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cp02-28-1995 cSUNDAY MONDAY TUESO -26- -27- -28- Noon - Safety Council Meeting INFORMATIONAL MEETINGS RE. at Heritage Center PROCEDURES FOR DEALING WITH ON -THE -JOB INJURIES (Sign 1:00 P.M. - Utilities Commissica up for session within dept.) Meeting at Utilities 2:30 - 6:00 P.M. - VISIONARY WORKSHOP for City Council HUTCH/NSOH and Directors at City CITY Center Main Conf. Room 5:15 P.M. - City Council CALENDAR Workshop /Directors 7:30 P.M.- Airport Commission Reports at City Center Meeting at Airport Main Conference Room Week of Lobby 7:30 P.M. - City Council Feb. 26 to March 4 Meeting in Council Chambers 1995 WEDNESDAY THURSDAY FRIDAY SATURDAY -1- -2- -3- -4- CONFERENCE /VACATION RANDY DEVRIES - Feb. 28 - March 3 5:15 P.M. - Park /Rec. /Comm. Ed. Board Meeting at City STEVE MADSON - March 1 -3 Center Main Conf. Room AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 28, 1995 1. CALL TO ORDER - 7:30 P.M. 2. INVOCATION - Rev. Jon Lindekugel, Christ the King Lutheran Church 3. CONSIDERATION OF MINUTES REGULAR MEETING OF FEBRUARY 14, 1995 AND BID OPENING OF FEBRUARY 22, 1995 Action - Approve as distributed - Approve as amended 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS . 1. FINANCIAL REPORT - JANUARY 1995 2. INVESTMENT REPORT 3. SENIOR ADVISORY BOARD MINUTES OF OCTOBER 11, 1994 4. SAFETY COUNCIL MINUTES OF JANUARY 30, 1995 5. POLICE COMMISSION MINUTES OF DECEMBER 13, 1994 AND FEBRUARY 9, 1995 6. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY MINUTES OF JANUARY 19, 1995 7. HUTCHINSON HOUSING INC. MINUTES OF JANUARY 19, 1995 (b) RESOLUTIONS AND ORDINANCES 0 1 CITY COUNCIL AGENDA - FEBRUARY 28, 1995 1. ORDINANCE NO. 95 -131 - AN ORDINANCE GRANTING A FRANCHISE TO DD CABLE HOLDINGS, INC. TO CONSTRUCT, OPERATE, AND MAINTAIN A CABLE TELEVISION SYSTEM IN THE CITY OF HUTCHINSON; SETTING FORTH CONDITIONS ACCOMPANYING THE GRANT OF THE FRANCHISE; PROVIDING FOR REGULATION AND USE OF THE SYSTEM; AND PRESCRIBING PENALTIES FOR THE VIOLATION OF ITS PROVISIONS (SECOND READING AND ADOPT) 2. RESOLUTION NO. 10386 - ADOPTING POLICE DEPARTMENT MANUAL (DEFERRED FEBRUARY 14, 1995) 3. RESOLUTION NO. 10394 - ADOPTING 1995 HANDBOOK OF POLICIES, PROCEDURES, PRACTICES AND ADMINISTRATIVE ORDERS (DEFERRED FEBRUARY 14, 1995) 0 4. RESOLUTION NO. 10404 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES 0 5. RESOLUTION NO. 10405 - RESOLUTION FOR PURCHASE (c) DELINQUENT WATER AND SEWER ACCOUNTS (d) 1994 WATER /SEWER FUND REIMBURSEMENT TO GENERAL FUND (e) CONSIDERATION OF REQUEST BY HOMER WASS TO REZONE PROPERTY LOCATED AT 215 FOURTH AVENUE NE (VALLEY VISTA APARTMENTS) FROM R -3 TO R -4 WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION OF STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE AND SET SECOND READING FOR MARCH 14, 1995) (f) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF WESTRIDGE SHORES SUBMITTED BY ROBERT COWGER WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION OF STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10402) 2 9 CITY COUNCIL AGENDA - FEBRUARY 28, 1995 (g) CONSIDERATION OF REQUEST BY DAVID BROLL TO REZONE PROPERTY LOCATED AT 902 HWY 15 SOUTH (NEXT TO WEST CENTRAL INDUSTRIES) FROM R -2 TO I/C FOR CONSTRUCTION OF OFFICE AND SMALL RETAIL WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION OF STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE AND SET SECOND READING FOR MARCH 14, 1995) (h) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 8.18.8, REGARDING MANUFACTURED /MOBILE HOMES IN FLOOD PLAIN WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION OF STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE AND SET SECOND READING FOR MARCH 14, 1995) (i) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE METAL SHED AND ADD 48' GABLE ROOF ADDITION LOCATED AT STEARNSWOOD INC. WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION OF STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10403) (j) CONSIDERATION OF SKETCH PLAN FOR WOODVIEW ACRES PHASE III LOCATED IN SECTION 25, ACOMA TOWNSHIP (TWO MILE RADIUS) SUBMITTED BY SAM MONTGOMERY WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Action - Motion to approve consent agenda 1 �s None • u�utl� i • � : • l �l7��wi�1F�[i)�69 NONE J , 91, 1940 xy 0 3 CITY COUNCIL AGENDA - FEBRUARY 28, 1995 (a) CONSIDERATION OF EXTENDING CONTRACT WITH BERNICK & LIFSON (DEFERRED FEBRUARY 14, 1995) Action - (b) CONSIDERATIONN OF ADVERTISING FOR BIDS ON AIRPORT FARM LAND (DEFERRED FEBRUARY 14, 1995) Action - Motion to reject - Motion to approve (a) CONSIDERATION OF SETTING PUBLIC HEARING DATE OF APRIL 26, 1995 FOR BOARD OF REVIEW Action - Motion to reject - Motion to approve (b) CONSIDERATION OF AWARDING BID FOR PURCHASE OF LOGS AND LIMBS FROM CITY 0 Action - Motion to reject - Motion to approve and award (c) CONSIDERATION OF APPLICATION FOR ON -SALE NON - INTOXICATING MALT LIQUOR LICENSE FOR JOSEPH RONALD MOROCCO, DBA GODFATHER'S PIZZA Action - Motion to reject - Motion to approve subject to investigation (d) CONSIDERATION OF REZONING FRATZKE PROPERTY AT NORTHVIEW COURT FROM R -1 TO R -5 TO COINCIDE WITH ANNEXATION Action - Motion to reject - Motion to approve (e) DISCUSSION OF SIMONSON LUMBER PROPERTY ACQUISITION IN REGARDS TO BLUFF STREET BRIDGE RECONSTRUCTION Action - Motion to reject - Motion to approve purchase 4 0 0 CITY COUNCIL AGENDA - FEBRUARY 28, 1995 u _ -, • (a) COMMUNICATIONS u ':•': •� aU� •�►t :: : Iu (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds \_J 0 5 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 14, 1995 1. The meeting was called to order at Torgerson. Present were: Mayor Marlin Members Bill Craig, John Mlinar, Ray Erickson. Also present: Finance Director City Engineer John Rodeberg, and City Anderson. :30 P.M. by Mayor Torgerson, Council Peterson, and Don Kenneth B. Merrill, Attorney G. Barry 2. The invocation was given by the Reverend Randy Chrissis. 3. MINUTES The minutes of the regular meeting of January 10 and January 24, 1995, amended minutes of December 13, 1994, and bid opening of February 9, 1995 were approved as distributed. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JANUARY 1995 . 2. AIRPORT COMMISSION MINUTES OF JANUARY 30, 1995 3. LIBRARY BOARD MINUTES OF JANUARY 24, 1995 4. SAFETY COUNCIL MINUTES OF DECEMBER 19, 1994 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 95 -130 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING A FRANCHISE TO JOSEPH DOOLEY AND CHERYL DOOLEY AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (FIRST READING AND SET SECOND READING FOR FEBRUARY 28, 1995) 2. ORDINANCE NO. 95 -131 - AN ORDINANCE GRANTING A FRANCHISE TO DD CABLE HOLDINGS, INC. TO CONSTRUCT, OPERATE, AND MAINTAIN A CABLE TELEVISION SYSTEM IN THE CITY OF HUTCHINSON; SETTING FORTH CONDITIONS ACCOMPANYING THE GRANT OF THE FRANCHISE; PROVIDING FOR REGULATION AND USE OF THE SYSTEM; AND PRESCRIBING PENALTIES FOR THE VIOLATION OF ITS PROVISIONS (SECOND READING AND ADOPT) 1 CITY COUNCIL MINUTES - FEBRUARY 14, 1995 3. ORDINANCE NO. 95 -132 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE CHAPTER 6.40 ENTITLED LODGING TAX AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) ORDINANCE NO. 95 -133 - AN ORDINANCE OF THE CITY OF HUTCHINSON AMENDING SECTION 10.45 OF THE CITY CODE ENTITLED "DANGEROUS TRESPASSES AND OTHER ACTS" AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) ORDINANCE NO. 95 -134 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, PURSUANT TO THE CITY CHARTER OF THE CITY OF HUTCHINSON AS ADOPTED BY THE VOTERS ON NOVEMBER 3, 1987, AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) 6. ORDINANCE NO. 95 -135 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING A FRANCHISE PURSUANT TO CHAPTER 10 OF THE HUTCHINSON CITY CHARTER AND ADOPTED, BY REFERENCE, CITY CODE CHAPTER ONE (1) AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) 7. RESOLUTION NO. 10386 - RESOLUTION ADOPTING POLICE DEPARTMENT MANUAL 8. RESOLUTION NO. 10391 - RESOLUTION FOR PURCHASE 9. RESOLUTION NO. 10392 - RESOLUTION ADOPTING RATE REGULATION POLICIES AND PROCEDURES FOR BASIC CABLE SERVICE IN HUTCHINSON, MINNESOTA 10. RESOLUTION NO. 10393 - RESOLUTION TO AUTHORIZE A ONE -HALF PERCENT SALES TAX ON ALL RETAIL SALES WITHIN MUNICIPALITY 11. RESOLUTION NO. 10394 - ADOPTING 1995 HANDBOOK OF POLICIES, PROCEDURES, PRACTICES AND ADMINISTRATIVE ORDERS 12. RESOLUTION NO. 10399 - SUPPORTING AN ADMINISTRATIVE FEE INCREASE FOR DEPUTY REGISTRARS 2 0 0 CITY COUNCIL MINUTES - FEBRUARY 14, 1995 (c) ATTENDANCE AT OUT -OF -STATE CONFERENCE BY OFFICER DAVE MUELLER (d) CIGARETTE LICENSE FOR HUTCH CAFE (e) GAMBLING DEVICES LICENSE FOR ELKS LODGE #2427 FOR LOCATION AT LAMPLIGHTER LOUNGE II (f) APPOINTMENTS TO BOARDS: 1. PLANNING COMMISSION - -DEAN WOOD 2. SENIOR ADVISORY BOARD- -ROY JOHNSEN, LORETTA PISHNEY, HARRIET WIXCEY 3. TELECOMMUNICATIONS COMMISSION - -DON HANSEN (g) ASSIGNMENT AGREEMENT AND CONSENT TO ASSIGNMENT FOR AUGUSTA HOMES PROJECT The following items were pulled from the consent agenda for separate discussion: 4- b(1 &6) - -The motion to defer Ordinance No. 95 -130 and Ordinance No. 95 -135 for a public hearing on granting the two franchises was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. 4- b(2) -- Ordinance No. 95 -131 (Cable Franchise) with recommendation from Attorney Anderson to defer to February 28, 1995 meeting since the Telecommunications Commission still had two issues to resolve. 4- b(7) -- Resolution No. 10386 with recommendation to defer to February 28, 1995 meeting. 4- b(10) -- Following discussion of Resolution No. 10393 (.58 sales tax), the motion to adopt was made by Council Member Erickson and seconded by Council Member Peterson. The motion carried three to two with a roll call vote of Council Members Erickson, Peterson and Torgerson voting aye and Council Members Craig and Mlinar voting nay. 4- b(ll)- -The motion to defer adoption of Resolution No. 10394 to the February 28, 1995 meeting was made by Council Member Erickson, seconded by Council Member Craig and unanimously carried. 4- b(12) - -The motion to defer adoption of Resolution No. 10399 to the February 28, 1995 meeting for additional information was made by Council Member Mlinar, seconded 3 CITY COUNCIL MINUTES - FEBRUARY 14, 1995 by Council Member Craig and unanimously carried. The motion to approve the remaining items on the consent agenda, including the changes recommended, was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. PRESENTATION: Mayor Torgerson presented Chief Tom Frank and Officer Duane Stern with Certificates of Appreciation for apprehending the two homicide suspects in the Food 'N Fuel burglary. 5. PUBLIC HEARING (a) LETTING NO. 8, PROJECT NO. 95- 10/95- 11/95 -12 Mayor Torgerson called the hearing to order at 8:00 P.M. and read the notice of hearing for Letting No. 8. Engineer Rodeberg reported on the improvements and the estimated costs. No one was present to be heard on Letting No. 8. The motion to close the hearing at 8:20 P.M. was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. The motion to approve and order preparation of plans and specifications and to waive reading and adopt Resolution No. 10395 was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried. (b) LETTING NO. 9, PROJECT NO. 95- 13/95- 14/95- 15/95 -18/ 95- 19/95 -20 Mayor Torgerson called the hearing to order and read the notice of hearing. The City Engineer stated tonight's hearing was the first phase of the project. He reviewed the proposed costs for the improvements and recommended eliminating project 95- 13, the municipal parking lots. No one was present to be heard. The motion to close the hearing at 8:26 P.M. was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. 4 0 CITY COUNCIL MINUTES - FEBRUARY 14, 1995 The motion to approve and order preparation of plans and specifications, to delete Project No. 95 -13, and to waive reading and adopt Resolution No. 10396 was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. 6. COMMUNICATIONS. REQUESTS AND PETITIONS NONE 7. RESOLUTIONS AND ORDINANCES - SEE CONSENT AGENDA 8. UNFINISHED BUSINESS (a) CONSIDERATION OF EXTENDING CONTRACT WITH BERNICK & LIFSON (DEFERRED JANUARY 24, 1995) The motion to defer this item to the February 28, 1995 meeting was made, seconded and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF BUD DAGGETT DONATION OF THREE LOTS IN 40 INDUSTRIAL PARK TO CITY OF HUTCHINSON During discussion it was noted that the Daggett property, with the legal description of Lots 7, 8 and 9, Block 1, First Addition, to Hutchinson Industrial District, has deferred assessments totaling approximately $13,725.00. It was also reported that the HCDC will develop guideline recommendations for the management of the property. The motion to approve and accept the donation of the Daggett real estate, to decertify the assessments against said property, and to waive reading and adopt Resolution No. 10397 was made by Council Member Mlinar, seconded by Council Member Craig and unanimously carried. (b) CONSIDERATION OF HCDC FINANCE TEAM RECOMMENDATION FOR NEW LOAN PROGRAM IN ECONOMIC DEVELOPMENT LOAN FUND AND ESTABLISHMENT OF INTEREST RATE Following discussion, the motion to approve the HCDC Finance Team recommendation was made by Council Member Craig, seconded by Council Member Mlinar and unanimously carried. (c) CONSIDERATION OF AWARDING BID FOR WATER TREATMENT FACILITIES CHLORINATION SYSTEM MODIFICATIONS 5 CITY COUNCIL MINUTES - FEBRUARY 14, 1995 RUST Engineering recommended to reject the bid for Contract "A" and readvertise it because the price was excessive and only one bid was received. The engineering firm recommended awarding Contract "B" to Vessco Inc. in the amount of $21,438.00. Following discussion, the motion to reject Contract "A" and to award Contract "B" to Vessco Inc. was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried. (d) CONSIDERATION OF TEMPORARY CLOSINGS OF BUTLER FIELD ON DESIGNATED DATES FOR AIR SHOWS BY JOE DOOLEY Following discussion, the motion to approve the temporary closings of Butler Field was made by Council Member - Erickson, seconded by Council Member Peterson and unanimously carried. (e) CONSIDERATION OF DESIGNATING CITY REPRESENTATIVES ON H.A.T.S. JOINT POWERS BOARD Following discussion, the motion to designate the Director of Engineering /Public Works and Finance Director as City representatives on the H.A.T.S. Joint Powers Board and to waive reading and adopt Resolution No. 10398 was made by Council Member Craig, seconded by Council Member Erickson and unanimously carried. (f) CONSIDERATION OF JOINT POWERS AGREEMENT FOR OPERATION OF H.A.T.S. FACILITY Following discussion, the motion to defer for reviewal was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. (g) CONSIDERATION OF AWARDING BID FOR PURCHASE OF PICKUP TRUCK FOR WASTEWATER DEPARTMENT Following discussion, the motion to award the bid for a 1995 two -wheel drive pickup truck to Plowman's for the net bid of $12,450.00 after trade -in of a 1984 GMC S -15 pickup truck was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (h) CONSIDERATION OF JOINT RESOLUTION OF CITY OF HUTCHINSON, TOWNSHIP OF ACOMA, AND TOWNSHIP OF HUTCHINSON FOR ORDERLY ANNEXATION OF PROPERTY 1 0 CITY COUNCIL MINUTES - FEBRUARY 14, 1995 Following discussion, the motion to approve and enter into corrected orderly annexation agreement with the Acoma and Hutchinson Townships was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. (i) CONSIDERATION OF ADVERTISING FOR BIDS ON AIRPORT FARM LAND Following discussion, the motion to defer was made by Council Member Mlinar, seconded by Council Member Craig and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM COUNCIL MEMBER BILL CRAIG Council Member Craig made reference to the Minnesota State Patrol letter addressed to Fire Chief Emans in which the Hutchinson Fire Department was commended for its superior service in response to two fatal accidents. He also commented on favorable response to the HCDC presentation to a Finnish group which was interested in establishing a branch company in Minnesota. (b) COMMUNICATIONS FROM FINANCE DIRECTOR Director Kenneth B. Merrill commented on the 1995 budget. He reported the Directors' annual reports will commence at the February 28, 1995 City Council workshop. The Visionary Workshop which had to be canceled at the last moment will be rescheduled. