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cp04-09-1991 cHUTCHINSON CITY CAI.— F"'DAR _ April 7�_..r _A 13 b'. VE DII_3LAY -10- 10:00 A.M. - Directors Meeting at City Hall S U P D.�Y -7- 2:00 P.M. - Patriotic Program DAYLIGHT SAVING TIME BEGINS!! THURSDAY -11- MONDAY -B- 5:00 R.M. - Special Meeting for Nursing Home Board at Burns Manor r=ZIaAY -12- rev 7:30 P.M. - City Council Meeting at City Hall - 13 - LO NG MAY IT WAVE OVER THE LANs in Library Square or Recreation Center if Inclement Weathe NKMKN1 ftA0 DAYLIGHT SAVING TIME BEGINS!! THURSDAY -11- MONDAY -B- 5:00 R.M. - Special Meeting for Nursing Home Board at Burns Manor r=ZIaAY -12- rev 7:30 P.M. - City Council Meeting at City Hall - 13 - LO NG MAY IT WAVE OVER THE LANs AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 9, 1991 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Robert Brauer, Seventh -day Adventist Church 3. Consideration of Minutes - Regular Meeting of March 26, 1991 and Special Meeting of March 29, 1991 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - March 1991 2. Park & Recreation Board Minutes of Feb. 27, 1991 • 3. Nursing Home Board Minutes of January 24 & 31, 1991 4. Airport Commission Minutes of March 18, 1991 5. Hospital Board Minutes of February 19, 1991 Action - Motion to order report and minutes filed 5. Public Hearing - 8:00 P.M. (a) Main Street (T.H. 15) Traffic Control And Striping Improvements Action - Motion to close hearing 6. Communications. Requests And Petitions (a) Consideration of Request for Installation of Two Street Lights On Park Island Drive Action - Motion to reject - Motion to approve and refer to Hutchinson Utilities 1 CITY COUNCIL AGENDA - APRIL 9, 1991 0 7. Resolutions And Ordinances (a) Ordinance No. 91 -31 - An Ordinance Of The City Of Hutchinson, Minnesota, Amending City Code Section 6.40, Subd. 2 (A) Governing the Imposition Of A Lodging TAx And Adopting By Reference, City Code Chapter 1 And Section 2.99 Which, Among Other Things, Contain Penalty Provisions Action - Motion to reject - Motion to waive second reading and adopt (b) Ordinance No. 91 -32 - An Ordinance Amending Zoning Regulations In The City Of Hutchinson And The Official Zoning Map (Rezoning for H.T.I.) Action - Motion to reject - Motion to waive second reading and adopt (c) Resolution No. 9460 - Resolution - For Purchase Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 9461 - A Resolution Accepting $137,500 From Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 9462 - Resolution Authorizing Sale Of Unclaimed Property Action - Motion to reject - Motion to waive reading and adopt (f) Resolution No. 9463 - Resolution Authorizing Appropriation Of Unclaimed Property Action - Motion to reject - Motion to waive reading and adopt • F% 0 CITY COUNCIL AGENDA - APRIL 9, 1991 8. Unfinished Business (a) Consideration of Evacuation Plan for Country Club Terrace Mobile Home Park (DEFERRED JUNE 11, 1991) Action - 9. New Business (a) Consideration of Revising Cemetery Fees Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (b) Consideration of TKDA Engineer's Consulting Agreement for Airport Improvements Action - Motion to reject - Motion to approve • (c) Consideration of Accepting $5,000 Donation from Hutchinson Baseball Association to Construct Restroom Facility At Veterans Memorial Field Action - Motion to reject - Motion to approve (d) Consideration of Purchase of Spectrophotometer for Water /Wastewater Departments Action - Motion to reject - Motion to approve (e) Consideration of Robert Elliott Agreement And Amendment to Lease, dba Town And Country Saddlery And Town And Country Tires, In Shopko Downtown Development Site Action - Motion to reject - Motion to approve (f) Consideration of Future Use of Old Water Plant Action - 10. Miscellaneous (a) Communications from City Administrator n L I E7 CITY COUNCIL AGENDA - APRIL 9, 1991 11. Claims Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment • n MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 26, 1991 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Sherman Buschow. 3. MINUTES The minutes of the regular meeting of march 12, 1991; bid openings of March 22 and March 19, 1991 and special meeting of March 19, 1991 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS Ob 1. FINANCIAL REPORT - FEBRUARY 1991 2. PLANNING COMMISSION MINUTES OF FEBRUARY 19, 1991 (b) GAMBLING LICENSE FOR MINNESOTA DEER HUNTERS ASSOCIATION RAFFLE (c) INTOXICATING LIQUOR LICENSES: 1. THE UNDERGROU 2. VICTORIAN INN 3. THE COACH 4. THE GOLD COIN 5. O'TOOLE'S (d) REQUESTS FOR REDUCED REFUSE RATE (e) APPOINTMENT OF JIM MILLS TO NURSING HOME BOARD (7 -1 -91) The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to order report and minutes filed, issue licenses, with O'Toole's intox- icating liquor license contingent upon the necessary materials provided to City by March 27, 1991, approve reduced refuse rate, and ratify appointment. u 1 0 r CITY COUNCIL MINUTES - MARCH 26, 1991 0 5. PUBLIC HEARING None. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO USE LIBRARY SQUARE ON APRIL 7, 1991 FOR PATRIOTIC PROGRAM Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to approve the use of Library Square and waive the rental fee for the recreation center in case of inclement weather. (b) CONSIDERATION OF REQUEST FOR MARION GRAHAM TO ATTEND LAB TRAINING SCHOOL IN EAU CLAIRE, WISCONSIN Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Lenz and unanimously car- ried, to approve the school. (c) DISCUSSION OF LODGING TAX BY BOB MLYNAR Mr. Bob Mlynar reported that four out of five lodging establishments favored the lodging tax extension. It was requested that the sunset provision be dropped from the proposed lodging tax ordinance. Following discussion, Alderman Erickson moved to approve the lodging tax, to drop the sunset provision in the ordinance, and to waive first reading of Ordinance No. 91 -31 and set second reading for April 9, 1991. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF REQUEST BY OPTIMIST CLUB TO USE LIBRARY SQUARE ON APRIL 20, 1991 FOR "GREEN -UP CLEAN -UP DAY" Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9457 - RESOLUTION FOR PURCHASE • 2 • CITY COUNCIL MINUTES - MARCH 26, 1991 The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF SUBDIVISION AGREEMENT FOR WAL -MART (DEFERRED FEBRUARY 12, 1991) The motion was made by Alderman Mlinar, seconded by Ald- erman Torgerson, to defer. Following discussion, the mo- tion was unanimously rejected. Alderman Torgerson moved to approve the Wal -Mart subdi- vision agreement, contingent that it be signed, with all the conditions of the City being met. Motion seconded by Alderman Mlinar and unanimously carried. 9. NEW BUSINESS • (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve dis- continuation of service at noon on April 1 unless other arrangements had been made. (b) CONSIDERATION OF HANGING SPECIAL SPRING FLAGS ALONG MAIN STREET MainStreet Coordinator Kay Johnson reported on the spring theme and the project of hanging flags along Main Street, starting May 1. Following discussion, the motion was made by Alderman Erickson to remove the U.S. flags after the April 7 event in Library Square and install the special spring flags at date proposed. Motion seconded by Alderman Torgerson and unanimously carried. (c) CONSIDERATION OF INDUSTRIAL WASTEWATER DISCHARGE FEE Following discussion of the permit application fee of $100 per year for each permit, the motion was made by Alderman Lenz to approve the fee and waive reading and • adopt Resolution No. 9458. Motion seconded by Alderman 3 CITY COUNCIL MINUTES - MARCH 26, 1991 • Erickson and unanimously carried. (d) CONSIDERATION OF ADVERTISING FOR BIDS FOR NEW ENTRANCE AT CIVIC ARENA Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to approve advertising for bids. (e) CONSIDERATION OF APPLICATION FOR SOLICITORS LICENSE BY MIDWEST CITY DIRECTORY Sgt. Ron Kirchoff inquired about phone solicitation and a policy on issuing licenses. Following discussion, Ald- erman Torgerson moved that the City Administrator, City Attorney and Police Department come up with a recommenda- tion. Motion seconded by Alderman Erickson and unani- mously carried. The motion was made by Alderman Torgerson, seconded by • Alderman Mlinar and unanimously carried, to approve and issue license. (f) CONSIDERATION OF APPROVAL OF AIRPORT CONSULTANT SELECTION FINALIST Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve Toltz, King, Duvall, Anderson & Asso- ciates as airport consultant. (g) CONSIDERATION OF SUPPLEMENTAL AGREEMENT FOR JUUL CONTRACTING ON T.H. 7 EAST FOR LETTING NO. 3 (1990) Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously car- ried, to approve and enter into agreement, subject to verifying the accuracy of the total figure. (h) DISCUSSION OF MAIN STREET (T.H. 15) STRIPING PROPOSAL BY MN /DOT TRAFFIC ENGINEER KEITH VOSS Engineer Keith Voss reviewed MN /DOT's plan of striping on Hwy. 15 and 7. He stated the State would do all the pavement markings, except for the crosswalks. There was also discussion regarding the number of accidents at the . 4 CITY COUNCIL MINUTES - MARCH 26, 1991 intersection of Hwy. 7 East and Bluff Street. It was the consensus that the City Council and MN /DOT should schedule a public hearing concerning striping, po- tential on- street parking reductions, and flow of traf- fic. The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to hold a pub- lic hearing, 8:00 P.M., at the April 9, 1991 Council meeting. (i) CONSIDERATION OF ORDERING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS ON LETTING NO. 1, PROJECT NO. 91 -01; LETTING NO. 2, PROJECT NO. 91 -02; AND LETTING NO. 6, PROJECTS 91 -10 & 91 -12 Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve the plans and specifications, adver- tise for bids on April 22, 1991 at 2:00 P.M., and to waive reading and adopt Resolutions No. 9445, No. 9446 is and No. 9447. (j) CONSIDERATION OF AWARDING BID FOR LETTING NO. 8, PROJECT NO. 91 -15 (1991 ASPHALT PAVEMENT CRACK SEALING) Engineer Rodeberg commented on the bids received and rec- ommended awarding the bid to the low bidder, Sioux Falls Surface Seal. Mr. Bob Krueger, owner of Sioux Falls, re- ported that the problem the City had with their work last year was partly due to product error with the material used so some of the problems will be corrected by his company. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to award contract to low bidder, Sioux Falls Surface Seal for $14,720, and to waive reading and adopt Resolution No. 9448. (k) CONSIDERATION OF PRELIMINARY PLAT OF NORTH OAK RIDGE SUBMITTED BY KEVIN COMPTON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Torgerson questioned the name of the plat and suggested that "Oak" not be part of it. Following dis- cussion, the motion was made by Alderman Mlinar to ap- 5 CITY COUNCIL MINUTES - MARCH 26, 1991 prove the preliminary plat. Motion seconded by Alderman Torgerson and carried four to zero, with Alderman Erick- son abstaining. (1) CONSIDERATION OF VARIANCE REQUESTED BY MARVIN WILLHITE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously car- ried, to approve variance and Planning Commission recom- mendations, to waive reading and adopt Resolution No. 9449. (m) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF SCHOOL DISTRICT PLAT SUBMITTED BY HUTCHINSON SCHOOL DISTRICT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz, to approve the plat. During discussion, it was recommended that traffic access the proposed site • from Kay and Larson Streets, Dale Street off of 8th Avenue or from the south. Also, the school district was asked to consider putting in a buffer to the north side of the property with a berm and evergreens separating the school property and residential property. Supt. Glenn Matejka stated that the access route to the property could affect the ,location of any potential building on the site. However, this problem could be worked out prior to any future construction since the school district was made aware of the situation. Men- tion was made of the need for handicap transportation by mini -bus. It was pointed out by Supt. Matejka that it might be premature to spend money putting in a berm be- fore the school district knew the use of the property. No building was projected for the near future. Most likely, the land would be used for ballfields and open space. City Administrator Plotz reported that a school build- ing required a conditional use permit. All the condi- tions would be determined when the permit was approved. City Attorney Anderson commented that since the school was agreeable to the buffer, the details should be left for a future date. 6 0 CITY COUNCIL MINUTES - MARCH 26, 1991 Alderman Mlinar moved to amend the motion to include ap- proval based on primary access to the property from the east or south and some type of buffer or berm to be con- structed on the north side of the property. Motion sec- onded by Alderman Lenz. Mr. Kevin Cowles, 1105 Goebel Street, stated he bought his property in good faith and because of the park. Al- though there is a good working relationship between the City and school district, the School Board doesn't work with homeowners. Therefore, he suggested to table this item for a month so that the school district and home- owners could work out a compromise on (1) visual separ- ation between the school and residential property, (2) traffic access, and (3) park area. He would favor a berm if the property was being considered for a ball field or school field. Mr. Dave Anderson, 1055 Goebel Street, commented that he also bought in good faith. It was a dead -end street with • a park across the road. He felt the property value was being decreased if the action under consideration was ap- proved. Mr. Anderson stated that it wasn't very often the master plan was changed. This new proposal was not in the original plan, which was for a residential area. A covenant agreement was signed, and the affected parties must deal with the covenant. He was bothered by the new plan and didn't feel protected if the plat map changed. City Attorney Anderson stated there would be a court pro- ceeding and some of the proposed policies would be dis- cussed. The use of the property could be changed; how - ever, the Comprehensive Plan was only a guide for the City to follow to conduct its public policy. He com- mented that schools were allowed in residential areas, and the school district can legally do what it's propos- ing. But the private property owners also need protec- tion. The task is to determine the most appropriate use for the property. Alderman Mlinar interjected that there had to be just cause for a denial. Dr. Tom Lyke, member of the Planning Commission, stated he was speaking on his own behalf. He commented that • there was a procedure to follow on the original plat of 7 CITY COUNCIL MINUTES - MARCH 26, 1991 property. He pointed out that there were two preliminary plats for discussion, and all were in agreement as to how they should be developed. The school district showed no interest in the property at that time. Since public hearings were held, he questioned why this issue wasn't addressed during the platting stages. The Wagners didn't express any opposition to a park in the area. A public hearing was held for the final plat, and it was carefully platted. Then it was approved by the City Council. The Planning Commission did not deviate from following the plan. He felt that once the covenant was signed, it should be followed since consistency was important. Dr. Lyke thought it was the obligation of the govern- mental body to protect the citizenry; they should not have to protect their own rights. Rev. Brian Brosz, 685 Kay Street, asked why it was so im- portant to expand in the areas where the other buildings were located. He questioned if the kids had to be bused to one central location. • Supt. Matejka responded that the schools were not all in one area. However, the school district could not find another available location. The district annexed prop- erty to build the Middle School. He stated a lot of planning went into the selection of school sites, and there are long -range plans to add on to West Elementary and the Middle School instead of building at another site. The school district cannot predict the future. Nancy Anderson, 1055 Goebel Street, asked why the school hadn't considered property across School Road or South Grade Road. She expressed concern regarding heavy traf- fic and inquired about the possibility of erecting stop signs and putting in crosswalks. She stated that the Comprehensive Plan did not have the Wagner Development as one big area. The plat planned for a park in the area. The City Engineer reported that the law required one acre of land for each 100 students. At present, the school district is short three acres. Alderman Torgerson encouraged the property owners in the area to talk to the School Board members and others to learn all the facts regarding the use of the property. • 8 0 CITY COUNCIL MINUTES - MARCH 26, 1991 Attorney Anderson stated that the existing covenant park could be vacated and public hearings held, at which time the property owners could object. An advantage to delay action would be: (1) to allow some issues to be resolved, (2) to deal with the expectation of the property owners that the original plat would never change, and (3) to deal with public policy concerns. Supt. Matejka requested the Council to delay acting on this matter and invited the property owners to attend the School Board meeting on April 9, 1991 at 5:30 P.M. to discuss this issue further and to clarify some misunder- standings. The motion was made by Alderman Mlinar to amend the motion to accept Supt. Matejka's recommendation and to table until the April 23,1991 Council meeting. The mo- tion was seconded by Alderman Torgerson and carried four to zero, with Alderman Erickson abstaining from voting. (n) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON SCHOOL DISTRICT IN WAGNER DEVELOPMENT CORP. PLAT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to table the con- ditional use permit until the April 23, 1991 Council meeting. (o) CONSIDERATION OF REQUEST BY HUTCHINSON TECHNOLOGY, INC. TO REZONE FROM R -2 TO I -1 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Lenz, seconded by Alderman Mlinar and unanimously car- ried, to approve and waive first reading of Ordinance No. 91 -32 and set second reading for April 9, 1991. (p) CONSIDERATION OF VARIANCE REQUESTED BY 3M COMPANY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve the variance and waive reading and adopt Resolution No. 9452. CITY COUNCIL MINUTES - MARCH 26, 1991 0 (q) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY 3M COMPANY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve the conditional use permit and waive reading and adopt Resolution No. 9453. (r) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM DAGGETT, HUTCHINSON MFG. & SALES INC., WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimous- ly carried, to approve the conditional use permit and waive reading and adopt Resolution No. 9454. (s) CONSIDERATION OF VARIANCE REQUESTED BY BRUCE RANNOW WITH NO RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve the variance and waive reading and adopt Resolution No. 9455. (t) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF HOWARD'S ADDITION SUBMITTED BY WARD HAUGEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION During discussion, the City Attorney reported that Ward Haugen had been very cooperative with the City. The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve the plat and waive reading and adopt Resolution No. 9456. (u) CONSIDERATION OF SKETCH PLAN SUBMITTED BY PETE KASAL (TWO MILE RADIUS - LYNN TOWNSHIP) Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to refer to the County with no objection. (v) CONSIDERATION OF PROPOSED CUTS FOR 1991 CITY BUDGET Following a presentation by Finance Director Kenneth 10 0 CITY COUNCIL MINUTES - MARCH 26, 1991 Merrill, the City Council asked to go on record that if the completed 1990 finance report showed a growth in sur- plus, they would look at the surplus to buy capital expenditures. Also, the Council would look at using bond funds to obtain capital equipment for engineering. They would, likewise, review some of the programs that have been added to the budget in recent years. There was also discussion regarding replacement of the street department garage door this year. The motion was made by Alderman Torgerson to approve the recommendations of the Finance Director. Motion sec- onded by Alderman Mlinar and unanimously carried. (w) CONSIDERATION OF HOSPITAL BOARD RECOMMENDATION TO APPROVE PURCHASE OF CAT SCAN EQUIPMENT Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the unit purchase and five -year serv- ice contract with Picker in the amount of $701,560. (x) CONSIDERATION OF RETAINAGE AGREEMENT WITH GENERAL CONTRACTOR FOR HUTCHINSON COMMUNITY HOSPITAL Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and enter into agreement. (y) CONSIDERATION OF SUPPLEMENTAL AGREEMENT NO. 1 FOR DIAMOND 5 WRECKING, INC. ON LETTING NO. 1, DOWNTOWN SHOPKO DEVELOPMENT SITE, PHASE I Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve and enter into agreement. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported that tomorrow the tanks will be removed from Mike's Mobil at the Shopko site. City Attorney Anderson stated that the Corrective Action Plan was submitted to MPCA about a month ago. As -soon as the . City receives approval, it can apply for reimbursement. 11 CITY COUNCIL MINUTES - MARCH 26, 1991 0 The City Administrator commented that proposals had been received for electrical improvements at the temporary liquor store location. It was his recommendation to ac- cept the low bid from Quade's in the amount of $2,900. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the proposal from Quade's. Administrator Plotz reported that the roofing proposals were due at 5:00 P.M. on March 29, 1991. Alderman Tor - gerson moved to hold a special meeting at 5:00 P.M. on March 29, 1991 to act on the proposals. Motion seconded by Alderman Mlinar and unanimously carried. (b) COMMUNICATIONS FROM ALDERMAN CRAIG LENZ Alderman Lenz stated that it was the consensus of the Planning Commission to proceed with rezoning the Hornick property on the corner of Hwy. 7 and 15. • Alderman Lenz inquired about the resolution of the issue regarding the car impounding contract. Attorney Anderson reported that the problem had been resolved administra- tively. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar asked about the cemetery road. He was informed that City staff would try to upgrade the road with materials already available. Alderman Mlinar commented on the memorandum addressing the first week of city -wide curbside recycling. (d) COMMUNICATIONS FROM ALDERMAN DON ERICKSON Alderman Erickson questioned when the cold storage build- ing would be demolished and when the bids would be adver- tised. Attorney Anderson responded that the asbestos re- moval had to be coordinated with the salvage. Therefore, the demolition would probably be in June. (e) COMMUNICATIONS FROM CITY ATTORNEY The City Attorney requested approval of the retainage • 12 0 CITY COUNCIL MINUTES - MARCH 26, 1991 agreement with the hospital's mechanical contractor, Schwickert, Inc. of Mankato, MN. Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimous- ly carried, to approve and enter into agreement. (f) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg commented on the Wal -Mart project and his recent contact with their engineering firm, Bolton & Menk. (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. • 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:38 P.M. 0 13 • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, MARCH 29, 1991 The special meeting was called to order by Mayor Ackland at 5:00 P.M. