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cp01-14-1992 cI "1 T Ci 1 11`1- S0�'�., CITY January 12 T Q January 18 1992 -12- -13- V!VEDNESDAY THURSDAY FRIDAY -15-:- -16- -17- 10:00 A.M. - Directors Meetin 9:30 A.M. - Senior Advisory at City Hall Board Meeting at Senior Center f t d. I -14; f _ I 7:30 P.M. - City Council Meeting at City Hall SATURDAY -18- CONFERENCE JOHN RODEBERG - Jan. 15 -17 CONNIE MANGAN - Jan.115 -17 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 14, 1992 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Jim Hall, Word of Life Church INSTALLATION: Council Member Donald E. Erickson Police Commission Member Kathleen Skarvan 3. Consideration of Minutes Public Hearings of Regular Meeting of November 26, 1991; Regular Meeting of December 10, 1991; Special Meeting of December 17, 1991; Special Meeting of December 30, 1991 and January 2, 1992 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 0 1. Building Official's Report - Amended October 1991 and December 1991 2. Senior Advisory Board Minutes of November 21, 1991 3. Park & Recreation Board Minutes of October 30, 1991 4. Planning Commission Minutes of November 19, 1991 (b) Popcorn Stand Permit Application By Mark McGraw (c) Financial Statement - November 1991 (d) Application for Gambling License for Elks Action - Motion to order report and minutes filed and issue licenses /permits 5. Public Hearing - 8:00 P.M. None • CITY COUNCIL AGENDA - JANUARY 14, 1992 6. Communications, Requests And Petitions (a) Request By Street Supervisor To Attend Out -of -State Pavement Maintenance Seminar February 7 -9, 1992 Action - Motion to reject - Motion to approve (b) Request for Out -of -State Travel to Review Sewer Jetter And Vac Machine At Chicago Factory Action - Motion to reject - Motion to approve (c) Discussion of Joint Meter Reading Between City And Hutchinson Utilities Action - (d) Discussion of Five Week Vacation Benefit after Twenty Years of City Employment Action - (e) Request to Use Library Square On January 22, 1992 for Pro -Life Rally Action - Motion to reject - Motion to approve (f) Correspondence from Donald Gilbertson Regarding City Sewer Line Action - 7. Resolutions And Ordinances (a) Resolution No. 9644 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 9645 - Resolution To Rename West River Park To Masonic Park Action - Motion to reject - Motion to waive reading and adopt • 2 0 CITY COUNCIL AGENDA - JANUARY 14, 1992 (c) Resolution No. 9646 - Resolution To Rename College Hill Park To Maplewood Park Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 9647 - Resolution Rescinding Resolution No. 9603 Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Discussion of Redistricting City Precincts Action (b) Consideration of 1992 Building Permit Fee Schedule (DEFERRED DECEMBER 17, 1991) Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution 9. New Business (a) Consideration of McLeod County Offer to Purchase Property from City of Hutchinson (Parcel 3, Plat 26, CSAH 8) Action - Motion to reject - Motion to approve (b) Consideration of Amended MN /DOT State Aid Agreement for Hutchinson Municipal Airport Action - Motion to reject - Motion to approve and enter into agreement (c) Discussion of Liquor Store Proposal from Grinstead & Associates Action - (d) Discussion of Wellness Committee Recommendations Action - • 3 CITY COUNCIL AGENDA - JANUARY 14, 1992 . (e) Discussion of Crow River Dam Engineering Expenses Action - (f) Discussion of Relocation of CSAH 12 (Golf Course Road) Action - (g) Consideration of Receiving Report And Calling Hearing On Improvement for Letting No. 1, Project No. 92 -01, 92 -03 & 92 -04 Action - Motion to reject - Motion to approve and accept report and set hearing for January 28, 1992 at 8:00 P.M. (h)' Consideration of Receiving Report And Calling Hearing On Improvement for Letting No. 3, Project No. 92 -05 & No. 92 -06 Action - Motion to reject - Motion to approve and accept report and set hearing for January 28, 1992 at 8:00 P.M. (i) Discussion of Correspondence from Landwehr Heavy Moving Regarding City Pit Action - (j) Consideration of Vacation of Gauger Street Requested By Tom Wiprud with Unfavorable Recommendation of Planning Commission (December 17, 1991 Meeting) Action - Motion to reject - Motion to approve (k) Consideration of Sketch Plan Requested By Dan Huebert, Acoma Township, Within Two Mile Radius, with Favorable Recommendation of Planning Commission (December 17, 1991 Meeting) Action - Motion to refer to County with no objection 10. Miscellaneous (a) Communications from City Administrator • . CITY COUNCIL AGENDA - JANUARY 14, 1992 11. Claims Apr)rQpriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment • 5 i . MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 26, 1991 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of November 12, 1991, special meetings of November 4, 1991 and November 5, 1991, and bid opening of November 19, 1991 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - OCTOBER 1991 2. SENIOR ADVISORY BOARD MINUTES - OCTOBER 24, 1991 3. PLANNING COMMISSION MINUTES - OCTOBER 15, 1991 (b) CHRISTMAS TREE SALES PERMIT 1. CHARLES PULKRABEK 3. FRANK BARRUS 2. HOWARD BRANDON 4. JAMES REILEIN (c) APPLICATIONS FOR SNOW REMOVAL PERMITS 1. DICK SMYKALSKI 3. ROLAND EBENT 2. CRAIG SCHMELING 4. HANSEN GRAVEL INC. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to order report and minutes filed and to issue permits. 5. PUBLIC HEARING - 8:00 P.M. (a) LETTING NO. 1, PROJECT NO. 92 -01 Mayor Ackland called the hearing to order at 8:00 P.M. and read Publication No. 4318. He stated the hearing was for the purpose of determining if there should be a proj- ect and if the engineering department should prepare a CITY COUNCIL MINUTES - NOVEMBER 26, 1991 design on the project. Another hearing would be held after the bids were received, and the bids would deter- mine the assessment costs for each parcel. For individ- uals over 65 years of age who meet the criteria, deferred assessments would be available. Engineer Rodeberg reviewed the project and reported the condition of the street was unrepairable. There was an inadequate storm sewer in the area around Osgood, Lake, Hayden and Lewis. The proposed project would bring a new storm sewer into the area, but some properties would re- main connected to the northwest storm sewer and would not be assessed again. The city would be replacing hydrants, adding valves, and realigning the storm sewer. It was reported that when the sanitary sewer lines were televised, it revealed roots in some of the lines. The intersection cost, sideyard cost, and sanitary sewer re- placement cost would be city expense. Some drains may be assessed to the property owners, but they will only be assessed once. The front foot cost would be about $38 to $46 per front foot, and the sanitary sewer cost would run about $600 -800 per parcel. Engineer Rodeberg stated all three streets run between 40 feet to 44 feet in width. A standard street size is 36 feet, while some run as narrow as 32 feet. A 32 foot width is recommended in the City Comprehensive Plan. The Engineer commented this was a good time to do the project since there were low bond rates, low interest rates, and a liberal city assessment policy. He stated that all of those items were bound to change, increasing future costs. He reviewed the deferred assessment policy and the tax roll. Mr. Leroy Reinert, 946 Thomas Avenue, commented the proj- ect was based on the condition of the streets. He in- quired when improvement on Thomas was last done. Engineer Rodeberg stated the street was 28 years old and starting to crack. The city was considering doing the whole area at one time. The four inch water main project could possibly be done later. There was a problem with the size of the lines and water on the street. Mr. Richard Wagner, 945 Thomas Avenue, was opposed to what was being proposed. He couldn't see any reason to • 2 9 CITY COUNCIL MINUTES - NOVEMBER 26, 1991 come up with money to pay for a project resulting from neglect in this area. He said nothing had been done to the road for years. Engineer Rodeberg commented that Thomas Avenue does not have a surface. It does not work to seal coat the road. He reported that 20 -25 years was the life expectation for streets, and many streets are replaced after 20 -30 years. Mr. Charles Johnson, 955 Thomas Avenue, commented on the condition of the street. Mr. Randy Buboltz, 956 Osgood Avenue S.W., inquired about the crown of the road and if it would be changed if the project proceeded. He commented that cars scrape on it. Mr. Buboltz asked about the cost estimate between 44 feet and 32 feet and inquired if the Engineer recommended a narrow road. He also wondered about the storm sewer be- hind the residential house and if he would have to pay for a lateral line if it did not affect him. He had al- ready paid for a southwest storm sewer assessment. The City Engineer responded a four inch crown was stand- ard for a road. He reported the cost difference between a 44 foot street and 32 foot street would be about $4 -5 per foot. The property owner was not usually assessed for a lateral if there was no benefit. Engineer Rodeberg commented that a narrower road would reduce traffic speed. Mr. Tom Pohlen, 975 Thomas Avenue, referred to the 44 foot versus 32 foot roadway. He asked about the driveway panel and if the City would hook it up to his property. Mr. Pohlen requested clarification regarding the water service and for information on a four inch water line. He inquired about the six percent assessment interest charge and stated it should be included in the statement. Engineer Rodeberg stated some people do the driveway panel construction privately, but the City would include it. Mr. Rodeberg explained that some water service had lead in it, which needed to be replaced. If there was a known water problem, it would require a different line. The installation of a larger line would be City cost. The Engineer stated the minimum size had changed to an eight inch line since a four inch line was not large enough for fire protection. • Mr. Gordon Schierman, 365 Lake Street, asked if Lake 3 CITY COUNCIL MINUTES - NOVEMBER 26, 1991 Street would be cut back at the intersection of Osgood. He commented he did not see standing water very often, and there was no problem with water on his property. He could not see any property benefit. Engineer Rodeberg commented the answer was "no" regard- ing cutting back the Osgood /Lake intersection. He stated Osgood was in bad shape because it lacked proper drain- age. Each concrete curb and gutter section was poured separately, and they shift around. Once the seal was broken, the life was gone. In the City, Osgood showed the highest street maintenance costs. Mr. John Orvis, 926 Thomas Avenue, stated his property came to a point. He wondered if there was any differen- tial on assessments. Engineer Rodeberg stated Mr. Orvis would get a reduced rate, and the parcel would be squared off. Ms. Margaret Theis, 405 Lake Street, could not see any need for the project. Mr. Earl Hanson, 949 Hayden Avenue, inquired about sewer problems and wanted to know if anyone was complaining. He did not think there was any problem. Engineer Rodeberg responded the problem was an undersized sewer and inadequate drainage. Mr. Steve Wick, 500 Fischer Street, asked how much was being spent yearly on these streets. He was willing to pay for seal coating. The residents get angry when the City does not do maintenance, and they have to pay a large amount for street improvements. The City Engineer reported $5 -8,000 a year was spent on the Hayden /Osgood /Lake area. The City cannot properly maintain streets without permanent surfaces. Engineer Rodeberg stated the City could not afford to keep main- taining temporary surfaces which are not gaining any life. The seal coat only covers the surface but does not add any strength to the surface. He stated it is becom- ing extremely difficult to maintain these streets since no good quality blacktop exists to pave and patch against. Ms. Carol Wagner, 945 Thomas Avenue, stated she did not have a water problem. However, the Plaza 15 mall and • 4 CITY COUNCIL MINUTES - NOVEMBER 26, 1991 Cash Wise have the water which prevents cars from getting up to Thomas. Engineer Rodeberg commented that the City was not encour- aging sidewalks since the City pays for them. He stated the Thomas Avenue residents paid for their street in 1964, and it has lasted 28 years. He commented that more and more costs were being assessed, and people may soon have to pay for maintenance costs as an assessment. The project could be delayed, but there were certain costs which would be borne by the residents later if the project was not done. Earl Hanson asked where the sanitary sewer problems were located. Engineer Rodeberg responded it had collapsed in two spots, and there were tree roots in the line in several areas. He was surprised the residents had not experi- enced sanitary sewer backup problems. Mrs. Garfield Krasean, 205 Lake Street, stated they have had water in their basement which came from Lake Street. Mayor Ackland stated that if the residents were opposed to the project, the City would not proceed with it. The motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimously carried, to close the hearing at 8:50 P.M. The motion was made by Alderman Torgerson to reject Proj- ect No. 92 -01, Letting No. 1. Motion seconded by Alder- man Lenz and unanimously carried. (b) LETTING NO. 2, PROJECT NO. 92 -02 Mayor Ackland called the hearing to order and read Publi- cation No. 4319 for Letting No. 2, Project No. 92 -02. Engineer Rodeberg reviewed the project and reported that none of the area streets had permanent surface or curb and gutter. Also, the storm sewer was undersized. A 4 line comes up from Washington and across the residents' back yards. It was necessary to replace any water service with lead in it. In some areas the sanitary sewer line runs behind the houses. The City would pay the replacement cost for the water main and sanitary • sewer lines, but the water and sewer services themselves 5 CITY COUNCIL MINUTES - NOVEMBER 26, 1991 would be assessed to the benefitted property. The City was proposing concrete curb and gutter the entire proj- ect, with 32 to 40' wide streets. Engineer Rodeberg mentioned alley construction and prob- lems in the area, including flooding at the liquor store during heavy rainfall. The assessments would be calcu- lated on the bids received. The City would pay the side yard costs. Mr. Bruce Mortenson, 375 First Avenue N.W., asked how far the project would go. A lady with a corner lot inquired if she was connected to the sewer and water line from Washington Avenue. She wondered if her narrow 8' driveway on a corner lot (60' X 100 could be made wider. The City. Engineer stated the property owner would be assessed for the short side of a corner lot. She could not be assessed for a project the second time. Mr. David Glesne, 36 Franklin Street N.W., commented he had lived at his present address one year. He thought • the street looked in good shape. He asked if the City planned to pave the parking lot next to his house since it was the only heavily used parking lot that was not paved. Mr. Glesne stated they could not open the windows in the summer because of the dust. Cars drove fast through the lot. He inquired if a hedgerow could be put in. Mr. Glesne asked how old the water service was. Engineer Rodeberg reported there were no permanent streets, and the City had a downtown parking plan. He then discussed some proposed plans in the area. The City would pick up most of the cost. Mr. Eugene Doucette, 35 N.W. Glen Street, asked if the project would go through the alley of Glen Street. He wondered if he would be assessed for the water and sewer service which was upgraded by his'property. The water line in his basement was abandoned, and he would like to get rid of it and eliminate one line. The City Engineer responded the work on the alley south of Washington Avenue had been done by the City because of police use of the alley. There were no plans on paving alleys unless the residents wanted to pay for it. • 2 CITY COUNCIL MINUTES - NOVEMBER 26, 1991 Mr. Jerry Kockelman, 234 First Avenue N.W., commented on the width of the street. He asked if it would match up with the other street. Mr. Kockelman was not in favor of widening out the street as he would lose some trees; how- ever, he would approve a curb and gutter project. Engineer Rodeberg stated the City would try and design the project to save trees, and provide a reasonable level of service. Dr. Jim Kuehl, 85 First Avenue N.W., inquired about the area outlined which would receive the proposed projects. He asked if the street surface would be bituminous. Fol- lowing discussion of lot 7, property of the City, Dr. Kuehl wondered if it would be blacktopped at some future time. An unidentified man inquired about the alley and what would be done with it. The City Engineer reported there was no proposal at this time. • Ms. Audrey Field, 46 Franklin Street N.W., stated her property Was a commercial lot. She inquired about de- ferred assessments. Engineer Rodeberg stated a thicker street would be put in at a higher cost than residential streets. The project would be assessed on the basis of the existing use of the property. A deferred assessment would have to be paid at some future time if the use changed. Atty. Roger Gilmer, 315 First Avenue N.W., commented on the narrowness of the street running north and south. He asked about the curb and gutter going past his property and if anything would be done on both sides of Lots 6 and 7. He also inquired about parking on Cedar Avenue. Engineer Rodeberg stated the project would be assessed on the basis of the parcel and not the lot. Dr. Jim Kuehl asked if he would be assessed for both sides of his property. The City Engineer answered the assessment would be for the 66' side. • 7 CITY COUNCIL MINUTES - NOVEMBER 26, 1991 Mr. Jerry Kockelman wondered how, he would be assessed since his lot was not very deep but wide. Mr. Bruce Mortenson asked about the deadend driveway and stated it was in rough shape. Engineer Rodeberg reported the public right -of -way went into Mortenson's driveway, but the City wouldn't put in a curb and gutter that far back. He proposed to stop after the last intersecting driveway. Mr. Eugene Doucette asked if Glen Street would be the same size. Mr. Ray Kamrath, 246 Cedar Avenue N.W., inquired how wide the street would be. He stated he had the newest curb in the area. Engineer Rodeberg replied the street would be 32' wide. Mr. John Gregor, 266 First Avenue N.W., commented his property was a corner lot. He questioned if he would be assessed on the Cedar Avenue or First Avenue side. The City Engineer stated the assessment would be based on • the short side of the parcel. The motion was made by Alderman Torgerson to close the hearing at 9:30 P.M. Alderman Erickson seconded the mo- tion and unanimously carried. The motion was made by Alderman Erickson, seconded by Alderman , Torgerson and unanimously carried, to order plans and specifications and to waive reading and adopt Resolution No. 9611. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) REPORT ON BOND ISSUE BY UTILITIES MANAGER Mr. Clarence Kadrmas, Hutchinson Utilities Manager, pre- sented a report on the upcoming utilities bond issue. 7. RESOLUTIONS AND ORDINANCES • 8 MINUTES REGULAR'MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 10, 1991 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Don Kinzer. 3. MINUTES The minutes of the regular meeting of November 26, 1991, except for the public hearings, special meeting of December 2, 1991 and bid opening of December 3, 1991 were approved as dis- tributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. BUILDING OFFICIAL'S REPORT - NOVEMBER 1991 2. HOSPITAL /NURSING HOME BOARD MINUTES - AUGUST 20, 1991 AND OCTOBER 15, 1991 (b) BINGO LICENSES 1. ELKS LODGE 2. V.F.W. (c) GAMBLING LICENSES 1. AMERICAN LEGION AUXILIARY UNIT #96 2. AMERICAN LEGION 3. ELKS LODGE 4: HUTCHINSON BASEBALL ASSN. 5. MILITARY ORDER OF COOTIE AUXILIARY #65 6. V.F.W. POST #906 7. V.F.W. AUXILIARY 8. MILITARY ORDER OF COOTIES 9. HUTCH HOCKEY ASSN. 10. HUTCHINSON 40 & 8 (d) CIGARETTE LICENSES (SEE LIST) • (e) APPLICATION FOR SNOW REMOVAL PERMIT N-__ CITY COUNCIL MINUTES — DECEMBER 10, 1991 1. JUUL CONTRACTING 2. DOUGLAS W. PETERSON 3. FLORIAN THODE The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to order the report and minutes filed and to issue licenses and per- mits. 5. PUBLIC HEARING - 8:00 P.M. (a) PROPOSED PROPERTY TAXES (1992 CITY BUDGET AND TAX LEVY) Mayor Ackland called the hearing to order at 8:00 P.M. and read the notice of public hearing. Finance Director Kenneth B. Merrill reviewed the proposed 1992 tax levy and presented a summary of 1991 expendi- tures by department, with a fund balance of $1,157,000 at the end of 1992. He reviewed the tax comparisons between 1991 and 1992. Mr. Howard Rekstad, general partner of Super 8 Motel, asked if the hearing had anything to do with personal taxes. He commented that perhaps he had misunderstood the purpose of the hearing. It would have a very nega- tive impact for a 29 -unit motel if the levy was passed and became a 1992 tax. Mr. Rekstad stated the local tax is higher than in Glencoe or Litchfield. Mayor Ackland responded that sion of the 1992 tax levy stated the motel's assessed tax. the meeting was for discus - and 1992 City budget. He value would determine the Attorney Anderson commented the Board of Review hearing held in the spring dealt with taxes on individual prop- erty. It was mandated by State law that this particular hearing be held. The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to close the hearing at 8:35 P.M. Pat London, 675 Lakewood Drive, stated that in the sum- mary of expenditures by department a lot of 10t and 15% were listed. He inquired why there were increases in the budgets. Mr. London asked if the citizens could expect to see the budget stay as it was presented on paper. • • 2 0 CITY COUNCIL MINUTES - DECEMBER 10, 1991 Finance Director Merrill commented there were some new areas added to the budget. For instance, the police de- partment was adding personnel and capital expenditures had an increase. The capital equipment and professional services for this year were being taken out of the fund balance. Mayor Ackland reported the City could not go above the levy limit. There could be some budget changes by moving dollars from one area to another area. Following discussion of funding membership to the Coali- tion of Gfeater Minnesota Cities, the motion was made by Alderman Erickson to waive readings and adopt Resolutions No. 9614, No. 9615 and No. 9616. Motion seconded by Ald- erman Mlinar and unanimously carried. (b) PROPOSED INCREASES IN LIQUOR FEES Mayor Ackland called the hearing to order at 8:40 P.M. and read the notice of public hearing. No one was present to be heard. is The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz and unanimously carried, to close the hearing at 8:41 P.M. The motion was made by Alderman Lenz, seconded by Alder- man Mlinar and unanimously carried, to approve the liquor fees. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) DISCUSSION OF CONNECTING ROUTE OF LUCE LINE TRAIL THROUGH CITY FOR CROW RIVER SNOW PROS John Reynolds, representative of the Crow River Snow Pros, informed the Council that the club had obtained in- surance and a grant which was to build the trail between Hutchinson and Glencoe. There was still a problem with the railroad tracks, and he had arranged a meeting with Elli Mills to discuss a right -of -way. Mr. Reynolds had talked to affected property owners, and some were agree- able to sign an easement. He stated the Luce Line Trail was becoming a major north /west corridor to Hwy. 71. n It was recommended that the Police Chief, the Utilities Manager and the Parks and Recreation Director be included in meeting(s) regarding the Luce Line Trail. 3 CITY COUNCIL MINUTES - DECEMBER 10, 1991 0 (b) DISCUSSION BY COALITION REPRESENTATIVE REGARDING MEMBERSHIP IN COALITION OF GREATER MINNESOTA CITIES Larry Buboltz, Detroit Lakes Mayor and Vice - President of the Coalition of Greater Minnesota Cities, presented four reasons why the City of Hutchinson should retain member- ship in the Coalition. Following discussion, the Council deferred action on dues in the 1992 City budget. (c) DISCUSSION OF DIAMOND 5 WRECKING PROJECT REQUESTED BY LEON MADSEN Leon Madsen presented a packet of materials regarding the demolition project completed for the downtown development project. It was his contention that the City had denied his company salvage rights. Mayor Ackland stated he sat in on negotiation meetings with property owners, and they were given salvage rights. It was beneficial to the City that the buildings be stripped. Engineer Rodeberg reported there were two bids to the • project, either to purchase and remove or to demolish the structures. City Attorney Anderson commented that he saw no reason to deviate from the established position on this issue. It was his legal opinion that the contract could be finaled out without claiming anything. If Mr. Madsen had a claim, he had to submit it to Engineering before the final payment. It was not necessary for the Council to take action at this time. There were no problems with Diamond 5 Wrecking's performance. The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to take no action other than what was done in the past. