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cp02-22-1994 cAOL
TUESDAr
SUNDAY
MONDAY
-20-
-21-
-22-
PRESIDENTS' DAY
+ + + + + + + + +
5:30 P.M. - Joint Meeting of
City Council and HCDC
Board at City Center
ALL CITY OFFICES CLOSED
6:30 P.M. - Joint Meeting of
City Council and HRA
HUTCHINSON
Board at City Center
CITY
CALENDAR
7:30 P.M. - Regular City
Council Meeting at
City Center
Week of
Feb. 20 to Feb. 26
1994
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-23-
-24-
-25-
-26-
10:00 A.M. - Directors Meeti
g
at City Center
7:00 - 9:00 P.M. - Parks &
Facilities Standing
Committee Meeting in
Main Conference Room
of City Center
it
•
s
C
February 16, 1994
M E M O R A N D U M
TO: Mayor & Council
FROM: Gary D. Plotz, City Administrator
SUBJECT: Out -of -State Travel
Since presenting the Hutchinson Backyard Composting Program to the
Minnesota State Recycling Conference last October, I have been
asked to make the same presentation to the Wisconsin Recycling
Conference on February 22 in Eau Claire. The Wisconsin Association
will pay for travel and registration.
I will return to Hutchinson in time for the regular Council meeting
of Tuesday, February 22. However, I will miss the HCDC and HRA
workshops starting at 5:30 P.M.
For your information, the Hutchinson Backyard Composting Program
has been featured in the magazine Flowers and Garden, ComT)ostina
News, Bio- Cycle, and Municipal Solid Waste. Currently, a county in
Maryland, a city in Colorado, and several California cities are
following the Hutchinson format. The City is also being featured
as a case study in a composting manual (book) published by
Harmonious Press, Ojai, California.
/mjs
City Hall
37 Washington Avenue West
(612) 587 -5151
Parks & Recreation
900 Harrington Street
(612) 587 -2975
Hutchinson, Minnesota 55350
- printed on recycled paper -
Police Department
10 Franklin Street South
(612) 587 -2242
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 22, 1994
1. CALL TO ORDER - 7:30 P.M.
2. INVOCATION - Rev. Larry Johnson, Calvary Wesleyan Church
3. CONSIDERATION OF MINUTES
REGULAR MEETING OF FEBRUARY 8, 1994 AND BID OPENING MINUTES OF
JANUARY 25, 1994 AND FEBRUARY 8, 1994
Action - Approve as distributed - Approve as amended
4. CONSENT AGENDA
(a) RE
1.
2.
3.
4.
5.
PORTS OF OFFICERS, BOARDS AND COMMISSIONS
FINANCIAL REPORT - JANUARY 1994
PLANNING COMMISSION MINUTES OF JANUARY 18, 1994
AIRPORT COMMISSION MINUTES OF FEBRUARY 1, 1994
TREE BOARD MINUTES OF JANUARY 27, 1994
HOSPITAL /NURSING HOME BOARD MINUTES OF DECEMBER 21,
1993 AND JANUARY 20, 1994
6. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY
MINUTES OF JANUARY 18, 1994
7. HUTCHINSON HOUSING, INC. MINUTES OF JANUARY 18, 1994
8. SENIOR ADVISORY BOARD MINUTES OF JANUARY 20, 1994
(b) REPORT OF CITY INVESTMENTS
(c) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 94 -102 - AN ORDINANCE OF THE CITY OF
HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION
10.32, SUED. 1 GOVERNING MINNESOTA UNIFORM FIRE CODE;
AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND
SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS
• (SECOND READING AND ADOPTION)
CITY COUNCIL AGENDA - FEBRUARY 22, 1994 0
2. ORDINANCE NO. 94 -103 - AN ORDINANCE OF THE CITY OF
HUTCHINSON, COUNTY OF MCLEOD, STATE OF MINNESOTA,
INCORPORATING AND ANNEXING CERTAIN TRACTS AND PARCELS
OF LAND INTO THE CITY OF HUTCHINSON AS MORE
PARTICULARLY SET OUT IN SAID ORDINANCE
(SAM MONTGOMERY PROPERTY - -52.3 ACRES)
(SECOND READING AND ADOPTION)
3. RESOLUTION NO. 10154 - RESOLUTION OF APPRECIATION
4. RESOLUTION NO. 10155 - RESOLUTION TO ADOPT AND
SUPPORT THE MCLEOD COUNTY VIOLENCE PREVENTION PLAN
5. RESOLUTION NO. 10158 - RESOLUTION RECEIVING REPORT
AND CALLING FOR HEARING ON IMPROVEMENT, LETTING
NO. 4, PROJECT NO. 94 -04 (SOUTH GRADE ROAD /OTTER LAKE
CROSSING)
6. RESOLUTION NO. 10159 - RESOLUTION RECEIVING REPORT
AND CALLING FOR HEARING ON IMPROVEMENT, LETTING
NO. 6, PROJECT NO. 94 -06 (OSGOOD AND HAYDEN ADDITIONS
AND ADJACENT AREAS)
(d) DELINQUENT WATER AND SEWER ACCOUNTS
(e) RENEWAL OF CLUB LIQUOR LICENSES
1. AMERICAN LEGION 3. ELKS
2. CROW RIVER COUNTRY CLUB 4. V.F.W.
(f) OFFICE FURNITURE FOR POLICE DEPARTMENT
(g) APPLICATION FROM HUTCHINSON FIRE DEPARTMENT FOR PUBLIC
DANCE ON APRIL 23, 1994
(h) AMENDMENT TO ZONING ORDINANCE SECTIONS 8.12, 8.14 AND
8.15 REGARDING TATOO ESTABLISHMENTS, MASSAGE
ESTABLISHMENTS AND ADULT ENTERTAINMENT ESTABLISHMENTS
REQUESTED BY STAFF WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION (FIRST READING OF ORDINANCE AND
SECOND READING MARCH 8, 1994)
W PRELIMINARY PLAT SUBMITTED BY KEVIN COMPTON AND DENNIS
KAHL FOR HUNTER'S RIDGE LOCATED ON SCHOOL ROAD AND SOUTH
GRADE ROAD WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION (ADOPT RESOLUTION NO. 10156)
2
0 CITY COUNCIL AGENDA - FEBRUARY 22, 1994
(j) CONDITIONAL USE PERMIT AND REVISED FINAL PLAT REQUESTED
BY TERRENCE SWEDZINSKI FOR OAKRIDGE ADDITION TO BE KNOWN
AS HUSKI ADDITION FOR CONSTRUCTION OF 48 UNITS LOCATED ON
TEXAS AVENUE WITH FAVORABLE RECOMMENDTAION OF PLANNING
COMMISSION (ADOPT RESOLUTION NO. 10157)
(k) FINAL PLAT OF HIEKES ADDITION, HUTCHINSON TOWNSHIP, TWO
MILE RADIUS WITH NO RECOMMENDATION FROM PLANNING
COMMISSION (REFER TO COUNTY)
(1) AGREEMENT WITH STATE OF MINNESOTA FOR TRI- AGENCY BUILDING
Action - Motion to approve consent agenda items
5. PUBLIC HEARING
None
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) DISCUSSION OF PROPOSALS FOR FACILITATOR AT CITY COUNCIL
WORKSHOP
Action -
7. RESOLUTIONS AND ORDINANCES
SEE CONSENT AGENDA
8. UNFINISHED BUSINESS
None
9. NEW BUSINESS
(a) CONSIDERATION OF SETTING DATE FOR HUTCHINSON BOARD OF
REVIEW
Action - Motion to reject - Motion to approve
(b) CONSIDERATION OF FINANCIAL ADVISORY SERVICES PROPOSAL
FROM FAHEY WARD & WILES AS CITY FINANCIAL CONSULTANT
Action - Motion to reject - Motion to approve
(c) CONSIDERATION OF ENERGY AUDIT OF CIVIC ARENA
40 Action - Motion to reject - Motion to approve
3
CITY COUNCIL AGENDA - FEBRUARY 22, 1994 ft
(d) CONSIDERATION OF APPROVING EXHIBITIONS BY DOOLEY AIR
SHOWS DURING 1994 MCLEOD COUNTY FAIR
Action - Motion to reject - Motion to approve
(e) CONSIDERATION OF FLOOD REDUCTION GRANT APPLICATION FOR
SIMONSON'S LUMBER
Action - Motion to reject - Motion to approve
(f) CONSIDERATION OF CONTRACTING WITH APPRAISER
Action - Motion to reject - Motion to approve
10. MISCELLANEOUS
(a) COMMUNICATIONS
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
Action - Motion to approve and authorize payment from
appropriate funds
12. ADJOURNMENT
a
4
•
C
February 18, 1994
M E M O R A N D U M
TO: Mayor & Council
FROM: Marilyn J. Swanson, Admin. Secretary
SUBJECT: City Council Minutes for February 8, 1994
When I was in the process of printing the minutes from the February
8, 1994, City Council meeting, my computer disk crashed. I lost
all the minutes, and they will have to be rewritten.
City Hall
37 Washington Avenue West
(612) 587 -5151
Parks & Recreation
900 Harrington Street
(612) 587 -2975
Hutchinson, Minnesota 55350
- Printed on recycled paper -
Police Department
10 Franklin Street South
(612) 587 -2242
. MINUTES
BID OPENING
TUESDAY, JANUARY 25, 1994
11
City Administrator Gary D. Plotz called the bid opening to order at
3:30 P.M. Also present were Finance Director Kenneth B. Merrill,
President Steve Apfelbacher of Ehlers & Associates, and
Administrative Secretary Marilyn J. Swanson.
The following bids were opened for a $4,185,000 General Obligation
Wastewater Treatment Refunding Bonds of 1994:
NET INTEREST INTEREST
COST RATE
Dain Bosworth, Inc. $1,085,776.10 4.2952
FBS Investment Services, Inc. 1,052,767.83 4.1608
Firstar Bank Milwaukee, N.A. 1,082,420.56 4.2744
Park Investment Corporation 1,049,920.22 4.1444
The bids were referred to the Bond Consultant for review and a
recommendation to the City Council.
The bid opening adjourned at 3:50 P.M.
.3)
MINUTES
BID OPENING .
TUESDAY, FEBRUARY 8, 1994
The meeting was called to order at 2:00 P.M. by Finance Director
Kenneth B. Merrill. Also present were Police Chief Steve Madson
and Administrative Secretary Marilyn J. Swanson.
The reading of Publication No. 4619, Invitation for Bids, Purchase
of Four New Outdoor Warning Sirens, was dispensed with. The
following bids were opened and read:
FEDERAL SIGNAL CORPORATION
Montezuma, IN $53,065.60
FEDERAL WARNING SYSTEMS
Rochester, MN $42,512.14
The bids were referred to the Police Chief for review and a
recommendation to the City Council.
The meeting adjourned at 2:05 P.M.
r1
LJ
,
UARY 1994
CITY OF HUTCHINSON FINANCIAL REPORT - 1994
JANUARY 1
�N
ENTERPRISE
FUNDS
38,502.19
540,000.00
REVENUE REPORT - LIQUOR FUND
CURRENT
YEAR TO
ADOPTED
BALANCE
PERCENTAG
4,479,604.00
JANUARY
DATE ACTUAL
BUDGET
REMAINING
USED
LIQUOR SALES
44,467.07
44,467.07
555,000.00
510,532.93
8.0%
WINE SALES
10,269.55
10,269.55
164,000.00
153,730.45
6.3%
BEER SALES
54,010.53
54,010.53
900,000.00
845,989.47
6.0%
BEER DEPOSIT
21.56
21.56
119,033.13
(21.56)
0.0%
MISC. SALES
3,790.58
3,790.58
60,000.00
56,209.42
6.3%
LOTTERY SALES
516.58
516.58
4,000.00
3,483.42
12.9%
INTEREST
304.31
304.31
2,000.00
1,695.69
15.2%
REFUNDS & REIMBURSEMENTS
0.00
0.00
0.00
0.0%
CASH DISCOUNTS
(412.93)
(412.93)
(1,500.00)
(1,087.07)
27.5%
TOTAL
112,967.25
112,967.25
1,683,500.00
1,570,532.75
6.7%
EXPENSE REPORT
LIQUOR
FUND
PERSONEL SERVICES
9,408.52
9,408.52
123,758.00
114,349.48
7.6%
REPAIR & MAINTENANCE
397.20
397.20
4,250.00
3,852.80
9.3%
CONSULTING
0.00
0.00
2,000.00
2,000.00
0.0%
OTHER SERVICE & CHARGES
5,833.91
5,833.91
51,750.00
45,916.09
11.3%
DEPRECIATION
0.00
0.00
19,200.00
19,200.00
0.0%
DEBT SERVICE
0.00
0.00
35,370.00
35,370.00
0.0%
0.00
0.00
120,000.00
120,000.00
0.0%
�ANSFERS
ST OF SALES
124,935.48
124,935.48
1,272,654.00
1,147,718.52
9.8%
MISCELLANEOUS
1,110.37
1,110.37
6,100.00
4,989.63
18.2%
CAPITAL OUTLAY
339.76
339.76
15,000.00
14,660.24
0.0%
TOTAL
REVENUE REPORT - WATER
SEWER /FUND
RECYCLE BAGS
WATER SALES
WATER TREATMENT SURCHARGE
WATER METER
REFUSE SERVICES
REFUSE SURCHARGE
REFUSE STICKER SALES
COMPOST CREDIT
SEWER SERVICES
PENALTY CHARGES
INTEREST EARNED
S C 0 R E
REFUNDS & REIMBURSEMENTS
PROCEEDS FROM BOND SALE
OTHER
6TAL
EXPENSE REPORT - WATER
SEWER /FUND
REFUSE
WATER
SEWER
TOTAL
142,025.24 142,025.24 1,650,082.00 1,508,056.76 8.6%
187,434.85 187,434.85 3,101,300.00 2,913,865.15 6.0%
22,486.79
0.00
376,640.00
0.00
0.0%
38,502.19
38,502.19
540,000.00
501,497.81
7.1%
1,216.45
1,216.45
0.00
110,337.15
4,479,604.00
540.00
540.00
16,000.00
15,460.00
3.4%
24,041.62
24,041.52
438,000.00
413,958.38
5.5%
2,763.37
2,763.37
51,300.00
48,536.63
5.4%
30.00
30.00
(323.30)
(323.30)
119,033.13
119,033.13
1,800,000.00
1,680,966.87
6.6%
1,631.39
1,631.39
15,000.00
13,368.61
10.9%
0.00
0.00
120,000.00
120,000.00
0.0%
0.00
0.00
116,000.00
116,000.00
0.0%
0.00
0.00
3,000.00
3,000.00
0.0%
0.00
0.00
ERR
0.00
0.00
2,000.00
2,000.00
0.0%
187,434.85 187,434.85 3,101,300.00 2,913,865.15 6.0%
22,486.79
22,486.79
376,640.00
354,153.21 6.0%
25,323.18
25,323.18
960,715.00
935,391.82 2.6%
62,527.18
62,527.18
3,142,249.00
3,079,721.82 2.0%
110,337.15
110,337.15
4,479,604.00
4,369,266.85 2.5%
NUARY 1994
CITY OF HUTCHINSON FINANCIAL STATEMENTS
JANUARY 1994
46,160.00
42,351.99
1994
CITY ADMINISTRATOR
16,926.35
16,926.35
VENUE REPORT - GENERAL
JANUARY
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
7,225.00
MONTH
DATE ACTUAL
BUDGET
REMAINING
USED
276,900.00
0.00
0.00
1,294,497.00
1,294,497.00
0.0%
TAXES
0.00
0.00
0.00
0.00
ERR
LICENSES
PERMITS AND FEES
5,596.63
5,596.63
184,650.00
179,053.37
3.0%
INTERGOVERNMENT REVENUE
27,020.00
27,020.00
2,239,548.00
2,212,528.00
1.2%
CHARGES FOR SERVICES
43,865.11
43,865.11
875,091.00
831,225.89
5.0%
FINES & FORFEITS
0.00
0.00
56,250.00
56,250.00
0.0%
MISCELLANEOUS REVENUES
3,352.17
3,352.17
614,000.00
610,647.83
0.5%
CONTRIBUTIONS FROM OTHER FUNDS
0.00
0.00
0.00
0.00
ERR
REVENUE FOR OTHER AGENCIES
0.00
0.00
0.00
0.00
ERR
TOTAL
79,833.91
79,833.91
5,264,036.00
5,184,202.09
1.5%
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
3,808.01
3,808.01
46,160.00
42,351.99
8.2%
CITY ADMINISTRATOR
16,926.35
16,926.35
190,364.00
173,437.65
8.9%
ELECTIONS
1,300.00
1,300.00
7,225.00
5,925.00
18.0%
FINANCE
16,044.36
16,044.36
276,900.00
260,855.64
5.8%
MOTOR VENICE
6,825.80
6,825.80
81,576.00
74,750.20
8.4%
SESSING
0.00
0.00
24,300.00
24,300.00
0.0%
0 GAL
4,186.05
4,186.05
55,720.00
51,533.95
7.5%
PLANNING
289.92
289.92
8,150.00
7,860.08
3.6%
POLICE DEPARTMENT
89,141.57
89,141.57
1,287,174.00
1,198,032.43
6.9%
SCHOOL LIAISON OFFICER
2,905.32
2,905.32
38,613.00
35,707.68
7.5%
EMERGENCY MANAGEMENT
0.00
0.00
1,850.00
1,850.00
0.0%
SAFETY COUNCIL
0.00
0.00
250.00
250.00
0.0%
FIRE DEPARTMENT
8,089.56
8,089.56
159,273.00
151,183.44
5.1%
FIRE MARSHAL
2,214.92
2,214.92
21,163.00
18,948.08
10.5%
BUILDING INSPECTION
9,671.20
9,671.20
106,669.00
96,997.80
9.1%
ENGINEERING
30,708.89
30,708.89
400,605.00
369,896.11
7.7%
STREETS & ALLEYS
26,778.42
26,778.42
448,047.00
421,268.58
6.0%
STREET MAINTENANCE A/C
5,827.85
5,827.85
90,200.00
84,372.15
6.5%
CITY HALL
33,743.85
33,743.85
67,837.00
34,093.15
49.7%
PARK /REC ADMIN.
13,140.30
13,140.30
129,730.00
116,589.70
10.1%
RECREATION
8,718.63
8,718.63
214,559.00
205,840.37
4.1%
SENIOR CITIZENS CENTER
3,960.94
3,960.94
88,263.00
84,302.06
4.5%
CIVIC ARENA
26,493.06
26,493.06
145,042.00
118,548.94
18.3%
PARK DEPARTMENT
30,652.28
30,652.28
530,795.00
500,142.72
5.8%
RECERATION BUILDING & POOL
4,759.81
4,759.81
77,825.00
73,065.19
6.1%
STREAMBANK PROGRAM
0.00
0.00
0.00
0.00
0.0%
LIBRARY
19,909.00
19,909.00
91,528.00
71,619.00
21.8%
CEMETERY
3,364.73
3,364.73
70,606.00
67,241.27
4.8%
DEBT SERVICE
700.00
700.00
23,900.00
23,200.00
2.9%
AIRPORT
10,488.29
10,488.29
56,615.00
46,126.71
18.5%
10,371.15
10,371.15
114,125.00
103,753.85
9.1%
4ANSIT
MMUNITY DEVELOPMENT
3,986.50
3,986.50
63,009.00
59,022.50
6.3%
SCDP COORD.
371.70
371.70
0.00
(371.70)
0.0%
UNALLOCATED
53,731.03
53,731.03
451,907.00
398,175.97
11.9%
TOTAL
449,109.49
449,109.49
5,369,980.00
4,920,870.51
2.93
9,218.64
127,162.40
9,249.40
9,249.40
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, January 18, 1994
1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the
following members present: Bill Craig, April Brandt, E1Roy Dobratz, Roger Gilmer,
Dean Wood and Chairman Gruett. Absent: Craig Lenz. Also Present: Building Official
Jim Marka, Director of Engineering John Rodeberg and GIS Coordinator Larry Huhn.
2. MINUTES
Mr. Dobratz made a motion to approve the minutes dated December 21, 1993,
seconded by Mr. Gilmer the motion carried unanimously.
3. PUBLIC HEARINGS
a) CONTINUATION OF VARIANCE AND LOT SPLIT REQUEST BY JOHN MILLER
ON SHADY RIDGE RD
Chairman Gruett reopened the hearing at 6:40 p.m. with the reading of
publication #4598 as published in the Hutchinson Leader on Thursday,
December 9, 1993. The request is for the purposed of considering a
request by John Miller for a variance to reduce front yard setback from
30' to 8' and side yard lot depth from 120' to 80' located on Shady Ridge
Road.
Building Official Jim Marka stated he has received an updated drawing
from Mr. Miller. Staff recommends continuing the hearing to the
February meeting.
Mr. Craig made a motion to continue the hearing to the February meeting
seconded by Mr. Gilmer the motion carried unanimously.
b) CONTINUATION OF PRELIMINARY AND FINAL PLAT OF PARKSIDE SECOND
ADDITION SUBMITTED BY STEVE MANDERS, TWIN PORT DEVELOPMENT NO.
2
Chairman Gruett reopened the hearing at 6:44 p.m. with the reading of
publication •4601 as published in the Hutchinson Leader on Thursday,
December 9, 1993. The request is for the purpose of considering a
request by Steve Manders, Twin Port Development No. 2, for a
preliminary and final plat of PARKSIDE SECOND ADDITION located on
McDonald Dr.
Building Official Marka commented on the plat and the completion of the
staff recommendations. Director of Engineering John Rodeberg state the
plat is the proper placement and proper zoning.
HUTCHINSON PLANNING COMMISSION MINUTES
JANUARY 18, 1994
Mr. Wood moved to close the hearing, seconded by Ms. Brandt th#
hearing closed at 6:48 p.m. Mr. Wood made a motion to recommend
approval of the plat to City Council subject to staff recommendations.
Seconded by Mr. Craig the motion carried unanimously.
C) CONTINUATION OF REZONING FROM R -5 TO R -3 IN PARKSIDE SECOND
ADDITION REQUESTED BY STEVE MANDERS, TWIN PORT DEVELOPMENT NO
2
Chairman Gruett reopened the hearing at 6:49 p.m. with the reading of
publication #4602 as published in the Hutchinson Leader on Thursday,
December 9, 1993. The request is for the purpose of considering a
request by Steve Manders, Twin Port Development No. 2, to rezone the
Parkside Second Addition plat from R -5 to R -3.
Building Official Marka explained the phasing out of additional R -5
districts according to the Comprehensive Plan. Director of Engineering
Rodeberg stated that Lot 1 of Block 1 is large enough for a duplex and
the other lots will be single family.
Mr. Craig made a motion to close the hearing, seconded by Mr. Dobratz
the hearing closed at 6:50 p.m. Mr. Craig moved to recommend approval
of the rezoning. Seconded by Mr. Wood the motion carried unanimously.
d) CONSIDERATION OF VARIANCE REQUESTED BY STEVE MANDERS FOR LOT
IN PARKSIDE SECOND ADDITION
Chairman Gruett opened the hearing at 6 :51 p.m. with the reading of
Publication #4608 as published in the Hutchinson Leader on Thursday,
January 6, 1994. The request is for the purpose of considering a
variance to reduce dimensional requirements form 120'to 115' on all lots
in Parkside Second Addition plat requested by Steve Manders, Twin Port
Development No. 2.
Building Official Marka explained the plat was laid out according to the
old ordinance.