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar and Don Erickson. Absent: Alderman Marlin Torgerson. Also present: City Administrator Gary D. Plotz and Fi- nance Director Kenneth B. Merrill. The Mayor stated the purpose of the meeting was to award the work for roofing the old fire station. Two proposals were received, namely: Laraway Roofing $11,960.00 Hutchinson, MN 10 & 20 year guarantee Martys' Roofing $ 9,500.00 Hutchinson, MN Warranty of Work Following discussion, the motion was made by Alderman Mlinar to • award the work to the low bidder, Marty's Roofing. The motion was seconded by Alderman Erickson and carried three to zero, with Mayor Ackland abstaining from voting. Finance Director Merrill requested the Council to approve a resolu- tion appointing Shearson Lehman Brothers as a depository of the City. The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Reso- lution No. 9459. The Hutchinson V.F.W. Post 906 and the Hutchinson American Legion Post 96 requested a parade permit for the annual Memorial Day Parade to be held May 27, 1991. The motion was made by Alderman Lenz, seconded by Alderman Mlinar and unanimously carried, to approve and issue a parade permit. The Nursing Home Board requested that the expired term of board member Marge Putney be extended to July 1, 1991. The motion was made by Alderman Lenz to ratify the appointment. Motion seconded by Alderman Mlinar and unanimously carried. • There being no further business, the meeting adjourned at 5:05 P.M. 01 j 0 I Ll mao C-4D4 W.9VMTetaNt OF pOr4�EaCE I �LLNI aeMMIOMOYIIa PM10d In YlINNtA 7Na1NIY `0070/ I •• °C° TPPe IaN disease act any arras In nlsrrr one setoaw Mriry as Got/ REPORT OF BUILDING OR 55T ZONING PERMITS ISSUED AND LOCAL PUBLIC - - -- - -- — -- - -- - CONSTRUCTION 103500 27 E 9 085 1 0 26 9999 027110 JAMES AAAKA_8106-- OTF1MAL -_ if your emhaache/rped, FOR CITY OF HUTCHINSON mark (X) appro x markfXl iste box WbwByrd o>pIW N srommann. CITY HALL 37 WASHINGTON AVE PEST NUTCNINSOA AN 5535`! ❑Discontinued issuing parmita ❑ Merged with aMdrer system ❑ Split into two or mgrs systems ❑ Annexed land areas PLEASE COMPLETE AND MAIL ❑ Had other changes THIS FORM ON OR BEFORE If no permits were issued during Bateau of 8r Censw Instructions am included. For this Period, mark IXl in the box —s ❑ s 1201 East Tarts Stites further assletanee. call collect and return this form Jeffersonville, IN 47132 1301)763-7244. NEW RESIDENTIAL PRIVATELYOWNED PUBLICLYOWNED HOUSEKEEPING Number of N l or of tam Valuation of Valuation al BUILDINGS No. Housing construction Housing construction Buildin Buildindp wits Omit cams units Owed cane Iel (b) Id lot Iel OI 1 I Single - family houses, detached - Exclude mobile homes. 101 1 Single -family houses. attached - Separated by Around to mof wall, -No wits above or below, end - Separate hearing systems and unity meters. (Count each unit as a separate budding) 102 Two - family buildings 103 Three and four - family buildings 104 Five -or -more family buildings 105 TOTAL - Sum of 107 -105 109 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLYOWNED NONHOUSEKEEPING Item Number BUILDINGS of YNUallon of Number of Valuation of No Builoirge Roams construction Omit cents ing Buildings Rooms construction Omit cane lel (bl lel till hl (f) 191 Hotels, motels. and tourist cabins (transient accommodations onlyl 213 Other nonhousekeeping shelter 214 NEW - PRIVATELY OWNED PUBLICLYOWNED NONRESIDENTIAL Item Number BUILDINGS Valuation of Number Valuation of No. of construction of construction buildings Omit cents building, Omit cents lal Ibl Id Id) Isl Amusement, social. and recreational 318 Churches and other religious 319 Industrial 320 Parking garages [buildings and open dockedl 321 Service stations and repair garages 322 Hospitals and institutional 2 Offices, banks, and professional 324 Public works and utilities 326 Schools and other educational 326 Stores and customer services 327 Other nonresidential buildings 328 Structures other than buildings 329 ADDITIONS, PRIVATELVOWNED PUBLICLYOWNED ALTERATIONS, AND Item Number Valuation of CONVERSIONS Number Valuation of No. of construction of construction buildings Omtr cane buildings Omit cents lel Ibl Icl lo) Isl Residential - Classify additions of garages and carports in item 438. 434 Nonresidential and nonhousekeeping 437 Additions of residential garages and carports (attached and detached) 438 raawst cvaunvt aN Haraeat slat -+ Total Valuation - $133,314.00 DEMOLITIONSAND PRIVATELY OWNED PUBLICLY WN D RAZOR OF SUILDINOS em Nultiber of NlmEof w No. BtiiWaga Mousing Buildaps Nine" unlls units I. Ibl Icl fill lei _ Smgle- femily Muses lattachedand detached) e46 5 5 Twa- femily buildings gag hree -end four - family buildin s 547 ive -or -more family buildings e{8 All other buildings and structures Bae INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT X500,000 OR MORE please provida the following information for each pa evil authorizing commuo,ion valued at 150D,000 or more entered in sections I through IV. Item No. Owner- Number of Number from Description p Name and address of ship of constructi sec. owner M builder Mork IX/ Omit cents Nou•m p auiM� I —IV one uniu lei Ibl Icl id) lei Ill I to) Kind of Wilding __________________________ ____ _______________________________ 0Nwite Sits .tlMess $ Kind of Wiltlmp ___ _______________________________ S ite saareu _ e Kind of Wlldlnp ____ _______________________________ ❑p,ivNr _it_s _ e ___ _____________ ____ Sddnss ❑P11WIL f Kng of Dulltlmp ____ _______________________________ �Ainte Sne eddrssa S Kind of buiMinp ------------------------------------ []Biros ___ _______________________________ Site address 5 Kind of Wilding ____ _______________________________ ❑Nmate Site sadnaa S Kind of OWOInp ____ _______________________________ 0l §irate _____________________________ Site address 5 Kira of building ____________________ ❑Rweu __________________ site edam.: _____________________ (]Pudic 4 Kind of building Sits a ddress __________________ (]Public ___ _______________________________ f Comments An You swan of any now permit ONo 0 Yes — Please give additional information in comments. jurisdictions? Name of person to contact regarding this report Telephone James G. Marka Are. coda Number Extension Title I _Building Official _ • • MINUTES Parks & Recreation Board February 27, 1991 Members Present were Lee Cox; chairman, Mike Cannon, Mike Schell, Linda Martin, John Mlinar, Virgil Voigt and J.P. Auer. Also present were Dolf Moon and Karen McKay. The meeting was called to order at 5:21 p.m. The minutes dated January 30, 1991 were approved by a motion made by Mike Schell and seconded by Mike Cannon; the board unanimously agreed. Old Business Survey - The survey was sent out to eleven neighboring communities, and some of the information is coming in. The board recieved a copy of expenses and revenues for 1991 of five cities. Some of the communities have facilties that are owned privately and programs that are run jointly with other organizations, which reflects on the data collected. The board will recieve a copy of all of the tallied data as soon as it is available. Spring Summer Brochure - The information for the.brochure should go to the printer February 28th. Because of the budget situation, the brochure will be distributed through the school system, kindergarten through grade six and delivered to the area pre - schools. Brochures will also be available at the Rec • Center, City Hall, the Library and other locations. The space for "other organizations" in the brochure has become -limited because of the addition of the Crow River Arts Guild and the recycling program. It may come to the point where other organizations will pay for a space; the Tennis Association is paying for additional space in the upcoming brochure. Wagner Addition - The board received a map showing the proposed site of the park, the school moved it from the original plans for the addition. The park will be half of 2.3 acres and will include a sun shelter and tot lot similar to Newcomers Park. New Business Late Registration Fee Increase - At this time, there is an early fee charged for programs, and after a specified date the regular fee is charged showing a $2 increase. This was designed to discourage late registration. After a brief discussion, Linda Martin made a motion to increase the late fee to $3, and no longer phrase it early registration, but rather a late registration. Mike Schall seconded the motion, and the board unanimously agreed. Park Adoptions - Deanne Dietel, representing the Lion's Club, presented Dolf with a check for $500. The Lion's Club is interested in adopting the current "Old Roberts Park ". The Rotary Club has budgeted $1,000 for 1991 to secure their interest in • adopting Hellands Park on School Road North. They have also expressed an interest in providing $1,000 a year for the next several years to support their park. 4-Al (2 ) Minutes Parks & Recreation Board February 27, 1991 Page two Park Adoptions Cont. The members of the Odd Fellows Lodge are interested in adopting the area south of the Super America gas station, referred to as Bridge Park West. They have already purchased memorial plaques that are in place in that area. Dolf will be attending a meeting and distributing a list of possible improvements for the area. The Knights of Columbus have expressed an interest in Kimberly Estates Park. T.P. questioned if there have been any service groups interested in the Tartan Park area. Dolf has always mentioned Tartan Park to interested groups. South Park R_eguest - Chris Sones, representing the Knights of Columbus, submitted a letter to the board requesting the use of South Park on Sunday, March 24th for a Easter Egg Hunt. The Parks Department will turn on the water and place some garbage cans in the park. J.P. Auer made a motion to accept the request as stated in the letter. Virgil Voigt seconded the motion, and the board unanimously agreed. 0 Kimberly Estate Petition - Dolf submitted a letter to Gary Plotz regarding the 'shelter that had be planned for Kimberly Estates Park several years ago to be funded with parkland dedication money. Ken Merrill will review the situation • after the 1990 audit is complete. Budget - The cuts from the 1991 Budget total $160,000 at this time. Directors and staff will be making their recommendations. Klabunde Property The city will continue to pursue the purchase of the property located at Ontario and Second Avenue Southeast. The original price for the house and lot was $52,000, it has been lowered to $26,000; it is adjacent to Tartan Park. 3M Truck Route - To releave some of the traffic from Main Street a new truck route is being developed from Highway 7 east to Michigan Avenue to Second Avenue, and Ontario Street to 3M. _Arena Renovations - The proposed construction has been put on hold until the last meeting of the council in March. Since the project is part of an agreement with the school, and has been funded with Utility money transfer, that the project will continue again in the spring. Gopher Campfire Smjj;ary - John Mlinar reported to the board that rail cars will be disassembled near the sanctuary, and that it may interfere with the wildlife. A letter of explaination will be sent to the Gopher Campfire members. A 'ournment - The meeting was adjourned at 6:15 p.m. by a motion made by Linda • Martin and seconded by Mike Schall, the board unanimously agreed. BURNS MANOR MUNICIPAL NURSING HOME MINUTES - JANUARY, 1991 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, January 24, 1991. Chairperson James Milles called the meeting to order at 5:20 p.m. Members present: James Mills Mike Carls Kay Peterson Don Erickson Marge Putney Elaine Black Roger Gilmer Robert Koepcke, Linda Callier, Secretary Asst. Secretary Members absent: Press: Robin Schoen, Hutchinson Leader Dave Clutter, KKJR /KDUZ Radio Guests: Linda Nelsen, Good Neighbor Jim Seifert, Charles Bailly Jan Luthens, Director of Nursing - - MINUTES REVIEW A motion was made by Kay Peterson and seconded by Mike Carls to approve the minutes from the last meeting. All in favor. Motion carried. FINANCIAL REVIEW Burns Manor received a check for $40,152.00 from Medicare for the period of 1 -1 -90 to 11- 30 -90, lump sum adjustment. The investment at Zapp Bank from Zeleny trust has earned $1,972.13 interest to date. Jim Seifert commented on 9 -30 -90 adjustments to financial statements - Workers Compensation adjustment of $53,457.00 biggest share of adjustment. Talked of projected rates for 7 -1 -91. BUDGET Linda Nelson went over 1991 budget items based on 98% occupancy and 2.5 case mix. A motion was made by Marge Putney and seconded by Roger Gilmer to table the 1991 budget until adjustments are made and discuss at a special meeting held on Thursday, January 31, 1991, 5:00 p.m. All in favor. Motion carried. DeWitt settling on a payment schedule. Marshall action started. Looked at rate increase effective 7 -1 -91. 4-4, l -�3 / January Minutes Page 2 A motion was made by Kay Peterson and seconded by Mike Carls to pay the following bills. All in favor. Motion carried. CONSTRUCTION Lundeen Floor Covering $ 5,700.00 Deming Construction 1,620.37 Designer Sign Systems 3 076.50 Patch Erickson 1,205.00 Design Dimensions 12 452.64 Balance - Memorial Fund: $ 58,336.25 Remodeling detail: Stairwell, firedoors, basement bathroom made handicap accessible - $ 30,000.00 OPERATIONS Admissions and discharges - staff reduction is needed due to drop in case mix. Employee Survey - G.N. goal 90% at 88 %. Good Neighbor goals - quarterly goals. MEETING • Don Erickson brought concerns from the City Council meeting The next Board meeting will be February 28, 1991 at 5:00 p.m. There being no further business, a motion was made by Mike Carls and seconded by Kay Peterson to adjourn the meeting. All in favor. Motion carried. Respectfully submitted: Ro ert Koepcce, Se etary Linda M. Callier, P. Secretary ATTEST: James Mills, Con u 1 0 BURNS MANOR MUNICIPAL NURSING HOME BUDGET MEETING JANUARY 31. 1991 ATTENDANCE Elaine Black, Roger Gilmer, Kay Peterson, Don Erickson, Mike Carls, Robert Koepcke GUESTS Jan Luthens, Linda Nelsen PRESS Robin Schoen, Hutchinson Leader EXCUSED James Mills, Marge Putney In the absence of Chairman Mills, Kay Peterson called this meeting to order at 5:15 p.m. Robert Koepcke discussed highlights from the revised 1991 budget, noting the inclusion of the Admission Coordinator position and support for the Business Office. Koepcke said that the Coordinator will help provide better customer service and more accurate financial data; Business Office support includes a telephone "auto- attendant" and transitional labor due to staff and assignment changes. Noted too that if a 98% census is maintained, these added expenses • plus general wage increases will still realize a 1991 profit of over $52,000. Don Erickson and Roger Gilmer motioned to accept this revised 1991 budget, with any general wage increases contingent upon cash availability to be reviewed at the March 21 Roard meeting Approved. Koepcke noted the recent Legislative Auditor's report which indicates many state nursing homes are financially stressed. Koepcke requested the formation of a Budget Committee, consisting of 2 Board members, the Administrator, Auditor and Good Neighbor consultant. This Committee will meet in October to review budget assumptions before the draft budget is presented in November. Roger Gilmer and Mike Carls volunteered for this year's Committee. Linda Nelsen discussed the proposed sale of Good Neighbor, that it is based on the retirement wishes of certain owners and would not affect the services to Burns Manor. Erickson and Gilmer motioned to adjourn this meeting at 6:15 p.m. Approved. bmitted by, ATTEST: Robert Koepcke Secretary JaOeb Mills, Chairperson • HUTCHINSON AIRPORT COMMISSION MEETING 18 MARCH 91 Meeting called to order 6:40 PM Members Present: Dennis Dave Skaar, Joe Dooley, Paul Ackland, John Rodeberg, Mark Lopac Members Absent: James Faber, Doug Meier Interviewed the three consultants for Hutchinson Airport Improvement project. The consultants included: 1 SEH, Inc. 2 Becher- Hoppe, Inc. 3 TKDA, Inc. Following the interviewing firms abilities. the commission discussed each Motion by Joe Dooley seconded by Mark Lopac: Include John Rodeberg, city engineer, in the voting for airport improvement consultant. Motion passed Motion by Dave Skaar seconded by Dennis Kahl: Airport co._snission recommends to city council to accept TKDA' Inc. as the 1st choice for the consulting firm on Huthchinson r.irport Improvement project with SEH, Inc. 2nd and Becher - Hoppe, Inc. 3rd. Votion passed Next Meeting scheduled for 15 April 91, 7:30 PM. Meeting adjourned at 9:15 PM. ` «` • HUTCHINSON COMMUNITY HOSPITAL - • REGULAR BOARD OF DIRECTORS MEETING - February 19, 1991 Large Conference Room - 5:15 p.m. Present: Rich Myers, Vice President; Keith Weber, Trustee; Rev. Thor Skeie, Trustee; Marlin Torgerson, Trustee; Dr. Dean Nissen, Chief of Staff Absent: Dori Johnson, President (excused) ; Diane Gilmer, Secretary (excused) Others Present: Philip G. Graves, Administrator; Bill Finney, LifeSpan; Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education and Marketing; Jan Conner, Medical Staff/ Risk Management Coordinator; Pat Halverson, Director of Mental Health Services; Gib Lehman, Director of Plant Operations; Laurie Hulkonen, Recording Secretary Prior to the start of the meeting, an update on the construction project was presented by Worthington. The monthly construction report was distributed to the group, who learned that changes in the Medical Center project had pushed the completion date back to the end of April. Question was asked if these changes had increased the project budget, and Graves stated no, saying crews are right on the original schedule with the medical center and ahead of schedule for the hospital addition. He noted that July 1 will be the . rental start date for the new Medical Center. The group thanked Worthington for his presentation, and he and Lehman then left the meeting. Bill Finney, Vice President of Information Systems for LifeSpan, presented an overview of 1990 objectives and corresponding goals for 1991. The group thanked Finney for his presentation. The meeting was called to order by Vice President Myers at 6:30 p.m. Minutes of Past Meetings The minutes of the January board meeting were presented. Following discussion: Motion was made by Weber, seconded by Skeie, to accept the minutes of the January 15, 1991, annual meeting of the board of directors as represented. All were in favor. Motion carried. Medical Staff Meeting Minutes Nissen presented the minutes of the February meetings of the medical staff. A highlight of the quarterly quality assurance committee meeting minutes showed, according to state -wide EMS statistics, that HCH's ambulance department had the most ambulance runs in which defibrillation was necessary, and their save rate had increased from 2% in 1989 to 17% in the past year (the best in the state). Comment was made that the patient satisfaction surveys showed need for improvement in the areas of ER staff demonstrating competent manner and ICU /CCU monitoring PAR patients on a 1:1 basis. The delinquent records rate was also . discussed. Old Business A. Project Update The update was provided prior to the meeting, as noted above. Regular Board of Directors Meeting - 2/19/91 Page Two Old Business (continued) Burns Manor Update Graves led discussion on progress toward consolidation of the hospital and Burns Manor Nursing Home. The recently approved Burns Manor budget provided base year data for the financial proforma to be prepared by Charles Bailley & Co. and included with the official statement for the March bond issue. Seivert relayed the need to let Moody's know HCH is in the merger process and HCH's expectation that it will be profitable for the hospital. The board members present expressed their confidence in the merger, which will allow both facilities to remain strong and competitive in the future. New Business A. Election of Officers The annual election of officers then took place. Following discussion: Motion was made by Skeie, seconded by Weber, to re -elect Dori Johnson as president. All were in favor. Motion carried. Motion was made by Weber, seconded by Torgerson, to re -elect Myers as vice president. All were in favor. Motion carried. Motion was made by Skeie, seconded by Torgerson, to elect Weber as secretary. All were in favor. Motion carried. Bylaws Revision Conner presented a detailed discussion on recent revisions of the medical staff bylaws. The changes were proposed to bring the bylaws in line with current JCAHO guidelines. Question was asked about delinquent records, mentioned in the earlier discussion of medical staff meeting minutes. Conner relayed delinquent records continue to be a problem, and she detailed for the board the process for notifying physicians of the need for completion. Records are currently being processed by medical records staff according to guidelines; physician cooperation continues to be pursued. Following discussion: Motion was made by Skeie, seconded by Torgerson, to approve the bylaws changes as amended. All were in favor. Motion carried. Rural Health Care Transition Grant Graves informed the group that the hospital is applying for grant funds made available by Durenberger legislation relating to hospitals' transition to providing other modes of health care. He noted that hospital consultant Patty McCullough, of Health Planning and Management Resources (HPMR), feels the nursing home - hospital merger would qualify for funds. HPMR has been retained by the hospital to write the grant. • JCAHO Focus Visit A reminder was given of the upcoming JCAHO focus • visit on February 25. Graves expressed his confidence that all contingencies in the area to be surveyed had been corrected and that staff were well prepared for the visit. Regular Board of Directors Meeting - 2/19/91 . Page Three New Business (continued) McLeod County Contracts The 1991 contracts for mental health services supplied to McLeod County clients were next reviewed. Proposed contracts for the community support program (CSP), outpatient mental health services, day treatment, detoxification services and outpatient chemical dependency treatment were discussed. Following discussion: Motion was made by Weber, seconded by Skeie, to approve the contracts as presented. All were in favor. Motion carried. F. Other Medical Staff Appointments /Reappointment The board members reviewed applications from Drs. Allen and McGinnis, requesting change in privileges from provisional to active medical staff, and from Drs. Arive and Frenning, requesting reappointment to the consulting medical staff. Following discussion: Motion was made by Skeie, seconded by Weber, to approve the following changes in medical staff privileges: • Dr. James Allen, change from provisional to active medical staff; Dr. Catherine McGinnis, change from provisional to active medical staff; Dr. Floro Arive, reappointment to consulting medical staff; and Dr. Daniel Frenning, reappointment to consulting medical staff. All were in favor. Motion carried. 2. Radiology Bids The group was informed that bids had been received and were currently being reviewed for radiology equipment to be used in the new imaging center. Stating that the bids looked favorable thus far, Graves stated that a 15 -20 minute special meeting may be needed to approve the bids prior to the March meeting. 