cp02-13-1990 cSUNDAY
-11-
ABE LINCOLN'S BIRTHDAY
---- ------------ - - - - --
HUTCHINSON
CITY
CALENDAR
1EEK OF
January 11 T O .Tanuary 17
X990
TUEOLAY
-13-
5:15 P.M. - Workshop Meeting
of City Council.
And Directors at
City Hall
7:30 P.M. - City CounciL
Meeting at City
Hall
WEDNESDAY
-14-
VALENTINE _S DAY
10:00 A.M. - Directors Meet
at City Hall
THURSDAY
-15- 1
fm 93 9K T6 Aix
r
MONDAY
- 1z-
FRIDAY
-16-
0
VO r- i a \I �S
1
1- -
SATURDAY
-17-
'ONFERENCE:
'.ANDY DEVRIES - Feb. 14 -15
1
AGENDA
HUT
REGULAR MBETIIG - HUTCHIIiSOi CITY COTJICIL
TUESDAY, FEBRUARY 13, 1990
1. Call to Order - 7:30 P.H.
2. Invocation - Rev. Robert Brauer, Seventh Day Adventist Church
IESTALLATION OF APPOINTED ALDERMAI DONALD E. ERICKSON
3. Consideration of Minutes - Regular Meeting of January 23, 1990 and
Special Meeting of January 25, 1990
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Building Official's Report - January 1990
2. Airport Commission Minutes - January 29, 1990
3. Senior Advisory Board Minutes - January 17, 1990
4. Nursing Home Board Minutes - December 28, 1989 8 January 25, 1990
5. Financial Report - December 1989
6. Library Board Minutes - January 30, 1990
(b) Renewal of Intoxicating Liquor Licenses for Clubs
1. Elks Lodge
2. American Legion Post #96
3. Crow River Country Club
4. V.F.V. Post #906
(c) Snow Removal Permit
1. Craig Schmeling
2. Jean Davison - Davison Northside Grocery
(d) Appointment of Alderman Donald E. Erickson As Council Representative
I. Hutchinson Housing, Inc. (HRA)
2. Nursing Home Board
Action - Motion to order report and minutes filed, issue licenses
and permits and ratify appointments
5. Public Hearing - 8_00 P.M.
(a) Improvement Project No. 90 -17
Action - Motion to close bearing - Motion to reject - Motion to approve
Motion to waive reading and adopt Resolution
1
CITY COUNCIL AGENDA - FEBRUARY 13, 1990
R
Communications, Requests and Petitions
(a) Update On Five -Year Airport Improvement Project By Dave Skaar
Action -
7
Resolutions And Ordinances
(a) Resolution No. 9195 - Resolution For Purchase
Action - Notion to reject - Notion to waive reading and adopt
(b) Resolution No. 9196 - Authorizing Release Of Pledged Securities From
Marquette Bank Of Hutchinson, Minnesota
Action - Motion to reject - Motion to waive reading and adopt
[7
Unfinished Business
None
New Business
(a) Consideration of Hutchinson Utilities Transaction for Purchase of
Electrical Substation In Anoka, Minnesota
Action - Motion to reject - Motion to approve - Motion to waive
reading and adopt Resolution No. 9197
(b) Consideration of 1990 Budget for Convention Visitors Bureau
Action - Motion to reject - Motion to approve
(c) Consideration of Correspondence Provided By Roger Olson On Sunday
Liquor
Action -
(d) Consideration of Changing City Council Meeting Date From February 27,
1990 to February 26, 1990
Action - Notion to reject - Notion to approve
(e) Consideration of Transferring Two Part -Time Police Officers From PERA
Coordinated Plan To PERA Police And Fire Fund
Action - Motion to reject - Motion to approve - Notion to waive reading
and adopt Resolution No. 9198
E
2
0 CITY C(MCIL AGEaDA - FEBRUARY 13, 1990
10. Miscellaneous
(a) Communications from City Administrator
11. Claims, Appropriations And Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjournment
is
3
NINUTES
REGULAR MHETIIG - HUTCHINSON CITY COIINCIL
TUESDAY, JANUARY 23, 1990
i. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The follow-
ing were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar
and Marlin Torgerson. Also present: City Administrator Gary D. Plotz and
City Attorney G. Barry Anderson.
2. INVOCATION
There was no invocation due to the absence of a pastor.
3. MINUTES
The minutes of the regular meetings of December 12, 1989 and January 9, 1990
and special meetings of January 2, 1990 and January 4, 1990 were approved as
distributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FINANCIAL REPORT - DECEMBER 1989
2. PLANNING COMMISSION MINUTES - DECEMBER 19, 1989
3. NURSING HOME BOARD MINUTES - JANUARY 10, 1990
4. HOSPITAL BOARD MINUTES - DECEMBER 19, 1989
(b) RENEWAL OF GAMBLING LICENSE:
1. ELKS LODGE
2. HUTCHINSON BASEBALL ASSN.
3. HUTCHINSON JAYCEES
The notion was made by Alderman Torgerson, seconded by Alderman Mlinar
and unanimously carried, to order the report and minutes filed and is-
sue licenses.
5. PUBLIC HEARING
None.
6. COMMUNICATIONS. REQUESTS AID PETITIONS
(a) PRESENTATION BY RICK FORD OF DONOHUE & ASSOCIATES REGARDING
TREATABILITY STUDY FOR WASTEWATER CONTAINING VOLATILE ORGANICS (3M)
Engineer Rick Ford presented a report on the wastewater study. It was
his recommendation that the City amend 3M's discharge permit for 300
lbs. BOD per day and issue a new permit for a one -year period to allow
evaluation at the end of one year. Then the City could consider issu-
ing a five -year permit. It was also recommended that 3M be billed for
the entire cost from Donohue ($19,438.02 as of 12- 30 -89) plus $239.50
1 �.
CITY COUNCIL MINUTES - JANUARY 23, 1990
for shipping of samples from the wastewater facility to Sheboygan,
Wisconsin for analysis.
Following discussion, Alderman Torgerson moved to approve the recommen-
dations of Donohue and the recommendation to pass on the bill to 3X.
Alderman Mlinar seconded the motion and unanimously carried.
(b) CONSIDERATION OF REQUEST BY SUPERVISOR LARRY KARG TO ATTEND NATIONAL
PAVEMENT MAINTENANCE CONFERENCE OUT -OF -STATE
Following discussion, Alderman Mlinar moved to approve the request.
Motion seconded by Alderman Torgerson and unanimously carried.
7. RESOLUTIONS AND
(a) RESOLUTION NO. 9189 - RESOLUTION FOR PURCHASE
The motion was made by Alderman Nlinar, seconded by Alderman Torgerson
and unanimously carried, to waive reading and adopt.
(b) RESOLUTION NO. 9190 - RESOLUTION FOR TRANSFER OF FEDERAL AID URBAN
(FAU) FUND (S.P. 4302 -37 - T.H.7)
The motion was made by Alderman Torgerson, seconded by Alderman Lenz
and unanimously carried, to waive reading and adopt.
(c) ORDINANCE NO. 89 -15 - AN ORDINANCE OF THE CITY OF HUTCHINSON, XN,
AMENDING THE HUTCHINSON CITY CODE AND ADDING THERETO SECTION 2.13
PROHIBITING CERTAIN BEHAVIOR BY ELECTED OFFICIALS AND ADOPTING A CODE
OF ETHICS AND FURTHER ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND
SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS
The motion was made by Alderman Xlinar to approve the amended language
and waive second reading and adopt. Motion seconded by Alderman Tor -
gerson and unanimously carried.
(d) ORDINANCE 10. 90 -16 - AN ORDINANCE OF THE CITY OF HUTCHINSON, NN,
VACATING A TWO FOOT VIDE STRIP OF MONROE STREET AND AMENDING AND
CORRECTING THAT CERTAIN VACATION OF MONROE STREET DATED NOV. 7, 1988
The motion was made by Alderman Torgerson, seconded by Alderman Lenz
and unanimously carried, to waive second reading and adopt.
8. UNFINISHED BUSINESS
None.
9. NEW BUSINESS 0
(a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
2
0 CITY COUNCIL NIXUTRS - JANUARY 23, 1990
The motion was made by Alderman Torgerson, seconded by Alderman Mlinar
and unanimously carried, to authorize discontinuation of service at
noon on January 29 unless other arrangements were made.
(b) CONSIDERATION OF EXTENSION OF CONDITIONAL USE PERMIT REQUESTED BY TON
LUDOYESE (ACNE CAR WASH) WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION
Following discussion, Alderman Mlinar moved to approve the extension.
Motion seconded by Alderman Torgerson and unanimously carried.
(c) CONSIDERATION OF PURCHASE OF DIGITAL MICROVAX 3400 UPGRADE COMPUTER
SYSTEM FOR HUTCHINSON COMMUNITY HOSPITAL
Following discussion, Alderman Torgerson moved to approve the purchase.
Motion seconded by Alderman Lenz and unanimously carried.
(d) CONSIDERATION OF CLOSING PUBLIC HEARING ON PROJECT N0. 90 -01
County Engineer Richard Njonaas recommended closing the bearing on
Project No. 90 -01. Mention was made that the property owner's attorney
bad requested to leave the hearing open. Following discussion, no
action was taken.
(e) CONSIDERATION OF TRANSPORTATION ALTERNATIVES FOR POLICE CHIEF VEHICLE
Following discussion, Alderman Nlinar moved to approve a rental agree-
ment for this coming year (1990). Notion seconded by Alderman Lenz and
unanimously carried.
(f) CONSIDERATION OF LETTER OF AGREEMENT WITH AAGARD SANITATION TO CONTINUE
CURB -SIDE RECYCLING IN PRECINCT 4 FOR 90 DAYS
Following discussion, Alderman Torgerson moved to approve and enter in-
to agreement. Notion seconded by Alderman Nlivar and unanimously car-
ried.
Administrator Plotz commented on an agreement with Aagard Sanitation
for a commitment of two drop boxes for a six month period. Following
discussion, Alderman Mlinar moved to approve and enter into agreement.
Notion seconded by Alderman Lenz and unanimously carried.
Mr. Plotz also mentioned that the last pick -up on Januury 30 will not
be done by D. J. Enterprise. Therefore, Aagard has a trailer which the
City crew can use for this one -time pick -up. At the time of the pick-
up the City employees will also count the number of housing units in
Precinct 4. Alderman Torgerson moved to approve the trailer use and
survey. Notion seconded by Alderman Nlinar and unanimously carried.
(g) CONSIDERATION OF STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION
COOPERATIVE CONSTRUCTION AGREEMENT FOR ROADWAY AND STORM SEVER ALONG
AND ADJACENT TO T.H. 7 FROM FIFTH AVENUE N.H. TO EAST OF GARDE][ ROAD
3
CITY COUNCIL MINUTES - JANUARY 23, 1990 0
Following discussion, Alderman Torgerson moved to approve and enter
into agreement with MN /DOT and waive reading and adopt Resolution No,
9191. Motion seconded by Alderman Lenz and unanimously carried.
(h) CONSIDERATION OF HUTCHINSON FIRE DEPARTMENT JOINING MINNESOTA FIRE
AGENCIES PURCHASING CONSORTIUM
Following discussion, Alderman Torgerson moved to approve and waive
reading and adopt Resolution No. 9192. Notion seconded by Alderman
Lenz and unanimously carried.
(i) CONSIDERATION OF CITY "STAR CITY" RECERTIFICATION, INCLUDING LONG -RANGE
GOALS AND 1990 HORS PLAN
Following discussion, Alderman Mlinar moved to approve and waive read-
ing and adopt Resolution No. 9193. Motion seconded by Alderman Torger-
son and unanimously carried.
(j) CONSIDERATION OF ECONOMIC DEVELOPMENT LOAN FUND
The Hutchinson Community Development Corp. guidelines for the economic
development loan fund for New Dimension Plating was explained. Follow-
ing discussion, Alderman Torgerson moved to approve. Motion seconded
by Alderman Mlinar and unanimously carried.
(k) CONSIDERATION OF SETTLEMENT OF VARIOUS AIRPORT PROPERTY ACQUISITION
CLAIMS
City Attorney Anderson reported be had prepared a Resolution to cover
all the recently approved settlements regarding various airport par-
cels.
Following discussion, Alderman Mlinar moved to approve and waive read-
ing and adopt Resolution No. 9194. Motion seconded by Alderman Lenz
and unanimously carried.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
Administrator Piotz reported that the directors' 1989 reports and 1990
goals and objectives were being distributed this evening for the up-
coming meeting on February 13.
It was reported that Fleischman's, formerly Hercules, had requested a
transfer of the discharge permit. Following discussion, Alderman Tor -
gerson moved to approve the transfer. Notion seconded by Alderman
Nlinar and unanimously carried.
(b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR
4
. CITY COUNCIL MINUTES - JANUARY 23, 1990
Alderman Xlinar commented on a meeting held this morning regarding
landscaping for Hwy. 7. A committee might be appointed for this proj-
ect.
(c) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND
Mayor Ackland reported he had met with the administrator of Burns
Manor Nursing Home. Mr. Koepcke would like the City Council to meet
with the Nursing Home Board on January 27 to review the remodeling
project at the home and a discussion of future ideas that need to be
addressed. Mayor Ackland stated he would attend the meeting as a Coun-
cil representative.
The Mayor reviewed the five names submitted as applicants for the
vacancy on the Council. It was the consensus of the Council to hold
interviews for each candidate and ask each one the same questions.
Alderman Nlinar moved to hold a special City Council meeting for candi-
dacy of vacancy on Council for January 25 at 5:30 P.M. at the hospital.
Notion seconded by Alderman Lenz and unanimously carried.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Xlinar, seconded by Alderman Lenz and
unanimously carried, to approve and authorize payment from the appro-
priate funds.
12
There being no further business, the meeting adjourned at 8:28 P.X.
5
xIxUTES
SPECIAL MEETING - HUTCHINSON CITY COUNCIL
THURSDAY, JANUARY 25, 1990
The special meeting was called to order by Mayor Ackland at 5:30 P.X. The fol-
lowing were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar and
Marlin Torgerson. Also present: City Administrator Gary D. Plotz and City At-
torney G. Barry Anderson.
Mayor Ackland stated the purpose of the meeting was to interview the applicants
for the vacancy on City Council for Alderman. The Mayor read a letter submitted
by Verne Meyer stating he had withdrawn his candidacy from further consideration
because of potential conflict of interest. The following four candidates were
then interviewed: Robert Schwanke, John Tapio, Donald E. Erickson and Clinton
Gruett.
Following the interviews, a straw ballot vote was taken, and Donald E. Erickson
was the top candidate, A motion was made by Alderman Torgerson, seconded by
Alderman Lenz and unanimously carried, to appoint Donald E. Erickson as Alder-
man.
9 There being no further business, the special meeting adjourned at 7:30 P.M.
A
s
soar C -4OS W. pVAaTfk[rn OF Consist 0371
Item
,1.4416, arrauw n![irala Padwblwh10a Ma011b lashes
° ^ "'
►tksu0LYOWNED
I JANUARY Igoe
laleasa sarnq asY amen h rtwr ar,f aaryen he4bp 2l Cadnl
REPORT OF BUILDING OR
of
Valwtion of I
ZONING PERMITS ISSUED
553
AND LOCAL PUBLIC
construction
Omit cents
of construcNOrt
CONSTRUCTION
lal
III)
el
7C33uD 27 9
9999 055 1 0
431
26
9999 92730
Of your building
o hea chapped.
AMES FlAEKA KOS OFFICIAL
...
mark lXl h"(0 boa b elo
In commorme, box below entl aaplafn
CT HALL 37 r
TT YA.M 7N6TON
AVE °ST
❑ Obconhnued lseum 9 parmin
MU 7C HI FSON
Y
ML 553:3
❑ Merged with another system
❑ Split into two or more systems
❑ Annexed land areas
❑ Had other changes
PLEASE COMPLETE AND MAIL
THIS FORM ON OR BEFORE
If no permits were sued during
this p mark fXl in the box - -y G
r o
Burwu of the Census
1201
Instructions are included. For
and ettuurn
rrn t this form
Ent Tons s Street
JeHann
orllla, IN
further assistance, call collect
NEW RESIDENTIAL
17132
1301)763-7244
NOUSEREEPING
PRIVATELY OWNED
PUBLICLT OWNED
BUILDINGS
hem Number of
No. Valuation of
Number of
Valuation of
Buildings Housing construction
no units Drug cents
Buildings Ho construction
unite O•rue cents
Single- lamily houses. ee[ached
IN (bl Icl Idl
if) IN 1 I
Exclude mobile homes.
101 3 3
Single tinnily houses. a"-ch,d
266,712
- Separated by ground to roof wall,
-No units above or below. and
ra
-Sepate hosting systems and utility meters.
non family
_ a..— _.
`J
wnutnYa -- - Vahntfon of numoer of
No. Valuation of
Buildings poems construction construction
Orris cams Buildings Rooms OpM cents
and louriai b N Ibl 11 Idl 1.1 Ifl 101
tam Number Valuation of Number VNustflin of
VO. of construction p}
building. construction construction
IN Ibl �a Donor cents
._ Icl lot let
•
ALTERATIONS, AND
CONVERSIONS
Item
Number
° ^ "'
►tksu0LYOWNED
No.
of
Valwtion of I
NumWr valuation of
builirps
construction
Omit cents
of construcNOrt
Residential — Classify sdtlitioro of
lal
III)
el
buildings Omit cent)
lal el
parepes and carports in item 138.
