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cp08-25-1992 c1-1 Ili�l`��i�l CITY CALENDi ",r, _ MEEK OF August 23 T Q August 29 1902 t•'LDNES0AY -26- 10:00 A.M. - Directors Me at City Hall CITY PICNIC FOR EMPLOYEES AND BOARD MEMBERS Place Optimist Riverside Park Time: 5:30 P.M. - Social Ho 6:30 P.M. - Picnic Supper FOOD -- FELLOWSHIP -- FUNII -23- MCLEOD COUNTY FAIR August 21 -25 THURSDAY -27- P . � p aid rys• � 6—� �u i• d iA MONDAY -24- Noon - Safety Council Meet at Heritage Center 1:00 P.M.- Utilities Commission Meeting at Utilities 7:00 P.M.- Airport Commission Meeting at City Hall FRIDAY -28- 2:00 P.M. - Open Bids at City Hall for Letting 14 (Life Safety Improvements) TUESDAY 0 3:30 P.M. - Open Bids at City Hall for 1992 Improvement Bonds 7:30 P.M. City Council Meeting at City Hall SATURDAY -29- JO RUNKE - August 24 -28 AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 25, 1992 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Richard Gross, St. Anastasia Church 3. Consideration of Minutes Regular Meeting of August 11, 1992; Special Meetings of August 4, 7 & 17, 1992; Bid Openings of August 17, 1992 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - June & July 1992 2. Planning Commission Minutes of July 21, 1992 3. Airport Commission Minutes of July 27, 1992 • 4. Hospital /Nursing Home Board Minutes of May 19, 1992; June 16, 1992; July 28, 1992 (b) Report of City Investments (c) Appointments 1. Police Civil Service 2. Parks & Recreation B 3. Utilities Commission 4. Airport Commission - Action - Motion to order and ratify appointments 5. Public Hearin q - 8:00 P.M. None Commission - John Decker Dard - Michael Schall - Roger Gilmer Tim Miller report and minutes filed 6. Communications Requests and Petitions (a) Report On Old Wastewater Treatment Facility By Gene Jeseritz (Aqua Foods) Action - • 7. Resolutions and Ordinances CITY COUNCIL AGENDA - AUGUST 25, 1992 (a) Ordinance No. 92 -63 - An Ordinance Of The City Of Hutchinson, Minnesota, Amending City Code Section 8.09, Subd. 2(H) And Adding Thereto Additional Subdivision And By Adopting By Reference, City Code Chapter 1 And Section 2.99 Which, Among Other Things, Contained Penalty Provisions (Snowmobile) Action - Motion to reject - Motion to waive second reading and adopt as amended (b) Ordinance No. 92 -64 - An Ordinance Of The City Of Hutchinson, Minnesota, Authorizing The Sale Of Municipally Owned Real Estate And Adopting, By Reference, City Code Chapter 1 And Section 2.99 Which, Among Other Things, Contain Penalty Provisions Action - Motion to reject - Motion to waive second reading and adopt (c) Ordinance No. 92 -65 - An Ordinance To Vacate Utility Easement In Hutchinson Mall Plat 2 • Action - Motion to reject - Motion to waive second reading and adopt (d) Resolution No. 9776 - Resolution Setting Election, Location of All Precincts (One, Two & Three) And Appointing of Judges for The State Primary And General Elections Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 9778 - Resoution For Purchase Action - Motion to reject - Motion to waive reading and adopt (f) Resolution No. 9779 - Resolution Accepting Bid And Awarding Contract, Letting No. 9, Project No. 92 -14 Action - Motion to reject - Motion to waive reading and adopt • 2 J CITY COUNCIL AGENDA - AUGUST 25, 1992 (g) Resolution No. 9780 - Resolution Approving Plans And Specifications And Ordering Advertisement For Bids, Letting No. 13, Project No. 92 -19 Action - Motion to reject - Motion to waive reading and adopt (h) Resolution No. 9788 - Resolution Releasing Pledged Securities from Citizens Bank & Trust Co. Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business None 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service • (b) Consideration of Cross Easement Agreement Between Shopko Stores, Inc. And City of Hutchinson (Phase I - Hutchinson Downtown Redevelopment Project) Action - Motion to reject - Motion to approve and enter into agreement (c) Consideration of Awarding Bid for Motor Grader with Attachments Action - Motion to reject - Motion to approve (d) Consideration of Awarding Bid for Letting No. 6, Project No. 92 -10 Action - Motion to reject - Motion to approve (e) Consideration of Awarding Bid for Letting No. 11, Project No. 92 -17 (Crow River Pedestrian Bridge) Action - Motion to reject - Motion to approve 0 3 1] CITY COUNCIL AGENDA - AUGUST 25, 1992 (f) Consideration of HRA Participation In Home Rental Rehabilitation Program Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9777 (g) Consideration of Authorizing Committee of City Council And Staff to Negotiate with Various Landfills In Area Action - Motion to reject - Motion to approve (h) Consideration of Lease Agreement with Minnesota Department of Public Safety; Driver And Vehicle Services Action - Motion to reject - Motion to approve and enter into agreement (i) Consideration of Amendments To Zoning Ordinance #464 Requested By Staff with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second • reading for September 8, 1992 (j) Consideration of Conditional Use Permit Requested By Barry Barton for Storage Units On Texas Avenue with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9781 (k) Consideration of Preliminary And Final Plat of Hasse Hill First Addition Submitted By Gary Hasse with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve.- Motion to waive reading and adopt Resolution No. 9782 (1) Consideration of Conditional Use Permit Requested By Allied Mechanical to Move Temporary Office Space Onto Property Located At 340 Michigan Street with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9783 4 • CITY COUNCIL AGENDA - AUGUST 25, 1992 (m) Consideration of Conditional Use Permit Requested By McLeod County Agriculture Association To Construct And Move Buildings On Fairgrounds Plat with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9784 (n) Consideration of Preliminary And Final Plat of City of Hutchinson Street Right -of -Way Plat #1 Submitted By City Staff with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9785 (o) Consideration of Conditional Use Permit Requested By Craig Emery To Move Mobile Home Into Country Club Terrace with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9786 • (p) Consideration of Conditional Use Permit Requested By Allen Brown to Move Garage with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9787 (q) Consideration of Awarding 1992 Improvement Bonds Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (r) Consideration of Establishing A Tax Levy Guideline Action - 10. Miscellaneous (a) Communications from City Administrator 9 5 • CITY COUNCIL AGENDA - AUGUST 25, 1992 11. Claims Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds u 12. Adiournment 0 6 MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 11, 1992 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson, and Don Erickson. Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Anderson. 2. INVOCATION No one was present to give the invocation. 3. MINUTES The minutes of the special meeting of July 20, 1992 and regular meeting of July 28, 1992 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JULY 1992 • 2. PARKS & RECREATION BOARD MINUTES OF MAY 27, 1992 The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to order the report and minutes filed. 5. PUBLIC HEARING - 8:00 P.M. (a) LETTING NO. 10, PROJECT NO. 92 -16 (1992 HUTCHINSON MUNICIPAL AIRPORT EXPANSION) Mayor Ackland called the hearing to order at 8:00 P.M. and read Publication No. 4415. Dave Skaar, Airport Commission Chairman, commented this project had been under process for several years. He requested Council support and approval of the project. Jerry Peterson of TKDA presented a brief report on the environmental impacts of the proposed airport construc- tion. Following discussion, Councilman Mlinar moved to close the hearing at 8:10 P.M. Motion seconded by Councilman Torgerson and unanimously carried. • CITY COUNCIL MINUTES - AUGUST 11, 1992 The motion was made by Councilman Mlinar, seconded by Councilman Torgerson and unanimously carried, to approve the project. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FROM MAINSTREET ASSOCIATION TO CLOSE STREET FOR CHILDREN'S ACTIVITY AREA DURING ARTS AND CRAFTS FESTIVAL MainStreet representatives reported an activity tent would be erected on First Street SW, one -half block from Main Street to the alley, leaving the alley open for access to the parking areas. Following discussion, Councilman Mlinar moved to approve the request. Motion seconded by Councilman Torgerson and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 92 -62 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL • ZONING MAP (AREA OF FAIR GROUNDS ADDITION PLAT) The motion was made by Councilman Lenz, seconded by Coun- cilman Mlinar and unanimously carried, to waive second reading and adopt. (b) ORDINANCE NO. 92 -63 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 8.09, SUBD. 2(H) AND ADDING THERETO ADDITIONAL SUBDIVISION AND BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAINED PENALTY PROVISIONS (SNOWMOBILE) The motion was made by Councilman Erickson, seconded by Councilman Torgerson and unanimously carried, to waive first reading and set second reading for August 25, 1992. (c) RESOLUTION NO. 9773 - RESOLUTION FOR PURCHASE The motion was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried, to waive reading and adopt. 40 2 • CITY COUNCIL MINUTES - AUGUST 11, 1992 (d) ORDINANCE NO. 92 -64 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL ESTATE AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive first reading and set second reading for August 25, 1992. None 9. NEW BUSINESS (a) CONSIDERATION OF SUBDIVISION AGREEMENT FOR HUTCHINSON MALL PLAT 2 L Following discussion of assessments and changes in the subdivision agreement, the motion was made by Councilman Erickson to approve the subdivision agreement with the proposed changes, subject to K -Mart's approval and a signed waiver of no objection to any improvements /assess- ments on Century Avenue. Motion seconded by Councilman Mlinar and unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR PHASE II REMODELING AT BURNS MANOR NURSING HOME Following discussion, Councilman Lenz moved to approve and award low bid to Professional Construction Services in the amount of $25,500. Motion seconded by Councilman Mlinar and unanimously carried. (c) CONSIDERATION OF CITY POLICY ON ASSESSMENTS Following discussion, Councilman Mlinar moved to approve the assessment policy. Motion seconded by Councilman Lenz and unanimously carried. (d) CONSIDERATION OF PURCHASE OF TAX FORFEITED PROPERTY FOR PUBLIC USE Following discussion, Councilman Torgerson moved to approve purchase of Lot 9, Block 1 of California Second Addition for an additional street right -of -way. Motion seconded by Councilman Mlinar and unanimously carried. • 3 r1 � J CITY COUNCIL MINUTES - AUGUST 11, 1992 (e) DISCUSSION OF 1993 BUDGET PROCESS Following discussion led by the Finance Director, Coun- cilman Mlinar moved to set a special meeting on Septem- ber 1, 1992 at 5:00 P.M. Motion seconded by Councilman Torgerson and unanimously carried. (f) UPDATE ON LIQUOR STORE