3. Closing of Silver Lake Clinic Board members learned that the Hutchinson Medical Center is closing their practice at Silver Lake. The clinic had informally agreed to give the clinic building to the community if they want to take it over. HCH had asked Silver Lake to remodel and upgrade the clinic so we may maintain Hutchinson's presence there, but no response had yet been • received. Graves relayed that HCH's strategy would be to break even but not to make a lot of money on the proposed operation. /2 Regular Board of Directors Meeting - 2/19/91 Page Four • F. Other (continued) 4. Employee Morale Question was raised by the board relating to employee morale. Graves told those present that union talk has quieted down. He relayed that Linda Ziemer, Personnel Director, has been attending departmental meetings during the past month to solicit and answer questions about benefits or any other questions employees might have. Administration is also formulating long- term strategies toward maintaining non -union status. It was noted that 90% of union votes are not due to dollars but to fair treatment. While quarterly information meetings have been held in the past with employees,.employees are as interested in face -to -face, two -way communication with the administrator. 5. New Surgical Procedure It was announced that beginning next week, laparoscopic cholecystectomies will be performed at HCH by Dr. Remucal. This new procedure will allow a shorter hospital stay and earlier recovery for patients having their gall bladders removed. Accounts Payable The accounts payable for the month of January, 1991, was presented for approval. Following discussion: Motion was made by Weber, seconded by Torgerson, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $1,434,537.85. All were in favor. Motion carried. Financial Statements The financial statements for January, 1991, were presented. Admissions were 6.5% less than one year ago and 6% less than budget, primarily due to decreased admissions in MHU. Average daily census decreased 11.5 %, and census days were down 10.5% from one year ago. Percentage of occupancy is 44 %. Utilization was generally greater than anticipated with the exceptions of newborns, mammographies and some Mental Health outpatient visits. Patient revenue for the month was up, discounts were about equal, and net operating revenue was about 7.7% more than one year ago. Net income for the month was $59,261. Auxiliary Meeting Minutes Minutes from the January Auxiliary meeting were presented. No unusual comments were made. Adjournment Motion was made by Weber to adjourn. The meeting was adjourned by Vice President Myers at 8:30 p.m. Respectfully submitted, Laurie Hulkonen Keith Weber Recording Secretary Secretary LH (612) 587 -5151 lff� IHUTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M O April 9, 1991 TO: City Council FROM: Mayor Paul L. Ackland SUBJECT: Appointments to Senior Advisory Board The terms of two members on the Senior Advisory Board have expired. Therefore, I would like to recommend the following two appointments to this board for three -year terms. Lloyd Mueller Arnold Heil /ms • 0 TA 22 whN sT. 5J. Q.N. 15) P -! ; 7 10 1 mAN ST. M CTA13 TA 22) ST. sa CM 15) 7-� = L , 5• . 7 5• 4" SOLID W 7 PANT STRPE T w TYPICAL INT` R��CTION STRIPING_ T f --I 3 — — Ift -7 m 'I[ in 0 n, F alma ND. 4219 NOTICE OF HEARING MINNESOTA DIPA17MM OF TRANSPORTATION MAIN STREET (T.H. 15) TRAFFIC CONTROL AND STRIPING IMPROVEMENTS TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF HUTCHINSON. MINNESOTA WILL MEET IN THE COUNCIL CHAMBERS OF THE CITY BALL AT 8:00 P.M. ON THE 9TH DAY OF APRIL, 1991, ALONG WITH REPRESENTATIVES FROM THE mnmzSOTA DEPARTMENT OF TRANSPORTATION, TO DISCUSS MAIN STREET (T.E. 15) TRAFFIC CONTROL AND STRIPING IMPROVEMENTS IN DOWNTOWN HUTCHINSON, INCLUDING POTENTIAL Oaf- STREET PARKING REDUCTION. SUCH PERSONS AS DESIRE TO BE HEARD WITH REFERENCE TO THE PROPOSED IMPROVEMENT WILL BE HEARD AT THIS MEETING. DATED: APRIL 39D, 1991 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, APRIL 9TH, 1991. 0 0 E April 1, 1991 640 Park Island Drive Hutchinson, MN 55350 L * 04 AP Rr.A9l ftcP VZQ Mayor Ackland & City Council Members 37 Washington Avenue W. Hutchinson, MN 55350 ATTENTION: Mr. Gary Plotz REFERENCE: Request for Street Lights Dear Mayor Ackland and City Council Members, Now that Park Island Drive is a fully improved street, I am respectfully requesting the installation of two street lights during the 1991 construction season. Thank you. -b m James G. Marka & Family JGM:mns cc: Butch Wentworth DAVID H.ARNOLD GARY D. MCDOWEL L STEVEN s. ANDERSON G, nsaRY ANDERSON' STEVEN S. HOO 'LAURA E. FRETLAND DAVID A. RRDEOOKMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES O7T.EY JULIA A.CHRISTLINS RICHARD O, McOEE TIMOTHY W. FAFINEKI March 27, 1991 ARwoLD & McD ATTORNEYS AT LA W 101 P ARE PLACE HUTCH1N$0N, _M1NNHS0TA 55350 -2563 (612) 587 -7575 FAx (612) 587 -4096 RESIDENT ATTORNEY O. HARKY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Lodging Tax Our File No. 3188 -87 -0031 Dear Gary: W CODEEEL C NA. . a CAnaCMAEL •• WILLLAII W. CAMERON 56Sl cE DAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (618) 345 -9000 MN TOLL FEES SM- 343 -4545 PAX (6Ni) 543 -1193 501 SOUTH PODHTH STREET PRINCE70N, MINNESOTA 55371 (612)369 - 8814 __ - FAX (618) 359 -5506 _.. L ". r \3LSltl�t I am enclosing for Council action the proposed ordinance amending • Section 6.40, Subd. 2 dealing with the lodging tax. As you may recall, Council also approved a change in the board of advisors. Ordinance No. 801 does not deal with the board of advisors. I assume the board of advisors is set out in the By -laws or other organizing documents. In any event, paragraph 2 of the appropriate document dealing with the board of advisors should be revised to read as follows: 2. Number. Tenure and Oualifications The Board of Advisors shall consist of a voting representative from each lodging facility and one representative Oar from the Chamber of Commerce Board of Directors. A lodgina facility. Ex- officio advisors shall be determined and selected by the Board of Advisors as needed. You will note, although the Council did not specifically so direct that I have deleted paragraph (B) of our existing ordinance because the endorsement of 80% of the lodging facility operators is no longer necessary. Should it fall below the 80% level, presumably . the Council could, on its own motion, reconsider the advisability of the program. • CENTEMED AS A CIVIL TRIAL SPECIALIST DY THE MINNESOTA STATE As AS SO L &M N - /. •• CERTIFIED AS A HEAL PROPERTY LAW SPECIALIST BY THE MINNESOTA ST ATE HAR ASS OCLT I /— Mr. Gary D. Plotz March 27, 1991 Page 2 Finally, in connection with our codification program, I am enclosing 'a revised page 143 of our ordinance book should be photocopied and placed in all existing ordinance books. Normally, I wait for Council enactment of the ordinance, but in this case, since the changes are non controversial and have been made at the request of the lodging operators, I simply have gone ahead and prepared the revised page of the ordinance book. Also, please return a photocopy of the ordinance code page with the ordinance number and the date of publication so that my ordinance code is up to date as well. I believe this completes the necessary work on this project. Please do not hesitate to contact me if you have any questions. Thank you. Best personal regards. Very ,truly yo 0 ARNOLD & L G. Barry derson GBA:lm Enclosure 0 ORDINANCE NO. , 2ND SERIES PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 6.40, SUED. 2 (A) GOVERNING THE IMPOSITION OF A LODGING TAX AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Seca 6.40, Subd. 2(A) entitled "Imposition of Tax" is hereby amended to read as follows: A. Pursuant to Minnesota Statute §477A.018, a tax is imposed on the rent charged by an operator for providing lodging to any person. The lodging tax program shall commence on March 1, 1989. A tax of two percent (2%) shall be imposed on the effective date of this Section. q%ls Seetlen shall be repealed effeetive two (2) years frem its ineeptle"r The tax collected by the operator shall be extinguished only by payment to the City. In no case shall the tax imposed by this subdivision upon an operator exceed the amount of tax which the operator is authorized and required by this program to collect from a lodger. - - -- - Section 2. City Code Section 6.40, Subd. 2(B) is hereby amended to read: • Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 9th day of April, 1991. Mayor Attest: City Administrator First reading: Second reading: • Published in the Hutchinson Leader on "l- A. § 6.40 SEC. 6.40._ LODGING TAX. Subd. 1. Definitions. The following terms, as used in this Section, shall have the meanings stated: 1. "Lodging" - The furnishing for a consideration of lodging by a hotel, motel, bed & breakfast, public /private campground except where such lodging shall be for a continuous period of thirty (30)_ days or more to the same lodger(s). The furnishing of rooms owned by religious, educational or non - profit organizations for self - sponsored activities shall not constitute "lodging" for purposes of this program. 2. "Operator" The person who is the proprietor of the lodging facility, whether in the capacity of owner, lessee, sublessee, licensee, or any other capacity. 3. "Rent" - The total consideration valued in money charged for the lodging whether paid in money or otherwise, but shall not include any charges for services rendered in connection with furnishing lodging other than the room charge itself. operator. 4. "Lodger" -.The person obtaining lodging from an Subd. 2. Imposition of Tax. • A. Pursuant to Minnesota Statute Section 477A.018, a tax is imposed on the rent charged by an operator for providing lodging to any person. The lodging tax program shall commence on March 1,1989. A tax of two percent (2%) shall be imposed on the effective date of this Section. The tax collected by the operator shall be extinguished only by payment -to the City. In no case shall the tax imposed by this subdivision upon an operator exceed the amount of tax which the operator is authorized and required by this program to collect from a lodger. Source:. Ordinance No. 2nd Series Effective Date: Subd. 3. Collections. Each operator shall collect the tax imposed by this program at the time the rent is paid. The tax collections shall be deemed to be held in trust by the operator for the City. The amount of tax shall be separately stated from the rent charged for the lodging and those persons paying the tax shall receive _a' receipt of payment from the operator. 8ubd. 4. Exceptions and Exemptions. 143 (4-1-91) • 0 ORDINANCE NO. 91 -32 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R -2 Residential District to I -1 Limited Industrial Park District. Lots 3 and 4 of the Auditor's Plat of the West Half of Section 32, Township 117, Range 29, McLeod County,,Minnesota • Adopted by the City Council this 9th day of April, 1991. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator r �J J RESOLUTION NO. 9460 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the.purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Lab Supplies 3,443.0 WW Quality Testing WWTP Yes V.W.R. Scientific Acquatic Toxicology 3,000.0 WWTP Effluent Test WWTP Yes Environmental Testing Monitoring T- Shirts 1,705.1 Recreation Program Rec. Yes Prints Charming Nalco 7393 6,675.01 Corrossion Inhibitor Water Yes Nalco Chemical Blacktop Mix 6,300.0 Street Repair Street Yes Wm. Mueller 6 Sons Road Oil 5,580.0 Street Maintenance Street Yes Koch Refining Co. Monitor 1,895.0 Chlorine Monitor for Water Yes Hach Company Water Dept. Trees 2,470.0 Replacement Park Yes Tom Lenneman The following items were authorized due to an emergency need: Seconded by: Date Approved: April 9.. 1991 Resolution submitted for Council action Motion made by: by: RESOLUTION NO. 9461 A RESOLUTION ACCEPTING $137,500 FROM HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $137,500.00 transfer from the Hutchinson Utilities Commis- sion to the City of Hutchinson's General Fund, in the amount of $75,000.00, and to the Capital Projects Fund, in the amount of $62,500.00, is hereby accepted. Adopted by the City Council this 9th day of April, 1991. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 7D L RESOLUTION AUTHORIZING SALE OF UNCLAIMED PROPERTY Resolution No. 9462 WHEREAS, the City of Hutchinson Police Department, from time to time, acquires property that is defined as unclaimed pursuant to Section 2.70, Subdivision 2, paragraph A of the City Code; AND WHEREAS, the police department holds said unclaimed property for the required sixty days; AND WHEREAS, the owner(s) of the property are unknown and no claimant has been identified; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the sale of the following unclaimed property: Hisc. Ice Fishing Equipment 1 set Adjustable Air Shocks 2 Black & Decker 3/8" Rev Drills 1 Kraco Electronic Tuner 1 Pioneer Cassette Player 1 Caustic Equalizer 1 Pioneer Cassette Player 2 Nippon AM /FM Radios 1 Kraco AM /£M Radio Numerous CDs and Cassette Tapes 1 Flashlight 1 Florescent Open Sign 1 Rubbermaid Cooler 7 Rolls of Wire 1 Bed Spread 2 Pillows Ownet Unknown Owner Unknown Shoplifter /Owner Unknown Theft /Owner Unknown Theft /Owner Unknown Theft /Owner Unknown Theft /Owner Unknown Theft /Owner Unknown Theft /Owner Unknown Theft /Owner Unknown Theft /Owner Unknown Theft /Owner Unknown Owner Unknown PD - from Construction Owner Unknown Owner Unknown Adopted by the City Council this 9th day of April, 1991. Mayor City Administrator RESOLUTION AUTHORIZING APPROPRIATION OF UNCLAIMED PROPERTY Resolution No. 9463 WHEREAS, the City of Hutchinson Police Department, from time to time, acquires property that is defined as unclaimed property pursuant to Section 2,70, Subdivision 2, paragraph A of the City Code; AND WHEREAS, the police department holds said unclaimed property for the required sixty days; AND WHEREAS, the owner(s) of the property are unknown and no claimant has been identified; AND WHEREAS, Section 2.70, Subdivision 2, paragraph C allows for the appropriation of unclaimed property to city use; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby authorizes the following unclaimed property to be appropriated to the City of Hutchinson to be used by various city departments, 1 2 ft. Crescent Wrench Found Property 1 1' 1/16 Open End Wrench Found Property 1 HIA /POW Flag Theft /Owner Unknown 1 American Flag Theft /Owner Unknown 1 Craftsman Grinder Theft /Owner Unknown 2 3/8" Black & Decker Drills Theft /Owner Unknown Adopted by the City Council this 9th day of April, 1991. Mayor City Administrator 7 / , � l HUTCH, INC. 'M* u►sT Mu coo BOULEVARD • sT. P*JA. MN . Ulm 0 April 9, 1991 Honorable Mayor a City Council Members City Hall City of Hutchinson Hutchinson, MN $5350 Honorable Mayor 6 Council Members: The purpose of this correspondence is to present a evacuation plan for Country Club Terrace Mobile Home Park. that would be implemented in the event of a weather related emergency. This plan is presented in lieu of constructing a storm shelter on the premises of the mobile home park. After canvassing the entire City of Hutchinson, Country Club Terrace received offers from three facilities to provide shelter during a weather related emergency: 1. Faith Lutheran Church 2. Christ the King Lutheran Church 3. Hutchinson Senior High School tatters expressing their willingness to cooperate with Country Club Terrace are attached. If the City Council authori the use of these facilities, the mobile home park will be divided into groups of 71 home sites each. Each group will receive maps with traffic routes, parking instructions and building access instructions. Group leaders will be identified and contacts at each facility will be clearly Identified with phone numbers. The owners of Country Club Terrace regard this evacuation plan as a temporary solution to the problem of providing shelter during weather related emergencies. we realize that an on -site facility would be the most desirable solution. Financing at this time is unavailable. Country Club Terrace will agree to build an on -site shelter upon reaching 954 occupancy. Wfth the storm season rapidly approaching we will appreciate your affirmative action on our proposal. Very truly yours, Hutch, Inc. W.R. Block WA BLOCK GENERAL MANAGER • 672- 22E -95N / A December 13,1990 1010 South Grade Road Hutchinson, Minnesota 35350 Phone $87.2776 Jon J. Lindekuset, Pastor ♦ Randy i& Chrinic Pastor, Mrs. Betty Mallahan P.O.BOX y Hutchinson, MN 35950 Dear Mrs. Hallahan, in regards to a letter from hutch, Inc., regarding the request for emergency shelter for residents of the Country Club Terrace mobile hose park who may need to be evacuated during severe weather, our Church- Council mgt and discussed this request last night and voted to allow our facilities to be used for such an emergency. We also acknowledge your willingnsss to be responsible for any clean up costs of the church following a storm. We pray that our community would be spared any catastrophe, but if there is need for shelter and Protection, we are certainly willing to open our doors to those who need them. *JLJ M r - A 0 0 APR 9 91 TUE 15:25 •• _ Christ the King Lutheran Church APA— 9 -91 TUP 13226 P.04 e ' 4 FAITH LUTHERN CHURCH -ELCA. CORNEA OF MAIN & 4TH AVE SE. HUTCHi NSON,MN 55350 QEr: CIIIIRCM ru PASTOR TWO SKEIE PASTOR YIM 11ALAND ROXANNE WIGEN I& JOHN A BETTY HALLAHAN HUTCH,INC. FROM; ROBERT E. BOWEN FAITH LUTHERN CHURCH COUNCIL. ^AR- 12/26/90 SUBJECT: EVACUATION PLAN FOR THE TENANTS OF COUNTRY CLUB TERRACE MOBILE HOME PARK. AFTER DISCUSSION WITH THE CHURCH COUNCIL, I WISH TO INFORM YOU THAT YOU MAY USE THE BASEMENT OF OUR CHURCH FOR A RECEPTION AREA AS PART OF YOUR EVACUATION PLAN IN THE EVENT OF A WEATHER RELATED EMERGENCY. HIGHWAY 7, 15, AND 22 WOULD BE THE MAIN ROUTES OF TRANSIT FOR HAZARD AREA RESIDENTS EVACUATING TO THE HOST AREA. I WOULD RECOMMEND THAT YOU WOULD ASSIGN OR REGISTER EVACUEES TO THE VARIOUS SHELTERS, AND PASS ON INFORMATION TO ASSIST THEM IN LOCATING OUR FACILITY PRIOR TO AN EMERGENCY, THIS INFORMATION SHOULD CONSIST OF ROUTES. SHELTER LOCATIONS. PARKING ETC. IN THE EVENT OF A WEATHER RELATED EMERGENCY YOU WOULD CONTACT ONE OF THE PASTORS OR A PERSON ASSIGNED TO OPEN THE CHURCH. THE PHONE NUMBERS ARE AS FOLLOWS: CHURCH ... 587 -2093 PASTOR .... THOR SKEIE 5a7 -26i4 PASTOR .... TIM MALAND 687-9494 IF I CAN BE OF ANY OTHER SERVICE TO YOU PLEASE CALL ME AT MY HOME: 2.7' SIN Y, OBERT E. BOW FAITH LUTHERN/CHURCH COUNCIL. APR— 9— 9 1 T U E H U rA u l E t 27 T C H e L I C December 5, 1990 Eli- saboth Hsilahan P.O. Box 5 Country Club Terrace Mobile Nome Park Riatchinson, NN 55350 Dear Elisabeth: [__ N .S M 0 P 05 O' N 0 L s r] Ts we discussed on the phone this afternoon, the Rutchinson School District aiiL be happy to cooperate with the Country Club Terrste Mobile Home Park in Providing an emergency location for up to 100 residents in the event of severe weather. We will provide space in the high school auditorium. Your residents can onter the building at the main doors on Roberts Road and go directly to the auditorium. After discussion here, we have decided not to **sees charges for necessary custodial services. We would ask that you reimburse us for any damage or vandalism that might occur (unrelated to weather damage 'itself, of course). Tt will be important that you notify the building principal, Scott Douglas, Or in his absence, the building engineer, Dan Turner, before your residents are asked to go into the building. Their phone numbers ,are: Scott Douglas (office) 597-2151 (hoses) .581 -9501 Dan Turner (office) 587 -2151 (home) 587 -8115 we can also reach Dan Turner by radio from our central office. In the event you Cannot reach these individuals by teiephoae during regular working hours, contact us at $97 -2869 and ask that a radio message be relayed. if evacuation is required when the building is not open, it will be impor- tant to call Mr. Douglas or Mr. Turner with enough "lead" time to get the building open before your residents arrive. Please tali Mr. Douglas as you formulate your evacuation plane and discuss specific procedures with him. Sincere , Kristine L. Polstrom Director, Support Services NO/A,NNNr WPM 9111?NCT U% NYTCIeNtON WkNtlOTA tOW 1 W "I tl)N At ST"W i 10 MAN '.•AH T NQYIN�A Ih 4r.-Mb rtcNN"WdTftTt Of .Hdl:M11CON.MM L:pN AVPNUt .4,21 It. %x yi KLr /]p. . I • h N � • I Y�. O Y . I.. U / . Y � (612) 887 - 5151 lTY Of HUTCHINSON VASHING TONA VENUE WEST WHINSON, MINN. 55350 MEMORANDUM DATE • Mnr _h a, 1QQ TO: OW -BWWWQ XTXLWUbMEJ FROM: — — _ FIAYD GROEHLER, CEMETERY SUPERVISOR SUBJECT: PROPOSED CHANGE OF CEMETERY PRICE STRUCTURE With the current budget crunch and the turmoil over road conditions in the cemetery, an increase in cemetery fees seems to be an appropriate way to address both problems. While the proposed increase of $25.00 for most services will not provide an immediate fix, it will generate additional contributions to the perpetual care fund which eventually will generate spendable interest income for road repair or other areas of concern. Also, the proposed increase would provide an additional contribution to the city's general fund of approximately two thousand dollars. / A 0 FC T Y OF HUTCHINSON V WASHMTONAVENUE WEST HUTCHINSOIJ MINN. &r%= Proposed March 15, 1991 Effective the Hutchinson City Council has approved the following price adjustments at Oakland Cemetery. Please adjust your records accordingly. Single Grave Lot (including perpetual care) $ 225.00 •=K Double Grave Lot (including perpetual care) $ 450.00 •io Weekday Interment S 225.00 •= Weekend and Holiday Interment $ 275.00 4ZT Winter Weekday Interment $ 275.00 47 , 4 Winter Weekend and Holiday Interment $ 325.00 *sS Weekday Baby Interment — -- — -- -- - - $ 100.00 +st Weekend and Holiday Baby Interment $ 150.00 +70 Winter Weekday baby Interment $ 150.00 *t.4 Winter Weekend and Holiday Baby Interment $ 175.00 sf Weekday Cremation, Interment: - -- - 1 "rsc Weekend and Holiday Cremation Interment $ 150.00 .so Winter Weekday Cremation Interment $ 150.00 .sr Winter Weekend and Holiday Cremation Interment $ 175.00 y*T Disinterment $ 400.00 -400 Winter Disinterment Not Allowed Weekend and Holiday Disinterment Not Allowed Holding Gault Fee (free if interment at Oakland Cemetery) $ 50.00 Setting of Government Marker Only (including permit) $ 75.00 Stone Setting Permit 5 20.00 Cemetery Deed Transfer S 20.00 vio Sincerely. CITY OF HUTCHINSON Floyd L. Groehler Cemetery Supervisor *Holidays (When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday.) New Years Day Labor Day Martin Luther Ring Day Columbus Day Presidents Day Veterans Day memorial Day Thanksgiving Day Independence Day Christmas Day *Winter rates effective November 16 - April 14 FG/ba ?-AI Ll APR 09 1 91 15:09 T.K.D.A. & ASSOC. F.e TOLTZ. KING DUVALL. ANDERSON AND ASSOCIATES. INCORPORATED ENGINEERS ARCHITECTS PLANNERS April 9, 1991 Mr. John P. Rodeberg, P.E. Director of Engineering 37 Washington Ave. W. Hutchinson MN 55350 Re: Hutchinson Municipal Airport Expansion Proposed Architect /Engineer Agreement Dear Mr. Rodeberg, 2500 AMERICAN NATIONAL BANK BUILDING SAINT PAUL, MINNBEOTA 55101 -1883 $12/292.4400 FAR 012/292.0083 Enclosed for the City's consideration is a copy of the proposed Architect /Engineer Agreement pertaining to the preliminary and design phase of • the airport development program If there are any questions or comments concerning the proposed agreement, please contact me at either 800 - 247 -1714 or 1 -292 -4454. Thank you. Sincere , Raymond M. trege, P.E. Associate Enclosures U 9 -'�. APR 09 1 91 15:09 T.K.D.A. & ASSOC. Between • THF. CITY OF H PI't`HINSON MINNESOTA (OWNER) and 10 XMI r...... . y R �N tfa- ASS to INC .