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cp11-23-1993 cHUTCHINSON CITY CALENDAR Week of Nov. 21 to Nov. 27 1 9 9 3 WEDNESDAY -24- 10:00 A.M. - Directors Meeting at City Hall SUNDAY -21- THURSDAY -25- TRANKSGIVING DAY MONDAY -22- FRIDAY -26- ALL CITY OFFICES CLOSED 7 i ^6� TUESDAY -23- 5:00 P.M. - Budget Workshop Meeting at City Hall 7:30 P.M. - City Council Meeting at City Hall SATURDAY -27- -II �t l � Iva AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 23, 1993 1. CALL TO ORDER - 7:30 P.M. 2. INVOCATION - Rev. Harold Biederman, Bethlehem United Methodist Church 3. CONSIDERATION OF MINUTES Regular Meeting of November 9, 1993 and Special Meeting of October 26, 1993 Action - Approve as distributed - Approve as amended 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - OCTOBER 1993 • 2. LIBRARY BOARD MINUTES OF NOVEMBER 4, 1993 3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY MINUTES OF OCTOBER 19, 1993 4. HUTCHINSON HOUSING, INC. MINUTES OF OCTOBER 19, 1993 S. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY COUNCIL MINUTES OF OCTOBER 7, 1993 6. PLANNING COMMISSION MINUTES OF OCTOBER 19, 1993 (b) APPLICATION FOR SNOW REMOVAL PERMIT 1. STEVE REINER 2. EARL FITZLOFF (c) REPORT OF CITY INVESTMENTS Action - Motion to order report and minutes filed and issue permits S. PUBLIC HEARING None 6. COMMUNICATIONS, REQUESTS AND PETITIONS • None CITY COUNCIL AGENDA - NOVEMBER 23, 1993 0 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 10088 - RESOLUTION FOR PURCHASE Action - Motion to reject - Motion to waive reading and adopt (b) ORDINANCE NO. 93 -95 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING SECTION 2.58 COVERING HOSPITAL AND NURSING HOME OPERATIONS AND ADOPTED, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS Action - Motion to reject - Motion to waive first reading and set second reading for December 14, 1993 8. UNFINISHED BUSINESS (a) REVIEW OF INTOXICATING LIQUOR LICENSE FOR UNDERGROUND BAR & GRILL Action - Motion to reject - Motion to approve and issue license (b) REVIEW OF DEMOLITION OF SUPERSTRUCTURE AT 830 ELM STREET . (MELVIN KOCKMAN PROPERTY) Action - Motion to reject - Motion to approve and award bid (c) CONSIDERATION OF TRUNK SANITARY SEWER AND WATERMAIN ASSESSMENT POLICY (DEFERRED NOVEMBER 9, 1993) Action - 9. NEW BUSINESS (a) CONSIDERATION OF PIONEERLAND LIBRARY SYSTEM AGREEMENT Action - Motion to reject - Motion to approve and enter into agreement (b) CONSIDERATION OF HEARTLAND LEASE AGREEMENT FOR SENIOR CENTER Action - Motion to reject - Motion to approve agreement V, u . CITY COUNCIL AGENDA - NOVEMBER 23, 1993 (c) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (d) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 94 -03 Action - Motion to reject - Motion to approve and accept report and set hearing date of December 14, 1993 at 8:00 P.M. - Motion to waive reading and adopt Resolution 10089 (e) CONSIDERATION OF RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT PROJECTS NO. 94 -02 AND 94 -05 Action - Motion to reject - Motion to approve and accept report and waive hearing - Motion to waive readings and adopt Resolutions No. 10090 and No. 10091 (f) CONSIDERATION OF RETAINING CONSULTANT FOR RADIO COMMUNICATION STUDY Action - Motion to reject - Motion to approve • (g) CONSIDERATION OF PLACING CHRISTMAS TREE SIGNS ON PRIVATE PROPERTY Action - Motion to reject - Motion to approve (h) Consideration of Authorizing Securing Attorney Specializing In Personnel Action - Motion to reject - Motion to approve (i) Consideration of $4,000 Donation from Hutchinson Senior Citizens for Senior Center Building Fund Action - Motion to reject - Motion to approve and accept donation (j) CONSIDERATION OF PRELIMINARY PLAT WITHIN TWO MILE RADIUS (HUTCHINSON TOWNSHIP) SUBMITTED BY JIM HEIKES WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Action - Motion to refer to County with objection • 3 CITY COUNCIL AGENDA - NOVEMBER 23, 1993 (k) CONSIDERATION TO BEGIN ANNEXATION PROCEEDINGS WITHIN TWO MILE RADIUS (ACOMA TOWNSHIP) REQUESTED BY SAM MONTGOMERY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Action - Motion to refer to Minnesota Municipal Board as two separate parcels (1) CONSIDERATION OF TAX INCREMENT DISTRICT NO. 7 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Action - (m) CONSIDERATION OF AMENDMENT OF JUNE 8, 1993 CITY COUNCIL MINUTES FOR ASSESSMENT ROLL NO. 284 (LETTING NO. 5) AND ASSESSMENT ROLL NO. 285 (LETTING NO. 2) Action - Motion to reject - Motion to approve amendment (n) CONSIDERATION OF MERIT INCREASE FOR CITY ADMINISTRATOR Action - Motion to reject - Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS • 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS 12. (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 4 • • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 9, 1993 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson, and Don Erickson. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Rev. Larry Johnson. 3. CONSIDERATION OF MINUTES The minutes of the regular meeting of October 26, 1993 and special meeting of November 3, 1993 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - OCTOBER 1993 2. TREE BOARD MINUTES OF SEPTEMBER 27, 1993 3. AIRPORT COMMISSION MINUTES OF OCTOBER 25, 1993 (b) APPLICATION FOR SNOW REMOVAL PERMIT 1. JIM HAASL 2. RICHARD EWERT (c) APPLICATION FOR CHRISTMAS TREE SALES PERMIT BY CINDY BEADELL (d) APPLICATION FOR DANCE PERMIT BY EILEEN DIAZ The motion to order the report and minutes filed and to issue permits was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried. 5. PUBLIC HEARING None 6. COMMUNICATIONS. REQUESTS AND PETITIONS . (a) PRESENTATION ON CONTRACT WITH PIONEERLAND LIBRARY SYSTEM BY DOLORES BRUNNER CITY COUNCIL AGENDA - NOVEMBER 9, 1993 Dolores Brunner, local library board representative on the board of Pioneerland Library System, reported on the four major contract changes from the 1987 agreement. She noted the City of Hutchinson is entitled to three members on the board, but at the present time only two members are appointed. Librarian Mary Henke stated the change in the budget system gives the local library control over the money that is spent. During discussion the Council members questioned the library's maintenance of effort and the minimum levels of support. It was the consensus of the Council that the Library Board recommend the name for appointment to the Library System. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 10076 - RESOLUTION TO SUBSTITUTE PLEDGED SECURITIES TO FIRST BANK OF MINNESOTA, HUTCHINSON, MN The motion to waive reading and adopt Resolution No. 10076 was made by Councilman Erickson, seconded by • Councilman Mlinar and unanimously carried. (b) RESOLUTION NO. 10077 - RESOLUTION RELATING TO FINANCING 1994 IMPROVEMENT BONDS TO BE UNDERTAKEN BY THE CITY OF HUTCHINSON; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE The motion to waive reading and adopt Resolution No. 10077 was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried. (c) RESOLUTION NO. 10078 - RESOLUTION TRANSFERRING $50,000 FROM LIQUOR FUND TO GENERAL FUND The motion to waive reading and adopt Resolution No. 10078 was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried. (d) RESOLUTION NO. 10079 - TRANSFERRING $249,588 FROM 1993 IMPROVEMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES The motion to waive reading and adopt Resolution No. 10079 was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried. 2 • 0 CITY COUNCIL AGENDA - NOVEMBER 9, 1993 (e) RESOLUTION NO. 10080 - RESOLUTION SUPPORTING THE HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY'S INTENTION TO DEVELOP MARKET RATE HOUSING Upon the recommendation of the City's bond counsel, Attorney Jerry Gilligan, it was the consensus of the Council to have the City's financial consultants, Ehlers & Associates, review the housing bond documents as they are being prepared and prior to the actual issuance of the essential function bonds. The motion to waive reading and adopt Resolution No. 10080 was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (f) RESOLUTION NO. 10081 - RESOLUTION TRANSFERRING $43,000 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1982 TAX INCREMENT DEBT SERVICE FUND The motion to waive reading and adopt Resolution No. 10081 was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried. (g) RESOLUTION NO. 10082 - RESOLUTION TRANSFERRING $70,800 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1985 TAX INCREMENT DEBT SERVICE FUND The motion to waive reading and adopt Resolution No. 10082 was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried. (h) RESOLUTION NO. 10083 - RESOLUTION TRANSFERRING $120,800 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1990 TAX INCREMENT DEBT SERVICE FUND The motion to waive reading and adopt Resolution No. 10083 was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF BID ON SHEPPARD HOUSE (DEFERRED OCTOBER 12, 1993) It was reported the one bidder on the Sheppard house had withdrawn the bid. Following discussion, the motion to delay action until spring 1994 was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried. 3 CITY COUNCIL AGENDA - NOVEMBER 9, 1993 0 (b) CONSIDERATION OF DEMOLITION OF SHEPPARD HOUSE (DEFERRED OCTOBER 12, 1993) The motion to delay action until spring 1994 was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried. (c) CONSIDERATION OF REQUEST BY CITY STAFF TO REZONE PROPERTY ON FRANKLIN STREET FROM C -3 TO R -2 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED OCTOBER 26, 1993) Following discussion, the motion to reject the Planning Commission's recommendation to rezone the three lots was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried. (d) DISCUSSION OF STRUCTURAL SPECIALTIES ARBITRATION CLAIM Attorney Anderson commented on the arbitration claim by Structural Specialties and recommended authorization of payment in the amount requested less the attorneys fees to -date. The motion to approve the recommendation of the City Attorney for settlement payment of $7,174.00 was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF PROPOSAL FOR SELECT CARE MANAGED CARE PLAN FOR WORKERS' COMPENSATION Insurance agent Dennis Potter addressed the workers' compensation managed care service. He noted the same professionals at the Hutchinson Medical Center and Hutchinson Community Hospital who are involved in the regular health plan would also be in this program. The agreement with Select Care and Berkley Administrators would cover a one year period, with renewals thereafter. The motion to approve and enter into contract was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried. (b) CONSIDERATION OF ESTABLISHING POLICY FOR TAX INCREMENT FINANCING FOR HOUSING PROJECTS 4 CITY COUNCIL AGENDA - NOVEMBER 9, 1993 0 Following discussion, the motion to approve the policy on tax increment financing for housing projects was approved by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried. (c) CONSIDERATION OF TAX INCREMENT PLAN FOR PEACE LUTHERAN CHURCH PROJECT AND SETTING PUBLIC HEARING DATE Following discussion, the motion to approve the plan, to set a hearing date for December 14, 1993, at 5:00 P.M., and to waive reading and adopt Resolution No. 10084 was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried. (d) CONSIDERATION OF TAX INCREMENT FINANCING FOR AUGUSTA HOUSING PROJECT The item was withdrawn. (e) DISCUSSION OF STATE AND HIGHWAY FUNDING FOR CITY PROJECTS Engineer Rodeberg presented a report on the funding situation for projects. He commented that because . highway funding was cut, major projects were canceled. (f) CONSIDERATION OF TRUNK SANITARY SEWER AND WATERMAIN ASSESSMENT POLICY Following discussion of trunk assessment policy, the motion to postpone to the next Council meeting was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried. (g) CONSIDERATION OF CONSULTING AGREEMENT WITH BOLTON AND MENK FOR PROJECT NO. 94 -06 (OSGOOD /HAYDEN /LAKE /FISCHER) Due to opposition of the project, the City Engineer recommended to approve only the survey stage by Bolton and Menk at a cost of $5,400. The motion to approve the survey work by Bolton and Menk was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried. (h) CONSIDERATION OF ORDERING PREPARATION OF REPORTS ON IMPROVEMENT FOR PROJECTS NO. 94 -03, NO. 94 -04, NO. 94 -05 AND NO. 94 -06 Is 5 CITY COUNCIL AGENDA - NOVEMBER 9, 1993 It was the consensus of the Council to drop project No. 94 -06 at this time for additional names on the petition. The motion to approve preparation of report for projects No. 94 -03, 94 -04 and 94 -05 and to waive readings and adopt Resolutions No. 10085, 10086 and 10087 was made by Councilman Lenz, seconded by Councilman Erickson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS 1. DATE FOR 1994 BUDGET WORKSHOP Following discussion, the motion to set November 16, 1993, at 7:30 P.M. for a special budget meeting was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried. 2. REQUEST FROM AMERICAN LEGION TO USE GAMBLING FUNDS The American Legion Post No. 96 requested Council approval to use gambling funds for a dinner on November 11, 1993 to honor World War I and World War II veterans and their families in the Hutchinson area. Following discussion, the motion to approve the request was made by Councilman Lenz, seconded by Councilman Torgerson and unanimously carried. 3. AGREEMENT WITH HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION Following discussion of liability insurance coverage for the HCDC Executive Director and members of the HCDC Board, Attorney Anderson stated he would amend the agreement to include it. The motion to approve and enter into the amended agreement was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried. 4. SECOND AMENDED RESOLUTION AUTHORIZING ACQUISITION OF ELECTRICAL SERVICE AREA BY EMINENT DOMAIN PROCEEDING 6 0 0 CITY COUNCIL AGENDA - NOVEMBER 9, 1993 Attorney Anderson reported Resolution No. 10000 was amended to correct the legal description in Section No. 1. The motion to approve and adopt the second amended Resolution No. 10000 was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried. S. AIRPORT CONDEMNATION The City Attorney requested authorization for the City to hire appraiser Jim Robinson to do airport appraisals at a cost of $2,000 to $3,500. The motion to authorize Jim Robinson as appraiser for airport property was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried. 6. CITY CENTER CHANGE ORDERS 1 AND 2 . Engineer Rodeberg stated change order No. 1 covered previously directed or approved items at a cost of $10,359.90. Change order No. 2 covered additional items requested for the City Center at a cost of $2,768.00. It was noted the garage (coil) door and roof walkways to skylights were not recommended and were deleted from the cost. 0 The motion to approve change order No. 1 was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried. The motion to approve change order No. 2 was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried. (b) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz noted a scheduled luncheon meeting with the McLeod County Board of Commissioners on December 15 at the Victorian Inn to discuss the proposal of the combined maintenance shop. The Council members requested the City Administrator to contact the County about changing the time to 4:00 P.M., if possible. 7 CITY COUNCIL AGENDA - NOVEMBER 9, 1993 (c) COMMUNICATIONS FROM COUNCILMAN JOHN MLINAR Councilman Mlinar commented the Mid - Minnesota Development Commission was looking for a new meeting location. He suggested the old City Hall building as a possible site. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported the demolition of the Klockman property was scheduled for November 22. Since the property owner has subsequently started repair on the building, Diamond 5 has submitted a change order to cover the cost of removing additional items not covered in the bid. Following discussion, the motion to approve a $500 change order to Diamond 5 or readvertise the bid was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried. (e) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland commented on the well agreement with Gopher Campfire. He stated there was a question regarding who was to maintain the well. • 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion to approve the claims and authorize payment from the appropriate funds was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:28 P.M. 1.1 17J MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 26, 1993 The special joint meeting of the HRA and City Council was called to order at 6:30 P.M. by Vice - President John Mlinar. The following were present: Mayor Paul L. Ackland (arrived at 7:15 P.M.), Vice - President John Mlinar, Councilmen Marlin Torgerson and Don Erickson. Absent: Councilman Craig Lenz. Also present: City Administrator Gary D. Plotz, HRA Chair John Paulsen, HRA Executive Director Jean Ward, Connie Mangan and Dick Lennes of HCDC. Dunbar Development Corporation gave a presentation regarding essential function bonds for housing. The meeting adjourned at 7:20 P.M. 0 OCTOBER 1993 VENUE REPORT - LIQUOR FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1993 ENTERPRISE FUNDS )/ -A (2) OCTOBER 1 OCT. YEAR TO ADOPTED BALANCE PERCENTAG ACTUAL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 45,424.13 409,313.78 530,000.00 120,686.22 77.2% WINE SALES 11,944.99 115,956.37 156,000.00 40,043.63 74.3% BEER SALES 65,913.49 691,298.17 860,000.00 168,701.83 80.4% BEER DEPOSIT (42.66) (504.66) 0.00 504.66 ERR MISC. SALES 5,440.98 53,230.86 54,000.00 769.14 98.6% LOTTERY SALES 1,368.81 2,932.44 4,000.00 1,067.56 73.3% INTEREST 1,271.26 12,485.64 1,500.00 (10,985.64) 832.4% REFUNDS & REIMBURSEMENTS 0.00 1,191.69 0.00 (1,191.69) ERR BOND SALES 0.00 0.00 350,000.00 350,000.00 0.0% CASH DISCOUNTS (257.44) (7,314.97) (2,100.00) 5,214.97 348.3% TOTAL 131,063.56 1,278,589.32 1,953,400.00 674,810.68 65.5% EXPENSE REPORT 700,000.00 127,475.50 81.8% 0.00 5,292.62 LIQUOR FUND (3,292.62) 264.6% PERSONEL SERVICES 19,517.14 136,174.96 140,708.00 4,533.04 96.8% EPAR & MAINTENANCE 185.88 3,615.45 2,300.00 (1,315.45) 157.2% OTHER SERVICES & CHARGES 2,288.98 42,891.97 42,250.00 (641.97) 101.5% MISCELLANEOUS 20.00 738.32 17,600.00 16,861.68 4.2% DEBT SERVICE 0.00 0.00 17,000.00 17,000.00 0.0% TRANSFERS 0.00 0.00 120,000.00 120,000.00 0.0% T OF SALES 105,545.93 1,033,865.56 1,223,100.00 189,234.44 84.5% ER 0.00 100.00 4,500.00 4,400.00 2.2% CAPITAL OUTLAY 314,701.28 438,000.00 123,298.72 0.0% TOTAL REVENUE REPORT - WATER SEWER /FUND RECYCLE BAGS WATER SALES WATER TREATMENT SURCHARGE WATER METER REFUSE SERVICES REFUSE SURCHARGE REFUSE STICKER SALES COMPOST CREDIT SEWER SERVICES PENALTY CHARGES INTEREST EARNED S C O R E REFUNDS & REIMBURSEMENTS PROCEEDS FROM BOND SALE OTHER TOTAL WENSE REPORT - WATER SEWER /FUND REFUSE WATER SEWER TOTAL 127,557.93.1,532,087.54 2,005,458.00 473,370.46 76.4% 613.00 1,425.45 0.00 (1,425.45) 0.0% 40,665.86 417,375.28 540,000.00 122,624.72 77.3% 1,230.30 (5,614.46) 1,953,220.00 929,406.10 52.4% 1,080.00 14,544.00 8,000.00 (6,544.00) 181.8% 24,289.75 341,338.73 418,000.00 76,661.27 81.7% 2,814.00 39,261.82 50,000.00 10,738.18 78.5% 130.00 1,337.00 (288.99) (1,902.10) 149,693.87 1,535,354.86 1,590,000.00 54,645.14 96.6% 2,269.75 16,460.60 15,000.00 (1,460.60) 109.7% 1,656.00 23,900.34 120,000.00 96,099.66 19.9% 0.00 77,843.35 113,040.00 35,196.65 68.9% 0.00 6,755.94 3,000.00 (3,755.94) 225.2% 0.00 572,524.50 700,000.00 127,475.50 81.8% 0.00 5,292.62 2,000.00 (3,292.62) 264.6% 224,153.54 3,045,897.93 3,559,040.00 513,142.07 85.6% 33,155.69 470,608.87 413,040.00 (57,568.87) 113.9% 50,863.78 1,136,696.65 1,556,053.00 419,356.35 73.0% 45,986.90 1,023,813.90 1,953,220.00 929,406.10 52.4% 130,006.37 2,631,119.42 3,922,313.00 1,291,193.58 67.1% OCTOBER 1993 WENUE REPORT - GENERAL CITY OF HUTCHINSON FINANCIAL 1993 OCT. YEAR TO ACTUAL DATE ACTUAL TAXES 0.00 606,521.37 LICENSES 18,031.56 3,891.00 13,219.63 PERMITS AND FEES 14,140.56 191,793.15 INTERGOVERNMENT REVENUE (14,482.89)1,265,651.49 CHARGES FOR SERVICES 36,252.54 503,466.08 FINES & FORFEITS 5,264.58 46,089.22 MISCELLANEOUS REVENUES 28,980.52 176,602.75 CONTRIBUTIONS FROM OTHER FUNDS 11,560.39 283,506.73 REVENUE FOR OTHER AGENCIES 566.31 2,288.91 TOTAL EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL CITY ADMINISTRATOR ELECTIONS FINANCE MOTOR VEHICE SESSING GAL PLANNING POLICE DEPARTMENT SCHOOL LIAISON OFFICER EMERGENCY MANAGEMENT SAFETY COUNCIL FIRE DEPARTMENT FIRE MARSHAL BUILDING INSPECTION ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C CITY HALL PARK /REC ADMIN. RECREATION SENIOR CITIZENS CENTER CIVIC ARENA PARK DEPARTMENT RECREATION BUILDING STREAMBANK PROGRAM GRANT LIBRARY CEMETERY DEBT SERVICE AIRPORT #A N SIT MUNITY DEVELOPMENT C.D.P. COORDINATOR LOAN UNALLOCATED STATEMENTS ADOPTED BUDGET 1,897,032.00 22,650.00 127,400.00 1,258,800.00 783,575.00 50,800.00 140,301.00 517,000.00 250.00 OCTOBER 1993 BALANCE PERCENTAGE REMAINING USED 1,290,510.63 32.0% 9,430.37 58.4% (64,393.15) 150.5% (6,851.49) 100.5% 280,108.92 64.3% 4,710.78 90.7% (36,301.75) 125.9% 233,493.27 54.8% (2,038.91) 915.6% 86,173.01 3,089,139.33 4,797,808.00 1,708,668.67 64.4% 4,648.70 20,215.00 139.90 25,343.50 9,330.10 0.00 3,693.00 450.30 129,623.60 4,177.40 0.00 0.00 5,612.60 2,412.60 11,242.10 29,759.90 36,404.60 4,881.60 4,284.90 13,057.00 11,757.00 6,501.00 16,326.30 41,618.40 5,266.40 0.00 17,348.20 13,271.20 700.00 1,279.10 10,836.10 501.90 8.80 26,832.10 42,262.10 162,407.10 1,471.80 230,011.10 73,766.80 0.00 45,557.60 10,773.00 1,066,504.70 32,665.20 35.50 0.00 126,854.40 16,438.60 92,573.90 235,904.40 335,945.00 54,468.60 37,799.50 105,463.20 158,441.30 69,523.00 116,901.50 471,853.00 70,387.50 5,378.30 81,032.10 57,956.80 14,000.00 118,304.00 99,758.80 44,272.80 74,745.90 320,601.70 44,800.00 184,722.00 5,980.00 262,239.00 67,056.00 23,000.00 53,800.00 6,950.00 1,151,811.00 36,130.00 1,750.00 250.00 160,139.00 29,969.00 104,208.00 306,651.00 459,801.00 80,000.00 49,203.00 111,859.00 181,008.00 92,572.00 130,304.00 489,603.00 71,871.00 0.00 85,204.00 66,976.00 43,235.00 51,750.00 114,640.00 32,570.00 0.00 406,932.00 2,537.90 22,314.90 4,508.20 32,227.90 (6,710.80) 23,000.00 8,242.40 (3,823.00) 85,306.30 3,464.80 1,714.50 250.00 33,284.60 13,530.40 11,634.10 70,746.60 123,856.00 25,531.40 11,403.50 6,395.80 22,566.70 23,049.00 13,402.50 17,750.00 1,483.50 (5,378.30) 4,171.90 9,019.20 29,235.00 (66,554.00) 14,881.20 (11,702.80) (74,745.90) 86,330.30 94.3% 87.9% 24.6% 87.7% 110.0% 0.0% 84.7% 155.0% 92.6% 90.4% 2.0% 0.0% 79.2% 54.9% 88.8% 76.9% 73.1% 68.1% 76.8% 94.3% 87.5% 75.1% 89.7% 96.4% 97.9% 0.0% 95.1% 86.5% 32.4% 228.6% 87.0% 135.9% ERR 78.8% TOTAL 457,523.30 4,374,059.20 4,906,983.00 532,923.80 89.1% OCTOBER 1993 • REVENUE REPORT CITY OF HUTCHINSON FINANCIAL REPORTS OCTOBER 1993 YOUTH CENTER - "DRY DOCK" OCT. YEAR TO BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED MEMBERSHIPS 0.00 0.00 0.00 0.00 ERR ADMISSIONS 683.00 1,923.50 1,000.00 (923.50) 192.4% VIDEO GAMES 0.00 0.00 0.00 0.00 ERR POP 130.00 481.95 1,700.00 1,218.05 28.4% CANDY 61.00 442.49 1,200.00 757.51 36.9% CHIPS, ETC. 0.00 335.09 3,900.00 3,564.91 8.6% INTEREST 0.00 251.73 0.00 (251.73) ERR BLDG RENTS 0.00 0.00 0.00 0.00 FUND RAISERS /GRANT 0.00, 0.00 0.00 0.00 CONTRIBUTIONS 6,000.00 32,948.34 34,000.00 1,051.66 96.9% TOTAL 6,874.00 36,383.10 41,800.00 5,416.90 87.0% EXPENSE REPORT PERSONNEL SERVICES 3,502.00 22,451.31 24,925.00 2,473.69 90.1% OPERATING SUPPLIES 270.00 1,256.80 4,300.00 3,043.20 29.2% OTHER SERVICES & CHARGES 1.00 6,255.16 10,500.00 4,244.84 59.6% MISCELLANEOUS 0.00 51.39 825.00 773.61 6.2% • CAPITAL OUTLAY 0.00 825.00 1,250.00 425.00 TOTAL 3,773.00 30,839.66 41,800.00 10,960.34 73.8% YOUTHCTR • DATES ATTENDANCE CURRENT Y.T.D 1250 The City has shut down operations of the Youth Center building. Special events will continue to be operated from this budget for the balance of 1993. 0 • F- -1 L_ J Hutchinson Library Board Meeting Thursday, November 4, 1993 Members Present: Mary Henke, Larry Ladd, Roy Johnsen, Joyce Beytien Since there was not a quorum, no formal meeting was held, but the following items were discussed with no formal action being taken. 1. The review of the Sept. 22 minutes 2. L. Ladd will continue with Roy Johnsen, to look into the possibility of a suitable sign for the front of the library. The sign must be approved by the Housing (Hutchinson) Community Development Committee. They will report back to the board on their findings. 3. Survey of library lours - Mary reported on the proposed survey that she and Sharon have worked on. Some ideas were discussed as to specific questions and how the sampling should proceed. 4. Roy and Mary showed the 3M Grant application forms and they will consult Gary Plotz before submitting them. 5. The front doors of the library were refinished by B. Scherer. The cost was $97.50. The circulation desk repairs and refinishing will run over $100 so bids will have to be taken. 6. Letters were sent out to commuity groups asking for support the proposed computers. Prices on each unit could /should be better if several libraries bought these units together. 