CONDOMINIUM It was reported the Phase II Downtown Redevelopment closing would occur on Thursday of this week, with the project to commence immediately thereafter. (g) CONSIDERATION OF PETITION BY OWNERS FOR IMPROVEMENT IN HASSE HILLS FIRST ADDITION It was reported the petition was submitted by 100% of the property owners in Hasse Hills First Addition and an agreement of assessment and waiver had been signed. Following discussion, Councilman Torgerson moved to approve and to waive readings and adopt Resolutions No. 9774 and No. 9775 to order report and plans and speci- fications. Motion seconded by Councilman Lenz and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz reported on the specifications for residential refuse hauling bids to be opened August 17. He stated the three year contract would take effect November 1, 1992. The City Council directed the City Administrator to begin negotiations immediately for the one month interim period before the contract started. A survey will be conducted of residential residents to determine the size of containers preferred so the hauler can order containers. (b) COMMUNICATIONS FROM COUNCILMAN JOHN MLINAR Councilman Mlinar raised a question regarding white goods and the hauling cost. He also commented someone had sug- gested more recycling containers since the present ones are always full. 0 4 • CITY COUNCIL MINUTES - AUGUST 11, 1992 (c) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson requested approval of the Undertaking And Indemnity Agreement regarding the sale of redevelop- ment property located in block 47 and 48, Townsite of Hutchinson, to Erickson's Diversified Corporation. Following discussion, the motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to approve and enter into agreement. (a) VERIFIED CLAIMS The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:55 P.M. 0 5 MINUTES • SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 4, 1992 The meeting was called to order at 12:00 noon by Vice - President Mlinar. The following were present: Vice - President John Mlinar, Councilmen Craig Lenz, Marlin Torgerson, Don Erickson, and Mayor Paul L. Ackland (12:10 P.M.). Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Anderson. 1. PETITION FOR SUNDAY LIQUOR (DEFERRED JULY 28, 1992) City Attorney Anderson reported the petitions as presented were insufficient for several reasons. It was his recommen- dation to reject the petitions as insufficient under Section 5.05 of the Hutchinson City Charter and to give the committee 30 days in which to file additional documents to correct the deficiencies. Following discussion, Councilman Torgerson moved to hold a special meeting on August 7, 1992 at 7:00 A.M. to consider the liquor referendum. Motion seconded and unanimously carried. • Councilman Lenz moved to direct the City Attorney to draft the proper papers necessary for the petition. Motion seconded and unanimously carried. 2. PRELIMINARY AND FINAL PLAT OF HUTCHINSON MALL PLAT 2 (DEFERRED JULY 28, 1992) Administrator Plotz presented a report on the affected prop- erty owners because of the proposed construction of Cash Wise Foods in the Hutchinson Mall. A discussion followed regarding traffic problems, a proposed raised median, and access to businesses along South Grade Road. A conference call was held with Tim Chalupnik, TKDA consultant, who suggested the City conduct a traffic count in the area of South Grade Road. Following discussion, Councilman Torgerson moved to defer action until the special Council meeting on August 7 at 7:00 A.M. Motion seconded by Councilman Mlinar and unanimously carried. 3. PHASE II - DOWNTOWN REDEVELOPMENT PROJECT Attorney Anderson referred to a letter received from Erick - son's regarding Phase II developments. He discussed the tele- phone line relocation costs on the Festival Foods site. Also, there was discussion of the per square foot cost for the liquor store. N 0 CITY COUNCIL MINUTES - AUGUST 4, 1992 Councilman Erickson moved the cost would not be over the maximum of $35 per square foot for the addition onto the liquor store on a square foot basis. Motion seconded by Councilman Torgerson and unanimously carried. 4. ADJOURNMENT The meeting adjourned at 1:30 P.M. �J r1 U MINUTES • SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, AUGUST 7, 1992 The meeting was called to order at 7:00 A.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also pres- ent: City Administrator Gary D. Plotz, City Attorney G. Barry Anderson, and TKDA Consultant Timothy Chalupnik. PETITION FOR SUNDAY LIQUOR It was reported that the signatures on the petitions were verified with the Hutchinson voters' registration records, and 55 names were registered. Two out of the five committee of electors were not registered. Following discussion, the motion was made and seconded to reject the petitions because of the insufficiency of regis- tered voter requirement for the committee of electors. Motion unanimously carried. 2. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF HUTCHINSON • MALL PLAT 2 AND VACATION OF UTILITY EASEMENTS SUBMITTED BY DEVELOPERS DIVERSIFIED Consultant Tim Chalupnik presented a plan showing two lanes of traffic west -bound on South Grade Road plus a left -turn lane. The existing median would need to be shifted to the south and made longer. It would require 17 feet of right -of -way on the south side of South Grade Road between Hwy. 15 and approxi- mately the proposed entrance to Hutchinson Mall Plat 2. The proposed island would be 5 feet in width and would extend from Hwy. 15 to just short of the Pizza Hut entrance. The yellow hatched lane dividers would continue to the entrance of the proposed plat and again to the proposed entrance to Merrill Street. A drawing by the consultant was presented to the City Council and four business owners present. The consultant notified the Council that the stop- and -go light may have to be relocated depending on MN /DOT's feeling on turning radius for east -bound traffic on South Grade Road turning on Hwy. 15 south. The City Council felt that the developer should pay one -half the cost of all the improvements; i.e., island, extra turn lanes, painting of lane dividers, relocation of stop light if needed, and /or push button pedestrian crossing. The motion was made and seconded to approve the preliminary and final plat of Hutchinson Mall Plat 2 and the vacation of H .I L CITY COUNCIL MINUTES - AUGUST 7, 1992. easements, and to waive reading of Resolution No. 9764, and to waive first reading of Ordinance No. 92 -65. Motion unani- mously carried. The Subdivision Agreement for Hutchinson Mall Plat 2 would be considered at the August 11, 1992 Council meeting. The meeting adjourned at 8:10 A.M. E 0 MINUTES • SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, AUGUST 17, 1992 The meeting was called to order at 12:00 noon by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz and Finance Director Kenneth B. Merrill. Administrator Plotz reported on the four residential refuse haul- ing bids which were opened this morning. He stated Aagard West was the apparent low bidder, and a three year contract would be awarded to be effective November 1, 1992. The hauler would purchase and own the refuse containers. A survey will be mailed to all resi- dential property owners /tenants to determine the container size desired at each household to assist the hauler in ordering the three sizes of carts. The City will need to negotiate with Witte Sanitation, or another hauler, for refuse service during the one - month interim period from October 1 to November 1, 1992. Following discussion, Councilman Erickson moved to accept the low bid of Aagard West for residential refuse hauling service for a • three year period beginning November 1, 1992. Motion seconded by Councilman Mlinar and unanimously carried. Councilman Torgerson moved to approve the Zarn containers for the three required sizes, contingent that if the 30- gallon container could not be modified for automation, the Council would approve the Pro Kart 30- gallon size. Motion seconded by Councilman Mlinar and unanimously carried. The meeting adjourned at 12:40 P.M. o�. • • 0 MINUTES BID OPENING MONDAY, AUGUST 17, 1992 The meeting was called to order at 10:00 A.M. by City Administrator Gary D. Plotz. Also present were Mayor Paul L. Ackland, Finance Director Kenneth B. Merrill, and Administrative Secretary Marilyn J. Swanson. Administrator Plotz read Publication No. 4422, Advertisement for Bids, Residential Refuse Hauling, City of Hutchinson, MN. The following bids were opened and read: Aagard West Norwood, MN Knutson Services Rosemount, MN R &W Sanitation Carver, MN Witte Sanitation Hutchinson, MN DRIVE -BY WEEKLY RECYCLABLE ADDL. RATE RESIDENTIAL RATE RATE VALET SERVICE $4.72 $1.25 $3.00 /Mo. 5.92 1.60 3.00 /Mo. .25 /Mo. Addl. 10.98 1.92 10.00 /Mo. 6.78 1.60 2.85/Mo. A letter from Junker Sanitation was opened and read. It stated the firm was not submitting a bid for residential refuse hauling. The bids were referred to City staff for a recommendation of award of bids at a special City Council meeting to be held today at 12:00 noon. The meeting adjourned at 10:12 A.M. ,�k r1 U MINUTES BID OPENING MONDAY, AUGUST 17, 1992 The meeting was called to order at 2:00 P.M. by Finance Director Kenneth B. Merrill. Also present were Supervisor Doug Meier and Administrative Secretary Marilyn J. Swanson. Director Merrill read Publication No. 4419, Invitation for Bids, Purchase of One New 1992 All -Wheel Drive, Articulated, Motor Grader with Attachments. The following bids were opened and read: l• :Zl�1�f1:Li�:�T� r MINE : 9 0 p • • Midwest Machinery $118,908 $118,908 None None Burnsville, MN FOB - 9,513 John Deere ( Trade -In $109,395 Road Machinery & 118,093 118,093 None Lease Supplies Co. FOB - 10,000 Option Savage, MN Dresser 850 ( Trade -In Avail - $108,093 able. The bids were referred to City staff for review and a recommenda- tion. The meeting adjourned at 2:05 P.M. PIA MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 21, 1992 1. CALL TO ORDER The meeting was called to order by Chairman Clint Gruett at 7:30 p.m. with the following members present: E1Roy Dobratz, Tom Lyke, Craig Lenz, Bill Craig, Roland Ebent and Chairman Gruett. Members Absent: Dean Wood Also Present: Gary Plotz, City Administrator, John Rodeberg, City Engineer, G. Barry Anderson, City Attorney and Jim Marka, Building Official. 