Mr. Wood moved to close the hearing, seconded by Mr. Dobratz the
hearing closed at 662 p.m. Mr. Wood made a motion to recommend
approval of the variance on the lots. Seconded by Mr. Gilmer the motion
carried unanimously.
e) CONSIDERATION OF REZONING FROM R -1 TO I -1 THE ANNEXED MCKIMM
TRANSIT PROPERTY, REQUESTED BY LARRY MCKIMM
Chairman Gruett opened the hearing at 5:54 p.m. with the reading of
publication #4609 as published in the Hutchinson Leader on Thursday,
January 6, 1994. The request is for the purpose of rezoning the newly
annexed McKimm Transit property from R -1 to I -1 requested by Larryi
McKimm. s
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HUTCHINSON PLANNING COMMISSION MINUTES
JANUARY 18, 1994
Jim Marka explained the request and the present land use.
Mr. Craig moved to close the hearing, seconded by Mr. Wood the hearing
closed at 5:56 p.m. Mr. Gilmer made a motion the recommend approval of
the rezoning. Seconded by Mr. Craig the motion carried unanimously.
f) CONSIDERATION OF AMENDMENTS TO REVISE AND UPDATE ZONING
ORDINANCE REQUESTED BY CITY STAFF
Chairman Gruett opened the hearing at 5:57 p.m. with the reading of
publication #4610 as published in the Hutchinson Leader on Thursday
January 6, 1994. The request is for consideration of amending the
Zoning Ordinance requested by city staff.
Building Official Jim Marka commented on the updates. He explained the
Christmas Tree sale permits enforcement and the inconsistencies of the
permitting. Mr. Marka stated staff discussed land use and home
occupations. Staff consensus is that retail sales belong in Commercial
or Industrial areas, not in residential.
Mr. Marka commented on the history of the only residential location for
tree sales in the city. He stated staff must be consistent in enforcement.
Discussion followed on the increased traffic in a residential area. Ms.
• Cindy Beadell presented a petition from the neighboring property
owners stating they have no objection to at Christmas tree lot in their
neighborhood. Chairman Gruett read a letter from Ms. Beadell regarding
her tree sales business.
Discussion followed on the possibility of conditionally permitting
Christmas tree sales in residential areas.
Building Official Marka explained the other revisions to the ordinance
as items that have been noticed during the past year. There was
discussion the drive thru stacking being 100' or 80'.
Mr. Craig moved to close the hearing, seconded by Mr. Dobratz the
hearing closed at 6,16 p.m. Mr. Craig made a motion to approve the
changes to the ordinance with the exception of Section 8.04 - Special
Provision District regarding Christmas tree sales permitted by
conditional use permit in residential districts and Section 10.03 - Drive
thru service - provide 80' for vehicle stacking. Seconded by Mr.
Dobratz the motion carried unanimously.
g) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY STEVE
FANGMEIER, SUBWAY, FOR CONSTRUCTION OF NEW BUILDING ON HWY 7
WEST
Chairman Gruett opened the hearing at 5:32 p.m. with the reading of
publication #4611 as published in the Hutchinson Leader on Thursday,
January 6, 1994. The request is for the consideration of a conditional
use permit requested by Steve Fangmeier, Subway, for the construction
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HUTCHINSON PLANNING COMMISSION MINUTES
JANUARY 18, 1994
of a new building on Hwy 7 West.
Building Official Jim Marka commented on the request and staff
recommendations and concerns with the drive thru proposed. Mr.
Fangmeier stated he had considered many options and the present
proposal was the best. Mr. Fangmeier stated he has discussed curb cuts
with Mr. Al Rice, MNDot.
There was discussion on the drive thru placement. Mr. Fangmeier stated
the plan was submitted to the franchiser and after discussions
regarding the drive thru they had no problem with the location and
pedestrians. The entrance will be on the North side of the building.
Mr. Fangmeier presented an updated drawing of the parking showing no
encroachment unto Water St. Discussion followed on curbing along
Water St.
Mr. Craig moved to close the hearing, seconded by Mr. Dobratz the
hearing closed at 5:52 p.m. Mr. Craig made a motion to recommend
approval of the request subject to staff recommendations. Seconded by
Mr. Dobratz the motion carried unanimously.
h) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY
HUTCHINSON SCHOOL DISTRICT FOR CONSTRUCTION OF CLASSROOMS AT
THE MIDDLE SCHOOL
Chairman Gruett opened the hearing at 5:54 p.m. with the reading of
publication #4612 as published in the Hutchinson Leader on Thursday,
January 6, 1994. The request is for the purpose of considering a
conditional use permit for the construction of eight classrooms at the
Middle School requested by Gary Swenson, Supt., Hutchinson School
Dist.
Jim Marka explained the request and the approval last year of almost the
same proposal.
Mr. Gilmer moved to close the hearing, seconded by Mr. Dobratz the
hearing closed at 5:56 p.m. Mr. Gilmer made a motion to recommend
approval of the request. Seconded by Mr. Dobratz the motion carried
unanimously.
i) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CHAMBER
OF COMMERCE FOR CONSTRUCTION OF BUILDING IN FLOOD FRINGE
Chairman Gruett opened the hearing at 6:17 p.m. with the reading of
publication #4613 as published in the Hutchinson Leader on Thursday,
January 6, 1994. The request is for a conditional use permit to
construct a 24'x56' building in the flood fringe changing the use from
restaurant to office located at 206 Main St N requested by Hutchinson
Chamber of Commerce.
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HUTCHINSON PLANNING COMMISSION MINUTES
JANUARY 18, 1994
Building Official Marka commented on the 100 year flood plain and the
issue with the building and land use. He explained the ordinance
requirements regarding building in the flood fringe. Mr. Marka
commented on flood proofing of the building.
Mr. Jack Yates, Chamber of Commerce, commented on the level of the 100
year flood and stated they would reduce flood damage potential as much
as possible. Mr. Rich Westlund, Pres. Chamber of Commerce, commented
on the rebuilding as opposed to remodeling. Mr. Kevin Compton,
Compton Anderson Construction, explained the cost to remodel the
existing building would be very high.
Mr. Yates stated they will elevate mechanical and electrical and install
a check valve on the sanitary sewer. Mr. Marka stated a gate valve
would be better to install.
Ms. Brandt moved to close the hearing, seconded by Mr. Dobratz the
hearing closed at 6:30 p.m. Ms. Brandt made a motion to approve the
request subject to meeting the requirements and recommendations of
the staff as follows:
REQUIREMENTS: 1) All outside walls must be capable to resist the lateral
• pressures exerted by flood waters. 2) Professional design by structural
engineer is required. 3) Elevate all H -vac, mechanical, electrical, etc.
1'0" above the 100 year flood elevation.
RECOMMENDATIONS: 1) The structure is very vulnerable to flooding.
In 1993 waters were approximately 2'0" higher than Elliott's finished
floor protected only by the earth dike. 2) The floor must be capable to
resist the upward pressure exerted by the flood waters in saturated
conditions. 3) The building must have enough mass (weight) to prevent
flotation. 4) The walls and floors must be water tight and all openings
below the flood level must be closed and made water tight, and the
building must be able to withstand the impact of floating debris. 5)
Interior and exterior finishes must be water resistent. 6) Flood
insurance must be carried on the structure. 7) The structure is to be
flood proofed to the Fl or FP2 (dry flood proofed) classification listed
in the state building code.
Seconded by Mr. Dobratz the motion carried unanimously.
4. OLD BUSINESS
None
5. NEW BUSINESS
. (a) REVIEW COMPREHENSIVE PLAN
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HUTCHINSON PLANNING COMMISSION MINUTES
JANUARY 18, 1994
There was discussion as to the process to take in reviewal of the
Comprehensive Plan. Staff was directed to make recommendations for
the February meeting. A scratch copy will be included in the next
packet.
(b) DISCUSSION OF ANNEXATION OF 482 ACRES IN ACOMA TWP
Building Official Marka commented on the area to be annexed by an
orderly annexation procedure. The area is 482 acres not including Mr.
Sam Montgomery's 50 acre annexation. He explained that Kamlins
Addition on Koglin Road will not be included because of the cost of
servicing that area. Gary Plotz, John Rodeberg, Bonnie Baumetz and
Jim Marka presented the annexation at an Acoma Town Board meeting.
Mr. Marka stated the city will concentrate on the SW annexation as far
as services.
(c) CONSIDERATION OF EXTENSION OF CONDITIONAL USE PERMIT ISSUED TO
VILLAGE COOPERATIVE
Building Official Marka commented on the history of the Village
Cooperative. He explained HUD approval of financing. Mr. Marka also
stated our ordinance does not address extending of conditional use
permits or variances. Staff does recommend approval of the extension.
Mr. Craig made a motion to approve the extension subject to favorable
finding by the City Attorney, seconded by Mr. Gilmer the motion carried
unanimously.
(d) CONSIDERATION TO APPROVE BUDGETED FUNDING OF AERIAL
PHOTOGRAPHY MAP
Jim Marka stated there is $ 4,500 in the planning budget for an aerial
map of the city. He explained that Spring in the best time of the year
for the photography. Mr. Marka also commented on the need to mount
the 1967 photo as it is very fragile.
Mr. Dobratz made a motion to recommend approval of the expenditure,
seconded by Mr. Wood the motion carried unanimously.
(e) DISCUSSION OF CONCEPTUAL SKETCH PLAN OF HUNTER'S RIDGE PLAT
SUBMITTED BY KEVIN COMPTON, COMPTON ANDERSON CONSTRUCTION
Building Official Jim Marka commented on the sketch and staff
recommendations. Director of Engineering John Rodeberg explained
changes from the previous plan.
(f) CONSIDERATIONOF REZONING FROM BUSINESS TO INDUSTRIAL IN HOUK'S
SECOND SUBDIVISION, 2 MILE RADIUS
10
r1
�i
i
LJ
•
U
HUTCHINSON PLANNING COMMISSION MINUTES
JANUARY 18, 1994
Jim Marka explained the landuse of the property. He commented the use
is already industrial. The planning commission had no recommendation.
(g) COMMUNICATION FROM STAFF
John Rodeberg commented on the Otter Lake crossing of services on
South Grade Road. He explained the proposal of a 16' wide bike trail at
the crossing.
6. ADJOURNMENT
The meeting adjourned at 7,35 p.m.
HUTCHINSON AIRPORT COMMISSION MEETING
February 1, 1994
Meeting was called to order by Dennis Kahl at 7:20 P.M. on February 1, 1994.
Members present: Dennis nah,, Joe Dooley, Jim Faber, Mayor Marlin Torgerson
City Staff: Doug Meier
Guest present: Tom Parker and Bernie Knutson
Joe Dooley requested a letter from the City of Hutchinson to allow Dooley Air
Show to perform at the McLeod County Fair. Airspace involved would be over
the Hutchinson Municipal Airport.
Next meeting will be at 7:30 P.M. at City Center in lobby conference room
on February 28.
Meeting adjourned at 8:45 P.M.
Report submitted by Doug Meier.
-// 74, (9�
Tree Board Minutes
January 27, 1994
City Center
Members Present: Virgil Voigt, Dave Larson, Carol Brown, Brian Brosz, Mark
Schnobrich and Laura Posor
Guest: Jerry Brown
Members Absent: Jay Beytien
Schnobrich gave a brief synopsis of the 1993 accomplishments. Application
for Tree City U.S.A. along with 3 Tree City U.S.A. Growth Awards were
submitted for the 1993 season. Growth Awards were applied for in the areas of
Utility Partnership, Private Property Planting and Tree Care Workshop.
The board viewed a video from the State Arbor Month Partnership on
regional Arbor Day programs which were held throughout the state. The board
unanimously approved to begin preparing for a 1995 Regional Arbor Day in
Hutchinson. The board will look into applying to the state to host such a program
in 1995. The board suggested that involvement at the school level be within the
4th Grade as this was a group most willing to participate with the greatest
enthusiasm.
Some ideas included a county wide forestry education project such as
Heritage trees(largest tree per species) within McLead County, other tree
education stations and projects all revolving around trees.
The board will review ideas at neat month's meeting.
SBA Tree Planting: All three local nurseries submitted bids for the planting of
210 trees with Reiner Landscaping receiving the lowest bid. All Seasons
Landscape and Design was second lowest bidder and will be asked to plant 30
trees to comply with SBA standards.
Energy Tree Plantings: Hutchinson Utilities will be donating $10,000.00 for trees
to be planted for energy conservation. Reiner Landscaping was lowest bidder on
this project and will Plant 225 trees.
The board will be reviewing the existing tree ordinance at the next meeting.
The board also discussed the existing weed ordinance with possible revision.
Next meeting February 24th. Motion MIS Brosz/Voigt to adjourn.
Respectfully submitted,
Mark Schnobrich
E
HUTCHINSON COMMUNITY HOSPITAL/
BURNS MANOR NURSING HOME
REGULAR BOARD OF DIRECTORS MEETING - December 21, 1993
Hospital Conference Room A/B
Present: Rich Myers, Chairman; Jim Mills, Vice Chairman; Dr. John Zenk, Secretary;
Paulette Slanga, Trustee; Elaine Black, Trustee; Marlin Torgerson,
Trustee
Absent: Tom Daggett, Trustee (excused)
Others Present: Phil Graves, President; Ed Tusa, Chief Financial officer; Robyn
Erickson, Education /Marketing Director; Elaine Schermann, Rehab /Quality
Director; Pat Halverson, Mental Health Services Director; Jane Lien,
Nursing Services Director; Jane Hodgins, Hutchinson Leader; Laurie
Hulkonen, Recording Secretary
Prior to the meeting, Erickson led the group in discussion of their 1993 goals and
accomplishments throughout the year. Goals 1 and 2 were achieved. The third goal
(hosting a meeting with Glencoe or Litchfield hospital boards) was not met, but an
opportunity for a joint meeting is forthcoming with the joint venture of home care
between Glencoe Area Health Center, HCH /BMNH and Augustana Homes of Litchfield.
Consensus was to carry this goal over to 1994. The fourth 1993 goal (to host a
dinner meeting with the Hutchinson Area Foundation for Health Care board) was thought
to be valuable but discussion ensued as to how to appropriately appreciate all three
volunteer boards (two auxiliaries and the foundation). Suggestion was made to have
an educational offering with the volunteer boards, which became the second goal for
1994. Community and external relationships were next discussed. Feedback on public
perception as defined by patient satisfaction surveys was discussed, and it was
learned that this information will be coming to the board on a quarterly basis in the
coming year. Education on finance and the medical staff credentialing process were
identified as needs. Successes from the past year include the completion of the
emergency department reorganization, implementation of renal dialysis, and the
financial turnaround and remodeling at BMNH. Greatest concerns identified through
the evaluation included possible turnover of members and inexperience of the newest
board members, board support and involvement in TQI, knowledge of healthcare issues,
the need for an assistant administrator, a return to black bottom line, and
supportive efforts to build morale as cost containment efforts continue. Erickson
told the board that she will formalize these statements and return to the January
meeting with a final draft for adoption.
Graves presented information on the changes in healthcare across the nation and the
state of Minnesota. The reasons why hospitals are operating at less than full
capacity were discussed. The process of transformation into a prevention model from
an illness /treatment model were discussed. Staffing challenges at the hospital and
pending benefit equalization at BMNH were discussed.
The meeting was opened at 6:25 p.m. by President Myers following Graves'
presentation.
Minutes of Past Meetings. Minutes of the November 16, 1993, regular board meeting
were presented. Following discussion:
Motion was made by Torgerson, seconded by Mills, to approve the minutes of the
November 16, 1993, meeting as presented.- All were in favor. Motion carried.
� _ � (A
Medical Staff Meeting Minutes. Zenk presented a recap of December medical staff
meeting minutes. Medical staff privilege applications will now include a check -off
for ventilator care.
He noted that the emergency room has new equipment,
including
pediatric crash cart
and equipment on it, thanks to the generosity of the
hospital
auxiliary in funding
it. The annual election of officers resulted in Dr.
Dennis
� _ � (A
Regular Board of Directors' Meeting - 12/21/93
Page Two
Murphy being elected the new chief of medical staff and Dr. Bruce Homa being elected
the new secretary /treasurer. Under old business, the medical staff again discussed
meeting structure. This is being examined by a TQI team and was tabled until the
coming month. Dr. George Gordon submitted his resignation from the Hutchinson
Medical Center, is now a HealthSpan employee and the medical director of HCH /BMNH
emergency services.
Old Business
Trustee Self- Evaluation. The evaluation was discussed, as noted above.
JCAHO Review. Graves informed the board that the maximum accreditation allowed
(three -year) had been awarded to the hospital /home. Some deficiencies were
cited, including the following areas:
a. Delinquent medical records;
b. Alcohol and other drug dependencies program;
C. Drug usage evaluation;
d. Respiratory care services;
e. Surgery and anesthesia services;
f. Pathology and clinical laboratory service;
g. Infection control;
h. Special care unit;
i. Nursing care assessments;
j. Patient rights activities;
k. Dietary services;
1. Safety management;
M. Equipment management;
n. Utility management;
o. Governing body; and
p. Management /Administration.
When compared to other years' surveys, this was deemed to be similar in the
numbers of problems identified. Overall, HCH /BMNH staff appreciated the
HealthSpan system's help in completing this survey. Graves stated that some
deficiencies will be appealed.
Values Statements. The organizational values statements were again reviewed.
Mills and Zenk, who sit on the TQI steering committee, noted that the values
statements can be changed as they need to be. The next step will be to publish
the statements on reference cards for employees, along with the vision
statement.
New Business
A. McLeod County Contracts. The McLeod County Social Service contracts for mental
health services were reviewed. Successful negotiation with the County resulted
in contracts for detoxification, outpatient chemical dependency, outpatient
mental health, day treatment, and community support program services.
Recommendation was made to continue the relationship with the County for fiscal
year 1994 at the agreed -upon fee.
Following discussion:
Motion was made by Torgerson, seconded by Zenk, to approve the 1994
contracts with McLeod County Social Services as presented. All were in
favor. Motion carried.
Home Care Discussion. Graves informed the group that active dialogue has been
continued with Augustana Homes and Glencoe Area Health Center to do a joint
venture in home care. At this time, the team is not sure what form this joint
venture will take, but they're talking about equal participation. A lot of
questions yet need to be answered. A proforma will be done by the nursing
. Regular Board of Directors' Meeting - 12/21/93
Page Three
(B.) services directors from each facility to determine what potential volumes will
be, and although we've offered assistance with HealthSpan, the other two
facilities are hesitant at this time because of their other affiliations. This
may necessitate involving other companies as consultants; however, the team
will be using funds received through the Rural Healthcare Transition Grant that
Glencoe recently was awarded. City attorney Barry Anderson stated we didn't
need anything formal at this time unless the board had questions. The board
members expressed their interest in continuing. A question was asked on
infrastructure, and this program is expected to replace some of the McLeod
County PHNS activities; however, the County PHNS will continue in home care
until they're sure that the joint organization is up and running. Activities
will include a broad range of services.
Dassel Clinic Resolution. The group discussed correspondence regarding the
$130,000 liability that the Dassel Medical Center owes the hospital in
uncollected rent and the implied liability of approximately $300,000 from the
initial purchase and acquisition of the clinic by the hospital that is owed to
LSI. A letter from the city attorney was also discussed, recommending the
organization accept the LSI offer to erase the $300,000 liability in exchange
for forgiveness of the $130,000 in rent due through December 31, 1993. Graves
stated the organization hasn't negotiated a rental agreement going forward to
January 1. A letter has been sent to LSI and the Dassel clinic but agreement
has not been reached.
7
Following discussion:
Motion was made by Mills, seconded by Zenk, to erase the debt of $130,000
in uncollected rent. All were in favor. Motion carried.
D.
HealthSpan Titling Policy. A copy of a proposed resolution to align the
organization's management title policy with that of HealthSpan was handed out.
'
This change will require modification of bylaws as HealthSpan's titling
requires the titles of presidents, board chairman, board vice chairman, etc.
Following discussion:
Motion was made by Torgerson, seconded by Zenk, to approve the resolution
to align the organization's management title policy with that of
HealthSpan as presented. All were in favor. Motion carried.
E.
Budget Discussion. Earlier discussion in this meeting highlighted problems
faced before the budget can be finalized. It was acknowledged that this
process may not be resolved until after the first of the year. Graves asked
that the board's budget committee be called together soon to at least act on a
price increase that will become effective January 1, 1994, and that the board
act to ratify the increase at the January board meeting.
Following discussion:
Motion was made by Zenk, seconded by Slanga, to empower the budget
committee to put a price increase into effect on January 1, 1994, in
advance of the regular board meeting in January, when these actions will
be ratified by the board as a whole. All were in favor. Motion carried.
F.
Medical Staff Reappointments. The board then considered reapplications for
active staff privileges. All were reviewed with requested changes in
privileges discussed. Zenk informed the board that three reapplications
weren't being submitted for approval at this time because those physicians had
not met the requirement for attending a minimum of six monthly staff meetings.
It was noted that medical staff bylaws and rules and regulations are clear
regarding staff meeting and committee meeting attendance.
7
Regular Board of Directors' Meeting - 12/21/93
Page Four
(F.) Following discussion:
Motion was made by Torgerson, seconded by Slanga, to accept the executive
committee's recommendations to approve reapplications to the active
medical staff with the exception of Dr. Robert Hegrenes, George Gordon
and Cris Remucal as noted above. All were in favor. Motion carried.
The need to operate within the confines of the bylaws were discussed. The need
to hold all physicians responsible for attendance requirements was also
discussed. Following further discussion:
Motion was made by Zenk, seconded by Mills, to recommend that the
executive committee of the medical staff work with the physicians not
being reappointed to formulate a corrective plan to improve medical staff
meeting attendance and be in compliance hereafter and to require a
recommendation from the executive committee before reappointing same
physicians. All were in favor. Motion carried.
G. Other.
1. Farewell from Torgerson. Mayor -elect Torgerson announced that Don
Erickson would be appointed as council representative to the
hospital /home board. He told the group that sitting on the board had
been a pleasure and a real education as the board functions well. He
thanked each member, as they serve as volunteers on the board, and stated
his regret that the public doesn't realize what amount of time and effort
goes into something like this. Graves also thanked Torgerson for his
support over the years and his efforts to represent the hospital /home
board at the city council meetings.
2. Farewell from Zenk. Zenk also thanked the group for a wonderful
experience and the pleasure to work with the board, as his term as chief
of medical staff ends December 31. Graves complimented Zenk on his
excellent contributions to the board and as chair of critical committees
such as the CQI steering committee and the emergency room committee. He
also stated his appreciation for Zenk's tenure as medical director in the
emergency room as he relinquishes this to Dr. George Gordon on January 1.
President's Report. Graves shared the following items of information with the board:
1. BMNH Benefit Equalization. The board received a copy of a letter distributed
to employees at BMNH that highlighted to equalize benefits with those at HCH.
2. Emergency Services Program. The board will receive and review, at the January
meeting, a contract between HCH /BMNH and HealthSpan for emergency medical
services with Dr. Gordon. Gordon will work full -time effective January 1,
dually reporting to Dr. Bill Goodall of HealthSpan and Graves. He will working
full -time in the emergency room and manage the emergency department. He will
also serve as medical director for the Dassel Medical Center and will be
medical director for BMNH. A proforma including three scenarios using varying
volume growth figures was reviewed by Tusa, who stated that the service may
lose money for the first three years but is then expected to break even. The
emergency department will be set up as a hospital cost center as of January 1,
1994. For one -to -two months, the Hutchinson Medical center will continue to
bill under our own account number; HCH will take that over after that time,
following the same procedure as our current physician billing for MHU. We
expect higher volumes and may look for revenues in other areas such as urgent
care center, etc.
3. Physician Hospital Organization (PHO). Graves discussed highlights from last
night's meeting with a representative of Partners consulting group and the
Hutchinson Medical Center physicians to discuss forming of a PHO. Very good
response was received from the physicians.
4. HealthSpan Final Report. The group learned that HealthSpan has issued a final
report to HCH /BMNH on issues throughout the hospital. The organizational
structure was targeted as an area needing improvement, as was a problem with
receivables of 72 days, which should be reduced to 50 days.
