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cp09-26-1995 cSUNDAY 1P
MONDAY
TUESD
-24-
-25-
-26-
Noon - Safety Council Meeting
r
at Heritage Center
10:00 a.m. - Employee Safety
Committee Meeting at
1:00 p.m. - Utilities Commissi
n City Center
at Utilities
7:00 p.m. - Informational Mtg.
5:30 p.m. - City Council
re. Future of Arch & 2nd
Meeting at City Center
HUTCHINSON
CITY
7:30 p.m. - Airport Commission
CALENDAR
Mtg. at Airport Lobby
8:00 p.m. - Fire Relief Assn.
Meeting at Fire Station
Week OT
Sept, 24 to Sept. 30
1995
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-27-
-28-
-29-
-30-
10:00 a.m. - Directors Meetin
10:00 a.m. - Open bids at City
CONFERENCE /VACATION
at City Center Staff
Center for HATS Facility
Steve Madson - Sept. 25 -
Conference Room
Fueling System
Oct. 2
Randy DeVries & Dick Nagy -
Sept. 27 -29
5:00 p.m. - Tree Board Mtg.
at Marquette Bank
Conference Room
0
MEMORANDUM
September 22, 1995
To: Mayor & Council
From: Marilyn J. Swanson, Admin. Secretary
l : OX.110i oxen a
Since both Dolf Moon and Gary Henke need to be present at the School Board meeting on
September 26, they would appreciate if items 4 -1) and 9 -H could be considered among the first
• business items on the City Council agenda They will be in attendance at the meeting to answer any
questions you may have regarding their particular items.
Thank you for your cooperation.
E
• AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 26, 1995
1. CALL TO ORDER - 5:30 P.M.
2. INVOCATION - Rev. Brian Brosz, Congregational UCC Church
011111KI196111ma C • • ull►l
MINUTES OF REGULAR MEETING OF SEPTEMBER 12, 1995
Action - Approve as distributed - Approve as amended
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
FINANCIAL/INVESTMENT REPORT - AUGUST 1995
2. PLANNING COMMISSION MINUTES OF AUGUST 15, 1995
3. POLICE COMMISSION MINUTES OF AUGUST 8, 1995
• (b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 10547 - RESOLUTION FOR PURCHASE
(c) DELINQUENT WATER AND SEWER ACCOUNTS
(d) YOUTH SPORTS MISSION STATEMENT
(e) CONDITIONAL USE PERMIT FOR DOUGLAS WINN TO REPLACE EXISTING
GARAGE WITH STRUCTURE THREE FEET FROM PROPERTY LINE WITH
FAVORABLE RECOMMENDATION OF PLANNING COMMISSION OF STAFF
RECOMMENDATIONS (ADOPT RESOLUTION NO. 10549)
(f) CONDITIONAL USE PERMIT FOR KEITH LARSON TO MOVE GARAGE
WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION OF
STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10550)
(g) ANNEXATION OF 11.32 ACRES LOCATED IN SECTION 5, HASSAN VALLEY
TOWNSHIP SUBMITTED BY VIRGIL GOEBEL, GOEBEL FIXTURE
COMPANY WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION OF STAFF RECOMMENDATIONS (FIRST READING OF
ORDINANCE NO. 95 -160 AND SET SECOND READING FOR OCTOBER 10,
1995)
40 1
CITY COUNCIL AGENDA - SEPTEMBER 26, 1995
(h) REZONE "GAP ANNEXATIONS" AND NORTHVIEW COURT FROM R -1
(SINGLE FAMILY RESIDENCE DISTRICT) TO R -2 (MEDIUM DENSITY
RESIDENCE DISTRICT), R -3 (MEDIUM -HIGH DENSITY RESIDENCE
DISTRICT), C -4 (FRINGE COMMERCIAL DISTRICT) AND R -5 (MOBILE
HOME PARK) WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION OF STAFF RECOMMENDATIONS (FIRST READING OF
ORDINANCE AND SET SECOND READING FOR OCTOBER 10, 1995)
(i) FINAL PLAT SUBMITTED BY PATRICIA LINDSAY, KNOWN AS "A AND J
SUBDIVISION," LOCATED IN SECTION 26, ACOMA TOWNSHIP, TWO MILE
RADIUS WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION OF STAFF RECOMMENDATIONS
0) VARIANCE REQUESTED BY RICHARD HAUSLADEN, B & B SPORTS, FOR
REDUCTION OF SIDEYARD SETBACK IN SECTION 30, HUTCHINSON
TOWNSHIP, TWO MILE RADIUS WITH FAVORABLE RECOMMENDATION
OF PLANNING COMMISSION OF STAFF RECOMMENDATIONS
(k) VARIANCE REQUESTED BY KEVIN COMPTON, LITTLE CROW SHOOTING
SPORTS, TO REDUCE SETBACK FOR ON- PREMISE SIGN LOCATED IN
SECTION 30, HUTCHINSON TOWNSHIP, TWO MILE RADIUS WITH
FAVORABLE RECOMMENDATION OF PLANNING COMMISSION OF STAFF
RECOMMENDATIONS
Action - Motion to approve consent agenda
PUBLIC HEARING - 6:00 P.M.
(a) ADAMS STREET NEIGHBORHOOD SMALL CITIES DEVELOPMENT
PROGRAM GRANT APPLICATION
Action - Motion to close hearing - Motion to reject - Motion to approve
(b) LETTING NO. 2, PROJECT NO. 96- 02-- ASSESSMENT ROLL NO. 311
(FIFTH AVENUE SE /ARCH STREET-- SOLITRA/INDUSTRIAL PARK)
Action - Motion to close hearing - Motion to reject - Motion to approve assessment
roll and award contract - Motion to adopt Resolution
NONE
is
i
is
L]
•
r 1
�J
CITY COUNCIL AGENDA - SEPTEMBER 26, 1995
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF CITY PURCHASE OF ELKS LODGE OPTION
AGREEMENT FOR PROPERTY LOCATED ON HWY. 7 WEST (DEFERRED
SEPTEMBER 12, 1995)
Action - Motion to reject - Motion to approve and enter into agreement
9. NEW ESS
(a) CONSIDERATION OF AGREEMENT AND PROPOSED EASEMENT WITH
DOUGLAS AND CAROL DOBRATZ
Action - Motion to reject - Motion to approve and enter into agreement
(b) CONSIDERATION OF ADVERTISING FOR AIRPORT PROPERTY LEASING
Action - Motion to reject - Motion to approve
(c) CONSIDERATION OF AWARDING BID FOR ANTIQUES
Action - Motion to reject - Motion to approve bid
(d) CONSIDERATION OF PROFESSIONAL LIABILITY INSURANCE COVERAGE
FOR ASSISTANT CITY ATTORNEY
Action - Motion to reject - Motion to approve
(e) CONSIDERATION OF AUTHORIZATION TO PROCEED WITH
CONDEMNATION PROCEEDINGS FOR SIMONSON LUMBER PROPERTY
Action - Motion to reject - Motion to approve
(f) CONSIDERATION OF AUTHORIZATION FOR CITY OF HUTCHINSON TO
TRANSFER TRIANGLE PIECE OF PROPERTY TO SIMONSON LUMBER
SUBJECT TO EXECUTION OF DEVELOPMENT AGREEMENT
Action - Motion to reject - Motion to approve - Motion to waive first reading of
Ordinance No. 95 -159 and set second reading for October 10, 1995
(g) CONSIDERATION OF AUTHORIZATION FOR PARKS AND RECREATION
DEPARTMENT TO SUBMIT APPLICATION FOR MIGHTY DUCKS
RENOVATION FUNDS
Action - Motion to reject - Motion to approve and adopt Resolution No. 10548
CITY COUNCIL AGENDA - SEPTEMBER 26, 1995
(h) CONSIDERATION OF HUTCHINSON FIRE DEPARTMENT RELIEF
ASSOCIATION PROPOSAL FOR MONTHLY PENSION INCREASE
Action - Motion to reject - Motion to approve
(a) COMMUNICATIONS
(a) VERIFIED CLAIMS
Action - Motion to approve and authorize payment from appropriate funds
L
1J
4 40
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 12, 1995
The meeting was called to order at 5:30 p.m. by Mayor Torgerson. Present were: Mayor
Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson, and Don
Erickson. Also present: City Administrator Gary D. Plouz City Engineer John Rodeberg,
and City Attorney G. Barry Anderson.
2. In the absence of a pastor, there was no invocation.
I� ►l
The minutes of the regular meeting of August 8, 1995 and August 22, 1995 and bid
openings of August 29, 1995 and September 6, 1995 were approved as distributed.
PRESENTATION FROM MINNESOTA RECREATION PARK ASSOCIATION OF 1995
AWARD OF EXCELLENCE FOR KIWANIS PARK SLIDING HILL SHELTER
Representatives of the Minnesota Recreation Park Awards Committee presented Nan Bames,
Kiwanis representative, with a plaque for their contribution in the Hutchinson "Adopt a Park"
program and presented Director Dolf Moon with a framed poster showing the benefits Marks and
recreation.
4. CONSENT AGENDA
• (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
BUILDING OFFICIAL'S REPORT - AUGUST 1995
LIBRARY BOARD MINUTES OF AUGUST 21, 1995
HUTCHINSON AREA HEALTH CARE MINUTES OF JULY 18, 1995
AND JULY 24, 1995
AIRPORT COMMISSION MINUTES OF AUGUST 28, 1995
PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF AUGUST 3, 1995
(b) RESOLUTIONS AND ORDINANCES
ORDINANCE NO. 95 -158 - AN ORDINANCE OF THE CITY OF
HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE,
DISPOSITION OR TRANSFER OF CERTAIN REAL ESTATE TO 3D
CNC, INC. AND ADOPTING BY REFERENCE, CITY CODE CHAPTER
1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS (LOT SEVEN, BLOCK ONE, FIRST
ADDITION IN HUTCHINSON INDUSTRIAL DISTRICT) (SECOND
READING AND ADOPT)
1
IN
CITY COUNCIL AGENDA - SEPTEMBER 12, 1995
E
2. LETTING NO. 2, PROJECT NO. 96-02, ASSESSMENT ROLL NO. 311
FIFTH AVENUE NE (FORMERLY ARCH STREET)
(SOLITRA/INDUSTRIAL PARK)
RESOLUTION NO. 10536 - RESOLUTION DECLARING COST
TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED
ASSESSMENT, ASSESSMENT ROLL NO. 311, LETTING NO. 2,
PROJECT NO. 96 -02
RESOLUTION NO. 10537 - RESOLUTION FOR HEARING ON
PROPOSED ASSESSMENT, ASSESSMENT ROLL NO. 311, LETTING
NO. 2, PROJECT NO. 96 -02
3. RESOLUTION NO. 10538 - RESOLUTION FOR PURCHASE
4. RESOLUTION NO. 10539 - RESOLUTION SETTING INTEREST RATE
FOR 1995 ADOPTED ASSESSMENT ROLLS
(c) AWARD BID FOR 1996 SMALL BUS
(d) APPOINTMENTS TO BOARDS AND COMMISSIONS
1. PARKS/RECREATION /COMMUNITY ED. ADVISORY BOARD i
• J. P. AUER
• MIKE CANNON
• MIKE SCHALL
2. UTILITIES COMMISSION -- PAUL ACKLAND
3. PLANNING COMMISSION --DAN PROCHNOW
4. POLICE CIVIL SERVICE COMMISSION -- CHERYL DOOLEY
5. TREE BOARD -- JOE NEUBAUER
6. AIRPORT COMMISSION -- JOE DOOLEY AND AL KOENIG
(e) CHANGE ORDER NO. 6 AND ESTIMATE NO. 14 (FINAL) FOR
HUTCHINSON MUNICIPAL AIRPORT IMPROVEMENTS (MATHIOWETZ
CONSTRUCTION COMPANY), LETTING NO. 10, PROJECT NO. 92 -16
(f) ADDITIONAL SERVICES AGREEMENT WITH RUST E &I FOR OTTER
LAKE CROSSING (LETTING NO. 4, PROJECT NO. 94 -04)
(g) GENERAL MUNICIPAL SERVICES AGREEMENT WITH RUST E &I
2 i
0 CITY COUNCIL AGENDA - SEPTEMBER 12, 1995
(h) JOB CLASSIFICATION MODIFICATION FOR GIS COORDINATOR POSITION
TO INFORMATION SERVICES COORDINATOR
(i) APPLICATION FOR PEDDLEWSOLICITOR LICENSE FOR W, V.S.
MARKETING, INC.
The motion to approve the consent agenda was made by Council Member Peterson,
seconded by Council Member Erickson and unanimously carried.
PUBLIC HEARING - 6:00 P.M.
NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF PETITION FOR TRAFFIC CONTROL ON CALIFORNIA
STREET
Police Chief Madson reported a survey of vehicles utilizing California Street was
conducted over the weekend, and 18 vehicles were stopped. He stated the high
volume of traffic creates safety issues, but the Chief did not consider it a severe
problem. It was suggested that a neighborhood meeting be held to try to resolve
some of the problems. Then a report will be presented to the City Council at the
second meeting in October.
(a) DISCUSSION OF ELKS LODGE PROPERTY LOCATED ON HWY. 7 WEST
(DEFERRED AUGUST 22, 1995)
City Administrator Plotz presented background information on the issue and
reported on a meeting held with the Elks' representatives. He stated they consider
$60,000 a reasonable price for the property, and they offered a commitment of
$7,500 donation to the City for the park department fund to be paid over a three
year period of $2,500 a year.
The City Attorney will prepare the necessary documents for the September 26, 1995
Council meeting.
WEENRI_--,
(a) CONSIDERATION OF SETTING PUBLIC HEARING DATE OF SEPTEMBER
26, 1995 FOR ADAMS STREET NEIGHBORHOOD SMALL CITIES
DEVELOPMENT PROGRAM GRANT APPLICATION
Following discussion, Council Member Erickson moved to approve and set a public
0
CITY COUNCIL AGENDA - SEPTEMBER 12, 1995
L J
hearing for September 26, 1995 at 6:00 p.m. and to adopt Resolutions No. 10540 and
No. 10546. Motion seconded by Council Member Mlinar and unanimously carried.
(b) DISCUSSION OF CONCEPTUAL PLAN PRESENTED BY WORD OF LIFE
OUTREACH CENTER TO CONSTRUCT CHURCH AND SCHOOL IN C -4
DISTRICT (1200 BLOCK OF BOSTON STREET SW)
Rev. Jim Hall from the Word of Life Outreach Center presented drawings of the
conceptual plan for the proposed church and school they wish to construct.
City Attorney Anderson expressed concern about the use of the site and stated that
the school facility would require a conditional use permit to comply with the City's
zoning ordinance requirements. He also noted that the presentation to the City
Council was on an advisory basis and would require a recommendation from the
Planning Commission. No action was taken.
(c) CONSIDERATION OF SETTING PRELIMINARY 1996 TAX LEVY
Finance Director Kenneth B. Merrill presented a detailed report on the preliminary
1996 tax levy and recommended to set the levy at $2,455,176.00 (after HACA
deduction).
Following discussion, Council Member Craig moved to accept the tax levy as
presented and to adopt Resolution No. 10544. Motion seconded by Council Member
Erickson and unanimously carried.
(d) CONSIDERATION OF SETTING HEARING DATE FOR TRUTH IN TAXATION
Following discussion, Council Member Mlinar moved to set the public hearing for
December 4, 1995 at 5:00 p.m. and to adopt Resolution No. 10545, seconded by
Council Member Peterson and unanimously carried.
(e) CONSIDERATION OF REASSESSMENT AGREEMENTS FOR HELLANDS
8TH ADDITION, LOTS 2 & 3, BLOCK 1
It was reported that Mr. W. A. (Bill) Helland purchased the two above referenced
delinquent lots which were previously owned by his sons. Mr. Helland requested
consideration of a reduction in assessment if he agreed to pay all assessments on one
lot immediately and the other lot next year. He intended to construct multiple
housing on the site in the near future.
Following discussion of City policy , the motion to defer to the October 10, 1995
Council meeting to allow the City Attorney time to do research on the issue was
made by Council Member Mlinar, seconded by Council Member Peterson and
unanimously carried.
(f) CONSIDERATION OF ASSESSMENT ANNULMENT (720 CALIFORNIA
STREET)
4 0
0 CITY COUNCIL AGENDA - SEPTEMBER l2, 1995
Engineer Rodeberg explained that an outstanding assessment in the mount of $413.91
was overlooked on an assessment search report for property located at 720 California
Street. Attorney Dan Prochnow has requested that the assessment amount be
annulled.
Following discussion, the motion to annul the $413.91 assessment missed on the
assessment search was made by Council Member Peterson, seconded by Council
Member Erickson and unanimously carried.
(g) CONSIDERATION OF SIDEWALK MAINTENANCE ON SUNSET STREET
It was the recommendation of the City Engineer and the Parks/Recreation Director
that the City complete the snow removal of the two block stretch on Sunset Street
between South Grade Road (Recreation Center) and Cleveland Avenue SW (Century
Court/Augusta Homes).
Following discussion, the motion was made by Council Member Peterson to approve
the sidewalk maintenance out of City funds for sidewalk cleaning purposes and to
reserve the right for the City to change the policy at some future date. Motion
seconded by Council Member Erickson and unanimously carried.
Council Member Craig moved to direct City staff to develop a maintenance plan for
City sidewalks, seconded by Council Member Peterson and unanimously carried.
(h) CONSIDERATION OF REVISED ASSESSMENT ROLLS NO. 300, 301 & 302
Engineer Rodeberg reported that for several reasons the assessed work was not
performed, and the cost was removed from the assessment rolls. He recommended
that the revised assessment rolls No. 300, 301 and 302 be approved.
Following discussion, the motion to approve the revised assessment rolls No. 300,
301 and 302 and to adopt Resolutions No. 10541, No. 10542 & No. 10543 was made
by Council Member Erickson, seconded by Council Member Mlinar and unanimously
carried.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM POLICE CHIEF
Police Chief Steve Madson reported that by utilizing the mezzanine area in the Crow
River Arts building, it would eliminate the need for a 750 square foot addition to the
police station. In lieu of the building expansion, it was his recommendation to do
a remodeling project, with the funding to come out of the 1996 capital project
budget. Chief Madson requested authorization to obtain estimated costs and
proposed drawings.
Following discussion, Council Member Craig moved to authorize the Police Chief
to proceed with specifications and drawings for the remodeling project, seconded by
0 5
CITY COUNCIL AGENDA - SEPTEMBER 12, 1995
Council Member Mlinar and unanimously carried.
(b) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz reported that HCDC Director Dick Lennes had sent a letter
regarding the clean-up of weeds on Arch Street. He also commented on the County
Solid Waste Management Board meeting held on September 11, 1995.
Since the Minnesota Pollution Control had funds left over from the 1995 -96
allocations, the City is considering reapplying for a composting grant for the City or
jointly with the County. Mr. Plotz stated the new guidelines will be available soon.
(c) COMMUNICATIONS FROM HCDC EXECUTIVE DIRECTOR
Director Dick Lennes presented an update report on the Solitra building. The steel
structure is designed for two future additions. He stated the company plans to be
begin production by November with 15 employees. The employment base will
grow to 150 within the next two years and eventually reach 200 to 300 employees.
(d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Engineer Rodeberg noted that the County and MN/DOT held a meeting to discuss
the proposed bypass and an extension of Arch Street. He stated the City would
work with the two governmental entities on these issues.
The City Engineer reported he was working with the Farmers Elevator and MN/DOT
regarding a stop sign at Second Avenue and Adams Street (T.H. 22).
Mention was made that there will be a meeting at the new HATS facility on October
26, 1995, and this date is being recommended for an open house.
(e) COMMUNICATIONS FROM FINANCE DIRECTOR
Finance Director Kenneth B. Merrill inquired about setting up a City Council budget
workshop date in October to review the proposed 1996 budget.
Council Member Mlinar moved to hold a special workshop meeting on October 10,
1995 at 4:00 p.m. to review the 1996 budget, seconded by Council Member Erickson
and unanimously carried.
(a) VERIFIED CLAIMS
The motion to approve the claims and to authorize payment from appropriate funds
was made by Council Member Erickson, seconded by Council Member Peterson and
unanimously carried.
0
CITY COUNCIL AGENDA - SEPTEMBER 12, 1995
.►
There being no further business, the meeting adjourned at 8:15 p.m.
S
0
lJ
AUGUST 1995
CITY OF HUTCHINSON FINANCIAL STATEMENTS
AUGUST 199
1995
REVENUE REPORT - GENERAL
AUGUST
YEAR TO
ADOPTED
BALANCE
PERCENTAG
*AXES
ACTUAL
DATE ACTUAL
BUDGET
REMAINING
USED
0.00
707,681.23
1,402,619.00
694,937.77
50.45%
LICENSES
559.20
16,659.20
22,650.00
5,990.80
73.55%
PERMITS AND FEES
15,275.76
125,522.62
173,000.00
47,477.38
72.56%
INTERGOVERNMENT REVENUE
0.00
1,066,108.85
2,271,899.00
1,205,790.15
46.93%
CHARGES FOR SERVICES
53,857.02
469,885.70
1,032,279.00
562,393.30
45.52%
FINES & FORFEITS
4,762.38
37,587.77
66,000.00
28,412.23
56.95%
INTEREST
21,279.75
108,218.53
50,000.00
(58,218.53)
21644%
SURCHARGES - BLDG PERMITS
687.12
2,253.09
1,000.00
(1,253.09)
225.31%
CONTRIBUTIONS FROM OTHER FUND
0.00
110,002.50
627,500.00
517,497.50
17.53%
REIMBURSEMENTS
1,075.61
10,572.16
24,100.00
13,527.84
43.87%
SALES
0.00
1,100.00
15,800.00
14,700.00
6.96%
TOTAL
97,496.84
2,655,591.65
5,686,847.00
3,031,255.35
46.7%
EXPENSE REPORT
GENERALFUND
MAYOR & COUNCIL
5,694.40
32,869.11
46,785.00
13,915.89
70.3%
CITY ADMINISTRATOR
13,653.80
114,067.54
168,356.00
54,288.46
67.8%
ELECTIONS
40.60
1,362.32
4,875.00
3,512.68
27.9%
FINANCE
36,206.80
197,702.47
284,467.00
86,764.53
69.5%
MOTOR VEHICE
7,763.10
64,271.08
90,161.00
25,889.92
71.3%
ASSESSING
0.00
0.00
25,500.00
25,500.00
0.0%
LEGAL
7,707.60
58,649.40
86,600.00
27,950.60
67.7%
PLANNING
6,092.00
62,084.48
93,881.00
31,796.52
66.1%
POLICE DEPARTMENT
130,639.90
1,131,698.76
1,368,993.00
237,294.24
82.7%
,gjECHOOL LIAISON OFFICER
3,782.30
51,770.51
40,650.00
(11,120.51)
127.4%
ERGENCY MANAGEMENT
14.90
1,166.14
400.00
(766.14)
291.5%
AFETY COUNCIL
0.00
0.00
250.00
250.00
0.0%
FIRE DEPARTMENT
40,391.00
93,040.97
161,237.00
68,196.03
57.7%
FIRE MARSHAL
1,786.50
14,657.67
21,163.00
6,505.33
69.3%
PROTECTIVE INSPECTIONS
10,123.70
86,866.34
124,018.00
37,151.66
70.0%
ENGINEERING
26,498.70
247,226.20
320,443.00
73,216.80
77.2%
STREETS & ALLEYS
36,550.10
295,806.08
486,401.00
190,594.92
60.8%
STREET MAINTENANCE A/C
5,187.20
48,860.28
84,000.00
35,139.72
58.2%
CITY HALL
8,197.60
56,406.73
75,964.00
19,557.27
74.3%
PARK/REC ADMIN.
10,488.80
88,311.43
126,860.00
38,548.57
69.6%
RECREATION
28,651.60
172,362.08
219,903.00
47,540.92
78.4%
SENIOR CITIZENS CENTER
5,146.70
66,787.22
80,241.00
13,453.78
83.2%
CIVIC ARENA
5,298.10
104,592.80
153,494.00
48,901.20
68.1%
PARK DEPARTMENT
68,638.90
429,057.52
547,070.00
118,012.48
78.4%
RECREATION BUILDING & POOL
9,573.80
63,837.30
76,958.00
13,120.70
83.0%
LIBRARY
2,379.90
67,371.04
93,772.00
26,400.96
71.8%
CEMETERY
5,079.60
36,711.17
73,894.00
37,182.83
49.7%
DEBT SERVICE
1,630.00
24,494.90
24,984.00
489.10
98.0%
AIRPORT
14,431.70
55,718.23
79,215.00
23,496.77
70.3%
TRANSIT
12,624.90
80,011.90
172,668.00
92,656.10
46.3%
COMMUNITY DEVELOPMENT
6,152.60
59,521.38
70,785.00
11,263.62
84.1%
UNALLOCATED
25,175.20
220,745.16
482,859.00
262,113.84
45.7%
TOTAL
535,602.00
4,028,028.21
5,686,847.00
1,658,818.79
23.36
9,249.40
C
4 -/4 � <1l
AUGUST 1995
CITY OF HUTCHINSON FINANCIAL REPORT - 1995
AUGUST 1
ENTERPRISE FUNDS
REFUSE
WATER
51,166.75
REVENUE REPORT - LIQUOR FUND
AUGUST
YEAR TO
ADOPTED
BALANCEPERCENT
52,332.38
518,862.13
ACTUAL
DATE ACTUAL
BUDGET
REMAINING
USE&
LIQUOR SALES
WINE SALES
57,829.76
430,324.29
570,000.00
139,675.71
75.5%
BEER SALES
18,082.15
113,608.86
127,481.79
748,937.82
172,000.00
945,000.00
44,518.21
74.1%
BEER DEPOSIT
(127.28)
(274.76)
0.00
196,062.18
274.76
79.3%
0.0%
MISC. SALES
LOTTERY SALES
10,722.10
64,076.28
63,000.00
(1,076.28)
101.7%
REFUNDS & REIMBURSEMENTS
(942.00)
2,969.80
4,000.00
1,030.20
74.2%
CASH DISCOUNTS
INTEREST
(1,365.48)
(815.46)
(9,854.20)
0.00
(1,500.00)
815.46
8,354.20
0.0%
656.9%
529.04
3,520.86
2,000.00
(1,520.86)
176.0%
TOTAL
198,337.15
1,366,366.42
1,754,500.00
388,133.58
77.9%
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
REPAIR & MAINTENANCE
13,261.25
112,354.34
116,858.00
4,503.66
96.1%
CONSULTING
1,674.67
6,038.49
8,651.76
19,600.84
5,750.00
2,000.00
(2,901.76)
150.5%
OTHER SERVICE & CHARGES
37,766.36
52,700.00
(17,600.84)
14,933.64
980.0%
71.7%
DEPRECIATION
DEBT SERVICE
0.00
19,200.00
19,200.00
0.0%
TRANSFERS
34,790.00
34,790.00
0.00
100.0%
COST OF SALES
128,203.41
0.00
1,085,485.69
130,000.00
1,348,700.00
130,000.00
263,214.31
0.0%
80.5%
MISCELLANEOUS
CAPITAL OUTLAY
712.50
7,100.00
6,387.50
10.0%
120.00
5,000.00
4,880.00
0.0%
TOTAL
149,177.82
1,299,481.49
1,722,098.00
422,616.51
75.5%
REVENUE REPORT -WATER
•
SEWER/FUND
SCORE
LICENSES
0.00
0.00
132,300.00
132,300.00
0.0%
WATER SALES
WATER TREATMENT SURCHARGE
0.00
54,317.83
500.00
411,490.55
580,000.00
168,509.45
70.9%
WATER METER
1,703.05
1,622.85
2,736.55
6,971.85
0.00
16,000.00
9,028.15
43.6%
REFUSE SERVICES
REFUSE SURCHARGE
43,581.20
289,537.10
440,000.00
150,462.90
65.8%
RECYCLE BAGS
4,894.75
32,664.32
49,000.00
16,335.68
66.7%
REFUSE STICKER SALES
7.00
250.00
323.00
896.00
500.00
177.00
0.0%
REFUSE RECYCLING
(6,060.00)
(36,352.39)
950.00
0.00
COMPOST CREDIT
(1,047.03)
(5,625.46)
(7,000.00)
COMPOST & RECYCLE SALES
102.50
1,026.00
SEWER SERVICES
PENALTY CHARGES
134,157.24
1,225,610.68
1,775,000.00
549,389.32
69.0%
INTEREST EARNED
919.53
13,572.22
10,038.71
34,900.76
15,000.00
125,000.00
4,961.29
66.9%
LOAN REPAYMENT
823.52
48,088.94
0.00
90,09924
(48,088.94)
27.9%
REFUNDS & REIMBURSEMENTS
OTHER
437.50
3,479.29
3,000.00
(479.29)
116.0%
CONNECTION CHARGES
346.00
15,203.84
2,000.00
(13,203.84)
760.2%
TOTAL
249,628.16
0.00
2,041,489.74
3,131,750.00
0.00
1,059,490.96
12.87
EXPENSE REPORT- WATER
SEWER/FUND
REFUSE
WATER
51,166.75
304,069.26
405,936.00
101,866.74
74.9%
SEWER
52,332.38
518,862.13
1,008,639.00
489,776.87
51.4%
85,196.89
1,190,314.96
2,463,779.00
1,273,464.04
48.3% •
TOTAL
188,698.02
2,013,246.35
3,878,354.00
1,865,107.65
51.9%
x-14(1 )
T
• 26- Sep -95
Institution
Description
TREAS BONDS
644136
TREAS BONDS
644137
Smith Barney
CMO 80AP9
Smith Barney
GNMA 865M7
Smith Barney
313400 S H 7
Smith Barney
313400 -y6 -4
Marquette
30,020,176.00
Firstate
371
Firstate
411235399
0irstate
411235381
Smith Bamey
28
Smith Barney
28
Firstate
63
Firstate
189
Firstate
217
Firstate
245
*CMO purchase anticapted payback is 4.332 years with a yield of 7.328%
This instrument receives payments monthly and depending on speed of payment of
mortgagages the yield could increase or decrease
*` A GNMA with fixed maturity but has a call date of 8112/97
* ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0 %)
&1) CMO has been repaid in full 6/7/95
Amount
373, 500.00
307,312.50
(1)
128,077.78
300,071.92
501,002.05
500,000.00
600,000.00
300,000.00
200,000.00
2,632,817.84
842,710.61
400,000.00
500,000.00
400,000.00
400, 000.00
$8,385,492.70
,�{ -A. (1)
CITY OF HUTCHINSON
CERTIFICATES OF
DEPOSIT
September 1995
Date
Date
Interest
Of
Of
Rate
Purchase
--- - - --
Maturity
7.18%
--
12112/91
--- ---------
2/15/2001
7.13%
12/12191
10/15/98
7.380%
2/15/93
5/1/2018
7.363%
2/15193
8/10/2002
5.00%
12/30/93
03/10/00
8.19%
12/19/94
12/16/97
6.30%
12/15/94
12/14/95
6.65%
05/11/95
05/16/96
6.05%
06/15/95
12/14/95
6.00%
06/15/95
10/11/95
5.74%
08110/95
08110/95
5.74%
08/10/95
08/10/95
5.50%
08/10/95
10/12/95
5.75%
08/10/95
02/15/96
5.75%
08/10/95
03/14/96
5.75%
08 /10 /95
04/11/96
*CMO purchase anticapted payback is 4.332 years with a yield of 7.328%
This instrument receives payments monthly and depending on speed of payment of
mortgagages the yield could increase or decrease
*` A GNMA with fixed maturity but has a call date of 8112/97
* ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0 %)
&1) CMO has been repaid in full 6/7/95
Amount
373, 500.00
307,312.50
(1)
128,077.78
300,071.92
501,002.05
500,000.00
600,000.00
300,000.00
200,000.00
2,632,817.84
842,710.61
400,000.00
500,000.00
400,000.00
400, 000.00
$8,385,492.70
,�{ -A. (1)
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, August 15, 1995
. 1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following
members present: Craig Lenz, Glenn MateJka, Bill Arndt, Roger Gilmer and Chairman
Wood. Members absent: Bill Craig and Clint Gruett. Also present: Brenda Ewing, Planning
Coordinator, Jim Marka Building Official, and G. Barry Anderson City Attorney.
