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cp06-12-1990 cHUTCHINSON CITY CALENDAR WEEK OF June 10 TO June 16 `1990' WEDNESDAY =13=• 11:30 A.M. CAER Committee Meeting at Police Department SUNDAY -10- GRADUATION THURSDAY -14- MONDAY -11- 5:00 P.M. - Board of Review for Junket Sani- tation Services 7:30 P.M. - City Council Meetin' at City Hall TUESjjAY -12- 10:00 A.M. - Directors Meeting' at City Hall LEAGUE OF CITIES CONFERENCE June 12 -15 FRIDAY SATURDAY -15- J A Y C E E S E S WATER C A R N I V A L VACATION & CONFERENCE: DOUG MEIER - June 11 -22 CHUCK NELSON - June 11 -13 GARY, KEN & RANDY - League i of Cities Conference . I AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 11, 1990 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Lavern Johnson, Bethlehem United Methodist Church 3. Consideration of Minutes - Regular Meeting of May 22, 1990 and Bid Openings of May 30, May 31 and June 5, 1990 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - May 1990 2. Park & Recreation Board Minutes - April 25, 1990 3. Senior Advisory Board Minutes - May 23, 1990 • (b) Request for Use of Library Square On September 9, 1990 By Christ the King Lutheran Church Action - Motion to order report and minutes filed and approve use of park 5. Public Hearing - 8:00 P.M. None 6. Communications Requests And Petitions (a) Report from Liquor Store Manager Regarding Volume of Transactions During Selected Hours And Recommendation of Operating Hours at Liquor Store Action - Motion to reject - Motion to approve 7. Resolutions And Ordinances (a) Resolution No. 9274 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt • 1 CITY COUNCIL AGENDA - JUNE 11, 1990 0 (b) Ordinance No. 90 -21 - Ordinance Amending Chapter 12, Subdivision Regulations (Platting) Action - Motion to reject - Motion to waive first reading and set second reading for June 26, 1990 8. Unfinished Business (a) Consideration of Conditional Use Permit Requested By Harvey Getz To Move 10 X 16 Utility Shed with Unfavorable Recommendation of Planning Commission DEFERRED MAY 22, 1990) Action - Motion to reject - Motion to approve (b) Consideration of Evacuationh Plan for Country Club Terrace Mobile Home Park (DEFERRED MAY 22, 1990) Action - (c) Consideration of Mobile Scrap Yards (DEFERRED 5- 22 -90) Action - 9. New Business (a) Consideration of Tennis Association Request to Waive Fee for Use of Recreation Center Action - Motion to reject - Motion to approve (b) Consideration of Hutchinson Huskies Baseball Association Proposal to Operate A Beer Concession At Roberts Park During Softball Season Action - Motion to reject - Motion to approve (c) Consideration of Skateboard Petition to Parks And Recreation Board Action - (d) Consideration of Adoption of Generic Deferred Compensation Plan Prepared By City Attorney Action - Motion to reject - Motion to approve • 2 • CITY COUNCIL AGENDA - NNE 11, 1990 (e) Consideration of Authorization To Advertise for Demolition Or Removal of Structure Located At 115 Glen Street Action - Motion to reject - Motion to approve and advertise for bids (f) Consideration of Recommendation By City Solid Waste Management Committee for Expanding Recycling Program Action - Motion to reject - Motion to approve (g) Consideration of Hutchinson Bingo Operation for Hutch Swim Club /Tennis Association And Amendment To Existing Gambling Ordinancde Action - Motion to reject - Motion to approve and amend ordinance (h) Consideration of Ordering Preparation of Assessment • Roll And Setting Assessment Hearing for Letting No.4, Project No. 90 -03 Action - Motion to reject - Motion to approve preparation of assessment roll and hold hearing - Motion to waive readings and adopt Resolutions No. 9268 & No. 9269 (i) Consideration of Accepting Bid And Awarding Contract for Letting No. 11, Project No. 90 -21 Action - Motion to reject - Motion to approve and award contract - Motion to waive reading and adopt Resolution No. 9270 (j) Consideration of Ordering Preparation of Assessment Roll And Setting Assessment Hearing for Letting No. 13, Project No. 90 -23 Action - Motion to reject - Motion to approve roll preparation and hold hearing June 26, 1990 - Motion to waive readings and adopt Resolutions No. 9271 & 9272 3 CITY COUNCIL AGENDA - JUNE 11, 1990 0 (k) Consideration of Ordering Preparation of Report And Calling for Hearing On Improvement, Letting No. 10, Project No. 90 -20 (South Fork Crow River Dam) Action - Motion to reject - Motion to approve and hold hearing June 26, 1990 - Motion to waive reading and adopt Resolution No. 9273 (1) Consideration of 3M Solvent Recovery Unit Wastewater Discharge Permit Addendum Action - Motion to reject - Motion to approve addendum (m) Consideration of Awarding Bids for Burns Manor Nursing Home Remodeling Project Action - Motion to reject - Motion to approve and award contracts (n) Consideration of Recommendtaion for Reclassification of Park Department Maintenance Position Action - Motion to reject - Motion to approve (o) Consideration of Authorization for Transfer of Funds To Youth Center Action - Motion to reject - Motion to approve and adopt Resolution No. 9275 (p) Consideration of Calling for Bids On 1990 Improvement Bonds Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9276 (q) consideration of Financing Resolutions for Hospital Bond Issue Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution(s) 10. Miscellaneous (a) Communications from City Administrator 4 0 • CITY COUNCIL AGENDA - JUNE 11, 1990 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment • • 5 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 22, 1990 1. The meeting was called to order at 7:30 P.M. by Mayor Ack- land. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Walter Marth. PRESENTATION OF PLAQUES Mayor Ackland presented appreciation plaques to Donald Bonniwell and Arnold Rotzien for serving on City boards. 3. MINUTES The minutes of the regular meeting of May 8, 1990 and bid openings of May 7, 1990 and May 15, 1990 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - APRIL 1990 2. BUILDING OFFICIAL'S REPORT - APRIL 1990 3. AIRPORT COMMISSION MINUTES - APRIL 30, 1990 4. PLANNING COMMISSION MINUTES - APRIL 17, 1990 5. NURSING HOME BOARD MINUTES - APRIL 26, 1990 6. HOSPITAL BOARD MINUTES - APRIL 17, 1990 7. SENIOR ADVISORY BOARD MINUTES - APRIL 18, 1990 (b) NON - INTOXICATING MALT LIQUOR LICENSE FOR HUTCH HUSKIES AMATEUR BASEBALL ASSOCIATION FROM MAY 20 TO SEPT. 1 The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to order the • report and minutes filed and issue the malt liquor li- cense according to the same policy as last year. °S' 0 5. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT ROLL NO. 257 - LETTING NO. 3, PROJECT 90 -09, 90 -10, 90 -11, 90 -12 Mayor Ackland called the hearing to order and read Pub- lication No. 4111. ASESSMENT ROLL NO. 257A - LETTING #3, PROJECT #90 -10 DALE STREET FROM SOUTH GRADE ROAD TO 400' NORTH OF LINDEN AVENUE Mr. Marlow Priebe, Alamo, Texas and property owner in Wagner Addition, submitted a letter of objection to the proposed assessments. He stated he had no problem with the project, but Mr. Priebe wished to review the sub- division agreement and projected costs with City staff. Mr. Wesley Wagner, 760 Dale Street, asked how the fig- ures were broken down to arrive at the amount assessed. He was being assessed for street and curb. Engineer Rodeberg stated Mr. Wagner was not being • assessed for water and sanitary sewer services or driveway; only for street. An Aveyron Home representative, 851 Dale Street, stated it would be a hardship for the Home to pay the assess- ment as they had no funds to cover it. Since the Home is tax exempt, their budget is based on Rule 53, and the assessments must be put into the budget. It would take 18 months to receive the rate adjustment. Mr. Bob Schaefer, 860 Dale Street, commented that his assessment was for $8,400, and the property has a $32,000 appraisal. He was opposed to the project and would find it difficult to pay the assessment. Mr. Percy Anderson, 861 Dale Street, asked what footage of his property was being assessed. Mr. Jim Duhamel, 890 Dale Street, asked on which side of the street the sidewalk would be located and who would be responsible for keeping it clean. Mr. Duhamel wondered how much room there would be betwen the curb and sidewalk. He also inquired about the poles on the property line. Engineer Rodeberg responded that the property owner • would be responsible for cleaning the sidewalk. Mr. Duhamel had already been assessed for sewer and water -2- 0 main; this assessment would be for street, driveway, and water /sewer services. Mr. Dale Annis, 871 Dale Street, reported that in 1981 he had curb and gutter put in. It was only seven years old, but he was being assessed for sidewalk again. Alderman Mlinar moved to close the hearing at 8:30 P.M. Motion seconded by Alderman Lenz. The motion and sec- ond were withdrawn. ASSESSMENT ROLL NO. 2578 - L_ETTING #3, PROJECT #90 -11 WAGNER'S ADDITION No one was present to be heard regarding this project. ASSESSMENT ROLL NO. 257C - LETTING #3, PROJECT #90 -12 STILLINGS -HOEFT ADDITION No one was present to be heard regarding this project. The motion was made by Alderman Mlinar to close the hearing at 8:38 P.M. Motion seconded by Alderman Tor- gerson and unanimously carried. Mayor Ackland read a letter received from Doris Matej- ka, President of the Aveyron Home Board of Directors. Also a letter from Robert Schaefer was read. Alderman Torgerson moved there was no objection to a deferral of principal and interest for the Aveyron Home, subject to: (1) the sale of property; (2) change in the use of the property to other than a handicapped facility; or (3) deferred assessment until a rate ad- justment can be approved by the State. Motion seconded by Alderman Lenz and unanimously carried. It was noted that option No. 3 was preferred, and the City Administrator was directed to write a letter to the Aveyron Home. The motion was made by Alderman Torgerson to approve and adopt Assessment Roll No. 257, award contract to Wm. Mueller & Sons in the amount of $313,166.80, and to waive readings and adopt Revised Resolution No. 9240 and Resolutions No. 9260 and No. 9261. Motion seconded by Alderman Erickson and unanimously carried. • Alderman Mlinar moved to approve the City clean snow off the sidewalk on Dale Street from Roberts Road to South Grade Road. Motion seconded by Alderman Torger- -3- ;_2 7. son and unanimously carried. The City Council reaffirmed a previous decision to have the City clean the sidewalk on South Grade Road from Main Street to the new school. (b) ASSESSMENT ROLL NO. 258 - LETTING NO. 8, PROJECT 90 -16 Mayor Ackland called the hearing to order and read Pub- lication No. 4116. It was reported that the City would pay 97 percent of the storm sewer cost. Mr. Russell Christensen, 326 Hwy. 7 East, wondered why his assessment was higher than his neighbor's assess- ment. He inquired if one service line could be shared by two properties. Engineer Rodeberg stated the City wanted separate serv- ice for each property. Mrs. Christensen asked if there could be separate shut- offs on the line. Engineer Rodeberg responded that it would come up on private property if that were done. By using one trench, the City can save money. The motion was made by Alderman Erickson to close the hearing at 8:55 P.M. Motion seconded by Alderman Mlinar and unanimously carried. Alderman Mlinar moved to approve and adopt Assessment Roll No. 258, to waive reading and adopt Resolution No. 9262. Motion seconded by Alderman Lenz and unanimously carried. COMMUNICATIONS REQUESTS AND PETITIONS None. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 90 -20 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 3.01 DEFINING UTILITY SERVICE; AND BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to waive sec- ond reading and adopt. -4- • Ll 0 (b) RESOLUTION NO. 9263 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried, to waive read- ing and adopt. 8. UNFINISHED BUSINESS None. 9. NEW BUSINESS (a) CONSIDERATION OF RATE ADJUSTMENTS REQUESTED BY JUNKER SANITATION Following discussion of the proposed rate adjustments, the motion was made by Alderman Mlinar to defer action until the Board of Review on June 11, 1990. Motion seconded by Alderman Torgerson and unanimously carried. (b) CONSIDERATION OF REQUEST BY JUNKER SANITATION FOR RATE INCREASE FOR YARDAGE USE AT LANDFILL • Following discussion, Alderman Torgerson moved to ap- prove a $2.20 rate increase effective June 1, 1990. Motion seconded by Alderman Mlinar and unanimously car- ried. (c) CONSIDERATION OF ESTABLISHING DATE FOR JUNKER SANITATION BOARD OF REVIEW IN JUNE The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to set the Board of Review for June 11, 1990 at 5:00 P.M. (d) CONSIDERATION OF SANITARY SERVICE FOR CARLIE KARG AND DON GILBERTSON Engineer Rodeberg reported that there was a 100% peti- tion for the service, and only one property owner would be assessed. Following discussion, Alderman Torgerson moved to auth- orize the Engineering Department to obtain bids for the project. Motion seconded by Alderman Lenz and unani- mously carried. (e) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING ASSESSMENT HEARING FOR LETTING NO. 5, • PROJECT NO. 90 -05, 90 -06, 90 -07, 90 -13, 90 -14, 90 -18 -5- 0 Following discussion, Alderman Mlinar moved to approve the assessment roll preparation, to hold a public hear- ing June 26, 1990 at 8:00 P.M., and to waive readings and adopt Resolutions No. 9264 and No. 9265. Motion seconded by Alderman Torgerson and unanimously carried. (f) CONSIDERATION OF REQUEST TO MARK PARKING SPACES ON FIRST AVENUE SOUTHEAST FROM MAIN STREET TO HASSAN STREET FOR FARMER'S MARKET Following discussion, Alderman Erickson moved to recom- mend approval for this year to determine how it works out for Wednesday and Saturday morning Farmer's Market. Motion seconded by Alderman Mlinar and unanimously car- ried. (g) CONSIDERATION OF AWARDING BID FOR 1990 FRONT -END LOADER Following discussion, Alderman Mlinar moved to approve and award contract to Case Power And Equipment for a net price of $63,963, which includes trade -in of City's used 1972 Michigan front -end loader and a five -year guaranteed maintenance program. Motion seconded by Alderman Lenz and unanimously carried. • (h) CONSIDERATION OF POLICE CHIEF ATTENDING F.B.I. SCHOOL IN JANUARY 1991 During discussion it was the consensus of the Council that a pay -back plan should be established in the event that the Police Chief would leave the employment of the City within a couple of years after the school. Alder- man Torgerson moved to approve attendance at the F.B.I. School as requested. Motion seconded by Alderman Mlinar and unanimously carried. (i) CONSIDERATION OF RESULTS OF ADDITIONAL SIGNATURES OF PETITIONS FOR SUNDAY LIQUOR Administrator Plotz reported that 68 additional signa- tures on new petitions submitted were verified. A total of 240 signatures have now been verified, and 221 signatures were needed. Following discussion, the petitions were referred to the City Attorney for review of Chapter 5 to determine appropriate Council action. (j) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS • The motion was made, seconded and unanimously carried, i • • to authorize discontinuation of service on May 29 at noon unless other arrangements were made. (k) ITEM DELETED FROM AGENDA (1) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY AMERICAN LEGION TO MOVE 10 x 12 UTILITY SHED WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve the permit and waive reading and adopt Resolution No. 9266. (m) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HARVEY GETZ TO MOVE 10 X 16 UTILITY SHED WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to table until staff could do further study on utility sheds and act on permit at the June 11, 1990 Council meeting. Motion seconded by Alderman Mlinar and unanimously car- ried. (n) CONSIDERATION OF SKETCH PLAN ON ADREY JOHNSON ESTATE REQUESTED BY DAVE LORENCE (TWO MILE RADIUS) WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Appraiser Dave Lorence and Atty. Richard Peterson stated they represented the estate of Adrey Johnson. Following discussion, the motion was made by Alderman Torgerson to refer to County with no objection and to request the City Engineer and County Engineer to recti- fy road and plat alignments. Motion seconded by Ald- erman Mlinar and unanimously carried. (o) CONSIDERATION OF FINAL PLAT OF MILLER TOWNHOUSE SIXTH ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, Alderman Torgerson moved to ap- prove final plat and to wavie reading and adopt Reso- lution No. 9267. Motion seconded by Alderman Lenz and unanimously carried. (p) PRESENTATION REGARDING MOBILE SCRAP YARDS BY JAY FREEDLAND Mr. Jay Freedland objected to outsiders coming into town and conducting a mobile scrap yard which did not meet the requirements he had to meet for his business. -7- C� Following discussion, Alderman Torgerson moved to recommend that the City Attorney research the issue and come back to the Council with a recommendation. Motion seconded by Alderman Mlinar and unanimously carried. (q) DISCUSSION OF MUNICIPAL CODE REVISIONS, CHAPTER 12: SUBDIVISION REGULATIONS (PLATTING) BY CITY ENGINEER Engineer Rodeberg presented the revisions for Chapter 12. Following review, no action was taken. (r) CONSIDERATION OF TRAILER COURT WATER USAGE Mr. Bill Block, owner of the Country Club Terrace, ap- peared before the Council with concerns of water usage at the trailer court. He suggested putting individual water meters on each lot in the park. Mr. Block also mentioned he owed a late charge of almost $1,000 on his water bill due to an error in the mailing address. Following discussion, Alderman Erickson moved to drop the penalty charge if the bill was paid up to date, based on a service charge on 3,921 gallons and $1,000 • penalty fee. Motion seconded by Alderman Mlinar and unanimously carried. (s) CONSIDERATION OF EVACUATION PLAN FOR COUNTRY CLUB TERRACE MOBILE HOME PARK City Attorney Anderson stated that State law required an evacuation plan for a place to go during a disaster or severe storm. Therefore, a facility in the immedi- ate area should have available space for a shelter. No action was taken, and discussion was continued to the June 11 Council meeting. Attorney Anderson also addressed the issue of cable TV service in the trailer court. Mr. Block reported the matter had been resolved. RECESS: The City Council adjourned for a five - minute recess at 11:00 P.M. (t) CONSIDERATION OF REPAIR TO FIRE DEPARTMENT LADDER TRUCK The motion was made, seconded and unanimously carried, to approve repair. (u) CONSIDERATION OF STREET LIGHT RELOCATION ON MAIN STREET • 0 Engineer Rodeberg explained the request for relocation of the street light. Following discussion, Alderman Torgerson moved to approve the City and Fahey Sales Agency each pay one -half the cost to relocate the street light(s) and Fahey pay for the required concrete work. Motion seconded by Alderman Erickson and unani- mously carried. (v) CONSIDERATION OF AMENDMENT NO. 1 TO SITE PURCHASE AGREEMENT FOR SHOPKO PROJECT Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and authorize signing amendment No. 1. Attorney Anderson commented on the Environmental Indem- nity Agreement in conjunction with the Shopko project and requested Council approval. Following discussion, Alderman Torgerson moved to ap- prove and enter into agreement with Twin City Testing. Motion seconded by Alderman Lenz and unanimously car- ried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on meetings with property owners regarding relocation for the Shopko project. The Council was informed that a full -time liquor store clerk will be retiring. They were asked to consider whether the person should be replaced with a part -time or full -time employee. (b) COMMUNICATIONS FROM ALDERMAN CRAIG LENZ Alderman Lenz commented that most of the Hwy. 7 East business people were satisfied as a result of the meet- ing with City staff regarding road construction. It was reported that the landscaping project for the Hwy. 7 & 15 intersection had been postponed until fall. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR . Alderman Mlinar stated that a petition had been pre- sented to the Park and Recreation Board requesting that 0 a skateboard park be established. Alderman Mlinar commented about chickens and roosters being allowed within the city limits. An inquiry was made about the status of the railroad car removal by the deadline date. (d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg reported the School District was not opposed to the Glen Street project being done in 1991. They will remove the tree on the site where the house is located, and the City will take out the stump. Engineer Rodeberg stated that the Council had approved a $3,000 contract limit for American Petrographic Serv- ices, Inc. to do coring and testing services on the dam project. Recently they submitted another proposal for a $3,669 fee and containing limitations on liability. Following discussion, Alderman Torgerson moved to ap- prove the increase in limit to $3,500 without contrac- • for limitation on negligence. Motion seconded by Ald- erman Mlinar and unanimously carried. It was reported by Engineer Rodeberg that Project No. 90 -16, Letting No. 8 (Hwy. 7 East) would require sup- plemental agreements for $37,000 to cover cost for ad- ditional utility work. Following discussion, Alderman Mlinar moved to approve a supplemental agreement with Duininck Bros. in the amount of $26,978 for sanitary sewer and water main improvements and a supplemental agreement with Juul Contracting in the amount of $10,000 for lowering the existing 6" watermain. Motion seconded by Alderman Torgerson and unanimously carried. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at • 11:45 P.M. -10- 0 • • MINUTES BID OPENING MAY 30, 1990 The meeting was called to order at 2:00 P.M. by Engineer John Rodeberg. Also present was Secretary Patrice Van der Veen. The reading of Publication No. 4112, Advertisement for Bids, Letting No. 4, Project No. 90 -13, was dispensed with. The following bids were opened and read: Redstone Construction Co. Mora, MN Juul Contracting Co. Hutchinson, MN $54,035.50 40,347.90 Deduct - 3,848.65* *Alternate Bid with Pump The bids were referred to the Director of Engineering for review and a recommendation. The meeting adjourned at 2:03 P.M. 1�1 CITY OF HUTCHINSON BID OPENING MAY 31ST, 1990 PRESENT: Gary Plotz, City Administrator, Kenneth Merrill, Finance Director and Bonnie Baumetz, Secretary Gary Plotz opened the meeting at 2:00 p.m. and waived the reading of publication notices. The following were received: Burns Manor Municipal Nursing Rome Phase I Interior Design - Publication No. 4118 Maki Painting Certificate of Ins Section II & Decorating $2,000 Cashiers Check Wallcover/ Hutchinson MN 55350 Paint $32,387.00 Section II Alternate/ Wallcovering $4,600.00 Phase I Construction - Publication No. 4119 • Deming Construction Certificate of Ins. Electrical Fairfax, MN 5% of bid bond $83,750.00 Mechanical $29,140.00 Time of completion 125 days General $82,530.00 A1t.Sprinkler $5685.00 Alt. Asbestos Removal $3,125.00 TOTAL $195,420.00 Dammann's Construction Certificate of Ins. Electrical Lester Prairie, MN 5% of bid bond $83,750.00 Mechanical $29,400.00 Time of completion 180 days General $118,750.00 A1t.Sprinkler $11,000.00 Alt. Asbestos Removal $3,000.00 • TOTAL Bids closed at 2:15 p.m. $231,900.00 N r� MINUTES BID OPENING TUESDAY, JUNE 5, 1990 The meeting was called to order at 2:00 P.M. by City Administrator Gary D. Plotz. Also present was Administrative Secretary Marilyn Swanson. The reading of Publication No. 4117, Advertisement for Bids, Letting No. 11, Project No. 90 -21 was dispensed with. The follow- ing bids were opened and read: Hanson & Vasek Construction, Inc. Hutchinson, MN $27,501.90 Redstone Construction Co., Inc. Mora, MN 34,440.40 The bids were referred to the Engineering Department for review and a recommendation. • The meeting adjourned at 2:03 P.M. is 6�- r2 u.E. REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC • CONSTRUCTION 11 • It your building permit system has changed, mark /XI appropriafe box below and explain An eommanb. ❑ Discontinued Issuing permits ❑ Merged with another system ❑ 5pi,, into two or more systems ❑ Anne.ed land areas ❑ Had other changes J/ no permits were assuetl during As seltlaA r hn Nrll/O IRIaN Carmel MY MM 1 ^3500 27 P 9990 C85 1 C 16 9990 02730 JAMES MARVA BLDG OFFICIAL CITY HALL 37 VASHINFTON AVE VFST HUTCHINSON MN 55150 rarvV MHIL � RM ON OR BEFORE JUN 55' and serum seas lhr �r „'me oox —�U 1201 East Tan<h Street - ---- ._-..___,,,, further assistance. _ _ _ . call collect J /HVdnnvllb, IN 67132 PRIVATELY OWNED 13011763-7244 NEW RESIDENTIAL HOUSEKEEPING PUBLICLYOWNED Number of Valuation of Number of Valuation of BUILDINGS Item No. Buildings Housing Buildings Mousing unite construction Omit came construction In Single - family houses, detached lbl lc) Idl It units (11 Omit cents Igl Exclude mobile homes. 101 3 3 331,297 Single -family houses, attached - Separated by ground to tool wall, -No units above or below, and i - Separate hearing ll,Vals antl utility meters. 1 fCoun I each unn as a separate building, 102 Twofamlly buddngs 103 Three -and lour family buildings 104 Five -or -more family buildings 105 TOTAL -Sum of lot -105 -y 109 3 3 331,297 NEW RESIDENTIAL NONHOUSEKEEPING PRIVATELY OWNED PUBLICLYOWNED NItem of Valuation of N umber of Valuation of BUILDINGS No, Buildings Rooms contstruction O t cents Buildings Room. construction Omit cents (a) Hotels, motels, and tourist cabins Ibl Icl id) le! HI fill (transient accommodations only, 213 Other nonhousekeepinq shelter 214 NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLYOWNED Number Valuation of Number Valuation of BUILDINGS Item INo. of buildings construction Omit cents of buildings construction , Dmlt C /pId Amusement social, and recreational ;1g tar If (cl 161 lal Churches and other religious 318 Industrial 320 Parkin garages Ibulldin s and open decked) 321 Service stanons and repair garages 322 Hospitals and institutional 323 Offices, banks, and professional 324 Public works and utilities _ _ 326 Stores and customer services m7ii Other nonresidential buildings 328 2 Structures other than buildings I..Vl I 1,060 PUBLICLY OWNED It" AD OITIONSr ALTERATIONS, AND PRIVATE LY OWNED Nuomber Valuation of Number Valuation of Item CONVERSIONS No buildings construction Omit cents of building construction Onto cents till Resadenbal - Classify atria eons of ICI 40 Id) let garages and carports m item 438. 