. Regular Board of Directors' Meeting - 12/21/93
Page Five
BMNH Report. Richards reported on the following:
1. A construction update was given. The project is coming to a conclusion where
the superintendent of the project is no longer there full -time. The downstairs
unit is occupied and the upstairs areas will be reviewed by Minnesota
Department of Health representatives next week to allow occupancy upstairs.
Some furnishings for offices and the special needs room haven't arrived yet,
and air circulation has yet to be installed. A gift was received from the
foundation to furnish the day room and the special needs. Lighting in lower
level still needs to be corrected by the architect.
Abbott Northwestern Report. Myers highlighted activities at the most recent ANW
board meeting:
1. Appointments of Slanga and Daggett and the reappointment of Mills were
approved.
2. Sprenger made special mention of former board member Dori Johnson and her
active role through the merger of the hospital and home.
3. Predictions were heard from Spinner regarding an expected drop in number of
patient days, a decrease in discharges and length of stay, and ANW's goal for
to reduce expenses by more than $9.7 million. The budget was discussed and
lengthy debates were held on a pricing increase of 4.28, overall.
HealthSpan Report. Dehne was not present, but Myers stated that Gordon Sprenger,
executive officer of HealthSpan, had told the ANW board that HealthSpan is confident
that the Medica /HealthSpan merger will be approved by the attorney general because
this is viewed as a vertical realignment rather than capturing more of the healthcare
market. The merged organization would have 1 million MN residents in its enrollment,
so this would be a large group. With that enrollment plus Medicare, we should have
approx. 308 of the state population within the system. The name "Allina" was chosen
for the merged organization to represent quality.
Accounts Payable. The accounts payable were next reviewed. Following discussion:
Motion was made by Mills, seconded by Black, to pay the attached listing of
accounts payable and cash disbursements in the amount of $794,835.73 for the
hospital and $145,644.98 for the home. All were in favor. Motion carried.
Statistical Report. Graves reported admissions for November of 204, census days of
744, average length of stay of 3.7 days, and average percentage of occupancy of 44.6.
The nursing home was 98.38 occupied and had a case mix of 2.268 in November.
Financial Statements. The balance sheet showed a decrease in accounts receivable and
an increase in cash. Accounts payable also decreased. The combined organization had
net income of $18,853 for the organization against a budget of $42,559.
Adjournment. Motion was made by Mills to adjourn the meeting. The meeting was then
adjourned by Chairman Myers at 8:00 p.m.
Respectfully submitted,
Laurie Hulkonen John L. Zenk
Recording Secretary Secretary
LH
HUTCHINSON COMMUNITY HOSPITAL/
BURNS MANOR NURSING HOME
REGULAR BOARD OF DIRECTORS MEETING - January 20, 1994
12:00 Noon - Hospital Conference Room A/B
Present: Rich Myers, chairman; Jim Mills, Vice Chairman; Dr. John Zenk, Secretary;
Paulette Slanga, Trustee; Elaine Black, Trustee; Marlin Torgerson,
Trustee
Absent; Tom Daggett, Trustee (excused)
Others Present: Phil Graves, President; John Richards, BMNH Administrator; Ed Tusa,
Chief Financial Officer; Elaine Schermann, Rehab /Quality Director; Jane
Lien, Nursing Services Director; Linda Ziemer, Personnel Director; Robyn
Erickson, Education /Marketing Director; Terry Davis, Hutchinson Leader;
Laurie Hulkonen, Recording Secretary
The meeting was opened at 12:00 noon by Chairman Myers.
Minutes of Past Meetings. Minutes of the December, 1993, regular board meeting were
presented. Following discussion:
Motion was made by Mills, seconded by Slanga, to approve the minutes of the
December 21, 1993, regular meeting as presented. All were in favor. Motion
carried.
Medical Staff Meeting Minutes. Murphy presented highlights of the January medical
staff meeting minutes. Health Information Services and utilization review committee
discussed delinquent medical records which have improved but yet are not in
compliance with JCAHO standards. The infection control and patient care committee
heard a presentation by Lynette Wendlandt, infection control practitioner, regarding
findings relating to infection rates and exposure incidents. The Emergency Room
Committee reviewed trauma cases, reported on new equipment (including a Stifneck
collar, pediatric crash cart and blanket warmer), and reviewed quality indicators.
The Pharmacy and Therapeutics committee discussed formulary ACE inhibitors and
proposed pediatric protocol for performing echocardiography on children. An update
on medical staff reorganization was given and proposals for change will be presented
next month. The group also discussed a proposed addition to the rules and
regulations regarding restraint and seclusion orders and the time limit necessary for
each order.
Old Business
A. 1994 Board Goals. Robyn Erickson presented the final draft of the board's 1994
goals.
B. Emergency Room Update. Graves informed the board that Dr. George Gordon, the
emergency services medical director, is currently working with Spectrum and the
Medical Center to ensure all shifts in the emergency room are covered.
HealthSpan intends to hire two emergency room physicians to work in the
emergency room (Dr. Paul Mittelstadt and Dr. Grant Nakumura). Spectrum will
remain as partial provider until the plan is finalized. The process was
reported to be working well.
He noted that Dr. Gordon is keeping busy as he supervises Dassel Medical Center
staff twice per week, acts as service chief for BMNH and continues to provide
acupuncture services for HMC in addition to his emergency room services.
HCH /BMNH has aligned with HealthSpan regarding the organization's contract for
emergency room services, and the billing system is in place.
41 -A,(5, )
Annual Board of Directors' Meeting - 1/20/94 .
Page Two
New Business
A. 1994 Operational Budget. A committee comprised of Marlin Torgerson, Jim Mills
and Rich Myers worked with Graves, Richards and Tusa to provide the staff with
direction. The group discussed the current process to understand the major
components of wages, pricing, capital spending and new and /or deleted services.
They also discussed specifics of inpatient business, as it was now decreasing
due to new ways of treatment, especially outpatient treatment (now 508 of our
business). It was noted that continued emphasis on preventive measures has had
an impact on mode of care. They also discussed setting realistic statistical
goals given the current data. Mills stressed that we need to emphasize that we
can and will provide services with this budget and maintain high quality of
care.
Financial goals for the coming year were discussed. HCH /BMNH is working toward
a cost accounting system. They are working with directors to develop a plan to
reach the goals identified. All organizational components will be assessed in
the "right- sizing" efforts taking place. The challenge will be to handle
fluctuating volumes without increasing hours.
The group reviewed the proposed balance sheet. A 7.08 rate increase was
proposed, including increases of 3.58 in price level depreciation, 1.08 in new
technology, .58 for debt service, and 2.08 profit. A variety of charts and
graphs providing summary information about items discussed were presented,
including adjusted admissions, total FTEs, excess revenue over expenses, etc.
A statement of cash flow and community benefit and charity care (an important
part of the budget) were also shown and discussed.
Following discussion:
Motion was made by Slanga, seconded by Black, to accept the budget as
presented. All were in favor. Motion carried.
Election of officers. chairman Myers appointed a committee of Mills (committee
chair), Slanga and Black to examine and make recommendations to realign the
election process. currently officers are appointed in January and take office
in July of each year. He gave them the charge of returning to the next board
meeting with recommendations regarding what the reelection process should be
and regarding a slate of candidates for offices. The election was therefore
tabled until February's meeting pending the recommendation from the election
committee.
Medical Staff Reappointments. The board then discussed reappointment of three
physicians whose status was not determined at December's meeting. Drs. Gordon,
Remucal and Hegrenes have since agreed to attend medical staff meetings
following re- establishment of a system to provide physicians with reminders of
the meetings.
Following discussion:
Motion was made by Mills, seconded by Slanga, to reappoint Drs. Gordon,
Remucal and Hegrenes according to their reapplication for privileges.
All were in favor. Motion carried.
Fourth Quarter Organizational Goal Status Report. Graves reported on the
status toward achievement of the 1994 organizational goals.
Following discussion:
Motion was made by Black, seconded by Slanga, to approve the fourth
quarter organizational goal status report as presented. All were in
favor. Motion carried.
0
. Annual Board of Directors' Meeting - 1/20/94
Page Three
E. C -Arm Purchase. Results of recent bids for purchase of a replacement c -arm x-
ray machine were discussed. The board was reminded that the current system has
poor resolution but would be retained as back -up equipment due to minimal
trade -in value. A proforma for the purchase was presented and discussed.
Following discussion:
Motion was made by Mills, seconded by Black, to seek approval from the
City Council for authority to purchase a replacement c -arm x -ray machine
at the low bid price of $107,750 from GE Medical Systems of Milwaukee,
Wisconsin. All were in favor. Motion carried.
F. Assisted Living Update. Mills reported on meetings of the assisted living task
force, comprised of members of hospital, nursing home, and HRA staff. He
presented an overview of two analyses that had been completed within the
community. Committee recommendations include a 20 -24 unit townhouse
development, a 50 -unit apartment building, or a 24 -32 unit facility for
assisted living. The location being considered for the assisted living
facility would possibly be adjacent to BMNH. Funding alternatives are being
explored. We would be able to provide needed services for assisted living
through our home care division. Mills noted that a developer will accompany a
representative of the HRA to speak to the board at their February meeting.
President's Report. Graves reported on the following items:
1. A plan for hours reduction is being formulated by the management group to meet
our projected 1994 FTE goal of 5.0 per adjusted admission.
2. A policy presentation is being prepared for employees to keep them informed as
we may be in the position of reducing numbers of staff to pull the FTEs in
line.
3. The new Quality Informer newsletter was introduced and will be sent to each
board member in the future.
BMNH Administrator's Report. Richards reported on the following items of interest:
1. Primary nursing is now in place. A nursing manager has also been hired to help
deal with recurring nursing issues.
2. Turnover ratios were noted to be under 308 in 1993, an improvement over
previous years.
Abbott Northwestern /HealthSpan Report. Myers relayed the following information:
1. The Abbott Northwestern board heard a presentation regarding the impending
merger of Medics and HealthSpan (to form Allina) by Gordon Sprenger.
2. The State is attempting to get ERISA exemption for the corporations that would
exempt them from federal law but enforce compliance with state law.
Accounts Payable. The accounts payable were next reviewed. Following discussion:
Motion was made by Mills, seconded by Slanga, to pay the attached listing of
accounts payable and cash disbursements in the amount of $920,243.82 for the
hospital and $188,373.38 for the home. All were in favor. Motion carried.
Statistical Report. Graves reported admissions for December of 187, census days of
18.7, average length of stay of 3.1 days, and average percentage of occupancy of
31.28.
The nursing home was 99.78 occupied and had a case mix of 2.27 in December.
Financial Statements. The balance sheet showed a decrease in accounts receivable and
an increase in cash. Accounts payable also decreased. The combined organization had
net income of $18,853 for the organization against a budget of $42,559.
Annual Board of Directors' Meeting - 1/20/94
Page Four
Adicurnment. The meeting was adjourned by Chairman Myers at 2:30 p.m.
Respectfully submitted,
Elaine Schermann Richard Myers
Acting Recording Secretary Chairman
EMS:lh
U
HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY
REGULAR BOARD MEETING
JANUARY 18, 1994
MINUTES
I. CALL TO ORDER: 2:00 P.M. STAFF CONFERENCE ROOM CITY
CENTER
II. CONSIDERATION OF MINUTES OF REGULAR BOARD MEETING
There being no additions or corrections, Don Erickson moved
that the minutes be approved as submitted. Shirley Wass
seconded and the motion carried unanimously.
III. CONSIDERATION OF STATUS OF ACCOUNTS FOR PARK TOWERS
PROJECT AND HHRA GENERAL FUND
Budget status and monthly disbursements were reviewed. Don
Erickson moved that the financial statements be approved as
submitted. Tammy Wendlandt seconded and the motion carried
unanimously.
IV. SECTION 23 /PARK TOWERS PROJECT
• 1. There are no tenant accounts receivable and one vacant
apartment to be filled February 1.
2. A meeting with PBA has been set for February 2 to
inspect all the windows.
3. The contract for Park Towers accounting services with
Kopsa, Sylvester & Swanson was reviewed.
Accounting services will be provided monthly instead of
quarterly for $96.00 /month. Joel Kraft moved to approved
the accounting contract with Kopsa, Sylvester & Swanson; Don
Erickson seconded and the motion carried unanimously.
V. HOUSING AND COMMUNITY DEVELOPMENT COORDINATOR REPORT
1. The Small Cities program will be completed by the end of
January.
2. The rent rolls for Valley Vista have been submitted to
MHFA. Tenant surveys will be distributed; upon submission
to MHFA, rental rehab funds will be set aside for this
project. MHFA is evaluating administrative fees for this
program; Connie is to estimate the administrative time and
expenses for this program before the next meeting. If need
be, owners may need to help cover administrative costs for
this program. An application has not been submitted for
1065 Jefferson; the current owner is looking at selling.
3. The HRA should be notified by the first week in February
regarding the Shephard house grant application.
VI. PUBLICLY OWNED NEIGHBORHOOD LAND TRUST PROJECT
1. The agreement with Peace Lutheran regarding upfront
-I/, -A (6)
HRA Regular Board Meeting, January 18, 1994
Page 2
costs was reviewed. Don Erickson moved to approve the
agreement; Shirley Wass seconded and the motion carried
unanimously.
2. The Sheldon Nies appraisal has been completed; all other
appraisals are scheduled to be completed by the end of
January.
3. Professional Redevelopment Resources has issued
acquisition notices to all owners.
VII. ESSENTIAL FUNCTION BOND PROJECT STATUS
1. A meeting has been scheduled with Dunbar Development on
January 24, 1994 to review plans and project team and to
establish a timetable for the project.
2. A meeting has been set with the Hospital Board on
February 15, 1994 at 5:30 P.M. to discuss use of essential
function bonds for assisted living attached to the nursing
home.
3. Don Erikson and Joel Kraft volunteered
VIII. OTHER BUSINESS
1. The 1994 HRA Workplan was reviewed. Priority items are
the essential function bond rental project, the Peace /MHFA
Land Trust project, Valley Vista Rental Rehab and Small
Cities Grant application if the last grant is closed out as .
indicated by the end of January.
2. Board members were informed of an upcoming meeting with
the City Council tentatively set for February 22 at 6:30
P.M.
3. The computer software for financial data and tracking
projects other than Park Towers has been installed with
training set for February 3, 1994.
IX. ADJOURNMENT
There being no further business, John Paulsen declared the
meeting adjourned.
Recorded by Jean Ward, Executive Director
Tammy Wendlandt, Secretary Treasurer
0
• HUTCHINSON HOUSING, INC.
REGULAR BOARD MEETING
JANUARY 18, 1994
MINUTES
I. CALL TO ORDER: STAFF CONFERENCE ROOM CITY CENTER
President Don Erickson called the meeting to order. Members
present -Tammy Wendlandt, Shirley Wass, John Paulsen and Joel
Kraft. Members absent -none.
II. CONSIDERATION OF MINUTES OF DECEMBER 21, 1993
There being no additions or corrections, John Paulsen moved
that the financial report be approved as submitted. Shirley
Wass seconded and the motion carried unanimously.
III. FINANCIAL REPORT
The financial report was reviewed. Joel Kraft moved that
the financial report be approved as submitted. John Paulsen
seconded and the motion carried unanimously.
IV. OTHER BUSINESS
1. None
V. ADJOURNMENT
There being no further business, Don Erickson declared the
meeting adjourned.
Recorded by Jean Ward, Executive Director
Tammy Wendlan t, Secretary Treasurer
0
SAM
• SENIOR ADVISORY BOARD
Minutes
January 20 „ 1994
L1
The meeting was called to order by Chair Mildred Jensen at
9:30 am.
:Members Present: Loretta Pishney, Mildred Jensen, Les Smith,
Ruby Krueger, Celia Ziemer,Lloyd Mueller, Arnold Rotzien,ex- officio
Staff Present: Barb Haugen, Eleanor Gierke
L. Pishney made a motion to approve the minutes from the November
meeting as read; L. Mueller second that motion. A. Rotzien
reported a balance of $1,471.91 in the Senior Advisory Board Account.
The Card Recycling Project was discussed and it was determined that
card sales are always increasing and that more volunteers are
needed.
The terms of L. Mueller and A. Heil will expire and the Board will
need two replacements.
The Center will be re- carpeted and be re- furnished with new
conference room and Lounge chairs. Staff will be looking into
costs and a small committee will be assisting with selection.
The Center continues to be a collection spot for Festival Foods
receipts; in July the store will place the Senior Center container
at its doors to collect receipts there for the entire month.
Staff reported on community service projects: currently working
with grades 1 and 3 with reading, listening projects; delivered
scarves and headbands to the two Group Homes for young boys & girls;
over $80 was donated to the Aveyron Home via gift certificate from
Godfathers Pizza.
B. Haugen reported on additional information regarding membership
policies for the Senior Center. On advice from City Attorney, Barry
Anderson the Board unanimously decided to table this topic on a
motion made by L.Pishney and second by L. Smith.
The Board was introduced to Eleanor Gierke, new office assistant
employee through the Green Thumb Program and to Jim Ford, permanent
part -time custodian.
�// -A1 (9)
Staff will be putting together a thorough survey to go out •
with an upcoming Senior Newsletter. The survey will ask for
indication regarding Center usage, programming needs, service,
tours and more. A rough draft will be presented at the next
meeting.
The Hutchmobile Staff will be vacating their office space located
at the Senior Center. It is not defenite what the space will be
used for at this time; ideas include - fitness equipment, work room
office space. The room is not large enough to accomodate the
card - recycling project.
L. Pishney made a motion to make a $5,000.00 goal for the 1994
Building Fund. R. Krueger second that motion.
Staff reported that the Tour and Adventure Committee was to be
re- organized. A 10 person committee will begin meeting in January
to assist staff with tour ideas and concerns.
There was nothing to report from the Park & Recreation /Community
Education Board.
Staff reported on upcoming activities and tours.
Meeting was adjourned at 11:00 am. •
0
CITY OF HUTCHINSON
CERTIFICATES
OF DEPOSIT
FEBRUARY
22, 1994
Date
Date
Interest
Of
Of
Institution
Description
Rate
Purchase
Maturity
Amount
-------------------------------------------------------------------------------
TREAS BONDS
644136
7.18%
12/12/91
2/15/2001
373,500.00
TREAS BONDS
644137
7.13%
12/12/91
10/15/98
307,312.50
Firstate
41- 1214999 -8
3.70%
12/30/92
12/30/93
500,000.00
Smith Barney
CMO 80AP9
7.380%
2/15/93
5/1/2018
188,173.75
Smith Barney
GNMA 865M7
7.363%
2/15/93
8/10/2002
195,000.00 **
Firstate
41- 1211694 4
3.60%
9/30/93
03/10/94
500,000.00
Firstate
41 121749 6
3.65%
11/10/93
12/30/93
100,000.00
Firstate
41 122933
3.70%
11/10/93
11/10/94
400,000.00
•
Firstate
41- 1211694 4
3.70%
12/16/93
05/12/94
600,000.00
Firstate
41 121829 6
3.70%
12/16/93
04/14/94
300,000.00
Firstate
42- 120527 -7
3.70%
12/16/93
03/10/94
300,000.00
Marquette
30017743
3.80%
12/16/93
03/10/94
100,000.00
Firstate
41 121821 3
3.70%
12/16/93
04/14/94
200,000.00
Smith Barney
313400 S H 7
5.00%
12/30/93
03/10/00
300,071.92
Firstate
41 121814 8
3.70%
02/10/94
05/16/94
200,000.00
Firstate
41 121820 5
3.70%
02/10/94
04/14/94
100,000.00
Firstate
42- 117375 -6
3.65%
02/10/94
06/16/94
300,000.00
$4,964,058.17
*CMO purchase
anticapted payback is
4.332 years
with a yield
of 7.328%
This instrument receives
payments
monthly and
depending on
speed of payment of
mortgagages
the yield could increase or decrease
** A GNMA with fixed maturity
but has a call date
of 8/12/97
* ** Federal Home Loan Mtg
Corp w/ floating
rate
(floor of 5.0 %)
0 ORDINANCE NO. 94 -102
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA,
AMENDING CITY CODE SECTION 10.32, SUBD. 1 GOVERNING
MINNESOTA UNIFORM FIRE CODE; AND ADOPTING BY REFERENCE,
CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH,
AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
THE CITY OF HUTCHINSON ORDAINS:
Section 1. City Code, Section 10.32, Subd. 1 entitled
"Minnesota Uniform Fire Code" is hereby amended to read:
Subd. 1. Adoption. The 1982 1991 Edition of the Minnesota
Uniform Fire Code is hereby adopted as though set forth verbatim
herein. One copy of said Code shall be marked CITY OF HUTCHINSON -
OFFICIAL COPY and kept on file in the office of the City
Administrator and open to inspection and use by the public.
Section 2. This Ordinance shall take effect upon its adoption
and publication.
. Adopted by the City Council this 22nd day of February, 1994.
ATTEST:
Gary D. Plotz
City Administrator
•
Marlin Torgerson
Mayor
0 ORDINANCE NO. 94 -103
AN ORDINANCE OF THE CITY OF HUTCHINSON, COUNTY OF MCLEOD,
STATE OF MINNESOTA, INCORPORATING AND ANNEXING CERTAIN
TRACTS AND PARCELS OF LAND INTO THE CITY OF HUTCHINSON
AS MORE PARTICULARLY SET OUT IN SAID ORDINANCE
WHEREAS, certain parcels of land as more particularly
described abut or adjoin the City of Hutchinson;
WHEREAS, the Minnesota Municipal Board pursuant to Minnesota
Statutes Chapter 414 has approved the following annexation;
WHEREAS, it would be in the public interest to annex and
incorporate said lands into the City of Hutchinson;
NOW THEREFORE, the City of Hutchinson does ordain:
SECTION 1. That the lands hereafter described shall be, and
the same hereby are, annexed to the City of Hutchinson, a Minnesota
municipal corporation, located in the County of McLeod and State of
Minnesota and from and after passage and publication of this
Ordinance, said lands shall be annexed to and become a part of and
included in the corporate limits of the City of Hutchinson:
Total of 52.3 Acres
See Attached Legal Description
SECTION 2. This Ordinance shall become effective from and
after publication.
Adopted by the City Council this 22nd day of February, 1994.
ATTEST:
Gary D. Plotz
City Administrator
Cl
Marlin Torgerson
Mayor
That part of the Southwest Quarter of Section 25, Township 117
North, Range 30 West of the 5th Principal Meridian, described
as follows:
Beginning at the northwest corner of said Southwest Quarter;
thence southerly, along the west line of said Southwest Quar-
ter, to the intersection with the north line of KAMLIN GROVE
ADDITION, according to the recorded plat thereof; thence
easterly, along said north line, to the center line C.S.A.H.
No. 12; thence southeasterly, along said center line, to the
intersection with the westerly prolongation of the north line
of KRSIEAN ACRES, according to the recorded plat thereof;
thence easterly, along said westerly prolongation and along
said north line of KRSIEAN ACRES, to the intersection with the
east line of said Southwest Quarter; thence northerly, along
said east line to the intersection with the northeasterly line
of MCLEOD COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 29; thence
northwesterly, along said northeasterly line, to the inter-
section with the north line of said Southwest Quarter; thence
westerly, along said north line of the Southwest Quarter, to
the point of beginning.
11
r,i
RESOLUTION OF APPRECIATION
Resolution No. 10154
WHEREAS, the Willmar (MN) Police Department reported the theft
of a motor vehicle on December 20, 1993;
AND WHEREAS, the Hutchinson Police Department Communications
Center broadcasted information relevant to the stolen vehicle via
two -way radio;
AND WHEREAS, Hutchinson Fire Department Captain John Reynolds
monitored the broadcast information;
AND WHEREAS, Captain Reynolds observed the stolen vehicle and
immediately relayed the information to the Hutchinson Police
Communications Center;
AND WHEREAS, because of Captain Reynolds observation and
immediate action the suspect was apprehended;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. That the city council and the Hutchinson Police
Department wish to recognize John Reynolds for his
assistance in locating a stolen vehicle and appreciates
his willingness to become involved in reporting the
vehicles location
Adopted by the City Council this 22d day of February, 1994.
