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cp12-30-1991 cAGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, DECEMBER 30, 1991 1. Call to Order - 4:30 P.M. 2. PUBLIC HEARING -- Expansion of Area Included In Development District No. 4 Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution 3. Consideration of Recommendation for Youth Center Relocation (Dry Dock) Action - Motion to reject - Motion to approve 4. Consideration of Appointment of Kathleen Skarvan to Police Civil Service Commission Action - Motion to ratify appointment • 5. Consideration of Time for City Council Organizational Meeting On January 2, 1992 Action - Motion to set time for 4:30 P.M. 6. Consideration of Bingo License Application for American Legion Action - Motion to reject - Motion to approve and issue license 7. Consideration of Adopting Youth Center Budget for Fiscal Year 1992 Action - Motion to reject - Motion to waive reading and adopt Resolution No. 9630 8. Resolution No. 9631 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt 9. Resolution No. 9632 - Transferring $32,000 From The 1980 Tax Increment Debt Service Fund To 1990 Tax Increment Debt Service Fund Action - Motion to reject - Motion to waive reading and adopt L' .G 3 10. Resolution No.. 9633 - Resolution Releasing Pledged Securities • To First State Federal Savings & Loan Association, Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt 11. Consideration of Merit Increase for City Administrator Action - Motion to reject - Motion to approve 1.5% 12. Adjournment • .PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, DECEMBER 19, 1991 • PUBLICATION NO. 4333 NOTICE OF PUBLIC HEARING ON EXPANSION OF AREA INCLUDED IN DEVELOPMENT DISTRICT NO. 4 NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson will hold a public hearing on the proposal that the City Council approve the inclusion of additional property in Development District No. 4 (the Development District) previously designated by the City Council, pursuant to Minnesota Statutes, Sections 469.124 and 469.134. The public hearing will be held at 4:30 P.M. on December 30, 1991, at the Hutchinson City Hall, 37 Washington Avenue West, Hutchinson, Minnesota. The additional property proposed to be included in the Development District is generally described as: Block 47 and Block 48, N 1/2 of City, including the entire street right -of -way of First Avenue N.E., Hassan Street, Washington Avenue, Adams Street, and Jefferson Street that immediately surround said Block 47 and Block 48 and all alleys included within said blocks. • All who wish to be heard as to the inclusion of the additional property in the Development District will be given an opportunity to express their views at the time of the public hearing or may file written comments with the City Administrator prior to the public hearing. • P"', 41 PE: i 02 ` 50FN EHLERS & A'= SOCIATES F. r. PAODIFIDATION TO • DEVELOPMENT DISTRICT NO. 4 CITY OF HUTCHINSON, MINNESOTA HEARING: DECEMBER 30,1991 ADOPTED: DECEMBER 30, 1991 C] ZHutch17 n U z d' Etc: 5 1FfeI EHi LEF' '3 r'== _''_:HTE P. INTRODUCTION This Development District Modification has been prepared under the requirements of the Minnesota Tax Increment Financing Act (the "Act "), Minnesota Statutes, Section 469, as amended. The City herein proposes to expand Development District No. 4 to provide financing for a commercial development proposed by Erickson's Diversified Corporation and The Everest Group (the "Developer ") and other undesignated developers. SECTION I. MODIFICATION TO TAX INCREMENT FINANCING DISTRICT NO. 4 This modification is intended to provide the City with the jurisdiction to complete development contracts for the area described in Exhibit A and, If necessary, execute the early stages of redevelopment. The City fully anticipates the proposed development to provide for an increase in jobs, tax base, and the protection of existing tax base in the Central Business District and the Central Business District fringe area. The