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 91 -51 - AN ORDINANCE REDISTRICTING CITY OF HUTCHINSON PRECINCTS Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to table. 4 • CITY COUNCIL MINUTES - DECEMBER 10, 1991 (b) RESOLUTION NO. 9617 - RESOLUTION FOR PURCHASE The motion was made by Alderman Lenz, seconded by Alder- man Mlinar and unanimously carried, to waive reading and adopt. (c) RESOLUTION NO. 9618 - RESOLUTION TRANSFERRING $55,000 FROM LIQUOR STORE FUND TO GENERAL FUND The motion was made by Alderman Mlinar, seconded by Ald- erman Torgerson and unanimously carried, to waive read- ing and adopt. (d) RESOLUTION NO. 9619 - RESOLUTION TO TRANSFER FUNDS FROM GENERAL FUND TO YOUTH CENTER The motion was made by Alderman Lenz, seconded by Alder- man Mlinar and unanimously carried, to waive reading and adopt. (e) RESOLUTION NO. 9622 - RESOLUTION AMENDING FEE SCHEDULE FOR LICENSES AND PERMITS • The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz and unanimously carried, to waive reading and adopt. (f) RESOLUTION NO. 9623 - TRANSFERRING $715,000 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1990 TAX INCREMENT CONSTRUCTION SERVICE FUND The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to waive read- ing and adopt. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ISSUES AT COUNTRY CLUB TERRACE 1. EVACUATION PLAN FOR MOBILE HOME PARK Police Chief Madson reported the school district had requested the return of the key to the high school building and no future agreement with Mr. Block. Mayor Ackland stated the State was pushing the evacuation plan which affects the mobile park . license. 5 CITY COUNCIL MINUTES - DECEMBER 10, 1991 1 0 Mr. Bill Block reported it was his intent to erect a concrete block building with precast roof, cen- trally located in the park, by spring 1992. It was the consensus of the Council that Mr. Block present a temporary evacuation plan, plans and spe- cifications for construction of a permanent shel- ter, and a completion schedule at the February 11, 1992 meeting. Mr. Block stated the State office did not provide any rules and regulations for the park to follow. He would prepare a proposal and have local contrac- tors prepare a plan. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to adopt Resolution No. 9629 requesting a temporary evacuation plan, plans and a completion schedule for construction of a permanent shelter at Country Club Terrace. 2. REVISED AGREEMENT WITH HUTCH, INC. Mr. Bill Block commented on the City's agreement with Hutch, Inc. and made reference to a five -year agreement. During discussion, it was pointed out that Mr. Block had never signed and returned the agreement to the City. Mayor Ackland stated a one -year agreement was pre- viously written, but the Council had never approved a five -year agreement. There was no reason for the City to change its policy. The City Attorney informed the Council that if no agreement was made, there was the potential of lit- igation by Block whether there was an agreement and if an agreement had been reached. Mayor Ackland commented he would support the 1991 arrangement, but he would not support a 1992 agree- ment. The park had a 800,000 and 500,000 gallon loss. 3. WATER /SEWER BILLING FOR MOBILE HOME PARK Mr. Block contended that the City was using a dif- ferent method for meter readings. The water charge 6 . CITY COUNCIL MINUTES - DECEMBER 10, 1991 was based on the master meter while the sewer bill- ing was from individual meters versus the master meter. Block stated the water meters were in- stalled for the new method of City billing. The park's meters were read manually. Attorney Anderson commented on the over- charge at the mobile home park. He stated the City had established a policy on how it would charge. Even if Mr. Block might be correct that he was paying too much, it was irrelevant to the City's policy. Rather, it was a question of whether or not the City would enter into an agreement at this time. The motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimously carried, to adjust the Country Club Terrace rates for 1991, and that the City make no commitment for any future ad- justment at this time beyond 1991. The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to bill the 1991 sewer charges for the actual water usage on the water meter. Administrator Plotz referred to the large usage at the park and stated the City would be making an ex- ception to policy if it accepted Block's proposal. The Council had told staff to follow City policy. Director Randy DeVries stated the water from the park went into the sanitary sewer line, and it was treated. There was no water that surfaced to the ground. Alderman Mlinar asked if legally there may not be all that water going down the sanitary sewer. The City may not be able to bill for it. Attorney Anderson stated the issue did not rest on how the City calculated the water meter billing. (b) CONSIDERATION OF WORD OF LIFE SETTLEMENT Attorney Anderson reported the proposed agreement with Word of Life would include a $7,000 payment in 1991, the balance in subsequent payments, and final payment in 1998. • VJ CITY COUNCIL MINUTES - DECEMBER 10, 1991 The motion was made by Alderman Mlinar, seconded by Ald- erman Torgerson and unanimously carried, to approve and enter into agreement. 9. NEW BUSINESS (a) CONSIDERATION OF ENTRANCE DIRECTIONAL SIGN FOR PRAIRIE HOUSE INC. Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to approve, subject to approval from MN /DOT. (b) CONSIDERATION OF ELIMINATING PARKING AREAS AT INTERSECTION OF WASHINGTON AVENUE AND FRANKLIN STREET Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unani- mously carried, to approve items 1 and 2 but to delete item 3 and to waive reading and adopt amended Resolu- tion No. 9620. (c) CONSIDERATION OF TWO HOUR PARKING SIGNS ON NORTH SIDE OF THIRD AVENUE ALONG HCI'S PROPERTY LINE Following' discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve. (d) CONSIDERATION OF AWARDING CAR IMPOUNDING CONTRACT Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimous- ly carried, to approve and enter into contract with Modern Mazda. (e) CONSIDERATION OF TRAFFIC SIGNAGE ON NORTH HIGH DRIVE REQUESTED BY MCLEOD COUNTY ENGINEER Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve and to waive reading and adopt Resolution No. 9621. (f) CONSIDERATION OF UNPAID CERTIFIED SPECIAL ASSESSMENTS It was reported that earlier this year the County auc- tioned two properties for back taxes. The City request- ed payment of property assessments to be payable immed- 8 . CITY COUNCIL MINUTES - DECEMBER 10, 1991 iately after the sale. Since no payments had been re- ceived, it was recommended to certify to taxes the fol- lowing properties and assessment with 8% interest added for one year: East 82.5 Lot 2, Block 1, Paden's First Addn. Part of Lot 1, Block 3, Paden's First Addition The motion was made by Alderman Lenz, seconded by Alder- man Mlinar and unanimously carried, to approve. (g) CONSIDERATION OF ADDITIONAL RELOCATION BENEFITS FOR MIKE'S MOBIL BAIT & TACKLE AND HUNTER'S HAVEN REQUESTED BY MIKE COMMERFORD Attorney Roger Gilmer, representing Mike Commerford, stated that his client had underestimated his moving expenses and cost to relocate Hunter's Haven by about $15,099 when he accepted a flat payment from the City. Therefore, Mr. Commerford was requesting additional relocation payment. City Attorney Anderson stated the City had no exposure for liability or legal requirement. It was a question of whether or not Mr. I Commerford was entitled to any benefit for the second business located out of the development area, but perhaps the City would want to reimburse him for some of his additional cost. Administrator Plotz recommended that Dan Wilson review the claim and determine if it was eligible for payment. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to direct the City Administrator to contact Dan Wilson for an opinion on the issue. RECESS: The Council adjourned at 11:00 P.M. for a recess and readjourned at 11:15 P.M. (h) CONSIDERATION OF MN /DOT COOPERATIVE COMMUNITY TREE PLANTING PROGRAM Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve and enter into agreement. • E CITY COUNCIL MINUTES - DECEMBER 10, 1991 0 (i) CONSIDERATION OF MN /DOT LIMITED USE PERMIT TO ALLOW LANDSCAPE PLANTING ON HIGHWAY RIGHT -OF -WAY Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to approve and to waive reading and adopt Resolution No. 9624. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz stated the.Ulland lawsuit had been dismissed by the District Court. It was reported that the Economic Research Corporation had declined to do a liquor store proposal. (b) COMMUNICATIONS FROM ALDERMAN CRAIG LENZ Alderman Lenz commented that the Police Commission was short a member. He also inquired about the City policy regarding the liquor store and a potential sexual harass- ment charge on an advertisement. • (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar stated the Fire Marshal was on the radio regarding fire hydrants. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson commented on a report from Twin City Testing for a ACM quantitative estimate of $600 to $700 for Block 47. Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to approve and enter into contract with Twin City Testing. The City Attorney stated Attorney Jerry Gilligan of the Dorsey law firm had sent a Resolution for a public hear- ing on the expansion of the Development District No. 4 area. He suggested holding a public hearing on December 23, 1991 at 5:00 P.M. • 10 0 CITY COUNCIL MINUTES - DECEMBER 10, 1991 The motion was made by Alderman Torgerson, seconded by Alderman .Erickson and unanimously carried, to hold a hearing on December 23, 1991 at 5:00 P.M. (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg reported Shopko was planning a ground- breaking for its new location on December 20, 1991 at 11:00 A.M. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS The motion was made by Alderman Lenz, seconded by Alderman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:45 P.M. • a • 11 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 17, 1991 1. CALL TO ORDER The meeting was called to order by Mayor Ackland at 4:30 P.M. Present were: Mayor Paul L. Ackland, Aldermen John Mlinar, Marlin Torgerson, and Don Erickson. Absent: Alderman Craig Lenz. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson (arrived at 4:50 P.M.). 2. PUBLIC HEARING-- INTOXICATING LIQUOR LICENSE FOR MARK GAARDER, DBA THE HANGAR, LOCATED AT 1050 HWY. 7 WEST Mayor Ackland called the hearing to order at 4:30 P.M. and read the Notice of Public Hearing. Following discussion, Alderman Torgerson moved to close the hearing at 4:31 P.M. Motion seconded by Alderman Mlinar and unanimously carried. The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve and issue an intoxicating liquor license to be effective January 1, 1992. 3. SET NEW DATE AND TIME FOR PUBLIC HEARING ON EXPANSION OF AREA INCLUDED IN DEVELOPMENT DISTRICT NO. 4 The motion was made by Alderman Torgerson, seconded by Alder- man Mlinar and unanimously carried, to set a public hearing for December 30, 1991 at 4:30 P.M. 4. CONSIDERATION OF 1992 ASSESSMENT AGREEMENT BETWEEN MCLEOD COUNTY AND CITY Following discussion, the motion was made by Alderman Torger- son, seconded by Alderman Erickson and unanimously carried, to approve and enter into an agreement. 5. CONSIDERATION 'OF ADDITIONAL RELOCATION BENEFITS FOR MIKE'S MOBIL BAIT & TACKLE AND HUNTER'S HAVEN REQUESTED BY MIKE COMMERFORD Following discussion, the motion was made by Alderman Torger- son to approve $10,000.00 from the tax increment fund to Mike Commerford (dba Mike's Mobil) for debt retirement. Motion seconded by Alderman Mlinar and carried three to one, with is Mayor Ackland, Aldermen Mlinar and Torgerson voting aye and Alderman Erickson voting nay. 51 CITY COUNCIL MINUTES - DECEMBER 17, 1991 9 6. CONSIDERATION OF REQUEST FOR SIX PARKING SPACES IN SENIOR CENTER PARKING LOT FOR TENANTS OF EVERGREEN APARTMENTS Following discussion of a staff letter opposing the request, the motion was made by Alderman Torgerson to reject the re- quest. Motion seconded by Alderman Mlinar and unanimously carried. 7. CONSIDERATION OF ADOPTING RESOLUTION APPROVING 1992 BUILDING PERMIT FEE SCHEDULE Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to defer to January 14, 1992 meeting. 8. CONSIDERATION OF APPLICATIONS FOR SNOW REMOVAL PERMITS FROM LEE LOEW AND JEAN C. "PAT" DAVISON The motion was made by Alderman Torgerson, seconded by Alder- man Mlinar and unanimously carried, to approve and issue per- mits. 9. CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was,made by Alderman Torgerson, seconded by Alder- • man Erickson and unanimously carried, to discontinue service on December 23, 1991 at noon unless other arrangements had been made. 10. VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to approve the claims and authorize payment from appropriate funds. 11. RESOLUTIONS a. RESOLUTION NO. 9625 - RESOLUTION FOR PURCHASE The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Resolution. b. RESOLUTION NO. 9626 - RESOLUTION ADOPTING ECONOMIC LOAN FUND AND ENERGY LOAN FUND FOR FISCAL YEAR 1991 The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to waive reading and adopt Resolution. 2 CITY COUNCIL MINUTES - DECEMBER 17, 1991 C. RESOLUTION NO. 9627 - RESOLUTION ADOPTING YOUTH CENTER BUDGET FOR FISCAL YEAR 1991 Following discussion of the 1991 and 1992 youth center budgets, the motion was made by Alderman Mlinar to waive reading and adopt Resolution and to defer the 1992 budget to the special meeting on December 30, 1991. 12. DISCUSSION OF ENFORCEMENT OF SHOPKO'S CROSS EASEMENT AGREEMENT Attorney Anderson commented on the development agreement and recommended the City enforce Shopko's five foot cross ease- ment located behind the building. Following discussion, the motion was made by Alderman Erick- son, seconded by Alderman Mlinar and unanimously carried, to approve enforcement and to waive reading and adopt Resolution No. 9628. Attorney Anderson commented on the two lots adjacent to the south side of the proposed Shopko building. He suggested the City sell the two lots and offer them to Shopko first. Then they could be advertised to other parties if Shopko did not want them. Following discussion, the motion was made by Alderman Erick- son, seconded by Alderman Mlinar and unanimously carried, to authorize City staff to first enter into negotiations with Shopko regarding the availability of the two lots and then make them available to other interested parties. 13. ADJOURNMENT There being no further business, the meeting adjourned at 5:15 P.M. • 3 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, DECEMBER 30, 1991 1. CALL TO ORDER The meeting was called to order by Vice - President Mlinar at 4:30 P.M. Present were: Vice - President John Mlinar, Aldermen Craig Lenz, Marlin Torgerson and Don Erickson. Absent: Mayor Paul L. Ackland. Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Anderson. 2. PUBLIC HEARING -- EXPANSION OF AREA INCLUDED IN DEVELOPMENT DISTRICT NO. 4 Vice - President Mlinar called the hearing to order at 4:45 P.M. and read the Notice of Public Hearing. City Administrator Plotz reported on the document prepared by Ehlers & Associates and Dorsey law firm. Bond Consultant Bill Fahey, Ehlers & Associates, stated this was expansion of the Development District area and not a new tax increment district. The Council action today is an • interim step before a new tax increment district may be established. Mr. Don Bach, Manager of Hutchinson Farm Service, inquired about the time span. He stated Attorney McGraw was the go- between. Attorney Anderson reported the Farmers Elevator agreement was completed and ready for the closing. A development agreement had not been executed, but a draft had been distributed. Following discussion, the motion was made by Alderman Erick- son, seconded by Alderman Torgerson and unanimously carried, to close the hearing at 4:55 P.M. The motion was made by Alderman Erickson, seconded by Alder- man Lenz and unanimously carried, to approve and waive read- ing and adopt Resolution No. 9628 as amended by the City At- torney. 3. CONSIDERATION OF RECOMMENDATION FOR YOUTH CENTER RELOCATION (DRY DOCK) Finance Director Kenneth Merrill reviewed the revised 1992 budget to reflect a new location and downward costs for the youth center. CITY COUNCIL MINUTES - DECEMBER 30, 1991 10 Director Dolf Moon reported on the new facility located at 26 Washington Avenue West and the proposed program. The lease would cover a six -month period. He stated $5,000 was to pur- chase equipment, including a television, V.C.R., stereo, tables, chairs and office furnishings for the center. Following discussion, the motion was made by Alderman Erick- son, seconded by Alderman Torgerson and unanimously carried, to approve the relocation and to enter into an agreement with Lowell Wakefield. 4. CONSIDERATION OF APPOINTMENT OF KATHLEEN SKARVAN TO POLICE CIVIL SERVICE COMMISSION The motion was made by Alderman Torgerson, seconded by Ald- erman Lenz and unanimously carried, to ratify the appointment. 5. CONSIDERATION OF TIME FOR CITY COUNCIL ORGANIZATIONAL MEETING ON JANUARY 2, 1992 The motion was made by Alderman Erickson, seconded by Alder- man Torgerson and unanimously carried, to set the time for 4:30 P.M. on January 2, 1992. 6. CONSIDERATION OF BINGO LICENSE APPLICATION FOR AMERICAN LEGION • The motion was made by Alderman Lenz, seconded by Alderman Erickson and unanimously carried, to approve and issue the license. 7. CONSIDERATION OF ADOPTING YOUTH CENTER BUDGET FOR FISCAL YEAR 1992 The motion was made by Alderman Torgerson, seconded by Ald- erman Lenz and unanimously carried, to waive reading and adopt Resolution No. 9630. 8. RESOLUTION NO. 9631 - RESOLUTION FOR PURCHASE The motion was made by Alderman Torgerson, seconded by Alder- man Erickson and unanimously carried, to waive reading and adopt Resolution. 9. RESOLUTION NO. 9632 - TRANSFERRING $32,000 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1990 TAX INCREMENT DEBT SERVICE FUND • 2 CITY COUNCIL MINUTES - DECEMBER 30, 1991 The motion was made by Alderman Torgerson, seconded by Alder- man Lenz and unanimously carried, to waive reading and adopt Resolution. 10. RESOLUTION NO. 9633 - RESOLUTION RELEASING AND SUBSTITUTING PLEDGED SECURITIES FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA The motion was made by Alderman Torgerson, seconded by Ald- erman Erickson and unanimously carried, to waive reading and adopt Resolution. 11. CONSIDERATION OF MERIT INCREASE FOR CITY ADMINISTRATOR Following discussion, the motion was made by Alderman Tor- gerson, seconded by Alderman Erickson and unanimously car- ried, to approve a 1.5% merit increase for the City Admin- istrator. 12. VERIFIED CLAIMS The motion was made by Alderman Lenz, seconded by Alderman Erickson and unanimously carried, to approve the claims and • authorize payment from appropriate funds. 13. DISCUSSION OF LEGAL NOTICE FOR REVISED ZONING ORDINANCE Administrator Plotz reported the revised zoning ordinance required a legal notice in the paper. Due to its length, he requested the Council waive the formality of printing the en- tire ordinance and publish a statement that it was on file at City Hall. The motion was made by Alderman Torgerson, seconded by Ald- erman Erickson and unanimously carried, to approve the recom- mendation and to waive the publishing formality. 14. ADJOURNMENT There being no further business, the meeting adjourned at 5:02 P.M. • 3 CORRECTED COPY MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 2, 1992 1. The meeting was called to order by Mayor Ackland at 4:30 P.M. Present were: Mayor Paul L. Ackland, Council Members Craig Lenz, John Mlinar, and Marlin Torgerson. Absent: Council Member Don Erickson. Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Anderson. 2. INSTALLATION OF NEWLY ELECTED MAYOR AND COUNCIL MEMBERS City Attorney Anderson administered the Oath of Office to newly elected Mayor Paul L. Ackland and Council Member Marlin Torgerson. 3. RESOLUTIONS AND ORDINA (a) RESOLUTION NO. 9634 - DESIGNATING OFFICIAL NEWSPAPER (b) RESOLUTION NO. 9635 - APPOINTING LEGAL COUNSEL (c) RESOLUTION NO. 9636 - APPOINTING CITY ADMINISTRATOR FOR 1992 (d) RESOLUTION NO. 9637 - ENTERING AGREEMENT WITH PIONEERLAND LIBRARY SYSTEM BOARD FOR CALENDAR YEAR 1992 (e) RESOLUTION NO. 9638 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS (f) RESOLUTION NO. 9639 - DESIGNATION OF DEPOSITORY OF CITY FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS (g) RESOLUTION NO. 9640 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA (h) RESOLUTION NO. 9641 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MARQUETTE BANKS OF HUTCHINSON, MINNESOTA (i) RESOLUTION NO. 9642 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST BANK OF MINNESOTA OF HUTCHINSON, MINNESOTA (j) RESOLUTION NO. 9643 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA The motion was made by Council Member Mlinar, seconded by Council Member Lenz and unanimously carried, to waive .readings and adopt Resolutions. .�i I MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 2, 1992 1. The meeting was called to order by Mayor Ackland at 4:30 P.M. Present were: Mayor Paul L. Ackland, Council Members Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Anderson. 2. INSTALLATION OF NEWLY ELECTED MAYOR AND COUNCIL MEMBERS City Attorney Anderson administered the Oath of Office to newly elected Mayor Paul L. Ackland and Council Member Marlin Torgerson. 3. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9634 - DESIGNATING OFFICIAL NEWSPAPER (b) RESOLUTION NO. 9635 - APPOINTING LEGAL COUNSEL (c) RESOLUTION NO. 9636 - APPOINTING CITY ADMINISTRATOR FOR 1992 • (d) RESOLUTION NO. 9637 - ENTERING AGREEMENT WITH PIONEERLAND LIBRARY SYSTEM BOARD FOR CALENDAR YEAR 1992 (e) RESOLUTION NO. 9638 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS (f) RESOLUTION NO. 9639 - DESIGNATION OF DEPOSITORY OF CITY FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS (g) RESOLUTION NO. 9640 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA (h) RESOLUTION NO. 9641 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MARQUETTE BANKS OF HUTCHINSON, MINNESOTA (i) RESOLUTION NO. 9642 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST BANK OF MINNESOTA OF HUTCHINSON, MINNESOTA (j) RESOLUTION NO. 9643 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA • The motion was made by Council Member Mlinar, seconded by Council Member Lenz and unanimously carried, to waive readings and adopt Resolutions. 1� .4 CITY COUNCIL MEETING - JANUARY 2, 1992 4. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE - PRESIDENT - JOHN MLINAR (b) DESIGNATION OF COUNCIL REPRESENTATIVES: 1. AIRPORT COMMISSION - PAUL L. ACKLAND 2. COMMUNITY EDUCATION ADVISORY COMMITTEE - PAUL L. ACKLAND 3. HOSPITAL /NURSING HOME BOARD - MARLIN TORGERSON 4. HUTCHINSON HOUSING, INC. (HRA) - DON ERICKSON 5. LIBRARY BOARD - CRAIG LENZ 6. PARK & RECREATION BOARD - JOHN MLINAR 7. PLANNING COMMISSION - CRAIG LENZ 8. SAFETY COUNCIL - MARLIN TORGERSON 9. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD - JOHN MLINAR (c) APPOINTMENTS TO HEALTH BOARD 1. DR. ROBERT HEGRENES 2. DR. THOMAS KLEINKAUF 3. DR. GEORGE SMITH (d) APPOINTMENT OF BRAD EMANS AS FIRE CHIEF The motion was made by Council Member Mlinar, seconded by Council Member Lenz, to ratify the Mayor's appointments. (e) DISCUSSION OF PETRO FUND AND AGREEMENT WITH OMAR COLLIS Following discussion, the motion was made by Council Mem- ber Torgerson, seconded by Council Member Erickson and unanimously carried, to defer to January 14, 1992 meeting. (f) CONSIDERATION OF SNOW REMOVAL PERMIT FOR LLOYD CHRISTENSEN 2 0 CITY COUNCIL MEETING - JANUARY 2, 1992 The motion was made by Council Member Lenz, seconded by Council Member Mlinar and unanimously carried, to approve and issue permit. (g) CONSIDERATION OF ASBESTOS STUDY BY TWIN CITY TESTING FOR DOWNTOWN REDEVELOPMENT PROJECT PHASE II Attorney Anderson reported on the asbestos' study and recommended that Twin City Testing perform the asbestos inspection on the Wigen building for $500 and the More -4 building for $1,500. Following discussion, the motion was made by Council Mem- ber Torgerson, seconded by Council Member Mlinar and unanimously carried, to approve Twin City Testing. 5. VERIFIED CLAIMS FOR 1991 The motion was made by Council Member Lenz, seconded by Council Member Mlinar and unanimously carried, to approve and authorize payment from appropriate funds. 6. ADJOURNMENT There being no further business, the meeting adjourned at 4:40 P.M. 11 3 • FogM 0-404 U.S. OEPAIITMENT OF COMMERCE 1 IUMAU of THE ClMUa Period In whlah PerRalle IsouW is css) (Haase Cal act any onwo In name and Idd kichrdkV ZIP Coda/ 553 REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 103SUO 27 9 9999 0d5 1 0 2i 9391 02730 JSX9j MAiKA 6L7G OFFICIAL If your building permit s ys rem has changed. FOR CITY OF HUTCHINSON mark (X) appropriate box below and explain CITY HALL 37 4ASHIN6TON AYE WEST in comments. MUTCiiIhSON AN 55)50 ❑ Discontinued issuing permits ❑ Merged with another system ❑ Split into two or more systems ❑ Annexed land areas PLEASE COMPLETE AND MAIL ❑ Had other changes THIS FORM ON OR BEFORE If no permits were issued during Bureau of the Census Instructions are included. For (X) in the box -> ❑ 1201 East Tenth Street further assistance, call collect this period, mark ' ' Jeffersonville, IN 47132 (301) 763 -7244. and return this torn NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Item Number of Valuation of Number of Valuation of BUILDINGS No. Housing construction Housing construction Buildings Buildings units Omit cents Omit cents (a) (b) lei Id) lei Ifl (g) Single- family houses, detached Exclude mobile homes. 