City Administrator
Mayor
RESOLUTION TO ADOPT AND SUPPORT THE
McLEOD COUNTY VIOLENCE PREVENTION PLAN
Resolution No. 10155
WHEREAS, the McLeod County Commissioners appointed the McLeod
County Violence Prevention Advisory Council in November 1992;
AND WHEREAS, the McLeod County Violence Prevention advisory
council was given the responsibility for developing a county wide
violence prevention plan;
AND WHEREAS, said plan was drafted and approved by the county
commissioners;
AND WHEREAS, all city councils and school boards in McLeod
County have been asked to adopt and support the violence prevention
plan;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. That the city council supports the elements of the
violence prevention plan.
2. That the city council adopts the violence prevention plan
as a guide to future violence prevention efforts.
Adopted by the City Council this 22d day of February, 1994.
City Administrator
0
Mayor
J/ -e, <4)
0
TO: Mayor and Council
FROM: Steve Madson, Chief of Policelll�
V,
DATE: February 17, 1994
RE: Violence Prevention Plan
-----------------------------------------------------------------
I would like to take this opportunity to provide a little
background to the resolution adopting and supporting the McLeod
County Violence Prevention Plan.
I was asked and did serve on the Violence Prevention Advisory
Council. The Violence Prevention Council studied the violence
problem and explored ways in which to prevent violence. The
culmination of the project was the development of the attached
plan.
Essentially, the violence prevention plan focuses on youth and
young parents in an effort to improve self esteem and parenting .
skills.
I urge you to adopt this plan so it may be incorporated as part of
the police departments' community policing activities.
If you have any questions or concerns regarding this memorandum,
please do not hesitate to contact me at your earliest convenience.
/lkg
94 -01 -0004
•
Y.
•
MCLEOD COUNTY
0 VIOLENCE PREVENTION PLAN
�-C,M
0
1. Purpose of Plan
This plan is predicated upon the requirements of a grant
received by the McLeod County Violence Prevention Advisory
Council to develop strategies for promoting crime and drug
abuse prevention programs aimed at reducing violence in McLeod
County. As a result of legislation passed by the 1992 session
of the Minnesota State Legislature monies became available in
grant form to develop local committees to develop strategies
to reduce crime and drug abuse within the varied locales of
the state. Pursuant to the grant requirements, the McLeod
County Violence Prevention Advisory Council was formed by the
McLeod County Commissioners to act as the primary committee to
fulfill the requirements of the grant. The Violence
Prevention Advisory Council is comprised of government
leaders, school board members, local business representatives
and citizens who have knowledge of the ramifications of
violence and a desire to develop strategies to reduce the
effects of violence. The first meeting in the McLeod County
Violence Prevention Council was conducted on March 1, 1993.
2. Statement of Need
Over the past few years the United States of America has
sustained an alarming increase in crime. This increase in
crime has especially impacted the area of violent crime.
Currently, the United States ranks highest in the number of
homicides per year in all of the industrialized nations. In
• 1991, there were over 25,000 homicides in the United States or
1 every 21 minutes. Additionally, other violent crime
categories have been increasing at an alarming rate. A
forcible rape occurs in the United States every 5 minutes, an
armed robbery occurs every 46 seconds, and aggravated assaults
occur every 29 seconds. Based on the foregoing, there is one
violent crime in the United States every 17 seconds.
The State of Minnesota has, like the balance of the
United States, also sustained an increase in violent crime.
Although the State of Minnesota did record a decrease of one
homicide 1991 over the year, 1990 there were significant
increases in the area of forcible rape which rose 9.2 %,
. robbery which rose 6.4% and aggravated assaults which rose
14.2 %.
Fortunately, in McLeod County the violent crime rate has
not shown the significant increases that other counties have
sustained especially in the metropolitan area. However, it is
anticipated that the McLeod county area will begin to see the
increases in violent crime because of its geographic proximity
to the metropolitan area. The City of Hutchinson has
experienced three homicides since December 15, 1989.
In an effort to prepare for the potential for an increase
in violent crimes in McLeod County, the McLeod County Violence
Prevention Advisory Council has developed this plan to help
confront the potential issues. If the Federal Bureau of
Investigation statistics which indicate that most crime is
perpetrated by the age grouping 12 -24 are correct, then we can
0
predict that an increase in violent crime will occur in McLeod
County as McLeod County is a rapidly growing county with an
increasing school census. Statistics derived from the
Minnesota Crime Information manual for the year 1991 indicate
that the age grouping 24 and under accounted for 56.4% of all
arrests and the age grouping of 25 and over accounted for
43.6 %. Of the part one crimes (murder, manslaughter, rape,
robbery, aggravated assault, burglary, larceny, motor vehicle
theft and arson), the age grouping 24 and under consisted of
68.2% of the arrests in this category. In the area of murder
and manslaughter the 24 and under age grouping accounted for
56% of the arrests. For robbery the 24 and under age grouping
0 accounted for 66% of arrests. In the area of aggravated
assaults the age grouping 24 and under accounted for 50.6% of
the total arrests. Therefore, it appears that from the
aforementioned statistics that the age grouping 12 -24 would be
indicative of the age group that is committing most of the
crimes in the State of Minnesota. The arrest figures do not
reflect all crimes that are committed but only the ones that
are cleared by arrest.
The overall increase in domestic violence has been seen
not only across the nation and in Minnesota but also on the
local level. Domestic abuse cases reported by law enforcement
agencies are on the increase as are the number of domestic
40 abuse arrest. Likewise, an increase in the number of child
abuse cases has been reported over the last few years. The
increase in domestic and child abuse reporting is indicative
0
of violence within the family.
The McLeod County Violence Prevention Advisory Council
believes that much of the violence which is occurring today
within the nation has much of its roots within the family
setting or lack of a family setting as the case may be.
3. Strategy
Because the McLeod County Violence Prevention Advisory
Council believes that much of the violence in today's society
is directly attributed to violence within the family setting,
it is believed that any strategy development toward the
reduction of violence in McLeod County should be directed at
0 the family. Additionally, because much of the reported
arrests for crimes is within the age grouping 12 -24 it is
believed that attention should be given to the young child in
the age grouping birth to age 12.
The McLeod County Violence Prevention Advisory Council
believes that a concerted undertaking should be advanced which
would improve the ability of young parents to become better
parents from the standpoint of being able to resolve conflict
in a non - violent manner with their children but also in their
relationship with their spouses or significant others. This
concept would also enhance the role modeling that the parent
provides. The Violence Prevention Advisory Council strongly
• believes that the parents of a child are still very strongly
looked to by the child for guidance in their early years and
this is borne out by statistics by the Minnesota school
LJ
survey. The programming should address high school seniors
and young adults who are likely to be parenting the most
children over the next few years.
The second strategy would be that of developing and or
continuing current elementary school programs or early
childhood family education programs which would deal directly
with anger and conflict resolution. Additionally, self esteem
programs should be introduced into the age grouping. The
purpose of targeting the birth to age 12 group is to reinforce
the work done with the young parents as well as to attempt to
reach children whose parents have not received any of the
educational programs previously addressed.
.In conclusion, the McLeod County Violence Prevention
Advisory Council believes that by providing programming to the
young parents as well as reinforcing programming with youth
birth to age 12 that the opportunity to reduce crime in McLeod
County will be greatly enhanced over the next ten years.
L J
•
11
•
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MN 55350
ENGINEER'S REPORT
DATE: February 18, 1994
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering
RE: Letting No. 4, Project No. 94 -04
I have studied the following areas and find that the proposed project is feasible and
recommend it be constructed. If acceptable, I recommend a hearing be held on the
8th day of March, 1994.
Project No. 94 -04: Improvement of Otter Lake Crossing from Lakewood Drive
to South Grade Court by the construction of trunk sanitary
sewer, lift station, watermain, bike /walking trail and
appurtenances.
Construction Cost $ 650.000.00
Engineering /Administration (22 %) $ 140,000.00 **
Fiscal /Legal /Capitalized Interest (8%) $ 10,000.00
ESTIMATED TOTAL ----------------- ----- - - - - --- $ 800.000.00
Assessable Cost
Deferred Assessable Cost
City Bonded
City Other Funds
FEDERAL AID (BIKE TRAIL)
$ 150,000.00
$ 500,000.00 * **
$ 150,000.00
ESTIMATED TOTAL ----------------------- - - - - -- $ 800,000.00
NOTES: * From Rust Engineering Report. Assumes half of Ped /Bike Corridor
construction this yer.
JPR /PV
** Higher than usual 16% due to difficulty of project and permitting
requirements.
* ** Will include trunk connection fees and lateral assessments.
RESOLUTION NO. 10158 •
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.4
PROJECT NO. 94-04
WHEREAS, pursuant to a resolution of the Council adopted November 9th, 1993,
a report has been prepared by the Director of Engineering, with reference to the
improvement of Otter Lake Crossing from Lakewood Drive to South Grade Court by
the construction of trunk sanitary sewer, lift station, watermain, bike /walking trail
and appurtenances. Said report was received by the Council on 22nd day of
February, 1994.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The Council will consider the improvements of such streets in accordance
with the reports and the assessment of benefitted property for all or a portion of the
cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated
total cost of the improvement of $800,000.00.
2. A public hearing shall be held on such proposed improvements on the 8th
day of March, 1994, in the Council Chambers of the City of Hutchinson at 8:00 P.M.,
and the Clerk shall give mailed and published notice of such hearing and
improvements as required by law. is
Adopted by the Hutchinson City Council this 22nd day of February, 1994.
Mayor
City Administrator
•
u
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MN 55350
ENGINEER'S REPORT
DATE: February 18, 1994
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering
RE: Letting No. 6, Project No. 94 -06
I have studied the following areas and find that the proposed project is feasible and
recommend it be constructed. If acceptable, I recommend a hearing be held on the
8th day of March, 1994.
Project No. 94 -06: Improvement Hayden Avenue, Osgood Avenue, Fischer
Street, Lake Street from Roberts Road to 2nd Avenue SW
and Lewis Avenue from Lake Street to 1000' East by the
construction of storm sewer, sanitary sewer and services,
watermain and services, grading, gravel base, concrete
curb and gutter, bituminous base, bituminous surfacing
and appurtenances.
Construction Cost
$
400,000.00
Engineering /Administration (16 %)
$
65,000.00
Fiscal /Legal /Capitalized Interest (8 %)
$
35,000.00
ESTIMATED TOTAL ----------------------- -
- - - -- $
500,000.00
Assessable Cost
Deferred Assessable Cost
City Bonded
City Other Funds
MSA
MNDOT
ESTIMATED TOTAL -- - - - - --
JPR /PV
S 250,000.00
S
S 250,000.00
S
S
$ 500,000.00
'� — '�bl . (,/)
• RESOLUTION NO. 10159
RESOLUTION AMENDING RESOLUTION NO. 10152
RESOLUTION DECIARM ADEQUACY OF PETITION AND
ORDERM PREPARATION OF REPORT
PROJECT NO. 94 -06
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, HIffiiESOTA:
1. A certain petition requesting the improvement of Hayden Avenue,
Osgood Avenue, and Fischer Streeet by the construction of storm sewer,
sanitary sewer and services, watermain and services, grading, gravel base,
concrete curb and gutter, bituminous base, bituminous surfacing and
appurtenances, filed with the Council on February 8th, 1994, is hereby
declared to be signed by the required percentage of owners of property
affected thereby. This declaration is made in conformity to Minnesota
Statutes, Section 429.035.
2. Also proposed to be in this project is Lake Street from Roberts Road
to 2nd Avenue SW and Lewis Avenue from Lake Street to 1000' East by the
construction of storm sewer, sanitary sewer and services, watermain and
• services, grading, gravel base, concrete curb and gutter, bituminous base,
bituminous surfacing and appurtenances.
3. The proposed improvements is hereby referred to the Director of
Engineering and he is instructed to report to the Council with all convenient
speed advising the Council in a preliminary way as to whether the proposed
improvement is feasible and as to whether it should best be made as proposed
or in connection with some other improvement, and the estimated cost of the
improvement as recommended.
Adopted by the Council this 22nd day of February, 1994.
City Administrator
•
Mayor
4 -(-V.a)
RESOLUTION NO. 10160 •
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.6
PROJECT NO. 94 -06
WHEREAS, pursuant to a resolution of the Council adopted February 8th, 1994,
a report has been prepared by the Director of Engineering, with reference to the
improvement Hayden Avenue, Osgood Avenue, Fischer Street, Lake Street from
Roberts Road to 2nd Avenue SW and Lewis Avenue from Lake Street to 1000' East by
the construction of storm sewer, sanitary sewer and services, watermain and
services, grading, gravel base, concrete curb and gutter, bituminous base,
bituminous surfacing and appurtenances. Said report was received by the Council
on 22nd day of February, 1994.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The Council will consider the improvements of such streets in accordance
with the reports and the assessment of benefitted property for all or a portion of the
cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated
total cost of the improvement of $500,000.00.
2. A public hearing shall be held on such proposed improvements on the 8th
day of March, 1994, in the Council Chambers of the City of Hutchinson at 8:00 P.M.,
and the Clerk shall give mailed and published notice of such hearing and •
improvements as required by law.
Adopted by the Hutchinson City Council this 22nd day of February, 1994.
Mayor
City Administrator
�'2� W
0
C
M E M O R A N D U M
DATE: Feb 22nd, 1994
TO: Mayor & City Council
FROM: Water Billing Department
SUBJECT: Delinquent water & sewer accounts for the month of Feb
Attached is a listing of the delinquent water and sewer accounts
for the month of Feb. Recommend service be discontinued on Monday,
Feb 28th, 1994 at Noon.
• City Hall Parks & Recreation Police Department
37 Washington Avenue West 900 Harrington Street I0 Franklin Street South
(612) 587 -5151 (612) 587 -2975 (612) 587 -2242
Hutchinson, Minnesota 55350
-Printed on recycled paper.
3- 030 - 0646 -082
Jack Krippner
646 Second AV SE
Hutchnson MN 55350
646 Second Av SE
41.48
CC: Vicky Klabunde
Rt 1 Box 218
Brownton MN 55312
3- 045- 0439 -021
Raymond Ladd
439 Third Av SE
Hutchinson MN 55350
439 Third Av SE
137.16
3- 065 - 0535 -001
Tim Stevens
535 Fourth Av SE
Hutchinson MN 55350
535 Fourth Av SE
117.57
3- 080 - 0015 -004
Jim Martinson
15 Fifth Av NW
Hutchinson MN 55350
15 Fifth Av NW
120.45
3- 080 - 0116 -082
Daryl Willett
116 Fifth Av NW
Hutchinson MN 55350
116 Fifth Av NW
186.55
Promises 2/25/94
3- 080 - 0221 -001
Craig Hardel
221 Fifth Av NW
Hutchinson MN 55350
221 Fifth Av NW
141.97
Promises 2/23/94
3- 115- 1200 -021
Mark Larson
1200 Eighth Av NW
Hutchinson MN 55350
1200 Eighth Av NW
143.61
3- 130 - 0136 -041
Miles Willhite
136 11th Ave NE
Hutchinson MN 55350
136 11th Ave NE
270.18
Promises 3/10/94
3- 210 - 0346 -031
William Lueck
346 Adams St S
Hutchinson MN 55350
346 Adams St S
135.42
3- 210 - 0551 -033
Michael Keeler
551 Adams St S
Hutchinson MN 55350
551 Adams St S
161.67
3 -250- 0514 -001
Heath Lindquist
514 Bluff St
Hutchinson MN 55350
514 Bluff St
125.58
CC: Tom Ertl
504 Bluff St
Hutchinson MN
Promises $42.00
3 /04,Bal 3/11/94
55350
2/25,$42.00
3 -275- 0435 -158
David Wimmer
435 California St #1
Hutchinson MN 55350
435 California St #1
74.04
CC: Wayne Kenning
705 Milwaukee AV
Hutchinson MN 55350
Promises 2/25/94
3- 275 - 0482 -097
Pedro Trevino
482 California St
Hutchinson MN 55350
482 California St
187.77
E
3- 275 - 0486 -054
• Vance Woller
486 California St
Hutchinson MN 55350
486 California St
98.56
3- 275 - 0704 -011
Randy Norcutt
704 California St
Hutchinson MN 55350
704 California St
54.21
3- 340 - 0429 -061
Ronald Lueck
429 Connecticut St
Hutchinson MN 55350
429 Connecticut St
181.68
Promises 2/25/94
3- 380- 0446 -062
Stephen Voeklel
446 Erie St S
Hutchinson MN 55350
446 Erie St S
98.67
Promises 3/7/94
3 -530- 0712 -021
Vince Jahner
712 Hilltop Dr
Hutchinson MN 55350
712 Hilltop Dr
338.25
CC: James Schlagel
656 Juul Rd
Hutchinson MN 55350
3- 655- 0680 -092
Joseph Jorgenson
680 Lindy Ln
Hutchinson MN 55350
680 Lindy Ln
109.17
Promises 2/25/94
1]
3 -680- 0877 -011
Sharon Sauter
877 Main St N
Hutchinson MN 55350
877 Main St N
89.22
CC: Bruce Crosby
879 Main St N
Hutchinson MN 55350
Promises 2/25
3 -705- 0083 -021
Susan Griep
83 McLeod Av
Hutchinson MN 55350
83 McLeod Av
143.92
Promises 3/1/94
3- 735 - 0336 -011
Dale Schlueter
336 Monroe St S
Hutchinson MN 55350
336 Monroe St S
266.14
3- 735 - 0540 -031
James Deragon
540 Monroe St S
Hutchinson MN 55350
540 Monroe St S
191.13
Promises 2/24
3- 745 - 0136 -011
Richard R Fausch
136 North High Dr
Hutchinson MN 55350
136 North High Dr
18.16
3- 755- 0400 -074
Butch Irvin
400 Northwoods Av
Hutchinson MN 55350
400 Northwoods Av
193.06
3 -765- 0810 -092
David Laine
810 Oak St
Hutchinson MN 55350
139.09
Promises $50.00 2 /24,balance 3/3
3- 795- 0105 -071
Tom Carrigan
105 Pauls Rd
Hutchinson MN 55350
105 Pauls Rd
88.47
3- 800 - 0575 -012
Rodney Markgraf
575 Peterson Circle
Hutchinson MN 55350
575 Peterson Circle
192.33
Promises 2/25
3 -870- 0650 -041
Richard Martin
650 Shady Ridge Rd
Hutchinson MN 55350
650 Shady Ridge Rd
153.58
3- 970- 0322 -017
Heather Peterson
322 Water St
Hutchinson MN 55350
322 Water St
95.35
CC: Mrs Ford Rolfe
844 Second Av SW
Hutchinson MN 55350
Promises 2/25
3 -980- 1359 -031
Greg Hanson
1359 Westwood Rd
Hutchinson MN 55350
1359 Westwood Rd
152.22
Promises 3/4/
3- 045- 0605 -005
Jerry Bowers
1035 Texas Av #11A
Hutchinson MN 55350
605 Third Av SE
197.24
CC: Kurt Rischmiller
405 Franklin St
Hutchinson MN 55350
Promises $50 2/24,$100 3 /18,Bal
4/1
•
•
0
0
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LJ
C
11 E M 0 R A N D U M
February 22, 1994
I
TO: Mayor and Council 1
FROM: Steve Madson, Police Ch le
SUBJECT: CLUB LIQUOR LICENSES
I recommend approval of the following Club Intoxicating Liquor
Licenses:
Elks Lodge (pending Certificate of Insurance)
VFW Post 906
Crow River Country Club
American Legion
/bb
City Hall Parks & Recreation
37 Washington Avenue West 900 Harrington Street
(612) 587 -5151 (612) 587 -2975
Hutchinson, Minnesota 55350
- Prined on mended Panes -
Police Department
10 Franklin Street South
(612) 587 -2242 /-
�—G
n
l_ J
11
TO:
FROM
DATE:
RE:
Gary Plotz, City AdministratAr
Steve Madson, Chief of Poli n
February 16, 1994
Office Furniture
u
The city council approved $6,600 in the 1994 budget for new work
stations in the sergeants offices. We have received a quote from
the state contract provider, General Office Products, for
$6,233.13. This quote includes modular work stations for Sgt.
Kirchoff's office and Sgt. Gregor /Schwartz's office.
I would request that this item be placed on the council agenda for
approval since it exceeds the $5,000 cap as provided by city
ordinance.
If you have any questions or concerns regarding this memorandum,
please do not hesitate to contact me at your earliest convenience.
/lkg
94 -02 -0004
4 —/ '
0
•
APPLICATION FOR PERMIT TO HOLD PUBLIC DANCE
FEE $5.00*
1. Name of Applicant 7Q �/j7 G %qE5 E�2 �/5
Address BZ� /gs yl 5t" — Aky
2. Organization / ,l L)Ach10Sot) /I/Yr Lef%
Address 005- —3 4D XUE SE
3. Place to be Held 6 Time /7% Ln ej C � V S;,6 U JS - ARE Q4,_
4. Band Already Booked & = /(o—
5. Name of Band 506 /�e
6. Have you run dances in Hutchinson before? /j'0/ Elsewhere?
7. Date Dance to be Held: 0 �— e 3 — 9 `7
8: I understand that according to Minnesota Statutes, Ch. 624, Sec. 624.50:
'OFFICER MUST ATTEND ALL PUBLIC DANCES. It shall be incumbent upon
the person to whom such permit is issued to have an officer of the
law present at every public dance to be given or held thereunder dur-
ing all the time the public dance is being held. In the case of a pub-
lic dance to be held or given in a city, village, or borough, such offi-
cer of the law shall be designated by the chief peace officer thereof.
In all other cases such officer of the law shall be designated by the
sheriff of the county. In all cases the fees and expenses of such offi-
cer of the law shall be paid in advance by the person to whom the permit
has been issued. In case any person, not a public officer, shall be
designated as such officer of the law, the person to whom the permit has
been issued shall be responsible for his acts and conduct and there shall
be no liability for his acts and conduct on the part of the officer desig-
nating him under the provisions of Section 624.42 to 624.54.
9. Recommendation of Chief of Police
• 10. Action of City Council
11. Fees and Expenses of Of
*(Payable in Advance)
• C
DATE: February 16, 1994
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: AMENDMENT TO ZONING ORDINANCE 1464 AS SUBMITTED BY CITY
STAFF
Pursuant to Section 6.07, of Zoning Ordinance No. 464, the
Hutchinson Planning Commission is hereby submitting its findings of
fact and recommendation with respect to the aforementioned request
to amend the Zoning Ordinance.
HISTORY
In February of 1994, the Hutchinson Planning Staff requested a
change to the zoning ordinance as follows:
Sections 8.12, 8.14 and 8.15:
Tatoo Establishments, Massage Establishments and Adult Oriented
Entertainment facilities are permitted by conditional use only in
the C -4 (Fringe Commercial), I -1 (Light Industrial) or I -2 (Heavy
Industrial) districts.
FINDINGS OF FACT
1. All procedural requirements
Ordinance have been complied
2. Notice was published in the
February 3, 1994.
3. The proposal was deemed to
interest of the City.
for amendments to the Zoning
with.
Hutchinson Leader on Thursday,
be appropriate and in the best
The hearing was held at the regular meeting of the Planning
Commission on Tuesday, Februrary 15, 1994, at which time there were
residents present who objected to the request.
RECOMMENDATION
It is the recommendation of the Planning Commission that the
aforementioned request to amend Zoning Ordinance #464 be approved
as set forth above.