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg requested authorization to advertise for bids on Letting No. 5 and Letting No. 7 to be opened on March 17, 1995, at 10:00 A.M. The motion to approve advertising for bids on Letting No. 5 and Letting No. 7 and to waive readings and adopt Resolutions No. 10400 and No. 10401 was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS CITY COUNCIL MINUTES - FEBRUARY 14, 1995 The motion to approve the claims and to authorize payment from appropriate funds was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:55 P.M. 8 0 MINUTES BID OPENING WEDNESDAY, FEBRUARY 22, 1995 The meeting was called to order at 2:00 p.m. by City Administrator Gary D. Plotz. Also present were City Finance Director Kenneth B. Merrill, City Engineer John Rodeberg, County Engineer Rick Kjonaas, County Attorney Mike Junge, Tom Anderson of Bonestroo, and Paul Jensen of MN/DOT. The reading of the Advertisement for Bids, Hutchinson Area Transportation Services Facility, was dispensed with. The following bids were opened and read: Legal counsel will be obtained regarding the Stahl Construction bid. 0 The bid opening adjourned at 2:15 p.m. H CONTRACTORS BID BOND TOTAL BASE BID ALT. #1 ALT. #2 1. Breitbach Construction x $2,234,000.00 $57,600.00 $24,000.00 2. Nelson Construction x 2,277,900.00 59,900.00 25,700.00 3. Fulco Construction x 2,251,500.00 64,500.00 22,000.00 Kratochvil Construction x 2,350,000.00 65,000.00 20,000.00 Gopher State Contractor x 2,245,800.00 58,000.00 26,800.00 6. Hasslen Construction x 2,353,900.00 62,400.00 35,000.00 7. Lovering- Johnson x 2,204,000.00 59,603.00 25,000.00 9. Shingobee Builders x 2,209,000.00 58,000.00 25,000.00 10. Merrimac Construction x 2,284,401.00 72,000.00 23,000.00 11. CBS Construction x 2,243,000.00 68,000.00 20,000.00 12. Stonefield Construction 13. W Gohman Construction x 2,280,915.00 56,691.00 30,096.00 14. Stahl Construction x 2,250,000.00* 62,000.00 20,000.00 l$ *NOTE ON ENVELOPE DEDUCT $50,000.00 0 16. Legal counsel will be obtained regarding the Stahl Construction bid. 0 The bid opening adjourned at 2:15 p.m. H JANUARY 1995 CITY OF HUTCHINSON FINANCIAL STATEMENTS JANUARY 19 1995 REVENUE REPORT - GENERAL JANUARY YEAR TO ADOPTED BALANCE PERCENTAG *AXES MONTH DATE ACTUAL BUDGET REMAINING USED 0.00 0.00 1,402,619.00 1,402,619.00 0.00% LICENSES (375.00) (375.00) 22,650.00 23,025.00 -1.66% PERMITS AND FEES 2,730.43 2,730.43 173,000.00 170,269.57 1.58% INTERGOVERNMENT REVENUE 28,049.70 28,049.70 2,271,899.00 2,243,849.30 1.23% CHARGES FOR SERVICES 14,999.59 14,999.59 1,032,279.00 1,017,279.41 1.45% FINES & FORFEITS 4,072.90 4,072.90 66,000.00 61,927.10 6.17% INTEREST 2,926.10 2,926.10 50,000.00 47,073.90 5.85% SURCHARGES - BLDG PERMITS 154.95 154.95 1,000.00 845.05 15.50% CONTRIBUTIONS FROM OTHER FUND 450.00 450.00 627,500.00 627,050.00 0.07% REIMBURSEMENTS (1,914.76) (1,914.76) 24,100.00 26,014.76 -7.95% SALES 0.00 15,800.00 15,800.00 0.00% TOTAL 51,093.91 51,093.91 5,686,847.00 5,635,753.09 0.9% EXPENSE REPORT GENERALFUND MAYOR & COUNCIL 2,898.43 2,898.43 46,785.00 43,886.57 6.2% CITY ADMINISTRATOR 15,524.18 15,524.18 168,356.00 152,831.82 9.2% ELECTIONS 1,300.32 1,300.32 4,875.00 3,574.68 26.7% FINANCE 20,752.03 20,752.03 284,467.00 263,714.97 7.3% MOTOR VEHICE 7,473.92 7,473.92 90,161.00 82,687.08 8.3% ASSESSING 0.00 0.00 25,500.00 25,500.00 0.0% LEGAL 22.05 22.05 86,600.00 86,577.95 0.0% PLANNING 6,521.76 6,521.76 93,881.00 87,359.24 6.9% POLICE DEPARTMENT 106,196.68 106,196.68 1,368,993.00 1,262,796.32 7.8% AR�CHOOL LIAISON OFFICER 5,918.22 5,918.22 40,650.00 34,731.78 14.6% MERGENCY MANAGEMENT 8.52 8.52 400.00 391.48 2.1% SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.0% FIRE DEPARTMENT 4,536.40 4,536.40 161,237.00 156,700.60 2.8% FIRE MARSHAL 1,511.93 1,511.93 21,163.00 19,651.07 7.1% PROTECTIVE INSPECTIONS 10,217.28 10,217.28 124,018.00 113,800.72 8.2% ENGINEERING 23,652.20 23,652.20 320,443.00 296,790.80 7.4% STREETS & ALLEYS 26,199.59 26,199.59 486,401.00 460,201.41 5.4% STREET MAINTENANCE A/C 5,772.36 5,772.36 84,000.00 78,227.64 6.9% CITY HALL 7,111.50 7,111.50 75,964.00 68,852.50 9.4% PARK/RECADMIN. 10,191.10 10,191.10 126,860.00 116,668.90 8.0% RECREATION 10,680.03 10,680.03 219,903.00 209,222.97 4.9% SENIOR CITIZENS CENTER 8,444.16 8,444.16 80,241.00 71,796.84 10.5% CIVIC ARENA 28,032.87 28,032.87 153,494.00 125,461.13 18.3% PARK DEPARTMENT 35,658.58 35,658.58 547,070.00 511,411.42 6.5% RECERATION BUILDING & POOL 4,391.32 4,391.32 76,958.00 72,566.68 5.7% LIBRARY 19,645.64 19,645.64 93,772.00 74,126.36 21.0% CEMETERY 3,514.49 3,514.49 73,894.00 70,379.51 4.8% DEBT SERVICE 930.00 930.00 24,984.00 24,054.00 3.7% AIRPORT 1,544.33 1,544.33 79,215.00 77,670.67 1.9% TRANSIT 10,684.58 10,684.58 172,668.00 161,983.42 6.2% COMMUNITY DEVELOPMENT 6,514.85 6,514.85 70,785.00 64,270.15 9.2% UNALLOCATED 34,062.50 34,062.50 482,859.00 448,796.50 7.1% TOTAL 419,911.82 419,911.82 5,686,847.00 5,266,935.18 2.44 9,249.40 • ,�11 4 (2) JANUARY 1995 CITY OF HUTCHINSON FINANCIAL REPORT- 1995 JANUARY ENTERPRISE FUNDS REVENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCEPERCENT JANUARY DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 45,204.10 45,204,10 570,000.00 524,795.90 7.9% WINE SALES 10,239.61 10,239.61 172,000.00 161,760.39 6.0% BEER SALES 58,440.09 58,440.09 945,000.00 886,559.91 6.2% BEER DEPOSIT (333.60) (333.60) 0.00 333.60 0.0% MISC. SALES 3,819.97 3,819.97 63,000.00 59,180.03 6.1% LOTTERY SALES 1,326.00 1,326.00 4,000.00 2,674.00 33.2% REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.00 0.0% CASH DISCOUNTS (986.73) (986.73) (1,500.00) (513.27) 65.8% INTEREST 395.05 395.05 2,000.00 1,604.95 19.8% TOTAL 118,104.49 118,104.49 1,754,500.00 1,636,395.51 6.7% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 12,437.26 12,437.26 116,858.00 104,420.74 10.6% REPAIR & MAINTENANCE 1,064.81 1,064.81 5,750.00 4,685.19 18.5% CONSULTING 255.60 255.60 2,000.00 1,744.40 12.8% OTHER SERVICE & CHARGES 2,435.92 2,435.92 52,700.00 50,264.08 4.6% DEPRECIATION 0.00 0.00 19,200.00 19,200.00 0.0% DEBT SERVICE 0.00 0.00 34,790.00 34,790.00 0.0% TRANSFERS 0.00 0.00 130,000.00 130,000.00 0.0% COST OF SALES 126,176.78 126,176.78 1,348,700.00 1,222,523.22 9.4% MISCELLANEOUS 0.00 0.00 7,100.00 7,100.00 0.0% CAPITAL OUTLAY 0.00 0.00 5,000.00 5,000.00 0.0% TOTAL 142,370.37 142,370.37 1,722,098.00 1,579,727.63 8.3% REVENUE REPORT - WATER • SEWER/FUND SCORE 0.00 0.00 132,300.00 132,300.00 0.0% WATER SALES 44,367.72 44,367.72 580,000.00 535,632.28 7.6% WATER TREATMENT SURCHARGE 1,229.18 1,229.18 0.00 WATER METER 0.00 0.00 16,000.00 16,000.00 0.0% REFUSE SERVICES 24,425.41 24,425.41 440,000.00 415,574.59 5.6% REFUSE SURCHARGE 2,778.83 2,778.83 49,000.00 46,221.17 5.7% RECYCLE BAGS 0.00 0.00 500.00 500.00 0.0% REFUSE STICKER SALES 0.00 0.00 950.00 REFUSE RECYCLING (1,939.27) (1,939.27) 0.00 COMPOST CREDIT (402.61) (402.61) (7,000.00) SEWER SERVICES 135,261.39 135,261.39 1,775,000.00 1,639,738.61 7.6% PENALTY CHARGES 2,243.89 2,243.89 15,000.00 12,756.11 15.0% INTEREST EARNED 0.00 0.00 125,000.00 125,000.00 0.0% LOAN REPAYMENT 361.76 361.76 0.00 (361.76) REFUNDS & REIMBURSEMENTS 0.00 0.00 3,000.00 3,000.00 0.0% OTHER 0.00 0.00 2,000.00 2,000.00 0.0% CONNECTION CHARGES 0.00 0.00 0.00 TOTAL 208,326.30 208,326.30 3,131,750.00 2,928,361.00 0.41 EXPENSE REPORT - WATER SEWER/FUND REFUSE 31,430.37 .31,430.37 405,936.00 374,505.63 7.7% WATER 43,655.19 43,655.19 1,008,639.00 964,983.81 4.3% SEWER 80,267.84 80,267.84 2,463,779.00 2,383,511.16 3.3% TOTAL 155,353.40 155,353.40 3,878,354.00 3,723,000.60 4.0% • *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease ** A GNMA with fixed maturity but has a call date of 8/12/97 * ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0% 40 4-1-74' (Z) CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT FEBRUARY 23, 1995 • Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount TREAS BONDS 644136 ------ — — --- -- - 7.18% - -- --- -- - - - - -- 12/12/91 -- - - - --- 2/15/2001 ------ -- 373,500.00 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 307,312.50 Smith Barney CMO 80AP9 7.380% 2 /15/93 511/2018 167,173.75 Smith Barney GNMA 865M7 7.363% 2115/93 8/10/2002 128,077.78 Smith Barney 313400 S H 7 5.00% 12/30/93 03/10/00 300,071.92 Smith Barney 313400 -y6-4 8.19% 12/19/94 12/16/97 501,002.05 Citizens Bank 29788 4.60% 11/10/94 03/16/95 400,000.00 Citizens Bank 29790 4.60% 11/10/94 04/13195 500,000.00 Citizens Bank 29792 4.60% 11/10/94 05/11/95 200,000.00 Warquette 30,020,176.00 6.30% 12/15/94 12/14195 500,000.00 Marquette 30020663 6.00% 12/15/94 03/16/95 200,000.00 Citizens Bank 90734 5.05% 01/12/95 04/13/95 302,257.50 Citizens Bank 29793 5.90% 02/16/95 06/15/95 300,000.00 $4,179,395.50 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease ** A GNMA with fixed maturity but has a call date of 8/12/97 * ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0% 40 4-1-74' (Z) SENIOR ADVISORY BOARD MINUTES October 11, 1994 Members Present: Mildred Jensen, John Aul, Les Smith, Loretta Pishney, Ruby Krueger, Arnold Rotzien Members Absent: Teresa Hatten, Cel Ziemer Staff Present: Barb Haugen The meeting was called to ord, 9:30 AM. Arnold Rotzien reported Board's account. No action was taken regarding Loretta Pishney made a motion that the Building Fund Account; Mildred Motion carried. ?r by chair, Mildred Jensen, at a balance of $7,305.00 in the future fund raising projects. $6000.00 be deposited into Jensen seconded that Motion. The Hutchinson School Board requested representation from the Senior Advisory Board. Loretta Pishney and John Aul agreed to serve on a task force looking into the school district's building prioreties. Staff presented carpet and chair samples to the board. A decision was made on colors and a general idea of creating friendly atmosphere through updating was-discussed. The Board directed Staff to investigate the building fund account status and inquire about interest rates and investments. Staff - reported on upcoming programs and events. Meeting adjourned at 11:00 AM HUTCHINSON POLICE COMMISSION MEETING The Hutchinson Police Commission held a meeting on December 13, 1994, at 7:15 a.m. at the Hutchinson Police Department. Present at the meeting were Kathleen Skarvan, John Decker, Kevin Compton, Chief Steve Madson, Lt. Ron Kirchoff and Lt. John Gregor. No on was absent from the meeting. The meeting was called to order at 7:20 a.m. Chief Madson informed the commission that the City Council had approved the testing process for an investigator. Chief Madson stated that this position would be posted internally. He stated that the type of testing could be either written or an interview. Chief Madson suggested that depending upon how many applied that the commission may want to go with having chief's of police from other departments perform and the interview and have them bring a ranking of said to the commission. Lt. Kirchoff suggested that they may want to consider having not only chiefs but also investigators in on the interview process. It was also suggested that Investigator Waage have some input as to who is hired for this position since they would be working together. A motion was made by Kevin Compton, seconded by John Decker, that after applications have been received interviews be set up with outside interviewees. Motion carried. Chief Madson then stated that he would like to change the status of Officer Kevin Wilson from part -time status to full -time status and change Officer Lisa Mueller's status as well beginning January 1, 1995. After a short discussion a motion was made by John Decker, seconded by Kevin Compton, to change Officer Wilson's and Officer Lisa Mueller's status to full -time. Motion carried. Chief Madson then indicated to the commission that the with the change in status of these two officers the eligibility roster was down and would need another name brought up. A motion was made by Kevin Compton, seconded by John Decker, to bring up an additional name to the eligibility roster. Motion carried. With there being no further business to discuss a motion was made by Kevin Compton, seconded by Kathleen Skarvan, to adjourn the meeting. Motion carried. Time of adjournment 7:50 a.m. Kevin Compton, Secretary 4-A, (5) 0 HUTCHINSON POLICE COMMISSION MEETING The Hutchinson Police Commission held a meeting on February 9, 1995, at 7:15 a.m. at the Hutchinson Police Department. Present at the meeting were Kathleen Skarvan, John Decker, Chief Steve Madson, Lt. Ron Kirchoff and Lt. John Gregor. Absent from the meeting was Kevin Compton. The meeting was called to order at 7:20 a.m. Kathleen Skarvan stated that this was the organizational meeting of the commission for 1995 and that a chair and a secretary needed to be elected for the commission. A nomination was made by Kathleen Skarvan, seconded by John Decker, that John Decker become the new chair for the commission. Motion carried. A nomination was then made by Kathleen Skarvan, seconded by John Decker, that Kevin Compton remain the secretary for the commission. Motion carried. Steve Madson then spoke regarding the eligibility roster for the investigator position. He stated that a panel of three individuals from different enforcement agencies interviewed the five applicants for the position and developed an eligibility roster. He then provided each commissioner with the list ranking the applicants including their scores. A motion was made by John Decker, seconded by Kathleen Skarvan, to approve the eligibility roster submitted by the panel. Motion carried. Steve Madson then informed the commission that the dispatch supervisor, Patsy Niska, had resigned and that a full -time dispatch position had been advertised. He stated that it was necessary at this time to determine what testing procedure to utilize. A motion was made by Kathleen Skarvan, seconded by John Decker, to conduct an oral interview with the panel consisting of employees of the police department. Motion carried. Steve Madson then informed the commission that the eligibility roster for patrol officers had been depleted. John Gregor stated that he had contacted all of the individuals that remained on the roster and each of them had taken employment else where. Madson then stated that there were local individuals who have expressed interest in part-time employment with the department. A motion was made by John Decker, seconded by Kathleen Skarvan, to proceed with the testing process for part-time patrol officer. Motion carried. Steve Madson then informed the commission that later this year a testing would need to be done for the sergeant position. He stated that there was a company in Minneapolis, PDI, that has the written exam for this position and also stated that the test identified leadership qualities. He also stated that the sergeant position would not be the same as it had been in the past. The position was more for street supervision and not the administrative type duties that had been done by the former sergeants. A motion was made by Kathleen Skarvan, seconded by John Decker, to contact the company regarding the tests once the City Council had given approval for the positions. Motion carried. Police Commission Minutes February 23, 1993 Page 2 With there being no further business to discuss a motion was made by John Decker, seconded by Kathleen Skarvan, to adjourn the meeting. Motion carried. Time of adjournment 7:55 a.m. Kevin Compton, Secretary f� 0 0 HUfCHINSON HOUSING AND REDEVELOPMENT AUIHORf1'Y REGULAR BOARD MEETING JANUARY 19, 1995 I. CALL TO ORDER NOON CONFERENCE ROOM CITY CENTER Chairman John Paulsen called the meeting to order. Members present: Tammy Wendlandt and Joel Kraft. Members absent: Don Erickson and Shirley Wass. II. CONSIDERATION OF MINUTES OF REGULAR BOARD MEETING DECEMBER 20, 1994 There being no additions or corrections, Joel Kraft moved that the minutes be approved as submitted; Tammy Weudlandt seconded and the motion carried unanimously. III. CONSIDERATION OF STATUS OF ACCOUNTS HRA GENERAL FUND AND PARK TOWERS PROJECT OPERATING FUNDS Disbursements and budgets were reviewed; a deposit from Hutchinson Housing, Inc. of • 51,188.22 is shown to reimburse the maintenance benefits account due to the fact that HUD allows only 75% of benefits to come from the Park Towers budget. Joel Kraft moved that the financial statements be approved as submitted; Tammy Wendlandt seconded and the motion carried unanimously. CD rates were reviewed for the 520,000 CD in the Park Towers account. Joel Kraft moved to place the CD at Firstate Fedei al for 15 months at 6.5 %. Tarrmry Wendlandt seconded and the motion carried unanimously. IV. PARK TOWERS PROJECT 1. There are currently no vacancies and one rent receivable account for $216.00. 