2. MINUTES Mr. Lenz made a motion to approve the minutes of the regular meeting dated Tuesday, June 16, 1992. Seconded by Mr. Craig the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LOUIS BRUNNER TO CONSTRUCT A WAREHOUSE AND OFFICE BUILDING ON 4TH AVE NW City Administrator Gary Plotz stated Mr. Brunner has • asked to continue this hearing to the August meeting. Mr. Lyke moved to continue the hearing to August, seconded by Mr. Craig the motion carried unanimously. (b) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "FAIR GROUNDS ADDITION" SUBMITTED BY THE MCLEOD COUNTY AGRICULTURAL ASSOCIATION Chairman Gruett opened the hearing at 7:34 p.m. with the reading of publication #4387 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request is for the purpose of considering a preliminary and final plat of "Fair Grounds Addition" submitted by the McLeod County Agricultural Association. City Administrator Gary Plotz explained the plat and the zoning. He stated the annexation is now complete as of July 2nd. City Engineer John Rodeberg commented on the surface water drainage. Mr. Craig moved to close the hearing, seconded by Mr. Ebent the hearing closed at 7:35 p.m. Mr. Craig made a motion to recommend approval to city council. Seconded by • 1 # -A ( 2) HUTCHINSON PLANNING COMMISSION . JULY 21, 1992 Mr. Lenz the motion carried unanimously. (c) CONSIDERATION OF REZONING FROM R -1 TO I/C THE AREA OF THE "FAIR GROUNDS ADDITION" PLAT Chairman Gruett opened the hearing at 7:36 p.m. with the reading of publication #4388 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request is for the purpose of considering a request by McLeod County Agricultural Association to rezone the "Fair Grounds Addition" plat from R -1 to I /C. City Administrator Gary Plotz commented on the staff recommending the industrial /commercial zoning in the area as proper zoning. Mr. Lenz moved to close the hearing, seconded by Mr. Lyke the hearing closed at 7:37 p.m. Mr. Lenz moved to recommend approval to city council. Seconded by Mr. Craig the motion carried unanimously. (d) CONSIDERATION OF VARIANCE REQUESTED BY CHARLENE ANDERBERG FOR GARAGE CONSTRUCTION LOCATED AT 505 HURON • Chairman Gruett opened the hearing at 8:31 p.m. with the reading of publication #4404 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request is for the purpose of considering a request for a variance to encroach into the average setback of 27.9' con comply with the 25' setback for garage construction located at 505 Huron. City Administrator Gary Plotz commented on the request and the average setbacks in the neighborhood. He stated staff recommended denial based on lack of hardship. City Engineer John Rodeberg stated the necessity of staff to be consistent on the hardship issues. Ms. Anderberg questioned what a hardship would be. Mr. Rodeberg stated a hardship is the inability to use the property as defined by State law. Mr. Dennis Reidel, 515 Huron, stated he has no objection to the request as a neighboring property owner. There was discussion on the existing garage in the rear yard. Building Official Jim Marka explained the building permit • was issued for the house only and commented the planning commission and city council should make the decision on the hardship issue. HUTCHINSON PLANNING COMMISSION • JULY 21, 1992 Mr. Craig moved to close the hearing, seconded by Mr. Lyke the hearing closed at 8:42 p.m. Mr. Craig made a motion to recommend approval of the variance based on the hardship of the narrow corner lot, siting the setback on Lot 14 being 25.8'. Seconded by Mr. Lyke the motion carried with Mr. Ebent voting nay. (e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY SHALOM BAPTIST CHURCH FOR CONSTRUCTION OF AN EDUCATION WING Chairman Gruett opened the hearing at 8:43 p.m. with the reading of publication #4405 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request is for the purpose of considering a request by Shalom Baptist Church to construct an addition to the education wing of the church. City Administrator Gary Plotz commented on the request and noted staff recommendation of parking to accommodate extra square footage. Mr. Ray Wight, Chairman of the Building Committee of • Shalom Baptist church, commented on classroom space for Sunday School. He stated the church has been renting classroom space at the high school. Mr. Wight also commented on parking stating there is verbal agreement with the school for overflow parking to be in the school parking lot across the road. Mr. Lyke commented if the gas and electric service would need to be moved it would be at the owners expense. Mr. Craig moved to close the hearing, seconded by Mr. Ebent the hearing closed at 8:55 p.m. Mr. Craig made a motion to approve the request provided the parking requirements are met. Seconded by Mr. Lenz the motion carried unanimously. (f) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BRIAN EASTRIDGE TO MOVE A 1972 MARSHFIELD MOBILE HOME IN COUNTRY CLUB TERRACE Chairman Gruett opened the hearing at 8:57 p.m. with the reading of publication #4406 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request is for a conditional use permit to allow the owner to move a 1972 Marshfield mobile home into Country Club 40 1 HUTCHINSON PLANNING COMMISSION • JULY 21, 1992 Terrace. Mr. Plotz commented on staff recommendation to approve the request provided the Life Safety Code issues are satisfied. Ms. Eastridge state the mobile home is up to code as required in the City of Burnsville. Mr. Ebent moved to close the hearing, seconded by Mr. Lenz the hearing closed at 9:00 p.m. Mr. Ebent made a motion to approve the request subject to addressing the Life Safety Code issues as directed by staff. Seconded by Mr. Lyke the motion carried unanimously. (g) CONSIDERATION OF VARIANCE REQUESTED BY LARRY MOEHRING TO REDUCE REAR YARD SETBACK TO 6' FOR CONSTRUCTION OF ATTACHED GARAGE LOCATED AT 870 LYNN RD Chairman Gruett opened the hearing at 9:01 p.m. with the reading of publication #4407 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request • is for the purpose of considering a variance requested by Mr. Larry Moehring to reduce rear yard setback from 25' to 6' for construction of an attached garage located at 870 Lynn Rd. City Administrator Gary Plotz commented on the proposal and explained if the garage were detached the owner would not need a variance. Mr. Bruce Trick, Trick and Sheer Construction, commented on the request and the fact an attached garage would be more practical for the home owner. Mr. Moehring stated the Lyndale side of the house is the access side and that the neighbors have no objection to the request. There was discussion on the hardship. The hardship could be the use of the lot is hindered by the lot being a corner lot and thus creating two front yards. Mr. Lyke moved to close the hearing, seconded by Mr. Lenz the hearing closed at 9:12 p.m. Mr. Craig made a motion to approve the request based on the hardship being 1) on the corner lot space is hindered by front yard • calculations, 2) it is possible but not in the best 4 HUTCHINSON PLANNING COMMISSION • JULY 21, 1992 interest of the home owner to build a large detached garage, and 3) if the address were on the Lyndale side the garage could be built without a variance. Seconded by Mr. Lyke the motion carried with Mr. Ebent voting nay. Mr. Lyke stated gas and electric service is to be moved at the owners expense. (h) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF " HUTCHINSON MALL PLAT 2" SUBMITTED BY DEVELOPERS DIVERSIFIED Chairman Gruett opened the hearing at 7:38 p.m. with the reading of publication #4408 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request is for the purpose of considering a preliminary and final plat of "Hutchinson Mall Plat 2" submitted by Developers Diversified. City Administrator Gary Plotz commented on the three lot plat and the plans for the two lots along Hwy 15. City Engineer John Rodeberg commented on this being a • partial replat of the Hutchinson Mall Plat. Neighboring property owners questioned where the store would be. Mr. Rodeberg explained the berm and trees would remain along South Grade Rd. Marcella Bayerl, 965 Church St, voiced concern with the streets and the traffic in the plat. Mr. Rodeberg explained the parking meets the city requirements. He stated the city is reviewing drainage and traffic with a consultant. Mr. Don Wetter, President of Coborn's Foods, presented a site plan explaining the plat. He stated they will keep existing green space and are working with the city to follow all requirements and recommendations. City Attorney Barry Anderson stated the question of ownership has been satisfied. He commented on the traffic and drainage concerns. City Engineer Rodeberg explained the history of the mall drainage and commented on Barr Engineering recommendations. He stated drainage will be reviewed by • Barr Engineering and RCM and that water shed districts 5 HUTCHINSON PLANNING COMMISSION • JULY 21, 1992 will remain as before. There was discussion of elevation differences and flooding in the parking lot by ponding as is the practice for mall parking lots. Lore Hacker, 944 Church St., voiced concern with drainage to the north. City Attorney Anderson explained that studies are being done on water shed districts. Lynn Brown, 954 Church St., asked about pedestrian crossings across South Grade Rd. Mr. Rodeberg stated a cross walk at Merrill St is being proposed. Pam Pulkrabek, 958 Church St., questioned the footage from the store to the street. Mr. Rodeberg stated there is 60' and the berm and trees will remain. Discussion followed on the dumpters and how they will be screened. • City Attorney Anderson commented on the traffic concerns. City Engineer Rodeberg commented on the concerns with internal traffic flow and access to the two out lots. He stated Cashwise added a direct access to the lots. Mr. Rodeberg stated he has met with a consultant on traffic flow and the concerns of the city. He explained there will be an additional 12' of right of way to be used for turn lanes. Denise Jensen, 804 Sunset St., voiced concern over the increase traffic in a residential area and stated traffic controls are needed on Sunset St. City Engineer John Rodeberg commented on the present development of the city in the area and stated this property was originally in the mall plat and was always intended for development. He stated the plat meets the city criteria. City Attorney Barry Anderson stated the plat will require a cross easement agreement as to parking. There was much discussion on traffic increase, traffic control and the access to the property. 6 HUTCHINSON PLANNING COMMISSION • JULY 21, 1992 Earl Fitzloff, Fitzloff Hardware Hank, commented on the traffic problem and the possibility of enlarging the intersection area to loosen up the traffic. City Engineer Rodeberg again stated the traffic study will be complete by the time the City Council meets. Mr. Craig moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 8:25 p.m. Mr. Ebent made a motion to recommend approval as submitted provided a traffic study is submitted including the entire intersection. Seconded by Mr. Craig the motion carried unanimously. (i) CONSIDERATION OF VACATION OF EASEMENTS LOCATED IN THE " HUTCHINSON MALL PLAT 2" SUBMITTED BY DEVELOPERS DIVERSIFIED Chairman Gruett opened the hearing at 8:28 p.m. with the reading of publication #4409 as published in the Hutchinson Leader on Thursday, July 9, 1992, and Tuesday, July 14, 1992. The request is for the purpose of considering a petition to vacate easements within the • Hutchinson Mall Plat 2. City Engineer John Rodeberg commented on the utility commission approval and explained a 5' easement on either side of the plat is necessary. Mr. Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 8:30 p.m. Mr. Craig made a motion to recommend approval of the request. Seconded by Mr. Lenz the motion carried unanimously. (j) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BARRY BARTON TO CONSTRUCT STORAGE UNITS ON TEXAS AVE Chairman Gruett opened the hearing at 9:13 p.m. with the reading of publication #4410 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request is for considering a request by Mr. Barry Barton for a conditional use permit to construct storage units on Texas Ave in a C -4 district. City Administrator Plotz explained the recommendation of staff to continue the hearing to August until an Amendment to the ordinance is approved to conditionally permit storage units in C -4 districts. • 7 HUTCHINSON PLANNING COMMISSION • JULY 21, 1992 City Engineer John Rodeberg commented on staff addressing the extra lot and site plan. Marlow Priebe, representing Mr. Barton, stated that Mr. Barton would prefer the site plan with the buildings facing east and west. Mr. Craig moved to continue the hearing to August and directed staff to advertise for an ordinance change. Seconded by Mr. Ebent the motion carried unanimously. (k) CONSIDERATION OF PRELIMINARY AND FINAL OF ^GARY HILL ESTATES" SUBMITTED BY GARY HASSE Chairman Gruett opened the hearing at 9:24 p.m. with the reading of publication #4411 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request is for the purpose of considering a request by Mr. Gary Hasse for a preliminary and final plat of Gary Hill Estate. Mr. Plotz commented on staff recommendation on utilities, • grading, and floor elevation. Mr. Rodeberg explained the lots are for first time homebuyers. Mr. Craig Lenz moved to continue the hearing to August, seconded by Mr. Dobratz the motion carried unanimously. (1) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICK GIESE TO MOVE A 1963 PATH MOBILE HOME IN COUNTRY CLUB TERRACE Chairman Gruett opened the hearing at 9:28 p.m. with the reading of publication #4412 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request is for the purpose of considering a request by Mr. Rick Giese for a conditional use permit to move a 1963 Path mobile home into Country Club Terrace. City Administrator Plotz stated the Life Safety Code issues are to be met as required. Building Official Jim Marka stated he will inspect the home. Mr. Lenz moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 9:29 p.m. Mr. Lenz moved • to recommend approval subject to addressing the Life 8 HUTCHINSON PLANNING COMMISSION • JULY 21, 1992 Safety Code issues as directed by staff. (m) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JOHN MILLER TO MOVE A HOUSE ON PROPERTY LOCATED AT 487 CALIFORNIA ST Chairman Gruett opened the hearing at 9:30 p.m. with the reading of publication #4413 as published in the Hutchinson Leader on Thursday, July 9, 1992. The request is for the purpose of considering a request by Mr. John Miller for a conditional use permit to move a house to property located at 487 California St. City Administrator Gary Plotz stated the conditional use permit is required to move a house. Mr. Lyke commented the Hutchinson Utilities Commission requires any low wires to be raised are at owners expense. Mr. Miller stated the garage is also to be moved. • Mr. Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 9:32 p.m. Mr. Craig made a motion to recommend approval to city council. Seconded by Mr. Lenz the motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION OF LOT SPLIT ON SHADY RIDGE ROAD REQUESTED BY MILTON BRINKMAN City Administrator Plotz commented on the request of a lot split stating both lots meet the required size. City Engineer Rodeberg stated a parkland contribution may be required. Mr. Craig made a motion to approve the lot split, seconded by Mr. Dobratz the motion carried unanimously. (b) COMMUNICATION FROM STAFF None. • 9 HUTCHINSON PLANNING COMMISSION • JULY 21, 1992 NONE 6. There being no further business the meeting was adjourned at 9:45 p.m. `J 1 10 MI NUTFS HUTCHINSON AIRPORT COMMISSION MEETING July 27, 1992 • Meeting called to order at 7:00 P.M. on July 27th, 1992 by Chairman Dave Skaar. Members present: Joe Dooley, Dennis Kahl and Dave Skaar. Members absent: Jim Faber, Paul Ackland. Guest present: Tim Miller and Tom Parker City Staff: John Rodeberg, Doug Meier and George Field. Presentation concerning above- ground refueling tanks at airport. Guest speakers were Mark Free, who represented the Triton System and Gerald Krob and Rick Raesch from Determan Company out of Minneapolis. Motion made by Joe Dooley and seconded by Dennis Kahl to write specifications for the installation of one (1) 12,000 gallon above- ground refueling system at Hutchinson Airport. Passed unanimously. Motion made by Joe Dooley and seconded by Dennis Kahl to support the Federal Aviation Administration recommendation concerning the construction of 135' increase to existing antenna as requested by KDUZ per aeronautical study no. 9N- AGL- 1028 -OE (See attached letter). Passed unanimously. Next meeting to be held August 29, 1992 at 7 :00 P.M. in Council Chambers. • Meeting adjourned at 9:15 P.M. Submitted by Doug Meier. • felow • US Depon+r,ern of xonsponot,an Federal Aviation Administration GREAT LAKES REGION /AGL -530 2300 East Devon Avenue Des Plaines, Illinois 60018 e+REK. RE, [P "RONAUTICAL STUDY No, 91 -AGL- 1028 -OE • PROPOSES Tower (Freq: 107.1 MHz, 6 1260 M ERP 6 11 North American Broadcasting Company, Inc. KDUZ Box 10 Hutchinson, MN 55350 SfR CONSTRUCTION DOE wl q,r 135' Increase to Existing Antenna CONSTRUCTION LOCATION MN AaovE GROUND 346 An seronsul cel study of the proposed consuucton described above has been completed under the provlftons of Pen 77 of the Federal Aviation Regulations Based on the study it is found that the Construction would have a suMlanliAi adverse affect Oft the Ufa and efficient utilization of the navigable airspace by aircraft or on the operation of air navigation hiplines Therefore, pursuant to the autnorNy, delegated to me. it u hereby dalerminad that the construction would be a hazard to air navigation. This detannnation is subject to review If a petition is filed by the sponsor on or before AUG 23 IM In the eMr1l a petition la review Is filed n should be submitted In Irfplicete to the Manager, Fight Infomution and Obstructions Bench AAT -210, Federal Avebon Administration, Washington, D.C. 20691. and edttan a full staternerit of the bests upon Plod it Is made. This dalerm.nal,on becomes final on SEP 2 1992 unless a petition for review is um« filed. in which case the defermrtudion will not became final pending disposition of the petition. IntsmblDd parties will be notified of the grant of any review An account of Iha study findings. aeronautical objections. if any. registered with the FAA during the study, and the basis for the FAA t decision in this matter w,11 be found below and/or on the following pegets) It the structure is subject to the licensing authority of the FCC. a COPY Of the delermirWion will be Sent to that Agency This Wtarmmatlon, Issued in accordance with FAR Pan T7. concams the effect of this proposal on the sate and efficient use of the navigable Airspace by OKCraft and does not rel ave the sponsor of an comoianoe rasponaiNlltias r.l.nrg to any law. ordinance, or regulation or an Federal. Sws. or local government body. RrJU�L 1992_ '�E rM ft -1— pDreD Douglas F. Powers TITLE Manager, System Management Branch AGL -530 z asmIN _ Des Plaines, Illinois 60018 ow JUL 24 FAA Form 74MIO Kell SUPERSEDES MEVUOUtS ED1Trpr Page 1 of Pag" Tne proposed construction would be located approximately 3.08 nautical miles north northeast of Hutchinson Municipal- Butler Field Airport, Hutchinson, Mi. Tne proposal exceeds the obstruction standards of Federal Aviation Regulations, • Part 77, as followsi Section 7 7.23 (a )(2) by the full height of the addition a height above (ground level) exceeding 208 feet within 3.08 nautical miles as applied to Hutchinson Municipal Airport. Section 77.23 (a) (3) by 117' a height that increases a minimum instrument flight altitude within a terminal area (TERPS criteria). The proposal would necessitate increasing the minimum descent altitudes (NDAsa) from 1820' to 1940 AMSL for the NDB runway 15 straight -in and circling instrument approach procedures (IAp). The proposal was circularized for public comment by letter dated April 21, 1992. No letters of objection were received as a result of circularization. Study for visual flight rules (VFR) effect disclosed the proposal would be beyond all known public -use airport traffic pattern airspace areas and at 346 feet above ground level would not penetrate Altitudes'eonsidered available for VFR enroute operations. The aeronautical study did disclose that the proposal would necessitate an increase of 120 feet t, the MDA for the NDB runway 15 SIAP as described &Dove. This increase would force aircraft to a higher altitude as they sought to maintain contact with the airport while circling to a runway or landing • straight -in. The proposal would eliminate the usefulness of a lower altitude which would more easily enable a pilot to successfully complete the landing maneuver. The loss of these altitudes would have an adverse effect on the benefit gained from their use. The adjustments necessary to accommodate the proposal would eliminate the usefulness of a portion of the national airspace system. Study also revealed that the affected approach procedure is the only one providing a straight -in approach to runway 15. A collateral study discovered that during fiscal year 1990, 87 aircraft utilized instrument approach procedures at Hutchinson Municipal Airport under actual instrument weather conditions. This usage constitutes a significant volume of operations. Therefore, it is determined that the proposed construction would_ have a substantial adverse effect on the safe end efficient utilization of the navigable airspace by aircraft and would be a hazard to air navigation. Aeronautical Study No. 91 -AGL- 1028 -08 Pages 2 of 2 Pages HUTCHINSON COMMUNITY HOSPITAL/ BURNS MANOR NURSING HOME REGULAR BOARD OF DIRECTORS MEETING - May 19, 1992 Conference Room A/B - 5:30 p.m. Present: Dori Johnson, President; Rich Myers, Vice President; Jim Mills, Secretary; Elaine Black, Trustee; Rev. Thor Skeie, Trustee; Mike Carls, Trustee; Marlin Torgerson, Trustee; Dr. John Zenk, Chief of Medical Staff Absent: Roger Gilmer, Trustee (excused) Others Present: Philip G. Graves, CEO; Robert Koepcke, BMNH Administrator; Karen Malmsten, Director of Finance; Jane Lien, Director of Nursing Services; Jar. Luthens, BMNH Director of Nursing; Elaine Schermann, Director of Rehab /TQM; Linda Ziemer, Personnel Director; Robyn Erickson, Director of Education and Marketing; Terri Rosati, KDUZ Radio; Jeff Holmquist, Leader; Laurie Hulkonen, Recording Secretary Prior to the meeting, a tour was given of NCH's Community Care Center (site of the Adult Day Care program) and the HCH Auxiliary Thrift Shop on Main Street. The meeting was called to order by President Johnson at 5:40 p.m. Minutes of Past Meetings Minutes of the April regular meeting minutes meeting were reviewed. Following discussion: Motion was made by Myers, seconded by Mills, to approve the minutes of the April 21 regular meeting of the board of