434 11 10,330 Nonresdent ai and npnhousekeepin9 437 4 445,877 Attaches of reetenuai garages and carports 1 82,000 (attached ant yetachedl 438 1 8,000 1 1 REROOF - FTCAVATTno _ e J MOBILE ROME - 2 - - -'° TnTkT rscnec Gum r rout ON REVERSE SIDE -1Y I oonvr +r r.t rn..... ......, c DEMOLITIONS AND PRIVATELY OWNED F �LICLTOWNED RA ZING OF SUILDINOS Item Number of Number of Buildings Housing Buildings Nouarnq No. units units la) Ib) Ic) (dl lei Single timid, house, (attached and detached) 645 Two - family buildings 646 Three and four -famdv buildings 647 Five or more fanuly bu Jdrnga 646 All other nuddm os aM svurtwns 646 j INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 6500,000 OR MORE Please provide the following information for each permit authorizing construction valued at $500,000 or more entered in sections 1 through IV. lem No . Owner - Number of from Description address of Na meer snip Valuation of sec. owner or builder or den Mark I construction Omit Nousmg i Bwrd,nys I —IV one cents unns lei mt Icl Idl lei Ib Igr K,od of building _. ----------------- __________________ ❑Prry ate silo admess — OPUbbc a Kind of buderrg r -- ___________________ 'Pnrate __ Sire address - - - - -- ❑Public Kind of hu,idng - ____________________________ ❑Prrvale srmaddress ----- ------- Public a Kind dl burltlrny r, Site address ____ -------------- ❑Public a Kind of purldrng ________________ ❑Rust, Site adores s Kind or budd'riq ____ _______________________________ ❑Pnvele Site address -- ___________________________________ ❑Public $ Kmd of huildiip ----------------------------------- ❑ Prim(, Site eddreaa _______________________ Public a Kind of Watling ____ __ _______________________________ _______________________________ ORlveta tins addreu Public B fne! at Wilding ____ __ _______________________________ _______________________________ ❑Alvan, Sits address ____ _______________________________ Public s Comments Are You ewers of an, new PermN- lasuing jurisdictions? ®NO ❑ Yes — Please give additional information in comments. Name of person to contact regarding this report ]awes G. Marko Telephone nreacodelNUmber T rtle Building Official 612 1 587 -5151 210 �CnM C aJt :B i afi� C • MINUTES Parks & Recreation Board April 25, 1990 Members Present: Roger Haggenmiller; chairman, Lee Cox, John Mlinar, Mike Schall, Virgil Voigt and Linda Martin. Also present were Dolf Moon and Karen McKay. The meeting was called to order at 5:15 p.m. The Minutes dated March 28, 1990 were approved by a motion made by Lee Cox and seconded by Mike Schall; the board agreed unanimously. Registration - Summer program registration begins Tuesday, May 1st from 6 -8 p.m. at the Civic Arena. This year in an effort to alleviate the long lines, swimming lessons will be divided into four catagories; each being a different session. Several members from the Parks & Recreation Board will be present to assist with the registration process as cashiers. Optimist Green -Up /Clean -Up -The Optimist Club in Hutchinson requested the help of the City of Hutchinson for their Green -Up /Clean -Up last Saturday. Garbage bags were provided by the Parks Department, and the Street Department provided a dump truck to haul away the litter. • Library Square Request -Word of Life Outreach Center is requesting use of the Library Square Band Shell on Sunday, May 27th. After a brief discussion, John Mlinar made a motion to approve the request provided that the event would not interupt the parade scheduled for Memorial Day. Mike Schall seconded the motion, and the board unanimously agreed. River Task Force -The board reviewed the list of members on the River Task Force committee. Dolf is on the Task Force and will be attending the first meeting following the board meeting. There is also representation from the Department of Natural Resources. The purpose and goals of the committee are not known, although Dolf believes that the committee is formed to discuss the possibility of dredging the river. There may be some federal money available to assist with the project. Skateboarding -The board received a copy of an article printed in the Minnesota Cities publication regarding skateboarding. It recommends that cities not get involved in operating skateboarding facilities because of liability reasons. Dolf will collect more information from other cities regarding ordinances and facilities; he will also be speaking with the Chief of Police. Celebrate 1990 -The torch will be in Hutchinson on Friday, June 22nd, there will be 49 participants to carry it along the seven mile course. A letter inviting service groups to participate with the ceremony or along the torch run has been sent. The ribbon cutting ceremony will begin at 5:15 p.m., the torch run will . start at 5:45 p.m. near the Street Garage. v� Senior Advisory Board Meeting - 2 .May 23, 1990 1990 purchasest Kitchen equipment - Krueger, Jensen and Arlt purchased the • necessary kitchen equipment which totaled $62.41. Treadmill Nothing has been done on this matter as a treadmill purchased through a local drug store would cost approximately $4,000.00. It was suggested prices at other retail outlets such as Shopko or Target be investigated. Haugen said we will be getting a thermometer to register building funds. Haugen stated she did not think the City Council was aware of what we are doing as far as the building fund is concerned. Dolph Moon and Don Erickson (council member) will be invited to attend the next meeting. A motion was made, seconded and passed to donate $10.00 to an appropriate organization in the event of the death of a board member or spouse. A card for the Lloyd Mueller family was signed and $10.00 will be donated to the local hospice. New business Bureau of Family Opinion: A tasting session will. be held on 'Wednesday, June 6. Board members were asked to contact volunteers ranging in age from 20 to 60 to participate. Haugen said we could receive $900.00 for 120 volunteers. Firstate Federal has been contacted and other businesses will be asked to volunteer. United Way requests Haugen suggested we ask for money for the office remodelling project, the treadmill, rowing machine or tables. Center maintenances- Repair work will be done on the kitchen from July 16 - 20 is with water and electricity turned off during that time. The nutrition center can use the small kitchen but meals will be brought in. The dead bushes around the Senior Center sign will be removed by the City and replanted. Young suggested upcoming trips not be announced in the Senior Center before the Senior News Letter is sent out in order to give more people an opportunity to sign up for trips. Tour and activity updates There are still seats available for "My Fair Lady." A riverboat tour is a possibility as well as a trip to Hayfield, 'Wisconsin during August and the annual State Fair trip in September. Arlt said the singles group is being re- organized. There being no further business, the meeting adjourned at 11x15 a.m. Respectfully submitted, '4 Elsa Young, Seek, ary,✓ V • L - SENIOR ADVISORY BOARD mrmc May 23, 1990 • Members presents Mildred Jensen, Ruby Krueger, Rueben Holman and Elsa Young Members absents Lloyd Mueller, Verna Hintz and Marie Kaping Staff presents Barb Haugen, Lucille Arlt and Ruby Hanner Ex- officio members presents Arnold Rotzien Acting chairman Mildred Jensen called the meeting to order. The minutes of the last meeting were approved with one correction. It was stated Mildred Jensen was chairman when, in fact, she was the acting chairman. Arnold Rotzien reported there is $1,598.13 in the checking account. $222.00 from the circus and baseball card show concession stand work has been deposited. Election of officers A slate of officers including Mildred Jensen, chairman; Lloyd Mueller, vice - chairman and Elsa Young, secretary was presented. A motion was made, seconded and passed to cast a unanimous vote for the above candidates. Elsa Young made a motion to elect ex- officio member Arnold Rotzien treasurer in view of his many years of serving in that capacity. Jensen seconded and the motion passed. Barb Haugen reviewed the duties of the treasurer and what the money is used for. She added there is approximately $25,000.00 in the building fund. • se Old _business • Transportation projects Barb Haugen stated Jean Ward from Park Towers is seekinrz free Hutchmobile rides for Park Towers residents to the nutrition site and Haugen would like the Advisory Board sponsor the plan on a trial basis. Ward has asked the United Way to fund this project. After some discussion, Rueben Holman made a motion that the Senior Advisory Board undertake this project on a temporary basis. Ruby Krueger seconded the motion which passed with Young voting against. Fund raisings Arena concessions - All money has been received and deposited. Pool concessions - Letters to people volunteering to work at the pool concession have been sent out stating the training session will be held on June 7. If we take in more than $90.00 per day, we will be paid for 11 people and less than $90.00, we would be paid for one person. Schedules will be made up indicating one person working each day. That person will then select a volunteer to work with him or her. Chamber band concert - We 'are scheduled to provide pie, ice cream, fruit punclb and coffee. Others will be asked to make donations. Concert date is June 22. June supper - The supper will be held Monday, June 25 from 4 %00 to 7 %00 p.m. Lucille Arlt is hoping to arrange some entertainment for the event. Board members were given tickets to sell. `? (/3) Minutes Parks & Recreation Board April 26. 1990 Page two Civic Arena Cleanliness -Roger Haggenmiller told the board that he has received some comments from an individual regarding the tidiness of the arena, and that it has a "cluttered" appearance inside. Dolf did tell the board that because of the lack of storage space, goal nets and some equipment has been placed under the bleacher area and that perhaps there can be a better place to store these things. The May Meeting -The next regular meeting of the board will be on Wednesday, May 30, 1990 at Millers Wtods at 5:15 p.m. Adjournment -The meeting was adjourned by a motion made by John Mlinar and seconded by Mike Schell. The board unanimously agreed. klm 3 r. er June 4, 1990 Mr. Gary Plotz City Hall 37 Washington Ave. West Hutchinson, MN 55350 Dear Mr. Plotz: I am writing on behalf of a church committee from Christ the King Lutheran Church, 1040 South Grade Road, Hutchinson, Minn. Our church would like permission to use Library Square in downtown Hutch- inson for our Sunday School Rally church services on September 9, 1990. If the City grants permission of our request, we would like the use of the square from approximately 10:00 a.m. to 2:00 p.m. • We would provide our own seating arrangements. Please contact me, Pastor Jon Lindekugel, or Pastor Randy Chrissis if you have any further questions. We will be waiting for your reply. Sincerely, CHRIST THE KING LUTHERAN CHURCH Bonnie J. Westmiller Committee Representative • a (612) 587 -5151 %�!/Tly CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U M June 5, 1990 TO MAYOR AND CITY COUNCIL FROM CHUCK NELSON, LIBUOR STORE MANAGER RE SURVEY AND RECOMMENDATION CONCERNING LIQUOR STORE HOURS I have reviewed liquor store sales between the hours of 8 a.m, and 10 a.m. for a 10 day period. I find that the average sales in that two hour period on Mondays through Thursdays are less than $160 each day. Therefore, I recommend that effective Monday, July 9, the store opening be changed to 10 a.m. on Mondays through Thursdays. This will result in reduced staff duty hours. • The store would continue to open at 8 a.m. on Fridays and Saturdays. I would also like the discretion to make exceptions to the 10 a.m. opening when a holiday falls in mid -week. For example, Tuesday, July 3 will be a day when the store will be busy from 8 a.m. on. If this change is approved, it will be publicized during the month of June. FOR YOUR INFORMATION - Attached are some updated job descriptions. • 4. n U TITLE LIQUOR STORE CLERK IA i (Sr.V) jobdesIO(A) 6 -90 DEPARTMENT MUNICIPAL LIQUOR STORE 41 SUMMARY THIS IS SALES AND MANUAL WORK IN THE MUNICIPAL LIQUOR STORE DUTIES AND RESPONSIBILITIES I Waits on customers and answers questions about beverages. Rings up sales on cash register. Bags purchases. May carry out some purchases. 2 Receives, stores and unpacks incoming beverages. 3 Stocks shelves and fills coolers. 4 Participates in periodic inventories. 5 Performs general cleaning duties in the store. Operates vacuum cleaner. Cleans parking lot and shovels snow. 6 May prepare bank deposits or balance cash drawer. 7 Oversees work of part time clerks in the absence of manager. S Opens or closes store in the absence of the manager. 9 May order beverages in the absence of the manager. 10 Performs related duties as required. EQUIPMENT Cash register, calculator. DESIRABLE QUALIFICATIONS Friendly, courteous manner in dealing with the public. Mathematical aptitude. Strength for lifting, storing, moving beverages. WORKING CONDITIONS Full time. nside work. Physical activity. Public Contact. 0 TITLE LIQUOR STORE CLERK (Gr.IV) jobdesiB(b) 6 -40 DEPARTMENT MUNICIPAL LIQUOR STORE 41a SUMMARY THIS IS SALES AND MANUAL WORK IN THE MUNICIPAL LIQUOR STORE DUTIES AND RESPONSIBILITIES I Waits on customers and answers questions about beverages. Rings up sales on cash register. Bags purchases. May carry out some purchases. 2 Receives, stores and unpacks incoming beverages. 3 Storks shelves and fills coolers. 4 Performs general cleaning duties in the store. Operates vacuum cleaner. Cleans parking lot and shovels snow. 5 May prepare bank deposits or balance cash drawer. 6 Oversees work of part time clerks in the absence of manager or full time clerk. 7 May open or close store if manager or full time clerk are unavailable for scheduling reasons. 8 Performs related duties as required. EQUIPMENT Cash register, calculator. DESIRABLE QUALIFICATIONS Friendly, courteous manner in dealing with the public. Mathematical aptitude. Strength for lifting, storing, moving beverages. WORKING CONDITIONS CAv work week 20 -28 hours. Inside work. Physical activity. Public contact. 0 C� RESOLUTION NO. 9274 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET CE:pOS Dursban 4,082 i Mosquito Spraying Park Yes Clarke Oil 1,042 Lubrication Motor Yes Schmeling Oil Co. Pool Polymer 7,095 Water Treatment WWTP Yes Nalco The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR Date Approved: *otion made by: Seconded by: June 11, 1990 Resolution submitted for Council action by: 7_ 7q- Updated 4/16/90 (7 -1 -89) ORDINANCE NO. 90 -21 SUB - ANALYSIS • Title Page CHAPTER 12 SUBDIVISION REGULATIONS (PLATTING) 343 Section 12.01 General Requirements . 12.02 Definitions. 363 12.03 -12.08 Reserved 364 12.09 Sketch Plan 12.10 Preliminary Plat . 12.11 -12.19 367 Reserved 12.20 Final Plat . , 12.21 -12.39 Reserved 371 12.40 Minimum Improvements Required. . . . . . . 371 Subd. 1 General. . . . . . Subd. 2 Official Map . , , , , . ; 374 . . Subd. 3 Drainage and Flood Hazard Areas. Subd. 4 374 374 Community Assets . . Subd. 5 Monuments and Stakes 374 . . . . . . 375 Subd. 6 Public Site and Open Spaces. . . Subd. 7 375 Street and Block Layout. . Subd. 8 Minimum Widths for Streets and 377 • Alley Right -of -Way . . . . . . . 379 Subd. 9 Minimum Pavement Widths and Surface Type . . . . . . . . . . Subd. 10 Street Grade, Curves and Sign 380 Distances. . . Subd. 11 Intersections. ; 38 . . . . , Subd. 12 Lots . 38 . . . . . . 383 Subd. 13 Utilities and Drainage . . Subd. 14 383 Other Requirements . . . . . . . Subd. 15 Subdivision Agreements 385 . . Subd. 16 Easements. 386 Subd. 17 Public Utilities . . . . . 12.41 -12.59 Reserved 386 387 12.60 Modification and Exceptions. , 12.61 -12.69 Reserved 389 12.70 Enforcement. 12.71 Schedule of lees, rges and 1-x enses 12.72 -12.79 Cha p 390 390 Reserved 12.80 Variances. . . , , 12.81 Special Application Requirements 12.82 -12.98 391 391 • .Reserved 12.99 Violation a Misdemeanor. . . . . . . . . . 392 (7 -1 -89) SEC. 12.09. SKETCH PLAN. Subd. 1. submission to Planning Commission uie oldn. A) Site Location • B) A rough sketch of the site showing its general shape and adiacent roadway, waterways and any other significant features of the immediate area • C) Type of development proposed SEC. 12.10. PRELIMINARY PLAT. Subd. 1. Advisory Meeting With City Planning staff. Before preparing a Preliminary Plat and submitting it to the Planning Commission for approval, and after submitting the Sketch Plan, the subdivider shall meet the consult informally with the City Planning Staff for the purpose of reviewing the locations of proposed major streets, parks, playgrounds, school sites, and other planned projects which may affect the property being considered for subdivision. At the same meeting, the subdivider shall review with the City Planning Staff the minimum standards of subdivision design set forth in Section 12.40. This informal review should prevent unnecessary and costly revisions in the layout and development of the subdivision. Formal application or filing of a plat with the . 0 E u City is not required for this informal advisory meeting. Subd. 2. Preliminary Plat Required. Before submission of a Final Plat, the subdivider shall prepare and submit to the City Administrator Preliminary Plats of the land he proposes to develop as described in Subdivision 4, Subparagraph B of this Section. The Preliminary Plats shall be submitted only after the advisory meeting with the City Planning Staff and prior to the making of any street improvements or the installation of any utilities. The preliminary plat shall cover all of the Preliminary Plat Subd. 3. Preliminary Plat Data. The Preliminary Plat shall meet the standards of design as set forth in Section 12.40 and shall show the following information: larger. A. Scale of one hundred (100) feet to one (1) inch or B. Name of subdivision, name and address of the owners, the engineer or surveyor, and the owners of the adjacent property. C. Location of subdivision by section, town, range or other legal description together with small scale sketch showing location within the section. D. Date of preparation and of latest revision (if applicable) approximate north point, and graphic scale. E. Acreage of land to be subdivided. F. Zoning classification of lands to be subdivided and all adjacent lands within 300' of the Preliminary Plat G. Boundary lines of area to be subdivided, their bearings and distances, and total acreage calculated to the nearest 0.1 acre. H. Existing and proposed easements and their locations, widths, and distances. I-.- Street. lot line and easement locations within loot Qf the proposed plat. J. K. Lot line, lot numbers, dimensions. FA and approximate lot L. Sites and their acreages, if any, to be reserved or . dedicated for parks, recreation areas, open spaces, schools, or other public uses. Sites, if any, for semi - public, commercial, or multi - family uses. M. Minimum building setback lines. N. Location of railroads, streams, lakes. marshes, wooded areas, drainage tiles natural and proposed drainage courses, permanent buildings, and other structures or significant physical features P. Certification by Registered Land Surveyor certifying to accuracy and preparation of Plat Q. UTILITY PLAN: A plan for utility service shall be Presented with the Preliminary Plat. The Utility Plan shall include: Utilities on and adjacent to the tract showing proposed connections to existing utility systems. Data to be provided includes types of utility; location of sanitary sewer, storm sewer, and watermain lines, manholes, catch basins, hydrants, etc; R. 0 1. Existing contours at two (2) foot intervals in dashed lines and proposed contours at two (2) foot intervals in heavier solid lines. 4. Provisions to Protect existing natural features. when possible. Wooded and wetland areas to be disturbed shall be delineated All trees 8" in diameter or greater shall be shown • 0 6 walkouts shall be so noted 7. Floodway, Flood Fringe Boundaries and 100 Year Flood Elevations. S. Additional Information to be Supplied uCyC1y JmenL ?. If zoning changes are contemplated the proposed zoning plan for the area • 3. Copies of proposed deed restrictions, if any. 4. Other reasonable information, such as percolation or other soil tests, if so requested by the Planning Commission in order to make a proper review of the site. • 5. subd. 4. Preliminary Plat Procedures. A. Prior to submittal of the Preliminary Plat, in the case of any proposed plat which includes lands abutting upon any existing or established trunk highway or proposed highway which has been designated by a center line order found in the office of the County Recorder, the plat shall first be presented to the Commissioner of the Department of Transportation for his written comments and recommendations. The Commissioner of the Department of Transportation shall submit written comments to the City in accordance with State law. In requesting the comments of the Commissioner of the Department of Transportation, the subdivider shall include a written statement describing the outlet for and means of disposal of surface waters in the proposed platted area. 4 B. Four copies of the Preliminary Plat and • supplementary material specified shall be submitted to the City Administrator for filing with a written application for conditional approval. C. The City Administrator shall, upon receipt of a Preliminary Plat, retain one copy, refer one copy to the Zoning Administrator, and refer two copies to the Engineer for review as to completeness of information. If found to be incomplete, the application will be returned to the developer. If found to be complete, the plat will be referred to other City Department Heads, the Utilities Commission, the Telephone Company and Cable T.V., for review as necessary. D. Upon review by City Department Heads, the City Attorney, the City Forester, the Utilities Commission, the Telephone Company and Cable T.v., the copy of the plat together with all comments and suggested revisions shall be referred to the Planning Commission for a public hearing. The Preliminary Plat shall receive the approval of the Engineer as to engineering considerations prior to consideration by the Planning Commission. A certificate of approval by the Engineer shall be attached to the Preliminary Plat. A letter of 1 =V1y 1111=imSi in cne Rrovertr. shall also be attached. Is E. The City shall notify the subdivider by mail of the time and place of the public hearing not less than five (5) days before the date fixed for the hearing. Similar notice shall be mailed to the owners of the land immediately adjoining the area to be subdivided as shown on the Preliminary Plat. Time and place of the public hearing shall be published at least once in the official newspaper at least ten (10) days prior to the hearing. The publication shall include a drawing which shows the location of the proposed subdivision. F. Within sixty (60) days after the hearing on the Preliminary Plat, the Planning Commission shall recommend approval, disapproval, or approval subject to modifications of the said plat to the Council. Failure of the Planning Commission to act on the Preliminary Plat within sixty (60) days shall be deemed a recommendation of approval of the plat. If a plat is recommended for disapproval, reasons for such disapproval must be stated in writing. If approval subject to modifications is recommended, the nature of the required modifications shall be indicated in writing. The Planning Commission shall then forward the Preliminary Plat together with its recommendations to the Council for final action. The final action of the Council shall be noted on two (2) copies of the Preliminary Plat with any notations made at the time of approval, disapproval of the specific changes required. One (1) 5 copy shall be returned to the subdivider and the other placed on • file in the office of the City Administrator. • • G. Approval of the Preliminary Plat shall not constitute acceptance of the Final Plat. The approval of the Preliminary Plat shall lapse unless a Final Plat based thereon is submitted within sixty (60) months from the date of such approval. An extension of time may be applied for by the subdivider and granted by the Council. Subd. S. Plat Review Charge. A filing fee will be charged at the time of filing the Preliminary Plat to offset administrative costs in processing the application submitted; no additional fee will be charged for filing a Final Plat. Such fee will be computed on the basis of a minimum fee as determined by resolution of the Council. 9 eeo. 12.60. MoarrrCATrox mm nczpTIONe. Subd. i. Major Subdivisions. The general • principles of design and minimum requirements for the layout of subdivisions set forth in Section 12.40 may be varied by the Council in the case of a subdivision large enough to constitute a more or less self- contained neighborhood which is to be developed in accordance with a comprehensive plan safeguarded by appropriate restrictions, and which, in the judgment of the Council, makes adequate provision for all essential community requirements; provided, however, that no modification shall be granted by the Council which would conflict with the proposals of the Official Map or with the other features of the City Comprehensive Plan, or with the intent and purposes of said general principles of design and minimum requirements. e subdivision of small size Small zi n minor importance situated in a locality where conditions are well- defined, and containing not m ore than two lots fronting on an existing street not involving any new street or road or the extension of municipal facilities and not adversely affecting the adjoining property, the Council may exempt stipulated in Section 12.10 pertaining to the preparation of the Preliminary Plat. All subdivisions larnn,- *)'M, *�„ , -.- „ • In any Particular case8where the sIIubdivider nc n show that, bye reason of exceptional topographic or other physical conditions, strict compliance with any requirement of this Chapter would cause unusual difficulty or exceptional and undue hardship, the Council may relax such requirement to the extent deemed just and proper, so as to relieve such difficulty and undue hardship, provided that such relief may be granted without detriment to the public good and without impairing the intent and purposes of these regulations or the desirable general development of the neighborhood and the community in accordance with the Comprehensive Plan and the Zoning minutes of�the�cdouncilt setting granted the shall s which, in the opinion of the Council, justified the modification. (Section 12.61 through 12.69, inclusive, reserved for future expansion.) Ammendment to page 389 (4- 16 -90) • (612) 587 -5151 711z1TCH' C/T Y OF HUTCHINSON 37 U ✓ASHl;1'G TON AVENL E WEST HUTCHINS0N, MINN 55350 M E M O R A N D U M DATE: May 16, 1990 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HARVEY GETZ TO MOVE A 10 X 16 UTILITY SHED Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On April 9, 1990, Mr. Harvey Getz, Hutchinson, submitted an application for a conditional use permit to allow him to move a 10' • .x 16' shed unto property located at 100 Oakland Ave. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, May 15, 1990 at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, May 3, 1990. 3. The proposal is in conformance with the requirements of a conditional use permit. 1 Z4 *01 "1 It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be denied as set forth above. The Planning Commission would approve a 10' x 12' utility shed • Respectfully submitted, Clint Gruett, Vice Chairman Hutchinson Planning Commission (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST . HUTCHINSON, MINN, 55350 M E M 0 DATE: May 24th, 1990 TO: Mayor and City Council FROM: James G. Marks, Building Official RE: Recommendation - Getz Utility Building In response to Mr. & Mrs. Getz request to move in a 12' x 16' utility shed, I personally recommend the City Council approve such and recommend the Planning Commission consider amending Section 8 of Hutchinson's Zoning Ordinance, increasing area limitations of utility buildings to 192 square feet. We can accomplish this easily, as we are presently in the process of revising our Zoning Ordinance. In response to the list of 16 non - conforming sheds, I must concede that enforcement of such is near impossible, as is also, permits for re- roofs, residing, finishing basements, signs, etc. But, it still remains the owner /contractors responsibility to comply with regulations as outlined by • statutes, ordinances and codes, and that is why the Planning Commission recommended approval of only a 10' x 12' shed. I believe the Planning Commission possibly may have reviewed this matter differently if Mr. or Mrs. Getz had attended the public hearing, as requested. The presence of many existing non - conforming utility buildings is the result of 1) Public unfamiliarity with Hutchinson's Ordinances (including Mr. 6 Mrs. Getz), 2) Manipulation of the Zoning Ordinance by classifying utility buildings as garages, 3) Existing grandfathered in structures. 21 111a Irkra ^ ^7 James G. Building Official JGK /pv cc: Planning Staff Planning Commission (F.Y.I. 6 discussion at June Meeting) Gary D. Plotz, City Administrator G. Barry Anderson, City Attorney • minnesota department of health division of environmental health 0 925 s.e. delaware st. p.o box 59040 minneapolis 55459 -0040 (6121627 5100 May 22, 1990 Hutch Incorporated 369 East Kellogg Boulevard St. Paul, Minnesota 55101 Dear Ladies /Gentlemen: CITY COUNCIL FOR YOUR INFORMATION Previously we had scheduled a prehearing conference for April 6, 1990, to determine whether to initiate license revocation proceedings on you for Country Club Terrace Mobile Home Park, located in the City of Hutchinson, McLeod County, Minnesota. In response to the notice of that prehearing conference sent to you on February 27, 1990, you informed us during a telephone conversation on April 5, 1990, that a tentative agreement with the City of Hutchinson for use of the basement of the police building as a storm shelter had been reached. It was • indicated that the agreement needed to be finalized, maps and procedures drawn up and distributed to the occupants of the park. As a result of that information we continued the hearing indefinitely. We are now scheduling the hearing for June 12, 1990, at 1:30 p.m. at the same location indicated in the previous notice. The reason for this is that we have received a copy of a memo from James G. Marka, Building Official, addressed to the Chief of Police, the City Administrator, the City Attorney and the Mayor and City Council of Hutchinson. The content of that memo does not appear to indicate favorable progress towards gaining municipal approval of an evacuation plan. Unless you obtain municipal approval before June 12, 1990, plan on attending the prehearing conference. The purpose of the hearing and other governing factors are contained in the previous notice which you received March 5, 1990. If you have any questions concerning this matter, please communicate with us at 612/627 -5022. Sincerely yyoours�,�� Charles B. Schneider, R.S., Chief Environmental Field Services is CBS /1w cc: Sheldon Christenson James G. Marka, Building Official,/ Paul Zerby, Attorney General's Office /l — Pn on - -PI onnn (unity PmnlnvPr \ 1/ (612)587 -5151 y�cy' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 4th, 1990 TO: G. Barry Anderson, City Attorney Planning Commission ,o-M yor and City Council FROM: James G. Marks, Building Official Q 1y\ RE: Zoning Regulations - Temporary Site for Recyclable Material Collection As requested by Barry Anderson, I have received from both New Ulm and Mankato, a copy of their recently adopted ordinances regulating "Temporary Location for Recyclable Material Collection ". It appears that both cities "conditionally permit" such land usage in "business" type districts which are similar to Hutchinson's C -3 and C-4 districts. • At this point, I recommend the Planning Commission address this issue at the June 19th meeting and we incorporate the desired appropriate language into our Zoning Ordinance, which is presently being revised. JGM /pv attachments cc: Gary D. Plots, City Administrator J. Freedland Bill Weber, BRW • X` c. ORDINANCE NO. 90- 66 , Second Series CITY OF NEW ULM, BROWN COUNTY, MINNESOTA AN ORDINANCE AMENDING SECTION 9.10 OF THE CITY CODE OF THE CITY OF NEW ULM TO PERMIT THE CONDITIONAL USE OF THE B -2 ZONING DISTRICT FOR COLLECTION OF RECYCLABLE MATERIALS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NEW ULM: SECTION I. That Section 9.10, Subd. 3 of the City Code of the City of New Ulm be amended to read as follows: SECTION 9.10. B -2 SERVICE BUSINESS DISTRICT. Subd. 3. Uses by Conditional Use Permit. Within a B -2 Service Business District, no building or land shall be used for one or more of the following uses except by conditional use permit: A. Other business activities of the same general character as listed in Subdivision 2 of this Section. B. A collection center for the acceptance of recyclable materials and household items. Provided, however, that any such conditional use permit shall be renewed annually and may contain such restrictions on the method and nature of the operation of such center as are deemed necessary to preserve and protect public health, safety and comfort. Such restrictions may include, without limitation, specifications for hours of operation, screening, staffing, removal of collected materials, and collection of hazardous or dangerous materials. SECTION II. This ordinance shall be in force and effect thirty (30) days after its passage, approval and publication. Passed by the City Council of the City of New Ulm, this 6th day of March , 1990. ATTEST: City Clerk- Treasure Approved by the Mayor of the Cit y ------March 1990. President o h e ty Council of New Ulm this 6th day of r • • • id L' 0 r 1 parking space for each three (3) employees, plus one space for the ouwr or manager, and in addition, reservoir parking spaces - equal in number to five (5) time the maximum capacity of the automobile laundry - for automobiles smiting entrance to the automobile laundry shall be provided. Maximus capacity, in this instance, shall mean the greatest saber possible of automobiles undergoing some phase of laundering at the same time. E. All other uses; in accorderce with the planning requirements section of the 2aning Chapter of the City. F. off - street perking spaces are provided on surface lots or in perking structures; provided, that all surface parking areas shall be effectively separated from abutting residential development by ornamental fencing ardor screen planting to be not less than six (6) feet in height. G. All off -street parking spaces for sit uses shall be located on the acne zoning lot as the use for which such parking is required or within three hundped (300) feet walking distance thereof. Abd. 19. Standards for Temporary Locat im RecycledAe Material Collation. A. Collection activities shall be allowed per each location no more frequently than one (1) day within a two -week period. 