2. The 1992 Ciap project was closed out on December 31,1994-. all work has been completed and funds have been expended. 3. The 1993 Ciap project is on target with actual elevator work scheduled to begi+i on January 30. 4. The 1994 Ciap project is in the preliminary design phase showing additional spacc and remodeling of the first floor community areas. Community room, lobby, beauty shop, office, bathrooms, interior waste and recycling areas will have drawings available for the next Board meeting. Davis Bacon wage rates have already been received fi r bidding the project out in March. V. UPDATE ON LEASE WITII WES'IIINK PAGING The lease is being executed by Westlink Paging who has stated that they will be sev,ling it back to us within the next two weeks. VI. HOME RENTAL REHAB PROGRAM 1. A review of St. Cloud requirements for the Rental Rehab program was reviewed. Alter discussion, Joel Kraft moved to rescind our current $1,000 refundable application fee and adopt the St. Cloud requirements except for local requirement of local administrator #3,4, and 5; these requirements will be deleted which relate to genera; • contractor and size requirements. Tauuvy Wendlandt seconded mud the motion car ied unanimously. There will now be a $500 non - refundable application fee for future applicants. 2. The renewal of the administration agreement for the Home Rental Rehab program with MHFA was reviewed; Joel Kraft moved to approve and execute the agreeuienr. Tammy Wendlandt seconded and the motion carried unanimously. 3. Current administration fee guidelines for the Rental Rehab program were distrii-ned and reviewed 4. The Valley Vista application was submitted to our HRA office on Wednesday. January 18 and will now be reviewed for completeness before forwarding to MHFA. 5. The Rental Rehab training session that was supposed to have been held on Tuesetay! January 17 was not held due to the weather and travel conditions and will be rescheduled by MHFA. VII. STATUS OF MHFA DEFERRED LOAN HOUSING REHAB PROGRAM 1. There are two deferred loans in progress for a total of S 19,636. 2. About $33,000 remains to be expended with deferred loan packages requiring submittal by June 1. 3. There are twelve people on the wailing list for deferred loans. 4. The proposed contract with Mid - Minnesota Development Commission was reviewed along with the loan process procedure that will be used Language will be cbaugW to clarify the fee and will read that the MMDC will be paid 50% of the MHFA admix fee or 50019 of the 1988 Small Cities loan Program admin fee. If the 1994 Small Cities rehab grant is funded those fees will be negotiated with MMDC at that time. Tammy Wendlandt moved to approve the contract with MMDC; Joel Kraft seconded and W;, motion carried unanimously. MMDC also recommended that the 1994 Small Cities rehab program application be amended to reflect change in personnel and 51300 per unit admin fee. Tammy Wendlandt moved that the grant application be amended with admin set at 51300 per unit; Joel Kraft seconded and the motion carried unanimously. 5. Tammy Wendlandt moved to approve Mary Chelin and Jean Ward as authorized signatories for the Rehab loan programs; Joel Kraft seconded and the motion carried unanimously. 6. Joel Kraft moved to continue the fast come -fast served basis for loan applicant selection process; however, priority will be given to emergency situations. Tammy Wendlandt seconded and the motion carried unanimously. VIII. STATUS OF 1988 SMALL CITIES HOUSING REHAB PROGRAM 1. There are three loans in progress for a total of $29,831. 2. The balance available beginning 1995 is $13.069. 3. The administrative fee for the program is 8%; according to Mid- Minnesota Development Commission the admin should be in the 12 -14% range. Tammy Wendandt and John Paulsen will review the procedural guidelines of the program including the admin fee and make recommendations at the next meeting. DC. CONSIDERATION OF TEMPORARY ADDITIONAL HOURS FOR ADMINISTRATIVE ASSISTANT Joel Kraft moved to approve an additional ten hours per week for the administrative assistant, on a temporary basis to organize the forms and files for the rehab progral, - s. Tammy Wendlandt seconded and the motion carried unanimously. X. UPDATE ON ASSISTED LIVING AND STUDENT HOUSING The HRA may be requested to assist in the financing for student housing in 1995 and assisted living in 1996, depending on profonnas and how it may affect the debt load of the City. M. ADJOURNMENT There being no further business, Chairman John Paulsen declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Weadlaadt, Secretary/Treasurer 0 0 HUrCEINSON HOUSING, INC. I?EGULAR BOARD MELTING JANUARY 19, 1995 MINUTES I. CALL TO ORDER: CONFERENCE ROOM CITY CENTER Vice - President John Paulsen called the meeting to order. Members present: Tamm,, Wendlandt and Joel Kraft Members absent: Shirley Wass and Don Erickson. U. CONSIDERATION OF MINUTES OF REGULAR BOARD MELTING DECEMBER 20, 1994 There being no additions or corrections, Joel Kraft moved that the minutes be apprn %cd as submitted; Tammy Wendlandt seconded and the motion carried unanimously. III. CONSIDERATION OF FINANCIAL REPORT Disbursements and financial statements were reviewed. Joel Kraft moved that the financial statements be approved as submitted; Tammy Wendlandt seconded and the motion carried unanimously. 1] IV. ADJOURNMENT , There being no further business, Johu Paulsen declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary/Treasurer W -A ( 7) 02 -28 -1995 18:59 • BERNICK AND LIFSON, P.A. 1200 TEE COLONNADE SS00 WAYZATA BOULEVARD MINNEAPOLIS, MINNESOTA 55416 (612)546.1200 r' e0 OLIL10 (ey'vo [IRM61 e > ' PLEASE DELIVER THE FOLLOWING PAGE(S) TO: NAME: Marilyn Swanson FACSIMILE #: 234 -4240 FIRM: City of Hutchinson FROM: Thomas D. Creighton • DATE: February 28, 1995 OUR FILE #: NUMBER OF PAGES (INCLUDING COVER PAGE): 2 P.01 We are transmitting from a Multifax ImageMate (CCITT Group 3). If you do not receive all of the pages, please contact us at (612) 546 -1200. Our facsimile number is (612) 546 -1003. COMMENTS: The company has agreed to this language. If this is acceptable to you and the City Council, you can consider the Franchise renewed. NOTE TO BARRY: The Council will teed to extent the current Franchise until such time as the currant renewed Franchise takes effect. The information contained in this facsimile message Is attorney privileged and confidential Information intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, . distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify us by telephone, and return the original message to us at the above address via the U.S. Postal Service. 4 -1 41� 02 -28 -1995 16:59 P.02 6.4) Cgnital Grant. Grantee shall provide to City a capital equipment grant in the • amount of Twenty Thousand Dollars ($20,000.00) (hereinafter "Capital Grant" or "Grant") solely for the acquisition of PEG equipment. Said Grant shall be provided to City in accordance with the following schedule: Ten Thousand Dollars ($10,000) on January 1, 1996; and ii. Ten Thousand Dollars ($10,000) on January 1, 1997. Upon request by City, Grantee shall act as purchasing agent for City in the acquisition of said equipment to allow City to take advantage of Grantee's bulk purchasing power. Grantee shall have no obligation to purchase or provide access equipment beyond that stated herein, or to maintain, repair or replace any access equipment. Grantee shall also collect on behalf of City a per Subscriber fee of Eighty-Five Cents {.85) per month solely to fund access - related expenditures (hereinafter "Access Operating Fee "); provided, however, that in the event Grantee becomes subject to "effective competition" as that term is defined in 47 U.S.C. § 521.01 .= seq., as amended from time to tune, and specifically including Video Dialtone (VDT), as defined from time to time by the FCC, and /or Grantee experiences a six and one -half percent (6.5°!0) decrease in the number of Expanded Basic Subscribers in any one year period calculated upon a yearly comparison of the number of Subscribers on December 31st of each year, the Access Operating Fee shall ly is'be reduced to the level of expenditure at which • the competitive provider, if any, is obligated +or no less than thirty five cents (.35) per Subscriber per month: Actual receipts shall be payable on a monthly basis to City. City and Grantee may agree to increase the Access Operating Fee on an annual basis. SECTION 7. OPERATION AND ADMINISTRATION PROVISIONS 7.1) Franchise Fee. A. Grantee shall pay to City a Franchise Fee in an annual amount equal to five Percent (5%) of its annual Gross Revenues. • 4:99pm 02;28,95 15 9 RESOLUTION NO. 10386 ADOPTING POLICE DEPARTMENT MANUAL WHEREAS, the City of Hutchinson Police Department promulgates rules and regulations for employees of said department, and; WHEREAS, said rules and regulations are placed In a manual entitled "HUTCHINSON POLICE DEPARTMENT POLICIES AND PROCEDURES MANUAL ", and; WHEREAS, it is necessary from time to time to review, update, change or delete policies and procedures as is necessary for the efficient operation of the police department, and; WHEREAS, the police department has completed a review of the department policies and procedures manual. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the City Council approves the revision of the "Hutchinson Police Department Policies and Procedures Manual ". 2. That said revisions will become effective on February 1, 1995. Adopted by the City Council this 14th day of February. 1995. ATTEST: CITY ADMINISTRATOR 0 MAYOR x-13, (') DAVID B. ARNOLD' STEVEN A. ANDERSON G. BARRY ANDERSON" STEVEN S. HOGE LAURA K. FRETLAND DAVID A. BRUEGGEMANN PAUL O. DOVE" RICHARD G. McGEE CATHRYN O. REHER GINA M. BRANDT BRETT D. ARNOLD ARNOLD, ANDERSON 6 DOVE PROFESSIONAL LIMITEO LIABILITY PARTNERSHIP ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA $5350 -2563 (612)587 -7575 FAX (612) 587.4096 'ALSO M.ITTCO IN TEXAS A.. NEW TORF Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 RESIDENT ATTORNEY G. BARRY ANDERSON February 23, 1995 Re: Police Department Matters Our File No. 3188 -87009 Dear Gary: FEB 2 4 1995 OF COUNSEL RAYMOND C. LALLIER JANE VAN VALKENSURG 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 1612) 545 -9000 FAX IS 12) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389 -2214 FAX (612) 389 -5506 This letter is in response to your request for an opinion on the issue of personal liability on the part of City Council members in connection with the adoption of Rules and Regulations governing the police department for the City of Hutchinson. Given the present litigious nature of American society, these concerns are real and legitimate. Fortunately, the legislature and the Minnesota Supreme Court have taken action to eliminate most of these concerns. The City must indemnify and provide defense for any employee or officer, including a Council member, for an alleged act or omission while performing the duties the position if the individual is not guilty of malfeasance in office, wilful neglect of duty or bad faith. Minn. Stat. $466.07, Subd, IA. This protection extends to citizens engaged in volunteer activity on behalf of the City, such as, for example, Planning Commission members. St Paul Mercury Indemnity Company vs St Joseph's Hospital, 212 Minn. 558, 4 N.W.2d 637 (1942). Further, there are tort limitations on damages found in Chapter 466 of Minnesota Statutes which limit damages to be awarded to $200,000 per claim and $600,000 for all claims arising out of the same occurrence. Minn. Stat. $466.04, Subd. IA. This statute provides some protection although it is far from complete; for example, civil rights lawsuits are not subject to these limitations and contract claims are also exempt. "CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Mr. Gary D. Plotz February 23, 1995 Page 2 As you may know, the United States Congress is presently struggling with a tort reform bill which will deal, in part, with issues of punitive damages. The United States Supreme Court has recently agreed to hear a case dealing with the issue of excessive punitive damages. Concerns about punitive damages in Minnesota have been greatly ameliorated by action taken by the legislature several years ago. Under present law, while punitive damages are at least a theoretical possibility, a claimant must first persuade a judge that punitive damages are appropriate. Such rulings are rare and actual punitive damage awards are extremely rare. Further, even if all of these procedural and practical hurdles were overcome, a city still has the obligation to indemnify an officer or employee of the City for a punitive damage award unless, once again, there was malfeasance or bad faith. When adopting rules such as those proposed for the police department and when considering issues of liability, there are really two aspects that should be considered. First, there is the question of whether or not the Rules and Regulations might form the basis for litigation. Clearly, to the extent that the Rules and Regulations are not followed, actions of individual officers or the department might very well be challenged. There is an ongoing debate about whether or not regulations are helpful in managing the department or if they simply create liability. Unfortunately, given the size of the police department, regulations are essential. However, this leads to the second point which is the issue of whether or not that liability goes any further than the City and the answer, as outlined above, is generally in the negative. I hope this correspondence is responsive to your concerns. Best personal regards. Very truly yours, L DERSO & DOVE, P.L.L.P. G. Barry Anderson GBA:lm 10 0 bookreel.vp ADOPTING 1995 HANDBOOK OF POLICIES, PROCEDURES, PRACTICES AND ADMINISTRATIVE ORDERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the 1995 Handbook of Policies. Procedures, Practices and Administrative Orders is hereby adopted. This replaces the 1988 Handbook of the same name. The City Council reserves the right to amend any portion of the Handbook by a majority vote. Deletion of one particular policy shall not invalidate other policies within the Handbook. Adopted by the City Council this th day of 1995. 