cp08-10-2010 cAGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, AUGUST 10, 2010
1. CALL TO ORDER— 4:00 P.M.
2. INVOCATION — Vineyard United Methodist Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF JULY 27, 2010
Action — Motion to approve as presented
6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een e egate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13770 — A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE
PROPOSED GRANTING OF A ONE YEAR EXTENSION FOR CUSTOMER ELATION TO
ACHIEVE JOB CREATION GOALS
2. ORDINANCE NO. 10 -0552 — AN ORDINANCE REZONING PROPERTY FROM C -1
(NEIGHBORHOOD CONVENIENCE COMMERCIAL) TO R -2 (MEDIUM DENSITY
RESIDENTIAL) AT 502 HARRINGTON STREET SW WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO DEAN
MAJOR TO OPERATE A SWEET CORN STAND ON 1200 HWY 15 SOUTH
(c) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 1 - LETTING NO. 2, PROJECT
NO. 09 -02 (SHERWOOD STREET SE EXTENSION)
(d) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO HUTCHINSON HIGH
SCHOOL STUDENT COUNCIL ON OCTOBER 1, 2010 ,
(e) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON HOCKEY ASSOCIATION ON OCTOBER 9, 2010, AT HUTCHINSON CIVIC
ARENA
(f) CONSIDERATION FOR APPROVAL OF 36 ANNUAL ARTS & CRAFTS FESTIVAL TO BE
HELD SEPTEMBER 17-18,2010, IN LIBRARY SQUARE AND SURROUNDING STREETS
(g) CONSIDERATION FOR APPROVAL OF SELLING 50 FOOT STACKING CONVEYOR AT
CREEKSIDE
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
CITY COUNCIL AGENDA — A UG UST 10, 2010
7. PUBLIC HEARINGS — 6:00 P.M. - NONE
8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise po icy. A ways oo ing toward t e uture, not monitoring past)
(a) CONSIDERATION FOR DIRECTION TO STAFF FOR THE PROPOSED COMPLETION OF A JOB
EVALUATION /COMPENSATION PLAN STUDY FOR REGULAR CITY POSITIONS FOR 2010
Action -
9. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AMENDING WASTE MANAGEMENT CONTRACT
Action — Motion to reject — Motion to approve
(b) DISCUSSION OF MOSQUITO CONTROL EFFORTS
Action -
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 10 -0553 - AN ORDINANCE
AUTHORIZING THE SALE OF CITY -OWNED PROPERTY LOCATED IN THE INDUSTRIAL PARK
(WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR A UGUST 24, 2010)
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 10 -0554 - AN INTERIM ORDINANCE
ESTABLISHING A TEMPORARY MORATORIUM ON THE CONSTRUCTION OF FENCES
ADJACENT TO TRAILS WITHIN THE CITY OF HUTCHINSON
Action — Motion to reject — Motion to approve
(c) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL WORKSHOP FOR SEPTEMBER
14, 2010, TO REVIEW WATER/WASTEWATER RATE STUDY INFORMATION
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR TRUNK HWY 15 WATER MAIN
LINING PROJECT
Action — Motion to reject — Motion to approve
11. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
ouncige the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR JULY 2010
(b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JUNE 28, 2010
(c) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM APRIL 5, 2010
12. MISCELLANEOUS
13. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JULY 27, 2010
1. CALL TO ORDER — 5:30 P.M.
ayor
eve oo ca e t e meeting to order. Members present were Bill Arndt, Jim Haugen, and Chad
Czmowski. Member absent was Eric Yost. Others present were Gary Plotz, City Administrator, and Marc
Sebora, City Attorney.
2. INVOCATION — Rev. Brian Brosz, Congregational UCC Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF JULY 13, 2010
Motion by Czmowski, second by Arndt, to approve the minutes as presented. Motion carried unanimously.
6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een a egate to t e City Administrator. Tradlionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF A VARIANCE TO REPLACE AN EXISTING DETACHED GARAGE IN
THE FRONT YARD AT 25 GRIFFIN AVENUE NE WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13762)
2. CONSIDERATION OF REZONING PROPERTY FROM G1 (NEIGHBORHOOD
CONVENIENCE COMMERCIAL) TO R -2 (MEDIUM DENSITY RESIDENTIAL) AT 502
HARRINGTON STREET SW WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 13763 AND WAIVE FIRST READING
AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 10 -0552 FOR
AUGUST 10, 2010)
(c) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 5 — LETTING NO. 1, PROJECT
NO. 09 -01 (ENERGY PARK IMPROVEMENTS PHASE I)
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
DUCKS UNLIMITED ON SEPTEMBER 8, 2010
(e) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
SUSTAINABLE FARMING ASSOCIATION OF MINNESOTA FOR THE GARLIC FESTIVAL
BEING HELD AUGUST 14, 2010
(fl CONSIDERATION FOR APPROVAL OF TRADING IN CREEKSIDE'S 2004 MCCLOSKEY 733
SCREENER FOR A 2010 MCCLOSKEY 628 SCREENER
-5 La-)
CITY COUNCIL MINUTES —JULY 27, 2010
(g) APPOINTMENT OF LENA MOWLEM TO PUBLIC ARTS COMMISSION TO AUGUST 2013
(h) CONSIDERATION FOR APPROVAL OF PROPOSED AMENDMENTS TO THE CITY OF
HUTCHINSON EMPLOYEE HANDBOOK — PERSONNEL POLICY
(i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 6(b) 1, 6(b)2 and 6(f) were pulled for separate discussion.
Motion by Czmowski, second by Haugen, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 6(b)1 had further discussion. Dan Jochum, Planning Director, explained that the applicants applied for
a variance due to the odd shape of their lot and setback encroachments, which under the standards at the
time, met the variance requirements.
Marc Sebora, City Attorney, presented before the Council. Since the original application was received, on
June 24, 2010, a Minnesota Supreme Court case was handed down that changes the definition of a
reasonable use of the property. The definition for what is a reasonable use of the property was charged by
the Supreme Court from not whether the proposed use by the landowner is reasonable, but rather whether
there is a reasonable use in the absence of the variance. The case states, "A municipality does not have
authority to grant a variance unless the applicant can show that the property can be put to a reasonable use
without a variance ".
Mayor Cook asked that if the application was denied, could the variance application fee be refunded. Gary
Plotz, City Administrator, spoke that the fee could be refunded due to the circumstances. Mayor Cook also
noted that the legislature should be addressing the reasonable use issue during the legislative session next
year, so perhaps the applicants could apply for a variance next year, or perhaps, ordinance amendments may
e made to address this issue.
Mayor Cook asked that if the garage location was shifted to another location or reduced in size, could it be
constructed without a variance. Mr. Jochum noted that various options could be considered to meet current
ordinance requirements.
Motion by Arndt, second by Cook, to deny the variance due to the recent court decision and refund variance
application fee to applicants. The same survey could be used should the applicants reapply next year
following law changes. Motion carried unanimously.
Item 6(b)2 had further discussion. Mayor Cook noted that a question had been raised by a neighbor related
to the amount of concrete being replaced at the location. Dan Jochum, Planning Director, explained that the
applicant has noted that 66 feet of concrete will be removed and a tree will be planted in the area of the
concrete removal. It appears that there will be room for approximately 6 -8 vehicles, which is more than
ample for the proposed use, as well as snow storage.
Motion by Czmowski, second by Haugen, to approve Item 6(b)2. Motion carried unanimously.
Item 6(f) had further discussion. Gary Plotz, City Administrator, noted that the screener currently being used
was needed back when the City of Hutchinson had the Minneapolis contract to debag leaves from black leaf
bags. Since the City no longer has the Minneapolis contract, the machine is not necessary. However, an
entity in the State of Washington debags leaves and has a use for the City's current machine. The entity has
offered to buy the screener for the price of a new one that is a bit smaller that the City has a use for.
Basically, the City can acquire a new screener for an even trade on the current screener and depreciate it
down. Benefits of the new screener include reduced maintenance costs, more portability, less set up time,
ease of switching out screens and no need to get oversized permits when transporting.
Motion by Haugen, second by Arndt, to approve Item 6(f). Motion carried unanimously
CITY COUNCIL MINUTES —JULY 27, 2010
CONSIDERATION FOR APPROVAL OF PURCHASE ORDER FOR SPLENDERGRO BAG FILM
Gary Plotz, City Administrator, explained that seven quotes were received for bag film. The winning quote
was received by Creekside's current supplier. The quotes received are $.14 per bag which is a substantial
savings from the previous film that was purchased at $.19 per bag. The total purchase price for the bag film
is $83,700.00.
Doug Johnson, Compost Site Manager, explained that he believes due to color changes and bag volume, it
really aided in the competitive price per bag.
Motion by Arndt, second by Haugen, to approve purchase order for SplenderGro bag film. Motion carried
unanimously.
7. PUBLIC HEARINGS — 6:00 P.M. -NONE
8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise po icy. A ways oo ing towara the Juture, not monitoring past)
9. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AMENDING WASTE MANAGEMENT CONTRACT
Motion by Haugen, second by Arndt, to table this item to August 10, 2010. Motion carried unanimously.
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF SETTING DATE AND FORMAT FOR ANNUAL CITY
RECOGNITION EVENT
Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that
historically the recognition event has been held on a Thursday in September. September 2, 9, and 23 are
currently available at the Event Center.
Motion by Czmowski, second by Cook, to set September 23, 2010, from 5:30 — 9:00 p.m. at the Event
Center for annual City recognition event and public meeting. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF USING 101 PARK PLACE PARKING LOT FOR 2011
DOWNTOWN FARMERS' MARKET
Patrick Brama, EDA Assistant, presented before the Council on behalf of the Hutchinson Downtown
Association. Mr. Brama explained that the current location of the Farmers' Market on 1 Avenue between
Main Street and Hassan Street has caused a few different issues, such as traffic, safety, business, and
manpower. The proposed location for the 2011 Farmers' Market is the northern part of the parking lot to the
east of 101 Park Place. The majority of business owners and Farmers' Market vendors are in favor of this
proposal. Mayor Cook suggested using the parking stalls abutting Library Square, similar to what Litchfield
does. Mr. Brama noted that he has visited the Litchfield Farmers' Market and there are some differences
between Litchfield's square and Hutchinson's which aren't as advantageous for a Farmer's Market to be had
around Hutchinson's Library Square due to landscaping and such.
Motion by Arndt, second by Czmowski, to approve using the north half of 101 Park Place parking lot for
2011 Downtown Farmers' Market. Mayor Cook read a letter from George Moehring who is favor of the
proposed 2011 location.
Bryce Grundahl, Drop -n -Go Shipping, presented before the Council. Mr. Grundahl noted that it has been
suggested to him that an ordinance be considered some time in the future to allow closure of a parking lot or
street a certain amount of times in a year. Mayor Cook noted that he would like City Parking Lot B
considered following the 2011 season.
Motion carried unanimously.
5Cg.-�
CITY COUNCIL MINUTES –JULY 27. 2010
(c) CONSIDERATION FOR APPROVAL OF COMBINING POSITIONS OF FINANCE DIRECTOR AND
CITY ADMINISTRATOR EFFECTIVE JANUARY 1, 2011, AND TO PROMOTE JEREMY CARTER
TO THE POSITION OF CITY ADMINISTRATOR
Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that due to vast state
budgetary cutbacks for 2011 and the future, brainstorming has been had on how to reduce the City's budget.
Mr. Plotz is taking advantage of the City's early retirement incentive program and will be retiring at the end
of 2010. The City currently has a full -time Finance Director and full -time Assistant Finance Director. Mr.
Plotz is recommending that the position of City Administrator and Finance Director become a combined
position, which will see a net savings of $136,000 including benefits. Along with these savings, comes a
saving of time and money in advertising by promoting from within, as Mr. Plotz is recommending the
promotion of the current Finance Director, Jeremy Carter, to be appointed to this combined position. Mr.
Carter has four years experience of in -house experience working with the City Administrator and City staff,
along with four year experience in working with the City Council. Mr. Carter has also worked in other
municipalities, as well as Carver County, and has worked in the private sector. Mr. Carter holds a Master's
of Business Administration with a focus in Finance and Management. The workload has charged with the
Finance Director and City Administrator positions, in that the financial system has been revised and is more
monitored at this point, and the City Administrator position now spends less time with Creekside.
Motion by Arndt, second by Czmowski, to approve combining positions of Finance Director and City
Administrator effective January 1, 2011, and to promote Jeremy Carter to the position of City Administrator.