0. in the case of aluminum collection, a metal u i R. Hours on a site shall be no earlier than 10:00 E. Location of a collection vehicle on a site shall not impede access to the site, hinder normal vehicular a.m. nor later than 5:00 p.m. on such site for required customer parking. F. Location of a collection vehicle on a site -. ehatl not be within two hundred (200) feet of an C. Collection activity equipment shall consist of : S. All garbage and debris must be cleaned from the no more than one (1) vehicle to haut the collected material and • Sapp. No. 34 266.1 A scale to weight material if needed. shall occur at the collection site. No shredding The of material Only piece of equipment that may be outside of a vehicle is a sole. 0. in the case of aluminum collection, a metal separator and nmpactor may be used if Such equipment is totally contained within the collection vehicle. E. Location of a collection vehicle on a site shall not impede access to the site, hinder normal vehicular flaw on such site or use excessive parking area provided on such site for required customer parking. F. Location of a collection vehicle on a site -. ehatl not be within two hundred (200) feet of an adjacant ca refel facility or three hundred (300) fast of a resfdence. : S. All garbage and debris must be cleaned from the area in which the collection activity was located prior to leaving the location. N. Vehicles used in any collection activity shall Sapp. No. 34 266.1 PLmmF� �r' � - - be kept in a neat and clean saner. • I. Any signs promoting the recycling activity at the collection location shalt be attached to the collection vehicle. J. A schedule of dates for a one -year period shall be submitted with each appticant's request and be resubmitted each succeeding Ja ry 1st. (Ord. of 4-23 -84) Subd. 20. Minimum standards for light manufacturing and assembly development of light manufacturing activities in the General Commercial District shall comply with the following standards: A. There shall be no storage of materials outside of an enclosed building. B. Such use shall comply with the minimum lot size and setback requirements stated in the 1-1 Planed industrial District. - C. Such use shalt comply with the performance - - -- - - -' - standards stated in Section 10.17, Subd. 18.. . (Ord. of 4.11.88) Sec. 10.17. !. 1- 1,)Pt —. Irdatrfal:Distriet_n Subd. 1. Purpose. The planned industrial district is established to provide exemplary standards of development for certain industrial uses that prefer to be located in choice or strategic sites. With proper control, these areas should become compatible with higher quality co vercial or residential area. Subd. 2. Special requireavnta. None. • Subd. 3. Perm tted Lacs. The fo l l owirig are permitted uses. - �x:K.jwa,,.a:�zartr.,.- f.)ier A. Art equipment supplies, manufacture. B. Automobile service station. C. gags, boxes and paper containers, manufacturing and storage. D. Bakery products. :- .:.._ E. Bottling estabtisimants. F. Blank books, tooseleaf binders, fabrication .:•_::.- _ .•...._. - and assembly. • • t- G. Books and bookbinding. - Supp. No. 34 266.2 PARKS • RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587.2975 SENIOR CENTER CIVIC ARENA 587 -6564 587.4279 TO: Mayor & City Council Members FROM: Park and Recreation Board DATE: June 5, 1990 RE: Tennis Association Fee Waiver At the regular monthly meeting, the Hutchinson Park Board unanimously voted to waive the rental fee of $8 per hour for the Hutchinson Tennis Association use of the courts located at the Recreation Center. The Association will be asked to provide help setting up the facility. They will be providing supervision for their participants, as well as establising a schedule that does not interfere with exsisting programs. klm 4. PARKS 0 RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587 -2975 SENIOR CENTER CIVIC ARE 587.6564 587 -4279 TO: Mayor & City Council Members FROM: Dolf Moon, Director of Parks & Recreation DATE: June 5, 1990 RE: Tennis Association Fee Waiver The Parks and Recreation Department staff feels that the $8 per hour charge for use of the Recreation Center's tennis courts this summer is fair and should be adhered to. The fee was established based on the Association providing help with set -up, supervision, and working around established programs. We feel any waiver of fees could compromise the ability to work with special interest groups in the establishment of user fees, when situations arise that are unavoidable, such as the loss of tennis courts, fields and swimming pools. . It is our intent to work hand in hand with our adult and youth serving organizations to best help their cause. klm • V— A , C� J Y,Y PARKS • RECREATION • FORESTRY 900 Harrington street Hutchinson, Minnesota 55350 (612) 587 -2975 SENIOR CENTER CIVIC AREI _.e* 587.6564 587.4279 TO: Mayor S City Council Members FROM: Parks and Recreation Board DATE: June 5, 1990 RE: Hutchinson Baseball Association Proposal At their regular monthly meeting, the Hutchinson Parks and Recreation Board unanimously voted to approve the propsal presented by the Hutchinson Amateur Baseball Association to operate a beer concession at Roberts Park Softball Complex daily during the softball season. MEMORANDUM TO: Gary Plotz, City Administrator FROM: Steve Madson, Chief of Police DATE: June 8, 1990 RE: Beer Concession - Roberts Park I have reviewed the proposal as presented by the Hutchinson Baseball Association regarding the concept of selling beer at Roberts Park. I support the concept of the beer concession however, I have not had the opportunity as yet to research what would be necessary as far as ordinance and /or rule changes which would allow for the policing of such a concept. At this point, understanding that I have not had the opportunity to research this in detail, I support the concept. • If you have any questions or concerns regarding this memorandum, please feel free to contact me at your earliest convenience. 90 -02 -0039 /lkg �� MINNESOTA LIQUOR LIABILITY ASSIGNED RISK PLAN Minnesota Joint Underwriting Association . Pioneer P.O. Box 1760 St. Paul, MN 55101 -0760 (612) 222 -0484 OR 1 -800- 552 -0013 C E R T I F I C A T E O F C O V E R A G E This certificate is issued as a matter of information only and confers no rights upon the certificate holder. The certificate does not amend, extend or alter the coverage afforded by the contract listed below. Policy Number: T.r.go -0119 Contract Period: 12 :01 A.M. 6 / 04/ 90 to Contract Holder Hutch Huskies 12:01 A.M. 10/04/90 and address: 234 4th Ave. N.W. Hutchinson, MN 55350 Scheduled Premises: Roberts Park, Hutchinson, MN This is to certify that the Contract of Coverage described herein has been issued to the Contract Holder named above and is in force at this time. Notwithstanding any requirement, term or condition of any Contract or other document with respect to which this Certificate may be issued or may pertain, the coverage afforded by • the Contract described herein is subject to all the terms, exclusions and conditions of such Contract TYPE OF COVERAGE Bodily injury Property damage Loss of means of support LIMI! $ 50,000 $100,000 $:10,000 $ 50,000 $100,000 CS OF LIABILITY each person each occurrence each occurrence each person each occurrence Should the above Contract be canceled before the expiration date thereof, the Plan will endeavor to mail 60 days written,notice to the below named Certificate Holder, however, in the event cancellation is of nonpayment of premium, the plan will endeavor to mail 0aot mail upon the Plan such notice shall impose no obligation or liability of any kind Certificate Holder Name & Address: City of Hutchinson Washington Ave. Hutchinson, MN 55350 Agents Name & Address Citizens insurance Agency 102 Main St. Hutchinson, MN 55350 Authorized Representative ntat ve 6/4/90' • Date Issued n u ROBERTS PARK BEER CONCESSION PROPOSAL from The Hutchinson Huskies Amateur Baseball Association Proposal: That the Hutchinson Park and Recreation Board authorize the Hutchinson Huskies Baseball Assoc. to operate the beer concession at Roberts Park Softball complex daily during the softball season. Intent: Operation of daily beer sales at Roberts Park Softball complex will accomplish several goals: 1. Provide better control of the consumption of alcoholic beverages at the park; 2. Add to the services made available to adult park users by serving quality, economical beverages; . 3. Provide earned income to support the Huskies amateur town team baseball program; 4. Share a substantial portion (300) of the net profits with the City of Hutchinson Park & Recreation Dept. PLAN: The Huskies Amateur Baseball Association will implement a plan which will accomplish the following: a. Staff the beer concession with responsible adults, i.e. retired or semi - retired persons. We have reached a temporary agreement with Lee Cox to act as coordinator of a group of self - employed adults who would each act as a private subcontractor for tax purposes. The coordinator would be responsible for scheduling and proper reporting of work hours, inventories and sales. b. Provide complete DramShop insurance. c. Purchase beer in kegs from a supplier who will be available to service the park concession as needed. d. Supply equipment for storage and distribution of beer. e. Supply proper accounting to the Park and Recreation Board. Page 1 0 REQUIREMENTS: City of Hutchinson - * Approval of this proposal * Allow access to one side of the concession stand * Add to the softball league rules that it will be considered illegal for any team member to bring alcohol into the park. Disciplinary action could be revocation of the league membership and forfeiting of the fees. * Provide cooperation with the concessionaire should any difficulties arise in maintaining a controlled environment. CONCERNS: The Huskies board has expressed two major concerns that will be monitored very closely: 1.Consumption of alcohol by minors, and 2. Overconsumption, • The concession employees will be responsible for checking identifications and refusing service to any underage or questionable persons. Our past experience with weekend tournaments has been good in this area. We will be actively working to keep this fine record. The Hutchinson Huskies Amateur Baseball Association appreciates the cooperation of the City of Hutchinson Park and Recreation Board and hopes that our concession can be a very positive to both programs and to the City of Hutchinson. Thank you for your attention. 4The hins H kies Amateur Baseball Assoc. ght nd Lee Cox E Page 2 11 PROFORMA INCOME STATEMENT: Summer 1990 Net Profit: City of Hutchinson $ 805 $ 1621 30% share Hutchinson Huskies Amateur Baseball Association $ 1878 $ 3783 70% share Total $ 2683 $ 5404 42% 54% • Page 3 Low High Explanation Revenue from beer sales: $6400 $10000 (64 weekdays) Cost of Goods Sold: Material (Beer) $1562 $2441 (62 - 98 16 gal.kegs) Labor $1280 $1280 (one person @ $5 /hr.) Total Costs $2842 $3721 45% - 37% of sales Gross Margin $3558 $6279 55% - 63% of sales Expenses: DramShop Insur. $ 775 $ 775 (+ $4 per $100 over (estimate) $12,500 sales) Rental Equipment • $ 100 $ 100 (coolers, etc.) (estimate) Total Expenses $ 875 $ 875 13% - 8.75% of sales Net Profit: City of Hutchinson $ 805 $ 1621 30% share Hutchinson Huskies Amateur Baseball Association $ 1878 $ 3783 70% share Total $ 2683 $ 5404 42% 54% • Page 3 0 Beer Concession Notes: Notes regarding St. Cloud Park and Recreation input: The St. Cloud Municipal Sports Center was visited by Mr. Lee Cox and Ray Wight on 4/17/90. Scott Thompson and Marsha Elwell provided a great deal of information regarding their concession operation. This proposal is patterned after their success. Beer prices are $.05 per ounce and are served in both 10 oz. and 20 oz. sizes. 1969 sales were $21,700. On the average, they sell 1 1/2 beers per person with "Never" a problem with over consumption. St. Cloud averages 9% labor costs and 65% gross margins. We will be unable to match that level because of lower volume. (St. Clouds' Whitney Softball complex has 16 fields.) DramShop coverage at St. Cloud is carried under the umbrella • policy of the City of St. Cloud. Concession employees are permanent part -time (subcontract) employees of the St. Cloud Municipal Sports Center. Average pay is $5.50 per hour. • Page 4 PARKS 0 RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587 -2975 SENIOR CENTER CIVIC ARENA 587 -6564 587.4279 TO: Mayor & City Council Members FROM: Parks and Recreation Board DATE: June 5, 1990 RE: Skateboard Petition The Hutchinson Parks and Recreation Board received a petition at their regular monthly meeting in May. The petition requests that the City of Hutchinson's Parks & Recreation Department est- ablish a skateboard park which will allow skaters a place to skate and keep them off city streets and out of places not in- tended to be skated in. The Parks and Recreation Board voted unanimously to reject the petition because of the initial expenses of starting a park and consequently the expense to maintain and staff a facility of this nature. Also considered were the recommendations of the League of Minnesota Cities' Attorneys and the opinions of North Star Risk Services, Loss control consultants to the City of Hutchinson. 9 -e Loss Control Quarterly Ramblings on Risk Management: Skateboards by Douglas D. Holm, MS, ASP, Loss Control Consultant, Notch Star Risk Services There have been a number of inqui- ries about the feasibility of providing skateboard facilities on city property. We are concerned about this issue because skateboard facilities represent a significant exposure to potential injury and liability problems. From a loss control and underwriting standpoint, we strongly recommend that a skate- board facility not be installed involving city property and /or services. If the city does develop such an area, there are some minimum meas- ures that need to be taken. 1) The entire area should be enclosed with a substantial security fence to secure the area from unauthorized use. The area should be used only under strict supervision. 2) Maintenance of the area is extremely important. Strong emphasis on safety should be made. Periodic inspection of the facility should be done and documented. 3) Additional security is necessary to keep spectators and unauthorized personnel from interfering with skateboarders. 4) If sanctioned events are held, they should be operated only when appropriate insurance is obtained, either through the sanctioning organization or a special insurance market. The city needs to be named as an additional insured and needs to obtain evidence of insur- ance coverage. 5) All entrants /participants in' sanc- tioned events should be required to sign a waiver of liability /hold harm- less agreement in favor of the city. This should also include a signature by a parent /guardian for minors. 6) All skateboards used in sanctioned events would need to undergo a strict inspection for proper equip- ment and safety devices in accord- ance with all accepted standards. This inspection would also extend to the rider having necessary safety equipment for participation. 7) Require all participants to wear appropriate safety equipment such as protective headgear, elbow and knee pads, and appropriate p footwear. h 28 x.um.a crw. 8) Develop proper signage for warn- ings /rules required for behavior of participants. The city's legal coun- sel should be involved with the wording of the sign as well as placement and coloring. 9) Ramps should be constructed as low to the ground as possible. Appropriate impact absorption material should be placed on the perimeter of the ramp area so that if someone overshoots the ramp the impact absorption material can nim minimize injury. 10) All ramps should be designed to accepted standards of the sport. 11) The city may consider having pn- vate entities develop such an oper- ation on private property completely separate from city property and maintenance. Often- times private entities are the best way to handle such a high -risk situation. There is a good chance that LMCIT articipation fees and deductibles could e substantially increased for the city if a skateboard area were included as part of the city's operations. This is to compensate for the additional loss potential in fairness to the other cities participating in LMCIT. Save your back; buy smaller sacks Employee Benefit Administration Co. recommends purchasing salt in 40 to 50 pound bags instead of 80 pound bags to reduce potential back injuries and strains. This recommendation applies to any material purchased in large bags or chemicals purchased in large gallon containers. It's best to minimize the chance of back injuries by purchasing bags of materials under 50 pounds and drums under 55 gallons. The savings of purchasing larger bags or drums is insignificant when com- pared to the cost of just one back injury. Newark, N.J. finds way to get rid of old tires Old tires are difficult and expensive to dispose of and have posed a head- ache for environmental scientists and city sanitation crews. In Newark, NJ., they are being ground into crumb rub- ber and mixed with asphalt to pave streets throughout Newark. Mayor Sharpe James reports that the results are twofold: they are recy- cling old tires while at the same time creating a road surface that is more durable and lasting than regular paving material. The rubberized asphalt is one-and-one-half inches thick compared to the two-inch thickness necessary for regular asphalt. Mayor Sharpe also suggested that the state of New Jersey mandate the use of recycled rubber in road resurfacing mixes for state high - way jobs. According to Alvin Zach, director of the city's engineering department, the rubberized asphalt makes the road sur- face more skid and abrasion resistant. The surface melts quicker and mainte- nance costs of the repaved roads are expected to be less. 40 11 • N E N O R A N D U N TO: Mayor & Council FROM: Gary D. Plotz, City Administrator SUBJECT: Consolidation of Various Deferred Compensation Plans The City has several deferred compensation plan documents that were forwarded to the City Attorney for review and research. The con- clusion is that we should streamline the documents into one single "generic" plan that would apply to all investments. The City Assistant Attorney, David A. Brueggemann, has taken the best provisions from each plan, along with consulting with Ms. Connie Jones of the 11457 Independent Information Services." The plan covers all City employees and City entities. If the Council approves, we will then submit the plan to the I.R.S. for review and approval. • /ms cc: Phil Graves Clarence Kadrmas Robert Koepcke Ken Merrill is CITY OF HUTCHINSON RESTATED DEFERRED COMPENSATION PLAN • ARTICLE I INTRODUCTION 1.1 The City of Hutchinson ( "Employer ") hereby establishes the City of Hutchinson Restated Deferred Compensation Plan ( "Plan ") pursuant to §457 of the Internal Revenue Code of 1986, as amended ( "Code "). The purpose of the Plan is to attract and retain certain individuals by permitting them to enter into agreements with the Employer which will provide for the payment of deferred compensation on retirement or separation from service as well as death benefits in the event of death before or after retirement. Nothing contained in this Plan shall be deemed to constitute an employment contract or agreement for services between the Participant and the Employer nor shall it be deemed to give a Participant any right to be retained in the employ of, or under contract to, the Employer. Nothing herein shall be construed to modify the terms of any employment contract or agreement for services between a Participant and the Employer as this Plan is intended to be a supplement thereto. ARTICLE II is DEFINITIONS r�L 2.1 Compensation. The total annual remuneration for employment or contracted services payable by the Employer that would be included in the federal gross income of the Participant but for the participant's election to participate in the Plan. 2.2 Includible Compensation. That amount of Compensation includible in the Participant's federal gross income, reduced both by amounts of Compensation deferred under this Plan or any other plan or arrangement pursuant to §457 of the Code or otherwise and by amounts contributed by the Employer to an annuity contract described in §403(b) of the Code, without regard to any community property laws. 2.3 Deferred Compensation. The amount of Compensation not yet earned, as designated in the Participation Agreement which is made a part hereof, which the Participant and the Employer mutually agree shall be deferred in accordance with the provisions of this Plan, subject to the following limitations: 2.3.1 Normal Limitation. The maximum amount that may be deferred under This Plan for a Participant's taxable year (except as provided ;, Paragraph 2.3.2 is the lesser of $7,500 or thirty - three and one -third percent of the Participant's Includible Compensation. 1 For a Participant in more than one 457 plan, the maximum amount that may be deferred for such Participant's taxable year is $7,500 • (as modified by 2.3.2, below). In applying this limit, a reduction must be made for any amounts excluded under 403(b) for the year and any salary deferrals for the year under a 401(k) plan or a simplified employee pension plan. 2.3.2 Catch-UP Limitation. For each one of the Participant's last three taxable years ending prior to but not including the year of such Participant's Normal Retirement Age, as elected by the Participant pursuant to or otherwise defined in Section 2.4, the limitation set forth in Paragraph 2.3.1 shall be the lesser of: 2.3.2.1 $15,000; or 2.3.2.2 The sum of the Normal Limitation set forth in Paragraph 2.3.1, plus so much of the Normal Limitation which has been underutilized in all prior taxable years since January 1, 1979, or since plan inception date, if later. 2.3.3 For purposes of Paragraph 2.3.2, a prior taxable year can be taken into account: (a) if the Participant was eligible to participate in the Plan or any similar prior plan of the same Employer or another employer in the same state during any portion of any prior taxable year since January 1, 1979; and (b) if the compensation deferred, if any, under such plan or the Plan during such prior taxable years was subject to a maximum deferral • limitation as required by §457 of the Code. A participant may elect to utilize the Catch -up Limitation with respect to only one Normal Retirement Age in this Plan or any other similar plan notwithstanding the fact that the Participant utilizes the Catch -up Limitation in less than all of the three eligible years. 2.4 Normal Retirement Age The Normal Retirement Age shall be as described in Section 2.4.1, below, subject to the alternative provision of 2.4.2 as elected in writing by the Participant or pursuant to the automatic provision of 2.4.3: 2.4.1 Age 70 1/2; or 2.4.2 Any of the following as elected by the Participant at any time prior to Separation from Service or prior to the use of the Catch -up Limitation provision described at Section 2.3.2 by written instrument or pursuant to the execution of a revised Participation Agreement: 2.4.2.1 Any age which is: (a) not earlier than the earliest age at which the participant has the right to retire and receive unreduced retirement benefits from the Employer's basic pension plan, or, for participants who are not covered by the Employer's basic pension plan, age 45; and (b) not later than the date the Participant attains age 70 1/2; or • Fa 2.4.2.2 For a Participant who continues in the service of the Employer after the Normal Retirement Age provided in • Section 2.4.1 or after the age selected pursuant to 2.4.2.1, such Normal Retirement Age may be a later age as elected by the Participant; provided, however, such age may not be later than the Participant's actual date of Separation from Service with the Employer. 2.4.3 If a Participant continues to provide services for the Employer either: (a) after age 70 1/2 without having previously elected an alternative Normal Retirement Age as provided in Section 2.4.2; or (b) after such age as elected pursuant to Section 2.4.2, such Participant's Normal Retirement Age shall automatically be the Participant's actual date of Separation from Service. 2.4.4 Once a Participant has to any extent utilized the Catch -up Limitation of Section 2.3.2, such Participant's Normal Retirement Age shall be determined solely by reference to that age as used for purposes of Section 2.3.2; provided further, such age may not thereafter be changed. 2.5 Retirement. The severance of the Participant's employment contract or agreement for services with the Employer on or after attainment of the Participant's Normal Retirement Age whereby the Participant thereafter is not providing services to the Employer. •2.6 Separation from Service The severance of the Participant's employment contract or agreement for services with the Employer whereby the Participant thereafter is not providing services to the Employer. • 2.7 Beneficiary. Beneficiary or Beneficiaries of certain benefits of the Plan designated by the Participant in the Participation Agreement. Nothing herein shall prevent the Participant from designating more than one Beneficiary or primary and secondary Beneficiaries or changing the designation of a Beneficiary. If two or more or less than all designated Beneficiaries survive the Participant, payments shall be made equally to all such Beneficiaries, unless otherwise provided in the Beneficiary designation. Elections made by a Participant in the Participation Agreement shall be binding on any such Beneficiary or Beneficiaries except for the right of a Beneficiary as provided in Section 6.5. 2.8 Eligible Individual Any individual employee of the Employer or any individual performing services for the Employer by appointment, election, or contract, who performs services for the Employer for which compensation is paid and who meets the criteria set forth in Section 4.1 2.9 Participant. Any Eligible Individual who fulfills the eligibility and enrollment requirements of Article IV. 3 2.10 Participation Agreement A written agreement between the Employer and a Participant setting forth certain provisions and elections relative to the Plan, establishing the amount of Deferred Compensation and the manner and method of paying benefits under the Plan, incorporating the terms and conditions of the Plan and establishing the Participant's participation in the Plan. 2.11 Plan Year. The calendar year. 2.12 A_RProved Institution. Any organization that has been approved by the Employer to provide services or Investment Product(s) to the Employer under the Plan. 2.13 Investment Product. Any product issued by or obtained from an Approved Institution for the purpose of satisfying the Employer's obligations under the Plan. 2.14 Designated Institution As designated by a Participant in the Participation Agreement, any Approved Institution whose Investment Product is used for purposes of measuring the benefits due that Participant pursuant to the Plan. 2.15 Employer. City of Hutchinson, Minnesota, and its entities. ARTICLE III ADMINISTRATION 3.1 This Plan shall be administered by the Employer. The Employer may appoint a Plan Administrator ( "Administrator ") of one or more individuals in the employment of Employer for the purpose of discharging the administrative responsibilities of the Employer under the Plan. The Employer may remove an Administrator for any reason by giving such person 10 days' written notice and may thereafter fill any vacancy thus created. The Administrator shall represent the Employer in all matters concerning the administration of this Plan; provided, however, the final authority for all administrative and operational decisions relating to the Plan remains with the Employer. 