0 ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor 4- g. (-�) RESOLUTION NO. 10404 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES A'HEREAS, the Director of Engineering and the Police Chief agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, a petition was received from residents concerning traffic control concerns on Merrill Street, and; WHEREAS, the Hutchinson City Council has the authority to establish locations as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes that a traffic control device known as a "No Parking - 2:00 a.m. to 6:00 a.m. - Nov. 1 to April 1" sign shall be erected at the following location: On the west side of Merrill Street between Clinton Avenue SW and South Grade Road 2. That the Council hereby establishes that a traffic control device known as a "No Parking - 2:00 a.m. to 6:00 a.m. - Nov. 1 to April 1" sign shall be removed from the following location: On the east side of Merrill Street between Clinton Avenue SW and South Grade Road 3. That the Council hereby establishes that a traffic control device known as a "Emergency Parking Only" sign shall be erected at the following locations: On the south side of Fremont Street between the clinic parking lot entrance and the hospital emergency entrance Adopted this 28th day of February, 1995 by the City Council of Hutchinson, Minnesota. City Administrator - Gary D. Plotz H:RESOLUTTRAFCONS.RES Mayor - Marlin Torgerson 121-4(4) 0 zwu# � � WWI TO: John Rodeberg, Director of Engineering FROM: Steve Madson, Chief of PolicIr DATE: December 29, 1994 RE: Parking Issues Attached herewith is a petition that I have received regarding the parking problems that are being encountered by residents living along Merrill Street between Clinton Avenue and South Grade Road. I believe this is the second time in as many years that residents in this area have asked us to look at this problem. As I recall, Merrill Street did have parking on both sides of the street until about 1989 when parking was prohibited on the east side between South Grade and Clinton. This was done to improve snow removal in the area as numerous vehicles from residents of the apartment complex were parking on the street. Unfortunately, I believe we have done nothing but cause them to move across the street. Also, on Fremont Street by the hospital emergency entrance we have posted no parking signs. I would like to change the signage from the driveway entrance east to the entrance of the clinic to read "Emergency Vehicle Pffildng Only ". The main reason is that we have nowhere to park when we check out at the E. R- I would like to meet with you in the near future to discuss these issues and so you can finally buy coffee. Thanks. — ,R. (-//) December 15, 1994 City of Hutchinson, The residents living on the west side of Merrill St. between Clinton Ave. and South Grade Road have a request. 0 Would it be possible to install "No Parking Nov. 1 to April t" signs on the west side of Merrill St. between Clinton Ave. and South Grade Road? When cleaning of the parking lot of the Clinton House Apartments is necessary, the cars are parked in the street on the west side as there are "No Parking" signs on the can side of the street. The cars sometimes park in front of our mail boxes and at times we have not received mail because of them. These cars are not returned to the parking lot, often times, before the city plow comes by. Now we have a mesa on our side. We're sure the city requires ample parking spaces in the lot for all tenants. No parking on either side would be ideal, but probably not possible. Moving the existing signs from the east side to the west side would be nice. Thank you for your time and consideration. i %%L7i71�/6� ,&dAW 4/J Lt��7�ZgAhi /� 955 y 1h, e nl J r Z;f- LA RESOLUTION NO. 10405 CITY OF HUTCHINSON IS RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Sewer TV Inspection 5,550.(O Maintenance - Inspection Sewer Yes Northern Water Works Lift Station Repair 6,200. CO Maintenance - Repair Parks * Waldor Pumps *Dollars available in b dget b t if additional major repai occur , it may require allocation of dollars rom co tingency. 111FMe following items were authorized due to an emergency need: ITEM COST Date Approved: February 28 1995 Motion made by: 'Seconded by: PURPOSE DEPT. I BUDGET I VENDOR Resolution submitted for Council action by: - Zr/ -/, �. (.6) Vk M E M O R A N D U M •w -. Attached is a listing of the delinquent water and sewer accounts • for the month Mar 6th, 1995 of Feb. Recommend service be at Noon. discontinued on Monday, City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612)587 -5151 (612)587 -2975 _ (612)587 -2242 Fax(612)234 -4240 Fax(612)234 -4240 Fax(612)587 -6427 - Printed on recycled paper - pr Jac ippner 3- 065 - 0535 -0001 646 2 d Ave E Tim Stevens Hu chi o 55350 535 4th Ave SE 646 2n ve SE Hutchinson MN 55350 114. 535 4th AVe SE C . Vicky h bunde 175.91 Rt 1 Box 2 Promises 3 -2 -95 Brownton MN 55312 3- 210 - 0515 -0803 3- 080 - 0221 -0001 Tim Pulkrabek Craig Hardel 515 Adams St 221 5th Ave NW Hutchinson MN 55350 Hutchinson MN 55350 515 Adams St 221 5th Ave NW 125.44 126.60 Promises 3 -3 -95 3- 210 - 0516 -0702 3- 080 - 0250 -0401 Brad Wendt Vance Haugen 516 Adams St 250 5th Ave NW Hutchinson MN 55350 Hutchinson MN 55350 516 Adams St 250 5th Ave NW 79.14 118.26 • 3- 210 - 0595 -0103 3- 095- 0255 -0201 David Hickler Ron McGraw 595 Adams St PO Box 98 Hutchinson MN 55350 Hutchinson MN 55350 595 Adams St 255 6th Ave NE 81.18 334.28 CC: 3M PO 33331 Bldg 42 -8W -06 St Paul MN 55133 -3331 3- 120 -0064 -0206 Promises 3 -9 -95 John Otteson 64 9th Ave NE 3- 227 - 0711 -0101 Hutchinson MN 55350 Randy Jaster 64 9th Ave NE 711 Arizona St 83.78 Hutchinson MN 55350 CC: Paul Barcenas 711 Arizona St PO Box 79 89.01 Hinckley MN 55037 Promises 3 -3 -95 0 A • 3- 130 - 0136 -0401 Miles Willhite 136 11th Ave NE Hutchinson MN 55350 136 11th Ave NE 195.58 Promises 3 -10 -95 3 -210- 0105 -0406 Mike Carter 105 Adams St Hutchinson MN 55350 105 Adams St 87.03 CC: Hutch Iron & Metal 304 1 st Ave SE Hutchinson MN 55350 n U 11 3- 210 - 0503 -0201 Paul Kazmarek 503 Adams St Hutchinson MN 55350 503 Adams St 142.49 Promises 3 -3 -95 3- 275- 0486 -0504 Vance Woller 486 California st Hutchinson MN 55350 486 California St 140.10 3- 275- 0704 -0101 Randy Norcutt 704 California St Hutchinson MN 55350 740 California St 50.00 3- 285- 0594 -0202 Deb Bondhus 594 Carlisle St Hutchinson MN 55350 594 Carlisle St 31.94 3- 330 - 0219 -0204 Todd Brekke 219 College Ave Hutchinson MN 5350 219 College Ave 33.95 CC: Carl Beatrez 18967 Nickel Ave Hutchinson MN 55350 Promises 3 -3 -95 3- 435- 0920 -0602 Jeff Borkenhagen 920 Golf Course Rd Hutchinson MN 55350 920 Golf Course Rd 144.62 3- 530 - 0712 -0201 Vince Jahner 712 Hilltop Dr Hutchinson MN 55350 712 Hilltop Dr 351.24 CC: James Schlagel 656 Juul Rd Hutchinson MN 55350 3 -535- 0447 -0902 Allen Brown 447 Huron St Hutchinson MN 55350 447 Huron St 86.41 3- 715 -0125 -0001 3- 815- 0531 -0701 Brown's Greenhouse Martin Koepp Jr 175 Michigan St S 531 Prospect St Hutchinson MN 55350 Hutchinson MN 55350 175 Michigan St S 531 Prospect St 150.33 135.80 3- 735 -0037 -0303 - 855 -0870 -0701 Richard Vanze T d Uecker Rt 2 Box 134 870 h d N Stewart MN 55385 Hutc ' n MN 55350 37 Monroe St 87 choo d N 14.44 3.83 3- 735- 0336 -0101 3- 870 - 0707 -0701 Dale Schlueter Jeff Hart 336 Monroe St 707 Shady Ridge Rd Hutchinson MN 55350 Hutchinson MN 55350 336 Monroe St 707 Shady Ridge Rd 128.72 175.97 Promises 3 -6-95 3- 980 - 1359 -0301 3- 765- 0810 -0902 Greg Hanson David Laine 1359 Westwood Rd 810 Oak St Hutchinson MN 55350 Hutchinson MN 55350 1359 Westwood Rd 810 Oak St 155.75 122.25 Promises 3 -2 -95 3 -680- 0540 -0807 Craig Howes 14181 S Alden Ct Olathe KS 66026 540 Main St N 28.96 CC: Jeff Cooper 540 Main St N Hutchinson MN 55350 n lJ • 0 3- 045 - 0607 -0809 Dan Menard 415 Erie St 3- 800 - 0575 -0102 Hutchinson MN 55350 Rodney Markgraf 607 3rd Ave SE 575 Peterson Cir 115.03 Hutchinson MN 55350 CC: Kurt Rischmiller 57 Peterson Cir 605 3rd Ave SE 197.96 Hutchinson MN 55350 Promises 3 -17 -95 Promises $65.00 3 -17 -95 $50.03 3 -31 -95 3 -680- 0540 -0807 Craig Howes 14181 S Alden Ct Olathe KS 66026 540 Main St N 28.96 CC: Jeff Cooper 540 Main St N Hutchinson MN 55350 n lJ • 0 C February 24, 1995 MEMO Our 1994 General Fund Budget contained reimbursement of some expense incurred for the Water /sewer fund. This has been budgeted in the past years. It would be requested to be reimbursed for: Audit $3,720 City Administrator 110 hours 4,930 Finance Director 200 hours 7,530 Accounting 48 hours 615 Total $16,795 This represents a conservative estimate of and by no means all expenses which could be reimbursed. It is requested of the City council to authorize the reimbursement to the General fund for 1994 of $14,189. This was budgeted for 1994 and would be reflected in the 1994 financial statements. City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax (612) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Far(612)587 -6427 C. DATE: February 22, 1995 ' • e. s �.. �. ' ..t. �... � • .nit.. . � CONSIDERATION TO REZONE PROPERTY • • 1. AVE. HOMER N.E. (VALLEY VISTA APAUNIUM) FROM R-3 TO R-4 REQUESTED RY Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On January 9, 1995, Mr. Homer Wass, submitted a request to rezone property from R -3 (Multiple Family Residence District) to R4 (Multiple Family Residence District - higher density) property located at 215 - 4th Ave. N.E. (Valley Vista Apartments.) . A hearing was held at a regular meeting of the Planning Commission on Tuesday, February 21, 1995, there were no neighboring property owners objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 9, 1995. 3. It was the consensus of the Planning Commission that the request be approved. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be approved base on the findings set forth above. Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission . City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -5151 (612) 587.1975 (612) 587 -2242 Far(612)234 -4240 Far(612)234.4240 —�' Fax(612)587 -6427 - Printed m recycled paper - 1 10 • • 1• I' 11 Y IY I! AVENUE Y ` 2 • , : r ' I• i io t zl a • • a i • • • 1 • � q 36p0 RWBE AVE � • r y ?. + 1 • a q 1 • a Ie 4' 1O 2 PO ♦ �, a 1 � I AVENUE , .• 11 ,�4~ 1 \' a . PAL ♦ a � e i i / � ` y ♦ y . x yFMli s .i .Y I / •� • 0J r s '• F a a �r L � • • f �• i • t ) P x F /• a • t �y e °�N • 4 Y i / + to r f / + f �•-. / - a e • PARK PARK AVENUE \ OARK i • u t a 2 t \ \ z + a r rN 4 • Ivsfi 1 ' \ �� k0 3 2 + - 9 P 2 a��_ _ a I • a / a SOUTNEA5f _ • a 1 :e I � q 1 � 1 q 1 • 'A I i C• 2 i• ! \ 9 f • a • a i• • n n Y a 1• a n 6 a a •• -- 9 i• • P >WTXEAST a�`i a � a n `_ - -�— 1•'_, its- !__ w.�.�.. a � � , 0 i u i gip. / / Inn l l IIII I 1 I I I! II 1 II � � •I I , ,ll 11 11 �1 II II ,; rImp• 11 II 1 L 1 I III � I 1 I I �In I I t III / tl 11, I � i III I 'I I1�11 l I I 1 i � I I i I I I I i I, I I. jl I i I II , sa / i C DATE: February 23, 1995 �MWIMIMWTO "I • M4011041 • • M1 4 lull UTIMITIN 11 1 ._ ' • rC_ Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On January 31, 1995, Robert Cowger, submitted a preliminary and final plat of WESTRIDGE SHORES. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, February 21, 1995, at which time there were no neighboring property owners objecting to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 9, 1995. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed preliminary and final plat meets all the requirements of the Subdivision Ordinance as per Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and final plat be approved as submitted subject to the attached staff recommendations. City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed m "cycled payer - Police Services 10 Franklin Street SW Hutchinson• MN55350 -2464 (612) 587 -2242 Fax(612)587 -6427 • R M E M O R A N D U M DATE: February 9, 1995 TO: Hutchinson Planning Commission FROM: Planning Staff - G. Plotz, J. Rodeberg, J. Marka, H. s Hensen, S. Madson, D. Lennes, and J. Webster SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "WESTRIDGE SHORES" SUBMITTED BY ROBERT COWGER The planning staff recommends approval of the plat subject to the following: - There is a potential for stagnant water conditions due to unlooped water line. - The original name of Willow Ridge is not acceptable for recording by the county. - Parkland dedication negotiated with Dolf Moon. Outlot A and B would meet parkland dedication. - 100 year flood elevation is compliant. - There is an $800.00 per unit electrical service charge. ec, Robert Cowger Dan Cowger City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612)587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350.3097 (612) 587 -2975 Fax(612)234 -4240 - Printed= recycled paper - Police Services 10 FmnkUn Street SW Hutchinson. MN 55350.2464 1 I (612) 587 -2242 I —F Fax (612) 587 -6427 0 0 1, AREA TO BE PLATTED tee• // R -i WILLOW R-": ` R _ RIDGE c I � o f o ,j l� tee• // R -i ! 1: R-": ` R _ o f R -` C -1 I' C -2 I OTTER FRIAMRO[ [.aFrwr A .. � „I ,• M. RIFOROIm wwvemuly 1 \ OMMII!\ FNF[FEMF � �� ^� MM1ONf: of IMCK IN � � ' c ' [A'4N♦ .. 4 d i «Y[ i�l OS � OD i T —� ry f" 911 VIVl 1• ti[► -1- I .I I,�n, w fns. }N�'i flLiTCQT B"__ ! w �! • FYr W �' ^ �_ .!? i4:, '~M .. tl1 M♦ --urn, _ � • - -� ♦ -��_ ~M ___ r�u _ nI ____ •YC >N .!'� � a nr, r�JNIKMAMR Y. I INf O! Sn I.• f� 1 1 �I M f:OMI'O!w lNl! YIOwN \11 M \FIIIOwb Rw\[ uw1101f[ wIM OOIItT1111C11pN• 0[[N1R[l1. un .'. I � Frnrx G[BIIIq Frncu RlOG Fk! K ��p „p�� I 1WIn IMWf ROW r I .lI l •, NAN VU 1 •.n...r.r ••r....r .... r ... 0 RESOLUTION NO. 10402 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT KNOWN AS " WESTRIDGE SHORES" SUBMITTED BY ROBERT COWGER WHEREAS, Robert Cowger, has submitted an application for approval of a preliminary and final plat to be known as WESTRIDGE SHORES of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod county, to -wit; Legal Description: That part of the Southwest Quarter of Section 2, Township 116 North, Range 30 West of the 5th Principal meridian described as follows: Beginning at the southwest comer of said southwest quarter; thence northerly, along the west line of said southwest Quarter, a distance of 1760.00 feet; thence easterly, deflecting to the right 90 degrees 00 minutes 00 seconds, to the westerly shore line of Otter Lake; thence southerly, along said shore line, to the intersection with the south line of said Southwest Quarter; thence westerly, along said south line, to the point of beginning. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said preliminary and final plat of WESTRIDGE SHORES is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 28th day of February, 1995. ATTEST: Gary D. Plotz, City Administrator Marlin Torgerson Mayor 4 -F, C DATE: February 22, 1995 SUBJECT: CONSIDERATION TO REZONE PROPERTY LOCATED AT 902 HWY 15 SOUTH (NEXT TO WEST CENTRAL INDUSTRIES FROM R-2 TO I/C FO CONSTRUCTION OF OFFICE AND SMALL RETAIL REQUESTED BY DAVID BROLL Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On January 31, 1995, Mr. David Broll, submitted a request to rezone property from R -2 (Multiple Family Residence District) to I/C (Industrial/Commercial District) located at 902 Hwy. 15 South for construction of light commercial such as office or small retail. A hearing was held at a regular meeting of the Planning Commission on Tuesday, February 21, 1995, there were no neighboring property owners objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 9, 1995. 3. It was the consensus of the Planning Commission that the request be approved. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be approved base on the findings set forth above subject to staff recommendations and satisfactory screening with plantings. Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission City Center Parks k Recreation Police Services Ill Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -5151 (612) 587 - 2975 / /1 (612) 587 -2242 Fax (612) 234 -4240 Fax (612) 234 4240 //1 lT, Far (612) 587 -6427 - Printed on recycled paper - C. M N M U N A N D U M DATE: February 9, 1995 TO: Hutchinson Planning Commission FROM: Planning Staff - G. Plotz, J. Rodeberg, J. Marka, M. Hensen, S. Madson, D. Lennes, and J. Webster SUBJECTS CONSIDERATION TO REZONE PROPERTY LOCATED AT 902 HWY 15 SOUTH (WEST OF WEST CENTRAL INDUSTRIES) FROM R -2 TO I/C FOR CONSTRUCTION OF OFFICE AND SMALL RETAIL REQUESTED BY DAVID BROLL The planning staff recommends approval of the request subject to the following: - Conduct a meeting prior to the planning commission meeting with the neighboring property owners. - No outdoor storage permitted. - Define hours of operation. - Private easement with West Central Industries - On -site ponding with Civil Engineer calculations - Provide professional drawing of site. - No parkland dedication required. - Sewer and Water connection fee. - Compliance with landscape plan for screening. - Contact City Forester regarding energy plantings. - Slight berming to provide separation. - It retail show loading berth (if applicable). cc: David Broll City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson. MN55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson. MN 55350 -2 (612) 587 -2242 Fax (612) 587 -6427 0 • T (LOCCH . APPROX.) r "�. �..._ EXIST. BUp.DING )4 _. �... .. _........227.54'......._.... J '� PROP. UNE ... �.�..... -- - - l EXIST. CONT. EDGE OF BR. ` ix'"j,k .^ PROPOSED CONf'4 y POLE 5� b CATCH NEW BASIN $ + +wl, m , iil: \� y fl ✓ / //� CUT ��e5 +' FA •, I. 11 $W f� pr 9 ® PROPOSED ® -', ! I BUILDING ® F.F.E. = 1075 18 I� 109.9' t '+�` 4ih 48 5J S ,W~X PROPOSED EVERGREEN TREES 0 100' O.C_ 802' 57.9' 24' 18' 5' y� Q Y - yy'�'� Q V ry V '..... PROP. UNE ' .._ -.. . _..........238.09' ............. PROPOSED - - - _ - ARBORVITAE HEDGE SITE PLAN M _ 1" =20.0 SPIKE IN POWER POtE 'z (2- 21 -95) 0 • Hutchinson Telephone (612) 587 -7500 Fax (612) 234.4240 February 8, 1995 Dear Interested Neighbors: Ciy, Center Bu ?t 111 Hassan Street Southeast Hutchinson, MN 55350 Enclosed you have the official notice for the public hearing for a zoning change request by David Broil for the property just west of West Central Industries and directly off Highway 15. Just as we did with the zoning change with West Central Industries to provide information we would like to invite you to a meeting at 6:30 p.m. Thursday, February 16, 1995 at the City Center. Available at the meeting to provide you with information and answer your questions will be officials from the City and David Broil will be there to show you his proposed project. The project being proposed is a office building that would be used by David Broil for his real estate business and have access directly off of Highway 15. The details to this will be explained the evening of the 16th. We hope that you can make it so you will have an opportunity to learn more about the project before the public meeting on February 21, 1995. /e, Hutchinson Community Development Corporation Encl. G Hutchinson i DATE: February 17, 1995 TO: Planning Commission: April Brandt, Glenn Matejka, Roger Gilmer, Dean Wood, Clinton Gruett, Craig Lenz, Bill Craig, also, Gary Plotz, Jim Marka, Brenda Ewing and John Rode FROM: Dick Lennes/ RE: David Broil Property Rezoning Thursday evening, February 16, 1995, a meeting was hosted by HCDC with the neighbors.for the proposed Broil rezoning directly north of Highway 15 and east of South Central Industries. Four, (4) neighbors that have property directly adjacent to the Broil property attended the meeting. One of them being South Central Industries. In addition David Broil was in attendance with his Civil Engi- neer. Jim Marka attended from the City of Hutchinson, and Dick Lennes, represented HCDC. After information about the zoning change from R2 to IC, the discussion focused on basically two (2) issues; landscaping and water flow. The general conclusions on these two (2) issues are as follows: It would be desirable to install a catch basin on the South Central Industries property and then another catch basin in the northeast comer of the Broil property with the necessary ponding to catch the water. Preference was given to four (4) foot evergreens on the north lot line and the west lot line in place of berming to assist in adequate water drainage. South Central Industries and David Broil work together to develop compatible land- scaping and use of trees. To add some parking to the front of the building, (directly off of Highway 15 to reduce the vehicle activity in the back of the building). All the parties represented seemed to want to cooperate and South Central Industries and David Broil discussed after the meeting how they were going to accomplish the necessary ponding and the landscaping. The Civil Engineer is going to draft a new plan that will be presented to the Plan- ning Commission that represents some of these suggestions and meet with the parties just before the Planning Commission Meeting. It was a pleasure to facilitate the meeting because the parties present seemed to be there to work things out and didn't appear to have a great deal of objection to the building itself or the rezoning. 11-6-, FARV &AIEAULME INSURANCE CO FARM BUREAU MUTUAL MOAAACE CO. FBL MFSI.NM.CE CO FARW BUWEAU MUTUAL FUMS FBL W4U44W-E BROKERAGE. NC 2720 E. 70th Sheet, GW=e, Minnesota 55336 (612)864-3768 PC'7yL- r,. Farm Bureau iAWXY OF F WAWCIAL PLAMWVG SERVICES TO: HUTCHINSON PLANNING COMMISSION AND CITY COUNCIL RE: HEARING TO REZONE THE EMPTY LOT SOUTH OF MY PROPERTY It appears that the fate of this lot has been sealed by the change 'in ownership, the proposal of a commercial usage that may be reasonable, and the recommendations of city officials on this project. Although I'm not totally in favor of this lot being rezoned for commercial use, especially after repeated expressed desire and intent by council and mayor to keep this property. residential, I rather reluctantly admit that this may be a more appropriate use of this lot than for multi family dwellings. My greatest concern in this rezoning and resulting project is that the blending and transition from commercial to residential property is done properly and. with consideration of the homeowners in mind. This issue was discussed in detail at the informational meeting last week and the primary issues and concerns seemed to be the water run off and drainage problem and extensive evergreen plantings to create a much desired visual block of the parking lots to the north and vest. If these issues are required to be done while keeping the proposed distances of grassy areas to the north and vest also I would have.no objections to the rezoning for this project. When considering the importance of these issues please envision an office building and asphalt parking lot being built behind your home. Thank You for your consideration, DICK JENSEN, HOMEOWNER and TAXPAYER 0 • P C DATE: February 22, 1995 : u . • • • I 610 03 1 • LIU1.11 M us►ll :•lIIC..• u•: e•ul. del. .7.•i•• :! Pursuant to Section.6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend the Zoning Ordinance. In January of 1995, the Hutchinson Planning Staff requested a change to the Zoning Ordinance Section 8.18.8, governing the use of manufactured homes and manufactured home parks and placement of travel trailers and travel vehicles in the flood plain and adopting, by reference, City Code Chapter 1 and Section 2.99, which, among otter things, contain penalty provisions. 8.18.8 MANUFACTURED HOMES AND MANUFACTURED HOME PARKS AND PLACEMENT OF TRAVEL TRAILERS AND TRAVEL VEHICLES. Subd. 1. New manufactured home parks and expansions to existing manufactured home parks shall be subject to the provisions placed on subdivisions by Section 14.20. Compliance with the terms and conditions of Section 1420, as well as Section 8.18.8, shall be the obligation of the owner of record of the manufactured home park or, in the absence of a manufactured home par, the fee owner of the underlying real estate. FINDINGS OF FACT I. All procedural requirements for amendments to the Zoning Ordinance have been complied with 2. Notice was published in the Hutchinson Leader on Thursday, February 9, 1995.. 3. The proposal was deemed to be appropriate and in the best interest of the City. The hearing was held at the regular meeting of the Planning Commission on Tuesday, February 21, 1995, at which time there was no one present objecting to the request. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to amend Zoning Ordinance #464 be granted as set forth above. Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -5151 (612)587-2975 (612)587-2242 Y Fax (612) 234 -4240 Fax (612) 234 -4240 _ Fax (612) 587 -6427 - Printed on recycled paper - 111 ORDINANCE NO. 95 -136, 2ND SERIES PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING SECTION. 8.18.8 OF THE ZONING ORDINANCE OF THE CITY OF HUTCHINSON GOVERNING THE USE OF MANUFACTURED HOMES AND MANUFACTURED HOME PARKS AND PLACEMENT OF TRAVEL TRAILERS AND TRAVEL VEHICLES IN THE FLOOD PLAIN AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code Section 8.18.8 "Manufactured Homes and Manufactured Home Park and Placement of Travel Trailers and Travel Vehicles," Subd 1, is hereby amended as follows: Subd. 1. New manufactured home parks and expansions to existing manufactured home parks shall be subject to the provisions placed on subdivisions by Section 14.20. Compliance with the terms Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including. Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this _ day of February, 1995. Attest: Published in the First reading:_ Second reading: Marlin Torgerson, Mayor Hutchinson Leader on 0. DATE: February 23, 1995 ' • a_t .� ,mot �• .��_�� .� CONSIDERATION OF •N1• t• AL USE PERNUT TO M• :.• METAL SHED AND CONSTRUCI A 48'GABLE ROOF ADDITION LOCATED AT T_: ••• INC. Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On February 6, 1995, Roger Steams, Stearnswood Inc., submitted an application for a conditional use permit to move a 32' x 64' metal shed and construct a 48' gable roof addition located at Steamswood, Inc. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, February 21, 1995, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 9, 1995. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above. Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -5151 Fax (612) 234 (612) 587.2975 /� (612) 587 -2142 -4240 Fax (612) 234 -4240 Fax (612) 587 -6427 - Printed on recycled paper - M 4 w 0 0 �� L Aosif� rT a/A Lr.rrrs I F RESOLUTION NO. 10403 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO MOVE A 32'X 64' METAL SHED AND CONSTRUCT A 48' GABLE ROOF ADDITION LOCATED AT STEARNSWOOD INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Roger Steams, Steamswood Inc., has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move a 32' x 64' metal shed and construct a 48' gable roof addition located at Steamswood, Inc., 320 3rd Ave. N.W., with the following legal description: LEGAL DESCRIPTION: All that part of Blocks 26 and 27, Townsite of Hutchinson, North Half, McLeod County, Minnesota, together with the vacated alleys in said Blocks, that lies Northerly of a line drawn parallel with and distant 50 feet Northwesterly, as measured at right angles, from the center line of the main track of the Minneapolis Industrial Railway Company, as said track is now located and established together with all right, title, and interest in and to that part of Hassan Street (now Greenleaf Street) which lies between and abuts said Blocks 26 and 27 and that lies Northerly of said line drawn parallel with and normally distant 50 feet Northwesterly of said main track center line. Also: All that part of the vacated portion of Fourth Street (now Third Avenue North) that abuts the North line of said Block 27, being the sidewalk adjacent to said North line. MORE PARTICULARLY DESCRIBED AS FOLLOWS: Beginning at the Northeast comer of Block 27, Townsite of Hutchinson, North Half, McLeod County, Minnesota; thence on an assumed bearing of South 0 degrees 00 minutes East along the East line of Block 27, a distance of 149.52 feet to a point on the Northerly Right of Way line of the Minneapolis Industrial Railway Company (now known as the Dakota Rail); thence South 79 degrees 04 minutes West along said Northerly Right of Way line, a distance of 558.64 feet; thence North 0 degrees 00 minutes East, a distance of 255.48 feet to a point on the North line of Block 26; thence North 90 degrees 00 minutes East along said North line, a distance of 218.5 feet; thence North 0 degrees 00 minutes East, a distance of 10.00 feet; thence North 90 degrees 00 minutes East, a distance of 330.0 feet; thence South 0 degrees 00 minutes East, a distance of 10.00 feet to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. Resolution # 10403 Conditional Use Permit Steamswood, Inc. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above. Adopted by the City Council this 28th day of February, 1995. "4 906426 Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 11 0 0 C. MEMORANDUM DATE: February 23, 1995 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF SKETCH PLAN "WOODVIEW ACRES PHASE III" SUBMITTED BY SAM MONTGOMERY LOCATED IN SECTION 25, ACOMA TWP (2 MILE RADIUS) The Planning Commission recommendation is to reject the sketch plan noting the following staff concerns: The property is not conducive to development, infrastructure cannot be economically constructed and does not meet McLeod County Comprehensive Plan requirements. cc: Ed Homan, McLeod County Zoning Administrator City Center Ill Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks do Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587.2975 Fax(612)234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 ACOMA OWNSHP 117 NORTH CODE- I RANGE 30 WEST MEEKER CO I_ _ _ _ _ _ _ _ _ Ian. ■Ti _ _ _ _ _ • .ow rn � o I '� GARY 9ALL4A0 •(�� • •ELLS LANE • . �Pi• `Tw F­ LQP '1Ta'a�' �: CEDAR i !, .•n i AYMONO RON.LO 1 i • .r Yr•t ' TRASMANx NAOUw2 G L.Rf 2 1 O 40 09 P a r) T GidQ , ;rii [ 4i • t IX C W ►N IEK .AOat o.�I��((�Rff • • iSF rT- f•• un �SwREET 1 '• r 6LeN MILLS ■Ilww� -l� 4%:9 y! 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[ • • i E j • ZUa•IACN SNER■OO);• J T[ae i DWMCR • N 'tCS►xo ` RASED 1 E%wS _ _ EA1' I • !( O.AIaES RAOMZ : i - n R • i 3'IgRNEMLYI K� OaD _ N�tV[� I - T NN • ARMKE ■ E•O . a ••.� ; E!T aaf z I r _ ■ w a .ww jjxu I ARVILLA a_— ■ : w� ANOLD L ft0 L. •ERCNW! • IE AOf !� y ARMY V • Y - • _ _UTNIie Gi • w SENT b Ar Ey ©® a�ii KATMXI ....i.