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cp03-22-1994 ca Ah SUNDAY MONDAY TUESDAY -20- -21- -22- SPRING BEGINS 8:15 A.M. - Building/ Engineer' F Team Meeting at City Center HurCHINSON CITY CALENDAR Week of 7:30 P.M. - City Council March 20 to March 26 Meeting at City Center 1994 Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -23- -24- -25- -26- 10:00 A.M. - Directors Meetin CONFERENCE /VACATION at City Center STEVE MADSON - March 21 -24 JOHN RODEBERG - March 20 -25' MARK SCHNOBRICH - March 22 -24 KEN MERRILL - March 25 -April 4 0 L AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 22, 1994 1. CALL TO ORDER - 7:30 P.M. 2. INVOCATION - Rev. Dan Cloeter, Our Savior's Lutheran Church 3. CONSIDERATION OF MINUTES REGULAR MEETING OF MARCH 8, 1994 Action - Approve as distributed - Approve as amended 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - FEBRUARY 1994 2. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY MINUTES OF FEBRUARY 28, 1994 3. HUTCHINSON HOUSING, INC. MINUTES OF FEBRUARY 15, 1994 4. PLANNING COMMISSION MINUTES OF FEBRUARY 15, 1994 (b) RESOLUTIONS AND ORDINANCES (1) ORDINANCE NO. 94 -106 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, ESTABLISHING A TELECOMMUNICATIONS COMMISSION BY ADOPTING A PROVISION ENTITLED "TELECOMMUNICATIONS COMMISSION" AND BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPTION) (2) RESOLUTION NO. 10168 - RESOLUTION FOR PURCHASE (c) REPORT OF CITY INVESTMENTS (d) DELINQUENT WATER AND SEWER ACCOUNTS (e) RENEWAL OF 1994 ON -SALE INTOXICATING LIQUOR LICENSES • GOLD COIN INC. > VICTORIAN INN • UNDERGROUND BAR & GRILL > J'S PIZZA & SPORTS BAR • LAMPLIGHTER LOUNGE II > FLYERS /HI TOPS BAR /GRILL 0 > SET -UP LICENSE: LITTLE CROW BOWLING LANES INC. CITY COUNCIL AGENDA - MARCH 22, 1994 (f) RATIFICATION OF APPOINTMENTS 9 (1) TELECOMMUNICATIONS COMMISSION MARK GUGGEMOS MIKE FLAATA PAUL ACKLAND DENNIS SCHROEDER DOUG HEDIN SUE POTTER, REP. HCVN DON HANSON BARRY ANDERSON, EX- OFFICIO SHARI COLVIN (g) CONDITIONAL USE PERMIT REQUESTED BY TOM LUDOWESE, ACME CARWASH, FOR CONSTRUCTION OF ADDITIONAL SELF -SERVE BAYS LOCATED AT 690 SOUTH GRADE ROAD WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10169) (h) VACATION OF UTILITY EASEMENT ON LOT IN WAGNER DEVELOPMENT CORPORATION PLAT SUBMITTED BY KEVIN COMPTON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (FIRST READING OF ORDINANCE AND SECOND READING APRIL 12, 1994) (i) CONDITIONAL USE PERMIT TO MOVE 1976 MOBILE HOME ONTO LOT IN COUNTRY CLUB TERRACE REQUESTED BY LARRY GILMER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION . (ADOPT RESOLUTION NO. 10170) (j) PRELIMINARY AND FINAL PLAT OF FAIRWAY ESTATES SUBMITTED BY SAM MONTGOMERY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION 10171) (k) CONDITIONAL USE PERMIT TO MOVE GARAGE REQUESTED BY ROGER DEMEYER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10172) (1) VARIANCE TO REDUCE LOT DIMENSION FROM ONE ACRE TO .95 ACRE REQUESTED BY BARRY BARTON FOR CONSTRUCTION OF COIN LAUNDRY AND CARWASH (HWY 7 WEST) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10173) (m) CONDITIONAL USE PERMIT REQUESTED BY BARRY BARTON TO CONSTRUCT A CARWASH AND COIN LAUNDRY IN C -4 DISTRICT LOCATED ON HWY 7 WEST WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (ADOPT RESOLUTION NO. 10174) (n) SEQUENCE OF CONSTRUCTION IN MORNINGSIDE ESTATES DEVELOPMENT REQUESTED BY DEAN LIMOGES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 2 0 0 CITY COUNCIL AGENDA - MARCH 22, 1994 (o) REVIEW TIMING OF NORTHWEST ANNEXATION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Action - Motion to approve consent agenda items 5. PUBLIC HEARING - 8:00 °P.M. (a) PROJECT NO. 94 -19 (MCDONALD DRIVE /WEST OF JACKSON ST.) Action - Motion to close hearing - Motion to reject - Motion to approve and order preparation of plans and specifications - Motion to waive reading and adopt Resolution No. 10177 (b) PROJECT NO. 94 -27 (HURON STREET SANITARY SEWER /SECOND AVENUE SE TO SOUTH) Action - Motion to close hearing - Motion to reject - Motion to approve and order preparation of plans and specifications - Motion to waive reading and adopt Resolution No. 10178 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF OUT -OF -STATE TRAVEL BY DIRECTOR RANDY DEVRIES TO ATTEND W.E.F. CONFERENCE IN ST. CHARLES, ILLINOIS Action - Motion to reject - Motion to approve (b) CONSIDERATION OF REQUEST TO CLOSE FIRST AVENUE NW DURING DESIGNATED HOURS FOR A.B.A.T.E. FUNDRAISER Action - Motion to reject - Motion to approve 7. RESOLUTIONS AND ORDINANCES SEE CONSENT AGENDA B. UNFINISHED BUSINESS None 9 CITY COUNCIL AGENDA - MARCH 22, 1994 9. NEW BUSINESS (a) CONSIDERATION OF RECEIVING REPORT AND CALLING FOR HEARING ON IMPROVEMENT PROJECT NO. 94 -07, LETTING NO. 7 (SOUTH GRADE ROAD /TH 15 TO DALE STREET /FEDERAL AID) Action - Motion to reject - Motion to approve report and set hearing - Motion to waive reading and adopt Resolutions No. 10175 & No. 10176 (b) CONSIDERATION OF NEED FOR ENVIRONMENTAL ASSESSMENT WORKSHEET (EAW) FOR HUTCHINSON IRON & METAL PROPERTY Action - Motion to reject - Motion to approve (c) CONSIDERATION OF APPLICATION FOR RETAIL "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE TO HUTCHINSON JAYCEES FOR FIREMAN'S BALL Action - Motion to reject - Motion to approve and issue license (d) CONSIDERATION OF REQUEST FROM MAINSTREET TO USE LIBRARY SQUARE PARK FOR "PICNIC IN THE PARK" ON JULY 12, 1994 Action - Motion to reject - Motion to approve (e) CONSIDERATION OF REQUESTS FROM HUTCHINSON CHAMBER OF COMMERCE AND MAINSTREET TO HOLD STREET DANCE ON JULY 13, 1994 Action - Motion to reject - Motion to approve (f) CONSIDERATION OF REQUEST TO PURCHASE ITEMS FOR CITY CENTER OPEN HOUSE Action - Motion to reject - Motion to approve (g) CONSIDERATION OF GRANT APPLICATION TO DNR FOR COMPLETION OF LUCE LINE TRAIL FROM GARDEN ROAD TO ARCH STREET Action - Motion to reject - Motion to approve (h) CONSIDERATION OF INSTALLATION OF OUTDOOR WARNING SIRENS Action - Motion to reject - Motion to approve 4 0 0 CITY COUNCIL AGENDA - MARCH 22, 1994 (i) CONSIDERATION OF PURCHASE AND UTILIZATION OF CELLULAR TELEPHONES BY DIRECTORS Action - Motion to reject - Motion to approve (j) CONSIDERATION OF REQUEST TO PURCHASE REPLACEMENT AIR COMPRESSOR FOR FIRE DEPARTMENT Action - Motion to reject - Motion to approve (k) CONSIDERATION OF ORGANIZATIONAL INVESTMENT POLICY FOR HUTCHINSON COMMUNITY HOSPITAL AND BURNS MANOR NURSING HOME Action - Motion to reject - Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS 12. • (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 5 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 8, 1994 1. The meeting was called to order at 7:30 P.M. by Mayor Torgerson. Present were: Mayor Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson, and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson. 2. The invocation was given by the Reverend Dan Cloeter. 3. MINUTES The minutes of the regular meeting of February 8, 1994 and February 22, 1994 were approved as distributed. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - FEBRUARY 1994 2. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY MINUTES OF FEBRUARY 15, 1994 3. LIBRARY BOARD MINUTES OF FEBRUARY 17, 1994 (b) RESOLUTIONS AND ORDINANCES (1) ORDINANCE NO. 94 -104 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, ADOPTING SECTION 6.41 TO THE CITY CODE ENTITLED "TATTOOING" AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 IN SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPTION) (2) ORDINANCE NO. 94 -105 - AMENDMENT TO ZONING ORDINANCE NO. 464, SECTIONS 8.12, 8.14 AND 8.15 REGARDING TATTOO ESTABLISHMENTS, MASSAGE ESTABLISHMENTS AND ADULT ENTERTAINMENT ESTABLISHMENTS (SECOND READING AND ADOPTION) (3) RESOLUTION NO. 10163 - RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT, PROJECT NO. 94 -19 (MCDONALD DRIVE /EAST OF HARVEST STREET TO MOBILE HOME PARK) . (4) RESOLUTION NO. 10164 - RESOLUTION RECEIVING REPORT AND CALLING FOR HEARING ON IMPROVEMENT, PROJECT NO. 94 -19 CITY COUNCIL MINUTES - MARCH 8, 1994 (5) RESOLUTION NO. 10165 - RESOLUTION ORDERING • PREPARATION OF REPORT ON IMPROVEMENT, PROJECT NO. 94 -27 (HURON STREET SANITARY SEWER /SECOND AVE. SE TO SOUTH) (6) RESOLUTION NO. 10166 - RESOLUTION RECEIVING REPORT AND CALLING FOR HEARING ON IMPROVEMENT, PROJECT NO. 94 -27 (c) APPOINTMENTS (1) SENIOR ADVISORY BOARD - JOHN AUL & TERESA HATTEN (2) PLANNING COMMISSION - GLENN MATEJKA (3) LIBRARY BOARD - JOYCE BEYTIEN (4) PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD - MIKE CANNON (5) TREE BOARD - RAY WURSCHER (d) AGREEMENT FOR STATE AID FOR AIRPORT MAINTENANCE AND OPERATION (ADOPT RESOLUTION NO. 10167) The motion to approve the consent agenda items was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) PROJECT NO. 94 -04, LETTING NO. 4 (SOUTH GRADE ROAD /OTTER LAKE CROSSING) Mayor Torgerson called the hearing to order at 8:00 P.M. and read the notice of hearing for Letting No. 4, Project No. 94 -04. Engineer Rodeberg reviewed the location and costs of the proposed project. Bill Arndt, 1660 South Grade Road, inquired if the improvement was being divided. He also referred to the bike path and asked if the lake would be drained down for the path. The motion to close the hearing at 8:10 P.M. was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. 2 0 • CITY COUNCIL MINUTES - MARCH 8, 1994 (b) PROJECT NO. 94 -06, LETTING NO. 6 (OSGOOD /HAYDEN ADDITIONS AND ADJACENT AREAS) Mayor Torgerson read the notice of hearing for Letting No. 6, Project No. 94 -06. Engineer Rodeberg reviewed the project and explained the proposed improvements. Ray Wolter, 312 Lake Street, asked if it would be possible to have the same contractor put in the service lines for the property owner. He also mentioned a sewer problem that required a roto router to clean out the line to the street. Mr. Wolter was in favor of the project. Gordon Schierman, 365 Lake Street, stated he objected to the project three years ago because of the costs. He was in favor of proceeding with the project. Myron Johnson, 907 Lewis Avenue, questioned what would be done on Lewis Avenue but was not opposed to the project. Garfield Krasean, 205 Lake Street, asked if anything is would be done to the storm sewer on Second and Lake since it flooded every summer. He was not opposed to the project. Doug Lund, 360 Lake Street, questioned assessments on the project since the curb and gutter goes around his corner lot on two sides. He was not opposed to the project. The motion to close the hearing at 8:38 P.M. was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. Following discussion, the motion to approve Project No. 94 -04, to order preparation of plans and specifications, and to waive reading and adopt Resolution No. 10161 was made by Council Member Craig, seconded by Council Member Mlinar and unanimously carried. The motion to approve Project No. 94 -06, to order preparation of plans and specifications, and to waive reading and adopt Resolution No. 10162 was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. 3 CITY COUNCIL MINUTES - MARCH 8, 1994 0 WA D 0 COMMUNICATIONS. REQUESTS AND PETITIONS (a) PRESENTATION OF 1993 CRIME REPORT BY CITY ATTORNEY AND ASSISTANT CITY ATTORNEY Assistant Attorney Gina Brandt commented on the 1.993 Crime Report. RESOLUTIONS AND ORDINANCES SEE CONSENT AGENDA UNFINISHED BUSINESS None NEW BUSINESS (a) CONSIDERATION OF CITY CENTER STORAGE SHELVES The motion to approve the storage shelves was made by Council Member Mlinar, seconded by Council Member Craig and unanimously carried. (b) CONSIDERATION OF RECEPTION DESK MODIFICATIONS AT CITY CENTER The motion to approve the desk modifications was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. (c) CONSIDERATION OF APPLICATION FOR TRANSIENT MERCHANT LICENSE FROM CLOTHING CONCEPTS, INC. Following a report from Sgt. Ron Kirchoff, the motion to approve and issue the license was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (d) CONSIDERATION OF APPLICATION FOR SOLICITORS LICENSE FROM PREMIER PORTRAITS INTERNATIONAL INC. The motion to approve and issue the license was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. • 4 • • 0 9 CITY COUNCIL MINUTES - MARCH 8, 1994 (e) CONSIDERATION OF REQUEST FROM AIRPORT COMMISSION TO APPROVE USE OF CONTINGENCY FUNDS FOR CONSULTING SERVICES WITH TKDA RELATED TO PHASE II AIRPORT EXPANSION PRELIMINARY APPLICATION Following discussion, the motion to approve the use of funding from the contingency fund and to enter into an agreement with TKDA was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried. (f) CONSIDERATION OF CONSULTING AGREEMENT WITH RUST ENVIRONMENT AND INFRASTRUCTURE REGARDING COMPREHENSIVE SANITARY SEWER PLAN Following discussion, the motion to approve and enter into a consulting agreement with RUST E &I was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. (g) CONSIDERATION OF CONSULTING AGREEMENT WITH RUST ENVIRONMENT AND INFRASTRUCTURE REGARDING WATER SUPPLY CONSULTING SERVICES Following discussion, the motion to approve and enter into an agreement with RUST E &I was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. (h) DISCUSSION OF DATE FOR OPEN HOUSE AT CITY CENTER Following discussion, the motion to direct City staff to select an appropriate date for an open house within the next 30 days, with input from the City Council, was made by Council Member Craig, seconded by Council Member Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM TOM EAKINS CONCERNING SKYDIVING BUSINESS AT HUTCHINSON MUNICIPAL AIRPORT Tom Eakins discussed the final details required to get his skydiving business operational in Hutchinson. It was noted that because of the limited liability insurance coverage available for this type of business, most airports offering skydiving lessons have an agreement with the business operator and signed waivers from the students. CITY COUNCIL MINUTES - MARCH 8, 1994 Following discussion, the motion to direct the City Attorney to prepare for the next Council meeting a draft of an agreement and waiver forms for the skydiving business was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried. (b) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson introduced the first reading of Ordinance No. 94 -106 to establish a Cable Television Commission. Following discussion, the motion to waive first reading of Ordinance No. 94 -106 and to set second reading for March 22, 1994, was made by Council Member Mlinar, seconded by Council Member Craig and unanimously carried. It was noted the name of "Telecommunications Commission" had been recommended for the newly established cable commission. (c) COMMUNICATIONS FROM COUNCIL MEMBER WILLIAM CRAIG Council Member Craig commented on the right -of -way easements for the gas line and the good cooperation between the city, utilities, and businesses. (d) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Council Member Mlinar alluded to correspondence regarding the salvage yard relocation. (e) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON Council Member Erickson commented on the engineering recommendations regarding street policies and future assessments. He requested suggestions for 1995. (f) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported on the comr be held in Glencoe on March 14. RUST present the co- composting project, and update on various methods and types of Mr. Plotz mentioned the need for prioritize the 1994 City objectives. posting meeting to Engineering will there will be an co- composting. the Council to 6 0 0 - CITY COUNCIL MINUTES - MARCH B, 1994 0 0 (g) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg referred to complaints from bus drivers concerning parking on Grove Street. (h) Mayor Torgerson raised a question on the Ordinances for the Airport Commission and the Tree Board. He mentioned he will be attending the Legislative Conference in St. Paul on March 24. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion to approve the claims and authorize payment from appropriate funds was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:20 P.M. 7 FEBRUARY 1994 CITY OF HUTCHINSON FINANCIAL REPORT - 1994 FEBRUARY ENTERPRISE FUNDS REVENUE REPORT - LIQUOR FUND ADOPTED L�N�E REMAINING PERCFT�iG MONTH DATE ACOTUAL LIQUOR SALES 42,157.43 86,624.50 555,000.00 468,375.50 15.6% 12.9% WINE SALES 10,959.25 21,228.80 164,000.00 142,771.20 BEER SALES 55,109.74 109,120.27 900,000.00 790,879.73 12.1% BEER DEPOSIT (16.80) 4.76 (4.76) 0.0% MISC. SALES 2,996.46 6,787.04 60,000.00 53,212.96 11.3% LOTTERY SALES 472.00 988.58 4,000.00 3,011.42 24.7% INTEREST 259.63 563.94 2,000.00 1,436.06 28.2% REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.0% CASH DISCOUNTS 264.45 (148.48) (1,500.00) (1,351.52) 9.9% TOTAL 112,202.16 225,169.41 1,683,500.00 1,458,330.59 13.4% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 8,370.02 17,778.54 123,758.00 105,979.46 14.4% REPAIR & MAINTENANCE 200.00 597.20 4,250.00 3,652.80 14.1% CONSULTING 0.00 0.00 2,000.00 2,000.00 0.0% OTHER SERVICE & CHARGES 3,211.00 9,044.91 51,750.00 42,705.09 17.5% DEPRECIATION 0.00 0.00 19,200.00 19,200.00 0.0% DEBT SERVICE 0.00 0.00 35,370.00 35,370.00 0.0% TRANSFERS 0.00 0.00 120,000.00 120,000.00 0.0% WT OF SALES 91,475.51 216,410.99 1,272,654.00 1,056,243.01 17.0% 1RlSCELLANEOUS 51.00 1,161.37 6,100.00 4,938.63 19.0% CAPITAL OUTLAY 0.00 339.76 15,000.00 14,660.24 0.0% TOTAL 103,307.53 245,332.77 1,650,082.00 1,404,749.23 14.9% REVENUE REPORT - WATER SEWER /FUND RECYCLE BAGS 0.00 0.00 0.0% WATER SALES 42,393.49 80,895.68 540,000.00 459,104.32 15.0% WATER TREATMENT SURCHARGE 1,644.91 2,861.36 0.00 WATER METER 540.00 16,000.00 15,460.00 3.4% REFUSE SERVICES 41,863.53 65,905.15 438,000.00 372,094.85 15.0% REFUSE SURCHARGE 1,284.50 4,047.87 51,300.00 47,252.13 7.9% REFUSE STICKER SALES 30.00 COMPOST CREDIT (771.00) (1,094.30) SEWER SERVICES 134,639.10 253,672.23 1,800,000.00 1,546,327.77 14.1% PENALTY CHARGES 1,580.00 3,211.39 15,000.00 11,788.61 21.4% INTEREST EARNED 0.00 120,000.00 120,000.00 0.0% S C O R E 2,000.00 2,000.00 116,000.00 114,000.00 1.7% REFUNDS & REIMBURSEMENTS 0.00 3,000.00 3,000.00 0.0% PROCEEDS FROM BOND SALE 0.00 0.00 ERR OTHER 0.00 2,000.00 2,000.00 0.0% TOTAL 224,634.53 412,069.38 3,101,300.00 2,689,230.62 13.3% SPENSE REPORT - WATER SEWER /FUND REFUSE 35,671.50 58,158.29 376,640.00 318,481.71 15.4% WATER 24,372.33 49,695.51 960,715.00 911,019.49 5.2% SEWER 128,434.53 190,961.71 3,142,249.00 2,951,287.29 6.1% TOTAL 188,478.36 298,815.51 4,479,604.00 4,180,788.49 6.7% FEBRUARY 1994 CITY OF HUTCHINSON FINANCIAL STATEMENTS 6,516.65 FEBRUARY 1994 39,643.35 14.1% 1994 15,590.14 32,516.49 190,364.00 *VENUE REPORT - GENERAL CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE 5,925.00 MONTH -FEB. DATE ACTUAL BUDGET REMAINING USED TAXES 2,653.85 2,653.85 1,294,497.00 1,291,843.15 0.2% LICENSES 0.00 0.00 0.00 0.00 ERR PERMITS AND FEES 3,583.00 9,179.63 184,650.00 175,470.37 5.0% INTERGOVERNMENT REVENUE 24,257.90 51,277.90 2,239,548.00 2,188,270.10 2.3% CHARGES FOR SERVICES 31,317.81 75,182.92 875,091.00 799,908.08 8.6% FINES & FORFEITS 5,044.84 5,044.84 56,250.00 51,205.16 9.0% MISCELLANEOUS REVENUES 1,450.87 4,803.04 614,000.00 609,196.96 0.8% CONTRIBUTIONS FROM OTHER FUNDS 0.00 0.00 0.00 0.00 ERR REVENUE FOR OTHER AGENCIES 0.0% 0.00 0.00 0.00 ERR TOTAL 68,308.27 148,142.18 5,264,036.00 5,115,893.82 2.8% EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 2,708.64 6,516.65 46,160.00 39,643.35 14.1% CITY ADMINISTRATOR 15,590.14 32,516.49 190,364.00 157,847.51 17.1% ELECTIONS 0.00 1,300.00 7,225.00 5,925.00 18.0% FINANCE 34,633.04 50,677.40 276,900.00 226,222.60 18.3% MOTOR VEHICE 6,658.44 13,484.24 81,576.00 68,091.76 16.5% ASSESSING 0.00 0.00 24,300.00 24,300.00 0.0% GAL 4,534.61 8,720.66 55,720.00 46,999.34 15.7% ANNING 770.04 1,059.96 8,150.00 7,090.04 13.0% POLICE DEPARTMENT 144,901.79 234,043.36 1,287,174.00 1,053,130.64 18.2% SCHOOL LIAISON OFFICER 2,905.33 5,810.65 38,613.00 32,802.35 15.0% EMERGENCY MANAGEMENT 0.00 0.00 1,850.00 1,850.00 0.0% SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.0% FIRE DEPARTMENT 2,676.09 10,765.65 159,273.00 148,507.35 6.8% FIRE MARSHAL 1,861.11 4,076.03 21,163.00 17,086.97 19.3% BUILDING INSPECTION 8,641.16 18,312.36 106,669.00 88,356.64 17.2% ENGINEERING 27,677.19 58,386.08 400,605.00 342,218.92 14.6% STREETS & ALLEYS 31,374.76 58,153.18 448,047.00 389,893.82 13.0% STREET MAINTENANCE A/C 5,862.89 11,690.74 90,200.00 78,509.26 13.0% CITY HALL 12,005.46 45,749.31 67,837.00 22,087.69 67.4% PARK /REC ADMIN. 9,591.05 22,731.35 129,730.00 106,998.65 17.5% RECREATION 11,138.43 19,857.06 214,559.00 194,701.94 9.3% SENIOR CITIZENS CENTER 7,272.33 11,233.27 88,263.00 77,029.73 12.7% CIVIC ARENA 24,077.04 50,570.10 145,042.00 94,471.90 34.9% PARK DEPARTMENT 36,130.39 66,782.67 530,795.00 464,012.33 12.6% RECEEATION BUILDING & POOL 3,768.35 8,528.16 77,825.00 69,296.84 11.0% STREAMBANK PROGRAM 0.00 0.00 0.00 0.00 0.0% LIBRARY 936.51 20,845.51 91,528.00 70,682.49 22.8% CEMETERY 3,493.45 6,858.18 70,606.00 63,747.82 9.7% DEBT SERVICE 700.00 1,400.00 23,900.00 22,500.00 5.9% AIRPORT 2,049.26 12,537.55 56,615.00 44,077.45 22.1% TRANSIT 8,575.10 18,946.25 114,125.00 95,178.75 16.6% MMUNITY DEVELOPMENT 4,237.49 8,223.99 63,009.00 54,785.01 13.1% DP COORD. 