7. Information was discussed on the PLS Role Selection Workshops 8. Budget items that were adjusted from the city budget were discussed. The tot41 cuts were $2,0:00 - $100 was cut for repair and maintenance, $300 was cut for travel and conferences and $1,800 was cut for computers The next board meeting will be Thursday, January 6 at 4 ?30 P.M. Joyce Betytien, Secretary HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING OCTOBER 19,1993 MINUTES I. CALL TO ORDER: 2:00 P.M. BOARD ROOM CHAMBER BUILDING Chairman John Paulsen called the meeting to order. Members present -Don Erickson, Tammy Wendlandt, Lyle Van Hale and Shirley Wass. Members absent -none. II. CONSIDERATION OF MINUTES OF REGULAR BOARD MEETING There being no additions or corrections, Don Erickson moved that the minutes be approved as submitted. Shirley Wass seconded and the motion carried unanimously. III. CONSIDERATION OF STATUS OF ACCOUNTS FOR PARK TOWERS PROJECT AND GENERAL FUND Budget status and monthly disbursements were reviewed. Tammy Wendlandt moved that the financial statements be approved as submitted. Shirley Wass seconded and the motion carried unanimously. IV. SECTION 23 /PARK TOWERS PROJECT 1. There are no vacancies and no rent receivables. 2. The 1992 Ciap Window Project is progressing; all the windows are installed. Sills are being installed on the second floor and the caulkers are working on the outside of the building. 3. The Director will be attending CIAP training at the Sheraton Park Place on October 21 and 22. V. HOUSING AND COMMUNITY DEVELOPMENT COORDINATOR REPORT 1. Rental Rehab Update The 1065 Jefferson project is estimated to come in close to $240,000 which may not be workable for this program. The Valley Vista project needs to reconcile ownership issues before work can proceed. 2. MHFA has not sent notification regarding the MURL program application. 3. The Coordinator will be working on an application to MHFA to acquire and rehab properties that are currently owned by contract for deed. More details will follow at the next Board meeting; the application is due in December. VI. OTHER BUSINESS 1. Publicly Owned Neighborhood Land Trust Update Paul Berg, Project Director and Dick Lennes presented updates that architects were being interviewed and that • Doherty- Dawkins, bond underwriters have been hired. The HRA is still awaiting loan documents from MHFA. HRA Regular Board Meeting, October 19, 1993 Page 2 Proposals from two appraisal firms were reviewed. Don Erickson moved to accept the proposal from Lorence and Associates for $2300 versus the proposal from Robinson Appraisal Co. Inc. for $600 /parcel for a total of $3600. Tammy Wendlandt seconded and the motion carried unanimously. Options were discussed on how the properties should be acquired. It was decided to have the appraisals completed before any offers are made. 2. Minnesota City Participation Program Update Tammy Wendlandt reported that she has received numerous inquiries about the program and has received brochures for Hutchinson. Since the interest rate is being subsidized to 6.25%, there may be IRS ramifications upon resale because of the recapture requirements of the program. ( Purchasers have to remain in their homes for nine years to become exempt from recapture requirements.) The Director will call MHFA to request more brochures and will issue more news releases about the program. 3. The use o rate housing a resolution housing using Hale seconded meeting with Development f essential function bonds to develop was discussed. Tammy Wendlandt moved to proceed with the development of ma essential function revenue bonds. L y and the motion carried unanimously. the City Council facilitated by Dunbar is scheduled for October 26th at 6:30 P r1 LJ market to adopt mar rate l • e Van A working M. 4. A letter of intent from Steve Manders to develop the Loretta McDonald property for Farmers Home housing was distributed to Board members. 5. The budget for the on -site coordinator grant was reviewed. Tammy Wendlandt moved to approve the budget; Shirley Wass seconded and the motion carried unanimously. The Director will be completing the grant application for submittal by November 9, 1993. VII. ADJOURNMENT There being no further business, John Paulsen declared the meeting adjourned. Recorded by Jean Ward, Executive Director Tammy Wendlandt, Secretary Treasurer L� HUTCHINSON HOUSING, INC. REGULAR BOARD MEETING OCTOBER 19, 1993 MINUTES I. CALL TO ORDER: CHAMBER BOARD ROOM President Don Erickson called the meeting to order. Members present -John Paulsen, Tammy Wendlandt, Lyle Van Hale and Shirley Wass. Members absent -none. II. CONSIDERATION OF MINUTES OF SEPTEMBER 21, 1993 There being no additions or corrections, John Paulsen moved that the minutes be approved as submitted. Lyle Van Hale seconded and the motion carried unanimously. III. FINANCIAL REPORT The financial report was reviewed. John Paulsen moved that the financial report be approved as submittted. Tammy Wendlandt seconded and the motion carried unanimously. IV. OTHER BUSINESS 1. None V. ADJOURNMENT There being no further business, Don Erickson declared the meeting adjourned. Recorded by Jean ward, Executive Director Tammy Wendlandt, Secretary Treasurer 0 MINUTES Parks Recreation Community Education Advisory Council October 7, 1993 Members present: John Mlinar, Doug Brown, Lee Cox, Mike Cannon, Loretta Pishney, Rev. Brian Brosz, Linda Martin, Mike Schall, Bruce Rosenow, Robert Hantge and Mary Ann Kasich. Also present were Dolf Moon and Karen McKay. Not present: J.P. Auer The meeting was called to order at 5:17 p.m. Election of Officers Dolf gave the Council a brief description of the positions, the chair may need to attend some City Council meetings. The Vice Chair will be the Chair the following year. Mike Cannon made a motion to elect Lee Cox Chair of the Parks Recreation Community Education Council. Rev. Brian Brosz seconded the motion. Robert Hantge made a motion to elect Mike Cannon the Vice Chair. John Mlinar seconded the motion. Bruce Rosenow made a motion to elect Robert Hantge Second Vice. Mike Schall seconded the motion. The Council unanimously agreed. Approval of Minutes dated September 1, 1993 The minutes dated September 1, 1993 were approved by a motion made by Mike Schall and seconded by Bruce Rosenow. The Council unanimously agreed. OLD BUSINESS Student Appointee John Keller, a senior at the High School, was recommended by Scott Douglas and Dan Van Overbeke will be the student representative attending future meetings. A second person was also interested in participating on the Council, and is welcome to attend meetings. Standing Committee Potential Candidates The Council received a list of names for the Standing Committees, the names were staff recommendations. The committees will meet four times a year or every other month lasting an hour to an hour and a half. Any member of the Advisory Council is welcome to join a committee. The leadership is provided by staff the Community Education /Recreation Programming involves Jo Black, John McRaith, Chuck Wedin and Barb Haugen. The Parks /Facilities Committee will include Mary Haugen, John Arlt and Dolf Moon. Loretta Pishney and Robert Hantge requested to be added to the list. The Tree Board exists with the following members, Carol Brown, Laura Poser, Jay Beytien, Virgil Voigt, Rev. Brian Brosz will be joining the board. 1994 Proposed Parks & Recreation Budget The 1994 proposed budget is in, directors will be prioritizing and making cuts. A large portion of the budget is staff, utilities and capital expenditures. The City of Hutchinson has 36 parks, acreage per capita ratio is good. The Council requested a breakdown of the Revenues generated by the Parks and Recreation Department. �� } l Minutes Parks, Recreation, Community Education Advisory Council October 7, 1993 Page two 1994 Proposed Parks & Recrestinn B udgd ont There will be a town meeting regarding the FinnRa Project October 18th and 19th the Advisory Council is welcome to attend all of or part of the meetings. Park Vandalism On Thursday, September 23rd Optimist and Masonic/West River parks, located along the Crow River, were vandalized. The destruction in the rest rooms totaled $2,800 for facilities, not including labor. To repair the rest rooms the facilities will have to comply with A.D.A. specifications. In an effort to cut down on vandalism Lee Cox questioned locking up the shelters at approximately 9:30 p.m. as part of the Police Department's rounds. Dolf suggested having a campground host that could camp for "no charge" that would communicate with the Police Department. Bruce Rosenow supported the latter idea. Roberts Park is locked up by the scoreboard operator, the Veterans Memorial Field building has been broken into three or four times in the past four years. Brochure 11 a o Jo Black, Chuck Wedin and Dolf have been meeting to merge the Community Education and Parks and Recreation brochures. Three brochures will be printed and mailed out January 1st, Mid April and just prior to Labor Day in September. It will be a cost saving venture; an advantage for the Parks and Recreation will be having the brochure bulk mailed. Council i me The Council talked briefly about the use of the school facilities and the Roe Center Gym usage and pay structures. Many of the fees and usage of facilities are set because of the way it's been done in the past. The problem has been addressed, but not tackled. The subcommittee will work on these issues. The replacement parts for Rotary playground equipment failed, other options are being looked at. The standing committees should forward their minutes to the Advisory Council. The next meeting of the Advisory Council will be Thursday, November 4th, the meeting location will be at either the Chamber, Central District Office or City Hall. The meeting was adjourned at 6:30 p.m. by a motion made by Mike Schall and seconded by John Mlinar. The Council unanimously agreed. 0 0 • HUTCHINSON PLANNING COMMISSION MINUTES OCTOBER 19, 1993 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 19, 1993 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: Bill Craig, April Brandt, Craig Lenz, E1Roy Dobratz, Dean Wood (5:55 p.m.) and Chairman Gruett. Member absent: Roger Gilmer. Also Present: City Administrator Gary Plotz, Director of Engineering John Rodeberg, Building Official Jim Marka Engineering Technician Larry Huhn and Director of Parks and Recreation Dolf Moon. 2. MINUTES Mr. Craig made a motion to approve the minutes of the regular meeting dated Tuesday, September 21, 1993. Seconded by Mr. Lenz the motion carried unanimously. 3. PRESENTATION There was a 25 minute presentation by John Rodeberg on the recent 2 day seminar "Bicycle and Pedestrian Friendly Development ". Mr. Rodeberg introduced members of FINRA, the Finland roadway and transportation representatives. He also gave an overview of the events that took place at the seminar. 4. PUBLIC HEARINGS (a) CONSIDERATION OF CONTINUATION OF REZONING FROM C -3 TO R -2 LOCATED ON FRANKLIN ST REQUESTED BY CITY STAFF Chairman Gruett reopened the hearing at 5:55 p.m. with the reading of publication #4555 as published in the Hutchinson Leader on Thursday, August 5, 1993. The request is for the purpose of considering a request by city staff to rezone property on Franklin St. from C -3 (Central commercial District) to R -2 (Multiple Family Residence District). City Administrator Plotz commented on the request and the land use. He also commented on Mrs. Sheppard's house and City Council recommendations. He stated staff recommends taking action this month and Lot #3 will be clarified at the City Council meeting on October 26th. Ms. Audrey Field, neighboring property owner, asked about moving the Sheppard house. Mr. Plotz explained the cost of moving the house and the HUTCHINSON PLANNING COMMISSION MINUTES OCTOBER 19, 1993 appropriate zoning. He also explained the R -2 zoning is single or two family zoning and the county did not bid on the home. Mr. Craig moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:05 p.m. Mr. Craig made a motion to recommend approval of the request. Seconded by Mr. Wood the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW PORTABLE SIGNS REQUESTED BY SOS PROMOTIONS Chairman Gruett opened the hearing at 6:06 p.m. with the reading of publication #4574 as published in the Hutchinson Leader on Thursday October 7, 1993. The request is for the purpose of considering a request by Judy Judes, SOS Promotions, for a conditional use permit to place portable directional signs on property owned by Citgo Quick Mart located at the intersection of Main Street N. and 4th Ave NW and Coborn's located at the intersection of Hwy 15 South and South Grade Rd. City Administrator Gary Plotz explained the conditional use request and stated according to the present zoning ordinance temporary signs on private • property require a conditional use permit. Mr. Plotz commented on the response from MNDot. The sign coordinator for MNDot stated the state requirements for directional signs are very strict. Mr. Lenz moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:07 p.m. Mr. Lenz moved to recommend approval of the request noting staff recommendations of non - flashing signs, the signs are to be 5' off the property line to maintain a suitable sit distance. Seconded by Mr. Wood the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT FOR ADDITION TO SUBWAY REQUESTED BY STEVE FANGMEIER Chairman Gruett opened the hearing at 6:08 p.m. with the reading of publication #4575 as published in the Hutchinson Leader on Thursday, October 7, 1993. The request is for the purpose of considering a request by Steve Fangmeier, Subway, for a conditional use permit to enlarge the parking lot and construct a 12' x 42' addition onto Subway located at 204 Hwy 7 West. City Administrator Gary Plotz commented on the IIC zone requiring a conditional use permit and stated staff had concerns with the front yard setback. The addition encroached into highway right of way. HUTCHINSON PLANNING COMMISSION MINUTES OCTOBER 19, 1993 Mr. Fangmeier presented an updated drawing showing setbacks and an additional construction to the south of the building. He also presented a letter from Allan Rice, MNDot, stating the uncertain plans for Hwy 7 in the near future. Building Official Jim Marka commented staff concerns of the setback from Hwy 7. He stated the drive -thru on Water Street was not a problem with staff. Mr. Fangmeier stated he would finish the parking lot this fall and like to start the addition also this fall. Mr. Craig moved to close the hearing, seconded by Ms. Brandt the hearing closed at 6:23 p.m. Mr. Craig made a motion to recommend approval of the parking lot and the west side addition subject to the building not encroach into the highway right of way. Seconded by Mr. Lenz the motion carried unanimously. (d) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE A 1973 . REGAL MOBILE HOME UNTO LOT IN COUNTRY CLUB TERRACE REQUESTED BY JAMES NELSON Chairman Gruett opened the hearing at 6:24 p.m. with the reading of publication #4577 as published in the Hutchinson Leader on Thursday, October 7, 1993. The request is for the purpose of considering a request by James Nelson to move a 1973 Regal mobile home unto lot in Country Club Terrace. Mr. Plotz explained staff approval subject to life safety issued being met. Mr. Nelson commented the home is up to code. Mr. Lenz moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 6:25 p.m. Mr. Lenz made a motion to recommend approval of the request subject to meeting the life safety codes. Seconded by Mr. Lenz the motion carried unanimously. (e) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT ADDITION TO ACME CAR WASH REQUESTED BY TOM LUDOWESE Chairman Gruett opened the hearing at 6:26 p.m. with the reading of publication #4578 as published in the Hutchinson Leader on Thursday, HUTCHINSON PLANNING COMMISSION MINUTES OCTOBER 19, 1993 October 7, 1993. The request is for the purpose of considering a request by Tom Ludowese, Acme Carwash, for a conditional use permit to construct a 52' x 18' automatic bay addition unto Acme Carwash located at 690 South Grade Rd. City Administrator Plotz commented on the request and staff recommendations. Mr. Ludowese stat the automatic stall washes the undercarriage. Building Official Marka commented the request does met stacking requirements. Mr. Dobratz moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:29 p.m. Mr. Dobratz made a motion to recommend approval of the request subject to staff recommendations of installing flammable wastetrap, sludge and grit container, and provide curb on east side and extend hard surface on exit driving area north side to lot line. (f) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT • COLD STORAGE BUILDING ON PLOWMAN'S PROPERTY REQUESTED BY SCOTT PLOWMAN Chairman Gruett opened the hearing at 6:30 p.m. with the reading of publication #4579 as published in the Hutchinson Leader on Thursday, October 7, 1993. The request is for the purpose of considering a request by Scott Plowman to construct a 120' x 60' cold storage building located at Plowman's, 1165 Hwy 7. Mr. Plotz explained the request is for a storage building in the C-4 district requiring a conditional use permit. Mr. Plowman stated the floor will be a concrete slab and the building will be tapped for a drain. The storage will be boat items etc., there will not be tractors or snowplows stored in the building. Mr. Lenz moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 6:35. Mr. Lenz made a motion to recommend approval of the request. Seconded by Mr. Craig the motion carried unanimously. (g) CONSIDERATION OF CONDITIONAL USE PERMIT TO REPLACE EXISTING 14'X 20' GARAGE REQUESTED BY KAROL MORTENSEN, . 575 CLARK ST HUTCHINSON PLANNING COMMISSION MINUTES OCTOBER 19, 1993 Chairman Gruett opened the hearing at 6:36 p.m. with the reading of publication #4580 as published in the Hutchinson Leader on Thursday, October 7, 1993. the request is for the purpose of considering a request by Karol Mortensen, 575 Clark St., to construct a 14' x 20' garage on existing location at 575 Clark St. City Administrator Plotz explained the zoning ordinance allows replacement of existing garages with a conditional use permit. Mr. Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:37 p.m. Mr. Craig made a motion to recommend approval of the request. Seconded by Mr. Lenz the motion carried unanimously. (h) CONSIDERATION OF CONDITIONAL USE PERMIT TO MOVE GARAGE REQUESTED BY ROBERT BLUHM, 489 CALIFORNIA ST. Chairman Gruett opened the hearing at 6:38 p.m. with the reading of publication #4581 as published in the Hutchinson Leader on Thursday, October 7, 1993. The request is for the purpose of considering a request by • Robert Bluhm, 489 California St, for a conditional use permit to move a 20' x 24' garage to his property at 489 California St. Mr. Plotz presented a picture of the garage and stated staff recommends approval of the request. Mr. Bluhm stated the garage will be set on a new slab and he will be replacing the siding with vinyl siding and replace the present garage door. Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the hearing closed at 6:39 p.m. Mr. Lenz made a motion to recommend approval of the request. Seconded by Mr. Wood the motion carried unanimously. 5. OLD BUSINESS None 6. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT OF SUNNYSIDE 1ST ADDITION SUBMITTED BY LEROY CHRISTENSEN, HUTCHINSON TWP, 2 MILE RADIUS HUTCHINSON PLANNING COMMISSION MINUTES OCTOBER 19, 1993 • Mr. Plotz commented on the plat. Mr. Marka stated the staff requests certified installers and inspectors. Mr. Rodeberg has no problems with the future road connections. Mr. Craig made a motion to recommend favorable recommendation to the city council. Seconded by Mr. Dobratz the motion carried unanimously. (b) CONSIDERATION OF LOT SPLIT IN HUTCHINSON DOWNTOWN DEVELOPMENT PLAT #2 REQUESTED BY CITY STAFF City Administrator Gary Plotz explained the tax increment district and the property involved in the lot split. Staff recommends approval of the lot split. City Attorney Barry Anderson has contacted Festival Foods. (c) COMMUNICATION FROM STAFF City Administrator Gary Plotz commented on a meeting he and Bonnie Baumetz had with County Zoning Administrator Ed Homan and Liz Schecht. 7. ADJOURNMENT The meeting adjourned at 7:25 p.m. • CJ n 0 9 0 APPLICATION FOR_SNOW REMOVAL .................. To the ... C11. T�Y -COL.T.N'C..1...L I ... I ..... I . of the.. ......... UTY......................... ...........................of.. !1U7!;;HINSON - ....... 1-1- ....... ............. ..... .. ..... . state of minplasota: & 0 1. 15 IM / The un4erailned Owner whose name and address is . .......... ir ......... /4011-e- c4l,,7 hereby applies for a permit to -PLOW. AND REMOVE SNOW WITH .......... upon that certain tract of land described as follows: Lot Block plat or addition ; address which is of the following size and area; width feet; length feet, area ___WITHIN THE CITY LIMITS ..... . ........ ....... - and hereby agrees that, in cage, such permit is granted, that all work which shall be, done and all materials which shall be. used shall comply with the plans and 8pecifloationa therefor herewith submitted and with all the ordinances of said.. ........................ -1- ... ............. .......... .......... applicable thereto. .4pplicant further agrees to pay fees or assessments at the tine and in the amounts specified as follows: Owner APPLICATION FOU 9!. REMOVAL ---- PERhUT To Me.. ...C1-TY-S.0.L.N.CJ.L of ae- ......... C.IT.Y ........ .............................. ...... of.. HUrCliINSON ............ . ........... I ................... I .. _. . ........................... ............. 'A the county ...... . .... .M.0 ... LEOD ......... State of Jfinnesota: The undertifned owner wh4ee name and address is . ......... 4?fr? .... . ....... .... ... mern-1.1 ..... . .. V. TC-Y. hereby appUm for a permit to PLOW AND REMObT SNOW WITH upon that certain tract of land described as follows; Lot Blmk- .... ..... .- ... .. . plat or addition address which is of the following size and area; width- feet; length .. ...... ... feet; area..... WITHIN THE CITY LIMITS ..........._....I.... .. ..................... .......... ...... .... - ....... ........... ...................... and hereby agrees that, in cast such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and spedfloationg therefor herewith submitted and with all the ordinances of said.._..... CITY 1. ..O..F ... Hvr.011N.S.ON ........... ............... ......................................... . ...... applicable thereto. 1 NOV t J so � C11nTY0FfHjUTC0MjHjj ot, NS I f 4-/ -;f3' z. APPLICATION To the ..... CITY COUNCIL • of the- ......... CITY .. ....... .......... I ........... -.1 11 ....... .... MC.. LEODI I - ... 1..''.. 1. SNOW REMOVAL .1.... _11.1 , State of Minnesota: o NOV 191M :T#e up#erst*ff ned address izl�,�J- 0 r w n4me,7and addi ... 47 . . . .. tereby applies for a permit to PLOW AND ........ ...... REMOVE SNOW WITH �rl .......... I-- ........ ...... (.A ... ....... .... . . . ..... .... ....... ........... ................................................ ........... ............ . ... ...... . upon that certain tract of land described as follows: Lot ... - ......... ................ ..... ; Block _...__...._ .................. . , plat or addition .... .... .... . ..... ....... .. ... ....... address....._... ......................... ................. which is of the following size and area; width. .....feet; length ... .. .... feet; area ....... WITHIN THE CITY LIMITS ........... .. ......... ....... ...... .......... I ... .... ........ 1.11 ...... . ........... . . . - . ............ - .................... and hereby agrees that, in ease such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plan and specifications therefor herewith submitted and with all the ordinances of gaid..... .... C.I. -.0-F ... HUT...... . .. CH.I.N.S.-ON. .............................. 1 ........... ................................. applicable thereto. ..... . .Applicant further agrees to pay fees or assessments at the time and in the amounts specified as follows: ........ I ............. ................. - ......... - xx:- Owner • CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT November 21, 1993 Date Date Interest Of Of Institution ------------------------------------------------------------------------------- Description Rate Purchase Maturity Amount TREAS BONDS 644136 7.18% 12/12/91 2/15/2001 373,500.00 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 307,312.50 Firstate 41- 1214999 -8 3.70% 12/30/92 12/30/93 500,000.00 Smith Barney CMO 80AP9 7.380% 2/15/93 5/1/2018 188,173.75 Smith Barney GNMA 865M7 7.363% 2/15/93 8/10/2002 195,000.00 ** Firstate 42- 117375 -6 3.55% 8/12/93 11/24/93 400,000.00 Marquette 30017743 3.75% 8/26/93 12/16/93 100,000.00 Firstate 41 121821 3 3.75% 08/12/93 12/16/93 200,000.00 Firstate 41- 1211694 4 3.60% 9/30/93 03/10/94 500,000.00 • Firstate 41- 1211694 4 3.60% 09/30/93 12/16/93 600,000.00 Firstate 41 121829 6 3.70% 10/14/93 12/16/93 300,000.00 Firstate 41 121820 5 3.65% 10/28/93 12/16/93 100,000.00 Firstate 42- 120527 -7 3.65% 10/28/93 12/16/93 300,000.00 Firstate 41 121749 6 3.65% 11/10/93 12/30/93 100,000.00 Firstate 41 121814 8 3.65% 11/10/93 12/16/93 200,000.00 Firstate 41 122933 3.70% 11/10/93 11/10/94 400,000.00 -------------------------- $4,763,986.25 *CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease ** A GNMA with fixed maturity but has a call date of 8/12/97 • 0 0 RESOLUTION NO. 10088 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Service Contract $ 6,150.0 HVAC Maintenance WWTP Yes Harris Mechanic Water Meters - 102 7,548.0D Resale - Renovation Water Yes Water Pro GIS System 5,081.03 Water Yes HCI Connecting Point mrThe following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR Date Approved isMotion made by: Seconded November 23, 1993 Resolution submitted for Council action bv: i- A ORDINANCE NO 93 -95 2ND SERIES PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING SECTION 2.58 COVERING HOSPITAL AND NURSING HOME OPERATIONS AND ADOPTED, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code Section 2.58 entitled "Hospital and Nursing Home Board," is hereby amended to read as follows: Subd. 1. Establishment and Composition. A Hospital and Nursing Home Board (the "Board ") is hereby established. The Board shall be composed of alne Vob members, one of whom shall be the Chief of the medical staff of the Hospital and one of whom shall be a member of the City Council appointed annually. The medical staff representative shall serve a two year term. The remaining seven eve members of the Hospital Board (the "Elected Directors ") shall eacfi serve for a term of four years with the terms of each such elected directors to begin and expire as follows: `we d reete"" two directors July 1, 1991 to June 30, 1994; two directors July 1, 1991 to June 30, 1995 and one director July 1, 1991 to June 30, 1992. At all times, a majority of the directors shall be residents and qualified voters of the . City. Prior to the expiration of the term of an Elected Director, his or her successor shall be nominated by the Mayor with the consent of the City Council. The nomination shall be submitted to the Board of Directors of LifeSpan (The "LifeSpan Board ") for election. If the Lifespan Board fails to elect such nominee, then the Mayor, with the consent of the council, shall promptly submit new nominations to the LifeSpan Board, as necessary, until the LifeSpan Board has elected a successor to the Elected Director whose term is then expiring; provided, however, that if the LifeSpan Board fails to elect a successor from among the first, second and third nominees, then the Mayor, with the consent of the City Council, may elect the successor to the Elected Director whose term is then expiring provided that the Hospital's affiliation with LifeSpan is then terminated pursuant to Subdivision 5 of this Section. A majority of the members of the Board shall not consist of persons who are simultaneously directors of any one of the following corporation: (a) LifeSpan; or (b) any other corporation, the directors of which are directly or indirectly elected by LifeSpan; or (c) any other corporation, the directors of which are directly or indirectly elected by the Board. Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as • though repeated verbatim herein. Section 3. This ordinance shall take effect on January 1, 1994. Adopted by the City Council this _ day of December, 1993. • Paul L. Ackland, Mayor Attest: Gary D. Plotz City Administrator Published in the Hutchinson Leader on First reading: Second reading: \J 40 Industrial Feeding Programs 4urmet Catering • 7Hf U1NiDE' ; ; OU -L rti OTC V f Br Sb Mr. Steve Madson Hutchinson Police Department 10 Franklin Street South Hutchinson MN 55350 101 ParK Place Hutchinson, MN 55350 612- 587 -7997 ff 18, 1993 This is to inform you that effective November 1, 1993, Mileco, Inc. dba /The Underground, has appointed Mr. Cody J. Holton as resident manager. Mr. Holton's address and phone number is as follows: Cody J. Holton 281 - 3rd Avenue NW Hutchinson MN 55350 234 -7342 it is my understanding that this appointment and promotion satis- fies the final requirement to obtain a permanent liquor license. If you need any further information, please contact me at 587 -7997. Thank you. Sincerely, � YL� Jo Miles General Manager The Underground I N v ra November 15, 1993 M E M O R A N D U M TO: Steve Madson and WANWAW FROM: Marilyn J. Swanson -- SUBJECT: ISSUANCE OF INTOXICATING LIQUOR LICENSE TO UNDERGROUND BAR & GRILL The City Council issued a 90 -day temporary intoxicating liquor license to the Underground Bar & Grill on September 1, 1993, because the manager, Joe Miles, lived outside the municipality. Gary Plotz would like to have a report from both of you so the City Council can consider issuing a permanent intoxicating liquor license to the Underground at the November 23 meeting. Steve, please check on the residence status of the current manager and report on any problems with the sale of liquor, etc. Jim, please provide an update on any building issues that are not resolved. Thanks for your assistance. CC: Gary D. Plotz, City Admin. Mayor Paul L. Ackland Citi(Hall Parks &Recreation 3� It�s1:i:;,�tonac�n:r:11r:.' 1100Haval"Vontitbeet wi-�r 3a, -5h/ Iu1115a7- .-Li7i �- 1r� +. -h in: aft j7i lrfl, +C (l ('ri •w •i�� /I Police Dcparhnent 70 Frar :klir. tl" t joutir t nl ZI 5' 7--L4- r 40 N CITY COUNCIL MINUTES - AUGUST 24, 1993 The motion to order the report and minutes filed, to issue the license, and to ratify the appointments was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a)') INTOXICATING LIQUOR LICENSE FOR WILLIAM J. MILES, DBA UNDERGROUND BAR & GRILL Mayor Ackland called the hearing to order at 8:00 P.M. and read the notice of public hearing. The hearing was closed at 8:02 P.M. upon motion by Councilman Erickson, second by Councilman Torgerson, and unanimously carried. The motion to approve the license with the recommenda- tions of the Police Department was made by Councilman Torgerson and seconded by Councilman Mlinar. Following discussion of the issue that the manager's address was outside city limits, the motion was unanimously denied. City Attorn temporary li / terms were n l license woul recommended If the res with in this c Zg a 90 -day requirement of time, the • Administrator Plotz reported the Building Official and Fire Marshall did a walk- through of the building today, and there were only minor items to report. The certifi- cate of insurance will be available. It was noted by Mr. Miles that he had already complied with the items on the list. Also, he was considering appointing a manager who lived within the city limits. The motion to issue a temporary liquor license for a period not to exceed 90 days, with the understanding that the license would be revoked if the residency require- ments were not complied with, was made by Councilman Torgerson, seconded by Councilman Mlinar and unani- mously carried. COMMUNICATIONS, REQUESTS AND PETITIONS None. r1 U 0 C M E M O R A N D U M DATE: August 19, 1993 TO: Police Chief Madson FROM: James G. Marks, Building Official��i) RE: Underground Liquor License Prior to approval of the Underground's liquor license, I would appreciate • verification from a qualified mechanical contractor that the kitchen hood and heating appliances are being supplied with adequate makeup air, and /or fresh air. 9 E During the winter months of 1992/93 the restaurant did experience negative pressure downdrafting the furnaces creating a carbon monoxide hazard. At the time Chuck's Refrigeration made some modifications, however I remain uninformed as to the status. Aiso I)v JKic� Syo*er '"t "- fi fD e # ie,f 2 d rd by n �erAn- ��c�ryt c�,� *rgceor• �G„a {ern a!I Cx�t 1ryn,S tGnCr eer �' y lyk� Orp OP¢r,, f:,y' Gu ire r-fL q) Re vVe all SfoNyC T�Un City Hall 37 Washington Az,eiiue Lbest (612) 587 -5151 ."OAc . tDVf,4, O' rt, _& r,. yrt 5 Y Parks & Recreation 900 Harringtoii Street (612) 587 -2975 Hutchinson, Minnesota 55350 Police Department 10 Franklin Street Soutir (612) 587 -2242 /1 c MEMO DATE: November 15, 1993 TO: Gary D. Plotz, City Administrator FROM: James G. parka, Building Official �(Y1 RE: Demolition of superstructure at 8300 Elm Street Fire Damaged Residence Owned by Melvin Klockman As directed, I am receiving revised proposals to demolish the superstructure, cap and remove all debris, including personal property from 830 Elm Street. The revised proposals are due November 19th, 1993, and will be distributed for City Council consideration on November 23rd, 1993. Hopefully, demolition can proceed the week of November 22nd, 1993. Please note that the Police Department was directed to issue a citation to Mr. Klockman on November 12th, 1993, for doing construction work without the benefit of a Building Permit. JGM /pv cc: Cite Hall Parks & Recreatio7i Police Dehartincia (t,121 5S7-51i 1 0, 12) .i37 -2 9 i; (612)587-2242 %iii(i -�i li:�J71, '111i:.:c >J C:i JJJJG 1).1'19, ll GARY n Mr DIWELL I: El ES.1. INULHI,,1 O. BARRY ANDERSON' STEVEN S. HOGE LAURA R. FRETLAND DAVID A. BRUEOGEMA.NN PAUL D. DOVE • - JOSEPH M. PAIEMENTI RICHARD O. Mc GEE CATHRYN D. REHER OINA M. DRANDT PRETT D.AR ?'OLD � AL50 ADMITiCO IN TC %AS .ND NCM" YOAA nL4 ITItD I\ Wt�<O \�I`1 Brian M. Olsen 180 East Third Street P.O. Box 927 Cokato, MN 55321 ARNOLD &- McDOWELL ATTORNEYS AT LAW 7.881 renAR t- \HE ROAD) StINNEAPOLIS, MINNESOTA 66416 -1492 iG 1 2 1 545-9000 MN TOLL FREE 600- 64.'1 -4646 FAX 16121 546 - 1P9O November 10, 1993 RE: Melvin Klockmann Property 830 Elm Street, Hutchinson, MN 55350 Our File No. 3188 -93244 Dear Ms. Olsen: WILLIAM W. CAMERON RAYMONU C LAL"Lla 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 56071 16121 069 -9814 FAX 16191 069 -5506 101 PARE PLACE HUTCHINSON. MINNESOTA 55060 1612) 557-7575 P: Q 16121 687-3096 BY FAX AND U.S. MAIL FAX NO. 286 -2174 PleaF& be ad ' ed that d lition of the property located at 830 Elm Street will begin on Monday, November 1993. The contract for the demolition was awarded to Diamond Five Wrecung Inc. o utc nson. It has come to our attention that your client has substantial personal property stored on site. Any property not removed by November 21, 1993 will be summarily disposed of by the city's contractor. No attempt will be made to preserve the personal property. It will be destroyed or turned over to Diamond Five for salvage. Your client has been doing repairs without a building permit. This is a violation of the City Code and will cause a citation to be issued to him. If you have any questions, please contact me. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA/pb cc: Jim Marka Gary Plotz Diamond Five Wrecking Inc. CERT'1 YIYO An A CIGIL TNIAL SYFCIALltir BY THE MINNESOTA STATE BAR ASSOCIATION I'. ..♦ a r]p.1I +n PC 4'"l" ♦W cPl ".('I ir.IVT Hl Tll! - - ,r,rF HIR 111117AT111] • • 9 0 \ r 7 V t.c� L — C- .�Y�'� ._.ice ✓) L 2 yz2-LK 1- !s_�C"'iZ C � �G•=+ � �;�C�"c�i' - -c. "C � • -�L'!J J : -ZT__ �'J7 jOn oG w l HANSEN GRAVEL, INC. F` 1305 South Grade Road A ,pv HUTCHINSON, MN 55350 L v i612> say -saaz 'k To: City of Hutchinson 1i U D C.'") 1 111'1AA rM DATE PHONE JOB NAME&OGATION 830 Elm St. Hutchinson, Mn. • J O B D E S C R I P T 1 a N• FORM 71.2 McBee - 1055 EAST STATE ST. - ATHENS. OHIO 45701 To R.rme, Cal ToIP Free 1-80652612 -2 ORIGINAL �_ " Hutchinson nemnlition and removal of house. - All concrete to stay in place. Basement to be capped. All demolition material to be hauled to licensed Landfill.) 1 This estimate is for completing the job as described above. It is based on our evaluation and does not include material price increases or additional labor and materials oB cost which may be required should unforeseen problems or adverse weather conditions arise after the work has started. BynMATEO $8,800.00 6� FORM 71.2 McBee - 1055 EAST STATE ST. - ATHENS. OHIO 45701 To R.rme, Cal ToIP Free 1-80652612 -2 ORIGINAL �_ " t j 1UUL CONTRACTING COMPANY li 11 P.O. Box 189 u HUTCHINSON, MINNESOTA 55350 (612) 587 -2989` . • FAX (612 5/87.0964 TO G- �`► o/ AlaZ JOB DESCRIPTION: \\ -) I \ y \ , `4 e( JOB ESTIMATE / :HISSM IS FOR COMPLETING THE JOB AS DESCRIBED JOB COST ESTIMATED 7Z � Qa _:BONE. IT IS S BASED ON OUR EVALUATION AND DOES NOT IN- LUCE MATERIAL PRICE INCREASES OR ADDITIONAL LABOR AND ,AATERIALS WHICH MAY BE REQUIRED SHOULD UNFORESEEN 'ROBLEMS OR ADVERSE WEATHER CONDITIONS ARISE AFTER HE WORK HAS STARTED. ESTIMATED BY ___ _._ m•C:nsum. ":prom IPCI�LT t+f �wLC Yso•ni- Oy.+�M•tt: m¢!sa® �0"L Pre- Ca•vunw ConrerX •10%P, • L J C. DATE: November 22, 1993 M E M O R A N D U M TO: Gary Plotz, City Administrator Barry Anderson, City Attorney FROM: James Marka, Building Official �(�} J _,-� RE: Mr. Melvin Klockman Residence - House Fire Reconstruction Today, I received the attached statement from Mr. Melvin Klockman's proposed contractor confirming and assuring the City of remodeling completion deadlines for Mr. Klockman's home on Elm Street. I also had an opportunity today to review a structural report drafted by a professional structural engineer hired by Mr. Klockman. Mr. Klockman remains determined to salvage and rebuild the home despite the fact the fire damage clearly exceeded 50% of the home's value. In an effort to expedite this matter, the City Council may want to consider overlooking Chapter 4 of Hutchinson's Municipal Code requiring demolition of homes damaged in excess of 50 %. This of course would be contingent that Mastercraft immediately retain and pay for the permit, all structural corrections be inspected and approved by Mr. Klockman's structural engineer, and the construction schedule be met. JGM /mms �: Marilyn J. Swanson - for distribution at the 11 -23-93 council meeting ci t i( Nall 37 Wa4 ;inglon A.'enuc 1%,cst (612) 5S7-5151 Parks & Recreation 900 Harrington Stn°ct (t,12) 58-- 3975 Hutchin,;on, Minnesota 5535 Policc Dc1 arhnent 10Hn4nklin StrectSout6 (612) 55-_2242 r- e I it ' jY i i i y i j_ _.'._ _ A.J. -Cry %f `C.f'�✓'... /.dam �c... �. 1 � e t i OFFICE 6 7 2 929 5515 WpMHoU9 7241755 OIG PAi FR 6502830 Mastercraft Construction Corporation G, AL CONTRACTORS _- . 2526 24TH AVENJE S. W'AYNE R BENSON E PRF�Nj MNNEAPOI.6, MN 554066 � - L.1 0 G M t: n v x A s u u n November 17, 1993 T0: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering Ken Merrill, Finance Director RE: Discussion of Trunk Sanitary Sewer and Watermain Assessment Policy (Deferred from 10/26/93) Due to the proposed development in newly annexed areas that will be served by Trunk Sanitary Sewer and Watermain improvements, either by existing lift stations that may need upgrading, or with new improvements (lift stations, river crossings, etc.), we are requesting that the Council review the City's Trunk assessment policies. We do not have a current policy that completely deals with these issues. In coordination with the Comprehensive Sanitary Sewer plan completed by Rust (Donohue) Engineering, a sanitary sewer connection or area charge would seem to be appropriate for sanitary sewer trunk costs. This report calculated the cost of trunk improvements in the South service area to be $ 1,330 per gross area (including street right -of -way). This would average to 3.2 lots per acre, or S 416 per average size lot. Since the lots in Island View Heights average about 1.6 lots per acre, their cost (based on $ 1,330 per acre would be approximately $ 800 per lot. Since there probably is not an increase in benefit to this degree, a revised structure should be considered. Based on our review, we would recommend consideration of the following, based on gross acreage: l'hi 11,71 Ptr(s f- I�rn< <<t i:- i'r Ii<<h,; ?•h r: wtj TRUNK CONNECTION FEES November 17, 1993 - Page 2 LOT TYPE Low /Hid- Density Residential 1/4 to 1/2 acre 1/2 to 3/4 3/4 to 1 larger than 1 acre SANITARY SEWER CONNECTION FEE (R- 2 /R- 2 /R -3) $ 450 /lot $ 500 /lot $ 575 /lot $ 700 /acre WATERMAIN CONNECTION FEE $ 150 /lot $ 175 /lot $ 200 /lot $ 250 /acre Surcharge for each additional unit per lot for multi - family of $100 High- Density Residential /Light Commercial All Lots $ 1,400 /acre $ 500 /acre Heavy Commercial /Industrial Due to potential variance in use and cost, we recommend that the fee be negotiated. It is assumed that the trunk watermain costs are approximately 1/3 of trunk sanitary sewer costs. It is also proposed to adjust this fee yearly by the Engineering New Record (ENR) Construction Cost Ratio. This is presented as an option, for your review. We believe that this proposal is fair, defendable and financially prudent. This proposed assessment system would be applicable to all lots annexed after 1992. All funds collected are proposed to be deposited into the water /sewer enterprise fund. Funds will be utilized to pay off future trunk sanitary sewer and watermain reconstruction and /or expansion costs. Ll 0 0 • PIONEERLAND LIBRARY SYSTEM 1994 AGREEMENT APPROVED BY PIONEERLAND LIBRARY SYSTEM BOARD October 28, 1993 Whereas the Boards of County Commissioners of Big Stone County, Chippewa County, Kandiyohi County, Lac Qui Parle County, McLeod County, Meeker county, Renville County, Swift County, and Yellow Medicine County and the City Councils of Appleton, Benson, Bird Island, Dawson, Fairfax, Glencoe, Graceville, Granite Falls, Hector, Hutchinson, Kerkhoven, Litchfield, Madison, Olivia, Ortonville, Renville, and Willmar, Minnesota, have each officially acted to establish public library service in their respective governmental units, and provided for the financial support for such service from local tax funds, and Whereas, it is the mutual desire to strengthen and improve public library service for all counties and all cities; and Whereas, it is advantageous to accomplish this in a practical and economical manner through the operation of the public library services in said governmental units jointly; and Whereas, legal authority for the joint operation of such public library services is provided for in Minnesota Statutes, Section 134.20. Now, therefore, we the undersigned representing the above - mentioned local units of government do hereby enter into the following agreement with the full intent of strengthening and improving public library services in all the areas to which we are responsible; I. PURPOSE: It is the purpose of this agreement to provide for efficient and improved public library services by continuing regional library service in the area and by providing for financing of library services. II. LIBRARY BOARD: 1. Powers and Duties There shall be a library board. It shall have all powers and duties allowed by law for regional library systems, including, without limit to them, those set forth in Minnesota Statutes 134.09- 134.13. It shall have authority to accept state, federal, and local funds made available to it and funds from any other source. It shall operate according to rules and regulations which govern libraries accepting state and federal funds and according to policies established by the library board. The library board shall employ a director to administer the regional library system and shall employ such other personnel as are necessary to operate and provide public library service herein provided for. 2. Board Membership Board of commissioners of each participating county shall appoint one member which may be a member of the board of commissioners. The city council of each signatory city shall appoint one member who may be a member of the city library board if there is one. In addition each board of county commissioners and each city council shall appoint one additional member for each 6,000 population of major percentage (858) thereof. 3. Qualifications Each board member shall reside in county they are representing or in county where the city they are representing is located. Board members may be members of local library board. 4. Term of Office The term of office of each library board member shall commence on January 1 following date of appointment. The term of office is • three years. Terms shall be staggered. No board member may serve more than three consecutive full terms on the Pioneerland Library System Board. 5. Termination of Membership on Library Board A library board member's term shall terminate in the event of any of the following: a. The member ceases to meet the qualifications stated in this agreement for appointment as a member of the library board. b. The member resigns as a member of the library board. A resignation shall be effective on date specified in written communication to the library director. c. The member is removed by majority vote of all members of the appointing authority for misconduct in office or neglect of duties. d. The seat is declared vacant by the board for failure of the member to attend three consecutive regularly scheduled meetings without notification. The secretary of the library board, upon motion duly made, shall notify the appointing authority. . 6. Notice of Vacancy The library director shall notify the appointing authority at least two months in advance of the expiration of any term for which a new appointment should be made. 7. Filling Vacancies Whenever any seat on the library board becomes or is about to become vacant, the appointing authority shall promptly appoint a new member for the unexpired portion of the term or for the full term if the vacancy is for a full term. 8. officers At its first regular meeting of each fiscal year, the library board shall elect a chair, vice - chair, secretary, treasurer, finance chair, and such other officers as it may establish. Officers shall hold office until their successors are elected and qualified. 9. Bylaws The library board shall adopt such bylaws as may be proper, expedient, and necessary for the efficient management and operation of library services and in proper fulfillment of this agreement. III. FINANCING AND DISBURSEMENT OF FUNDS: 1. Budgets Preliminary annual local operating budgets and budget for system- wide services shall be developed by the Finance Committee in consultation with director for presentation to the full board. Upon approval by a quorum of the full board, the local operating budgets shall be filed with the boards of county commissioners and city councils of all signatories for their approval and funding. a. Should any party approve lower than its requested share of the proposed budget, library service to residents of that jurisdiction shall be reduced accordingly so as not to disrupt library services in the remaining areas. Method of said reduction shall be arrived at by consultation between the library boards, library staff of that jurisdiction, and the Pioneerland Library System director, with final approval of the Pioneerland Library System Board. b. The minimum contribution of any party to the general operating budget of the Pioneerland Library System shall be the amount needed to insure participation in state and federal grant programs (see Minnesota Statutes 134.33 regarding minimum level of local support and Minnesota Statues 134.34, subd.4, regarding maintenance of effort). Any party not providing minimum contribution shall be considered in violation of this agreement and may be subject to termination (see Section IV. 1. a.). 2. Schedule of payment of funds Each party shall pay its share of the regional library budget on a regular schedule set by the library board, no less than semi - annualy and no greater than quarterly, If any party fails or refuses to contribute its required funds by above dates, the defaulting party may not exercise its voting rights pursuant to this agreement while they are in default. If a member is more than thirty days in default, a penalty fee may be assessed. The penalty fee shall be a percentage of the amount due calculated at the treasury bill discount rate in effect on the 30th day of default. 3. Local Funds Certain funds, such as library building, capital improvement, construction, remodeling, and repair costs of library buildings, maintenance funds, utilities such as heat, water, electricity, custodial services and supplies, and basic telephone equipment and service, purchase, repair, and replacement of furniture and equipment may remain under the control of the local library board or city council representing the source of those funds. These funds may be spent at the discretion of that board or city council and may be used for such things as are exclusively needed for service in the area they represent. The regional library board will advise local library boards or city councils on improvements needed in the physical facilities and equipment and may also serve as the agency through which state and federal funds may be secured. 