101 17n QR7 Single- family houses, attached - Separated by ground to roof wall, -No units above or below, and - Separate heating systems and utility meters. (Count each unit as a separate buildin 102 Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 106 TOTAL - Sum of 101 -105 1 109 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPING Item Number of Valuation of Number of Valuation of BUILDINGS No. Buildings Rooms construction Omit cents Buildings Rooms construction Omit cants U) (b) (c) Id) Id (f) Ig) Hotels, motels, and tourist cabins (transient accommodations only) 213 Other nonhousekeeping shelter 214 NEW PRIVATELY OWNED PUBLICLY OWNED NONRESIDENTIAL Item Number Valuation of Number Valuation of BUILDINGS No. of construction of construction buildings Omit cents buildings Omit cents la) lb) (c) Id) Isl Amusement, social, and recreational 318 Churches and other religious 319 Industrial 320 Parking garages (buildings and open decked) 321 Service stations and repair garages 322 Hospitals and institutional 323 Offices, banks, and professional 324 Public works and utilities 325 Schools and other educational 326 Stores and customer services 327 Other nonresidential buildings 328 1 2(110 Structures other than buildings 329 FREMMIX ADDITIONS, PRIVATELY OWNED PUBLICLY OWNED ALTERATIONS, AND Item Valuation of Number Valuation of CONVERSIONS No. construction of construction Omit cents 7ldn*g. buildings Omit cent Is) Ic) Id) lal Residential - Classify additions of garages and carports in item 438. 434 Nonresidential and nonhousekeeping 437 fig AS11; Additions of residential garages and carports (attached and detached) 438 nn ­11C AM RLVFRAV AIDE ­01 -„ , F Valuation _=295,960 -- -- - - -'11- -A. (J) DEMOLITIONS AND PRIVATELY OWNED PUBLICLY OWNED RAZING OF BUILDINGS Item Number of Number of No. Buildings Housing Buildings Mousing 7 units units Is) III) le) id) (el Single- family houses lattached and detached) 845 Two - family buildings 848 hree- and four - family buildings 847 Five -or -more family buildings 848 All other buildings and structures 849 t INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT $500,000 OR MORE Please provide the following information for each permit authorizing construction valued at $500,000 or more entered in sections I through IV. Item Number of No, from Descri tion p Name and address of Owner- ship Valuation of sec. owner or builder Mark IX! construction Omit cents Housing Buildings I —IV one units Is) (b) (cl (dl le) If) (a) Kind of building -------------------------------- --- --- -- ----------- ------ -------- -- ❑Private Site address $ Kind of building ---------------------------------- Private She address '-- ----- ---- -`-- ----'---- -----'--- El Public $ Kind of building --- ----- --- --- ----- -- -- ------ --- - -- []private ---------------------------------- Sits sddreas Public $ Kind of building ------------------------------------ 1:3 Private Site address Public $ Kind of building '-- - ------------------ ---- ----- ---- ❑Private Site address __ _________--_______-___—______'_ ❑Public $ Kind of budding ---- -- -- ------ -- --------- --- --- -- -- El Private [Site address Public If Kind of building --- -------------------------- ----- ❑Private - -- --------------- -------- Site addrese S Kind of building ❑Private -------------------------------------------------------------- Site sddrsss Public $ dW of building ❑Private -------------------------------------------------------------- Site address $ Comments Are you aware of any now permk-issuing ❑ No ❑ Yes — Please additional information in comments. Jurisdictions? give Name of person to contact regarding this report Telephone Title Area code Number Extensan Building ff' s r� • -ADS Irwructions are Included. For is-v a , WPM" OF na CIMS P6011W In 04" pillognIft I!• 1 OCTOBER 199! R - and return this form ff JeersonwMe. IN 47132 Nlsaae oomet any am" IN name arts adlsrase bNowov Zr Cool REPORT OF BUILDING OR SS3 ZONING PERMITS ISSUED AMENDED REPORT I AND LOCAL PUBLIC Valuation of CONSTRUCTION 103500 z1 1 9999 08S 1 0 Is) lel Id) 26 9999 02730 Single- fomity houses, detached JAMES PARKA BLDG OFFICIAL If your building permit s ystem has changed FOR C I T Y OF H U TC H I N S O N mark (Xlappropriste box below and autplaln CITY HALL 37 WASHINGTON AVE WEST ~QOAfymts HUTCHINSON RN $5350 ❑ Discontinued Issuing permits ❑ Merged with another system ❑ Split into two or more systems ❑ Annexed land areas ❑ PLEASE COMPLETE AND MAIL Had other changes THIS FORM ON OR BEFORE NOVEMBER 4. 1991 If no permits were Issued during Bureau of the Censer Irwructions are Included. For this period, mark (X) in the box 1201 East Tenth !bees r further assistance, call come" and return this form ff JeersonwMe. IN 47132 (301)763 -7244. RESIDENTIAL PRIVATELY OWNED 7* 1.. PUBLICLY OWNED HOUSEKEEPING Number f N f BUILDINGS Valuation of Valuation of ldi a Housing construction units Omit an& &sildi s Housing eMStructior units Orr* ants Is) lel Id) to) 111 (o Single- fomity houses, detached Exclude mobile ho mes. 101 Single-family houses, attached - Separated by ground to roof wall, -No units above or below, and - Separate hosting systems and utility motors. (Count each unit as a separate buildingl 102 Two-family buildings 103 1 Three- and low-family buildings 104 Ftvs -or -more family buildings 106 TOTAL - Sum of 101 -loll -► 10! NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPING tam Number of BUILDINGS Valuation of Number of Valuation of Buildings Rooms No. Buildings R construction Deaf ants construction Omit pmts Is) (bl Idl to) if) to) Hotels, motels, and tourist cabins (transient accommodations only) 213 Other nonhousekesping shelter 214 NEW PRIVATELY OWNED PUBLICLY OWNED NONRESIDENTIAL Item Number BUILDINGS Valuation of Number Valuation of No. of construction of construction buildings Omit ants buildings Omit cents (sl Ibl le) (d) Is) Amusement, social, and recreational 318 Churches and other wi ious 319 Industrial 320 1 742 Parking garages Ibuildin s and open decked) 321 Service stations and repair garages 322 Hospitals and institutional 2 Offices, banks, and professional 324 Public works and utilities 326 Schools and other educati 326 _ Stores and customer services 1327 Other nonresidential buildings 328 Structures other than builds s 329 ADDITIONS, PRIVATELY OWNED PUBLICLY OWNED ALTERATIONS, AND Item Number CONVERSIONS Valuation of Number Valuation of No, of construction of construction buildings Omit cents buildings Omit cents bl 1 Ibl Ic) 1d) le) Residential - Classify additions of garages and carports in item 438. 434 Nonresidential and nonhousekeeping 437 IR A,9 Additions of residential garages and corports Iettached and detached) 438 13,5 0 cwu 1 1 , ml - a. nuT 1 JI Olt-D KKJ-J KKK -S, KNK -4 PLIAb! CUM 7lNU! uN X& Valeba blue. TOTAI 0FRMITS AO TOTAI VAI nnTION 9-1ess•4V*t 1,937,313 IV ItY ITV RAZING OF Sera I VI•I�►V Number of I VY IY►r •� ►V Number of ' BUILDIN08 No. ouldings Housing awmings Nunits un lta un it s W Ibl del (111 lei S ingle-family houses (attached and detached) 645 T wo- family buildings 646 his e- and four-family buildings 647 ire - or - more family buildings 4411 II other buildin and structures 649 INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 111600,000 OR MORE Please provide the following information for each permit authorizing construction valued at 1500,000 or more entered in sections I through IV. Item Number of No. from Description p Name and address of Owner- ship Valuation of construction Hou"no sec. owner or builder Adak /X/ ornit cents unit Buildings I —IV one (a) lb) Icl (dl del fill 1 ) Kind of buildup ____ ________________________ _______ hiwte Ska ddnu ---- -------------------------------- ❑►ubk 1 Kind of buiWrp ------------------------------------ ❑P rivate Site eddreN ___________________ 1 Kind of building ------------------------------------ ❑h ivets - ------ - - - - -- --------------------- site eddies• Kind of building ____ _______________________________ ❑ Prvate __ _______________________________ Site eddreN Public ' 1 Kind of buildup ------------------------------------ ❑ hwate Site addreN Kurd of budding _------------------------ ❑private Sit addreN { Kind of bud WV ____ _______________________________ ❑ Private _____ ------------------------- Sit addreN _ 1 Kind of buildup -- --------------- ---------------- ❑hivata Site eddnu / of building ----------------------------- - - - - -- ❑ Private ---------------------------------- Site addreu 1 C omments REFUNDED BUILDING PERMIT #10524 — VALUATION 211.632 CONSTRUCTION CANCELED. Are you aware of any now permit- Issuing ❑ No ❑ Yes — Please give additional information in comments. Jurisdictions? Name of person to contact regarding this report Telephone ES HADVA Arncode mbe r Extension Title n SENIOR ADVISORY BOARD Ki:EfINC I November 21, 1991 Lembers present: Mildred Jensen, Ruby Krueger, Rueben Holman, I•larie Kapinr and Elsa Young mac- officio member present: Arnold Rotzien Staff Present: Barb Iiau-en and Ruby Hanner Eembers absent: Lloyd Mueller and Arnold Heil Chairman Mildred Jensen called the meeting to order at 9:30 a.m. 'fhe minutes were approved as written. Arnold Rotzien gave the treasurer's report. 'Phe last balance in the checking; account was $1567.77. An outstanding bill of $224.02 was was paid and .$17.56 was deposited leaving a balance of $1361.31. A check for $195.00 from the Grand Casino was received. 'Phe casino paid $5.00 per person for each one attending; during a recent tour. Old Busines 'The holiday bake sale will be held on December 17 starting at 9 :00 a.m. Advisory board members will be given a list of names to call. his list contains names of people in McLeod County receiving the Newsletter. Parb ifau;en f the senior center design book which was recently purchased to five the board ideas for a future building. 'Phe book will be passed around ar,ong the members. Ln article will be put in the next Newsletter requesting the donation of a slide projector. It is possible one could be purchased at the David 'Pews auction. treadmill and another exercise bike will be purchased after the first of the ,year. ':.'e must -et at least two bids on each item. `he ,Advisory Board voted to give $100.00 to the senior transportation project and the nutrition program will also give them $100.00. Haugen stated they are -ivinn out five tickets instead of ten with the understanding that the participant pay for the return trip. An amount of .$205.00 must be placed in the 1991 building; fund allocation along; :rift, w5.00 from Ruth IligU,inbotham in memory of David i'ews. Elsa Young made a motion ;:o deposit $1000.00 in the building fund, Ruby Krueger seconded and motion passed. the purchase of municipal banners was discussed. Plain banners can be purchased for about ;$30.00 which can be localized. A pole would cost approximately x;40.00 and Lloyd Viueller has offered to pay for the pole. fhe purpose of the banner is to make the Senior Center more visible. Vic Arlt has offered to buy the material and construct a thermometer which would indicate the current amount in the building fund. Ilauf discussed the rental policies and fees. She stated the building is rented I;onday through Thursday. ! ?eekends around the holidays are always filled. he city . receives the rental money. When the center was originally constructed, the city wanted to have a place available to the public at a minimal cost. 11 -A - Y Senior Advisory Board Meeting - 2 November 21, 1991 The matter of painting the letters on the Senior Center siren is being investigated and will. be taken care of by the Park and Rec Board in the spring. 0 stew businesss Hau ?en discussed the Elder Trentor program. T he public schools are facin? some problems and wish to get older persons involved in various school pro; - rams. '.re are presently involved with the reading program which has been very well .received. Other needs would be lunch room monitors, giving reading instruction on a one -to -one basis and similar duties. This program will be adver- tised in the Senior Newsletter. Alildred Jensen suggested an insert be included which would ;live readers an opportunity to indicate the area in which they would like to participate. Haugen stated we would initially be involved with the lower grades. It was decided to meet the second Thursday of the month. There will be no December meeting and the next meeting will be January 9, 1992• The terms of some board members will expire at the end of the year. A list of Perspective board members will be submitted to Mayor Ackland and he will make the decision as to who the new members will be. Hawren reported on upcoming tours and programs. She indicated a trip to Las Vegas Is being* considered for this summer. A ChristVas Day dinner and New Years Day brunch will be held. Pajama pillows have been made for Aveyron }tome residents. i'here being- no further business, the meeting adjourned at 10:30 a.m. r'espectfu3.ly submitted, Elsa, � in�, Sec4tar / y MINUTES Parks & Recreation Board October 30, 1991 Members present were Lee Cox; chairman, Mike Cannon, Mike Schall, Virgil Voigt, Linda Martin, and John Mlinar. Also present were Ken Merrill; Finance Director, Dolf Moon and Karen McKay. The meeting was called to order at 5:20 p.m. The Minutes dated September 25, 1991 were approved by a motion made by John Mlinar, and seconded by Mike Schall. The board unanimously agreed. 1992 Budget - Ken Merrill presented the proposed 1992 budget to the board. The Park and Recreation Administration requests have remained. Some fees may be raised to help offset the expense of running the programs in the Recreation Department. In the Civic Arena budget the rental fees may also be raised. The Parks will operate much the same as 1991 except with the elimination of mosquito spraying. Again the tree chipper was cut, and Ken was able to tell the board about some options the city is considering for the purchase of a new chipper. The Recreation Center /Pool budget will include a thermostat, and all other capital improvements were cut. The Senior Center requests remained the same. Ken told the board that the local tax levy increase is at the maximum for 1992. Dry Dock - The Dry Dock is budgeted for $23,000 for 1992, there is a ro deficit of $14,000 expected for 1991. The city is waiting for more information regarding the lease agreement. If the lease is not renewed the location of the Dry Dock may be an empty store downtown, or there may be a series of special events planned at various locations. The number of participants has increased this fall. 1992 R_e v_enu_e Enh - The board reviewed the "Revenue Enhancements# an increase in tecreational fees and Civic Arena rentals was proposed. After a brief discussion, Mike Schall made a motion to accept the revenue enhancements proposed to help alleviate cuts to the budget, Mike Cannon seconded the motion, and the board agreed unanimously. Civi Arena Update - The board received a copy of the five year plan of improvements completed, and scheduled for the the arena. The new dasher boards are in place. The remaining $24,000 of the $150,000 project will be spent on improvements in the restrooms and locker rooms. Board Items Elks P - The board questioned the safety of the holding pond in Elks Park. Dolf reported to the board that the design is there to provide an outlet for excess water. is Ad io urnmen t - The meeting was adjourned at 6:53 p.m. by a motion made by Mike Schall, and seconded by Mike Cannon, the board unanimously agreed. klm ,11 -A MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 19, 1991 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7:32 p.m. with the following members present: Clint Gruett, Dean Wood, Roland Ebent, Tom Lyke and Chairman Bill Craig Absent: Criag Lenz and Elroy Dobratz Also Present: Gary Plotz, City Administrator, and John Rodeberg, Director of Engineering. 2. MINUTES Mr. Ebent made a motion to approve the minutes of the regular meeting dated Tuesday, October 15, 1991. Seconded by Mr. Gruett, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF VARIANCE REQUESTED BY EVERETT HANTGE, HANTGE FUNERAL CHAPEL FOR AWNING • Chairman Craig opened the hearing at 7:33 p.m. with the reading of publication #4320 as published in the Hutchinson Leader on Thursday, November 7, 1991. The request is for the purpose of considering a variance to permit encroachment of awning 3.75' from building verses 2.5' allowed in ordinance located at 400 South Glen St. Mr. Everett Hantge explained the prior expansion of the building and the necessity to provide an awning for protection from sun and rain. He stated the awning would be fabric over aluminum framing and would be permanent. City Administrator Gary Plotz commented the planning staff reviewed the request and it was the consensus the awning would be incidental to the property. There was discussion on the hardship which would be the safety of ice and snow and handicap accessible. Mr. Ebent made a motion to close the hearing, seconded by Mr. Wood the hearing closed at 7:36 p.m. Mr. Ebent made a motion to approve the request siting the handicap accessible extension and the safety factor. Seconded by Mr. Gruett the motion carried unanimously. (b) CONSIDERATION OF VARIANCE REQUESTED BY CITY FOR NONCONFORMING LOT LOCATED ON SCHOOL RD N • Chairman Craig opened the hearing at 7:37 p.m. with the 1 �-# rq� MINUTES HUTCHINSON PLANNING COMMISSION 11/19/91 reading of publication #4321 as published in the Hutchinson Leader on Thursday, November 7, 1991. The request is for the purpose of considering a variance for reduction from 120' to 100' in depth located at 410 School Rd North. City Administrator Plotz commented on the request and the problems of the contingencies in recording the property and the history up to this date. Mr. Lyke moved to close the hearing, seconded by Mr. Gruett the hearing closed at 7:44 p.m. Mr. Lyke moved to recommend approval of the request. Seconded by Mr. Gruett the motion carried unanimously. (c) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT FOR CLUSTER HOUSING REQUESTED BY JUNE REDMAN Tabled to December requested by Ms Redman. 4. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT REQUESTED BY FRED SCHMOLL (2 . MILE RADIUS) LYNN TOWNSHIP City Administrator Plotz commented on staff recommendation of no objection to the county. Discussion followed on the road platted as Ulm Ave. Mr. Ebent made a motion to recommend no objection to the county, seconded by Mr. Gruett the motion carried unanimously. (b) DISCUSSION OF JIM JOHNSON SKETCH PLAN City Engineer John Rodeberg explained the Park Board recommendation of 11 -19 -91 regarding parkland contribution for the area. Tom Veenker, All Metro Developers, commented on the new proposal stating the time line would be for Spring. Discussion followed on the amount of land owned by the developer Mr. Jim Johnson. Mr. Jim Tammeus, Realtor, commented on the parkland . contribution question stating the developers willingness to pay the contributiok. Discussion followed on lot depth and the old and new MINUTES HUTCHINSON PLANNING COMMISSION 11/19/91 ordinance. City Engineer John Rodeberg stated services would be available there. There was some discussion on street parking and designing the houses on the lots to allow for double garages. After further discussion the consensus was to address the location of the house on the lot in a subdivision agreement. 5. OLD BUSINESS (a) UPDATE OF ZONING ORDINANCE DRAFT RECEIVED 9 -20 -91 The planning commission discussed the next step and procedure indicating the Public Hearing would be held in December. (b) COMMUNICATION FROM STAFF City Administrator Plotz commented on the Trebelhorn property and problems with setbacks. Mr. Plotz indicated the Munsell property has a verbal agreement but nothing in writing to date. There was discussion on a public hearing to be held by the county for a conditional use permit on' the Miller, Miller, Mac property for a demolition land fill site. Discussion followed on the hardsurfacing of the Lemke Auto Sales lot. 6. ADJOURNMENT There being no further business the meeting was adjourned at 8:45 p.m. • 3 APPLICATION FORPO_PCORN STAND PERMIT To the .................... CITY COUNCIL .........._._......... _a :_�.�_. ...........__.._.. ............................................................................................. ......_.........._............. a,. of the ........... _....... CITY .............................................. of .............. H........... I. NS.. .N............................. ... yin ttie Cou ty of MCLEOD ....., State of Minnesota: • t7� 831 SECOND AVE. SOUTHWEST.- y,,,� The undersigned owner whose address i a .................................................... ............................... ti_......_........_...... y .. a _. HUTCHINSON MN.. 55 3 5 . 3 . .... ................ ............................... ......................here ap or a , .............. ..........._..................- by pp f perm.tt u t.t OPERATE A POPCORN STAND AT THE SOUTHWEST CORNER OF THE PUBLIC SQUARE ..................................................................................................................................................................................._......................_. ...._........................__ upon that certain tract of land described as follows: Lot..... ............. ..............................: Block ............ _ .................................. ; plat or addition .............................................................. .. .......................... ;. address .......... .................. .. ... _ ............................................................. ; which is of the following size and area; width .................... ..... ....... ....... _......... feet; length ........... ......... ......................... .. feet; area _ .. ........ .. .................................. ............................................................... and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said . .................CITY....... applicable thereto. .applicant further agrees to pay fees or assessments at the time and in the amounts apecifed as fo ...... ll ..... ow8: ...... _____...-.._...___._ ..... _ ........................... — ...... ......................................................................................... .. ••........................... ............. ••- •......-- •--- •- ••......_.... .... ......... ............................ -- ..... v l� `` ......................................... .._...... MARK MCGRAW Owner 0 • 4 ezl- NOVMEBER 1991 CITY OF HUTCHINSON FINANCIAL REPORTS NOVMEBER 19 24,359.00 YOUTH CENTER - "DRY DOCK" 100.7% OPERATING SUPPLIES 435.12 4,433.38 4,500.00 66.62 98.5% OTHER SERVICES & CHARGES REVENUE REPORT NOV. YEAR TO 4,294.19 BALANCE PERCENTAGE 50.25 ACTUAL DATE ACTUAL BUDGET REMAINING USED MEMBERSHIPS 0.00 220.00 1,000.00 780.00 22.0% ADMISSIONS 0.00 2,099.50 3,500.00 1,400.50 60.0% VIDEO GAMES 0.00 41.24 800.00 758.76 5.2% POP 126.20 1,133.00 2,800.00 1,667.00 40.5% CANDY 68.05 1,256.55 1,100.00 (156.55) 114.2% CHIPS, ETC. 74.87 2,394.42 2,800.00 405.58 85.5% INTEREST 0.00 160.68 500.00 339.32 32.1% BLDG RENTS 0.00 0.00 0.00 0.00 FUND RAISERS 0.00 0.00 0.00 0.00 CONTRIBUTIONS 11,500.00 54,550.00 53,656.00 (894.00) 101.7% TOTAL 11,769.12 61,855.39 66,156.00 4,300.61 93.5% EXPENSE REPORT PERSONEL SERVICES 2,062.43 24,525.79 24,359.00 (166.79) 100.7% OPERATING SUPPLIES 435.12 4,433.38 4,500.00 66.62 98.5% OTHER SERVICES & CHARGES 2,668.06 32,005.81 36,300.00 4,294.19 88.2% MISCELLANEOUS 50.25 634.24 1,000.00 365.76 63.4% CAPITAL OUTLAY 0.00 120.00 0.00 (120.00) • TOTAL 5,215.86 61,719.22 66,159.00 4,439.78 93.3% YOUTHCTR ATTENDANCE NOV. Y.T.D 15 DATES 342 4,380 NOVEMBER 1991 0 RFV " EUE REPORT - LIQUOR FUND LIQUOR SALES WINE SALES BEER SALES SEER P PCST : S MISC. SALES INTEREST REFUNDS & REIMBURSEMENTS CASH DISCOUNTS TOTAL EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES SUPPLIES, REPAIR & MAINTENANCE OTHER SERVICES & CHARGES MISCELLANEOUS CAPITAL OUTLAY TRANSFERS COST OF SALES OTHER, 91A L REVENUE REPORT - WATER SEWER /FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1991 NOVEMBER 19 ENTERPRISE FUNDS NOV. YEAR TO - ADOPTED BALANCE PERCENTAGE ACTUAL DATE ACTUAL BUDGET REMAINING USED 45,569.40 15,503.13 60,459.28 (24.'22) 5,351.79 983.86 104,979.56 (133.55) 407,912.50 110,341.92 695,030.18 (634.74) 46,649.80 9,010.12 106,084.52 (6,507.09) 435,000.00 151,000.00 701,400.00 0.00 40,895.00 7,500.00 0.00 (1,500.00) 27,087.50 40,658.08 6,369.82 634.74 (5,754.80) (1,510.12) (106,084.52) 5,007.09 9 1 - 1 . 