The URL can be used to link to this page

cp11-14-1989 cHUTCH INSON CITY CALENDAR WEEK OF III Nnvpmhpr 17 TO Noyomh r 14 '1 98..1 WEDNESDAY -15- 10:00 A.M. - Directors Meetin; at City Hall 10:00 A.M. - Senior Advisory Board Meeting at Senior Center 4:30 P.M. - Interviews for City Engineer Candidates At Fire Station Conference Room (First Floor) SUNDAY -12- THURSDAY -16- MONDAY -13- FRIDAY -17- TUEJJDAY 1 6:30 P.M. - Council Workshop On Downtown Sprinkling At City Hall 7:30 P.m. - City Council Meetinj at City Hall SATURDAY -1B- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 14, 1989 1. Call to Order - 7;30 P.M. 2. Invocation - Rev. Harold helm, Bethany Baptist Church 3. Consideration of Minutes - Regular Meeting of October 24, 1989; Special Meetings of October 31, 1989 and November 7, 1989 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions I. Building Official's Report - October 1989 2. Parks & Recreation Board Minutes - September 27, 1989 3. Library Board Minutes - October 24, 1989 4. Hospital Board Minutes - September 19, 1989 5. Airport Commission Minutes - October 30, 1989 (b) Snow Removal Permit I. Otto Templin, Erickson & Templin Contracting 2. Jim Haasl 3. Craig Johnson 4. Jerry Ebert 5. Gene Betker 6. Dick Smykalski 7. Rhonda Crotteau (c) Christmas Tree Sales Permit - Charles Pulkrabek Action - Motion to order report and minutes filed and issue permits 5. Public Hearing NONE 6. Communications, Requests and Petitions (a) Request for Street Light On Huron Street Between Second Avenue And Third Avenue Action - Motion to reject - Motion to approve and refer to Utilities H CITY COUNCIL AGENDA - NOVEMBER 14, 1989 9 (b) Report On City Recycling Program By Doug Yerks, D. J. Enterprises Action - (c) Correspondence from Consultant Engineer Regarding Project No, 89 -03, Downtown Sprinkler Project Action - 7. Resolutions And Ordinances (a) Ordinance No. 89 -11 - (Annexation of McDonald Property) Action - Motion to reject - Motion to waive first reading and set second reading November 28, 1989 (b) Ordinance No. 89 -12 - An Ordinance In The City Of Hutchinson, County Of McLeod, State Of Minnesota, Incorporating And Annexing Certain Tracts And Parcels Of Land Into The City Of Hutchinson As More Particularly Set Out In Said Ordinance (Annexation of Hansen Property) Action - Notion to reject - Notion to waive first reading and set second reading November 28, 1989 (c) Resolution No. 9132 - Resolution For Purchase Action - Notion to reject - Notion to waive reading and adopt 8. Unfinished Business (a) Consideration of Quit Claim Deed with R & T Company (DEFERRED 10- 31 -89) Action - Notion to reject - Motion to approve and enter into agreement 9. New Business (a) Consideration of Contract with County Highway Engineer To Act As Interim City Engineer Action - Notion to reject - Notion to approve and enter into contract (b) Consideration of Contract for Joint City /County Emergency Services Director Action - Notion to reject - Motion to approve and enter into contract (c) Consideration of Improvement Project for Curb Cut At 230 Lynn Road And 6 Grove Street Action - 2 CITY COUNCIL AGENDA - N09EXBER 14, 1989 (d) Consideration of Amendment to City Ordinance, Chapter 2, Section 2.57, Subd, 4, Regarding Nursing Home Board Action - Notion to reject - Notion to approve and amend Ordinance (e) Consideration of Stop Signs At Corner of South Roberts Road And KcDonald Drive Requested By Hutchinson Public Schools Action - Notion to reject - Notion to approve - Notion to waive reading and adopt Resolution No. 9131 (f) Discussion of Jurisdictional Transfer And Change of Road Status of Xunicipal And County State Aid Roadways Action - Notion to reject - Notion to approve (g) Consideration of Road York On Huron Street Between Second Avenue And Third Avenue Action - (h) Consideration of Yaiver of Storm Sewer Requirement for School District Action - Notion to reject - Notion to approve and direct City Attorney to draft Resolution (i) Consideration of Improvement Project No. 90 -18 Action - Notion to reject - Notion to approve engineer report and set hearing December 12, 1989 at 8:00 P.X. - Notion to waive readings and adopt Resolutions No. 9129 & No. 9130 (j) Consideration of Establisbing Date for Public Hearing On Truth In Taxation Action - Notion to reject - Notion to approve hearing on December 12 (k) Consideration of Preliminary 1990 Tax Levy Action - Notion to reject - Notion to approve (1) Consideration of Change Orders No. 1 -4 for Bluff Street Project, Letting No. 5 Action - Notion to reject - Notion to approve (m) Consideration of Addendum No. 1 for 3X Pilot Plant Study From Donohue & Associates Action - Notion to reject - Notion to approve 3 CITY COUNCIL AGENDA - NOVEMBER 14, 1989 (a) Consideration of Local Governing Unit Supporting Linda Heaton's Application for Financing Through Southwest Minnesota Initiative Fund's Partnership with State of Minnesota Challenge Grant Program For A Bed And Breakfast Project Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9133 (o) Consideration of Proposed Temporary Route for Designated Xulti- Purpose Recreational Trail Action - 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations And Contract Pa ents (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 24, 1989 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The follow- ing were present: Mayor Paul L. Ackland, Aldermen John Mlinar, Mike Carla (arrived 7:40 P.X.), Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz, Consultant Engineer Marlow V. Priebe, and City Attorney G. Barry Anderson, 2, INVOCATION No one was present for the invocation. 3. MINUTES The minutes of the regular meeting of October 10, 1989 and bid opening of October 6, 1989 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - SEPTEMBER 1989 0 2. SENIOR ADVISORY BOARD MINUTES - AUGUST 16, 1989 3. HRA MINUTES - SEPTEMBER 19, 1989 4. PLANNING COMMISSION MINUTES - SEPTEMBER 19, 1989 (b) APPLICATION FOR GAMBLING LICENSE FOR V.F.W. COOTIES The motion was made by Alderman Miinar, seconded by Alderman Torgerson and unanimously carried, to order the report and minutes filed and is- sue license. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY KEITH BLOOMQUIST ON "DRY DOCK" YOUTH CENTER Mr. Keith Bloomquist, manager of the Dry Dock, presented a report on the youth center. (b) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE ON DECEMBER 10, 1989 FOR MAINSTREET HOLIDAY ACTIVITY The motion was made by Alderman Xlinar, seconded by Alderman Torgerson and unanimously carried, to approve the request. 1 o CITY COUNCIL MINUTES - OCTOBER 24, 1989 7. RESOLUTIONS AND ORDINANCES 0 (a) RESOLUTION 90. 9088 - RESOLUTION FOR PURCHASE The motion was made by Alderman Nikulecky, seconded by Alderman Tor - gerson and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS Hone. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Mikulecky moved to authorize discontinuation of service unless other arrangements were made. )lotion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF REQUEST FOR HUTCHNOBILE SERVICE ON THANKSGIVING DAY Following discussion, Alderman Mikulecky moved to authorize a City em- ployee to drive the bus. Notion seconded by Alderman Carls and unani- mously carried. (c) CONSIDERATION OF CANVASSING 1989 CITY GENERAL ELECTION Following discussion, Alderman Ilinar moved to canvass the election ballots at 9:00 P.X. on November 7, 1989. Notion seconded by Alderman Torgerson and unanimously carried. (d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY WILTON SODERBERG FOR GARAGE ADDITION WITH FAVORABLE RECONNENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the permit and waive reading and adopt Resolution Ho. 9089. Notion seconded by Alderman Mlinar and unanimously carried. (e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KURT REINER TO MOVE A NODULAR HONE WITH FAVORABLE RECONIENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the permit and waive reading and adopt Resolution No. 9090. Notion seconded by Alderman Nlinar and unanimously carried. (f) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LINDA HEATON FOR A BED AND BREAKFAST INN WITH FAVORABLE RECONMENDATION OF PLANNING COMMISSION P 0 CITY COUNCIL MINUTES - OCTOBER 24, 1989 During discussion Attorney Anderson recommended approval of the condi- tional use permit and suggested handling the other items separately. The motion was made by Alderman Torgerson to approve the permit and waive reading and adopt Resolution No. 9091. Motion seconded by Alder- man Nlinar and unanimously carried. (g) CONSIDERATION OF LOT SPLIT BY TOM DOLDER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to approve the lot split. Notion seconded by Alderman Nlinar and unanimously carried. (h) CONSIDERATION OF SKETCH -PLAW WITHIN TWO MILE RADIUS REQUESTED BY DAVID LORENCE WITii UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to reject the sketch plan. Motion seconded by Alderman Nlinar and unanimously carried. (1) CONSIDERATION OF REQUEST BY LEON JASTER FOR WATER SERVICE AT 526 ONTARIO STREET Following discussion, Alderman Nlinar moved to approve the staff's rec- ommendation to extend the water line. Notion seconded by Alderman Mik- ulecky and unanimously carried. (j) CONSIDERATION OF SUBDIVISION AGREEMENT FOR HELLAND'S NINTH ADDITION Following discussion, Alderman Torgerson moved to approve the subdi- vision agreement. Motion seconded by Alderman Nlinar and unanimously carried. (k) CONSIDERATION OF COMPENSATION ADJUSTMENT FOR MAYOR AND ALDERMEN The motion was made by Alderman Torgerson, seconded by Alderman Nlinar, to approve and waive first reading of Ordinance No. 89 -10 and set sec- ond reading for November 14, 1989. Attorney Anderson suggested holding a special meeting to adopt the ordinance prior to the November 7 elec- tion, with seven days between meetings. Alderman Torgerson amended the motion to set the second reading for October 31 at 4:30 P.M. Amended motion seconded by Alderman Nikvlecky and unanimously carried. The main motion carried unanimously. (1) CONSIDERATION OF 1990 IMPROVEMENT PROJECTS NO. 90 -01 - 90 -17 Following discussion of the various 1990 proposed projects, Alderman Nlinar moved to approve and set public hearings for December 12, 1989 at 8:00 P.M. and to waive readings and adopt Resolutions No. 9092 - No. • 9108 ordering preparation of improvement reports and No. 9110 - No. 9126 receiving reports and calling for improvement hearings on projects No. 90 -01 - 90 -17. Notion seconded by Alderman Torgerson and unanimously carried. 3 CITY COUNCIL MINUTES - OCTOBER 24, 1989 10. MISCELLANEOUS (a) COMMIIRICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented that the political signs posted by the Council candidates must be a designated footage from the curb. Any signs in violation will be removed by the Street Department. Everyone was reminded of the upcoming visit by Governor Rudy Perpich on October 26 for a highway safety forum in Hutchinson. A tour of the community will be conducted for the dignataries. Mr. Plotz reported a community-wide survey was done about a year ago, and it was on the priority list to do another survey. He suggested reducing the number of questions on the next survey. It was reported that the County Engineer will be available to serve as interim City Engineer on a limited hourly basis for two months. Also, the Emergency Services Director position will be on the November agenda for an effective date of December 1, 1989. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented on the Building Official's memo regarding the swimming pool ordinance and the required "locks/gates." He also sug- gested the City eliminate the sale of cigarettes in vending machines. The City Attorney was directed to draft an ordinance concerning this topic. (c) COMMUNICATIONS FROM ALDERMAN 10HM MLINAR Alderman Mlinar addressed the issue of the trees along South Grade Road and the necessary easements from residents in the area. (d) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson stated he had a telephone call from Robert Hornick inquiring when be could begin construction on his project. The Coun- cil had previously decided a site plan and building permit were re- quired before Mr. Hornick could start building. It was suggested that the City Attorney write a letter to Mr. Hornick. (e) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired about the status of the crosswalks at School Road and Hwy. 7 Vest. Consultant Engineer Priebe reported that MR/DOT would paint them in, as well as at the California Street cross- ing. Alderman Nikulecky also asked about signing regarding the recently adopted cruising ordinance. Administrator Plotz stated the signs had 4 CITY COUNCIL MINUTES - OCTOBER 24, 1989 0 been ordered and would be posted soon. (f) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson requested approval for settlement of the special assessment appeal (Hwy. 7 Vest project) as negotiated with the parties involved. Following discussion, Alderman Mikulecky moved to approve the settlement and waive reading and adopt Resolution No. 9127. No- tion seconded by Alderman Torgerson and unanimously carried. (g) COMMUNICATIONS FROM CONSULTANT ENGINEER MARLOV V. PRIEBE Engineer Priebe reported he would meet with the County Engineer to re- view the current City issues and projects. (h) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland reported the Silver Lake water plant was having an open house on October 28. After commenting on the League of Cities memo re- garding a fee on insurance premiums, it was his recommendation to op- pose the fee. Alderman Torgerson moved to direct the City Administra- tor to write a letter of objection to the procedure being followed. Motion seconded by Alderman Mlinar and unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and authorize payment from the ap- propriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:05 P.M. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 31, 1989 i. The special meeting was called to order at 4:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen John Nlinar, Marlin Torgerson and Pat Nikulecky, Absent: Alderman Mike Carls. Also present: City Administrator Gary D. Plotz and Finance Director Kenneth B. Merrill. 2. ORDINANCE 10. 89 -10 - AN ORDINANCE AMENDING CHAPTER 2, SECTION 3.11 OF THE 21D SERIES CITY CODE OF THE CITY OF HUTCHINSON ENTITLED SALARIES OF MAYOR AND ALDERMEN The motion was made by Alderman Torgerson, seconded by Alderman Xikulecky, to waive second reading and adopt Ordinance No. 89 -10. Alderman Nikulecky amended the motion to include a per diem payment to the Mayor, limited to a total of $1,020.00 per year. Amended motion seconded by Alderman Torger- son and unanimously carried. Main motion carried unanimously. 3. CONSIDERATION OF SECOND READING OF ORDINANCE REZONING FORMER REESE PROPERTY FROM R -2 TO C -2 (DEFERRED SEPTEMBER 26, 1989) The site plan for the proposed Burger King was presented to the Council. Following discussion, Alderman Torgerson moved to waive second reading and adopt Ordinance No. 89 -07 in reference to the blueprints and drawings dated October 12, 1989. Motion seconded by Alderman Xikulecky and unanimously carried. 4. CONSIDERATION OF QUIT CLAIM DEED FOR DRIVEWAY EASEMENT FROM R & T CO. Following discussion, Alderman Xikulecky moved to defer to the next regular Council meeting to obtain additional information. Motion seconded by Alder- man Xlinar and unanimously carried. 5. APPOINTMENTS: a) DELORES BRUNNER - PIONBERLAND LIBRARY SYSTEM BOARD b) MURRAY SWENSON - CITY TREE BOARD c) VIRGIL VOIGT - CITY TREE BOARD Alderman Torgerson moved to ratify the appointments. Notion seconded by Alderman Xlinar and unanimously carried. 6. ADJOURNMENT There being no further business, the meeting adjourned at 4:43 P.M. N MINUTES i SPECIAL MEETING HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 7, 1989 1. The special meeting was called to order by Vice - President Carls at 9:00 P.M. The following were present: Vice - President Mike Carls, Aldermen John Mlinar, Marlin Torgerson and Pat Mikulecky. Also present: City Administrator Gary D. Plotz and Finance Director Kenneth B. Merrill. 2. CANVASSING OF ELECTION RESULTS Mr. Kenneth Merrill, Election Clerk, presented the Council with the sealed envelopes containing the count of ballots by precinct. The Council members then proceeded to canvas the election returns of November 7, 1989. The motion was made by Alderman Mikulecky, seconded by Alderman Torgerson and unanimously carried, to accept the election results as submitted and to waive reading and adopt Resolution No. 9128. 3. HOTOVEC CONTRACT FOR AUCTION OF TRAILERS Administrator Plotz reported that Hotovec Auctioneer will auction off the trailers from Midwest Trailer Court on November 20. Following discussion, Alderman Torgerson moved to approve and enter into contract. Notion sec- onded by Alderman Mlinar and unanimously carried. 4. DISCUSSION OF DATE TO DISCUSS DOWNTOWN SPRINKLING Following discussion, it was moved by Alderman Torgerson to meet with the Fire Chief, Fire Marshal and City Attorney on November 14, 1989 at 6:30 P.M. to discuss the downtown sprinkling issue. Motion seconded by Alderman Miku- lecky and unanimously carried. 5. ADJOURNMENT There being no further business, the meeting adjourned at 9:15 P.M. �J r� E r� U 05720 017IIArN .. w .s... .. PLEASE CONTINUE ON REVERSE SIDE 30 PERMITS - $333,506 TOTAL, VALUATION ai� z_Qe l I rO.M C-404 U.a. MFAATarERT w cC EI.Cf o -sere su.rwar r,e aesys IeAodM whleA petrnHS 4euW I OCTOBER 9 IPNI.. cM.[r mY...r. .. Maus ♦�ckrdlrg ZIP CoWI REPORT OF BUILDING OR 553 ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 8 9999 085 1 0 26 9999 02730 JAMES RAREA BLD6 OFFICIAL if our building Y 9 Pe.........m he. changed, mark (XI 8ppropriete bo. below and eaplaln In comments. CITY HALL 37 YASNIN6TON AVE WEST ❑ Discontinued iesuinp permits HUTCHI NS ON AN 55350 ❑ Merged with another system ❑ Split into two or more systems ❑ Annexed lend areas ❑ Had other changes PLEASE COMPLETE AND MAIL THIS FORM ON OR BEFORE IVFFAFI 4. 1020 11 no permits were issued during this period, mark IX) in the box —e ❑ Bureau of the Census 7201 Instructions are included. For and return this form East Tenth Street further assistance, call collect JaNmonvlll 9, IN 47132 f3011763-7244. NEW RESIDENTIAL HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED tion of Number of Valuation of BUILDINGS No umion cents Buildings Housing construction la) r GI units Itl Omit cants 1 1 Single-family houses, tletached Exclude mobile homes. 107 Single-family houses, attached 792 - Separated by probed to roof well, -NO unity above or below, end - Separate Meting ayuams end utility meter, 7Z.�n',u.7 (Count each unh as a aeperate buildingl 102 Two - family buildings 103 Three - and four - family buildings 104 Five -Or -more family buildings 106 TOTAL - Sum of 701 -106 —T 109 171 7.1 NEW pESiDENTIAL NON HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number of Valustion of Numbs, of Valuation of BUILDINGS Item No. Buildings Rooms conslmction Omit capO Buildings Rooms construction Onrkt pmts ,totals, and tourist cabins Ial Ion let Ion Ial ❑i lgl nt accommodations ,transient eccomm0tlations 0nlyl datio 213 Other nonhousakeeping shelter 214 "'R NONESIDENTIAL PRIVATELY OWNED PUBLICLYOWNED Number Valuation of Number Valuation of BUILDINGS Item No of buildings construction Omis cents of buildings construction Omit toms Amusement, social, and recreational Isl 318 Ibl Itl Idl Isl Churches and other reli iuus 319 Industrial 320 Perkin Bra es IWildin s and open decked) 321 Service stations and repair garages 322 Hospitals and institutional 323 Offices, banks, and professional 324 Public works and Militia. 328 Schools end other W ucatlonal 328 Stpres and customer services 327 Other nonresidential buildings 328 2 Structures other than build( s 32g 2 100 ADDITIONS, ALTERATIONS, AND PRIVATELY OWNED PUBLICLYOWNED Nuomfber Valuation of Number Item CONVERSIONS No Valuation of Duildings construction Omit cents of buildings construction Omit cents la) IN Ici Ion let FAddiflons - Classity additions of carports in item 438. 