4. Regional Library Fund a. Bonding The library board shall furnish a surety bond in such sum and amount as may be fixed by the regional library board for each library board member or employee whose duties include receiving or disbursing money and the costs of such bond shall be a proper charge against the library fund. b. Treasurer The treasurer shall supervise complete and accurate accounting of all monies coming into the library fund for the use of the said regional library board, and shall supervise due and strict accounting of all disbursements from the fund, which shall be known as the regional library fund and which shall be deposited in a bank or banks as may be determined by the library board. The treasurer shall provide to the library board monthly statements of account, copies of which shall be filed with the county auditors of the signatory counties and the city clerks of the signatory cities. c. Any and all disbursement from the regional library fund shall be by check warrant or direct deposit issued as hereinafter set forth, which check warrant shall become a negotiable instrument when signed by the treasurer and president. d. The regional library board may annually determine a reasonable amount to be set up on the books of account of the regional library board and kept in a separate fund for depreciation for vehicles or equipment or for new equipment, such as automation, or for other purposes designated by the library board. e. Any further rules or regulations concerning financing and disbursement of funds may be adopted by the regional library board by resolution not inconsistent herewith. f. The library board shall provide for an annual audit of its fiscal records which is in compliance with state and federal audit requirements. Copies of such audit reports shall be submitted to each of the governing bodies signatory to this agreement. The audit shall be done by an independent firm chosen by the regional library board. g. The library board may authorize short -term borrowing of funds (six months or less) not to exceed one - quarter of the annual budget for the previous twelve months. Library board may also authorize longterm borrowing of funds (greater than six months) with approval of two- thirds of signatories to agreement. IV. 1. Termination a. This agreement shall continue in force until rescinded by a action of one of the signatories. Any signatory to this agreement may terminate its participation under either of the following provisions: by giving notice in writing to the director at least six months in advance of commencement of the next fiscal year or by mutual agreement of the parties. b. Ownership and division of assets Each signatory to this agreement shall retain title to all assets, including buildings, furniture, equipment, vehicles, books, magazines, and other library materials which it owned at the time of initial agreement. This provision, however, shall in no way prevent the administrative merger or co- mingling of these assets, nor shall it be construed to prevent the use of the assets fo one library by the patrons of one of the others. Private gifts to any library shall be deemed assets to that library. Machine - readable records produced by Pioneerland Library System remain under exclusive control of Pioneerland Library System. Amendment This agreement may be amended by a quorum of the library board and subsequent adoption by all signatories to the agreement. Approval This agreement shall be approved by a quorum of the library board and become effective upon adoption by all signatories to the agreement. The agreement shall be executed by the appropriate officials in each participating county and city. V. NEW MEMBERS: Any eligible municipality or governmental entity may join Pioneerland Library System with the approval of two - thirds of the board, upon accepting all the terms and conditions of the agreement. The board shall establish such special provisions as are appropriate for integration of the new signatory into its services and budget. New members must agree to a three -year commitment of membership. In witness whereof, this agreement has been executed by the parties listed below on the dates indicated. r� 'u PIONEERLAND LIBRARY SYSTPMI F :410 SW Fath street Willmar, MN 56201 -3298 John M. Houlahan, Director Phone No. 612/235 -3162 Fax. No. 612/235 -3169 • �� �j �n Date: November 15, 1993 - To: Gary Plots City Administrator /j �_� From: John Houlahan I ;> I was pleased that Dolores Brunner, Roy Johnsen, and Mary Henke were able to attend Hutchinson City Council's meeting on Pioneerland Library's new agreement. However, I regret that I was not able to attend. During the meeting, city council had questions about library's maintenance of effort and minimum levels of support. Library's maintenance of effort is covered in MN Statutes 134.33, 134.34 and 134.341. As result of these statutes, Pioneeiland Library System annually requests information from cities and counties on local library expenditures (for example building, utilities and telephone equipment expenses) and amounts paid to Pioneerland. Local expenditures and payments to Pioneerland are reported to Office of Library Development and Services (LDS), MN Department of Education. Using this information, LDS audits individual cities and counties compliance of 134.33, 134.34 and 134.341 for the past year and certifies maintenance of effort requirement for the up coming year. Office of Library Development and Services annually sends official notice to each city and county on the amount of their maintenance of effort. Each city and county must meet or exceed minimum levels of local support. If level of support does not equal or exceed efforts of previous year, Pioneerland loses state and federal funds (134.34 Subd. 4). State and federal dollars represent about 1/4 of Pioneerland's annual budget and pay for services such as interlibrary loan, back up reference, delivery, cataloging and book processing. Pioneerland's budget request may exceed minimum levels of support (134.34) in order to meet increased costs or increased services. New agreement's budget provision recognizes willingness of communities to increase local fimding for local services and fund budgets based on local expenses and local needs. The old agreement was strictly an income based and did not adequately respond to local expenses or goals. Additionally, there was some concerns that tax money in one community was supporting another community's library service. By developing local budgets based on expenses and not just income, new budget agreement allows better local accountability and management of Wary resources as well as ensuring money taxed in a community is spent in that community. I hope the above comments helps further clarify some of your fiscal concerns. If you have any others, please contact me. I'm looking forward to working with you, your mayor, city council, Hutchinson's library board and McLeod county commissioners in continuing to improve library services and library management for the betterment of your city's lib patrons. cc. Dolores Brunner, Roy Johnsen, Mary Henke • c • L J TO: Mayor & City Council FROM: L4 VAr� Barb Haugend Dolf Moon DATE: November 16, 1993 RE: Heartland Lease Agreement for Senior Center We have reviewed the 1994 lease agreement for the Senior Center from Heartland Community Action Agency. We are recommending that the Council approve the agreement with the following amendment: Lessee shall have the right to use the kitchen from 5:00 a.m. to 2: 00 p. m. and the dining room from 10.00 a.m. to 1: 00 p. m. Monday through Friday. This amendment allows us to accommodate additional programming and is agreeable to both parties. Thank you for your consideration regarding this matter. City Hall i612ii6; -ilil Parks & Recreation 0,U)567-297 Police Dej,w,tmcat t612,1 h7 -7142 0 RESOLUTION NO. 10093 ENTERING AGREEMENT WITH PIONEERLAND LIBRARY SYSTEM FOR CALENDAR YEAR 1994 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson will enter into agreement with the Pioneerland Library System Board for a period of one year beginning January 1, 1994. Adopted by the City Council this 23rd day of November, 1993. • ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor AI • '��% �' community action agency, inc. Mid -Town Plaza • 310 South First Street • Box 1359 • Willmar, Minnesota 56201 (612) 235 -0850 • 1-800- 992.1710 (Toll Free) • Fax No. 1. 612. 235.7703 0 0 City of Hutchinson City Hall 37 Washinaton Avenue. W Hutchinson, MN 55350 RE: Lease Agreement 123456 F�OV7J9 ° RECD VED er . °7 61aN October 27, 1993 Enclosed is the 1994 Lease Agreement for the Heartland Senior Dining Program. Quarterly utility payments were determined as follows: Congregate Home Delivered 1994 PROJECTED MEALS: 37,180 avg. meals @ .0886 per meal= $ 3,294.00 4.160 avg. meals @ .0947 per meal= TOTAL MEALS 41,340 TOTAL UTILITY REIMBURSEMENT 394.00 $ 3,688.00 The 1994 Quarterly Utility Reimbursements reflect projected meals based on actual meals served in 1993. If the lease is acceptable, please sign both copies and mail one back to me in the enclosed envelope. I look forward to working with you in 1994 to provide nutrition services and socialization to the elderly of our communities. Please contact me if I can provide additional information. Sincerely, �ILC— �' Denise D. Gee Senior Dining Project Director Heartland Community Action Agency is an Equal OFOortunity Employer 7HI.S A[REE42dr, signed and dated conditions as agreed by the City of CMM=ty Action Agency Senior Dining the premises described as: Hutchinson Hutchinson, MN 55350. below, specifies the terms and Hutdninson (Lessor) and heartland Program (Lessee) for Les ee to us Senior Center, 115 Jefferson Street, TERM This lease shall be in effect for the calendar year 1994 and renewable annually thereafter until either party provides 60 days written notice of intent to terminate. RFh1iBQR3ENI The quarterly payments of $ 922.00 dollars each shall be paid to the Lessor for reimt.,rrcment of utility and maintenance expenses directly associated with lessee's use of the premises. This amount shall be reduced in any month on a prorated basis if the Lessee's use is terminated or less than the usage at the beginning of the term. USE OF 1 F041SES Lessee shall have the right to use the kitchen and dining room Edon 5:00 AM to 2:00 W or reasonable time of Completion daily, Monday through Friday, to provide meals and social services to senior citizens. In the event the Lessor hours the Lessee shall be an acceptable alternate reimbursement owed Lessr. must unavoidably use the premises during these notified two weeks in advanoe and provided with option or receive a prorated credit toward REPAIR /MP,INPENA KE /LIPSL lessor agrees to maintain the premises includinj sidewalks and parking lots in good order to insure safe, sanitary, and habitable occupancy by Lessee. Lessor ages to maintain all Lessor awned equipment and fixtures included in the leased Xm ses in safe and good working order. Iessor agrees to Maintain all structural cc rgxneShts (includ" but not limited to: mechanical, Plumbing, electrical, all surfaces including glass, etc.) in safe and good condition. All such repair and maintenance is at Lessor's expense- Mm Lessor will be respcasible for major housekeeping chores, (i.e. cleaning bathrooms, cleaning carpet, washing windows, and shoveling snow.) The Lessee will conduct daily light housekeeping. Utility payments to the vendors shall be the responsibility of the Lessor. LESSEE PRi7PERTY All goods, foodstuffs, fixtures, equipment and personal property of the Lessee shall main the property of and reserved for the Lessee at all times. Any damage /d; zpp arance mysterious or otherwise, during the Lessor's use of the premises shall be the Lessor's responsibility to rembn -se Heartland CMmauty Action Agency for replacement cost. LESSOR PROVIDED TRADE FDff RF3 The Lessor shall provide refrigeration, oven, washing and storage fixtures as- taell -as place settings, tables and chairs, and cleaning utensils for meal site operation at the level described in "special conditions ". This Property remains the Lessor's if provided at the LsssorIs expense. INSURANCE The Lessee agrees to carry personal property insurance to Cover all its contents and personal property on the leased premises. ASS Ir�rs The terms and agreements of this lease shall extend to and bind the heirs, assigns, and executors of both parties. FOOD LICEN The Lessee will maintain a Minnesota Food License for Program operatic only. The Lessor is responsible to ensure that any other food preparation activities in the facility are in ccuplian a with Minnesota State Law. SPECIAL CGNDITLCNS A. The Lessee will maintain telephone service for program use only. The Lessee will pay long distance telephone calls made by program staff. B. The Lessor will provide adequate place settings and other trade fixtures for an average meal service capacity of 80 persons. IN FIIT MSS iu M;MOF both parties have executed this agreement with their signature below as dated. 1 ■ Title:. Program Coordinator Date t C> --) cc `1.3 By Title (leases) 10/93 C J City of F &dAnson By Title Date •1i�a�ui� r• n• a�a is The lessor will be responsible for major housekeeping chores: Cleaning bathzvcnLS, washing windows, scrubbing kitchen floors and shoveling snow. Rhe Lessee will conduct daily light housekeeping as follaas: Deily sweeping of floor, taking out garbage, recycling ( *Iessor provides container), wiping down a*Wards, shelves,00huhtertops, dishwasher, freezers, refrigerators, keeping stoves and avers in clean order (inside and out), keeping items off the floor space, keeping kitchen in generally good appearance and in neat order. 0 0 L M E M O R A N D U M DATE: Nov 23rd, 1993 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of Nov Attached is a listing of the delinquent water and sewer accounts for the month of Nov. Recommend service be discontinued on Monday, Nov 29th, 1993 at Noon. • 3- 980 - 1359 -031 Greg Hanson 1359 Westwood Rd 3 -870- 0707 -071 Hutchinson MN 55350 Jeff Hart 1359 Westwood Rd 707 Shady Ridge Rd 158.78 Hutchinson MN 55350 Promises 12/03 707 Shady Ridge Rd 176.60 2- 605 -0360 -092 Deb Bondaus 3- 910 - 0740 -082 585 Franklin St S David Papke Hutchinson MN 55350 740 Spruce St 360 Lake St Hutchinson MN 55350 196.82 740 Spruce St cc: Douglas Lund 50.00 360 Lake St Promises 11/24 Hutchinson MN 55350 • City Hall Parks & Recreation Police Department 37 6Vashington Azenuc Vt'est 900 Harrington Streit 10 Franklin Street South (612) 587 -5151 (612) 5S7 -2975 (612) 557 -2242 Mitchinson, Minnesota 55.350 - Prinled on "C Ucled luqwr • 3 -030- 0646 -082 • Jack Krippner 646 Second Av SE Hutchinson MN 55350 646 Second Av SE 111.11 CC: Vicky Klabunde Route 1 Box 218 Brownton MN 55312 3- 045 - 0493 -021 Raymond Ladd 439 Third Av SE Hutchinson MN 55350 439 Third Av SE 140.65 3- 080 - 0116 -082 Daryl Willett 116 Fifth Av NW Hutchinson MN 55350 116 Fifth Av NW 193.12 • 3- 080 - 0250 -041 _Vance Haugen 250 Fifth Av NW Hutchinson MN 55350 250 Fifth Av NW 107.44 Promises 12/03/93 3- 130 - 0136 -041 Miles Willhite 136 11th Ave NE Hutchinson MN 55350 136 11th Av NE 268.66 Promises 12/10 3 -210- 0551 -033 Michael Keeler 551 Adams St S Hutchinson MN 55350 551 Adams St S • 163.61 3- 250 - 0514 -001 Heath Lindquist 514 Bluff St Hutchinson MN 55350 514 Bluff St 122.03 CC: Tom Ertl 504 Bluff ST Hutchinson MN 55350 3- 275- 0490 -092 Jeffrey Bonderman 490 California St Hutchinson MN 55350 490 California St 72.38 Promises $15 11/29 bal 12106 3- 275 - 0704 -011 Randy Norcutt 704 California St Hutchinson MN 55350 704 California St 60.40 3- 380 - 0446 -062 Stephen Voeklel 446 Erie St Hutchinson MN 55350 446 Erie St 65.23 Promises 12/10 3- 530 - 0712 -021 Vince Jahner 712 Hilltop Dr Hutchinson MN 55350 712 Hilltop Dr 253.23 CC: James Schlagel 656 Juul RD Hutchinson MN 55350 3 -535- 0425 -051 Judy Kopesky Box 606 Hutchinson MN55350 425 Huron ST S 72.16 3- 560 - 0443 -012 David Pfeiler 443 James St Hutchinson MN 55350 443 'James St 15.54 Promises 12/03 3- 655 -0817 =051 Huls /Huls 817 Lindy Ln Hutchinson MN 55350 817 Lindy Ln 110.32 3- 680 -0877 -011 Sharon Sauter 877 Main -St N Hutchinson MN 55350 877 Main St N 94.63 CC: Bruce Crosby 879 Main St N Hutchinson MN 55350 Promises 12/02 3- 735- 0336 -011 Dale Schlueter 336 Monroe St S Hutchinson MN 55350 336 Monroe St S 271.83 3 =735- 0540 -031 James Deragon 540 Monroe St S Hutchinson MN 55350 540 Monroe St S- 201.17 3 -735 -0555 -051 Duane Buske 555 Monroe St S Hutchinson MN 55350 555 Monroe St S 29.07 3- 745- 0136 -011 Richard R Fausch 136 North High Dr Hutchinson MN 55350 136 North High Dr 83.05 3- 765- 0810 -092 David Laine 810 Oak St Hutchinson MN 55350 810 Oak St 141.04 Promises $70.52 - 11/24, $70.52- 12/02 3- 765 -0835 -002 Ted Weiby 535 Oak St Hutchinson MN 55350 835 Oak St 195.18 3 -800- 0575 -012 Rodney Markgraf 575 Peterson Circle Hutchinson MN 55350 575 Peterson Circle 156.96 3 -815- 0531 -071 Martin Koepp Jr 531 Prospect St Hutchinson MN 55350 531 Prospect St 141.52 3 -855- 0870 -071 Todd Uecker 870 School Rd N Hutchinson MN 55350 870 School Rd N 137.26 0 CITY OF HUTCHINSON 37 WASHINGTON AVENUE NEST HUTCHINSON, MN 55350 ENGINEER'S REPORT DATE: November 18th, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Project No. 94 -03 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 14th day of December, 1993. Project No. 94 -03: Lakewood Drive from 700' southerly of McDonald Drive to South Grade Road by the construction of storm sewer, sanitary sewer, and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances. Construction Cost Engineering /Administration (16 %) Fiscal /Legal /Capitalized Interest (8 %) ESTIMATED TOTAL ------------ - - - - -- Assessable Cost Deferred Assessable Cost City Bonded City Other Funds MSA MNDOT ESTIMATED TOTAL -------------- - - - - -- NOTES& $ 274.200.00 $ 43,900.00 $ 21,900.00 - -- S 340,000.00 S 210,000.00 1 S 95,000.00 2 S 35,000.00 3 - S 340.000.00 1 Assumes 90°% of West side of road, 35% of East side immediately developed. 2 Assumes deferred trunk storm sewer assessment for area to west. 3 City share past proposed ponding /lift station /boat landing S5 /foot credit for previous street assessment. 0 JPR /PV Also assumes RESOLUTION NO. 10089 1* RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. PROJECT NO. 94 -03 WHEREAS, pursuant to a resolution of the Council adopted November 9th, 1993, a report has been prepared by the Director of Engineering, with reference to the improvement of Lakewood Drive from 700' southerly of McDonald Drive to South Grade Road by the construction of storm sewer, sanitary sewer, and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances. Said report was received by the Council on November 23rd, 1993. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $340,000.00. 2. A public hearing shall be held on such proposed improvements on the 14th day of December, 1993, in the Council Chambers of the City of Hutchinson at 8.00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 23rd day of November, 1993. Mayor City Administrator 0 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MN 55350 ENGINEER'S REPORT DATE: November 18th, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Project No. 94 -02 ('a7alnut Ridge - Phase 2) I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. Project No. 94 -02: Lots 1 thru 5 in Block 1, Lot 1 in Block 2, Lots 1 thru 13 in Block 3, Lots 1 thru 8 in Block 4, and Lots 1 & 2 in Block 5, in Walnut Ridge Estates by the construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Construction Cost Engineering/ Administration (16 %) Fiscal /Legal /Capitalized Interest (8 %) ESTIMATED TOTAL ----------- - - - - -- Assessable Cost Deferred Assessable Cost City Bonded City Other Funds MSA MNDOT ESTIMATED TOTAL ------------ - - - - -- NOTE: Trunk Storm Sewer JPR /PV 0 S 322,600.00 $ 51,600.00 $ 25,800.00 S 400,000.00 S 305,000.00 $ 95,000.00 1 S S S S 400,000.00 RESOLUTION NO. 10090 RESOLUTION RECEIVING REPORT, WAIVING HEARING ON IMPROVEMENT AND ORDERING PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. PROJECT NO. 94 -02 WHEREAS, pursuant to a resolution of the Council adopted August 10th, 1993, a report has been prepared by the Director of Engineering, with reference to the improvement of Walnut Ridge - Phase 2 /Lots 1 thru 5 in Block 1, Lot 1 in Block 2, Lots 1 thru 13 in Block 3, Lots 1 thru 8 in Block 4, and Lots 1 & 2 in Block 5, in Walnut Ridge Estates by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Said report was received by the Council on November 23rd, 1993. AND WHEREAS, pursuant to Minnesota Statutes, Chapter 429, a petition and agreement of assessment has been received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,MINNESOTA: 1. The Council finds and determines that said petition was signed by all owners of real property named as the location said improvement. 2. The Council hereby waives hearing on said improvement and said improvement is hereby ordered as proposed in the Council resolution adopted Augu� 10th, 1993, at an estimated total assessable cost of $400,000. 3. John P. Rodeberg is hereby designated the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Hutchinson City Council this 23rd day of November, 1993. Mayor City Administrator .�Yir C J 0 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MN 55350 REPORT DATE: November l8th,1993 T0: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Project No. 94 -05 (Island View Heights First Addition) I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. Project No. 94 -05: South Grade Court and West Shore Drive in Island View Heights First Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances. Construction Cost Engineering /Administration (16 %) Fiscal /Legal /Capitalized Interest (8 %) ESTIMATED TOTAL - ------------- - - - - -- Assessable Cost Deferred Assessable Cost City Bonded City Other Funds MSA MNDOT $ 357,000.00 $ 57,200.00 $ 28,600.00 -- $ 442.800.00 $ 442,800.00 ' S E ESTIMATED TOTAL --------------------- --- - - - -- $ 442,800.00 ' * Does NOT include trunk sanitary sewer or watermain assessments that may be applicable. JPR /PV J� PETITION FOR LOCAL I14PROVEMENT BY 100% OF PROPERTY OWNERS Hutchinson, Minnesota • Dated: November 3rd, 1993 TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, the owners of real property known, platted and described as Island View Heights First Addition, hereby petition that such plat be improved by construction of lateral and trunk sanitary sewer mains and appurtenances, latera and trunk watermains and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances as outlined in the Subdivision Agreement for the above - referenced plat, pursuant to Minnesota Statutes, Chapter 429. 1. 2. OWNERS NAME Richard Westlund, President of WDH Incorporated Tim Ulrich; Vice President of Citizens Bank and Trust of Hutchinson DESCRIPTION OF PROPERTY Lots 1 -17, Block 1, Lots 1 & 2, Block 2, Lots 1 -13, Block 3, Island View Lots 1 -17, Block 1, Lots 1 & 2, Block 2, Lots 1 -13, Block 3, Island View I have caused an examination to be made of the records provided by the County of McLeod, in order to ascertain the names and addresses of each person, firm or corporation having an interest in each lot, tract or parcel for which improvement is requested and against which a special assessment will be made for the entire cost of the improvement. After making search and inquiry, I am unable to find any other persons, firms or corporation who have interest other than those listed. To my best knowledge, the persons herein named are all the owners of properties affected by the petitioned improvement. Dated: November 3rd, 1993 CITY OF HUTCHINSON v `C, Gary D. rlot�z Title: City Administrator • 0 • RESOLUTION NO. 10091 RESOLUTION RECEIVING REPORT, WAIVING HEARING ON IMPROVEMENT AND ORDERING PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. PROJECT NO. 94-05 WHEREAS, pursuant to a resolution of the Council adopted November 9th, 1993, a report has been prepared by the Director of Engineering, with reference to the improvement of South Grade Court and West Shore Drive in Island View Heights First Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bitum sous surfacing and appurtenances. Said report was received by the Council on November 23rd, 1993. AND WHEREAS, pursuant to Minnesota Statutes, Chapter 429, a petition and agreement of assessment has been received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council finds and determines that said petition was signed by all owners of real property named as the location said improvement. 2. The Council hereby waives hearing on said improvement and said • improvement is hereby ordered as proposed in the Council resolution adopted November 9th, 1993, at an estimated total assessable cost of $442,800. 3. John P. Rodeberg is hereby designated the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Hutchinson City Council this 23rd day of November, 1993. City Administrator • Mayor 0 • • TO: Gary Plotz, City Administrat # FROM: Steve Madson, Chief of Polic'• DATE: November 18, 1993 RE: Consultant for Radio System Update This memorandum will serve as a request to enter into a contract with W. M. Montgomery & Associates for the express purpose of providing consulting services to the City of Hutchinson as the city contemplates updating its' radio communications technology. As you are aware, the current radio communications system is at least 15 years old and is in serious need of being updated. There are safety issues arising from the age of the equipment as well as interference from outside agencies who utilize the same radio frequencies. Additionally, because of sporadic purchasing there are many different types of equipment currently being utilized by city government which, I believe, needs to be standardized. W. M. Montgomery & Associates has had extensive experience in public safety communications planning. Recently, this firm was employed by McLeod County to develop the county sheriff's department system. Therefore, I believe that by employing W. M. Montgomery & Associates, we will reduce our consulting costs because this organization already has the background and knowledge of the police departments radio system as well as how this system interfaces with the county. W. M. Montgomery & Associates has submitted a not -to- exceed project cost of $10,080. I have attached the information received from Montgomery & Associates for your review. I recommend approval of this agreement because of the known quality of work but also the pre- existing background and knowledge the Montgomery & Associates has of the city. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /lkg 93 -02 -0020 �F Irv, „ : =6 City of Hutchinson, Minnesota '� Proposal .v 8, �._. COMMUNICATION CONSULTING f ��r E.'Y 0 SERVICES r. f W. M. Montgomery, ' & Associates 18321 Ridgewood Road • Minnetonka, Minnesota 55345 Telephone (612) 470 -1099 Communications Systems - Planning & Engineering u,. ii r- J 4»l71z -i ' �_ °Y�SS f ��r E.'Y 0 SERVICES r. f W. M. Montgomery, ' & Associates 18321 Ridgewood Road • Minnetonka, Minnesota 55345 Telephone (612) 470 -1099 Communications Systems - Planning & Engineering u,. ii r- 0 City of Hutchinson, Minnesota Proposal COMMUNICATION CONSULTING SERVICES October S, 1993 • ►.J 1 Cover Letter Summary of Credentials References Suggested Work Plan Price & Schedule Suggested Contract 0 TABLE OF CONTENTS Section 1 2 3 4 0 0 Z O v uj 0 W. M. Montgomery & Associates 18321 Ridgewood Road • Minnetonka, MN 55345 • Telephone (612) 470 -1099 Reply to: 4921 Fifth Avenue South • Minneapolis, MN 55409 -2644 • (612) 825-6399 October 8, 1993 Chief Steve Madson Hutchinson Police Department 10 S. Franklin Street Hutchinson MN 55350 Dear Chief Madson: Thank you for the opportunity to provide a proposal for telecommunications consulting work to assist the City of Hutchinson in planning upgrades for its public safety communication systems. In the following pages I have assembled information about the Montgomery consulting practice, a suggested workplan, and project budget. We are especially well qualified for this work. We have successful project experience in all of the following areas: • Evaluation & upgrade of existing radio systems • Design of new radio systems • Dispatch facility layout & planning • Communications center management & operations • Intergovernmental (joint powers) communications centers • Public safety communications project management • Basic & E -9 -1 -1 Implementation, equipment specification, and procurement; administrative telephone system requirements • Cost estimating ■ Mobile data terminals (MDT) and computer assisted dispatch (CAD) ■ Microwave system design, procurement, and installation Clients compliment us on the clarity of our reports and invite us back when additional projects develop or new work arises. Major vendors regularly bid these projects which assures you of state of the art equipment/service and the best open market prices consistent with the required level of performance. Our recommendations are always intended to serve as the foundation upon which long term planning decisions are made. Communications S}'stems - rianning a Engineering Chief Steve Madson Page 2 - October 8, 1993 Montgomery & Associates has evaluated and diagnosed trouble with existing communications systems, designed upgrades for new systems, prepared bid specifications, and supported client activities in system implementation for more than 200 projects over the 20 years of our consulting practice. Projects include systems to serve police, fire, emergency medical services, sheriffs departments, highway, transit, utilities, and many others. Our clients are found in states from the Canadian border to Florida. W. M. Montgomery & Associates is wholly owned by Wardwell Montgomery, a registered professional engineer in Wisconsin. We have no relationship with any other firm. We do not sell, install, or maintain radio, telephone, or microwave equipment; therefore our advice is completely impartial. The proposal is valid for 45 days. Questions about this proposal should be directed to either: Ward Montgomery 18321 Ridgewood Road Minnetonka MN 55345 (612) 470 -1099 (612) 470 -1098 (FAX) attachment Jeff Nelson 4921 Fifth Avenue South Minneapolis MN 55409 612 - 825 -6399 612 -397 -7131 (FAX) ery truly yours, Montgomery & Associates / V4� y e Nelson • 0 LJ 0 El 101,1 V V uj SUMMARY OF CREDENTIALS . W.M. Montgomery & Associates offers premium quality communications consulting services to organizations which serve and support the public's welfare. W.M. Montgomery is well established W.M. Montgomery & Associates has been in business since 1971. Clients include electric and gas utilities, highway departments, school districts, transit properties, special authorities, and road commissions plus cities, counties, states, and the federal government for administra- tive, police fire, civil disaster, and emergency medical service radio communications. W.M. Montgomery & Associates has extensive public safety communications planning experience Montgomery has planned, specified, and implemented hundreds of communication systems for clients varying in size from small municipalities to regional public safety organizations. Every client used our recommendations who remodeled their communication system within two years of date of our final report. If an engineering firm was retained for the implementa- tion phase, the client retained W.M. Montgomery & Associates to do the work. We enjoy a gratifying repeat business with clients whose communication systems are large enough to require continuing services. Many commissions result from word -of -mouth recommendations . of clients we have helped in the past. The State of Minnesota selected Montgomery We developed the Master Plan used in Minnesota for all police radio communications at the municipal and county level. Minnesota implemented 155.475 mHz as a statewide police emer- gency frequency under Montgomery's planning before the Federal Communications Commis- sion recognized the special nature of this important resource to multi- agency police coordina- tion. The State of Wisconsin selected Montgomery Montgomery designed, specified, and provided technical management to upgrade police radio communications in 25 counties. The work included interviews with municipal and county administrators, development of recommendations to upgrade communications, frequency selection, preparation of FCC radio license applications, antenna site selection, specification of police, fire and EMS dispatch facilities, bid review, contractor liaison, engineering super- vision of installation, and conduct of Proof of Performance tests. The contract was renewed twice. 0 W.M. Montgomery & Associates 2 -1 Minnetonka, Minnesota • The State of Iowa selected Montgomery Montgomery was engaged by the State of Iowa to assist with radio communication planing for emergency medical services to cover about two-thirds of the population of the state. The U.S. Department of Justice selected Montgomery The U.S. Department of Justice engaged Montgomery to review technical requirements of systems and specifications prepared by other consultants under LEAA funding programs where problems developed between grantees and vendors which couldn't be resolved at the local level. The Department was sufficiently pleased with Montgomery's work that the con- tract was renewed. W.M. Montgomery & Associates has extensive public utility planning experience The wide band microwave system which serves Northern States Power Company in Wiscon- sin and Minnesota was specified by us. We assisted Dairyland Power Cooperative to plan and specify a load management system to serve customers of their 23 member electric cooper- atives in Minnesota, Wisconsin, Illinois, and Iowa. We have planned SCADA systems and prepared FCC license applications for municipal, cooperative, and utility applications. W.M. Montgomery & Associates has extensive experience designing municipal and county police radio communications systems Montgomery has developed detailed system design, prepared technical specifications, and implemented more than 200 municipal and county police communication systems. We developed and implemented a Master Plan for the Minneapolis Saint Paul metropolitan area for a 460 mHz frequency to serve as an equivalent UHF resource to the 155.475 mHz VHF police emergency frequency. Equipment recommended by Montgomery is used daily at key dispatch centers to coordinate emergency radio traffic with officers on the street between police jurisdictions throughout the metropolitan area, regardless of their home fre- quency assignments. W.M. Montgomery & Associates has excelled in execution of emergency medical services communication programs We designed, specified, and provided engineering management for the procurement and installation of a hospital- ambulance communications system to serve all emergency medical service providers in the eastern half of the 2,300,000 population Minneapolis -Saint Paul metropolitan area. The system can simultaneously carry as many as 8 channels of voice and biomedical telemetry plus two additional channels for ambulance dispatch traffic. Any radio W.M. � - a:gomery � Assce iates 2 -2 Minnetonka, A nnesota or microwave station in the system can fail or be removed from service for maintenance with- • out compromising communication integrity. W.M. Montgomery & Associates is familiar with combined fire, police, and EMS communications We have investigated, planned, specified, and placed on the air complete radio systems for combined fire, police, and ambulance services. These assignments have varied from single dispatcher rural facilities to large metropolitan projects. System capabilities have included full duplex communication with simultaneous bio-medical telemetry for advanced life support contact with paramedics in the field, digital voice scramblers, data communications between mobile data terminals and host computers, and special channels for inter - agency coordination. W.M. Montgomery has experience with public safety providers at the municipal, county, and state level We have completed police, fire, EMS, emergency government, and highway radio communi- cation projects for governmental agencies at every level including special authorities and multi-county organizations. We have developed systems to be implemented over several fund- ing cycles which did not require rework of previously installed equipment. We know the public budget and funding process and are familiar with competitive bidding strategies. We are sensitive to working relationships which must exist between various jurisdictions in the public sector. W.M. Montgomery & Associates has experience with both simple and enhanced 9-1 -1 emergency telephone systems We have designed, specified, and provided engineering oversight for installation of fire, police, and EMS communications dispatch centers using both simple 9 -1 -1 and enhanced 9 -1- 1 emergency telephone systems, including automatic number identification (AHI), automatic location identification (ALI), and selective routing. The new Minneapolis Police and Fire emergency communications center pictured on a cover of the APCO Bulletin and subject of a feature article in Communications magazine is a Montgomery project. W.M. Montgomery & Associates has extensive microwave experience We have designed, specified, and supervised installation of microwave systems for both pub- lic safety and utility clients. Our work includes experience in the 960 mHz, 2 gHz, 6 gHz, and 10.5 gHz microwave bands using ribbon, loop, and redundant equipment configurations for carrying voice, telemetry and data. Our work includes feasibility studies, budget estimates, site selection, path profiling, preparation of specifications for competitive bid for both public and commercial clients, proposal evaluation, engineering supervision of installa- tion, and witness of proof of performance tests. W.M. Mont eery & Associates 2 -3 Minnetonka, Minnesota . W.M. Montgomery is familiar with mobile data terminals for police and fire applications Montgomery was the consulting engineer for the largest police and fire mobile data project in the State of Minnesota. The City of Minneapolis project equipped police cars, fire trucks rescue squads, and all fire houses with data communications. These terminals in front -line emergency vehicles enable communications center personnel to improve both speed and accur- acy of dispatches. Fire fighters are able to immediately read important information on the screen of the terminal in their fire truck as they speed to the scene of the alarm. Police officers in their cars have instant access to driver license and vehicle records, warrant files, and the data base of the National Crime Information Center. W.M. Montgomery has experience with 800 mHz radio systems Montgomery has engineered, specified, and implemented conventional and trunked 800 mHz radio systems using products of Motorola, General Electric, and E.F. Johnson. These systems variously carry data, digital voice scrambling, and clear voice. System configurations include voting receivers, automatic alarms, redundant sites, and microwave backbone. Montgomery can prepare all applications and exhibits for frequency coordination and radio licenses to implement 800 mHz systems, including schedules for implementation under FCC "slow growth" rules. 0 W.M. Montgomery is familiar with municipal transit requirements The new Milwaukee County Transit communications system is the nation's first 800 mHz trunked property which includes automatic vehicle location using GPS. Each dispatcher has a map which displays the dynamic location of coaches organized by route. Coach symbols on the CRT screen carry an associated route /run number as well as icon shape and color to indicate assignment and schedule adherence. With optional laptop computers, street supervisors can download system status at any instant including schedule adherence by coach and route. W.M. Montgomery has experience making technical evaluations of communications system performance We have completed dozens of radio technical measurement programs to evaluate system per- formance for transmitter power output, modulation deviation, frequency assignment error, receiver sensitivity, receiver desensitization, inter-modulation interference, and radio coverage. Our detailed and understandable reports have been used as a basis for establishing mainte- nance standards, qualifying maintenance contractors, and making decisions concerning budgets and equipment choices for system upgrade projects. 0 W.M. Montgomery & Associates is impartial W.M. Nfontgomery & Aso,iates 2-4 Minnetonka, Minne -on We are not associated with any manufacturer of communications equipment. We do not sell, install or maintain radio, microwave or telephone equipment. Therefore our advice can be completely impartial. Major vendors continually bid on our jobs because our specifications are lucid, accurate, and complete. Clients Return to W.M. Montgomery & Associates when Dew projects develop Past work is our strongest recommendation. Montgomery has furnished all radio communica- tions consulting services to the Minneapolis -Saint Paul Metropolitan Airports Commission since 1975. The Commission maintains the third largest paid fire department and fourth larg- est police department in the State of Minnesota. Montgomery has furnished all the radio con- sulting services since 1984 to NORCOM, a police communications consortium of twelve north shore Chicago suburbs. The City of Minneapolis used Montgomery for three communi- cation and data projects since 1987. 0 W.M. Mont.aomery & Associates 2 -5 Minnetonka, Minnesota 0 0 W.M. Montgomery is a Registered Professional Engineer in the States of Florida, Illinois, Iowa, Michigan, Minnesota, Ohio, and Wisconsin. He holds a degree in electrical enginee- ring from Northwestern University, Evanston, Illinois. Additionally, he held a First Class Radiotelephone license issued by the Federal Communications Commission until the FCC changed the licensing law and eliminated the first class designation. Now, Montgomery holds a General Class license, successor to the old First Class license for two -way radio work. For some years Montgomery held radio call W9TVU. He has been involved in radio system design, application engineering, equipment specification, installation, and maintenance of radio systems since 1952. Montgomery has managed his own consulting practice since 1971. Previous to that time he held positions of increasing responsibility with Motorola, Inc. and Motorola Communications and Electronics, Inc. in home office and field locations. Montgomery is a member of the Institute of Electrical and Electronic Engineers (IEEE) and the Professional Group on Vehicular Technology of the IEEE. He is a member of the Associated Public Safety Communications Officers (APCO) organization. Montgomery's activities are centered on large and complex radio and microwave com- munication systems for departments and agencies at the municipal, county, and state level, plus electric utility load control, SCADA, emergency medical communications, and public safety systems. These projects have variously used 9 -1 -1 and enhanced 9 -1 -1 telephone systems, 800 mHz conventional and trunked radio, receiver voting, automatic selection of the most favorably situated transmitter for radio communications in rural areas, telemetry, mobile data terminals, and voice scrambling. Montgomery has planned, specified, and implemented both multi- department and multi jurisdictional dispatch centers for public safety providers. He has developed and implemented plans for interagency communications, statewide frequency coordination, master planning, and project management. W.M.'slontaom:.y & Associates 2-6 Minnetonka, Minnesota r1 t� J. Jeffrey Nelson is a graduate of the University of Illinois holding a B.A. in the Ad- ministration of Criminal Justice. He is also a graduate of the Chicago Police Academy and has attended the Minnesota Management Academy (a residency program of the graduate school of management) of the University of Minnesota. He continues to pursue additional technical course work at the College of Engineering, University of Wisconsin, Madison. He has been police officer for the Mount Prospect Illinois Police Department and general supervisor of the Northwest Central Dispatch System (a consolidated police/fire dispatching center serving 200,000 citizens). Additionally, Nelson has been an instructor at the Northwest Police Academy, Palatine, Illinois; Multi- Regional Criminal Justice Training Project, Downers Grove, Illinois; and Dakota County Police Training, Hastings, Minnesota. Nelson has ten (10) years experience at the Department of Emergency Communications for the City of Minneapolis as Assistant Director. Previously he served as Director of the QuadCom Regional Emergency Communications Network based in Carpentersville, Illinois and serving multiple jurisdictions. While at QuadCom, Nelson took the organization from a concept to functioning dispatch center which has today expanded to add additional departments and relocated to new, larger quarters. Nelson was employed by and worked on the initial implementation of E9 -1 -1 service for the City of Minneapolis in 1982. He was the department's construction project manager for the Minneapolis E9 -1 -1 center completed in 1989. The construction cost of this facility exceeded $ 2.2 million. He also coordinated the installation of new telephone service resulting from the communications center project in City Hall. Included in that project were two new cable entrances for all telephone service to City Hall involving more than 2,000 circuits. Nelson also was the department's contract manager for a project using external programmers to maintain performance of the City's original computer assisted dispatch (CAD) system until its replacement in 1989. Nelson has had operational responsibility for the emergency communications organization which delivers E9 -1 -1 call answering, CAD, and related services to a resident population of 375,000 in an urban environment. He has provided public safety communications consulting service to clients in Illinois, Iowa, Minnesota, North & South Dakota, and Wisconsin. 0 W.M. Montgomery & Assnci�tes 2 -7 Minnetonka, Minnesota • REFERENCES is PROJECT Columbia County, Wisconsin LOCATION Portage, Wisconsin CONTACT Sheriff James D. Smith 707 East Cook Street Portage, Wisconsin (608) 742 -4166 DESCRIPTION Montgomery was first hired by Columbia County in 1978 to study and make recommendations to upgrade sheriff department radio communications. Montgomery was hired again in 1990 to expand radio coverage to the new jail then under construction, specify inmate calling and administrative telephone systems for the jail, plan and specify new radio dispatch and administrative telephone facilities including installation for the first time of E9 -1- 1 telephone equipment, upgrade radio paging for volunteer fire departments in the county, and replace obsolete microwave equipment with new solid state apparatus. Work was completed on time and within budget. Additionally, Montgomery was asked to evaluate vendor proposals relating to computer assisted dispatch (CAD) which were provided by the selected vendor in conjunction with E9 -1 -1 premises equipment. In 1992, the Columbia County Board of Supervisors hired Montgomery again to recommend improvements to all administrative telephone systems operated by the county in multiple building locations. This contract was later expanded to include definition of voice and data wiring for three buildings within the county undergoing remodeling. Bids for inside voice and data wiring of the buildings were awarded and new facilities are now being used. A new PBX telephone system is soon to be procured to serve two other buildings. W.M. Montgomery & Associates 2 -8 Minnetonka, Minnesota 0 PROJECT Todd County LOCATION Long Prairie, Minnesota CONTACT Sheriff David Asmus Todd County Detention Center 115 Third Street, South Long Prairie, Minnesota 56347 (612) 732 -2157 DESCRIPTION The Todd County Board of Commissioners hired Montgomery in 1990 to examine and make recommendations to improve police and fire communications throughout the county, consolidate all public safety dispatch facilities at the Sheriff Department, and plan for future upgrade to E9 -1 -1 telephone service. Our report was made to the Board in 1991. It recommends a phased implementation program consistent with county funding capability. Our report was enthusiastically supported by all the public safety service providers in the county and approved by the Board of Commissioners. Early this year the County Board authorized the phase of capital improvements recommended in our report. Some of the new equipment is already in service; additional radio capability installation is underway. 11 W.M. Mnntgomery & Associates 2 -9 Minnetonka, Minnesota PROJECT Washington County LOCATION Stillwater, Minnesota CONTACT Captain Donald McGlothlin Washington County Sheriff Department P.O. Box 6 Stillwater, Minnesota 55082 (612) 430 -6791 DESCRIPTION Montgomery has provided engineering services to this Twin Cities metropolitan county since 1975 including two substantial upgrades to radio communications. More recently, Montgomery is assisting Sheriff Department personnel to plan, specify, and implement further expansion of radio capabilities, a completely new dispatch center, new microwave system, new E9 -1 -1 telephone system, communications for the recently constructed jail, and integration of the new jail administrative telephone system with the existing county telephone • network. Work progressed on time and within budget. Radio control consoles and E9 -1 -1 telephone equipment have been installed and are now being successfully used. Planning for a countywide mobile data terminal (MDT) network interfaced with the county's computer assisted dispatch (CAD) system is in- progress. 0 W 1. hlntbomery & Associates 2 -10 Minnetonka, Minnesota PROJECT Milwaukee County LOCATION Milwaukee, Wisconsin CONTACT Mr. Ronald Rutkowski Traffic & Transit Engineer 314B Courthouse Annex 907 North Tenth Street Milwaukee, Wisconsin 53233 (414) 278 -4888 DESCRIPTION Montgomery developed a needs analysis for radio communications of all county departments in early 1990. County administration was so pleased with the work that the consulting contract was extended to plan, specify and oversee construction of an 800 mHz trunked radio system which will ultimately serve 1800 users through a four site simulcast system. This system will incorporate computer aided dispatch (CAD), satellite based automatic vehicle location and tracking of vehicles. Montgomery handled all FCC and FAA work. Backbone equipment installation is complete. In early 1992 the County again expanded Montgomery's work to include radio communications for an 800 bed jail then under construction. This was the first application in the nation using a distributed antenna system for trunked communications within a building and associated pedestrian tunnels to another building on a courthouse campus. W.I`l. '.Montgomery & .Associates 2 -11 hlinnewnka, Minnesota r1 LJ E • i PROJECT LOCATION CONTACT DESCRIPTION St. Croix County, Wisconsin Hudson, Wisconsin Mr. Bruce Brantner, Supervisor Emergency Communications 911 4th Street Hudson, Wisconsin 54016 (715) 386 -4701 Project involves evaluating, planning and specifying new 150 mHz voice and mobile data system for sheriff, municipal police and fire departments and ambulance services in the county including radio paging. The completed system will include some new frequencies for new repeaters, new radio sites, new supporting towers for antennas, and a new microwave system to knit the various sites into a completely integrated emergency communications network. Montgomery is handling site recommendations, liaison with the FAA, license applications, evaluation of bids, oversight of contractors and proof of performance tests. Contracts have been awarded and work is proceeding. W.M. Mcnt�omere R Assnciates 2 -12 Minnetonka, Minnesota PROJECT Rock County, Wisconsin LOCATION Janesville, Wisconsin CONTACT Chief Deputy J. M. Ash, Sheriff's Department Director Thomas Boguszewski, Public Works Rock County Sheriff's Department 200 East Hwy 14 Janesville, Wisconsin 53545 (608) 757 -7948 DESCRIPTION Montgomery planned, specified, and provided engineering oversight for the voice communication system used by the sheriff and all municipal police/fire departments in the county. Various antenna sites are connected by microwave. Earlier this year we were asked to assume planning and system oversight responsibilities for a new 800 mHz county-wide radio system to serve the county Department of Public Works after an earlier arrangement with another advisor proved unsatisfactory. W.M. Montgomery & Associates 2 -13 Minnetonka, Minnesota 0 • 0 r� L PROJECT NORCOM LOCATION Village of Skokie, Illinois CONTACT Chief William Miller or Martin Stankowicz Police Department 8333 Lincoln Avenue Skokie, Illinois 60077 (708) 982 -5900 DESCRIPTION NORCOM is a police communication consortium of twelve north shore suburban Chicago police departments which serve a population of about 500,000. When built in 1977, U.S. Department of Justice officials and International City Management representatives considered it an outstanding example of regionalization producing advanced capabilities equivalent to that previously affordable only by major cities with their massive purchasing power. NORCOM provides twelve police departments with 8 UHF channels and radios equipped with automatic digital identifiers and silent alarms. The system preserves the integrity of each department's individual dispatch operation while unifying the entire region through channels dedicated to mutual aid, investigation, crime prevention, and point - to-point communications. Each patrol officer can communicate directly with any one of 1300 field officers. Montgomery was asked in 1980 to identify system technical trouble which caused performance to deteriorate over a period years. Montgomery was able to pin point system troubles. His definitive study and recommendations resulted in improvement in system performance. Montgomery has received five subsequent commissions from members of the consortium based upon his excellent work. In 1992 we completed work on a project for Skokie to upgrade from basic to enhanced 9 -1 -1 emergency telephone service which is successfully integrated to Skokie's CAD system. We further specified the purchase and supervised installation of radio and console equipment. The dispatch center was completely refurbished and upgraded with dispatcher workstations added. Work was completed on time and within budget. Successful conversion to E94 -1 service occurred as scheduled. W.M. Mont,omery & Associates 2 -14 Miaaetonka, Minnesota Z O c� LLI 4A Section 3 SUGGESTED WORK PLAN A NN 31 14" We understand the major emphasis of your project seeks a proposal which: 1. Conducts and documents an assessment of all city radio and dispatching facilities. 