8 11 0 � 73.1ro 99.1% 232,689.25 1,367,887.21 1,334,295.00 (33,592.21) 120.1% 102.5% 9,184.35 130,836.30 128,181.00 (2,655.30) 102.1% 196.95 2,748.06 3,700.00 951.94 74.3% 4,800.44 37,816.00 59,350.00 21,534.00 63.7% 50.00 1,167.50 8,600.00 7,432.50 13.6% 0.00 23,587.64 500.00 (23,087.64) 0.0% 55,000.00 55,000.00 110,000.00 55,000.00 50.0% 82,124.17 935,617.01 1,039,400.00 103,782.99 90.0% 0.00 0.00 5,000.00 5,000.00 0.0% 151,355.91 1,186,772.51 1,354,731.00 167,958.49 87.6% FEDERAL GRANTS 126,883.63 520,108.00 0.00 (520,108.00) 0.0% WATER SALES 42,908.18 489,879.18 531,800.00 41,920.82 92.1% WATER METER SALES 700.00 8,252.00 8,000.00 (252.00) 103.2% REFUSE SERVICES 55,012.05 557,822.25 666,000.00 108,177.75 83.8% REFUSE SURCHARGE 4,685.53 47,616.31 0.00 (47,616.31) 74.7% SEWER SERVICES 130,661.82 1,428,553.96 1,504,000.00 75,446.04 95.0% PENALTY CHARGES 1,496.07 16,884.14 15,000.00 (1,884.14) 0.0% INTEREST EARNED 14,285.75 107,824.12 160,000.00 52,175.88 67.4% S C 0 R E 0.00 46,154.09 0.00 (46,154.09) REFUNDS & REIMBURSEMENTS 107.00 15,168.91 3,000.00 (12,168.91) 0.0% OTHER 110.00 5,886.44 2,000.00 (3,886.44) 294.3% 0.00 TOTAL 249,966.40 3,244,149.40 2,889,800.00 (354,349.40) 112.3% EXPENSE REPORT - WATER SEWER /FUND REFUSE 126,883.63 693,314.51 687,850.00 (5,464.51) 100.8o * R 18,502.78 555,965.52 827,636.00 271,670.48 67.2% -R 45,098.63 1,218,195.94 1,787,035.00 568,339.06 68.2% WASTE TREATMENT PLANT CONSTRUCT. 0.00 0.00 0.00 0.00 TOTAL 190,485.04 2,467,475.97 3,302,521.00 835,045.03 74.7% NOVEMBER 1991 CITY OF HUTCHINSON FINANCIAL STATEMENTS NOVEMBER 19 ENUE REPORT - GENERAL FUND NOV. YEAR TO ADOPTED BALANCE PERCENTAGE CITY ADM. /CITY CLERK ACTUAL DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 933,873.54 1,640,024.00 706,150.46 56.9% LICEt.SES 439.00 15,715.00 13,845.00 3,130.00 83.4% PERMITS Ah'D FEES 7,608.03 142,663.76 93,300.00 (49,363.76) 1x2.9% INTER - GOVERNMENT REVENUE 8,371.46 1,056,886.18 1,364,648.00 307,761.82 77.4% CHARGES FOR SERVICES 50,279.79 452,791.94 622,414.00 169,622.06 72.7% FINES & FORFEITS 4,419.44 39,879.03 50,400.00 10,520.97 79.1% MISCELLANEOUS REVENUE 14,989.18 259,300.50 151,620.00 (107,680.50) 171.0% CONTRIBUTIONS FROM OTHER FUNDS 0.00 256,969.70 431,000.00 174,030.30 59.6% REVENUE FOR OTHER AGENCIES 344.93 1,706.62 250.00 (1,456.62) 682.6% TOTAL 86,451.83 3,159,786.27 4,372,501.00 1,212,714.73 72.3% EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 2,233.13 42,817.16 39,591.00 (3,226.16) 108.1% CITY ADM. /CITY CLERK 12,818.59 157,184.97 165,354.00 8,169.03 95.1% ELECTIONS 153.24 2,706.19 4,612.00 1,905.81 58.7% FINANCE 13,939.96 226,792.18 241,739.00 14,946.82 93.8% MOTOR VEHICLE 6,170.87 76,073.11 73,440.00 (2,633.11) 103.6% ASSESSING 21,500.00 21,500.00 21,500.00 0.0.0 100.0% SAL 6,168.00 41,175.08 42,000.00 824.92 98.0% NNING 609.45 6,560.51 2,100.00 (4,460.51) 312.4% CITY HALL 2,946.25 39,647.27 43,362.00 3,714.73 91.4% RECREATION BUILDING 3,106.39 53,223.16 60,137.00 6,913.84 88.5% POLICE DEPARTMENT 102,493.89 957,315.81 939,737.00 (17,578.81) 101.9% FIRE DEPARTMENT 5,896.83 123,119.35 123,245.00 125.65 99.9% SCHQOL LIAISON OFFICER 2,544.68 30,539.83 30,863.00 323.17 99.0% BUILDING - INSPECTION 7,396.34 79,655.87 71,626.00 (8,029.87) 111.2% EMERGENCY MANAGEMENT 0.00 5,475.63 10,250.00 4,774.37 53.4% SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.0% FIRE MARSHALL 3,809.95 44,711.71 49,848.00 5,136.29 89.7% ENGINEERING 18,742.08 235,415.25 267,031.00 31,C1�.75 88.�ro STREETS & ALLEYS 36,560.70 360,693.91 412,517.00 51,823.09 87.4% STREET MAINTENANCE A/C 11,884.40 64,952.55 77,200.00 12,247.45 84.1% LIBRARY 801.66 70,073.66 72,804.00 2,730.34 96.2% SENIOR CITIZEN CENTER 5,341.34 80,438.12 91,005.00 10,566.88 88.4% PARK /REC. ADMIN. 7,684.49 98,764.33 103,124.00 4,359.67 95.8% RECREATION 5,972.66 141,547.28 153,146.00 11,598.72 92.4% CIVIC ARENA 18,590.18 117,738.06 128,445.00 10,706.94 91.7% PARK DEPARTMENT 33,399.07 405,335.93 402,751.00 (2,584.93) 100.6% CEMETERY 3,602.07 52,185.12 54,737.00 2,551.88 95.30 COMMUNITY DEVELOPMENT 4,455.45 36,874.37 32,236.00 (4,633.37) 114.4° DEBT SERVICE 9,652.00 33,955.35 54,187.00 20,231.65 62.7% AIRPORT 32,708.93 193,583.60 200,297.00 6,713.40 96.6% TRANSIT 7,777.62 99,006.89 108,884.00 9,877.11 90.9% COUNCIL 0.00 3.07 7,600.00 7,596.93 0.0% lo RGY -D.P. COCRDINATRO 42,744.88 286,939.26 39,526.00 (247,413.26) 0.0% UNALLOCATED 13,651.70 294,823.92 342,415.00 47,591.08 86.1% 0.00 TOTAL 445,356.80 4,480,828.50 4,467,559.00 (13,269.50) 100.3% O i City of Hutchinson ,IAN - 919 Ir FEE: $25.00 APPLICATIOfi FOR GAMBLING DEVICE ]C Iff""RIV Eve t Building Fire Application shall be submitted at Police least days prior to the Gambling occasion I. G 1 3 1 A L4 l AND I, L? 0 L- Name of Authorized Officer of race of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduc the game of gamblingin accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending Signatures: Authorized Officer of Organization Designated Gambling Manager of organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: Y (last) (first) (middle) 2. Residence Address: 3 qs Mo lylI e E S halt& m.v & - � - (street) (city) (state) (zip) 3. Date of Birth: S:f�c L l� 4. Place of Birth (mo /day /year). (city /state) 5. Have you ever been cony ted of any crime other than a traffic offense? Yes No If Yes, explain B. The following is to be completed by the designated gambling manage: of organization: L� 1. True Name: (last) (first) (middle) 2. Residence Address: .' m c A * L (-1 tt I C11 11vSek 1 MAl �S 3S street) (city) (state) (zip) 3. Date of Birth: �� / 4. Place of Birth: (mc /day /year) (city /state) //,-p J 5. Have you ever been convicted of nv crime other than a traffic offense? Yes No 4 . If yes, explain 6. How long have you been a member of the organization? 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used F Z x" 2. Date or dates gambling devices will be used yl3 O I c Z 1 CS ( date and /or day(s) 3. flours of the day ganbling devices will be used: of week) From .'�� To A.M. P. P.M. 4. Maximum number of players Gf Al &/V o LL n/ 5. Will pr; zes bb paid in money or merchandise? 1'I?I_ R c v- 6. Will refreshments be served during the time the gambling, devices will be used? Yes No If so, will a charge be made for such refreshments? Yes NO D. Organization Information: w tTs #Itt-e-rer 4; 1. Address where regular meetings are held 2. Day and time of meetings L 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes X No 4. How long has the organization been in existence? _ 4a. How many members in the organization? 5. What is the purpose of the organization? 6. Officers Officers of .the Organization:�`"'`�j" Name Address oai?�E' Title ,6 0,9 -- m , d 5 M s , 0 -- d O G 6r E iP� a's ('4 ' To 5 7,q FFc / ./- u tit i,/ i.v s -m P/aE - eX 7. Give names of officers or any other persons paid for services to the organization: Name Address Title tJ C 171 • D. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name -9d 6 R y ,44Z- Address 3 � rh eAeeeeF t 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer and Policy No. 10. Have you (? manager t Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling device? 11. Attach_a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond d. Application is hereby made for waiver of the bonding requirements. Yes_ No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself with the conte thereof. Signature of authorized officer of organization Date: Subscribed and sworn to before me a notary public on this day of 19 . Signature of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this day of 19 . Signature of Notary Public Commission expires on. Social Security Number: rD Business ID Number: 0 DATE: December 17, 1991 • TO: GARY PLOTZ, MAYOR AND CITY COUNCIL FROM LARRY KARG, STREET SUPERVISOR SUBJECT PAVEMENT MAINTENANCE SEMINAR I would like to request that the City reimburse me for 3 nights lodging and the registration costs for the 1992 Pavement Maintenance Conference being held in Nashville, Tennessee of February 7 -9, 1992. There will be individual seminars held each day on patching, sealcoating, crackfilling, and paint striping. Registration for the conference is $80. Motels range from a low of $55 to a high of $101. At this time, I am not sure which hotel I will be able to get into. Therefore, figuring the high of $101 plus the $80 registration, my request will be for $383. My travel and conference fund for 1991 still has $300 in it and I then may be able to get the rest from the 1992 budget. Transportation to and from the conference will be paid by myself. I will also be on vacation during this time period. Thank you for your consideration, O��K City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on rrcycicd pnper - DATE: January 9, 1992 TO: Mayor and Council FROM: Randy DeVries and Doug Meier SUBJECT: Out of State travel to review sewer jetter and vac machine We request approval of travel to Chicago to review equipment capabilities at the factory level. This travel will be at no expense to the City of Hutchinson. Date of travel is January 28 -29, 1992. RD /sk ® City Hall Parks & Recreation Police Deyartnient 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled raper - City 0 77 DATE: — January 8, 1992 TO: Mayor and City Council FROM: Randy DeVries, Director of Water and Wastewater SUBJECT: Joint Meter Reading With Hutchinson Utiliti Clarence Kadrmas and I will attend the January 14, 1992, City Council to discuss joint meter reading and a water meter change out program. The technology to read water, gas, and electric meters has finally come together with the use of sensus water meters and Radix, the company Hutchinson Utilities uses for meter reading. The advantages are as follows: 1. Meter reading time will be cut down. 2. Usages will not have to be figured manually. 3. Monthly billing will be possible. I am recommending an 8 year water meter change out program to remove inaccurate meters from our system. The advantages are as follows: 1. Revenue increase -as the age of a water meter goes up, the accuracy goes down. 2. Meter repairs will be less. 3. A meter survey will not be needed. 4. Call -backs will be cut down. 5. Meter reading and billing savings will be substantial. The cost of this program will be $26,000 the first year, and $21,000 for the next seven years. The program will end at the end of year eight. $44000 is in the budget for 1992. I have scaled back the conversion from $45,000 by using city staff to install the water meters and by extending the change out to eight years. I recommend a joint meter reading system with Hutchinson Utilities and change out of water meters over eight years. CC:Gary Plotz Ken Merrill Dick Nagy Clarence Kadrmas • RD /sk City Hall 37 IVasltingtou Avenue 11'est (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 557 -2975 Police Department 10 Franklin Street South (612) 5S7 -2242 Hutchinson, Minnes 55350 Printed On r:, :; cli :I japer - G -� January 14, 1992 MEMO • TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: 5 WEEK VACATION The following is a cost breakdown for an additional week of vacation. Total cost includes wage /pera /fica 20 years or more of service: 11 employees $8,030.95 19 years of service 2 employees 1,082.36 18 years of service 5 employees 3.075.80 17 years of service 3 employees 1,799.49 16 years of service 3 employees 1,460.57 15 years of service 5 employees 3,930.72 Above cost represent dollars of benefit to employee. City additional cost would not be amount paid to employee but would be cost in temporary/ permanent additional people need to be hired to replace vacations personnel. Each year budget prepared using total payroll dollars weather worked, holiday, vacation, or sick. • City Hall 31 IVi7shinvon Az rc West (612) 387 -5131 Parks v Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Alinnesot17 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612).5S7-224--) .40, . • • • �r TO: Mayor and Council Hazel Sitz, Personnel Coordinator FROM: Scott Schwart061� DATE: December 5, 1991 RE: Vacation Benefit A.A During the past year a number of city employees suggested to me that they would like to see the vacation benefit increased from four to five weeks after twenty years of continuous employment. In late November I distributed the attached forms to the various city departments. As you can see a large number of employees indicated that they would appreciate increased vacation. Please note that the members of the street department asked that vacation be increased one day per year beginning at fifteen years to a maximum of five weeks at twenty years. 3M Company, The School District and other local employers currently offer their employees five weeks of vacation after twenty years of service or less, and I feel this request is a reasonable one. If you have any questions regarding this matter please contact me at the police department. /Attachments �----D, MEMORANDUM TO: Mayor and Council Hazel Sitz, Personnel Coordinator DATE: November 1991 REs Vacation Benefit The following city employees ask that the Hutchinson City Council consider increasing the vacation benefit from four to five weeks after 20 years of continuous employment. ������sa�s�s� =a�aaa���a�aas�sa�s�� •�asa� ssa s�a�s� I - Y l' L �iC- A • 0 � -)) I • T0: Mayor and Council Hazel Sitz, Personnel Coordinator DATE: November 1991 RE- Vacation Benefit The following city employees ask that the Hutchinson City Council consider increasing the vacation benefit from four to five weeks after 20 years of continuous employment. �aa�sa���= aa�aaaa: a����a���sa��a�� =��sasa�sasss��a�aass r--x ,�- /I.e ��_��� • 4 wlx� 1 U, i - • T0: Mayor and Council Hazel Sitz, Personnel Coordinator DATE: November 1991 RE- Vacation Benefit The following city employees ask that the Hutchinson City Council consider increasing the vacation benefit from four to five weeks after 20 years of continuous employment. �aa�sa���= aa�aaaa: a����a���sa��a�� =��sasa�sasss��a�aass r--x ,�- /I.e ��_��� • 4 wlx� 1 U, MEMORANDUM ?O: Hayor and Council Hazel Sitz, Personnel Coordinator DATE: November 1991 RS: Vacation Benefit T*e--LaIIaxLn_S city employees ask that the Hutchi 1 consider increas n rom four to five weeks I o continuous employmen . • The following city employees ask that the Hutchinson City Council consider increasing the vacation benefit from four weeks after 12 years to five weeks total after 20 years of continuous service. This to be achieved by receiving one additional day for each year of service after 15 years. • • MEHORANDUM TO: Mayor and Council Hazel Sitz, Personnel Coordinator DATE: November 1991 RE: Vacation Benefit i The following city employees ask that the Hutchinson City Council consider increasing the vacation benefit from four to five weeks after 20 years of continuous employment. assa aasass es sss saaasasas ssassssasassassssaassaassaaasss � J • I 5 mo3 c-r - v 40 MEMORANDUM TO: Mayor and Council Hazel Sitz, Personnel Coordinator DATE: November 1991 REs Vacation Benefit The following city employees ask that the Hutchinson City Council consider increasing the vacation benefit from four to five weeks after 20 years of continuous employment. 014 ........................ ............................... L • • jo111213 -j CI) Cn ti 9Z 90 940 South Jefferson Hutchinson, MN 55350 January 8, 1992 Gary Plotz, City Administrator City Hall 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: As in some years past, our group of pro -life supporters (no official name) requests the use of Library Square for our annual candlelight March for Life January 22 at 5:30 p.m. for up to an hour. Thank you for bringing this request to the City Council. Sincerely, A a A. Radtke • It December 13, 1991 Donald Gilbertson 950 Ludtke LN Hutchinson, MN 55350 -3401 � C v • James G. Marka Building Official, City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Marka, J �V This letter is in response to our phone conversations of November 27 and December 9. On November 27, we discussed the possibility of Juul Contracting digging in the remaining 20 feet of sewer pipe to my home. I had the impression from our frequent conversations and from your 10 -24 -91 correspondence that the city would bare some or all of the cost necessary to hook my property up to the sewer main. According to our conversation on 12 -9 -91, this is not necessarily true, it seems that city council action is necessary. The pipe wa d to my house on November 29, the bill for that s $550-Ogg-.-I I have not hooked up to city sewer, /hous a under my basement floor so that hook up ity sewer line can now be completed from within my The replumbing necessar a house would require approximate $1� 0 materials. t my intent to go before the city council with any proposal. My wife and I have been before the city on countless occasions through the years concerning sanitary sewer, our concerns and requesting help. Each time that we have been before the council we have b -en humiliated, misinformed or ignored. We do not care to subject ourselves to any of that again. In order to put this issue to rest I request that your office make inquires as to what accommodations eared to make in order to put t is issue behind us a I wan to make my pose ion c ear, in a ee a�` "tneZ'i'ty of Hutchinson has been negligent in how this fiasco has been handled between the different departments and the city council. I also feel that it is quite possible that certain person(s) within city employment have acted in a malicious or harassing fashion. � J- F page 2 As I stated during our phone conversation of November 27, 1991, I am willing to hook up to the city sewer line if the city is willing to absorb the costs in excess of what has already been assessed to my property. I will give a chronological breakdown of the pertinent facts as they pertain to my home at 950 Ludtke Lane and the Sanitary Sewer: (1) My home was built in 1977. Johnson's court, was within the city limits at the time. I hooked up to city gas, city electricity, city phone and city water at the time the house was constructed. (2) In about 1979 I made inquires to the city about sanitary sewer being brought in. A proposal was developed and a assessment role was called by the city council. At that meeting all of the neighbors stated that they saw no need for city sewer, so the project was dropped. (3)In about 1985 I made inquires to the city about sanitary sewer being brought in. A proposal was developed and an assessment role was called by the city council. At that meeting all of the neighbors stated that they saw no need for city sewer, so the project was dropped. (4) In the spring of 1990 I applied for a building permit to replace the failing drainfield at my property. That permit was denied; my septic system was condemned and it was recommended that I apply for sanitary sewer service. (5) In the spring of 1990 I requested sanitary sewer service. A proposal was developed and an assessment role was called by the city council. At that meeting my neighbors vehemently argued against the project. The project was dropped. At the same city council meeting in which the project was dropped, I was granted -a variance to replace my drainfield. My drainfield was replaced, and is functioning well. (6) In the summer of 1991 I was notified of a proposed sanitary sewer project for Johnsons Court. Prior to that notification I had no idea that certain homeowners in Johnsons Court had requested sanitary sewer service after arguing so vocally against the project in 1990. • page 3 (7) At that preliminary project meeting in 1991, the question was raised if everyone had to hook up the sanitary sewer. The response from the mayor was no. I would like to point out that both the city engineer and the city attorney were at that meeting when the mayor gave his response. Neither the city engineer or the city attorney spoke up or corrected the mayor. We decided at that meeting not to oppose the project if the other homeowners needed sewer as bad as they said they did. We made it clear however, that we did not intend to hook up to the sewer line, as we had a new drainfield. Nobody seemed to care about the Gilbertsons, as usual. (8) On October 18, 1991 I received the first of several notifications from the city of Hutchinson building department, informing me about the city ordinance requiring me to either hook up to the sewer line, or process a variance. A variance request I was told in another correspondence from the Hutchinson building department is not recommended. Conversations with city officials gave me little doubt that I would have to hook up. (9) On October 24, 1991 I was contacted by the building department, , and told that they wanted to perform a "site inspection ", because of unspecified allegations. I accompanied the city officials on 6 that "site inspection" that same day. Both officials viewed my drainfield and acknowledged that it appeared to be functio ing,1 perfectly. Water tests were taken from my pro P Y ert to test f r ``� 1 sewage contamination - -those test showed no contamination. -- And yes, I did feel threatened and innocently accused. I f el that the unspecified allegations were nothing more than a s ke screen, intended to induce me into hooking up to city sewer. (10) I have acted in good faith throughout the years on this issue. I also acted in good faith when I authorized Juul contracting to complete the installation of the sewer pipe to my home. I authorized that work in order to expedite the process of hooking up to the sewer line if the city requires it. I have acted in good faith, and with as much patience that I can find within me. It is time for someone to right the wrongs of the past. Please act on the request that I made on the first page of this letter, and inform me of your decision and the process of any actions. zo�. - Y-,X � � ; Donald D Gilbertson RESOLUTION NO. 9644 r CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Doors (2) $ 6,786 Replacement Doors Street Yes Superior Garage Door TV (2) & VCR 1,019 New Location - Remodeling Youth Yes Wally Pikal Center Water Meter 7,344 Replacement & New Sale Water Yes Water Products Co. Sand - 800 Tons 1,320 Street Maintenance Street Yes Keeker Washed Sand Mobile Radio & 3,737.6 Replacement Car Radio Central Yes Aankato Mobile Radio Equipment (2) Garage The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Diesel Fuel 2,498.3 Truck/Heavy Equip. Use Street Yes Cenex Co -Op proved: January 14, 1992 Resolution submitted for Council action 0 made by: by: 7 �. RESOLUTION NO. 9645 RESOLUTION TO RENAL WEST RIVER PARK TO MASONIC PARK WHEREAS, the City of Hutchinson has received financial donations from many fine institutions over the years; and WHEREAS, the Hutchinson Masons desire to donate funds to develop Masonic Park in the year 1992 WHEREAS, the Hutchinson Masons have pledge future support to develop Masonic Park NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1) that the Hutchinson City Council hereby recognizes and appreciates the support of the Hutchinson Masons, and to recognize their efforts renames West River Park, located along Les Kouba Parkway to Masonic Park. Adopted by the City Council this 14th day of January, 1992. • Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator RESOLUTION NO. 9646 9 RESOLUTION TO RENAME COLLEGE HILL PARK TO MAPLEWOOD PARK WHEREAS, the City of Hutchinson has received many hours of volunteer labor from many fine institutions over the years; and WHEREAS, Maplewood Academy desire to provide labor to develop and maintain Maplewood Park and other park locations in the year 1992 WHEREAS, Maplewood Academy has pledge future support to develop and maintain Maplewood Park and other park locations NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1) that the Hutchinson City Council hereby recognizes and appreciates the support of Maplewood Academy, and to recognize their efforts; renames College Hill, located on Highway 15 North to Maplewood Park. Adopted by the City Council this 14th day of January, 1992. L� ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor • RESOLUTION NO. 9647 RESOLUTION RESCDiDING RESOLUTION NO. 9603 WHEREAS, due to the additional mileage allotted to the City for use on State Aid Routes due to the total street mileage added to the Municipal street system in 1992, and; WHEREAS, it appears to the City Council of the City of Hutchinson, Minnesota that the street revoked by Resolution No. 9603 (Hassan Street NE between Washington Avenue and 1st Avenue NE) no longer needs to be revoked, and furthermore should be maintained as a Municipal State Aid Street under the • provisions of Minnesota Laws; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hutchinson, that Resolution No. 9603 is hereby rescinded. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, THIS DAY OF , 1991. Mayor - Paul L. Ackland . City Administrator - Gary D. Plotz 7-3). PRESENT DISTRICT PROPOSED DISTRIC.- e e pe , e _ e e • m - - e O I 7 0 �• BB �J T Veb`• `� � , � � ,.' 11YTCMIMwM 4` 5 - C N B N 0 DATE: December 19, 1991 TO: Gary Plotz, City Administrator FROM: James G. Marka, Building Official RE: Building Permit Fee Schedule Please include the attached information in the City Council's January 14th packet. 