- .e., .t...v u� v Ml, �� r�f'��� • S,�[' T � ORPORATED (CONSULTANT) for PROFESSIONAL SERVICES P.3 with a regular place of business at 2500 American National Bank Bu't ing. St. Paul- Minnesota 55101 -1893 , hereinafter referred to as the CONSULTANT. WITNESSETH: • That the OWNER and CONSULTANT, for the consideration hereinafter named, agree as follows: ARTICLE 1. GENERAL DESCRIPTION OF WORK TO BE DONE. The OWNER agrees to and hereby does retain and employ CONSULTANT and CONSULTANT agreestoperformArchitectural, Engineering and/or other Professional Services for the project at -- the HUtchincon Municipal Ai=rt _ entitled: hereinafter referred to as the Froject. The Project and those services to be performed hereunder are more particularly described in ATTACHMENT A, a part hereof, and may be financed in part by grant -in -aid programs of the Minnesota Department of Transportation, Office of Aeronautics (MnDOT) and/or the Federal Aviation Administration (FAA) as described in Article 14. 40 Owner - Consultant Agreetrtent TKDA - 8/17/89 -1- APR 09 1 91 15:10 T.K.D.A. & ASSOC. Y.4 ARTICLE 2. PERIOD OF SERVICE • Compensation for CONSULTANT'S services as provided elsewhere in this Agreement has been agreed to in anticipation of an orderly and continuous progress of CONSULTANT'S services through completion. In this regard, If the services covered by this Agreement have not been completed within five months of the date hereof, through no fault of CONSULTANT, any lump sum or maximum payment amounts shall be equitably adjusted. ARTICLE 3. COMPENSATION TO CONSULTANT A. Compensation to CONSULTANT for services described in this Agreement shall be on a Lump Sum basis, Cost Reimbursement Plus Fixed Fee basis and/or an Hourly Rate basis as designated in the box below, and In ATTACHMENT B and as hereinafter described. 1. A Lump Sum method of payment for CONSULTANT'S services 71 shall typically apply to all or parts of a worst scope where L1 CONSULTANT'S tasks can be readily defined and/or where the level of effort required to accomplish such tasks can be estimated with a reasonable degree of accuracy. The OWNER shall make monthly payments to CONSULTANT within 30 days of date of invoice based on an estimated percentage of completion of CONSULTANT'S services. • Reimbursement for Direct Expenses incurred in the performance of the work shall be included in the Lump Sutra amount, unless otherwise set forth in ATTACHMENT B. 2. A Cost Reimbursement Plus Fixed Fee method of payment for F, CONSULTANT'S services shall typically apply to all or parts of a IM work scope where CONSULTANT'S tasks cannot be, readily defined and/or where the level of effort required to accomplish such tasks cannot be established with any reasonable degree of accuracy. Under a Cost Reimbursement Plus Fixed Fee method of payment, the CONSULTANT shall be paid for the actual costs of providing required services plus a fixed fee payment as defined In FAA Advisory Circular 150/5100 -14B, dated November 21, 198 8 and as further defined as follows: a. Direct Salary Costs incurred by CONSULTANT for employees time directly chargeable to the Project, and in accordance with CONSULTANT'S SALARY SCHEDULE included in ATTACHMENT B. Periodic revisions to the schedule may be made and any such revisions shall be submitted by CONSULTANT to the OWNER for approval. L J Owner-Consultant Agreement TKDA • 8/1789 -2- APR 09 '91 15:11 T.K.D.A. & ASSOC. P.5 b. Overhead Costs including overhead on direct labor including, • but not limited to, employment taxes, fringe benefits, holidays, vacation, and sick leave and all allowable general and administrative overhead costs. Overhead Costs shall be calculated as a percentage of Direct Salary Costs, with such percentage based on CONSULTANT'S audited records. The Overhead Rate to be applied to this Agreement and any special provisions relating thereto shall be set forth in ATTACHMENT B. C. Direct Non-Salary Expenses Incurred by CONSULTANT for coats directly chargeable to the project, including but not limited to: 1) Travel and subsistence. 2) Computer services. 3) Outside professional and technical services. 4) Identifiable reproduction and reprographic charges. 5) Expendable field supplies and special field equipment rental. • 6) Other acceptable costs for such additional items and services as may be required by the OWNER to fulfill the terms of this Agreement. d. Fixed Fee. In addition to the above reimbursement of costs, CONSULTANT shall be paid a fixed fee in the amount set forth in Attachment B. It is agreed that the fixed fee will be subject to adjustment in case of a work scope change, abandonment of the work prior to completion, or deletion of specific tasks. The OWNER shall make monthly payments to CONSULTANT within 30 days of date of invoice based on computations made in accordance with the above charges for services provided and expenses incurred to date, including a proportionate amount of the fixed fee. Invoices shall be accompanied by supporting evidence as required. • Owner-Consultant Agreement TKDA - 8/17/89 -3- APR 09 '91 15:12 T.K.D.R. & ASSOC. P.6 3. If no Federal funds are involved in this Agreement, an Hourly Rate I I method of payment for CONSULTANT'S services may be utilized L! as an alternative to the Lump Sum or Cost Reimbursement Plus Fixed Fee methods. Under an Hourly Rate method of payment, CONSULTANT shall be paid for the actual hours worked on the Project by CONSULTANT'S technical personnel times an hourly billing rate established for each employee. Hourly billing rates shall include compensation for all salary costs, payroll burden, general and administrative overhead and professional fee. A rate schedule shall be furnished by CONSULTANT to OWNER upon request. In addition to the foregoing, CONSULTANT shall be reimbursed at cost for the following Direct Expenses when incurred in the performance of the work: L Travel and subsistence. b. Computer services. C. Owner approved outside professional and technical services. d. Identifiable reproduction and reprographic charges. • e. Expendable field supplies and special field equipment rental. £ Other acceptable costs for such additional items and services as may be required by the OWNER to fulfill the terms of this Agreement. The OWNER shall make monthly payments to CONSULTANT within 30 calendar days of date of invoice based on computations made in accordance with else above charges for services provided and expenses incurred to date, accompanied by supporting evidence as required. B. The OWNER, the Minnesota Department of Transportation, Office of Aeronautics, the Federal Aviation Administration, or their authorized representatives shall have access to CONSULTANT'S records for the purpose of accounting and audit. The CONSULTANT shall maintain all records relative to this Agreement for a period of not less than three years, subsequent to the OWNER'S final payment to CONSULTANT and until the project is financially closed -out by the Federal Aviation Administration, 0 Owner - Consultant Agreement TKDA - 8/17/89 -4- APR 09 '91 15:12 T.K.D.A. & ASSOC. P.7 ARTICLE 4. EXTRA WORK AND SERVICES NOT INCLUDED IN THIS CONTRACT If CONSULTANT is of the opinion that any services it has been directed to perform is beyond the Scope of this Agreement, or that the level of effort required significantly exceeds that estimated due to changed conditions and thereby constitutes extra work, it shall promptly notify the OWNER of that fact. Extra work, additional compensation for same, and extension of time for completion shall be covered by a Supplemental Agreement entered into by both patties and approved by MnDOT and FAA, prior to proceeding with any extra work or related expenditures. ARTICLE 5. ABANDONMENT, CHANGE OF PLAN AND TERMINATION Hither Party has the right to terminate this Agreement upon seven calendar days written notice. In addition, the OWNER may at any time, reduce the scope of this ABAVYU10111. VUFA& 1CUUULAU ul aCOpC shall "be set form in a written notice from the O WNER to CONSULTANT. In the event of unresolved dispute over change in scope or changed conditions, this Agreement may also be termirrated, upon seven calendar days' written notice as provided above. In the event of termination, all documents finished or unfudahed, prepared by CONSULTANT under this Agreementshallbe madeavailableby CONSULTANTtothe OWNER pursuant to Article 7, and there shall be no further obligation of the OWNER to CONSULTANT under this Agreement, except for payment of amounts due and owing for work performed and expenses incurred to the date and time of termination, computed in accordance with Article 3. • In the event of a reduction in scope of the Project work, CONSULTANT shall be paid for the work performed and expenses incur red on the project work thus reduced and for any completed and abandoned work for whichpayment has not been made, computed in accordance with Article 3. ARTICLE 6. DISPUTE RESOLUTION In the event of an irreconcilable dispute under this Agreement, which is not resolvable through informal means, the parties may, upon written agreement, submit to the resolution process set out in this provision. Once the patties have agreed to the resolution process, each party shall have seven (7) calendar days to designate one representative, who shall have authority to act on this Agreement. If either party fails within that time to inform the other party in writing of its designation, the other party is free to pursue all other legal and equitable remedies. Within ten (10) calendar days of designation of the representative, the representatives shall meet and shall entertain such presentation of testimony and other evidence as theCONSULTANT and the OWNERmay wish topresentwith respect to thedispute. Withinseven (7) calendar days after the close of such presentation, the representatives shall resolve the dispute or either party is free to pursue all other legal and equitable remedies. When the representatives resolve the dispute, their decision shall be frnai and conclusive, Should the representatives be unable to agree on a resolution of the dispute, then the parties are free to pursue all other legal and equitable remedies. Each party's costs for the dispute resolution • shall be borne by the respective parry. Owner - Consultant Agreement TKDA - 8/17/89 -5- APR 09 '91 15:13 T.K.D.A. & ASSOC. P.8 If the parties do not agree in writing to the resolution process set out above, either party is entitled to pursue any other legal or equitable remedies available. ARTICLE 7. DISPOSITION OF PLANS, REPORTS AND OTHER DATA At the time of completion or termination of the work, CONSULTANT shall make available to the OWNER, all maps, tracings, reports, resource materials and other documents pertaining to the work or to the Project. All such documents are not intended or represented to be suitable for reuse by the OWNER or others on extensions of the Project or any other project. Any reuse without written verification or adaptation by CONSULTANT for the specific purpose intended will beat OWNER'S sole risk and without liability or legal exposure to CONSULTANT. In this regard, the OWNER will indemnify and hold harmless CONSULTANT from any and all suits or claims of third parties arising out of such reuse, which is not specifically verified, adapted or authorized by CONSULTANT. ARTICLE 8. DOCUMENTS FORMING THE CONTRACT The contract documents shall be deemed to include this Agreanent with all accompanying attachments a part hereof. ARTICLE 9. OWNER'S RESPONSIBILITY 0 A. To permit CONSULTANT to perform the services required hereunder, the OWNER shall supply, in proper time and sequence, the following at no expense to CONSULTANT. 1. Provide all necessary information regarding its requirements as necessary for orderly progress of the work. 2. Designate in writing, a person to act as OWNER'S representative with respect to the services to be rendered under this Agreement. Such person shall have authority to transmit instructions, receive instructions, receive information, interpret and define OWNER'S policies with respect to CONSULTANT'S services. 3. Furnish, as required for performance of CONSULTANT'S services (except to the extentprovided otherwise in ATTACHMENT A), data prepared by or services of others, including without limitation, core borings, probings and subsurface explorations, hydrographic and geohydrologic surveys, laboratory tests and inspections of samples, materials and equipment; appropriate professional interpretations of all of the foregoing; environmental assessment and impact statements; property, boundary, casement, right -of -way, topographic and utility surveys; property descriptions; zoning, deed and other land use restriction; and other special data not covered in ATTACHMENT A. Owner - Consultant Agreement TKDA - 8/1789 -6- APR 09 1 91 15:14 T.K.D.A. & ASSOC. P.9 4. Provide access to, and make all provisions for CONSULTANT to • enter upon publicly and privately owned property as required to perform the work. S. Act as liaison with other agencies to carry out necessary coordination and negotiations; famish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. 6. Examine all reports, sketches, drawings, specifications and other documents prepared and presented by CONSULTANT, obtain advice of an attorney, insurance counselor or others as OWNER deems necessary for such examination and render in writing, decisions pertaining thereto within a reasonable time so as not to delay the services of CONSULTANT. 7. Give prompt written notice to CONSULTANT whenever OWNER observes or otherwise becomes aware of any development that affects the scope or timing of CONSULTANT'S services or any defect in the work of Construction Contractor(s), Consultants or CONSULTANT. 8. Initiate action, where appropriate, to Identify and investigate • the nature and extent of asbestos and/or pollution in the Project and to abate and/or remove the same as may be requited by federal, state or local statute, ordinance, code, rule, or regulation now existing or herehiafter enacted or amended. For purposes of these General Provisions, "pollution" shall mean any solid, liquid, gaseous or thermal irritant or contaminant, including smoke, vapor, soot, alkalis, chemicals and hazardous or toxic waste. Hazardous or toxic waste means any substance, waste, pollutant or contaminant now or hereafter included within such terms under any federal, state or local statute, ordinance, code, rule or regulation now existing or hereinafter enacted or amended. If CONSULTANT encounters, or reasonably suspects that it has encountered, asbestos or pollution, including soil contamination in the project area, CONSULTANT shall cease activity in said area and promptly notify the OWNER who shall proceed as set forth above. Unless otherwise specifically provided in ATTACHMENT A, the services to be provided by CONSULTANT do not include identification of asbestos or pollution, including soil contamination and CONSULTANT has no duty to identify or attempt to identify the same in the Project area. 0 Owner-Consultant Agreement TKDA - 8/17/89 -7- APR 09 1 91 15:15 T.K.D.A. & ASSOC. P.10 9. Provide such accounting, independent cost estimating and insurance counseling services as may be required for the Project, such legal servicesas OWNER may require or CONSULTANTmayreasonab ly request with regard to legal issues pertaining to the Project and such auditing service as OWNER may require to ascertain how or for what purpose any Contractor has used the moneys paid under the construction contract. 10. Provide such inspection services (except to the extent provided otherwise in ATTACHMENTA) as OWNERmayrequire to ascertain that Contractor(s) are complying with any law, rule, regulation, ordinance, code or order applicable to their furnishing and performing the work. 11. Provide " record" drawings and specifications for all existing physical plants or facilities which am pertinent to the Project. 12. Provide written notice to CONSULTANT when the project has been financially closed -out by FAA. 13. Provide other services, materials, or data as may be set forth in ATTACHMENT A. B. CONSULTANT shall lx wntitlwrl to rnly nn ti.e a__.Mrena, anti ��w.nl�,a, ann of information or services fumishedby the OWNER. If CONSULTANT finds that any information or services famished by the OWNER is in error or is inadequate for its purpose, CONSULTANT shall promptly notify the OWNER. ARTICLE 10. OPINIONS OF COST. Opinions of probable project cost, construction cost, financial evaluations, feasibility studies, economic analyses of alternate solutions and utilitarian considerations of operations andmaintenance costsprovided forin ATTACHMENT A, apatthereof, are to be made on the basis of CONSULTANT'S experience and qualifications and represent CONSULTANT'S best judgment as an experienced and qualified design professional. It is recognized, however, that CONSULTANT does not have control over the cost of labor, material, equipment or services furnished by others or over market conditions or contractors' methods of determining their prices, and that any evaluation of any facility to be constructed, or reacquired, or work to be performed on the basis of CONSULTANT'S cost opinions, must of necessity, be speculative until completion of construction or acquisition. Accordingly, CONSULTANT cannot and does not guarantee that proposals, bids or actual costs will not substantially vary from opinions, evaluations or studies submitted by CONSULTANT to OWNER hereunder. • Owner - Consultant Agreement TKDA - 8/1789 -8- APR 09 '91 15:16 T.K.D.A. & ASSOC. P.11 ARTICLE l I, CONSTRUCTION PHASE SERVICES OWNER acknowledges that it is customary for the architect or engineer who Is responsible for the preparation and furnishing of Drawings and Specifications and other construction - related documents to be employed to provide professional services during the Bidding and Construction Phases of the Project, (1) to interpret and clarify the documentation so furnished and to modify the same as circumstances revealed during bidding and construction may dictate, (2) in connection with acceptance of substitute or or -equal items of materials and equipment proposed by bidders and Contractor(s), (3) in connection with approval of shop drawings and sample submittals, and (4) as a result of and in response to CONSULTANT'S detecting in advance of performance of affected work inconsistencies or irregularities in such documentation. OWNER agrees that if CONSULTANT is not employed to provide such professional services during the Bidding (if the work is put out for bids) and the Construction Phases ofthe Project, CONSULTANT will not be responsible for, and OWNER shall indemnify and hold CONSULTANT (and CONSULTANT'S professional associates and consultants) harmless from, all claims, damages, losses and expenses including attorneys' fees arising out of, or resulting from, any interpretation, clarification, substitution acceptance, shop drawing or sample approval or modification of such documentation issued or carried out by OWNER or others. Nothing contained in this paragraph shall be construed to release CONSULTANT (or CONSULTANT'S professional associates or consultants) from liability for failure to perform in accordance with professional standards any duty or responsibility which CONSULTANT has undertaken or assumed under this Agreement. • ARTICLE 12, INSURANCE CONSULTANT shall procure and maintain insurance for protection from claims against it under workers' compensation acts, claims for damages because of bodily injury including personal injury, sickness or disease or death of any and all employees or of any person other then such employees, and from claims for damages against it because of injury to or destruction of property including loss of use resulting therefrom. Also, CONSULTANT shall procure and maintain professional liability Insurance for protection from claims arising out of performance of professional services caused by any negligent act, error, or omission for which CONSULTANT is legally liable. However, CONSULTANT hereby states and the OWNER acknowledges, that CONSULTANT has no professional liability (errors and omissions) or other Insurance, and is unable to reasonably obtain such insurance, for claims, arising out of the performance or failure to perform professional services, including but not limited to the preparation of reports, designs, drawings and specifications, related to the investigation, detection, abatement, replacement, modification, removal or disposal of (1) pollutants or of (2) products, materials or processes containing asbestos. Pollutants herein under (1) above meaning any solid, liquid, gaseous or thermal irritant or contaminant, including smoke, vapor, soot, alkalis, chemicals and hazardous or toxic waste. Accordingly, the OWNER hereby agrees to bring no claim for non - negligent services, breach of contract, or other cause of action against CONSULTANT, its principals, employees, agents or consultants if such claim in any way arises out of the actual, alleged or threatened discharge, dispersal, release or escape of pollutants, or the Investigation of or • remedial work related to such pollutants or asbestos in the project. Owner - Consultant Agreement TKDA - 8/17/89 -9- APR 09 '91 15:17 T.K.D.A. & ASSOC. P.12 Certificates of insurance will be provided to the OWNER upon request. ARTICLE 13. INDEPENDENT CONTRACTOR The CONSULTANT in performance of work hereunder operates as an independent contractor and covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as nor claim to be an officer or employee of the OWNER by reason hereof, and that it will not by reason hereby, make any claim, demand or shall it apply for any right or privilege applicable to an officer or employee of the OWNER, including, but not limited to, workmen's compensation coverage, unemployment insurance benefits, social security coverage or retirement membership or credit. ARTICLE 14, FEDERAL AND STATE PARTICIPATION Work performed under this Agreement may be financed in part by State and Federal Funds. However, payments to CONSULTANT will be made by the OWNER. The State of Minnesota and the United States are not parties to this Contract and no reference herein to the Minnesota Department of Transportation, Office of Aeronautics and to the Federal Aviation Administration or any representatives thereof makes the State of Minnesota or the United States a party to the Contract. • ARTICLE 15. COVENANT AGAINST CONTINGENT FEES The CONSULTANT warrants that no person or legal entity has been employed or retained to solicit or secure this contract upon an Agreement or understanding for a commission, percentage, brokerage, or contingent fee excepting bona -fide employees or bona -fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this warranty, the OWNER shall have the right to annul this Agreement without liability or in its discretion to deduct from payment to CONSULTANT the full amount of each corrunission, percentages, brokerage or contingent fee. ARTICLE 16. STANDARD DOT TITLE VI ASSURANCES If this Agreement is to be financed in part by Federal funds, the CONSULTANT shall comply with those provisions of DOT Title 49, Code of Federal Regulations, Pan 21 (attached hereto as ATTACHMENT 1), which specifically rel ates to the furnishing and procurement of professional services. The term "Contractor" in said ATTACHMENT 1 is to be construed as the CONSULTANT. • Owner - Consultant Agreement TKDA - 8/17/99 40- APR 09 1 91 15 :1S T.K.D.A. & ASSOC. P.13 ARTICLE 17. EQUAL EMPLOYMENT OPPORTUNITY ASSURANCES CONSULTANT will comply with the provisions of applicable federal, state and local statutes, ordinances and regulations pertaining to human rights and non - discrimination. In this regard, if this Agreement is financed in part by Federal funds, the CONSULTANT shall comply with Executive Order No. 11246, entitled "Equal Employment Opportunity", as supplemented in Department of Labor Regulations (41 CFR, Part 60), and shall have an affirmative action plan which declares that it does not discriminate on the basis of race, color, religion, creed, national origin, sex, and age, and which specified goals and target dates to assure the implementation of that plan. ARTICLE 18. OWNERSHIP AND DEBARMENT ASSURANCES If this Agreement is to be finance in pan by Federal funds, the CONSULTANT shall comply with the requirements of and provide the certifications regarding foreign ownership and debarment as outlined in Attachment 2 of this Agreement. ARTICLE 19. ASSIGNMENT This Agreement, being intended to secure the personal service of the individuals employed by and through whom CONSULTANT performs work hereunder, shall not be • assigned, sublet or transferred without the written consent of the OWNER. ARTICLE 20. NOTICES • All notices required by law or by this Agreement to be given to the CONSULTANT must be written and may be givenpersonally or by depositing the same in tie United States mail, postage prepaid, and addressed to CONSULTANT at suchpremises and at the following address: Ali notices required or permitted to be given to Commission hereunder shall be given by United States mail, postage prepaid, and addressed to: Notice shall be deemed given as of the date said notice is deposited in the mail or personally delivered, or address. The parties must notify each other promptly in the event of a change in nano Owner- Consultant Agreement TKDA - 8/1789 -11- i APR 09 1 91 15:19 T.K.D.A. & ASSOC. ARTICLE 21. CONTROLLING LAW This Agreement is to be governed by the laws of the State of Minnesota. ARTICLE 22, SPECIAL CONDITIONS P.14 Note. • • IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. IOU IN By B y ATTACHMENTS - ATTACHMENT A ATTACHMENT B ATTACHMENT 1 ATTACHMENT 2 • , 4 e • l : 1 M OW • ASSOCIATES C By Duane T, Prew, P.E. President By Raymond M. Strege, P.E. Associate -12- APR 09 '91 15:19 T.K.D.A. & ASSOC. P.15 . ATTACHMENT A -- SCOPE OF WORK FOR 1992 AIRPORT EXPANSION AT THE HUTCHINSON MUNICIPAL AIRPORT, PRELIMINARY AND DESIGN PHASE 1. PROJECT DESCRIPTION 1 The 1992 Airport Expansion PROJECT, Hutchinson Municipal Airport, consists of the following items to be accomplished under one construction contract: 1. Land acquisition. 