City Council anticipates creating a Redevelopment Tax Increment District in February or March, 1992 pursuant to Minnesota Statutes, Section 469, as amended, in conjunction with Development Agreements, land acquisition contracts and other related project terms and conditions. This modification Is made a part of Development District No. 4, last modified April 24, 1990. • C. 11 1 ThQ City will comply with all laws relating to Development Districts, Tax Increment Redevelopment Districts and Tax Increment Finance Plans, Including but not limited to: • A. Use of tax increments B. Acquisition of property C. Re -use of acquired property D. Development contracts E. Environmental Issues F. New employment G. Employment retention H. New tax base and retention of existing tax base Adopted this 30th day of Devember, 1991. • Mayor City Administrator • �a . EE TO: Mayor & City Council FROM: Dry Dock Board DATE: December 24, 1991 RE: Youth Center Relocation With the lease at our present location ending 12/31/91, the Dry Dock Board requests council action to enter into a six month agreement with Lowell Wakefield for the property located at 26 Washington Avenue. The board feels this location will provide adequate space, 1080 square feet for drop in activities. In addition to the drop in facility, the board recommends providing 9 -12 activities outside the facility (i.e. dances, D.J., speakers) at other locations within the community (i.e. Civic Arena, School, Armory) in 1992. By choosing to relocate to the Washington Avenue site, the 1992 • Budget could be cut by $17,200, which would address the budget shortfall of the previous two years. Also, by choosing to relocate off of Main Street, the Youth Board members felt there would be less conflict with youth that choose to hang out directly on Main Street. Included in the revised 1992 budget proposal is $500 for temporary employees to provide support at the off site activities, as well as pro- viding coverage of the facility when the manager uses vacation. There is $750 budgeted for repair and maintenance, which will be used to address modifications to the proposed facility i.e. snack bar, office and window coverings. For offsite programming, $1,000 was added to other contractual, which will allow the board to provide quality entertainment at various locations around the community. The board feels that by providing quality enter- tainment, the youth will respond by turning out for the events where ever they might be located. Finally, under machinery and equipment, $5,000 is earmarked for equipment that will include a television, V.C.R., stereo, tables, chairs and office furnishings. The board feels strongly that the youth need to be involved in the reorganizing of a new facility, and we feel confident we can be fully operational by the weekend of Januay 18th. • City Hall Park: & Recreation Police Department 37 I-Vashington Avcnue 1% 900llarrington Street 10 Franklin Street tiout /r (6I2) 587 -5151 (612) 5.17 -2975 . (612) 5S7- 2242 Hutchinson, Minnesota 55350 n.;,, i , -1. i , . r� I Mayor & City Council December 24, 1991 Page two The board is also interested in reviewing additional suggestions for a Youth Center including a possible addition at the Recreation Center, and the possibility of the firebarn location during the upcoming year. klm 0 0 0 • American Legion 4 - F C RA I ID City of Futch_nson i'�� -CcE "c,�,y� Fee: $100.0 APPLICATION FOn DINGO LICEINSE Anproo, ed�'.,r: B u i ma EE _ Fire _ Application shall be submitted at least Police days prior to the bingo occasion I, Richard Fischer AND I, Samue L. Flom ?game of Authorized Officer :;---=e of Designated Bingo Man hereby submit in duplicate this aoolication for a license to cencuct the game of bingo in accordance w t!