� I • J LIDA 3/ nac I A IRS ["[ SaE`.EN y wL MANN i+ , ••AO Ats (PAGE 91 �/-T TEE D. 0 0 PRELIMINARY PLAT IILLWOOD DRIVE wo Cogs ONE slo...48d. 11A W• 4,1R, 6`114, 0 "ow o,omp — got. -10409.73 :R LANE WOOD VIEW ACRES S ___j z 0 0 001) 1 2#0 y. 0 I r -------- I -+ 4 3 1. 2? ACRES 421 AtRes .'100.00 —j It .0, Acoet L . J -f7 vzal�- 1 • C-O ova V ry �Z _ �la�e 1'- 143.3 x'13.3 i9l.3 /93.3 179.3 I'?3.3 h _ !{ 5 G f� cv►�1� Tow's+ -� 1] 0 Sam Montgomery SOILS Soil Name Slope and Low Building Septic Symbol Foundations Systems Clarion silt Generally severe, Generally severe, loam, colluvial possible high possible high phase seasonal water water table. 0 -4% slope table. Check each Check each site. Cc site. Clarion silt Moderate; see Ca (in ()) Slight on 4 -6% loam gently (Slight on 4 -6% slopes. slope, moderate rolling phase Moderate on 6 -10% on 6 -10% slopes 4 -10% slope slopes.) Cd Glencoe silty Severe; seasonally Severe; clay loam high water table seasonally high 0 -1% slopes subject to ponding water table, Ga subject to ponding Nicollet Generally severe; Generally severe; silty clay somewhat poor to high seasonal loam moderately well water table, 0 -4% slopes drained, medium moderate Na shear strength, permeability, high seasonal check each site water table, check each site Webster Severe; frequent Severe; frequent silty clay high water table high water table loam fair shear 0 -2% slopes strength, We moderate shrink - swell 4 T -1)7C4 Gt Pb wb' D / Cc • Cd `e c � \ c 1 • • • � c • • a Cd Pb • N, `i • • • • "j V la lM C. Cd Na Wb V S P CST • c U C -J G Pa Cd G ♦ w • i \� , • Pa :Na w yNa No. d _ va wt L, \ Pa — a Ce co • Wd c • Pb �` -- - -W. _.... Go 7 to Cd a i Na • Wd G0 V Wp Cd No Cd PO Cd Na P p, Cc d Cc V Na • c- `Gd C• G d C E< Pb Cc Lk "r Pc Bt w, Na • � Na 'd „\ Na . Pa ca Gb C° • • Na Cd LA Ec e V V ' W No co Cd ♦ -. f� - E •' d Ed Cd • We • Cc Ma - • f - Cd • • • • La a Cd Bc La N Ob q Ed a po .�Go Pb Cd Bc No Gb Wd No G, ♦ c r N Pb No ♦ �\ Gb y E:•• Obi • We - No • a. .c a Wd "a No N, I No �� Ge Cw s • • .__ 2 �\ w Pb La E. fNC E. ♦ Ga •0 2A �- Pb ::�C We b S`'i r,; We - WV - • !.d . Go Da fla Pb No No WS a No �� • ♦ We Co Go mb ^• We , Ga I \ C< Ga Na ~ a Go a N• P. Ce C• B /. �' CA Na Cd • Na -` u 7 •N a Gb 25 Ce • Go • Na w '� Wd Gb W ® r La Go wt l WD'• Bc Na c NaCJ( \� N J V • Cd Le I _ Cd •- t Wb • • No GA ��� _ Na : cc CC No- '-LC n•� ZZ, Nat. - . Cc • G a G ♦ we Na P,:• C we Na N• Cd ~ 1 1 Wt i\ No Cc ivy. _ V MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 21, 1995 FOR YOUR tNFORMATtON 1. CALL TO ORDER 5.30 P.M. The meeting was called to order by Vice Chairman Dean Wood at 5:30 p.m. with the following members present: Glenn Matejka, Roger Gilmer, April Brandt and Vice Chairman Wood. Members Absent: Bill Craig, Craig Lenz and Chairman Clint Gruett. Also Present: Planning Coordinator Brenda Ewing, Building Official Jim Marka and City Attorney Barry Anderson. • • • • • attgMe 1_ ' ' lI • : • _� .. Mr. Matejka made a motion to approve the minutes dated January 17, 1995, seconded by Mr. Gilmer the motion carried unanimously. PUBLIC HEARINGS a) CONSIDERATION TO REZONE PROPERTY LOCATED AT 215 - 4TH AVE N.E.(VALLEY VISTA APARTMENTS) FROM R -3 TO R -4 REQUESTED BY HOMER WASS Vice Chairman Wood opened the hearing at 5:31 p.m. with the reading of publication #4764 as published in the Hutchinson Leader on Thursday, February 9, 1995. The request is for the purpose of considering to rezone property located at 215 4th Ave. N.E. (Valley Vista Apartments) from R -3 (Multiple Family Residence District) to R- 4 (Multiple Family Residence District - higher density). Planning Coordinator Brenda Ewing explained the request and the change of ordinance requiring the R-4 zone for apartments. She commented there may be rehab to upgrade the apartments. Mr. Mike Lynch, representing the owner Homer Wass, stated the property was to be properly zoned to receive loan consideration for the rehab of the building. Mr. Gilmer moved to close the hearing, seconded by Ms. Brandt the hearing closed at 5:39 p.m. Mr. Gilmer made a motion to recommend approval of the request to City Council. Seconded by Mr. Matejka the motion carried unanimously. b) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "WESTRIDGE SHORES" SUBMITTED BY ROBERT COWGER Vice Chairman Wood opened the hearing at 5:40 p.m. with the reading of publication #4765 as published in the Hutchinson Leader on Thursday, February 9, 1995. The request is for the purpose of considering a preliminary and final plat submitted by Mr. Robert Cowger to be known as "Westridge Shores" located on Ulm Ave. west of Otter Lake. Hutchinson Planning Commission Minutes Februrary 21, 1995 Planning Coordinator Brenda Ewing commented on the request and staff recommendations. Building Official Jim Marka explained the unlooped water line will require the city to flow the hydrants more often to flush out stagnant water in the line. Ms. Ewing stated the county recorder required the name be change from Willow Ridge because of other plats with that name in the county. Parkland dedication was discussed by staff. The 100 year flood is compliant and there will be an $800 per unit electrical service charge. Discussion followed on the number of lots proposed. Mr. Marka explained the infrastructure will be placed on one side of Ulm Ave. There was discussion of the turn around for fire protection to the area. Vice Chairman Wood read correspondence from the County Recorder's Office and the response from the Cowgers. Mr. Matejka moved to close the hearing, seconded by Ms. Brandt the hearing closed at 5:43 p.m. Mr. Matjeka made a motion to recommend approval of the preliminary and final plat subject to staff recommendations. Seconded by Ms. Brandt the motion carried unanimously. C) CONSIDERATION TO REZONE PROPERTY LOCATED AT 902 HWY 15 SOUTH (NEXT TO WEST CENTRAL. INDUSTRIES) FROM R -2 TO I/C FOR CONSTRUCTION OF OFFICE AND SMALL RETAIL REQUESTED BY DAVID BROLL Vice Chairman Wood opened the hearing at 5:44 p.m. with the reading of publication # 4766 as published in the Hutchinson Leader on Thursday, February 9, 1995. The request is for the purpose of considering to rezone property located at 902 Hwy 15 South (next to West Central Industries) from R -2 (Multiple Family Residence District) to UC (Industrial Commercial District) for construction of office and small retail requested by Mr. David Broil. Building Official Jim Marka commented on the informational meeting with the neighboring property owners in the area. He stated storm drainage were the main concerns by the neighbors. The neighboring property owners were in favor of plantings and not berming. Mr. Marka commented on the use of the building and staff recommendations. Mr. David Broil, owner of the property, commented on the site plan and stated he will contact the City Forester regarding the proper plantings. Mr. Ken Serpio, I & S Engineers, Mankato, explained the drainage and run off and possible catch basin placement according to elevation. He also commented on the placement of the building and parking. Hutchinson Planning Commission Minutes Februrary 21, 1995 Discussion followed on the access to the property. Mr. Marka stated the curb cut is existing. Discussion followed on the bookstore and other retail in the building. Building Official Marka stated any change of use or addition to the building more than 320 sq. ft. would require a conditional use permit. Vice Chairman Wood read correspondence from adjacent property owner Mr. Dick Jensen. Mr. Marka commented on the letter from Mr. Jensen and stated the City Forester would work with Mr. Broll and Mr. Jensen regarding plantings. Mr. Gilmer moved to close the hearing, seconded by Mr. Matejka the hearing closed at 6:06 p.m. Mr. Matejka made a motion to recommend approval of the request subject to staff recommendations and satisfactory screening with plantings. Seconded by Mr. Gilmer the motion carried unanimously. d) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE REGARDING MANUFACTURED/MOBILE HOMES IN THE FLOOD PLAIN Vice Chairman Wood opened the hearing at 6:08 p.m. with the reading of publication # 4767 as published in the Hutchinson Leader on Thursday, February 9, 1995. The request is for the purpose of considering an amendment to Zoning Ordinance 464, Section 8.18.8, regarding manufactured/mobile homes in the flood plain. Planning Coordinator Brenda Ewing explained the history of the request. Building Official Jim Marka stated McDonald's mobile home park is the only mobile home park affected by the ordinance change and he has contacted Mr. McDonald to explain the requirements. Ms. Ewing stated the language would apply to placement of new homes only. Ms. Brandt moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 6:12 p.m. Ms. Brandt made a motion to approve the request based on staff recommendations. Seconded by Mr. Gilmer the motion carried unanimously. e) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE 32'X 64' METAL SHED AND CONSTRUCT A 48' GABLE ROOF ADDITION LOCATED AT STEARNSWOOD INC. Vice Chairman Wood opened the hearing at 6:13 p.m. with the reading of publication 44768 as published in the Hutchinson Leader on Thursday, February 9, 1995. The request is for the purpose of considering a conditional use permit to move a 32'x 64' metal shed and construct a 48' gable roof addition located at Stearnswood, Inc. Building Official Jim Marka commented on the request and the change since the first request in July, 1993. He stated the location is the same as requested in 1993. Hutchinson Planning Commission Minutes Februrary 21, 1995 Mr. Gilmer moved to close the hearing, seconded by Ms. Brandt the hearing closed at 6:14 p.m. Mr. Gilmer made a motion to recommend approval of the request. Seconded by Mr. Matejka the motion carried unanimously. 4. OLD BUSINESS a) DISCUSSION OF ADDRESS ORDINANCE PROPOSAL Building Official Jim Marka commented on the wording he has received from City Attorney Barry Anderson. b) DISCUSSION OF ADDRESSING ON ROBERTS ROAD DIRECTED TO PLANNING COMMISSION FROM CITY COUNCIL Building Official Jim Marka commented on the history of the request and stated the changes would not take place until July 1 st. Mr. Gilmer moved to table the discussion until all planning commission members are present, seconded by Ms. Brandt the motion carried unanimously. C) UPDATE ON ACOMA ORDERLY ANNEXATION Building Official Jim Marka commented on the meeting with Acoma Township. He also commented on the joint planning committee. Mr. Marka stated the Orderly Annexation agreement was approved by the City Council and is not yet signed by Acoma and Hutchinson Townships City Attorney Barry Anderson commented on the joint planning committee and the positive communication possibility with the city and townships. He stated this will not eliminate orderly annexation. Mr. Marka commented on correspondence to Mr. Fratzke regarding the annexation. d) STATUS UPDATE OF COMPREHENSIVE PLAN Planning Coordinator Brenda Ewing stated the comprehensive plan has been distributed to the various boards and committees for review and input is requested by March 1 st. r1 Hutchinson Planning Commission Minutes Februrary 21, 1995 0 5. NEW BUSINESS a) CONSIDERATION OF SKETCH PLAN "WOODVIEW ACRES PHASE III" SUBMITTED BY SAM MONTGOMERY LOCATED IN SECTION 25, ACOMA TWP, (2 MILE RADIUS) Building Official Jim Marka stated the planning staff is not in favor of the request. He explained there are many concerns regarding the perk tests and on -site septic systems. Mr. Matejka made a motion to reject the request and a letter sent to the county noting staff concerns. Seconded by Mr. Gilmer the motion carried unanimously. b) DISCUSSION OF SIMONSON LUMBER RELOCATION Mr. Marka commented on the agreement with Simonson's Lumber and the preferred Bluff St. design bridge. C) DISCUSSION OF ERICKSON OIL CAR WASH ON HWY 7 Building Official Jim Marka commented on the request and stated a variance is necessary. A representative from Erickson Oil stated they will redesign the store for a carwash. City Attorney Barry Anderson commented on the easement with Mr. Quade for the driveway. Mr. Marka stated the request requires a variance since the driveway crosses the property line. He also commented on the stacking of vehicles. There was discussion on the turn radius in icy conditions and concerns with water run-off unto Quade's property. City Attorney Anderson commented on the hardship questions. d) DISCUSSION OF BUILDING /ZONING/PLANNING SURVEY Jim Marka commented on the survey coming from the City Wide Survey. A task force was formed to create the survey which will go to building permit applicants and applicants for Planning Commission public hearings. 6. COMMUNICATION FROM STAFF a) Student housing letter and drawing Mr. Marka commented. on the transfer of property from the School District to the city for a hospital parking lot. Hutchinson Planning Commission Minutes Februrary 21, 1995 b) Water Retention Guidelines This is " for your information' in regard to the Compton - Anderson house on School Road. C) H.A.T.S. facility Jim Marka stated the City Council recommended the zone change on the property be R -2 not C as the Planning Commission had recommended. d) Year end report - Building/Planning/Zoning Mr. Marka commented on the year end report noting there are 226 residential buildable lots and 512 acres have been annexed this year. The meeting adjourned at 7:10 p.m. 5 0 0 0 C February 24, 1995 MEMO SUBJECT: AIRPORT LAND RENT The current contract with Steven Hahn has concluded. We have previously held a bid for this land rent. The land is located at the airport and is described as 23.2 acres with variance for sludge disposal. We are rent. again � asking for council authorization to advertise the land for The contract has been for a period of 3 years and would be so advertised. City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW x _ / Hutchinson, MN 55350 -2464 (612) 587 -2242 (/ oC Fax(612)587 -6427 Orrice of McLeod County Assessor A. 0. (Tony) Victorian Court House TELEPHONE UNTY ASSESSOR 830 11 th Street East 864 -5551 O 1 Glencoe, Minnesota 56336 FEB 19 1995 0 February 13, 1995 CLERK OF CITY OR TOWNSHIP: Enclosed is the notice of time set for the meeting of your local board of review. Also enclosed are the necessary notice blanks which must be posted and published at least 10 days prior to the date of the meeting. If this meeting date and time set for your jurisdiction conflicts in some way please let this office know at once so that a new date may be set. This is important because all "Notices of Assessment and Equalization" forms that are mailed to the taxpayers will include the meeting date and time on them. A review date change cannot be made after the notices are mailed out. Your cooperation in this matter will be appreciated. Thank you. Sincerely, Q 6 U� A. O. Victorian County Assessor AOV /arm Enc: McLeod County 9 -?1. Form No. A. F. 4 — Notice to Clerk of Meeting of Board of Review — 'Equalization. AN. OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE City OF Hutchinson McLeod COUNTY, MINNESOTA: NOTICE IS HEREBY GIVEN, That the 26th day of April at 4:30 —o'clock F • M., has been fixed as the date for the meeting of the Board of RaafeanF- 'Equalization —in your City for said year. This meeting should be held in your office as provided by law. I Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, not later than ten days prior to the date of said meeting. Given under my hand this 13th day of February 19 95 County Assessor v McLeod County, Minnesota *Applies only to Cities whose charter provides for a Board of Equalization instead of a Board of Review. 