directors as presented. • All were in favor. Motion carried. Medical Staff Meeting Minutes Dr. Zenk presented the minutes of the May meeting of the HCH medical staff. He explained the two new medications reviewed by the Environmental Services/ Patient Care committee, and he relayed the group had discussed the pulmonary rehab program. ICU /CCU and Emergency Room committee meeting minutes were also reviewed. The board learned a decision had not yet been made regarding chiropractor privileges. Question was asked whether a decision date has been set for settlement of this issue. Zenk relayed he hoped that it would be set; the neurologist couldn't attend the May meeting, but will be sought for his opinion. New Business A. First Quarter Risk Management Report Conner presented the first quarter 1992 Risk Management and Quality Assurance reports, in accordance with JCAHO requirements. The board reviewed the Risk Management report, showing 24 customer complaints had been received; 22 were resolved and two were pending. Conner stated this compares favorably to the number of 1991 first quarter complaints. It was learned that Conner presented a brief inservice was presented to the medical staff on risk management pearls in March. The Quarterly Index of Care was discussed, showing transfusion, patient fall, medication variance, radiology retake, Medicare mortality and delinquent record rates all below or within established guidelines. No • claims are pending. -z/ -tA (14) Regular Board of Directors Meeting - 5/19/92 . Page Two (A.) Question was asked as to how HCH compares with other facilities in these areas. Conner responded that we appear to report more medication errors and patient falls. Question was also asked about comparison of these figures to fourth quarter 1991 data. Conner replied that graphs will be forthcoming with the next report to reflect trends. The Plant and Safety report was next given. Review was made of personnel response during the tornado drill held in conjunction with the state- and community -wide drills in April. Items identified for improvement have been assigned to those responsible, with communication between the hospital departments was seen as the chief item needing improvement. Security for personnel and building security were discussed during the first quarter, as well. A push- button lock has been added at the purchasing entrance, and a telephone system installed in the old medical center entrance to prevent unnecessary traffic in those areas during evening and early morning hours. In response to OSHA regulations on blood borne pathogens, inservices were planned during first quarter and were recently presented on to HCH staff. Schermann explained to the board the Total Quality Management (TOM) goal of bringing the quality assurance and quality improvement functions together in terms of a committee. As of June 1, HCH will have one committee handling both functions. HCH's quality assurance plan also was revamped for total quality principles and process, and copies were distributed throughout the hospital. The changes made included an increase in the number of people on the committee, consisting of the chief of medical staff, secretary of medical staff, governing board representative, chief executive officer, director of nursing, risk management coordinator, quality assurance coordinator, quality • management director, medical record director, chief financial officer, mental health director, and Burns Manor Nursing Home administrator. The desire was to have representatives of larger service areas, and other people will rotate through, with the exception of the CEO and quality management director. The chief of medical staff will no longer necessarily be the chairperson of the committee, as that leadership position will be voted upon. The Continuous Quality Improvement Steering Committee structure was also explained. Wilson Learning, HCH /BMNH's consultant in this process, recommended the format and identified areas requiring teamwork for improvement, including satisfaction survey feedback, communication, recognition of employees and teams, CQI process improvement overseeing the teams put into place. B. Annual Utilization Review Plan Review Conner then continued with her presentation of the Utilization Plan review. The plan was reviewed and compared with the Minnesota Department of Health and JCAHO standards, and it was determined the plan will meet the standards of both organizations as outlined in their manuals... Following discussion: Motion was made by Myers, seconded by Skeie, to accept as presented the first cuarter risk management and annual utilization review reports and to approve the changes to the quality assurance plan (now the quality improvement plan). All were in favor. Motion carried. The group thanked Conner and Schermann for their presentations. 0 is Regular Board of Directors Meeting - 5/19/92 • Page Three C. Medical Staff Anoointments The board reviewed an application for privileges from Dr. Jonathan Rogers, cardiologist, and applications for advancement from provisional status from Eugene Whitbeck, P.A., CRHA Jay Losppke, Speech Therapist Marcia Gundlach and Psychiatrist David Kerski to the consulting staff, and Dr. Max Corndorf to the Consulting Staff with limited laser privileges. Following discussion: Motion was made by Carls, seconded by Torgerson, to approve the consulting staff application for Dr. Jonathan Rogers, Cardiology, and to advance the applications from provisional status from Eugene Whitbeck, P.A., Jay Loeppke, CRNA; Marcia Gundlach, Speech Therapist; Dr. David Kerski, Psychiatrist; and Dr. Max Corndorf with limited laser privileges. All were in favor. Motion carried. Incinerator Rules Graves reviewed the incinerator tests HCH had participated in during 1991 and explained recent institution of state standards for hospital incinerators. The hospital recently learned that our incinerator does not meet the State standards, and we must upgrade the unit if we want to continue incinerating. Several Twin Cities hospitals are electing not to incinerate. If we cease burning, we would have to sterilize the waste and send to a specialized landfill. Cost to update our incinerator to current standards would be $55,000 for a five -year period, as guaranteed by the state. Transportation costs and the desirability of landfill utilization are being studied. Graves relayed we are looking for alternative recyclable supplies, or suggested this be used as a reason to meet with neighboring hospitals to brainstorm a solution to the problem. • E. Closing of Glencoe MHU Office Halverson spoke to the board about HCH's history of providing MHU services in Glencoe and the recent decision to close the Glencoe office. Closing will allow better utilization of staff, and patients are already coming here rather than being seen there. She stated we aren't losing clients, as transportation has not been as big an issue as originally thought, so we now plan to trying to work with agencies from a central site. F. Pharmacy Changes The group toured the Pharmacy, and reviewed plans for proposed remodeling to allow more space for HCH's Pharmacy and Purchasing departments. Plans involve extending Pharmacy into the current hallway, down - sizing the laundry by replacing the mangler with another dryer, and build another hallway between the smaller laundry and larger pharmacy. Purchasing would lose some footage to Pharmacy on the north end of the department but would gain space by remodeling of the old ambulance garage. It was acknowledged that apace is needed in both Pharmacy and Purchasing areas, but questions were asked as to whether the hospital is financially able to make these changes now. The item was tabled until more information is available on costs and the financial health of the hospital is improved. G. Other Burns Manor Report Koepcke told the group the cost of the remodeling project recommended for approval at the April meeting would be $39,000. He is researching whether we have to bid competitively; if not, work can begin sooner than originally thought. He remarked that the case mix is running 2.6 now, compared to Dassel's 2.1, and Glencoe's 2.3. 0 5 E Regular Board of Directors Meeting - 5/19/92 Page Four (G.) (a.) He briefly discussed home care services. McLeod County Public Health Nursing Service wants to get out of home care and recently had a meeting with Glencoe, Winsted and HCH to talk about creating a consortium for regional home care. Health Planning and Management Resources' Patty McCullough is working with SAIL to plan for keeping people in their current living environments and will be talking with the home care group. Koepcke noted that three of 11 categories of patients now classified as nursing -home- allowable will not be able to be admitted and reimbursed by the middle of the decade. The board will be updated as progress is made. Golf outing It was learned that the Foundation's fund - raiser golf outing will be held on August 17. C. Radiology Department Request A request from urologists for a special transducer to examine prostates was briefly discussed. President Johnson asked that she be allowed to bring the request to the next Auxiliary meeting for their consideration of purchase, and the board expressed their appreciation for her doing so. Health Fair Compliment Secretary Mills extended compliments to the HCH staff for the recent grand open house and health fair held at HCH. • • Accounts Payable The listing of monthly accounts payable and cash disbursements were presented for review. Following discussion: Motion was made by Torgerson, seconded by Skeie, to approve the attached listing of accounts payable and cash disbursements in the amount of $1,551,725.93. All were in favor. Motion carried. health was just under 7 days. Statistical Report The statistical report was presented. Patient days were up slightly over the previous month but below budget. HCH has seen an increase in outpatient services and a decrease in inpatients. Graves remarked that the only way to improve that is to add doctors and increase our patient base. The average length of stay for acute areas was 3.5 days, and mental Increases over the last year were seen in newborns, Surgery and Rehab. Decreases in volumes from the previous year were seen in Laboratory, Radiology and Respiratory Care. MHU's lower volumes reflected the need for two therapists who have not yet been replaced but are being recruited. Financial Reports The financial reports were presented. The combined statement of assets and liabilities showed that the organization's cash position was increased in May. Malmsten noted that activity toward collection of accounts receivable for both facilities had increased. The April year -to- date analysis showed revenues for the month were strong for both facilities while expenses were roughly on budget. Month -to -date figures showed high gross revenues and a consistent 5% decrease in budgeted salaries. The key business ratios analysis reflected a strong ratio of current assets versus liabilities. The Burns Manor reports showed net operating revenues were very close to budget. I Regular Board of