0.00 371.70 0.00 (371.70) 0.0% UNALLOCATED 2,917.11 56,648.14 451,907.00 395,258.86 12.5% TOTAL 417,687.20 866,796.69 5,369,980.00 4,503,183.31 4.98 8,673.27 17,891.91 9,249.40 9,249.40 J HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL BOARD MEETING FEBRUARY 28, 1994 MINUTES I. CALL TO ORDER: 11:30 A.M. PARK TOWERS BOARD ROOM President John Paulsen called the meeting to order. Members present: Joel Kraft, Shirley Wass and Tammy Wendlandt. Members absent: Don Erickson II. CONSIDERATION OF MINUTES OF REGULAR BOARD MEETING, FEBRUARY 15, 1994: There being no additions or corrections, Tammy Wendlandt moved that the minutes be approved as submitted, Shirley Wass seconded and the motion carried unanimously. III. PARK TOWERS PROJECT DISBURSEMENTS: Disbursements were reviewed for dining room furniture and a smaller vacuum cleaner with attachments. The bids for dining room furniture were submitted as follows: . Hennens Furniture 6 tables /36 chairs $7,380.00 Factory Direct Furniture 7 tables /42 chairs $7,135.50 The cost for a vacuum cleaner with attachments from Hillyard Floor Care $ 399.38 Tammy Wendlandt moved that the disbursements be approved for Hillyard and Factory Direct Furniture; Joel Kraft seconded and the motion carried unanimously. IV: PUBLICLY OWNED NEIGHBORHOOD LAND TRUST PROGRAM: 1. The letter from Prince of Peace Retirement Living was reviewed and discussed along with a copy of the Peace Project Program. The letter expressed concerns about the HRA bonds for general occupancy housing competing with the sale of the Peace 501(cx3) bonds. Therefore, Prince of Peace has taken the stance that the following language must be included in the development agreement "BRA agrees to not formally request bonds of the Hutchinson City Council or sell bonds prior to two months following the availability of land for construction at the Prince of Peace Project". Shirley Wass moved to approve including this language in the development agreement as requested by Prince of Peace; Tammy Wendlandt seconded and the motion carried • unanimously. // -A, (;z) 0 The Prince of Peace Proforma was also discussed as follows: concern that the unit size and rents proposed by Prince of Peace have deviated from the Maxfield Study which served as the basis for funding from MHFA for the Land Trust Program Rents for a 2- BR unit are proposed at $960 -5995 in the proforma. The Board directed that a letter be sent to Prince of Peace requesting substantiating these rents with an updated market analysis. It was also suggested that the City's financial consultant review the proforma to address especially the debt service payment schedule and capitalization of interest. It was also requested that Barry Anderson determine the HRA's liability for this project. 2. Discussion took place regarding the timing to issue 90 day Tenant Vacate Notices. It was decided it would be premature to issue vacate notices until the offers have been accepted and in light of the proforma and market analysis issues still needing to be resolved with Prince of Peace. Joel Kraft moved that the 90 day tenant notices be tables until next meeting; Shirley Wass seconded and the motion carried unanimously. 3. A memo from Professional Redevelopment Resources was reviewed advising the Board that tenant relocation benefits are estimated at $33,000. If a tenant moves out before we close on the properties, the Landlord is entitled to lost rent for that time. Also tenants are entitled to relocation benefits immediately. 4. Purchase offers have been made to all property owners except the vacant lot as directed by the Board at the February 15, 1994 meeting. V. ADJOURNMENT: There being no further business, John Paulsen declared the meeting adjourned. . Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary/Treasurer 0 • HUTCHINSON HOUSING, INC. REGULAR BOARD MEETING FEBRUARY 15, 1994 MINUTES I. CALL OR ORDER: STAFF CONFERENCE ROOM CITY CENTER President Don Erickson called the meeting to order. Members present -Tammy Wendlandt, Shirley Wass, John Paulsen and Joel Kraft. Members absent - none. II. CONSIDERATION OF MINUTES OF January 18, 1994 There being no additions or corrections, John Paulsen moved that the financial report be approved as submitted. Shirley Wass seconded and the motion carried unanimously. III. FINANCIAL REPORT The financial report was reviewed. Tammy Wendlandt moved that the financial report be approved as submitted. Shirley Wass seconded and the motion carried unanimously. IV. OTHER BUSINESS • 1.None V. ADJOURNMENT There being no further business, Don Erickson declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tam-my Wendland, Secretary Treasurer E MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 15, 1994 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: April Brandt, Roger Gilmer, Dean Wood, Craig Lenz and Chairman Gruett. Absent: Bill Craig and E1Roy Dobratz. Also present: Building Official Jim Marka, Director of Engineering John Rodeberg, GIS Coordinator Larry Huhn and Asst. City Attorney Gina Brandt 2. MINUTES Mr. Lenz made a motion to approve the minutes dated January 18, 1994, seconded by Mr. Wood the motion carried unanimously. 3. PUBLIC HEARINGS a) CONTINUATION OF VARIANCE AND LOT SPLIT REQUEST BY JOHN MILLER ON SHADY RIDGE RD • Building Official Jim Marka explained Mr. Miller's request to defer the request until June due to the fact he cannot locate the sewer pipe until the snow melts. Mr. Lenz moved to defer the request to June, seconded by Ms. Brandt the motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM LUDOWESE, ACME CARWASH, FOR CONSTRUCTION OF ADDITIONAL SELF SERVE BAYS LOCATED AT 690 SOUTH GRADE RD Building Official Marka commented on the proposal and that the request must be readvertized due to an error in the dimensions of the addition. He stated the public hearing will be held in March and asked Mr. Ludowese to comment on the proposal. Mr. Ludowese explained the reasons for the additional service bays and automatic bay. Director of Engineering John Rodeberg commented on this being the 3rd proposal for Acme Carwash. There was discussion on traffic flow from the self serve bays and the automatic bay. Mr. Ludowese stated the building would not extend farther than the Cashwise building and all traffic would flow from South to North. Mr. Marka commented on staking requirements for the service bays. Discussion followed on the flammable waste traps in the present • building. �1-A, (!f0 HUTCHINSON PLANNING COMMISSION MINUTES FEBRUARY 15, 1994 C) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTIONS 8.12, 8.14 AND 8.15 REGARDING TATOO ESTABLISHMENTS, MASSAGE ESTABLISHMENTS AND ADULT ENTERTAINMENT ESTABLISHMENTS REQUESTED BY CITY STAFF Chairman Gruett opened the hearing at 5:40 p.m. with the reading of publication #4621 as published in the Hutchinson Leader on Thursday, February 3, 1994. The request is for the purpose of considering an amendment to Zoning Ordinance #464 requested by city staff for the addition to Sections 8.12, 8.14 and 8.15 to permit by conditional use permit only tatoo establishments, massage establishments and adult oriented entertainment facilities in the C -4, I -1 or I -2 districts. Director of Engineering Rodeberg commented on the request. There was discussion on the appropriate location for establishments such as these. Asst. City Attorney Gina Brandt commented on the need to acknowledge the zoning. Mr. Wood moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 5:43 p.m. Mr. Wood made a motion to recommend approval of the request. Seconded by Mr. Gilmer the motion carried unanimously. d) CONSIDERATION OF PRELIMINARY PLAT OF HUNTER'S RIDGE SUBMITTED BY KEVIN COMPTON AND DENNIS KAHL LOCATED ON SCHOOL RD AND SOUTH GRADE RD Chairman Gruett opened the hearing at 5:44 p.m. with the reading of . publication #4622 as published in the Hutchinson Leader on Thursday, February 3, 1994. The request is for the purpose of considering a preliminary plat to be known as Hunter's Ridge submitted by Dennis Kahl and Kevin Compton located on South Grade Rd and School Rd S. Building Official Jim Marka commented on the plat and the approval of the sketch plan previously. There was discussion of the cost of services and the developer's responsibility. Director of Engineering John Rodeberg explained the relocation of the electric line on the SW edge of the plat. Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the hearing closed at 5:55 p.m. Mr. Lenz made a motion to recommend approval of the preliminary plat subject to staff recommendations being the electric line relocation is at developer's expense, street names are to be on the final plat and coordinate the plat with the church property. e) CONSIDERATION OF CONDITIONAL USE PERMIT AND REVISED FINAL PLAT OF OAKRIDGE ADDITION TO BE KNOWN AS HUSKI ADDITION FOR CONSTRUCTION OF 48 UNITS LOCATED ON TEXAS AVE REQUESTED BY TERRENCESWEDZINSKI Chairman Gruett opened the hearing at 5:56 p.m. with the reading of publication #4623 as published in the Hutchinson Leader on Thursday, February 3, 1994. The request is for the purpose of considering a request to construct rental townhouses totaling 48 units in R -4 District and revise Oakridge plat to Huski Addition located on Texas Ave. Mr. Marka commented on the proposal and explained this is the same layout as submitted by Jim Johnson earlier. Mr. Rodeberg commented on the plat as revised and stated the plat must be recorded. HUTCHINSON PLANNING COMMISSION MINUTES FEBRUARY 15, 1994 Mr. Lenz moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 5:58 p.m. Mr. Lenz made a motion to recommend approval of the request noting staff recommendations of recording the plat Huski Addition and verify the water pressure. Seconded by Mr. Gilmer the motion carried unanimously. 4. OLD BUSINESS a) REVIEW OF COMPREHENSIVE PLAN DEFERRED TO MARCH MEETING 5. NEW BUSINESS (a) ELECTION OF OFFICERS The 1994 -95 officers were elected. Clint Gruett will remain as Chairman and Dean Wood as Vice Chairman. (b) CONSIDERATION OF FINAL PLAT OF HIEKES ADDITION, 2 MILE RADIUS, HUTCHINSON TWP. Jim Marka stated the county has acted on this plat. The planning commission has no recommendation. (c) COMMUNICATION FROM STAFF Mr. Marka stated the city will be holding off on the NW Annexation in Acoma Twp. until Summer or Fall. 6. ADJOURNMENT The meeting adjouned at 6:15 p.m. 0 0 0 0 ORDINANCE NO. 94- �Ob_2ND SERIES PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, ESTABLISHING A 'i'ELECO.2'ThtUilL'1!'I`IbIS' COMMISSION BY ADOPTING A PROVISION ENTITLED " TELEC`OMMUNCATIQNS COMMISSION" AND BY ADOPTING BY REFERENCE, CITY CODS CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1 City Code, Sec. 2.63 entitled "eah }e —Televi—n, Telecommunications Commission" is hereby adopted to read: Subd. 1. Establishment and Composition. A Telecommunications Commission is hereby established. The Telecommunications Commission shall be composed of seven (7) members, one of which shall be aese ed i%ifnated by Hutchinson Community Video Network, Inc., or the successor body to HCVN, Inc., for the purpose of representing the interestsJJP4- of public access television to the City of Hutchinson. The public access representative shall be appointed by the Mayor. The remaining six members of the Commission shall be residents of the City and shall serve staggered five (5) year terms. Initial appointments to the Commission shall be made by resolution and may be for less than five (5) years to facilitate rotation of membership on the Commission. The Mayor and the City Attorney shall be ex officio members. Subd 2 Powers and Duties. The Gable Te�� Telecommunications Commission shall act in an advisory capacity to the City Council for the City of Hutchinson and shall make recommendations to the City Council on issues regarding cable television and telecommunication services within the city limits of the City of Hutchinson. Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire city Code Including Penalty for Violation" and Section 2.99 entitled "Violation, a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this _ day of March, 1994. Attest: City Administrator Published in the Hutchinson Leader on: First reading: Second reading: Mayor 4 'g, (-�- RESOLUTION NO. 10168 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR T Shirts - 1,325 Units 5,867.25 Recreation Program Rec. Yes Van's Signs & Screen Painting Body Armor 5,335.0 Replacement Police Yes Streicher's Fence & Material 7,573.0 Roberts Park Backstop -- Park Yes Century Fence Replacement Three Workstations 6,233.0 Police Sergeants P.D. Yes General Office Products The following items were authorized due to an emergency need: 1605 41 COST Date Approved: MArrh 29, 1994 • Motion made by: Seconded by: PURPOSE DEPT. I BUDGET I VENDOR Resolution submitted for Council action by: 4 /�' (") • J CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT MARCH 22, 1994 $4,464,058.17 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease ** A GNMA with fixed maturity but has a call date of 8/12/97 * ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0 %) Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount ------------------------------------------------------------------------------- TREAS BONDS 644136 7.18% 12/12/91 2/15/2001 373,500.00 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 307,312.50 Firstate 41- 1214999 -8 3.70% 12/30/92 12/30/93 500,000.00 Smith Barney CMO 80AP9 7.380% 2/15/93 5/1/2018 188,173.75 Smith Barney GNMA 865M7 7.363% 2/15/93 8/10/2002 195,000.00 ** Firstate 41 122933 3.70% 11/10/93 11/10/94 400,000.00 Firstate 41- 1211694 4 3.70% 12/16/93 05/12/94 600,000.00 Firstate 41 121829 6 3.70% 12/16/93 04/14/94 300,000.00 Firstate 41 121821 3 3.70% 12/16/93 04/14/94 200,000.00 Smith Barney 313400 S H 7 5.00% 12/30/93 03/10/00 300,071.92 Firstate 41 121814 8 3.70% 02/10/94 05/16/94 200,000.00 Firstate 41 121820 5 3.70% 02/10/94 04/14/94 100,000.00 Firstate 42- 117375 -6 3.65% 02/10/94 06/16/94 300,000.00 Firstate 42- 120527 -7 3.65% 03/10/94 06/16/94 300,000.00 Firstate 421121694 4 3.65% 03/10/94 07/14/94 100,000.00 Firstate 41 121749 6 3.80% 12/30/93 05/12/94 100,000.00 $4,464,058.17 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease ** A GNMA with fixed maturity but has a call date of 8/12/97 * ** Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0 %) i C CJ M E M O R A N D U M DATE: Mar 22nd, 1994 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delincuent water & sewer accounts for the month of Mar Attached is a listing of the delinquent water and sewer accounts for the month of Mar. Recommend service be discontinued on Monday, Mar 28th, 1994 at Noon. • City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Far(612)234 -4240 1- 685 - 0815 -053 Joel Grimstad 815 Main St S Hutchinson MN 55350 815 Main St S 115.45 CC: Steve Gasser 817 Main St S Hutchinson MN 55350 1 -685- 0817 -035 Steve Gasser 7 Main S Hu on MN 55350 6aa t S 02.68 2- 675- 0535 -043 David Hickle 595 Adams St S Hutchinson MN 55350 535 Madson Av 93.98 Promises 4/7 Parks & Recreation 900 Harrington Street SW Hutchinson, MN55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 1- 090 - 0146 -014 Sharon Koeter 146 Fifth Av SW Hutchinson, MN 146 Fifth Av SW 39.02 Promises 3/28/94 1- 455 -0316 -071 Gary Piehl 316 Grove St S 55350 Hutchinson MN 316 Grove St S 115.45 Promises 4/8 1- 270 - 0835 -023 Gary J. Miller 835 Brown St Hutchinson, MN 55350 835 Brown St 144.01 Promises 4/11/94 1- 295- 0120 -072 Gary Aanderude 120 Century Av E Hutchinson, MN 55350 120 Century Av E 148.89 1- 395 - 0316 -003 Heather Clouse 316 Franklin St Hutchinson, MN 316 Franklin St 169.00 Promises 84.50 1- 395 - 0505 -015 Martin Garcia 505 Franklin St Hutchinson, MN 505 Franklin St 214.16 Promises $50.00 S 55350 S 3- 25,84.50 4 -1 S 55350 S every 2 wks 1- 395 - 0585 -042 Deb Bondaus 585 Franklin St S Hutchinson MN 55350 585 Franklin St S 154.72 1- 420 - 0705 -082 Mark Betker 705 Glen St S Hutchinson MN 705 Glen St S 169..00 1- 455- 0845 -074 Doug Hickler 845 Grove St S Hutchinson MN 845 Grove St S 153.84 Promises $100 1 -480- 0545 -091 Barwin Maus 55350 55350 3 /17,bal -3/25 54 a St S H i on MN 55350 545 Hassa St S 154.26 1- 480 - 0966 -094 Rocklyn Bates 966 Hassan St S Hutchinson MN 55350 966 Hassan St S 100.00 Promises 3/31 1 -570- 0015 -012 Lee /Mary A Cheney 15 Jefferson St S Hutchinson MN 55350 15 Jefferson St S 44.41 Promises 4/6 1 -570- 0546 -097 Penny Lieder 546 Jefferson St S Hutchinson, MN 55350 546 Jefferson St S 115.45 Promises 3/25 1- 685 - 0628 -023 Greg Robbins 55350 628 Main St S Hutchinson MN 55350 628 Main St S 144.01 Promises 3/25 0 • 0 . 1994 ON -SALE INTOXICATING LIQUOR LICENSE RENEWALS Mr. William Leung Gold Coin Inc. 45 Main St N Hutchinson MN 55350 Mr. Leung Gold Coin Inc Mr. Gary Schwarzrock Victorian Inn 1000 Hwy 7 West Hutchinson MN 55350 Mr. Schwarzrock Victorian Inn Mr. William Miles The Underground Bar and Grill 101 Park Place Hutchinson MN 55350 Mr. Miles The Underground Bar and Grill Mr. Michael Fasching • J's Pizza Bar and Grill 18 Main St N Hutchinson MN 55350 Mr. Fasching J's Pizza and Sports Bar Mr. Gary Landreville Lamplighter Lounge II, Inc. 1011 Hwy 15 S Hutchinson MN 55350 Mr. Landreville Lamplighter Lounge II, Inc. Mr. David Sowers Flyers /Hi Tops Bar and Grill 1035 Texas Ave 8C Hutchinson MN 55350 Mr. Sowers Flyers /Hi Tops Bar and Grill SET -UP LICENSE 4K50. 00 Brad Larson • Little Crow Bowling Lanes Inc. Hwy 7 W, P.O. Box 203 Hutchinson MN 55350 '01 60C) . 00 Ll_ E. 7 a. • C. M E M O R A N D U M March 21, 1994 TO: Steve Madson, Police Chief FROM: Bonnie Baumetz, License Secretary SUBJECT: RECOMMENDATION OF APPROVAL FOR INTOXICATING LIQUOR LICENSES Please review the following on -sale Intoxicating Liquor Licenses for the year 1994: • Gold Coin The Underground( _FQildhy per/ Victorian Inn (Pc ^gi Ymon�) The Lamplighter Lounge II nd"�> J's Pizza Bar and Grill Flyers /Hi Tops Bar and Grill �f� �'o� SR >� " {` Consumption and Display (Set -up) License Little Crow Bowling Lanes These renewal applications will be acted on at the City Council meeting Tuesday, March 22, 1994. Thank you. Recommend approval for renewal of On -sale Intoxicating liquor licenses and Constumptigarapd Display (set -up) license for the above named establishments. Police I C hief City Hall Parks &Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 C l TO: Mayor and Council n FROM: Steve Madson, Chief of Poli A- DATE: March 21, 1994 RE: J's Pizza Bar & Grill ----------------------------------------------------------------- The renewal of liquor licenses is once again on the council agenda. This memorandum is being written to voice my concern regarding the above reference licensee. The City of Hutchinson has received from the Minnesota Department of Revenue notice not to renew the liquor license due to over $18,000 in unpaid sales tax. This information is not new to the city, however, due to several individuals applying for the liquor license it was difficult to pin down exactly who had the tax liability. In the past three years Gene Doherty, Steve Picka and Mike Fashing have applied for the license. In each case the police is department was suspicious of who was actually operating the business. All three subjects are there regularly and seem to play an active roll in the day -to -day management. I believe the different applicants each year was a means to evade the sales tax liability. Therefore, I recommend that the council deny the application until the following steps have been taken: 1. Satisfaction of sales tax lien. 2. Provide clear information as to who is the owner of the business. 3. Disallow anyone with current tax liens from participating in the management or operation of the business. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /lkg 94 -01 -0007 • is 0 I 4n -epctiat-'nv a ettlFmen, !�dth ieor-- "'eats arr' tie 'e-,.t. (-,I' IR-Iverue pertaining' to sc-iz rI=_'Lin-,u-.nt s,- I e tay. 'he IAc-1_:.7r licens�, a-cnlicaMon is all in orc . 'er foe- �7arc' =i reetin.-. I a7i r-:questinp c? th llcen e be contiFihIc'ent )n our ;7ta'e sellle-,ent beinz -ail by 7'a-ch 7'. "his ­,7J1,1(i nl-event rie from clos4nE t--- bar until t'r-.,p next "litv ('.ouncil -.a-tin,--. Thank T,ul 7aschinr. 'i 77- -lar and Grill. C DATE: March 16, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECTS CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM LUDOWESE ACME CARWASH, FOR CONSTRUCTION OF ADDITIONAL SELF SERVE BAYS LOCATED AT 690 SOUTH GRADE ROAD Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On January 25, 1994, Mr. Tom Ludowese, Acme Carwash, submitted an application for a conditional use permit to construct a 40' x 17'8" automatic wash bay and 30'x 59' addition for three self serve bays and storage unto Acme Carwash located at 690 South Grade Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 15, 1994, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 3, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above subject to the following staff recommendations: Installing flammable wastetrap, sludge and grit container, provide curb on east side and extend hard surface on exit driving area north side to lot line. No encroachment into berm is permitted. Submit plumbing drawing to MN Dept. of Health - Plumbing Code Division. Professional design is required. Represent staff parking locations and stacking provisions (3) on entrance side and (1) on exit side. Sign permits are required if signage is changed. Represent on site plan if applicable. Represent screened trash storage location. Hardsurfacing is required - show parking layout. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission City Hall Parks &Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 `/ - Pri»fed orr rec yded paper - � f' r CERTIFICATE OF SURVEY for ACME CAR WASH SOUTH GRADE ROAD 0 tNW corner of O.L. 8 East ( bearing) o denotes 1/2 inch by 14 inch iron pipe ` 230.00 C i W y'r- O o A2 .2 N v0 I 9� O. 'M ISTI G� 8 DIN m I N v^i nN _' !N .'t N. N 1 I i C 2 '45 MO AV- I ' u� � \ I OG cvly. S \ SW cor. of Lot 5 \. _ - 230.00 West !JUtlot r1 • ^nd teat. part or Outlot A and that part or Lot S, Block 2, of HUTCHIt:SDN r',�Ll de= rii e" as rollous: nri 5 0 RESOLUTION NO. 10169 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY TOM LUDOWESE FOR ADDITION TO ACME CARWASH LOCATED AT 690 SOUTH GRADE RD. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Tom Ludowese, Acme Carwash, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to construct a 40' x 17'8" automatic wash bay and a 30' x 59' addition for three self serve bays and storage located at Acme Carwash, 690 South Grade Rd., with the following legal description: Outlot B and that part of Lotlot A and that part of Lot 5, Block 2, of HUTCHINSON MALL described as follows: Beginning at the northwest corner of said Outlot B; thence easterly, along the north line of said Outlots B and A and along the north line of said Lot 5, a distance of 230.00 feet; thence southerly, parallel with the west line of said Outlot B and the west line of said Lot 5, a distance of 322.00 feet to the south line of said Lot 5; thence westerly, along said south line, a distance of 230.00 feet to the southwest corner of said Lot 5; thence northerly, along the west line of said Outlot B, a distance of 322.00 feet to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. Resolution #10169 Page 2 CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to the following staff recommendations: Installing flammable wastetrap, sludge and grit container, provide curb on east side and extend hard surface on exit driving area north side to lot line. No encroachment into berm is permitted. Submit plumbing drawing to MN Dept. of Health - Plumbing Code Division. Professional design is required. Represent staff parking locations and stacking provisions (3) on entrance side and (1) on exit side. Sign permits are required if signage is changed. Represent on site plan if applicable. Represent screened trash storage location. Hardsurfacing is required - show parking layout. Adopted by the City Council this 22nd day of March, 1994. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 0 0 11 C H E H O R A N D U H DATE: March 16, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VACATION Or EASEMENTS LOCATED IN "WAGNER DEVELOPMENT CORPORATION" PLAT SUBMITTED BY KEVIN COMPTON Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planing commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for vacation of utility easements located in WAGNER DEVELOPMENT CORPORATION PLAT. HISTORY On February 17, 1994, Kevin Compton, submitted a petition for the vacation of utility easements located on a lot in WAGNER DEVELOPMENT CORPORATION. The public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 15, 1994, at which time there were no neighboring property objecting to the request. FINDINGS OF FACT 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 3, 1994. RECOMMENDATION It is the recommendation of the Planning Commission that the vacation be granted based on the findings set forth above. City Hall 37 Washington Avenue West (612) 587 -5151 Respectfully Submitted, Clint Gruett, Chairman Hutchinson Planning Commission Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printcd on recycled paper - Police Department IO Franklin Street South (612) 587 -2242 4 —# Outlot B of WAGNER DEVELOPMENT CORPORATION PLAT. Also the North 110.00 feet of the East 55.00 of the Northeast Quarter of the Southeast Quarter of the Southwest Quarter of Section 1, Township 116 North, Range 30 West. Except that part thereof described as follows: Beginning at the northeast corner of said Southeast Quarter of the Sout west Quarter; thence southerly, along the east line of said Southwest Quarter, 110.00 feet; thence westerly, parallel with the north line'of said Southeast Quarter of the Southwest Quarter, 22.12 feet; thence northeasterly to the point of beginning. 3 . o Iof O to M� N I � 13a.g5 UIn o� S880 31'55-E NI 7799 S89 059110 "E z - n ' - - - - -- -- 55.00 t - -- h \�`I C4 r — 1N, line of ! Lol 93, ' N I j Lynn Add'n I �: ;= W P T -�I 01 i'•iE r F 3 i7 IL F lob V/ a^ I .. _ 1.. �: i- it INO ^`V9 I /`T !, 00 L dO1 I jam= .C!IC:!•I I Din r'] c M 110 D IN 0 cJ C v � 8833.5 SO. FT. Q it 1 4833 S0. FT. N , I I 3 _ I P4 V) Q i N o,, , +i I ti (A. 101 I 1_ayI 16 NI_o lD OR^INAGE a UTILITY CASEMENT 86.75 ••32.88 `22.12 ! - - -- - ) S88 °35'34-E I19 S890591101E ; .b3 � -- i_ i i I / J 1 SKETCH FOR COMPTON ANDERSON CONSTRUCTION CO. 1 hereby certify that this survey was prepared by me or under my direct supervision and that I ea a duly ReglStered Land Surveyor under the laws of the State of Minnesota. wZt-t� 1-)Z �p , _•__ Bete 2 / /q /y5 Mlllard Pellinen,,` Reg. "No. 9626 PELLINEN LAND SURVEYING Hutchinson, MN Scale: I Inch " 30 feet. Book Page Job No. 93025 11 — Ll C DATE: March 16, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LARRY GILMER TO MOVE A 1976 MOBILE HOME ONTO LOT IN COUNTRY CLUB TERRACE Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On February 18, 1994, Mr. Larry Gilmer, submitted an application for a conditional use permit to move a 24' x 56' Artcraft mobile • home onto a lot in Country Club Terrace. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 15, 1994, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 3, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above subject to the following staff recommendations: Egress windows in all bedrooms; Interconnected smoke detectors; Verify all appliances, plumbing, electrical, etc. to be brought to present day code and Verify double glaze windows. Respectfully submitted, Clint Gruett, Chairman . Hutchinson Planning Commission City Hall Parks £r Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 —T t - Printed on wcuded paper - � r � T • a 7r�l \� � ! � I�: ' ,1 \, it'll �� ��\ �� `[ Zq JIMA :��\ . . \. � /}� /5 ƒ�� � � % }\ R �_ \�ƒ� � k �� » ~ � 4 . , . r - ¥. . Nil r a f or i 4 eJ y i� SI all r t• t t r .+ • 1 I fit i! 0 RESOLUTION NO. 10170 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY LARRY GILMER TO MOVE A 1976 MOBILE HOME ONTO LOT IN COUNTRY CLUB TERRACE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Larry Gilmer, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move a 24' x 56' Artcraft mobile home onto a lot in Country Club Terrace. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not . be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to the following staff recommendations: Egress windows in all bedrooms; Interconnected smoke detectors; Verify all appliances, plumbing, electrical, etc. to be brought to present day code and Verify double glaze windows. Adopted by the City Council this 22nd day of March, 1994. ATTEST: Gary D. Plotz . City Administrator Marlin D. Torgerson Mayor 4--E • 0 C M E M O R A N D U H DATE: March 16, 1994 TO: Hutchinson City Council FROM, Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "FAIRWAY ESTATES" SUBMITTED BY SAM MONTGOMERY Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On February 25, 1994, Mr. Sam Montgomery, submitted a preliminary and final plat of FAIRWAY ESTATES. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 15, 1994, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 3, 1994. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed preliminary and final plat meets all the requirements of the Subdivision Ordinance as per Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and final plat be approved as submitted subject to the following staff recommendations: 1) Verify with civil engineer that adequate water pressure for fire protection will be maintained, or will extra water main looping be necessary? City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed ou mcvrled Japer - Police Department 10 Franklin Street South (612)587 -2242 4 -T Finding of Fact Sam Montgomery Plat Page 2 2) The extent of this preliminary plat pretty much limits our sanitary service capacity. Further development cannot be guaranteed without extension of sanitary from Hwy 7, and major deferred assessment costs. No commitment is implied by the City. 3) The area is presently outside of Hutchinson Utilities electric service area. No commitment to services can by guaranteed at this time. The Rural Electric Coop (REA) has no franchise agreement to serve within city limits. 4) Property annexed automatically is zoned - Residential 1 - for single family. explain (if applicable) any proposed rezonings, planned developments, etc. 5) Addressing and street naming cannot be confirmed at this time. Emergency service is reviewing this along with the post master. Do not record the plat until this is resolved. See attached policy and existing street names. Fairway is already a designated street. We suggest naming the entire stretch Heritage Ave N.W. We suggest using: Eagle Ave N.W. Birdie Circle N.W. vs Birdie Ln Birdie Court N.W. vs Augusta Ln Golf Course Rd NW vs Golf Course Rd Par Ave NW vs Par Lane 6) Parkland Contribution to be paid prior to recording of the plat, $215.00 per unit. 7) Provide ponding drainage easements - confirm with City Engineer. 8) Lot Lot Lot Lot Lot Lot Lot Lot Lot 2 3 9 15 4 15 2 24 28 Blk 1 does Blk 1 does Blk 1 does Blk 1 does Blk 4 does Blk 3 does Blk 3 does Blk 1 does Blk 1 does not not not not not not not not not represent represent represent represent represent represent represent represent represent 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback • See attached for rear yard setback. 9) Confirm Fire Hydrant locations with Fire Marshal. I* Finding of Fact Sam Montgomery plat Page 3 10) Submit title opinion to City Attorney. 11) Subdivision agreement required. 12) Site grading to be within .5 by developer prior to request for services. Right of Way to be within .2. 13) Provide drawing representing lowest floor elevation splits and walk -out elevations. 14) If building is to start prior or during road construction a separate access is required. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission 0 An Equal Opportunity Employer r STATE OF MINNESOTA MUNICIPAL BOARD 475 McColl Building 366 Jackson Street (5th 8 Jackson) St. Paul, Minnesota 55101 -1925 Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street, Southeast Hutchinson, MN 55350 -2522 Docket Number: A -5283 Dear Mr. Plotz: March 3, 1994 Phone: (612) 296-2428 Fax: (612) 296-9926 Twin Cities TDD: (612) 297 -5353 Greater MN TDD: 1. 800 -627 h � 491 FOR YOUR INFORMATION Ordinance Number: 94 -103 Montgomery Property - 52.3 Acres City of Hutchinson The Minnesota Municipal Board has now processed and approved the above ordinance in accordance with Minnesota Statutes, Chapter 414, and the Rules of Procedure. The law requires that a copy of the annexation ordinance must be delivered immediately by the governing body of the municipality to the appropriate county auditor or auditors, and filed with the township and the Secretary of State. We recommend that you also file the annexation ordinance with the County Recorder. The annexation is final upon the date the ordinance is approved by the Board, which is the date of this letter. Sincerely, MUNICIPAL Patricia D. Assistant E PDL:ry cc: McLeod County Auditor McLeod County Recorder Acoma Township Clerk Marilyn Swanson, Admin. Secretary Secretary of State 0 r 1 Harch 1, 1994 Dated • ;I i i s AREA TO BD \ PLATTED "FAIRWAY ZST.1TES" �. R -1 i Kl� R -2 l — 3�• R�2�� 0 li is I. If TA o I All to I. If TA o I •u MJ Ir. pe re n Orq: ny ul NU'IV )I' µ . '�` w . OG N S y" • !ems ` �` 3 1OJ• �)fQ r'\ � '. s >.. '8.op m r .))1)ve.a' TIC ao ' / •e \ NJ)• N r i'.. _t� ?rat. p\i �: w•i4'�.,- ��'169 /lt \-•.. J�Q7», / / errs a9.9t r ,_tea. t^� _..n:, Jllj 9 e /�/ •.jjsa NO �19 L 9) Op ° h �Q+ r r�ti 2 ^I Iry 3• ':\. 9 1$ t.°J r1 \aw•Nm' / /�. ,oe � ✓^ \ ►ti. i �\ e,\ � .r / N `I In e.rl! .$ � .. 4.r�.A'�•Lo�w , t._i9_a: / loot` \ fn. u 1 ti - (}, !9J % [�• / \ . \l2. A • 1 1.^ q b. \ :J .•:ar oa ?i •or,.N ? r !!. ro / \ \\ o!.'0Ya \ rEi:'t' 1 la.zar,� os 0 xis -�ts�! v { //• r!N / e/' 1 �� � .- J I I o)�a_ -•3' 9.s �(`.,b r• ? ; ° ° �.�y 4e :i \` ., �•.'f 1i ,' )r.1y ':6 pO" 'ala•znr7 1} �r� +°: 40 ``fie' Q Miaa 99 a l.yj 63_ :.v !:� er n °9 / /i G 5: fit. ii 3" / i;• 8 a x "s•�,' ei r ��:ie:ii \�. \ C ° ' e / ,•,I ^ /2 r/ r {1 a!i! 1° • .r r7 �: I �. aJ' 'AL r l'a J e...� - G J er 1/ r' •. .00 \. /�uv I r \ -•:• eJM1� N�1 n ^t :y%,�9� I I rr :i a;rr >m', (,• �. r/ /� r o ':� °q 9 v a -2yo }I r$i_. = / /`' `, Ol .. r�i• 'ql /N \�� o n I.o, 9 A Nr•a•ovc �, �,o r�op .► a O v � jo ��r 'rJp• ��� ,fir /� ^N i•ovov� �,• ,°. ?�•rQV r1-1 pJ fl \N a� , e't'y�f.•il '`�9�.4 �r th�� NI J •� rOh. �yC OC 1 II^ ^ pC� 1 , a r. . ♦ ••h�. I IM ^�I Flo L.121.1f •�,v l2 e l ry .,p.2 {7.00 1 21'02" i T\ w A Y �STa- F.5 i V1c11 �� �C.II- RESOLUTION NO. 10171 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS FAIRWAY ESTATES WHEREAS, Sam Montgomery, has submitted an application for approval of a preliminary and final plat to be known as FAIRWAY ESTATES of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod county, to -wit; Legal Description: That part of the southwest Quarter of Section 25, Township 117 North, Range 30 West of the 5th Principal Meridian, described as follows; Commencing at the southeast corner of said Southwest Quarter; thence North 0 degrees 14 minutes 31 seconds West, assumed bearing, along the east line of said southwest Quarter, 882.90 feet to the intersection with the northeasterly line of MCLEOD COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 29; thence North 47 degrees 13 minutes 25 seconds West, along said northeasterly line, 268.64 feet; thence northwesterly 486.34 feet, along said northeasterly line, along a tangential curve • concave to the southwest, having a radius of 9 degrees 31 minutes 38 seconds; thence North 56 degrees 45 minutes 03 seconds West, along said northeasterly line, tangent to said curve, 190.40 feet to the point of beginning of the land to be described; thence continuing North 56 degrees 45 minutes 03 seconds West, along said northeasterly line, 826.44 feet; thence South 32 degrees 45 minutes 55 seconds West 475.71 feet; thence North 57 degrees 14 minutes 05 seconds West 50.03 feet; thence South 32 degrees 45 minutes 55 seconds West 130.00 feet; thence North 57 degrees 14 minutes 05 seconds West 55.00 feet; thence South 32 degrees 45 minutes 55 seconds West 215.00 feet to the intersection with the center line of county Highway No. 12, as now located; thence South 57 degrees 14 minutes 05 seconds East, along said center line, 1201.49 feet; thence North 89 degrees 53 minutes 45 seconds East 60.80 feet; thence North 57 degrees 14 minutes 05 minutes 05 seconds West 58.45 feet to the easterly line of Parcel 18 of said MCLEOD COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 29; thence northwesterly, northerly • and northeasterly, along said easterly line, 421.66 feet along a tangential curve concave to the east, having a radius of 267.00 feet _ T and a central angle of 90 degrees 29 minutes u Resolution # 10171 Fairway Estates Plat Page 2 02 seconds; thence North 33 degrees 14 minutes 57 seconds East, tangent to said curve, along said easterly line and its northeasterly prolongation, 511.50 feet to the point of beginning. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said preliminary and final plat of FAIRWAY ESTATES is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. Subject to the following city staff recommendations: 1) Verify with civil engineer that adequate water pressure for fire protection will be maintained, or will extra water main looping be necessary? 2) The extent -of this preliminary plat pretty much limits our sanitary service capacity. Further development cannot be guaranteed without extension of sanitary from Hwy 7, and major deferred assessment costs. No commitment is implied by the . City. 3) The area is presently outside of Hutchinson Utilities electric service area. No commitment to services can by guaranteed at this time. The Rural Electric Coop (REA) has no franchise agreement to serve within city limits. 4) Property annexed automatically is zoned - Residential 1 - for single family. explain (if applicable) any proposed rezonings, planned developments, etc. 5) Addressing and street naming cannot be confirmed at this time. Emergency service is reviewing this along with the post master. Do not record the plat until this is resolved. See attached policy and existing street names. Fairway is already a designated street. We suggest naming the entire stretch Heritage Ave N.W. We suggest using: Eagle Ave N.W. Birdie Circle N.W. vs Birdie Ln Birdie Court N.W. vs Augusta Ln Golf Course Rd NW vs Golf Course Rd Par Ave NW vs Par Lane is 6) Parkland Contribution to be paid prior to recording of the plat, $215.00 per unit. 7) Provide ponding drainage easements - confirm with City Engineer. Resolution # 10171 Fairway Estates Plat Page 3 8) Lot Lot Lot Lot Lot Lot Lot Lot Lot 2 3 9 15 4 15 2 24 28 Blk 1 does Blk 1 does Blk 1 does Blk 1 does Blk 4 does Blk 3 does Blk 3 does Blk 1 does Blk 1 does not not not not not not not not not represent represent represent represent represent represent represent represent represent 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback See attached for rear yard setback. 9) Confirm Fire Hydrant locations with Fire Marshal. 10) Submit title opinion to City Attorney. 11) Subdivision agreement required. 12) Site grading to be within .5 by developer prior to request for services. Right of Way to be within .2. 13) Provide drawing representing lowest floor elevation splits and walk -out elevations. • 14) If building is to start prior or during road construction a separate access is required. BE IT FURTHER RESOLVED THAT such certification upon said plat by Mayor and Cit required, shall be conclusive showing of therewith by the subdivider and City officials above described and shall entitle such plat to forthwith without further formality. execution of the y Administrator, as proper compliance charged with duties be placed on record Adopted by the City Council this 22nd day of March, 1994. ATTEST: Gary D. Plotz, City Administrator Marlin D. Torgerson Mayor • 9 C DATE: March 16, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE A GARAGE REQUESTED BY ROGER DEMEYER Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On February 25, 1994, Mr. Roger DeMeyer, submitted an application for a conditional use permit to move a 24' x 26' garage to property located at 615 Ash Street. A public hearing was held at the . regular meeting of the Planning Commission on Tuesday, March 15, 1994, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 3, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above subject to restrictive wording that property can not be sold with out removal of the garage or a principle structure being constructed on the property. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission • City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 )/ /<' - Printed ort wcvded paper- ' 1 `/<' •Mal".�_ .ls.. a 71t4bal T--Ii 01 it i II V•• ripe W W N • 0 e ri y `e 1 N Q i op t! $10 1, in• rip. " /•r/ I,M rl r•R ' — 134.5— N 9 1O 7 . i f SHED 0 ri r• 1 ad x �6 Pr o a --134.5— fifer Tree NM GRIFFIN AVENUE AREA OF LOT 2 • 10083 SQUARE FEET LOT 2, BLOCK 3, NYBERG'S SECOND ADDITION TO THE CITY OF HUTCHINSON CERTIFICATE OF SURVEY for ROGER DEMEYER PELLINEN LAND SuavE71119 Scale le zz 30' Book P 49 Pegs 54 File No. 8 714 Hutchinson, Minnasofe. I hereby certify that this survey was prepared by ar or under my direct suprvlslon and that 1 be a Oily Licensed Land Surveyor under the laws of The State of Minnesota. Daft January 26, 1987 Willard Pellloon, License No. 9626, i i i i i II t. /Ned Ira& alp rows Ire —134.5— W .. W 30 x c° o � Io N 0 a SHED a rj `f %, 4 W) 1` X -A T o pot* -Power 9 ifu Cie 0 I - 134.set Inn pip* set free PIN y GRIFFIN AVENUE AREA OF LOT 2 e 10083 SQUARE FEET LOT 2, BLOCK 3, NYBERG'S SECOND ADDITION TO THE CITY OF HUTCHINSON CERTIFICATE OF SURVEY for ROGER DEMEYER PELLINEN LAND SI VETiMD Scale 1" = 30' Book P 49 Page 34 File No. 8714 Hutchinson, Minnesota. I hereby certify that this surrey was proper ad by ale or under ay direct supervision and that I M a 4 Licensed Land Surveyor under the laws of the State of Minnesota. itli00r&,0piO4�...� Gate January 26, 1987 Willard Pelllnen, License No. %2 RESOLUTION NO. 10172 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY ROGER DEMEYER TO MOVE A GARAGE TO PROPERTY LOCATED AT 815 ASH ST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Roger DeMeyer, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move a 24' x 26' garage to property located at 815 Ash St., with the following legal description: Lot 21 Block 3, Nyberg's Second Addition to the City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to restrictive wording that property can not be sold with out removal of the garage or a principle structure being constructed on the property. Adopted by the City Council this 22nd day of March, 1994. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor '11—k? r M E M O R A N D U M DATE: March 17, 1994 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE TO REDUCE LOT DIMENSION FROM 1 ACRE TO .95 ACRE REQUESTED BY BARRY BARTON FOR CONSTRUCTION OF COIN LAUNDRY AND CARWASH LOCATED ON HWY 7 W Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. . HISTORY On February 28, 1994, Barry Barton submitted an application for a variance to reduce lot size from 1 acre to .95 acre for construction of coin laundry and carwash located at 1015 Hwy 7 W. A hearing was held at the regular meeting of the Planning Commission on Tuesday, March 15, 1994, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 3, 1994. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be approved based on the findings set forth above subject to a satisfactory site plan submitted to the Building Official before the City Council meeting on March 22, 1994. Respectfully submitted, • Clint Gruett, Chairman Hutchinson Planning Commission City Hall Parks fr Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 �[ _ - Printed on mcvci <d paver - ' l n •.0 ••[J. .[J VV rCCI LoT 1 TEXAS AVENUE `_ -_____ ___ _ __ "" '•" • East 207.97'• GwM1WE.a.0 uuD -r. ttSE -W C -' - -- '- 0 6 � N .p w. .••n .u. m p ID sg N � i O J•f •• OD �.••.ugli o . vA O NBB'12 58'E - z 66 _ . _ 66 Kn 101OC- \ 66 . N- '• � ••f BIT U' \ ".C1:5 N SURFACE J4 N { y. f .6. 1 3 c p 404 2c 1434 d V) 61— y - O 2T O a< O e ° O t [D �. C b. BU40ING 81ILD1+IG SdLLJmG ✓ : i �. Eost East 74 ..<.° N89",12 58-E $ 60.40 ZQ ,�; _ +• . -a;: a .M�c: ;. 45.00 •q•o e - °— 6' ,`\ Z- 80 20 o k`� D'ou � "� SEO i1 _ e .s' FIOD!! .T9 _ -.,� IA K�3et0'47 a l �-- vo ♦ tt_ p, H`GHW A \BENCH MARK' t { _ p2 • ` ToG nul of tMa.ant r ner<R urrfh .nel mu wr.er .m pre0v6d try M /f�" :; .s•" _ ���L , Ekroron 106RW - w ,Mn enr d"ov wwrr.s�en oM Me Iyyo aWy �,(� \\ [ r • 5 L[ensaa LaM Su.YttP r.Otr low M tK .�.L - - - t wurom gl1I'lM, txat n se CONTOURS p sAXOAD scale JR SW • . - b .. - . . LLIMEM. µ.rp a]nwE•. +[ JOB Np ♦/L+Br1 BOOK 0•12 °tr,E 68 . RESOLUTION NO. 10173 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05 OF ZONING ORDINANCE NO. 464 TO ALLOW A VARIANCE TO REDUCE LOT SIZE FOR CONSTRUCTION OF COIN LAUNDRY AND CARWASH LOCATED AT 1015 HWY 7 WEST • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Barry Barton, has applied for a variance from Section 7 of Zoning Ordinance No. 464 for the reduction of lot size from 1 acre to .95 acre for construction of coin laundry and carwash located at 1015 Hwy 7 West, with the following legal description: Legal Description; That part of Lot 2, Block 1, Casa Addition, according to the recorded plat thereof, described as follows: Beginning at the southwest corner of said Lot 2; thence North, assumed bearing, along the west line of said Lot 2, a distance of 188.02 feet to an angle point in said lot line; thence North 89 degrees 12 minutes 58 seconds East, along said lot line, a distance of 45.00 feet to an angle point in said lot line; thence South a distance of 19.93 feet; thence East a distance of 80.20 feet; thence North a distance of 25.48 feet; thence East a distance of 60.40 feet; thence North a distance of 10.13 feet; thence East a distance of 74.77 feet to the easterly line of said Lot 2; thence South 23 degrees 17 minutes 02 seconds East, along said easterly line, a distance of 122.20 feet to the southeast corner of said Lot 2; thence southwesterly, along the southerly line of said Lot 2, a distance of 322.14 feet to the point of beginning. Subject to an easement for driveway purposes over the easterly 20.00 feet thereof. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application for variance be approved as set forth above. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 'Ll—/' Resolution #10173 Variance Page 2 . 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance be granted based on the findings set forth above subject to a satisfactory site plan submitted to the Building Official before the City Council meeting on March 22, 1994. Adopted by the City Council this 22nd day of March, 1994. ATTEST: 0 Gary D. Plotz, City Adm. Marlin D. Torgerson, Mayor u 0 r1 c DATEt March 16, 1994 T0: Hutchinson City Council FROM: Hutchinson_ Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT A CARWASH IN C -4 DISTRICT LOCATED ON HWY 7 W REQUESTED BY BARRY BARTON Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On February 28, 1994, Mr. Barry Barton, submitted an application for a conditional use permit to construct a carwash and coin laundry in C -4 district located at 1015 Hwy 7 West. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 15, 1994, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was paid. submitted and the appropriate fee 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 3, 1994. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted based on the findings set forth above subject to a satisfactory site plan submitted to the Building Official before the City Council meeting on March 22, 1994. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission City Hall Parks &Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Prirz ted on mcvded paper - T I 0 1' l� i / AV ,` t Ell Y,°ri. GA.s NAfN GAR w!++ h ti V rr y^ a °M GO /N ANHRVtY .r A jYANpt4� 3 /!J ie %f S �' 1 i yr+ �'f,: y� /I' +�-• �Nw.r�ar ,A..J MSyr,iY J.nlrr•l' « 11 f ....A.y .. rrr +✓� EXCEPT THE WEST 125 00 FEET Of SA!:. LOT I. TEXAS AVENUE L 01 East 207.97 - e 'o N °O m N M i p "a' N89'12'S8'E EE 1 - _ 104 OL -_. 6S - -1942 TOdDO i •,. 66 .a °e BIT v %c S h S.:RPGfE P. v 402 C ' 4O4 :D iGG 2C. � Im 4� t 27 0 i 6a 0 0 . v e - o. t I O:. Bwuowr, � � a EJ 3. BN'_O'NG BUILDING BUILDING PJ i I C - 20 East Eastj 74.77 N89,12'56 -E. $ 6O.40Z2 145.00 ,Zao _- a East a ip 6' 10.20 .eP -� O CY i w Q 1. O sY.. • S , .6r T6 wj%'oM6 /a Y r A / .PnOpOS `io"O °Y W [t Lj V COIN N El. 61.6_ /o /', p \ '.•, � '-�'C .. t 4 s6 i r 322 - q 58 ND / m 0 de —'�^ R`58t0'4�'J MfN� fO aF-55} � — % \' 4 D.'S • \'Al =pSC 01) fG 655 N 1 34 'BENCN MARK, y /! • C Top ryrf Of fty*Wt I ne epy [ernly xnox MIS wrM ros prypy py m[ Elevofwn 1080,04. _ .. w WXW Ir, O,xe[t [rpexr I'm ad a101,oral III, 1 ♦ S'� �" L"n Lad S.-WV wdw i2in at 9* M � 911 d NNPL Wilford gnifrrt. ivalf[a MA-9 26.. O 4 -, 1'ADI'OSLO CONTOURS febrorri$. f is ♦r. - - scoie W acre awen..4 r 1 .. _ ... -_. JOBNOl� 9OOK P:? �c GE 68 4 -M 1 RESOLUTION NO. 10174 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY BARRY BARTON TO CONSTRUCT A CARWASH AND COIN LAUNDRY LOCATED AT 1015 HWY 7 WEST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Barry Barton, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to construct a carwash and coin laundry in the C -4 District located at 1015 Hwy 7 West, with the following legal description: Legal Description: That part of Lot 2, Block 1, Casa Addition, according to the recorded plat thereof, described as follows: Begiming at the southwest corner of said Lot 2; thence North, assumed bearing, along the west line of said Lot 2, a distance of 188.02 feet to an angle point in said lot line; thence North 89 degrees 12 minutes 58 seconds • East, along said lot line, a distance of 45.00 feet to an angle point in said lot line; thence South a distance of 19.93 feet; thence East a distance of 80.20 feet; thence North a distance of 25.48 feet; thence East a distance of 60.40 feet; thence North a distance of 10.13 feet; thence East a distance of 74.77 feet to the easterly line of said Lot 2; thence South 23 degrees 17 minutes 02 seconds East, along said easterly line, a distance of 122.20 feet to the southeast corner of said Lot 2; thence southwesterly, along the southerly line of said Lot 2, a distance of 322.14 feet to the point of beginning. Subject to an easement for driveway purposes over the easterly 20.00 feet thereof. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. . 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. 4—M Resolution #10174 Barry Barton Conditional Use Permit Page 2 CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject a satisfactory site plan submitted to the Building Official before the City council meeting on March 22, 1994. Adopted by the City Council this 22nd day of March, 1994. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor F- L-1 0 0 C M E M 0 R A N D U H DATE: March 17, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF SEQUENCE OF CONSTRUCTION IN MORNINGSIDE ESTATES DEVELOPMENT REQUESTED BY DEAN LIMOGES The Planning Commission noted the concerns of neighboring property owners, however has no negative comment and recommends approval of the request due to the circumstances of the change. City Hall Parks & Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Prin fed on mc4c(ed paper - Police Deyartnient 10 Franklin Street South (612) 587 -2242 �11—A/ C, March 4, 1994 Dear Property Owners: On February 28, 1994, the Hutchinson Planning Staff reviewed the attached letter received from Mr. Dean Limoges, developer of Morningside Development. Mr. Limoges' letter references reusing his staging plan based on availability of electrical service and we have confirmed this with the utilities electric service superintendent. The intent of this letter is to request your input and . comments on this matter which will be discussed at the March 15, 1994, Planning Commission meeting. As always, you are welcome to attend the Planning Commission meeting and /or submit written comments to the Planning Commission Secretary Ms. Bonnie Baumetz. Best Regards, Hutchinson Planning Staff Jim Marka, Building Official Hark Hensen, Building Inspector John Rodeberg, City Engineer Hike Palm, Fire Marshal Gary Plotz, City Administrator Steve Madson, Police Chief cc: Dean F. Limoges City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street I0 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on meocled pare. - • MORNINGSIDE DEVELOPMENT COMPANY, INC. Builder of Distinctive Single Family Cluster Homes 2 -16 -94 TO: James Marka Building Official City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 Dear Mr. Marka, As you know on June 5 -1993, we received final City approval to proceed with Development and construction of Morningside Estates. During proceedings leading up to that approval we were asked to declare along what streets and direction we planned to develop. We said we would start on lots 17 & 18, Blk. 2 and then proceed west along Hilltop Drive until we got to Michigan St., then we would go back to lots 15 & 16 and proceed north and then west around Morningside Drive. Since that time it has come to light that the power company does not plan to install power lines to any of the lots west of Morningside Drive until sometime during the summer of 1994. The only power we have now is along the east side of Morningside Drive going north along lots 13- 14- 15 -16, Blk. 2. Therefore, it is our plan now to proceed north along the east side of Morningside Drive i.e. lots 15 -16 then 13 -14 etc. until power is available west of Morningside Drive. If you or anyone else in City Government have a problem with this decision please contact me, otherwise we will proceed as we need to do. Thank you. S cerely, i an 1 / imoges 86 Century Ave. SE Hutchinson, MN 5535[ P.O. Box 392 • Hutchinson, MN 55350 • Telephone (612) 587 -0934 • Fax (612) 587 -0759 4-111, elm.- mu■. 1+ mien. I • n U C M E M O R A N D U M DATE: March 17, 1994 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: BEGIN ORDERLY ANNEXATION AGREEMENT FOR ACOMA TOWNSHIP, HUTCHINSON TOWNSHIP AND POSSIBLY HASSAN VALLEY TOWNSHIP The Planning Commission recommends the City Council direct City Attorney Anderson to draft Orderly Annexation Agreements for Acoma Township, Hutchinson Township and possibly Hassan Valley Township. CC: G. Barry Anderson City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Prin e.4 011 n cuclyd parer - Police Department 10 Franklin Street South (612) 587 -2242 �—'Clr MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 15, 1994 FOR )eoYR 1NFoR • 1. CALL TO ORDER 5:30 P.M. MgT�oN The meeting was called to order by Chairman Clint Gruett at V 5:50 p.m. with the following members present: April Brandt, Dean Wood, Craig Lenz, Bill Craig, ElRoy Dobratz and Chairman Gruett. Absent: Roger Gilmer Also present: Building Official Jim Marka, Director of Engineering John Rodeberg, City Administrator Gary Plotz, City Attorney G. Barry Anderson and Asst. City Attorney Gina Brandt. APPROVAL OF MINUTES DATED FEBRUARY 15, 1994 Mr. Lenz made a motion to approve the minutes dated February 15, 1994, seconded by Mr. Dobratz the motion carried unanimously. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM LUDOWESE, ACME CARWASH, FOR CONSTRUCTION OF ADDITIONAL SELF SERVE BAYS LOCATED AT 690 SOUTH GRADE ROAD Chairman Gruett opened the hearing at 5:32 p.m. with the reading of publication # 4631 as published in the Hutchinson Leader on Thursday, March 3, 1994. The • request is for the purpose of considering a conditional use permit requested by Tom Ludowese to construct a 401x 1718" automatic wash bay and 30' x 59' addition for three self serve bays and storage unto Acme Carwash located at 690 South Grade Rd. Building Official Jim Marka commented on the proposal and the plans that were delivered. He stated that the State Plumbing Code Division now has the drawing. Mr. Ludowese commented on the request. There was discussion on the setbacks and the berm. Mr. Lenz moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 5:35 p.m. Mr. Lenz made a motion to recommend approval of the request noting staff recommendation as follows: Installing flammable wastetrap, sludge and grit container, provide curb on east side and extend hard surface on exit driving area north side to lot line. No encroachment into berm is permitted. Submit plumbing drawing to MN Dept. of Health - Plumbing Code Division. Professional design is required. Represent staff parking locations and stacking Prov44-sons (3) on entrance side and (1) on exit side. Sign permits are required if signage is changed. Represent on site plan if applicable. Represent screened trash storage location. Hardsurfacing is required - show • parking layout. Seconded by Mr. Dobratz the motion carried unanimously. HUTCHINSON PLANNING COMMISSION MINUTES MARCH 15, 1994 b) CONSIDERATION OF CONDITIONAL USE PERMIT AND LOT SPLIT REQUESTED BY JAY FREEDLAND, HUTCHINSON IRON AND METAL, FOR THE RELOCATION OF SCRAP IRON YARD IN I -2 DISTRICT LOCATED ON ARCH STREET • Chairman Gruett opened the hearing at 5:36 p.m. with the reading of publication #4632 as published in the Hutchinson Leader on Thursday, March 4, 1994. The request is for the purpose of considering a conditional use permit and lot split requested by Jay Freedland, Hutchinson Iron and Metal, to move business to property in I -2 (Heavy Industrial District) located on Arch Street. Building Official Jim Marka commented on the staff recommendation to continue the hearing until a determination is made on the EAW study. Mr. Marka explained the history of the proposal which is located in an I -2 Zoning District. He noted this in the only zoning district in Hutchinson that would conditionally permit this use. Building Official Marka commented on the notification of the neighboring property owners not only in city limits but also outside the city limits. He stated the township officials were also notified of this hearing. Ms. Mary Anne Wetherall, 1145 Arch St., Ms. Deb Fischer, 1150 Arch St. and Ms. Shelly Eggert, 1105 Arch St., all • concerned neighboring property owners, commented on the 1000' requirement from residential property. City Engineer John Rodeberg stated the lot is over 5 acres and it appears 3 acres is useable land. He explained the zoning and residential separation meaning zoning boundary separation which in this case would by agricultural. Mr. Rodeberg and Mr. Marka explained that the applicant must provide and comply with wetland requirements. They stated the NPDES will show the run off and a complete management report must be provided to the Pollution Control Agency. Mr. Marka read the list of materials brought to the scrap yard and noted none are hazardous. There was discussion on the need for an E.A.W. Building Official Marka commented on the State regulations. Mr. Steve Eggert, 1105 Arch St., questions the type of products Mr. Freedland will accept on the site and the enforcement of this issue. Mr. Marka stated that Mr. Freedland has told staff he will follow MPCA standards. Ms. Wetherall asked the commissioners to look at the • present site. Building Official Marka commented on the fact a portion 2 HUTCHINSON PLANNING COMMISSION MINUTES MARCH 15, 1994 of Mr. Freedland's present site is in the flood fringe and permitted by the DNR. • City Engineer Rodeberg stated it is required to have a NPDES permit which must be transferred to the new site. City Attorney G. Barry Anderson stated the conditions of the conditional use permit would require performance in accordance with standards. There was discussion on the type and kind trees and the berming. Mr. Eggert commented on the entrance gate. Mr. Marka stated the berm may be the most controversial and staff recommends a berm as opposed to the fence. Discussion followed on the retention pond and lining of the pond. Ms. Wetherall asked about looking at other sites outside of city limits. Building Official Marka stated soil borings will be required and that staff will add to the list of recommendations items concerning the road improvement, pond lining and soil borings. Ms. Brandt stated the pollution requirements must be met for State approval. Mr. Craig recommended continuing the hearing to answer • legal questions and receive a complete site plan. He also recommended concerned neighbors continue to talk to staff. Mr. Marka commented on meeting again with staff and neighboring property owners. Discussion followed on continuing the hearing. Building Official Jim Marka presented overheads on the permitted uses and conditionally permitted uses for the I -2 District. Mr. Lee Stritesky stated concerns with the berming on only two sides and questioned if a berm could be extended on the other side of the railroad tracks to the West and South. His father owns property to the South of the site and has concerns with the maintenance of the property. Mr. Willard Reiner, Hassan Valley Township Official, questioned the communication between city and township. City Attorney Anderson explained the process of notification for a public hearing. Mr. Dennis Potter, 630 Plum Ave, commended the staff on the working relationship and open communication they have had with the neighboring property owners to address concerns. • Mr. Richard Lennes, H.C.D. position statement from the and commended the property questions forward to staff. 3 C. Director, presented a H.C.D.C. Board of Directors owners for bringing their HUTCHINSON PLANNING COMMISSION MINUTES MARCH 15, 1994 Mr. Craig moved to continue both the conditional use permit and variance request to the next meeting. Seconded by Mr. Lenz the motion carried unanimously. • c) CONSIDERATION OF VARIANCE REQUESTED BY JAY FREEDLAND HUTCHINSON IRON AND METAL, FOR REDUCTION OF LOT DEPTH IN I -2 DISTRICT Continue to April meeting. d) CONSIDERATION OF VACATION OF UTILITY EASEMENT ON LOT IN WAGNER DEVELOPMENT CORPORATION PLAT SUBMITTED BY KEVIN COMPTON Chairman Gruett opened the hearing at 6:22 p.m. with the reading of publication #4634 as published in the Hutchinson Leader on Thursday, March 3, 1994. The request is for the purpose of considering a vacation of utility easement located in Wagner Development Corporation Plat submitted by Kevin Compton. Building Official Jim Marka explained the platting of outlot B as it was preplanned. He stated the developer must verify the 6' drainage and utility easement to be included in the property description by meets and bounds and relocation of the gas and electric in the easterly easement is to be paid by the developer. • Mr. Craig moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:24 p.m. Mr. Craig made a motion to recommend approval of the vacation of utility easement. Seconded by Ms. Brandt the motion carried unanimously. e) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE 1976 MOBILE HOME UNTO LOT IN COUNTRY CLUB TERRACE REQUESTED BY LARRY GILMER Chairman Gruett opened the hearing at 6:25 p.m. with the reading of publication #4635 as published in the Hutchinson Leader on Thursday, March 3, 1994. The request is for the purpose of considering a conditional use permit to move a 24' x 561, 1976 Artcraft mobile home onto lot 38 in Country Club Terrace requested by Larry Gilmer. Building Official Jim Marka commented on the recommendation by staff for approval stated the home complies with the life safety items. He explained a manufactured home installation permit is required after approval of the conditional use permit. Mr. Craig move to close the hearing, seconded by Mr. • Dobratz the hearing closed at 6:26 p.m. Mr. Lenz made a motion to recommend approval of the request subject to staff recommendations: Egress windows in all bedrooms, interconnected smoke detectors, verify all appliances, 4 HUTCHINSON PLANNING COMMISSION MINUTES MARCH 15, 1994 plumbing, electrical, etc. to be brought to present day • code and verify double glaze windows. Note: that a manufactured home installation permit is required after approval of the conditional use permit. Seconded by Mr. Wood the motion carried unanimously. f) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF FAIRWAY ESTATES SUBMITTED BY SAM MONTGOMERY Chairman Gruett opened the hearing at 6:27 p.m. with the reading of publication #4636 as published in the Hutchinson Leader on Thursday, March 3, 1994. The request is for the purpose of considering a preliminary and final plat to be known as "Fairway Estates" located north of the Crow River Country Club and Oakwood Addition submitted by Mr. Sam Montgomery. Building Official Jim Marka commented on the cooperation there has been between the developer and staff. He then commented on the 14 staff recommendations. Discussion followed on tot lots or contribution to parks. Mr. Dobratz moved to close the hearing, seconded by Mr. Craig the hearing closed at 6:40 p.m. Mr. Dobratz made a motion to recommend approval of the preliminary and final plat subject to the following staff recommendations: • 1) Verify with civil engineer that adequate water pressure for fire protection will be maintained, or will extra water main looping be necessary? 