434 5 42 522 ial end n0nhousekeeping 437 4 25.462 residential garages and tarpons d detached) 438 3 1 33,530 PLEASE CONTINUE ON REVERSE SIDE 30 PERMITS - $333,506 TOTAL, VALUATION ai� z_Qe l I DEMOLITIONS AND ►BIYATFIY OWNED PUBLICLY OWNED RAZING OF BUILDINGS Hem Number of Number of Buildings Housin Buildings Housing No' urids wits lal Ibl Icl Itll lei Single familyhouses )attached and detached) 945 Two - family buildings 646 Three andfnir famdybuddinge 647 Five -or more family buildings 648 All other buildinos and stmctu res 949 INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 11500,000 OR MORE Please provide the following information for each permit authorizing construction yslued at 0500,000 or more entered in sacticna I through IV. Owner Number of T'N Description Name end address of ship Valuation of owner or builder Mark IK) construction Omit Hin sulldlnpa one cants uniu Ibl I.) Idl lei HI f 1 Kiw of WiWinp _____________________ __________ ___________________ ______ ❑Aivro Sin swreu oNDae 1 Keg of building _______---- __ ------------ ------- ste wane. ---- - -- Kkq Of Wibirp _____ ______________ ____________ ____ Sh. stldrap ______________ 4 7;W .f bulfdinp ------------------------ _______ Rivsn e 1 Kind al buwirq _____ _____________ ___ --------------- Site War dtlrsu KiM of bpwirN -------- — ------------------ —_ _____ Alvtle ---------------- ____ --------------- —___ CIeubsc 4 Kind of buwkp ______________— ----------- — ---- _ ----- — --- ---- OAHan _______ Sin sddr.0 1 Kind of buifdirp __ ___________________ _____ __________ ________________ ____ Alvan _____ _____ __ Sip sddrno in __ _________________ __________ __________ OAlven ______________ S e wdraaa -- - - - - -- - ❑neae Comments An you swan of any new permh4sauing Jurisdictions? ®No 0 Yee — PMesa give additional information in comments. Name of parson to contact regarding this report Jams G. Ra Cka Telephone Area code Number E.nnaloo Title Building Official 612 I 587 -5151 210 Fovea c+w lasea, i 0 0 • MINUTES Parks & Recreation Board September 27, 1989 Memmbers present were: Roger Raggenmiller, John Mlinar, Lee Cox, Linda Martin, Mike Schall, Roxanne Endres and Virgil Voigt. Also present were Dolf Moon end Karen McKay. The minutes dated August 30, 1989 were approved by a motion made by Linda Martin, and seconded by Lee Cox. The board unanimously agreed. New board member, Mike Schall was introduced to the board. He will be serving a three year term. Parks Manager Position - The parks crew have two employees who work approximately 60 -70 hours per season doing street snow removal. The remainder of the crew are responsible for sidewalk snow removal. Dolf believes that this a workable situation, and will continue to monitor the vacant position in the parks division. Civic Arena Renovation - Bids are being accepted for an ice resurfacing machine through October 6th. The two anticipated bids will come from Zamboni and Olympia; the trade -in value is expected to be approximately $13,000. A local bank will be donating $15,000 toward advertising on the machine. The recommended bid will be submitted to the City Council at their meeting the second Tuesday in October. Work on the compressor is being done now; a complete overhaul is done every 20,000 hours. The cost is expected to be $6- 8,000. When the driveway replacment will be done will depend on the completion of the trail. Election of Chairman /Vice Chairman - John Mlinar made a motion to elect Roger Haggenmiller chairman of the board, Virgil i'oigt seconded the motion. The board unanimously agreed. Virgil Voigt made a motion to elect Lee Cox the Vice Chairman. John Mlinar seconded the motion and the board unanimously agreed. Program Updates - The Youth Football league is half way through their season. The out of town teams, Hector /Buffalo Lake and Silver Lake have unexpectantly large teams. The volleyball leagues are underway; again this year the interest in volleyball is high. Mike Schall commented that the new game time limit has been working out well. Celebrate 1990 - The city received its permit from the Department of Natural Resources for working on the area behind the sanctuary. The Optimist Club of Hutchinson provided excellent volunteers for installing benches along the trail. There will be $7,000 in trees planted along the trail in October. The "Luce Line Trail" signs will be installed Friday, there are six signs. Park Land Dedication - The board received a copy of a map showing a parcel of land owned by Bethany Baptist Church. The recommendation of the Building Official is that the board accepts land rather than a cash donation. After a brief discussion, Lee Cox made a motion to accept a land donation as a park dedication on the Bethany Baptist property. Linda Martin seconded the motion, and the board unanimously agreed. ) Minutes Parks & Recreation Board September 27, 1989 Page two Use of Rec Center for High School Homecoming Dance - Dave Larson has requested to use the Recreation Center on Friday, October 13th for the Homecoming dance, if no other location is available. After a brief discussion, Virgil Voigt made a motion to allow the High School use of the Rec Center for their Homecoming Dance on October 13th for the usual rental fee. Mike Schall seconded the motion, and the board agreed unanimously. Skateboarding in the Parks - Roxanne Endres has heard a request for organized skateboarding. She has requested that Dolf check into the problems experienced in Hutchinson, and report back to the board at the October meeting. Request for Tennis Rentals at 6 a.m. - In the past, 6 - 7 a.m. weekday mornings has been reserved for walking only. There has been a request for tennis rentals at 6:00 a.m. Dolf will be checking with the mall to check on the availabilty for walking there. Shelters in Orchard and Kimberly Country Estates Parka - John Mlinar questioned if the shelters were going to be installed in the parks this year. Dolf told the board it will be done in 1990 because of the work needed to complete the trail in 1989. Adjournment - The meeting was adjourned at 6:20 p.m. by a motion made by Lee Cox, and seconded by Mike Schell; the board unanimously agreed. klm • 0 Li6nany Boarsd Meeting Octobers 24, 1989 • lMeetLng at 5':04 opened by Ralph Bersafnom with the �ollowing pneaenf: Lanny Ladd, aoyce Beyfein, Dolonea Bnunnen, Shanon Opati, De66ie Bann, Roxanne !lWLgen and Malty Nenke, Li6narLan. 0 AM nutea of the .aif meeting wene app�noved. Mn. Ben atnom announced that Linda V lmaen has neaLgned hen poaLfLon on the Zoand becauae ahe has moved info anofhen county. Since ahe wan alao the nepneaentafLve vl the NutchLnaon LL6nars Boand to the Pioneen.land Li6naay RaaocLation, the bound wouLdyhave to appoint aomeone to that poaifion. Dolonea Bnunnen wan appointed and has accepted the poaLfLon. Ma. Beng.afnom will Lnlvnm the mayors vl the vacancy on oun 6oand. /Many Ilenhe, Li6nanLan Lnlonmed ua that fhene will probably be come lutuae talk in ne and to lLbrn aLan aalanLea in the PLoneenland ayatem. She wanted ua to �e awane of thin ao that we could be 6etten LnOnmed LA that negund. Lanny Ladd ached that the Boand membersa receive move input in negand to numben of employees, names and poaLtivna on aneaa o� wonk. %hLa would give the enfLrse 6oand a move genenalijed picfune of what conceana the LL6rsary. jvyce Beyfein and /Many Nenke and Debbie Bann will be going tv the Willman wonkahvp on /Monday, Oct. 30. Lanny Ladd and Dolonea Bnunnen, Cv- Liaaona to "FnLenda o� the LL6nany" announced that the "FALenda" gnoup arse well planned and have a program qfanned /or Nov. 16, lhunaday, at 7:30 Ln the Librany fort the public. uan Suftea, a muifcian exfnaorsdinaLne will be pnenentLng a prsvgnam pni.maaLly loll young children who will be accompanied by adults. /i Pee will donation wLll be nejueated to coven come of the coafa o� the pnognam. Motion made by Roxanne WLgen and seconded by avyce BeyteLn to adf Dunn. Respect /idly au6mLtted BOIOnea Bnunnen, Sec.y NufchLnaon LL6naay Boand � , 1?, (.3) HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - September 19, 1989 Large Conference Room - 5:15 p.m. Present: Bob Durfee, President; Dori Johnson, Vice President; Diane Gilmer, Secretary; Rev. Thor Skeie, Trustee Absent: Mike Carls, Trustee; Rich Myers, Trustee Others Present: Philip G. Graves, Administrator; Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education d Marketing; Pat Halverson, Director of Mental Health Services; Cathy Nevanen, Hutchinson Leader; Shane Stenberg, KDUZ -KKJR Radio; La Mae Maiers, Recording Secretary Prior to the meeting, an informative presentation was given by Jan Conner, Medical Records department head, on the new living will legislation, "Adult Health care Decisions Act.' The law was passed on March 3, 1989, and became effective August 1, 1989. She explained the responsibilities of— Hutchinson Community Hospital in establishing appropriate procedures for individuals interested in executing a living will document and proper • identification of patients with a living will on file. Conners reviewed the general provisions, ethical principles, role of the proxy, and other aspects of the new law. In addition, medical definitions of terms pertinent to this new law were discussed. A copy of the Health Care Declaration document was viewed, via overhead projector. Questions from board members and other in attendance regarding the document were addressed. President Durfee thanked Conners for her interesting and informative presentation. The regular meeting of the Board of Directors was called to order by President Durfee. Minutes of Past Meetings, The minutes of the August 15 Joint Board of Directors and City Council meeting, the Special (Closed) Board of Directors meeting, and the Regular Board of Directors meeting were presented. Following discussion: Motion was made by Johnson, seconded by Gilmer, to approve the minutes of the August 15 Joint Board of Directors and City Council meeting, the Special (Closed) Board of Directors meeting, and the Regular Board of Directors meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes. The Medical Staff meeting minutes for • September, 1989, were distributed at the meeting. Or. Hegrenes was present to review the minutes. No unusual comments were made. � -a, (+) 4 Regular Board of Directors Meeting - 9/19/89 Page Two Old Business A. Attorney for Proiect. Due to the need for additional legal services in matters relating to the building project, a request for proposal was prepared and sent by City Attorney Barry Anderson. In response to the proposal, it was recommended that the firm of Dorsey & Whitney be hired as bond counsel and the firm of Faegre & Benson be hired as general counsel. Following discussion: Motion was made by Skeie, seconded by Johnson, to hire the firm of Dorsey & Whitney as bond counsel and the firm of Faegre & Benson as general counsel for legal matter in conjunction with the building project. All were in favor. Motion carried. New Business A. Pro.iect Update. Dave Carr, construction manager from M.A. Mortenson & Co., presented an update on the building project. Via overhead projector, he presented a Program Cost Comparison; -dated August 2, 1989, detailing square feet per project, i.e., new construction, renovation, Medical Office Building, etc., cost per square foot and - - - -- - - - -- total projected cost of each project. At this time total estimates are calculated at $13.7 million. Carr stated that currently the plans are still "very rough" and he reviewed the four major estimates (steps) required before a final plan is achieve: (1) Program cost model - cost per square foot; (2) receiving set of plans from the programmer, Hamilton /KSA, and quantifying and putting a market cost to each area; (3) design development /schematic design, which includes more detail, i.e., wage rates, cost of carpeting, vinyl, etc.; and (4) final cost based on completed drawings. Director of Finance Seivert addressed questions regarding the cost of the project and financing of same. He stated that the project is budgeted at $10 million. With all factors considered, this is the amount that can be reasonably serviced, keeping in mind that 30% of the debt would be paid by rental income from the doctors. Graves stated programming will need to be reviewed and revisions will need to be made in order to bring the cost of the project in line with budget. On behalf of the physicians at the Hutchinson Medical Center, Dr. Hegrenes expressed the desire for a basement under the proposed new Medical Office Building. Carr briefly reviewed the various options and due to the high water table in the area, it was determined that the cost of building a second level, or preparing for a future second level, would be more economical than constructing a basement. M Regular Board of Directors Meeting - 9/19/89 is Page Three (A.)Hegrenes suggested that Carr present this information to the physicians in the near future. Carr concluded his presentation and was thanked by President Durfee for his valuable update. Arthroscoov Equipment. A capital expenditure request for an update of the arthroscoy equipment, at a cost $14,804, was presented by Graves. The present equipment is being shared with Glencoe Area Health Center, but due to the increased usage of the equipment at HCH, this is becoming more difficult. Additional repairs to the equipment has also been incurred due to transportation and the sensitivity of the equipment. Following discussion: Motion was made by Skeie, seconded by Johnson, to approve the request to purchase new arthroscopy equipment for Hutchinson Community Hospital at a cost of $14,804. All were in favor. Motion carried. C. Board Planning Session Recap. Graves gave a brief recap of the Board of Directors' annual planning retreat held on September 7 and 8 at the Victorian Inn in Hutchinson. He also reviewed goals for the next five years which had been presented at the retreat. Appreciation was expressed by Johnson for the "excellent" retreat. Board members concurred that they felt it was the "best board retreat ever held. The good attendance by the physicians and the administrator of Burns Manor was also noted. It was the general consensus of the group that holding the retreat in Hutchinson was a positive factor. Hegrenes stated that he felt the facilitator, Bob Thompson of LifeSpan, had a good grasp of the issues and was, therefore, able to keep the group on track. President Durfee expressed appreciation to Robyn Erickson, Director of Education and Marketing, for the excellent job she did in planning the retreat. D. Ad Hoc Committee Report. I. Anesthesiologist. Board members Gilmer and Skeie, members of the physician task force committee, reported on the special meeting that had been held on Friday, September 15, regarding Paul Savaryn, an anesthesiologist who has expressed an interest in practicing in Hutchinson. It was noted that the physicians who perform surgery at HCH have expressed a desire to have MDA coverage. Graves stated that the quality of our CRNAs is "second to none" but the current measure is for hospitals to have one anesthesiologist for every 100 cases performed per month and HCH is currently performing approximately -3- Regular Board of Directors Meeting - 9/19/89 Page Four (D.) 150 cases per month. The committee will continue to investigate the opportunity. 2. Transportation System. The committee also informed the Board that Hutchinson Community Hospital and Hutchinson Medical Center will be establishing a transportation system to bring patients from communities outside of Hutchinson to the hospital and Medical Center for their health care needs. This service is expected to begin within 30 days. The existing van will be utilized for this service, but it will not be handicapped equipped at the start of the service. Trustee Forum. Graves encouraged board members to attend the upcoming trustee forum scheduled for October 26 at the Best Western Americana at St. Cloud. Representative Paul Anders Ogren will be the guest speaker, discussing the new HealthSpan program designed by the Minnesota Legislature to provide health care for all. Health Insurance. Graves provided a recap of the recent event in the City of Hutchinson regarding the self- insurance program. He indicated that HCH is on target with their program, while the City's fund is over utilized. He went on to say that the hospital may have to increase their rates for 1990, but the hospital's budget has not yet been set. He stated that if a substantial increase is anticipated, meetings will take place with the employees. Accounts Payable. The accounts payable for the month of August, 1989, were presented. Following discussion: Motion was made by Johnson, seconded by Gilmer, to approve for payment the attached listing of accounts payable in the amount of $1,097,063.03. All were in favor. Motion carried. Statistical Report and Financial Report. The statistical report was presented by Seivert. It was noted that August showed increases in all general areas of service over the previous two months. The average daily census increased for the month and the occupancy rate was 42%. Seivert reported that the operating revenue for the month of August shows $82,793, reduced by price -level and working capital requirements to $42,770. He stated the hospital's financial position for the period ending August 31, 1989, continues to be strong, and gross patient revenue for eight months is 1.1% greater than budget. Patient Satisfaction Surveys. Surveys received since the previous meeting were presented. No unusual comments were made. Auxiliary Meeting Minutes. Minutes of the August meeting of the Hutchinson Community Hospital Auxiliary were presented. No unusual comments were made. _4 - Board of Directors Regular Meeting - 9/19/89 Page five Adjournment. Motion was made by Skeie to adjourn the meeting. The meeting was adjourned at 7:58 p.m. Respectfully submitted, La Mae J. Maiers Executive Secretary LM CI 0 HUTCHINSON COMMUNITY HOSPITAL BUDGET COMPARISONS - NATURAL CATEGORIES For Nine Months Ended September 30 1989 CURRENT PERIOD YEAR -TO -DATE ACTUAL BUDGET VARIANCE PATIENT REVENUE ACTUAL BUDGET VARIANCE Daily Hospital Service $ 207,776 S 184,348 $ 23,428 Medical Nursing Units 66,960 63,565 3,395 Mental Health Unit 738.345 633.608 104,737 Ancillary $1,013,081 $ 881,521 $ 131,560 Gross Patient Revenue (104.581) f120 6631 16 OS Less: Discounts b Allow. S 908,500 $ 760,858 $ 147,642 Net Patient Revenue 27.434 16,256 11.,171 Other Operating Revenue S_ 935.934 S 777.114 S 158.820 Total Operating Revenue f OPERATING EXPENSES $ 440,178 $ 369,220 S 70,958 91,757 71,229 20,528 88,433 62,463 25,970 12,466 12,069 397 35,674 21,155 14,519 97,971 83,372 14,599 21,589 18,811 2,778 7,935 10,596 (2,661) 7,569 6,461 1,108 6,131 9,275 (3,144) 4,874 4,294 580 31,266 36.491 35,337 38.819 (4,071) ( _328) Salaries Employee Benefits Medical b Other Fees Raw Food Drugs Medical b Other Supplies Utilities Building 5 Equipment Rental Expense Insurance Interest Depreciation Other Expenses $1,858,280 $1,942,506 $ ( 84,226) 727,040 707,374 19,666 6.241.073 5.959.885 281,188 $8,826,393 $8,609,765 $ 216,628 (1,074.930)(1.255.753) 180,823 $7,751,463 $7,354,012 $ 397,451 237,243 158,710 78.533 $7,988.706 $7,512,722 S 475,984 Repairs 95,141 97,066 (1,925) 61,026 59,173 1,853 $3,708,786 $3,494,417 S 214,369 746,134 675,432 70,702 693,437 572,098 121,339 115,121 124,519 (9,398) 233,217 227,224 5,993 833,783 824,333 9,450 168,928 169,289 ( 361) Repairs 95,141 97,066 (1,925) 61,026 59,173 1,853 77,973 83,475 (5,502) 30,098 38,651 { 8,553) 265,592 269,166 318,030 347.819 (52,438) (78,653) S 882,334 S 743,101 $139,233 Total Operating Expense $7,298,402 57,031,526 S 266,876 $ 53,600 S 34,013 S 19,587 Operating Income S 690,304 S 481,196 S 209,108 Add (Deduct) Non - Operating Revenue ( xpensel Price -Level Depreciation (40,023) (40,023) And Working Capital (360,207) (360,207) 13.577 S (6.010)S 19.587 Excess Revenue Over Exp. $ 330,097 S 120,982 ti tNCURRNT.SEP . MINUTES HUTCHINSON AIRPORT COMMISSION Meeting Monday, October 30, 1989 Meeting called to order by Doug McGraw at 8:10 p.m. Members present: Chairman Doug McGraw, Dennis Kahl, Mark Lopac and Dave Skaar. Members absent: John Miller, Mayor Paul Ackland Motion made by Dave Skaar, seconded by Dennis Kahl to make necessary lobby repairs, paint, recarpet, and to replace airport lobby furniture. Passed unanimously. Motion made by Dave Skaar, seconded by Dennis Kahl to have the Maintenance hangar ceiling reinsulated upon recommendation from Building Inspector if it would be cost effective. Passed unanimously. Next meeting Monday, November 27, 1989, at 8:00 p.m. Meeting adjourned 9:00 p.m. iReport submitted by Doug Meier 0 �-9 4s> • 0 0 APPLICATION FOR-AM.Mtlq-v -PERMIT 2,, COUNCIL upon that certain tract of land described as follows: Lot I - Plat or addition which i4 of the following sit and arm; width /at; Unith area ....,...WITHIN THE CITY LIMITS feet; and hereby agrees that, in me? such Permit is fronted, that all work which shall be do " and all moterialf which shall be used *hall comply with the plane and specil ti on, therefor hereudth submitted and with all the ordinances of said .. .............. . applicable thereto. plieant further airee, to pay fe,, or at the Wv tiM0 and In the amounts speeifl,d as APPLICATION FOR ---- aqtEtEE-PERMIT 2,0 the ..._...CITY COUNCIL . . - ............ of the CITY HUTCHINSON ....... .. .... ......... I ...................... ... . . . ........ .......... . ..........in the County of MC LEOD State of .Minnesota: The undersiffned ow� whose addrom i . ............... . ........ ................... .............. 'horeby applies for a permit to - P.L.O.K.-AND V I upon that certain tract of land described as follows: Lot, ._ .... ........ .... ............ ; Block.._. ...._......................_.._ plata, addition .. --- ...... ........... ... . . - --- ...... . . .... addrese . ....... .............. - -- - - - - - --------------------- --- which is of the followinf Ave and arm; width /at; lenigh. .. .... .. . ... .. feet; area .....WITHIN THE CITY LIMIT'S I ... I � ............... ....................... .......... . . ............ --.1-1 ...... .... ........... ...... and hereby agrees that, in cave such permit is (ranted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith, submitted andwith all the ordinances of said...- ................... .. . ........... ......................... . ......... .... . ........ .... .... ........... applicable thereto. n77,.- 4pplizant further agrees to pay fees or aumments at the time and In the amounts spedfied as - APPLICATION FOR --SNOW UmML_PERh1IT 2,a gh.__ CITY COUNCIL I ............. ........................ ....................... .............. ... I ......................... . .............. ........... ..... I.I.- . . . . .......... - of the CITY HUTCHINSON ........... . . ........ . ........... .... .... . . ... ... ... . ..... ........... . J& the County of MC LEOD State of Minnesota: The "Aderdlne,4 owner whose address I . .... . ..... .... ...... ..... ........ .. PLOW AND hereby applies for a permit to __.....REMOVE . §N 'WITH .......... upon that "Itain tlaot of land described as, follows: Lot Block plot or addition .. ., � ...... addrese... which is Of the /0110winff size and area; width feet; length ... ... .... feet; area _.__..WITHIN THE CITY LIMITS ........... . ...... ....... ......... . and hereby agrees that, in Cade Such Permit I, fronted, that all work which hall be done and all mat t 'lot' which #hall be wed shall comply with the plane and specification therefor herewith submitted and with all the ordinances of said applicable thereto. ........... .......... . n . ...... . .. .. - . .. ..... folio-fPPZicant further agrees to Pay fees or assessments at the time and In the amounts 8pecified at 31'V .. ....... .. ......... ...... 