3.2 The Administrator shall have full power and authority: to adopt rules and regulations for the administration of the Plan, provided they are not inconsistent with the provisions of this Plan, and §457 of the Code and any Treasury regulations promulgated thereunder; to interpret, alter, amend, or revoke any rules and regulations so adopted; to enter into contracts on behalf of the Employer with respect to this Plan; to make discretionary decisions under this Plan such as called for in Article VII; to demand satisfactory proof of the occurrence of any event that is a condition precedent to the commencement of any payment or discharge of any obligation under the Plan; and to perform any and all administrative duties under this Plan. 3.3 An Administrator shall be eligible to participate in the Plan, but such person shall not be entitled to participate in discretionary 4 • • decisions under Article VII relating to such person's own participation in the Plan. • 3.4 The Employer or Administrator acting on behalf of the Employer shall screen and approve any insurance company or other entity seeking to sell an Investment Product or otherwise operate as an Approved Institution under this Plan. The Administrator may contract with an Approved Institution: (a) to issue to the Employer an Investment Product as described in Article V of the Plan; or (b) to provide services under the Plan for the convenience of the Employer including, but not limited to, the enrollment of Eligible Individuals as Participants on behalf of the Employer, the maintenance of individual or other accounts and other records, the making of periodic reports, and the disbursements of benefits to Participants and Beneficiaries. ARTICLE IV PARTICIPATION IN THE PLAN 4.1 Eligibility. Any Eligible Individual who performs services for the Employer for which Compensation is paid and who executes a Participation Agreement with the Employer is eligible to participate in the Plan. 4.2 Enrollment in the Plan. 4.2.1 An Eligible Individual may become a Participant and agree • to defer Compensation not yet earned by entering into a Participation Agreement prior to the first day of the calendar month in which it is to become effective; provided further, the calendar month shall always be the second calendar month following the month of execution of the Participation Agreement. • 4.2.2 A Participant who defers Compensation may not modify such agreement to change the amount deferred except with respect to Compensation to be earned in a subsequent calendar month or except as provided in Article VII hereof with respect to withdrawals. Notice of such modification must be given prior to the first day of the calendar month for which such modification is to be effective; provided further, the calendar month shall always be the second calendar month following the month of execution of the Participation Agreement. 4.2.3 A Participant may at any time revoke the Participation Agreement to defer Compensation with respect to Compensation not yet earned. The revocation is effective and the Participant's full Compensation will be restored in the month subsequent to the month such revocation is approved by the Administrator. The Participant must notify the Administrator in writing of such revocation at least 35 days prior to the beginning of the calendar month for which such revocation is to be effective. Amounts previously deferred shall be paid only as provided in this Plan. 5 4.2.4 A Participant who has withdrawn from the Plan, as set forth in Article VII, or has revoked the Participation Agreement, as set • forth in Subsection 4.2.3, above, or who returns to perform services for the Employer after a Separation from Service, may again become a Participant in the Plan and agree to defer Compensation not yet earned by entering into a new Participation Agreement as provided in Section 4.2.1, above. 4.2.5 Pursuant to procedures determined by the Administrator, a Participant may request that the Employer change the designation of the Designated Institution utilized by the Employer to measure its Plan promise to the Participant; provided, however, such a request, whether executed or not, shall in no way interfere with the status of the Employer as the legal owner of any assets or contracts acquired by the Employer to support its obligation under this Plan. ARTICLE V CALCULATION OF BENEFITS 5.1 The amount of any benefit payment to a Participant or Beneficiary made pursuant to this Plan shall be determined by the value at the time of such payment of the Investment Product(s) described below in accordance with elections in the Participation Agreement and the provisions of the Plan: An amount equal to the amount which would have been payable to the • Employer under either an annuity contract or life insurance policy issued to the Employer by an Approved Institution selected by the Participant as the Designated Institution according to the terms and conditions of the Participation Agreement. The amount shall further be determined as if: 5.1.1 The Participant is the annuitant under the annuity contract or the insured under the life insurance policy or both; 5.1.2 The manner and method of payment is as specified in the Participation Agreement; and 5.1.3 The premium is equal to the Participant's Deferred Compensation as if such Deferred Compensation had been applied as • premium to such annuity contract or life insurance policy within • reasonable time subsequent to the reduction in the Participant's Compensation as authorized and as specified in the Participant's Participation Agreement. 5.2 The Employer at its discretion may acquire an Investment Product and invest amounts of Deferred Compensation in an Investment Product in order to provide a fund from which it can satisfy its obligation to make benefit payments pursuant to this Plan. Any Investment Product so acquired for the convenience of the Employer shall be the sole and exclusive property of the Employer with the Employer named as owner • and beneficiary; provided further, such Investment Product shall not be held in trust or as collateral security for the benefit of any Participant or Beneficiary. • 5.3 All amounts of Compensation deferred under this Plan, all property and rights which may be purchased by the Employer with such amounts and all income attributable to such amounts, property or rights to property shall remain the sole property and rights of the Employer without being restricted by the provisions of this Plan subject only to the claims of the Employer's general creditors. The obligation of the Employer under this Plan is purely contractual and shall not be funded or secured in any way. 5.4 The Employer shall be liable to pay benefits under this Plan only to the extent of amounts that would have been available under the Investment Product as measured by elections made in the Participation Agreement, and the Employer shall not be responsible for the investment or performance results of such Investment Product. Furthermore, if an Investment Product is so acquired to measure benefits payable under this Plan, the value of any benefit shall be determined by the actual value of the Investment Product at the time of benefit payment, unaffected by any independent or arbitrary standard of calculation with respect to such Investment Product. ARTICLE VI BENEFITS • 6.1 General Benefit Terms. 6.1.1.1 Benefit payments to a Participant or Beneficiary shall be made according to the manner and method of payment as elected in the Participation Agreement, which election may be changed by a Participant or a Beneficiary as appropriate and as allowed by the Plan at any time more than 30 days prior to the commencement of such benefit payments pursuant to the Participation Agreement. 6.1.1.2 Subject to the restrictions on choice of benefit contained in Paragraphs 6.1.2, 6.1.3, 6.4, and 6.5, the options available for selection by the Participant or Beneficiary as to the manner and method of payment are: 6.1.1.2.1 Lump sum; 6.1.1.2.2 Periodic payments for a designated period; 6.1.1.2.3 Periodic payments for life; 6.1.1.2.4 Periodic payments for life with a guaranteed minimum number of payments; 6.1.1.2.5 Periodic payments for the life of the • Participant with continuation of the payments or a V1 percentage of the payments for the lifetime of the Participant's spouse; 6.1.1.2.6 Such other option as the Employer may, in its • sole discretion, offer to the Participant prior to the commencement of benefits. Periodic payments may be monthly, quarterly, semiannually, or annually. The amount of each payment may be fixed or fluctuate with the performance of the Investment Product. 6.1.2 In the absence of an election in the Participation Agreement as to the manner and method of such benefit payments as provided in Section 6.1.1.2, the Employer shall make periodic payments to the Participant or Beneficiary as a distribution of the account in equal percentages over 10 years; provided further, in no event shall payments to a Beneficiary exceed: (a) the life expectancy of a Beneficiary where such Beneficiary is the surviving spouse of the Participant; or (b) a period of 15 years or, if less, the life or life expectancy of the Beneficiary where such Beneficiary is not the surviving spouse of the Participant. 6.1.3 In determining the amount of benefit payments, the minimum distribution incidental death benefit rule must be satisfied. This rule will be similar to the one contained in Proposed Treasury Regulation §1.401(a)(9) -2. To the extent that the payment required under this rule is greater than the amount • determined under 6.1.6, the greater amount must be paid. 6.1.4 Benefit payments to a Participant or Beneficiary shall commence at the time provided in the Plan, subject to an irrevocable election by the Participant or Beneficiary as appropriate prior to the time such benefits first become payable to deter the beginning of such payments or a portion of such payments to a later date as allowed by the Plan and pursuant to the Participation Agreement. 6.1.5 In no event may benefit payments to the Participant or any Beneficiary commence more than 60 days after the close of the Plan Year after the later of: (a) the date of Separation from Service; or (b) the date the Participant attains (or would have attained) Normal Retirement Age. 6.1.6 Benefits under the Plan must either: (a) be distributed by the April 1 of the calendar year following the calendar year in which the Participant attains age 70 1/2 or retires, whichever occurs later; or (b) commence no later than the April 1 of such calendar year and be made over the life of the Participant (or the lives of the Participant and the Participant's Beneficiary) or over a period not exceeding the life expectancy of the Participant (or the life expectancies of the Participant and his Beneficiary). • 0 For purposes of this provision, life expectancy(ies) shall be determined using the return multiples of Treasury Regulation . §1.72 -9. The life expectancy of the Participant and the Participant's spouse (other than in the case of a life annuity) may be recalculated, but not more frequently than annually. 6.1.7 Distributions payable over a period of more than one year must be paid in substantially non - increasing amounts (not less frequently than annually). 6.1.8 For purposes of interpreting the provisions of the Plan, the Administrator shall only consider a Participation Agreement signed by the Participant or Beneficiary, as appropriate, and submitted to the Administrator. 6.2 Benefits Upon Retirement. Beginning no earlier than 31 days and no later than 60 days following the Participant's Retirement, the Employer shall begin payments to the Participant in accordance with the elections made in the Participation Agreement; provided, however, the Participant may irrevocably elect, within the 120 day period ending 30 days after Retirement, to defer the beginning of such payments or any portion of such payments to a date not later than 60 days after the close of the Plan year following Retirement and as provided in the Participation Agreement. This provision shall only apply if the Participant retires prior to attaining age 70 1/2. For Participants retiring on or after attaining •age 70 1/2, the Employer shall begin benefit payments on the April 1 of the calendar year following the calendar year in which the Participant retires or 60 days after the close of the Plan Year following Retirement, whichever is earlier, in accordance with the provisions of Section 6.1.6 and with the election made by the Participant in the Participation Agreement. 6.3 Benefits Upon separation from Service. If Separation from Service occurs prior to attainment of the Normal Retirement Age, the Employer shall begin benefit payments no earlier than 61 days and no later than 90 days following such Separation from Service; provided, however, the Participant may irrevocably elect, within the 120 day period ending 60 days after Separation from service, to defer the beginning of such payments, or any portion of such payments, to a date not later than Normal Retirement Age as provided in the Participation Agreement. 6.4 Benefits Upon Death After Commencement of Benefits 6.4.1 Should the Participant die at any time after benefit payments have commenced, the Employer shall commence payment to the Beneficiary of the balance remaining of such payments no earlier than 61 days following the death of the Participant but in no event no later than 90 days following the Participant's death. Payments to the Beneficiary shall continue under the option • selected by the Participant in the Participation Agreement. 6.4.2 If no Beneficiary is designated as provided in Section 2.7 or if no Beneficiary survives the Participant for a period of 30 . days, then the Employer shall pay to the estate of the Participant a single lump -sum amount equal to the current value of such remaining payments. If a Beneficiary does not survive the period after the Participant's death during which such payments to the Beneficiary are to be made, the Employer shall pay to the estate of that Beneficiary a single lump -sum amount equal to the current value of such remaining payments to that Beneficiary. 6.5 Benefits Upon Death Prior to Commencement of Benefits 6.5.1 Should the Participant die at any time before benefit payments have commenced, the Employer shall commence benefit payments to the Beneficiary no earlier than 61 days following the Participant's death and no later than 90 days following the Participant's death. Such payments shall be made according to the manner and method provided in the Participation Agreement or as selected by the Beneficiary pursuant to a revised Participation Agreement submitted to the Administrator more than 30 days prior to the commencement of such benefit payments over a period not to exceed: 6.5.1.1 The life expectancy of the Beneficiary if the Beneficiary is the Participant's surviving spouse; or 6.5.1.2 A period not in excess of 15 years or, if less, the life or life expectancy of the Beneficiary if the Beneficiary is not the Participant's surviving spouse. 6.5.2 However, the Beneficiary may irrevocably elect within the 60 day period subsequent to the Participant's death to defer the beginning of such payments as described below. Subject to the limitations provided under Section 6.5.1 , the Beneficiary may also elect to change the manner and method of benefit payments as allowed under the Plan if such election is made more than 30 days prior to the date when such deferred benefits are to commence. The maximum deferral period is five years from the Participant's date of death or the date the Participant would have attained Normal Retirement Age, whichever date is earlier. Provided that, if the deferral of benefits extends beyond one year from the Participant's date of death, the manner of payout elected must assure that the entire amount payable is distributed within five years of the Participant's date of death. Notwithstanding the foregoing, if the Participant's spouse is the Beneficiary, the beginning of such payments can be deferred until the date the Participant would have attained age 70 1/2 or the date the Participant would have attained Normal Retirement Age, whichever date is earlier. 6.5.3 If no Beneficiary is designated as provided in Section 2.7 or if no Beneficiary survives the Participant for a period of 30 • days, the Employer shall pay to the estate of the Participant a PIE single lump -sum amount equal to the current value of any remaining payments. If a Beneficiary does not survive the period after the Participant's death during which such payments to the Beneficiary are to be made, then the Employer shall pay to the estate of that Beneficiary a single lump -sum amount equal to the current value of such remaining payments to that Beneficiary. ARTICLE VII WITHDRAWALS 7.1 In the case of an unforeseeable emergency prior or subsequent to the commencement of benefit payments, a Participant may apply to the Administrator for withdrawal of an amount reasonably necessary to satisfy the emergency need. If such application for withdrawal is approved by the Administrator the withdrawal will be effective at the later of the date specified in the Participant's application or the date of approval by the Administrator. The approved amount shall be payable in a lump sum within 30 days of such effective date or in some other manner consistent with the emergency need as determined by the Administrator. Hardship withdrawals may not be available subsequent to the commencement of certain benefit payments. 7.2 For the purposes of this Plan, the term "unforeseeable emergency" means a severe financial hardship to the Participant resulting from a sudden and unexpected illness or accident of the Participant or of a dependent (as defined in §152(a) of the Code) of the Participant, loss •of the Participant's property due to casualty, or other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Participant. Withdrawals for foreseeable expenditures normally budgetable, such as a down payment on a home or purchase of an auto or college expenses, will not be permitted. The Administrator shall not permit withdrawal for unforeseeable emergency to the extent that such hardship is or may be relieved: 7.2.1 Through reimbursement of compensation by insurance or otherwise; 7.2.2 By liquidation of the Participant's assets, to the extent the liquidation of such assets would not itself cause severe financial hardship; or 7.2.3 By cessation of deferrals under the plan. 7.3 In no event shall the amount of a withdrawal for unforeseeable emergency exceed the amount of benefits which would have been available to the Participant at the time of withdrawal. Notwithstanding any other provision of this Plan, if a Participant makes a withdrawal hereunder, the value of benefits under the Plan shall be appropriately reduced to reflect such withdrawal, and the remainder of any benefits shall be payable in accordance with otherwise applicable provisions of the Plan. 11 ARTICLE VIII LEAVE OF ABSENCE . A Participant on an approved leave of absence with or without Compensation may continue to participate in the Plan subject to all the terms and conditions of the Plan; provided further, Compensation may be deferred for such Participant if such Compensation continues while the Participant is on an approved leave of absence. ARTICLE IX. NON - ASSIGNABILITY CLAUSE 9.1 Except as provided in Section 9.2, neither the Participant nor any other person shall have any right to commute, sell, assign, pledge, transfer, or otherwise convey or encumber the right to receive any payments hereunder, which payments and rights thereto are expressly declared to be unassignable and nontransferable. Nor shall any unpaid benefits be subject to attachment, garnishment, or execution for payment of any debts, judgments, alimony or separate maintenance owed by the Participant or any other person or be transferable by operation of law in the event of bankruptcy or insolvency of the Participant or any other person. 9.2 Domestic Relations Orders. 9.2.1 Allowance of Transfers. To the extent required under a • final judgment, decree, or order (including approval of a property settlement agreement) made pursuant to a state domestic relations law, any portion of a Participant's Account may be paid or set aside for payment to a spouse, former spouse, or child of the Participant. Where necessary to carry out the terms of such an order, a separate Account shall be established with respect to the spouse, former spouse, or child who shall be entitled to make investment selections with respect thereto in the same manner as the Participant; any amount so set aside for a spouse, former spouse, or child shall be paid out in a lump sum at the earliest date that benefits may be paid to the Participant, unless the order directs a different time or form of payment. Nothing in this section shall be construed to authorize any amount to be distributed under the Plan at a time or in a form that is not permitted under §457 of the Code. Any payment made to a person other than the Participant pursuant to this section shall be reduced by required income tax withholding; the fact that payment is made to a person other than the Participant may not prevent such payment from being includible in the gross income of the Participant for withholding and income tax reporting purposes. 9.2.2 Release from Liability to Participant The Employer's liability to pay benefits to a Participant shall be reduced to the extent that amounts have been paid or set aside for payment to a spouse, former spouse, or child pursuant to Paragraph 9.2.1 of • this section. No such transfer shall be effectuated unless the IWA Employer or Administrator has been provided with satisfactory evidence that the Employer and the Administrator are released from any further claim by the Participant with respect to such amounts. The Participant shall be deemed to have released the Employer and the Administrator from any claim with respect to such amounts, in any case in which: (a) the Employer or Administrator has been served with legal process or otherwise joined in a proceeding relating to such transfer; (b) the Participant has been notified of the pendency of such proceeding in the manner prescribed by the law of the jurisdiction in which the proceeding is pending for service of process in such action or by mail from the Employer or Administrator to the Participant's last known mailing address; and (c) the Participant fails to obtain an order of the court in the proceeding relieving the Employer or Administrator from the obligation to comply with the judgment, decree, or order. 9.2.3 Participation in Legal Proceedings. The Employer and Administrator shall not be obligated to defend against or set aside any judgment, decree, or order described in Paragraph 9.2.1 or any legal order relating to the garnishment of a Participant's benefits, unless the full expense of such legal action is borne by the Participant. In the event that the Participant's action (or inaction) nonetheless causes the Employer or Administrator to incur such expense, the amount of the expense may be charged against the Participant's Account and thereby reduce the Employer's obligation to pay benefits to the Participant. In the course of any proceeding relating to divorce, separation, or child • support, the Employer and Administrator shall be authorized to disclose information relating to the Participant's Account to the Participant's spouse, former spouse, or child (including the legal representatives of the spouse, former spouse, or child), or to a court. 0 ARTICLE X AMENDMENT OR TERMINATION OF PLAN 10.1 The Employer may terminate or amend the provisions of this Plan at any time; provided, however, no termination or amendment shall affect the rights of a Participant or a Beneficiary to the receipt of benefits with respect to any Compensation deferred before the time of the termination or amendment, as adjusted for the investment experience of the Investment Product of the Designated Institution prior to or subsequent to the termination or amendment. 10.2 Upon termination of the Plan, the Participants in the Plan will be deemed to have withdrawn from the Plan as of the date of such termination. The full Compensation of all Participants will be thereupon restored on a non - deferred basis. The Employer shall not distribute Plan benefits at the time of such termination; the Employer shall rather retain all amounts of deferred Compensation and shall only pay or dispose of Plan benefits as otherwise provided in the Plan and according to the terms and conditions of the Plan. 13 ARTICLE XI PLAN -TO -PLAN TRANSFERS 11.1 This Plan shall accept for transfer amounts of Compensation previously deferred pursuant to another "eligible" plan of deferred compensation established pursuant to §457 of the Code maintained by another employer. 11.2 If the Participant separates from service to accept employment with or perform services for another employer which maintains an "eligible" plan of deferred compensation pursuant to §457 of the Code, the amounts deferred under this Plan shall, at the Participant's election, be transferred to such other "eligible" plan, provided such other plan provides or is able to provide for the acceptance of such amounts. The Participant's election to transfer must be made prior to the date benefits would otherwise become payable pursuant to the terms of this Plan. ARTICLE XII APPLICABLE LAW 12.1 The Plan shall be construed under the laws of the State of Minnesota. IN WITNESS WHEREOF, the Employer has caused this Plan to be signed and attested to by its duly authorized officer(s) on the day of 1 1g WITNESS: DAB \3188 \30- DOC.00 CITY OF HUTCHINSON 14 Its: L `J PARKS • RECREATION • FORESTRY 900 Harrington Street Hutchinson, Minnesota 55350 (612) 587.2975 SENIOR CENTER CIVIC ARENA t� 587 -6564 587 -4279 TO: Mayor 6 City Council FROM: Solid Waste Management Committee DATE: June 8, 1990 RE: Expanding Hutchinson's Recycling Program The success of Hutchinson's recycling program and the pending allocation of SCORE (Select Committee on Recycling and the Envi- ronment) funding in the amount of apprimately $30,000, the Solid Waste Management Committee makesthe following recommendation: 1. The dropboxes continue to be utilized at the Civic Arena and Super America location. 2. That curbside pick -up be continue in precinct #4 with emphasis on increased education and awareness programs. 3. That curbside pick -up be instituted in Precinct #1. Estimated current and projected costs. Wk. /Monthly Two drop boxes - two pulls per week $35 /pull = $140/$560 Curbside Precinct #4 533 households $1.10 /household = $533 /monthly Curbside Precinct #1 589 households $1.10 /household = $589 /monthly TOTAL - $1,682 %- F, • NEIL J. JENSEN DIANE L. GORDON Gary Plotz City Administrator City Hall 37 Washington Ave. West Hutchinson, MN 55350 JENSEN & GORDON ATTORNEYS AT LAW 22 NORTH MAIN /1' /�t� HUTCHINSON, MINNESOTA 5535QXe, 1, May 23, 1990 ^i Re: Hutchinson Bingo Operation - Hutch Swim Club /Hutch Association Dear Gary: PHONE 587 -2046 AREA CODE 612 �; 7111/. J7 Ali � � a N t- t51 Sltl Thank you for discussing the above matter with me the other day. As you know, I have agreed to act as the spokesman for the Hutchinson Swim Club and the Hutchinson Tennis Association. These organizations are working on establishment of a Bingo facility here in Hutchinson. •As a preliminary matter it will be necessary for us to request a change in the existing gambling ordinance. The ordinance was recently codified. I understand, in talking to City Attorney Barry Anderson, that much of the language was "boiler plate ". That becomes important because Subd.3 - Gambling Regulations, Subpart E. - Special Bingo Regulations states as follows: Bingo shall only be conducted by an organization which has been in existence for at least 3 years, has at least 30 active members and on premises which it owns. It is simply not practical to purchase a building in Hutchinson in order to establish a bingo operation. My request would be for an amendment to the Ordinance so that it would read as follows: Bingo shall only be conducted by an organization which has been in existence for at least 3 years, has at least 30 active members, and on premises which it owns or leases. Please place this matter on the agenda and let me know when I should plan to appear before the council. I would not be able to be present on Tuesday, June 5. Otherwise my calendar is open for all Tuesdays. Thank you. Yours very truly, NJJ /mhs Neil J. Je sen • pc: G. Barry Anderson c� C RESOLUTION NO. 9268 RESOLUTION DECLARING COST TO BE ASSESSED AND • ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 260 LETTING NO. 4 PROJECT NO. 90 -03 WHEREAS, cost has been determined for the improvement of Delaware Street by the Construction of Sanitary Sewer and Appurtenances; and the bid price for such improvement is $36,499.25, and the expenses incurred or to be incurred in the making of such improvement amount to $6,934.86, so that the total cost of the improvement will be $43,434.11. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $7,239.11, and the portion of the cost to be assessed against benefitted property owners is declared to be $36,195.00. 2. Assessments shall be payable in equal annual installments extending over period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1991, and shall bear interest at the rate of 9 per cent per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of • Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 11th day of June, 1990. LILY AGMinistrator �J Mayor RESOLUTION NO. 9269 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT • ASSESSMENT ROLL NO. 260 LETTING NO. 4 PROJECT NO. 90 -03 WHEREAS, by a resolution passed by the Council on the 11th day of June, 1990, the City Administrator was directed to prepare a proposed assessment of the cost of improving Delaware Street by the Construction of Sanitary Sewer and Appurtenances. AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of June, 1990 in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the • hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid October 1st, 1990. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 11th day of June, 1990. Mayor City Administrator 9 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT RESOLUTION NO. 9270 LETTING NO. 11 . PROJECT N0. 90 -21 WHEREAS, pursuant to an advertisement for bids for the construction of a Left Turn Lane on T.H. 15 at the Junction of Lynn Road; bids were received, opened, and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Hanson & Vasek Construction $ 27,501.90 Redstone Construction Company, Inc. $ 34,440.40 AND WHEREAS, it appears that Hanson & Vasek Construction of Hutchinson, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Hanson & Vasek Construction of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the Director of Engineering. 2. The City Administrator is hereby authorized and directed to return is forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed; and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the City Council this 11th day of June, 1990. City Administrator • Mayor 9 -s. RESOLUTION NO. 9271 RESOLUTION DECLARING COST TO BE ASSESSED AND • ORDERING PREPARATION OF PROPOSED ASSESSMENT (Letting No. 13) ASSESSMENT ROLL NO. 261 (Project No. 90-23) WHEREAS, cost has been determined for the activating of deferred assessments for Jefferson Street Sanitary Sewer and Watermain Improvements; the total cost of the improvement being $6,054.40. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00, and the portion of the cost to be assessed against benefitted property owners is declared to be $6,054.40. 2. Assessments shall be payable in equal annual installments extending over period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1991, and shall bear interest at the rate of 9 per cent per annum from the date of the adoption of the assessment resolution. 3• The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. • 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 11th day of June, 1990. City Administrator • Mayor �7 RESOLUTION NO. 9272 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT • ASSESSMENT ROLL NO. 261 LETTING NO. 13 PROJECT NO. 90 -23 WHEREAS, by a resolution passed by the Council on the 11th day of June, 1990, the City Administrator was directed to prepare a proposed assessment of the cost of activating deferred assessments on Jefferson Street Sanitary Sewer and Watermain Improvements. AND WHEREAS, the City Administrator has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of June, 1990 in the Council Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the • hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3• The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid October 1st, 1990. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 11th day of June, 1990. Mayor City Administrator • RESOLUTION NO. 9273 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT AND CALLING HEARING LETTING NO. 10 PROJECT NO. 90 -20 WHEREAS, it is proposed to improve South Fork Crow River Dam by Reconstruction (for dam, dike and related recreational activities). WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to John P. Rodeberg for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. 2. A Public Hearing shall be held on such proposed improvements on the 26th day of June, 1990, in the Council Chambers of the City Hall at 8:00 • P.M., and the City Administrator shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Council this 11th day of June, 1990. City Administrator Mayor (612) 587.5151 Harcy' CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 7th, 1990 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: 3M Solvent Recovery Unit Wastewater Discharge Permit Addendum Attached is an Addendum to 3M's original Wastewater Discharge Permit to add the new Solvent Recovery Unit. Donohue Engineers completed a study in December, 1989, titled "Solvent Treatment Study ". Their recommendations were reviewed by Randy DeVries and myself and an addendum to the original permit covering Donohue's conclusions and recommendations was completed. The Permit Addendum will expire on June 30, 1991 in conjunction with their existing permit. Donohue recommends re- evaluating the system after one year - and issuing a new permit for the normal five year period. Jo P. Ro eb rig Director of gineering JPR /pv attachment • q— /. (612) 587 -5151 %1U7CN' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 Permit No. WASTEWATER DISCHARGE PERMIT ADDENDUM In compliance with the provisions of the Minnesota Statutes and Chapter , of the City Code, 3 M Company - Solvent Recovery Unit is hereby authorized to discharge process wastewater from the above identified facility into the City of Hutchinson sewerage system in accordance with the effluent limitations, monitoring requirements and other conditions set forth in the original permit and the additional and supplemental conditions set forth by this addendum. All discharges authorized herein shall be consistent with the terms and conditions of the original 3M permit and additional and supplemental conditions set forth in this addendum. The discharge of any pollutant identified in the permit and addendum more frequently than or at a level in excess of that authorized shall constitute a violation of the permit. This addendum to the original permit No. shall become effective on • July 1, 1990 and shall expire at midnight on June 30, 1991. The permitee shall not discharge after the date of expiration. If the permitee wishes to continue to discharge after this expiration date, an application shall be filed for reissuance of this permit in accordance with the requirements of Chapter of the City Code, at least 120 days prior to the expiration date. ADDITIONAL AND SUPPLEMENTAL CONDITIONS REQUIRED 1. The BOD allocation shall be increased by 500 lbs /day to accommodate the discharge from the Solvent Recovery Unit (SRU). 2. 3M is required to monitor and report the concentration of the five solvents in the Solvent Recovery Unit's effluent once a month during the first six months of operations and once a quarter thereafter. 3. 3M shall notify the Wastewater Treatment Facility if the organic COD mass loading from the SRD exceeds five times the normal, and discontinue discharge into the sanitary system if the organic COD mass loading exceeds ten times the normal for sixteen hours. City of Hutchinson, By: City Engineer Dated this day of 1990. 9 -A, 11 Permit No. WASTEWATER DISCHARGE PERMIT In compliance with the provisions of the Minnesota Statutes and Chapter of the City Code, 3M Company is hereby authorized to discharge process wastewater from the above identified facility into the City of Hutchinson sewerage system in accordance with the effluent limitations, monitoring requirements and,.other conditions set forth in this permit. All discharges authorized herein shall be consistent with the terms and conditions of this permit. The discharge of any pol- lutant identified in this permit more frequently than or at a level in excess of that authorized shall constitute a violation of the permit. This permit shall become effective on July 1, 1986 and shall expire at midnight on June 30, 1991. •The permitee shall not discharge after the date of expiration. If the permitee wishes to continue to discharge after this expi- ration date, an application shall be filed for reissuance of this permit in accordance with the requirements of Chapter of the City Code, at least 120 days prior to the expiration date. City of Hutchinson, By: City Engineer Dated this day of 1986. • �' Z ' Permit No. _ PART 1 - APPLICABLE EFFLUENT LIMITATIONS Section 1 - City of Hutchinson Pretreatment Standards A. All wastewaters discharged to the City of Hutchinson waste- water treatment plant shall not exceed the following effluent limitations. Parameter Beryllium (total) Cadmium (total) Chromium (total) Copper (total) Cyanide (total) Lead (total) Nickel (total) Zinc (total) Average Monthly Mass Loading Limitations (lbs /day) N/A 0.046 2.478 0.349 0.130 0.408 1.413 0.822 B. The limitations listed in Paragraph A apply to the total • discharge from the permitee, exclusive of sanitary wastewater and uncontaminated cooling waters. C. The permitee may not discharge any wastewater having a pH of less than 5.0 or more than 10.0, or have a corrosive property that will or is likely to cause damage or hazard to struc- tures, equipment, and personnel of the wastewater treatment system. D. The permitee may not discharge any wastewater containing fat, wax, grease, or oils, whether emulsified or not, in excess of 150 mg /l or containing substances which may solidify or become viscus at temperatures between 32 °F and 150 °F (0 °C and 55.6 °C); and any wastewater containing oil and grease concen- trations with mineral origin of greater than 100 mg /1, whether emulsified or not. E. The permitee shall comply with all other applicable regula- tions and standards contained in Chapter of the City Code. • • Section 2 - Specific Applicable Effluent Limitations • 40 A. Based upon standards identified in Section 1, the applicable effluent limitations for your outfall are as follows: 1. Outfall 1: a. As of July 1, 1986, all wastewater discharged to the City of Hutchinson, wastewater treatment plant through the combination of Outfall 1 and Outfall 2 shall not exceed the following effluent limita- tions. pH (Standard 5.0 min. Units) 10.0 max. oils and grease 100 (w /mineral origin) fat, wax, grease, or oils 150 b. Outfall 1 is defined as sewer manhole B -6, located in the SE corner of the building complex as shown on the permitee's wastewater discharge permit application. Monthly Avg. Daily Max. Mass Loading Limitation Limitation Pollutant (mg /1) (lbs /day) Beryllium (total) - -- N/A Cadmium (total) - -- 0.046 Chromium (total) - -- 2.478 Copper (total) - -- 0.349 Cyanide (total) - -- 0.130 Lead (total) - -- 0.408 Nickel (total) - -- 1.413 Zinc (total) - -- 0.822 pH (Standard 5.0 min. Units) 10.0 max. oils and grease 100 (w /mineral origin) fat, wax, grease, or oils 150 b. Outfall 1 is defined as sewer manhole B -6, located in the SE corner of the building complex as shown on the permitee's wastewater discharge permit application. C. Outfall 2 is defined as sewer manhole B -10, located • in the N central area of the building complex as shown on the permitee's wastewater discharge permit application. • • • Permit No. PART 2 - MONITORING AND REPORTING REQUIREMENTS Section 1 - Monitoring Requirements A. Beginning July 1, 1986, and thereafter, the permitee shall monitor its wastewater discharges subject to regulation under Part 1 of this permit to ascertain compliance with the appli- cable limitations. Said monitoring shall be conducted in accordance with the following frequency: Once Every Three Months B. For Outfall 1 and Outfall 2, one sampling period shall be conducted during the period of January 1st to March 31th. The second sampling period shall be _conducted during the period of April 1st to June 30th. The third sampling period shall be conducted during the period of July 1st to September 30th. The fourth sampling period shall be conducted during the period of October 1st to December 31st. • C. Monitoring shall consist of sampling of irregulated waste- waters for those pollutants regulated under Part 1, Sec- tion 2, of this permit and reporting of the results to the City Engineer. Samples shall be obtained utilizing flow - proportional sampling techniques. The samples shall be col- lected over a 24 -hour period if discharge occurs over a 24 -hour period and the samples shall be properly preserved. In the case of samples collected for oils and grease anal- ysis, for pH, or for certain toxic organic compounds, a grab sample should be collected and analyzed in lieu of a flow - proportioned composite sample. Monitoring shall also consist of recording the measured or estimated average and maximum daily discharge flows during the specified sampling period from Outfall 1. See Part 2, Section 2.E. of the permit for TTO monitoring. D. Sampling to determine compliance with the effluent limita- tions contained in Part 1, Section 2 of tfiis permit shall be conducted at Outfall 1 and Outfall 2. E. Laboratory analysis of samples collected shall be performed in accordance with "Standard Methods for the Examination of Water and Wastewater ", latest edition, with 40CFR, Part 136 • and amendments, thereto,or other such methods is approved by the-City Engineer. Holding and preservation of collected samples shall be as specified in 40CFR, Part 136 and amend- ments, thereto. Section 2 - Reporting Requirements . A. Monitoring results obtained during the period of January 1 to June 30th shall be summarized and reported to the City Engineer no later than July 31st. Monitoring results obtained during the period of July 1st to December 31st shall be summarized and reported to the City Engineer no later than January 31st. B. If the permitee monitors any pollutant more frequently than required by this permit, the results of such monitoring shall be submitted to the City Engineer. C. Monitoring reports shall be signed and sworn to by a prin- cipal executive officer, or his designee. D. The permitee must notify the City Engineer of any changes to its wastewater discharge, such as addition or deletion of waste streams contributory to any outfalls, or long term changes in their relative flows or wastewater characteristics of the component waste streams. E. All reports required by this permit shall be submitted to City Engineer, City of Hutchinson, 37 Washington Avenue West, Hutchinson, Minnesota, 55350. • 1 Permit No. PART 3 - PRETREATMENT AND MONITORING FACILITIES A. The permitee shall comply with the effluent limitations iden- tified in Part 1, Section 2 of the permit as of July 1, 1986. H. Not later than 14 days following receipt of this permit, the permitee shall submit to the City Engineer a report indi- cating whether or not compliance with the effluent limita- tions identified in Part 1, Section 2 is being achieved. If not, the permitee shall submit the shortest possible schedule which shall provide for such additional pretreatment and /or operation and maintenance revisions that will bring the permitee into compliance. Not later than 14 days following each date in such compliance schedule, the permitee shall submit to the City Engineer, a progress report indicating whether the scheduled activity has been completed, and if not, the reasons for the delay and the projected completion date of the delayed step. n Wastewater Chapter Hutchinson. Permit No. PART 4 - GENERAL CONDITIONS discharge permits are subject to the provisions of of the Municipal Code of the City of B. No permitee shall directly or indirectly contribute or cause to be contributed any pollutant or wastewater which will interfere with the operation and maintenance of the Hutchinson Wastewater Treatment Plant. C. The permitee shall, after reasonable notification by the City Engineer, allow the City Engineer or his representative to enter upon the premises of the permitee for the purposes of inspection, sampling and verification of flow measurement and /or internal drainage systems in the building. D. The permitee shall provide, operate and maintain wastewater treatment facilities necessary to comply with the wastewater limitations of this permit and with all national categorical pretreatment standards. E. The permitee shall provide all records and information • resulting from the monitoring or pretreatment activities to the City of Hutchinson during the months of March, June, September, and December, unless required more frequently by the City Engineer. F. The permitee shall inform the City of Hutchinson 90 days prior to the introduction of any new wastewater constituents or any substantial change in the volume or character of the wastewater constituents being introduced into the Hutchinson Wastewater Treatment Plant. G. The permitee shall notify the City Engineer (612 -587 -5151) immediately upon having a slug or accidental discharge of substances or wastewater in violation of Chapter of the City Code in order to enable countermeasures tome taken by the City Engineer to minimize damage to the wastewater treatment system and the receiving waters. The notification shall include location of discharge, date, and time thereof, description of accidentally discharged waste including an estimate of concentration in volume and corrected actions. Such notification will not relieve users of liability for any expense, loss or damage to the wastewater treatment system or treatment process, or for any fines imposed in the City on account thereof under any state or federal law. 0 H. The permitee shall retain for three years any records, docu- ments, reports, correspondence and any summaries thereof relating to monitoring, sampling, and chemical analyses made by or on behalf of any discharger in connection with its discharge. I. The terms and conditions of this permit may be subject to modification by the City Engineer at any time as limitations or requirements as identified in Chapter of the City Code, or modified or other just cause existr s. Any modifica- tions which result in new conditions in the permit shall include a reasonable time schedule for compliance if neces- sary. J. No permitee shall increase the use of portable or processed water or, in any way, attempt to dilute a discharge as a partial or complete substitute for adequate treatment to achieve compliance with the limitations contained in this permit. K. All reports required by this permit shall be signed by a principal executive officer of the permitee, or his designee. L. All reports required by this permit shall be submitted to the • City of Hutchinson at the following address: City Engineer City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RP /RP /FX3 0 00, 05, 90 TO: .: =5 GOOD NEIGHBOF Robert Koepcke Burns Manor Nursing Home Board FROM: Laurie Pearson DATE: June 5, 1990 RE: Burns Manor - Interior Design Bids We did not receive as many bids as we would we have put together a package with Barry A will work the best for Burns Manor. NO. 4c1 Wallcovering Chet Maki (alternate for wallcovering above handrails in resident wings) Floorcovering Ralph Lu (Note: this is with carpet in dining P002,004 liked, but feel n's help that !! $32,387.00 $4,600.00 $39,200.00 Vinyl Composition Tile - Alternate A D $2,081.00 Dining Room Furniture Joerns $15,420.00 (Note: -This includes tables and dhairs - will try to include set -up in price. Chair upholstery is not included - will be provided undo Design Dimension's contract.) TOTAL (this included all alternates) 93,686.00 ,/- //� 1 The following bids ere that we do not need to dnder'$15,000.00 and Barry Anderson agreed run this thru the city council: Window Treatmen s city bidding process are $14,900.00 Fabric and Viny Lamination Design $5,705.00 (for all uphols ered pieces) Dimensions $2,600.00 (Cost + 10% and freight) untertops $2,000.00 Furniture $350.00 Design $13,385.00 (Cost + 10% and freight) Dimensions $2,500.00 TOTAL $1,500.00 i _133,990.00 (Note: This vo Id be shipped directly to Burns Manor. W will try for a 24 hour notice for delivery. 11 unloading, unpacking, and setting up by Burns Man r.) Estimates for additior were not included in t Signage Artwork 2 Dining Plante New Nursing Cha 2 Circular Char Nurses Station Labor to stain Tablecloths, Naj Va0 -u11MA Carpet Bxtracto7 Spot Cleaning Me 2 Linen Carts TOTAL BAND TOTAL items that we would like to purchase but city bidding process are as follows: $8,000.00 $6,500.00 /Silk A=rrangements $2,500.00 e $2,600.00 Racks $2,200.00 untertops $2,000.00 bertts desk $350.00 ins, Centerpieces $1,500.00 S1,000.00 $2,500.00 line; $1,500.00 i $1,600.00 $32,250.00 $159,928.0b et 05 gn -- -= K"T 'EIGHBOP This doesn't inlcude a budget for -- Protective cornerquards or bumpers -- Memorial Board -- Exterior sign remodel -- Auxilliary parking lot -- Resident Wandering Security system Original budget including memorial money Amount spent as of 6/5/90 Amount Remaining l Construction Grand Total (includes alternates + contingency) GRAND TOTAL NEEDED NO. .121 PO4]a. 00.4 (Note: Is there additional money available from removal, interest, or Good Neighbor fee ?) cc: Linda Nelson 0 $710,000.00 $384,480.00 $325,520.00 (7) ... r $55,517.00 l 4'Mr-l19 L, F 4N&- PATCH ERICKSON MADSON WATTEN, INC. architects and planners 2730 Nevada Avenue North Minneapolis, MN 55427 16121 593.5106 June 4, 1990 Mr, Robert Koepke Administrator Burns Manor Nursing Home Hutchinson, MN 55350 Dear Mr, Koepke I have reviewed the submitted bids from Deming Construction and Dammann's construction for the Burns Manor Remodeling Project, and make the following comments: Of the five General Contractors holding plans for the project. I believe Deminq and Dammanns were the most qualified to bid the project. In this respect, I believe we have two legitimate bids to compare. We have had Deming Construction as Generalrontractors on several of our past projects- Most recently, on the Gil -Mor Manor Nursing Home Remodeling and Addition in 1919 The Gil Mor project had some similar interior remodeling work, i.e., walls, ceiling, etc., that required work to be performed in areas semi - accessible to residents and staff Deming was very considerate and professional in coordinating and performing this work. 3. 1 have contacted Deming Construction to review their bid. They feel they have Included all required costs in their bid and are prepared to enter into a contract and begin work at once. 4. Deming's subcontractors are Allied Mechanical and Nuessnlefer Electric. Emanuefson-Podas, the Project Engineers, have worked with Allied In the past and recommend them highly. Emanuefson -Podas has contacted Allied and Allied Is confident they have included all costs in their subcontract bid proposal. Nuessmeier also has been contacted and is confident they have a good bid. Nuessmeier is submitting a list of past relevant jobs for review. 5. To review, the yfollowing is a breakdown of the bid costs: a1 a lle+l I / �I SIR - SPEEDY- PRINTING TEL N0.612 -542 -8975 ?un 5,90 14:06 Plc .006 P.0 Asbestos removal >B3 t25t add alternate'. (Connection points only] iCIF1L. /i, Jr � /. ,:J A404r prpleet budget rxRMS, we recam+ 0111 acceptflnpe,fll ft-ease 04 , $103,4 ".98 aA d th�' M akemate at ",Sftog We think thane iE n pos . silty 1hW aS eglQ ,(en01, raqulr iInfcat risod*kVW may not be over St,S�I:Od; � ra`�Rc to pertomted, this is, gse%r9a (as was the $3,125.09 - a guess by tht eorwactor)a' ltx may want to consider not faking "',53,149V *001 ,_ ssua a Change Q dgt far this Work t-'10 b! q9 ttYi 'basis. not$ tl $3,125.00. is cow rtsuit ii1 "s6�td kli In summary, we recommend approval of Deminq Construction for this project and recommend approval of the sprinkler alternate, and either the asbestos alternate as stated, or in Chanqa Order form, as pointed out above. Let us know your decision on the project approval, and i( yuu have any questions, please do not hesitate to call. Sincerely, N7ett Russell R. Rosa PEMW, INC. RFIR/cki (612) 587 -5151 • f/v�y CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M June 6, 1990 TO MAYOR AND CITY COUNCIL FROM GARY PLOTZ, CITY ADMINISTRATOR HAZEL SITZ, PERSONNEL COORDINATOR DOLF MOON, PARKS AND RECREATION DIRECTOR RE RECOMMENDATION FOR RECLASSIFICATION OF PARK MAINTENANCE POSITION The Parks and Recreation Director has reviewed the responsibilities of the job description for Park Laborer and recommends that it now more properly fits a Park Maintenance General classification. • The City Administrator and Personnel Coordinator agree. It is recommended that the position be classified as Grade V and that the incumbent (Norman Wright) be placed at Level 3 in the grade at this time. • (612) 587.5151 H�rcv' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO June 6, 1990 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR ----------------------------------------- SUBJECT:TRANSFER OF FUNDS TO YOUTH CENTER In 1989 the City established a Youth Center. A special fund for operation of this Center was established and a transfer of $12,500 from the City's General Fund was authorized. Other monies from organizations and ISD# 423 also contribute to the "Dry Dock ". For 1990 the Youth Center was budget with a contribution of $23,000 • from the City. The attached resolution would authorize this budgeted transfer of funds. • RESOLUTION NO. 9975_ • CITY OF HUTCHINSON RESOLUTION TRANSFERRING $23,000 FROM THE GENERAL FUND TO THE YOUTH CENTER SPECIAL REVENUE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a transfer of $23,000 is hereby authorized to be transferred form the General Fund to the Youth Center Special Revenue Fund. Adopted by the City Council this 11th day of June 1990. Paul L. Ackland Mayor ATTEST: • Gary D. Plotz City Administrator 0 (612) 587 -5151 JW-,'1JH3UTCH1NS0NM1NN.55350 ITY OF HUTCHINSON WASHING T ON AVENUE WEST MEMO June 7. 1990 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 1990 IMPROVEMEN- BONDS Improveiment projects ,„- 1990 have been set with two erceGtions. Project number 90 -03 Delware has yet to have a final hearing and The repairs on the Dam project number 90 -20, tonight will have a preliminary hearing date set. (This will occur before the bonds are sold and we are told the project can still be included.) • Dollar amounts for the street lights as follows: Highway 7 alternate spacing of poles High Street to City limits - residential fiberglass pole $13,000 IJ Highway 15 north opposite spacing of poles Fifth to Griffin. Alternate spacing of poles Griffin to No High Dr•.ve. Poles are Presidential fiberglass decorative style $43,000 We are now ready to call for bics on the 1990 Improvement bonds. Bill Fahey from Ehlers & Associations will be on hand to review the procedure and set the final bond amounts. Bill will bring with him a resolution, prepared by Dorsey & Whitney calling for the sale of the bonds. I have included a detail list of the numbers we now have with the blanks which will be completed on Monday night. This will determine the size of the bond issue. 21Q ISSUE t,..tr• +J 1 WA'.65ES:91 SA9I'.AiY SEWS:, S`.`:ii4 S'tWEP, GRA.IYG, Gi.A+EL E.58, CUR? ASC G77E.'., SCPPA':'•G A APPEN°';R'aS 2 C• �P9 CEIi`.' 1PA.I4';. GA': =L, n•. ar e,.._.. n„ r morn." m;.... 7 J.3,t4's. J:S I -�, .bJ...•i A u:... :, ... �.. :GiSh, E- JE!:.?. Sas. r. ..$a 8 SAN, MARY , WA':i9A:N - ? WA "EP ., :S y- • I - . CITY CF 30TCEi %SOS ASSESSED INPROVEBNT PROJ3C7S TO DESNIPTIGS PiOPEHTY LE'T1SG = OF WOEH STATE fUR.ING 13!E ISILOW: 1 90 -04 E:LEOD A COLLNE = 2 58,520.55 10,94i.04 2 90 -03 HONROE = 4 4 344,441.54 244,076.35 3 90 -09 SOUTRGEADE HD 5 313,I66.80 215,834.52 3 90.10 DALE STREET 6 3 90 - :1 GOSPEL 0AEAE ,OTH P 4 90-03 D EL' WARE 2 36 ,4SP.7S 43.434.1: i 90 -09 FLOi:OA 1 ILLINOIS 3 S 90.07 3.LL ".or P,Ur, ! :NJ 2 S 90.13 CAS:_EL COOT P S 90 -14 HC,",G9ALG A PAIL 4 S 90 -18 LINO 4 P 90 -:5 HWY 15 8 200,134.00 9.7,000.0: EST. 8 90 -15 HWY 7 9 107,453.31 34,372.70 90 -20 CROW RIVER DAN 48,100.00 0.00 1: 90 -21 HWY 15 TURN LAN3 27,501.90 0.07 SUB TOTAL 1990 PROJECTS ------------ - --- - -- --- 1,523,113 27,502 - ------- - --- 110I1,614 SPEET LIGHTS Bit! P EAST 18,000 STREET LIGHTS 8W! 15 10. 43,000 STREET LIGHTS - OTHER 10,000 11% ENGISN3R A ADHIN. 167,542 CCNTIHGBNCY P1ECA: I L"m7 CAP: "AL12EJ INTEREST 21Q ISSUE t,..tr• +J 1 WA'.65ES:91 SA9I'.AiY SEWS:, S`.`:ii4 S'tWEP, GRA.IYG, Gi.A+EL E.58, CUR? ASC G77E.'., SCPPA':'•G A APPEN°';R'aS 2 C• �P9 CEIi`.' 1PA.I4';. GA': =L, n•. ar e,.._.. n„ r morn." m;.... 7 J.3,t4's. J:S I -�, .bJ...•i A u:... :, ... �.. :GiSh, E- JE!:.?. Sas. r. ..