2) The extent of this preliminary plat pretty much limits our sanitary service capacity. Further development cannot be guaranteed without extension of sanitary from Hwy 7, and major deferred assessment costs. No commitment is implied by the City. 3) The area is presently outside of Hutchinson Utilities electric service area. No commitment to services can by guaranteed at this time. The Rural Electric Coop (REA) has no franchise agreement to serve within city limits. 4) Property annexed automatically is zoned - Residential 1 - for single family. explain (if applicable) any proposed rezonings, planned evelopments, etc. 5) Addressing and street naming cannot be confirmed at this time. Emergency service is reviewing this • along with the post master. Do not record the plat until this is resolved. See attached policy and existing street names. Fairway is already a designated street. We suggest naming the entire stretch Heritage Ave N.W. HUTCHINSON PLANNING COMMISSION MINUTES MARCH 15, 1994 We suggest using:Eagle Ave N.W. Birdie Circle N.W. vs Birdie Ln Birdie Court N.W. vs Augusta Ln • Golf Course Rd NW vs Golf Course Rd Par Ave NW vs Par Lane 6) Parkland Contribution to be paid prior to recording of the plat, $215.00 per unit. 7) Provide ponding drainage easements - confirm with City Engineer. 8) Lot Lot Lot Lot Lot Lot Lot Lot Lot 2 3 9 15 4 15 2 24 28 Elk 1 does Elk 1 does Elk 1 does Blk 1 does Elk 4 does Elk 3 does Elk 3 does Elk 1 does Elk 1 does not not not not not not not not not represent represent represent represent represent represent represent represent represent 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 30' rear setback 301 rear setback 9) Confirm Fire Hydrant locations with Fire Marshal. 10) Submit title opinion to City Attorney. 11) Subdivision agreement required. 12) Site grading to be within .5 by developer prior to • request for services. Right of Way to be within .2. 13) Provide drawing representing lowest floor elevation splits and walk -out elevations. 14) If building is to start prior or during road construction a separate access is required. Seconded by Mr. Wood the motion carried unanimously. g) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE GARAGE REQUESTED BY ROGER DEMEYER Chairman Gruett opened the hearing at 6:41 p.m. with the reading of publication #4637 as published in the Hutchinson Leader on Thursday, March 3, 1994. The request is for the purpose of considering a conditional use permit requested by Roger DeMeyer to move a 24' x 26' garage to property located at 815 Ash St. Mr. Marka commented on the proposal and the lot. Mr. Roger DeMeyer stated there is a 10' x 10' metal storage shed presently on the vacant lot. There was discussion on the lot with no principle • structure and the issue of moving a garage unto that lot. Mr. DeMeyer explained the problem he has had not having 9 HUTCHINSON PLANNING COMMISSION MINUTES MARCH 15, 1994 a garage for storage • Mr. Jim DeMeyer stated Roger owns both adjoining properties and would possibly sell the property in the future since there will be room for a home to be constructed. There were concerns by the planning commissioners with an accessory structure being placed on a vacant lot. Discussion followed on combining the lots. Mr. Roger DeMeyer explained his request and the sketch showing possible placement of a future house on the site. There was discussion on the request for a conditional use permit to move a garage and the possibility of tying conditions to the property. Asst. City Attorney Gina Brandt stated the ordinance has been followed for a conditionally permitted use to move the garage. Building Official Marka stated the city property identification system may be used to control the use of the property and place conditions on the property should it by sold. Mr. Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 7:06 p.m. Mr. Craig made a motion to recommend approval contingent on satisfactory wording and restrictions that property can not be sold and the title can not transfer from Mr. DeMeyer, without • removal of the garage or a building permit being issued for a permanent home on the property. Seconded by Mr. Lenz the motion carried unanimously. h) CONSIDERATION OF VARIANCE TO REDUCE LOT DIMENSION FROM 1 ACRE TO .95 ACRE REQUESTED BY BARRY BARTON FOR CONSTRUCTION OF COIN LAUNDRY AND CARWASH LOCATED ON HWY 7 W Chairman Gruett opened the hearing at 7:08 p.m. with the reading of publication #4638 as published in the Hutchinson Leader on Thursday, March 3, 1994. The request is for the purpose of considering a variance to reduce lot size from 1 acre to .95 acre for construction of coin laundry and carwash located at 1015 Hwy 7 West requested by Barry Barton. Building Official Marka stated the variance is for .05 acre and the carwash requires a conditional use permit. He commented on the 14 staff recommendations and also stated the survey does not show infrastructure but does show drainage and ponding. Mr. Marka stated the staff is comfortable with the site plan. City Engineer John Rodeberg stated the business will add • more traffic and accesses should be addressed according to MN DOT. Mr. Marka stated there is a driveway easement to the mini - storage units on the property. Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the hearing closed at 7:14 p.m. Mr. Lenz made a 4 HUTCHINSON PLANNING COMMISSION MINUTES MARCH 15, 1994 motion to recommend approval noting the following staff recommendations and a satisfactory site plan provided to Jim Marka by the City Council meeting 3/22/94: • 1) Show hardsurface area - including curbing. 2) Show sanitary sewer, water, gas, electricity locations and size. 3) Show water curb -stop location. 4) Submit plumbing drawings and schematics to the MN Dept. of Health - Plumbing Code Division. 5) Show parking locations and stripping at the following ratios: 1 - for each employee - carwash 4 - at each carwash lane - 3 on entrance, 1 on exit 16 - for laundromat 6) Laundry bathroom must be handicap compliant as well as access, 1 parking etc., signage 7) Show interior curbing separating driving and parking areas. 8) Shield dumpster refuse container - show on plan. 9) Shield vacuuming from public streets. 10) Carwash requires a grit container and flammable waste trap. 11) Professional Design required. 12) Show signage on site plan - sign permit required. 13) Review assessment activity with City Engineer including hook -up charges if any. 14) Two accesses to property are required. • Seconded by Mr. Craig the motion carried unanimously. i) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT A CARWASH AND COIN LAUNDRY IN C -4 DISTRICT LOCATED ON HWY 7 WEST REQUESTED BY BARRY BARTON Chairman Gruett opened the hearing at 7:15 p.m. with the reading of publication #4639 as published in the Hutchinson Leader on Thursday, March 3, 1994. The request is for the purpose of considering a conditional use permit to construct a carwash in C -4 district located at 1015 Hwy 7 W requested by Barry Barton. Building Official Jim Marka explained a carwash requires a conditional use permit. Mr. Craig moved to close the hearing, seconded by Ms. Brandt the hearing closed at 7:16 p.m. Mr. Craig made a motion to recommend approval to City Council. Seconded by Mr. Lenz the motion carried unanimously. OLD BUSINESS a) REVIEW OF COMPREHENSIVE PLAN AGENDA BY STAFF • Building Official Jim Marka commented on the staff review of the plan and the many items needing to be addressed. r HUTCHINSON PLANNING COMMISSION MINUTES MARCH 15, 1994 He recommended looking at the land use with apartments and commercial top priority. • Discussion followed on tapping into the many organized groups in Hutchinson for input. John Rodeberg commented on the urban area boundary and addressing that issue. The consensus of the planning commission would be to direct staff to develop a process and outline. Mr. Craig made a motion to review the process and the outline at the April Planning Commission meeting, seconded by Ms. Brandt the motion carried unanimously. 5. NEW BUSINESS (a) CONSIDERATION OF SEQUENCE OF CONSTRUCTION IN MORNINGSIDE DEVELOPMENT REQUESTED BY DEAN LIMOGES Building Official Jim Marka explained the change of the staging plan and the utilities ability to service the area. Mr. Daniel Duvel, 114 Pauls Rd., commented on the first • proposal and his concerns with the change of plans. City Engineer John Rodeberg explained the utilities are not available. Discussion followed on the marketing of the project and timeline of completion. Mr. Craig made a motion to pass on to City Council without negative comment taking into account the neighbor's valid concerns, in this case Mr. Limoges' activities are warranted, seconded by Mr. Lenz the motion carried unanimously. (b) COMMUNICATION FROM STAFF 1) REVIEW TIMING OF NW ANNEXATION Mr. Marka commented on the meeting with Acoma Township and their concerns with the 400 acre annexation. He presented the new proposal which would include half the property for annexation. There was discussion on orderly annexations and other development in the city. Mr. Lenz made a motion to recommend City Council direct the City Attorney to draft orderly . annexations for Hutchinson, Acoma and possibly Hassan Valley Township, he also moved to direct city staff to revise the survey in the NW corner of the city and meet with townships. Seconded by Mr. Craig the motion carried unanimously. I HUTCHINSON PLANNING COMMISSION MINUTES MARCH 15, 1994 2) COORDINATION OF PLANNING WITH COUNTY Jim Marka commented on a meeting with Mr. Ed Homan, • McLeod County Zoning Administrator at a planning staff meeting. Gary Plotz stated next year the meeting with County and Township Officials will follow a more informal format in a conference setting. 3) LEGAL OPINION ON COKE BUILDING Jim Marka commented on the use of the former Coke building and the proposal by 3M to employ mentally handicapped individuals. Dick Lennes, HCDC, explained that West Central Industries out of Willmar would put in a rework and assembly type use in the facility and employ approximately 25 individuals. This project would begin this summer. 4) LIMOGES SIGNAGE Jim Marka presented a drawing of proposed signage requested by Dean Limoges for Morningside Estates. The consensus of the planning commission would be to reduce the size, delete the advertising and tone down the sign, bringing the proposal back to the planning commission. 6. ADJOURNMENT • The meeting was adjourned at 8:30 p.m. Pi 1994 PUBLIC HEARINGS Letting No. 10 /Project No,. 94 -19 • McDonald Drive (from 140' west of Jackson Street to a point 7501 West of Jackson Street) The project includes the extension of sanitary sewer, watermain and storm sewer from Parkside 1st Addition to the east end of Parkside 2nd Addition, and street construction adjacent to Parkside lot and 2nd Additions (currently gravel). TOTAL ESTIMATED PROJECT COST - $ 74,400 ESTIMATED COST PER PARCEL Parkside First Addition $ 12,400/17 lots = $ 730 /lot Parkside 2nd Addition $ 24,800/17 lots = $ 1,460 /lot McDonald Property $ 37,200 (deferred until development /farmland) (South of McDonald Drive) NOTES: • Parkside 1st and 2nd Additions are covered by Subdivision Agreements that note this proposed improvement. U E�oR9 ROBERTS szv XT R-co a� • s R -5 z 3 10 i ♦ ! = i • toe wf a • :. 1±?��} n s F 'S 3) _ - ) 3♦ ; � o s � i� ' � • �Nq�O X - ' I ) � i �eiO! � 7 sl i i • Y � • ) • • z ' tf DRIVE I B 7 e• i : <� i • �•z • ! J a z • ? i !$) W 3 � B B z r DRIVE • 4� y t f. ) ` Y rr w r a ! 3 w � a,A ` 1 ) ) • ! •• 1 J •` Q .Tf. • t^ C r .. p ' 1C•1 rl • 3 � s a We • to '3) ~ 3°V 3 r n I s:.VGtJAf.J g rKOPc2T`j ^-� _I LOGPrT107J R -1 GRADE • ROAD d �I RESOLUTION NO. 10177 . RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 94 -19 WHEREAS, a resolution of the City Council adopted the Sth day of March, 1994, fixed a date for a Council Hearing on the improvement of McDonald Drive from 140' West of Jackson Street to a point 750' West of Jackson Street by construction of storm sewer, sanitary sewer, sewer services, watermain, water services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances. AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 22nd day of March, 1994, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the Sth day of March, 1994. • 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 22nd day of March, 1994. City Administrator • Mayor 5-�A: • • � � = Huron Street (2nd Avenue SE to 3rd Avenue SE) Project No. 94 -27 The project proposes to construct sanitary sewer lines to serve the above referenced section of Huron Street. The properties are currently not served, or utilize old sanitary sewer lines that will be abandoned. The project is proposed to be added by Change Order to Project 93 -07 which includes the Street construction of the same section of road. The sanitary sewer was inadvertently omitted from the original project. Estimated Assessments ITEM RANGE AVERAGE SANITARY SEWER SERVICE $500 -700 /each $ 600 /lot SANITARY SEWER LATERAL $14 - 16 /FF $ 15 Typical Assessment (66' lot) LATERAL ASSESSMENT (66' x $15) _ $ 990 SERVICE ASSESSMENT = S 600 TOTAL ESTIMATED ASSESSMENT PER 66' LOT ,4 1,590 Sanitary sewer assessments to properties not immediately needing service are proposed to be deferred until connection (Dakota Rail parcel), Parcels with existing City sewer service will be credited for the lateral portion of the assessment. NMS: • WILL DESIGN PROJECT AND 00 OUT FOR BIDS IF APPROVED AT PUBLIC HEARING • ASSESSMENT HEARING TO BE HELD AFTER BIDS, PRIOR TO AWARD OF CONTRACT • ACTUAL ASSESSMENTS TO 8E CALCULATED FOR ASSESSMENT HEARING, BASED ON THE REAL PROJECT COSTS > PAYMENT OPTIONS: Full payment without interest by October 1, 1994 Full payment with interest (from October lot) by November 15, 1994 After November 15, 1994 the assessments are certified to tax rolls Assessment on Tax Roll, 10 years with interest, Equal Principal Deferment available for property owners, meeting income guidelines, who are either over 65 years old or disabled. N. �*% s 1\ � j7 \ 4fl+ f 11 W11111 - 'Q \� s: a Sz 13 2 IN ti 5_� 2 gas z _ :�•• � �� �� ° � �tT� C 024.32 02393 _ ' 102 3 10 / 1005 -5 �i �? , i ° /\ 8 3 4 ` �5 a 3 iz o 9 e yE 02�v. s ♦ 6 s .0 18.98 \Av C33.SC AV6SE1021.31 ' f•1G18.� i!JJ .20 - -15" =i W -I V M.gi5 E 44 5- io i Io i e 2 �`B 2 `� 9 2 r 9 I 2 P M L � 7 a �u 3 � _ � `♦ 3 Ll 66 6 a 4 T� 4 �'' 4 �` i I) a 1 _ - - -fi L7 LJ 6 6 6 i i J Ir J�•�� �/ c` � (VAC ED) F- (VACATED) LjJ �J? -1 -32 W :Ji 132 ' I it 10 I S // 2 S 2 n. 2 co 3 J a �8 3 ? i 3 el a 0 3 a �f - -e --------- - n = 37 ..4 8j oc i � e 4 4 4 m!`�030.33 a > I J3 .42j e - - - 5 ° 6 �� rya • r, �� S st 38'1 -l5 501 J 202' ly" ^3' X1,65 */ `IC33.94 6i 1 0.14 ; 3 9-_ —t (VAOATED) eN -261 to :Ii +, It -50 - - -- RESOLUTION NO. 10178 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 94 -27 WHEREAS, a resolution of the City Council adopted the 8th day of March, 1994, fixed a date for a Council Hearing on the improvement of Huron Street from 2nd Avenue SE to 3rd Avenue SE by construction of sanitary sewer, sewer and water services and appurtenances. AND WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 22nd day of March, 1994, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. 1. Such improvement is hereby ordered as proposed in the resolution adopted the 8th day of March, 1994. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 22nd day of March, 1994. City Administrator 0 Mayor 40 C M E M O R A N D U M DATE: March 15, 1994 TO: Mayor and City Council FROM: Randy DeVries SUBJECT: Central State W.E.F. Conference The Central States Water Environment Federation Conference is scheduled for May 17 -20 in St. Charles, Illinois. I have been asked by the conference committee along with Ed Nevers to give a paper on "Compliance with E.P.A. Sludge Regulations." Also at the conference I will be receiving a Central States Operations Award. I am requesting out of state travel to attend this conference, and it was budgeted for 1994. The estimated travel cost is $575. cc: Gary Plotz RD /ds City Hall 37 Washington Avenue West (612) 587 -5151 Parks Er Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on w Ycled paper - Police Department 10 Franklin Street South (612) 587 -2242 1,A ADMINISTRATIVE YEAR: 1993-1994 President KENNETH V. JOHNSON Greeley and Hansen 100 S. Wacker Drive, Suite 1400 Chicago, IL 606064003 (312) 578 -2320 FAX (312) 5561986 tat Vice President THOMAS J. BUNKER Racine Water and Waste wP­ 800 Center street Room 227, City Hall Annex Racine, WI 534031444 (414) 636-9434 FAX (414) 6363933 2nd Vice President JOHN E. FISHER C' 1 Central States Water Environment Association, Inc. Comprised of the States of Illinois, Minnesota, Wisconsin Member: Water Environment Federation SECRETARY-TREASURER: ROGER C. ANDREW Springfield Metro Sanitary District 3017 N. 6th Street, R.R. 12 Springfield, IL 62707 (217) 528 -0491 FAX (217) 5280497 March 10, 1994 Randy Devries Wastewater Treatment Plant 27 Washington Ave. West Hutchinson, MN 55350 1ty o Austin 1205 South Main Street Austin, MN 55912 (507) 4377701 FAX (507) 4377702 WEF Director '93 GERALD L PETERS Springgfield Metro Sanitary District 3011 N. 8th St., R.R. 12 Springfield, IL 62707 (217) 5260491 FAX (217) 528-0497 WEF Director '95 CHARLES R. DEWOLF Ag Chem Equipment Co. 626 So. Donnelly Litchfield, MN 55355 16121 6938132 FAX (612) 8938132 WEF Director '96 WISILLMINN Editor FRANK T. LAMM HNTS Corporation One Park Plan, Suite 500 11270 West Park Place Milw1aukeq WI 53224 VIZ (4 2359 -2315 Immediate Past President SAM L CLAASSEN Rieke Carroll Muller Assoc., Inc. P.O. Box 130 Minnetonka, MN 55343 (61 93 461 91211 93S8814 WI Section Trustee V5 RONALD W. DICKRELL Marshfield Wastewater Utility 2815 South Vine Avenue Marshfield, WI 54449-0727 FAX �d3"9310 MN Section Trustee '94 MICHAEL A. ZAGAR R Rieke Carroll Muller Assoc., Inc. P.O. Box 130 Minnetonka, MN 55343 FAX (612) 99335-8814 IL Section Trustee '94 RONALD W. LYMAN Urbana a Champaign Sanitary District P.O. Box 669 Urbana, IL 61801 -0669 (217) 3673409 FAX (217) 3672603 PWOD Regional Council Representative '96 ERIC R. LECUYER City of Crystal Lak< 100 W. Municipal Complex Crystal Lake. IL 60014 (815) 4592020 FAX 1815) 459 -2350 Dear Randy: On behalf of the Central States Water Environment Association Executive Committee, I would like to offer congratulations on your recently being named to receive a Central States Operation Award. The award will be presented at the Annual Banquet of the 67th Annual Meeting, which will be held on Thursday, May 19th, at Pheasant Run, St. Charles, Illinois. CSWEA President Kenneth V. Johnson will present your award. Please send me a short biography for use in making the =sentation and confirm if you will be able to attend. CA:ds Very truly yours, Roger C. Andrew Secretary/Treasurer 6781 ANNUAL MEETING: MAY 1720, 1994, PHEASANT RUN, ST. CHARLES, IL L I u C� oca Arrangements Chair Technical Program Clair ROBERT L CLAVEL JOHN C. VOGEL Wheaton Sanitary District Greeley and Hansen P.O. Box 626 Wheaton, IL 60189 100 S. Wacker Drivel, Suite 1400 F0816961515 Chico a, IL 606064003 AX (708) 6665536 312) 9000 FAX (312) 5561988 1 J co��a MARIA RE�EiVEG Go gy_ 'M Its sae�'l IfOL��� �. Co asq, � o._. n51. 11 C M E ti1 O R A N D U M March 16, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering /Public Works RE: South Grade Road Improvements (TH 15 to Dale Street) Letting No. 7 /Project No. 94 -07 Attached are the following resolutions regarding the above referenced project: 1. Resolution ordering Preparation of Report on Improvement 2. Resolution Receiving Report and Calling for Hearing The project report has been completed by Bolton & Menk and was . previously submitted to the Council. This project originally was to include replacement of the bituminous surface only, utilizing 80% match of federal funds. We have since had several items come up: 1. Severe watermain deterioration has created several major leaks in a portion of the roadway. We are proposing to replace a 4 block stretch of the watermain. 2. The storms last year emphasized the poor condition and the undersizing of the storm sewer system. If the upgrade is completed with this project, federal funds will cover a portion of the storm sewer costs. 