1) Resolution 2) Building Valuation data - 1 and 2 Family SQ. FT. CONSTRUCTION VALUATION Utility Sheds $ 7.00 /s.f. • Decks 3 Season Porch Detached Garage Attached Garage Dwellings: Main Floor 2nd Floor Slab on Grade Basements: Finished Unfinished $ 6.00 /s.f. $25.00 /s.f. $14.00 /s.f. $15.48/s.f. $52.68/s.f. $14.50/s.f. $52.68/s.f. $14.50/s.f. $11.00 /s.f. FIREPLACE VALUATION Masonry $5,000.00 0 - Clearance $3 3) $100,000 Valuation comparison - Building Permit Fee excluding plumbing and water meter fees. EXISTING $536.25 $348.56 $ 50.00 $934.81 City Hall 37 Washington: Avenue West (612) 587 -5151 PROPOSED Building Permit $ 639.50 Plan Review $ 415.68 State Surcharge $ 50.00 TOTAL $1,105.18 = 18% increase Parks £ +Recreation Police Department 900 Harrington Street 10 Franklin Street South (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on wcucled paper - 0 C • • MEMO 5 / DATE: December 30th, 1991 70: Gary D. Plotz, City Administrator FROM: James G. Harka, Building Official RE: Building Permit Fee Schedule Survey FOR YOUR INFORMATION The following list represents a survey I conducted by phone of fee schedules other cities are using. Please keep in mind that the "82" and "85" fee schedules are typical and we are presently between the "82" and "85" schedules. ► Glencoe Split between "82" and "85" fee schedules. ► Willmar Developed own schedule: E%A: $100,000 home is $550.00 ► Owatonna Proposing "88" schedule. ► Mankato Proposing "88" schedule. ► Waconia Using 85% of "91" fee schedule. ► Young America Using 85% of "91" fee schedule. ► Minnitrista Using 85% of "91" fee schedule. ► Watertown Using 85% of "91" fee schedule. ► Hopkins Using "88" fee schedule. ► New Ulm "73" fee schedule for commercial and industrial, and $25.00 on all residential. ► Hutchinson Proposing "88" fee schedule. As you can see, the fee schedule is discretional to each City. Please forward this information to the City Council prior to consideration of Hutchinson "92" Fee Schedule adoption. JGM /pv • City Hall Parks & Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 F-jr, Page 2 December 19, 1991 Building Permit Fee Schedule 4) Department of Commerce contract license handout - Please note licensing is required, but the fee is optional. 5) Copy of my memo to City Council dated November 6, 1991. In conclusion, it is important to note that the City Council establishes fee schedules and inspection fees. My November 6th, 1991 memo represents many revenue enhancement alternatives in reaction to the State Aid shortfall. The Building Department "92" revenues were based on the updated fee schedule. JGM /mms 0 :7 • r l� • M E M 0 DATE: November 6, 1991 TO: Mayor b City Council FROM: James G. Marka, Building Official RE: Proposed Fee Schedule Changes As directed the following proposed fee increases are proposed for your consideration: TOTAL VALUATION FEE $1.00 to $500.00 $15.00 $501.00 TO $2,000.00 $15.00 for the first $500.00 plus $2.00 for each additional $100.00 or fraction thereof, • to and including $2,000.00 $2,001.00 to $25,000.00 $45.00 for the first $2,000.00 plus $9.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $252.00 for the first $25,000.00 plus $6.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $414.50 for the first $50,000.00 plus $4.50 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $639.50 for the first $100,000.00 plus $3.50 for each additional $1,000.00 or fraction thereof $500,001.00 to $1,000,000.00 $2,039.50 for the first $500,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $1 $1,000,001.00 and up $3,539 for the first $1,000,000.00 plus $2.00 for each additional $1,000.00 or • fraction thereof City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 Printed on recycled - �� paper Page 2 November 6, 1991 . Proposed Fee Schedule Changes Other Infections and Fees 1. Inspections outside of normal business hours .......... $30.00 per hour* (minimum charge- -two hours) 2. Reinspection fees assessed under provisions of Section 305 (g) .............. .........................$30.00 per hour* 3. Inspections for which no fee is specifically i ndicated .................... .........................$30.00 per hour* (minimum charge -- one -half hour) 4. Additional plan review required by changes, additions or revisions to approved plans ........................$30.00 per hour* (minimum charge -- one -half hour *Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. As you probably remember the fee was increased in 1991 from the "82" fee schedule halfway to the "85" fee schedule. This proposed increase would bring Hutchinson to both the "85" and the "88" fee schedules, as they are typical. Legislation in 1992 also requires "Contractor Licensing ", which provides a $5.00 fee on the Building Permit for construction license verification. This law change is confusing at best, but I suggest we begin enforcement compliance and struggle through it. Hutchinson Utilities also blessed the Building Department this year with the "gas piping" inspections. The code does require inspection on all alterations including appliance change outs, etc. Obviously, this department is not staffed to provide near the service Hutchinson Utilities provided with two full time persons. It is my intentions to provide inspection only on new gas piping installations for a proposed fee of $100.00 per structure. I would like to discuss this matter along with the possibility of electrical code enforcement with the Council after I receive a Revenue History from the State Board of Electricity for Hutchinson. City Engineer Rodeberg and I have been discussing the possibility of licensing "Infrastructure Contractors" for sewer and water hookup and curb replacement. The council may also want to consider licensing gas pipe installers. This matter also needs further discussion and consideration. Park and Recreation Director, Dolf Moon and I also discussed alternatives to the Public Site and Open Spaces schedule. It was also the Planning Staff's consensus that the Park Board should make a recommendation to the City Council • prior to action. Page 3 November 6, 1991 Proposed Fee Schedule Changes Generally speaking, staff recommendation to the Park Board includes the following changes: 1. Revise the land percentage dedication to 10% on single family housing (R -1) 2. Revise the description to the appropriate zoning district - Example R -2 verses duplex. 3. Include commercial and industrial with multi - family - R -3 and R -4. 4. Describe "Fair Market Land Value" as either sale price or City Assessor's value prior to infrastructure. 5. Revise the payment in lieu of land dedication to directly correspond land dollar value and cash dollar value. 6. Collect fees at the time of platting - with the subdivision agreement. 7. Provide language so City Council can waive these requirements, when deemed necessary to do so. Example: Schools, Economic Development, etc. The last and final consideration is to reactivate the Building Permit fee on the downtown grant construction with exception of the signs. There are alot of changes taking place and of course more regulations to remember and attempt to enforce. I look forward to discussing these proposed changes and as always appreciate your direction and support. Another consideration is to charge plan review on minor permits which require blue prints or a site plan. This could include items such as garages, decks, and fences. A permit application with a site plan and /or a blue print could be charged. YA JGM /mms • i RESOLUTION NO. • RESOLUTION APPROVING 1992 BUILDING PERMIT FEE SCHEDULE WHEREAS, the Building Department of the City Hutchinson has prepared and submitted the attached 1992 Building Permit Fee Schedule for consideration by the City Council; and WHEREAS, said increase in Building Permit Fees represents the 1985 Uniform Building Code Fee Schedule; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the City Council has reviewed said 1992 Building Permit Fee Schedule and finds it to be feasible. 2. That the attached 1992 Building Permit Fee Schedule is herby approved in its entirety. Adopted this 17th day of December, 1991, by the City Council of Hutchinson, Minesota. • Mayor City Administrator '�41- COUNTY OF McLEOD HIGHWAY DEPARTMENT n U December 17, 1991 OFFER TO PURCHASE STATEMENT OF COMPENSATION TO: City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 RE: CSAH 8, Project 90:40 The McLeod County Highway Department hereby offers all interested parties who may have an interest in the real estate to be acquired the sum of $10,110.55 which has been estimated to be just compensation for such property and rights based upon the fair market value of the property. A summary of the amount set out above as just compensation is as follows: (a) Identification of the real property to be acquired Parcel 3, Plat 26, CSAH 8 (b) Types of interest being acquired. 1) Permanent Construction Easement X 2) Temporary Construction Easement (c) Summary of fair market value and offer: 1) Land & Improvements $ 10,110.55 2) Damages $ 3 ) Total $ 10,110.55 This offer is based on a review and analysis of an appraisal(s) of this property by a qualified appraiser(s). You will have a reasonable length of time to consider the offer. To aid in your decision you may wish to secure your own appraisal. Minnesota law provides for reimbursement in an amount not to exceed $500.00 for the actual cost of an appraisal of property acquired by direct purchase. Reimbursement cannot be made, however, until your property is acquired. If you decide to accept the offer, the parcel will be acquired by direct purchase and you will be paid upon satisfactory evidence of merchantable title. - - If the offer is unacceptable you may have your property acquired in an eminent domain proceedings. P.O. BOX 236 GLENCOE, MINNESOTA 55336 (612) 864 -3156 FAX(612)864-3410 AN EQUAL OPPORTUNITY EMPLOYER /AFFIRMATIVE ACT10N 9�� ` I look forward to doing a very good job this next summer and promise to do my best to accommodate any special concerns you may have. I want this proj to provide maximum benefit to all concerned. If the above offer satisfactory to you please have all the owners sign the easements in the presence of a notary and return them to my office. If it is convenient for you to come to Glencoe, we do have a notary here at our office most of the time. If you have any special concerns, please call my office and leave a message briefly describing your question. I will get back to you with your answer or if necessary arrange a time we can meet. Please do not come to my office with your questions without an appointment. It is difficult for us to meet with you without briefly researching your question prior to meeting. Thank you. Sincerel , Ri and B. Kjona X, " P.E. McLeod County Engineer s • • PERMANENT ROADWAY EASEMENT • • • McLeod County Road 8, Project 90:40 Parcel 3 Plat 26. The City of Hutchinson, a municipal corporation being the owner, in fee simple, of the real estate hereinafter described, hereby grants unto McLeod County, its successors and assigns, the hereinafter described permanent roadway easement for the sum of Seven Thousa Six Hundred Fifty Dollars and No Cents ($7.650.00) and other good and valuable considerations. The said permanent roadway easement in McLeod County in the State of Minnesota is described as follows: TRACT DESCRIPTION The East Half of the Southwest Quarter of Section 12, Township 116 North, Range 30 West. PERMANENT ROADWAY EASEMENT DESCRIPTION Parcel 3 of McLeod County Highway Right of Way Plat No. 26. Further, the owner agrees not to construct fences, plow or perform any detrimental operation within the permanent roadway easement, except the owner is hereby permitted to plant and harvest hay crops within the limits of the permanent roadway easement until such time as McLeod County directs otherwise. Further, it is understood that McLeod County shall have the right to use and remove all earth and other materials lying within the limits of the permanent roadway easement. Further, it is understood that McLeod County may permit cities, townships, utility companies and others to place and maintain power, telephone, gas, tile, water, sewer and other utilities above and /or under the ground within the limits of the permanent roadway easement. Further, the owner, his successors and assigns, hereby release the County of McLeod, its officers and agents, from any and all liability and claims concerning the hereinbefore described permanent roadway easement and the owner's adjoining premises that may result by virtue of the construction, maintenance, and use of a public roadway over and upon the herein before described permanent roadway easement. Dated this day of 19 9 -fl CORPORATE ACKNOWLEDGEMENT STATE OF MINNESOTA) ss COUNTY OF MCLEOD) The foregoing instrument was acknowledged before me this day of 19 by (Name of Officer or Agent, and by Title of Officer or Agent -- - --- r (Name or Officer of Agent, Title of Officer or Agent) a_ (Name of Corporation Acknowledging) (State or k corporation, on behalf or Place of incorporation) corporation. Notary Public My Commission expires_ This Instrument Was Drafted By: Michael Junge McLeod County, Glencoe, MN • 0 TEMPORARY SLOPE EASEMENT McLeod County Road E, Project 90:40 Parcel 3 Plat 26. The City of Hutchinson. a municipal corporation being the owner, in fee simple, of the real estate hereinafter described, hereby grants unto McLeod County, its successors and assigns, the hereinafter described temporary slope easement for the sum of Two Thousand Four Hundred Sixty Dollars and Fifty -five Cents (S2.460.55) and other good and valuable considerations. The said temporary slope easement in McLeod County in the State of Minnesota is described as follows: The East Half of the Southwest Quarter of Section 12, Township 116 North, Range 30 West. TEMPORARY SLOPE EASEMENT DESCRIPTION A 190.00 foot wide strip of land in the East Half of the Southwest Quarter of Section 12, Township 116 North, Range 30 West. Said strip of land lies northwesterly and northerly of and adjoins the northwesterly and northerly line of Parcel 3 of McLeod County Highway Right of Way Plat No. 26. The east and west lines of said strip are the east and west lines of said East Half. Also that part of said East Half of the Southwest Quarter described as follows: Commencing at the most southerly corner of said Parcel • 3; thence northeasterly along the southeasterly line of said Parcel 3 a distance of 527.94 feet; thence southeasterly, deflecting 90 degrees to the right, a distance of 165.00 feet to the point of beginning of the land to be described; thence northwesterly, along the last described course, a distance of 100.00 feet; thence southwesterly, parallel with the southeasterly line of said Parcel 3, to the west line of said East Half; thence northerly, along said west line, to said most southerly corner of Parcel 3; thence northeasterly and easterly, along the southeasterly and southerly line of said Parcel 3, to the east line of said East Half; thence southerly, along said east line, to the intersection with a line drawn parallel with said southeasterly and southerly line of Parcel 3 from the point of beginning; thence westerly and southwesterly, along said parallel line, to the point of beginning. Further, it is understood the temporary slope easement shall expire on December 31, 1993. Further, the owner agrees that all earth -and other material necessarily excavated and removed from the slope easement area shall become the property of McLeod County and shall be used in the construction of said project or be hauled away and disposed as the county may deem fit. McLeod County agrees to replace topsoil on all areas within the slope easement where excavation and embankment construction takes place and clay or other poor soil is exposed. Farther, the owner, his successors and assigns, hereby release McLeod County, its officers and agents from any and all liability and claims concerning the hereinbefore described temporary slope easement and the owner's adjoining premises, that result or may result by virtue of the construction of said slopes and all work in connection therewith. Dated this day of 19 0 �/­ - A, _ ... .. -.. ... ... .... . .. .se.a� -S .R � a.'. `x1.b.::'K. •. x.`.15. "... ' CORPORATE ACKNOWhEDGEMENT STATE OF MINNESOTA) ss COUNTY OF MCLEOD) 'rhe foregoing instrument was acknowledged before me this —_ day of — _, 19 - -by -- - -- (Name of Officer- or Agent., — - -- - -- — - - -- and by Title of Officer or Agent (Name of Officer of Agent, Title of Officer or Agent) - -- -- a -- - -- — -- -- -- _ (Name.of Corporation Acknowledging) (State or c corporation, on belialf of Place of incorporation) corporation. Notary Public -- - -^ - - -- � - - - -- My Commission expires This Instrument Was Drafted By: Michael Junge McLeod County, Glencoe, MN n Minnesota Department of Transportation �Q Transportation Building, St. Paul, MN 55155 1 til OF TaP (612) 296 -8150 January 7, 1992 Mr. Gary Plotz City Administrator o IZ CFIVED City Hall 37 Washington Avneue West � $Y--- ^ fib Hutchinson, MN 55350 �� 92Sc � c£Z22`v J Subject: Hutchinson Municipal Airport S.P. 4304 - 09; Agreement Number 65323 Land • • Dear Mr. Plotz: We have completed our review of the request for reimbursement submitted with Mr. Merrill's letter of December 26, 1991. In order to process this request, it will be necessary to amend the state aid agreement for additional funding. Enclosed are 5 copies of a proposed amendment. If acceptable to the city, please have a ned and returned to this office for the encumbrance of state funds. _ Sincerely, Q 9 James D. Groehler, P.E. Regional Airport Engineer Office of Aeronautics Room 417 Enclosure cc: Mr. Kenneth W. Merrill, Finance Director Mr. John Rodeberg, City Engineer An Equal Oppuriuniip Employer ��� MINNESOTA DEPARTMENT OF TRANSPORTATION OFFICE OF AERONAUTICS 395 JOHN IRELAND BOULEVARD ROOM 417, TRANSPORTATION BUILDING ST. PAUL, MINNESOTA 55155 PHONE: (612) 296 -8202 AGREEMENT AMENDMENT Amendment Number 1 to Agreement Number 6532 between the Minnesota Department of Transportation, Office of Aeronautics (State), and City of Hutchinson The State Grant -in -Aid for State Project Number 4304 -09 for Land Acau sition (type of work) at the Hutchinson Municipal Airport is increased from $ 165.816.75 to $ 180.000.00 to cover the 66.667 State share of increased project costs identified as follows: increased land costs above the anticipated amount INCREASE TO STATE ENCUMBRANCE: $ 14.183.25 • No other terms or conditions of the Agreement are amended or altered in any manner. APPROVED: 1. MUNICIPALITY City of Hutchinson 2. APPROVED AS TO FROM AND EXECUTIC Special Assistant Attorney Gener By: Title: Mayor By: Title: City Administrator 3. DEPARTMENT OF TRANSPORTATION OFFICE "OF AERONAUTICS By: Director Date: 4. DEPARTMENT OF ADMINISTRATION By: Authorized Signature Date: 5. DEPARTMENT OF FINANCE By: Authorized Signature Date: • Grinstead DAssoc ) -,� --c l ) Business Development c\ Consulting ' 1 Box -45 1. 1lintel, Illinois 620 ( 618) 633 -2 - 62 FAX = ( 6113) 633 2 - 61 _ Lh'A — �� -titi rat Mr. Gary D. P 1 otz — — City Administrator City of Hutchinson City Hall - 37 Washington Avenue, West Hutchinson, Minnesota 55350 Dear Mr. Plotz: January 8th, 1992 „? r ? CJ By ti+4J r_+> Thank. you for the opportunity to make a proposal to the City of Hutchinson; for your Municipal Retail Liquor Store. The following is our proposal. OBJECTIVE: As per your letter of 12/4/91 - THE CITY's OBJECTIVES (and therefore, our Consulting Objectives) ARE TO: a. Increase Sales Volume; • b. Increase Net Income; c. Closely Monitor Expenditures & Inventory (CONTROLS); and d. Providing Quality Service (MANAGEMENT SERVICE GUIDELINES). METHODOLOGY: e seven (7) areas in which the City Council and staff were interested needs to be expanded slightly. We could.give you a proposal that just included these areas - but our Report would NOT achieve the OBJECTIVES (as shown above). For example: • Exterior Marketing & Promotions, • Enthusiastic Management Implementation of Recommendations, • Analysis of ALL Operational Expenditures, • Implementation and Utilization of Financial CONTROLS, and • Customer Service Guidelines - MUST ALL BE ADDRESSED WE WILL REPORT ON THE FOLLOWING ELEVEN (11) AREAS. 1. RECOMMEND AN EXTERIOR MARKETING PROGRAM - designed to maximize the number of customers shopping in the .Hutchinson Municipal Liquor Store. This area includes a complete Advertising Budget, Schedule, Layout, Marketing Strategy Planner. EXTERIOR MARKETING CAN HAVE AN ENORMOUS IMPACT ON SALES - witness the Richfield, Minnesota Municipal Liquor Stores. 2. RECOMMEND IN -STORE MERCHANDISING PROGRAM - designed to illustrate the scope and the techniques of generating the additional "IMPULSE" sales. q_�?, LIQUOR STORE PROPOSAL to: Mr. Gary D. Plotz, City of Hutchinson January 8th, 1992; Page # 2 METHODOLOGY - Area # 2, MERCHANDISING - Continued Over 50% of all Liquor Store Purchase Decisions (i.e. to purchase a specific product /brand) are made IN THE STORE. This means Hutchinson's IN -STORE MERCHANDISING PROGRAM wi 1 have a major effect on Sales, Gross Profits, and therefore Net Income. 3. RECOMMEND MANAGEMENT POLICIES & STRUCTURE - designed to illustrate the optimum staffing (number and mix). This area must consider employee scheduling, budgeting (as an operational expenditure), and personnel requirements for: PROPER customer service, cleaning, and in -store merchandising. Note that: IN -STORE SELLING AND MERCHANDISING POLICIES - CONTROL THE TONE, AND SET THE PERCEIVED CUSTOMER IMAGE OF THE BUSINESS - but if not conducted properly can reduce Net Income faster than virtually any other area. This area will be closely compared and contrasted to Industry Standards and to Comparable Stores. But it will also be evaluated for your own special requirements and strategies. 4. RECOMMEND A MANAGEMENT MANUAL (EMPLOYEE RULES - for all Hutchinson Municipal Retail Liquor Employees. This area obviously requires working with your staff (because we are dealing with City of Hutchinson's employees) - but THE BASIC STRUCTURE OF THIS MANAGEMENT MANUAL MUST INCLUDE: a) A WRITTEN MANAGEMENT PHILOSOPHY OVERVIEW, b) MANAGEMENT's RESERVATION OF RIGHTS, c) Illustrations of an Employee Progress Report, a NON COMPETE Clause, and a Signature Page showing Understanding & Compliance; and d) THE BASIC EMPLOYEE RULES: • Sales to Persons under 21 or to persons Obviously Intoxicated • Work Schedules • Employee Purchases and Employee Discounts • Employee Honesty and Integrity • Personal Appearance, Cleanliness, & Uniforms • Entering and Leaving the Premises • Use of the Telephone - for Personal or Business Calls • SAFETY - on the job, injuries, &holdup procedures • Wasting Time, Loitering, and Leaving Work Station • Receiving Merchandise from the Vendors • Use of Employee Facilities • Miscellaneous Employee Rules C n • LIQUOR STORE PROPOSAL . to: Mr. Gary D. Plotz, City of Hutchinson January 8th, 1992; Page # 3 METHODOLOGY - Continued 5. RECOMMEND INTERIOR STORE LAYOUT - designed to: • Maximize operational efficiencies, • Recommend positioning of ingress /egress of store, • Set the optimum customer traffic flow maximizing the potential of "IMPULSE" sales as well as maximizing the potential of HIGHER PROFIT SALES. • Make very specific recommendations on the size, cost, and utilization of shelving, gondola, wine merchandising, & cooler. Please note we are not associated in any way with any with the sales of any store fixtures and equipment. Therefore, there is no hidden motivation in our recommendations. As per your request, all recommendations will estimate specific labor savings for said improvements. We will try to justify all recommendations for expanded capital improvements based on a Return on Investment-analysis. 6. RECOMMENDATIONS ON PRODUCT PRICING & PURCHASING - based on a product's: SALES, SIZE, PRICE ELASTICITY, IMAGE, COMPETITIVE PRICING STRUCTURE, INVENTORY TURNOVER, and WHOLESALER's Product Availability, and Quantity & Frequency of Discounts. OUR REPORT WILL GIVE MR. NELSON - A COMPLETE SET OF PRICING and PURCHASING RECOMMENDATIONS - based on the NEW vs. the OLD store. Again, this area will be closely compared & contrasted to Industry Standards and to Comparable Stores. But it will also be evaluated for your own special requirements and strategies. 7. EVALUATE AND RECOMMEND NEW STORE FORMAT This is one area where a complete customer survey and competitive analysis is critically important to our recommendations. We will try to justify all recommendations for capital improvements based on a Return on Investment analysis. 8. REVIEW THE EXISTING COMPUTERIZED INVENTORY SYSTEMS - We need to analyze the SYSTEM, its potential reporting formats, and how these reports are presently being utilized - in order to "Fine- Tune" the Actual decision making process, as it relates to • PURCHASING /PRICING /STOCKING /and MANPOWER NEEDS. i LIQUOR STORE PROPOSAL to: Mr. Gary D. Plotz, City of Hutchinson January 8th, 1992; Page # 4 METHODOLOGY - Area # 8, COMPUTERIZED INVENTORY SYSTEMS - Continued Oftentimes, the amount of paperwork - combined with the day to day activities necessary to run a liquor store - make these Computerized Inventory Reports ineffective or not used properly. 9. REVIEW and RECOMMEND STORE /EMPLOYEE SECURITY. SECURITY PROBLEMS CAN DEVASTATE A RETAIL LIQUOR STORE. Approximately 80% of the security problems - come from • INTERNAL (store & delivery personnel) as opposed to • EXTERNAL (customer /shoplifters) LOSSES. 