Council Member Haugen noted that he has received some feedback from residents who have concerns about
not hiring a fully- trained and experienced City Administrator. He suggested specific coursework for Mr.
Carter to partake in, or perhaps, consider a six -month trial period to be evaluated to ensure the combined
position works for the City of Hutchinson.
Mr. Plotz explained that the educational background of City Administrators varies from city to city,
however, if the Council should wish for Mr. Carter to take specific classes or obtain a specific
certification/degree, he would be open to achieving that.
Mayor Cook expressed that he feels Mr. Carter is qualified for the position and has shown great leadership
skills in his tenure with the City.
Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13768 - A RESOLUTION PERTAINING
TO LOCAL OPTION SALES TAX
Mayor Steve Cook explained that the Council had requested that Marc Sebora put together a Resolution
for the Council to consider which would authorize approving a Local Option Sales Tax question on the
November 2, 2010, General Election ballot. Mayor Cook read the Resolution aloud. Mayor Cook
suggested amending the ballot language in the last sentence of the first paragraph contained in the
Resolution to read: "Sales of motor vehicles registered for road use would be exempt from this sales
tax, but retail sales of such motor vehicles would be charged a $20.00 excise tax per vehicle sold. "
Motion by Czmowski, second by Cook, to approve Resolution No. 13768 – A Resolution Approving a
Local Option Sales Tax and Authorizing an Election Thereon including the revised language noted.
Steve Bruhn, 924 Merrill Street, presented before the Council. Mr. Bruhn asked what the increase would be
to rates if the local option sales tax is not approved. A 25% increase either in the tax levy or rates could be
seen, or it could be seen in increasing areas of other revenues. A combination of things would be sought to
make up that 25 %. Mayor Cook clarified that HUC invested in a coal plant and not the City. Mayor Cook
spoke about the changes the City made in order to face the budget and rate issues.
Motion carried unanimously
,5 tq—)
CITY COUNCIL MINUTES —JULY 27, 2010
(e) CONSIDERATION FOR APPROVAL OF ACQUISITION OF TRUNK HWY 7 /TRUNK HWY 15
PROPERTIES NORTH, 480 MAIN STREET T NR2TH, 2 6 4� AVENUE NW, 264 45�i AV NW 9 4 AVENUE
NE, 1 l 4TH AVENUE NE, 13 4 AVENUE NE, 15 4TH AVENUE NE, 17 4TH AVENUE NE, 25 4TH
AVENUE NE, 35 4TH AVENUE NE, 45 4TH AVENUE NE & 426 PROSPECT STREET NE)
Kent Exner, City Engineer, presented before the Council. City staff is attempting to speak to adjacent
property owners to iron out various issues.
Motion by Arndt, second by Haugen, to table this item. Motion carried unanimously.
(f) DISCUSSION OF MOSQUITO CONTROL EFFORTS
John Olson, Public Works Manager, presented before the Council. Mr. Olson provided a report on high
mosquito populations that the City has seen this season. Mr. Olson asked that the Council consider
discussing identifying a source for up to an additional $16,000 of funding that would allow up to five more
treatments this year, bringing the mosquito spraying through September 13, 2010. Currently, August 9,
2010, is scheduled as the last application for this year. This will be discussed at the next Council meeting.
11. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and
Council the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JUNE 2, 2010, AND JULY 6,
2010
(b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM APRIL 26, 2010
(c) PLANNING COMMISSION MINUTES FROM JUNE 15, 2010
(d) CITY OF HUTCHINSON FINANCIAL REPORT FOR JUNE 2010
(e) CITY OF HUTCHINSON INVESTMENT REPORT FOR JUNE 2010.
12. MISCELLANEOUS
Bill Arndt — Council Member Arndt mentioned that former Miss Hutchinson, Gina Collings, was recently
crowned Aquatennial Princess
Kent Exner — Mr. Exner reminded the Council of the Hwy 15 Coalition meeting from 6pm — 8pm at Event
Center on July 28, 2010.
Mr. Exner also provided an explanation why trees had to be removed on Adams Street. These were mainly
due to geographical issues, placement of the trail, and utility locations. The trail and tree replacements are
paid for by state turnback dollars and not part of the assessments.
Mayor Cook— Mayor Cook asked for a follow up on his request from a couple of months ago on adding a
light and timer at the skate park. Gary Plotz mentioned that he spoke with Dolf Moon, PRCE Director,
and Mr. Moon informed him that the cost for the light and timer is estimated at $ 1 500. Council Member
Czmowski said someone also asked if lights could be added to the School Road tunnel. Council Member
Haugen questioned the necessity of the light at the skate park. Discussion was held surrounding an
outdoor ice rink that is currently in the 2011 budget. Council Member Haugen suggested that the light for
the skate park be considered with the 2011 budget.
Motion by Czmowski, second by Cook, to approve purchase of $1500 light at skate park. Roll call vote
was taken: Haugen — nay; Arndt — nay; Czmowski — aye; Cook — aye. Motion failed 2 to 2.
13. ADJOURN
,56-)
CITY CO UNCIL MINUTES —JULY 27, 2010
Motion by Arndt, second by Haugen, to adjourn at 7:30 p.m. Motion carried unanimously.
,5 )
An Economic Development Authority
MEMORANDUM
Date: August 6, 2010
To: Honorable Mayor & City Council
From: Miles R. Seppelt
Economic Development Director
RE: Call for a Public Hearing
have a small "house- keeping" issue that should be addressed.
Customer Elation, the call center that opened two years ago in the industrial park, has a two year
window in which to create 100 full -time (or FTE) jobs — per the city's Business Subsidy Policy.
Since it opened for business, the company has created 84 FTE jobs and is continuing to hire.
Minnesota Statutes 116J.994 Subd.6 allows grantors of a public subsidy to grant an extension
of up to one year for a recipient to achieve its job creation goals, following a public hearing.
ATTACHED is a resolution calling for a public hearing so that the question of whether to grant a
one -year extension to Customer Elation to create the required 100 jobs can be considered.
If you have any questions or need additional information, please give me a call at 234 -4223 at any
time.
Thank you for your time and consideration.
Vam,
RESOLUTION NO.
13770
A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE PROPOSED
GRANTING OF A ONE YEAR EXTENTION FOR CUSTOMER ELATION TO ACHIEVE
JOB CREATION GOALS
WHEREAS, Minnesota Statutes 116J.994 Subd.6 allow grantors of a public
subsidy to grant an extension of up to one year for a recipient to achieve its job
creation goals, following a public hearing, and;
WHEREAS, Customer Elation has thus far created 84 of its required 100 FTE
jobs;
THEREFORE BE IT RESOLVED by the City Council of the City of
Hutchinson, that a public hearing on a proposal to grant an extension of up to one
year for Customer Elation to achieve its job creation goals is hereby called and shall
be held on August 24 at 6:00 PM, at the City of Hutchinson Council Chambers,
located at City Center, 111 Hassan Street SE, Hutchinson, Minnesota.
Adopted by the City Council this 24 day of August, 2010.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
co (c'-j ii
PUBLICATION NO.
ORDINANCE NO. 10 -0552
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY
AT 502 HARRINGTON STREET S.W. FROM C-1 (NEIGHBORHOOD CONVENIENCE
COMMERCIAL) TO R -2 (MEDIUM DENSITY RESIDENTIAL)
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made
to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone
the property from C -1 ((Neighborhood Convenience Commercial) to R -2 (Medium Density Residential).
Section 2. That the property to be rezoned to R -2 (Medium Density Residential) is described as follows:
The East 66.00 feet of Lot 8, Block 1, Harrington's Subdivision of Lots 70 and 71, Lynn Addition
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 10th day of August, 2010.
ATTEST:
Gary D. Plotz, City Administrator Steven W. Cook, Mayor
I.YW
f"►
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor & Council
FROM: Chief Dan Hattenaf
DATE: August 2, 2010
RE: Transient Merchant License Application and Investigation
Dean Major
A background check was conducted on Mr. Dean Major in reference to his obtaining a
Transient Merchant License in the City of Hutchinson. Mr. Johnson is planning on selling
home -grown sweet corn located in a stand in the gravel lot south of the Super 8 Motel.
Mr. Major has a valid driver's license and his last driving offense was in May of 2006 for
speeding. He does not have a criminal= history. Mr. Major has been issued this same
license in 2008 and 2008. It would be my recommendation to grant Mr. Major this transient
merchant license based on the information gathered during the investigation.
IF
2010 -01 -0026
(,( ,6)
P/ 7 /Z1 //J
III Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 [Fax: (320) 234 -4240
City of Hutchinson
APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
Application Type (choose one)
❑ Solicitor $125.00 Date of Application `' Y
Transient Merchant C - $125.00_ -; -721
❑ Peddler $125.OII ( I
❑Parade Peddler $30.00
Applicant Information
2" X 2" Picture Required
Name: 0 V
Height: IF % i Weight: /,�U Eye Color: 1 $5
Driver's License Number: State: &I N
Permanent Address:
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Permanent Telephone: �,. S� y `1 43 r}
Temporary Address: A kk
City State Zip
Temporary Telephone Access: /Y J4
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? ❑ yes 0 no
If yes, state the nature of offense and punishment or penalty assessed therefore:
City of Hutchinson
Applicationfor Peddlers, Solicitors, and Transient Merchants
Page 1 of 4
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Business Information
Describe relationship between applicant and employer:
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Describe n a t ure of business and describe item(s) offered:
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Supplier Name
Suppler Phone Number
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Supplier Address
City State Zip
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Suppler Phone Number
Supplier Address
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Supplier Name
Suppler Phone Number
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Reference Information
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Property owners (preferably in McLeod County) for character references:
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Jul 27 2010 3:53PM CITY OF HUTCHINSON 3202344240
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.lppliwBOn /nr Peddlrra, Solich&% and 7 +; sfenr Merchant.,
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The folloWirtg heats need to be completed and/or attached in order for the application to be processed;
Applicatiom'lnvestigation fee paid rt bill (check or stoney order) AyGS 1 3 no
Applicati co mpleted n full u d signed ' es Q no
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I hereby certify I have completely fiiied out the emirs; above application and that the application is sue, correct, and accurate.
I full) understand that any persol, who violates any provision of the Peddler;, Solicitors, and "transient Merchants Ordinance
No. 671 is guilty of a misdemeanor and upon corrviction thereof shall he punished by a fine rot exceeding S 1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in e:thet case, the cols of prosecution.
C
's Signature
7 -22 -10
Date
I Police l3 approved 0 denied Votes:
('4y Council J approved rJ demed Notes:
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TO: Mayor & City Council
FROM: Kent Exner, City Engineer
RE: Consideration of Improvement Project Change Orders
DATE: August 8, 2010
As construction has proceeded on the below listed projects there has been additional work, project scope revisions, or
construction staging changes. All of these items have been identified and deemed necessary to satisfactorily complete the
projects. The following Change Orders are proposed to address the specifically described items:
Change Order No. t — Letting No. 2/Project No. 09 -02 — Sherwood St SE Extension
This Change Order addresses the modification of the project completion dates to reflect anticipated HAHC
senior housing development construction schedule revisions. Based on City staffs review of the anticipated
HAHC development schedule, the Final Completion Date for this project will be revised toAugust 1, 2011, Also,
an Interim Completion Date (including completion ofall utility and roadway granular base) will be established
as December 1, 2010. The before mentioned dates are with the understanding that the City reserves the right to
suspend all roadway construction activities until the spring /summer of2011, ifsubgrade soils and/or weather
conditions are deemed unsuitable by the City Engineer. This action results in no increase to the contract
payment amount.
We recommend that the above Change Orders be approved.
cc: Gary Plot4 City Administrator
� (C-)
SEWER • WATER • GRADING
1149 Hwy 22 S.
Hutchinson, MN 55350
7 -27 -10
Kent Exner
Sherwood completion date
(320) 587 -5918
Fax (320) 587 -1044
Kent, the sanitary portion of the Sherwood project needs to be done in conjunction with the Hutchinson Hospital
project to ensure that the elevations for the sanitary on both jobs will work together. We obviously never want to start a
sanitary project in the middle of a trunk line, so that we can maintain grade. With this line being so deep it is especially
critical that we have the line from Calgary laid in up to the point of connecting to S1 before continuing with the Sherwood
project. The sanitary is the deepest utility on the south portion of Sherwood so we are unable to do any more work on this
project until the Hospital job is started. We have completed everything else on the Sherwood project that we can do as of
now.