3. The TH 15 intersection redesign proposed last year was dropped due to high costs and late bids. It has been included in this project and is also eligible for federal matching funds. These items have changed the scope of the project from what was earlier planned. The end result is that the project cost has risen, but the federal share of the project has also increased. The federal funding is in place for this year. We highly recommend completing the project at this time to take advantage of the federal funding. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printedon recydct pnper- Police Department 10 Franklin Street South (612) 587 -2242 F n • ? <T• a E•LYNDALE 4VE. ) n • ° �� f ! qpp 16 It I! , R !0 =I N f [ y VIP, ° L C i e s a s z I 1 2 z: n • ] o* oo I R . 4pT e ! ? • y I z � M 1 a CLINTON I AVENUE N MI i i 11 I � II IJ t r ? 1] 1 Y R _ I•�.`N'J \N a t x 1 i4 O'Va" a 11 • a s 9 6 J ! I 10 Id9 NITCNIN9011 1 y MALL nITCHIN30N 2 CENTURY PADEN a I I— C •. 3 I I ' FDD TNM & FIRST I p . I eOUTMJNI[ I TO T {BRAG[ L Ir PLAT I [ M]. [ I MALL f f F ? r ,I AVENUE �. a 1 3- x ATLANTA AVENUE x �Y�T' -'it f ST 1 ' :i 1 „ ALO11gNl z � � 4 0 LOT e CLRAR W i FREEYO){T __ nL- M•YITµ NUTCNINSON AMA VOCATIONAL TEI w w •„ le �! e z e N n ,f' LAURA AVENUE —• o. • 3 i 4. N e e T •e �1^ CRAIG AVENUE 2 PARN ' w. . a • J t x a 1 ! t li al I x ] ♦ s y, S s 6 T eJ •• • • AVENUE ) • u. y q a • R� • � n'w rk m � LPI1eM• 1 i A W OW f F b • 6 P I l 5 LYfNOIeN ONMGN P ^ � � IP • • r • • { a M CHICAGO AVENUE CNEYe d'N�, I n.• �n +.w �u na. I O. �, e a . • I t ) 3 e N Q w w. s• w r w+ .r. i I Jfl H CLEVELAND •��•�� AVENUE - oQ R -3 F n • ? <T• a E•LYNDALE 4VE. ) n • ° �� f ! qpp 16 It I! , R !0 =I N f [ y VIP, ° L C i e s a s z I 1 2 z: n • ] o* oo I R . 4pT e ! ? • y I z � M 1 a CLINTON I AVENUE N MI i i 11 I � II IJ t r ? 1] 1 Y R _ I•�.`N'J \N a t x 1 i4 O'Va" a 11 • a s 9 6 J ! I 10 Id9 NITCNIN9011 1 y MALL nITCHIN30N 2 CENTURY PADEN a I I— C •. 3 I I ' FDD TNM & FIRST I p . I eOUTMJNI[ I TO T {BRAG[ L Ir PLAT I [ M]. [ I MALL f f F ? r ,I AVENUE �. a 1 3- x ATLANTA AVENUE x �Y�T' -'it f ST 1 ' :i 1 „ ALO11gNl z � � 4 0 LOT e CLRAR W i FREEYO){T __ nL- M•YITµ NUTCNINSON AMA VOCATIONAL TEI CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, NN 55350 ENGINEER'S REPORT DATE: March 16th, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 7, Project No. 94 -07 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of April, 1994. Project No. 94 -07: South Grade Road from TH 15 to Dale Street by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous wear course and appurtenances. Construction Cost $ 579,000.00 Engineering/ Administration (16 %) $ 92,500.00 Fiscal /Legal /Capitalized Interest (8 %) $ 46,500.00 ESTIMATED TOTAL ----------------------- - - - - -- $ 718,000.00 Assessable Cost $ 100,000.00 Deferred Assessable Cost $ City Bonded $ 258,000.00 City Other Funds $ MSA $ Federal Fund $ 360,000.00 ESTIMATED TOTAL ----------------------- - - - - -- $ 718,000.00 JPR /PV RESOLUTION NO. 10175 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVE14ENT LETTING NO. 7 PROJECT NO. 94 -07 WHEREAS, it is proposed to improve South Grade Road from TH 15 to Dale Street by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous wear course and appurtenances. WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of March, 1994. 0 City Administrator 40 Mayor RESOLUTION N0. 10176 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO.7 PROJECT NO. %-07 WHEREAS, pursuant to a resolution of the Council adopted March 22nd, 1994, a report has been prepared by the Director of Engineering, with reference to the improvement of South Grade Road from TH 15 to Dale Street by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous wear course and appurtenances. Said report was received by the Council on March 22nd, 1994. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,MINNESOTA= 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $718,000.00. 2. A public hearing shall be held on such proposed improvements on the 12th day of April, 1994, in the Council Chambers of the City of Hutchinson at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 22nd day of March, 1994. Mayor City Administrator ' A. r1 LJ M E M O R A N D U M March 16, 1994 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering /Public Works RE: Consideration of Need for Environmental Assessment Worksheet (EAW) for Hutchinson Iron & Metal As required by Minnesota Statutes, the City Council must make a decision on whether an EAW is required for the above referenced project by April 11, 1994. As previously noted, a petition was filed with the Environmental Quality Board requesting that the City, the Responsible Government Unit (RGU), review the need for the EAW. I recommend that the City Council determine that an SAW is not required due to the following: 1. The project does not of the categories fo Impact Statement). categorical criteria 0 City Center relate to, and is not covered by, any r a mandatory EAW or EIS (Environmental None of the criteria utilized in the are relative to this project. There is the potential for physical alteration of the adjacent wetland area. However, preliminary discussions with the owner indicate that he is not planning on filling the wetland areas. By state law he must work with the Soil and Water Conservation District (SWCD) and the County Environmentalist to delineate the wetlands, and mitigate any physical alteration. He has indicated that he will have the wetlands delineated, and he has contacted the County Environmentalist regarding the proposal. The owner is required to have a NPDES (National Pollutant Discharge Elimination System) permit for the site. He has indicated that he has a permit for the existing site. The new facility must receive the permit in order to discharge storm water from the site. The permit also requires development of a Storm Water Pollution Prevention Plan that must include the following: a) Identify potential sources of pollutants which may effect the quality of the storm water discharge. 111 Hassan Street SE Hutchinson, MN 55350 -2522 (612) 587 -5151 Far(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax(612)234 -4240 - Primed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax(612)587 -6427 9- r�. Rsepagae to ZW petition/Lutahinean Tx= c uetal NOW to City Llxmoil/darOb 1i, 19911"Page 2 b) Implement erosion control measures on -site. c) Describe and implement practices which reduce pollutants in the storm sewer discharge. d) Certify that no storm water discharge from the site is made that is not covered by the NPDES permit. e) Provide a complete site plan showing structures, storage areas, discharge outfalls, direction of storm water runoff, location of receiving water, drainage areas, topographic and geographic features, vegetation and soil characteristics, and impervious surface area. Most of these items are also part of City requirements for the Site Plan that is submitted for the Conditional Use Permit (CUP). f) List potential pollutants and describe how the materials are stored handled, managed, processed, fabricated, transported or transferred at the facility site. g) Identify and describe Best Management Practices (BMP) for the project. The BMPs must address: 1: Source reduction (Preventative maintenance, response procedures, material management procedures, employee training) 2: Containment /Diversion (segregating, separating, berming, diverting flow, dust control) 3: Treatment (storm water detention pond) h) Identify management and response procedures Information from the Minnesota Pollution Control Agency (MPCA) regarding the potential for environmental damage from scrapyarde focuses on certain types of scrapyards. Of the 16 scrapyards currently under review by the MPCA for potential environmental concerns, all 16 relate to scrapyards which handle specialized scrap: Transformer salvaging, burning of solvents and paints, battery recycling or normal auto salvage yards. The proposed scrapyard will not handle these items. Items allowed at the site include ferrous and non - ferrous metals. No batteries, freon, oil, PCBs, etc. will be allowed. 5. All scrap which has previously contained hazardous materials (i.e. gas and fuel tanks, oil burners, air conditioners, refrigerators, etc.) must be processed by a licensed contractor and the materials legally removed prior to deposition on the site. 0 Response to MW Petitlm/Butchineon Iron F Metal Memo to City council /werrh 16, 1991 1page 3 Based on these requirements, and any additional requirements that may be imposed by the City as part of the Conditional Use Permit (CUP), the environmental concerns raised by the petitioners, and outlined in the EAW, are being addressed. I would recommend that the City require that the NPDES permit, the Storm Water Pollution Prevention Plan, the complete Site Plan, and all related materials be submitted to the City prior to issuance of the CUP. I also recommend that a site review be completed periodically, either by the City, County Environmentalist, or the MPCA or other state agencies to verify compliance with the NPDES permit and the CUP. CC: Oftry Plotz - City Administrator Planning Commission James Marka - Building /Zoning official Dick Isnnes - HCDC Jay Freedland - Hutchinson Iron & Metal Citizen HAW Petitioners Hassan Valley Township Board - Paul Melchior - McLeod County Environmentalist Ed Homan - McLeod County Zoning official FILE: Mitchinson Iron & Metal • • BRYN GARDD k " AN, FOOT CLINIC David W. Maher, D.P.M. Podiatrist and Foot Surgeon 945 Echo Dr. - P.O. Box 564 Hutchinson, MN 55350 (612) 587-4409 March 3, 1994 Gary Plotz City Of Hutchinson City Center 111 Hassan Street S.E. Hutchinson, MN 55350 Dear Gary: REC� If you have any questions in regard to the form, please call me • at 587 -4409. I tried to fall at out as well as I could but I do not quote understand all of the typical leagal ,7argan. I also noticed in the top right hand corner it states short term, I believe it is $50.00, if you need a check from us for (50.00 for the application we can do that. At this time we are splitting our profits for this with the firemen as a donation so anything that we have to pay decreases the amount that we will be able to turn around and donate back to the foremen. If there is a way that we can forego the $50.00 fee that will be fifty more dollar that we will If you have any questions or Sincerel , Davi W. Maher, D.P.M. need to contact me, please do. is be able to give t to the fare department. Sincerel , Davi W. Maher, D.P.M. need to contact me, please do. is RETAIL "ON SALE" Amf of pinnaota, covxrr ojp To the mklc".V40r, 4,91cw of tie... State of Utanemota: hosby &W —/w a Uaraw to, as W" of V Is-14— ball At Mail Omb, Non-latoxicating Malt Liquara, by raao, Jw W..po wn. than evtaw ram 1. th, d"vQa w foLlowa, (a.4m r"PL "" ka, , pprar ghabflama and to that and npear.t and Ptaft- mir follows: That avd appAwnt Da �ssV._ alNa! i8._.aiti:ea .) W Dried sear.: el toed n.arvl ohra,a.r and ,p.t,; ad ha , aff.I.M Ma ag, of 91 yamm,; that-.- pvpKeiw-- If a, s,r.blish.t fo, rhieh the 1w. WEU be i"wd if Ima,.L That no wonufaetary of -.19 ulaw, A" any OW.WAIA i. WA06 ge in Fort. L. raid b.00. of std Pplkaw "j, I.Ww thammi., That rid appl:eaW ... wake aPPU-9— p-rar"f a" rbjamt i, sU A, Soap, of 0, year of X..,,wta and a%, vrdfmarres and mlUtagam, of appl.abl, lhs.am, whkA a,r hby wade a port Aawf, and Apuby sfrmJa aaanw &" ebp 06 Each amro. I further sto I,, that _he is not W" the holder of, nor hm --he made application ficir, no, does --Ar intend to make OPPlIcation for a federal Retail Dealers Speend Mx stamp for tAw sak of how, DWJmd . -A.__ u cnvwwmwlm WYMM Illwausmox MMRNNK w 5mm IS-2Z SY P. 0. dddnm,, 0 MAINSTREET9, �t 45 Washington Avenue East Hutchinson, MN 55350 Tele. (612) 587 -5394 g5g\ March 4, 1994 2' Q 678 o. The Honorable Marlin Torgerson and Members of the City Council N City of Hutchinson a° 1 I 1 Hassan Street South - eY - - - -•. Hutchinson, Minnesota 55350 Dear Mayor Torgerson and Members of the City Council, I am writing on behalf of the MainStreet— Hutchinson Association to request the use of Library Square Park for our Picnic in the Park on Tuesday, July 12. The picnic will be held on the first day of Crazy Days. We would like to request the following and will coordinate efforts with everyone involved: • The use of Library Square Park • The use of Park & Recreation Department picnic tables and trash cans and their transportation to and from the area. MainStreet will arrange for cleanup. These will then already be in the Park for their use on Wednesday, July 13th, for the Chamber's and MainStreet's Street Dance. • I will contact you within the next week to discuss our request further and answer any questions you may have. In the meantime, if you wish additional information, you may contact me at the Hutchinson Leader (587 - 5000). Thank you in advance for your help. S' erely haron Bardonner MainStreet—Hutchinson cc: Buzz Burtch, MainStreet Dolf Moon, Parks & Recreation Department 0 • 0 HUTCHINSON AREA CHAMBER OF COMMERCE 45 Washington Avenue East Hutchinson, MN 55350 (612) 587 -5252 March 4, 1994 �190�t 1 The Honorable Marlin Torgerson and Members of the City Council City of Hutchinson - oil 0 111 Hassan Street South `sue Hutchinson, Minnesota 55350 Dear Mayor Torgerson and Members of the City Council, I am writing on behalf of the Retail Task Force of the Hutchinson Area Chamber of Commerce and the MainStreet— Hutchinson Association to request the city's help in hosting a street dance during Crazy Days. Our goal is to bring more people to our city to shop and be entertained. Our plans are to hold the dance on the second day of Crazy Days, Wednesday, July 13th, from 7:00 p.m. to 11:00 p.m. The dance would include a country- and - western band; food vendors; and beer sales provided by the Jaycees. We are requesting that the event be located on First Avenue S.E. between Main and Hassan Streets (the area in front of the Underground). A tentative map of the area is attached for your reference. We would like to request the following and will coordinate efforts with everyone involved: • The use of Library Square Park — possibly for food vendors, seating and portable bathrooms. • The closing of First Avenue S.E. between Main and Hassan Streets for the dance, food vendors, beer sales and seating. We anticipate that the street will need to be closed from approximately noon to midnight on Wednesday, July 13th. • The setting up of a restricted area where beer can be sold and consumed. Can the Street Department erect a temporary fence to set off this area? • The use of Park & Recreation Department picnic tables and trash cans and their transportation to and from First Avenue S.E. The Task Force and Mainstreet will arrange for cleanup. These will already be in the area following the Mainstreet Picnic in the Park on Tuesday, July 12. • The use of the City's electrical service to power the band's and food vendors' equipment. • The granting of a temporary beer sales permit to the Jaycees, which they will apply for. • The assistance of the Hutchinson Police Department in setting up the event to ensure drinking is done responsibly and no underage sales are permitted. I have already spoken to Chief Madson to get his input; he has told us the department would hold a training session to advise us on "carding" beer consumers and limiting sales to people who seem intoxicated. I will contact you within the next week to discuss our request further and answer any questions you may have. In the meantime, if you wish additional information, you may contact me at the Hutchinson Leader (587 -5000) or Cheryl Wendorff at the Chamber office (587 - 5252). Thank you in advance for your help. S�rely,� Sharp HACC Retail Task Force cc: Dolf Moon, Parks & Recreation Department Doug Meier, Street Department Steve Madson, Police Department MainStreet — Hutchinson Cheryl Labat & Brace Christianson, RTF 9 ..._. ACCREDITED � a..•e•w m..,xc • C� C, M E M O R A N D U M DATE: March 10, 1994 TO: Gary Plot2, City Administrator Ken Merrill, Finance Director /� FROM: Jim Marka, Building Official `-7jA RE: Open House - Request for Purchase In preparation for the open house we have received the following bid proposals: 1) 2) 3) 4) JGM /mms Exhaust hood for Blue Line Copy Machine (gives off ammonia odor) Allied Mechanical $ 550.00 Front door handicap opener for one leaf of each pair with delay, and /or sequential timer, radio controlled with heavy duty battery. Stanley W. R. Ringheim Doormaster $3,300.00 No response $3,200.00 Sidelight and window blinds Please have installer verify dimensions previously provided. Wells Interior $3,250.00 Interior Signage7 (Use Hutch Utilities supplier /equipment) cc: John Rodeberg City Hall 37 Washington Avenue West (612) 587 -5151 Parks &Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - 1-4-4- Police 17epartment 10 Franklin Street South (612) 587 -2242 9 -F C DATE: March 4, 1994 M E M O R A N D U M TO: Gary Plotz, City Administrator Ken Merrill, Finance Director FROM: Jim Marks, Building Official RE: City Center Window Treatments The attached list represents (25) window and sidelight vertical blinds for the City Center. As you know, we have installed (1) trial window blind in Cal Rice's office and (1) sidelight blind in Mark Hensen's office for viewing. Priced locally, these blinds are approximately twice the price, however installation is included. The price quote of $3,246.75 from: Wells Interior 7171 Amador Road Bublin, CA 94568 Phone No. 1- 800 - 547 -8982 Fax No. 1- 510- 829 -1374 Does not include installation, so we would have to do this in house. I have taken the physical measurements and Mark Hensen has double checked only the quantities, so I suggest possibly Phil or Jim double check the measurement prior to placing the order. JGM /mms cc: John Rodeberg File City Hall Parks & Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Priri ted nn rat", - Police Department M 10 Franklin Street South (612) 587 -2242 9- F, . LEVOLOR VERTICAL BLINDS (10) Levolor Vertical Blinds for sidelights 46 -1/4" x 84" ht. - Outside mount with vinyl back, Serenade 8919, PG 3 Gray flannel Draws to be adaptable for either left or right $ 129.87/ each Motor Vehicle (Marilyn's (1) Levolor Vertical Blind for window 46 -1/4 "w x 71 -3/4" ht. inside mount with vinyl back, Serenade 8919, PG 3 Gray flannel (typical all following dimensions) Draws to be adaptable for either left or right $ 129.87 Motor Vehicle (1) 46 "w x 72 -3/8" ht. for window Motor Vehicle (1) 46 "w x 72 -1/2" ht. for window HCDC (Dick) (1) 46 -1/4 11w x 71 -3/4" ht. for window . Building (Mark H.) (1) 45 -7/8 11w x 72" ht. for window (Jim) (1) 46 -1/8 "w x 72" ht. for window Engineering (John) (1) 46 -1/8 "w x 72" ht. for window Finance (Ken) (1) 46 -1/4 "w x 71 -7/8" ht. for window Personnel (Hazel) (1) 46 -1/4 "w x 72" ht. for window Open Area - Future Office (1) 46 -1/8 "w x 71 -3/4" ht. for window City Administration (Gary) (1) 46 -1/8 "w x 71 -7/8" ht. for window . Council Library (1) 46 -1/4 "w x 72" ht. for window (1) 46 -3 /8 11w x 72 -1/8" ht. for window Council Chambers (1) 46 -1/4 "w x 72 -5/8" ht. for window (1) 46 -1 /8 "w x 72 -5/8" ht. for window 15 Windows Total 10 Sidelights Total 25 Total x $129.87 = $3,246.75 0 0 0 C M E M G R A N D U M March 17, 1994 TO: Mayor and City Council / FROM: Dolf Moon, Director of Parks & Recreation and Community John P. Rodeberg, Director of Engineering /Public Works RE: Consideration of Authorization to Apply for Department of Natural Resources Cooperative Grant Program for Greater Minnesota We are proposing to apply for a grant to complete the severance of the Luce Line Trail from Garden Road to Arch Street. The grant is a 50 % -5096 match, with in -kind services not allowed. The total grant can not exceed $ 50,000 which relates to a total project cost of $ 100,000. Based on our preliminary review, it appears as if approximately 1 acre of permanent right -of -way or easement needs to be acquired. Also approximately 3 acres of temporary easement would be needed for construction. Based on an estimated cost of $ 10,000 /acre for permanent and $ 2,500 /acre for temporary, land acquisition would cost $ 17,500. Estimating a 2,665 foot long trail, 10' with 0.5' of gravel relates to a construction cost of approximately $ 18,000 for a total estimated project cost of $ 35,500. The City share would therefore be approximately $ 18,000. The other option would be for the City to apply for land acquisition costs only, and complete the trail construction utilizing City personnel. Assuming that the grant will pay for unplaced gravel and seed and other supplies, the total direct project cost would be reduced to approximately $ 22,000 which would relate to a City share of $ 11,000. Please let us know which direction we should go. Dolf will be at the meeting to discuss the proposal. City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - P,mfed on mended paper - %- G. Cooperative Trail Grants Program - Greater Minnesota Round 11 Department of Natural Resources In cooperation with the Metropolitan Council and the MN Department of Transportation Application Instructions (REVISED) February 16, 1994 Introduction At the recommendation of the Legislative Commission on MN Resources, the 1993 Legislature appropriated $500,000 to the Department of Natural Resources to accelerate development of trail linkages. With the cooperation of the MN Department of Transportation. and the Metropolitan Council, the program ` il! assist communities and other local units of government to more fully benefit from state assisted public recreation facilities. 