Respectfully submitted,
Clinton Gruett, Chairman
Hutchinson Planning Commission
City Hall Parks & Recreation Police Department
37 Washington Avenue West 900 Harrington Street 10 Franklin Street South
(612) 587 -5151 (612) 587 -2975 (612) 587 -2242
Hutchinson, Minnesota 55350 �'"�
C
M E M O R A N D U M
DATE: February 17, 1994
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF PRELIMINARY PLAT OF "HUNTER'S RIDGE"
SUBMITTED BY KEVIN COMPTON AND DENNIS KAHL LOCATED ON
SCHOOL RD AND SOUTH GRADE RD
Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the
Hutchinson Planning Commission is hereby submitting its findings of
fact and recommendation with respect to the aforementioned request
for a preliminary plat.
HISTORY
On January 28, 1994, Kevin Compton and Dennis Kahl, submitted a
preliminary plat of HUNTER'S RIDGE. A public hearing was held at
the regular meeting of the Planning Commission on Tuesday, February
15, 1994, at which time there was no one present objecting to the
request.
FINDINGS OF FACT
1. The required application and plat maps were submitted the
appropriate fee paid.
2. Notices were mailed to the surrounding property owners as
well as published in the Hutchinson Leader on Thursday,
February 3, 1994.
3. Director of Engineering, John Rodeberg, will submit
certification that the proposed preliminary plat meets all the
requirements of the Subdivision Ordinance as per Final Plat
Data.
RECOMMENDATION
It is the recommendation of the Planning Commission that the
aforementioned preliminary plat be approved as submitted subject to
the following staff recommendations: Electric line relocation is
at developer's expense. Street names are to be on the final plat.
Coordinate the plat with the church property.
Respectfully submitted,
Clint Gruett, Chairman
City Hall Parks &lVCtm(h*nson Planning eglmgdiEk$4r&wnt
37 Washington Avenue West 900 Harrington Street 10 Franklin Street South
(612) 587 -5151 (612) 587 -2975 (612) 587 -2242
Hutchinson, Minnesota 55350
0 0 9
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iRESOLUTION NO. 10156
RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT KNOWN AS
HUNTER'S RIDGE
WHEREAS, Kevin Compton and Dennis Kahl, have submitted an
application for approval of a preliminary plat to be known as
HUNTER'S RIDGE of said subdivision in the manner required for
platting of land under the Hutchinson Ordinance Code, and all
proceedings have been duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City
Plan and the regulations and requirements of the laws of the State
of Minnesota and the ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described
land in McLeod county, to -wit;
Legal Description: The Southeast Quarter of the Southeast Quarter
of Section 2, Township 116 North, Range 30
West of the 5th principal Meridian.
. Except the north 700.00 feet of the west
373.37 feet thereof.
And except that part thereof described as
follows:
Commencing at the southeast corner of said
Southeast quarter; thence northerly, along the
east line of said Southeast Quarter, a
distance of 446.00 feet to the point of
beginning of the land to be described; thence
continuing northerly, along said east line, a
distance of 534.00 feet; thence westerly,
parallel with the south line of said Southeast
Quarter, a distance of 490.00 feet; thence
southerly, parallel with said east line, a
distance of 543.00 feet; thence easterly,
parallel with said south line a distance of
490.00 feet to the point of beginning.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. That said preliminary plat of HUNTER'S RIDGE is hereby
approved and accepted by the City as being in accord and conformity
with all ordinances, City plans and regulations of the City of
Hutchinson and the laws of the State of Minnesota. Subject to the
following city staff recommendations: Electric line relocation is
at developer's expense. Street names are to be on the final plat.
Coordinate the plat with the church property.
4 —r'
RESOLUTION NO. 10156
BE IT FURTHER RESOLVED THAT such
certification upon said plat by Mayor and Cit
required, shall be conclusive showing of
therewith by the subdivider and City officials
above described and shall entitle such plat to
forthwith without further formality.
execution of the
y Administrator, as
proper compliance
charged with duties
be placed on record
Adopted by the City Council this 22nd day of February, 1994.
ATTEST:
Gary D. Plotz,
City Administrator
Marlin Torgerson
Mayor
0
0
T0:
FROM:
SUBJECT:
C
MEMORANDUM
DATE: February 17, 1994
Hutchinson City Council
Hutchinson Planning Commission
CONSIDERATION OF CONDITIONAL USE PERMIT AND REVISED FINAL PLAT
TERRENCE SWEDZINSKI
Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning
Commission is hereby submitting its findings of fact and recommendation with respect
to the aforementioned request for a conditional use permit.
. HISTORY
On January 31, 1994, Mr. Terrence Lee Swedzinski, submitted an application for a
conditional use permit for construction of rental townhouses totaling 48 units in R -4
district (multiple Family residence) located on Texas Ave. A public hearing was held
at the regular meeting of the Planning Commission on Tuesday, February 15, 1994, at
which time there was no one present who objected to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published
in the Hutchinson Leader on Thursday, February 3, 1994.
3. The proposal is in conformance with the requirements of a conditional use
permit.
RECOMMENDATION
It is the recommendation of the Planning Commission that the aforementioned request
for a conditional use permit be granted based on the findings set forth above subject
to the following staff recommendations: Recording of revised plat and verify water
pressure.
Respectfully submitted,
Clint Gruett, Chairman
• Hutchinson Planning Commission
City Hall Parks & Recreation Police Department
37 Washington Avenue West 900 Harrington Street 10 Franklin Street South
(612) 587 -5151 (612) 587 -2975 (612) 587 -2242
Hutchinson, Minnesota 55350
- Prin led n +reeled nrtrar. '%`
RESOLUTION NO. 10157 0
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 6.07 OF ZONING ORDINANCE NO. 464
REQUESTED BY TERRENCE SWEDZINSKI FOR
CONSTRUCTION OF TOWNHOUSES, 48 UNITS LOCATED ON TEXAS AVE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Terrence Lee Swedzinski, has made application to the
City Council for a Conditional Use Permit under Section 6.07 of
Zoning Ordinance No. 464 for construction of rental townhouses
totaling 48 units in R -4 District (Multiple Family Residence)
located on Texas Ave. with the following legal description:
Lot 1, Block 1, Huski Addition
2. The City Council has considered the recommendation of the
Planning Commission and the effect of the proposed use on the
health, safety, and welfare of the occupants of the surrounding •
lands, existing and anticipated traffic conditions, and the effect
on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use will not
be detrimental to the health, safety, or general welfare of the
community nor will it cause serious traffic congestion nor hazards,
nor will it seriously depreciate surrounding property values, and
the proposed use is in harmony with the general purpose and intent
of the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The application for Conditional Use Permit for the purpose
designated is granted based on the findings set forth above subject
to the following staff recommendations: Recording of revised plat
and verify water pressure.
Adopted by the City Council this 22nd day of February, 1994.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson •
Mayor
C�
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M E M O R A N D U M
DATE: February 17, 1994
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF FINAL PLAT OF HIEKES ADDITION, 2 MILE
RADIUS, HUTCHINSON TWP.
The Planning Commission has no recommendation.
City Hall Parks & Recreation Police Department
37 Washington Avenue West 900 Harrington Street 10 Franklin Street South
(612) 587 -5151 (611) 587 -2975 (612) 587 -2242
Hutchinson, Minnesota 55350
Office of
McLeod County Planning & Zoning
and Environmental Services
Courthouse - 830 11th Street East
Glencoe, Minnesota 55336
Phone (612) 8645551
FAX(612)864 -3410
MEMORANDUM
TO: City of Hutchinson
FROM: Edwin E. Homan,zM Leod County Zoning Administrator
DATE: January 13, 1994
�aH1�
SUBJECT: Heikes Addition Final Plat, Section 33, Hutchinson
Township
It is the administrative policy of this office to refer any final
plat located within two (2) miles of a municipality to the
appropriate city council and planning commission.
Written comments from the city of Hutchinson shall be transmitted
to the Planning Commission. Failure to submit such a report within
thirty (30) days of receipt shall constitute approval of the final
plat.
The Heikes Addition Final Plat is tentatively scheduled for review
by the Planning Commission on Wednesday, January 26, 1994, at
8:30 a.m. in the County Commissioners' Room, Courthouse, Glencoe,
Minnesota.
las
Enclosure
McLeod County is an Equal Opportunity Employer
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State of Minnesota
i Board of Government innovation and Cooperation
0
Suite 000 • 52S Part Street • Saint Paul, Minnesota 55103 • 612/282 -2390 • Fax 6121282 -2391
January 31, 1994
Richard B. Kjonaas
County Engineer
Mcleod County Highway Department
Box 236
Glencoe, Minnesota 55336
Re: Grant Number SS -93 -14
Dear Mr. Kjonaas:
Earlier this month, the Board of Government Innovation and Cooperation received 69 grant
applications, requesting a total of $3.2 million. These applications were reviewed and scored
by members of the Board. At its January 28 meeting, the Board considered the ranking given
r 'ha °=wvlications by the reviewers and determined which of them it would fund.
I am pleased to inform you that your application was among those chosen for the Board for
funding; you have been awarded $140,000.
The next step in the process is for us to negotiate a grant contract that will specify the duties you
will perform. I will be contacting you soon regarding the contents of the contract; enclosed is
a copy of the draft standard format that has been approved by the Board. Please note the
following:
► Executing a state contract can be cumbersome. We will do our best to facilitate the
process, but please be aware that problems can and often do arise.
► Under state law, we cannot reimburse you for any activities you do before the date the
contract is executed. Please be sure that you do not begin any project activities until you
hear from me that your contract has been executed.
► You will need to designate one of your applicant agencies as the fiscal host of the
project. That agency will sign the contract on behalf of all the other applicants, receive
the check from us, and be accountable for fulfillment of the "contractor's duties."
► To complete the contract form, I will need the following information about the fiscal
host:
t
Grant Contract No.
Cooperation and_
between the Board of Government Innovation and
STATE OF MINNESOTA
GRANT CONTRACT
DRAFT
THIS GRANT CONTRACT, which shall be interpreted pursuant to the laws of the State of
Minnesota between the State of Minnesota, acting through its Board of Government Innovation
and Cooperation (hereinafter BOARD),
And: * **
Address: * **
Soc. Sec. or MN Tax ID No.: * **
Federal Employer ID No. (if applicable): * **
(Notice to grantee: you are required by Minnesota Statutes, Section 270.66, to provide your social security number
or Minnesota Tax identification number if you do business with the State of Minnesota. This information may be
used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to require
you to file state tax returns and pay delinquent state tax liabilities. This grant contract will not be approved unless
these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel
•
involved in the payment of state obligations.) •
(hereinafter GRANTEE), wimesseth that:
WHEREAS, the BOARD, pursuant to Minnesota Statutes 465.798 [or .799 or .80] is authorized
to award Service Budget Management Model [or Cooperation Planning or Service Sharing]
grants;
AND WHEREAS, the BOARD has awarded a Service Budget Management Model for
Cooperation Planning or Service Sharing] grant to the GRANTEE;
AND WHEREAS, the GRANTEE represents that it is duly qualified and willing to perform the
duties set forth herein, NOW THEREFORE, it is agreed:
GRANTEE'S DUTIES. The GRANTEE, who is not a state employee, shall:
* ** [description of the duties to be taken from the grant application; duties for Service
Budget Management Model and Cooperation Planning grants to include a work product.]
11. CONSIDERATION AND TERMS OF PAYMENT.
Page 1 of _
J
Ll
Grant Contract No.
Cooperation and
between the Board of Government Innovation and
A. Consideration for all services performed and goods or materials supplied by the
GRANTEE pursuant to this grant contract shall be paid by the BOARD as
follows:
1. The total obligation of the BOARD for all compensation and
reimbursements to the GRANTEE shall not exceed dollars
2. Reimbursement for travel and subsistence expenses actually and
necessarily incurred by the GRANTEE's performance of the grant contract
shall not exceed dollars ($ . _J, provided that the
GRANTEE shall be reimbursed for travel and subsistence expenses in the
same manner and in no greater amount than provided in the current
"Commissioner's Plan" promulgated by the Commissioner of Employee
Relations. The GRANTEE shall not be reimbursed for travel and
subsistence expenses incurred outside the State of Minnesota unless it has
received prior written approval for such out -of -state travel from the
BOARD.
3. Compensation shall be consistent with the Project Line Item Budget
below. The GRANTEE shall not seek, nor shall the BOARD pay,
compensation to the GRANTEE for any indirect, overhead, or
administrative costs not otherwise included as an expense within the
Project Line Item Budget.
Project Line Item Budize
The GRANTEE shall adhere to the following project budget in performing
its duties and responsibilities as specified in this grant contract:
* ** [line item budget to be taken from the grant application]
Modifications within each category of the above line item budget of less
than 10 percent of any line item are permitted without prior approval by
the BOARD, so long as notification of such modifications is made through
the submitted quarterly expenditure reports. Provided, however, that the
total obligation of the BOARD for all compensation and reimbursements
to the GRANTEE shall not exceed dollars ($ . _).
B. TERMS OF PAYMENT
• Page 2 of _
.ti
Grant Contract No.
Cooperation and _
between the Board of Government Innovation and
1. A lump -sum payment of dollars ($ ._) shall be made
by the BOARD promptly after this grant contract is executed.
2. The GRANTEE shall submit a quarterly financial report listing
expenditures for services performed under this grant contract. The
GRANTEE shall maintain documentation of its expenditures through
receipts, invoices, travel vouchers, and time sheets. Financial reports
shall be submitted in a form prescribed by the BOARD. The GRANTEE
agrees to provide the BOARD with financial reports that are due on the
dates listed below:
* ** [quarterly schedule until end of contract term; the end date will
reflect the Board's need to monitor that Service Budget Management
Model and Cooperation Planning grants have been implemented according
to the model /plan.]
III. CONDITIONS OF PAYMENT. All services by the GRANTEE pursuant to this grant
contract shall be performed to the satisfaction of the BOARD, as determined in the sole
discretion of its authorized agent, and in accord with all applicable federal, state, and
local law, ordinance, rule, or regulation.
IV. TERM OF GRANT CONTRACT. This grant contract shall be effective on
1994, or upon such date as it is executed as to encumbrance by the Commissioner of
Finance, whichever occurs later, and shall remain in effect, except for the requirements
specified in this grant contract with completion dates that extend beyond the termination
date specified in this sentence, until , 199_, or until all obligations set forth in this
grant contract have been satisfactorily fulfilled, whichever occurs first.
A. The-GRANTEE shall have ninety (90) days immediately following the end of the
grant contract period to liquidate all unpaid obligations related to the project
incurred prior to the end of the grant period and to submit a detailed accounting
of these cumulative expenditures to the BOARD.
B. The GRANTEE will return to the BOARD all funds provided by the BOARD that
are not expended for allowable project costs within ninety (90) days following the
end of the grant contract period.
C. Should the BOARD find that the GRANTEE did not implement the service
budget management model for cooperation plan] according to the terms of this
grant contract, the BOARD may require the GRANTEE to repay all or a portion
Page 3 of _
Grant Contract No. between the Board of Government Innovation and
• Cooperation and
of the grant contract monies.
V. CANCELLATION.
A. Upon the GRANTEE's failure to comply with all provisions of this grant
contract, the BOARD may terminate this grant contract. The termination shall
be effective upon the BOARD giving the GRANTEE written notice at its last
known address. Should the GRANTEE fail to comply with the provisions of this
grant contract, the GRANTEE shall refund to the BOARD all grant monies
previously paid.
B. The BOARD or the GRANTEE may cancel this grant contract at any time, with
or without cause, upon thirty (30) days written notice to the other party. In the
event of such cancellation, the GRANTEE shall be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed.
C. Should this grant contract be terminated prior to the scheduled date, the
GRANTEE shall refund to the BOARD all remaining unexpended grant contract
monies within forty -five (45) days of the date of effective termination.
• VI. BOARD'S AUTHORIZED AGENT. The BOARD's authorized agent for the purposes
of administration of this grant contract is Pati Maier, Executive Director, or her
successor in office. Such agent shall have the authority to accept the GRANTEE's
services and if such services are accepted as satisfactory, shall so certify on each
quarterly financial report submitted pursuant to Section II, paragraph B.
VII. ASSIGNMENT. The GRANTEE shall neither assign nor transfer any rights or
obligations under this grant contract without the prior written consent of the BOARD.
VIII. AMENDMENTS. Any amendments to this grant contract shall be in writing, and shall
be executed by the same parties who executed the original grant contract or their
successors in office.
IX. LIABILITY. The GRANTEE agrees to indemnify and save and hold the BOARD, its
agents, and employees harmless from any and all claims or causes of action arising from
the performance Qf this grant contract by the GRANTEE or the GRANTEE's agents or
employees. This clause shall not be construed to bar any legal remedies the GRANTEE
may have for the BOARD's failure to fulfill its obligations pursuant to this grant
contract.
• Page 4 of _
Grant Contract No.
Cooperation and
between the Board of Government Innovation and
0
X. AUDIT REQUIREMENTS. The books, records, documents, and accounting
procedures and practices of the GRANTEE relevant to this grant contract shall be subject
to examination by the BOARD, the legislative auditor, and the state auditor. Records
shall be sufficient to reflect all costs incurred in performance of this grant contract. The
GRANTEE also agrees to make all its financial records to the grant contract available
to the BOARD upon request during normal working hours and to provide, upon request,
a copy of any report, completed by an independent auditor, to the BOARD.
XI. ACCESS TO DOCUMENTS. The BOARD shall have access to any reports, studies,
photographs, negatives, videotapes, software, or other work products prepared by the
GRANTEE in the performance of its obligations under this grant contract upon
completion, termination, or cancellation of this grant contract. The GRANTEE shall
provide a copy of such materials to anyone who requests it at no cost other than the cost
of preparing the copy.
XII. WORKER'S COMPENSATION. In accordance with the provisions of Minnesota
Statutes, Section 176.182, the GRANTEE has provided_ acceptable evidence of
compliance with the worker's compensation insurance coverage requirement of Minnesota
Statutes, Section 176.181, subdivision 2.
XIII. ANTITRUST. The GRANTEE hereby assigns to the State of Minnesota any and all •
claims for overcharges as to goods and/or services provided in connection with this grant
contract resulting from antitrust violations that arise under the antitrust laws of the United
States and the antitrust laws of the State of Minnesota.
XIV. VOTER REGISTRATION. The GRANTEE shall provide nonpartisan voter
registration services and assistance, using forms provided by the BOARD, to employees
of the GRANTEE and the public, as required by Minnesota Statutes, Section 201.162.
XV. USE OF GRANT CONTRACT FUNDING. The GRANTEE certifies that no funding
provided under this grant contract will be used to support religious counseling or partisan
political activity.
XVI. OTHER PROVISIONS.
A. The GRANTEE agrees to utilize competitive bidding and other procedures
required by federal, state, and local laws, ordinances, or regulations governing
purchasing and fiscal procedures.
B. The GRANTEE agrees to provide the BOARD with the following grant contract
Page 5 of _ 0
•
Grant Contract No.
Cooperation and _
between the Board of Government Innovation and
status reports, which are due on the dates listed below:
* ** [quarterly schedule until the end of the contract term]
C. The BOARD shall, during the course of this grant contract, evaluate the
GRANTEE's progress towards the goals and objectives of the grant contract and
compliance with any special conditions. The BOARD reserves the right to
request additional information from the GRANTEE to carry out its evaluation.
D. IF the GRANTEE decides to fulfill any of its obligations and duties under this
grant contract through a subcontractor to be paid for by funds received under this
grant contract, the GRANTEE shall not execute a contract with the subcontractor
or otherwise enter into a binding agreement until it has first received written
approval from the BOARD. The BOARD will respond to requests from the
GRANTEE for authorization to subcontract within ten (10) working days of
receiving the request. The GRANTEE's payment to the subcontractor shall be
made within the time limits, subject to the interest penalty payments, and subject
to all other provisions of Minnesota Statutes section 16A.1245.
• There are no further substantive provisions to this contract; the signatures of the authorized
representatives of the parties to this grant contract who are executing it on their behalf appear
on the next page.
• Page 6 of _
Grant Contract No.
benveen the Board of Government Innovation and
Cooperation and
IN WITNESS WHEREOF, the parties have caused this grant contract to be duly executed,
intending to be bound thereby.
(1) GRANTEE:
(3) ATTORNEY GENERAL:
By:
By:
Title:
Title:
Date:
Date:
By:
(4) COMMISSIONER OF
ADMINISTRATION
Title:
By:
Date:
Title:
•
(2) BOARD:
Date:
By:
(5) COMMISSIONER OF FINANCE
Title:
By:
Date:
Title:
By:
Date:
Title:
Date:
•
Page 7 of _
PC Peter Cotton
ProJessiona! Conakant Z15
Management Training • Goal Setti
``� Dewelopment • Team
:;Ad'k-
Organization c
February 12, 1994 \��
Mr. Gary Plotz,
City Administrator \
Hutchinson City Center
111 Hassan Street SE
Hutchinson, Mn. 55350
Dear Mr. Plotz:
peal
I am hoping this letter will serve two purposes, one it will
outline and explain more what the City Council workshop will
cover, and it will serve as an agreement for that work shop.
The workshop will emphasize the following: 1. Long Range
Planning or Visioning, 2. Goal Creation or brainstorming, 3.
Goal Setting.
P
C
h
1. Long Range Planning; a session where everyone forms an
image of what they think the City will be like in the year b\
2020, including population,-Age--of opulat' I a
transportation system, educational systen, ealt e
system. This mental image is then shared and dist'uL'sed by
the group. These visions are put on easel paper so every one
gets a chance to review them.
2. Goal Creation; a brain storming session where every one
brings to the attention of the group groiects or issues they
believe will be helpful in guiding the City towards the
City towards the
image of the City they see in 2020.
3. Goal Setting; in this session the participants set
priorities for the goals they have created. Alternative
ways of establishing these priorities are considered.
In addition at the beginning of the workshop each of the
participants will discuss there expectations of the
workshop.
The workshop will be more productive if the Council and the
staff give some though to both their vision of the City of
Hutchinson in the year 2020, and what it will take to get
there.
t 0
l�
0
4 -14-
3952 Aldrich Avenue South • Minneapolis, Minnesota 55409 • (612) 822-8396
pC Peter Cotton PC
Professional Consuhant
Management Training • Goal Setting
Organization Development • Team Building
My role is to facilitate the group process,in other words I
keep the group moving towards its goal of establishing goals
for the City.
It is my understanding that the workshop for the City of
Hutchinson will be held on Tue. March 1, starting at about
3:00 PM. We will take a short supper break and conclude some
where in the 8:30 to 9:00 PM time frame.
My fee for this workshop will be $350.
If you have any further questions or concerns fell free to
call me.
Sincerely,
Peter Cotton, MPA
Municipal Consultant
►_ J
3952 Aldrich Avenue South • Minneapolis, Minnesota 55409 • (612) 822 -8346
pC
Peter Cotton
Pgessiord Consultant
Management Training • Goal Setting
Organization Development • Team Building
Mr. Cotton has had his own consulting firm since 1987,
specializing in the areas of Organization Development, Goal
Setting, Team Building, and Management Training for Municipal
Governments. He has conducted workshops and management
training seminars for Cities and Counties in several mid
western states.
Peter Cotton brings over twenty years of experience in the
areas of city management and decision - making to his
consulting business. He has ten years experience in the City
Management profession including being the City Manager of
both an outstate and suburban community ( Iowa Falls Iowa &
Hopkins Minn). He also served one four year term as a
Councilman at large in a large suburban community (Minnetonka
Minn). This mix of being able to experience how a city
functions from these two different sides of the table gives
him a unique perspective on how a City operates. In addition
he worked in sales and marketing in the private sector for
ten years.
Peter Cotton has a Master Degree in Public Administration
from Kansas University, a Bachelor Degree in Business
Administration from Mankato State University, and training in
Gestalt Therapy from the Gestalt Institute of the Twin
Cities. in addition he has taken courses in Organization
Development, Team Building and Training from the NTL
Institute in Washington D C, the Gestalt Institute of
Cleveland and the University of Minnesota.
Mr. Cotton has been active in civic affairs over the years.