2. Identifies remedial actions in the form of a suggested time line and projected costs for replacement and/or upgrade of equipment and improvements to communications systems. 3. Examines existing dispatch staffing and make recommendations based on activity levels and needs. 4. Provides alternatives and recommendations relating to wireless telephone (e.g. cellular /PCS) and radio paging. 5. Recommends alternatives and costs to implement a police repeater system. Additionally, based on our own knowledge of McLeod County communications capabilities from other work we have performed there we recommend: 6. Examining how the Hutchinson dispatch center might be configured to provide comprehensive communications backup to the McLeod LEC facility. From this work we will provide a plan for the orderly migration of recommended actions into implementable steps. This will be your final project deliverable. INVENTORY Suggested tasks to inventory your existing communications plant and staff resources include: 1. On site meetings with you and staff you designate to determine missions and objectives, current needs, and anticipated future requirements. 2. Collection of data relating to existing communications capabilities. This would include mobile, portable, and base radios as well as control equipment and connection schemes. 3. Identification and documentation of existing communications methods and desired improvements. W.M. Monteomery & Associates 3 -1 Minnetonka. Minne�. ^ta REMEDIAL ACTIONS We will meet with you or your designee to periodically review initial remedial action recommendations for input prior to publication. Our suggested work plan for this task will include: 1. Document recommendations based on known and estimated costs. 2. Identify alternative options for improvement of communications systems if primary recommendations cannot be funded or necessary political cooperation cannot be secured. 3. Evaluate options for wide area paging and wireless telephone communication as needed. DISPATCHING OPERATIONS Dispatching functions typically represent the largest recurring cost in the delivery of communications service. Our analysis of dispatch operations will include: 1. Interview you and others you designate to identify problems and opportunities with existing existing dispatch systems. 2. Identify current communications procedures, training, and equipment which must be modified or upgraded to achieve law enforcement (CALEA) accreditation status and optimal Insurance Services Organization (ISO) fire protection rating. 3. Review alarm monitoring systems /requirements and develop a plan to upgrade, integrate, or eliminate alarm monitoring equipment and systems in a fashion which conforms to available space and is responsive to local conditions. DISPATCH CONSOLES & RADIO COMMUNICATION Existing space may need to be renovated or adapted to optimize its use for a consolidated dis- patch center. Our suggested work plan for this task will include: 1. Establish space requirements for the dispatch center and peripheral spaces. Identify ways to fit contemporary equipment into existing space where possible. 2. Compare and rank environmental, security, mechanical and electrical accommodations at potential dispatch sites. 3. Estimate leased lines and other site dependent costs. 0 W.M- Montgomery & .Associates 3 -2 Minnetonka, Minnesota 0 4. Develop choices for an alternate communications center or reduced service substitute to a backup center in case of service difficulty at Hutchinson Police Department. Radio & Console Task Work For radio and console needs, we propose to: 1. Inventory existing radio capabilities and console interfaces for purposes of establishing upgraded system requirements. 2. Evaluate system performance criteria, including a) talk out range to pocket pagers b) talk back range for hand -held radios c) communication between field units d) on -scene communications e) interdepartmental coordination f) intersystem communication g) operation during time of equipment failure 3. Identify needed radio console requirements. 4. Attempt to identify available frequencies to establish "repeater" operation for sheriffs department and separate the now shared working channel from Sibley County. TELEPHONE EVALUATION Your ability to communicate with the public in the fashion to which they expect is fundamental to your public safety service delivery efforts. Our suggested work plan for this task will include evaluation of: 1. Existing telephone traffic loading. 2.How telephone equipment in dispatch area may be integrated electronically and physically with console systems. 3. Adequacy of telephone backup capabilities in the event of outage at your police dispatch facility. 4. Identification of type of telephone equipment and service available to meet remedial and long term future needs. W.M- Montznmery & Associates 3 -3 Minnetonka, Minnesota Z O r V W N C� 0 Section 4 PRICE & SCHEDULE TIl14E & EXPENSE BUDGET TOTAL PROFESSIONAL FEE - NOT -TO- EXCEED Billing Rate Principal $90 /hour Associate $70 /hour Travel Expense: s. • 1 Allowable expenses listed below will be charged as follows: actual cost of $0.30 per mile for company car figured from Minneapolis; flat rate $ 75.00 per diem for hotel and meals spent on authorized project work away from Minneapolis /Hutchinson (none anticipated) 10 round automobile trips Minneapolis /Hutchinson consisting of 110 miles round trip. 10 company car, @ 110 miles /trip including local travel, @ $0.30 /mile $330. TOTAL ESTIMATED TRAVEL COST TOTAL PROJECT COST - NOT -TO- EXCEED 10 INVOICES AND PAYMENTS Invoices will be rendered monthly and are payable net 30 days. Each invoice will show time invoiced and task work each day for which a charge is made. PROJECT SCHEDULE We project a study timetable which delivers preliminary recommendations late this year. Final project report could be completed by February 15, 1994. We can conduct our inquiries and deliver findings based on the suggested task work identified above according to this schedule if work is authorized by October 15, 1993. If the state date is later the delivery schedule would need to be recalculated. W.M. Mnntgnmery & .Ascnciates 4 -1 Minnetonka, Minnesota COOPERATION . To a large extent the success of our effort will be a reflection of the time and willingness of Hutchinson personnel to make commitments to the project. To fulfill our responsibilities to you we need: 1. Assignment of a contact person who has the authority to make decisions, answer questions, and provide general liaison with us on behalf of the City. This person should be able to provide the time necessary to fulfill the liaison role, volunteering suggestions, and clarifying our approach as necessary. 2. Keep us aware of any change in your intentions which could affect the implementation process. 3. Provide copies of documentation pertinent to our vigorous prosecution of the work. 4. Inform us of known or anticipated obstacles to completing our tasks as contemplated. 5. Provide reasonable access to your facilities as needed to prosecute tasks set out above. • W.M. Montenmery & Associates 4 -2 Minnetonka, Minnesota 0 CONSULTING ENGINEERING AGREEMENT THIS AGREEMENT, by and between the City of Hutchinson, Minnesota, hereinafter referred to as "City" and W. M. MONTGOMERY, 18321 Ridgewood Road, Minnetonka, Minnesota, 55345 hereinafter referred to as "Engineer ", WPfNESSETH: WHEREAS, the City desires to: a) have an expert assessment made of staffing and equipment necessary to operate a state -of- the -art dispatching facility; and b) have an analysis of costs, technical implications, and regulatory issues associated with certain public safety communications system improvements; and, c) receive recommendations and telecommunications planning advice for improvements to these public safety communications systems; and, WHEREAS, Engineer is an experienced and qualified professional engineer capable of evaluating and designing modem communications systems and performing the above tasks; and, WHEREAS, the Engineer has made a proposal to the City, dated October 8, 1993, attached hereto and incorporated herein by reference, NOW, THEREFORE, it is mutually agreed between the City and Engineer as follows: F� •Y K aII �� L' �.� � l �'! I� L 7 • 1. The City hereby engages Engineer to provide services to evaluate communications systems and provide consulting recommendations as described in the scope of work document accompanying this proposal. 2. The Engineer will perform the specific services described in the attached proposal to Chief Steve Madson, dated October 8, 1993 prepared by the Engineer. 3. The Engineer will start work within 30 days of receipt of a copy of this agreement signed by the City and will continue such work until it is complete as described in the proposal. • 3 _► M a� The City agrees to pay the Engineer and the Engineer agrees to accept as full payment for such services, a total payment not to exceed Ten Thousand Eighty Dollars ($10,080) for all work and services described in the proposal. The Engineer shall bill the City monthly for work performed to date; payments shall be made within thirty (30) days after receipt of the bill. 2. If additional tasks are added to the project, the Engineer shall be compensated at the rate of Ninety Dollars ($90.00) per hour for professional engineering time and Seventy Dollars ($70.00) per hour for associate time required to accomplish the tasks, plus travel expenses associated with doing the tasks. • �PIRZMMZJ • �� 1! • 1. The Engineer is deemed an independent contractor for the purpose of this agreement and for the purpose of the Worker's Compensation Act. Engineer agrees to carry Worker's Compensation insurance as required by the State of Minnesota including coverage for work done beyond the borders of Minnesota. 2. City agrees that liability of the Engineer for damages, regardless of the form of action, shall not exceed the total amount of fee income paid for services described herein. This shall be the City's exclusive remedy. City further agrees the Engineer will not be liable for consequential damages or for any other claim against the City by any other party, even if either or both parties have been advised of such damages. 3. The Engineer does not make any express or implied warranty for this work, including but not limited to, implied warranties of merchantability or fitness for use for a particular purpose. City acknowledges that assistance to be provided by the Engineer in the recommendation of telecommunications hardware, software, peripheral equipment, and all telecommunications services is in the nature of consulting service. City agrees to look solely to the manufacturers of the equipment and providers of the software or services for any warranty claims, including claims of implied warranties of merchantability and fitness for a particular purpose. 4. The City reserves the right to cancel this agreement at any time it deems to be in the best interest of the City upon giving fifteen (15) days written notice of such cancellation to the Engineer. If this agreement is cancelled under this provision, the City shall pay the Engineer for time spent and expenses incurred under this agreement to the date of such notification. . 5. The Engineer shall, in the execution of services, ensure in and conform to all applicable Federal, State and Local laws, codes, ordinances, and regulations except those which may be obtained by official documented waivers of the appropriate jurisdiction in the execution of this agreement. 6. The Engineer is not an employee of the City, but is a contractor who may contract with individuals and/or corporations for specific services. It is agreed the Engineer shall, to the best of his knowledge, contract only with parties that: a) withhold taxes as provided by law, and b) do not discriminate against any employee or applicant because of race, sex, color, religion, age, or national origin. 7. The Engineer warrants that he has not employed any person to solicit or secure this agreement for a commission, percentage, brokerage, or contingent fee. Breach of this warranty shall give the City right to terminate this agreement immediately. 8. No claim for compensation shall be entertained by the City for extra services beyond the scope and compensation maximum of this agreement without written submittal and approval of an amendment to this agreement by the City. The Engineer shall not incur costs in excess of such estimated maximum costs unless a revised higher amount shall have been approved by the City. • 9. The Engineer shall maintain complete and accurate records of time and expenses involved in performance of services included in Extra Services which may be provided by this agreement. • 10. The Engineer warrants that he is not employed by nor solicited from any potential source of radio or telephone communications equipment for which this work is intended a commission, percentage, brokerage, or contingent fee. Breach of this warranty shall give the City the right to terminate this agreement immediately. This contract is executed in two copies, each of which shall be considered original. Dated this day of 1993. FOR: CITY OF HUTCHINSON, MINNESOTA FOR: W.M. MONTGOMERY Title: And: Title: LJ Approved as to form: Title: Counsel r-j �_J Title: Principal i 0 t ,co - - j 6Za - — - �I'; �:C.L`�° /.�iC'JZ -�C.�✓ �i�•'v%���GLG`/7 2- Gyi�"�,/ i 0 DAVtn R ARSOLDI GARY D. M, DOWELL .G B A, ANDERSON G. BARRY HI SNDFA50>' STEVEN S. HOGE LAURA R. FR£TLANND DAVID A. RRDEGGEMANN PAUL D. DOVE -- JOSEPH M. PAIEMENTI RICHARD O.McOEE CATHRYN D. REHER GINA M. BRANDT RHETT D. ARNOLD A LS[) .t YITTFD IF THAI - 11 YORI( 1n150 6➢.Y1STE➢ IV x 5(:p1'�IN November 17, 1993 _1R-,\-OLl) cti tTCDowFLI. _ \r-roj?N = s yr L_"% 5881 CEDAR I-AKE ROAD MINNEAPOLIS, MINNESOTA 53416 -139.2 Gary D. Plotz, City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 RE: Personnel Issues Our File No. 3244 -91052 i6121 545-9000 MN TOLL FREE 800- 343 -450.5 FAX 6121546-1793 'A 101 "1L WILLIAM W. CAMERON R.iFMOSD t'. LALLIFR 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 1612 389 -2214 FAX 16121389_550C 101 PARK PLACE HLTCHINSON, MINNESOTA 55350 16129 589 -7575 FAX G121567-,&O96 B9�_ iDear Gary: 1 write to you today with a suggestion regarding personnel matters. Occasionally, the city encounters a dispute which involves a personnel issue. I believe it might be helpful for the city to retain a law firm to work with the city on these personnel issues. The problem with our office rendering advice in some of these situations is that we tend to be well -known to all the participants; consequently, depending upon the nature of the dispute, we may see a parade of folks attempting to lobby our office one way or another on the issue. I should note that many of these personnel questions tend to be fairly minor matters, but also tend to take up an inordinate amount of time, principally because of this phenomenon. NIy suggestion would be that we retain a la%c firm with some experience in personnel matters to assist the city with these questions. I don't believe it is necessary to try to negotiate a retainer because, quite frankly, some years we will have absolutely no need for the legal services and other years, several thousand dollars could be invested in attorney's fees. This high degree of volatility makes negotiating a retainer difficult and probably unnecessary. I would point out that such an arrangement would have an additional advantage with respect to matters involving the police department: those personnel problems could be simply referred directly to outside counsel and I would then be in a position to represent the Police Commission with respect to those matters. In that regard. I would suggest the law firm of 'crRnlnm n.. A <n :- k U1 i C . 1 1 n ..• Tn I \r -.n. -. _.k r 11 Ti1 ­­J LAI Gary D. Plotz November 17, 1993 Page 2 Larkin, Hoffman, because they have previously represented the city with respect to personnel matters and, in fact, have drafted our drug testing policy. I would suggest this matter be placed on the City Council agenda. If this is acceptable to the council, I will contact Larkin, Hoffman and try to negotiate such an arrangement. My present thinking is not all personnel matters, and in fact perhaps not even most of the personnel matters, will in fact require outside counsel. Clearly, however, some circumstances are unique and we would then have a fall back position to rely on if needed. Thank you. Best regards. Very truly yours, JA,, 0 i 0 0 c 0 November 19, 1993 TO: MAYOR & CTTY COUNCTI. FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: SENIOR CITIZENS DONATION Hutchinson Senior Citizens have present to the City a check for $4,000. The Senior Citizens have asked that these funds be placed with previous donations for the construction of a new facility. Over $29,000 is in the fund which is designated as a construction fund for a senior citizens building. This $4,000 represents the largest contribution to date with the first donation coming in 1988. The donation comes as a result of Senior Citizens fund raiser throughout the year and include card sales, working in the food stands at the recreation building, and food sales. Ci - F1.,,, i \J V M E M O R A N D U M DATE: November 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY JIM HEIKES, HUTCHINSON TWP, 2 MILE RADIUS The Planning Commission recommends to reject the preliminary plat as presented. City Ordinance for C -4 district requires minimum lot width 200', minimum lot depth 180' and minimum lot area to be 1 acre. CC: Jim Heikes Ed Homan cifv Hall 37Washin,ton.-lermre 1%'t-,t Parks f Rccrcaticn u0p Ilmri,a.'oa ?rrcc t Nr11chill »r. AI ill lit sni,l 55350 Policc Dtj,nrtn,n:.' 10 r,:t,:ktt„ St,cct I� 20— EASa !COO J AD a ryJ�J� w,�ryo . \ 4� \ \ \ a, I I Ir , A I I I I DOSTAI k OLSEN I ' "' "OIL COMPANY ' I CLOVERDALL T LCT 1 ELM 1 I oa, m V 6 I \ i �zao.ob r� 111E I 1 ie I\ I I I \s mi I -I I ta � I m I I \ L.�s j- -xo toad t 9 �p.36"c. ./ / _�� /� T t V7 J z v C, Mai Lo M J I GREFE CONSTRUCTION I � I 20— EASa !COO J AD a ryJ�J� w,�ryo . \ 4� \ \ \ a, I I Ir , A I I I I DOSTAI k OLSEN I ' "' "OIL COMPANY ' I CLOVERDALL T LCT 1 ELM 1 I oa, m V 6 I \ i �zao.ob r� 111E I 1 ie I\ I I I \s mi I -I I ta � I m I I \ L.�s j- -xo toad t 9 �p.36"c. ./ / _�� /� T t TOWNSHIP 117 NORTH T OD � BSON MEEKER RANGE 29 wE4sP ^= m.�T9= •eozlri�]al•- Co [i]TFR]��i[t ^I fit> e°o roa •ol,] oq Y��,l . • °( W[�LA O �• :] _ M I, ,f ft. a ota -I e°.•1 0.tl R l • + 4 �.f. 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K A JR o wALUACfy _ WAY 016 - - 'z _r 11 T N, 1 r S fbb n $f�NUTZ LUEDTKE ]u,jt TM f 1 1 ' �[[ IW]i t CUD (ems 0 % I .• ECM _ 1G,rN[x folu +HGy YEpN ^ TOG LAkE , ]f —t T [ r♦N TII[K MYr �q .tI4R•E�, __w JDI- g n. 1 '� L4Tf ILY[ - KLIMq JANET `♦ KLAPOTZ LEI KFNNETN [flEll �• °A t R A_ v 1 NE. 'ABET° V •• eLf° ]p ry DDSTAL :TER tN• SESTALI B),1 IiIR [yam Yo AL TW'k e K� Ini' _ - l JtME �- b Q ® kANKI- I ( >.��� m - � EK ep 11� TI t'•� � - ..E`n ••N . • _EVENS' - LgIPLn K#dw[ JU PA IW y V - I .Y4E5 •:.i�.ce ^iBV1��v`'' YNFT �r [ LL6♦ U[6 B LT J �f" 5!LLA INFL° LSIE S YRS. t.. KTN' F ,,, f LL fl wri C vrLLlp EDW P Y � � KSL, L TUfp HERBERT ABA m �KKW�RN > PYER ftK I •LBECN •Nk TIN♦ AYNE •�2^ .,']� �' J], YIN A L- 1 i KpK [t, ET4 a• B 'i(J, "ULU NAARCLD e�, a IcLSEN " ATIs O .. ec[, RVTM FREED. [ - ® 7 Q. -. L O Y . OY:iT- N F NCE N:. ziYrx� DN p ��` LL h� uo 5E • a, WTND A WET B Jw A IMCN FIND- DRET,A ♦ EL L[N ttii )' B AY B 1 4rcE DN RBARA Ti O , IA ADAMEI [ RE FETTER � ^' q y INS I RT Ym I f AIL A r GEN aa• Iw /tt HIEA ALICE u . L FRANK Ma a SOS •n },cN ] 1 KUCER• RUT- •• FRANCIS •- / e : �ETNER "uK •1 �I ERABCk SVDBOBA• - TtI0 IS IlMI UTN `' % r1AFK1ER. ` F'1 I $ •MNiS ` ,y n •rr6(K IY SE O° A '• �� NCKA J I F 1 dCYfSIPK YAP / 1 BW O ,� I T9 ✓Qlrrrnp Z 4C4 Ew'0D� ! €RNA I!2 zPm SiN .4Y CE O L m °B �. AMR EwS FI [ AK I C J BERNHAGEN •` C °PSG 2, j Y TeN, ' IEI E -�IBN S \ N RC K E ,N ♦T9 ItA Rr WELL ' 5 WAR,, ,ze. RO( NUwA ®BARTR(_ A LAu GVN YY 1`_ t ...m L I ELEM _ N IRVIN B AF�y�K,j D A KENNETH B 74a)lg � e • . F WI IS F 9l.ID TAL O Ex MA�'E 1111 V �O �yY E �.� MiLLER J FRGTKE a MARION J• j A I mH.. 1©EVb NG L N bAN WILLEY i .7 Tl B 99 ♦ „`TP• eE 61 TWP / / T C M E M O R A N D U M DATE: November 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION TO BEGIN ANNEXATION PROCEDURE SUBMITTED BY SAM MONTGOMERY, ACOMA TWP The Planning Commission recommends approval of the immediate annexation of the 52.3 acre portion of property located along the . golf course and approval of an orderly annexation procedure on the 140.5 acres. Cc: Sam Montgomery Cih_r Nall Police DrparhIFC!: ih].7GI ;C--2242 .._ . i 14 l 0 100 200 40) i SCALE IN fEtl tl ��Chp aaos k4} a Z4; -+I2 9 ri N n 5 I °0 0 5:89 °4802'W „gr - - , 25961 .Norm Gr�e o15W V4 of Sec 25, T117N.R. 30W S y�JS A 2 _ J to CO OQ SOU, j 152 9 9.Q I. •/Y .. r I �J i 14 l 0 100 200 40) i SCALE IN fEtl tl ��Chp aaos k4} a Z4; -+I2 9 ri TOTAL 92.3 ACHES es .. Ito 1. .� �9 'I YE 1917.58 th�-nce southeri l,r, to the lnl ALb111Dh, accr.r eaateriy, alon. No. 12: thence intersection wl of HHSIEAN ACH thence easterly said north tin, east line of si. Sald east line of MCLEOD COL51 — northwesterly, section with ti. westerly, alo0. the point of c. s R Q Y r tiIh S, g. 31 �I oI �I W� 3 j' M. I• O 2 N n °0 0 41 „gr ryo �sw TOTAL 92.3 ACHES es .. Ito 1. .� �9 'I YE 1917.58 th�-nce southeri l,r, to the lnl ALb111Dh, accr.r eaateriy, alon. No. 12: thence intersection wl of HHSIEAN ACH thence easterly said north tin, east line of si. Sald east line of MCLEOD COL51 — northwesterly, section with ti. westerly, alo0. the point of c. s R Q Y r tiIh S, g. 31 �I oI �I W� 3 j' M. I• O 2 j SKETCH ANWDESCRIPTION for SAM MONTGOMERY 1 - IF• Y ( M vo n >t llwt[a[ .M lha pelt a• e f < n 21. T<.• >mF lu nertn, dnM _� i ♦ Y - su - x fn � _a tal.n, nKnp <a a hlbw. � e :h t- e ,�t ;' wU l (N tM Mrtnwla toner of Ufa Seu[F tM t er Lr .�.. ^w Yrsn Ilse Lf Nla s! ' .. _ ••� lg• •E pCA., { _ T d• 3�— CC fiY xl' x .v RIGxi u YU YLYI W. t9eetMnp t•M Y �SIIY< Ib `O 1y f a 7f 2p 1 Ka N tMYNeel1 liner to lw lnNnlcl llY sf ula fwlnwtt QYU[: tMN. nwawtll Nrt I!N ebq 1 y3 ]B99J hs ZS s tN tM wl floe of tsN MNF• aw tp!tMFR esrNt N Ytbll Yltd etLti :: '9> \ �i` 1 - � Y - � '� � [[COPY 1 tlwc< weNt1Y• elaM tN eN[F ICet N Nd Y! • ' ,y Lir: (' ;!,• t �� \ f f[[YYY EYNIYIEIM, to [M lnlnwrt Ntwr of [ aCL[d 6 , >j *� 3.1 ! .. , I *IMO LONIYIEINk atone. nereMrb. Nan n! u11 YOOOYI[Y AOld f✓iNYO EMDIYItICt. Ie la NN ne evNiMr11 11N was _— �N�Ya - -_ :!. N YODY vI0. etNdl tMn NnwNNre eM nerp• NNe Nla aN+MlIY I_ teuenwet c ne[ lN C [a d4Yp N[G A<Lad: aMltt •!Nt tM wet I et YN NrtMNI QurtYt• C MtlNwt. t Y IV x 7 —1 r '0 W ; _ Waco V }c "'X ACRE�:56:.4!r0 V6C.::511:!J s � a. 1 Z � 1 SY9•e03Y"W UiYkl ' W L--- 3 l i \� r"Yaa�av F \+xxnn�t E \�T �i•JBa Z ? 1� en s to > d t le v - tIN t[ b u Ou! L! C lF [ IY 111" 1:0 *all t1eY • u ! Ort t< M OIYIS /0F: f A a Mal vin tY (n tM w >t Ilne I�l'nK1w elrq. µN. to tM ewelry lM MIN e( ± � e . _..!..+a.ri:A.'.s�s . a ,�:.::.l:ait_.. ''"^'a �` -- :F'.ict,_..Ls•y ... -... ,.�.r� -L. ...o X1��:iZ .. . I p / /4x' / �_ _ , � 1 1 _ _ ._- __ _ _.. _ � v _ ___ .. __._. r. _ _ _ _ _ _ -. _ _ __. _ I{ i -�- j - - G.� �/ �_ �%S _. i -_ _- -r -- - -= ' -1--4 - - - -- - -- -- I - - - -- - -- _ _ - - - - -f ' - - -- - l 0 k ��`� - i- ------ - -?�-- 0 C M E M O R A N D U M DATE: November 17, 1993 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF TAX INCREMENT DISTRICT #7 The Planning Commission is in favor of creating a Tax Increment District #7. Cit. Hall 00( ,. !1 "1, _,- -;_) Prliu DclrarLnc� -: !i i FOR ynr MINUTES ` "yiH / j /}/ • HUTCHINSON PLANNING COMMISSION Tuesday, November 16, 1993 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: Bill Craig, April Brandt, Craig Lenz, E1Roy Dobratz, Dean Wood, Roger Gilmer and Chairman Gruett. Absent: None. Also Present: Building Official Jim Marka, Director of Engineering John Rodeberg, City Administrator Gary Plotz and Engineering Technician Larry Huhn. 2. MINUTES Mr. Craig made a motion to approve the revised corrected minutes of October 19, 1993 seconded by Mr. Lenz the motion carried unanimously. 