431
Nonresidential eon rnnhouseke.nh...
...
Isnac on relman garages and grpprta
ltad end Mtacfrodl �iB
A Panita — $272,712,00 total 9alua&J
�- (1)
0
0
0
DEMOIITIONS AND
►RIVA N
N
RAZING OF
BUILD Am
a
finetw of
Nunlbar of
No
Housing
6eted�r6a
Iloueblp
tstKte
YtKLt
bl
Ibl
I.I
fill
lal
Single -famij es IanacMd and detechadl 645
wo lsmtlY gs H6
htea arW din s 47
Flye-ormar Duildi s M6
All other build hurt and shucturcs 6a6
INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 6800,000OR MORE
Please provide the following information for each permit authorizing construction valued at $51x1.000 or mote
emered in actions; I through IV.
tam
No.
Owner
Number
of
from Description
Name and address of
s
Valuation of
sec
I -IV
owner or builder
Mark !RI
construction
amt cents
flouting
eiiddin sa
one
units
In (lit
Kind Of DmWirq
Icl
IdI
Iel
111
igi
___________________
su..ddrest
KinO of buiWirp
__ _____ ________________________
____ _______________________________
Elp"vne
S b bOru.
___________________
s
Kind of WiWinp
____ _______________________________
❑Private
Site .dawts ____________
01"u1ilic
Kmd of buading
$
-- saw,
___________________ ________________
El pflivin.
Su u
hbbt
Kkd of bu.ding
$
____________________
____ _______________________________
Ofhal.
$
Kid of buildup
---------
SNa addres -------- ---------------
---------------------------- - - - - --
oP,lyn.
$
Kind of buddirtp
___________________
___ ________________________
She add m.
Kind of builday
$
____
_______________________
_______________________________
%Iv.b
SKe .ors.0
$
0
Comments
Am you swam o/ any new p rrmryiewln6
jurlsdictbnaT IE NO OYet- Poeese give additional if in c,maw
regarding Name of parson to contact this report
Jasee G. Natty
Telephom
Title
1
Mw 000a
sltanber
EKbn.irrn
row + W ap fluildinat Official
612
I 587 -51
2 1n
0
0
0
MINUTES
HUTCHINSON AIRPORT COMMISSION
Meeting Monday, January 29, 1990
Meeting called to order at 6:00 p.m. by Chairman Doug McGraw.
Members present: Chairman Doug McGraw, Dennis Kahl, Mark Lopac, and
Dave Skaar.
Members absent: John Miller and Mayor Paul Ackland.
A committee consisting of Commission members and airport users met with the
State officials of the Minnesota Aviation Department and discussed a reno-
vation project which would include lengthening the runway, redoing the
taxie ways, the area between the hangars and aprons. Also discussed was
replacing the present lighting system.
Motion made by Dave Skaar, seconded by Doug McGraw to present airport
improvement project to City Council on February 13, 1990. Pass unanimously.
Next Commission meeting is scheduled for February 26, 1990 at 8:00 p.m.
in the City Council Chambers at City Hall.
Meeting adjourned at 9:25 p.m.
0 Report submitted by Doug Meier.
0
� -�?. (2)
.
SENIOR ADVISORY BOARD MEETING
0
•
9
January 17, 1990
Members presents" Don'Bonniwell, Arnold Rotzien, Lloyd Mueller, Mildred Jensen,
Marie Raping and Elsa Young
Members absents Verna Hintz
Staff presents Ruby Harmer
Chairman Arnold Rotzien called the meeting to order at 9130 a.m. The minutes were
approved as written. Rotzien reported there is $741.33 in the checking_ account. He
summarized 1989 receipts and major expenditures as followss
1989 Re ceipts
Expenditures
Continental breakfasts
$ 270.00
Bake Sale
265.00
Bake Sale
145.00
Football concession
355.00
Arena - Gun Show
268.00
Arena - Farm Show
344.00
Swimming Pool Concession
2,232.00
Coke machine
60.00
Tasting project
146.00
Chow Mein dinner
475.00
Total _ $4,560.00
4 Round card tables $120.00
Scale 300.00
Total $535.00
Deposit with City for
Senior Center Building Fund - $5,000.00
Rotsein said we have approximately $20 in the building fund at the present time.
Old business
Budgets Rotzien reported the only changes made were cuts in amounts allocated for
utilities, contract maintenance and repair and office supplies. A question was asked
why no allowance was made for vacation pay. Because the office staff is working on a
part -time basis, they are not eligible for vacation pay.
New buildings Rotzien stated the Crow River Art Guild has applied for a $60,000 grant
which has not been approved as yet. The City Council has discussed the possibility
of adding $5,000 per year to the building fund, however, this has not been acted upon.
Senior Diplomats Ruby Hamner said the group has had no recent meetings but the new
Chamber of Commerce manager will probably get the program going in the near future.
Treadmills This matter will be looked into further.
Door eatchs It was stated the catch cannot be repaired but a new one installed,
however, this does not come under our jurisdiction.
Bird feeders Nothing has been done about this matter as yet.
Kitchen equipments Mildred Jensen said many items were needed such as knives, pots
with covers, can opener, etc. Elsa Young made a motion the Continental breakfast
money be used for the purchase of miscellaneous kitchen equipment. Don Bonniwell
seconded and motion passed.
4Z - a. (.� )
Senior Advisory Board Meeting - 2
January P, 1990
Young said she had been asked to bring before the board a request that a board
member or'members go before the City Council and ask for subsidized Hutchmobile
rides for Park lowers residents to the Senior Nutrition site. Hanner said this
matter would'have to be discussed with Hazel Sitz at the City Hall. Young then made
a motion the matter be tabled. Bonniwell seconded and motion passed.
New - business
Building thermometer3 The purpose of this thermometer would be to keep people
informed as to the amount of money in the new Senior Center building fund. A
suggestion had been made at a previous meeting that bricks be sold to generate
individual contributions.
Advisory Board notebooks, Rotzien said the current notebooks for filing minutes
are very cumbersome and suggested ring binders. This matter will be checked on.
Tours and Activities
Hanner reported most tours are filled with the exception of the Timberwolf game on
February 27. A few seats remain for the play "Flea in Her Ear" on February 11.
A question had been raised about liability insurance for volunteers. This matter
will be checked into.
Hbtsien said two volunteers each day will be needed at the swimming pool concession .
stand this summer.
There being no further business, the meeting adjourned at 1005 a.m.
Respectfully submitted,
sa Young, seczp4ary
9
BURNS MANOR MUNICIPAL NURSING HOME
Minutes - December - 1989
The Board of Directors for Burns Manor
Thursday,
Municipal Nursing Home
met
December
28, 1989 in the small
dining room at Burns
Manor. Vice
Chairman
Jim Mills called the
meeting to order at
12:10 p.m.
Members
present:
Roger Gilmer
Marge Putney
Jim Mills
Elaine Black
Kay Peterson
Robert Koepcke
Members
absent:
Ancher Nelsen
Pat Mikulecky
Guests:
Everett Hantge
Homer Peterson
Stemple Johnson
Ralph Bergstrom
Carol Haukos
Linda Nelson
Bill Hargis
Press: Robin Shoen, Hutchinson Leader
The Burns Manor Memorial Foundation meeting was held in attendance
with this Board meeting; minutes were taken by Carol Haukos, Foundation
Secretary.
APPROVAL OF MINUTES
A motion was made by Roger Gilmer and seconded by Kay Peterson to
approve the minutes of the November 30, 1989 Board Meeting. All in favor.
Motion carried.
FINANCIAL REPORT
Robert Koepcke discussed the report. Nursing is over budget due
to accrued therapy expenses, which has been charged in December. A
motion was made by Marge Putney and seconded by Elaine Black to accept
the report. All in favor. Motion carried.
COMMITTEE REPORTS
1. Capital Fund: Bills forwarded to Ken Merrill. Lundeen Floor
Covering $6,466.77, Maki Painting & Decorating $5,850.00, Lintex
Corporation $41,523.26 (Robert will check if this is all or part of the
bill). Motion was made by Kay Peterson and seconded by Marge Putney to
pay these bills. All in favor. Motion carried. Roger Gilmer reviewed
Accounts Payable invoices.
2. Employee Committee: Board members received minutes from the
December 13th meeting. Discussion followed.
3. Quality Care: Diane Schweinfurter was at this meeting to
discuss dietary items. Buying items for Christmas Party. Discussion
followed on the necessity of this Committee. A motion was made by
Marge Putney and seconded by Kay Peterson to drop this committee, with
December Minutes
Page 2
its function to be met via the Family council or case -by -case reports
to the Administrator. All in favor. Motion carried.
OLD BUSINESS
1. Chuck Weston and George Perpich, explained EMP (Employee
Management Partnership). Strictly a lobbyist organization who represents
residents and employees of nursing homes to the legislature. Discussion
followed with consensus to decide membership until after the 1990
budget is established.
2. Good Neighbor Contract: Burns Manor will continue with Good
Neighbor for 1990 for the sum of $50,000.00. This will be an "all -
inclusive, "no- service - unit" contract for all Good Neighbor consultants,
services and eduation. Discussion followed with consensus that these
terms may change for 1991, depending upon Burns Manor needs. Motion was
made by Kay Peterson and seconded by Marge Putney. All in favor. Motion
carried.
3. Construction Plans and Progress: Architectoral plans to be
done by the end of January.. Bids should be let out in February, with a
possible start of construction in March 1990. Carpeting the halls
instead of vinyl flooring will save approximately $25,000.00. This
resulting from not removing floor tile containing asbestos. An
additional 800 sq. ft. plan to the north addition was discussed. A
motion was made by Elaine Black and seconded by Marge Putney to plan
this additional space, not to exceed $2,000.00 in architects fees. All
in favor. Motion carried.
4. Used Equipment Disposal: An ad for used equipment for sale
went out to Good Neighbor Homes. Bids for a pool table were opened
and read. A motion was made by Kay Peterson and seconded by Elaine
Black to accept a bid of $805.00. All in favor. Motion carried.
5. Time of Board meetings was discussed, whether to leave the
meetings at noon or change to a later time, consensus to try a 4:00
p.m. schedule for the January meeting.
A motion was made by Elaine Black and seconded by Kay Peterson to
adjourn the meeting. All in favor. Motion carried.
There being no further business, Jim Mills adjourned the meeting.
December Minutes
Page 3
The Burns Manor Board of Directors will meet Thursday,
January 25, 1990 at 4:00 p.m. in the small dining room.
Respectfu -lly Submitted:
Hobert-�Koepcke,l JJ Secretar�
by: Linda M. Callier, Assistant
ATTEST:
a
Anc er Nelsen, Chairman
L�
BURNS MANOR MUNICIPAL NURSING HOME
Minutes - January - 1990
The Board of Directors for Burns Manor Municipal Nursing Home
met Thursday, January 25, 1990 in the small dining room at Burns
Manor. Chairman Ancher Nelsen called the meeting to order at 4:07
p.m. Elaine Black opened the meeting in prayer.
Members present: Roger Gilmer Jim Mills
Ancher Nelsen Kay Peterson
Marge Putney Elaine Black
Robert Koepcke
Guests: Linda Nelson, Good Neighbor
Paul Ackland, Mayor
Press: Robin Shoen, Hutchinson Leader
KDUZ Radio
Ancher Nelsen welcomed Paul Ackland with the resignation of Pat
Mikulecky from the City Council. Paul was representing the Council.
Ancher Nelsen thanked the Board for the flowers he received while
hospitalized.
Ancher Nelsen then turned the meeting over to Vice Chairman Jim
Mills.
APPROVAL OF MINUTES
A motion was made by Kay Peterson and seconded by Elaine Black to
approve the minutes of the December 28, 1989 Board Meeting. All in favor.
Motion carried.
BUILDING COMMITTEE REPORT
Minutes of the January 10, 1990 meeting were discussed. A motion
was made by Ancher Nelsen and seconded by Roger Gilmer to reaffirm
action taken by the Board on January 10, 1990 to design the additional
features not to exceed $16,000.00. Building of these additions would
depend on finances.(Additional features - front entrance area and rear
dietary, storage, and loading and unloading area.)
FINANCIAL REPORT
Robert went over the Statement of Income and Balance Sheet. Loss
in December was due to payment of past and current Therapy bills.
The bottom line was that Burns Manor had a substantial Net Income for
the year 1989. Questions followed regarding the Accounts Payable, and
where the largest percent of this amount lies. Medicaid and pending
Medicaid recipients are the largest percent of these outstanding
accounts. A motion was made by Marge Putney and seconded by Kay
Peterson to accept the report. All in favor. Motion carried.
BUDGET 1990
Linda Nelson went over the projected budget. No appropriation for
4 -g. /411
January Minutes
Page 2
Bond and Interest payment on this
budget. Expenses are taken care of
within the Bond itself for 1990 expenses.
The budget will be in effe�
but the Board deferred final approval
on this until February 1990.
COMMITTEE REPORTS
Capital Fund: Capital bills
submitted
1. Asbestos Control Management:
$ 2048.94
2. Korngiebel Architecture:
480.00
(For interim work before we decided
on re -bid with Design Development
and contract preparation)
3. Design Dimensions (Oct):
3,290.00
4. CBI (mattresses):
4,800.00
5. Allen Office (chair):
306.10
6. Starland Furniture:
275.00
(desk down payment)
7. Joerns Furniture:
17,111.00
(beds with discount)
8. Erickson Ellison Engineering:
a. (energy audit)
1,927.00
b. (water heater specs)
2,030.00
NEW:
1. A & B Electric:
3,040.00
.
2. Lundeen Flooring:
a .
2,155.59
b .
4,311.18
A motion was made by Kay Peterson
and seconded by Elaine Black to
approve the processed bills and pay
those that need_ to be paid. All
in favor. Motion carried. Roughly
$340,000.00 of the Bond money has
been spent. The Board would like a
running total of expenditures from
Bond and Memorial Fund.
EMPLOYEE COMMITTEE
Robert discussed the minutes and the different wage packages
outlined within these minutes.
OLD BUSINESS:
Construction Plans and Equipment Needs:
1. Paul Ackland suggested the
City Council and the Burns Manor
Board meet together on February 27,
1990 at 5:30 p.m, at Burns Manor.
Annual meeting to be held in the future. Selection of new Council
i
member will serve on the Burns Manor
Board.
2. One bid was received for a
new water heater. Would like at
least two bids. Honeywell has shown
an interest in bidding on this.
January Minutes
Page 3
Robert proposed to hold this bid until next Building Committee
is meeting.
3. Purchased a new combustion ring assembly for $2,472.00. This
should save money on utilities and fuel.
4. New beds have been put in place. The old beds, by word of
mouth, have found places to be used.
5. New computer and time clock are installed and in use. They
are working well.
TRANSPORTATION
Burns Manor has stopped free transport. Health Plus now transfers
and bills. The families have the option of transporting their family
member themselves.
UNION
Consensus, most employees not interested.
NEW BUSINESS
1. Standards: Good results; improvement throughout 1989.
2. Wage and Benefit Package: Robert suggests, from employee
consensus, that employees prefer the 7% increase. Starting rage would
be approximately $5.60. Proposed vacation:
1 week after 6 months 2 weeks after 2 years
2 weeks after 7 years 4 weeks after 12 years
Managers:
2 weeks during first year
3 weeks after 3 years
4 weeks after 5 years
Proposed sick pay: One hour per 80 hours paid. Accrue to 26 hours.
Paid on second day sick. Will pay 112 of unused time at current
rate of pay in December for that year.
A motion to approve the 7% increase in compensation, with the
administrator working with the staff to appropriate and approve the
sick leave incentive proposal, was made by Kay Peterson and seconded by
Elaine Black. All in favor. Motion carried. Deferred until next
meeting a decision on the vacation proposal.
3. Volunteers: Hours are on the increase since a Volunteer
Coordinator was hired.
4. Smooth Operations: Clint Maun will be at Burns Manor February
12,13, and 14. The Board is invited and encouraged to attend one of
his sessions.
5. Organizational Chart: The chart has been updated.
January Minutes
Page 4
6. Employee Management Partnership: Joining has been postponed
at this time due to budget priorities.
A motion was made by Ancher Nelsen and seconded by Roger Gilmer to
adjourn the meeting. All in favor. Motion carried.
A motion was made by Kay Peterson and seconded by Roger Gilmer to
reconvene the meeting and accept Ancher Nelsen's wishes to step down
as Chairperson and have Jim Mil is as Chairperson. Ancher Nelsen will
assume the Vice Chairperson, until another Board member assumes
position. All in favor. Motion carried.
Another motion was made by Robert Koepcke and seconded by Elaine
Black to adjourn the meeting. All in favor. Motion carried.
There being no further business, Jim Mills adjourned the meeting.
The Burns Manor Board of Directors will meet Tuesday, February
27, 1990 at 5:30 p.m. in the small dining room.
Respectfully Submitted:
b
Robert Koepcke
by: Linda M.
ATTEST:
Jim Mills, Chairman
JSecretary
Callier, Assistant
9
(612) 587 -5151
HUTCH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCNINSON, MINN. 55350
MEMO
FEBRUARY 9, 1990
TO:MAYOR & CITY COUNCIL
--------------------------------------------------------------
FROM: KEN MERRILL, FINANCE DIRECTOR
-----------------------------------------------------------------
SUBJECT:PRELIMINARY 1989 FINANCIAL REPORTS
-----------------------------------------------------------------
The reports which are we are giving you today are preliminary for
December 1989. All adjustment for year end have not yet been
completed, these reports are given with the understanding completed
and final numbers will be given by the auditors after their audit
is completed.
