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cp08-22-1989 cHUTCH INSON CITY CALENDAR WEEK OF Avoingt 20 TO Auatist 26 WEDNESDAY -23- 10:00 A.M. - Directors Meeting at City Hall 5:00 P.M. - Tree Board Meetin at Library Con- ference Room C I T Y P I C N I C Refreshments - 5:30 P.M. Food - 6:30 P.M. Swimming ... Volleyball ... Baseball ... SUNDAY -20- 1 i r THURSDAY -24- loon - Nursing Home Board Meeting at Burns Manor MONDAY -21- FRIDAY -25- TUEjjAY 2 7:30 P.M. - City Council Meeting at City Hall SATURDAY -26- VACATION: DICK NAGY - August 21 -25 AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 22, 1989 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Manley Swarthout, Calvary Wesleyan Church 3. Consideration of Minutes - Bid Opening of August 8, 1989 and Regular Meeting of August 8, 1989 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - July 1989 2. Tree Board Minutes of May 24, 1989 3. Planning Commission Minutes of July 18, 1989 (b) Reduced Refuse Rate for Senior Citizen • Action - Motion to order report and minutes filed and approve reduced rate 5. Public Hearing - 8:00 P.M. NONE 6. Communications. Requests and Petitions (a) Update Report On Hutch Hotel Project By Small Cities Project Coordinator (Continued from July 25, 1989) Action - (b) Petition To Remove Truck Routing On McLeod Avenue And Sixth Avenue NE From T.H. 15 To Entrance Of Ready Mix Plant Action - (c) Request for Street Light In Ailey of 500 Block Between Huron And Ontario Streets Action - Motion to reject - Motion to approve and refer to Utilities (d) Request By Chamber of Commerce To Use Three Hutchmobiles And Drivers On • September 5, 1989 for City Tour Action - Motion to reject - Motion to approve 1 CITY COUNCIL AGENDA - AUGUST 22, 1989 • (e) Request By Water/Wastewater Operations Director To Attend Water Pollution Control Federation Annual Conference In San Francisco October 15 -18, 1989 Action - Motion to reject - Motion to approve 7. Resolutions And Ordinances (a) Ordinance No. 89 -06 - Ordinance Regulating Pools And Spas within City of Hutchinson Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 9062 - Resolution For Release And Substitution Of Pledged Securities From First State Federal Savings & Loan Association, Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 9063 - Resolution Establishing Intent To Participate In Multi - Jurisdictional Drug Task Force Action - Motion to reject - Motion to waive reading and adopt • 8. Unfinished Business (a) Consideration of Part I, Phase I Report From Donohue & Associates On Downtown Sprinkling System Action - 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Application for Deferred Special Assessment Action - Motion to reject - Motion to approve (c) Consideration of Recommended 1989 Civic Arena Expenditures Action - Notion to reject - Notion to approve (d) Consideration of Request to Extend Automobile Rental Agreement with Plowman's for Police Chief Vehicle • Action - Motion to reject - Notion to approve 2 • CITY COUNCIL AGENDA - AUGUST 22, 1989 (e) Consideration of Rezoning Proposed Burger King Property From C -2 To R -2 With Unfavorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve (f) Consideration of Rezoning Property At 434 Hain Street North From R -2 To C -2 Requested By Robert Hornick with Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve - Notion to waive first reading of Ordinance and set second reading for September 12, 1989 (g) Consideration of Preliminary Plat of Helland's Ninth Addition With Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve - Notion to waive reading and adopt Resolution No. 9064 (h) Consideration of Vacating A Portion of Carolina Avenue In Helland's Sixth Addition Requested By City Staff with Favorable Recommendation of Planning Commission • Action - Notion to reject - Notion to approve - Notion to waive first reading of Ordinance and set second reading for September 12, 1989 (i) Consideration of Comprehensive Transportation Nap with Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve (j) Consideration of Activating Deferred Assessments for Assessment Roll No. 230A And Assessment Roll No, 35A Action - Notion to reject - Notion to approve - Notion to waive readings and adopt Resolutions No. 9065 & No. 9066 (k) Consideration of A Joint City /County Emergency Services Director Action - Notion to reject - Notion to approve (1) Consideration of Amendment To Engineering, Architectural And Planning Services Agreement with Short- Elliott - Hendrickson To Include Asbestos Inspection Action - Notion to reject - Notion to approve (m) Consideration of Purchase of Shimadzu Radiographic/Fluoroscopic Unit For Hutchinson Community Hospital • Action - Notion to reject - Notion to approve 3 CITY COUNCIL AGENDA - AUGUST 22, 1989 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations And Contract Pa ents (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 4 • • E MINUTES • BID OPENING TUESDAY, AUGUST 8, 1989 City Administrator Gary D. Plotz called the bid opening to order at 11:00 A.M. Also present were Finance Director Kenneth B. Merrill, Administrative Secretary Marilyn Swanson and bond consultant Bill Fahey of Ehlers & Associates. The following bids were opened for the $1,250,000 G.O. Improvement Bonds of 1989 for the City of Hutchinson: C� 1' INTEREST RATE Allison- Yilliams Company $480,343.75 6.404583 Blunt Ellis & Loewi, Inc. 491,212.50 6.5495 Clayton Brown & Associates, Inc. 488,472.48 6.5129 Cronin & Company, Inc. 473,093.75 6.30791 Dain Bosworth, Inc. 476,963.75 6.3595 • First Bank National Association, Mpls. 473,531.25 6.3137 Harris Trust & Savings Bank 482,511.25 6.4334 Miller Johnson & Kuehn 478,625.00 6.3816 The Northern Trust Company 477,847.50 6.3713 Norwest Investment Services, Inc. 479,312.50 6.3908 Park Investment Corporation 478,312.50 6.3775 Shearson Lehman Hutton Inc. 479,850.71 6.3980 The bids were referred to Bill Fahey for review. The meeting adjourned at 11:30 A.M. C� 1' MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 8, 1989 i. The meeting was called to order by Mayor Ackland at 7:30 P.M. The follow- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carls, John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Consultant Engineer Marlow V. Priebe and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Harold McGowan. 3. MINUTES The minutes of the bid opening of July 11, 1989, regular meeting of July 11, 1989 and July 25, 1989 and public hearing of July 26, 1989 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. BUILDING OFFICIAL'S REPORT - JULY 1989 2. HOSPITAL BOARD MINUTES OF JUNE 20, 1989 3. AIRPORT COMMISSION MINUTES OF JULY 24, 1989 4. PLANNING COMMISSION MINUTES OF JULY 18, 1989 5. PARK & RECREATION BOARD MINUTES OF JUNE 28, 1989 (b) APPLICATIONS FOR LICENSES: 1. CIGARETTE LICENSE FOR EASTERN STAR (MCLEOD COUNTY FAIR) 2. NOR- INTOXICATING MALT LIQUOR LICENSE FOR ST. ARASTASIA CHURCH'S FALL FAIR 3. GAMBLING DEVICES LICENSE FOR ST. ANASTASIA'S FALL FAIR 4. BINGO LICENSE FOR ST. ARASTASIA CHURCH'S FALL FAIR 5. GAMBLING DEVICES LICENSE FOR VFW COOTIES AUXILLIARY 6. RETAIL OR -SALE NON - INTOXICATING MALT LIQUOR LICENSE FOR MCLEOD COUNTY AGRICULTURE ASSN. (MCLEOD COUNTY FAIR) • (c) REDUCED REFUSE RATE FOR SENIOR CITIZEN 1 '7�- CITY COUNCIL MINUTES - AUGUST 8, 1989 (d) APPOINTMENT OF MAYOR PAUL L. ACKLAND TO MID - MINNESOTA DEVELOPMENT COMMISSION The motion was made by Alderman Carls, seconded by Alderman Torgerson and unanimously carried, to order the report and minutes filed, issue the licenses, approve reduced rate, and ratify appointment. 5. PUBLIC HEARING - 8:00 P.M. None. 6, COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY DONOHUE & ASSOCIATES ON ONE -YEAR CERTIFICATION OF VASTEWATER TREATMENT PLANT Mr. Rick Ford of Donohue & Associates reviewed the performance of the wastewater treatment plant during the first year of operation. He re- ported the plant is meeting all the requirements of limits. (b) COMMUNICATION FROM DEANE E. DIETEL REGARDING ASSESSMENTS FOR LOT ON CARLISLE STREET Following discussion, it was the consensus of the Council that this • property is a buildable lot, No action was taken. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 89 -04 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (FAITH LUTHERAN CHURCH PROPERTY) The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to waive second reading and adopt Ordinance No. 89 -04. (b) ORDINANCE N0. 89 -05 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (MOBILE HONE PARK) The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive second reading and adopt Ordinance No, 89 -05. (c) RESOLUTION NO. 9057 - RESOLUTION FOR BANKRUPTCY PROCEEDINGS FOR DAKOTA RAIL The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky • and unanimously carried, to waive reading and adopt Resolution No. 9057. • CITY COUNCIL MINUTES - AUGUST 8, 1989 (d) RESOLUTION NO. 9058 - AUTHORIZING ESTABLISHMENT OF YOUTH CENTER SPECIAL REVENUE FUND AND TRANSFERRING OF $12,500 FROM GENERAL FUND The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Resolution No. 9058. (e) RESOLUTION NO. 9059 - RESOLUTION ACCEPTING STATE WASTEWATER TREATMENT PLAIT GRANT The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son and unanimously carried, to waive reading and adopt Resolution No. 9059. (f) RESOLUTION NO. 9061 - RESOLUTION FOR PURCHASE The motion was made by Alderman Carls, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Resolution No. 9061. (g) ORDINANCE N0. 89 -06 - ORDINANCE REGULATING POOLS AND SPAS WITHIN CITY OF HUTCHINSON Following discussion, Alderman Mikulecky moved to waive first reading and set second reading of amended ordinance for August 22, 1989. No- tion seconded by Alderman Mlinar and unanimously carried, 8. UNFINISHED BUSINESS None, 9. NEW BUSINESS (a) CONSIDERATION OF AWARDING BID FOR $1,250,000 G.O. IMPROVEMENT BONDS OF 1989 Bond Consultant Bill Fahey reported on the 12 bids received today and recommended award to Cronin A Co. The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar and unanimously carried, to approve and award sale to Cronin & Co. and waive reading and adopt Resolution No. 9060. (b) CONSIDERATION OF INCLUDING CIVIC ARENA IN COST -SHARE MAXI -AUDIT GRANT The motion to approve was made by Alderman Torgerson, seconded by Alderman Mikulecky and unanimously carried. (c) CONSIDERATION OF CITY ADMINISTRATOR ATTENDING CITY ADMINISTRATORS • AND MANAGERS CONFERENCE The motion to approve was made by Alderman Carls, seconded by Alderman K CITY COUNCIL MINUTES - AUGUST 8, 1989 . Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that the youth center, "Dry Dock ", will open on Thursday night, and the Council will be informed of its progress. Interviews for city engineer will be held on Monday night, August 14. Also, there will be a joint meeting of the City Council and Hospital Board on August 15 from 5:00 to 7:00 P.M. at the hospital. (b) COMMUNICATIONS FROM CONSULTANT ENGINEER Consultant Engineer Marlow V. Priebe reported that Donohue & Associates had updated its Part I, Phase I report to include service lines to all buildings, as per agreement. As requested, Donohue submitted a cost estimate for Part I, Phase IA, alternate preliminary study of building a supply line within the buildings, in the amount of $10,000 to $13,000 on an hourly basis. Following discussion, Alderman Carls moved to defer further considera- tion of engineering studies by Donohue until August 22 and request the Consultant Engineer to present a report at that time. Motion seconded by Alderman Mlinar and unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN JOHN XLINAR Alderman Mlinar inquired about the memorandum regarding Florida Street. Engineer Priebe stated it would be put on the 1990 improvement list for another hearing. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky commented on crosswalks at School Road and Hwy. 7. He wondered if they could be painted on the highway. Also, he asked about the sidewalk connecting the service road to the highway. