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cp04-14-1992 ci i�- 5 i HUTCHINSON CITY CALENDAR. V]EEIf. OF Anril 12 TO April 18 1992 WEDNESDAY -15- 10:00 A.M. - Directors Me at City Hall 5:30 P.M. - Tree Board Meeting at Recreation Center SUNDAY -12- PALK SUNDAY THURSDAY -16- 9:30 A.M. - Sr. Advisory Board Meeting at Senior Center MONDAY -13- 2:00 P.M. - Open Bids at City Hall -- Letting #1; Farm Land Rental 5:15 P.M. - Meeting of Council 6 Directors At Coach Room /Victorian Inn 7:00 P.M. - Joint Meeting of Council /Utilities Commission at Coach Room /Victorian Inn FRIDAY -17- GOOD FRIDAY TUESDAY -1. 7:30 P.M. - City Council Meeting at City Hall SATURDAY 1 -18- FIRST DAY OF PASSOVER • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 14, 1992 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Harold Kelm, Bethany Baptist Church 3. Consideration of Minutes Public Hearing of February 25, 1992; Regular Meetings of March 10, 1992 and March 24, 1992; Continued Regular Meeting of March 13, 1992 Action - Approve as Distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - March 1992 2. Airport Commission Minutes of March 30, 1992 3. Refuse Contract Committee Minutes of April 2, 1992 (b) Use of Library Square On April 25, 1992 for Green -Up Clean -Up Day (c) Reconfirmation of Approved Gambling License for 40 & 8 At American Legion As Requested By State Gambling Board Action - Motion to order report and minutes filed, approve request and reconfirm license 5. Public Hearing - 8:00 P.M. (a) Intoxicating Liquor License Application for Hutch Pizza Inc. /J's Sports Bar, Steve Picha Owner Action - Motion to close hearing - Motion to reject - Motion to approve and issue license (b) Letting No. 2, Project No. 92 -09 (Old Ivy Lane Concrete Apron Improvement) Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution CJ CITY COUNCIL AGENDA - APRIL 14, 1992 • WER-7711 7r •T_ •0. :• •e (a) Consideration of Request to Conduct CROP Walk for the Hungry On May 2, 1992 Action - Motion to reject - Motion to approve 7. Resolutions And Ordinances (a) Ordinance No. 92 -56 - Shoreland Management Ordinance; City Code: Chapter 11, Appendix A Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 9692 - Resolution Approving Plans And Specifications And Ordering Advertisement for Bids, Letting No. 1, Project Nos. 92 -01, 92 -03 & 92 -04 Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 9693 - Resolution Approving Plans And • Specifications And Ordering Advertisement for Bids, Letting No. 2, Project Nos. 92 -02 & 92 -09 Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 9694 - Resolution Accepting $156,250 from Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 9695 - Resolution Establishing Location for Traffic Control Device Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business None 2 • • CITY COUNCIL AGENDA - APRIL 14, 1992 9. New Business (a) Consideration of Setting Public Hearing for Intoxicating Liquor License Application At Lamplighter Lounge II Located At Plaza 15, Gary Landreville Owner Action - Motion to reject - Motion to approve and set hearing for April 28 at 8:00 P.M. (b) Consideration of Request By Keith Gunderson for Assessment Payment Schedule for Lot Located By Victorian Inn Action - Motion to reject - Motion to approve (c) Discussion of MainStreet Request for Popcorn wagon In Library Square Action - Motion to reject - Motion to approve and order a franchise agreement (d) Discussion of Locating Farmers Market By Library Square • for 1992 Season Action - Motion to reject - Motion to approve (e) Consideration of Awarding Fuel Contract for 1992 -93 Action - Motion to reject - Motion to award contract (f) Consideration of Awarding Bid for Vibratory Asphalt Compactor Action - Motion to reject - Motion to award bid (g) Consideration of Crackfilling Equipment Purchase Action = Motion to reject - Motion to approve (h) Consideration of 1991 Water /Sewer Fund Reimbursement to General Fund Action - Motion to reject - Motion to approve (i) Consideration of Establishing May 1 Deadline for Proposal from Junker Sanitation for Refuse Service (i) • Action - Motion to reject - Motion to approve 3 CITY COUNCIL AGENDA - APRIL 14, 1992 (j) Consideration of Awarding Water Storage Tank Enginering Contract Action - Motion to reject - Motion to approve (k) Discussion of Old Municipal Landfill Mitigation Action - Motion to reject - Motion to approve (1) Consideration of Setting Hearing Date Regarding Crow River Dam Operation And Maintenance Plan Action - Motion to reject - Motion to approve and set hearing for April 22, 1992 at 7:00 P.M. (m) Discussion of 1992 Airport Improvement Action - Motion to reject - Motion to approve (n) Consideration of McLeod County Purchase of Property for Construction of CSAH 8 (Airport Road) (DEFERRED JANUARY 28, 1992) Action - Motion to reject - Motion to approve and enter • into temporary slope easement agreement (o) Consideration of Resolution Regarding Speed Limits Along Airport Road Action - Motion to reject - Motion to approve and adopt Resolution (p) Consideration of Awarding Bid for Farm Land Rental By Wastewater Treatment Plant Action - Motion to reject - Motion to approve and enter into lease (q) Discussion of Reorganization of Legal Affairs for City of Hutchinson Action - (r) Consideration of Easement Release for Bruce and Traci Fenske Action - Motion to reject - Motion to approve and sign release • 4 0 CITY COUNCIL AGENDA - APRIL 14, 1992 (s) Consideration of Purchase Agreement for Condominium (Liquor Store) Action - 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 0 0 5 0 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 25, 1992 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson (arrived at 9:30 P.M.) 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of February 13, 1992 and special meeting of February 18, 1992 were approved as dis- tributed. 4. ROUTINE ITEMS ---> 5. (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - JANUARY 1992 2. PLANNING COMMISSION MINUTES OF JANUARY 21, 1992 3. SENIOR ADVISORY BOARD MINUTES OF JANUARY 9, 1992 4. REPORT OF CITY INVESTMENTS (b) RENEWAL OF CLUB LIQUOR LICENSE FOR AMERICAN LEGION The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to order re- port and minutes filed and to issue license. PUBLIC HEARING - 8:00 P.M. (a) LETTING NO. 3, PROJECT NO. 92 -05 & NO. 92 -06 Mayor Ackland called the hearing to order at 8:00 P.M. and read the notice of hearing. Engineer Rodeberg explained the project and the improve- ments to be constructed. He reported the proposed air- port road was to be constructed this year and County Road 89 upgraded. The Engineer stated the City planned to �r CITY COUNCIL MINUTES - FEBRUARY 25, 1992 0 completely replace the watermain and sanitary sewer that runs out to the properties. The curb would be removed and replaced all along the line. It is over 40 years old and showing wear. There are problems in making the grades with the curb on the side and in matching and run- ning the service under the concrete. Therefore, the street will be completely replaced. The City Engineer reviewed the estimated assessment costs and stated the residential street improvement costs would be approxi- mately $34 and $40 per front foot. The water and sewer services would be replaced at approximately $500 -700 each. Some of the highway costs would be paid by MN /DOT. An assessment hearing would be held after the bids were received. Brian Roegge, Branch Manager of Minne -Mine Credit Union, 560 Adams Street S.E., inquired about the starting date and if the project would be completed at one time. Engineer Rodeberg responded work would begin by July 1 and be done in one project. Most of the blacktop would be layed this year, with the final wear- course probably being placed in 1993. The City would allow access to • properties during construction, but Minne -Mine would be the hardest area for access. Russell Meade, 226 Adams Street S.E., stated he owned a 66 foot lot. The City Engineer reported this was an expensive highway to build, and the City picks up some of the costs. The final wear course cannot be put on after early fall so it may be done in 1993. The City hoped to have the road open to traffic by mid - October 15. Otto Rettig, 516 Adams Street S.E., reported he had walked down both sides of Adams and found the surface worn but sound with no crumbling. The patches had stayed in place. Some blocks of concrete were replaced on Fifth and Adams. He questioned where the debris from the proj- ect would be hauled. Mr. Rettig stated he had lived in his house 37 years and only had problems in the house. He had called 25 people to encourage them to attend the meeting. Only three of these individuals mentioned sewer problems, and one person thought she had tree roots in the line to the street. Wichmans had a flooded basement, but it was televised by the City so they know where the problem is. Many of the people contacted said they could • not afford the assessment. Mr. Rettig stated he would 2 0 CITY COUNCIL MINUTES - FEBRUARY 25, 1992 still pay for the project as a taxpayer regardless of whether it was a City or State project. Mayor Ackland commented that MN /DOT funding came from a gas tax. If the money was not spent in Hutchinson, it would be given to another community. He mentioned deferred assessments were available for anyone over 65 years of age. Ralph Wichman, 537 Adams Street S.E., mentioned he had a four inch water main. He stated there were seven busi- nesses located on Adams besides the fair grounds, and the school buses used the roadway. The county fair will be held in August. Jefferson Street will be designated the detour route, but he was not sure it could handle the traffic. There would be no problem to fix one sewer problem. Mr. Wichman asked people in the audience how many had experienced problems. Gwen Wichman asked what the other past assessment covered. • The City Engineer reported it was for a storm sewer. He disagreed with the statement on the street's condition and commented it was in very poor condition. The City would recycle bituminous and crush it to be reused for gravel. Engineer Rodeberg stated MN /DOT would cover the cost of surface on Jefferson Street. The City ran a camera down the sanitary sewer line, and it showed the failures in the line. There also is potential of lead in the water line. • Russell Meade complimented the City Engineer on his pre- sentation, but stated the retired people on his block could not afford the project. He had not seen anyone do work on the shoulders or water work. Mr. Meade suggested the City consider delaying the project until a better time. Mayor Ackland read a letter received from Edith Hopkins, owner of 425 Adams Street S.E., who was in favor of the project. Ralph Clasen, 115 Adams Street S.E., inquired why the City wanted to narrow the street width. He stated he had paid twice for storm sewers since he purchased the prop- erty. 3 CITY COUNCIL MINUTES - FEBRUARY 25, 1992 • Engineer Rodeberg reported MN /DOT would pay for most of the storm sewer replacement. The City would save the existing trees, and the standard width for a highway is 44 feet. Merrill Johnson, 315 Adams Street S.E., commented he heard the City Engineer say that MN /DOT would pay for certain costs. The City Engineer stated the storm sewer portion of the project not picked up by the State would be paid by the City. The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to close the hearing at 8:43 P.M. After discussion, the motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously car- ried, to approve and order preparation of plans and spe- cifications and to waive reading and adopt Resolution No. 9664. 6. COMMUNICATIONS REQUESTS AND PETITIONS . (a) CONSIDERATION OF REQUEST BY PARTNERS IN FRIENDSHIP FOR 1992 FUNDING IN AMOUNT OF $5,000 Representatives of Partners In Friendship presented in- formation on the mentor program for youth who are at risk or at need. They requested a $5,000 contribution from the City to expand the program. Following discussion, no action was taken. (b) DISCUSSION OF OBTAINING LEGAL COUNSEL FOR POLICE CIVIL SERVICE COMMISSION FOR GRIEVANCE HEARING Following discussion, the motion was made by Councilman Mlinar to table. Motion seconded by Councilman Erickson and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9665 - RESOLUTION FOR PURCHASE The motion was made by Councilman Lenz, seconded by Coun- cilman Mlinar and unanimously carried, to waive reading • and adopt. 0 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 10, 1992 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, Marlin Torgerson and Don Erickson. Absent: coun- cilman John Mlinar. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by Bob Plowman of Shalom Baptist Church. 3. MINUTES The minutes of the regular meeting of February 25, 1992 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. BUILDING OFFICIAL'S REPORT - FEBRUARY 1992 2. PLANNING COMMISSION MINUTES OF FEBRUARY 18, 1992 3. HOSPITAL /NURSING HOME BOARD MINUTES OF JANUARY 2, 1992 AND JANUARY 21, 1992 The motion was made by Councilman Torgerson, sec- onded by Councilman Lenz and unanimously carried, to order report and minutes filed. 5. PUBLIC HEARING - 8:00 P.M. (a) INTOXICATING LIQUOR LICENSE - HUTCH PIZZA INC. /J'S SPORTS BAR, STEVE PICHA OWNER Mayor Ackland called the hearing to order at 8:00 P.M. and read Publication No. 4347. The motion was made by Councilman Lenz, seconded by Councilman Torgerson and unanimously carried, to close the hearing at 8:03 P.M. During discussion Police Chief Madson reported the appli- cant did not meet the intoxicating liquor requirements of the City because of the ownership of the facilities, the • seating capacity, and the required parking spaces. The motion was made by Councilman Erickson, seconded by PH CITY COUNCIL MINUTES - MARCH 10, 1992 • Councilman Torgerson and unanimously carried, to close the hearing at 8:13 P.M. and to reject the license. (b) TAX INCREMENT FINANCING DISTRICT NO. 6 3 7 Mayor Ackland called the hearing to order at 8:14 P.M. and read Publication No. 4339. City staff and Consultant Bill Fahey reviewed the tax increment district and the creation of a new District No. 6 adjacent to the existing district to facilitate the downtown redevelopment for a grocery store and liquor store. Attorney Jerry Gilligan stated since this was an existing tax increment district, it did not require amending the program or holding a public hearing. Following discussion, the motion was made by Councilman Lenz, seconded by Councilman Torgerson and unanimously carried, to close the hearing at 8:27 P.M. The motion was made by Councilman Torgerson, seconded by • Councilman Erickson and unanimously carried, to approve amendments to the Development Program, to adopt Redevel- opment Tax Increment Financing District No. 6, and to waive reading and adopt Resolution No. 9680. (a) CONSIDERATION OF REQUEST FOR USE OF LIBRARY SQUARE BY GIRL SCOUTS ON MARCH 12, 1992 The motion was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried, to approve request. (b) CONSIDERATION OF COMMUNICATION FROM THE UNDERGROUND BAR & GRILL REGARDING REFUSE COLLECTION During discussion, it was the consensus of the Council to prefer the island area for location of a dumpster. No action was taken. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9645 - RESOLUTION TO RENAME WEST RIVER PARK TO MASONIC /WEST RIVER PARK The motion was made by Councilman Erickson, seconded by • Councilman Torgerson and unanimously carried, to waive reading and adopt. 0 CITY COUNCIL MINUTES - MARCH 10, 1992 (b) RESOLUTION NO. 9670 - RESOLUTION FOR PURCHASE The motion was made by Councilman Lenz, seconded by Coun- cilman Torgerson and unanimously carried, to waive read- ing and adopt. (c) RESOLUTION NO. 9678 - RESOLUTION FOR RELEASE AND SUBSTITUTION OF PLEDGED SECURITIES AT FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION, HUTCHINSON, MN The motion was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried, to waive reading and adopt. (d) ORDINANCE NO. 92 -55 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED LAND TOTALLY SURROUNDED BY THE CITY OF HUTCHINSON (FAIR GROUNDS PROPERTY) The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to waive first reading of Ordinance No. 92 -55 and set second reading for March 24, 1992. • 8. UNFINISHED BUSINESS • (a) HUTCH, INC. - COUNTRY CLUB TERRACE MOBILE HOME PARK 1. TEMPORARY EVACUATION PLAN 2. PLANS AND SPECIFICATIONS FOR PERMANENT STORM SHELTER 3. CONSTRUCTION SCHEDULE FOR SHELTER Attorney Anderson informed the Council that he would notify the State Department of Health that Hutch, Inc. had no plan for a storm shelter or evacuation plan in place. There was also discussion regarding the water billing method used by Bill Block to determine his pay- ments. Following discussion, the motion was made by Councilman Torgerson to adopt Resolution No. 9679 stating the Coun- cil's finding that Hutch, Inc. had no evacuation plan or storm shelter in place and to direct the City Attorney to notify the State of Minnesota to take proper action against Bill Block's license. Motion seconded by Coun- cilman Lenz and unanimously carried. 3 CITY COUNCIL MINUTES - MARCH 10, 1992 6 (b) CONSIDERATION OF PROPOSAL FROM INSPEC, INC. FOR TENNIS COURT REHABILITATION WITH HUTCHINSON PUBLIC SCHOOLS (DEFERRED FEBRUARY 25, 1992) City Administrator Plotz reported the School District was willing to split the tennis courts rehabilitation cost 50/50 with the City. The estimated cost for a 2 -1/2" to 3" surface was $4- 6,000. Attorney Anderson stated the cost for the work could be added to a 429 project bond. If the City received a 100 percent petition, the public hearing process could be waived. Engineer Rodeberg recommended doing the work. He felt the cost was reasonable. No action was taken, and the item was deferred to the continued regular Council meeting on March 13, 1992. 9. NEW BUSINESS (a) CONSIDERATION OF EXERCISING ALL REMAINING OPTIONS FOR PHASE II DOWNTOWN REDEVELOPMENT Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to table this item to the continued meeting on March 13, 1992 at 12:00 noon. (b) CONSIDERATION OF SALE OF USED DASHER BOARDS FROM CIVIC ARENA Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimous- ly carried, to approve the sale. (c) CONSIDERATION OF AUTHORIZING CONDEMNATION FOR ANY REMAINING PARCEL ON PHASE II FOR DOWNTOWN REDEVELOPMENT Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve. (d) CONSIDERATION OF ADOPTING 1992 RURAL FIRE DEPARTMENT BUDGET Following discussion, the motion was made by Councilman • 4 • CITY COUNCIL MINUTES - MARCH 10, 1992 • Torgerson, seconded by Councilman Erickson and unanimous- ly carried, to approve and to waive reading and adopt Resolution No. 9671. (e) DISCUSSION OF USE OF TAX INCREMENT AT FARMERS ELEVATOR IN INDUSTRIAL PARK During discussion it was reported the issuance of tax increment was decided with the tax increment District No. 6 public hearing. It was the consensus of the Council to place this item on the agenda for the March 24, 1992 meeting. (f) CONSIDERATION OF AWARDING BID FOR 1992 SPRING TREE PLANTING Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve staff recommendations. (g) CONSIDERATION OF SETTLEMENT WITH INSURANCE COMPANY REGARDING JUNKER LITIGATION Following a report by the City Attorney, it was the consensus of the Council to continue discussion at the continued meeting on March 13, 1992. The City Forester commented on leaf pickup this spring and reported Junker Sanitation agreed to pick up leaves until its contract expired. The City recently learned about a biodegradable plastic bag which the County will help fund the purchase cost. Forester Schnobrich requested authorization to order a supply for resale. Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimous- ly carried, to approve the concept and authorize the order. (h) DISCUSSION OF SETTING PUBLIC HEARING DATE REGARDING CROW RIVER DAM OPERATION AND MAINTENANCE Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimous- ly carried, to authorize the City Engineer to set a pub- lic hearing date and notify the individuals involved. 5 CITY COUNCIL MINUTES - MARCH 10, 1992 Is (i) DISCUSSION OF PROPOSED 1992 AIRPORT IMPROVEMENTS Following discussion of the proposed airport improve- ments, no action was taken. (j) DISCUSSION OF ASSESSMENT TO PROPERTIES ALONG DOWNTOWN ALLEY IMPROVEMENTS Engineer Rodeberg discussed the alley assessments for the project from Fourth Avenue to Second Avenue. He stated it needed a public hearing and assessment hearing. Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve setting a hearing date on April 28, 1992 and to waive reading and adopt Resolution No. 9681. (k) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT FOR LETTING NO. 2, PROJECT NO. 92 -09 Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimous- ly carried, to approve and accept report, to set hearing • for March 24, 1992 at 8:00 P.M., and to waive readings and adopt Resolutions No. 9672 and No. 9673. (1) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT FOR LETTING NO. 4, PROTECT NO. 92 -07 Following discussion, the motion was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried, to approve and accept report, to set hearing for March 24, 1992 at 8:00 P.M., and to waive readings and adopt Resolutions No. 9674 and No. 9675. (m) CONSIDERATION OF RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT FOR LETTING NO. 6, PROJECT NO. 92 -10 Following discussion, the motion was made by Councilman Lenz, seconded by Councilman Torgerson and unanimously carried, to approve and accept report, to set hearing for March 24, 1992 at 8:00 P.M., and to waive readings and adopt Resolutions No. 9676 and No. 9677. (n) CONSIDERATION OF RECOMMENDATION FROM REFUSE CONTRACT COMMITTEE THAT COMMERCIAL /INDUSTRIAL ENTITIES OBTAIN REFUSE SERVICE FROM PRIVATE SECTOR AT EARLIEST DATE ESTABLISHED BY CITY ATTORNEY /STATE LAW 1! 0, CITY COUNCIL MINUTES - MARCH 10, 1992 Attorney Anderson requested to defer this item until the continued meeting on March 13, 1992. The motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried, to defer. (o) CONSIDERATION OF SETTING PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION CALLING FOR AN ORGANIZED REFUSE COLLECTION SYSTEM FOR RESIDENTIAL ONLY Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and set a hearing for March 24, 1992 at 8:00 P.M. (p) REVIEW OF 1992 BUDGET SHORTFALL Finance Director Merrill reviewed the projected 1992 budget shortfall of seven percent State aid cut to cities. He stated the City might need to cut $320,000 from its budget. Following discussion, the motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimous- ly carried, to approve the four staff recommendations. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported on the meeting with Everest regarding the condominium concept for the liquor store. A condominium agreement will be ready for the March 24, 1992 meeting. Mr. Plotz stated the Evergreen Apartments building was sold to John Paulson from Golden Valley. The new owner wanted additional parking on the Third Avenue property. (b) COMMUNICATIONS FROM COUNCILMAN MARLIN TORGERSON Councilman Torgerson commented the cemetery road needed some improvement in the spring. It was in bad condition. (c) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson commented on the proposals distributed for the cable television audit. He suggested the City and the Utilities split the audit cost 50/50. This item 0 7 CITY COUNCIL MINUTES - MARCH 10, 1992 0 will be discussed further at the continued meeting on March 13, 1992. (d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg commented on a delinquent bill for a water hookup Juul Contracting had done. It will be sub- mitted to the small claims court. The Director of Engineering requested adoption of a Reso- lution to request State funding for Adams Street. The motion was made by Councilman Erickson, seconded by Coun- cilman Lenz and unanimously carried, to waive reading and adopt Resolution. Engineer Rodeberg stated the City needed $1,500 for the Hutchinson demolition landfill service fee or the license would be revoked. It would qualify for County funding since the landfill was under State Statute. He also reported the City was looking at the old landfill situa- tion since the river changed channel. It was reported there will be an April letting by MN /DOT • for the Shopko stoplight. (a) VERIFIED CLAIMS The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve the claims and authorize payment from appropriate funds. .. • J.uls_. ... There being no further business, the meeting was recessed until Friday, March 13, 1992, at 11:30 A.M. • 91 • MINUTES CONTINUED REGULAR MEETING - HUTCHINSON CITY COUNCIL FRIDAY, MARCH 13, 1992 1. The meeting was called to order at 11:30 A.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, Marlin Torgerson and Don Erickson. Absent: Councilman John Mlinar. Also present: Finance Direc- tor Kenneth B. Merrill and City Attorney G. Barry Anderson. 2. DEFERRED ITEMS FROM MARCH 10, 1992 (a) CONSIDERATION OF PROPOSAL FROM INSPEC, INC. FOR TENNIS COURT REHABILITATION WITH HUTCHINSON PUBLIC SCHOOLS (DEFERRED FEBRUARY 25, 1992) A Construction Agreement and Waiver was received from the School District which waived the requirement for a public hearing. Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve and enter into agreement with Inspec, Inc. • 3. (b) CONSIDERATION OF EXERCISING ALL REMAINING OPTIONS FOR PHASE II DOWNTOWN REDEVELOPMENT City Attorney Anderson reported the railroad issues per- tained to: 1. Eli Mills claimed Dakota Rail was not properly notified; 2. assessments on Third Avenue N.W.; 3. Les Kouba Parkway; and 4. rail car rehabilitation between Bluff and Main Street. The City Attorney recommended deferring action on signed options for Wigen, Elks, and Joe Krammer (laundromat) properties to a recessed meeting. (c) CONSIDERATION OF SETTLEMENT WITH INSURANCE COMPANY REGARDING JUNKER LITIGATION Attorney Anderson reported he was working on an extension of Junker's contract for an organized collection system. Junker Sanitation will be presenting a proposal. A pub- lic hearing will be held on April 1, 1992 at 12:15 P.M. (d) CONSIDERATION OF RECOMMENDATION FROM REFUSE CONTRACT COMMITTEE THAT COMMERCIAL /INDUSTRIAL ENTITIES OBTAIN REFUSE SERVICE FROM PRIVATE SECTOR AT EARLIEST DATE • ESTABLISHED BY CITY ATTORNEY /STATE LAW N Following discussion, the motion was made by Councilman • Lenz, seconded by Councilman Torgerson and unanimously carried, to set a public hearing for adoption of a Reso- lution calling for an organizred refuse collection system for residential only on April 1, 1992 at 12:15 P.M. (e) CONSIDERATION OF PROPOSALS FOR CABLE TELEVISION TECHNICAL AUDIT Attorney Anderson commented on funding for HCVN equipment which had not been spent to date. He also stated a deci- sion needed to be made regarding the cable television sale of the franchise. Discussion followed regarding the technical audit. The motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried, to defer to the regular meeting of April 14, 1992. 3. NEW BUSINESS (a) LETTER ADDRESSED TO GOVERNOR ARNE CARLSON REGARDING PROPOSED BUDGET CUTS TO CITIES Administrator Plotz stated a letter was prepared to Governor Carlson from the City Council and directors • regarding the State's proposed cuts to cities. (b) PARTNERS IN FRIENDSHIP The City Administrator reported there was some space available in City Hall for Partners In Friendship to set up an office free of charge. Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to approve staff recommendation. 4. ADJOURNMENT The meeting was recessed at 12:20 P.M. until further notice to meet to discuss Phase II options. • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 24, 1992 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Timothy Caspers. 3. MINUTES None. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - FEBRUARY 1992 • 2. PARK & RECREATION BOARD MINUTES OF JANUARY 29, 1992 (b) REPORT OF CITY INVESTMENTS (c) ON -SALE INTOXICATING LIQUOR LICENSE RENEWALS 1. GOLD COIN 3. THE UNDERGROUND 2. THE COACH 4. VICTORIAN INN (d) SET -UP LICENSE FOR LITTLE CROW BOWLING LANES (e) APPOINTMENT OF ROY JOHNSON TO PIONEERLAND LIBRARY BOARD The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to order report and minutes filed, to issue licenses, and to ratify appointment. 