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cp05-14-1991 c' J `✓ U i 'i CITY � V J � V M_ay? 1 70, _ -May 18_ r !� fT j 'J ! °.E. DIN - - SDAY -15- 10:00 A.M. - Senior Advisory Board Meeting at Senior Center 10:00 A.M. - Directors Meeting at City Hall Cll ^2!?. P 04l Y -12- MOTHER'S D/ ✓ r: 1 THURSDAY -16- FRIDAY -17- 1 ':30 P.M. - City Council Meeting at City Hall SAT li; DAY -18- ARMED FORCES DAY VACATION: GEORGE FIELD - May 13 AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 14, 1991 1. Call to Order - 7:30 P.M. 2. Invocation - Father Richard Gross, St. Anastasia Church 3. Consideration of Minutes - Regular Meeting of April 23, 1991; Special Meeting of April 30, 1991; Bid Opening of April 22, 1991 and May 1, 1991 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - April 1991 2. Nursing Home Board Minutes - March 28, 1991 and April 8, 1991 3. Hospital Board Minutes - March 19, 1991 • Action - Motion to order report and minutes filed 5. Public Hearing - 8:00 P.M. (a) Assessment Roll No. 266 - Letting No. 1 (b) Assessment Roll No. 267 - Letting No. 2 (c) Assessment Roll No. 268 - Letting No. 6 Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to adopt rolls and award contracts - Motion to waive readings and adopt Resolutions No. 9482 - No. 9487 6. Communications Requests And Petitions (a) Presentation of Awards from Minnesota Wastewater Operators Association 1. "Rookie of the Year Award" to Marion Graham 2. "Class A Operator of the Year" to Randy DeVries 0 1 CITY COUNCIL AGENDA - MAY 14, 1991 • (b) Discussion of Downtown Sprinkling Action - 7. Resolutions And Ordinances (a) Resolution No. 9489 - Resolution Transferrring $11,500 From The General Fund To The Youth Center Special Revenue Fund Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 9490 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt (c) Ordinance No. 91 -33 - An Ordinance Amending Zoning Regulations In The City of Hutchinson And The Official • Zoning Map (Helland's Sixth Addition) Action - Motion to reject - Motion to waive second reading and adopt 8. Unfinished Business (a) Consideration of Proposed Lease Agreement for Old Wastewater Treatment Facility By Gene Jeseritz Action - 9. New Business (a) Consideration of Installing Four Inch Water well On Cenex Property Action - Motion to reject - Motion to approve (b) Consideration of Lease Agreement Between City of Hutchinson And Amos Rix And Glen Rix Action - Motion to reject - Motion to approve and enter into agreement I'1 LJ 2 • CITY COUNCIL AGENDA - MAY 14, 1991 (c) Consideration of Awarding Bid for Civic Arena Entrance Action - Motion to reject - Motion to approve (d) Consideration of Extending Farm Lease Agreement with Steve Hahn Action - Motion to reject - Motion to approve (e) Consideration of Subdivision Agreement for North Oak Ridge Action - Motion to reject - Motion to approve (f) Discussion of Proposed Traffic Control Revisions Action - (g) Consideration of Receiving Engineer's Report And • Ordering Public Hearing for Letting No. 15, Projects No. 91 -22 And No. 91 -23 Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolutions No. 9491 And No. 9492 (h) Consideration of Approving Plans And Specifications And Advertising for Bids for Letting No. 5 Action - Motion to reject - Motion to approve and advertise - Motion to waive reading and adopt Resolution No. 9488 (i) Consideration of Rate Change for Hutchmobile Special Fare Coupons Motion to reject - Motion to approve (j) Consideration of Purchasing Downtown Flags Action - Motion to reject - Motion to approve L 3 CITY COUNCIL AGENDA - MAY 14, 1991 • (k) Consideration of Twin City Testing Agreement for Corrective Action Design Work At Shopko Site Action - Motion to reject - Motion to approve and enter into agreement (1) Consideration of 1991 Farmers Market Location Action - (m) Consideration of Three Equipment Purchase Proposals for Police Department Action - Motion to reject - Motion to approve (n) Consideration of $31,000 Deduction On EnviroNet Contract Action - Motion to reject - Motion to approve 10. Miscellaneous • (a) Communications from City Administrator 11. Claims. Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 4 0 n MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 23, 1991 1. The meeting was called to order at 7:30 P.M. by Vice - President John Mlinar. The following were present: Mayor Paul L. Ackland (arrived 7:35 P.M.), Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Robert Brauer. 3. MINUTES The minutes of the regular meeting of April 9, 1991 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - MARCH 1991 2. PLANNING COMMISSION MINUTES OF MARCH 19, 1991 (b) NON - INTOXICATING ON -SALE LIQUOR LICENSES I. CROW RIVER COUNTRY CLUB 2. GODFATHER'S PIZZA 3. GOLD COIN 4. PIZZA HUT 5. LITTLE CROW BOWLING LANES 6. J'S PIZZA GARTEN 7. THE UNDERGROUND BAR & GRILL (c) NON - INTOXICATING OFF -SALE LIQUOR LICENSES 1. CASH WISE FOODS 2. ERICKSON'S FREEDOM STATION 3. GEORGE'S FOOD & FUEL 4. CITGO- QUIKMART 5. SOUTHTOWN MOBIL 6. TOM THUMB FOOD MARKET 7. SUPER AMERICA (WHY. 7 & HWY. 15) (d) SET -UP LICENSE FOR LITTLE CROW BOWLING LANES 1 e�' CITY COUNCIL MINUTES - APRIL 23, 1991 (e) NON- INTOXICATING ON -SALE MALT LIQUOR LICENSE (SHORT TERM) FOR HUTCH HUSKIES AMATEUR BASEBALL ASSOCIATION (f) REQUEST FOR REDUCED REFUSE RATE The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to order report and minutes filed, issue licenses and approve reduced rate. 5. PUBLIC HEARING None. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR PARADE PERMIT FOR HUTCHINSON CROP WALK FOR THE HUNGRY The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the request. (b) CONSIDERATION OF REQUEST FOR TEMPORARY SIGN PERMIT FOR BROWN'S GREENHOUSE The motion was made by Alderman Lenz, seconded by Alder- man Erickson and unanimously carried, to approve the tem- porary sign permit. (c) CONSIDERATION OF REQUEST FOR JAYCEE WATER CARNIVAL PERMITS: 1. PARADE PERMIT 2. DANCE PERMIT 3. FIREWORKS PERMIT 4. PERMISSION TO CLOSE STREETS AND USE LIBRARY SQUARE Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimously carried, to approve and issue permits, to waive license and rental fees. (d) CONSIDERATION OF REQUEST FOR NON - INTOXICATING LIQUOR LICENSE AND SET -UP LICENSE FOR JAYCEE WATER CARNIVAL, JUNE 13 -16, 1991 0 0 2 CITY COUNCIL MINUTES - APRIL 23, 1991 The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve and issue license and waive fees. (e) CONSIDERATION OF REQUEST FOR CITY DONATION TO JAYCEE WATER CARNIVAL Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve a $1,700.00 City donation. (f) CONSIDERATION OF REQUEST FOR NON - INTOXICATING MALT LIQUOR LICENSE AND SET -UP LICENSE FOR JAYCEES AT CLASS REUNION OF 1971 The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz and unanimously carried, to approve and issue license. (g) CONSIDERATION OF REQUEST FOR FINANCIAL SUPPORT TO ATTEND • NATIONAL POLICE SURVIVORS SEMINAR Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to approve. Alderman Torgerson amended the motion to set the amount at $800.00 out of the contin- gency fund. Amended motion seconded by Alderman Lenz and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9466 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF EVACUATION PLAN FOR COUNTRY CLUB TERRACE MOBILE HOME PARK (TABLED APRIL 9, 1991) Mr. Bill Block of Hutch, Inc. addressed the issue of an evacuation plan for the Country Club Terrace Mobile Home Park. He reported the State required a plan be in place. His recommendation was to use the following three facili- 3 CITY COUNCIL MINUTES - APRIL 23, 1991 0 ties as a shelter during a weather related emergency: Faith Lutheran Church, Christ the King Lutheran Church and Hutchinson Senior High School. This would be a tem- porary solution until the park reached 95% occupancy, and an on -site shelter would be built at that time. Following discussion, Alderman Erickson moved to approve the evacuation plan for six - months, with a review at the end of that time limit. Motion seconded by Alderman Tor - gerson and unanimously carried. Atty. Anderson suggested the City survey other cities and review the State Statute requirements. The City Admin- istrator was directed to conduct a survey of other cities. (b) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF SCHOOL DISTRICT PLAT SUBMITTED BY HUTCHINSON SCHOOL DISTRICT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (TABLED MARCH 26, 1991) Item withdrawn. • (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON SCHOOL DISTRICT FOR SITE NORTH OF WEST ELEMENTARY SCHOOL (TABLED MARCH 26, 1991) It was pointed out the site location was changed from Wagner Development Corp. Plat to north of the West Ele- mentary School. The Planning Commission had approved the new location. Following discussion, the motion was made by Alderman Lenz, seconded by Alderman Mlinar and unanimously car- ried, to approve and waive reading and adopt Resolution No. 9451. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimously carried, to author- ize discontinuation of service at noon on April 29, unless other arrangements were made, and to check on the billing for 344 Dale Street. 4 . CITY COUNCIL MINUTES - APRIL 23, 1991 (b) CONSIDERATION OF JOINT MEETING OF CITY COUNCIL AND PLANNING COMMISSION TO REVIEW ZONING ORDINANCE Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to hold a joint meeting on April 30, 1991 at 5:30; P.M. in City Hall. (c) CONSIDERATION OF AWARDING FUEL CONTRACT Following discussion, the motion was made by Alderman Lenz, seconded by Alderman Erickson and unanimously car- ried, to approve and award contract to Cenex. (d) CONSIDERATION OF REQUEST TO PURCHASE X -RAY EQUIPMENT FOR HUTCHINSON COMMUNITY HOSPITAL Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve purchase. • (e) CONSIDERATION OF PROJECT RELATED EQUIPMENT AND FURNISHING BUDGET FOR HUTCHINSON COMMUNITY HOSPITAL Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve. (f) DISCUSSION OF MERGER BETWEEN BURNS MANOR NURSING HOME AND HUTCHINSON COMMUNITY HOSPITAL Mayor Ackland stated that the Nursing Home Board and Hos- pital Board approved the merger process. The merger will require combining the boards into one board of directors with one chief officer. An effective merger date of July 1, 1991 is proposed for financial reasons. City Attorney Anderson recommended adopting a Resolution approving the merger concept in principle. He will review a City Charter amendment, the hospital foundation money and nursing home trust account. Guidelines will be drafted for Council consideration. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve the City Attorney's recommendations and 5 CITY COUNCIL MINUTES - APRIL 23, 1991 . adopt Resolution No. 9480. (g) CONSIDERATION OF APPROVING MN /DOT TRAFFIC COUNT COMPILATION Engineer Rodeberg reported MN /DOT updates traffic counts on state aid routes and trunk highways in town every four years. He requested authorization for 55 MN /DOT counts at a cost not to exceed $880. Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimously carried, to approve the traffic counts. (h) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS FOR LETTINGS NO. 4, 7 & 10 AND FOR DEMOLITION OF COLD STORAGE /LIQUOR STORE BUILDING (LETTING NO. 14, PROJECT NO. 91 -21) Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously • carried, to approve plans and specifications and adver- tise for bids on May 20, 1991 at 2:00 P.M. for Lettings No. 4, 7, 10 and 14 and to waive readings and adopt Reso- lutions No. 9467 - No. 9471 and No. 9478. (i) CONSIDERATION OF COMPUTER SYSTEM FOR ENGINEERING DEPARTMENT Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously car- ried, to approve computer purchase from PC Express for $2,775.00. (j) CONSIDERATION OF REZONING R -3 TO R -2 IN HELLAND'S SIXTH ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve and waive first reading of Ordinance No. 91 -33 and set second reading for May 14, 1991. (k) CONSIDERATION OF ANNEXATION PROCEEDINGS REQUESTED BY DOUG DOBRATZ, MARYVIEW ADDITION, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION • 6 . CITY COUNCIL MINUTES - APRIL 23, 1991 Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and refer to the Minnesota Municipal Board. (1) CONSIDERATION OF FINAL PLAT OF NORTH OAK RIDGE SUBMITTED BY KEVIN COMPTON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Lenz, seconded by Alderman Mlinar and unanimously car- ried, to approve and to waive reading and adopt Resolu- tion No. 9465. (m) CONSIDERATION OF SKETCH PLAN IN ACOMA TOWNSHIP SUBMITTED BY DAN HUEBERT (TWO MILE RADIUS) Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously car- ried, to refer to County with no objection. (n) CONSIDERATION OF AUTHORIZATION TO ENFORCE ORDINANCE REGARDING GREASE TRAPS AT RESTAURANTS Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously car- ried, to approve ordinance enforcement. (o) CONSIDERATION OF LUTZ TRUST /HOWARD PROPERTIES DEVELOPMENT AGREEMENT Following discussion of the easement area, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the agreement and send out an amendment to affected parties. (p) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING ASSESSMENT HEARING FOR LETTING NO. 1, PROJECT NO. 91 -01; LETTING NO. 2, PROJECT NO. 91 -02; AND LETTING NO. 6, PROJECTS NO. 91 -10, 91 -12 Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve roll preparation and hold hearing on May 14, 1991 at 2:00 P.M., and to waive readings and • adopt Resolutions No. 9472 - No. 9477. 7 CITY COUNCIL MINUTES - APRIL 23, 1991 0 (q) CONSIDERATION OF PURCHASING CITY TREES Forester Mark Schnobrich requested permission to purchase trees from Tom Lenneman in the amount of $3,260. He reported $1,700 was donated for trees and $1,560 would come from the Bluff Street improvement project bond fund. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve purchase of trees. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz commented on a meeting with Economic Research Corporation representatives regarding the liquor store relocation. The company will submit a proposal for the City Council. It was reported that asbestos removal was being done in the cold storage building. The property will be turned over to the City on August 15. Mr. Plotz stated that PACE reviewed the removal regula- tions and determined cork did not have to be removed. EnviroNet approved a $31,000 contract deduct. Administrator Plotz commented on correspondence from Rob- ert Hornick. He stated the property down zoning would be determined by the Council and Planning Commission. The City Attorney requested the Council to adopt a Reso- lution authorizing a notice of order for Hornick to fill dangerous excavation on his property. The motion was made by Alderman Lenz, seconded by Ald- erman Torgerson and unanimously carried, to waive read- ing and adopt Resolution No. 9479. (b) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson commented on the Dr. Rannow relocation situation. Dr. Rannow was offered $23,000, but the City Attorney thought it was rejected. It was his recommenda- tion to adopt a Resolution authorizing condemnation of • 8 CITY COUNCIL MINUTES - APRIL 23, 1991 lease if the Council was not let the lease expire on July ing at that time. willing to offer $25,000 or 31, 1991 and demolish build- Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to waive reading and adopt Resolution No. 9481 formally authorizing condemnation of lease. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg requested approval of Supplemental Agreement No. 2, Letting No. 15 (Shopko, Phase I), with Diamond 5 Wrecking for $5,013.00. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve change order. • 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:30 P.M. • G MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUtSDAY, APRIL 30, 1991 The special meeting was called to order by Mayor Ackland at 7:00 A.M. Present were: Mayor Paul L. Ackland, Aldermen Craig Lenz, Marlin Torgerson and Don Erickson. Absent: Alderman John Mlinar. Also present: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, Atty. G. Barry Anderson (via telephone link- up), Pastor Jim Hall, Atty. Neil Jensen, Realtor James Broll, and members of the Word of Life Church. The representatives of the church, namely Atty. Neil Jensen and Pastor Hall, requested a "letter of abatement" on special assess- ments for Lot 1, Block 3, Paden's First Addition be executed by the City to facilitate the County Board approval of the transaction. Secondly, the church representatives requested recertification of the special assessments for a 10 -year window payment of both delin- quent and existing special assessments at an interest rate that would drop to five percent after the life on the bond issue. The City Attorney reported that the terms for repayment of the • special assessments are up to the discretion of the City Council to establish, not City staff. A motion was made and seconded to approve the proposed letter of abatement and, furthermore, that negotiations begin immediately on the terms and conditions for repayment of all special assessments. Motion unanimously approved. The meeting adjourned at 9:00 A.M. • MINUTES BID OPENING MONDAY, APRIL 22, 1991 The meeting was called to order at 2:00 P.M. by City Administrator Gary D. Plotz. Also present were Engineer John Rodeberg, Assistant Engineer Cal Rice, Director Randy DeVries, and Administrative Secretary Marilyn Swanson. The reading of Publication No. 4214, Advertisement for Bids, Letting No. 1, Project No. 91 -01, was dispensed with. Wm. Mueller & Sons, Inc. Hamburg, MN $250,219.35 The reading of Publication No. 4215, Advertisement for Bids, Letting No. 2, Project No. 91 -02, was dispensed with. B. & D. Underground, Inc. Maple Plain, MN $ 77,620.00 Juul Contracting Company Hutchinson, MN 60,486.70 • The reading of Publication No. 4216, Advertisement for Bids, Letting No. 6, Project No. 91 -10 and No. 91 -12, was dispensed with. B. & D. Underground, Inc. Maple Plain, MN $255,044.30 Juul Contracting Company Hutchinson, MN 238,039.25 Quam Construction Co. Willmar, MN 255,904.88 Annandale Contracting, Inc. Annandale, MN 247,059.20 Hjerpe Corporation Redwood Falls, MN 285,714.65 The bids were referred to the City Engineer for review and a recommendation. The meeting adjourned at 2:15 P.M. • H MINUTES BID OPENING WEDNESDAY, MAY 1, 1991 The meeting was called to order at 1:00 P.M. by City Administrator Gary Plotz. Also present were Finance Director Kenneth B. Merrill, Director Dolf Moon, Supervisor Marvin Haugen, and Administrative Secretary Marilyn Swanson. The reading of Advertisement for Bids, Hutchinson Civic Arena New Entry Vestibule, was dispensed with. The following bids were received and opened: Miller, Miller & Mac Hutchinson, MN $48,926.00 E. J. Pinske Builders Gaylord, MN 49,875.00 Schatz Construction Co. Glencoe, MN 56,500.00 W. Gohman Construction Co. St. Joseph, MN 43,110.00 Dammann's Construction Co. Lester Prairie, MN 56,790.00 The bids were referred to the Parks and Recreation Director for review and a recommendation. The meeting adjourned at 2:18 P.M. 0 is • 95763 n »]R«oe ... 0 • • ,... C -404 U.S. aEe/utTMENT OE COMMERCE 1 a -ass, hRew pr Tie uesus Period In which pormlts blued I lPfaaaa Cwr«L anY store n rsMry srd.dNSta kschWng zlP CaMI REPORT OF BUILDING OR 553 ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103500 27 P 9099 085 1 0 26 9990 02730 JAMES AARKA BLOC OFFICIAL FOR C37Y OF 14UTCHINSON It you, building permit system has changed mark (X1 appropriate box below and saplaM M Comments. CITY HALL 3 7 YA SH IN6 TOh AVE YEST El Discontinued issuing permits NUT[HINSON MN 55357 ❑ Merged with another system ❑ Split into two or more systems ❑ Annexed land areas PLEASE COMPLETE AND MAIL ❑ Had other changes THIS FORM ON OR BEFORE If no permits were issued during Burs. of the Censsss Instructions are included. For this permd, mark (XJ in the box —. ❑ a 1201 East Tenth Straol ED further assistance, call toll,, and return this form JaNarsonrllN. IN 47132 f3011763-7244. NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Item Number of Number of BUILDINGS Valuation of Valuation of No. Housing construction Buildings 9 B Buildings Mousing construction units O mit cents 0.1 can units tets d, lei Ibi Id Idl lei 111 to) Single- family houses, detached Exclude mobile homes. 101 ASA- Single family houses, attached -Separated by ground to roof wall, -NO units above or below, and - Separate hearing systems and utility mare's. (CO.,, each unit as a sepae9te builtlinps 102 1 Two - family buildings 103 Three- and four - family buildings 104 )ve -or- more family buildings 106 TOTAL - Sunr .1 701 - 105 —t. 11091 1; 494 1 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPING BUILDINGS Iran, Number of V.I..,. of Number of yeluation of Np Buildings Rooms Buildings construction Omit cents Rooms conslranion Omit cents 'es Ill Id Ids lei Its Ipl Motels, motels, and tourist cabins I ItransMnc accommodations onlyl 213 Other nonhousekeeoing shelter 214 NEW PRIVATELY OWNED PUBLICLY OWNED NONRESIDENTIAL item BUILDINGS Number Valuation of Number Valuation of No. of construction of construction buildings Omit cents DuiWmps Omit cents I.I (b) (c) sal lei Amusement social, and c- creational 318 Churches and other reli ioua 319 Industrial 320 Parking are as(buildin sand oc "decked) 321 Service stations and repair garages 322 Hospitals and institutional 323 Offices, banks, and professional 324 Public works and utilities 328 Schools and other educational 326 Stores and customer services 327 Other nonresidential builtlinps 328 Structures other then buildings 329 ADDITIONS, PRIVATELY OWNED PUBLICLY OWNED ALTERATIONS, AND Its., CONVERSIONS Number Valuation of Number Valuation of No. of construction of construction buildings Omit cents buildings Omit cents sal lb) Ic) Ids lei Residential - Clasvl y additions of garages and carports in item 438. 434 Nonresidential and nonhousekeeping 437 Additions of residential garages and carports 1 438 1 (attached and detached) 1 uvsma, s-uUh D6Ut PLEASE GONTINUE ON REVERSE SIDE TOTAL PERMITS 63 TOTAI- VAIIIATION 13.003.RRh DEMOLITIONS AND PRIVATELY OWNED PUBLI LYOWNED RAZING OF It Number of Number of BUILDINGS Na Buildups N Builbrpa N.1,9 ag I Ibl Ict lo) (u Single- family houses lenached and det ached) 645 Two Iamlly hudmd9s 646 Three and fourfamdybuddings 647 Five -or mo+e family bulidings 648 All other buddmns and structures 648 _, INDIYI D +.!AL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 4500,0u0 OR MORE Please provide the following information for each permit authorizing construction valued at $500.000 or more entered in sections l through IV. Item Number of No. from Lion Name and address of Owner ship Valuation of sec. F7,,, owner or builder Mark IX) c onst r uct i o n Omit Nouam g Build,ng, I —IV ono cents cants units W icl idi let 111 I., Kind of buddng REMODEL BLDG #14 3M COMPANY "IN --- ----- ------- ---------____ 3P.iya. LINE - MOLDING" Sde address _9115_HHY._22_SOUTH------------ OPublic 437 905 HWY. 22 SO. s 1 Kind d1 Dudd.o, ____ _______________________________ Prlvsu Sne address --------------------------------- PUWIe S Kind 01 building J Pnvne _ _ __ _____ __________.___ Sne addma _ _ --- PebL[ Klnd oI bodrnng ________________________ _______ _ _ _. Pnvate Sde address JPUbac Kmd of budding ❑P,ntte Sire address ❑Pubie 5 Kirov m buda,ng ----------------------------------- _ IJ Privne Sde address _ WWic S Kmd d1 buadnp [Pnveta sat, edd�B55 ___________________ _______________ LJ Public $ Kind of building ------------------ ---------------- ❑Privpe Sde sdJSSS ,J PUblic 5 Kind of building -- ------ ----- - I --- ----- -- -- - - - --- ❑P'vtle a n on, non .-------------------- 5ne ss [JPUDIm S Comments Are you aware of any now parmlt4f anMB ❑ No (] Yes — Please give additional inlormerinn.n comments. Jurledlcti...I Name of person to Contact regarding this report Telephone Area code Number Est,nsion Title BUILDING OFFICIAL 612 587 -5151 210 Ipr. , Wa iY t ra,i • • u BURNS MANOR MUNICIPAL NURSING HOME r Minutes - March 1991 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, March 28, 1991. Kay Peterson, Vice Chairperson called the meeting to order at 12:10 P.M. Members present: Marge Putney Elaine Black Don Erickson Kay Peterson Roger Gilmer Robert Koepcke, Linda Callier, Secretary Asst. Secretary Members absent: James Mills Mike Carls Press: Robin Schoen, Hutchinson Leader Dave Clutter, KKJR -KDUZ Guests: Jan Luthens, DON Linda Nelson, Good Neighbor MINUTES REVIEW A motion was made by Don Erickson and seconded by Marge Putney to approve the minutes from January, 1991. All in favor. Motion carried. FINANCIAL REVIEW Financial report better than budgeted. Revenue did not reflect • DAR changes of February. We expect to meet the Bond payment in May. Accounts Receivable down. CAPITAL EXPENSES Elaine Black reviewed the Accounts Payable and Mike Carls will review in April. Capital bills to be paid out of Memorial Fund. Motion to approve by Elaine Black, seconded by Roger Gilmer. Roth Distribution $ 118.81 Institutional Products Corp. 1,190.16 Glenn Elvig 500.00 Designer Sign Systems 100.50 Allen Office 535.74 OPERATIONS UPDATE Letter regarding merger was sent to all Board members from James Mills. Good Neighbor review; Linda went over Quarterly review. Census report discussed, 128 current census. Admits - 1, Discharged - 1, Death - 1. • Wage increase of 5% across - the -board for all employees except Robert Koepcke and Jan Luthens, effective April 1, 1991, was discussed. A motion was made by Roger Gilmer and seconded by Don Erickson. All in favor. Motion carried. March Minutes Page 2 OPERATIONS UPDATE cont. . Good Neighbor contract extended until June 30, 1991; Motion made by Elaine Black and seconded by Roger Gilmer. All in favor. Motion carried. Merger vote date set for Monday, April 8, 1991, at 5:00 p.m. ORGANIZATIONAL Board Terms - Marge Putney temporary extension until June 30, 1991. Talk to Barry about James Mills' official term. Elaine Black motioned and Don Erickson seconded to send letter of recommendation to extend until June 30, 1991 terms for Marge Putney and James Mills. MEETING The next Board meeting will be April 25, 1991, 5:00 p.m. There being no further business, a motion was made by Roger Gilmer and seconded by Elain Black to adjourn the meeting. All in favor. Motion carried. Rq,pe�tfully submitted: ooert KoepcKe, Se etary Linda M. Callier, sst. Secretary ATTEST: James Mills, Chairperson 0 ►_J BURNS MANOR MUNICIPAL NURSING HOME Minutes - April 1991 The Board of Directors for Burns Manor Municipal Nursing Home met Monday, April 8, 1991 from 5:10 p.m. - 5:45 p.m. Members present: Roger Gilmer Don Erickson Elaine Black Marge Putney Kay Peterson Mike Carls James Mills Robert Koepcke, Secretary Press: Robin Schoen, Hutchinson Leader Guests: Jan L.uthens, DON Chairman Mills called the meeting to order, thanking Peterson for chairing the past meeting; also the entire Board for allowing needed wage increases. Discussion opened on the Burns /HCH merger with Mills stating he is supportive, since the combined operation offers new patient care options as well as better finances. Putney voiced her support, saying the main concerns she has heard involve loss of jobs; she has repeated the assurance that no jobs should be lost due to the merger. Black said she has heard concerns about "transitional" patients, • whether the merger would insure their best care. Discussion agreed that such patients' benefits would be better used (especially if Medicare is involved) as well as better care if "subacute" nursing home beds could be established in the hospital. Peterson echoed the above, saying that new options for care programs and their organization give her confidence in the merger. Carls stated that national changes in health care require that we position the nursing home securely, so that it increases wages and benefits in the face of tighter reimbursement. Gilmer stated his motivation for merger is primarily financial, with the promise of better cash flow, financial forecasting and control of expenses. Erickson said he agrees with all of the reasons discussed, especially those financial. Koepcke summarized his feelings by saying that merger will offer "empowerment" through greater finances and administrative support. Luthens discussed employee perceptions, saying that although • there is normal fear of the unknown, the prospect of higher wages and benefits leave most people optimistic about the merger. �-1q.