$a 8 SAN, MARY , WA':i9A:N - ? WA "EP ., :S y- • I C) G C) (10 ® r 0 0 0 E Ehlers and Associates, Inc. LEAUEBS IN PUBLIC II ETAILS June 8, 1990 CITY OF: Hutchinson, Minnesota EHLERS CONTACTS: Bill Fahey /Nancy Liss BOND ATTORNEY: Jerry Gilligan, Dorsey & Whitney BOND NAME: $2,110,000 G.O. Improvement Bonds (M.S. 429) ------------------------------------------------------------- CAPITALIZATION SCHEDULE Construction Engineering Contingency Subtotal Cost of issuance Registration Capitalized interest Subtotal (Minimum bid) Discount TOTAL BOND ISSUE SALE DETAILS Call Sale: Sale Date: Place, Time: Type of Sale: Bonds Dated: First Principal: First Interest: Maturity: Good Faith: Call Feature: $1,593,000 163,000 159.000 Cr $ ;092 066 a zs 28,000 2,000 130,000 $2,075,000 35,000 $2,110,000 June 11, 1990 July 17, 1990 City Hall: open - 3:30, award 7:30 public 8/1/90 2/1/92 8/1/90 1992 -2001 $42,200 Bonds maturing on 2 -1 -97 shall be subjec_ and prior payment on 2 -1 -96 at par. Please send me a legal opinion on your letterhead and the Resoluti for the Sale of Bonds.. ZHUTCH -4.1 OFFICES IN MINNEAPOLIS AND WAUKESHA 2950 Norwest Center • 90 South Seventh Street . Minneapolis. MN 55402 -4100 • 612- 3398291 • FAX 61 L�'(Datrl E Ehlers and Associates, Inc. LEAUEBS IN PUBLIC II ETAILS June 8, 1990 CITY OF: Hutchinson, Minnesota EHLERS CONTACTS: Bill Fahey /Nancy Liss BOND ATTORNEY: Jerry Gilligan, Dorsey & Whitney BOND NAME: $2,110,000 G.O. Improvement Bonds (M.S. 429) ------------------------------------------------------------- CAPITALIZATION SCHEDULE Construction Engineering Contingency Subtotal Cost of issuance Registration Capitalized interest Subtotal (Minimum bid) Discount TOTAL BOND ISSUE SALE DETAILS Call Sale: Sale Date: Place, Time: Type of Sale: Bonds Dated: First Principal: First Interest: Maturity: Good Faith: Call Feature: $1,593,000 163,000 159.000 Cr $ ;092 066 a zs 28,000 2,000 130,000 $2,075,000 35,000 $2,110,000 June 11, 1990 July 17, 1990 City Hall: open - 3:30, award 7:30 public 8/1/90 2/1/92 8/1/90 1992 -2001 $42,200 Bonds maturing on 2 -1 -97 shall be subjec_ and prior payment on 2 -1 -96 at par. Please send me a legal opinion on your letterhead and the Resoluti for the Sale of Bonds.. ZHUTCH -4.1 OFFICES IN MINNEAPOLIS AND WAUKESHA 2950 Norwest Center • 90 South Seventh Street . Minneapolis. MN 55402 -4100 • 612- 3398291 • FAX 61 C I EXHIBIT COMPUTER - 1.00 RUN FOR CITY OF HUTCHINSON . DEBT SERVICE PLANNING 6/ 8/90 ® '^ PRINCIPAL 2,110,000 - ® INTEREST RATE 6.9000% DENOMINATION BLK 5,000 1992 _ r ( (L ® DATE OF BONDS 1990 YR 2.000 FIRST TIMES YEARS MATURITY INTEREST INTEREST 1ST C® ; PRINCIPAL INTEREST TOTAL YEAR 0 291,180.00 291,180.00 1991 1992 160,000 145,590.00 305,590.00 _- 1993 175,000 134,895.00 309,895.00 1994 175,000 123,510.00 111,435.00 298,510.00 311,435.00 1995 200,000 1996 200,000 98,325.00 298,325.00 309,525.00 1997 225,000 225,000 84,525.00 69,690.00 294,690.00 1998 1999 250,000 53,820.00 303,820.00 2000 250,000 36,915.00 286,915.00 2001 250,000 18,975.00 268,975.00 TOTALS 2,110,000 1,168,860.00 3,278,860.00 • AVG DEBT SERVICE FROM 1990 TO 2001 = 298,078 = 298,768 AVG DEBT SERVICE FROM 1992 TO 2001 BOND YEARS 16,940.0000 AVG MATURITY 8.0284 PROGRAM 'DSPLANXX' DATA FILE>> COPYRIGHT BY EHLERS & ASSOC. LIBR 'EHLOBJ VOL555' an�yyV ®_c J B G C I nun. ,,.y., "— , - -. . 7.90% June 1989 through ]-me 1990 ..xsiie�u 7.70% ..m. 7.50% p e ` 7.30% w RBI .....';..... ... » . .. .. C e BBI:'I 7.10% „» 6.90% DBI 6.70% As of June 1, 1990: Revenue Bond Index.... 7.50% r. Bond Buyer Index.......... 7.26% Dau. Bosworth Index... 6.72% !! 6.50% 1 2 34 5 1 2 34 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 J J A 5 O N D J F M A M J Prepared by Ehlers and Associates, Inc. I ic ��►- W 10 !► I.Y MARKET RATES - AS OF CLOSE: FRIDAY .TUNE, 1 1990 0E RATE 10.00 10.00 10.50 10.00 11.50 FUNDS 8 5/16 REPRESENTATIVE YIELDS 8.00 9 11/16 d f S. TREASURIES TAX-FREE MUNICIPALS 7.00 20 BOND /10 YRS WKLY CHG MAT AAA AA A BAA ). :0 7.93 -.02 1991 5.85 6.05 6.25 6.50 .a A 8.01 -.16 1995 6.30 6.50 6.70 6.95 1 R 8.04 -.17 2000 6.65 6.85 7.05 7.30 € R 8.30 -.22 2005 6.85 7.05 7.25 7.55 R 8.39 -.22 2010 6.95 7.15 7.35 7.65 - - R 8.48 -.23 R 8.45 -.24 CORPORATES R 8.44 -.23 MAT AA A j - - - -- 3 YEAR 8 1/2 8 5/8 OMIC DATA: .R GNMA 9.00% * * * * * ** 5 YEAR 8 5/8 8 3/4 . +4.0 BLN 'R GNMA 9.00% COUPONS 7 YEAR 8 3/4 8 7/8 BEY ING INDICATORS (APRIL) ... -0.2% 10 YEAR 8 7/8 9.00 BEY ORY ORDERS (APRIL) ... -2.31 30 YEAR 9 1/8 9 1/4 BEY FARM PAYROLL (MAY) ... 164K N.A.P.M. INDEX (MAY) ... 50.7% 0?LOYMENT RATE (MAY) ... 5.35 CONSTRUCTION SPENDING (APRIL) ... -0.75 • • :CTED INTEREST RATES THIS WEEK LAST WEER 90 HIGH 90 LOW YEAR AGO 0E RATE 10.00 10.00 10.50 10.00 11.50 FUNDS 8 5/16 8 5/16 8 1/4 8.00 9 11/16 :OUNT RATE 7.00 7.00 7.00 7.00 7.00 20 BOND /10 YRS 6.72 6.73 6.92 6.56 6.70 20 BOND /20 YRS 7.26 7.26 7.54 7.03 7.15 .a 25 BCND /30 YRS 7.50 7.49 7.79 7.35 7.43 i LIST /MILL# 1340.0 1157.7 1714.8 964.5 1236.3 € )AY VIS13LE SUPPLY /MILL; 1816.3 2075.2 3047.3 983.6 3446.8 )AY COMERCIAL PAPER 8.07 .EAR CD 8.25 € 'EAR CD 8.55 ..EAR CD 8.75 .R GNMA 9.00% * * * * * ** 9.05 MY 9.20 BEY 'R GNMA 9.00% COUPONS 9.40 MY 9.55 BEY .R GNMA 9.50% CHANGED TO 9.45 MY 9.60 BEY .'R GNMA 10.00% CURRENT ** 9.50 MY 9.65 BEY • r- I L • 11 06/11/90 15:54 '0612 340 2644 Dorsey & fbitney 002 CERTIFICATION OF MINUTES RELATING TO $2,110,000 GENERAL, OBLIGATION IMPROVEMENT BONDS OF 1990 Issuer: Gity of Hutchinson, Minnesota Governing body: City Council Kind, date, time and place Of meeting: A regular meeting held on June 11, 1990, at 7:30 o'clock, p.m at the City Hall in the City of Hutchinson, Minnesota. Members present: Members absent: Documents attached: Minutes of said meeting (pages): i through 9 RESOLUTION NO. 7 a,'%� RESOLUTION RELATING TO $2,110,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1990; CALLING FOR THE PUBLIC SALE THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal cus transcript tody, from which they have been transcribed; that the documents are a correct and complete the corporation, andncorrect andecomplete copies vofnall body of resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the city this day of June, 1990. (SEAL) Gary D. Plotz City Administrator Whitney Q003 Member ��- introduced the following e • and moved its adoption: g solution RESOLUTION NO. RESOLUTION RELATING TO $2,110,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1990. CALLING FOR THE PUBLIC SALE THEREOF Hutchinson Minnesota (the City), City Council of the City of Y), as follows: I . a ' n an m in ion of Im is hereby determined that it is necessary for the rCity to es. It and sell its General Obligation Improvement Bonds of 1990 in the principal amount of $2,110,000 following local (the Bonds) to finance the improvement projects being undertaken by the City pursuant to Minnesota Statutes, Chapter 429: Numbers 90 -04, 90-08' 90-09' 90 -101 90 -11, 90 -12, 90 -07, 90 -13, 90 -14, 90 -18, 90 -15, 90 -16, 90 -03, 90 -05, 90 -06, 90 -19 and 90 -20 (the Improvements). $35,000 of the represents interest as principal amount of the Bonds 475.56. Pursuant to MinnesotadStatutes, Sec Statutes, Section subdivision 2, the Improvements are combined for 42rpose financing. purposes of It is Shall receive and ropen dsealed nbids hforttheCity Administrator Bonds on July 17, 1990, at 3 :30 o'clock purchase of the shall meet at 7:30 o'clock p.m. that same dateato Consider Council this bids and award the sale. 2. "la. The City Administrator is hereby authorized and directed to cause notice of the time, place and purpose of said sale to be published at least ten days in advance of the bid opening in a legal newspaper having general circulation in the City, and in a periodical published in Minneapolis, throughout giving notice nshall gbeeinlsubstantially the foilowwing form: • • • r1 LJ 06/11/90 IS'DD NOTICE OF BOND SALE $2,130,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1990 CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City of Hutchinson, Minnesota, will receive sealed bids for the purchase of $2,110,000 General Obligation Improvement Bonds of 1990, of the City (the Bonds), at the office of the City Administrator in the City Hall in Hutchinson, Minnesota, until 3 :30 p.m, on Tuesday, July 17, 1990, at which time the bids will be opened and tabulated. The City Council will meet at 7 :30 p.m. that same date to consider the bids and award the sale of the Bonds. The Bonds will be issued for the purpose of financing local improvements within the City. The Bonds will be issuable as fully registered bonds of single maturities, in denominations of $5,000 or any integral multiple thereof, will be dated, as originally issued, as of August 1, 1990, and will mature on February 1 in the following years and amounts: Year Amount 1992 $160,000 1993 175,000 1994 175,000 1995 200,000 1996 200,000 1997 225,000 1998 225,000 1999 250,000 2000 250,000 2001 250,000 The Bonds will be issued only in fully registered form and when issued, will be issued in the name of Cede & Co., as nominee for Depository Trust Company, New York, New York, which will act as securities depository for the Bonds. Interest will be Payable on each February 1 and August 1, commencing February 1, 1991. Bonds having stated maturities in 1997 and later years are each subject to redemption, at the option of the City and in whole or in part, and if in part, in inverse order of maturities, and in $5,000 principal amounts selected by lot within a maturity, on February 1, 1996, and on any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. A legal opinion will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. Copies of a statement of Terms and Conditions of Sale and additional information may be obtained from the undersigned or from Ehlers and Associates, • Inc., 2950 Norwest Center, 90 South 7th Street, Minneapolis, -2- 06/11/90 15 55 $612 340 2644 Dorsey & Whitney M5 • Minnesota 55402; telephone 612 - 339 -8291, financial consultants to the City. Dated! June 11, 1990. BY ORDER OF THE CITY COUNCIL Gary D. PlOtz City Administrator City Of Hutchinson, Minnesota is 11 06/11/90 15 56 $612 340 2644 Dorsey & Whitney fm 006 • 3• Terms and Condi statement of Terms and Conditions of Sale shall constitute the terms and conditions for the sale and issuance of the Bonds and such terms and conditions are hereby authorized to be incorporated in material distributed to prospective bidders for the Bonds; • • t. - \ . r ...... ... .... ..... ... •I.. _ . ....1 _♦ ......, ..t • ... .•.. Y .1 ti .. .. - . TERMS AND CONDITIONS OF SALE $2,110,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1990 CITY OF HUTCHINSON, MINNESOTA Sealed bids for the purchase of $2,110,000 General Obligation Improvement Bonds of 1990 (the Bonds) of the City of Hutchinson, Minnesota (the City) will be received at the office of the City Administrator in the City Hall, until 3:30 p.m., On Tuesday, July 17, 1990, at which time they will be opened, read and tabulated. The City Council will meet at 7:30 p.m. on the same date to consider the bids and award the sale of the Bonds. This is a statement of the terms and conditions upon which the bids for the purchase of the Bonds will be received, the sale thereof awarded and the Bonds issued. PURPOSE The Bonds will be issued for the purpose of financing the cost of construction of local improvements within the City, in accordance with the provisions of Minnesota Statutes, Chapters 429 and 475. TYPE, DENOMINATION, MATURITIES AND REDEMPTION • The Bonds will be dated, as originally issued, as of August 1, 1990, will be issued as negotiable investment securities in registered form as to both principal and interest and will be issued in denominations of $5,000 or any integral Multiple thereof, of single maturities. The Bonds will mature on February 1 in the following years and amounts: VIII 3 1992 $160,000 1993 175,000 1994 175,000 1995 200,000 1996 200,000 1997 225,000 1998 225,000 1999 250,000 2000 250,000 2001 250,000 The Bonds having stated maturity dates in 1997 and later years shall each be subject to redemption and prepayment, at the • option of the City in whole or in part, and if in part, in -5- 11 • • 06/11/90 15:57 '0612 340 2644 Dorsey & Whitney inverse order of maturities and in $5,000 principal amounts selected by lot within a maturity, on February 1, 1996, and on any interest payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. BOOK ENTRY FORMAT Co., as nThenBonds will De registered in the name of Cede & York, New York. DTC will eact lasrsecuritiesm depository " forNthe Bonds, and will be responsible for maintaining a book -entry System for recording the interests of its participants and the transfers of interests between its participants. The participants will be responsible for maintaining records regarding the beneficial interests of the individual purchasers Of the Bonds. So long as Cede & Co. is the registered owner of the Bonds, all payments of principal and to the depository which, in turn, wi interest will be made ll b such payments to its participants foe obligated to remit to the beneficial owners of the Bond r subsequent disbursement s. INTEREST PAYMENT DATES AND RATES Interest will be payable each February 1 and August 1, commencing February 1, 1996. All Bonds of the same maturity must bear interest from date of original issue until paid at a single, uniform rate, not exceeding the rate specified for Bonds in an integr integral multiple of 5/100 Each oftl� must be expressed DELIVERY Within 40 days after the sale, the Bonds will be deliday vereof d thetCityewillgfurnishrtoathe purchaser DTC. On opinion of bond counsel hereinafter described, anarbitraQethe certification and a certificate verifying that no litigation in any manner questioning the validity of the Bonds is then pending or, to the best knowledge of officers of the City, threatened. Payment for the Bonds must be received by the City at its designated depositary on the date of closing in immediately available funds. LEGAL OPINION A opinion nd exemption fromtaxation toft the vinterestothereonowillahe the furnished by Dorsey & Whitney, of Minneapolis, Minnesota and will be printed on the Bonds. The legal opinion will state • r City enforceable i valid naccordancei with gtheir rterms, except stofthee extent to which enforceability may be limited by state or United States laws relating to bankruptcy, reorganization, moratorium or creditors' rights. QUALIFIED TAR - EXEMPT OBLIGATIONS Tax- ExempthObligations" we ds thin =thetmeaninthe City as "Qualified 265(b)(3) Of the Internal Revenue Code ofg19Of s Section TYPE OF BID AND AWARD Sealed bids for the Bonds in an amount net less than $---� and accrued interest on the principal sum of $2,110,000 must be mailed or delivered to the undersigned and must be received prior to the time established above for the opening of bids. Each bid must be unconditional. A good faith deposit in the amount of $42,200 must be submitted with each bid. The good faith deposit must be in the form of a certified or cashiers check or bank draft or a wire transfer of funds to Resource Bank & Trust Company, ABA #09 -19- 0550 -6 for further credit to Ehlers and Associates, Inc. Bond Issue Escrow deposit will be retainednbyothe Cityyasaliquidatededamagesaifh • the bid is accepted and the bidder fails to Comply therewith. closingdfor 1the dBonds. wThe bidrauthorizingtthePlowestenett the interest cost (total interest on all Bonds from August 1, 1990 to their stated maturities less any cash premium or plus any discount) will be deemed the most favorable. No oral bid and no bid of less than $2,075,000 plus accrued interest on all of the Bonds will be considered and the City reserve the right to reject any and all bids and to waive any informalities in any bid, and to adjourn the sale. INFORMATION FROM PURCHASER The urchaser will be manner, certain information related itodthe initial�reofferingly Price of the Bonds necessary to compute the yield on the Bonds 1986, as amended. Pursuant to the provisions of the Internal Revenue Code of CUSIP NUMBERS The City will assume no obligation for the assignment or printing of CUSIp numbers on the Bonds or for the -7- • 06/11/90 15!58 V612 340 2644 Dorsey & Whitney correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the purchaser, if the purchaser waives any delay in delivery occasioned thereby. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relat Bonds, and said Official ive to the Statement will serve as a nearly -final Official Statement as required by Rule 15c2 -12 of the Securities and Exchange Commission. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. No more than seven business days after the date of the sale, it shall provide without cost to the successful bidder 75 copies of the Official • Statement and the addendum or addenda described above. if the sale of the Bonds is awarded to a syndicate, the City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each participating underwriter. Any underwriter executing and delivering a bid form with respect to the Bonds agrees thereby that if its bid is accepted by the City (i) it shall accept Such designation and (ii) it shall enter into a contractual relationship with all participating underwriters of the Bonds for purposes of assuring the receipt by each such participating underwriter of the Final Official Statement. Information for bidders and bidding forms may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest Center, 90 South 7th Street, Minneapolis, Minnesota 55402, telephone; 612 - 339 -8291, Financial Consultants to the City. Dated: June 11, 1990. BY ORDER OF THE CITY COUNCIL Gary D. Plotz • City Administrator City of Hutchinson, Minnesota -e- N 06/11/90 15!59 0612 340 2644 Dorsey & Whitney 4. fi 1 other offj. ' The City Administrator and cers of the City, Associates, Inc., financial consultants cooperation to thewith CEhlers and authorized and directed to to on behalf of City, are hereby 1 theHonds6taSuchnofficialdstatementd Potential Purchasers of shall Of Terms Conditions contain the statement and such other information aslshall ber paragraph 3 hereof deemed advisable and necessary to describe accurately the City and the security for, and terms and conditions of, the Bonds. The City Administrator, is authorized on behalf of the City to deem the Official Statement near "final" as of its date, in accordance with Rule 15c2- 12(b)(1) under the Securities Exchange Act of 1934. Attest: Mayor ty Administrator The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon, said resolution was declared passed and adopted and was signed by the Mayor and his signature attested by the City Administrator. F • 06/11/90 15 -59 $612 340 2644 Dorsey & Whitney CERTIFICATION OF MINUTES RELATING TO • $3,125,000 GENERAL OBLIGATION MEDICAL FACILITIES REVENUE BONDS, SERIES 1990A AND $3,150,000 GENERAL OBLIGATION TAXABLE MEDICAL FACILITIES BONDS, SERIES 1990 Issuer: City of Hutchinson, Minnesota Governing body: City Council Kind, date, time and place of meeting: A regular meeting held on June 11, 1990, at 7:30 o'clock, p.m,, at the City Hall in Hutchinson, Minnesota. Members present: Members absent: Documents attached: Minutes of said meeting (pages): 1 through 17 RESOLUTION NO, RESOLUTION RELATING TO $3,125,000 GENERAL OBLIGATION MEDICAL FACILITIES REVENUE BONDS, SERIES 1990A AND $3,150,000 GENERAL OBLIGATION TAXABLE MEDICAL FACILITIES BONDS, SERIES 1990; CALLING FOR THE PUBLIC SALE THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify thet the documents attached hereto, as described above, have been carefully compared with the original records of the Corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing kody at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. *WITNESS my hand officially as such recording Officer and the seal of the City this day of June, 1990. . Gary D. Plotz City Administrator (SEAL) 012 / - w, Member introduced the fallowing • resolution and moved its adoption: RESOLUTION NO. RESOLUTION RELATING TO $3,125,000 GENERAL OBLIGATION MEDICAL FACILITIES REVENUE BONDS, SERIES 1990A AND $3,150,000 GENERAL OBLIGATION TAXABLE MEDICAL FACILITIES BONDS, SERIES 1990;,CALLING FOR THE PUBLIC SALE THEREOF BE IT RE.OLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: 1. A r val n h iz in. The Council hereby determines that it is necessary for improvements be undertaken to Hutchinson Community Hospital which is owned and operated by the City (the Hospital), which improvements consist of the construction of an approximately 50,000 square foot addition to be connected to the eastern wing of the existing hospital building, the remodeling of approximately 40,000 square feet of the existing hospital and medical office building and the acquisition and installation of items of equipment (such construction, remodeling, acquisition and installation being herein referred to as the Project). A portion of the addition is intended to be leased to Hutchinson Medical Center, P.A. (the Medi ^al Clinic), pursuant to a Lease between the City and the Medical Clinic (the Lease). At a special election duly called and held on April 3, 1990, the voters of the City app% roved the issuance of general obligation bonds of the City, in an amount not in excess of $15,350,000 for the purpose of financing the Project and refunding obligations previously issued by the City to finance improvements to and acquire and install equipment in the Hospital and construct the existing medical office building. To finance a portion of the cost of'. the Project it is also hereby determined to be necessary and expedient for the City to sell and issue its general obligation medical facilities revenue bonds in the aggregate principal amount of $6,275,000, of which amount $ represents interest as provided in Minnesota Statutes, Section 475.55. Such bonds shall be issued in two series, one of the series shall be designated "General Obligation Medical Facilities Revenue Bonds, Series 1990A" and be issued in the aggregate principal'amount of $3,125,000 (the Tax Exempt Bonds), and the other series shall be designated "General Obligation Taxable Medical Facilities Revenue Bonds, Series 1990" and be issued in the aggregate principal amount of $3,150,000 (the Taxable Bonds). The proceeds of the Taxable Bonds shall be used to • 9 ffi - i t i I� 4 i i i { 1 i r l� 1 finance the portion of the addition to be leased to the Medical Clinic and related costs. (The Taxable Bonds and Tax Exempt Bonds are herein together referred to as the Bonds.) � . -5af- tv. The Bonds shall be general obligations for which the full faith and credit and taxing powers o` the City are pledged, but shall be payable primarily frcm net revenues of the Hospital on a parity with the pledge cf such net revenues to the payment of the Hospital and Related Ledical Facilities Revenue Bonds, dated as of January 1, 1977 of the City. 3• Sale. The Tax Exempt and Taxable Bonds shall be sold separately. The City Administrator shall receive and open sealed bids for the purchase of the Bonds on July 17, 1990, at 3:30 o'clock p.m., and this Council shall meet at 7:30 o'clock P.M. that same date to consider the bids and award the sale of the Bonds, The City Administrator is hereby authorized and directed to cause notices of the time, place and purpose of said sale to be published in a legal newspaper having general circulation in the City, and in a periodical published in Minneapolis, Minnesota, giving financial news and of general circulation throughout the State, once not less than ten days before the date of said meeting in substantially the following form: -2- 1 a. Notice of Sale for Tax Exempt Bonds: NOTICE OF BOND SALE $3,125,000 GENERAL OBLIGATION MEDICAL FACILITIES REVENUE BONDS, SERIES 1990A CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City of Hutchinson, Minnesota will receive sealed bids for the purchase of $3,125,000 General Obligation Medical Facilities Revenue Bonds, Series 1990A, (the Bonds) of the City, at the office of the City Administrator in the City Hall in Hutchinson, Minnesota, until 3:30 p.m. on Tuesday, July 17, 1990, at which time the bids will be opened and tabulated. The City Council will meet at 7:30 p.m. that same date to consider the bids and award the sale of the Bonds. The Bonds will be issued for the purpose of financing the cost of improvements to Hutchinson Community Hospital. The Bonds will be issuable as fully registered bonds Of single maturities, in deno-oinations of $5,000 or any integral multiple thereof, will be dated, as originally issued, as of August 1, 1990, and will mature on February 1 in the following years and amounts: Year AmQunt Year Amount The Bonds will be issued only in fully registered form and when issued, will be issued in the name of Cede & Co., as nominee for Despository Trust Company, New York, New York, which will act as securities depository for the Bonds. Interest will be payable on each August 1 and February 1, commencing February 1, 1991. Bonds having stated maturities in 199_ and lat -r years are each subject to redemption at the option o£ the City in whole or in part: and if in part, in inverse order of maturities, and in $5,000 principal amounts selected by lot within a maturity, on February 1, 199_, and any interest Payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. A legal opinion will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. Copies of a statement of Terms and Conditions of Sale and additional information may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest Center, 90 South 7th Street Minneapolis, 0 CJ 06/11/90 16.02 $612 340 2644 Dorsey & Whitney z 016 Minnesota 55902; telephone 612 - 339 - -8291, financial consultants to the City. Dated: June 11, 1990. BY ORDER OF THE CITY COUNCIL Gary D. Plate City Administrator City of Hutchinson, Minnesota -4- b. Notice of Sale for Taxable Bonds: i 1 • NOTICE OF BOND SALE $3,150,000 GENERAL OBLIGATION TAXABLE MEDICAL FAILITIES REVENUE BONDS, SERIES 1990 CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City of Hutchinson, Minnesota will receive sealed bids for the purchase of $3,150,000 General Obligation Taxable Medical Facilities Revenue Bonds, Series 1990, (the Bonds) of the City at the aoffice of the City Administrator in the City Hall in Hutchinson, Minnesota, until 3:30 p.m. on Tuesday, July 17, 1990, at which time the bids will be opened and tabulated. The City Council will meet at 7:30 p.m. that same date to consider the bids and award the sale of the Bond:. The Bonds will be issued for the purpose of financing the cost of improvements to Hutchinson Community Hospital. The Bonds will be issuable as fully registered bonds of single maturities, in denominations of $5,000 or any integral multiple thereof, will be dated, as originally issued, as of August 1, 1990, and will mature on February 1 in the following years and amounts: Year Amount Yeax Amount 40 The Bonds will be issued only in fully registered form and when issued, will be issued in the name of Cede & Co., as nominee for DespOsitory Trust Company, New York, New York, which will act as securities depository for the Bonds. Interest will be payable on each February 1 and August 1, commencing February 1, 1991. Bonds having stated maturities in 199_ and later years are each subject to redemption at the option of the City in whole or '_n part, and if in part, in inverse order of maturities, and in $5,000 principal amounts selected by lot within a maturity, on February 1, 199_, and any interest payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. A legal opinion will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. Copies of a statement of Terms and Conditions of Sale and additional information may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest Center, 90 South 7th Street Minneapolis, -5- Minnesota 55402; telephone 612- 339 -8291, financial Consultants to the.City. Dated: June 11, 1990. Q'M BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator City of Hutchinson, Mir.nesota I 4..