3. PUBLIC HEARINGS None 4. OLD BUSINESS • None 5. NEW BUSINESS (a) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY JIM HEIKES, HUTCHINSON TWP, 2 MILE RADIUS Building Official Jim Marka commented on the layout of lots and the narrowness of the lots. He stated staff recommends denial of the preliminary plat. The plat is non - compliant based on the city zoning ordinance. Director of Engineering John Rodeberg commented on access and frontage road, parking lots on narrow lots are difficult. Ms. Brandt made a motion to reject the preliminary plat. Seconded by Mr. Lenz the motion carried unanimously. (b) CONSIDERATION TO BEGIN ANNEXATION PROCEDURE SUBMITTED BY SAM MONTGOMERY, ACOMA TWP, AND DISCUSSION OF SKETCH • 1 HUTCHINSON PLANNING COMMISSION MINUTES 11/16/93 0 Building Official commented on the developer and his willingness to work with the city. Director of Engineering John Rodeberg explained the location of the annexation. Mr. Marka stated the staff had met with Mr. Montgomery on the proposal and he also discussed deferred assessments. Mr. Marka stated staff would like to proceed with orderly annexation in Acoma Township. He explained the possibility of annexing the property in two stages. Mr. Rodeberg stated the first phase is under 60 acres and single ownership and there will be no problem in servicing this smaller development. Mr. Sam Montgomery, developer, commented on the proposal and his discussions with the country club, county and city. There was much discussion on the extension of services for the first phase. Mr. Rodeberg stated any further development will take lift stations. Discussion followed on deferred assessments and how the city captures the costs. Discussion followed on the annexation of the 52 acres immediately and annexing the remaining 140 acres with an orderly annexation procedure in . Acoma Twp. Director of Engineering Rodeberg commented on the possibility of adding an Agricultural Zoning District in the future. Mr. Montgomery commented on his concerns with waiting to annex the larger portion. Mr. Craig made a motion to recommend approval to annex the 52.3 acres and proceed with orderly annexation of the 140.5 acres. Seconded by Mr. Gilmer the motion was withdrawn by Mr. Craig. Discussion followed on making two motions for this request. Mr. Craig made a motion to immediately annex the 52.3 acres. Seconded by Mr. Gilmer the motion carried unanimously. Mr. Craig made a motion to proceed with orderly annexation of the 140.5 acres, seconded by Mr. Dobratz the motion carried unanimously. (c) DISCUSSION OF BED AND BREAKFAST ANNUAL REVIEW Building Official Jim Marka commented on the request to hardsurface parking. It is the consensus of the Planning Commission the Bed and Breakfast is not a problem and they are happy with the establishment. 2 r1 U . HUTCHINSON PLANNING COMMISSION MINUTES 11/16/93 (d) COMMUNICATION FROM STAFF 1) Discussion of Elliot's Eatery in Flood Plain Building Official Jim Marka explained the request being in the flood plain. The building is not flood proofed or elevated. He commented on the remodeling of the building. Staff recommends approval of the request. Mr. Marka stated there is no specific language in the zoning ordinance addressing the need for a conditional use permit. Mr. Jim Bullard explained the remodeling of the building from a restaurant to offices for the Chamber of Commerce. He stated they will replace the roof and stucco the building. 90% of the remodeling is not structural. Mr. Marka will contact City Attorney Barry Anderson to obtain his legal opinion regarding a conditional use permit. 2) Discussion and consideration of Tax Increment District #7 • City Administrator Gary Plotz explained the present tax increment district. The new Peace Lutheran project would be District V. He presented a summary of findings of the properties in that area. Mr. Plotz stated the city's bond consultant has reviewed the findings for a 40 unit congregate housing for the elderly in this district. Mr. Craig made a motion to recommend to proceed with the Tax Increment District #7, seconded by Mr. Dobratz the motion carried unanimously. 3) Director of Engineering John Rodeberg commented on the water retention requirements. He explained the city already utilizes these requirements. 6. ADJOURNMENT The meeting adjourned at 7:00 p.m. • 3 L C M E M O R A N D U M November 19, 1993 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Revised Council Minutes - June S, 1993 Public Hearing Please note that the attached City Council minutes have been revised to accurately reflect the motion to award each of the above referenced projects. Both of these projects are proposed to utilize State Aid funds. In order to receive this aid, the plans must be signed and approved by the state prior to award. Since the plans were not yet approved as of the meeting date, the actual motion included the note that "contract award was contingent upon approval by the state ". This was inadvertently omitted from the earlier minutes. Marilyn and I reviewed the video tape to verify that the motion included the referenced wording. 40 City Hall Parks &Recreation Police Department 37 Washington Averuie West 900 Harriugtor7 Street 10 Fratrklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on rrcyded pap-r - Letting No. 2 /Project No. 93 -02 (School Road) • Letting No. 5 /Project No. 93 -06 (5th Avenue SE) Please note that the attached City Council minutes have been revised to accurately reflect the motion to award each of the above referenced projects. Both of these projects are proposed to utilize State Aid funds. In order to receive this aid, the plans must be signed and approved by the state prior to award. Since the plans were not yet approved as of the meeting date, the actual motion included the note that "contract award was contingent upon approval by the state ". This was inadvertently omitted from the earlier minutes. Marilyn and I reviewed the video tape to verify that the motion included the referenced wording. 40 City Hall Parks &Recreation Police Department 37 Washington Averuie West 900 Harriugtor7 Street 10 Fratrklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on rrcyded pap-r - AMENDED CITY COUNCIL MINUTES - JUNE 8, 1993 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 285, LETTING NO. 2, PROJECT NO. 93 -02 The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to adopt assessment roll No. 285, to award the contract to Wm. Mueller & Sons, Inc. in the amount of $382,803.30 contingent upon approval by the State, and to waive readings and adopt Resolutions No. 9967 and No. 9968. (b) ASSESSMENT ROLL NO. 284, LETTING NO. 5, PROJECTS NO. 93 -06, 93 -07, & 93 -08 The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve and adopt assessment roll No. 284, to award contract to Wm. Mueller & Sons, Inc. in the amount of $723,673.98 contingent upon approval by the State, and to waive readings and adopt Resolutions No. 9969 and No. 9970. ATTEST: Gary D. Plotz City Administrator I Paul L. Ackland Mayor jF • is • s MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 8, 1993 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. BUILDING OFFICIAL'S The following were present: Mayor Paul L. Ackland, Councilmen 1993 John Mlinar, Marlin Torgerson, and Don Erickson. Absent: AIRPORT COMMISSION Councilman Craig Lenz. Also present: City Administrator Gary OF MAY D. Plotz, Director of Engineering John Rodeberg, and City Co Attorney G. Barry Anderson. M2. INVOCATION QThe invocation was given by the Reverend Robert Gamble. G 3. MINUTES The minutes of the bid opening of May 28, 1993 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. BUILDING OFFICIAL'S RE' ='ORT - MAY 1993 2. AIRPORT COMMISSION MI_\TUTES OF MAY 24, 1993 The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to order report and minutes filed. 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 285, LETTING NO. 2, PROJECT NO. 93 -02 Mayor Ackland called the hearing to order at 8:00 P.M. and read the notice of hearing, Publication No. 4526. Engineer Rodeberg presented a report on the project. He noted the two properties owned by School. District #423 would be assessed, and vir..e;•ard Methodist Church would be assessed for sanitary sewer and service on School Road. The Clouse Addition would be assessed according to the subdivision agreement. Loretta McDonald's property assessments would be deferred indefinitely since it was not buildable. The City Engineer stated there were no bonded funds for • this project. The City's share was expected to be paid from County turnback for CSAH 7 (Dale Street and Second Avenue) and from State Aid Funds. 493 y -Al , • , CITY COUNCIL MINUTES - JUNE 8, 1993 Dean Braulick, 1400 McDonald Drive, asked if the dollar •' I amount would be repeated. He commented on a meeting held four months ago when he inquired about assessments and was told there would be none. Now his notice stated there would be assessments. Mr. Braulick stated he did not feel it was right to state there was no cost and then later be told there was. City Attorney Anderson explained the procedure for assessment hearings. No decision is made at the first hearing, except to proceed to the next step which is an assessment hearing. This hearing being held fixes the obligations for the project. Councilman Erickson moved to close the hearing at 8:15 P.M. Motion seconded by Councilman Mlinar and unanimously carried. The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to adopt assessment roll No. 285; to award the contract to Wm. Mueller & Sons, Inc. in the amount of $382,803.30, and to waive readings and adopt Resolutions No. 9967 and No. 9968. (b) ASSESSMENT ROLL NO. 284, LETTING NO. 5, PROJECTS NO. 93 -06, 93 -07, & 93 -08 Mayor Ackland called the hearing to order at 8:25 P.M. and read Publication No. 4525. PROJECTS NO. 93 -06 & 93 -07 Engineer Rodeberg reported on the areas included in the project. He noted it would involve some commercial and some residential streets. There will be no truck routes between Fourth and Fifth Avenue, and the entrance into the old fairgrounds will be closed to vehicles. Erie and Huron Street will have a cul -de -sac on the end. Charlene Anderberg, 505 Huron Street, stated her objection was that the project would not continue down the block past her house. Since her property is a corner lot, she will pay assessments but not receive benefits. The City Engineer commented the road will cross the railroad at some future time. Since the City was not certain of the alignment and road location, it did not want to tear out the road in a short period of time. • CITY COUNCIL MINUTES - JUNE 8, 1993 (• PROJECT NO. 93 -08 Warren Kaufmann, 701 Fourt-n Avenue SW, asked for an approximate time when the project would be started on his street. Councilman Erickson moved to close the hearing at 8:40 P.M. Motion seconded by Councilman Mlinar and unani- mously carried. MMayor Ackland read the letter received from Dakota Rail, QInc. objecting to the assessment projects. z The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve and adopt assessment roll No. 284, to award contract to Wm. Mueller & Sons, Inc. in the amount of $723,673.98, and to waive readings and adopt_ Resolutions No. 9969 and No. 9970. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY HUTCHINSON AREA CHAMBER OF • COMMERCE TO HOLD 19TH ANNUAL ARTS & CRAFTS FESTIVAL IN LIBRARY SQUARE PARK ON SEPTEMBER 17 & 18, CLOSE .OFF STREETS AND MUNICIPAL PARKING LOTS, AND RESERVE ALL CONCESSION RIGHTS IN DOWNTOI`FN AREA Following discussion, Councilman Mlinar moved to approve request. Motion seconded by Councilman Erickson and unanimously carried. (b) CONSIDERATION OF REQUEST FOR LIGHT FIXTURE ON LIGHT POLE LOCATED ON HWY. 7 WEST BY BUTCH BOWL Following discussion, the motion was made by Councilman Don Erickson, seconded by Councilman Torgerson and unani- mously carried, to refer to the Utilities. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 93 -82 - AN ORDLNANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDT_NG SECTION 3.20, SUBD. 2 OF THE HUTCHINSON CITY CODE AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 2 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENAL'T'Y PR"VISIONS The motion was made by Councilman Torgerson, seconded by • Councilman Mlinar and unanimously carried, to waive second reading and adopt. 495 • • ARNOLD & McDOIV ELL ATTORNEYS AT LA3\ 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 (612) 587 -7575 PAX (612) 387 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON' OP C."y ,,1 WILLIAM W. CAMERON RAYMOND C. 7 AT LIER 5861 CEDAR LAXE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800- 343 -4535 FAX (612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)389 -2214 PAX (6L24.3 5506 l"� 2� 2\ 'N November 23, 1993) Mr. Gary D. Plotz City Administrator 37 Washington Avenue West ��estis2� Hutchinson, Mn. 55350 Re: Acquisition of Property Owned by Karen Peterson and Spouse Our File No. 3244 -93069 Dear Gary: I am enclosing herewith for Council action this evening the original lease agreement. This is property acquisition of which is required by the State of Minnesota as a result of the airport improvement project. Mr. and Mrs. Peterson have agreed to accept the appraised amount, leaving us with only two remaining property owners to deal with, the McLeod County Agricultural Association, and Mr. and Mrs. Ernest Svanda. I am also enclosing a Resolution for your record which the Council should approve this evening. Thank you. Best regards. (k,L �FI1 1) % 1 (:,,L TR.a]. SPF iI1G1 11 �„T} IAR •1SSUC'I,C[OC /V C DAVID B. ARNOLD GARY D. MCDOWELL • STEVEN A. ANDERSON G.BARRY ANDERSON' STEVEN S. HOGE LAURA S. FRETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE" JOSEPH M. PAIEMENT JAMES UTLEY RICHARD 0, MCOEE CATHRYN D. REHER GINA M. BRANDT • • ARNOLD & McDOIV ELL ATTORNEYS AT LA3\ 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 (612) 587 -7575 PAX (612) 387 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON' OP C."y ,,1 WILLIAM W. CAMERON RAYMOND C. 7 AT LIER 5861 CEDAR LAXE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800- 343 -4535 FAX (612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)389 -2214 PAX (6L24.3 5506 l"� 2� 2\ 'N November 23, 1993) Mr. Gary D. Plotz City Administrator 37 Washington Avenue West ��estis2� Hutchinson, Mn. 55350 Re: Acquisition of Property Owned by Karen Peterson and Spouse Our File No. 3244 -93069 Dear Gary: I am enclosing herewith for Council action this evening the original lease agreement. This is property acquisition of which is required by the State of Minnesota as a result of the airport improvement project. Mr. and Mrs. Peterson have agreed to accept the appraised amount, leaving us with only two remaining property owners to deal with, the McLeod County Agricultural Association, and Mr. and Mrs. Ernest Svanda. I am also enclosing a Resolution for your record which the Council should approve this evening. Thank you. Best regards. (k,L �FI1 1) % 1 (:,,L TR.a]. SPF iI1G1 11 �„T} IAR •1SSUC'I,C[OC /V C LEASE AND FRANCHISE AGREEMENT • WHEREAS, the City of Hutchinson has acquired certain property located in McLeod County, the legal description of which is attached hereto, marked as Exhibit "A" and incorporated as if fully set out herein; and WHEREAS, Karen K. Peterson and Robert Peterson (Tenants) desire to lease the property for agricultural purposes; and WHEREAS, the City of Hutchinson (Hutchinson) has no immediate need for the premises; and WHEREAS, it is in the best interests of all concerned that the premises continue to be put to productive use; NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES that Hutchinson hereby leases and rents to Tenant that certain farmland • lying in the County of McLeod, legally described as follows: (See attached Exhibit "A" incorporated as if fully set out). Said lease is subject to the following terms, conditions and covenants: 1. Term of Lease. The City of Hutchinson hereby grants a franchise and lease to Tenants for a period of ten (10) years commencing on January 2, 1994. Unless terminated in accordance with this lease or by order of the Court, Tenants shall have the option of renewing the lease for an additional ten (10) year term. 2. Consideration. The consideration for this lease shall be the payment by Tenants to Hutchinson, receipt of which is hereby acknowledged, of the sum of One Dollar ($1.00) per year for the term of the lease. • -1- 3. Termination. Hutchinson may terminate this lease, and all rights under this lease, if the land subject to the lease is needed for airport purposes provided, however, that Hutchinson must give written notice to Tenants at least one (1) year in advance of the requested date of termination. Said lease may also be terminated if Hutchinson is required by the State of Minnesota or the United States government to terminate said lease, provided, however, that the City of Hutchinson gives notice as set out above. 4. Operation. Tenants will farm the property according to the best practices in the locality thereof and will prevent the accumulation of trash and debris upon the premises. Tenants will further keep down all weeds each year of the lease and will not allow any weeds to mature and distribute seed. Tenants may use reasonable and customary crop rotation practices. 5. Entry by Hutchinson. Agents and representatives of Hutchinson may enter upon the subject property at any time to inspect the same, to make such repairs and improvements as Hutchinson may deem necessary, or to prepare the property as Hutchinson may deem necessary, provided, however, that Hutchinson may not damage crops or other property of Tenants without fair and reasonable compensation for said damage. 6. Assignment and Sublettina. Tenants will neither assign this lease nor sublet any part of the subject property without the consent to the assignment or subletting by Hutchinson to any other party, provided, however, that such consent shall not be unreasonably withheld. 11 17J -2- is • 7. Drainage Tile. Hutchinson acknowledges that certain drain tile runs through the property described in attached Exhibit "A" and agrees to permit Tenants to replace, repair, and maintain said drain tile at Tenant's own expense. 8. Eminent Domain. If the subject property, or any part upon written notice from thereof, shall be taken or condemned for public purposes by any competent authority, Tenants shall have no claim against Hutchinson and shall have no claim or right to any portion of the amount awarded or paid to Hutchinson as a result of the condemnation. 9. Improvements. Tenants shall make no improvements to the premises without written consent of Hutchinson. lo. Parking Privileges. Tenant shall retain the right to hunt permitted on the property for safety reasons. Any such activity is subject to all other state, federal and local ordinances and regulations, all of which Tenant agrees to observe. 11. Default. In the event of any default or violation of condition or covenants, Hutchinson may upon thirty (30) days written notice, or at any time after the expiration of the thirty (30) day written notice period, without further notice or demand, enter into and upon the premises and take absolute possession of the same fully and without such re -entry working a forfeiture of the rents to be paid and the covenants to be performed by the Tenants for the full term of this lease, and may, at Hutchinson's • -3- on the subject property provided, however, that such right shall be • forfeited and shall cease to be in effect upon written notice from the City or the State of Minnesota that said activity is not permitted on the property for safety reasons. Any such activity is subject to all other state, federal and local ordinances and regulations, all of which Tenant agrees to observe. 11. Default. In the event of any default or violation of condition or covenants, Hutchinson may upon thirty (30) days written notice, or at any time after the expiration of the thirty (30) day written notice period, without further notice or demand, enter into and upon the premises and take absolute possession of the same fully and without such re -entry working a forfeiture of the rents to be paid and the covenants to be performed by the Tenants for the full term of this lease, and may, at Hutchinson's • -3- option, sublease the premises on such terms and conditions and for such rent and for such time as Hutchinson may elect, and may charge • to the Tenants such reasonable expenses as Hutchinson may expend in putting the premises in tenantable condition and the reasonable costs of reletting the premises. Hutchinson may, at its election and upon thirty (30) days written notice to the Tenants, declare the lease forfeited and void and may re -enter and take full and absolute possession of the premises as the owner, free from any right or claim by the Tenants or any person or persons claiming through or under the Tenants, and such election and re -entry shall be an absolute bar to any right to enter by the Tenants regardless of whether Tenants cure the default or pay the arrearages. 12. Notices. Notices under this lease shall be sent to the parties as follows: . TO HUTCHINSON Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, Mn. 55350 TO TENANTS: Karen K. & Robert Peterson 16 Grove Street South Hutchinson, Mn. 55350 Either party may by like notice at any time and from time to time designate a different address to which notices shall be sent. Notices, demands or declarations shall be deemed sufficiently served or given for all purposes at the time mailed by United States registered or certified mail. 13. Waiver. One or more waiver of any covenant, term or condition of this lease by either party shall not be construed by -4- the other party as a waiver of a subsequent breach of the same • covenant, term or condition. Consent or approval of either party to or of any act by the other party of a nature requiring consent or approval shall not be deemed to waive or render unnecessary consent of or approval of any subsequent similar act. 14. Minnesota Law. The laws of the State of Minnesota shall govern the validity, performance and enforcement of this lease. 15. Separability. The invalidity or unenforceability of any provision of this lease shall not affect or impair the validity of any other provision. 16. Successors. It is agreed, except as otherwise set forth in this lease, that the provisions, covenants and conditions of this lease shall bind and inure to the benefit of the legal . representatives, successors and assigns of the respective parties hereto. 17. Use of Subject Property. Tenants shall occupy and use the demised premises solely for agricultural production. Tenants covenant and agree to execute and comply promptly with all statutes, ordinances, rules, orders, regulations and requirements of federal, state, county and municipal governments regulating the use by Tenants of the subject property. 18. Tenants to Indemnify Hutchinson. Tenants covenant and agree that they will protect, save and keep Hutchinson forever harmless and indemnify it against and from any penalty or damage or charge imposed for any violation of any laws or ordinances, whether occasioned by the neglect of Tenants or those holding under Tenants 0 -5- during the term of this lease and that further Tenants will at all times protect, indemnify, save and keep harmless Hutchinson against and from any and all claims, loss, cost, damage or expense arising out of or from any accident or other occurrence on or about the subject property during the term of this lease, causing injury to any person or property whatsoever or whomsoever, provided that such accident or other occurrence is not caused in whole or in part by the negligence or wrong doing of Hutchinson or Hutchinson's employees, servants, agents or representatives, further Tenants will protect, indemnify, save and keep harmless Hutchinson against and from all loss, cost, damage or expense arising out of any failure of Tenants in any respect to comply with and perform all the requirements and provisions of this lease. IN TESTIMONY WHEREOF, the parties have executed this Lease and Franchise Agreement, this day of November, yl 3.