(,2) April Minutes Page 2 Erickson and Carls motioned to approve a merger with Hutchinson Community Hospital. as soon as possible, preferably by July 1, 1991. A unanimous vote passed the motion. Peterson suggested that a personal letter to all employees be sent explaining this action. Koepcke and Mills will sign such a letter, mailing same this week. With a reminder that the next Board meeting is April 25 at 5:00 p.m., Mills asked for a motion to close the meeting. Gilmer and Peterson did so, consensus approving. Re� subrf�itted by: ert KoepCKe, bgVetary ATTEST: James Mills, Chairperson • • HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - March 19, 1991 Large Conference Room - 5:30 p.m. Present: Rich Myers, Vice President; Rev. Thor Skeie, Trustee; Marlin Torgerson, Trustee; Dean Nissen, Chief of Staff Absent: Dori Johnson, President; Keith Weber, Secretary; Diane Gilmer, Trustee Others Present: Philip G. Graves; Administrator; Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education and Marketing; Jan Conner, Medical Staff Coordinator; Linda Ziemer, Personnel Director; Pat Halverson, Director of Mental Health Services; Barry Anderson, City /Hospital Attorney; Dave Clutter, KDUZ /KKJR Radio; Jeff Holmquist, Hutchinson Leader; La Mae Maiers, Recording Secretary The regular monthly meeting of the Board of Directors was called to order by Vice President Rich Myers at 5:30 p.m. Peter Worthington, construction manager from M.A. Mortenson presented his monthly report to the board on the construction project. Highlights of the report were as follows: o Sheetrocking has been completed at the Medical Center. o Vinyl wall covering and painting is 70% complete. o Casework is approximately 5D% done. o Carpeting has started on the east side. o Sheetrocking at the Coffee Shop, Pharmacy and Birthing areas has been completed and is continuing in the balance of the addition. o The new Recovery room has been occupied and the old Recovery room is being remodeled for Operating Room 83. The board was asked to consider approval of a change order in the amount of $15,000 for lighting revisions in the Birthing Rooms. Worthington explained that several concerns were raised about the original lighting planned for the Birthing Rooms. Other options had been considered due to higher cost of the proposed lighting. However, both for effectiveness and aesthetic purposes, it was determined that the proposed lighting would be the most effective. The lighting would be available for use by the physicians during examinations and delivery, but would recess into the wall when not in use. Due to time restraints, the board deferred consideration of the request until after the joint meeting. It was reported the contingency is currently $320,970 and the buy -out savings to date is $160,620 resulting in an effective contingency of $481,590 4- A, (3) d) ( Regular Board of Directors Meeting - March 19, 1991 Page Two Currently the area of greatest concern is work on Operating Room #3, due to the heavy surgery schedule. Worthington reported, however, the next five days the schedule is quite light for Surgery and they will take advantage of that opportunity. He noted that Operating Room #1 is ready at all times for emergencies. Graves reported that the bids came in today for the remaining sale of the bonds for the construction project. Seivert added that everything went the same as last time. The coupon rate is at 6.9%. Myers thanked Worthington for his presentation. At this point (5:50 p.m), the regular board meeting was temporarily adjourned in order for the hospital board to meet in joint session with the Burns Manor board and the City Council regarding the proposed merger. Following the joint meeting, the regular meeting reconvened at 7:15 p.m. Discussion on Burns Manor Prior to addressing the regular agenda items, discussion ensued on the probability of a merger with Burns Manor Nursing Home. Nissen stated that the doctors are in not exactly sure what it entails for however, that the question of quality physicians. Graves noted that should department of the hospital and would, (JCAHO) standards of the hospital. favor of the merger, although they are them at this time. He did add, • assurance (QA) came up among the a merger occur, Burns Manor would be a therefore, be required to meet the LifeSpan President Gordon Sprenger inquired as to the concerns of the employees. It was generally felt that the employees are receptive to the merger. However, some concern was relayed that a few employees feel that any profits realized initially from the merger will be used for salary /benefit adjustments for the Burns Manor employees and HCH employees will not receive their appropriate increases. Myers expressed that the financial forecast of a merger points to a positive cash flow. More importantly, however, he feels the improved quality of care to the community would be a real asset. Torgerson added that it makes more sense to have two organizations to work together. When asked about LifeSpan's feelings on this proposed merger, Sprenger replied that LifeSpan is very supportive. Following discussion, the agenda items were addressed. E CV� . Regular Board of Directors Meeting - March 19, 1991 Page Three Minutes of Past Meetings The minutes of the February board meeting were presented. Following discussion: Motion was made by Torgerson, seconded by Nissen, to accept the minutes of the February 19, 1991, regular meeting of the board of directors as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes Nissen presented the minutes of the January meetings of the medical staff. He noted that the Medical Staff had discussed renewal of Spectrum's contract and also concerns about the physicians provided by Spectrum for weekend coverage in our ER. The Medical Staff also considered a proposal that had been presented by Abbott Northwestern Hospital (ANW) wherein they may be able to provide weekend service to HCH. Following discussion, it was the recommendation of the Medical Staff to offer a short -term contract to Spectrum until further discussions can be conducted with ANW. Old Business A. Project Update A project update was presented earlier, as noted above. • As requested during Worthington's presentation, the board considered approval of the change -order for lighting revisions in the Birthing Rooms. Following discussion: Motion was made by Nissen, seconded by Torgerson, to approve the change -order for lighting in the Birthing Rooms in the amount of $15,000. All were in favor. Motion carried. Burns Manor Update The HCH Board of Directors, Burns Manor Board of Directors and the City Council met in joint session prior to the start of this portion of the regular meeting. Reaction, by the HCH Board, to the joint meeting is noted above. At the joint meeting City Attorney Barry Anderson presented a resolution for consideration by each board. The resolution recommends approval to the City Council to merge Hutchinson Community Hospital and Burns Manor Municipal Nursing Home. Following discussion: Motion was made by Skeie, seconded by Torgerson, to accept the Resolution, as presented, recommending to the City Council to approve a merger between Hutchinson Community Hospital and Burns Manor Municipal Nursing Home. All were in favor. Motion carried. Myers commented that he had talked with all the board members prior to the meeting to get their reaction to the proposed merger and they were • all supportive of it. 1 Regular Board of Directors Meeting - March 19, 1991 - Page Four New Business A. X -Ray Eauioment Purchases The board next considered bids received for CT (Cat Scan) equipment, Radiographic equipment, and Radiographic /Linear Tomography equipment. Bids had been received from six vendors, however, it was determined that none of the vendors met 100% of the bid specifications. In lieu of the fact that none of the vendors met all the specifications, following careful review by Jacki Rossi, director of Radiology; Dr. Boardman, Radiologist; and City Attorney Barry Anderson it was their recommendation that the Hospital purchase the CT equipment from Picker in the amount of $557,560, plus extended warranty. Following discussion: Motion was made by Torgerson, seconded by Skeie, to recommend to the City Council approval to purchase the CT equipment from Picker International in the amount of $557,560, plus extended warranty. All were in favor. Motion carried. At the recommendation of Attorney Anderson and following further discussion: • Motion was made Skeie, seconded by Torgerson, to reject the bids for the Radiographic equipment and the Radiographic /Linear Tomography equipment due to failure to meet specifications. All were in favor. Motion carried. It was noted that the bid specifications for the radiographic equipment and radiographic /linear tomography equipment will be rewritten and new bids will be requested. B. Ford Place Pat Halverson, director of Mental Health Services presented an overview of the past five years of the Ford Place Program, a board and lodging facility for chemically- dependent individuals. Halverson explained that the program has served residents from 18 counties. The program has the capacity to serve 16 individuals at one time, however the census remained between 10 -12 individuals throughout the past five years. She explained further they have tried many avenues to increase the census and adjust costs in order to keep the program afloat. Halverson relayed that after a lengthy evaluation process of the financial status of the Ford Place Program, it was the recommendation of the Ford Place Task Force (including Dori Johnson and Rich Myers, board representatives) to close Ford Place, effective June 1, 1991. Halverson requested that the board remain receptive to the Ford Place Program concept in the future, perhaps incorporating it, on campus, with the Chemical Dependency Program in place at HCH. (4) • Regular Board of Directors Meeting - March 19, 1991 Page Five (B) Following discussion: Motion was made by Torgerson, seconded by Nissen, to accept the recommendation by the Ford Place Task Force to close Ford Place effective June 1, 1991. All were in favor. Motion carried. Graves expressed his appreciation to Halverson for her endeavors in helping HCH "pioneer" this program. Seivert also extended his thanks to Halverson and her staff in their efforts to control costs. On behalf of the board, Myers also expressed appreciation to Halverson and her staff for their remarkable job they've done with the Ford Place Program. C. Quarterly Chemical Dependency (CD) Program Update In accordance with the state rules governing the CD Program at HCH, Pat Halverson presented the quarterly update on the program. She reported the program will be two years old on May 1, 1991, and currently is full, with individuals on a waiting list. The program has the capacity to serve 10 -12 clients at one time. • In 1990 the program had 67 admissions (58 men and 9 women). Fifty - percent of the clients were referrals from the court system and social services; 25% were referred by family, friends, or individuals seeking help on their own; and 25% were referred by physicians and clergy. Halverson also reported that 93% of the clients were from McLeod County, 3% from Sibley, 3% from Meeker and 1% were from Renville County. The aftercare portion of the program runs for two months and during this time addresses difficulties and successes associated with aftercare and ways to strengthen family treatment. It encourages staff participation in community activities, including meetings at school and educational events. Myers thanked Halverson for her presentation. Following discussion: Motion was made by Nissen, seconded by Torgerson, to accept the quarterly Chemical Dependency (CD) Program update as presented by Pat Halverson, director of Mental Health Services. All were in favor. Motion carried. JCAHO Focus visit Graves reported that HCH received a "perfect score" on the focus visit recently conducted by JCAHO. 0 ( h) Regular Board of Directors Meeting - March 19, 1991 . Page Six E. Keith Weber's Resignation The board acknowledged the resignation of Keith Weber as a member of the HCH Board of Directors, effective May 1, I991. Via letter, the board was informed that Keith has accepted a position in Brussels with the 3M Company. Plans to hold an appreciation dinner were discussed. No date was set. Paid Time Of (PTO) Linda Ziemer, personnel director, presented information to the board members relating to the proposed Paid Time Off (PTO) program that was recently evaluated by two employee task forces and one department director task force. She also explained that a number of informational meetings were held for the employees. Following the employee meetings, the task forces evaluated the employees' responses and prepared a recommendation for Graves' consideration. Graves noted the decision will probably be not to implement a PTO program, at this time, based on the recommendation from the task force. Graves expressed his appreciation to Ziemer for her excellent job she did preparing and relaying the PTO information to employees. G. Project Equipment and Furnishings Report It was noted that this • report will be presented at the April meeting, after the bond issue is complete. H. Board Resolution for 1991 Bonds In conjunction with the sale of the remaining bonds for the construction project, the board considered a resolution which states that the net revenues of the hospital funds are sufficient to retire any existing debt (for the 1977 hospital bonds that were issued for clinic construction) and support new debt at 130 percent. Following discussion: Motion was made by Skeie, seconded by Torgerson, to approve the resolution stating the Hutchinson Community Hospital has sufficient funds to retire any debt and support new debt at 130 percent. All were in favor. Motion carried. I. Other 1. Shared Service Purchasing Group Attorney Anderson presented a resolution for board consideration which authorizes the hospital to enter into shared service purchasing arrangements with American Health Systems (AHS) and Voluntary Hospitals of American (VHA), provided certain conditions stated in the resolution are met. Approval of the resolution would allow the hospital to purchase equipment over $15,000 without issuing requests for bids. The state has approved this concept with the idea the buying group has . done their "legal work." Following discussion: W n U Regular Board of Directors Meeting - March 19, 1991 Page Seven (I) (1) Motion was made by Torgerson, seconded by Skeie, to approve the resolution, allowing Hutchinson Community Hospital to purchase equipment over $15,000 through the buying group. All were in favor. Motion carried. Accounts Payable The accounts payable for the month of February, 1991, were presented for approval. Following discussion: Motion was made by Skeie, seconded by Torgerson, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $1,113,094.97. All were in favor. Motion carried. I] Financial Statements Seivert reported that February was an excellent month. Admissions were slightly less than one year ago, but the average daily census for February was 3.6 patients higher. Outpatient visits and services continue to expand and are approximately 8.4% more than one year ago. Gross patient revenues for February, 1991, are approximately $1.33 million or 7.8% ahead of budget. The month ended with a gain of $68,300. Auxiliary Meeting Minutes Minutes from the February Auxiliary meeting were presented. No unusual comments were made. Adjournment The meeting was adjourned by Vice President Myers at 8:55 p.m. Respectfully submitted, La Mae Maiers Recording Secretary LM 6 &a -x-- Keith Weber Secretary -1\ PUBLICATION NO. 4228 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 266 LETTING NO. 1 PROJECT NO. 91-01 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 8:00 P.H. on the 14th day of May, 1991, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Glen Street from Washington Avenue to 2nd Avenue S.W. and 1st Avenue S.W. from Glen Street to Franklin Street by the Construction of Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing, Sidewalk and Appurtenances. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by October 1st, 1991. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 9 percent per year. The right to partially prepay the assessment shall • be until October 1st, 1991. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is 6 67,589.79 . Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. • 14, PUBLICATION NO. 4228 PAGE 2 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may • within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, APRIL 30TH, 1991. (612) 587 -5151 ;var�,v` CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST rfUTCHINSON, MINN. 55350 R S SESSMEN T HER R SNG GLEN STREET (Washington Avenue to 2nd Street SN) 1ST AVENUE SW (Glen Street to Franklin Street) Letting No. 1 / Project No. 91 -01 ASSESSMENT ROLL NO. 266 May 14, 1991 - 8:00 pm CONSTRUCTION AND RECONSTRUCTION OF SANITARY SEWER, WATERMAIN, STORM SEWER, GRADING, GRAVEL BASE, CURB AND GUTTER, BITUMINOUS BASE, SURFACING, SIDEWALK AND APPURTENANCES Total Construction Cost $250,219.35 Project Expenses $ 40,043.87 TOTAL PROJECT COST $290,263.22 PROJECT COST BREAKDOWN City Cost Sanitary Sewer Reconstruction $ 17,961.36 Watermain Reconstruction S 41,543.16 • Street Reconstruction $ 26,683.67 Sidewalk $ 18,777.00 City Owned Property Assessment $ 26,683.50 Sideyard /Previously Paid S 17,397.64 Parking Lot (T.I.F) $ 23,627.10 Street Lighting $ 50,000.00 Total City Cost $222,673.43 Total Assessed Cost $ 67,589.79 TOTAL PROJECT COST $ 290,263.22 ASSESSMENT Rates: Water Service $ 481.05 /Each Sanitary Sewer Service S 622.30/Each Street and Storm Sewer Construction $ 53.37 /Front Foot Deferred Street Assessment Credit $ (5.48 /Front Foot) Typical Lot (66') $ 4,625.77/lot Total School Assessment $32,148.81 Total Deferred Assessment (Residential) S 1,413.84 PAYHENT OPTIONS Full Payment without Interest by October 1, 1991 • Full Payment with Interest through 1992 after October 1, 1991 Assessment on Tax Roll, 10 Years With Interest, Equal Principal Deferment for Property Owners over 65 Years Old RESOLUTION NO. 9482 • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 266 LETTING NO. 1, PROJECT NO. 91 -01 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Glen Street from Washington Avenue to 2nd Avenue S.W. and 1st Avenue S.W. from Glen Street to Franklin Street by the Construction of Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing, Sidewalk and Appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1992, and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1st, 1991, until the 31st day of December, 1992. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1991; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15th, or interest will be charged through December 31st, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Hutchinson City Council this 14th day of Hay, 1991. Mayor Paul Ackland 11 City Administrator Gary D. Plotz S-A. RESOLUTION NO. 9485 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING N0. 1 PROJECT NO. 91-01 WHEREAS, pursuant to an advertisement for bids for the improvement of Glen Street from Washington Avenue to 2nd Avenue S.W. and 1st Avenue S.W. from Glen Street to Franklin Street by the Construction of Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing, Sidewalk and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BIDDER AMOUNT BID Wm. Mueller & Sons, Inc., Hamburg, HN $ 250,219.35 AND WHEREAS, it appears that Wm. Mueller & Sons, Inc. of Hamburg, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Wm. Mueller & Sons, Inc. of Hamburg, Minnesota, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the Director of Engineering. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall_ be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 14th day of Hay, 1991. Mayor City Administrator • PUBLICATION NO. 4229 NOTICE OF HEARING ON PROPOSED ASSF.SSHMff ASSESSMENT ROLL NO. 267 LETTING NO. 2 PROJECT NO. 91-02 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 8:00 P.M. on the 14th day of May, 1991, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Delaware Street by the Construction of Sanitary Sewer, Watermain, Services, Lift Station and Appurtenances. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by October 1st, 1991. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 9 percent per year. The right to partially prepay the assessment shall be until October 1st, 1991. • The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is S 50,079.55 . Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. n PUBLICATION NO. 4229 PAGE 2 \J 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. S. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, • for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, APRIL 30TH, 1991. • (612) 587 -5151 HATCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST H UTCHINSON, MINK. 55350 ASSESSMENT HEARSIVG DELAWARE STREET Letting No. 2 / Project No. 91 -02 ASSESSMENT ROLL NO. 267 May 14, 1991 - 8:00 pm CONSTRUCTION OF SANITARY SEWER, WATERMAIN, SERVICES, LIFT STATION AND APPURTENANCES Total Construction Cost $ 60,486.70 Proiect Expenses S 12,097.35 TOTAL PROJECT COST $ 72,584.05 PROJECT COST BREAKDOWN City Cost (Off -Site Utility Access) $ 22,504.50 Total Assessed Cost S 50,079.55 • TOTAL PROJECT COST $ 72,584.05 Rates- Watermain and Service $ 2,289.36/Lot Sanitary Sewer and Service $ 6,581.94/Lot Restoration $ 1,144.61 /Lot Typical Lot $10,015.91 /Lot Deferred Lot (Unbuilable due to size) $10,015.91 PAYMENT OPTIONS Full Payment without Interest by October 1, 1991 Full Payment with Interest through 1992 after October 1, 1991 Assessment on Tax Roll, 10 Years With Interest, Equal Principal Deferment for Property Owners over 65 Years Old • RESOLUTION NO. 9483 • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 267 LETTING NO. 2, PROJECT NO. 91 -02 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Delaware Street by the Construction of Sanitary Sewer, Watermain, Services, Lift Stateion and Appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1992, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1st, 1991, until the 31st day of December, 1992. To each subsequent installment when due, shall be added interest for one year on all • unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1991; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15th, or interest will be charged through December 31st, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Hutchinson City Council this 14th day of Hay, 1991. Mayor Paul Ackland • City Administrator Gary D. Plotz 13, RESOLUTION NO. 9486 . RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 2 PROJECT NO. 91-02 WHEREAS, pursuant to an advertisement for bids for the improvement of Delaware Street by the Construction of Sanitary Sewer, Watermain, Services, Lift Station and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement. BIDDER AMOUNT BID Juul Contracting Company, Hutchinson, MN S 60,486.70 B & D Underground, Inc., Maple Plain, MN S 78,250.00 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, IffNNESOTAt 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City • Council and on file in the Office of the Director of Engineering. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 14th day of May, 1991. Mayor City Administrator r1 PUBLICATION NO. 4230 • NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 268 LETTING NO. 6 PROJECT NO. 91 -10, 91 -12 TO WHOM IT HAY CONCERN: Notice is hereby given that the City Council will meet at 8:00 P.H. on the 14th day of May, 1991, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of: Project No. 91 -10 Elks Drive and Sherwood Street from Century Avenue to 300' South of Elks Drive in Schmidtbauers 4th Addition by the Construction of Sanitary Sewer, Watermain, Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing and Appurtenances; Project No. 91 -12 8th Avenue S.W. from Graham Street to Wagner Street and Wagner Street in Wagner Development Corporation Plat by the Construction of Sanitary Sewer, Watermain, Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing and Appurtenances; You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the • date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by October 1st, 1991. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 9 percent per year. The right to partially prepay the assessment shall be until October 1st, 1991. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is 5 264,996.64. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of • exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. PUBLICATION No. 4230 PAGE 2 2. After the City has presented all its evidence, the objector may call • witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its • discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, APRIL 30TH, 1991. MAY 2ND, 1991, AND MAY 7TH, 1991. 0 (612) 587 -5151 WHUMHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 ASSESSMENT F3EARS1ITG SCHMIDTBAUERS 4TH ADDITION - Phase 1 (Project 91 -10) WAGNER DEVELOPMENT CORP. PLAT - Phase 2 (Project 91 -12) Letting No. 6 ASSESSMENT ROLL NO. 268 May 14, 1991 - 8:00 pm CONSTRUCTION OF SANITARY SEWER, WATERMAIN, SERVICES, STORM SEWER, GRADING, GRAVEL BASE, CURB & GUTTER, BITUMINOUS BASE, SURFACING AND APPURTENANCES 91 -10 91 -12 Total Total Construction Cost Proiect Expenses $156,506.70 S 31,301.34 $ 90,552.50 S 18,110.50 $247,059.20 S 49,411,84 TOTAL PROJECT COST $187,808.04 $108,663.00 $296,471.04 . PROJECT COST BREAKDOWN City Cost (Park Assessment) $ 30,571.47 $ 902.93 $ 31,474.40 Total Assessed Cost $157,236.57 S107,760.07 $264,996.64 TOTAL PROJECT COST $187,808.04 $108,663.00 $296,471.04 Schmidtbauers 4th Addition - Phase i (Project No. 91 -10) $ 9,249.21/Lot Wagner Development Corporation Plat - Phase 2 (Project No. 91 -12)• L2 -B3, L1 -B4, L8 -B8, L16 -B10, L17 -BlO $ 4,501.33/Lot Lots 1 through 7, Block 2 (Plat 2) $ 5,144.37/Lot Lots 1 through 6, Block 3 (Plat 2) $ 5,251.54/Lot Lot 2 -Block 2, Lot 1 -Block 3 $ 149.50 /Lot School District Plat $17,434.59/Lot "Based on Subdivision Agreement PAYMENT OPTIONS Full Payment without Interest by October 1, 1991 • Full Payment with Interest through 1992 after October 1, 1991 Assessment on Tax Roll, 10 Years With Interest, Equal Principal Deferment for Property Owners over 65 Years Old RESOLUTION NO. 9484 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 268 • LETTING NO. 6, PROJECT NO. 91 -10, 91 -12 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of t Project No. 91 -10 Elks Drive and Sherwood Street from Century Avenue to 300' South of Elks Drive in Schmidtbauers 4th Addition by the Construction of Sanitary Sewer, Watermain, Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing and Appurtenances; Project No. 91 -12 8th Avenue S.W. from Graham Street to Wagner Street and Wagner Street in Wagner Development Corporation Plat by the Construction of Sanitary Sewer, Watermain, Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing and Appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. • 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1992, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 1st, 1991, until the 31st day of December, 1992. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 1st day of October, 1991; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15th, or interest will be charged through December 31st, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. • Adopted by the Hutchinson City Council this 14th day of May, 1991. City Administrator, Gary D. Plotz Mayor Paul Ackland L RESOLUTION NO. 9487 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 6 PROJECT NO. 91 -10, 91 -12 WHEREAS, pursuant to an advertisement for bids for the improvement of: Project No. 91 -10 Elks Drive and Sherwood Street from Century Avenue to 300' South of Elks Drive in Schmidtbauers 4th Addition by the Construction of Sanitary Sewer, Watermain, Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing and Appurtenances; Project No. 91 -12 8th Avenue S.W. from Graham Street to Wagner Street and Wagner Street in Wagner Development Corporation Plat by the Construction of Sanitary Sewer, Watermain, Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing and Appurtenances; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: BIDDER AMOUNT BID Annandale Contracting, Inc., Annandale, HN $ 247,059.20 Juul Contracting Company, Hutchinson, MN $ 247,080.05 B & D Underground, Inc., Maple Plain, MN $ 255,044.30 Quam Construction Co., Willmar, MN $ 255,904.88 Hjerpe Corporation, Redwood Falls, HN $ 285,714.65 AND WHEREAS, it appears that Annandale Contracting, Inc. of Annandale, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Annandale Contracting, Inc. of Annandale, Minnesota, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the Director of Engineering. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 14th day of Hay, 1991. Mayor E City Administrator C DATE May 9, 1990 • TO: Mayor and City Council FROM: Randy DeVries Director of Water and Wastewater Operations SUBJECT: A for Marion Graham and Randy DeVries Dan Zarembinski from M.W.O.A. will attend the May 14, 1991, council meeting to present awards to Marion Graham, Rookie of the Year and Randy DeVries, Class "A" Operator of the Year, from the central section. RD /ds E Cihj Hall 37 Washington Avenue West (612) 587 -5151 Parks fr Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on mcycleApaper - M E M O R A N D U M May 9, 1991 TO: Mayor & City Council FROM: Connie Mangan, Small Cities Project Coordinator SUBJECT: Fire Protection Project for Downtown Buildings Attached for your review is the memo dated February 12, 1991 • regarding a fire protection policy for downtown buildings. The Fire Marshall and Building Department have conducted evaluations of 11 buildings which have used the Small Cities Development Program's Commercial Loan Program (nine buildings with apartments on the second floor and two buildings whose owner expressed interest in sprinkling their building) . One other building was also inspected. The recommendations include the following items: a) Interlocked smoke detectors on all floors. b) Install 5/8" type X sheetrock on the underside of basement stairway. c) Install 5/8" type X sheetrock in apartment exiting corridors. d) Install 5/8" type X sheetrock on the ceiling between basement /first floor and first floor /second floor. e) Install fire rated doors (20 minute or one hour) as necessary. f) Install exit signs as necessary. City Hr:ll Parks £* Recreation Police Department 37 {1 iuliiugtoI7 Atcnuc West 900 Harrington Street 10Trtmkliu Street South (612) 5S7 -5251 (612) 5S7 -2973 (612) 5S7 -2242 Hutchinson, Minnesota 55350 - - Prm tt i on wcydtA paper - g) Install sprinkler system in those basements over 1,500 square feet. This sprinkler system would only get water when hooked up by the fire department at time of fire. The Hutchinson Community Development Corporation (HCDC) Revolving Loan Fund has approximately $238,000 earmarked for sprinkling. The cost breakdown to install the fire protection items listed above is as follows: a) The cost for 12 buildings inspected by the Fire Marshall and Building Department would be approximately $130,000. b) The cost for 26 buildings in the downtown area that have used Small Cities Development Program's Commercial Loan Funds would be approximately $180,000. c) The cost for approximately 36 buildings in the downtown area that have done over $10,000 worth of rehabilitation since 1985 would be approximately $260,000. d) The cost for all buildings in the downtown area would be approximately $460,000. The HCDC recommends that option (d) be selected to meet the fire • protection requirements for the downtown buildings. HCDC also recommends that a certified letter be sent to all building owners in the downtown area offering to provide the fire protection item as outlined above. The letter would state the deadline for application. The letter would also state that if more applicants applied than there were funds, a formula for cost would be established. /ms (612) 587.5151 C/TY OF HUTCHINSON 37 h✓ASNINGTON AVENUE WEST :� F; HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: February 12, 1991 TO: Mayor and Council, Barry Anderson, City Attorney and Gary Plotz, City Administrator FROM: Jim Marka, Building Official George Field, Fire Marshal Brad Emans, Fire Chief John Rodeberg, City Engineer Connie Mangan, Downtown Rehabilitation Project Coordinator RE: POLICY RECONSIDERATION ON SPRINKLING OF DOWNTOWN BASEMENTS LARGER THAN 1500 SQ. FT. The five staff members listed above, Mayor Ackland and City Administrator Gary Plotz met today in an effort to re- evaluate costs and practical application of proposed letting No. 3 - sprinkling of 12 downtown building basements. 1 The following represents our interpretations of substantial life safety code compliance and recommends a policy for future code compliance criteria based on the following facts. Fact 1: The typical building downtown is of type V -n construction (combustible wood framed), has inadequate fire separations between floors, occupancies (business and apartments), inadequate fire rated corridors, penetrations to close to the property lines (windows) and is not handicap facilitated. Fact 2: Section 104 of the Uniform Building Code permits buildings to remain as is provided they were compliant at the time of construction. The problem is there was no code at the time of construction. Fact 3: Sprinkling is considered as a mechanical device basically to protect the property and in this case, potentially a fire fighter who may enter a basement. i • Fact 4: Alarm systems, interlocked smoke detectors between floors, fire rated corridors and adequate exitways are key and most important people protection components necessary in these existing buildings. In consideration of the above facts and a fire department procedure which would establish procedural limitations of sending fire fighters into basements, we are proposing that each of the 12 proposed buildings be inspected and evaluated on the following criteria prior to funding: 14Rr VALUATION - cost of sprinkling basement (unless change of occupancy) and providing water service cannot exceed 25% of assessors value. STRUCTURAL STABILITY - building foundation and superstructure must be sound. EXITING - including egress windows and fire rated corridor must be compliant. ALARM SYSTEMS - interlocking of smoke detectors on all floors and if necessary a direct alarm to the police station. WATER SERVICE AVAILABILITY - inaccessible or cost prohibitive water main access can be optioned out by installing a dry sprinkler system energized at the siamese cony. =ction by only the fire department. NOTE: Unfortunately this option provides no insurance benefit. FUNDING: The Hutchinson Community Development Corporation (HCDC) Revolving Loan fund could pay for the life safety code items for the rehabilitation projects undertaken with funding from the City of Hutchinson Small Cities Commercial Loan Program. The HCDC Revclving Loan fund has approximately $238,000 earmarked for sprinkling. Attached for your review is the December 23, 1987 Memo regarding the "formula" for building owner costs for sprinkling. Your input for a formula for paying for life safety code items for the Somali Cities Commercial Rehabilitation Project is requested. �J M E M O R A N D U M DATE: May 14, 1991 TO: — Mawr & City Council — — — — — — — — — — — — — — — — — — — PROM: — Kenneth B. Merrill z Finance Director_ --- - - - - -- — — — — — — — — — — SUBJECT: _ Agenda Item 6 -LbZ j Downtown Sprinkling_ — — — — — — — — — The discussion of the downtown sprinkling has been withdrawn from the agenda for tonight's meeting. is /ms I • RESOLUTION NO. 9489 CITY OF HUTCHINSON RESOLUTION TRANSFERRING $11,500 FROM THE GENERAL FUND TO THE YOUTH CENTER SPECIAL REVENUE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a transfer of $11,500 is hereby authorized to be transferred form the General Fund to the Youth Center Special Revenue Fund. Adopted by the City Council this 14th day of March 1991. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 0 7 RESOLUTION NO. 9490 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Sand 2,310.0 Road Maintenance Street Yes Meeker Washed Sand Bucket Truck Repair 5,000.0 To be operationally safe Park Yes Road Machinery Polymer 8,325.0 Wastewater Treatment WWTP Yes Nalco Chemical Softballs - 12 Doz. 1,295.4 Recreation Program Rec. Yes Kokesh Athletic T- Shirts 3,849.3 It " „ Rec. Yes Prints Charming Tree Removal 1,600.0 Diseased Trees Park Yes Randy's Tree Servic: Pool Repair 1,800.0 Repair Leaking Pipes Rec. Bldg. Yes Hutch Plbg /Htg. Storm Sewer 6 Manhole 4,400.011 Maintenance Street Yes Juul Contracting Repair The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Air Conditioners (3) 2,100.00 Remodel for Liquor Store Liquor Yes Kables Radiator - Recore 1,100.0 Repair Street Yes W.D. Cooling Clinic Date Approved: May 14 1991 0 Motion made by: Resolution submitted for Council action by: Seconded by: 7-23. 0 ORDINANCE NO. 91 -33 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R -3 Residential District to R -2 Residential District. Lots 1 through 17, Block 7, Helland's Sixth Addition Adopted by the City Council this 14th day of May, 1991. • Paul L. Ackland Mayor ATTEST: Gary D. PLotz City Administrator • • 4/29/91 Gene T. Jeseritz 937 Hayden Ave. Hutchinson, MN 55350 Hutchinson City Council City Hall 37 Washington Ave. West Hutchinson, MN 55350 Council Members, At the regular city council meeting on 4/9/91, I appeared before the Hutchinson City Council to discuss alternative uses for the city's old wastewater treatment facility (WWTF). At that time the council expressed an interest in working with me to find an alternative use for the facility; however, the council was reluctant to hire me on a consulting basis without first having a definite schedule of costs to the city. For this reason the council directed me to contact Mr. Barry Anderson, the city attorney, for the purpose of setting up a suitable cost schedule. Since the April meeting, and after considering various consulting fee schedules, I have come upon another option that the council may wish to consider. This option involves the leasing of the WWTF to a private corporation formed between myself and a Mr. Bud Daggett, a long -time Hutchinson resident and businessman. Such a lease agreement would provide the city with a means of finding an alternative use for the WWTF and at no cost to the city. The proposed lease agreement would be renewable on an annual basis and would have a suggested lease price of $1.00 per year. The terms of this agreement would remain in effect until either party would decide not to renew the lease or until other terms would be agreed upon. If the city would be interested in this proposal, Mr. Daggett and myself would request a reasonable amount of time in which to form a corporation and to negotiate the exact terms of the proposed lease. Sin erely, i �, ene T. Jeseri 0 (612) 587 -5151 JWJ14UTCHINSON, ITY OF HUTCHINSON WASHINGTON AVENUE WEST MINN, 55350 M E M 0 DATE: May 6, 1991 TO: Mayor A City Council FROM: James G. Marka, Building Official RE: Cenex Water Well Attached is a request from Cenex to install a 4" water well on the property recently purchased from the City. The Plumbing Code requires approval by the Administrative Authority, so I thought it appropriate to request City Council approval. The well installer is L.T.P. from Hutchinson, an approved and licensed installer by the Department of Health and of good standing with the City of Hutchinson. James G. Marka Building Official JGM /mms 0 9 -A, HUTCHINSON COOP Z\ � Mr. Gary D. Plot-z City Administrator 37 Washington Avenue West Hutchinson, MN 55350 Hutchinson City Council ® Where the customer is the wmparry 2 i o�t r6 Phone (612) 597-3079 � 6 , Box 214 0 ' HUTCHINSON. MINNESOTA 55350 Pat czi r: C 8}' - April 22, 1991 RE: Request to Locate a Well Within City Limits Gentlemen: 4 1 The Hutchinson Co -op respectfully requests permission: to locate a standard four inch well on the property recently purchased from the City of Hutchinson, as described in the attached real estate description. The well would be dug by LTP Enterprises Incorporated of Hutchinson, and would be used to provide water to our facilities at the Hutchinson Ccl -op bull: plant located on Lot 14 of Auditor'e Plat of the South half of Section N - T116N - R29 West. The proposed well is to be dug as soon as the proper permits and authorization are obtained. Thank you for your prompt consideration. Sincerely yours, Gary Teichert. General Manager GT:ct 0 Enclosure Y G ZeY 9, BO(Jro D�7KY f /Nti°Y �Li • MOJlLGr t!; � I Lo7 9 Lo• \ s \ o7' /4 . ,y PROPERTY DESCRIPTION �9z - _: iI Lar /7 PART OF LOTS 9 ANO 1d OF AUDITORS PLAT OF THE SOUTH HALF OF SECTION e - T116N - R2.1 " "-'F-()TA. ACCORDING TO T.E PLAT ON FILE IN THE OFFICE OF THE REGISTER "•••' +nr F[. ST. PAUL AND PACIFIC RAILWAY COMPANY - - -•+�� •A�TICULAALY_OC3� __ ' II, 664 that part of Lots 9 and 14 of AiD1ICR'S PLAT OF IHE SOUTH UNE UAL: H' SEC110\ 8, T01.'\SH1P 116 NORTH, RAGE 29 WEST CF T'riE 5TH PxIX- :1PAL MERID1AN and that part of the former Chicago, `".ilwaukee. :t. Paul and Pacific Railway Company right of way lying north- zasterly of and adjoining, said Lots 9 and 14, described as follows: Commencing at the intersection of the north line of said South Half of Section 8 with the. southwesterly 50.00 foot right of way line of Minnesota State Highway No. 22; thence southeasterly, along said right of way line, a distance of 1005.U0 feet to the point of beginning of the land to be described; thence south- westerly, deflecting to the right 94 degrees 38 minutes OO sec- onds.adistance of 210.90 feet; thence northwesterly, deflecting to the right 54 degrees 42 minutes a 00 seconds, adistance of 297.80 feet; thence northwesterly, deflecting to the left 8 de- grees 24 in 00 seconds,a distance of 29.00 feet; :hence southwesterly, deflecting to the left 81 degrees 16 minutes, a distance of 44.00 feet; thence northwesterly, deflecting to the right 90 degrees 00 minutes 00 seconds, adistance of 300.00 feet; thence southwesterly, deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 60.00 feet; thence south- easterly, deflecting to the left 90 degrees 00 minutes 00 sec- onds, a distance of 760.86 feet; thence easterly, deflectinz to the left 45 degrees 11 minutes 00 seconds, a distance of 20.32 feet; thence northeasterly, deflecting to the left 39 degrees 39 minutes 00 seconds, a distance of 184.06 feet to said right of way line; thence northwesterly, along said right of way line, a distance of 48.50 feet to the . point of beginning. • EXHIBIT 'A' 6715,0710 USE OF PUBLIC SEVER AND WATEK SYSTEMS REQUIRED. Where a public sewer is accessible in a street or alley to a building or premises slid the connection is feasible, liquid wastes from any plumbing system in said building shall be discharged into the public sever unless otherwise prohibited by this code or local ordinance. Where a public water supply system is accessible, the water distribution system shall be connected to it unless otherwise Permitted by the administrative authority. A water well which is taken out of Service because a nPrsnn i� accordance with the Minnesota Water Veil�Cogatruction Code (Minnesota abandoned nesota Rules. Cha ter 67251 .,.. ... at - M, . ;'Q�.'aP4,ed Every building must have its own independent connection wish a public or private sever, except that a group of buildings may be connected to one or more manholes which are constructed on the premises, and connected to a public or private sewer. These manholes must conform to the standards set by the local authority. '� -_• =utnorrty. `-'uU.LON set by the local MS S 326.17 to 326.45 9 SR 1557 4715.0770 CONFORMANCE WITH CODE, 6715.0320 CONFORMANCE WITH CODE.. Add: exceptional or -' -'" �° �• _... ` r ar mechanical difEicu ht rdshipb r ' b granted by the administrate ra VVC ..,v�v • be Y. or Ym cticAbllitY yCe9 save structural • such deviation can he authority onl a deviation may safety of the Occupant anted iv without end y to the extent pants and the public. ge ling the health and MS s 326.37 to 326.45 3715.0330 ALTERNATE FI %TURFS, APPURTENANCES, MATERIALS, AND 4715.03 1 adminsstrrative aut of alternate fixtures. The ;appurtenances, materials may a pp ro ve the use of fixture aFProved, nor express! and methods of a t ype not 1•� dete , rml nation that such P by, t his code of expressly method le of s uch design o tar r qual it t after appurtenances, material, or !� suitable, Be- and sans Y, or both, Intended. Y foc the use fa as to appear to be r which It is xh � 1, M ac Lv a t'Y- A,4CS C i 1^ O� qC AIRNOLD & MCDOWELL DAVID B. ARNOLD ATTORNEYS AT LAW GARY D. MCDOWELL STEVEN A. ANDERSON 101 PA-UK PLACE O. BARRY ANDERSON• HUTCHINSON, MINNESOTA. 55350 • 11 STEVEN S. HOOF LADRA E. PRETLAND DAVID A. BRUEOOEMANN PADL D. DOVE JOSEPH M. PAIRMENT JAMES UTLEY JULIA A.CHRISSIANS RICHARD 0. M OEE TIMOTHY W. PAPINSEI Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON May 2, 1991 Re: Relocation of Amos and Glen Rix Our File No. 3244 -89 -0031 Dear Gary: 1 OF COUNSEL CHARLES R CAHMICHAEL" WILLIAM W. CAMERON 5861 CEDAR LAEE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 600 -4545 PAI(612) 545-1793 501 SOUTH POURTH STREET _ PRINCETON, MINNESOTA 55371 (612) 389-2214 2 Enclosed please find the proppsed draft of the lease between Rix and the City of Hutchinson. A couple of thoughts occur to me that you may wish to consider. If the site requires screening, trees, barriers, or other similar objects, those would probably be legitimately incurred relocation expenses which the City could avail itself of for the purpose of having those improvements in place when this contract expires or is otherwise no longer in full force and effect. I have simply adopted the rent figures which are currently in use on the theory that we wish to make this as painless a move as possible. We can always terminate the lease at the end of three months, although frankly it is my general ;impression that we will probably allow the space to be rented for;at least a period of a year, unless some use for the property deve ps. I am sending a carbon copy of this ab ment to all council members. My thought it that if no one has objection, I will try to get the agreement out early next week for the signature of Amos and Glen Rix so that the City Council can approve it at the May 14, 1991 meeting. Thank you for your time and attention to this matter. Best regards. Very truly vn„rc F ,i,r•� G. Ba GBA:lm Enclosure CC Council members CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST HY THE MINNESOTA STATE HAS ASSOCIATION /V /�] •FTJI/,�l,/ LEASE AGREEMENT i THIS AGREEMENT is made and entered this day of May, 1991, by Amos Rix and Glen Rix (Tenant) and the City of Hutchinson, (Landlord) a Minnesota municipal corporation. RECITALS: 1. Tenant is currently a lessee of certain property previously owned by the Schramm family or individual members of the Schramm family; 2. Landlord has purchased the premises occupied by Tenant for use in a downtown redevelopment project; 3. It is necessary to relocate certain trucks and other vehicles now stored upon the Schramm property; 4. The parties enter into this agreement for the purpose of • setting forth the rights and responsibilities of each party relative to property owned by the Landlord which Tenant desires to rent; NOW THEREFORE, BE IT AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS: 1. Premises In consideration of the obligation of the Tenant to pay rent and in consideration of the other terms, provisions and covenants of this lease, Landlord does lease to the Tenant certain premises situated in the City of Hutchinson, County of McLeod, legally described as follows: Lot 7, Block 42, North one half of the City of Hutchinson. 2. Initial Term. The initial term of this lease shall U -1- commence on or about May 1, 1991 and shall continue for an initial term of one year ending on April 30, 1992, unless sooner terminated, and unless hereinafter provided. 3. Rent. A fixed annual minimum rent during the term of this lease shall be payable in equal monthly installment, on or before the first day of each month at the Hutchinson City Hall. Said fixed minimum annual rent shall be Six Hundred and no /100 Dollars ($600.00) payable at the rate of Fifty and no /100 Dollars ($50.00) per month. 4. Use of Premises. Tenant shall occupy and use the demise premises only for the purpose of storing motor vehicles, trucks and trailers and for no other purposes. Tenant agrees to execute and comply promptly with all statutes, ordinances, rules, orders, regulations and requirements of federal, state, county, and • municipal governments regulating the use by Tenant of the premises. 5. Repairs and Condition of Property. Tenant agrees at Tenant's own cost and expense during the term of this lease to keep the premises in good order and condition, including the absence of any debris, junk, small parts or other material causing an unsightly appearance to the property. Tenant agrees not to disturb the surface of the property in any way without the express written permission of the Landlord. Upon the failure of the Tenant to maintain the premises as agreed, the Landlord, in its sole discretion, may perform all improvements or repairs to the property which may be necessary in, on or about the premises and may add the -2- • W amount of the cost of the repair or maintenance to the next succeeding rent and such cost of repairs shall be part of the rent together with the rent provided for in this agreement. 6. Access. Landlord and its agents shall have free accest to the premises during all reasonable hours for any legitimate business purpose. 7. snow. Ice and Tree Removal. Tenant during the term of this lease shall keep the premises at all times in a neat, clean and sanitary condition, free from snow, ice, waste, or debris (including fallen trees or limbs), and shall neither commit nor permit any waste or nuisance to occur. 8. Insurance. Tenant agrees, at Tenant's own cost and expense, to procure and continue to enforce a general liability • insurance policy against any and all claims for injuries to persons occurring in, upon or about the premises. It is understood that Landlord has no responsibility for any insurance on the premises whatsoever and that Tenant waives any claim against the Landlord, including any rights of subrogation, for any damages arising out of any loss to any vehicles or other property stored on the premises or for any personal injury suffered by any party. 9. Subletting. This lease may not be sublet without the written consent of the Landlord. 10. Termination. Notwithstanding the term of this lease, either party may terminate the lease by giving ninety (90) days written notice addressed to the other party notifying the other -3- 0 party of the intent to terminate the lease. 11. Entire Agreement. This agreement and any other written agreements between the parties shall constitute the entire agreement between Landlord and Tenant and no oral agreements have been entered into by and between the parties. No changes may be made in the terms of this agreement unless those changes have been reduced to writing and both parties have executed the amendatory document. Dated: Amos Rix Dated: Dated: Glen Rix CITY OF HUTCHINSON By: Its: • Attest: Gary D. Plotz City Administrator -4- • • I TO: Mayor 6 City Council FROM: Dolf Moon, Director of Parks 6 Recreation Mary Haugen, Civic Arena Manager DATE: May 8, 1991 RE: Recommendation for accepting bids for Civic Arena entrance Bids for the removal and replacement of the Civic Arena front entrance have been received and reviewed by city staff and the consulting engineer. We agree with the consultants recommendation to accept the W. Gohman Construction, Inc. bid of $43,110. This figure is approximately $6,000 less than the latest estimate. If • the contract is awarded at this time, the construction could begin June 1st and be completed well before our busy season begins. We ask the council to accept the low bid and to award the contract. klm C City Halt Perks 6 Recreaticnt Police Deyarhner:t 37115:shhgton Avenue (lest 900 Harringto» Street 10Frmiklie Street South (672) 557 -5151 (612) 557 -2975 (612) 5S7 -2242 Hutchiusoll) Minnesota 55350 Bonestroo Rosene Anaerlik & Associates Engineers & Architects May 3, 1991 Mr. Mary Haugen City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Re: Hutchinson Civic Arena Addition File No. 23304 Dear Mr. Haugen: After reviewing the bids and have talked to the contractor about his bid, we recommend the City accept the W. Gohman Construction, Inc, bid of $43,110.00. • Yours very truly, BONESTROO, 7 ortfas TRA:Ii 23304.cor ANDERLIK & ASSOCIATES, INC. 0 /'C 27 "S V lest Hiihwav 36 • St. Pau!, Minnesota 57 • 612 - 636 -4600 Om G. 9p w PE. Rah A. Ca ►F rlrrnM P And n PE. Mara B Jer PE. Rb W Rnere. PE. Rrhap W Fo , PE Md R FAWL PF. L. Phip Cx R PE. Joseph C. A rw PE. D"M C. KlgY PE, Robvt C. lb a "A Rene C PkAnan "A. Manor L 5mvaq. PE. Jury A. BouiUmi PE Tho E. Anpa. FE Ayres M " AICP R"W E. Turns PE Ma A Hanson RE HMv34 A Sanbp. PE. Je D PtMXtL PE. Ck. R. Cwt. PE Tea K Fed PE. Dawl1 EORMan PE. Ce OWW.. PE Thomas E. No PE KJKh T buemam PE. AAwt A. Sep PE Ro n R. Ca PE. Ropers G SCh M PE RDben R. I ffft . PE PNq J. Cash. PE. Gary W Abner PE . Aran M EpeM1n. CPA. DIM O Snskota . PE. bawd mnet wd M RE Chores A Ewkaen TR s W Pve PE Mark D Waft ►E. 4'o M Paxbky M hael C. Lyre L PE. Thp s R. ArNenork MA. Hulas M. Ober James R. Wa PE. Gary F RyNnOb. PE, Re: Hutchinson Civic Arena Addition File No. 23304 Dear Mr. Haugen: After reviewing the bids and have talked to the contractor about his bid, we recommend the City accept the W. Gohman Construction, Inc, bid of $43,110.00. • Yours very truly, BONESTROO, 7 ortfas TRA:Ii 23304.cor ANDERLIK & ASSOCIATES, INC. 0 /'C 27 "S V lest Hiihwav 36 • St. Pau!, Minnesota 57 • 612 - 636 -4600 BID TABULATION CITY OF HUTCHINSON • PROJECT Civic Arena Entry Vnstihula DATE May 1. 1991 • CJ BIDDER SURETY AMOUNT DELIVERY Miller, Miller 6 Mac Hutchinson, mN Bid Bond $48,926.00 E. J. Pinske Builders Gayl Bid Bond 49,875.00 Schatz Construction Co. Glencoe, MN Bid Bond 56,500.00 W. Gohman Const. Co. St. Joseph, MN Bid Bond 43,110.00 Dammann's Const. Co. Lester Prairie, MN Bid Bond 56,790.00 - _9 -e , • C DATE: TO: Gary Plotz May 9, 1991 FROM: Randy DeVries SUBJECT: Extension of contract with Steve Hahn Steve Hahn has requested an extension of his contract for the rental land. Steve is real cooperative with our staff when it comes to sludge spreading at the airport land. At times this property is the only place that is available and is extremely important to our operation. Steve's farming practices are very good, and weeds are kept at a minimum. I have reviewed the $67.00 per acre that he is paying and find it is the highest per acre that we are receiving on land rentals. I recommend an extension of three years at $67.00 per acre. RD /ds is City Hall 37 Washington Avenue West (612) 587 -5151 Parks &Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - ...._. Police Department 10 Franklin Street South (612) 587 -2242 � � Y h Agricultural Professional Services, Inc. 2' � 515 w. A,. X.Kn.i.,o. 51.553 [6121587-7711 q3c 1 c r� iC /✓l (o-tfr�C7' 7 4-11 C �'ify aF �c /tiY�s «� { may 1 e.�t 5 sl o Dvu /A -1-e; al- e Sezdtd - 4 A-C cf rnfo 7 /1;s ✓�u /d �C i 1 h�ut er1C%o5ed 4 C'keck YC44 tLAVC -44r e/ 9ue5fiw5S �rt45P � //. i L c✓Bu Q 150 /%kc Vo e>e el rm / f�CY�'f' W i 4-1" .t[��° C,'> / / • Z we" a bi, /AYt c j ivt4fY7 4L,r �'1 4 A `�o? 36' �pic4 - �tC,- 3 T 7' t,Jru 1 he ✓Liee 7G .fino -, cGti PlGrt (tis7/ -�i �ihj ��afff,,,5 4 Vt4t5, 1 YG k cc" If �a55i�ilt D/ who VzI /x T jiYtCclt y rrL 7?3 ,cal -I., ,n 1 r� r.• r u r.: • c � n cr u : crr THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between Triple H & 0, a Partnership, Fee Owner and Kevin R. Compton and Carolyn F. Compton, husband and wife, Contract Purchasers, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WHEREAS, the Subdivider is the owner and developer of the following described property situated in the County of McLeod, State of Minnesota, to -wit: Lot 1 in Block 4, except that portion which has been platted as Block 2 of Helland's Third Addition, and as Block 1 of Helland's Fourth Addition and as Block 3 in Helland's Seventh Addition. Lot 1 in Block 5, except that portion which has been platted as Block 2 of Helland's Second Addition, and as Block 1 of Helland's Third Addition and as Block 1 of Helland's • Seventh Addition, all being in Helland's First Addition, according to the plat thereof on file and of record in the Office of the County Recorder in and for the County of McLeod, State of Minnesota. The same to be surveyed and platted and hereafter known as NORTH OAK RIDGE; WHEREAS, City Ordinance No. 464 and 466 requires subdividers to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions the City to construct sanitary sewer mains and appurtenances, watermains and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, street grading, street base, street surfacing, driveway (access) panels and sidewalks for the entire plat. 2. It is understood and agreed that the improvements in Paragraph No. 1 will be installed by the City under two or more contracts. 3. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall include contracted costs, city administration and engineering costs and capitalized interest cost. 4. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall be assessed on a per lot basis, except as follows: NORTH OAK RIDGE SUBDIVISION AGREEMENT PAGE 2 Lots 2 and 3 of Block 3 shall be considered 1 -1/2 lots each, due to their relative size. Each lot shall be assessed for only one sewer and water service. In accordance with the Subdivision Agreement for Helland's Seventh Addition, dated June, 1986, the 16 lots in Helland's Seventh Addition shall evenly split the cost for one lot in NORTH OAK RIDGE for construction adjacent to the plat. No assessment will be paid for sewer and water services. In accordance with the Subdivision Agreement for Helland's Third Addition, dated July 16, 1979, the 8 lots in Helland's Third Addition shall evenly split the cost for one lot in NORTH OAK RIDGE for construction adjacent to the plat. No assessment will be paid for services. 5. It is understood and agreed, that the Parks and Playground Contribution has been fulfilled by the platting of the Helland's (Rotary) Park. CJ 6. It shall be the responsibility of the Subdivider to clear trees and /or debris from utility easements and right -of -way, as per the . request of the City or utility prior to installation of the improvements. The right -of -way shall be graded by the Subdivider to within 0.3' of final subgrade prior to the commencement of construction on the site. Any additional work needed to meet this requirement shall be the responsibility of the Subdivider. 7. It is understood and agreed that all electrical and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 8. It is understood and agreed that it shall be the responsibility of the Subdivider to provide topsoil for backfill of the curb and gutter, and provide all turf establishment and erosion control necessary to protect the utilities and street improvements. 9. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 10. It is understood and agreed that it is the responsibility of the Subdivider to record this agreement at the County Recorder's Office and that no Building Permits will be issued until said Agreement is recorded. IN WITNESS THEREOF, W. Thomas Helland, a partner of said Triple H & 0, a Partnership, Fee Owner, has hereunto set his hand this 8TH day of 177,9 • 1991, on behalf of said Partnership; and said Kevin R. Compton and Carolyn F. NORTH OAK RIDGE • SUBDMSION AGREEMENT PAGE 3 R JOLEEN R. RUNKE . COUNTY E� STATE OF MINNESOTA this A T U day of fil, 1991. W. Thomas Helland, Partner Triple H & 0, A Partnership Kevin k. Co t C F. Compton, husband and wife, Contract Purchasers, have hereunto set their hands STATE OF MINNESOTA COUNTY OF COUNTY OF /17e ti . ¢) JOLEEN R. RUNKE NWAW PUBLIC - L004ESOTA MEEKER OOUNTY tow anow"INiMAK IL"M The foregoing instrument was acknowledged before me this P day of M4-f , 1991, by W. Thomas Helland, Partner, Triple H & 0, A Partnership, Fee Owner. Nota lic, CYkie,ea4 County, Minnesota My Commission Expires II- Z ?- 961 The foregoing instrument was Acknowledged before me this 87N day of , 1991, by Kevin R. Compton and olyn F. Compton, Husband and Wife, Contract Purchasers. Nota Public, County, Minnesota HyCommi ices // - Zf=91, Approved by the Hutchinson City Council on the day of CITY OF HUTCHINSON 1991. Its Mayor • Its City Administrator NORTH OAK RIDGE SUBDIVISION AGREEMENT PAGE 4 STATE OF MINNESOTA COUNTY OF THIS INSTRUMENT WAS DRAFTED BY: John P. Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 612 -587 -5151, Extension 208 The foregoing instrument was acknowledged before me this day of , 1991, by Paul L. Ackland, Mayor and Gary D. Plotz, City Administrator of the City of Hutchinson. Notary Public, County, Minnesota My Commission Expires • IJ • C DATE: April 30, 1991 TO: Honorable Mayor and City Council FROM: Steve Madson, Police Chief John P. Rodeberg, Directo of Engineering RE: Proposed Traffic Control Revisions Following the increasing concerns over traffic control in the City of Hutchinson, especially in the downtown area, we reviewed areas of concern and have recommended that the following traffic control revisions be considered. The traffic control on Franklin Street and Hassan Street should be revised to • provide alternate routes for north /south bound traffic in the downtown area, and relieve congestion /safety concerns at Hain Street intersections. In particular: 1. Switch stop sign locations on Franklin Street at 1st Avenue S.W., 4th Avenue S.W. and Milwaukee Avenue S.W. 2. Switch stop sign locations on Hassan Street at 1st Avenue S.E., 4th Avenue S.E. and 6th Avenue S.E. 3. Switch stop sign locations on Jefferson Street at 1st Avenue S.E. 4. Put in 4 -way stops on 3rd Avenue S.E. at Hassan Street and Jefferson Street. 5. Make 1st Avenue S. a one -way, away from Main Street for at least one block on either side of Main Street. 6. Request that MNDOT install stop lights on Hain Street at 5th Avenue S. . 7. Consider a 4 -way stop, or other traffic modification, at 2nd Avenue S.W. and Franklin Street. This proposal increases alternate routes to Hain Street, reduces traffic at some Main Street intersections, and concentrates traffic on 2nd Avenue S. and 5th • Cih3 Hall Parks Fa Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 �_ F - Printed on recycled Paper - Proposed Traffic Control Revisions April 30th, 1991 • Page 2 Avenue S., both of which are currently major traffic collectors and truck routes. A future stop light location at 5th Avenue S. could also greatly help to reduce traffic congestion downtown by providing a reasonable alternative to 2nd Avenue and Washington Avenue. 1st Avenue S. (Citizen's Bank, The Underground) currently has both pedestrian and vehicular traffic attempting to cross, or turn on to, or turn off of Hain Street. The intersection is extremely congested, and dangerous. This proposal to make 1st Avenue a one -way away from Hain Street will significantly reduce vehicle turning movements and should create a much safer condition for pedestrian and vehicular traffic. Since this street is used mostly for downtown parking, and people tend to access this parking from Main Street, creating a one -way should not effect the overall function of the street. The high level of traffic and the poor sight distance at the intersection of Franklin Street and 2nd Avenue S. combine to make this intersection the most accident prone off of Main Street. A four -way stop would have the greatest benefit in reducing access, but understandably will have a negative influence for through traffic on 2nd Avenue. An alternative may be to remove some parking stalls and trees, and construct larger curb radii to increase the sight distance at the intersection. This alternate proposal will not have any effect on the speed of the traffic near Park Elementary School which is also a concern. We believe that switching the stop signs on 3rd Avenue S.E. at the Hassan Street and Jefferson Street intersections would be the best solution for reducing traffic, and the high level of accidents at Main Street. However, the location of the Fire Station demands that 3rd Avenue S.E. has at 16ast the same level of control as Hassan or Jefferson Streets. The stop signs on Hassan and Jefferson Streets should also have a sign stating "YIELD TO FIRE STATION TRAFFIC ". The Fire Department may need to review the possibility of rerouting their trucks north or south on Jefferson Street to 2nd or 5th Avenues instead of utilizing 3rd Avenue S. HIGH SCHOOL AREA The layout near the High School promotes the use of residential streets (Boulder Street, Stoney Point Road, and especially Alan Street) as short cuts between Roberts Road and School Road. Any proposal for this area is bound to be unpopular due to the impact on residents as well as through traffic, and probably will only have a minimal effect. We have reviewed the possibility of one -way streets, stop signs, speed bumps, etc., but all of these alternatives have serious drawbacks. A short-term solution may be to sign each street "NO THRU TRAFFIC ", "SLOW CHILDREN" and /or sign it for 20 mph (may or may not be enforceable). • Proposed Traffic Control Revisions • April 30th, 1991 Page 3 ,!a±; 3H will be conducting traffic counts to give to MNDOT to check to see if warrants are met for increased traffic control (stop lights, operational only during shift changes or traffic actuated) on T.H. 22 at Fair Avenue and Oakland Avenue. The City will check on warrants for additional traffic control at 2nd Avenue S.E. and T.H. 22 following new traffic counts. John is checking on funding for a new Bluff Street Bridge and will keep the Council informed on the progress, including the potential need to hire a consultant. We recommend that the Council review these recommendations and consider holding a Public Hearing to discuss the proposals. SM /JPR /pv i • Proposed Traffic Control Revisions Existing Downtown Traffic Control RE90LUTMU ND. 9491 RESOLUTION CIRDERM PREPARATION of REPORT on Dwwnmr UNTING ND. 15 PRWECr NO. 91 -22, 91 -23 WHEREAS, it is proposed to improve, Project No. 91 -22 Cheyenne Street in Plaza Heights Addition by the Construction of Grading, Gravel Base, Concrete Curb and Gutter, Bituminous Surfacing and Appurtenances; Project No. 91 -23 Hillcrest Road and Walnut Street by the Construction of Curb and Gutter, Concrete Driveway Panels, Bituminous Surfacing and Appurtenances, and WHEREAS, it is proposed to assess the benefitted property for all or a Portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient • speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 14th day of Hay, 1991. Hayor City Administrator • cnT Cr HuraED t 37 WASH31IG70H AVENUE NEST HUTOMMON, M 55350 ENGINM'3 REPORT DATE: May 14th, 1991 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 15, Project No. 91 -22, 91 -23 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 28th day of Nay, 1991. PROJECT NO. 91 -22: Construction of Grading, Gravel Base, Concrete Curb and Gutter, Bituminous Surfacing and Appurtenances on Cheyenne Street in Plaza Heights Addition. PROJECT NO. 91 -23: Construction of Grading, Gravel Base, Concrete Curb and Gutter, Concrete Driveway Panels, Bituminous Surfacing and Appurtenances on Hillcrest Road and walnut Street. Construction Cost S 56.500.00 Engineering /Administration S 6.780.00 Fiscal /Legal /Capitalized Interest $ 4.520.00 i s. Assessable Cost S 61.000.00 Deferred Assessable Cost S 0.00 City Bonded $ 6.800.00 City Other Funds S 0.00 M' S 0.00 ►NmT S -- 0.00 JPR /PV 9 v RESOLUTION NO. 9492 RESOLUTION RECEIVIIIG AND CALUM HEARING ON LETTING NO. is PRWECT NO. 91 -22, 91 -23 WHEREAS, pursuant to a resolution of the Council adopted Hay 14th, 1991, a report has been prepared by the Director of Engienering, With reference to the improvement of: Project No. 91 -22 Cheyenne Street in Plaza Heights Addition by the Construction of Grading, Gravel Base, Concrete Curb and Gutter, Bituminous Surfacing and Appurtenances; Project No. 91 -23 Hillcrest Road and Walnut Street by the Construction of Curb and Gutter, Concrete Driveway Panels, Bituminous Surfacing and Appurtenances; and and said report was received by the Council on Hay 14th, 1991. 7 111' M' _ • .0 / } 1 1.' . is M / 1. The Council will consider the improvements of such streets in • accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $67,800.00. 2. A public hearing shall be held on such proposed improvements on the 28th day of Hay, 1991, in the Council Chambers of the City of Hutchinson at 8:00 P.H., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 14th day of Hay, 1991. Mayor ty Administrator 40 — G-, RESOLUTION NO. 9488 . RESOLUTION APPROVING PLAITS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 5 PROJECT NO 91 -07, 91 -08, 91 -09 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of: Project No. 91-07 Century Avenue from 150' West of Bradford Street to T.H. 15 South by the Construction of Storm Sewer, Drain Tile, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing and Appurtenances; Project No. 91-08 5th Avenue N.E. from T.H. 7 t Bluff Street by the Construction of Trunk Watermain Extension, Service Reconstruction, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing and Appurtenances; Project No. 91-09 Lynn Road form Madson Avenue to South Grade Road and T.H. 15 North, north of Fifth Avenue on the west side to Maplewood Academy by the Construction of Sidewalk and Appurtenances; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 2:00 p.m. on June 10th, 1991, in the Council Chambers of the City Hall by the City Administrator and Director of Engineering, will then be tabulated, and will be considered by the Council on June 11th, 1991, in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 10 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of Hay, 1991. City Administrator Mayor X/ 0 C M E M O R A N D U M TO MAYOR AND CITY COUNCIL FROM HAZEL 5172, TRANSIT COORDINATOR 4s, RE RECOMMENDED RATE CHANGE FOR CERTAIN HUTCHMOBILE RIDES For several years, the city has made available special bus ride coupons called 'courtesy coupons' for use of institutions, schools, etc. These coupons cost approximately half as such as the regular fare. (Presently $.50, as compared to the $1.00 individual ride cost.) In light of this year's budget constraints, it now seems that it would be more equitable to make this low fare available only in situations where a group of 4 or more riders has a common place of origin or destination. Typical groups • which would continue to qualify for this fare are the hospital adult daycare program and students being transported between schools for special classes. Any time such a group would have fewer than 4 members, the institution would still need to pay for the minimum 4 rides at $.50 each. Institutions which purchase rides for individual clients, such as county social service, would no longer be eligible for the discounted fare under this plan. They would be charged the coupon book price of $.93 per ride. It is recommended that the Hutchmobile special fare coupons be sold for group use only after June 1, 1991. Any coupons previously purchased by agencies would be honored until they are used up. of City Hall Parks & Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 TO: Mayor & City Council FROM: Dol'f Moon, Park & Recreation Director DATE: May 9, 1991 RE: Downtown Flags As I'm sure you are aware, the flag display for the downtown area was decimated due to weather during the recent Gulf War. I would request that the council appropriate funds from the con- tingency account to replace 50 flags for the downtown area. The flags can be purchased for $16 per 3' X 5' flag from Ernie Lee of Litchfield. The park crew will attach them to the existing staffs so they can be displayed. I have contacted the American Legion to see if they may be interested in funding all or a portion of the $800 needed to replace the flags, they will let me know the week of May 13th. If they can fund only a portion of the cost, I will see if the V.F.W. and Elks would be willing to make a donation. In talking with a variety of flag vendors, orders are taking 15 to 45 days to be filled, due to the high demand since the Gulf War. Mr. Lee will get us as many flags as possible for memorial day, with the balance of our order filled as flags become available to him. klm 11 City Hall 37lVashington Az enue 11'est (612) 5S7 -5151 Parks & Recreation 900 Harrington Strcet (612) 5S7 -2975 Policc Department 10 Franklin Strect South (612).587 -2242 9 -s Hutchinson, Minnesota 55350 DAVID B. ANNOLD GARY D. McDOWELL STEVEN A. ANDERSON O.BARNY ANDERSON STEVEN S. HOGE LAURA X. PRETLAND DAVID A. BRDEOOEMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES L=EY JULIA A. CHRISTLINS RICHARD O. WGRE TIMOTHY W. FAFINSEI May 6, 1991 A I?NOLD & MCDOWELL ATTORNEYS AT LAW 101 P ARK PLACE HuTcaixsox, MiNNEsoTA 55350 -2563 (612) 587 -7575 FAX (612) 567 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Approval of Contract to Begin Corrective Action Design Work (ShopKo Site) Our File No. 3244 -89 -0031 OF COUNSEL CHARLES R. CARMICHAEL" WILLIAM W. CAMERON 5861 CEDAR I.AHE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545-9000 MN TOLL FREE 800- 343 -4545 FAR(612)545 -1793 501 SOUTH FOURTH STREET PRINCETON, MDPNESOTA 55371 (612)369-2214 FAX (612) 389 -5506 0.5 p R � [ - Dear Gary: . I am enclosing a contract from Twin City Testing dated April 29, 1991. This is a contract to begin work on the corrective action design for the Mike's Mobil site. It is important that this contract be approved as soon as possible and if otherwise convenient, I would ask that perhaps the City Council consider approving it at the special meeting of the planning commission and City Council set to begin at 5:30 P.M. on Tuesday, May 7, 1991. This is the first step in implementing the corrective action plan. As you can see, the proposed cost of the first step is approximately $5,000 to $10,000. The work will commence almost immediately and, in fact, will need to commence almost immediately so that the entire system can be installed prior to our scheduled August 15, 1991 deadline. The actual cost of the system will likely be significantly greater than the $5,000 to $10,000 estimated in this correspondence. Of course, that cost is eligible for reimbursement from the Petro Fund. In any event, it is important that this contract be approved as soon as possible so that Twin City Testing can begin its necessary work. I will be submitting for approval at the next regularly scheduled City Council meeting (a week from Tuesday night) the prior written contract between Twin City Testing and the City for work done up to April 29, 1991, along with an application for reimbursement from the Petro Fund. CERTIFIED AS A CIVIL T81AL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A HEAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION q — k l Mr. Gary D. Plotz May 6, 1991 Page 2 If you have any questions with regard to this matter, do not hesitate to contact me. Thank you. Very truly yours, yy t ARNOLD WELLlF G. Berry Anderson GBA:lm Enclosure CC William Fellows 0 J • if twin city testinq corporation 662 CROMWELL AVENUE ST. PAUL, MN 55114 PHONE 612/6453601 April 29, 1991 Mr. Ken Merril City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Merril: Subject: Work Plan/Cost Estimate Corrective Action Design Implementation Mikes Mobil Site Hydrocarbon Release Hutchinson, Minnesota #423191-67 0 1.0 INTRODUCTION Twin City Testing Corporation (TCT) is pleased to submit this proposal and cost estimate to begin implementation of the Corrective Action Design (CAD) for the referenced site as outlined in our CAD report dated February 21, 1991. This letter outlines methods and potential costs that may be incurred for performing a pilot test of the proposed remediation system and while completing the engineering design of the system. We appreciate the opportunity to provide this proposal. Please indicate your acceptance of this proposal by signing the attached "Standard Form of Agreement to Engage the Services of Twin City Testing Corporation" including the attached "General Conditions" and returning both copies to us. We will sign both copies of the agreement and return a signed original for your files. 2.0 BACKGROUND A zone of contaminated soil has been identified at the Mikes Mobil site. TCT prepared a preliminary design of a proposed soil vacuum system to remediate environmental and potential health and safety problems related to the hydrocarbon contamination. The design was approved by the Minnesota Pollution Control Agency in a letter dated April 10, 1991. e A member of the RiT group of companies 9 —� City of Hutchinson April 29, 1991 Page Two 3.0 WORK PLAN TCT recommends that the following tasks be completed to begin implementation of the proposed soil vacuum system: Task 1 - Perform Pilot Test The purpose of the pilot test will be to provide additional information regarding: - The radius of influence of the applied vacuum. - Air flow rates and temperatures. - Gross levels of hydrocarbons in the off -gas. Two pilot test soil vents (SV's) will be installed approximately 20 feet and 35 feet respectively, southeast of MW -2. Boreholes will be advanced to the approximate depth of the groundwater, (i.e., about 11 feet) using a rotary auger. The boreholes will be approximately 7 1/4 inch in diameter. A five foot length of two inch diameter #10 slot PVC screen connected to an appropriate length of PVC riser pipe will be lowered into the borehole. The base of the SV will be set above the highest recorded water level during the past year of measurements. The annular space surrounding the screen will be filled with clean washed pea gravel. The borehole will then be sealed with at least 18 inches remeber, this is actually 3'18" is dug out for installation of the casing of bentonite pellets which will be hydrated to provide a tight seal above the screened interval. The riser pipes of the pilot test initial SV's will be left above grade during the pilot test to facilitate monitoring. The SV's will eventually be completed below grade. A pilot test blower initially will be connected to the SV furthest from MW -2. Vacuum gauges will be connected to MW -2 and the adjacent SV. A one horsepower Fuji blower capable of maintaining a vacuum of three inches of mercury at a flow of 45 cubic feet per minute will be used for the pilot test The blower unit will be equipped with an in line filter, a ball valve throttle, a vacuum gauge, a port for flow measurements and test ports for monitoring hydrocarbon concentrations in the effluent stream. Measurements of vacuum, flow rate, temperature, and hydrocarbon concentrations in the effluent air stream will be recorded before the start of the test and at 15 minute intervals for the first two hours of the test. The measuring interval may be increased as conditions stabilize. 0 I City of Hutchinson April 29, 1991 Page Three Task 2 - Evaluation. Engineering Design and Reporting The results of pilot test will be used complete the design of the soil vacuum system and to refine the preliminary cost estimate. The completed design and the refined cost estimate will be reported to you. 4.0 COST ESTIMATE Task Estimate Pilot Test $4,000 - $6,000 Evaluation, Engineering Design, and Reporting $1.500 - $3.000 TOTAL $5 - $9 • 5.0 PERFORMANCE SCHEDULE Weather permitting, TCT will begin the proposed work within five working days of receiving written authorization. The field work is estimated to take approximately two days. A final report will be issued within three weeks of completion of the field work. 6.0 STANDARD OF CARE We will devote our efforts to performing the work and accomplishing the objectives defined within the estimated cost and proposed schedule. The estimated cost and proposed schedule are based on our judgement of the requirements known at the time of the proposal. Successful completion within cost and schedule limits can be influenced - favorably or adversely by change in work scope and schedules as dictated by your needs and unforseen circumstances. We will notify you in advance if schedule or costs are expected to exceed the estimate. • City of Hutchinson April 29, 1991 Page Four If you have any questions regarding this work plan, please contact me at (612) 649 -5596. Very truly yours, William E. Fellows, P.E. Project Manager Reviewed by: 'Matlock, CHMM anger, Remediation Services Mark Oppen Manager, Environmental Project Services WEF /maa PC G. Barry Anderson, Arnold & McDowell • 0 • • ttLtn city testinq 4 4�. corooracsort STANDARD FORM OF AGREEMENT TO ENGAGE TIIE SERVICES OF TWIN CITY TESTING CORPORATION THIS AGREEMENT, entered into on 19 - by and Twin City Testing Corporation ("TCT") is as follows: "Project:" Corrective Design Implementation Mikes Mobil Site Hydrocarbon Release Hutchinson Minnesota A. TCT will perform professional services for Client as follows: As outlined in TCT proposal #423191-67 dated April 29.1991. Soil Vacuum System Pilot Test Evaluation. Engineering Design and Reporting B. Client will compensate TCT for services as follows: Time and material basis per current TCT "Fee Schedule ". Cost estimate provided in TCT proposal #423191-67 dated April 29. 1991 (Note) - Invoices ate due upon receipt. A late payment FINANCE CHARGE will be charged at the periodic rate of 1.5% per month (or the maximum allowed by law) on any balance remaining unpaid 30 days after the date of the invoice C. THE GENERAL CONDITIONS ON THE REVERSE ARE A PART OF THIS AGREEMENT. TWIN CITY TESTING CORPORATION CLIENT: City of Hutchinson By B Typed Name William E. Fellows Typed Name Title Project Manager Title l . .....;G -125 (7/88) 9 -K� tuHn city testinq corooratecan b STANDARD FORM OF AGREEMENT TO ENGAGE THE SERVICES OF TWIN CITY TESTING CORPORATION THIS AGREEMENT, entered into on the day of 19 by City of Hutchinson ( "Client "), and Twin City Testing Corporation ( "TCT") is as follows: "Project:" Corrective Design Implementation Mikes Mobil Site Hydrocarbon Release Hutchinson, Minnesota A. TCT will perform professional services for Client as follows: As outlined in TCT proposal #423191-67 dated April 29.1991. Soil Vacuum System Pilot Test Evaluation, Engineering Design and Reporting B. Client will compensate TCT` for services as follows: Time and material basis per current TCT "Fee Schedule ". Cost estimate provided in TCT proposal #423191-67 dated April 29. 1991 (Note) - Invoices are due upon receipt. A late payment FINANCE CHARGE will be charged at the periodic rate of 1.5% per month (or the maximum allowed by law) on any balance remaining unpaid 30 days after the date of the imroior C. THE GENERAL CONDITIONS ON THE REVERSE ARE A PART OF THIS AGREEMENT. TWIN CITY TESTING CORPORATION By Typed Name William E. Fellows Title Project Manager .. G -125 (7/88) CLIENT: City of Hutchinson By Typed Name Title 0 May 12, 1991 AIRNOLD & MCDOWELL -kTTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 - 2563 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: ShopKo Project Our File No. 3244 - 89-0031 Dear Gary: OF COVNS6L CHARLES R.CARMICHAEL" WILLIAM W. CAMERON 5861 CEDAR LANE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545-9000 MN TOLL FREE 800- 343-4545 FAX (612) 545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389 -2214 PAX (612) 369 -5506 �¢9�01112 ��741S I v I am enclosing for approval by the City Council at Tuesday evenings • meeting the contract between Twin City Testing and the City of Hutchinson for work performed from July 10, 1990 and the most recent contract which was sent to you earlier in the week. This is a contract for work that has already been performed. You may recall that while this work was authorized, for some reason the written contract was sent to ShopKo and not to the City of Hutchinson and therefore no written agreement was ever completed. We will need to complete the paperwork in order to apply to the Petro Fund for reimbursement of expenses. I hope to have the Petro Fund application completed prior to Tuesday nights meeting, but if not at that time, the application will be presented at our last meeting in May. Please do not hesitate to contact me with any questions. you. Best personal regards. Very truly yours, A?NOLD & McDOWELL r f q � J. 3 J arry Ande on GBA:lm Thank CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION DAVID B. ARNOLD GARY D. MCDOWELL STEVEN A. ANDERSON O. HARRY ANDERSON• STEVEN S. RODE LAURA K. FRETLAND DAVID A. BRUEOGEMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD G. McGEE TIMOTHY W. FAFINSKI May 12, 1991 AIRNOLD & MCDOWELL -kTTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 - 2563 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: ShopKo Project Our File No. 3244 - 89-0031 Dear Gary: OF COVNS6L CHARLES R.CARMICHAEL" WILLIAM W. CAMERON 5861 CEDAR LANE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545-9000 MN TOLL FREE 800- 343-4545 FAX (612) 545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389 -2214 PAX (612) 369 -5506 �¢9�01112 ��741S I v I am enclosing for approval by the City Council at Tuesday evenings • meeting the contract between Twin City Testing and the City of Hutchinson for work performed from July 10, 1990 and the most recent contract which was sent to you earlier in the week. This is a contract for work that has already been performed. You may recall that while this work was authorized, for some reason the written contract was sent to ShopKo and not to the City of Hutchinson and therefore no written agreement was ever completed. We will need to complete the paperwork in order to apply to the Petro Fund for reimbursement of expenses. I hope to have the Petro Fund application completed prior to Tuesday nights meeting, but if not at that time, the application will be presented at our last meeting in May. Please do not hesitate to contact me with any questions. you. Best personal regards. Very truly yours, A?NOLD & McDOWELL r f q � J. 3 J arry Ande on GBA:lm Thank CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION CITY OF HUTCHINSON INDEPENDENT CONTRACTOR AGREEMENT AGREEMENT entered into this 15th day of April, 1991 by and between CITY OF HUTCHINSON, 37 Washington Avenue West, Hutchinson, Minnesota 55350 and TWIN CITY TESTING CORPORATION, 662 Cromwell Avenue, St. Paul, Minnesota 55114 (hereinafter "Contractor "). WHEREAS, City of Hutchinson required the performance of certain services, the performance of which are within the particular knowledge, expertise and experience of Contractor, for which City of Hutchinson wishes to retain Contractor's services; and WHEREAS, Contractor agrees to undertake and provide all of the labor, materials, and expertise necessary to fully perform the services required by City of Hutchinson, which are more particularly described herein; and WHEREAS, City of Hutchinson desires to have Contractor supervise and control the methods, or means or sequences of performing the services to be described herein, and further that City of Hutchinson desires to retain powers of supervision and approval only with regard to the final result to be accomplished by Contractor pursuant to this Agreement, and not with regard to the methods or means or sequences of achieving such result, NOW, THEREFORE, for good and valuable consideration, the receipt, value and legal sufficiency of which is hereby acknowledged, IT IS HEREBY AGREED AS FOLLOWS, TO WIT: 1. RETENTION OF CONTRACTOR BY CITY OF HUTCHINSON City of Hutchinson agrees to retain the services of Contractor for the purpose of securing the performance of all services, duties and work described in Addendum No. 1 and Attachment "A ", attached hereto and incorporated herewith, which shall constitute the entire scope of this Agreement. In the event that City of Hutchinson and Contractor agree at a later time with regard to additional services, duties and work which may become necessary, Contractor shall supplement this Agreement by addendum in order to describe the additional services, duties and work to be performed and the method of compensation therefor. 2. TERM The Contractor shall perform all services, duties and work described in Attachment "A" attached hereto no later than the time frame allowed in Addendum No. 1. For purposes of this Agreement, the services, duties and work described in Paragraph 1 hereof shall not be deemed to have been completed until the final result of all such services, duties and work has been approved in writing by City of Hutchinson. City of Hutchinson agrees not to withhold such approval unreasonably. 