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cp04-10-1990 cHUTCHINSON CITY CALENDAR WEEK OF Anril R TO Anril. 1'v , 1990' I SUNDAY MONDAY -8- -9- PALM SUNDAY I BEGINNING OF PASSOVER 2:00 P.M. - Open Bids at City Hall for Letting No. 2 VVEDNESDAY -11- 10:00 A.M. - Directors Meet at City Hall 11:30 A.M. - CAER Committee Meeting at Pol Department THURSDAY -12- FRIDAY -13- GOOD FRIDAY TUE�Y 1 PASSOVER 7:30 P.M. - City Council Meeting at City Hall SATURDAY -14- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 10, 1990 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Thor Skeie, Faith Lutheran Chruch 3. Consideration of Minutes - Regular Meeting of March 27, 1990 and Special Meetings of April 2, 1990 and April 3, 1990; Bid Opening of April 3, 1990 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - March 1990 2. Parks & Recreation Board Minutes - January 31, 1990 3. Airport Commission Minutes - March 26, 1990 (b) Appointments to Boards And Commissions: 1. Senior Advisory Board - Reuben Holman and Ruby Krueger 2. City Tree Board - Scott Peterson 3. Library Board - Delores Brunner, Bill Scherer, Roxanne Wigen, Kristin McGraw, and Audrey Top Action - Motion to order report and minutes filed and ratify appointments 5. Public Hearing - 8:00 P.M. (a) Assessment Roll No. 255 - Letting No. 1, Project No. 90 -04 Action - Motion to close hearing - Motion to reject - Motion to approve and adopt Assessment Roll No. 255 and award contract - Motion to waive readings and adopt Resolutions No. 9222 and No. 9223 It CITY COUNCIL AGENDA - MARCH 27, 1990 Page 2 9 6. Communications, Requests And Petitions (a) Consideration of Request to Hold Memorial Day Parade And Memorial Service On May 28, 1990 Action - Motion to reject - Motion to approve (b) Discussion of Correspondence from Louis F. Brunner Regarding City Right -of -Way Action - 7. Resolutions And Ordinances (a) Resolution No. 9230 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 9231 - A Resolution Accepting $137,500 From Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 9232 - Authorizing Release of Pledged Securities From Marquette Bank Of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 8. UNFINISHED Business (a) Consideration of Variance Requested By Sherman Buschow with Unfavorable Recommendation of Planning Commission (FROM MARCH 27, 1990 MEETING) Action - Motion to reject - Motion to approve 9. New Business (a) Consideration of Entering Into Shoreland Grant Agreement With DNR Action - Motion to reject - Motion to approve and enter into agreement 11 CITY COUNCIL AGENDA - MARCH 27, 1990 Page 3 (b) Consideration of Building Permit Policy Action - (c) Consideration of Purchase Agreement for German Shepherd Dog for City of Hutchinson Police Department Action - Motion to reject - Motion to approve and enter into contract (d) Consideration of Sgt. Ron Kirchoff Attending National Peace Officers Memorial Day Service In Washington, D.C. Action - Motion to reject - Motion to approve (e) Consideration of Recommendation By City Solid Waste Management Committee for Recycling Program Action - Motion to reject - Motion to approve (f) Consideration of Bids for City Fire Marshall Vehicle Action - Motion to reject - Motion to approve and award bid (g) Consideration of 1989 Water /Sewer Fund Reimbursement To General Fund Action - Motion to reject - Motion to approve transfer (h) Consideration of Consultant Study for Municipal Airport Improvements Action - Motion to reject - Motion to approve (i) Consideration of Delaying Projects No. 90 -01 and No. 90 -02 Until 1991 Action - Motion to reject - Motion to approve - Motion to waive readings and adopt Resolutions No. 9228 & 9229 (j) Consideration of Ordering Preparation of Assessment Roll And Setting Assessment Hearing for Letting No. 2, Project No. 90 -08 Action - Motion to reject - Motion to approve roll preparation and hold hearing - Adopt Resolutions CITY COUNCIL AGENDA - MARCH 27, 1990 Page 4 (k) Consideration of Approving Plans And Specifications for Letting No. 4, Project No. 90 -03, And Advertising for Bids Action - Motion to reject - Motion to approve plans and specifications and advertise for bids on May 7, 1990 - Motion to waive reading and adopt Resolution No. 9225 (1) Consideration of Approving Plans And Specifications for Letting No. 5, Project No. 90 -05, 90 -06, 90 -07, 90 -13, 90 -14, 90 -18, And Advertising for Bids Action - Motion to reject - Motion to approve plans and specifications and advertise for bids on May 7, 1990 - Motion to waive reading and adopt Resolution No. 9224 (m) Consideration of Establishing Amount of Bond Issue of $1,175,000 And Set Bid Opening Date of April 24, 1990 Action - Motion to reject - Motion to approve and set bid date - Motion to waive reading and adopt Resolution 9233 (n) Consideration of Setting Public Hearing for Amendments To Development Program And Finance Plan for Development District No. 4 And Approval of Tax Increment Financing Plan Action - Motion to reject - Motion to approve and set hearing April 24, 1990 at 8:00 P.M. (o) Consideration of Site Purchase Agreement with Shopko Action - Motion to reject - Motion to approve and enter into agreement (p) Consideration of Recommendation for Use of Tax Increment Financing Monies for Development of Parking Lot Action - (q) Discussion of Options for New Transit Vehicle Action - 10. Miscellaneous (a) Communications from City Administrator CITY COUNCIL AGENDA - MARCH 27, 1990 Page 5 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adiournment S MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 27, 1990 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, Marlin Torgerson and Don Erickson. Absent: Alder- man John Mlinar. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of March 13, 1990, special meeting of March 15, 1990, and bid opening of March 20, 1990 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - FEBRUARY 1990 2. NURSING HOME BOARD MINUTES - FEBRUARY 26, 1990 3. CAER COMMITTEE MINUTES - JANUARY 10, 1990 AND MARCH 14, 1990 4. CROW RIVER ART CENTER ADVISORY BOARD MINUTES - MARCH 13, 1990 5. PLANNING COMMISSION MINUTES - FEBRUARY 20, 1990 6. HOSPITAL BOARD MINUTES - FEBRUARY 20, 1990 (b) RENEWAL OF INTOXICATING LIQUOR LICENSES 1. GOLD COIN 2. VICTORIAN INN 3. O'TOOLE'S 4. SHEEP SHEDDE The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to order report and minutes filed and issue the liquor licenses. I �l ' CITY COUNCIL MINUTES - MARCH 27, 1990 Page 2 5. PUBLIC HEARING (a) IMPROVEMENT PROJECT NO. 90 -17 (CONTINUED HEARING) Following discussion, Alderman Torgerson moved to close the hearing on project No. 90 -17 at 7:35 P.M. Motion seconded by Alderman Lenz and unani- mously carried. The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to reject the improvement and to waive reading and adopt Resolution No. 9219. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) UPDATE OF SITE PLAN DRAWINGS FOR BURGER KING /GAS & GROCERY /CAR WASH Mr. Kyle Danberg, project manager, reviewed the pro- posed Burger King project. Following discussion, no action was taken. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9218 - RESOLUTION FOR PURCHASE The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS None. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Torgerson to authorize discontinuation of service at noon on April 2 unless other arrangements had been made. Motion seconded by Alderman Lenz and unanimously carried. (b) CONSIDERATION OF MN /DOT COOPERATIVE CONSTRUCTION AGREEMENT, SUPPLEMENT NO. 1, REGARDING T.H. PROJECT (ADAMS STREET SOUTH) Following discussion, Alderman Torgerson moved to CITY COUNCIL MINUTES - MARCH 27, 1990 Page 3 approve the agreement and to waive reading and adopt Resolution No. 9220. Motion seconded by Alderman Lenz and unanimously carried. (c) CONSIDERATION OF DOWNTOWN STREET LIGHT REHABILITATION Mr. Gary Moen addressed the issue of repainting the light poles in the downtown area. Following discussion, Alderman Torgerson moved to con- tinue the item to the May 22, 1990 meeting. Motion seconded by Alderman Lenz and unanimously carried. (d) CONSIDERATION OF CO- SPONSORSHIP BETWEEN CHAMBER OF COMMERCE AND CITY OF HUTCHINSON FOR 1990 "MUSIC IN THE PARK" SERIES Following discussion, Alderman Lenz moved to approve. Motion seconded by Alderman Erickson and unanimously carried. (e) CONSIDERATION OF TRAFFIC SAFETY RECOMMENDATIONS FROM HUTCHINSON SAFETY COUNCIL Following discussion of the Safety Council recommenda- tions, no action was taken. However, the Police De- partment will monitor Jefferson and Oakland. (f) CONSIDERATION OF TRANSFER OF FEDERAL AID URBAN FUNDS (FAU) TO S.P. 4307 -20 (T.H. 22 SOUTH) AND S.P. 4307 -37 (T.H. 7 EAST) Following discussion, Alderman Torgerson moved to approve the transfer and to waive reading and adopt Resolutions No. 9214 and No. 9215. Motion seconded by Alderman Lenz and unanimously carried. (g) CONSIDERATION OF ENTERING INTO CONTRACT WITH JUUL CONTRACTING TO RECONSTRUCT MANHOLE ON FIRST AVENUE S.E. JUST EAST OF RAILROAD TRACKS AND CONSTRUCT INSIDE DROP AND SANITARY SEWER LINE TO EAST Engineer Rodeberg reported on the construction of the line. Alderman Erickson moved to approve and enter into contract with Juul Contracting for an estimated cost of $4,000. Motion seconded by Alderman Torgerson and unanimously carried. CITY COUNCIL MINUTES - MARCH 27, 1990 Page 4 (h) CONSIDERATION OF RECOMMENDING MN /DOT PROVIDE CONTINUOUS AND REASONABLE ACCESS TO ALL BUSINESSES AND RESIDENTS ON T.H. 7 EAST DURING HIGHWAY RECONSTRUCTION Engineer Rodeberg reported on an informational meeting held with the people on Hwy. 7 East. It was his recom- mendation to request MN /DOT to provide access to all the businesses and residents along Hwy. 7 East during the highway reconstruction. Following discussion, Alderman Torgerson moved to ap- prove and waive reading and adopt Resolution No. 9216. Motion seconded by Alderman Erickson and unanimously carried. Administrator Plotz commented that Ken Gruenhagen, owner of the Hutch Motel, had requested Council approv- al of private signage along Hwy. 7 East similar to what was done during the Hwy. 15 South construction. Following discussion, Alderman Torgerson moved to auth- orize City staff to work with the businesses regarding signs. Motion seconded by Alderman Erickson and unani- mously carried. 8 (i) CONSIDERATION OF BIDS FOR PURCHASE OF LOGS AND LIMBS AT TREE DUMP Following discussion, Alderman Torgerson moved to ac- cept the recommendation of the City Forester to award the bid to Duane Otto for $427. Motion seconded by Alderman Lenz and unanimously carried. (j) CONSIDERATION OF BIDS FOR PURCHASE OF GRASS AND SIDEWALK MAINTENANCE MACHINE FOR PARK DEPARTMENT Following discussion, Alderman Erickson moved to award the bid to MTI Distributing Co. for a net price of $14,210 after trade -in of 1983 machine with attach- ments. Motion seconded by Alderman Lenz and unanimous- ly carried. (k) CONSIDERATION OF VARIANCE REQUESTED BY SHERMAN BUSCHOW WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to table until the April 10, 1990 Council meeting. Motion sec- onded by Alderman Lenz and unanimously carried. CITY COUNCIL MINUTES - MARCH 27, 1990 Page 5 (1) CONSIDERATION OF VARIANCE REQUESTED BY CONGREGATIONAL UCC WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Erickson moved to ap- prove the variance and waive reading and adopt Resolu- tion No. 9217. Motion seconded by Alderman Lenz and unanimously carried. (m) CONSIDERATION OF SKETCH PLAN REQUESTED BY M & P PARTNERS, LYNN TOWNSHIP (TWO MILE RADIUS) WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to re- ject and refer back to the Planning Commission. Mo- tion seconded by Alderman Lenz and unanimously carried. (n) CONSIDERATION OF SKETCH PLAN REQUESTED BY M & P PARTNERS, ACOMA TOWNSHIP (TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION WITH STIPULATIONS Following discussion, Alderman Torgerson moved to refer to the County with no objection and to follow the rec- ommendations of the Planning Commission. Motion sec- onded by Alderman Lenz and unanimously carried. (o) CONSIDERATION OF HOLDING CANVASS OF SPECIAL ELECTION ON APRIL 3, 1990 The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve the canvass of special election at 9:00 P.M. on April 3, 1990. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported the City had received an Initiative Petition concerning the Sunday liquor ques- tion. He will verify that the names on the list are qualified voters and report back to the Council. (b) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson commented on the Shopko materials distributed. Following discussion, Alderman Torgerson moved to hold a special meeting on April 2, 1990 at CITY COUNCIL MINUTES - MARCH 27, 1990 Page 6 5:30 P.M. Motion seconded by Alderman Erickson and unanimously carried. The motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimously carried, to approve the Pace Laboratories, Inc. proposal for asbestos test- ing of Shopko site at approximately $6,600. The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to enter into contract with Robinson Appraisal Company, not to exceed $9,000, with the scope of the work to be determined by the properties to be appraised. It was reported that a public hearing will be held April 24, 1990 regarding the modification of the tax increment program and the creation of a new tax incre- ment redevelopment district for the Shopko project. Attorney Anderson commented on some assessments on Jef- ferson Street and stated a number of property owners were hooked up to sewer and water but were never as- sessed. It was his recommendation to assess the prop- erty owners at the cost in 1980 and to hold a 429 assessment hearing. (c) COMMUNICATIONS FROM ENGINEER JOHN RODEBERG Engineer Rodeberg commented that Florence Satterlee had complained about dust in the rear of the police sta- tion. The Street Department will put some calcium chloride on the dust. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Lenz, seconded by Ald- erman Torgerson and unanimously carried, to approve and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:40 P.M. • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, APRIL 2, 1990 The special meeting was called to order by Mayor Ackland at 5:30 P.M. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Attorney G. Barry Anderson, Finance Director Kenneth B. Merrill, Butch Wentworth and Ivan Larson of Hutchinson Utilities, and Walt Clay of the Hutchinson Telephone Company. Mayor Ackland stated that the purpose of the meeting was to re- view the proposed Shopko project and related documents. The de- velopment agreement was reviewed section by section. No action was taken. The Chamber of Commerce presented a request pal Park Place parking lot for the 1990 Arts Following discussion, approval was given for parking lot at the rear of 101 Park Place in the Arts and Crafts Fair. There being no further business, the meeting u to close the munici- and Crafts Fair. the use of the conjunctiion with adjourned. a5 � MINUTES BID OPENING TUESDAY, APRIL 3, 1990 Finance Director Kenneth B. Merrill called the bid opening to order at 2:00 p.m. Also present were City Administrator Gary D. Plotz and Secretary Bonnie Baumetz. Publication No. 4094, Invitation for Bids, Purchase of One Used 1989 or Newer Automobile was read. The following bids were opened and read: Myron Wigen Chevrolet $ 9,300.00 1989 Corsica Chevrolet Hutchinson, MN Plowman's Inc. 10,655.00 1990 Spirit Dodge Hutchinson, MN 11,360.00 1989 Lancer Dodge 9,682.00 1990 Tempo Ford The bids were referred to the Maintenance Operations Supervisor for review and recommendation at the City Council meeting April 10, 1990. The bid opening adjouned at 2:15 p.m. Mayor ATTEST: City Administrator t ,r�o MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 3, 1990 The special meeting was called to order by Vice - President Mlinar at 9:00 P.M. The following were present: Vice - President John Mlinar and Aldermen Craig Lenz, Marlin Torgerson and Don Erick- son. Absent: Mayor Paul L. Ackland. Also present: City Adminis- trator Gary D. Plotz and Election Clerk Kenneth B. Merrill. Clerk Merrill presented the Council with the sealed envelopes con- taining the count of ballots by precinct. The Council members then proceeded to canvass the election returns of the April 3, 1990 spe- cial election. The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to accept the election results as submitted and to waive reading and adopt Resolution No. 9221. There being no further business, the meeting adjourned. I t 14 REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION N row OUildi.p Mann {ntrm nu cnenMe. b klwopr , ers DOa ONOw MdeepeL ❑ D nlulnQ M.mrts CD Merled wltn eno[Mr srebm El Spin into two or morn {r{tem. ❑ Anmaro lend oeu ❑ Had abler lh.,.{ If no M.mns were rswro dunnl role Penod. inert IXI m tM ooa end rrtwn tk�e loan wes. deucned wines uses IlnalMd trod [o rju nd l well, 9 deldw. e iQ eyf ferns en0 ulil t – Sann of ITT –too _ 2�DR�0631 WNrAPenVNNrtlls/ i wr rewln rM enpl 555 103500 9 S 9990 DES 1 0 26 9999 02T33 JAMES NASEE SE66 OFFICIAL CITY RKL 37 V4SSIR6TOR AVE VEST VUTCVI AS ON RR 55550 FIMeW OI Me GnNp 1201 Em TMM Street Iry1rvCLOm pemCIYOM Fw leNr.wnMBr, IN 47132 runn 13- "' M. ca collacl 1301 -]2W. PRIVATELY OWNED Nu ttpr of PWIICLY OWNED V{luau on of BVildmQf XOUfinE COwIruCTOn Numgr of Vllwtgn 0t umu DTdc 11 Buildmla. HUUiIiY c dnrt fn1 "n rs N CE'""' _ 2 Aa9 I MH PL I--- CONTINUE ON REVERSE SIDE r 16 PFRHIT� - 1 1. 16P.955.00 TOTAL VALO4TI4G t No VCIU"'u' OI NumDe -of Yaluet of Bulldin8s Room! slrucum c dn t cants ap BWldln R c P. ooms c �" Ill IDi I[1 m t c on , e +rr mOtele. lr�d tounit [e0inl Idl lel III I nl eccammodetlan{ onlrl 211 , nnousskelpin/ .,ul 216 NEW NONRESIDENTIAL PRIVATELY OWNED PUBIICIY O W NED BUILDINGS Item HO Nu Vrluoua,, ar Numper . OI a, Ouikirp{ Con.OUttian Omrt cmu ValuetlM of c Cntt n ml laddnge Mnts ent. )p[lel, Md 31B W dl 111 uM Olner reF sous 219 320 wa es 1pwlmn l lnd ooen deckedl 121 I.NOna.. —cpilr garages 222 end wmwonel 32 ink {, Md wofesslMN 32F rke alb wdltiel 329 nd 126 1 CUetdmerumce{ 327 residemiel Mriklilq{ 328 l otMnMn DWlduI s 329 ADDITIONS, ALTERATIONS, AND ►RIYATEIY OWNED /VRIICLY OWNED CONVERSIONS INm No. NumEer VNwtpnW Numper of Guft,. cMrtructim Orrld [tine Vekutian dl of conrtrVCtan bl Iel a,ekirq{ QrY! mb – chaawfr radamns o/ gel gel gel If Mrpprb jn nem 438. 431 S AQ,A50 N CE'""' _ 2 Aa9 I MH PL I--- CONTINUE ON REVERSE SIDE r 16 PFRHIT� - 1 1. 16P.955.00 TOTAL VALO4TI4G t Sued, I H"' I5u mft., YMI. ��^�° YnN. SiIgM�lwn;ly houses bn.cMd.M detwhwl k6 Two -hmdr puiyrnpa SeE hrw -.nd founbmrPr Wild;nps 047 I. FIVPa more lemNy Wpdmp. ME All omP,.1.in seM nructure. NE INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 0500.000 OR MORE Meese provide <M f.H.P,,np mlwmrtyn lor.wh perm,l v.IU.d v 5500.000 w mor. ."bled m ..o..n. I lNOUph IV "am No O .N, NYmLa.1 Irom 06WI °^ Name end ware,. of YNUayn of uc, pwnsrw Wilder um, lXl consVUny^ Omf pnr. Neuun ° .uner,q• I —IV on. "^ ^• bI Im ml Im wI Iu I School Addition utchlnson School Dist. r,hr - _Xd_23 a• ________________.__ sa.&M Hutchinson. MN c - - 7. -S�hgo t_ROag Scuth________ f1l PUnh[ 87 C 875 School Rd. o. hn n MN ° OI - � Prrv.,• Sa. warn. Rr,q Pl 0urtlr,q ... . -- . _. .