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to approve and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT . There being no further business, the meeting adjourned at 8:50 P.M. 4 a rts JULY REVENUE REPORT - GENERAL FUND • TAXES LICENSES PERMITS AND FEES INTER - GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES TOTAL EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL CITY ADM. /CITY CLERK ELECTIONS FINANCE MOTOR VEHICLE ASSESSING LEGAL PLANNING •CITY HALL RECREATION BUILDING POLICE DEPARTMENT FIRE DEPARTMENT COMMUNITY SERVICE OFFICER SCHOOL LIAISON OFFICER BUILDING INSPECTION EMERGENCY MANAGEMENT SAFETY COUNCIL FIRE MARSHALL ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C LIBRARY SENIOR CITIZEN CENTER PARK /REC. ADMIN. RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY COMMUNITY DEVELOPMENT CELEBRATE 1990 GRANT DEBT SERVICE AIRPORT TRANSIT ENERGY COUNCIL S.C.D.P. COORDINATRO UNALLOCATED TOTAL CITY OF HUTCHINSON FINANCIAL REPORT - 1989 JULY JULY YEAR TO ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED - 842209.75 476378.46 1278791.00 802412.54 37.3% 227.50 9634.00 19825.00 10191.00 48.6% 5403.13 73220.30 90000.00 16779.70 81.4% 857742.95 971626.43 1549218.00 577591.57 62.7% 40348.91 291366.06 515362.00 223995.94 56.5% 2991.33 21485.26 35500.00 14014.74 60.5% 13625.72 75691.12 156556.00 80864.88 48.3% 14.00 155771.00 426000.00 270229.00 36.6% 311.83 435.49 200.00 - 235.49 217.7% 78455.62 2075608.12 4071452.00 1995843.88 51.0% 6641.75 23559.31 32940.00 9380.69 71.5% 11544.12 91312.21 141512.00 50199.79 64.5% 0.00 0.00 2768.00 2768.00 0.0% 27720.01 137342.40 225914.00 88571.60 60.8% 5688.04 43081.32 64074.00 20992.68 67.2% 0.00 0.00 20700.00 20700.00 0.0% 16545.25 31985.50 41000.00 9014.50 78.0% 280.06 7465.93 12475.00 5009.07 59.8% 2809.80 19708.86 41856.00 22147.14 47.1% 5812.16 32989.47 57366.00 24376.53 57.5% 65661.81 528518.45 836667.00 308148.55 63.2% 14606.97 55465.61 104915.00 49449.39 52.9% 1040.93 15333.09 30482.00 15148.91 50.3% 0.00 0.00 22039.00 22039.00 0.0% 4858.19 37835.26 61908.00 24072.74 61.1% 290.17 447.67 13238.00 12790.33 3.4% 0.00 0.00 150.00 150.00 0.0% 3280.46 27268.99 50840.00 23571.01 53.6% 19760.45 125154.71 224454.00 99299.29 55.8% 29319.20 223363.60 366040.00 142676.40 61.0% 9020.39 46867.06 89900.00 43032.94 52.1% 740.03 47975.46 68791.00 20815.54 69.7% 5055.52 47707.12 82860.00 35152.88 57.6% 7948.55 48824.66 95151.00 46326.34 51.3% 33480.24 102624.80 153472.00 50847.20 66.9% 5209.41 82167.37 112411.00 30243.63 73.1% 40341.46 253069.32 409116.00 156046.68 61.9% 5595.71 31138.19 49132.00 17993.81 63.4% 2275.76 18040.02 33150.00 15109.98 54.4% 14.55 4657.05 0.00 - 4657.05 ERR 1500.00 17500.00 57000.00 39500.00 30.7% 15736.56 136757.62 55075.00 - 81682.62 9-48.3% 6621.51 53274.10 129016.00 75741.90 41.3% 15.14 ,14126.26 30000.00 15873.74 47.1% 2689.42 24459.05 0.00 - 24459.05 0.0% 95140.47 200567.41 355040.00 154472.59 56.5% 0.00 447244.09 2530587.87 4071452.00 1540864.13 62.2% r JULY .REVENUE REPORT - LIQUOR FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1989 JULY ENTERPRISE FUNDS JULY YEAR TO ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 33427.69 228808.05 447800.00 218991.95 51.1% WINE SALES 10872.11 67035.18 160300.00 93264.82 41.8% BEER SALES 75753.72 392878.65 700300.00 307421.35 56.1% BEER DEPOSITS - 182.14 278.75 0.00 - 278.75 10.1% MISC. SALES 4560.85 21048.53 45000.00 23951.47 0.0% INTEREST 756.84 3733.20 5600.00 1866.80 66.7% REFUNDS & REIMBURSEMENTS 66029.14 0.00 0.00 0.00 43.6% CASH DISCOUNTS -84.48 - 525.15 - 2800.00 - 2274.85 0.0% TOTAL 125104.59 713257.21 1356200.00 642942.79 52.6% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 11949.94 85980.76 133169.00 47188.24 64.6% SUPPLIES, REPAIR & MAINTENANCE 107.98 573.12 4700.00 4126.88 12.2% OTHER SERVICES & CHARGES 1279.26 20773.00 39800.00 19027.00 52.2% MISCELLANEOUS 280.00 901.00 8900.00 7999.00 10.1% CAPITAL OUTLAY 0.00 18178.32 29000.00 10821.68 0.0% TRANSFERS 0.00 0.00 110000.00 110000.00 0.0% COST OF SALES 66029.14 449903.54 1032600.00 582696.46 43.6% •OTHER 0.00 - 2300.00 - 2300.00 0.0% TOTAL 79646.32 576309.74 1355869.00 779559.26 42.5% REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS WATER SALES WATER METER SALES REFUSE SERVICES SEWER SERVICES EPA SALES PENALTY CHARGES INTEREST EARNED REFUNDS & REIMBURSEMENTS OTHER TOTAL EXPENSE REPORT - WATER SEWER /FUND 68088.00 68088.00 0.00 - 68088.00 40460.86 276170.73 506000.00 229829.27 505.00 7210.30 6500.00 - 710.30 30666.99 244716.95 412000.00 167283.05 111300.70 789437.82 1147000.00 357562.18 0.00 0.00 0.00 898.79 8643.95 11000.00 2356.05 12457.82 62416.85 60000.00 - 2416.85 107.00 2586.32 2000.00 - 586.32 92.00 20244.19 2000.00 - 18244.19 264577.16 1479515.11 2146500.00 666984.89 0.0% 54.6% 110.9% 59.4% 68.8% 0.0% 104.0% 0.0% 1012.2% REFUSE 37637.70 291961.60 411438.00- 119476.40 71.0% 19103.70 262625.86 853683.00: 591057.14 30.8% •WATER SEWER 52412.33 911193.01 1805816.00 894622.99 50.5% WASTE TREATMENT PLANT CONSTRUCT. 6111.90 77918.44 0.00 - 77918.44 TOTAL 115265.63 1543698.91 3070937.00 1527238.09 50.3% LJ MINUTES Tree Board Wednesday, May 24, 1989 Members present: Don ;chumacher, Carol Brown, Murray Swenson, Mark Schnobrich, and Dolf Moon 1990 Project Mark Schnobrich reported that the Hwy 15 tree planting for Celebrate 1990 was completed by the Kiwanis this week. 151 total trees were planted on both sides of the road starting at South Grade Road up to Legion Park. In addition, 23 trees were planted on Main Street south of 5th Avenue South. These trees were purchased by the Minnesota Department of Transportation as part of the Hwy 15 improvement project of 1988. Boulevard Tree Planting Due to an extended amount of time being spent on the Hwy 15 1990 tree planting, boulevard tree planting will be completed in the fall. • Tree Give Away L J Three hundred Norway Pine seedlings have been given to Hutchinson by Minnesota Banks. Other 1990 Projects The Luce Line Trail will begin after the Department of Natural Resources finishes elevations. Millers Woods Nature Trail is ready for Rotary to begin spreading chips. MINUTES HUTCHINSON PLANNING COMMISSION t Tuesday, July 18, 1989 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7:30 p.m. with the following members present: Roland Ebent, Clint Gruett, E1Roy Dobratz, Marlin Torgerson, Larry Romo and Chairman Craig. Members absent: Tom Lyke. Also present: Assistant Building Official Don Johaneson and Consulting Engineer Marlow Priebe. 2. MINUTES Mr. Romo made a motion to approve the minutes of the regular meeting dated Tuesday, June 20, 1989. Seconded by Mr. Dobratz the motion carried unanimously. 3. OLD BUSINESS (a) CONSIDERATION TO BEGIN ANNEXATION PROCEEDINGS ON TRACT IN SECTION 1 LYNN TOWNSHIP OFF OF SOUTH GRADE RD. Ron and Evie Hansen commented on the letter they had received from City Attorney Barry Anderson regarding deferred assessments. Discussion followed on deferred assessments. City Attorney Anderson commented on the assessment concern and the SW storm sewer project. • City Attorney Anderson suggested to proceed with annexation proceedings and provide a written agreement between Hansens and the City to defer the SW storm sewer assessment until the property is sold, a change in the property or until the present assessment is paid off. Mr. Hansen voiced concern over the €ontirued use of the property as a gravel business that has been "grandfathered -in ". Discussion followed on zoning and "grand fathered -in" businesses in inappropriate zones. City Attorney Anderson asked to continue the proceedings until September to provide time for legal research. Assistant Building Official Don Johaneson will research the city ordinances. Mr. Torgerson moved to continue the matter until the September meeting, seconded by Mr. Gruett the motion carried unanimously. (b) CONSIDERATION OF REVISED SITE PLAN SUBMITTED BY ROBERT HORNICK Assistant Building Official Johansen commented on the review of the revised site plan by City Staff. Consulting City Engineer Marlow Priebe explained he has not completed • his review of the plan. Discussion followed on the 20 recommendations of the memo dated July 5, 1989, by staff. Consulting Engineer Priebe commented on the need to continue the consideration. Mr. Bob Hornick, property owner, explained the problems with delaying the recommendation for another month. % HUTCHINSON PLANNING COMMISSION MINUTES 7/18/89 Mr. Torgerson moved to recommend approval to City Council subject to the revised site plan satisfactorily meeting planning staff criteria according to the staff memo of 7/5/89. Seconded by Mr. Romo the • motion carried unanimously. 4. PUBLIC HEARING (a) CONTINUATION OF REZONING BURGER KING PROPERTY FROM C -2 TO R -2 Attorney Pete Kasal commented on the Reeses position of the proposal presently before them. Mr. Romo moved to continue the hearing to the August meeting, seconded by Mr. Gruett the motion carried unanimously. (b) CONSIDERATION OF REZONING PROPERTY REQUESTED BY FAITH LUTHERAN CHURCH FROM R -2 TO C -3 Chairman Craig opened the hearing at 7:55 p.m. with the reading of publication #4012 as published in the Hutchinson Leader on Thursday, July 6, 1989. The request is for the purpose of considering a request by the owner to rezone property located at 4th Ave. SE and Hassan St. from R -2 (Residential district) to C -3 (Central Commercial district). Representatives from Faith Lutheran Church commented on the necessity of a bus garage close to the property line. Discussion followed of the surrounding zoning district. • Assistant Building Official Johaneson commented on staff recommending a minimum of 17' setback to Hassan St. Mr. Romo moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 8:00 p.m. Mr. Romo made a motion to recommend approval to City Council subject to a minimum of a 17' setback of the garage to Hassan St. Seconded by Mr. Torgerson the motion carried unanimously. (c) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY NEIL JENSEN FOR A GARAGE ADDITION AT 513 2ND AVE SW Chairman Craig opened the hearing at 8:01 p.m. with the reading of Publication #4013 as published in the Hutchinson Leader on Thursday, July 6, 1989. The request is for the purpose of considering a conditional use permit to allow the owner to construct a new 22' x 24' garage over existing foundation on property located at 518 -2nd Ave. SW Consulting Engineer Priebe commented on the proposal to expand existing garage noting it must meet required side setbacks. Mr. Ebent asked to refrain from voting. Mr. Torgerson moved to close the hearing, seconded by Mr. Romo the • hearing closed at 8:05 p.m. Mr. Torgerson made a motion to recommend approval to the City Council subject to the recommendation of city 2 • HUTCHINSON PLANNING COMMISSION MINUTES 7/18/89 staff to expand the existing garage structure to 24' x 22', except the SW corner which should conform with the setback. Seconded by Mr. Dobratz the motion carried with Mr. Ebent abstaining. (d) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF ANDERSON /BEELER ADDITION REQUESTED BY JUNE REDMAN Chairman Craig opened the hearing at 8:06 p.m. with the reading of publication #4014 as published in the Hutchinson Leader on Thursday, July 6, 1989. The request is for the purpose of considering the platting of a parcel of property to be known as Anderson /Beeler Addition. Consulting Engineer Priebe commented on the previous sketch plan presented. Ms. June Redman explained the sketch had 6 lots the plat is now 8 lots. Discussion followed as to the number and size of lots being large enough for single or twin homes. Mr. Levi Tupa, 522 Graham, stated he was not opposed to the proposal only of neighborhood dogs in the area. Mr. Harlow Stillings commented on having 16 units with a cul -de -sac. Mr. Torgerson suggested an increase of greenspace with 8 duplexes as • opposed to 16 single units. Ms. Redman stated there would be 2 lots already sold as single family dwellings if the plat were approved. Mr. Roger Reinhart, 545 Larson, stated he had no problem with the proposal and commented on the benifit to the area. Mr. Wayne Scott, 525 Larson, commented on the cul -de -sac exit to Roberts Rd. Assistant Building Official Johaneson explained this would be a R -2 (b) zone, requiring an 8' side yard setback. Mr. Ebent stated a neighboring property owner was opposed to the cul- de -sac. Mr. Scott questioned the R -2(b) zoning. Consulting Engineer Priebe explained the reasons for the 8' setback. Mr. Torgerson moved to closed the hearing, seconded by Mr. Roma the hearing closed at 8:20 p.m. Mr. Torgerson made a motion to recommend approval of the preliminary and final plat to City Council. Seconded by Mr. Romo the motion carried unanimously. (e) CONSIDERATION OF REQUEST BY CITY STAFF TO REZONE PROPERTY ON WATER ST. • Chairman Craig opened the hearing at 8:21 p.m. with the reading of publication #4015 as published in the Hutchinson Leader on Thursday July 6, 1989. The request is for the purpose of considering a request 3 HUIUHINSON PLANNING COMMISSION MINUTES 7/18/89 by City Staff to rezone property located on Water St. from R -5 (Mobile Home Park) back to P, -2 (Multiple family residence). City Attorney Barry Anderson commented on the recommendation to • rezone. Mr. Torgerson moved to close the hearing, seconded by Mr. P.omo the hearing closed at 8:23 p.m. Mr. Ebent made a motion to recommed approval of rezoning the property from R -5 to R -2. Seconded by Mr. Torgerson the motion carried unanimously. (f) CONSIDERATION OF AMMENDMENT ADDITION TO THE ZONING ORDINANCE REGAP,Di11G BED AND BREAKFAST ESTABLISHMENTS The public hearing was withdrawn but discussion took place on the proposed Bed and Breakfast on Adams St. Ms. Linda Heaton, 307 Dale, stated she is the prospective owner of 231 Adams St. Mr. Torgerson stated he is not opposed to the Bed and Breakfast but the city needs an ordinance for such establishments. He explained the Heatons would like to serve meals also, but that there then is a problem with the R -2 zoning. City Attorney Anderson addressed the proposal for a gourmet restaurant. He stated a Bed and Breakfast would not pose a problem but a restaurant included would not be consistent with the same guidelines. He suggested a conditional use permit for the restaurant • site to be included. Consulting Engineer Priebe questioned what the use would be as a Bed and Breakfast, a restaurant or both. Ms. Heaton stated both would be in one establishment. She explained a Bed and Breakfast Inn would provide more services. City Attorney Anderson stated opposition to an Inn in the R -2 zone. Ms. Heaton explained the service would be by reservation only with a 20 person seating capacity. Discussion followed on the Bed and Breakfast or the Inn. City Attorney Anderson commented on the zoning requirements for eating establishments and suggested a public hearing on the restaurant issue. Ms. Heaton explained the location is appropriate. Discussion followed on the option of rezoning the area. Ms. Heaton explained neighboring property owners seem to be agreeable to the proposal. Assistant Building Official Johaneson suggested rezoning to C -3 to meet the reclirernents. Discussion followed on the parking requirements and amp, e parking access from the alley or Ada-is St. The Planning Commission directed staff to set a public hearing for is August 15, 1989 to rezone from R -2 to C -3. 