6861A0N 1- . .. . ....... Owner + cti APPLICATION FOR ... s"-42LENEAL.PERAIIT To the .._..C!TY..COUNCIL o CITY HUTCHINSON f the ......... I ......................... . .. ... -4n the County of MC LEOD State of Afinne,ot.,: The undersigned owner whose address Is_ ..ftZ.., . PLOW AND hereby applies for a permit to ., . Y I v upon that certain tract of land described as follows: Lot .. . ...... .... Block .. . .... ....... . ... Plat or addition ... .... ..... . ... .. ... ..... address which is of the foUmaxi else and arm; width length . ....... . .......... ... feet; area . ..... WITHIN THE CITY LIMITS ................................ I_- .... ........... ..... .... .... ....... .. ..... . - .......... . ........... ......... ............ 11 ...................... and hereby agrees that, in case such permit Is granted, that all tvark which Aall be done and all materials which shall be used shall comply with the plane and specifications therefor herewith submitted and with all the ordinances of mid ........... . ..... .......................... .. ............ .............. ...... ............... ..... .......... aPPlicable thereto. .applicant further afrees to Pay fees or assessments, at the time and in the amount, specified as follows! ................ Lily, .................. Owner 6961 AON • � -Jr, APPLICATION FOIL-1 gtq.KhL_pERMIT To the _jC!Ty COUNCIL 1 .1 1111 11 ........ . ........ I... ................. . . ...... ... ... of the _. C I TY HUTCHINSON . .......... ........ - . .. . ..... in the County of 11CLEOD State of Jlinnesota: The undersigned owns, whose address is hereby applies lop a permit to PLOW XND RL.M.)V..E. SNOW WITH ..'.'.,4 .4 c�g ".VIP 7-r K. "r-n that certain irate of land described as jollol,s: Lot Block Plat or addition - ; address_ "'c" is of the 10110winC size and area; width feet; length fort• WITHIN THE CITY LIMITS and hereby agrees th't, in case sr,rh Permit is granted, that all work which shall be. done and all materials which shall be used thail comply with the Plans and specifications therefor herewit), submitted and with all the Ordinances of mid, applicable thenta • " fpPlicant further agree, to pay Is or assessments at the time and in the amounts specified as ioltortl: 2021 ...................... ...... ................................ .... ...... . ....... .............. ....... IL ON St, APPLICATION FOR_ To the CITY COUNCIL of the ..... - . - CIT Y - HUTC]UNSON ... .... .. . ..................... ............. Of .. . ........ __ .................. .... ...... . ...... � -.1n the County of State of Minnesota: The undersigned owner whose address is__ I.C.T cR . c I., 8� .................... ........ _ ....._hereby applies for a Permit to. .PLOW .... AND SNOW W9H J . - h, _...n ..'/ 1/.. -1 upon that verfain tract of land F I described w fallms.. Lot Block plat or addition . . ...... . ..... ...... _.. .. ; address .......... .......... ......... . ........ which Le Of till following size and areal Width.__._._....._. aren N WITHIN THE CITY LIII's .......__feet; length - . . ........... Pert: .. .... ......... ................. . ....... I . . ............. .... � . ............... ... . .... .. I .. ... ..... . and hereby agrees that, in m" such Perm" if ran", that all soork which 14-11 be done and all materials which shalt be Wed hall asonply so" X Ploute and specifteations 0&,,,jw herewith submitted and with all the adLftanos, of mid . .......applicable thereto .... .... . .. .. . ..... .......... ... . . .......... .applicant further agree, to pa fees or assessment, at the Kmo and in the amownts #PC fled as follows: Owner 0 // Jr.- I P. PP.T.ICATIOPI FOR.... 2�o REUOV AL pF; y T To the ......_CITY COUNCIL ........... ... ....... ......................... ............ ........... ....... ... .....- ............... ..... ..... . ..... ............................... C'/ the CITY HUTCHINSON .............of.. in ihs County c ......................... ............................... ................. . MC L_ EOD State ....... . __......_.. ..... e o dltnnesota: The undersi'ned owner whose address to D L_.... /f /.[,/l /.,t.__,. CI` T # N "- _hereby ¢ � � PLOW AND pp_tes for ¢ permit to REMOVE S \06 WITH u;on thct certain tract of land described as follows: Lot _. __.. ...... . .. ; Block _ ..... plat or addition _.. ....... ._.. ......._........__......_...... which is of the fallowing size and area; width....— area ....... WITHIN THE CITY LIMITS _ .. ._. _.__ _ ........................... ._.._........... ........... address.... ..... ......... ...... .........................__.... ....._........... ....feet; length ............................ . _.. .... .- .. ........... ... _..- ........ _......._. ........... I ... I .. _. .. and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said. appllcable thereto. .?pplicant further agrees to pay fees or assessments at the time and in the amounts specified as follv�cs: $1.00 �Y12223 ......................................... ............................... .................. ............................... qw 6861,104( Owner L� t � ' .0 VllfL t-t-�) YhCnahnv risss 41a -X, (612) 587.5151 f/VTCH� CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUT CHINSON, MINN. 55350 MEMORANDUM DATE: October 27, 1989 TO• Mayor and City Council FROM: _ Director of Engineering_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: _ Downtown Sprinkler Project _ _ Pro L ct No. 89 -03 The sprinkler project at present seems to be on hold. A feasible project I believe will be scaled down as I presented. It would appear to me that the scaled down project could be done in house since sprinkler design would be done by the contractor. If a consultant would be used the scope has changed so much that the present contract with Donohue would have to be revised. I recommend that said present contract with Donohue be terminated. Also attached is a $600.00 billing for work that I consider was part of the original contract. I do not recommend payment of this Invoice. MVP /bb enc. cc: Ken Merrill, Finance Director 0 _ei 1] f -0 E-NGINEERS � rx,, � ARCHITECTS SCIENTISTS W August 3, 1989 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Marlow Priebe City Engineer Dear Mr. Priebe: Per your request, we are in the process of calculating a con- struction cost estimate to include not only servicing the 49 businesses as in our original proposal but also to add a ser- vice line into the basement of the remaining 42 businesses in the same general area. The inclusion of these additional 42 businesses were not in our original proposal and may be con- sidered as extra costs depending upon our final cost for the L_ project. We estimate that our fee to perform this calculation will be approximately $600. Thank you for your review and consider- ation of this matter. Very truly yours, DONOHUE 6 ASSOCIATES, INC. James R. Miller Associate JRM/bjg T /L /QJ8 s ■ 7200 Hemlock Lane. North Swim 100 ,Waple Grove. .%film xS5J69 Teleiaz 6I2.125.19/J �yiry1 ' ENGINEERS ARCHITECTS SCIENTISTS 7200 Hemlock Lane, North Suite 200 Maple Grove, Minnesota 55369 612- 425 -2181 Telefax 612- 425 -1913 City of Hutchinson 37 Washington Avenue West Hutchinson, M-N 55350 Date: September 6, 1989 Please Reference: Project No. 42346. 501 Attn: Marlow Priebe, City Engineer Invo ice No. 8906937 Your Authorizatio Client No. 01881 �ontract dated June 27, 1989 Professional services rendered for the period ending August 12, 1989. For: Design and Construction Related Services for the Downtown Fire Sprinkler System - Lump Sum - $4,500.00. Determining construction cost estimate for the additional 42 build- ings for which interior sprinkling well not immediately be provid- ed, per accompanying letter, and which is beyond the .scope of the agreement for services - Lump Sum - $600.00. Total Charges $5,100.00 Less: previously billed 4.500.00 Invoice Total $ 600.00 0 0 C� (/p _e' (612) to 37 Washington Ave. W. • Hutchinson, MN 55350 M E M O TO: Mayor & City Council FROM: Skip Quade, President SUBJECT: Hayrides Around Library Square Saturday, December 2, 1:00 — 4:00 P.M. r1 �J As a part of our holiday celebration, MainStreet will sponsor hayrides around Library Square, provided by Bob Elliott. We have discussed the hayride with the Police Department and have their support. The entire area will be cleaned up after 4:00 P.M. We request your permission for use of this area on Saturday, December 2. Thank you for your consideration. /ms cc: Police Dept. • ORDINANCE NO. 89 -12 PUBLICATION NO. AN ORDINANCE IN THE CITY OF HUTCHINSON, COUNTY OF MCLEOD, STATE OF MINNESOTA, INCORPORATING AND ANNEXING CERTAIN TRACTS AND PARCELS OF LAND INTO THE CITY OF HUTCHINSON AS MORE PARTICULARLY SET OUT IN SAID ORDINANCE. WHEREAS, certain parcels of land abutting upon the City of Hutchinson are entirely surrounded by the City of Hutchinson; and WHEREAS, the Minnesota Municipal Board pursuant to Minnesota Statutes Chapter 414 has approved the following annexation or no approval is required; NOW, THEREFORE, the City of Hutchinson does ordain: SEC. 1. That the lands hereafter described shall be and the same hereby are, annexed, to the City of Hutchinson, a Municipal corporation, located in the County of McLeod and State of Minnesota and from and after passage and publication of this Ordinance, said lands shall be annexed to and become a part of and included in the corporate limits of the City of Hutchinson: All that part of the Southeast Quarter of the Southwest Quarter of Section One (1), Township One Hundred Sixteen (116) North, Range Thirty (30) West, not presently in the City of Hutchinson, but surrounded by the City. Containing 6.6 acres more or less. SEC. 2. This Ordinance shall become effective from and after publication. Attest: City Administrator First Reading: November 14. 1989 Second Reading: Publication Date: • Mayor 7-,4- RESOLUTION NO. 9132 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Trees (31) $1,835 Trail 1990 Yes Walker Tree Service Pet Hospi Grant Trees 3,948 Boulevard Trees Park Yes Walker Tree Service The following items were authorized due to an emergency need: ITEM PURPOSE DEPT. BUDGET VENDOR Curb/Gutter /Sidewalk 13;,426 Upgrade /Replace -- Yes* Hanson & Vasek Const(Hutchinson Pet Hospi *Off- Street Parking Bonds Date Approved: November 14, 1989 &tion made by: Seconded by: Resolution submitted for Council action by: 7-e. DAVID B. ARNOLD CHARLES R. CARMICHAEL GARY D. MCDOWEEL STEVEN A. ANDERSON G BARRY ANDERSON STEVEN S. HOGE LAURA E. PRETLAND DAVID A. BRUEGOEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. MCGEE November 6, 1989 ARNOLD & MGDOWELL ATTORNEYS AT LAw 5881 CEDAR I.AxE ROAD MINNEAPOLIS. MINNESOTA 55416 -1492 (612)545 -9000 MN TOLL FREE 800-343-4545 CABLE MGLAW MINNEAPOLIS TELECOPIPB (012)545 -1703 Mr. Gary D. Plotz Hutchinson City Administrator 37 Washington Avenue West Hutchinson, MN 55350 RE: Quit Claim Deed to Hutchinson header Our File #: 3188 -89 -0131 Dear Gary: OI COVA$EL WILLIAM W. CAMERON PAUL D. DOVE 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (812) 380- 2214 TEL£OOPIER (012) 380-5508 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (012) 587 -7575 TELEGOPIER(812) 587 -4090 t,sro � 970 Jam\ oT� }N�./O�VLl.E 1969 N iR O ED pf BY- It is my understanding that a question arose at the special city council meeting regarding the deed prepared by Attorney Neil Jensen transferring an easement held by the City of Hutchinson to the current property owner. If I understand the questions correctly, the following is relevant and should be passed along to the council: 1. There doesn't appear to be any obvious need for the easement, but I am not in a position to judge this issue and I have referred this question to the engineering department. The City Engineer has advised that he sees no reason to retain the easement and approves of the transfer. I believe you have a copy of that letter. 2. A question has been raised about the reference to $500 on the deed. The consideration for the transfer is zero and it is simply done as a matter of course in order to assist the Leader in cleaning up the title to its property. The reference to $500 is required by State law so that only a minimum deed tax amount is assessed on this particular deed. r-�, Mr. Gary D. Plotz November 6, 1989 Page 2 3. The City is certainly not required to execute the Quit Claim Deed. However, I would suggest that we once again inquire of staff if they have any reason to retain the easement and if the answer to that question is generally in the negative, I see no reason to execute the Deed. This situation does appear to be somewhat different than an alley or street vacation where the City would retain utility easements. Those easements are generally necessary to service properties along the vacated street or alley. Those considerations would not apply in this situation. If you need more information regarding the Leader property, you should contact Neil Jensen. In any event, I hope this correspondence explains the status of this matter. Thank you. Very truly yours, ARNOLD & terson"' L G. Barry GBA /lls cc: Neil Jensen 0 DAVID B. ARNOLD CHARLES R. CARMICHAEL GARY D. WDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE LAURA E. FRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. McGEE October 19, 1989 ARNOLD & MGDOWELL ATTORNEYS AT LAW 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (012) 587 -7575 TELECOPIER(012) 587 -4096 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY G. BARRY ANDERSON Re: R & T Company, a Partnership Our File No. 3188 -89 -0131 Dear Gary: OF f X,N.61. WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55418 (612)545 -9000 MN TOLL FREE 800-343-4545 TELECOPIER (612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (812) 389- 2214 TELECOPIER(612) 389 -5506 � OC71989 N RcAER� \ m_ I am enclosing herewith a Quit Claim Deed, the execution of which should be authorized by the City Council at the next regularly scheduled City Council meeting. I have reviewed this matter with the City Engineer and he concurs with the decision to execute the Quit Claim Deed. The City is the successor in interest to certain driveway rights which were originally reserved in 1912 by John and Arthur Jorgenson. The Jorgensons were the owners of Lots 9 and 10, where the current City garage is located. The City has no interest or use for either the water connection or the driveway and therefore, the deed should be approved and duly executed. If you have any questions in connection with this matter, you certainly should feel free to contact me. Thank you. Very tya4y iouri, RS ir) 1- 1 ry Anderson GBA: m Enclosure CC Neil Jensen •—a 0 _1�e�a_�s!Wf11_.. MwNwn u.lhl�e....r...rf w.li.11na! No delinquent taxes and transfer ml.M; CerllficSW of Real Estate Value ( ) filed ( ) not required Grtificate of Real Estate Value No. ,18__ County Auditor by STATE DEED TAX DUE HEREON: $ exempt Per Minn. Stat. 287.22 Date: , 19 89 (reserved for recording data) FOR VALUABLE CONSIDERATION. C lmnnnnmY IGrantor(bi, hereby convey (s) and quitclaim(,) to R 6 T Co., a Partnership a partnership under the laws of Minnesota • Grantee, real property in McLeod County, Minnesota, described as follow,: Easement for driveway purposes along the North line of West 65 feet of the South 52 feet of Lot 9 in Block 8, Townsite of Hutchinson South Half; also right to maintain water connection, all such rights as specifically reserved in that certain Warranty Deed dated May 1, 1937, filed for record May 26, 1937, at 4:00 P.H. in Book 66 of Deeds, page 75. Grantor hereby releases any and all claims in and to said driveway easement. The total consideration for this transfer of property is $500.00 or less. ' (il mme 1pp R MW W, COOIN W On alcs� together with all hereditaments and appurtenances belonging thereto. ULc Urvvl T.a 5rm•r ILrr — I I STATE OF MINNESOTA d. I COUNTY OF McLeod The foregoing instrument was acknowledged before me thin day of 12_ by i � NOTARIAL STAMP OR a[AL IOR OTNR TRLL OR RAN[) I Grantor(s). i AONATM[ Or TLRaON SARIMO ACKNOwLLDOMLNT MIMIM nnWUMn n�Ibl WnaYe1M�)b YY Www:.nitlwY TNYmL TRUY LNTwALDRA/TLDLT(RAMLANDwDDLW) :I R G T Co., a partnership Diane L. Gordon 433 Third Street Red Wing, NN 55066 JENSEN i GORDON ! 22 North Main Street Hutchinson, MN- 55350 Telephone (612) 587 -2046 Atty. Reg. No. 175584 I I �.2 16.5 I-- I� 8 W � W 7 F- 16.5 i6 ` 16.E 1 132 62.5 44 465 4L5 :32 82.5 10 0 1 a � 0 F - -- -1 � N j 4 to 7 j 4 i Qc Z N 5 `0 6 0 i32 Y 132 132 Z ,T AVE, a SOUTHWEST m -- IA S 0 F" Cf) 7 6 SS. C. LL co 32 to r----i P) 0 M' 1 FIRST 16.5 i32 10 N m _ in r-A n C" - - - r >.. HUTCHINSON LEADER 0 Engineering Services Contract 1. Parties - The parties to this Agreement are the City of Hutchinson, a municipal corporation., and the County of McLeod, a municipal corporation., both of which are located within the State of Minnesota. 2. Term of Contract - The term of this Agreement shall be from November 1, 1989, to December 31, 1989. 3. Services to be Provided - The County of McLeod shall make available to the City of Hutchinson, the McLeod County Highway Engineer for the performance of engineering duties, including but not limited to design and approval of any engineering projects and presence on a limited basis at City Council meetings to present project plans to the City Council. The McLeod County Highway Engineer will not play any role in the budgeting process nor in the personnel policies of the engineering department at the City of Hutchinson., nor will the McLeod County Highway Engineer be considered to be a department head of the City of Hutchinson. 4. Hours and Cost - The McLeod County Highway Engineer shall be available for up to eight hours per week at the rate of $35 per hour. McLeod County shall submit a bill to the City of Hutchinson on a monthly basis and the fee shall be paid within 30 days of the date of billing. 5. Expenses - The City of Hutchinson shall be responsible for any out of pocket expenses incurred by the McLeod County Highway Engineer in providing this service to the City of Hutchinson, and these costs shall be paid directly to the McLeod County Highway 0 ngineer for actual expenses incurred including meals and mileage at 9 -7� a rate of 24¢ per mile. McLeod County Highway Engineer shall submit these expenses to the City of Hutchinson on a monthly basis and they shall be paid by the City of Hutchinson within 30 days. 6. Status of the Engineer - The McLeod County Highway Engineer shall remain at all times an employee of McLeod County and shall not at any time be considered to be an employee of the City of Hutchinson.. In the event that there are conflicts between the position of the City of Hutchinson and the position of the County of McLeod, the Engineer shall remain obligated to pursue the best interests of McLeod County and he shall advise the City of Hutchinson that he is unable to represent their interests. That said notice shall be given orally or in writing to the Hutchinson City Administrator. 7. Termination of the Agreement - This Agreement may be terminated without prior notice by a motion of the County of McLeod or by a motion of the Hutchinson City Council. 8. Contract Extension - In the event that the City of Hutchinson has not obtained an alternative source of engineering services, this contract may be renegotiated with the consent of both parties. 9. Insurance - The City of Hutchinson agrees to carry appropriate omissions and errors insurance to protect the McLeod County Highway Engineer in the event that there shall be any suits regarding the plans or work which he shall conduct for the City of Hutchinson. In addition, the City of Hutchinson agrees to indemnify and defend the County of McLeod for any actions arising out of this contract to provide engineering services. Mel Dose, McLeod County Chairman Date Aetiv. x4xls'-� Dede Balcom, McLeod County Coordinator Paul Ackland, Hutchinson City Mayor Gary Plotz, Hutchinson City Administrator 0 E /I- 7 Date ate Date • EMERGENCY SERVICES DIRECTOR CONTRACT 1. Parties: The parties to this Agreement are McLeod County, a municipal corporation organized within the State of Minnesota, and the City of Hutchinson, which is a municipal corporation located within McLeod County and the State of Minnesota. 2. Duration: The duration of this Agreement is for a period of and shall commence on date and terminate on date. 3. Position: McLeod County and the City of Hutchinson do hereby agree to share one person to fill the Emergency Services Director for McLeod County and the City of Hutchinson. The Emergency Services Director will work with the Police Chief of the City of Hutchinson and the Sheriff of McLeod County to determine who best to organize a schedule to evenly split the Emergency Services Director's time between the County and the City. McLeod County will provide office space to be located within the Law Enforcement Center for the Emergency Services Director. 4. Funding: The County will submit for an FEMA grant to pay for the Emergency Services Director. It is anticipated that the FEMA grant will pay approximately one -half of the salary of the Emergency Services Director. The remainder of all expenses will be shared equally between the City and the County, including salary, benefits, supplies, expenses, and mileage. Billing will be made on a quarterly basis to coincide with reports to the Regional Emergency Services Coordinator and shall be paid within 30 days of receipt by the City of Hutchinson. 5. Employee Status: The Emergency Services Director shall be considered to be an employee of McLeod County and shall be governed by the personnel policies of McLeod County, including benefits, vacation and sick leave. 