2. CONSIDERATION OF MINUTES OF REGULAR MEETING DATED JULY 18. 1995
Mr. Matejka made a motion to approve the minutes dated July 18, 1995, seconded by Mr.
Arndt the motion carried unanimously.
3. PUBLIC HEARINGS
a) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT FOR
CONSTRUCTION OF APARTMENT BUILDINGS ON NORTH HIGH DR. W.
REQUESTED BY RALPH SCHMITZ
Brenda Ewing explained Mr. Schmitz has withdrawn the item for consideration by
Planning Commission.
b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ROBERT
GEHLEN TO CONSTRUCT A 50' X 48' POLE FRAME ADDITION ONTO
EXISTING BUILDING LOCATED AT 1110 HWY 7 E.
Chairman Wood opened the hearing at 5:33 p.m. with the reading of publication
#4847 as published in the Hutchinson Leader on Thursday, August 3, 1995. The
request is for the purpose of considering a conditional use permit requested by
Robert Gehlen to construct a 50' x 48' pole frame addition onto existing building
located at 1110 Hwy. 7 E.
Jim Marka explained the request for the pole type construction due to the
construction of the present building. He also commented on the activity in process
for soil corrections. Jim commented on the staff recommendations requiring
submittal of a detailed site plan that identifies the existing and proposed grades,
existing and proposed curb cuts, hard surfaced parking lot layout/handicapped
parking and finished floor elevation of the proposed pole structure addition and the
parking lot being hard surfaced in three years of approval of the conditional use
permit. Prior to hard surfacing review storm drainage with the City Engineer, a
catch basin may be required. Portable signs are not permitted without City Council
approval. Provide landscaping screening between residential south property line
and commercial and provide tree planting to soften the Hwy. 7 E. frontage and
Garden Rd.
Mr. Gehlen commented on the parking lot and staging of the hard surfacing with red
rock for 3 years. He explained the existing building is on a floating slab which
necessitates a pole building addition for the footings. Discussion followed on the
exterior and interior of the building.
Chairman Wood read into the record a letter from Ms. Rachel Christensen, 814
Lindy Lane, regarding her concerns with the appearance and type of building.
Mr. Gehlen stated planting will begin this fall and the building will be two tone and
aesthetically pleasing. He commented he will use the existing reader board sign.
Mr. Lenz made a motion to close the hearing, seconded by Mr. Matejka the hearing
closed at 5:42 p.m. Mr. Lenz made a motion to recommend approval of the request
with staff recommendations. Seconded by Mr. Matekja the motion carried
unanimously.
# -A C4
HUTCHINSON PLANNING COMMISSION MINUTES
AUGUST 15. 1995
C) CONSIDERATION OF LOT SPLIT AND CONDITIONAL USE PERMIT
REQUESTED BY JAMES REID AND NORMAN SCHWANKE FOR
CONSTRUCTION OF 30' X 40' PAINTED STEEL POLE BARN STORAGE
BUILDING WHICH IS AN ACCESSORY STRUCTURE GREATER THAN 1,000 SQ. •
FT. LOCATED AT 1480 HWY 7 W.
Chairman Wood opened the hearing at 5:43 p.m. with the reading of publication
#4848 as published in the Hutchinson Leader on Thursday, August 3, 1995. The
request is for the purpose of considering a conditional use permit requested by Mr.
Norman Schwanke for construction of a 30' x 40' painted steel pole barn storage
building and a request by Mr. Jim Reid for a lot split located at 1480 Hwy. 7 W.
Mr. Marka commented on the request noting Mr. Schwanke has withdrawn the
conditional use request for a storage building. The Planning Commission will be
acting on the lot split requested by Mr. Reid only. Mr. Marka stated that Mr. Reid
is working with the City, DNR and County on this issue and he commented on staff
recommendations including providing a completed site plan.
Discussion followed on highway access and on the dedication of easements. There
was also discussion on elevations on the property and delineation of wetlands.
Mr. Reid stated the wetlands are to be verified next week and he will grant an
easement for city sewer and water.
Mr. Matejka moved to close the hearing, seconded by Mr. Lenz the hearing closed
at 5:54 p.m. Mr. Matejka made a motion to recommend approval of the request
with staff recommendations. Seconded by Mr. Lenz the motion carried
unanimously.
d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ALVIN
HANSEN TO REPLACE EXISTING NON - CONFORMING GARAGE WITH A 36' X
28' GARAGE TO BE LOCATED 3' FROM PROPERTY LINE LOCATED AT 986
HASSAN ST. S.E.
Chairman Wood opened the hearing at 5:55 p.m. with the reading of publication
#4849 as published in the Hutchinson Leader on Thursday, August 3, 1995. The
request is for the purpose of considering a conditional use permit as requested by
Mr. Alvin Hansen to replace existing non - conforming garage with a 36'x28' garage
to be located 3' from property line located at 986 Hassan st. S.E.
Jim Marka commented on the request and staff recommendation addressing the
square footage of the garage, height, drainage and moving of gas and electric at
homeowner's expense.
Mr. Hansen stated he will not use the garage as a home occupation.
Discussion followed on replacing the garage 3' from the property line. Mr. Hansen
explained the placement of the driveway next to the property line. He also stated
the "mean" height of the garage will be 13.5'
Mr. Matejka moved to close the hearing, seconded by Mr. Amdt the hearing closed
at 6:00 p.m. Mr. Matejka made a motion to recommend approval of the request
subject to staff recommendations. Seconded by Mr. Lenz the motion carried
unanimously.
e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAN
THOSTENSON TO PLACE A 1979 SCHULZ MOBILE HOME AT448 CALIFORNIA
STREET, LOT 203 COUNTRY CLUB TERRACE
Chairman Wood opened the hearing at 6:01 p.m. with the reading of publication
#4851 as published in the Hutchinson Leader on Thursday, August 3, 1995. The
request is for the purpose of considering a conditional use permit requested by Mr.
Dan Thostenson to place a 1979 Schulz mobile home on Lot 203, Country Club
Terrace, 440 California St.
HUTCHINSON PLANNING COMMISSION MINUTES
AUGUST 15, 1995
Jim Marka stated all the code items have been addressed and staff recommends
approval. He commented on the communication problems that arise with
• management of the mobile home parks. Planning Commission directed the City
Attorney to contact mobile home park owners of zoning ordinance requirements.
Mr. Lenz made a motion to close the hearing, seconded by Mr. Arndt the hearing
closed at 6:06 p.m. Mr. Lenz made a motion the recommend approval of the
request subject to staff recommendations. Seconded by Mr. Gilmer the motion
carried unanimously.
f) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CORRINE
WEDDELL TO PLACE A MOBILE HOME MORE THAN 15 YEARS OLD AT 448
CALIFORNIA STREET, LOT 175, COUNTRY CLUB TERRACE
Chairman Wood opened the hearing at 6:07 p.m. with the reading of publication
#4852 as published in the Hutchinson Leader on Thursday, August 3, 1995. The
request is for the purpose of considering a conditional use permit requested by Ms.
Corrine Weddell to place a mobile home more than 15 years old at 448 California
St., Lot 175, Country Club Terrace.
Jim Marka commented on the life safety issues according to the Zoning Ordinance
and will verify compliance prior to issuance of gas meter and building permit.
Mr. Lenz moved to close the hearing, seconded by Mr. Gilmer the hearing closed
at 6:09 p.m. Mr. Lenz made a motion to recommend approval of the request subject
to staff recommendations. Seconded by Mr. Gilmer the motion carried
unanimously.
g) CONSIDERATION OF UPDATE OF COMPREHENSIVE PLAN
Chairman Wood reopened the hearing at 7:45 p.m. with the reading of publication
#4827 as published in the Hutchinson Leader on Thursday, June 8, 1995. The
request is for considering updates to 3 sections of the Comprehensive Land Use
plan.
Brenda Ewing commented on the proposed language and future updates of the
plan. Mr. Matejka questioned a portion of the language on page 3 as being
negative.
Jim Marka stated this Comprehensive Plan possibly has too much text and staff is
beginning anew approach to revising the plan by following the City quadrants as
a break down and by using more mapping and less text. The planning staff believes
this type of Comprehensive Land Use Plan would be more functional for the public.
Mr. Matejka commented on the section of the plan which contained many questions
and suggested they be changed to statements.
Mr. Lenz moved to close the hearing, seconded by Mr. Matejka the hearing closed
at 8:00 p.m. Mr. Lenz moved to approve the Comprehensive Plan as before the
Planning Commission subject to the changes noted in the discussion. Seconded
by Mr. Matejka the motion carried unanimously.
•
a) CONTINUATION OF VARIANCE REQUESTED BY GREFE CONSTRUCTION FOR
PLACEMENT OF SIGN IN HUTCHINSON TWP. (2 MILE RADIUS)
Ms. Ewing stated the information requested by city staff has been provided and the
staff recommends approval of the request.
• Mr. MateJka made a motion to send approval of the request to the County,
seconded by Mr. Lenz the motion carried unanimously.
HUTCHINSON PLANNING COMMISSION MINUTES
AUGUST 15, 1995
5.
b) CONSIDERATION TO MOVE AF
184 - 4TH AVE. N.W. F
COUNCIL
Jim Marka explained the request and the history of the request. Mr. Rettke
commented on the use of the property as a decorating business. He explained the
proposal to move the old carwash building located behind Taco John's. Mr. Rettke
stated the building would be repainted, the rusted steel replaced and block placed
around the bottom of the building. He also stated the property is landscaped with
trees and the proposal at this time would be only to move the 32'x 40' building and
not construct an addition. The parking and off loading issues have been addressed
and the main use will be for interior decorating. Discussion followed on the Hwy.
7 corridor and the transitional land area. There was also discussion on the percent
of coverage on the lot which would not be a problem with the 32'x40' request.
Mr. Rettke stated there minimal truck traffic to the business.
City Attorney G. Barry Anderson commented on the non - precise plans for the Hwy.
7 corridor that may deny use of the property. He stated there could be a concern
with the number otYsemi trucks in the area and the property owner could be required
to provide adequate documentation of the number of semi's off loading on the
property. The conditional use permit may specify the number of trucks. Mr.
Anderson stated he is uncomfortable with denial on speculation of Hwy. 7 W.
development.
Mr. Matejka made a motion to reverse the previous denial and recommend approval
of the request to move a 38' x 40' building subject to staff recommendation and
limiting the semi truck traffic to 10 trucks per year. Seconded by Mr. Gilmer the
motion carried unanimously.
NEW BUSINESS
a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JEFF •
GOLDSMITH, HUTCHINSON TWP., TO CONSTRUCT A 199' RADIO TOWER
LOCATED ON HWY 7 E. (2 MILE RADIUS)
Ms. Ewing commented on the request and staff recommendation.
Mr. Quentin Krengel, Hutchinson, commented on the radio station which is certified
and funded by public broadcasting. He explained the tower is actually 180' and
does not require lighting based on height. Mr. Krengel stated the FCC permit has
been applied for and is a 3 month process. Ms. Ewing stated the City Engineer has
reviewed the Airport Zoning Ordinance and the proposed tower is in compliance
with the ordinance.
Mr. Lenz made a motion to approve the request contingent on approval by the City
Engineer and Police Chief. Seconded by Mr. Matejka the motion carried
unanimously.
b) CONSIDERATION OF SKETCH PLAN REQUESTED BY FABIAN BUSS, ACOMA
TWP. (2 MILE RADIUS)
Brenda Ewing explained the one lot subdivision proposed and the staff has no
recommendation since the sketch plan in beyond the proposed urban boundary
district.
Mr. Lenz moved no recommendation, seconded by Mr. Arndt the motion carried
unanimously.
C) DISCUSSION OF WORD OF LIFE OUTREACH CENTER CONCEPTUAL PLAN
FOR CONDITIONAL USE PERMIT TO CONSTRUCT A CHURCH AND SCHOOL
IN THE C-4 DISTRICT (1200 BLOCK OF BOSTON STREET S.W.)
4
HUTCHINSON PLANNING COMMISSION MINUTES
AUGUST 15, 1995
Building Official Jim Marka commented on the plan presented to staff.
• Rev. Jim Hall commented on the history of the church and building occupied since
1988. He explained the amount of usage of the building.
Mr. Marka commented on the zoning ordinance regarding churches and schools
which requires a conditional use permit in all districts.
Rev. Hall stated they will comply with the city regulations and requirements and the
fact this is a 2 or 3 phase protect. He commented on the possibility of ponding.
There was discussion on capacity of the auditorium and the education wing.
Mr. Arndt commented on the ability of the church to be a "good neighbor' to the
McLeod County Fairgrounds considering the noise, traffic, etc. especially if the
events are held on the same night as the church has scheduled services or
activities.
Jim Marka commented on the soil borings and inquired about the construction
plans. Rev. Hall stated early Spring construction would be probable. Mr. Marka
explained to the Planning Commission this is discussion only in order to gain
consensus of the conceptual drawing. He stated the City Council would also be
asked to discuss the drawing.
Mr. Matejka voiced concern with the development of a school in the area of the mall
and the size of the parcel needed to accommodate a school of the proposed size
regarding required playground area, parking, etc.
Mr. Lenz expressed concerns with a school in the high traffic area of a mall,
fairgrounds and surrounding businesses. Another concern by Mr. Lenz was for
future expansion if the school were to be filled.
Mr. Arndt asked that the large drainage tile presently crossing the property be
verified by the City Engineer.
Mr. Mate1[ka moved to forward the list of concerns by the Planning Commission to
the City Council at their Sept. 12, 1995, regular meeting. Seconded by Mr. Lenz the
motion carried unanimously.
d) CONSIDERATION OF SKETCH PLAN SUBMITTED BY FRANK FAY FOR ROGER
K. OLSON LOCATED IN SECTION 13, LYNN TWP. (2 MILE RADIUS)
Brenda Ewing commented on the location of the proposal of a four lot subdivision
outside of the proposed urban boundary district. She stated the staff has no
recommendation.
Discussion followed on the size of the lots and the soils.
Mr. Matejka made a motion to recommend no objection to the request noting
drainage review and proper installation of on -site septic systems. Seconded by Mr.
Arndt the motion carried unanimously.
6. COMMUNICATION FROM STAFF
a) Model Pipeline Ordinance
Jim Marka commented on the ordinance proposal which would include a more
detailed map.
b) Establishment of new Zoning District
• Mr. Marka explained the proposed ordinance would address the Hwy. 7 W. corridor.
He stated H.C.D.C. will define the request for the new zoning district.
5
HUTCHINSON PLANNING COMMISSION MINUTES
AUGUST 15, 1995
C) Drainage issues - Mae Jensen Property
Mr. Marka explained the concerns, in writing, of drainage by Mrs. Jensen.
d) Ivy Lane Vacation •
Jim Marka stated there is correspondence to City Attorney G. Barry Anderson
regarding the wrong legal description in recording the vacation of Ivy Lane.
e) Proposed Boat House - 530 Lakewood Dr. /Mr, Howard Manthei
Jim commented on the request for a boat house below the 100 year flood plain and
closer than 10 feet from the high water mark. He explained that the Shoreland
Ordinance and the DNR would not permit a variance for boat houses.
f) Crisis Shelter fence - Hwy 7 East
Jim explained the request by neighboring residential property owners for the Crisis
Shelter to construct a fence for screening of the shelter.
The meeting adjourned at 8:15 p.m.
0
0
HUTCHINSON POLICE COMMISSION MINUTES
The Hutchinson Police Commission held a meeting on August 8, 1995 at the
Hutchinson Police Department. Present at the meeting were John Decker, Kathleen
Skarvan, Kevin Compton, Chief Steve Madson, Lt. John Gregor, and Lt. Ron Kirchoff.
The meeting was called to order at 7:18 a.m.
Chief Madson informed the commission that an internal posting for Police /Community
Intervention Officer had resulted in two patrol officers submitting memorandums
expressing interest in the position. The officers were Scott Schuette and William
Mattsfield. Chief Madson advised the Commission that William Mattsfield is on medical
leave following a stroke in April of 1995- Chief Madson also advised the commission
that this would be considered a promotion as there would be a change of pay grade.
There were some questions regarding the duties of the Police/Community Intervention
position. Kevin Compton made a motion, seconded by Kathleen Skarvan, for Scott
Schuette to move from Patrol Officer to the Intervention Officer position. Motion carried.
Chief Madson informed the commission that there will be a need to establish a new
eligibility list for patrol officers as the remaining applicants on the previous list have found
other employment. Kathleen Skarvan made a motion, seconded by Kevin Compton,
directing Chief Madson to proceed with advertising and testing procedure to establish new
list. Motion carried.
With there being no further business to discuss, a motion was made by Kathleen Skarvan,
seconded by Kevin Compton to adjourn. Motion carried.
Time of adjournment was 7:42 a.m.
0
,// -A, (-�
0
TO: Mayor & City Council
Chair and School Board Members
FROM: Dolf Moon, Director P.R.C.E.
DATE: September 19, 1995
RE: Youth Sports Mission Statement
The Parks, Recreation and Community Education's Advisory Board
has unanimously approved the attached mission and strategies statement at
their September meeting
We are recommending that both the School Board and City Council
adopt this mission statement and strategies for the youth of our community.
We believe the adoption of this document will provide the youth of
our community a solid program philosophy that defines Parks, Recreation
and Community Educations service role in the delivery of youth sports
programs.
in,
L1
4 Y.
PARKS, RECREATION AND COMMUNITY EDUCATION
Hutchinson's Parks, Facilities and Programs will reflect the needs of community
visitors, residents and neighborhoods.
Mission
"Provide Youth Sports as an opportunity to learn and have fun"
Equal play opportunity: Provide equal sports play for all youth regardless
of race, creed, economic status or ability.
Proper Sports Environment: Provide activities for appropriate ages and
development of participants. Modify rules of the
sport as needed. Manage the level of physical
and emotional stress.
Programs based on the well being of children:
Provide programs that are developed and
organized to enhance the emotional, physical,
social and educational well being of children.
Positive Role Models: Establish programs that emphasize being a good
sport including participants, coaches and
spectators at games and practices. Provide
positive reinforcement for participants and
recognize that youth sports are only one part of
the child's life.
Learn to play: Provide opportunity for children to learn the
basics of individual sports. Keep program costs
at a minimum to enhance multiple program
participation. Keep programs FUN and
participants safe.
RESOLUTION NO. 10547
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Manhole Rehabilitations
102 Water Meters (5/8 ")
Adsk
10,050
7,650
Maintenance /Repair
Resale 6 Replacement
WWTP
Water
Yes
Yes
Infratech
Water Pro
IFThe following items were authorized due to an emergency need:
ITEM 1 COST I PURPOSE I DEPT. I BUDGET I VENDOR
Date Approved: September 26, 1995 Resolution submitted for Council action
Motion made by: by:
Seconded by:
lir
0
M E M O R A N D U M
� - - - 11 • -
V s • • f
Delincruent water & sewer ts for the month f • -
Attached is a listing of the delinquent water and sewer accounts
• for the month of Sept. Recommend service be discontinued on Monday,
Oct 2nd, 1995 at Noon.
r i
U
7
�
1
•
•
1- 265 -1200 -0402
Scott Thorson
4031 137th St W
Rosemount MN 55068 -3350
485 Kouwe ST
187.85
1- 295 -0120 -0702
Gary Aanderude
120 Century Ave
Hutchinson MN 55350
120 Century AVe
162.65
1- 395- 0316 -0003
Heather Clouse
316 Franklin St S
Hutchinson MN 55350
316 Franklin St S
137.20
PROMISES 9 -28 -95
1- 395- 0505 -0105
Martin Garcia
505 Franklin St S
Hutchinson MN 55350
505 Franklin St S
202.57
1- 395- 0565 -0806
Judy Kopesky
Box 606
Hutchinson VfN 55350
565 Franklin St S
170.28
1- 415 -0045 -0408
Brian Jensen
45 Glen St N
Hutchinson MN 55350
45 Glen St N
77.71
PROMISES 9 -29 -95
1420 -0726 -0304
Randy Stifle
726 Glen St S
Hutchinson MN 55350
726 Glen St S
62.92
PROMISES 9 -29 -95
1-455- 0316 -0701
Gary Piehl
316 Grove St S
Hutchinson MN 55350
316 Grove St S
123.03
PROMISES 10 -7 -95
1-455- 0725 -0202
Bev Kosek
725 Grove St S
Hutchinson MN 55350
725 Grove St S
42.42
PROMISES 10 -6 -95
1-455- 0845 -0705
Doug Hickler
845 Grove St S
Hutchinson MN 55350
845 Grove St S
142.01
1- 480 - 0136 -0405
Cory Telthoester
136 Hassan St S
Hutchinson Mn 55350
136 Hassan St S
48.16
PROMISES 10 -2 -95
—i1 ,
1 -480- 0545 -0901
1- 685- 0130 -0301
Darwin Maus
M & D Properties •
545 Hassan St S
19625 Skyview Circle
Hutchinson MN 55350
Hutchinson MN 55350
545 Hassan St S
130 Main St S
183.27
156.69
1 -570- 0015 -0102
1- 685- 0556 -0802
Lee and Mary A Cheney
Judy Kopesky
15 Jefferson St S
Box 606
Hutchinson MN 55350
Hutchinson MN 55350
15 Jefferson St S
556 Main St S
19.36
165.34
PROMISES 10 -4 -95
1- 680 0024
1- 685- 0725 -0401
1 -570- 00546 -0907
Pearl Westlund
Penny Lieder
725 Main St S
546 Jefferson St S
Hutchinson MN 55350
Hutchinson MN 55350
725 Main St S
546 Jefferson St S
36.11
169.99
PROMISES 9 -30 -95
PROMISES 9 -30 -95
1- 680 0024
1- 960 - 0126 -0508 •
- -0702
Wanda Aydt
Carlys Shoes
126 Washington Ave
24 Main St S N
Hutchinson MN 55350
Hutchinson MN 55350
126 Washington Ave
24 Main St N
109.33
20.88
1- 685- 0126 -0901
M & D Properties
19625 Skyview Circle
Hutchinson MN 55350
126 Main St S
47.75
•
kl
1- 965- 0225 -0005
1- 685- 0111 -0603
David Freund
Dominos Pizza
225 Washington Ave
111 Main St S
Hutchinson MN 55350
Hutchinson MN 55350
225 Washington A, e
111 Main St S
253.17
67.17
1- 685- 0126 -0901
M & D Properties
19625 Skyview Circle
Hutchinson MN 55350
126 Main St S
47.75
•
kl
�J�►J
i I
u u • :: � u
DATE: September 21, 1995
TO: Huldinson City Council
FROM: Hutchinson Planning .un .r
•1 : rialkTwvii
Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for a
conditional use permit.
HISTORY
On August 28, 1995, Mr. Douglas Winn submitted an application for a conditional use permit to replace
existing non - conforming garage with a 24' x 28' garage to be placed 3' from property line located at 506
Main St. S. A public hearing was held at the regular meeting of the Planning Commission on Tuesday,
September 19, 1995, at which time there was no one present objecting to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson
Lead on Thursday, September 7, 1995.
3. The proposal is in conformance with the requirements of a conditional use permit.
RPCOMMEIMATION
It is the recommendation of the Planning Commission that the Conditional Use Permit for the purpose
designated is granted based on the findings set forth above subject to the staff recommendations regarding
relocation of utilities at owner's expense and noting the garage "mean" height is to be no more than 16'.
City Center
Q111 Hassan Street SE
uIchinzork MN 55350 -2522
(612) 587 -5151
Fax(612)234 -4240
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
Parks do Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax(612)234.4240
- Prwed m recycled paper -
Police Services
10 Franklin Street SW
Hutcftwon, MN 55350 -2464
(612) 587.2242
Far(612)587 -6427
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RESOLUTION NO. 10549
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 6.07 OF ZONING ORDINANCE NO. 464
TO REPLACE EXISTING GARAGE WITH 24'X 28' GARAGE TO BE PLACED THREE
FEET FROM PROPERTY LINE LOCATED AT 506 MAIN ST. S.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Mr. Douglas Winn, has made application to the City Council for a Conditional Use
Permit under Section 6.07 of Zoning Ordinance No. 464 to replace existing garage with 24'x 28'
garage to be placed 3' from property line located at 506 Main St. S. with the following legal
description:
LEGAL DESCRIPTION: Lot 1, Block 57, South Half of the City of Hutchinson
2. The City Council has considered the recommendation of the Planning
Commission and the effect of the proposed use on the health, safety, and welfare of the occupants
of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of
properties in the surrounding area and the effect of the use on the Comprehensive Plan.
3. The Council has determined that the proposed use will not be detrimental to the
health, safety, or general welfare of the community nor will it cause serious traffic congestion nor
hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in
harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for Conditional Use Permit for the purpose designated is granted based on the findings set
forth above subject to staff recommendations regarding relocation of utilities at owner's expense and noting
the garage "mean" height is to be no more than 16'.
Adopted by the City Council this 26th day of September , 1995.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
4-5
•
•
0
t iii JJJ///_
DATE: September 21, 1995
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KEITH
L.ARSON TO MOVE A 16' X 24' GARAGE TO PROPERTY LOCAIED LOCATED AT 96
SELCHOW AVE
Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for a
conditional use permit.
HISTORY
On August 31, 1995, Mr. Keith Larson, 96 Selchow, submitted an application for a conditional use permit
to move a 16'x 24' garage to property located at 96 Selchow Ave. A public hearing was held at the regular
meeting of the Planning Commission on Tuesday, September 19, 1995, at which time there was no one
present objecting to the request.
• FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson
Leader on Thursday, September 7, 1995.
3. The proposal is in conformance with the requirements of a conditional use permit.
RECOMMENDATION
It is the recommendation of the Planning Commission that the Conditional Use Permit for the purpose
designated is granted based on the findings set forth above subject to the staff recommendations to remove
the existing shed which is presently located on the property.
•City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax(612)234 -4240
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
Parks do Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax(612)234 -4240
- Printed m recycted paper -
Police Services
10 Franklin Street SW
#-F Hutchinson, MN 55350.2464
(612) 587.2242
Far(612)597 -6427
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CERTIFICATE OF SURVEY FOR
KEITH LARSON
LOT 5, BLOCK 4
SELCHOW - JORGENSON
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107. 0
1 hereby certify that this Survey, Plan or Report was prepared by me or under my
direct supervision and that 1 am a duly licensed Land Surveyor under the laws of
'the State of Mlnnuoto.
Req. No. %Z4, Date•
i
BK P -173
LLINEN LAND SURVEYING, A DIVISION OF COMSTOCK 8 DAVIS. INC. JOB 111833683 PG 38
—F
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CERTIFICATE OF SURVEY
KEITH LARSON
LOT 5, BLOCK 4
SELCHOW- JORGENSON SUBDIVISION
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O Denotes Iron monunwnt sot
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I hereby certify that this Survey. Plan or Report was prepared by me or under my
direct supervision and that.1 am a duly licensed Land Surveyor under the I,aws of
the States- of Minnesota.
4?7 Req. No. ?4-J�Iv, Dater,
:LIMN LAND SURVEYING. A nitrta'tnr r &.,..eT,ti-........._ ...— BI( P -17'3
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t'. I..., . .
RESOLUTION NO. 10550
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 6.07 OF ZONING ORDINANCE NO, 464
TO MOVE A 16X 24' GARAGE TO PROPERTY LOCATED AT 96 SELCHOW AVE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
121931W
1. Mr. Keith Larson, 96 Selchow, has made application to the City Council for a
Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move a 16'x 24' garage
to property located at 96 Selchow Ave. with the following legal description:
LEGAL DESCRIPTION: Lot 5, Block 4, Jorgenson Subdivision
2. The City Council has considered the recommendation of the Planning
Commission and the effect of the proposed use on the health, safety, and welfare of the occupants
of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of
properties in the surrounding area and the effect of the use on the Comprehensive Plan.
3. The Council has determined that the proposed use will not be detrimental to the
health, safety, or general welfare of the community nor will it cause serious traffic congestion nor
hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in
harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for Conditional Use Permit for the purpose designated is granted based on the findings set
forth above subject to staff recommendations to move the existing shed which is presently located on the
property.
Adopted by the City Council this 26th day of September, 1995.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
0
TO: Hutchinson CU Council
)ATE: September 21, 1995
SUBJECT: CONSIDERATION OF ANNEXATION OF 11,32 ACRES LOCATED IN
QQEBEL FIXTURE COMPANY
Pursuant to Section 414.033, Subd. 2 (3) , of Minnesota Statues, the Hutchinson Planning
Commission is hereby submitting its findings of fact and recommendation with respect to
the aforementioned request for annexation.
HISTORY --
On August 15, 1995, Mr. Virgil Goebel, Goebel Fixture Company, submitted a request fcr
annexation of 11.32 acres located in Section 5, Hassan Valley Township. A public hearing
was held at the regular meeting of the Planning Commission on Tuesday, September 19,
1995, at which time there were no property owners present objecting to the request.