5. PUBLIC HEARING - 8:00 P.M. (a) LETTING NO. 2, PROJECT NO. 92 -09 Mayor Ackland called the hearing to order at 8:00 P.M. and read Publication No. 4352. • City Engineer Rodeberg presented the four projects under Letting No. 2 and provided information on the proposed improvements. IJ CITY COUNCIL MINUTES - MARCH 24, 1992 0 Block 58 Dr. Catherine McGinnis, 505 Main Street S., asked if there would be a curb and what would be on the edge of the high side. She commented the power lines were close to the garage and inquired about the utilities being buried. Engineer Rodeberg responded that there would be black- top, surface with curb on the east side that would carry the water down the alley. Concrete costs about three times as much as blacktop. One side of the alley would have to be higher than the other. Blacktop would require a steeper slope than concrete. June Wick, 535 Main Street S., asked about the Congrega- tional Church. She felt something should be done with the alley but was not sure she liked curb on only one side. The City Engineer reported there was a 12 foot strip all the way down the alley at present. The City wanted to do the main portion of the alley. • Edward Rettman, Jr., 564 Hassan Street S.E., stated he did not think one catch basin would be adequate to cover 400 -500 feet with all the water coming down off the prop- erties. He commented on the six inch curb being reduced to four inches. Engineer Rodeberg stated most of the drainage went to the north. Sometimes the water would flow over the top. The City could put in curb on both sides and additional catch basins, but there would be added cost. It would cost $12 to $14 per foot, and there would be an increase of $3 -4 per foot. The City was willing to do what the people wanted. The design will not take care of the worst situation. The Engineer proposed an alternate bid which would show the residents costs for both improvements. Floyd Miller, 560 Hassan Street S.E., inquired about the gas company putting in service. He felt this should be brought up to the utilities when they go underground. He wondered if the gas piping was included in the cost. Mr. Miller asked about a plastic pipe. The City Engineer responded that gas service was not automatically run to all lots unless it was requested, • and it was not included in the cost. He would make sure 2 qCITY COUNCIL MINUTES - MARCH 24, 1992 all information was relayed regarding gas service. Old Ivy Lane The Director of Engineering reported that the concrete apron reconstruction was the assessable portion of the project, at $3.50 per front foot. The City planned to replace concrete panels on each side. An unidentified gentleman inquired if all residents in the area were notified of the hearing. He stated several individuals had not received a notice. No one was present from the Ivy Lane area. Block 55 The City Engineer reported this project covered over 200 feet of pipe, and the estimated cost was $14.25 per front foot. Mayor Ackland read a letter from Jim Hanson stating he was in favor of the project. An unidentified gentleman commented on the pond which comes up to his back door. It takes the runoff from the south and east end of the block. He asked if only the people bordering the alley would be assessed. Engineer Rodeberg stated only the residents along the alley would be assessed. However, there are other ways of looking at assessments. Attorney Anderson commented the assessment must show benefit from the project. Randy Schroeder, 316 Fifth Avenue S.W., stated he had a large lot. He questioned the benefit of doing the project because the blacktop driveway and drainage pipe would push the water from his lot onto his neighbor's lot (Mark Gilhousen). Mr. Schroeder commented he had no water problem until a garage was built, and now he has water in his basement. He was opposed to the project. The City Engineer commented the benefit would be provid- ing a better service. The City had been hesitant to do the project because of the cost. He stated the blacktop should be done at the same time as the storm sewer. The 10 City could consider the storm sewer only, but it would 3 CITY COUNCIL MINUTES - MARCH 24, 1992 10 not resolve the problem. If there was a catch basin, the grade could be dropped some. Dr. Catherine McGinnis commented about the storm sewer at Dr. Smith's big house on Second Avenue and wondered if a similar project would benefit them. Engineer Rodeberg stated there were many backyard storm sewers in town. If the City had an easement, it could place a catch basin on the lot, instead of in the alley, but the cost would be greater. Mark Gilhousen, 330 Fifth Avenue S.W., questioned when the final project determination would be made. He wanted to see all the affected parties receive additional infor- mation. He stated Hanson's lot was three feet higher than the other properties so he could put in a sump pump. Mr. Gilhousen was opposed to the project. Block 4 /Milwaukee Avenue S.W. The City Engineer reviewed the project and its cost. Lee Wendt, 607 Second Avenue S.W., stated his mother won- dered about the retaining wall. It will crumble if it is dug up. His mother could not afford the assessment. Mr. Wendt commented the alley was 33 feet, and it was reduced to 16 feet. He questioned whether the existing garage was on City property. The City Engineer responded the alley would be graded down and a two inch layer of blacktop applied. Joyce Prochaska, 561 Grove Street S.W., commented she had lived in her house four years and did not think the alley needed blacktop. She inquired about the reason for doing the project. Her daughter needed medical help, and money was needed for her care. Engineer Rodeberg stated block 4 /Milwaukee Avenue was a low priority project as far as the City was concerned. Kevin Steinhaus, 573 Grove Street S.W., remarked that blacktop in the alley would not benefit him. The motion was made by Councilman Torgerson to close the hearing at 8:45 P.M. Motion seconded by Councilman Lenz and unanimously carried. 4 • • CITY COUNCIL MINUTES - MARCH 24, 1992 Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to reject alley improvements for Blocks 4 and 55. The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to continue the Old Ivy Lane public hearing to April 14, 1992 at 8:00 P.M. The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to approve the improvement of the alley east of Main Street from Fifth Avenue S.E. to Sixth Avenue S.W. and order the preparation of plans and specifications. The motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimously carried, to waive reading and adopt Resolution No. 9689. (b) LETTING NO. 4, PROJECT NO. 92 -07 Mayor Ackland called the hearing to order at 8:50 P.M. • and read Publication No. 4353. No one was present to be heard on the project. The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to close the hearing at 8:55 P.M. The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to approve the project and order preparation of plans and specifica- tions, and to waive reading and adopt Resolution No. 9690. (c) LETTING NO. 6, PROJECT NO. 92 -10 Mayor Ackland called the hearing to order at 9:00 P.M. and read Publication No. 4354. The City Engineer suggested continuing the hearing. The pastor of church with property in the area stated they had no problem with Century Avenue going all the way through. He inquired where it would end. Engineer Rodeberg showed the street plan on the Hutchin- son Comprehensive Plan map. The Fair Board wanted access 5 CITY COUNCIL MINUTES - MARCH 24, 1992 to the proposed fair grounds site off the trunk highway. Following discussion, Councilman Torgerson moved to con- tinue the hearing until such time as information was re- ceived from the Fair Board. Motion seconded by Council- man Mlinar and unanimously carried. 2 7. MR CCOMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR OUT -OF -STATE TRAINING BY POLICE CHIEF Following discussion, the motion was made by Councilman Erickson to approve request. Motion seconded by Council- man Torgerson and unanimously carried. (a) ORDINANCE NO. 92 -55 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED LAND TOTALLY SURROUNDED BY THE CITY OF HUTCHINSON (FAIR GROUNDS PROPERTY) The motion was made by Councilman Lenz, seconded by • Councilman Torgerson and unanimously carried, to waive second reading and adopt ordinance. (b) RESOLUTION NO. 9686 - RESOLUTION RELATING TO GENERAL OBLIGATION PARKING IMPROVEMENT REFUNDING BONDS OF 1984; CALLING FOR THE REDEMPTION THEREOF The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive read- ing and adopt. (c) RESOLUTION NO. 9687 - RESOLUTION APPOINTING AND DESIGNATING THE COMMISSIONER OF TRANSPORTATION AS AGENT OF THE CITY OF HUTCHINSON The motion was made by Councilman Mlinar, seconded by Councilman Erickson and unanimously carried, to waive reading and adopt. UNFINISHED BUSINESS None. 1.1 • • CITY COUNCIL MINUTES - MARCH 24, 1992 (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Councilman Lenz, seconded by Coun- cilman Mlinar and unanimously carried, to authorize dis- continuation of service on March 30, 1992 at noon unless other arrangements were made. (b) CONSIDERATION OF AUTHORIZING ISSUANCE AND CALLING FOR SALE OF TAX INCREMENT BONDS ON APRIL 28, 1992 FOR FARMERS ELEVATOR Bond Consultant Bill Fahey reported on the tax increment bonds for the Farmers Elevator and stated payment of up to $99,895.00 of the costs of constructing the feed mill would be paid or reimbursed to the Association from the use of tax increment revenue. Following discussion, Councilman Erickson moved to ap- prove the issuance of tax increment assistance and to waive reading and adopt Resolution No. 9684. Motion seconded by Councilman Mlinar and unanimously carried. • The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to approve the sale of General Obligation Tax Increment Bonds, Series 1992 for $605,000 and to waive reading and adopt Reso- lution No. 9685. Consultant Fahey requested authorization to refund the $325,000 General Obligation Refunding Recreation Building Bonds and the $1,200,000 General Obligation Refunding Improvement Bonds of 1983, 1984 and 1985. Following discussion, the motion was made by Councilman Torgerson to authorize Ehlers & Associates to solicit sealed proposals for April 28, 1992 when the bids are received for the other bond sale. Motion seconded by Councilman Lenz and unanimously carried. (c) CONSIDERATION OF SETTING PUBLIC HEARING FOR INTOXICATING LIQUOR LICENSE APPLICATION AT HUTCH PIZZA INC., DBA J'S PIZZA GARTEN & J'S SPORTS BAR, STEVE PICHA OWNER Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve and set a public hearing for April • 14, 1992 at 8:00 P.M. 7 CITY COUNCIL MINUTES - MARCH 24, 1992 (d) (e) (f) (g) (h) (i) CONSIDERATION OF SETTING DATE FOR CITY COUNCIL BUDGET WORKSHOP WITH CITY DIRECTORS Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to hold a special workshop meeting April 13, 1992 at 5:15 P.M. CONSIDERATION OF DATE FOR JOINT MEETING WITH CITY COUNCIL AND UTILITIES COMMISSION Following discussion, the motion was made by Councilman Lenz, seconded by Councilman Torgerson and unanimously carried, to hold a meeting with the Utilities Commission on April 13, 1992 at 7:00 P.M. CONSIDERATION OF MCDONALD'S LAKEVIEW TERRACE MOBILE HOME PARK STORM SHELTER Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Erickson and unanimously carried, to approve the proposed design plan. CONSIDERATION OF SIGNAGE FOR NO TRUCK TRAFFIC ON HURON STREET The City Engineer reported he had contacted 3M and was assured the gates would be closed during operating hours. Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Erickson and unanimously carried, to table. CONSIDERATION OF ADVERTISING FOR BIDS TO PURCHASE STREET DEPARTMENT GRADER Following discussion, the motion was made by Councilman Lenz, seconded by Councilman Erickson and unanimously carried, to approve advertising for bids with a lease option. DISCUSSION OF PROPOSED CONDOMINIUM AGREEMENT WITH ERICKSON'S DIVERSIFIED CORPORATION FOR LIQUOR STORE Attorney Anderson stated there was a revised draft of the agreement, and the deadline was extended to April 1, 1992. Erickson's included an additional 4,000 square feet behind the proposed liquor store. The estimated total cost, including the parking lot and a share of the 8 • • • • CITY COUNCIL MINUTES - MARCH 24, 1992 architectural fees, would be $275,000 to $300,000. Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to table to the April 1, 1992 public hearing. (j) CONSIDERATION OF APPROVING ADDITION OF SHORELAND ORDINANCE TO ZONING ORDINANCE Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve and waive first reading of Ordinance No. 92 -56 and to set second reading for April 14, 1992. (k) CONSIDERATION OF TEMPORARY SIGN PERMIT FOR BROWN'S FLORAL DURING MONTH OF MAY Following discussion, the motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimous- ly carried, to approve the temporary sign permit. (1) CONSIDERATION OF VARIANCE REQUESTED BY DWIGHT BORDSON FOR ADDITION TO NON - CONFORMING HOUSE WITH FAVORABLE • RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously car- ried, to approve and waive reading and adopt Resolution No. 9682. • (m) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DWIGHT BORDSON FOR ADDITION TO NON - CONFORMING HOUSE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Torgerson, seconded by Councilman Erickson and unanimous- ly carried, to approve and waive reading and adopt Reso- lution No. 9683. (n) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY SIMONSON LUMBER CO. FOR CONSTRUCTION OF BUILDING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously car- ried, to approve with three contingencies and to waive reading and adopt Resolution No. 9688. 0 CITY COUNCIL MINUTES - MARCH 24, 1992 10. MISCELLANEOUS (a) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg commented on First Avenue N.E. and provision of angle parking. He suggested surmountable curb and gutter on the north side and leave the options open. He stated the best way to get past Simonsons area was to have parallel parking on the south, no parking on the north and 28 feet to the east to Adams Street. The City Engineer reported that MN /DOT had informed him a concrete surface on Adams Street would increase the cost. He will negotiate with MN /DOT to see if they will cover the difference in cost between concrete and black- top. (b) COMMUNICATIONS FROM COUNCILMAN MARLIN TORGERSON Councilman Torgerson stated he and the City Engineer had discussed the marks left on T.H. 7 by Lester Prairie as the result of an accident. He suggested the Council send a Resolution to MN /DOT requesting a seal coat patch be • placed over the remaining evidence of the accident. Councilman Torgerson mentioned Farm Service was having an auction on May 19. He wondered if an arrangement could be worked out with the demolition contractor in the event the buyer(s) encountered a problem removing any items by June 1. (c) COMMUNICATIONS FROM COUNCILMAN DON ERICKSON Councilman Erickson commented on the demolition and removal of three houses in the downtown redevelopment area. He reported the HRA had an interest in one of the houses. (d) COMMUNICATIONS FROM CITY ATTORNEY The City Attorney reported no response from Tom Carrigan to his letters regarding the retaining wall agreement. It was his recommendation to give a 30 -day notice for re- moval of the wall from City property or the City would see that it was done. The motion was made by Councilman Lenz, seconded by Coun- cilman Erickson and unanimously carried, to issue a 30- day notice to Tom Carrigan. • 10 • CITY COUNCIL MINUTES - MARCH 24, 1992 Attorney Anderson stated he met with the Planning Commis- sion at a special meeting late this afternoon and dis- cussed the railroad issues. The railroad owner proposed to do rail car repair work between Bluff and Main Street. The City Attorney did not think it could be done because of flood plain issues, pits, aesthetics, and restrictions for proposed work. Mayor Ackland commented he was not supportive of this proposal since the City was in the process of doing a downtown redevelopment in the area. He felt this type of work belonged in the Industrial Park. The next railroad issue pertained to the assessments pro- gram on Third Avenue N.W. Another issue concerned the Les Kouba Parkway. Attorney Anderson stated the railroad issues were all relative to the option. Mr. Eli Mills claimed the railroad was not properly notified. If Mr. Mills did not close on the option after 45 days, the City would be forced to sue the railroad in district court or condemn the property. The City would have to hire an outside agent to condemn the property inasmuch as the City Attorney might be called to testify in a lawsuit. • Attorney Anderson requested authorization to exercise four options on properties for Phase II. Following dis- cussion, Councilman Erickson moved to authorize the City Attorney to exercise options on the Menton, Elks, Wigen, and Dobratz properties for Phase II Downtown Redevelop- ment. Motion seconded by Councilman Torgerson and unan- imously carried. • The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve by consent of the Council to hire a residential consult- ant. (a) VERIFIED CLAIMS The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:50 P.M. 11 r, i t • • tar C -404 V.l gaa6rheR V m,.,ary west) su6suvMO�� Pssiod W seldeh l/e.rb Mind I rTlaawmmaf aT aenFtitiaNadler MOi jr Cast REPORT OF BUILDING OR 533 ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 357400 27 4 9999 005 1 0 26 9999 02730 JAMES PARKA BLDG OFFICIAL FOR CITY OF HUTCHINSON R wh[buildingp imrf armfem has changed• mark IXl appropriate boa below and explain An [ommaft4. CITY HAIL 37 WASHINGTON AYE PEST HUTCHINSON AN 55350 El Dlstmtitued Fuuwg permits ❑ Merged wbh mother system ❑ Spin into two or most systems ❑ Anna.ed I" areas PLEASE COMPLETE AND MAIL ❑ Had other charges THIS FORM ON OR BEFORE I APPTI It- 14,31 If no permits were issued dunrg Smaau of the Census Inetructluns are IncIL dad. For this period, mark (Xl in the bo. , ❑ 1201 Ent 1011, Street further assistance, cell collect end return this fa.m Jeffersonville, IN /7132-0001 PRIVATELY OWNED 1301)763-7244. NEW RESIDENTIAL PUBLICLY OWNED HOUSEKEEPING Item Numberol Numbs, of BUILDINGS yelwdon of VNuetion of No. Buildings Housing Buddmps Housing consvuction conattudion Yrlits Omit cm4 unit! OINf cMle IN (b) (c) (d) ' Isl Itl I I Single- Iemily houses, detached Eucfuds mobile homes. 101 2 191,284 Single- family houses, attached - Seperefed by grand to roof wa8, -No unity above vbelo and - Seprare hearing rrsr m and wifiti, matters, (Count each unit as a separate building) 102 Two-family budding! 103 Thee- and late- family buildings 104 Five -or more family building, 106 Li TOTAL - Sum of 101 -106-► 109 191,284 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPING BUILDINGS Item Number of Valuation of Number of Valuation of No, Bsdldinps Rooms Buildings Room! construction pmt cenn construction Omit cams bl Ib) I0 Idl lal (f) Ipl Hotels, motels, and tourist cabins Ivensientaccommodatian eMyl 213 Other rwnhousekeeping shaft. 214 NEW PRIVATELY OWNED PUBLICLYOWNED NONRESIDENTIAL BUILDINGS Item Nu bsr Vskat of Number Valwtian of No. of construction of construction bLAdngs Omit cane building, Omit cams IN 161 Icl Id) la) Amusement, satic! srld reveetionN 316 Churches and other r we 319 Industrial 320 Parking garages (tit"n s and open deNedl 321 Service stations and repair garages 322 Hospitals and inrnuhanal 23 Offices, banks, and professional 324 Public works and utilities 325 School, and other educational 326 Stores and customer ssrvicas 327 Other nowesidantial building, 326 Stmctures other than budding, 329 ADDITI)NS, PRIVATELY OWNED PUBLICLY OWNED ALTERATIONS, AND Item CONVERSIONS NumWr Valuation of Number VNustion of Np, pf construction of construction building! Omit cents buildings DIM cents W to) Icl Idl 1.1 ResidentW - Classify edd'tioro of Vr sqes and cwparta iifem 438. 434 'A 79 600 NonresidentiN and nonhousekeaping 437 7 181-121 Add'nions of residential gar" and carpvb latterhed and detached) 438 •��- . - w, ry uew u Total Valuation 408,621 PLEASE CONTINUE ON REVERSE SIDE � i r. . t i j DEMOLITION$AND PRIVATELY OWNED Ml$L/CLT WNED IIAZINO OF Number of Number of BUILDING$ ' S NO. Housing Housing ENarwa units EuE61p unno W lel lap I'll W Silingle-family houses IattaHnd end d rtatlrEl K Two-1 bu hreo- and four -ferNy budiding, $47 Fivear -more family buedl 64411 All other bulldi and .tructurea X b5 ME INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT $5010,000 OR MORE - Please povide the Wowing inlormetlon for tear permit audwrlelnp rwn.tructbn vah aA st 11500,000 or more entered In union. I through IV. Item Number of No. from Name and Write" of Owner - ahi Valuation of 1100c. owner Owner or budder man, OX/ construction omrtcann Hoev,e wn 4dNvrp• I —IV ora fal Ibl Icl Idl al fit 1 1 KIM of buidirq — --------------- — ------ OFrinu Srt• .abn• ❑PUblfc KIM of buk" --- -------------------- — ------- — ❑Pwin. SH..adrw Knd of gJldirq ------------------------------ Ohhw tin. edb.a. — ------ — Kind of outdrq --- - --- ------- — --- — ---------- — OMnt. ------ -------- a KiM of Gwldinp __________ ------- OAlvm ____________________ Su dtrw Ki of buid.V - - - - -- - ---- - - - - -- ------ ------------ ------ ------- -------------------------------------------- 5n..ae�... ❑ree.a ' Kito of b,ion, ___ _— --------------- —_ ❑Prim" __ ______________ ______ Stu .mnu ____- -_ —_ ----- K;M a erre.y ---- ---- -- ----- ❑rrf.a. 910 .ndw. - -- --- _ - - - -- KM briWrq - -- --- ------- - --- -= OFdvn. ' ommenu An yOYawera of ahT new lWmN -luubE ONo 0Yes —Pleas. tueledictbruT Pive eddiflonsf M /ormatkn M tarrn.ann. Name of person to contact rapardinp thu report Telephone Title Ana wb Number Eat.n.bn _. 612 587 -5151 210 0 • • • MINUTES HUTCHINSON AIRPORT COMMISSION MEETING March 30, 1992 0 • Meeting called to order at 8:15 p.m. Members present: Dave Skaar, Jim Knutson and Joe Dooley Guests present: John Rodeberg, Doug Meier, Bernie Knutson, and Jerry Petersen, TKDA representative Motion made by Joe Dooley and seconded by Jim Faber to recommend consideration to hire a land appraiser at the airport. Passed unanimously. Next meeting will be held on April 27, 1992 at 8:00 p.m. in the Council Chambers of City Hall. Meeting adjourned at 10:00 p.m. (' -) • MINUTES REFUSE CONTRACT COMMITTEE APRIL 2, 1992 Members Present Paul Ackland, City Council Marlin Torgerson, City Council Phil Schweizer, McLeod Landfill Bob Bowen, Retired Frank Mott, 3M Co. The meeting was called to order by Paul Ackland at 9:30 a.m. There was discussion of a letter received from Briggs & Morgan referring to a state statute requiring that the city must negotiate with licensed refuse carriers. Since the city has not issued licenses in the past, it was felt this does not apply to the present situation. Legislation enacting this statute in 1991 was meant for Class A cities. Ackland has contacted John Bernhagen regarding the statute. After discussion of the need to license refuse haulers in the future, a MOTION was made by Bowen, seconded by Mott and carried unanimously to begin the process of licensing as soon as possible. The committee expressed that they would like to know by May 1 if Junker Sanitation is interested in continuing to provide service in Hutchinson after the end of the current contract. Ackland reported that the city council will probably go to unorganized refuse collection for commercial and industrial accounts at the end of the current contract on July 1, 1992. This would include large apartment buildings, trailer parks, and other accounts with more than 90 gallons of refuse per week. Licensed haulers may negiotiate for commercial accounts, or businesses may do their own hauling, with the city having no involvement in the process. There was discussion that licensed haulers would bid to the City for residential accounts, which would be volume based at 30, 60 or 90 gallons per week. The City would do the billing for residential pickup. The possibility of every other week pickup of 30 gallons for small users was discussed, as were other methods of adjusting cost for volume. A small portion of each bill would be the weekly drive -by cost, with the majority of the bill based on volume. Recycling collections would continue, with volume -based charges for refuse expected to increase participation in recycling. Phil Schweizer presented information concerning incentives for commercial recycling. is Meeting was adjourned at 11:10 a.m. Next meeting will be April 9, 1992 at 9 :30 a.m. Recorded by Hazel Sitz April 1, 1992 Hutchinson City Council 37 Washington Avenue West Hutchinson, MN 55350 Dear Sirs: The Optimist Club of Hutchinson would like to make a request again this year to reserve the use of Library • Square on April 25, 1992. April 25th will be our annual Green -Up Clean -Up Day. Registration at the Park will begin at 9:00 A.M., and a brief ceremony will be held in the Park when the youth return from their pickup areas at approximately 11:00 A.M. Doug Meyer has been contacted to provide a city truck for disposal of the refuse. We would appreciate your action on this request at your next meeting. If you have any further questions, please call me at 587 -2233. JCK /jml With Kin Regards, oel Kra t Optimist Club APR 1992 0 RECFJVM w TO: Mayor & City Council FROM: Dolf Moon, Director of Parks and Recreation DATE: April S, 1992 RE: Optimist Club Request The Parks & Recreation Department supports the Optimist's effort to beautify our community. We appreciate their willing- ness to assist the city staff by collecting refuse within the community. We hope the Green -up Clean -up Day scheduled to begin at Library Square April 25th is as successful as it has been in the past. klm City Hall Parks & Recreation 3711'ashington,4i,cmic hest 900 Harrington Street (612) 557 -5151 (612) 587 -2975 IluMhiusoll, Minnesota 55350 - Pr -in(ed on n-c4cled pap., - • Police Department 10 Franklin Sheet South (612) 587 -22422 J b ' • • PUBLICATION NO. 4357 PUBLISHED IN THE HUTCHINSON LEADER: Tuesday, March 31, 1992 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN Notice is hereby given that a public hearing will be held on Tuesday, April 14, 1992 at the hour of 8:00 P.M. in the Council Chamber of City Hall for the purpose of: • issuing an intoxicating liquor license to Steve Picha, operator of Hutch Pizza Inc., dba J's Pizza Garten and J's Sports Bar, located at 18 Main Street N. This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. March 25, 1992 Dated • /Gary D. Plotz/ City Administrator 5;Ai • F- I L • I:T�X01111.I TO: Chief Madson FROM: Sgt. Kirchoff DATE: April 7, 1992 l i RE: Liquor License Application Jay's Sports Bar ----------------------------------------------------------------- On 4 -7 -92 I conducted a liquor license investigation from Steven Robert Picha for a license to sell intoxicating and non - intoxicating malt liquor at the address of 18 Main Street North under the trade name of Jay's Sports Bar the investigation into the criminal activity and character of Mr. Picha revealed no criminal activities. As part of the investigation I was provided several documents which will be attached to this report. The first document presented was the copy of the minutes of special meeting which was held on the 6th of January 1992 at 5:00 p.m. at which time the board unanimously adopted the resolution of the resignation of Gene and Barbara Doherty. The document was signed by Warren Marorine. The second document provided was a copy of affidavit of Gene L. Doherty stating that as of March 19, 1992 neither Gene L. Doherty or Barbara Doherty own any stock or have any involvement with the corporation known as Hutch Pizza Inc. The third document enclosed is the minutes of Hutch Pizza Inc, 16 Main Street North, which was documented on April 3, 1992 at 5:00 p.m., at which time the corporation was dissolved by unanimous approval of board members, Barbara Doherty, Gene Doherty and Warren Marorine, signed by President Gene Doherty, dated April 3, 1992. Upon reviewing these documents it appears to me that the corporation after being dissolved by documents actually continued to exist until April 6th of 1992. On 4 -6 -92 I interviewed Gene Doherty. I was advised that Mr. Doherty had, in fact, dissolved the corporation and Mr. Steve Picha was applying for the liquor license as an individual, not through any corporation. On 4 -6 -92 I interviewed Steven Picha in connection with his application for a license to sell intoxicating liquors in the City of Hutchinson. Mr. Picha stated that insurance documents have been presented to city staff and will accompany this report. Mr. Picha also went on to state that he is not affiliated with any corporation or partnership and he is applying as an individual. Mr. Picha went on to state the lease agreement, as previously submitted, a 30 day month to month lease remains intact. When questioned further, Mr. Picha stated he was the sole proprietor and owner of the combined businesses and merely rents the property from Gene Doherty.At this time the information provided and documents contained, I would recommend Mr. Picha be granted a license to sell intoxicating liquor at 18 Main Street North, Trade Name: Jay's Sports Bar. -5o. Intoxicating On -Sale $3,000,00 APPLICATION FOR ON -BALE IB701QCATIMC LIQUOR LICENSE This torsi was Prepared by the City of Butehlneon and the M1rsNwu i Bureau of Criminal APPrehs"iOn, Department of Public safety, pursuant 1 to NAuwsota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not superceds any laws, rules or • regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to Provide information requested ..y � result in denial of the application. 