6. Termination of Joint Agreement: This Agreement may be terminated by 60 days notice in writing of one party to the other. FEMA funding should cease, all parties agree to have the right to reevaluate the need for the position and to further reevaluate the need for the joint position. be 7. Duties: The duties of the Emergency Services Director shall This Agreement is entered into by the County of McLeod and the City of Hutchinson on this Melvin Dose, McLeod County Board Board Chairman De de Ba com, McLeod County Coordinator Paul Ackland, City of Hutchinson Mayor Gary Plotz, City of Hutchinson Administrator day of , 19 Date Date Date Date If 0 0 0 fflffll (612) 587 -5151 Harcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: October 31, 1989 TO' City Administrator, Mayor and City Council ------------------------ - - - - -- FROM: Jim Marka, Building Official ------------------------ - - - - -- SUBJECT: REQUEST FOR IMPROVEMENT PROJECT ------------------------ - - - - -- The following two property owners have removed the curb from their property and have not replaced the curb -cut as required. As you know, this is dangerous for plowing. Therefore, I am requesting the city order the improvement and assess the cost plus Administrative/ Engineering fees to the property. The two property owners are: Mike Keeler 230 Lynn Rd. Mike has been notified on three separate occasions and has retained a Building Permit dated 8- 21 -89. At one point Mike indicted he would like the city to order the work done. Loren Lickfelts 6 - Grove St. Loren has not retained a Building Permit according to our records and has been notified once. Your immediate consideration is appreciated and necessary as winter is fast approaching. JM /bb cc: Doug Meier Larry Karg Cal Rice Barry Anderson 9- (�r, "A Health Care Ceeter Mid Vurshk(� Home— November 3, 1989 G. Barry Anderson, Resident Attorney Arnold and McDowell 101 Park Place Hutchinson, Minnesota 55350 Dear Barry; The Burns Manor Directors and I discussed your October 23 corres- pondence regarding City Code 2.57, subd. 4, subparagraph A. What follows is our construction of subparagraph A: - --A. -ALL EARNINGS OF THE NURSING HOME TOGETHER WITH ALL CONTRIBUTIONS AND OTHER FUNDS PROCURED FOR THE MAINTENANCE AND IMPROVEMENT OF SAID NURSING HOME MAY BE TURNED OVER TO THE NURSING HOME FUND EXCEPT AS OTHERWISE DIRECTED BY THE COUNCIL. DISBURSEMENTS FROM THE FUND SHALL BE MADE ONLY BY CHECKS SIGNED BY THE NURSING HOME ADMINISTRATOR AND THE CITY ADMINISTRATOR, PURSUANT TO PURCHASE ORDERS APPROVED BY A MAJORITY OF THE NURSING HOME BOARD ACCORDING TO ITS WRITTEN POLICIES. IF DISBURSEMENTS ARE MADE IN PAYMENT OF PRINCIPAL ON BONDS OR INTEREST ON BONDS ISSUED FOR NURSING HOME PURPOSES, INVOICES FOR SAME MUST BE APPROVED BY A MAJORITY OF THE MEMBERS OF THE COUNCIL. We believe that this language offers the security the State Statutes require. Specifically it requires us to maintain written purchasing Policies (which will distinguish between "routine supplies ", "cap- ital improvements /replacements ", "discounts ", etc.), which effec- tively means the Board must concede on purchases before they are made. This language—aTso allows us to make payments quickly and ef- ficiently for approved purchases, which is my personal goal. I trust you will endorse this language if you can assist with our written purchasing policies; if so, I pledge my good faith. T n you for cur consideration! �� Robert Koepcke 1 Administrator North High Drive Hutchinson, Minnesota 55350 Telephone (612) 58- -4919 v 1, Burns Manor at' 'A Healtb Care Center and ,Vurslug Home" August 29, 1989 �t UO Gary Plotz, City Administrator Hutchinson City Hall Hutchinson, Minnesota 55350 i Dear Mr..Plotz, Please forward the following language to the City - Council? AMEND CITY ORDINANCE 2.57 subd. 4 TO READ: "...Disbursements 1 from this fund shall e made only y c ecks signed by the Nursing Home Administrator and City Administrator. Invoices supporting such checks shall be reviewed by a Nursing Home \Board member at its next scheduled meeting. Checks may be ' lissued without prior approval unless they are in payment of: \a) Non - routine, non - emergent capital repairs or improvements Iover $1,000; b) Permanent increases of operating expenses that exceed the 1 established budget. )Such payments shall be given advance approval by a majority of the Nursing Home Board...." Please inform the City Council that such payment procedures are used regularly by other non - proprietary nursing homes. We believe that they will help our facility insure good rapport and "prompt payment" discounts from our vendors. Our Administrator, Robert Koepcke, will assist you as you have comments or questions. Thank you and the City Council for your consideration! Ancher Nelsen Board President North High Drive Hutchinson, Minnesota 55350 Telephone (612) 587-4919 � 2.56 SEC. 2.56. SENIOR ADVISORY BOARD. 1. Establishment and Composition. A Senior Advisory Board i reby established. The Board shall omposed of seven members who 11 serve staggered three- terms. The Mayor may, from time to ti appoint ex o io members to serve in an advisory capacity to the d such members shall serve at the discretion of the Mayor. Subd. 2. ies. The Board shall 'se the Park and Recreation B and staff concerning management use, of the multi- ose senior center, and shall develop and m ain a ma ement plan which provides opportunity for all senior -re ated activities to flourish. SEC. 2.57. NURSING HOME BOARD. Subd. 1. Establishment and Composition. A Nursing Home Board is hereby established. The Board shall be composed of seven members, of which six shall serve staggered five -year terms expiring on March 1 of the year of expiration, and one member of the Council appointed by the Council whose term shall be concurrent with his term in office. Subd. 2. Powers and Duties. The Board shall have full and exclusive control and management of any nursing home owned by the City, and all nursing home grounds and appurtenances thereto and all apparatus, equipment and material of every nature used in the operation of said nursing home. The Board shall adopt all necessary rules and regulations for its own guidance and for the proper management and operation of_said nursing home and for the admission of patients thereto. The State of Minnesota shall fix the fees and charges for all nursing home services, all of which shall be reported to the Council as soon as they are received. It shall be the duty of the Board to see that all fees and charges becoming due to said nursing home are properly collected. The Board may contract and purchase all necessary equipment, apparatus and supplies; provided, however, that any single capital item of purchase of $15,000.00 or more shall first be approved by the Council. Subd. 3. Administrator and Other Employees. The Board shall have the power to hire an Administrator and it shall also have the power to discharge said Administrator any time at its discretion. The compensation of said Administrator shall be determined by the Board. The Administrator shall also act as Secretary and be an ex officio member of said Board and shall be responsible for keeping an accurate record of all proceedings and business transactions of said Board. 16 (7 -1 -89) �p S 2.57 Subd. 4. Funds, Accounting and Payment of Accounts. 0 A. All earnings of the nursing home together with all contributions and other funds procured for the maintenance and improvement of said nursing home may be turned over to the nursing home fund except as otherwise directed by the Council. Disbursements from this fund shall be made only by checks signed by the President and Secretary and countersigned by the City Administrator, pursuant to an order of the Nursing Home Board approved by the majority of its members and signed by its President and Secretary or, if the disbursement is made in payment of principal on bonds or interest on bonds issued for nursing home purposes, pursuant to an order approved by a majority of the members of the Council. B. The Nursing Home Board shall keep an accurate record of all monies received and disbursed from the nursing home fund and of all outstanding credits and liabilities of the nursing home. The fiscal year of the nursing home shall commence on the first day of January each year. The books, accounts, and funds of the nursing home shall be audited in the same manner as all other funds of the City. The Nursing Home Board shall render to the Council a quarterly operating statement as of the first day of July, October, January, and April. bzu. [.SS. HOSPITAL BOARD. Subd. 1. Establishment and Composition. A Hosp' al Board i ereby established. The Board shall be composed o seven members, o of whom shall be the Chief of the Medical St of the Hospital, a one of whom shall be a member of a Council appointed annua y. The remaining five members o the Hospital Board (the "Electe Directors ") shall each serve f a term of five years with the ter of one such Elected Dire to expire each year on the last day o arch. At all times three of the Elected Directors shall be resi nts and quali d voters of the City. Prior to the expiration of a term of Elected Director, his or her successor shall be nomina d by a Mayor with the consent of the Council. The nomination sh be submitted to the Board of Directors of LifeSpan (the "Lif pa Board ") for election. If the LifeSpan Board fails to elec such n inee, then the Mayor, with the consent of the Counci shall promp submit new nominations to the LifeSpan Board, necessary, unti the LifeSpan Board has elected a successor o the Elected Direct whose term is then expiring; provided however, that if the Life an Board fails to elect a success from among the first, second an third nominees, then the May , with the consent of the Council, ay elect the successor the Elected Director whose term is th expiring provide that the Hospital's affiliation with LifeSpa is then termi ted pursuant to Subdivision 5 of this Section. A m 'ority of a members of the Hospital Board shall not consist of pe ons e are simultaneously directors of any one of the follows 17 (7 -1 -89) 0 ORDINANCE NO. , 2nd SERIES AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE CHAPTER 2 ENTITLED "ADMINISTRATION AND GENERAL GOVERNMENT" BY CHANGING A PROVISION RELATING TO THE FUNDS, ACCOUNTING AND PAYMENT OF ACCOUNTS OF THE NURSING HOME BOARD, AND, BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Sec. 2.57 entitled "Nursing Home Board" is hereby amended by changing Subd. 4, Subparagraph A, to read: Subd. 4. Funds, Accounting and Payment of Accounts. A. All earnings of the nursing home together with all contributions and other funds procured for the maintenance and improvement of said nursing home may be turned over to the nursing home fund except as otherwise directed by the Council. Disbursements from this fund shall be made only by checks signed by he President and - eeretay and eeu err ed by"-the—nursing home administrator and the City Administrator, pursuant to an order of the Nursing Home Board approved by the majority of its members and signed by its President and Secretary or, if the disbursement is made in payment of principal on bonds or interest on bonds • issued for nursing home purposes, pursuant to an 'order approved by a majority of the members of the Council. Disbursements from the m.r i*nr h,m. fnnA cfial l hn r.n vc..ew} vi }fi er }� rrfi �cc ..rAnrc n Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this day of . 1989. Mayor Attest: City Administrator Published in the on 19 9 ;e't- H U T C P u e L i C 3111% H I N S O N S C r. o C ?5 2627a October 26, 1989 ?��o o"7- 1989 N Mr. Gary Plotz `99, City Administrator Z�Elea ac 6 City Hall Hutchinson, MN 55350 Dear Mr. Plotz: Please request of appropriate city officials that some form of stop signs be considered at the corner of South Roberts Road and McDonald Drive. I feel that this is a safety issue due to the mix of pedestrian (including children) and vehicular traffic. Thank you for your consideration. Sincerely, � Glenn Mate�ka jka Superintendent of Schools bn 9 TF RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICE . Resolution No. 9131 WHEREAS, the City of Hutchinson has received a request from the Hutchinson Community School District to erect a traffic control device described as a "stop sign" at the intersection of Roberts Road and HcDonald's Driver AND WHEREAS, the City Engineering Start and the Police Department have reviewed the request; AND WHEREAS, the City Engineering staff and the Police Department recommend the erection of a traffic control device at this intersection; AND WHEREAS, pursuant to Section 7.04, Subdivision 1, the Hutchinson City Council has authority to establish certain locations as points where traffic control devices shall be erected; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby establishes the following location as a point where a traffic control device known as a "stop sign" shall be erected (second street listed shall be the controlled street): McDonald's Drive and Roberts Road Adopted by the City Council this day of November, 1989. Mayor City Administrator 4e, 0 (612) 587.5151 JWJHQ'17CHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 MEMORANDUM October 27, 1989 TO: Mayor and City Council FROM: Director of Engineering RE: Municipal State Aid Streets County State Aid Highways I met with Rick Kjonaas, County Engineer, relative to the transfer and change of road status by city and county to assist the county in obtaining approval of County State Aid Highway status on roadway from CSAH 7 to State Highway 22 as now shown on our Comprehensive Plan. Designate a new Municipal State Aid Street on Dale Street from Linden Avenue to Roberts Road, 0.27 mile. Designate a new Municipal State Aid Street or extension of MSAS 116 on Roberts Road from Dale Street to Lake Street, 0.14 mile. Designate a new Municipal State Aid Street or extension of 117 on School Road from Roberts Road to South Grade Road, 0.50 mile. Total addition would be 0.91 mile. The city presently has 0.35 mile of roadway available for designation. If the above was approved the city would still have 0.31 mile of roadway available for designation at Municipal State Aid Street. cc: Rick Kjonaas / ' ' Proposal by County: Terminate CSAH 7 status at School Road and South Grade Road. This would remove Dale Street from South Grade Road to Second Ave. S.W. and Second Ave. S.W. from Dale St. to Main St. from CSAH 7 status. In so doing this would become a city street. Proposal for City: Terminate Municipal State Aid Street No. 107, Juul Road from Dale Street to Lynn Road, 0.34 mile. Terminate Municipal State Aid Street No. 109, Second Ave. S.W. from Dale Street to Lake Street, 0.22 mile. Terminate Municipal State Aid Street No. 113, Lake Street from Second Ave. S.W. to Lewis Ave., 0.06 mile. Terminate Municipal .. State Aid Street No. 114, Lake Street, Lewis Ave. to Roberts Road, 0.25 mile. Total removal would be 0.87 mile. Designate a new Municipal State Aid Street on Dale Street from Linden Avenue to Roberts Road, 0.27 mile. Designate a new Municipal State Aid Street or extension of MSAS 116 on Roberts Road from Dale Street to Lake Street, 0.14 mile. Designate a new Municipal State Aid Street or extension of 117 on School Road from Roberts Road to South Grade Road, 0.50 mile. Total addition would be 0.91 mile. The city presently has 0.35 mile of roadway available for designation. If the above was approved the city would still have 0.31 mile of roadway available for designation at Municipal State Aid Street. cc: Rick Kjonaas / ' ' 0 T < REC r 1959 ' o` al-td !Q Wol UUi�c�O ° cLd2Pft 2 �LGLC�o � coo tlu_l a.e o ��o ✓ �� c.>o `.uv fie. u v 9 -G l.� Svc . ttA e� -tJw ri 0 (612) 587 -5151 f/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, M/NN. 55350 M E M O R A N D U M DATE: October 27, 1989 TO: — Mayor and City Council ............................ FROM: — Director of EngineeriU— — — — — — — — — — — — — — — — — SUBJECT: Huron Street ------------------------ - - - - -- I have viewed Huron Street between 2nd and 3rd Ave. at the request of Johnson and Norton. I also viewed 1st Ave. from the R.R. to Huron, Huron from 1st to 2nd and Erie from 1st to 2nd. They are all in the same condition. I recommend only a dust coat and seal. coat by the street department in 1990. This will solve the dust problem on these streets until such time a permenant type street is merited. 9 -G DAVID B. R. CAR CHARLES R. CABMIC NAEL GARY D. WDOWELL STEVEN A.w DER50N O. BARRY ANDERSON STEVEN S. HOGE LAURA R. PRETLAND DAVID A. BRUEGOEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. M<GEE October 16, 1989 ARNOLD & MGDOWELL ATTORNEYS AT LAW 5681 CEDAR LEE ROAD MINNEAPOLIS, MINNESOTA 55416-1482 (612) 545 -9000 MN TOLL FREE 800 -343 -4545 CABLE MCLAW MINNEAPOLIS TELECOPIER (012)545 -1703 Mr. Gary D. Plotz Hutchinson City Administrator 37 Washington Avenue West Hutchinson, MN 55350 RE: Waiver of Storm Sewer Requirement Our File #: 3188 -87 -0001 Dear Gary: O O0UNSEL WILLIAM W. CAMERON PAUL D. DOVE 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55071 (812) 389-2214 TELECOPIER(612)380 -5500 101 PARR PLACE HUTCHINSON, MINNESOTA 55350 (012) 587 -7575 TELECOPIER(612) 587 -4008 s1/�y16 171a1; By I have received your correspondence regarding the dewatering pump. The Hutchinson City Ordinance does not specifically address a waiver or variance procedure in cases such as this. However, 1- -would note that Section 3.30, subdivision 2 (B) contemplates approval of discharge into the storm sewer of cooling - -- er process water which may be a satisfactory designation in this case. Further, it may be possible to argue that the sewer in the location in question is a "combined" sewer thus in entitling the school district to relief under paragraph B. The easiest procedure would be to adopt a resolution authorizing / discharge of this particular pump to the sanitary sewer system until such time as adequate storm drainage is available or the City -�1 of Hutchinson or the MPCA should elect to enforce the ordinance. \ I suggest that this matter be laced on the p _ agenda for approval with direction to the cit atrne —to draft the appropriate rl resolution. To draft the resolution, I will need in ormati.on regarding the specific pump, the sanitary sewer to which it is discharging and any other identifying information that might be of assistance in specifically limiting this resolution to the current problem. 9-I/1 Mr. Gary D. Plotz October 16, 1989 Page 2 I hope this is responsive to your inquiry. Very truly yours, ARNOLD & DO ELL G. Barry-Anderson GBA /lls •_ is 11 0 r� '1r* H U T C H I P U B L I C GECAGE GORCON. CHAIRMAN DC %AL] �CPP, CLERK LUCLLE ARLT. TREASURER September 25, 1989 Mr. Gary Plotz - - -- City - Administrator Hutchinson City Hall Hutchinson, MN 55350 RE: Dewatering Pump Dear Mr. Plotz: N S C H Li N 1 S O N O O L S A� A/f3JERRY JONES. VICE CHAIRMAN ^ DOUGLAS KENNING. DIRECTOR ,L ROGER STEARNS. DIRECTOR The Hutchinson School District requests a waiving of the ordinance due to undue hardship and cost until such time as there is storm drainage available in the area of this sump pump. This pump has functioned as it is now installed since the Pool was constructed. Due to its location, there is no accessible storm drain without digging an approximate 3001 drain line through the parking lot or running a 150' drain through the mechanical equipment and boiler room. Thank you for your consideration of this matter. Sincer y, lean tejka Superintendent of Schools Enc - 1 SfP10 rcvlvw 5� pj,J 0.,11 O1 i. J ?y. A,� V J\' t-Z'' Ol. b G� INOEPENCENT SCHCCL OISTRICT 123 MUTCHINSCN. MINNESOTA 55350 �f PST - :C', gCMIMS- RATION 30 GLEN STREET NCRTH ,612! 87- -2960 TECHNICAL INSTITUTE OF HU`HINSC% ZOO :- 'lTURV A•:ENUE A-2; 58-,.3g3i, r (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 12, 1989 City Attorney Barry Anderson Arnold and McDowell Law Firm 101 Park Place Hutchinson MN 55350 SUBJECT: REQUEST FOR A WAIVER FROM HOOKING UP TO STORM SEWER Dear Barry, Enclosed is a copy of a letter from Jim Marka dated September 14, 1989, regarding a sump -pump hook -up to the sanitary sewer at the high school. Jim indicated to Glenn Matejka that there was a method to waiver this requirement, and subsequently Glenn called me, We decided that the request should be put in writing and we would examine all possibilities. See follow -up letter of September 25, 1989. Please see if a waiver is possible under our city ordinances in hardship cases, and respond to me. Thank you. GP /bb cc: Glenn Matejka Jim Marka Encl. Best Regards, Gary 0 9 -/V' (612) 587 -5151 HUIIN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 September 14th, 1989 Supt. Glen Matejka Hutchinson Public Schools Central District Offices 30 Glen St. No. Hutchinson, MN 55350 Dear Glen: The following two items need correction at the Hutchinson High School: 1) The dewatering pump is presently discharging into the sanitary sewer. Groundwater does not need treatment and must discharge only into storm drainage. (See attached ordinance) 2) The water softner discharge requires an air -break two times the diameter of the discharge pipe. 9 I have addressed these two violations with Mr. Martini, ATS 6 R. who requested I forward this information to you. Thank you for your cooperation. Best regards, CITY OF HUTCHINSON m � !mk1Q! Jame G. Mar!