He currently is an active member of The American Society of
Training and Development, co- chairman of it's Management and
Supervisory special interest group, and the local chapter of
Organization Development Network. He has been a member of
Rotary International, Toastmasters serving as the Educational
Vice President in 1989 and the President in 1990.
He likes to read, sail, play tennis and bridge in his non
working hours. He also enjoys watching football and hockey.
3952 Aldrich Avenue South • Minneapolis, Minnesota 55409 • (612) 822.8346
PC.
pC Peter Cotton pC
Professional Consultant .
Management Training • Goal Setting
Organization Development • Team Building
Previous Clients and References
League of Minnesota Cities
Mr. James Miller, Executive Director
3490 Lexington Avenue No.
St. Paul, Mn. 55126
Ph 612 490 0072
Edina Mn.
Mr. Kenneth Rosland, City Manager
4801 W. 50th St.
Edina Mn. 55424
Ph 612 927 8861
So St. Paul Mn.
Mr. Douglas Reeder, City Administrator
125 3rd Ave. No.
So. St. Paul Mn. 55075
Ph 612 450 8702
St. Anthony, Mn.
Mr. Thomas Burt, City Manager
3301 Silver Lake Rd
St. Anthony, Mn. 55418
Ph 612 789 8881
Stillwater Mn.
Mr. Nile Kriesel, City Coordinator
216 N. 4th St.
Stillwater Mn. 55082
Ph 612 439 6121
Rochester Mn.
Mr. Steven Kvenvold, City Administrator
224 1st Ave. S. W.
Rochester Mn.55902
Ph 507 285 8082
Hoffman Estates, I1.
Mr. Peter Burchard, Village Manager
1200 N. Gannon Dr.
Hoffman Estates, I1. 60196
Ph 708 882 9100
LJ
3952 Aldrich Avenue South • Minneapolis, Minnesota 55409 • (612) 822$346
0 2. 1 6. 9 4
03:09 PM *GOVERNMENT TRAINING P01
Government Training Service
Suite 401
480
460 Cedar Street
Saint Paul, Minnesota 55101.2240
Phone: 612 / 222.7409 FAX: 812 / 223 -5307
February 16, 1994
TO: Gary Plotz, City Administrator
FAX 612/234 -4240
Bill Craig, Council Member
FAX 6121587.1810
FROM: Mary Sabatke, Program Plattner
Post -R" brand fax transmittal memo 7871
06—f
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2t•
SUBJECT: Proposal for Strategic Planning Session
Government Training Service (GTS) is pleased to present a proposal to facilitate a strategic
planning session for the Council and City Administrator on March 1, 1994. The facilitator
for the process would be Barbara Arney, consultant under contract to GTS. A resume for
Barbara is included in this fax.
Goals and Objectives
1. To develop a joint vision among council members and the administrator
regarding the future direction of the City of Hutchinson;
2. To emphasize the role of the council in creating a pro - active, future oriented
approach to decision making rather than reactionary day -to -day decision
making;
3. To increase communication among the council and with staff regarding
priorities for the city.
Work Plan Process
1. As pre -work to the joint session, consultant develops a work sheet for the
council to stimulate thinking and identify critical issues.
2. Consultant receives the completed work sheets, analyzes data and develops a
tentative agenda for the March 1 session.
3. Consultant facilitates a joint session with the council and administrator to
develop a future vision for the city (session to be tailored to the results of the
work sheets).
4. Consultant prepares a written summary report (optional).
M Ep,N 01A MOW red—W Mee EMAM
Member Organizations
Association of Minnesota Counties
League of Minnesota Cities
Minnesota Association of TOW1111"s
Minnosota Regional Develo xnem
Organizations
Cs vdorod W nOWW P•
Minnesota Community Colleges
State U Minnesota
University of Minnesota
6—A
Page 2
Hutchinson
3:15 p.m.
3:30
4:00
5:30
6:30
7:00
Costs
Agenda for March 1 (Rough Draft)
Overview and Role of the Council in Planning
Review Significant Trends (demographics, economic development, technology
etc.) for the Future of Hutchinson
Visioning Exercise to Develop Collective Images for the Future
Establish Agreements on Priorities
Develop a Process for Next Steps and an Action Plan
Adjourn
Preparation: Phone consultation, preparation of work sheet, analysis of results and
designing of the joint visioning session (5 hours or $500)
Facilitation: On -site facilitation and travel (6.5 hours or $650)
Written Summary Report (3 hours or $300)
Total Package: $1450 plus the consultant's travel expenses at $.275 /mile, a meal and
any direct costs for handout materials.
After you have had an opportunity to review this proposal please call me at OTS 612/222-
7409 or Barbara directly at 612/902 -8619 with questions or comments. We look forward to
hearing from you in the near future.
MS /at
Pro: 14
L�
•
02.16.94 03:09 PM *GOVERNMENT TRAINING P03 _
Barbara
f
M.A.
BIO. BARBARA ARNZY
0
(612) 920-8619
55410
Barbara Arney, has her own Human Resource Consulting
Business speciali2ing in the CHANGE PROCESS, TEAM BUILDING,
and STRATlCGIC PLANNING. She works with Leadership Teams from
profit, non - profit, and the public sector.
Her education includes a N.A. in Applied Behavioral Science
from Whitworth College, Spokane, we. and an undergraduate
degree from Iowa State University.
She vas on the faculty of the Leadership Institute in
Washington for seven years, staff for Government Training
Service for 4 years, and has consulted internationally in
Pakistan and Malaysia.
L�
(� 4MV
Change Facilitators assists
organizations to focus on their vi-
sions of the future; to develop com-
munity leaders; to educate officials.
staff, and citizens in forming part-
nerships, developing teams, and
structuring organizations; to enable
and empower individuals and or-
ganizations to be innovative and be-
come more effective and efficient as
they grow in this ever changing
world.
Lucille Crow
• 16 years local elected official
• former Mayor of Excelsior
• experience in area & county
government
• experienced in business
implementation strategies
Greg Withers
• 20+ years local government top
administration
• employed in various positions in
city & county government
• experienced in private business
management
• B.A. Political Science
• M.A. Urban & Regional Affairs
- specialty, Personnel Admin.
' - interest in computers
•
@R Change Facilitators
4137 -120th Avenue N.W.
Minneapolis, Minnesota 55433 -1611
❑ On -site
Assessments
❑ Needs
Evaluation
❑ Consensus
Building
Sessions
❑ Team Building
Workshops
❑ Educational
Seminars
...which provides
solutions
and
generates support
for change.
Change Facilitators
... tomorrow's solutions today.
Lucille Crow
Greg Withers
4137 -120th Avenue N.W.
Minneapolis, Minnesota 55433 -1611
11irntn- t 600, U
' U) �
� �s
Today's Issues
Escalating Property Taxes
Pay Cuts
New Revenue Sources
Public /Private Partnerships
Value of Service
11 Change Facilitators
has solutions for these prob-
lems. We have created a system
for developing and managing
change. The professional man-
agement of change produces
positive results.
@I? CARge Facilitators
I. Goals & Objectives
The Steps
A. Visioning
B. Mission Statement
C. Goals to establish direction
for the organization
D. Objectives to set "road map"
E. Action Plan, the "how to" step
of implementation
F. Evaluation schedule to review
accomplishments
The Benefits
• Establishes priorities for the
organization
• Provides purpose for the
council or board
• Strengthens leadership
position of council
• Sets values for employees
• Creates basis for change
assists organizations
II. Organizational Structure
The Steps
A.
Analyze existing structure
B.
Evaluate roles &
Assemble criteria to evaluate
relationships
C.
Acknowledge
Evaluate costs to determine
citizen /customer
D.
Design new organizational
Identify link between service
model
E.
Set guidelines for
Create potential Revenue
implementation
F.
Conduct Meyers -Briggs
Basis for budget priorities
Inventory & Personality
Profiles
G.
Present Team building
workshops
The Benefits
• Reduces bureaucracy
• Streamlines operations
• Focuses on
citizen /customer
• Enables employee innovatic
• Clarifies roles &
responsibilities
• Builds cohesiveness among
council & staff
III. Service Delineation and Cost Analysis
The Steps
A.
Catalog service components
B.
Determine component costs
C.
Assemble criteria to evaluate
effectiveness
D.
Evaluate costs to determine
efficiency
E.
Identify link between service
and the benefiting customer
F.
Create potential Revenue
sources
G.
Basis for budget priorities
The Benefits
• Identifies provided services
and costs
• Establishes link between
revenues and services
• Enables costs comparisons
• Gauges value & worth of
services
• Allows prioritization
• Provides for privatization or
competition for service
Phone No.
536 -8812
• !(**'' Change Facilitators
iy+ 4124 Quebec avenue Voath
L; .,ew Hope, MN. 5542'% -1241
February 18, 1994
Mr. Gary Plotz, City Administrator
City of Hutchinson Fax No. 234 -4240
37 Washington Avenue West
Hutchinson, Minnesota 55350 -2439
Dear Gary:
Thank you for giving Change Facilitators the opportunity to submit the
enclosed proposal to facilitate a Community Visioning Process for the
City of Hutchinson. My partner and I are both former city officials and as
such know first -hand how important it is for a city to control its destiny
rather than allow future events to do so.
We applaud the City's accomplishments to date: mission statement; CIP;
comprehensive plan; annual objectives; and goal setting and performance
reviews. We believe community visioning is the critical first step in a
strategic planning process in which the City appraises its future
opportunities and its existing and future strengths and weaknesses so it
can ensure success and avoid identifiable problems. The entire community
needs to be involved in this process if it is to receive wide support and be
a workable document for the City organization. Since the timetable for
response is very short we have assumed this community participation in
our proposal. If this assumption or others should be changed we are
certainly willing to amend the proposal to meet your needs.
The strength of the Change Facilitators' partnership lies in the merging of
experiences, thoughts and approaches to problem solving based on our past
positions of elected and appointed city officials and our male and female
perspectives. Lucille has been an elected official for sixteen years, most
recently as Mayor of Excelsior. She also has experience in area and county
government, and has written business implementation strategies. She is a
veteran organizer of public /private partnerships. I have been city
Mr. Gary Plotz, City Administrator
February 18, 1994
page 2
manager, administrator, or assistant in Minnesota local governments for
over twenty years. I have experience with strong- mayor, weak - mayor, and
council- manager forms of government, with planning and economic
development activities, and with a variety of government operations
including golf, airport, liquor, library, and electric utility enterprises. I
have also been an administrator in private business. I have a B.A. degree
in political science, and a M.A. degree in Urban & Regional Affairs.
Our partnership was formed to: "assist organizations focus on their
visions of the future; develop community leaders; educate officials,
staff, and citizens in forming partnerships, developing teams, and
structuring organizations; enabling and empowering individuals and
organizations to be innovative and become more effective and efficient as
they mature and grow in this ever changing world."
We are pleased to submit this proposal. Please call us if you have any
questions or concerns. I look forward to hearing from you.
Sincerely,
Change Facilitators
Greg Withers
0
CHANGE FACILITATORS *6!2.536.8812 IM2118194 �12'43PM 415
•
0
•
Proposal to
Facilitate Community Visioning Process
for the
City of Hutchinson, Minnesota
I. Overview
Change Facilitators will facilitate a Community Visioning Process in
the City of Hutchinson which will bring together stakeholders from all
sections of the community at a session to be held from 3:00 p.m. to
7:00 p.m. on Monday,, March 1, 1994, at a location to be determined by the
City staff. The Process will include: mailing a list of defining questions
to the participants prior to the session; telephone interviews conducted
by Change Facilitators with each councilmember and department head who
will be participating; facilitating the information gathering and consensus
building session on March 1; and preparing a summary report on the
activities completed, the information gathered, and the consensus reached
by the Council.
II. Proposed Schedule
A. Preparatory Steps -- Feb. 22, mail a set of "defining" questions
to all participants, along with a request to join the session on March 1.
The participants would be stakeholders from throughout the community.
Feb. 24 -26, Change Facilitators will conduct telephone interviews
with the key internal stakeholders (department heads & Administrator)
and decision makers (City Council members), in order to construct a list
of categories or environmental factors to consider during information
gathering on March 1.
S. Information Collection -- March 1, conducted 3:00 - 5:00 p.m.
with all stakeholders present.
C. Dinner Break -- From 5:00 - 5:30 P.M. a light dinner or snack to be
arranged by City staff.
D. Consensus Building -- the City Council would meet in a small
group setting to review the information gathered and achieve a consensus
of Community Vision in the various categories or environments. Other
stakeholders would not participate at this time but would be encouraged
to attend.
Mr. Gary Plotz, City Administrator •
February 18, 1994
page 2
III. Product
Change Facilitators will compile and write a summary report of the actions
taken during the Community Visioning Process, and the final Hutchinson
Community Visions arrived at by consensus. Included will also be any
recommendations we would make for future improvements to the Process.
IV. Fees
Professional Fees for the services of Change Facilitators will be $800.
Expenses will be billed in addition to the Professional Fees, and will
include: travel (mileage), telephone and fax, postage, and copies.
Sincerely,
Change Facilitators
Greg Withers
0
February 22, 1994
ARNOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350-2563
(612) 587 -7575
FAX (612) 587 -4096
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Hn. 55350
RESIDENT ATTORNEY
G.HARRY ANDERSON
Re: Tattooing Ordinance
Our File No. 3188 -87031 & 3188 -94256
OF COQ SFL
WILLIAM W. CAMERON
RAYMOND C. 7 A LIER
5661 CEDAR LAEE ROAD
MINNEAPOLIS, MINNESOTA 55416
(612) 545-9000
MN TOLL FREE 600 -343 -4545
PAX(612)545-1793
501 SOUTH POURTH STREET
PRINCETON, MINNESOTA 55371
(612) 389 -2214
PAX (612) 389 -5506
FEB104
RECEIVED
a_.
Dear Gary:
• I am enclosing herewith for Council action this evening a proposed
ordinance regulating tattoo operations. No such operations
presently exist in the City of Hutchinson, but inquiry has been
made of City staff on this issue and it was my feeling that a
licensing statute would be helpful in protecting the health and
safety of the residents of the City of Hutchinson.
Acting on fairly short notice, I have put together such an
ordinance and I enclose the same for action by the City Council
this evening. I would suggest that a first reading be held this
evening and a second reading at the next regularly scheduled City
Council meeting.
Please do not hesitate to contact me should you have any questions
in connection with the foregoing. Thank you. Best regards.
Very truly yours,
ARNa!rn OWEL
G. er�on
GB A:lm
Enclosure
'CERTIFIED AS A CIVIL THLII. SPECIALIST BY THE MINNESOTA STATE DAR ASSOCIATION
'CERTIFIED AS A HEAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 1
DAVID D. ARNOLD
D. MCDOWELL
•GARY
STEVEN A. ANDERSON
O. HARRY ANDERSON'
STEVEN S. BOOS
LAVRA X.PRETLAND
DAVID A. BRUEOOEMANN
PAUL D. DOVE*
M. PAIEMENT
JAMES UTLEY
RICHARD O. MCOEE
CATHRYN D. REHER
GINA M. BRANDT
February 22, 1994
ARNOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350-2563
(612) 587 -7575
FAX (612) 587 -4096
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Hn. 55350
RESIDENT ATTORNEY
G.HARRY ANDERSON
Re: Tattooing Ordinance
Our File No. 3188 -87031 & 3188 -94256
OF COQ SFL
WILLIAM W. CAMERON
RAYMOND C. 7 A LIER
5661 CEDAR LAEE ROAD
MINNEAPOLIS, MINNESOTA 55416
(612) 545-9000
MN TOLL FREE 600 -343 -4545
PAX(612)545-1793
501 SOUTH POURTH STREET
PRINCETON, MINNESOTA 55371
(612) 389 -2214
PAX (612) 389 -5506
FEB104
RECEIVED
a_.
Dear Gary:
• I am enclosing herewith for Council action this evening a proposed
ordinance regulating tattoo operations. No such operations
presently exist in the City of Hutchinson, but inquiry has been
made of City staff on this issue and it was my feeling that a
licensing statute would be helpful in protecting the health and
safety of the residents of the City of Hutchinson.
Acting on fairly short notice, I have put together such an
ordinance and I enclose the same for action by the City Council
this evening. I would suggest that a first reading be held this
evening and a second reading at the next regularly scheduled City
Council meeting.
Please do not hesitate to contact me should you have any questions
in connection with the foregoing. Thank you. Best regards.
Very truly yours,
ARNa!rn OWEL
G. er�on
GB A:lm
Enclosure
'CERTIFIED AS A CIVIL THLII. SPECIALIST BY THE MINNESOTA STATE DAR ASSOCIATION
'CERTIFIED AS A HEAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 1
ORDINANCE NO. 94 -104, 2ND SERIES
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, ADDING
SECTION 6.41 TO THE CITY CODE ENTITLED "TATTOOING" AND ADOPTING, BY
REFERENCE, CITY CODE CHAPTER 1 IN SECTION 2.99 WHICH, AMONG OTHER
THINGS, CONTAIN PENALTY PROVISIONS.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. City Code, Sec. 6.41, to be known as "Tattooing"
shall read as follows:
Subd. 1. Definitions. "Tattooing" shall mean the marking of
the skin of a person by insertion of permanent colors by
introducing them through puncture of the skin.
Subd. 2. License Required. No person shall conduct any
establishment where tattooing is done, nor engage in the act of
tattooing, without being licensed under this section. No person
shall engage in the practice of tattooing at any place other than
the place or location named or described in the license granted by
the City. No person shall be granted a license under this chapter
who is not of good morale character and free from communicable
disease.
Subd. 3. Application for License. Any person desiring a •
license under this Chapter shall file with the City Administrator,
on a form provided by the City, a written application signed by the
applicant and containing the name of the applicant, if an
individual, the names of co- partners, if a partnership, and if a
corporation, the names of the principal officers of the
corporation, together with a brief description of the place or
location at which such business is to be conducted, along with such
other information routinely required by the City Administrator in
connection with applications for business licenses.
Subd. 4. License Fee. The annual fee for a license to engage
in the practice of tattooing shall be set by resolution of the City
Administrator beginning in calendar year 1995. The annual license
fee for calendar year 1994 shall be $150.
Subd. 5. License Term. All licenses issued under this
section shall expire on December 31 of the licensing year.
Subd. 6. Tattooing of Minors. No person shall tattoo any
person under the age of eighteen (18) except in the presence of,
and with the written permission of, a parent or legal guardian of
such person.
Subd. 7. Health and Sanitary Requirements. No person shall
engage in the practice of tattooing at any place within the City of
Hutchinson without complying with the following regulations:
A. Every place where tattooing is done shall be equipped with
• a sewer and water connected toilet and hand basin or sink. The
hand basin or sink shall be supplied with hot and cold running
water under pressure, and shall be maintained in good working order
at all times, it shall be kept in a clean and sanitary condition.
B. No person having any skin infection or other disease of
the skin or any communicable disease shall be tattooed.
C. All equipment including needles, knell bars, tubes,
pigment and receptacles, stencils, razors and razor blades, shall
be kept in a dust proof glass case when not in use.
D. All needles and operating instruments shall be
individually pre - packaged, pre - sterilized and disposable. No such
equipment shall be used on more than one customer, but shall be
discarded in a safe and sanitary manner after its first use.
E. All bandages and surgical dressings used in connection
with tattooing of any person shall be individually pre - packaged,
pre - sterilized and disposable.
F. Every person who practices tattooing shall wear clean,
white colored, washable outer garments when engaged in the practice
of tattooing.
G. Every person who practices tattooing shall wash his or her
hands thoroughly with soap and water and then dry them in a clean,
unused towel before and after each tattooing. The customer's skin
shall also be thoroughly cleansed with soap and water and
disinfected by an antiseptic solution before the use or application
of any tattooing instrument or equipment.
H. Whenever it is necessary to shave the skin, a safety razor
must be used. A new blade must be used for each customer. The
razor shall be cleaned with soap and water after each use and shall
be kept in a closed case when not in use. All electric hair
clippers shall be sanitized by a method approved by the
Commissioner of Health.
I. Pigments used in tattooing shall be sterile and free from
bacterial and noxious agents and substances. The pigments used
from stock solutions for each customer shall be placed in a single
service receptacle and such receptacle and remaining solution shall
be discarded in a safe and sanitary manner after use on each
customer.
J. Every person to be tattooed shall be asked whether he or
she has had viral hepatitis in the preceding six months. No person
suspected of presently having viral hepatitis or having had viral
hepatitis within the last six months, shall be tattooed without the
. written consent of a licensed physician.
K. No place used for the practice of tattooing shall be used
or occupied for living or sleeping quarters or for any purpose
other than tattooing.
L. There shall be a minimum of 150 square feet of floor space
at the place where the practice of tattooing is conducted and such
place shall be adequately ventilated and lighted. All tables,
chairs and operating furniture shall be constructed of metal with
white enamel or porcelain finish or stainless steel, and shall be
kept in a clean and sanitary condition.
M. No person shall practice tattooing while under the
influence of alcohol or drugs. No customer shall be tattooed while
under the influence of alcohol or drugs.
N. A person tattooed shall be provided with written
instructions on the approved care of the tattoo during the healing
process.
Section 2. City Code Chapter 1 entitled "General Provision
and Definitions Applicable to the Entire City Code Including
Penalty for Violation" and Section 2.99 entitled "Violation a
Misdemeanor" are hereby adopted in their entirety, by reference, as
though repeated verbatim herein.
Section 3. This ordinance shall take effect upon its adoption
and publication.
Adopted by the City Council this
Attest:
City Administrator
day of February, 1994.
Published in the Hutchinson Leader this _ day of
1994.
First reading:
Second reading:
0
0
•A. O. (Tony) Victorian
COUNTY ASSESSOR
i
Office of
McLeod County Assessor
Court House TELEPHONE
83011 th Street East 864 -5551
Glencoe, Minnesota 55338
CLERK OF CITY OR TOWNSHIP:
Enclosed is the notice of time set
for the meeting of your local board of review.
Also enclosed are the necessary notice blanks
which must be posted and published at least 10
days prior to the date of the meeting.
If this meeting date and time set
for your jurisdiction conflicts in some way
please let this office know at once so that a
new date may be set. This is important
because all "Notices of Assessment and
Equalization" forms that are mailed to the
taxpayers will include the meeting date and
time on them. A review date change cannot be
made after the notices are mailed out. Your
cooperation in this matter will be
appreciated.
Thank you.
Sincerely,
A. O. Victorian
County Assessor
AOV /ar
Enc:
McLeod County
4.
Vc ftQA
'81904
REr, L __
.D
9- A i
Form No. A F.4 — Notice to Clerk of Meeting of Board of Review — 'Equalization.
OFFICE OF COUNTY ASSESSOR
TO THE CLERK OF THE e OF OJ G n 5 n n
tri c 1. ci COUNTY, MINNESOTA:
Poucher, MphL
NOTICE IS HEREBY GIVEN, That the 4,7 t h day of Qlve. I
at z{ : 3 o'clock -R M., has been fixed as the date for the meeting of the Board of Review
—
'�wore'
'Equalization —in your � for said year. This meeting should be held in your office as provided by law.
Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting
by publication and posting, not later than ten days prior to the date of said meeting.
Given under my hand this i I t✓ h day of If e-6 CLL-Q r 79 .
Q. � . V�.c.�..CdJ1.t:arn✓
County Assessorr
-)1 c, L County, Minnesota
'Applies only to Cities whose charter provides for a Board of Equalization instead of a Board of Review.
0
FWW
February 17, 1994
Mr. Gary Plotz
City Administrator
City Hall
I 111 Hassan Street SE
j Hutchinson, MN 55350 -2522
Re: Financial Advisory Services
i
Dear Gary:
Following our discussions of yesterday we would like to confirm that we request to be
the full -time Financial Advisor to the City of Hutchinson. We are prepared to provide
a full proposal and presentation of our financial advisory services so that you may
compare them to those offered by your existing Financial Advisor. We hope to begin
that presentation before the City Council at their meeting on Tuesday.