___ _ ° land of huft, ZIPnr... __________ _ _ _ sn. wa,•u ___ ______________________ Jludw 1 FM of luib,q _____________ - QPrb.t• Srt wdnu I�PP.Ii[ ° Kv 01 Curpi,p Sne warm " rPUGL[ Say OI purMrrq __________ _____________ - ❑hnu. ______ sn. wavu ❑P ° XYy Pa k.arc ----------------------------------- rhrv.l8 sii: derv.; ______._______._ was 1 vy o iy;,q ____._._ []hrnu e Commsnu n NrmkL.Y ❑Np ❑Yn M PN.wp;w wGriorlN;n /orm.NOn in np.rairp IN. blyn ff y. fe., TN.pMne cod• NuIIIN, eu.nuun t t MINUTES Parks & Recreation Board January 31, 1990 Members Present: Roger Haggenmiller; chairman, John Mlinar, Lee Cox and Virgil Voigt. Also present were Dolf Moon and Karen McKay. The meeting was called to order at 5:20 p.m. The Minutes were read and approved by a motion made by John Mlinar, and seconded by Lee Cox. The board unanimously agreed. Celebrate 1990 Grant -A weather related extension was received from the state for the completion of the grant. It allows the city to spend the some of the money that wasn't used in 1989 to complete the grant. There will be three mini celebrations including Arbor Day, the Olympic Festival and in the fall cross country skiing or possibly in 1991 depending on the snow. Review of Annual Report -The board received a copy of the annual report, and the following items were noted. Administration -There will be an individual designated to keeping a safety supplies inventory, a vehicle maintenance record and a playground equipment safety check list. Parks -One area of concern is the amount of mowing being done along roadsides and at the airport. Dolf met with Doug Meier and discussed using a growth retardent at the airport site. The labor report showed the overall percentage of time spent doing various jobs. Volleyball standards will be replaced with square poles in 1990 to help prevent bending. The overhead doors on the North Jaycee Shelter will be replaced with something more energy efficient. A portable irrigation system for Roberts Park will be investigated this year. A new 5 -10 year plan for the parks will be done in 1990. Forestry-The Forester would like to continue making improvements in the flower beds in 1990. The goal for the Tree Dump is to have established hours and have a monitored situation. Recreation -The statistics listed showed the participation in various programs. A goal for 1990 is see an increase in participation in the playground programs. Civic Arena -The rental of the concession stand to the Youth Hockey Association is going well; the arena receives a percentage of revenues. The renovation begins in 1990. New dasher boards will be installed in 1991. Dry Dock- Rxceeded their goals for 1989; in six months of 89' 110 memberships were received; 200 memberships is the hope for 1990. Park Adoptions -The Elks Club is interested in adopting a park. Areas under consideration are Orchard Park and Tartan Park along the river. �'cl • lam/ Minutes Parks & Recreation Board January 31, 1990 Page two Board Items There has been a request from the residents at Park Towers for a sidewalk along the west side of South Park. The next regular meeting of the Parks & Recreation Board will be Wednesday, March 28th because of the absences in February. Adjo urnment -The meeting was adjourned at 6:30 p.m. by a motion made by Lee Cox and seconded by Virgil Voigt; the board unanimously agreed. t i s MINUTES AIRPORT COtM7ISSION Monday, March 26, 1990 Meeting was called to order at 8:20 p.m, by Chairman Doug McGraw. Members present: Chairman Doug McGraw, Dennis Kahl, Dave Skaar, Mark Lopac and Mayor Paul Ackland. Member absent: John Miller Motion made by Dave Skaar, seconded by Dennis Kahl and passed unanimously to request permission from the City Council to begin a preliminary engineer study for airport improvement project. Motion made by Dave Skaar and seconded by Mark Lopac, passed unanimously for a delegate from the Airport Commission to be on the April 10th Council agenda. Next scheduled meeting will be April 30th, 1990 in Council Chambers at 8 p.m. Meeting adjourned at 9:00 p.m. It Report submitted by Doug Meier. PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, MARCH 22ND, 1990 PUBLICATION N0. 4100 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 255 LETTING NO. 1 PROJECT NO. 90 -04 H,; chinson, Minnesota March 13th, 19;0 TO WHOM IT MAY CO "CERN: Notice is hereby given that the Council will meet at 8:00 P.A. on the 10th day of April, 1990, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of McLeod Avenue and College Avenue from Main Street to C:k Street and 5th Avenue N.E. from Bluff street to T.H. 7 East by the construction of Sanitary Seh�r and Appurtenances. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by October 1st, 1990. You may, at anytime thereafter, ,ay to the City Administrator the c.tire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made ', November 15th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 9 percent per year. The right to partially prepay the assessment shall be until October 1st, 1990. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $14,073.48. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected - property owners as it diems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testifier, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the obje ^tor may call witnesses or present such testimony as the objector des- es. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3• The objector may be represented by counsel. S- /4- Publication No. 4100 Page 2 4. Minnesota rules of evidence will not be strictly applies; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final Presentation to the Counc _1 based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days afte the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Sections [ '35.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated fo, any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it may, within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. ^ 1 _ c, Gary D. Plotz,''City Administrator City of Hutchinson, Minnesota t it L RESOLUTION ACCEPTING BID AND AWARDING CONTRACT RESOLUTION N. Is LETTING NO. 1 . 1 PROJECT NO. 90 -04 WHEREAS, pursuant to an advertisement for bids for the improvement of McLeod Avenue and College Avenue from Main Street to Oak Street and 5th Avenue N.E. from Bluff Street to T.H. 7 East by the Construction of Sanitary Sewer and Appurtenances; bids were received, opened, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder_ Amount Bid Juul Contracting Company $ 58,520.55 Randy Kramer Excavating $ 66,495.65 Duininck Bros., Inc. $ 70,753.70 Machtemes Construction $ 74,846.70 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed; and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the City Council this 10th day of April, 1990. Mayor City Administrator • RESOLUTION ADOPTING ASSESSMENT RESOLUTION NO. 9223 ASSESSMENT ROLL NO. 255 LETTING NO. 1 PROJECT NO. 90 -04 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of McLeod Avenue and College Avenue from Main Street to Oak Street and 5th Avenue N.E. from Bluff Street to T.H. 7 East by the Construction of Sanitary Sewer and Appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1991, and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1st, 1990, until the 31st day of December, 1991. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3• The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1990; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15th, or interest will be charged through December 31st, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10th day of April, 1990. City Administrator Mayor r t J A AMERICAN LEGION HUTCHINSON POST NO. 96 Hutchinson, Minnesota 55350 Pi�&' �.�/ � l.(J/ / l /�Jf} �pu.�/ ©r� ��ir✓ � f2E6T �u fly �,�rz t � e b o y ti U O f-7 S e v2. L) n) c E i9 pp2E Cia to t t "41 FOR OFFICE USE ONLY Date Received: APPLICATION FOR PARADE PERMIT Approved: 1. Name of Organization G Lgy� 2. Address of Organization Phone 6 - .2.6 3. Authorized Officer's 4:! Officer's Address ?j �jd9! 1�� �u�e� Phone s9 5. Parade Chairman 6. Parade Chairman's Address R K Phone 7. Date of Parade rq0,:4 Assembly Time 9 8. Location and Description of Assembly Are fCi� �r 9. Starting Time of Parade _ j ; :Z � Estimated Time of Termination �4 10. Starting Point of Par 11. Route of Parade Trave ade 1 �lGtl in' Y r C�2 Q 12. Termination Point of Parade 13. Approximate Number of Units, Animals and Vehicles Type and Description of Animals and Vehicles 14. Maximum Interval of Space to be Maintained 15. Maximum Length of Parade S 16. Minimum and Maximum Speed of Parade 17. Portion of Street Width Traversed will constitute Parade ith P L, w � '2 Units 3 S b C& VI ra ------------------------------------------------ Approved this day of 19 upon compliance with the following terms and conditions Chief of Police 1 , 4. t s s Saltman, Inc.* Louis F. Brunner 968 Hayden Ave. SW Hutchinson MN 55350 �•1234g -- V James 0. Marka,Building Official City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Deer Mr. Marks: March 31. 1990 Attached for your reference is your letter and also the photograph taken March 28, 1990. Please note that the warehouse doors are not open and there is no pickup in the photo. I was not at the warehouse when the photograph was taken. The truck arrived about a half hour earlier than expected, but as soon as I arrived at the warehouse, I made the driver move it. We do not unload from the existing loading dock. That was installed to unload train cars. We do also ship by rail. The curb cut and apron are used only to parka pickup truck with flat bed trailer entirely off the road bed. Since last September, whenever we ship by semi truck, we have unloaded them by having them park in the parking zone and unloading with a fork lift. At no time are they encroaching an the right of way nor are they blocking traffic. We try to be as safety conscious as we can and hope you realize that after 15 years of selling salt in this area, we have tried extremely hard to be good neighbors to our customers, our competitors and to our fellow townsmen. If you think it feasible, we will put a sign on the rail loading dock that is now the rear of our building stating it is not for semi loading. This should take care of the problem if truckers arrive when I am not at the warehouse. We appreciate your concern regarding our understanding of the problem and hope you will continue to enforce the Municipal Code equally well for all businesses in Hutchinson. If variances have been granted to other businesses, we also, in the future, will consider applying for a variance. Sincerely, Louis F. Brunner Saltman, Inc.® 968 Hayden Ave. SW Hutchinson, MN 55350 cc. Mayor and City Council fury D. Plotz, City Administrator 0. Barry Anderson, City Attorney John P. Rodeberg, Director of Engineering 6 —' (612) 587.5151 _ - - CI T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 March 28th, 1990 Mr. Louis Brunner 968 Hayden Ave. Hutchinson, MN 55350 Dear Mr. Brunner: Attached for your reference is my letter dated Ocrnber 4, 1989, and a photograph taken March 28th, 1990. As you can see by the photograph, it appears that an off loading semi is encroaching in the right -of -way, despite my letter requesting your cooperation to not encroach in the right -of -way or block traffic flow. Therefore, unless special arrangements are made or have been made with Hutchinson's City Council for encroachment, this act appears to be in violation of Hutchinson's Municipal Code and can be ticketed by the Police Department. Your cooperation in obtaining such approval from the City Council or providing other delivery arrangements is very such appreciated. Please inform this office in writing by April 30th, 1990, of your intentions. Thank you for your cooperation. Best regards, CITY OF HUTCHINSON I mes G. Marka Building Official JGM /pv enc. cc: Mayor and City Council Gary D. Plotz, City Administrator G. Barry Anderson, City Attorney John P. Rodeberg, Director of Engineering J (612) 587 -5151 HvrcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 28th, 1990 Mr. Louis Brunner 968 Hayden Ave. Hutchinson, MN 55350 Dear Mr. Brunner: FOR YOUR INFORMATION Attached for your reference is my letter dated October 4, 1989, and a photograph taken March 28th, 1990. As you can see by the photograph, it appears that an off loading semi is encroaching in the right -of -way, despite my letter requesting your cooperation to not encroach in the right- of -vay or block traffic flow. Therefore, unless special arrangements are made or have been made with Hutchinson's City Council for encroachment, this act appears to be in violation of Hutchinson's Municipal Code and can be ticketed by the Police Department. . Your cooperation in obtaining such approval from the City Council or providing other delivery arrangements is very much appreciated. Please inform this office in writing by April 30th, 1990, of your intentions. Thank you for your cooperation. Best regards, CITY �OFHUTCHINSON C, � es G. Marka Building Official JGM /pv enc. cc: Mayor and City Council / Gary D. Plotz, City Administrator G. Barry Anderson, City Attorney John P. Rodeberg, Director of Engineering is 5 10.45 fire, or disobey the lawful orders of a law enforcement officer or fireman present at the fire; or, (3) show a false light or signal or interfere with any light, signal or sign controlling or guiding traffic upon a highway, railway track, or navigable water; or, (4) place an obstruction upon a railroad track; or, (5) expose another or his property to an obnoxious or harmful gas, fluid or substance, with intent to injure, molest or coerce; or, (6) trespass or permit animals under his control to trespass upon a railroad track; or, (7) permit domestic animals or fowls under his control to go upon the lands of another within the City; or, (8) interfere unlawfully with any monument, sign or pointer erected or marked to designate a point of a boundary, line or a political subdivision, or a tract of land; or, (9) trespass upon the premises of another, and without claim of right refuse to depart therefrom on demand of the lawful possessor; or, (10) enter or be found upon the premises of any enclosed or fenced public property without authorization during hours the enclosed or fenced public property is posted as closed to the public; or (11) occupy or enter the dwelling of another, without claim of right, or consent of the owner, or the consent of one who has the right to give consent, except in an emergency situation; or, (12) enter the premises of another with intent to take or injure any fruit, fruit trees or vegetables growing thereon without the permission of the owner or occupant; or, (13) without the permission of the owner tamper with or get into or upon a motor vehicle, or ride in or upon such motor vehicle knowing it was taken and is being driven by another without the permission of the owner. SEC. 10.46. OBSTRUCTIONS ON PUBLIC PROPERTY. Subd. 1. Obstructions. It is unlawful for any person to place, deposit, display or offer for sale, any fence, goods or other obstructions upon, over, across or under any public property without first having obtained a written permit from the Council, and then only in compliance in all respects with the terms and conditions of such permit, and taking precautionary measures for the protection of the public. An electrical cord or device of any kind is hereby included, but not by way of limitation, within the definition of an obstruction. Subd. 2. Fires. It is unlawful for any person to build or maintain a fire upon public property except where expressly permitted with signs authorizing fires. Subd. 3. Dumping on Public Property. It is unlawful for any person to throw or deposit on public property any nails, dirt, glass or glassware, cans, discarded cloth or clothing, metal scraps, garbage, leaves, grass or tree limbs, paper or paper products, shreds or rubbish, oil, grease or other petroleum products, or to empty any water containing salt or other injurious chemicals thereon. It is a violation of this Section to place or store any building materials or waste resulting from building construction or demolition on public property without first having obtained a written permit from the Council. 205 (7 -1 -89) (612) 587.5151 w FCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 October 4th, 1989 Mr. Louis Brunner 968 Hayden Avenue Hutchinson, NN 55350 RE: Building Permit No. 9564 Dear Mr. Brunner: As you know, the City of Hutchinson approved Building Permit No. 9564 (copy enclosed) to install a curb cut and apron at 479 -2nd Avenue S.E. As a matter of clarification, I felt you should know that this Building Permit does not mean that your existing loading dock is an approved semi - loading dock, and therefore, you are not permitted to block traffic on 2nd Avenue S.E., or encroach into the right -of -way. You are of course permitted to load /off load with your delivery truck, as long as you remain on your property. If you have any questions or concerns on this matter, please call me. i Best regards, C OF k t W 1 /1 J es G. Marf:a Building Official JGM /pv enc. l_J • 3 "x$-90 o Qt�nni sr _ HUTCHINSON OPTIMIST CLUB • Z ��. ?� HUTCHINSON, MN 55350 At�� April 10, 1990 5° Hutchinson City Council 37 Washington Avenue West Hutchinson, MN 55350 Dear Sirs: The Optimist Club of Hutchinson would like to make a request again this year to reserve the use of Library Square on April 21, 1990. April 21 will be our annual Green -up Clean -up Day. Registration at the Park will begin at 9:00 A.M. and a brief ceremony will be held in the Park when the youth return from their pickup areas at approximately 11:00 A.M. Doug Meyer has been contacted to provide a city truck for • disposal of the refuse. We would appreciate your action on this request at your next meeting. If you have any further questions, please call me at 587 -2233. With kind regards, Joel Kraft Optimist Club JCK /rtb • RESOLUTION N0. 9230 CITY OF HUTCHINSON RESOL; TION FOR PURCHASE It The Hutchinson Citv Cnnncil authorizes the urchase of the I' e ITEM ' COST PURPOSE DEPT. 1 BI VENDOR T- Shirts Gylcol Pumps 1,406.11 Replacement WWTP Yes Harris Mechanical 1,545.70 Recreation Program Rec. I Prints Charming Corrossion Inhibitor 6,343.11 Operations Water YNalco Chemical Water /Sewer Installation2,203.5 New Garage Installation Water YJuul Contracting Annual Software Support 1,250.0 Maintenance of Software WWTP Yes Data Stream System Service Baseball Cage 1,760.0 Recreation Program Rec. Yes Nicklasson Athletic Paint 2,592.9 Street & Sidewalk Marking Street Yes Glidden Paint Co. 11 The following items were authorized due to an emergency need: ITEM COST I PURPOSE DEPT. BUDGET VENDOR Gylcol Pumps 1,406.11 Replacement WWTP Yes Harris Mechanical Date Approved: April 10, 1990 Motion made by: I S econded by: _ Resolution submitted for Council action by: 7-4. s RESOLUTION NO. 9231 A RESOLUTION ACCEPTING $137,500 FROM HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $137,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund and Capital Improvement Fund is hereby accepted. Adopted by the City Council this 10th day of April, 1990. t s Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 7 —j,r—. RESOLUTION NO. 9232 AUTHORIZING RELEASE OF PLEDGED SECURITIES FROM MARQUETTE BANK OF HUTCHINSON, MINNESOTA WHEREAS, the Marquette Bank of Hutchinson, a city depository, has requested release of the following securities under the collateral agree- ment with the City of Hutchinson: RECEIPT DESCRIPTION MATURITY AMOUNT 503923 U.S. Treasury Notes N92 06 -30 -92 $500,000.00 562616 FHLMC Pool 755037 500,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Administrator be authorized to release the requested securities. Adopted by the City Council this 10th day of April, 1990. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator u 7 -c. (612) 537 -5151 11yU7cH CITY OF HUTCHINSON " 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1990 TO: FROM: SUBJECT: Hutchinson City Council Hutchinson Planning Commission CONSIDERATION OF VARIANCE REQUESTED BY SHERMAN BUSCHOW Pursuant to Section 6.05, B3, of Zoning Ordinane No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On February 28, 1990, Sherman Buschow submitted an application for a variance to allow him to construct a building that does not meet the average depth of dwellings on the same street located at 1290 - 7th Ave. NW. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 20, 1990, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 8, 1990. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be denied, based on the fact the request does not meet requirements for variances. Respectfully submitted, r William Craig, C airman Hutchinson Planning Commission 0 �--A ' LOT I, BLOCK I, HELLAND'S SECOND ADDITION Bench mark° S EVENTH AVENUE Na Top of curb of catch basin Elevation = 1068.83 ° 0 our J9 97.72 �1 +a9 OI M II � M N M tuna 89 .31 I 30 1.690 (70.5) tura Zes.z -- — 50 Proposed garage 69.39 Q II V 1100r ellv.= 71.3 N O II 16 Proposed 69.3 a1 Q 69 .2a House O I� I1 O II N I II W 69.0 a 34 1 `. 1 7 0.0 1 3, House II I I I M — I I II t ura 69.99 Y x691 30 i ,69'. - .69.0 A pr ao i a 66.6 I a6 9, W. \I t 0 O O N 466.4 I� r e�9R10 100 -( &a' loo - �ss9.i8� =. 3G./0 6a. 3.1 10 0 —(4G.3 rJ) = ZS, 7 ()65.6 Tilt in14a6 _. 