% Building Official JGM /pv enc. cc: Gary D. Plotz, City Administrator Randy DeVries, W /WW Operations Robert Martini, ATS S R Donald Johaneson, Building Inspector 0 / h S 3.30 46. "Wastewater Treatment Facility" means an arrangement of devices and structures for treating wastewater and sludge. Also referred to as "Wastewater Treatment Plant ". Subd. 2. Use of the Public Sewers. A. Sanitary Sewers. It is unlawful for any person to discharge or cause to be discharged any unpolluted waters such as storm water, groundwater, roof runoff, subsurface drainage, or cooling water to any sanitary sewer. B. Storm Sewers. Storm water and all other unpolluted water shall be discharged to such sewers as are specifically designated as combined sewers or storm sewers, or to a natural outlet approved by the Council and other regulatory agencies. Unpolluted industrial cooling water or process water may be discharged, on approval of the Council and upon approval and the issuance of a discharge permit by the MPCA to a storm sewer, combined sewer, or natural outlet. C. Prohibitions and Limitations. Except as hereinafter provided, it is unlawful for any person to discharge or cause to be discharged any of the following described waters or wastes to any public sewer: 1. Any liquids, solids, or gases which by reason of their nature or quantity are, or may be, sufficient either alone or by interaction with other substances to cause fire or explosion or be injurious in any other way to the wastewater disposal system or to the operation of the system. Prohibited materials include, but are not limited to, gasoline, kerosene, naphtha, benzene, toluene, xylene, ethers, alcohols, ketones, aldehydes, peroxides, chlorates, perchlorates, bromates, carbides, hydrides, and sulfides. 2. Any waters or wastes containing toxic or Poisonous solids, liquids, or gases in sufficient quantity, either singly or by interaction with other wastes, that could injure or interfere with any waste treatment or sludge disposal process, constitute a hazard to humans or animals, or create a public nuisance in the receiving waters of the wastewater treatment facility. Toxic pollutants shall be as defined in standards issued pursuant to Section 307a of the Clean Water Act. 3. Any waters or wastes having a pH lower than 5.0, or in excess of 9.0, or having any other corrosive property capable of causing damage or hazard to structures, equipment, and personnel of the wastewater treatment facilities. 4. Solid or viscous substances in quantities or of such size capable of causing obstruction to the flow in public sewers or other interference with the proper operation of 65 (7 -1 -89) (612) 587 -5151 Harcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 MEMORANDUM DATE: November 8, 1989 TO: Mayor—and—Council — --—----- — — — — — — — — — — — — — — — — — — — FROM: Randy DeVries ------------------------ - - - - -- SUBJECT: Dewatering Qum at High School - - - -- — — — — — — — — — — — — — — The Hutchinson School District is requesting a waiver of our ordinance in order to discharge water from a dewatering pump to the sanitary sewer. I recommend that a maximum time period of two years be allowed the district to discharge this water. RD /ds 0 9 -y ENGINEER'S- REPORT COY OF HUTCHINSON DATE: October 27th, 1989 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Project No. 90 -18 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 12th day of December, 1989. PROJECT NO. 90 -18: Lind Street from 3rd Avenue N.W. to R.R. Track by the Construction of Grading, Gravel base, Curb and gutter, Bituminous base, Bituminous surfacing and Appurtenances. Appurtenances: Construction Cost ; 11,000.00 Engineering ; , Fiscal and Miscellaneous ; , Land Acquisition 0.00 Capitalized Interest ; 1.000.00 ESTIMATED TOTAL------------------------- - - - - -; 14,000.00 Assessable Cost ; 6,000.00 Deferred Assessable Cost ; 0.00 City Cost ; 8,000.00 ESTIMATED TOTAL------------------------- - - - - -; 14,000.00 MVP /bb 0 �..4ir ti'• lP,.:.k Marlow V. Priebe Consulting Engineer 9 -r, C RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT NO. 90 -18 Resolution No. 9129 WHEREAS, it is proposed to improve Lind Street from 3rd Avenue N.W. to R.R. Tracks by the Construction of Grading, Gravel base, Curb and gutter, Bituminous base, Bituminous surfacing and Appurtenances. WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this _ day of 19_ Mayor City Administrator u 0 9 -z' RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 90 -18 Resolution No. 9130 WHEREAS, pursuant to resolution of the Council adopted , 19 , a report has been prepared by Marlow V. Priebe with reference to t e improvement of Lind Street from 3rd Avenue N.W. to R.R. Track by the Construction of Grading, Gravel base, Curb and gutter, Bituminous base, Bituminous surfacing and Appurtenances, said report was received by the Council on 9 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council has considered the improvement of such streets in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429, at an estimated total cost of the improvement of f 14,000.00. 2, A Public Hearing shall be held on such proposed improvements on the 12th day of December, 1989, in the Council Chambers of the City Hall at 8:00 P.M., and the City Administrator shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this day of , 19 City Administrator 0 Mayor rAM 0 (612) 587 -5151 f/U1CH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO NOVEMBER 8, 1989 TO:MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------------------------------- SUBJECT:TRUTH IN TAXATION HEARING DATE ----------------------------------------------------------- - - - - -- State Law requires the City to hold a TRUTH IN TAXATION hearing before the adoption of the city budget. The hearing cannot be held on a date which any other taxing district in the county is holding a similar hearing. Our regular meeting date of December 12, 1989 is open for this hearing according to Ed Ide, County Auditor. If the City Council would agree to this date the hearing which would specify the amount of tax levy would be published prior to this date. By having the hearing at this time the budget would have to be reviewed by the council and adjusted to allow citizens to review the proposed budget. 9 -s • x(612) 587 -5151 HUTCH j` CITY OF HUTCHINSON / 37 WASHINGTON AVENUE WEST h'UTCHNSON, MINN. 55350 MEMO NOVEMBER 14, 1989 TO:MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------------------------------- SUBJECT: 1990 PRELIMINARY BUDGET ----------------------------------------------------------------- A preliminary budget for the general fund, enterprise funds, and the youth center fund are presented. The numbers represent requests of the departments and are not yet balanced. We will be adjusting the numbers to achieve the balance necessary in the general fund, revenues equaling expenditures: A new book will be prepared with the adjusted numbers, the pages will be numberAand tabs inserted. If you have any questions about this document or need of additional information please let me know. ?-J-1 • CITY OF HUTCHINSON TRUTH IN TAXATION TAX IMPLICATIONS 1989 Background In 1988 the legislature had past measures which put into place new requirements for cities to follow. Know as Truth in Taxation the requirements said cities must hold a public hearing which would allow citizen to be heard before the budget could be adopted. At the time the law was adopted requirements were such as to seem to make the plan unworkable. ( Time line between adoption and individual notices could not be met.) The law did state what our levy limits and local government aid would be for 1990. The legislature in 1989 found out the problems and tried to change some of the requirements and ended with a tax bill which was vetoed by the governor. The Department of Revenue than pushed back the deadlines for cities. In September a special session passed a new billed which significantly changed formula's and appears to set a new direction for cities. Beginning in 1990 aid which had been set for cities were reduced and the school districts received the additional funds. Counties were also informed of a lessening burden for the court system and welfare program. The direction seems to be saying cities will raising funds either through fees or taxes and the reliance of state aids will not be the same as it has been in the past. For the first year - 1990- the impact may not be as harsh as the future holds. Experts are saying the program which has been passed will not be affordable for the state in the long run. With the new method of aids in place the future may mean it will be easier to cut assistance to cities. If state government aid dollars are reduced higher taxes for the same city services, would be the end result. Equalization aid / transition aid are set in place to keep the real estate taxes lower. In addition for 1990 real estate taxes the law states if your taxes-have increased over 10% the state in step in to off set those increases. A review of what the changes have been would bring the program into perspective: 1988 Law 1989 law 1989 LAW VETOED Local Government aid $1,320,718 $1,409,127 $1,248,041 Tax levy Limit 1,335,894 1,225,608 1,386,696 (Before special levies) L CITY OF HUTCHINSON AIDS & LEVIES . PERCENTAC 1989 1990 CHANGE -- - -- - -- --- - - - - -- LOCAL GOVERNMENT AIDS 1,320,718 1,248,041 -5.5C DEBT SERVICE LEVY 1,020,100 1,032,600 TAX LEVY LIMIT 1,335,894 1,386,696 LEVY FIRE/ POLICE C OF I 28,287 LEVY AMORY BONDS 7,000 LEVY FIRE DEPT. PENSION 10,500 LEVY LIBRARY 70,496 TOTAL GENERAL FUND LEVIES 1,175,987 --- -- 1,502,979 TOTAL TAX LEVY - - -- 2,196,087 --- - - - - -- 2,535,579 15.46 HOMESTEAD CREDIT 511,381 EQUALIZATION AID 198,116 HOMESTEAD & AGRICULTURAL CREDIT AID 731,939 (HACA) - -- - - - - -- --- - - - - -- NET TO CITY 1,684,706 1,605,524 -4.70 • • E 10 Notice to all citizens of Spnweuffle : Proposed increase in property taxes for 1990 The City of Spruceville is proposing to increase total property taxes to be collected for 1990 by x percent over 1989 taxes. Total amount proposed: $00,000,000. This increase is not necessarily due to a decision by the city council to increase spending. The state of Minnesota has shifted aid from cities to school districts, and part of the increase may be due to a decrease in state aid to Spruceville. This amount is a proposal only. All citizens of Spruceville are invited to attend a public hearing where the city council will discuss the proposed increase. The council will vote to approve or disapprove this amount at the hearing. Please come and give the council your opinions on this proposal. Public hearing Date: November 15, 1989 Hour: 7 .p.m. Place: Room 5, Spruceville City Hall 123 Spruce Street Spruceville, Minnesota If additional time is needed, the hearing will be reconvened on November 17 at 7 p.m. in the same place. Summaries of the city's proposed 1930 budget are available for review at the city treasurer's office, Spruceville City Hall, room 123. Persons unable to attend this hearing may send written comments to the council at the above address. For more information, call the city treasurer's office: 123 -1234, 8 -4:30, i`i —F. (612) 587.5151 HZ4-6 CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 0 MEMO NOVEMBER 8, 1989 TO:MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------------------------------- SUBJECT:PRELIMINARY 1990 TAX LEVY ----------------------------------------------------------------- Truth in Taxation requires all communities to set a preliminary budget by the 15th of November under the new tax laws. We would ask the city council to adopt a preliminary tax levy which would be the maximum amount the city could levy. For 1990 this maximum amount possible is $2,535,579. The levy includes debt service and general levies. In 1989 the city tax levy was $2,196,087. If you have any question about this please give me a call. Once this amount is set the final levy can not be higher but may be lower than this amount. The final tax levy must be adopted by the City Council no later than December 28, 1989. In talking with County Auditor Ed Ide, this levy is used only in some preliminary estimates and is not reported to the State of Minnesota. 9 -k- STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENT No. 1 Supp. b Contrail No. 89 -15 Letting No. 5 cn.., 1 � 2 :ininck FeMnl Prppct: SfaN Propel No.: Bros., Inc. sa: Locabo P.O. Boa 208 Alley North of 5th Avenue N.E. between Clark Street and Prinsburg. MN 56281 Bluff Street Pro Accoum I.D. DepuDir. sequence No. suffix Obpcl Vwdop Type Ameum As,et No. C.CD.1 C.CD.2 O/ C.CD.3 V C.CD.a C.CD.S TYPE OF A40 ( ) A41( ) Da ted Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( ) Dated Number Entered by This contraM is amanAM .. Win....• WHEREAS, this contract provides, among other things, for the construction of storm sewer and appurtenances, with pertinent pay items therefor; and WHEREAS, the Hutchinson City Council has ordered the following as per property owners request: NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall furnish all labor, equipment and materials required to: a. Extend the storm sewer in the alley north of Fifth Avenue Northeast to 132' North of Manhole No. 7C. b. Construct one catch basin, design C, w/730 -6 castings at the north end of said extension. 2. That the construction shall be in accordance with the applicable provisions of the contract specifications and as directed by the Engineer. 3. That the unit of measure for labor, equipment, and material, all as provided by the Contractor, shall be: (1a) LIN FT (lb) EACH 4. That the negotiated unit prices for the work herein specified shall be: 12° Corrugated PE Pipe Sewer (Smooth) 17.87 LIN FT Construct Catch BAsins Design C, w/730 -6 Castings $478,72 EACH APPROVED: Commissioner of Administration Dated APPROVED: Commisssoner of Finance By Original to State Auditor — Copy to Agency Original Contract Dated Approved as to form I Dated and execution Dated AftWkW Xney o I Dated Pmjw E+laMleer CenrrarAbr ofeukt Enplrww q STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENT - No.- 1 - supp. ID Contret t NO. 89 -15 Letting No. 5 sheet 2 of _ 2 Ctettrector: APPROVED: Commisssoner of OriginalODntract FeEerel Protect: Administration State Project No.: Duininck Bros., Inc. Dated Pmjsa Erlo4 Address: BY- Ian: Dated 0n OUCW P.O. Box 208 Alley North of 5th Avenue N.E. between Clark Street and Prinsburg, MN 56281 Dated Bluff Street AW WM wor"ey Gerd Pro. No. F.Y. Acwunt I.D. DeptMrv. Sequence No. Bollix pppcy VNtOOr Type Amours 01 y Pvchw Terme Aeeel No. C.CD.1 C.CD.2 C.CD.3 C.CDA C.CD.S OOONET TYPE OF A40 ( ) A41 ( ) Dated Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( ) Dated Number Entered by .....r ..vuu w...0 um'w V co INIvwa. 5. That the contract time will not be revised, except as may be provided under provisions of this contract. 6. That the Contractor will not make claim of any kind or character whatsoever, for any costs or expenses which he may have incurred or which may be hereafter incurred in performing the work or furnishing the materials required by this agreement. ESTIMATE OF COST INCREASE ITEMS: ITEM NO. ITEM QUANTITY UNIT UNIT PRICE AMOUNT 2503.511 12" Corrugated P.E. Pipe Sewer (smooth) 132 LIN FT $ 17.87 $ 2,358.84 2506.609 Construct Catch Basins Design C, w/730 -6 Castings NET INCREASE THIS CONTRACT IS AMENDED AS FOLLOWS: ORIGINAL CONTRACT PREVIOUS ADDITIONS INCREASE THIS AGREEMENT 1 $1,328,905.67 $ 0.00 $ 2,837.56 TOTS -- $1,331,743.23 PERCENTAGE INCREASE 0.21 EACH $ 478.72 $ 478.72 2,837.56 APPROVED: Commissioner of APPROVED: Commisssoner of OriginalODntract Administration Finance Dated Pmjsa Erlo4 BY BY- Approved as to form and exemalon Dated 0n OUCW Dated DOed Dated 04toG EneMNer AW WM wor"ey Gerd Dated A9erroy Head wrquw w arare AuOnor — t:opy m Agenq F- L STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENT 8W. b Ctxaract No. 89 -15 No. Letting No. 5 —� sti.t 1 m 2 Contractor: Faoarat R°jat" stm Prgact No.: ininck Bros. Inc. M: Location: P.O. Boa 208 Carlisle Street Prinsburg, MN 56281 Pro. No. F.V. Accoum I.D. Dept./Div. w wnce No. Suffix Object VanEor ryp Arnow t PurMaes Tatum Asset YJO. C.CDA CCD.; O/ C.CD.3 V C.CD.a OOONtT C.CD.S TYPE OF A40( ) A41( ) Dated Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( ) Dated Number Entered by TMic ennfrnM t.. WHEREAS, this contract provides, among other things, for the construction of storm sewer and appurtenances, with pertinent pay items therefor; and WHEREAS, during excavation certain conditions were encountered which were previously unknown; and WHEREAS, to facilitate the construction of the storm sewer, the Engineer has determined that the extra work must be performed. NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall furnish all labor, equipment, and materials required to: a. Lower 6" Watermain 2. That the construction shall be in accordance with the applicable provisions of the Contract Specifications and as directed by the Engineer. 3. That the unit of measure for the extra labor, equipment, and material, all as provided by the Contractor, shall be: a. Lump Sum 4. That the negotiated unit price for the extra work herein specified shall be: a. #1,100.00 5. That the contract time will not be revised, except as may be provided under provisions of this Contract. APPROVED: Commissioner of Administration Dated APPROVED: Commisisorw of Finance BY Dated Original Contract Approved as to form and exam" Dated PmOot Enow Dated Dated Dated odplrw to state Auditor — copy to Agency 9-z STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SWp. lo cw*w No 89 -15 SUPPLEMENTAL AGREEMENT No. 2 Letting No. 5 sh" 2 of 2 Duininck Bros., Inc. P.O. Boa 208 Carlisle Street Priusburg, MN 56281 Pro. No. F.V. Account I.D. DeptMiv. seQwnce No. S01X ObAd V«WOi Type Mtoure O1 V Purcness Terms Aseat No. C.CO.1 C.CD2 C.CD.3 C.CDA C.CD.S UOONET TYPE OF A40 { ) A41 ( ) Dated Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( i Dated Number Entered by This contract is amended as follows: 6. That the Contractor will not make claim of any kind or character whatsoever, for any costs or expenses which he may have incurred or which may he hereafter incurred in performing the work or furnishing the materials required by this agreement. ESTIMATE OF COST INCREASE ITEMS ITEM NO. ITEM QUANTI TY UNIT UNIT PRICE AMOUNT 0504.601 Lower 6" Watermain 1 LUMP $ 1,100.00 s 1,100.00 SUM NET INCREASE - - - -_ _ -_ - -_ -$ 1,100.00 THIS CONTRACT IS AMENDED AS FOLLOWS: ORIGINAL CONTRACT $1,328,905.67 PREVIOUS ADDITIONS $ 2,837.56 INCREASE THIS AGREEMENT $ 1,100.00 TOTAL----- ---- -- - - - -__ #1,332,843.23 PERCENTAGE INCREASE 0.30 APPROVED: Commissioner of APPROVED: Commisisorler of Original Conftd Administration Finance Dated By By_ Approved as to form and execution Dated x71 d0r Dated I Dated Dated DWW En*aw AnWertt AamW nertwtY Dates Apn9r lisetl Original 10 State Auditor — Copy to Agency STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION g„ �P, to Carmaa No. 89 -15 SUPPLEMENTAL AGREEMENT NO. 3 Letting No. 5 Shoo I of 4 Bros., Inc. P.O. Boa 208 Prinsburg, MN 56281 Bluff Street 43 -607 -07 (Storm Sever) Pro. No. F.Y. I Account I.D. I DsplJDiv. I Sspusncs No, SufR, OEjsn V.rWa T w. Am 01 Purtlt♦r Tt ASW No C CD 1 C CD.2 C.CD.7 C.CD.I 00pYE C.0 ount D.S TYPE OF A40 ( ) A41 ( ) Dated Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( ) Dated Number Entered by This contract is amended as follows: WHEREAS, this Contract provides, among other things, for the construction of storm sewer, watermain, and appurtenances, with pertinent pay items therefor; and WHEREAS, conditions were encountered which were unforeseen; and WHEREAS, the Engineer has determined that the extra work must be performed. NOW, THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall furnish all labor, equipment, and materials required to: a. Furnish and install Design 3000 RC Pipe Sewer Class IV, in lieu of the RC Perf. Pipe Sewer, from Sixth Avenue Northeast to the North Project Terminus. b. Furnish and install permanent 12" outlet for the remaining portion of County Ditch 18, from Sixth Avenue Northeast to T.H. 7. c. Replace 6" watermain from Fifth Avenue N.E. to Sixth Avenue N.E. d. Install 1 -1/2" Ridgid Steel Conduit and 36" Haudhole for Nn /DOT. 2. That the Construction shall be in accordance with the applicable provisions of the Contract Specifications, as specified by the Engineer. 3. That the negotiated unit price for the extra work herein specified shall be: a. 27" R.C. Pipe Sewer Class IV LIN FT $ 56.51 30" R.C. Pipe Sewer Class IV LIN FT $ 61.83 48" R. C. Pipe Sewer Class IV LIN FT $108.64 54" R.C. Pipe Sever Class IV LIN FT $127.79 APPROVED: APPROVED: Original CoMracy Commiealoner Of Commisisoner of AdminlsVatlon Finance Dated Approved as to form Dated and execution care error Dated Dated Dated otma Enowr Aedpent Ann" avtmttr Dated Ao«mr NneO Original to State Auditor — Copy to Agency T• w. •rvcl.fewcf tiNpO) STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENT No. 3 Supp. to Contras No. - 89 -15 Letting No. 5 slam 2 m 4 Contractor: LIN FT Fed" Project: - - San PrgM,y No.: Duiainck Bros., Inc. POUND $ 43- 607-07 c. 6" Gate Valve 6 Boa EACH $ (Storm Sewer) AOdreee: Loc ow $ 72.34 P.O. Boa 208 Bluff Street 31.91 Prinsburg, MN 56281 EACH $1,117.00 Pro. No. F.Y. Account I.D. DepUDiv. Sequ No. Suffix Dbpct VsMOr Type Amon" Pwgaee Tams Asset No. C.CD.1 C.CD.2 01 C.CD.3 V C.CDA OOONET C.CD.S TYPE OF A40 ( ) A41( ) Dated Number Entered by TRANSACTION: A44 ( ) A46 ( ) A46 ( ) Dated Number Entered by Me a t'nr1 t.. b. 12" PE Corrugated Pipe Drain LIN FT $ 10.00 Ductile Iron Fittings (M J) POUND $ 1.38 c. 6" Gate Valve 6 Boa EACH $ 323.40 1" Curb Stop 6 Boa EACH $ 72.34 1" Corporation Stop EACH $ 31.91 Hydrant, 5" Valve EACH $1,117.00 6" Watermain, Ductile Iron CL52 LIN FT $ 17.02 Tap Service Piping, 1" LIN FT $ 10.40 d. Install Eidgid Steel Conduit, LIN FT $ 2.00 1 -1/2" Install Handhole EACH 150.00 4. That the Contract time will not be revised, except as may be provided under provisions of this Contract. 5. That the Contractor will not make claim of any kind or character whatsoever for any costs or expenses which he may have incurred or which may be hereafter incurred in performing the work or furnishing the materials required by this agreement. APPROVED: APPROVED: Original Contraot Corttndesiorw Of CommWsorw of Adminletradon Finanos Dated Props Ena4sm By Sy Approved as to form Dated and "emOon CorAredw Dated Dated Dated DIAWd Enyaer Aselment 7Narny nerrmsl Dated A9etio:7 ►teeA ...