2. Land acquisition reimbursement. • 3. Runway 15 -33 reconstruction and extension to 4,000' x 75 4, Runway safety area. 5. Pavements subdrain system. 6. Pavement marking. 7. Medium intensity runway edge lighting system, g. Runway position holding signs and taxiway guidance signs. 9. Central electrical distribution building. 10. Parallel taxiway to Runway 15 -33 /temporary runway. 11. New aircraft parking apron. 12. Aircraft parking apron floodlighting. 13. Airport entrance road relocation. 14. Now auto parking lot. 15. Auto parking lot floodlighting. 1 APR 09 '91 15:20 T.K.D.A. 8 ASSOC. P.16 • 16. Safety fencing. 17, Omni - directional approach lighting system. 18. Runway and identification lights. 19. Precision approach path indicators. 21. Hangar /reception area relocation. 21. Well. 22. Septic system. II. SERVICES TO BE PROVIDED BY THE CONSULTANT A. Basic Services 1, Coordinate with the City, MnDOT and FAA to review the proposed project and implementation schedule. 2. Prepare preliminary layouts, sketches and estimates as required for approval by the City, MnDOT and FAA. • 3, Prepare a preliminary engineer's report, cost estimate and program sketch to support a Preapplication for Federal Financial Assistance to be prepared by MnDOT. 4. Prepare plans and specifications, contract documents and detailed estimates. Specifications will be in compliance with FAA Advisory Circular 150/5370 -10 requirements. 5. Furnish plans and specifications for review by the City, MnDOT and FAA. 6. Make corrections, minor revisions and adjustments following City, MnDOT and FAA review. 7. Reproduce 50 copies of final plans and specifications for construction purposes. 8. Assist in securing bids, tabulation and analysis of bid results. Forward results to MnDOT and FAA for their use in evaluating potential MnDOT and FAA funding. 0 F APR 09 1 91 15:20 T.K.D.A. & ASSOC. P•17 i A. Special Services I, Provide information to FAA, as necessary, to assist in their datermation as to the need for an environmental re- evaluation. 2. Contract directly with Pellinen Land Surveys to establish or locate property, boundary, easement or right -of -way monuments or lines, and /or to prepare related legal descriptions or plate for land acquisition. 3. Contract directly with Braun Sntertec to obtain soil borings, laboratory tests and other geotechnical information as needed for design purposes. 4. Provide field surveys and /or aerial photography and mapping for planning, design and land acquisition purposes. 3. Update the Hutchinson Municipal Airport Layout Plan to meet current FAA requirements. 6. Prepare an airport property map. 7. Perform site investigation of existing facilities. The CONSULTANT shall rely primarily upon OWNER furnished record drawings which are pertinent to the PROJECT. • 8. Provide administrative assistance related to state and federal airport funding programs. • 3 APR 09 '91 15:21 T.K.D.A. & ASSOC. P.18 III. SERVICES NOT INCLUDED The services or expense items listed below shall be provided by or paid for by others, except in the event that the OWNER specifically requests in writing that TKDA provide or obtain any of these services. In that event, TKDA shall do so, and any services and /or expenses will be billable as defined in this AUTHORIZATION and such billings shall be over and above any maximums set forth herein, A. Property, boundary and right -of -way establishment, location, descrip- tion and /or or platting services in excess of $3,000. B. Soil borings, laboratory tests and geotechnical recommendations for design purposes in excess of $5,000. C. Specialized environmental analysis necessary to support a finding beyond that of a categorical exclusion. D. Permit application fees. E. Publication coats associated with advertising for construction bids. F. More than five tripe to Hutchinson in connection with providing Preliminary and Design Phase Basic Services. • G. Contract documents, including plena and specifications, for more than one construction contract. • 4 • • APR 09 '91 15:21 T.K.D.A. & ASSOC. IV. COMPENSATION P.19 Payment to the CONSULTANT for services described in this Attachment A shall be an a "Cost Reimbursement Plus Fixed Fee" basis as described in Agreement Article 3.A.2 subject to the following additional conditions: A. The Overhead Rate to be applied to this Agreement shall be 1.32 times Direct Salary Costs. B. The Fixed Fee for this Agreement shall be $21,246. C, The maximum payment under this Agreement shall not exceed the amount listed hereinafter without amendment as may be necessary to cover any increases in the scope of work and /or level of effort required to complete the scope of work described. Total Reimbursable Cost $167,744 Fixed Fee 21,256 Total Contract Ceiling Amount $189,000 5 • • • AM 09 1 91 15:22 T.K.D.A. & ASSOC. CONSULTANT'S SALARY SCHEDULE Senior Registered Engineer or Architect Senior Non - Registered Designer Registered Engineer, Architect or Land Surveyor Senior Technician or Drafter Graduate Engineer, Architect or Planner Technician or Drafter Em $23.00 to $33.50 $20.00 to $31.00 $14.00 to $26.00 $14.00 to $24.00 $10.00 to $21.00 $ 6.00 to $16.00 w APR 09 '91 15:23 T.K.D.A. & ASSOC. TITLE VI ASSURANCES P.21 During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the ( "contractor ") agrees as follows: 1. Compliance with Regulations. The contractor shall comply with the regulations relative to nondiscrimination in Federally assisted programs of the Department of Transportation (hereinafter, "DOT ") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made apart of this contract. 2. Nondiscrimination. The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. • 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 4. Information and Reports. The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereof and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the sponsor or the Federal Aviation Administration (FAA) to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the sponsor or the FAA, as appropriate, slid shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance. In the event of the contractor's noncompliance with the nondiscritrtination provisions of this contract, the sponsor shall impose such contract sanctions as it or the FAA may determine to be appropriate, including, but not limited to: a. withholding of payments to the contractor under the contract until the contractor complies; and/or 11 AT1 -1 APR 09 '91 15:24 T.K.D.A. & ASSOC. P.22 b. cancellation, termination, or suspension of the contract, in whole or in part. b. Incorporation of Provisions. The contractor shall include the provisions of paragraphs 1 through 5 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the sponsor or the FAA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the sponsor to enter into such litigation to protect the interests of the sponsor and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. DISADVANTAGED BUSINESS ENTERPRISES (DBE) ASSURANCES 1. Policy. It is the policy of the Department of Transportation (DOT) that disadvantaged business enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently, the DBE requirements of 49 CFR Part 23 apply to this agreement. 2. DBE Obligation. The recipient or its contractor agrees to ensure that disadvantaged • business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that disadvantaged business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT- assisted contracts. • ATI -2 APR 09 '91 15:25 T.K.D.A. & ASSOC. P.23 ATTACHMENT 2 CLAUSE TO BE INCLUDED IN ALL SOLICTI'ATIONS, CONTRACTS, AND SUBCONTRACTS RESULTING FROM PROJECTS FUNDED UNDER THE AIP The contractor or subcontractor, by submission of an offer and/or execution of a contract, certifies that it: a. is not owned or controlled by one or more citizens or nationals of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR); b. has not knowingly entered into any contract or subcontract for this project with a contractor that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more citizens or nationals of a foreign country on said list; C. has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to a contractor or subcontractor who is unable to certify to the above. If the contractor knowingly procures or subcontracts for the • supply of any product or service of a foreign country on the said list for use on the project, the Federal Aviation Administration may direct, through the sponsor, cancellation of the contract at no cost to the Government. Further, the contractor agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in each contract and in all lower tier subcontracts. The contractor may rely upon the certification of a prospective subcontractor unless it has knowledge that the certification is erroneous. The contractor shall provide immediate written notice to the sponsor if the contractor leams that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The subcontractor agrees to provide immediate written notice to the contractor, if at any time it learns that its certification was erroneous by reason of changed circumstances. This certification is a material representation of fact upon which reliance was placed when snaking the award. If it is later determined that the contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration may direct, through the sponsor, cancellation of the contract or subcontract for default at no cost to the Government. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. AT2 -1 APR 09 '91 15:26 T.K.D.A. & ASSOC. P.24 This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code, Section 1001. STANDARD CLAUSE FOR SOLICITATIONS, CONTRACTS, AND SUBCONTRACTS REQUIRED FOR 49 CFR, PART 29 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion: The bidder /offeror certifies, by submission of this proposal or acceptance of this contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. It further agrees by submitting this proposal that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the bidder/ offeror /contractor or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this soficitation/proposal. AIRPORT AND AIRWAY IMPROVEMENT ACT OF 1982, SECTION 520 • GENERAL CIVIL RIGHTS PROVISIONS (VERSION 2,4/23/90) The contractor / tenant /concessionaire/lessee assures that it will comply with pertinent statutes, Executive orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or handicap be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision obligates the tenant/concessionaire/lessee or its transferee for the period during which Federal assistance is extended to the airport program, except where Federal assistance is to provide, or is in the form of personal property or real property or interest therein or structures or improvements thereon. In these cases the provision obligates the party or any transferee for the longer of the following periods: (a) the period during which the property is used by the airport sponsor or any transferee for a purpose for which Federal assistance is extended, or for another purpose involving the provision of similar services or benefits or (b) the period during which the airport sponsor or any transferee retains ownership or possession of the property. In the case of contractors, this provision binds the contractors from the bid solicitation period through the completion of the contract. I— L-1 AT2 -2 APR 09 1 91 15:27 T.K.D.A. & ASSOC. P.25 INSPECTION OF RECORDS - 49 CPR PART 18 (VERSION 1, 1/5/90) The contractor shall maintain an acceptable cost accounting system. The Sponsor, the FAA, and the Comptroller General of the United States shall have access to any books, documents, paper, and records of the contractor which are directly pertinent to the specific contract for the purposes of making an audit, examination, excerpts, and transcriptions. The contractor shall maintain all required records for three years after the Sponsor makes final payment and all other pending matters are closed. RIGHTS TO INVENTIONS - 49 CFR PART 18 (VERSION 1, 1/5/90) All rights to inventions and materials generated under this contract are subject to regulations issued by the FAA and the Sponsor of the Federal grant under which this contract is executed. Information regarding these rights is available from the FAA and the Sponsor. BREACH OF CONTRACT TERMS SANCTIONS - 49 CFR PART 18 (VERSION 1, 1/5/90) • Any violation or breach of the terms of this contract on the part of the contractor or subcontractor may result in the suspension or tennination of this contract or such other action which may be necessary to enforce the rights of the parties of this agreement. 0 AT2 -3 KRSON44O WS p 16. N 17. d 18. 19. 21. 21. 22. Safety fell( Omni- dlreel Runway end Precision a Hangar /rece Yell. Septic cyst It. U O N 2 03 A Y H N N ti m m G lr EL A. Basic Services 1. Coordinate project and 2. Prepare pre approval by 3. Prepare a p sketch to s to be preps 4. Prepare pl. estimates. Circular 151 5. Furnlah plat FAA. 6. Make torte. MnDOT and F. 7. Reproduce constructio( 8_ Assist in s Forward re; potential Al .r�orrs +rrn, (+truce, t.acrr.c.' arrucrurs. RE GE ST T WE RE GE ST T WE RE GE ST T WE RE GE ST T WE RE GE 57 T SRE i ng. tonal approach lighting system. identification lights. ppreach path Indicators. ptlon area relocation. en. SERVICES TO BE PROVIDED BY THE CDNSULTA,Yf with the City, MuDOT and FAA to review the proposed Implementation schedule. liminary layouts, sketches and estimates as required for the City, 21nD(Yr and FAA. rellainary engineer's report, cost estimate and program upport a ?reapplication for Federal Financial Assistance red by MnDOT. ins and specifications, contract documents and detailed Specifications will be In compliance with FAA Advisory 90 716 )/5370 -10 requirements. 9% 30 is and specifications for review by the City, MnDOT and :tions, minor revisions and adjustments following City, p I� U review_ D 50 copies of final plans and specifications for purposes. .curing bids, tabulation and analysis of hid results. rusts to in[)OT and FAA for their use in evaluating OnT and FAA funding. O( U 2 • I PERSON -ROM A. Special Services N N � i. Provide information to FAA, as necessary, to assist In their determatlon as to the need for an environmental reevaluation. 2. Contract directly with Pellinen Land Surveys to establish or'locate property, boundary, easement or right -of -way monuments or lines, and /or to prepare related legal descriptions or plats for land acquisition. 3. Contract directly with Braun Iatertec to obtain soil borings, laboratory tests and other geotechnical information as needed for design purposes. 4. Provide field surveys and /or serial photography and mapping for planning, design and land acquisition purposes. 5. Update the Rutchinsou Municipal Airport Layout Plan to meet current FAA requirements. 6. Prepare an airport property map. 7. Perform site Investigation of existing facilities. The CONSULTANT shall relay primarily upon OWNER furnished record drawings which are pertinent to the PROJECT. 8. Provide administrative assistance related to state and federal airport funding programs. V O N O3 Q 03 Q A Y H N In ti 01 m lY a a 3 11Ir IS McTllacrlfal Etectrlpl 51rucnral SRE RE GE ST T SRE RE GE ST T SRE RE GE ST T ARE RE GE ST T ARE RE GE ST T A0 9 Ak a y8 y /6g O va Aw 07 a-1 i PRELIMINARY AND FINAL DESIGN PHASE Y TRAVEL AND SUBSISTANCE N 22 days at site 20 miles a 0.275 /mile a 5 trips to site 160 miles _ 0.275 /mile .+ 32 days at motel $40.00 /nite , 60 days per diem 8 $26.00 /day m 2 meals 8 16.00 /meat misoel laneoua (SURVEY EQUIPMENT RENTAL) m m a - EXPENSES (OTHER TRIPS) Q c- ovec-- e-= ce =r_c = =ev 0 airfare trips 0 meals .4 reption $ 100.00 /flight $6.00 /meal $63,637.76 w* 4 $6.00 /day $253.00 $6.00 /day $250.00 $1,280.00 $1,560.00 . ,. $12.00 f3;d58r8e- 1064 *"405.0 4441, $0.00 0.00 10- _.- _ __ • 5100.00 $100.00 -- -" I I 0 ELECTRICAL TASK SENIOR SENIOR SENIOR TECHNICIAN TOTAL • TASK DESCRIPTION/ REGISTERED REGISTERED REGISTERED SENIOR DESIGN AND /OR WORK TOTAL NO_ DEPARTMENT ENGINEER ENGINEER ENGINEER TECHNICIAN TECHNICIAN DRAFTER COMPUTER HOURS SALARY nesnsttknn;knnn;stnkuuttnnnsn stu rrn oasts; tntktuatttn ;tksu ;pksuknsun►tsnumskan nkssknnrr ;sn ;snasktntn; DESIGN SPECIAL SERVICES t • 0 y y D I ENVIRONMENTAL ASSESMENT ; 16 BD 40 24 16 + 160 2 LAND SURVEYS • 4 8 20 20 t 32 3 SOIL BORINGS t 4 16 - 8 - _.. _ t 28 4 TOPOG SURVEY t 8 200 400 16 + 608 5 UPDATE ALP s 16 24 24 40 t 104 6 PROPERTY MAP t 16 -- 64 40 + 80 7 ADMINISTRATIVE ASSISTANCE • 24 80 200 40 + 304 8 SITE INVESTIGATION _ .. ... t 10 10 + 20 9 t ... y 0 10 s + 0 TOTAL WORK HOURS - - - 80 - - 225 - _ - - 282 0 0 748 132 1336 - 0 SALARY RATES (avQ per hour) 1,26.00 122.00 $17.00 $15.00 $24.00 $13.00 $12.00 + TOTAL SALARY $2,080.00 $4,972.00 $4,794.DO $0.00 $0.00 $9,724.00 $1,504.00 t $21,570.00 TOTAL OVERHEAD (1.32) $2,745.60 $6,553.0 ! _ $6 - $0.00 $0.00 512,835.68 TOTAL SALARY T OVERHEAD $4,825.60 $11,535.04 $11,122.08 $0.00 $0.00 $22,559.68 TOTAL SALARY 6 ON 50_ .40 p . ___ FIXED FEE 15% $7,506.36 SUBTOTAL 157,548.76 03 _. COMPUTER 51,584.00 TRAVELR SUBSISTANCE $41.4 --8- - 4{41.ZZ EXPENSES $100.00 Y TRAVEL AND SUBSISTANCE N 22 days at site 20 miles a 0.275 /mile a 5 trips to site 160 miles _ 0.275 /mile .+ 32 days at motel $40.00 /nite , 60 days per diem 8 $26.00 /day m 2 meals 8 16.00 /meat misoel laneoua (SURVEY EQUIPMENT RENTAL) m m a - EXPENSES (OTHER TRIPS) Q c- ovec-- e-= ce =r_c = =ev 0 airfare trips 0 meals .4 reption $ 100.00 /flight $6.00 /meal $63,637.76 w* 4 $6.00 /day $253.00 $6.00 /day $250.00 $1,280.00 $1,560.00 . ,. $12.00 f3;d58r8e- 1064 *"405.0 4441, $0.00 0.00 10- _.- _ __ • 5100.00 $100.00 -- -" I I 0 1' TRAVEL AND SUSSISTANCE 01 - 0 days at site 0 trips to site _. ... 0 days at motel -+' 0 days Per diem ! .a 0 meals 8 e miscellenedis ___ m _ EXPENSES (OTHER TRIPS) 0 airfare trips 0 meals ! �. reGicduceion 20 miles Q 360 miles 0.275 /mile + 0.275 /mile $40.00 /nite $26.00 /day $6.00 /meal - $6.00 /day $0.00 $6.00 /day $0.00 $0.00 $0.00 $0.00 $0.00 z - =z ^ $0 00 $100.00 /flight $0.00 $6.00 /meal $0.00 $500:00 -- ' TOLTI,KING,DUVALL,ANOERSON • $500,00 ST. PAUL, MINNESOTA .I AND ASSOCIATES, INCORPORATED APRIL 8, 1991 ENGINEERS - ARCHITECTS - PLANNERS COMMISSION NO. PENDING 01 lV D_ PR67ECT BUDGET 1992 AIRPORT EXPANSION f HUTCHINSON MUNICIPAL AIRPORT PRELIMINARY AND FINAL DESIGN PHASE - ELECTRICAL' - TASK SENIOR SENIOR SENIOR TECHNICIAN TOTAL TASK DESCRIPTION/ REGISTERED REGISTERED REGISTERED SENIOR DESIGN AND /OR WORK TOTAL N0. DEPARTMENT ENGINEER ENGINEER ENGINEER TECHNICHIAH TECHNICIAN DRAFTER COMPUTER HOURS SALARY asaaasess• ssa•+ sr ssrra :r »sssaaa•s•r• + +a »rsssrar a•+as•aaaaa +aura•aa•ssrsusaas as+rssa +a•asusaraaruaas aa• :a•r aaa•ssrassrasssss ► aaas - DESIGN BASIC SERVICES s • 0 y y 0 I COORO W/ CITY, STATE, FAA • 8 8 • 16 2 PRELIMINARY LAYOUTS • 2 B 16 16 • 26 3 PRELIM ENGINEERS REPORT • 2 B e . -I I - I8 6 a 26 -' 4 PLANS AND SPECIFICATIONS - • 114 476 304 0 330 824 844 a 2048 _ 5 REVIEW BY CITY, STATE, FAA s 2 2 s 4 6 CORRECTIONS TO REVIEW r 8 16 16 • 24 - 7 REPRODUCE 50 COPIES • • 0 - 8 ASSIST IN BIDDING PHASE • 2 16 8 • 26 r a 0 y y 0 TOTAL WORK HOURS - -- -- - - 130 526 - -� 312 0 330 - 872 - 884 a 2170 - - - - 0 - SALARY RATES (arg per hour) $26.00 522.00 $17.00 $18.00 $24.00 $13.00 $12.00 + -' TOTAL SALARY $3- ,380.00 $11,572.00 $5,304.00 $0.00 $7,920.00 $11,336.00 $10,608.00 s $39,512.00 TOTAL OVERHEAD (1.32) $4,461.60 $15,275.04 57,001.28 $0.00 $10,454.40 $14,963.52 - -- - TOTAL SALARY + OVERHEAD 57,841.60 $26,847.04 $12,305.28 $0.00 $18,374.40 $26,299.52 TOTAL SALARY & ON p FIXED FEE 15% $13,750.38 cl SUBTOTAL 5105,418.02 05 . ._ _. COMPUTER $10,608.00 TRAVEL & SUBSISTANCE '$0:00 - EXPENSES $500.00 TOTAL - $116,326.02 1' TRAVEL AND SUSSISTANCE 01 - 0 days at site 0 trips to site _. ... 0 days at motel -+' 0 days Per diem ! .a 0 meals 8 e miscellenedis ___ m _ EXPENSES (OTHER TRIPS) 0 airfare trips 0 meals ! �. reGicduceion 20 miles Q 360 miles 0.275 /mile + 0.275 /mile $40.00 /nite $26.00 /day $6.00 /meal - $6.00 /day $0.00 $6.00 /day $0.00 $0.00 $0.00 $0.00 $0.00 z - =z ^ $0 00 $100.00 /flight $0.00 $6.00 /meal $0.00 $500:00 zze zcz • $500,00 r I « C TO: Mayor and City Council FROM: Dolf Moon, Director of Parks & Recreation DATE: April 4, 1991 RE: Baseball Association Donation The Hutchinson Baseball Association Board of Directors has offered to donate up to $5,000 for the construction of a restroom facility at Veterans Memorial field. As you know, the restroom facility was included in the budget re- ductions submitted by the Park and Recreation Department. Their. decision was based on the desire to keep the development of Veterans Memorial Field moving forward. Their financial support, coupled with our departments work force will make this project go as planned this season. It also ultimately saves the $700 rental dollars that is budgeted annually for rental restrooms, with minimal costs for annual maintenance: klm City Hall 37 Washington Avenue West (612) 587 -5151 Parks &Recreation 900 Harrington Street (612) 587 -2975 . Police Department 10 Franklin Street South (612) 587-2242 7- / // � // / - , Hutchinson, Minnesota 55350 - Printed on recycled payer - (612) 587 -5151 i HUr�H" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST - - -- HU7CHINSON. Ml,ti ^<' 55350 M E M O R A N D U M DATE: April 4, 1991 --------- - - - - -- TO: — Mayor - - - and City -- -- Council ---------------------- rRDM: — Randy ------------------------ DeVries, Director Water and Wastewater Operations - - - - -- SUBJECT: Purchase of Spectrophotometer -------------------------- - - - - -- The cost of testing metals for the Water and Wastewater Departments have been on the rise for the past few years. I recommend approval of a spectrophotometer for these departments for the cost of $5779.50. I have calculated the pay back of this equipment at one year, with cost savings in the years to come. The cost of the spectrophotometer will • be split between the Water and Wastewater Departments. This purchase was not in the budget for capital outlay, but will be taken from the budget line "Other Contractual ", which is used to pay for these testing costs. cc: Gary Plotz Ken Merrill Dick Nagy Marion Graham RD /sk ?J-P. April 5, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAw 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 FAX (612)!587-4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Elliott Agreement and Amendment to Lease Our File No. 3244 -89 -0031 Dear Gary: OF COTINSEL CHARLES R. CARMICHAEL" WILLIAM W. CAMERON 5861 CEDAR LAVE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 600-30.'3-4545 EAX(6m)545-193 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)989-2214 FAX (612) 389 -5506 • Please find enclosed an Agreement and Amendment to Lease which should be placed on the agenda for action by the City Council this coming Tuesday evening. In discussing this matter with the building inspector, it was apparent that Mr. Elliott was going to require additional time to complete his move. In reviewing all of the various deadlines, it seemed reasonable to extend the time for his move to at least May 24. Since it now appears that asbestos removal and demolition work will not begin until the following week, I have set out in the agreement the May 27th date to give Mr. Elliott the benefit of the weekend if he needs it. Please do not hesitate to contact me if you have any questions. Thank you. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA:lm Enclosure "CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAN ASSOCIATION f DAVID GARY D E D. McDOHLL .McDO W STEVEN A. ANDERSON O. HARRY ANDERSON• STEVEN S. HOLE LAURA E. FRETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. McOEE TIMOTHY W. FAFINSHI April 5, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAw 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 FAX (612)!587-4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Elliott Agreement and Amendment to Lease Our File No. 3244 -89 -0031 Dear Gary: OF COTINSEL CHARLES R. CARMICHAEL" WILLIAM W. CAMERON 5861 CEDAR LAVE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 600-30.'3-4545 EAX(6m)545-193 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)989-2214 FAX (612) 389 -5506 • Please find enclosed an Agreement and Amendment to Lease which should be placed on the agenda for action by the City Council this coming Tuesday evening. In discussing this matter with the building inspector, it was apparent that Mr. Elliott was going to require additional time to complete his move. In reviewing all of the various deadlines, it seemed reasonable to extend the time for his move to at least May 24. Since it now appears that asbestos removal and demolition work will not begin until the following week, I have set out in the agreement the May 27th date to give Mr. Elliott the benefit of the weekend if he needs it. Please do not hesitate to contact me if you have any questions. Thank you. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA:lm Enclosure "CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAN ASSOCIATION f AGREEMENT AND AMENDMENT TO LEASE This Agreement and Amendment to Lease is entered into on the day of April, 1991, by Robert E. Elliott ( "Elliott "), doing business as Town & Country Tire and Town and Country Saddlery and the City of Hutchinson ( "Hutchinson ") , a Minnesota Municipal Corporation. RECITALS: A. The City of Hutchinson has acquired the property legally described as follows: Lot 5, Block 43, North Half, City of Hutchinson. B. Elliott is a lessee under a lease dated April 6, 1987 by and between Elliott and the then owner of the premises, Lloyd H. Allen; C. The City of Hutchinson is required to pay relocation benefits to Robert E. Elliott because of the acquisition of the property; D. Notice has been given to Elliott to require his removal from the premises no later than April 30, 1991; E. Elliott is in the process of remodeling substitute space and may not be able to complete the relocation process by May 1, 1991; F. The City of Hutchinson desires to accommodate Elliott and to assist in his relocation efforts; G. It is understood that the City has made arrangements to remove asbestos from the building, to demolish the building and to prepare the site for commercial redevelopment and that time is of the essence to this agreement; and 9 -,El NOW THEREFORE IT IS AGREED BY AND BETWEEN THE PARTIES, that • in consideration for the mutual promises set forth herein and the advance payment of certain relocation benefits by Hutchinson to Elliott and for other good and valuable consideration, as follows: 1. The deadline for Elliott's removal from the premises legally described in paragraph A above is extended from April 30, 1991 to 9:00 A.M., May 27, 1991. This agreement shall supercede any contrary provision in the lease provided, however, that at Elliott's option, the termination of his tenancy may be treated as a condemnation under Chapter 117 of Minnesota Statutes of Elliott's leasehold interest. In the event the premises are not vacated by the date and time specified, and the parties have not otherwise agreed, Hutchinson shall be entitled to enforce the provisions of this paragraph by application to the court for an order under the forcible detainer statute, Minnesota Statute §566.01, et sea. 2. Execution of this agreement does not waive, merge, terminate or in any way limit relocation benefits owing to Elliott nor does it obligate the City to pay any additional benefits, whether for relocation or otherwise. Dated: CITY OF HUTCHINSON By: Paul L. Ackland Attest: Mayor Gary D. Plotz City Administrator Dated: Robert E. Elliott, d /b /a • Town & Country Tire and Town & Country Saddlery STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) On this day of April, 1991, before me a Notary Public, personally appeared Paul L. Ackland, Mayor of the City of Hutchinson, and Gary D. Plotz, City Administrator for the City of Hutchinson, a municipal corporation, who executed the above document on behalf of the corporation. Notary Public STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) On this — day of April, 1991, before me a Notary Public personally appeared Robert E. Elliott, d /b /a Town & Country Tire and Town & Country Saddlery, who executed the above document on behalf of Town & County Tire and Town & Country Saddlery. Notary Public 0 • • 4/3/91 Gene T. Jeseritz 937 Hayden Ave. Hutchinson, MN 55350 Hutchinson City Council City Hall 37 Washington Ave. West Hutchinson, MN 55350 Council Members, AFarssr BY .4 On 2/12/91, I presented three proposals to the Hutchinson City Council regarding the city's old wastewater treatment facility (WWTF). The first proposal was for the city to delay demolition plans for the WWTF and to investigate alternative uses. This proposal was agreed to by the council. The second proposal was to give the Minnesota . Department of Natural Resources (DNR) an opportunity to conduct an aquaculture feasibility study. This proposal was approved and a lease agreement was submitted to the DNR for consideration. I have discussed the proposed lease with the DNR's Regional Headquarters in New Ulm and also with the DNR's Central Office in St. Paul. The DNR has acknowledged the potential aquacultural uses for the WWTF but has decided not to enter into a lease agreement at this time. The primary reason indicated was the present budget limitations of the DNR and state government in general. A second reason was that during a time when private aquaculture is growing rapidly in the state, the DNR might be accused of displacing private aquaculture business. This may not be politically wise at this time. It should be noted that even though the proposed lease was not agreed to, the DNR expressed appreciation to the City of Hutchinson for considering the DNR in attempts to find an alternative use for the WWTF. This brings us to the third of my proposals. This proposal involves 1) contracting with me, on a consulting basis, to investigate other alternative uses for the WWTF and 2) if the city decides to sell or lease the WWTF, that I be provided with a first option • to lease or purchase the facility. It is this third proposal that I would ask the Hutchinson City Council to consider. 9 -� My services would be based on an hourly rate of $20.00 /hr. for a suggested period of eighteen (18) months. During that time, I would be contacting both governmental and private aquacultural firms as well as non - aquacultural companies to determine interest in using the WWTF for some type of business enterprise. I would provide monthly, written progress reports to the city council including prospective contacts and also report on expenses incurred. I would also be giving tours of the facility to prospective companies and if desired by the city council, would screen prospects on behalf of the city. My consulting services could be terminated at any time that the city council felt those services were no longer required. I would be willing to discuss my proposal further at your convenience. Thank you for you consideration. Si cerely, y Gene T. Jeseritz L A REGULAR COUNCIL MEETING APRIL 9 1991 676.63 395.01 149.14 3,675.00 82.33 11.88 113.61 6.49 7.34 26.71 15.90 309.66 2,563.66 181.09 2.84 361.19 1,120.80 72.19 5.14 8.16 38.3.3 86,468.38 101.45 8.56 754.13 239.07 103.45 107.52 106.79 1,045.95 191.07 13,540.18 370.30 65.50 135.85 55,186.56 391.50 3,867.00 47.88 4,369.33 511.50 127.88 1,087.50 46.44 149.50 14.42 28.60 41.94 17.60 125.79 7,644.90 14.00 $186,733.64 //- 7" 1 WATER & SEWER FUND *Withold Tax Acct employer contribution *PERA employer contribution *US Postmaster postage for water bills Am Natl Bank interest Automation Supply disks Camera Shop prints CAPP valves Carquest parts Cash Drawer #4 misc Cash Wise coffee Chippewa Valley reg- M.Graham City of Hutch April dental City of Hutch April medical Coast to Coast supplies County Market supplies Curtin Scientific lab supplies DPC chlorine Electric Motor motor repair Family Rexall labels Farm & Home ice melt & brush Feed Rite supplies First Trust principal & interest Fitaloff Hdwe drill Floor Care strip pad Froemming, Esther water leak claim G & K uniforms Hach co. lab supplies Howard Johnsons lodging- M.Graham Hudlowe, Merry double payment Hutch Leader recycling ads Hutch Cenex fuel Hutch Utilities elec & gas Hutch Telephone telephone Hutch Wholesale supplies Ink Spots paper Junker March refuse Juul Contr repair line League of MN Cities retro adj . MN Mutual Life April life MN Dept of Revenue March sales tax MN Valley Testing tests Mutual Benefit LTD April NuTech Env counteractant Quade Electric repair Quade Electric bulbs Simonson Lumber plastic Sorensen Farm sprocket hub Standard Printing phone rest Tri County Water salt . US Postmaster meter postage Water Prod water meter Welders Supply rent TOTAL 676.63 395.01 149.14 3,675.00 82.33 11.88 113.61 6.49 7.34 26.71 15.90 309.66 2,563.66 181.09 2.84 361.19 1,120.80 72.19 5.14 8.16 38.3.3 86,468.38 101.45 8.56 754.13 239.07 103.45 107.52 106.79 1,045.95 191.07 13,540.18 370.30 65.50 135.85 55,186.56 391.50 3,867.00 47.88 4,369.33 511.50 127.88 1,087.50 46.44 149.50 14.42 28.60 41.94 17.60 125.79 7,644.90 14.00 $186,733.64 //- 7" 1 ENTRAL GA RAGGG i *Withhold Tax acct *PERA Big Bear Brandon Tire Carquest Carquest Auto Champion Auto City of Hutch City of Hutch Coast to Coast Crow River Glass Farm & Home G & K Glencoe Ford Harpel Bros Harpel Bros Hutch Iron Hutch Cenex Hutch Wholesale L & P Supply MacQueen Equip March Dist Marco Meier, Doug MN Mutual Life • MTI Mutual Benefit Northern Plaza Hdwe Plowman's Power Brake Prairie Hydraulics Schmeling Oil Sorensen Farm State of MN US Postmaster Wigen Motor employer contribution employer contribution fuses & lens tires supplies supplies lites, battery, April dental April medical supplies mirror supplies uniforms switch switch hose iron tires supplies part deflectors brooms & runners truck manual repair expenses April life ins parts LTD April vise bushings clip valve & core charge rebuild cylinder oil pin decals meter postage assembly 88.57 51.88 10.16 882.00 702.09 33.94 141.34 43.79 329.21 35.01 6.50 90.45 55.50 54.66 4.90 55.15 106.46 105.84 152.18 2.15 3,512:62 99.00 53.69 9.32 6.30 1,003.62 14.95 56.99 3.78 1.20 87.16 34.29 55.00 1.35 26.00 6.09 51.08 TOTAL $7,974.22 • GENERAL FUND • *Withhold Tax Acct *US Postmaster *DNR *DNR *S.Barton *S.Barton *Internal *DNR *PERA *PERA DCP *Elks *DNR & Dammans Co. & Dammans Co. Revenue Sery A & B Electric Alexandria Tech Allen Office Alrick, J. /Betker Const American Welding Americinn Motel Anderson Interiors Automation Barton, S. /UBC Bennett Office Boelter, Gale BPO Does Camera Shop Cash Drawer #4 Cash Wise Chamber of Commerce City of Hutch City of Hutch Clarey's Safety Coach Coast to Coast Coast to Coast Coast to Coast Copy Equipment County Market County Treasurer Crow River Vet Culligan Water Doherty, G. /Jackson Ed Davis Bus Electro Watchman Ericksons More 4 Family Rexall Farm & Home Field, George Fitzloff Hdwe Floor Care G & K • GAB Gander Ridge Guns Glencoe Uniforms Gopher April dental April medical hose meeting expense supplies supplies bulbs supplies supplies DL fees food, boarding & euth salt employer contribution April newsletter registration fees registration fees small cities loan small cities loan excise tax interest registration fees employer contribution employer contribution option to purchase registration fees work done scba Training supplies small cities loan oxygen ice show lodging paint disks small cities loan service contracts seminar expense geraniums film misc coffee April rent & sec support Const small cities loan service contract annual charge groceries supplies supplies conf expenses supplies supplies uniforms claim ammo uniforms balls 4,273.72 261.66 44.00 213.00 2,094.53 4,143.38 370.06 143.00 4,899.88 8.28 500.00 408.00 99.00 400.00 177.90 687.30 15.95 172.25 130.41 26.38 542.87 101.24 34.93 48.00 19.30 83.40 61.01 395.51 2,843.23 22,176.22 26.25 86.17 436.79 24.86 39.93 70.21 5.88 109.50 306.85 40.10 1,069.80 120.00 144.00 25.71 93.42 111.93 113.79 100.38 686.45 672.10 1,800.00 212.50 63.45 39.84 CI Gov Trg Service reg- H.Sitz 15.00 Grams, Jerome variance withdrawal 45.00 Grand View Lodge reg- Gregor & Kitchenmaster 100.00 Great Plains nosing 13.98 Greenbriar Floral flowers 42.95 Henry's Foods supplies 0 9.39 Home Bakery cookies 4.80 Hutch Plumbing motor repair 110.50 Hutch Wholesale supplies 91.46 Hutch Conv & Visitor Bur Feb lodging tax 1,454.15 Hutch Leader ads & pubs 1,156.22 Hutch Utilities lamps & photo cells 284.40 Hutch Cenex fuel 2,807.85 Hutch Com Hospital laundry 7.65 Hutch Fire & Safety inspections & supplies 295.05 Hutch Iron iron 27.09 Hutch Utilities elec & gas 2,943.61 Hutch Leader skating show 206.00 Hutchinson Telephone telephone 2,949.08 Ice Skating Instit forms 31.81 Ink Spots reports 32.93 Internal Rev Service ist qtr excise tax 42.56 Internal Rev Service interest 18.46 J.L. Shiely Co. rock 581.57 Jack's Uniforms emblems 32.05 Joe's Sport Shop plates 13.00 Karg, Larry expenses 10.11 • L & P Supply air filter 10.30 League of MN Cities retro adj 35,581.00 Mankato Mobile Radio repairs 145.55 Marco repair 53.69 McLeod Coop Power electricity 1,084.08 MinnComm Paging lease 25.22 MN Twins 46 tickets 463.00 MN Elevator elevator service 59.45 MN Mutual Life Ins April life 398.16 MN Dept of Health FB &L license 70.35 Motorola service contract 366.15 MTI rakes 86.50 Mutual Benefit LTD April 1,072.43 New Tradition tickets 276.00 Nicklasson Athletic pitcher rubbers 78.20 Northern States Supply parts 45.14 Olson's Locksmith' lock repair 52.70 Olson's Locksmith lock repairs 112.40 Pioneer striper 59.00 Pioneerland Library 2nd quarter 15,001.00 Pitney Bowes meter rent 100.50 Plaza Hdwe tape 18.06 Plotz, Gary meeting expense 13.79 Quade Electric repair 33.10 Quads Electric bulbs 59.00 Reid Floor Covering carpet 160.00 Rutz Plumbing service call 30.00 Schmeling Oil kerosene 124.78 Scott & Bob's Tire repair 62.20 Secretarian Security State Bank Seven West Wash Seven West Wash Sewing Basket Simonson Lumber Standard Printing Star Cablevision State Treasurer TKDA Uniforms Unlimited US Postmaster Willmar PD Xerox Zieman, Sharon • BOND FUNDS RURAL FIRE DEPT Clarey's Safety Coast to Coast Hutch Wholesale Hutch Fire & Safety Hutch Sports Randy Redman Steve Schramm Jim Brodd John Reynolds Craig Reiner Orlin Henke Bruce Precht Ed Homan Jff Dobratz Jim Popp Brad Emans services- M.Swanson 544.00 pymt #12 230.71 laundry 7.50 mopheads 16.50 repair 7.00 lumber 104.06 calendar & phone rests 2,180.96 April service 4.05 1st qtr surcharge 189.86 prof services 589.65 jacket 114.95 meter postage 725.92 course 190.00 contract payment 5052 329.80 masking tape 2.55 TOTAL 11.00 gloves & scraper 141.43 supplies 54.00 supplies 46.85 inspections 58.30 tank & bulb 49.95 rural mileage 20.75 rural mileage 19.25 rural mileage 16.50 rural mileage 9.25 rural mileage 2.50 rural mileage 39.75 rural mileage 18.75 rural mileage 9.25 rural mileage 5.00 rural mileage 2.50 rural mileage 11.00 TOTAL $505.03 • 11 YOUTH CENTER HCDC 8% *PERA employer contribution 35.12 *Withhold Tax Acct employer contribution 59.98 City of Hutch medical 147.10 City of Hutch dental 15.64 Floor Care supplies 27.52 Frito Lay supplies 41.92 Henry's Foods supplies 90.70 Hutch Telephone telephone 24.75 Hutch Utilities electricity 187.16 Marquette Bank April rent 2,200.00 MN Mutual Life April life ins 4.41 Mutual Benefit LTD -April 11.32 Northland Bev lease 33.92 Pikal Music cord 10.00 Simonson Lumber sheetrock 4.88 Star Cablevision April service 25.30 Todd Tepley DJ show 23.75 Tombstone Pizza pizzas 78.76 US Postmaster meter postage 2.20 TOTAL $3,024.43 1990 TAX INC CONST • Am Natl Bank interest 15,543.75 BONDS OF 1988 DEBT SERV Am Natl Bank fees & expenses 230.22 BURNS MANOR DEBT SERV Am Natl Bank principal & interest 61,755.00 1980 TAX INC DEBT SERV *S.Barton & Dammans Co HCDC 8% loan 2,889.00 *S.Barton & Dammann Co HCDC 8% loan 5,715.00 J.Alrick & Betker Co HCDC 8% loan 260.70 S.Barton & UBC HCDC 8% loan 205.90 G.Doherty & Jackson Co HCDC 8% loan 405.77 TOTAL $9,476.37 LIBRARY FUND DEBT SERV First Trust principal & interest 53,400.00 REC & POOL DEBT SERV Am Natl Bank fees & expenses 231.96 7 • 1990 TAX INC CONST FUND Diamond 5 Wrecking est #1 21,686.91 Ward Haugen part pymt 10,000.00 McGraw & Ward prof fees 1,871.60 Red's Transfer moving estimates 430.00 Hutch Utilities 21 1st Ave NE 3.00 LTP Enterprises adandoned wells 535.00 Wilma Kern discontinue business 1,000.00 Wilson Dev Services relocation services 1,777.50 TOTAL $37,304.01 LIBRARY CONST FUND Korngiebel Arch prof services 292.50 BONDS 1990 CONST Hutch Utilities street lights 97,836.68 Hanson & Vasek const replace curb & gutter 240.00 Wm Mueller est #7 3,274.29 TOTAL $101,350.97 PUBLIC SITES TRUST FUND Triple H & 0 land purchase 2,037.60 • BONDS OF 1982 First Trust principal & interest 57,798.38 BONDS OF 1984 First Trust principal & interest 152,300.00 PARKING BONDS OF 1984 First Trust principal & interest 72,443.75 BONDS OF 1986 Am Natl Bank principal & interest 98,381.25 • • MEMORANDUM FOR YOUR INFORMATION TO: Gary Plotz, City Administrato FROM: Steve Hadson, Chief of Polic e DATE: April 3, 1991 RE: Destruction of Unclaimed Property The following items are unclaimed property at the police department and will be destroyed: 6 Fuzz Busters Theft /Owner Unknown 13 B -B guns Owners Unknown /lkg 91 -02 -0008 • March 19, 1991 G. Barry Anderson 101 Main Street S Park Place Hutchinson, MN 55350 Re: Amendment to Car Impound Contract City Attorney File No: 3188 -87 -0022 Dear Barry: ,n' }`OJT ! alATl0N After receiving your letter and talking to you in reference to the problem of the ghost vehicle I have contacted Lowell Baumetz of Modern Mazda. After talking about the problem with Lowell it seems to be more of an administrative problem then a contractual problem. I am happy to report this situation has been dealt with and it will not require any further action relating to a change in the original tow contract. As always. Respectfully, HUT�NSON POLICE DE TMENT Ronald T. Kirchof Sergeant RTK:lkg 91 -03 -0002 • • City Hail Parks & Recreation Police Department 37 Washington Avenue Wiest 900 Harrington Street 10 Franklin Street South (612) 557 -5151 (612) 557 -2975 (612) 5S7 -2242 Hutchinson, Minnesota 55350 - Printed on mo cled paper - 0 American Risk Services, Inc. March 29, 1991 Risk Management Employee Benefits Consultants Northwest Business Campus 3033 Campus Drive, Suite A418 Minneapolis,MN 55441 -2620 Tel: (612) 559-7300 Fax: (612) 559.7640 Mr. Ken Merrill Finance Director City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 RE: City of Hutchinson Property - Casualty Program Dear Ken: • FOR YOUR INFORMATION Enclosed please find a summary of the City of Hutchinson's Insurance Program from 1986 through Policy Year 1990. The City incorporated a risk management program beginning the Policy Year July 1, 1987. Since that time the City has saved $355,198 over a conventional program. The $355,198 savings is derived from the use of deductibles, dividends from the L.M.C.I.T., retrospective rated Workers' Compensation policy, less losses paid with the new deductible. The information recorded is inclusive of the Retrospective Premiums promulgated in February. The losses are as of 12/31/90. Should you have any questions on these matters, please do not hesitate to contac� me. Best regards. S' rely, 1 r T. Flaten Pre ident Enclosure cc: Dennis Potter, Insurance Planners Hutchinson, MN 004:50 ?