9 -A, E C TO: Mayor & City Council FROM: Mark Schnobrich, Forester DATE: February 27, 1995 RE: Sale of Logs and Limbs at Compost Site Bids have been received for the purchase of logs and limbs currently being store at the Compost Site in Hutchinson. The tree bidders were: Duane Otto $800.00 • Diamond 5 Construction, Inc. $759.00 Randy Anderson $560.00 I recommended approval of the bid for $800 received from Duane Otto. SCity Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recycled Paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 l (612) 587 -2242 Fax (612) 587 -6427 Published in the Hutchinson Leader Thursday, February 7, and Tuesday, February 9, 1995 PUBLICATION NO. 4763 ADVERTISEMENT FOR BIDS Sealed bids will be received until 2:00 p.m. Wednesday, February 15th by the City of Hutchinson at the Parks and Recreation Department at 900 Harrington Street for the purchase of logs and limbs currently being stored at the compost, tree and yard waste site in Hutchinson. No bids will be accepted until the bidder has examined the site with the City Forester, or Compost Site Monitor, and the bidder has received the rules and regulations regarding the proper removal of wood. 0 Dated: February 6, 1995 BID TABULATION CITY OF HUTCHINSON PROJECT f to iJA-Sc. �0 CAS d Vh�S DATE p 1 ✓ e7 BIDDER SURETY AMOUNT DELIVERY 14 -f"ar7 S' 19"9 �g10- e, go D- 8 0 50a 00 9 -d, 9 City of MEMORANDUM February 23, 1995 TO: Lt. Ron Kirchoff FROM: Marilyn J. Swanson, Admin. Secretary SUBJECT: INVESTIGATION FOR NON - INTOXICATING MALT LIQUOR LICENSE GODFATHER'S PIZZA Godfather's Pizza will have a new owner, and Joseph Ronald Morocco has requested a 3.2 beer license for the business. Attached are copies of the application and release form. If possible, I would like to put this request on the February 28, 1995 City Council Agenda. Thanks for your assistance. Encs. n City Center 11I Hassan Street SE Hutchinson, AN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 g // (612) 587 -2975 Fax(612)234 -4240 - Prinied on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 ,FEB w2:,9 5 03 50PM RQCMRI�KiGEh1�NT�.uTcH=pg� To f- 14ia77i35s9 P.2• $350.00 tears a. R=AIL "ON SAI.71:rr !matt at Aftmeocta, iC Couiffr OP . ...... _..!t°L!e!.�_. .. «...I _.._____ clue. .__«......._._II.... � ....._.._.... Tothe-1— .... I ... .. °; . Q '!°'° ...................ot Rhe............. °i .................. at.. ..................................... ................................... ............................... ..........................state of Suanelotat he..blr OPPL ldB_fer a U l 0 11 for the terMrr et..__.._... _.._._.... _ .......« ..............._...__._..... -_. ........... . ........ - _. ..... dye to Mil At leata l CW&P 1QOm- IlMeadaeflas Falb Id4aoa% as the aarxe are dgtmad by lam., far^ WOROUN ptiea "OAF" them eniatm pranrtw in the_ ... _._..�__...�._......._ —._ .. .............. ........._...._...... ,.«.......... « «5sf lSis4ffii9!!. .r. ......... _� .. ... dsnm4bed at letimw, lo+IcO ..._. ........_— ._.._.__...._........ as Whieh slave said• appriearrt,._.^WPAb ...... the bmHaew —....._ ...... .._.. ...... — _..:v. an4 to these a.d seprwaw. ... in" ataae....er faire:", rhat eels .......f tk. vwsfad se.iwe of /aed ...n.i 1harogdor aa.a raputep and 11a.A.........alta# nevi ahs a.AM N!s iieoa+r thst 8ii$.. 7ac,........__ W...... ...- ...._..,pnp.ietor........ef 111e atab2ieharwwi far mhMgh the Upset" was be Mamma V two assrieattas tr drantad. That no rrwna facirwaP e! t11eA �Krr /malt it9menr ham argr etaaerahtp, trm rhele N a part. to maid buetwev of as" appriearri.._.ar say imserat there" Thae.etid appLimsrat._. rrr.ke....Pube APPtlaattea prrreatat and MAJOW td ail the $seas d the 8/a6e of Mispumoto, and the w4bk m and ft(aiallawr of tail .... . Ci .....__- .... apptieobte tha..te, wh0eh w hereby rwade a Para AWW, and her.bbr eld"W. --b sbwr 0 sad dew as Pow$ .........« ............ ..— ............. Ni,. 4 viii now mm"MAZ u mr. M lei .+mruW �...++.«.�........_.�..� seemed approval. Driver's loloome I.D. tsamired for pmrah"&. era ton. pa I- Each applicant further states that —he to not now the holder af. nor hat -Jw made oppiloation for, nur duce _.Jim intend to make application far a Federal Assail D"We ,lpotial sax stamp for the male of intoxioatind 4puor. Dated.._..._. 2L2? 19.. 5 ...�..._......,�.....:a....._.. ......... IAORAnAlA can_ 4roaMd nf-__ ,�_ .fl�tiMwl -- q-6, TOTAL P.03 0 • I' 1 TO: City Administrator, City Council, Mayor FROM: Mark & Cindy Fratzke DATE: February 22, 1995 SUBJECT: Annexation of Northview Court We are requesting that the City Council, at the time of annexation, rezone our property at Northview Court from R -1 to R -5 to accommodate the existing land use and waive all fees associated with this process. We also request that the City Council approve our masonry basement as a storm shelter. We again express our concern that future assessments, roughly $100,000.00, would cause us undo financial hardship and possibly put us out of business. 'I)t C M E M O R A N D U M February 23, 1995 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Discussion on Simonson Lumber Property Acquisition in Regards to the Bluff Street Bridge Reconstruction We have been negotiating with Simonson Lumber for several months regarding the acquisition of 20' of right -of -way for reconstruction of the Bluff Street Bridge. We had come to a verbal agreement a couple of weeks ago on consideration of acquiring the property for $150,000 and demolition costs of the building to be removed. This was based on final approval by Simonson Lumber and the City Council, and the understanding that most of these costs should be covered through State Aid (MSA) funds. Simonson Lumber also was interested in the City owned lot between their property and ShopKo, and additional financial help for reconstructing a building for the showroom just east of the ShopKo building. We have noted that HCDC would work with Simonson's to review potential funding, including the potential use of Tax Increment Funding (TIF). However, we noted that any further actions after those noted in the above paragraph are beyond the scope of our initial agreement, and would require additional review and approval from the City and other agencies. Attached is a letter from City Attorney G. Barry Anderson noting this proposal. As of Thursday morning we have had no formal response, although we hope to receive one before Tuesdays meeting. cc: G. Barry Anderson Dick Lennes - HCDC file: Bluff Street Bridge City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Fax(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427 DAVID S. ARNOLD' STEVEN A. ANDERSON G. BARRY ANDERSON' STEVEN S. HOGE LAURA K. FRETLAND DAVID A. BRUEGGEMANN PAUL D. DOVE" RICHARD G. MCGEE CATHRYN D. REHER GINA M. BRANDT BRETT O. ARNOLD I..LEO ADMITTED IN TEXAS ^NO NEW YORK ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 (612) 567 -7575 FAX IS 12!) S87 -4096 Mr. David Meyers Rinke- Noonan Suite 700 Norwest Center P.O. Box 1497 St. Cloud, Mn. 56302 RESIDENT ATTORNEY G. BARRY ANDERSON February 17, 1995 Re: Simonson Lumber Issues Our File No. 3244 -95079 Dear Dave: OF COUNSEL RAYMOND C. LALLIER JANE VAN VALKENBURG 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 Is 12) 54S -9000 FAX IS 12) 545 1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 369 -2214 FAX (612) 38WSSOG This correspondence will serve as a letter of intent regarding the acquisition by the City of Hutchinson of certain real estate interests held by Simonson's adjacent to the Bluff Street bridge. As you know, this project is a "fast track" construction effort and both parties have worked very hard to put together a deal that works for all concerned. The sealant features of the proposal of the City of Hutchinson are as follows: 1. Simonson's will convey, by Warranty Deed, free and clear of any liens or encumbrances, the eastern most 20 feet of its present site also described generally as the 20 feet adjacent to the existing Bluff Street right -of -way. I do not have the precise legal description but obviously that would be furnished in connection with the final settlement document; 2. The City would pay to Simonson's the sum of One Hundred Fifty Thousand and no /100 Dollars ($150,000.00) for the conveyance of the real estate in question and for the other considerations set forth in the agreement between the parties. This payment is in lieu of any and all obligations otherwise owed by the City of Hutchinson including but not limited to any relocation benefits; CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION N� "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION (/ 0 Mr. David Meyers February 17, 1995 Page 2 3. Simonson's would grant to the City an additional 20 feet for a temporary construction easement, immediately adjacent to the property interests acquired by the City of Hutchinson. This easement would expire without any further action by any party on December 31, 1996; 4. The City would assume the sole cost and responsibility for demolishing the so- called "show room" floor which I understand to be the eastern most wing of the Simonson structure presently located on the property. The City would remove the debris and provide proper fill for the site; 5. The City would agree that no demolition will occur until June 15 and the projected date for demolition will likely be July or August of 1995. Obviously, Simonson's is entitled to notice before demolition and presumably the parties would be in regular contact with each other regarding the schedule. At present, I would propose a 45 day notice period prior to demolition; 6. This proposal is subject to City Council approval. I as unclear, at this juncture, whether or not the City will be arranging for a special meeting or whether this transaction will be approved at the regular City Council meeting. In any event, I need to have your consent to this transaction so that the City can make a decision about how to secure Council approval. This correspondence also acknowledges that the City and Simonson's will need to work together to improve the site because Simonson's will need to add on to their existing structure or make other arrangements for a facility on the site. However, those discussions appear to be still in an embryonic stage and not all of the details have been worked out at this point. If you would please get back to me as soon as possible regarding the consent of your client to the above referenced transaction, I will draft the necessary agreement. Please do not hesitate to contact me with any questions or problems in connection with the foregoing. Mr. David Meyers February 17, 1995 Page 3 Thank you. G 1N82W4 - Ahder9on GBA:lm CC Gary Plotz Ken Merrill Jim Marka 3, P.L.L.P. L 0 0 P, OPEN -HOLD COUNCIL REPORT Tue Feb 28 1995 13:34:18 Page 1 ------------------------------------------------------------ 1989 IMPROV. BDS • AM.NATIONAL BANK PAYING AGENT FEES $260.70 $260.70 1994 IMPRO CONST BRAUN INTERTEC CORP DEC PROF SERV -BIT CORI $300.00 HANSEN GRAVEL 22 YDS PIT RUN GRAVEL $111.43 OSM DEC PROF SERV -BLUFF ST $2,487.93 RUST ENVIRONMENT PROF SERVICES -SW TRUNK $5,036.40 $7,935.76 CAP.IMPRO.FUND BARR ENGINEERING CO PROF SERV OCT -DEC OTTE $1,999.96 $1,999.96 CENTRAL GARAGE BRANDON TIRE CO TIRES $215.01 CARQUEST AUTO PARTS BELTS, HUB, BATTERY, E $223.85 RIVER AUTO REMOVE PS GEAR & RESEA $144.62 •CROW H &L MESABI SNO PLOW BL $434.78 HUTCHINSON WHOLESALE WIRE KIT $37.04 JERRYS TRANSMISSION BLOCK HEATER $64.62 MEIER, DOUG PARKING $2.50 MN DEPT OF REVENUE HAZARDOUS WASTE BASE T $50.00 MODERN MAZDA PARTS $45.48 PLOWMANS TOW $91.93 SHOPKO FILM $34.64 SORENSEN FARM SUPPLY LINKS $10.42 STAR STAR REPAIRED $70.00 TEPLY EQUIPMENT WHEEL $231.97 TOWN & COUNTRY GLASS INSTALL WINDSHIELD $210.02 WELDING SYSTEMS INC CRONATRON $110.20 WIGEN CHEVROLET CO COVER $3.30 ZIEGLER INC END EDGES $164.71 $2,145.09 CITY HALL CONST. MANKATO HOLIDAY "DE- LITES" CHRISTMAS TREE /CAROLER $714.55 $714.55 ORE HALL DS AM.NATIONAL BANK PAYING AGENTS FEES $270.85 11-Al r GENERAL FUND 1995 STATE BICYCLE CONFERENCE REG- J.RODEBERG • ALBINSON REPAIR SURVEY INSTRUME OPEN -HOLD COUNCIL REPORT Tue Feb 28 1995 13:34 :18 $270.85 $80.00 $35.00 Page 2 ALBRIGHTSON, JEAN SKATING EXHIBITION MIL $37.80 ALLEN OFFICE PROD SIGNS $86.00 AMERICAN FIRE SPRINKLER ASSC REGISTRATION- C.STOTTS $65.00 AMOCO OIL CO FUEL $20.52 ANDERSON'S DECORATING CENTER INSTALL CARPET $450.00 BARR ENGINEERING CO PROF SERV DEC $231.63 BECKER ARENA PRODUCTS ALUM SUPPORT POST $244.18 BENNETT OFFICE SUP. SERVICE CONTRACT $48.69 BONESTROO ROSENE ANDERLIK & AS REPORT ICE EQUIPMENT $1,943.25 BRINKMAN STUDIO FILM $237.39 BUSINESSWARE SOLUTIONS CARTRIDGE $64.12 CADENCE RENEWAL $34.95 CAMERA SHOP DEVELOPING $36.34 CASH DRAWER #4 PRIZES & ICECREAM $70.94 INDUSTRIES INC PREMATEX $58.66 •CCP CELLULAR 2000 FEB CELLULAR $416.92 CENTRAL GARAGE JAN REPAIRS $8,548.42 CENTRAL MN FIREMEN'S REGIONAL 1995 DUES $40.00 CHAMPION AUTO GUARDS $21.28 CITY ENGINEERS ASSC OF MINNESO 1995 MEMBERSHIP $40.00 COAST TO COAST SHIPPING $46.90 COUNTRY KITCHEN PRISONER MEALS $10.86 COUNTY TREASURER PARCEL CHANGES $8.75 CRIME PREVENTION RESOURCES VIDEO $94.00 CROW RIVER GLASS GLASS, HINGE HELPER $249.57 CROW RIVER PRESS INC SALES TAX CREDIT $287.35 CROW RIVER VET CLINIC K -9 FOOD $496.74 DEASCHER, TERRY SKATING EXHIB MILEAGE $37.80 DEGROTE, RENAE OVERPAYMENT VOLLEYBALL $2.00 DEPT OF PUBLIC SAFETY -OISM MEMOREX WORKSTATION $270.00 EARL ANDERSON ASSOC STREET PLATES, BRACKET $157.41 EDAM 1995 DUES $125.00 ELECTRO WATCHMAN QUARTERLY CHARGE $479.25 ERICKSON OIL PROD SUPPLIES $15.60 ERICKSON, RICHARD DEPOSIT 6 -16 -95 CONGER $200.00 FAMILY REXALL DRUG PHOTOS, LABELS, ETC $47.11 •FARMERS ELEVATOR ASSN WEIGHING $12.50 FIRE INSTRUCTORS ASSN OF MN AMENDMENTS $13.69 GARTNER REFRIGERATION COMPRESSOR REPAIR $1,628.03 GASSMAN, GERALD FRAME $198.00 GEMPLER'S INC GENERAL SECURITY SERVICES CORP ' GOVT TRAINING SER GREAT PLAINS SUPPLY GRINA, LISA •HAUGEN, MARV HENRYS FOODS INC HENSEN, MARK HILLYARD FLOOR CARE / HUTCHINSON HOME BAKERY INC HRA HUTCH COMM HOSPITAL HUTCH CONVENTION & HUTCH MEDICAL CENTER EYEWEAR, GLOVES, CCTV EQUIPMENT REG- M.HENSEN CEDAR TAPES 3 MEALS TISSUE CODE BOOKS, PLBG HEIDE LINERS ROLLS BOOKS FINAL 1994 RETIREMENT DRUG TEST JAN LODGING TAX M.LATZIG OPEN -HOLD COUNCIL REPORT Tue Feb 28 1995 13:34:18 $66.33 $4,458.09 $60.00 $40.68 $11.16 $19.22 $68.69 $123.68 $96.81 $8.00 $150.56 $112.00 $1,561.83 $15.00 Page 3 HUTCH PLBG & HTG CO FAN BELT $67.50 HUTCH PUBLIC SCHOOLS RENTAL $29.56 HUTCHINSON UTILITIES UTILITIES $15,090.32 HUTCHINSON WHOLESALE SUPPLIES $75.02 INTOXIMETERS INC ALCO SENSOR IV $1,869.07 JENSEN &, NEIL J. CONTRACT PAYMENT $230.00 .JERABEK MACHINE SERV ANGLE IRON $21.73 K MART CASSETTES $58.41 KIRCHOFF, RONALD TAPE $46.50 KUSTOM SIGNALS INC RADAR DASH $62.40 L & P SUPPLY CO SUPPLIES $6.39 LEAGUE OF MN CITIES W.COMP DEDUCTIBLE $949.54 LYNN TOWNSHIP ROAD MTCE $84.00 MARCO BUS.PRODUCTS 2 DICTIONARYS $36.66 MARK I OF NORTH AMERICA CALENDARS $24.22 MCGARVEY COFFEE INC COFFEE $233.65 METRO ATHLETIC SUPPLY GRND BALLS $25.49 MICROWAREHOUSE PARADOX 5.0 $132.95 MIKE'S MOBIL BAIT & TACKLE GUN CLEANER $13.83 MINNCOMM PAGING FEB SERVICE $114.12 MINNE- SEW -TA VAC BAGS, BRUSHES, BELTS $36.21 MN CHAPTER IAAI 1995 DUES $120.00 MN CHIEFS OF POLICE REG- S.MADSON $220.00 MN MUNICIPAL BOARD ORDERLY ANNEXATION -ACO $400.00 MN REC & PARK ASSC COREC VOLLEYBALL REG $111.00 MN SPORTS FEDERATION BERTHS $1,573.00 MN.ASSN.OF CEM.OFFICIALS 1995 DUES $134.00 MPWA 2 REGISTRATIONS - LARSON $160.00 • MUSIC STORE, THE 3 RECORDERS $223.65 NATL FIRE PROTECTION ASSC