�...� ......o.o ........... — wW w ^tta"Cly 0 L STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENT No. Supp. to Camoct No. 89 -15 3 Letting No. 5 Sheet 3 of — Convector: ITEM QUANTITY FeOerel Proleot: UNIT PRICE Stab Project No.: AMOUNT Dated a. 2503.511 27" RC Pipe Sewer Class IV 63 43- 607-07 Duininct Bros., Inc. 56.51 $ 3,560.13 2503.511 (Storm Sewer) eta: LIN FT Location: 61.83 $ P.O. Box 208 2503.511 Bluff Street LIN FT Prinsburg, MN 56281 108.64 $ 38,241.28 2503.511 Pro. No. F.V. Account I.D. Dep[JOnv. Sequence No, $ Suffix Object Vendor 420 LIN FT $ 10.00 $ 4,200.00 c 03.620 Ductile Iron Fittings (M J) 540 POUND $ 1.38 $ Purctur Asset No. C.CD.t 2 C.00.2 $ C.CD.3 C.CDA =Typ@A�nl OOONET 1" Curb Stop 6 Box 13 EACH $ 72.34 $ 940.42 0504.602 TYPE OF A40 ( ) A41 ( ) Dated Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( ) Dated Number Entered by INCREASE ITEMS ESTIMATE OF COST ITEM N0. ITEM QUANTITY UNIT UNIT PRICE Finance AMOUNT Dated a. 2503.511 27" RC Pipe Sewer Class IV 63 LIN FT $ 56.51 $ 3,560.13 2503.511 30" RC Pipe Sewer Class IV 415 LIN FT $ 61.83 $ 25,659.45 2503.511 48" RC Pipe Sewer Class IV 352 LIN FT $ 108.64 $ 38,241.28 2503.511 54" RC Pipe Sewer Class IV 527 LIN PT $ 127.79 $ 67,345.33 b02.521 12" PE Corrugated Pipe Drain 420 LIN FT $ 10.00 $ 4,200.00 c 03.620 Ductile Iron Fittings (M J) 540 POUND $ 1.38 $ 745.20 04.602 611 Gate Valve 6 Box 2 EACH $ 323.40 $ 646.80 0504.602 1" Curb Stop 6 Box 13 EACH $ 72.34 $ 940.42 0504.602 1" Corporation Stop 13 EACH $ 31.91 $ 414.83 0504.602 Hydrant, 5" Valve 1 EACH $ 1,117.00 $ 1,117.00 0504.603 61' Aatermain, Ductile Iron Class 52 780 LIN FT $ 17.02 $ 13,275.60 0504.603 Tap Service Piping, 1" 540 LIN FT $ 10.40 $ 5,616.00 d. 2550.521 Install Ridgid Steel Conduit, 1 -1/2" 110 LIN FT $ 2.00 $ 220.00 2550.512 Install Handhole 1 EACH $ 150.00 $ 150.00 TOTAL INCREASE - - -- _ __ _-- ____ —_ — $162,132.04 APPROVED: Commissioner of APPROVED: Commisisoner of Original Contract Administration Finance Dated Project Engineer IN By Approved as to form and execution Dated op1mred°f Detect Dated Dated otebkn Engineer AsetibM Xaxney oer" Dated Av«xy eneaa s,rryeam A acame manor — WPY to Agency .. STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SwP. b Contract No 89 -15 SUPPLEMENTAL AGREEMENT No. —3_ Letting No. 5 U" 4 ol 4 Contractor: UNIT UNIT PRICE Fadaral Project: AMOUNT SWa ProjM No.: LIN FT $ 58.51 $ 43- 607 -07 I Duininck Bros., Inc. LIN FT $ 63.83 (Storm Sever) Addrw: 352 location: FT $ P.O. Box 208 $ Bluff Street LIN Prinsburg, NN 56281 $ 129.79 $ 68,399.33 Pro, No, I F.Y. Account I.D. DepilDrv. Sequence No. Suffix Opject VsMOr Type AmouN O1 y Pucnw Tarns I ASM No. C.CD.1 C.CD.2 C.CD.3 C.CDA C.Cn5 000NET TYPE OF A40( ) A41( ) Dated Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( ) Dated Number Entered by DECREASE ITEMS ITEM NO. 2503.511 27" RC Perf. Pipe Sever Class IV 2503.511 30" RC Perf. Pipe Sever Class IV 2503.511 48" RC Perf. Pipe Sever Class IV 2503.511 54" RC Perf. Pipe Sever Class IV TOTAL THIS CONTRACT IS AN END AS FOLLOWS: ORIGINAL CONTRACT PREVIOUS ADDITIONS INCREASE THIS AGREEMENT QUANTITY UNIT UNIT PRICE AMOUNT 63 LIN FT $ 58.51 $ 3,686.13 415 LIN FT $ 63.83 $ 26,489.45 352 LIN FT $ 110.64 $ 38,945.28 527 LIN FT $ 129.79 $ 68,399.33 NET INCREASE $24,611.85 $1,328,905.65 $ 3,937.56 $ 24,611.85 TOTAL---------------------$1,357,455.76 PERCENTAGE INCREASE 2.15 APPROVED: Commissioner of APPROVED: Commlaisoner of Original Contract Administration Finance Dated Prood Enonew By BY Approved as to form and execution Dated ODiO C10' Dated Dtlad Dated 04okt Enahwr Aniot" %0wareowd Dated Ayaraq ►tale arrpemt w azare Aucacr — l;oPY 10 Agency STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION app, lo npiieaot No 89 -15 SUPPLEMENTAL AGREEMENT No. 4 Letting No. 5 sheet I ._ of 2 Duininck Bros., Inc. swe Pmlw N 43- 607 -07 P.O. Boa 208 Bluff Street Prinsburg, MN 56281 Pao. No. F.Y. Atmunt I.D. DspL/Drv. $.g� No. sums ODjeti Vwwor TyP. Amount 01 V PurMw Twms Ascot No. C.CD.t C.CD.2 C.CD.3 C.CD./ C.CD.S DDDNET TYPE OF A40 ( ) A41 ( ) Dated Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( ) Dated Number Entered by This contract is amended as follows: WHEREAS, this Contract provides, among other things, for the construction of retaining wall and appurtenances, with pertinent pay items therefor; and WHEREAS, surface finish of the retaining wall was omitted in the plans and specifications and landscaping block were needed to facilitate landscaping at the south end of said retaining wall, the following changes will be made: NOW THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD: 1. That the Contractor shall furnish all labor, equipment and materials required to: a. Grind all seams on the exposed side of the retaining wall, fill all voids and paint with thorosheen and thoroseal; pearl grey in color. b. Construct block landscape extension to the south end of the retaining wall. c. Clear and grub 48" diameter tree. 2. That the Contract shall be in accordance with the applicable provisions of the Contract Specifications, as directed by the Engineer. 3. That the unit of measure for labor, equipment and material, all as provided by the Contractor shall be: a. SQ FT b. SQ FT c. EACH APPROVED: Commwskxter of APPROVED: - Commisisoner of Original Contract AdminiaVabon Finance Dated Pmod Approved as to form and execution Dated Dated Dated Dated oboe Kgnw Asap »norm" ewtwN Dated Aewwy rtuu Original to State Auditor — Copy to Agency 7 _ — .. w...r.,, p.wr STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENT Supp. to Cor%'W No. 89 -15 Letting No. 5 No. 4 0W , Contractor - - - - -- - — Feaar Project: Slab Project No.: Duininck Bros., Inc. 43- 607 -07 Aetna: (Surfacing) L oc'm. P.O. Boa 208 Bluff Street Prinsburg, MN 56281 Pro. No. F.Y. Account I.D. Dep7JDiv. Sequence No, Suffix DEject VeMOr TTPe Amount Pur&M Terms Asset No. C.W./ C.W.2 O1 C.CDn V OOONET C.WS TYPE OF A40( ) A41 ( ) Dated Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( ) Dated Number Entered by This Contra& is amaneIAA .. r.dt....... 4. That the negotiated unit price for the extra work herein specified shall be: a. $1.40 SQ FT b. $13.00 SQ FT C- $1,000.00 EACH 5. That the Contract time will not be revised, except as may be provided under the Provisions of the Specifications. 6. That the Contractor will not make claim of any kind or character whatsoever for a* other costs or expenses which he may have incurred or which may be hereafter incurred in performing the work or furnishing the materials required by this agreement. INCREASE ITEMS ESTIMATE OF COST ITEM NO. ITEM DANTITY UNIT 0401.612 Special Surface Finish 0411.603 Cone. Block Retaining Wall 2101.501 Clearing and Grubbing (48^ dia.) Tree 1433 SQ FT 74.5 SQ FT 1 EACH UNIT PRICE $ 1.40 $ 13.00 1,000.00 AMOUNT 2,006.20 $ 968.50 1,000.00 TOTAL INCREASE- - - -- j 3,974.70 THIS CONTRACT IS AMENDED As FOLLOWS: ORIGINAL CONTRACT $1,328,905.67 PREVIOUS ADDITIONS $ 28,549.41 INCREASE THIS AGREEMENT $ 3,974.70 TOTAT.-- PERCENTAGE INCREASE 2.45 APPROVED: APPROVED: Original Contract Commissioner of Commbioner of Administration Finance Dated Pmj" En~ Sy Approved as to form Dated and execution �rr.aor Dated Dated Dated VA&W Egjtttr A908tW rmmq Garr Dated _ Apaw.y Nttal OAgkW 10 Stine Auditor — Copy to Agency TO FROM: SUBJECT: 0 (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHING TON A VENUE WEST HUTCHINSON, ANNN, 55350 MEMORANDUM DATE: November 8, 1989 Moor and amity Council Rand lievrieS Addendum No. 1 for Pilot Plant Study The o_ ri inal estimate by Donohue for the 3 -M Pilot Plant -&Vddy was $12,400.00. More time testing and equipment has gone into this study than what was inticipated, as outlined in the letter from Rick Ford. I recommend that the city council approves Addendum No. 1 with Donohue $ Associates to the amount of $20,375.00. Rick Ford from Donohue and Wayne Neuman from 3 -M in St. Paul will be at the November 14, 1989, council meeting to answer any questions. RD /ds 9 -M- s ENGI]EERS ARCHITECTS SCIENTISTS • October 27. 1989 City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Attn: Randy DeVries Water/Wastewater Operations Director Re: Pilot Plant Study Donohue Project No. 42345.000 Dear Randy: Subsequent to initiation of the Pilot Plant Study 3M requested several variations from our original proposal. I am hereby informing you that Donohue expects billings for the pilot plant study to exceed our original estimate of $12,400. The following table shows a breakdown of identifiable task and cost for this project. It also identifies amount the expended to date (week ending 10/14/89) and Donohue's original estimate. Laboratory Testing Equipment Chemicals Senior Personnel Meetings MPCA Correspondence Project Management Develop Test Procedures Training Plant Setup 6 Startup Observe 6 Direct Pilot Plant Write Report Present Report Clerical Mileage Computer ■ 7?l/01Mmla'k l ine.:Yarih sai3O 1V Maple Grow, Afinwe 55169 6C4: Ql yl Telaur 61 4251'l0 Estimated Actual Estimated Actual Hours Hours Cost Cost $3,600 $1,910 1,000 2,240 56 87 24 18 1,300 975 0 8 0 433 0 26 1,409 16 38 867 2,059 8 8 433 433 16 16 867 867 16 45.5 867 2,519 48 0 2,601 4 0 217 15 1.8 360 43 100 254 132 76 -- ------ ------- $12,400 $13,305 9 -Al The laboratory cost will be our original estimate. If the pilot plant test is completed within two weeks, I do not expect is laboratory testing cost to exceed $4,220. More volatile organic analyses where run than originally planned. We originally budgeted for eight sets of organic analyses. At the end of the study we will have run 16 sets. �T�,i�I Equipment costs have been greater than expected for the follow - �•�111� EHG LSEERS ing reasons. The original pump supplied with the pilot plant J. low would not pump as low as we required. The test required a t, ARCHITECTS pumping rate of 1.7 ml /min, and the minimum pumping rate of the SCIENTISTS u original g pump was 15 ml /min. To overcome the problem a more sophisticated pump which would deliver the smaller amount needed in the test was purchased at a cost of $895. The new pump also required the purchase of more consumables such as tubing. At the request of 3M we purchased spare parts such as extra motor brushes and spare pump heads. This was done to minimize any possible distributions caused by equipment failure. Chemical costs have been slightly more than expected primarily due to handling charges by Fisher Scientific for filling small orders. Besides the equipment cost, the other expense category that has caused the project to run more than expected is the amount of time I have been devoting to this project. My time appears under Senior Personnel in the above table. I originally esti- mated attending three meetings with you and the MPCA. While we have not had any meetings with the MPCA, correspondence with the agency and unplanned meetings with 3M have require additional time. Development of test procedures and prepara- tion of handouts for the operators has taken more time than estimated. I originally estimated this would take a half day every other week directing the pilot plant operations. How- ever, I am averaging at least one 8 hour trip per week. These extra trips also increase the mileage incurred. Due to the more complicated scope for the pilot plant study as requested by 3M, extra time has been necessary to insure that the pilot plant runs smoothly, data is collected and recorded properly and that the operators are properly instructed on doing varying amounts of chemicals. If we complete the pilot plant study in two weeks as antici- pated, I estimate the cost over run to be $7,975. Please initiate this amendment to our agreement with the City. Randy DeVries October 27, 1989 Page 2 0 ENGINEERS •��j ARCHITECTS SCIENTISTS Ll If you have any questions, please contact me. Very truly yours, DONOHUE & ASSOCIATES, INC. Richard B. Ford Operations Specialist RBF /sjw T /L /RR8 cc: Wayne Neuman, 3M Tom Marshal, 3M Al Berg Randy DeVries October 27, 1989 Page 3 ADDENDUM NO. 1 TO THE MARCH 30, 1989 ENGINEER AGREEMENT FOR THE PILOT PLANT STUDY This ADDENDUM NO. 1 made and entered into the day of 1989 amends the March 30, 1989 Letter Agreement for Engineering Services between the City of Hutchinson and Donohue & Associates, Inc. WHEREAS, the City of Hutchinson and Donohue desire to amend the total ceiling price set forth in the above referenced March 30, 1989 Agreement to reflect the estimated final total charges /expenses incurred by Donohue. NOW, THEREFORE, in consideration of this premises, the Owner and the Engineer mutually agree to amend compensation in the above referenced March 30, 1989 Agreement as follows: Amend - COMPENSATION by revising the "ESTIMATED TOTAL FEE FOR SERVICES SET forth therein to read as follows: "The estimate total fee for services described herein is $20,375." In witness whereof, the parties hereto have made and executed this ADDENDUM NO. 1 as of the day and year first above written. CITY OF HUTCHINSON By: Mayor By: City Clerk M /A /CN5 DONOHUE & ASSOCIATES, INC. By: Df,01sion Mana er Vice President 9 -/�. is SOUTHWEST 612 -564 -3060 The Volstead Housc 163 Ninth Avenue Granite Falls, Minnesota 56241 INITIA TIVE IN PARTNERSHIP WITH THE STATE OF MINNESOTA DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT CHALLENGE GRANT PROGRAM LOAN PROGRAM GUIDELINES November 1988 MISSION Believing in the values and future of our rural community, the Southwest Minnesota Initiative Fund combines resources and ideas to strengthen the eighteen counties of Southwest Minnesota. The Initiative Fund supports innovative projects that enable local people to pursue ideas that will help a neighbor, strengthen communities, diversify the local economy, or build leadership and confidence. We are inspired by our neighbors who have the initiative to build the neighborhood of Southwest Minnesota. Specifically, the Initiative Fund directs its efforts and grant and loan funds to achieve the following: Diversify the regional economy, bringing stability and income to rural citizens. Develop community and regional leaders who serve as advocates for regional confidence and progress. Support individuals and organizations assisting our neighbors in need. Encourage working partnerships among people, communities and organizations that develop a sense of regional unity and identity. Big Slone • Chippewa • Cottonwood Meeker • Murray • Nobles • Mpcstone la&son • tcand,yohi • tacqui parse STRENGTHENING SOUTHWEST MINNESOTA Redwood • Ren"ue • Rock tincoln • Lyon • McLeod Swift • YcUow Medicine —Al. MI 121' ,1.1 M 10 • •. r. �; The Southwest Minnesota initiative FZmd will consider loans to start up or expansion businesses that will create employment by generating new wealth and diversifying the economy of its service region. The region includes the eighteen counties of Big Stone, Chippewa, Cottonwood, Jackson, Kandiyohi, Lac Qui Parle, Lincoln, Lyon, McLeod, Meeker, Murray, Nobles, Pipestone, Redwood, Renville, Rock, Swift, and Yellow Medicine. To augment the funds available in its loan program and to increase its ability to achieve its goals, the Initiative Fund is coordinating the State of Minnesota's Challenge Grant Program for Southwest Minnesota. The Challenge Grant Program was conceived as an innovative system to provide loans to businesses and promote economic development in rural Minnesota. The decentralization of this State Program to the regional level provides local decision making about locally established priorities. To ac=rplish these development responsibilities, $6,000,000 of Challenge Grant funds are available to establish regional revolving loan funds in six rural regions. Because of its proven ability to run a grassroots development program responsive to the needs of Southwest Minnesota and its ability to provide the necessary private dollar match for the State funds, the Southwest Minnesota Initiative Fiord is able to add $1,000,000 of these Challenge Grant funds to its loan program resources. 1= CRITERIA AND DEFTNITICNS 1) ELIGIBILITY: Eligible businesses may be e' tLie r start-ups or expansion projects. The type o finesses include, but are not 1' eed "tom_ those engaged in: - Technologically innovative - Value added manufacturing - Agriprocessing - Info=ation industries ural marketing Tcu.--ism ------------ Loan funds are NOT available for the industries following activities or businesses: - Retail developnent projects. (This does not include a present retail business with a project that will create new wealth for the region.) - Agricultural production/livestock loans. - Ompanies relocating within Minnesota, unless the move is needed to retain or increase jots within the region. - Loans to city or govermrental units. - Loans to development corporations. - Projects for which financing is available for reasonable terms from other sources. 0 - Projects that cannot demonstrate a reasonable chance of suers. • • Applicants are encouraged to call or visit the Initiative Fluid at an early stage in project development to discuss the feasibility of support for their projects. Initiative Fund program staff will endeavor to provide an indication of the potential eligibility of the project, and to suggest factors which should be considered to maximize the potential for developing a viable proposal. All applicants must submit the attached preliminary application in order to initiate formal consideration of their project. APPLICANTS MUST uSE THE ATm= pFE[mmgAM APPL.ICATICK FORMS AND PERSU 1 NET WOFM SnUEM NTS. Submission of other forms or of incomplete information will result in a return of the materials to the applicant. Existing business applicants should attach current business financial statements. Preliminary applications are reviewed on a monthly basis by staff and a committee of citizen advisors, but applicants should submit the materials as early as possible in the development of the project. Staff will contact an applicant within 10 days of submitting an accurate preliminary application to discuss the details of the project. Upon review by staff and citizen advisors, eligible preliminary applications will be asked to submit a full final application. Applicants should not assume any funding commitment if the Initiative Rmd provides technical assistance or requests a full proposal. Guidelines and foams for full Proposals will be sent to those applicants receiving advisory approval. Fun Proposals are generally reviewed by the Initiative Rn-4 Board of Directors on a monthly basis. If a full proposal is invited, it must be received approximate) one month prior to the monthly Board review to be considered for funding. The Initiative F=d's available resources will limit the number of final proposals that can be funded. Initiative Fund staff welcome preliminary inquires from prospective applicants. Persons with questions about policies and procedures, funding interests, or proposal submission are invited to contact: Loan Program Manager Southwest Minnesota Initiative Fund The Volstead Souse 163 Ninth Avenue Granite Falls, MN 56241 612/564 -3060 0 9,41. RESOLUTION NO. 9133 • SFONSORI\G LWlT OF GOFIIt4T1[ \7 RESOLUTION WHEREAS; pursuant to the provisions and requirements of the Rural Development Act the local governing unit is required to issue a Sponsoring Resolution on behalf of businesses requesting financing through the Southwest Minnesota Initiative Fund's partnership with the State of Minnesota's Challenge Grant Program and: WHEREAS; this body has received a request to issue a resolution on behalf of Linda Heaton , and: WHEREAS; it is consistent with the purpose of this local governing unit to encourage employment, enhance the tax base, and create more opportunity for its residents. RESOLVED; that this local governing unit supports the project submitted by Linda Heaton to the Southwest Minnesota Initiative Fund's partnership with the State of Minnesota's Challenge Grant Program. Minutes of the Meeting of this Local Governing Unit adopting this resolution are attached hereto and made a part hereof. WITNESS: City Clerk Mayor Date Date N STATE OF iuvwFSOr�> DEPARTMENT OF NATURAL RESOURCES �� P.O. BOX 457, SPICER, MN 56288 PHONE NO. FILE NO. (612)796 -6281 November 6, 1989 ^q, y'9` co ct I�Ca4+GFY n -.r: N ti Mr. Gary Plotz BYE_ c'L/ City Administrator 37 Washington Avenue West £62g�LZyL� Hutchinson, MN 55350 Dear Mr. Plotz: The Department of Natural Resources would like to request a designated route for snowmobile use to connect a severance on the Luce Line Trail in the city of Hutchinson. This designated route would be signed to direct the groomer and snowmobilers on three city streets in Hutchinson. The route would be from the trails end at the Bass Pond area; then southeast on Arch Street; then east on Second • Avenue; then south on Michigan Street to Hutchinson Utilities. The Department of Natural Resources would appreciate your cooperation in providing a safe route for the trail users until the severance is resolved by an alternate route. If you have any questions on this matter please call. Sincerely yours, Gregg Soupir DNR Trails b Waterways Area Supervisor c: Dave Wolff Joe DeJaeghere AN EQUAL OPPORTUNITY EMPLOYER q El a ' Q t �1 ro ----- ----- pos44 -------- - - - - -- ° HIM ■ • I . • t_ .4_>__ ------- __._____.__.___ -___i_ 8 OWNERSHIP a } ` State Uakota Rail ,..,.. imw Hutchinson Parks t ..+.••.