1 3. COMPENSATION City of Hutchinson and Contractor agree that Contractor shall • be compensated for the services, duties, and work which it provides pursuant to the terms of this Agreement according to the terms of Addendum No. 1, which is attached hereto, incorporated herewith and made a part hereof. 4. COMMUNICATIONS AND COMPLIANCE All of Contractor's communications to or with City of Hutchinson or its employees, agents, or other contractors shall be made through City of Hutchinson. Contractor shall, at its own expense, obtain all data and information necessary for the performances of its services, duties and work hereunder. Contractor is responsible for full compliance with all applicable legal requirements of the place in which the project is located in connection with the performance of services, duties and work hereunder. 5. RELATIONSHIP OF THE PARTIES It is expressly agreed by and between City of Hutchinson and Contractor that contractor shall perform the services described herein as an independent contractor. As such, it is agreed that Contractor is not an employee as that term is defined in Treasury Regulation 31.3401 (c) -1. The Contractor acknowledges sole responsibility for paying all F.I.C.A., self - employment, and federal and state income tax obligations on monies received under this Agreement. The Contractor further acknowledges that it is not entitled to benefit from, or participate in, any fringe benefit, retirement plan or insurance plan or coverage provided by City of Hutchinson for persons who are its employees. City of Hutchinson shall have no right to control the details and means by which the result of this Agreement is accomplished, but shall have control and approval merely with regard to the result to be accomplished pursuant to this Agreement. 6. MEANS OF PERFORMANCE In undertaking to perform the services described in Paragraph 1 of this Agreement within the term specified in Paragraph 2 of this Agreement, Contractor shall have absolute control with regard to the provision of all labor, materials and facilities necessary for the performance of Contractor's duties pursuant to this Agreement. It is expressly understood and agreed that Contractor shall be solely responsible for the compensation of its subcontractors, employees and agents. It is further understood and agreed that the compensation to be paid to Contractor pursuant to this Agreement is strictly limited to that compensation set forth in Paragraph 3 hereof. 7. COOPERATION City of Hutchinson and Contractor agree to cooperate and furnish additional data relative to the services, duties and work to be performed pursuant to this Agreement as such data becomes available. Contractor agrees to furnish such information as shall be necessary to City of Hutchinson employees, agents and other contractor as may be necessary for the performance of their duties with regard to the project of which the services, duties and work to be performed hereunder are a part. Contractor recognized that the services of other involved in the project of which Contractor's services, duties, and work are a part are dependent upon the timely performance of Contractor's services, duties, and work Contractor agrees to perform all such services, duties and work in a timely fashion. 0 2 8. DOCUMENTS AND RECORDS All documents furnished by Contractor pursuant to this Agreement are instruments of its services in respect of this Agreement. They are not intended or represented to be suitable for reuse by City of Shopko or others beyond the scope of this Agreement. Any reuse without specific written verification and adaptation by Contractor for the specific purposes intended will be at user's sole risk and without liability or legal exposure to Contractor. Records of Contractor's direct labor costs, payroll costs and reimbursable expenses pertaining to this Agreement will be kept in accordance with generally accepted accounting principles and made available upon request for inspection, copying and audit by City of Hutchinson. Contractor shall furnish to City of Hutchinson copies of design calculations in legible form, upon request. Contractor's records and design calculations will be available for examination and audit if required. 9. FINAL APPROVAL City of Hutchinson shall retain the right to exercise final approval with regard to the result to be achieved pursuant to the Agreement. Such approval shall not extend to the methods and means employed to achieve such result, but merely to the adequacy and sufficiency of such result once achieved. 10. TERMINATION Once this Agreement has been executed, it shall constitute a binding independent contractor agreement and, as such, it shall not created an employment relationship which may be terminated by either party at will. No party to this Agreement may terminate the Agreement except in the case where the other party hereto has materially breached its obligations hereunder. The failure of Contractor to perform the work, duties and services described herein in a good and workmanlike manner within the term specified herein shall be deemed to be a material breach of this Agreement. Further, City of Hutchinson may terminate this Agreement by seven (7) days written notice in the event that through no fault of City of Hutchinson, the scope of the project of which this Agreement is a part has materially changed, but such termination shall only be effective upon payment in full by City of Hutchinson to Contractor for services rendered prior to the effective time of termination. 11. BENEFITS Because this is an independent contractor agreement, neither the Contractor not any of its subcontractors, assigns, employees, or agents shall be entitled to any pension, stock, bonus, profit sharing, health, dental insurance, bonus or any other benefits which may be provided to employees of City of Hutchinson. It is expressly understood and agreed that neither Contractor, nor any person serving at the instance of contractor, shall be entitled to any benefits from City of Hutchinson, and that the compensation due Contractor and any persons or firms serving at the instance of Contractor is expressly limited to the compensation specified in Paragraph 3 hereof. 3 12. INSURANCE Contractor shall procure and maintain such insurance as will protect it from claims under worker's compensation acts, claims for damages because of bodily injury, including personal injury, sickness or disease, or death of any of its employees or of any person other than its employees, and for claims for damaged because of injury to or destruction of property, including the loss of the use resulting therefrom. Also, the Contractor shall procure and maintain insurance in the amount of $1,000,000.00 as will protect it from claims arising out of the performance of its services which may be caused by an error, omission or act for which Contractor is legally liable. Contractor shall provide City of Hutchinson with adequate documentation of all such insurance. 12. ASSIGNABILITY Contractor shall be entitled to employ such subcontractors, employees or agents as shall be necessary in Contractor's description with regard to the performance of Contractor's duties hereunder. Contractor shall not, however, assign its entire obligation pursuant to this Agreement nor its responsibility for performance of the duties described herein without the prior written consent of City of Hutchinson, which consent shall not be withheld unreasonably. 14. MISCELLANEOUS A. Authori . City of Hutchinson and the Contractor warrant and represent to each other that the execution of this Agreement by their respective officers or agents have been duly authorized and that this Agreement, when fully executed, constitutes a valid, binding and legally enforceable obligation of itself. B. Execution by All Parties in Counterparts This Agreement shall not become effective and binding until executed by all parties. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which shall constitute a single instrument, and the signature of any party to any counterpart shall be deemed a signature to and may be appended to any other counterpart.] C. Notice All notices, demands and /or consents provided for in this Agreement shall be in writing and shall be deemed given when delivered to the parties hereto by hand or by United States registered or certified mail, return receipt requested, with postage prepaid. All such notices and communications shall be deemed to have been serviced on the date when mailed. All notices and communications shall be addressed to the parties hereto at the respective addresses set forth below: 4 1. If to City of Hutchinson: CITY OF HUTCHINSON 37 Washington Avenue West Hutchinson, Minnesota 55350 Attn: Mr. Gary P. Plotz City Administrator 2. If to Contractor: TWIN CITY TESTING CORPORATION 662 Cromwell Avenue St. Paul, Minnesota 55114 Attn: Mr. Bill Fellows, P.E. D. Governing Law This Agreement shall be governed by and constructed in accordance with the laws of the State in which the project is located. E. Nonwaiver Any delay by City of Hutchinson in instituting or prosecuting any action or proceeding or otherwise asserting its rights under this Agreement, shall not operate as a waiver of such rights or deprive it of or limit such rights in any way because of the concepts of waiver, ]aches, or otherwise, to exercise such remedy at a time when it may still be legally entitled to resolve the concepts of waiver, laches, or otherwise, to exercise such remedy at a time when it may still be legally entitled to resolve the problems created by the default involved, in another manner. Any waiver, in fact, made by City of Hutchinson with respect to any specific default by Contractor under this Agreement shall not be considered or treated as a waiver of the rights of City of Hutchinson with respect to any other defaults by Seller under this Agreement. E. Successors and Assigns This Agreement shall apply to, inure to the benefit of, and be binding upon and enforceable against the parties hereto and their respective successors and assigns. G. Paragraph Headings The headings inserted at the beginning of each paragraph are for convenience of reference only and shall not limit or otherwise affect or be used in the construction of any of the terms or provisions hereof. H. Entire Agreement This Agreement contains all of the agreements, terms, covenants, conditions, and warranties and representations made or entered into by and between the parties, and supersedes all prior discussions and agreements, whether written or oral, between the parties and constitutes the sole and entire agreement between the parties with respect thereto. This Agreement may not be modified or amended unless such modification or amendment is set forth in writing and executed by all parties hereto. 5 0 CITY OF HUTCHINSON • BY: II CONTRACTOR TWIN CITY TESTING CORPORATION I� ADDENDUM NO. 1 This Addendum shall be in addition to the Independent Contractor Agreement dated between City of Hutchinson, 37 Washington Avenue West, Hutchinson, Minnesota 55350 and TWIN CITY TESTING CORPORATION 622 Cromwell Avenue, St. Paul, Minnesota 55114 . (CONSULTANT). The necessity of this Addendum No. 1 is to define the Consulting Services required for the following project: Proposed Shopko Store in Hutchinson, Minnesota. SECTION 1 - SERVICES The scope of services is to provide Phase II Environmental Assessment as identified in Attachment "A" and your proposal dated July 17, 1990. SECTION 2 - COMPENSATION A Compensation project cost will be made on an hourly not to exceed basis. B. The total project cost listed below shall be considered a cost not to exceed. If the written justification for the cost overruns in writing immediately. • 6 1. The cost not to exceed is as follows: A. Subsurface Assessment $47,320.00 C. Invoices shall be as follows: 1. Itemized by employee classification, description of work and hourly rate. 2. Indicate on invoices, all tests which were retested due to failure (if applicable). 3. Indicate on invoices, test report numbers which relate to the specific invoice (if applicable). 4. List of direct expenses. a. Direct expenses over $100.00 must be accompanied by a receipt. 5. Breakdown the status of the account for this project as follows: a. Total each invoice. b. Total contract estimate. C. Total invoiced to date. d. Total contract amount remaining. 6. Invoice to City of Hutchinson at the following address: 37 Washington Avenue West Hutchinson, Minnesota 55350 Attn: City Administrator D. Payment terms shall be as follows: 1. Progress Payments - net 30 days upon receipt of invoice. 2. Final Payment - net 30 days upon completion of work. • SECTION 3 - TIMETABLE FOR WORK SECTION 4 - MISCELLANEOUS All other provisions of the Agreement referred to above shall remain in force unless otherwise modified or deleted above. IN WITNESS WHEREOF the parties hereto set their hands and seals dated this 15th day of April, 1991. CITY OF HUTCHINSON CONTRACTOR TWIN CITY TESTING CORPORATION BY: BY: BY: BY: 0 ATTACHMENT A 1 July 17, 1990 Mr. James Oskey Shopko Stores, Inc. P.O. Box 19060 Green Bay, WI 54307 -9060 Subject: Remedial Investigation Work Plan and Cost Estimate Proposed Shopko Development Main Street Hutchinson, Minnesota #4231 90- 4528.02 Dear Mr. Oskey: • Twin City Testing Corporation (TCT) is pleased to respond to your request for a cost estimate for additional subsurface assessment at the proposed Shopko Development located at Main Street in Hutchinson, Minnesota. Previous work conducted by TCT at the site includes a Phase II Subsurface Environmental Assessment report dated July 10, 1990. This technical proposal includes a work plan which outlines the scope of work which TCT proposes to perform to provide information concerning the extent and magnitude of soil and groundwater contamination identified in the previous phases of the project. Table 1 includes a cost estimate worksheet with the estimated cost for each of the proposed tasks. We will not exceed $50,000.00 without receiving additional authorization. The estimated turnaround time is six to eight weeks. 0 Shopko Stores, Inc. July 17, 1990 Page Two We appreciate the opportunity to provide this technical proposal to Shopko Stores. Please indicate your acceptance of this proposal by signing both copies of the attached "Standard Form of Agreement to Engage the Services of Twin City Testing Corporation ". We will sign both copies of the agreement and return one signed original to you for your files. Please contact me at 612- 649 -5554 if there are any questions or if we can be of additional service. Very truly yours David A. Luick, P.E. Supervisor/Senior Project Manager Environmental Site Assessment DAL/MO /cw Mark Oppen Senior Project Manager Environmental Project Services 0 WORK PLAN FOR SUBSURFACE ASSESSMENT PROPOSED SHOPKO DEVELOPMENT Main Street Hutchinson, Minnesota 1.0 Introduction This technical proposal outlines methods and estimated costs that may be incurred while performing a subsurface assessment at the proposed Shopko Development site located at Main Street in Hutchinson, Minnesota. Previous work conducted at this site by Twin City Testing Corporation (TCT) includes a Subsurface Environmental Site Assessment (ESA) to identify areas of potential environmental concern prior to a property transfer. The ESA identified four potential areas of concern. The four areas are as follows: 1. Contaminated soil and groundwater at Mike's Mobil Station, extending northeast of the site. 2. Contaminated soil and groundwater around the Electric Motor Supply facility. 3. Contaminated soil and groundwater around a possible underground storage tank (UST) located at the northeast corner of the intersection of First Avenue North and Jefferson Street North. 4. Elevated levels of arsenic noted immediately north of Triad Auto Systems and immediately east of Carquest Auto Parts Store. Due to the above - referenced areas of concern, five distinct tasks were recommended: 1. Periodic monitoring of groundwater levels at the site to document the fluctuation, if any, in groundwater flow direction. 2. Groundwater assessment, including aquifer characterization, horizontal and vertical extent of contamination, and water supply recipient study be performed near Mike's Mobil Station. 3. Soil samples be taken across the site and analyzed for total arsenic content, and select samples be additionally analyzed to determine the leachate potential. 4. The USTs be removed at Mike's Mobil Station, Electric Motor Supply, and, if present, at the northeast corner of First Avenue North and Jefferson Street North. Work Plan for Subsurface Assessment July 17, 1990 Page Two 1.0 Introduction (Continued) 5. Additional access be obtained to allow the advancement of soil borings and /or monitoring wells east of Jefferson Street North to assess the subsurface conditions in that area. This proposal has been developed in response to a request by Shopko Stores to conduct additional remedial investigations to identify the extent and magnitude of the above- referenced concerns. Please be advised that the Minnesota Pollution Control Agency (MPCA) has recently issued new guidelines for conducting investigations of petroleum tank release sites. By performing the appropriate tasks a responsible party can be reimbursed by the Petroleum Tank Release Compensation Board (Petrofund) for up to 90% of eligible expenses for investigation and clean -up. We would be pleased to discuss the requirements of the reimbursement program with you. Task 1 2.0 Scope of Work TCT recommends that groundwater levels be documented on two week intervals for three occasions. This information would be utilized to assess groundwater flow direction and the possibility of changes introduced by various flow levels in the adjacent Crow River. Task 2 TCT proposes to drill five soil borings utilizing hollow stem auger techniques (HSA). The borings will be advanced to the water table (approximately 12 feet in depth) or to a depth of 40 feet in order to review the groundwater conditions. Two or three of the soil borings will be completed as monitoring wells to allow further assessment of the extent of contamination, and to document the effectiveness of any future remediation activities. The proposed locations of the soil borings and /or monitoring wells will be indicated on a site map prior to drilling and utility clearance. The locations may be modified in the field depending on access considerations and the locations of utilities. G 0 • Work Plan for Subsurface Assessment • July 17, 1990 Page Three 2.0 Scope of Work - Task 2 (Continued) Soil samples from the soil borings will be screened with an hNu photoionization detector (PID) for indications of total organic vapors. The presence of organic vapors above background levels is an indication that soils may have been contaminated by volatile organic compounds. Soil samples will be collected at each soil boring location, from the water table interface and /or from intervals where elevated PID readings are detected. The proposed methodologies for soil borings, soil screening and soil sampling are described in Appendix A. One soil sample from the water table interface and /or one soil sample from the interval with the highest PID readings at each boring will be analyzed in the laboratory to confirm the field readings and document the extent of contamination. Two to three groundwater monitoring wells will be installed. The necessary permits for the monitoring wells will be obtained from the Minnesota Department of Health. The locations of the proposed monitoring wells will be determined after completion of the soil borings. Briefly, the monitoring wells will be 2 inches in diameter and constructed with a galvanized screen and galvanized steel riser pipe. All monitoring well elevations will be surveyed to the nearest 0.01 feet and referenced to a permanent benchmark. In order to provide information regarding groundwater flow direction, gradient and velocity, groundwater level measurements will be obtained. In situ hydraulic conductivity tests or "slug tests" will be performed at each monitoring well to provide an estimate of the hydraulic conductivity of the aquifer. The methodology for surveying and "slug tests" is described in Appendix A. Groundwater samples from each of the monitoring wells will be collected using the methodology described in Appendix A. The monitoring wells will be purged and stabilization testing will be performed prior to sampling. 11 Work Plan for Subsurface Assessment July 17, 1990 Page Four 2.0 Scone of Work - Task 2 (Continued) This information will be utilized to recommend an appropriate remediation system, if necessary, as part of a corrective action plan (CAP) to be submitted to the MPCA. Task 3 Due to the elevated arsenic levels noted in our initial phase of work, additional surficial soil samples will be taken and analyzed for total arsenic content. Samples with the three highest individual arsenic readings will also be submitted for determination of the amount of leachable arsenic, and therefore a determination made regarding the hazardous nature of those soils. Recommendations concerning appropriate handling, disposal, and site development precautions will be made. Task 4 • We have not been informed at this writing if the USTs found on site will be removed in the near future. Should the tanks be excavated, and the contaminated soil around the tanks be removed, we recommend a TCT representative be on site to review and document the existing conditions, and to secure samples documenting the extent of the excavations. Based on chemical analyses of the resulting stockpiled soils, recommendations concerning appropriate on -site or off -site disposal will be made and summarized in the CAP. Task 5 The work recommended for this task will extend our field activities into properties adjoining the project development site. However, due to the liability associated with ownership of the possible tanks in this area, it is our recommendation that approval of off - site property access be received authorizing our work in this area. • Work Plan for Subsurface Assessment • July 17, 1990 Page Five 2.0 Scope of Work - Task 5 (Continued) Following the appropriate authorization, we recommend three to six additional soil borings be performed to the groundwater table (approximately eight feet deep) with two borings possibly completed as monitoring wells. Soil boring/monitoring well installation will be performed as outlined above, and representative soil and /or groundwater samples will be taken to quantify the existing subsurface conditions. Based on the chemical analyses, recommendations regarding necessary remediation will be presented. 3.0 - Remarks The focus of our work will be to evaluate the data gathered during this assessment and to complete a hydrogeologic checklist as required by the MPCA. A report summarizing the project results will be prepared. If warranted, recommendations for additional work and associated cost estimates will be included. Weather permitting, TCT will be able to begin the field work within seven working days • of receiving written authorization. The field work, as discussed in Section 2.0, is anticipated to take approximately two weeks. Chemical analysis, and additional field activities, should be completed within four weeks of soil boring and monitoring well construction. A final report will be completed within one week of receiving the written chemistry report. Generally, chemistry turnaround time is approximately three to four weeks. Faster turnaround on chemistry samples is available at additional cost. Please contact us as soon as possible if a faster time schedule is desired. TWIN CTI'Y TESTING CORPORATION David A. Luick Supervisor/Senior Project Manager Environmental Site Assessment .A-�(D Mark Oppen Senior Project Manager Environmental Project Services IZLw�1 Table 1 Submitted By: COST ESTIMATE WORK SHEET July 17, 1990 Twin City Testing Corporation Proposed Shopko Development 662 Cromwell Avenue Main Street St. Paul, MN 55114 Hutchinson, Minnesota . #4231 -90 -9999 -548 Work Item Units Unit Cost Contractor Equipment Travel and Category Description ---------------------- -------- -- Labor Cost and Supplies Per Diem Cost - - -- Work Plan Preparation ----- - - - - -- ---- - - - - -- ------ - - - - -- ------ ------ ---- ---'._ ------------ Project Manager 5 hour $78 $390.00 $415 Clerical 1 hour $25 S25.0 1.0 Monitoring Groundwater Levels I $1,740 Field Geologist 25 hour S50 $1,250.00 $100' Project Manager 5 hour $78 $390.00 2.0 Groundwater Assessment 522,400 Project Manager 20 hour S78 $1,560.00 Hydrogeologist 5 hour $90 5450.00 Field Geologist 40 hour $50 $2,000.00 $50 Drill Crew 40 hour 5130 $5,200.00 Mobilization 5 day $300 $1,200.00 $300.00 Equipment 5 day 5100 $500.00 Materials 3 each 5795 $2,385.00 Mobilization 5 day $300 $1,200.00 5300 Permits and Reports 3 each $135 $405.00 Sampling Equipment 1 each $350 $350.00 Water Sample Analysis • 16 each $275 54,400.00 I • Soil Sample Analysis •* 10 each $210 52,100.DD 3.0 Soil Samples for Arsenic $2,140 Project Manager 10 hour $78 $780.00 Field Geologist 10 hour $50 $500.00 Equipment 2 day $100 $200.00 Mobilization 2 day $150 5300.00 Chemical Analysis Total 6 each S60 $360.00 Chemical Analysis Leach 3 each 5190 5570.00 4.0 Observe Tank Removal • $3,330 Project Manager 10 hour $78 $780.00 Field Geologist 20 hour S50 51,000.00 Equipment 1 2 day J $100 1 $200.00 Mobilization 2 day $150 $300.00 Chemical Analysis --- ------ ------------ ------------- 5 - ----------�---------- each $210 $1,050.00 ------------ ------------ ---------- -•---------- * Note: The costs for this task are dependent on the number of tanks, schedule of the excavator and other factors beyond the control of TCT. J Table 1 Continued Submitted By: COST ESTIMATE WORK SHEET • Twin City Testing Corporation Proposed Shopko Development 662 Cromwell Avenue Main Street St. Paul, MN 55114 Hutchinson, Minnesota 94231 -90- 9999 -548 Work Item Units Unit Cost Contractor Equipment Description ------------------------------------ Labor Cost and Supplies 5.0 Off -site Assessment ----------- I ---------- I ------------ ------------ Project Manager 20 hour $78 $1,560.00 Field Geologist 40 hour $50 $2,000.00 HydrogeoLogist 5 hour $90 5450.00 Drill Crew 40 hour 5130 $5,200.00 Mobilization 4 day $300 51,200.00 Materials 3 each $795 $2,385.00 Permits and reports 3 each $135 $405.00 Sampling Equipment 1 day $350 $350.00 Water Sample Analysis 4 each $275 $1,100.00 Soil Sample Analysis 12 each $210 $2,520.00 Clerical 5 hour $25 $125.00 Subtotals July 17, 1990 Travel and Category Per Diem Cost __________I____________I $17,295 $40,765.00 $6,375.00 $750.00 $47,320.00 • Chemical analysis for Volatile Organic Compounds (VOCs) using the MDH 465 C Method and total hydrocarbons as fuel oil '• ChemicaL analysis for benzene, ethylbenzene, toluene, uylenes, total hydrocarbons as gasoline and total hydrocarbons as fuel oil. 0 APPENDIX A ME'T'HODOLOGIES MUM citY testinq I. Soil Bo METHODOLOGY Borings The HSA borings will be advanced with a minimum 3 1/4 inch ID hollow stem auger. Soil samples will be collected in accordance with ASTM: D 1586 -84. Using this procedure, a two inch OD split barrel sampler is driven into the soil by a 140 lb weight falling 30 inches. After an initial set of six inches, the number of blows required to drive the sampler an additional 12 inches is known as the penetration resistance or N value. The N value is an index of the relative density of cobesionless soils and the consistency of cohesive soils. Split barrel samples will be collected at 2 1/2 foot intervals to the bottom of the boring. Soil Classification As the soil samples are obtained in the field, they will be visually and manually classified by the field geologist. The samples will be screened for total organic vapors using an hNu photoionization detector (or equivalent) and for hydrocarbon contamination using visual and olfactory evidence as criteria. Representative portions of the samples will be returned to the soils laboratory for further examination and for verification of the field classification. Logs of the borings indicating the depth and identification of the various strata, the N value, water level information, and pertinent information will be prepared. Charts illustrating the descriptive terminology and symbols used on the boring logs will be attached. Note that soil samples will be returned to the site following the completion of the project. TCT will not be responsible for the final disposal of soil samples obtained during site activities. Soil Sampling for Chemical Analysis Soil samples collected for chemical analysis will be placed in laboratory cleaned glass jars with Teflon lined lids for delivery directly to the laboratory for chemical analysis. Decontamination To minimize cross - contamination, the split barrel sampler will be cleaned between samples. The cleaning procedure will consist of a soap and water wash using a brush and tap water rinse. The soap and water will be changed regularly during the sampling. All downhole drilling equipment and associated tools will be steam cleaned before the initiation of the project and will be cleaned between borings if hydrocarbon contamination is encountered. The cleaning between borings will be done on site. Fluids used in cleaning the split barrel sampler and drilling equipment will be allowed to evaporate on site. 0 twin city testtnq METHODOLOGY (Cont.) Chain of Custodx Upon completion of collecting a sample, a chain of custody log will be initiated. The chain of custody