Directors Meeting - 5/19/92 • Page Five Auxiliary Meeting Minutes Minutes of the April Auxiliary meeting were presented. No unusual comments were made. Adiournment Motion was made by Hills to adjourn the meeting. There being no further business, the meeting was adjourned at 7:10 p.m. Respectfully submitted, Lsur�en s F. Mills Recording Secretary Secretary LR E • W HUTCHINSON COMMUNITY HOSPITAL/ BURNS MANOR NURSING HOME REGULAR BOARD OF DIRECTORS MEETING - June 16, 1992 Conference Room A/B - 5:30 p.m. Present: Dori Johnson, President; Rich Myers, Vice President; Jim Mills, Secretary; Elaine Black, Trustee; Roger Gilmer, Trustee; Mike Carls, Trustee; Dr. John Zenk, Chief of Medical Staff Absent: Marlin Torgerson, Trustee (excused) ; Rev. Thor Skeie, Trustee (excused) Others Present: Philip G. Graves, CEO; Gordon Sprenger, LifeSpan CEO; Alan Nordby, LifeSpan Director of Finance; Bernie Hesse, McGladrey Pullen; Robert Koepcke, BMNH Administrator; Karen Malmsten, Director of Finance; Pam Larson, Controller; Jane Lion, Director of Nursing Services; Jan Luthens, BMNH Director of Nursing; Elaine Schermann, Director of Rehab /TQM; Robyn Erickson, Director of Education and Marketing; Jeff Holmquist, Hutchinson Leader; Tim Benoit, KDUZ Radio; Laurie Hulkonen, Recording Secretary The meeting was called to order by President Johnson at 5:45 p.m. following dinner. Johnson introduced Bernie Hesse of McGladrey Pullen, the organization's accounting firm. Graves explained the time lag for this year's presentation, compared to previous years, with the extra duties of closing the old Medical Office Building accounts and reviewing the nursing home books. Hesse reacquainted the board with the idea that an audit is a review by an independent company to test and value the numbers on the hospital and nursing • home books. He reviewed with the board each statement in the audit and concluded that this was not a successful year; however, he felt HCH has positioned itself to take advantage of demographics and, by utilizing total quality management, additional physicians, and holding down costs, will become successful in 1992. He ended his presentation with a list of potential healthcare changes that will impact all hospitals, and briefly discussed the Health Right law recently passed in Minnesota. President Johnson thanked Hesse for his presentation, and he then left the meeting. Graves explained to the group that Alan Nordby is still reviewing the proforma and will present it at a later meeting to tell the board where the earlier forecast went wrong. Nordby added that the HealthRight law will impact the projections for the next five years, as will any other changes that occur. Considerable discussion ensued regarding health care costs and the possibility of costs decreasing. Johnson stated that, although United States healthcare costs are higher, other countries don't get the quality of care that we have available, and malpractice costs are sky -high. Myers added that other countries' costs are increasing and questioned ho;J much we want to pay. Sprenger agreed that the rate of increase must be addressed, but said costs probably won't go down. Instead, he suggested we probably will develop a two - tier healthcare system to be available for everyone, one that won't be as generous as we all enjoy today. Minutes of Past Meetings The minutes of the May 19 board meeting were presented. Following discussion: Motion was made by Mille, seconded by Myers, to approve the minutes of • the May 19, 1992, regular board meeting as presented. All were in favor. Motion carried. #-A C4-) • Regular Board of Directors Meeting - 6/16/92 Page Two Medical Staff Meeting Minutes Dr. Zenk presented the minutes of the June meeting of the HCH medical staff. He noted they are in the process of voting on the chiropractic privilege issue, but questions about bylaws and whether a closed vote can be held are to be examined. Graves stated that services to chiropractors are a new market for the hospital, and HCH is pursuing it. Recommendation for approval of advancement of Richard Graham, DPM, to the allied health staff with privileges in podiatry was presented and action taken later in the meeting. New Business A. Audit Report The report was presented at the beginning of the meeting. Following discussion: Motion was made by Mille, seconded by Myers, to accept the audit as presented. All were in favor. Motion carried. B. Medical Staff Application The board considered the recommendation from the Executive Committee of the Medical Staff for approval of advancement of privileges for Richard Graham, DPM, to the courtesy staff with privileges in podiatry. Following discussion: Motion was made by Myers, seconded by Mills, to approve advancement of privileges for Richard Graham, DPM, to the courtesy staff with privileges in podiatry. All were in favor. Motion carried. • C. Boulevard Sign The board heard a proposal for a boulevard sign for the hospital and medical center, to be placed on Highway 15. This item was not included in the budget, but the Auxiliary and the Medical Center have agreed to donate the cost of the sign, the architect has donated the design costs, and the construction management firm has donated the cost of construction. Following discussion: Motion was made by Carls, seconded by Myers, to proceed and extend a formal letter of thanks to the Auxiliary, Medical Center, architect, and construction management firm. All were in favor. Motion carried. Graves also noted that the Auxiliary had approved purchase of other items at their recent meeting, including an ultrasound probe for use in prostate exams and the purchase of chairs, a microwave and an aquarium for the adult day care program. The board members expressed their appreciation for these gifts and complimented the group on their efforts on behalf of the hospital. Capital Expenditure Koepcke relayed that qe and Diane Schweinfurter, BMNH Dietary department director, worked up a capital expenditure request for purchase of a replacement oven with a trolley that goes inside. This item was not budgeted but is a high priority. The oven will replace three pieces of equipment and provide a 508 energy savings, resulting in less heat in the kitchen and a savings of man hours. Following discussion: Motion was made by Mills, seconded by Black, to purchase the oven at a cost of $15,392, and trolley at a cost of $1206. All were in favor. Motion carried. • E. Education Conference Reminder was given of the Trustee Conference coming up on July 10 -12 at Cragun's Conference Center. Regular Board of Directors Meeting - 6/16/92 Page • Three F. Consideration of Change in July Meeting Date Graves requested consideration of a change in the July meeting date due to a personal commitment. Following discussion: Motion was made by Carls, seconded by Myers, to change the July meeting date to July 28, when the meeting will start at 5:00 p.m. due to the City Council meeting that evening. All were in favor. Motion carried. G. Burns Manor Administrator Position Graves gave a brief review of the search for an administrator for the nursing home. Twenty -seven applications were received, and six will be interviewed. Luthens will be acting administrator following Roepcke's July 3 departure, until a new administrator begins. H. Continuing Education Report Gilmer presented information from the Estes Park Conference in January regarding the Oregon Health Plan. He relayed that the speaker was an internist in Oregon who became involved as the Oregon State Senate president in 1989. The speaker described two incidents of a very young child and a elderly man receiving costly, high -tech services that set the tone of his thinking for the Oregon Plan. The speaker noted healthcare costs are increasing from 11 -126 annually and felt a "market failure" has occurred where technology is increasing and everyone wants the latest and the best. He cited concerns such as rising administrative costs, including salaries, defensive medicine and excessive capacity of hospitals. He proposed that healthcare must be approached politically, to listen to the people but freeze the services provided. Oregon's committee appointed a • commission to set priorities of what could be treated, divided them into 17 categories, and ranked each according to their severity. Thirty - three million dollars were appropriated in 1991 to fund it, and the legislature then retained a firm to place cost on treatments. The system is on -line and being fine - tuned. Following a short question and answer period, Johnson thanked Gilmer for his report. I. Other A. CEO Compensation Committee Meeting Myers relayed that the CEO compensation committee met prior to the board meeting to review and act upon upon the performance review and compensation for 1992. Burns Manor Report Roepcke noted that the recent Good Neighbor Survey showed an improved rating from the previous survey. He also relayed that the bid opening for the remodeling project previously approved will take place on July 13 at HCH. And a reminder was given of the Hutchinson Area Foundation for Health Care's golf classic on August 17, when Tom Lehman, a native Minnesotan doing quite well on the pro golf circuit, will present the golf clinic. LifeSpan Report Johnson, Mills, Dr. Dennis Murphy and Graves met with representatives from LifeSpan outstate affiliates to discuss merger plans and options available. Sprenger relayed that HCH is invited to continue with the NEWCO or could participate as a member of the Abbott Northwestern system. He explained that the consolidation of LifeSpan and Health One is sitting in the Attorney General's office. He saw no reason not to proceed as federal courts 0 have approved, but the Attorney General's concern is market concentration. Regular Board of Directors Meeting - 6/16/92 • Page Four LifeSpan Report (continued) Sprenger stated that if HCH would want to become asset - owned, that option would be available to us but may depend on financing. He agreed that the time to discuss this is when we are strong but recommended this decision wait until the merger has occurred. LifeSpan has enjoyed the very productive relationship with HCH and looks forward to continuing. Mills said that he appreciated the MDs viewpoint at the affiliates meeting, and that not many other hospitals enjoy an good a relationship with their physicians as we have. More and more managed contracts are asking for global pricing (one payment for services of doctor and hospital), and Cambridge hospital is coming closer to merging with their doctors. Johnson thanked Sprenger and noted the board's appreciation of LifeSpan services. Accounts Payable The listing of accounts payable and cash disbursements was next presented. Following discussion: Motion was made by Myers, seconded by Zenk, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $1,319,270.69. All were in favor. Motion carried. Statistical Report The report was presented. Admissions were down for the month, and average length of stay was 3.4 days. Percentage of occupancy was 31.7% for the month. • The nursing home's average percentage of occupancy was 99.3 %. The case mix was 2.61. Other