The info that we received yesterday from the General contractor for the hospital project, stated that funding would
not be available until August 31" and the project would start soon after that. Assuming that we can get started by mid
September the most that we can hope to accomplish this year on the Sherwood street project would be to get all the utilities
and granular subgrade in. The rest would have to carry into the 2011 construction season.
We are requesting that you consider writing a change order to adjust the completion dates associated with the
Sherwood street project to reflect the above expectations.
Sincerely
Gunnar Smith
Project Manager
R &R Excavating, Inc
CC: Keith Messner
('(C -)
Hatch wn City Center
err Haaaa S uratx SE
August 3, 2010
Cary Linda
Support Services and Foundation Director
HuWhinson Area llealth Caro
1095 Hwy 15 South
Hutchinson, W 55350
RE: Sherwood Street SE Extension Project (Letting No 2/Project No. 10-02)
Per out brief telephone conversation yesterday, I would Me to con5rm some aspects of our discatrsion regarding
the HWhmson Senior Living Community development with respect to the City's Sherwood St SE Extension
project Thus, Please review the following points:
• HAHC staff believes that finding for the proposed development will most Wely occur by the end of
August 2010 and that site construction should commence in mid - September immediately thereafter.
• Due to the downstream trunk sanitary sewer being within HAHC's development (per HAHC Addition
Subdivision Agreement), the City's Sherwood St project contractor believes that there could be
substantial risk to m t Umg the upstream portion of this utility bef ehand. Thus, the City's contractor
has requested an extension of the contract completion dates based on the anticipated timeframe of the
HAHC development
• HAHC and their construction management representatives believe that a construction period of twelve
(12) months will be required to complete the development Thus, the City's Sherwood St project would
not be needed for access until September 2011, and the roadway project's final completion date could be
extend to August 1, 2011.
• As deemed necessary, HAHC's construction management representatives will secure and construct
alternative sits access points throughout the revised Sherwood St SE constriction period.
.^_ !i�!v.S.s•J1Hl KA VANICIP CIM W5.1 • t1�.. -o- .. n a.
Sincerely,,
s
Kent Extrer
Director of Public Worksicity Engineer
cc: Gary Plotz, City Administrator
Marc Sebora, City Attorney
Dan Jochu rc, Director PImni*Suik5*Zooing
8 0310.doc
Nr PROlECT512010V2 P10-02 - Seenvdod Sr SE
00310.dpc w a Ext AHC Sr HMi4VcW - HAW project >irad==
8
.. - Printed on Meyeied Paper - 1p (C—)
Hutchinson City Center
111 Ha Stteet SE
Hon, MN 55350.2522
320.587 -5151 320.2344240
August3,2010
Hazel Sitz
1300 Shawood Street SE
Hutolwuuu, MN 55750
RE: Sherwood Street SE Extension Project (Letting No. 2/Project No. 10-02)
Dear Mrs. Sitz
Due to construction coordination issues between the HAHC's Hutchinson Senior Living Community development
and the City's Sherwood St SE Extension project, City staff will be requesting that the City Council revise the
Sherwood St final completion date to August 1, 2011. Thus, if you have any questions or concerns regarding the
delay of this project as described, please let me know prior to the next City Council meeting (Tuesday. Augtsst
10' Cal 5:30 PM).
Otherwise, if tbere are any questions regarding the status of the City's or HAHC's projects, feel five to contact me
at 320.583.5663 or kexney&Lhutchinson.mn.us .
Sincerely,
Kant Exner
Director of Public Works/City Engineer
cc: Gary Plotz, City Administrator
Marc Sebora, City Attorney
Ron McGraw
P10-02- Sherwood St SE Etm¢eimlSihVCtta- gojeaaosMXdM *nCft= 080310Aoe
Printed ou recycled paW -
C, (G)
Hutchinson City Center
111 Haso Street SE
HubMwoo, MN 55350 -7522
32NW -5151 1Fax 320- 234 -4241
August3,2010
Bill Watling
Home Builder's Network
205 Laal Ridgeville Blvd, Suite C
Mount Airy, MD 21771
RE: Sherwood Sheet SE Extension Project (Letting No. 2/Project No. 10-02)
Dear W. Watkins:
Due to construction coordination issues between the HAHC's Hutchinson Senior Living Community development
and the City's Sherwood St SE Extension projxy City staff will be requesting that the City Council revise the
Sherwood St final completion date to August 1, 2011. Thus, if you have any questions or concerns regarding the
delay of this project as described, please let me know prior to the next City Council meeting Cruesday. August
10' A 530 PM,
Otherwise, if there are any questions regarding the status of the City's or HAHC's projects, feel free to contact me
at 320.583.5663 or kmmerfa]ci. n&Nnson.mnus .
Sincerely,,
Kent Exner
Director of Public Works/City Engineer
cc: Gary Plotz, City Administrator
Marc Sebora, City Attomey
Paul Beaker
G , .TAPROVEAENT PROJECIS1201N12 P10-02 - S mWood St SE EmaionV H - Wa&=Ueaw - project cawmrcticn uneaten
080310.doe
Printed on recreled paper -
c, (C-)
- CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
1.11 HASSAN ST SEy HUTCHINSON MN. 55350 (320) 234 - 4205,:
hest l of l .. CHANGE ORD NO. 1 - ' :: Daledt o0l04/2010
R S R Excavating
1149 Hwy 22 South
Contractor: Hutchinson MN 55350
Letting No. 2
Project No. 10-02
Project Location: Sherwood St SE Extension
0
z ui
P December
o. z
y cii
w
0
This Change Order addresses the modification of the project completion dates to reflect anticipated HAHC senior housing development constructio
schedule revisions. Based on City staffs review of the anticipated HAHC development schedule, the Final Completion Date for this project will be
revised to August 1, 2011. Also, an Interim Completion Date (including completion of all utility and roadway granular base) will be established as
1, 2010. The before mentioned dates are with the understanding that the City reserves the right to suspend all roadway construction
activities until the spring /summer of 2011, if subgrade soils and/or weather conditions are deemed unsuitable by the City Engineer. This action
results in no increase to the contract payment amount.
Item No.
Spec. Ref.
Item Name
Unit
Quantity
Unit Price
Amount
INCREASE ITEMS: -
- -
- -
TOTAL INCREASE ITEMS
$0.
DECREASE ITEMS:
"
TOTAL DECREASE ITEMS"
-
$0.0
NET INCREASE --------- - - - - -- - - ---- --
$0.00
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of 0.00 (add)1(deduetjr
in extension of -0- days shall be allowed for completion. The original completion date shall not be changed.
ORIGINAL ,
CONTRACT
AMOUNT
PREVIOUS ADDITIONSIDEDUCTIONS
THIS ADDITION /DBDUCTKM `'
TOTAL
$739,591A7-
$0.00 -'
90.00
$739,591.17
APPROVED:
APPROVED:
City of Hutchinson - Mayor: Steven W Cook
DATED: 08/11/2010
Contractor - Mathiowetz Construction
DATED:
APPROVED:
APPROVED:
City of Hutchinson - City Administrator: Ga Plotz
DATED: 08111/2010 �7
City of Hutchinson - City Engineer. Kent Exner
DATED:
M
)w
33l Hessen wens soudeart
Hmchimoa, MN 55350
(320) 587- SIS)ITM (320)234.424
—._ CfficerN
� ,1_
Residence Address City &ate P
APP
All applications must be received at least 30 days before event in order to be considered
r�nwraeear�ra�oAa111'R�
Permit Fee: S30 (short term)
Date Received:
City of Hutchinson
LIGATION FOR PARADE PERMIT
Phone Nwnbo
Parade Date joIl /(d Assembly Time: /rr
Location and Description of Assembly Area
Starting Time of Parade: I OM Estimated rweofParade yo m1n
Starting Point cf Parade: vY1li/d /P S' v
Rowe of Parade Travel: ' <dk/A
Zv r r
Ending Point of Parade: t'RrKrn� t//l
Approximate Number of Unite, Animals, and Yebicks which will constitrrteParade=
ydl�Jf 1S —
Type and Description nd Vehicles: on of Animals C 4 r- ` i--
Maximum interval of Space to be Maintained Between Units:
Maximum Length of Parade: 3 O E -10
Minimum and Maximum Speed of P arade YhO�
Portion of Street Width Traversed:
Z d 04ZbiEZOZE WOSWIH3.tnH AO A.IIO
�
WdLO :Z OTOZ LT Ur
� I .
CayofHWc k"
dpp7tcabe■1ar Parade Per■dr
Page 3 q/1
e following items need to be completed and/or attached in order for the application to be
Permit fee paid in fall (check or money order): ❑ yes ❑ no
I declare that the information I have Provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the' on
Signanre oJaat d affioer of orgm+iraMon w parade. chairman Dale
Police p approved O denied Notes: _
City Council ❑ approval O deni Notes:
6 •d
�J
04ZbiEZOZE WOSWIH3lf1H d0 A1I3 WdLOtZ OSOZ LT onC
IP
Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar Street Suite 133, St. Paul MN 55101 -5133
(651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555
W W W.DPS.STATE.MN.US
APPLICATION AND PERMIT
FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION
DATE ORGANIZED
TAX EXEMPT NUMBER
l4 le
i9 S 3
STREET ADDRESS
CITY
STATE
ZIP CODE
�`��S �f� /f ✓c Si✓
lyule
/7) N
S5 o
NAME OF PERSON MAKING APPLICATION
BUSINESS PHONE
HOME PHONE
vso r.
(32a) d4o 6
DATES LIQUOR WILL BE SOLD p /9
TYPE OF ORGANIZATION
OT TIA f-PARTTABLL RELIGIOUS
ORGANIZATION OFFICER'S NAME
ADDRESS
—� n
0 en � 4 rS0 r /'vL Si GL[/t.�
/7 .7 S U /Y ✓C J �'�, .wJo Al
ORGANIZATION OFFICER'S NAME
ADDRESS
ORGANIZATION OFFICER'S NAME
ADDRESS
Location license will be used. If an outdoor area, describe
P6 ',(son C\i�,r_ "a - '1,5 Ha✓r,1
ioo St 5W t k\flS0,t &I s43 C0
Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service.
110
Will the applicant carry liquor liability insurance? If so, please provide the carrier's name and amount of coverage.
e5 - e Jc` t
As soc.
be coo 4r! s` ✓ _w cvw
"I ocpaoo fwwpm *wt ata palco,, A I a 000 pfg4n d
APROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING
ENFORCEMENT
CITY /COUNTY �uns�
DATE APPROVED
CITY FEE AMOUNT 3- ) 5. C
LICENSE DATES
DATE FEE PAID - - ')D - ) O
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address
above. If the application Is approved the Alcohol and Gambling Enrorcement Division will return this application to be used as the License for the event
PS-09079 (05/06)
"e
MINNESOTA LIQUOR LIABILITY ASSIGNED RISK PLAN
MINNESOTA JOINT UNDERWRITING ASSOCIATION
445 MINNESOTA ST SUITE 514
SAINT PAUL, MN 55101 -0760
(651) 222 -0484 OR 1- 800 -552 -0013
CERTIFICATE OF INSURANCE FOR LIQUOR LIABILITY COVERAGE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS
UPON THE CERTIFICATE HOLDER. THE CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE
COVERAGE AFFORDED BY THE CONTRACT LISTED BELOW.
POLICY NUMBER: 10 -0387
CONTRACT PERIOD: 12:01 A.M. 10/92010 TO 12:01 A.M. 10/ 102010 (or the time /hour the event license
expires)
CONTRACT HOLDER & ADDRESS
HUTCHINSON HOCKEY ASSOCIATION
1435 8TH AVE. SW
HUTCHINSON, MN 55350
SCHEDULED PREMISES: HUTCHINSON CIVIC ARENA, 950 ST. SW, HUTCHINSON, MN 55350
THIS IS TO CERTIFY THAT THE CONTRACT OF COVERAGE DESCRIBED HEREIN HAS BEEN ISSUED
TO THE CONTRACT HOLDER NAMED ABOVE AND IS IN FORCE AT THIS TIME. NOT WITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH
RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN TO THE COVERAGE
AFFORDED BY THE CONTRACT DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS
AND CONDITIONS OF SUCH CONTRACT.