record includes the following information: project, work order number, carried by, delivered to, sampling point, location, field ID number, date and time taken, sample type, number of containers, analysis required, sampler(s) signature(s), and other necessary information. As few people as possible will handle the samples. The chain of custody records will be carried with the samples to the laboratory. Upon arrival at the laboratory, the samples will be checked in and signed over to the appropriate laboratory personnel. A copy of the chain of custody will be turned over to the project manager. Upon completion of the laboratory analysis, the completed chain of custody record will be returned to the project manager. Soil Headspace Analysis Soil samples will be screened using a Flame Ionization Detector or an hNu Model 101 Photoionization Detector equipped with a 10.2 eV lamp and calibrated for reading in parts per million volume /volume of benzene. One eight ounce glass jar will be half filled with soil and immediately covered with two layers of aluminum foil (shiny side up) after which the lid is applied tightly to the jar. The jars will be shaken for 15 seconds, then the samples will be stored for 10 minutes in an atmosphere of at least 32° F. After headspace development (a minimum of 10 minutes) the jar will be shaken for another 15 seconds. Next, the lid will be removed and foil seal punctured with sample probe. The highest meter response in a time period of two to five seconds after insertion will be recorded for each jar sample. Monitoring Well Installation and Development Monitoring wells will be constructed and installed as shown on the "Monitoring Well Specifications" data sheets, attached. The site monitoring wells will be developed until temperature, pH and conductivity stabilize and sediment -free water is produced. A minimum of three well volumes will be removed from the well. A bottom - loading Teflon bailer will be used for development. Survey of Monitoring Wells All monitoring wells, borings, test wells, recovery wells and appropriate surface water elevations will be surveyed. Grade elevations of the borings will be determined to the nearest 0.1 foot and top -of -riser -pipe elevations will be determined to the nearest 0.01 foot. The survey will be tied in to the nearest permanent benchmark. Horizontal measurements will be made to the nearest 2 feet. 0 iE twin city testtnq 11; e- 0 MEMORANDUM TOc Gary Plotz, City Administrato FROM: Steve Madson, Chief of Policd /11' DATE: May 10, 1991 lll///��� REc Equipment Purchase Proposals ----------------------------------------------------------------- This memorandum will serve to present three proposals for Implementation within the police department. The first p roposal is to purchase a shredder for the police department. The City of Hutchinson has undertaken a recycling programs paper products. However, the police department has not participated to date because of no means to shred confidential papers prior to shipping to a recycling center. I believe it to be very important to have papers covered by data privacy laws to be rendered unreadable before shipping to a recycling center. A Cummins Shredder, which would be adequate to accommodate the • shredding of the paper generated by the police department, can be purchased for $1,500.00. The unit is on casters and can easily be moved from place to place. If purchased, the shredder could, from time to time, be utilized in city hall as well as the police department. The second proposal is to replace the current emergency bar lights on the department squad cars The current Whelan Midwest Edge bars were purchased in early 1988. At that time it was felt that these bars were adequate for our department. However, with the growth of the city resulting in an increase in traffic flow, these bar lights are no longer adequate. Additionally, these bar lights have been increasingly becoming unreliable due to electrical power pack malfunctions causing the bar lights to quit operating. I propose to replace the Midwest Edge bars with Code 3 -M% -7000 light bars. This light bar enhances the visual aspects of the light bar and allows for the introduction of a new concept called "intersection clearing lights ". The "intersection clearing light" concept has integrated lights on each side of the light bar which sweep from the side of the bar toward the center of the back which alert motorists approaching an intersection of an oncoming squad car. The current emergency lighting system does not have this feature as it was not available at the time of purchase. Additionally, if this system is incorporated, the siren projection speaker will be moved from the bar light to the grill of the vehicle. The purpose of moving the speaker is to allow for a quieter passenger compartment. With the current siren system, the officers are having difficultly hearing the two way radio as they 9 -� f Gary Plotz, City Administrator May 10, 1991 Page 2 are responding to emergency incidents. The total cost of the new bar lights (4), less trade -ins, plus installation will be approximately $1,900.00. The aforementioned proposals can be funded through reimbursement from the current state grant which the police department is receiving from the Office of Drug Policy. No operating budgets will be affected. The third proposa I would like to advance is to use $1,250.00 from the $1,708.00 collected from the b icycle auctio to appoint two new serve officers for the police department. The money would be allocated to the reserve unit for the purpose of purchasing uniforms and equipment. The money from the bicycle auction is unallocated and in this manner no operating budget would be affected. I ask for approval of these proposals. If you have any questions or concerns, please contact me at your earliest convenience. /lkg 91 -02 -0012 • 0 14 1 91 7:59 7331 ENVIRONET INC P. 2 -EnviroNet, Inc 7351 WASHINGTON AVENUE SO. EDINA. MN 56139.2407 FAX r (612) 944.9794 (612) 944 -9775 May 14, 1991 • to Mr. Ken Merrill Mr. Berry Anderson City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 RE: Asbestos Change Order Hutchinson Cold Storage Dear Ken: In regard to Hutchinson Cold storage (Shopko site), the city will have a deduction Change Order of $31,500 from 8nviroHet for cork and mastic removal that will not have to be done. You presently have a Change Order for $7,900 for additional work last Winter. You will also have additional Change Orders for $8,000 to $10,000 for the additional work found during our abatement. The price of the last Change Orders will be determined in the next week. Thank you for the opportunity to work for �;,. Jeff Ber o Marketing JB/kf 612- 944 -9794 the City of Hutchinson. 9- All May 12, 1991 ARNOLD & McDOWELL ATTORNEYS AT LAw 101 PARK PLACE HUTCHINSON, MINNESOTA 55350-2563 (612) 587 -7575 FAX (612) 587-4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Ulland vs. City of Hutchinson, et al. Our File No. 3244 -87 -0011 OF COCNSEL CHARLES R. CARMICHAEL' WILLIAM W. CAMERON 5881 CEDAR LASE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545-9000 MN TOLL FREE BOO- 343 -4545 FAX (6m) 545-1793 501 SOLTH FOURTH STREET PRINCETON. MINNESOTA 55371 ( 612) 389 - 2214 FAX (612) 389 -5506 Dear Gary: Mr. Ulland has been in to see me several times in the course of the last couple of weeks regarding possible settlement of his various lawsuits against the City. As you may recall, at a very early stage in the federal litigation, we offered to pay to Mr. Ulland the sums received from the sale of the mobile homes plus relieving the property of various assessments that were imposed by the City in connection with sewer and water usage. Those offers were rejected by Mr. Ulland who continued to demand that we compensate him for the improvements that he made to the real estate. In the last week or so, he has now conceded that he will not get reimbursement for those improvements and claims to be ready to settle this case for the offer previously extended by the City which was, of course, terminated when it was rejected by Ulland. For your information, the assessments against the Ulland property are as follows: 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINA ESOTA STATE BAR ASSOCIATION 'CERTIFIED AS A HEAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / J � � DAVID B. ARNOLD GARY D. MCDOWELL STEVEN A. ANDERSON O. HARRY ANDERSON' STEVEN S. HOGE LAURA K. FlUTLAND DAVID A. HRUZOOEM, N`W PAUL D. DOVE JOSEPH M. PAIEMENT JAMES UTLEY JUL" A. CHRISTIANS RICHARD 0. McOEE TIMOTHY W. FAFINSKI May 12, 1991 ARNOLD & McDOWELL ATTORNEYS AT LAw 101 PARK PLACE HUTCHINSON, MINNESOTA 55350-2563 (612) 587 -7575 FAX (612) 587-4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Ulland vs. City of Hutchinson, et al. Our File No. 3244 -87 -0011 OF COCNSEL CHARLES R. CARMICHAEL' WILLIAM W. CAMERON 5881 CEDAR LASE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545-9000 MN TOLL FREE BOO- 343 -4545 FAX (6m) 545-1793 501 SOLTH FOURTH STREET PRINCETON. MINNESOTA 55371 ( 612) 389 - 2214 FAX (612) 389 -5506 Dear Gary: Mr. Ulland has been in to see me several times in the course of the last couple of weeks regarding possible settlement of his various lawsuits against the City. As you may recall, at a very early stage in the federal litigation, we offered to pay to Mr. Ulland the sums received from the sale of the mobile homes plus relieving the property of various assessments that were imposed by the City in connection with sewer and water usage. Those offers were rejected by Mr. Ulland who continued to demand that we compensate him for the improvements that he made to the real estate. In the last week or so, he has now conceded that he will not get reimbursement for those improvements and claims to be ready to settle this case for the offer previously extended by the City which was, of course, terminated when it was rejected by Ulland. For your information, the assessments against the Ulland property are as follows: 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINA ESOTA STATE BAR ASSOCIATION 'CERTIFIED AS A HEAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / J � � Mr. Gary D. Plotz May 12, 1991 Page 2 BLOCK 10 1987 Special Assessments $ 2200 1987 Taxes $1281 1988 Special Assessments $ 5058 1988 Taxes $1260 1989 Special Assessments $ 480 1989 Taxes $1200 1990 Special Assessments $ 108 1990 Taxes $1178 1991 Special Assessments $ 488 1991 Taxes $946 BLOCK 11 1987 Special Assessments $ 100 1987 Taxes $868 1988 Special Assessments $ 95.50 1988 Taxes $974.50 1989 Special Assessments $ 258 1989 Taxes $990 1990 Special Assessments $ 86 1990 Taxes $952 1991 Special Assessments $ 382 1991 Taxes $926 The total amount in special assessments owed by Mr. Ulland is $9,252.50. The total amount of taxes owed by Mr. Ulland is $10,572.50. I believe the plaintiff in this litigation might be interested in settling this case and the City Council needs to decide what action it wishes to take in this regard. The County has taken the position that if the property is forfeited for nonpayment of taxes, they will not resell it to Mr. Ulland in view of all of the expenses incurred by the County in defending the County litigation. In addition to all of the special assessments and charges described above, the property has never been assessed for the expenses associated with the removal of the trailers and work done in connection with Mr. Ulland's defenses to the City's efforts to clean up this site. The City has already expended the deductible in the federal court litigation which was one of the reasons for offering a forgiveness of some of the assessments to Ulland in an effort to resolve this matter. Mr. Gary D. Plotz • May 12, 1991 Page 3 One possibility might be to simply leave the assessment issue alone and offer Ulland the $2,000 or so taken in by the City from the sale of the mobile homes in exchange for a full, final and complete release. I do need direction from the City Council on this issue. Best Personal regards. Very truly yours, )ARNOLD & MCDOWE�L+CpL 1 G %�'��� ry � Lull y G. Bar Anderson GBA:lm LI 0 Al ^ +Y 1991 RFCOVFD B (//T GAIL i le -4, REGULAR COUNCIL MEETING MAY 1,4, 1991 // /-I. WATER & SEWER FUND 217.24 *US Postmaster postage on water bills *Withhold Tax Acct employer contribution 686.92 *League of MN Cities reg fee 165.00 *pgRA employer contribution 398.02 Am Natl Bank principal & interest 415,068.75 Am Natl Bank paying agent fees 50.00 AWWA book 92.85 Bennett return (21.45) Big Bear drill bit 6 Carquest pressure washer 676.92 Central Dist Water reg fees 70.00 City of Hutch May medical 2,563.66 City of Hutch May dental 309.66 Coast to Coast supplies 141.00 Com of Revenue April sales tax 3,497.68 Cont Safety Equip parts 102.82 County Market bleach 25.25 Crow Chemical cleaners 43.50 DPC chlorine 730.80 Electric Motor repairs 123.79 Environmental Monitoring professional services 3,000.00 Farm & Home parts 9.61 Fitzloff Hdwe parts 7.48 Floor Care cleaner 8.06 & K uniforms 184.80 • G Gopher State 1 Call April service 167.50 Greenbriar Sec day 4.11 Hach analyzer & lab supplies 7,899.11 Harris Mech March mtce 1,204.00 HTC workstudy 387.83 Hutch Utilities electricity 13,668.84 Hutch Wholesale parts 23.14 Hutch Telephone phone 79.27 Hutch Telephone telephone 417.58 Hutch Cenex gasoline 714.27 Junker April refuse 55,186.56 L & P Supply parts 96.97 LMCIT 4th qtr gen liab 8,246.75 Logis Feb - Mar -Apr 1,162.56 MN Valley Testing tests 431.00 MN Mutual Life May life ins 47.88 Mutual Benefit Life May LTD ins 114.14 Nalco Chemical optimer 832.50 Nalco Chemical corrosion 7,403.91 Olsen, Diane logis meeting 28.70 pERA employer contribution 398.10 Precision Scientific thermostat 43.52 Quade Electric bulbs 90.00 RCM professional services 3,200.19 Plumbing pipe 10.00 • Rutz Servocal calibrate meter 160.00 State Treasurer water oper class c 15.00 State Treasurer ww oper class c 15.00 // /-I. E Tri County Water . Underground Grill US Postmaster VWR YSI Zee Medical u CENTRAL GARAGE FUND *Withhold Tax Acct *PERA Brandon Tire Carquest Charpion Auto City of Hutch City of Hutch Coast to Coast Continental Research Farm & Home Farmers Elevator Fitzloff Hdwe G & K Harpel Bros Hutch Iran Hutch Wholesale Hutch Cenex Ink Spots Jerry's Transmission MacQueen MN Mutual Life Mutual Benefit Life PERA Plaza Hdwe State of Minnesota US Postmaster W.D. Cooling Wigan Motor salt 17.60 sec day 12.50 postage meter 120.50 lab supplies 3,113.43 repair meter 105.57 safety supplies 49.25 May dental TOTAL $533,626.63 employer contribution 100.16 employer contribution 58.67 tires 625.99 supplies 571.15 parts 310.99 May medical 329.21 May dental 43.79 supplies 22.09 moly coat 105.28 supplies 5.65 weighing 5.00 nuts & bolts 4.04 uniforms 45.85 parts 70.45 plate 7.00 supplies 411.18 tires 47.40 paper 33.40 fuel line & kits 90.61 parts 18.59 May 'life ins 5.67 May LTD ins 10.95 employer contribution 58.66 supplies 13.32 decals 16.00 postage meter 6.96 repair 118.00 parts 47.92 TOTAL $3,183.98 GENERAL FUND . *AARP driving course 336.00 *NASAO conference- D.Meier 190.00 *DNR registration fees 328.00 *DNR watercraft fees 217.00 *US Postmaster May newsletter 235.79 *IACP reg- S.Madson 135.00 *IACP housing 65.00 *PERA employer contribution 4,842. +3 *PERA defined contribution 8.28 *DNR watercraft fees 147.00 *DNR registration fees 453.00 *U OF M tour group 92.00 *League of Cities reg for annual conf 1,485.00 *Withhold Tax Acct employer contribution 4,220.91 *Best Western Sr. lodging 1,097.20 *Best Western Sr. lodging 300.00 *Soo Lock Tour box lunches 192.66 *Holi3ay Motel Sr. lodging deposit 100.00 *Spicer Castle Sr. tour 802.62 *'aR registration fees 649.00 *INR watercraft fees 58.00 *Roger Bakken class reg 50.00 A & B Electric light repair 49.57 Albinson paper 52.88 Allen Office supplies 115.25 • An Planning Assc dues 130.00 Amer�c:n Risk April services 800.00 American Risk services 100.44 Amoco fuel 126.97 Amsterdam labels 60.75 Automation disks 26.38 Baumc:tz, Bonnie conference expenses 217.84 Beac Sports line markings 524.00 Bennett mtce contracts 84.96 Bernhagen, John April comp 1,960.00 Bremix sand & cement 52.83 Br`nkxan, Milt May rent 175.00 Br nkaan film 4.95 Bureau of Criminal Arpr connect charges 240.00 Bureau of Criminal Appr training fee 30.00 Cash Wise supplies 283.45 Century Labs cleaning supplies 200.18 Chamber of Commerce band concert donation 2,500.00 Chamber of Commerce rent 395.51 Chapin Pub ads 132.00 Chapin Pub 1991 improv proj 506.00 Charles Bailly audit services 4,125.00 City of Hutch May dental 2,843.23 City of Hutch May medical 22,176.22 Coast to Coast supplies 121.52 Research supplies 101.28 • Continental Copy Equipment blueline 63.05 County Treasurer property taxes 1/2 774.00 County Treasurer DL fees 170.50 4 E E • County Market Crow River Vet Crow River Glass Culligan Curtis Ind Doherty, G.& Jackson Doherty, G.& Jackson EPA Erickson Oil Ericksons More 4 Family Rexall Farm & Home Felska, Beth Fenton Motors Fitzloff Hdwe Floor Care G & K Gerebi, Liz Gold Coin Gov Fin Off Assc Grand View Lodge Greenbriar Gregor, John Gregor, John Grina, Lisa Gruenhagen,L. &Waldos Hager Jewelry Hanson & Vasek Harper, Dr. R. Harris Mech Harris Comm HCVN Henry's Foods Higginbotham, Ruth Home Bakery HTC Hutch Wholesale Hutch Public Schools Hutch Utilities Hutch Leader Hutch Telephone Hutch Iron Const Const Carpet Hutch Conv & Vis Bureau Hutch Hospital Hutch Cenex Hutch Fire & Safety Hutch Bowl Hutch Iron Hutch Tel =aphone Hutch Wholesale Hutch Jaycee ICBO Ink Spots J & M Trucking Jim Hatch Juul supplies 50.69 board & euth & food 489.20 glass 30.11 salt & service 51.90 wire ties 81.68 small cities loan 837.37 small cities loan 1,933.75 belt 36.14 fuel 2.25 groceries 44.78 supplies 112.23 supplies 60.46 refund Twins game 18.00 lease payment 300.00 supplies 251.53 supplies 925.21 uniforms 501.59 expenses 151.78 umbrellas 11.00 annual dues 90.00 Can /Am Conf 106.45 sec day 91.89 phone calls 128.06 meeting expenses 93.95 meeting expense 10.76 small cities loan 1,800.39 engraving box 29.90 curb repair 295.00 services 90.00 mtce agreement 160.00 tdd adapter & paper 30.60 cable franchise 12,105.54 supplies 50.93 refund Sr.dance line 9.00 rolls, cookies 5.80 workstudy 1,130.79 parts 41.70 gym rent 114.00 elec & gas 2,319.97 ads & pubs 1,274.77 phone 3,160.45 steel 8.00 March lodging tax 1,589.35 laundry 4.50 gasoline 2,769.96 inspections 30.50 group bowl 28.50 iron 30.71 phone 431.61 coupler 9.50 water carnival donation 1,700.00 exam fees 180.00 printing 169.37 pump out water 50.00 crock pot 91.99 street repair 524.90 5 K -Mart Kaping, Marie . Karg, Larry Kitchenmaster, Mark Kurth, Lorie L & P Supply Larson, Quentin LMC1T Logis M & D Prop & Allied Mech M & D Prop & Great Plains Madson, Steve Mankato Mobile Radio Mark's Carpentry McCormick, Kelly McGarvey Coffee McLeod Coop Power McNeilus Steel Mini Biff Minn Comm Paging MN Sports Fed MN Blueprint MN Conway Fire MN Mutual Life MN Municipal Board MN Dept Piblic Safety MN Elevator . Moon, Dolf Mutual Benefit Life Nat'l Rec & Park Nat'l Training Project Natl Automobil Dealer Nemitz Paulsen, P.& A.Hexum PC Express PERA PERA Peterson Bus Peterson Bus Pikal Music Plaza ?idc,e Potter, Ron Quade Electric Quade Electric Rennert's Fire Equip Richsrd Allen Prod Rickeman Seed Riebe, John Rutz Plumbing Security State Bank ServiceMaster Sewing Basket Share Corp Shopko Sid's Simonson Lumber calculators 39.94 refund driving class 8.00 safety glasses 80.00 school reimbursement 52.12 refund softball 25.00 oil, links 8.75 class expense 15.31 4th qtr genl liab 47,546.50 Feb - Mar -Apr 18,346.84 small cities loan 4,540.67 small c loan 1,676.33 meeting expenses 28.81 battery & microphone 120.82 repair 540.00 refund volleyball 45.00 coffee 54.90 electricity 792.33 wire 104.64 toilet rent 130.00 3 nos lease 75:66 softballs 3,101.34 paper 47.22 repair unit 48.89 May life ins 401.94 1.3 acres annex fee 100.00 bike registrations 40.00 elev service 59.45 expenses 39.56 'lay LTD 961.34 dues 150.00 reg fees 90.00 subscription 43.00 stain & plastic 24.75 small cities loan 3,480.00 computer 2,775.00 deferred contribution 8.28 employer contribution 4,709.35 bus trips 512.00 bus trips 810.80 transcriber & recorder 950.00 supplies 114.00 deposit refund 25.00 repair 60.50 lamps 11.00 parts 167.95 deposit Teddy Bear Band 175.00 grass seed 252.00 safety boots 30.00 thermocouple 71.00 payment #13 230.71 clean carpets & windows 470.00 repair 32.15 cleaners 164.76 film 28.40 groceries 77.42 bit & shield 30.93 9 Standard Printing . Standard Printing Star Cablevision Streter, David Subway Tri County Water Turf Supply Two Way Com U of M Underground Grill United Lab Up & Away Balloons US W -ast US Postmaster Viking Int Prod Villag.: Shop Wakefield, Tim Wakefield, L.& Grimm Roof Wass, Homer Wendlandt Tree Wesley Pharmacy Wesley Pharmacy Wigen Motor Xerox Youth Center cartridge 22.80 paper 840.00 May service 4.05 refund field rental 6.00 meeting 51.00 salt 56.50 grass seed 741.54 batteries 50.00 reg fee workshop 15.00 sec day lunch 112.50 cleaner 151.58 Sr. prom balloons 50.00 May service 98.54 postage meter 753.77 liners 72.65 supplies 6.25 CUP refund 70.00 small cities loan 12,061.46 driving refund 8.00 remove tree 215.00 leg ends 4.25 film 6.28 cap 13.15 contract & mtce 452.80 fund transfer 11,500.00 TOTAL $213,680.22 0 7 *U RAL FIRE DEPT YOUTH CENTER Allen Office Hutch Wholesale Ideal Shoe Shop supplies supplies repair TOTAL • *Withhold Tax Acct *PERA Berge, Russell City of Hutch City of Hutch Floor Care Frito Lay Henry's Foods Hutch Telephone Hutch Utilities Marquette Bank MN Mutual Life Mutual Benefit Life Northland Bev PERA Pikal Music Star Cablevision Sweeney, Brian Tombstone Pizza US Postmaster 1980 TAX INC DEBT SERV employer contribution employer contribution P.D. reserves May medical May dental cleaners supplies supplies phone electricity May rent May life ins May LTD rental & pop employer contribution stereo equipment May cable band supplies postage meter TOTAL L.Wakefield & Grimm Roof 8% loan G.Doherty & Jackson Co 8% loan G.Doherty & Jackson Co 8% loan L.Gruenhagen & Waldo Carpet 8% loan M & D Prop & Allied Mech 8% loan M & D Prop & Great Plains 8% loan P.Paulsen & A.Hexum Co 8% loan PUBLIC SITES TRUST FUND County Treasurer property taxes 1990 TAX INC DEBT SERV Am Nat'l Bank • BONDS OF 1987 DEBT SERV Am Nat'l Bank fees & expenses TOTAL principal & interest 30.56 22.41 50.00 $102.97 63.46 37.17 30.00 147.10 15.64 67.46 11.73 65.62 24.75 129.68 2,200.00 4.41 10.39 108.17 37.17 90.00 25.30 75.00 31.35 3.77 $3,178.17 4,575.04 317.63 756.25 682.90 1,722.33 635.85 1,320.00 $10,010.00 3,658.32 516.81 131,925.00 • • HOSPITAL FUND property taxes 19,869.00 An Nat'l Bank issuance fee 532.00 FIRE HALL DEBT SERV pub costs 79.80 Am Nat'l Bank issuance fee 476.50 LIBRARY FUND DEBT SERV padlocks 62.13 Simonson Lumber Am Nat'l Bank issuance fee 644.00 First Trust agent fees 946.25 pymt due w /tank removal TOTAL $1,590.25 1984 PARKING BOND 7,900.00 First Trust agent fees 668.0 BONDS OF 1984 First Trust agent fees 651.75 1990 CONST BONDS E.& B.Mackedanz & Betker sewer & water Conn exp 4,025.00 1990 TAX INC CONST County Treasurer property taxes 19,869.00 Coast to Coast drill bit 3.19 Hutch Leader pub costs 79.80 LTP Enterprises labor on well 686.00 Plaza Hdwe padlocks 62.13 Simonson Lumber supplies 49.47 Diamond 5 Wrecking est #2 10,732.35 O.& V. Collis pymt due w /tank removal 10,000.00 Environet Inc professional services 7,900.00 TOTAL $49,381.94 0 W 0 L LQUOR FUND An Linen towel service 31.80 Am Welding oxygen & acct 31.59 Bernick's Pepsi supplies 33.60 City of Hutch lottery sales 436.00 City of Hutch lottery sales 307.00 City of Hutch ins & work /comp 2,232.05 City of Hutch permit 2.50 City of Hutch lottery sales 716.00 Coast to Coast supplies 30.75 Ed Phillips wine & liquor 5,593.17 Friendly Bev beer 646.60 Griggs & Cooper wine & liquor 157.53 Henry's Foods supplies 1,526.61 Hutch Utilities electricity 420.28 Hutch Telephone phone 78.18 Hutch Plbg & Htg repair 47.85 Hutchinson Iron iron 9.12 John Bros wine & liquor 7,171.08 Junker refuse service 121.28 Lenneman Bev beer 16,237.70 Locher Bres beer 13,836.45 MN Yellow Pages adv 118.00 Northland Bev supplies 197.55 PERA employer contribution 150.04 Quality Wines wine & liquor 3,009.47 Sprengler Trucking April trucking 375.65 Triple G beer 12,748.90 Viking Coca Cola supplies 175.60 TOTAL $66,442.35 • 1 6 May 7, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350-2563 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Mike Junge McLeod County Attorney McLeod County Courthouse Glencoe, Mn. 55336 OF COVNSZL CHARLES a CARMICHAEL' WILLIAM W. CAMERON 5681 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545-9000 Mar TOLL FREE 600- 343 -4545 FAx(612)545 -1793 501 3011TH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 389 FAX (6]2)389-5506 FOR YOUR INFORMA Re: Word of Life Real Estate Purchase Our File No. 3188 -91193 Dear Mike: ti MAY1991 m BY This correspondence is with respect to the scheduled auction of tax forfeited property which is set for tomorrow. The position of the City remains the same as expressed in the telephone conversation between Ken Merrill and Ed Ide yesterday. In short, there is no ten year commitment for payment of special assessments. Under Section 6.05 of the City Charter, all contracts are to be "let by the Council" and no authority is granted to a City Finance Director, or anyone else, to make binding arrangements on behalf of the City with respect to special assessments. He can make recommendations, and in fact, his recommendations will be sought, but he has no authority to make a commitment on behalf of the City. As I am sure you are aware, all persons who deal with a municipality are charged with notice of the extent of the municipality's powers and of the powers of municipal officers and agents with whom they contract. There is no liability on an express contract even if a particular department, board, officer or agent made affirmative representations to the contrary without ratification by the municipality. In short, there is no binding and enforceable agreement. Accordingly, I would suggest that it would be appropriate to announce prior to the sale the change in the terms and conditions to the extent that any prior or conflicting statements were made. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION DAVID B. ARNOLD WARY D. MCDOWELL ETEYEN s.ANnsasox O. BARRY ANDERSON' STEVEN S. HOOE LAURA E. PEETLAND DAVID A. BRUEOOEMANN PAM D. DOVE JOSEPH M. PAIBMENT JAMES UTLEY JULIA A. CHBISTIANS RICHARD O. MCOEE TIMOTHY W. FAFINSHI 1 6 May 7, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350-2563 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Mike Junge McLeod County Attorney McLeod County Courthouse Glencoe, Mn. 55336 OF COVNSZL CHARLES a CARMICHAEL' WILLIAM W. CAMERON 5681 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545-9000 Mar TOLL FREE 600- 343 -4545 FAx(612)545 -1793 501 3011TH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 389 FAX (6]2)389-5506 FOR YOUR INFORMA Re: Word of Life Real Estate Purchase Our File No. 3188 -91193 Dear Mike: ti MAY1991 m BY This correspondence is with respect to the scheduled auction of tax forfeited property which is set for tomorrow. The position of the City remains the same as expressed in the telephone conversation between Ken Merrill and Ed Ide yesterday. In short, there is no ten year commitment for payment of special assessments. Under Section 6.05 of the City Charter, all contracts are to be "let by the Council" and no authority is granted to a City Finance Director, or anyone else, to make binding arrangements on behalf of the City with respect to special assessments. He can make recommendations, and in fact, his recommendations will be sought, but he has no authority to make a commitment on behalf of the City. As I am sure you are aware, all persons who deal with a municipality are charged with notice of the extent of the municipality's powers and of the powers of municipal officers and agents with whom they contract. There is no liability on an express contract even if a particular department, board, officer or agent made affirmative representations to the contrary without ratification by the municipality. In short, there is no binding and enforceable agreement. Accordingly, I would suggest that it would be appropriate to announce prior to the sale the change in the terms and conditions to the extent that any prior or conflicting statements were made. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Mr. Mike Junge May 7, 1991 Page 2 There clearly was some miscommunication with respect to this issue, but the City is not willing to forego the very significant dollars that would otherwise be lost by following a ten year program. Thank you for your time and attention to this matter. Very truly yours, ARNOLD� OWELL G. Barry Anderson GBA:lm CC Gary Plotz 0 DAVID B.AHNOLD GARY D. MCDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. BOGS ]AURA X. FRETLAV D DAVID A. BRUEOOEMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES DTLEY JULIA A. CHRISTIANS RICHARD O M<GEE TIMOTHY W. FAFINSEI May 13, 1991 AF�NOLD & iMcDOIVELL ATTORNEYS AT LA 101 PARK PLACE H IITCHI \SON,MINNEsoTA 55350 -2563 (612) 587 -7575 PAS (612) 587 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Richard P. Evans Vice President of Real Estate Shopko Stores, Inc. 700 Pilgrim Way PO Box 19060 Green Bay, Wisconsin 54307 -9060 RE: Hutchinson Downtown Development Project Our File No. 3244 -89 -0031 Dear Rich: Thank you for your letter of May 6, 1991. /1273 jS 1, ['I: vY I"b i 8Y I want to be very clear that no decisions have been made regarding the appearance of Phase II. In fact, the most recent discussions that I have heard have centered around a concept very similar to the one originally discussed which is both buildings facing in the general direction of Main Street. We are still waiting for formal proposals from Super -Valu and other interested parties to complete the negotiation phase for a Phase II development. Your letter seems to indicate that you feel a decision has been made on this issue and, in fact, that is not the case. Our decision, as a community, will be largely driven by what the developers feel works best for the site. While the City will ul- timately have to make a decision, your opinion and input is valuable and I appreciate the correspondence. I have a personal observation to make about the Wal -Mart issue. This observation is based upon discussions with many of the downtown mer- chants and merchants scattered throughout the community. It is my view that Wal -Mart is unlikely to have a dramatic effect upon our remaining independent merchants. In fact, most of the independent merchants that I have spoken to, all of them located in the down- town area, firmly believe that the addition of Shopko in the downtown area will greatly strengthen their business regardless of what Wal -Mart chooses to do. Incidently, one of the adjoining parcels was recently bought by a nondenominational church which cannot be OF COUNSEL CHARLES R. CARMICHAEL" WILLTA W. CAMERON 5881 CEDAR LAHE ROAD MINNEAPOLIS, MINNESOTA 35416 (612) 543 -9000 MN TOLL FREE 000- 343-4545 FAX(612)545 501 SOUTR FOURTH STREET PRINCETON. MINNESOTA 55391 (612)389 PAX (612) 389 FOR YOUR INFORMATION 'CERTIFIED AS A CIVIL THLAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION Mr. Richard P. Evans May 13, 1991 Page 2 viewed as a positive development by Wal -Mart. I assure you the City is watching these developments very carefully and as far as we can tell at the present time, the redevelopment of down- town will work very strongly to the advantage of all concerned. Thank you. Best personal regards. Sincerely, ARNOLD & M'DOWELL ) .G. Bar y Anderson GBA:gg c: Gaiy Plotz✓ All Council Members John Bernhagen Phase II File 0 0 3. C Dave Ekern, District Engineer MNDOT District 8 P.O. Boa 768 2505 Transportation Road Willmar, MN 56201 RE: T.H. 15 Central Traffic Control Improvements S.P. 4304 - 40/4302 -38 Dear Mr. Ekern: FOR YOUR INFORMATIOFI As discussed previously with Keith Voss, MNDOT District Traffic Engineer, the City of Hutchinson hereby requests that the above - referenced project be postponed until 1992. We understand the State will review the striping of the project prior to construction. The City also requests that the signal at T.H. 15 and 1st Ave. N. be constructed at the same time. Thank you for your consideration. E cc: Gary D. Plotz, City Administrator Mayor and City Council • City Hall Parks fr Recreation 3714'ashingtonA venue Wes t 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 JPR /pv C May 9, 1991 M E M D R A N D U M FOR YOUR INFORMATION TO MAYOR AND CITY COUNCIL FROM HAZEL SITZ, TRANSIT CDDRDINATDR RE GRANT ASSISTANCE FOR COMPUTER FOR TRANSIT USE Our MN/DOT transit project manager informed us this week that the City of Hutchinson may be eligible for grant assistance to replace a computer for transit purposes. The allowable purchase would be up to $5,000 and would • require a 25X match by the City. See the attached memo from Ken Merrill to MN/DOT in which we were asked to indicate our interest and state our preference for a system. The city council would need to approve the local match to proceed with the purchase when confirmation is received from the state that the grant is indeed available. Funds would be encumbered by July 1 with actual purchase to be accomplished by December 31, 1991. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled paper - C May 9, 1991 Tom Gottfried Project Manager Minnesota Department of Transit Administration Transportation Building St. Paul, MN 55155 Dear Tom: We have received week. The quote and procedure. Transportation FOR YOUR INFORMATION, quotes on the PC system discussed earlier this is through LOGIS and is under their bid contract The bid: Hewlett Packard (Ventra QS16 model 47 - 386) Color Monitor Epson LO 1050 printer Added port software MS DOS 4.01 Lotus 1 2 3 Wordperfect 5.1 LOGIS handling charge TOTAL $1,919.40 449.90 839.00 137.40 90.00 325.00 249.00 100.00 $4,109.70 The system has a 40 megabyte hard disk and a 3 1/2" Floppy disk drive. As indicated this is a 386 machine. A deduct of $344 could be taken to go with a 286 machine with the similar equipment. As I mentioned it would be nice to have the HP equipment as we are in an HP environment here. Compatibility with our other systems in in case of breakdown is a plus. Please call if you need any additional request. Sincerely, Kenneth B. Merrill Finance Director C.C. Gary Qlotz, City Administrator 1 sitz, Traridit "C�o cii 1 1 of t a ar ; - 'ecreation 37 it Avenue lVest 900 Harrington Street (612) 5d7 -51,51 (612) 557 -29:5 Hutchinson, Minnesota 55350 - Prin fed on mcuded priper - information for this Police Department 10 Franklin Street South (612) 557 -2242 L� C� 9 LO UNIVERSITY OF MINNESOTA TWIN CITIES St. Anthony Falls Hydraulic Laboratory Department of Civil and Mineral Engineering Mississippi River at Third Avenue S.E. Minneapolis, Minnesota 55414 -2196 May 6, 1991 John P. Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 RE: Erosion at old city dump South Fork Crow River Hutchinson, Minnesota (612) 627 -4010 FOR YOUR INFORMATION Dear Mr. Rodeberg: I am returning the two aerial photos you sent to us, dated.11/5/1966 (66157 -25) and 4/9/1985 (JHQ -102). We made copies of them for our work on the South Fork Crow • River at the old dump site. We are still in the process of coming up with a proposal for alleviating the erosion problem. I will contact you when we are near completion. Thank you very much for your help and the use of the photographs. Sincerely, Tom MacDonald Research' Assistant ffB hutchinson FOR YOUR INFORMATION community hospital a lifeSpan' member 1 095 Hignway 15 South, Hutchinson, Minnesota 55350 • Telephone 6121587-2146 April 24, 1991 Mr. Keith Weber 1200 Oakwood Lane Hutchinson, MN 55350 Dear Keith: ti �`v Y _yam\ ti Ra �' N By On behalf of the Hutchinson Community Hospital Board of Directors, please accept my thanks for your past year's service on our board. We do, indeed, regret you are leaving; however, we all recognize the opportunity inherent in your challenging new position in Belgium. Your term on the HCH board may have been limited, but your contributions to the successful operation of the Hospital were many: o You quickly grasped the issues we faced during the past year and generously shared your knowledge of the areas of construction, employee compensation and benefits, and union activities; we benefited greatly from this expertise. • o Your responsive and "critical eye ", prompted at times by personal or 3M employees' experience, helped us to focus in on areas needing improvement. o And your broad understanding of issues facing the community we serve helped to give direction to our planning efforts for the future. Keith, we're grateful for the time and effort you've given to your duties as a trustee, and most recently as Secretary, of the NCH board. We appreciate your dedication to serving our community with wise use of your considerable talents. And we wish you and your family the very best in your new 3M assignment. Sincerely, HUTCHINSON COMMUNLTY- ,HOSPITAL Dori John President DJ: Ih cc: Mayor Paul Ackland and the City Council . Mr. Phil Graves, Administrator Mr. Bruce Torell, Manufacturing Manager, 3M Co. April 24, 1991 it of 71 .1 A Mt . OR I NFORMATIOLj Mr. Paul Swenson Minnesota Dept. of Natural Resources 500 Lafayette Road St. Paul, MN 55155 Dear Mr. Swenson; The City of Hutchinson is in receipt of your April 22, 1991 letter regarding the adoption of the Shoreland Ordinance. The City of Hutchinson has received bids from the consulting firms for services necessary for adoption of the Shoreland Ordinance (see attached example). City staff has also met with Area Hydrologist Skip Wright to review Hutchinson's adoption proceedings and expended considerable staff time drafting the document itself. Unfortunately, as a result of the reduced State Aid Funds (predicting $160,000 for Hutchinson) the budgeted allocation for the Sboreland Ordinance Program was forced to be eliminated. Therefore, the City of Hutchinson's administration has directed me to request a one year extension for the adoption of the Shoreland Ordinance. Your consideration is appreciated. Best regards, CITY OF HUTCHINSON Jama wt uco -?J 1 I � 4Stk- Marks Building Official JCM /pv enc. cc: Planning Staff and Commission Skip Wright, DNR, Area Hydrologist • City Hall Parks fd Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on mcycted prtpee - (612)587-5151 VCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 30th, 1990 Mr. Tim Loose Bo1 ton 6 Menk 515 N. Ri verfron t Dr! ve Mankato, to 56001 Dear Mr. Loose: The City of Hutchinson is accepting proposals for the incorporation of the DNR Shoreland Management Regulations required by MY Rules, Parts 6120.0500 through 6120.39. Scope of work is to include the following: i 1) Drafting of the applicable and pertinent regulation document, including DAR submittal approval, completion of grant application, and mapping of shoreland affected (City will provide base map). 1) Publish and hold public hearing. 3) Review recently revised Flood Plain Profile provided by the Corp of Engineers; then revise Hutchinson's Flood Insurance Rate Maps, Flood Boundary and Floodway Maps and Base Zoning Map to represent present Flood District Boundaries, including but not limited to the Floodway I0 -Year, 100 -Year, 500 -Year Elevations and 1000' setback limits. 4) Study affected areas and document consequences and review compatability. 5) Review and document compatability with City Zoning Ordinance. Proposals must be received by January 1, 1991. If you have any questions, please call me at 612 -587 -5151, Extension 210 or John Rodeberg, Director of Engineering, Extension 208. Best regards, CITY OF HUTCHINSOA uildingj0fficial Hutchinson Planning Staff JGM /pv ccr Planning Commission Planning Staff STATE OF M HIE 5Oo `irZ% DEI'ARTP,A ERNT OF NATURAL RESOURCES • 500 LAFAYETTE ROAD • ST. PAUL, MINNESOTA • 55155.40 DNR INFORMATION (612) 246.6157 April 22, 1991 1S The Fonorable Paul L. Ackland Mayor, City of Hu`cf:inson 37 Washington Avenue 41. tiutchins_n, till 55350 : c Dear Mayor Ackland: Your community was among the first to Shoreland Rules which became effective 100 additional corsnunities were given st�caering notifications, we are able funding (Shoreland Grant Program) and be notified to adopt the new State July 3, 1959. This year, approximately their two year notification. By to more adequately address issues of field assistance (Area Hydrologist). Now that your unit of government is over one year into the twc year process, it is a good tine to stop and evaluate progress. Some communities have ap;lied • their shoreland grant towards the use of consultants to help put together their new shoreland ordinance. Others are using the money to free up staff tine sc that the Zoning Administrator can work directly with the process. However the money is being spent, here are some nileposts and suggestions that we hone will be helpful: 1. Has your community set up a citizens' committee or similar group to work with the rules in adapting them to meet local needs? Local input is essential in developing an effective, workable ordinance. 2. Has your community met with the Area Hydrologist serving your locality? See attached list. The Area Hydrologist is your first and most valuable contact regarding questions on Shoreland matters. You should already have reviewed the lake and river classifications with them. The Area Hydrologist has discretion in reviewing and approving local ordinances -- especially questions concerning performance standards and land use districts. They are supported by the two Shoreland Hydrologists, Russ Schultz and Ed Fick, located respectively in the Brainerd and Metro DNR offices. 3. Review the terns of the Shoreland Grant Contract. Nete that we need to see a draft of the proposed shoreland ordinance at least 60 days before the ordinance due date. It is to your advantage as well as ours that the ordinance be reviewed and approved before the grant expires. if you are already in close cocaaunicaticn with the Area H dreloaist, this should not be a problem. Page Two Once a shoreland ordinance is approved, the full paynent under the terrs of the contract can take place. Just as important, your cor,runity will then be able tc proceed with application for an administrative Shorelard Grant. Ehereas the initial grant was prcvided to assist in adcrting the ordinance, the admiristrative grant helps to reduce the cost of its administration. Frcn beginning to end, the Shoreland Prcgran is set up to foster support and ccoperatior between the State of Minnesota thrcuch the Department of Natural Fesources and local units of government in the wise and effective managE7Ent of cur valuable water and land resources. Sincerely, PJ OF t!A / Paul Swenson, Acting Administrator Permits and Land Use Section PS /PO:fw a • cc: Skip Wright, Area Hydrologist Pay Nyberg, Regional Hydrologist • Ed Fick, Shcreland Hydrologist I* • f -J THIEF I RIVER FALLS r � i iP.F.tRfD l L.:tMRI I UON asVIC-la;l CF WA cRa ADMIy1STRATM REGION3 AND AREA3 1 L... I e 1 GRANDI EVELETH RAPIDS _ T_S 1 ■ j T54S 1 FE Vii;3 FALLS c w , ERAIKERD LITTI ° FALL: I ST. CLOUD v ■ SPICER L y 1 -. f 44 +4• __ u�fu ffl 6e� I I 1 F �n�T • riO:L I I f I f ' CLL. 1 � 0 REGIONAL OFFICE REGIONAL BOUNDARY ■ AREA OFFICE -- AREA BOUNDARY CITY f f I � w revised 3/91 (OVER) I • aDD UlDrr •�••� �y u• is erred out of Region 2 Area Hydrologist G^rsld L. Paul Eeadcuar -.ers) DNR- Dtviston of Waters James F. Cooper Re- .fonal Hydrologist (218) 327 -4232 3725 12th St. North Regional Hydrologist DNR- Ofvtsien of Waters U1 of Waters e- 327.4232 P.O. Box 370 P.O. tot 6247 2:15 Cir:MOnt Batch Road N.E. St-. Cloud, MN 56302 (612) 25S -2976 Roc4ster, MN SSl3 Fosidli, lei 56601 3) 75° -3373 John Jaschke Area Hydrologist 8 -255 -2976 (507) Z85 -7430 P. 55 -3913 CNR - Divisicn of Waters 6 285 - 7430 �I sdys Oualle, Secretary 5351 North Shore Drive Duluth, 191 558C4 Jce Cs:hwald - St. Cloud (612) 255 -2984 Vick Schiller, Y e:r (218) 72 -4786 8 -255 -2984 Bob tezek Dan Thul Ped River C:crdinator 6 -723 -4786 Heidi Hintz, Secretary Area Hydrologist (2)8) 75S -3339 Pam Hetland, Secretary (served out of Region 5 headcuarters) B - "ES -3619 REGION 4 (.e07) 255 -7430 Ki: English My Loiselle Area Hydrologist Ray Nyberg 6- 235 -7410 Ar Hycrologist DNR. Division of Waters feggional HydroleSis Waters Mitch Shields - Rocnester O4.- Ctrfsicn of Waters 2005 Hignway 37 ONR- Divisicn of ( served cot of Region 1 Eveleth, W 55734 Box 756, Highway 15 South Jeff Green Je Je readquarter.) (218) 749 -9610 New Uta, MW 56073 (507) 359 -6053 9 focal Groun'_waar Sce:': (213) 75'. -3973 6 -755 -3973 Gwen Potter, Secretary 8 -359 -6053 (served out cf Region 5 headquarters) Hike Pelcouin REGION 3 Joan Heldberg, Secretary (507) 255 -7439 8 -ZES -7430 Ar.i Hydrologist Dh,,- Division of Waters 123 Main Ave. N. David L. Hills Regional Eydrologist Jim Sehl Area Hydrologist Jim Haertel :'hiaf River Falls, KH 56701 DNR - Divislcn of Waters (served out of Region 4 Area Nydrologist DNR - Division of Paters (Z19) 681 -7769 1601 Minnesota Drive headquarters) Route 2, Box 230 8- 218 - 681 -7789 Brainerd, MN 56401 (SO7) 359 -6051 8- 359-6051 Lase City, IM 55.41 (218) 828 -2505 (612) 345 -3331 Sob Merritt 8 -628 -2605 Larry Kraaaka 8- 612 -345 -5601 Area Hydrolcgist OUR- Dlvisicr. of Waters Jan De Rosier, Secretary (served out of Region 4 headquarters) Beth Knudsen. Secretar y P.O. Box 823 Detroit Lces, MN 56501 Ron Morrei■ (501) 359 -6052 P.EGICN 6 (218) 847 -:579 Area Hydrologist 8- 359 -6052 e- 847 -1579 CNR. Division of Waters (served out of Region 3 Skip Wright John Line Stine - Detroit Lakes headquarters) Area Hydrologist Regional Hydrologist C10-Division of kite (2L8) E2? -2605 DNR - Division of Waters P.O. Ban 457 s2D0 Warner Roa Brenda thnson, Secretary y - 828 -2605 1 County Road B NE 5 Paul, MN :C6 Terry le,)cher Russ Schultz Spicer, MN 56268 (612) 772 -7910 Area Hydro%gist Shoreland MSert. Hydrologist (612) 7% -6271 or 6272 8 7% -6271 or 6272 K1 Lan , Secretar y D 9 eness D!,R- Division of Waters CWR- Division of Waters -612- 1221 Fir Avenue -ast (served out of Region 3 Dan Lafs - Spicer Pat lynch, Area F,arclogis Fergus - Is, MN 56537 headquarters) Molly Shcdten, Area Hydro'. ( 118) 7'9 -7576 8- 739 - 7576 (218) 628 -2505 8- 828 -2605 Bev Franzen, Secretary Tca Hovey, Arcs Hvarologis liil Strauss, Area Hyaroic Julie Ward - Fergus Falls Lonnie Thomas Leo Setsfried Jet Richter Marty Q DNR - Divislcn of Waters Area Hydrologist Lynn John!on, Secretary (served out of 1141ion 3 DNR - Division of Waters Ed Fick headquarters) Nichols Office Center Suite 160, 410 Jackson St. Shoreland M; t. Hydrolcgis REGION 2 (218) 828 -2605 8423 -2605 Mankato, MM 56001 (501) 389 -6713 CENTRAL OFFICE ^aniel G. R_tka '.;tonal Hydrologist Ttm Crocker 8- 389 -6713 DNR - Division of Waters CNR - Division of Waters Area Hydrologist Route 4, Box 19A Mary Krepela, Secretary 500 ftte Road S La Uaye 1201 East Highway 2 S Rapids, MN 55714 'Z1E) little Falls, HN 56345 Jeff Lewis 01 55 -4032 St. Paul, 1 55: 321 -4416 (612) 632 -2430 Area Hydrologist (6121 293 -4800 -30 -4416 Ytcki Erbele, Secretary DNR- Oivision of Waters Lfn Robinson, Secretary Box 111, 1400 E. Lyon Mike Mueller Marshall, MN 56258 f�:ward Christsan Area Hydrologist (5071 537 -7258 8 -537 -7258 A, -& Hydrologist DNR - Division of Waters Dhv- Otvlsion of Waters 915 South Highway 65 (served out of Region 2 Cartridge, HN 55008 Lori Lindsay, Secretary 4adcuarters) (612) 6894°_32 (2:8) 32, -4106 8- 693 -1301 E- 327 -4106 Robb Coilett - Uxbridge Jcnn Adams (612) 639-2 Ml Hydrelo 1st g rut 8-693 -1301 (serve d of Region 2 headquarters) Don -a 1.11Jeberg, (OVER) (218) 327 -4110 Sea etary 6- 327 -4110 rr , - „ •,, , (Continued) Minnesota Department of Trade and Economic Development May 2, 1991 Mr. Dolf Moon Director of Parks and Recreation City of Hutchinson 900 Harrington Community Development Division 900 American Center Building 150 East Kellogg Boulevard St. Paul, Minnesota 55101 -1421 612/296 -5005 Fax: 612/296 -5287 FOR YOUR INFORINPIATION Hutchinson, MN 55350 RE: Celebrate Minnesota 1990 Grant NCELE -00- 0037- D -FY89 Dear Mr. Moon: I am pleased to inform you that, on the basis of staff review of the final close -out package and final expenditure report for the above -cited project file, we are changing the status of the In Touch With Nature 1990 Project from "active" to "closed." I have enclosed a copy of the Grant Adjustment Notice implementing this change. • Congratulations on the successful completion of this project. Achieving the three major goals of the program - clean -up, beautification and improvement - allowed you to highlight your community during your 1990 Celebration. In addition, we know your project increased pride and stimulated citizen involvement in community affairs. We appreciate your efforts and the outstanding job of administering the grant. Please let me know if we can be of future assistance in your community development activities. Sincerely, Robert F. Benner Deputy Commissioner RFB:cd CM II /19 -CP Enclosure cc: Master File • � Ge9rdgt� i MINNFWfA vw An Equal Opportunity Employer GRANT ADJUSTMENT NOTICE CELEBRATE MINNESOTA 1990 PROGRAM State of Minnesota Grant # CELE -00- 0037- D -FY89 Adjustment #: 2 Grantee: ity of Hutchinson Project Title. In Touch With Nature 1990 Request Date: N/A Effective Date: 5 -1 -91 THE FOLLOWING ADJUSTMENT IN THE ABOVE GRANT PROJECT IS APPROVED X A. The status of this grant is now Closed X B. The amounts for this project are changed and /or final as follows: Former Change Final Celebrate MN 1990 Funds $ 23,166.00 $ (121.16) $ 23,044.84 Cash Expenditures 22,349.00 (22,349.00) 0 Volunteer 0 3,977.50 3,977.50 Donation 47,148.00 42,571.25 89,719.25 • TOTAL $ 92,663.00 $ 24,078.59 $116,741.59 C. Other (Narrative) Prepared by: Joseph D. Engles Terminal Input Date: Approved By: 5igna ure and Title Da e CM.GEN /III85 -1 • s League of Minnesota Cities 183 University Avenue East St. Paui. MN 55101 May 10, 1991 TO: Mayors, Managers, and Clerks FROM: Donald A. Slate Ny � Executive Directo>w Joel J. Jamni egislative Counsel SUBJECT: Senate Proposal to Freeze All Non -Union Local Salar over $35,000 until January, 1993 By a 57 -6 vote, the Senate on Thursday afternoon voted to freeze all state and local salaries over $35,000 from April 1, 1991 to January 1, 1993. Though inartfully drafted, the proposal seems to exempt employees covered by collective bargaining agreements from the freeze. Only Senators Belanger; Benson, J.E.; Brataas; Merriam; Neuville; and Waldorf voted against the measure. The language was added to H.F. 1631 /S.F. 1561, the Omnibus State • Departments Appropriations Bill. The bill already proposed a freeze for all legislators, judges, and constitutional officers. The following is the actual text of the amendment: The salary of a position in the state civil service or subject to the political subdivision salary limit in Minnesota Statutes, chapter 43A.17, subdivision 9, but not subject to Minnesota Statutes 179A, that is at least $35,000 a year may not be increased above its level on April 1, 1991, until January 1, 1993, unless this salary freeze is earlier lifted by law. Section 43A.17, subdivision 9, is the statute providing that the salary of a person employed by a statutory or home rule charter city, county, town, school district, metropolitan or regional agency, or other political subdivision of the state may not exceed 95 percent of the salary of the governor. Deferred compensation and payroll allocations for individual annuity contracts for employees are included in determining the employee's salary. The intent of the phrase "but not subject to Minnesota Statutes, chapter 179A" is unclear. Earlier versions of the amendment used a different phrase, which more clearly exempted employees covered by a collective bargaining agreement from the freeze. The section as proposed can be interpreted to freeze the salaries of all government employees except those employees subject to Chapter 179A, which is the Public Employment Labor Relations Act (PELRA). Since almost all city employees are subject to PELRA, including top managers and department heads, this interpretation would result in the freeze being imposed on only certain part -time and seasonal employees, which is certainly not the Senate's intent. If the amendment stays in the bill, it will almost certainly be amended to remove some of the ambiguity. If amended to clarify that employees covered by collective bargaining agreements are exempt from the freeze, there will almost certainly be a rush by local and state employees to join unions. There are several motives for the amendment, including a desire on the part of the Senate to share the pain of proposed freezes in legislative pay, as well as to pass a spending bill different than the House, By having different provisions for salaries, the Senate retains the flexibility to possibly drop not only the local and state salary freezes, but also to drop the judge and legislator salary freeze. However, given the political climate, there is a significant possibility that the across the board freeze (excepting union employees) may pass. Please contact your legislaors, and your employees, to inform them of the problems which will be caused by passage of the freeze. Retention difficulties and unionization efforts are obvious, but also make mention to them that given our obligations under the pay equity act, the freeze may result in a total freeze of all employee salaries, or widespread noncompliance with the pay equity act. • 0 . MEMORANDUM TO: CGMC Member Cities FROM: Tim Flaherty DATE: May 13, 1991 RE: Legislature's Tax Bill and Governor's Veto �� /� I ED N J OR ro 1, 1p.; C I On Friday, the Legislature agreed upon and passed a tax bill which has now been vetoed by the Governor. The Legislature's tax bill was substantially better for cities than the Senate proposal and even slightly better than the House proposal. Under the Legislature's bill, there would be no cuts in aid to cities other than the cuts already in current law. Levy limits would have been the same as under the House bill with a 3% increase in the levy limit base for all cities. Adjustments in the class rates for homes would have provided some additional relief for homes valued over $68,000. The attached materials compare the impact of the Legislature's tax bill with the . Governor's proposal to the Legislature and with current law. The figures show that the Governor's proposal would result in large property tax increases for average homeowners. In contrast, the bill passed by the Legislature and vetoed by the Governor would have provided modest property tax relief for many homeowners. The Legislature's bill would also have provided more commercial/industrial relief in most CGMC cities. Current Negotiations The Governor has appointed five representatives to meet with the Legislature's Conference Committee. These five people include Commissioner of Finance John Gunyou, Commissioner of Revenue Dorothy McClung, Lyle Schwarzkopf from the Governor's staff, Senator Duane Benson and Representative Terry Dempsey. These people will be attempting to negotiate a new tax bill with the Legislature. If they are unable to reach an agreement by May 20, a special session will be needed. This morning the Governor's representatives presented a new "IR property tax proposal." It included some changes in class rates and a minimum cut in state aid of $300 million in 1992. Although we have not had time to analyze this proposal, its impacts would be similar to the proposal the Governor submitted to the Legislature earlier. This IR proposal would result in large property tax increases and service cuts in Coalition cities. • Coalition Position and Su¢aested Actions The Coalition has consistently opposed the aid cuts and property tax increases that would result from the Governor's property tax proposal. The Coalition now must also oppose the same property tax increases and service cuts that would result from this new "IR proposal'. The tax bill passed by the Legislature has some significant advantages over the Governor's proposal. For example, when property taxes are included, the Legislature's tax bill would result in a total tax increase that is $70 million less than under the Governor's proposal. In our opinion, it is still likely that these negotiations could result in large cuts in aid and more restrictive levy limits. It is important that legislators and the public understand the advantages of the Legislature's approach and the disadvantages of what the Governor is proposing. Coalition cities should discuss these issues with their local newspapers. City officials should also contact their legislators, thank them for their support in the tax bill they passed and urge them to continue opposing the property tax increases and cuts in aid being proposed by the Governor. TPF /cm 0 L • 0 ADVANTAGES OF THE LEGISLATURE'S TAX BILL The Coalition of Greater Minnesota Cities opposes the aid cuts and property tax increases that would result from the Governor's property tax proposal. The Coalition believes the Legislature's bill has the following advantages: 1. The total tax increase -- including property taxes- -under the legislature's bill is over $70 million less than under the Governor's proposal. 2. The Governor wants to increase property taxes by cutting state aid. This is not a good way to balance the state's • budget. 3. State aid is good for the state. State paid property tax relief is what helps keep property taxes at reasonable levels. The legislature's bill helps preserve, rather than dismantle, this system of property tax relief. 