60.3 inv. along Shady Ridge Road = 55.9 = 85.7 = 62.0 = 58.2 = 75.1 Average setback 88'0 Lots 1 -11= 66.3 x denotes existing elevation ( ) denotes proposed elevation = 82.9 38.2 44.4 109.1 30.0 BUILDING PERMIT SURVEY FOR REV. S H E R M A N B U S C H O W I nereoy cerTlty That This survey was prepared by me or under my di Registered Land Surveyor under the laws of the State of Minnesota. Date March 2, 1990 supervision and that I am a duly Nlllard PeIIIren Reg. t✓JO. 9626 /� PELLINEN LAND SURVEYING Hutchinson, MN Scale: I Inch - 30 feet. Book P 96 Page 24 Job No. 9026 100.00 Q - 11 Front yard setbacks Q 11 Lot II Lot 1, 2 House House No. No. 521 511 = Lot 3, House No. 501 Lot I 4, House No. 495 Lot 5, House No. 485 Lot 6, House No. 475 Lot- 7, House No. 465 Lot 8, House No. 455 Lot 9, House No. 435 Lot 10,House No. Lot 11,House No. '405 x denotes existing elevation ( ) denotes proposed elevation = 82.9 38.2 44.4 109.1 30.0 BUILDING PERMIT SURVEY FOR REV. S H E R M A N B U S C H O W I nereoy cerTlty That This survey was prepared by me or under my di Registered Land Surveyor under the laws of the State of Minnesota. Date March 2, 1990 supervision and that I am a duly Nlllard PeIIIren Reg. t✓JO. 9626 /� PELLINEN LAND SURVEYING Hutchinson, MN Scale: I Inch - 30 feet. Book P 96 Page 24 Job No. 9026 N N • 1� —_ R t f B 4 =, in3o = SHADY HAVEN Z - -I 1 2 J Z z s l 1 I J o - 3 Ia' / � 3 N Ex •f QO O if eo ffbe � J � i o - q v is hELLIAI�DS ►+ lL2 SEVENTH AVENUE N.w ff f• fe oo •f QO Mpe if eo ffbe f1 ,InD • � Vol F l I e ¢� 1 z A I�'ID. 1 .e'10'1�ffe0 NOO HM y00 - - agar - y2' og _ / j t .onc j _ tH`PO OA KS R� `NG PARK LANE • Vol / 10 •ff � 2 7 9 2 i 2 8 O W J LA _ tH`PO OA KS R� `NG PARK Home plans t 1 L i q1 - Garage ----- - - - - --i t t I Future bedroom Future rec room 8 Do Very Joseph M. Miller Construction 18133 Cedar Av. S., Farmington Reggie Award winner! $733,900 - 5138,787 single - family detached This multilevel home has two bedrooms plus space for two additional bedrooms, one bath plus space for another, a kitchen with an eating area, a dining room with optional bay windows and a formal livino room. Features include an ooen , Bedroom Master bedroom Livin Foyer 2 1 eaaurf MENNEN RENNER Alw� OR 2 STATE OF IS l ZQ� & s90 DEPARTMENT OF NATURAL RESOURCES DNR INFORMATION 500 LAFAYETTE ROAD • ST. PAUL, MINNESOTA • 55155 -40 32 (612) 296 -6157 h� March 26, 1990 n , N RE The Honorable Paul L. Ackland s BY.__.__._ Mayor, City of Hutchinson r�9 37 Washington Avenue W. � Hutchinson, MN 55350 Dear Mayor Ackland: SHORELAND GRANT AGREEMENT Enclosed is the original and 3 copies of your Shoreland Grant Agreement- If the Agreement is acceptable please sign all four copies and return them to Pam Albrecht at the above address. It Is will take approximately one month to secure all the necessary signatures and to encumber the funds. When the Agreement has been fully executed, a copy will be sent to you. All billings should be submitted for approval to: Shoreland Hydrologist DNR - Div. of Waters 1200 Warner Road St. Paul, MN 55106 It you have any questions, please fee free to contact Pete Otterson at (612) 297 -4601. Sincerely, DIVISION WA TERS c� Ronald D. Harnack, Administrator Permits and Land Use Section RDH /JG:pa Enc I osu- - ' cc: Senator John Bernhagen Representative Steve Dille Shoreland Hydrologist AN EQUAL OPPORTUNITY EMPLOYER y — STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES SHORELAND GRANT AGREEMENT t THIS AGREEMENT is entered into by the State of Minnesota, acting by and through the Commissioner of Natural Resources, hereinafter referred to as the "State ", and the City of Hutchinson, hereinafter referred to as the "City" WITNESSETH: WHEREAS, the State has been granted certain responsibility for regulation of shoreland development, as provided by Minnesota Statutes 105.485 and Minnesota Rules parts 6120.2500 through 6120.3900 pertaining to "Statewide Standards for Management of Shoreland Areas "; and WHEREAS, the State is authorized by the Laws of 1989, Chapter 335, Article 1, Section 21, Subd. 3 to provide grant assistance for local governments to adopt a shoreland management ordinance consistent with these statewide standards; and WHEREAS, the City has submitted an application for grant assistance NOW THEREFORE, it is agreed by and between the parties hereto: A. Local Government Responsibility 1. Shore land Ordinance Adoption. After the official two year notice has been given, per Minnesota Rules part 6120.2800, subpart 2., and before February 5, 1992, the City agrees to adopt a shoreland management ordinance consistent with statewide standards. 2. Ordinance Certification Checklist. Within the adoption schedule described in 1. above, the City agrees to complete all the tasks and return the attached Ordinance Certification Checklist to the State. This checklist and all documents required therein must be received before final payment will be authorized. 3. Provide to the Department for review a draft ordinance at least 60 days before the deadline date defined in item 1. above. E] VIA 4. Documentation of State documentation of all actual of a shoreland ordinance for the (1) Publishing costs (2) Consultants fees actual Costs. The City agrees to provide to the eligible costs, defined below, in the adoption City. Examples of allowable costs are: for hearing notices and ordinance provisions; and /or legal fees involved in the ordinance adoption process; (3) Mailing costs associated with ordinance adoption and publication; (4) Education and training costs including expenses for attending the DNR workshops; (5) Costs of holding public information meetings; (6) Costs of shoreland classification reviews, including map revisions and ordinance development; (7) Costs for comprehensive p I an deve I opment and revisions pertaining to the shoreland district only, unless combined with the Flood Plain and /or Wild and Scenic Rivers programs. Is (8) Costs for upgrading zoning administration forms such as: permit application, permit certification, variances, conditional uses, special uses, zoning changes, amendments. (9) Costs resulting from tasks performed by local appointed officials, employees or staff involved in the adoption process of a shoreland ordinance. (10) Office computerization relating to shoreland management. 5. The City shall return to the State any grant funds advanced which are in excess of 50% of actual costs. 6. If the City does not adopt a shoreland ordinance by February 5, 1992, then all grant funds for the purposes of adopting a shoreland ordinance shall be returned to the State. II. GRANT The State shall pay to the City 50% of all reasonable expenses for the services authorized hereunder or $5,000.00, whichever is less, for the Work. The City agrees to assume a 50% share of all reasonable expenses actually paid for the services authorized hereunder, which share may be paid in money or in the form of services provided by the City. The City agrees to pay all expenses not paid for by the grant. All billings shall first be sent to the Shoreland Hydrologist, DNR -Div. of Waters, 1200 Warner Road, St. Paul, MN 55106 for approval and processing. Invoices will be submitted for double the requested payment amount to demonstrate both the local and state share. Final payment will be made after the Work has been completed and if costs and Work for which invoices are submitted are satisfactory to the Commissioner of Natural Resources. This also includes submittal of the Ordinance Certification Checklist. Advance payments to the City by the State not to exceed 50% of the grant amount may be authorized if a listing of anticipated incurred expenses are submitted by the City to the State. III. SPECIAL PROVISIONS 1. The City agrees that in the hiring of common or skilled labor for the performance of any work under any contract, or sub - contract hereunder, neither it nor any contractor, material supplier or vendor shall engage in any discriminatory employment practices as such practices are defined in Minnesota Statutes Section 181.59 and Chapter 363, or in any practices prohibited by Minnesota Statutes Sections 177.42 and 177.43 (1988). 2. The City shall indemnify, protect and hold harmless the State, its agents and employees from all claims or actions which may arise from performance of this Agreement. 3. The books, records, documents and accounting procedures, and practices of the City relevant to this Agreement shall be subject to examination of the Department of Natural Resources and the Legislative Auditor. IV. TERM This Agreement shall become effective when all signatures required have been obtained and when the funds have been encumbered by the Commissioner I , s of Finance, and shall continue in effect until the agreed tasks are completed or until February 5, 1992, whichever is earlier. V. TERMINATION The State may terminate this Agreement "with cause ". "With cause" shall mean that the City is not performing the Work in accordance with the terms of the Agreement or the Work is not being performed to the satisfaction of the State. If this Agreement is so terminated, the State shall only be liable to a pay for 50% of the Work found acceptable. In the event of termination of this Agreement as heretofore provided, the City shall have seven (7) days prior written notice and if the Agreement is being terminated "with cause" the City shall have until the date of termination to show cause why the Agreement should not be terminated. If it is determined by the State that the City's defau I t was beyond its control or it was not otherwise in default, the Agreement shall not be terminated. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. CITY OF HUTCHINSON As to form and execution by the ATTORNEY GENERAL BY: BY: Mayor TITLE: DATE: DATE: BY: City Clerk COMMISSIONER OF ADMINISTRATION DATE: BY STATE AGENCY OR DEPARTMENT DATE: BY: ENCUMBERED DEPARTMENT OF FINANCE 01#1 TITLE: BY DATE:_ DATE: a ORDINANCE CERTIFICATION CHECKLIST Once all the below listed tasks are completed, please sign and return the checklist and all required documents to the State. This must be returned before final payment will be authorized. 1. Date of published hearing notice. 2. Date of postmark of hearing notice to Commissioner of the Department of Natural Resources /Area Hydrologist. 3. Date of hearing(s). 4. Date of ordinance adoption. 5. If ordinance is published in entirety, date and affidavit of newspaper publication of adopted ordinance. (Include three copies of ordinance) 6. If only ordinance summary published, date and affidavit of newspaper publication of ordinance title and summary along with certified copy of adopted ordinance in its entirety from the Clerk. it (Include three copies of ordinance) 7. Date of official filing of adopted ordinance with County Recorder ( record book number page number). 8. Board of Adjustment /Appeals has been established. *Note: Cities under charter must also submit a list of any additional requirements for hearings, notices, etc. stated in their charter. Please specify: BY: Mayor DATE: CITY: r PA MEMORANDUM TO: Gary Plotz, City AdministrateJrrl►_, FROM: Steve Ptadson, chief of Policell,T' DATE: March 30.1990 RE: Canine Purchase 6� r• \ hL �a . ti Jjz " N yam_ N Bjr I�1 Of oN 'lC91Slt' Attached hereto please find a completed purchase requisition in the amount of $2,500 for the purchase of the police dog currently owned by Officer Mark Shoutz. The police dog, named "Sam ", is being purchased as a result of the City Council appropriating the necessary funds to establish a full -time K -9 unit within the police department. I request that you review the attached agreement as well as the purchase requisition and place Sam on the next council ap_enda for the appropriate approval. If you have any questions or concerns regarding this memorandum please do not hesitate to contact me at your earliest convenience. 90 -02 -0021 /lkg 9 -c, PURCHASE AGREEMENT FOR GERMAN SHEPHERD DOG FOR THE CITY OF HUTCHINSON WHEREAS, Mark S. Shoutz, is a duly licensed police officer in the State of Minnesota and is employed by the Police Department for the City of Hutchinson; WHEREAS, Shoutz is the owner of a certified American Kennel Club German Shepherd dog which is used in the performance of certain police duties for the City of Hutchinson; WHEREAS, the City of Hutchinson desires to assume ownership of the dog and Shoutz is willing to transfer ownership of the dog, otherwise known as "Sam;" NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES: 1. The City of Hutchinson will pay to Shoutz the Sum of $2,500 as and for the purchase price for one certified American is Kennel Club German Shepherd dog identified as "Sam." 2. Shoutz shall provide to the City all necessary documents, properly executed, to accomplish the transfer of ownership of the dog and shall further provide the City with all credentials and other documents relative to the care, treatment and ownership of the dog. 3. The City of Hutchinson shall be responsible for all veterinarian and kenneling expenses and shall further be responsible for the provision of food for the animal. Further, to the extent any liability insurance is required, the City of Hutchinson shall be responsible for providing coverage on the animal. The City is not responsible for any expenses which do not receive prior approval of the Chief of Police. 4. It is understood and agreed that in the event Shoutz ceases his employment with the City of Hutchinson for any reason, -1- or in the event the Canine Unit is dissolved, or in the event the dog becomes ill or unable to perform in a satisfactory manner by reason of age or otherwise, the dog, along with all credentials, will be returned to Shoutz at no additional expense to Shoutz. It is further understood and agreed that the animal will not be transferred to the care of a new animal handler without the express written permission of Shoutz. 5. The animal shall remain in the care, custody and control of Shoutz at all times. The animal shall be kenneled at the Shoutz residence except when the animal is deployed or on duty. 6. If the City of Hutchinson elects to continue the canine program, and if the animal suffers injury or damage while on duty such that it no longer qualifies for its current or equivalent certification, then the City of Hutchinson shall replace the animal at the expense of the City. The replacement animal is subject to the terms and conditions of this agreement including, but without limitation as to any other provision, the provisions of paragraph 4 . 7. The City of Hutchinson expenses, claims, liabilities or care of the animal, or any specifically set forth in this a Dated: Dated: shall not be responsible for any damages arising out of the use or replacement animal, except as greement. Mark Shoutz CITY OF HUTCHINSON By: Paul Ackland, Mayor Attest: Gary D. Plotz City Administrator -2- g ,. MEMORANDUM N eyt'Fp ° � TO: Gary Piotz, City Administrator FROM: Steve t;adson, ChieL of Police DATE: 1!arch 3u, it-96 RE: National Police Wee:: *. 1990 This memorandum will serve as a request to allow Sgt. Ron Kirchoff to attend, at City expense, the Ninth Annual National Peace Officers Memorial Day Service in Washington, D.C. The purpose of his attendance would be to escort Officer 1 -like Hogan's widow. Sherea, to this event. The culmination of this event will be a memorial service for all officers killed in the line of duty during the past year. 90 -02 -0022 /lkg s 9 --,o- , The request would be to allow Sgt. Kirchoff the expense necessary to fly to Washington D.C. on May 12, 1990, and return on May 16, 1990. Tne funding would be necessary for the airline ticket, meals and lodging for that period. The total cost for this trip would be approximately 51,000. If you have any questions or concerns regarding this memorandum please do not hesitate to contact me at your earliest convenience. 90 -02 -0022 /lkg s 9 --,o- , TO: Gary Plotz FROM: Solid Waste Management Committee DATE: March 26, 1990 k s ti �W � v ,v RE: Recycling Budget for 1990, Required for SCORE Funding The Waste Management Committee met on March 22nd and respectfully submitted the following budget for the Hutchinson Recycling Program. The committee unanimously recommended the city commence with a city -wide curbside pickup (pending SCORE dispursement) and a continuation of two dropboxes at their present locations. Expenses Dropboxes: $280 /month $ 3,360 /year (two containers) $140 /week /dropbox Curbside: $5,179.90 /month $62,158.80 /year (4,709 residential customers, includes apartment residents) $1.10 /household Compost /Tree Disposal Site Monitor (32 hours /week /26 weeks) $4 /hour Curbside Containers: $10 1container (4,709 containers) County Contribution (pending county approval) Cost billed to $ 3,328 /year $47,090 $115,936.80 /year - $20,000 936.80 + 4,7U9 households + 12 months $ 1.70 per household The committee concluded a portion or all of the recycling costs after the county contribution could be assessed to the household. 8 cc: Solid Waste Management Committee Dolf Moon 9E. (612) 587 -5151 ITY OF HUTCHINSON VASHING TON AVENUE WEST :HINSON, MINN. 55350 M E M O R A N D U M DATE: April 4, 1990 TO: MAYOR AND CITY COUNCIL — — — — — — — — — — — — — — — — — — — — — — FROM: DOUG MEIER — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: Recommendation to Purchase a Vehicle for City Fire Marshall In accordance with "Invitation for Bids" dated March 12, 1990, the City of Hutchinson requested bids for the purchase of one(1) used 1989 or newer vehicle as a replacement for the Fire Marshall's present vehicle, a 1918 Buick station wagon. Bid specifications were sent to Wigen Chevrolet, Plowman Ford, Erickson Motors, Frank Motors, Modern Mazda, and Dale's Auto. Bids were received from the following dealers: Myron Wigen Motor Company Highway 7 East, PO Box 697 Hutchinson, MN 55350 (1) one used 1989 Chevrolet Corsica $9,300.00 Plowman Ford Highway 7 West Hutchinson, MN 55350 (1) one new 1989 Dodge Lancer $11,360.00 (1) one new 1990 Ford Tempo 9,682.00 (1) one new 1990 Dodge Spirit 10,655.00 Wigen Chevrolet and Plowman Ford were the only companies that submitted a bid. Based on the results of those bids, my recommendation is that Wigen Chevrolet be awarded the contract to supply (1) one used 1989 vehicle to the City of Hutchinson for the net price of $9,300.00. s 9 -F Page two The present vehicle, a 1978 Buick station wagon, will be sold at a Public Auction this fall. The vehicle was included in the 1990 budget and was scheduled for replacement this year. Money for the replacement of this vehicle has been set aside in the Motor Pool and is available to cover the replacement costs. t s F 'j, (612) 587.5151 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO APRIL 4, 1990 TO: MAYOR & CITY COUNCIL ------------------------------------------------------ - - - - -- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------------------------------- - - - - -- SUBJECT: 1989 WATER /SEWER FUND REIMBURSEMENT TO GENERAL FUND ---------------------------------------------------------------- Our 1989 General Fund Budget contained reimbursement of some expense from the Water /sewer fund. This has been budgeted in the past years. A list of some of these expenses are listed below: is Audit $3,520 City Engineer 250 hours 6,875 City Administrator 110 hours 3,225 Finance Director 200 hours 4,870 Accounting 48 hours 1,246 Receptionist 416 hours 3,507 $23,243 This represents a conservative estimate of, and by no means all, expenses which could be reimbursed. It is requested the City Council authority to reimburse the general fund for 1989 in the amount of $23,243. This was budgeted in 1989 and should be reflected in the 1989 financial statements. reimb • �- G, (612) 587.5151 ITY OF HUTCHINSON IASHING TON AVENUE WEST 'HINSON, MINN. 55350 MEMO APRIL 5, 1990 TO:MAYOR & CITY COUNCIL -------------------------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR -------------------------------------------------------------- SUBJECT: AIRPORT CONSULTATION PAYMENTS The airport commission has a schedule, previously approved by the city council for airport renovation and improvements. Before actual work can begin in 1991 a consultant's study is needed. (Funding of actual construction work will be 90% federal funds.) Airport commission member Dave Skaar will be on hand to explain the details of the needed consultant. The cost of the consultant must be paid for in 1990. We did not budget this year for such an expense. The commission, however, has recommend since the renovation would include new runway lights, we use those budgeted dollars for this study. There would be sharing in this cost for a consultant on a 1/3 local share 2/3 state share. The funds for airport lights would be more than adequate to cover the cost of the city's share of this study. I 9 �/ s RESOLUTION REJECTING IMPROVEMENT PROJECT NO. 90 -01 Resolution No. 9228 WHEREAS, a resolution of the City Council adopted the 24th day of October, 1989, ordered a hearing on the improvement of T.H. 7 Service Road from Third Avenue N.W. to the East End of the Present Service Road by the Construction of Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances; and WHEREAS, said hearing was held on the 12th day of December, 1989, and was continued for further study; and WHEREAS, it has been determined that money will not be available for this project until the 1991 construction season; and WHEREAS, it has been determined that the hearing on said project should be closed and the project rejected at this time; and WHEREAS, it has been determined that said project should be placed on the 1991 construction schedule. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The City Council hereby determines to close the hearing and to reject said improvement at this time and that said project shall be placed on the 1991 construction schedule. Adopted by the Council this 10th day of April, 1990. Mayor City Administrator q--T RESOLUTION REJECTING IMPROVEMENT PROJECT NO. 90 -02 Resolution No. 9229 WHEREAS, a resolution of the City Council adopted the 28th day of December, 1989, ordered preparation of plans and specifications for the improvement of Colorado Street from 7th Avenue N.W. to 8th Avenue N.W. by the construction of Watermain, Sanitary Sewer, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances; AND WHEREAS, it has been determined that due to the adjacent area being unplatted and at the property owners request said project should be rejected and considered for improvement in the 1991 construction schedule. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The City Council hereby determines to reject said improvement at this time and place it on a listing of projects for the 1991 construction schedule. Adopted by the Council this 10th day of April, 1990. Mayor City Administrator [i It s 9 -z. RESOLUTION NO. 9226 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 256 LETTING NO. 2 PROJECT NO. 90 -08 WHEREAS, cost has been determined for the improvement of Monroe Street from 1st Avenue to Fair Avenue and 1st Avenue, 3rd Avenue, 4th Avenue, 5th Avenue and Fair Avenue from Adams Street to Monroe Street by the construction of Grading, Gravel Base, Curb and Gutter, Watermain, Water Services, Surfacing and Appurtenances, and the bid price for such improvement is $ , and the expenses incurred or to be incurred in the making of such improvement amount to $ so that the total cost of the improvement will be $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ and the portion of the cost to be assessed against benefitted property owners is declared to be $ 2. Assessments shall be payable in equal annual installments extending over period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1991, and shall bear interest at the rate of 9 per cent per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 10th day of April, 1990. Mayor City Administrator 9 -T RESOLUTION NO. 9227 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 256 LETTING NO. 2 PROJECT NO. 90 -08 WHEREAS, by a resolution passed by the Council on the 10th day of April, 1990, the City Administrator was directed to prepare a proposed assessment of the cost of improving Monroe Street from 1st Avenue to Fair Avenue and 1st Avenue, 3rd Avenue, 4th Avenue, 5th Avenue and Fair Avenue from Adams Street to Monroe Street by the construction of Grading, Gravel Base, Curb and Gutter, Watermain, Water Services, Surfacing and Appurtenances; AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 8th day of May, 1990 in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid October 1st, 1990. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 10th day of April, 1990. Mayor City Administrator I� s 9- J RESOLUTION Pin. 922.5 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING 1, 4 PROJECT NO. 90 -03 WHEREAS, pursuant to a resolution adopted by the Council on December 28th, 1989, John P. Rodeberg, Director of Engineering has prepared plans and specifications for the improvement of Delaware Street by the Construction of Sanitary Sewer and Appurtenances, and has presented such plans and specifications to the Council for approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSOtN, MINNESOTA: 1. Such specifications, a copy o£ which is attached hereto and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved specifications. The advertisement shall be Published for three weeks; shall specify the work to be done; shall state that bids will be publicly opened at 2:00 P.M. on 11ME1Wft1990, in the Council Chambers of the City Hall, Hutchinson, Minnesota by the City Administrator and Engineer; will then be tabulated; and will be considered by the Council at the regularly scheduled Council Meeting on X1990 at 8:00 P.M., in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cashier's check, bid bond or certified check payable to the City of Hutchinson for 10 per cent of the amount of such bid. Adopted by the Council this 10th day of April, 1990. Mayor ty Administrator G RESOLUTION NO. 9225 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING N0. 4 PROJECT N0. 90 -03 WHEREAS, pursuant to a resolution adopted by the Council on December 28th, 1989, John P. Rodeberg, Director of Engineering has prepared plans and specifications for the improvement of Delaware Street by the Construction of Sanitary Sewer and Appurtenances, and has presented such plans and specifications to the Council for approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved specifications. The advertisement shall be published for three weeks; shall specify the work to be done; shall state that bids will be publicly opened at 2:00 P.M. on May 7th, 1990, in the Council Chambers of the City Hall, Hutchinson, Minnesota by the City Administrator and Engineer; will then be tabulated; and will be considered by the Council at the regularly scheduled Council Meeting on June 12th, 1990 at 8:00 P.M., in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be It given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cashier's check, bid bond or certified check payable to the City of Hutchinson for 10 per cent of the amount of such bid. Adopted by the Council this 10th day of April, 1990. Mayor City Administrator I 9 -K, RESOLUTION NO. 9224 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 5 PROJECT NO. 90 -05, 90 -06, 90 -07, 90 -13, 9 -14, 90 -18 WHEREAS, pursuant to a resolution adopted by the Council on December 28th, 1989, John P. Rodeberg, Director of Engineering has prepared plans and specifications for the improvement of: Project No. 90 -05 - Carlisle Street from 6th Avenue to South Termini by Construction of Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances; Project No. 90 -06 - Florida Street and Illinois Street from T.H. 7 to North Termini by the Construction of Grading, Gravel Base, Curb and Gutter, Storm Sewer, Surfacing, and Appurtenances; Project No. 90 -07 - Hilltop Drive, Pauls Road, Lindy Lane, Mark Drive and Garden Road by the Construction of Grading, Gravel Base, Curb and Gutter, Surfacing and Appurtenances; Project No. 90 -13 - Campbell Court in McClure's 2nd Addition by the Construction of Curb and Gutter, Bituminous Base and Appurtenances; Project No. 90 -14 - McDonald Drive and Park Island Drive in the 5th Addition to Lakewood Terrace by the Construction of Curb and Gutter, Bituminous Surfacing, and Appurtenances; Project No. 90 -18 - Lind Street from 3rd Avenue N.W. to Railroad Tracks by the Construction of Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing, and Appurtenances; and has presented such plans and specifications to the Council for approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvement under such approved specifications. The advertisement shall be published for three weeks; shall specify the work to be done; shall state that bids will be publicly opened at 2:00 P.M. on May 7th, 1990, in the Council Chambers of the City Hall, Hutchinson, Minnesota by the City Administrator and Engineer; will then be tabulated; and will be considered by the Council at the regularly scheduled Council Meeting on June 12th, 1990 at 8:00 P.M., in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. �-L RESOLUTION NO. PAGE 2 No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cashier's check, bid bond or certified check payable to the City of Hutchinson for 10 per cent of the amount of such bid. Adopted by the Council this 10th day of April, 1990. Mayor City Administrator i r 1 • J:-, FAME •1aaoi • XPV irb(I. NYV TORE WON. pnc; a. -9ioa 1a•a rnv rrTlclT AVZX . X v. bI:ATJOTO. O-f.LJO]6 7 r. LlatC11L'6CR fir BEET LO a n2. LRf ¢ Ong. EROLANN 0-0C9. 310 Ju.$CL TNJNCRLT w P,Afy, rAAXCN > fJl -4! -00 -39-09 T.A KAM1T P13.YC■ CP. Pk MONO EONO U;'L- 3. ON1555 Mr. Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 JUM l �� I E �� P. ON]-MAN >vay aea2M April 6, 1990 Re: TIF Bonds for Shopko Project O 1R1lT NEttO Mgt 11vlmrXO pc1ERTEi, rTA1Ii6M/. $5600 (5o116M -AM 14 muI Xltt011wl 4Nt Llil1�IX0 pTw..rL11Ni6M. usn (akli sn w+� NI00 FIRST RRLi$inTL CEN'fEl rl{1iR06 TORTAPA $6108 (v,$f 6ec -OMf� 1101 I MSON NZAIDMO Otl.T V1 . rJRT.R1 $6401 (.661 Tm -0601 rn tut TaoXT 6TVtET KNOOCLL. NOMURA $6801 Dear Gary: Enclosed is a form of resolution of the City Council authorizing the issuance and calling for the sale of two series of General Obligation Tax Increment Financing Bonds. The Bonds are set up to be issued in two series. The Series 1990A Bonds will be issued as capital appreciation bonds which do not pay current interest, and the Series 1990B Bonds will be issued as traditional bonds on which interest is payable semiannually, The two series will be sold separately. The details of the terms of the Bonds need to be inserted in the resolution. Bill Fahey is working on this and Bill informs me he will have this information for Tuesday's City Council meeting. Bill Fahey has furnished me with a project cost breakdown (a copy of which is enclosed) which indicates that the aggregate principal amount of the Bonds will be $1,175,000. Since the principal amount of the Bonds will be less than $1,200,000, the publication requirements for a public sale of bonds under Minnesota law will not apply. If you have any questions, please give me a call. Yours trul , • ?Je . Gilligan JPG:jn Enclosures DoiRsEY & WHITNEY . rnRfP$rfNn McfPeua P6116.aONU Cwe...fm. 3200 FIRST DANK PLACr PAST MINNEAPOLIS, XINNESOTA 55408 (812) 340- 2800 TEENX R0 -0T 5 PAN (41r)040 -0540 In 1 CERTIFICATION OF MINUTES RELATING TO • GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1990A • (CAPITAL APPRECIATION BONDS) AND GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 19908 Issuer: City of Hutchinson, Minnesota Governing body: City Council Kind, date, time and place of meeting: A regular meeting held on April 10, 1990, at _ o'clock, p.m., at the City Hall Members present: Members absent: Documents attached: Minutes of said meeting (pages): 1 through 15 RESOT-UTION NO. RESOLUTION RELATING TO GENERAL OBLIGATION TAX INCREMENT HONDS, SERIES 1990A (CAPITAL APPRECIATION BONDS) AND GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1990B; AUTHORIZING THE ISSUANCE AND CALLING FOR THE PUSLIC SALE THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the City this _ day of April, 1990. ^ Gary D. PlOtz •� City Administrator (SEAL) /� • 04/06/90 15:22 0612 340 2644 Member Dorsey & Whitney introduced the following resolution, and moved its adoption: RESOLUTION NO. 9233 RESOLUTION RELATING TO GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1990A (CAPITAL APPRECIATION BONDS) AND GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1990B; AUTHORIZING THE ISSUANCE AND CALLING FOR THE PUBLIC SALE THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: i I. A uthorization . Pursuant to the provisions of Minnesota Statutes, Section 469.178 and Chapter 475, the City Council of the City does authorize the issuance and sale of its General Obligation Tax Increment Bonds, Series 1990A (Capital Appreciation Bonds) (the Series 1990A Bonds) in the approximate principal amount of $ and its General Obligation Tax Increment Bonds, Series 19908 (the Series 1990B Bonds) in the principal amount of $ including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.56, for the purpose of providing funds for the payment of the public redevelopment costs to be paid or incurred by the City in connection with the Development Program for Development District No. 4 of the City. The Series 1990A Bonds and Series 19908 Bonds are hereinafter together referred to as the "Bonds. 2. This Council shall meet at the time and place specified in the Notices of Sale hereinafter prescribed for the purpose of receiving sealed bids and awarding sale of the Bonds. The Bonds will be sold by the City pursuant to the provisions of Minnesota Statutes, Section 475.60, subdivision 2 (2), and therefore notice of the sale of the Bonds is not required to be given as provided in Minnesota Statutes, Section 475.60, subdivision 1. To the extent the City Administrator deems it desirable, he is hereby authorized to cause notices of the time, place and purpose of said sale to be published in advance of the bid opening in a legal newspaper having general circulation in the City, and in Northwestern FinviQ— tal.. published in Minneapolis, Minnesota, which notices shall be in substantially the following form: F A45 04/06/90 15:23 e612 340 2644 Dorsey & Whitney Q005 a) Notice of Sale for Series 1990A Bonds: NOTICE OF BOND SALE $� * GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1990A (CAPITAL APPRECIATION BONDS) CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City of Hutchinson, Minnesota, will receive sealed bids for the purchase of $ * General Obligation Tax Increment Bonds, Series 1990A (Capital Appreciation Bonds), of the City (the Bonds), at the City Hall, until on Tuesday, April 24, 1990, at which time the bids will be opened and tabulated. The City Council will meet in the City Hall at o'clock P.M. that same date, to consider such bids and award the sale of the Bonds. The Bonds will be dated and shall bear interest from their date of settlement, which is estimated to be , 1990. Interest on the Bonds shall be compounded on 1, 1990, and semiannually thereafter on 1 and 1 of each year, and is payable, together with principal, only at maturity or upon prior redemption. The maturity values will be in $5,000 denominations or integral multiples thereof. The Bonds are being issued in the aggregate original principal amount of approximately $ *. The "original principal" is that principal amount which, when accreted at its associated interest rate until its scheduled maturity date, results in a payment described as its "maturity value." The rate specified by the successful purchaser will determine the original principal amount of each Bond. The maturity values will be paid on 1 in the amounts and years as follows: Ye u The City reserves the right t maturity values, in multiples approximately $ * in rm -7m o increase or decrease any or all of $5,000, in order to provide original principal amount. *Approximate; subject to change &a • z 04/06/90 15!23 12612 340 2644 Dorsey & Whitney • The City will select a suitable bank or trust company . to act as Bond Register, Transfer Agent and Paying Agent. The Bonds are each subject to redemption, at the option of the City, on 1, and each 1 and 1 thereafter at their accreted value as of the date of redemption. Bidders must specify a purchase price of not less than of the original principal amount of the Bonds. A legal opinion will be furnished by Dorsey b Whitney, of Minneapolis, Minnesota. Copies of a statement of the Terms and Conditions of Sale and additional information may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest• Center, 90 South 7th Street, Minneapolis, Minnesota 55402; telephone 612- 339 -8291, financial consultants to the City. Dated: April 10, 1990. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator City of Hutchinson, Minnesota !, -3- b) Notice of Sale for Series 1990B Bonds: NOTICE OF BOND SALE $ GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 19908 CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City of Hutchinson, Minnesota will receive sealed bids for the purchase of $ General Obligation Tax Increment Bonds, of the City (the Bonds) at the City Hall until on Tuesday, April 24, 1990, at which time the bids will be opened and tabulated. The City Council will meet in the City Hall in the City at o'clock, p.m., that same date to consider the bids and award the sale of the Bonds. The Bonds will be issuable as fully registered bonds in the denomination of $5,000 or any integral multiple thereof, will be dated, as originally issued, as of , 1990, and will mature on 1 in each year as follows: Year A mount The City will select a suitable bank or trust company to act as Bond Registrar, Transfer Agent and Paying Agent. Interest will be payable on each 1 and 1 commencing 1, 199_. The Bonds are each subject to redemption and prepayment at the option of the City and in whole or in part, and if in part, inverse order of maturities, on 1, _ and any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus accrued interest. A legal opinion will be furnished by Dorsey 6 Whitney, of Minneapolis, Minnesota. Copies of a statement of Terms and Conditions of Sale and additional information may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest Center, 90 South 7th Street, Minneapolis, Minnesota 55402; telephone 612 -339 -8291, financial consultants to the City. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator City of Hutchinson, Minnesota Series 19908 ••-4- 04/06/90 15.24 0612 340 2644 Dorsey & Whitney • 3. Terms a nd. Condi tions of Sale The following • statements of Terms and Conditions of Sale shall constitute the terms and conditions for the sale and issuance of the Bonds and such terms and conditions are hereby authorized to be incorporated in material distributed to prospective bidders for the Bonds: 2 In 570 04/06/90 15:25 0612 340 2644 Dorsey & Whitney 0009 a) Terms and Conditions for Series 1990A Bonds: . TERMS AND CONDITIONS OF SALE • R GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 1990A (CAPITAL APPRECIATION BONDS) CITY OF HUTCHINSON, MINNESOTA Sealed bids for the purchase of $ General Obligation Tax Increment Bonds, Series 1990A (Capital Appreciation Bonds) (the Bonds) of the City of Hutchinson, Minnesota (the City) will be received at the City Hall until on Tuesday, April 24, 1990, at which time the bids will be opened and tabulated. The City Council will meet in the City Hall at o'clock p.m, on the same day to consider the bids and award the sale of the Bonds. This is a statement of the terms and conditions upon which the bids for the Bonds will be received, the sale thereof awarded and the Bonds issued. PURPOSE AND SECURITY The Bonds will be issued for the purpose of financing the costs to be paid or incurred by the City in connection with a development program being undertaken by the City, in accordance with the provisions of Minnesota Statutes, Section 469.178 and Chapter 475. The Bonds will be general obligations of the City for which the City will pledge its full faith, credit and taxing powers. TYPE, DENOMINATION, MATURITIES AND REDEMPTION The Bonds will be dated and shall bear interest from their date of settlement, which is estimated to be April 1990. Interest on the Bonds shall be compounded on 1, 1990, and semiannually thereafter on 1 and 1 of each year, and is payable together with principal, only at maturity or upon prior redemption. The "original principal" as used herein is that principal amount which, when accreted at its associated interest rate until its scheduled maturity date, results in a payment described hereinafter as its "maturity value." These maturity values will be $5,000 denominations or integral multiples thereof. Payment of the accreted amount shall be payable at the main corporate office of the Registrar upon presentation and surrender for cancellation of the Bonds. The Bonds are being issued in the aggregate original Principal amount of approximately $ •. The rate specified by the successful purchaser will determine the *Approximate; subject to change -6- Q010 • original principal amount of each Bond. The maturity values will be paid on 1 in the amounts and years as follows: X €U Amount Year Amount 2002 $ 2006 $ 2003 2007 2004 2008 2005 2009 The City reserves the right to increase or decrease the maturity value, in the multiple of $5,000, in order to result in an original principal amount of approximately $ Within 48 hours of award, the successful bidder shall provide a table of accreted values for a $5,000 maturity value of each maturity as of each 1 and August 1 through its maturity date based on semiannual compounding at the interest rate specified for such Bonds, from the assumed settlement date of , 1990. In case of discrepancy, the City's calculation of accreted values shall be controlling. The City may elect on 1, , and on each 1 or 1 thereafter to prepay Bonds. Redemption may be in whole or in part. If in part, Bonds shall be • redeemed in inverse order of maturity and by lot within a maturity. • All prepayments shall be at the accreted value as of the date of redemption. BOND REGISTRAR, TRANSFER AGENT AND PAYING AGENT The City will select a suitable bank or trust company to act as Bond Registrar, Transfer Agent and Paying Agent (the Registrar). The Bond Register will be kept, principal and interest will be paid to the registered owner of each Bond and transfers of ownership will be effected by the Registrar. The City will pay the charges of the Registrar for such services. The City reserves the right to remove the Registrar and appoint a successor. DELIVERY The closing of the Bonds will occur prior to , 1990. The original purchaser of the Bonds must notify the Registrar, at least five business days prior to the closing of the Bonds of the persons in whose names the Bonds will be initially registered and the authorized denominations of the -7- Bonds to be originally issued. If notification is not received . by that date, the Bonds will be registered in the name of the • original purchaser and will be issued in denominations corresponding to the principal maturities of the Bonds. On the day of closing, the City will furnish t0 the purchaser the opinion of bond counsel hereinafter described, an arbitrage certification and a certificate verifying that no litigation in any manner questioning the validity of the Bonds is then pending or, to the best knowledge of officers of the City, threatened. Payment for the Bonds must be received by the City at its designated depositary on the date of closing in immediately available funds. LEGAL OPINION An opinion as to the validity of the Bonds and the exemption from taxation of the interest thereon will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota and will be printed on the Bonds. The legal opinion will state that the Bonds are valid and binding general obligations of the City enforceable in accordance with their terms, except to the extent to which enforceability may be limited by state or United States laws relating to bankruptcy, reorganization, moratorium or creditors rights. TYPE OF BID AND AWARD • Sealed bids must be mailed or delivered to the • undersigned and must be received prior to the time established above for the opening of bids. Each bid must be unconditional and state an annual interest rate for each specified maturity and a purchase price for the Bonds, expressed as a percentage, which purchase price shall not be less than % of the total original principal amount. Each bid must be unconditional. A good faith deposit in the amount of $ must be submitted with each bid. The good faith deposit must be in the form of a certified or cashiers check or bank draft or a wire transfer of funds to Resource Bank & Trust Company, ABA #09 -19- 0550 -6 for further credit to Ehlers and Associates, Inc. Bond Issue Escrow Account 11850- 788 -1, Attention: Nancy Allen. The good faith deposit will be retained by the City as liquidated damages if the bid is accepted and the bidder fails to comply therewith. The good faith deposit will be returned to the purchaser at the closing for the Bonds. The bid authorizing the lowest dollar interest cost (determined by subtracting the purchase price from the total maturity values as specified in the proposal, prior to any adjustment) will be deemed the most favorable. In the event two or more bids state the lowest dollar interest cost, the Bonds will be awarded by lot. No oral bid will be considered and the City reserves the right to reject any and all bids, to waive any nonsubstantive informality in any bid, and to adjourn the sale. • -8- • • CUSIP NUMBERS • The City will assume no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the Correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the purchaser, if the purchaser waives any delay in delivery occasioned thereby. OFFICIAL STATEMENTS The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly -final Official Statement as required by Rule 15c2 -12 of the Securities and Exchange Commission. The official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. No more than seven business days after the date of the sale, it shall provide without cost to the successful bidder 75 copies of the Official . Statement and the addendum or addenda described above. If the sale of the Bonds is awarded to a syndicate, the City . designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each participating underwriter. Any underwriter executing and delivering a bid form with respect to the Bonds agrees thereby that if its bid is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all participating underwriters of the Bonds for purposes of assuring the receipt by each such participating underwriter of the Final Official Statement. Copies of the Official Statement, bid forms and any other additional information may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest Center, 90 South 7th Street, Minneapolis, Minnesota 55402, telephone: 612- 339 -8291, financial consultants to the City. BY ORDER OF THE CITY COUNCIL Gary D. Plots City Administrator City of Hutchinson, Minnesota QIS b) Terms and Conditions for Series 1990B Bonds: TERMS AND CONDITIONS OF SALE $ _ GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 19908 CITY OF HUTCHINSON, MINNESOTA Sealed bids for the purchase of $ General obligation Tax Increment Bonds, Series 19908 (the Bonds), of the City of Hutchinson, Minnesota (the City), will be received at the City Hall until on Tuesday, April 24, 1990, at which time the bids will be opened and tabulated. The City Council will meet at the City Hall in the City at o'clock, p.m., on the same day to consider the bids and award the sale of the Bonds. This is a statement of the terms and conditions upon which the bids for the purchase of the Bonds will be received, the sale thereof awarded and the Bonds issued. PURPOSE AND SECURITY The Bonds will be issued for the purpose of financing costs to be paid or incurred by the City in connection with a development program being undertaken by the City in accordance with the provision of Minnesota Statutes, Section 469.178 and Chapter 475. The Bonds will be general obligations of the City for which the City will pledge its full faith, credit and taxing powers. DATE, TYPE AND DENOMINATION The Bonds will be dated, as originally issued, as of 1990, will be issued as negotiable investment securities in registered form as to both principal and interest and will be issuable in the denomination of $5,000 or any integral multiples thereof. MATURITIES AND REDEMPTION The Bonds will mature on years and amounts: -10- 1 in the following • 04/06/50 15728 '0612 340 2644 Dorsey & Whitney The Bonds will be subject to redemption and prepayment, at the option of the City and in whole or in part, • and if in part, in inverse order of maturities and by lot assigned in proportion to their principal amount within any maturity, on 1, , and any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus accrued interest to the date of redemption. BOND REGISTRAR, TRANSFER AGENT AND PAYING AGENT The City will select a suitable bank or trust company to act as Bond Registrar, Transfer Agent and Paying Agent for the Bonds (the Registrar). The Bond Register will be kept, principal and interest will be paid to the registered owner of each Bond and transfers of ownership will be effected by the Registrar. The City will pay the charges of the Registrar for such services. The City reserves the right to remove the Registrar and appoint a successor. INTEREST PAYMENT DATES, RATES Interest will be payable each 1 and 1, commencing 1, 19_. All Bonds of the same maturity must bear interest from date of issue until paid at a single, • uniform rate, not exceeding the rate specified for Bonds of any subsequent maturity. Each rate must be expressed in an integral multiple of 5 /100ths or 1 /8th of 1 %. • DELIVERY The closing of the Bonds will occur prior to , 1990. The original purchaser must notify the Registrar at least five business days prior to the closing of the Bonds of the persons in whose names the Bonds will be initially registered and the authorized denominations of the Bonds to be originally issued. If notification is not received by that date, the Bonds will be registered in the name of the original purchaser and will be issued in denominations corresponding to the principal maturities of the Bonds. On the day of closing, the City will furnish to the purchaser the opinion of bond counsel hereinafter described, an arbitrage certification and a certificate verifying that no litigation in any manner questioning the validity of the Bonds is then pending or, to the best knowledge of officers of the City, threatened. Payment for the Bonds must be received by the City at its designated depositary on the date of closing in immediately available funds. 2014 -11- 04/06/90 15.29 'e612 340 2644 Dorsey & Whitney 11 015 LEGAL OPINION An opinion as to the validity of the Bonds and the • exemption from taxation of the interest thereon will be furnished by Dorsey 5 Whitney, of Minneapolis, Minnesota and will be printed on the Bonds. The legal opinion will be printed on the Bonds at the request of the purchaser. The legal opinion will state that the Bonds are valid and binding general obligations of the City enforceable in accordance with their terms, except to the extent enforceability may be limited by State of Minnesota or United States laws relating to bankruptcy, reorganization, moratorium or creditors' rights generally. TYPE OF BID AND AWARD Sealed bids for not less than $ and accrued interest on the principal sum of $ must be mailed or delivered to the undersigned and must be received prior to the time stated above. Each bid must be unconditional. A good faith deposit in the amount of $ must be submitted with each bid. The good faith deposit must be in the form of a certified or cashiers check or bank draft or a wire transfer of funds to Reserve Bank s Trust Company, ABA #09 -19- 0550 -6 for further credit to Ehlers and Associates, Inc. Bond Issue Escrow Account #850 - 788 -1, Attention: Nancy Allen. The good faith deposit will be retained by the City as liquidated • damages if the bid is accepted and the bidder fails to comply • therewith. The good faith deposit will be returned to the purchaser at the closing of the Bonds. The bid authorizing the lowest dollar interest cost (total interest on all Bonds from 1, 1990 to their maturities, less any cash premium or plus any discount) will be deemed the most favorable. In the event that two or more bids state the lowest dollar interest cost, the sale of the Bonds will be awarded by lot. No oral bid and no bid of less than $ for principal, plus accrued interest on all of the Bonds, will be considered and the City reserves the right to reject any and all bids, to waive any nonsubstantive informalities in any bid, and to adjourn the sale. CUSIP NUMBERS The City will assume no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the purchaser, if the purchaser waives any extension of the time of delivery caused thereby. -12- 04/06/90 15!30 12612 340 2644 Dorsey & Whitney • OFFICIAL STATEMENT • The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly -final Official Statement as required by Rule 15c2 -12 of the Securities and Exchange Commission. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. No more than seven business days after the date of the sale, it shall provide without cost to the successful bidder 75 copies of the official Statement and the addendum or addenda described above. If the sale of the Bonds is awarded to a syndicate, the City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each participating underwriter. Any underwriter executing and delivering a bid form with respect to the Bonds agrees thereby that if its bid is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all participating underwriters of the Bonds for purposes of assuring the receipt by each such participating • underwriter of the Final Official Statement. Copies of the Official Statement, bid forms and any additional information may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest Center, 90 South 7th Street, Minneapolis, Minnesota 55402, telephone: 612 - 339 -8291, financial consultants to the City. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Clerk Hutchinson, Minnesota no -13- 4. The City Administrator and other officers of the City, in cooperation with Ehlers and Associates, Inc., financial consultants to the City, are hereby authorized and directed to prepare on behalf of the City an official statement to be distributed to potential purchasers of the Bonds. Such official statement shall contain the statement of Terms and Conditions of Sale set forth in paragraph 3 hereof and such other information as shall be deemed advisable and necessary to describe accurately the City and the security for, and terms and conditions of, the Bonds. The City Administrator is authorized on behalf of the City to deem the official statement near "final" as of its date, in accordance with Rule 15c2- 12(b)(1) under the Securities Exchange Act of 1934. Attest: City Administrator Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: and whereupon said resolution was declared passed and adopted, and was presented to and approved by the Mayor, whose signature was attested by the City Administrator. • • -14- • • • 04/06/90 08 19 Q 612 339 0854 Ehlers Companies Qb 02 V C17Y OF HUTCHINSON, MINNESOTA OOWNTOwN REDEVELOPMENT PROJECT BUDGET Lend Acqusltlon $900,000 Demolition, Clearing, Utilities 180,000 Contingency 85,000 Relocation 180.000 $1,355,000 Lass: Land Sale (I=QQ1 $1,220,000 Financing Expenses 40,000 Discount MQQQ $1.280,000 Less: Funds on Hand 1105.0001 BONDS TO BE ISSUED 21.175,000 CITY OF HUTCHINSON, MINNESOTA . DOWNTOWN REDEVELOPMENT PROJECT BUDGET Sovi of Prol2ct R Funds on Hand $105,000 Tax-Exempt CAS's 00/14 Maturing $105,00 94/14 (Project Revenue) 870,000 Tax - Exempt Serial Bonds 02/01 Available Increment now being • Collected after Debt Service- $100,000 700.000 TOTAL FUNDS AVAILABLE s (612) 587 -5151 ITY OF HUTCHINSON 1ASHING TON AVENUE WEST 'HINSON, MINN. 55350 MEMO APRIL 6, 1990 TO: MAYOR & CITY COUNCIL ------------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR ------------------------------------------- SUBJECT: UNDESIGNATED TAX INCREMENT DOLLARS All funds collected from Hutchinson Tax Increment area are placed in the 1980 Tax Increment Debt Service (TIDS) Fund. By resolution dollars are moved to tax increment debt service for 1982. Within the 1980 TIDS we also have set up the revolving loan fund. The fund also contains two years of debt service funds for the outstanding bond issues. The revolving loan fund was originally established at $500,000 and than allowed to grow using 15 % of each years increment over debt service plus interest earnings. The remaining debt service would than be refunded to the various taxing districts (City, School, County, and Region) under the guideline established by the • Hutchinson Community Development Corporation. • Beginning in 1987 we began to have dollars to return to the various districts. The first refunding would have occurred in 1989 but the City Council delayed this action. Funds on hand to be returned under the above discussion would be as follows: 1987 $ 20,414.00 1988 214,388.53 An estimate made last fall anticipated we would have $148,321 excess dollars in 1989. This number has not yet be audited. In discussion today with the McLeod County Auditor's Office they are projecting increment capture of $267,860 (gross dollars). We would be receiving part of this from the State of Minnesota in various aids. The estimated amount of excess dollars (under current guidelines) would be $151,276. We are talking in terms of total dollars with the district absorbing the differences due to uncollected taxes. This -ather lengthy discussion gets us to the dollars considered excess by HCDC guidelines. At the end of 1990 assuming the State would not cut any aids dollars would be as follows: • 1987 $ 20,414.00 • 1988 214,388.53 1989 148,321.00 1990 151,276.00 TOTAL $534,399.53 —� NOTICE OF PUBLIC HEARING ON AMENDMENTS TO THE DEVELOPMENT PROGRAM AND FINANCE PLAN FOR DEVELOPMENT DISTRICT NO. 4 AND APPROVAL OF A TAX INCREMENT FINANCING PLAN NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson will hold a public hearing on proposed amendments to the Development Program (the Development Program) and Finance Plan for Development District No. 4 (the Development District) previously established by the City, and on the proposed approval by the City Council of a Tax Increment Financing Plan (the Financing Plan) which creates a Tax Increment Financing District (the Tax Increment District) in the City. The public hearing will be held at 8.00 p.m. on Tuesday, April 24, I990, at the Hutchinson City Hall, 37 Washington Avenue West, Hutchinson, Minnesota. Under the Financing Plan, tax increments derived from the Tax Increment District will be used for the payment of costs of the City of carrying out the Development Program or for the payment of debt service on bonds or other obligations to be issued by the City for payment of such costs. It is proposed that all tax revenues from the Tax Increment District resulting from increases in the tax capacity of taxable real property therein be segregated and applied to payment of costs of the City in carrying out the Development Program. The area to be included in the Tax Increment District is presently included in an existing tax increment financing • district of the City. The amendments to the Development Program and Finance Plan for Development District No. 4 delete this area from the existing tax increment • financing district. Accompanying this notice are two maps of a portion of the City. The map labelled "A" shows the area to be included in the Tax Increment District, which is the area from with the tax increments may be collected. The map labelled "B" shows a portion of the area included in the Development District, which is the area in which tax increments collected from the Tax Increment District may be expended. All who wish to be heard as to the amendment to the Development Program and Finance Plan for the Development District and on the approval of the Financing Plan will be given an opportunity to express their views at the time of the public hearing or may file written comments with the City Administrator prior to the public hearing. By /s/Gary D. Plotz City Administrator • • ?-/I/. (612) 587 -5151 lTY OF HUTCHINSON VASHINGTON AVENUE WEST 'N;NSON, MINN. 55350 MEMORANDUM DATE: April 6, 1990 TD: Mayor 6 City Council FROM: G. Barry Anderson, Cif Attorney _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Agenda Item _ Site Purchase Agreement for Sho o • The revised purchase agreement will be provided early next week. • /ms • • in/ DAVID D. ARNOLD • CHARLES R. CARMICHAEL GARY D. McDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGS LAURA K. FREELAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMF.NT JAMES UTLEY JULIA A. CHRISTIANS RICHARD C. WGEE April 10, 1990 ABNOLD &- MGDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHIN MI N!:ESOTA 55350 (612) 587 -7575 TELECOPIER (812) 587 -4096 RESIDENT ATTORNEY G. DARR1 ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Hutchinson Downtown Redevelopment - ShopKo Project Our File No. 3244 -89 -0031 Dear Gary: ��57s 1 " w • This letter will summarize the results of my conversations with representatives of ShopKo over the course of the last several days regarding the project. I am hopeful that I will have a clean and final draft of the proposed Site Purchase Agreement available for City Council action this evening. We need to have the document approved as soon as possible so that we can move forward on the other aspects of this project. As you may recall, I sent a letter to Attorney Pietz and Mark Nelson, a representative of ShopKo regarding some of the suggestions that came out of our special meeting a week ago. The following represents a summary of those discussions: 1. Sidewalk. ShopKo has agreed with the City's suggestion that they would pay for sidewalk, curb or gutter consistent with City policy on that part of First Avenue N.E. which is subject to a potential street improvement project. The balance of the sidewalk, curb and gutter, if damages in demolition, would be the responsibility of the City. 2. Walking path. The City would be responsible for any walking path or sidewalk. ShopKo is of the opinion is that the City should pay for the retaining wall if one is necessary. 