1• �1e �AP NSln2TS BALA 16' 1491 Date of Application 7. ApR.L IS+' 1991 Licensrnq Period 3. Type of Application. ® New Renewal Transfer 4. !SAp.ea Z. P-e�A _S4t7 -o916 Name of Applicant Phone 5• X03.5 =Q1P15 Ayc #(.h CI .7i r.�` Sot ✓1 Home Address 6. Citizenship, AMPRLyd 7. Place f Birth Data of earth B. I!�, tin n�`a Address of Business L cation B• NC2T\ F L T4 lLo k C-b Tnu it PDF No7— D"To jig Legal Description 10. List Owners of building or premise to be licensed, LQ4 je_ bhG& -1 ( • 11. List all partners, officers or directors, if corporation, Name Address Date of Birth _ 17. Prior experience in this type of business, ASs,. Hq.,,.5.1 nF is-lA 0.L -s� e 2 • T B Tl �zooL z+} r rhA - 13. Present Ownership in any other liquor astablishment, . u r 14. Present ownership in any other restaurant or food business, 100 15. Three Business References, PPe.ppvtE4 R- 7;L'DeU ?e4E 1(o -s ak '7 %6- (pod (�cr 4lle'. rock PzJI R WL'a 1- '0,00- f763 -C)90q +AAltu4'3 PLM-`6z2, 4 HAf. ?U OGRE31 530 -)So3 16. o Qeat Oust —• • Corporate or Partnership Title 1, ' 1 .' 17. _J� 1Jh- YAAZJ Corporate or Partnership Addrees Is. If this is a transfer application give nay, address, of persons, partnership or corporation holding license for the past year. F: 19. Who owns the bar /tavern fixtures? _S-�e• ZA) A 20. Are you a Minnesota resident? 'Yee No '7- -so WAQ. Ig n5 From To If not, where resident? Dates of Residency 21. Residential Address during Past Five (5) Years, .1 go&Nq U.,Oeo.t(pr,Q Hg 3,12- lU3- l0 ^^1 °D! A. is tj Nn 3., Pr 16 w MA" I'4 +er LA,-C Si i�..lc �f soa Chu. I0 hwn 14 Y �� , 22. Three Personal References, koter. VncZALAK 1441- 11:21 nB 70.6 -L,nnn VPr.'L Dl �en. ?�I SR7- �'It,h f ai n S FF Yo2 S_% 0416 23. Employment for the Past Five Years, GIAV ?h...T.0 J � 0 ,.1 pr C14� Si. NW rl1P 82kUAg T FIN, , • ��s Y-17A C k A.TI;.J '12- Yer � ,16 N 11 S? tl .'�N:..ti 1J Mti 24. Any Convictions Other Than Minor Traffic, 7�41C 25. This application must be accompanied by detailed statement of net worth and lest year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of.intoxicating .. liquor, rules and regulations promulgated by the Liquor Control Commissioner, anM all ordinances of the sonicipality, and I hereby certify that I have read the fore- going questions and that the answers to said questions are true of wry own knowledge. I further understand that an investigation fee net to exceed $500.00 shall be charged an applicant by the city or oounty if the investigation is conducted within the state, or the cost rot to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to &bid by thee. 1 S gnatuxe of Applicant Subscribed and sworn to before m this day of 19 ) • (Notary Public) My Commission Expires: 1 F PUBLICATION NO. 4358 • NOTICE OF HEARING LETTING TING NO. 2 PROJECT NO. 92-09 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8200 P.M. on the 14th day of April, 1992, to consider the making of an improvement of "Old" Ivy Lane from Sixth Avenue S.E. to Seventh Avenue S.E. by concrete alley apron removal and replacement and appurtenances. The estimated City Cost of said improvement is $0.00 with an estimated $3,000.00 Assessable Cost, for the total estimated cost of $3,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: March 26th, 1992 • PLEASE NOTE: IT IS IEPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INIi`ORHED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HU 01INSON LEADER ON TUESDAY, WJKH 31ST, 1992. 40 NUMBER -2-1 W-a 5 -9 7 q� nuy ji± (�aU� �cAIING 1� Z1�a<,�e�T ►�.9z o� f OBI) lVy L N� 'm, N G- ICU . W IL. • a r 1 LJ 40 Hutchinson City Council Hutchinson, Mb 55350 Gentlemen: 4,�,, ,�2�31�415 N n AFR j*2 NN co RECEIVED � N v M 725 Goebel St. Hutchinson,Lfi 55350 April 14, 1992 Inasmuch as I am attending another meeting tonight in Minneapolis, I am writing to express myself regarding the proposal of the Ivy Lane street /alley. I am not in favor of this proposal. Last year when road crews workea on Hassan Street there was extra traffic here because people could not use Hassan Street. Nly observation is that there is no longer extra traffic. My assessment for my property on Hassan Street last year was well over eighteeen Hundred dollars. I do not want to be assessed this year for a project that is of questionable value. Both the north and south aprons are in good condition and will surely last a long time yet. Revenue for the city is likely going to be in shorter supply so don't spend it on a doubtful project. We will All need to live more and more by the saying, "If it's not broke, don't fix it." If you would kindly like to make an improvement for us, please consider just hauling a few loads of gravel here. Thank you'. Sincerely, l, syr 4 . Onuz� i)on L. kartin Owner of property at 636 Hassan St. M PUBLICATION NO. • RESOLUTION REJECTING "0Ii1" IVY LANE IMPROVEMENT LETTING NO. 2 PROJECT NO. 92 -09 WHEREAS, a Resolution of the City Council adapted the 10th day of March, 1992, fixed a date for a Council Hearing on the improvement of "Old" Ivy Lane from Sixth Avenue S.E. to Seventh Avenue S.E. by concrete alley apron removal and replacement and appurtenances. AND WHEREAS, ten days' published notice of the hearing through one weekly publication of the required notice was given and the hearing was held thereon on the 14th day of April, 1992, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The improvement of "Old" Ivy Lane from Sixth Avenue S.E. to Seventh Avenue S.E. is hereby rejected, due to petition of property owners in opposition to said improvement. Adopted by the Council this 14th day of April, 1992. • City Administrator L J Mayor • • 540 Carlisle MAR 1992 �1 Hutchinson, MN 55350 RECFJZ o 587 -7206 March 31, 1992 Hutchinson City Council Hutchinson, MN 55350 On Saturday, May 2nd the Hutchinson - Silver Lake Area Churches would like your permission to sponsor and conduct a CROP Walk for the Hungry. CROP is the name given to local community hunger education and fund raising events. 25% of the proceeds from the walk will go to the McLeod County Food Shelf. We would like to start at Library Square at 1:30 and proceed to walk 10K on the city streets as indicated on the attached map. If it is necessary to present this request in person at the next City Council meeting please inform me. Sincerely, L Tammy Sel; Arrangements Chairperson � 4 • - 'tg 4/ '%�s _ a L ic,% -0.r • Sq v.t� • • TO: Mayor & City Council FROM: Dolf Moon, Director of Parks and Recreation DATE: April 8, 1992 RE: 1992 Crop Walk After reviewing the request and map submitted by Tammy Sell, I have no concerns with this group using Library Square to kick -off their even scheduled for May 2nd at 1:30 p.m. klm City Ha11 37IVashington.4renur We�f (672).587-5 1 ,1 Mirks & Recreation 900 Harrington Street (G 12) 5S7 -2975 Hutchinson, Minnesota 55350 - !'rurtrrl,m mil; Irl lvy yr - Police Department 10 Fraukliu Street South (612) 567 -2292 � -A RESOLUTION NO. 9692 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS • LETTING NO. 1 PROJECT NOS. 92 -01, 92 -03 & 92 -04 WHEREAS, the Director of Engineering for the City of Hutchinson, Minnesota, has prepared plans and specifications for the improvement of: Project No. 92 -01 Roberts Road from Dale Street to School Road by construction of Watermain, Storm Sewer, Grading, Gravel Base, Bituminous Base, Bituminous Surfacing and Appurtenances; Project No. 92 -03 Priebe Addition from Betker's 2nd Addition to Goebel Street by construction of Sanitary Sewer and Services, Watermain and Services, Street Improvements and Appurtenances; Project No. 92 -04 Betker's 2nd Addition - Hidden Circle, South of Roberts Road by construction of Sanitary Sewer and Services, Watermain and Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Bituminous Surfacing and Appurtenances; and has presented such plans and specifications to the City Council for • approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an Advertisement for Bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 2x00 P.H. on Monday, May 4th, 1992, in the Council Chambers of the City Hall by the City Administrator and Director of Engineering, will then be tabulated, and will be considered by the City Council in June 1992 in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bids will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cashier's check, bid bond or certified check payable to the City of Hutchinson for five percent (5 %) of the amount of such bid, along with required Insurance Certificates and Certificate of Compliance with the Minnesota Worker's Compensation Law. Adopted by the Hutchinson City Council of this 14th day of April, 1992. City Administrator Mayor M RESOLUTION NO. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 2 • PROJECT NOS. 92 -02 & 92 -09 WHEREAS, the Director of Engineering for the City of Hutchinson, Minnesota, has prepared plans and specifications for the improvement of: Project No. 92 -02 First Avenue N.W., Second Avenue N.W., Cedar Avenue, Franklin Street from Washington Avenue to Second Avenue N.W. and Glen Street from Washington Avenue to Cedar Avenue by the Construction of storm sewer, sanitary sewer, sewer service, watermain, water service, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances; Project No. 92 -09 Alley East of Main Street from Fifth Avenue S.E. to Sixth Avenue S.E. by the construction of storm sewer, grading, gravel base, concrete curb and gutter, bituminous surfacing and appurtenances; and has presented such plans and specifications to the City Council for approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an Advertisement for Bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 2 :00 P.H. on Monday, Hay 4th, 1992, in the Council Chambers of the City Hall by the City Administrator and Director of Engineering, will then be tabulated, and will be considered by the City Council in June 1992 in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bids will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cashier's check, bid bond or certified check payable to the City of Hutchinson for five percent (5%) of the amount of such bid, along with required Insurance Certificates and Certificate of Compliance with the Minnesota Worker's Compensation Law. Adopted by the Hutchinson City Council of this 14th day of April, 1992. is Mayor City Administrator Ll RESOLUTION NO. 9694 A RESOLUTION ACCEPTING $156,250 FROM HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $156,250.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund, in the amount of $93,750.00, and to the Capital Projects Fund, in the amount of $62,500.00, is hereby accepted. Adopted by the City Council this 14th day of April, 1992. • ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor • RESOLUTION NO. 9695 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICE WHEREAS, the Director of Engineering and the Chief of Police have found that a limit on the time allowed to park in front of Hutchinson Computers, Inc. (HCI) is warranted, and; WHEREAS, the City Council approved a motion adding two -hour parking signs in front of MCI at the Council meeting December 10, 1991. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the north side of 3rd Avenue NW along the property line of MCI shall be signed for Two -Hour Parking only. Adopted this 14th day of April 1992, by the City Council of Hutchinson, Minnesota. E City Administrator • Mayor 7—z:-71 C UN.aL• 2ffIIPI1FIX@ W DATE: March 27, 1992 TO: John Rodeberg, Director of Engineering FROM: Marilyn Swanson, Administrative Secretary SUBJECT: Resolution for Traffic Control on Third Avenue N.W. After researching the above subject, I found in the City Council Minutes of December 10, 1991, that the Council approved two hour parking signs on the north side of Third Avenue along HCI's property line. Apparently a Resolution was never written to put it into effect. Do you want to draft one for the next Council meeting? 1991 minutes would be attached to it. City Hall 37 Washington Avenue West (612) 587 -5151 Parks &Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Prin lyd on recycled paper - The December 10, • • Police Department 10 Franklin Street South (612) 587 -2242 rl—i CITY COUNCIL MINUTES - DECEMBER 10, 1991 • The motion was made by Alderman Mlinar, seconded by Ald- erman Torgerson and unanimously carried, to approve and enter into agreement. 9. NEW BUSINESS (a) CONSIDERATION OF ENTRANCE DIRECTIONAL SIGN FOR PRAIRIE HOUSE INC. Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to approve, subject to approval from MN /DOT. (b) CONSIDERATION OF ELIMINATING PARKING AREAS AT INTERSECTION OF WASHINGTON AVENUE AND FRANKLIN STREET Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Erickson and unani- mously carried, to approve items 1 and 2 but to delete item 3 and to waive reading and adopt amended Resolu- tion No. 9620. (c) CONSIDERATION OF TWO HOUR PARKING SIGNS ON NORTH SIDE OF THIRD AVENUE ALONG HCI'S PROPERTY LINE • Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve. (d) CONSIDERATION OF AWARDING CAR IMPOUNDING CONTRACT Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimous- ly carried, to approve and enter into contract with Modern Mazda. (e) CONSIDERATION OF TRAFFIC SIGNAGE ON NORTH HIGH DRIVE REQUESTED BY MCLEOD COUNTY ENGINEER Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve and to waive reading and adopt Resolution No. 9621. (f) CONSIDERATION OF UNPAID CERTIFIED SPECIAL ASSESSMENTS It was reported that earlier this year the County auc- tioned two properties for back taxes. The City request- ed payment of property assessments to be payable immed- g I -E' APPLICATION FOR ON -BALI INTOXICATING LI000R LICENSE This fora WAS Prepared by the City of Nutchimon and the Minnesota bureau of Criminal Apprehension, Departaent of Public Safety, pursuant to Minnesota Statutes, 1976, Section 140.31, for purposes of back- ground investigation. It does not supercede any IWO, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licensee. Failure to provide inforration requested say result in denial of the application. 1. l.ampC�{1rrN �occw9e�� LNG -`f -s -9a Trade Date of Application 1. .-f5'ga Licensing Period 3. Type of Application; � ev 0 Renewal r_1 Transfer 4. G-m-W 1 fiw i'eUILLE Sep 3sy-z� S S' Name of 'Applicant Phone 5. g�kt /VFW U40 , mw 57"e73 Home Address 6. citizenship: U S 7. Place of birth Date of Birth pG )1 2a !S Alfwl4y lS So. Address of Business Location 9. PCA2A ►s Legal Description / n _ 1 P�7�/ 10. List owners of building or premise to be licensed, /"� oy� -Ayd ersp N kikly �Q • sa 3 Sri, F 6-177 - N) ssyo�f -/v�� 11. List all partners, officers or directors, if corporation, Name Address 907:3 Date of Birth cc o l L�i-wlur 0 -( NEk) Llff " //- to -`F6 11. Prior experience in this type of business, ao uks. G r/O2 13. Present ownership in any other liquor establishment: 14. Present ownership in any other restaurant or flood busineesr /�"' 15. Three Business Referencesr 9xino -S r evh4d% NO • 16. Lrmp4ghreY' 14ay,6G Coroorat& orfPartnershiD Title I 17. r�wt►� is CorporaG or Partnership Addrson _ 18. If this is a transfer application give name, address, of psrsons, partnership or corporation holding license for the put your. • 19. Who owns the bar /tavern fixtures? In •�{4A/Ur'(-(i /(�yr 20. Ara you a Minnesota resident? you No LJ From TO If not, where resident? �/1n,L Oates of Residency 21. Residential Address during Past Five (5) Years, 99911 NEw uN�r fHry . 17%3 22. Three Personal References, OR S • �tRer�fJ [lGrh lY ni 23. Employment for the Past Five Years, I.rtifY1�G,9 /,1LY �aC1fVQ G an/� AW, i • 24. Any Convictions Other Than Minor Traffic, .'YON 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this applicatim, will strictly comply with all the Laws of the State of Minnesota governing the tasation and the Sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Comieeioner; and all ordinances of the municipality; and I hereby certify that I have read the for" going questions and that the sasn,ars to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed 0500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed 010,000.00 if the investigation in required outside the State. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abide by them. - LVf(iMf e'& Signot1kre of Applicant Subscribed and sworn to before me this day of 19 92. \,.40ototy P lic) MARILYN J Su4 MEEKER nn • ®F,OME CC. nryMWwFyre n'.. Ny Comniesion Expiresn • • C April 10, 1992 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: TAX FORFEIT PROPERTY LOCATED NEXT TO VICTORIAN INN Mr. Keith Gunderson request to be placed on the agenda for consideration of the assessment against the property located next to the Victorian Inn. I have attached the computation which was mailed to Mr Ed Ide, County Auditor. The property has gone tax forfeit and will be sold by auction. We have been asking for payment in full of the assessments at the time of sale. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 9 -e, CITY OF HUTCHINSON . -TAX FORFEIT PER CITY POLICY - YEAR TAXES NOT PAID INTEREST IN BE ADDED - -- ._.- -- __ - _. ..._ _ _. .. _ "___ _.— ____.- AS INTERESTED I9 ADDED fOR D @FERAED IL1$E�SMFNT� IST 10 YEARS AT NET INTEREST ON BONDS - YEARS AFTER 5% , ' TAXES HERE NOT P0.ID IN 1985 - - - -- - "-- - "- - --" ` -- - " " - - -- PROPERTY ID 31- 117 -29 -06 -0560 Bo 1/2 Wtw4wwt rr Hwy 36- 117 -30 - 1990 DEFERRED ORDINAL ANNUAL 1985 BALANCE 1991 TOTAL TOTAL AMT YEAR INT. RATE AMOUNT PAYMENT YEARS PD TO PAY INTEREST DUE• -220 1986 7.GX _ 33,105.08 8,310.51 - 0 33,105.08 S 12,579.13 45,685.01 ' 215 1986 6.2% 7,411.50 741.15 0 7,411.50 5 _.2,297.87 9,709.07 ------- - - - - -- --- -- - - - - -- ----- - - - --- 40,518.58 40,516.58 55.394.08 avvcvicecv == 835,394.08 S THE AMOUNT DUE TO END OF THIS YEAR INCLUDES INTEREST ACCURRED THROUGHT END OF YEAR 1991 1 _ r (st 0 H•U- T•C•H•I- N -S -O•N M - I - N - N•E - S - O - T - A 37 Washington Ave. W. • Hutchinson, MN 55350 April 8, 1992 The MAINSIRELtf- HlICT1ITt50N Business Association requests the following two items be added to the City Council agenda for the meeting scheduled on Tuesday, April 14, 1992. �CD Item #1: KhPM=- HLgrHI ISCN requests the Citv Council's permission to locate an old fashioned popcorn wagon in Library Square. • ��� Item #2: MALNS`1=- HL*7UTRZM' requests the City Council's permission / to relocate the Farmers' Market to its original location on 1st Avenue SE between Main Street & Hassan Street. J. 0 submitted by, Project Manager q -c ,4�- C TO: Mayor and City Council FROM: Hutchinson Parks & Recreation Board DATE: April 8, 1992 kla RE: Mainstreet Popcorn Wagon At the March meeting of the Parks and Recreation Board, Kay Johnson, Mainstreet Coordinator, gave a presentation outlining what the Mainstreet group would intend to do given the opportunity to operate a popcorn wagon within Library Square Park. • J.P. Auer made a motion to tentatively approve the concept of Mainstreet operating a popcorn wagon in the Park, subject to the concerns expressed by Park Board members. John Mliner seconded the • motion and the board unanimously agreed. Board member concerns include: A.) Concerns from the Hutchinson Ambassadors that the Mainstreet group not duplicate food products already served and that they pay the booth rental fee if they are involved with the "Taste of Hutchinson ". B.) That the Mainstreet group have certain portions of their revenues generated, earmarked for some community endeavor. (i.e. Downtown Banners, Flags, Park improvements, other.) Other community groups such as the Hutchinson Hockey Association and Baseball Association pay 15% of their gross income to the City for the opportunity to operate concessions within the community. C.) And lastly, that the Mainstreet group work with the Director of Parks and Recreation concerning site preparation and placement of the wagon. The board feels all of these concerns can be worked out to the mutual satisifaction of all parties involved. Entering into an agreement with a community based organization such as Mainstreet verses a private entity, would be the preferred choice of the Hutchinson Parks and Recreation Board. City H1111 Parks & Recreation 37 ItizshiagtouArCmiCltCSt 90011arriugtouStrcct (612) 587-5751 (612) 587 -2975 1111fchillsou, Milmesoh155350 - Pr'in l,',f.w nrilrlu(triprr. Police Department 10 Franklin Strcet South (612) 587 -2242 9 -a. • • DATE: April 7, 1992 TO: MAYOR AND CITY COUNCIL FROM: DOUG MEIER, MAINTENANCE OPERATIONS SUPERVISOR SUBJECT: RECOMMENDATION TO AWARD FUEL CONTRACT On February 6, 1992 a letter was sent to all retail fuel distributors in the City of Hutchinson for the purchase of regular gasoline, unleaded gasoline, diesel fuel, and alcohol blended gasoline for use in City -owned vehicles. In response to the letter, Cenex Co -op and Total Mart were the only distributors that indicated they could comply with specifications set forth in the letter, and their bids are as indicated below. Cenex Co -op .06 per gallon over Koch fuel posted price Total Mart .07 per gallon over Koch fuel posted price Based on the bids submitted, I recommend that Cenex Co -op of Hutchinson, MN be awarded the contract for supplying fuel to the City of Hutchinson for the period May 1, 1992 through May 1, 1993. My recommendation is based on the fact that Cenex Co -op was low bidder. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on w"cled Pnner. Police Deyarbnent 10 Franklin Street South (612) 587 -2242 �'E • • C April 10, 1992 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: STREET EQUIPMENT FINANCING The roller being awarded on the bids received tonight as well as the three pieces of equipment for street crack repair are part of the budget for 1992. We discussed and adopted the budget and set taxes to finance the equipment and will be issuing equipment certificates. Since the payment for these certificates are in place with our 1992 tax levy the money can be used only for these certificates. Also since the taxes are being collected the equipment purchases are not really a problem nor a potential solution to our 1992 budget problems. City Hall 37 Washington Avenue West (612) 587 -5151 Parks £r Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 -Printed on recycled paper Police Department 10 Franklin Street South (612) 587 -2242 9 -F9(- C la�4V�-ALWMDAIAA DATE: April 8, 1992 TO: CITY COUNCIL AND MAYOR FROM: DOUG MEIER, MAINTENANCE OPERATIONS SUPERVISOR SUBJECT: RECOMMENDATION TO PURCHASE VIBRATORY ASPHALT COMPACTOR 0 On February 11, 1992, the City of Hutchinson advertised to purchase one (1) new double drum vibratory asphalt compactor. Bids were received at City Hall and publicly opened in Council Chambers on March 17th, 1992. Vermeer Sales and Service of Burnsville, MN, Aspen Equipment Company of Savage, MN, Ziegler of Minneapolis, MN, Carlson Equipment Co. of St. Paul, MN, Sweeney Bros. Tractor of Burnsville, MN, Minneapolis Equipment Co. of Minneapolis, MN, Ruffridge • Johnson Equipment Co. of Minneapolis, MN and Case Power and Equipment of Shakopee, MN all submitted bids and the results are as follows: Vermeer Sales and Service 12500 Dupont Avenue South Burnsville, MN 55337 BID NUMBER ONE Total price bid - One (1) new 1992 Double Drum Vibratory Asphalt Compactor Aspen Equipment Company 5633 West Highway 13 Savage, MN 55378 BID NUMBER TWO BID NUMBER ONE Total price bid - One (1) new 1992 Double Drum Vibratory Asphalt Compactor 3 year pay 5 year pay City Hall 37 Washington Avenue West (612) 587 -5151 NUMBER TWO (Finance Option) Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on receded paper - $ 18,500.00 NO BID $ 23,366.00 $ 8,598.20 - 6.88% $ 5,514.80 - W Police Department 10 Franklin Street South (612) 587 -2242 9 -F 0 Ziegler /CAT 901 West 94th Street Minneapolis, MN 55420 BID NUMBER ONE Total price bid - One (1) new 1992 Double Drum Vibratory Asphalt Compactor $ 21,864.00 Sweeney Bros. Tractor Inc. 12540 Dupont Avenue South Burnsville, FIN 55337 BID NUMBER ONE Total price bid - One (1) new 1992 Double Drum Vibratory Asphalt Compactor $ 23,950.00 BID NUMBER TWO (Finance Option) 3 year pay $ 8,520.01 - 6.888 5 year pay $ 5,460.95 - 7.028 Minneapolis BID NUMBER TWO NO BID Carlson Equipment Co. Minneapolis, MN 55345 1380 West County Road C BID NUMBER ONE • Total price St. Paul, MN 55113 $ 24,500.00 Asphalt Compactor BID NUMBER ONE BID NUMBER TWO (Finance Option) Tbta1 price bid - One (1) new 1992 Double Drum Vibratory $ 9,274.00 - 14.28 Asphalt Compactor 5 year pay $ 25,898.00 BID NUMBER TWO (Finance Option) 3 year pay $ 10,027.92 - 108 • 5 year pay $ 6,757.08 - 118 Sweeney Bros. Tractor Inc. 12540 Dupont Avenue South Burnsville, FIN 55337 BID NUMBER ONE Total price bid - One (1) new 1992 Double Drum Vibratory Asphalt Compactor $ 23,950.00 BID NUMBER TWO (Finance Option) 3 year pay $ 8,520.01 - 6.888 5 year pay $ 5,460.95 - 7.028 Minneapolis Equipment Company 520 Second Street SE Minneapolis, MN 55345 BID NUMBER ONE • Total price bid - One (1) new 1992 Double Drum Vibratory $ 24,500.00 Asphalt Compactor BID NUMBER TWO (Finance Option) 3 year pay $ 9,274.00 - 14.28 5 year pay $ 5,979.00 - 118 Ruffridge- Johnson Equipment Co. 3024 4th Street SE Minneapolis, MN 55414 BID NUMBER ONE Total price bid - One new 1992 Double Drum Vibratory Asphalt Compactor BID NUMBER TWO Case Power and Equipment 6340 State Highway 101 Shakopee, MN 55379 BID NUMBER ONE Total price bid - one (1) new 1992 Double Drum Vibratory Asphalt Compactor BID NUMBER TWO (Finance Option) 3 year pay 5 year pay Cl $ 22,989.00 NO BID $ 20,091.00 $ 7,218.50 - 6% $ 4,659.18 - 88 My recommendation, based on the results of the bid opening, is that Vermeer • Sales and Service of Burnsville, MN be awarded the contract to supply one (1) new 1992 double drum Vibratory asphalt compactor to the City of Hutchinson for a total price of $18,500.00. Vermeer Sales submitted the lowest dollar bid and their machine does meet specifications with the following exceptions: there was a 116 lb. weight exception and this machine would have foot controls instead of hand controls. These exceptions do not impair the piece of equipment from performing as desired. • • • TO: City of s + • paffmmsjtlmi� CITY COUNCIL DATE: Aoril 9, 1992 FROM: LARRY KARG, STREET SUPERVISOR SUBJECT: PURCHASE OF CRACKFILLING EQUIPMENT After three years experience with private contractors doing crackfillinc for out City, these are my conclusions. The City desparately needs to continue with an aggressive crackfillinc program. After studving the industry and the equipment available to use for the last three months, I have the following_ recommendations. After first reviewing what was available to us in the used equipment or demo market, I found that used equipment was scarce. What was out there was too close to what one car, buy new for, or was too old to warrant consideration. By purchasing new, we can tavlor our equipment exactly to our city's needs. I had 5 major suppliers of equipment submit signed quotes for the necessary equipment needed to fill our crackfilling requirements. The equipment will be purchased from equipment certificates set up by Ken Merrill. After reviewing all the proposals, we found that all equipment will be purchased from Minnesota companies. The larger welter unit will be manufactured right in Hopkins, Minnesota giving us very good parts availability and service. The router unit is the only one currently on the market. Crafco did have a competitor, but they are currently out of business. I am, at this time, recommending the City purchase the following list of equipment from the companies listed below: 1 Crafco Model 200, 24 HP Router from Spec Materials 1 Hot Air Heat Lance Seal All Brand from Midstates 1 Model 100 Melter Applicator from Cimline Inc. of Hopkins, MN City Hall 37 Washington Avenue West (612) 587 -5151 Total Crackfilling Equipment Parks G Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 Printed on recycled pnper - $ 5,900.00 $ 1,810.00 $13,360.00 $21,070.00 Police Deparhnent 10 Franklin Street South (612) 587 -2242 9 -C--.�r' • 11 C April 3, 1992 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 1991 WATER /SEWER FUND REIMBURSEMENT TO GENERAL FUND Our 1991 General Fund Budget contained reimbursement of some expense incurred for the Water /sewer fund. This has been budgeted in the past years. It would be requested to be reimbursed for: Audit $3,600 City Engineer 250 hours 7,041 City Administrator 110 hours 3,585 Finance Director 200 hours 5,398 Accounting 48 hours 665 Receptionist 416 hours 4,009 $24,298 This represents a conservative estimate of and by no means all expenses which could be reimbursed. It is requested of the City council to authorize the reimbursement to the General fund for 1990 of $23,039. This was budgeted for 1991 and would be reflected in the 1991 financial statements. City Hall 37 iVashington Avenue West (612) 587 -5151 Parks fr Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 9 -� • MINUTES REFUSE CONTRACT COMMITTEE APRIL 2. 