5. ADJOURMENT There being no further business the meeting was adjourned at 9:00 p.m. r L Ll EFFECTIVE APRIL 1, 1989 AFFIDAVIT LZu Si- 2-1 �� r AM OVER 665 YEARS OF Ar OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: FAMILY 2 INCOME $?,560 $9,180 THE STANDARD CHARGE OF$11,05 FOR TRASH AND REFUSE SERVICE 14OULD IMPOSE A FINANCIAL HARDSHIP 01; ME AND I THEREFORE ASK REDUCTION; OF THE CHARGE TO $1,50, SIGNATURE A STREET ADDRESS 6lz D H,, FOR OFFICE USE ONLY To: WATER DEPARTMENT DATE DATA CHANGE To: CITY COUNCIL ACCOUNT NUMBE COUNCIL ACTION: APPROVED DAT DISAPPROVrD fir. 0 l.000 W?Iat - 7r 7A1_ AUG1989 RECE►VED BY Date We the undersigned, herby, request the Hutchinson Minnesota City Council, to remove the truck routing-, on Mcleod Ave and 5th,ave. N.E. from T.H. 15 easterly to the entrance of the Ready Mix Plant, formerly called the Rockite Co. Due to the heavy truck traffic twenty -fours a day, which creates, A noisy, and dusty problem to the area property Owf14ft... Name Address Owner - - -- Tenant. t,�,�� NJ ¢ {71, V x Af ,3• 1��'thUun-Cu�i6pfnp� �O�lo WaA(1,� �r•. I , u Date We the undersigned, herby, request the Hutchinson Minnesota City Council, to remove the truck routing, on Mcleod Ave and 6th,ave. N.E. from T.H. It easterly to the entrance of the Ready Mix Plant, formerly called the Rockite Co. Due to the heavy truck traffic twenty -fours a day, which creates, A noisy, and dusty problem to the area property Owf10rt. , , Name Address Owner - - -- Tenant. 0A /c x.- Z ] a.s rat /fern %7�/7�r c ' = X A9 ! ^� ?�u,�h w'aG'e'e. 3-3 x -3/ ��a1vu� ' W1, / 43F� 4,22 d.Tn� 5 WakLi, f43j 1 Lava tJ� �- !f4) k X • Sb'I 37 A (r- �r 54, "c Lem AVF x 0A /c x.- Z ] a.s rat /fern %7�/7�r c ' = X A9 ! ^� ?�u,�h w'aG'e'e. 3-3 x -3/ ��a1vu� ' W1, / 43F� 4,22 d.Tn� 5 WakLi, f43j 1 Lava tJ� �- !f4) k X • Date----------------------- We the undersigned, herby, request the Hutchinson Minnesota City Council, to remove the truck routing, on Mcleod Ave and 5th,ave. N.E. from T.H. 15 easterly to the entrance of the Ready Mix Plant, formerly called the Rockite Co. Due to the heavy truck traffic twenty -fours a day, which creates, A noisy, and dusty problem to the area property OIYfl()"' , , *7 Name Address Owner - - -- Tenant. u � Li L) q 1 XdA 0 • E I am requesting the installaticn of a street light on the transformer pole in the alley in the 500 block between Huron and Ontario Streets. Due to the excessive amount of use the alley gets, 5 out of 6 residents have rear entrances to the alley; and 2 out of 6 are handicapped peo- ple. Also, the McLeod County Fairgrounds parking lot draws a lot of people down that alley. Thank you. Dennis Riedel 515 Huron Street Hutchinson, MN 55350 1 I I w 1 r , "c ry it V Mc (r" %'r7, Z UZ r, .�.dy P r'ty %lam y L'Iv. ( n I / ,2 9'�" co AUG1989 N. Lo RECEIVED Lo \1, BY,,,. i V i • ,t:J1 , "vW 2 4 1 � V J ,x \ I r c_ J 0 8/22/89 To: Hutchinson City Council From: Hutchinson Area Convention and Visitors Bureau Re: Hutchmobiles The Hutchinson Area CVB is sponsoring a Business After Hours social on September 5, 1989 for members of the Hutchinson Area Chamber of Commerce. A one hour city tour is planned which will be followed by an open house at the McLeod County Heritage and Cultural Center. Our objective is to show our own people what a tourist might be interested in when they are in Hutchinson. With this knowledge in hand the CVB feels that we will be better prepared for tourists and their needs. The CVB is requesting the use of three Hutchmobiles and drivers from the city. The tours are scheduled to start at 5 P.M. and conclude by 7:15 P.M. • The cost for the buses and drivers would be determined by the city and would be billed to the CVB. Thank you for your consideration. Sincerely, Bob Mlynar CVB Chairman i Is \ Hutchinson Area Convention & Visitor Bureau �. 45 Washington Avenue East • Hutchinson, MN 55350 • 6 1 . 2- 587 -5252 (r 14,612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST • HUTCHINSON, MINN. 55350 M E M O R A N D U M TO MAYOR AND CITY COUNCIL , \-' FROM HAZEL SITZ, TRANSIT COORDINATOR �"ry RE HUTCHMDBILE SERVICE REQUESTED BY HUTCHINSON CVB A representative of the Hutchinson Convention and Visitors Bureau contacted me by telephone to ask about bus service the evening of September 5. Since the request is outside normal service hours and the approved expense/subsidy, I felt it was a matter for city council consideration. To provide the service requested, we would need to use our 2 part time drivers plus I full time driver, Some overtime would be incurred for the full time driver. Two vehicles could be available at 5:00 as they request. The third vehicle is in service until 5:70 daily, and could be used after that time. The vehicles hold 17 passengers each. If each bus made one tour, we could • handle 51 passengers total. My understanding from the telephone conversation was that CVB is expecting up to 100 participants in this event, so some adiustments might be necessary for their tour times. It would require a charge of about $12 per hour per vehicle to cover basic expenses for this service (not including insurance, maintenance and other overhead expenses). If the council wishes to approve the request, I recommend it be at $12 per vehicle hour. Providing this service may set a precedent for future requests. • 0 CERTIFICATION OF COMPLIANCE TO 49 CFR 604 Charter Service Final Rule I THE CITY OF HUTCHINSON hereby certifies that charter service will not be provided.if there is at least one private charter operator willing and able to provide the charter service that the recipient proposes to provide. n 11 I is Signattte Gary D. Plotz City Administrator August 25, 1988 0 / / (612) 587 -5151 HUTCH; CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, Ml,% %' 55350 M E M O R A N D U M DATE: August 16, 1989 TO: Gary Plotz, City Administrator ------------------------ - - - - -- FROM: — Randy DeVries, Director of Water $ Wastewater Operations — SUBJECT: — Water Pollution Control Federation Annual Conference Council policy requires approval of out of state conferences. The Water Pollution Control Federation will be having its annual conference in San Francisco, Sunday, October 15, 1989, through Wednesday October 18, 1989. My tentative schedule for the week includes: Sunday, a full day work shop on the "Emergency Planning for Municipal Wastewater Collection and Treatment • Facilities." Topics for Monday through Wednesday include sessions on toxics treatment, industrial regulatory issues, innovative processes and technology, sludge processing, management, composting and federation guidelines, plus topics on computer applications, biomonitoring, and public education. This conference has been budgeted for 1989, and there are funds available. The estimated cost is $1,175.00. This conference is the most comprehensive of its type dealing with the pollution control issues at a local, state and federal level that there is. Enc. RD /ds • l - -,i� DAVID R. ARNOLD •CHARLES R. CARMICHAEL GARY D. M�DOWELL STEVEN A. ANDERSON G. HARRY ANDERSON STEVEN S. HOGE LAURA K. FRETLAND DAVID A. HRUEGGEMANR JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. MCGEE August 18, 1989 ABNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON,MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612) 587 -7575 TFLEOOPIER (612) 587 -4008 RESIDENT ATTORNEY G. BARRY ANDERSON Re: Swimming Pool Ordinance Our File No. 3188 -89 -0122 Dear Gary: VF COI\'S£L WILLIAM W. CAMERON' PAUL D. DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55418 (612) 545 -0000 MN TOLL FREE 800 -343 -4545 TELECOPIER(612) 545 -1783 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 300 -2214 TELECOPIER(612) 380-5500 �,/1617�y� �p`�,.54�.UG 1969 This letter will serve as a supplement to the swimming pool • ordinance which was previously provided to the City Council and which had its first reading at the City Council's first meeting in August. As I indicated at that time, I would consult with the building department and get back to the Council with suggested changes prior to the second reading of the ordinance, so that the ordinance could be properly amended for publication purposes. I would recommend leaving the reference to "non- climbing type" in the ordinance. It will be the position of the building department that "non - climbing" includes chain link fences so that in the current or future chain link fence will comply with the intent of the ordinance. I do not object to this interpretation which will also eliminate any concern about the existing fence around the pool operated by the municipality. Second, I would recommend that the reference to age in the definition of toddler be changed to age 5, which would certainly seem to more accurately track the intent of the ordinance. I believe with these changes, the ordinance will be satisfactory to the Council and I would recommend it passage and publication. Incidentally, I am in the middle of a trial which may or may not conclude by Tuesday evening. I will make every effort to finish the case so that I may be present at the City Council meeting on Tuesday evening. However, at this juncture it does appear to be • a probability that I either will not make it or I will be quite late. / -1�• Mr. Gary D. Plotz August 18, 1989 Page 2 If there are specific legal issues that need to be addressed at the meeting, I would appreciate it if you could contact me in advance so that either I or someone else at our office could address those issues. Thank you. Best personal regards. Very truly yours, ARNOLD & MCDOWELLLL? % G. Barr nderson" GBA:lm • • C NUMBER: 89 -06 PUBLICATION NUMBER: An ordinance regulating pools and spas within the City of Hutchinson. The City Council of the City of Hutchinson does ordain as follows: 1. a. Residential Swimming Pool: Shall be defined as any constructed pool, permanent or portable whether constructed below ground level or above ground level which is intended for non- commercial use as a swimming pool by owner families and their guests and which is over 24" in depth and has a surface area exceeding 100 square feet. b. Spa: Shall be defined as a unit primarily designed for • therapeutic use which is not drained, cleaned or refilled for each individual. It may include, but not be limited to hydrojet circulation, hot water, cold water mineral baths, air induction bubbles or any combination thereof. Industry terminology for spa includes, but is not limited to "therapeutic pool ", "hydrotherapy pool ", "whirlpool ", "hot spa ", "hot tub ", etc. C. Toddlers: Shall be defined to include all persons five (5) years of age and younger. 2. CONSTRUCTION: a. Pools and spas shall not be located beneath overhead utility lines nor over underground utility lines of any type. b. No person shall build, situate or install a pool or spa - 1 - 7_A• within ten feet of any side or rear lot line nor within six feet of any principal structure, nor within any required front yard. C. While being constructed the pool or spa area must be fenced with a portable fence such as a snow fence of not less than four feet in height. d. No pool or spa shall be located within twenty feet of any part of an on -site sewer system. 3. FENCING• a. All outdoor pools shall be completely enclosed by a fence or wall of the non - climbing type, so as to be impenetrable by toddlers, afford no external hand holds or foot holds, and a minimum of four feet in height. The wall of any pool constructed above ground level regardless of the height thereof shall not qualify as a safety fence. • b. All fence openings shall be equipped with a self - locking, self - closing gate. The locking device shall be located within twelve inches of the top of the fence and openable by key only. The opening between the bottom of the fence or gate and the ground or other surface shall not be more than three inches. C. All outdoor spas shall have either a fence as described in the above - sections or a latchable cover. The cover shall be constructed of a material impenetrable by toddlers and subject to inspection by the City Inspector. 