TYPE OF COVERAGE
LIMITS OF LIABILITY
BODILY INJURY
PROPERTY DAMAGE $
LOSS OF MEANS OF SUPPORT $
ANNUAL AGGREGATE
300,000
EACH PERSON
1,000,000
EACH OCCURRENCE
60,000
EACH OCCURRENCE
300,000
EACH PERSON
1,000,000
EACH OCCURRENCE
1,000,000
ANNUALLY
SHOULD THE ABOVE CONTRACT BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE
PLAN WILL MAIL 60 DAYS WRITTEN NOTICE TO THE BELOW NAMED CERTIFICATE HOLDER,
HOWEVER, IN THE EVENT THE CANCELLATION IS FOR NON PAYMENT OF PREMIUM, THE PLAN
WILL MAIL A 10 DAY WRITTEN NOTICE.
CERTIFICATE HOLDER NAME & ADDRESS
DATE OF ISSUE: 7/22/10
CITY OF HUTCHINSON
10 FRANKLIN ST SW
HUTCHINSON, MN 55350
AGENCY NAME & ADDRESS
AUTHORIZED REPRESENTATIVE
INSURANCE BY DESIGN
14041 BURNHAVEN DR., STE 100
BURNSVILLE, MN 55020
(' 6�-' )
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Chief Dan Hatten g
DATE: 8 -5 -10
RE: Dueling Pianos
I am aware of a state approved liquor license that is on the agenda for your consideration
at the August 10 th, 2010 council meeting
My staff and I have met with organizers of this event, the Hutchinson Hockey Association.
The hockey association has contracted security with my department and I am comfortable
with the overall plan for the event.
I would ask council to consider limiting parking around Burich Arena during the event. I
have attached a map of the proposed streets that would be affected by the no parking
restriction.
Thank you for your consideration to this matter.
LOGISMap Output Page
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MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Chief Daniel Hatteno
DATE: April 19, 2010
RE: Consent Agenda
36` Annual; Arts & Crafts Festival and Taste of Hutchinson
Attached is a copy of a letter I received from Megan Peterson, Festival Coordinator, for the
annual Arts & Crafts Festival and Taste of Hutchinson.
My staff and I have met with Ms. Peterson and discussed their request regarding the police
department's participation during the Arts & Crafts Festival. I have also spoken with the
other departments that will be impacted by this event. I am comfortable and confident that
we can meet the needs of the Hutchinson Area Chamber of Commerce and recommend
approval of this request:
Farmers Market will be move to City Center but all access to the parking lot and payment
boxes will remain available.
c,(f)
2 Main Street South
Hutchinson, MN 55350
Chamber of Commerce
Convention & Visitors Bureau
June 17, 2010
Dan Hatten
Chief of Police
Hutchinson Police Department
10 Franklin St SW
Hutchinson, MN 55350
Dear Chief Hatten:
320.587.5252
800.572.6689
Fax 320587.4752
info @explotchurchinson.com
www.explorehurchinson.com
The 36 Annual Arts & Crafts Festival and Taste of Hutchinson will be held Friday, September
17, 10 am — 6 pm and Saturday, September 18, 9 am — 4 pm in Library Square and 1 Ave SE.
Setup for the festival will begin on Thursday, September 16 at 8 am. The event will end on
Saturday the 18 at 4 pm. Cleanup is usually completed by 8 pm on the l8 A rain location will
not be provided. A severe weather emergency plan is currently in place.
The Arts & Crafts Festival committee would like to request the support and assistance of the City
of Hutchinson in regards to the areas outlined in the attached document. We understand that our
request for support of the festival will affect multiple City of Hutchinson departments.
In order to maintain positive relationships with area businesses, the Arts & Crafts Festival
committee will be sending letters of notice to the businesses that will be directly affected by the
event taking place in downtown Hutchinson.
We truly appreciate the City of Hutchinson's role in making this annual event a success in the
Hutchinson community. Thank you for your support! If you have any questions regarding this
request, please contact Megan Peterson at 320 - 234 -0789 or email
megan@explorehutchinson.com
Sincerely, �
Megan Peterson
Festival Coordinator
Cc: Sergeant Joseph Nagel
V-0
36 th Annual Hutchinson Arts & Crafts Festival and Taste of Hutchinson
Request of Support from the City of Hutchinson — June 17, 2010
Administration
• The Hutchinson Ambassadors wish to reserve all concession rights in the downtown area
as well as the control of any and all food exhibitors for the Taste of Hutchinson. The
Ambassadors have an agreement with the Downtown Association regarding the operation
of the Popcorn Wagon during the event.
• Use of electricity in band shell and along 1" Ave SE during the festival weekend
Police Department
• Overnight security on Thursday, September 16` and Friday, September 17`
• Assistance with pedestrian traffic crossing on the corner of Main Street and l Ave.
• Assistance in directing vendor traffic during the event
• Emergency services support during the event
Parks & Recreation
• Exclusive use of Library Square for art & craft exhibitors for September 16 -18, 2010
• Delivery of picnic tables to the 101 Park Place parking lot on Thursday, September 16`
• Removal of select park benches within Library Square on Thursday, September 16`
Street Department
• Closing of I" Ave SE between Main Street and Hassan Street for the Taste of Hutchinson
on September 16 -18, 2010
• Closing of Hassan St between Washington Ave E to 3rd Ave SE for arts & crafts
exhibitor loading, unloading, dumpsters, and restrooms
• Closing of the municipal parking lot on the corner of Hassan Street and I" Ave SE for
September 16 -18, 2010
• Restriction of parking on the east side of Main Street between 1 Ave SE and
Washington Ave and long the south side of Washington Ave between Main St and
Hassan St.
4cf)
9*Sidi
To Mayor and Council;
Creekside Soils
Creekside Organic Material Processing Facility
1500 Adams St. SE
Hutchinson, MY 55750 -7011
320 -587 -67621 Fax 320 -234 -5649
This memo serves as a request for approval to sell a 50 ft stacking conveyor Creekside has out grown
based on current screening operations.
It is my recommendation to sell the existing conveyor. The 50 ft conveyor was originally purchased for
$10,000 in 2005; however, there is a current proposal from a customer to buy the used conveyor for
$12,000 minus $1000 commission for selling the conveyor, which would net Creekside a profit on the
sale of the conveyor.
The intentions of these funds would be as follows. Use the funds from the sale of this piece of
equipment for $11,000. Plus the funds we received from the sale of our used windrow turner of $10,000
and purchase a used conveyor. We have an opportunity to purchase a used 2001 M85 stacking conveyor
for a purchase price of $28,500 compared to the price of $60,000 for a new. We would have two options
of how we could purchase this piece of equipment as this was not planned in the 2010 budget but is to
be proposed in the 2011 budget. First option would be to rent the conveyor till January 1 for $2,500.00
per month with all rent to apply towards purchase. Or we would request your approval to purchase now
and acquire the balance of $7,500.00 from our 2010 budget.
The efficiencies that will be realized by this proposal would be the time that would be saved by not
having to remobilize the conveyor and screening unit as much during the screening operations at
Creekside which at this time can take up to a half a day of down time. Also the other screener we have is
diesel and the one being proposed to sell is gas which would be the savings of having two different fuels
for equipment.
Thank you for considering this request,
Doug Johnson
Creekside General Manager
WO
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
8/10/2010
Check M
Ck Date Amount Vendor/ Explanation
Account Description
161257
8/10/2010
261.44 A & K REPAIR
CREEKSIDE
161258
8/10/2010
6,600.00 ABDO, EICK & MEYERS
AUDIT & FINANCE
161260
8/10/2010
804.57 ACE HARDWARE
OPERATING SUPPLIES
161261
8/10/2010
45.00 AEM SERVICES
PLUMBING PERMITS
161262
8/10/2010
1,827.06 ALPHA WIRELESS
CENTRAL GARAGE REPAIR
161263
8/10/2010
90.00 AMENT, ADAM
DUES & SUBSCRIPTIONS
161264
8/10/2010
218.00 AMERICAN BOTTLING CO
COST OF SALES -MISC
161265
8/10/2010
268.61 AMERICAN MESSAGING
COMMUNICATIONS
161266
8/10/2010
126.88 AMERIPRIDE LINEN & APPAREL
CONTRACT REPAIR & MAINTENANCE
161267
8/10/2010
16,180.95 ANDERSON CHEMICAL COMPANY
CHEMICALS & PRODUCTS
161268
8/10/2010
62.89 ANDERSON CRANE RUBBER COMPANY
RECEIVED NOT VOUCHERED
161269
8/10/2010
7,000.00 AQUARIA PETS
LOAN
161270
8/10/2010
104.64 ARAMARK UNIFORM SERVICE
CLEANING SUPPLIES
161271
8/10/2010
488.58 ARCTIC GLACIER PREMIUM ICE INC
COST OF SALES -MISC
161272
8/10/2010
286.80 ASHWILL INDUSTRIES
OPERATING SUPPLIES
161273
8/10/2010
61.77 ASPEN EQUIPMENT CO
CENTRAL GARAGE REPAIR
161274
8/10/2010
178.02 B & C PLUMBING & HEATING INC
CONTRACT REPAIR & MAINTENANCE
161275
8/10/2010
2,000.00 BARTCO
LOAN
161276
8/10/2010
30.00 BARTHOLOMEW, JAY
RECREATION ACTIVITY FEES
161277
8/10/2010 _
511.75 BEACON ATHLETICS
OPERATING SUPPLIES
161278
8/10/2010
176.00 BELLBOY CORP
COST OF SALES - LIQUOR
161279
8/10/2010
768.85 BERGER PLUMBING HEATING AC
CONTRACT REPAIR & MAINTENANCE
161280
8/10/2010
216.54 BERNICK'S
COST OF SALES -MISC
161281
8/10/2010
210.00 BERNICK'S FOOD SERVICE
FOOD PRODUCTS - CONCESSION
161282
8/10/2010
1,478.00 BLACK HILLS AMMUNITION
OPERATING SUPPLIES
161283
8/10/2010
13,175.00 BLUE VALLEY SOD
RECEIVED NOT VOUCHERED
161284
8/10/2010
450.00 BOND TRUST SERVICES CORPORATIO
PAYING AGENT FEES
161285
8/10/2010
450.00 BOND TRUST SERVICES CORPORATIO
PAYING AGENT FEES
161286
8/10/2010
555.62 BRANDON TIRE CO
CENTRAL GARAGE REPAIR
161287
8/10/2010
317.08
BRANDT GARMENT LETTERING
UNIFORMS & PERSONAL EQUIP
161288
8/10/2010
8,611.50
BRAUN INTERTEC CORP
PROFESSIONAL SERVICES
161289
8/10/2010
20.00
BRINKMAN, DUANE
RECREATION ACTIVITY FEES
161290
8/10/2010
4,957.31
BRYAN STREICH TRUCKING
FREIGHT - IN
161291
8/10/2010
19.80
BUFFALO CREEK ENTERPRISES
COST OF SALES -MISC
161292
8/10/2010
1,582.48
BUSINESSWARE SOLUTIONS
DUE FROM UTILITIES
161293
8/10/2010
54,336.55
C & L DISTRIBUTING
COST OF SALES -BEER
161294
8/10/2010
824.62
CALIFORNIA CONTRACTORS SUPPLIE
SMALL TOOLS
161295
8/10/2010
20.00
CARLSON, AMY
RECREATION ACTIVITY FEES
161296
8/10/2010
27.36
CARQUEST OF HUTCHINSON
REPAIR & MAINTENANCE SUPPLIES
161297
8/10/2010
333.77
CENTRAL HYDRAULICS
RECEIVED NOT VOUCHERED
161298
8/10/2010
104.52
CENTRAL LANDSCAPE SUPPLY
OPERATING SUPPLIES
161299
8/10/2010
873.80
CHAPPELL CENTRAL INC.