11 OF COLNS£L WILLIAM W. CAMEROS PAUL D. DOVE 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612)545 -9000 MN TOLL, FREE 800-040 -4545 TELECOPIEK (612) F4-3 -1793 501 SOUTH FOCRTH STREET PRINCETON, MINNESOTA 55071 (812) 389- 2214 TELECOPIER 1012) 389 -5508 9- Mr. Gary D. Plotz . April 10, 1990 Page 2 3. Utility issues. ShopKo has no problem in reserving easements for utility purposes. However, any expense relating to movement of the utilities is a site preparation issue, and as far as ShopKo is concerned, an expense to the City and not to ShopKo. 4. Vacation. Page 13, paragraph 18, subparagraph A will be amended to provide that public streets and alleys will be vacated and the City will reserve utility easements. This is at the request of the City. 5. Extension of Utility Services. ShopKo's recollection from the meeting is that the extension of the natural gas lines would be at the expense of the seller and they do agree with the electrical service line proposal. 6. Construction covenant. I have been involved in extensive discussions with City bond counsel and representatives of ShopKo regarding this language. As a result of the adoption • of the 1986 Tax Reform Act, we cannot get a guarantee of payment for a shortfall from ShopKo. However, Dorsey and Whitney has agreed with my analysis that it would be appropriate to have a reference in the agreement as to the expense language. I hope to have proposed language before the Council for action at the time of the City Council meeting, but essentially the language will provide that ShopKo will build a structure containing 71,000 square feet of a value of approximately $ I understand there is a figure as to the cost of that building that ShopKo and City officials have worked out, although I do not at the present time have any knowledge of the figure. 7. Tax increment costs. ShopKo is not in a position to agree to share in the City's costs as the same officials who need to pass on the plan will need to pass on the City cost issue. 8. The language that I suggested in paragraph A on page 3 deal with the cross easement issue, and in response to Council Member Mlinar's concerns, has been accepted by ShopKo. I believe that summarizes the substance of the discussion between the various parties. 0 April 10, 1990 ARNOLD &Z MGDONVELL ATTORNEYS AT LAW 101 PARK PLACE H UTC H I N ON. MINNESOTA 55350 (012) "7 -7575 TELECOPIER (6L2) 589 -4098 RESIDENT ATTORNEY G. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Hutchinson Downtown Redevelopment - ShopKo Project Our File No. 3244 -89 -0031 Dear Gary: • I thought I would drop you a note regarding the above referenced matter. I do recommend that you contact the City Administrator for the City of Waconia, I believe his name is Bill King, to discuss with him the advantages and disadvantages of having the City deal directly with the MPCA and the Petro Fund. Waconia has had an experience similar to the City of Hutchinson, I believe. Second, I did have a telephone conversation with Dan Wilson of Wilson Management Services in Chaska who would be willing to provide relocation services. You should discuss the matter directly with him if he calls. If you need his address, you may reach him at the following: Wilson Management Services P.O. Box 204 Waconia, Mn. 55387 Thank you. Very truly yours, AR N & cDOWELL • G:�r � Anderson GBA:lm OF COLN1EL WILLIAM W. CAMERON' PALL D. DOGE 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA S-110 (612) 545 - 0000 MN TOLL FREE 800- 343 -4645 TELY.COPIER(612) 545 -1793 501 SOUTH FOURTH STREET' PRINCETON. MINNEs O'IA 553]1 1612) 3If3-2214 TELECOPIER(612) 080 -5506 III R. ARNOLD . DAY CHARLES R. CAR HIG HALL GARY D. MCDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON STEVEN S. HOGE LAURA K- FRETLAND DAVID A. BRUEGOEMANN JOSEPH M. PA[EMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. M10EE April 10, 1990 ARNOLD &Z MGDONVELL ATTORNEYS AT LAW 101 PARK PLACE H UTC H I N ON. MINNESOTA 55350 (012) "7 -7575 TELECOPIER (6L2) 589 -4098 RESIDENT ATTORNEY G. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Hutchinson Downtown Redevelopment - ShopKo Project Our File No. 3244 -89 -0031 Dear Gary: • I thought I would drop you a note regarding the above referenced matter. I do recommend that you contact the City Administrator for the City of Waconia, I believe his name is Bill King, to discuss with him the advantages and disadvantages of having the City deal directly with the MPCA and the Petro Fund. Waconia has had an experience similar to the City of Hutchinson, I believe. Second, I did have a telephone conversation with Dan Wilson of Wilson Management Services in Chaska who would be willing to provide relocation services. You should discuss the matter directly with him if he calls. If you need his address, you may reach him at the following: Wilson Management Services P.O. Box 204 Waconia, Mn. 55387 Thank you. Very truly yours, AR N & cDOWELL • G:�r � Anderson GBA:lm OF COLN1EL WILLIAM W. CAMERON' PALL D. DOGE 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA S-110 (612) 545 - 0000 MN TOLL FREE 800- 343 -4645 TELY.COPIER(612) 545 -1793 501 SOUTH FOURTH STREET' PRINCETON. MINNEs O'IA 553]1 1612) 3If3-2214 TELECOPIER(612) 080 -5506 H U T C P U B L I C GEORGE GORDON, CHAIRMAN DONALD POPP. CLERK LUCILLE ARLT, TREASURER O N O L S JERRY JONES. 'VICE CHAIRMAN DOUGLAS KENNING. DIRECTOR ROGER STEARNS, DIRECTOR April 4, 1990 i Mr. Gary Plotz City Administrator 37 Washington Ave., W. Hutchinson, MN 55350 Dear Mr. Plotz: The Hutchinson School District requests the City of Hutchinson develop a parking lot on the corner of Glen Street and First Avenue Southwest from the excess tax increment funds. Details of the parking lot, property purchase, and property owned by the School District should be developed by the City Manager and School District. It is requested that this item be placed before the City Council for their consideration. Thank you for your assistance. Sincerely, C G � lenn Matejk Superintendent GM:ck INDEPENDENT SCHOOL DISTRICT 423 HUTCHINSON. MINNESOTA 55350 DISTRICT ADMINISTRATION 30 GLEN STREET NORTH (612) 5812860 TECHNICAL INSTITUTE OF HUTCHINSON 200 CENTURY AVENUE (612( 56] -3636 - 1 111 H I N S S C H 0 A N E 0 1 A 1 0 P P 0 P T U N I T Y E M P L O Y E D _ D I C A 1 0 R r (612) 587 -5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST . HUTCHINSON, MINN. 55350 MEMORANDUM DATE: April 4, 1990 TO: Mayor and Council -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — FROM: HCDC Board of Directors -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — SUBJECT: RECOMMENDATION ON USE OF TAX INCREMENT FINANCING MONIES (PARKING LOT) -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — The HCDC Board of Directors supports the school district request for the development of a parking lot on the corner of Glen Street and First Avenue Southwest. This would include the purchase of one home on Glen Street. All costs of purchases, lot planning and development should be paid from the tax increment district funds. Details of the lot, purchase of the home, and use of school owned property for the lot should be developed between the school district, Executive Director of HCDC, and the Hutchinson City Manager. Motion by Jim Bullard, seconded by Keith Lieber and carried. Glenn Matejka abstained from voting. it /bb ? -- W "HARATO tl 7 8 a 9 in 4 N W o 8 3 H m • , _ N 6 b N "s�sm � 1 7 H" 1 2 3 4 A Cn ~ 7 4 �I SU VISI F- " 1 5 SEC. 31 v+ U _ _ 2 1 0 725 I 11 S.y m 6 SEC : SEC. II S.S B2 5 82.5 66 66 66 fic 115' S7.] WASHINGTON J 6.S n� P 6' B2E i2t 3 l P 92` :z— D LO - 9 2 W Z ;I 0 J N 7 4 Y o f 6 5 Z e 3 132 r i3z J c NORTH PARK Y —, m FI RST AVE. a SC 132 4 to I _. ' <W 9 2 r 7 _ 5 L 8 3 - I 7 4 1 6 2 l ` O2 4 SECOND d AVENUE SOU'l SOUTH PARK THIRD AVENUE - � r 1 1 I f J W W E z x w W I II 13 5 I I _ 5775 n FOURTH 3. 825 a 6 5 4 I 3 2 I 2 T I 132 i;2 s 2 s 8 3 7 4 6 i32 I � �_J SOUTH PARK THIRD AVENUE - � r 1 1 I f J W W E z x w W I II 13 5 I I _ 5775 n FOURTH 3. 825 a 6 5 4 I 3 2 I 2 T I 132 i;2 v 10 8 3 7 4 6 c :32 13� AVENUE w w cr I— in r L N _ SOUL Po 132 _ 2 2 j LUTXERfN IQ LXURCM 8 3 j ENGINEER'S ESTIMATE 4i rofect eL. e. ScHooL. ?Aizr.,"c,, Lvr ocatfon Naz P-A¢L Lurs ° I f. I0 73LOcY h Street >-)zsT A-e t- GLL, S Estimate for v Ccs Pi Comm.No. By � Da te R " �O Sheet_ of? ITEM NO. DESCRIPTION QUANTITY UNIT TOTAL I COnICPt'Te, I" Arc cs5 c 2 SAdo gZ'jAO4' z rCG-r TILE A3Y1 1940 s -/ Ise 2 SIG C- 3 Ac c,. UA c G L. S v- c e !Z -r" 50 .4 2331 - LBO -j „ L� c o f aco SUBTOTAL - 13z,r - ilz,c - y s p,l,, xw C Z 1�2A, u A c I 60,1NU7 TO CA,5`10 ;?V✓ SCwCK I to I,z00 1 ZOO z Iz - KC? 110 LF 2C) 2zoo C/)CH "gASirJ Z EA 770 1 500 - A CONL,ec,TC C�ze < G,- L ;2K )AO L F (a 40- s� B UTn L ao 5 7A o - eiNC Lor Cos->• 42 430 � I4 ps, S r i � 5 0 )q/,5-/ C? -p REGULAR COUNCIL MEETING APRIL 10, 1990 • • • WATER & SEWER FUND *P.E.R.A. employer contribution 375.45 *Withhold Tax Acct employer contribution 643.58 Aagard West March curbside pickup 586.30 An Natl Bank interest 7,275.00 Carquest Auto supplies 98,42 Cash Drawer #4 key & postage 6.23 Coast to Coast parts 158.25 Com of Revenue March sales tax 2,382.31 County Market water & bleach 18.96 Curtin Scientific supplies 54.78 DPC chlorine 1,136.60 Ebert, Dick safety boots 30.00 Family Rexall frame 10.00 First Trust bond principal & interest 87,604.38 Fitzloff Hardware screws 2,89 Floor Care cleaners 52,98 Groehler, Floyd parts run 17.88 Hach Co. supplies 50.28 Hutch Plmg & Htg Mrs. Felska acct 25.40 Hutch Utilities electricity 13,073.82 Hutch Cenex gasoline 375.53 Hutch Wholesale supplies 17.37 Junker Sanitation March refuse service 41,162.10 L & P Supply pump repair 56.62 Lake Harriet Florist dish- D.Nagy 18.40 MN Valley Testing tests 44.00 Simonson Lumber roofing nails 1.05 Sorensen Farm screws 2.70 Thermolyne Corp membrane cleaner 28.93 Tri County Water salt 12.90 US Postmaster postage 404.56 Van Nostrand handbook 36.75 WPCF 1990 dues- R.Devries & Meece 100.00 TOTAL $155,864.42 CENTRAL GARAGE *P.E.R.A. employer contribution 52.00 *Withhold Tax Acct employer contribution 88.78 Barco Bearing sleeve & seal 24.73 Carlson Equip repair 142.12 Carquest Auto supplies 1,675.03 Coast to Coast nipples & elbows 11.17 Cokato Salvage fan blade 25.00 Hutch Wholesale parts 772.28 //- e Y l Hutchinson Leader police car bids 47.12 . Inter City reline brake band 78.57 L & P Supply gaskets 3.85 Mankato Mack Sales used Mack truck 20,976.16 Popp Brothers lumber 71.00 Schramm Imp gauge, gasket & plug 51.31 Sorensen Farm chain & pulley 186.10 US Postmaster meter postage 4.75 W.D. Cooling repair heater core 21.90 Wigen Motor mount 30.15 Worthington Tractor used engine 850.00 election TOTAL $25,112.02 GENERAL FUND 1989 Standard Printing chair 239.00 1990 *Withhold Tax Acct employer contribution 4,136.26 *P.E.R.A. employer contribution 5,247.68 *US Postmaster April newsletter postage 174.56 *DNR registration fees 267.00 *MN Twins 24 tickets 267.00 *DNR registration fees 354.00 • Fern Frank election judge 53.32 Marlene Krueger election judge 53.32 Ruth Hagen election judge 59.25 Mary Wangerin election judge 59.25 Helen Lickfelt election judge 59.25 Eva Maas election judge 59.25 Rosina Johnson election judge 59.25 Phyllis Weseloh election judge 55.30 Evelyn Prochnow election judge 55.30 Charlotte Bye election judge 55.30 Delaine Rolfe election judge 55.30 Darlene Knigge election judge 55.30 Gladys Madson election judge 55.30 Doris Daggett election judge 55.30 Evelyn VanHale election judge 55.30 Marie Antony election judge 55.30 Harriet Wixcey election judge 55.30 Pearl Seale election judge 55.30 Lillias Gilhousen election judge 55.30 Arliss Clabo election judge 55.30 Grace Kottke election judge 55.30 Rose Kadlec election judge 55.30 Harriet Schmidt election judge 55.30 Mary Brummond election judge 55.30 Albrecht Oil fuel & kerosene 166.46 • Alexander Battery North part 21.08 Allen Office supplies 238.13 repairs Allied Mechanical April prof services American Risk calcium chloride Anderson Chemical mileage Antiguq, Michael basketball official Baumgartner, Larry toner & service contracts Bennett Office compensation Bernhagen, John basketball official Brinkman, Dan film & battery Brinkman oil Carquest Auto petty cash Cash Drawer #4 office & equip rent Chamber of Commerce publishing proj 90 -08 Chapin Publishing supplies Coast to Coast supplies Copy Equipment DL fees County Treasurer filing fees & copies County Recorder supplies County Market ballot envelopes County Treasurer envelopes Crow River Press service & salt Culligan McGruff badges Don Anderson basketball official Dose, Dave annual charge Electro Watchman car rental Erickson's Auto Sales groceries Ericksons More 4 • Erlandson, David Family Rexall supplies Festival of Nations 45 tickets Field, George code class expense Fitzloff Hardware supplies Floor Care supplies Fogg, Mike basketball official G. A. Ernst & Assc 6 residential audits Gopher Sign street sign Government Trg Sery reg fee- D.Erlandson Guardian Pest Control March service Hager Jewelry plate & engraving HCVN #10 cable franchise Henry's Candy supplies Home Bakery rolls & cookies Hutch Com Hospital laundry & blood test Hutch Plmg & Heating lavatories Hutch Wholesale parts Hutch Utilities electricity Hutch Cenex gasoline Hutch Fire & Safety maintenance Hutch Public Schools gym rent Hutchinson Leader ads, bids, calendar,etc Ice Skating Institute badges Ink Spots • Johonson, Douglas K -Mart field trg conference Kitchenmaster, Mark repairs 1,262.76 April prof services 800.00 calcium chloride 351.00 mileage 96.95 basketball official 180.00 toner & service contracts 137.75 compensation 1,960.00 basketball official 108.00 film & battery 27.11 oil 6.20 petty cash 67.82 office & equip rent 386.59 publishing proj 90 -08 129.20 supplies 254.19 supplies 498.57 DL fees 106.50 filing fees & copies 16.00 supplies 34.79 ballot envelopes 7.00 envelopes 93.87 service & salt 50.90 McGruff badges 32.87 basketball official 36.00 annual charge 144.00 car rental 500.00 groceries 7.67 firearms course 350.00 supplies 146.80 45 tickets 213.75 code class expense 94.17 supplies 415.13 supplies 2,138.45 basketball official 18.00 6 residential audits 312.00 street sign 28.86 reg fee- D.Erlandson 495.00 March service 17.50 plate & engraving 17.65 cable franchise 750.00 supplies 317.39 rolls & cookies 28.60 laundry & blood test 22.90 lavatories 88.00 parts 208.34 electricity 3,193.25 gasoline 2,581.33 maintenance 263.70 gym rent 35.00 ads, bids, calendar,etc 1,994.33 badges 290.00 cards & paper 66.26 field trg conference 162.00 batteries, lights 26.86 fuel expense 97.14 Lake Jennie Repair repair 115.97 Lakes Gas propane 63.00 • Law Enforcement Equip uniforms 273.45 Lee Collins supplies 26.72 Madson, Steve travel expenses 309.63 Marco supplies 18.51 Marka, Jim seminar expense 5.00 Marsnik, Peter basketball official 18.00 McGarvey filter pack 54.90 McLeod Coop Power electricity 958.26 McNeilus Steel batting cage 421.57 Miner, Bernie basketball official 72.00 MN City Management Assc membership renewal 40.00 MN Historical Society workshop- C.Mangan 12.00 P.E.R.A. late fee 10.00 Pawprints 8 flags 80.00 Pellinen, Willard sketches & desc 125.00 Pikal Music Store speaker system repair 255.00 Pioneerland Library 2nd qtr payment 14,424.00 Plowmans car rental 247.00 Rannow Electric circuit check 15.00 Road Machinery parts 76.95 Schlueter Refrigeration repair 255.95 Schmeling Oil fuel 23.90 Secretarian service - B.Lamp 169.13 Simonson Lumber lumber 153.94 Specialty Screening emblems 215.50 • Star Cablevision April service 4.05 State Treasurer 1st quarter surcharge 2,316.81 Streichers uniforms 832.04 Tri County Water salt 86.00 Uniforms Unlimited uniforms 26.85 Urban Com spotlights 970.00 US Postmaster meter postage 666.69 Victorian Inn rooms,meals 306.32 Viking Signs sign work 265.00 Wedin, Chuck supplies reimbursement 14.05 Wesley Pharmacy film & batteries 4.56 Willems, Jerry plaque 133.75 Xerox contract payment 329.80 Zieman, Sharon tape reimbursement 12.59 TOTAL $58,531.20 RURAL FIRE DEPARTMENT 40 Carquest Auto Clarey's Safety Equip MN Conway Fire Homan, Ed Brodd, Jim Emans, Brad Precht, Bruce Redman, Randy Reynolds, John Schramm, Steve • • BONDS OF 1986 Am Natl Bank BURNS MANOR DEBT SERVICE Am Natl Bank BONDS 1988 DEBT SERVI An Nat'l Bank lights 23.04 pump tanks 512.50 adapter 279.50 rural mileage 1.00 rural mileage 23.00 rural mileage 6.50 rural mileage 11.50 rural mileage 11.00 rural mileage 6.50 rural mileage 8.50 TOTAL $883.04 bond principal & interest $126,031.25 interest agent fees $31,755.00 $282.75 POOL & REC BOND DEBT SERVICE Am Nat'l Bank agent fees 243.50 BONDS OF 1984 First Trust bond principal & interest $105,150.00 BONDS OF 1982 First Trust LIBRARY BOND DEBT SERVICE First Trust 1984 PARKING REV BONDS First Trust 1980 TAX INC DEBT SERVICE Willard Pellinen BONDS OF 1989 Duininck Brothers bond principal & interest $60,141.88 bond principal & interest $54,350.00 bond principal & interest $74,343.75 survey & certificate $916.00 let #5 89 -15 $7,620.40 0 BURNS MANOR CONSTR A & B Electric Allen Office Design Dimension TEK Mechanical YOUTH CENTER *P.E.R.A. *Withhold Tax Acct Northland Beverage Star Cablevision Thomas Dolder Hutch Telephone Hutch Utilities Jude Candy Co. room remodeling 4,054.00 furniture 375.00 prof fees 2,395.00 heater install #2 3,753.73 TOTAL $10,577.73 employer contribution 36.56 employer contribution 62.42 lease rental & suppplies 101.92 April service 24.30 April rental 2,200.00 telephone 24.75 electricity 169.39 supplies 55.65 TOTAL $2,674.99 ROO LA • Highway 7 East • Hutchinson, Minnesota 55350 !_pril 10, 1990 FOR YO?'R VIFO ? IAMN Lear .. ayor �- ckland, I am writing this letter to express my concern about the closing of Highway 7 east to thru traffic for the balk of the summer. nll of us realize that the work has to be done, but the feeling of some of the business owners is that the results for some could be disastrous finan- cially. Is it possible that this work could be done one lane at a time? I don't know if this is feasible, but I would appreciate if the council would look into it. If this alternative does not work, I look forward to cooperating with the city, the state, and the contractor in every way possible to get the job done as soon and as smoothly as possible. Thank you for your time. • Sincerely, S r'A� Bruce Santelman • 6 Y ..... ...... ....._� �� • Aid Association for Lutherans Roland S. EbeN, FTC, 11W District Representative 470 Highway 7 E. P.O. Box 97 ��jj tr� Hutchinson,S1N55350 F O R YO UR 1 TV!I)1VlAT , (6i2 ) 587 -2244 -,r.