P J
DECEMBER
CITY OF HUTCHINSON FINANCIAL REPORT - 1989
DECEMBER
133169.00
ENTERPRISE
FUNDS
SUPPLIES, REPAIR & MAINTENANCE
1737.07
2836.27
PRELIMINARY
1863.73
60.3%
OTHER SERVICES & CHARGES
PRELIMINARY
10
REVENUE REPORT - LIQUOR FUND
MONTH OF
YEAR TO
ADOPTED
BALANCE
PERCENTAGE
8900.00
DECEMBER
DATE ACTUAL BUDGET
REMAINING
USED
LIQUOR SALES
59126.33
427886.86
447800.00
19913.14
95.6%
WINE SALES
25487.33
132315.12
160300.00
27984.88
82.5%
BEER SALES
61396.21
682165.08
700300.00
18134.92
97.4%
BEER DEPOSITS
225.77
606.18
0.00
- 606.18
169031.67
MISC. SALES
3576.77
38037.15
45000.00
6962.25
INTEREST
644.86
7475.44
5600.00
- 1875.44
133.5%
REFUNDS & REIMBURSEMENTS
0.00
0.00
0.00
0.00
260219.00
CASH DISCOUNTS
- 286.83
- 1249.69
- 2800.00
- 1550.31
48337.67
TOTAL
150170.44
1287236.74
1356200.00
68963.26
94.9%
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
6155.35
142409.90
133169.00
- 9240.90
106.9%
SUPPLIES, REPAIR & MAINTENANCE
1737.07
2836.27
4700.00
1863.73
60.3%
OTHER SERVICES & CHARGES
1353.05
29801.08
39800.00
9998.92
74.9%
MISCELLANEOUS
285.00
1208.00
8900.00
7692.00
13.6%
CAPITAL OUTLAY
0.00
18178.32
29000.00
10821.68
0.0%
TRANSFERS
60000.00
110000.00
110000.00
0.00
100.0
COST OF SALES
99501.20
1117534.14
1032600.00
- 84934.14
108.2
OTHER
0.00
0.00
- 2300.00
- 2300.00
0.0%
TOTAL
169031.67
1421967.71
1355869.00
- 66098.71
104.9%
REVENUE REPORT - WATER
SEWER /FUND
FEDERAL GRANTS
260219.00
1108969.00
0.00
- 1108969.00
0.0%
WATER SALES
48337.67
517850.30
506000.00
- 11850.30
102.3%
WATER METER SALES
70.00
8910.30
6500.00
- 2410.30
137.1%
REFUSE SERVICES
43279.66
440821.33
412000.00
- 28821.33
107.0%
SEWER SERVICES
133424.18
1411296.15
1147000.00
- 264296.15
123.0%
EPA SALES
0.00
0.00
0.00
PENALTY CHARGES
1782.69
15984.11
11000.00
- 4984.11
0.0%
INTEREST EARNED
10289.29
100770.36
60000.00
- 40770.36
168.0%
REFUNDS & REIMBURSEMENTS
0.00
8525.47
2000.00
- 6525.47
0.0%
OTHER
1107.47
23771.59
2000.00
- 21771.59
1188.6%
TOTAL
498509.96
3636898.61
2146500.00
- 1490398.61
169.4%
EXPENSE REPORT - WATER
SEWER /FUND
REFUSE
37637.70
493082.10
411438.00
- 81644.10
119.8 %�
WATER
12870.03
612399.35
853683.00
241283.65
71.7%
SEWER
55241.08
1337092.27
1805816.00
468723.73
74.0%
WASTE TREATMENT PLANT CONSTRUCT,
0.00
102531.52
0.00
- 102531.52
TOTAL
105748.81
2545105.24 3070937.00
525831.76
82.9%
DECEMBER
CITY OF HUTCHINSON FINANCIAL REPORT - 1989
DECEMBER
PRELIMINARY
REVENUE REPORT - GENERAL FUND MONTH OF
YEAR TO
ADOPTED
PRELIMINARY
BALANCE
PERCENTAGE
DECEMBER
DATE ACTUAL BUDGET
REMAINING
USED
TAXES
4915.24
931293.70
1278791.00
347497.30
72.8%
LICENSES
497.00
16814.00
19825.00
3011.00
84.8%
PERMITS AND FEES
687.13
94209.26
90000.00
- 4209.26
104.7%
INTER - GOVERNMENT REVENUE
838854.96
2034091.93
1549218.00
- 484873.93
131.3%
CHARGES FOR SERVICES
218435.72
624546.85
515362.00
- 109184.85
121.2%
FINES & FORFEITS
3983.99
40128.25
35500.00
- 4628.25
113.0%
MISCELLANEOUS REVENUE
15881.58
182670.76
156556.00
- 26114.76
116.7%
CONTRIBUTIONS FROM OTHER FUNDS
206436.00
439303.00
426000.00
- 13303.00
103.1%
REVENUE FOR OTHER AGENCIES
- 357.73
116.83
200.00
83.17
58.4%
TOTAL
1289333.89
4363174.58
4071452.00
- 291722.58
107.2%
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
1003.43
35794.09
32940.00
- 2854.09
108.7%
CITY ADM. /CITY CLERK
6817.13
152562.09
141512.00
- 11050.09
107.8%
ELECTIONS
0.00
2777.01
2768.00
-9.01
100.3%
FINANCE
15238.70
250144.03
225914.00
- 24230.03
110.7%
MOTOR VEHICLE
2865.67
71257.74
64074.00
- 7183.74
111.2%
ASSESSING
0.00
20700.00
20700.00
0.00
100.0%
• LEGAL
2325.50
55355.18
41000.00
- 14355.18
135.0%
PLANNING
884.02
15940.66
12475.00
- 3465.66
127.8%
CITY HALL
4904.79
37951.42
41856.00
3904.58
90.7%
RECREATION BUILDING
2905.69
50359.83
57366.00
7006.17
87.8%
POLICE DEPARTMENT
43443.25
918001.52
836667.00
- 81334.52
109.7%
FIRE DEPARTMENT
5741.32
117535.47
104915.00
- 12620.47
112.0%
COMMUNITY SERVICE OFFICER
314.00
18023.88
30482.00
12458.12
59.1%
SCHOOL LIAISON OFFICER
0.00
0.00
22039.00
22039.00
0.0%
BUILDING INSPECTION
1911.34
60495.21
61908.00
1412.79
97.7%
EMERGENCY MANAGEMENT
0.00
1087.67
13238.00
12150.33
8.2%
SAFETY COUNCIL
0.00
150.00
150.00
0.00
100.0%
FIRE MARSHALL
1568.54
45776.72
50840.00
5063.28
90.0%
ENGINEERING
6631.06
221488.58
224454.00
2965.42
98.7%
STREETS & ALLEYS
26884.28
398534.88
366040.00
- 32494.88
108.9%
STREET MAINTENANCE A/C
2018.67
68885.29
89900.00
21014.71
76.6%
LIBRARY
955.66
66695.21
68791.00
2095.79
97.0%
SENIOR CITIZEN CENTER
4534.02
75137.07
82860.00
7722.93
90.7%
PARK /REC. ADMIN.
2521.67
83259.54
95151.00
11891.46
87.5%
RECREATION
32093.31
173269.35
153472.00
- 19797.35
112.9%
CIVIC ARENA
9135.42
130345.70
112411.00
- 17934.70
116.0%
PARK DEPARTMENT
23076.56
430299.08
409116.00
- 21183.08
105.2%
CEMETERY
1499.12
52506.23
49132.00
- 3374.23
106.9%
COMMUNITY DEVELOPMENT
3397.99
29366.72
33150.00
3783.28
88.6%
CELEBRATE 1990 GRANT
0.00
20682.23
0.00
- 20682.23
ERR
DEBT SERVICE
19334.88
53286.88
57000.00
3713.12
93.5%
AIRPORT
27352.19
178564.14
55075.00 - 123489.14
324.2%
TRANSIT
4718.90
129247.92
129016.00
- 231.92
100.2%
ENERGY COUNCIL
0.00
15371.10
30000.00
14628.90
51.2%
S.C.D.P. COORDINATRO
21180.19
94106.01
0.00
- 94106.01
0.0%
UNALLOCATED
1726.24
270441.29
355040.00
84598.71
76.2%
0.00
TOTAL
276983.54 4345399.74
4071452.00
-
273947.74
106.7%
OCTOBER
CITY OF HUTCHINSON FINANCIAL REPORT - 1989
OCTOBEO
12,000.00
YOUTH CENTER - "DRY
DOCK"
OPERATING SUPPLIES
(23.30)
REVENUE REPORT
MONTH OF
YEAR TO
BALANCE
PERCENTAGE
1,341.33
DECEMBER
DATE ACTUAL
BUDGET
REMAINING
USED
MEMBERSHIPS
10.00
1,645.00
1,000.00
(645.00)
164.5%
ADMISSIONS
120.00
2,658.80
(2,658.80)
66.92
POP
206.75
1,172.00
3,000.00
1,828.00
39.1%
CANDY
113.55
510.05
2,000.00
1,489.95
25.5%
CHIPS, ETC.
35.55
404.11
1,000.00
595.89
40.4%
INTEREST
53.37
294.52
(294.52)
FUND RAISERS
0.00
1,000.00
1,000.00
0.0%
CONTRIBUTIONS
598.60
26,148.60
27,000.00
851.40
96.8%
TOTAL
1,737.82
32,833.08
35,000.00
2,166.92
93.8%
EXPENSE REPORT
PERSONEL SERVICES
878.90
7,042.22
12,000.00
4,957.78
58.7%
OPERATING SUPPLIES
(23.30)
957.53
FOOD PRODUCTS
52.00
1,341.33
REPAIR & MAINT.
38.22
60.72
•
SIGNS
0.00
TOTAL
66.92
1,848.29
1,000.00
(848.29)
184.8%
COMMUNICIATIONS
24.75
230.86
OTHER CONTRACTUAL
325.00
453.78
PRINTING
27.66
UTILITIES
546.81
CONTRACT REPAIRS & MAINT.
76.57
RENTALS
2,200.00
13,200.00
TOTAL
2,549.75
12,076.00
20,570.00
8,494.00
58.7%
MISCELLANEOUS
24.88
1,430.00
1,405.12
1.7%
CAPITAL OUTLAY
280.00
0.00
(280.00)
0.0%
OTHER
(0.60)
10.54
0.00
(10.54)
TOTAL
3,494.97
24,252.90
35,000.00
13,718.07
69.3%
YOUTHCTR
ATTENDANCE
DECEMBER
Y.T.D
18 DATES
765
3498
.
Minutes of the Library Board Meeting
Jan. 30 1990
• Meeting called to order at 6:04 by Chairman Ralph Bergstrom
Present were Ralph Bergstrom, Larry Ladd, Sharon Opitz, Joyce Beytien, Debbie Barr, Bill
Scherer, Dolores Brunner and Mary Henke, Librarian.
Chairman Bergstrom reported there were three areas that were to be discussed
i. Humidity in Building
2. Budget -Ken Merrill of the City will be working an that, mostly pertaining to utilities
3. Microfilm reader- printer.
Chairman Bergstrom requested input from Mary Henke regarding the hum idity problem.
Mary reported that one employee has had a problem with dryness in the working area of the
library, and upon dredcing the degree of humidity found that we have about a 10 X humidity
reading. In checking with the State authorities in regard to ideal conditions for preserving
papers and books, she found that iis to ss is considered ideal. The copy machine repairman has
also suggested that static loused by dry air is also causing a problem with the copy machine.
Discussion regarding the lack of moisture devices an the five furnaces in the buildings and the
solution seemed to be to add a humidifier to three of the furnaces. She has completed some
research into this project and has also received bids from throe different suppliers.
Consensus of the board was that we should consider the purchase of humidifies. There is some
money in the Building and Construction fund but the entire matter was tabled until Bill Scherer
checks out the technical aspects of the installation. Some thought was given to acquiring a
portable humidifier for the desk area to elleviate the problem in the near future until a
permanent installation is possible.
. Budget - Koh Merrill of the City staff will get the figures together for the annual budget.
The Microfilm reader /printer - Mary had applied for and received a $2072.00 matching
grant from the Minnesota Htstorical Society for the purchase of a microfilm reader /printer. .
Discussion regarding extraneous costs of use of reader /printer, the cost of the film and also
disci ton regarding the purchase of a service contract MOTION by Bill Scherer / Joyoe Beytien
to purchase the Cann P.C.70 Microfilm reader /printer and copies of the Leader film. Funds to
match the grant would come from the Emma Lake Estate. Dolores Brunner suggested that when
the printer is installed, we should ask the Leader to print an article explaining the purchase,
and the Emma Lake gift, the work by Mary Henke, Patsy Prieve Wright and all concerned with
the purchase.
Bill Scherer, as representative to the Pioneer lad Library System, reported on the meeting
In January. Bill was elected Vice President. He reported that they are starting a committee on
salary review and that they approved a budget of $1,286,811.00
Mary Henke reported that the friends of the Library will have a meeting on Monday, Feb. 26,
from 7 to 9. There will be a speaker from Hector.
The Third Annual Art Show will be Feb. 24 and 26. Roxanne Wigan will ad up Children's Art
Show. A Sunday program is scheduled Board members were asked to assist with Art Show.
Ralph Bergstrom explained the terms of Library Board members and the role of the Mayor and
City Council in appointed members.
• Motion to mourn, 6:00 p.m.6111 Scherer /Sharon Opitz
Submitted by Dolores Brunner, Secretary
4 -�' (4)
(612) 587 -5151
l CJT !' OF HUT+CHINSON
37 WASHING TON AVENUE WEST
HUTCHINSON, MINN. 55350
MEMORANDUM
DATE: February 13, 1990
4 0
TO: Hutchinson City Council
------------------------ - - - - --
FROM: — Bonnie Baumetz License Secretary _ — _ — _ _ _ — _ _ _ _
SUBJECT: — RENEWAL OF CLUB INTOXICATING_LIOUOR LICENSES _ _ _ _ — —
-------- - - - - --
The following Clubs have made application for renewal of their
intoxicating liquor licenses:
American Legion
V.F.W.
Elks
Crow River Country Club
All have been reviewed and signed by the Chief of Police, Steve Madson.
I
To COLNCI L
. .................. ................. . ..... ........................ . ......
of Im fU County of
. .. . ....... . ....... . ... ........ State Of Jrinnejota:
The Under8iened owner whose address is
as for a pe AND
pe t PLOW A
hereby applies for a pe A�
REMOVE SNOW WITH
. ... .............. . ...... . —
upon that certain tract of land described as follows: Lot ......._ ........................ ............. ; Block. ._...._ _..._._...._.__....... _.
Plat or addition.. ;
which ' of the f* size and area; width .................... ; address .............. . ..... . ;
area .__._WITHIN THE CITY LIMITS . . ........ ... ...... --feet, lenfth ..... feet;
and hereby agrees that, in case such Permit is granted, that all work which s h a ll h done and all
materials which shall be used shall comply with the Plans and specifiteations therefor herewith submitted
and with all the ordinances of said ....... . HUrCHINSON
applicable thereto.
fallo -OPU,cant further agrees to pa y f ees or as s e ssments at the time and in the amounts specifed as
WS!
$1.00
Owner
PAID
4
fo the ' .CITY -.C OUNCIL .- __--- -. - - -- ---
of ...... M91CHINSON
. ...... . . . ........ state of Af innesol -. ...._.. ......_..._......___.___.._._1 the County of
The "derstined owner who address
. . . . .......... . ..... applies f or& permit t o _ PLOW AND
REMOVE SNOW WI
. ............... ....
"Pon that certain tract of land described as follows: Lot......_......._.._.......
..._........... _; Block .. . .....
Plator addition ............... ........ . . .................................. .. .. . .............
. ....... ; address .................... . ..
which is of the f 0 llOulinff size and area; width ..................... ....... . .. ...... ... . ... feet, Unfth ..... feet;
area .W.ITHIN ME CITY LIMITS .
and hereby affrees that in case such permit Le franted, that all wo w hi c h s h a l l be done
materials Which shall i; used shall compl and all
with the Plane and specifloations therefor herewith submitted
and with all the ordinances of said... —. -CITY OP
applicable thereto,
p
follow Plican.1 further a-frees to P f ees or a at the time and In the amounts specified as
$1.00 -
I
JAN 1990
PUBLISH® IN THE HOTCNImsoN LEADER ON THURSDAY, FEBRUARY 13T 1990 AND OR
THURSDAY, FEBRUARY 8TH 1990.
0
NOTICE OF HEARING
PROJECT NO. 90 -17
Publication No. 4084
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota,
will meet in the Hutchinson City Hall Council Chambers at 8:00 P.M. on the
13th day of February, 1990, to consider the making of an improvement of
Woodridge Addition and Sunset Ridge Addition by the Construction of Storm
Sewer Line and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011
to 429.111. The area proposed to be assessed for such improvement is the
benefitted property, for which property owners shall receive mailed notice.
The estimated City Cost of said improvement in $0.00, with an estimated
$89700.00 Aassesable Cost, for the total estimated cost of $8,700.00.
Such persons as desire to be heard with reference to the proposed improvement
will be heard at this meeting.
Dated: January 29th, 1990 AL6,44
0 City Admi istratat
PLEASE NOTE: IT Is IMPORTANT THAT YOU ATTEND THIS HEARING WHETHER YOU ARM
FOR OR AGAINST THE PROJECT IN ORDER THAT YOUR COUNCIL CAN HE
BETTER INFORMED OF A TRUE REPRESENTATION OF OPMON.