4. RETROACTIVITY: a. Existing pools which do not conform to the requirements of this section shall be required to achieve compliance within - 2 - • E sixty (60) days of the effective date of this ordinance. Fences constructed around pools prior to August 1, 1989 may be approved by the City if the fence substantially conforms to the requirements of this ordinance. Pool owners that constructed fences prior to August 1, 1989 may request to be excepted from this ordinance by writing to the City and requesting a pool inspection. An exception to this ordinance is effective only upon written approval from the City. 5. PERMITS: a. No person shall construct, alter or renovate a pool or spa without a building permit. 6. PENALTY: a. Any person violating any provision of this ordinance shall be guilty of a misdemeanor by State law and subject to the penalties thereof. 7. LEGALLY CONFORMING: a. All swimming pools must be installed and maintained in conformance with all other applicable, City, State and Federal laws. 8. LIGHTING• a. Any outdoor lighting of the pool shall not be permitted to spill or shine upon adjacent properties. 9. VALIDITY• a. If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional such decision shall not affect the validity of the remaining - 3 - portions of this ordinance. 10. EFFECTIVE DATE: a. This ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of Attest: Gary D. Plotz, City Clerk rgm \3188 \01- doc.05 - 4 - Mayor Paul Acklund 1989. • J RESOLUTION NO. 9062 • RESOLUTION FOR RELEASE AND SUBSTITUTION OF PLEDGED SECURITIES FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION HUTCHINSON, MINNESOTA WHEREAS, First State Federal Savings & Loan Association, a duly designated depository of the City, has requested the release of the following securities: NUMBER DESCRIPTION DUE AMOUNT 881223027 U.S. Treasury CATS 5 -15 -2014 $3,000,000.00 881223033 U.S. Treasury CATS 5 -15 -2014 5,000,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository are hereby substituted for: NUMBER DESCRIPTION DUE AMOUNT 890705002 FHLMC 11285976 1 -01 -2017 $1,672,279.00 • 890705006 FHLMC 11303968 5 -01 -2018 768,965.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested and accept said pledged security being held at Federal Home Loan Bank of Des Moines, Iowa. Adopted by the City Council this 22nd day of August, 1989. Paul L. Ackland Mayor ATTEST: Gary D. Plotz • City Administrator RESOLUTION ESTABLISHING INTENT TO PARTICIPATE IN MULTI - JURISDICTIONAL DRUG TASK FORCE Resolution No. 9063 WHEREAS, the Counties of McLeod, Meeker, Sibley, and Renville have previously participated in a Multi- Jurisdictional Drug Task Force; AND WHEREAS, the City of Hutchinson being a municipality located within McLeod County has previously participated in said Multi- Jurisdictional Drug Task Force; AND WHEREAS, the law enforcement executives of the Counties of McLeod, Meeker, Sibley, and Renville are attempting to obtain funding through the Drug Control and System Improvement Grant Program established by the Anti -Drug Abuse Act of 1988 for the purpose of utilizing said funding for a Multi- Jurisdictional Drug Task Force for fiscal year 1990; AND WHEREAS, the law enforcement executives of McLeod, Meeker, Sibley, and Renville have agreed that the Hutchinson Police Department shall be the coordinating agency for said grant; AND WHEREAS, the City of Hutchinson is interested in • perpetuating a drug task force for the purpose of identifying and apprehending drug offenders; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby desires to participate in a Multi - Jurisdictional Drug Task Force. 2. That the Hutchinson City Council hereby authorizes the Chief of Police to be the Multi - Jurisdictional Drug Task Force coordinator. 3. That the Hutchinson City Council hereby authorizes $3,376.00 as it share of cash match for the Multi Jurisdictional Drug Task Force Grant Program. Adopted by the City Council this 22nd day of August, 1989. Mayor City Administrator 40 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO AUGUST 21, 1989 TO: MAYOR & CITY COUNCIL --------------------------------------------------------- -- - - - - -- FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------- ---------------------- - - - - -- SUBJECT: REQUEST FOR ACTION ON RESOLUTIONS ----------------------------------------------------------- - - - - -- Two resolutions which should be acted on at this city council meeting are presented for your consideration. The first resolution sets the interest rate for the 1989 assessment rolls. This needs to be adopted for the final notices to be mailed, which should be by the end of this month. A second resolution is a request for purchase resolution. The items had been presented but due to my being on vacation did not make the city council packet. CITY OF HUTCHINSON RESOLUTION NO. 9067 RESOLUTION SETTING INTEREST RATE FOR 1989 ADOPTED ASSESSMENT ROLLS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT all assessment rolls which have been adopted are hereby changed to read an interest rate of 6.31 %. This rate is the net interest rate of the 1989 Improvement bonds. Adopted by the City Council this 22nd day of August 1989 ATTEST: Gary D. Plotz City Administrator r1r Paul L. Ackland Mayor • RESOLUTION NO. U()fig CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Football Jerseys Rockwell Meters 1,506.0 1,942.20 Football Rec. Program Resale Rec. Water Yes Yes Kokesh Athletic Water Products Co. • The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: Aueust 22. 1989 •Motion made by: Seconded by: Resolution submitted for Council action by: Finance Director 7-E. (612) 587 -5151 HUNCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST -qw--- HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 22, 1989 TO: Mayor & City Council FROM: _ _ Water Billing Department SUBJECT: _ _ Delinquent water and sewer accounts for August Attached is a listing of the delinquent water and sewer accounts for the month of August. Recommend water service be discontinued on Monday, August 28th, 1989 at Noon. • William Mattsfield Dan Brewster 463 James St 472 Kouwe St Hutchinson MN 55350 Hutchinson MN 55350 463 James St S 472 Kouwe St 3- 560 - 0463 -061 3- 600 - 0472 -072 86.46 135.91 Promises 8/25 Promises $40.00 8/23 James Deragon Rodney Markgraf 540 Monroe St S 575 Peterson Circle Hutchinson MN 55350 Hutchinson M,4 55350 540 Monroe St S 575 Peterson Circle 3- 735 - 0540 -031 3- 800- 0575 -012 172.77 190.51 Promises 9 /01 {� a s« 8/)3 Terry Hawes Jon Cordes 626 Hassan St S McDonald Trl Ct Hutchinson MN 55350 Hutchinson MN 55350 626 Hassan St S 405 Adams St S •1 -480 -0626 -012 3- 210- 0405 -016 69.31 103.78 cc: Larry Wendorff Route 3 Hutchinson MN 55350 & Bal 9/01 Jan Schmidt 823 Lindy Ln Hutchinson MN 55350 823 Lindy Ln 3- 655 -0823 -071 105.88 Galen Gruis 125 Water St Hutchinson MN 55350 125 Water St 3- 970 - 0125 -002 177.70 Michael Stew Brett Nelson Pamela Schultz 0 Conne cut St 525 Erie St S 536 Erie St S Hut in n MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 400 fdhrecticut St 525 Erie St 536 Erie St S 3-,340-040 1 3-380- 0525 -002 3- 380 - 0536 -072 48.72 100.00 101.37 cc: Randy Heuer Promises 9/01 Lot 99 Country Club Terr Hutchinson MN 55350 Papa Verns Vince Jahner Mark Scharpe 1150 Hwy 7 W 712 Hilltop Or 116 Huron St Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 1150 Hwy 7 W 712 Hilltop Or 116 Huron St -Up 3- 505- 1150 -184 3- 530 - 0712 -021 3- 535 - 0116 -177 • 563.60 656.99 65.26 cc: Tom Dolder cc: James Schlagel cc: Richard Carlson 470 Campbell Ln 656 Juul Rd 8350 140th Av Hutchinson MN 55350 Hutchinson MN 55350 Forest Lake MN 55025 Promises 112 8/25 & 1/2 9/01 Debbie Schmidt Todd Anderson Keith Woodford 646 Second Av SE 197 Third Av NW 605 Third Av SE Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 646 Second Av SE 197 Third Av NW 605 Third Av SW 3- 030 - 0646 -089 3- 040 -0197 -099 3- 045 - 0605 -009 42.97 60.94 107.35 cc: Vicky Klabunde cc: Dean Dietel cc: Stan Koci Rt 1 Box 218 845 Second Av SE 525 Fourth Av SW Brownton MN 55312 Hutchinson MN 55350 Hutchinson MN 55350 Promises 8/23/89 Bruce Summar Dennis McCutchen Stella Kuester Box 322 183 Fourth Av NW 141 Fifth Av NE Gilbert Mn 55741 Hutchinson MN 55350 Hutchinson MN 55350 607 Third Av SE 183 Fourth Av NW 141 Fifth Av NE 3- 045 - 0607 -083 3- 060 - 0183 -003 3- 075 - 0141 -041 75.81 102.52 66.14 cc: Stan Koci 525 Fourth Av SW Hutchinson MN 55350 Promises $25 8/25 -$25 9/08 -Bal 9/22 Miles Willhite Hutch Inc James Reilein 136 11th Av NE 369 E Kellogg Blvd 481 Clark St Hutchinson MN 55350 St Paul MN 55101 Hutchinson 11N 55350 • 136 11th Av NE 460 California St 481 Clark St 3 -130- 0136 -041 3- 275 - 0460 -132 3- 320 - 0481 -052 142.71 490.70 189.77 Promises $25 Weekly Bal 10/06 Michael Stew Brett Nelson Pamela Schultz 0 Conne cut St 525 Erie St S 536 Erie St S Hut in n MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 400 fdhrecticut St 525 Erie St 536 Erie St S 3-,340-040 1 3-380- 0525 -002 3- 380 - 0536 -072 48.72 100.00 101.37 cc: Randy Heuer Promises 9/01 Lot 99 Country Club Terr Hutchinson MN 55350 Papa Verns Vince Jahner Mark Scharpe 1150 Hwy 7 W 712 Hilltop Or 116 Huron St Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 1150 Hwy 7 W 712 Hilltop Or 116 Huron St -Up 3- 505- 1150 -184 3- 530 - 0712 -021 3- 535 - 0116 -177 • 563.60 656.99 65.26 cc: Tom Dolder cc: James Schlagel cc: Richard Carlson 470 Campbell Ln 656 Juul Rd 8350 140th Av Hutchinson MN 55350 Hutchinson MN 55350 Forest Lake MN 55025 Promises 112 8/25 & 1/2 9/01 • �J • APPLICATION FOR DEFERRED SPECIAL ASSESSMENT BY PERSONS 65 YEARS OF AGE OR OLDER FOR WHOM IT WOULD BE A HARDSHIP TO MAKE PAYMENTS To the Mayor and Council, City of Hutchinson, State of Minnesota. I. �� e �� A-1 , as owner- occupant of the following described real estate situated in the City of Hutchinson. LEGAL OR TAXABLE DESCRIPTIONS �� . �� C: �%� C I am 65 years or older and do own and occupy above described real estate as my homestead. A special assessment in the amount of D has been made commencing in the year lg � `I with interest at the. rate of % % for a (Kind of Special Assessment Such special assessment amount causes a hardship for me to make payment thereof. The following information will help substantiate my claim for deferral of special asaessmentas CC � Annual income from all sources Cash assets Other assets Estimate Value of Residence $ f 4 C o o Other Real or Personal Property 0 I hereby request that above assessment of $ /, Q S be deferred as provided in Chapter 206, Laws 19749 68th Legislature, Second Regular Session, M.S. 444.22 Through 444.24. I hereby declare that the foregoing statements are true and I /we make app- lication for deferral of Special assessments as outlined herein. �C-Z� C4 w Applicant PARKS • RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587 -2975 SENIOR CENTER CIVIC ARENA 587 -6564 587 -4279 TO: Mayor and Council FROM: Mary Haugen, Civic Arena /Pool Manager DATE: August 15, 1989 SUBJECT: Civic Arena Retro -fit The following 5 -year plan reflects the priorities for Civic Arena improvements as presented to and discussed by the Parks and Recreation Board and the Facility Improvement Board. These decisions are based on the assumption of $150,000 being available over five years. Some very basic items need to be addressed immediately. These items are listed under year #1 and year #2. Years *3 and i4 are grouped together as one of these projects will cost nearly $50,000. Many of the dollar amounts shown are different than these listed in the engineer's report. This is based on the assumption that city labor would be utilized in some instances. Year *5 and beyond shows the big ticket items of the new refrigeration system and the enclosed upper deck /heated lobby. The largest single item, the new refrigeration system, is listed at $588,000. Another less expensive approach is as follows: - Rebuild existing compressors (as shown in year g1.) - Replace concrete floor with new "brine" floor with city to do removal of old floor. This would result in a savings of approximately 50 %. We would then be able to utilize our existing refrigeration equipment, rebuilt and resized to fit the new in- floor piping system. The enclosed upper deck has been a request from arena user groups for a number of years. A primary function of the Facility Improvement Board was to help in the planning and design of such a project. Now they are in the process of generating funds to help construct such an addition. Based on the uncertainty of funding for both of these large projects, they are shown as happening in year i5 and beyond. The replacement of the refrigeration system should be considered within five years as the existing equipment, mainly the plastic matting, simply wasn't designed to last longer than fifteen years. Enclosing the lobby and building an enclosed upper deck would be an outstanding