-, the previsions of City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 for the license year ending 31 Dec 92 S' atur hor zed Officer of Organization Designated Bingo :arager A. The following is to be completed by the duly authorized officer • of the organization: 1. True Name: Fischer Richard F (last) (first) (middle) 2. Residence Address• • Rt.3 Judson Woods,Hutchinson,Mn. 55350 (street) (city) (state) (zip ccde; 3. Date of Birth: 8/ 18/34 4. Place of Birth M ls. Mn. (mo. ) (day)�year) city & state 5. Have you ever been convicted of any crime other than a traffic offense? Yes NO X . If yes, explain B. The following is to be completed by the designated bingo manager of organization: 1. True Name: Flom Samuel L. last first middle 2. Residence Address: 646 Franklin St.So. Hutchinson n. - 804 street city state zip code) 3. Date of Birth: 7/28/42 4. Place of Birth: Medford,Mn. (Mo., day & year) city & state 5. Have you ever been convicted of any crime other than a traffic offense? Yes NO X . If yes, explain • 6. How long have you teen a member of the organization? 11 Years 7. Attach a copy of the official resolution or official action designating you bingo manager. D. Organization Information: 1. Address where regular meetings are held 35 -3rd Ave.S.E. 2. Day and time of meetings Third Wedensday of each Month 8:OO 3. Is the applicant organization organized under the laws of the state of Minnesota? Yes X No 4. H6w long has the organization been in existence? 72 Years 4a. How many members in the organization? 1053 5. What is the purpose of the organization? Veterans 6. Officers of the Organization: • Name Address Title Richard Fischer Rt.3 Judson,Hutchinson,Mn. Commander Kevi Thorud 638 Jefferson S.,Hutchinson,Mn. First Vice Commanc 7. Give names of officers or any other persons paid for services to the organization: Name Address Title Warren Exstrom 480 Main St.,Hutchinson,Mn. Finance Officer • -- ti C. Came Information: I. Place where bingo games will be played Am erican Leg Po st 2. Date or dates bingo will be played Tuesday of ea w eek _S (date and /or day(s of 3 • Hours of the day bingo will played: From 5 LQk . M. to 8: 30 P !. M . Sunday 1:00 P.M. • 5 : 00 F • -'• 4. Maximum number of players Unknown 5. Will prizes be paid in roney or merchandise? Money 6. Will refreshments be served during the time the games are being conducted? Yes X No If so, will a charge be made for such refreshments? Yes X NO D. Organization Information: 1. Address where regular meetings are held 35 -3rd Ave.S.E. 2. Day and time of meetings Third Wedensday of each Month 8:OO 3. Is the applicant organization organized under the laws of the state of Minnesota? Yes X No 4. H6w long has the organization been in existence? 72 Years 4a. How many members in the organization? 1053 5. What is the purpose of the organization? Veterans 6. Officers of the Organization: • Name Address Title Richard Fischer Rt.3 Judson,Hutchinson,Mn. Commander Kevi Thorud 638 Jefferson S.,Hutchinson,Mn. First Vice Commanc 7. Give names of officers or any other persons paid for services to the organization: Name Address Title Warren Exstrom 480 Main St.,Hutchinson,Mn. Finance Officer • D. Organization Information: (Continued) 8. In whose custody will organization reccrds be kept? Name Samuel L. Flom Address6 Franklin St-So. 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players wh participating in the bingo game, or while on the licensed premises, please state the Name of Insurer Auto - Owners and Policy No. 894606- 0850002 10. Have you (;'anager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the Operation of bfLn o games? Yes 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the bingo manager in favor of the organization: 1. Name of bonding company Fidelity and Deposit Company of M arylan 2.. Address of bonding company 250 E.Wisconsin Ave.Milwaukee, 3. Amount and duration of bond $10,000.00 53 201 4. Application is hereby made for waiver of the bonding requirements. Yes No X I declare that the information I have provided on this application, is truthful, and I authorize the City of Hutchinscn to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance NO. 655 relating to bingo, and I will familiarize mys w't e c me s t reof. 