� The Honorable Mayor Paul Ackland The City of Hutchinson City Hall 37 W. Washington Hutchinson, MN 55350 Re: 1990 Summer Construction Project Highway 7 East Dear Mayor Ackland: As a business person located on Highway 7 East which is scheduled • for construction in June of this year, I want to take this opportunity to express a concern that I have. The informational meetings that I have attended have indicated that service roads would be provided to businesses; however, those businesses were all located East of Michigan Street. Our business, along with others, is located West of Michigan Street. This was not addressed, although the general contractor indicated that access would be available. I would hope that the city would do everything in its power to provide daily access to all businesses located along Highway 7 during the construction project. �Yours ry truly, Roland S. Ebent District Representative RSE /jg J Registered Representaci e For Securities Offered Through AAL Distdhutors Inc., 222 West Co!:eee Aienue. Appleton, R 14919 -000- 0414) 734 -'631 1lember: NASD A Wholly -0wned Subsidie ry of AAL i • RitzCo Midwest, Inc. dba: Total Mart 2365 Commerce Blvd. Mound, MN 55364 F (612)472 -5921 April 10, 1990 Mr. Paul Ackland, Mayor Hutchinson, MN. 55350 F OfQ Dear Mr. Ackland: yUGR IA!FORI,,1 This letter is written to strongly urge a change in the proposed traffic n / j ' Oi re- routing during the Highway 7 East road construction. We are a new business in Hutchinson and have committed a substantial in- vestment in your community. We were aware of the possible closing of Highway 7 East; but with two additional major transportation routes closed down, it could be devastating to the future of Total Mart as well as the other small business owners along Highway 7 East. We would like to see consideration given to using flag persons during this construction period, which would keep one lane of traffic open and eliminate the need for detouring around the businesses. As you are aware, any retail business depends on the convenience of location and accessibility. Keeping Highway 7 East open during construction would minimize the hardship on Total Mart and many other bussinesses in the city. We appreciate the support you can lend to this effort. Si nce ly, Dorothy K.B. Ritz Vice President 04 z Jerry Elliott Manager DKBR /lb JE /lb • ��61 . PIWLC:fZ MOTEL �h r Al In City Limit on Highway 7 East o otit"• y� cA Hutchinson, Minnesota 55950 Phone 5 �211P8 • -jfr�7 d l9� SCc? y Al � � Gff?j� _ /t-� �// ✓t. c tiY�ivL'�" /�� J Lam' G���•rN �.., 0 4N �'��- "c#""// MOTEL In City Limit on Highway 7 East Hutchinson, Minnesota 55950 Phone 587 -2129 7 t., r l J L VC- Ebent Apartments 472 Highway 7 East P.O. Box 97 Hutchinson, MN 55350 April 10, 1990 The Honorable Mayor Paul Ackland The City of Hutchinson City Hall 37 W. Washington Hutchinson, MN 55350 Dear Mayor Ackland: Re: 1990 Summer Construction Project Highway 7 East FOR YOUIR !NIFF -O ;BI':ATIOId As an owner of rental property on Highway 7 East which is scheduled for construction this year, my tenants have expressed concern about access to their residences. Based on informational meetings that I have attended, it appears at this point that there is no scheduled service road that would provide access to this property. I would hope that the City would do everyting in it's power to provide daily access to the tenants that reside in rental property along Highway 7 East during the construction project. Yours very truly, � f , Roland and Mary Ebent, Owners Ebent Apartments RSE /jg • )LlanI Dnminer FIC,LtTCt ♦ A N .nrr� C r Renm,� u' I�. __rF_a ,� i'.U. B? 7't _5 L I' April 10, 1990 The Honorable Mayor Paul Ackland - -= The City of Hutchinson City Hall 37 W. Washington Hutchinson, MN 55350 Dear Mayor Ackland: I am writing to express my concern for access to businesses along • Highway 7 East during the upcoming planned construction. As I understand there is a service road planned for East of Michigan Avenue, but not for West of Michigan Avenue. My office is located at 470 Highway 7 East, which is West of Michigan Avenue. I': is vital that my 3000 plus clients have access to my office, and h_,e begun to question me on the matter. Please see to it that all businesses along Highway 7 East that are effected by this construction are given access via a service road or some other acceptable route. Sincerely, Milan L. Dummer District Representative MLD /jg • f red?h rou h 1 %L C M bc; N D %SI ^f u • Ebent Management Company 470 Highway 7 East P.O. Box 97 Hutchinson, MN 55350 April 10, 1990 The Honorable Mayor Paul Ackland The City of Hutchinson City Hall 37 W. Washington Hutchinson, MN 55350 Re: 1990 Summer Construction Project Highway 7 East Dear Mayor Ackland: 7 'fir Cit 4 +'e J, As a business person located on Highway 7 East which is scheduled for construction in June of this year, I want to take this opportunity to express a concern that I have. The informational meetings that I have attended have indicated that service roads would be provided to businesses; however, those businesses were all located East of Michigan Street. Our business, located West of Micigan Street manages 50 plus rental units in the City of Hutchinson and would be greatly inconvenienced if prospective tenants, as well as existing tenants, would not be able to get to our office to pay rents, sign leases, etc. I would hope that the city would do everything in its power to provide daily access to all businesses located along Highway 7 during the construction project. Yours very truly, (tc Le, C-6- f Mary Ebent Ebent Management Company ME /jg - -- run - olrcv� bIUUAMt • KUGJ • TANNING • GA,MEHEADS • SMALLGAMc" Lyle and Carol Emme 524 Highland Park Drive Professional Taxidermists Hutchinson, MN 55350 tj. r 612 -587 -6142 FOR Cyle's Z Studio YOLIR WoRM TI THE SPQR TSMAN tA/kn PR FGF PC(N)A 11TV 75 - -\ Ar - il 1 =' 199C T he Honorable Va•ror Paul Ackland Hutc-.inson City Fall rear S " — : The businesses along; Fi;hway about their custorers being able to Burin^ the construction rrolect, as 1 - Gll L a ^ EY 7 Fast are ver;I concerned set to the -'r businesses I'm sure you are aware. Last ni`ht, Arril 9, several businesses were represent- ed at a meet-In at the -'lee:- Zhedde to discuss the ^:e_tter. ',,,!e °eel. that if there is any %lay ross - 'ble to _ one lane of the hi,hxav o_oer. hi'le wc.-:: is done on the other lane, that this would be the best scluticn for both the businesses involved and the Cite of iiutchir.scn. With the other roads into zutcinson that will be under construction this su:=er, we feel its very important to keep the East entrance to Hutch as open as possible. eve-:al businessmen 2 7-sc expressed concern. , t hat they have net been kept inforr.,ed of ; been hsrnenin - with this rroiect. Ir. the future, we'd all appreciate it if the City Counc 'Would -lake an effcr`, to us better 'n-ro — ed. T l 'rcu for your concern in th's nlattcr. Cincerely,� Q / / (r _ O -lae4Z - Lt Z e ,71 A hafzI L1 s, \ c- _ O -lae4Z - Lt Z e ,71 A hafzI L1 6#�� • • (�Pf ale�wFat, Highway 7 East Hutchinson, MN 55350 U.S.A. April 9, 1990 Paul Ackland, Mayor City of Hutchinson Hutchinson, PIN 55350 Dear Honorable Mayor: GZ 16253 55s O E . t•., We are expressing a very high concern over the Highway 7 detour past my place of business. We would like to see one -half of the road reconstruced at at time, so traffic could flow through. We are also con- cerned about the need of the Fire Dept., Ambulance or Police arriving on the scene in case of a disaster or an emergency. Your consideration will be appreciated in this matter. Yours very truly, P. J. deAbreu PJ /kg • C I I Xa� l r l ,,- ✓ u/ flckjun✓ s G� A h� ay '7 L a67L �vr� hip M � r��e 4he A hwG � V�� Ci2ll 4e; h,�/ I tape 0 &t fh� Gr �orn�� 0� fee/ A ro �1/ �/OGl�c� �'lD�` ✓ / D�'/ /i X5 " 6u/ GI /Sv fhp 1� Rio 411>/ �DVi�Zf I ; Ile 6C�Srss�s /r-� !ice ��� ��� ✓�s�n�.�s � /o� all - A �5 -0 irk /uC�� 'DUt� off' M7 b� s� e h aC r6do hlemld ��� Dr � � E� � J d ,� y • - __ G -4f_7 _-O!?_- 7Tc�.C..�..:__._.. i3�L /C� t% /r 3L_[a - - _ PT /C- �✓ - - -- ---- f�Cds' �• c_�c_sS�'S-- f��c���cl.C'C�S__�� .E!�C!Y/ji�^�� 7Z7 dP.s�v J V vZj -ct • til (612) 587.5151 FC/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 30th, 1990 Ben Sieck, Design Engineer NN Dept. of Transportation District 8 2505 Transportation Road P.O. Box 768 Willmar, MN 56201 FOR YOUR INFORMATION RE: T.H. 7 East Reconstruction /T.H. 15 North Reconstruction S.P. 4307- 37 /S.P. 4305 -21 Dear Mr. Sieck: PJ In conjunction with our letter to you, dated March 20, 1990, attached, is a resolution from the Hutchinson City Council °... recommending that the MN Dept, of Transportation provide continuous, reasonable access to all businesses and residents on S.P. 4307 -37, Trunk Highway No. 7 East during highway reconstruction". Also attached is a Memo from our Fire Marshal noting access requirements for safety vehicles. We strongly request that NN /DOT take action on these concerns. Please let us know how we can cooperate with providing signing to direct business traffic to this area. The City Council also requested that the access to businesses and residents on T.H. 15 North (S.P. 4305 -21) be reviewed. We are anxious to clarify how people along the route will access their properties. The mayor noted that the original plans for this stretch of T.H. 15 included starting construction on the north end of Dassell, and working south to Hutchinson. We would like to make sure the project schedule does not create undue hardship on Hutchinson businesses and residents by having three highways (T.H. 7, T.H. 15 b C.S.A.H. 7) under construction at one time. Thank you for your help and cooperation. Sincerely yours, CIT „ Y OF HUTWSON John P. Rodeb rg �v- Director of nglneering JPR /pv attachments cc: Mayor and City Council George F. Field, Fire Marshal Gary D. Plotz, City Administrator John Bernhagen, Community Development Bill Craig, Planning Commission Resolution No. 9216 RESOLUTION RECOMMENDING THAT THE MINNESOTA DEPARTMENT OF TRANSPORTATION PROVIDE CONTINUOUS, REASONABLE ACCESS TO ALL BUSINESSES AND RESIDENTS ON S.P. 4307 -37, TRUNK HIGHWAY NO. 7 EAST DURING HIGHWAY RECONSTRUCTION WHEREAS the Minnesota Department of Transportation proposes to reconstruct Trunk Highway No. 7 from Fifth Avenue N.E. to 0.35 miles east of Garden Road, in the City of Hutchinson in the 1990 construction season; and WHEREAS a temporary frontage road is proposed only between Michigan Street and the east entrance to Hutchinson Technology, Inc., located approximately 0.10 miles east of Garden Road; and WHEREAS, no continuous, reasonable access is provided for properties between Fifth Avenue N.E. and Michigan Street, and the East 0.25 miles of the project; and WHEREAS, no signage, or a direct access is proposed to direct traffic to the businesses from the detour route; and WHEREAS these businesses depend on this traffic for their livelihood. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT, the Minnesota Department of Transportation be and is hereby requested to provide continuous and reasonable access, via a temporary frontage road or other suitable alternative, to all properties adjacent to the project. The Council also requests that signage be provided to direct traffic to the businesses from the detour route. Adopted by the Council this 27th day of March, 1990. Mayor �7 (612) 587 -5151 y�nry CITY OF HUTCHINSON 37 WASHINGTONA VENUE WEST HUTCHINSON. MIN N . 55350 M E M O DATE: Nyrch 21, 1990 TO' J�M:u P. Rodeberg, Director of Engineering FROM: "orge F. Field, Fire Marshal RE. T.H. 7 East b T.H. 15 North Construction Need for Access Roads Access to event of all substantial properties shall be maintained at all times in the fire or other emergency, during construction of T.H. 7 East and T.H. 15 North cross taffic access to Maplewood. As required by NN Uniform Fire Code% Sec. 10.207 (a) General. Fire apparatus access roads shall be provided and maintained in accordance with the provisions of this section. IF (f) Surfak.e. Fire apparatus access road shall be designed and maintained to ) pport tNe imposed loads of fire apparatus and shall be provided with a surface as to Nrovide all weather driving capabilities. See attached copy. George F. k+ield Fire MaralyAl GFF /pv attachment cc: Mayor and City Council Brad ksans, Fire Chief James G- Marks, Building Official 10.206- 10.207 UNIFORM FIRE CODE manner deter or hinder the fire department from gaining immediate access to said equipment or hydrant. A minimum 3 -foot clear space shall be maintained around the circumference of the fire hydrants except as otherwise required or approved by the chief. (b) Identification of Hydrants or Equipment. All fire protection equipment or hydrants shal I be clearly identified in a manner approved by the chief to prevent parking or other obstruction. Fire Apparatus Access Roads Sec. 10.207. (a) General. Fire apparatus access roads shall be provided and maintained in accordance with the provisions of this section. (b) Where Required. Fire apparatus access roads shall be required for every building hereafter constructed when any portion of an exterior wall of the first story is located more than 150 feet from fire department vehicle access. EXCEPTIONS: I. When buildings are completely protected with an approved automatic fire sprinkler system, the provisions of this section may be modified. 2. When access roadways cannot be installed due to topography, waterways, nonnegotiable grades or other similar conditions, the chief may require additional fire protection as specified in Section 10.301 (b). 3. When there are not more than two Group R, Division 3 or Group M Occupan- cies, the requirements of this section may be modified, provided, in the opinion of the chief, fire- fighting or rescue operations would not be impaired. More than one fire apparatus road may be required when it is determined b the chief that access by a single road may be impaired by vehicle congestion, condition of terrain, climatic conditions or Lather factors that could limit access. For high -piled combustible storage, see Section 81.109. (c) Width. The unobstructured width of a fire apparatus access road shall be not less than 20 feet. (d) Vertical Clearance. Fire apparatus access roads shall have an unobstructed vertical clearance of not less than 13 feet 6 inches. EXCEPTION: Upon approval vertical clearance may be reduced, provided such reduction does not impair access by fire apparatus and approved signs are installed and maintained indicating the established vertical clearance. (e) Permissible Modifications. Vertical clearances or widths required by this section shall be increased when, in the opinion of the chief, vertical clearances or widths are not adequate to provide five apparatus access. (f) Surface. Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be provided with a surface so as to provide all- weather driving capabilities. (g) Turning Radius. The turning radius of a fire apparatus access road shall be as approved by the chief. (h) 7larnarounds. All dead-end fire apparatus access roads in excess of 150 feet in length shall be provided with approved provisions for the turning around of fire apparatus. PARKS a RECREATION a FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587.2975 SENIOR CENTER CIVIC ARENA 587 -6564 587.4279 TO: Mayor & City Council FROM: Hutchinson Park & Recreation Board DATE: April 5, 1990 RE: Donations Accepted FOR YOUR INFORMATION At the regular monthly meeting in March, the Park and Recreation Board accepted the following donations. The Hutchinson Elks Club donated $4,000 toward the development of Orchard Park. This donation will allow for a park shelter, picnic tables and signage. The Park and Recreation Board also voted unanimously to rename Orchard Park to Elks Park. The Hutchinson Jaycees will be making a $500 donation to replace two garage doors in the Jaycee Park Shelter; as well at 10 sets of picnic table legs valued at approximately $600. The department will provide the lumber and hardware; club members will stain and assemble the tables as a club project. klm i l4of Lodge No. 2427 Benecolou and Piotcoiie Opa r of Elks 225 Waamuyron Ave E P U Hu. 21: HUTCHINSON, MINNESOTA 553SH March 26, 1990 Parks and Recreation Dept. 900 Harrington Hutchinson, MN 55350 Dear Sir: m7 ' . FOR YOUR INFORMATION At a recent meeting of Hutchinson Elks Lodge 2427, the member- ship voted to support a park in the city of Hutchinson, The Orchard Park on Sherwood Street is the park the members selected. A budgeted amount of up to $4,000.00 has been designated for the park for the coming year. We would like to visit with your department as to the needed items for the park. We would also like to discuss with you the type of sign that may be put up denoting the park as the Elks Park. If you need to provide us with any other information or if you need any additional information from us, please contact me at 587 -6971 (home) or 587 -1612 (work). Fraternally, Stan Scieszka, Chairman Elks Board of Trustees Box 63 Hutchinson, MN 55350 I J A_ Y CEES y INC. 1 M.n.. March 27, 1990 Dear Mr. Moon, This letter is to inform you that the Hutchinson Jaycees have approved a donation of $500.00 toward improvements for North Jaycee Park. Ten picnic table frames shall also be purchased and donated for the park by the chapter. We plan to donate our time for the assembly of these tables provided the Park and Recreation Department supplies all other construction materials. If you have any questions concerning these donations, please contact me. Si33cerely, John D. Gillard Jaycee President t DAVID R. ARNOLD It CHARLES R. CARMICHAEL GARY D. MCDOWELL STEVEN A. ANDERSON O. HARRY ANDERSON STEVEN S. HOGE LAURA R. FRETLAND DAVID A. BRUEGGEMANN JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. MCGEE March 16, 1990 AR NOLD & MODOWELL ATTORNEYS AT LA 101 PARE: PLACE HUTCHINSON. MINNESOTA 55350 (812) 587 -7575 ,/ikr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 TELECOPIER(612) 587 -4089 RESIDENT ATTORNEY G. BARRY ANDERSON T.� Mr. Doff Moon Director of Parks & Recreation 900 Harrington Hutchinson, Mn. 55350 Re: Northern Pacific Lewis & Clark Travelers Rest Car Our File No. 3188 -87 -0001 Dear Gary and Dolf: �U ) 4 1 01 COUNSEL WILLIAM W. CAMERON PAUL D. DOVE 5881 CEDAR "RE ROAD MINNEAPOLIS, MINNESOTA 55418 (812)545.8000 MN TOLL FREE 800- 343 -4645 TELECOPIER (612) 545.1793 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 389 -2214 TELECOPIER(e12) 388 -5508 FOR YOUR INFORMATIO 41 p Ei.E1Yr „J BY I am enclosing a copy of correspondence received from Robin Ripley at Dakota Rail regarding the railroad car. Having waited this long, I see no problem in waiting until June 1, unless either of you feel strongly about it otherwise. Please review the letter and get back to me. If June 1st is acceptable, I intend to contact Mr. Stobbe with an eye towards arranging an agreement that would give the City of Hutchinson the authority to remove and dispose of the vehicle if it is not off the premises by June 1. Thank you. Very truly yours, A VrrAnderson OWELL G. Enclosure Dakota - 25 Adams St. No., Hutchinson, MN 55350, Phone (612) 587 -4018 IF "Rout* of the charging Buffalo" March 9, 1990 Mr. Barry Anderson Attorney at Law 101 Main St. Hutchinson, MN 55350 RE: Northern Pacific "Lewis & Clark Travelers Rest" car Dear Barry, Yesterday I was informed by Bob Moen to send any correspondence on above matter to the below person. Mr. Stoebe has purchased the coach on 3 installment payments and will have it removed from its location by no latter than June 1st, 1990. Please contact the proper people that would benefit by knowing this. Thank you for your assistance. Sincerely, Rob n L i ey Vice President Marketing NEW OWNER Mr. Curt Stoebe Box 365 Humboldt, IA 50548 8 11 (612) 587.5151 y//7ry CITY OF HUTCHINSON 37 WASHINGTONA VENUE WEST HUTCHINSON, MINN. 55350 March 5th, 1990 Mr. Jay Freedland Hutch Iron & Metal 304 -1st Ave. S.E. Hutchinson, NN 55350 Dear Jay: FOR YOUR INFORMATI0N As you know, the Planning Commission /City Council approved your Conditional Use Permit at 4 Monroe Street with the understanding that the gates would be securable and no storage would be present on street right -of -way. At present, there are no gates and storage of materials is on said street right -of -way. Please provide a written statement for the Planning Commission /City Council by April 30th, 1990, as to your fence completion date. Material storage on street right -of -way is to be removed by April 30th, 1990. Lack of compliance may unfortunately, require staff to request City Council approval to remove all materials from right - of-way or denial of the Conditional Use Permit based on non - compliance. Your cooperation is appreciated. Best regards, CITY OF HUTCHINSON I s G. Marka Building Official JGM/pv cc: Doug Meier, Maintenance Operations Steve Madson, Chief of Police Gary D. Plotz, City Administrator G. Barry Anderson, City Attorney Planning Commission Staff (Info.) Planning Commission Members (Info.) City Council (Info.) f� 8 3/21/90 L 1 T tJ� ASSETS UTILITY PLANT - AT COST LAND 6 LAND RIGHTS DEPRECIABLL. UTILITY PLANT TOTAL UTILITY PLANT _ LESS ACCUMULATED DEPRECIATION TOTAL ACCUMULATED DEP'RECIAT'ION CONSTRUCTION IN PROGRESS TOTAL CONSTRUCTION IN PROGRESS TOTAL UTILITY PLANT DEPREC VALUE RESTRICTED FUNDS d ACCOUNTS FUTURE EXPANSION d DEVELOPMENT RESERVE FOR FUEL OIL MEDICAL INSURANCE _ ITA - OPERATING 6 MAINT RESERVE INSURANCE LOSS CONTRIBUTION - CITY OF HUTCHINSON BOND 6 INTEREST PAYMENT 1986 1986 BOND RESERVE CATASTROPHIC FAILURE FUND FEDERAL INTERPRETATION CONTRIBUTION - CITY OF HUTCHINSON _ MAIN REPLACEMENT FUND TOTAL RESTRICTED FUNDS 8 ACCOUNTS CURRENT 8 ACCRUED ASSETS CASH IN BANK INVESTMENTS 6 SAVINGS ACCOUNTS ACCOUNTS RECEIVABLE _ INVENTORIES P'REP'AID INSURANCE ACCRUED INTEREST RECEIVABLE TREASURY BILL DISCOUNT TOTAL CURRENT & ACCRUED ASSETS DEFERRED CHARGE BOND DISCOUNT 1986 CLEARING ACCOUNT TOTAL DEFERRED CHARGE TOTAL ASSETS HUTCHINSON OES COMMISSION HUTCHINSON, MINNESOTA BALANCE SHEET FEBRUARY 28, 1990 * • r ELECTRIC • * 770,754.68 21,013,759.76 22,584,514.44 r w w*• GAS • 4 n w PAGE i FOR YOUR NFORMATIO� 13,978.10 2,568,923.23 2,582,901.33 (SS,836,59i.15) (11,636,591,iS) *• r w TOTAL • r w 784,732.78 24,382,682,99 25,167,415.77 (1,067,415.38) (12,904,006.53) (1,067,415.38) (12,904,006.53) 804,153.71 11,815.17 804,i53.71 11,815.17 11,552,077.00 2,800,000,00 750,000.00 60,000.00 200,000.00 300,000.00 55,000.00 166,950.06 392,000.00 750,000.00 .00 .00 .00 5,473,958.86 1,527,301.12 1,2101000.00 .00 40,000.00 .00 .00 .00 .00 .00 .00 623,697.58 36,660.00 i 2,910,357.58 590,883.89 488,605.84 1,115,664.93 454,772.60 44,835.70 168,848.42 (47,476.40) 2,816,134,98 72,999.95 (.04) 72,999.91 t9, 915, 170. 