1992 1 Members Present Paul Ackland, City Council Marlin Torgerson, City Council Phil Schweizer, McLeod Landfill Bob Bowen, Retired Frank Mott, SM Co. The meeting was called to order by Paul Ackland at 9130 a.m. l J There was discussion of a letter received from Briggs k Morgan referring to a state statute requiring that the city must negotiate with licensed refuse carriers. Since the city has not issued licenses in the past, it was felt this does not apply to the present situation. Legislation enacting this statute in 1991 was meant for Class A cities. Ackland has contacted John Bernhagen regarding the statute. After discussion of the need to license refuse haulers in the future, a MOTION was made by Bowen, seconded by Mott and carried unanimously to begin the process of licensing as soon as possible. -Th-e mi tee expressed that they would like to know by May 1 if Junker Sanitation is interested in continuing to provide service in Hutchinson after the end of the current contract. Ackland reported that the city council will probably go to unorganized refuse collection for commercial and industrial accounts at the end of the current contract an July 1, 1992. This would include large apartment buildings, trailer parks, and other accounts with more than 90 gallons of refuse per week. Licensed haulers may negiotiate for commercial accounts, or businesses may do their own hauling, with the city having no involvement in the process. There was discussion that licensed haulers would bid to the City for residential accounts, which would be volume based at 30, 60 or 90 gallons per week. The City would do the billing for residential pickup. The possibility of every other week pickup of 30 gallons for small users was discussed, as were other methods of adjusting cost for volume. A small portion of each bill would be the weekly drive —by cost, with the majority of the bill based on volume. Recycling collections would continue, with volume —based charges for refuse expected to increase participation in recycling. Phil Schweizer presented information concerning incentives for commercial recycling. Meeting was adjourned at 11:10 a.m. Next meeting will be April 9, 1992 at 9:30 a.m. Recorded by Hazel Sitz 9 -.z� C H E M 0 R A N D U M April 6, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Awarding Contract for Engineering Services Related to Construction of Water Storage Tank No. 3 (South Park) Attached is the proposal for Engineering Services from Chuck Barger of RCM regarding the above referenced project. Randy DeVries and I have checked with a number of different municipalities regarding the cost of engineerinc services for water storage tank construction. The following is a breakdown of our responses: CITY SIZE (gal.) CONSTRUCTION COST ENGINEERING COST PERCENT Andover 500,000 S 482,000 S 51,000 10.6°% Andover 1,000,000 $1,000,000 S 91,800 9.2% Glencoe 400,000 S 400,000 $ 40,000 10.0% Prior Lake 1,000,000 S 713,000 $ 40,000 14.0% Springfield 400,000 $ 437,000 $ 40,000 9.2% Young America 200,000 $ 313,000 S 65,000 20.8% RCH PROPOSAL FOR HUTCHINSON 500,000 S 600,000 S 38,770 6.5% WATER STORAGE TANK The construction cost is an estimate. Please note that it also includes demolition of the existing tank and the old water pumping station, and reconstruction of the existing truck loading station. RCH's estimate includes all expected engineering services related to the project. The engineering services cost is proposed not to exceed the estimate without approval of the City Council based on revisions to the scope of the project. Based on our review, we recommend awarding the engineering services contract for Water Storage Tank No. 3 (South Park) to RCH. • City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Prin led an wcyded paptr - 9 -s rieke Muller associates, Inc. neers arc. aects lanc survevors equar opportunity empayer March 24, 1992 Mr. John Rodeberg, P.E. City Engineer City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 RE: Engineering Services Proposal 0.5 MG Elevated Tank RCM Project No. 14042.00 Dear Mr. Rodeberg: In response to your request, RCM (ENGINEER) is pleased to submit the following proposal to render professional engineering services in connection with the new South Park elevated water storage tank, hereinafter called the Project. The Project, as we visualize it, consists of the following items: 1. Removal of existing 125,000 gallon South Park tank. 2. Demolition and removal of existing masonry South Park water filtration plant. 3. Sealing of abandoned Well No. I located inside existing filter building. 4. Existing radio equipment and engine generator are to be removed by the equipment owner. 5. Design and erection of 500,000 gallon elevated water storage tank of the single pillar type, including valve vault, altitude valve, water level transmitter and connection to existing piping. 6. Provide enclosure in pillar base to house existing radio equipment and existing engine generator. Existing equipment to be reinstalled by others. 7. Revise yard piping as necessary and reconnect the truck fill stand to Well No. 2. The City of Hutchinson (OWNER) is expected to furnish ENGINEER with full information as to OWNER requirements, any special or extraordinary considerations, and make available all pertinent data. The OWNER shall obtain the service of a geotechnical firm to evaluate the subsoil conditions and provide ENGINEER with recommended foundation design criteria and onsite verification. 0 The OWNER will provide ENGINEER with a suitable site plan of the affected portion of South Park, available drawings of the existing elevated tank and of the existing filtration building. ENGINEER has received copies of data on Well No. 1. • 10901 red circle drive box 130 minnelonka, minnesota 55343 612- 935 -6901 9 -,T L Mr. John Rodeberg, P.E. March 24, 1992 Page 2 ENGINEER's services will consist of preparing a Preliminary Design that incorporates a single pedestal or pillar riser of either all steel or composite construction. Upon OWNER review of the preliminary drawings, and following ENGINEER receipt of OWNER authorization to proceed, ENGINEER will prepare the Final Design Documents incorporating the removal of the existing elevated tank and masonry filter building, and the sealing of Well No. 2. Pending approval of the Minnesota Department of Health (MDH) and following ENGINEER receipt of OWNER authorization to proceed, ENGINEER will provide assistance during the Bidding and Construction phases, all as set forth in printed General Provisions, as amended in Exhibit A, both of which are attached to this letter proposal. Resident services during construction and other additional services will be furnished as requested by the OWNER. The OWNER will pay ENGINEER a fee for Basic Services based on ENGINEER's salary cost times a factor of 2.50 for services rendered by ENGINEER's employees engaged directly on the project. The ENGINEER's fee for services rendered will not exceed $37,900 without OWNER authorization. Reimbursable expenses incurred for travel, printing, and MDH review fees, will be charged on the basis of actual cost. A suggested budget allowance for this expense is $870. ENGINEER will bill the OWNER monthly for services and reimbursable expenses. The above financial arrangements are on the basis of prompt payment of ENGINEER invoices and the orderly and continuous progress of the Project through construction. ENGINEER expects to begin services promptly after receipt of OWNER acceptance of this proposal. Baring unforeseen delays. ENGINEER could complete the design phase of the work in time for a late fall bidding. It is anticipated that construction could begin in late 1992 (with demolition of the existing building). if so, completion by late 1993 or spring of 1994 is possible. If there are protracted delays for reasons beyond ENGINEER's control, or if construction is not started promptly and completed by May 30, 1994, ENGINEER would negotiate with OWNER an equitable adjustment of our fee. Adjustment considerations would include the impacts of such delays, including but not limited to changes in price indices and pay scales applicable to the periods of time when services were in fact rendered. It is necessary that the OWNER advise the ENGINEER in writing of budgetary limitations for Total Project Costs or Construction Cost. ENGINEER will accept any such realistic limitation and will endeavor to work within those limitations. If requested by the OWNER, ENGINEER will submit to the OWNER periodically during the design phase of ENGINEER's services, ENGINEER's opinion as to the probability of completing Mr. John Rodebers, P.E. March 24, 1992 Past 3 • construction within OWNER's budget. Where appropriate, ENGINEER would request an adjustment in the budget or a revision in the scope or quality of the Project. ENGINEER's services are to be rendered in the customary phases which, together with the general understandings applicable to ENGINEER's relationship with OWNER, are set forth in the printed General Provisions and Exhibit A which are attached to and made a part of this proposal /agreement. OWNER's particular responsibilities are also set forth in the General Provisions. This proposal, the General Provisions consisting of ten (10) pages, and Exhibit A which consists of two (2) pages, represents the entire understanding between OWNER and ENGINEER in respect to the Project, and this understanding may only be modified in writing signed by both parties. If these documents satisfactorily set forth OWNER's understanding of our agreement, please sign both enclosed copies of this letter; proposal in the space provided below. Keep one copy, and return one copy to ENGINEER. This proposal will be open for acceptance until June 1, 1992, unless changed in writing by ENGINEER prior to OWNER acceptance. Thank you for this opportunity to be of service. Very truly yours, RIEKE CARROLL MULLER ASSOCIATES, INC. By V \ "r �i r Robert F. Roskopf, P.E. Presi nt /CEO U By l/ Charles Barger, P.E. Project Manager Accepted this day of , 1992 by CITY OF HUTCHINSON By • C M E M O R A N D U M April 10, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Discussion of Old Landfill Mitigation Attached is a letter sent to Ed Homan, the McLeod County Zoning Administrator, regarding receiving funding from the McLeod County Solid Waste Abatement Fund for the mitigation ofthe damage at the Old MunicipalLandfill. We are required bythe MPCA to address this issueas soon as possible. There has significant damage to the Old Landfill area due to rechannelization of the Crow River. • At this point, we need to make progress on the mitigation study, and hope that this funding will be available. If notthe City will need to review other funding sources. Following the study, actual construction of the mitigation, based on approval by the HPCA of the concept, will be required at an additional cost. Much of this work may be able to be done by City forces. • City Hall 37 Washington Avenue West (612) 587 -5151 Parks G Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 9� 140 Harch 30th, 1992 Edwin Homan, Jr. Zoning Administrator McLeod County Courthouse 830 -11th Street East Glencoe, MN 55336 RE: Old Hutchinson Municipal Landfill Dear Mr. Homan; -N The City of Hutchinson has experienced erosion problems at the Old Hutchinson Municipal Landfill along the Crow River behind the Armory due to a change in the river channel. We have been working with Dr. Gary Parker at the University of Minnesota through a grant; however, the grant was unable to fully fund the study of the problem. Dr. Parker's assistant, Tom McDonald, who previously worked on the project, now works at Barr Engineering Company. Mr. McDonald and Obermeyer (Barr Vice President /Water Resources Director) have prepared attached proposal to complete the required mitigation study. The City of Hutchinson is requesting consideration of utilizing the McLeod County Solid Waste Abatement Fund to help finance the $8,800 study and project design phase of the project. The City also respectively requests that consideration be granted in the future for construction of the required mitigation. Please let me know if you have any questions or comments consideration. E John P. Rode rg Director of ngineering JPR /pv CCI Gary D. Plotz, City Administrator Mayor and City Council Paul Melchior, McLeod County Environmentalist city Hall Parks &Recreation 371Vashington A venue West 900 Harrington Street (612) 557 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Pri, led rr. c: -Ird rare.. Thank you for your • Police Department 10 Franklin Street South (612) 587.2242 • Barr 830.n Namen Corner Dme Mmneaoa4s MN 55437 !02c fine 1672832 -2600 Fax 1672 835-018F March 25, 1992 Mr. John Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Stream Diversion Design for the South Fork Crow River: Hutchinson Dear Mr. Rodeberg: Barr Engineering Company is pleased to submit the following work plan and cost estimate for the preparation of a Stream Diversion Design for the South Fork Crow River at the old Hutchinson municipal landfill. This diversion plan is necessary to halt the contamination of the river from the • old municipal landfill, resulting from the erosion of the new stream channel into the buried material. Our work plan is divided into two phases: Project Design and Construction Observation. Because it is not known at this time whether the project will be let for bids or the City will undertake the construction, this submittal addresses only the Project Design phase. The first task recommended for the Project Design consists of collecting existing information, including aerial photographs, stage- discharge data for the river and hydraulic information necessary for the design of the stream diversion and stabilization of the eroded area on the landfill site. In addition, river cross sections in the area of the failure will be taken to determine the river channel geometry. In the old channel section, the survey will enable a determination of the amount of sediment deposition that has occurred. In the current channel section, the degree of erosion, cutting, into the landfill will be determined. Stream sediment samples will also be collected for use in the design of the stabilization plan. The number of samples collected will be determined in the field and be dependent on the characteristics of the sediment and our design requirements. From the information collected, the design of the diversion dikes and /or permeable dikes, as well as any additional measures which need to be taken, such as channel clearing and landfill stabilization will be undertaken. our work will include the preparation of construction drawings and technical specifications for the stabilization of the failure area and the diversion of the river. our proposed plan will be discussed and coordinated with the • recommendations of Dr. Gary Parker, University of Minnesota, an expert in the area of sediment transport. 9/� Mr. John Rodeberg March 25, 1992 page 2 • At the initial phase of the project, a meeting with representatives of the City of Hutchinson, Minnesota Pollution Control Agency, Minnesota Department of Natural Resources, Army Corps of Engineers, and Barr Engineering will be held to discuss design concepts, receive input from these agencies to be incorporated in the project design and the permit requirements of the agencies. We will assist the City in preparing and obtaining the necessary permits for the project. The construction documents will be submitted to the permitting agencies for their review and approval. A follow -up meeting with the agencies will be conducted to answer questions regarding the project. We propose to complete the work as outlined on a time and expense basis at a cost not to exceed $8,800 without written authorization. A copy of the estimated hours and our current fee schedule is attached for your reference. We will be happy to attend additional meetings as directed by the City on a time and expenses basis in addition to the above cost. If the City desires to modify the scope of the work plan as outlined, we will be happy to provide a revised work plan and cost estimate. We will be able to begin work immediately upon notification to proceed. The cross - section survey will be somewhat dependant on the river stage. When possible, we will try to minimize costs by coordinating field visits, etc. with other ongoing projects with the City. • The second phase of the project deals with the construction observation of the improvements. We will be available to assist the City in any aspects of the construction observation ranging from being on -site full time to being available to answer questions as the project proceeds. Prior to the commencement of construction, we will be happy to submit a work plan and cost estimate for this phase of the project. We look forward to the opportunity of working with the City on this project. If you have any questions, please call either Tom MacDonald or me at 832 -2600. Sincerely, R, rt'C. Obermeyei, PE. Dice President RCO:pla Enclosure • SOUTH FORK CROW RIVER DIVERSION TIME AND COST ESTIMATE HUTCHINSON - CROW RIVER DIVERSION ESTIMATED HOURS STAFF CLASS PRINCIPAL PROFESSIONAL PROJECT CONSULTANT FIELD WORD DRAFTING/ —> ENGINEER ENGINEER MANAGER (GARY PARKER) TECHNICIAN PROCESSING CAD WORK ELEMENT TASK 1 - OFFICE DATA COLLECTION A Collect A«W Pho" 1 B RsVbw SWQp Dlsdw�pe Date 2 TASK 2 - FIELD DATA COLLECTION A Crow- Secdon Smwvey 1 16 14 B Sediment Swnpls end An*mlo 2 2 C Date CompU Lion 6 8 TASK 3- STREAM DIVERSION DESIGN 2 4 24 2 8 TASK 4 - MEETINGS 2 A Initial McW*v 4 4 B Osalpn RwIw1 4 4 TASKS - REPORT A DrcR Submittal 2 2 16 8 4 B Fkul SudNNal 1 8 4 4 TASK 6 - PERMIT APPLICATION 1 2 4 SUB -TOTAL HOURS 8 17 87 2 24 14 18 TOTAL COST zwo.oG • 1 1 0 1992 Fee Schedule Principal Engineer /Scientistl ............... ............................... $90- 135 Senior Engineer /Scientist' ...................... ............................... $65-95 Engineer / Scientists ............. ............................... ............. $40-60 TechnicalWriter ..................................... ............................... $40-55 Technician2.............................................. ............................... $25- 65 Librarian/Information Specialist ............ ............................... $25- 55 • SupportService3 ..................................... ............................... $20-55 Any amount not paid within 60 days of the date of the invoice shall bear interest from the date 10 days after the date of the invoice at a rate equal to the lesser of 18 percent per annum or the highest rate allowed by applicable law. A five percent (5 %) mark -up will be added to subcontracts for professional and construc- tion services (such as technical consultants, well driller, soil exploration firms, and testing laboratories) to cover overhead expenses. 'Includes biologists, chemists, hydrogeologists, geologists, industrial hygienists, soil scientists. meteorologists, and other environmental scientists. 2bxludes surveyors, drafters, CADD operators, water quality samplers, computer specialists, safety technicians, intemt, and data management technicians. 31ncludes word processing, report production, and other clerical. • q_k is • C H E M O R A N D U M April 10, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Discussion of Setting Hearing Date regarding the Crow River Dam Operation and Maintenance Plan The Public Hearing for the above item has been preliminarily set for 7:00 p.m. on Wednesday, April 22nd atthe Hutchinson City Hall upstairs conference room. There will be representatives from the Department of Natural Resources, the National Weather Service and the engineering consultant. The County Emergency Management Director and myself will direct the hearing unless the Council wishes to send a representative to act as the meeting chairman. Any interested Council or Planning Commission members are invited to attend. Representatives ofdownstream communities and townships will be invited to discuss the operations of the dam, and the forecasting and notification of potential flood events. City Hall 37 Washington Avenue West (612) 587 -5151 Parks &Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 Printed on recycled paper - Police Deyarbnent 10 Franklin Street South (612) 587 -2242 7-41 \J • C, H E H 0 R A N D U M April 9, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Discussion of 1992 Airport Improvement Letting No. 10 /Project No. 92 -15 There are a number of items which need to be considered regarding the proposed 1992 Hutchinson Municipal Airport Expansion. It currently looks as if we have a very good chance of receiving funding in June if the accelerated Federal Transportation funding isavailable, or in October when the regular funding program kicks in. The approval of the followingitems does not automatically require that the City complete the project if City matching funds are not available, but all of these itemsmust be approved at this time to assure that the work on the project and funding can continue. 1. Authorize hiring of appraiserto begin process of acquiring the land required for the expansion. This item was recommended to be completed by the Airport Commission at their last meeting. 2. Approve the attached Sponsor Certification noting that the City is willing toproceed with the project. Pleaseread the Certification. 3. Approve the Resolution Authorizing the Advertisement for Bids for Letting No. 10 /Project No. 16 - 1992 Hutchinson Municipal Airport Expansion. City Hatt 37 Washington Avenue West (612) 587.5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Pmaed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 q - /)I . 0 AIP 3 -27- 0042 -01 SPONSOR CERTIFICATIONS Pursuant to current airport development grand -in -aid legislation, and as a condition to receiving any Federal financial assistance development project, Number AIP 3 -27- 0042 -01, it is hereby certified that: 1. The project is reasonably consistent with plans of planning agencies for the development of the area in which the airport is located (Section 509(b)(1)(A), ARIA). 2. In making a decision to undertake this project, the Sponsor has consulted with air carriers using the airport at which such airport development project is proposed (Section 511(c), ARIA). 3. In making a decision to undertake this project, the Sponsor has consulted with fixed -base operators using the airport at which such airport development project is proposed • (Section 511(c), ARIA). 4. The Sponsor has acquired control over, or property interest in, runway clear zones satisfactory to the FAA. 5. The Sponsor has sufficient funds to fund the local share of the project. City of Hutchinson (Authorized Representative) (Title) (Date) • u • C, M E M O R A N D U M April 9, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Consideration of McLeod County purchase of property for the Construction of CSAH 8 (Airport Road) This item was previously tabled. The original appraisal estimated $7,650.00 for the permanent easement and $2,460.55 for the temporary slope easement. However, because the property was purchased for the Airport utilizing state and federal money, the City would have to refund most, if not all, of the money back to the state and federal government. MnDOT has indicated that this process is full of red tape. Itherefore recommend that the easements be given to McLeod County at a minimal sum ($1) and that the "other good and valuable considerations" noted in the easements be negotiated with the County. We havepreviously discussed that they would complete some drainage improvements inthe area for the City thatwould relate to the value of the easements. I recommend proceeding with review of this issue. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper- Police Department 10 Franklin Street South (612) 587 -2242 9-/I / TEMPORARY SLOPE EASENINT McLeod County Road fl, Project 90:40 Parcel 3 Plat 26. • _ The City of Hutchinson, a municipal corporation being the owner, in fee simple, of the real estate hereinafter described, hereby grants unto McLeod County, its successors and assigns, the hereinafter described temporary slope easement for the sum of _ and other good and valuable considerations. The said temporary slope easement in McLeod County in the State c`_ Minnesota is described as follows: The East Half of the Southwest Quarter of Section 12, Township 11E North, Range 30 West. TEMPORARY SLOPE EASEMENT DESCRIPTION A 190.00 foot wide strip of land in the East Half of the Southwes: Quarter of Section 12, Township 116 North, Range 30 West. Said strip of land lies northwesterly and northerly of and adjoins the northwesterly and northerly line of Parcel 3 of McLeod County Highway Right of Way Plat No. 26. The east and west lines of said strip are the east and west lines of said East Half. Also that part of said East Half of the Southwest Quarter described as follows; Commencing at the most southerly corner of said Parcel 3; thence northeasterly along the southeasterly line of said Parce: 3 a distance of 527.94 feet; thence southeasterly, deflecting 90 degrees to the right, a distance of 165.00 feet to the point of beginning of the land to be described; thence northwesterly, along the last described course, a distance of 100.00 feet; thence • southwesterly, parallel with the southeasterly line of said Parcel 3, to the west line of said East Half; thence northerly, along said west line, to said most southerly corner of Parcel 3; thence northeasterly and easterly, along the southeasterly and southerly line of said Parcel 3, to the east line of said East Half; thence southerly, along said east line, to the intersection with a line drawn parallel with said southeasterly and southerly line of Parcel 3 from the point of beginning; thence westerly and southwesterly, along said parallel line, to the point of beginning. Further, it is understood the temporary slope easement shall expire on December 31, 1993. Further, the owner agrees that all earth and other material necessarily excavated and removed from the slope easement area shall become the property of Mcleod County and shall be used in the construction of said project or be hauled away and disposed as the county may deem fit. McLeod County agrees to replace topsoil on all areas within the slope easement where excavation and embankment construction takes place and clay or other poor soil is exposed. Further, the owner, his successors and assigns, hereby release McLeod County, its officers and agents from any and all liability and claims concerning the hereinbefore described temporary slope easement and the owner's adjoining premises, that result or may result by virtue of the construction of said slopes and all work in connection therewith. Dated this day of 19 0 ?-Al, AP 1 i STATE OF MINNESOTA) so COLM" or IICLEO01 The foregoing Instrument was acknowledged before me this' day of 39_by ___ (Name of Officer or Alellt wad be • Tilie of UCficer or Alenl ___ _of o INaae of Officer of AyenL, TiU a of fficer or AgenLl (Name of Corporation Acknowlediin4) (SLaLe or corporation, ou behalf of Place of incorpora Lioul corporation. Notary Public My Commission expires This lnstrusenl Was Drafted By: Hichael Junye McLeod County, Glencoe, MN • IF PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, APRIL 2, 1992 • • FOR RENT -- FARM LAND PUBLICATION NO. 4359 NOTICE is hereby given that the City of Hutchinson is accept- ing bids for rental of farm land along Hwy. 22 S. for an area of approximately 35 acres next to the new wastewater treatment plant. All bids shall be submitted in a sealed envelope by April 13,. 