INSP MANUAL 94 $58.90 NO STATES SUPPLY INC BELTS $17.50 NORTHERN SAFETY CO SAFETY GLASSES $88.33 OBERG, KALLIE PATTERSON, TANIA PLUMBING & HTG DOCTOR PRO COMMUNIQUE QUADE ELECTRIC •QUILL CORP REDMAN BRICK & TILE CO RIDER BENNETT EGAN & ARUNDEL RYAN, SCOTT SCHMELING OIL CO SCHRAMM IMPLEMENT SEVEN WEST WASH & DRY SEWING BASKET SIERRA DIGITAL SMITH, ANDREW SORENSEN FARM SUPPLY STANDARD PRINTING STAR TRIBUNE STARK, LUCILLE STREICHERS TEK MECHANICAL TIFFIN ATHLETIC MATS INC ICE SHOW EXPENSES SKATING EXHIB MILEAGE MEDIA FEB NEWSLETTER DEDICATED CIRCUIT COVERS, SPIRAL BINDING PICNIC TABLE PROF SERVICES - PHYSICAL BASKETBALL KEROSENE UPS RAGS EMBLEMS RECWARE SOFTWARE RENEW YOUTH DANCE ASST BLADES SUPPLIES SUBSCRIPTION RENEWAL SR. TOUR REFUND MAP LIGHT BLK REDUCER FOLDING MATS OPEN -HOLD COUNCIL REPORT Tue Feb 28 1995 13:34:18 $214.39 $37.80 $63.68 $100.00 $99.14 $104.25 $1,597.50 $2,338.57 $540.00 $44.10 $7.00 $20.50 $19.17 $99.00 $20.00 $26.63. $23.16 $124.41 $25.00 $29.29 $19.00 $317.50 Page 4 s----------------------------------- ----------------------------------------- TREADWAY GRAPHICS TRI CO WATER COND TWO WAY COMM INC UNITED BLDG CENTERS UNIVERSITY OF MN VICTORIAN INN VIKING OFFICE PRODUCTS VOSS PLUMBING & HTG W. M. MONTGOMERY WAL -MART WEST PUBLISHING CO YLINIEMI, PAT ZEE MEDICAL SERV INSURANCE FUNDS HUTCH COMM HOSPITAL ORQUOR STORE BENNETT OFFICE SUP. CITY OF HUTCHINSON STICKERS, BOOKMARKS, E $82.75 SOFTENER RENTAL $36.74 WIRE, SWITCH $79.76 LUMBER $19.22 3 REGISTRATIONS $250.00 MEETINGS $116.12 SUPPLIES $96.40 REFUND OF AIR CONDITIO $140.00 PROF SERV -RADIO PROJEC $288.00 PADLOCK $64.87 MN RLS CT ST &FD $20.61 REIMBURSEMENT $7.00 AID SUPPLIES $61.00 $53,430.21 MAMMOGRAM $50.00 $50.00 3 HOLE PUNCH $8.89 LOTTERY SALES $192.00 COLLINS BROTHERS INC COST OF MIX & SOFT DRI $137.16 DRIVERS LICENSE GUIDE CO 1995 ID CHECKING GUIDE $21.95 GRIGGS COOPER & CO LIQ $2,302.06 JOHNSON BROTHERS LIQUOR CO. WINE PUR FEB $3,763.14 K D U Z AD FOR 1995 $1,632.96 . KKJR ADVERTISING $1,632.96 LENNEMAN BEVERAGE DIST. INC CASE DEPOSITS $3,719.75 LOCHER BROS INC BEER PUR FEB $7,072.10 LUNDHOLM, LORI WINDOW CLEANING $42.60 QUALITY WINE & SPIRITS CO. COST OF SALES -BEER $1,803.51 TRIPLE G DISTRIBUTING INC CASE DEPOSITS $9,873.35 $32,202.43 i•iili_ \�51fi7 GENERAL SAFETY EQUIP CORP HUTCHINSON WHOLESALE INK SPOTS SCHMIDT, MIKE STEELE, DAN WATER /SEWER FUND BUSINESSWARE SOLUTIONS CASH DRAWER #4 CELLULAR 2000 CENTRAL GARAGE CROW CHEMICAL CO CURTIN SCIENTIFIC CO LIGHT BULBS SUPPLIES REPORT COVERS TRAVEL EXPENSE MILEAGE ADAPTER POSTAGE FEB CELLULAR JAN REPAIRS CLEANERS SUPPLIES OPEN -HOLD COUNCIL REPORT Tue Feb 28 1995 13:34:18 CURTIS 1000 D.P.C.IND.INC FEED RITE CONTROLS HACH COMPANY HANSEN GRAVEL HARRIS CONTRACTING HENRY & ASSOCIATES HUTCHINSON UTILITIES INDUSTRIAL DOOR CO INC MARCO BUS.PRODUCTS MCNELLY GROUP MPCA •NCL SANIFILL INC SCHRAMM IMPLEMENT WATERPRO $63.40 $137.02 $32.38 $25.00 $32.40 $290.20 $531.94 $1.16 $6.19 $1,295.27 $101.69 $98.02 Page 5 2000 ENVELOPES $114.68 DIXIE $517.53 FERROUS CHLORIDE $422.64 REAGENT SET $31.56 METAL TO LANDFILL $21.75 JAN PREV MTCE $2,050.00 REPAIR CLAMP $110.73 ELECTRIC $501.20 LAB & PARTS $2,503.35 FOLDER MACHINE $681.55 FEB LEASE PAYMENT $5,325.00 REG- M.GRAHAM $300.00 GLOVES, BTLS $107.66 TRASH LOADS FEB 6 -10 $1,538.03 FEB & MARCH RENTAL PYM $1,486.74 GAUGE $48.68 U ZEE MEDICAL SERV AID SUPPLIES $31.98 $17,827.35 WIRE TRANSFER $117,127.10 PAYROLL FUND MN DEPT OF REVENUE WITHHOLDING $5,536.53 • • IMMEDIATE PAY COUNCIL REPORT Tue Feb 28 1995 13:32 :44 Page .1 ------------------------------------------------------ 1994 IMPRO CONST • CITY OF HUTCHINSON ESCROW ACCOUNT $30,550.36 $30,550.36 ENERGY LOAN FD STEPPINGSTONE GALLERY & WORK COMPLETED $6,000.00 $6,000.00 GENERAL FUND DEPT NATURAL RESOURCES DNR REG FEES $2,170.00 US POSTAL SERVICE SR. NEWSLETTER POSTAGE $280.00 $2,450.00 LIQUOR STORE CITY OF HUTCHINSON PAYROLL 2 -17 $5,036.32 ED PHILLIPS & SONS CO. WINE PURCHASE $3,159.80 FRIENDLY BEVERAGE CO CREDITS $249.50 GRIGGS COOPER & CO WINE PURCHASE $12,271.09 •JOHNSON BROTHERS LIQUOR CO. LENNEMAN BEVERAGE DIST. MISC CREDIT $4,294.69 INC CREDITS $4,550.40 LOCHER BROS INC BEER $13,230.70 QUALITY WINE & SPIRITS CO. LIQUOR $4,951.82 TRIPLE G DISTRIBUTING INC CREDITS $13,318.50 $61,062.82 PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EMPLOYEE CONTRIB 2 -11 $655.00 AMERICAN FAMILY INS CO. EMPLOYEE CONTRIB 2 -11 $135.10 GREAT WEST LIFE INS. CO. EMPLOYEE CONTRIB 2 -11 $100.00 H.R.L.A.P.R. EMPLOYEE CONTRIB 2 -11 $147.57 ICMA RETIREMENT TRUST EMPLOYEE CONTRIB 2 -11 $1,662.45 PERA LIFE INS CO. EMPLOYEE CONTRIB 2 -11 $136.50 PERA- D.C.P. EMPLOYER CONTRIB 2 -11 $52.02 PRUDENTIAL EMPLOYEE CONTRIB 2 -11 $155.00 PRUDENTIAL MUTUAL FUNDS EMPLOYEE CONTRIB 2 -11 $318.46 PUBLIC EMPLOYEES EMPLOYER CONTRIB 2 -11 $12,867.86 TEMPLETON INC EMPLOYEE CONTRIB 2 -11 $448.46 WADELL & REED EMPLOYEE CONTRIB 2 -11 $150.00 WITHHOLDING TAX ACCT • EMPLOYER CONTRIB 2 -11 $27,863.06 $44,691.48 $144,754.66 February 27, 1995 Mr. Lynn Mackedanz Acoma Township Chair 24613 Vista Road Hutchinson, MN 55350 Dear Mr. Mackedanz: FOR YOUR INFORMATION In a continuing effort to maintain and improve communications regarding land development, the City of Hutchinson and the four adjacent townships have discussed the idea of establishing an Urban Boundary District. As part of this discussion, each of the four bordering townships was asked to respond to the City's designation of the Urban Boundary District which, in most cases, did not extend as far as the two- mile radius allowed by statute and where notification to the City is currently required. In a further attempt to improve cooperation and to uphold the quality of development activity within the • Urban Boundary District, the City is asking that you, as a township, consider entering into an agreement with the City of Hutchinson, McLeod County and the three other townships that abut the City to form a Joint Planning Board. The function of the Board, if all governmental units agree, would be to serve as the governing body and board of appeals and adjustments galy for the area designated as the Urban Boundary District. The Board, by Minnesota statute, may have all of the powers contained in Sections 462.351 to 462.364 which include the authority for planning, zoning, subdivision regulations, etc. This board, by voting statute, would consist of one member from each of the governmental units, for a total of six (6) members. The members would be appointed from the governing bodies (elected councils and boards) of the City, County and Townships. Meeting dates, times, location, etc. would be determined by the Joint Powers Board at the time it is established. The City of Hutchinson shall provide staff for the preparation and administration of the planning and land use controls unless the City, County and Township agree to an alternate arrangement. The Joint Planning Board, would eliminate the need for applicants to submit their development requests to the McLeod County Planning Commission and the McLeod County Board of Commissioners. All conditional use, variance, rezoning, subdivision, etc. requests could be presented to the Joint Planning Board for consideration and approval or denial. The Joint Planning Board would be making the decision regarding development in the Urban Boundary District that works to maintain our common objectives and goals for this area. City Center I II Hassan Street SE tchinson, MN 55350 -2522 (611) 587 -5151 Far(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN55350 -2464 (612) 587.2142 Fax(612)587 -6427 Mr. Lynn Mackedanz Page 2 • As the Planning Staff, we support the proposal to enter into an agreement and to establish the boundaries of the Urban Boundary District map for a trial period of one year. After that time, the Joint Planning Board could, under its authority, review the map and make revisions they feel are required Enclosed is a copy of the draft of a joint resolution. In addition, a copy of the map of the Urban Boundary District proposed by the City of Hutchinson and which you have previously reviewed has also been enclosed. It is requested that you discuss this matter with your board. If you would like City staff to attend your meeting when this idea is discussed, we would be more than happy to accommodate you. Please contact the following city staff members to make arrangements for us to attend your meeting or if you have any questions or concerns: Jim Marka, Director of Building, Planning and Zoning; (612) 234 -4210 Brenda Ewing, Planning Coordinator; (612) 234 -4239 This matter is to be a break -out session at the Hutchinson Area Chamber of Commerce Intergovernmental Retreat to be held on Monday, March 20, 1995, at the Peace Lutheran Church Peace Center. Also, the Hutchinson Planning Commission will discuss this issue at their regularly scheduled meeting on Tuesday, March 21, 1995, at 5:30 p.m. in the Council Chambers, City Center, 111 Hassan Street Southeast. It is desired that all details regarding the joint powers board and the urban boundary district map will have been addressed and that a final draft of the agreement will be available prior to these meeting dates. A final decision by the City, County and Townships should be made at this time. • Your consideration of this matter is greatly appreciated. Sincerely, HUTCHINSON PLANNING STAFF Enc. cc: Mayor and Council Planning Commission G. Barry Anderson, City Attorney Gina Brandt, Assistant City Attorney City Directors Planning Staff Edwin Homan, McLeod County Planning & Zoning Administrator Joe Culhane, McLeod County Administrator Michael Junge, McLeod County Attorney NOTE: This letter has also been sent to the McLeod County Board of Commissioners, Hutchinson, Hassan Valley and Lynn Townships. • CITY OF HUTCHINSON URBAN BOUNDARY DISTRICT • • LJ JOINT RESOLUTION • OF THE CITY OF HUTCHINSON, THE COUNTY OF McLEOD, THE TOWNSHIP OF ACOMA, THE TOWNSHIP OF HUTCHINSON, THE TOWNSHIP OF HASSAN VALLEY, AND THE TOWNSHIP OF LYNN AS TO THE ESTABLISHMENT OF A JOINT PLANNING BOARD This joint resolution of the City of Hutchinson, the County of McLeod, Acoma Township, Hutchinson Township, Hassan Valley Township and Lynn Township is made and entered into this Day of April, 1995, by the Hutchinson City Council, the McLeod County Board of Commissioners, the Acoma Town Board, the Hutchinson Town Board, the Hassan Valley Town Board, and the Lynn Town Board. WHEREAS, the Minnesota Statutes Section 462.3585 allows for the establishment of a joint planning board; and 2. WHEREAS, the City of Hutchinson, the County of McLeod, the Township of Acoma, the Township of Hutchinson, the Township of Hassan Valley, and the Township of Lynn desire to enter into an agreement allowing for the establishment of a joint planning board; 3. The parties hereto desire to reduce their agreement to writing; NOW THEREFORE BE IT RESOLVED BY THE HUTCHINSON CITY COUNCIL, THE McLEOD COUNTY BOARD OF COMMISSIONERS, THE ACOMA TOWNSHIP BOARD OF • SUPERVISORS, THE HUTCHINSON TOWNSHIP BOARD OF SUPERVISORS, THE HASSA14 VALLEY TOWNSHIP BOARD OF SUPERVISORS, AND THE LYNN TOWNSHIP BOARD OF SUPERVISORS, AS FOLLOWS: Property Involved. The property which is the subject of this joint resolution to establish a joint planning board shall be known as the urban boundary district of the City of Hutchinson and is identified on the attached Urban Boundary District Map. See Attachment A 2. The joint planning board shall have one member from each city, county and town, and the members shall be appointed from the governing bodies of the City, the County, and the Townships. The board shall serve as the governing body and board of appeals and adjustments for purposes of sections 462.351 to 462.364 of the Minnesota Statutes within the urban boundary district. The board shall have all of the powers contained in sections 462.351 to 462.364 and shall have authority to adopt and enforce the uniform fire code promulgated pursuant to section 299F.011. 4. The City of Hutchinson shall provide staff for the preparation and administration of land use controls unless otherwise agreed by the City, the County, and the Townships. 5. This agreement shall be in effect until June 30, 1996. The agreement shall be reviewed in June of 1996, prior to the date of expiration, and may be continued until June 30, 2000, at the discretion of • the City, County, and Townships. • • This resolution adopted by the Hutchinson City Council this day of 1995. By: Marlin Torgerson Mayor of Hutchinson Attest: Gary D. Plotz City Administrator This resolution adopted by the McLeod County Board of Commissioners this 1995. By: Raymond Bayerl Chair Attest: Joseph Culhane County Administrator This resolution adopted by the Town of Acoma Board of Supervisors this 1995. By: Chair, Town Board of Supervisors Attest: Town Clerk This resolution adopted by the Town of Hutchinson Board of Supervisors this 1995. By: Chair, Town Board of Supervisors Attest: Town Clerk This resolution adopted by the Town of Hassan Valley Board of Supervisors this 1995. By: Chair, Town Board of Supervisors Attest: Town Clerk This resolution adopted by the Town of Lynn Board of Supervisors this 1995. • By: Chair, Town Board of Supervisors Attest: Town Clerk day of day of day of day of day of 0 Mr. Lynn Mackedanz Page 2 • As the Planning Staff, we support the proposal to enter into an agreement of the Urban Boundary District map for a trial period of one year. After that dt me StheljointhPlanning yes Board could, under its authority, review the map and make revisions they feel are required Enclosed is a copy of the draft of a joint resolution. In addition, a copy of the map of the Urban Boundary District proposed by the City of Hutchinson and which you have previously reviewed has also been enclosed. It is requested that you discuss this matter with your board. If you would like City staff to attend your meeting when this idea is discussed, we would be more than happy to acco Please contact the following city staff members to make arrangements for us to attend you mmodate you. you have any questions or concerns: r meeting or if Jim Marka, Director of Building, Planning and Zoning; (612) 234 -4210 Brenda Ewing, Planning Coordinator; (612) 234 -4239 This matter is to be a break -out session at the Hutchinson Area Chamber of Commerce Intergovernmental Retreat to be held on Monday, March 20, 1995, at the Peace Lutheran Church Peace Center. Also, the Hutchinson Planning Commission will discuss this issue at their regularly scheduled meeting on Tuesday, March 21, 1995, at 5:30 p.m. in the Council Chambers, City Center, 1 I 1 Hassan Street Southeast. It is desired that all details regarding the joint powers board and the urban boundary district map will have been addressed and that a final draft of the agreement will be available prior to these meeting dates. A final decision by the City, County and Townships should be made at this time. • Your consideration of this matter is greatly appreciated. Sincerely, HUTCHINSON PLANNING STAFF Enc. cc: Mayor and Council Planning Commission G. Barry Anderson, City Attorney Gina Brandt, Assistant City Attorney City Directors Planning Staff Edwin Homan, McLeod County Planning & Zoning Administrator Joe Culhane, McLeod County Administrator Michael Junge, McLeod County Attorney • • r1 U �J CITY COUNCIL WORKSHOP City Center Main Conference Room Tuesday, March 14, 1995 5:15 - 7:15 p.m. SCHEDULE 5:15 p.m. RANDY DEVRIES Director of Wastewater/Water Operations 5:30 p.m. NEIL WEGNER Liquor Store Manager 5:45 p.m. JOHN RODEBERG Director of Engineering 6:00 p.m. KEN MERRILL Director of Finance