CONTRACT REPAIR & MAINTENANCE
161300
8/10/2010
172.86
CHEMSEARCH
CENTRAL GARAGE REPAIR
161301
8/10/2010
40.00
CHRISTENSEN, LISA
RECREATION ACTIVITY FEES
161302
8/10/2010
2,030.63
CITI -CARGO & STORAGE
SIGNS & STRIPPING MATERIALS
161303
8/10/2010
11,889.85
CLARKE MOSQUITO CONTROL PRODUC
OTHER CONTRACTUAL
161304
8/10/2010
283.22
CMK SERVICES LLC
OTHER CONTRACTUAL
161305
8/10/2010
64.00
COLLETTE,JESSEE
OTHER REVENUES
161306
8/10/2010
119.62
COMDATA CORPORATION
FOOD PRODUCTS - CONCESSION
161307
8/10/2010
20.00
CONDON, KATIE
RECREATION ACTIVITY FEES
161308
8/10/2010
171.45
CONTINENTAL RESEARCH CORP
CLEANING SUPPLIES
161309
8/10/2010
920.99
CREEKSIDE SOILS
REPAIR & MAINTENANCE SUPPLIES
161310
8/10/2010
207.77
CROW RIVER AUTO & TRUCK REPAIR
CENTRAL GARAGE REPAIR
161311
8/10/2010
246.50
CROW RIVER GLASS & SIGNS
CENTRAL GARAGE REPAIR
161312
8/10/2010
698.19
CROW RIVER SIGNS
OPERATING SUPPLIES
161313
8/10/2010
4,587.85
CUMMINS NPOWER, LLC
CONTRACT REPAIR & MAINTENANCE
161314
8/10/2010
94.70
DAAK REFRIGERATION
CONTRACT REPAIR & MAINTENANCE
161315
8/10/2010
4,842.27
DAY DISTRIBUTING
COST OF SALES -BEER
161316
8/10/2010
134.27
DISCRAFT
OPERATING SUPPLIES
161317
8/10/2010
480.00
DONOHUE & ASSOCIATES
PROFESSIONAL SERVICES
161318
8/10/2010
3,891.70
DPC INDUSTRIES INC
CHEMICALS & PRODUCTS
�1
161319
8/10/2010
613.60
DROP -N -GO SHIPPING, INC
POSTAGE
161320
8/10/2010
2,379.53
DUSTCOATING
CONTRACT REPAIR & MAINTENANCE
161321
8/10/2010
2,674.35 DYNA SYSTEMS
REPAIR & MAINTENANCE SUPPLIES
161322
8/10/2010
26.89 ECONO FOODS
MISCELLANEOUS
161323
8/10/2010
67.25 ECONOMIST, THE
DUES & SUBSCRIPTIONS
161324
8/10/2010
205.20 ELECTRO WATCHMAN
CONTRACT REPAIR & MAINTENANCE
161325
8/10/2010
1,200.00 ENVIRONMENTAL TOXICITY CONTROL
PROFESSIONAL SERVICES
161326
8/10/2010
3,690.40 EVERETT & VANDERWIEL PLLP
PROFESSIONAL SERVICES
161327
8/10/2010
20.00 FABEL, MANDY
RECREATION ACTIVITY FEES
161328
8/10/2010
149.65 FASTENAL COMPANY
REPAIR & MAINTENANCE SUPPLIES
161329
8/10/2010
994.33 FENSKE'S STUMP REMOVAL
CONTRACT REPAIR & MAINTENANCE
161330
8/10/2010
180.00 FIRE SAFETY USA, INC
SMALL TOOLS
161331
8/10/2010
658.28 FORD HALL COMPANY
EQUIPMENT PARTS
161332
8/10/2010
385.57 FRANKLIN PRINTING INC
OPERATING SUPPLIES
161333
8/10/2010
40.00 FRONING, SANDY
RECREATION ACTIVITY FEES
161334
8/10/2010
48.05 G & K SERVICES
OPERATING SUPPLIES
161335
8/10/2010
83.80 GALLS AN ARAMARK CO
UNIFORMS & PERSONAL EQUIP
161336
8/10/2010
886.26 GARTNER REFRIGERATION & MFG, I
CONTRACT REPAIR & MAINTENANCE
161337
8/10/2010
1,167.50 GRAND PERE WINES INC
COST OF SALES -WINE
161338
8/10/2010
170.00 GRUENHAGEN, ALEESHA
RENTS -BLDGS OTHER
161339
8/10/2010
2,069.50 HANSEN DIST OF SLEEPY EYE
COST OF SALES -BEER
161340
8/10/2010
3,221.23 HANSEN GRAVEL
STREET MAINT.MATERIALS
161341
8/10/2010
287.15 HASLER, INC
RENTALS
161342
8/10/2010
2,974.84 HAWKINS INC
CHEMICALS & PRODUCTS
161343
8/10/2010
11,426.20 HCVN -TV
CABLE TV
161344
8/10/2010
246.58 HD SUPPLY WATERWORKS LTD
METERS & METER PARTS
161345
8/10/2010
176.00 HECKMAN, JEREMY
OTHER CONTRACTUAL
161346
8/10/2010
204.00 HEMMAH, ALEXANDER
OTHER CONTRACTUAL
161347
8/10/2010
707.33 HENRY'S WATERWORKS INC
EQUIPMENT PARTS
161348
8/10/2010
328.66 HILLYARD / HUTCHINSON
CLEANING SUPPLIES
161349
8/10/2010
398.91 HIRSHFIELD'S INC
REPAIR & MAINTENANCE SUPPLIES
161350
8/10/2010
26,177.55 HJERPE CONTRACTING
CONTRACT REPAIR & MAINTENANCE
161351
8/10/2010
452.00 HOFF, JON
OTHER CONTRACTUAL
161352
8/10/2010
3,343.79 HOLT MOTORS INC
CENTRAL GARAGE REPAIR
161353
8/10/2010
495.00 HOLT TOUR & CHARTER
OTHER CONTRACTUAL
161354
8/10/2010
2,448.00 HUTCH BOWL
OPERATING SUPPLIES
161355
8/10/2010
448.88 HUTCH CAFE
OPERATING SUPPLIES
161356
8/10/2010
2,144.00 HUTCHINSON AREA HEALTHCARE
COMMON AREA MAINTENANCE
161357
8/10/2010
386.11 HUTCHINSON CO -OP AGRONOMY
CHEMICALS & PRODUCTS
161358
8/10/2010
6,822.86 HUTCHINSON CONVENTION & VISITO
LODGING TAX REIMBURSEMENT
161359
8/10/2010
90.00 HUTCHINSON MEDICAL CENTER
MISCELLANEOUS
161360
8/10/2010
958.05 HUTCHINSON SENIOR ADVISORY BOA
OPERATING SUPPLIES
161361
8/10/2010
7,099.00 HUTCHINSON UTILITIES
DUE FROM UTILITIES
161362
8/10/2010
303.21 HUTCHINSON WHOLESALE
REPAIR & MAINTENANCE SUPPLIES
161363
8/10/2010
4,590.00 HUTCHINSON, CITY OF
MISCELLANEOUS
161364
8/10/2010
2,000.00 HUTCHINSON, CITY OF
MISCELLANEOUS
161365
8/10/2010
700.00 I.M.S. SHARPENING SERVICE
CONTRACT REPAIR & MAINTENANCE
161366
8/10/2010
38.90 INDIANHEAD SPECIALTY CO
OFFICE SUPPLIES
161367
8/10/2010
93.10 INTERNATIONAL CODE COUNCIL INC
OFFICE SUPPLIES
161368
8/10/2010
199.42 INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
161369
8/10/2010
242.00 JAROSZ, TOM
OTHER CONTRACTUAL
161370
8/10/2010
1,349.52 JEFF'S ELECTRIC
RECEIVED NOT VOUCHERED
161371
8/10/2010
418.00 JIM'S GARDEN SERVICE
CONTRACT REPAIR & MAINTENANCE
161372
8 /10/2010
92.14 JLR GARAGE DOOR SERVICE
CONTRACT REPAIR & MAINTENANCE
161373
8/10/2010
29,131.03 JOHN DEERE CREDIT
CAPITAL LEASES
161374
8/10/2010
21,522.14 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES- LIQUOR
161375
8/10/2010
66.41 JOHNSTONE SUPPLY
REPAIR & MAINTENANCE SUPPLIES
161376
8/10/2010
7,547.10 JUUL CONTRACTING CO
CONTRACT REPAIR & MAINTENANCE
161377
8/10/2010
220.00 KELLY, BRIAN
OTHER CONTRACTUAL
161378
8/10/2010
20.00 KIDS INC
RECREATION ACTIVITY FEES
161379
8/10/2010
995.00 KINNEY & LANGE
PROFESSIONAL SERVICES
161380
8/10/2010
2,151.73 KNIFE RIVER
CONTRACT REPAIR & MAINTENANCE
161381
8/10/2010
119.99 KOGLIN, KEVIN
UNIFORMS & PERSONAL EQUIP
161382
8/10/2010
21.00 KOPESKY, MICHELLE
RECREATION ACTIVITY FEES
161383
8/10/2010
677.03 KRIS ENGINEERING
CENTRAL GARAGE REPAIR
161384
8/10/2010
488.47 L & P SUPPLY CO
CENTRAL GARAGE REPAIR
161385
8/10/2010
190.13 LANDSCAPE CONCEPTS, INC
IMPROV OTHER THAN BLDGS
161386
8/10/2010
295.00 LEAGUE OF MN CITIES
TRAVEL SCHOOL CONFERENCE
161387
8/10/2010
31.00 LENARZ, TRISHA
RECREATION ACTIVITY FEES
161388
8/10/2010
192.00 LEXISNEXIS
DRUG TESTING
161389
8/10/2010
819.94 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
161390
8/10/2010
48.50 LINDER, THOMAS
ACCOUNTS PAYABLE MANUAL
161391
8/10/2010
55.74 LOCATORS & SUPPLIES
SAFETY SUPPLIES
161392
8/10/2010
33,980.70 LOCHER BROTHERS INC
COST OF SALES -BEER
161393
8/10/2010
816.00 LOGIS
DUE FROM UTILITIES
161394
8/10/2010
2,928.75 LYNDE & MCLEOD INC
RECEIVED NOT VOUCHERED
161395
8/10/2010
15.37 M -R SIGN
SIGNS & STRIPPING MATERIALS
161396
8/10/2010
69.98 MAGNUSSON, BRIAN
UNIFORMS & PERSONAL EQUIP
161397
8/10/2010
3,031.34 MARK'S BARBER SHOP
LOAN
161398
8/10/2010
206,650.58 MATHIOWETZ CONSTRUCTION
IMPROV OTHER THAN BLDGS
161399
8/10/2010
150.00 MCLEOD COUNTY AGRICULTURAL ASS
RECEIVED NOT VOUCHERED
161400
8/10/2010
16,520.10 MCLEOD COUNTY AUDITOR - TREASURE
IMPROV OTHER THAN BLDGS
161401
8/10/2010
285.00 MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
161402
8/10/2010
46.00 MCLEOD COUNTY RECORDER
PRINTING & PUBLISHING
161403
8/10/2010
30,000.00 MCLEOD COUNTY REGIONAL RAIL AU
CONTRACT PAYABLE
161404
8/10/2010
85.00 MCLEOD COUNTY SOCIAL SERVICES
RECREATION ACTIVITY FEES
161405
8/10/2010
703.24 MCRAITH, JOHN
OPERATING SUPPLIES
161406
8/10/2010
161.O0MEHR,BRIAN
TRAVEL SCHOOL CONFERENCE
161408
8/10/2010
1,380.66 MENARDS HUTCHINSON
REPAIR & MAINTENANCE SUPPLIES
161409
8/10/2010
66.00 MERKINS, ANDREW
OTHER CONTRACTUAL
161410
8/10/2010
524.80 MEYER LABORATORY, INC
CLEANING SUPPLIES
161411
8/10/2010
3,321.41 MIDWEST PLAYSCAPES INC.