---Terms and Conditions of Sale. The following statements of Terms and conditions of Sale shall Constitute the terms and conditions for the sale and issuance of the Bonds and such terms and conditions are hereby authorized to be incorporaked in material distributed to prospective bidders for the Bonds: -7- • LJ 0 LO 020__ a. Terms and Conditions for Tax Exempt Bonds: TERMS AND CONDITIONS OF SALE 53,125,000 GENERAL OBLIGATION MEDICAL FACILITIES REVENUE BONDS, SERIES 1990A CITY OF HUTCHINSON, MINNZSOTA Sealed bids for the purchase of $3,125,000 General Obligation Medical Facilities Revenue Bonds, Series 1990A (the Bonds) of the City of Hutchinson, Minnesota (the City), will be received at the office of the City Administrator in the City Hall until 3:30 p.m. on July 17, 1990, at which time the bids will be opened and tabulated. The City Council will meet at 7:30 p.m, on the same date to consider the bids and award the sale of the Bonds. This is a statement of the terms and conditions upon which the bids for the purchase of the Bonds will be received, the sale thereof awarded and the Bonds issued. PURPOSE The Bonds will he issued for the purpose of financing the cost of construction of various improvements to Hutchinson Community Hospital which is owned and operated by the City, in accordance with the provisions of the City Charter and Minnesota Statutes, Chapters 447 and 475. DATE T E DENOM NATION T ITIES AaN I2EDEMPT�ON The Bonds will be dated, as originally issued, as of August 1, 1990, will be issued as negotiable investment securities in registered form as to both principal and interest and will be issuable in denominations of $5,000 or any integral multiple thereof, of single maturities. The Bonds will mature on February 1 in the following years and amounts: Year A oun Year Amount Bonds having stated maturity dates in 199_ and later years shall each be subject to redemption at the option of the City in whole or in part, and if in part, in inverse order of maturities and in $5,000 principal amounts selected by lot within a maturity, on February 1, 199_, and on any interest Payment date thereafter, at a price equal to the principal amount thereof plus interest accrued to the date of redemption. HOOK ENTRY FORMAT The Bonds will be re r Co., as nominee for The Depository Tdrust Company me "D Cede in the York, New.York. DTC will act as securities depository Nfor Nthe Bonds, and will be responsible for maintaining a book -entry System for recording the interests of its participants and the transfers of interests between its participants. The participants will be responsible for maintaining records regarding the beneficial interests of the individual purchasers of the Bonds. So long as Cede & Co. is the registered owner of the Bonds, all payments of principal and interest will be made to the depository which, in turn, will be obligated to remit such payments to its participants for subsequent disbursement to the beneficial owners of the Bonds. NA ERE TST PAyMEN7 DATES RATF'S Interest will be payable each February 1 and August 1, commencing February 1, iggl. All Bonds of the same maturity must bear interest from date of original issue until paid at a single, uniform rate, not exceeding the rate specified for Bonds of any subsequent maturity. Each rate must be expressed in an integral multiple of_ 5/100 or 1/8 of 1%, DSLIVEU • Within 40 days after the sale, the Bonds will be delivered without cost to the original purchaser at DTC. On the day of closing, the City will - furnish to the original purchaser the opinion of bond counsel hereinafter described, an arbitrage certification and a certificate verifying that no litigation in any manner questioning the validity of the Bonds is then pending or, to the best knowledge of officers of the City, threatened. payment for the Bonds must be received by the City at its designated depositary on the data of closing in immediately available funds. LEGAL OPINION exemption A fromltaxationtoftthevinterestothereonowillabe the furnished by Dorsey & Whitney, of Minn,,apolis, Minnesota. The legal opinion will state that the Bonds are valid and bindinS general obligations of the City enforceable in accordance with their terms, except to the extent to which enforceability may be limited by the exercise of judicial discretion or federal or state laws relating to bankruptcy, reorganization, moratorium or creditors, rights. F9 Lr " lo:vo U612 340 2644 Dorsey & Whitney ALIF D T -EXE pT LI ON Tax -Exemp The Bonds will be designated by the city O£ the Obligations" within the meaning y as Qualified Code of 1986, as amended. 265(b)(3) MILE OF BID A D Awl Sealed bids $ and For the Bonds in an amount not less than accrued interest on the principal sum of $3,125,000 must be mailed or delivered to the undersigned and must be received prior to the time established above for the opening of: bids. Each bid must be unconditional. A good faith deposit in the amount of $62,500 must be submitted with each bid. The good faith deposit must b certified or cashiers check or a in the form an a ba funds to Resource Bank & Trust nk draft or a wire transfer of ?- further credit to Ehlers and Associiates A8nc09 -19- 0550 -6 for Escrow Account 850- 788 -1, Bond Issue ,- faith deposit will be retainednbion. Molly Majerle. The U damages if the bid is accepted an the City as liquidated good therewith. The bid authorizin d the bidder fai1S to comply (total interest on all Bonds from August lowest net interest cost stated maturities, less ugust 1, 1990 to their Will be deemed the most any -cash Premium or plus any discount) q . more bids state the lowest net interest event that two Bonds will be Cost or the than awarded by lot. No oral bid and no bid eoffless be Con ` Plus accrued interest on all sidered, and the City reserves the to the Bonds will and all bids, the sale, to waive informalities in an reject any 4 y bid, and to adjourn z f RE4E�'ERIN_ G�C� The Bonds may not be initially reoffered to the Public by the purchaser at an aggregate price in excess of the principal amount of the Bonds Plus accrued interest. The Purchaser shall be required to provide, in a timely manner, certain information relating to the intial reoffering price of the Bonds necessary to compute the yield on the Bonds pursuant to the provisions of the Internal Revenue Code of 1986, as amended. . C SIP Ntrnmg_uz The City will assume no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the Purchaser, if the purchaser waives any delay in delivery OccasionQd_thereby. 3, Z 022 OFFICIAL STATEMENT The City information relative of Official Statement containing Bonds, an$ said Official Statement will serve lasle to anearly- final Official 'Statement as required by Rule 15c2 -12 of the nearly-final Securities and Exchange Commission, The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. No more than seven business days after the date of the sale, it shall provide without Cost to the successful bidder 75 copies of the Official Statement and the addendum or addenda described above. If the sale of the Bonds is awarded to a syndicate, the City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each participating underwriter. Any underwriter executing and delivering a bid form with respect to the Bonds agrees thereby that if its bid is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all participating underwriters of the Bonds for purposes of assuring the receipt by each such participating underwriter of the Final Official Statement. Information for bidders and bidding forms may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest Center, 90 South 7th Street, Minneapolis, Minnesota 55402, telephone: 612 -339 -8291, financial consultants to the City. Dated: June 11, 1990. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator City of Hutchinson, Minnesota • C J 0 L b. Terms and Conditions for Taxable Bonds: TERMS AND CONDITIONS OF SALE $3,150,000 GENERAL OBLIGATION TAXABLE MEDICAL FACILITIES REVENUE BONDS, SERIES 1990 CITY OF HUTCHINSON, MINNESOTA Sealed bids for the purchase of $3,150,000 General Obligation Taxable Medical Facilities Revenue Bonds, Series 1990 (the Bonds) of the City of Hutchinson, Minnesota (the City), will be received at the office of the City Administrator in the City Hall until 3:30 P.M. on July 17, 1990, at which time the bids will be opened and tabulated. The City Council will meet at 7:30 p.m. on the same date to consider the bids and award the sale of the Bonds. This is a statement of the terms and conditions upon which the bids for the purchase of the Bonds will be received, the sale thereof awarded and the Bonds issued. PURPO�$ The Bonds will be issued for the purpose of financing the cost of construction of various improvements to Hutchinson Community Hospital which is owned and operated by the City, in accordance with the provisions of the City Charter and Minnesota . Statutes, Chapters 447 and 475. DATE TYPE DENOMINATION MATURXTjFS AND REDEMPTjQN The Bonds will be dated, as originally issued, as of August 1, 1990, will be issued as negotiable investment securities in registered form as to both principal and interest and will be issuable in denominations of $5,000 or any integral multiple thereof, of single maturities. The Bonds will mature on February 1 in the following years and amounts: Year AS++,Unt Year Amount Bonds having stated maturity dates in 199_ and later years shall each be subject to redemption at the option of the City in whole or in part, and if in part, in inverse order of maturities and in $5,000 principal amounts selected by lot within a maturity, on February 1, 199_, and on any interest payment date thereafter, at a price equal to the principal amount thereof plus interest accrued to the date of redemption. BOOK ENTRY FORMAT ____ The Bonds will be registered in the name of Cede & Co.,ras' nominee for The Depository Trust Company ( "bTC "), New York, New- York. DTC will act as securities depository for the Bonds, and will be responsible for maintaining a book -entry system for recording the interests of its participants and the transfers of interests between its participants. The participants will be responsible for maintaining records regarding the beneficial interests of the individual purchasers of the Bonds. So long as Cede & Co. is the registered owner of the Bonds, all payments of principal and interest will be made to the depository which, in turn, will be obligated to remit such payments to its participants for subsequent disbursement to the beneficial owners of the Bonds. INTEREST __PAi.ZUT DATES, RATES Interest will be payable each February 1 and August 1, commencing February 1, 1991. All Bonds of the same maturity must bear interest from date of original issue until paid at a single, uniform rate, not exceeding the rate specified for Bonds of any subsequent maturity. Each rate must be expressed in an integral multiple of 5/100 or 1/8 of 1 %. DELIVERY Within 40 days after the sale, the Bonds will be delivered without cost to the original purchaser at DTC. On the day of closing, the City will fsrnish to the original purchaser the opinion of bond counsel hereinafter described, an arbitrage certification and a certificate verifying that no litigation in any manner questioning the validity of the Bonds is then pending or, to the best knowledge of officers of the City, threatened. payment for the Bonds must be received by the City at its designated depositary on the date of closing in immediately available funds. 61 5.4 karom An opinion as to the validity of the Bonds will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. The legal opinion will state that the Bonds are valid and binding general obligations of the City enforceable in accordance with their terms, except to the extent to which enforceability may be limited by the exercise of judicial discretion or federal or state laws relating to bankruptcy, reorganization, moratorium or creditors' rights. -13- E • TYPE OF BID AND AWARD Sealed bids for the Bonds in an amount not less than $ and accrued interest on the principal sum of $3,150,OOYJ must be mailed or delivered to the undersigned and must be received prior to the time established above for the opening of bids. Each bid must be unccnditional. A good faith deposit in the amount of $63,C00 must be submitted with each bid. The good faith deposit mast be in the form of a certified or cashiers check or bank draft or a wire transfer of funds to Resource Bank & Trust Company, ABA 09- 19- OSSO -6 for further credit to Ehlers and Associates, Inc., Bond Issue Escrow Account 850 - 788 -1, Attention: Molly Majerle. The good faith deposit will be retained by the City as liquidated damages if the bid is accepted and the bidder fails to comply therewith. The bid authorizing the lowest net interest cost (total interest on all Bonds fror August 1, 1990 to their stated maturities, less any cash premium or plus any discount), will be deemed the most favorable. In the event that two or more bids state the lowest net interest cost, the sale of the Bonds will be awarded by lot. No oral bid and no bid of less than $ for principal, plus accrued interest on all of the Bonds will be considered, and the City reserves the right to reject any and all bids, to waive informalities in any bid, and to adjourn the sale. • CUSIP jdUMBERS The City will assume no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the purchaser, if the purchaser waives any delay in delivery occasioned thereby. OFECIAL STATEMENT The City has authorized the preparation of an official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly -final Official Statement as required by Rule 15c2 -12 of the Securities and Exchange Commission. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. No more than seven business days after the date of the sale, it shall provide -14- without cost -to the successful bidder 75,eopies of the Official Statement _and ; the addendum _ or-addenda described above. 'If the sale of the Bonds is awarded to a syndicate, the City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each participating underwriter. Any underwriter executing and delivering a bid form with respect to the Bonds agrees thereby that if its bid is accepted by the City (i) it shall accept such designation ar.9 (ii) it shall enter into a contractual relationship with all participating underwriters of the Bonds for purposes of assuring the receipt by each such participating underwriter of the Final Official Statement. Information for bidders and bidding forms may be obtained from the undersigned or from Ehlers and Associates, Inc., 2950 Norwest Center, 90 South 7th Street, Minneapolis, Minnesota 55402, telephone: 612 - 339 -8291, financial consultants to the City. Dated: June 11, 1990. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator City of Hutchinson, Minnesota 0 • • -15- 06/11/90 16 25 12612 340 2644 Dorsey & Whitney ?] 005 • — 5. Annroval ggLease. There has been presented to this - Council a description of the terms of the Lease and a draft of the Lease. The terms of the Lease and the form of the Lease presented to this Council are hereby approved. The Mayor and City Administrator are hereby authorized and directed to execute and deliver the Lease on behalf of the City. The Mayor and City Administrator are hereby authorized to approve the final form of the Lease on behalf of the City with such additions or deletions to the provisions thereof as may be necessary and appropriate to reflect the terms of the Lease presented to this Council and with such other additions or deletions thereto as may be approved by the Mayor and City Administrator, such approval to he conclusively presumed upon, the execution and delivery of the Lease by the Cily. 6. Qf—f `�tsZ` m n The City Administrator and other officers of the City, in ccoperation with Ehlers and Associates, Inc., financial consultants to the City, are hereby authorized and directed to prepare on behalf of the City an official statement to be distributed to potential purchasers of the Bonds. Such official statement shall contain the statement of Terms and Conditions of Sale set forth in paragraph 4 hereof and such other information as shall he deemed advisable and necessary to describe accurately the City and the security for, and terms and conditions of, the Bonds. The City Administrator • is authorized on behalf of the City to deem the official statement near "final" as of its date, in accordance with Rule 15c2- 12(b)(1) under the Securities Exchange Act of 1934. Attest: City Administrator Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member and upon Yote being taken thereon, the following Members voted in favor: and the following voted against the same: whereupon said resolution was declared passed and adopted ani was signed by the Mayor and his signature attested by the City Administrator. s • f REGULAR COUNCIL MEETING • WATER $ SEWER FUND *PERA *Withhold Tax Acct. *PERA *Withhold Tax Acct. *U..S. Postmaster Cedar Computer Center Davies Water Equipment Hamilton Caster $ Mfg. Co. Heartland Uniform Hutch Farm Service Dist. 742 Com. Schools K & K Door Systems Merle Meece Trudeau $ Johnson Water Pollution Control Fed. Mutual Benefit Life Mn. Mutual Life Ins. City of Hutch Self Ins. Fund City of Hutch Dental Ins. American Payment Center Aagard West Anderson Interiors Central Garage Fund • Coast to Coast Com. of REvenue Com. of REvenue County Market Curtin Scientific DPC Industries Farm & Home Floor Care Supply Fitzloff Hardware G $ K Services Hach Co. Hotsy Corp. Hutch Coop Hutch Iron & Metal Hutch Utilities Hutch Wholesale Jerabek Machine Shop Junker Sanitation Juul Contracting KDUZ L $ P Supply Mn. Valley Testing Olsons Locksmith Plaza Hardware Plowmans Inc. • Schmeling Oil Co. Sorensen Farm Supply State Treasurer Tri Co. Water Cond. UBC U.S. Postmaster VWR Scientific Water Products Co. employer contribution employer contribution employer contribution employer contribution postage for water bills ink cartridges $ paper prof. fees caster jacket seed oats workstudy training replace door safety glasses motor 8 seal kit publications June LTD ins. June life ins. June medical ins. June dental ins 3 mos. rental May curbside paint April repairs supplies May sales refuse $ water '2 est. June sales tax distilled water $ coffee chemicals chemicals supplies supplies supplies uniform rental supplies supplies gasoline P, fertilizer flat iron electricity & gas supplies weld valve May refuse sewer repair advertising rental 8 supplies testing keys supplies rental oil rental equipment certificate renewal salt supplies meter postage supplies meter & parts June 11, 1990 373.36 644.52 387.61 665.71 182.84 85.07 590.72 594.00 28.00 23.40 46.03 3158.50 801.00 164.52 96.00 106.74 44.94 2566.13 337.81 63.00 586.30 7.47 3903.54 201.55 tax 2771.94 1386.00 filters 60.11 92.82 756.60 102.33 188.79 2.29 211.39 125.49 77.00 1636.44 1.92 12,167.24 2.43 7.00 41,162.10 425.65 150.00 65.96 291.00 15.00 13.56 500.00 30.50 57.50 15.00 17.20 8.99 152.45 807.69 2607.60 // a, -2- CENTRAL GARAGE FUND *PERA *Withhold TAx Account •*Withhold Tax Account *PERA Champion Auto Crow River Auto Hansen Truck Service Jerrys Transmission MPCA Mutual Benefit Life Mn Mutual Life Ins. Co. City of Hutch Self Ins. Fund City of Hutch dental ins. Brandon Tire Carquest Auto Parts Coast to Coast Hutch Coop Hutch Wholesale MTI MacQueen Equipment Plowmans Quade Electric Schmeling Oil Town $ Country Tire U.S. Postmaster Wacker Implement Wigen Chev. r1 U WATER 4 SEWER FUND CONT. Gopher STate One -Call Craguns Conf. Center Richard Ebert Quast Transfer • fees bal. on R. Ebert mileage freight chgs. $ 10,676.57 $170.00 125.48 47.16 67.13 $81,257.50 June 11, 1990 employer contribution $56.35 employer contribution 96.21 employer contribution 96.21 employer contribution 56.35 float scale 11.99 repairs 14.00 repairs 4005.23 repairs F, supplies 1442.11 hazardous waste generator fees 42.00 June LTD ins. 12.87 June life ins. 5.46 June medical ins. 307.67 June dental ins. 43.79 repairs 8 supplies 123.20 supplies 967.22 supplies 4.78' tires 211.68 supplies 8 parts 598.45 supplies 109.13 supplies $ parts 205.21 parts 30.56 supplies 29.00 oil,fuel,tanks 1691.03 repairs 32.95 meter postage 5.45 parts 168.57 repairs & parts 309.10 fees bal. on R. Ebert mileage freight chgs. $ 10,676.57 $170.00 125.48 47.16 67.13 $81,257.50 -3- GENERAL FUND June 11, 1990 *Valley Supper Club 46 reservations $276.00 *Withhold Tax Acct. employer contribution 4035.49 • *PERA employer contribution 4679.01 *Mn.Dept.Natl Resources DNR registration fees 505.00 *U.S. Postmaster postage June newsletter 177.49 *Ordway Music Theatre bal. on 35 tickets 904.25 *Sharon Zieman film 8 tape 3 M 39.22 *Dept of Natl Resources DNR registration fees 465.00 *Withhold Tax Acct. employer contribution 4069.97 *PERA employer contribution 5137.98 CAI Rice %Safety glasses 80.00 Milton Brinkman june office rental 175.00 Larry Karg reg. fee advances 20.00 Jane Powell City Logo design 100.00 Susan Larson rec. help 17.73 Mary Becker swimming refund 8.00 Rory Meisner reimbursement league fees 239.00 Ellen Siright swimming refund 8.00 Randy Dammann program refund 11.00 Linda Haas soccer coach 539.00 Bev. Mueller soccer coach 532.00 Margaret Mueller soccer coach 556.50 Patricia Hartwig softball refund 8.00 Robert Sutter swimming refund 10.00 Judy Thunstrom swimming refund 10.00 Louann Peterson softball refund 25.00 Koreen Woods softball refund 90.00 • Irene Vorbeck softball refund 25.00 Robert Baune invitational refund 55.00 Rick Pachan invitational refund 55.00 Todd Towne invitational refund 55.00 Joe Hansen invitational refund 55.00 Marlin Torgerson meeting expense 43.70 Janet Brown dispatch school 4.82 Jean Gray recording notary fee 5.00 Barb Mathwig dispatch school 32.33 LISA Grina Logis training 41.98 Mike Antiqua gas for CAN /Mn Conf. 22.75 Mark Kitchenmaster CAN /Mn. conf. 104.00 Mark Shoutz due Y, K -9 school $ seminar 185.57 Gary L. Vasek 1st reponder class 118.70 Jerrie Prieve lst responder class 118.70 Christine D. Precht 1st responder class 118.70 Ingleman Design & Allied Mech. small cities loan 4571.12 Ingleman Design $ A $ B Elec small cities loan 253.75 Fahey Sales AGency 8 Shingobee Bldrs. small cities loan 11,315.70 Jack Weckman $ Laraway Roofing small cities loan 11,092.50 All Seasons tree 17.70 Advance Transplanting Inc, tree removal 1390.00 Amsterdam Co. mailing labels 58.96 Am. Planning Assn. dues 20.00 Black Hills Ammunition full metal jacket 478.50 •Butterworths book 165.20 Carlson Equipment Co. safety supplies,vests glasses 155.81 Century Labs weed killer 81.96 Cys Uniforms uniform items 421.10 City of Hutchinson - lodging tax May lodging tax 9.70 -4- GENERAL FUND CONT. June 11, 1990 Drummond Am. Corp. supplies $179.65 Ericksons Auto Sales car rental 375.00 Gander Ridge Guns equipment 106.00 . G.A. Thompson Co. traffic comp.$ summons 17.53 Hansen Truck Service repairs 3301.94 Harris Mechanical Co May preventive maintenance 145.00 Int'1 Conf. of Bldg. Officals code books 46.60 Jims Garden Service till garden 50.00 Laws Nursery Inc. trees 1078.00 J's Pizza Garten board of review meeting 27.81 Minnesota Valley Inc. tree for Hogan Mem. 211.00 Mid City Columbia Inc. supplies 31.14 McLeod Cty Historical Soc. %2 donation for 1990 2000.00 Mn. Zoo zoo ark presentation 100.00 Mn. Dept. of Public Safety bike reg. fees 30.00 Mn. State ARmory Bldg. Com. construction cost payment 7000.00 Nicklasson Athletic Co. rec. equipment F, supplies 1993.50 Nat'l Arbor Day Foundation membership dues 10.00 Rannow Electric repairs 12.00 Rigs & Squads supplies 52.00 Schwans Sales Ent. supplies 10.50 The Secretarian office secretary services 884.00 The Sheep Shedde meeting re: Shopko 26.00 Teddy Bear Band rec. concert 162.50 Victorian Inn. meeting 54.41 Viking Intl Products canliners 80.85 Wall Street Journal 1 yr subscription 99.00 Willmar Tech. College registration fees 269.40 • Wm. C. Weber zoning ord. revision fees 3500.00 Mn. Mutual Life Ins. Co. June life ins. 399.42 Mutual Benefit Life June LTD ins. 954.44 CIty of Hutch -Self Ins. Fund June medical ins. 19,461.91 CIty of Hutch Dental ins. June dental ins. 2818.21 A & B Electric electrical wiring -arena 705.72 Allen Office Supplies supplies 118.30 American Welding Supplies welding supplies 24.38 Anderson Interiors paint 211.75 Browns Greenhouse flowers 115.26 Bennett Office Supplies repairs $ toner 97.42 John Bernhagen compensation $ meeting exp. 2014.19 Cash Wise supplies 102.33 Central Garage April repairs 9615.69 Camera Shop film $ batteries 26.75 Carr Flowers pants $ soil 45.06 Chapin Pub. Co. publication costs 304.00 Carquest Auto supplies 6 parts 16.94 Crow River Vet Clinic boarding fees $ dog food 250.35 Coast to Coast supplies 243.21 Coca Cola Bottling supplies 218.94 Chamber of Commerce rental & secretary services 415.68 Co. Treasurer DL fees 103.50 •Co. Treasurer McCormick Abst. costs 'z 83.SO County Market May invoices 55.51 Chas. Bailly $ Co. audit services 3250.00 Culligan Water Cond. softener service F, salt 39.10 Crow River Press Inc. city maps $ envelopes 632.46 -5- GENERAL FUND CONT. June 11, 1990 Crow River Glass Co. bronze unit less tax $ 51.72 • Co. Recorder airport abstract 42.00 Eileen Goeders Est. contract payment 1500.00 Erickson More 4 supplies 19.86 Family Rexal Drug May supplies 77.64 Farm & Home supplies 94.60 Feed Rite Controls chemicals 934.32 Floor Care Supply cleaning supplies etc. 780.14 Fitzloff Hardware supplies 231.72 Guardian Pest Control pest control 17.50 Gopher Sign signs 156.84 G $ K Services uniform rental 8 towels 560.84 Hutch Coop Oil gasoline 3864.74 Henrys Candy Co. supplies 925.54 Home Bakery supplies 2.40 Hutch Com. Hospital laundry charges 9.90 Hutch Conv. $ Vistor Bureau May lodging tax 1391.26 Hutch Medical Center physicals 286.00 Hutch Plbg $ Htg. part 3.50 Hutch Utilities electricity 2496.23 Hutch Utilities street light poles etc. 5835.52 Hutch Wholesale supplies $ parts 324.27 Hutch Fire $ Safety repairs & supplies 95.05 ICMA dues 396.40 Ink Spots printing supplies 102.59 Insurance Planners liability ins. 5100.00 • Jerabek Machine supplies 5.64 Juul Contracting storm sewer repair 564.40 K Mart supplies 40.56 Kohesh Inc. supples 1695.44 L & P Supply parts & supplies 82.87 Marco repairs 85.58 MSF fastpitch sanctioning fees 36.00 MCLeod Coop Power electricity 535.62 Mid Central Inc. equipment 947.00 Kenneth Merrill election training 15.50 Mn. Elevator Inc. elevator maintenance 55.70 Motorola Inc. repairs 64.00 McGarvey Coffee Inc, coffee 54.90 Northern State Supply supplies 33.12 Olsons Locksmith repairs & parts 124.10 Plaza Hardware supplies 168.29 Plowmans rental 212.00 Peterson Bus Service coach rental 2467.00 Quades Electric parts $ supplies 398.55 Rutz Plbg $ Htg. parts 27.44 Richard Waage investigation expenses 82.15 Security State Bank lease payment 230.71 GChramm Implement spreader rental 50.00 Shopko supplies 46.23 Simonson Lbr. supplies 24.01 Sorensen Farm auger rental 50.00 • Standard Printing printing costs 65.53 Star Cablevision june chgs 4.05 Templeton Inc. employer contribution 182.13 Uniforms Unlimited supplies 86.45 UBC supplies 179.32 GENERAL FUND CONT. United Lab U.S. Postmaster • University of Mn. Xerox Corp. 7 WEst Wash $ Dry West Central Ind. Hutchinson Leader Erickson Oil Products Family Rexall Drugg Schmeling Oil Co. Sids foods Streichers Ronald Kirchoff r L 0 June 11, 1990 top gun $134.18 meter postage 577.10 tree owners manual 60.00 contract payt & supplies 466.30 laundry 36.00 supplies 374.70 publication costs 1116.11 film 78.58 police supplies 11.72 gasoline 14.00 CAER mtg. 35.47 police equipment 1114.60 $ 155,902.74 Natl Police Seminar 662.95 -7- BONDFUNDS . 1980 TAX INC. DEBT SERVICE phone service $ 24.75 Jack Weckman 4 Layaway Roofing 8% loan $4207.50 Fahey Sales Agenct 4 Shingobee Bldrs 8% loan 4292.15 Ingleman Design 4 A 4 B Electric 8% loan 96.25 Ingleman Design 4 Allied Mechanical 8% loan 1733.88 LARTOM pro -rate real estate taxes 71.63 Loren 4 Annette Lickfelt purchase of land 25,200.00 City of Hutchinson Self Ins. June medical ins. $35,601.41 BONDS OF 1990 CONSTRUCTION FUND June dental ins. 15.64 Barr Engineering Co, prof.services -dam $ 209.00 Juul Contracting Co. construction costs 24,503.20 Wm. Mueller 4 Sons construction costs 78,154.46 $162;M76 BONDS OF 1989 CONSTRUCTION FUND Hanson 4 Vasek Construction construction costs $29,064.30 BONDS OF 1986 American National Bank paying agent fees $264.75 BONDS OF 1980 First Trust Bank bond principal,interest 4 fees $95,786.88 HOSPITAL BONDS DEBT SERVICE FUND • First Trust Bank bond principal,interest 4 fees $88,771.88 BURNS MANOR DEBT SERVICE American National Bank paying agent fees $ 209.50 BURNS MANOR CONST. FUND Hutchinson Leader publication costs $146.98 Chapin Pub. Co, publication costs 57.95 204.93 YOUTH CENTER Hutchinson Telephone Co. phone service $ 24.75 Thomas Dolder rental 2200.00 Hutch Utilities electricity 105.30 Star Cablevision June service 26.50 Jude Candy Co. supplies 62.60 Northland Beverages Inc. supplies 33.92 Frito Lay Inc. supplies 60.28 City of Hutchinson Self Ins. June medical ins. 137.48 City of Hutchinson Dental Ins. June dental ins. 15.64 Mn. Mutual Life Ins. June life ins. 7.77 Mutual Benefit Life Ins. June LTD ins. 10.82 *Withholding Tax Account employer contribution 62.42 *Withholding Tax Account employer contribution 62.42 *PERA employer contribution 36.56 • *PERA employer contribution 36.56 2,883.02 . 1 -8- MUNICIPAL LIQUOR STORE Triple 6. Dist. Co. City of Hutchinson Lottery Sales City of Hutchinson Withhold tax account PERA City of Hutchinson Lottery Sales John H. Crother Agency McLeod Co. Agr. Assn. Mn. Police Chief Ameri Star Lighting Mass Marketing Inc. Bernicks Pepsi Cola Travelers Directory Service Sprengler Trucking Cloudy Town Dist. Henrys Candy Co. Northland Beverages City of Hutchinson Lenneman Beverages Inc. Friendly Beverage Co. Locher Bros. Inc. American Linen Supply Co. Hutchinson Telephone Popps Electrical Sprengler Trucking • beer $15,069.30 lottery sales 894.00 payroll 4,238.32 employer contribution 304.99 employer contribution 175.97 lottery sales 726.00 liquor liab. ins. 11,040.00 co. fair contribution 35.00 advertising 100.00 30 bulbs 203.06 advertising 100.00 mix 16.80 advertising 208.00 april trucking 528.51 mix 58.80 mix 1560.32 mix 144.35 employee ins,$Computer chgs. 3222.15 beer & mix 20,009.70 beer 549.25 beer 13,106.95 May towel service 21.20 May phone service 76.68 repairs 45.24 May freight chgs 776.56 (612) 587.5151 • !/!