0
-211
•
0
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To: Hutchinson City Council
FROM: Hutchinson Airport Commission
DATE: February 13, 1990
RE: Airport Expansion as per Master Plan
During the past several months the Hutchinson Airport Commission has been reviewing the annual
request by the Minnesota Department of Transportation for the up- dating of the Capital
Improvement Program (CIP) forthe Hutchinson Municipal Airport.
It has been of great concern that Hutchinson continue with the improvement and expansion of the
Hutchinson Municipal Airpott. The first phase of this project was the construction of anew hangar
facility. The second phase has been the completion of land acquisition for proper zoning and future
runway extension to 4000 feet from the present 3200 feet.
The Airport Commission would like to see the continuation of the project to include the
construction of 800 additional feet of runway to give the airport 4000 feet of h 3rd- surfaced runway,
additional paved taxiwaythe length of the present runway (3200 ft.). repair and replacement of the
present runway lighting system, addition of Runway -End Identifier Lights (REILS), paved apron
overlay for a new Arrival and Departure Building and Fuel Facility, and access road from present
entrance to the new facility.
The Commission would propose this as one major project which would largely be funded by Fed-
eral monies (90% Federal, 10% Local). This project, if approved, would probably take place
during FY 1993.
During the nest several months the Airport Commission will be furnishing the City Council with
up -dazed materials and figures regarding this project. It is our purpose at this time to make the
Council aware of this project and our desire to continue with the Master Plan as submitted by the
NC4 /DOT We solicit your cooperation and further attention to this matter.
�J
ral
RESOLUTION NO. 9195
CITY OF HUTCHINSON
0
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM COST
PURPOSE
DEPT.
BUDGET
VENDOR
Double Postcards $
1,050.0
Meter Survey
Water
Yes
U.S. Postmaster
Signs & Posts
11336.7
Roadway Signs Installati
St.
Yes
Earl F. Andersen &
Assoc.
w The following items were authorized due to an emergency need:
ITEM
COST
PURPOSE
Date Approved: February 13, 1990
W otion made by:
Seconded by:
DEPT. I BUDGET I VENDOR
Resolution submitted for Council action
by:
� -a.
RESOLUTION NO. 9196
AUTHORIZING RELEASE OF PLEDGED SECURITIES
FROM MARQUETTE BANK OF HUTCHINSON, MINNESOTA
Whereas, the Marquette Bank of Hutchinson, a city depository, has requested
release of the following securities under the collateral agreement with the City
of Hutchinson:
RECEIPT DESCRIPTION MATURITY AMOUNT
450138 FHLB 90K 1 -25 -90 $500,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the City Administrator be authorized to release the requested securities.
Adopted by the City Council this 13th day of February, 1990.
Paul L. Ackland
Mayor
Gary D. Plotz
City Administrator
-J r.
DAVID B. ARNOLD
CHARLES R. CARMICHAEL
GARY D. McDOWELL
STEVEN A. ANDERSON
G. BARRY ANDERSON
STEVEN 5. HOGE
LAURA R. PRETLAND
DAVID A. BRUEGGEMANN
JOSEPH M. PAIEMENT
JAMES UTLEY
JULIA A. CHRISTIANS
RICHARD G. McGEE
January 19, 1990
Mr. Gary D. Plotz
City Administrator
37 Washington Avenue West
Hutchinson, Mn. 55350
or COUNSEL
WILLIAM W. CAMERON
PAUL D. DOVE
5901 CEDAR "RE ROAD
MINNEAPOLIS, MINNESOTA 55418
(012) 545 -9000
MN TOLL FREE BOO - 343 -4545
TELECOPIER (012) 545 -1793
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55311
(912) 388 -2214
TELECOPIEN(612) 300 -5500
e�
J4 fr Jcn �.
BY u
r `I
'�f 9 5'
Re: Hutchinson Utilitites Commission /United Power Association
Our File No. 3188 -87 -0001
Dear Gary:
I am enclosing a copy of correspondence from Dan Prochnow, as well
as a proposed resolution with attached Warranty Deed.
This is a transaction completed by the Hutchinson Utilities and
involves, as I understand it, the purchase of an electrical
substation. As a technical matter, any property acquired, must be
acquired in the name of the City of Hutchinson (not the Utilities
Commission, even though it is provided for separately by our
charter) and therefore, the City must approve the acquisition of
the real estate. Obviously, the acquisition and details of the
transaction were handled with Utilities Commission funds.
I believe this is a routine matte and may be approved by the City
Council at its next regularly scheduled meeting. If there are
y �f questions regarding the underlying transaction, I suggest that
1" Clarence be contacted to address those issues.
Thank you for your time and attention to this matter. Best
personal regards.
Very truly yours,
ARNOLD OWELL
G. Barry Anderson
GBA:lm
Enclosure
ARNOLD & MCDOwELL
ATTORNEYS AT Lew
101 PARK PLACE
HUTCHINSON. M INNE50TA 55350
(912) 587 -7575
TELECOPIER (812) 581.4000
RESIDENT ATTORNEY
G. HARRY ANDERSON
BRADFORD & PRocHNow
ATTORNEYS AT LAW
LBRAR y SQUARE FIST
DANK. PROCHNOW EE M. BRADFORD 73 HASSAN STREET SOUTH
DAN K.
LENORE L FLINN HUTCHLNSON, MINNESOTA 5535o
December 26, 1989
Mr. G. Barry Anderson
Attorney at Law
101 Park Place
Hutchinson, MN 55350
Re:
Dear Barry:
MAILING ADDRESS:
PO BOX f3o
HV7CHINSON M.v SSJJo
(AW ONE
58
prz) ss7 -t7zo
FAX NUMBER
WI) 387.79Z7
Hutchinson Utilities Commission / United Power
Association
Enclosed please find a copy of the Warranty Deed
transferred from UPA to the City of Hutchinson as a result of our
equalization and the integrated transmission agreement.
Hutchinson Utilities has purchased the personal property (a
substation) located on the property and it is necessary for the
City to accept, by resolution, the transfer of the property from
UPA.
Should you have any further questions, please don't
hesitate to contact me.
Very truly yours,
BRAD
OR '6�PROCHNOW
n K. Prochnow
DKP:cap,
Enclosure
u
RESOLUTION NO. 9197
0
WHEREAS, the City of Hutchinson through the Hutchinson
Utilities Commission has negotiated the transfer of certain real
property in the County of Anoka, Minnesota; and
WHEREAS, it is in the best interests of the City of Hutchinson
that the municipality acquire certain real estate located in Anoka
County;
NOW, THEREFORE BE IT RESOLVED that the City of Hutchinson
accept the transfer of real estate more specifically described in
attached Exhibit " A " from the United Power Association to the City
of Hutchinson.
0 Dated:
CITY OF HUTCHINSON
By:
Paul Ackland, Mayor
Attest:
Gary D. Plotz
City Administrator
0
?,A.
psrnt Ne. R- M— wAIRawT'
Coropredon or rwiMraNp le
c.Wratbn w rwtnwaap
No delinquent taxes and transfer entered: Certficate
of Real Estate Value ( )filed ( ) not required
Certificate of Real Estate Value No.
,19_
County Auditor
STATE DEED TAX DUE HEREON: $ 178.20
Date: December %17 . 1999
FOR VALUABLE CONSIDERATION, linitn Power Assnoia i
Minnesota a gyration under the laws o Minnesota , Grantor, hereby conveys and warrants to 1-be city nf H chin
n , Grantee, a
rtn n -ici Vnrat icm under the laws of Mirmesota , real property in
County, Minnesota, described u follows:
The South 600 feet of the Southwest Quarter of the Northwest Quarter
(9A of NNir), Section Twelve (12) , Township Thirty-one (31), North of
Range Twenty-three (23), Nest of the Eburth Principal laeridian,
Iif more NNCe n oesded, mntlnua on !¢kl
together with all hereditaments and appurtenances belonging thereto, subject to the following exceptions:
0
(1) Ease rents, restrictions and reservations of record, if any; and
(2) Real estate taxes and special assesranaits, if any, payable in
1990 and thereafter. LIN17M POKER ASSOCTATTON
Affix t.ler,l Tax stain p Here By
Its General Iki'naaer
By
STATE OF MINNESOTA
COUNTY OF t.IrTXM M
The foregoing was acknowledged before me this
*171,1- dry of nAcwk r ,19_2 ,
by P.O- Martin
and
the General, Manages
of united Power: Assrvriatirn
, l �nrr
under the laws of wi,,.m .
, on behalf of the uorr»rat•im_ ,
(NOTARIAL eTAMe Ol eeAL (oR OTNRR TITLR OR RANRJ
f. ✓ r/ • - • , _
o TAKING ACRNOwLEGGHUNT
ROGER C. MILLER
YOTA
NDf
JNATUAR
{� (� ��y �yp�r� e�erlbM
yp�ia I lene utl Malty st 4ru,wI as YOwRwtMW
DAKOTA
A COU
COU
eb asasrlslw wpaw NM
City of Hutchinson
. .
TNIe INSTRUMRNT wAa DRA"RD aT pANR ANDADDRUIni
IeVarder Gillen, Miller, Anderson
6 Rtmtx
402 Drovers Bank Building
P.O. Box 298
South St. Paul, M 55075
0
9
CONVENTION VISITORS BUREAU
1990 BUDGET WORKSHEET
REVENUES:
CVB 2% Lodging Tax $17,500
Interest Income 150
Grants 6,000
Other
Total Revenue $23,650
DISBURSEMENTS:
Operating Expenses:
Board Expenses
$ 500
Legal /Accounting
200
Office Expenses
1,000
Postage
500
Telephone
50
Conference/Travel
500
0
E
L`a
Ct
at
M
Total Operating Expenses $2,750
Projects:
Events Calendar
$1,000
Hospitality Training Seminar
500
Southern MN Tourism Directory
1,500
Utility/relephone /Newspaper Inserts
500
Business After Hours
250
Hutch Baskets
200
Welcome Signs
250
Mass Mail Brochure
1,500
Video
13,000
Dining/Lodging Brochure
1,500
Contingency
700
Total Projects Expenses $20,900
Total Disbursements $23,650
Hutchinson Area Convention & Visitor Bureau 9-
45 Washington Avenue East • Hutchinso-i. MN 5 5350 612- 53 ? -02;^
L
1989 CONVENTION AND VISITORS BUREAU
PROJECTS /ACTIVITIES
Designed the CVB logo for letterhead, publications, etc.
Compiled a calendar of events
Donated financial support and participated in the Jaycees
Water Carnival
Purchased name tags for groups/conventions
Developed the Hutchinson gift basket program for presentation
to groups/conventions
Sponsored a Business After Hours at the McLeod County Heritage
Center; organized a tour of the city and of the Heritage Center
Presented overviews of the CVB to the Kiwanis, Optimist, and Jaycee
organizations; requested help in bringing groups to Hutchinson
Advertised in the Southern Minnesota Tourism Directory
Applied for a Joint Venture Project Grant
0
w
u
0
Hutc hinson Area Convention & Visitor Bureau 9-
45 Nasnir. ton Avenue East • Hutchinson, MN 55350 • 6 "2- 557.5252
�� k ,
TO: Hutchinson City Council members
. FROM: Officers and members of the below listed organizations -
RE: Proposal for referendum on Hutchinson's Sunday liquor law � „
The officers of the following businesses, organizations and clubs once again wish to initiate action on a
proposal to bring the question of Sunday liquor in the City of Hutchinson before the municipality's voters. We
therefore request the City Council formulate a referendum to poll the public on their desire for Sunday liquor.
We further request that this issue be placed on the agenda of your next regular council meeting and that said
meeting be publicized in advance so that all interested businesses, agencies and service clubs within the
Hutchinson city limits are aware of the upcoming discussion.
The Crow River Country Club, OToole's Pub, Sheep Shedde Pub and Restaurant and the Victorian Inn and
Restaurant would like to obtain licenses so that people who are traveling will stop in Hutchinson for meals and
lodging in addition to those attending many summer and winter recreational events and tournaments such as
golf, archery, baseball, softball, hockey and broomball. Furthermore, many of our local businesses would
schedule people into Hutchinson on weekends along with conventions, recreation and relaxation.
It is not the intent of the Elks, Legion and VFW to be open for business every Sunday. The three service
clubs are interested in Sunday liquor only for special occasions. Those occasions could include American
Legion and VFW district, regional and state baseball tournaments and play -offs, Elks' district and regional
conventions, special events, rallies and meetings four to six times per year, as well as holidays such as St.
Patrick's Day or New Year's Eve if the holiday should occur on a Sunday.
The following is a list of businesses and service clubs within the City of Hutchinson which support Sunday
liquor in Hutchinson and which urge the city council to conduct a referendum on the issue:
Business
1. Crow River Country Club
2. Sheep Shedde Pub and Restaurant
3. Victorian Inn and Restaurant
4.OToole's Pub
5. Veterans of Foreign Wars Post 906
6. Elks Club
7. American Legion Post 96
Reason for sunoort
golf tournaments, special events
Sunday travelers, special events
Sunday travelers, special events
Sunday travelers, special events
VFW functions, special events,
conventions, conferences
Sunday travelers, special events
Legion functions, special events,
conventions, conferences
On the next page are signatures of representatives of the above businesses and organizations in support of
the referendum. Thank you for your prompt consideration and action on this issue. If you need more
information of have questions regarding Sunday liquor in Hutchinson, please call Roger K. Olson evenings at
home, 587 -5856, or during the day at work, 587 -1696.
s -lo
Date
t
We the undersigned sanction this proposal for Sunday liquor and request the
Hutchinson City Council formulate a referendum so that a vote may be conducted.
Crow River Country Club
Sheep Shedde Pub and Restaurant
Route 3, Hutchinson
Hwy 7. Eas utchinson
Victorian Inn and Restaurant
OToole's Pub
1000 Hwy. 7 W., rutchinson
1011 Hwy. 15 S Hutchinson
CLU
VFW Post 906
Hutchinson Elks Club
247 -1st Ave., Hutchinson
225, shington Ave. E., Hutchinson
American Legion Post 96
35 -3rd Ave. S.E., Hutchinson
6�(-� K .c�
l r' " ✓j C - *l1 _ J �' �L.� eat �L.e 2�
1 0
0
. e
TO:
FROM:
DATE
RE-
0
•
Gary P1otz. city
MEMORANDUM
Administrator
Steve Madson, chief of Police M
Februa r. i9w
PERA hemuership
x., .
It has come to my attention that under PERA Police and Fire
Guidelines that part -time police officers can be transferred from
the coordinated plan into the police and fire fund by resolution
of the city council.
We currently have two part -time officers who would be eligible to
be transferred from the coordinated plan to the police and fire
fund. Those orticers are Charles Brill and Steve Sickmann. In
reviewing the percentages that are utilized to determine the
contribution on the part of the city I find that it may be less
costly - �o transfer the officers from the coordinated into the
police and fire fund since the police and fire fund requires a 12
percent contribution and the coordinated plan requires an excess
of i_ percent.
If you concur with my findings I nave attached a resolution that
can be presented to the city council at the February 13 meeting.
If you have any questions or concerns regarding this memorandum
please do not hesitate to contact me at your earliest convenience.
/lkg
90 -02 -0012
C
9 - ,F,
RESOLUTION TRANSFERRING FART -TI14E
POLICE DEPARTMENT PATRO:, OFFICERS
FR014 ?ERA COORDINATED ?CAN
TO PO.,iCE AND FIRE FdNJ
nesoi.<tlon No. 9198
it Lr -. _- tII? _1 "; C. - -chin s.on. ::ir.L =a has emp_OVed
part - tlme DJ11ce C�IiCcrs tC .JG r:: d5 DDy1Ce liatrJ. officers
i1 trle . _ilce i
ANL WHEREAS, these officers pertorm tr:_ sa.ne duties as fuii-
time police ofticers who are covered un er the Minnesota PERA
Police and Fire Fund;
AND WHEREAS, these certain part-time police officers qualify
under Ninnesota Statutes, Section 35,6.64, Subdivision 2, as peace
officers engaged in the hazards of protecting the safety and
property of others and who have the power to arrest by warrant.
NOW. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTn:
i. That the Hutchinson Citv Council hereby declares that
effective Fetruary 04, 1990. -hat part -time pollee
officers Charles Brill and Steve Slcxmann, botn police
otficers as defined In Minnesota Statute. Section 3�_-.t4,
Subdivision 2, become a member of tr.e Public Employees
Retirement Association Police and Fire Fund.
Adopted by the City Council this day of February, 1990.
Mayor
City Administrator
0
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
RESOLUTION NO. 9199
LETTING NO. 1
PROJECT NO. 90 -04
WHEREAS, pursuant to a resolution adopted by the Council on December
28th, 1989, John P. Rodeberg, Director of Engineering has prepared plans and
specifications for the improvement of McLeod Avenue and College Avenue from
Main Street to Oak Street and 5th Avenue N.E. from Bluff Street to T.H. 7 East
by the construction of sanitary sewer and appurtenances; and has presented
such plans and specifications to the Council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. Such specifications, a copy of which is attached hereto and made a
pert hereof, are hereby approved.