FINDINGS OF FA .T
1. The required application was submitted and the appropriate fee paid.
2. Nofices were mailed to the surrounding property owners as well as published in the
Hutchinson Leader on Thursday, September 7, 1995.
3. The proposal is in conformance with the requirements for annexation.
RECOMMENDATION
It is the recommendation of the Planning Commission that the aforementioned request for
annexation be granted as set forth above.
City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax(612)234 -4240
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350.3097
(612) 587 -2975
Fax (612) 2344240
- Primed on recycled paper -
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
% (612) 587 -2242
Fax (612) 587.6427
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ORDINANCE NO. 95160
AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON
TO INCLUDE CERTAIN LAND OV.'NED BY GOEBEL FIXTURE COMPANY AND ABUTTING THE CITY OF
HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2(3)
WHEREAS, Goebel Fixture Company has filed a petition dated August 15, 1995, requesting that certain land. as legally
described below:
Lots 9, 10, 11, 12, 13 and 15 of the Auditors Plat of the West Half of Section 5, Township 116 North, Range 29 West,
excepting the following described parcel:
That part of Lots 11, 12. 13 and 15 of the Auditor's Plat of the West Half of Section 5, Township 116 North,
Range 29 West, described as follows:
Commencing at the northeast corner of said Lot 13; thence North 89 degrees 31 minutes 26 seconds West.
assumed bearing, along the north line of said Lot 13 a distance of 383.40 feet to the point of beginning of the
land to be described; thence South 0 degrees 13 minutes 45 seconds East, to the south line of said Lot 15; thence
westerly, along said south line. a distance of 404.67 feet; thence North 0 degrees 13 minutes 45 seconds West,
to the north line of said Lot 11; thence easterly, along the north line of said Lot 11 and along the north line of
said Lot 13, to the point of beginning.
be annexed to the City of Hutchinson, and
WHEREAS, Goebel Fixture Company represents that they are the sole owners of the property, that the property is
unincorporated, abuts the limits of the City of Hutchinson, is not included within any other municipality, is not included in
any area that has already been designated for orderly annexation pursuant to Minnesota Statutes 414.0325, that the area is
not presently served by public sewer facilities or public sewer facilities are not otherwise available, and is approximately
11.32 acres in size.
NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain:
SECTION 1. The City Council hereby determines and finds that the property abuts the municipality, that the area to be
annexed is 60 acres or less, that the property is not included in any area that has already been designated for orderly
annexation pursuant to Minnesota Statutes 414.0325, that the area is not presently served by public sewer facilities or
public sewer facilities are not otherwise available, that the municipality has received a properly prepared Petition for
Annexation from all of the owners of the property, and that the Petition complies with all of the provisions of Minnesota
Statutes 414.033.
SECTION 2. The property is urban in nature or about to become so
SECTION 3. The corporate limits of the City of Hutchinson are hereby extended to include the Property and the same
is hereby annexed to and included within the City of Hutchinson as if the property had originally been part thereof.
SECTION 4. The City Administrator is directed to file certified copies of this ordinance with the Minnesota Municipal
Board, Hassan Valley Township, the McLeod County Auditor, and the Minnesota Secretary of State.
SECTION 5. This ordinance takes effect upon its passage and publication and the filing of the certified copies as directed.
in Section 4 and approval of the Ordinance by the Minnesota Municipal Board.
Adopted this day of
ATTEST:
Gary D. Plotz, City Administrator
, 1995.
Marlin Torgerson, Mayo
C
TO: Hutchinson ATE: September 21, 1995
nson City nnnr�l
SUBJECT: CONSIDERATION TO gFzONTF " AR ANN YATI NS" AND NORTHV 1E1�
COURT FROM 9-1 TO R -) R- -4 AND R -5
Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is
hereby submitting its findings of fact and recommendation with respect to the aforementioned
request for rezoning.
HISTORY
On August 31, 1995, City Staff, submitted a request to rezone new 1% annexed '-gap property" And
Northview Court (Acoma Annexation) from R -1 (Single Family Residence District) to R -2 (Medium
Density Residence District), R -3 (Medium - High Density Residential District), C- 4 (Fringe
Commercial District) and R -5 (Mobile Home Park). A hearing was held at a regular meeting of the
Planning Commission on Tuesday, September 19, 1995, there were no neighboring property owners
objecting to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the
Hutchinson Leader on Thursday, September 7, 1995.
3. It was the consensus of the Planning Commission that the request be approved.
RECOMMENDATION
It is the recortmendation of the Pianning Commission that the aforementioned request to rezone be
approved base on the findings set forth above .
City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(611) 587 -5151
Far(612)234 -4240
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax (612) 234 -4140
- Prinfed o recycled paper -
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
(611) 587 -2242
`T Fax (612) 587 -6427
MEMORANDUM
TO: Public Hearing Notice Recipients
FROM: Hutchinson Planning Staff
DATE: September 6. 1995
RE: Rezoning of Recently Annexed Properties
Enclosed is a public hearing notice for the proposed rezoning of se,eral properties. The rezoning
of the parcels is directly related to the recent annexation of these former "gaps" in the City boundary.
A public hearing for the annexations, for which you were also sent a notice, was held by the
Planning Commission in July. The annexations were initiated by the City upon notification from
the Minnesota Municipal Board that these small areas, already thought to be located inside the City
and zoned according to the City zoning map, had not been annexed.
When property is annexed to the City, it is automatically zoned R -1 Single Family Residence
District Because of the annexations and zoning change to the R -1 District, it is now necessary and
proposed to rezone the properties back to the appropriate district, in which they were contained, prior
to the recent annexations.
If you have any questions regarding this matter, feel free to contact the Planning Staff at City Center
by calling 2344203.
Enc.
cc: Planning Commission
Ciry Center
I II Hassan Street SE
Hutchinson. M,V 55350 -2522
(612) 587 -5151
Fax (612) 234.4240
Parks & Recreation
900 Harrington Street SW
Hutchinson. N 55350 -3097
(6121587 -2975
Far (612) 234 -1240
Police Sen ices
10 Franklin Street Sit'
/ Hutchinson. MN 55350 -2164
(612) 587.2242
Far (612) 587 -6127
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—RE, ZONE R -1 to R -3
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Rezone R-1 To R-2
MEMORANDUM
TO: Public Hearing Notice Recipients
FROJI: Hutchinson Planning Staff
DATE: September 6, 1995
RE: Rezoning of Recently Annexed Properties
Enclosed is a public hearing notice for the proposed rezoning of property that was included in the
orderly annexation of property located in Acoma Township that occurred earlier this year. The
property being considered for rezoning is described as follows:
The north 515 feet of the NE' /. of the NE' /., except the west 236.07 feet and except the east 435 feet,
Section 36, Township 117 North, Range 30 West.
When property is annexed to the City, it is automatically zoned R -1 Single Family Residence
District. Because this property contains a mobile home park, it is being considered for the rezoning
to R -5 Mobile Home Park.
If you have any questions regarding this matter, feel free to contact the Planning Staff at City Center
by calling 234 -4203.
Enc.
cc: Planning Commission
Cin- Center
111 Hassan Street SE
Hatchinson. ALV 55350 -2522
t612) 587 -5151
Far(612)234 -4240
Parks & Recreation
900 Harrington Street SW
Hwchinson..11,V 55350 -3097
(612) 587.2975
Far (612) 234 -4240
r'
Police Sen ices
10 Franklin Street SW
Hutchinson. Aff 55350 -'46-
1 (612) 587 -2242
Far (616) 587 -6427
Iol:i►V/
C_1
,I
REZONE R -1 TO R -5
0
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MEMORANDUM
DATE: September 21, 1995
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF FINAL PLAT SUBMITTED BY PATRICIA LINDSAY
TO BE KNOWN AS "A AND J SUBDIVISION" LOCATED IN SECTION 26
ACOMA TOWNSHIP (2 MILE RADIUS)
The Planning Commission recommends approval of the request with no objection.
E
Cin Center
11 l Hassan Street SE
Hutchinson, MN55350 -2522
(612) 587 -5151
Far(612)234 -4240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax(612)234 -4240
- Pnmed on rencled paper
Police Services
10 Franklin Street SW
Hutchinson, AIN 55350- 2464
��, (612) 587 -2242
— �, Fax(612)587 -6427
0 A AND J LINI SAY
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MEMORANDUM
DATE: September 21, 1995
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY RICHARD
HAUSLADEN, B & B SPORTS, FOR REDUCTION OF SIDEYARD
SETBACK FROM 30' TO 23' LOCATED IN SECTION 30, HUTCHINSON
TWP.
SThe Planning Commission recommends approval of the request with no objection.
City Center
1l1 Hassan Street SE
Hutchinson, MN55350 -2522
(612) 587 -5151
Far(612)234 -4240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax(612)234 -4240
Printed on recycled paper -
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
(612) 587 -2242
_ ✓� Fa z (612) 587 -6427
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MEMORANDUM
DATE: September 21, 1995
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY KEVIN COMPTON,
LITTLE CROW SHOOTING SPORTS, TO REDUCE SETBACK FOR 8'X 10'
ON- PREMISE SIGN LOCATED IN SECTION 30, HUTCHINSON TWP.
The Planning Commission recommends approval of the request with no objection.
City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Far (612) 234 -4140
Pants & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax (612) 234-4240
- Primed m regcled paper -
Police Services
10 Franklin Street SW
J Hutchinson, MN 55350 -2464
(612) 587 -2242
Far(612)587 -6427
Silcke0b Countp
830 1 1 t Street East
Glencoe, Minnesota 55036 :21
relephone (612) 864 -5551
COVER
SHEET
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From: 2, '-�A3hoG
FAX 1: 612- 864 -3410 !
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MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, September 19, 1995 FOR YOUR INFORMATION
1. CALL TO ORDER 5:35 P.M.
• The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members
present: Glenn Matejka, Bill Arndt, Bill Craig and Chairman Wood. Members absent: Roger Gilmer,
Craig Lenz and Clint Gruett Also Present: Building Official Jim Marka, Planning Coordinator Brenda
Ewing and City Attorney G. Barry Anderson.
Mr. Matejka made a motion to approve the minutes dated August 15, 1995, seconded by Mr. Amdt
the motion carried unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DOUGLAS WINN,
506 MAIN STREET SOUTH, TO REPLACE EXISTING GARAGE WITH 24' X 28' GARAGE
TO BE LOCATED THREE FEET FROM PROPERTY LINE
Chairman Wood opened the hearing at 5:36 p.m. with the reading of publication #4861 as
published in the Hutchinson Leader on Thursday, September 7, 1995. The request is for the
purpose of considering a conditional use permit requested by Mr. Douglas Winn to replace
existing garage with 24' x 28' garage to be located three feet from the property line located
at 506 Main St. S.
Building Official Jim Marka commented on the request to replace the existing garage.
Mr. Arndt moved to close the hearing, seconded by Mr. Craig the hearing closed at 5:37 p.m.
• Mr. Craig made a motion to recommend approval of the request subject to staff
recommendations regarding relocation of utilities at owner's expense and noting the garage
"mean" height is to be no more than 16'. Seconded by Mr. Arndt the motion carried
unanimously.
b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KEITH LARSON TO
MOVE A 16'X 24' GARAGE TO PROPERTY LOCATED AT 96 SELCHOW AVE.
Chairman Wood opened the hearing at 5:38 p.m. with the reading of publication #4862 as
published in the Hutchinson Leader on Thursday, September 7, 1995- The request is for the
purpose of considering a conditional use permit requested by Mr. Keith Larson to move a 16'
x 24' garage to property located at 96 Selchow Ave.
Mr. Marka commented on the request as a replacement for an existing utility shed. He stated
there is room for access to the garage.
Mr. Craig made a motion to close the hearing, seconded by Mr. Matejka the hearing closed
at 5:40 p.m. Mr. Craig made a motion to recommend approval of the request contingent on
the removal of the existing shed. Seconded by Mr. Matejka the motion carried unanimously.
C) CONSIDERATION OF ANNEXATION OF 11.32 ACRES LOCATED IN SECTION 5,
HASSAN VALLEY TOWNSHIP SUBMITTED BY VIRGIL GOEBEL, GOEBEL FIXTURE
COMPANY
Chairman Wood opened the hearing at 5:41 p.m. with the reading of publication #4864 as
• published in the Hutchinson Leader on Thursday, September 7, 1995. The request is for the
purpose of considering annexation of 11.32 acres located in Section 5, Hassan Valley
Township submitted by Mr. Virgil Goebel, Goebel Fixture Company.
Hutchinson Planning Commission Minutes
September 19, 1995
Planning Coordinator Brenda Ewing explained the purpose of the annexation in conjunction
with the 5th Ave. Bridge property and to square off the city limits line. •
Discussion followed on the deferred assessments and Goebel's plans for developing the
property.
Mr. Matejka made a motion to close the hearing, seconded by Mr. Arndt the hearing closed
at 5:47 p.m. Mr. Matejka made a motion to recommend approval of the annexation.
Seconded by Mr. Craig the motion carried unanimously.
d) CONSIDERATION TO REZONE "GAP ANNEXATIONS "AND NORTHVIEW COURT FROM
R -1 (Single Family Residence District) TO R -2 (Medium Density Residence District), R -3
(Medium -High Density Residence District), C-4 (Fringe Commercial District) and R -5 (Mobile
Home Park)
Chairman Wood opened the hearing at 5:48 p.m. with the reading of publication #4863 as
published in the Hutchinson Leader on Thursday. September 7, 1995. The request is for the
purpose of considering the rezoning of the newly annexed "gap" properties and Northview
Court (Acoma annexation).
Ms. Ewing explained the request to rezone the "gap" properties which came into the city as
R -1 and are to go to the proper zones as they have been previously. The mobile home park
was also annexed into the city as R -1 when in actuality it is to be R -5.
Mr. Craig moved to close the hearing, seconded by Mr. Arndt the hearing closed at 5:49 p.m.
Mr. Craig made a motion to recommend approval of the request Seconded by Mr. Arndt the
motion carried unanimously. •
OLD BUSINESS
NONE
5. NEW BUSINESS
a) CONSIDERATION OF FINAL PLAT SUBMITTED BY PATRICIA LINDSAY TO BE KNOWN
AS "A AND J LINDSAY SUBDIVISION" LOCATED IN SECTION 26 ACOMA TOWNSHIP (2
MILE RADIUS)
Planning Coordinator Ewing commented on the proposal and explained the plat has been
approved by the County. She stated the city must sign the final plat thus the planning
commission and city council must take official action.
Mr. Craig made a motion to recommend approval of the request, seconded by Mr. Matejka
the motion carried unanimously.
b) DISCUSSION OF CONCEPTUAL SKETCH PLAN OF HUSKI TOWNHOUSES SUBMITTED
BY LEO SANDS AND TERRY LEE SWEDINSKI
Building Official Jim Marka commented on the history of the request and the application for
tax credits.
Mr. Kevin Kohorst, Sand Properties, explained the request as conceptual and stated the need
to begin the site grading process immediately. Mr. Marka commented on the conceptual •
sketch and stated the developers would begin grading and soil corrections at their own risk
upon consensus of the planning commission. He commented on the staff recommendations
and the pre -job meeting results.
Pa
Hutchinson Planning Commission Minutes
September 19, 1995
Mr. Marka stated the road will be constructed privately and not a public roadway. Mr. Kohorst
• explained the road construction is to benefit the developer for future development.
Mr. Kohorst commented on the proposed development as 32 three bedroom units and
presented overheads of the units. He also commented on possible future development to
the north. He voiced concern with looping the water lines and suggested possible changes
to the utility plan.
Mr. Matejka moved to recommend approval for developers to proceed with the site grading
and soil corrections an their own risk with no promises for tax credits or implied approval of
the plat or conditional use permit. Seconded by Mr. Arndt the motion carried unanimously.
C) DISCUSSION OF EXPANSION TO KIDS INC., 897 HWY. 15 S., REQUESTED BY RANDY
AND MARY ANDERSON
The item was withdrawn. Mr. Marka stated the request to use the basement for day care
also.
d) CONSIDERATION OF VARIANCE REQUESTED BY RICHARD HAUSLADEN, B 8 B
SPORTS, FOR REDUCTION OF SIDEYARD SETBACK FROM 30' TO 23' LOCATED IN
SECTION 30, HUTCHINSON TWP.
Planning Coordinator Brenda Ewing commented on the variance within the 2 mile radius in
the urban boundary district. She stated the request is for a sideyard setback reduction of 7'
for the purpose of constructing a showroom area.
Mr. Craig moved favorable recommendation of the request, seconded by Mr. Arndt the
• motion carried unanimously.
e) CONSIDERATION OF VARIANCE REQUESTED BY KEVIN COMPTON, LITTLE CROW
SHOOTING SPORTS, TO REDUCE SETBACK FOR A 8' X10' ON- PREMISE SIGN
LOCATED IN SECTION 30, HUTCHINSON TWP.
Ms. Ewing stated this is an on- premise sign which requires a variance to reduce both the
setback from the centerline of Hwy. 15 and the intersection of Hwy 15 and Circle St.
Mr. Craig made a motion of favorable recommendation of the request, seconded by Mr.
Matejka the motion carried unanimously.
a) DISCUSSION OF FENCE TO BE LOCATED AT 345 HASSAN STREET S.E.
The item was withdrawn. Mr. Marka explained the request for a 48' picket fence and
discussion followed on the clarification of the Zoning Ordinance regarding fences.
b) H.C.D.C. correspondence to Hutch Iron and Metal
C) Boat House Issue - Mr. Marka stated this issue has been settled.
d) School Road Extension - Staff met with property owners for information meeting.
e) Word of Life recap - Jim Marka commented on the requirements for schools and will set up
is a meeting with Word of Life representatives and staff to establish recommendations.
7. ADJOURNMENT
The meeting adjourned at 7:00 p.m.
191
PUBLISHED IN THE HUTCHINSON LEADER
• Thursday, September 14, 1995
PUBLICATION NO. 4867
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Notice is hereby given that a public hearing will be held on Tuesday,
September 26. 1995
• at the hour of 6:00 P.M. in the Council Chamber of City Center for the purpose of:
reviewing the Adams Street Neighborhood Small Cities Development Program
Grant application.
This hearing will be held by the City Council
of the City of Hutchinson. At such hearing, all persons interested may be heard.
171FINT M.,
• September 12, 1995
Dated
PROPOSED SMALL CITIES GRANT APPLICATION
• SYNOPSIS
L The SCDP Grant Application must meet the Federal Objecti\ e of
addressing the needs of low- moderate income people. Specifically, a
household's gross income adjusted for family size must fall within the
moderate income category of Section 8 Income limits. See attached income
limits. Therefore, results of the local Community Development Survey must
demonstrate that the project will meet this Federal Objective.
II. Selection and Map of Target Area
The Boundaries are Adams Street, First Ave SE, Fair Ave SE and the
Railroad tracks. The project area consists of 168 residential structures of
which 141 are single family homeowner structures, 22 single family rental
units and 5 duplex rental units. The Hra initially actively pursued the
inclusion of rental rehabilitation in its SCDP; however in meeting with the
landlords and follow up, the result was three to four rental units that could
possibly be rehabilitated with SCDP funds. In view of this low impact the
HRA decided to pursue a SCDP application consisting solely of homeowner
• rehabilitation.
To summarize, the target area was chosen because it is an old area of the
city with a significant number of substandard houses occupied by LMI
households who showed an overwhelming interest in the opportunity to
rehabilitate their homes. (Supported by Community Development Survey
Forms distributed to residents on a one -to one basis in June and July; exterior
windshield inspection of homes in the project area, interior inspections and
work write -ups of homes characteristic of the project area and affordability
analysis of three families in the project area.)
Additional Supporting Documentation:
• The target area contains a concentration of old and substandard housing
with safety hazards needing to be addressed ,e.g. old furnaces, knob and
tube electrical wiring, insufficient outlets, unvented plumbing etc. Mark
Hensen, City Building Inspector and Casey Stotts, City Fire Marshall both
wrote letters in support of the application to address the health and safety
deficiencies commonly prevalent in the project area. In addition, Lorene
Appraisals, Inc wrote a letter placing the PREDOMINATE AGE of homes
• in the project area as being in the 80 -95 year old range and detailed
1
various deficiencies and health hazards inherent throughout the project
area.
• A letter from John Rodeberg, Director of EngineeringiPublic Works •
details past and projected significant public improvements into the project
area as part of the grant application. By the year 2000, over $3,000,000
will be provided into the area in infrastructure, utility work and SCDP
assistance certainly having a major impact on the area.
• Inspections and work write -ups were completed with an estimated average
rehabilitation cost per home of $16,536, well within the general rehab
guideline that rehabilitation costs generally should not exceed 50% of
market value. (Based upon assessor's information, a typical market value
is $52,000 and 50% of the market value would be $26,000).
• In the target area, the survey results showed that 93 households out of 128
households who responded to the income question were LMI and strictly
from a homeowner perspective, 73.6% ( 83 out of 114) were LMI. With
82 homeowner structures determined by the windshield survey to be
substandard, but suitable for rehabilitation and applying a factor of 73.6%
it can be assumed that there are about 60 LMI homeowner households
occupying substandard structures in the project area. The survey
also showed 63 homeowners stating they were interested in rehab with
another 23 saying "maybe ". •
• In the rising real estate market of Hutchinson, the financial burden of
downpayments and monthly payments makes initial home ownership
difficult and when purchased, upgrading them is very difficult for LMI
households. The limited housing available together with the present high
costs of constructing a new home (e.g. a modest Farmers Home
Administration house has risen to $85,000) has forced families to purchase
homes that are older and often in need of rehabilitation. Therefore, the
City of Hutchinson, through this application, is doing everything possible
to preserve existing housing stock and assist families in the project area
with the rehabilitation of their homes.
• Affordability Analysis and Local Lender Participation
Interviews were held with a cross section representation of LMI
households occupying substandard homes in the area. As a result, funding
levels for the project have been designed to allow for fmancial
affordability to the households of the project area for upgrading their
properties while allowing for SCDP funds to be used to the maximum
extent practical for program participation as follows:
0
VERY LOW INCOME -50% of median of McLeod County, adjusted
• according to household size.
Deferred Loan - Repayment Period of 10 years
LOW INCOME -50 -65 % of McLeod County median, adjusted
according to household size.
80% Deferred Loan - Repayment period of 10 years.
20% private match - five -year loan.
MODERATE INCOME -65 -80 % of McLeod County median
income, adjusted to household size.
70% Deferred Loan - Repayment period of 10 years.
30% Private Match -five -year loan.
Letters of intent by local lenders to provide financing for owner matches
have been received from First Federal, Citizens Bank & Trust, Marquette
Bank and First Bank of Minnesota and are part of the application.
In addition, First Federal will be submitting an Affordable Housing Program
grant application to the Federal Home Loan Bank of Des Moines in an
attempt to leverage additional funds for the Adams Street Neighborhood
Project. First Federal is requesting a $82,680 grant to rehabilitate five homes
in the area and if funded, would be provided to the HRA/City for
administration with the same policies and guidelines as the SCDP. Awards
will be announced on of about December 20, 1995.
Other funding sources that may be used in conjunction with the SCDP funds
are
• FMHA 504 Program
• Heartland CAP
• MHFA Deferred Loan Program (administered for McLeod County by the
Hutchinson HRA)
E
SCDP GRANT FUNDS REQUESTED FROM DTED
REHAB CONSTRUCTION 5512,616
PROJECT ADMINISTRATION 56,000
GENERAL ADMINISTRATION 25,000
TOTAL SCDP 593,616
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STATE: MINNESOTA
PREPARED: 12-10-94
C 0 M E
PROGRAM
COUNTY
r Lake of the WOOd9
County
FY 1995
MEDIAN FAMILY
VERY LOW-INCOME
INCOME:
34100
LOW-INCOME
COUNTY
Le Sueur County
11950
FY 1995
MEDIAN FAMILY
VERY LOW - INCOME
INCOME:
38900
LOW-INCOME
COUNTY
Lincoln County
21800
FY 1995
MEDIAN FAMILY
VERY LOW - INCOME
INCOME:
28800
LOW - INCOME
COUNTY
Lyon County
16950
FY 1995
MEDIAN FAMILY
VERY LOW- INCOME
INCOME:
35500
LOW - INCOME
COUNTY
McLeod County
30150
FY 1995
MEDIAN FAMILY 3
VERY LOW-INCOME
INCOME:
42600
.MOW- INCOME
COUNTY
Mahn en County
18400
FY 1995
MEDIAN FAMILY
VERY LOW- INCOME
INCOME:
23500
LOW - INCOME
COUNTY
Marshall County
31650
FY 1995
MEDIAN FAMILY
VERY LOW - INCOME
INCOME:
31000
LOW-INCOME
COUNTY
Martin County
21700
FY 1995
MEDIAN FAMILY
VERY LOW - INCOME
INCOME:
34600
LOW - INCOME
COUNTY
Meeker County
36950
FY 1995
MEDIAN FAMILY
VERY LOW-INCOME
INCOME:
35000
LOW - INCOME
COUNTY
Mille Lacs County
23600
FY 1995
MEDIAN FAMILY
VERY LOW- INCOME
INCOME:
32200
LOW - INCOME
COUNTY
- Morrison County
FY 1995
MEDIAN FAMILY
VERY LOW- INCOME
INCOME:
30800
LOW - INCOME
COUNTY
Mower County
22500
FY 1995
MEDIAN FAMILY
VERY LOW-INCOME
INCOME:
35500
LOW - INCOME
0 s
-----------------------
1 N
C 0 M E
L I M I T
S--------------------------
1 PERSON
2 PERSON
3 PERSON
4 PERSON
5 PERSON
6 PERSON
7 PERSON
8 PERSON
11950
13650
15350
17050
18400
19800
21150
22500
19100
21800
24550
27300
29450
31650
33850
36000
13200
t5100
16950
18850
20350
21850
23350
24900
21100
24150
27150
30150
32550
35000
37400
39800
11950
13650
15350
17050
18400
19800
21150
22500
19100
21800
24550
27300
29450
31650
33850
36000
12250
14000
15750
17500
18900
20300
21700
23100
19600
22400
25200
28000
30250
32500
34700
36950
14750
16850
18950
21050
-22750
24400
26100
27800
23600
26950
30300
33700
_ 36350-
39050
41750
44450
11950
13650
15350
17050
t8400
19800
21150
22500
19100
21800
24550
27300
29450
31650
33850
36000
11950
13650
15350
17050
18400
19800
21150
22500
19100
21800
24550
27300
29450
31650
33850
36000
11950
13650
15350
17050
18400
19800
21150
22500
19t00
21800
24550
27300
29450
31650
33850
36000
12200
13900
15650
17400
18800
20200
21000
22950
19500
22250
25050
27850
30050
32300
34500
36750
11950
13650
15350
17050
t8400
19800
21150
22500
19100
21800
24550
27300
29450
31650
33850
36000
11950
13650
15350
17050
18400
19800
21150
22500
19100
21800
24550
27300
29450
31650
33850
36aX1
12200
13950
15700
17450
18850
20250
21650
23050
19550
22350
25150
27900
30150
32400
34600
36850
PUBLICATION NO. 4865
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 311
• LETTING NO.2
PROJECT NO. 96-02
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 26th day of
September, 1995, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon
the proposed assessment for the improvement of 5th Avenue NE (formerly known as Arch
Street) from 1000' East of Michigan Street to the Railroad Tracks by construction of storm sewer,
grading, gravel base, concrete curb and gutter, bituminous base and wear course and
appurtenances.
You may at anytime prior to certification of the assessment to the County Auditor, pay
the entire assessment on such property, with interest accrued to the date of payment, to the City
Administrator. No interest shall be charged if the entire assessment is paid by October 1st, 1995.
You may, at anytime thereafter, pay to the City Administrator the entire amount of the
assessment rem +gig unpaid, with interest accrued to December 31st of the year in which such
payment is made. Such payment must be made before November 15th or interest will be charged
through December 31st of the succeeding year. If you decide not to prepay the assessment before
the date given above, the rate of interest that will apply is 10 (+ or-) percent per year. The right
to partially prepay the assessment shall be until October 1st, 1995.
The proposed assessment is on file for public inspection at the City Administrator's
Office. The total amount of the proposed assessment is $75,687.72. Written or oral objections
will be considered at the meeting. No appeal may be taken as to the amount of an assessment
unless a signed, written objection is filed with the City Administrator prior to the hearing or
presented to the presiding officer at the hearing. The Council may, upon such notice, consider
any objection to the amount of a proposed individual assessment at an adjourned meeting upon
such further notice to the affected property owners as it deems advisable.
If an assessment is contested or there is an adjourned hearing, the following procedure will
be followed
1. The City will present its case first by calling witnesses who may testify by
narratives or by examination, and by the introduction of exhibits. After
each witness has testified, the contesting party will be allowed to ask
questions. This procedure will be repeated with each witness until neither
side has further questions.
2. After the City has presented all its evidence, the objector may call
witnesses or present such testimony as the objector desires. The same
procedure for questioning of the City's witnesses will be followed with
the objector's witnesses.
3. The objector may be represented by counsel.
PUBLICATION NO.
PAGE
4. Minnesota rules of evidence will not be strictly applied; however, they
may be considered and argued to the Council as
to the weight of items of evidence or testimony presented to the Council.
5. The entire proceedings will be tape recorded.
6. At the close of presentation of evidence, the objector may make a final
presentation to the Council based on the evidence and the law. No new
evidence may be presented at this point.
An owner may appeal an assessment to District Court pursuant to Minnesota Statutes
Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator
within 30 days after the adoption of the assessment and filing such notice with the
District Court within ten days after service upon the Mayor or City Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion,
defer the payment of this special assessment for any homestead property owned by a
person 65 years of age or older for whom it would be a hardship to make the payments.
When deferment of the special assessment has been granted and is terminated for any
reason provided in that law, all amounts accumulated, plus applicable interest, become
due. Any assessed property owner meeting the requirements of the law and the
resolution adopted under it, may within 30 days of the confirmation of the assessment,
apply to the City Clerk, for the prescribed form for such deferral of payment of this
special assessment on his property.
Gary D. P tz, Ci dministrator
City of Hutchinson, Minnesota
PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, SEPTEMBER 12, 1995
AND TUESDAY, SEPTEMBER 19, 1995.