/lIN CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 May 29th, 1990 David Ekern, District Engineer Mn /DOT District 8 P.O. Boa 768 2505 Transportation Road Willmar, MN 56201 RE: City Property: Hole in the Hill Purchase of Excess Mn /DOT Right -of -Way N.E. Corner of Prospect Street 5 T.H. 7 Dear Mr. Ekern: 2" - # "i %\ s t 9,90 a� ey FOR YOUR INF_ORMATI0N' The City owns the property noted at the above location and shown in the attached drawing. As part of the City acquisition of property located in the proposed Shopko site downtown, it is proposed to relocate some businesses to this site. The existing right- of-way at the site is 110 feet from the highway centerline. This excessive right -of -way creates site limitations, and appears to be far more than will be required for future construction. The City would • like to consider purchasing 50 or 60 feet of the right- of-way in order to improve site development options. It appears in discussion with Mn /DOT that 50 feet of right -of -way, or 60 feet of City Acquisition would be reasonable, since only 41.25 feet of right- of-way is located to the west. The City is anxious to acquire Area A as soon as possible in oder to begin site development planning. I understand from Mike Lounsbury, that the City originally looked at obtaining the right- of-way in 1983, but decided not to at the last moment. Mn /DOT approved the acquisition at that time of 70 feet of land, leaving only 40' of right -of -way. This appears to be less right -of -way than is currently needed for proposed reconstruction. Please le us know how we should proceed with this matter. We would like to look at the acquisition of Area A, 60 L.F. in width as our first option. Area B has little benefit to the City, but is being included for consideration. Thanks for your help and cooperation. John P. Rod Director of attachemnts cc: Gary D. Plotz, City Administrator Mayor and City Council Mike Lownsbury, Mn /DOT HUTCH, INC. 369 EAST KELLOGG BOULEVARD • ST. PAUL, MN • 55101 a FOR YOUR INFORMATION June 5, 1990 Mr. James Marka Building Official City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mr. Marka, 0 This letter is in response to your April 18, 1990 letter regarding our billboard and plantings. We will take care of the sign in the very near future. We are • considering redoing the advertising on the billboard. We have no intention of planting trees or other plantings between the park and abutting properties. Last year we planted fifty new trees in the park. We had hoped to continue planting trees in the park on an annual basis but budget constraints will not allow it this year. We would consider allowing adjoining property owner to plant trees on the perimeter of our property if they did not interfere with underground utilities. Very truly yours, W.R. Block WRB /mb W.R, BLOCK GENERAL MANAGER • 612- 228 -9564 174 (612) 587.5151 Rl.ul, CITY OF HUTCHINSON r 37WASN %NG TON A VENUE WEST xurcHrNSO;v, r��iNN ffs50 FOR YOUR INFORMATION M E M O R A N D U M DATE: May 29, 1990 TO: Doug Meier FROM: Gary Plotz SUBJECT: SNOW REMOVAL - SIDEWALK Please be advised the City Council voted on May 22, 1990, to have city crews remove snow from new sidewalk on South Grade Road, from Main to the new school; and on Dale Street from Roberts Road to • South Grade Road. This policy is unique because the primary objective is for safety of school children to the new school. GP /bb cc: Mayor and Council Dolf Moon John Rodeberg Hazel Sitz, (Policy file) 0 0 ": I llraHb Lion• c Oiler cmd , \ursh {q Nunn•" May 22, 1990 FOR YOUR INFORMATION DIRECTORS' MEMO: CAN BURNS MANOR BENEFIT FROM A MERGER WITH HUTCHINSON COMMUNITY HOSPITAL? This April, I heard from a former colleague who told me that their private nursing home is being purchased by a Minnesota city. When complete, this home will be considered a "C &NC" (Convalescent and Nursing Care) unit of the city's hospital. This status allows the home much higher ($3 -4 /day) reimburse- ment limits as the hospital and home share certain costs. This was surprising news to me, since I believed that such benefits were allow ?d only if the facilities are physically attached! Now, I'm no genius, but it only took me a few moments to con- sider some benefits for Burns Manor: * $100,000 or more in potential reimbursement per year for "other operating" areas such as dietary, • laundry, maintenance, housekeeping and administra- tion. * Better coordination of acute and chronic health programs -- especially since emerging areas of "community care" will require both hospital and nursing home expertise. * More effective appeal toward fund - raising and grant programs -- no competition for the same donors! * More consistent with our common City ownership and our commitment to joint cooperation with the Hospital. I have quietly spoken with Jim Mills, Good Neighbor, Phil Graves, Ken Merrill and Clint Maun about these benefits. We all agree that further study is necessary, that mutual benefit is likely if we plan carefully. Hence, my ACTION PROPOSAL: 1) Approach the City Council with this concept, asking for funding to begin the study, subject to cost estimates. 2) Examine all effects of a merger upon our finances, operations and future developments. Gather specific • reports from: (page 2) North High Drive Hutchinson, Minnesota 55350 Telephone (612) 587 -4919 - _\E� Burns Manor' ".I 1 /eu!!!r Car[• Crnlrrurul. \7rrsi+ {t; !/nmr" May 22, 1990 DIRECTORS' MEMO, PAGE 2: a) Certified Public Accountants (pro forma statement) b) City Attorney (research and representation) c) Good Neighbor (nursing home operations) d) LifeSpan (hospital operations) e) Maun -Lemke (strategic planning) f) Burns /HCH departments (mutual operations) ...by August 31, 1990. With this information shared between our respective boards, a recommendation whether or not to merge can then be made to the City Council. It is important that we act decisively and soon. Although it is our technical right to merge by virtue of our common ownership, the benefits may be removed if state budget reductions continue (once merged, it is likely we would be "grandparented" with respect to reimbursement). I realize the scope and implications of even frightening. It must be understood by the hospital (or myself) to "absorb" differ by necessity, so must our identi that our goals for quality, challenged viable only if we anticipate our needs resources to meet them. Please accept my Robert Koepcke Administrator 219 this concept are large, that there is no intention Burns Manor! As our programs ties remain. Yet I believe by future changes, are and create larger, safer action proposal? Thank you for your consideration! North High Drive Hutchinson, Minnesota 55350 Telephone (612) 587 -4919 • • • All LA 11111011111111111111 11011111II IIYIII 11 JI1J11II FOR YOUR INFMMATION �/f e� HLC.�rJ) /.vSGBtJ_- _ L/ uoe _ Suet. 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YMN•.rra+I+wiw. - -. .w..ru. .r•�- �..:.u.ap.y.y WY..,xp . �IIIII 1111111111 III II■ ■111111 ■�� 0 /77a.. /vA9 -'FOR YOUR INFORMAT ' }d Olson 0 El IN momms IS on IN m IN INOWIME IN so NO ■ ■ ■' ] ■ ■■aii ■ ■/1�R_�lI■ ■IIL7 ■ ■li ■ ■ ■■ ►r■ NO 109, ■ ■Tr! ■■ T!!■ ®■■ �t Elm IN , Sol cm, No mwiw so own 10, m1mg, no IN Or IN so IN IN IN ME no Emmm ; .1■'P ■ ■�;i.7■ nor ON ism ■1■■1■ ON 0 • S/25/90 i C.!�u HLfICHINSON U TIES COMMISSION HUTChlN,o MINNESUT'A BALANCE SHEET APRIL 30, 1990 Y x w ELECTRIC x x x r x w Y x GAS x w Y w x ASSETS UTILITY PLANT - AT COST LAND t LR,JD RIGHTS - 770,794.69 DEPRECIAB(.E UTILITY PLANT 21, 81.'7, S95. 76 TOTAL UTILITY PLANT 22,568,650.44 LESS ACCUMULATED DEPRECIATION (11,948,791.15) TOTAL. ACCUMULATED DEPRECIATION (11,948,791,16) 1 CONSTRUCl''ON IN PROGRESS 1,119,047.03 TOTAL CONSTT 'CTION IN PROGRESS , 1,119,047.03 TOTAL UTILIT, PLANT DEPREC VALUE 11,758,906.32 RESTRICTED FUNDS d ACCOUNTS FUTURE EXPANSION 6 DEVELOPMENT 2,800,000.00 RESERVE FOR FUEL OIL 750,000.00 MEDICAL INSURANCE 60,000.00 ITA - OPERATING d MAINT RESERVE _ 200,000.00 INSURANCE LOSS 300,000.00 POND 6 INTEREST PAYMENT 1986 270,623.72 1986 BOND RESERVE 392,000.00 CATASTROPHIC FAILURE FUND 750,000.00 FEDERAL INTERPRETATION .00 MAIN REPLACEMENT FUND _ .00 TOTAL RESTRICTED FUNDS 6 ACCOUNTS 5,522,623.72 CURRENT 6 ACCRUED ASSETS _. .. _.. CASH IN BANK . 553,614.11 INVESTMENTS 6 SAVINGS ACCOUNTS 548,906.87 ACCOUNTS RECEIVABLE .._ 1,051,419.14 INVENTORIES 459,490, °,O PREPAID INSURANCE 40,954.97 ACCRUED INTEREST RECEIVABLE _ _ i94,80 2.48 TREASURY PILL DISCOUNT (47,476.40) TOTAL CURRENT 6 ACCRUED ASSETS 2,801,711.67 DEFERRED CHARGE BOND DISCOUNT 1986 72,999.95 TOTAL DEFERRED CHARGE 72,999.95 TOTAL ASSETS _ 20,156,241.66 13,978.10 ,568,923.23 2,562,901.33 (1, 01,?2, 615.38) (1,082,615.38) 35,423,31 35,423.31 1,535,709.26 1,210,000,00 .00 40,000.00 .00 .00 .00 .00 623,761.13 1,000,000.00 2,873,761.13 658,312.88 319,510.76 292,528.74 58,475.62 5,725.58 56,671.65 (17,950.84) 1.373,274.39 eo .00 PAGE 1 • 5,782,744.78 x Y x x TOTAL 784,732.78 24,386,818.99 25,171,551.77 (13,031,406.53) (13,031,406.53) 1,154,470.34 1,154,470.34 .13.294,615.58 4,010,000.00 750,000.00 100,000.00 200,000.00_ _- 300,000.00 270,623.72 392,000.00 750,000.00 623,761.13 1,000,000.00 _ 8,396,384.85 1,211,926.99 868,417.63 L,343,947.88 517,966.12 46,680.55 251,474.13 (65,427.24) 4,174,986.06 72,999.95 72,999.95 25,938,986.44 ) 1 5/25/90 HUTCHINSON UTILITIES COMMISSION HUTCHINSON, MINNESOTA BALANCE SHEET APRIL 30, 1990 x x x ELECTRIC w w x x w w x x GAS x x x x x MUNICIPAL_ EQUITY d LIABILITIES MUNICIPAL EQUITY MUNICIPAL EQUITY 15,737,1 21.39 5 274,297.87 UNAPPROPRIATED RETAINED EARNINGS 612,458.40 714,467,06 CONTRIBUTION TO CITY (82,500.00) (55,000.00) TOTAL MUNICIPAL EQUITY 16.267,079.79 5,533,764.93 LUNG TERM LIABILITIES -NET OF 3,085,000.00 CURRENT MATURITIES .00 1986 BONDS 3,085,000.00 TOTAL LONG TERM LIABILITIES 3,085,000.00 CONSTR CONTRACTS d ACCTS PAY RETAIN .00 ACCRUED EXPENSES - RETAZNAGC _. 1,500.00 TOTAL CONSTRUCTION d ACCTS PAY 1,500.00 CURRENT d ACCRUED LIABILITIES 232,052.17 _ 1 NOTE PAYABLE - LEASE PAYABLE 3,504.39 ACCOUNTS PAYABLE 591,656.21 INTEREST ACCRUED 68,128.00 ACCT PAYABLE TO ASSOCIATED COMPANY ( 20,919.60) ACCRUED PAYROLL 25,584.64 ACCRUED VACATION PAYABLE 42,167.92 CUSTOMER DEPOSITS 92,485.23 . OTHER CURRENT d ACCRUED LIABILITIES 55.08 TOTAL CURRENT A ACCRUED LIAB 1 802,661.87 TOTAL MUNICIPAL EQUITY d LIAB 20,156,241.66 PAGE x x x w TOTAL x w w x 21,0ii.4'9,26 96,9_.5.46 (137,500,00) 21,800,844.72 .00 3,085,000.00 .00 3,085,000.00 .00 11500.00 .00 1,500.00 .00 3,504.39 232,052.17 _ 823,708.38 - .00 68,128.00 - (.00) (20,919.60) 4,838,14 30,422.78 12,084.54 54,252.46 .00 - 92,485.23 - 5.00 _ 60.08... _ 248,979.65 1,051,641.72 _ 5,782,744,78 25,938,986.44 • __ 5/25/90 HUTCHINSON UT TES COMMISSION PAGE i . • HUTCHINS, MINNESOTA ELECTRIC DIVISION STATEMENT OF :INCOME 6 EXPENSES APRIL 30, 1990 PREVIOUS CURRENT BUDGETED BUDGET ANNUAL. YEAR TO DATE YEAR TO DATE YEAR TO DATE DEVIATII.IN FUDGET � INCOME STATEMENT i OPERATING REVENUE SALES — E:LECTRIC ENERGY 2,879,488.56 2,978,016.54 3,014,932.80 (36,916.26) 9,361,665.00 NET INCOME FROM OTHER SOURCES 9,114.13 15,821.99 8,459.00 7,362.99 ..2,100.00 SECURITY LIGHTS 4,262 00 4,490.50 4,950.00 (459.50) 15,000.00 POLE RENTAL 1,916.25 1,916.25 2,000.00 (03.75) 4,000.00 TOTAL OP'ERATl'JG REVENUE 2,894,780.94 3,000,245.28 3,030,341.80 (30,096.52) 9,402,765.00 OPERATING EXP'F'.NSES PRODUCTION OPERATION 196,117.82 171,828.73 230,005.41 58,176.68 921,240.00 PRODUCTION MAINTENANCE_ 43,094.29 14,121.48 11,898.53 (2,282.95) 74,21 2.00 PURCHASED DOWER 1,609,497.12 1,673,198.23 1,628,971.41 (44,226.82) 4,936,277.00 TRANSMISSION OPERATION 80.65 1,147.27 65.00 (i,082.27) 1,600.00 TRANSMISSION MAINTENANCE_ _ - - 16,277.57 22,050.05 10,500.00 (11,550.05) 11,000.00 DISTRIBUTION OPERATION 57,648.48 61,972.24 76,132 14 14,159.90 161,753.00 DISTRIBUTION MAINTENANCE 36,007.56 41,545.27 41,064.13 (481.14) 105,360.00 CUSTOMER EXPENSES _ 24,733.19 23,824.06 25,823.60__ 1,999.54 77,179.80. CUSTOMER SERVICES 3,376.45 3,407.13 3,556.14 149.01 10,160.40 ADMINISTRATIVE 6 GENERAL EXPENSES 223,555.06 199,874.12 203,973.38 4,099.26 617,109.25 DEPRECIATION _ 304,000.00 224,400.00 _ 225,860.00 1,460.00 982,000.00 TOTAL OPERATING EXPENSES 2,514,388.19 2,437,428.58 2,457,849.74 20,421.16 7,897,891.45 s OPERATING INCOME _ 380,392.75 562,816.70 572 892.06 (9,673.36) 1,504.873.55 ` OTHER INCOME AND DEDUCTIONS OTHER — NET 984.59 943.15 476.00 467.15 .3,600.00 J INTEREST INCOME 127,413.98 100,368.85 94,1.85.00 6,183.85 523,25000 MISC INCOME /EXPENSE 6.223.68 1,709.70 3,150.00 (1,440.30) 4,500..00 INTEREST EXPENSE 60,000.00 53,300.00 52,500.08.__. (879.92) TOTAL OTHER INCOME AND DEDUCTIONS 74,622.25 49,641.70 45,310.92 4,330.78 371,188.00 NET INCOME 455,015.00 612,458.40 617,802.9B (5,344.58) 1.876,061.55 i L l l� • • _ PAGE 2 5/25/90 HUTCHINSON UTILITIES COMMISSION HUTCHINSON, MINNESOTA GAS DIVISION SI ATEMENT OF INCOME 6 EXPENSES. EAR TO DATE APRIL_ 30, 1990 NUDGET PREVIOUS CURRF_NT YEAR TO DATE YEAR TO DATE INCOME STATEMENT (215,2104.38) 4,400,000.00 OPERATING REVENUES 4,998.00 2,'_'46.65 SALES 1,E178,346.00 1,806,045.62 FORFEITED DISCOUNTS 4,697.42 7,244.65 TOTAL OPERATING REVENUE 1,883,043.42 i,B13,290.27 OPERFATING EXPENSE 872.00 ..(10.00) _ MFG GAS PRODUCTION OPERATION 912.11 882.00 MFG GAS PRODUCTION MAINTENANCE 112.59 .00 PURCHASED GAS EXPENSE 1,435,029.15 1,342,068.69 DISTRIBUTION OPERATION 60,308.44 71,335.56 DISTRIBUTION MAINTENANCE 6,959.32 11,663.16 CUSTOMER EXPENSES t6,48i.57 SS,948.90 CUSTOMER SERVICES 250.96 2,271.42 ADMINISTRATION 6 GENERAL 87,636.85 85,439.26 DEPRECIATION 28,400.00 30,400.00 TOTAL OPERATING EXPENSES 1,638,290.99 1,560,008.99 OPERATING INCOME 244,752.43 253,281.28 OTHER INCOME AND DEDUCTIONS 1,754,543..52. _._ .194,534.53 _._. OTHER - NET 229.19 94.37 INTEREST INCOME _ 84,239.17 _60,705.65 MISC INCOME /EXPENSE 1,500.80 385.76 TOTAL OTHER INCOME AND DEDUCTIONS 85,969.16 61,185.78 NET INCOME 330,721.59 314,467.06 • • _ PAGE 2 RUDGET'ED BUDGET ANNUAL EAR TO DATE DEVIATION NUDGET i 2,021,250.00 (215,2104.38) 4,400,000.00 4,998.00 2,'_'46.65 11,900.00 2,026,248.00 (212,957.73) 41411.900.00 872.00 ..(10.00) 2,800.00 .00 .00 13,000.00 1,546,000.00 205,931.31 3,600,000.00 (. 67,694.65 (3,640.91) 174,709.00 7,510.52 (4,552.64) 32 270.00 17,116.64 1,167.74 51,453.28 2,370.76 99.34 6,773.60 83,726.95 (1,712 31) 2 ^43,075.75 27,652_00 (2,748.00) 89,200.00 1,754,543..52. _._ .194,534.53 _._. 4,213,281.55 271,704.48 (18,423.20) 198,618.45 412.00 (317.63) 2,400.00 81,707,50. (21,001.65). 201,750.00 _. 1,140.00 (754.24) 3,000.00 83,259.50 (2 2,073.72) 287,150.00 354,963.98 (40,496.92) 485,768.45 L 0 • DRAFT MINUTES MCLEOD REGIONAL RAIL AUTHORITY MAY 31,1990 Members Present: N_� Les Forman, Vice -Chair Tom Daggett Larry Graf Milo Kubasch Joe Sehlen Members Absent: Sheldon Nies Dean Oleson Ancher Nelsen a s Present Barry Anderson Elli Mills, Dak. Rail' Kimberly Hughes, Dak. Rail Al Vogel, MN Dot Mel Loesch, MN Dot Michael Ross Jerry Ross Vice -Chair Les Forman called the meeting to order at 11:30 a.m. at the Victorian Inn, Hutchinson. Al Vogel, MN DOT, was present to discuss the status of the rail rehab. He reported that the State has a cooperative relationship with the Dakota Rail Mills /Hughes group. Phase 2 of the rail rehab is still planned to be done the summer of 1990. Ties (12,000) and ballast (220 carloads) will be replaced, and perhaps some rail. The total rehab cost will be about $1 million. Cost breakdown is approximately $560,000 State rehab assistance 100,000 shippers (10X) 200,000 Dakota Rail (20X) 350,000 State loan in The shippers' contribution is needed within 30 days. Payback would be similar to previous arrangements, that is, $50 per car, paid on a quarterly basis. More rail will be needed in the future. The State goal is that the line ultimately should meet a minimum of Class 2 FRA safety standards. Future assistance should also be available, depending on other needs. Mr. Vogel stated that, because of some past experiences the State has had, it might be an option to let out rehab on bids rather than automatically having the work done by rail operators. The State would see that specifications and procedures were developed, and would have oversight over the process. There was discussion of the amount of time, expertise, and Rail Authority involvement that would be needed for a bidding process. Concern was expressed that a bidding process in 1990 would unduly delay the planned rehab work. The rail operators reported that shi in increasin p, en is or further increase§,, he operators and the on the fut. : -e of the rail operation. Meeting was adjourned at 12:30 p.m. Recorded by Hazel Sitz share ootimism HCDC Board of Directors Wednesday, May 2, 1990, 7;00 am Hutchinson Public School Central Office MINUTES DIRECTORS PRESENT Glenn Matejka, Chairman Keith Weber Don Erickson Carol Haukos Phil Graves Meeting was called to order by Chairman Matejka. OTHERS PRESENT John Bernhagen, Exec. Dir. Gary Hoffman, Chamber President Motion by Erickson, seconded by Haukos, and carried to approve the Minutes of April 4, 1990. Motion by Weter, seconded by Erickson, and carried to approve the Treasurer's report eto"l Matejka and Bernhagen reported on the 'Star City' recertification meeting held at the DTED Office in St Paul. For consideration of a'spec' building, DTED officials suggested the possibility of a garage In the Industrial Park for public use that could be gradually convcrted over to industrial use. They also explained their involvement in trade shows and that we may desire representation at shows with the types of industries we would choose to attract. We asked if they could assemble a listing of the different types of incentives communities are offering to Industries. Their general comment regarding HCDC was that we are a very organized corporation with very productive and meaningful goals. Hutchinson did receive notification of being recertified on April 19, 1990. Bernhagen reported on the meeting with the City Council requesting the use of TIF funds to obtain a house and small lot near Park Elementary School. This was approved by the City Council and will be added to the existing area for public parking. A cooperative use agreement will be entered into between the School District and the city. Bernhagen and Erickson gave a Shopko update. The project is progressing with environmental, relocation and appraisal consultants having been awarded contracts by the city. The 1990 Work Plan progress report was presented by Bernhagen. The report showed action and progress in all areas with some objectives being completed. Motion by Graves, seconded by Weber, and carried to approve Gary Ellis of Marquette Bank and William Craig of HTI as HCDC members A quarterly membership meeting is to be scheduled at the June board meeting. There being no further business, the meeting was adjourned. I� U • • Absent: LaVerna Birkland* Peg Mossberg* Jan Kreie* Nancy Dickson* John Langan Myron Hagelstrom Sandee Laffen* Sandy Casper Marcia Maus William Scherer* Jeanette Buchanan* Carol Conradi* Big Stone County Chippewa County Chippewa County Chippewa County Kandiyohi County Kandiyohi County Lac Qui Parle County McLeod County McLeod County Meeker County Meeker County Meeker County Renville County Swift County Yellow Medicine County Appleton Benson Dawson Glencoe Granite Falls Hutchinson Kerkhoven Litchfield Litchfield Madison Olivia Ortonville Renville Willmar Representing: PIONEERLAND LIBRARY SYSTEM BOARD Kandiyohi County Minutes of Meeting, May 14, 1990 " Present: !glen LaCombe Representing: " Judy Bohm " Yellow Medicine County Dorothy Tebben Bird Island " Stan Jacobson ' Hector Dean Aarvig Hutchinson - -" - Howard Christiansen " Willmar LeRoy Jans JoAnn Sneer Shirley Nowak Marie Schoener Howard Turck John Miller Gale Dahlager Lorna Carlson Lois Anderson " Elizabeth Erickson " Richard Baysinger " John Nevins Noel Phifer Maxine Weinrich " Dolores Brunner " Howard Tengwall Nancy Alsop " Judy Oestreich John Schulstad Helen Mahnke Monte Matheson Kevin Mulder • Ric Emery Also present: Burton Sundberg, Director Kathy Matson, Associate Director Norita Kath, Glencoe David Lauritsen, Chippewa County Steve Boehlke, Chippewa County Library Board Absent: LaVerna Birkland* Peg Mossberg* Jan Kreie* Nancy Dickson* John Langan Myron Hagelstrom Sandee Laffen* Sandy Casper Marcia Maus William Scherer* Jeanette Buchanan* Carol Conradi* Big Stone County Chippewa County Chippewa County Chippewa County Kandiyohi County Kandiyohi County Lac Qui Parle County McLeod County McLeod County Meeker County Meeker County Meeker County Renville County Swift County Yellow Medicine County Appleton Benson Dawson Glencoe Granite Falls Hutchinson Kerkhoven Litchfield Litchfield Madison Olivia Ortonville Renville Willmar Representing: Kandiyohi County. " Kandiyohi County " McLeod County " Renville County " Swift County " Yellow Medicine County " Bird Island " Graceville ' Hector Hutchinson - -" - Willmar'- " Willmar The May 14 Pioneerland Library System Board meeting began with a tour of;the Montevideo/ Chippewa County Public_ Library led by Steve Boehlke and David Lauritsen. Following the tour the board assembled and the meeting - was - called to order by chairman Ric Emery. C;ipp,c:a County Library Board Chairman Steve Boehlke extended a welcome greeting. Roll call was taken using a pass around sheet'. The first item of business was consideration of salary proposals from the Personnel • Committee. This was presented by Ric Emery and explanations given by B. Sundberg. N. Kath gave an explanation of the survey taken and D. Lauritsen presented a study of local salary comparisons. Questions were addressed and comments made. A motion was passed to accept the proposed payroll changes for 1991 (Schulstad /Nevins). (Proposed changes are attached to these minutes.) ,A motion was passed to approve the April 9 Executive Committee meeting minutes (Christiansen /Matheson). A motion was,passed to approve the treasurer's report (Tebben /Bohm). Mr. Sundberg highlighted some of the items in the auditor's report. Copies will be • filed with the state and.each governing unit in the system in 1989. A motion was passed to Accept the audit report (turck /Brunner). K. 'Matson presented the - statistical report, the Public Library Newsletter, Libraries in the News, along with local news clippings. She also reported on the April 19 -20 Retreat, which was attended by 50 people and distributed copies of an evaluation summary. h motion was passed to approve payment of the bills (LaCombe /Dahlager). R. Emery reported on the SAMMIE update. Mr. Turck, representing the Ad Hoc Agreement Study Ccmmittee. distributed a pronosal to change the =i_e of the board. Mr. Sundberg explained the proposal further and opinions were expressed concerning the vote values. This is to be studied ana evaluated and brought up again in the fu *ure. (The proposal is,attpched to these minutes.) The Long Ra *g? Plan had been received earlier and K. Matson distributed a summary. A motion was passed that the Executive Committee be given authority to act on this in June (Nevins /Phifer). ,.N. <Phifer reported his desire to meet with the chairman and directors before a Public Relations Committee be appointed. There was no old business. Sundberg explained the newly passed "Allocation of Levy Authority" Law, Article 3, 'Section 5, of Minnesota Statutes 139.392. A resolution was passed that the PLS Board assume responsibility for the allocation of the regional library system levy 'authority throughout the PLS region. (Copy of the resolution is attached to these minutes.) (Oestreich /Weinrich). A motion to table (Dahlager /LaCombe) failed. A motion was passed for the re- investment of an Vehicle Amortization Fund CD. (Christiansen /Nowak). The Executive Committee will meet June 11. TKe meeting was adjourned. +2 /D 1AVN• sillft0 - PFJNLrAL.4J II,RARV x0.014 COUNTV 34 EAT 1990 Otis$*# 01 FUND I00.4W, i1AANCIAL SYST4M 611PE0,9ITURA- {USOSLJW ".. .... IP3163 ►AGE 11SAAAL- _ _ . - .- -. _. AS if 014 _.. .. Pc RCFNT 96 YEAR ACCOUNT DESCRIPTION CURRANT ACTUAL ACTUAL 204T - ACT - -- - - -- SUDGET "' 7NTS -NpMTN YEAR -TO -DATE "'OIFP06010E PC1 31 LJSKAKY •Eli01IBy SERVICES _ 6105 SALARIES AND dAGES TOS.ODO.00 66.355.17 329,940.30 166,159.67 41 611_J HEALTH INSURANCE 11,000.00 1,166.1 6,003.69 - 12,196.31 Ad ___ __ 612J HEALTH INSURANCE - DEDUCTIBLE 3,640.00 .00 1,645.66 1,0114.36 46 6130 tETi REM-t Yr (NSUAaNCE a9.724.00 6,397.3) 32,130.$* 44.S83.56 6J • TOTAL PERSONAL SERVICES 900,324.oa , 74,549.11, ... 371,06.11 szD.ns.0 43 • Ito M:rERIALT - -620, 8JORS - ADULT 6211 BOOKS - CHILDREN 120,000:00 1.055.46 30,939.40 ;9.069.60 29 621, SEVERAL REFERENCE J6,040. 00 1,197.32 ll.90.94 24.492.07 33 $22. 0E4100TCALS ♦6,000.00 4.213.41 10.917,67 5.002•!1 6a 6275 PAMPHLETS 1A,150.00 .171;.06 111.641.95. 11:10',. JS 116 6211 REVSON LIBRARY RAfFRIALf - $00.01 1,11}6.01 .00 1N.42 .OJ )70.93 101. JA 1.L15.J7 1 24 _ 321! CXIPPEYA COUNTY LIBRARY MA TkR [lLS 19,255.00 _ _ 1',52d.99 1.614.99 13.µ0.01 30 6I4J MONrFV}OEJ NArF4thLS 13.6DO.0, SS9.07 5.607:72 7".7•L.,e 43 621, 16NN FILMS 6251 SAFES - 4,000.01 .00 - 1•BOO.OU G.10U. 00 49 AUDIO 6j S> 01070 015.5 AND TAPES S. OJO.JJ _ "4.50 3.830'.57 - 1.363..3 73 62S� SLIDES AND FILM STRIPS 4U0.OJ 2,0.00 34.ds 161.41 - 61S> MICaFORMS - 700,04 - .00 100 .OJ .. - - 24:95 45..40 :.. 2.75.,5 0 6171 5140TNG • TOTAL MATERIALS 1.000.04 .00 21S.S1 761.49 4 21 244.431.DD 16.953.56 .A T.2N.22. IS7.163.78 36 • 120 !.rALOG /MG - 6311 OCLC AVO OTHER C444GES 16.648.D0 .00. 5.816.50 4,19 „01 41 5371 CON VENDOR C444;FS • TOTAL CATALOGING :4,100.00 1.413.45 11,919.57 13.19,,.:1 4P 40.608.00 17.735.87 21.672.13 N • 13D VL41CLES - - - HSJ OPERATION AND MAINTENANCE 635J INSURANCE 14,600.00 1•.)76.56 S.TJ2.86 - 0•$57.14 xj SJ7,, ANO2TIIATION 3,415.00 9.000.00 J34.16 L.958.6d 1,446.12 ST • ,_ -TOTAL VEHICLES ,26.015.00 .00 . .OU 1 Ti J04'. 0 16.32!,46 J 30 • 140 COMMUNICATION - - • 641J TELEPHONE &NO LINE C4ARGFS S424 TtRMINAL MAINTENANCE 9,000.01 V92..36 4,431.77 .. .,-, ♦4P. Z-7 41 643. POSTAGE AN-) SMIPPING 11000.00 12,715.0,1 56J.00 Sas.OJ 43,.JD 117' • TOTAL COMMUNICATION 12.715.00 693.55 2.235.91 6,141.16 9.221.95 0.493.05 At • 150 F411PMFNT 6487 NEW EQUIPMENT 646J t/V EQUIPMFNT 2,654.OJ 57J.00 1.112.90 /.531.10 42 $474 V }N/E VA VGE AND CONTRACTS 1,000.04 I..000.OJ 171.73 171.11 021.1/ 1T •. TOTAL AL EQUIPMENT 1.140.45 14.3.4,24 s9y,75 9J __. - 35.655.00 2,565.65 15.595.47 3, 159..13 K • 160 OriEt 6305 CJST]Jf AL SUPPLIES AND E0UIP4t V3 1.500.04 1.157.98 1.675.37 lly.3 t- Ill AND ►Al NI fVG $510 PROMOTIONAL 6515 PADMOIIONAI AND PROGRANMINI 07,494.04 /.UT4.Y6 12,704.lJ 1..73/.17 is 6521 MILEAGE AND XEE TINES - STRIP I. DUO. D1 6,000.00 132.36 1.017.02 12.47- 101 6525 4ILE4GE AN0 REE7INGS - TRUSTEES 4.00D.00 675.41 121.10 3.30-3.51 l.tdl. 7a 1.694.49 1.S16.27 SS 37 _ 6331 ►AOF. MEMBERSHIPS ETt,sIFtS3 655 1MS,A ANLE 4JO.OJ .00 240.01 1'174 JO it 6541 ADS AND LtGAL NJTICES 11.500.01 100.00 .40 10.617.00 473.00 94 6645 6U77TIN. 6SS. 5JNFINUIIN4 1.500.03 .00 1.50J.4O .00 I. S.O.O.) 17JJ J0 .J0 J 110 sf SS CJYf1NU[NG EDJCA TI DN 3.000.00 SOO.DO L2S.00 1.12SJ0 i.476.J9 36 62 SP SC404ts4lP FUND 1.000.04 31.00 .U0 7411,00 205.JO- 141 65SJ EATEN.I,M CONTRACTS • 19.500.0, .JO .00 11 300.50 1,JOJ.f49 J TOTAL OTHER *0,494.00 6,11d.11 37,922.91 30, 117169 SS • L70 SPFCT4L 66IJ GLENCOF FRIENDS. 1981 1.369.00 6620 RGWL 2.714.0a .00 _ .00 I. H7.00 J $634 LJCaL FQUIPMFVT 6S S J STATE SAL,S Tat x.000.01 4YAs 2,127.45 J,.66.00 122.45- lOe 6664 FAMILY TICS FUND 2.000.00 5,041.0) .00 92.70 719.45 1.151.55 37 667J LAR4F PAINT F JNJ. 1 ,998.0,) 146.17 3,4,3.74 1,412.42 1,SS7.26 69 • TOTAL SPECIAL 15 144.00 , 290. {2 5,007.11 486.77 T.06.68 $3 113 •• TOTAL LIBRARY 1.136.386.00 loy.960.10 S54,953.25 781.432.75 42 •4001AL TOTALS 48 ACCOUNTS 1,336.386.00 105,960.10 554.953.25 701,432.75 42 _ ,BALANCE LEFT ON RAND $143,383.50 $143,383.50 1 w�lJlpVVF rIJ7. .;1 ,I.a..1r ,Y, I,'I ear 11 Nil r�9u • /JI /7V Ih If 9,,A 1'V YINA•IC14L •VwI.M IF,1,1 Pwa 1 Ilt39t 4 nl N/V0 AFVFNUC- UU10,LINE AS OF S/90 1J11: 6 /O1 /Y3 S,µgy -- - - -- -- CAROL CONRAOI. TPPA6URRP,PL8 PtRCEhT nG YEAR 42h �{ +•' ---- #6GAl/Nr DEKRIRFION -- CURAENT ACTUAL ACTUAL VD6T - ACT BUD"I TNIS -MONIM Yt AR- TO.DATL UIFFERENLF OCT BALANCE. CARRIED FORWARD $238,983.42 $143,296.48 i ARV -_ - -- - • 7010. RECEIPTS SI01 BASIC SMrE /PE0E441. AID 23I.000.nJ on 9 ?.. "6. ')J - 40.vn4.u0 '> ►IO RIS $ ~ cwmrY 2?.009.nJ. .GO 11,044.47 11. J44.54 Su 11115 .CHIPPEWA COUNTY 14,3,2.nu .UO f7,101.0J 11,I61.u0 SO 3120 KANJIVONT COUNTY 117,454.0J .JO 54,227.OU S..2 ?7.01 5,) P44t"AUNTF an,425.0U .uo 15,217,SJ 1> 27). >0 S0 5223 MC LFOO COUNTY )2,737.00 .u0 36,1114.50 74,110.20 40. 9130 MEEKER COUNrY .4,204.00 .JO J4.1,2.)U 4,,144.00 54 S2 �1ENVK EE COUNT, -- 75,134.00 .u0 14,571.110 4u,737.00 P6_ ' 511> SHIFT CUUNTY )4,500.03 ..0 17.7UO.04 17.211 J.JO SO - i 11171 YtLL)W MFDICINF CUUNTY J4,A11.0U .01. 1? 6J?.04 74 X0).01 10 4J ♦PPLEIOM - -- - 9,au S.OU .uO. 4,622.50 4,•52.50 SG S14> DtNSON ♦A.0iU9.0O in ^.lu4.SJ f04. 50 50 SU GLENCUP 26.425.04 .u0 11, ?12.SJ lJ 21 50 SU' SS GAACFVILLE 1,515.0) .U0 1,937,5,) 1.971.50 4J_ - '101 GRANITE FALLS t1,1Y5.0u .U0 10.547,Su 1.,577.50 SO 3160 MUTCNINSON 57,444.113 .60' .; 4, A4q,0J 20.040. u0 SJ.. S16y K.AA"vVtN - ), 9dA.0. .v0 1, 9V4. OU 1,004.00 Su S TO L.ITCHFIELD 41,95 ?. Ov .Jn 27, 92 A. OJ ?J.V ?9..0 SO 5172 OLIVIA 10.n.2.nu .UO 9,901.Ou 9.V61.40 SJ - 5175 OMTJNVILLE .7,1U9.nu .Jn 4.1Y4.IJ 0.f94.J0 Su 319J w /LLMAR un 46.615.OJ 40,372.00 SU 11 5195. 9IQU ISLAND •'. ri�r.,nJ .u0 4,427.3.. 4,4 ??.JA SJ 17.6,0,04 .00 A 4[1.00 R.JZA.40 Sy 5195 MtCrOR 7,747.OU .u0 4 A14.5U (,071.10 SO 5203 MAnISON 14.705.nG J.591.25 l.ltl?.5U 7.1RL.S0 SO OS RENVILLE 9.901.nu .JO 4.900.5u ,.VAO.in 14 54W CASH AFCFIPTS C SALES TAX 4G,SOO.Ou :,.81.35 20.0J1.R3 .0,441.17 21.140.30- 43 5470 G(F75 I,Du ^.OJ 31d.U0 11 0 2,16.0 210 0 ... 90 INTCAt-*F - - -_ _ 7,S.O.nu 175.0 1,?,4.%d ,,eal.e? 4, • {SU,T0TAL RECEIPTS 1.251.824.00 7,651.73 522,S73.68 720.2 SO. 32 42 • 020 AEI43USEMENTS (LOCAL 4OVER4MENT) Stlnl At(MByR>EAFMTS - C41PPEWA COUNTY 3 ?,0-0.110 .01 14 114.nJ 10.01,.00 1r SU •�` Ty AcIN8yA6E MEMFH-� *"Silk (MAIFKIAL6 ONLY) 1.514.0v .00 1 S.O.Ju 79.00 9> 5640 RETHS - CHIPPEWA COONIV (MATFRIMLS ONLY) 19,715,00 .in 19 OJO, nu 2,252.J0 52 SV5J AiIMB - MJNTEVIOFO (MATkRl4LS ONLY) 11,631.00 l.>OJ.un I,SGO.OU 12,101.00 II REvostmEMENTS (LOCAL GOVERNMENT) 66.460.00 1.500.00 29.014.00 11.446.00 44 0 "a -aw".4 At FIMURSEMEMTS - -- - wSON 0I4EA REIMRURSEMFNTS ?.959.0) 1,202.,5 1,42 ?,Si ,94.29- II) • TOTAL �- OTHER REIMBURSEMENTS 2.958.0,) 1,202.45 7,4S2.SY 494.59- It? i • 090 314.p .2,;JS 4Y10 GL ".0 JE FU40 I, AV'). 01 24 - KCYL' - -- - 7.747, OJ ..n .0. 2.717.00 U S925 LOCAL FJUI•t1ENT 7,000,nJ .U0 .0J 4,41..00 U .• 4910 FAMILY TIES FUND S.O. ?.nu .JO .OJ 2. J4 :.L0 J - 5940 LA"F PRIVY FUND 1,999.110 .u0 ,nU 1,090.un 0 SVSJ SALES TAX 2,nUn.nu in ,1U - .JnJ.UJ G • TOTAL OTHER FUNDS 15,148.OU .00 .OU IS.14V.00 J i TOTAL L18RARY 1,336.390.00 10.160.18 555,040.27 781,349.7) 42 ••• FINAL TOTALS 40 ACCOUNTS 1.736,140.00 10.360.1E 555,040.27 751.349.77 42 -,_ RECEIPTS AND BALANCE • $249,343.60 $698,336.75