1992 to City Hall, 37 Washington Avenue West, Hutchinson, MN 55350, and publicly opened at 2:00 P.M. in the Council Chambers at City Hall. The City reserves the right to reject any and all bids and to waive any informalities or irregularities. Each bid shall be ac- companied by a cash deposit, bid bond or certified check made pay- able to the City of Hutchinson in an amount equal to ten (10) per- cent of the bid. Any questions regarding the farm land should be directed to Director Randy DeVries, City Hall, 587 -5151. Gary D. Plotz CityAdministrator Cj 0 • April 13, 1992 BID FOR RENTAL OF FARMLAND TO: CITY OF HUTCHINSON I herewith submit my bid far rental of farm land along Hwy 22 South, approximately 35 acres next to the wastewater treatment facility. The bid is for three (3)years, as follows: *1992 $35 per acre $1225 (1/2 on 4 -15, 1/2 on 11 -15) 1993 $40 per acre $1400 (1/2 on 3 -15, 1/2 on 11 -15) 1994 $45 per acre $1575 0/2 on 3 -15, 1/2 an 11 -151 *The land was not plowed by the previous renter in the fall of 1991 and would be an extra expense to me this year. I would use herbicides that have a one year life to avoid carryover. A check for 10% of the bid ($122.50) is enclosed. Submitted by: Donald Sitz 1570 Bradford Street Hutchinson, MN 55350 587 -3369 9- P OLD & MCDOWELL •nAVm s. AHNOLD ATTORNEYS AT LAW oAaY D. McDOWEI.L 101 PARE PLACE STEVEN A. ANDERSON o.BAeaY ANDERSON' CRIMSON, MINNESOTA 55350 -2563 STEVEN S. HOOE (612) 587 -7575 LAURA B. FRETLAND `\ DAVID A. BRDEOOEMANN \ \V \7I�+1 PAN 16121 589 -4096 PAUL D. DOVE" JOSEPH . PAIEMENT N \ RESIDENT ATTORNEY M JAMES =BY O BARRY ANDERSON HICHABD O -MCOEE M..Y E. O ROC SHI MARY E. HOBHOCBS CAi HBYN D.AEHEH �l April 7, 1992 Gary D. Plotz Hutchinson City Hutchinson City 37 Washington A Hutchinson, MN 01 Administrator Hall ✓e. W. 55350 OF 0o 8w WILLIAM W. CAMERON RAYMOND C.LALLIBR PACT M. BEOICH CHARLES H. CARMICRAEL�� 5881 CEDAR I.A %E ROAD MINNEAPOLJS, MINNESOTA 55416 ( 6121 345 - 9000 MN TOLL FREE 800 -343 -4545 PAS ( 612) 545-1793 501 SOUTH FOURTH STREET PRINCETON, M INNESOTA 55371 (612) 389 -2214 PAS (612) 389 -5506 �✓ cJ RE: Possible Reorganization of Legal Affairs for the City of Hutchinson City Attorney 3244 -88001 • Dear Gary: I write to you today regarding the tremendous volume of legal work generated in the course of the last few years with the thought that our Firm might be able to make a proposal that would be helpful to both the Firm as well as the City of Hutchinson. Some background is in order. Under the terms of the retainer agreement between the City of Hutchinson and this office, Arnold & McDowell provides legal services to the City in a wide variety of fields. on a retainer basis, we attend City Council meetings, prosecute gross misdemeanors and petty misdemeanor violations that occur within the city limits, respond to inquiries from various city employees and provide planning assistance to the city in several different venues. The contractual arrangement between the city and its attorney has not changed dramatically for probably ten years or more. We are presently under a retainer agreement as well as a "capped" amount for litigation matters. Without exception, the city's legal needs have caused this office to spend more time on the "capped" amounts than the budget justified. In addition, there have been a few projects which have been handled • outside of the retainer agreement, specifically, the downtown redevelopment projects because of the complex nature of those projects. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE ML ESOTA STATE BAR ASSOCIATION "CERTIFIED AS A HEAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Gary D. Plotz • April 7, 1992 Page 2 The present method of handling the city's legal affairs does not work as well as it should and I believe this is true for several reasons. 1. Increasing criminal complaints. Our office issues formal complaints upon the request of the police department and a determination by our office that such prosecution is justified. These complaints fall into two general categories, misdemeanors and gross misdemeanors. The legislature, as we all know, has stiffened the handling of several offenses including driving while under the influence of alcohol and, as some of you may not be aware, school bus stop arm violations. In the case of both DWI's and stop arm violations, gross misdemeanor complaints are not unusual and in fact, are becoming common. These offenses take more time to prosecute, more time to prepare and invariably, because of the severity of the penalty (one year in jail or a $3,000 fine), the defendant retains counsel even though the defendant may ultimately plead guilty. All of these steps increase the expense of prosecution. • The number of criminal complaints issued by our office has been increasing at the rate of approximately 10% per year. In calendar year 1991, our office issued 109 such complaints. 2. NSF check charges. We presently issue between 400 and 500 NSF check charges in a given year. In an effort to get a handle on the volume of check charges, the city has experimented with check limitations and has cut back significantly on the services offered to merchants in collecting these checks. For example, the city previously was collecting monies from bad checks and turning them over to the merchants, essentially acting as a collection agency. The city is no longer handling matters in this fashion, but this has not made a dramatic difference in the work load for this office. We previously issued warrants for the arrest of persons who had passed NSF checks; the district court, quite properly in my view, has taken the position that the first step in the process should be a summons requesting that the defendant appear in court rather than simply having the defendant arrested. While this is correct procedure, and works well with most other offenses, the unfortunate part of the NSF prosecution is that many of the defendants do • not have stable addresses, are hard to find and are simply irresponsible (which is, of course, the reason the • Gary D. Plotz April 7, 1992 Page 3 NSF check was written in the first place) . Accordingly, we are now in the process of having to do the same complaint at least a second time in order to prosecute an offense where previously we only had to prepare one complaint. There is no sign with the increasing retail environment in the City of Hutchinson that the number of NSF check charges will go down. The best that we can hope for is that it remains relatively stable, at least in my view. 3. Procedural issues. Many jurisdictions require the city attorney to be present on arraignment day. This is the first appearance for most of the routine criminal matters and in McLeod county is generally held on Monday morning from 8:30 a.m. until noon. For obvious reasons, it would make absolutely no economic sense for this office to attend every Monday morning and the court has been very cooperative in not requiring our office to attend (the Glencoe city attorney is not required to attend either, but, of course, their office is immediately across from • the courthouse which makes contact much easier) . I believe we are rapidly approaching a time when the court may in fact require our attendance as a result of orders from judicial administration elsewhere. Incidentally, the reasons for requiring the city attorney's office to be present is probably a sound one; having the attorney available means that many cases can be disposed of on the spot without having to set pretrials so the requirement is not an unreasonable one. It certainly greatly complicates matters from our perspective, and from an economic standpoint. The city is also subject to statutory requirements that mandate that our office handle more types of cases, since the city has now gone over a 10,000 census count. For example, we are now required to prosecute more thefts and enhanced offenses and I would expect this trend to continue. Fortunately, the volume of these additional cases has not been as dramatic as both the county attorney's office and this office originally anticipated, but it is nonetheless a factor. 4. Planning and zoning issues. As the city has grown, we have received more and more requests from the planning and zoning office for opinions on various land use issues. I believe that we have been able to handle most • of those requests, but the volume is such that I do not expect the demand on our time to go down in the near future. Our office attends staff meetings and planning Gary D. Plotz� April 7, 1992 , Page 4 a� G� commission meetings on a "as needed" basis which seems to have worked fairly well, but I believe we could improve our level of service to the planning commission and to the building and planning staff if more time was available. There are a variety of ways to attack this problem. First, the city could choose to go in -house with its legal counsel. That might be appropriate in the future as the city continues to grow. However, at the present time, the city will probably be looking at somewhere between $75,000 and $150,000 to fully equip the office of the city attorney, hire a person with the appropriate level of experience, and acquire the necessary staff and equipment to allow the office to function properly. Even with in -house legal counsel, it would still be necessary to occasionally retain outside counsel because of conflicts, disciplinary proceedings in the police department (where obviously the city attorney cannot represent all parties) and in extremely technical areas where outside counsel has traditionally been hired (bond counsel and the like) . I would not recommend this approach at the present time. A second possibility would be to have the city hire an assistant city attorney who would work directly for the city and would take on a significant portion of the workload, probably most of the criminal prosecution for example. This approach has some attractive features to it and over the long term, might very well be appropriate since it can be done at significantly lesser cost than hiring a full time city attorney to address all issues. However, the problem with this approach is that I don't believe that the city at the present time wishes to add staff and, of course, this employee would have to be hired as would any other municipal employee. I have discussed this matter at some length with my partners. we have come up with a third approach that we believe has some merit. We have proposed to have the city increase the budget for city attorney activities by $10,000 in calendar Year 1992 and in subsequent calendar years. __I_n—­a­da-ITIon, we assume the usual incremental increases in the budget for the office of city attorney will occur. However, we would also another attorney who prosecution matters and least on a routine, day be cLiven an office at t at crimina complaint and issued under his or propose that Arnold & McDowell would hire would be assigned to handle criminal the affairs of the police department, at -to -day basis. This individual would also h lice de artmen an s a support so s could be prepared at the police department her signature. This would eliminate much • • Gary D. Plotz April 7, 1992 Page 5 transferring of documents between the police department and our office located in the Park Place building in addition to making it much more convenient to get questions answered prior to the issuance of complaints. This individual would be hired by the law firm of Arnold & McDowell and his benefits including malpractice insurance, health insurance, pension programs, an the like would be the responsibility of the law firm. Our office woul ire 1s a , u we would expect the city to have significant input. This proposal has several advantages for the law firm and those advantages are one of the reasons why we make the proposal. The staff support offered to this attorney is very important to our office because in the absence of support, we would need to bring a full time employee on board; as it is, we can probably continue with our present staff complement. I understand from the discussions with the chief that the department has sufficient support to assist in this effort without hiring additional personnel. • This individual would also be available to assist with other routine municipal matters as well as occasional nonmunicipal matters. From my standpoint, this would relieve myself of day -to- day work with criminal matters thereby allowing more time to be devoted to other affairs including planning and zoning questions, 1� ordinance revision and other issues, many of which presently receive no attention. l� There is one additional advantage and that is, of course, the fact that there would be backup available in the event I do something inconvenient like get hit by a truck or some similar calamity. St 4 If this concept appears attractive, I would appreciate City Council approval of the same so that we can eed ahead to locate the IV a can 1 a e Ideally, I would like to find someone wi ome prosecu ion experience. I would assume it would be Cp� appropriate to discuss this matter at the upcoming City Council meeting. Best regards. • cc: Steve Madson, Chief of Police February 20, 1992 Tracy E. Berglund - Legal Assistant McLeod County Title Services, Inc. 101 Hain Street South (101 Park Place) Hutchinson, Minnesota 55350 RE: Easement Release Bruce and Traci Fenske 307 Dale Street (McLeod Title File No. 7028 -92 -0000) Dear Tracy: The easement provided does not effect this parcel and . therefore may be released in conjunction with this parcel. It involves the north -east portion of the original Lot 48 of Lynn Addition and is not adjacent to the south 66 feet of the west 132 feet. If you have any questions or comments, please call. Singe.te1y, Jo P. Rodeb rg, P. E. Di ector of gineering • City Hall 37 Washington Avenue West (612) 537 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 �_ k' /� ff,iJ c>o Id ma K� Seam ' 4 ' �(rr Gob w,3 ro5' CA T-F- s o - RIVE VIEW iht SLo CoZ of :a , 3z- 134, 5 1052 7 'l, !"! ']a 1 634 Its s rsz 104 .1 z I r v r 1 5 a i I 1059. ^' 1 45.3 3 .. I \ 057 J, of fa 10 .4 5^ I a WET �L T 4 4 I5 la 12 P AT OF OT II 1 / .. as 7 V 1 i !r I •a wa .I �'� r ao ial as .. _ I I as as 3 27 LYN ADP 58.7 I I I I I '' � ! I 4 S 23 •s 23- 212 I 6_ i 046.4 6Fs -- -1 1 I I `a l 211 1 1 ro n I 120 I I 1 r `L 4a.• i I I I I 1 r M 3 =_ us 766 as q u I so 4I I s4 lal e r 4o I so I I 6 y 1 as 1 4 I y 'I 7 . LYINN �1DD. 7 12" I 44 n !Ja vs 31 32 10 236 ^' 10 • 3 13 12 ! W35 — 37 36 39 x 9 11 10 9 10 064.11 ��aa w 04.99 w ' -9 10 11 11 10 9 6 7 0 II 10 ..1 1 br 06, NN A D 6 19 f 0 fir?, I 9 ao 2 1y n 21 21 DDI N w 6 - 2 16 I I3 f aa Is 1 w n, Io 2 E 4 'QO 3 I I I 17 �0 7t' 1 3 14 qo 7 063. 1 I I �1 1 X21 2. F !01 56'a 29 "� 5 a IS 6 ¢V,- i � -/- 46 6 !n I! 30 52 - lOf,4 &2 1 27 a 53 " 1049.6 " 53 56 3 31 1 u " aI 37 3B F CSI %29 9 26 1 7 I " s's 45 32 AL RE U-H I 10 b s s 1C'6 1 m 106 25 V VISI N I w .59 F L T f _ 7 6 0 60 61 C, r 1 3-'-§8 4, 3 2 6. v 1140 .64'75 I 1 lip 6 9 • sa 'Aw 1 10 II 12 13 14 9 6 ' w 7 6^ 3 r InE 4 1 62.54 x 1p',F Sao'- " I I —t 1 1 6_.72 — 8 1 1 6 I d • C i 16 17 16 IS 11 06,. 2 10 yIa Z T F 4 3 . RELEASE OF EASEMENT This Release of Easement is made and entered into this day of April, 1992, by the City of Hutchinson. RECITALS: 1. On February 28, 1944, Martin Nissen and Caroline Nissen, husband and wife, granted an easement to the City of Hutchinson which easement was recorded in Book 21 of Miscellaneous Records at page 269. A true and correct copy of the easement is attached and marked as Exhibit "A" and incorporated as if fully set out herein. 2. The easement in question covers the following described property: The south 66 feet of the west 132 feet of Lot 48, Lynn Addition, McLeod County, Hutchinson, Minnesota. 3. The City of Hutchinson has reviewed the circumstances surrounding the easement and the need of the City of Hutchinson for the easement; NOW THEREFORE, for One dollar and other good and valuable consideration, the City of Hutchinson does release the above described easement as it relates to the following described property: The south 66 feet of the west 132 feet of Lot 48, Lynn Addition, McLeod County, Hutchinson, Minnesota. Dated: • CITY OF HUTCHINSON By: Paul L. Ackland Mayor Attest: is Gary D. Plotz City Administrator STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) On this day of April, 1992, before me a Notary Public, personally came Paul L. Ackland and Gary D. Plotz, the Mayor and City Administrator respectively for the City of Hutchinson, a municipal corporation, and who executed the foregoing instrument on behalf of the corporation. Notary Public This Instrument was Drafted By: G. Barry Anderson ARNOLD & McDOWELL 101 Park Place Hutchinson, Mn. 55350 Telephone (612) 587 -7575 Attorney I.D. No. 196X • • r�'iR' = t4:. r`.._�- Kati` � . • . EASEMWT " 10 "OW ALL MEN BY THESE PRESENTS, that we, Martin Nissen and Caroline Nissen, his wife hereinafter designated as the grantors, for and in consideration of the smm of $10.00 to us . is�hand paid, receipt of which said sun is hereby acknowledged, do hereby grant and convey to the City of Hutchinson, a Municipal Corporation in LcLeod County, Minnesota, as grantee add its successors forever, for sanitary sewer purposes only, a right of way and easement to .feet wide everr.and across Lot 48 Lynn Addition City of Hutchinson as shown in the records of the Register of Deeds in and for MoLeod . • County, state of Minnesote, the center line of which is described as follows: Beginning at a point on the North line of Lot 48 of Be id Lynn Addition 105 feet west of the Southwest comer of lot 32 of said Lynn Addition, thence s mtheasterly to a Pe14t on the East line of said Lot 48, Lynn Addition 35 feet South of the Northeast corner of Lot 48 of said Lynn Addition, McLeod county,Minn. The said right of way and easement includes the 'righb on the , . �•;; ' part of the said grantee and its successors to lay, construct and maintain a sanitary sewer, whidi said easement also includes the right forever of ingress and egress to, over and across the said lots for t he Purpose of making repairs:, alterations and maintenance of the said sanitary sewer including manholes, if such shall be deemed necessary by the said City, ea well as the right to do any • and all other things reasonably necessary and convenient to the City for theenjoyment of the said right of way and easement herein granted whether or not herein particularly stated and specified.. 0 • DAV D.ABHOLD OABT D. McDOwELi STEP A.ANDEBSOX O. BARHT ANDERSON' STEVEN S -HOOE LAU: A. FRETLAND DAVID A- DRUEOOEMANN PAUL D. DOVE•• JOSEPH N. PAIEMERT JAMES OTLET BICHAED O. MCOEE TIMOTHY A. FAFINSEI MART E. HORROCES CATHRYH D.REHER April 8, 1992 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 95350-2563 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 (612)587 -7575 FAA 16121 58T -4096 RESIDENT ATTORNEY O -BARRY ANDERSON OF come WILLIAM W.CAYEBON RAYMOND C. LALLIE■ PAUL M. BEOICH CHARLES R.URNICHAEL- S CEDAH LAKE ROAD MINNEAPO1.I6, MINNESOTA 55416 (61Y) 545-9000 MN TOLL FREE 600 - 340-4545 FAA (6D ) 545-1793 SOI SOUTH FOURTH STREET PRINCETON, MDVNESOTA 55371 (6m) 369-=4 FAX (612) 369-5506 Re: Purchase Agreement for Condominium (Liquor Store) Our File No. 3244 -91046 Dear Gary: y/56789910 APR 1 S92 1 RECEIVED mi BY- EZ As you know, the City Council met in a special meeting on Wednesday, April 1, 1992 to discuss the possible purchase of a condominium unit. The condominium unit would be located in the new Phase II development and would be dedicated to liquor store usage. several issues were raised in the context of the meeting which included the following: 1. The City Council felt the language on page 4 of the agreement dealing with the obligation for payment of real estate taxes was somewhat unclear. I discussed this point with Bill Franke, and he confirms that the purpose of this language was not in any way to obligate the City for the payment of the real estate taxes attributable to the Festival Foods unit. The City would pay whatever taxes are assessed against its building (likely to be zero) and a 12% proportional share of the taxes associated with the common elements. 2. Concerns were raised regarding windows. This is a design and construction issue and will be addressed later in the process. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / _ ) , " CERTIiED AS A HEAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE HAR ASSOCIATION O� Mr. Gary D. Plotz April B, 1992, Page 2 3. At present the purchase agreement is silent on the issue of whether or not the roof is a common element. In most condominiums, the roof would be considered a common element because it is usually a ballast type roof of singular construction. If this point is important to the City, Franke indicated that he felt we could work out a different arrangement, but it is my view that making the roof a common element is probably at worse a neutral event insofar as the City is concerned. 4. Erickson's was not willing to change the language of "equal" to not less than on paragraph 11(d) . The reasoning on this issue is that this paragraph is intended to be a "drop dead" paragraph and applies only if all else fails. In other words, the only time paragraph 11(d) "kicks in" is when the City has been forced out of the liquor business by state law and has been unable to sell the building to anyone else for a higher price. Under those circumstances, Erickson's would not want to be obligated to pay more than the 50% specified in the paragraph. As a practical matter, there isn't anything in the paragraph that would prevent the City and Erickson's from negotiating a different deal, at that point in time, regardless of whether or not the words "equal" or "not less than" are used. Under thv circumstances, I would recommend we not push the point and simply leave the language as is. 5. I did confirm, as requested, that the agreement as drafted would include the assessments which will be going into place next year. Under the agreement, we will be obligated to pay the City's proportionate share of those assessments. If you have any questions in connection with any of this information, you should feel free to contact me. Mr. Franke was going to prepare a final draft copy for execution and circulate the same. I would assume this will be an agenda item at the next regularly scheduled Council meeting. Thank you. Best regards. Very ARNO G. B GBA:lm • • • C April 14, 1992 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: LIQUOR STORE PRO -FORMA The council requested a look at pro forma numbers for the liquor store. I have used the numbers for 1991 and increased expenses for depreciaiton for building, fixtures, and interest expense. It was estimated building cost of $300,000 depreciated over 25 years. Fixture and Furniture cost of $100,000 depreciated over 10 years and become the additional depreciation cost in the pro- forma. In addition a $300,000 revenue bond with an anticipated interest rate of 6.9% is assumed. All numbers used are the same for expenses as incured in 1991. An estimated 5% sales increase would generate a net income of $132,573 a 10% sales increae would generate a net income of $167,535. There are broad assumptions that additional sales could be generated without any additional personnel needs. Common costs discussed in the agreement are not factored in the above numbers. Another assumption is the cost of heat and lights would be similiar to the present store. The cost for utilities in the pro -forma is what actual costs were for 1991. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 9- s, CROSS PROFIT 3 CITY OF HUTCHINSON_ 344,419.36 3 361,068.18 396,030.11 SALARIES 1 118,907.99 1 117,253.33 1 MUNICIPAL LIQUOR OISFE9SARY EMPLOYEE BENEFITS 3 31,266.91 2 5 PERCENT 10 Percent OPERATING_SUPPLIES_1S3 iN.90_2,251.50 s 1990 1991 0.05 0.10 SALES LICUOR -- 451,393,00 , - - -- 460,559.80 380.31 3 - LOGIS_COMPUTER_OPERATIONS__ 8 8,284,19- 7 7,395,65 1 1 .395.65 7,395.65 483,587.19 531,916.51 111.88 1 NINE 134,374.00 138,015.10 144,916.19 159,408.13 SMALL TOOLS X BEER _4_MISC. N i�9Q.00 1¢9,819,50 191,841.99 811,626,11 DEPRECIATION 1 MISCELLANEOUS 42,063.00 53,132.60 53,732.60 53,132.60 QUANTITY DISCOUNTS (1,875.00) (1,049.61) (1,019.61) (7,011.611 UTILITIES 8 TOTAL - X373,353.00_ -_ 1105 10199_ _1,113,029.21 PRINTING 6 PUBL 4 - _1,615,663.81 COST OF SALES 1,015,340.00 0.7622437569 1,060,688.63 0.7548805057 1,111,961.06 11219,633.16 CROSS PROFIT 3 317,013.00 3 344,419.36 3 361,068.18 396,030.11 SALARIES 1 118,907.99 1 117,253.33 1 117,253.33 117,253.33 -- - EMPLOYEE BENEFITS 3 31,266.91 2 26,014.25 2 26,014.25 26,014.25 OPERATING_SUPPLIES_1S3 iN.90_2,251.50 s s i8L16 2 2IBL]e 2,18116 __ _ OFFICE SUPPLIES 3 344.13 1 126.41 1 126.41 126.47 CLOTHING 6 PERSONAL EQUIP. 0 0.00 3 380.31 3 380.31 380.31 LOGIS_COMPUTER_OPERATIONS__ 8 8,284,19- 7 7,395,65 1 1 .395.65 7,395.65 MAINTERANCE- SUPPLIES 2 20.27 1 111.88 1 111.88 111.88 OTHER CONTRACTUAL 4 444.00 8 830.00 8 830.00 830.00 SMALL TOOLS X X5.41- 0 0.00 Q Q,00 0.00 DEPRECIATION 1 1,067.36 8 8,526.28 8 8,526.28 8,526.28 Rev Location Depreciation 2 20,800.00 20,800.00 -� ..__ CONMUHICATIOMS _____1,104.82__._ - - x,211.19_ 1 1,21LI9 - UTILITIES 8 8,179.91 7 7,310.26 1 - 1 PRINTING 6 PUBL 4 465.22 8 805.36 8 805.36 805.36 -_- GENERAL LIABILITY IRSURARCE 1 12047.00 + +5,111.00 + +S,11LOn x5 771.00--- - TRAVEL, SCHOOL, L CONFERENCES 1 149.40 3 346.03 3 346.03 346.03 CONTRACT REPAIR i MAINTENANCE 2 2,193.98 2 2,711.12 2 2,117.12 2,711.12 -- ---_AOVERTISING_ _ _ 3,361.12 3 3,835.85 _ _ 3,635.85 3,335.25 DUES 6 SUBSCRIPTIONS 3 310.00 6 640.00 6 640.00 640.00 RENTALS 0 0.00 5 52.00 5 52.00 52.00 MISC_ _- 104.59 5 521.50 5 521.50 TOTAL OPERATING EXP. 200,519.72 196,708.30 211,508.30 217,508.30 I - OPERATING INCOME - -- 116,433.28 147,111.06 -_ 143,559.88 OTHER REVENUES I EXPENSES - RISC. - 2,430.00- 11,611.41 Interest an Revenue Bond (20,700.00) (20,IC0.00) INTEREST 1,986.00 9,713.45 9,713.45 9,113.45 --. - -- IQTAL OTHER t0,It6.00 _-- .81,324.88 (10,986.SS)___(10,99E.SS7. -_ -__ - _NEIINCCNF - 126,849.28- 229,035.94 1 ?2,513.3 ? - 161,535.86- -_ TRANSFER TO GENERAL FUNO 110,000.00 110,000.00 . 15 years aeortize . Depreciation 6.97 Interest rate - tondaiul -- 10,800.00 -- $275,000 for 25 years -- Furniture 8 Equipnen 10.000.00 //77 8100,000 for 10 years � 5 f 90, 800. 0 April 13, 1992 Hutchinson Gary Plotz utilities City Administrator Commission City Hall 37 Washington Ave W Hutchinson, Minnesota Hutchinson MN 55350 225 michigan street 55350 RE: Agreement on Lawnmowing and Groundskeeping Services Through the City of Hutchinson Park and Recreation Department Dear Gary, As per our previous discussions, this letter is to establish, in writing, the agreement between the City of Hutchinson and Hutchinson Utilities Commission. The Hutchinson Utilities Commission will transfer ownership of one (1) 1984 Chevrolet Suburban from the Hutchinson Utilities to the City of Hutchinson and one (1) 1961 Allis Chalmers D -15 Tractor, rebuilt in 1987, with 1990 6' mower deck. • The transfer prices were based on the book price and the asset value. The price for the Suburban is $7,800.00 and for the Tractor with mower deck $3,000.00, for a total of $10,800.00. This amount to be placed into an account that the Utilities can draw against for the grounds services provided by the Park and Recreation Department. E. "Bud" Daggett President Thomas B. Lyke Vice President Jerry Cornell Secretary Theodore Beatty Commissioner W.T. Richards Commissioner Financial Advisor tarence Kadrmas, P.E. General Manager The Park and Recreation Department will then charge their time and material against the account and at some time in the future when the account is depleted, then the City of Hutchinson will make available invoice billings to the Hutchinson Utilities for Groundskeeping. City of Hutchinson Hutchinson Utilities Commission Gary Plotz City Administrator Clarence L. Kadrmas, P.E. General Manager Tel. 612J587 -4746 Fax 612!587 -4721 /D �� REGULAR COUNCIL MEETING APRIL 14, 1992 • _____ - - WATER & SEWER FUND *US Postmaster water bills postage 125.79 *Withhold Tax Acct employer contribution 800.04 AMI pump out oil 315.00 Ashbrook -Simon filters 123.52 Bennett Office tape 125.60 Carquest parts 40.76 Citizens Bank 4 savings bonds 200.00 City of Hutch April dental 337.81 City of Hutch April medical 2,883.07 Coast to Coast supplies 205.64 County Market bleach 7.51 Crow Chemical cleaners 81.55 Dyna Systems nuts & bolts 58.51 Elvin Safety Supply rain coats 128.67 Ericksons More 4 milk & cleaner 24.30 Farm & Home supplies 38.47 Feed Rite bottom body 66.66 Fitzloff Hdwe paint 12.99 Floor Care water wand 24.00 Fortis Benefits April LTD ins 116.44 G & K uniforms 203.26 Gopher State One Call March service 37.50 • Gov Training Service reg- D.Smoger 15.00 Hach Co. lab supplies 402.65 Hanson, Scott seminar expense 79.38 Hotsy ripper 339.00 Hutch Cenex gasoline 249.46 Hutch Fire & Safety tests & refills 84.00 Hutch Leader recycle ads 253.58 Hutch Telephone phone service 374.85 Hutch Utilities elec & gas 14,807.70 Hutch Wholesale supplies 60.46 ITT Fin Services overcharge refund 91.80 Junker March refuse 58,887.84 L & P Supply repair 15.02 Manchester Pkg Co. recycle bags 1,910.09 MN Dept of Revenue March sales tax 4,779.02 MN Mutual Life Ins April life ins 49.14 MN Valley Testing testing 454.00 MPCA annual fee 2,800.00 NCL lab supplies 178.46 PERA employer contribution 455.69 Powell, Jane recycle signs 50.00 Public Brand Software software 35.00 Quade Electric bulbs & repair panel 268.78 Sorensen Farm spreader rent 450.00 Standard Printing reports 67.00 • State of MN chemical fees 50.00 Stewart Energy Prod disposal 30.00 Stringer Bus Systems • Tri County Water Twin City Testing US Postmaster VWR Water Products �J 40 CENTRAL GARAGE FUND toner salt analysis postage meter buffers smart gun & meters 102.54 13.20 110.00 215.95 100.35 9,024.69 TOTAL 1102,761.74 *Withhold Tax Acct employer contribution 102.39 Allen Office pencil 4.88 Brandon Tire repairs 130.94 Camera Shop prints 5.18 Carquest supplies 531.90 Champion Auto supplies 205.08 City of Hutch April medical 345.67 City of Hutch April dental 43.79 Coast to Coast springs 7.20 Crow River Glass grinding 3.90 Floor Care cleaner 5.34 Fortis Benefits April LTD 13.53 G & K uniforms 76.42 Hutch Auto Salvage fuel tank 130.00 Hutch Wholesale supplies 249.96 Jerabek Machine parts 19.40 Jerry's Transmission brakes & bearings 1,136.00 J -Craft hitch installation 2,765.00 MacQueen Equip brooms 2,080.68 MN Mutual Life April life ins 5.67 Motor Vehicle sales tax & license 3,107.75 PERA employer contribution 59.96 Plowmans repair 55.80 Plowmans 2 Ford trucks 47,134.00 Schmeling Oil oil 52.50 Schramm Impl brake lining 73.84 Schuster Equipment hitch & attach 8,600.00 Sorensen Farm sprocket 8.75 Sweeney Bros seals 24.14 US Postmaster postage meter 5.80 Wigen Motor repairs 928.26 TOTAL $67,913.73 GENERAL FUND • *PERA -DCP employer contribution 28.71 *DNR registration fees 413.00 *DNR registration fees 190.00 *Withhold Tax Acct excise tax 21.32 *Withhold Tax Acct employer contribution 4,826.09 *MN Twins 46 tickets 555.00 *DNR registration fees 37.00 *DNR registration fees 501.00 *DNR registration fees 287.00 *US Postmaster April newsletter 212.36 Ackland, Paul meeting expense 21.90 Allen Office cleaner 2.92 Allen Office time sheets 7.88 American Welding oxygen 80.62 APWA book 50.00 Bennett service contract 10.00 Bennett Office paper, supplies 962.87 Bethke,S.