1 Without regard to any commitment by the City of Hutchinson to FWW, we will provide
you with a complete debt management analysis and a review of the potential
refinancing of the City's outstanding medical facilities bonds.
We enjoyed meeting with you and look forward to hearing from you. We look forward
to bringing our commitment to quality analysis and service to the City of Hutchinson.
In the meantime If you have any questions, please do not hesitate to call us.
Sincerely
FAHEY WARD & WILES
0 1, F/P) i RPIRVOPUT.
Richard M. Ward niel LV
i
hey Ward & Wiles
53 Wayzata Blvd Suite 208
1 Minneapolis MN i5416
(612) 591 -9153
Fax (612) 5g1 -9222
•
CI
TO: Mayor & City Council
FROM: Dolf Moon P.R. C.E. Director
Mary Haugen, Facilities & Operations Manager
DATE: February 18, 1994
RE: Addendum to Civic Arena Energy Audit Memo
We recommend that the Civic Arena energy audit be paid from dollars available
in the Arena's capital improvement fund, provided through Hutchinson Utilities.
There is approximately $13,000 left in this fund. We are also investigating the
availability of any grant money to help fund the study.
City Hall
37 Washington Avenue West
(612) 587 -5151
Parks & Recreation
900 Harrington Street
(612) 587 -2975
Hutchinson, Minnesota 55350
. Printed on mcycled paper -
- C
Police Department
10 Franklin Street South
(612) 587 -2242
9'�?
11
i
C
TO: Mayor and Council
FROM: Dolf Moon, Director PRCE
Mary Haugen, Facilities and Operations Manager
DATE: February 16, 1994
RE: Energy Audit of Civic Arena
We have been in contact with a number of engineering /architectural
firms discussing ways, methods and costs associated with doing an energy
audit of the Civic Arena. The scope of the study would include comparing
the operating costs of the existing refrigeration and lighting systems to new
more energy efficient systems. The cost analysis will include construction
cost estimates for proposed improvements and estimated annual operating cost
savings.
We have selected two firms for your consideration. Each of these companies
specialize in building and retrofitting ice arenas and are both experienced and
qualified.
We have been working with Bonestroo, Rosene, Anderlik and Associates
since 1989 when they conducted the arena retrofit study. They were also
involved in the design and construction of the arena entry improvement
project. Based on this information, we recommend that this firm conduct an
energy audit on the Arena's refrigeration and lighting systems for a cost not
to exceed $3,500.
City Hall
37 Washington Avenue West
(612) 587 -5151
Parks & Recreation
900 Harrington Street
(612) 587 -2975
Hutchinson, Minnesota 55350
- Printed on recycled paper -
Police Department
10 Franklin Street South
(612) 587 -2242
JABonestroo
Rosene
Anderiik &
Associates
Engineers & Architects
February 7, 1994
City of Hutchinson
900 Harrington Street
Hutchinson, MN 55350
Ono G. aoh soda RE.
ibw A. 51rAro. PE.
N ic P Rau. RE.
Roost W Rosen. RE •
Keeh A. CioiOOn. RE.
Philp I ".. PE.
Joseph C. AnMkk, PE.
Rupert R. PkRne. PE.
Agm M. Reg AJCAP
Mann L. Sorvaa. PE.
ft w W Fosw PE.
Thomas W Peersors. RE.
Ricnaro E. Tuna. RE.
D" O. Wvmooi. RE.
MmaN C. LyMh. PE,
Glenn R. Cook PE.
Ropen C. Russek AU.
pros R Ma P.E.
Thomas E. Noyes RE.
"A. Rounoon. PE.
Jerty D FMiXh. RE.
Roots G. SChW M PE.
Mark A. Nansort PE.
KeneN P AlWenart RE.
Susan M. Eoerif, CPA.
MkhaO T Raupnarn. RE.
Mart R. RAPS. RE.
.Senor ConsUALIM
Ted K. Fek1. RE.
Mart A Sep PE,
Th,nszs R. Argerson, AA A.
Cary W Mplen. RE.
Donak C RurgaQ. PE.
Dave) J EdgM RE.
Thomas E. Angus. PE.
Akan Rick Schnkt PE.
1L Martinez. RE,
PhRp J. Caswek. PE.
Attn: Mr. Mary Haugen
Parks and Recreation Department
Re: Hutchinson Civic Arena Energy Audit
Dear Marv:
Mark O. Wait PE.
Mies a JehslA RE.
L PhKp Grant a. PE.
Kiln L. WO . RE.
Carry D K, RE.
F JCGG Foster. IE,
KNh R. yapp, IE. .
Kohl I s 1 RerP R.E.
Shawn D. Gusahan. RE
Cede cw. .. RE.
Cha es A. Enctson
Leo M. FWAlsky
Fwlan M. Once
James F ErgeRUmt
We are pleased to offer professional services for an energy audit of the lighting and ice
systems at the Hutchinson Civic Arena. Our staff is familiar with the civic arena through our
1989 retrofit study and related arena entry improvement project. The energy audit will be
performed by Bonestroo staff trained and certified for.the Minnesota, Department of. Public
Service Maxi - Audit program. _
Scope of Basic Services
Based on our phone conversation, we proposed the following scope of services.
1) Document the existing condition of the arena lighting and ice refrigeration system as
well as current operation and maintenance costs. This task includes one site visit by
an electrical engineer and an ice systems engineer to document existing conditions and
interview operating staff.
Information to be utilized for documenting existing conditions and which will be
provided by the City includes available shop drawings, operating manuals, monthly
energy bills, maintenance records and operating staff comments.
2) Compare operating costs of existing systems with the estimated costs of new energy-
efficient systems. A modern metal halide lighting system will be compared to the
existing mercury vapor system. The existing ice equipment will be compared to a
modem, energy - efficient ice system with refrigeration piping integral with the concrete
floor. The cost analysis will include an updated preliminary construction cost estimate
for the proposed improvements and the estimated annual operating cost savings.
The energy audit will follow the guidelines and procedures outlined in the Minnesota Maxi -
Energy Audit program. The study methods and results will be summarized in a letter report.
Fifteen copies of the report will provided to the City
711r IVI. . u:... L,..._.. 10 - e. n -..r OnRl rettl . e41 / w.nn
•
r
• Mr. Mary Haugen Fdn"y $ 1994
Hutchinson, MIV
Compensation
We propose to provide the services outlined above for the stipulated sum of $3,500.
Please feel welcome to call me if you have any questions on this proposal (our toll -free number
is 1- 800 - 880 - 4700). We look forward to working with you again on this important study.
0
Sincerely,
BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INC.
R. Maland
a Re na
l Faciliti Engineer
2
Anderson Dale Architects, Inc.
2424 Territorial Road
St. Paul, Minnesota 55114
612 - 642 -9000
February 15, 1994
Mr. Mary Haugen, Manager
Hutchinson Civic Arena
950 Harrington St
Hutchinson, Minnesota 55350
Dear Mr. Haugen,
In response to your request this morning for a fee proposal to conduct an energy audit relating to:
• The operation of you present "Ice Mat "ice making equipment vs a new in floor" glycol
system
• The operation of your present lighting system (321000W Mercury Vapor lamps) vs
new metal halide lighting)
I contacted Dunham Associates, our mechanical and electrical engineers who have recently
completed the work on the Mariuoci Arena for the University of Minnesota. To conduct the energ�
audit as described, which would include:
• One trip to Hutchinson to review the present ice making and lighting systems, their
energy usage and operating cost records.
• Performing an economic analysis of the cost of operations for the proposed new ice
making and lighting systems.
• Preparation of a letter report of our economic payback analysis for replacement of the
existing ice making and lighting systems.
Our fee for these services would be $4,485.00
Thank you for the opportunity to provide you with this proposal. If this Is acceptable, we would plan
to visit your facility next week to begin the project
As a additional phase of work, we then will prepare schematic plans and associated cost estimates to
get a realistic "handle" for the purchase and installation of the new lighting and ice making systems,
including costs for general construction.
We look forward to working with you on this exciting project
•
q —(_P ,
0
C
M E M O R A N D U M
February 18, 1994
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering /Public works
RE: Consideration of Closing Airport Runway During 1994 McLeod
County Fair to Allow Exhibition by Dooley Air Shows
Joe Dooley has requested that the City Council allow the Municipal
• Airport to be closed during portions of the 1994 McLeod County Fair
to allow aerial exhibitions. The Airport Commission has
recommended approval of the closing.
•
Joe will be at the meeting if you have any questions.
CC: Airport Commission
DmV Maier, Maintenance operations Supervisor
FILE: Airport
City Hall
37 Washington Avenue West
(612) 587 -5151
Parks &Recreation
900 Harrington Street
(612) 587 -2975
Hutchinson, Minnesota 55350
- Printed on recycled paper -
Police Department
10 Franklin Street South
(612) 587 -2242
9 - -P-
• C.
M E M O R A N D U M
February 18, 1994
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering /Public Works
RE: Consideration of Flood Reduction Grant Application for
Simonson's Lumber
We recommend that the City Council authorize City Staff to apply
• for Federal Relocation Assistance for the Simonson's building and
property. We have been working with Simonson's regarding the
potential impact of the Bluff Street bridge construction on their
property, and the continued potential for significant flood damage
at their present location.
•
Although their is the potential for funding through this program
the potential for funding assistance at this point is minimal due
to the large previous outlay of FE14A funds.
City Hall Parks & Recreation Police Department
37 Washington Avenue West 900 Harrington Street 10 Franklin Street South
(612) 587 -5151 (612) 587 -2975 (612) 587 -2242
Hutchinson, Minnesota 55350
- Printed on recycled paper
9 Z7,
January 21, 1994
Mr. Duane Hoeschen, Director
McLeod County Emergency Mananagement
801 E. 10th Street
Glencoe, Minnesota 55336
Dear Mrb� Chen:
Pursuant to our discussion today, I have enclosed a pre -
application and SF 424 form for your use.
If you have any questions, please contact Terri Smith at 612/296- •
0469 or me at 296 -0481. The forms can be returned to the address
listed below.
Sincerely,
James D. Franklin
Governor's Authorized Representative/
State Coordinating Officer
Jo n- err
State Hazard Mitigation Officer
JK:TS
Enclosures
0
- EMERGENCY RESPONSE COMMISSION ♦ DIVISION OF EMERGENCY MANAGEMENT
(612) 643 -3000 ♦ TDD: (612) 297-2100 (612) 296 -2233 A TDD: (612) 297-2100
B -5 State Capitol A 75 Constitution Avenue A St. Paul, Minnesota 55155 -1001
PRE-APPLICATION FORM
• Date: Disaster No.:
Name of Applicant:
Project Contact: (Name)
(Title)
(Agency)
(Address)
(Phone No.)
Location of Project:
• Brief Description of Project:
Brief Description of
Problems to be Solved:
Total Estimated Cost:
Source(s) of Funding for
Non - Federal Share:
9 -F
ONES Approval No. 03434M
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• C
M E M O R A N D U M
February 18, 1994
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering /Public Works
RE: Consideration of Contracting with Appraiser
We request that the City Council engage an Appraiser to complete
appraisals for the following properties. The Appraiser would also
complete the previously approved appraisals for property included
in the 1994 Improvement Projects.
1. Hutchinson Area Transportation Services (HATS) Facility
property (south of the Wastewater Treatment Facility).
2. Property adjacent to HATS site and the compost facility.
3. Simonson's Lumber property at Adam Street and 1st Avenue NE.
The first two properties noted are to be part of the proposed
Maintenance Facility site. The Simonson's Lumber appraisal is
required to review potential funding for relocation (FEMA,
redevelopment, State Aid right -of -way acquisition).
City Hall Parks &Recreation
37 Washington Avenue West 900 Harrington Street
(612) 587 -5151 (612) 587 -2975
Hutchinson, Minnesota 55350
- printed on recucfed paper -
Police Department
10 Franklin Street South
(612) 587 -2242
! — '
FOR YOUR INFORMATION
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, February 15, 1994
1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the
following members present: April Brandt, Roger Gilmer, Dean Wood, Craig Lenz and
Chairman Gruett. Absent: Bill Craig and E1Roy Dobratz. Also present.. Building
Official Jim Marka, Director of Engineering John Rodeberg, GIS Coordinator Larry
Huhn and Asst. City Attorney Gina Brandt
MINUTES
Mr. Lenz made a motion to approve the minutes dated January 18, 1994,
seconded by Mr. Wood the motion carried unanimously.
3. PUBLIC HEARINGS
a) CONTINUATION OF VARIANCE AND LOT SPLIT REQUEST BY JOHN MILLER
ON SHADY RIDGE RD
• Building Official Jim Marka explained Mr. Miller's request to defer the
request until June due to the fact he cannot locate the sewer pipe until
the snow melts. Mr. Lenz moved to defer the request to June, seconded
by Ms. Brandt the motion carried unanimously.
b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM
LUDOWESE, ACME CARWASH, FOR CONSTRUCTION OF ADDITIONAL SELF
SERVE BAYS LOCATED AT 690 SOUTH GRADE RD
Building Official Marka commented on the proposal and that the request
must be readvertized due to an error in the dimensions of the addition.
He stated the public hearing will be held in March and asked Mr.
Ludowese to comment on the proposal.
Mr. Ludowese explained the reasons for the additional service bays and
automatic bay. Director of Engineering John Rodeberg commented on
this being the 3rd proposal for Acme Carwash.
There was discussion on traffic flow from the self serve bays and the
automatic bay. Mr. Ludowese stated the building would not extend
farther than the Cashwise building and all traffic would flow from South
Lc, North.
Mr. Marka commented on staking requirements for the service bays.
• Discussion followed on the flammable waste traps in the present
building.
HUTCHINSON PLANNING COMMISSION MINUTES
FEBRUARY 15, 1994
C) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTIONS 8.12,
8.14 AND 8.15 REGARDING TATOO ESTABLISHMENTS, MASSAGE •
ESTABLISHMENTS AND ADULT ENTERTAINMENT ESTABLISHMENTS
REQUESTED BY CITY STAFF
Chairman Gruett opened the hearing at 5:40 p.m. with the reading of
publication #4621 as published in the Hutchinson Leader on Thursday,
February 3, 1994. The request is for the purpose of considering an
amendment to Zoning Ordinance #464 requested by city staff for the
addition to Sections 8.12, 8.14 and 8.15 to permit by conditional use
permit only tatoo establishments, massage establishments and adult
oriented entertainment facilities in the C -4, I -1 or I -2 districts.
Director of Engineering Rodeberg commented on the request. There was
discussion on the appropriate location for establishments such as these.
Asst. City Attorney Gina Brandt commented on the need to acknowledge
the zoning.
Mr. Wood moved to close the hearing, seconded by Mr. Gilmer the
hearing closed at 5:43 p.m. Mr. Wood made a motion to recommend
approval of the request. Seconded by Mr. Gilmer the motion carried
unanimously.
d) CONSIDERATION OF PRELIMINARY PLAT OF HUNTER'S RIDGE SUBMITTED
BY KEVIN COMPTON AND DENNIS KAHL LOCATED ON SCHOOL RD AND
SOUTH GRADE RD
Chairman Gruett opened the hearing at 5:44 p.m. with the reading of •
publication #4622 as published in the Hutchinson Leader on Thursday,
February 3, 1994. The request is for the purpose of considering a
preliminary plat to be known as Hunter's Ridge submitted by Dennis
Kahl and Kevin Compton located on South Grade Rd and School Rd S.
Building Official Jim Marka commented on the plat and the approval of
the sketch plan previously. There was discussion of the cost of
services and the developer's responsibility. Director of Engineering
John Rodeberg explained the relocation of the electric line on the SW
edge of the plat.
Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the
hearing closed at 5:55 p.m. Mr. Lenz made a motion to recommend
approval of the preliminary plat subject to staff recommendations being
the electric line relocation is at developer's expense, street names are
to be on the final plat and coordinate the plat with the church property.
e) CONSIDERATION OF CONDITIONAL USE PERMIT AND REVISED FINAL PLAT
OF OAKRIDGE ADDITION TO BE KNOWN AS HUSKI ADDITION FOR
CONSTRUCTION OF 48 UNITS LOCATED ON TEXAS AVE REQUESTED BY
TERRENCE SWEDZINSKI
Chairman Gruett opened the hearing at 5:56 p.m. with the reading of
publication #4623 as published in the Hutchinson Leader on Thursday,
February 3, 1994. The request is for the purpose of considering a •
request to construct rental townhouses totaling 48 units in R -4 District
and revise Oakridge plat to Huski Addition located on Texas Ave.
Mr. Marka commented on the proposal and explained this is the same
layout as submitted by Jim Johnson earlier. Mr. Rodeberg commented on
the plat as revised and stated the plat must be recorded.
HUTCHINSON PLANNING COMMISSION MINUTES
FEBRUARY 15, 1994
Mr. Lenz moved to close the hearing, seconded by Mr. Gilmer the hearing
• closed at 5158 p.m. Mr. Lenz made a motion to recommend approval of the
request noting staff recommendations of recording the plat Huski
Addition and verify the water pressure. Seconded by Mr. Gilmer the
motion carried unanimously.
4. OLD BUSINESS
a) REVIEW OF COMPREHENSIVE PLAN DEFERRED TO MARCH MEETING
5. NEW BUSINESS
(a) ELECTION OF OFFICERS
The 1994 -95 officers were elected. Clint Gruett will remain as Chairman
and Dean Wood as Vice Chairman.
(b) CONSIDERATION OF FINAL PLAT OF HIEKES ADDITION,2 MILE RADIUS,
HUTCHINSON TWP.
Jim Marka stated the county has acted on this plat. The planning
commission has no recommendation.
(c) COMMUNICATION FROM STAFF
• Mr. Marka stated the city will be holding off on the NW Annexation in
Acoma Twp. until Summer or Fall.
6. ADJOURNMENT
The meeting adjouned at 6:15 p.m.
•
OPEN -HOLD COUNCIL REPORT Tue Feb 22 1994 10:31:OS Page 1
--------------------------------------------------- -------------- - - - - -- --- --
i9o0 TiDS
FIRST TRUST HANDLING LATE PYMT $100.00
PUBLICORF INC PROF SERVICES THROUGH $1,500.6"0
$1,600.00
1993 IMPRO.CON B
BOLTON & MENK, INC. PROF SERVICES THROUGH $5,149.14
SEH PROF SERVICES $14,017.81
$19,166.95
AIRPORT RENOVAT.
BRAUN INTERTEC ENVIRONMENTAL I PROF SERVICES THROUGH $308.00
TKDA PROF SERVICES PE 12 -31 $1,284.46
$1,592.48
W11=6192012tJI!IN
BARR ENGINEERING CO
PROF SERVICES THROUTH
$831.00
DEPT NATURAL RESOURCES
PERMIT APPL
$225.00
MPCA
PERMIT APPL
$85.00
$1,141.00
CENTRAL GARAGE
• BRANDON TIRE CO
TIRES INSTALLED
$257.66
CARQUEST AUTO PARTS
CONNECTORS
$495.21
CHAMPION AUTO
GREASE GUN, ROTORS, PA
$503.S3
CITY OF HUTCHINSON
FES DENTAL
$432.09
COAST TO COAST
SUPPLIES
$3.79
FARM & HOME DIST. CO
SUPPLIES
$24.40
FITZLOFF HARDWARE
VALVE & NIPPLES
$7.67
FORTIS BENEFITS
FEB LTD
$15.23
G & K SERVICES
SHOP TOWELS
$47.61
H &L MESABI
20 TENS GRDR B
$1,095.89
HARPEL BROS.INC
MOTOR FAN
$112.63
HOLT MOTORS INC
DOTZ
$9.54
HUTCH COOP CENNEX
LP BOTTLE GAS
$6.40
HUTCHINSON WHOLESALE
PLIERS
$671.87
JERABEK MACHINE SERV
FLAT IRON
$89.90
JERRYS TRANSMISSION
THERMOSTAT, SHIFT BOOT
$86.99
L & P SUPPLY CO
BLADE, SHOE, HYDRAULIC
$259.44
MN.MUTUAL LIFE
FEB LIFE INS
$6.09
MTI DIST.CO
SENDER
$1,113.63
REINER LAWN IRRIGATION
PLATEN ASSY
$7.93
RMS
ELEMENT, FILTERS
$584.56
SNAP ON TOOLS CORP
ADPT SET, PK -UP TOOL
$48.25
SORENSEN FARM SUPPLY
ADAPTOR
$7.37
SWEENEY BROS TRACTOR
AIR FILTER
$122.82
WIGEN CHEVROLET CO
INSTALL DOOR HANDLES
$44.00
ZIEGLER INC
2 CUTTING EDGE
$84S.40
•
$6,900.10
CITY HALL CONST.
ALL SEASONS LANDSCAPE /DESIGN LABOR MIXING SOIL $500.00 /!I
BREITBACH CONST CO. PROGRESS PAYMENT $7,885.00
$8,385.00
OPEN -HOID COUNCIL REPORT Tua Feb 22 1994 10:31:05
Page 2
ENERGY LOAN FD
ABBY COMPANY & PAYMENT #14 $6,997.49
$8.997.49
GENERAL FUND
AAGARD WEST
FEB OFFICE PAPER RECYC
$573.34
ALBINSON
BLUE -BLACK SQ
$129.13
ALLEN OFFICE PROD
STORAGE BOX
$67.51
AM RISK SERVICES
FEB PROF SERVICES
$800.00
AMATEUR SOFTBALL ASSC
2 TAPES
$44.00
AMOCO OIL CO
FUEL
$46.88
AUTOMATION SUPPLY CO
CONT FEED PAPER
$91.14
BARR ENGINEERING CO
PROF SERVICES THROUGH
$1,170.00
BECKER ARENA PRODUCTS
ALUM SUPPORT POSTS
$131.86
BENNETT OFFICE SUP.
CUSTOM STAMP
$3,889.49
BIG BEAR
WELD RODS, BRUSHES
$71.28
BLACK HILLS AMMUNITION
2000 ROUNDS AMMUNITION
$236.24
BRADLEY PRODUCTIONS
BANJO SHOW 3 -8 -94
$150.00
BROOKINGS COUNTY COURT
SEARCH FEE
$2.00
BROWN, JANET
TRAINING EXPENSE
$132.78
BROWNS FLORAL
CORSAGES FOR COUNCIL W
$22.90
C.RIVER VET CLINIC
K -9 FOOD
$352.90
CADD /ENGINEERING SUPPLY
PENS, ERASERS
$163.12
CAMERA SHOP
DEV & PRINT
$53.99
• CAREER TRACK PUBLICATIONS
MICROSFT WIND
$47.87
CASH WISE
GROCERIES
$123.36
CENTRAL GARAGE
JAN REPAIRS
$8,285.66
CHASEBURG MANUFACTURING INC
BASE MAT
$10.95
CITY BUSINESS
SUBSCRIPTION RENEWAL
$79.00
CITY OF HUTCHINSON
FEB DENTAL
$28,868.03
COAST TO COAST
SUPPLIES
$526.33
COMSTOCK DAVIS INC
PROF SERVICES THROUGH
$600.00
COPY EQUIPMENT INC
SEPIA FILM
$83.86
COUNTY TREASURER
2 PARCEL PRINTOUTS
$286.65
CROW RIVER GLASS
DOOR CLOSER
$163.97
CULLIGAN WATER COND
3 BAGS SALT
$11.10
DAIRY QUEEN
2 10" CAKES
$26.50
DANIELSON CONSTRUCTION
STRIP & REFINSH
$95.00
DAY TIMERS INC
REFILL
$24.19
DEPT NATURAL RESOURCES
DNR REG FEES
$764.00
DEPT OF PUBLIC SAFETY -OISM
REG- J.GRAY
$20.00
ELECTRO WATCHMAN
QUARTERLY CHARGE FEB -A
$1,657.66
EWERT JR., DICK
6.5 HOURS
$260.00
FAMILY REXALL DRUG
MARKERS, HI LITERS
$26.35
FARM & HOME DIST. CO
COMB WRENCHES
$215.39
FESTIVAL FOODS
CRYSTAL ENGL
$41.21
FIDELITY PRODUCTS CO.