0 The first round (Round 1) of applications for this money ended November 12, 1993. As a result of the applications received, approximately $600,000 worth of projects will go immediately to contract. Because approximately, $400,000 of those projects are earmarked for the Twin Cities Metropolitan Area, the balance of the funds will go for projects in Greater Minnesota. This program accelerates local trail connections to planned and existing state trails is and other public recreation facilities by awarding matching (50/50) grants to local units of government. Grants will be awarded for the acquisition and development of connecting trails and for removal of barriers that impede full access to these facilities. The emphasis of this program is to promote access from local communities to significant recreation facilities, not to develop significant new recreation facilities. The maximum permissible reimbursement grant per project application is $50,000. The minimum permissible reimbursement grant is $5,000. Process to be Followed Successful applicants will be informed of their reimbursement grants by April 20, 1994. However, applicants should be aware that it will take some time before a mutually agreeable contract is signed and processed. Do not initiate any work that you expect to be reimbursed for prior to signing a contract with the state. All Projects must be completed by June 30, 1995. Work remaining after that date will not be reimbursed Upon completion of the project, an evaluation may be required to assure compliance to the provisions of the reimbursement grant. 1 of 3 pages 9 -� Permissible Uses -For Greater Minnesota, construction of trails on public lands that link communities with state trails and state parks. Additionally, for this second round (Round N) of requests, linkages to significant county parks and trails will also be allowed. -For Greater Minnesota, removal of barriers that limit access to state trails and state parks, and significant county parks and trails. -For Greater Minnesota, acquisition of trail right -of -way necessary to link local communities with state trails and state parks, and significant county parks and trails. However, acquisition of trail right -of -way will only be a reimbursable expense when it is proposed in conjunction with trail development (ie., this program will not reimburse projects that do not result in a useable trail connection). Land appraisals are not reimbursable expenses for this program. Non - permissible Uses Ordinary sidewalk construction Trail maintenance Trail rehabilitation Condemnation of any kind of interest in property. Qualifying Requirements All applications must address each of the following qualifying requirements. Address them in the order that they are presented below. Failure to provide information on each of the requirements will result in the disqualification of the application: 1. Project will result in a trail linkage that is immediately available for use by the general public. 2. With regards to bicycle trails, applicants will be required to conform with recommendations contained within the 1991 "Guide for the Development Of Bicycle Facilities" developed by the American Assoc. of State Highway and Transportation Officials (AASHTO); for other uses they must conform with "DNR Trail Development Guidelines" or their equivalent. 3. Local /area support must be demonstrated (e.g., council resolutions, minutes of public meetings, letters of support, etc.) 4. Fifty percent (50 %) hard match (ie., money). State funds must not be used to realize the match. 5. No less than $5,000 and no more than $50,000 will be reimbursed for a single proposal 6. Project must be totally within Minnesota. 7. Goals of the project must be clearly defined with would benefit from the project. 8. Demonstrated compatibility of the uses provided provided by the recreation facility. a delineation of which user groups by the project proposal with uses 9. Project must be a permissible use as defined above. 10. In addition to the total cost of the project, the proposal must breakout significant projected expenditures. 11. Neither this funding and /or to meet existing be reimbursable). source nor the "hard match" can be used for labor services payroll (ie., only contract services, materials and supplies will 2 of 3 pages Evaluation Criteria All applications must address each of the following evaluation criteria. Address them in the order that they are presented below. Failure to provide information on each of the criterion will result in the disqualification of the application: A Public need for and benefit of project (max 20 points): urgency of action, potential to lose the opportunity, number of people within one mile of the project proposal, number of people who would benefit from the project when compared to the total cost of the project (for example, how many people will be expected to use this trail segment over the course of a year as a result of funding the project?). For proposals that involve county parks and trails, a complete set of data that supports your contention that It is "significant' must be included. This includes annual visitation records. For county trails, list its existing length, the trail surface and user groups that are presently being served. For county parks, completely describe park development and the acreage of the facility. For either trails or parks, please include a park map /brochure. B. Applicant capabilify(max 20 points): demonstrated ability to complete the project and subsequently operate, and maintain it. Specifically provide evidence of successful and timely completion of other such projects. A 5 year operations and maintenance cost estimate, and the projected source of these funds is also required. C. Site and project quahly(max 35 pants): - demonstrated ability of the project to link residential areas to intended recreation facilities, - appropriateness of the site /corridor for the intended or existing uses - clarity, detail, and quality of project plan /design, - quality of existing development (if any) on site or in corridor; attention to safety, is accessibility and health considerations. D. Impact on adjoining landowners in the vicinity of the project(max 10 pants): - demonstrated compatibility of the proposed project with existing adjoining landuses (include a site map that shows adjoining land uses), - identify mitigation steps that will be taken to successfully overcome possible /probable objections to this project. E. Community commitment to bail use (max 15 points): Identified steps that your community has taken to improve the conditions for bicyclists, walkers, and other uses accommodated by this proposed trail development (eg., safety education and enforcement, signing, comprehensivd barrier identification /removal, and trail vehicle parking opportunities). F. Provides year round bail use (max 10 pants) Deadline All applications for Round II must be received no later than March 31, 1994. Please deliver ten copies of the application to: Department of Natural Resources Recreation Services Section Trails and Waterways Unit SW Lafayette Road S1.Paul, Minnesota 55155 -4052 3 of 3 pages �1 Cooperative Trail Grants Program - Greater Minnesota Round II Required Certifications February 16, 1994 For trail and park administrators "I substantially agree that the proposed trail linkage will be mutually beneficial to the local community, as well as to the goals and purposes for which this recreation unit was established. I will cooperate in its provision if the project proposal should be funded." Signed: Name Position Date For all administrators of public lands crossed /utilized in the proposed linkage "I preliminarily agree with plans to develop the proposed trail linkage on land administered by my agency, and I will cooperate in seeking more formal authorization • in the event the project proposal is authorized for reimbursement." Signed: Name Position Date (For highway rights -of -way administered by MnDOT contact either the Preliminary Design Engineer or the Regional Transportation Planning Coordinator within the MnDOT District impacted by the proposal.) (Add additional certification blocks as necessary for this project.) For grant applicants "In the event that this proposal is accepted for reimbursement, 1 recognize that 0 work must be completed by June 30, 1995.° Signed: Name Position 1] Date Cooperative Trail Grants Program - State of Minnesota ROUND 11— Application All applications must be received no later than March 31, 1994 Please deliver 10 copies of the application to: o.vrrn.n of Na" Row.em Tar end wurWm" uNe SLP.r.I - 1 66155-4= General Information: Applicant: Project: Mailing Address: City: Contact Person: Date: State: Zip Code: Title: Daytime Phone: Project Information: Total Project Amount Local Match % Match Cost Requested $ 1 $ 1 $ Checklist: _Project Description _Project Location Map Site Map (Reproducible Preferred) Site Map w/ Adjoining Landuses Shown _Responses to each Requirement Criterion _Responses to Each Evaluation Criterion _Signed Certification by Trail /Park administrator _Signed Certification (s) by all Administrating Authorities of Public Lands _Signed Certification by Grant Applicant Source of Matching Funds Note: Proposals must specifically and directly address each evaluation and requirement criterion to qualify and receive points. Failure to do so will result in the proposal being returned. Pages in each proposal should be numbered with this page as number 1. Proposals are limited to ten 8 1/2 by 11 inch pages excluding maps, drawings, letters of support, and /or photos. 0 0 0 • J 0 MEMORANDUM TO: Mayor and Council FROM: Steve Madson, Chief of Police DATE: March 21, 1994 RE: Installation of Warning Sirens Attached herewith please find two quotes for the purpose of installing the new outdoor warning sirens recently order from Federal Signal Corporation. The two quotes are from: Quade Electric $9,800.00 Winkels Electric $11,980.00 As you may recall, the original estimate for installation was for approximately $5,000. Originally, it was anticipated that Hutchinson Utilities would be able to perform the installation. However, due to the excessive work load that the utilities has been under I was advised that utilities could not perform the installation. It was then necessary to secure outside quotes which, as you can see, are substantially higher than the original estimate. Based upon the foregoing quote I recommend the approval of ? ? ?. /lkg V-81 0 0 TO: Gary Plotz, City Administrato n FROM: Steve Madson, Chief of Police y' DATE: March 16, 1994 RE: Cellular Telephone Service -------------------------------------- --------- - - - --- This memorandum will serve as a request to allow the city department directors to purchase cellular telephones to be utilized by the directors in the performance of day -to -day activities for the city. At the March 15, 1994, directors meeting the following directors expressed an interest in purchasing cellular telephones: Hazel Sitz, Transit Dolf Moon, Park & Recreations /Community Education Jim Marka, Building Official Mike Palm, Fire Marshall Randy DeVries, Water /Waste Water Treatment John Rodeberg, City Engineer Steve Madson, Chief of Police /Emergency Management Director In past discussion, the city directors have expressed many times a need to be able to communicate quickly and efficiently with other city directors as well as yourself and members of the council. The directors believe that the cellular telephone capability is the mechanism which will satisfy the current need for rapid and efficient communication. The city has experienced several weather related emergencies in recent years where the cellular telephone could have been an ideal tool in the much needed communications between city directors. With the upcoming spring weather season we would like to address this issue at this time so that if approved the units could be in place and in operation by the time the volatile spring season arrives. ;E The funding for the cellular telephones could come from the Federal 4 Emergency Management un s a were awarded to the city in 1993 as a result of flood damage and /or work to mitigate the flood damage. Additionally, I am in the process of attempting to work out a bulk credit rate with Cellular 2000 in return for allowing Cellular 2000 to use the South Park water tower as an antenna site. The orglu sed agreement would allow for a $500 per month blanket credit to any line an�Torr oZi�iaraes which would be utilized by city-direct rs . on n e fece would be no recurring charges or a use of cellular telephones. Therefore, only the up -front cost of purchasing the telephones would be necessary and 9 -z Gary Plotz, City Administrato March 16, 1994 U17 Page 2 �SEs each unit can a purchased through Cellular 2000 for approximately $315 per uni depending upon the desired sophistication of each application. As I have been selected by the city directors to write this memorandum on their behalf I ask for authority to proceed with this project. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /lkg 94 -02 -0008 cc: City Directors 0 Is HUTCHINSON FIRE DEPARTMENT M E M O R A N D U M 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 DATE: _March 17, 1994 TO: Mayor and City Council FROM: Steve Schramm Fire Department S SUBJECT: REQUEST FOR AIR COMPRESSOR The Fire Department is requesting City Council approval of the Purchase of a high pressure air compressor. Our present unit broke down on March 3, 1994. The estimate we received for repair was $4,300.00 and a new unit would cost approximately $10,600.00. The unit to be repaired or replaced is 15 years old and covered by insurance. Officers of the Fire Department have contacted the V.F.W., American Legion and H.T.I. asking for donations to help with expenses. The air compressor is needed every time we use air at a fire or drill. Thank you for your consideration of this purchase. /bb 9- it r March 18, 1994 17001.1 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: FIRE DEPARTMENT AIR COMPRESSOR REPLACEMENT The City carries insurance for major equipment repair including the fire department's air compressor. The coverage carries a $2,500 deductible and the claim has been reviewed by the insurance carrier. As the memo from the fire department indicates the unit could be repaired for an estimated $4,300 but would not carry any warranty from the repair service. The insurance company has indicated by letter they would pay the amount after deductible if the unit was repaired or replaced. If the request for the purchase is approved the remaining funds would have to come from contingency, for this unanticipated replacement. The city would have had to pay the $2,500 deductible in either case. The insurance company will pay the current estimated $1,800 leaving $6,500 to be allocated from contingency. This contingency expenditure would be offset by any donations received in the future. City Halt Parks &Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Primed on recycled paper - Police Department • 10 Franklin Street South (612) 587 -2242 q— c-/ 0 r1 �J 9DHutchinson ��Q ��� community Hospital MAltm burns manor rxx—e ing home 1LEAMVI.L 1095 Highway 15 South • Hutchinson, MN 55350 612/234 -5000 fft March 17, 1994 The Honorable Mayor Marlin Torgerson and Hutchinson City Council Members City Center I I I Hassan St. S. Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: As part of their regular meeting on March 15, the board of directors of Hutchinson Community Hospital/Bums Manor Nursing Home considered a proposed police for investment of hospital1nursing home funds. The following is an excerpt from that meeting's minutes and reflects the board's discussion on this subject: "Organizational Investment Policy. The board reviewed and considered a proposed policy for investment of organizational funds developed by Ed Tusa. chief financial officer. The policy was established to provide guidelines for consistent and prudent use of available cash with the goal of earning maximum interest while preserving the principle. The procedure to be followed including sections relating to permissible holdings, asset allocation mix, performance benchmarks, investment constraints and investment reporting. The new investment policy was proposed discussed with the City administrator and Cite finance director. One possible investment vehicle available to municipal entities is the Lord Abbott U.S. Government Securities Fund. Approval by the State of Minnesota through the Auditor's office must be obtained. A legal opinion from the City attome% noting that investment company invests only in certain approved government- issued securities was also noted. "Following discussion: "Motion was made by Daggett, seconded by Slanga, to adopt a change in the current investment policy by presenting it to the City Council for consideration and approval. All were in favor. Motion carried." Copies of the proposed policy and the legal opinion are attached. Thank you. in advance.. for your consideration of this request. Don Erickson will be able to answer any questions you may have. HUTCHINSON Philip G. President Q(�1M ITY HOSPITAL/ /(, RS G HOME q /-/ HUTCHINSON COMMUNITY HOSPITAL/ 3/4/94 DRAFT #3 BURNS MANOR NURSING HOME ORGANIZATIONAL INVESTMENT POLICY POLICY: The investment policy is established to provide guidelines for (PURPOSE) consistent and prudent use of available cash for Hutchinson Community Hospital/Burns Manor Nursing Home (the Organization). GOAL: It is the intent of the Organization to invest its funds (cash) to earn and receive maximum interest with the goal of principle preservation consistent with this Investment Policy. AUTHORITY AND Finance Director: The Finance Director shall have the delegated RESPONSIBILITY: authority from the President to act as the investing agent on behalf of the Organization. POLICY A local financial institution will be used as a depository bank, in GUIDELINES: which the Organization will maintain checking and savings accounts. A financial institution will be chosen on a competitive basis to be the clearing entity for credit card payments. Investments will be handled as described in the following investment procedure. PROCEDURE: Current cash flow needs will be projected. Various investment alternatives will be considered depending on the time and amount of cash available. Competitive rate quotes will be obtained from all Hutchinson banking facilities. These quotes will be compared with quotes from selected institutions in Minneapolis/St. Paul and out -of- state. The Organization should first determine competitive interest rates from local financial institutions in the community. If rates are competitive, the organization should attempt to invest in the local market. 0 9-1e 0 11 ORGANIZATIONAL INVESTMENT POLICY 3/4/94 DRAFT #3 Page Two PERMISSIBLE Monev- Market Accounts (can have check - writing privileges) HOLDINGS: Certificates of Deposit (tern determined by cash flow needs) Treasury Bills (term determined by cash flow needs) Debt Securities issued or guaranteed by the United States, its agencies or instrumentalities (including U.S. Government Agency mortgage- backed securities) • Government National Mortgage Association (GNMA) • Federal National Mortgage Association (FNMA) No-Load Mutual Funds (must be governmental securities funds approved by the State of Minnesota for municipalities) Other Fixed Income Vehicles (must be approved municipal investments and have prior approval of the Organization's board of directors) Reputable brokerage houses or mutual fund companies may be used. Funded depreciation accounts should be designated by the Organization's board of directors as necessary. (See Systematic Funding of Depreciation Policy). The Organization may invest in certificates of deposit, up to $100,000, with financial institutions that are insured by a governmental agency (FSLIC, FDIC, NCUASIP, etc.). ASSET Initially, the investment strategy will be to establish an asset ALLOCATION allocation mix of one -half cash and cash equivalents and one -half MIX: fixed income securities. This initial allocation methodology may be modified based on cash flow needs and the changing dynamics of the healthcare industry. ORGANIZATIONAL INVESTMENT POLICY 3/4/94 DRAFT #3 Page Three ASSET The following target asset mix guideline should reflect commitments on ALLOCATION MIX the current fund assets. The assets are segmented by the time horizons (CONTINUED) of projected cash outlays (tolerance to market volatility, i.e., risk). ASSET MINIMUM % TARGET % MAXIMUM % Fixed Income 33% 50% 67% Cash & Equivalents 33% 50% 67% PERFORMANCE BENCHMARK INDEX BENCHMARKS: Fixed Income Lelunan Brothers Aggregate Bond Index Cash & Equivalents Treasury Bills Investment performance comparisons with the above indexes will be made as described in the investment Reporting section of this policy. INVESTMENT The Organization is an enterprise fund of the City of Hutchinson. It is CONSTRAINTS: the Board's and management's responsibility that the investment decision - making is consistent with municipal laws and policies. Investments not consistent with this philosophy will not be considered acceptable for investment purposes. The Organization should avoid any potential arbitrage issues with borrowed monies. INVESTMENT Management will provide written investment summary to the Board of REPORTING: Directors on a quarterly basis. This report will include: o Name of Bank/Financial Institution • Account Name • Interest Rate • Term • Account Balance • Account Description (Purpose) Investment performance comparisons with the appropriate indices will be made and reported at least annually to the Organization's board of directors. ETINVPL3.DOC 0 03-11/94 11:26 12812 642 9210 ARNOLD UcDOWELL WOD2l002 RE: Organizational Investment Policy Our File No. 3750 -88008 Dear Phil: I write to you as a followup to our office conference of this past Tuesday morning at City Hall • regarding the above referenced matter. As you know, we discussed in some detail the organizational investment policy to be adopted by Hutchinson Community Hospital/Burns Manor Nursing Home. Chapter 475 of Minnesota Statutes governs permissible investments by the City of Hutchinson. Permissible investments, ultimately to be approved by the State Auditor, include shares of an investment company which, generally speaking, invests only in certain approved government issued securities. While the value of the investment company shares may vary from time to time, they are a permissible investment under state law and I have no objection to the investment policy from a legal standpoint, particularly given the historically low rates of return that municipalities are now experiencing. I hope this correspondence assists you in dealing with this matter. Best regards. M�-w w.