10. RECOMMEND A COMPLETE FINANCIAL OVERVIEW. We view this as the most important area of the report, because IT SETS THE "GAME PLAN" and THE "CONTROLS" NECESSARY TO GENERATE THE MAXIMUM NET INCOME. This area generates the specific, achievable, finite GOALS - to which the operation must aspire. It sets the FINANCIAL CONTROLS on: a. PROJECTED SALES (INCREASE) by product category. b. INVENTORY BREADTH, TURNOVER, and DOLLARS by product category. c. PRICING - BASED ON GROSS MARGINS by Product category. Retail Pricing was discussed in area # 6 - BUT will be further analyzed as to: Sale vs. Non -Sale pricing; In -Store Specials; Close Out pricing; and hard sell /advertised pricing (used to maximize customer count). EFFECTIVE PRICING CONTROLS CAN GIVE YOU AN AGGRESSIVE IMAGE - WHILE STILL ALLOWING YOU TO MAXIMIZE GROSS PROFITS. d. EXPENDITURES - Setting Annual Budgets for all Operational Expenditures (along with Projected SALES and GROSS PROFITS) ALLOWS OUR CLIENTS TO ORCHESTRATE THEIR ANNUAL NET INCOME. THE PREVIOUS TEN (10) AREAS WILL MAKE UP OUR CONSULTING REPORT. is LIQUOR STORE PROPOSAL to: Mr. Gary D. Plotz, City of Hutchinson January 8th, 1992; Page # 5 METHODOLOGY - Continued Finally, THE ELEVENTH AREA WILL BE USED TO ENSURE PROPER IMPLEMENTATION. 11. OBJECTIVE = WORK WITH HUTCHINSON'S STORE MANAGEMENT TO FINE -TUNE OUR RECOMMENDATIONS AND TO ENSURE THEY ARE PROPERLY IMPLEMENTED !! This can be recommended for six months, following the presentation of our final report. Area # 11 is designated as Phase Two - and NO DECISION needs to be made on the status of this Phase until our Consulting Report is officially presented. TIMING: We would like to have four to five months (from the start to the time when we present our complete written report to the City of Hutchinson) - • (but we could get it done in three months if the timing was critical). We need to make two trips (for several days) to Hutchinson, Minnesota. Then another trip - to personally present our report to the City Council (if you deem necessary). Between the first and second trip - we need for you to conduct an in -store customer survey. We will produce a questionnaire and illustrate exactly how we need it talleyed and cross - classified. • PLUS, we will need to make two trips to Hutchinson at $400 per trip - PLUS, office & travel expenses capped at a total of $550. OUR REPORT WILL BE PRESENTED IN WRITTEN FORM - • followed up by to ephone an ax updates to answer ANY questions. If you still need us to present our final report (in person) to the City Council - we need to add an additional $775. OUR PROPOSAL TO THE CITY OF HUTCHINSON, MINNESOTA, FOR THE CONSULTING REPORT - AS SET FORTH IN THIS PRESENTATION IS: CAPPED AT $ 11,850 OPTION: PRESENTATION OF THIS REPORT TO THE CITY COUNCIL IS: CAPPED AT $ 12,625 (if you deem necessary - AFTER you receive our written report). WE WILL WORK WITH STORE MANAGEMENT FOR AN ADDITIONAL SIX MONTHS AFTER PRESENTATION OF OUR CONSULTING REPORT TO FINE -TUNE OUR RECOMMENDATIONS and TO ENSURE PROPER IMPLEMENTATION. THIS WILL ONLY BE DONE - IF YOU DEEM NECESSARY. This additional Service will require three additional trips to Hutchinson - and will be capped at $1,550 per month (for a maximum of six months) and includes all consulting, travel, and business expenses. NO DECISION needs to be made on the status of this service until our written Consulting Report is officially presented. LIQUOR STORE PROPOSAL to: Mr. Gary D. Plotz, City of Hutchinson January 8th, 1992; Page # 6 COST: As per your request, we will give you a figure (CAP) to perform the Methodology (the eleven areas - shown on pages 1 to 5). Our hourly Consulting Rate is based on $50 per hour. TIME COST 1. RECOMMEND AN EXTERIOR MARKETING PROGRAM 20 hours $ 1,000 2. RECOMMEND IN -STORE MERCHANDISING PROGRAM 18 hours $ 900 3. RECOMMEND MANAGEMENT POLICIES & STRUCTURE 24 hours $ 1,200 4. RECOMMEND A MANAGEMENT MANUAL ( EMPLOYEE RULES 16 hours $ 800 5. RECOMMEND INTERIOR STORE LAYOUT 24 hours $ 1,200 6. RECOMMENDATIONS ON PRODUCT PRICING & PURCHASING 24 hours $ 1,200 7. EVALUATE AND RECOMMEND NEW STORE FORMAT 16 hours $ 800 8. REVIEW THE EXISTING COMPUTERIZED INVENTORY SYSTEMS 24 hours $ 1,200 9. REVIEW and RECOMMEND STORE /EMPLOYEE SECURITY 16 hours $ 800 10. - RECOMMEND A COMPLETE FINANCIAL OVERVIEW 28 hours $ 1,400 -- 210 - - - - -- hours - - - - - -- $10,500 PLUS, we will need to make two trips to Hutchinson at $400 per trip - PLUS, office & travel expenses capped at a total of $550. OUR REPORT WILL BE PRESENTED IN WRITTEN FORM - • followed up by to ephone an ax updates to answer ANY questions. If you still need us to present our final report (in person) to the City Council - we need to add an additional $775. OUR PROPOSAL TO THE CITY OF HUTCHINSON, MINNESOTA, FOR THE CONSULTING REPORT - AS SET FORTH IN THIS PRESENTATION IS: CAPPED AT $ 11,850 OPTION: PRESENTATION OF THIS REPORT TO THE CITY COUNCIL IS: CAPPED AT $ 12,625 (if you deem necessary - AFTER you receive our written report). WE WILL WORK WITH STORE MANAGEMENT FOR AN ADDITIONAL SIX MONTHS AFTER PRESENTATION OF OUR CONSULTING REPORT TO FINE -TUNE OUR RECOMMENDATIONS and TO ENSURE PROPER IMPLEMENTATION. THIS WILL ONLY BE DONE - IF YOU DEEM NECESSARY. This additional Service will require three additional trips to Hutchinson - and will be capped at $1,550 per month (for a maximum of six months) and includes all consulting, travel, and business expenses. NO DECISION needs to be made on the status of this service until our written Consulting Report is officially presented. LIQUOR STORE PROPOSAL to: Mr. Gary D. Plotz, City of Hutchinson January 8th, 1992; Page # 7 REFERENCES: 1. RICHFIELD, MINNESOTA MUNICIPAL LIQUOR STORES BILL FILLMORE - Department Head 612- 861 -9370 2. KING RICHARD's WINE & SPIRITS - Michigan City, Indiana TODD KOCH - General Manager 219 - 879 -8383 3. BELTRAMO'S WINE & SPIRITS STORES - Menlo Park, California JOHN or DAN BELTRAMO - General Managers 415- 326 -3230 4. ECKERD's DRUG STORE CH BOB MEINHARDT - V.P. 5. COLORADO WINE & LIQUOR GENE JONES - Owner AIN (1,500 stores in Southeastern USA) MERCHANDISING 813 - 397 -7461 STORES - Colorado Springs, Colorado store = 719 - 593 -9899 home = 719 - 579 -6586 6. WINE, BEER, & CHEER - Maquoketa, Iowa NORLIN MOMMSEN - Owner • store = 319 - 674 -4177 home = 319 - 682 -7200 7. CAP -N -CORK LIQUOR STORES (10 store chain) - Fort Wayne, Indiana JOE DOUST - General Manager 219 - 493 -6648 Thank you for the opportunity to submit this proposal to you - WE LOOK FORWARD TO WORKING WITH YOU, AND WE KNOW OUR SERVICES WILL GENERATE A SUBSTANTIAL RETURN ON INVEST FOR THE CITY OF HUTCHINSON !! Yours truly, r / Charles L. Grinstead Grinstead & Associates • • 1 January 10, 1992 MEMO • • TO: MAYOR & CITY COUNCIL FROM: JOHN RODEBERG, CITY ENGINEER STEVE MADSON POLICE CHIEF DOLF MOON PARK & RECREATION DIRECTOR KEN MERRILL, FINANCE DIRECTOR SUBJECT: WELLNESS PROGRAM The appointed committee has studied alternatives for a wellness program for City of Hutchinson employees. The belief is that by caring about employees, (a group with little turn over and aging) and their personal health the employees will be more productive in our work environment. We have studied many alternatives and list the following for further consideration: EMPLOYEE ELIGIBILITY Qualifications are a person employed on a permanent basis 30 hours or more per week. HEALTH CLUB Hutchinson Health and Fitness Club (HH &FC) will offer the City reduced rates. Preliminary discussion would indicate a rate of $50 initiation fee ( normally $75) and month rates of $18 ( normally $23). It takes certain amount of dedication for the person to be involved in this type of activity. While encouraging employees to participant the history w i l l probably show a rather limited use for any extended period of time. The recommendation is a City negotiated group rate each year with HH &FC. The City would pay the initiation fee for each employee and 1/2 the monthly fee for each individual. If the employee discontinues use of HH &FC reimbursement to the City would be required on a pro rata of the initiation fees paid. Cihj Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 Printed on recucled vaver - MAMMOGRAM Early detection of cancer is very important. Our wellness program would include an annual mammogram for female employees or spouses. The program i s offer by the Hutchi nson Communi ty Hospi tal . The fee of $55 would include not only the mammogram, but also radiologists fees, and education sessions. The City would pay 100% of the cost of this service each year. Hutchinson Hospital will be the only authorized facility for this service. ANNUAL PHYSICAL Cost of an annual physical by the a part of the health insurance city. One per year only. employee and spouse would be made program and be paid 100% by the WELLNESS PROGRAM We want the employee to understand their'current health conditions and what steps may be necessary to insure good health. We would recommend implementation of Hutchinson Community Hospital Wellness program with option 3 (see attached). The city would pay for each employee's program cost. The program also could be offered to the employee's spouse but the cost would be paid by the employee. There would be an annual review under this program. Classes on stress, etc would be scheduled as determined by the committee but at least one but not more than three would occur each calendar year. Costs of these classes would be paid by the City of Hutchinson. INCENTIVES If accepted the programs will give the City a healthy and more effective work force. By early detection we would be able to avoid the catastrophic health problems. With good health - savings in our health insurance should result as well as our workers compensation program costs. Saving will also be gained because our most effective and experience people are on the job as scheduled. These employees with their knowledge and expertise of their job are our most important commodity. After success completion of the wellness program we would give the employee one day off to be used at the employee's discretion during the next year. After successful completion of the program in year two - two days would be allowed as floating time off. (Employee must not have any sick time used nor workers compensation lost time accident.) r� • REVIEW This entire wellness program as outline will be reviewed at the end • of each year to determine its effectiveness. The evaluation will include cooperation of employees as well as cost benefit analysis. City of 1. f 7 January 14, 1992 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: ESTIMATED COST OF WELLNESS PROGRAM The estimated cost of the proposed wellness program is as follows: Fitness center (assume 1/2 employees accept) $6,162.00 Mammogram 3,900.00 Annual Physical 23,400.00 • Wellness Program 3,744.00 Holiday Incentive 8,292.00 45,498.00 Area of Funding cost savings: Self Insurance Fund Sick Pay - 1990 payout $45,628 Worker Compensation had 34 days of lost time Some cost (unable to quantify) are currently being paid by health insurance program. Citu Hall 37 1tilisi:Inston 1�cst (612)5S -5151 Parks & Recreation 900 Harrington Street (612) 5S7 -2975 Police Dcpartmcnt 10 Franklin Strect South (612) 5S7-2242 IftC11131SOi1, Alimicsota 55350 - Printed on rrcucied payer - January 9, 1992 TO: Mayor and Council FROM: John Rodeberg - Director of Engineering RE: Discussion of Crow River Dam Engineering Expenses Barr Engineering has exceeded their estimated budget by approximately $9,900 due to several factors, which are explained in the attached letters. They would like to have the maximum contract amount increased by $8,500 to cover a portion of the overrun costs. The City did request that some additional items be reviewed and included in the bid, and agree that there was also additional work in the permitting and construction review process. We are extremely pleased with the work completed by Barr Engineering, and also note that there consulting bid was almost $10,000 lower than the next closet bid. • City Hall Parks & Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed can n•cucled latter - Police Deyarhnent 10 Franklin Street South (612) 587 -2242 q— 'E ' M E H 0 R A N D U H Barr Engineering Gyrpny 8300 Norman Center Drive Minneapolis, MN 55437 -1026 Phone: (612) 832 -2600 Fax: (612) 8354186 December 5, 1991 John Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Re: Hutchinson Phase II Additional Expenses Dear John: • As requested, enclosed is an itemized breakdown of the additional costs for the Hutchinson Dam Phase II engineering work. The itemized tasks listed are items which were not included in the original letter agreement dated August 16, 1990. The total actual costs billed to project are $7,240 over the original contract price. We respectfully request a budget increase of $7,000 to cover these costs. If you have any further questions regarding this work, please feel free to call me at 832 -2852. Sincerely, John R. Larson, P.E. Vice President encl. D: \WF \PROJECTS \2393008 \BUDG.LTR q -E, E t emized Breakdown of Additional Costs for utchinson Dam Phase II Design Tasks 1 Add'1 Cost from original scope of work due to work performed at 1991 rates (approx 116 hours) Tech. / Admin. $40/hr Expenses TOTAL 12 150 4 5 8 150 Subtotal TOTAL 1,270 745 855 1,460 775 1,325 $6,430 810 7 240 Proj. Proj. Man. / Princ. Prof. Eng. TASK DESCRIPTION $85/hr $55/hr Walkway Design 2 20 Rail Design 1 12 Grating Design 1 14 Add'l Drawings 2 12 Add'l Spec's/Doc's 2 8 Add'l Const. Services 1 14 Add'1 Cost from original scope of work due to work performed at 1991 rates (approx 116 hours) Tech. / Admin. $40/hr Expenses TOTAL 12 150 4 5 8 150 Subtotal TOTAL 1,270 745 855 1,460 775 1,325 $6,430 810 7 240 November 1, 1991 E i 41k I. John R. Larson, P.E. - Vice President Barr Engineering Company 8300 Norman Center Drive Bloomington, MN 55437 -1026 RE: Crow River Dam Repair Dear Mr. Larson; —1 l- * I have talked with the City Administrator regarding the request for additional expenses for costs that exceeded the original budget. We have no concerns regarding the additional expenses for Phase III - dam break analysis, but question the magnitude of the increase for Phase II. Although there clearly was extra work completed regarding dam operation improvements, an increase of $ 7,000 on an $ 11,000 estimate appears to be excessive. • Could you please itemize the extra expenses for presentation to the City Council? With city budgets as tight as they are, I am concerned they we do not appear to be too acquiescent. Thank you for your clarification. We greatly appreciate your efforts and have enjoyed your professional and attention to detail. Please give me a call at (612) 234 -4208 if you have any questions. SincArfty, I P. Robgberg P.E. D ector of Eng veering cc: Gary Ploti - City Administrator City all Parks & Recreation h ✓ Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled parer - Barr Engineering Company 7 Glenroy Road M MN 55439 -3123 6121830 -0555 6121835- 0186(Facsimile) August 16, 1991 John Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Re: Hutchinson Dam Repair Budget Dear Mr. Rodeberg: Our contract for engineering services for the South Fork Crow River Dam, as approved in three phases in 1990, established budgets for the preparation of a preliminary report (Phase I), design of repairs and modifications (Phase II), and preparation of an operation and maintenance manual and a dam break analysis (Phase III). The budgets for this work were set forth in the letter agreements for each of these phases, with limits not to be exceeded without written approval. Phase I work has been completed, and was within the approved budget amount. Due to un- foreseen difficulties, changes in schedule and changes in scope, we would like to revise the approved budgets on Phases II and III. • Phase III - Phase III work has been completed and presented to the City. The dam break analysis required for this phase involved a greater amount of work than originally anticipated to model the downstream constrictions in the Crow River channel, including several bridges. The original approved budget was $4,900. The actual costs for the Phase III work totalled $6,700. We request an additional $1,500 to cover a portion of these costs. Phase II - The original scope of work for the repair and modification did not include the work on the left end of the dam, including raising the walkway, replacing the timber decking with steel grating, and modifying the gate hoist. In addition, the cost estimate was based on 1990 billing rates. The original approved budget for Phase II work was $11,000. With the additional work and the 1991 billing rates we anticipate the total costs for this work will total $18,000. We request an additional $7,000 to cover these costs. Barr Engineering respectfully requests that the budgets for this work be reviewed and revised. If you have any questions regarding this work, please feel free to call me. Sincerely, �-P • John R. Larson, P.E. Vice President 9-F1 • city 0 January 9, 1992 TO: Mayor and Council FROM: John Rodeberg - Director of Engineering RE: Realignment and Relocation of CSAH 12 aka Golf Course Road and 5th Avenue NW County Engineer Rick Kjonaas will be at the City Council meeting to be held on January 14, 1991 to discuss proposals for relocating CSAH 12. This realignment will require redesignating County State Aid routes and county roads, and will require approval of resolutions by the city. Rick and I will be meeting on Friday, January 10th and will have overheads and handouts available at the Council meeting. The appropriate resolutions will be presented either at the second meeting in January or the first meeting in February. • City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on n cucicd tunccr - 11 • 11'+1. M 11 �: • I 1 • • DATE: January 7th, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 1, Project No. 92 -01 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 28th day of January, 1992. Project No. 92 -01: Roberts Road from Dale Street to School Road by construction of Watermain, Storm Sewer, Grading, Gravel Base, Bituminous Base, Bituminous Surfacing and Appurtenances; Construction Cost S 280,000.00 Engineering /Administration $ 39,200.00 Fiscal /Legal /Capitalized Interest S 22,400.00 ESTIMATED TOTAL --------- - - - - -- Assessable Cost Deferred Assessable Cost City Bonded City Other Funds MSA MNDOT ------ - - - - -- $ 341,600.00 S 70,000.00 $ 0.00 $ 50,000.00 $ 31,600.00 $ 190,000.00 $ 0.00 ESTIMATED TOTAL ------------------------- - - - - -- $ 341 JPR /PV 9 -6 icy A r 11 • I M 11 • :i•..HI,I?i:ti; Nom• y� DATE: January 7th, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 1, Project No. 92 -03 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 28th day of January, 1992. Project No. 92 -03: Priebe Addition from Betker's 2nd Street by construction of Sanitary Watermain and Services, Street Appurtenances; and Construction Cost $ Engineering /Administration $ Fiscal /Legal /Capitalized Interest $ • Addition to Goebel Sewer and Services, Improvements and 16,80000 2.350..00 1.350.00 ESTIMATED TOTAL ------------------------- - - - - -- $ 20,500.00 Assessable Cost Deferred Assessable Cost City Bonded City Other Funds MSA MNDOT $ 20.500.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 ESTIMATED TOTAL ------------------------- - - - - -- $ 20.500.00 JPR /PV • • M 110•. I 't 11 • :� h DATE: January 7th, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 1, Project No. 92 -04 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 28th day of January, 1992. Project No. 92 -04 Betker's 2nd Addition - Hidden Circle, South of Roberts Road by construction of Sanitary Sewer and Services, Watermain and Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing and Appurtenances. Construction Cost $ 91,200.00 Engineering /Administration $ 12,800.00 Fiscal /Legal /Capitalized Interest $ 7,300.00 ESTIMATED TOTAL ------------------------- - - - - -- $ 1111300.00 Assessable Cost $ 111,300.00 Deferred Assessable Cost $ 0.00 City Bonded $ 0.00 City Other Funds $ 0.00 MSA $ 0.00 MNDOT $ 0.00 ESTIMATED TOTAL ------------------------- - - - - -- $ 111,300.00 JPR /PV q -�� b Ion SON NO. 9648 R OOLVEM ORDBRD1G PREPARATION O! R12 ON LOWING 1D. 1 PkO ZCT MOO. 92 -01, 92 -03 i 92-04 � WRESTS, it is proposed to improve: Project No. 92-01 Roberts Road from Dale Street to School Road by construction of Watermain, Storm Sewer, Grading, Gravel Base, Bituminous Base, Bituminous Surfacing and Appurtenances; Project No. 92-03 Priebe Addition from Betker's 2nd Addition to Goebel Street by construction of Sanitary Sewer and Services; Watermain and Services, Street Improvements and Appurtenances; and Project No. 92 -04 Betker's 2nd Addition - Hidden Circle, South of Roberts Road by construction of Sanitary Sewer and Services, Watermain and Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter,_ Bituminous Base, Bituminous Surfacing and Appurtenances. WHOMRS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 14th day of January, 1992. Mayor City Administrator q,&, RESOLUPION N0. 9649 0 RESOLUTION RECEIVING REPORT AND CALLING HEAR3NG ON IMPROVEMENT ING NO. 1 PROJECT NO. 92 -01, 92-03 & 92-04 NE18REAS, pursuant to a resolution of the Council adopted January 14th, 1992, a report has been prepared by the Director of Engineering, with reference to the improvement of: Project No. 92-01 Roberts Road from Dale Street to School Road by construction of Watermain, Storm Sewer, Grading, Gravel Base, Bituminous Base, Bituminous Surfacing and Appurtenances; Project No. 92 -03 Priebe Addition from Betker's 2nd Addition to Goebel Street by construction of Sanitary Sewer and Services, Watermain and Services, Street Improvements and Appurtenances; and Project No. 92-04 Betker's 2nd Addition - Hidden Circle, South of Roberts Road by construction of Sanitary Sewer and Services, Watermain and Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing and Appurtenances; and said report was received by the Council on January 14th, 1992. 15 bob M 11 �.: • 11. I I:� • 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $473,400.00. 2. A public hearing shall be held on such proposed improvements on the 28th day of January, 1992, in the Council Chambers of the City of Hutchinson at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 14th day of January, 1992. Mayor City Administrator q -e-1, • CM OF 37 KASHINGT0N AVE1= MW HUTCHI)MOK, M 55350 IN. INN' ' N' • • r] DATE: January 7th, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 3, Project No. 92 -05 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 28th day of January, 1992. Project No. 92 -05: Adams Street /Trunk Highway 22 from Fair Avenue to Washington Avenue; by construction of Sanitary Sewer and Services, Watermain and Services, Trunk and Lateral Storm Sewer, Grading, Gravel Base, Bituminous Base, Bituminous Surfacing and Appurtenances. Construction Cost Engineering /Administration Fiscal /Legal /Capitalized Interest $ 475,000.00 $ 66,500.00 $ 38,000.00 ESTIMATED TOTAL ------------------------- - - - - -- $ 579,500,00 Assessable Cost $ 90,000.00 Deferred Assessable Cost $ 0.00 City Bonded $ 80,000.00 City Other Funds $ 120,000.00 MSA $ 0.00 MNDOT $ 289,500.00 ESTIMATED TOTAL ------------------------- - - - - -- $ 579,500.00 JPR /PV 9 -f1 K I w 11 � • I 1 DATE: January 7th, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 3, Project No. 92 -06 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 28th day of January, 1992. Project No. 92 -06: Fair Avenue from Adams Street to Jefferson Street; by construction of Sanitary Sewer and Services, Watermain and Services, Trunk and Lateral Storm Sewer, Grading, Gravel Base, Bituminous Base, Bituminous Surfacing and Appurtenances. Construction Cost Engineering /Administration Fiscal /Legal /Capitalized Interest $ 11.000.00 S __ 11540.00 $ 860.00 ESTIMATED TOTAL ------------------------- - - - - -- S 13.400.00 Assessable Cost Deferred Assessable Cost City Bonded City Other Funds HSA MNDOT ESTIMATED TOTAL ----------- - - - - -- JPR /PV $ 6,700.00 $ 0.00 $ 6.700.00 S 0.00 S 0.00 S 0.00 ---- - - -- -- $ 13.400.00 9- #1 RESOLUTION NO. 9650 RESOLUTION ORDERIIEG PREPARATION OF REPORT ON IHPROVBHENT LETTING NO. 3 PROJECT NOS. 92-05 & 92-06 WHEREAS, it is proposed to improve: Project No. 92 -05 Adams Street /Trunk Highway 22 from Fair Avenue to Washington Avenue; and Project No. 92 -06 Fair Avenue from Adams Street to Jefferson Street; by construction of Sanitary Sewer and Services, Watermain and Services, Trunk & Lateral Storm Sewer, Grading, Gravel Base, Bituminous Base, Bituminous Surfacing and Appurtenances. WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Hinnesota Statutes, Chapter 429, NON, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUPC E01SON, MMUMSOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient • speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 14th day of January, 1992. Hayor City Administrator CJ I -N RESOLUTION NO. 9651 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 3 PROJECT NO. 92 -05 & 92 -06 WIiEREAS, pursuant to a resolution of the Council adopted January 14th, 1992, a report has been prepared by the Director of Engineering, with reference to the improvement of: Project No. 92 -05 Adams Street /Trunk Highway 22 from Fair Avenue to Washington Avenue; and Project No. 92-06 Fair Avenue from Adams Street to Jefferson Street; by construction of Sanitary Sewer and Services, Watermain and Services, Trunk & Lateral Storm Sewer, Grading, Gravel Base, Bituminous Base, Bituminous Surfacing and Appurtenances; and said report was received by the Council on January 14th, 1992. NOW, THMWORE, BE IT RESOLVED BY THE CITY CURIM OF THE CITY OF MPrC IS'ON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter • 429, at an estimated total cost of the improvement of $592,900.00. 