'Sig'haturii of authorized officer of organizatio: Date: ,23 Subscribed and sworn to before m5 a notary public on this Day of 19 e"I". Signature of Notary Public Commission expires on Subscribed and sworn to before me 'a notary public on this Day of , 19_ Signature of Notary Public Commission expires on 0 PC' L!­.'' t.GTA.',Y FUELIC f.':LEVD CCUNTY r C: cn Ex;::re-. Cec. L7. 1t:J2 V • U CITY OF HUTCHINSON 1992 BUDGET YOUTH CENTER - "DRY DOCK" 12/30/91 Revision 1` 1989 1990 1991 1992 REVENUE ------------------------------------------------------------------- ACTUAL ACTUAL BUDGET BUDGET MEMBERSHIPS $1,219 695 $1,000 0 ADMISSIONS 3,005 4,615 3,500 863 VIDEO GAMES 0 800 800 POP 1,171 1,564 6,700 1,600 CANDY 508 1,017 0 1,000 CHIPS, ETC 404 3,074 0 3,400 INTEREST 295 482 500 500 CONTRIBUTIONS SCHOOL DISTRICT # 423 5,000 6,000 6,000 6,000 CITY 12,500 23,000 23,000 23,000 UNITED FUND 5,000 10,000 12,500 12,500 OTHER $3,449 ------------------------------------ 2,550 $12,156 400 TOTAL REVENUE $32,551 $52,997 $66,156 $50,063 1` v CITY OF HUTCHINSON 1992 BUDGET YOUTH CENTER - "DRY DOCK" • 12/2'0/91 Revision EXPENDITURES --------------------------------------- 4100 WAGES - REG. EMPLOYEES 4120 WAGES - TEMPORARY 4132 HOLIDAY PAY 4141 PERA .(COORDINATED) 4144 FICA - CITY PORTION 4150 EMPLOYEE HEALTH & INSURANCE TOTAL PERSONNEL SERVICES 4210 OPERATING SUPPLIES 4217 FOOD PRODUCTS CONCESSIONS 4220 REPAIR & MAINT.SUPPLIES TOTAL SUPPLIES, REPAIRS & MTCE 4300 PROFESSIONAL SERVICES 4309 OTHER CONTRACTUAL 4310 COMMUNICATIONS 4311 POSTAGE 4330 ADVERTISING 4340 PRINTING & PUBLISHING 4351 GENL LIAB. INSURANCE 4360 UTILITIES 4370 CONTRACT REPAIR & MAINT 4380 RENTALS TOTAL OTHER SERVICES & CHARGES 4409 MISCELLANEOUS TOTAL MISCELLANEOUS 45,20 IMPROV.OTHER THAN BLDGS 4530 MACHINERY & EQUIPMENT TOTAL CAPITAL OUTLAY 4803 CASH SHORTAGE TOTAL OTHER DISBURSEMENTS 1989 1990 1991 Y -T -D 1992 ACTUAL ----------------------------------------------- ACTUAL BUDGET 6 -30 -91 ADOPTED 3,147 19,981 20,698 10,122 21,924 2,400 71 1,000 235 796 420 133 945 872 473 982 224 1,614 1,565 806 1,677 327 2,081 2,138 1,244 2,230 6,466 25,417 25,273 13,136 27,813 981 388 500 289 400 1,383 3,061 4,000 1,649 4,500 61 5 168 0 2,425 3,454 4,500 2,106 4,900 1,600 330 500 30 300 454 1,111 1,000 1,235 3,500 177 248 400 174 400 50 100 43 100 17 300 28 104 200 23 200 600 743 4,407 5,400 1,303 0 77 78 200 112 200 13,200 24,336 27,900 15,400 6,600 16,279 30,681 36,300 18,320 11,600 i 25 295 1,000 150 500 25 295 1,000 150 500 280 0 592 120 5,250 280 592 0 120 5,250 10 (33) 10 (33) TOTAL EXPENDITURE $25,485 $60,406 $67,073 $33,832 $50,063 1 • CITY OF HUTCHINSON • RESOLUTION N0, 9630 RESOLUTION ADOPTING YOUTH CENTER BUDGET FISCAL YEAR 1992 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual Youth Center budget of the City of Hutchinson for the fiscal year 1992, which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budget and the major division thereof being as follows: REVENUES Miscellaneous Sales Memberships & Admissions Miscellaneous Revenue Donations & Contributions • EXPENDITURES Personnel Services Supplies & Repairs & Maint- Other Services & Charges Miscellaneous Capital Equipment $ 6,800 863 500 41,900 $50,063 $27,813 4,900 11,600 500 5,250 $50,063 Adopted by the City Council this 30th day of December 1991 Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator rJ RESOLUTION N0. X31 CITY OF HUTCHINSO N RESOLUTION FOR PURCEi:SE • The Hutchinson City Council authorizes the purchase t':ec follcr:ing: ITEM COST PURPOSE { :RCPT. BUDGET VENDOR Softdesk Computer 41,490.00 CAD System Eng. * Digital Resource Software *1992 Budget; Price In rease By Ordering After 1/1/92. e following items were authorized due to an emergency need: ITEM COST Date Approved: December 30, 1991 PURPOSE I DEPT. I BUDGET I VENDOR Resolution submdt ted for Council action &otion made by: by: Seconded by: C^ W • CITY OF HUTCHINSON RESOLUTION NO. 9632 TRANSFERRING $32,000 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1990 