4. State aid and property tax relief is not causing the state's budget problem. State aid to cities and counties was cut $50 million in 1991 and will be cut another $50 million in 1992. The Governor's focus on cutting state aid even more is an attempt to raise property taxes. • May 10, 1991 zo7%3 PROJECTED PROPERTY TAX IMPACT OF THE . LEGISLATURE'S TAX BILL COMPARED TO THE GOVERNOR'S PROPOSAL The attached figures show the projected 1992 property tax impacts of the Governor's proposal and the tax bill passed by the legislature. The figures show that the Governor's proposal would result in large property tax increases for average homeowners. In contrast, the bill passed by the legislature would result in property tax increases even smaller than under current law. Current Law ('92 CL) These figures show the estimated dollar increase in property tax in 1992 compared to 1991 under current law. The increases are due to the projected changes in local government levies and projected changes in the tax base in each community. The figures are projections of the dollar increase in taxes that would occur on a sample property that does not increase or decrease in value between 1991 and 1992. Impact of Governor's Proposal ( 1 92 GOV) These figures are also the projected dollar increase or decrease in property taxes in 1992 compared to 1991. They include all of the assumptions under current law plus the estimated impact of the Governor's property tax proposal. The projections assume that local governments would replace only 2/3 of their lost state aid with higher property taxes. In other words, the projections assume that all cities and counties would also make significant cuts in services. The large property tax increases on homes under the Governor's proposal are due to his proposed classification changes and the large cuts in state aid. The Legislature's Tax Bill ( 1 92 LG) These figures also show the projected dollar increase in property taxes from 1991 to 1992. The figures include all of the assumptions used for the current law projection, except that they also include the projected impact of the property tax bill passed by the legislature. The difference in impact compared to current law is due to some adjustments in the tax capacity rates for various classes of property and some additional restrictions on the levy authority for cities and counties. The legislature's tax bill would not result in the dramatic property tax increases that would occur under the Governor's proposal. All of the figures on the print -out are projections based on projected levy and market value data. Actual tax increases in 1992 will be significantly different in many cities. None of the figures reflect the refund that some homeowners might receive through the circuit breaker under each of the proposals. May 13, 1991 • 207W 05-10.1991 COALITION OF GREATER MINNESOTA CITIES THE BRIGGS and MORGAN PROPERTY TAX MODEL -__________________________________________-____---___-__-____ CGMCO31 -- COMPARISON OF CURRENT LAW, THE GOVERNOR'S ......... ___---- BILL AND THE LEGISLATURE'S ____ _------ ._.__________.__. ..._______ -------- - ------- - ------ BILL ON SAMP HOMESTEAD$ COALITION ....... _......... OF GREATER MINNESOTA _.... ___________ CITIES • 91 50K HS 92 50K CL 92 50K GV 92 50K LG 92 100K CL 92 100K GV 92 100K LG ALBERT LEA $519 +531 +5276 +523 +$83 +$494 +$17 ALEXANDRIA 5513 +532 +5260 +530 +584 +$458 +$35 AUSTIN $610 +518 +5284 +$9 +$48 +$487 -$25 BEMIDJI $610 +$17 +$240 +$13 +545 +2381 -$16 BENSON $552 +556 +&397 +$28 +5148 +5767 +527 BRAINERD $463 -$5 +5184 414 -512 +$294 473 BRECKENRIDGE $473 +537 +$360 +513 +$98 +$705 -$4 CAMBRIDGE $578 +825 +$256 -$3 +567 +$430 -$54 CLODUET $611 +894 +$387 +577 +$248 +5728 +$147 CROOKSTON $540 +$15 +$303 43 +539 +8550 -$50 DETROIT LAKES $610 -$12 +$207 414 -$32 +$304 -$85 EAST GRAND FORKS $590 -$5 +$261 -$17 -$12 +$439 -$92 FAIRMONT $485 +$90 +5327 +584 +5238 +5624 +$175 FARISAULT $606 +$19 +5254 +$9 +$51 +5416 -$26 FERGUS FALLS $545 +$19 +5259 +$11 +550 +$447 415 GOODVIEW $563 +$42 +&270 +529 - +$110 +$467 +530 GRAND RAPIDS $572 +S32 +5287 +524 +585 +$504 +$15 HUTCHINSON $612 +$33 +$288 +514 +888 +$495 -$13 INTERNATIONAL FALLS $486 +551 +$290 +545 +$136 +2536 +$76 JACKSON $450 +$35 +$330 +511 +$91 +2641 -$8 LAKE CITY $532 +510 +$221 +S2 +527 +5362 -$38 LE SUEUR $539 +546 +$292 +$38 +5120 +$526 +$55 LITCHFIELD $502 +234 +$257 +S24 +591 +5455 +$21 LITTLE FALLS $637 +$37 +$317 +525 +597 +8556 +813 LUVERNE $476 +552 +$314 +540 +$136 +$596 +$64 MANKATO $523 +$10 +2247 -$3 +526 +$424 -$49 MARSHALL $499 +540 +$272 +$35 +$105 +5490 +$50 MOORHEAD 5520 +$47 +5263 +$39 +$124 +5464 +$59 MORA $604 +584 +5375 +581 +$221 +5701 +$159 RIS $616 +537 +$369 +515 +$99 +$683 -$11 ULM 5479 415 +1236 +S6 +540 +5412 -$24 TH MANKATO $543 +S4 +$241 -S2 +&10 +5404 -850 NORTHFIELD $622 +54 +$232 -$5 +S9 +$359 -562 OWATONNA $565 -$22 +$191 -$31 -$58 +$281 -$126 PIPESTONE '$507 +545 +5340 +534 +5119 +2647 +$45 REDWOOD FALLS $593 +518 +5306 +S8 +547 +$542 428 ROCHESTER 5586 +$35 +5266 +$31 +592 +2450 +$33 SARTELL $536 +589 +$315 +$73 +5234 +$581 +$143 SAUK RAPIDS 5501 +$73 +5289 +$43 +5193 +5530 +569 ST CLOUD $554 +$46 +$291 +531 +$121 +6519 +$34 ST JAMES $495 +$67 +5350 +S52 +$177 +5675 +$93 ST PETER $621 +510 +&266 -S2 +$27 +5445 -555 THIEF RIVER FALLS $671 +582 +$406 +$63 +2217 +5755 +$109 WASECA $551 +$33 +5289 +$27 +588 +5514 +$25 WILLMAR 5563 +$24 +$255 +516 +$65 +5432 44 WINDOM 5597 +572 +2400 455 +$189 +$762 +S94 WINONA $536 +$21 +5258 +511 +$55 +5447 -$15 WORTHINGTON 5529 +$45 +5315 +$39 +$120 +&581 +$57 GROUP TOTALS $552 +$35 +5290 +523 +593 +5516 +$15 i S .SI,coQ H� %el 6<4Cl Hrh- • M F FINANCE COMMENTARY -- THROUGH MARCH 31, 1991 OR YOUR 111FQ BALANCE SHEET R �WP4 Cash: Once again, we don't overdraw our cash accounts, du that the conservative method of posting payables and receivables makes it look that way (remember: the balance sheet is only a "snapshot" of financial status) Accounts Receivable: Ever notice glance sheet don't match those of (separate sheet)? That's because Medicare discounts and credits for The handwritten $76,358.27 credit late in delivering our March check that the figures on the the "aged trial balance" the balance sheet includes "doubtful" accounts. is because the State was (it came in April)! Net Loss: It looks unusually large because of the unfinished au�it.Adjustments will be made in the April statement. INCOME STATEMENT Revenue Basically at or above budget. Expenses - Housekeeping: Greater throw -rug rental -- will reduce as Spring increases. - Interest expense: We caught up some bond - related interest to the City. - Administrative: Along with a "working capital" interest catch -up, there were expenses for MAHA dues and Spring convention, employment advertising and accounting fees (which include merger research). Please note the OHS bulletin that promises (again!) to catch up on claims from 1988 -90, a period we have a good deal of money owed to us. Speaking of cash, it appears we could make the May Bond payment albeit at the delay of some current accounts. A small confession: Before the March meeting, Ken Merrill told me that he has adequate cash to make the Bond payment should we be yet "stressed ". Also, Ken initiated an idea to help our cash flow even more ... but I'll let Ken discuss that at our meeting. 1 l • Administrator BURNS MANOR STATEMENTS OF INCOME 91/03 - 91/03 91103 - 91/03 FOR YOUR INFORMATION PAGE: 1 91/01 - 91/03 91/01 - 91/12 $227,195.49 $232,595.00 - 5,399.51 ANCILLARY SERVICES REVENUE $1,517.18 $0.00 1,517.18 DRUGS AND SUPPLIES $5,404.73 $0.00 5,404.73 TOTAL OPERATING REVENUE $234,117.40 $232,595.00 1,522.40 $655,993.08 $2,959,923.00 - 2,303,929.92 $4,642.79 $0.00 4,642.79 $12,973.70 $0.00 12,973.70 ---------------- --------- -- ----- --- ----------- $673,609.57 $2,959,923.00 - 2,286,313.43 OPERATING EXPENSES -BUDGET - -.. - .._..-- DUFERENCfi - ACTI AL..- _. BUDGET - ------ �.��..IFFRag .S CB f OPERATING REVENUE -•. 4 4. 0 42.62-- - - - - -8 2. 7-,420.00 - - -- 46,079 -.38- - -"24,- 121.20- --"527 DD 4-80- - � - RESIDENT- GARE- SERVT6E $8,012.67 - - - -- - 3,868.33 $21,620.82 $144,893.00 - 0 : PRIVATE & 3RD PARTY PAYERS $89,022.26 $109,319.65 - 20,297.39 5254,258.49 $1,391,163.81 - 1,136,905.32 MEDICAID $125,470.55 997,689.90 27,780.65 $359,059.38 $1,243,167.66 - 884,108.28 - - M RDLCA RP e1 2 ._7nq tlA Sub ee _19 eon qv .en .1. w. •owe en. .e wnn ...e .... $227,195.49 $232,595.00 - 5,399.51 ANCILLARY SERVICES REVENUE $1,517.18 $0.00 1,517.18 DRUGS AND SUPPLIES $5,404.73 $0.00 5,404.73 TOTAL OPERATING REVENUE $234,117.40 $232,595.00 1,522.40 $655,993.08 $2,959,923.00 - 2,303,929.92 $4,642.79 $0.00 4,642.79 $12,973.70 $0.00 12,973.70 ---------------- --------- -- ----- --- ----------- $673,609.57 $2,959,923.00 - 2,286,313.43 OPERATING EXPENSES - NURSING SERVICES - ---- -•. 4 4. 0 42.62-- - - - - -8 2. 7-,420.00 - - -- 46,079 -.38- - -"24,- 121.20- --"527 DD 4-80- - OTHER CARE RELATED SERVICES $8,012.67 $11,881.00 - 3,868.33 $21,620.82 $144,893.00 - 123,272.18 DIETARY SERVICES $25,743.52 $28,276.00 - 2,532.48 $78,268.44 $336,032.00 - 257,763.56 - AND LINEN SERVICE - $6- , 270,63 HOUSEKEEPING SERVICES $9,776.70 $9,676.00 100.70 $28,483.10 $117,646.00 - 89,162.90 PLANT OPERATIONS 110,021.98 $10,229.00 - 207.02 $41,782.91 $144,547.00 - 102,764.09 - - - -- T AX - ASSESSMENTS- &-- LI-GENSES -- -S'�;T " -- -g1 -, 001. 00 -- -- 446,00 ------- 53,441.00 - - l4 44- 0 73.00 - PAYROLL TAXES AND BENEFITS $25,370.31 $32,889.00 - 7,518.69 $82,831.72 $387,290.00 - 304,458.28 INTEREST EXPENSE $15,957.52 $7,939.00 8,018.52 $16,121.90 $73,581.00 - 57,459.10 _- - - -- DEPRECIATION EXPENSE - -- - - -- -$8 -, -821.00 - - - -- $8,821.00 - - -- 0.00 - -- 426 -, 463 .00 - - - - -- 1106,852.00- - - - - -- 78,389.00 - - LEASES AND RENTALS 521.20 $142.00 - 120.80 $146.60 $1,700.00 - 1,553.40 GENERAL & ADMINISTRATIVE $21,404.33 $15,277.00 6,127.33 $60,336.46 $165,474.00 - 105,137.54 - -- -NON- REIMBURSABLE EXPENSES - $20.77 ---____ - S70.00 ---- - --49, 23 -- $609.69 ------------- --TOTAL OPERATING EXPENSES- -- - - - -- - -- $242,610.25 ------- --------- -------------- $259,032.00 -. - - -- 16,421.75 ---------------- - - $695,916.02 ---------------- 53,420,396.0 ------------ -- $ ,42-"x, 479.98 -- ---------------- --- INCOME (LOSS) FROM OPERATIONS - - - $8,492.85) -- -------- ------ -------------- 1 - $26,437.00) -- 17,944.15 ---------------- ( - -- $22,306.45) ---- ----------- ( - $160,473.00) - -------------- - - - -- 138,168.55 OTHER INCOME AND EXPENSES INTEREST INCOME - - - - - -- $1,224.78 $1,416.00 -- - 191.22 -- $1,681.47 - $17,000.00-- - - - - -- 15,318.53 VENDING INCOME $0.00 $0.00 0.00 $0.00 $0.00 0.00 RENT INCOME 50.00 $0.00 0.00 $0.00 $0.00 0.00 - - - - -- MISCELLANEOUS INCOME- - - - - -- - -. 50.00 - - - -- $0.00 - - - - - - -- 0.00 - - - - -- $0.00 $0.00 - -- -- 0.00- -- GAIN (LOSS) ON SALE OF ASSET $0.00 $0.00 0.00 $0.00 $0.00 0.00 - -- TOTAL OTHER INCOME ----- ---- --- $1,224.78 ------------ -- -- -------------- $1,416.00 - 191.22 ---------- - --- $1,681.47 ------ ---------- $17,000.00 -------------- - 15,318.53 ---------- NET INC( (LOSS) f ----- $7,268.07) -- -------------- -------------- 1 S26, 021.00 17,752.93 ---------------- ( $20,624.98) ---------------- ( 5143,473.00) -------- - - - - -- 0 2,848.02 BURNS MANOR BALANCE SHEET AS OF 3/31/91 ACTUAL ACTUAL i PAGE: 1 ti ASSETS �. "I LAND AND LAND IMPROVEMENTS .CURRENT ASSETS - - BUILDINGS AND CASH ( 837,982.35) ( 832,180.98) ' -- ACCOUNTS -RECEIVABLE- TRADTi- -- 8397,800.04 -- - -- $379,058.79 -- - i ACCOUNTS RECEIVABLE OTHER 8426.91 83,124.36 INVENTORIES 814,104.32 814,104.32 _ PREPAI-iL 552..586.47 -. _. -_ -. -- _ —_. -- - -_ -_- $38,283,17 - ast =- -TOTAL GURRENT-A, TS - - -- 5426,935.39 - - - - - -- - - - - - -- - -- - - - - -- 8402,389.66 - - - - -- z ! ' ''� INVESTMENTS AND OTHER ASSETS 26, RESTRICTED SAVINGS 858,664.67 853,180.00 BOND- ISS UANCE COSTS - - - -- 510,344 -06 -- - 811,312- .26- -- BOND DISCOUNT gl $12,186.44 813,464.83 h� INV ACCOUNT 80.00 8224, L— DEB —n4 SERVE !07 !111(1 DG _ -- 583,-00 -00 -- "! DEBT REDEMPTION FUND 814,034.91 870,958.00 CAPITAL IMPROVEMENTS FUND 8266,429.03 8509,984.84 in oy TOTAL OTHER ASSETS 8444,659.11 8966,561.73 846,170.58 81,133,640.58 — $553,500. 812,156.80 843,659.99 b � ---------------- nl TOTAL PROPERTY AND EQUIPMENT 82,297,853.48 81,789,128.79 I rqq Annum-, DRPREC i -(MGRT f -8 84 - { e 19 - 7 9 7 1 _. ep �p • FOR YOUR iNFORMATION AS OF 3/31/90 " - 81,345,720.58 - _ ... - _. -.__ _ 8925,701.13 -, ------ ---- -- - - -- -- ------ ------- - -- TOTAL ASSET - -- 82,217,315.08 -- - - 82,294,652.52 �. "I LAND AND LAND IMPROVEMENTS 846,170.58 ,. BUILDINGS AND STRUCTURES 81,283,215.58 Iz F IXE D AND- MOVARY It EQUIPMENT i73 2,,%Ol 46 4'� CAPITAL LEASE EQUIPMENT 812,156.80 CONSTRUCTION IN l PROGESS 8223,808.06 ast 846,170.58 81,133,640.58 — $553,500. 812,156.80 843,659.99 b � ---------------- nl TOTAL PROPERTY AND EQUIPMENT 82,297,853.48 81,789,128.79 I rqq Annum-, DRPREC i -(MGRT f -8 84 - { e 19 - 7 9 7 1 _. ep �p • FOR YOUR iNFORMATION AS OF 3/31/90 " - 81,345,720.58 - _ ... - _. -.__ _ 8925,701.13 -, ------ ---- -- - - -- -- ------ ------- - -- TOTAL ASSET - -- 82,217,315.08 -- - - 82,294,652.52 BURNS MANOR BALANCE SHEET AS OF 3/31/91 �a B LIABILTIES AND FUND BALANCE CURRENT LIABILITIES ' - -- 4 C;URRENT -- MATURITY- -0E- DEBTT - - - - -. -- $1,481.43)- - NOTES PAYABLE 849,932.07 ACCOUNTS PAYABLE $149,556.38 - -- ACCRUED - L IAB" COMPENSATION 5117,931.08 PAYROLL TAX & WITHHOLDING ( 82,810.64) INSURANCE, - INTEREST -"ENT — - 426,462.50 -- OTHER ( 83,513.39) - --TOTAL - CURRENT- LI- AB LITIES ----- ----- ------ ;338- 076.57 -- LONG TERM DEBT $837,457.60 FUND BALANCE - DONATED SURPLUS ------ S593,534.13 - RETAINED EARNINGS 8612,553.57 ---------------- -- SUBTOTAL -. $1 206 087 70 AS OF 3/31/90 - 4----51, 481 .431 $0.00 8149,299.99 $98,040.72 $6.47 -- 230,251.90- $15,498.72 - ----- 527,1, 61.6.37- CURRENT NET INCOME (LOSS) ( 5162,306.791 /yl, to Bl B - - - - -- °�+ ._._._..51,043,780.91 ---------------- LIABILITIES & FUND -- BALANCE-- . - -. -- 32,217,315.08 5839,486.11 -_ - - - --- $586,874,88 $612,553.57 ---------------- _. _.J 1,199, 428.45.- 1 $15,878.41) --------------- - -1,183,550.04 - - -- --------------- - $2,294,652.52 PAGE: 2 4/25/91 HUTCHINSON UTILI16 COMMISSION PAGE i r BALANCE SHEET FOR YOUR INFORMATION f i C iA r MARCH 31, 1991 _ C1 ASSETS UTILITY PLANT - AT COST LAND 8 LAND RIGHTS DEPRECIABLE UTILITY PLANT TOTAL UTILITY PLANT LESS ACCUMULATED DEPRECIATION TOTAL ACCUMULATED DEPRECIATION CONSTRUCTION IN PROGRESS TOTAL CONSTRUCTION IN PROGRESS TOTAL UTILITY PLANT DEPREC VALUE RESTRICTED FUNDS 8 ACCOUNTS FUTURE EXPANSION d DEVELOPMENT MEDICAL INSURANCE BOND d INTEREST PAYMENT 1986 1986 BOND RESERVE CATASTROPHIC FAILURE FUND TOTAL RESTRICTED FUNDS 6 ACCOUNTS CURRENT 8 ACCRUED ASSETS CASH IN BANK INVESTMENTS 6 SAVINGS ACCOUNTS ACCOUNTS RECEIVABLE INVENTOR_ IES - �� - AREPAID INSURANCE -- - - _ - ACCRUED INTEREST RECEIVABLE TREASURY BILL DISCOUNT _ TOTAL CURRENT 6 ACCRUED ASSETS DEFERRED CHARGE - -- _ -- - BOND DISCOUNT 1986 _- CLEARING ACCOUNT TOTAL DEFERRED CHARGE TOTAL ASSETS • w r r TOTAL +� ■ w C 790,012.25 25,884,025.79 26,674,038.04 C (13,653,356.34) (13,653,356.34) C . 253, 046.28 - � 253,046.28 13,273,727.98 C _.. 8,887,483.00 100,000.00 _ 233,109.85 _ 392,000.00 750,000.00 C 10,362,592.85 C ._, 1,647,208.85 66,467.78 1,574,794.92 - c. 545,787.87__ 54,972.86 312,897.61 ..0 (60,980.95) _ - _ 4,141,148.94 - 60,661.93 231.47 60,893.40 C. 27,838,363.17 Ll l L • 4/25/91 HUTCHINSON UTILOS COMMISSION PAGE 2 • I BALANCE SHEET C MARCH 31, 1991 .. • w w r TOTAL w w• r -�- - -- MUNICIPAL EQUITY !, LIABILITIES - ' MUNICIPAL EQUITY C MUNICIPAL EQUITY _ 23,163,216.53 UNAPPROPRIATED RETAINED EARNINGS 1,044,886.72 ' _ CONTRIBUTION TO CITY (137,500.00) TOTAL MUNICIPAL EQUITY 24,070,603.25 LONG TERM LIABILITIES -MET OF C CURRENT MATURITIES . .. - 1986 BONDS . 2,635.000.00 - TOTAL LONG TERM LIABILITIES 2,635,000.00 C CONSTR CONTRACTS 6 ACCTS PAY RETAIN - TOTAL CONSTRUCTION 8 ACCTS PAY .00 C • CURRENT A ACCRUED LIABILITIES NOTE PAYABLE - LEASE PAYABLE 2,653.52 ACCOUNTS PAYABLE 848,355.08 _ INTEFEST ACCRUED 47,451.90 ACCRUED PAYROLL 26,746.66 C -- ACCRUED VACATION PAYABLE 107,201.24 '= ACCRUED MEDICAL FUND - 30, 033.U0 CUSTOMER DEPOSITS 69,776.81 OTHER CURRENT 6 ACCRUED LIABILITIES 541.71 w - TOTAL CURRENT A ACCRUED LIAe 1,132,759.92 I. - i TOTAL MUNICIPAL EQUITY 8 LIAB - -- - -- 27,838,363.17 L L C I 0 – _.. 4/25/91. INCOME STATEMENT 2,174,242 50 OPERATING REVENUE 9,153,250.00 SALES — ELECTRIC ENERGY 2,233,052.36 SALES FOR RESALE .00 NET INCOME FROM OTHER SOURCES 10,982 06 SECURITY LIGHTS 3,368.00 POLE RENTAL 1,916.25 _– SALES — GAB _._. . _ .1,515,127.42 TOTAL OPERATING REVENUE 3,772,446.09 OPERATING EXPENSES PRODUCTION OPERATION 129,965.28 PRODUCTION MAINTENANCE 11,420.23 PURCHASED POWER 1,250,072.07 TRANSMISSION OPERATION 1,147.27 TRANSMISSION MAINTENANCE 6,702.86 ELECTRIC DISTRIBUTION OPERATION _ 52,469.83 ELECTRIC DISTRIBUTION MAINTENANCE 22,882.25 – MFG GAS PRODUCTION OPERATION 773.38 _ - MFG GAS PRODUCTION MAINTENANCE - - _ _ .00 PURCHASED GAS EXPENSE 1,136,071.73 – GAS DISTRIBUTION OPERATION 57,314.98 - GAS DISTRIBUTION MAINTENANCE -- 7,002.21 — CUSTOMER EXPENSES 31,581.52 CUSTOMER SERVICES 4,345.08 --_ _ ADMINISTRATIVEA GENERAL EXPENSES 213,378.13 DEPRECIATION 191,100.00 TOTAL OPERATING EXPENSES 3,116,229.82 OPERATING INCOME 656,216.27 OTHER INCOME AND DEDUCTIONS OTHER — NET (4,553.22) INTEREST INCOME 120,882.22 MISC INCOME /EXPF_NSE 1,965.76 INTEREST EXPENSE 40,035.00 TOTAL OTHER INCOME AND DEDUCTIONS 78,259.76 NET INCOME 734,476.03 HUTCHINSON UTILOS COMMISSION HUTCHINSON, MINNESOTA STATEMENT OF INCOME 6 EXPENSES MARCH 31, 1991 PREVIOUS CURRENT YEAR TO DATE YEAR TO DATE PAGE 1 0 �. f FOR YOUR INFORMATION BUDGETED BUDGET ANNUAL YEAR TO DATE DEVIATION BUDGET 2,355,681.59 2,174,242 50 181,439.09 9,153,250.00 30.00 .00 30.00 .00 15,992.24 12,659.62 3,332.62 35,461.54 3,234.00 3,750.00 (516.00) 15,000.00 .00 .00 .00 4,000.00 1,769,i31.45 1,567,500.00 201,631.45 4,800,000.00 4,144,069.28 3,758,152.12 385,917.16 14,010,711.54( 139,772.14 137,796.22 (1,975.92) 1,070,588.00 j -� 26,303.24 27,187.50 884.26 314,050.00 I _ - 1,308,097.71 1,152,973.00 (155,124.71) 4,448,894.00 - 79.45 487.00 407.55 3,600.00 r 7,592.44 6 (1,287.44) 18,000.00 _- 42,921.06 48,177.50 5,256.44 153,190.00 38,339.59 36,641.00 (1,698.59) 106,600.00 1,363.91 761.00 (602.91)_ _ _ –.. _.. .(100.31) 3,200.00 _ 100.31 ...– .00 500.00 1,189,419.11 1,148,400.00 (41,019.11) 3,960,000.00 45,434.12 55,252.20 9,818.08 – _ 193,870.00__ – 9,719.76 7,500.00 (2,219.76) 55,200.00 29,791.72 32,967.38 3,175.66, 128,154.00 C 4,630.60 4,464.00 (166.60) _ 18,600.00 283,428.95 _ _ 258,309.61 (25,119.34) 982,318.00 i 200,175.00 224,196.00 24,021.00 800,700.00 3,327,169.11 3,141,417.41 _ .(185,751.70) 12,257,464.00 _ 816,900.17 616,734.71 200,165.46 1,753,247.54 (, 17,570.84 (4,865.00) 22,435.84 7,500.00 244,216.86 131,457.60 112,759.26 876,384.00 896.85 210.00 686.85 10,500.00 34,698.00 33,262.00 (1,436.00) 138,748.00 227,986.55 93,540.60 134,445.95 755,636.00 1,044,886.72 710,275.31 334,611.41 2,508,883.54 C i a L ( HUTCHINSON MEMORANDUM FIRE DEPARTMENT 205 Third Avenue South East H UTC H I N SO N, MINNESOTA 55350 FOR YOUR INFORMATION DATE: 413W TO: Mayor and City CM)d FROM Brad T Emans, Hutchinson Fire Chief SUBJECT: MONTHLY FIRE DEPARTMENT UPDATE There were 17 fires in the month of April. Of those 17 fires 2 were barn Tres and 1 a mobile home. The Fire Department had 5 drills for the month indudirtg a large area search and 3M tour attended by all 40 members. The rural tuck committee will be going to Wiscorusin and Florida to look at Truck MFG Pfatrts. The rout is being worked on by Steve Sdw mm and a representative from Laraway Roofing_ It lootks We we are going to gat a complete new roof at M darge, this is a dyed credit to Steve Sdaamm. N you we him tell him thanks for the good job. he saved us $20.000 at least. We have tour freWers attendng State Fire School. the dates are May 3-5. • Ibb Hutchinson Community Development Corporation Board of Directors Wednesday, April 3, 1991 Chamber Meeting Room Directors Present James Bullard - Chairman Keith Weber Phil Graves John Mlinar Carol Haukos Larry Fraser FOR YOUR INFORMATION Others Present John Bernhagen -Exec Director Kathleen Skarvan -'Chamber President The meeting was called to order by Chairman Bullard. Motion was made by Weber, seconded by Haukos and carried to approve the minutes of March 6, 1991. Motion by Mlinar, seconded by Haukos and carried to approve the Financial Report. Bernhagen reported that the item listed last month for Options to Purchase and Legal Professional Services will be transferred out of our account to the Shopko Phase I I city account. Due to the resignation of Keith Weber because of a job relocation, the board elected a new member. Motion by Graves, seconded by Mlinar and carried to elect Larry Graf to fill the unexpired term of Keith Weber until September, 1992. There was a great deal of discussion as to whether HCDC could become more self - sufficient concerning operational funding. It was felt this would be most appropriate for the stability of the corporation. An additional concern is the possible cut backs at the city level. Chairman Bullard will appoint a committee to suggest a course of action. Bernhagen is to investigate structures other Communities are using. Bernhagen gave a Shopko Phase I & 11 update. The 1991 Work Plan was discussed and the Board representatives to the various committees are to begin their particular assignments. There being no further business the meeting was adjourned. • 0 PIONEERLAND LIBRARY SYSTEM FOR YOUR .INFORMAJ10f Finance Committee ' April 8, 1991 Members present: Arlen LaCombe, chairman, Big Stone County Carol Conradi, treasurer, Willmar Judy Bohm, Chippewa County William Scherer, Hutchinson Absent: Orville Rudningen, Swift County* *Excused absence Others present: Burton Sundberg, Library Director The committee mecting was convened at 6:30 n.m. by Chairmen i.aCombe. The committee compared the check registers with the checks and invoices, and approved payment of all bills and payroll checks upon a motion made by Scherer/ Bohm. The committee also set the date of Monday, 6:30 p.m., May 20, for the purpose of considering the Director's proposals for the 1992 budget. Chairman Lacombe adjourned the meeting at 7:15 p.m. Recorded by, • Burton L. Sundberg, Director P W2 /DTAHnE 0 � 9 4tl 11 FUND N NT ^ ESLA2tI I0M -. -- BALANCE CARRIED FORWARD • 010 RECEIPTS 5100 RESERVE Sln AID 5102 FED,MAL ESTABLISHMENT GRANT 5110 RIG STONE COUNTY 115-- LMLPEEW4- COUNTY —.- ° 5120 KANOIYOHT COUNTY 5122 LAC OUI PARLE COUNTY 125- MC_L1 =UO.. COUNTY-- .. .____._ .. 5130 ME'KER COUNTY 513Z RENVILLE COUNTY 135.-SWif- T_ANNTY___ -_.. - 5137 YELLOW MEDICINE COUNTY 5140 APPLETON $146 FAIRFAX 5150 GLF.ICOF 1 S.5-OAACE W I LL .._ -_.... 5157 GRANITE FALLS 5160 HUTCHINSON 517D LITCHFIELD S1TZ OLIVIA 175- OaTUNVILLE-- - 5180 WILLMAR SIBS BIRD ISLAND 5 195 HECIOR 5200 MAOISON % ZO5 CASH AELEIPTS C SALES TAX 5420 GIFTS • TOTAL RECEIPTS • 020 REINAUSEMENTS (LOCAL GOVERNMENT) 5801 REIMBURSEMENTS - CHIPPEWA COUNTY 825.- a81NeUR4ENEkr -%. �L1V1A_(MAIERIALS Sd10 REIMBURSEMENTS - BFNSON (MATFATALS 5U4U REIMS - CHIPPEWA COUNTY (MATFRTALS 8 5J_ AcInB _..J1JN[EYIOEJ.(HATERIALS.ONLY e • TOTAL REIMBUSEMENTS (LOCAL GOVERNMENT) • 030 OTHER REIMAURSEMENTS Sd70 7TH.R REIMBURSEMENTS TDIAL- OINEa- .ElKaUR$EMENTS_.._____ _ .. ONU 5910 GLENCOE FUND 5920 KCWL 9 22. LOCA4- F1U1PAEriT_CJ(LSCELLANEDUS_.- ° 5950 SALES TAX 5960 SMIF -FAK GRANT L RECEIPTS AND BALANCE l J iJ PIONE'KLANJ LIJ SYSTEM INTtOAATFJ FIN L SYSTEM REVENUE MINE CAROL CONRADI, TREASURER, PLS __ __ CURRENT .. ACTUAL BUDGET THIS -HUNTH 8 90,660.50 28,514.00 .00 365.000.Op .00 15,121.00 .1)0 22,973.00 .00 .. 77,2V5.OU 19.323.75 116.001.OU 27,533.1)0 31,673.00 1.91d.25 75.126.00 ld,781.50 11,0.5.OU 17,753.75 43,719.DU 10.929.75 .35,942.00 U.985.50 25.204.00 6.301.1)0 9,677.00 2.419.25 --- - - - -.- .19.353.00 _.. 4.838.25 9,2UR.OU 2.302.00 27,4d7.OU 6.870.50 4,01D.01) /,007.50 27,043.OU >,510.75 60,OU4.0U 15.JD1.00 _... .. 4,146.00 _ 1,u37.00 41,525.04 lu,d91.50 20,71 5.179.15 13,340.01) 3.194.04 95,732.00 23,933.00 9.11)8.01) .u0 - 13,148.00 . .00 A,037.O0 2.0l..Z5 14, 3,735.00 ,- 10,359.00 2,58V.75 50.000.0. 6,532.55 3,01)0.00 500.00 ._ 7,SUO.OU 610.46 1,353.016.00 215.687.05 16.000.00 4,546.61 UNLY) -... - 2,000.00 .00 ONLY/ I,)24.OU .00 UNLY) 25,DIO.DU .00 I _ ___.,...11,7.4.00 .uO 56.118.00 4.548.61 2,500.00 2.946.74 ..2,500.00 2.944.74 APRIL 1991 counlY 34 (F5161 P40e AS OF 4/91 Fill 51021VI V:rIlt PERLENT OF YEAR 0:4 ACTUAL BOGY - ALT .. . ...._ YEAR -TO -GATE DIFFERENCE PCT $136,439.17 .00 id,514.600 U Y0,23S.OU 274,765.00 25 .00 1.5.121.40 U 11,466.51) 11,486.50 50 39 36,041.50 50 .. 55,533.00 SV.461.00 49 15,R16.50 15,636.50 SU 37.S.3.OU 37,561.00 SU 35,SU7.tu 35,577.50 SU d1,8>9.5u 21,tl5 /,50 SO 17,971.00 17.971.40 SU 12,602.OU IZ,602.U0 51) 4,638.50 4,83d.50 SJ f 9.676.51) i,676.>0 SU 4,6U4.OU ...04.00 50 11, 7.1.04 13,741.00 SU 2,01S.OU L.415.U0 50 11,021.50 IL,0ZL.50 SU 30,OU7.00 31),UDZ.00 50 2,074.00 2,074.00 SO 21,763.00 71.763.u0 50 17,)>9,SV 11),359.50 50 6,650.00 0,65U.u0 50 47,805.01) 47.666.UO SU 4.6.4.00 4.604.UO SU 3,207.00 V.tl61.V0 25 .. _ 4.029.51) 4,1) 26.50 S0 7,470.00 7.470.1)0 50 5.119.51) 5.179.50 50 17.5bl.79 32.416.,1 35 515.00 2,465.00 17 2,853.3d 4,646.62 36 _- 548,371.67 604.644.13 41 - 8,549.61 1.451.39 53 2,849.53 844.53- 142 I.56S.O0. 241.40- lid l0,OJO.0U 15,1)14.00 40 .00 11.184.00 J 22,962.14 33.155.86 41 6,213.24 $,773.24- 2S1 6,273.24 3,773.24- 251 1,390.OJ .00 .OU 1,391.00 0 2,942.00 300.00 1,080.OU 1,d62.00 37 _.. ._.. __. .. 2, OU 0.00 ..- .00 .00 2,000.1)0 0 2,0u7.OJ .UO .00 2,UOU.uo U .00 3,000.uo 3, OJ7. Oo 3,UOU.UO- U 8,332.00 3,300.00 4.080.00 4,252.00 49 1,419,966.00 226.464.40 S4I.6d7.OS 83d.476.95 41 1,419,966.00 226,484.40 S81,667.05 83d,218.95 41 $317,144.90 $718,126.22 . �" `S. , ,. '• �1s.+ NR 1:_s ° s.iar✓ -..a' L:s.._ .,.sxu'..:e3:�` 3 : " " e c j M 36 .00 1,917.36 1.497.64 ~ -_ - - -- .00 .00 VZ /JAI PIONEEALANJ 413RARV SYSTEM CDJYfY 34 APRIL 1991 28 4 /JS /91 INTEGRATED FINANCIAL SYSTEM 12,715.00 IFSI,3 PAGE 1 141SS]SO BE FUND EXPENDITURE GUIDELINE AS OF 4/91 EJO: 4 /05/91 13:29:42 IAA V 18.635.00 2,488.29 7,796.69 PE RGENT Of - _- TE AR� 11: • 360 OTHER 6505 [0570022 SUPPLIES AND QUIPME NT , • ACCOUN DESCR IPTIO N CURM ENT ACTUAL ACTUAL BOGY - ACT 6510 _ SUPPLIES AND PRINTING _ 27.494.00 4UDGET _� THIS YEAR -TO-DATE DIFFERENCE PCT 6515 •• Ol �_LBR A 1,000.OD 20.00 1.203.20 ._ -.- • 100 PERSO441. SERVICES 6105 SALARIES AND WAGES 984,159.00 73,A88. 294,341.03 589,857.97 33 • 6110 H INSURANCE 6525 1,919. _ 6,976.02 _ _1_:,023.98 13 Z,086.dl 6220 HE AL TH LNSURANCE - DEDUCTIBLE _2 4,000.00 _ 204.72 1,466.66 2,533.32 37 234.00 5130 RETIREMENT INSURANCE 90,470.00 7,479.17 )1,)55.11 57,514.29 37 .00 PERSONAL SE RVltE 1,000,029.00 83,092.63. 136,099.44 663.929.56 34 _ .___11,500.00 _ _ 100.00 _ .00 272.12 A 6 8 - ADULT 13,000.00 22,072.50 43.164.67 70,859.31 38 1.600.00 F L 0 BJKS - CHILDREN 322.000.00 2.722.96 13.064.3 16.9)5.17 41 3.0 00._ 0 0 5 GENERA REFEREN 16,000 !0,445.58 5, 554.42 65 COYIINUING EDUCATION - 0 T00 [G pERALS - 26,750.00 _819.36 265.45 21.607.07 5,142.93 $I 6556 5 PAMPHLETS 300.09 .00 55.59 244.41 l9 8 OL MATERIAL 4,849.00 - .00 .._. _ _1.750.So _ _ 3 - ] 691.14 - 1,520.00 TZ 59 6230 BENSON LIBRARY MATERIALS 1,339.00 186.91 647.86 10,283.62 46 25,909.64 6235 CHIPPEVA COUNTY LIBRARY MATERIALS 25.910.00 1,914.64 4,990.31 20.019.69 20 1,362.37 6_240 MJVIEVI MATE 11,784.00 1,978.69 4.319.18 7.464.62 37 _ KCN 6245 WIN FILNS _ 4.000.00 .03 1.800.00 2.200.00 45 66)0 6250 VIDED TAPES 5,000.00 219.91 1,557.48 3.447.52 31 6255 AUOID DIS CS AND TAPES 400.00 .00 S32.16 132.18 -_ - - 1_33_ 75 6263 SLIDES AND FILM STRIPS 250.00 .00 - _ .00 250.00 b _ 2,210.5) _ _ ____ 6265 MICXFORMS 30O.DO. .00 35.00 265.00 12 •� 627 61 40INS 1 l 000.00 469.24 __. 469.24 - _ 530.76 47 - . - - -- _ ____ • TOTAL MATERIALS . _ 262,982.00 - -_ _ 22,669.46 104.00.49 138,571. 51 U 6110 OCLC AND OTHER CHARGES 6320 COM VEN CHARGES • TOTAL CATALOGING • 130 VEHICLES 6350 OPERATION AND MAINTENANCE 63 60 INSURANC 6310 AMORTIZATION • TOTAL VEHICLES 14,600.00 _3,415.30 6.000.Oa 26,015.00 7,035.74 58 _ 12,739.30 47 19.775.04 51 1.284.98 5,317.56 9,232.44 36 .00 1,917.36 1.497.64 56 -_ - - -- .00 .00 8.000.00 0 1.284.98 7.236.92 18,780.08 28 4,297.55 4,702.45 - -- 48 .00 0 4.250.60 d,464.40 33 8,548.15 _ .14 _ 3a r • 140 COMMUNICATION 2,655.00 3,144.95 h L. 236. 49 641 TE AND LINE CHARGES 9.0 00_00 _ 1,225_97 T 6420 TERMINAL MAINTENANCE 1,000.00 .00 0 6430 POSTAGE AND SHIPPING 12,715.00 990.81 __ _ 1,343.34 • TOT COMMJ 22 7 15.00 2,206.76 4,297.55 4,702.45 - -- 48 .00 0 4.250.60 d,464.40 33 8,548.15 _ .14 _ 3a r � NEW , EQUIPMENT 2,655.00 3,144.95 1.418.51 L. 236. 49 - S3 6460 l /I EQUIPMENT •09 •00 1,004.00 0 64TO PA14TENANCE AND CONTRACTS _1,000.00 _ 15,000.00 __ _ 1,343.34 6,375.16 8,621.82 43 • TOTAL EQUIPMENT 18.635.00 2,488.29 7,796.69 10,858.31 42 • 360 OTHER 6505 [0570022 SUPPLIES AND QUIPME NT 1,500.00 645.42 2.118.45 tl16. 45- 155 6510 _ SUPPLIES AND PRINTING _ 27.494.00 2,662.89 9.]31.)) 1]. t62.b7 35 6515 PROMOTI04AL AND PROGRAMMING 1,000.OD 20.00 1.203.20 203.20- 120 6522_ MILEAGE_ANO MEETINGS - STAFF 6,000.00 635.SR 2,166.65 3.811.15 36 ( 6525 MILEAGE AND MEETINGS - TRUSTEES 4.000.00 616.08 1.911.19 Z,086.dl 46 6510 PROF. MEMBERSHIPS (TRUSTEES) 400.00 .00 234.00 166.UO 59 1 / 65]5 INSURA .00 12.872.00 1,372.00- 112 6540 _ _ ADS AND LEGAL NOTICES _ .___11,500.00 _ _ 100.00 _ .00 272.12 172.12- 272 6545 AUDITING 1,500.00 1.600.00 1,600.00 100.00- 107 M 6s5O 803KXEEPtNG 3.0 00._ 0 0 225.00 _ _2_.110.00__33 6555 COYIINUING EDUCATION - _ 500.00 .00 .00 SOD. JD 0 i 6556 SC40LARSKIP FUND 1.000.00 203.65 )7).22 626.78 37 6560 EXT ENSION CONTRACTS 5,500.00 11.670.00 _ 3,980.00 1,520.00 TZ 59 • TOTAL OTHER 63.494.00 10,283.62 37.S$4.36 25,909.64 i • 27.63 1,362.37 2 • li0 SPEC LE 620 GLEN[JE FRIENDS. 1983 1,390.00 •00 5 5620 KCN 3,022.00 .00 _ 2.345.60 _ 1,096.40 63 _ 66)0 LOCAL EQUIPMENT 2.000.00 2.913.48 3.348.7 1.)48.24- 147 6650 STATE SALES TAX 2.000.00 428.72 699.76 6 1.300.24 75 + • TOTA SP€ 8 _.. _. .),362.20._ -_ 6 60247 _ 2,210.5) _ _ ____ iS •• T ALL LI BRARY 1.423.310.00 _ 128,121.16 529,106.48 894.201.52 37 _ BALANCE LEFT ON NAND 128,127.16 _529.108.48 ___. 894,211.55 _ 37 $189,017.74 $169,017.74 16.608.00 .00 9.571.26 Z4,000.D0_ _2�T19. 00 11,260.70 _ 40,608.00 2,739.00 20.832.96