addition to the arena, but basic needs such as replacement of the refrigeration system must first be addressed. • • The majority of the less expensive improvements could be paid for with the $150,000, leaving the new floor and the upper deck /heated lobby projects to seek funding from other sources. This plan is to be used as a guideline, subject to change depending upon availabil?ty of funds. At this point, we need to address immediate concerns. Your approval is requested for the items listed under year #1. We would like to begin work on those items and to receive bids on such items as the resurfacer replacement, compressor rebuild, anemat repair. Year #1 -1989 Note: The present resurfacer needs approximately $3000 in updates to make it comply to present standards of air - quality and and other general updates. Year #2 -1990 Year #3 and #4 -1991 & 1992 1) Resurfacer replacement List price $ 41,500 Trade in allowance _131000 28,500 Citizen's Bank advertising payment - 14.250 Balance $ 14,250 2) Mat repair 2,000 3) Rebuild compressors 6 -8,000 4) Site drainage (prtl.) 1,000 5) Building shell repairs 500 Replace front entrance 1) Replace hockey boards $ 50,000 2) Remodel bathrooms 19,700 Year #5 -1993 1) Install arena ventilation system 2) Replace light fixtures 3) Build new heated lobby /team rooms and enclosed upper deck 4) Locker rooms remodeled and ventilation 5) Replace arena floor and refrigeration system $ 57,000 26,800 128,900 39,100 588.000 $ 25,750 $ 36,500 $ 69,700 $816,800 N . MEMORANDUM TO: Mayor and Council FROM: Steve Madson, Chief of Poll efn DATE: August 16, 1989 RE: Automobile Rental This memorandum will serve as a request for the approval of extending an automobile rental agreement with Plowman's for a period of five additional months. The reason for this request is that currently the Police Department has rented a vehicle from Plowman's for a period of 30 days. The purpose of the rental is to provide an automobile for the Chief of Police to use in the performance of his duties. So as to provide a brief history as to why this request is being made let me review with the Council the vehicles that are available to the Police Department and their current utilization. • There are currently six vehicles in the Police Department that are owned by the City. Four of the vehicles are marked squad cars and are being utilized for the purpose of patrolling the community. Up until recently there were three marked squad cars however, a fourth was put onto the streets for the purpose of providing an additional vehicle which would serve as a backup vehicle if one of the other three marked squad cars sustained mechanical problems and also to provide an additional vehicle for periods when our staffing allows for additional squads to be on the street. This then allows the utilization* of three one man cars and a sergeant in lieu of two two man cars and a sergeant. The fourth marked squad car, which was recently marked for patrol purposes, was initially assigned to the Chief of Police for use during the day for official purposes. However, due to the shortage of vehicles, the increased number of trips needed to be taken for court purposes in Glencoe, and the addition of a part —time canine unit the need developed to rotate this vehicle from an administrative car to a patrol vehicle. In effect, I have never had the opportunity of utilizing this vehicle to any great extent as others have been forced to utilize it for the aforementioned reasons. Due to vehicle unavailability I have been forced to drive my personal vehicle to many different meetings for which I have charged little to the City for mileage reimbursement. However, at this point in time it is becoming more and more prevalent that • meetings are taking place not only locally but in other communities, especially as they relate to the four county Multi — Jurisdictional Drug Task Force. I would like to point out that if y--D Mayor and Council August 16, 1989 Page 2 the next Multi— Jurisdictional Drug Task Force grant is approved this department will be the coordinating agency and will thereby place greater demand upon this department for vehicle utilization. As a result of the aforementioned reasons, I requests# that a vehicle be rented for my use for a period of 30 days at a cost of $225 for that period. Additionally, I have requested that one additional vehicle be purchased for the Police Department in the 1990 budget. Inasmuch as the budgetary process will not be complete until possibly October I am requesting that the Council give favorable approval to the extended rental of this vehicle up to a period of six months so as to allow the council time to consider, my request and to provide me with adequate transportation to carry out the duties assigned to and expected of me. If you have any questions or concerns regarding this request, please do not hesitate to contact me at your earliest convenience. • (612) 587.5151 j kgll' CITY OF HUTCHINSON • ` „' 37 WASHINGTONA VENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M Date: August 16, 1989 TO: Hutchinson City Council FROM: Hutchinson Plannina Commission SUBJECT: CONSIDERATION OF REZONING FROM C -2 TO R -2 BURGER KING PROPERTY Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Plan- ning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY In June City Staff requested to rezone property located at 402 Main N., 35 -4th Ave. N.W. and 29 -4th Ave. N.W. from C -2 (Commercial District) back to R -2 (Multiple family residence). A public hearing was held at the regular meeting • of the Planning Commission on Tuesday, June 20, 1989 and continued to the regular meeting Tuesday, August 15, 1989. Mr. Robert Hornick was present at both meetings to present his plan for the property. FINDINGS OF FACT • 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 8, 1989. 2. It was the consensus of the of the Planning Commission that the request was not appropriate for the area at this time due to the plans brought forth by the owner. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be denied based on the findings set forth above. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commission 66 <o P >3 4 1 7 c B X58 ! S5. 7S Iq6 75 di �0R T y U ✓% a 72,87 / 72,87 a� 72 � 0 132 4 9 �j `° y /r (D 1 h 6P z (ti / 6 .3 1366, Re one Prop, ed . R- n, h Q) h Existin ° (%� 'l c Zone c C -2 proposed 6,371 ? Rezone to R_2 \ 8 \ 7 Q 63 7/ o ry 66 m a 5 4 N 3 2 '2e s °I � cr, m _ ro �� t47 c97 I 65' E9.' 557 ��_ �T� ML .V JC i (6 T2) 58 7-5151 �f1UTCH CITY OF HUTCHINSON ' 37 WASHINGTON AVENUE WEST NUTCH/NSON, M NN. 55350 M E M O R A N D U M Date: August 16, 1939 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REZONING PROPERTY AT 434 MAIN ST N FROM R -2 TO C -2 REQUESTED BY ROBERT HORNICK Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Plan- ning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On July 28, 1989, Mr. Robert Hornick, made application to rezone property at 434 Mian St N. from R -2 (Multiple family residence) to C -2 (Commercial District). • A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 15, 1989. At that there was no one present objecting to the request. FINDINGS OF FACT 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 3, 1989. 2. It was the consensus of the of the Planning Commission that the request was appropriate for the area. RECOM14ENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be granted based on the findings set forth above contingent on providing a verification of closing by Sept. 1, 1939, and a complete site plan and survey to the satisfaction of city staff by the second reading of the ordinance at the City Council meeting in September. Respectfully submitted, • William Craig, Chairman Hutchinson Planning Commission 9 -F • 11 1 11 I °° MI• • ,! � AVENUE - i1n ,! ! ! �� ,CAT OF ' 7 °° `�i/ y 3 v CO) z t: tl1 N; ^ ;� h 7 S 4 4 6 62 u 2 B S 16 o Aped t W 2 4 I t0 C2 Re2pne 6 // �t ''•, ° f 7 3 ar �z ? N N j 1 ,a A 2 I 12 41 J •y /O AVENUE ' V N.W. ,� ,1, o 9 CO) 7 i i : •.,O Q TH. T o a : •,• •Q a 22 a =, "• o .. B� 3 4 3 2 1 1 100 > , _ 10 10 y 6 6. 3 4 0 3 2 I x•, II 6 7 8 9 t0 69! 691 691 )^ !'1 -'-697 691 69! = 12 Oij NORTHWEST —�— - PARKI 2 N L- I I PARtK — S 00 O • • (612) 587.5151 HUTCH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MlNN. 55350 M E M O R A N D U M DATE: August 16, 1989 TO: Hutchinson City Council FROM: Hutchinson Planning Commissi SUBJECT: Preliminary Plat of HELLAND'S 9TH ADDITION submitted by Tyrone Helland, Triple H & 0 Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a preliminary plat. HISTORY On July 31, 1989, Tyrone Hel land, Triple H & 0, submitted a preliminary plat to be known as HELLAND'S 9TH ADDITION located in Tract C of Registered Land Survey No. 22 and Lot 1, Block 2, Helland's Sixth Addition. FINDINGS OF FACT I. The required application and plat maps were submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 3, 1989. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary plat be approved. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commisson 9- (;- 0 25 so 100 Scale m reel 1.. 6.51 PRELIMINARY PLAT .. HELLAND'S 9TH.AMITION ocr rd' Oo 0 .0 6,0 3 10 '00 41 All NA 0 N N89.40' 10'E 0 O sa. M. 1.. 6.51 PRELIMINARY PLAT .. HELLAND'S 9TH.AMITION ocr rd' Oo 0 .0 6,0 3 10 '00 41 All . I.. ru 0 NOTE ...,i2000 N89.40' 10'E �j O T -v m.1 1 0, . I.. ru 0 NOTE ...,i2000 N89.40' 10'E O ...,i2000 N89.40' 10'E • RESOLUTION NO. 9064 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT OF HELLAND'S 9TH ADDITION WHEREAS, Tyrone He] land, Triple H & 0, subdivider of the property proposed to be platted as HELLAND'S 9TH ADDITION has requested approval of the preliminary plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, to -wit; Legal Description: Tract C of Registered Land Survey No. 22 and Lot 1, Block 2, Helland's Sixth Addition. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • 1. That said preliminary plat of HELLAND'S 9TH ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Clerk, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 22nd day of August, 1989 ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor 9- (612) 587.5151 ;vUrCH' CITY CF;-;UrC." Il',/aOil/ 37 WASHING ON AVENUE WEST HUTCHINSON. A41NN. 55350 M E M O R A N D U M DATE: August 16, 1989 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VACATING A PORTION OF CAROLINA AVE. IN HELLAND'S ADDITION REQUESTED BY CITY STAFF Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submittting its findings of fact and recommendation with respect to the aforementioned request for vacation of a portion of Carolina Ave. in Helland's 6th Addition. HISTORY . In July, City Staff requested a vacation of a portion of Carolina Ave. abutting the following: East line of Lot 2, Block 3, to West line of Lot 1, Block 2 from the West line of Lot 6 to the East line of Lot 14, Block 7 - Helland's 6th Addition. The public hearing was held at the regular meeting of the Planning Commission of August 15, 1989, at which time there was no one present who objected to the request. FINDINGS OF FACT • 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 3, 1989 and Tuesday, August 8, 1989. 2. The vacation is necessary to continue the city parkland in that area. RECO11MENDATION It is the recommendation of the Planning Commission that the vacation of the aforemetioned street be granted subject to a 20' utility easement being provided to the satisfaction of the Utilities Commission. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commission y( r ( . 1 i \{. SN•D. �. I �.n i I, COLO. fIF. 7 2 IJ 1 w • t [ I l ! '+[ fIGNTH •vf NU[ N1( \fir -A•Dy , 2 " III• RO 1 I N•,ix j ' _. i � u W . ...I .. " NEL Zwp's � I NGi Ii � T • t ( O• 1 e i— plilll I ( w r1 0. ( SL Vf MTM •v[MYI Nw � S �� ( UR(MI ,1•••n ••w:�� yI .D � w `Z, 11111-1011 ' i s / / • p I i • , I E __ Ux( i • - 0 � 1 a •N •t i ( s, • i ' •001 \�Ox ° .In. • ° Street to be ' vacated 1, INA .Vf N11F 0 7 s • S . • . . 0 1,, 11 1[ . IS M ., _ _ !O [ se , O �( I • ` Ye fa am •� W[ f • S ( � e0 a i i •><j f. \J >� I s, .` LLOTKE LANE f w ..• 1 Z -. I ! �. •R•n,G. 1, _.d �� , I I I I. � • ". ( ups P I ..,•, " i _I 1i 1 I I ._ L i \ 11 • [.. �• "O•IF, R•NR I. •I' J ' 1 I 1"' I . � Ni� 111 , II IL �el• Ir,i' ` I I Lt ( C 1 i � d I` � v �• ( r I i 1 I al I % 1° • s y. I II si' •1,•t I .LtM. T 14 j1iE e Q 'T •• • ,I • n[ FOR YOUR INFORMATION fo��osc= �ct�klartci SURVEY FOR -THE tfYY OF HUTCH I NSC DESCRIPTION: Tracts D, E, and F of Registered Land Survey No. 22 of Section Thirty -Six (36) Township One Seventeen North (117N) Range Thirty West (30W). ��° Lot 2 Block 2, Lot 1 Block 3, and Lots 6, 7, 8, 9, 10, 11, 12, 13 and 14 of lee, Block 7, Helland's Sixth Addition. • w w cr H co Q Z O tV Q N 2 u a pN 2 0 a ioPp 0 1 I I 1 1 I N I N I � I I � I I I I W I I u I I � I I I N 2 LL a CAROLINA I 84OCK 7 I I I I 6 7 1 8 1 9 1 10 1 1 I I 1 1 1 HELLAND'S 6TH I I I I I x pN Z a AVENUE I 1 I 1 I I a II 12 1 13 1 14 ADDITION I LOT 2. BLK. 2 I' 8LK 3 HELLAND'S J�!' LAND'S 6TH ADD. ADO! e!