hospital statistics showed an increase in newborns. There was a decrease in surgery visits for the month, but the department is still ahead of last year. Lab and Radiology volumes reflect more services being done in the clinic. Outpatient visits continued to increase over the previous year. Financial Reports The reports were presented. The combined YTD income statement showed the month of May resulted in a net loss for the organization of $142,502, $327,701 behind budget. The hospital's net loss for May was $207,102, $260,478 below budget. Total revenues were under budget. Discounts are also below budget due to favorable variances in length of stay. An examination of the expense budget showed salaries were under budget because of deference the salary increase and not filling all requested positions. Benefits were within budget. All other expenses were running close to or below budget. BMNH's net income for the month was $13,293, $1,781 under budget. Auxiliary Meeting Minutes Auxiliary minutes were not available. Adiournment Motion was made by to adjourn the meeting. The meeting then adjourned at 8:45 p.m. Respectfully submitted, • Laurie Hulkonen James F. Mills Recording Secretary Secretary /1 HUTCHINSON COMMUNITY HOSPITAL/ • BURNS MANOR NURSING HOME REGULAR BOARD OF DIRECTORS MEETING - July 28, 1992 Conference Room A/B - 5:00 p.m. Present: Rich Myers, President; Jim Mills, Vice President; Dr. John Zenk, Secretary /Chief of Medical Staff; Dori Johnson, Trustee; Elaine Black, Trustee; Roger Gilmer, Trustee; Mike Carls, Trustee Absent: Marlin Torgerson, Trustee (excused) Others Present: Philip G. Graves, CEO; Karen Malmsten, Director of Finance; Jane Lien, Director of Nursing Services; Jan Luthens, BMNH Director of Nursing; Elaine Schermann, Director of Rehab /TQM; Robyn Erickson, Director of Education and Marketing; Gib Lehman, Director of Plant Operations; Linda Ziemer, Personnel Director; Jane Hodgins, Hutchinson Leader; Terry Rosati, KDUZ Radio; Laurie Hulkonen, Recording Secretary The meeting was called to order by President Myers at 5:50 p.m. following a tour of the Cardiac Rehab area and dinner. Minutes of Past Meetings The minutes of the June board meeting were presented. Following discussion: Motion was made by Carls, seconded by Zenk, to approve the minutes of the June 16, 1992, regular board meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes Dr. Zenk presented the minutes of the July • meetings of the HCH medical staff. He noted the Executive Committee's recommendation for approval of privileges for Drs. Choi and Soderlund, anesthesiologists. He reviewed with the board a letter he had personally sent to each physician, outlining efforts they may wish to undertake in helping the hospital to control resource consumption. Also noted were the decrease in outstanding charts and the closed ballot vote on chiropractor orders for limited MRIS and CTs, which passed by a vote of 9 to 4. Following discussion: Motion was made by Mills, seconded by Johnson, to accept the minutes of the medical staff as presented. All were in favor. Motion carried. New Business A. Medical Staff ADDOintments The recommendation from the Executive Committee of the Medical Staff to approve the request for privileges from Drs. Choi and Soderlund was reviewed. Following discussion: Motion was made by Zenk, seconded by Mills, to grant consulting staff privileges to Drs. Kyusil Choi and Joseph Soderlund in the area of anesthesiology. All were in favor. Motion carried. B. Continuing Education Reports Carls and Johnson commented on the annual Minnesota Hospital Association Trustee Conference they attended earlier in the month. Sessions attended included a HealthRight (now MinnesotaCare) discussion presented by MHA's lobbyist. The legislation, termed the the most significant enacted in the last 20 years, will cover cost containment, insurance reform, financing, rural health provisions, funding mechanisms, including 5% cigarette tax, 2% tax in 1993 on hospitals, a 28 tax on physicians coming in 1994 and a 19 tax on HMOs coming in 1996. Many committees, including a 25- member healthcare • commission, regional coordinating boards and Carls voiced his hope that someone from McLeod or Meeker counties would be represented on one of � - A' �� Regular Board of Directors' Meeting - 7/28/92 • Page Two (B.) them. Robyn Erickson, Director of Education and Marketing, told the board that she had applied for a position on the Health Planning Advisory Committee. Another session was a general introduction to healthcare reimbursement, presented by Bernie Hesse of the hospital /nursing home's auditing firm, McGladrey 6 Pullen. That group discussed how negotiations are handled for discounts given to insurers and Medicare geographic reclassification, as this is a heavy national legislative issue right now. Graves reminded the group that the hospital did apply for reclassification but was rejected because our county doesn't share a border with a large metropolitan area. Johnson relayed that she and Carls had met representatives from Glencoe hospital's board at the trustee conference who said they would be very receptive to meeting with our organization's board. Suggested agenda items were discussion of the MinnesotaCare program, shared technology, areas of cooperation, and strategic direction. The Glencoe board offered to host and provide a meal. With September being the traditional annual planning retreat month, a joint meeting in August was preferred on a Wednesday beginning at 5:00 or 5:30 p.m. in Glencoe. Zenk also briefly discussed the first training session he attended on quality management. The subject matter was very educational, enlightening, and exciting, and he will attend the second session in August and then meet with senior management to discuss how to phase the physicians into the organization's program. He commented that it was exciting to work with hospital staff who are already into the process • as "we're well ahead of most attendees." C. Chiropractor Privileges The board discussed the recent vote by physicians to allow limited CT and MRI tests to be ordered by chiropractors. City attorney Barry Anderson advised that the board act on the recommendation of the Medical Staff, directing staff to draft necessary documents and present them to the board for approval after that. Following discussion: Motion was made by Johnson, seconded by Carls, to allow limited CT and MRI tests to be ordered directly by chiropractors and to direct staff to draft necessary documents for board approval. All were in favor. Motion carried. D. Incinerator Proposal Lehman presented the hospital's options for compliance with State standards for incinerator operation before the changes go into effect in December. The board learned that the incinerator is used to incinerate infectious waste; however, the HPCA recently imposed more stringent regulations for ash going into the air and gave HCH and other hospitals until December to upgrade or replace their current incinerators. If an upgrade or replacement is made, the MPCA promised not to impose new regulations within the next five years. The other option would be to haul the waste to a remote site. Lehman relayed that a number of hospitals in the state, including Abbott Northwestern, are choosing to contract with licensed haulers to pick up the waste for incineration or haul to an autoclave site for sterilization, shrinking, grinding, and disposal as solid waste (85% reduced in bulk when done this way). Regular Board of Directors' Meeting - 7/28/92 • Page Three (D.) Both options have a limited amount of providers, and hospitals are moving quickly to meet the deadlines. He noted that the two licensed haulers he contacted varied very little in cost per pound, but methods varied greatly. He outlined costs through BFI, the firm that would sterilize, grind and dispose of the waste. A cost comparison was shown, and Lehman recommended that the hospital begin hauling infectious waste by BFI. Following discussion: Motion was made by Johnson, seconded by Mills, to contract with BFI for hauling of infectious waste but to operate the hospital incinerator until the deadline. All were in favor. Motion carried. E. End of Rev. Skeie's Term Discussion was held regarding the board's wishes to replace Rev. Thor Skeie, whose term ended on July 1, or downsize the board. Consensus was that the nine - member board has been very workable and has afforded flexibility when one or two members have been absent for any reason. Comment was made that it would be helpful to have a representative from 3M Company on the board, to give voice on the board from the 3000+ area residents working for that large employer. Following discussion: Motion was made by Johnson, seconded by Carls, to recommended to the Mayor that he consider a hospital board member replacement for Rev. Skeie from the 3M Company in Hutchinson. All were in favor. Motion carried. F. New Administrator for Burns Manor The board was officially informed that John Richards will be joining the BMNH staff as administrator on September 1, with flexible hours to allow him to finish work at Buffalo Lake Nursing Home by October 1. Graves and Mills thanked Jan Luthens, acting administrator, for her efforts and those of her staff during the transition period. Questions regarding potential transitional care and behavioral units at BMNH and an assisted living unit in Hutchinson have been expressed by area residents. Graves relayed that John Richards is overseeing construction of an assisted living unit in Buffalo Lake right now, and may be very helpful to us as this is examined further for Hutchinson. G. Burns Manor Bida Lehman also presented information on results of the recent bid opening for Phase II remodeling work at BMNH. Following former administrator Roepcke's departure, Lehman became responsible for the bidding. Initial interest indicated that five or six firms would be bidding; however, only two bids were received, and the low bidder was Professional Construction Services of Hutchinson at $25,500. Following discussion: Motion was made by Johnson, seconded by Gilmer, to recommend to the City Council that the low bid of $25,500 from Professional Construction Services of Hutchinson be accepted for Phase II remodeling work at Burns Manor. All were in favor. Motion carried. J Regular Board of Directors' Meeting - 7/28/92 • Page Four H. Other 1. BMNH Employee Health Insurance Proposal Linda Ziemer, Personnel Director, presented a proposal for health insurance that would be better affordable for BMNH employees. She explained that this was addressed as an institutional objective for 1992 with a September 1, 1992, implementation date. The decision was made, in an effort of unity, to place BMNH employees in the Select Care plan the hospital already has. Considerations included: o Coverage will change to Select Care effective September 1, which is the beginning plan year for the hospital; o Eligibility of 32 hours per week (down from 35) to allow more people to access the plan; 90 employees out of 130 will be eligible. o Employees will be eligible the first of the month following the first three months of employment. Because turnover is fairly high, this may help to reduce turnover. 