2. A public hearing shall be held on such proposed improvements on the 28th day of January, 1992, in the Council Chambers of the City of Hutchinson at 8:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 14th day of January, 1992. Mayor City Administrator O • AA -OLD &- McDO - NVELL DAVID B. A RNO LD ATTORNEYS AT LAN GARY D. XcDOWELL 101 PARR PLACE STEVEN A. ANDERSON G. BARRY ANDERSON HtiTCHY SON, MINNESOTA 55350 -2563 STEVEN S. HOGE (6I 2) 587-7573 1 -kURA N. FRETLA_ D DAVID A. DRUEGGEMA \'N FAX (612) 587 PAUL D. DOVE JOSEPH M. PAIEMENT RESIDENT ATTORNEY JAMES LTLF.Y G. BARRY ANDERSON JULIA A. CHRISTIANS RICHARD G.McGEE December 16, 1991 TIMOTHY W.FAPI\SHI Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Downtown Development - Phase I Our File No. 3244 -89031 Dear Gary: I am enclosing herewith for consideration by the City Council at its first meeting in January the following: OF COUNSEL CHARLES R. CAR-MICHAEL - ' WILLIAM W. CAMERON 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 (OW 1 545 - 9000 MN TOLL FREE 800-333-5545 FAX ( 612) 545 -1793 501 SOUTH FOURTH STREET PHINCETON. MINNESOTA 55371 (612) 389 -2213 FAX (612) 389-5506 C � 1 1. A copy of correspondence from ShopKo dated November 27, 1991; • 2. A copy of correspondence from Landwehr Heaving Moving, Inc. dated November 5, 1991; 3. A copy of correspondence dated November 22, 1991 from Landwehr. 0 I believe we did discuss this matter at the time the question arose. It is my recollection that staff advised both Landwehr and ShopKo that the City was not interested in paying the projected $7,000 to $10,000 it would cost to accomplish the necessary work, but there was discussion about sharing the cost and the proposed figure would appear to be reasonable. I am forwarding a copy of this correspondence to the Engineering Department for its comments prior to the first meeting in January. Thank you. Best regards. Very truly yours ARNOLD & cQ,W L G. Barry Anderson GBA: CC John Rodeberg - CERTIFIED AS A CIVIL TRIA -L SPECIALIST BY THE MIN - NESOTA STATE BAH A-;SOCIATION q -- CERTIFIED AS A REAL PROPERTY L\M" SPECIALIST BY THE KI-N STATE BAR ASSOCLILTIO` November 27, 1991 Mr. Barry Anderson Arnold & McDowell 101 Park Place Hutchinson, MN 55350 Re: ShopKo Store #023 Hutchinson, Minnesota Dear Mr. Anderson: I have enclosed a letter from Landwehr Heavy Moving requesting $2,500 for additional costs incurred by their company to search for granular borrow at the City pit. If you recall I discussed this with you at the time and you felt that it was a reasonable request and you would discuss it with the City. On November 11, 1991 when I received the invoice letter I then requested that they recap the work that was involved and their actual costs. That recap is outlined in their November 22, 1991 letter. You will note that they have incurred $7,004 but are only requesting $2,500 as they realize they have some responsibility also. Please submit this invoice for payment direct to Landwehr Heavy Moving. Please let me know if there are any problems. I can be reached at 414 - 496 -7133. � Cindy Bess t Project Manager CC: Bill Rosnow Lanny Schottle - Landwehr Andy VandenBush op T00 C'lvniM WAY • GO BOX 1900 GAE "cN BAY, W" SCJNS:N 51307 -90E0 • D!!G++; :A' A) 1 • 9 -r e LANDWEHR HEAVY MOVING, INC. PHONE (812) 252.1494 November 5. 1991 Cindy Bessert ShopKo Stores, Inc. P.O. Box 19060 Green Bay, WI 54303 -9060 Re: ShopKo Store 0023 Hutchinson, MN Dear Ms. Bessert: EXCAVATING AND GRADING TRUCK CRANE SERVICE HEAVY EQUIPMENT MOVING P O. BOX 1086 ST. CLOUD, MINNESOTA 56302 We are hereby requesting an additional $2,500.00 for searching for granular borrow at the City pit. We are under the assumption that this has been approved verbally by Shopko, City of Hutchinson and Landwehr. Sincerely, LAND HR HEAVY MOVING, INC. Lanny chottle LS:lh LANDWEHR HEAVY MOVING, INC. 9 PHONE (612) 252 -1494 November 22, 1991 EXCAVATING AND GRADING TRUCK CRANE SERVICE HEAVY EQUIPMENT MOVING • n P.O. Box 19060 Green Bay, WI 54303 -9060 RE: ShopKo Store #203 Hutchinson, Minnesota Attn: Cindy Bessert ShopKo Stores, Inc. Dear Cindy: P O. BOX 1086 ST. CICUD MINNESOTA 56;x72 Prior to this job being bid Al Janson and myself met with Randy from the Treatment Plant and he explained where they wanted the fill taken from. He said we could take it from the southeast corner of the existing pond. He also stated that they had dug some holes and there was about 1 1/2' of black dirt to strip and about 7' of material to take out. He said that they would prefer that we dig as deep as possible so that the pond could be deeper and maybe they would stock fish in the pond. We then proceeded to estimate this project based on that information. When the project was about to start we hauled in a backhoe and a trac- loader. The city then began to pump the water down and we installed a culvert for them. The heavy rain proceeded to come and raised the river and pond. We could not get any material from the pond due to the water level for approximately 1 1/2 weeks. After the water table went down we went out and dug several holes around and in that pond and the most we could find was 2' of material. If we would have taken it from there it would have taken approximately 29 acres to get the quantity needed to do the job, plus the fact it wasn't bid that way from what Randy had explained to us. We started digging holes over the complete area searching for material. Most of the areas had only 2 -3' of material and some areas would have taken extra days just to clear and grub the trees out. During this process we installed a culvert for the city and dug numerous trenches to drain another pond where they thought the material might be. Finally we went to an area on the south side of their property and dug some holes and found 12' -14' of material. It was in a field that was used for crops so we decided to start in the middle and work our way to the north thinking that this would be enough to finish the job. MIN ES TA s- Page -2- Cindy Bessert ShopKo Store, Inc. With only two days left from completion we had run out of material and decided to go back and start at the beginning and work to the south to finish the job. When the job was complete I understand that they were dissatisfied with us thinking that we had missed some material in the middle which I guess was not the case. We then dug a ditch for them to drain the water out of that area so they could make a demolition pit out of it. The following is a breakdown of the hours on the backhoe and loader spent searching for material, installing culverts, backfilling holes, digging ditches, and helping lowering the water. Backhoe - 36 Hours X 150.00 = $5,400.00 Trac- Loader - 14 Hours X 86.00 = 1,204.00 Foreman - 10 Hours X 40.00 = 400.00 $7,004.00 I feel that the $2,500.00 that we are asking for is more than reasonable. It was an unfortunate situation and I don't feel it was all our problem. If you need any further information or have questions please call. Sincerely, LAND HR HEAVY OVZNG, INC. Lanny 5chottle Project Manager LS:jm • �J DATE: December 18, 1991 TO: Hutchinson Citv Council FROM: Hutchinson Plannina Commission SUBJECT: CONSIDERATION OF VACATION OF A PORTION OF GAUGER ST. REQUESTED BY TOM WIPRUD Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planing commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for vacation of a portion of Gauger St. HISTORY • On November 27, 1991, Tom Wiprud submitted a petition for the vacation of a portion of Gauger St. The public hearing was held at the regular meeting of the Planning Commission on December 17, 1991, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Tuesday, December 5, 1991 and Thursday, December 10, 1991. RECOMMENDATION It is the recommendation of the Planning Commission that the vacation be denied and directed city staff to research the possibility of Mr. Wiprud constructing a zero lot -line addition. The fee is to be waived if an additional public hearing is to be held. Respectfully Submitted, William Craig, Chairman Hutchinson Planning Commission 0 City Hall Parks & Recreation Police Department 3711 7 aJiington Avenue West st 900 Harrington Street 10 Franklin Strcct South (612) 5S7 -5131 (612) 3S7 -2975 (612) 5S7 -22.12 IHtrtchinson, Alinnesota 55350 q_J_ city Of r December 2, 1991 fir. Tom Wiprud 257 Gauger St Hutchinson MN 55350 RE: CONSIDERATION OF VACATION OF GAUGER STREET Dear Mr. Wiprud; In consideration of your petition to vacate Gauger Street to construct a garage, the Hutchinson Planning Staff considered the following: 1) Vehicle access for all affected properties. 2) Infrastructure (utilities) access and easements. 3) Affect this vacation would have on the 1996 Hwy 7 project. 4) Proposed 1992 Zoning Ordinance does not permit (2) unattached garages on 1- parcel. 5) Fire department /emergency service access. In lieu of the above, vacation does not appear beneficial at this time. is Also, the older garage type structure which appears to be within the right of way will not be permitted to be reconstructed and may eventually be required to be moved. If you have any questions regarding this matter please contact City Engineer, John Rodeberg. Sincerely, Hutchinson Planning Staff Gary Plotz, City Administrator Jim Marka, Building Official John Rodeberg, City Engineer Mark Hensen, Building Inspector George Field, Fire Marshal J11 /bb cc: Planning Commission Citu Hall Parks & Recreation 3711'z:_hirtton.4 -'enue Iti•st 900Harrin; tor. Street (612) 5S7 -5151 (612) 5S" -2975 • Police Dcvartnrcn 10 Franklin Street (612) L • DATE: TO: Hutchinson Planning Commission FRO14: Planning Staff- G. Plotz, J. Rodeberg, J. Marka, G. Field, and M. Hensen SUBJECT: TOM WIPRUD GARAGE 14 E M 0 R A N D U I-I December 18, 1991 Section 7.14 (c) of our new proposed Zoning Ordinance permits garages in excess of 1000 sq. ft. by conditional use. This property is within a bordering commercial district, is zoned R -3, appears to be an appropriate application. Mr. Wiprud should provide a land survey representing lot lines the proposed expansion, compliant setback and drainage when requesting approval of the Conditional Use. It is also necessary to have the new ordinance in place prior to approval. City Hall 3711 ashingtou Arcnuc I Ves t (612) 587 -5151 Parks £ Recreation 900 Harrington Street (612) 387 -2915 Police Deyartnzert 10 Franklin Strcct Soutlt (612) 587 -22.12 q-j Hutchinson, it11nnesota ,5 350 .t - city of M E M O R A N D U M DATE: December 19, 1991 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF SKETCH PLAN SUBMITTED BY DAN HUEBERT, AC014A TOWNSHIP, 2 MILE RADIUS The Planning Commission recommends to forward the sketch plan to the county with the recommendations of City Staff as attached. • Citu Hall Pizrks & Recreation Police Departtucut 37 1%'est 900 H,zrrinyton street 10 Frzzrrklin Strec t Sout': (612) 5S7-5151 (FL') 5, (t112) 5S,--2247 city Of M E M O R A N D U M DATE: December 2, 1991 TO: Hutchinson Planning Commission FROM: Planning Staff G. Plotz, J. Rodeberg, J. Marka, G. Field, and M. Hensen SUBJECT: CONSIDERATION OF SKETCH PLAN REQUESTED BY DAN HUEBERT, ACOMA TOWNSHIP, 2 MILE RADIUS In consideration of Mr. Huebert's sketch plan, our recommendation is complicated by many unknown facts. County Engineer, Rick Kjonaas, is presently designing a proposed road re- location for Golf Course Road. Discussion with Mr. Montgomery (formerly Mattsfield farm) has taken place in consideration for annexation and development and the extent /limitations for infrastructure must be reviewed. Adoption of the Shoreland Ordinance may also affect development and we highly suggest the townships and county verify compliance. After resolution of the above, a Sub - division Agreement with the city will also be necessary. • Citu Hall Parks & Recreation 37 Washiyzg on Azvnue Wc. t 900 Harrington Stret t (612) 5S% -5151 (612)5S 7-'1Q75 Police Depart;!rent 10 Franklin Stree_ *��: f;1?� 5s-_ • r ,Y �1 December 5, 1991 Cary,Plotz City Administrator City Hall Hutchinson, KI 55350 Re: Dan Heubert Sketch Plan Dear Mr. Plotz C 23021 U17 Court 55350 11tC..�.. This is to inform you that Dan Heubert made an appearance before the Board of Supervisors of Acoma Township at our regular monthly meeting on Tuesday, December 3, 1991, seeking approval of a sketch plan in Section 26, Acoma Township. After some discussion it was moved, seconded and unanimously carried to approve the sketch plan with sketch B being considered the most workable plan. If you have any questions regarding this matter, please feel free to contact- Virgil Goetz, Chairman dr the Board of Supervisors. Yours truly Dorothy Bullert Clerk', Acoma Township 9-kr ACOMA LODE-1 FANGE 30 'NEST TC' :DNS' - l? 117 fvCRiH co uEEXEa c I ..cu 17: — — — — — — — — —. I[x 's• �:: iJ�ro♦ — — — -- -- i:3`3 -• �.i of Is-t vtr 'a. IS •0 � •a oa a • i - +r.'c:e: ^,. BELLE LAKE I ••• v lt as A F9 E7 f,f:, , (LI 'r . z: c^ 7 [f car Ct L_5 E.^+Ei � :) .. F-h- _ `'j. `f= ry : ?", •:^ r N'- •••_.tln � L .F:a:L`i -� fY:•,7.N• rS'_ I ��• v/ C£"A / n • /+•I � - ^ ••]M: .�..] tir n�_4.,'JI i..+� — '� V.CX J ,r ^:._ 5 �'^ L "' �. ,)•w r � d' K� 2.�..�C I ..•FE` .E GE7 P +E,E f 33 I•..�. .) ° • Itarx= ` ��'ST0 "/ ! / / � . ( s'.. ■, .L -''- �: I I Lt^OTZ - [ow I \ , :rFErT B IS� tI3T _ {r •CF i �,�' _ r. 3 r 1 ; 1('\J�.f ft"' ! _ {.-- 3 ! 101 / •. - ^..•F�:• i �r`,` , AE_c v 1 t�r•w [ 0.•3 �.•./ d M..1 <�EL E'+ F J /IAL ' EC,E WCCO Ft cMS .�. 1 ' f.. „% p[. f '•) E•tv . �'!' 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S•__ EUGE`E +varIE ''�. �dL •1 • 1 • � `''� /l F9rz /.....) - Crt-^LC 1 ICE r a,�J Al E° 9 ,1 ` w ` \ � \ �� \ \ e L.! 1 'AL L. - ac Y.,HJIS E ^ 9 °� (° k'F JC'.. __ -v E;: :.'X,.�F E_ . ;CE'AM:NG ^� .� LEO .. NA AARG ' [•s a31 17`' 8 g �Q v`o'. �.. n• { °� J ��`. \\ \`1I ---� ''I t 'U7k& °..E.4JAMIrL. ? v 4 ' ' F CR:EYE : . 1` A4- ^� � '• —° 1` _AF Av 'J s "t•_'.,'�5�\ �- t.;; OEE4 �J �J ,� ' r�iu.-•' c_ ..I n �t a.:i- : 1 a i `` \�\� } \ �\.�.I �]n.° ' - t �I - �vc Si UAGES N1 N la 9F 5 e�( i L'w Ma r E, `_ A z �.• •.•.mac -.•KE I _ =r•� - . I V � `, ,�_.•r.'�'/ - - • �'�.J��. - � ,.rte'' I i �. IP•JE 5i TxP Ll zlr SMALL TRACT CHNr_RS uc vcr wt 'rc 2•<r p,.wr Cal LC a•CI Crrl Kal vt fMCr °•r= r� Ka1 _ n A r^4 'I' I Y�� t, r e` v b 4 7 y Kyy f MORTrr �iuE OF SE pia OF r�E I/4 OF SEC 26, T n7 N , R 30 I �f. I wW r' r 1 • ;L E 0'w pup if jV' t �rLf�'I1NA'RY SKETCH OF PROPOSED PLAT 3SEJ 1%4 OF NE 114 OF SEC. 26, T. 117 N., R. 30 W. Apr DAN HUEBERT , DEVELOPER � w A r^4 'I' I Y�� t, r e` v b 4 7 y Kyy f MORTrr �iuE OF SE pia OF r�E I/4 OF SEC 26, T n7 N , R 30 I �f. I wW r' V � ♦ A 1 • �r �-. E 0'w r. V � ♦ A 7Z� ' ur -)t 114 ut lvt: lle4. Ut St G. 26, 1. N., R. 30 W DAN HUEBERT, DEVELOPER t . • • TOWN SHW-------R-0AD 9 -• l FOR Y OUR iNf 0 pRMAT pN MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 17, 1991 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7:30 p.m. with the following members present: E1Roy Dobratz, Dean Wood, Clint Gruett, Roland Ebent and Chairman Bill Craig. Absent: Tom Lyke and Craig Lenz Also Present: Gary Plotz, City Administrator and John Rodeberg, Director of Engineering. 2. MINUTES Mr. Ebent made a motion to approve the minutes of the regular meeting dated Tuesday, November 19, 1991. Seconded by Mr. Dobratz the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONTINUATION OF CONDITIONAL USE PERMIT REQUESTED BY JUNE REDMAN FOR CLUSTER HOUSING . There was discussion on the dead line for continuing the conditional use permit. Mr. Ebent moved to approve to continue the request to the April, 1992, Planning Commission meeting, seconded by Mr. Dobratz the motion carried unanimously. (b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY FRANCIS CONDON ON HWY 15 N FOR COMMERCIAL AND MINI - STORAGE Chairman Craig opened the hearing at 7 :35 p.m. with the reading of publication #4328 as published in the Hutchinson Leader on Thursday, December 5, 1991. The request is for the purpose of considering a conditional use permit to allow for the construction of commercial and mini - storage located at Hwy 15 North. City Administrator Gary Plotz explained staff concerns being of drainage, borings, sewer and water to the property, also, the new proposed ordinance does not permit mini- storage in C -4 zone. Mr. Condon, applicant, commented on his proposal and the direction he should take with the property. He states he is willing to address the concerns in a positive way. Ms. Campa, owner of the Karate business to be housed in this development, explained the business expansion over the years. 1 HUTCHINSON PLANNING COMMISSION MINUTES DECEMBER 17, 1991 There was discussion of the sewer and water issues to be addressed. Discussion followed on the possibility of "grandfathering -in" the request after the proposed ordinance is approved. City Engineer Rodeberg commented on the natural drainage on wetland sites. Mr. Gruett moved to continue the hearing to January 21, 1992, seconded by Mr. Wood the motion carried unanimously. (c) CONSIDERATION OF VACATION OF GAUGER STREET REQUESTED BY TOM WIPRUD Chairman Craig opened the hearing at 7 :45 p.m. with the reading of publication #4329 as published in the Hutchinson Leader on Tuesday, December 5, 1991 and Thursday, December 10, 1991. The request is for the purpose of considering a petition to vacate a portion of Gauger Street. Ll City Administrator Plotz explained staff interpretation of the second building to be constructed on the property and the fact the proposed ordinance does not allow a second accessory building on a property. He also noted concerns from neighboring property owners. City Engineer Rodeberg commented on fire access. Mr. Tom Wiprud explained the present driveway turnaround. There was discussion of the apartment house property. There was also discussion of the right -of -way of the street and no fire access. Mr. Ken Gruenhagen, owner of Hutch Motel, stated his opposition to the proposal for safety reasons. Discussion followed on maintenance of the street and the possibility of a variance. There was some discussion on attaching two accessory buildings with a fire wall. Mr. Ebent moved to close the hearing, seconded by Mr. Wood the hearing closed at 8:20 p.m. Mr. Ebent moved to recommend denial of the request to City Council and directed city staff and city attorney to research, before the first of the year, the possibility of a zero lot line addition to the garage. If a variance is appropriate the fee is to be waived. Seconded by Mr. Gruett the motion 2 HUTCHINSON PLANNING COMMISSION MINUTES DECEMBER 17, 1991 carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION OF SKETCH PLAN REQUESTED BY DAN HUEBERT, ACOMA TOWNSHIP, 2 MILE RADIUS City Administrator Plotz commented on the relocation of County Rd 12 and staff discussion regarding the developer contacting the county engineer for more detail of placement of the road. The Shoreland Ordinance may also affect the property. He stated the city is in favor of the development and willing to work with the developer. There was discussion regarding the potential of sewer and water to the area. Mr. Gruett moved to forward the recommendations of city staff on to the county, seconded by Mr. Wood the motion carried unanimously. (b) DISCUSSION OF SHORELAND ORDINANCE Mr. Plotz stated the Building Official, Jim Marka, is requesting a 3 month extension for funding purposes. City Engineer John Rodeberg stated the DNR is working to get the ordinance completed by February 15th and explained some portions of the ordinance. 5. OLD BUSINESS (a) COMMUNICATION FROM BARRY ANDERSON REGARDING ANNUAL REVIEW OF CONDITIONAL USE PERMIT REQUESTED BY JEFF MUNSELL FOR DANCE STUDIO Mr. Plotz commented on the history of the annual review and the hardsurfacing of the parking lot. There was discussion of the Florida Street access. It was the consensus of the Planning Commission to place the item on the January agenda. (b) UPDATE OF ZONING ORDINANCE DRAFT RECEIVED 9 -20 -91 Mr. Plotz stated the zoning ordinance will be ready for public hearing on January 21, 1992. • 3 HUTCHINSON PLANNING COMMISSION MINUTES DECEMBER 17, 1991 . (c) COMMUNICATION FROM STAFF Mr. Plotz commented on correspondence from the county regarding a proposed development by Mr. Skip Quade. 6. ADJOURNMENT There being no further business the meeting was adjourned at 9:10 P.M. 4 • • • REGULAR COUNCIL MEETING JANUARY 14, 1992 WATER & SEWER FU�tD 1991 A.;t Natl Ban,{ agent fees 192.27 Big Bear gloves 18.94 Carquest Auto filters & belts 423.66 Central Garage Dec repairs 1,670.43 Citizens Bank 5 savings bonds 250.00 Coast to Coast supplies 57.47 Crow Chemical & Ltg ice pellets & cleaners 144.30 Davies Water Equip freight 7.90 Electric Motor motors 800.88 Ericksons More 4 supplies 5.64 Farm & Home tools & sump pump 183.99 Fisher Scientific cartridge kit 551.22 Fitzloff Hardware paint supplies 14.54 Floor Care solv kwik 76.00 G & K uniforms 210.82 General Repair Sery repair pump 778.30 Gopher State 1 Call Dec service 5.00 Hach Co. lab supplies 229.96 Harris Mechanical Nov mtce 1,270.50 Honeywell sensors 361.31 Hutch Cenex fuel 392.07 Hutch Leader recycle winners 231.20 Hutch Utilities electricity & gas 13,058.13 Hutch Wholesale tools 98.65 Instrument Sery sensors 174.73 Jerabek Machine adapter 24.00 Junker Dec refuse 57,321.88 L & P Supply blade 63.92 Logis Dec charges 903.13 MN Dept of Revenue Dec sales tax 4,889.60 MN Valley Testing tests 554.75 Quade Electric repairs 215.50 Quade Electric supplies 347.51 Standard Printing calendar 8.40 Tri County Water salt 17.60 Twin City Testing analysis 55.00 'US Postmaster meter postage 144.90 Waldor Pump controller 125.89 Water Products water meters 899.40 Zee Medical safety supplies 60.55 $86,839.94 // S CENTRAL GARAGE FUND Albinson paper 26.32 1991 oxy & acct 34.51 Allen Office pencil & lead 2.77 Brandon Tire tire repair 12.00 Brandon Tire tires 147.84 Carquest Auto supplies 641.31 Champion Auto supplies 225.38 Coast to Coast supplies 6.87 Crow River Auto repairs 1,354.73 G & K uniforms 55.66 Harpel Brothers parts 48.80 Hutch Cenex tires 166.04 Hutch Wholesale supplies 220.22 Jerabek Machine iron 52.21 Jerry's Transmission repairs 603.01 L & P Supply chains 85.00 MacQueen Equip engine 898.00 MN Body & Equip alternator 275.00 MTI equipment parts 475.04 Primrose Oil Co. converter fluid 110.16 Shopko supplies 56.86 Sorensen Farm rod & bearings 43.99 Standard Printing cards 9.85 Town & Country Glass windshield 146.80 US Postmaster meter postage 7.83 WD Cooling radiator repair 358.80 Wigen Motor repair 100.00 $6,104.17 GENERAL FUND 1991 Albinson paper 26.32 Am Welding Supplies oxy & acct 34.51 American Test Center test 595.00 Anderson Interiors paint 862.62 B & S Industries tape 204.21 Becker Arena acrylic 604.80 Behr, Lisa skating refund 20.00 Bennett Office repair & toner 293.14 Big Bear rubber boots 12.99 BJ Booksellers dictionary 29.95 Bloedel Mon restoration 440.00 Bremix rerod & concrete 28.95 C & C Machine urinal 200.00 • Camera Shop film 41.91 Cargill road salt 775.18 Carquest wrench 372.60 Carr Flowers Sr. Ball plants 100.00 Cash Drawer #4 petty cash 28.07 U 0 • Cash Wise brunch supplies 42.59 Cash Wise groceries 48.23 Central Garage Dec repairs 12,619.79 Century Labs cleaners 284.08 Chamber of Commerce postage 4.93 Coast to Coast supplies 15.04 Coast to Coast supplies 286.93 Copy Equipment paper 31.58 Country Kitchen prisoner meals 39.56 County Market groceries 8.31 County Recorder recording fees 165.00 County Treasurer parcel changes 11.20 Crow River Vet boarding & K -9 food 187.20 Culligan salt 18.47 Daak Refrigeration added freon 182.00 Earl Andersen signs 93.60 Ed Davis Bus Machines binder repair 48.75 Ericksons More 4 groceries 29.34 Ettel, Gregory activity refund 18.00 Family Rexall supplies 21.06 Family Rexall office supplies 72.11 Farm & Home supplies 85.18 Fitzloff Hardware supplies 274.49 Floor Care supplies 711.16 Franz Eng paper 209.80 G & K uniforms 678.93 Great Plains lumber 123.16 Greenbriar Floral plant- J.Gray 15.95 Guardian Pest Dec service 19.25 Harris Mechanical Nov maintenance 278.00 Haugland, John ski refund 3.00 HCVN cable tv 2,750.00 Henry's Foods supplies 44.21 Home Bakery rolls & cookies 15.55 Hutch Cenex fuel 3,511.22 Hutch Iron iron 24.24 Hutch Leader publishing 1,031.86 Hutch Plumbing & Htg repair 55.65 Hutch Utilities lamps 61.80 Hutch Utilities electricity & gas 3,581.78 Hutch Wholesale supplies 219.47 ICBO 91 handbook 60.00 Ink Spots printing 47.03 J -Craft tail gate sander 2,450.00 K Mart supplies 166.32 Kirchoff, Ron lunch meeting 25.80 L & P Supply bar, chaps & clamps 227.29 Ladd, Larry Sr. Ball performance 35.00 Law Enforcement Equip name bar 42.90 Logis Dec charges 5,583.60 Lundahls Sr. dinners 706.50 Mangan, Connie mileage 86.01 McGarvey Coffee coffee 82.35 McLeod Coop Power electricity 1,265.01 Meier, Doug expenses 15.63 MN Dept Public Safety bike registrations 18.00 Modern Mazda tow Hutchmobile 30.00 �t Nicklasson Athletic net 118.75 • Northern States Supply wheels 61.20 Pellinen, Willard survey cemetery 800.00 Peterson Bus bus trips 642.70 Pikal Music tv & boom box 306.00 Plaza Hardware nuts & bolts 32.73 Polytank Corp covers 22.00 Quade Electric bulbs 140.65 Quality Wash coins & wash 15.00 R & R Specialties parts 68.20 Reinitz Garage Door spring installed 157.50 Schmeling Oil fuel oil & kerosene 2,539.46 Schramm Implement ups charge 14.54 Schwarze, Jeff deposit refund 25.00 Scott & Bob's Tire tire repair 8.50 Secretarian services- M.Swanson 680.00 Sewing Basket uniforms 50.00 Share Corp cleaners 248.12 Shopko dirt vac & photos 240.33 Shoutz, Mark fan belt 16.99 Shuster, Jane skating refund 12.00 Sorensen Farm rod 16.69 Sr. Advisory Board treadmill 399.99 Standard Printing envelopes 4.00 Standard Printing printing & supplies 623.69 State Treasurer 4th qtr surcharge 1,498.60 Streichers letters 15.75 Summerfield, Jill skating refund 12.00 Tri County Water salt 79.20 UBC supplies 1,484.99 Uniforms Unlimited uniforms 54.60 Up & Away Balloons decorations 30.00 US Postmaster meter postage 668.95 Victorian Inn HCDC meeting 32.69 Viking Signs sign repair 144.45 Weber, William zoning ord work 1,500.00 Wendolek, Jim Sr. Ball band 175.00 Wesley Pharmacy film 2.29 Xerox copier usage 561.96 Zee Medical safety supplies 98.51 TOTAL $57,037.19 5 BOND FUNDS 1991 RURAL FIRE DEPT Randy Redman rural mileage 13.50 Steve Schramm rural mileage 30.00 Jim Brood rural mileage 29.00 John Reynolds rural mileage 23.75 Bruce Precht rural mileage 32.00 Orlin Henke rural mileage 8.25 Ed Homan rural mileage 20.75 Jim Popps rural mileage 2.25 Craig Reiner rural mileage 3.50 Brad Emans rural mileage 31.25 TOTAL $194.25 YOUTH CENTER City of Hutchinson water bill final 31.72 US Postmaster meter postage 2.32 TOTAL $34.04 1990 TAX INC DEBT SERV McGraw & Ward legal fees 2,088.70 • 1990 TAX INC CONST Hutch Utilites electricity 2.13 BONDS OF 1987 DEBT SERVICE Am Natl Bank agent fees 177.32 1980 TAX INC DEBT SERV_ ISD #423 tax inc adj 10,131.00 BONDS OF 1990 Hutch Utilites Wagner addition work 4,810.32 BONDS OF 1991 Wm Mueller proj 91 -25 927.50 b LIQUOR FUND Withhold Tax Acct City of Hutchinson Am Linen KDUZ -KKJR Coast to Coast Family Rexall Diamond Ice Henry's Foods City of Hutchinson Quality Wines Triple G Locher Brothers Lenneman Friendly Bev Jordon Bev City of Hutch Junker Hutch Leader Ink Spots Viking Coca Cola Sprengler Trucking • employer contribution 302.79 payroll 4,086.47 towel service 77.40 Dec ads 680.00 supplies 38.72 supplies 13.48 ice 325.90 supplies 1,571.16 employee insurance 1,220.94 wine & liquor 45.58 beer 30,651.85 beer 11,956.45 beer 13,300.30 beer 353.45 beer 1,345.00 lottery sales 202.00 Dec refuse 166.78 Dec ads 68.70 paper 14.25 supplies 275.80 trucking 919.72 TOTAL $67,616.74 • e THE FOLLOWING ARE 1992 EXPENSES 43.79 - - - • - 5.67 WATER & SEWER FUND sales tax 1,166.25 *Withhold Tax Acct employer contribution 704.85 *PTRX. employer ccntributi.on 400.58 *US Postmaster water bills postage 150.01 *US Postmaster mailing permit 75.00 AWWA dues 62.00 AWWA subscription 85.00 City of Hutch Jan medical ins 2,883.07 City of Hutch Jan dental 337.81 Hutch Telephone phone service 591.66 LMCIT 3rd qtr workmens comp 2,120.42 Merle Meece advance 150.00 MN Mutual Life Ins Jan life ins 49.14 MN Rural Water Assc dues 150.00 MN Wastewater Assc dues 60.00 Mutual Benefit Jan LTD ins 116.44 Central MN Fireman Assc TOTAL $7,935.98 CENTRAL GARAGE City of Hutch Jan medical ins 345.67 • City of Hutch Jan dental ins 43.79 MN Mutual Life Ins Jan life ins 5.67 Motor Vehicle sales tax 1,166.25 Mutual Benefit Life Jan LTD ins 13.53 Plowmans 92 Ford 17,450.00 Wigen Chevrolet 2 1992 Chev Caprice 35,322.62 *PERA employer contribution 59.96 *Withhold Tax Acct employer contribution 102.39 TOTAL $54,509.'88 GENERAL FUND Albrecht,K.