DISKETTES
$157.95
FLOOR CARE SUPPLY
TOWEL, ROLL
$72.63
FORBES AUTO
REPAIR FUEL LINE
$31.92
FORTIS BENEFITS
FEB LTD
$1,087.40
• G & K SERVICES
UNIFORMS
$562.86
GUARDIAN PEST CTL
PEST SERVICE
$21.57
HAGER JEWELRY
CLOCK REPAIR
$30.00
HAWKER, STEVE
16 GAMES OFFICIATE
$2B8.00
HCI CONNECTING, POINT
LOTUS, WORDPERFECT, GR
$1,583.75
HOME BAKERY INC
2 OZ ROLLS
$7.20
HUTCH COMM HOSPITAL
BLOOD ALCOHOL TESTS
$193.90
OPEN -HOLD COUNCIL REPORT Tue Feb
22 1994 10:31:05
Page 3
----------------------------------------------------------------------------
HUTCH COOP CENNEX
JAN FUEL
$4,038.93
HUTCH FIRE & SAFETY
20 INSPECTIONS, TESTS
$89.50
•
HUTCH MEDICAL CENTER
DRUG SCREEN
$288.00
HUTCH PLBG & HTG 00
REPLACE SHAFT & BEARIN
$95.83
HUTCHINSON LEADER
SURVEY
$1,025.92
HUTCHINSON SEWING CENTER
REPAIR SMALL VACUUM
$36.79
HUTCHINSON UTILITIES
GAS & ELEC
$3,071.97
HUTCHINSON WHOLESALE
PARTS
$43.10
INDEP INFO SERVICES
RENEWAL SUBSCRIPTION
$195.00
INFORMATION EXCHANGE, THE
FIELD MTCE VIDEO
$104.95
INK SPOTS
POSTCARDS, POSTERS
$75.84
JERABEK MACHINE SERV
FLAT IRON
$1.77
K MART
CLOCK
$61.96
KOKESH ATHLETIC
6 VOLLEYBALLS
$214.07
LETN
FEB SERVICE
$288.00
LITCHFIELD SUPER VALU
RENT PALLET TRUCK & RO
$100.00
MADSON, STEVEN
ADVANCE FOR SEMINAR
$200.00
MAKI, CONNIE
LOGIS TRAINING REIMB
$38.11
MANKATO MOBILE RADIO
MODULAR CORDS
$91.73
MARCO BUS.PRODUCTS
TYPEWRITER REPAIR
$102.63
MARKS TV
PLUB, CABLE
$106.94
MARSHALL FIRE & RESCUE SCHOOL
BASIC FIRE PUMP OPER
$45.00
MCGARVEY COFFEE INC
COFFEE
$172.95
MCLEOD COUNTY FIRE CHIEFS
1994 DUES & SAFETY TRA
$300.00
MCRAITH, JOHN
CLSA CONFERENCE
$131.58
MINNESOTA GFOA
1994 DUES- K.MERRILL
$15.00
MN SPORTS FEDERATION
TOURNAMENT FEES
$1,673.55
•
MN.ASSN.OF CEM.OFFICIALS
1994 DUES- F.GROEHLER
$130.00
MN.MUTUAL LIFE
FEB LIFE INS
$453.60
MODERN MAZDA
TOW
$25.00
MSSA
1994 DUES- D.MEIER
$25.00
NO STATES SUPPLY INC
MISC SUPPLIES
$119.32
OLSONS LOCKSMITH
KEYS
$88.02
PIKAL MUSIC STORE
MAGNAVOX CAMCORDER
$955.31
PLOTZ, GARY D.
SOLID WASTE MTG
$47.77
PLOWMANS
SERVICE CALL TOW
$72.43
PLUMBING & HTG DOCTOR
PLUMBING WORK
$238.23
QUADE ELECTRIC
2 GE ALF
$7.46
R &R SPECIALTIES INC
AIR FILTER
$90.95
REID FLOOR COVERING
SUUPLIES
$162.00
RINGNECK KENNEL
BOARDING K -9 ONE WEEK
$68.42
SCHMELING OIL 00
2200 GALS #1 DIESEL
$2,125.11
SCHRAMM IMPLEMENT
HYDRANT SYST ON ZAMBON
$67.50
SHARE CORP
CLEANERS
$397.75
STANDARD PRINTING
RECYCLED 1 CASE
$319.82
STAR CABLEVISION
FEB SERVICE
$4.08
STAR TRIBUNE
1 YEAR SUBSCRIPTION RE
$93.60
TEPLY, TODD
7 WEEKS WORK
$105.00
TRI CO WATER COND
20 BAGS SALT
$122.47
U S POSTMASTER
SR NEWSLETTER POSTAGE
$231.00
UNITED BLDG CENTERS
NAILS
$3.41
US WEST COMMUN
PHONE SERVICE
$181.08
VIKING SIGNS
ARENA SIGNS UPDATE
$70.00
•
W. M. MONTGOMERY
RADIO PROJECT SERVICE
$610.00
WAL -MART
FRAMES
$150.62
WALL STREET JOURNAL
1 YEAR SUBSCRIPTION RE
$149.00
WILLMAR TECHNICAL COLLEGE
14 MEMBERS 44 PLAN
$210.00
XEROX CORP
DRY INK PLUS
$745.31
ZOLLIE GREEN & ASSC
PROF SERVICES
$350.00
$75,411.40
OPEN -HOLD COUNCIL REPORT Tue Feb 22 1994 10:31:05 Page 4
• INSURANCE FUNDS
CASH WISE GROCERIES $63.22
$63.22
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
EMPLOYEE
CQNTRIB
Z -12
$545.00
AMERICAN FAMILY INS CO.
EMPLOYEE
CONTRIB
2 -12
$135.10
G.T. GROWTH
EMPLOYEE
CONTRIB
Z -12
$175.00
GREAT WEST LIFE INS. CO.
EMPLOYEE
CONTRIB
2 -12
$110.00
H.R.L.A.P.R.
EMPLOYEE
CONTRIB
2 -12
$191.40
ICMA RETIREMENT TRUST
EMPLOYEE
CONTRIB
2 -12
$1,609.00
PERA LIFE INS CO.
EMPLOYEE
CQNTRIB
2 -12
$135.00
PERA- D.C.P.
EMPLOYER
CONTRIB
2 -12
$52.02
PRUDENTIAL
EMPLOYEE
CONTRIB
2 -12
$140.00
PRUOENTIAL MUTUAL FUNDS
EMPLOYEE
CONTRIB
2 -12
$318.46
PUBLIC EMPLOYEES
EMPLOYER
CONTRIB
2 -12
$11,789.02
TEMPLETON INC
EMPLOYEE
CONTRIB
2 -12
$253.BS
WADELL & REED
EMPLOYEE
CONTRIB
2 -12
$150.00
WITHHOLDING TAX ACCT
EMPLOYER
CQNTRIB
2 -12
$225,388.28
2 THREADED 45
$12.46
QUADE ELECTRIC
SUMP PUMP CHECK OUT
$41,192.13
RURAL F. D.
HUTCH COOP CENNEX JAN FUEL $52.40
• SPARTAN MOTORS INC FENDER, ETC $347.43
$399.83
WATER /SEWER FUND
AAGARD WEST
FEB TRASH
$266.29
AM.WATER WORKS ASSN
1994 DUES- R.DEVRIES
$34.00
BENNETT OFFICE SUP.
LTR TRAY SET
$9.36
BIG BEAR
FLOOR CARE
$6.50
CASH WISE
GROCERIES
$13.08
CENTRAL GARAGE
JAN REPAIRS
$243.70
CITY OF HUTCHINSON
FEB MEDICAL
$4,266.71
COAST TO COAST
SMALL TOOLS
$230.45
CROW CHEMICAL CO
CLEANERS
$71.14
D.P.C.IND.INC
CHLORINE
$321.55
EE CONTROLS - MINNEAPOLIS
ELECTRONIC RELAY
$175.30
FARM & HOME DIST. CO
BATTERIES, CABLE TIES
$113.87
FISHER SCIENTIFIC
MOD K,IT
$342.15
FORTIS BENEFITS
FEB LTD
$151.03
G & K SERVICES
UNIFORMS
$204.60
GOPHER STATE INC
CALLS
$22.50
HUTCH COOP CENNEX
JAN FUEL
$251.86
HUTCH MEDICAL CENTER
EXAM- D.JOHNSON
$179.00
HUTCHINSON LEADER
ADS
$8.00
JUUL CONTRACTING CO
DIP CAP,RETAINER FLAG
$52.00
MARCO BUS.PRODUCTS
TYPEWRITER REPAIR
$89.98
. MN VALLEY TESTING LAB
COLIFORM
$100.00
MN.MUTUAL LIFE
FEB LIFE INS
$61.53
PLUMBING & HTG DOCTOR
2 THREADED 45
$12.46
QUADE ELECTRIC
SUMP PUMP CHECK OUT
$270.45
TRI CO WATER COND
3 BAGS OF SALT
$14.70
TRI -STATE
FLOAT POLE MOUNTED
$97.76
WATERPRO
5/8 PLATE
$16.88
OPEN -HOLD COUNCIL REPORT Tue Feb 22 1994 10:31 :05
-------------------------------------------------
WESTERN WATER MANAGEMENT WESTO MUNICIPAL
ZEE MEDICAL SERV SUPPLIES
•
•
Page S
--------------- - --
$6,805.35
$17.16
$14,453.36
$177,302.96
•
E
OPEN -HOLD COUNCIL REPORT Tue Feb 22 1994 10:29:04
AIRPORT RENOVAT.
MCLEOD COOP POWER CREDIT ON ELEC
GENERAL FUND
DEPT NATURAL RESOURCES
MCLEOD COOP POWER
MN DEPT OF REVENUE
MOTOR VEHICLE
MSPS
LIQUOR STORE
BERNICKS PEPSI COLA
CDI OFFICE PRODUCTS LTD
CHUCK'S REF
COAST TO COAST
ED PHILLIPS & SONS CO.
GRIGGS COOPER & CO
HENRYS FOODS INC
HERNEL WHOLESALE
HUTCH COMM HOSPITAL
JOHNSON BROTHERS LIQUOR CO.
K D U Z
LENNEMAN BEVERAGE DIST. INC
LOCHER BROS INC
PLUMBING & HTG DOCTOR
QUALITY WINE & SPIRITS CO.
SPRENGLER TRUCKING
TRIPLE G DISTRIBUTING INC
VIKING COCA COLA
WATER /SEWER FUND
MN DEPT OF REVENUE
MOTOR VEHICLE
DNR REG FEES
ELECTRICITY
JAN SALES TAX
LICENSE RENFWA.L
REG- L.HUHN
BERNICK,S JAN SOFT ORIN
INK REFILL
REPAIR LEAK COM /LAB +MA
JAN MISC PUR
LI19940128
LI19940214
HENRY'S JAN PUR
HERMEL JAN PUR
NEILS MED PHYSICAL
LI15940201
KDUZ 1 YR ADV AM /FM
LENNEMAN MISC PUR
MISC PUR FOR JAN
PLUMBING JAN REPAIR
LI19940131
FREIGHT FOR JAN
COLA/ REP CK 411194 $2
VIKING JAN MISC FUR
JAN SALES TAX
LICENSE RENEWAL
Page I
- $18:69
- $18.69
$505.00
$1,411.96
$1,011.14
$470.00
$180.00
$3,578.10
$84.07
$198.15
$31S.77
$2.96
$13,772.9S
$28,378.79
$1,307.42
$463.30
$164.00
$25,702.40
$3,740.70
$"3. so
$10.80
$2SS.S4
$3,7S9.28
$1,170.65
$229.65
$177.50
$84.207.34
$2,864.00
$100.00
$2,964.00
$90.730.75
i
•
0
•
HANDWRITTEN CHECKS TUES FEE 22, 1994
------------------------------------------------------------ - - - - --
LIQUOR FUND
Locher Bros
Friendly Bev
City of Hutch
City of Hutch
City of Hutch
Lenneman Bev
Triple G
Shopko
Triple G
City of Hutch
Griggs Cooper
Carlson Refrig
Quality Wine
Ed Phillips
Johnson Brothers
PAYROLL FUND
MN Dept of Revenue
GENERAL FUND
MN Municipal Board
beer
7,491.70
beer
408.60
lottery
sales
785.00
lottery
sales
115.00
lottery
sales
379.00
beer
5,004.60
beer
13,514.25
film
70.28
beer
12,341.60
payroll
1 -21
5,453.27
wine &
liquor
7,257.78
repair
100.58
wine &
liquor
3,375.60
wine &
liquor
987.15
wine &
liquor
5,401.37
TOTAL $62,685.78
employee contribution 2 -12 4,997.96
annexation fee 261.50
.GARY D. MCDOWELL
STEVEN A. ANDERSON
O.BARHY ANDERSON'
STEVEN S. HOGE
LAURA E. PRETLAND
DAVID A. HRUEGGEMANN
PAUL D. DOVE"
JOSEPH M. PAIEMENT
JAMES UTLEY
RICHARD O. WORE
CATHRYN D. REHER
GINA M. BRANDT
•
is
February 22, 1994
AENOLD & MCDOWELL
ATTORNEYS AT LAw
101 PARK PLACE
HUTcHi NSON, MINNESOTA 55350-2563
(612) 587 -7575
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
FAX (612) 587 -4096
RESIDENT ATTORNEY
G. BARRY ANDERSON
Re: Cable Communication Issues
Our File No. 3244 -92054
Dear Gary:
A'"" Q --e
F�31�
y.
OF COUNSEL
WIT I.IAM W. CAMERON
RAYMOND C. TALLIER
5601 CEDAR LAKE HOAD
MINNEAPOLIS. MINNESOTA 55416
(612) 545-9000
MN TOLL FREE 600-343-4545
PAX(G12)545-1793
501 SOUTH FOURTH STREET
PRINCETON. MINNESOTA 55371
(612)369 -2214
FAX (612) 369-5506
FOR YOUR INFORMATION
I had a chance to meet with the Mayor and other interested parties
on the issue of whether or not the City should separate the two
organizations formally or informally charged with responsibility
for cable franchise renewal negotiations.
As I am sure you know, at present, the City has an informal cable
television advisory board that is not recognized by ordinance and
membership in which is generally coterminous with membership on the
Board of Directors of Hutchinson Community Video Network, Inc., a
non profit organization under 501(c) (3) of the Internal Revenue
Code. The latter organization is charged with the responsibility
of managing and promoting public access.
The community of identity between these two organizations is
largely an accident of history rather than any kind of conscious
plan and, in fact, ten years ago when public access in this
community was revitalized by the hiring of the present coordinator,
Sue Potter, neither group was active in any significant way.
Obviously, both public access and cable television are fertile
fields for new developments in the recent past. We have every
reason to expect this trend to continue.
The Mayor was of the opinion that the Council should discuss the
issue of whether to separate the two entities and create by
ordinance a formal cable television committee or commission.
'CERTIFIED AS A CIVIL TRLAL SPECIALIST BY THE MINNESOTA STATE BA8 ASSOCIATION
"CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
Mr. Gary D. Plotz
February 22, 1994
Page 2
I have not drafted such an ordinance because I have not yet been
directed by the Council to do so, but it does seem to me to be a
subject of substantial merit and worth considering.
It should be noted that I have not polled the Board members to
determine if they agree to disagree with the proposed change.
The above is for your information. Please contact me with
questions.
CC Cable TV Advisory Board
HCVN Board
•
•
February 21, 1994
ABNOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350-2563
(612) 587 -7575
FAX (612) 587 -4096
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
RESIDENT ATTORNEY
G. BARRY ANDERSON
R FEB I%l
Re: Hutchinson Airport Condemnation Project
Our File No. 3244 -93069
Dear Gary:
OF COUNSEL
WILLIAM W.CAMERON
RAYMOND C. T I LIER
5861 CEDAR TARE ROAD
MINNEAPOLIS, MINNESOTA 55416
(612) 545 -9000
MN TOLL FREE 800-343-4545
FAX (612) 545-1793
501 SOUTH FOURTH STREET
- RINCETON. MINNESOTA 55371
(612) 389-2214
FAX (612) 369 -5506
[OR YOUR INFORMATION
• Enclosed please find a statement from Robinson Appraisal Company
for $3,000 for the preparation of an appraisal of the fair grounds
property. This invoice is within the range quoted by Mr. Robinson
and I have reviewed his final product and have found it to be
acceptable and accordingly, his invoice can be paid at your
convenience.
I am also enclosing for your information a copy of the summary page
prepared for the Minnesota Department of Transportation which
reflects the valuation numbers that Mr. Robinson arrived at for the
fair grounds property. I would suggest that this correspondence
along with that valuation page be included in the next City Council
packet for the Council's information.
The valuation that Mr. Robinson arrived at is consistent with the
re- evaluation that Dave Lorence did on this property. Lorence
indicated that, based on more recent sales, he could support a
valuation on the property in the mid $60,000 range.
I realize the Fair Board would very much like to see a higher
figure and an argument could be made that this is to the advantage
of the City in that the City does receive substantial reimbursement
from the State of Minnesota for this project. However, I see no
prospect that such an evaluation can be arrived at and the only way
such a figure could be achieved would be if a formal condemnation
hearing was held and that figure was the one arrived at by the
Commissioners.
'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MIN�SESOTA STATE BAR ASSOCIATION
— CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
DAVID B.AHNOLD
GARY D. MCDOWELL
A. ANDERSON
•STEVEN
O. BARRY ANDERSON'
STEVEN S. RODE
LAURA K.FRETLAND
DAVID A. BRUEOOEMANN
PAUL D. DOVE"
JOSEPH M. PAIEMENT
JAMES UTLEY
RICHARD 0. McGEE
CATHRYN D. REBER
GINA M. BRANDT
February 21, 1994
ABNOLD & MCDOWELL
ATTORNEYS AT LAW
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350-2563
(612) 587 -7575
FAX (612) 587 -4096
Mr. Gary D. Plotz
City Administrator
Hutchinson City Center
111 Hassan Street S.E.
Hutchinson, Mn. 55350
RESIDENT ATTORNEY
G. BARRY ANDERSON
R FEB I%l
Re: Hutchinson Airport Condemnation Project
Our File No. 3244 -93069
Dear Gary:
OF COUNSEL
WILLIAM W.CAMERON
RAYMOND C. T I LIER
5861 CEDAR TARE ROAD
MINNEAPOLIS, MINNESOTA 55416
(612) 545 -9000
MN TOLL FREE 800-343-4545
FAX (612) 545-1793
501 SOUTH FOURTH STREET
- RINCETON. MINNESOTA 55371
(612) 389-2214
FAX (612) 369 -5506
[OR YOUR INFORMATION
• Enclosed please find a statement from Robinson Appraisal Company
for $3,000 for the preparation of an appraisal of the fair grounds
property. This invoice is within the range quoted by Mr. Robinson
and I have reviewed his final product and have found it to be
acceptable and accordingly, his invoice can be paid at your
convenience.
I am also enclosing for your information a copy of the summary page
prepared for the Minnesota Department of Transportation which
reflects the valuation numbers that Mr. Robinson arrived at for the
fair grounds property. I would suggest that this correspondence
along with that valuation page be included in the next City Council
packet for the Council's information.
The valuation that Mr. Robinson arrived at is consistent with the
re- evaluation that Dave Lorence did on this property. Lorence
indicated that, based on more recent sales, he could support a
valuation on the property in the mid $60,000 range.
I realize the Fair Board would very much like to see a higher
figure and an argument could be made that this is to the advantage
of the City in that the City does receive substantial reimbursement
from the State of Minnesota for this project. However, I see no
prospect that such an evaluation can be arrived at and the only way
such a figure could be achieved would be if a formal condemnation
hearing was held and that figure was the one arrived at by the
Commissioners.
'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MIN�SESOTA STATE BAR ASSOCIATION
— CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
Mr. Gary D. Plotz
February 21, 1994
Page 2
I have requested that the State authorize the additional funds for
negotiation purposes with the Fair Board. No council action is
required at the present time.
Should you have any questions or comments in connection with any of
the foregoing, you certainly should feel free to contact me.
Thank you. Best regards.
Very truly yo4s, n
9 ABdrry Anderson
:lm
Enclosures
•
0
4
,TAT-- OF ::I. :::ESOT:1 DEPAP.T1:F.t1T OF
URBi.:: P %OPERTY TP.A\SPORTATIO:f
PARTIAL TAK1,1;
VAUJAI'IOS S'.1':•!i$nf:•: MID C7:CLUSIU'i5
S.P. itc rign impart Ho..F3lrgroundsum:inry of Appraisnl
EScpansion
County McLeed ESTIMATE OF VALUE BEFORE TAK1K;
McLeod Co. Agricultural Ac
Owner Land Value 32,17' 1o�s1�l,nnn S gF.Stn oclarlon • sf/
Property Address Lots 1 &.2,
Block 2, Fair Grounds Addition Improvements None S -0-
Appraisal Date January 21, 1994 Landscaping None -0-
19 Rights: and interests appraised
Fee simple X
IN Easement
Tenant's interest
IN Other
Zon.in.0 I /C, Industrial /Commercial
M•Present. Use Vacant
l ±_l
Highest and Best Use
Before Industrial /Commercial
After Industrial Commercia
Lot size See Sketch x
Land Area 32.17 Acres
Improvements
TOTAL
F.STI? -:ATE OF VALUE AFTER TAKING,
Ac.
land Value 13.22 xfc/ $2,700 535,700
sf/
R.:mp ining
Improver..ents None $ -0-
Landscaping None -0-
TOTAL S35700
TOTAL DFI•IAGE $ 56,850
ALLOCATION OF ACQUISITION
Type of Ruilding None Ac.
Living Units —None. Land Taken 18:95 AV ,$3,000 5 s6 sn _
Appraised
Inprovenents
Taken None S -0-
Landscaping None -0-
Serverancc 13.22 Ac. @ $300 Ac: 3,966__
TOTAL DAIIAGE S6n alfi ----
.,
Datc
January,
1 994
Inprovenents
Taken None S -0-
Landscaping None -0-
Serverancc 13.22 Ac. @ $300 Ac: 3,966__
TOTAL DAIIAGE S6n alfi ----
Robinson Appraisal Co. Inc.
115 South Broad
Mankato, MN 58001
F
City of Hutchinson
ATTENTION: G. Barry Anderson, City Attorney
101 Park Place
Hutchinson MN 55350 -2563
L J
Terms: After 30 days, 1 %
�K
INVOICE*
Date: February 15, 1999
File No.: 931111
File Under: 1D-0
Services Rendered:
Charges
Total Due
Narrative market value appraisal ( "Before" and "After ") of
McLeod County Agricultural Association land, Hutchinson,
...$3,000.00
$3,000.00
Includes 1 original, 1 copy.
•
riease mCNOe one copy of
the invoice with your check.
Thank You!
Pay last amount
in this column.
•
TO: Mayor and Council
FROM: Brad Emans, Fire Chief
HUTCHINSON
FIRE DEPARTMENT
205 Third Avenue South East
H UTCH I NSON, M I N N ESOTA 55350
MONTHLY CITY COUNCIL UPDATE
January, 1994
The Fire Department responded to 25 calls in January of which 8
were medical related, 4 rescue calls including 1'snowmobile death,
1 missing person and 1, people stuck in an elevator. We responded
to 1 HazMat incident and 4 residential calls. Only one of the
residential calls was serious enough to put the people out of their
home, unfortunately the family of six had no insurance.
• We had our rural pumper involved in an accident on the way to a
residential fire January 14, there were no injuries and damage to
the fire truck was under $500.00. I believe the car involved was
a total loss.
Mr. Casey Stotts has agreed to take the Fire Prevention Coordinator
Position for us, the position pays $500.00 per year and will be
funded by the sale of smoke detectors.
0