• Hutchinson Utilities :s■ Hutchinson Streets a ---------- - - - -�- TCNINSON MINNESOTA hutchinson community hospital _ 1095 Highway 15 South, Hutchinson, Minnesota 55350 Telephone 612/587 2148 X121314 IS 7E�j November 7, 1989 1999 0 RECEIVED ti r BY..._.._.._.._._... ti The Honorable Mayor Paul Ackland and ti3 Members of the City Council ��6z8ZLZg2y�� City Hall 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Ackland and City Council Members: During their regular meeting on October 17, 1989, the Hutchinson Community Hospital Board of Directors considered a capital expenditure request that requires your approval prior to purchase. The following reflects discussion and recommendation on those expenditures: "Operating Room Table. A capital expenditure requested was presented for the purchase of a new, replacement operating room table for the Surgery Department. This equipment was budgeted for purchase in 1989 in the amount • of $25,000. Bids were requested, and three bids were received. One did not meet specifications; the other two were in the amount of $28,291 and $31,205 (with no trade -in provided due to the age of the current equipment). Upon examination of the bids, the Operating Room Supervisor recommended purchase of the highest bid, for the following reasons: A. Better warranty; B. Manual override capability (in case of electrical failure); C. Adjustable height to conform to each particular surgeon; D. Kidney elevation (very important when doing orthopedic cases in how they position the hip for replacement); and E. Capacity to handle up to 500 lbs. "Following discussion: Motion was made by Johnson, seconded by Myers, to request authority from the City Council to purchase an AMSCO surgical table at the bid price of $31,205. All were in favor. Motion carried." Thank you for your consideration of this request. Sincerely, HINSON CO U TY SPITAL Philip G raves Administr r PGG:1h 11-al REGULAR COUNCIL MEETING November 14, 1989 WATER $ SEWER FUND • *Withhold Tax Acct employer contribution $622.90 *P.E.R.A. employer contribution 370.27 *Withhold Tax Acct employer contribution 610.97 *U.S.Postmaster postage for water bills 162.07 Allen Office supplies 5.05 Am. Public Works Assoc membership 115.00 Automation Supply disks 81.48 Coast to Coast supplies 257.96 Com of Revenue Oct sales tax 927.95 County Market filters S9 Donohue professional services 5,443.65 Donohue professional services 2,034.86 DPC chlorine 427.70 Fisher Scientific probe 582.71 Farm $ Home supplies 62.11 Feed -Rite Controls chemicals 1,122.34 Floor Care supplies 200.37 Fitzloff Hardware supplies 3.44 G $ K Services uniforms 180.55 Hutch Coop gasoline 1,476.15 Hutch Medical Center phys exam - Smoger 111.50 Hutch Telephone phone service 328.80 Hutch Utilities elec $ gas 12,773.06 Hutch Wholesale parts 47.89 •Ink Spots paper 44.25 Junker Sanitation Oct refuse service 37,637.70 Juul Contracting drain repair 161.50 Logis Sept Service 874.67 MN Valley Testing tests 518.60 Nalco Chemical chemicals 2,271.96 Northern States Supply turnbuckle 27.32 Quade Electric supplies $ repairs 43.05 RCM professional services 1,357.68 Sorensen Farm turnbuckle 12.00 Tri County Water salt 8.20 U.S. Postmaster meter postage 82.95 Zee Medical supplies 34.15 Waldor Pump controller 256.46 Water Products meters 514.58 Ed Hamre double payment 44.44 Larry Wendorff double payment 54.20 Am Nat'l Bank interest on bonds 196,256.25 Am Nat'l Bank paying agent fees 110.00 Curtin Matheson Scientific ammonia kit 62.75 Ecolotech Corp sludge detector 685.00 Federal Express shipping 63.00 Grinnell check valve 105.57 John Henry Foster parts 78.65 Jones $ Attwood liners 665.00 Systems removal $ disposal 7,489.00 •Mavo MPCA application 50.00 NCSAWWA registration fee - R.Ebert 25.00 Radio Shack part 3.29 Share Corp deod. blocks 82.99 Universal Blower Pac filters 186.86 11-al =2- Marion Graham lotus class $40.00 P & L Mechanical application 1 $ 2 72,960.00 MN Mutual Life Ins Life ins - Nov 47.46 •Mutual Benefit Ins LTD - Nov 117.17 P.E.R.A. employer contribution 363.16 City Self Ins Fund Nov - Medical 2,324.19 City Dental Self Ins Nov - Dental 337.81 $353,946.23 CENTRAL GARAGE FUND *Withhold Tax Acct employer contribution $89.96 *P.E.R.A. employer contribution 53.67 *Withhold Tax Acct employer contribution 89.96 Allen Office tags 5.84 Brandon Tire repairs 938.47 Carquest Auto parts 1,016.75 Coast to Coast supplies 9.68 Crow River Glass repair 6.50 Farm & Home parts 14.80 Hutch Wholesale parts 525.28 MacQueen Equip pump 1,040.00 Plaza Hardware supplies 18.01 Plowman's parts 131.10 Schmeling Oil universal 48.00 Schramm Implement parts 11.08 Town $ Country Tire repair 58.95 U.S. Postmaster meter postage 4.75 Wigen Chevrolet switch 22.79 W.D.Cooling repair 746.70 Borchert Ingersoll pin 157.01 Crow River Auto repairs 306.36 Felska's Auto Sery manifold 18.00 Hutch Auto Salvage handle 15.00 Jerrys Transmission switch 13.50 LaHass blade guide 30.80 Mankato Mack Sales parts 174.53 Share Corp. cleaner 73.08 Snap on Tools sockets 52.50 Standard Spring springs & parts 689.14 MN. Mutual Life INs life ins -Nov 5.04 Mutual Benefit Ins LTD - Nov 11.60 P.E.R.A. employer contribution 53.67 City Self Ins Fund Nov- Medical 307.67 City Dental Self Ins Nov - Dental 43.79 $6,783.98 -3- GENERAL FUND *Withhold Tax Acct employer contribution $3,743.50 *AARP instructional course 245.00 registration fees 62.00 •*DNR *Bonds of 1988 Construction Fund transfer of funds 8,502.11 *U.S.Postmaster Nov newsletter postage 168.52 *P.E.R.A. employer contribution 4,355.06 *AARP driving course 301.00 *DNR registration fees 222.00 *Withhold Tax Acct employer contribution 4,031.79 *DNR registration fees 177.00 *Hutch High School year book 22.00 Allen Office supplies 70.54 Allied Mechanical filters 6.80 American Welding cylinder rent 13.00 Amoco Oil Co fuel 29.00 Bremix Concrete concrete 74.93 Bureau of Criminal Appr. registration $ phone drops 450.00 Brandon Tire repair 9.00 Browns Greenhouse shrubs 146.56 Brinkman Studio photos 18.54 Bennett Office service contract 55.58 Carquest Auto parts 7.92 Coast to Coast supplies 161.47 Cash Wise supplies 75.95 Coca -Cola soda 107.25 Hutch Chamber of Commerce office rental, postage,services 651.56 County Treasurer DL fees 78.50 Market groceries 28.17 •County Culligan salt $ service 43.50 Crow River Glass repair $ closer 108.00 Earl F. Andersen signs 111.90 Electro Watchman contract maintenance 144.00 Family Rexall supplies 69.07 Feed Rite demurrage charge 15.00 Floor Care supplies 1,376.75 Farm $ Home supplies 153.44 Fitzloff Hardware parts 514.78 G.F. Nemitz stain F, plastic 45.75 Gopher State One Call Oct service 163.00 Guardian Pest Control service 61.50 G $ K Services uniforms 658.59 Hager Jewelry plate 51.75 Home Bakery donuts 36.06 Hutch Landscaping shrubs 262.00 Hutch Leader ads S21.65 Hutch Med Center phys exam- Glaeser 135.00 Hutch Com. Hospital laundry 25.65 Hutch Coop gasoline 4,218.92 Henry's Candy concessions 62.02 Hutch Telephone telephone 3,677.76 Hutch Utilities gas F elec 7,262.90 Hutch Fire & Safety extinguisher inspection 24.05 Hutch Wholesale parts 90.23 Ink Spots paper 103.97 Juul Contracting cat work 282.00 K -Mart supplies 104.86 L & P Supply labor 11.00 Logis Sept service 6,903.33 -4- McLeod Coop Power electricity $290.25 MN. Elevator elevator service 55.70 • Motorola Star Tribune service agreement 13 week renewal 834.12 32.43 McGarvey Coffee filters 123.33 Olson's Locksmith repair 31.00 Plaza Hdwe supplies 149.47 Quade's Electric parts & repairs 386.76 R &R Specialties blades 71.05 Sewing Basket repairs 7.50 St. Paul Book & Stationery supplies 605.43 Schmeling Oil diesel fuel 1,932.85 Shopko supplies 42.31 Simonson Lumbser supplies 64.70 Standard Printing paper $ envelopes 864.83 Streichers uniforms $ supplies 4,665.24 Star Cablevision Nov service 4.05 Templeton employer contribution 175.11 UBC supplies 578.69 U.S. Postmaster meter postage 467.30 US West line service 98.54 Xerox contract payments 474.47 7 West Wash & Dry wash 15.00 Wm Mueller gravel 1,199.99 W.D. Cooling repairs 63.95 Mutual Benefit Ins LTD - Nov 830.87 MN Mutual Life Ins life ins - Nov 358.68 employer contribution 4,330.10 •P.E.R.A. City Self Ins Fund employer contribution 18,845.27 City Dental Sefl Ins Dental - Nov 2,711.86 Norma Schepers election judge 49.70 Lillias Gilhousen election judge 49.70 Arliss Clabo election judge 49.70 Harriet Wixcey election judge 49.70 Pearl Seale election judge 49.70 Evelyn VanHale election judge 48.81 Marie Antony election judge 48.81 Darleen Knigge election judge 48.81 Dorie Daggett election judge 48.81 Galdys Madson election judge 48.81 DeLaine Rolfe election judge 49.70 Evelyn Prochnow election judge 49.70 Sedona Miller election judge 49.70 Charlotte Bye election Judge 49.70 Phyllis Weseloh election judge 49.70 Mary Wangerin election judge 49.70 Ruth Hage election judge 49.7e Eva Maas election judge 49.70 Helen Lickfett election judge 49.70 Rosina Johnson election judge 49.70 Norma Totushek election judge 47.93 Fern Frank election judge 47.93 Irma Kreie election judge 49.70 Mary Brummond election judge 49.70 Rose Kadlec election judge 49.70 Harriet Schmidt election judge 49.70 Grace Kottke election judge 49.70 Mildred Tresler tour refund 4.00 -5- Mrs. Edwin Karg Richard Bullert .Norman Hoefer Ethel Agitzak Dorothy Dummer Dorothy Christenson Eileen Krisean Leona Mackenthun Erlene Erickson Edwin Albrecht Emily Graupman Harvey Bach Mrs. Harvey Pesina Eleanor Kucera Helen Piehl Virginia Chalupsky Gladys Smoley Larry Blom C $ I Repair Champion Auto Stores Camera Shop Country Kitchen Fire Engineering Fire Command Gutter Specialists Green Lake Nursery Greenbriar Floral •J. Bentz & Co Law's Nursey MN. Mtce Co. Priebe Eng Rannow Electric Secretarian Structural Specialties Vaughn Display Alexander Batteries American Cemetery Grainger Institute for Bldg Officials Flower Corner Litchfield Independent Review MN. Dept of Helath Mikes Mobil Miley's Sprinkler Systems Mid Con Paving Mark's TV Service Wendlandt Tree Service Craig Dow ERik Haugen Pat Marker E.L.Woulfe Brad Emans •Lisa Grina Orlin Henke Gail Lehn Randy Redman Carolyn Schumann Dorothy Smith tour refund $4.00 tour refund 8.00 tour refund 8.00 tour refund 4.00 tour refund 4.00 tour refund 4.00 tour refund 4.00 tour refund 4.00 tour refund 4.00 tour refund 4.00 tour refund 4.00 tour refund 8.00 tour refund 4.00 tour refund 4.00 tour refund 4.00 tour refund 4.00 - tour refund 4.00 framed photos 140.00 repair 26.00 wire connectors 4.97 photos 2.60 meals 19.62 subscription 21.95 subscription 28.50 gutters 501.50 trees 548.00 flowers 41.75 video 37.50 shrubs 1,752.00 cleaners 330.41 services 2,640.00 repair 31.00 B. Lamp services 280.50 remove temporary bridge 1,499.00 bulbs 308.00 batteries 57.23 subscription 15.00 cap 170.99 registration - G.Field 90.00 flowers 15.95 subscription 15.50 food F, beverage license 190.95 gas $ batteries 8.78 fall shut down 225.00 fine mix 50.00 repair 30.00 cut down elm 295.00 printing flyers 140.82 coach 147.00 coach 147.00 state maps 18.50 conference expense 64.50 logis training expense 40.29 conference expense 56.55 supplies 8.43 conference expense 125.77 seminar mileage 22.14 seminar meal 24.25 M Chuck Wedin Sharon Zieman •Dept of Labor $ Ind Hutch Leader f, Shingobee Hutch Pet Hosp $ Duane Day ASPA Sheep Shedde John Bernhagen • u photos $5.47 refund of cassettes 6.36 inspection fee 20.00 small cities loan 3,742.56 small cities loan 217.50 dues - G.Plotz 75.00 meals 11.23 Nov comp & mileage 2,425.49 $109,458.50 BOND FUNDS Bands of 1988 Debt Service Deforest Wagner •Lowell Baumetz Brandon Tire Inc. Arthur & Sylvia Zabel 1980 Tax Inc. Debt Service Hutchinson Leader & Shingobee Bldrs. Hutchinson Pet Hospital & Duane Day Bands of 1989 Puininck Bros. Wm. Mueller & Sons Rickert Excavating Juul Contracting interest refund interest refund interest refund interest refund 8% HCDC loan 8% HCDC loan construction costs construction costs Inc. construction costs construction costs Bonds of 1989 Debt Service Norwest Bank American National Bank Burns Manor Construction Fund Design Dimensions Abstestos Control Mgn. Inc. Maki Painting & Decorating • Lundeen Floor Covering Youth Center Hutchinson Telephone Star Cablevision Mark's TV Service Frito Lay Inc. Northland Beverages Hutch Utilities COm. City, Self Ins. Fund City, Dental Ins. MUNICIPAL LIQUOR STORE City of Hutchinson Withhold Tax Acct. PERA City of Hutchinson Ed Phillips & Sons Griggs Cooper & Co. Quality Wine & Spirits Johnson Bros. Wholesale Quality Wine & Spirits Quality Wine & Spirits Johnson Bros. Wholesale Johnson Bros. Wholesale Ed Phillips & Sons Ed Phillips & Sons Griggs Cooper & Co. Griggs Cooper & Co. principal,interest,paying fees interest 3- m8nths design services tile removal re- decorating rooms fleor covering phone service November service repair to receiver supplies supplies elec.& gas Nov. medical ins. Nov. dental ins. payroll employer contribution employer contribution payroll wine & liquor wine & liquor wine & liquor wine & liquor wine & liquor wine & liquor wine & liquor wine & liquor wine & liquor wine & liquor wine & liquor wine & liquor $171.94 94.36 78.11 192.91 537.32 $1419.59 82.50 1502.09 $219,088.67 15,669.78 2,946.41 14,634.93 252,339.79 $110,896.25 34,675.00 145,571.25 $5,000.00 3,414.90 5,850.00 6,466.77 $20,731.67 $ 24.75 23.30 76.57 10.39 65.50 78.89 137.48 433. U3 $ 4366.78 308.70 181.41 4252.74 881.84 413.62 1330.24 1283.67 1102.62 2520.82 6370.69 1269.55 4202.54 1695.40 1597.03 1805.31 Mun. Liauor Store cont •City of Hutchinson Triple G. Dist. Am. Linen Supply Co. Junker Sanitation Hutch Utilities Hutch Telephone Coast to Coast Bernicks Pepsi Cola Northland Beverages Inc. Henry's Candy Co. Coca Cola Bottling Lenneman Bev. Dis.t Sprengler Trucking • • insurance beer towel service refuse charges elec. & gas phone service supplies supplies mix supplies supplies beer Oct. freight $352.25 12,159.20 21.20 102.60 547.19 74.66 25.36 50.40 189.35 1207.69 610.90 18,574.75 477.50 $ 67,976.01 (612) 587.5151 HarcH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: 11 -6 -1989 TO: Planning Commission - November Packet G. Barry Anderson, City Attorney Gary D. Plotz, City Administrator Mayor and City Council& Steve Madson, Chief of Police Dolf Moon, Park 6 Rec. Director FROM: James G. Marks, Building Official FOR YOUR INFORMATION RE: D.J. Enterprises Recycling Refuse Storage /In Home Occupation Violation in an R -2 District In response to a complaint from the Police Dept. to the above issue I have discussed this matter with Mr. Yerks, who has assured me that all refuse stored outside will be removed from his home by November 10th, 1989. (Please review Mr. Yerks response letter.) Nonconformance by 11 -10 -1989, will result in legal proceedings. JGM/pv attachment 0 r. #?017 James C. Marks Building Official FOR YOUR INFORMA* IT Y o/F Nv Z e y /nJS a �J dRIeRr ANpcRso.J- -%N 14 /S 7b I IJ Fo Rth yo L) T7/47- W E Roe 0,019dL0-c Tv MSF-T 7-ffE DiSAd41k)C- /a4 CLE�91J uP. lei& A,"-" G_ W o ,e Ki.J C !tr /T, GvC 16 C.L /vED 771E A/a7YeE o%J IIW IPA9 i O eT, a 9, /???, w r-* S#7-,u se o,4 y ,g N n v5o N D#9 Y /N Tea -r_ Pc 4 i.jo '7 y-C IJ KE.aol•JC UP IVI-r4 P10_k-UPS ,g/.>D /{h+uLln/G 19h1D Ioof(/A)CG Fog R 37-0809 6 a Pl- r4CE / No7- mue%I ?7mC- LEFT 6OE RVee C.UceC/tilG W(7tl• ;py7- f0/j'S /9t1D T6`ffy /ioeE 19CLF -PTW6 19CL M -4i'G /e 1194 gEL/vE,eED, WiZ AKF- /nOul")6 i/./-ry 4 $0ctDInJ6 h?N0 &You flnu E f4(-, I7-Fm6 CiCAAI &) uP i¢/�D I �Ati1S fEF.2 D 4�y 1 Felon Y A. Ovl lo. 14ce9. YTN-oNS QpgN,Ver t9CeE/2T /ALL Th46 �V�l�SPRPE�2 aT oNE -nm E r?ND �119S 3 41 AJ G- IT Ta i IJ-iE l 0 E'IC- 77fF_ N 9 ) r Tw o w6,U So -7-7 47- -7-(fa/ l°. A/J GuoOele I-- / NTU 77W1 E r° 0 106 9 477 0 A . 1 VA OI;7kS77A/.J0 7-*C PoLrey ,9Ain FfR v E No Pea 6 [cM w iTA /T, tyrt- R ,eE CpeR7-;5Au L, To 7-" e (T y Fo 4 A- LLo w / Al c us 7- ,ev,) v NTi 4 WE e-ou l-p S EF //- Ir we v LD FL( oP, Alv wJ 77fr}�- W E_ h6v ov) WE H6UX MAD,C /,u v 9Fs7 ,?75A/i -S LA-/!);jjnJ 4 p/J n7,4Ae/4J6. gOrh�E p?IeE IA) 7ev T u 2 F Nll Alj A2- VOL - { t�N DAVID B. ARNOLD CHARLES R, CARMICHAEL GARY D. M-DOwEL E11 STeVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOOE LAURA K. FRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. McGEE November 3, 1989 A1?NOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (012) 587 -7575 TELECOPIER (0121587 -4090 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Steve Madson Chief of Police Hutchinson Police Department Hutchinson, Mn. 55350 Re: Liquor Sales on New Year's Eve Our File No.: 3188 -89 -0134 Dear Chief Madson: ilr cocNSEL WILLIAM w. CAMERON PAUL D. DOVE 5881 CEDAR LAKE ROAD .MINNEAPOLIS. MINNESOTA 55416 10121545.9100 MN TOLL FREE 800 - 040 -.545 TELECOPIER 4012) 545 -1193 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55311 1812) 380-2214 TELECOPIER (012) 389 -5508 FOR YOUR INFORMATION O',,2341 °,B�Di fn J A,, t It is my understanding that New Year's Eve (December 31) falls on a Sunday this year and as a consequence, various bar owners and is operators have contacted the City inquiring about the legality of liquor sales on Sunday, December 31, 1989. I have had a chance to review the law in this area and I have also had a chance to discuss the problem with the Liquor Control Enforce- ment Division and I believe, insofar as the City of Hutchinson is concerned, the answer is clear that no such sales are permitted. Analysis of this question begins with review of the City code. Section 5.43 specifically provides "no on sale shall be made after 1:00 a.m. on Sunday....." A review of Minnesota Statute Section 348.504 Subdivision 3 (d) reveals that the only way a Sunday intoxi- cating liquor license can be issued is if it is authorized by the voters of the municipality voting on the question at a general or special election. No such election is scheduled or anticipated. It would not be possible for the Council to amend the ordinance to permit Sunday liquor sales in view of the statutory prohibition and therefore no Sunday liquor sales will be permitted. Since there has been significant interest in this issue by others, I am sending a copy of this letter to those who have specifically contacted our office with this inquiry. 0 Mr. Steve Madson November 3, 1989 Page 2 If you need additional information, do not hesitate to contact me. Thank you. Best personal regards. Very truly �jj , ARNOLD & MY G. BarWAnderson GBA:mb cc: Gary Plotz Crow River Country Club Attention: Brian Victorian Inn of Hutchinson Attention: Gary Schwarzrock 0 Ej DAVID B. ARNOLD CHARLES R.CARM HAEL GARY D. M'DUw'E t1 L STEVEN A. ANDERSON G. BARRY ANDFRNON STEVEN S. HOGE LAURA K. FR£TLAUD DAVID A. BHUEGGE>IANN JOSEPH H. PAIEMENT JAMES CTLEY JULIA A. CHRIST111-5 RICHARD G. MIGEE October 31, 1989 ARNOLD & MGDO -,vELL ATTORNEYS AT LAw 101 PARR PIAcE HUTCHINSON, MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (912) 587 -7375 TF.LECOPIER (014) 5N -41100 RESIDENT ATTORNEY G. BARRY ANDERSON Re: Swimming Pool Inspection Our File No. 3188 -89 -0122 Dear Gary: 11i C11111EL MILLIwM a-. CAMERON PALL D. DOVE 581)1 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55419 (olf) 115 -9,00 MN TOLL FREE 600- 343 -114E TFL F.CVPIER (,11'.') 3S5 -IJti)') 501 SOT 'TH FOURTH STREET PRINIETOY, MINNESOTA 55371 ("I--) 31G-221.1 TELECOPIER 191Q) 089 -5500 Q31-123gs v CI 1989 0 RECEIVED FOR YOUR INFORMATION As Council member Carls surmised, the problem with the ordinance relating to swimming pools is there is no "self locking" gate. It appears that the building department is actively pursuing this matter and we appear to be in a good shape regarding compliance with the intent of the ordinance and the building department is in contact with those not yet in conformity with the ordinance and I assume if ultimately no conformity is forthcoming, the matter will eventually be forwarded to our office for prosecution. Having had significant experience with criminal prosecutions arising out of building code violations, I agree with the building official that aggressive pursuit from his office is the best way to proceed at this time. We will consider the possibility of slightly different language in the ordinance and we will get back to you on that issue in the near future. Thank you. Best personal regards. very truly yours, ARNOLD & MQDOWELL G. Barry Anderson GBA:lm CC Jim Marka bO�\NNESO,, ZO Minnesota a Department of Transportation BOX 768 OF TvR 2505 TRANSPORTATION ROAD WILLMAR, MINNESOTA 56201 October 20, 1989 FOR YOUR INFORMATION Marlow V. Priebe Director of Engineering City of Hutchinson 37 Washington Avenue Wcst Hutchinson, MN 55350 Dear Mr. Priebe: I have received your letter of request for flashing lights and CROSSWALK AHEAD SIGNS on TH 15 at First Avenue North, First Avenue South and Third Avenue South. We will take this into consideration and let you now of any decisions or proposals. Sincerely, Patrick C. Hughes District Engineer cc: K. Voss An Equal Opportunity, Emplocer MINNE.507 —A 1990 10 V.Y. PARKS • RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587 -2975 SENIOR CENTER CIVIC ARENA /MtA� 587 -6564 587 -4279 FOR YOUR INFORMATION To: Mayor & City Council From: Senior Advisory Board Arnold Rotzien, Chairman Re: Senior Building Fund Date: November 2, 1989 Please accept this check in the amount of $3,000.00 to be deposited in the Senior Building Fund. Senior citizens in our community continue to raise funds for this cause and anticipate generating approximately $5,000.00 in 1990. Thank you for tending to this matter. 9 0 A1?NOLD & MGDOWELL AT oIu;EYS eT LaW DAVID E. ARNOLD 5881 CEDAR LEE ROAD CHARLES R. CARMICRAEL MINNEAPOLIS, MINNESOTA 55416 -1492 GARY D. MCDOWELL . STEVEN A. ANDERSON (612)545 -9000 O. BARRY ANDERSON MN TOLL FREE aoo- 343 -4545 STEVEN S. HOOF LAURA E. PRETI.AS+D DAVID A. BRUEOOEMANN JOSEPH H. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. XcGEE October 25, 1989 WI—I::or c901.su M. CAMERON PA" D. DOVE 501 SOIITR FOURTH STREET CABLE MGLAW MxNNEAP?FIS f PKZXCZ GN, MINNESOTA 55371 1wLA -/ (612) 389 -2214 545 TELECOPIER (612) - TELECOPIER(6l2) 389 -5506 V Mr. James Marka \�" Hutchinson City Hall 37 Washington Avenue West �1 Hutchinson, MN 55350 RE: Bed & Breakfast Issues Our File #: 3188 -89 -0118 Dear Jim: 101 PARE PLACE HIMRMSON, MINNESOTA 58350 �O (612) 367 -TJ>S TELECOPIE2 (612) 587 -4096 FOR YOUR INFORMATION 22.