2. The City Administrator shall prepare and cause to be inserted in the
official newspaper, an advertisement for bids upon the making of such
improvement under such approved specifications. The advertisement shall be
published for ten days; shall specify the work to be done; shall state that
bids will be publicly opened at 2:00 P.M. on March 6th, 1990, in the Council
Chambers of the City Hall, Hutchinson, Minnesota by the City Administrator
and Engineer; will then be tabulated; and will be considered by the Council at
the regularly scheduled Council Meeting on April 24th, 1990 at 8:00 P.M., in
the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder
whose responsibility is questioned during consideration of the bid will be
given an opportunity to address the Council on the issue of responsibility.
No bids will be considered unless sealed and filed with the City Administrator
and accompanied by a cashier's cheek, b'.d bond or certified check payable to
the City of Hutchinson for 10 per cent of the amount of such bid.
Adopted by the Council this 13th day of February, 1990.
Mayor
City Administrator
R
•
HEHORANDUH
TO: Gary Plotz, City Administrator
ERUH: Steve flaason, Cnief of Police
DATE: ceoruary y" 1990
RE: Bill Wegner Retirement
As you are aware, Officer Bill Wegner will be retiring February 17
following approximately 21 years of service with the city. As a
result nis long term service I would iixe to recommend that a
resolution be adopted by the City Council identifying February 17,
1990, as Bill Wegner Day in the city of Hutchinson.
I have attached a resolution which could be used if the city
council so desires. I have not asked that this be put on the
agenda because I would like to have the City Council have the
opportunity to think about this before any public action is taken.
If the council is in agreement I would ask that you present this
at the council meeting on February 13 for adoption.
If you have any questions or concerns regarding this memorandum
please ao not hesitate to contact me at your earliest convenience.
/lkg
90 -02 -0013
. G00
RESOLUTION IDENTIFYING FEBRUARY 17, 1990,
AS BILL WEGNER DAY
Resolution No.
WHEREAS, Officer Bill Wegner of the Hutchinson Police
Department nas served the amity of Hutcninsor, for approximately 21
years;
AND WHEhr;Ao, uiricer wegner - 5 service has oeen arstinguisheu
anu accepted witn appreciation by the citizens of our community;
AND WHEREAS, Officer bill Wegner will retire from full -time
service on February 17, 1990;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. The City Council hereby proclaims that February 16, 1990,
be set aside as bill Wegner Day in the City of
Hutchinson, Minnesota.
Adopted by the City Council this day of February, 1990.
Mayor
City Administrator
r1
U
\J
REGULAR COUNCIL MEETING
WATER 6 SEWER FUND
• 1989
D.J. Enterprises
Donohue
Harris Mechanical
Jones & Atwood
Log i s
is
1990
*U.S. Postmaster
*U.S. Postmaster
*Holiday.Inn - Shoreview
Automation Supply
Ag Systems
Allen Office
County Market
Carquest
Com of Revenue
Coast to Coast
Cash Drawer #4
Crow Chemical $ Ltg
DPC
Electric Motor
Feed Rite
Fadden Pump
Family Rexall
Farm $ Home
Floor Care
GRS
Gopher State 1 Call
G $ K Services
Hutch Telephone
Hutch Utilities
Hutch Wholesale
Hutch Cenex
Isco
Junker
R.E. Mooney
MN Valley Testing
Quade Electric
Semblex
Sorensen Farm
Tri County Water
U.S. Postmaster
VWR Scientific
Water Products
Ashbrook -Simon
Computerland
Curtin Matheson
First Trust
MPCA
Grinnell
Harris Mechanical
John Henry Foster
Motor Vehicle
Stranco
Thunderbird Hotel
FEBRUARY 13, 1990
rent on drop boxes
prof services - December
preventative maintenance
check valves
Nov & Dec service
water bills postage
presort permit
lodging R.DeVries
supplies
nozzle
supplies
bleach
supplies
sales tax
supplies
postage
cleaners
chlorine
motor
inhibitor
filter assy
supplies
supplies
supplies
cutter ring
Jan service
uniforms
telephone
electricity $ gas
parts
gasoline & oil
tubes
Jan refuse service
parts
tests
supplies $ repairs
filter cartridges $ switch
rods
salt
meter postage
acid
meters
seals
software
parts
bond principal & interest
registration - DeVries, Smoger $ Lanz
seat /seal kit
repairs
pump
license tab renewal
valve
seminar lodging - Lanz
$400.00
919.32
1,150.00
24.85
1,482.32
315.00
60.00
50.00
82.99
2.17
14.17
6.16
400.15
781.12
307.71
7.73
72.22
427.70
41.50
384.45
89.90
28.71
13.35
146.83
447.64
70.00
202.12
328.99
14,862.13
13.45
657.00
170.39
41,197.80
96.17
218.00
305.15
258.28
7.78
8.20
124.6S
42.29
756.52
426.98
99.00
312.94
56,800.00
180.00
20.26
379.06
291.09
80.00
18.35
120.00
-2-
Universal Silencer
Vessco
• Water Pollution Control
Wemco
Diane Olsen
MN Mutual Life Ins
Self Ins Fund
Self Ins Fund
Mutual Benefit Life
CENTRAL GARAGE FUND
1989
0
paper element
$559.58
valve
88.26
Fed publications
51.25
shaft sleeve
324.00
logis meeting
45.20
life ins - Feb
42.42
Feb medical
2,566.13
Feb dental
337.81
LTD ins Feb
101.15
$129,818.39
W.D. Cooling repairs $294.10
i&
Allen Office
supplies
4.65
Brandon Tire
rotate tire
5.00
Carquest
supplies
676.55
Coast to Coast
parts
11.96
Fitzlof£ Hardware
supplies
3.69
Farm $ Home
supplis
82.02
Family R ^xall
tabs
7.50
Hutch Wholesale
supplies
431.31
Jerabek Machine
repairs
260.55
Plowmans
repair
29.50
Quade Electric
supplies
11,00
Rockmount
welding rod
129.97
Ruffridge- Johnson
knives
222.20
Schmeling Oil
oil
82.75
Simonson Lumber
sand
7.96
U.S Postmaster
meter postage
7.00
Wigen Motor
housing $ lens
30.15
W.D. Cooling,
repair
368.60
Crow River Auot
repairs
791.62
Clutch $ U -Joint
u joint
71.10
Mankato Mack
heater
44.28
MN Mutual Life Ins
life isn - Feb
5.04
Self Ins Fund
Feb medical
307.67
Self Ins Fund
Feb dental
43.79
Mutual Benefit Life
LTD Ins - Feb
12.23
$3,942.19
0
-3-
GENERAL FUND
• Allen Office
American Risk Sery
Bennett Office
Brw
Cash Drawer f4
Crow River Vet
Coca -Cola
Crow River Press
Coast to Coast
Donohue
Ericksons More 4
Erickson Oil
Floor Care
Hutch Conv F, Visitor Bur
HCVN
Hutch Telephone
Hutch Wholesale
J's Pizza
Jerabek Machine Shop
Logis
McLeod County Hwy Dept.
Motorola
National Computer Systems
Peterson Bus Service
Plowmans
Pro Maintenance
Quade Electric
Reid Floor Covering
Rite -Way Auto Wash
Sid's Foods
Striechers
Standard Printing
G.A. Thompson
Uniforms Unlimited
UBC
Clifford Greene
John McRaith
1990
*DNR
*University Theatre
*MN Timberwolves
*DNR
*Russell 8 DoiisRickeman
Allen Office
Allied Mechanical
Albrecht Oil
American Risk
American Welding
American Risk
Bellkato
Bennett Office
Brinkman
typewriter
travel costs
maintenance agreement
professional Sery - Dec
supplies
boarding - Dec
supplies
envelopes
supplies
prof sere August
coffee
cups $ batteries
epoxy
Dec lodging tax
cable franchise
directory changes
parts
meeting
library repairs
Nov $ Dec service
R.Kjonaas service Nov $ Dec
radios
Oct, Nov $ Dec Maintenance
bus trips
Smonths rental car
carpet cleaning
repair
carpet
wash tokens
deli
uniforms
binders
freight
uniforms
supplies
training fee
expense report
DNR registration fees
tickets
tickets
DNR registration fees
airport land acquisition
supplies
acuum breaker
fuel 8 kerosene
travel costs
acetelyne
services- Feb
vellum G field book
service contract
frame, Mat 6 glass
$738.50
247.97
64.22
1,020.58
60.83
117.00
60.00
75.24
26.46
600.00
7.59
12.09
118.00
1,204.80
2,250.00
648.75
6.08
22.80
123.00
10,601.33
987.20
4,252.49
39.00
210.00
1,125.00
105.50
29.00
15.96
100.00
23.90
676.10
46.50
7.35
698.95
1,072.43
400.00
24.91
131.00
253.00
262.50
138.00
20,000:00
191.48
2.79
161.05
133.10
53.89
800.00
118.05
320.99
29.10
-4-
$240.00
9.00
145.00
20.00
24.83
411.03
237.04
94.82
2,525.00
11.85
37.60
386.59
18.96
388.00
181.50
77.04
51.53
102.21
612.57
683.10
312.03
17.50
24.00
481.59
750.00
59.25
95.00
149.30
3,870.96
345.48
4,898.89
46.48
60.25
11.25
127.94
3,310.12
30.00
310.18
20.04
2,120.00
48.28
81.30
1,308.70
85.38
715.00
16.00
112.80
1,062.95
55.70
23.49
11.27
534.68
210.00
10.00
97.47
42.48
153.89
23.80
Bureau of Criminal App.
workstation F, connect charges
Bremix
Crow River Vet
silica sand
boarding - Jan
Coca -Cola
supplies
County Market
groceries
Coast to Coast
supplies
Copy Equipment
supplies
Carney's
classsupplies $ instruction
Charles Bailey
audit work
Cash Wise
supplies
Culligan
service 6 salt
Chamber of Commerce
office $ help rent
Carquest Auto
supplies
County Recorder
recordings
County Treasurer
DL fees
Electric Motor
motor
Ericksons More 4
Supplies
Family Rexall
supplies
Farm $ Home
supplies
Floor Care
supplies
Fitzloff Hardware
supplies
Guardian Pest Control
Jan service
Greenbriar Floral
plants -Weis $ Wichterman
G $ K Services
uniforms
HCVN
cable franchise
Hager Jewelry
badge f, name plates
Henry's Candy
Hutch Fire $ Safety
supplies
extinguisher service
Hutch Telephone
telephone
Hutch Leader
ads $ bids
Hutch Utilities
electricity 6 gas
Hutch Iron $ Metal
iron
Hutch Plmb & htg,
supplies
Hutch Com Hospital
laundry
Hutch Wholesale
supplies
Hutch Cenex
gasoline
Hutch Medical Center
exam - R.Hanner
Ink Spots
printing
Jerabek Machine
parts
John Bernhagen
Feb compensation 6 addl Jan
K -Mart
file $ microcassette
L 6 P Supply
oil $ grinder stones
McLeod County Hwy Dept.
Jan - R.Kjonaas
Marco
repair
MN Sports Fed
entry fees
MN Sports Fed
crvb sanctioning
McGarvey Coffee
filters
McLeod Coop Power Assn
electricity
Mn Elevator Inc
elevator service
Mankato Mobile
antenna
Northern States Supply
ratchet
Olson's Locksmith
keys 6 locksets
• Peterson
Bus Service
bus trip
Pikal Music Store
parts
Quade Electric
parts $ repairs
Rutz P1bg f, htg
repair
Rockmount
supplies
R F, R Specialties
ice blade grind
$240.00
9.00
145.00
20.00
24.83
411.03
237.04
94.82
2,525.00
11.85
37.60
386.59
18.96
388.00
181.50
77.04
51.53
102.21
612.57
683.10
312.03
17.50
24.00
481.59
750.00
59.25
95.00
149.30
3,870.96
345.48
4,898.89
46.48
60.25
11.25
127.94
3,310.12
30.00
310.18
20.04
2,120.00
48.28
81.30
1,308.70
85.38
715.00
16.00
112.80
1,062.95
55.70
23.49
11.27
534.68
210.00
10.00
97.47
42.48
153.89
23.80
-5-
$41.44
4.05
14.07
28.50
39.08
51.67
130.00
6.00
28.50
182.25
240.44
248.87
354.20
98.54
720.35
8.91
712.16
116.80
60.00
215.40
268.30
460.00
30.00
225.00
975,00
263.00
5,041.00
11.73
1,017.00
279.00
202.00
554.87
22.12
28.00
2,139.53
70.00
618.77
210.00
10.00
15.00
281.81
226.73
14.00
142.00
35.00
239.25
55.38
27.50
148.36
49.50
420.00
287.59
441.30
30.00
2.29
16.00
20.00
25.00
Sid's Foods
lunches
Star Cablevision
Feb service
Shopko
supplies
The Saltman
salt
Sorensen Farm
hooks $ rod
Simonson Lumber
supplies
Standard Printing
signs
Two -Way Communications
parts
Tri County Water
servict mtce
Uniforms Unlimited
uniforms
United Lab.
hand cleaner
UBC
supplies
Xerox
contract payment
US West
feb service
U.S. Postmaster
meter postage
Cash Drawer N4
postage & photos
Hutch Wholesale
supplies
Hutch Fire & Safety
air packs $ service
Town & Country Tire
service
Templeton
employer contribution
Xerox
paper
Motor Vehicle
license tab renewal
American Planning
dues
ASCAP
music fee
BRC Elections
mtce agreement
Becker $ Assoc
acrylic
Coalition of Greater MN Cities
1990 dues
Camera Shop
Crow River Country Club
film $ developing
employee party
Delacore Personnel
services
Davis
weather station
Echo Industrial
cleaner
Forbes Auto
polish $ floor mats
Fire Chief
subscription
Harris Mechanical
repair
The Journal
subscription
Jayco Aviation
fuel
MDRA
1990 dues
MN Forestry Assoc
reg fee - M.Schnobrich
MN GFOA
1990 dues
MN UC Fund
4th quarter
Quill
cabinet
Rannow Electric
repair
Schweiss Chicken
repair doors
Secretary of State
office registration
The Secretarian
Jan services B.Lamp
Share Corp
cream
Sharstrom Plbg
labor
Tom Parker
heating fuel
US ID Manual
renewal
VFW Post 906
steaks
Victorian Inn
meals $ lodging
Viking International Prod
liners
.
Waldo Custom Carpet
carpet repair
Wesley's Pharmacy
film
Jim Houseman
paint gym floor
Wes Olson
pistol repair
Douglas Smith
dues
$41.44
4.05
14.07
28.50
39.08
51.67
130.00
6.00
28.50
182.25
240.44
248.87
354.20
98.54
720.35
8.91
712.16
116.80
60.00
215.40
268.30
460.00
30.00
225.00
975,00
263.00
5,041.00
11.73
1,017.00
279.00
202.00
554.87
22.12
28.00
2,139.53
70.00
618.77
210.00
10.00
15.00
281.81
226.73
14.00
142.00
35.00
239.25
55.38
27.50
148.36
49.50
420.00
287.59
441.30
30.00
2.29
16.00
20.00
25.00
Shirley Berry
refund Sr trip
$12.00
Elaine Kurth
• Ruth Nelson
refund Sr. trip
refund sr. trip
18.00
12.00
Paul Ackland
expense report
57.80
George Field
school expense
124.48
Lisa Grina
meals refund
38.89
Earl Haarstad
safety boots
30.00
Connie Mangan
meeting expenses
70.54
Jim Marka
safety glasses
68.45
Karen McKay
reimbursement
7.37
John McRaith
expense report
156.68
Doug Meier
expense report
18.33
Ken Merrill
meeting expenses
32.57
Dolf Moon
meeting lunch
7.96
John Rodeberg
meeting expense
115.00
Hazel Sitz
meeting expense
22.55
Sharon Zieman
supplies
48.59
Mutual Benefit Life Ins
LTD Ins - Feb
799.70
Self Ins Fund
Feb dental
2,755.65
Self Ins Fund
Feb medical
19,219.66
MN Mutual Life Ins
Feb life ins
352.59
Commissioner of Revenue
Jan sales tax
122.16
Crow River Press
letterheads
109.52
Hager Jewelry
engraving 8 plates
89.80
Hutch Leader
truck bids
74.12
Quade Electric
timer
17.00
U.S. Postmaster
postal cards postage
36.00
• MN Chapter I.A.A.I.
conference reg - G. Field
95.00
$121,021.24
RURAL FIRE DEPARTMENT FUND
ill:$;
City of Hutch 1989 gas account $660.63
i••E
Hutch Cenex
diesel
22.94
Hutch Wholesale
supplies
65.30
Hutch Fire F, Safety
extinguisher check
10.50
Ink Spots
paper
9.66
Popp Electrical
parts
134.05
Town 8 Country Tire
repair
60.00
Hutch Leader
ads $ bids
73.40
$1,036.48
bE
1985 TAX INC. DEBT SERVIC
First Trust Bank 1 bond principal F, interest $14,687.50
BONDS OF 1985
FIRST TRUST BANK bond principal $ interest $162,093.75
BURNS MANOR NURSING HOME
CBI balance on mattress $4800.00
Ericksen Ellison $ associates energy audit 3957.80
A $ B Electric room remodeling 3040.00
LundeenFloor Covering room remodeling 6466.77
$18,264.57
BOND FUNDS
YOUTH CENTE
Mutual Life Ins. Co.
Feb. life ins.
$ 4.41
City of Hutchinson
Feb. medical ins.
137.48
City of Hutchinson
Feb. dental ins.
15.64
Mutual Benefit Life Ins.
Feb. LTD ins.
10.40
Greg Keenan
D.J.