0
CITY OF HUICHINSON MN
- ASSESSMENT ROLL NO. 311
LE77Q4G NO, 2/PROJECT NO. %-02 STORM SEWER COST/UNR
5TH AVENUE NE (FORMERLY ARCH ST) FROM 1000' EAST OF MICHIGAN ST TO KR TRACKS STREET COST/UN T _
BY CONSTRUCTION OF STORM SEWER, GRADING, GRAVEL BASE, CONCRETE CURB & GUTTE INTEREST RATE-
BrrUMINOUS BASE & WEAR COURSE AND APPURTENANCES NUMBER OF YEARS RUN:
PAGE I OF 1
COMMED EYt G RICE
$2,720.
COMPUTED BY: C. RICE
$10,801.12_
CHECKED BY: 1. RODEBERG
ADOPTED
10 !
ACCOUNT
NO.
CITY PID NO.
NAME & ADDRESS OF PROPERTY OWNER
LEGAL DESCRIPTION
ADDMON OR SUBDIVISION
STORM SEWER
ASSESSMENT
STREET CONST.
ASSESSMENT
TOTAL
ASSESSMENT
COUNTY PID NO.
01
05.116.29.6-20
CIPY OF HUTCH SON
ICI
976 ROLLING GREENS LANE NW
LOT 7 BLK 1 HUTCHINSON BJDUSlRIAL DM RIGT
23.259.0020
HUTCHINSON MN 55350
1055 ARCH STREET
$2,720.25
$10,801.12
f 13 521.37
02
05-116.29 -6.30
CITY OF HUTCH INSON
976 ROLLING GREENS LANE NW
LOT 6 BLK 1, HUTCHWSON INDUSTRIAL DLSTRICT
23259.0080
HUTCH NSON MN 55350
1065 ARCH STREET
$2,720.25
$10,801.12
$13,521.3
03
05-11&29-6-40
CRY OF HUTCHINSON
976 ROLLING GREENS LANE NW
LOT 9 BLK 1 HUTCHINSON INDUSTRIAL DISIRICf
23259.0090
HUTCHINSON MN 55350
1075 ARCH STREET
$2,720.25
$10,801.12
S13,521.37
04
05.116- 29-06-0070
FARMERS ELEVATOR ASSN.
P O BOX 156
8.77 AC OF LOT 14. AUD. PLAT W 1/2 SECTION 511679
_
23254.0030
HUTCKNSON MN 55350
1200 ARCH STREET
$2,720.25
$32 403.36
131121 1
i
TOTAL ASSESSMENT ROLL NO. 311
$10,881.001
$64,906.72
5-75 687.72
400
FARMERS ELEVATOR ASSOCIATION
P. O. Box 158 Phone 612 - 5874647
HUTCHINSON, MINNESOTA 55350
September 20, 1995
John Rodeberg, P.E.
Director of Engineering /Public Abrks
City of Hutchinson
Hutchinson, MN 55350
Re: Assessment Roll No. 311
Dear Mr. Rodeberg 6 Members of the City Council:
This letter is to inform the City of Hutchinson that the Farmers
Elevator Association of Hutchinson is in protest of the cost of the
street improvements and storm sewer assessments.
The reasons are that the extra expense does put a financial burden
on the Co-op. Die are in a very competitive business with the
neighboring towns. With our already high tax base plus the extra
expense of assessments, it makes it impossible to stay competitive.
The Elevator already has adequate access to our facility and storm
sewer drainage. We cannot see any way that the project that is being
done will benefit the Co-op.
Sincerely,
Farmers Elevator Association
Jz % tl��
Lloyd A. Block
General Manager
� J�
PJ
RESOLUTION NO. 10551
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 311
LETTING NO.2 /PROJECT NO. 96-02
WHEREAS, pursuant to receipt of petition and waiver of hearing the Council has met and
reviewed the proposed assessment for the improvement of 5th Avenue SE (formerly Arch Street) from 1000'
East of Michigan Street to the Railroad Tracks by construction of Storm Sewer, Grading, Gravel Base, Concrete
Curb and Gutter, Bituminous Base and Wear Course, and Appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each
tract of land therein included is hereby found to be benefitted by the proposed improvement in the
amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten
(10) years, the first of the installments to be payable on or before the first Monday in January, 1996, and
shall bear interest at the rate of —percent per annum as set down by the adoption of this assessment
resolution. To the fast installment shall be added interest on the entire assessment from October 1,
1995, until the 31st day of December, 1996. To each subsequent installment when due, shall be added
interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the
entire assessment is paid by the 31st day of October, 1995; and he may, at any time thereafter, pay to the
City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st
day of December, of the year in which such payment is made. Such payment must be made before
November 15, or interest will be charged. through December 31, of the neat succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the
County Auditor to be extended on the property tax lists of the County, and such assessment shall be
collected and paid over in the same manner as other municipal taxes.
Adopted by the Hutchinson City Council this 26th day of September, 1995.
Mayor
City Administrator
RESOLUTION NO. 10552
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO.2
PROJECT NO. 96 -02
Whereas, pursuant to an advertisement for bids for the improvement of 5th Avenue SE (formerly Arch Street)
from 1000' East of Michigan Street to the Railroad Tracks by construction of Storm Sewer, Grading, Gravel Base,
Concrete Curb and Gutter, Bituminous Base and Wear Course, and Appurtenances, and bids were received, opened and
tabulated according to law, and the following bids were received complying with the advertisement:
Bidder Amount Bid
Juul Contracting Company, Hutchinson, MN $ 88,045.80
Kuechle Underground, Kimball, MN $102,896.22
and whereas, it appears that Juul Contracting Company of Hutchinson, MN is the lowest responsible
bidder.
Now therefore, be it resolved by the City Council of the City of Hutchinson, Minnesora:
1. The mayor and city administrator are hereby authorized and directed to enter into the attached
contract with Juul Contracting Company of Hutchinson, MN, in the name of the City of Hutchinson, for
the improvement contained herein, according to the plans and specifications therefor approved by the City
Council and on file in the office of the Director of Engineering.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder
shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained
until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 26th day of September, 1995.
Mayor
City Administrator
cityof
WAL a
September 20, 1995
MEMO
If approved by the city council the use of tax increment financing
funds was discussed as an option for the $60,000 payment request to
the Elks over the proposed 5 years. The property originally owned
by the Elks was purchased and resold to Erickson's where the
Festival Foods store is now located.
If the payment is consider a repayment of relocation not paid at
the time with the Elks the funds could probably be used from the
Tax Increment District. We have expended all the construction
funds when the project was originally assembled. The 1992 tax
increment program specified we could use funds from the old
district in conjunction with the 1992 tax increment funds.
What this would mean is the funds could come from the old 111980 Tax
Increment District" Fund. Funds in the 1980 tax increment in 1995
are limited. An advance from anther fund could be required for
one year time. If the council agrees future years would probably
repay this advance made in 1995 and the remaining years of payments
to the Elks.
City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax(612)234 -4240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax(612)234 -4240
- Primed on recvc[ed pope -
Police Services
10 Franklin Street SW
n Hutchinson, MN 55350 -2464
(612) 587 -2242
Fax (612) 587 -6427
i
•
•
��Jig �greementr Made and entered into this _. _... . _ day of..._October_ _
19 SO." by -tied between ._. ... _ .... ..... Larry...L___ Sorensen ... and.,. Barbara -J - SOrensen.y..____...
- aatiernd and wife
part -ieSbf the first part, and__ _....City of- .Hutchinson._....... ,,.... ......_._.. __._.......__. _....
a corporation under the faros of the'State of.- _MinneSCa _ ................_..._......._. party of the second part;
r
WihleflEetb, That the said part'i'es of the first part Witaltaidera.tion of the camrsaral and agrse-
ments of said party of the �rid part , hereinafter co stainad;.heroby sell. . and agree . to eonvey unto
said party of the second part, iZ�:swRoossors and asslins, by 4. .. .. .. .
Deed, aecampanied by an abstract evidencing good title in part..i.es_...of the first part at the date hereof,
or by an owner's duplicate artifiea4 of title, upon the pioirypt and full perforrnanoe by said party of the
second part, of its part, of this aigrtement, the tract_., of land, lying and being in the County of
....... MCLe.od ........................ _ .and State of Minnesota deeoribed as follows, to-wit:
:aLOt;i Block. 2, ROLLIkr OARS
Y V
Ir
jipa-Ptyof .4ed n the second part, in consideration of the promises, hereby agrees to pay said part ie5
of the first part at HU.tch,inson -, Minnesota - ..- _.,.sex-
as and for the puaahase price of said promises the sum of. SiXty.s4h^ousaad_, and_no /TOO - - -.-
...�.m wr•.t ... _ .. ... ...... _.- ,1560.000. 00),,._- -Dollars,
in manner and at tames following, to -wit. e _ .... ......... ...
$15,000.00 cash in hand paid to parties of the first part, the receipt
of which is hereby acknowledged; and
The balance of $45,000.00 to be paid in annual installments of $9,000.00
plus interest, or more, to commence on January 2, 1982 and
$9,000.00 plus interest, or more, on the 2nd day of January
thereaLtax .w ith interest on the unpaid balance at the rate
of 108 per annu7B Said annual payment to be applied first to
iiLt*ce,;,r_anfi.tfie balance to principal and to continue until
paid in full on or before January 2, 1986.
arties of the first part agree to convey title to party of the second part,
portion to be agreed upon by the parties, of the herein described property
t such time as party of the second part has paid to the parties of the first
art at least $24,000.00 of said contract price.
arty of the second part shall have possession as of November 15, 1980.
Said party of the second part further covenants and agrees as follows: to pay, before penalty attaches thereto, all lazes due
and payable in the year 19 al and in subsequent years, and all special assessments heretofore or hereafter levied, ... _.._._.._..
also that any buildings and improvements now on said land, or which shill hereafter be erected. placed, or made thereon,
shall not be removed therefrom, but shall be and remain the property of the partieMf the first part until this wntract shall
be fully performed by the party of the second pan; and at its own expense, to keep the buildings on said premises at all times
insured in some reliable insurance company or companies, to be approved by the pan..igSf the first part, against loss by fire
I., at least the mm of ........... ....._. ._.__.__..._._ ..... _._..___..!t .F.LLL..SNflABABLE. V11L11 .E.. *_'�.__.._..._...._Dollan
and against loss by windstorm for at least the sum of__ ............. ........ .._....._..._.._..__..._.._..__._......_._.._...... ._.._...__.._._...............
..........._.._..._._...__............_._._.._...._..__..-_.-___.._..._.._ i ��' :IILL._.INS_U.8£�(%LF._YA.7,cVE �......... _ ........ . ......................Dollars.
payable to said part.1eaf the first pan, _..._Yhei.7 - _._...__heirs or assigns, and, in eau of loss, should there be any svr-
plus over and above the amount then owing said part.i.eaf the Best part. _..- their.._......... heirs. or assigns, the balance
shall be paid over to the said party of the second put as Its Interest shall appear, and to deposit with the paruHS of the
first part policies of said insurance. But should the second party fail to pay any item to be paid by said party under the terms
hereof, same may be paid by first part3,Mmi shall be forthwith payable, with interest thereon, as an additional amount due
first pamiesander this contrast.
.) '�
But should default be node in the paymeni of principal or interest due hereunder, or of any part thereof, to be by
second party paid, ca should s and party f,l to pay the taxes n s ems upon said land, prrmiumx upon said i,vur-
an.q or to perfor,n any or either of the covenants, aNrcemenit tarmss or s moliflo 1,s herein cumained, to lie by and second
Party kept or performed, the said part j if the fins pan may, at. their .. option by written notice declare
Ihis contract cancelled and terninand, and all right., tide and mlrreAl acgulr rd the.und.r by ,awl second Pan,, ahxll there-
upon cease and terminate. and all hnpro.rntenL nude upon dr Prr,ui e'. and Mi Pay,nrotc nude hnenud.r .hall belong to
said pan_ig9Tf the first part Al liquidated damage. for Itrcach of this contract Lv .axid s,ron,l p,Trty, ,lid notice to he in
accordance with the statute in tech case made and provided.
Neither the rsxnaion of the time of payment of any TOOT or Aunts of co T
o icy to be paid her.und.q nor any waiver I,y
the parrjeg of the hest Part _.__thei r... right, to declare this contract lonened by rcasnn of any breach thereof, shall in
v Planner affect the right of said parlieS to camel this contract heeause of dr fanln subsegnenlly nawring, and no
estenniou of line shall Irr valid unlos evidenced by duly signed i ,,trument Further, alter err.¢e of notice and failure to
remove, within the period allowed by law, the default therein specified. said party of the second part hereby specifically agrees,
upon dmund of said parl..ieS. of the first pan, quietly and peaceably to surrender to thejy... posscsston f said
...... n prem-
e and eery Part thereof, it being ,oil ... tood that unlit such default, said pany of the second Part is to have possession
of said premixes.
31 16 illotuallp 21gretb, By and brtween flue Iweties herelo, that the time of payment .shall he an
"Troliol part of (his rontract; and that all the rco nanls and ng,eentents herein cant.ined shall rue, will,
the land and bind the heirs, e,,,aloa, adnl inistrnlors, sucecseors and assien.s of the resprclire porties
hereto.
IX TENTI,M2Y1' 117IE.NEOP, The said pierl des
of the /'.rat beerl have herrento Tel their _
Grinds 1,1111 said .vrnn rf Isel hers ra„ard three
p e,scols to be racruted in its corporate ¢mere by its
-a ,d its City Clark -
and it rpnrn fc lhhrm,,nto affixed.
1r�senll:
QT� t]F .
y 'a tmd
00tatt of Ainne ota, D l -
�.
County of.. _. McLeod ..... ...... Its jty -Clerk ... ..
On this day of _.. October ..........., 19.80., hefore me, a
Notary Public unthin and for said County, peraonnlly aptvared
Larry L. Sorensen and Barbara J_ Sorensen........._._ ...__....... ...... ......
to nae known to be the person s - described in rtnd .oho exeer,ted. the fa CO MO lnelnaage, d Tail neknarole e.d
that t he y executed the same as __ _their . .... /ree aeE ! deed
atary ubla'e, t t !'i�S2Q3 . R 1QOr4Vly, alines.
optatt of pT /1 i{J
f1llnntgOta, d7y rwn mimeioniAryv s 9_ ._
I6 1907
Coady of McLeod_ a.
On this _._.... _.... _ .day of .... October._... ____...., 19. 80_., before me, a
. Publ .ic._....._.._...._....._...... _ .............
- .- NCtaiy __..___.._.., within and for said County, peraonaIly appeared
.
Ralph D. Westlund . ..... ___......_.....__. _ and .......- Gary.D..,Plekz.....
to ,r,e taersonally knot.., who, being, each by rue duly stoorra_..,_ they ... ...... _- - did say that they are
re,sisietimly the Mayor. ....... )GOO 99( and tile. -City. Clelk _..__...._...... of the corporation named in
the forrg,oing, lnetrurnent, and that the seal at ixed to said instrument is the corporate seal of said corpora -
lion, and that said instrument was sifned and sealed in behalf of said corporation by authority of its
E[009.XW city cot=il _... _. ..._..... _ and said_... ......... Mayor__ ............. _...
and City Clerk- - - acknorolrolerd said ia� h um,nl to be the fire act and. d,,,i of
.or id corporation.
THIS INSTRUMENT WAS DRAFTED BY ._. -. .- ..... - ... .............. .. ... ........ _.
]�`� Notary Public, Mcleod County, Minn.
My commission expires
...., 19 _...
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DAVID B. ARNOLD'
STEVEN A. ANDERSON
G. BARRY ANDERSON'
STEVEN S. HOGE
LAURA K. FRETLANO
DAVID A. BRUEGGEMANN
PAUL D. DOVE—
RICHARD G. McGEE
CATHRYN D. REHER
GINA M. BRANDT
BRETT D. ARNOLD
'ALSO ADMITTED IN TEXAS .ND NEW YOLK
ARNOLD, ANDERSON & DOVE
PROFESSIONAL LIMITED'- IASILITY PARTNERSHIP
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON. MINNESOTA 55350 -2563
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
16121587 -7575
FAX 16121587 -4096
RESIDENT ATTORNEY
G, BARRYANDERSON
September 26, 1995
Re: Elks Option
Our File No. 3188 -95299
Dear Gary:
OF COUNSEL
RAYMOND C. LALLIER
JANE VAN VALKENBURG
5881 CEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA 55416
16121545.9000
FAX 16121 545 -1793
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
16121 389 -2214
FAX 16121 389 -5506
Enclosed herewith please find an Agreement for the Council to act
on either this evening or at a subsequent City Council meeting as
you and the Council may direct.
We discussed the possibility of a Purchase Agreement, but upon
further reflection at this point, Hutchinson Elks, Inc. has no
ownership in the subject property. What Elks has is a right to
acquire the property upon exercising an Option which is something
they have not done as of this date. Accordingly, it seemed to me
to be more appropriate to put together an Agreement for execution
by the City and Elks which involves a waiver of their right to
acquire the property and I have also included a release of all
claims against the City.
It should be noted that this document does not address the question
of whether or not Elks might have been entitled to some additional
relocation benefits as a result of their second move from temporary
quarters to permanent quarters. While I certainly can include such
language in the document, such a release would not be binding under
either federal or state law without a formal relocation benefits
analysis and the attendant expense of such a study. Since no claim
has ever been presented and in light of the cooperation between
Elks and the City, I see no real reason to pursue this point.
Although I have not specifically researched the issue, their might
be statute of limitation problems with such a claim in any event.
Attempting to insert such language in this document might just
simply raise questions with the Elks.
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE CAR ASSOCIATION IJ / \ I
—CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
Mr. Gary D. Plotz
September 26, 1995
Page 2
You will also notice that I have included language dealing with the
real estate commission.
Please do not hesitate to contact me should you have any questions
in connection with the foregoing. Thank you.
Very truly yours,
ARNOLD, AND SON & DO E, P.L.L.P.
�J . a,
G. Barry Anders
GBA:lm
Enclosure
t
•
•
• THIS AGREEMENT is made and entered into this _ day of
September, 1995, by and between the City of Hutchinson, a Minnesota
municipal corporation ( "Hutchinson ") and Hutchinson Elks, Inc., a
Minnesota not for profit corporation ( "Elks ").
RECITALS:
1. Hutchinson Community Development Corporation ( "HCDC ")
entered into an Option to Purchase real estate with Elks on or
about November 19, 1991 and a true and correct copy of said Option
is attached hereto, marked as Exhibit "A" and incorporated as if
fully set out herein.
2. HCDC assigned its rights under said Option to Hutchinson.
3. The Option to Purchase grants to Elks the right, in
• exchange for a Ten and no /100 Dollars ($10.00) payment, acquire
certain real estate owned by the City of Hutchinson adjacent to
•
Super America on Highway 7 West within the city limits of the City
of Hutchinson.
4. Hutchinson and Elks have entered into negotiations and
have reached an agreement for the purpose of terminating the right
of Elks to acquire said property and the parties now desire to
reduce their agreement to writing.
FOR GOOD AND VALUABLE CONSIDERATION, receipt of which is
hereby acknowledged, the parties agree as follows:
1. Payment by Hutchinson. Hutchinson agrees to pay to Elks
the sum of Sixty Thousand and no /100 Dollars ($60,000.00) pursuant
to a Promissory Note substantially in the form attached hereto,
-1-
Y' A 1
marked as Exhibit "B" and incorporated as if set forth herein.
2. Termination of Option. In exchange for entering into this
•
agreement and the execution of the Promissory Note attached as
Exhibit "B," Elks agrees to waive forever any right to acquire the
municipal property located adjacent to Super America on Highway 7
West within the city limits of the City of Hutchinson. In
addition, if requested by and at the sole option of Hutchinson,
Elks agrees to execute a quit claim deed conveying any right.it may
have in said property to Hutchinson.
3. Release. Elks does for, and on behalf of its heirs,
executors, administrators, successors and assigns, agree to and
hereby does release, acquit and forever discharge Hutchinson and
its heirs, executors, administrators, successors and assigns and
each and all thereof, of and from any and all manner of action or
actions, suits, claims, damages, judgments, levies and executions,
•
known or unknown, liquidated or unliquidated, fixed, contingent,
direct or indirect, which Elks or its heirs, executors,
administrators, successors or assigns ever had, has or ever can,
shall or may have or claim to have against Hutchinson, its heirs,
executors, administrators, successors or assigns, for, upon or by
reason of any matter, act or thing, prior to the date of this
general release, including specifically, without limiting the
generality of the foregoing, any and all claims arising out of the
Option to Purchase attached hereto, marked as Exhibit "A" and the
right of Elks to acquire the property adjacent to Super America.
-2- 0
4. Entire Agreement. This agreement shall be construed
• according to the laws of the State of Minnesota and contains the
entire agreement of the parties with respect to the subject matter
hereof. There are no representations, inducements or other
provisions other than those expressed herein. This agreement shall
be binding upon the parties and their successors and assigns. Any
changes, deletions or additions must be put in writing and signed
by the parties to this agreement.
5. Broker. Hutchinson shall not be responsible to Elks, or
any other party, for the payment of any real estate commission or
fees and expenses to or on behalf of any real estate broker or
agent. Such expenses and charges, if any, shall be the
responsibility of Elks.
• IN WITNESS WHEREOF, the parties have executed this agreement
as of the day and year first above written.
Attest:
City Administrator
CITY OF HUTCHINSON
By:
Its Mayor
HUTCHINSON ELKS, INC.
By:
• -3-
., 0
Is THIS CPTICN TO PL'RCBASE, is made and entered into this /V-�,day of
?'.' ?.' /ikC 1991, by and between Hutchinson Elks, Inc. ( "Elks ") and
'C -
Hutchinson Community Development Corporation, a Minnesota ncn- profit
corporation ( "HCDC ").
RECITALS:
A. Elks is the fee owner of certain premises described as follows:
Property I. D. No. Legal Description
23- 056 -32-0 Lots 6, 7, and 8, Block 47
23 -056 -3240
23- 056 -3250 North Half of Hutchinson
All real and personal property is located in the City of Hutchinson, County
of McLecd, State of Minnesota (the "property "), except personal property
listed as Exhibit "A ".
B. HCDC and Elks enter into this agreement for the purpose of •
granting an option to HCDC to acquire the property.
NCW, TBEREFCRE, in consideration of the mutual promises ride by the
parties and for other good and valuable consideration, the receipt and
sufficiency of which are acknowledged, Elks and HCDC agree as follows:
I.
Grant
of Option.
In
consideration of $100.00 in hand paid
from
HCDC to
Elks,
Elks
grants
to
HCDC the exclusive option
to purchase
the
property at any time from the date of this Option through April 1, 1992, in
accordance with the terms and conditicris of the Option Agreement.
2. Purchase Price. Throughout the term of the Option Agreement, the
purchase price shall be paid in cash at closing, less option monies
previously paid pursuant to this option in the amount of Two Hundred
Fifteen Thousand and No /100 Dollars ($215,000.00).
;J —A
. In addition, the City shall grant to the Elks an coticn for 10 years
cn certain real Frperty located adjacent to Super America, as is more fully
set out in Exhibit "A ". This option shall be effective only if the epticn
is exercised by cCDC cr its assigns. The 10 -year option period shall
co=,.ence from the date of closing of this agreement. The date of closing
shall be such date as the parties may mutually agree upon ad in the
abseance of acrcement, the date of closing shall Le 45 days after the
exercise of the ccticn. The curchase price shall be $10.00.
The City shall Lear the responsibility for the extension of utilities
to the precerty set cut in Exhibit "A ". Elks shall cay any connection
charges and costs associated with extending the services to the building or
buildings. Elks may rct convey, transfer or sell the crccerty without the
written permission of the City of Hutchirscn, which permission shall not be
• unreasonably withheld.
3. Closing Date. The date of closing shall be such date as the
parties may mutually agree upon, and in the absence of agreement, the date
of closing shall be 45 days after exercise of the epticn.
4. Assignm_—!t. This Agreement shall be fully assignable from HCDC to
the City of Hutchinson, with the assignment to be in the sole discretion of
5. Conditions. The transactions provided for herein are sub;ect to
the following conditions:
a. Exercise /TP*minaticn/Restrictions /Covenants. HCDC shall give
written notice by certified mail of its intention to exercise the
option any time through midnight of March 31, 1992. Nothing in
this agreement shall be construed to require HCDC to exercise the
option and the decision to exercise the option rests in the sole
discretion of HCDC. In the event HCDC does not exercise the
Option, Elks retain option monies paid under the agreement.
• b. Liens. All mortgages, liens and- other charges against the
property shall be paid or satisfied, as applicable, by Elks prior
to or at the closing.
-2-
c. Title /Tares. Title shall be delivered at closing by general
warranty deed and must be fee simple marketable title subject to •
(i)'a:tility and other easements, rights of way and restricticns of
record; (ii) free of all real estate taxes and installments cf
special assessments for imnrcvements to the prccerty inc'_cdirg
real estate taxes, expect that Elks shall pay all real estate
taxes due and payable in the year following the closing and
thereafter.
d. Leasees. Elks agrees to crccerly terminate any existing '_eases
prior to closing. it is understood that a portion of the
property is leased to a = aurdremat facility and the lease, by its
terms, does not expire prior to November 15, 1993. The City, and
not the Elks, shall relocate the laucdremat facility and, if
necessary, ccr.demn the lease. in the event the City elects to
ccndemn the lease and any ether property interest held b r the
laundremat, the Elks agree to cooperate fully with the City in any
such condemnation effort. The Elks do not claim, and hereby
waive, any interest in the lease or prcperty rights held ty the
laundra:at, its successors or assigns. The City shall pay
relocation or condemnat =cn expenses ccrnected with the launcrcmat
facility, if any.
e. 2nvesticaticn /T ,t=.-*.4. ECLC and the City of Hutchinscn shall i.ave
the right to enter upon the property, at any reasonable time and
with adequate notice to Elks a visual inspection and for the
purpose of conducting such environmental, engineering, surveying
and other investigations or testing as HCCC considers necessary. •
ECDC shall (i) deliver to Elks a waiver of lien executed by any
party or entity conducting any investigation or testing on HCDC's
behalf on the property (ii) conduct all investigations or testing
in compliance with applicable governmental rules, laws and
regulations (iii) repair or restore any damage or disturbance to
the property caused by investigation or testing conducted by or on
behalf of HCDC and (iv) indemnify and hold Elks, and Elks
successors and assigns, harmless from any claim, action, liability
or demand and in any way arising from or related to the
investigation or testing conducted on the property. 'Lhe
indemnification by HCDC shall not extend to any environmental
condition on the property which existed cricr to F:CDC's
investigation or testing.
f. Waiver of Relocation Benefits. The property which is the subject
of this Option Agreerent is commercial or business $n nature. As
part of the consideration for the option and for the sale of the
property to HCDC, the parties agree that the purchase price
recited in this Option Agreement shall include all relocation
benefits otherwise available under state or federal law and no
further relocation benefits shall be paid by HCDC to Elks.
g. Approvals. HCDC shall secure all necessary approvals from McLeod
County Regional Rail Authority and the Minnesota Department of
Transportation for the transaction, if required.
•
-3-
6. ELks' Closing Documents. Cn the closing date, Elks shall execute
• and deliver to HCEC the following (collectively "Elks' closing documents "):
a. Deed. A warranty deed in form reasonably satisfactory to HCDC
conveying the real prccerty to HCEC free and clear of all
encu- mbrances .
b. Seller's kffie-avit. An affidavit of title ty Elks indicating that
on the closing date there are no outstanding, unsatisfied
judgments, tax liens or tarkructcies against or involving Elks or
the real property; that there has been no skill, labor or reterial
furnished to the real prccerty for which pa;.vrent has not been 7---de
cr for which mechanic's liens could be filed; a-:d that there are
no other unrecorded interests in the real property, together with
whatever standard cw,ner's affidavit anal /er indemnity ( ?LTA forte)
which may be required by the title insurance carrier to issue an
owner's policy of title insurance with the standard exceptions
waived.
7. City's Closing DccL.ntz. Cn the dosing date, the City shall
execute and deliver to the Elks the following (collectively "City's Closing
Documents "):
• a. Deed. A limited warranty deed in form reasonably satisfactory to
the Elks conveying the real property to the Elks.
b. Seller's Affidavit. An affidavit of title by the City indicating
that on the closing date there are no outstanding, unsatisfied
judgments, tax liens or outstanding, unsatisfied judgments, tax
liens or bankruptcies against or involving the City or the real
property; that there has been no skill, labor or material
furnished to the real property for which payment has not been nade
or for which mechanic's liens could be filed; and that there are
no other unrecorded interests in the real property.
8. Evidence of Title. Within 60 days after the date hereof, the City
shall furnish to the Elks a cc.- mitr)ent for a title insurance policy on the
property or an updated Abstract of Title with all appropriate searches.
The Elks shall have 30 days after receipt of the ccumitment or abstract to
examine title and to sake any objections thereto, which must be in writing
or shall be deemed waived. If any objecticns are made, the City shall be
allowed until the later of the date of closing or 120 days to make the
• title marketable. If the objections are not cured within the 120--day
period, BCDC will have the right to do any of the following:
-4-
a. Withhold from the purchase price an amount, which in the
reascnable judgment of HCDC is sufficient to assure a cure of the
objktions. Any amounts so withheld will be placed in escrow with
a title insurance ccm_rany pending such cure. If Elks do not cure
such objections within 90 days after such escrow is established,
HCDC may then cure such objections and charge the cost of such
cure (including reasonable attorney's fees) against the escrowed
an-cunt. If such escro,,., is established the parties agree to
execute and deliver such dccurents as may be reasonably required
by the title insurance company, and Elks agree to ray the charges
of the title insurance company to create and administer the
escrow.
b. Wai,e the objections and proceed to close.
9. Risk of CunarrK-Sh. D ar.d Adjuster. ^.t of Purchase Prime. The risk of
ownership of the property which is the subject cf this Ceticn AcreeTtirlt
will not pass to the Elks or to its assicrs until the transfer of title to
the property wherever accor,.olished and the Elks shall not be liable for any
dasace or injury to cr fcr loss of said property prior to such date.
10. Rem-�Aies.
a. ElYs' Remedies. If ;CDC defaults under this Agreement, Elks shall
have the right to terminate this Agreement by giving written
notice to E.CDC. If HCDC fails to cure such default within 15 days
of the date of such notice, this Agreement will terminate, and
upon such termination, Elks will retain the option money as
liquidated damages, tics being of the essence of this Agreement.
The termination of this Agreement and retention of the option
money will be the sole remedy available to Elks for any default by
Y.CDC, and HCDC will not be liable for any damages or specific
performance.
b. HCHC's Remedies. If Elks defaults under this Agreement, HCDC may
seek as permitted by law, any one or more of the following
remedies:
(1) Specific performance within 6 months after such right of
action arises, including costs and reasonable attorneys'
fees, as permitted by law.