& Drywall Spec housing rehab 1,785.00 Bethke,S.& TEK Mech housing rehab 2,200.00 Big Bear gloves, paint 32.09 Brandon Tire scrap tires 48.00 Brown,A.& Great Plains housing rehab 299.57 Cash Wise supplies 20.16 Century Labs weed killer 571.83 • Chamber of Commerce City of Hutch rent & equipment usage April dental 407.56 2,636.79 City of Hutch April medical 21,902.38 Clarey's Safety update kits 5,204.50 Coast to Coast patches 9.37 Coast to Coast parts 45.37 Coast to Coast supplies 101.23 Comm of Transportation hangar payment 700.00 Compton, Carolyn gloves & props 72.43 Copy Equipment bags 50.83 County Market supplies 11.90 Crow River Press sp /summer brochure 2,211.94 Crow River Vet boarding & euth 147.85 Cty Treasurer DL fees 159.00 Culligan Water salt & service 34.20 Curtis Industries wire ties 102.98 Eigen, Patsy skating props 12.99 Electro Watchman annual charge 156.00 Erickson Oil gasoline 6.53 Ericksons More 4 groceries 33.31 Family Rexall supplies 43.71 Family Rexall photos 18.33 Farm & Home supplies 33.82 Farm & Home supplies 289.52 Field, George meeting expense 12.00 Fitzloff Hdwe supplies 180.80 • Fitzloff Hdwe supplies 221.98 Floor Care supplies 809.01 Fortis Benefits April LTD 969.25 Franz Engineering blueline paper 211.27 G & K uniforms 654.93 Glenoe Uniforms uniforms 113.85 Government Trg Service 3 registrations 45.00 • Great Plains oak & screws 9.75 Greenbriar plants 48.95 Guardian Pest service 19.25 Hager Jewelry engraving plates 11.00 HCVN franchise fee 13,106.38 Henry's Foods towels 30.38 Home Bakery rolls 18.98 Hutch Cenex gasoline 2,535.15 Hutch Com Hospital laundry 13.05 Hutch Com Hospital back care lecture 70.00 Hutch Conv & Vis Bur Feb lodging tax 1,758.32 Hutch Fire & Safety recharges 18.90 Hutch Fire & Safety hydrotest scotts 156.00 Hutch F.D. General Acct registrations 673.23 Hutch Iron & Metal iron 26.92 Hutch Leader ads & notices 1,092.92 Hutch Plumbing repair 949.90 Hutch Tech College training 160.00 Hutch Telephone phone service 3,111.88 Hutch Utilities elec & gas 2,942.12 Hutch Utilities bulbs 397.19 Hutch Wholesale supplies 316.52 IAAI -MN Chapter reg- G.Field 165.00 Indep Info Service brochures 80.00 • Ink Spots ISIA forms endorsement fee 314.97 15.00 Just Pretend costume rental 25.00 K Mart supplies 42.15 Koepcke, Ellen refund soccer 8.00 Kokesh balls & tees 26.78 L & P Supply repair 15.00 L & P Supply u joint & carbs 33.71 Landscapers Supply blades 14.69 Laser Sales file rite 12.50 LETN -April service 288.00 Limberis, Christ transcript 97.50 Lundahl's lunches 59.50 Madson, Steve meeting expense 54.35 Mankato Mobil Radio radios 1,056.74 Marco files 91.90 Mark's TV connectors 10.99 McGarvey Coffee coffee 54.90 McLeod Coop Power electricity 1,031.30 Midwest Machinery probe & rake 40.00 MN Blueprint paper 77.58 MN Dept Public Safety police plates 6.00 MN Elevator elevator service 61.00 MN Mutual Life INs April life ins 410.13 Modern Mazda pull 2 cars out 80.00 Mogard, Steve training program 320.00 • Moon, Dolf meeting expenses 14.42 Nelson,D.& Holtz Co housing rehab 3,845.00 Nelson,D.& Landers Elec housing rehab 467.00 Norther States Supply equip parts 189.21 NTOA renewal 75.00 Olson's Locksmith lock repair 60.50 Parson, Ebba tour refund 34.00 • PC Express monitor & access 1,205.00 PERA employer contribution 4,670.39 PERA late payment penalty 10.00 PERA -DCP employer contribution 28.71 Peterson Bus Service bus trips 791.00 Pikal Music cords 19.90 Pioneer striper, sealers 780.00 Plaza Hdwe supplies 54.44 Plaza Hdwe bulbs 61.83 PPCT Mgnt Syst manuals 300.25 Pro Maintenance clean blinds 36.00 Quade Electric bulbs 132.37 RAK Industries rainjacket 59.89 Rossell, Robert Star Tribune 13.50 Saltman salt 93.00 Schmeling Oil kerosene 33.82 Schramm Implement shipping 5.90 Schramm Implement shipping 2.65 Security State Bank payment 424 231.80 Sewing Basket hem 5.35 Shoutz, Mark seminar expense 50.22 Simonson Lumber lumber 38.16 Southam Bus Comm ads 214.12 Specified Mech Syst gas valve 183.14 • Standard Printing Star Cablevision office supplies April service 144.76 6.79 State Treasurer 1st quarter surcharge 1,576.42 Streichers batteries & clipboards 278.20 TEK Mechanical repair 35.00 Tri County Water salt 110.00 Two Way Comm repair 116.95 U OF M 7 registrations 1,540.00 Up & Away Balloons show balloons 168.00 Urban Comm show equipment rent 974.25 US Postmaster postage meter 726.64 US West April service 98.54 Viking Int Prod VIP 162.46 Viking Signs sign work 10.00 Vostinar, Joe tape 4.69 Wahl, Orvis pipe 12.00 Wesley Pharmacy film 2.29 West Central Comm radio 691.00 Winn,L.& G.Anderson housing rehab 623.89 Winn,L.& Landers Elec housing rehab 65.00 Xerox contract payment 372.80 Brummond, Mary election judge 63.75 Brunner, Dolores election judge 63.75 Clabo, Arliss election judge 63.75 Daggett, Doris election judge 63.75 Frank, Fern election judge 61.63 Gilhousen, Jo election judge 63.75 Hagen, Ruth election judge 63.75 Johnson, Rosina election judge 68.00 Knigge, Darleen election judge 63.75 Kottke, Grace election judge 63.75 Lickfelt, Helen election judge 68.00 McLain, DeEtta election judge 68.00 Rolfe, DeLaine election judge 63.75 Schepers, Norma election judge 59.50 Schmidt, Harriet election judge 63.75 Seale, Pearl election judge 63.75 Tews, Clara election judge 63.75 Totushek, Norma election judge 61.63 Van Hale, Evelyn election judge 63.75 Weseloh, Phyllis election judge 63.75 Young, Elsa election judge 63.75 Ziegler, Elinar election judge 68.00 TOTAL $105,571.69 0 0 • • • BOND FUNDS l *Withhold Tax Acct employer contribution 126.42 Hutch Cenex gasoline 59.56 Hutch Wholesale parts 15.75 Hutch F.D.General Acct food 295.73 Casey Stotts mileage 58.05 Randy Redman rural mileage 4.32 Steve Schramm rural mileage 18.36 Jim Brodd rural mileage 12.42 John Reynolds rural mileage 5.40 Bruce Precht rural mileage 29.43 Orlin Henke rural mileage 2.43 Ed Homan rural mileage 6.48 Gary Forcier rural mileage 2.16 Brad Emans rural mileage 3.51 Putz, Stacy TOTAL $640.02 YOUTH CENTER *Withhold Tax Acct employer contribution 65.91 Cash Wise supplies 26.87 City of Hutch April dental 15.64 City of Hutch April medical 154.46 Coast to Coast brushes 6.37 Fortis Benefits April LTD 11.10 Henry's Foods supplies 245.60 Hutch Leader ads 29.04 Hutch Telephone phone service 32.29 Hutch Utilities elec & gas 105.18 MN Mutual Life Ins April life ins 4.62 PERA employer contribution 38.59 Petersen, Troy helper 20.00 Peterson, Jay helper 17.00 Putz, Stacy helper 59.50 Star Cablevision April cable 19.03 US Postmaster postage meter 2.61 Wakefield, Scott improvements 750.00 TOTAL $1,603.81 Comm of Transp agreements 146.60 :• • Hutch Utilities fixtures & poles 11,571.00 1992 TAX INC CONST LIQUOR FUND . *J.Krammer Enter relocation expenses 40,000.00 *MPCA permit fee 200.00 *A.& C.Christopher relocation 1,000.00 *Myron & Vivian Wigen purchase of property 253,014.80 *Evelyn Dobratz purchase of property 64,900.00 *McLeod Cty Recorder deed tax 772.20 *M.& V.Wigen balance on deposit 66.00 *Arnold & McDowell purch Menton property 36,826.50 McLeod Cty Recorder abstract costs 54.00 TOTAL $396,833.50 LIQUOR FUND An Linen towel service 44.01 A.H.Hermel supplies 26.50 Bernicks Pepsi supplies 60.98 City of Hutch employee ins 1,220.94 City of Hutch ins & Logis 2,077.97 City of Hutch lottery sales 12.00 City of Hutch payroll 3,828.41 City of Hutch lottery sales 930.00 City of Hutch water bill 82.47 Coast to Coast supplies 8.56 • Diamond Clear Ice Friendly Bev ice beer 103.60 751.20 Friendly Bev beer 92.60 Griggs Cooper wine & liquor 2,188.50 Griggs Coopers wine & liquor 2,350.25 Henry's Foods supplies 1,733.38 Hutch Fire & Safety service 28.95 Hutch Leader visitors guide 162.00 Hutch Sew & Vac service 27.95 Hutch Telephone phone service 81.55 Hutch Utilities elec & gas 463.01 Insurance Planners lottery bond 50.00 Jordan Bev beer 312.00 Jordan Bev beer 330.00 Junker refuse 166.78 KDUZ /KKJR radio adv 1,824.00 Lenneman beer 11,595.55 Locher beer 10,176.45 Northland Bev supplies 251.05 PERA employer contribution 154.33 PERA employer contribution 165.07 Quade Electric service repair 21.95 Sprengler Trucking freight 487.48 Triple G beer 28,127.55 Viking Coca cola supplies 349.18 • Withhold Tax Acct employer contribution 292.89 TOTAL $70,579.11 Jim and Sheree Hall vwf� April 3, 1992 Mayor Paul Ackland 37 Washington Ave W Hutchinson MN 55350 Dear Mayor Ackland, OUTREA I-Cau; f/rif/ea2f CENTER Afw 1992 AVID FOR YOL)R INFORMATION I want to respond to you subsequent to our conversation of April 1, 1992. The Board of Word of Life met concerning the assessment agreement given to us by the City. Please consider this to be our response. Our attorney, Bill Moeller, recently sent Barry Anderson a letter with specific Minnesota Statutes mentioned which deal with the repurchase of properties and the interest rate which may be charged. It was Bill's position that the repayment period and the rate of interest to be charged during that period is absolutely regulated by statute. The repayment period is to be ten years. The rate of interest to be charged is the prime rate of interest. This is simply set by statute. Notwithstanding the fact that we do feel we could rely on those statutes to establish the repayment period and rate of interest, we still remain willing to negotiate on the initial offer which was made to us. However, there are several proposals in your initial agreement which we, the Board, cannot agree with nor desire to be included in the agreement. Particularly important is the fact that the City has repeatedly characterized our repurchase as an auction. Statement No. 4 on Page 1 states: "Word of Life purchased the above - described property at public auction and alleges that said purchase was undertaken based on certain representations by Hutchinson relative to the assessments, which representations are expressly denied by Hutchinson." Word of Life merely exercised its right as a non- profit corporation to pursue repurchase of a plot of land following payment of assessments according to statements made by City staff. The legal ramifications of a repurchase vs. purchase at an auction are significant and substantial. Consequently, any agreement would have to state that this was a repurchase of property rather than purchase at an auction. In Statement No. 2 on Page 2, your proposed agreement states: "assessments shall accrue at the rate of 7.5 percent per annum from the date hereof." Word of Life did not agree to a 7.5 percent rate of interest. We only expressed a willingness to agree to a 7 percent rate. We would still express a willingness to be bound by a seven year, 7 percent type of agreement. P.O. Box 595 • Hutchinson, MN 55350 • (612) 587 -9443 �V Afw 1992 AVID FOR YOL)R INFORMATION I want to respond to you subsequent to our conversation of April 1, 1992. The Board of Word of Life met concerning the assessment agreement given to us by the City. Please consider this to be our response. Our attorney, Bill Moeller, recently sent Barry Anderson a letter with specific Minnesota Statutes mentioned which deal with the repurchase of properties and the interest rate which may be charged. It was Bill's position that the repayment period and the rate of interest to be charged during that period is absolutely regulated by statute. The repayment period is to be ten years. The rate of interest to be charged is the prime rate of interest. This is simply set by statute. Notwithstanding the fact that we do feel we could rely on those statutes to establish the repayment period and rate of interest, we still remain willing to negotiate on the initial offer which was made to us. However, there are several proposals in your initial agreement which we, the Board, cannot agree with nor desire to be included in the agreement. Particularly important is the fact that the City has repeatedly characterized our repurchase as an auction. Statement No. 4 on Page 1 states: "Word of Life purchased the above - described property at public auction and alleges that said purchase was undertaken based on certain representations by Hutchinson relative to the assessments, which representations are expressly denied by Hutchinson." Word of Life merely exercised its right as a non- profit corporation to pursue repurchase of a plot of land following payment of assessments according to statements made by City staff. The legal ramifications of a repurchase vs. purchase at an auction are significant and substantial. Consequently, any agreement would have to state that this was a repurchase of property rather than purchase at an auction. In Statement No. 2 on Page 2, your proposed agreement states: "assessments shall accrue at the rate of 7.5 percent per annum from the date hereof." Word of Life did not agree to a 7.5 percent rate of interest. We only expressed a willingness to agree to a 7 percent rate. We would still express a willingness to be bound by a seven year, 7 percent type of agreement. P.O. Box 595 • Hutchinson, MN 55350 • (612) 587 -9443 Mayor Paul Ackland April 3, 1992 Page 2 The third problem with the agreement is in Statement No. 6 on Page 3. That states: "The above - referenced sum and accrued interest, if any, shall become immediately due and payable in full to the City of Hutchinson upon the sale, transfer, or pledging of any interest in the above -said property. The City, at its option, may collect the full amount by either certification and assessment or by action in District Court." It is the desire of Word of Life to be treated the same as any other taxpaying entity in Hutchinson. The Board of Word of Life would like to know the statute or law empowering the City to collect all assessments in full upon sale or pledging the property as security. Our counsel is not aware of any such law. We desire only to exercise our legal rights as a church, to own and build on, or sell our property as desired. If indeed the city does have that ability, we would simply like to know from where that power is derived. Thank you for your consideration in this matter. As Pastor/President of Word of Life, l desire to work with the City and its staff as Word of Life builds for the future. I look forward to your response and hope that we have had an exchange of ideas prior to your next council meeting. Sincerely, Pasdr= . Hall JNH:kss 1] • • 0 703 F- 2nd Street Redwood Falls, MN 56283 Telephone (507) 637 -5300 Star Cablevision B,9v . ce., • E.otnp March 26, 1992 FOR YOUR INFORMATION City Clerk City of Hutchinson 37 Washington Ave W Hutchinson, MN 55350 Dear Sir: At this time Star Cablevision would like to present to you the 4th quarter franchise check, for the amount of $33,712.76. • If you have any questions or concerns, please contact our office at 1 -800- 678- 2798. Thank you for letting Star Cablevision serve your community. Sincere] Mark Machart Regional Manager 0 STA 630 Star Midwest, Inc. P.O. Box 1167 Fond du Lac, WI 54936 -1167 HUTCHINSON 05 MINNESOTA GROUP HUTCHINSON FRANCHISE FEE: 5.00% METHOD: REC DUE DATES: ANNUAL 3 -31 435-43 1989 BALANCE DUE: 31,711.07 JANUARY 77,765.57 JAN FEE DUE 3,502.95 JAN PAYMENTS 750.00 FEBRUARY 78,025.77 FEB FEE DUE 3,514.67 FEB PAYMENTS 750.00 MARCH 82,090.20 MAR FEE DUE 3,697.76 MAR PAYMENTS 32,461.07 APRIL 84,260.46 APL FEE DUE 3,795.52 APL PAYMENTS 750.00 MAY 77,575.09 MAY FEE DUE 3,494.37 MAY PAYMENTS 750.00 JUNE 71,973.82 • JUN FEE DUE 3,242.06 JUN PAYMENTS 750.00 JULY 82,190.79 JUL FEE DUE 3,685.69 JUL PAYMENTS 750.00 AUGUST 78,527.76 AUG FEE DUE 3,521.42 AUG PAYMENTS 750.00 SEPTEMBER 74,606.95 SEP FEE DUE 3,345.60 SEP PAYMENTS 750.00 OCTOBER 82,744.56 OCT FEE DUE 3,710.52 OCT PAYMENTS 750.00 NOVEMBER 71,089.17 NOV FEE DUE 3,187.86 NOV PAYMENTS 750.00 DECEMBER 89,519.75 DEC FEE DUE 4,014.34 DEC PAYMENTS., 750.00 GROSS REC, REV: 950,369.89 LESS TAXES (96,114.62) NET REC, REV: 854,255.27 FEE 1991: 42,712.76 LESS PAYMENTS: 40,711.07 BALANCE: 33,712.76,:' March 31, 1992 Ai?NOLD & MCDOWELL ATTOBNEYs AT LAw 5861 CEDAE LASE ROAD MINNEAPOLIS, MINNESOTA 5 5416 -1492 Marilyn Swanson Administrative Secretary City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 (612) 545 -9000 HN TOLL THEE BOO- 343 -4545 TAa (612) 545 -1793 RE: Cable TV and Related Issues Our File No. 3244 -92054 Dear Marilyn: OF COUNSKI. IIIT.T]AM M. CAMEYON 4T OND C. LALLIE■ PAUL X.HEOICH caAaLES H. uaxlcaAal" "I SOUTH TOLRTB STREET PRINCETON, MINNESOTA 55371 (612)399 -2214 TAE (612)369-5506 101 PARK PLACE HUTCHINSON, MINN25CTA 55350 (612) 597 -7575 PAS (612) 567 -4096 - R 22 • As you know at the last City Council, the mayor meeting raised a question as to when, or if, re- regulation of the cable television industry would occur. I am enclosing a copy of an article which appeared in the Wall Street Journal last week addressing this issue. Since that time, I am advised that there has been additional hearings and the bill has advanced. • I will keep you posted on all developments. Please have this correspondence and the article in question included in the next packet as a "for your information" item. Best regards. Very truly yours, ARNOLD W G. Barry Anderson GBA /pb Enclosure ' CEBTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A HEAL PROPERTY LAM' SPECIALIST HY THE MINNESOTA STATE BAR ASSOCIATION LAvTH a.AH m • oAaT n. r�nowsu. HTEVEH �. AaDilHON 0.5AHRT AFDEElOa' STEVEN s -EDGE LLRA E. THETLAND DAVID A. EHDEOOEMANN PALL D. DOVE" JOSEPH M. PAIEMEN -T JAMES UTLEY H]C HARD 0. McOEE CATHRYN D. HEBEH March 31, 1992 Ai?NOLD & MCDOWELL ATTOBNEYs AT LAw 5861 CEDAE LASE ROAD MINNEAPOLIS, MINNESOTA 5 5416 -1492 Marilyn Swanson Administrative Secretary City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 (612) 545 -9000 HN TOLL THEE BOO- 343 -4545 TAa (612) 545 -1793 RE: Cable TV and Related Issues Our File No. 3244 -92054 Dear Marilyn: OF COUNSKI. IIIT.T]AM M. CAMEYON 4T OND C. LALLIE■ PAUL X.HEOICH caAaLES H. uaxlcaAal" "I SOUTH TOLRTB STREET PRINCETON, MINNESOTA 55371 (612)399 -2214 TAE (612)369-5506 101 PARK PLACE HUTCHINSON, MINN25CTA 55350 (612) 597 -7575 PAS (612) 567 -4096 - R 22 • As you know at the last City Council, the mayor meeting raised a question as to when, or if, re- regulation of the cable television industry would occur. I am enclosing a copy of an article which appeared in the Wall Street Journal last week addressing this issue. Since that time, I am advised that there has been additional hearings and the bill has advanced. • I will keep you posted on all developments. Please have this correspondence and the article in question included in the next packet as a "for your information" item. Best regards. Very truly yours, ARNOLD W G. Barry Anderson GBA /pb Enclosure ' CEBTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A HEAL PROPERTY LAM' SPECIALIST HY THE MINNESOTA STATE BAR ASSOCIATION and Aing r mannerisms. 'at Boys, a rap Saatchi & Saatchi ogel Bates, Philip and comedian Joe Lite ad in which l in portrayed to 1985, when Ms. Midler to o You Wanna ble spot. After r Instead hired singers to belt imitation. Ms. y verdict after bicam "misap- year, a federal sco upheld that Mme Court let kd agencies in to play down once, saying it p legal impact. celebrities who case have been .example, dis- `ase In which ]son and Inter '.intas over a 11 With a Blue ice recorded. m New York 'ghat was part vier, though '+ending . bdler ruling] impact" on specific, in- lent of Hal], man in Man- ree that the to has at- ties all the own suits. 91e suit In claim was ids & MEDIA House Panel Gets Bill to Regulate Cable Television By MARY LL CAiLNEvALE Staff Reporter of THRWAu.ST EE JaVR} WASHINGTON —Rep. Edward Markey (D., Mass. i, chairman of the House Tele- communications subcommittee, unveiled a long - awaited cable television regulation measure that is expected to be passed by the panel next week. The legislation won praise from con- Sumer representatives and broadcasters. Rep. Markey plans to take up the bill Tues- day, and it could move swiftly through the full Energy and Commerce Committee. Whether consumers will see any bene- fits, however, is uncertain. The cable in, duslry, known for its financial muscle, op- poses reregulation. And the House Judi- ciary committee says it must first resolve thorny copyright issues that have drawn Hollywood studios into the fight. If the bill makes it through the House, it would be reconciled in a conference com- mittee with a Senate bill passed in Febru- ary. But the White House has threatened a veto; instead of reining in cable rates, the adm nistration wants to allow telephone companies to compete head-to-head with cable companies. Yesterday, committee Republicans were called to the White House for an hour-long meeting with Chief of Staff Samuel Skinner and domestic pol- icy adviser Clayton Yeutter- The White House has been trying to drum up opposi- tion to the bill so the president won't be in the position of vetoing popular consumer legislation just before an election . Under the bill, the Federal Communica- tions Commission would establish a pricing formula. Local franchising authorities, fol- lowing the FCC guidelines, could regulate FOR YOUR INFORMATIJ a basic tier of cable service that includes all broadcast stations, even so-called Su- perstations. That may prompt more cable operators to include the ESPN sports chan- nel In the basic tier because superstations' big drawing card is sports. The Senate bill would regulate a basic tier of local broad- cast stations. The FCC also would be required to de- velop guidelines for detecting "renegade" cable operators and rolling back exorbitant prices for cable programming. All regula- tion would end once a cable operator faces effective competition. In addition, the bill would require cable companies that own programming units — such as Time Warner Inc. and Tele -Com- munications Inc. —to sell programming to cable industry competitors without dis- crimination. So-called wireless cable and other would -be competitors see that provi- sion as the key to their future. The bill also would bar cable operators from using a local broadcast signal without the broadcaster's permission, opening the way for station owners to negotiate with cable operators for money, channel posi tion or other compensation. Meridian Bancorp Acquisition READING, Pa. — Meriidian Bancorp Inc. said it agreed to acquire Peoples Bancorp Inc.. Lebanon, Pa.. for about 571 million in stock. The letter of intent calls for Meridian to tssue one common share for each Peoples share. Peoples, with assets of S143 million, has four branches in Lebanon County, Pa. The closely held company has 696.000 shares outstanding. The exchange ratio could be adjusted slightly, depending on Meridian's share price at the closing, expected in early April. In over-the-counter trading, Merid- ian closed yesterday at S26, up 25 cents. 'deridian, with assets of $11.3 billion, is the fourth- largest bank holding company in Pennsylvania. no D�OCe551ng. FF ider in the'eid o 1 numDb 1 'sled in THE Unicol May 7 By Staff Reporter TORONTO it completed a (USS'189.5 mill could result i and Edward I tempt to contr Canada's sea Unicorp h nance a C5120 31 and to fin CS197 millior tamed the fw cihty and a 60% interest rity. Compat retain financ sible sale of "We've gi Ing off our n' Leech, pres cer of Unic( maximize t While the troll block hl enough casi could also f by compar Bronfman f Energy an( Hees Int, chant banl trolled by and their r tial restru( Guarantee bled real e ergy cony the compa with a jo group ha seats. From and Bras( ing comp; I their Un Im- ppurt� v nP • E • • SOLID WASTE ABATEMENT FORM LOCATION: HUTCHINSON HAULER: AAGARD WEST, INC. FOR MONTH ENDED March 31, 1992 R YOUR /N I certify that the above stated figures are an accurate account and that the reported information will not be used for abatement totals or reimbursements from any other city or recycling program. The materials collected have been released to a legitimate recycler per Minn. Stat. 115A.03 subd. 25b. Local markets: McLeod Recycling Center, D 6 J Recycling, KALCO Recovery. Date: April 2, 1992 Kenn Mierk am- Route Manager 332-8412 or 467 -2999 5 ee addan010" ror drop CONVERSION FACTORS Newspaper TOTAL NUMBER OF STOPS MONTH FO,r cu. yd. Glass = .4 1v'41) -10 cu. PERCENTUPARTICIPATIONLERSS Mixed Cans 49683% ton / cu. RESIDENTIAL COMMERCIAL = .02 APARTMENTS MATERIAL cu. yds. tons cu. yda. tons cu. yds. tons ---------------------------------------------------------------------------- NEWSPRINT 91.50 26.54 8.00 2.32 15.00 4.35 CLEAR GLASS 30.50 12.20 2.00 .80 4.25 1.70 GREEN GLASS 10.00 4.00 .37 .15 .76 .30 BROWN GLASS 7.00 2.80 .99 .40 .52 .21 MIXED CANS 43.00 4.30 7.91 .79 15.00 1.50 PLASTIC 151.75 3.04 11.24 .22 22.50 .45 OFFICE PAPER 18.50 3.70 CARDBOARD 170.00 25.50 ----------------------------------------------------------------------------- TOTALS 333.75 52.87 219.00 33.88 58.03 8.51 I certify that the above stated figures are an accurate account and that the reported information will not be used for abatement totals or reimbursements from any other city or recycling program. The materials collected have been released to a legitimate recycler per Minn. Stat. 115A.03 subd. 25b. Local markets: McLeod Recycling Center, D 6 J Recycling, KALCO Recovery. Date: April 2, 1992 Kenn Mierk am- Route Manager 332-8412 or 467 -2999 5 ee addan010" ror drop CONVERSION FACTORS Newspaper = .29 ton per cu. yd. Glass = .4 ton per cu. yd. Mixed Cans = .1 ton per cu. yd. Plastic = .02 ton per cu. yd. Office Paper = .2 ton per cu. yd. Cardboard = .15 ton per cu. yd. box data ADDENDUM TO RECYCLING REPORT CITY OF HUTCHINSON DROP BOX RECYCLING FOR MARCH 1992 ITEM CU. YD. TONS NEWSPRINT 79.00 22.91 CLEAR GLASS 17.50 7.00 GREEN GLASS 3.25 1.30 BROWN GLASS 3.38 1.35 MIXED CANS 50.00 5.00 PLASTIC 98.00 1.96 TOTALS 251.13 39.52 AAGARD WEST, INC 11 0 0 DAVID B. ARNOLD • • April 6, 1992 ARNOLD & MCDOWELL ATTORNEYS AT LAW °5881 CEDAR LANE ROAD MIA- NEAPOISS, MINNESOTA 55416 -14 \' (612) 545 -19000 MN TOLL PREE BOO- 343 -4545 FAX (612) 545-1793 Or o5O1ISEL WILLIAM W. CAMERON RAYMOND C. LALLIER PAUL ]l. BEOICH CHARLES R.CARMICHAEL" 501 SOUTH FOURTH STREET PHINCETON, NDINE9pTA 55371 (612) 359 -2214 FAX (6 @) 389 -5506 101 PARR PLACE HUTC HIN SON, MINN850TA 53350 (612) 5E7-7575 PAX (612) 387-4096 Mr. Gary D. Plotz Hutchinson City Administrator v01 R I �Rh1ATION �r Hutchinson City Hall F_.� (� = 37 Washington Avenue West Hutchinson, MN 55350 Re: Junker Sanitation, Inc. - 1992 Refuse Contract Our File No. 3188 -92212 Dear Gary: I trust you had a pleasant trip to the South. 567 I am enclosing a copy of my correspondence to attorney John Cairns as well as a copy of John's letter to me of April 3, 1992. It would be my opinion that the Refuse Committee should not be involved now that the city has adopted an organized collection resolution. The committee certainly should not be involved in considering any proposals made by Junker, particularly, since there seems to be some concern on his part regarding his competition. Please do not hesitate to contact me should you have any questions in connection with the foregoing. Thank you. Best personal regards. GBA/pb Enclosures cc: Paul L. Acklund 3188 \212- 1tr.02 'CERTIFIED AS A CIVIL TWAT SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION HT D. YCDOw •OA STEVEN A. ANDERSON O.HARRY ANDERSON' STEVEN S. HOOE LAURA R- FRESLAND DAVID A. BRDEOOEHANN PAUL D. DOVE" JOSEPH M. PAIEMENT .LAMES UTLEY RICHARD O. MCOEE TIMOTHY N. FAFINSEI MARY E. HORROCES CATHRYN D.HEHER • • April 6, 1992 ARNOLD & MCDOWELL ATTORNEYS AT LAW °5881 CEDAR LANE ROAD MIA- NEAPOISS, MINNESOTA 55416 -14 \' (612) 545 -19000 MN TOLL PREE BOO- 343 -4545 FAX (612) 545-1793 Or o5O1ISEL WILLIAM W. CAMERON RAYMOND C. LALLIER PAUL ]l. BEOICH CHARLES R.CARMICHAEL" 501 SOUTH FOURTH STREET PHINCETON, NDINE9pTA 55371 (612) 359 -2214 FAX (6 @) 389 -5506 101 PARR PLACE HUTC HIN SON, MINN850TA 53350 (612) 5E7-7575 PAX (612) 387-4096 Mr. Gary D. Plotz Hutchinson City Administrator v01 R I �Rh1ATION �r Hutchinson City Hall F_.