OPERATING SUPPLIES
161412
8/10/2010
151.82 MINI BIFF
OTHER CONTRACTUAL
161413
8/10/2010
875.96 MINNESOTA DEPT OF LABOR & INDU
BLDG PERMIT SURCHARGES
161414
8/10/2010
2,850.00 MINNESOTA MUNICIPAL UTILITIES
PROFESSIONAL SERVICES
161415
8/10/2010
200.00 MINNESOTA RURAL WATER ASSN
DUES & SUBSCRIPTIONS
161416
8/10/2010
405.00 MINNESOTA SAFETY COUNCIL
DUES & SUBSCRIPTIONS
161417
8/10/2010
56.45 MINNESOTA SHREDDING
REFUSE - RECYCLING
161418
8/10/2010
359.12 MINNESOTA SPORTS FEDERATION
OPERATING SUPPLIES
161419
8/10/2010
16.92 MINNESOTA STATE BAR ASSOC.
OPERATING SUPPLIES
161420
8/10/2010
1,039.00 MINNESOTA TWINS
OPERATING SUPPLIES
161421
8/10/2010
4,470.00 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
161422
8/10/2010
125.00 MEYER, CYNTHIA
OPERATING SUPPLIES
161423
8/10/2010
38.00 MUELLERLEILE, SONJA
CIVIC ARENA -FEES & RENTS
161424
8/10/2010
40.00 MURPHY, SHERRY
RECREATION ACTIVITY FEES
161425
8/10/2010
1,036.33 NASH FINCH COMPANY
CONTRACT REPAIR & MAINTENANCE
161426
8/10/2010
102.97 NORTH CENTRAL LABORATORIES
OPERATING SUPPLIES
161427
8/10/2010
125.00 NORTH SHORE ANALYTICAL INC
PROFESSIONAL SERVICES
161428
8/10/2010
15.24 NORTHERN SAFETY & INDUSTRIAL
SAFETY SUPPLIES
161429
8/10/2010
366.68 NORTHERN SAFETY TECHNOLOGY
EQUIPMENT PARTS
161430
8/10/2010
20.00 NU TELECOM /ATTN KAREN
PARK FEES
161431
8/10/2010
481.76 O'REILLYAUTO PARTS
CENTRAL GARAGE REPAIR
161432
8/10/2010
32.00 OESTREICH, ANGIE
OTHER REVENUES
161433
8/10/2010
54.82 OFFICE DEPOT
OFFICE SUPPLIES
161434
8/10/2010
154.03 OFFICE OF ENTERPRISE TECHNOLOG
COMMUNICATIONS
161435
8/10/2010
47.50 OLINGER, DAN
OTHER REVENUES
161436
8/10/2010
21.27 OLSON'S LOCKSMITH
REPAIR & MAINTENANCE SUPPLIES
161437
8/10/2010
93.00 OUTDOOR MOTION
CONTRACT REPAIR & MAINTENANCE
161438
8/10/2010
51.27 PENKE, JACKIE
OPERATING SUPPLIES
161439
8/10/2010
12,168.94 PHILLIPS WINE & SPIRITS
COST OF SALES- LIQUOR
161440
8/10/2010
163.50 PIONEER
SIGNS & STRIPPING MATERIALS
161441
8/10/2010
2,040.00 POSTMASTER
POSTAGE
161442
8/10/2010
1,051.65 PRECAST SYSTEMS
OPERATING SUPPLIES
161443
8/10/2010
1,484.97 PREMIER TECH PACKAGING
RECEIVED NOT VOUCHERED
161444
8/10/2010
3,628.44 PRIEVE LANDSCAPING & LAWN CARE
IMPROV OTHER THAN BLDGS
161445
8/10/2010
2,453.28 PRIMROSE OIL CO
EQUIPMENT PARTS
161446
8/10/2010
186.51 PRO AUTO & TRANSMISSION REPAIR
CENTRAL GARAGE REPAIR
161447
8/10/2010
255.00 PUBLIC SAFETY EQUIPMENT
CONTRACT REPAIR & MAINTENANCE
161448
8/10/2010
54.80 QUADE ELECTRIC
REPAIR & MAINTENANCE SUPPLIES
161449
8/10/2010
2,000.00 QUALITY CONTROL & INTEGRATION
PROFESSIONAL SERVICES
161450
8/10/2010
3,320.63 QUALITY FLOW SYSTEMS
CONTRACT REPAIR & MAINTENANCE
161451
8/10/2010
16,770.65 QUALITY WINE & SPIRITS CO.
COST OF SALES -MISC
161452
8/10/2010
90,786.39 R & R EXCAVATING
IMPROV OTHER THAN BLDGS
161453
8/10/2010
1,727.10 R.J.L. TRANSFER
FREIGHT
161454
8/10/2010
2,345.50 RAGHEAD SPORTSWEAR INC
FOOD PRODUCTS- CONCESSION
161455
8/10/2010
248.72 RECREONICS
REPAIR & MAINTENANCE SUPPLIES
161456
8/10/2010
7,183.68 REINER ENTERPRISES, INC
FREIGHT
��
161457
8/10/2010
127.97 REINER IRRIGATION & SEPTIC INC
REPAIR & MAINTENANCE SUPPLIES
161458
8/10/2010
1,144.42 ROYAL TIRE
CENTRAL GARAGE REPAIR
161459
8/10/2010
1,053.00 RUNKE, DOREEN
OTHER CONTRACTUAL
161460
8/10/2010
706.96 RUNNING'S SUPPLY
OPERATING SUPPLIES
161461
8/10/2010
1,839.78 RUTZ PLUMBING & HEATING
EQUIPMENT PARTS
161462
8/10/2010
1,070.54 SAM'S CLUB
FOOD PRODUCTS- CONCESSION
161463
8/10/2010
12.57 SAS AHN UTILITIES LLC
ACCOUNTS PAYABLE MANUAL
161464
8/10/2010
86.31 SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
161465
8/10/2010
43,309.24 SCHOOL DIST # 423
OTHER REVENUES
161466
8/10/2010
35.00 SCHWARZE, WAYNE
PARK FEES
161467
8/10/2010
13,908.66 SEH
PROFESSIONAL SERVICES
161468
8/10/2010
1,320.00 SENSUS
CONTRACT REPAIR & MAINTENANCE
161469
8/10/2010
363.42 SEPPELT, MILES
TRAVEL SCHOOL CONFERENCE
161470
8/10/2010
8,400.00 SHAKOPEE, CITY OF
DUES & SUBSCRIPTIONS
161471
8/10/2010
20.00 SHAW, DEANA
RECREATION ACTIVITY FEES
161472
8/10/2010
100.00 SHAW, KAREN
PROFESSIONAL SERVICES
161473
8/10/2010
1,875.00 SOTA
TRAVEL SCHOOL CONFERENCE
161474
8/10/2010
2,410.18 SPRINT
COMMUNICATIONS
161475
8/10/2010
105.44 SPS COMMERCE
161476
8/10/2010
209.01 ST. JOSEPH'S EQUIPMENT INC
RECEIVED NOT VOUCHERED
161477
8/10/2010
31.00 STADICK, DENEAL
RECREATION ACTIVITY FEES
161478
8/10/2010
11.76 STANDARD PRINTING
OFFICE SUPPLIES
161479
8/10/2010
2,944.06 STAPLES ADVANTAGE
OFFICE SUPPLIES
161480
8/10/2010
343.00 STEARNS COUNTY COURT ADMINISTR
OTHER REVENUES
161481
8/10/2010
120.00 STENZEL, LISA
RENTS -BLDGS OTHER
161482
8/10/2010
40.00 TAPS -LYLE SCHROEDER
PROFESSIONAL SERVICES
161483
8/10/2010
43.10 TARGET BANK
OPERATING SUPPLIES
161484
8/10/2010
111.62 TEK MECHANICAL
CONTRACT REPAIR & MAINTENANCE
161485
8/10/2010
1,736.17 THE HARTFORD
EMPL.HEALTH & INS. BENEFIT
161486
8/10/2010
80.16 THOMSON WEST
OPERATING SUPPLIES
161487
8/10/2010
21.00 THORSON, JENNIFER
RECREATION ACTIVITY FEES
161488
8/10/2010
18.00 THRALL, BROOKLYN
OTHER CONTRACTUAL
161489
8/10/2010
706.50 TIBBITS ENGINEERING, P.A.
PROFESSIONAL SERVICES
161490
8/10/2010
475.60 TOWN & COUNTRY TIRE
CENTRAL GARAGE REPAIR
161491
8/10/2010
17,105.94 TREBELHORN & ASSOC
MOTOR FUELS & LUBRICANTS
161492
8/10/2010
103.17 TRI COUNTY WATER
CONTRACT REPAIR & MAINTENANCE
161493
8/10/2010
1,915.75 TRI -CITY PAVING
CONTRACT REPAIR & MAINTENANCE
161494
8/10/2010
300.00 TRICK & SHEER CONSTRUCTION
BUILDING REPAIRS
161495
8/10/2010
125.00 TURNER, TIM
UNIFORMS & PERSONAL EQUIP
161496
8/10/2010
3,848.00 TWIN CITY PALLETS INC.
RECEIVED NOT VOUCHERED
161497
8/10/2010
101.54 TWO WAY COMMUNICATIONS INC
OPERATING SUPPLIES
161498
8/10/2010
99.53 UHL, ROBERT
ACCOUNTS PAYABLE MANUAL
161499
8/10/2010
120.00 ULRICH, TIM
CAR ALLOWANCE - TRAVEL
161500
8/10/2010
357.94 UNITED LABORATORIES
REPAIR & MAINTENANCE SUPPLIES
161501
8/10/2010
82.50 US IDENTIFICATION MANUAL
DUES & SUBSCRIPTIONS
161502
8/10/2010
34.40 USI EDUCATION & GOVERNMENT SAL
OPERATING SUPPLIES
161503
8/10/2010
1,063.80 USPS- HASLER
POSTAGE
161504
8/10/2010
125.00 VEGA, CLAUDIA PATRICIA
OTHER LICENSES
161505
8/10/2010
7.18 VERMEER OF MINNESOTA
RECEIVED NOT VOUCHERED
161506
8/10/2010
74.76 VERTECH SOLUTIONS & SERVICES
CONTRACT REPAIR & MAINTENANCE
161507
8/10/2010
14,549.90 VIKING BEER
COST OF SALES -BEER
161508
8/10/2010
3,703.15 VIKING COCA COLA
FOOD PRODUCTS - CONCESSION
161509
8/10/2010
824.56 VIKING SIGN & GRAPHICS INC
BUILDINGS
161510
8/10/2010
214.50 VINOCOPIA INC
COST OF SALES - LIQUOR
161511
8/10/2010
31.22 WAL -MART COMMUNITY
REPAIR & MAINTENANCE SUPPLIES
161512
8/10/2010
353.14 WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
161513
8/10/2010
138.78 WASTE MANAGEMENT - SPRUCE RIDGE
REFUSE - LANDFILL CHARGES
161514
8/10/2010
28.50 WEILER, JARED
UNIFORMS & PERSONAL EQUIP
161515
8/10/2010
24.57 WEILER, JARED
OPERATING SUPPLIES
161516
8/10/2010
833.33 WELLS FARGO INSURANCE SERVICES
PROFESSIONAL SERVICES
161517
8/10/2010
562.02 WEST PUBLISHING PAYMENT CTR
OPERATING SUPPLIES
161518
8/10/2010
16.00 WHITTINGTON, EMILY
OTHER REVENUES
161519
8/10/2010
2,533.75 WINE COMPANY, THE
COST OF SALES -WINE
161520
8/10/2010
12,717.67 WIRTZ BEVERAGE MINNESOTA
COST OF SALES- LIQUOR
161521
8/10/2010
34.97 WISCONSIN INDUSTRIAL PRODUCTS
CENTRAL GARAGE REPAIR
161522
8/10/2010
37,422.00 WM MUELLER & SONS
CONTRACT REPAIR & MAINTENANCE
^, 161523
8/10/2010
1,228.50 WM MUELLER & SONS
OTHER CONTRACTUAL
161524
8/10/2010
3,402.00 WM MUELLER & SONS
CONTRACT REPAIR & MAINTENANCE
161525
8/10/2010
5,247.25 WOODLINE SAWMILLS, INC.
RECEIVED NOT VOUCHERED
r�
161526
8/10/2010
4,144.50 WORK CONNECTION, THE
161527
8/10/2010
306.24
ZIEGLER INC
161528
8/10/2010
133.01
AMERICAN FAMILY INS CO.
161529
8/10/2010
500.79
H.A.R.T.