11. Miscellaneous Provisions.
a. Elks acknowledges that neither HCDC nor any of its agents,
representatives or employees or any agents of the City of
Hutchinson have made any warranties or representations with
respect to the property or its prospective use except as stated in
this Agreement.
b. Elks, agrees to deliver possession not later than date of closing
unless mutually agreed by the parties to a different date.
-5-
•
CJ
• C. The Elks shall be entitle to salvage rights to the equipment and
fixtures, as listed on Exhibit "A," provided, however, that Elks
will remove all salvage items within thirty (30) days of receipt
of written notice from the City. For the purr--se of maintaining
safety and limiting vandalism, the Elks agree to secure the
building following any salvage efforts.
12. Parties. This Agreement shall be binding upon and shall inure to
the benefit of the parties, their successors and assigns.
13. Survival. Representations and warranties made in this Agreement
shall survive the closing and shall not merge with any deed delivered as
part of the transaction..
14. Broker. Both ECDC end Elks warrant and represent to the ether
that the party Taking the representation has not employed the services of
any real estate broker who would be entitled to real estate commission on
the consummation of the transaction contemplated herein.
15. Entire Agreement. This Agreement shall be construed according to
• the laws of the State of Minnesota and contains the entire agreement of the
parties with respect to the subject matter hereof. There are no
representations, inducements or other provisions other than those expressed
herein. This Agreement shall be binding upon the parties hereto and their
successors and assigns. Any chances, additions or deletions hereto must be
in writing and signed by the parties to this Agreement.
IN WIT19ESS WHEREOF, the parties have executed this Agreement as of the
day and year first above written.
EU CHINSI N ELKS, INC..
By_
Its
HUTCHINSON CCM?UNITY DEVIIAPMENP
aRPCRA21aai7
Ey
• Its r, -& r-
-E-
STATE OF MINNESOTA)
)ss
COUNTY OF kLEOD)
i,
On this day of % /' %, � /)7 lti L-- 1991, personally
appeared before me a Notary Public, the
/f<`.% �! /J,' 7/:�/; %• <, of Hutchinson Elks, Inc. and= w,.o executed the sa.T.e
on behalf of the Corporation.
STATE OF MIrNESC A)
)ss
COMM OF MCLECD )
Notary Public
E -p 3 '
9s'A•iYfhYPMh2ttf� `YI('.1�t1 f-.'Hf::`PKi.W
On this
/� -� day of I,:<7�y�•l� / 0 , 1991, personally
speared. before re a Notary Public, i [/ ! "ai %I�/ i mt � . the
;', /I /X4;7` of Hutchinson Cormunity Cevelepment Corporation and who
executed the same on behalf of the Corporation.
This Document was Drafted by:
McGraw & i4ard, P. A.
Attorneys at Law
Suite 209 Citizens Bank Building
P. O. Box 98
Hutchinson, MN 55350
(612) 587 -3900
-7-
kro
Notary Public
vorask,rr w+n�.tvsNr►srrt�wssa:>as:2
NCTARY FV5:C— P[IFINESCTA x
E';' e;.-Y:3• 1-23
trov:: rr.w ti-wr: �rxrn:..r rrrs.v vn•r:s�
•
•
•
PROMISSORY NOTE
$60,000.00 Hutchinson, Mn.
September 26 1995
FOR VALUE RECEIVED, the undersigned,the City of
Hutchinson, a Minnesota municipal corporation, promises to pay to
the order of Hutchinson Elks, Inc., upon demand the principal sum
of Sixty Thousand and no /100 Dollars ($60,000.00) with no interest,
to be paid as follows:
$10,000.00 payable commencing on the 15th day of October,
1995 and $10,000.00 payable on the 15th day of each
succeeding October thereafter, to and including the 15th
day of October, 2009, at which time the last payment of
$10,000.00 shall be payable in full, if not sooner.
All payments of principal shall be made payable to Hutchinson
Elks, Inc. at their address of 720 Highway 7 East, Hutchinson, Mn.
55350 in lawful money of the United States of America, or at such
other place as the holder hereof my designate.
In the event of default in the payment of any installment of
principal as herein provided, the entire principal sum shall become
immediately due and payable without notice at the option of the
is holder of this Note.
The makers, endorsers, sureties and guarantors hereby
severally waive presentment for payment, demand and notice of
nonpayment of this Note, and consents that the holder may extend
the time of payment or otherwise modify the terms of payment of any
part of the whole of the debt at any time at the request of any
person liable on this Note.
The makers, endorsers, sureties and guarantors hereof hereby
severally agrees to pay all costs of collection, including
reasonable attorneys fees, in event of default.
The undersigned reserves the right to at any time prepay the
indebtedness or any part hereof without penalty, provided however,
that a partial prepayment of principal shall be applied on the last
maturing installment or installments hereof.
Dated: CITY OF HUTCHINSON
By:
Attest:
• City Administrator
Mayor
J —A,
•
DAVID B. ARNOLD'
STEVEN A. ANDERSON
G. BARRY ANDERSON'
STEVEN S. HOGE
LAURA K. FRETLAND
DAVID A. BRUEGGEMANN
PAUL D. DOVE**
RICHARD G. McGEE
CATHRYN D. REHER
GINA M. BRANDT
BRETT D. ARNOLD
ALSO ADMITED IN TE%AS AHO Hew VDRK
ARNOLD, ANDERSON & DOVE
PROFESSIONAL LIMITED LIASILITY PARTNERSHIP
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350 -2563
(612) 587 -7575
FAX(612)587 -4096
Ms. Brenda Ewing
Planning Coordinator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
RESIDENT ATTORNEY
G. BARRY ANDERSON
July 13, 1995
Re: Dobratz Transaction
Our File No. 3188 -95296
Dear Brenda:
OF COUNSEL
RAYMOND C. LALLIER
JANE VAN VALKENBURG
5681 CEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA 55416
(6121545 -9000
FAX (612) 545 -1793
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
(612) 3832214
FAX (612) 3635506
I am enclosing herewith for execution by the City of Hutchinson and
Mr. and Mrs. Dobratz the Agreement and proposed Easement. Please
review these documents carefully with John to make certain they
correspond with what the City is trying to accomplish in connection
with this transaction.
Thereafter, Mr. and Mrs. Dobratz should be provided with copies of
the documents along with a request that they come in to City Hall
to execute the same. Once they have been executed, they should be
forwarded to Marilyn Swanson for inclusion at the next regular City
Council agenda for approval by the City. Obviously, Mr. and Mrs.
Dobratz should be advised that the City will bear all costs
relating to the preparation and recording of these documents.
I believe with your receipt of these documents we have completed
our responsibilities relative to this matter, at least until
further word from you.
If this is not the
Very
1.1
G. l9GBA•lm
Enclosures
, please advise. Thank you. Best regards.
, P.L.L.P.
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
"CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
Y' 1
AGREEMENT
THIS AGREEMENT is made and entered into by Douglas D. Dobratz
and Carol A. Dobratz, husband and wife (Dobratz) and the City of
Hutchinson, a Minnesota municipal corporation.
RECITALS:
1. The City of Hutchinson desires to construct certain
improvements in the area of real estate owned by Dobratz;
2. To further said construction, the City has negotiated and
bargained for, and Dobratz is willing to convey, certain easements;
3. The parties hereto now desire to reduce their agreement to
writing.
NOW THEREFORE, FOR GOOD AND VALUABLE CONSIDERATION, receipt
and sufficiency of which are hereby acknowledged, the parties do
hereby agree as follows:
1. Grant of Easement. Dobratz agrees to grant an easement to
the City of Hutchinson in the form attached hereto, marked as
Exhibit "A" and incorporated as if fully set out herein.
2. Assessment Reduction. In exchange for the grant of
easement set forth above, the City of Hutchinson agrees to credit
Three Thousand Nine Hundred and no /100 Dollars ($3900.00) against
the assessment imposed on the Dobratz property as a result of
Assessment Roll 302 for Letting No. 4, Project No. 95 -04. It is
understood by and between the parties that this credit covers a
reduction in the total assessment, due to payment for permanent and
temporary easement and credit for correction in assessable
frontage.
3. Landscaping. As and for further consideration for the
grant of the easement described above, the City agrees to make all
reasonable efforts to preserve existing landscape and trees and,
whenever possible, an attempt will be made to remove and replace
trees in the easement area that may be disturbed by construction.
In addition, the City agrees to provide up to an additional One
Thousand Five Hundred and no /100 Dollars ($1,500.00) of additional
landscaping to the disturbed area following construction with the
understanding that the property owner may select the type and size
of plantings to be provided and with the further understanding that
said One Thousand Five Hundred and no /100 Dollars ($1,500.00)
allotment is in addition to any ordinary landscaping required under
the project contract. The liability of the City for any damages to
trees, brush, shrubbery or landscaping whatsoever shall be limited
to such damages as the contractor is responsible for and, in
addition thereto, the One Thousand Five Hundred and no /100 Dollars
($1,500.00) allotment specified above. The City shall have no
additional liability to Dobratz except as set forth in this
Agreement.
WHEREFORE, the parties hereto have set their hands the year
and date first above written.
Attest:
Gary D. Plotz
City Administrator
CITY OF HUTCHINSON
By:
Mayor
i
D: �pbratz
Carol A. D.. ,
EA88MEHT
THIS INDSNTIIRS, made this /X day o4, 1995, by and between
Douglas D. Dobratz and Carol A. Dobratz, husband and wife
( "Dobratz ") of the County of McLeod and State of Minnesota, party
of the first part and the City of Hutchinson, ( "City ") party of the
second part:
WITNESSETH:
THAT, for and in consideration of the sum of One dollar and
other good and valuable consideration in hand paid to the party of
the first by the party of the second part, receipt of which is
hereby acknowledged said party of the first part does hereby grant,
bargain, sell, convey and warranty to the party of the second part,
its successors, or assigns, forever, a right -of -way and easement,
with the right, privilege, and authority to said party of the
second part, its successors, assigns, lessees, and tenants, to
construct, erect, operate and maintain, underground storm sewer,
sanitary sewer, water mains, roadway and other utilities on, along,
over, through, across, or under the following described lands lying
and being in the County of McLeod and State of Minnesota, to -wit:
See attached Exhibit "A" incorporated herein as if fully set out.
Together with the right of said party of the second part, its
successors and assigns, to place, erect, maintain, inspect, and
relocate at will, roadway, underground sewer, sanitary sewer, water
mains, and other utilities, adding thereto from time to time,
across, through, over or under, the above described premises, to
cut and remove from said premises on either side any trees, or
other obstructions, which may endanger the safety or interfere with
the use of said roadway, sewer, water mains, and other public
-1-
utilities, fixtures or any structures on said premises; and the
right of ingress and egress to and over said above described
premises for the purpose of repairing, renewing, or adding to said
roadway, sewer, water main, sanitary sewer, and other public
utilities, and for doing anything necessary or useful or convenient
for the enjoyment of the easement herein granted; also the
privilege of removing at any time any or all of said improvements
erected or constructed upon, over, under, or on said lands.
Together with the rights, easements, privileges and appurtenances
in or to said lands, which may be required for the full enjoyment
of the rights herein granted.
That for and in consideration of the sum of One Dollar ($1.00)
and other good and valuable consideration in hand paid to the party
of the first part by the party of the second part, receipt of which
is hereby acknowledged, said party of the first part does hereby
grant, bargain, sell, convey and warranty to the party of the
second party, its successors or assigns, forever, a right of way
and easement for roadway purposes along with the right, privilege
and authority to said party of the second part, its successors,
assigns, lessees and tenants, to construct, erect, operate and
maintain, a roadway and other roadway related improvements on,
along, over, through, across or under the following described lands
lying and being in the County of McLeod, State of Minnesota, to-
wit:
The South 10.0 feet and the East 10.0 feet of Lot 3, block 1,
DOSRATZ ADDITION according to the plat on file in the office
of the County Recorder, McLeod County, Minnesota.
AND ALSO:
That part of Lot 3 of AUDITOR'S PLAT OF THAT PART OF THE NW
1/4 OF SECTION ONE, TOWNSHIP 116 N. OF RANGE 30 W. described
-2-
0
0
•
as follows:
Beginning at the northeast corner of said Lot 3, Block 1,
DOBRATZ ADDITION; thence North 01 degrees 15 minutes 43
seconds East, assumed bearing along the northerly extension of
the east line of said Lot 3, a distance of 115.59 feet; thence
North it degrees 44 minutes 17 seconds West 66.66 feet; thence
South 01 degrees 15 minutes 43 seconds West 180.87 feet to the
north line of said Lot 3; thence on a bearing of East 15.0
feet along the north line of said Lot 3 to the point of
beginning.
Party of the first part hereby agrees that said easement or
easements granted herein cannot be amended except in writing
approved by party of the second part.
WHEREFORE, party of the first part has set their hands the
year and date first above written
Attest:
Gary D. Plotz
City Administrator
CITY OF HUTCHINSON
By:
Marlin Torgerson, Mayor
STATE OF MINNESOTA)
) SS.
COUNTY OF McLEOD )
�pv
On this /8 day of 46` t' 1995,
personally appeared Douglas D. Dobra
husband and wife, and acknowledge that
as their own free act and deed.
me a Notary Public,
Carol A. Dobratz,
acutec],-the goregping
■oun MAX
UNN"M - IS 3- yr Comm. EV. Jan. 31. M
STATE OF.MINNESOTA)
SS. .COUNTY OF McLEOD )
On this day of August, 1995, before me a Notary Public
personally appeared Marlin Torgerson and Gary D. Plotz, Mayor and
City Administrator for the City of Hutchinson respectively, who
acknowledge that they executed the foregoing instrument on behalf
of the City of Hutchinson.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
G. Barry Anderson
ARNOLD, ANDERSON & DOVE, PLLP
101 Park Place
Hutchinson, Mn. 55350
Telephone (612) 587 -7575
Attorney I.D. No. 196X
0
0
-4-
M
September 21, 1995
TO: Mayor and City Council
U M
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Advertising for Airport Property Leasing
Please note that this spring we extended one of the two leases for property at the Airport so that both
leases would run at the same time period. Both leases have been for three years in the past The two
current leasers are Steve Hahn (South Property) and Kurt Knutson (North Property). Current leases
run through the end of the year, but we need to advertise now to allow for fall field preparation.
The areas currently being leased are physically separated by drainage ditches and/or the runway, so
• it is expected that some bidders may not want to bid on both properties. We are therefore proposing
that we will bid each area separately, but also include an alternate for leasing both properties, with
the highest total bid being accepted. We are proposing to advertise for bids for leasing the property
for the next three years.
Please also note that the South Property is currently being utilized by the Wastewater Facility for
sludge spreading. We are currently reviewing and testing the North Property for sludge spreading
also. Provisions for work required by the City to spread sludge will be included in the bid proposal.
Based on these criteria, we recommend that the City advertise for Airport property leasing.
cc: Randy DeVries - Director of Water/Wastewater Operations
file: Airport Property Leasing
City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax(612)234 -4240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN55350 -3097
(612) 587 -2975
Fax (612) 234 -4240
- Primed on recycled paper -
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
9� (612) 587 -2242
Fax(612)587 -6427
City of,
M
X �
N
September 21, 1995
TO: Mayor and City Council
D U M
FROM: John P. Rodeberg, Director of Engineering/Pub] is Works
RE: Consideration of Awarding Bid for Lowell Otto Antiques
During the court ordered clean up of the Lowell Otto site, City staff was directed to clean out an
infested storage building. Some of the items located in the building were determined to be antiques
that may be of some value. The directive from the City Attorney had been to have all material found
on the site hauled to a demolition debris site or landfill. Larry Karg, Street Supervisor spoke to me
and City Attorney G. Barry Anderson regarding the issue.
• After some discussion, the decision was made to temporarily store the items (Jay Freedland
graciously volunteered a storage building) and have several antique dealers provide a lump sum bid
for all of the material.
Larry Karg approached four dealers. Bids were opened on Tuesday, September 19, 1995 at 10:40
a.m. in the City Center Staff Conference Room. In attendance were City Administrator Gary Plotz,
Director of Public Works John Rodeberg, and City Attorney Barry Anderson. The bidders, and the
bid amounts, were as follows:
Schaffer Antiques (Bennett Schaffer) $1,125.00
Fahey Sales Agency, Inc. $1,105.00
Hotovec Auctioneers S 627.50
Good Old Days Antiques (136 - 4th Ave Se) $ 626.00
Based on these bids, and the recommendation from the City Attorney, we recommend
awarding the bid to Schaffer Antiques.
cc: G. Barry Anderson - City Attorney
file: Otto Site Cleanup
City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax (612) 234 -4240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax (612) 234 -4240
- Primed on recycled paper
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
(612) 587 -2242
Fax (612) 587 -6427
C�
0
DAVID B. ARNOLD
STEVEN A. ANDERSON
G. BARRY ANDERSON*
STEVEN S. HOGE
LAURA K. FRETLAND
DAVID A. BRUEGGEMANN
PAUL D. DOVE
RICHARD G- McGEE
CATHRYN D. REHER
GINA M. BRANDT
BRETT D. ARNOLD
ALSO ADMITTED IN TEAS AND NEW YORK
ARNOLD. ANDERSON & DOVE
PROFESSIONAL LIMITED LIABILITY PARTNERSHIP
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 553502563
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
(612) 567 -7575
FAX 1612)587 -4096
RESIDENT ATTORNEY
G. BARRY ANDERSON
September 19, 1995
Re: State of Minnesota vs. Lowell W. Otto
Our File No. 3244 -95084
Dear Gary:
SEP 2 01995
OF COUNSEL
RAYMOND C. LALLIER
JANE VAN VALKENBURG
5861 CEDAR LAKE ROAD
MINNEAPOLIS. MINNESOTA 5541E
(61 21 545 -9000
FAX 1612) 545 -1793
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
(612) 389 -2214
FAX (612) 389 -5506
FOR YOUR INFORMATION
This correspondence is for the purpose of advising the City Council
of the status of the above referenced matter.
As you know, the City was in the possession of an order to clean up
the Otto property. The police department, working in conjunction
with the street department, made arrangements for cleaning up the
property pursuant to the order and, exactly as the street
department originally predicted, the clean up process took the
better part of a week. Various items of metal, glass and other
objects were found on the premises.
At present, the City is tabulating the expenses relating to the
clean up and comparing those expenses to cash received from the
City from the disposition of scrap metal and some items of greater
value which City employees believed could be sold to private
parties or file a court order seeking recovery of the net amount
expended by the City. As it stands right now, I believe Lt. Scott
Schwartz of the Hutchinson Police Department is completing the
final wrap up of this matter and I expect to hear from.him shortly
regarding final disposition of assets and the net result to the
City.
This correspondence is also for the purpose of advising the City
that Mr. Otto did appear in District Court and was prosecuted and
ultimately pled guilty to one count of violation of junk storage as
set out in Hutchinson City Ordinance Section 10.01, Subd. 4. The
Court ordered a stay of imposition of his sentence and ordered Otto
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / —
"CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
Mr. Gary D. Plotz
September 19, 1995
Page 2
to be placed in unsupervised probation for a period of one year.
This result was based on the presentence investigation conducted by
Court Services Officer Andy Ypma.
Probation requirements are that Otto was to keep his property in
Hutchinson clean and that if he did not comply he would be facing
the entire 90 days in jail and a $700 fine in addition to any new
charges the City might bring against him should he violate this
condition. He must comply with all City ordinances and Ypma will
do random checks of Otto's property. Because of Mr. Otto's limited
financial assets, no fine was imposed.
I believe this completes the summary of the status of this matter.
Should you have any questions or comments in connection with any of
the foregoing, you certainly should feel free to contact me. Thank
you. Best regards, A
very ty!¢9 yo ]Lrs,
.L.L.P.
G. Vrr*A9 ers
GBA:lm
CC Gina Brandt
9
C
September 20, 1995
MEMO
We received notice
that effective October
1 Arnold, Anderson &
Dove will no longer
provide professional
liability coverage for
Asst. City Attorney
Gina Brandt.
I have asked Dennis
Potter to obtain quotes
for such coverage which
were then forwarded
to Barry Anderson for
review. A letter from
Barry is attached and
the cost quoted for such
coverage is $914 for
one-year. The budget
did not reflect this cost and would come from
contingency of the general fund if approved by the City Council.
City Center
Parks & Recreation
Police Services
Ill Hassan Street SE
900 Harrington Street SW
10 Franklin Street SW
Hutchinson,
MN 55350 -2522
Hutchinson, MN 55350 -3097
Hutchinson, MN 55350 -2464
(612) 587 -5151
(612) 587 -2975
9'y)• (612) 587 -2242
Fax(612)234 -4240
Fax(612)234 -4240
Fax(612)587 -6427
- Prinred on receded paper-
ARNOLD, ANDERSON & DOVE
PROFESSIONAL LIMITED LIABILITY PARTNERSHIP
.
ATTORNEYS AT LAW
101 PARK PLACE
DAVID B. ARNOLD
HUTCHINSON, MINNESOTA 55350 -2563
STEVEN A. ANDERSON
G. BARRY ANDERSON*
(612) 587 -7575
STEVEN S. HOGE
FAX 161 21 587-4096
LAURA K. FRETLAND
DAVID A. BRUEGGEMANN
RESIDENT ATTORNEY
PAUL D. DOVE—
G. BARRY ANDERSON
RICHARD G. McGEE
CATHRYN O. REHER
GINA M. BRANDT
BRETT D. ARNOLD
September 13, 1995
ALSO ADMITTED IN TE% ANO NEW YORK
Mr. Ken Merrill
Director of Finance
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
Re: Assistant City Attorney Issues
Dear Ken:
OF COUNSEL
RAYMOND C. LALLIER
JANE VAN VALKENBURG
SBBI CEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA 55416
IS 2) 545 -9000
FAX 16121 545 -1793
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
16121 3e9 -2214
FAX f612) 389 -5506
A& I reviewed the facsimile transmission from Michael J. Powell
regarding professional liability insurance for the Assistant City
Attorney.
I would recommend option 13, the $1,000,000 limits, with the $5,000
deductible, which would create an expense of $914 for the City of
Hutchinson.
The balance of the coverages outlined in the correspondence from
the National District Attorney's Association are intended to cover
situations that are unique or unlikely to occur, in my view. Under
the circumstances, I think those additional coverages would not be
a wise use of municipal resources.
I have advised Gina that the policy will not contain prior acts
coverage which means that if she desires coverage for occurrences
of malpractice or events that might give rise to litigation prior
to October 1, 1995, she should make separate arrangements for
coverage. This would not be an expense of the City and the premium
for such coverage would likely be around $2,000.
It should be noted that no claims have been made either now or in
the past against Gina for any of the services she has provided to
the City and her practice has been limited generally to the
prosecution work she is presently doing on behalf of the City of
Hutchinson.
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
— CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
Mr. Ken Merrill
September 12, 1995
Page 2
I hope this correspondence is helpful to you in understanding the
issues associated with this coverage.
As a practical matter, Gina has coverage on a claims made basis
through October 1 and if it wouldn't be too inconvenient, I would
suggest that this replacement coverage be acquired effective
October 1, 1995.
Please note that less than $200 of the charges would actually be
attributable to this budget year.
If you need addi
with the foregoj
Very truly
ua • w
G. Barry
GBA:lm
or have questions in connection
Thank you. Best regards.
0
r]
•
DAVID B. ARNOLD'
STEVEN A. ANDERSON
G. BARRY ANDERSON'
STEVEN S. HOGE
LAURA K. FRETLAND
DAVID A. SRUEGGEMANN
PAUL O.DOVE-
RICHARD G. MCGEE
CATHRYN D. REHER
GINA M. BRANDT
BRETT D. ARNOLD
430 ADMITTED IN TEAAS AND NEW YORK
ARNOLD, ANDERSON & DOVE
PROFESSIONAL LIMITED LIABILITY PARTNERSHIP
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350 -2563
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
)612) 587 -7575
FAX (612) S87 -4096
RESIDENT ATTORNEY
G. BARRY ANDERSON
September 21, 1995
Re: Simonson's Condemnation Issues
Our File No. 3244 -95079
Dear Gary:
OF COUNSEL
RAYMOND C. LALLIER
JANE VAN VALKENBURG
5881 CEDAR LAKE ROAD
MINNEAPOLIS. MINNESOTA 55416
1612)S45 -9000
FAX (612) 54S -1793
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
1612) 389 -2214
FAX (6121 389 -5506
Enclosed herewith please find a Resolution authorizing the
commencement of condemnation proceedings in connection with the
Simonson's property. As you know, the City needs to acquire some
real estate in the area of the proposed Bluff Street bridge. I
believe the parties have agreed on all of the essential terms of
the transaction, but because there has been some change in plans on
the part of Simonson's, all of the details have not yet been worked
out.
To avoid delay and to make certain that we do have the property
acquired as of March 1 or thereabouts, the Engineering Department
has asked that we proceed forward with the necessary paperwork to
begin the condemnation process and a quick take proceeding if that
becomes necessary.
Accordingly, I have prepared the enclosed Resolution authorizing
the commencement of condemnation.
Should you have any questions in connection with this Resolution,
please feel free to contact me. Thank you.
Very truly yours,
ARNOLD, AND & DOVE, P.L.L.P.
1 � b / q� (X
G. BariAnderson
GBA:lm
Enclosure E.
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
- CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
• RESOLUTION NO. 10553
THIS RESOLUTION is made this 26th day of September, 1995, by
the Hutchinson City Council.
0
RECITALS:
1. The City of Hutchinson has determined that it would be in
the best public interest to reconstruct, replace or rebuild the so-
called "Bluff Street Bridge" which bridge crosses the Crow River;
2. For reasons of public safety and convenience, including
the age of the existing structure, the inability of the existing
structure to handle increasing traffic loads and public safety
issues concerning the ability of pedestrians to cross the river, it
is necessary that the City of Hutchinson move forward to
reconstruct or remodel the bridge as soon as possible;
3. In order to accomplish the reconstruction or remodeling of
the Bluff Street Bridge in an appropriate and safe manner and
further to accomplish the reconstruction or remodeling of the Bluff
Street Bridge in accordance with the usual and customary
construction and engineering standards, it is necessary that
property adjoining or adjacent to the Bluff Street Bridge, or
adjoining or adjacent to rights of way leading to the Bluff Street
Bridge, be acquired to further this project;
4. The City of Hutchinson is authorized by the state and
federal constitutions and by state and federal law to exercise
powers of eminent domain to acquire all necessary property
interests to complete the Bluff Street project and to fulfill the
demonstrated public need for said project;
NON THEREFORE, BE IT RESOLVED, by the Hutchinson City Council
that the Hutchinson City Attorney is authorized to commence all
appropriate eminent domain proceedings for the purpose of acquiring
the property described on attached Exhibit "A" and any property
interests attendant thereto for the benefit of said Bluff Street
Bridge project.
Dated:
CITY OF HUTCHINSON
By:
Marlin Torgerson, Mayor
Attest:
Gary D. Plotz
City Administrator
•
0
C.
To: Mayor and Council
From: Dolf Moon - Director, Parks, Recreation and Community Education
Mary Haugen - Facilities and Operations Manager
Date: September 13, 1995
Re: Civic Arena grant application
The City of Hutchinson has an opportunity to apply for a matching grant of
up to $50,000. to be used for improvements to ice arenas. This grant
money is part of the legislation commonly referred to as the "Mighty
Ducks' bill, having been named after the movie of the same name. The
State of Minnesota has established goals for the development of new ice
arenas and for improvements to existing ice arenas. Priorities have been
established to award these grants to either help build new facilities, or to
renovate existing buildings. Grants of up to $250,000. are available to
communities planning to build new arenas. Grants of up to $50,000. are
available to assist in the renovation of existing buildings.
There is a total of 2.9 million dollars available. The bulk of the awards will
go toward increasing the number of ice sheets in the state - for building new
arenas. $400,000. has been earmarked for renovations to existing facilities -
S grants of $50,000. each. The following priorities have been established
by the Minnesota Amateur Sports Commission to award grants for existing
arenas:
1. Additional locker room space, especially for female users
2. Energy conservation and air quality improvements
3. Code, health and safety issues
4. Ice plant repair and replacement
Based on these criteria, the following is a list of projects to consider for
upgrading the Hutchinson Civic Arena.
City Center
I11 Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax(612)234 -4240
1. Low emmisivity ceiling curtain
2. Replace lighting system
3. Dehumidification system
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN55350 -3 09 7
(612) 587 -2975
Fax(612)2344240
- Primed on recizled paper-
$25,000.
$35,900.
$45,000"
$105,900.
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
9_ G (612) 587 -2242
Far(612)587 -6427
0
The grant application process requires the local building authority, in this
case, the City of Hutchinson, to pass a resolution authorizing the
application. Assuming the grant is awarded to the City and the project is
completed, the State will then reimburse the City on a 1:1 basis, up to a
total of $50,000. A possible funding source for the City's share is the
Capital Improvement Fund.
These projects have been discussed with people throughout Hutchinson's
skating community. Members of the Parks and Facilities Standing
Committee have discussed this application and are asking for your approval
to apply for this grant - based on the projects as listed, and ask that you pass
the resolution. Now that the refrigeration system has been replaced, we can
continue to work toward many of the other building improvements as
identified by our users.
Attached is the resolution required by the state as part of the application
process: 0
1 J
0
September 20, 1945
Hutchinson City Council,
This letter is to inform you that the fund drive is underway for the second phase of
the Hutchinson Civic Arena as promised. We would like to have you consider our
pledge of $50,000.00 toward the second phase project (dehumidification and
alumasorb ceiling insulation). If this pledge can be used in conjunction with the
"Mighty Ducks" Federal Grant, we may be able to get more improvement with this
Is pledge.
4 .%��
�� T( „
0
RESOLUTION N0. 10548
WHEREAS, the Minnesota Amateur Sports Commission (MASC), via
the State Capital Bonding Fund, provides for capital funds to assist
political subdivisions of the state of Minnesota for the development of
sport facilities,
WHEREAS, the City of Hutchinson desires to renovate and improve
the Hutchinson Civic Arena for the sports of girls and boys hockey and
figure skating,
NOW, THEREFORE BE IT RESOLVED by the Mayor and City Council
of the city of Hutchinson, Minnesota:
1. Estimates for the cost of the renovations are $105,900. and
the City of Hutchinson is requesting $50,000. from the Mighty
Ducks Capital Bonding Fund and will assume responsibility for
the remainder of the project in the amount of $55,900.
2. The City of Hutchinson agrees to continue to assume 100
percent of the operation costs for said sport facility, and will
operate said facility for its intended purpose for the functional
life of the facility which is estimated to be 40 years.