� (� = 37 Washington Avenue West Hutchinson, MN 55350 Re: Junker Sanitation, Inc. - 1992 Refuse Contract Our File No. 3188 -92212 Dear Gary: I trust you had a pleasant trip to the South. 567 I am enclosing a copy of my correspondence to attorney John Cairns as well as a copy of John's letter to me of April 3, 1992. It would be my opinion that the Refuse Committee should not be involved now that the city has adopted an organized collection resolution. The committee certainly should not be involved in considering any proposals made by Junker, particularly, since there seems to be some concern on his part regarding his competition. Please do not hesitate to contact me should you have any questions in connection with the foregoing. Thank you. Best personal regards. GBA/pb Enclosures cc: Paul L. Acklund 3188 \212- 1tr.02 'CERTIFIED AS A CIVIL TWAT SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION • LAN' OFFICES BRIGGS AND DIORGAN PROFESSIONAL ASSOCIATION 2400 I D S CENTER >IINNEAPOLIS, MINNESOTA 55402 TELEPHONE '012' 334 -0400 FACSIMILE '0121 334.0050 WRITERS DIRECT DEAL NUMBER (612) 334 -8532 April 3, 1992 G. Barry Anderson, Esq. Arnold & McDowell 101 Park Place Hutchinson, Minnesota 55350 -2563 • Dear Barry: Re: Junker Sanitation, Inc. - 1992 Refuse Contract Your File No. 3188 -92212 56+ 97\ APR 1992 RECEIVED BY� SAINT PAUL OFFICE 2200 FIRST NATIONAL RUNE BUILDING SAINT PACL,VINNENOTA OJgI TLLEPRONE M2 ffii -EE00 FACSIY1L �E12 22D -E O I came away from the public hearing on Wednesday with both assurance that the City knows that it must negotiate exclusively with our client on the hauling contract, but with concern as well. I would have preferred to have you point out to the City Council that they could avoid the entire 180 -day process by negotiating directly with Junker under §4(g) of the Statute; we nevertheless reached the same conclusion through your advice to the Council that they must deal with our client only for the first 90 days. I hope that the Council has the impression as well that the negotiation with our client must be a serious effort to reach a contract. It is our intention to begin discussions with you soon regarding the terms of such a new contract and terms will be commercially reasonable by any measure. We assume the City will respond in kind. In other words, I hope that the City Council and staff are cognizant of the obligation they have to bargain in good faith and make an effort to negotiate a new contract. The concern I have goes to the work of the Refuse Committee appointed by the Mayor. At least two members of that committee are either currently employees or owners of the recycling contractor /landfill operator or have recently been so employed. It is uneasy for • us to imagine that the waste hauling issues will be fairly considered by a committee where our direct competitor (particularly on the recycling) has a major position. There can be BRIGGS wvn MORGAN • little doubt that Aagard West will immediately initiate commercial hauling in Hutchinson, given the opportunity come July 1. 1 assume the Council is fully aware that we do not intend to simply stand by quietly while our client's economic rights and stake in the commercial hauling are avoided by the City. The apparent position of the Mayor and the Refuse Committee regarding commercial hauling in the City, given particularly the influence on that decision by our competitors who would gain an advantage, suggest that it may be very difficult for the City to approach negotiations with our client in good faith, as we believe is required under the Ordinance. In any event, I look forward to further discussions with you on these topics. rs, A. Cairns JAC/bk cc: Jim Junker • 628196 • April 6, 1992 ABNOLD & MCDOWELL ATTORNEYS AT LAw 5881 CEDAR LAxE RoAD MINNEAPOLIS. MINNESOTA 55416-1492 (612)545-9000 MS TOLL FREE 800-343 -4545 PAX (612) 545 - V93 John A. Cairns Briggs and Morgan Law Offices 9400 IDS Center Minneapolis, MN 55402 RE: Junker Sanitation, Inc. - 1992 Refuse Contract Our File No. 3188 -92212 Dear John: Or CODHSSL ASWAN M_UMEBON RAYMOXD C. LALLIER PAUL M.BEOICH CHARLES R. CARMICHAEL" 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 389 -2214 FAX (612) 359 -5506 101 PARS PLACE HUTCHINSON, MINNESOTA 55330 1612) SB7 -7375 FAX (612) 387 -4096 ^34567• r ? . I have your letter of April 3, 1992 and this correspondence is in response. First, you are correct that I have advised the City Council for the City of Hutchinson to negotiate initially with Junker Sanitary Services, Inc. Second, this letter also confirms that our meeting set for today (Monday, April 6, 1992) has been rescheduled at your request pending Mr. Junker's return from Florida tomorrow. I will wait to hear from you further regarding your availability for a meeting. I would be available on either Thursday afternoon or Monday, at least at the present time. Third, I would be remiss if I did not respond to the last paragraph of your letter. The City Council for the City of Hutchinson will carefully consider any proposal made by Junker Sanitary Services, Inc. and will make the decision that it feels is in the best interests of the residents of the City of Hutchinson. Without reprising the litigation in its entirety, it is fair to say that the city has legitimate concerns about the willingness of Junker to cooperate given Junker's hostile attitude of the last several years. Particularly with respect to any continued exclusivity on the subject of commercial garbage hauling, your client will need to demonstrate that such provision is in the best interests of the City of Hutchinson. Given the fact that the city has already been sued once due to an exclusivity provision, and wrongly so I might • add, in the city's view, it may not be easy to convince the city of the advantages of an exclusivity arrangement, if any. 'CERTTPIED AN A CI\ -IL TRIA1_ SPECIALIST B1 THE 41NNESOTA STATE BAR ASSOCIATION ' -( "f.R T]FI FIt wn w 1l F.AL 1•HUPY HTI I_AM SPP.('IALIST Bl' 1"11F 41NSFS.IIA STATF DAR An�(K IATIIjN D. A •]LVfD K)IWZ OAiT D. MCDOItE11 STEVEN A. ANDERSON O. HARRY ANDERSON' STEI-EN S. HOOF LAURA S. FAETLAND DAVID A. BRU'EOOEHA. \-S PALL D. DOVE" JOSEPH M. PAIEMENT JAMES UTLEY RICHARD O. NCOEE CATHRI'N D. REHER April 6, 1992 ABNOLD & MCDOWELL ATTORNEYS AT LAw 5881 CEDAR LAxE RoAD MINNEAPOLIS. MINNESOTA 55416-1492 (612)545-9000 MS TOLL FREE 800-343 -4545 PAX (612) 545 - V93 John A. Cairns Briggs and Morgan Law Offices 9400 IDS Center Minneapolis, MN 55402 RE: Junker Sanitation, Inc. - 1992 Refuse Contract Our File No. 3188 -92212 Dear John: Or CODHSSL ASWAN M_UMEBON RAYMOXD C. LALLIER PAUL M.BEOICH CHARLES R. CARMICHAEL" 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 389 -2214 FAX (612) 359 -5506 101 PARS PLACE HUTCHINSON, MINNESOTA 55330 1612) SB7 -7375 FAX (612) 387 -4096 ^34567• r ? . I have your letter of April 3, 1992 and this correspondence is in response. First, you are correct that I have advised the City Council for the City of Hutchinson to negotiate initially with Junker Sanitary Services, Inc. Second, this letter also confirms that our meeting set for today (Monday, April 6, 1992) has been rescheduled at your request pending Mr. Junker's return from Florida tomorrow. I will wait to hear from you further regarding your availability for a meeting. I would be available on either Thursday afternoon or Monday, at least at the present time. Third, I would be remiss if I did not respond to the last paragraph of your letter. The City Council for the City of Hutchinson will carefully consider any proposal made by Junker Sanitary Services, Inc. and will make the decision that it feels is in the best interests of the residents of the City of Hutchinson. Without reprising the litigation in its entirety, it is fair to say that the city has legitimate concerns about the willingness of Junker to cooperate given Junker's hostile attitude of the last several years. Particularly with respect to any continued exclusivity on the subject of commercial garbage hauling, your client will need to demonstrate that such provision is in the best interests of the City of Hutchinson. Given the fact that the city has already been sued once due to an exclusivity provision, and wrongly so I might • add, in the city's view, it may not be easy to convince the city of the advantages of an exclusivity arrangement, if any. 'CERTTPIED AN A CI\ -IL TRIA1_ SPECIALIST B1 THE 41NNESOTA STATE BAR ASSOCIATION ' -( "f.R T]FI FIt wn w 1l F.AL 1•HUPY HTI I_AM SPP.('IALIST Bl' 1"11F 41NSFS.IIA STATF DAR An�(K IATIIjN John A. Cairns April 6, 1992 Page 2 Fourth, the underlying presumption to your letter seems to be that the city has some obligation to extend Mr. Junker's contract. There is no statutory authority for that position. Further, I have discussed the history of this statute with some members of the legislature's research staff who also don't agree with your feeling that the city must adopt an organized collection system. Such a system is intended to be "permissive" not mandatory. Fifth, thank you for raising your concerns about the Refuse Committee. I don't believe there is anything in the statute that prohibits the city from having such a committee, particularly, when dealing with these kinds of issues which have become much more complex. On the other hand, I certainly can understand your concerns. Please be advised that any proposals made by Junker will be reviewed with appropriate employees of the City of Hutchinson and City Council members. The committee will not be asked to be involved in any negotiations with Junker. • I look forward to receiving a proposal from your office. Thank you. • Very truly yours, n ARN G . 'BaZtT- Anderson GBA\pb cc: Gary D. Plots Paul L. Acklund 212 -ltr. 01 . C March 30th, 1992 Edwin Homan, Jr. Zoning Administrator McLeod County Courthouse 830 -11th Street East Glencoe, MN 55336 RE: Old Hutchinson Municipal Landfill Dear Mr. Homan; FOR YOUR INFORMATION The City of Hutchinson has experienced erosion problems at the Old Hutchinson Municipal Landfill along the Crow River behind the Armory due to a change in the river channel. We have been working with Dr. Gary Parker at the University of Minnesota through a grant; however, the grant was unable to fully fund the study of the problem. Dr. Parker's assistant, Tom McDonald, who previously worked on Isthe project, now works at Barr Engineering Company. Mr. McDonald and Bob Obermeyer (Barr Vice President /Water Resources Director) have prepared the attached proposal to complete the required mitigation study. • The City of Hutchinson is requesting consideration of utilizing the McLeod County Solid Waste Abatement Fund to help finance the $8,800 study and project design phase of the project. The City also respectively requests that consideration be granted in the future for construction of the required mitigation. Please let me know if you have any questions or comments. Thank you for your consideration. John P. Rode rg Director of Iffigi JPR /pv cce Gary D. Plotz, City Administrator klSayor and City Council Paul Melchior, McLeod County Environmentalist City Hall Parks &Recreation PoliceDeyarhnent 37 Washington Avenue [Nest 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (611) 587 -2975 (612) 587.2242 Hutchinson, Minnesota 55350 - P,mfed nn wivcicd - Barr • Engineering Canpany 8300 Norman Censer Onve Aknneapoks. MN 55437 -1026 Phone: (612) 832 Fax (612) 835 -0186 March 25, 1992 Mr. John Rodeberg Director of Engineering City of Hutchinson 37 Washington Avenue west Hutchinson, Minnesota 55350 Re: Stream Diversion Design for the South Fork Crow River: Hutchinson Dear Mr. Rodeberg: Barr Engineering Company is pleased to submit the following work plan and cost estimate for the preparation of a Stream Diversion Design for the South Fork Crow River at the old Hutchinson municipal landfill. This diversion plan is necessary to halt the contamination of the river from the • old municipal landfill, resulting from the erosion of the new stream channel into the buried material. Our work plan is divided into two phases: Project Design and Construction Observation. Because it is not known at this time whether the project will be let for bids or the City will undertake the construction, this submittal addresses only the Project Design phase. The first task recommended for the Project Design consists of collecting existing information, including aerial photographs, stage- discharge data for the river and hydraulic information necessary for the design of the stream diversion and stabilization of the eroded area on the landfill site. In addition, river cross sections in the area of the failure will be taken to determine the river channel geometry. In the old channel section, the survey will enable a determination of the amount of sediment deposition that has occurred. in the current channel section, the degree of erosion, cutting, into the landfill will be determined. Stream sediment samples will also be collected for use in the design of the stabilization plan. The number of samples collected will be determined in the field and be dependent on the characteristics of the sediment and our design requirements. From the information collected, the design of the diversion dikes and /or permeable dikes, as well as any additional measures which need to be taken, such as channel clearing and landfill stabilization will be undertaken. Our work will include the preparation of construction drawings and technical specifications for the stabilization of the failure area and the diversion of the river. Our proposed plan will be discussed and coordinated with the recommendations of Dr. Gary Parker, University of Minnesota, an expert in the • area of sediment transport. • Mr. John Rodeberg !larch 25, 1992 Page 2 At the initial phase of the project, a meeting with representatives of the City of Hutchinson, Minnesota Pollution Control Agency, Minnesota Department of Natural Resources, Army Corps of Engineers, and Barr Engineering will be held to discuss design concepts, receive input from these agencies to be incorporated in the project design and the permit requirements of the agencies. We will assist the City in preparing and obtaining the necessary permits for the project. The construction documents will be submitted to the permitting agencies for their review and approval. A follow -up meeting with the agencies will be conducted to answer questions regarding the project. We propose to complete the work as outlined on a time and expense basis at a cost not to exceed $8,800 without written authorization. A copy of the estimated hours and our current fee schedule is attached for your reference. We will be happy to attend additional meetings as directed by the City on a time and expenses basis in addition to the above cost. If the City desires to modify the scope of the work plan as outlined, we will be happy to provide a revised work plan and cost estimate. We will be able to begin work immediately upon notification to proceed. The cross- section survey will be somewhat dependant on the river stage. When possible, we will try to minimize costs by coordinating field visits, etc. • with other ongoing projects with the City. The second phase of the project deals with the construction observation of the improvements. We will be available to assist the City in any aspects of the construction observation ranging from being on -site full time to being available to answer questions as the project proceeds. Prior to the commencement of construction, we will be happy to submit a work plan and cost estimate for this phase of the project. We look forward to the opportunity of working with the City on this project. If you have any questions, please call either Tom MacDonald or me at 832 -2600. RCO:pls Enclosure • !_ Sincerely, Robert C. Obermeyer, P, Vice President SOUTH FORK CROW RIVER DIVERSION TIME AND COST ESTIMATE HUTCHINSON - CROW RIVER DIVERSION ESTIMATED HOURS STAFF CLASS PRINCIPAL PROFESSIONAL PROJECT CONSULTANT FIELD WORD DRAFTING/ —> ENGINEER ENGINEER MANAGER (GARY PARKER) TECHNICIAN PROCESSING CAD WORK ELEMENT TASK 1 - OFFICE DATA COLLECTION A Colleot Aerial Photos 1 B Review Stago-Dlecharge Data 2 TASK 2 - FIELD DATA COLLECTION A Cwoee- Section Survey 1 16 14 B Sediment Samples end Anelyale 2 2 C Data Compilation 6 8 TASK 3- STREAM DIVERSION DESIGN 2 4 24 2 8 TASK 4 - MEETINGS 2 A Initial Meeting 4 4 B Design Review 4 4 TASK 5- REPORT A Draft Submdtd 2 2 16 8 4 B Fnal Submittal 1 8 4 4 TASK 6 - PERMIT APPLICATION 1 2 4 SUB-TOTAL HOURS 6 17 87 2 24 14 18 TOTAL COST $8,800.00 0 • • n u 1992 Fee Schedule Principal Engineer /Scientists ............... ............................... $90- 135 Senior Engineer / Scientists ...................... ............................... $65-95 Engineer /Scientistl .................................. ............................... $40-60 TechnicalWriter ..................................... ............................... W-55 Technicianz .............................................. ............................... $25-65 • Librarian/Information Specialist ............ ............................... $25-55 SupportService3 ..................................... ............................... $20-55 Any amount not paid within 60 days of the date of the invoice shall bear interest from the date 10 days after the date of the invoice at a rate equal to the lesser of 18 percent per annum or the highest rate allowed by applicable law. A five percent (5%) mark -up will be added to subcontracts for professional and construc- tion services (such as technical consultants, well driller, soil exploration firms, and testing laboratories) to cover overhead expenses. 'Includes biologists, chemists, hydrogeologists, geologists, industrial hygienists, soil scientists, meteorologists, and other environmental scientists. Zlncludes surveyors, drafters, CADD operators, water quality samplers, computer specialists, safety technicians, interns, and data management technicians. 3includes word processing, report production, and other clerical. •DAVID N. AILNOLD DART D. INDOMELL ST60EN A. ANDERSON O. BARRT ANDERSON' ST£TEN B. HOOE LAURA K.rRETLAND DAVID A. BRULOOEIIANN PAUL D. DOVE" JOSEPH N. PAIEMENT JAMES UTLRT RICHARD o. XCGEE TLYOITIY W. PATINSII MAYS E. HOYROCEB CATHRYN D. REB£H • • April 2, 1992 ARNOLD & MCDOWELL ATToRNEYs AT LAW 101 PARK PLACE HurcHINSON, MINNESOTA 55350 -2563 Ms. Sandy Becker D.D. Cable Partners, L.P. 235 Montgomery Street Suite 420 San Francisco, CA 94104 (612) 587 -7575 FAX (612) 567 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON RE: Franchise Transfer from Star Cablevision Our File: 3244 -92054 Dear Ms. Becker: or COUVIRL MLLIIAM M. CAMERON HATMOND C. L.ALLI ER PAUL M.BEOICH CRAIILES 4.CARMICHAEL*' 5861 CEDAR LASE ROAD MINNL'AL LIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL TREE 800-343 -4545 FAX (612)645 -1793 501 SOUTH POVRTH STREET PRINCETON, MINNPSOTA 55371 (612) 389 -2214 FAX (612) 369 5506 FOR YOUR INFORMATION FCEfV",D c I write to you today in my capacity both as chairman of the cable t.v. advisory committee for the City of Hutchinson and city attorney for the City of Hutchinson. I have this morn- ing talked to the Moss & Barnett Law Office regarding thier review of the financial capabilities of your group insofar as this transfer is concerned. Although I have not seen the report, and I will reserve any comment on those issues until I do see the report, from the telephone conversation that I had it would seem that their are no obvious road blocks to this transfer and it is reason- able to be considering the remaining issues that need to be resolved prior to the approval of any transfer of the existing franchise. it would be my intention to ha nutcninson city council. Tne city council does meet on the 14th of pri and if we can work out all of the details, per- haps it would possible to be considered at that meeting. The deadline for submitting paperwork and resolutions is April, 10, 1992. If the financial issues have largely been removed, it seems to me the following questions remain for consideration between the City of Hutchinson and D.D. Cable Partners: 'CERI IED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA SPATE BAY ASSOCIATION "CERTITIED AS A HEAL PROPERTY LAM SPECIALIST By THE MINNESOTA STATE BAR ASSOCIATION Ms. Sandy Becker April 2, 1992 Page 2 • 1. HCVN Equipment Fee. Under an agreement reached with North American, and continued by Star, there is a .35C per subscriber charge for equipment purchases by Hutchinson Community Video Network, Inc., our local public access channel. This agreement has work- ed well and we would anticipate it would be continued. The franchise documents will need to be amended to reflect the fee. 2. Coordinator Salary and Equipment Charges. Under the original agreement between the City of Hutchinson and the then franchise holder (I believe it was North American) , $12,000.00 was contributed to the coordi- nator's salary on an annual basis plus $2,000.00, also on an annual basis, for equipment. These levels have not been adjusted in over 12 years. There will need to be discussion on those points. 3. Technical Audit. In connection with the transfer of the franchise, the city solicited bids from sev- eral different vendors for the purpose of conduct- ing a technical audit of the system. Those bids came in at approximately $5,000.00. Because of the present cash crunch created by budget deficits at • the state level, the city council has held the bids and is not awarded the contract for the purpose of conducting the audit. We need to discuss the feasi- bility of conducting such an audit and whether the audit should be paid for by the city, franchise holder or some combination. Under the franchise agreement, if the audit is conducted and it is deter- mined that the system is in non - compliance with SCC regulations, from what I understand from our tech- nical people that is likely to be the case, the expense of the audit is the responsibility of the franchise holder. 4. Channel Offerings. The cable t.v. advisor com- mittee receives three fairly consistent comments. First, there is a large segment of the population that would like to see MSC offered to subscribers. As I am sure you know, Midwest Sports Channel has been a somewhat controversial topic among cable companies, but this is an area of concern. Second, we have received a number of requests for the Appleton Public Television Station as well. Apple - ..ton is now broadcasting many state senate hearings and has become increasingly popular through the years. We also receive a fairly significant number of complaints about MTV with the possibilty of making • MTV a optional channel. There are probably other issues with respect to channel opportunities that I have not identified, but those are three that come immediately to mind. Ms. Sandy Becker • April 2, 1992 Page 3 5. Service. Service responsiveness has been a major headache with the existing franchise holder. Service calls have been either poorly responded to, or if responded to, the problem has not been correct- ed. Some of this may have to do with the age of the system, but almost certainly, some of it has to do with the reduction of the level of support for Hutchinson and significant turnover in the technical people assigned to this community. This will be an area of discussion as well. 6. Additional Public Access Channels. The franchise agreement calls for an additional public access channel, or a governmental channel, based on present usage level. I think the present feeling of the advisor committee and HCVN is that such a channel is probably not a good idea at the present time. However, there will be areas of cooperation between the franchise holder and HCVN, our present access channel, that may be of benefit to both parties. This is not intended to be an exhausted list of all of the areas of concern. I understand from Moss & Barnett that other • communities serviced by D.D. Cable Partners, or its related companies, have generally been satisfied. One of the reasons that we conducted this inquiry is that we failed to do so when the franchise was transfered to Star and we, as a community, have not been entirely satisfied, as you might gather. I am pleased to hear that we may be avoiding some of the past problems. A meeting to discuss these issues might be helpful, or in lieu Of a meeting, perhaps a conference call might be appropriate. In the meantime, I am circulating a copy of this correspondence to city officials and cable t.v. advisory commission members so that any items that have been missed can be added to the agenda list for discussion. I look forward to visiting further with you. Best regards. Very truly yours, D & ;nde O WELL G. Bar rson • GBA:srm cc: Ms. Sue Potter HCVN Board Members Mr. Gary D. Plotz Mr. Paul L. Ackland 1;11j1SCkj-- FOR YOUR 'ORMATION • i i■lin !�I■ � iu 1 ; ii INN* INN ol ■11 ANN in 1 in 111,4111111 STI Mr !Nrrllljml W, mill INN Ell in I limilo No�IVE MI SHUT& �I ■1�1 11 ST V milli I .1 111 p Lrimmi�oillillimi I sill IERIIIINIIIII loll mill MIN I. W, Ell I PT ills so ,.. 1�1�� � ��loll 11 I =� I llo: 11 migil .I 111 I in - 1III i I Illmin 11 live 1 m: in ■III I N I HE !lllllml ■I Mil l 1 MI I'i mililliminnillisonli lnislilillsioll llimininil I "R"Mim HH1ff ■I I MIN, millilloollillini • 3/25/92 HUTCHINSON UT:� COMMISSION BALA FEBRUARY 29, 1992 L 11 PAGE 1 w ■■ w TOTAL w M w w 790,012.25 26,68B,258.64 27,478,270.89 (1.4,15.7,310.24) (14,157,310.24) 1,396,298.06 1,396,298.06 • c 14,717,258.71 o ASSETS _ UTILITY PLANT — AT COST " LAND 6 LAND RIGHTS s -'( 197,263.05 DEPRECIABLE UTILITY PLANT —. —. -392,000.00 - TOTAL UTILITY PLANT r-!( 9,361,763.05 LESS ACCUMULATED DEPRECIATION of _ TOTAL ACCUMULATED DEPRECIATION ..81,0 %.81._ —_ —_ . 1,562,587.09 CONSTRUCTION IN PROGRESS. 59, 494.97 _ _ _. _ _ .. —. __ TOTAL CONSTRUCTION IN PROGRESS C 55, 404.33 - -- _ - -_ - - 4, 913, 094.67 TOTAL UTILITY PLANT DEPREC VALUE _ Y ` Y 48,323.91 70.00 RESTRICTED FUNDS 8 ACCOUNTS 48, 393.91;. - -- FUTURE EXPANSION 8 DEVELOPMENT 29,040,510.34 - INVESTMENT — GAS RESERVES —- ( =� MEDICAL INSURANCE �41 BOND 8 INTEREST PAYMENT 1986 - _. — - ___... _ t 1986 BOND RESERVE CATASTROPHIC FAILURE FUND TOTAL RESTRICTED FUNDS 6 ACCOUNTS ( -^ CURRENT & ACCRUED ASSETS Q'I CASH IN BANK_ FBI _ INVESTMENT6 6 SAVINGS ACCOUNT9-- — - -- ( nc ACCOUNTS RECEIVABLE INVENTORIES PREPAID INSURANCE______ C ; {> ACCRUED INTEREST RECEIVABLE ._ —.- - TREASURY BILL DISCOUNT _ TOTAL CURRENT 6 ACCRUED ASSETS 'F DEFERRED CHARGE BOND DISCOUNT 1986 CLEARING ACCOUNT TOTAL DEFERRED CHARGE TOTAL ASSETS �i L 11 PAGE 1 w ■■ w TOTAL w M w w 790,012.25 26,68B,258.64 27,478,270.89 (1.4,15.7,310.24) (14,157,310.24) 1,396,298.06 1,396,298.06 • c 14,717,258.71 o 6,353,000.00 _ 1,569,500.00 100,000.00 s -'( 197,263.05 - —. —. -392,000.00 750,000.00 r-!( 9,361,763.05 n� of 2,474, 61?. 16 ..81,0 %.81._ —_ —_ . 1,562,587.09 528,265.70 59, 494.97 _ _ _. _ _ .. —. __ - -.— 'L'• 151,636.61 55, 404.33 - -- _ - -_ - - 4, 913, 094.67 Y ` Y 48,323.91 70.00 ( 48, 393.91;. 29,040,510.34 �41 r� L t 3/23/92 HUTCHINSON UTILITIES COMMISSION _ DAL MEET FEBRUARY , 1992 u MUNICIPAL EQUITY 6 LIABILITIES • - - - -�� —� MUNICIPAL EQUITY i• MUNICIPAL EQUITY �• __ UNAPPROPRIATED RETAINED EARNINGS '!j TOTAL MUNICIPAL EQUITY •i LONG TERM LIABILITIES —NET OF no - -- - - CURRENT MATURITIES p� 19B6 BONDS n• TOTAL. LONG TERM LIABILITIES • �.• CONSTR CONTRACTS 6 ACCTS PAY RETAIN • TOTAL CONSTRUCTION 8 ACCTS PAY • CURRENT 6 ACCRUED LIABILITIES • NOTE PAYABLE — LEASE PAYABLE ACCOUNTS PAYABLE u INTEREST ACCRUED ACCRUED PAYROLL ACCRUED VACATION PAYABLE u ACCRUED MEDICAL FUND CUSTOMER DEPOSITS h OTHER CURRENT 6 ACCRUED LIABILITIES TOTAL CURRENT & ACCRUED LIAR TOTAL MUNICIPAL EQUITY 8 LIAB u PAGE 2 r r r• TOTAL w w 23,392,888.94 -i( 391,693.43 23,783,782.39 2.163.008.88 2,163,000.08 l . eci 1,317.28 846,788.49 27,792.46 ;( 23.297.65 --+ 109, 467.46 - -- - - -. j 23,707.43 54,832.86 �.. 324.32 1,091,727.93..( it C7 29,949.619.34 ;�( Ga ' v (l d r. • 3/25/92 HUTCHINSON U�TIES COMMISSION 61,871.39 4 PALE 1 �„l PRODUCTION OPERATION HUTCHIN MINNESOTA 86,450.89 99,607.00 • - -TOTAL OTHER INCOME - - - -_- _ - - -- - ir7l STATEMENT OF OME 8 EXPENSES 133,485.46 126,987.00 (6,501.46) 265,206.90 +i FEBRUARY 29, 1992 811,884.57 _ 843,925.92 32,041.35 4,041,412.06 _ PREVIOUS —_ - -. — CURRENT BUDGETED BUDGET (.05) ANNUAL _ �+ 3,445.38 YEAR TO DATE YEAR TO DATE YEAR TO DATE DEVIATION BUDGET 's INCOME STATEMENT 29,497.36 26,043.98 29,548.50 3,504.52 163,550.69 ai OPERATING REVENUE -- ELECTRIC DISTRIBUTION MAINTENANCE -- -- -- 25,350.92 34,252.14-- - - - - -- 26,403.00 - - -- -.