-T�. a• wear ov+ �� � ncreon - CZZ11nr<D AM A UTVIt, TuLAI, OFZCLALTST MT YEN MTNN6YOTA OTATZ BAR AMSe IATION --.- -tee +-... +A -a- Vreraa:Y u *r V.. xl>rxfwv wTATi. EAR ASiOCfATA. • �Am ARNOLD Lac MCDOWELL DAV m w. AMMFOl . ATTORNBYs I-AW O} COD}S21 GARY D. Xe WRI.L .&T M IZIAL M. C*XBOON XTRVMK A. AN RR*ON 6881 CEDAE LAaa ROAD wATMaHn a. LAlusw 0. BARRY ANDERSON • MINNEAPOLIS. MINNESOTA 50416 -1490 .- "Z9eN e. HOOF ea SOUTH FOURTH "NSUT u9wA K. FRZTI.AND 16191 845 -9000 PwlNewTON. HMNSOMA e59n nAV1n A. ADVGOOSMANN MN TOLL FRED 1610, W)9 12214 FAUL D. DOVES ' TAY 16141 ese -ITSU /A% 1610, 069-enO9 RICILAIID U. MCOZL 1011 FWNR Mx•ir-01' ril�if— }RyljP"Cn 1.4TORIN'MtI QJT 4)l .1 aasTT U. "NotO Y * AUN[TTCD W ?=A. AXD Ntw' Torsa March 10. 1994 FAX e1m ser -s !ALSO ADM.TitL ,X FIXC[T.LIK Phil' Graves �htif Executive Officer BY FAX AND U.S. MAIL Hutchinson Community Hospital FAX NO. 587 -3340 1095 Highway 15 South Hutchinson, MN 55350 RE: Organizational Investment Policy Our File No. 3750 -88008 Dear Phil: I write to you as a followup to our office conference of this past Tuesday morning at City Hall • regarding the above referenced matter. As you know, we discussed in some detail the organizational investment policy to be adopted by Hutchinson Community Hospital/Burns Manor Nursing Home. Chapter 475 of Minnesota Statutes governs permissible investments by the City of Hutchinson. Permissible investments, ultimately to be approved by the State Auditor, include shares of an investment company which, generally speaking, invests only in certain approved government issued securities. While the value of the investment company shares may vary from time to time, they are a permissible investment under state law and I have no objection to the investment policy from a legal standpoint, particularly given the historically low rates of return that municipalities are now experiencing. I hope this correspondence assists you in dealing with this matter. Best regards. M�-w w.-T�. a• wear ov+ �� � ncreon - CZZ11nr<D AM A UTVIt, TuLAI, OFZCLALTST MT YEN MTNN6YOTA OTATZ BAR AMSe IATION --.- -tee +-... +A -a- Vreraa:Y u *r V.. xl>rxfwv wTATi. EAR ASiOCfATA. • �Am 0 C M E M O R A N D U M March 22, 1994 TO: Mayor and City Council FROM: City Administrator and Directors SUBJECT: CITY CENTER OPEN HOUSE DATE /TIME: The recommendation is to hold the event on Saturday, May 2, 1994, from 10:00 a.m. to 1:00 p.m. REASONING: 1. Clean -up front entrance, perhaps some sodding or rock. 2. Clean -up North exterior of building. 3. Complete scrubbing of front brick. 4. Interior shelving should be completed (library and large rear storage rooms). 5. Stripping of parking lot. 6. Potential of cooking food outside (ie. Cashwise approach) in early May. TOURS: The recommendation is to utilize the Hutchinson Senior Diplomats as tour guides; ADMINISTRATION AND DIRECTORS STAY IN THEIR OFFICES TO GREET PUBLIC (ie. telephone company approach). Tours are suggested in groups of ten (10). SPECIAL DEMONSTRATIONS: The City Directors would develop special demonstrations (ie. CAD system). SPECIAL BROCHURE: The recommendation is to have a brochure showing a layout and basic facts about the City Center. SPECIAL FOOD: The recommendation is horsd'oeuvres or having the McLeod County Pork Producers (ie. Cashwise approach). AML City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled paper - Open House Memo Page 2 . SPECIAL MUSIC: The recommendation is to have either a piano player in the lobby or a quartet. SPECIAL INVITATION: In addition to public advertisement, the recommendation is to do a direct -mail invite to: 1) All city boards /commissions /committees 2) Downtown Association 3) Chamber members 4) County and School Officials 5) Past city officials (ie. Mayors and Council Members) cc: Directors GP /bb • OPEN -HOLD COUNCIL REPORT Tue Mar 22 1994 13:43:13 Page 1 ----------------------------------------------------------------------------- •1980 TIDS QUADE ELECTRIC ESTIMATE #11 LET #14 P $19,668.33 $19,668.33 1982 TIDS NATL CITY BANK OF MINNEAPOLIS PAYING AGENT FEES AIRPORT RENOVAT. MCLEOD COOP POWER ROBINSON APPRAISAL CO CENTRAL GARAGE BRANDON TIRE CO CHAMPION AUTO CITY OF HUTCHINSON CROW RIVER GLASS FORTIS BENEFITS HUTCHINSON WHOLESALE JERABEK MACHINE SERV JERRYS TRANSMISSION • L & P SUPPLY CO MID CON SYSTEMS INC MN.MUTUAL LIFE PLOWMANS RMS SCHMELING OIL CO UNITED BLDG CENTERS WIGEN CHEVROLET CO CITY HALL CONST. AUTOMATIC GARAGE DOOR TWO WAY COMM INC ENERGY LOAN FD FLAT RATE VALUE APPRAISAL 4 TIRES VALVE, ETC MARCH DENTAL WINDOW CHANNEL MARCH LTD BUSHING, VALVE FLAT IRON IGN SWITCH HYDRAULIC RETURNED METAL & MULTI MARCH LIFE INS REPLACE BRAKE PADS FILTER OIL LUMBER PANEL ASM GARAGE DOOR CDI REMOTE, INSTALLATI CHERYL LABOT & RUTZ PLBG & HTG LOAN PAYMENT #1 GENERAL FUND AAGARD WEST AHLBRECHT, REED •ALLEN OFFICE PROD ALLIED MECH.SYSTEMS AM RISK SERVICES MARCH OFFICE RECYCLING VOLLEYBALL REFUND EASEL PADS, MARKERS TEES, PVC CEMENT, ETC MARCH PROF SERVICES $22,526.60 $22,526.60 $8.52 $3,000.00 $3,008.52 $461.74 $53.92 $432.09 $3.73 $15.23 $85.21 $35.58 $146.71 - $133.27 $327.45 $6.09 $150.59 $13.35 $54.32 $19.15 $86.90 $1,758.79 $754.00 $707.70 $1,461.70 $2,495.00 $2,495.00 $552.04 $50.00 $35.32 $244.26 $800.00 11- OPEN -HOLD COUNCIL REPORT Tue Mar 22 1994 13:43:13 Page 2 - - OIL CO - - - --- ----------------- FEB FUEL - - - - -- - $43.80 •AMOCO ASSC OF TRAINING OFFICERS SWAT CONF REGISTRATION $630.00 ATHLETIC TECHNOLOGIES MTCE SUPPORT $102.22 AUTOMATION SUPPLY CO 2 EPSON RIBBONS $47.74 BAN -KOE SYSTEMS FIRE ALARM PANEL $281.61 BARRICK, JEREMY KIDDIE CARNIVAL $20.19 BCA /TRAINING & DEVELOPMENT TRG REG- S.MOGARD $80.00 BECKER ARENA PRODUCTS NETTING $217.13 BENNETT OFFICE SUP. SERVICE CONTRACT $385.69 BIG BEAR WELDING RODS $179.88 BRANDON TIRE CO CHROME HUB COVERS $10.00 BRINKMAN STUDIO PHOTOS $5.86 BROWNELLS INC HAMMER COMBO, PIN PUNC $28.91 C.RIVER VET CLINIC EUTH & BOARDING FEES $288.45 CARNEYS SKETCH PAPER, PENCILS $15.85 CELLULAR 2000 MARCH SERVICE $201.32 CENTRAL GARAGE FEB REPAIRS $6,745.46 CENTURY FENCE CO. 240 LF CHAIN FENCE & A $7,473.22 CENTURY LABS DRI FOG $791.85 CITY OF HUTCHINSON MARCH DENTAL $29,513.70 COAST TO COAST SNOW PUSHER, HEAT GUN $72.21 COUNTY RECORDER FEB FILING FEES $19.50 CROW RIVER GLASS WINDSHIELD $459.31 DEPT NATURAL RESOURCES DNR REG FEES $475.00 DOUGLAS, AARON KIDDIE CARNIVAL $19.13 EIGEN, PATSY ICE SHOW ITEMS $55.28 • ELECTRO WATCHMAN MONITORING $159.75 ERLANDSON, DAVID JACKET, LINER, COLLAR $94.10 FAMILY REXALL DRUG BINDINGS $13.42 FESTIVAL FOODS GROCERIES $23.69 FIELD, MATT KIDDIE CARNIVAL $19.13 FLOOR CARE SUPPLY TISSUE $63.66 FORTIS BENEFITS MARCH LTD $1,119.06 GAME TIME TRIANGLE PLATFORM $199.31 GOVT TRAINING SER CONSULTANT FEE $985.75 GREAT MN STATE FIRE SCHOOL - 1 REGISTRATIONS $600.00 HAYNES, TRICIA DEPOSIT FOR PERFORMANC $100.00 HEIMAN FIRE EQUIPMENT SOLID STATE FLASHER $69.34 HENSEN, MARK MEETING EXPENSES $70.34 HOLIDAY INN - SHOREVIEW LODGING- M.HAUGEN $57.51 HUTCH COOP CENNEX FEB FUEL $3,191.40 HUTCH PLBG & HTG CO REPAIR HEATER $137.95 HUTCH TECH COLLEGE BLOODBORNE PATHOGENS $60.00 HUTCH YOUTH BASKETBALL ASSN GYM RENTAL REFUND $230.00 HUTCHINSON LEADER 1 YEAR SUBSCRIPTION $35.00 HUTCHINSON UTILITIES GAS & ELEC $22,211.50 INK SPOTS FORMS $39.87 JERABEK MACHINE SERV ROUND $3.05 JOES SPORT SHOP 225 T SHIRTS $1,036.50 JOHNSON, DOUG L. ADVANCE FOR TRAINING $325.26 K MART MICRO CASSETTES $42.34 & P SUPPLY CO 3 JD TRIMMERS $554.52 •L LEAGUE OF MN CITIES REG- F.GROEHLER $50,070.62 LOGIS FEB CHARGES $7,087.67 OPEN -HOLD COUNCIL REPORT Tue Mar 22 1994 13:43:13 Page 3 MADSON, STEVEN IACP SEMINAR EXPENSES ------- -_ -- $345.72 • MARCO BUS.PRODUCTS DICT CLEANING PADS $111.83 MARKA, JAMES DUES $25.25 MCGARVEY COFFEE INC COFFEE $145.50 MIKE'S MOBIL BAIT & TACKLE AMMUNITION $53.23 MINNCOMM PAGING MARCH SERVICE $114.12 MINNESOTA CLE PUBLICATION $82.87 MN DEPT OF TRANSPORTATION RENEWAL $120.00 MN REC & PARK ASSC REG- M.HAUGEN $105.00 MN.MUTUAL LIFE MARCH LIFE INS $463.05 MR. MOVIES SLEEPLESS IN SEATTLE $2.09 MUELLER, DAVE ADVANCE FOR TRAINING $435.52 OFFICE PRODUCTS REPAIR MONITOR $155.00 PERFORMANCE COMPUTER FORMS PAPER $167.45 PETERSON BUS SERVICE ORPHEUM THTR TRIP $220.00 PITNEY BOWES INC MAILING MACHINE 1 YR M $282.00 PLATH, CHAD KIDDIE CARNIVAL $19.13 PLOTZ, GARY D. MILEAGE FOR MEETINGS $72.14 PLUMBING & HTG DOCTOR 24 FILTERS $133.93 QUAD STATE RURAL ENFORCEMENT TUITION FOR SEMINAR $180.00 QUILL CORP INK ROLLERS $479.26 R &R SPECIALTIES INC ZAMBONI SERVICE CALL $532.72 REGION VI CHIEFS ASSC 1994 DUES $30.00 SCHMELING OIL CO 12 PK PHILLIPS $95.87 SCHUETTE, SCOTT ADVANCE FOR TRAINING $325.26 SHOPKO TOWELS, BUCKET, ETC $25.48 •SORENSEN FARM SUPPLY BUFFERS, HANDLE, ETC $117.60 STANDARD PRINTING COPY PAPER $549.75 TEPLY, TODD YOUTH DANCE 3 -24 $300.00 TOTAL MART 100 CAR WASHES $150.00 TRAVELER'S LODGE LODGING- D.HOESCHEN $63.06 TRI CO WATER COND 3 MOS RENT $37.74 TWO WAY COMM INC REPAIR RADIO $166.78 U S POSTMASTER APRIL SR. NEWSLETTER $232.00 UNITED BLDG CENTERS LUMBER $93.37 US WEST COMMUN MARCH SERVICE $207.21 VAN'S SIGNS SHIRTS $1,277.25 VICTORIAN INN PD DISPATCH SEMINAR $322.89 WAAGE, RICHARD CAR RENTAL REIMB $1,640.10 WAL -MART BATTERIES, ERASERS, ET $42.62 WIGEN CHEVROLET CO KNOB $15.41 XEROX CORP 5052 FEB USAGE $374.09 ZEE MEDICAL SERV BANDAIDS $36.02 $148,793.98 HOSPITAL BONDS AM.NATIONAL BANK PAYROLL FUND • AETNA VARIABLE LIFE ASS. CO AMERICAN FAMILY INS CO. INTEREST EMPLOYEE CONTRIB 3 -12 EMPLOYEE CONTRIB 3 -12 $85,143.75 $85,143.75 $655.00 $135.10 OPEN -HOLD COUNCIL REPORT Tue Mar 22 1994 13:43:13 Page 4 ----------------------------------------------------------------------------- GREAT WEST LIFE INS. CO. • H.R.L.A.P.R. EMPLOYEE EMPLOYEE CONTRIB CONTRIB 3 -12 3 -12 $110.00 $191.40 ICMA RETIREMENT TRUST EMPLOYEE CONTRIB 3 -12 $1,809.00 PERA LIFE INS CO. EMPLOYEE CONTRIB 3 -12 $135.00 PERA- D.C.P. EMPLOYEE CONTRIB 3 -12 $52.02 PRUDENTIAL EMPLOYEE CONTRIB 3 -12 $140.00 PRUDENTIAL MUTUAL FUNDS EMPLOYEE CONTRIB 3 -12 $318.46 PUBLIC EMPLOYEES EMPLOYER CONTRIB 3 -12 $11,513.80 TEMPLETON INC EMPLOYEE CONTRIB 3 -12 $428.85 WADELL & REED EMPLOYEE CONTRIB 3 -12 $150.00 WITHHOLDING TAX ACCT EMPLOYEE CONTRIB 3 -12 $25,528.59 FORTIS BENEFITS MARCH LTD $150.88 GOPHER STATE INC $41,167.22 RURAL F. D. HUTCH COOP CENNEX FEB FUEL $138.46 $138.46 WATER /SEWER FUND AAGARD WEST MARCH TRASH $266.29 ARNOLD & MCDOWELL PROF SERVICES - JUNKER $137.80 AUTOMATION SUPPLY CO 70 SONY DISKS $103.22 BENNETT OFFICE SUP. WASTEBASKETS $5.94 BOUSTEAD ELECTRIC & MFG REPAIR DYNAMATIC $293.92 CBI NA -CON INC APPL #8 $8,250.00 •CENTRAL GARAGE FEB REPAIRS $1,378.68 CITY OF HUTCHINSON MARCH DENTAL $3,402.53 CRAGUN'S CONF.CENTER RESV- J.LANZ $300.92 CROW CHEMICAL CO COVERALLS, RAGS $87.75 CURTIN SCIENTIFIC CO SANI CLOTH $113.37 D.P.C.IND.INC CL2, S02 $100.00 FADDEN PUMP CO. KEYS, LOCK $35.03 FISCHER & PORTER TOP BODY $120.69 FISHER SCIENTIFIC NANOPUR CARTR $1,019.06 FORTIS BENEFITS MARCH LTD $150.88 GOPHER STATE INC FEB SERVICE $22.50 HACH COMPANY DPD TOT CHLORINE $88.91 HUTCH COOP CENNEX FEB FUEL $576.63 HUTCH IRON & METAL PIPE $9.69 HUTCHINSON UTILITIES GAS & ELEC $19,964.62 INDUSTRIAL DOOR CO INC 2 DOOR EDGES $420.05 INSURANCE PLANNERS BOILER & MACH ENDORSED $3.00 LEAGUE OF MN CITIES 4TH QTR GEN LIAB $7,895.00 LOGIS FEB CHARGES $164.57 MARCO BUS.PRODUCTS LATERAL FILE, BOOKCASE $472.86 MN DEPT OF HEALTH REG- D.EBERT $70.00 MN DEPT OF REVENUE 1ST QTR WATER SERVICE $4,663.26 MN VALLEY TESTING LAB PLATE COUNT $8.00 MN.MUTUAL LIFE MARCH LIFE INS $66.36 NCL AC ADAPTOR, REFILLS $279.00 WATER WORKS SUPPLY GASKETS, SEAL $820.73 •NORTHERN QUADE ELECTRIC RUN CONDUIT $1,251.70 QUILL CORP COPY HOLDER $13.39 OPEN -HOLD COUNCIL REPORT Tue Mar 22 1994 13:43:13 Page 5 ----------------------------------------------------------------------------- •RANDY DEVRIES ANNUALA MPCA CONF EXPE $28.71 SHOPKO DRAWER ORGANIZER $1.61 TERMINAL SUPPLY CO PERMA SEAL KIT $107.90 THUNDERBIRD HOTEL LODGING- D.JOHNSON $144.00 TRANE PARTS CENTER BEARING $64.05 UNITED BLDG CENTERS PLYWOOD, LUMBER $42.06 UTILITY SUPPLY OF AMERICA SKIMMING NET $64.87 WATERPRO WATER PUPPY SERVICE $41.63 WEF DUES- R.DEVRIES $70.00 $53,121.18 WIRE TRANSFER PAYROLL FUND MN DEPT OF Revenue E • employee contribution $379,283.53 X5,043.56 OPEN -HOLD COUNCIL REPORT Tue Mar 22 1994 10:30:25 Page 1 ----------------------------------------------------------------------------- CITY HALL CONST. HUTCHINSON TEL CO PHONE INSTALLATION $89.00 $89.00 ENERGY LOAN FD LAMPRECHT &, DURWOOD GENERAL FUND DEPT NATURAL RESOURCES HUTCHINSON TEL CO LEAGUE OF MN CITIES MCLEOD COOP POWER MN DEPT OF REVENUE INSURANCE FUNDS AMERICAN HEART ASSC WATER /SEWER FUND • MN DEPT OF HEALTH MN DEPT OF REVENUE • LOAN PYMT #1 $3,000.00 $3,000.00 DNR REG FEES $711.00 PHONE SERVICE $156.07 REG- M.TORGERSON $45.00 ELECTRICITY $1,973.27 FEB SALES TAX $177.00 $3,062.34 REG- C.WEDIN $40.00 $40.00 REG- D.JOHNSON $80.00 FEB SALES TAX $3,983.00 $4,063.00 $10,254.34 0 c ity 0f FOR YOUR INFORMATION M E M O R A N D U M DATE: March 17, 1994 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: REVIEW OF COMPREHENSIVE PLAN The Planning Commission directed staff to begin the review of the comprehensive plan with presentation of an "outline and process" at the April planning commission meeting. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - P.intcd on n, udcd papc, - Police Department 10 Franklin Street South (612) 587 -2242 PIONEERLAND LIBRARY SYSTEM BOARD MEETING . Thursday, Feb. 24, 1944. Meeting called to order at 7:32 by President Nancy A19W 1. Introduction of new board member: Darlene Koleinktid representative from Litchfield 2. Approval of minutes of Jan. 22 1994 meeting with one addition- attendance of Big Asp, Director of the Office of Library Development and At Lewis, from the O of LD were present at the meeting in Renville. Motion to approve Hoff /Johnson- carried. 3. Committee reports a. Finance Committee (Rudningen) 1.Treasurers report for December 1993 - Motion to approve - Sanders/ Kreie - carded 2. 1994 revised budget- budget - There was one computing error: re The extension funds, received in 1992 from Yellow medicine county. Also If one library should join it would not Impact Granite Falls. John Houlihan also explained the amount received from city and county funds - Motion to accept revised budget - Kreie/Grnfin - carried. 3. Preliminary audit report :auditor says no major problems. will charge accrual system and small adjustment in reserve funds - custodial- Accounts having no activity for some time - photo copier - eta fund balances will be cleaned up according to recommendations from the auditor. Motion made to make adjustments as recommended. Rudningen/Sanders - carried. b. Personnel Committee (Benson) - Alvin Hoff reporting- Feb. 1, 1994 met Feb. 21, 1994. 1. Appleton head library position filled. Cindy Hendrida will begin Mar. 1 at approx. 8 hours per week - Increase to 18 hrs weekly on March 28, 30 to 35 hours weekly beginning June 1. Also Lynda Bohm is new head librarian at Atwater. 2 Kathy Matson reported that an unemployment claim can be flied while collecting soda) security, but compensation would be reduced to amount of social security funds received. - Moms/ Benson. 3.Grievance Procedure change was recommended - Grievances will be submitted in a precise order and in written form. 1. Supervisor, 2. Assistant Director,3. Director, 4. PLS Board personnel committee, 5.MLA will waft to ask for motion until all policy reviews are in piace.Will be considering, family leave, sexual harassment policy, ADA compliance. etc. Committee would like to have a representative at meetings of both the Policy Committee and Personnel committee. Motlonto increase administrative bookkeeper position to 40 hours. Hoff/Benson - carried 4. Staff was asked to develop a RFP for an attorney to be retained for consultations. Recommendation to meet with Policy committee in this regard. 5. Salary increases were discussed and Staff committee may meet with board committee in future. Motion to accept report Hoff/Kreie - carried c. System study Committee (Alsop) will be meeting April 16 4. Old Business a CD ROM update- Chippewa county will pick up cost of network costs for Montevideo library. Motion to approve network license purchaes by Montevideo- Kreie/Benson. carried 5. New Business a. 1993 annual statistical report by Kathy Matson - sample week of number of people coming In the door - items checked, library card holders. etc. number of new books- speclai request, library programs. 10,000 children attended story hours this last year. 173 employees 53 equivalent full tkneemployees - Motionto approve Rudningen- Baysknger- carried b. report on Eden Valley project - Kathy Matson - Eden Valley JAN. 1993 - Bookmobile stopped -PLS was approached In 1993 - school library opened to public In June 1993 - about 15 to 20 volunteers- using some PLS adult fiction books. System study reviewed report and recommended to continue providing help. They wish to continue to provide access to school library to community. Motion to continue helping them with their project - Sarders/Kreke - carried 6. Assistant Director's report- Legislative Day, March 10, 1994 issues - ADA Compliance-Info Resource Grants - Children's Grants - Librarians of Color- Governor's Budget 7. Director's report - John spoke in re: Bill Asp impressions expressed during seminar. Favorable as to size of board. Dynex - regarding their system - coming down In price. Audit report at April meeting - modified accrual system. American Library Assoc, will meet In June In Miami. �Other- Automation committee will meet - March 24 at 5:00 pm - Space planning committee win meet March 24 at 7:00 . Adjournment- 8.33 PLS Board meeting will be April 21 at Benson Library D. Brunner, Sec'y TO: Mayor and Council FROM: Brad Emans, Fire Chief HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON. MINNESOTA 55350 MONTHLY CITY COUNCIL UPDATE February, 1994 The Fire Department had 20 calls for service in February, even though the number of calls were down, the severity of those calls were up. An example of the calls: Three snowmobile accidents Six medicals Two chimney fires Garage fire at 116 Monroe St. /$25,000 damage /kids House fire at 833 Hilltop Drive /$40,000 /kids Farm fire in Hutchinson Township /$30,000 /electrical Drills for the month: First Aid Fire behavior Team work Extra Assignments; Annual meeting with the retired firefighters. Moved all the furniture out to the apparatus floor for installation of new carpet then moved furniture back. Worked First Aid for a youth hockey tournament. Annual meeting with the none townships and cities, the new budget was approved. C MEMORANDUM April S, 1994 TO: Mayor & Council FROM: Gary D. Plotz, City Administrator SUBJECT: Schedule for Meetings on April 12 1994 • 5:30 - 6:00 P.M. -- CLOSED MEETING.Re. Marie Thurn Claim 6:00 - 7:15 P.M. -- PLANNING SESSION I would like to start our planning session promptly at 6:o0 P.M. Please bring the following items to the meeting: 1. Attached Planning Process Outline 2. Summary of Council Retreat March 1, 1994 And Potential 1994 City Objectives with Worksheet of Ranking Objectives (Booklet) 3. Revised grouping of City -wide objectives I will have a light sandwich plus beverage available at the session. Enc. /mjs •City Center 111 Hassan Street SE Hutchinson, MN55350.2522 (612) 587 -5151 Far(612)234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (612) 587 -2975 Fax (612) 234 -4240 - Prinled on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (612) 587 -2242 Fax (612) 587 -6427