3. The City Council of the City of Hutchinson Minnesota,
agrees to enter into necessary and required agreements with
the Minnesota Amateur Sports Commission for the specific
purpose of improving the Hutchinson Civic Arena and long term
program direction.
4. That an application be made to the State of Minnesota,
Minnesota Amateur Sports Commission, to be included in the
Minnesota Amateur Sports Commission's (Govemor's) Capital
Budget request for an amount presently estimated to be
$50.000.
5. That the Parks, Recreation and Community Education
Director and/or the Parks and Recreation Department's
Facilities and Operations Manager is authorized to execute said
application and serve as the official liaison with the Minnesota
Amateur Sports Commission.
Adopted by the City Council this 26th day of September, 1995.
ATTEST:
Mayor
Gary D, Plotz 9' G
City Administrator
0
• City Council:
The Hutchinson Fire Department Relief Association is the retirement
entity of the volunteer firemen. By law, every a years, we must have an
actuarial study done for the Association. Concurrent with the actuarial,
the Actuary calculates the financial affect of proposed benefit increases.
The Trustees of the Association are recommending to the membership a
50 cent per year of service increase to the monthly pension. This will
be voted on by the membership on monday, September 25, 1995. Should the
membership approve the increase, City Council approval is necessary.
Currently the monthly pension is based on $7.00 per year of service;
if approved, the base would be $7.50.
Attached is the data we used in recommending the 50 cent increase. I
will be present at the Council meeting to answer any questions you may
have regarding the increase. The data and projections show that we would
move from a 72.9% full funding to a 91.9% full funding even with the
50 cent increase.
Gary L. Henke
Treasurer
r1
U
•
911
rJ
HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION
PENSION REVIEW
SEPTEMBER 25, 1995
U
•
9�
0
ACTUARSU
SUMMARY Of ACTUARIAL FINANCIAL POSITIONS
1982 Thru 1994
•
WITH
WITH
WITH
WITH
WITH
WITH
WITH
ACTUAR.
t ACTUAR. t
ACTUAR, t
ACTUAR.
t
ACTUAR.
ACTUAR.
ACTUAR.
BEFORE OLD RATE
t REV RATE t
BEFORE
OLD RATE s
NEW RATE
t BEFORE
OLD RATE
NEW RATE
NEW RATE
ACTUAR. 65.00
t 66,00 t
ACTUAR.
$6,00 t
61.00
t ACTUAR.
6700
61,60
18,00
ACTUAR. DEC 31, DEC 33,
t DEC 31, t
DEC 31,
DEC 31, t
DEC 31,
t DEC 31,
DEC 31,
DEC 31,
DEC 31,
1982 1986 1986
t 1986 t
1990
1990 t
1990
t 1994
1994
1994
1994
......•....... .. ..
t --- -- --- t
--------
-------- t
--------
t --------
-------- ---------
-- -----------
4 t
s
s
t s
x
s
Assets, End of Year
2T1,414 405,215 405,215
t 405,215 t
558,573
558.611 t
551,617
= 713,889
713.889
713,889
713,889
c t
s
t
Accrued Liability
(116,106)(486,106)(524,693)
t (668.626) t
(668,626)(318,2801
t
(893,260)
t (893,260)(920.351)
(979,299)
!1.038,241!
• Annual Normal Cost
0 (53-884) O
e 0 s
---- ---
(56,7601
-------
O t
----- - -- t
0
--- ----
t (66,640)
t -- ------
0
------- --
0
--
0
c x
t
s
Unfunded Accrued Liability
(215,232)(139,315)(139.418)
t (263,411) t
1166,1091(219,5231
t
(334,513)
t (246,011)(206,468)
1265;410)
i321,952t
c s
t
x
s Funded
56.786 74,41% 13.23%
t 60.60% t
77.02%
31.79% t
62.541
t 71.37%
13.57%
12.901
68.16%
•
ACTUARYI NO RATE INCREASE PROJECTION
•
Assets, Beginning of Year
Revenues:
Investment Earnings
State 2%
City Contribution
Rural Contribution
Expenditures:
Pensions
Funeral Benefit
• Actuarial Fee
All Other
Assets, End of Year
Accrued Liability
Annual Normal Cost
DEC 31, DEC 31, DEC 31, DEC 31, DEC 31,
1994 1995 1996 1997 1998
-- - - - - -- -- - - - - -- -- - - - - -- -- - - - - -- -- - - - - --
701,698 713,889 762,139 812,889 863,639
- - - - - -- -- - - - - -- -- - - -- -- -- - - - - -- -- - - - - --
4,726
50,000
50,000
50,000
50,000
35,287
35,000
35,000
35,000
35,000
15,000
17,000
17,000
17,000
17,000
6,160
3,500
3,500
3,500
3,500
61,173 105,500 105,500 105,500 105,500
46,269 48,000 48,000
0 3,750 3,750
0 2,500 0
2,713 3,000 3,000
48,982 57,250 54,750
-- - - - - -- -- - - - - -- -- - - - - --
48,000 48,000
3,750 3,750
0 0
3,000 3,000
54,750 54,750
- -- - -- -- - - - - --
713,889 762,139 812,889 863,639 914,389
( 920, 357)( 920, 357)(920,357)(920,357)(920,357)
0 (17,192) (34,384) (51,576) (68,768)
-- - - - - -- -- - - - - -- -- - - - - -- -- - - - - -- -- - - - - --
Unfunded Accrued Liability ( 206, 468)(175,410)(141,852)(108,294) (74,736)
-- - - ---- -- - - - - -- - ----- -- -- - - - - -- -- - - - - --
-------- -- - - - - -- -- - - - - -- -- - - - - -- -- - - - - --
% Funded
Annual Contribution
State 2 %, City 8 Rural
•
77.57% 82.81%, 88.32% 93.84% 99.35%
- - -- - -- - - - - - -- - - -- - -- - - - - - -- -- - - - --
------- - - - - - -- - - - - - -- - - - - - -- - - - - - --
42,980 42,980 42,980 42,980
-- - - - - -- - --- - - -- -- - - - - -- -- --- - --
-------- -- - - - - -- -- - - - - -- -- - - - - --
55,500 55,500 55,500 55,500
-- - - - - -- -- - - - - -- -- - - - --- -- - - - - --
-------- -- - - - - -- -- - - - - -- -- - - - - --
• ACTUARY2 50 CENT RATE INCREASE PROJECTION
•
•
DEC 31, DEC 31, DEC 31, DEC 31, DEC 31,
1994 1995 1996 1997 1998
- - - - - -- -- - - - - -- -- - - - - -- -- -- - - -- -- - - - - --
Assets, Beginning of Year 701,698 713,889 758,714 806,039 853,364
Revenues:
Investment Earnings
State 2%
City Contribution
Rural Contribution
Expenditures:
Pensions
Funeral Benefit
Actuarial Fee
All Other
4,726
50,000
50,000
50,000
50,000
35,287
35,000
35,000
35,000
35,000
15,000
17,000
17,000
17,000
17,000
6,160
3,500
3,500
3,500
3,500
61,173 105,500 105,500 105,500 105,500
46,269
51,425
51,425
51,425
51,425
0
3,750
3,750
3,750
3,750
0
2,500
0
0
0
2,713
- - - - -- --
3,000
- - - - --
3,000
-- - - - - --
3,000
-- - - - - -- --
3,000
- - - - --
48,982
- - -- -- --
60,675
- - - - -- --
58,175
- - - - --
58,175
-- - -- - -- --
58,175
- - - - --
Assets, End of Year 713,889 758,714 806,039 853,364 900,689
Accrued Liability ( 979, 299)( 979, 299)(979,299)(979,299)(979,299)
Annual Normal Cost 0 (18,261) (36,522) (54,783) (73,044)
-- - -- - -- -- - - - - -- -- - - - - -- -- - - - - -- -- - - - - --
Unfunded Accrued Liability ( 265, 410)( 238, 846 )(209,782)(180,718)(151,654)
- - - - - - -- -- - - - - -- -- - - - - -- -- - - - - -- -- -- - - --
-------- -- --- - -- - - -- - - -- -- - - - --- -- - - - - --
% Funded
Annual Contribution
State 2 %, City & Rural
72.90% 77.48% 82.31% 87.14% 91.97%
- - - - - -- - - -- --- - - - - - -- - - -- - -- -- -- - --
------- - - - - --- - - - - - -- - - - -- -- - - - - - --
46,507 46,507 46,507 46,507
-- - - - - -- -- - - - - -- -- - -- - -- -- - - - - --
-------- -- - - - - -- - - - - - - -- -- - - - - --
55,500 55,500 55,500 55,500
-- - - - - -- -- - - -- -- -- - - - --- -- - - ----
-------- -- - - - - -- -- - - - - -- -- - -- - --
• ACTUARY3
•
Assets, Beginning of Year
Revenues:
Investment Earnings
State 2%
City Contribution
Rural Contribution
Expenditures:
Pensions
Funeral Benefit
Actuarial Fee
All Other
$1.00 RATE INCREASE PROJECTION
DEC 31,
DEC 31,
DEC 31,
DEC 31,
DEC 31,
1994
--- - - - - -- -----
1995
- - - - --
1996
----- - - - - --
1997
---- - - - - - --
1998
----- - - - - --
701,698
713,889
755,289
799,189
843,089
4,726
50,000
50,000
50,000
50,000
35,287
35,000
35,000
35,000
35,000
15,000
17,000
17,000
17,000
17,000
6,160
3,500
- - - - -- -----
3,500
- - - - -- -----
3,500
- - - - -- -----
3,500
- - -- --
-- - - - - -- -----
61,173
-- - - - - -- -----
105,500
- - - - -- -----
105,500
- - - - -- -----
105,500
- - - - -- -----
105,500
- - - - --
46,259
54,850
54,850
54,850
54,850
0
3,750
3,750
3,750
3,750
0
2,500
0
0
0
2,713
3,000
- - - - -- -----
3,000
- - - - -- -----
3,000
- - ---- -----
3,000
- - - - --
-- - - - - -- ----
48,982
-- - - - - -- -----
-
64,100
- - - - -- --
61,600
--- - - - - -- -----
61,600
- - - - -- --
61,600
--- - - - - --
Assets, End of Year
713,889
755,289
799,189
843,089
886,989
Accrued Liability
(1,038,241)
(1,038,241)
(1,038,241)
(1,038,241)
(1,038,241)
Annual Normal Cost
0
----- - - - - -- -----
(19,329)
- - - - -- -----
(38,658)
- - - - -- -----
(57,987)
- - - - -- -----
(77,316)
- - - - --
Unfunded Accrued Liability
(324,352)
(302,281)
(277,710)
(253,139)
(228,568)
% Funded
68.76%
72.75%
76.98%
81.20%
85.43%
Annual Contribution
46,507
46,507
46,507
46,507
State 2 %, City & Rural
-----------
55,500
----- - - - - -- -----
--
55,500
---- --
--- -- - - --
55,500
- ---- - - - - --
----- -- - - -- -----
55,500
----- - --- --
- - - - --
• HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION
PENSION SCHEDULE
10 -01 -95
•
AMOUNT
YEARS
PER YEAR
MONTHLY
ANNUAL
SERVICE
---- - - - - -- -
%
- - - - --
SERVICE
---- - - - - --
PENSION
----- - - - - --
PENSION
----- - - - - --
10
60
$8.00
$48.00
$576.00
11
64
8.00
56.32
675.84
12
68
8.00
65.28
783.36
13
72
8.00
74.88
898.56
14
76
8.00
85.12
1,021.44
15
80
8.00
96.00
1,152.00
16
84
8.00
107.52
1,290.24
17
88
8.00
119.68
1,436.16
18
92
8.00
132.48
1,589.76
19
96
8.00
145.92
1,751.04
20
100
8.00
160.00
1,920.00
21
100
8.00
168.00
2,016.00
22
100
8.00
176.00
2,112.00
23
100
8.00
184.00
2,208.00
24
100
8.00
192.00
2,304.00
25
100
8.00
200.00
2,400.00
26
100
8.00
208.00
2,496.00
26
100
8.00
208.00
2,496.00
28
100
8.00
224.00
2,688.00
29
100
8.00
232.00
2,784.00
30
100
8.00
240.00
2,880.00
•
HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION
PENSION SCHEDULE
10 -01 -95
0
AMOUNT
YEARS
PER YEAR
MONTHLY
ANNUAL
SERVICE
---- - - - - --
%
- - - - - --
SERVICE
---- - - - - --
PENSION
----- - - - - --
PENSION
----- - - - - --
10
60
$7.50
$45.00
$540.00
11
64
7.50
52.80
633.60
12
68
7.50
51.20
734.40
13
72
7.50
70.20
842.40
14
76
7.50
79.80
957.50
15
80
7.50
90.00
1,080.00
16
84
7.50
100.80
1,209.60
17
88
7.50
112.20
1,346.40
18
92
7.50
124.20
1,490.40
19
96
7.50
136.80
1,641.60
20
100
7.50
150.00
1,800.00
21
•
100
7.50
157.50
1,890.00
22
100
7.50
165.00
1,980.00
23
100
7.50
172.50
2,070.00
24
100
7.50
180.00
2,160.00
25
100
7.50
187.50
2,250.00
26
100
7.50
195.00
2,340.00
26
100
7.50
195.00
2,340.00
28
100
7.50
210.00
2,520.00
29
100
7.50
217.50
2,610.00
30
100
7.50
225.00
2,700.00
0
•
RESOLUTION
This Resolution is made and entered this 26th day of September,
1995.
Recitals:
1. Citizens Bank & Trust Company, Hutchinson, Minnesota, has
agreed to donate to the City of Hutchinson an electronic bulletin
board for installation on municipal property and to assist in the
creation of a maintenance fund for said sign;
2. The City of Hutchinson has agreed to accept said donation in
the form of a written resolution;
NOW THEREFORE BE IT RESOLVED that the Hutchinson City Council, for
and on behalf of the residents of the City of Hutchinson and the
surrounding communities, gratefully accepts the donation of the
electronic bulletin board and further agrees to permit the use of
city property for the establishment of said bulletin board at no
expense to the Hutchinson Area Chamber of Commerce or any other
agency, group or individual.
BE IT FURTHER RESOLVED that the Hutchinson City Council, for and on
behalf of the residents of the City of Hutchinson and the
• surrounding communities, appreciates the generosity of Citizens
Bank & Trust Company, Hutchinson, Minnesota, its officers and
employees and commends all concerned for their civic involvement in
creating a better community.
Attest:
Gary D. Plotz
City Administrator
•
Marlin Torgerson, Mayor
iz� _A,
• AGREEMENT
THIS AGREEMENT, made and entered into this day of , 1995,
by and between Citizens Bank & Trust Co., Hutchinson, Minn., a Minnesota banking corporation
(hereinafter referred to as `Bank "), and the City of Hutchinson, a municipal corporation, in the
County of McLeod, State of Minnesota (hereinafter referred to as "City").
WHEREAS, Bank and City have had discussions concerning the possibility of Bank
providing as a gift to City a Community Events controlled sign to be located on City's property;
WHEREAS, City is desirous of having said Community Events sign in its possession and
located on its property;
WHEREAS, Bank desires to provide as a gift to City the said Community Events sign;
WHEREAS, Bank and City now desire to reduce their declaration of gift and acceptance
of gift to writing.
NOW, THEREFORE, in consideration of One Dollar ($1.00) and other good and
valuable consideration, it is agreed as follows:
• 1. Bank agrees to make a gift to City of a Community Events sign similar to the one
shown on Exhibit A to this Agreement which is attached hereto and incorporated herein by this
specific reference.
2. Bank and City agree that Bank shall enter into a contract with the sign vendor for a
sign to be constructed for the approximate sum of Forty -Five Thousand Dollars ($45,000.00) and
that Bank shall be responsible for all construction costs of said sign.
3. City agrees to accept said sign as a gift following completion of the construction of
said sign and City shall be responsible for all permits related to the construction of said sign and
for all electrical and any other hook -up charges or fees associated with said sign.
4. City agrees that Bank shall have the sole and exclusive advertising rights on and upon
said sign and that all advertising on and upon said sign shall be pursuant to the directions and
instructions of Bank.
5. It is agreed and understood by Bank and City that the obligation of Bank shall not be
beyond the gift as specified herein. City shall own and assume all liability with respect to said
Community Events sign.
6. It is agreed and understood by Bank and City that Bank shall have no liability for any
• message appearing on said Community Events sign and that City agrees to indemnify and hold
harmless Bank concerning any message contained on said Community Events sign.
/6'_,�
7. It is distinctly agreed and understood by Bank and City that it is the purpose and
intention of Bank to vest all incidents of absolute ownership of the Community Events sign in City •
from the date of completion of construction of said Community Events sign
8. This Agreement shall inure to the benefit of and be binding upon the parties named
herein and upon their respective successors and assigns.
IN WITNESS WHEREOF, the parties have hereto caused this Agreement to be duty
executed as of the date and year first above written.
Citizens Bank & Trust Co., Hutchinson, Minn.
I:
T. A. Burich
Its President
City of Hutchinson, a Municipal Corporation
m
Gary D. Plotz
Its City Administrator •
0
2
::..:..
•;.;_
�� _ _ ..`r
_ _ ..r
_ _ r. a�: ;y1�i
per._, .,._
COUNTY OF McLEOD l
HIGHWAY DEPARTMENT _ 5;-:P 14 1391
Oeptember 13, 1995
TO: Cities of McLeod County
Townships of McLeod County J
TO WHOM IT MAY CONCERN: \
As you may be aware, there is an organization called the Southwest Corridor
Transportation Coalition which is a nonprofit corporation composed of individuals
and representatives of units of government and businesses which are served by
Trunk Highway 212 and which support improvements to Trunk Highway 5 and
construction of a new Highway 212 between Interstate Highway 494 and Cologne.
During 1994 and 1995, the Coalition has continued to work with both state and
federal representatives, as well as prosecuting an application to the United
States Congress for demonstration funds. However, they were able to secure a
$75,000 grant from the Minnesota Department of Transportation to fund a
feasibility study concerning the possibility of constructing Highway 212 as a toll
road. That study has now been completed and has been submitted to MnDOT for its
future consideration. MnDOT is now soliciting proposals from toll developers for
projects. They are hopeful that T.H. 212 will be included in such a proposal.
While they are not anxious to have the first toll road in the state, they are
zealously attempting to pursue all alternate sources of financing as a way of
tempting to move the T.H. 212 project forward.
The coalition nee resolutions of supporf�rom as many counties, cities and
townships as possible s or IPig the 212 project, even as a toll road.
Information is being brought by the Coalition to Glencoe for the benefit of the
McLeod County Board and city and township representatives. You will be asked to
send in resolutions of support. My feeling is this meeting will help everyone
understand what is going on. Please try to attend.
County Courthouse
Commissioners Room
September 26, 1995
1:00 PM
Thank you.
ince el /
Richard jona�as, P.E.
McLeod County Engineer
cc: McLeod County Commissioners
Joe Culhane, County Administrator
Bob Johnson
• 2397 Hennepin Avenue North • P.O. Box 236 • Glencoe, Minnesota 55336
(612) 864 -3156 • FAX (612) 864 -1302
AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER / C/ - A
to
ASSESSMENT SEARCH
CITY OF HUTCHINSON
111 HASSAN STREET SE, HUTCHINSON, MN 55350 612 234 -4209
DATE RECEIVED: 08/02/1995 TIME RECEIVED: ORDERED BY: JOE KRAMM
CONTACT PHONE 612 -693 -7172
CONTACT ADDRESS: 145 S. HOLCOMBE
FAX NUMBS&
LITCHFIELD MN 55355
PROPERTY INFORMATION
PROPERTY ADDRESS: 720 ATLANTA AVENUE SW
LOT: 3
BLOCK: 2
ADDITION: PADEN'S FIRST ADDITION
CITY PID NO: 12- 116 - 30-08 -0060
MCLEOD COUNTY PID NO. 23. 316.0060
OWNER'S NAME: J & S INVESTMENTS
OWNER'S MAILING ADDRESS: IN ON MN 55350
ASSESSMENx` INFORMATION '
SPECIAL ASSESSMEtM: I have caused examination of the records in the Office of the Director of Engineering as to
above-described Assessments against the aboveescribed real estate, and to the best of my knowledge and belief, assessments in the
amount Of $ 22,563.00 * are charged, and as yet unpaid against the real estate. In addition, the amount certified
to the County Auditor for collection in 1995 is approximately S . (See attached printout.)
12EFERRED ASSESSMEN'T'S: There IM/ are no deferred assessments against the above-described real estate, totaling
$ in principal and interest through (see attached worksheet). IF NOT PAID
BY THIS DATE, YOU MUST CONTACT THIS OFFICE AT LEAST 48 HOURS PRIOR TO CLOSING TO HAVE INTEREST REFIGURED.
PENDING ASSESSMENT'S: (Project has been initiated by Council Resolution): K NO, YES
COMMENTS: * AS PER AGREEMENT APPROVED BY COUNCIL 6-27 -1995, ASSESSMENTS AS LISTED
ON ATTACHED COMPUTER PRINTOUT, DATED 8 -2 -1995, ARE REDUCED TO $22,563.00 WITH
PAYMENTS SPREAD OVER 7 YEARS, BEGINNING IN 1996.
SEE ATTACHED COMPUTER PRINTOUT FOR ASSESSMENT DETAILS AND ADDITIONAL COMMENTS.
MISCELLANEOUS
NO IC YES UNKNOWN
NOTE: T e Su ivision Agreement may contain restrictions on t eta property or may contain procedures for
assessing the cost of improvements against the property or may otherwise affect your use and enjoyment of the property. If
the Subdivision Agreement is not on record against the property at the County, a copy an be secured from the City at a
nominal cost.
UNPAID BILLS:
Water Bill % No Yes Amount S
Tree Removal X No Yes Amount S
Weed Cutting No —� Yes Amount S 135.2 995
Other % No Yes Amount $
Utility billings and current service charges will be computed as soon as a final reading is r uested by the pro rty owner.
DISCLAIMER
Neither the City of Hutchinson nor its em loyees guarantee the accuracy of the above info Lion. In consideration for
from
supplying the indicated information in the form set forth above any cla the City its employees arising this
's be
assessment search is hereby expressly waived. Also, be advised t)tat the Audi Office should
checked for any assessment that might be of record.
DATED: 08/18/1995
/P -74
PRtvCRTY DATA SYSTEM ;iiii; ii i;ii; "v •a ;;;3ii ;i; ;i;iW
TAXPAYER INQUIRY "U-F:i 319
PR& RTY Ill :NEXT
12- 116-'30- 08 -MOGO A;; ;;;;;;;2
Pt. Con: Mt.Adr:
1- 1OUSE# FRACTION ST1 ;= NAPE UNIT ZIP+4 Front: Back:
720 1/ ATLANTA AVE E5!i 0 Right: Left: •
Omwrl: J &S INVESTMENTS Oomer3:
Om-*--r2 s Owne-r4:
Zoning: Prim /sec: Yr.blt: 0000 Area: Acres:
Sch.Dst: 423 Wshd: 00 G'r /Os/Ex: Subrecss 00 Width: Depth:
•• a111afaaaal afa7la of afa aafaf aaaf alaafa laafalafaaaa al al lla1111faaaf aaf aaf afafa
M4 t -Land PFf.t -Bldg PFct -Mach Mkt -Tot Tx Capacity Hd PT XO.m
1990:
1989:
Legal Description: LOT 3 BLOCK 2
Q ii❑❑ FVXEN FIRST ADD
SPECIAL ASSESSMENT SEARCH SUMMARY
AS OF: 08/02/1995
::RVPERTY IDs 12-116-30-M-0060 SEE COMMENT NTS
S /A# ASSESSMENTT DESCRIPT. YEAR TM FgTE TOTAL ANN. PRIN- PAYOFF CD
SA --103 CUB, GUTTER &SUEFACE 1981 10 10.5000 4315.67 431.57 X9.49 �
SA, -121 WATERMAIN 1981 10 7.0000 14695.70 1469.57 G e
SA-122 STORM SEWER 1981 10 7.0000 1813.39 181.34 ��� l o I �/j�
S44-123 CLF1B&WFIER &S ACE 1961 10 7.0000 1738.24 173.82 I��C 1.
SA-149 BIT.SUFFACING 1982 10 10.5000 3725.89 372.59 UrfU
�4A -150 BIT.SURFACING 1982 10 10. 000 2065.18 206.52
SA-159 CIM- GUTTER-BRSE 1983 10 9.1000 3704.37 370.44 CIO O�/o
54x270 BIT.E7�SE/4�AF: COURSE 1991 10 6.1800 714.18 71.42 r,0 •
SA -278 STOFTVSAN.SEW/WATERM 1992 10 5.25,.00 3744.28 374.43 3�
a•
SUMMARY OF LEVIED 36516.90 3651.70 +� 1735 P &I CERTIFIED 4107.41
SU V1ARY OF DEFETT%ED 0.00
-
SUMMARY OF CLOSED 0.00
SUMMARY OF HISTORY 0.00
FffiOFIERTY DATA SYSTEM
: F•ress ENTER; or F1, F4 $P£5iAE7As§ksSMENT COPI ENTS INQUIRY :CLF%R 332
PFLTERTY ID :NEXT
12- 116- 30- 08- {- jFJE,O A i ; i ;iii ; ; 2
C 0 M 11 E N T S
198+ -1992 Weed Cutting - $235.19
s
F•ress F1, F2, F5, F8
•
0
TAX FORFEIT COMPUTATION
103
7.60%
1985
121
7.60%
1985
122
6.20%
1986
123
6.20%
1986
149
6.71%
1988
150
6.71%
1988
159
6.31%
1989
270
5.40%
1994
278
10.50%
1981
4315.67
14695.7
1813.39
1738.24
3725.89
2065.18
3704.37
714.18
3744.28
36516.9
0
22563
7 YEARS
2,666.56
9,080.15
1,120.45
1,074.02
2,302.15
1,276.03
2,288.85
441.28
2,313.51
22563
• CITY COUNCIL MINUTES - JUNE 12, 1995
Mr. Rick Larson presented a report on the community bike survey which was
conducted about two months ago. He stated there was a 19.5 percent response to the
survey.
(b) PRESENTATION TO OFFICER MARK SHOUTZ AND CANINE DON
Mayor Torgerson presented Officer Mark Shoutz and Canine Don with a Resolution
of Recognition for their outstanding performance in the narcotics detection
certification program.
7. RESOLUTIONS AND ORDfVAVCFC -- SEE CONSENT AGENDA
1►1 hl • b
(a) CONSIDERATION OF PADEN FIRST ADDITION ASSESSMENT ISSUE
(MARK SCHANTZEN) (DEFERRED MAY 23, 1995)
• City Attorney Anderson stated the City had two options to resolve the issue
concerning Lot 3, Block 2, Paden First Addition, namely: (1) follow through on the
City's initial proposal of approximately $21,000.00 worth of assessments payable
over seven years with such minor modifications as the parties are willing to enter into;
or (2) propose to purchase the lot for approximately $1,500.00. Since he did not
foresee any reason for the City to purchase Schantzen's tax forfeit property, he
advised the Council to consider the reduced assessment of $22,563.00 to be
reassessed to the property over seven years.
•
Following discussion, Council Member Craig moved to reduce the assessments down
to $22.563.00, seconded by Council Member Erickson and unanimously carried.
9. NF.1XBUSl`NESS
(a) CONSIDERATION OF AWARDING SALE OF 1995 GENERAL OBLIGATION
IMPROVEMENT BONDS AND HATS FACILITY BONDS
Bond Consultant Steve Apfelbacher presented the results of the bond bids opened this
afternoon. He recommended awarding the sale for the $4,185,000 G.O. Improvement
Bonds, Series 1995A to FBS Investment Services, Inc. and the sale for the $1,500,000
G.O. Bonds, Series 1995B to Cronin & Company, Inc.
97
LI
DAVID B. ARNOLO
SEVEN A. ANDERSON
G_OARRY ANOERSON*
STEVEN S. HOGE
LAUMA K. FRETLAND
DAVID A. 9RUEGGEMANN
PAUL D. DOVE"
4 CHARD D. McGEE
CATHRYN D_REHER
GINA M. ORANDT
ORETT O. ARNOLD
ARNOLD. ANDERSON & DOVE
0ROFES510NAL LII.ITEO NAMILITY RARTNEI.f HIR
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON. MINNESOTA 55350 -2563
16121 567.7575
FAX 16121 517 -4096
RESIDENT ATTORNEY
G. @ARMY ANDERSON
June 8, 1995
Mr. Gary Plotz
City Administrator
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
OF COUNSEL
RAYMOND C. LALLIER
SANE VAN VALAENOLIRG
Seal CEDAR LAKE ROAD
MINNEAROLIS. MINNESOTA 55, 6
16121545.9000
FAX -6121 545 -1793
501 SOUTH FOURTH STREET
PRINCETON. MINNESOTA 5537,
,sit) 38"114
FAX 16121;•¢5506
RECEIVED
%1L1 %1 d 1595
CITY OF HUTCHINSON
RE: Mark Schantzen Matter
Our File No. 3188 -94262
Dear Gary:
I write to you today regarding the Paden's Addition problems, an
issue that was discussed at the last City Council meeting and
deferred to this Monday evening's meeting.
Various Council members wanted additional information and this
correspondence is designed kO provide that information.
,John Rodeberg can give you more detail regarding problems
associated with the assessment searches, but I believe I can
provide enough background so that the Council can at least make
some decisions. I am enclosing for your review and the review of
the City Council, the following documents:
1. My correspondence dated May 19, 1995;
2. My correspondence dated April 7, 1995;
3. John Rodeberg's letter dated March 22, 1995 including the two
assessment searches referred in said letter;
4. A copy of Pete Kasal's letter dated May 9, 1994;
5. A copy of Pete Kasal's letter dated April 4, 1994;
• 6. A copy of the memorandum from John Rodeberg dated December 7,
1992.
*CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE OAR ASSOC'ATION /1 - TT
"CERTIFIED AS A REAL PROPERTY LAW SPEC'.AUST BY THE MINNESOTA STATE SAM ASSOC AT ON �/ / 1 1
Mr. Gary Plotz
June 8, 1995
page 2
Looking at all of these documents in chronological order, it seems
reasonable to conclude that the owners who purchased the property
at the county auction did so initially because of the
representations made by the City that the assessments were in the
neighborhood of $21,000.00 and I think it reasonable that the City
take some appropriate action relative to this particular lot even
if it does nothing relative to other lots.
As I outlined in prior correspondence, the City has, in my view,
two options.