70.00
Hevy Levy
performance
200.00
Thomas Dolder
rental
2200.00
Star Cablevision
Feb. service
23.30
Hutchinson Telephone
phone
24.75
Jude Candy Co.
supplies
41.00
Tombstone Pizza Corp
supplies
60.18
Frito Lay Inc.
supplies
31.58
Northland Beverages
supplies
60.50
Hutchinson Utilities
electricity
281.89
*Thomas Dolder
rental
2200.00
5361.13
CAPITAL IMPROVEMENT PROJ
SEH
professional services
$6035.00
REC. g POOL DEBT SERVICE
American National Bank
bond principal F, interest
$44,612.50
BONDS OF 1988 DEBT SERVICE
American National Bank
bond principal 6 interest
$180,800.00
1985 TAX INC. DEBT SERVIC
First Trust Bank 1 bond principal F, interest $14,687.50
BONDS OF 1985
FIRST TRUST BANK bond principal $ interest $162,093.75
BURNS MANOR NURSING HOME
CBI balance on mattress $4800.00
Ericksen Ellison $ associates energy audit 3957.80
A $ B Electric room remodeling 3040.00
LundeenFloor Covering room remodeling 6466.77
$18,264.57
MUNICIPAL LIOUOR STORE
Friendly Beverage Inc.
beer
$ 543.40
PERA
Allen Office Products
employer contribution
supplies
179.87
70.05
Coast to Coast
supplies
7.09
Hutchinson Leader
advertising
82.00
Junker Sanitation
Jan. refuse
108.75
Sprengler Trucking
Jan. freight chgs
556.91
A.B.A.T.E.
advertising for state rally
15.00
Ain. U.C. Fund
unemployment compensation
7.59
Quality Wine 6 Spirits
liquor & wine
1591.95
Johnson Bros. Liquor
liquor $ wine
3899.29
Griggs Cooper $ CO.
liquor & wine
1403.92
Ed Phillips $ Sons
liquor $ wine
2546.07
City of Hutchinson
WSR
71.64
Hutch Utilities
electricity $ gas
605.50
Kandi Ice
supplies
101.85
Am. Linen Supply
towel service
22.29
City of Hutchinson
employee ins.
1466.03
City of Hutchinson
employee ins.
1471.91
Hutchinson Telephone
phone service
134.19
Northland Beverages
supplies
144.16
Henrys Candy Co.
supplies
1330.19
Bernicks Pepsi Cola
supplies
25.20
Coca Cola Bottling
supplies
421.53
Locher Bros.
supplies beer
7460.85
Triple G Dist.
beer
9913.85
Lenneman Beverages
beer
14703.10
•
$ 48,884.18
R
PARKS RECREATION • FORESTRY
900 Harrington Street Hutchinson, Minnesota 55350
(612) 587.2975
SENIOR CENTER CIVIC ARENA
587 -6564 587 -4279
To: Mayor and City Council
From: Mark Schnobrich
RE: Compost /Tree Disposal Site
FOR YOUR INFORMATION.
The Tree Dump (Compost /Tree Disposal) area will now be operated on a
scheduled hourly basis on designated days. The hours and days are:
12-8 p.m. Monday - Wednesday- Friday
9 -4 p.m. Saturdays
During the scheduled openings, a monitor will be present to direct yard
waste /tree disposal to the appropriate site within the area. All persons
wishing to use the site will have free access during scheduled hours.
Individuals or tree contractors wishing access to the site at times other than
those regularly scheduled will be charged a fee of $15.00 per load. (Load
size is not being considered a factor.) We hope that this will encourage people to
use regular hours thus eliminating unscheduled openings.
Tree removal contractors wishing access to the area during regularly
scheduled hours will not be charged for the first year of operation. This
will allow for the compiling of records to deermine use and possible future rates
which the City may want to implement in 1991.
Disposal of yard waste in sanitary landfills will no longer be allowed
after January 1, 1992. This law will place an added burden upon our
composting area. Revising and re establishing priorities will be necessary as
we approach that date.
c: Park Board
Tree Board
(612) 587 -5151
ITY OF HUTCHINSON
✓ASHINGTON AVENUE WEST
'HINSON, MINN. 55350
FOR YOUR INFORMATION
M E M 0
DATE: February 2nd, 1990
TO: Planning Commission
FROM: James G. Marks, Building Official
RE: Comprehensive Plan /Zoning Ordinance Contract Status
Attached is a copy of B.R.A.'s fees to date for the Comprehensive Plan. The
budgeted amount is $20,000.00, of which we have expended $17,662.54.
Remaining costs will include final printing, and of course consultation fees,
if any, that we desire.
It would appear to me that the $5,000 estimate (approx.) for revising our
Zoning Ordinance will overrun our $20,000.00 budget and we may need to request
extra funds from the City Council.
I will update you on the account status more specifically, after we receive
the final billing for the Comprehensive Plan.
r
#'0 ^7
James G. Marka - --
Building Official
JGM/pv
attachment
cc: Nmyoc amis:rc
Gary D. Plotz, City Administrator
Planning Staff
Bonnie (for staff mtg.)
0
B R li Invoices
Inv.Date Inv. M
:,':9/88
4!30/88
6,'30 /SS
11; 30 /SS
1"31/89
2/28/89
31/31/89
48025
48689
49388
50911
52 %33
53002
53317
Services Rendered S Anount
Prof.
Services
Feb.
19SS
840.00
Prof.
Services
Afar.
E Apr. 19SS
SSS.45
Prof.
Services
Mar.
6 Apr. 19SS
3 73.46
Prof.
Services
Oct.
E Nov. 193S
952.65
Prof.
Services
Dec.
88 E Jan. 89
1,620.05
Prof.
Services
Feb.
19S9
3,554.98
Prof.
Services
Afar.
1939
1,113.55
Total
$9,313.14
9 C11.�d
3,
9 titi.�3
GC6.D2
Date Paid
3/23/88
5/ 25 /SS
8/ 10 /SS
2 /15/89
3/l/S9
3/29/S9
5/10/89
Cc C. 3l pdc
�..e
(612) 587.5151
I-_ff,T lHUCHINSON, ITY OF HUTCHINSON
WASHING TON AVENUE WEST
MINN. 55350
MEMORANDUM
FOR YOUR INFORMATIMI
DATE: February 1, 1990
T0: — John Rodeberg, Director of Engineering
------------------/—"'�----------
FROM: Gary Plotz, City Administrator — !\ �/
---------------
SUBJECT: — AUTHORIZATION TO HIRE CONSULTANT FOR REVIEW OF DAM — DESIGN
----------------------------
CALCULATIONS, CURRENT CONDITIONCS), AND TO MAKE RECOMMENDATIONS
Based on the DNR recommendations and City Staff, this correspondence
is authorization to proceed with obtaining two, and preferably three,
quotations for the workload as outlined in the attached correspondence of
January 31st, including your recommendation for a Dam Breach Analysis.
Checking with BARR Engineering and TKDA seem reasonable.
Please present your quotes to Ken and I as soon as possible. We should
be able to make a decision on the quoted immediately.
I understand Larry Karg has already installed a temporary aeration
system. Thank you.
GP /bb
cc: Mayor and Council
Larry Karg
Steve Madson
Ken Merrill
0
(612) 587 -5151
lTY OF HUTCHINSON
VASHINGTO,N AVENUE WEST
.HINSON, MINN. 55350
M E M 0
DATE: January 31st, 1990
TO: Gary D. Plotz, City Administrator
FROM: John Rodeberg, Director of Engineering
RE: Crow River Dam
Larry Barg and I met with Craig Regalia and Zachary Persitz of the Dam Safety
Unit of the Department of Natural Resources on Tuesday, January 30th, 1990,
at 11:00 A.M. to review the condition of the Crow River Dam in Hutchinson.
The top section of the dam is cracked and has been displaced by ice pressure.
The low water level is creating a larger amount of ice pressure than usual
against the dam. Although there does not appear to be significant immediate
danger of dam failure and /or downstream flooding, it was recommended by the
DNR that temporary measures be taken right away to alleviate the ice pressure
on the dam.
We discussed aeration, steaming, or a light bulb heating system. Aeration,
utilizing forced air to circulate the water behind the dam, is the easiest
solution, but if the silt behind the dam is only 3 -4' below the dam, as Larry
believes, it may be too shallow for proper circulation, or the silt could clog
the system. Using steamers of the type used to thaw the Tainter Gates would
work but will be more expensive and labor intensive. Craig Regalia noted
another system utilizing a row of heat producing light bulbs that float on the
water. We would have to locate somebody with this system and review its
suitability.
It also appears, according to DNR records, that the dam was designed without
calculating live pressure due to ice, silt and riprap, and therefore is
probably underdesigned. Reviewing the design records, it appears that this
may be true. They recommend, and I agree, that a dam specialist should be
consulted about reviewing the current condition and options for repair and
structural upgrading. They noted Barr Engineering and TRDA as consultants
with the proper capabilities.
Currently, it was noted that replacing the top slab of the spillway and adding
buttresses to the dam face may be all that is required. However, the dam is
currently noted as "High Risk" and requires an Emergency Preparedness and
Response Plan. The DNR recommends notifying homeowners downstream of the
. current situation so they are prepared. The DNR recommends completing a Dam
Breach Analysis and an Operating Procedure Manual for the dam along with the
required structural improvement. The dam will probably be lowered to a medium
or low risk structure if these improvements are made.
January 31st, 1990
Crow River Dan
Page 2 .
Based on the above discussions, the following are recommended:
1. The City should install aeration system and review its suitability. Larry
is working on installing the system currently.
2. Steve Madson will notify residents about the potential for flooding based
on the current information.
3. A consultant should be hired to review the dam design calculations and
current condition, and make recommendations for improvements to bring the
dam to an acceptable condition. Following review by the City, the City may
request that the consultant prepare plans and specifications for the dam,
and prepare an Operating Procedure Manual describing standard procedures
for operating the dam under various circumstances.
A Dam Breach Analysis should also be completed. The base information for
this work has already been partially completed by TKDA in their analysis
for the 3 —M expansion. If the dam condition can be downgraded from "High
Hazard ", an Emergency Preparedness and Response Plan may not be required.
In conclusion the existing dam condition, while not apparently an immediate
danger, has caused concern about the original design scope. It is recommended
that a consultant be hired to review the design information and recommend how
to proceed with the dam repair. The DNR will be sending the City a follow up
letter.
cc: Larry Barg
Steve Madson
•
JPR /pv
(612) 587.5151
i
0
ITY OF HUTCHINSON
VASHING TON AVENUE WEST
'HINSON, MINN. 55350 Qj
February 6, 1990
TKDA
ATTN: Owen Beatty
2500 American National Bank Bldg.
St. Paul, MW 55101
RE: South Fork Crow River Dam
Hutchinson, MW
Gentlemen:
FOR YOUR INFORMATION
As noted in the attached letter, the above - referenced dam is experiencing
cracking due to a higher than normal ice load. The City of Hutchinson is
requesting Statements of qualifications, Salary /Cost Rates and a rough estimate
of Engineering Costs for Phase I, II and III Engineering. This estimate is for
budgeting purposes only and will not be used for comparison. The City is
contemplating that the following work will be completed:
PHASE I - Evaluate the existing condition of the dam, based on the original
design and construction information, and on -site testing, if
necessary.
- Prepare a report detailing estimates of repairs and modifications
necessary to conform to dam safety guidelines.
- Mork with the City to review potential funding programs available
for financial assistance.
PHASE II - Prepare plans and specifications for the repairs and /or
modifications, and provide construction inspection services.
PHASE III - Prepare a dam break analysis.
- Develop an Operation and Maintenance Plan for the dam in
conjunction with the City Staff.
We are hoping to begin this work as soon as possible in order to facilitate
repairs this summer, and minimize the potential for further dam cracking. A
brief overview is attached for your information.
If you have any questions, please call me at 587 -5151.
Si erel yoprs,
J n P. R ebeg
Director of Ennnnggggineering
JPR/pv
att.
cc: Gary D. Plotz, City Administrator W__O�
Larry Karg, Street Supervisor
(61 2) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
February 6, 1990
Barr Engineering Company
ATTN: John Larson
7803 Glenroy Road
Minneapolis, MN 55435
RE: South Fork Crow River Dam
Hutchinson, MN
Gentlemen:
As noted in the attached letter, the above - referenced dam is experiencing
cracking due to a higher than normal ice load. The City of Hutchinson is
requesting Statements of Qualifications, Salary /Cost Rates and a rough estimate
of Engineering Costs for Phase I, II and III Engineering. This estimate is for
budgeting purposes only and will not be used for comparison. The City is
contemplating that the following work will be completed:
PHASE I - Evaluate the existing condition of the dam, based on the original
design and construction information, and on -site testing, if
necessary. •
- Prepare a report detailing estimates of repairs and modifications
necessary to conform to dam safety guidelines.
- Work with the City to review potential funding programs available
for financial assistance.
PHASE II - Prepare plans and specifications for the repairs and /or
modifications, and provide construction inspection services.
PHASE III - Prepare a dam break analysis.
- Develop an Operation and Maintenance Plan for the dam in
conjunction with the City Staff.
We are hoping to begin this work as soon as possible in order to facilitate
repairs this summer, and minimize the potential for further dam cracking. A
brief overview is attached for your information.
If you have any questions, please call me at 587 -5151.
Sin eere�v voGrs.
1 + V
P. R
for of ineering
JPR /pv
att.
cc: Gary D. Plotz, City Administrator
Larry Karg, Street Supervisor
(612) 587.5151
I T Y OF HUTCHINSON
VASHINGTON AVENUE WEST
'HINSON. MINN. 55350
February 6, 1990
Warzyn Engineering
ATTN: Douglas Spaulding
715 Florida Ave., Suite 306
Minneapolis, MN 55426
RE: South Fork Crow River Dam
Hutchinson, MN
Gentlemen:
As noted in the attached letter, the above - referenced dam is experiencing
cracking due to a higher than normal ice load. The City of Hutchinson is
requesting Statements of Qualifications, Salary /Cost Rates and a rough estimate
of Engineering Costs for Phase I, II and III Engineering. This estimate is for
budgeting purposes only and will not be used for comparison. The City is
contemplating that the following work will be completed:
PHASE I - Evaluate the existing condition of the dam, based on the original
design and construction information, and on -site testing, if
necessary.
- Prepare a report detailing estimates of repairs and modifications
necessary to conform to dam safety guidelines.
- Mork with the City to review potential funding programs available
for financial assistance.
PHASE II - Prepare plans and specifications for the repairs and /or
modifications, and provide construction inspection services.
PHASE III - Prepare a dam break analysis.
- Develop an Operation and Maintenance Plan for the dam in
conjunction with the City Staff.
We are hoping to begin this work as soon as possible in order to facilitate
repairs this summer, and minimize the potential for further dam cracking. A
brief overview is attached for your information.
If you have any questions, please call me at 587 -5151.
Si enC rely vows_
Director of ngineering
JPR/pv
att.
cc: Gary D. Plotz, City Administrator
Larry Karg, Street Supervisor
on-pu Ia: xx MALJ.mmma PLAT: F=1FFE.i5 FOR DMIS
i
1) Title Pace: Sicnatures & :,ate ;by preparer 6 by operator)
2) Table of
3) Introduction.
- Purpose of Plan
- Project Description
a) Dam s appurtenance
(Location, ownership, size, dimensions, components, hydraulic
capacities, pool size, hazard, purpose of dam. Short history.
provide plan and typical cross - sections with dimensions and
elevations).
b) ogstream & reservoir area
watershed description, pool area and volume, pool fluctuations,
residential developments around lake - provide a map and description,
showing elevations, etc.).
c) Downstream area
Channel description, size, downstream hazard, descxiptien,—
provide a map showing development and elevatima).
4) Normal Operating Condition
- Definition and criteria.
- Type of normal operating conditions on a seasonal basis-
- Monitoring of water levels, maximum fluctuations.
- Gate operation (step -by -step procedures speed of raising gate,
provide chart 6 instructions, winter operation, etc...).
- Manual operation (Time required for gate apsning,etc).
(Instructions)
- Periodic gate check (frequency of checking on automatic and manual mode;
procedure; record keeping) .
- Environmental impacts resulting from operation of dam (Minl=n flw,
water quality, etc.).
Safety features (warning signs, lights, fences, locks, sirens boy line,
etc) .
5) Emergency operating coed i = rcn
- Definition and criteria for emergency condition.
- Qualification of a ;erscn to identify an urgency.
- Activation of emergency plan.
6) Training and Plan update (frequency of updating - at least once a year,
person responsible for update, periodic training, etc.).
STATE OF
r�aIESoVA
DEPARTMENT OF NATURAL RESOURCES
DNR INFORMATION 500 LAFAYETTE ROAD • ST. PAUL. MINNESOTA • 55155-40
(612) 2966157
February 2, 1990
Mr. John Rodeberg, P.E.
City Engineer
City Hall
37 Washington Avenue West
Hutchinson, MN 55350
Dear Mr. Rodeberg:
RE: HUTCHINSON DAM, SOUTH FORK CROW RIVER
This is to summarize the results of our January 30 meeting and inspection of
your dam, relating to the cracks in the main spillway. The City had informed
the Division of Waters the previous week, about the condition of the spillway.
Observations - Cracks were observed on both the north and south ends of the
overflow spillway. The cracks are located in the top 2' of the spillway (along
and above the construction joint) and penetrate the full 12' depth of the wall.
Shearing and movement of the concrete has taken place. Water was leaking
through the cracks.