981,745.59
Grand Total
Payment Instrument
Totals
Check Total
981,745.59
Total Payme
981,745.59
OTHER CONTRACTUAL
RECEIVED NOT VOUCHERED
ACCRUED LIFE INSURANCE
ACCRUED DEFERRED COMP
MEMO - WIRE TRANSFERS & ACCOUNT INFORMATION
07/19/10
TO: CITY STAFF & BANK OFFICIALS
FROM: JEREMY CARTER. FINANCE DIRECTOR
SUBJECT: AUGUST WIRE TRANSFER
The following funds (interest payments) need to be wired on 08/20/10
MN Public Facilities Authority
U.S. Bank, 101 5th St. E #2, St. Paul, MN 55101
ABA# 091000022, Acct Name: B24 Minnesota Public Facilities Authority
Acct# 180120013305
TOTAL WIRE AMT. $ 1,537,567.68
c'( V)
INTEREST
Drinking Water Revolving Fund Loan (PFA 2005)
38,334.19
Drinking Water Revolving Fund Loan (PFA 2006)
143,030.75
Clean Water Revolving Fund Loan (PFA 2007)
143,200.77
TOTAL INTEREST
$ 324,565.71
The following funds (principal payments) need to be wired on 08/20/10
PRINCIPAL
Drinking Water Revolving Fund Loan (PFA 2006)
556,000.00
Clean Water Revolving Fund Loan (PFA 2007)
657,001.97
TOTAL PRINCIPAL
$ 1,213,001.97
TOTAL WIRE AMT. $ 1,537,567.68
c'( V)
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 07/3012010
Period Ending Date: 07/24/2010
$59,701.56 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$11,542.19 MN Department of Revenue
State Withholding Tax
$38,369.01 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$4,883.92 TASC
Employee Flex Spending Deductions
$400.00 MNDCP
Employee Contributions - Deferred Comp
$1,689.60 ING
Employee Contributions - Deferred Comp
$2,141.15 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$1,247.37 MN Child Support System
Employee Deductions
$119,974.80 Total Electronic Funds Transfer
C,( h)
Memorandum
TO: Mayor and City Council
FROM: Gary D. Plotz, City Administrator
Brenda K. Ewing, Human Resources Director
RE: Direction to Staff — Compensation Plan /Job Evaluation Study Budgeted for 2010
DATE: August 5, 2010
Funds are budgeted for 2010 to complete a compensation plan /job evaluation study for the
regular full time and regular part time positions for the City of Hutchinson. This project has
been deferred in previous years due to budget issues, and the most recent study was
completed in 2005.
Moving forward with this project in 2010 has been discussed by management staff, and the
consensus of the Employee Wage Committee, at their meeting earlier this week, is to bring
this matter to the Council for direction on how to proceed — with a full study or an
abbreviated version.
Staff respectfully requests that the City Council consider moving forward with the study,
with completion of the project in 2010. The Council has a number of options regarding the
scope of the study which include the following:
1. Comprehensive review of all positions requiring written job evaluation forms from
all regular employees; and, a market study to determine proper City pay grade
placement and appropriate compensation levels for each designated pay grade
(format used with the 2005 study).
2. General review of all positions and requiring the job evaluation forms only for those
positions that management designates have significantly changed or are proposed to
change due to the budget related reorganizations; and, a market study to determine
proper City pay grade placement and appropriate compensation levels for each
designated pay grade.
3. General review of all positions, without the completion of job evaluation forms; and,
a market study to determine proper City pay grade placement and appropriate
compensation levels for each designated pay grade.
If the Council direction is to move forward with a study, staff also requests direction on how
to proceed in securing a consultant to provide the requested services. The two options
identified include the following:
sta�
1. Distributing a formal RFP outlining the requested services.
2. Allowing staff to contact consultants directly to negotiate the fee for the
professional services that are required for the study.
Staff will be at the meeting on August 10, 2010, to address any questions the Council may
have regarding the study.
M
MEMORANDUM
To: Mayor and City Council Members
From: Marc A. Sebora, City Attorney
Re: Waste Management Agreement
Date: August 3, 2010
Attached please find the addendum to our existing Waste Management contract that has been
negotiated with Waste Management.
Things that are the same:
1. Waste Management will still be picking up mixed solid waste from customers.
2. Waste Management will still be picking up organic waste and transporting it to
Creekside.
3. Waste Management will still be picking up recyclable material and transporting it
to the McLeod County recycling center.
4. Waste Management will still be conducting a hard good and white good pickup
once each Spring and once each Fall for our customers.
5. There will still be a Spring yard -waste pickup for our customers conducted by
Waste Management.
6. Rates will remain the same until April 1, 2011.
7. The City Council has the right to schedule a meeting annually to address
complaints, suggestions or to review public comments regarding Waste
Management's services to the City of Hutchinson.
8. This addendum extended the contract for a period of 5 years, the same time period
as for each of the last two extensions.
Things that have changed:
1. Waste Management will longer be responsible for scanning bar codes on carts to
determine participation in organics collection. The City has found that the cost of
this part of the program, especially equipment and supplies, exceeds the benefit
the City receives from getting information from scanning.
2. Waste Management will begin collections of organic materials from Hutchinson
public schools.
q Cam.)
Waste Management will increase its efforts to make organic material from its
other service areas available to Creekside (depending upon availability)
In the past, rates have been tied strictly to the Consumer Price Index. In this new
addendum, rates are again associated with the Consumer Price Index, but there is
a maximum increase of 4% per year and a minimum increase per year of 2 %. This
is in order to stabilize rates and make budgeting decisions easier.
These are the basics of the new agreement. Should you have questions concerning these changes
or the underlying contract, Gary Plotz, Jeremy Carter, and I will be at the meeting to address any
questions you may have.
9 Cc�)
Extension Amendment to Solid Waste Services Contract
This Addendum is made and entered into this day of 2010, by and between
Waste Management of Minnesota, Inc., (Contractor) and the City of Hutchinson (City).
WHEREAS, the City and Contractor are parties to an agreement "AGREEMENT FOR RESIDENTIAL
COLLECTION AND HAULING SERVICES BETWEEN HUTCHINSON AND WASTE MANAGEMENT
OF MINNESOTA, INC." dated October 1, 2000; and
WHEREAS, the City and the Contractor entered into "AMENDMENT NO. 1" on July 1, 2001; and,
WHEREAS, the City and the Contractor entered into an extension agreement "AMENDMENT NO. 2
AN AGREEMENT FOR RESIDENTIAL COLLECTION AND HAULING SERVICES; REFUSE,
GARBAGE, MIXED MUNICIPAL SOLID WASTE, AND SOURCE SEPARATED ORGANICS AND
RECYCLABLE MATERIALS" on October 1, 2005; and,
WHEREAS, the parties desire to modify the Agreements to more accurately reflect their present
intentions
NOW THEREFORE, the parties hereby, agree as follows:
1. Term Extension The term of the existing agreement between the City and the Contractor is hereby
extended for a period of five (5) years from October 1, 2010 to September 30, 2015.
2. Rate. The new rate for services effective 10/1/2010 for weekly MSW, service shall be $9.00.
3. Rate Adjustments. Adjustments shall be allowed on a semi annual basis effective April 1, 2011.
Thereafter, the rates shall be adjusted each October 1 and April 1. The rate adjustments shall be
measured according to the Consumer Price Index (CPI), Midwest Index — All Urban Users, minimum
I% - maximum 2 %. The calculation shall be derived from a calculation October to March for the April
adjustment; and April to September for the October adjustment.
4. Customer Counts Customer Counts shall be adjusted semiannually and shall be reported to Contractor
at the same time rate adjustments are made
5. Computerized Chip Reading System. The City has discontinued its participation in the Computerized
Chip Reading System. The Contractor shall no longer have to provide scanning services of the organic
carts as part of requirement of this agreement.
6. Trucks For the purpose of this next term, attachment `A' shall show an updated list of the trucks used
for services within the City.
9 (9)
Apart from the changes noted in this extension amendment, no provision of the original Agreement and
Amendment one (1) and amendment two (2) being is changed, altered or waived. In addition, all of the
provisions of this agreement, not inconsistent with this Extension Amendment shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties have executed this Amendment to Solid Waste Services Contract on
the date and year last written below.
City of Hutchinson:
By:
Steven Cook
Its: Mayor
Date:
ATTEST:
Gary Plotz
Its: City Administrator
Date:
Waste Management of Minnesota, Inc
by:
Michael Fleming
Its: Vice President
date:
9 (a)
ATTACHMENT `A'
Truck Make & Model:
Truck Capacity:
Hopper Capacity:
Type of Packer:
Type of Body:
Tailgate:
Tailgate locking system:
Tailgate Cylinder and Hose Type:
Dump Body:
Hydraulics:
Arm make and Assembly:
Arm Reach:
Arm Lift Capacity:
Camera System:
Special Lights:
Materials:
Drive:
Axels and Capacity of Each:
Motor HP:
Transmission:
Color:
TRUCK SPECIFICATIONS
- ollection Trucks #102743 & #102744
10/1/2010
Freightliner Condor
24 -yard
4 -yard
Auto Reach
McNelius
Yes
Yes
McNelius Cylinder /Parker Hose
Yes
Yes
McNelius Auto Reach
78 inches
2,000lbs.
Yes
Star Strobes
MSW & Organics
Right Side
20,000 front — 23,000 each rear axle
Cummins 330HP
Allison Automatic
WM Green Body with City of Hutchinson decal
9 (9�-)
C
To: Honorable Mayor & City Council
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax (320) 234 -6971
From: John Olson, Public Works Manager
Subject: Discussion of Mosquito Control Efforts
In the six years the City has been involved in mosquito control, we have never experienced
mosquito populations like this year. High populations of mosquitoes have been thriving in the
wet, warm environment this year's weather has produced.
We noticed the mosquitoes earlier than normal and responded by implementing adulticide
treatments a week earlier than normal, using one of the treatments carried over from 2009. We
have also scheduled adulticide treatments through August 9, which represents all of the scheduled
and additional treatments included in this year's contract.
Considering this year's circumstances, I believe it is prudent to have the City Council discuss mosquito
control efforts and, perhaps, consider identifying a source for up to an additional $16,000 of funding that
would allow up to 5 more treatments this year (August 16, August 23, August 30, September 6 &
September 13). Additional treatments into mid - September would be beneficial if weather patterns we've
experienced this summer continue.
The City Council could discuss potential funding sources at their July 27 meeting and, if necessary, delay
the decision to the August 10 meeting.
Considering the extraordinary year we've had for mosquitoes, I believe it would be in the City's best
interest to have the City Council discuss potentially funding additional adulticide treatments for 2010.
q N)
July 20, 2010
Date
Description
Female Mosquitoes trapped
L
June I -
Treatment carried over from 2009
6
2.
June 7 -
Scheduled treatment
1
3.
June 14 -
Scheduled treatment
12
4.
June 21 -
Scheduled treatment
16
5.
June 28 -
Scheduled treatment
30
6.
July 5 -
Scheduled treatment
972
7.
July 12 -
Scheduled treatment
91
8.
July 19 -
Additional treatment (I of 4)
358
9.
July 26 -
Additional treatment (2 of 4)
10.
August 2 -
Additional treatment (3 of 4)
It,
August 9 -
Additional treatment (4 of 4)
Considering this year's circumstances, I believe it is prudent to have the City Council discuss mosquito
control efforts and, perhaps, consider identifying a source for up to an additional $16,000 of funding that
would allow up to 5 more treatments this year (August 16, August 23, August 30, September 6 &
September 13). Additional treatments into mid - September would be beneficial if weather patterns we've
experienced this summer continue.
The City Council could discuss potential funding sources at their July 27 meeting and, if necessary, delay
the decision to the August 10 meeting.
Considering the extraordinary year we've had for mosquitoes, I believe it would be in the City's best
interest to have the City Council discuss potentially funding additional adulticide treatments for 2010.
q N)
July 20, 2010
Kent Exner
From:
John Olson
Sent:
Monday, August 02, 2010 11:18 AM
To:
Gary Plotz; Kent Exner; Jeremy Carter
Cc:
Sonja Muellerteile
Subject:
Mosquito Control
Regarding mosquito control:
I will be on vacation on Tuesday August 10 when the Council meets next.
The last proposed adulticide treatment will have been the night before the Council meets on August 10. Trap counts for
adult female mosquitoes were very high again last week. The forecast through mid - August continues to be hot, humid
conditions with several chances for precipitation. Later in August, a cooler period is expected. If a cooler, dryer period
happens, it may allow us to skip a week or two in late August and early September.
My recommendation remains that the Council consider adding up to five more adulticide treatments for the 2010
season:
August 16
August 23
August 30
September 6
September 13
John Olson
Public Works Manager
NOTICE: Unless restricted by law, e-mail correspondence to and from the City of Hutchinson or
Hutchinson Utilities may be public data subject to the Minnesota Data Practices Act and /or may be
disclosed to third parties.
9(-"D)
An Econo Development Authority
MEMORANDUM
Date: July 30, 2010
To: Honorable Mayor & City Council
From: Miles R. Seppelt�__
EDA Director
RE: Sale of Land in Industrial Park
The Hutchinson EDA is seeking City Council authorization to sell about 1.95 acres of land on
the east end of the new industrial park to a small company.
Essentially this will be a small warehouse type operation. No EDA assistance is being provided.
This project, while small, will generate some activity in the new industrial park and hopefully
serve as a catalyst for additional development.
The EDA has reviewed this project and is recommending approval.
The details:
Parcel:
Lot 4, Block 2, Rearrangement of Energy Park North
Size:
1.95266 acres
Price:
$58,579.89
To:
Chips Holding Company, LLC
Proceeds from the land sale would go back to the Community Improvement Fund.