�ZA2526�j2 ' c-r �E� 989 W BY,1 N s .j This letter is a follow -up to our telephone conversation of Tuesday, October 24, 1989 and the city council meeting of that same date. It is my opinion that the owner of the Bed and Breakfast facility may not serve wine without securing the appropriate on -sale permit. City Code Ordinance No. 5.44 requires a license for the sale of liquor. City Code Section 5.50 subdivision 4 limits the granting of on -sale wine licenses to restaurants. City Code Section 5.01 subdivision 20 clearly defines a restaurant as a facility that serves 85 guests. It further goes on to indicate that restaurants must serve food to the general public. This is supposed to be one of the distinguishing features between a bed and breakfast facility and a commercial establishment. It is clear that wine is liquor as defined by city code. It would be my opinion that no wine license may be granted under the existing ordinance. I have not addressed the zoning issue, but it is my recollection that the property in question is classified as residential and also is across the street from a church. These may be additional barriers to the service of alcohol. Mr. James Marka October 25, 1989 Page 2 The city council, at its meeting on October 24, approved the bed and breakfast facility and also approved a permit under subdivision 9 of the bed and breakfast ordinance allowing the operator of the facility certain limited rights to serve non - guests of the facility. That permit is issued at the sole discretion of the city council and in this particular case, was authorized for a one -year period. Under the terms of the ordinance, the City may, for any reason whatsoever, choose not to renew the permit for 1991 if, in its opinion, the experiment contemplated under Section 9 was not successful. I would suggest that the City review the operation of the facility in October of 1990 and make a recommendation to the council concerning whether or not the permit should be renewed for calendar year 1991. While I continue to have concerns regarding the ever - increasing expansion of this concept from what was originally proposed, it does appear that the proprietor has given the matter significant thought and planning and I both wish both her and her business well. Judging from what I have been able to determine, I would not anticipate any problems. As to the alcohol issue, a change in city ordinances will be required and I will of course draft the appropriate amendatory language if directed by the council. There is a policy question here as to whether or not such a change should take place, and that decision must be made by the planning commission and the city council after a request by the proprietor. Best personal regards. ver- ` URI G. GBA /lls cc: Bill Craig Linda Heaton Gary D. Plotz John Mlinar DAA'ID B.ARNOLD CHARLES R CARMICHAEL OAHI D. 4'DOw'E LL STEVE\ A. A11DEIt50N G. BARRY ANDERSON STEVEN S. 1101E LAURA K. FR£TLA }-D DAVID A. BRCEG<}£4AYY JOSEPH 4. PAIEME11 JAME5 UTLEY JUL'A A. CHRISTIANS RICHARD O. McGEE October 23, 1989 ARNOLD & McDowELL ATTORNEYS AT LAw 101 PART( PLACE HUTCHINSON. MINNESOTA 55350 (612)597 -7575 TELECOPIER(012)Sy�-1o90 RESIDENT ATTORNEY G. BARRY ANDERSON Mr. Michael Ross Dakota Rail 25 Adams Street North Hutchinson, Mn. 55350 Re: Crossings and Other Issues for Dakota Rail Our File No. 3188 -88 -0079 Dear Mike: OF COC'N ]EL w "ILLIAY W. CA4EROv PAUL D. DOVE 3881 CEDAR LAKE ROAD MINNEAPOLIS. MINNE5OTA 55111; 1012) .45. 9.")o 41 TOLL FREE BOO -310 -1515 TELECOPIER (yl2) 515 -1790 5O150UTH FOURTH STREET PRINCETOC, MINNESOTA 55.3:1 0 2) 360 -2,11 TELECOPIER(01C)0y9 -5500 FOR YOUR INFORMATION p'Ti Sfi9 of RECEIVED n, e; u I am writing this letter to you on behalf of the City of Hutchinson and as a summary of our conference of this past Friday. As we discussed, the City has five crossings where the City has street or utility lines which cross railroad right -of -way and which, at least arguably, the City crossing was not part of the original 1879 plat. While I think good faith arguments could be made about at least two of those crossings in which the City had the property long before the railroad, there doesn't seem to be any point in arguing about it and I think the accommodation that we have reached makes some sense. It is my understanding that the normal charge for such a crossing is $250 for the crossing rights and $200 for doing the paperwork. If you will send me your standard form, I will prepare the necessary documents but the City will pay the $450 crossing fee as agreed even though our office is handling the paperwork for each of these crossings. On the issue of the immobile railway car, it is my understanding that you are going to speak to Mr. Moen, the owner of the car, to determine his willingness to move it to other, currently unused railroad property. You indicated that the railroad was not willing to bear the expense of removing the car at this point in time and the City is going to explore the options for moving the railroad car. Since the proposed new location for the car is in the area, it would not appear to me that the cost for moving the car would be particularly excessive. Mr. Michael Ross October 23, 1989 Page 2 As the Mayor explained, we are under some pressure to resolve this issue prior to December 31, 1989. If you have any questions on this issue, please feel free to contact me. Thank you. Best personal regards. Very truly yours, ARNOLD & Mc EL G. Barry Anderson GBA:lm CC Mayor Paul Ackland Gary Plotz Gary: Please include this in information item. Thank you. the Council packet as a for your 0 0 10/25/89 HUTCHINSON UTILITIES COMMISSION PAGE 1 HUTCHINSON, MINNESOTA EMBER 3 SHEET FOR YOUR INFORMATION \ SEPTEMBER 30, 1989 w w w ELECTRIC w «• w w w w w GAS w w w w -w -_- w w w w TOTAL w r« w ASSETS UTILITY PLANT - AT COST LAND A LAND RIGHTS 140,963.10 DEPRECIABLE UTILITY PLANT SB,041,546.25 TOTAL UTILITY PL_ANf 18,182.509.35 LESS ACCUMULATED DEPRECIATION (12,375,820.75) TOTAL ACCUMULATED DEPRECIATION (12,375,820,75) CONSTRUCTION IN PROGRESS 535,305.94 TOTAL CONSTRUCTION IN PROGRESS 535,305.94 TOTAL UTILITY PLANT DEPREC VALUE 6.341.994.54 RESTRICTED FUNDS A ACCOUNTS FUTURE EXPANSION Q DEVELOPMENT RESERVE FOR FUEL OIL MEDICAL INSURANCE ITA - OPERATING 6 MAINT RESERVE INSURANCE LOSS BOND 8 INTEREST PAYMENT 1986 1986 BOND RESERVE CATASTROPHIC FAILURE FUND FEDERAL INTERPRETATION MAIN REPLACEMENT FUND TOTAL RESTRICTED FUNDS 6 ACCOUNTS CURRENT 6 ACCRUED ASSETS CASH IN BANK INVESTMENTS d SAVINGS ACCOUNTS ACCOUNTS RECEIVABLE INVENTORIES PREPAID INSURANCE ACCRUED INTEREST RECEIVABLE TOTAL CURRENT 8 ACCRUED ASSETS DEFERRED CHARGE BOND DISCOUNT 1986 TOTAL DEFERRED CHARGE TOTAL ASSETS 6,919,821.10 750,000.00 60,000.00 200,000.00 300,000.00 424,094.19 392,000.00 750,000.00 .00 .00 9,795,915.29 521,297.03 530,803.71 867,925.41 500,885.23 10,866.83 122,351.98 2,554,130.19 85.337.97 85,337.97 18,777,377.99 13,978.10 2,431,955.39 2,445,933.49 (1.069,720.03) (1,069,720.03) 103,843.24 103,843.24 154,941.20 20,473,501.64 20,628,442.84 (13,445,540.78) (13,445,540.78) 639,149.18 639,149.18 1,480,056.70 7,822.051.24 1,210,000.00 .00 40,000.00 .00 .00 .00 .00 .00 623,542.75 1,000,000.00 2,873,542.75 8,129,821.10 750,000.00 100,000.00 200,000.00 300,000.00 424,094.19 392,000.00 750,000.00 623,542.75 1,000,000.00 _ 12,669,458.04 153,341.00 674,638.03 689,068.90 1,219,872.61 171,032.09 1,038,957.50 58,430.89 559,316.12 22,018.03 32,884.86 94,267.72 216,619.70 1,188,158.63 3,742,208.82 .0 ae 5,541,758.08 85,337.97 85.337.97 24,319,136.07 10/21 -,!89 HUTCHINSON ITIES COMMISSION PAGE 2 HUTCHIN ON, MINNE50'iA BALANCE SHEET SEPTEMBER 30, 1989 x x x ELECTRIC x x x - x x x x x GAS x x xMr x x x x TOTAL x xx x MUNICIPAL EQUITY 8 LIABILITIES MUNICIPAL EQUITY MUNICIPAL EQUITY 13,621,309.78 4,943,423.28 18,564,733.06 UNAPPROPRJATED RETAINED EARNINGS 1,172,364.90 381,456.69 1,553,821.59 CONTRIBUTION TO CITY (326,250.00) (11,250.00) (337,500.00) TOTAL MUNICIPAL EQUITY 14,467,424.68 5,313,629.97 19,781,054.65 LONG TERM LIABILITIES -NET OF - - - - -' CURRENT MATURITIES 1986 BONDS 3,510,000.00 .00 3,510,000.00 TOTAL LONG TERM LIABILITIES 3,510,000.00 .00 _ 31510,000.00 CONSTR CONTRACTS 6 ACCTS PAY RETAIN TOTAL. CONSTRUCTION 6 ACCTS PAY .00 .00 .00 CURRENT 6 ACCRUED LIABILITIES ACCOUNTS PAYABLE 563,152.12 207,430.67 770,582.79 INTEREST ACCRUED 62,117.77 .00 62,117.77 ACCT PAYABLE TO ASSOCIATED COMPANY (18,032.89) (.00) (18,032.89) ACCRUED PAYROLL 19,547.47 4,638.76 24,186.23 ACCRUED VACATION PAYABLE 77,803.84 16,048.68 93,852.52 CUSTOMER DEPOSITS 95,270.97 .00 95,270.97 OTHER CURRENT L. ACCRUED LIABILITIES 94.03 10.00 104.03 TOTAL CURRENT 6 ACCRUED LIAR 799,953.31 228,128.11 1,028,081.42 TOTAL MUNICIPAL EQUITY d LIAR 18,777,377.99 5,541,758.08 24,319,136.07 10/25/89 HUTCHINSON UTILITIES COMMISSION PAGE 1 HUTCHINSON. MINNESOTA ELECTRIC DIVISION STATEMENT OF INCOME d EXPENSES SEPTEMBER 30, 1989 FOR YOUR INFORMATIOt PFEVIOUS CURRENT BUDGETED PUDGET ANNUAL YEAR TO DATE ----- -- - - - - - -- YEAR TO DATE -------------- YEAR TO DATE ------------ DEVIATION -------------- BUDGET ------------ INCOME STATEMENT OPERATING REVENUE SALES - ELECTRIC ENERGY 6,631,402.51 6,816,325.29 6,996,506.00 (180,180.71) 9,206,600.00 - UPA - ENERGY 13,519.55 .00 15,000.00 (15,000.00) 15,000.00 NET INCOME FROM OTHER SOURCES 20,471.15 18,936.46 19,456.80 (520.34) 23,880.00 SECURITY LIGHTS 9,336.50 9,620.00 11,250.00 _ - (1,630.00) _ 15,000,00 �( POLE RENTAL 3,832.50 3,832 50 4,000.00 (167.50) 4,000.00 TOTAL OPERATING REVENUE 6,678,562.21 6,648,714.25 7,046,212.80 (197,498.55) 9,264,480.00 OPERATING EXPENSES.( PRODUCTION OPERATION - 384,386.45 693,755.62 466,655.03 (227,100.59) 594,922.00 PRODUCTION MAINTFNANCE 60,207.73 105,179,95 88,989.00 (16,190.95) _ 134,630.00-- PURCHASED POWER 3,967,544.03 3,754,010.68 4,038,158.16 284,147.48 5,313,366.00( TRANSMISSION OPERATION .00 190.41 .00 (190.41) 4,600.00 1.1 TRANSMISSION MAINTENANCE 97,849.21 16,309.83 26,210.00 .. 9,900.17 _ ._. - 32,500.00 - '. DISTRIBUTION OPERATION 93,820.13 106,624.34 106,418.42 (205.92) 147,088.00 DISTRIBUTION MAINTENANCE - 86.091.73 73,287.61 74,636.70 1,349.09 98,214.00 CUSTOMER EXPENSES 54,394.00 56,490.86 56,660.13 169.27 _ 76,161.00 -' CUSTOMER SERVICES 9,416.28 7,202 39 8,700.48 1.498.09 11,448.00 ADMINISTRATIVE 6 GENERAL EXPENSES - - 471,334.65 473,786.69 477,763.94 3,977.25 641,405.00 DEPRECIATION 720,000.00 711,500.00 726,680.00 15.180.00 982,000.00 TOTAL OPERATING EXPENSES 5,945,044.21 5,998,338.38 6,070,871.86 72.533.48 8,036,334.00 OPERATING INCOME - .... 733,518.00 - 850,375.87 _. --__ 975,340.94 (124,965.07) 1,228,146.00 .: -9 OTHER INCOME AND DEDUCTIONS OTHER - NET 15,099.80 9,215.41 13,747.00 (6,531.59) 71400.00 INTEREST INCOME 242,492.62 442,640.02 227,150.00 215.490.02 295,000.00 MISC INCOME /EXPENSE _ 20,873.71 _ 7,998.18 _ (400.00) 8,398.38 1,000.00 .'r( -� INTEkES7 EXFENSF_ 146:107.45 137,864.58 131,750.00 (6,114.58) 180,000.00 y�:( TOTAL OTHER INCOME AND DEDUCTIONS 132,358.68 321,989.03 110,747.00 211,242.03 123,400.00 _. _. _. NET INCOME 86$,976.68 1,172,364.9 0 1,086,087.94 - 86,276.96 _ 5,351,546.00 _ .� - 10/25;89 GAS DIVISION INCOME STATEMENT OPERATING REVENUES SALES _ FORFEITED DISCOUNTS TOTAL OPERATING REVENUE OPERATING EXPENSE MFG GAS PRODUCTION OPERATION MFG GAS PRODUCTION MAINTENANCE PURCHASED GAS EXPENSE DISTRIBUTION OPERATION DISTRIBUTION MAINTENANCE CUSTOMER EXPENSES CUSTOMER SERVICES - ADMINISTRATION d GENERAL - - DEPRECIATION TOTAL OPERATING EXPENSES OPERATING INCOME OTHER INCOME AND DEDUCTIONS OTHER - NET INTEREST INCOME MISC INCOME /EXPENSE TOTAL OTHER INCOME AND DEDUCTIONS NET INCOME - - HUTCHINSON UT ES COMMISSION HUTCHINS INNESOTA STATEMENT OF INCOME 6 EXPENSES SEPTEMBER 30, 1989 PREVIOUS CURRENT YEAR TO DATE YEAR TO DATE 2,864.999.99 3,006,670.26 7,859.42 8,278.98 2,872,859.41 _ 3,014,949.24 1,440.59 1,580.31 .00 116.73 2,226,699.28 2,397,283.56 134,195.59 129,740.35 28,722.23 20,062.37 31,959.36 36,849.83 6,277.53 4,809.59 153,934.72 _ _ 177,408.57 57,600.00 63,900.00 2,640,829.30 2,631,751.31 232,030.11 183,197.93 5,292.86 816.35 _ 181,430.38 194,221.86 -- 3, 190.83 3,220.55 189,914.07 198,258.76 421,944.18 381,456.69 PAGE _ _ _ BUDGETED _ _____ —__ BUDGET ANNUAL YEAR TO DATE DEVIATION BUDGET 2,636,900.00 369,770.26 3,500,000.00 6,400.00 11878.98 81000.00 2,643,300.00 371,649.24 31508,000.00 1, 241.00 (339.31) 5,200.00 lj .00 (116.73) _ 500.00 _ 2,035,000.00 (362,283.56) 2,750,000.00it 120, 249.55 (7,178.20) 170,68i.00 '' 29,013.00 8,950.63 40,000.00 34,215.26 (2,634.57) 50,774.00 5,800.32 990.73 7,632.00 183,126.85 5,718.28 247,003.00 -= 58,785.00 (5,112.00) 85,200.00 2,467,433.98 (362,004.73) 3,356,990.00 175,866.02 9,644.51 151,010.00 4,866.00 (4,049.65) 5,300.00.x; 171,000.00 23,221.86 _225,000.00 (3,456.00) 6,676.55 800.00 172,410.00 25,848.76 231,100.00 �rf 348.276.02 35,493.27 - 382,110.00 '_, v :7 ( i I- L 4` i L 171 0 0 HCDC Board of Directors Wednesday, October 4th, 1989 7:00 AM, Central District Offices DIRECTORS PRESENT Glenn Matejka, Chairman Keith Weber Jim Bullard Don Erickson Phil Graves Carol Haukos Meeting was called to order by Chairman Matejka. OTHERS PRESENT John Bernhagen, Exec. Dir. FOR YOUR INFORMATION Motion by Graves, seconded by Erickson and carried to approve the Minutes of Sept 6, 1989 and the reorganization minutes of Sept 11, 1989. Motion by Weber, seconded by Erickson and carried to approve the Treasurer's report. There was a discussion and review of the annual meeting. Al agreed that the meeting and program went very well. A thank you was sent to Dick Lenz for the fine program he presented. Bernhagen reported on the meetings dealing with a Bed & Breakfast Industry. He has been working with the Southwest Initiative Fund, State Tourism Loan Fund and local financing for Linda Heaton's project Several business inquiries have been received for a regional risk insurance company, a regional employees benefit company and a container packaging company. The Expansion and Retention Surveys are underway and will be compiled before the end of October. The Board will be reviewing the following at future meetings: By -Laws, Mission Statement, one and five Year goals. Criteria for determining eligibility for business financing. There being no further business the meeting was adjourned. PIONEERLAND LIBRARY SYSTEM BOARD MEETING 0 FpR YOUR /NFOR MAric Renville Litchfield Kandiyodi County Big Stone County Swift County Kandiyohi County Benson Chippewa County Chippewa County Willmar Dawson Litchfield Meeker County McLeod County McLeod County Willmar Ortonville McLeod County Swift County Hutchinson Hutchinson Kandiyohi County Chippewa County Appleton Willmar Meeker County Kandiyohi County Hector Madison Meeker County Bird Island Kerkhoven Sandy Casper Graceville Noel Phifer Glencoe *Excused Absence The PLS Board meeting was held September 11 at 7:30, with Vice Chairperson Linda Ulrich calling the meeting to order. The minutes of the August meeting were approved on a motion by Buchanan /Mankall. The August Financial Report was accepted on a motion by Carlson /Nevins. September 11, 1989 PRESENT: Linda Ulrich representing Nancy Alsop " Orlyn Mankell " Arlen LaCombe Jack Langen " Richard Post Dick Baysinger " Stan Jacobson Dorothy Tebben " Jeanette Buchanan John Nevins " Judy Oestreich " Howard Turck " Shirley Nowak Kathleen Kubasch " Carol Conradi " Gladys Nelson " Jan Kreie Lorna Carlson William Scherer " Linda Willmsen " LaVerna Birkland " Kathy Matson, associate Director Burton Sundberg, Director David Lauritsen, Chippewa County Librarian ABSENT: Steve Boehlke* representing Liz Erickson* " Ric Emery* " Marian Miller* " Peg Mossberg* " Marcia Maas* " Ann Macquire* + John_MilleY__ " Margaret Jenner " Shirley Schutt " 0 FpR YOUR /NFOR MAric Renville Litchfield Kandiyodi County Big Stone County Swift County Kandiyohi County Benson Chippewa County Chippewa County Willmar Dawson Litchfield Meeker County McLeod County McLeod County Willmar Ortonville McLeod County Swift County Hutchinson Hutchinson Kandiyohi County Chippewa County Appleton Willmar Meeker County Kandiyohi County Hector Madison Meeker County Bird Island Kerkhoven Sandy Casper Graceville Noel Phifer Glencoe *Excused Absence The PLS Board meeting was held September 11 at 7:30, with Vice Chairperson Linda Ulrich calling the meeting to order. The minutes of the August meeting were approved on a motion by Buchanan /Mankall. The August Financial Report was accepted on a motion by Carlson /Nevins. Statistical Reports were reviewed with Mrs Matson. August, 1989, circulation showed a slight decrease over a year ago. Counties and island cities new to PLS showed a large number of cards issued to patrons. Upcoming Activities include: SAMMIE Annual Meeting - Sept. 21 - Marshall Banned Book Week Minnesota Festival of the Book MLS Convention - October 11 -13 - Mankato PLS Workshop for Board Members - Oct. 30 - Willmar The bills were reviewed and a motion to pay outstanding bills passed (Nelson /Buchanan). Mr. Sundberg reviewed the status of counties and cities involed with the Extension of Access implementation which will soon take effect in 1990. He also reported on the meeting attended in St. Cloud, along with Mr. Turck, on Library District Study. As currently proposed, reorganizing library districts in this way would see the following changes from the current system: 1. Board members.elected 2. Fewer Board members 3. Board members would have the power to levy taxes to raise money for the budget. 4. Equal taxes, based solely on real value, would be levied throughout a District. According to Mrs. Matson, the Long Range Plan, required by the State would need to be drawn up next year. She said that she would like some trustees to be involved with this activity in the upcoming months. Concerning the Automation Project update, Mr. Sundberg stated that we have had the opportunity to go with two other systems in purchasing the necessary equipment and services needed to automate the system. While one of these Systems is going ahead and implementing some of program, we could join at a later date. With the next Legislative Session, an effort vil be made to allocate some funding for the purpose of automating library systems throughout the State. When all information is available on the project, a presentation will be made to the full board. Mrs. Matson briefly explainted the contents of a report required for State and Federal Aid called "Results Accomplished ". A motion to sign and submit this report (Tebben /Scherer) passed. Bea Thompson's term as PLS's Representative as a MLA Trustee is complete. It was decided to ask her if she would be willing to serve an additional term in this position. Members were asked if-they would like to see the Systems bills paid each month. It was decided we could do this occasionally for the benefit of new members. The next meeting, Oct. 9, will be fbr Executive Board. Judy Oestreich, Secretary e PIONEERLAND LIBRARY SYSTEM. EXECUTIVE COMIJOSE MEETI=ZV4, October 9, 1989 PRESENT: , Lorna Carlson representing Judy Oestreich Carol Conradi Gladys Nelson Jeanette Buchanan Steve Boehlke Howard Turck Linda Ulrich 0 'FOR YOU R I Nf URMATIpN Swift Count y Litchfield Willmar Ortonville Willmar Chippewa County Meeker County Renville County Burton Sundberg, Director David Lauritsen, Chippewa County Librarian Kathy Matson, Assistant Director The October 9 meeting of the Pioneerland Ececutive Committee was called to order by Chairman Boehlke. The minutes of the September meeting were approved on a motion by Buchanan /Carlson. Concerning the Financial Report, Mr. Sundberg noted a slightly different format in the report from the auditor. The information indicating the percentage of the annual alloted amount spent in each catagory will be added to the report next month as requested by some Committee members. The Financial Report was approved (Conradi /Turck). The monthly Statistical Report, which now includes a quarterly Bookmobile Report, was circulated, along with the Public Library Newsletter and news articles about the librarys' activities in the System. According to Mrs. Matson, a Fall Workshop for library staff will be held October 17th in Appleton. The topic is "Sharing Books With Children ". Trustees are welcome to participate. Nelson / Oestreich moved payment of bills; carried. In regard to Extension of Access, the City Council of Olivia has informed PLS they intend to join the System. A modified 1990 Budget reflecting the added libraries to PLS wil be presented to the Board next month. Mrs. Matson then presented a timeline in regard to the Long Rnage Plan which must be prepared for the State next year. In January, it is hoped, some Trustees will volunteer to work on this project along with staff members. The Trustees were reminded to sign up for the Workshop Octo- ber 30. Local Boards are also encouraged to attend. The Family Ties project, providing individuals or groups with books, pamphlets and videos on various issues of family living, is now complete, according to Mrs. Matson. Eight different packets will be circulated around the System. PLS EXECUTIVE COMMITTEE MEETING - October 9, 1989 Page 2 The Minnesota Library Association has solicited help in funding a lobbyist in the State Legislature. It has requested $412 from PLS. (This amount is based on a formula applied to all Library Systems). A motion to recommend payment of this amount to the full Board passed on a motion by Nelson/ Conradi. The Trustees briefly looked at the upcoming issues dealing with libraries that will be brought before the 1990 State Legislature. Mr. Sundberg was notified that John Miller will be representing Meeker County on the PLS_I\oard. A motion (Nelson /Ulrich) to support the Spicer Library in their application for grant money with which to purchase shelving and library furniture was carried.f The next meeting will be November 13 for full Board. The meeting was adjourned at 8:40. Respectfully submitted, Judy Oestreich, Secretary 0 L_J