__(7,849.14) =i - - - -- -SALES — ELECTRIC ENERGY -__ - -- — - -- 1,388,499.30 - -- 1,553,267.78 1,577,670.00 (24,402.22) — „giA7,809.10 (39.71) SALES FOR RESALE .00 60.00 .00 60.00 5.0".86 200.00 NET INCOME FROM OTHER SOURCES 10.738.16 (5,902.62) 16,640.78 38,461.34 653,660.10 _ _ SECURITY LIGHTS _______8,979.69 _ 2,158.00 2,132.00 _ 2,550.00 (418.00) _ 15,6 ".0C 29,972.80 30,100.75 POLE RENTAL .00 .00 .00 .00 4,666.66 6,476.05 7,803.27 SALES — GAS 1.381,633.18 882,273.22 1,422,600.00 (540,326.78) 4,596,9!9.66_ 20,355.42 - -- 23,289.04 _ TOTAL OPERATING REVENUE - .- - -- ---- - -- - -- 2,981,270.17 _ _ 2,448,471.16 _ 2,"6,917.38 -- - -- (548,446.22) _ - -f4,070,261. -54 d r. OPERATING EXPENSES 161,919.72 1 103,063.59 6 61,871.39 4 41,192.20 883,877." �„l PRODUCTION OPERATION 96,338.07 86,450.89 99,607.00 13, 156.11 - -TOTAL OTHER INCOME - - - -_- _ - - -- - ir7l PRODUCTION MAINTENANCE 7,539.91 133,485.46 126,987.00 (6,501.46) 265,206.90 +i PURCHASED POWER 890,909.60 - 811,884.57 _ 843,925.92 32,041.35 4,041,412.06 _ _ TRANSMISSION OPERATION - - - -- 79.43 45.03 45.00 (.05) 3,100.66 _ TRANSMISSION MAINTENANCE 3,445.38 51195.51 7,840.00 2,644.49 53,0".00 ELECTRIC DISTRIBUTION OPERATION 29,497.36 26,043.98 29,548.50 3,504.52 163,550.69 — -- ELECTRIC DISTRIBUTION MAINTENANCE -- -- -- 25,350.92 34,252.14-- - - - - -- 26,403.00 - - -- -.__(7,849.14) — X10,200.66 MFG GAS PRODUCTION OPERATION 795.27 531.71 492.00 (39.71) 3,200.00 MFG GAS PRODUCTION MAINTENANCE 100.31 28.66 - -- 200.00 171.34 �•: _ - - -- PURCHASED GAS EXPENSE - - - — - - -- 944,258.49 653,660.10 662,707.20 9,047.10 _599.00 -- *,090,240." GAS DISTRIBUTION OPERATION 29,972.80 30,100.75 31,993.00 1,892.25 177,780.00 m ' DISTRIBUTION MAINTENANCE 6,476.05 7,803.27 5,435.00 (2,366.27) 50,500.09 __,__,_ e. -GAS CUSTOMER EXPENSES -- - - - -- 20,355.42 - -- 23,289.04 -- — 24,778.00 -- - - -- -- 1,488.96 1`23,896.06 CUSTOMER SERVICES 3,106.04 3,428.20 3,114.00 (314.20) 17,300.00 ADMINISTRATIVE 6 GENERAL EXPENSE9 EXPENSES------ 184,087. 14 197,007.25 198,584.60 1,377.35 989,366.00 ______DEPRECIATION ..- .. — _120.865.12 124,000.00 126,480.00 2,480.00 ?44,096.” )I'= TOTAL OPERATING EXPENSES 2,363,177.33 2,137,209.58 2,188,140.22 50,930.64 12,239,842." OPERATING INCOME - 618,092.84 311,261.58 808,777.16 (497,315.58) 1,830,419.54 OTHER INCOME _ OTHER — NET - 18,769.96 .__ .. 3.228.12. .__...... _..11770.00.__.__ 3.458.12 10. �0 h• INTEREST EXPENSE 23,132.00 17,794.00 18,867.88 1,073.88 114,287.50 TOTAL OTHER EXPENSES _. _ 23,842.68 27,907.71 19,597.88 (8,309.83) _ 148.267.30 Clyl=. ":.10T 6C;.n 4S:*Tld . NET INCOME 1 157,357.50 80,431.87 47,699.51 32,732.36 7",289.30 775,450.34 391,693.43 856,476.67 (464,783.22) 2,120,10i.M INTEREST INCOME 1 161,919.72 1 103,063.59 6 61,871.39 4 41,192.20 883,877." DISC INCOME 5 510.50 4 47.87 3 3,656.00 _ 43,7"." -- - - -TOTAL OTHER INCOME - - - -_- _ - - -- - - - - - - - -- 181,200.18 - -- - - 108,339.58 - —_ - _ _ _(3,608.13) 4 r -J O OTHER EXPENSES _ _— _ -- _ _ .710.68 1 _ r,. —_ - -- MISC EXPENSES _ 10,113.71 - (9.383.71) TOTAL OTHER EXPENSES _. _ 23,842.68 27,907.71 19,597.88 (8,309.83) _ 148.267.30 Clyl=. ":.10T 6C;.n 4S:*Tld . NET INCOME 1 157,357.50 80,431.87 47,699.51 32,732.36 7",289.30 775,450.34 391,693.43 856,476.67 (464,783.22) 2,120,10i.M A. /JI.NN2 4/J 1/92 16209:Od UAD L Y -A'. (COUNT DESCRIPTION I.- PIUNCf ALANL LI3RAAY SYiTtM C CJuVIY 3, INTLG644TFU FINANCIAL SYSTEM 1 1F)151 P PAS_ REVENUE GUlOE A AS OF 3/92 ' 'u0: 4/03/y2 1 14:16 P,R,l.�T J, Y YEAR CURRENT ACTUAL A ACTUAL B BOLT - ACT BUDGET TM IS -MONTH Y YEAR -TO -DATE D DIFFERENCF P PCT 01 LIRRAAY • 010 RECEIPTS I• 5300 PESEPVF i• __ 5101 BASIC STATE /FEDERAL AID -, S113 PIG ST-NF COUNTY 5115 CHIPPEWA COUNTY _ 5120 KAN.iTY]HI COUNTY �• S122 LAC 9UI PARLE COUNTY 5125 MC LEDO COUNTY �•� _ 5130 MEEKER COVNTY _ 5132 RENVILLE COUNTY � 5135 SWIFT CUUNTY �1• 5137 YcL404 MEJIC[NE COUNTY _ 5140 APPLFTON I7• 514S BENSON 514d FAIRFAX 515u GLENCJE 5155 GRACEVILLE t _ 5157 GYANITE FALLS +� 5160 HUTCHINSON 5165 WEPKMOVEN 5170 LITCHFIELD -± 5172 OLIVIA 5175 ^RTINVILLL ' 519v YILLMAR 'I 5105 RIR0 ISLAND 5190 DAMSON 5195 HECTOR _ 5200 MACISON 5205 RCNVILLE - 5410 Cs56 RECEIPTS G SALES TAX 5420 GIFTS 5430 T4TEREST 31 _.! .. -. TOTAL RECEIPTS _ .. _ ! 020 RE. sans 5825 5d3U 5840 S65U '� • TOTAL 32,339.00 .00 392,851.09 _ _ .00 22,913.00 .00 77,339.OU .uo _ 124,490.00 _ _ .00 31,673.00 .00 78,944.00 22,105.00 73,406,00___ _.. .00 62,048.00 .00 35,942.00 8,985.50 ia,357.00_ .00 9,677.00 .00 19,353.00 .00 909jB.09- - - -- .00 28.a77.00 .00 4,030.00 1,007.50 23,310._OQ .00 63,053.00 .00 4,148.00 .00 _ 44.991.00 .00 22.337.00 5,584.25 13,3uO.00 3.325.00 101,856.06 2d,067.00 9,928.00 2.482.00 13,14a.00 .00 0.687.00 .00 14,940.00 .. -.. .GO 11,169.00 2,989.25 - 50.0,30.00 _ _ _ _ _ 3,371.78 3,000.00 .00 6,500.00 327.32 fHPU5L4CVTS (LOCAL GOVERNMENT) REIKBUPSEMENTS-CHIPPEWA COUNT Y(PERSONNFL RclMBUPSEMFNTS - OLIVIA (MATE.RIALS ONLY) RcTMdURSEMCNTS - BENSON (MATERIALS ONLY) PclM3 - CHIPPEWA COUNTY (MATERIALS ONLY) R[IMR - MUNTEVIOEU ( MATERIALS ONLY) REIRSUSEMENTS (LOCAL GOVERNMENT) .r _.• 030 OTHLR REIMBURSEMENTS 5070 OTHCP R,IM5l1RSFMFNTS • TOTAL OTHER REIMBURSEMENTS I' _ • JSQ 9THC0 FUNDS 5901 AUTUMATION FUND 5910 GLENCOE FUND _ 5920 KCdL _ 5920 LJCAL E:UIPMENT C MISCFLLANEOUS l • TOTAL OTHER FUNDS •• TOTAL LIBRARY .Ou 32, 31/.u0 J 104,080.00 293.771.UC 10 5,743.25 17.Z24.7S 20 21,694.25 51,.44.75 11 Z9,870.00 94.42v.u0 24 7,918.25 23,754.15 75 41,841.00 37,103.00 53 19,351.5) 55,054.00 25 12,190.00 4I,]5i.v^ ?0 3,965.50 20,954,.50 20 6,301.00 12,u;5.�0 l6 2,419.25 7,257.75 23 4,838.75 1.,514.75 25 2,482.0,) 7,44o.1)0 25 7.219.25 2',057.75 ?5 2.015.OU 2,U15.00 5u 5,827.5) 17.4R!.50 20 15,7o3.25 41,234.75 23 I.037.OJ 3,111.00 20 11.247.7, 33.743.25 15 11.169.50 11.102.50 SO 6.650.OU 0.u5u.�O 5v 53,531.OJ 40.3 ".u0 53 4,9o4.OU 4.964.UO 50 3,287.00 Y,iS1.J0 25 2,171.75 o,il i.2i 25 3,735.00 11,2OS.uo 25 5,761.50 S,317.'i0 52 11.725.47 30.774.03 22 .00 3, O0U.00 J 13.035.62 o,535.52- 201 4Z7.573.84 1,005,020.16 30 18,218.00 .00 15, o00. OU 3, Z 3... JJ 8Z 2,679.00 3.769.09 3,789.09 91J.0 1- 132 1.500.0U .00 1,500.00 .u,) 19v 15.Ou0.00 .00 250.01) 14, 75u.00 . 10.000.00 .00 5,002. SO ..191.SC 50 47.617.00 3,789.09 25,541.59 22,075.41 S4 -- 3.510.00 - - - - -_ 991.35 1,027.05 c.412.YS 29 3.500.00 991.35 1,027.05 2,472.95 29 .00 331.00 3,925.50 3,120.00- 0 .00 .00 100.00 IOU -CO- u 5.000.00 300.00 4,550.00 45 ,1.U1 71 6,000.0,1 .00 .OG v 11,000.00 631.00 6,575.50 2,424.50 76 1.494,711.00 63.656.04 462,717.96 1,031,993.u2 31 _ ! 020 RE. sans 5825 5d3U 5840 S65U '� • TOTAL 32,339.00 .00 392,851.09 _ _ .00 22,913.00 .00 77,339.OU .uo _ 124,490.00 _ _ .00 31,673.00 .00 78,944.00 22,105.00 73,406,00___ _.. .00 62,048.00 .00 35,942.00 8,985.50 ia,357.00_ .00 9,677.00 .00 19,353.00 .00 909jB.09- - - -- .00 28.a77.00 .00 4,030.00 1,007.50 23,310._OQ .00 63,053.00 .00 4,148.00 .00 _ 44.991.00 .00 22.337.00 5,584.25 13,3uO.00 3.325.00 101,856.06 2d,067.00 9,928.00 2.482.00 13,14a.00 .00 0.687.00 .00 14,940.00 .. -.. .GO 11,169.00 2,989.25 - 50.0,30.00 _ _ _ _ _ 3,371.78 3,000.00 .00 6,500.00 327.32 fHPU5L4CVTS (LOCAL GOVERNMENT) REIKBUPSEMENTS-CHIPPEWA COUNT Y(PERSONNFL RclMBUPSEMFNTS - OLIVIA (MATE.RIALS ONLY) RcTMdURSEMCNTS - BENSON (MATERIALS ONLY) PclM3 - CHIPPEWA COUNTY (MATERIALS ONLY) R[IMR - MUNTEVIOEU ( MATERIALS ONLY) REIRSUSEMENTS (LOCAL GOVERNMENT) .r _.• 030 OTHLR REIMBURSEMENTS 5070 OTHCP R,IM5l1RSFMFNTS • TOTAL OTHER REIMBURSEMENTS I' _ • JSQ 9THC0 FUNDS 5901 AUTUMATION FUND 5910 GLENCOE FUND _ 5920 KCdL _ 5920 LJCAL E:UIPMENT C MISCFLLANEOUS l • TOTAL OTHER FUNDS •• TOTAL LIBRARY .Ou 32, 31/.u0 J 104,080.00 293.771.UC 10 5,743.25 17.Z24.7S 20 21,694.25 51,.44.75 11 Z9,870.00 94.42v.u0 24 7,918.25 23,754.15 75 41,841.00 37,103.00 53 19,351.5) 55,054.00 25 12,190.00 4I,]5i.v^ ?0 3,965.50 20,954,.50 20 6,301.00 12,u;5.�0 l6 2,419.25 7,257.75 23 4,838.75 1.,514.75 25 2,482.0,) 7,44o.1)0 25 7.219.25 2',057.75 ?5 2.015.OU 2,U15.00 5u 5,827.5) 17.4R!.50 20 15,7o3.25 41,234.75 23 I.037.OJ 3,111.00 20 11.247.7, 33.743.25 15 11.169.50 11.102.50 SO 6.650.OU 0.u5u.�O 5v 53,531.OJ 40.3 ".u0 53 4,9o4.OU 4.964.UO 50 3,287.00 Y,iS1.J0 25 2,171.75 o,il i.2i 25 3,735.00 11,2OS.uo 25 5,761.50 S,317.'i0 52 11.725.47 30.774.03 22 .00 3, O0U.00 J 13.035.62 o,535.52- 201 4Z7.573.84 1,005,020.16 30 18,218.00 .00 15, o00. OU 3, Z 3... JJ 8Z 2,679.00 3.769.09 3,789.09 91J.0 1- 132 1.500.0U .00 1,500.00 .u,) 19v 15.Ou0.00 .00 250.01) 14, 75u.00 . 10.000.00 .00 5,002. SO ..191.SC 50 47.617.00 3,789.09 25,541.59 22,075.41 S4 -- 3.510.00 - - - - -_ 991.35 1,027.05 c.412.YS 29 3.500.00 991.35 1,027.05 2,472.95 29 .00 331.00 3,925.50 3,120.00- 0 .00 .00 100.00 IOU -CO- u 5.000.00 300.00 4,550.00 45 ,1.U1 71 6,000.0,1 .00 .OG v 11,000.00 631.00 6,575.50 2,424.50 76 1.494,711.00 63.656.04 462,717.96 1,031,993.u2 31 fHPU5L4CVTS (LOCAL GOVERNMENT) REIKBUPSEMENTS-CHIPPEWA COUNT Y(PERSONNFL RclMBUPSEMFNTS - OLIVIA (MATE.RIALS ONLY) RcTMdURSEMCNTS - BENSON (MATERIALS ONLY) PclM3 - CHIPPEWA COUNTY (MATERIALS ONLY) R[IMR - MUNTEVIOEU ( MATERIALS ONLY) REIRSUSEMENTS (LOCAL GOVERNMENT) .r _.• 030 OTHLR REIMBURSEMENTS 5070 OTHCP R,IM5l1RSFMFNTS • TOTAL OTHER REIMBURSEMENTS I' _ • JSQ 9THC0 FUNDS 5901 AUTUMATION FUND 5910 GLENCOE FUND _ 5920 KCdL _ 5920 LJCAL E:UIPMENT C MISCFLLANEOUS l • TOTAL OTHER FUNDS •• TOTAL LIBRARY .Ou 32, 31/.u0 J 104,080.00 293.771.UC 10 5,743.25 17.Z24.7S 20 21,694.25 51,.44.75 11 Z9,870.00 94.42v.u0 24 7,918.25 23,754.15 75 41,841.00 37,103.00 53 19,351.5) 55,054.00 25 12,190.00 4I,]5i.v^ ?0 3,965.50 20,954,.50 20 6,301.00 12,u;5.�0 l6 2,419.25 7,257.75 23 4,838.75 1.,514.75 25 2,482.0,) 7,44o.1)0 25 7.219.25 2',057.75 ?5 2.015.OU 2,U15.00 5u 5,827.5) 17.4R!.50 20 15,7o3.25 41,234.75 23 I.037.OJ 3,111.00 20 11.247.7, 33.743.25 15 11.169.50 11.102.50 SO 6.650.OU 0.u5u.�O 5v 53,531.OJ 40.3 ".u0 53 4,9o4.OU 4.964.UO 50 3,287.00 Y,iS1.J0 25 2,171.75 o,il i.2i 25 3,735.00 11,2OS.uo 25 5,761.50 S,317.'i0 52 11.725.47 30.774.03 22 .00 3, O0U.00 J 13.035.62 o,535.52- 201 4Z7.573.84 1,005,020.16 30 18,218.00 .00 15, o00. OU 3, Z 3... JJ 8Z 2,679.00 3.769.09 3,789.09 91J.0 1- 132 1.500.0U .00 1,500.00 .u,) 19v 15.Ou0.00 .00 250.01) 14, 75u.00 . 10.000.00 .00 5,002. SO ..191.SC 50 47.617.00 3,789.09 25,541.59 22,075.41 S4 -- 3.510.00 - - - - -_ 991.35 1,027.05 c.412.YS 29 3.500.00 991.35 1,027.05 2,472.95 29 .00 331.00 3,925.50 3,120.00- 0 .00 .00 100.00 IOU -CO- u 5.000.00 300.00 4,550.00 45 ,1.U1 71 6,000.0,1 .00 .OG v 11,000.00 631.00 6,575.50 2,424.50 76 1.494,711.00 63.656.04 462,717.96 1,031,993.u2 31 .Ou 32, 31/.u0 J 104,080.00 293.771.UC 10 5,743.25 17.Z24.7S 20 21,694.25 51,.44.75 11 Z9,870.00 94.42v.u0 24 7,918.25 23,754.15 75 41,841.00 37,103.00 53 19,351.5) 55,054.00 25 12,190.00 4I,]5i.v^ ?0 3,965.50 20,954,.50 20 6,301.00 12,u;5.�0 l6 2,419.25 7,257.75 23 4,838.75 1.,514.75 25 2,482.0,) 7,44o.1)0 25 7.219.25 2',057.75 ?5 2.015.OU 2,U15.00 5u 5,827.5) 17.4R!.50 20 15,7o3.25 41,234.75 23 I.037.OJ 3,111.00 20 11.247.7, 33.743.25 15 11.169.50 11.102.50 SO 6.650.OU 0.u5u.�O 5v 53,531.OJ 40.3 ".u0 53 4,9o4.OU 4.964.UO 50 3,287.00 Y,iS1.J0 25 2,171.75 o,il i.2i 25 3,735.00 11,2OS.uo 25 5,761.50 S,317.'i0 52 11.725.47 30.774.03 22 .00 3, O0U.00 J 13.035.62 o,535.52- 201 4Z7.573.84 1,005,020.16 30 18,218.00 .00 15, o00. OU 3, Z 3... JJ 8Z 2,679.00 3.769.09 3,789.09 91J.0 1- 132 1.500.0U .00 1,500.00 .u,) 19v 15.Ou0.00 .00 250.01) 14, 75u.00 . 10.000.00 .00 5,002. SO ..191.SC 50 47.617.00 3,789.09 25,541.59 22,075.41 S4 -- 3.510.00 - - - - -_ 991.35 1,027.05 c.412.YS 29 3.500.00 991.35 1,027.05 2,472.95 29 .00 331.00 3,925.50 3,120.00- 0 .00 .00 100.00 IOU -CO- u 5.000.00 300.00 4,550.00 45 ,1.U1 71 6,000.0,1 .00 .OG v 11,000.00 631.00 6,575.50 2,424.50 76 1.494,711.00 63.656.04 462,717.96 1,031,993.u2 31 18,218.00 .00 15, o00. OU 3, Z 3... JJ 8Z 2,679.00 3.769.09 3,789.09 91J.0 1- 132 1.500.0U .00 1,500.00 .u,) 19v 15.Ou0.00 .00 250.01) 14, 75u.00 . 10.000.00 .00 5,002. SO ..191.SC 50 47.617.00 3,789.09 25,541.59 22,075.41 S4 -- 3.510.00 - - - - -_ 991.35 1,027.05 c.412.YS 29 3.500.00 991.35 1,027.05 2,472.95 29 .00 331.00 3,925.50 3,120.00- 0 .00 .00 100.00 IOU -CO- u 5.000.00 300.00 4,550.00 45 ,1.U1 71 6,000.0,1 .00 .OG v 11,000.00 631.00 6,575.50 2,424.50 76 1.494,711.00 63.656.04 462,717.96 1,031,993.u2 31 �INTt4AArED - I$1 /L !1 '11 PU.90 FINANCIAL SYf TA9 1P616) ► EXPENDITURE 8U18ELINE AS OF 3192 &)M1 7/06192 1 PERCENT IF I- 4:COuNI OESCAC►T:ON _ ._ _.CURRENT_ ACTUAL ACTUAL BDGT - ACT EUOGET THIS -MONTH YE4A -TO -DATE DIFFERENCE PC •• 31 LIUAAT • lOY P- QSOMAI 6•RVICES 5104 SALARL•S AND WAGES .- 6,10 HEALTH 14SURANCE 930,000.00 76,629.26 230,172.11 60[.627. 2 S3 -J MCALTH IYSURANCt - 0DUCTIBLE 26,600.00 4,800.00 2,32/.91 4,938.71 11,461.22 2 sup RAT[RcMLNT INSURa9CE • TOTAL PERSONAL 105,767.00 .00 e, 597. 44 405.41 1S,229.s2 4,364.59 77,54..40 : SERYICLS 11064,967.00 81,355.63 270,f)6. 80 794,013.12 2 1_ _ 114 1ATtRLALS . 5294 SJOAS - CHILI 4115 SJORS - CHILDREN 112,700.00 9,940.17 19,879.39 91, d43. 61 1 - 5215 SEVERAL REFERENCE 30,9,10.00 3,123.10 S,105.01 21,596.90 1, 5225 P44PHLETSLi __16.000.00__ )25.63 S,577.I) 9,622.47 4, 5125 PAMPHLETS 26,750.00 17,122.22 19,146.91 0,60L.09 6- _5221 DL h IA LIBRARY .JA7E RIALS 300.00 .00 95.11 .00 304.00 414 Sc YS ON LIBRARY MAY-RIALS ,867.00 1,437.00 116.19 1,305.70 I92.30 3,481.22 2- 6112 FAIAFA■ GLFT MATERIALS 5215 CHIPPEWA 2,869.00 402.18 I, 006. 42 1,244.10 1,06[.58 1: 6: - _ COUNTY LIBRARY MATERIALS 624,1 POHTEVIDED MATERIALS 20,548.00 926.19 5,767.22 14,78,1.70 2; 6[45 16" FILMS 12,058.50 7S S. 6• 2, LOS. 79. 9,952.10 17 ._ 6250 2,000.00 .00 .00 2,000.00 C _ AUDIO.SISCS_._ 4255 AUDIO DISCS AND TAPES 3,000.00 16.60 141.03 •,636.17 1 5264 SLIJES A40 FILM STRIPS 400.00 250.00 123.60 146.70 253.)0 77 6155 MLCRFURMS .00 .00 250.00 6170 81401NG _300.00 .00 17. SJ 192.40 • TOTAL MATERIALS 1,000.00 • .00 .70 1,000.00 J _ - _ 237,379.00 - - -- - 72,570.76 60,253.10 1T7, 125. 90 23 • :2J CATALJG146 .- 5310. OCLC AND JTHEA _CHARGES 6320 CUM VENDOR CHARGES 17,608.00 .00 9,500.00 V. 198. 00 48 •- TOTAL CATALOGIYG 26.000.00 61695.89 7,651.04 18.348.96 29 41,600.00 6.493.89 16,151.04 27,436.96 1T • 130 W44ICLFS 6350 07EAATIJN AND MAINTENANCE 6360 IMSURAHCE 14.600.00 998.90 1,622.54 IJ,971. 4A 2y 6370 AMOAfI4T[OM 3.415.00 .00 1, 969.81 443.12 56 •. TOTAL VEHICLES 8,000.00 6. 26.015.00 999.90 5.592.42 20,422.5 21 • 145 CJ%MUNICATIJY 5410 TELEPHOSE AND LINE CH4PGES 5.25 TERMINAL A4I4TEMAHCE 10,000.00 577.30 2,967.84 7.Ju.11 10 6130 PJSIA,.E AID SHIPPING 1.000.00 12,715.00 .00 .00 1.DDO.uO J • TOTAL COMMUNICATION 21,715.00 e22.68 1,180.06 7,746.77 3,734.66 v, 969.11 22 17.910.36 24 • 150 E.JI►NENT 6455 NEW EQUIPMENT 6460 MEHT 2,65S.00 .00 2.595.30 6J.00 94 MAZ TIM 6470 AAIATM NAYLE AND WNIRAC IS 1.000.00 13,000.00 .00 • TOTAL EQUIPMENT 741.43 4,467. 10.532.71 1J 10.655.00 741.103 7,062.27 11.592.77 18 • 165 014tR 6105 CJSTDDTAL SUPPLIES AND I%UIP%c VT -. .- "OR CUSTODIAL SERVICES 1.500.00 773.82 1,146.84 153.15 9u - MONTEVIDEO 641J SUPPLIFS AMC, PRINTING _ S.0YO.00 - _ .00 .00 1,000.00 0 6515 PROVOS TJYAL CdO PADGRAN711MG 27.494.00 1,000.00 2.04.91 93.00 7.976.14 19, f17..6 29 - -. - 6524 MILEAJE AND MGETlNGS - STAFF 6.500.00 1.075.44 115.15 1,867.97 934. ►5 72.1] 1[ 6325 YILEA.E AMD MEEIINGS . TRUSTEES 6530 PROF. MEMBERSHIPS (TRUSTEES) 4.700.00 726.79 1.752.00 4,e 2.746.00 29 79 - 6314 [DSJAND 400.00 .00 )D6.OU 91. JO 77 _ _ - _ 6544 ADS AND LEGAL MOTIC.s - -- - 13,000.00 - -- - .40 11.460.04 ♦,540.07 so 5543 6UD1 TL y6 100.00 .00 140.00 .00 101 _ 6555 EJOAREEPING 1.507.00 .OJ I,SOJ.00 0 6555 CJ YTLMUIYG iFUCA TIOX 1.000.00 500.00 .00 440.00 1,55,..00 l5 6556 SCHULAIEXPE FU YD 1.000.00 .00 d9.41 411.59 10 YG EXPENSE -. JIAECTOR 6TAL 1.000.00 97.25 17.25 902.73 IJ • TOTAL OT HtR OTHc - .00 1,244.45 244.45- 124 66.494.00 3.241.21 26,605.31 79.688.69 R0 • 770 SPFCIAL 6610 GLRYCJE FRIGMOS, 1963 $620 XCWL 1.162.00 47.12 47.72 L.3I4.is 661J FlUIPMENT 4.S16.D0 .00 111.25 4.404.)3 1 STATE S6 SU STATE SALES MX 6.000.0,1 406.47 2.021.76 3,97d.J4 14 • 129AL SPECIAL 2,000.00 .00 409.93 1,594.07 Zu 17.818.00 494.19 2,590.66 11,287.36 it 00 TOTAL LIBRARY 1.494.711.00 135.478.47 391.126.34 1.099.384.40 • 6 •90 PITAL TOTALS 49 ACCOUNTS 1,494.711.00 133.438.40 395,126.34 1.099,584.66 106 BALANCE LEFT ON 9AN0 7/31/92 $67,591.64 r0 • u Hutchinson Community Development Corporation Board of Directors Friday, March 6, 1992 Chamber Meeting Room Directors Present Jaynes Bullard - Chairman John Mliinar Phil Graves Larry Graf Carol Haukos Larry Fraser Others Present John Bemhagen -Exec Director �G MINUTES The meeting was called to order by Chairman Bullard. Motion was made by Mlinar, seconded by Graves and carried to approve the minutes of February 5, 1992. Motion by Haukos, seconded by Graf and carried to approve the Treasurers Report. Bemhagen reported that all materials have been submitted to the state for 'Star City' recertification. There will be a state team visiting Hutchinson on Thursday, April 9, 1992 at 4:00 PM. Ballard, Haukos, and Bemhagen gave an update on Phase i & ll. The board discussed the 1992 Work Plan in detail and made specific assignments for various items in the plan. After all the items were assigned and discussed mention was made that it would appear some very exciting and involved projects will be undertaken for the year. There being no further business, the meeting was adjourned. Job Description TITLE: Executive Director of Hutchinson Community Development Corporation (HCDC) ACCOUNTABLE TO: Hutchinson Community Development Corporation Board of Directors Summary of Position: Under the general direction of the board of directors, promote commercial and industrial growth and development, coordinate the efforts of the city with quasi - public groups in the community and assist in the overall health and improvement of economic development. 11-TWUNIX907 _ 1. Seeks out prospective business, industry of other development and works with them to locate or expand in this community, using information, data and tools of HCDC, Chamber of Commerce, city, state and federal sources. 2. Serves as a liaison between a project developer and local, state and federal government entities to assist in obtaining information, permits, authorizations and approvals necessary to the development process. Work as necessary to facilitate the development process as appropriate. 3. Maintain a relationship with the Area Chamber of Commerce to attain common development objectives of the Chamber and HCDC. Enhance the image of the community through • advertising and other promotional activities. 4. Continue to research state and federal development programs to utilize these programs as appropriate. Be familiar with changes in legislation, grants and financing that could impact development. 5. Acts as public relations representative for HCDC. Keeps HCDC Board of Directors informed of development activities and potential for development. 6. Maintain "Star City" designation as prescribed sy the respective state agency. 7. Assume other responsibilities as appropriate or directed by the board of directors. Use the list of "ongoing duties" as a guide for program of work. Terms of Employment The terms of employment, including salary range and whether part time of full time, is determined by the board of directors. The location of the office will be determined in consultation with the city and Area Chamber of Commerce-.. 2 v Desirable Qualifications •nsiderable responsible experience in government processes, finance and /or development. Ability to communicate well in all contacts and to develop effective working relationship. In particular, must present a positive image of the city. Be appropriately persuasive and persistent. 0 Hutchinson Community Development Corporation Ongoing Duties ` Maintain "Star City" recertification Help board of directors formulate a yearly work plan Make arrangements for annual meeting (2nd Monday in August) • Time, place, election of directors, Distinguished Service Award, agenda, notification to members, program. Reorganization of the board of directors after the annual meeting. ' Monitor Revolving Loan Fund, Economic Development Loan Fund, Small Cities Development Program grant, land write -down, Tax Increment Financing funds Do staff work for standing committees as needed to carry out objectives of the Work Plan and other committee needs Assist City Administrator in supervising the Small Cities Development Program grant coordinate Review budget and expenditures on a monthly basis Prepare annual budget (board action in July to forward to city) ' Prepare monthly minutes and annual meeting minutes Make presentation to city council as needed foF various economic projects Monitor the Life Safety Code project regarding fire protection for Main Street commercial buildings Review various state and federal grant and loan programs as appropriate for various community projects • HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION MISSION STATEMENT GENERAL The purpose of the corporation is to further the economic development of Hutchinson and vicinity; to aid, assist and promote the growth, expansion and development of business concerns, including small businesses in said area; to promote the availability • of affordable housing for the community's labor force; to encourage and assist in the location of new business and industry; to rehabilitate and assist existing business firms and industry in said area; to accomplish these purposes by maintaining Star City status designation making plant and other facilities available to all such business concerns through lease or other means and thereby to contribute to the economic well -being of the area as measured by increased employment, payroll, business volume and corresponding factors. SPECIFIC The mission shall be executed to the extent possible by designated committees and task forces for speafic suggestions to the Board of Directors. When given authority by the Board certain functions and activities will be carried out by the committees. 0 BUSINESS LOCeTION AND CONTACT COMMITTEE Regular contact and timely visits with existing businesses is essential in determining needs, concerns, and where additional opportunities may arise. The committee will • cooperate with other city agendas in the location of business sites for expansion or new facilities. PUBLIC INFORMATION COMMITTEE The committee will put forth programs to advertise and inform the general public and Specific targeted groups about the attributes of the community. FINANCE COMMITTEE Financial programs to enhance businesses in the community will be offered in conjunction with private financial sources. There will be periodic review s of accounts where public assistance has been given. Recommendations on new and existing financial programs will be submitted as the need arises. Visits will be made directly to businesses when appropriate. Business plans including financing will be presented in a timely manner. . TRANSPORTATION COMMITTEE A coordinated transportation system is essential for all aspects of private and Professional fife. Fostering a strong airport facility, railroad, tnkking, bus and auto travel will be an ongoing consideration. Attention needs to be given to orderly growth on the fringe areas of the city especially along the state highway entrances. 0 PIONEERLAND UBflAF1Y SYSTEM , 11b� BOARD M�TiNG FAR YOUR I NfORMA March T1ON The meeting was called to order by President Emery at 7:36 p.m. Rol was taken. New board members Phil Kvam and Judy Barka were introduced. MOTI : to approve the Jan. 13 th meeting minutes with addition of the name of Loma Carlson as winner of the door (book) prize. CMstenson/Drozdowski - CARRIED MOTION: to approve the financial reports for December and to approve the January and February &mnCiai reports contingent upon the review by Finance Committee. Bahm/Phifer - CARRIED Report of the Director: Referred to Director's Highlights handout with comments regarding visitation with member Crary staff members and boards, and future activities re: meetings etc. Monody statistics were presented by Kathy Mattson. She also mentioned that of the 4 cities applying for federal construction money for new public Crary facilities, two, Benson and Renville are from the Pioneerland Library System. MQ4ONE By LaComber'Matheson to approve the bills (contingent upon review by Finance Comnittee)- CAR8IED Committee and Project reports: Report by Kathy Mattson on MLA Legislative Day, March 5, met with all but 2 of the Pioneerland legislators and reaffirmed the retention of 1991 legislation regarding funding and the retention of the special levy status for Crary levy. SchedukQ of the orientation session for now library board members Is tentatively set for April 27. The Office of Library Development announced a radiothon for a fund raiser. A 900 number will be • established for cal iris. A comment also of Ric Emerys appointment to &w Boards Advisory Committee. Mr. Houlahan is still scheduling meetings with both the Carty and Clarkfield councils re: contracts. The Fairfax Library contract has been renewed with Pioneerland Library System. The City of Willmar and Kandtyohi Cody have both supported the Systems office remodelling project. The Finance committee will be meeting on April 6. There will be some proposals to bring the budget into fine. The following week the finance committee will be presenting the financial picture to the entire board. Mr. HouWw requested the members to read over the audit report and advised them to call him prior to the meeting with any questions they may have. A summary of the Annual Statistical Report for th Office of Library Development was presented by Kathy Mattson. MOTION was made to approve the 1991 Annual statistical report - JohnsorVMllar CARRIED MOTION was made to table the financial report for 1 month. Mathesm'LaConbe CARRIED MOTION was made to approve the Pay Equity Report - Sanders/Dahl -CBRR ED Mr. Houlahan explained the MLA Cooperative Project Fund. Approval should be by September for the Increase for the next calendar year. Motion to approve- Sanders/Hoff Request was made to form a Policy Review committee - MOTION by Chnstfarrson/Alsop to form such a committee - CARRIED. Question was made regarding the member makeup of that committee. MOT10N to have the Board appoint the Policy Review cornmittee CARRIED. France Committee will meet on April 6, Full Board meeting will be on April 13 th at 7:30 A tentative schedule of meetings for 1992 was presented to the board. Adjournment at 8:28 • Dolores Brunner, Secretary Members Present at the March 9, 1992 meeting Arlen LaCombe Judi Bohn Mark Dahl Laverna Birkland Howard Christiansen Phillip Kvam Joanne Sneer Alvin T. Huff Marie Schoener John Miller Judy Barka Nancy Dickson Orville Rudningen Lois Anderson Richard Baysinger Marion Drozdowski John Nevins' JudV Sampson Noll Phifer Maxine Weinrich Dolores Brunner • Nancy Alsop John Schulstad Helen Mahnke Monte Matheson LeRoy Sanders Avonelle Johnson Mary Lou Arne Absent • • denotes excused absence Dorothy Tebben Morris Benson Jan Kreie Gale Dahlager Lorna Carlson Janet Johnson Curtis Johnson Sandy Casper Kelley Johnson Howard Tengwall Melanie Lady ' • Kevin Muder 0 • �L C League of Minnesota Cities 183 University Avenue East SL Paul, MN 55101 April 6, 1992 TO: Mayors, Managers and Clerks FROM: Donald A. Slater, Executive Direc Wo SUBJECT: Support for Amended Senate Tax Bill �67897p7i ' APR 1992 RECEIVED BY_--- A new development on the omnibus tax bills requires your immediate attention. The House bill still contains the sales tax on local government purchases. The Senate tax bill, which was similar, was amended on the Senate floor, with an income tax increase on high- income individuals used to replace the local government sales tax. (The main impacts would be on married filers over $150,000 taxable income and single filers over $102,600 taxable income). This unexpected amendment makes the Senate bill clearly the best of the various proposals, without the huge city aid cuts in the Governor's proposal or the local government sales tax in the House bill. It is uncertain in what form the next legislative votes will occur. The House may vote to accept the Senate version of the bill, in which case veto override votes could occur in the House and Senate. Or the House and Senate bills could be sent to a conference committee. However, all legislators have the opportunity to either vote for the Senate version or lobby the tax conferees in favor of the Senate version. Therefore, IT IS IMPORTANT FOR YOU TO CALL BOTH YOUR SENATOR AND YOUR REPRESENTATIVE AND ASR THEM TO SUPPORT THE SENATE TAX BILL. Despite the favorable Senate position, there is still a great threat that the local government sales tax and /or city aid cuts will be adopted. Funding is still being sought for many spending proposals, and the Governor has expressed his opposition to an income tax increase. Your phone calls to legislators are urgently needed. r- -I SPECIAL CLOSED MEETING HUTCHINSON CITY COUNCIL TUESDAY, APRIL 28, 1992 - -6:30 P.M. A closed meeting of the City Council will be held with Attorney Tom Vitt, Dorsey & Whitney Law Firm, to discuss potential litigation with Dakota Rail. • 40