• !a i°• w s• �° io• w im°o' iz°.o°• CAROLINA I 84OCK 7 I I I I 6 7 1 8 1 9 1 10 1 1 I I 1 1 1 HELLAND'S 6TH I I I I I x pN Z a AVENUE I 1 I 1 I I a II 12 1 13 1 14 ADDITION I (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 16, 1989 T0: Hutchinson City Council ------------------------------ FROM: Hutchinson Planning Commission -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Consideration of Comprehensive Transportation Map ------------------------ - - - - -- • The Planning Commission favorably recommended to direct the City Engineer and Staff to provide the information necessary for County Staff to complete their report concerning state -aid funding regarding route #1 on the Comprehensive Transportation Map. • 9 -z- existing r--� single ramiy a trro family up to 7 d.lK multiple family 8 to 20 duhK multiple fsMi% over 20 duK s►m� mobile home Park commercial i related uses Industrial =public 6 quasi - public land use 1982 Q agricultural land* =vacant land* P park E elementary school 5 secondary school En Quasi • public institutions R refuge w Sanctuary * wlNin corporate limits u1CNmon mnnewrs J 9 op Y E u L.J 9-T- r 0 E • MINUTES HUTCHINSON PLANNING COMMISSION FOR Y Tuesday, August 15, 1989 �!//Q 11,01 1. CALL TO ORDER 'f MAT /flN The meeting was called to order by Chairman Bill Craig at 7:30 p.m. with the following members present: Roland Ebent, Clint Gruett, E1Roy Dobratz, Marlin Torgerson, Larry Romo, Tom Lyke and Chairman Craig. Members absent: None Also present: Building Official Jim Marka and Consulting Engineer Marlow Priebe. 2. MINUTES Mr. Ebent made a motion to approve the minutes of the regular meeting dated Tuesday, July 18, 1!989. Seconded by Mr. Romo the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONTINUATION OF REZONING BURBER KING PROPERTY FROM C -2 TO R -2 Chairman Craig reopened the hearing at 7:31 p.m. Mr. Torgerson commented on the time schedule of the building site before September 1st. Mr. Torgerson moved to close the hearing, seconded by Mr. Romo the hearing closed at 7:33 p.m. Mr. Torgerson made a motion to reject the rezoning. Seconded by Mr. Romo the motion carried unanimously. (b) CONTINUATION OF CONDITIONAL USE PERMIT REQUESTED BY LANCE HEATON FOR A BED AND BREAKFAST INN AT 231 ADAMS It was the consensus of the Planning Commission to continue the hearing until the September meeting since the Heatons were not present to comment on the project. (c) CONSIDERATION OF REZONING PROPERTY AT 434 MAIN ST N. FROM R -2 TO C -2 REQUESTED BY ROBERT HORNICK l Chairman Craig opened the hearing at 7:35 p.m. with the reading of publication 54021 as published in the Hutchinson Leader on Thursday, August 3, 1989. The request is for the purpose of considering a request by the owner to rezone property located at 434 Main St. N. from R -2 (Residential District) to C -2 (Commercial District). Building Official Marka commented on Mr. Hornick's intent to close on the property September 1, 1989. He also commented on the use of the house as office space. Mr. Hornick stated he is considering turning the house into a real estate office. Mr. Torgerson voiced his concern with the possibility of moving the house off the property in the event of a new owner in the future. Discussion followed of the necessity of a site plan if the use is to be office space. HUTCHINSON PLANNING COM14ISSION MINUTES 8/15/89 Discussion followed on the new Comprehensive Plan and the possibility of moving the house. There was some discussion on the buffer between C -2 and R -2 districts. Mr. Hornick stated he plans on leaving the house as is. Consulting Engineer Priebe commented on having an over -all site plan to show parking space and how all the property would be developed. Mr. Hornick commented on the survey and his suggestion to donate to the city the northerly 20' as alley -way to act as a buffer. Consulting Engineer Priebe commented on the city's unfavorable Position on the alley -way. Discussion followed on the entrance to the two businesses. Mr. Ebent moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 7:53 p.m. Mr. Torgerson made a motion to recommend approval of the rezoning subject to providing verification of closing by Sept. 1, 1989, and a complete site plan and survey to the satisfaction of city staff by the second reading of the ordinance by City Council. Seconded by Mr. Ebent the motion carried with Mr. Romo voting no. (d) CONSIDERATION OF PRELIMINARY PLAT OF HELLAND'S 9TH ADDITION Chairman Craig opened the hearing at 7:53 p.m. with the reading of publication #4022 as published in the Hutchinson Leader on Thursday, August 3, 1989. The request is for the purpose of considering the platting of a parcel of property to be known as Helland's 9th Addition. • Building Official Marka commented on the lot sizes. Mr. Torgerson moved to close the hearing, seconded by Mr. Romo the hearing closed at 7:55 p.m. Mr. Torgerson made a motion to recommend approval of the preliminary plat to City Council. Seconded by Mr. Romo the motion carried unanimously. (e) CONSIDERATION OF REZONING FROM R -2 TO C -3 PROPERTY ON ADAMS ST. REQUESTED BY CITY STAFF Chairman Craig opened the hearing at 7:55 p.m. with the reading of Publication #4023 as published in the Hutchinson Leader on Thursday August 3, 1989. The request is for the purpose oTcosidering a request by City Staff to rezone property located on Adams St. from R -2 (Residential District) to C -3 (Central Commercial). Mr. Everett Reisberg, 136 Monroe, voiced opposition to the rezoning of so many lots and asked why the city couldn't rezoning only Lot 8 in Block 24. Chairman Craig explained a restaurant has to conform to zoning and that 1 lot would be spot zoning. Mr. Reisberg commented on restrictions placed in C -3 zones as to rebuilding residential homes in the district. Building Official Marka stated through Conditional Use Permit application residential could be built. He also commented that • HUTCHINSON PLANNING COMMISSION MINUTES 8/15/89 staff feels the area is not conducive to a C -3 district. Leslie Smith, 346 Monroe, voiced concern of how far the rezoning will go in the future and asked to define C -1, C -2 as opposed to C -3 district. Building Official Marka explained the differences in the zoning districts. Consulting Engineer Priebe commented on IC -1 as a more controled zone. Chairman Craig read the definitions from the zoning ordinance book and stated Block 36 is not intented to be rezoned. Discussion followed on the possibility of R -3 zoning being more conducive to the area. Mr. Romo made a motion to continue agenda items 3(b) and 3(e) to the September 19 meeting. Seconded by Chairman Craig the hearing will be continued. (f) CONSIDERATION OF VACATING A PORTION OF CAROLINA AVE. REQUESTED BY CITY STAFF IN HELLAND'S 6TH ADDITION Chairman Craig opened the hearing at 8:05 p.m. with the reading of publication #4024 as published in the Hutchinson Leader on Thursday, August 3, 1989, and Tuesday, August 8, 198.—TFie request is for the purpose of considering a petition by city staff to vacate a part of Carolina Ave. located in Helland's 6th Addition. Building Official Marka explained the vacation request and the • proposed parkland in Helland's 6th Addition. Mr. Lyke commented on utility services to that area. • Consulting Engineer Priebe stated there should be a 20' utility easement centered from street right -of -way of westerly 120' of vacation. Mr. Ebent moved to close the hearing, seconded by Mr. Torgerson the hearing closed at 8:15 p.m. Mr. Torgerson made a motion to recommend approval subject to a 20' utility easement to the satisfaction of the Utilities Commission. Seconded by Mr. Ebent the motion carried unanimously. 4. NEW BUSINESS (a) PRESENTATION AND ADOPTION OF COMPREHENSIVE TRANSPORTATION MAP County Engineer Rick Kjonaas, explained the county's position on replacing a bridge south of County Rd #89 possibly to upgrade County Rd #67. He commented on correspondence with the City Council and would report requests to the State for funding. He then explained the State recommendation to deny the request for state -aid and read the reasons for denial. 3 HUTCHINSON PLANNING COMMISSION MINUTES 8/15/89 Mr. Torgerson explained the City Council's position of County #89 use and asked as to what county expense has been in city limits. Discussion followed on funding between city state -aid and county state -aid. Consulting Engineer Priebe explained the transportation map itself, commenting route #2 is the most likely route to follow with a possibility of combining #1 and #2. County Atty. Junge commented on the practicality of the use of #89. County Commissioner Grant Knutson questioned the feasibility of upgrading #89. County Engineer Kjonaas commented on the right -of -way of #89. Discussion followed on traffic conjestion on Oakland Ave. and Jefferson St. Mr. Torgerson commented on access roads to Hwy 15 and Hwy 22 for local traffic not tourist traffic. It is meant to accomodate area people. County Zoning Administrator Ed Homan commented on the concept of preserving the corridor for the future access road. County Engineer Kjonaas asked the city for a reference in the Comprehensive Plan Transportation Map to address the corridor for an access road. He stated that the map with a written paragraph explaining the need would be helpful for the report to the State. Mr. Torgerson made a motion to direct the City Engineer and staff to provide the information necessary for County staff to complete their • report concerning state -aid funding regarding route #1 on the Comprehensive Transportation Map. Seconded by Mr. Romo the motion carried unanimously. (b) CONSIDERATION OF 1990 PLANNING BUDGET Building Official Marka explained the budget and the fact that the $5500.00 for professional services in 1989 would be carried to 1990. Discussion followed on what is to be transfered into the professional services budget in 1990 and not spent to date. The consensus of the Planning Commission would be to retain ongoing consultation with Mr. Weber. Mr. Lyke moved to approve the budget as presented, seconded by Mr. Romo the motion carried unanimously. 5. OTHER BUSINESS Mr. Dennis Schaefer, 724 Southview Court, commented on the confusion of the house numbering on Southview Court and Southview Drive. Mr. Torgerson made a motion to direct staff to review the problem and bring the solution to Planning Commission in September. Seconded by Mr. Romo the motion carried unanimously. 6. ADJOURNMENT • There being no further business the meeting was adjourned at 9:30 p.m. 4 RESOLUTION ACTIVATING DEFERRED ASSESSMENTS • RESOLUTION NO. 9065 ASSESSMENT ROLL NO. 230A WHEREAS, the City and Developer have agreed, in the Subdivision Agreement for Wagner's Development Corporation Plat, to activating the deferred assessment for the improvement of the Eighth Avenue Southwest on Roll No. 230 by the construction of Sanitary Sewer and Appurtenances. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MN: 1. Activating such deferred assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named herein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1990, and shall bear interest at the rate of 6.63 percent per annum from October 1st, 1989. To the first installment shall be added interest on the entire assessment from October 1st, 1989 until December 31st, 1989. To each subsequent installment • whendue shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1st, 1989, and he may at any time thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th, or interest will be charged through December 31st of the next succeeding year. 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 22nd day of August, 1989. Mayor • City Administrator 9 -.T RESOLUTION ACTIVATING DEFERRED ASSESSMENTS RESOLUTION NO. 9066 • ASSESSMENT ROLL NO. 35A WHEREAS, the City and Developer have agreed, in the Subdivision Agreement for Wagner's Development Corporation Plat, to activating the deferred assessment for the improvement of the 1969 Southwest Storm Sewer District by the construction of Trunk Storm Sewer and Appurtenances. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MN: 1. Activating such deferred assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named herein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 19900 and shall bear interest at the rate of 5.0 percent per annum from October 1st, 1989. To the first installment shall be added interest on the entire assessment from October 1st, 1989 until December 31st, 1989. To each subsequent installment whendue shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to • certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by October 1st, 1989, and he may at any time thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th, or interest will be charged through December 31st of the next succeeding year. 4. The City Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 22nd day of August, 1989. 4 Mayor City Administrator • 9T (612) 587 -5151 ff ITY OF HUTCHINSON WASHINGTON AVENUE WEST CHINSON, MINN. 55350 M E M O R A N D U M DATE: August 17, 1989 T0: Ma or & Council FROM: —Gary D.