�'�k Ka en K. Pet rson Robert Peterson Attest: CITY OF HUTCHINSON Gary D. Plotz City Administrator STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) By: Paul L. Ackland Mayor On this day of November, 1993, before me a Notary Public, personally appeared Karen K. Peterson and Robert Peterson, wife and husband, to me known to be the persons described in and who executed the foregoing instrument and acknowledged that they executed the same as their free act and deed. Notary Public -6- LJ STATE OF MINNESOTA) SS. COUNTY OF McLEOD ) On this day of November, 1993, before me a Notary Public, personally appeared Paul L. Ackland and Gary D. Plotz, the Mayor and City Administrator respectively for the City of Hutchinson, a municipal corporation named in the foregoing instrument and that said instrument was signed on behalf of said municipal corporation and the same acknowledged said instrument to be the free act and deed of the City of Hutchinson. Notary Public This instrument was drafted by: G. Barry Anderson ARNOLD & McDOWELL 101 Park Place Hutchinson, Mn. 55350 Telephone (612) 587 -7575 Attorney I.D. No. 196X • is -7- EXHIBIT "A" That part of the Northeast Quarter of the Northwest Quarter of is Section 13, Township 116 North, Range 30 West of the 5th Principal Meridian, described as follows: Beginning at the northeast corner of said Northwest Quarter; thence westerly, along the north line of said Northwest Quarter, a distance of 627.70 feet to the intersection with a line parallel with and 750.00 feet southwesterly of, measured at a right angle to, the center line of the Hutchinson Municipal Airport runway and its northwesterly prolongation; thence southeasterly, along said parallel line a distance of 1360.47 feet to the intersection with the east line of said Northwest Quarter; thence northerly, along said east line, a distance of 1213.41 feet to the point of beginning. u Is • RESOLUTION No. 10092 THIS RESOLUTION is made and entered into this 23rd day of November, 1993. RECITALS: 1. The City of Hutchinson is presently engaged in an airport improvement project designed to improve, access, operations and safety at the Hutchinson Airport also known as Ken Butler Field; 2. Karen Peterson and Robert Peterson, wife and husband, are the owners of certain real property located adjacent to Ken Butler Field; 3. To improve efficiency and promote safety, it is necessary for the City of Hutchinson to acquire a portion of said property legally described as follows: See attached Exhibit "A" • incorporated as if fully set out herein; 4. The property has been duly appraised by a licensed appraiser and the appraisal has been approved by the State of Minnesota; 5. The property has been determined by the appraisal process to have a value of $9,200.00. NOW THEREFORE BE IT RESOLVED by the Hutchinson City Council that the City of Hutchinson, and its appropriate officers, are authorized to acquire the property described above from the present fee owners in exchange for payment in the appraised amount of $9,200.00, less appropriate closing costs. BE IT FURTHER RESOLVED that the appropriate officers and • agents of the City of Hutchinson are authorized to execute the appropriate documents leasing the property to the present fee owners for agricultural purposes until further notice from the City and the officers and agents of the City of Hutchinson are hereby • authorized to execute the necessary documents to complete the transaction. Dated: Attest: Gary D. Plotz City Administrator CITY OF HUTCHINSON By: Paul L. Ackland, Mayor • EXHIBIT "A" That part of the Northeast Quarter of the Northwest Quarter of Section 13, Township 116 North, Range 30 West of the 5th Principal Meridian, described as follows: Beginning at the northeast corner of said Northwest Quarter; thence westerly, along the north line of said Northwest Quarter, a distance of 627.70 feet to the intersection with a line parallel with and 750.00 feet southwesterly of, measured at a right angle to, the center line of the Hutchinson Municipal Airport runway and its northwesterly prolongation; thence southeasterly, along said parallel line a distance of 1360.47 feet to the intersection with the east line of said Northwest Quarter; thence northerly, along said east line, a distance of 1213.41 feet to the point of beginning. 11 • OPEN -HOLD COUNCIL REPORT Tue Nov 23 1993 08:50:24 ---------------- 1980 TIDS 1982 TAX INC. DEBT SERVICE PERM.TRANSFER PER RESO 1985 TAX INC.DEBT SERVICE TRANSFER PER RESOL.#10 1990 TAX INC. DEBT SERVICE PERM.TRANSFER PER RESO 1989 IMPRO.BDS MCLEOD COUNTY HIGHWAY DEPT. REPAIR RETAINING WALL 1990 IMPRO.BDS CITY OF HUTCHINSON 1 -4" REDMOND LINDEN TR 1993 IMPRO.CON B BARR ENGINEERING CO PROF SERVICES BONDS OF 1993 DEBT SERVICE TRANSFER FOR INTEREST CITY OF HUTCHINSON- GENERAL FUN ENG & ADM. FEES ECKSTEIN, DAVE TRANSPLANT 8 TREES RUST ENVIRONMENT DESIGN & BIDDING FOR C AIRPORT RENOVAT. BRAUN INTERTEC ENVIRONMENTAL I PROF SERVICES TKDA PROF SERVICES CAP.IMPRO.FUND BARR ENGINEERING CO CENTRAL GARAGE BRANDON TIRE CO CARQUEST AUTO PARTS CHAMPION AUTO COAST TO COAST CROW RIVER GLASS DEPT OF LABOR & INDUSTRY H &L MESABI HANSEN TRUCK SERVICE HARPEL'BROS.INC HUTCH AUTO SALVAGE INK SPOTS JERRYS TRANSMISSION MID CON SYSTEMS INC MTI OIST.CO • PLOWMANS RMS STAR TEPLEY EQUIPMENT WIGEN CHEVROLET CO PROF SERVICES -OTTER LA TIRE REPAIR AUTO BELT, ETC CARB KIT, ASSY,_ETC SUPPLIES SAFETY GLASS EXEMPTION INVOICE CUTTING EDGES, BLADES, PURGE KIT BRACE AIR CLEANER ONLY REPORT CARTRIDGE, GASKETS MELT IT CYLINDER ALTERNATOR ELEMENT REPAIR WINDSHIELD FUEL PUMP, GASKET REPAIR WINDOW REGULATO Page 1 $43,000.00 $70,800.00 $120,800.00 $234,660.00 0575,00 SS7S.00 $20B.00 5209.00 $816.66 $88,640.74 $249,588.00 $300.00 $1,295.41 $340,640.81 $2,865.25 $18,871.82 $21;737,07 $4,488.70 $4,489.70 $133.64 $292.63 $116.29 $1.92 $64.88 $10.00 $3,001.84 $11.84 $207.35 $42.60 $22.32 $5,689.35 $81.91 $219.43 S17S.91 $52.62 $35.00 $48.19 $47.78 510 , 255.50 7�11- OPEN -HOLD COUNCIL REPORT Tue Nov 23 1993 06:50:24 Page 2 CITY HALL CONST. BREITBACH CONST CO. APPL 44 $293,700.10 WM MUELLER & SONS BLACKTOP $505.88 $294,205.98 - GENERAL FUND AAGARD WEST NOV TRASH $517.86 AARP DRIVING CLASS 32 $2S6.00 ACKLAND, PAUL MILEAGE $7.56 ALEXANDER RAMSEY HOUSE 30 ADMISSIONS $90.00 ALLEN OFFICE PROD ORGANIZER $79.87 AMOCO OIL CO FUEL $27.31 APPLEBEE'S 30 MEALS $198.00 AUTOMATION SUPPLY CO COMP PAPER, DISK FILE $79.43' BECKER ARENA PRODUCTS PFHNMS WHITE $12.95 SENNETT OFFICE SUP. COMPUTER PAPER $194.21 BINSFELD, MATT 16 MEETINGS $128.00 BIOCYCLE RENEWAL $63.00 BRANDON TIRE CO STUD TIRE, TUBE $36.44 BREMIX CONCRETE CO MINIMUM LOAD $780.71 CARGILL SALT DIVISION 30 TONS SALT $922.12 CASH WISE GROCERIES $448.82 CELLULAR 2000 NOV SERVICE $17S.58 CENTRAL GARAGE OCT REPAIRS $111,931.53 CHAMBER OF COMMERCE POSTAGE $36.60' • COAST TO COAST COUNTY RECORDER- WIRE, SUPPLIES FILING FEES $461.67 $195.00 COUNTY TREASURER 1993 ASSESSMENT SERVIC $22,900.00 CTN /WORLD TRAVEL AIRFARE FOR M.SHOUTZ $292,00 CULLIGAN WATER COND NOV SERVICE $23.90 DEPT NATURAL RESOURCES TITLE REG FEES $20.00 DEPT OF LABOR & INDUSTRY EXEMPTION INVOICE $60.00 DEPT OF PUBLIC SAFETY -OISM MEMOREX WORKSTATION $270`.00 DEPT.NATURAL RESOURCES ONR REG FEES $647.00 DOSTAL, ROSA INTERPRETATION SERVICE $20.00 EARL ANDERSON ASSOC- SIGNS $46.31 ELECTRO WATCHMAN ANNUAL CHARGE $166.14 FAMILY REXALL DRUG BINDERS, LABELS, FASTE $106.77 FARM & HOME DIST. CO ROLLER, ANTIFREEZE, ET $63.72 HAYDEN, DEANE DRIVING CLASS REFUND $8.00 HAZELDEN COUNTER ACT MANUAL $30.95 HENSEN, MARK MEETING, LUNCH $165.53 HUTCH CONVENTION & SEPT LODGING TAX $4,662.43 HUTCH FIRE & SAFETY INSPECTIONS $15.00 HUTCH PLBG & HTG CO LAU, WATER CLOSET $98.30 HUTCHINSON UTILITIES STREET LIGHTS $16.285.92 INK SPOTS SALES TAX $2.14 JAY BROS INC RENT 0-4 DOZER BERM WO $2,992.50 K MART 2 CALCULATORS $45.98 KARG, LARRY CONFERENCE EXPENSES $36.64 KENNEBECK, ROBERT OCT COMPENSAATION $833.33 LOGIS OCT COMP CHARGES $11,613.00 MAKI, CONNIE LOGIS MEETING MILEAGE $36.45 MARCO BUS.PRODUCTS REPAIR & CLEAN TYPEWRI $429.35 MARKA, JAMES MEETING, LUNCH $155.02 MCGARVEY COFFEE INC COFFEE $28.20 MEEKER SAND & GRAVEL SAND $261.75 MEMINOEX WALL PLANNERS $141.92 OPEN -HOLD COUNCIL REPORT Tue Nov 23 1993 08:50:24 ----- - --------------------- MERRILL, KENNETH B. METRO CONNECTIONS INC MID CON SYSTEMS INC MIO- AMERICA FESTIVALS MR. MOVIES PC WORLD PERFORMANCE COMPUTER FORMS PITNEY BOWES INC PLOTZ, GARY 0. PRAHL, TYSON 4UADE ELECTRIC R &R SPECIALTIES INC REACH EQUIPMENT RUNKE, GEORGE SEVEN WEST WASH & DRY ST. PAUL STAMP WORKS STANDARD PRINTING STAR TRIBUNE SUPER 8 MOTEL SWANSON, DIANE SYKORA, JEAN TOWN & COUNTRY TIRE TRI CO WATER COND TURF SUPPLY COMPANY TWO WAY COMM INC U S POSTMASTER US CAVALRY WAAGE, RICHARD WEST CENTRAL IND. WM MUELLER & SONS ZEE MEDICAL SERV WATER /SEWER FUND AAGARD WEST ALLIED MECH.SYSTEMS AM.PUBLIC WORKS ASSN AMERIDATA ATCO MFG CO. CBI NA -CON INC CENTRAL GARAGE COAST TO COAST CROW CHEMICAL CO O.P.C.IND.INC DEPT OF LABOR & INDUSTRY GOPHER STATE INC HACH COMPANY HUTCHINSON UTILITIES JUUL CONTRACTING CO LOGIS MN DEPT OF HEALTH MN VALLEY TESTING LAB NALCO CHEM.CO NCL NORTHERN WATER WORKS SUPPLY PLUMBING & HTG DOCTOR QUADE ELECTRIC RANDY DEURIES SANIFILL INC ----------------------------- MILEAGE TO CONF,LUNCH 46 TICKETS TOUR & DINN SNOW PLOW WAX 30 ADMISSIONS 2 MOVIES RENTED SUBSCRIPTION COMP PAPER EQUIP MTCE AGREEMENT MILEAGE & LUNCH FOOTBALL COACH CHECK HEATERS BLADE SHARPENED BRUSH CHIPPER GAS KEY RETURNED LAUNDRY PLAIN ALUM COMPUTER PAPER 3 MOS STAR TRIB SUBSCR 11/3 ACCOMODATIONS RECEPTIONIST SEMINAR SKATING REFUND REPAIR TIRE SOFT RENTAL TURF MIX -FEMA BATTERY POSTAGE OEC.NEWSLETTER SHIRT CAMERA CASE STAKES, BUNDLES BLACKTOP GAUZE, ASPIRIN, ETC NOV OFFICE PAPER RECYC WELDING REPAIR DUES DOS 6.1 UPGRADE FREE HAND APPL i7 OCT REPAIRS 2 MULCH BLADES TUB SCRUBS CL2, S02 EXEMPTION INVOICE OCT SERVICE NUTRIENT SOLN, INHIBIT GAS & ELEC 5 HR JO 510, LABOR OCT COMP CHARGES LAB CERTIFICATION COLIFORM FLOCCULANT FIBER FILTERS, ACS NO DRAIN TAG CHECK HEATER REPAIR WIRE MEETING LODGING TRASH LOADS OCT 18 -22 Page 3 $105.06 $690.00 0109.00 $73.50 $4.08 $15.95 $113.38 $179.00 $16.60 $128.00 $204.04 $26.00 $19,037.94 $30.00 $39.00 $63.72 $39.57 019.50 $37.87 $26.40 $t&.00 $7.50 $36.74 $887.03 8158.86 $230,00 $29.95 053.20 $346.35 $101.18 *IS.64 $201,941.97 $276.75 $280.94 $220.00 $84.94 $108.18 $34,800.00 $355.68 $317.18 $92.49 $ISS.00 $10.00 $16S.75 $111.33 $13,866.66 $374.00 $1,100.79 $600.00 $60.00 $2,635.88 $99.66 $30.97 $39.60 $37.95 $102.38 $7,594.87 OPEN -HOLD COUNCIL REPORT Tue Nov 23 1993 08:50:24 SORENSEN FARM SUPPLY CYCLONE SEEDER RENT TWO WAY COMM INC BATTERY WATERPRO REGISTER -75 WIRE TRANSFER 1992 TAX INCREMENT DEPOSITORY TRUST CO INTEREST Page 4 $8.52 $23.16 $3,561.90 $87,056.58 $1 ,175,711 .61 $18,813.75 HANDWRITTEN CHECKS Tue Nov 23 1993 • ------------------------------------------------- LIQUOR FUND Bernicks Pepsi pop 40.49 City of Hutch permanent transfer 50,000.00 City of Hutch lottery sales 1,467.20 City of Hutch payroll 11 -12 4,544.38 City of Hutch lottery sales 202.00 City of Hutch cigarette license 50.00 Ed Phillips wine & liquor 10,121.47 Griggs Cooper wine & liquor 2,866.60 Johnson Bros wine & liquor 4,603.58 MN Dept of Revenue Oct sales tax 11,384.00 MN Jaycees advertising 47.50 MN Sheriff advertising 30.00 Nelson, Charles conf expense 97.27 Quality Wine wine & liquor 4,193.16 Retail Data Systems repair keyboard 58.58 State Peace Officers advertising 50.00 Viking Coca Cola pop 94.35 TOTAL $89,850.58 • e OPEN -HOLD COUNCIL REPORT Tue NQv 23 1993 09:18:10 - ----------------------------- AIRPORT RENOVAT. COUNTY RECORDER RECORDING FEES COUNTY TREASURER STATE DEED TAX MCLEOD CTY DISTRICT COURT ADMI FILING FEE- CONDEMNATIO ROBERT PETERSON & LAND PURCHASE GENERAL FUND AARP COUNTY TREASURER DEPT NATURAL RESOURCES HUTCHINSON TEL CO STRUCTURAL SPECIALTIES INC & PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. G.T. GROWTH GREAT WEST LIFE INS. CO. H.R.L.A.P.R. ICMA RETIREMENT TRUST MN DEPT OF REVENUE PERA LIFE INS CO. PERA - D.C.P. PRUDENTIAL PRUDENTIAL MUTUAL FUNDS PUBLIC EMPLOYEES TEMPLETON INC WADELL & REED WITHHOLDING TAX ACCT WATER /SEWER FUND CASH DRAWER #4 • 32 FOR DRIVING CLASS -0 STATE DEED TAX - BRUNNER ONR REG FEES PHONE SERVICE SETTLEMENT DRAFT EMPLOYEE CONTRIB 11 -6 EMPLOYEE CONTRIS 11-6 EMPLOYEE CONTRIB 11 -6 EMPLOYEE CONTRIB 11 -6 EMPLOYEE CONTRIS 11 -6 EMPLOYEE CONTRIS 11 -6 EMPLOYEE CONTRIB 11 -6 EMPLOYEE CONTRIB 11 -6 EMPLOYEE CONTRIB 11 -6 EMPLOYEE CONTRIB 11 -6 EMPLOYER CONTRIB 11 -6 EMPLOYEE CONTRIS 11 -6 EMPLOYEE CONTRIB 11 -6 EMPLOYER CONTRIS 11 -6 AOD'L POSTAGE FOR WATE r. Page $19.50 $31.35 $127.00 $9,053.65 $9,231.50 $256.00 5209.55 $400.00 $36.53 $7,174.00 $8,076.08 $545.00 $175.00 $110.00 $157.46 $1,514.00 $4,847.23 $129.00 557.42 $140.00 $318.46 .$11,652.69 $95.00 $1990.00 $24,234.46 544,125,72 $60.00 $60.00 $61,493.30 PIONEERLAND LIBRARY SYSTEM BOARD MEETING Kandryohi County Hwy, Dept. Bldg, Willmar Oct. 28_1993 1993 . Meeting was called to order by Chair Nancy Alsop at 7:32 p.m. Roll was taken with 26 members present. Welcome to new member Marlene Canfield Motion by Arne /Sneer to approve minutes of June 17, 1993 meeting. Motion carried. Committee Reports a. Motlon by Sanders /Rudningen to accept September financial reports. Motion carried. Motion by Rudningen/Christiansen to approve thebills. Motioncarried. The 1994 operating budge was presented and explained by Assistant Director. Motion by Rudningen /Sanders to approved budget Motion carried. b. Automation committee report -Kreie absent- Alsop reporting. Recommendation was made to contract with GRC for CD ROM catalog. M of i o n by Ch nstiansen/Sanders to approve the preliminary negotiation of a contract by the Director and GRC for a 2 year contract for approx. $36000.00 c . Personnel Committee - Morris Benson - presented an in house change for the job description for Library Assistant. Motion by Rudningen/Tebben to accept the job description of Library assistant. Motion Carried. Committee also recommended the acceptance of the amendment to the health insurance policy. Amendment was made to comply with state rules and will not cost Pioneerland additional funds, nor will it reduce coverage. Telephone conference with committee members went very well and committee felt that it was far less costly and very effective to handle this matter in that way. Motion TebbervLaCombe to accept recommendation of commiaree to amend Blue Cross/Blue Shield health insurance contract. Motion carried. d. System Study Committee - Committee is planning a workshop re: role of PLS Board members, local Board members and Head Librarians. Discussion re: having Jack Cole - LDS as speaker of workshop. PLS space needs - . Motion by Rudningen/Hoff to table urrttl the 1st of the year. Motion carried. e. Policy Review Committee Chair Alsop presented the final draft approved on October 18, 1993. Discussion of • various wordings regarding gifts and long term borrowing. Consensus was that both concerns were covered in the existing document. Motion Sneer /Dahl to adopt the policy agreement and request signatories to study and possibly be prepared for Jan. 1, 1994 implementation. Motion carried. Old Business: a. Meeting and location schedule for 1994. Jan. 22, 1994 -Workshop at Renville Community Center with meeting following workshop. March meeting will possibly be at the Benson library. b. Bookmobile transition- letters were written to schools and nursing homes served by bookmobile regarding termination of service. Library staff is working with schools to schedule class visits and/or loans of material. Bids will be solicited for sale of bookmobile. New Business: a. First monthly report by PLS Service Center Coordinator Jean Hollis Clark shows how she has divided the Center into four areas of responsibilities. Reference, Interlibrary Loan, Delivery and Automation and Retrospective conversion. She also spoke of investigating several future pojects, namely, an 800 number, Fax machines. courier and Statistices. Some interesting data shows that our van has 133,000 miles on it and we add 800 to 900 more each week. For that reason shw will be contacting courier services for some cost information. b Assistant Director Mattson - handout of CD ROM Computers need, already owned and purchase ability. a. Statistical report and library activities. b. Expiation of terms of board members. c . Report of Director - Mr. Houlihan is working with Canby and Clarkfield in contract negotiations. Also handed out a 1993 year in Review with many positive items. Motion to adjourn - Motion carried. ADJOURNMENT- 8:52 0 D. Brunner, Sec. N December 3, 1993 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: TRUTH IN TAXATION HEARING Attached is information regarding our Truth in Taxation hearing. Included is: 1. The copy of the Truth in Taxation notice published in the Hutchinson Leader December 1. The meeting is to begin at 5 p.m. Monday December 6, 1993 in the City Council Chambers. 2. The information from Minnesota Department of Revenue regarding the truth in taxation hearing, copied are pages 3 and 4 of their letter. You may want to review from number 14 and on, which discuss the hearing requirements. 3. A copy of the total tax levy (1993 compared to 1994 preliminary) and the net amount certified to McLeod after HACA reduction. The numbers for the 1994 budget are as adjusted in your budget book none of the directors requests for changes have been implemented at this time. PLEASE BRING YOUR BUDGET BOOKS WITH YOU MONDAY. We cannot adopt the budget at this time but only conduct the hearing. The budget will be adopted on December 14, 1993 at 8 p.m.. This will be the time the council will also set the tax levy. We will further review the budget after the hearing is concluded discussing the department's under the direction of the City Administrator and Finance Director. We will also review the directors proposals which have previously been presented. City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on retyded paper - Notice Of Proposed Property Taxes The Hutchinson city council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for the cost of services the city will provide in 1994. The discussion will describe the increases or decreases of the total budget, including employee salaries and benefits and the cost of consultants and other independent contractors for the prior year, current year, and the proposed budget year. Attend the Public Hearing All Hutchinson residents are invited to attend the public hearing of the city council to express their opinions on the budget and on the proposed amount of property taxes on: Monday, December 6, at 5:00 p.m. Hutchinson City Hall 37 Washington Ave. West Hutchinson 1. r� (10) The county auditor must no longer deduct HACA from the levies that are certified by cities under M.S. 275.07 for the purpose of determining city local tax rates and spreading city taxes on the tax lists. The certified levies are to be treated as already reflecting this reduction. This affects the preparation of parcel specific notices and the certification of proposed and final property tax levies. The levies certified by the city to th the certified amount of its HACA for the taxes IL hle ' ar. (11) The city's published notice of proposed property taxes and public hearing may be equal to or greater than 1/8 page in size (of a standard size or tabloid size newspaper) but may not be less than this size. Previously, for cities of 2,500 population or more, the published notice could not be less than 1/4 page in size. (Cities over 1,000 population but less than 2,500 population were allowed under previous law to publish a notice as small as 1/8 page in size.) (12) For levy year 1993, taxes payable 1994 only, the published notice must state that the city's discussion of its budget will describe the increases or decreases of the total budget, including employee salaries and benefits and the costs of consultants and other independent contractors for the prior year, current year, and the proposed budget year. (13) Ramsey County, the city of St. Paul, and Independent School District No. 625 are authorized, but not required, to publish a joint advertisement in lieu of separate published notices. (14) For the Truth in Taxation hearing held in 1993 only, specific information for the previous year, current year, and proposed budget year must be presented on: (a) percent of total proposed budget representing total compensation costs for employees (wages, salaries, benefits, etc.); (b) numbers of employees by general classification, and whether they are full-time or part-time; (c) budgeted expenditures for and numbers of consultants and other independent contractors; and (d) the effect of budget increases or decreases on the proposed property tax levy. Specific information concerning the definition of "independent contractor" will be sent at a later date. 2 Note; X". The requirement to discuss proposed changes in the amounts to be paid for employee compensation costs at the public hearing is not to be considered a replacement for collective bargaining. The city is still required to meet and negotiate over employee compensation as provided for in M.S. Chapter 179A (The Public Employment Labor Relations Act). (15) The city's final property tax levy and final budget must be adopted at another hearing held on a date subsequent to the date of the Truth in Taxation public hearing or subsequent to the date of the continuation hearing (if one is held). The final property tax levy and budget are no longer to be adopted at the Truth in Taxation hearing or at the continuation hearing (if one is held). If the date and time scheduled for a continuation of the city's Truth in Taxation hearing is not needed for this purpose, this date and time should be used for the purpose of the "subsequent hearing" to adopt the city's final payable 1994 property tax levy and final payable 1994 budget. If the city does hold a continuation of its Truth in Taxation public hearing, the subsequent hearing must be held on a later date but no later than December 20. If the subsequent hearing will be held after the date of the city's continuation hearing date, the city should coordinate with the county auditor to prevent (if possible) a conflict with the Truth in Taxation hearing or continuation hearing of the county, with a school district in which the city is located, or with the metropolitan special taxing districts (within the seven county metropolitan area). The city council should announce, prior to the conclusion of its continuation hearing), the date, time, and location for its subsequent hearing to adopt its final payable 1994 property tax levy and final payable 1994 budget. (16) The penalty for a serious violation of the Truth in Taxation Law has been changed. Previously, the penalty was to reduce the city's levy to the amount of its certified property tax levy for the preceding year. For the taxes payable year 1994, the penalty is to reduce the city's property tax levy for the taxes payable year 1994 to the sum of: (a) the amount of its certified levy for the taxes payable year 1993; and (b) the additional amounts necessary to pay the principal and interest on general obligation bonds of the city if the bonds were issued before 1989. The "certified levy" for the taxes payable year 1993 would be the final payable 1993 certified levy amount excluding HACA, equalization aid, and disparity reduction aid. 4 2 f " CITY OF HUTCHINSON TAX LEVY 9/8/93 Revised 10/20/93 1993 1994 General ------ - - - - -- ------------------------------------ 1,792,828 1,843,590 Library 85,204 90,000 Armory 7,000 7,000 HRA Levy 35,735 TOTAL GENERAL FUND 1,885,032 1,976,325 SPECIAL LEVIES BONDED INDEBTNESS FIRE HALL 96,600 92,400 LIBRARY 83,900 81,100 RECREATIOBLDG. 40,800 221,300 48,700 222,200 S.A. BOND 1981 0 0 S.A. BOND 1982 20,000 0 S.A. BOND 1983 120,000 60,000 S.A. BOND 1984 90,000 100,000 S.A. BOND 1985 123,100 103,700 S.A. BOND 1986 75,000 97,200 S.A. BOND 1987 122,800 118,300 S.A. BOND 1988 150,400 145,600 S.A. BOND 1989 100,000 95,800 S.A. BOND 1990 136,900 133,800 S. A Bonds 1991 52,200 67,800 S. A Bonds 1992 0 52,700 990,400 974,900 TOTAL DEBT SERVICE 1,211,700 1,197,100 TOTAL TAX LEVY 3,096,732 3,173,425 I 3 CITY OF HUTCHINSON RESOLUTION NO. 10047 PRELIMINARY 1994 TAR LEVY FOR CITY OF HUTCHINSON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a preliminary NET (after HACA deduction)tax levy for the City of Hutchinson for 1994 is hereby set in the amount of $2,219,904. The detail for this levy is as follows ATTEST: Gary D. Plotz City Administrator � � v Paul L. Ackland Mayor 3 Before After HACA HACA HACA General 1,843,590 Library 90,000 Armory 7,000 HRA 35,735 Total General Fund 1,'976,325 593,828 1,382,497 General Obligation Bonds Fire Hall 92,400 27,763 64,637 Library 81,100 24,368 56,732 Recreation Building 48,700 14,633 34,067 Improvement Bonds 1983 60,000 18,028 41,972 1984 100-,000 30,047 69,953 1985 103,700 31,159 72,541 1986 97,200 29,206 67,994 1987 118,300 35,546 82,754 1988 145,600 43,749 101,851 1989 95,800 28,785 67,015 1990 133,800 40,203 93,597 1991 67,800 20,372 47,428 1992 52,700 15,834 36,866 Total $3,173,425 $953,521 $2,219,904 Adopted by the City Council this 14th day of September 1993 ATTEST: Gary D. Plotz City Administrator � � v Paul L. Ackland Mayor 3 TOTAL PERSONNEL SERVICES EMPLOYEES OURSIDE CONSULTANTS DOLLARS CITY OF HUT- CHINSON TRUTH IN TAXATION DECEMBER 6, 1993 1992 1993 ACTUAL ADOPTED ------------ ---- - - -- 3,114,012 59.8% 3,151,469 c 1994 1093 VS PE:RCFNT PORPOSED 1994 INCREASE 64.2% 3,431,827 636% 280,358 8.9% FULL TIME PARTTIME FULL TIME PARTTIME FULL T IME PARTTIME 61 193 65 193.5 66 194.5 169,368 189,832 221,656 8 11 11 GENERAL FUND TOTAL EXPENDITEURE $5, 211,604 $1,906,983 55,399,036 $492,053 10.0% TOTAL TAXES CITY OF HUTCHINSON TAX LEVY TOTAL DEBT SERVICE 1,172,600 39.6% 1,211,700 TOTAL TAX LEVY 2,962,270 100.0% 3,096,732 39.1% 1,197,100 100.0% 3,173,425 134,462 4.5% 62.3% 37.7% 100.0% 76,693 2.5% 1992 1993 1994 General ____________ 1,704,401 _____ _______________________________ 1,792,828 1,843,590 Library 78,069 85,204 90,000 Armory 7,000 7,000 7,000 27,835 BRA Levy 35,735 TOTAL GENERAL FUND 1,789,470 60.4% 1,885,032 60.9% 1,976,325 SPECIAL LEVIES BONDED INDEBTNESS FIRE HALL 73,100 96,600 92,400 LIBRARY 90,900 83,900 81,100 RECREATIOBLDG. 58,900 222,900 40,800 221,300 48,700 222,200 S.A. BOND 1981 190,000 0 0 S.A. BOND 1982 10,000 20,000 0 S.A. BOND 1983 120,000 120,000 60,000 S.A. BOND 1984 100,000 90,000 100,000 S.A. BOND 1985 123,100 123,100 103,700 S.A. BOND 1986 50,000 75,000 97,200 S.A. BOND 1987 75,000 122,800 118,300 S.A. BOND 1988 125,000 150,400 145,600 S.A. BOND 1989 100,000 100,000 95,800 S.A. BOND 1990 56,800 136,900 133,800 S. A Bonds 1991 52,200 67,800 S. A Bonds 1992 0 0 52,700 __________ 949,900 __________ 990,400 974,900 TOTAL DEBT SERVICE 1,172,600 39.6% 1,211,700 TOTAL TAX LEVY 2,962,270 100.0% 3,096,732 39.1% 1,197,100 100.0% 3,173,425 134,462 4.5% 62.3% 37.7% 100.0% 76,693 2.5%