It can either follow through on its initial proposal, approximately
$21,000.00 worth of assessments payable over seven years with such
minor modifications as the parties are willing to enter into or,
alternatively, the City could propose to purchase the lot for
approximately $1500.00, a price I believe the present fee holders
would be willing to accept.
If the City chooses to go this route, then the City may wish to
consider whether or not it wishes to acquire the other two lots
which could be acquired for a fairly modest amount, the lot owned
by Mr. Krammer and the lot owned by Mr. Daggett. Otherwise, these
properties are simply going to march through the forfeiture process
and will have zero developmental potential.
A question was raised regarding the Word of Life agreement and for •
the information of the Council I am enclosing a copy of that
agreement as executed by the parties as well.
Thank you. Best regards.
Very t y you
ARN DERSO DO P.L.L. P.
rry Anderson
GBA /es
cc: John P. Rodeberg (without enclosures)
41
E
•
Ll
DAVID B. ARNOLD'
STEVEN A. ANDERSON
O. BARRY ANOERSCN'
STEVEN S. HOGC
LAURA K. FRCTLAND
DAVID A. BRUEGOCMANN
PAUL D. DOVE'S
RICHARD O. MCOCC
CATHRYN D. REHER
OINA M. BRANDT
BRETT D. ARNOLD
.100 IcIl nEP 1N .C.s..e .E- •o..
ARNOLD. ANDERSON & DOVE
PRGFESSIONAL LIMITEO L1AGILITT •A.TnCwSH1•
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON. MINNESOTA 55350-2563
(612) 587.7 57 5
FAX 16121 587.4096
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
RESIDENT ATTORNEY
O. BARRY ANDERSON
May 19, 1995
OF CCLNSE_
PAYMCND C. _A_, ER
JANE V.N '_- v *EN11.16
5881 CE7AR LAKE ROAD
MINNEAPOLIS. M NNCSOTA 55''e
161215.5.9000
FAX 16 21 5.5 -1793
501 SOUTH FOURTH STREET
PRINCETON. M.NNESOTA 55371
161 21 319221 4
FAX 1612: 369-SSC5
Re: Paden's Addition Assessment Issue
Our File No. 3188 -94262
Dear Gary:
I believe I corresponded with you on this matter a few weeks ago.
As you may recall, John Rodeberg and I had a meeting with Pete
Kasal regarding assessment problems in Paden's Addition.
I would like to have this matter placed on the agenda for the next
regularly scheduled City Council meeting as I believe we do owe Mr.
Kasal a response to his request.
He has pointed out that the present level assessments, plus soil
correction costs, makes the property that he purchased virtually
undevelopable. He also has some issues relating to the matter in
which certain assessment searches were handled.
As I see it, it appears that the Council has three choices.
First, the Council can choose to do nothing, leaving the present
assessments in place with interest continuing to accrue. In the
near term, under this scenario, it is unlikely the property will
develop.
Second, the Council can engage in a land write down program to
reduce the assessments to a level more consistent with the value of
the property and the expense of constructing buildings on the
property. As you may recall, significant soil problems are present
with respect to many of the lots.
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
—CERTIFIEo AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR AS30CIAT CN
Mr. Gary D. Plotz
May 19, 1995
Page 2
The third possibility is to have the City make a one time, non
negotiable, offer to purchase the property. In the case of the
property in which Mr. Kasal has an interest, the offer would likely
be in the $2,000 range which is just slightly more than the
investment made by Mr. Kasal and his partner. The upside of this
proposal is that the City would control development of the site.
The downside is that the City would probably need to extend similar
offers to other property owners in the interests of fairness.
I believe John Rodeberg can furnish you with additional information
regarding the status of assessments against the various lots and
some of the history of this whole transaction.
Since Mr. Kasal has been patiently waiting for the City to decide,
even if the decision is to do nothing, I would like to have this
matter considered at the May 23rd City Council meeting.
Thank you for your attention to these matters. Best regards.
Very truly yours,
ARNOLD, ANDERSON & DOVE, P.L.L.P.
G. Barry Anderson
GBA:lm
•
11
•
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
Re: Paden's Addition
Our File No. 3188 -94262
Dear Gary:
• This letter confirms our conference of this past Thursday. As you
know, John Rodeberg, myself and you met to discuss the status of
assessments in Paden's Addition. We have received a request from
Attorney Pete Kasal, representing Mark Schantzen, for a very
substantial reduction in the assessments on one of the lots so that
development of the property becomes feasible.
I am advised that the lot in question, Lot 3, Block 2, has
approximately $36,000 in assessments and also may have soil
correction problems. Lot 4 in the same block, owned by Joe
Krammer, also has substantial assessments and apparently has severe
soil correction problems.
U
There is significant confusion with respect to the Schantzen
property as to whether or not Schantzen received correct
information regarding the status of the assessments. John Rodeberg
prepared a detailed letter outlining some of the history of the
assessment searches regarding this property, but in summary, it
appears at least possible that Schantzen might have been cognizant
of an assessment search setting forth an assessment in the amount
of approximately $22,000 as opposed to the actual assessment
amount.
Regardless, there are a variety of problems associated with the
assessments in this subdivision.
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 7j
'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BT THE MINNESO-A STA'f BAR ASSOCIATION 1✓ '"
ARNOLD, ANDERSON & DOVE
pROIC5510 M.L LI..Ii[D CIAB�L�"Y P.P.h[PSwip
•
ATTORNEYS AT LAW
101 PARK PLACE
DAVID B. ARNOLD'
HUTCHiNSC N MINNESOTA 5 5 3 50 -2 563
STEVEN A. ANDERSON
,
OF COUNSEL
G. SAPPY ANDERSON'
16121 587-757S
QAYMONO C LAL —ER
JANE VAN VALKENBURG
STEVEN 5, HOGE
FAX 16121 5874096
—
LAURA gC7L1ND
5BBI CEDAR LAKE ROAD
A.
DAVID VfO A. BRUEGGEMANN
PAUL D.DOVE-
RESIDENT ATTORNEY
MiNNEAPOL;5, MINNESOTA 554 c
RICHARD G. MCGEE
G, BARRY ANDERSON
X6121 545.9000
FAX 161 21 5 4 3 -1 7 9 3
CATHRYN O. RCHCR
GINA M. BRANDT
501 SOUTH FOURTH STREET
ORCTT O. ARNOLD
PRINCETON, MINNESOTA 553 )1
use AC H1ntP IH .[vA... ... .o A.
April 7, 1995
16121309-2214
FAX 16121 309.5506
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
Re: Paden's Addition
Our File No. 3188 -94262
Dear Gary:
• This letter confirms our conference of this past Thursday. As you
know, John Rodeberg, myself and you met to discuss the status of
assessments in Paden's Addition. We have received a request from
Attorney Pete Kasal, representing Mark Schantzen, for a very
substantial reduction in the assessments on one of the lots so that
development of the property becomes feasible.
I am advised that the lot in question, Lot 3, Block 2, has
approximately $36,000 in assessments and also may have soil
correction problems. Lot 4 in the same block, owned by Joe
Krammer, also has substantial assessments and apparently has severe
soil correction problems.
U
There is significant confusion with respect to the Schantzen
property as to whether or not Schantzen received correct
information regarding the status of the assessments. John Rodeberg
prepared a detailed letter outlining some of the history of the
assessment searches regarding this property, but in summary, it
appears at least possible that Schantzen might have been cognizant
of an assessment search setting forth an assessment in the amount
of approximately $22,000 as opposed to the actual assessment
amount.
Regardless, there are a variety of problems associated with the
assessments in this subdivision.
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 7j
'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BT THE MINNESO-A STA'f BAR ASSOCIATION 1✓ '"
Mr. Gary D. Plotz
April 7, 1995
Page 2
•
My suggestion is that the City acquire these two lots, if it can be
done on an extremely economical basis. I have reason to believe
that the Schantzen property could probably be acquired for
something in the neighborhood of $1500 and I would presume that a
similar amount could be offered to Mr. Krammer for his property.
Before making the offer, we would want to review the status of
title with respect to these property, particularly since there is
at least some indication that the FGIC may have a claim to all or
a portion of the subject property.
However, this would allow the City to use the Krammer property as
a wetlands area and perhaps, at some point in the hypothetical
distant future, the Schantzen property could be developed. Once we
acquire the property, the issue of assessments largely disappears.
We might also want to consider acquiring the Daggett property which
suffers from some of the same circumstances. That property is a
metes and bounds described parcel of Lot 4, Block 3 and is adjacent
to the Word of Life real estate.
It is my understanding that this item is going to be placed on the
City Council agenda next Tuesday evening for discussion. If I can •
provide any additional information, please do not hesitate to
contact me.
Thank you.
very truly yours,
ARNOLD, ANDERSON 6 DOVE, P.L.L.P.
G. Barry Anderson
GBA :lm
•
C
March 22. 1995
Mr. G. Barn, .Anderson, Hutchinson City .Attorney
Arnold, Anderson & Dove
101 'Main Street South
Hutchinson. M\ 55350
RE: Mark Schantzen,Paden's Addition, Lot 3, Block 2
City P1D 12- 116 -30 -08 -0060
Dear Barry:
Mr. Ken Merrill, Finance Director
Hutchinson City Center
1 I I Hassan Street SE
Huthcinson. !vfN 55350 -25'2
I sincerely apoligize for letting this matter slip. I believed that we had responded to the concerns
and questions expressed by Mr. Kasal. There was extensive discussion of the situation with you
and City staff in May of 1994 and earlier, and although I thought the matter had been clarified
• we apparently never formally responded. I am sorry for the mistake.
Attached please find two Assessment Searches for the above referenced property, and related
correspondance with Mr. Kasal. The first Assessment Search. dated H 13/92, was prepared
prior to certification by the County Auditor on November 30, 1992, and therefore had not yet
been updated for 1993. A notification of this was typed on the Assessment Search. If you look
at the second page of the Search, the computer printout notes that the tint four Assessment Rolls
were clear (CL), while the next two were in their last year (LY). This implied to us that
assessments had been paid, and therefore these costs were not included in the Assessments noted
on the front page. Also note that the spreadsheet attached to Mr. Kasal's letter of April, 4, 1994
was for Lot 2, not Lot 3, and included incorrect calculations.
The second Assessment Search was completed on 1123 %92, after certfication by the County
Auditor, and clarification was made that the property was in fact tar forfeit, and that the
assessments had not been paid (please note that all rolls noted now have a TF code). R'e
therefore revised the Search to note that these assessments had. in fact, not been paid. We
included a spreadsheet noting the assessments currently due, and notes regarding how the
assessment was calculated.
Cin Center
1 I I Hassan Street SE
Hutchinson, MN 55350 -2522
(612) 587 -5151
Fax (612) 234 -4240
Parks 6 Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(612) 587 -2975
Fax(612)234 --12'40
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
(612) 587 -2241
Fax ( 612) 587 -6427
Page ' - 801n $CIiJnCUr Len,r
1larch : 199)
Also find attached an "Agreement of Reassessment" completed in March of 1993 but never •
executed. In conclusion. it appears as if many factors have created confusion regarding this
matter. The three of us- and potentially Pete Kasal and Pat VanderVeen, should sit clown as soon
as possible to review the issues that have arisen. Please let me know if %ou have any other
questions or comments.
S inc.&e
I
John P. Rodeberg, .
Director of Engineering Public %k rks
cc: Gary Plotz - City Administrator
Cal Rice - Assistant to Cin Engineer
file: PID file
G rA S SESS'.SCHZ -LET. w'PD
CJ
11
L
)OHN E KEEFE
PETE LASAL
Mr. Barry Anderson
Hutchinson City Center
111 hassan St. SE
Hutchinson, MN 55350
Dear Barry:
KEEFE & KASAL
ATTORNEIS AT LAW
246 MAC! STREET SOLTH
P.O. BOY 220
HCTCHIN'50N, M1tiN'E50TA 5S350
PHONE 667.2163
AREA CODE 6)2
May 9, 1994
RE: Mark Schantzen
Our File No. 94 -5223P
If you will recall, I contacted you approximately a
• month ago regarding the purchase of a lot by Mark Schantzen.
This lot is located on the south end of Hutchinson adjacent to
the Champion Auto Store. Mr. Schantzen purchased the lot on a
tax forfeiture sale through McLeod County.
Prior to purchasing the lot in November 1992, he
contacted the City of Hutchinson to determine the amount of
assessments against the lot and he received an assessment search
from the City of Hutchinson. Because he didn't entirely
understand hcw the assessment search read, he contacted the City
Engineer, Mr. Rodeberg to advise him as to the total amount of
delinquent assessments against the lot.
In December 1992, Mr. Rodeberg wrote a letter to Mr.
Schantzen describing the total assessments of approximately
$23,000.00 against the property. Based on that information, Mr.
Schantzen purchased the lot in March 1993. Following his
purchase of the lot, he received a tax notice from the City of
Hutchinson indicating assessments against the lot in excess of
$32,000.00 and also a proposal for an extended period to pay the
back assessments. He has now received another notice in 1994
indicating $37,000.00 in assessments.
The last time that we talked, I believe that you
mentioned that you were going to talk to Mr. Rodeberg about this
• particular problem. Obviously this lot is not worth ;37,000.00
'I —
Mr. Barry Anderson
May 9, 1994
PagP 2
and was purchased because the City indicated only $23,000.00 of •
assessments was placed against the lot.
Could you please let me know if the City has a proposal
for a solution of this problem.
PJK:ly
F
Sincerely yours,
- KEE 5 KAS' - --
' ��Pet? asa
•
•
•
KEEFE & KASAL
♦TTORNEIS AT LA"
:K MAIN STREET SOL TH
P O BOX ;70
HLTCHINSON, WI NESOTK 55550
:OHN E KEEFE
PETE K�SAL
PHONE A-
KRE♦ CODE 6I]
April 4, 1994
Mr. John Rodeberg
City Engineer
Hutchinson City Center
111 Hassan St. S.E.
Hutchinson, MN 55350
RE: Lot 3, Block 2, PADEN FIRST
ADDITION
Dear John:
I just want to confirm our telephone conversation of
last week. I talked to Mark Schantzen, who purchased the above
lot from the tax forfeiture rolls in February, 1993. Prior to
that, it is my understanding he made a number of inquiries to the
City of Hutchinson to determine the amount of assessments against
the lot. I am enclosing a copy of the print -out and the letter
he obtained in November and December, 1992. As I explained to
you over the phone, the original assessment search provided by
the City and your letters indicated approximately ;21,000.00 in
assessments against the lot. The Agreement he received in March
of 1993 for reassessment of the property listed the total special
assessments by the City at $34,000.00. The latest real estate
tax notice places the special assessments at over $35,000.00.
The tax notice also requires that the taxes be paid in full this
year, $18,000.00 on May 15 and $18,000.00 on October 15. If the
taxes aren't paid by May 15, obviously there is another 108
penalty.
We are rapidly approaching the $40,000.00 mark for this
piece of property. As you can well understand, adding an addi-
tional $20,000.00 for lot purchase does not make our project
feasible, and it is my belief that this lot is not worth
$40,000.00.
It is my understanding you are going to discuss this
with Mr. Merrill and also, possibly the City Council, in order to
resolve the issue of these special assessments. I would appre-
ciate it if you could get back to me by April 15 so that we have
some time to put a potential agreement together.
0 Thank you.
PJK:11
Sincerely yours,
KEEj'E X(AS,g��l,
Pete- Kasa1 �jl� /V1� /J
P
R
O
P
E
R
T
Y
I
x
r
�o
A
S
S
E
S
S
. K
!r
T
:a
ASSESSMENT SEAR`.;
CITY Or HUTCHINSON
37 WASHINGTON AVENUE NEST, HUTCHINSON, NN 55350 (612) 587 -5151
ORDEREDs DATEe jL/2,L/1992 TINES 10:26 AN BYi JOE RBd?QtE
2313 SO. SKYLINE DKIVE
PHONE: 693 -7172 ADDRESSi BURNSVILLE NN 55337
PROPERTY ADDRESS: 720 ATLANTA AVENUE
LEGAL DESCRIPTIONi LOT 7 BLOCKa
C/O ED IDE, NCLEOD COUNTY AUDITOR, NCLEOD COUNTY
OWNER'S }TAILING ADDRESS CDURTBOUSE, 830 -11TH ST. E.; GLENCOE, NN 55336
SPECIAL ASSESSMENTSi
I have caused examination to be made of the records in the Office of the Director of
Engineering as to Special Assessments against the above - described real estate, and to
the best of my knowledge and belief, assessments in the amount of S 34,105.77
are charged, and as yet unpaid against the real estate. In addition, the amount
to the County Auditor for collection in 1993 is approximately S TAX FORFEIT
PENDING ASSESSMENTSg (Project has been initiated by Council Resolution.)
X NO YES IF YES, DESCRIBE,
SUBDIVISION AGREEMENT, NO X YES UNKNOWN
NOTEf The Subdivision Agreement may contain restrictions on the use of the property c
N may contain procedures for assessing the cost of improvements against the property or
I may otherwise affect your use and enjoyment of the property. If the Subdivision
8 Agreement is not of record against the property at the County, a copy can be secured
C I from the City at a nominal cost.
'L EMPAID BILLSe
. WATER BILLi X NO _ YES - AMOUNT S
TREE REHOVALs X NO _ YES - AMOUNT S
N WEED CUTTINGS NO
--L TES - AMOUxT S 235.19
i OTHERs r YES - A14OUNT S
O Utility billings and current service chages will be computed as soon as a final reading
U is requested by the property owner.
8
COHXENTSs See Comments on attached form, If applicable,
D Neither the City of Hutchinson nor Its employees guarantee the accuracy of the above
I information. In consideration for supplying the Indicated information In the form set
S forth above, any claim against the City or its employees arising from this assessment
C search is hereby expressly waived.
Also, be advised that the records of the County Auditor hould ecked for any
I assessments that might be of record.
DATED 12 -31 -1992
CITY E GI SSISTA T CITY ENGINEER
PPCPEP-v !p , - . I :LUI(N
12 116- 30- C8 -uoE :NExT
A; ; , ; ;
-ejJ S E 9 F P A C T ICN ;TPEET NAME UNIT •.C9n: Mt.Adr:
i ont
720 I/ 3--A•vTA AVE Sock:
e r "N IV T
. . . . . . . . . . . .
. . . . . . . . . . •. . . . . . . . . . . . . . . . . . .
. . . . . . . . . .
7 A.:!
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DATA SYSTEM . . . . . . . .
SSMENT COMMENTS
:Cu
12-1 *E-30 -O,?--0060
:NEXT
C
0 M M E N
T S
'AfZ_, CIITTING
$ 31.25
1990 WUD CM
MW
$101.44
1991 WMM CUrrrMC
$ 57.50
1992 WMM CVrrnec
$ 45.00
?-A
I
•
l�
CITY OF HUTCHIN-90N, 37 WA 4HINCTON AVENUE WEST, HUTCHINSON, MN 55350 (612) 687 -5161
TAX FORE FIE PROPERTY- IA ES NOT PAID IN 1986
PE R CITY POLICY - YFAR TAX, S NOT PAID. INTEREST TO HF ADDED AS POLICY FOR DEFERRED ASSESSMENTS IS COMPUTED
INTL14LST RATE FIRST 10 YE \RS AT NET INTEREST ON PONDS - YEARS AFTER AT 5%
IIHOPERIYONUMHER 12 111 30 06 0060 PROPERTYADDRESS 720 ATLANTA AVENUE
PROPL RT Y DE SCRIP T KA , 013, BLOCK 2. PADEN F IRS T ADDIT ION
TOTAL PRINCIPAL AND INTEREST ON ASSESSMENTS ON TAX FORFE IT PROPERTY COMPUTED THRU
JANUARY 31,
1993
$431 57
DA TL COMPUTED
1231.1992
7.063 $1,025,87
S4,51527
1.5039
$6,490.14
$649,01
1966
DEFERRED
PRINCIPAL ENGINEERING NEWS RECORD 00910)
AMOUNT
SPECIAL
ORIGINAL INTEREST ANNUAL YEARS BALANCE
1992 TOTAL
& INTEREST
ENRCI FNRCI ENRCI ENRCI
DUE
ASST SS YEAR
PRINCIPAL RATE PAYMENT PAID TO PAY
0.083 INTEREST
AMOUNT
RATE AMOUNT YEARLY AMOUNT
& PAYABLE
tiA -103
1981 $4,31567
1050%
$431 57
4
$2,58940
7.063 $1,025,87
S4,51527
1.5039
$6,490.14
$649,01
53,691.09
$3,694.09
SA 121
1981 $1469570
700%
$1.46957
4
$8,81742
7.083 $477197
$13,169.39
15030
$22,100.21
$2,21002
$13,260.12
$13,189.39
FA 172
1981 $181339
700%
$18134
4
$1,08803
7,063 $53918
$1,627.62
1.5039
$2,727.08
$272.71
$1,63625
$1,627.62
,A 123
1981 $1,73824
700%
$1730'1
4
$1,04291
7063 $517.13
$1,660.07
15039
$261106
$26141
$1.58644
$1,660 -07
tiA 149
1982 $3.72-,89
10 50%
$37259
3
$2,606 12
7.083 51,939.79
$4,547.91
1.3610
S5.070,94
$50709
$3,649.66
$3,649.66
tiA 150
1982 $206518
1050%
$206 S2
3
$1,44563
7083 $107518
$2,52081
13610
$2610.71
$28107
$1,967.60
31,967,50
L:A 159
1983 $3,10431
910%
$37044
2
$2,963.50
7083 $101022
$4.67372
12806
$4,74365
$474.37
$3,791.92
$3,791.92
,,A 210
1991 $71416
618%
$7142
0
$11418
1083 $47.81
$761.99
NA
NA
NA
NA
$761-99
tiA 276
1992 $3,744 28
525%
$374 43
0
$3,74428
0 083 $1638
$3,760.66
NA
NA
NA
NA
$3,760.66
S3651690
53 651 69
$25,01351
$12.34384
$37,357.34
434,106.79
CITY or RUTCRIMSON
TAX FORFEIT
PER CITY POLICY - YEAR TAXES MOT PAID INTEREST TO BE ADDED
AS POLICY VON DEVERS96 ASSESSMENT IS COMPUTED
RUT 10 YEARS AT MET INTU99T ON WOOS - YEARS AFTER S1
(NOT TO LICKED PSCSEMT DAY COST)
TAXES WERE NOT PAID IM 1986
PSOP/R77 10
12- 116 -30 -0/ -00641
IF PAID BY
END Of JANUARY 1693
LOT 3 BLOCK 2
13T P ►DEN
ADDITION
1690
DS►ES1191)
DECIMAL
ANNUAL
1966
BALANCE
1892
TOTAL
TOTAL ALIT
0.431644
YEAR
INT. BA7S
AIIDUM7
PAYMENT
YEARS PD
TO PAY
0.083333
INTESEsT
DUE
0.40404141
1981
1.5031155
Real
1.360974
1983
I.28aSSS
143
lost
gals%
4315.47
431.S7
4
2,39.40
7.063333
111125.417
4.515.27
3164.095
3,614.01
Alt
Rost
7.0%
1449517
11449.57
4
8.617.42
7.0113333
4,371.97
13,189.39
13240.12
13,189.39
122
Joel
7.81
1113.39
111.34
4
1.088.03
7.4117337
539.44
1, 627.52
1#34.245
1.627.62
123
teat
1.0%
1734.24
173.412
4
1,442.04
7.007333
517.13
1,590.67
1666.430
1,s80.47
149
19112
IO.s%
3725.9
372.51
3
2,688,12
7.683333
1,930.79
4,547.91
3549.592
3,941.59
IS0
1942
10.3%
2045.16
206.52
3
1.445.63
7.013333
11075.18
2.328.81
1967.492
1.047.46
Is0
1983
11.1%
3704.37
370.44
2
2,063.38
7.93333
l.SLa.22
4,673.72
3794.1119
3.7S4.112
270
lost
S.2%
714.18
71.42
0
714.18
1.083
47.95
742.13
762.13
271
1892
S.25%
3944.28
374.43
a
3,744.28
0.803
16.32
3,760.46
3,768.60
---------
$23.013.51
-- --- ------
37,367.42
---- - ------
34.105.77
...........
1
c1rY or wrcwlwmt
TAX FORFEIT
i
FOR CITY POLICY - To" TAtn NOT PAID INTEREST IM M ADM
AS IMTERESTRD IS ADM FOR DIMES* ASSERLSNT i
[Sr 10 YEARS AT MET INTEREST ON BONDS - YEARS ArTM 91
TAME& Una NOT PAID IN IEEE 1'
rROr9m 10 12- 670 -20-OA -0050
LOT 2 EIACE 2 I1T PADEN ADDITION
19" NPXXEIO
SOS& ORGIMAL AMMAL 1536 EAL.INCE 1002 TOTAL TOTAL ANT
0.611446 YEAR TNT. NATO AMOUNT rATNM YEARS PO TO PAY INTEMST OVE '
0.604601 1.43
107 3533 1161 10.5% 4315.67 431.97 S 2,157.84 7 1.344.01 3.743.44 2666.701 1.041.70
121 1941 7.09 14615.7 1.461.57 S 7.267.85 7 3.640.65 10.040.30 10101.42 10.507.42
122 1041 7.0% 1012.31 161.14 5 406.70 7 446.28 1,130.40 1211.672 1,144.57 '
122 1941 7.0% 1738.26 172.02 5 440.12 7 623.67 1,294." 1212.641 1.262.66
Ile 3616 I1S2 10.3% 3725.60 272.36 4 2,215.53 7 1.443.12 3,676.45 3120.767 2,121.74
Igo 1162 16.5% 2063.14 2". S2 4 1,120.11 7 010.74 2,161.05 1736.751 1.756.75
270 1111 6.2Y 714.18 71.62 0 116.18 1 46.21 756." 754."
{13,470.32 21,766.61 20,007.02
...........
r
622,266.41 13 TOE AMOUITT WS TO X406 OP TN16 TEAM INCLUDES #Wrn0T AMUSED Taft . 6D Or TEAM 1092 '�
FR
C
CITY OF HuTCHINSON TO 2347333 03 - .
P.02�
M E H O R A Ii D U H
December 7, 1992
To= Hark Schantzen, Schantzen & Schantzen
FROM: John P. Rodeberg, Director of Engineering
RE. Assessments on Lot 2 /81ock 2
Padens Addition
Based on
Director, the adjusted dtotal cassessments adue twouldy be he Finance
based on the revised City Policy for tax forfeit ties. 7.02
would be able to have these reassessed to the Property You
at 7 percent. We will finalize the agreement if erty over 7 years
property. you Purchase the
<Jj>
City Hap
37;Vashington Atrnue West
(612)587•SISZ
Parks 6 Recreation
900 Harrington Street
(611) 357 -2975
Police Department
10 Franklin Street South
(611) SSi •Z-)42 (71-4
0
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surer' . S-,
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try:
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...................
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^.r�CT7 -ice
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?SSESS':Z`l-
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C0`!y?V'S
E
r+-=t Z:$t:--J:jrsENT SEA'ZCH
C e y o r H u e o h i n o n
37 Washington Avenue Most, Hutchinson, MN 55350, (612)
587-5151
[0RDERZDt DATE, 1l/ 13 / 1992 TIRE, 3:11 PM BT, MARK SCHANTZEN R PMOMEi 587 -6269 ADDRESS, 45 ADAMS ST. SO., HUTCRINSON, MN
O
P GAL DESCRIPTION, Lot, 3 Block, 2 Subd�
E -
R APDMON
T
T
PROPERTY ADDRESS, 720 ATLANTA AVENUE
I) I
CITY PID 10,
r 12 -116 -30-08 -0060 MCLEOD COUNTY PID 10,
r 23.316.0060
_ 0 OYNER, STATE OF MINNESOTA IN TRUST C/0 ED IDE, MCLEOD COUNTY
OWNER'S MAILING ADDRESS, COURTBOOSE, 830 11TH ST. E., GLENCOE, MN 55336
SPECIAL ASSESSMENTSr
I have caused examination to be made of the records in the Office
�a A of the Director of Engineering as to Special Assessments against
8 the above - described real estate, and to the best of ■y knowledge
S and belief, assessments in the amount of $ 4.757.45
N are charged, and as yet unpaid, against the real estate. In
a addition, the amount certified to the County Auditor for
8 collection in 1992 is approximately $ 1 204.36
M
_a E PENDING ASSESSMENTS,
(Project was initiated by Council Resolution.)
N E NO YES, IF YES, DESCRIBE,
T
a
x
=4 ausDIVIBION AGREEMENT, NO I TES UNKNOWN
Note: The subdivision agreement may contain restrictions on the
M
I use of the property or ■ay contain procedures for assessing the
' cost of improvements against the property or may otherwise affect
=! 8 your use and enjoyment of the property. If the subdivision
C agreement is not of record against the property at the county, a
N copy can be secured from the City at nominal cost.
L
L UNPAID BILLS,
A MATER BILL -------------- Z NO YES - AMOUNT S
N TREE REMOVAL------- - - - - -- i NO _ TES - AMOUNT S
N HEED CUTTING------- - - - - -- -1- 900 _ YES - AMOUNT S
W O OTHER, _� YES - AMOUNT $
U Utility billings and cyrrent service charges will be computed as
8 soon as a final reading is requested by the property owner.
COMMENTS, See Comments on attached form, if appllcable.
D Neither the City of Hutchinson nor its employees
guarantee
I accuracy of the above information. In consideration for supplying
a the indicated information in the form not forth above, any claim
C against the City or its employees arising from this assessment
search is hereby expressly waived.
A Also be advised that the records of t e Co my uditor should be
I checked for any assessments that might a rd,
X
E DATED r 11 -17 -1992 7
R CITY ENGINEER /ASSISTANT CITY ENGINEER
•
•
OPEN -HOLD COUNCIL REPORT Tue Sep 26 1995 11:37:33
Page 1
----------- -- -- — ----------- -- ------ -- -- — ------------------------------------------------------
1995 IMPRO CONST
is LANDWEHR CONSTRUCTION EST #3 LET #4 $142,838.20
$142,838.20
AIRPORT RENOVAT.
WACKER, MILO CONDEMNATION COMMISSIO $469.52
$469.52
CAP.IMPRO.FUND
NELSON CONSTRUCTION CO. REQUEST #4 $104,875.00
$104,875.00
CENTRAL GARAGE
BRANDON
TIRE CO
REPAIR RIM
$21.81
HOFFMAN
FILTER SERVICE
USED OIL FILTERS
$50.00
MEIER,
DOUG
LUNCH TRAVEL
$4.04
SCHRAMM
IMPLEMENT
SHEAVE
$53.80
SWEENEY
BROS TRACTOR
KIT
$63.70
BONESTROO ROSENE ANDERLIK 6 AS
PROF SERV JULY
$193.35
ECON. DEV. LOAN
CITY OF HUTCHINSON SURCHARGE - SOLITRA $125.00
• RASKE BLDG SYSTEMS INSTALLMENT - #1 $50,110.38
$50,235.38
GENERAL FUND
AG SYSTEMS
SPRAY TIP ASST
$104.03
ALLEN OFFICE PROD
BINDERS, ETC
$72.22
BENNETT OFFICE SUP.