The cracks are the result of forces exerted along the top of the spillway by the
expanding ice sheet in the pool. The ice has formed solid against the spillway
in the absence of water flowing over the spillway. The ice forces are
transferred horizontally to the ends of the spillway, creating shear stresses
which have exceeded the capacity of the concrete and rebars. An older,
non - leaking, diagonal crack also exists lower on the spillway face, near the
north end of spillway. Cracks or displacements which would indicate major
spillway stability problems were not observed.
The two tainter gates and the slide gate are not operable because of ice
formation against the face of the gates.
Stabilit of Spillway - Continued ice forces may cause more extensive damages to
t e spillway. The City's 1965 calculations for the dam do not completely
consider ice loads. Therefore, the stability of the spillway may be in question
or other non - obvious distress may be inplace. This could lead to failure,
downstream damages, loss of the pool, and additional repair costs.
Recommendations - 'Immediate actions are warranted to ensure safety of the
pro ect.
i
AN EQUAL OPPORTUNITY EMPLOYER
Mr. John Rodeberg
Page Two
1. Eliminate the ice pressures acting on the dam by removing the existing ice.
Keep the spillway ice -free until repairs are made. Bubblers or heaters may
need to be installed.
2. Remove the ice from the gates, so they can be operated in case an emergency
drawdown of the pool is needed.
3. Implement procedures to warn and evacuate downstream areas, in the event an
emergency develops at the dam.
4. Hire a structural engineer experienced in dam engineering to evaluate the
condition of the dam, including the original design and construction.
5. Prepare plans and specifications, and implement repairs and modifications
(dam safety guidelines to apply).
0
6. Develop an Operation and Maintenance Plan for the dam. This would include
normal operations, winter operating, drought period operation, and
emergency procedures for a dam breach situation. A dam break analysis and
inundation map of downstream areas would be included (dam safety guidelines .
to apply).
Let me know of the City's schedule and progress in addressing these
recommendations.
Please call me at (612) 296 -0525 if you have questions or need assistance.
Sincerely,
DIVISION OF WATERS
a
Craig Regalia, P.E.
Dam Safety Supervisor
CR:fw
cc: Ken Reed
Ray Nyberg
Skip Wright
0
1/31/90
HUTCHINSON UTAS COMMISSION
PAGE
i
HUTCHINSON, MINNESOTA
VALANCE SHEET
DECEMBER
FOR YOUR
INFORMATION
31, 1989
w w w ELECTRIC w w w
-: w w ww GAS w w w w w
w w w w TOTAL
w w w w
ASSETS
UTILITY PLANT - AT COST
-
LAND 6 LAND RIGHTS
770,754.68
13,978.10
784,732.78
DEPRECIABLE'. UTILITY PLANT
21,841,836.16
2,580,746.70
24,422,582.86
TOTAL UTILITY FLANT
22,612,590.84
2,594,724.80
25,207,315.64
LESS ACCUMULATED DEPRECIATION
(12,620,320.75)
(11091,020.03)
(13,711,340.78)
_
TOTAL ACCUMULATED DEPRECIATION
(12,620,320,75)
(1,091,020.03)
(13.711,340.78)
__.. CONSTRUCTION IN PROGRESS _
724,179.64
.00_
724,179.64
.. .__.
TOTAL CONSTRUCTION IN PROGRESS
724,179.64
.00
724,179.64
TOTAL UTILITY PLANT DEPREC VALUE
._.. 10,716,449.73
1,503.704.77
12.220,154.50...
RESTRICTED FUNDS 6 ACCOUNTS
._ _FUTURE EXPANSION 6 DEVELOPMENT
__.. 2
1,210,000.00 _.
4,010.000.00
_..
RESERVE FOR FUEL OIL
750,000.00
.00
750,000.00
_..
MEDICAL INSURANCE
60,000.00
40,000.00
100,000.00
.. .___ ITA - OPERATING 6 MAINT RESERVE...
___ 200,000.00. _.
_ .00 _._
200,000.00
INSURANCE LOSS
300,000.00
.00
300,000.00
BOND G INTEREST PAYMENT 1986
64,190.27
.00
64,190.27
1986_BOND RESERVE ___ __..
_. _..._ 392,000.00 _
_. _... .00 _ ___
3921000.00_
- -.
-
CATASTROPHIC FAILURE FUND
750,000.00
.00
750,000.00
FEDERAL INTERPRETATION
.00
623,636.66
623,636.66
MAIN REPLACEMENT FUND.._... -.. _._
.00 _..
__.1.000,000.00 _.
1.000,000.00
TOTAL RESTRICTED FUNDS & ACCOUNTS
5,316,190.27
_._
2,873,636.66
....
8,189,826.93
`
_. CURRENT A ACCRUED ASSETS-.
CASH IN BANK
531,493.10
572,879.90
1,104,373.00
INVESTMENTS 6 SAVINGS ACCOUNTS
538,543.80
318,543.26
857.087.06
ACCOUNTS RECEIVABLE_ .. _ _.
_ - 1, 100, 301.68 -
_.- 578,256.21_ - -. -_._
1,678,557.89
_.. _.. _
INVENTORIES
420,798.9B
47,829.16
468,628.14
-
PREPAID INSURANCE
35,091.71
21,753.60
56,845.31
ACCRUED INTEREST RECEIVABLE - _..
___ 32,330.80
- 23,389.88 - -. -_. _
55,720.68..__
TOTAL CURRENT 8 ACCRUED ASSETS
2.658,560.07
1,562,652.01
4,221 212.01
.. DEFERRED CHARGE
BOND DISCOUNT 1986
85,337.97
.00
85,337.97
CLEARING ACCOUNT
(65.19)
(.00)
(65.19)
_TOTAL. DEFERRED_ CHARGE -_ _
_ _. _ .. 85.272.78
_ __..... _ _. _... .00_ _
85.272.71._. _.
l
-TOTAL ASSETS __._
_. 18,776,472.85
... _ 5,939,993.44
...
24,716,466.29
-
i l
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F
1/31/90
MUNICIPAL EQUITY A LIABILITIES
MUNICIPAL EQUITY
MUNICIPAL EQ!)ITY
UNAPPROPRIAIED RETAINED EARNINGS
CONTRIBUTION TO CITY
TOTAL MUNICIPAL EQUITY
LONG TERM LIABILITIES —NET OF
CURRENT MATURITIES
1906 BONDS
TOTAL LONG TERM LIABILITIES
CONSTR CONTRACTS 6 ACCTS PAY RETAIN _
ACCRUED EXPENSES — RETAINAGE
TOTAL CONSTRUCTION 6 ACCTS PAY
CURRENT 6 ACCRUED LIABILITIES
ACCOUNTS PAYABLE
INTEREST ACCRUED. _.
ACCT PAYABLE TO ASSOCIATED COMPANY
ACCRUED PAYROLL
.. — ACCRUED VACATION PAYABLE _... ._._
CUSTOMER DEPOSITS
OTHER CURRENT 6 ACCRUED LIABILITIES
_.._ TOTAL CURRENT 6 ACCRUED. LIAB _.
__.TOTAL MUNICIPAL EQUITY. 6 LIAB
HUTCHINSON UTILITIES COMMISSION
HUTCHINSON, MINNESOTA
BALANCE SHEET
DECEMBER 31, 1989
• u +� ELECTRIC r w +, w■ r•• GAS r r w
13,621,309.78
1,585,840.43
(326,250.00)
14,880,900.21
4,943,423.28
579,251.87
(123,750.00)
5,398,925.15
3
31085,000.00
1,500.00
1,500.00
591,228.50
19,194.39 _
(17,942.97)
43,335.27
77,803.64
95,442.61
11.00
809,072.64
.. 18,776,472.85
00
PAGE 2
r i
r • r +t TOTAL
18,564,733.06
2,16S,092.30
( 4`.10, 000.00 )
20,279,825.36
ee
.00
.00
516,550.77
00
(.UO)
8,467.84
16,048.68 _.
.00
1.00
_ 541, 068.29
-. –. _... 5, 939, 973.44
3,005,000.00
3,085,000.00
1,500.00
1,500.00
�
1,107,779.27
.. 19, 194.39
(17,942.97)
51,803.11
_..�
?3,852.52
95, 44261
12.00!
1.350.140.93.._ —_.
'.
it
24.716,466.29—
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1/31/90
PAGE 1
ELECTRIC DIVISION
INCOME STATEMENT
OPERATING REVENUE
SALES - ELECTRIC ENERGY
UPA - ENERGY
__ .. NET INCOME FROM OTHER. SOURCES
SECURITY LIGHTS
POLE RENTAL
TOTAL OPERATING REVENUE
OPERATING EXPENSES
PRODUCTION OPERATION
PRODUCTION MAINTENANCE
PURCHASED POWER
TRANSMISSION OPERATION ..
TRANSMISSION MAINTENANCE
DISTRIBUTION OPERATION
DISTRIBUTION MAINTENANCE
CUSTOMER EXPENSES
CUSTOMER SERVICES
ADMINISTRATIVE 6 GENERAL EXPENSES...._ -_
DEPRECIATION
TOTAL OPERATING EXPENSES
OPERATING INCOME
_ OTHER INCOME AND DEDUCTIONS
OTHER - NET
INTEREST INCOME
MISC INCOME /EXPENSE__
INTEREST EXPENSE
TOTAL OTHER INCOME AND DEDUCTIONS
NET INCOME
HUTCHINSON
UTIL *S COMMISSION
PAGE 1
HUTCHINSON, MINNESOTA
STATEMENT OF INCOME d EXPENSES
DECEMDER 31, 1989
FOR YOUR
INFORMATION
PREVIOUS
CURRENT
BUDGETED
BUDGET
ANNUAL
YEAR TO DATE
YEAR TO DATE
YEAR TO DATE
DEVIATION
BUDGET
8,742,280.16
9,090,196.97
9,206,600.00
(116,403.03)
9,206,60O.00
13,519.55
.00
15,000.00
(15,000.00)
15.000.00
25.151.58
24,379.61
23,880.00
499.61
23,880.00
12,475.50
12,968.50
15,000.00
(2,031.50)
15,000.00
i
3,832.50
3,832.50
4,000.00
(167.50)
4,000.00
8,797,259.29
_ 9,131,377.58
9,264,480.00
- (133,102.42)
9,264,480.00.__
._. __. 496.436.06
__ 832,356.86._._ -_..
594,922.00
_.- (237,434.86) - ._..594,922.00._
101,220.86
160,569.93
134,630.00
(25,939.93)
134,630.00
5,213.934.31
5,138,964.44
5,313,366.00
174,401.56
5,313,366.00
__.. .00
__ 698.51_
-_ 4,600.00
3.901.49
_.. 4,600.08_..
'i
116,011.84
16,309.83
32,500.00
16,190.17
32,500.00
128,584.77
138,873.53
147,088.00
8.214.47
147,088.00
106,221.92.
-. _- 97,973.63- ._.
--- .. 98.214.00
_.. 824.92.
._..98,214.00_
73,703.48
77,169.49
76,161.00
(1,008.49)
76,161.00 -
12,317.01
9,629.76
11,448.00
1.818.24
11,448.00 -
__ 639,584.52
.__. 609.377.28.
_.641.,405.00 .._
32,027.72 __.-
641,405.00_
5
0
7,864,438.29
8,037 923. 26
8,036 334 00
(i
6,036 334.00
932,821.00
1.093,454.32
1,228,146.00
(134, 004.71)
107.13)
1,228,116 .00 .`
7,032.74
21,438.07
7,400.00
14,038.07
7,400.00
315,042.19
648,389.68
295,000.00
353,389.68
295,000.00
(51,910.06)
. - -- 8,925.71- -. -
_--- _1,000.00__
- .. __. 7. 925.71
200,209.86
186,367.35
180,000.00
(5,439.10)
180,000.00
69,954.99
492,386.11
123,400.00
369,914.36
123,400.00
1,002,775.99
1,585,840.43
1,351,546.00
235,807.23
1,351,546.00.
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1/31/90 HUTCHINSON UTILITIES COMMISSION
HUTCHINSON, MINNESOTA
GAS DIVISION STATEMENT OF INCOME A EXPENSES
DECEMBER 31, 1989
PREVIOUS CURRENT BUDGETED
YEAR TO DATE YEAR TO DATE YEAR TO DATE
INCOME STATEMENT
OPERATING REVENUES _
SALES 3,820,488.47
FORFEITED DISCOUNTS 9,863.88
TOTAL OPERATING REVENUE _ 3',830,372.35
OPERATING EXPENSE
4,201,304.59 3
11,194.41 8,000.00
4,212,499.00, . 3,508,000.00
PAGE 2
BUDGET
DEVIATION
701,304.59
3,194.41
704,499.OU
ANNUAL
BUDGET
31500,000.00
8,000.00
3,508,000.00
..___._ MFG GAS PRODUCTION OPERATION
2,515.23
_ 4,355.90
5,200.00_..
844.10
_.. 5,200.00
MFG GAS PRODUCTION MAINTENANCE
.00
460.71
500.00
39.29
500,00
PURCHASED GAS EXPENSE
3,096,727.65
3,353,054.83
2,750,000.00
(603,054.83)
2,750,000.00
_. DISTRIBUTION OPERATION
183,536.93
178,272.71
__170,681.00_-
__ (5,279.11)
_170,681.00
DISTRIBUTION MAINTENANCE
41,439.86
25,838.48
40,000.00
14,161.52
_
40,000.00
CUSTOMER EXPENSES
42,546.20
51,610.20
50,774.00
(836.20)
50,774.00
.__.CUSTOMER SERVICES
_._.. 8,211.36
_ 6,427.84
7,632.00
..7,632.00._
ADMINISTRATION 6 GENERAL
208,061.66
229,797.57
247,003.00
17,205.43
247,003.00
DEPRECIATION
83,882.80
85,200.00
85,200.00
.00
85,200.00
.(
_.TOTAL- OPERATING EXPENSES ..
3,666,921.69 .._.
3,935,018.24...
3,356,990.00
3,356,990.00. -_
.
OPERATING INCOME
163,450.66
277,480.76
151,010.00
1 28,783.36
151,010.00
OTHER INCOME AND DEDUCTIONS
OTHER - NET
5,771.13
1,002.29
5,300.00
(4,297.71)
5,300.00
INTEREST INCOME -__- .__..
240,302.98.
_. _.296,836.87_____.
225, 000.00-- ___.__-
..71,838.87 -_. _.
_.. 225,00090_._
MISC INCOME /EXPENSE
(738.97)
3,929.95
800.00
3,129.95
800.90
TOTAL OTHER INCOME AND DEDUCTIONS
245,335.14
301,771.11
231,100.00
70,671.11
231,190.00
NET INCOME
408,7B5.80
579,251.87
382.110.00
199.464.47
3R9.11A.AA
� l
•
HCDC Board of Directors
Wednesday, January 3, 1990, 7:00 am
Hutchinson Public School Central Office
MINUTES
•
DIRECTORS PRESENT
Glenn Matejka, Chairman
Jim Bullard
Carol Haukos
John Mlinar
Don Erickson
Meeting was called to order by Chairman Matejka.
OTHERS PRESENT
John Bernhagen, Exec. Dir.
Motion by Bullard, seconded by Erickson, and carried to approve the Minutes of December 6, 1989.
Motion by Erickson, seconded by Haukos, and carried to approve the Treasurer's report.
Chairman Matejka asked the board to fill out a Performance Review for the Executive Secretary, and to
place the 1990 compensation on next month's agenda.
Motion by Haukos, seconded by Bullard, and carried to approve the subcommittee's report dealing with
Long Range Goals and the 1990 Work Plan.
Motion by Bullard, seconded by Mlinar, and carried to amend the Economic Development Loan Fund as
previously approved by the board to conform to federal grant guidelines and then submit the entire
Loan Fund document to the City Council for their approval.
Bernhagen reported on three business proposals, finalizing the 'Star City' annual report for
recertification, and a variety of other projects.
Chairman Matejka asked the board to bring to the next meeting at least one individual they feel would
have an interest in becoming a member of HCDC. A list of members was passed out for the board to
contact as to whether they desire to continue as members of HCDC.
Erickson reported on the "Star City" quarterly meeting attended by himself and Bernhagen.
There being no further business, the meeting was adjourned.
PLONEERLAND LIBRARY SYSTEM BOARD MEETING
The January gth meeting of the Pioneerland Library Board
was called to order by Vice Chairperson Ulrich. The December
meeting minutes were approved on a motion by Buchanan / Baysinger.
The Annual Financial Report was approved on a motion by
Conradi / Kubasch.
l �1
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January g, 1990
FOR YOUR 1NFORMATIOK
ATTENDANCE:
E
Arlan Lacombe
representing
Big Stone County
E
Judi Bchm
Chippewa County
A
Dorothy Tebben
"
A
Stan Jacobsen
"
x
Laverna Birkland
Kandiohi County
E
Peg Mossberg
"
X
Howard Christiansen
"
^
E
Orlyn Mankell
"
^
E
LeRoy Jans
Lac Qui Parle County
X
Jan Kreie
McLeod County
X
Kathleen Kubasch
A
Shirley Nowak
"
"
X
Marie Schoener
Meeker County
X
Howard Turck
"
X
John Miller
X
Gale Dahlager
Renville County
A
Nancy Dickson
E
Lorna Carlson
"
Swift County
A
John Langen
X
Lois Anderson
Yellow Medicine County
E
Myron Hagelstrom
"
n
X
Elizabeth Erickson
Appleton
X
Richard Baysinger
Benson
A
Sandee Laffen
Bird Island
.