TAX INCREMENT DEBT SERVICE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $32,000 is hereby transferred from the 1980 Tax Increment Debt Service Fund to the 1990 Tax Increment Debt Service Fund for the payment of debt service as described in the 1990 Tax Increment program as previously adopted. Adopted by the City Council this 30th day of December 1991 Paul L. Ackland Mayor • ATTEST: Gary D. Plotz City Administrator n L_ J 9. RESOLUTION NO. 9633 • RESOLUTION RELEASING AND SUBSTITUTING PLEDGED SECURITIES FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA WHEREAS, First State Federal Savings & Loan Association of Hutchinson, Minnesota, a city depository, has requested release and substitution of the following securities under the collateral agreement with the City of Hutchinson: RELEASE FHLMC #296904 FHLMC #289209 FHLMC #303968 FHLMC #288142 FHLMC #285976 FHLMC #292517 FHLMC #288553 FHLMC #293912 FHLMC #294741 FNMA #228 FNMA #34645 FHLMC #286373 FHLMC #299372 FNMA #26701 FHLMC #291559 SUBSTITUTE US Treasury US Treasury BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Administrator be authorized to substitute the requested securities. $ 727,517.00 711,898.00 707,168.00 714,065.00 1,243,126.00 384,092.00 465,892.00 248,275.00 109,912.00 164,867.00 117,470.00 176,328.00 801,698.00 631,557.00 690,264.00 $7,894,129.00 $2,000,000.00 6,000,000.00 $8,000,000.00 Adopted by the City Council this 30th day of December, 1991. • ATTEST:. Gary D. Plotz City Administrator Paul L. Ackland Mayor '//, • • SPECIAL COUNCIL MEETING WATER & SEWER FUND DECEMBER 30, 1991 Davies Water Equipment coupling Hutch Utilities electricity Logis Nov computer charges Nalco Chemical chemicals Serco Labs lab tests Waterman Ind stem CENTRAL GARAGE FUND Plowmans Wigen Motor GENERAL FUND BRC Burns Manor Carney's Central Garage Com of Transportation Copy Equipment County Treasurer County Treasurer Eigen, Patsy Ewald, Henry & Roz EZ -Sharp Greenbriar Floral Hutch Com Hospital Hutch Conv & Vis Bur Hutch Fire Dept general Hutch High School Hutch Hospital Hutch Plumbing & Htg Hutch Public Schools Hutch Utilities Hutch Utilities • ISIA Joe's Sport Shop Koppen,R.& Anderson Int Koppen,R.& Fallings Koppen,R.& W.Carlson 180.00 430.80 905.57 8,210.00 2,410.00 595.00 TOTAL $12,731.37 repair door handle 54.65 relay asm 142.14 TOTAL $196.79 ballots 1,936.20 premium rebate 662.00 supplies 33.28 vehicle rent balance 20,033.00 hangar payment 700.00 supplies 51.38 truth & tax costs 1,118.96 DL fees 184.00 refund ice time 12.00 permit refund 1,716.03 sharpening wheels 196.97 plant, garland & tree 143.00 laundry 7.65 Nov lodging tax 1,633.88 registrations 214.00 tempra paint 22.80 premium rebate 1,235.00 sump pump installed 150.00 rent 192.38 premium rebate 35,261.00 electricity & gas 13,946.38 ribbons 83.01 plate 7.00 housing rehab 495.65 housing rehab 896.91 housing rehab 386.00 "7 Logis • Mid Con Paving MN Elevator Olson's Locksmith Rickert Excavating Streichers Three M West Publishing Nov computer charges 2 ton mix elevator service lock repair demolition expenses equipment cigarette license refund updates TOTAL BOND FUNDS YOUTH CENTER K Mart City of Hutchinson Hutch Utilities Viking Coca Cola 1990 TAX INC CONST FUND • Sorensen Farm Supply Hutch Elks McGraw & Ward Arnold & McDowell supplies WSR elec & gas supplies pumping option to purchase legal fees prof fees BONDS OF 1990 CONST Orvis Wahl proj 90 -20 let #10 BONDS 1991 CONST Juul Contracting proj 91 -02 let #2 1980 TAX INC DEBT SERV L.Wakefield & MN Exterior revolving loan TOTAL TOTAL FOLLOWING ITEMS NOT LISTED AT MEETING ON DEC. 17, 1991 Hutch Safety Council • Banc One Leasing Grina, Lisa Erlandson, David MN Bookstore Bernhagen, John 1991 allocation 12 months rent 3M supplies parking fee books meeting expenses TOTAL 5,755.05 55.00 61.00 25.00 450.00 130.45 50.00 283.50 $88,128.48 12.77 85.05 529.15 21.50 $648.47 48.53 100.00 798.25 474.00 $1,420.78 115.00 35.00 12,000.00 250.00 19,334.88 26.51 2.40 279.25 99.79 $19,992.83