�a Printed an Recyckd Paper City of Hutchinson 29-Mar-91 Prepared By: American Risk Services, Inc. 1986 -87 1987 -88 1988 -89 1989 -90 1990 -91 90-91 90-91 Subject of Insurance LMCIT LMCIT LMCIT LMCIT LMCIT Change Percentage 4.52 Property 42,863 40,531 62,589 59,175 61,852 2,677 %0 Limits: 19,615,660 20,007,973 35,856,138 36,573,261 39,864,854 3.291,593 9.00% Rate per (00's): 0.219 0.203 0.175 0.162 0.155 -4.11% Nand Marine 2,534 2,662 2,958 3,239 3,072 (167) -5.16% Boiler & Machinery 9,267 9,267 7,809 7,809 7,809 0 0.00% Fidelity Bond 2,542 2,542 3,886 3,886 3,886 0 Crime 669 669 743 743 743 0 0.00% Automobile 30,193 29,231 32,478 40,712 39,591 (1,121) -2.75% $600,000 CSL Liability Deductible: 0 0 5,000 5,000 5,000 Comprehensive Deductible: 250 250 5,000 5,000 5,000 Collision Deductible: 500 500 5,000 5,000 5,000 General Liability 89,776 96,930 107,700 94,547 98,960 4,413 4.67% Inverse Condemnation 0 4,456 4,650 194 $600,000 CSL Liability Deductible: 0 0 5,000 5,000 5,000 Workers' Compensation 166,131 213,249 212,056 169,919 236,496 66,577 39.18% Experience Modification: 1.03 0.95 0.85 0.76 0.88 15.79% Payroll: 7,058,311 7,582,497 8,640,033 8,023,276 9,461,648 1,438,372 17.93% • Average Rate: 2.29 2.96 2.89 2.79 2.84 0.05 1.93% Umbrella 42,414 41,379 33,760 28,966 0 (28,966) - 100.00% $1,000,000 CSL Liquor Liability 10,746 14,238 15,169 9,898 11,410 1.142 11.54% Limit of Liability: 500,000 1,000,000 1,000,000 1,000,000 1,000,000 Public Officials Liability 15,082 11,167 12,408 12,251 14,281 2,030 16.57% $600,000 Liability Deductible: 5,000 5,000 5,000 5,000 5,000 Reserve Assessment: 14,896 Total 427,113 461,865 491,556 435.601 482,380 46,779 10.74% Standard Deductibles 180,448 180,521 272,666 262,405 272,195 Deductible Savings 0 0 54,533 52,481 54,439 Dividends 0 19,000 29,681 50,331 53,871 Reno Return (Additional) 0 100,612 19,787 (57,609) Losses Paid w /in deductible 0 - 0 7,705 8,303 5,920 Surplus Available 0 119,612 96,296 36,900 102,390 355,198 Prepared By: American Risk Services, Inc. March 14, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAw 101 PAR% PLACE HUTCHINSON, MINNESOTA 55350 (612) 567 -7575 PAX (612)!587-4096 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY G. BARRY ANDERSON W L '' M1N ' V i • Re: Phase II Development Our File No. 3244 -89 -0031 Dear Gary: OF COON9EL CHARLES R. CARMICHAEL' WILLIAM W. CAMERON 5861 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55416 (GM) 545-9000 MN TOLL PHEE 600-30.3-4545 PAX (612) 545-1193 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)389-2214 PAX (612) 369-5506 FOR YOUR INFOR You may recall that I had written Dorsey & Whitney on the question • of whether June 1, 1991 was a deadline that was of any concern to the City with respect to downtown tax increment financing. Jerry was kind enough to reply to me by correspondence dated March 8, 1991 and I am passing along a copy of that correspondence. I would ask that you provide a copy of the correspondence and this letter to the Council for their information. If you have any questions with regard to this matter, do not hesitate to contact me. Thank you. Very truly yours, G. ,Y'arry Anderson GBA:lm Enclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION DAVID B.ARNOLD GARY D. McDOWEI STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. HOGE LAURA E. SHETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES UTLEY JULIA A.CHHISTIANS RICHARD O. M OEE TIMOTHY W. PAPENSEI March 14, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAw 101 PAR% PLACE HUTCHINSON, MINNESOTA 55350 (612) 567 -7575 PAX (612)!587-4096 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 RESIDENT ATTORNEY G. BARRY ANDERSON W L '' M1N ' V i • Re: Phase II Development Our File No. 3244 -89 -0031 Dear Gary: OF COON9EL CHARLES R. CARMICHAEL' WILLIAM W. CAMERON 5861 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55416 (GM) 545-9000 MN TOLL PHEE 600-30.3-4545 PAX (612) 545-1193 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)389-2214 PAX (612) 369-5506 FOR YOUR INFOR You may recall that I had written Dorsey & Whitney on the question • of whether June 1, 1991 was a deadline that was of any concern to the City with respect to downtown tax increment financing. Jerry was kind enough to reply to me by correspondence dated March 8, 1991 and I am passing along a copy of that correspondence. I would ask that you provide a copy of the correspondence and this letter to the Council for their information. If you have any questions with regard to this matter, do not hesitate to contact me. Thank you. Very truly yours, G. ,Y'arry Anderson GBA:lm Enclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Mr. G. Barry Anderson Arnold & McDowell 101 Park Place Hutchinson, Minnesota 55350 -2563 Re: Phase II - Downtown Development • Dear Barry: In your February 21st letter to me you asked whether there are any deadlines by which tax increment bonds must be sold for Phase II of the Downtown Development project. As you are aware many Minnesota municipalities (including Hutchinson) created tax increment financing districts in early 1990 because of legislation pending in the Legislature restricting the use of tax increment financing. The restrictions were enacted in legislation which passed at the dose of the 1990 session and are contained in 1990 Minnesota Laws, Chapter 604. Article 7. There is generally grandfathered from the new restrictions tax increment financing districts for which the request for certification, of the original tax capacity of the district was requested by the County Auditor before May 1, 1990. However, the Legislature was aware of the rush to create tax increment districts to beat the new restrictions and in response, provided that the new restrictions will apply to districts which were requested for certification in April, 1990 unless by June 1, 1991 one of the following three conditions have been met: a. the municipality enters into a development agreement for a site located in the district; 0 b. bonds were issued to finance project costs; or noRsEY & WHITNEY A PuevoNO I�waro YPpra�nm�r Cnrraurr.rr 330 PAYE AT ENUe 2200 F AC E BANK PLACF. EAST 201 nHST AVENUE, S. W. SUITE 940 NEW TORE. NEW TOYS 10022 EocxNenH, rINNHBOTA 5390E nece)41s -aYOO MINNEAPOLIS. MINNESOTA 55402 -14A6 m 71 YN8.OI3e 1990 CONNECTICUT AvZxvz. N. r. (612) 140-2600 — WASHINGTON, D. C. 00036 TELEX 29 1400 FIRST INTERSTATE CENTER rHOW By -0700 FAX (BIYJ 940 -2858 BILLI MONTA 39100 9 OAA[CLAUHCH STREET (4O9) YEY-'J982 -3E00 LONDON EGON OAT. ENGLAND M- 11 -RY9 -9.1]9 �ME P. OIILiGAN YOI DAVIDSON BUILDING JE. RUE TRONCAET 75009 PARIS, (612)34G-2M GREAT FALLS, MONTANA 39401 FRANCE (40x 791 -0804 B'1- 1- 48-88 -39 -4R 45. EUC DE TROVES H-1040 NRVWELH.BELGIGY 197 EAST FRONT STREET OY- Y- 408 -7D -0 YIBAOCLA, YORTANA 39804 f4O8) 7W- 002,51 March 8, 1991 Mr. G. Barry Anderson Arnold & McDowell 101 Park Place Hutchinson, Minnesota 55350 -2563 Re: Phase II - Downtown Development • Dear Barry: In your February 21st letter to me you asked whether there are any deadlines by which tax increment bonds must be sold for Phase II of the Downtown Development project. As you are aware many Minnesota municipalities (including Hutchinson) created tax increment financing districts in early 1990 because of legislation pending in the Legislature restricting the use of tax increment financing. The restrictions were enacted in legislation which passed at the dose of the 1990 session and are contained in 1990 Minnesota Laws, Chapter 604. Article 7. There is generally grandfathered from the new restrictions tax increment financing districts for which the request for certification, of the original tax capacity of the district was requested by the County Auditor before May 1, 1990. However, the Legislature was aware of the rush to create tax increment districts to beat the new restrictions and in response, provided that the new restrictions will apply to districts which were requested for certification in April, 1990 unless by June 1, 1991 one of the following three conditions have been met: a. the municipality enters into a development agreement for a site located in the district; 0 b. bonds were issued to finance project costs; or DoHsEY & WHITNEY Page -2- Mr. G. Barry Anderson March 8, 1991 C. the municipality acquired property in the district after April 1, 1990. The Downtown Development tax increment financing district was created by the City of Hutchinson in April 1990 and the request for certification was made to the County on April 30, 1990, so one of the conditions set forth above will need to have been met by June 1, 1991 to grandfather this district from the 1990 amendments. The district covered both the Phase I ( Shopko) and Phase II developments and the actions taken by the City for the Phase I project (entering into a development agreement with Shopko, selling bonds and acquiring property) grandfathers the district from the 1990 amendments. Therefore, June 1, 1991 is not a deadline for selling bonds for Phase II of the Downtown Development. If you have any further questions, please give me a call. Yours truly, Jerafne P. Gill' an JPG:cmn cc: Gary D. Plotz 0 FOR YOUR INFORMATION DAVID B.ARNOLD March 29, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. HARRY ANDERSON V S� V 1 � Re: Sam Ulland vs. City of Hutchinson Our File No. 3244 -87 -0011 or COUNSal. CHARLES R. CARMICHAEL" WILLIAM N. CAMERON 5861 CEDAR LARE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545-9000 MN TOLL FREE 800- 343 -4345 PAX(612)545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)389-2214 FAX (612) 369-5506 /2345 RECEIVED Dear Gary: • Enclosed please find a copy fo correspondence from Attorney Lindquist, as well as a copy of the Amended Complaint and the Answer to the Amended Complaint. The Council may have some interest in this information. Please do not hesitate to contact me if you have any questions. Best regards. Very truly yours, A70LD & McDpWELL G. Barry Anderson GBA:lm Enclosure • 'CERTIFIED AS A CIVIL TRLAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION GARY D. McDOWELI. STEVEN A. ANDERSON O.BARRY ANIIBRSON' STEVEN S. HOOE LAURA E. PRETLAND DAVID A. BRUEOGEMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. MCGEE TIMOTHY W. P"INSKI March 29, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. HARRY ANDERSON V S� V 1 � Re: Sam Ulland vs. City of Hutchinson Our File No. 3244 -87 -0011 or COUNSal. CHARLES R. CARMICHAEL" WILLIAM N. CAMERON 5861 CEDAR LARE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545-9000 MN TOLL FREE 800- 343 -4345 PAX(612)545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)389-2214 FAX (612) 369-5506 /2345 RECEIVED Dear Gary: • Enclosed please find a copy fo correspondence from Attorney Lindquist, as well as a copy of the Amended Complaint and the Answer to the Amended Complaint. The Council may have some interest in this information. Please do not hesitate to contact me if you have any questions. Best regards. Very truly yours, A70LD & McDpWELL G. Barry Anderson GBA:lm Enclosure • 'CERTIFIED AS A CIVIL TRLAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION PUSTORINO, PEDERSON, TILTON &C PARRINGTON • PETER J. PUSTORINO' WILLIAM R. PEDIRSON LOUIS R. TILTON' JON P. PARRINGTON" JOF_L M. MUSCOPLA "r CHARLES J. NOEL' Mr. G. Barry Anderson City Attorney 101 Main Street South Hutchinson, MN 55350 A'r "rORNEYS A LAW SturV 2('() 40415 WESr h5 "H STREE "r MINNEAPt)LIS. MINNESO TA 15435-176% "r F_LE1'HUNE 1612)92S-10()1 1'n CSIMILh.: 1 h 121 929-4201 March 19, 1991 Re: Sam Ulland v. City of Hutchinscn Court File No.: 3 -90 -190 Our File No.: GABC 10444 and GABC 8489 Dear Mr. Anderson: JOHN H. FARICY. JR. CAROL A. KUBIC KRISTIN B. MALAND THOMAS J. MISUREK M. CHAPIN HALL RICHARD S. STEMPEL TAMARA G. GARCIA JEFFREY J. LINDQUIST MARK J. WEAVER , Also Admitted in Wisconsin ^•Also Admitted in North Dakota • As I believe you are aware, the hearing on our motion seeking dismissal of Sam Ulland's Federal Court case against the City of Hutchinson was continued by Judge Alsop in order to give Plaintiff an opportunity to amend his complaint. I have received word from Judge Alsop's law clerk that Mr. Ulland did indeed file with the Court an amended complaint. Not surprisingly, however, he neglected to serve us. The Judge's clerk has forwarded a copy of the amended complaint to me so that I can prepare an answer and determine what, if any, papers will need to be filed in order to renew our motion for dismissal. I have enclosed for your review a copy of the Amended Complaint along with a draft copy of the City's Answer thereto. The Complaint is vintage Sam Ulland. It is rife with allegations that the City "commenced all kinds of unspeakable aggressions and atrocities against Plaintiff," but void of any reference to a single specific fact which could support those wild allegations. The Complaint does contain a number of specific allegations regarding Plaintiff's attempts to remove and /or sell the trailers, and his dealings with the City in that regard. I would like to discuss those allegations with you prior to serving and filing our Answer. Ultimately, the Amended Complaint still falls far short of stating a valid claim upon which relief could be granted in Federal Court. • Since the Complaint was never served upon us, the time in which to interpose an answer has not yet commenced to run. Nevertheless, in order to dispose of this matter as quickly as Mr. Anderson Page Two March 19, 1991 possible, I would like to interpose an answer and renew our motion for dismissal sometime next week. Thus, I would appreciate it if you would give me a call at your first convenience. I will look forward to hearing from you. Sincerely, PUSTORINO, PEDERSON, TILTON & PARRINGTO Jeffr y J. Lindquist 6 JJL /meh Enclosure cc: Doug Gronli (w /enc) Robert Weisbrod (w /enc) • 0 UNITED STATES DISTRICT COURT DISTRICT OF MINNESOTA THIRD DIVISION Sam Ulland, Civil No. 3 -90 -190 Plaintiff, VS. ANSWER TO PLAINTIFF'S AMENDED COMPLAINT James Marka and City of Hutchinson, Defendants. ------------------------------------------------------------------ TO: THE ABOVE -ABOVE NAMED PLAINTIFF, SAM ULLAND, BOX 157, WINSTED, MINNESOTA 55395: Defendants James Marka and the City of Hutchinson, as and for their Answer to Plaintiff's Amended Complaint, state and allege: 0 I. Unless otherwise admitted or qualified herein, specifically deny each and every allegation of the Complaint. II. Specifically deny each and every allegation contained in paragraphs 1, 3, 5, 7, 8, 12, 15, 16, 17, 18, 19, 20, 21 (count four), 22 and 23. III. Admit that part of paragraph 13 regarding Plaintiff's repeated delinquency in paying city utility bills, but state that they are without sufficient information to form a belief as to the truth of the balance of the allegations contained in paragraph 13. IV. State that they are without sufficient information to form a belief as to the truth of the allegations contained in paragraphs 2, 6, 10, 11 and 14 of the Amended Complaint. 0 AFFIRMATIVE DEFENSES kfA Specifically allege that Plaintiff's Complaint fails to state a cause of action upon which relief can be granted. VI. Specifically allege that this Court lacks subject matter jurisdiction over the Complaint. VIZ. Allege that Plaintiff's Complaint is barred by the applicable statute of limitations or the equitable principle of laches. VIII. Allege that Plaintiff's Complaint is barred by the doctrine of • res judicata. WHEREFORE, Defendants pray that Plaintiff recover nothing by his pretended cause of action and that they have judgment in their favor, together with the costs, disbursements, reasonable attorney's fees and other such relief as the Court deems just and equitable. Dated: PUSTORINO, PEDERSON, TILTON & PARRINGTON By JEFFREY J. LINDQUIST, #203130 Attorneys for Defendants 4005 West 65th Street, Ste. 200 Minneapolis, MN 55435 (612) 925 -3001 0 r UNITED STATES DISTRICT COURT • DISTRICT OF MINNESOTA THIRD DIVISION 3- 90 -CIV 190 SAM ULLAND Plaintiff vs AMMENDED COMPLAINT JAMES MARRIT'AND CITY OF HUTCHINSON Defendant The plaintiff in his complaint against the defendant states • and alleges as followay 1. The plaintiff has been a victim of discrimination for obtaining any gainful employment for over ten years because of his nations /rigdn, race and color. While gwowing up in Bangladesh it was the impression of th plaintiff that the United States Government is the champion of the world in implementing fairness and justice to all regardless of race color or national origin, 2. Considering that the plaintiff's workable and active life must not be allowed to go waste,plaintiff created his own job by becoming self empl� - yed. Some borrowed money became available from well wishers. 3.�.While looking around plaintiff came accros alery small old trailer park for sale. Because of the poor condition of the park the asking price i was within the range of the plaintiff. The realtor who listed the properti for sale happened to be one of the city council member of the city of Hutchinson-The realtor spPecically lold the plaintik6 park wa� rand- —f—a � -� .d�,.s t-he age FRANCIS' 9—v3 - '1 1 JJD0MEN7 E\ . - fathered in and inspite& he age and condition of the trailers and the pare the p aintiff should not have any trouble with the city.He substantiated his tatement by producing a legal opinion by city attorney. 5.The city of Huchinson traditionally formally welcome new business owner .Plaintiff never received any such welcome instead defendant commenced all unspeakable a PG.,i4-ti- kinds of uns P aggression and at rocities against to drive the plaintiff out of business and out of town does not have any minority owned business and any antidiscrimination policy or any sensitivity training program.When plaintiff realized what he was up against,he approached the present city attor) -ey and expressed his disadvantaged position because of his race and color and national origin and wanted to avoid all possible confrontation wi4gh the city officials. 6.1 suggested that the defendant restrain from any further desibc tive act because plaintiff already notified that he was not so talented like others who were able �in the American history Y� � a arc to E3ak attention' of Leivi rights and justice. After cl®esng the park and selling the trailers or whatever city wants s cash could be generated which plaintiff will gibe to the city for implementing some sensitivity training program. At that time the educations institutions within the city needed someone with l wp�edueational background and 4 c -6 - Oa plaintiff was willing a job at the half the regular salary to get chance tc prove his ability. a/+%) L'_' 5� el r'­ ao 2 The city was so inset�ive to this suggestion that there was no feed A back or response of any kind at all. 8. Only response to any meeting with city official was will treafl you like any body else. If you do not pay water bill we willl shut your water off and will not turned on untill bill paid and a reconnection fee paid. We will also pull your trailers sell for practically nothing and send you a bill for all expenses,4 I 0 G COUNT ONE REGARDING INTERFERING WITH PLAINTIFF "S BUSINESS After purchasing the park plaintiff' goal was to gradually improve the park. It was the plaintiff's business policy to allow only better quali -ty trailers in the park whenever a lot becomes vaccant and available for rent. 10. In the summer and Fall of 1985,86and 84 plaintiff contracted priva realtors who find renters of property owners Plaintiff was told that city building official refused to accept any application for permit to locate in the park owned by Plaintiff even though the trailers were newer in make and met all the state codes, because the park owned by the plaintiff L will closed down by the city. 11. In about Way,1987,plaintiff was surprised to see a trailer 5(mobile home) occupying the lot# 13 which became a/h eye sore to passers by and dis -race to the park as if it was a trash collector. 12. Upom enquiry at the city hall plaintiff found out that the build- ing official ITd issued a permit for that trailer to someone for residential purposes in the plaintiffspark. This was done without any knowledge and permission by the plaintiff. As of this day plaintiff has no knowledge as to the entire incidance. Immediatly after that trailer located itself in plaintiff'prk the city began a lot of propaganda against the park. Defedant took no action against the trailer owner suposedly known only to the city building 66ficial. Defendant threatened plaintiff that a criminal action would be filed against the plaintiff if that trailer was removed Xrkge�5�i�g t tY{� s c��� h d t aboutl0 feet from the curve of the street of or tempered with. Plaintiff was also notif5ed of his lack of authmrity . asking the the park residents not to litteYor whatever. The J reasons given Xrkge�5�i�g t tY{� s c��� h d t aboutl0 feet from the curve of the street of COUNT SIX 23. Defendant abused its power in a discriminatory fashion by bringing criminal sharge alleging bringing trailer without the benefit of a permit. That particular trailer was just brought in and plaintiff wa; in the process of determining how to finall'i s w ed. - rA s F One Mary Barek brought in traler without the benefit of permit,. She instlled the trailer permanently and rented to as investment rental income property. The defendant looked the other way. Plaintiff has no doubt in mind that the defendants are very insensitive to minorities axed acted and continued to act against the plaintiff in violation of plaintiffs civil rights and constitutional rights. Plaintiffs sufferings in the hands of the defendant has been of such a grave magnitude that if it is given the authority and power • it will certainly will be able pass a resolution and adopt in the city charter that it would be illegal to conduct business by any person within the city oftHutchinson that the United Stated Government like tl protect and save, Under the circumstances plaintiff prays ?or a judgement against the defendants for all compensatory damages along with punitive damages for at least $000.00 for each count , SAM Ulland P.O.BOX 157 Winsted , MN %% #(% • �J LITCHFIELD INDEPENDENT REVIEW April 4, 1991 here sponsored by Access _ld and surrounding com- :he troupe's performances eld, Litchfield Rotary and zation, and the Youth h the CLL%1B charitable iNI T IT If 71T 1 Newly- formed commission to oversee police, firemen A significant change in the format of city govern- ment was approved by the council Monday night as a new commission was creat- ed. The new group, which will operate under the name of the Emergency Services Commission, will have broad authority over the city police department, the fire department and the rescue squad. The Chief of Police, the Fire Chief, and the Litchfield Rescue Unit head will report directly to the Emergency Service Commission. Previously these services had been under the gener- al authority of the City Administrator. However, there was a general feeling around the council table that a sepa- rate commission could more effectively keep lines of communication open be- tween city fathers and the various emergency services groups. On several occasions in rsday, April 4,1991 'olume CXNl No. 2 the past, misunderstand- ings had developed be- tween the city adminis- trator's office and the heads of the various emer- gency units in the city,in- cluding the police chief, fire chief and rescue squad chief. "Basically, it's been a matter of lack of communi- cation," said Councilman Bruce Johnson, council leader in support of form- ing the new commission. "I think this shifting of responsibilities will be a real positive move for ev- eryone involved," Johnson commented. He added that City Administrator Bruce Miller had given his sup- port to the change. After a brief discussion, the council unanimously adopted the resolution forming the new city com- mission. The group will have five members includ- ing two from the council, one from the Police Civil Service Commission while the mayor and city admin- istrator will be ex- officio members. Bruce Johnson and Chuck Fenton were named as the council's representa- tives on the group Monday night. Mayor Ebnet commented that the new commission "certainly will not be a panacea for all the prob- lems that can crop up in law enforcement and relat- ed areas- -but it is a solid step in the direction of im- proving communications all around." Don Shelby, Toma, featured on Awareness Day program Next Thursday Litch- field schools will partici- pate in the third and final Awareness Day - - -a day in which students at all grade levels will hear a variety of speakers dealing with a myriad of concerns. Two of the speakers have had television exposure over the years. One is David Toma, a Newark city cop who has had two police related television shows modeled after his life-- - "Baretta" and "Toma." The other is well known rnwgm. an Don Also at the senior high, students will share hard- ship and humor with Leo Grossman, a- teacher and coach who is losing his limbs to a disease caused by years of smoking. Students at the junior high will hear from Gross- man and Father Paul Schumacher, a well -known priest who served in the f Litchfield area before leav- ing for a life of service to AIDS patients. He will be bringing with him a woman who has tested HIV positive and (USPS 261.380) BURNS MANOR STATEMENTS OF INCOME PAGE: I 91/02 - 91/02 91/02 - 91/02 91/01 - 91/02 91/01 - 91/02 ACTUAL BUDGET DIFFERENCE ACTUAL BUDGET DIFFEREN_C_E_ OPERATING REVENUE _RESIDENT CARE SERVICES PRIVATE & 3RD PARTY PAYERS $67,697.19 $98,740,42 - 31,043.23 $165,236.23 $208,060.07 - - 42,823.84 MEDICAID $119,076.28 $88,236.12 30,840.16 $233,588.83 $185,926.02 47,662.81 _ MEDICARE _$17,594.73 ________________ $2 3,109.46 ________________ - 5,5 14.73 ______________ $29,972.53 $48,694.91 - 18,722 1204,368.20 $210,086.00 -5,717.80 ______________ __ $428,797.59 $442,681.00 - 13,883.41 ANCILLARY SERVICES REVENUE $1,480.47 $0.00 1,480.47 63, 125.61 - _ - $0.00 -- 9,126.61 - DRUGS AND SUPPLIES $5,139.96 $0.00 5,139.96 $7,568.97 $0.00 7,568.97 TOTAL OPERATING REVENUE ________________ $210,988.63 ___________ _ __ __ $210,096.00 ___ ___________ 902.63 _ _______ ________ $439,492.17 ______ __________ $442,681.00 ____ __________ - 3,188.83 OPERATING EXPENSES NURSING SERVICES -- _ $ 96,608.09 - 19,876.91 $210,078.58 $_243,949.00 - 33,870.42 OTHER CARE RELATED SERVICES $6,240.61 _$116,485.00 $11,114.00 - 4,873.39 $13,608.15 $22,895.00 - 9,286.85 DIETARY SERVICES $23,640.64 $26,450.00 - 2,809.36 $52,524.92 $54,873.00 - 2,348.08 LAUNDRY AND LINEN SERVICES $4,333.22 $5,231.00 - 897.78 $9,418.55 $10,903.00 - X 484.45 HOUSEKEEPING SERVICES $8,836.07 $8,870.00 -33.93 -- $18,673.00 _. -- 33.40 PLANT OPERATIONS $15,625.22 $13,576.00 2,049.22 $31,760.93 $24,080.00 7,680.93 TAX ASSESSMENTS & LICENSES $1,147.00 $1,001.00 146.00 $2,294.00 $2,002.00 PAYROLL TAXES AND BENEFITS $28,607.88 $32,892.00 - 4,284.12 $57,461.41 $65,781.00 _292.00 - 8,319.59 INTEREST EXPENSE $81.31 $7,939.00 - 7,857.69 $164.36 $15,878.00 - 15,713.62 DEPRECIATION EXPENSE $8,821.00 $8,821.00 0.00 $17,642.00 $17,642.00 0.00 LEASES AND RENTALS $21.20 $141.00 - 119.80 $125.40 - $282.00 - 156.60 GENERAL & ADMINISTRATIVE $18,059.27 $15,017.00 3,042.27 $38,932.13 $32,514.00 6,418.13 NON- REIMBURSABLE EXPENSES $588.92 $50.00 538.92 5588.92 $100.00 48 8.92 TOTAL OPERATING EXPENSES ________________ $212,610.43 ________________ $247,587.00 ______________ - 34,976.57 _____ __ __ _______ $453,305.77 ___ ____ ___ _ ___ __ $509,572.00 __________ ____ - 56,2 66.23 INCOME (LOSS) FROM OPERATIONS ________________ ( $1,621.801 _ _______________ ( $37,501.00) ________ _ _____ 35,879.20 __________ ______ ( $13,813.60) _ ______ __ _______ ( $.66,891.00) _____ _________ 53,077.40 OTHER INCOME AND EXPENSES INTEREST INCOME $293.41 $1,416.00 - 1,122.59 $456.69 $2,832.00 - 2_,375.31 VENDING INCOME $0.00 $0.00 0.00 $0.00 $0.00 - - 0.00 RENT INCOME $0.00 $0.00 0.00 $0.00 $0.00 0.00 MISCELLANEOUS INCOME $0.00 $0.00 0.00 $0.00 $0.00 0.00 GAIN (LOSS) ON SALE OF ASSET - -- $0.00 $0.00 0.00 $0.00 - $0.00 _ -- 0.00 TOTAL OTHER INCOME _ ________ ____ ___ $293.41 _____________ ___ $1,416.00 _____ ___ __ __ __ - 1,122.59 ____________ _ ___ $456.69 __ ____________ $2,832.00 -------------- - - 2,375.31 NET INCOME (LOSS) ____ ________ ____ ( $1,328.39) ____ ______ ____ __ 1 $36,085.00) ______________ 34,756.61 ____ ___ ____ __ ___ 1 $13,356.91) ___ _______ ___ ___ ( $64,059.00) ------ _------- 50,702.09 BURNS MANOR BALANCE SHEET AS OF 2/28/91 C CURRENT ASSETS AS OF 2/28/90 ACTUAL PAGE: 1 4 110 CASH $18,739.57 $18,118.91) ACCOUNTS RECEIVABLE TRADE $299 $382,713.44 ACCOUNTS RECEIVABLE OTHER 5426.91 _ _ 53,124.3 INVENTORIES $14,104.32 $14,104.32 PREPAID EXPENSES $53,412.47 $33,166.00 TOTAL CURRENT ASSETS ---------------- $385,838.26 ---------- -- -- $414, 989.21 INVESTMENTS AND OTHER ASSETS - -- RESTRICTED SAVINGS $66,472.23 $19,992.28 BOND ISSUANCE COSTS $10,344.0 $11,312.25 _ BOND DISCOUNT INVESTMENT ACCOUNT $0.00 $224,661.81 DEBT RESERVE $83,000.00 $83,000.00 _ DEBT REDEMPTION FUND - $1 - 4�034?J1 — ___. , CAPITAL IMPROVEMENTS FUND $266,429.03 $509,984.84 TOTAL OTHER ASSETS $452,466.67 $933,374.01 PROPERTY AND EQUIPMENT L AND AND LAND IMPROVEMENTS - $46,170.58 $46,170.b8 BUILDINGS AND STRUCTURES $1,277,179.11 $1,133,640.58 FIXED AND MOVABLE EQUIPMENT $732,078.39 5553,308.81 CAPITAL LEASE EQUIPMENT $12,156.80 $12,156.80 -- CONSTRUCTION IN PROGESS $221,308.06 $43,659.99 C TOTAL PROPERTY A14D EQUIPMENT --- --- '----- -- $2,288,892.94 ------- -------- _ $1,788,936.76 LESS ACCUM. DEPREC. & AMORT. ( $722,003.84) 1 $813,870.67) $1,345,581.04 $931,406.10 TOTAL ASSETS $2,183,885.97 $2,279,769.32 0 BURNS MANOR • BALANCE SHEET AS OF 2/28/91 AS OF 2/28/90 r ACTUAL • PAGE: 2 IE 5� I n. ]I � - CURRENT - LIABILITIES $837,597.03 " FUND BALANCE I q l CURRENT MATURITY OF DEBT_ _, - ( $1,481.43) (.___ $1 , 481.43 ) -; ___. NOTES PAYABLE _ _- _ ___ ___ =49,932.07 .. _.___ _._ .._. - f0.pp --_._ _ ACCOUNTS PAYABLE $126,179.43 5161,170.20 =_ ACCRUED LIABILI_T_IES ---------------- _. $1,199,428.45 CURRENT NET INCOME (LOSS) COMPENSATION - -� - - -- _ - - ( $_Z9_,0 6 - 3.7 B . PAYROLL TAX & WITHHOLDING ( $4,850.79) ( $2,935.09) _ INSURANCE, INTEREST & RENT __...._ - $26,462.50 $10,371.90 OTHER -._. __ - - - - -- - - ------ ( $4, 498.03 ) ---- - --- ---- --- -- - $15, 498. 72 -- - TOTAL CURRENT LIABILITIES ---------------- $295,430.96 ---------------- $269,908.54 LGNG.TERN DEBT $837,597.03 $839,486.11 = FUND BALANCE -r DONATED SURPLUS - _ $593343_13 RETAINED EARNINGS $612,553.57 -- __ __$58 $612,553.57 - SUBTOTAL -------------- ---------------- _. $1,199,428.45 CURRENT NET INCOME (LOSS) _$1_,205,896.70 ( $155,038.72) - -- _ - - ( $_Z9_,0 6 - 3.7 B . ________ $1,050,857.98 ____________ $1,170,374.67 LIABILITIES & FUND BALANCE $2,183,885.9f $2,279,769.32 - • 3/i9 l91 NJN:1,14 JUN UfIL I `' c0i IMT fJ'_ION B�J._AN CE W HFET FEBRUARY 28, 1991 d r,SSETS UTILITY FLANT - AT C'OtT LAND 8 LAND RIGIiTS DEFRECIAPLE UTILITY PLANT TOTAL UTILITY Fi_ANT LESS ACCLMULATED DEF'R'. CIATIIIN TOTAL ACCUMULATED DEF5213�fATION CONSTRUCTION IN PROGRESs TOTAL CONoTF'UCTION IN PROGKf:SS TOTAL UTILITY FLANT DFF T'C VAI_I1E RESTRICTED FUNDS d ACCOUNTS FUTURE EXPANSION 6 DF_VEL0PMV'NT RESERVE FOR FUEL OIL MEDICAL INSURANCE ITA - OPERATING h MAINT RESERVE. INSURANCE_ LOSS BOND & INTEREST PAYMENT 1906 1956 BOND RESERVE CATASIROF'I4IC FAILUF:F_ f - 'UND FEDERAL INTERPRETATIOtJ MAIN REPLACEMENT f "UND "TOTAL RESTRICTED FUNDS h ACCOUNTS CURRENT 6 ACCRUED ASSETS CASH IN DANK INVESTMENTS JL SAVINGS ACCOUNTS ACCOUNTS RECEIVABLE INVEN - T(IRI ES PREPAID INSUf:ANf:�E ACCRIIFD INTf!f(EST I:II:CFIVAl :tF TRCASURY DTLL DTSCf TOTAL CURRENT Jl ACCRUED A; ^I ":Ili DEFERRFA CHARGE BOND DISCOUNT 1986 LLEARING f,CCC1l1FJ'T TOTAL DEFLRRED CU(.RGF TOTAL ASSETS PF:GE 1 0 FOR YOUR INFORMATION n r n* TOTAL n is r n i 790,01'.'"5 25,882,57 -.79 26, 672: 503. C4 (13,506,631.34) (13, '06, 631.34) f . 161,183.15 161,183.1: 13,247,139.55 4, 010, 00-T. 00 750,003.00 100,000.00 200,009.00 300,000.00 181,504.75 _ 392,000.00 750. 000.00 616,800.00 5,000,000.00 __._. e,300,304.75 1,483,216.73 2,074,718.16 �. 1,778,973.65 . _ G20, 238.69 ' 66,051.06„ 239,897.61 _. (60,980.95) 6,10 2,114.95 60,661.93 i. 78.73 60,740.66 2'7,710,300.21 UTILITIES CUMt1ISCI0t: _...__ FGCE _ VALANCE SHEET F'EH.LiR'f 23, 1991 z w zw TOTAL f MUNiCTP'AL EQUITY 6 LIAPTI_ITIEB MUNICIPAL EQUITY MUNICIPAL. EGoVITY 23,163,2(6.53 ONAPPRUI-'RIA'TF_D R'ETAIN!:D ICAF'NR IS 762,365.46 TOTAL MUNICIPAL EQUITt :13,926,051.99 LONG TERM Ll,lelI_ITIGS -NET OF CURRENT Mf.TURTTIEC _ 1986 PONE-7, 2,635,000.00 TOTAL LONG "TERM LIAR11_I1IES 21635 CONSTR CONTRACTS d ACCTS FAY Fl-TAIN TOTAL CONBTRUC7ION 6 ACCTS PAY .00 CURRENT & ACCRUED LIART1_ITIES NOTE PAYADLE — I_Et,SE F "AIAPLF 2,653.52 ACCOUNTS F'AYAPLE £392,069.63 INTEREST ACCI'UED 36, 172.55 (' ACCRUED PAYROLL 20,133.36 ACCRUED VACATION PAYADLE 107,201.24 ACCRUED MEDICAL FUJD 24,690.02 �. CUSTOMER DEPOSITS 65,770.41 OTHER CURRENT 6 ACCRUED LIAFQLITIES _ _. _ 528.49 _ TOTAL 'CURRENT & ACCRUED 1_IAD 1,149,218.22 C TOTAL MUNICIF "AL EQUITY 6 LIAH 27,710,300.21 r, { { l T. • 191 1 1 T tj I t : f .. I Cr itif �ls I Oki PAGE i Hu ra i I w'fjrAr4FsorA i GTAICr - NT 01- I U-TP�'Ar INCOME & EXFEN - 29, 19?1 FOR YOUR INFORMATION PRL' rORFFNT BUDGETED BUDGET JAI- YI TO D,',TE YEAR TO DATE YEAR TO DATE DEVIATION - A.-T INLC-MC S*T-'4EMFNT SALES ELEI i-JC Eol:t - ;Y 1,6)3, I F37 i , 499 . 30 1 713-li 75, 1%36- SO 9 1 13, cl NET lk:COML F'OM OTFIER f" 9, ;99.91 171,979.69 61613.I39 2,165.80 7.H 451.5 St:CLIRlIY LIGHIS 2, m'45.510 2,158.00 2,550. QQ POLE EJ:kJTAI- 1, 91 6.2 .00 .00 .00 ';ALES - GAS 1.142,?37.56 1,31711,633.18 1,194,800.00 IS6,833.10 4, : '00. 00 TOTAL OPERAT REVEWE 09.20 2,981,270.17 2,717,276.39 263,993.76 14 OPERATING EXFENSES PRODUCTION OPERATION 99,950.47 96,338.07 94,260.00 (2,078.07) 1,C70,-8P.00 PRODUCTION MAINTENANCE 7,:;30. 7, `:39.91 6,007.00 3 I UR'CiiASED POWER C37,432.94 890,909.60 837,810.98 (53,096.62) 4, TRANSMISSION OPERATION, 133.69 79.45 44.00 (35.45) 3,600.00 TRANSMISSION MAINTENANCE 2, 51'7.517 3, 44fr,. 38 1 (2,245.38) 18 ELECTRIC DISTRIBUTION OPEROrION 76,930.19 29.497.36 33, 815.10• 4,317.74 1 ELECTRIC DISTRIBUTION MAINTENANCE 15,606.72 25,350.92 18,420.00 (6,930.92) 106 MFG GAS FRODUCTION OPERATION 612.011 612.00 (103.27) 3 MFG GAS PRODUCTION MAINTENANCE .00 100.31 loo (100.31) 500.00 PURCHASED GAS EXPENSE 823,465.i7 944,258.49 831,600.00 (1I2,6r8.49) 3 (,AS DISTRIBUTION OPERATION 37,540.03 29,972.80 34,601.50 4,628.70 193 GAS DISTRIBUTION MAINTENANCE 4,597.27 6,476.05 5,018.00 (1,458.05) 65,_00.00 CUSTOMER EXF ENSES 19,514.33 20,355.42 18,906.12 (1,449.30) 128,154.00 CUSTOMER SERVICES 2,835.32 3,106.04 2,976.00 (130.04) 18 1 600. Go ADMINISTRATIVE & GENERAL EXPENSES 128,934.86 1134,087.14 161,196.96 (22,890.28) 912 DEPRECIATION 127,400.00 133,450.00 144,126.06 10,676.00 e TOTAL OPERATING EXrEN7ES 2,136,551.50 2,375,762.21 2,190,593.56 (165,169.65) 12,257,464.00 OPERATING INCOME 564,297.70 605,0,07.96 526,682.83 78,925.13 1,753,247.54 OTHER INCOME AND DEDUCTIONS OTHER - NET (^12.J3) 16,059.29 (5'0.00) 1e 7,500.00 fNfEkFSr INCOME 79"301.70 1 07,638.40 74, 281. 32 8 76,784. 00 MISC INCOME/EXPENSE 1,745.76 510.50 105.00 405.50 10 F. INTEREST EXPENSE :76,690.00 :23, 22,619.16 (nI3.84) 130,740.00 torAL OTHER INCOME AND LLDIJCTI GINS ;j3,944.61 1-77 3S7.!*10 64,605.24 92,752.26 75-5, 636. 00 !jET INCOME 618,242.31 762,865.46 591,288.07 171,577.39 2,500,983.54 Hutchinson Community Development Corporation Board of Directors a • v Wednesday, March 6, 1991 Q. Chamber Meeting Room Directors Present James Bullard - Chairman Keith Weber Phil Graves Bill Craig Carol Haukos Others Present John Bernhagen -Exec Dir The meeting was called to order by Chairman Bullard. FOR YOUR INTORMIATION Motion was made by Weber, seconded by Craig and carried to approve the minutes of February 6, 1991. Motion by Haukos, seconded by Weber and carried to approve the Financial Report. Bernhagen reported the corporation ended the year with an unexpended balance of $ 837. Bernhagen reported that he had received official notification that Hutchinson had been • recertified as a "Star City" for 1991. Bernhagen reported he had given a presentation to the City Council regarding two economic development tools previously approved by the board. The City Council approved the Economic Development Loan Fund and the Industrial Land Write Down policy. Haukos and Bernhagen reported on the "Business Planning for the Future" seminars held during January and February. 32 enrolled in the program. Many favorable comments were received and others inquired if the program would be offered in the future. Chairman Bullard reported on the results of the Executive Director Performance Review. He indicated the report was very favorable. Motion by Weber, seconded by Graves to grant a 5% cost of living and merit raise. Bernhagen stated he welcomed the increase but in light of budget cut backs at the city level and being consistent with city employee increases a 3% increase would be appropriate. The motion was then amended to grant a 3% increase. Motion carried. The board then discussed a report of the progress of Shopko Phase II. After a detailed discussion, the board gave favorable response to the report and plan which would include redevelopment of Block 47 & 48 north. 0 There being no further business the meeting was adjourned. PIONEERLAND LIBRARY SYSTEM BOARD MEETING , FOR YOUR MFORMAT101 March 11, 1991 Present: Arlen LaCombe Representing; Big Stone County Judy Bohm Dorothy Tebben Chippewa County Chippewa County Mark Dahl Chippewa County Laverne Birkland Kandiyohi County Howard Christiansen Kandiyohi County Jan Kreie McLeod County Joanne Sneer Alvin Huff McLeod County McLeod County Marie Schoener Meeker County Howard Turck Meeker County John Miller Meeker County Marcie McLaughlin " Renville County Nancy Dickson Renville County Lorna Carlson Swift County Orville Rudningen Swift County Lois Anderson Elizabeth Erickson Yellow Medicine County Appleton Richard Baysinger Benson Nancy Aaseth Bird Island John Nevins Dawson Noel Phifer Glencoe Sandy Casper Graceville Howard Tengwall Kerkhoven Nancy Alsop Litchfield Judy Oestreich Litchfield John Schulstad Helen Mahnke Madison • Olivia Carol Conradi Willmar Richard Emery Willmar Absent: Peg Mossberg* Representing: Kandiyohi County LeRoy Sans Lac Qui Parle County Myron Hagelstrom Yellow Medicine County Judy Sampson Fairfax Maxine Weinrich Granite Falls Dale Degner* Hector William Scherer* Hutchinson Delores Brunner* Hutchinson Monte Matheson* Ortonville Kevin Mulder Renville Jeri Nelsen Willmar *Excused absence Others present: Burton Sundberg, Director Kathy Matson, Associate Director David Lauritsen, Chippewa County Librarian Karen Rothers, Clara City Library Gloria Sims, Maynard Library Arlene Larson, Milan Library The meeting was called to order by President Emery at 7:32 p.m. Roll was taken using a pass around sheet. Four librarians from Chippewa County were introduced and the • Board heard responses from them. Each received a mug from Pioneerland. Motion was made and seconded to approve the minutes of the February 11, 1991, meeting. Schulstad /Huff carried. Motion was made and seconded to approve the financial report (Conradi /Kreie) carried. Director's Heporte a. Mr. Sundberg reported that the Financial and Automation committees had met earlier this evening, and that there had been an orientation session for new board members at the same time. The Personnel Committee would be meeting following the board meeting. • b. Kathy Matson distributed the statistics for January and February and indicated that there was a good increase in usage. Newspaper clippings were passed around and Kathy drew the Board's attention to the article pertaining to the new proposed Benson Library. Also several articles on the employee of the month. She also reminded the Board of the workshops to be held in March. Motion was made and seconded to pay all bills (LaCombe /Rudningen) carried. Committee and project reports: a. Burton Sundberg, Kathy Matson, and Howard Turck reported on MLA Legislative Day held on February 28 in St. Paul. Thirteen people attended and eight legislators were visited. The general feeling was that the library budget will not be cut but also will not be increased. All felt it was a worthwhile effort. b. Ric Emery gave the Board a SAMMIE update. He reported a 318 increase in requests and that all was going well. He indicated a search is now underway for a new coordinator C. Jan Kreie reported that the next meeting of the library board automation committee would be on April 8, 1991. She indicated that the committee feels it should move forward with automation, as it is a necessity, even in the face of budget problems. d. Noel Phifer reported that the Public Relations Committee will meet on Monday, March 18, at 7:00 p.m. Communications: a. Mr. Sundberg reported receiving the $235.00 check from the State Office of Library Development and Services that was short in the original check sent previously. b. Alvin Huff was appointed to the Board from McLeod County. c. Mrs. Larson thanked the Board for her increase in wages in 1991. There was no old business. • New Business: a. Motion was made and seconded to increase the mileage allowance from $.255 cents to $.275 cents per mile (Huff /Conradi). Motion failed to pass. b. Motion was made and seconded to authorize the president to sign the PLS report to be filed with LDS for 1990 activities (Christiansen /Turck) carried. Kathy Matson gave the board some interesting highlights combining the statistics for all Pioneer - land libraries. I. The attendance for 1990 was 780,949. 2. The reference transactions for the year were 102,241. 3. The directional transactions were 105,857. 4. The in- library circulation was 351,595. 5. The number of books in Pioneerland were 481,453. 6. There were 129 regularly - scheduled employees of Pioneerland, 12 were men and 117 were women. Many employees are part -time, amounting to an equivalent of 59 full -time employees. 7. There was an increase of 8% in the exchange of materials by special request between libraries. 888 of all requests were filled from within the Pioneerland system. Motion was made and seconded to authorize the Finance Committee to meet on April 8 and to pay all bills (Nevins /Schulstad) carried. The meeting was adjourned. The Personnel Committee met after the meeting and set their meeting date for Sunday, April 14, 1991, at 2:00 p.m. in the Willmar Library. Noel Phifer Secretary MAkUI 1991 WI /JAV 4 1 PluNEFALAND LIURAR YS Tk4 INTEGk4TFU fINAN SYSTLM LOU4TY 34 IF1163 PA,L 1 ` 810tl 0l FUND RFyF NVE GUf E AS OF 3/91 FJO: 4/OL/91 4:59:59 _.1 l9KAW T- _ - - -__ ___ _. CAROL CONRADI, TR EAS RER, PLS PtRCFNT Of YEAR 2S; NT OESCAIPTION ___. CURRENT ACTUAL ACTUAL BOGY - ACT • BUDGET THIS -MONTH YEAR -TO -DATE DIFFERENCE PCT BALANCE CARRIED FORWARD $192,291.17 $136,439.17 _2 1 .. LllNAMY • DID RECEI►i5 5100 RESERVE 28,S14.00 .00 .00 28,514.00 0 • ...__5101_ BASIC STATE /FEDERAL AID 365,000.00 .00 90,235.00 274,765.00 25 5102 FEDERAL ESTARLISHMENT GRANT 15,121.00 .00 .00 15,121.00 0 SIIU BIG STONE COUNTY 22.973.00 5,743.15 11,466.53 11,486.50 50 _. S115 CHIPPc WA COUNTY.- 77.295.00 .JO 1 57,971.25 25 S1ZO KANUIYOHI COUNTY 116.000.00 .00 19.000.00 87,00U.00 25 '.)Y 5112 LAC OUI-PARLE COUNTY 31,671.00 .00 7,919,25 23.754.)S 25 • S12S MC LEDO COUNTY.._ 75.126.00 .00 18.7d1.50 50.344.50 25 5110 MEEKER COUNTY 71,01%,00 .UO 17,753.75 S3.I6L.25 25 5132 RENVILLE COUNTY 43,71•.90 .00 10,929.75 32,789.25 25 _.5135 SWIFT COUNTY 35.942.00 .00 R.9hS.50 2b,95b.50 25 507 YELLOW MEDICINE COUNTY d5,204.00 .UO 6.101.00 Id.YD),00 25 _7i' S140 APPLFTON 9,677,00 .UO 2,419.25 7,257.75 25 _.514S BENS'M 19.353.00 .00 4.838.25 14,514.75 25 .... 5141 FAIRFAX 9,ZUA.00 .00 2,102.00 0.906.00 75 5150 GLFNCOF 27,412.00 .00 6,870,50 2u,b1L.50 25 _..5155 GRAC EVILLE 4.030.OJ .00 1.007.50 3.J22.50 25 5157 GRANITE FALLS 22,043.00 .JO 5,510.75 16,512.'5 25 5160 HU T CHINSOM 60,004.OU .uO 15,DU1.00 45,U0).DO 25 _ $165 KERKHOVEN _. 4,148.00 .UO 1.0)7,00 3.I1I.UO 25 SITU LITCNFIELU 41,526.0, .UO LO.Bdl.SU 32.044.50 75 SITE OLIVTA 20,719,00 .00 S,I7%.75 15,531.25 25 5175 DATUNVILLt 1).)00.00 .uO 3.451,96 9,d4d.U4 26 5180 WILLMAR 95,732.00 .00 23.933.00 71,799.00 2S 118S BIRO ISLAND 9,208.00 2,302.00 4.604.OU 4.004.00 50 190 DAMSON __ _._____.. ... 13.148.00 .UO 3.217,00 9.d61.00 25 5195 HECTOR 8,057.00 .00 2,014.25 6,042.75 25 L' 5200 MADISON 14,940.00 .00 3,735.00 11.205.UO 25 .5205 RENVILLE 10.35 .00 2.Sb9,75 7.76'.25 25 5410 CASH RECEIPTS L SALES TAR 50,000.00 3,044.47 11,049.24 18,950,76 22 O 5420 GIFTS 3,000.00 15.00 IS.OU 2.495.00 1 _ 5430 1NTE REST _. -____ 7.500.00 513.27 2.242.91 5.257.08 30 • TOTAL RECEIPTS 1,)5).016.00 11.617.94 332,664.62 1.020,331.38 25 0 ' .�• 020 REIMBUSEMENTS (LOCAL GOVERNMENT) O Sb01 REt McURSEMENTS - CH V /EWA COUNTY 16,000.00 .UO 4.000.00 12,U0J.UO 25 .. SA23 REIMBURSEMENTS -- OLIVIA (MATERIALS ONLY) 2.000.00 2,840.53 2.849.53 544.53- U2 %d3J REIMBURSEMENTS - BENSON (MATERIALS ONLY) 1,124.00 15.00 1.505.00 24I.U0- lid 1 - 5d4U Rk IMA - CHIPPk WA COUNTY (MATERIALS UNLY) 25,010.00 .UO 10,000.00 15.UIU.JO 4U 56SU RE1MA - MONTEVIDEO (MATERIALS ONLY) 11,784.00 .00 .00 11,794.00 0 9 TOTAL REIMBUSEMENTS (LOCAL GOVERNMENT) 56,118.00 2.863.53 18.413.53 37.704.47 33 Ill • 03U DF40 RLIM9URSFMFNTS S17J OTHEA REIMBVRSFMFNTS 2,500.00 2.124.18 1,124,50 624.50- 133 - -TOTAL OTHER REIMBURSEMENT$ 2.500.00 2.1ZZ.1B 3.324,50 824.50- 133 • _ 71Hik FU • IPY' CR2S 5910 GLENCOE FUND 1.390.00 .OD .OU 1.390.00 0 • 59 20 KCWL 2.942.00 300.00 760.00 2.152.00 27 • LOCAL14U L MISCELLANEOUS 2.000.00 .00 .00 2.000.00 0 %9SO SALES TAX 2,000.00 .00 .00 2,JDU.00 0 L_-TOT&L TOTAL OTHER FUNDS 9,3)2.00 300.00 780.00 7.552.00 9 LIBRARY• 1.419,566.00 16.901.65 355. 202.65 1,064. 761. lS 25 S./ • N• FINAL TOTALS 42 ACCOUNTS 1.41 9.966.00 14.90).65 355,202.65 I.064.763.3S 25 TOTAL RECEIPTS AND BALANCE $209,194.82 $491,641.82 KNM 11141 et /OIANNE P1UvEE4LATD 4.100" "Stkx COWTv 91 8125/91 1MTt0RATI9 fift"Alat. LVSfE• PAIR! Past l 14 el PU40 Ex►EN01fum WIDELSNE AS OF )/91 1100: 6110 /91 16x 5•x62 119114lt__.__ _ �- PERCENT OF YEAR 299 ' COUNT OESCRSPTIOE._ -_ CURRENT 6UDGET ACTUAL THIS -MONTH ACTUAL VEAR -TO -DATE 006T - act DIFFERENCE Pct •• D1 LIIA4KY _ • 100 PERSONAL SERVICES 6105 SALARIES AND WAGES ' 84 159.00 13,791.05 220,812.29 663,346.71 25 6110 HEALTH INSURANCE__ 21,000.00 1.644.29 5,056.62 15, 963. )e ri 6120 HEALTH INSURANCE - OEDUCTIRLE 5,000.00 1S. SS 1.261.9• 2.138.06 32 S130 RETIREMENT INSURANCE OTAL_ PERSONAL 93,870.00 7,.57.97 25,975.96 56,996.06 28 _l SERVICES _ iE 1.000,029.00 82.996.66 253.006.01 74T,022.19 25 110 MATERIALS _. SZOS SODAS - ADULT 114,000.00 9.973.94 29.0.6.17 86.931.63 25 5210 9JOKS - CHILDREN 32,000.00 1.000.41 LD,361.81 11 a5tl. 11 32 _.- $215 DEN E RAL_REFEREMCE 16. DOO.09 1,777.96 9 ..39).38 60 6220 PERIODICALS 26.750.00 I.ZS5.14 21 5.600.36 e0 6225 PAMPHLETS 300.00 .40 55.59 264.41 19 _ .,22E --- DLIVIA LIDRAR"ATERIALS 2,OOD.00 .00 1.750.50 249150 60 a 523' SERSON L16RAAV MATFRIALS 1,314.00 150.97 460.95 tl61. 05 35 623i [HIPPENA COUNT' L19RAR1 MATERIAL' 25,010.00 1.36L.20 3,075.67 21,934.33 12 _ 6240 4 04TEVIDEO MATERIALS 11.704.00 673.95 2.360.69 9.443.'3 20 6245 16X1 FILMS 6250 V1DED TAPES 4 "000.00 S.000.00 .00 33.15 1 1 2.2D0.3O 45 M _.. 6155 AUDIO DISCS AND 440.00 3.667.43 27 .TAPES P. 6250 SLTJES AND F1LN STRIPS 251.Du $1.05 532.14 134.10- 133 5245 MLCAFOANS • 300.00 .00 .p0 .00 '5.00 2SO.DO 25'.00 0 12 52 8740 IN0 1.000.00 .00 .00 1,000.00 0 • TOTAL MATERIALS 240,116.00 18.109.37 01.741.03 158.376.97 34 • 120 CATALOGING 6310 OCLC AND OTHER CHARGES 16.608.00 .00 9.572.26 7.035.74 Sa 5320 -_ C09_YEY CHAR 605, __ _ • 24,000.00 6,691.91 9,511.70 15,479.30 36 • TOTAL CATALOGING 4D.606.00 6.691.91 18,093.96 22,514.04 45 • 134 VE41CLSS -- - _ -_ - -- - - - 63SU OPEAAt TJM AND M41MTZMANCE 14,600.30 1.493.57 4,032.58 10.561.42 20 . 6369 14SURA•CE 6370 AMORTIZATION 3,415.00 .uO 1,917.36 1.497.04 SO • TOTAL VEHICLES 8,003.DU 26.015.00 .00 1.483.57 .OJ 5.949.94 d "000.00 20,065.06 0 23 • 140 1311'JNICATIDY .'•� 410 TEN AND LI4E C440.GES " ., OU O. OU 950.62 ),071. SV >, 97d. 42 3 4 • $ 5420 TERMINAL MfMAL q MIYTEn4NCE 1 "000.00 .UD .00 1.DOO..O 0 y 5430 POSTAGE AND SHIPP146 12.715.00 1, J9 e. BB 3,2.9.79 9.444.21 ie T31AL COMMUNICATION 22.715.00 2.04,.50 6.341.37 16.371.43 26 • .150 E9'JIPME.Vt y r. 645' NEW F0UIPMENT 2,655.00 .00 273.56 2,391.44 l0 6650 41V EJ'ULPNE41 _ 1,0JD.0J .u0 .00 L,uOu.uO D 6.73 •ATk TENANCE AND CONTRACTS 15,0uO.DU 1.51:.72 5.034.86 V "4,65.16 34 • TOTAL EOJIPMENT 10.655.00 1 "545.72 5,308.40 13.346.60 26 • 150 DT4ER 550> 'JS "DIAL SUPPLIES AND EOUIPREVI 1.500.0, 02451 1.673.33 17'.J3- 112 6510 SUPPLIES AND PRINTING 27,494.06 1.75d.15 7,3bR.44 20 "425.56 26 6515 •ROADT'LUNAL 440 P40:4AMNING 1,060.04 L,u.5.20 1,163.70 183.Z0- lid h. bZ0 MILEA:E_AN] REETIMCS - STAFF 6,0u D.DQ 131.13 l,b LI1 •. H6. 71 26 6525 411L.AGE AYO +EEIINSS - T•USTEdS 5530 PROF. 4,0a% D9 1IL.65 1,2H.11 L. 10 a. d9 32 MER3FRSHIPS (TRUSTEES) 400.00 .J^ 231.5u 16 s. v0 59 _ 6535 INSJRARLE -,. 11,50 0.00 66,.00 12.972.04 1.372.00- 312 4540 ADS AYD LEGAL NJ TI CFS ' 740.00 39.30 212.12 172.12- 272 6545 SJDifiNO 1,500.00 .JO .00 1.50J.0D 0 1.390.03 225.40 675.00 2.325.00 23 85S5 CONTINUING EDVC4TI1n SJO.D3 .00 .OU SOJ.00 0 SSSe TCH JLAISYIP FUND • 5550 5KTE45IJ4 CONTRACTS 1,006.00 95.)7 164.37 935.41 16 .- • TOTAL OTHER S. SUO.OJ .03 310.00 5.19J.OD 6 F 63,494.00 5,499.19 21.300.54 34.193.46 43 ' 6010 .LENCOE FRIENDS, 1983 K 1.34040 .00 27.63 1.362.3T 2 �i- $620 KLNL - _ J S630 LOCAL EJVPMENt 2.942.00 122.40 2.325.60 elo.LD 19 5650 STATE SOLES TAX 2.000.10 .00 415.04 1.505.00 2 TOTAL SPECIAL 2. OUO.OU .00 471.06 1.520.96 26 4 _.- 8.332.00 122.40 3.239.27 5.092.73 39 TOTAL LIBRARY 1 11tl.536.32 400.981.32 L 20 FINAL TOTALS AT ACCOUNTS 1.419.966.00 116.534.32 400,101.32 1.018.984.66 2e N BALANCE LEFT ON HAND $ 90,660.50 S 90,660.50 • �I