I will have a short presentation at the City Council meeting.
In the meantime, if you have any questions or need additional information, please give me a call
at 234 -4223.
Thank you for your time and consideration.
ORDINANCE NO. 10 -0553
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE
SALE OF MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
Lot 4, Block 2, Rearrangement of Energy Park North
for good and valuable consideration is hereby transferred and conveyed to Chips Holding
Company, LLC
Section 2. The City Administrator, Gary D. Plotz, or his designee is authorized to sign
any and all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 24 day of August, 2010.
Steven W. Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
�oc�)
ORDINANCE NO. 10 -0554
AN INTERIM ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM ON THE CONSTRUCTION
OF FENCES ADJACENT TO TRAILS WITHIN THE CITY OF HUTCHINSON
WHEREAS, Minnesota Statute 462.355, Subd. 4, authorizes a municipality that is considering adopting or
amending official controls to adopt an interim ordinance restricting the construction of fences adjacent to trails for an
initial period not to exceed 6 months; and
WHEREAS, the City of Hutchinson desires to conduct a study and develop an ordinance that regulates fence
construction adjacent to trails; and
WHEREAS, the City of Hutchinson finds it is in the best long term interest of the City to delay fence construction
adjacent to trails within the City of Hutchinson until the official controls are amended; and
WHEREAS, the City of Hutchinson is desirous of adopting an interim ordinance as provided by Minnesota
Statute 462.355, Subd. 4, for the purpose of protecting the planning process and the health, safety and welfare of its
citizens during the preparation and consideration of official controls involving fence construction adjacent to trails
within the City of Hutchinson;
NOW THEREFORE THE CITY OF HUTCHINSON DOES HEREBY ORDAIN THAT:
The City of Hutchinson adopts an interim ordinance in accordance with Minnesota Statute 462.357
establishing a 6 -month moratorium on the construction of fences adjacent to trails within the City of
Hutchinson under the following terms:
a) The moratorium will apply to all property within the City of Hutchinson.
b) The moratorium does not apply to fence approvals previously granted or in effect at the time of the
adoption of this ordinance.
c) This interim ordinance may be terminated or modified by motion of the City Council prior to its
stated expiration date.
Adopted by the City Council this I Oth day of August, 2010.
ATTEST:
Mayor Steven W. Cook
Gary D. Plotz, City Administrator
1��
C
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
RE: Consideration of Project Award for TH 15 Water Main Lining Project
(Letting No. 7/Project No. 10 -08)
DATE: August 10, 2010
The City will receive bids for the TH 15 Water Main Lining project on Thursday, August 5th. Thus, City staff will
administer the review of the bids and prepare the necessary project award resolutions beforehand (to be distributed at the
City Council meeting).
During the City Council meeting, City staff will provide a brief overview of the project and associated bids prior to
communicating a project award recommendation.
cc: Gary Plotz —City Administrator
,C)W)
To: Citizens of the Hutchinson Fire District, Mayors, City Councils, and Town Board Supervisors
From. Brad Emans, Fire Chief
Date: 08/02/2010
Re: Monthly Update on Activities of the Fire Department
Fire Department Response: The Fire Department responded to 51 calls for service in the month of
July.
Fire Officer Only Response: A "fire officer only' responded to 15 calls in July, saying the Hutchinson
Fire District the cost of a "general" alarm estimated at 2$ .670.00 for the month.
Response Time (First Emergency Vehicle Out of the Door): July -4 minutes 31 seconds
Example of a Few of the Calls:
• The FD responded to a multi - family housing fire in the northwest part of the city when an
improperly discarded cigarette started a deck and the siding on fire. The FD was able to extinguish
the fire before it got into the attic;
• The FD responded to a multi- family housing fire in the northeast part of the city when an intoxicated
person started the kitchen on fire. Residence of the complex assisted in removing the intoxicated
person from the smoke filled unit;
• The FD responded to a commercial shop fire located in the rural fire district, the owner had the fire
under control, however the fire did get into the attic insulation which needed to be removed and
extinguished;
• The FD responded to a semi- tractor fire in the rural fire district, the semi was totally involved upon
arrival, the major concern for firefighters was exposures as the semi was parked with -in five feet of
the wood framed shop;
• The FD responded to an alarm at the hospital when a child pulled the fire alarm in the presents of
the parents and they all left the building without notifying hospital officials;
• The FD responded to a fire in the Middle School when a juvenile entered the building and ignited
multiple objects causing minor fire damage but filling approximately 25% of the building with
moderate to heavy smoke;
• The FD went out twice in July on Sky -Wam, fortunately no damaging weather stuck our fire district.
L9)
Breakdown of the Calls for the Month:
City
Type of Call
Number for the Month
Residential
5
Commercial/Industrial
15
MultWamily
3
School
4
Grass
0
Medical
2
CO
4
Rescue
1
Haz-Mat Leak/Spill
2
Vehicle
0
Sk -Wam
2
Mutual Aid
0
Total
38
Stru cture Fires
3
A
1
Rural:
Type of Call
Number for the Month
Residential
1
Commercial / Industrial
1
School
0
Farm Building
0
Grass
2
Medical
4
CO
0
Rescue
2
Haz -Mat Leak/Spill
2
Vehicle
1
Mutual Aid
0
Total
13
Structure Fires
1
Arson
0
Training: Firefighters trained on the following topics /equipment in July:
• Firefighters trained on truck operations and the importance of teamwork during an emergency;
• The Fire Department prepared for their annual fundraiser and open house scheduled for
September 11;
• Firefighters training on individual tasks related to the seat in the unit
• Page 2
1) L4
Fire Prevention / Public Relations ! Other Information:
• Firefighters attended the annual Sno-Pro's picnic and demonstrated the equipment they assisted in
purchasing;
• Firefighters assisted the Park & Recreation with their "Slip & Slide" at Rocket Ship Park;
• Firefighters provided rescue and medical operations for the National Tractor Pull located at the
McLeod County Fair;
• The Fire Department received a giant set -back when the Fire Inspector's position with the City of
Hutchinson was eliminated. As Inspector Popp leaves us, the jobs, and responsibilities assigned
him will also be eliminated.
Measurements:
Number of calls that required more than one engine, one IC, and four firefighters for July: 15
Estimated dollars lost to fire for the July: $11,500
Estimated dollars saved for the July: $12,085,000
• Page 3
��La-)
Hutchinson Public Library Board Minutes
Monday, June 28, 2010
Present: Roger Vacek, Stacey Nass, Guy Stone, Eric Yost, Abby Dahiquist, Janet Vacek, John Paulsen, and Mary Henke, Ex-
Officio. No one was absent
Vice President Guy Stone called the meeting to order. John Paulsen, President, arrived and took over. We introduced
ourselves to our new board member, Stacey Nass and she shared her background with us. The minutes from the last
meeting were reviewed. A correction to the date of the meeting was made. Guy moved the minutes be accepted with
the noted change made and Abby seconded the motion. Passed.
Old Business
1. Legacy Funds programs: These programs are bringing the arts to outstate Minnesota with great participation
from the community. The libraries are in a two -year funding cycle and programs are approved through a
Pioneerland (PLS) on -line application form. A report with a % page evaluation filled out by participants is
required after the program. The McLeod County libraries sponsored a chartered trip to the Minnesota History
Center in May. Several families commented that they couldn't have afforded a trip like this on their own.
2. There was no other old business.
New Business
1. Children's Summer Reading programs: Sherry Lund, the Children's Librarian, gave an update on the "Make a
Splash— Read!" program which started on June 7 and ends August 21. The program is set up the same way as
previous years. Children sign a contract to meet a weekly reading goal and receive prizes for each week they
meet their goal. 520 kids signed up this year and 40-50% are expected to complete the program. Sherry
received a 3M grant to cover the program expenses this year. There are also many events for the children to
attend throughout the summer such as Stories in the Park and the Schiffelly Puppets.
2. Legacy Funds programs
A. McLeod County "Bringing Books to Life Program —The Pioneer Trunk ": The Mcleod libraries in Hutchinson,
Glencoe, Brownton and Winsted are contracting with the McLeod County Historical Museum to created a
series of programs using Legacy Funds. A trunk with artifacts, books, scripts, teaching guides, and a costume
for the presenter will be created and used for programs at the libraries and any other Mcleod organization
that would like to borrow it The programs will be geared toward three age levels -3 years old to 3 rd grade,
4 and 5 d ' grades, and teens /adults.
B. Minnesota's Greatest Generation: This is a state -wide program which has compiled a catalog of programs
that we may consider for a fall presentation. It is free to us through Legacy Funds. We will discuss this at our
next meeting on July 26. The board members will look through the catalog and choose 2 or 3 topics of
interest.
C. Poetry workshop: John Minczeski, an award - winning Twin Cities poet, will conduct a poetry writing
workshop at the library on Saturday, July 24. There will be a 20 person limit and Mary will be able to handle
the arrangements.
3. Presentation to the McLeod County Commissioners on July 20, 2010: Mary and the other McLeod librarians will
make their annual presentation to the commissioners to update them on the libraries and their 2011 funding
request. There will be no increase in the funding request from the previous two years.
4. Election of officers: Guy Stone nominated the present slate of officers for another year. The present officers are
President John Paulsen, Vice President Guy Stone, and Co- Secretaries Janet Vacek and Roger Vacek. Motion was
seconded by Roger and passed.
The next meeting will be on Monday, July 26 at 4:30 p.m. Guy moved the meeting be adjourned with Abby seconding
the motion. Meeting was adjourned.
Respectfully submitted,
Janet Vacek, Co- Secretary
I 1 06)
MINUTES
Parks, Recreation & Community Education Advisory Board
April 5, 2010
Members present were Jay Bartholomew, Mary Christensen, Lora Muilenburg, Deane Dietel and Jim
Waldron. Also present were Dolf Moon and Karen McKay.
The meeting was called to order at 5:15 pm.
A motion was made by Lora Muilenburg and seconded by Mary Christensen to approve the minutes
dated March 1, 2010. The board unanimously agreed.
NEW BUSINESS
Luce Line Trail — The governor exercised line item veto for public works projects in including paving
the Luce Line Trail. 2010 was the first opportunity for consideration; it will be applied for again in
two years.
City /School Advisory Committee — The advisory group will be appointed from 19 applicants at the
next school and city meeting June 16` The group will meet to further planning and dialog between
the city and school.
NEW BUSINESS
Community Education Leeislation — There are no changes proposed in funding for the next school
year.
Ice Resurfacer Leeislation — Legislation has been proposed to require ice arenas to continuously
monitor air quality as a result of incidents with figure skaters getting headaches and nausea in arenas.
A higher standard for air quality in ice arenas will be in place by 2015. Electric resurfacers will be
required to meet the standards. The current resurfacers at Burich Arena are 10 and 20 years old. The
Buzz Burich Foundation paid 100% for the newest resurfacer.
Blue Zone —Minnesota Author, Dan Buettner, studied people of the world living to the age of 100
years. Some of the keys to living a longer life included exercising more, eating better, finding a
purpose in life and becoming a part of a community (groups /organizations). A meeting will be brought
together with the Hutchinson Leader to introduce the concept to residents. A subcommittee consisting
of six individuals including Daron Vanderheiden; School Superintendent, Sherry Ristow, Tracy
Hassan from the Hutchinson Hospital and Dolf will meet from April through October
Crow River Dam — The early spring thaw created high water in and along the Crow River. It was
estimated as a 60 year flood event, some erosion damage occurred near the dam. The Veterans
Memorial Field had 2 '/2 feet of water on it which has receded, there will be a game played there on
Tuesday, April 6
May Reizistration — Early summer registration is May 4` Board members are invited to help with the
distribution of registration slips and to cashier from 6:00 -7:30 pm. A reminder e-mail will be sent
closer to the date.
I I (C)
MINUTES
PRCE Advisory Board
April 5, 2010
Page two
BOARD MEMBER ITEMS
Jim Waldron invited the board to attend the Friday and Saturday April 9` and 10` `Black Board
Review ". The variety show will be held at Park Elementary with the entertainment being provided by
District employees. Proceeds are donated to the "Dollars For Scholars" program, which presents 10
scholarships at $423 each; the foundation goal is to reach $5,000 which will match a private donation.
ADJOURNMENT
The meeting was adjourned at 6:03 pm by a motion made by Jay Bartholomew and seconded by Deane
Dietel. The Board unanimously agreed.
klm
( C