& Factory Dir housing rehab 2,244.31 American Risk Jan services 800.00 ASCAP license fee 225.00 Bennett service contract 10.00 Berger,D.& A.Schlecht housing rehab 2 Board Police Commissioners training video 35.00 Brown,A. & Menards housing rehab 883.41 Central Leisure Sery reg -Moon & McRaith 90.00 Central MN Fireman Assc dues 20.00 Chamber of Commerce Jan rent & support 403.39 • Chanhassen Theatres deposit 100.00 City of Hutch Jan dental ins 2,680.58 City of Hutch Jan medical ins 22,248.05 County Treasurer DL fees 133.00 Culligan Jan service 16.50 S Dept of Labor & Ind licenses 45.00 Econimics Press subscription 20.90 Electro Watchman semi annual charge 180.00 Fiedler, Rich basketball official 90.00 Fogg, Mike basketball official 144.00 Hensen, Mark conference expense 93.60 Hexum,P.& A.Lundholm housing rehab 500.00 Hutch Pizza & Electric small cities loan 797.50 Hutch Pizza & Hexum Co small cities loan 2,407.00 Hutch Telephone phone service 3,333.43 IACP dues 100.00 ICBO dues 30.00 ISFSI dues 60.00 K Mart phone for party 79.81 Klabunde, Cory basketball official 198.00 Koppen,R.& Hutch Plbg housing rehab 2,711.80 Koppen,R.& R.Larson housing rehab 3,872.00 LETN Jan service 288.00 Linder, Paul basketball official 144.00 LMCIT 3rd qtr workmens comp 26,818.33 Marka, Jim conference expense 233.92 McCarthy,S.& And Interiors housing rehab 633.94 Merrill, Ken expenses 144.40 MN Chiefs Police dues 90.00 MN Crime Prev Off Assc training reg- Hammond 25.00 MN Crime Prev Off Assc dues 25.00 MN Mutual Life Ins Jan life ins 413.91 • MN State Fire Chiefs dues 90.00 Moon, Dolf meeting expense 9.00 MRPA dues 390.00 Mutual Benefit Life. Jan LTD ins 973.42 Natl Wildlife Fed subscriptions 27.00 NW Chap FBINAA fues 40.00 Pitney Bowes meter usage 156.00 Richard Alan Productions deposit for 6 -19 concert 160.00 Security State Bank payment #21 231.80 Star Cable Jan service 4.07 Tresler, Millie tour refund 5.00 US West Jan sery 98.54 Xerox contract payment 329.80 *DNR registration fees 623.00 *PERA employer contribution 24.84 *PERA employer contribution 4,884.27 *U of M reg- J.Rodeberg 125.00 *Withhold Tax Acct excise tax 15.81 *DNR registration fees 940.00 *DNR registration fees 179.00 *Templeton employer contribution 224.93 *Withhold Tax Acct employer contribution 4,583.09 *Police Institute reg - Madson & Hammond 90.00 *Blasia Collection skating costumes 119.55 *Wolff- Fording skating costumes 689.40 • *Algy Costumes skating costumes 872.70 *Fina skating costumes 234.25 TOTAL $78,336.76 TOTAL $1,215.50 `m • BOND FUNDS 1992 YOUTH CENTER *PERA employer contribution 38.60 *Withhold Tax Acct employer contribution 70.14 City of Hutch Jail medical ins 154.46 MN Mutual Life Ins Jan life ins 4.62 Mutual Benefit Life Jan LTD ins 11.10 City of Hutch Jan dental 15.64 Star Cablevision Jan service 37.80 Hutch Utilities electricity & gas 209.65 Hutch Telephone phone service 24.75 Dr. Funn DJ show 150.00 TOTAL $608.02 BONDS OF 1983 Norwest Bank principal & interest 112,675.00 FIRE HALL DEBT SERV Am Natl Bank principal & interest 67,547.28 • BONDS OF 1989 DEBT SERV Am Natl Bank principal & interest 159,437.50 1980 TAX INC DEBT SERV First Trust principal & interest 63,225.38 BONDS OF 1981 First Natl Chicago principal & interest 204,945.00 1980 TAX INC DEBT SERV Hutch Pizza & Hutch Elec HCDC 8% lean 302.50 Hutch Pizza & Hexum Co. HCDC 8% loan 913.00 TOTAL $1,215.50 `m • HUTCH, INC. 369 EAST KELLOGG BOULEVARD • ST. PAUL, MN • 55101 w January 2, 1992 Honorable Mayor and City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Honorable Mayor and Council Members: FOR YOUR INFORMATIOR At the December 10, 1991 meeting the City Council agreed to honor the sewer /water agreement drafted in January of 1991. The initial term of the agreement is for a one year period upon which time it will be reviewed. If you will recall, I had asked for a five year term to coincide with my financial obligations at Marquette Bank in Hutchinson. The one year period should begin on June 1, 1991 the actual date the agreement went into effect. That way the agreement will cover four quarters ie., summer and fall (already paid), winter and spring. The agreement will terminate on May 31, 1992 and will be considered for extension at that time. The intent of the original agreement was for a one year period. The Council action of December 10, 1991 will reduce that to seven months. (June - December 1991). Please extend the contract to May 31, 1992 at your earliest convenience. Very truly yours, HUTCH INC. W. R. Block mb • W.R. BLOCK, GENERAL MANAGER • 612- 228 -9564 MINUTES . HUTCHINSON FIRE DEPARMENT REGULAR MEETING Monday, December 2, 1 The meeting opened at 7:45 p.m. • Butch reported January 15, 1992, is the by -law committee meeting at 7.30 p.m. Jim reported on generator for new 233 also, old 233 will be sold with bids being opened on February 20, 1992. Motion was made and seconded to allow following runs and suspend bills for the month. 1 1/ 1 Cashwise 1 1/ 17 Block 11/1 Hantge 11/17 Radunz 1 1/ 1 Hands Inc. 11/18 G 11 Is Tire Shop 1 1/2 Lefforge 1 1/19 Hutch Utilities 11/3 Kottke 11/19 Moehring 11/3 Hand 11/23 Pooler 11/3 Val ley Vista 11/25 3M 11/5 Schmidt 11/25 3M 11/6 Lee 11/26 3M 11/6 10 -52 11/25 Notch 1 1/7 Hosp i to 1 1 1/28 Luedtke 11/8 Bergstrom 11/29 Wart 1 1/9 I terbert 1 1130 Russel 1 11/ 12 3M 1114 Dri l i /meeting 1 1/ 13 Tupa 1 1/ 1 1 Drill 11 /14Brink 11/18 Drill 1 1/ 15 3M 11/25 Dri l l 11/153M Motion was made and seconded to accept with regrets the resignation of Dave Fenske effective 12 -2 -91. Jeff Nies was voted on to full time status with a one year probationary period effective 12 -2 -91. ,Jeff Shufelt was voted on to the reserves effective 12 -2 -91. ELECTION RESULTS WERE AS FOLLOWS: Brad Emans Chief Randy Redman 1 st Asst. Chief Steve Schramm 2nd Asst. Chief Gary Henke Treasurer Bob Schantzen Secretary Gary Forcier Ladder Captain Tom Glaser Lt. Ladder Captain Jim Pop City Captain Mike Schuetze City Lt. Rob Carlson Rural Captain Tom Pessek Rural Lt. John Reynolds Rescue Captain i Jeff Dobratz Rescue Lt. Motion was made to destroy all ballots. Motion was made and seconded to purchase generator for new rural pumper. Randy reported on annual physicals January 13, 1992, starting at 2.00 p.m. please sign up. Fire f fighter I and CIM classes are starting in January. Brad reported the Annual meeting Is scheduled for January 6, 1992. The steak fry is tentatively scheduled for February 3, 1992. Meeting adjourned 9:25 p.m. Subm It ted by, Bob Schantzen, Secretary f MINUTES HUTCH I NSON FIRE DEPARTMENT OFFICER'S MEETING Monday, December 16, 1991 For calls at 3M, 239 stays at tower, 237 to lay S" to 231 when ordered and relay pump, then go back and hook up to hydrant and sprinkler. This will be discussed. Only hook up when pumps are running at 3M. Steve Schramm reported we should turn in any old pagers and chargers. We are se 1 ing them. Randy Redman reported there may be a 1 ive burn in February by Tartan Park:. Randy Redman reported a retreat is being planned for Capt. and Lieut. on January 4, 1992, at the Victorian Inn from 8:00 a.m. - 12:00 noon. Please RSVP by January 2, 1992. The 1 st Monday in January there will be a WalMart walk - through and locker changing. Subm It ted by, Bob Schantzen Secretary • HUTCHINSON SAFETY COUNCIL The monthly Hutchinson Safety Council meeting was held at noon, December 2, 1991 at the McLeod County heritage Center. There were thirteen members attending. John Rodeberg, City Engineer presented the program on a new computer geographic information system (GIS) being looked at by the City. Part of the GIS package would automatically provide Emergency Services, Planning and Zoning maps and would track building permits. President George Field presided at the meeting. Marlin Torgerson moved the minutes be approved as mailed. Duane Hoeschen seconded and the motion so carried. The billing for postage was presented for $29.00 to Joyce Rix. John Rodeberg moved to approve the expenditure; Marlin Torgerson seconded and the motion so carried. Safety Concerns: Marlin Torgerson commended the City Snow Removal crews on doing an excellent job in handling the recent snowfalls. Duane Hoeschen has noticed people not recognizing the one -ways downtown during the recent snowfalls. • It was noted that Hillyard Floor Care trucks have been seen blocki California Street; John Rodeberg will follow -up. It was noted that some City residents have expressed confusion why certain sidewalks are being shoveled by City staff. John Rodeberg explained that if a sidewalk was put in to ensure safer access to schools those sidewalks may very well be shoveled by City staff; however, in most cases sidewalk shoveling is the responsibility of the home owner. New Business President George Field appointed Les Smith Chairman of the Nominating Committee for 1992 Hutchinson Safety Council Officers. There will be no December meeting. The next meeting will be held on Monday, January 27, 1992. Happy and Safe Holidays to everyonel Safety Council Officers approved $25 gift of appreciation to Betty Johnson for serving delicious meals at our meetings. Thank you, Bettyl Checking Balance: $273.36 - 29.00 Postage - 25.00 Appreciation Gift 219.36 0 Savings Balance: $190.36 • - PIONEERLAND LIBRARY SYSTEM BOARD XMING 4 December 9, 1991 Present: Arlen LaCombe Dorothy Tebben Mark Dahl Peg Mossberg Howard Christiansen LeRoy Jans Joanne Sneer Alvin T. Huff Marie Schoener Howard Turck John Miller Lorna Carlson Orville Rudningen Lois Anderson Curtis Johnson Noel Phifer Maxine Weinrich William Scherer Dolores Brunner Howard Tengwall Nancy Alsop Judy Oestreich Helen Mahnke Monte Matheson LeRoy Sanders Carol Conradi Ric Emery Absent: Judi Bohm* Laverna Birkland* Jan Kreie* Marcie McLaughlin* Nancy Dickson* Myron Hagelstrom Richard Baysinger Nancy Aaseth* John Nevins* Judy Sampson* Sandy Casper* Kelley Johnson John Schulstad* Kevin Mulder Representing: n n N n n n n n n n n 11 n n n n n n n n n n n n n n Representing: n s n M n n n N n n n n n u Big Stone Chippewa County Chippewa County Kandiyohi County Kandiyohi County LacQuiParle McLeod County McLeod County Meeker County Meeker County Meeker County Swift County Swift County Yellow Medicine Appleton Glencoe Granite Falls Hutchinson Hutchinson Kerkhoven Litchfield Litchfield Olivia Ortonville Willmar Willmar Willmar Chippewa County Kandiyohi County McLeod County Renville County Renville County Yellow Medicine Benson Bird Island Dawson Fairfax Graceville Hector Madison Renville Also present: Katherine A. Matson, Associate Director Carol Blunt, Litchfield Library Gladys Paulson, Dassel Library Loyce Knutson, Grove City Library The meeting was called to order by President Emery at 7:32 p.m. Roll was taken. Kathy Matson introduced the Meeker County Library staff (Carol Blunt, Gladys Paulson, and Loyce Knutson) and each gave a brief report about their libraries. Mr. Emery presented each with a Pioneerland coffee mug. Motion was made and seconded to approve the October 14, 1991, minutes (Brunner/Tebben), carried. t ' Motion was made and seconded to approve the October and November financial reports (Conradi/Mossberq), carried. Director's Report: Mr. Emery read a letter directed to him from Mr. Sundberg. In the letter he requested Kathy Matson be appointed acting director of Pioneerland. Mrs. Matson reported that Mr. Sundberg is getting along well and is doing some work at home..The doctor indicated he could come back part time after Christmas. Motion was made and seconded to appoint Kathy Matson acting director of Pioneerland (Brunner /Conradi), carried. Kathy Matson thanked the board for appointing her acting director. • Matson reviewed theNovember statistics. She passed around the Public Newsletter as well as collections of our local library news articles. The Retirement Party for Mr. Sundberg is scheduled for January 10, 1992, at the Blue Heron in Willmar. Everyone is invited and encouraged to attend. The Hector Library moved into its new facility and all are invited to stop in and see it. The Winsted Library held its open house last week. Mrs. Sneer thanked Pioneerland for the flowers and indicated they were very happy with the reception and attendance at the open house. Motion was made and seconded to pay all bills (Lacombe /Scherer), carried. Committee Reports: Search Committee: Mr. Emery reported on the work of the Search Committee and the steps they took. A motion was made to recommend John Houlahan as the Pioneerland Library System's Director at a salary of $42,000 and to use the remaining funds in the Search Committee budget to help pay for his moving expenses. He is strongly urged to be on Duty by February 1, 1992 (Scherer /Alsop), carried. Motion was made and seconded to thank the Search Committee for the many hours of work they put in and for doing a very thorough job in recommending our ngw Director (Scherer /Huff), carried. Personnel Committee: Mr. Emery reported the committee will be ready at the next meeting for the Board to review and adopt their recommended changes in the personnel policy. Communications: Mrs. Matson reviewed the changes that will be taking place on the Pioneerland Library Board for next year. Mrs. Matson gave the Board an update on our 1992 budget approvals. There was no old business. • New Business: • Motion was made and seconded to approve the letter of support fork the Benson and Renville construction grant applications (Rudningen /Huff), carried. Motion was made and seconded to engage the firm of Westberg and Eischens to audit the 1991 PLS financial records (Christiansen /Tebben), carried. Mr. Emery presented our retiring trustees (Judy Oestreich, Howard Turck, and Carol Conradi) with a Pioneerland mug and thanked them for the faithful service. Bill Scherer won the drawing for a new book. President Emery set our next meeting of the full Board for January 13, 1992. The meeting was adjourned. Noel Phifer Secretary • WI /JIAYYE 12 /J6 /91 ITO�EEAIAyO LI6RARY SYSTEM COUNTY 34, 15:29 ;43 01 FUND INYtGRATEO FINANCIAL tYST•R Decesib [ 191 LlbAAAY EXPENDITURE GUIDELINE AS OF 12/91 1x51• PA EDO: 12/06/91 15 •EtGENT OF tEq: A:WUNT DESCRIPTION CURRENT ACTUAL BUDGET THIS -MONTH ►CT�IAL TEAR -TO -GATE BOGT - ACT OIFFERENCE FCT •• 31 LIBRARY • 133 PERSINAL SERVICES 6105 SALARIES AND WAGES 5110 HEALTH (VSURAN:t 884, 159.00 7r.807.00 909,103.0! 2,544.02- 103 612J HEALTH INSURANCE - O 21,000.00 4,000.00 !,155.!6 24,535.36 i.535.36- 117 5134 RFtIREMCVi INSURANCE • 913.870.00 .00 ?.d91.69 I,3iS.32 064.78 93 T3TAL PERSONAL SERVICES 1 86,854.04 IU1,36D.12 1 I�,S1J.12- 36,924.82- 111 104 • 110 MATERIALS 5235 5330(S - A3JLT 611J SJIKS - CHILDREN 11 1.745.95 11S,199.76 /.19x,)6- 101 5215 GENERAL REFtREVCE 32,Dul.00 16.000.00 181.01 19 .012.69 6,011.79- 119 6220 PERIOJTCALS 6225 PAMPHLETS 26,750.00 821.21 884.00 15,455.94 37.847.72 • e.a4 1 9 SS 1,097.72- 159 6124 OLIVIA L(bRARi MATERIALS 300.00 4.849.00_ .00 177.60 55.59 244.41 141 19 5234 REVSON L(dRARY MATERIALS 1,389.00 25.17 2.800.73 1.98tl.17 510 Sl32 FgTRcAx GIFT MATERIALS 3 000.00 4 1.69 1 63.29 _ 105 6135 CH(PPEWA COUNTY LIBRARY MATERIALS 5140 yOViEVIJ r 25.010.00 38046 . 131.20 19 472.17 2.tl6d.tl0 4 EO MATERIALS 6141 16 FILMS 13.7d4.00 193.eB • 11 7 5.90 • 2 S 547. s3 , 2,056.10 7 6 BS 5250 VIDE3 TAPES 4.000.00 • 1.800.00 2.200.00 45 5255 AUDIO O.ISCS ANO TAPES 5.000.00 Su0.00 1.124.95 5,685.22 085.22- 114 6263 SLIDES AND FILM STRIPS 250.0) .00 846.92 446.92- 211 5255 MICAFURMS 300.00 .00 .00 1 J 5270 �lVJING • TOTAL MATERIALS 1.000.00 .00 179.30 3500 . 898.64 165.00 101.36 11 94 248,032.00 6,756.22 261,470.77 13,438.77- 105 • 120 CATALOGING 6310 3CLC ANJ OTHER CHARGES 6320 CJM VEVO00. CHARGES 16.608.00 .00 21.555.76 4 .9 4 7.76- 130 • TOTAL CATALOGING 24,000.00 254.82 31.533.85 7.533.85- 131 40,608.00 254.82 53,089.61 12,481.61- 131 • 130 VcH1CLE5 5350 OPERATION 4,43 MAINTENANCE S.$S0 I.XSJRANCE 14.600.00 1,816.57 15.082.47 1.481.47- lIJ 53 AM3ATIZAT MN 3,415.00 A.000.00 367.31 3,079.29 335.71 91 • TOTAL VEHICLES 26,015.00 .00 2.203.88 .00 19,161.76 e.v00.00 6.853.24 J 74 • 14J CJMNJNTCAtIJV . 5410 TELEPHONE AND LINE CHARGES 6420 TERMINAL NA14TEN ANCE 9,000.00 S9J.78 10,947.14 1.997.14- 121 • 6430 POSTAGE AND SHIPPING • 1,000.00 12.715.00 .00 . 1.38420 .00 12.531.90 1.097.00 J T31AL COMMUNICATION 22 715.00 1,974.98 23,529.04 183.10 814.04- 91 104 • 150 EQUIPMENT 6455 NEW EQUIPMENT A/V 6460 EQUIPMENT 2,655.00 .00 3,413.39 758.39- 129 5470 A MAI NTENANCE A-40 CONTRACTS 1,000.00 15,000.04 .00 1,000.00 .00 104 • TOTAL EQUIPMENT 1.314.63 16,418.60 3.4 123 111 655.00 1.314.63 22,841.99 4.186.99- . 122 • 160 OTHER 5505 CUSTODIAL SUPPLIES AND EQUIPMENT 6510 SUPPLIES A40 PRINTING 1,500.00 911).03 7,671.64 6,171.64- 511 5515 PROMOTIONAL AND PRDGRAMMING 17.494.00 _. 1,000.00 909.36 24.964.93 2.529.07 91 6520 MILEAGE AND MEETINGS - STAFF MILEAGE 6,000.00 .00 506.65 1,715.15 6,603.1? 715.15- 171 6525 AND MEETINGS - TRUSTEES Si30 PROF. 4EMdEASHIPS (TRUSTEES) _ - 4.000 0. - 0 - 7i. 90 � 4 • B1S.95 e03.17- d15.95- Ili 124 6535 INSJRANC 4 0 .000 .00 234.00 166.03 59 5540 ALPS AV3 LEGAL NJ TILES 11,500.00 .00 12,877.00 !,3'1.0 ^ - 1 5545 AJDIT14; 100.00 - .00 334.82 234.82- 335 SSSJ 9JOAKEEVIVG 1,500.00 .00 1 6u0.00 • 10G.�D- 1 7 1. 5 55 CJNTTNVIVG 0UGATION 3,000.00 500.01 225.00 2.70D.00 300.00 •u 5556 SCHJLARSHIP FU40 1,000.00 .00 306.54 193.46 51 6560 I CONTRACTS 5,500.00 .00 795.62 204.38 5J 6570 SEARCH SEARCN CI NMITTEE • TOTAL S,DOO.OU .00 380.16 5,810.00 1.382.56 31U.00- 130 OTHER 66,494.00 , 3.094.70 71.806.38 3.617.44 3.312.38- 26 lOS • 17U SPECIAL - 6eD5 AJT04ATION FUVO $610 GLENCJE FRIENDS, lod3 3,648.00 .00 3,6x0.30 30- 100 S020 <C7L 1.390.00 2 63 1.361..37 2 So30 LOCAL E4'J1PM°VT 1I,oe7.3J 10,484.90 .J0 7,451.31 4.515.50 6i 553 7 SAILS TAX 2,000.01 .00 19,4d3.99 . J1 100 SeSJ FAMILY TIES FUND 500.00 .00 1.9'.3.91 S9.0R 97 S -F SMIFIF -F AX • T3A SPECIAL 3,000.00 .00 .00 371.41 3 128.59 6.00- S T 18 32,969.00 .00 26 929.75 6,059.25 62 2 •• 73TAL LIBRARY 1 457 S 7.00 . . 3 302,455.27 1.517.783.12 60,146.12- 104 • ••• FINAL TOTALS 52 ACCOUNTS 1.457.537.00 102.455.27 1.517.781.11 60,246.12- 104 BALANCE LEFT ON HAND 34,838.63 34,838.63 •A W2 ID IA,o.E 1:'-1/ 15,._ : a9 01 FUND ' - - -- : IRRARr DESQUMON_ PIONEEALAND LIEAARY SYSTEM INTEGRATED FINANCIAL SYSTEM REVENUE GUIDELINE CAROL CC1LPXnI SRi!•SORPR PLB r .• v _-ACTUAL _ )Af%m - CGUNTY 74 AS OF 12191 -_ _ ACTUAI. - _ IFSIb3 PAGE 1 EODI 1/03/92 9t37::4 PERCENT OF YEAR IOOY BOOT - ACT _ACCOUNT- BUDGET TM 18 -MONTH YEAR-TO -DATE DIFFERENCE PCT BALANCE CARRIED FORWARD .00` 131.071.1• 134,439.17 59 Y 1,389.00 48 _V1 - L1BfiAET 1.615.00 226.00- 116 _. - --- t 01� RECEIPTS 4.990.00- 12 0 ' .00 ..- . ..- ' 5100 RESERVE 34,014.00 .00 •' .00 34,014.00 0 . -_ 5101._AS1C STATE /FEDERAL AID._- 363iQ40.44 . 00 375.3°5.00 1 103 51•-:' FEDEFAL ESTAr<ISHMENT GRANT 15,121.Mi .00 15.121.00 .(., I0.v 511- BIG STONE COUNTY 22,971,00 .00 2,973.00 .00 100 CHIFFEWA COUNTY- _ 7 7.295.00 .00 77,:95.00 . O0 I00 5120 KANDIVOHI COUNTY 1!6.000.00 ...00 111,599.00 4,401.00 96 5122 LAC OU1 PARLE COUNTY 31,673.00 w -+x.00 31,671.00 .00 100 ._ .:_MS�E -D �_O UNT Y 75 126.00 A& -.00 )5 126.00 .00 100 51 •., ME E. ER COUNTY 71,015. .n[T -- Ti1ZT. .0• 1(w� ' 51 -2 RENVILLE COUNTY 43,719.00 .00 43,760.00 41.(K-- IW COUNTY 35,942.00 .00 35,94.00 ,W 1,K) ___!•1'.5_SWI 5137 YELLOW MEDICINE COLM)TV - ^- - II , •- 25,204.00 .00 100 5140 APPLETON 9,677.00 .00 9,677.00 .00 100 11 45_BENSO N 19 353 -, DO 19.3:3.00 00 100 _ 5148 FAIRFAX 9.2( .W 9.208.00 .00 100 511 GLENCOE 27,482.00 .00 27,482.00 .00 100 •a X55 _GRACEVILLE _ _ ---_ -- 4,030.00 . 4,0 On - 100 - -- _ ' 5157 GRANITE FALLS 22,043.00 ..00 22.043.00 .00 100 ' 5160 HUTCHINSON 60,004.00 .00 60.004.00 .00 100 _ �l65_ KERV.HOYEN _ _ -- 4.146.00 .00 4.1 . 00 10 0 - - 5170 LITCHIFIELD 43,526.00 .00 43.526.00 .O0 l0!. 5172 OLIVIA 20,719.00 .00 20,719.00 .00 100 _ 517,1_ DRTONVILLE --- 13 ,300.00 .00 13,300.00 . - .00 100 - 5180 WILLMAR 95.712.00 .00 95,732.00 100 5185 BIRD ISLAND - 9,206.00 i .00 • 9,206.00 .00 100 13.148.00 �' .00 -13.148.00 .00 100 5195 HECTOR 8,057.00 .00 8.057.00 .00 1(K� 5200 MADISON 14,940.00 .00 14,940.00 .00 100 - -. 5205- RENVILLE _ _ _ _ ._- 10-359.0 _ 5410 CASH RECEIPTS 6 SALES TAX 50,000.00 - 2,996.10 50,122.84 122.84- 100 5420 GIFTS 3.000.00 530.00 3.504.60 504.60- 117 " ._34.30_lNTEREST__- 7.500.00 - - - 2 5.337.36 2.162.64 71 t TOTAL RECEIPTS 1,358,516.00 3.790.33 1,328,801.80 29,714.20 98 t 020 REIMPl1S£MENTS (LOCAL GOVERNMENT) 5801 REIMPLMSEMENTS- CHIPPEWA COUNTY (PERSONNEL -- _ _582 (1-.13LLVIA (PERSONMEU- `58:3 REIMPURSEMENTS - OLIVIA (MATERIALS ONLY) 587.0 REIMBURSEMENTS - BENSON (MATERIALS ONLY) F.A 4u__REI MR - rul F'FEY) A CMM TY_ LMgIERI ONLY) 5850 REIMP - MONTEVIDEO (MATERIALS ONLY) t TOTAL REIMBUSEMENTS (LOCAL GOVERNMENT) 16,00000 _ .00 17,645.83 1.645.83- 110 99liO0 .. . 00 995.00 .0 1 00_ -- 4,849.00 .00` 2,646.33 2,000.47 59 Y 1,389.00 .00 1.615.00 226.00- 116 25.010.00 .00 30.000.00 4.990.00- 12 0 13,784.00 .s , 00 7.002.50 62,027.00 - i .00 60.106.86 030 OTHER REIMBURSEMENTS 58bu FAIRFAX G1FT_iMA.?ERLAl -- - 3.000.00 .00 3.000.00 TOTAL OTHER REIMBURSEMENTS 1.920.14 97 .00 100 7.855.62- 414 5960 SMIF -FAI GRANT TOTAL OTHER FUNDS W 1VV 32,489.00 ., .00 13.916.30 18,570.70 43 tt TOTAL LIBRARY S"S22.62' .. 1.416.362.51 42.349.42 - 97 tt FINAL TOTALS 46 ACCOUNTS _ RtCtl?" ARD BALANCE--______ 1,458.532.00 3,322.62 1,416,i62.5G 42,349.42 97 39fi, Y93:" - --} S52 - t: / u t 0--0 OTHER FUNDS 5905 AUTOMATION FUND 3,648.00 .00 3.64?.'O .30 - _ . .. 1r.0 W .-. 1 39u.00 - 0 5920 KCWL 11.967.00 .00 ..- . ..- 4 41 5925 LOCAL EQUIPMENT 6 MISCELLANEOUS .10, 'tom .00 '+w s0C +- 10,464.00 O �95,'LSAL ER TAT - �e•2�0uo3o0 ^�- - - .00 _ s. .00 ^' 2.000.00 O 5960 SMIF -FAI GRANT TOTAL OTHER FUNDS W 1VV 32,489.00 ., .00 13.916.30 18,570.70 43 tt TOTAL LIBRARY S"S22.62' .. 1.416.362.51 42.349.42 - 97 tt FINAL TOTALS 46 ACCOUNTS _ RtCtl?" ARD BALANCE--______ 1,458.532.00 3,322.62 1,416,i62.5G 42,349.42 97 39fi, Y93:" - --} S52 - t: / u