— Plotz, City—Administrator — — — — — — — — — — — — — SUBJECT: Consideration of Joint City /County Emergency Services Director — ------------------ — — — — — — — — — — — 1: &[M Ill "Tell] I If, At one time we hoped to combine the city's responsibilities of the S.A.R.A. • program and other related programs with the Council approved position of School Liaison. However, applicant(s) did not have a background /experience that could achieve both the school liaison and S.A.R.A. objectives. The county has experienced a vacancy of the half -time responsibilities in the Emergency Services Director, who was Mike Monge. Mike, as you may know, is now working in Faribault. An exploratory meeting was held to see if the joint needs of the county and the city could be met with one full -time position. Mayor Ackland, Steve Mad - son, Duane Kopesky, Bev Wangerin, Grant Knutson, and myself were in attendance. After discussion, it was determined that federal funding was available for 50% of the total payroll cost of the position. The county volunteered space in the county Sheriff's office. The ad hoc committee requested the County Coordinator, City Administrator, and City Personnel Coordinator to draw up a job description and establish the appropriate pay range. FOR The County Coordinator, Hazel Sitz and I met and have attached the job descrip- tion. The county requests the position to be filled by October 1. The city responsibility would be 25% of the payroll cost and 50% of the cost of any mis- cellaneous costs (ie., seminars). No secretarial costs are envisioned, as Mike Monge had none. City funding would need to come from dollars not utilized to date on the school liaison position and remaining dollars needed, if any, would come from the city contingency fund. I believe all those on the ad hoc committee feel this is the best concept to secure the most qualified and experienced candidate. Tapping federal grant dollars on an annual and renewable basis also seems to make sense. Our sheriff and police departments work very closely and will be providing joint guidance to this position. Our county commissioners and County Coordinator will be attending the Council meeting if additional comments are appropriate. I have advised our Fire Chief of the proposal, and if the position comes to fruition, the City Fire Chief would be on the interviewing committee. Attachment /ms cc: Beverly Wangerin, County Commissioner Grant Knutson, County Commissioner Butch Henke, Fire Chief Duane Kopesky, Sheriff Steve Madson, Police Chief Hazel Sitz, Personnel Coordinator 0 L • • Position: McLeod County /City of Hutchinson Employment Opportunity EMERGENCY SERVICES DIRECTOR General Description: Full -time, permanent position to be shared on an equal basis between the City of Hutchinson and McLeod Count }. The individual selected will serve as the Director of Emergency Services for the County, and is directly supervised by the County Coordinator. The individual will also provide support services to the City, and be responsible to the Police Chief. Examples of Duties and Responsibilities: I. Developing emergency plans as directed by SARA; 2. Coordinating the use of resources to cope with an emergency; 3. Site planning for industrial /manufacturing locations; 4. Preparing project applications to secure federal funds; 5. Maintaining an on -going public relations program and developing public service announcements to keep everyone informed on emergency planning programs; 6. Meetings with the Police Chief, City Council, County Board of Commissioners, County Sheriff, and the County Coordinator, to keep lines of communication open and keep all parties informed as to programs and progress; 7. Identify areas where potential for emergency situations may • develop; 8. Serve as hazardous materials coordinator; 9. Other tasks as assigned by the City or the County. Desirable Knowledge Skills and Abilities: 1. Working knowledge of SARA laws; 2. Experience with microcomputers and LOGIS system; 3. Knowledge of pre -fire, pre - emergency planning; 4. Previous work with civil defense emergency warning systems; 5. Working knowledge of Skywarn weather observation; 6. Any other directly related training courses. Minimum Requirements: High school graduate with four year post- secondary degree in communications, emergency medical training, or related field, or six years experience in closely related emergency coordination field. Starting Salary: Starting salary will be based on education, experience, and overall qualifications. Starting range will be $22,008 to • $24,756 annual salary for 1989. 9 -K. HOW to Apply: You must submit a County application along with a resume or other • documentation to the McLeod County Coordinator's office by . Application materials may be obtained by calling Betty Werth at (612) 864 -5551 ext. 326 or stopping in Room 107 at the McLeod County Courthouse. THE CITY OF HUTCHINSON AND MCLEOD COUNTY DO NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, CREED, RELIGION, NATIONAL ORIGIN, SEX, MARITAL STATUS, STATUS WITH REGARD TO PUBLIC ASSISTANCE, MEMBERSHIP OR ACTIVITY IN A LOCAL COMMISSION, DISABILITY OR AGE. • • SEN • ENGINEERS N ARCHITECTS ■PLANNERS August 15, 1989 222 EAST OrTLE CANADA ROAD, ST PAUL, MINNESOTA 55177 612 4840272 RE: HUTCHINSON, MINNESOTA CITY HALL REMODEL OR REPLACEMENT STUDY SEH FILE NO. 90014 Mr. Gary D. Plotz, City Administrator City of Hutchinson City Hall 37 Washington Ave. W. Hutchinson, MN 55350 This letter is an amendment to our agreement for engineering, architectural and planning services for the above referenced • project, dated July 12, 1989. SEH will contract with Pace Laboratories to conduct an asbestos inspection report of the Hutchinson City Hall. SEH will be reimbursed for these services under the provision outlined in Section V.C.2 of the agreement. The cost of the inspection and report is $975.00 as stated in Pace Laboratories proposal dated August 8, 1989. If you agree with this amendment of agreement letter, please sign both copies, and return one copy to us for our records. DML /cmb ACCEPTED THIS day of 1989 • Name of Officer SHORT EWOTT HENDRICKSON INC. ST PA;, MINNESOTA Respe%k ally submi a in M. Lind Architectural ept. Manager WISCONSIN LS, WISCONSISI FALLS, t ' (612) 587 -5151 CITY OF HUTCHINSON , 37 WASHINGTON AVENUE WEST • HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: August 17, 1989 T0: Moor— &_City Council — ---------- - - - - -- FROM: —Gary D.— Plotz, City Administrator — — — — — — — — — — — — — SUBJECT: — Asbestos Infection— — -- — — — — — — — — — — — — — — — — Darwin Lindahl, SEH, and their staff have been out evaluating the City Hall structure. The consensus and suggestion from SEH is to professionally evaluate the strucutre via an "asbestos inspection." • Two firms submitted a proposal to make such an inspection; one proposal cost $975 and another cost $1,530 - 1,975. After careful consideration of both proposals, both SEH and I feel that the $975 of Pace Laboratories is the best value. Basically they will spend about one -half day gathering various samples, testing the samples and pro- viding a written report. The feeling is that the $975 would be money well spent. /ms ,Z. • hutchinson - community hospital _ • • 1095 Highway 15 South, Hutchinson, Minnesota 55350 • Telephone 612/587 -2148 August 16, 1989 The Honorable Mayor Members of the City Hall 37 Washington Avenue Hutchinson, MN 55350 Paul Ackland and City Council West Dear Mayor Ackland and City Council Members: U. AUG1969 RECEIVED o BY During their regular meeting on August 15, 1989, the Hutchinson Community Hospital Board of Directors considered a capital expenditure request that requires your approval prior to purchase. The following reflects discussion and recommendation on those expenditures: "Radiology Bids. A capital expenditure requested was presented for the purchase of a new radiographic /fluoroscopic unit for the Radiology Department. The Hospital's present unit is 19 -years old and has far exceeded its expected life of 8 years. Replacement parts for the present unit are no longer available, and service people are often unable to work on the equipment because they were not trained to repair such an old unit. "Six bidders responded to provisions for a five -year to the Hospital's proposed completed. "Following discussion: the invitation for R&F Unit bids, which included extended warranty and relocation of the machine new diagnostic imaging center when it is Motion was made by Myers, seconded by Skeie, to request authority from the City Council to purchase a new Shimadzu radiographic /fluoroscopic unit from Delta Medical Systems, the lowest bidder, at a total cost of approximately $294,735. All were in favor. Motion carried." Thank you for your consideration of this requests. Sincerely, I CHINSON CO UN T HOSPITAL Philip . Graves Administ ator PGG:Ih / P1 • $10,879.61 CENTRAL GARAGE FUND *Withhold Tax Acct. Regular Council Meeting contribution August 22, 1989 Crow River Glass WATER $ SEWER FUND 10.00 MN Mutual Life life ins - August 5.04 Plaza OK *Withhold Tax Acct. employer contribution $633.07 P.E.R.A. *U.S. Postmaster water bills postage 163.29 MN Pollution Control Agency Ag Systems parts 1.25 medical Central Garage June repair jobs 855.66 DPC Ind. chlorine 427.70 Floor Care supplies 121.43 HAVTI class 190.00 Hutch Coop gasoline 607.23 Hutch Iron $ Metal pipe 24.20 Hutch Fire F, Safety extinguisher inspec 28.40 K -Mart film 5.97 League of MN Cities workers comp first quarter 1,264.53 LTP Enterprises coupling, pipe 34.66 State Treasurer certification exam 15.00 MN Mutual Life life ins - August 43.68 MN Valley Testing testing 149.75 NuTech Environmental odor neutralizer 627.71 P.E.R.A. employer contribution 365.51 Tech Sales parts 126.83 United Laboratories solvent 505.47 Waldor Pump parts 171.50 Randy DeVries expense report 1.45 Dassel Medical Center phys exam - Heinecke 86.00 Donohue professional services 2,001.46 •Inv. Say. Bank double payment 125.62 Ford Rolf double payment 22.51 MN Pollution Control Agency seminar registration 60.00 City of Hutch Self Ins Fund medical - Sept. 2,219.73 • $10,879.61 CENTRAL GARAGE FUND *Withhold Tax Acct. employer contribution $89.96 Crow River Glass parts 10.00 MN Mutual Life life ins - August 5.04 Plaza OK supplies 10.58 P.E.R.A. employer contribution 53.67 MN Pollution Control Agency annual fee 84.00 City of Hutch Self Ins Fund medical - Sept. 235.61 :. // -�2' -2- GENERAL FUND i*ICMA registration fees $460.00 *Diotor Vehicle vehicle registration 5.00 *DNR registration fees 216.00 *ICMA Housing Bureau room reservation 50.00 *Withhold Tax Acct. employer contributions 3,911.45 *DNR registration fees 136.00 *McLeod Coop Power electricity 217.57 *John McRaith umpires for tournaments 1,122.00 *Minnesota CLE tuition fees 495.00 *Commissioner of Revenue July sales tax 87.99 Albinson equipment 142.45 Allen Office Products supplies 34.52 Allied Mechanical arena chimney work 222.17 American Risk professional Services 800.00 Anderson Interiors carpet 396.45 Arnold F, McDowell legal services 2,500.00 Automation Supply ribbon cartridge 27.94 Big Bear supplies 72.42 Brinkman Studio film finish 15.33 Bryan Rock Prod aggregate 953.32 Cash Wise supplies 211.33 Central Garage June repair jobs 6,503.12 Coast to Coast shipping charges 13.28 Coco -Cola concession supplies 1,718.90 •Chamber of Commerce County Treasurer June -July postage D L fees 8.80 133.00 Eileen Goeders contract payment 1,500.00 Farm $ Home supplies 91.72 Feed -Rite chlorine 228.11 Floor Care supplies 938.75 Fitzharris Athletic parachute 87.75 Hager Jewelry plate engraving 19.00 Hutch Coop gasoline 5,521.52 Home Bakery rolls 4.50 Hutch Conv $ Visitor Bureau lodging tax 1,503.02 Hutch Medical Center phys exam- L.Grina 65.50 Hutch Fire $ Safety extinguisher recharged 40.70 Jubilee Foods supplies 71.90 K -Mart supplies 218.29 League of MN Cities workers comp first quarter 37,424.97 Law Enforcement Equip. supplies 228.40 Marco typewriter repair 79.18 NIN Mutual Life life ins - August 339.78 Mini -Biff rental 120.00 MN Elevator service 55.70 McGarvey Coffee supplies 150.61 Olson's Locksmith repair 15.00 Plaza OK supplies 39.01 Peterson Bus Serviice bus trips 782.00 Quade4 Electric repair 82.58 • Schramm Implement repair 28.49 Shopko supplies 899.81 Standard Printing supplies 6.19 P.E.R.A, employer contribution 4,227.81 Two Way Communication repairs 126.25 -3- US West leased telephone line $287.65 Xerox supplies 133.50 .Al's Shirt Shop hat 2.00 American Hotel table legs 345.24 A.T.C. Environmental sample analysis 29.40 Don Anderson McGruff badges 32.66 Lauren Beatty translation services 28.00 Bonestroo et al professional services 5,000.00 Nita Brunner reimbursement 71.90 The Camera Shop film processing 4.10 City of Hutch Lodging Tax lodging tax July 17.20 City of Hutch Youth Center transfer of funds 12,500.00 Clem Williams Films movies 144.00 Enforcement Products uniforms 273.81 James Haasl reimbursement 10.35 Hansen Gravel rock 150.00 Kustom Electronics trooper radar system 1,810.00 Little Crow Shooting Sports supplies 27.96 McBee binders 955.92 Lloyd Mueller open locked file 5.00 NK Sales supplies 