X
John Nevins
Dawson
X
Noel Phifer
Glencoe
E
Sandy Casper
Graceville
X
Maxine Weinrich
Granite Falls
X
Marcia Maus
Hector
X
William Scherer
Hutchinson
E
Delores Brunner
"
X
Howard Tengwall
Kerkhoven
X
Nancy Alsop
Litchfield
X
Judy Oestreich
X
Helen Mahnke
Olivia
X
Monte Matheson
"
Ortonville
X
Linda Ulrich
Renville
X
Jeanette Buchanan
Willmar
X
Carol Conradi
"
X
Richard Emery
"
B. Sundberg, K.
Madson
(X - Present, E
- Excused Absence,
A - Absent)
The January gth meeting of the Pioneerland Library Board
was called to order by Vice Chairperson Ulrich. The December
meeting minutes were approved on a motion by Buchanan / Baysinger.
The Annual Financial Report was approved on a motion by
Conradi / Kubasch.
l �1
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PLS Board Meeting - 1/8/90 - Page 2
In regard to the current status of our Automation Funds
and Vehicle Amortization Funds, Mr. Sundberg reported that
we . have $38,358 in the Automation Fund in CD's in five
different banks in the Region and $5,590 in the Vehicle
Amortization Fund in First Minnesota of Willmar.
Statistics and news clippings were passed around. A
chart comparing circulation for the past year with five and
ten years ago indicates that most libraries throughout the
System showed a small to sizeable increase in circulation
during this time period.
Trustees are encouraged to sign up for Minnesota Library
Association's annual Legislative Day to be held on Feb. 22nd this
year. Ms. Madson pointed out some of the issues facing the
State Legislature which are of prime interest to libraries:
* Proposed state funding for development of auto-
mation services.
* Proposed State Grants for Public Library con-
struction.
• Proposed creation of the position of a Children's
Library Services Specialist at the State level.
• Proposed continuation of exemption from levy limits
as assed by local governing bodies.
Mr. Sundberg reported that Olivia and Granite Falls have
become members of PLS. Service contracts were received from
Canby and Clarkfield. The motion (Scherer /Alsop) to sign these
agreements passed. The motion to re- evaluate offering the
Service Contract to Fairfax in two months was also carried
(Kreie /Turck).
The following appointments /re- appointments to the PLS
Board were indicated in correspondence from the governing
bodies they represent:
Howard Tengwall
Marie Schoener
Noel Phifer
Monte Matheson
- Kerkhoven
- Meeker County
- Glencoe
- Ortonville
A motion to carry out the following internal budget
changes was passed (Scherer / Phifer):
* Continuing education, listed as $750, should
have been $1,500 -- subtract $750 from Supplies
and Printing to correct error.
* $30,000, not needed in Personnel Budget, trans-
ferred to Materials Budget.
An election of officers followed. The results were:
Ric Emery - Chairman, William Scherer - Vice Chairman, .
Lorna Carlson - Secretary, Carol Conradi - Treasurer, and
Arlan Lacombe - Finance Chairman.
PLS Board Meeting - 1/8/90 - Page 3
I
Appointed as Representatives on the SAMMIE Board are
John Nevins and Monte Matheson.
Those interested in becoming a member of MLA and receiving
their newsletter should contact Ms. Madson.
A motion was made (Matheson /Alsop) to have the Chairman
appoint five members to an ad hoc committee to study a pos-
sible revision of the PLS Agreement in the coming year.
Motion carried.
A motion was made to recognize the PLS "staff organiza-
tion" and that this organization be given a hearing (for one
or two spokespersons) when issues of staff salaries and
benefits are to be considered by either committee or full
Board (Dahlager /Kreie). This motion passed.
The next meeting, Feb. 12, will be for the Executive
Committee.
Meeting adjourned.
Respectfully submitted,
Judy Oestreich, Secretary
•
21/41 A':..' 0 -•..:r .• T 1.
'a1nD 91..11 cntrfW ..: T.r 1F41P1 0.
5ANA3 01 FU40' cXP ErrOITWE WIDELiNE AS OF I /90
LIRRARr PERCENT YF.
ACCOUNT DESCRIPTION CURRENT ACTUAL ACTUAL 600T - ACT
E O�GET T M1 5 -NONTN 9E AR _T�R7 QIF�R PC 7
DL LlRk A0.r
...�
6110
.w�ww. a AMU MACES
NEALTM INSURANCE
715,000.00
63.421.63
67,011.67
711,976.17
4 124
NEALrYI I NSURANC E - OEOUCTIRLE
11 , 040.')0
3
1,599.07
L,S99.0/
19,400, y3
6135
PE I�ISURI NCE
650.00 _
,744,nu
8 ') 00,724.00
_ 67.6 __
6,325.34
_ _ e7.6♦
6,117.3.
1,s3}
7w,40J.66
TOTAL
PERSONAL SERVICES
9
71,011.08
71,012.08
829,311.92 E
110 MATERIALS -
- --
9. DUO.OU
- - -_ -_
-_ --
63 OCLC AVD 3TA CHARGES
6215
90O X S - A,m T
- CWIEDMEY
110,000
1.54 tl.66
_.2.548.!6___
117 4
731.49
6215
*EYERAL RIFE RC NCF
36.000.01
175.90
135, 911
15, d6�0
33.060.51 19
b2'.0
6 [ A 1F fUls
16, 000.OJ
3,550.
3,550.90
IL.w4 ,0.ID
21
6225
E TS
26 7>') OJ
191 7811 50
13 4 d8 51
_ 11.761.50
5 :
6270
SEMPHL
BENSON LIdRkRY MATERIALS
I 300.00
,S76.OJ
.JO
7.70
.n0
7.74
300.00
400.0,)
6235
CHIPPcWA COUNTY 1180.A0.r MATERIALS
COUNT LIS
19,25 5.00
1.098.00
1. 096.00
1.568.30
id�1
L
6 <4u
MJ4TE
MJYTEVLUFJ MATERIALS
13,650.05
399.18
399. 711
13.200.12
160.00
6245
625U
16MM FILMS
VIDEO TAPCS
4.050.05
I.d0u.00
1.600.00
2.200.00
b
6160
DISCS AND TARES
5 000
/•363.61
1 30 ).63
3. 67e_1
--
2 91
6260
SLIDE
SLIDES MVO fllr STRIPS
440.00
250.00
26.110
26.93
7J.20
7
6260
MICRFORMS
300 .00
.00
.00
25J.JO
l
6[lU
M1NUiNG
I.050.01
_ .00
.00
_ _.00 _
,OJ
300._30
0000.00
c
[
TOTAL
MATERIALS
244.431.00
24.920.27
24,920.27
219
1C
123 L4TAL05ING
TELE PM ONE ANO LINE LNAROES
9. DUO.OU
733. TT
-- 7 37.77 -
63 OCLC AVD 3TA CHARGES
_ 16 608.0
1 - -
L. 1116.00
6
9.792.40 41
6i2J CUM VLYJOR CNAR6E5
TOTAL CATALOGING
-'-
14,000.SU
731.49
731.4,0
-
2i,26d.>1
TOTAL VEHICLES
40,608.00
7,547.49
7,547.49
33.060.51 19
130 VEHICLES
TELE PM ONE ANO LINE LNAROES
9. DUO.OU
733. TT
-- 7 37.77 -
6390 OPERA AND MAINTE
6364 le SUP4VCE
14.60 0.00
- -- -
- - ----v65.
_ _905.82 _ _
15,674_19_7
637U AN ORTI2JTION
7.415. n0
8,000.9u
,624.92
1 627.92�
,
1,791.08 as
TOTAL VEHICLES
2
.00
2.5
.OU
2.569.74
e.000.00
23, 425.26 1
. 64tU
TELE PM ONE ANO LINE LNAROES
9. DUO.OU
733. TT
-- 7 37.77 -
-_ -- 6,240.23
6470
TERMINAL MAINTENANCE
1.000.00
.00
J MA�I N TENAM
KA TTE AND CONTRACTS
4.UOJ.UO
647J
• TOTAL
POSTAGE A..VO SHIPPI44
COMMUNtC Ai ION
12 7 1 5 .00 _
d0
,OU
dU3. ___11,Y11.S3
6
1,714.03
0.425.97 9
22.715.00
1,517.24
1.537.24
21,177.76 7
25n cOJ IPMlYT_ --
6455 NEW E401PMENT
6_
u
75.96
3S.9e
2.619.04
J MA�I N TENAM
KA TTE AND CONTRACTS
1.000.00
- - - 1S.O40,OU
.UO
_.DO
1,000,00 0
TOTA EQUIPM
7
1.37..07
1,714.03
0.425.97 9
0
18 6SS 00
1.409.99
1.4.9,99
17.245.01 e
160 JTMER
> 0
6571
J i SUPPLIES AND EOUEPMENT
SUPPLIES AND PRI NT IhG
1-560"'
105.4)
105.91,0
1,39x.57
7
6 5
RR OMOT ANT) PR06RAVMlNG
17,494.PU
1
0
BY P..9;
2o.59S.U7
S
4520
_
MILEAGE AND MEETINGS - STAFF
000 OJ
6.000.04
76. >4
15.
___ 525.46
g
55
M1LEArE AND MEETINGS - TRUSTEES
4, OJO.OU
;Oe,62
SS.eB
)J 6, 62
5,695.36
S
6514
F NE M
PRO 9EASMIPS (TRUSTEES)
400.0,)
SS, Stl
;.964,32
1
S >l3
654J
NSU0.ANLf
W S 4N0
_
11, 500.
_.00
6. r7L.U0
_ .OJ
- 9,
_400.3
0
6 549
LEGAL NOTICcS
AJ ')IT1Y6
160.00
.30
.00
100.00
0
6555
OO6XEEPtNG
- - -- -- SU0.00
:OJ0.
-- - .00 - -
- -- ,00
6555
LONTINUI N6 EDUCATION
71
')u
912 S. OD
?1`5:00 - -
-- 1 775. - coil
6SS6
SCHOL AR SNIP FWD
560.00
24.00
24.00
476.00
S
656
GTE MSI7N CJNTRACTS
1 coo . ')J _ _
10,540. DJ
.00
_ ___.00 _ _
- 00
_ 1.00D_YO
0
TOTAL
OTHER
.00
,OD
lu ,SDD.
5
68,494.00
10,464.20
10,464.20
541,029.60
15
1T0 SPECIAL
6 el J
LE FRIENDS, 1963
1. 389.04
6027
66)0
KS
LOCAL
LOCAL
_
2.716.00
.00
Su. DO
•DO _ -_
511. OU
-_ _1.3
O
2
S LSO
S(A 915 5.. -5 TAN
SNL-
7,050,00
_ pp
•9U
I 1. JO 050.00
00
0
-SMTAN
- _
2.')00.0..
". 1.
... ..
.U. __
6e 70 LAPSE PRINT FUNJ
1 0.52 1.tl27.46 9
15144.00 ;98. _ 3
._ _118679.16 1.21 9
P I NAL TOTALS 46 ACCOUNTS
BALANCE LEFT ON HAND
.._1.336,386.00 119.879.1! 119,879.1! _ _1.46 02 9
6 211,988.37 6 211,988.37
Al /Jl4w.
1/u7/92
Yfu'1.•�•_f•IJ LIJA.d1
.Y.T ••
LflUNfY 14
JANUARY 1990
4s 02:00 O1 FIT .'.' )
INT. cyll f:0 ♦f:d.VC3
J4 .Y.T.•
F
- I ,Ie
LIRA SMY
REVENUE GUIDELINE
AS OF 1/90
AM
URER. -P
Pe 3C F,VT.
ACCOUNT DESCRIPTION
CURRENT
ACTUAL
ACTUAL
BOST - ACT
CARRIED FORWARD
BUDGET
- -
- THIS -MONTH __
PEAR -TO -DATE - --
DIFFERENCE PC
'- Ol L1D , A13dNCE
S 143,296. 48
S 143,296.48
010 AFC•IPtt
�� - S A AL AI
331,020.00
,Op -
--- - - - - -- -----
5110 RAG SiJNf. COUNTY
5115 CHiPPLWA
22,009.nu
5,>22.d2
,OU
S,S22.22
131.JOO. JO
1e. 560.79
_ COUNTY
5 122 KANJ IT9r11 CuUNTY - -
- -- -- I4. 122.00
18, 450.50
19,550.50
5y.w11. >D
5122 LAC Oil PA•LE COUNTY
117,4 >4.OJ
?J,11J.50
14,117.50
4..040. 59
-
SI23 N L LF09 COUN
J9.t: 5. nu
.00
.01)
Ju N>.20
_
5130 vt E3lEM C]uViY
1 ?,±37.05
- _
.B,7J4,0U
.00 --
- 00
.OU
- - -
71,137.00
--
5131 RENVILLE COUNTY
>S,1JS.OJ
17,071.1.
17,071.00
sl.d13. Jo
_ 5115 SAIFT COUITI
]1520,00
7,:95.50
7,785,SO
46,051.50 I
5131 YTLL Oa NFJIC INE CJVNTY
Jw. B11. OU
__ .00
9,!01 .00
.00
6.32 1-
_ 7w, 560. u0 __
70.
51 40 APPLF(]N
5145 P_ 45nN
9,1u5.00
[,320.25
? 716.25
.
51.. u0 7
7 2
e,Y 5.75
S1 CLEMCUE
-1 S 1 6J9.OU
____ 6,452.25 _
IL
;4
51 5 5 GA4CEYTLLE
16, 425.00
0,600. 25
_6,151.25_
5,626.25 ----
19,e1J.75 -- 2
5137 GRAN IIE FAL
7,815.00
968.75
969,75
2,904.d5 1
-
5162 HJTCNIVSON ----
- - - - -- <1, 195.00
5.298.75
5,298.75
,-
15 2
5165 KLAKHJYEV
u/,
Iw. 424.90 "-
-' -" IL, 41 L,0U
34.272.20 ,
517 UTC7ff ) LLD
3,968.00
997.40
9i7.OJ
L 7
- 517[ 71iVfA
41 9>2. Su
-- - __
14,.60.29
_ 10,4.3.00
11, 3S Y. 20
SI15
19, DJ
.,9 80.50
4.9.9,50
_ __2
Iw. 9f 1. 50 - 2
WILLMAR
S1 RJ R LYgR
11,7„9.00
J 197. J0
1,1,7.00
1 1.591.50 2
X85 °IRJ ISL AVD
Y 2,Oy0.0u_
_ 20.512 _50
2), 0.1.50
63.537. 50 2
5190 nAN20N
F, Pyf,OJ
[,21l.
5195 viCTOe
l> 6w�. nJ
r
0,160.50
1.16O. So
9,r41.50 7
_
S165 Mi(n2 OT- -_
- _ 7,747.00___
I,Y19. 75
5205 PENVILLE
14,365.00
3r591.2i
___ _1,936.75
_ 7,591.75
12,273.T5 T
_ 5410 CASH RECEIPTS 6 SALES TAR
9,9e1.n0
.6
4,494.25
3,502.47
.2,490.25
7.47U.iS >
J GAF (f
_ __
-
_ 7,502.41
42.v97. >7
5430 I.ITER.ST
I
1 .0.0.90
v0
_ __
.OJ
1.090.27
• TOTAL RECEIPTS
•
.O0
7,500.20 ,
1 25 1.824.00
_176. 464.69
118. 464.69
1,07 _ 1'
- 020 REIM3USEMENTS (LOCAL GOVERNMENT)
5601 •ET88J4SEXEN TS - CNIPPE�4 COUNTY
- n - --
32 0
--- - - -
- -- - -- --
-- - ,OJ
S1110 REIMBUASEMENTS - BENSON (MATERIALS
ONLY) 1,576.00
.00
32,020.00
_ Se4P -.TAR - Ce1PPERA COUNTY ( MATERIALS
- Se Tr a�IM�- MJ41EV
UNLYI _19.1 >S.OU _-
.00
- Iv,U05.00
.04
10 JLO.00
1.579.20
9,255.20 5.
JEU (MATERIALS O,VLY
• TOiAI REIMBUSEMENTS (LOCAL GOVERNMENT)
a;
.00
.DJ
--
66,460.00
10,000.00
10,000.00
56,460.00 1
- 030 JTNFA Af1MJU.lS,MENIS
S87J 914tR RETNIURSERENTS
• - SbT �I �TNER RE [M8UR5 M N S
7 959.00
_ 10 6.38
10 6.3 0
2,4S1.62
2,9T00
166.36
106.38
_
Z, Bdl.e2 i
_ .__________._.
- 50 uT.IF4 FUNDS
._____
S9W GLEVCJ• cUVU
1.390.00
.JO
S92u
5927 4
LOCA
L E QUIP ME NT
__
.J
.OJ
O U ,
I.30.00 9
2 ,117.00 J
FAMILY TIES
5970 i NILY TIES FUND
2.000.00
60
.00
2, JOJ.uO 4
5 n0
-
_ .00
.OJ
0.011.00 0
3950 SALES TAI
1 1Y9.�u
2000,00
,00 -
- -- 00 - - -�
-
�- �1.99Y.00 - .00 -0
• TOTAL OTHER FUNDS
15,148.02_
.00
_ .00
13.144.00 0
• TOTAL LISAARY
188.571.07 _ _ _18 1,147.818.93 14
•! I INAL TOTALS 40 ACCOUNTS 1.3361190.00
TOTAL RRCEIPTS AND BALANCR
368.571.07_ _ 166,571.07_ 1.141.818.93 14
$ 331,867.55 S 331,867.55