75 642,118.77 318,543.26 432,440.26 55,400.55 9,368.36 32,671.65 (17,950.64) 1,472,592.01 .00 (.00) Ka 5,910,250.71 015,968.88 815,968.88 13,079,378.12 4,010,000.00 750,000.00 100,000.00 200,000.00 300,000.00 5,000.00 166,958.Be 392,000.00 750,000.00 623,697.58 36,660.00 1,000,000.00 8,384,316.44 1,233,002.66 807,149.10 1,548,105.19 510,173.15 54,204.06 201,520.07 (65,427.24) 4,288,726.99 72,999.95 (.04) 72,999.91 _',, 825, 421 .46 3/21/90 MUNICIPAL EQUITY 6 LIABILITIES MUNICIPAL EQUITY MUNICIPAL EQUITY UNAPPROPRIATED RETAINED EARNINGS TOTAL MUNICIPAL EQUITY LONG TERM LIABILITIES -NET OF CURRENT MATURITIES 1986 BONDS TOTAL LONG TERM LIABILITIES CONSTR CONTRACTS A ACCTS PAY RETAIN ACCRUED EXPENSES - RETAINAGE TOTAL CONSTRUCTION y ACCTS PAY CURRENT 6 ACCRUED LIABILITIES '_ -- NOTE PAYABLE - LEASE PAYABLE ACCOUNTS PAYABLE INTEREST ACCRUED ACCT PAYABLE TO ASSOCIATED COMPANY ACCRUED PAYROLL ACCRUED VACATION PAYABLE -- CUSTOMER DEPOSITS OTHER CURRENT 6 ACCRUED LIABILITIES TOTAL CURRENT d ACCRUED LIAR TOTAL MUNICIPAL EQUITY 6 LIAR HUTCHINSON UTILITIES COMMISSION HUTCHINSON, MINNESOTA BALANCE SHEET FEBRUARY 28, 1990 r « w ELECTRIC * • • k • • * k GAS 15,737,121.39 375,44t.90 16,112.563.29 PAGE 2 * • • • TOTAL w w w a ,274,297.87 242,800.41 51517,098.28 3,085,000.00 3,085,000.00 1,500.00 1,500.00 3,504.39 503,030.73 42,770.20 (21,454.14) 53,130.53 42,167.92 92,924.79 33.04 716,107.46 19,915,170.75 21,011,419.26 616,242.31 21,629,661.57 .00 3,085,000.00 .00 3,085,000.00 .00 1,500.00 .00 1,500.00 .00 370,046.13 .00 (.00) 11,018.76 12,084.54 00 3.00 393,152.43 5,910,250.71 3,504.39 873,076.86 42,770.20 (21,454.14) 64,149.29 54,252.46 92,924.79 36.04 1,109,259.89 25,825,421,46 i l _ . 40 « ft 3/21/90 HUTCHINSON S COMMISSION HUTCHI , INNESOTA ELECTRIC DIVISION STATEMENT OF INCOME 6 EXPENSES FEBRUARY 28, 1990 PREVIOUS CURRENT BUDGETED YEAR TO DATE YEAR TO DATE YEAR TO DATE INCOME STATEMENT OPERATING REVEN'lE SALES - ELECTRIC ENERGY NET INCOME FROM OTHER SOURCES SECURITY LIGHTS POLE RENTAL TOTAL OPERATIN,, REVENUE -- OPERATING EXPENSES PRODUCTION OPERATION PRODUCTION MAINTENANCE PURCHASED POWER TRANSMISSION OPERATION TRANSMISSION MAINTENANCE DISTRIBUTION OPERATION _ DISTRIBUTION MAINTENANCE _ CUSTOMER EXPENSES CUSTOMER SERVICES ADMINISTRATIVE 6 GENERAL EXPENSES DEPRECIATION TOTAL OPERATING EXPENSES OPERATING INCOME OTHER INCOME AND DEDUCTIONS OTHER - NET INTEREST INCOME MISC INCOME /EXPENSE INTEREST EXPENSE TOTAL OTHER INCOME AND DEDUCTIONS NET INCOME PAGE 1 FOR YO FORMATION BUDGET ANNUAL DEVIATION BUDGET 1,461,475.42 1,543 1,525,866.40 17,623.58 9,361,665.00 4,238.68 6,857.95 4,110.50 2,747.45 22,100.00 2,131.00 2,245.50 2,400.00 (154.50) 15,000.00 .00 1,916.25 .00 1,916.25 4,000.00 1,467,845.10 1,554,509.68 1,532,376,90 22,132.78 9,402,765.00 70,843.45 89,950.47 85,057.00 (4,893.47) 921,240.00 16,360.10 7,580.85 2,192 12 (5,388.73) 74,212.00 837,546.46 837,482 94 311,248.51 (26,234.43) 4,936, 277.00 77.75 133.69 .00 (133.69) 1,600.00 11,707.59 2,517.58 7,350.00 4,832,42 51,000.00 28,253.79 36,938.i9 41,764.93 4,826.74 161,753.00 20,866.63 15,606.72 22,690.65 7,083.93 105,360.00 l 12,451.11 11,068.89 12,961.11 1,89.^.22 77,179.80 1,575.36 1,701.19 1,625.66 (75.53) _ 10,160.40 113,986.27 87,905.66 109,628.49 21,722.83 617,109.25 163,000.00 1121200.00 294,600.00 1821400.00 982,000.00 1,276,668.51 i,203,086.i8 1,389,118.47 186,032.29 7,897,891.45 191,176.59 351,423.50 143,258.43 208,165.07 1,504,873.55 t 945.62 (662.22) 1,220.00 (1,882.22) 3,600.00 62,888.50 49,810.62 47,092.50 2,718.12 - 523,250.00 5.03 1,560.00 .00 11560.00 4,500.00 30,000.00 26,690.00 26,250.04 (439.96) 160,162.00 33,839.15 24,018.40 22,062.46 1,955.94 371,188.00 225,015.74 375,441.90 165,320.39 210,121.01 1,876,061.55 l l 3/21/90 GAS DIVISION INCOME STATEMENT OPERATING REVENUES SALES FORFEITED DISCOUNTS TOTAL OPERATING REVENUE OPERATING EXPENSE MFG GAS PRODUCTION OPERATION MFG GAS PRODUCTION MAINTENANCE PURCHASED GAS EXPENSE DISTRIBUTION OPERATION DISTRIBUTION MAINTENANCE CUSTOMER EXPENSES CUSTOMER SERVICES - -- ---- ADMINISTRATION 6 GENERAL DEPRECIATION TOTAL OPERATING EXPENSES OPERATING INCOME OTHER INCOME AND DEDUCTIONS OTHER - NET INTEREST INCOME MISC INCOME /EXPENSE TOTAL OTHER INCOME AND DEDUCTIONS NET INCOME HUTCHINSON UTILITIES COMMISSION HUTCHINSON, MINNESOTA STATEMENT OF INCOME 8 EXPENSES FEBRUARY 28, 1990 PREVIOUS CURRENT BUDGETED YEAR TO DATE YEAR TO DATE YEAR TO DATE 1,076,774.76 2,453.79 1,079,228.55 539.81 87.57 858,254.75 29,347.76 4,527.32 8,296.97 1,050.24 40,191.59 14,200.00 956,496.01 122,732.54 32.51 41,109.96 812.90 41,955.37 164,687.91 PAGE_ 2 BUDGET DEVIATION 1,142,987.56 1,158,250.00 (15,262.44) 2,911.96 2,618.00 293.96 1,145,899.52 1,160,868.00 (14,968.48) 612.08 510.00 (102.08) .00 .00 .00 823,465.17 828,000.00 4,534.83 39,540.03 34,155.80 (5,384.23) 4,599.27 - 3,038.14 (1,561.13) 7,445.44 8,591.19 1,145.75 1,134.13 1,083.78 (50.35) 41,029.20 _ 39,734.37 (1,294.83) 15,200.00 14,272.00 (928.00) 933,025.32 929,385.28 (3,640.04) 212,874.20 231,482.72 (18,608,52) 249.29 160.00 89.29 29,491.16 39,445.00 (9,953.84) 185.76 630.00 (444.24) 29,926.21 40,235.00 (10,308.79) 242,800.41 271,717.72 (28,917.31) ANNUAL DUDGET 4,400,000.00 11,900.00 4,411,900.00 2,800.00 13,000.00 3,600,000.00 174,709.00 32,270.00 51,453.20 l 6,773.60 243,075.75 891200.00 l 4,213,281.55 198,618.45 2,400.00 281,750.00 3,000.00 207,150.00 485,768.45 t l t l HCDC Board of Directors Wednesday, March 7, 1990, 7:00 am Hutchinson Public School Central Office DIRECTORS PRESENT Glenn Matejka, Chairman Jim Bullard Carol Haukos Don Erickson Phil Graves Keith Weber MINUTES OTHERS PRESENT John Bernhagen, Exec. Dir. Meeting was called to order by Chairman Matejka. Motion by Erickson, seconded by Bullard, and carried to approve the Minutes of February 7, 1990 Motion by Bullard, seconded by Weber, and carried to approve the Treasurer's report. John Bernhagen gave a report on the relocation efforts of Shopko. Many meetings have been held with Shopko officials and technical people regarding the project. At this date the project Is proceeding very well. Tax increment financing ( TIF) would be used to obtain the land and clear it ready for construction on blocks 43 and 44 on the east side of Main Street. Matejka reported on the public schools interest in a lot in the TIF district on Glen Street. Additional deliberations will be conducted with city officials. Matejka and Bernhagen will discuss the proposal to use some TIF dollars in the Industrial Park for further development. Becuase of the present work load, the Board decided to not participate at this time in the 'Retention and Expansion Follow -up Strategies Program! Bemhagen reported on a proposal from West Publishing Company to locate a computer terminal facility employing approximately 100 terminal operators. They will be shown seven properties. Bernhagen reviewed the Membership Committee's agenda for the March 15th meeting at the Victorian Inn. Motion by Bullard, seconded by Haukos and carried to add the names of Roger Stearns and Ted Beatty as HCDC members. There being no further business, the meeting was adjourned. t PIONEERLAND LIBRARY SYSTEM BOARD MEETING FOR YOUR INFONAM March 12, 1990 ._ Present: Arlen LaCombe Representing: Big Stone County ' Judy Bohm • Chippewa County ' Dorothy Tebben Chippewa County ' Stan Jacobson • Chippewa County ' Peg Mossberg • Kandiyohi County Howard Christiansen Kandiyohi County ' LeRoy Jans • LacQuiParle County ' Jan Rreie McLeod County • Joanne Sneer McLeod County Shirley Nowak McLeod County " Marie Schoener Meeker County Howard Turck Meeker County ' Nancy Dickson Renville County Lorna Carlson Swift County Jack Langan • Swift County Lois Anderson - - -- -_ - Yellow Medicine Count Elizabeth Erickson _ -- - Appleton ' Richard Baysinger Benson ' Noel Phifer - " Glencoe William Scherer Hutchinson • Dolores Brunner • Hutchinson Judy Oestreich Litchfield John Schulstad - _ Madison Helen Mahnke " Olivia ' Monte Matheson " Ortonville ' Kevin Mulder " Renville ' Jeanette Buchanan • Willmar ' Carol Conradi Willmar " Richard Emery Willmar Also present: David Lauritsen, Chippewa County Librarian Katherine Matson, Associate Director Burton Sundberg, Director William Pollard, SAMMIE Coordinator Absent: Laverna Birkland* Representing: Kandiyohi County Dean Aarvig* Kandiyohi County John Miller* Meeker County Gale Dahlager* Renville County Myron Hagelstrom* Yellow Medicine County Sandee Laffen Bird Island ' John Nevins* ' Dawson Sandy Casper* • Graceville ' Maxine Weinrich Granite Palls ' Marcia Maus -_ -__, " Hector - -- Howard Tengwall _ - Kerkhoven ' Nancy Alsop* -_ -_. ....:. -• Litchfield The March 12 meeting of the Pioneerland Library System was called to order by . chairperson Ric Emery. Each member present introduced himself /herself. Mr. Emery introduced and welcomed Mr. William Pollard, SAMMIE Coordinator. Upon approval o! the February 12 Executive Board minutes the following correction was made: It should read, "Chippewa County will retain the status quo and pay the additional local reimbursement this year, but that discussion of a change for 1991 will take place during 1991 budget discussions." This was approved on a motion (Rreie /Oestreich). Matson asked the board to review the monthly statistics for January and February 1990. Increases were noted in the February statistical reports on library activities. She also promoted the librarian's retreat to be held April 19 -20 at Green Lake Bible Camp. A motion to pay all bills, after review by the Finance Committee found all checks and register correct, was passed (Iarombe /Turck). Mr. Sundberg, Mr. Phifer, and Mr. Turck attended MLA Legislative Dav in St. Paul February 22. They each rcperted favorably, noting the ever- present pleas for money. Mr. Phifer prepared a statement of the library's importance in the community and asked the board to consider appointing a Public Relations Committee) to promote the library's image. _SAMMIE's new director, Bill Pollard, spoke on his work in the 18- county area and answered questions from board members. He stated the need for one more board member from Pioneerland. John Schulstad volunteered for this position. Matson reported on the Pre -white House Conference on Libraries regional meeting in Marshall. Delegate nomination forms are available for the September 16 -17 conference in St. Paul. Matson reported that the Long Range Planning Committee has completed the first draft and it is ready for writing. Mr. Turck reported meetings of the Ad Hoc Agreement Study Committee. They have studied the present agreement and feel that one of the needed changes is to reduce the size of the board, a process which will perhaps take a year to do. The Fairfax City Council approved becoming a member effective July i, 1990. Revised agreements were sent to them for signing. Mr. Sundberg reported on the third quarter payment from LDS. He read letters confirm- ing appointments of new board members Schulstad, Aarvig, and Sneer. He also spoke of a bill now before the state legislature which would allow averaging library levies within a regional library system in order not to exceed the levy limit for any single jurisdiction. A motion was passed to approve the action of the Executive Committee that Yellow Medicine County receive less staff time and services (pro- rated) due to their decision to pay less than the requested and budgeted amount (Scherer /Oestreich). A motion was passed that the Executive Committee set up a Public Relations Committee (Phifer /Brunner). A motion was passed to table the item in regard to Chippewa County's action to discontinue payment of the "local reimbursement" portion of the budget request (Nowak /Jacobson). Matson - explained the summary of the Annual Statistical Report to the Office of Library Development which is now nearly complete. A motion was passed for approval and to have the president sign it (Bohm /Mossberg). A motion was passed to change the mileage rate from $.24 to $.255 per mile (Oestreich/ Scherer). A motion to amend it to be effective January 1, 1991, failed. It was decided to table the explanation of the ordering, aquisition, processing, and cataloging of Pioneerland materials. Announcements were made of the Personnel Committee meeting March 26 and the Executive Committee meeting April 9. The meeting was adjourned. Lorna Carlson Secretary l J 7 J W2 /DIANNE 4 /OTo 12 /171 O1 FUND T 4[BMARY ►fONEERLANO LIS TEN INTEGRATED FIN VSTEM REVENUE M AINE CAROL CONRA TR EASURER, PLS COUNTY ]♦ AS OF 3/90 MARCH 1990 1FS163 PERCENT OF PAG YEAR ZSX ACCEIIMT DESCRIPTION CURRENT ACTUAL _ _ ACTUAL EDGY - ACT BUDGET THIS-MOMTH YEAR -TO -GATE DIFFERENC P C T g •• 01 L18RARVCE CARRIED FORWARD $206,593.68 $143,296.48 •. 010 RECEIPTS _ 51 O1 6At1ir3YATE /fEOERAL AIO 331.000.00 .00 BZ, 096.00 211,904.00 2S 5130 BIG STONE COUNTY 22,009.00 .00 5,522.22 16.566.78 25 SL1S CHIPPEWA COUNTY - _ 74.322.00 .00 18,050.50 55,471.50 25 5120 KANDIYOHZ COUNTY 112.454.00 .00 26.113.50 04,340.50 25 $122 LAC QUI PARLE COUNTY 30,455.00 .00 7.613.75 22,841.25 25 $125 MC LEDO COUNTY - -- - 72,237.00 .00 .00 0 5130 MaKEII COUNTY -^ � 68,Z84.00 - .00 17,071.00 _72 51,213.00 - 15 5132 RENVILLE COUNTY 55.336.00 .00 7,285.50 48.052.50 13 S13SSWIFT COUNTY 34,560.00 .00 6,640.00 25.920.00 25 5137 YELLOW MEDICINE COUNTY 34,011.00 .00 6,301.00 28,510.00 18 S140 APPLETON 9.305.00 .00 2.126.25 6.978.75 25 ___5145 BENSON 10,609.00 .00 4.6SZ.25 13,956.75 25 S1SO GLENCOE 26.425.00 .00 6.606.25 19.618.75 25 $135 GAACEVILLE 3.875.00 .00 966.75 2,906.25 25 $197 GAANITE FALLS 21,195.00 .00 5,298.75 15.896.25 2S 5160 HUTCHINSON 57.696.00 .00 14.424.00 43.272.00 23 5165 KERKHOVEN 3,966.00 .00 997.00 2,991.00 25 SL70 LITCMFI_ELO _ - _.__. .. _. 41,652_00 .00 10,463.00 31,369.00 25 5112 OLIVIA- 19.922.00 .00 4.980.50 14.941.50 25 SITS ORTONVILLE 12,788.00 .00 3,197.00 9.591.00 25 5160 WILL14AR _ - 92,050.00 - '- .00 23,012.50 69,037.50 25 5183 GIRO ISLAND 8.854.00 .00 2,213.50 _ 6,640.50 2S 5190 DAWSON 12.642.00 .00 3,160.50 9.481.50 ZS 5195 HECTOR 7,741.00 .00 1,936.75 5,810.23 14.365.00 .00 3.591.25 _ __25 30,773.75 25 SZOS RENVILLE 9.961.00 .00 2.490.25 7,470.75 2S 4410 CASH RE CEIPTS S SALES TAX 46,500.00 3.999.86 11,591.10 34,906.90__ 25 5420 GIFTS 1.000.00 200.00 200_00 600.00 - 20 5430 INTEREST 7.500.00 616.24 1.089.15 5.610.85 25 • TOTAL RECEIPTS l 251 sz4.o0 4.818.10 285.492.22 966 331.78 23 •: 020 REINSUSEMENTS (LOCAL GOVERNMENT) ^5801 REIMBURSEMENTS - C14LPPEWA COUNTY _ 32.020.00 .00 .00 32.020.00 0 3830 REIMBURSEMENTS - BENSON (MATERIALS ONLY) 1,576.00 .00 1.500.00 76.00 95 SS40 REIMS - CHIPPEWA COUNTY (MATERIALS - kEYMB ONLY) 19,255.00 .00 10,000.00 9,255.00 •• SBSO MONTEVIDEO (MATERIALS ONLY) _ - 1].601.00 .00 .00 __ 13.601.00 O •. TOTAL REINSUSEMENTS (LOCAL GOVERNMENT) 66.460.00 .00 11,506.00 54,960.00 17 • 030 OTHER REIMBURSEMENTS $670 OTHER_ REIMBURSEMENTS 2,950.00 334.20 1 64 _ • TOTAL OTMER•t<E INEYRSEMEMTS _ 2.75G.08 334.20 1,890.39 - ' - 1 ' 059 .&l _ -- 1.059.41 64 • OSO OTHER FUNDS ' - S910 GLENCOE FUND 1.390.00 .00 .00 1,390.00 0 5920 KCWL 2.717.00 .00 .00 2.717.00 O 5925 LOCAL EQUIPMENT 2,000.00 .00 .00 2.000.00 O _ 5930 FAMILY TIES FUND 5,042.00 _ _ .00 .00 5,042.000 _ - 5940 LAIICEIRIMT f(INO - _ 1.999.00 .00 .00 1 0 'y �.• 5950: SALES TAX 2.000.00 .00 .00 2,000.00 O ' -. S: TOTAL OTH FUNDS 19,148.00 .00 .00 15,148.00 _ 0 •• TOTA LIBRARY . 1.336,390.00 _ 5,152.30 290,890.61 _ 1,037,499.3 2 2 TOTALS.----- - __ 40 ACCOUNTS . RECEIPTS AND BALANCE 1,336,590.00 S,1SZ.30 299,690.61 $211,745.98 $442,187.09 7 0 N2 /01AMMF 4/02/90 PIONEERLAND LIBRARY SYSTEM COUNTY 34 MARCH 1990 ':17s 10 01 FUND INTEGRATED FINANCIAL SYSTEM IFS143 ►. 1 EXPENDITURE GUIDELINE AS OF 3/90 LIBRARY _ PERCENT OF T S_{ ACCOUNT BESCRIPTt(N CURRENT ACTUAL ACTUAL BDii KT OUDGET THIS -MONTH -- - VEAR-TO -DATE DIFFERENC __._. - - -- P CT •• 01 LIBRARY -- • 100 PERS ONAL SERVICES ____ S SL .1�1 IE3 ENO YAGES - 611 HEALTH INSURANCE 795000.00 - 67.612.20 195.961.00 599.019.00 =y __ 6120 HEALTH INSURANCE - DEDUCT ISLE 21,000.00 3,600.00 1.797.71 S,148.7S 15 25 • 6130 RETIREMENT INSURANCE TOTAL PERSONAL 90,724.00 117.12 6.4e B. 41 317.40 19.235.92 3.262.60 61.488.08 _ 9 2a - SERVICES 900.R4.00 76.075.44 220.683.07 679.640,9) 25 '� • 110 MATERIALS - - - - -- - 6205 GOOKS - ADULT 6210 GOOKS -CHILDREN 120,000.00 6 966.27 18,336.70 10{ 663.30 IS _ 6215 GENERAL REFERENCE 36.000.00 3 + 000.1e 6.504.00 29.496.00 16 6220 PERIODICALS 16.000.00 1.225.35 5.552.56 10.447.45 35 6225 PAMPHLETS - -- - 26.750.00 306.61 13.{13.59 11,636.41 56___ 6230 BENSON LIBRARY MATERIALS 300.00 1,576.00 .00 13.69 .00 176.67 300.00 _ 0 - 6233 [NIIPEYA [ DUM7Y L {eRART MATERIALS 62 40 MONTEVIDEO MATERIALS [ALS __ 19,2SS.00 1,611.36 l.2eeAB 1.399.33 15,966.42 11 i1___ 6245 16MA FILMS 13,600.00 2.373.29 4.402.61 9.191.39 - 32 VIDEO TAPES 4,000.00 .00 1.800.00 2.200.00 45 _ _6250 __ 6255 AUOIFOItCS AND APES - - - -- - - - 5 789.16 2 146.70 76.38 2 253.30 4260 SLIDES AND FILM STRIPS 400.00 250.00 54.22 31 t- 6265_RICKFORAS - -- -- -- - 0 FINDING 627 300.00 .DO 24.94 .00 24.95 250.00 275.03 0 9 - • i TOTAL MATERIALS 1,000.00 244.4)1.00 .00 16,365.30 .00 $7.770.00 1 196,661.00 _ _ 0 24 • 120 CATALOGING ___6310 OCLC AND OTHER CHARGES 1320 CON VENDOR CHARGES _ 16.608.00 .00 6.816.00 9 792.00 41 • TOTAL CATALOGING 24,000.00 5,707.40 6.106.10 17,291.90 - -- 28 40,606.00 S, }07.40 13,524.10 27.093.90 33 • 130 VEHICLES - ___ 6350 OPERATION AND MAINTENANCE 6360 INSURANCE 14,600.00 1,463.17 3,624.62 10 + 971.36 25_ • 6770 UIORTJLAT30M 3.415.00 .00 1.623.92 _ 1 + 791.06 - - 48 �- TOT4 YENI CLES 8,000.00 __ 26,01S.00 .00 1,463.17 .00 5,252.54 S.000.DO 20,742.46 0 20 •__ 140 .COMMUNICATION �+ 6410 TELEPHONE AND LINE CHARGES 4420 TERMINAL MAINTENANCE 9.000.00 1 +046.52 2.563.24 6,416.76 29 _ '' +; • 6430 POSTAGE AND SHIPPING - - - - TOTAL 1,000.00 - 12 715.00 .00 689.34_ S.00 2,576.83 995.00 10 LIB. 17 1 20 C O M RUMICAiIOR ---- 22.715.00 - -- -- -- 1.735.3 _ _ 7 •' • 190 EQUtMENT - . - -___ ._- -_.. ___ _________. _._ _ _ _ „ NSS MEN EQUIPMENT <4 R/Y EQ UIPMENT 2.635.00 105.00 180.15 2.474.05 7 - - __ ___ _ - -- __- 6 MAINTENANC! AND CONTRA[it _�000,00 15.000.00 _____ .00 4.679.40 ___ .00 10,864.69 1,00 0.00 0 -! AL TO iit EQ ►MENT ____4,73.40 11,35.64 4.1)3.3{ _ __ 7 72 S9 _ -_ -_ :l • 1 60 OTHER 44 SUPPLIES AND EQUIPMENT 1.500.00 1S7.S3 424.70 -- 1.075.10 - 26 - -- 6510 SUPPLIES AND PRINTING 6515 PROMOTIONAL AND PROGRAMMING 21,494.00 2.099.32 8,117.77 19,376.63 30 ' IS20 Nll E ►LE AND IIEETTNGS - SURFS 1,000.00 6.000.00 - 177.62 - - - - -- - 470.84 _ _ 540.49 - 459.51 S4 _ 6525 MILEAGE AND MEETINGS - TRUSTEES 4.000.00 275.12 1.768.62 716.00 6330 PROF. MEMBERSHIPS ITRUSTEES) 6$43 INSURANCE 400.00 .00 266.00 3.13.00 112.00 1{ 72 40 A05 AND LEGAL NOTICES 300 11. 500.00 300. $96 10.668 _ 832.00 93 - -- 6594 AUOITENG _ X,500.00 . .00 .00 100.00 0 83 C IIM 50 O G CO NTINU I N G If55 H EDifOM 3,000.00 225.00 .00 675.00 1.500.00 2.321.00 _ 0_ _ 23 -- ' SCHOLARS 6556 SCHOLARSHIP FU FUND 500.00 1,000.00 .00 24.00 476.00 S [560 EIiEN31DN - CONTRACTS -- - - 10.500.00 .00 .00 1:000.00 _ 0_ j • TOTAL OTHER 48.496.00 .00 4.201.43 .00 23,222.16 10.500.00 a3.27L B2 0 )4 • 170 SPECIAL SAID GLENCOE FRIENDS. 1943 6620 RCVL 1,309.00 .00 .00 1,309.00 0 _ 6630 LOCAL EQUIPMENT 2.716.00 2.000.00 .00 50.00 _ 2.666.00 - - 2 - 6670 STATE SALES TAX - F6M 2,000.00 .00 ,00 2.000.00 0 _ 6660 {LIT - 77X9 - FUND - -- - - - - -- _ _ _ .00 235.00 _ 78500 I{ _ 4670 LARGE PRINT FUND S 00 217.74 7.290.19 _1.._ 1 .730.03 -It -- .v •. TOTAL SPEC IAI 1,996.00 424.62 I. 196.86 799.12 60 _ _ 15.144.00 442.36 4,714.07 l0 389.97 __ r 71 ' •• 40141. LI BRARY _110,975.56 - ,- - 34{,43.67 _ 994 ,969.33 26 _ -••• nAK 101414 .._. . _ 48 ACCOUMTS - _._1,736.33.00 110, 97 y.56 741.416.61 994,994 +)) 26 6 7 1 BALANCE LEFT ON NAND 8100,770.42 $100.770.42