SERVICE CONTRACT
$30.00
BIG BEAR
FORKS
$54.29
BIOCYCLE
SUBSCRIPTION RENEWAL
$103.00
BONESTROO ROSENE ANDERLIK 6 AS
PROF SERV JULY
$1,997.64
BROWN, ISAIAH
CONCESSION WORK
$117.00
BUSINESSWARE SOLUTIONS
TRAINING CENTER
$372.68
CAMERA SHOP
PROCESS
$21.12
CARRIGAN, CORY
OFFICIAL SUPERVISOR
$76.00
CASH WISE
SUPPLIES
$1,172.06
CELLULAR 2000
SEPT CELL SERVICE
$92.83
CENTRAL ALLIED ENTERPRISES
SEALER
$90.95
CENTRAL GARAGE
SEPT RENT
$10,943.00
COAST TO COAST
SUPPLIES
$78.61
COMM TRANSPORTATION
5 COPIES MNDOT STD SPE
$109.00
CROW RIVER PRESS INC
1000 NEWSLETTERS
$301.99
DAYS INN
D.HOESCHEN -JULY 28 -30
$83.20
DEPT NATURAL RESOURCES
DNR REG FEES
$806.00
FEED RITE CONTROLS
CONTAINER RENTAL
$316.22
FITZLOFF HARDWARE
SUPPLIES
$71.29
•
GARBERG, MARCIA
SKATING REFUND
$30.00
OPEN -HOLD COUNCIL REPORT Tue Sep 26 1995 11:37:33
Page 2
--------------- - --- - --------- -
GOV FINANCE OFFICERS ASSC
----------------------- - -----------
RETIREMENT GUIDE
-
$16.00
------- - -- - -- ------------
•GOVT
TRAINING SER
HANSEN GRAVEL
REG- M.HENSEN
LANDFILL AUG 28 -29
$60.00
$754.00
HANSEN TRUCK SERVICE
VALVE, FITTING
$209.16
HAYNES, TRICIA
DEPOSIT FOR 11 -4 -95 PE
$100.00
HEADSTRONG GROUP INC
BIKE HELMETS
$7,430.00
HENRYS FOODS INC
CHIPS
$179.50
HILLYARD FLOOR CARE /HUTCHINSON
KITCHEN ROLL,CLEANER
$416.84
HRA
REF APP FEE 95 CITY
$2,473.00
HUHN, LARRY
GIS CONFERENCE
$160.00
HUTCH CAFE
650 PC CHICKEN
$503.75
HUTCH COMM HOSPITAL
HEP B VACCINATIONS
$530.00
HUTCH COOP CENEX
AUG FUEL
$4,370.29
HUTCH MEDICAL CENTER
HEPATITIS SHOT
$129.00
HUTCH MFG & SALES
SHELTER REFUND
$15.00
HUTCH TECH COLLEGE
4630 REG- J.RUNKE
$87.00
HUTCHINSON UTILITIES
STREET LIGHTS
$7,629.72
HUTCHINSON WHOLESALE
BATTERY
$35.46
INK SPOTS
WHITE PAPER
$82.53
JENSEN &, NEIL J.
PAYMENT
$230.00
K MART
SUN BLACK
$54.94
KERR TRANSPORTATION SERVICES
DRUG TESTING
$68.00
LEAGUE OF MN CITIES
CLAIM- O.KNAAK
$57,325.35
M R SIGN
SIGNS
$200.17
MCGARVEY COFFEE INC
COFFEE
$120.45
MN COUNTY ATTORNEYS ASSC
CODE BOOKS
$42.59
MN MUNICIPAL BOARD
AMEX 11.32 ACRES
$100.00
MN REC & PARK ASSC
FOOTBALL REGISTRATIONS
$55.00
MOON, DOLF
MEETING EXPENSES
$43.61
MUN LIQUOR STORE
BEVERAGES
$9.13
NEW ULM MONUMENT COMPANY
MONUMENT RESTORATION
$2,020.00
NORTHERN HYDRAULICS
AIR HOSE REEL
$46.16
NYSCA
COACH CERTIFICATION
$270.00
PC USER BOOK CLUB
USING NETWARE 3.12
$35.79
PLUMBING & HTG DOCTOR
TURN ON BREAKER
$44.00
POPP ELECTRICAL INC
SERVICE CALL
$56.99
QUADE ELECTRIC
BULBS
$123.49
SCHALLER, JESSE
SHELTER REFUND
$15.00
SCHRAMM IMPLEMENT
UPS CHARGE
$7.00
SCHWANS SALES ENTERPRISES INC
ICE CREAM
$21.05
SEVEN WEST WASH & DRY
LAUNDRY
$31.15
SHARE CORP
OIL, POLISH
$166.14
SHOPKO
FILM
$18.81
STANDARD PRINTING
PENS, MOUSE PAD, ETC
$19.89
STAR TRIBUNE
PATROL OFFICER AD
$136.50
SUBWAY
9 SUBS FOR MEETING
$29.92
TEPLY, TODD
DANCE 9 -29 -95
$400.00
TRIPLE G DISTRIBUTING INC
POP
$36.00
TURNQUIST INC
COPY PAPER
$2,294.28
TWO WAY COMM INC
BATTERY
$267.13
UNITED BLDG CENTERS
FLASHING
$123.99
UNIVERSITY OF MN
REG- SITZ,EWING
$200.00
US POSTAL SERVICE
SR.NEWSLETTER POSTAGE
$287.00
•
VIKING COCA COLA
POP
$237.55
OPEN -HOLD COUNCIL REPORT Tue Sep 26 1995 11:37:33
Page 3
------------- --- — ------- — ---------------------------------- — ----------------------------------
WESTERN AUTO TOOL SET $1,310.75
• XEROX 5355 METER USAGE $669.32
$109,341.53
HOUSING REDEV
HUTCHINSON HRA ADMIN FEE $2,819.25
$2,819.25
LIQUOR STORE
CHUCK'S REF
LAB & MATERIAL
$500.10
$359.03
CITY OF HUTCHINSON
lottery payment
$38.00
TESTS
ED PHILLIPS & SONS CO.
WINE PUR SEPT
$2,570.69
AUTOMATION SUPPLY CO
ELECTRO WATCHMAN
QRT CONTRACT
$290.75
GRIGGS COOPER & CO
MISC CREDIT
$7,023.30
JOHNSON BROTHERS LIQUOR CO.
LIQ PUR SEPT
$4,489.63
$895.42
LEAGUE OF MN CITIES
2ND QTR W.COMP
$805.66
DISPENSER
LEO'S TRANSFER
SEPT 1ST HALF
$159.39
CAMERON /GREAT LAKES INC
PRO MAINTENANCE
SEAL & WAX
$273.71
QUALITY WINE & SPIRITS CO.
LIQ PUR SEPT
$2,020.46
STANDARD PRINTING
SUPPLIES
$106.90
$63.45
$18,278.59
WINDOW CLEANER
RURAL F. D.
HUTCH COOP CENEX AUG FUEL $70.21
• $70.21
WATER /SEWER FUND
ALLIED SERVICES OF HUTCHINSON
REPIPE WATER LINES
$359.03
ANALYTICAL PRODUCTS GROUP
TESTS
$225.66
AUTOMATION SUPPLY CO
CARTRIDGES
$96.20
BENNETT OFFICE SUP.
WORK STATION
$1,952.00
BOUSTEAD ELECTRIC & MFG
RING PLATE
$895.42
BRO -TEX INC.
DISPENSER
$84.24
CAMERON /GREAT LAKES INC
CYP CARBON
$87.75
CELLULAR 2000
SEPT CELL SERVICE
$13.55
CRC PRESS INC
MANUAL
$63.45
CROW CHEMICAL CO
WINDOW CLEANER
$17.84
D.P.C.IND.INC
CL2,SO2
$1,012.65
DEPT NATURAL RESOURCES
PERMIT WATER USE REPOR
$5.53
FIRST TRUST
GO WATER REV BONDS
$343.88
FISHER SCIENTIFIC
STOP SNAP LID
$353.00
FRED PRYOR SEMINARS
REG- R.NAGY
$138.00
GOODALL
HOSE, STRAINER, ADPT
$430.20
GOPHER STATE INC
AUG SERVICE
$122.50
GREEN, JEREMY
SAFETY BOOTS
$60.00
HACH COMPANY
LAB SUPPLIES
$105.66
HARRIS CONTRACTING
JULY MTCE INSPECTION
$1,025.00
HILLYARD FLOOR CARE/HUTCHINSON
BRUTE SPONG MOP, ASSUR
$32.30
HUTCH COOP CENEX
AUG FUEL
$562.19
•
HUTCHINSON UTILITIES
ELEC
$201.15
OPEN -HOLD COUNCIL REPORT Tue Sep 26 1995 11:37:33
Page 4
•
r1
L_J
$468,526.82
WIRE TRANSFER
MN DEPT OF REVENUE TAX WITHHOLDING $5,993.83
INSTRUMENTATION SERVICES INC
OXYGEN CELL
$109.33
•KOM,
SUE
L 6 P SUPPLY CO
LOGIS MEETING
FILTER ELEMENT
$54.35
$51.89
LAB SAFETY SUPPLY INC
SMOCK, GLOVES, ETC
$107.38
LEAGUE OF MN CITIES
2ND QTR GEN LIAB
$7,784.60
MACQUEEN EQUIP INC
FLAT SAW
$95.64
MARVEL INDUSTRIES
DOOR GASKET
$24.83
MCNELLY GROUP
SEPT PAYMENT
$5,325.00
MN DEPT OF HEALTH
3RD QTR CONNECT FEES
$4,607.00
MN VALLEY TESTING LAB
COLIFORM
$60.00
MVTL LABORATORIES
TESTING
$174.00
NALCO CHEMICAL CO.
NALCO FLOCCULANT
$3,847.31
NCL
DRIERITE, GLYCERIN
$282.20
NORTHERN WATER WORKS SUPPLY
ADD'L CHARGE
$142.50
OLSONS LOCKSMITH
INSTALL LOCKSET
$188.51
QUADE ELECTRIC
HOOK UP MOTOR
$210.20
SANIFILL INC
LOADS SEPT 5 -9
$6,840.49
SCHAFER, JASON
SAFETY BOOTS
$39.97
SCHRAMM IMPLEMENT
FEEDER LEASE
$743.37
TRI CO WATER COND
4 BAGS SALT
$20.02
WELCOME NEIGHBOR
AUG MAIL LIST
$60.00
WITTE SANITATION
2 HOURS
$250.00
$39,405.79
•
r1
L_J
$468,526.82
WIRE TRANSFER
MN DEPT OF REVENUE TAX WITHHOLDING $5,993.83
IMMEDIATE PAY COUNCIL REPORT Tue Sep 26 1995 11:37:05 Page 1
-------------------------------------------------------------------------------------------------
CENTRAL GARAGE_
MN DEPT OF REVENUE USE TAX $12.48
$12.48
GENERAL FUND
DEPT NATURAL RESOURCES
DNR PEG FEES
$791.00
EICHTEN'S CHEESE FACTORY
SR TOUR
$184.00
FOLSOM HOUSE
SR TOUR FEE
$250.00
HUTCH TECH COLLEGE
REG 4598- D.SWANSON
$89.00
MN DEPT OF REVENUE
USE TAX
$19.60
TAYLOR FALLS SCENIC BOAT TOURS
DINNER
$1,255.50
US WEST COMMON
SEPT SERVICE
$207.21
H T -FAC. CONST.
ACCURED DEFERRED COMP.
$2,796.31
Doi DEPT OF REVENUE AUG USE TAX $324.92
$324.92
LIQUOR STORE
CITY OF HUTCHINSON
LOTTERY SALES
$7,029.68
GRIGGS COOPER & CO
COST OF SALES -WINE
$1,883.21
JOHNSON BROTHERS LIQUOR CO.
WINE PUR SEPT
$148.74
LUNDHOLM, LORI
SEPT SERVICE
$42.60
. QUALITY WINE & SPIRITS CO.
COST OF MIX & SOFT DRI
$477.73
$9,581.96
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
ACCURED DEFERRED COMP.
$690.00
AMERICAN FAMILY INS CO.
ACCURED LIFE INSURANCE
$89.16
GREAT WEST LIFE INS. CO.
ACCURED DEFERRED COMP.
$100.00
H.R.L.A.P.R.
ACCURED DEFERRED COMP.
$147.57
ICMA RETIREMENT TRUST
ICMA RET
$2,158.45
PERA LIFE INS CO.
ACCURED LIFE INSURANCE
$118.50
PERA- D.C.P.
PERA -DCP
$52.02
PRUDENTIAL
ACCURED DEFERRED COMP.
$155.00
PRUDENTIAL MUTUAL FUNDS
ACCURED DEFERRED COMP.
$318.46
PUBLIC EMPLOYEES
DUE TO OTHER -PERA
$13,790.11
TEMPLETON INC
ACCURED DEFERRED COMP.
$382.29
WADELL & REED
ACCURED DEFERRED COMP.
$150.00
WITHHOLDING TAX ACCT
DUE TO OTHER -FICA
$29,922.43
$48,073.99
WATER /SEWER
HYATT REGENCY MINNEAPOLIS
LODGING- R.DEVRIES
$180.00
MN DEPT OF REVENUE
AUG SALES TAX
$4,448.00
MPCA
NPDES /SDS PERMIT
$85.00
0
$4,713.00
CJ
u
DAVID B. ARNOLD
STEVEN A. ANDERSON
G. BARRY ANDERSON'
STEVEN S. HOGE
LAURA K. FRETLAND
DAVID A. BRUEGGEMANN
PAUL D. DOVE'*
RICHARD G. MEGEE
CATHRYN D. REHER
GINA M. BRANDT
BRETT D. ARNOLD
'ALSO ADMITTEO IN TEAS ANO NEW YORK
ARNOLD, ANDERSON & DOVE
PROFESSIONAL LIMITED LIABILITY PARTNERSHIP
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSO N, MINNESOTA 55350 -2563
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
16121587 -7575
FAX (612) 587 -4096
G. BARRY ANDERSON
September 20, 1995
Re: Competitive Bidding Issues
Our File No. 3188 -87001
Dear Gary:
FOR YOUR INFORMATION
OF COUNSEL
RAYMOND C. LALLIER
JANE VAN VALKENBURG
5881 CEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA 55416
(612) 545 -9000
FAX (612) 545 -1793
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
16121389-2214
FAX 16121 389 -5506
At the request of the City Council at its last regular meeting, our
office has reviewed the proposed procedure for remodeling a portion
of the police station with an eye towards whether or not a general
contractor is required and whether or not competitive bidding
requirements of Minnesota law require a formalized competitive
bidding process pursuant to Minn. Stat. §471.345.
As you know, in general, a City must bid out all purchases in
excess of $25,000 and this requirements applies to construction,
alterations, repair or maintenance of real property.
However, there is no requirement in Minnesota law that a City use
a general contractor for construction purposes and it is clear that
for contracts less than $25,000, securing multiple quotations is
sufficient and does comply with the provisions of Minnesota law.
In this instance, the spread sheet that I was provided by the
police department indicated that the total construction cost (labor
and materials) is approximately $19,350.00. The HVAC cost is
$4,223.
Fixtures, flooring
contract consisting
Obviously, to the
separate contracts,
than the $25,000
Contracting Law.
and furniture make up the balance of the
of $13,800, $3,500 and $13,500 respectively.
axtent that these items are considered to be
it is clear that each one individually is less
"trigger point" of the Uniform Municipal
CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
- CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
Mr. Gary D. Plotz
September 20, 1995
Page 2
There is very little law outstanding regarding this topic. While
it is generally clear that a City cannot simply split a contract
for the purpose of avoiding the provisions of the Minnesota Uniform
Municipal Contracting Law, it is also true "that if materials or
work logically fall into two separate contracts because they
involve separate transactions, as for the service of contractors
specializing in different kinds of work, there is no reason why the
City couldn't negotiate the contracts individually without bids if
they do not exceed the $25,000 minimum." Handbook for Minnesota
Cities, page 364. Further, it is impossible to answer questions
such as this without reference to the purpose of the Municipal
Contracting statute which is to provide competitive bidding at the
lowest possible cost to the taxpayers.
If the City has made the policy decision that it is more cost
effective,. and more reasonable, not to use a general contractor,
then it makes sense to divide the project into logical categories
and to secure quotations, or competitive bids, as the City may
direct, if that will produce the lowest possible cost. This
procedure would not appear to violate state law.
Additionally, even if you took the construction cost and added the •
flooring costs, $3,500, which might reasonably be viewed as a
single contract, the amounts in question still fall within the
$25,000 "safe harbor" of Minnesota law.
Under the circumstances, I do not see any clear requirement that
the City must use a general contractor or competitively bid this
project. Further, I think the risk to the City, in terms of the
likelihood that an action will be commenced from a general
contractor br other party who believes that sealed bids should have
been required, is fairly minimal. It is my understanding that the
City has concluded that the cost of moving forward with sealed bids
or a general contractor is likely to be greater than the cost of
the presently outlined procedure and under those circumstances, it
is my opinion there is no requirement, in this instance, that
mandates competitive and sealed bids pursuant to the Uniform
Municipal Contracting Law.
The last issue to be addressed in this correspondence is whether or
not the City can use existing staff personnel to perform the duties
necessary to get the project completed and the answer to that
question is that there is no prohibition against employees serving
in such a role as part of the regularly assigned duties.
•
Mr. Gary D. Plotz
September 20, 1995
Page 3
I hope this correspondence has been helpful to you. Best regards.
Very truly yours,
ARNOLD, AND RSON & DQVE, P.L.L.P.
Asti
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G. Barr Anderson
GBA:lm
CC Chief Steve Madson
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PIONEERLAND LIBRARY SYSTEM BOARD MEETING
Minutes - Thursday, June 15, 1995
hng called to order by President Nancy Alsop at 7:36
II call revealed 25 members (a quorum) present
MOTION to approve theagenda- carried
MOTION to approve the minutes of May 181h with the addition of the following: That the following were approved as
appointees to the SAMMIE Board: Pam Anderson, Dawson: Roy Johnsen, Hutchinson: Arlen LaCombe.
Big Stone County: Harold Nelson, Lac Oui Parle County: Dorothy Tebben, Chippewa County.
Also with correction of three nay votes in re: motion of revised job descriptions and 1996 pay ranges.
A. FINANCE COMMITTEE REPORT - Rudningen
1. May 1995 financial report is not ready for approval.
2. MOTION- Rudningen/Sanders to accept bid of Cornell - Elkjer insurance re: errors of omission. Motion carried.
3. MOTION- Gabrielson/Rudningen to look into Health Benefits exclusion. Motion carried
4. Library Technology/Telecommunications' Legislation 1995 grant proposal was referred to the Automation
Committee for study at July 19th meeting.
5. MOTION - Bohm /Canfield- to accept the 1996 budget as presented. Motion carried.
B. PERSONNEL COMMITTEE REPORT (Schooner)
1. MOTION - Gabrielson/Grtffen -to approve the Health insurance contract amendments. Motion carried.
2. Presentation of Flexible Plan will be made in the fall of 1995 for board approval.
C. POLICY COMMITTEE REPORT ( Alsop)
1. Draft of agreement amendments was presented. Draft wilbesent to cltles and counties for comment prior to
presentation to board for approval.
2. Recommended By -laws changes draft was presented. Request for approval will be presented Sept. 21, 1995.
3. Name tags designating committees and officers were made by Dolores Brunner
D. SYSTEM STUDY COMMITTEE REPORT ( Alsop)
1. MOTION - Committee/Rudningen -to approve the ECSU delivery contract presented. Motion carried
2. Draft of contract with Grant County, South Dakota was presented. Hauer explained reason for contract and that
it will be reviewed with Grant county Library Board and presented for approval in September 1995.
There was no old business presented nor was there any new business other than previously discussed.
Reports of Director and Assistant Director were presented.
Meeting adjourned
Announcement: Next meeting Thursday, Sept. 21, 1995 at Kandiyohi County Highway Dept.
0
Date: 06/31195
se: 23 :07:47
4 1
Item cods Description
DEPTNO -> 1 (LIQ")
Count 694 Subtotals ->
DEPTNO -> 2 (BEER)
Count 558 Subtotals ->
DEPTNO -> 3 (WINE)
Count 819 Subtotals - ->
DEPTNO -> 5 (ICE)
Count 3 Subtotals -)
DEPTNO -> 9 (RENTAL)
Count 1 Subtotals ->
DEPTNO > 10 (TOBACCO PRODUCTS).
Count 169 Subtotals ->
DEPTNO -> 90 (MISC BEER)
Count I Subtotals ->
> 91 (MISC LIQUOR)
Otol-
Subtotals ->
DEPTH] -> 92 (MISC WINE)
Count 1 Subtotals - ->
DEPTNO -) 93 (MISC 6.5 %)
Count 294 Subtotals - ->
Count 2741 Totals ->
L. J
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(MN Sales Report
On �/ Extended
Cls ordr Q-0-H cost Qty
Sorts: DEPTNO
RanW: DEPTNO
Sumry: Yes
-- Month to date sales
Cost Markdowns Sales Profits SP %
14939
140162.40
6094
45113.90
425.77
57403.81
12289.91
21.4
8996
50102.02
13633
89809.25
321.10
113281.37
23472.12
20.7
15862
58638.21
- 3829
12114.50
233.02
17849.13
5734.63
32.1
-
-
- 1415
- 266.70
-
2126.85
1860.15
67.5
- -- -
- - - ---
24
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240.00
240.00
100.0
1456
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2715.77 -
- -- -
1569
--
2864.19
35.07
33841.46
977.27
25.4
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4982
2454
58.97
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1172.09
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FOR YOUR INFORMATION
-tlfD say%
" A it UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
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• WASHINGTON, D.C. 20460
eyr,( anD Ce
SEP 1 3 1995
OFFICE OF
WATER
Mr. Randy DeVries
111 Hassan Street, S.E.
Hutchinson, Minnesota 55350
Dear Mr. DeVries:
Congratulations on being a national finalist in the Medium
Advanced category of the Environmental Protection Agency's (EPA)
1995 Operations and Maintenance Awards Program. Although the
Hutchinson Wastewater Facility was not selected for a national
award, the managerial results and compliance record of your
facility are commendable. Your application will be returned to
the EPA Regional Office by late August.
Competition for the national awards in 1995 was intense, and
the national selection panel noted that all of the finalists were
outstanding. It is very gratifying to see that highly motivated
• operator training personnel can continue to improve and maintain
water quality.
0
Sincerely,
Michael J. Quigl
Director
Municipal Support Division
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August 28, 1995
FOR YOUR INFORMATION
Minnesota Pollution Control
RE: 1995 Annual Evaluation and Planning System
Dear Wastewater Superintendent:
-I P,
Thank you for participating in the 1995 Annual Evaluation and Planning System process. We have
completed our review of your evaluation and enclosed is a report based on your responses. In
addition, for all municipalities which discharge to a surface water, a summary of some of your daily
monitoring report data for calendar year 1994 is also enclosed.
We recommend the report be discussed at an upcoming municipal council/board meeting. In some
cases, items identified in the report may require immediate attention. Comparing the 1995 and 1994
evaluations may help identify areas of concern for your wastewater system. After the meeting, the
mayor /municipal chair should certify that the municipality has discussed the report, and submit this
certification to the MPCA. If possible, this should be done within 30 days of your receipt of the
report. The certification can he in the form of a letter signed by the mayor /chair.
We believe the AEPS will prove useful for both the municipalities and the MPCA. The
individualized report should be used as an additional planning tool for your municipality's
wastewater treatment system. If you need assistance in implementing suggestions from the report,
feel free contact the Agency or your consulting engineer.
We are in the process of combining data from all participants into several statewide reports. This
process should be completed within the next 60 days. If you wish to receive a copy of the statewide
summaries, please contact us after that time.
We hope the report information will prove useful in planning for the future of wastewater treatment
in your municipality. If you need any assistance or have any questions regarding the AEPS process,
please feel free to contact me at (612)296 -8766 or 1- 800 - 657 -3864.
Sincerely,
Deb Lindlief
Operations/Training Unit
Point Source Compliance Section
Water Quality Division
• DL:jmg
Enclosures
cc: Municipal Official (no enclosure)
TDD (for hearing and speech impaired only): (612)282 -5332
Printed on recycled paper containing at least 16%fibers from paper recycled by consumers
520 Lafayette Rd.; St. Paul, MN 55155 -4194; (612) 296 -6300; Regional Offices: Duluth • Brainerd • Detroit Lakes • Marshall • Rochester
Equal opportunity Employer • Printed on Recycled Paper
r
>>> MUNICIPALITY: HUTCHINSON
This report contains responses to questions you answered in the Annual
Evaluation and Planning Survey. Although you answered all the applicable
questions in the survey, not every answer received a response in this report.
We provided a response only when an answer indicated that there is an issue
which may need resolution.
MPCA staff have assigned a point value to the various questions in this survey,
with the exception of questions in Section 8, Future Needs. Points are given to
responses that indicate that there may be a problem to be addressed. Each
section is worth 100 points. If your system received a score greater than 50 in
any section, you should carefully review the report responses for this section
to determine if your system is operating effectively and efficiently. We hope
this report proves useful both in planning for future wastewater needs and in
resolving current problems. If you need assistance in implementing any of the
suggestions in this report or have questions concerning the report or survey
process, please feel free to contact the Operations /Training Unit of the MPCA at
1- 800 - 657 -3864.
>>> SECTION ONE: TREATMENT SYSTEM PHYSICAL CONDITION
Your responses to the questions 2, 4, 7, and /or 12 demonstrate your awareness
that major repairs or replacement are needed in the next five years. As you are
aware, this requires a great deal of planning, including funding, construction,
permit modifications, and choosing of a consultant.
Score for SECTION 1: 27, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your A
is greater than 50, carefully review the survey you filled out and our report
responses for this section to determine if your system is operating efficiently.
>>> SECTION TWO: SYSTEM LOADINGS AND PERFORMANCE (from your DMR's)
Based on the monthly D.M.R. data you have submitted over the last calendar year,
the following conclusions can be drawn:
Score for SECTION 2: 0 WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score
is greater than 50, examine your DMR's for the last calendar year and note if
your system is operating efficiently.
>>> SECTION THREE: COLLECTION SYSTEM
Questions 25 -26. If your system is experiencing significant bypasses or overflo
you should investigate the causes and take the steps necessary to correct them.
If the bypasses were due to rain or snow melt, inflow and infiltration may be
a problem. Sources of infiltration and inflow should be carefully examined.
Question 28. Basement backups of untreated wastewater are a health risk.
Evaluate the cause of the backups and look for remedial action to eliminate •
them.
Score for SECTION 3: 31, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score
is greater than 50, carefully review the survey you filled out and our report
responses for this section to determine if your system is operating efficiently.
-.
>>�CTION FOUR: BIOSOLIDS
Question 34.3. We suggest a minimum of six months of sludge storage to allow
flexibility in the operation of your system. However, there is no such
requirement in the state or federal rules at the present time. Each city must
evaluate their sludge storage needs based on field access. Field accessibility
depends on a number of factors. One is the types of crops grown in your area.
For instance, row crops do not allow access in the summer. Another factor is
what equipment your city has for hauling and land application. Finally, there
are slope restrictions for winter applications. Present state rules restrict
winter application to sites with less than a 6% slope. Furthermore, in the
rules planned to come out in fall, 1995, the state is planning to restrict
winter applications to sites with a slope less than 2%.
Question 34.6. You indicated that you plan to obtain new landspreading sites.
Be aware that the approval process takes one to three months. If you have not
contacted the MPCA regarding an application or need information on the
application process, please contact Jorja Dufresne at 1 -800- 657 -3864.
Question 34.7. Investigate and respond to site complaints as promptly as
possible. This helps you maintain good relations with the populace.
Question 39. Your response to this question demonstrate your awareness that
major repairs or replacement are needed in the next five years. As you know,
this requires a great deal of planning, including funding, construction, permit
mo ications, and choosing of a consultant.
score for SECTION 4: 20, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score
is greater than 50, carefully review the survey you filled out and our report
responses for this section to determine if your system is operating efficiently.
>>> SECTION FIVE: SEPTAGE
Question 44. You should develop a septage disposal plan, which covers how your
system will treat and dispose of septage. This is a significant but too often
overlooked part of the process of wastewater treatment.
Score for SECTION 5: 0, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score
is greater than 50, carefully review the survey you filled out and our report
responses for this section to determine if your system is operating efficiently.
>>> SECTION SIX: TREATMENT SYSTEM OPERATION AND MAINTENANCE
Score for SECTION 6: 0, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score
is greater than 50, carefully review the survey you filled out and our report
responses for this section to determine if your system is operating efficiently.
•
>>> SECTION SEVEN: FINANCIAL AND ORDINANCE STATUS
The area of sewer service charge systems and sewer use ordinances is complex and
confusing. Municipalities which received funding from the federal or state
0
construction grants program or the State Revolving Fund (loan program) face
certain requirements in the area of ordinances. We have sample ordinances and
charge systems which you can use to create your own documents. If you have
questions concerning ordinances, charge systems, rate setting, or whether yo
must meet the requirements of specific funding programs, please contact the
Operations /Training Unit at 1- 800 - 657 -3864.
Question 71. Your sewer service charge system should be reviewed by municipal
officials annually. User rate adjustments should be made as a result of this
review. Your charge system should describe, at a minimum:
the different kinds of wastewater generators in your municipality;
what constitutes normal strength domestic waste;
how user charges are calculated;
what the surcharges for greater than normal domestic strength waste;
industrial rate schedules; and
whether users are charged proportionately to their water -use.
Score for SECTION 7: 13, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score
is greater than 50, carefully review the survey you filled out and our report
responses for this section to determine if your system is operating efficiently.
>>> SECTION EIGHT: FUTURE NEEDS
Question 86. Enclosed is information on the State Revolving Fund loan program.
Low interest loans are given by the Public Facilities Authority to fund
wastewater treatment projects. The interest rates are determined by a
municipality's fiscal status. If you have questions concerning the program,
•
please contact Pete Skwira at 1- 800 - 657 -3864.
•