590.50 Region 7E AAA conference 95.00 Schwans supplies 100.55 Schlueter Refrigeration checked refrigerator 25.95 Vic Arlt umpire 50.00 Scott Bauer umpire 144.00 Scott Tschimperle umpire 144.00 •Buzz Rumrill umpire 120.00 Gene Starke umpire 108.00 John Arlt umpire 25.00 Brian Giersdor£ umpire 132.00 Louis King umpire 192.00 Skip Hann umpire 60.00 Reinhold Runke umpire 72.00 Jason Rannow umpire 12.00 Leann Irwin swim refund -8.00 Myron Clapp Twins game refund 16.00 Beth Felska Twins game refund 16.00 Al Hagen trip cancelled 50.00 Henrietta Hawes Twins game refund 16.00 Ruth Higginbotham Queen of Excelsior 27.00 Elvera Zimmerman refund of trip 31.00 Parks & Rec ups charge 18.77 Steve Madson expense report 44.57 Bonnie Baumetz expense report 29.25 Craguns bal of reserv. May 10 -12 156.92 Judy Borscheid refund for Fun in the Sun 8.00 McBroom Construction back stops 1,650.00 City of Hutch Self Ins Fund medical - Sept. 14,719.89 $ 115,841.67 • • 11 BOND FUNDS CITY OF HUTCHINSON -YOUTH CENTER *Youth Center -Cash Fund *Thomas B. Dolder Thomas B. Dolder Ink Spots CAPITAL IMPROVEMENT FUND Bonestroo Rosene Anderlik & Assn BONDS OF 1989 Moodys Investor Services BURNS MANOR CONST. FUND Dorsey $ Whitney Good Neighbor MUNICIPAL LIQUOR STORE Commissioner of Revenue Commissioner of Revenue City of Hutchinson Withholding Tax Acct. MBC Presentations Junker Sanitation Hutchinson Utilities KDUZ Coast to Coast A.H. Hermel Candy Co. Coca Cola Bottling Triple G Dist. Co. Lenneman Beverages Locher Bros. Ed Phillips f, Sons Quality Wine $ Spirits:; Griggs Cooper $ Co. Johnson Bros. Wholesale Ed Phillips $ Sons Griggs Cooper & Co. Johnson Bros. Wholesale Liquor Quality Wine $ Spirits Co. change fund 50.00 August rental 2200.00 September rental 2200.00 printing charges 27.66 4477.66 professional services 1136.35 professional services 3000.00 legal services 3505.70 July consulting fees 8000.00 11,505.70 July sales tax $10,455.54 bal. June sales tax 6,132.20 payroll 4,623.14 employer contribution 316.08 videotape 280.00 refuse pickup 102.60 electricity 708.66 advertising 135.45 supplies 12.88 can coolers 41.92 july supplies 1,920.10 july supplies 4 beer 16,322.05 July beer 27,229.80 beer 15,117.10 wine F, liquor 4,674.69 wine $ liquor 1,054.73 wine $ liquor 2,647.41 wine $ liquor 2,616.96 wine 4 liquor 1,103.51 wine F, liquor 887.72 wine $ liquor 2,088.60 wine $ liquor 1,786.69 $ 100,257.83 MINNESOTA'S FIRST MONTEVIDEO AREA CHAMBER OF COMMERCE Artigas Plaza -On The Mall — Phone (612) 269 -5527 MONTEVIDEO, MINNESOTA 56265 August 9, 1989 URGENT RE: Four Star Lines Proposed Abandonment of Bus Service TO: All area Movers and Shakers Enclosed please find copies of the following: .,o G O�P�9 �461g9101)�2��, AU*1989 QyS; o RECEIVED c, BY........,,..... - Letter setting a public meeting in Granite Falls, Monday, August 14, at 10:00 a.m. - Petition filed with the Minnesota Transportation Regulation Board - Letter to Four Star Bus Lines denying petition from Tim Perry - A letter from Richard Westley, Four Star Lines' attorney I have spoke with Glen Roseland, president of Four Star Lines, and their attorney, on several occassions, and abandonment of the service is eminent unless • some type of subsidy or cost - cutting measure is implemented. We are all aware of the importance of the service which the bus service provides to passengers and freight alike. Action must be taken to contact all affected parties. First you will need to identify who is using the service and have them attend the meeting or send support letters. The following concerns will then need to be addressed: - Establish a strong need for the service. - Find cooperative ways to subsidize and promote the service. Involve all elected officials at the local, county and state levels. -Make a special attempt to attend the meeting on Monday, August 14, and voice your concerns. Please call if you should have any questions. Sin re Tim Clawson Executive Director Enclosures • i�lll[..�.�I IIIIIIII IIIIIIIIIII IIII IIIIIIIIIII�IIIIIII Illu Illll��lllllullllli I �IIIIVUI�ulugl� �ul�u�I�uIII1��liIr111 FOR YOUR INFORMATION CITY OF MITCHINSON //, }� LIQUOR STORE CQWARISQ! `� / L G t ACI7 / ki so /V- , -..___ —.. -_ JULY 1988 —. —__ _ —_._— (,, q r.n T (=OkE CrUn IQI So/✓. opowr 1988 n I /,?,f o LI u0� c CJW� ��.L,(. /grSC. _(C.�q ♦, _ 8y__ __ LIQUOR _ WINE BEER __MISC. _ — _TOTAL -- TOTAL _ b Y week _ - _ --�E -zi ro r 2o� /I 4A �a I ttt 74.5` �La zl �Z �76 0 F%t � 74 7 Yz s v - -..L {� j 4 t 5y+ s7j vr2 l 7J .Hr 4 '79 l[6.7- GI - _ I 'r1. ° n m ;!r19 IIB zxzyd T7' .. _. ci a'4 CY! � 1 �It;NL 9;3t3; 2Y x 7 �78 7 X97 i 1 S 6 - -� -3 � 'J� _ _, 6 � " • .__ ; r; ` - - - 61E! r 7 /c_ " • -- - - - a— _ 'n . _- - x, _. 7,- _ — -7 7 — I 39189 ' 193 1_4 ►4 55% 1 ' r r 3 x6rl�;rse. v.�xne rvgq !]re4eaw: sLe.+.rt[ ". wMmruaw opowr • r� U PIONEERLAND LIBRARY SYSTEM EXECUTIVE COMMITTEE MEETING July 10, 1989 PRESENT, FOR YOUR INFORMATION Lorna Carlson representing Swift County Linda Ulrich " Renville County Judy Oestreich " Litchfield Carol Conradi Willmar Gladys Nelson " Ortonville Jeanette Buchanan Willmar Steve Boehlke Chippewa Cty. Burton Sunberg, Director Kathy Matson, Associate Director David Lauritsen, Chippewa County Librarian ABSENT: Howard Turck " Meeker County The Executive Committee met July 10 at 7:30 PM. Chair- man Boehlke called the meeting to order. Buchanan /Nelson moved for approval of the June minutes; carried. The Financial Reports for the months of May (tabled last month due to the absence of a Committee member) and June were approved on a motion by Conradi / Oestreich. It was noted the contri- bution from the Willmar Eagles, formerly listedun&, "Gifts" was transferred to the fund to be used specifically by KCWL. The monthly statistics were passed out with an increase over June of last year being noted. Mrs. Matson reminded the Trustees of the Library Tour to Northfield on July 27 as well as the PLS Book Sale on July 19. The motion for payment of bills carried (Nelson / Buchann). Concerning Extension of Access, the following juridictions have signed Agreements to join PLS as of 1 /l /90:Yellow Medicine County, Lac Qui Parle County, Renville County, and the City of Granite Falls. Steve Boehlke was unanimously re- elected to the SAMMIE Governance Board on a motion by Buchanan / Oestreich. Because the Tax Bill was vetoed by the Governor, the Library Systems continue to be exempt from the levy limitations. Informational meetings concerning different aspects of the proposed Bill are being held prior to a tentative Special Session to be called by the Governor. Trustees were informed of the times and places of these meetings. On a related issue, the informational meeting on Library Districts will be held in St. Cloud,at the Public Library,on August 15 , at 10:00 M.M. Page 2 PLS Executive Board Meeting - July 10, 1989 Mrs. Matson reported that $9,600 had been received from 5 Foundations with which to purchase different materials on family living, urnde. +ke FaomlJ -rlrs projeefi; The;Automation Project was then discussed. PLS has been working with two other Systems, Plum Creek and Traverse des Sioux, to develope a "generic" automation plan. By this fall, we may need to make a decision concerning our level of commitment to the proposed plan, according to Mr. Sundberg. A motion was made to table the making of a decision at this time (Oestreich /Buchanan); carried. It was requested that, at the August meeting, the Staff explain a breakdown of the expenses involved in the Project. Mr. Sundberg read a letter from a resident of Sunbkrg, Carl Just, requesting a Branch Library in that community. Mr. Sundberg has given Mr. Just some information regarding the costs and criteria of setting up such a library. A tentative suggestion was to evo h4q,+, fhe Bookmobile stop at Sunburg to see what interest there might be. The meeting was adjourned. Respectfully submitted, Judy Oestreich, Secretary C� 0 PIONEERLAND LIBRARY SYSTEM July 1989 Treasurer's Report Carol Conradi, Treasurer Ve lance Receipts: Basic State /Federal Aid Big Stone County *Chippewa County Kandiyohi County McLeod County Meeker County Swift County BUDGET INCOME MTD $ 52,893.00 18,461.25 26,534.50 17,572.50 16,305.50 BUDGET INCOME YTD $125,373.26 62,485.00 16,566.75 55,383.75 79,603.50 52,717.50 48,916.50 17,280.00 BUDGET 256,000.00 22,089.00 *73,845.00 106,138.00 70,290.00 65,222.00 34,560.00 Appleton 2,337.50 7,012.50 9,305.00 Benson 4,652.25 13,956.75 18,609.00 Glencoe 6,428.00 19,284.00 25,712.00 Graceville 968.75 2,906.25 3,875.00 Hutchinson 14,035.25 42,105.75 56,141.00 Kerkhoven 997.00 2,991.00 3,988.00 Litchfield 9,993.75 29,981.25 39,975.00 Ortonville 3,197.00 9,591.00 12,788.00 Willmar 21,710.00 65,130.00 86,840.00 Bird Island 1,772.25 5,316.75 7,089.00 *Dawson 2,455.50 7,366.50 * 9,822.00 Hector 1,617.25 4,851.75 6,469.00 *Madison 2,857.25 8,571.75 *11,429.00 Renville 1,928.50 5,785.50 7,714.00 Cash Receipts 6 Sales Tax 3,880.37 26,462.29 49,500.00 Gifts 3,227.95 2,000.00 Interest 357.77 3,889.11 8,000.00 Reimbursements (local govt) *Chippewa County *Dawson *Madison Benson (materials only) Chippewa Co. (materials only) Montevideo (materials only) Other Reimbursements Other Total Receipts Other Funds Glencoe Fund KCWL Family Ties Fund Large Print Fund TOTAL RECEIPTS S BALANCE: 8,007.00 1,368.00 875.00 5,002.50 313.38 173,628.02 500.00 $227,021.02 Page 1 24,021.00 4,104.00 2,625.00 1,500.00 20,000.00 7,002.50 4,444.62 655,080.22 1,506.00 7,300.00 2,615.00 $791,874.48 (OVER) *32,028.00 * 5,472.00 * 3,500.00 2,048.00 18,234.00 12,000.00 5,931.00 1,066,613.00 1,532.38 3,292.00 9,600.00 2,615.00 $1,083,652.38 July 1989 PIONEERLAND LIBRARY SYSTEM TREASURER'S REPORT (CONTINUED) EXPENDITURES: MTO ACCT GROUP... x OF EEP CURRENT RSONAL SERVICES -- EXT'ENCTTORFS - SALARIES AND WAGES �IAGET Mc AL M INSURANCE .DO HEALTH INSURANCE - DEDUCTIBLE 158.55% RETIREMENT INSURANCE - -� 3.88.875.47 - ACCT GROUP... MATERIALS _ 9.8 9. l- � ADULT - -21.00O.00 SOS 8000.5 - CHILDREN 1.982.24 GENERAL REFERENCE 310CG.GO PERIODICALS 37,C75.44 61.55% tO,24C.00 BENSON LId RARY MATERIALS 437.832.22 CHIPPEWA COUNTY LIBRARY MATERIALS 761.060.00 MCN V DEO MA R ALS - 8MM C 16MI FILMS FO,OCC.00 VIDEO DISCS C TAPES 13.261.85 66.31% 20.000.00 SLIDES ANO FILM STRIPS c,78C.5e MICROFORMS 12.0% .CC BINDING - -- --- 112.Oe4 ACCT GROUP... CATALOGING 124.62 OCLC ANO OTHER CHARGES -- CON VENDOR CHARG25 10716.02 83.79% ACCT GROUP... OFSRATION AND MAINTENANCE le,e24_.49 INSURANCE 18,234.00 - AMC %ATT21`ION - 665.37 5.544 ACCT GROUP... CO ATICN 2,390.00 --EICD T ELEPHONF AND LINE CHARGES - - -- - - - -- TcRMINAL MAIN7ENANCE 2,511.51 P05TAGE AND SHIPPING - -- - -- - 4.8CC.00 --' -- -.._._ -.- ACCT GROUP... MTO VTO x OF EEP CURRENT �"179UTTURTY__ -- EXT'ENCTTORFS -TO- EST-- �IAGET .Co .DO .00x 158.55% 55.406.28 3.88.875.47 57.46% 6769820.00 _ _ 9.8 9. l- - _47.14x - -21.00O.00 79.22 1.982.24 66.074 310CG.GO 5,386.35 37,C75.44 61.55% tO,24C.00 62,624.27 437.832.22 57.534 761.060.00 _9,275.x8 47.995.92 59.99% FO,OCC.00 1.739.28- 13.261.85 66.31% 20.000.00 21J.8c c,78C.5e 56.SC% 12.0% .CC 2u, 360.08 23,535.78 112.Oe4 219000.00 16.45 124.62 41.54% 300.00 37.76 10716.02 83.79% 2.043.CC _ 402.10_ le,e24_.49 LC3.24% 18,234.00 51.03 - 665.37 5.544 -- 3210CC.00 .CO 2,390.00 51.28% 3000.00 _ 37.60_ 2,511.51 52.324 4.8CC.00 .CO _ _ 121.14 _ 61.07%- _ 100.00 .00 .00 .00% 250.00 - 79.00 79.00 39.50%_ 200.00 .00 _ 680.12 71.594 950.0C 32,700.78 118•b87.40 67.48% 175,862.00 b'%0.00 15,509.95 86.17% ld,000.00 515.91 10,222.50 SC.68% 12,671.CC 1,475.91 25.732.45 83.904 30,671.00 935.23 6.805.14 45.37% .CC 2.616.31 174.42% .00 23.081.45 571.044 935.23 3:.502.90 158.55% 1.103.73 .CO 88c.13 1 991 86 EQUIPMENT 63.084 ' NEW EQUIPMENT 5.ECO.30 CC) AND CTITIACTS 65.434 .00 b1o.G6 UTNER ACCT GROUP_ . 638.09 CUSTODIAL SUPPLIES AND EQUIPMENT 226.98 SUPPLIES AND PRINTING 29218.75 MILEAGE AND MEETINGS _- STAFF . Co 211.29 MtIfAGE AND MEETINGS - TRUSTEES PROF. MEMBERSHIPS ITRUSTECSI _5.49.12 .6 _ .00 - ADS AND LEGAL NOTICES 11.48 AUDITING .00 gr CONTINUING EDUCATION .00 _TPECiAC�'- -__ - -- ACCT GROUP... 3.441.b2 GLENCOE FRIENDS, L983 .00 KCWL .00 LOCAL M N - -" - _._ _. .00 AUTOMATION FUND YLOCAL) .CC STATE SALES TAE fAM -fL-V Y ESl VU -1 - - -- - _ -- - - -- 193.79 LARGE PRINT FUND L,120.18 950.55 _ ACCT GROUP... 2.261.51 -. ORG. TJ AL... _ 112.074.26 -- ENDING CASH BALANCE $114,946.76 Page 2 5.361.97 63.084 550.00 55.0[4 5.ECO.30 69.36% 11,712.77 65.434 2.296.35 652.58 9"36.C4 12.386.02 1.127.52 139194.72 626.20 3.147.23 19d3tl.59 306.60 99686.00 123.82 19500.00 19825.69 ISO.CO 339525.77 .00 450.18 teo.30 .00 1#202.05 1.259.48 19455.98 4,548.19 676,92f.72-- $114,946.76 114 .d2t 93.081 7E.c5i 84.262 112.75% 65.97% 125.24% 57.2214 T6.5c% 107.62% 113.822 125.00% 60.86% 30.00% 75.51% .004 25.21% .00% .002 80.14% 13.84% 55.68% 27.51% 62.58% 15.000.0C 1.500.00 4.00C.00 20.500.,0 8.5CC.L 1.JCC.00 d•�cc.oc 17r9C0.JC 2,OCC.00 700.00 12.JCuscc 14,7CO.00 1.000.CC 20,000.00 ice.00 S,SCO.00 3.2CO.CC 400.00 9.00C.00 1CO.00 1,X0.00 39000.00 500.00 44.4CO.00 1.532.38 1.786.00 .co .00 1.5CJ.GO 9,100.00 2.615.00 16.533.39 S,OFlrb40.38