0 Conditions existing six months prior to eligibility will not be covered, applying the 6/6/18 rule. 0 Section 125 will be available to allow employees to pay premiums with pre -tax dollars. o The third -party administrator, CC Systems, will help with education and enrollment during the month of August. o Employee contribution amounts will be similar to those of HCH employees. A comparison was shown of what employees at BMNH pay now for insurance and what will be paid under the new plan. Current • premiums are significantly higher than what they would pay ($981 vs. an estimated $300 annually - -exact figures unknown until CC Systems provides new rates for coverage). Ziemer explained that 32 hours eligibility is required because that is the nursing home industry standard; hospital employees must work 24 hours per week to be eligible for the plan, as that is the hospital industry standard. Graves relayed that the hospital employees' eligibility was determined during the heyday of hospitals, and the facility is in the process of reviewing this and other payroll practices to examine cost containment efforts for the hospital over the coming months. The estimated cost of the plan was $133,000 per year, based on 758 of eligible employees participating. This will be seen as a tool for retention and recruitment. The cost for the insurance will be built into the rate structure but won't be recovered for the first 21 months; cash reserves will be used in the interim. Further explained was that, with the merger, the facilities have begun to combine reporting mechanisms and share and allocate the overhead resources, so that process should net us additional help. Myers agreed, stating this is an investment in the employees of the organization which will be returned over the long period of time if we can retain employees. Carls said he was pleased to see the organization moving in this direction; however, he questioned the change based on dollars available. Following discussion: Motion was made by Johnson, seconded by Carle to accept the • proposal for nursing home health insurance as presented. All were in favor. Motion carried. K Regular Board of Directors' Meeting - 7/28/92 • Page Five 3. "Scramble for Life" Golf Tournament Reminder was given to those present that the Hutchinson Area Foundation for Health Care will be presenting a golf tournament on Monday, August 17, to benefit both hospital and nursing home equipment needs. Everyone was asked to encourage their friends and acquaintances to participate Swing Bed Discussion Question was asked whether the hospital would now be able to find room for elderly patients who feel they are too ill to go home after being discharged from the hospital. Graves explained that in order for hospital beds to be used in this way, they would need to be relicensed to be below the 50 -bed licensure limitation for swing beds. Current institutional objectives of assisted living and home care should provide the answer, when achieved, rather than converting hospital beds into swing beds.. It was suggested that Graves speak to the Auxiliary regarding this at a future meeting. 5. Dassel Medical Center Question was asked about the viability of the Dassel Medical Center. Graves responded that the clinic has been profitable since Paul Francois has joined the practice but that cash flow has been affected until the clinic obtains Rural Health Clinic status. Suggestion was made that Francois come to one of the next meetings to discuss operations. 6. Planning Retreat Dates Erickson told the group that preliminary planning is underway for the annual board planning retreat. Bob Thompson of LifeSpan will again lead the retreat. Suggested dates were August 27 beginning at 5:30 p.m. and Friday, August 28, in • the morning, at the Victorian Inn. President Myers appointed Carla and Johnson to meet with Graves, Erickson and Thompson to work out an agenda for the retreat. Burns Manor Report Luthens relayed that rate review surveyors are due to visit the nursing home within the next 30 days. Staffing remains under what is needed, but present staff are doing quite well. LifeSpan Board Meeting Report President Myers recapped the recent LifeSpan board meeting, where the major topic of discussion was the merger with Health One. Another topic discussed was a coalition of small business shopping for healthcare, using Prudential Insurance as their third party administrator, and only negotiating with integrated systems (where doctor and hospital are paid as one). Suggested was made to invite Brian Osberg to attend one of the next meetings and give a short presentation on managed care. Accounts Payable The listing of accounts payable and cash disbursements was next presented. Following discussion: Motion was made by Mills, seconded by Zenk, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $1,253,633.88 for the hospital and $279,768.11 for the nursing home. All were in favor. Motion carried. E 5 Regular Board of Directors' Meeting - 7/28/92 • Page Six Statistical Report The report was presented. Admissions were down for the month, and average length of stay was 3.8 days. Percentage of occupancy was just under 408 for the month. The nursing home's average percentage of occupancy was 998. The case mix was 2.57. Other hospital statistics showed an increase in newborns. There was a slight decrease in surgery visits for the month, but the department is still ahead of last year. Lab and Radiology volumes showed an increase over the previous month. Outpatient visits were 2900 in June, compared to 3200 in May. Financial Reports The reports were presented. The combined YTD income statement showed business during the month of June resulted in a net lose for the organization of $158,730. The hospital's net loss for June was $20,879. Total revenues were under budget. Discounts were also below budget. An examination of the expense budget showed salaries were under budget because of deference of the salary increase and not filling all requested positions. Benefits were within budget. All other expenses were running close to or below budget. BMNH's net income for the month was $3,699, $49 over budget. The board complemented the staff for their assistance in trying to cut expenses. Graves noted this has been a painful process. Managers will still look at unprofitable services and costs associated with them, and the • organization may have to change some pay practices. Myers told the group that visitors to the hospital from Red Wing, earlier in the day, shared that they had made a 108 cut in wages at their hospital that had caused much conflict. Our 108 hours reduction was much preferred. They were also very complimentary of the facilities, physicians and relationship with the board and CEO. Auxiliary Meeting Minutes Auxiliary minutes for June were presented. No unusual comments were made. Adjournment There being no further business, the meeting was adjourned at 8:20 p.m. Respectfully submitted, Laurie Hulkonen John L. Zenk, MD Recording Secretary Secretary on, HUTCHINSON HOSPITAL AND BURNS MANCR NURSING HOME Balance Sheet for Actual Period@ Ended July 31, 1992 and Jun@ 30, 1992 • 7131;92 %of 6;30,'92 %of Inc -some Percent Actual Total Amal Total (Decrease) Variance ASSE CUFF ENT ASSc i, S: Casn and snort tam investments 2.250.430 9.18% 2.S52,609 10.68% (402.179) - 15.16% Accounts receivable 2,992.288 12.21% 2.353,935 11.49;5 138.353 4.85% Inventories. prepaid expenses and Other current assets 396.995 2.44:5 57 72.472 2.30% 2 +.522 4.a% Total Currents Assets 5.639,712 23.33% 6.079,016 24.48% (239.304) -3.94% INVEST%iENTS, OESiGNATEC. 181.288 0.74% 181.268 0.73% 0 O.CO% RESTRICTEDPFC.Ec -FUNCS 792.596 3.24% 790,136 3.18;0 2.760 O.CO% FIXED ASS c -, S: Builaings - 13.3C7,679 56.34% 13.307,6';9 55.59% 0 O.CC'> Lass - accumulated depreciaton (3.433.6'01 - 14.01% (3°83.67n - 13.62% (49.979) 1.48% Net Buildings 10,374,023 42.33% 10.424,002 41.97% (49.979) -0.48% Equipment 7,119.177 29.05% 7.103,293 28.60% 15,882 0.22% Less - accumulated depreciation (3.2 - 13.23:. f3.181,934) - 12.81% (60.130) 1.89% Net Equipment 3377,113 15.62% 3.921,361 15.79% (44.248) - 1.13.% Land 81.059 0.33% 81,059 0.33% 0 0.00% Additlons in progress 3.009.361 12.28% 3.006.979 12 2.382 0.08% Toni Fixed Assets 17.341,556 70.76% 17.433,402 70.'95 (91.345) -O.53% ISSI:ANCE COSTS 344.317 1.41% 346,;67 1.39,% ('.37C) - 0.5 :% CTt?ASSE!S 6.742 0.33% 6.742 O.C3+ 0 C.CC% TOTAL SENERAL FUND ASSciS 2 ;00.00 o 2 10D.00% 7 33C.259) • UABIUTES & FUND BALANCE CURRENT I.IABIUTIES: Current maturities of L 464,700 1.90% 461,919 i.36% 2.781 0.60 Other ourrent liabilNes 2.053.C67 8.38% 2.327.109 9.37% 2%.C42: - 11.78.., Total current liabilities 2,517,767 10.27% 2.789,028 11.23% (271.261) -9.73% LONG --EiM CEBT 14.SCS.C27 60.82% 1 60.25:5 67.310) - 0.38:0 OPERATING FUND EQUITY 7,082,698 28.90% 7.084.387 ,28.52% 1 1.6861 -0.02% 7C -AL 'JAG. 3 FEND BALANCE 24.506.491 100.00% 2 100005 (330.259) - 1.33% NOTE: Financial Statements for May and June are available at City Hall for review. ,//- A - (�) HUTCHINSON HOSPITAL AND BURNS MANCR.NURSING HOME Income Statement for Period@ Ended Jury 31, 1992 and 1991 YTO ANALYSIS - ACTUAL VERSUS BUCGET • REVENUE& EXPENS'c TOTAL REVENUE Discounts NET OPERATING REVENUE CPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) • REVENUE & EXPENSE TOTALREVENUE Dlecoults NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food Drugs & Suppliu Other Expenses Deprecwwn Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) JULY 92 Actuai %of Total LLY 92 Budget %of Taal Increase (Cecreaae) Percent. Variance 12.S39J95 1C0.00 % 13.499,939 10.00% (660.744) - 4.89X, (2.594,6061 - 20.21:0 (2.925,3231 - 20.94% 231.717 -8-20% 10.2 79.79% 10.673.616 79.C6% (429.027' -4.C2% 5,078,721 39.56;5 5.341,423 39.57 (262.702) - 4.92.% 1,119.'55 8.72% LCS8.727 8.1.4;. 20.823' 1.38 425.916 3.32% 377,061 279% 48.8@ 12.96% 465.434 3.63% 454.184 3.26% 11,250 248% 408,220 3.18% 436.664 323,% (29.444) -651% 1,509.380 11.76% 1,456,889 10.79% 52,471 3.60% .- 291,326 2.27% 363.093 2.59;. (71.267) -19.83% 679.701 5.29% 617,470 4.57% 62.231 10.C8% 484,904 3.78:0 514.038 3.31% (29.1351 -5.87% 10.463.417 8150% 10.659.549 78.56% (196.112: -1.34% (2'.8,848) -1.70% 14,C67 0.10% (232.915)•"""""' - 57,383 0.45% 124.414 0.92% (67.031) - 53.88.% (161.4651 - 1.26:0 138.481 1.037. (299.946) -216.6C% MONTHLY ANALYSIS - ACTUAL VERSUS &LOGE' JULY S2 %of LLY 32 %ct Increase Percent Acual Total Budget Tc (Cecrease) Variares 1,776,197 100.00% 1,790.216 100.COn (1 - 0.78% (3227991 - 18.17% `368.998) - 20 -61% 46.159 - 1252.% 1,453,397 81.83% 1.421.218 79.39% 32.179 2.26% 887,020 181,468 47,938 61.676 87,055 198.077 42.459 99,782 74,540 �ii-EM (6,817) WENUMA r1.6a61 38.68% 743.623 41.55X4 (56.803) -7.64% 10.22% 150,937 3.43% 30,531 20.23% 270% 51.316 2SM (3,378) - 6.58% 3.47% 93.738 3.56% (2.080) - 3.23;'. 3.78% 62.366 148% 4.689 7.52% 11.15% 190,989 10.67% 7,108 3.72:'. 239% 49.381 276% (6,902) - 13.987. 5.62% 88.210 4.93% 11,572 13.12% 4.20% 73.434 4.10% 1.106 1.31% 82207. 1 ,474,152 6234% (14,138) - 0.96% -0.37% ;52934) - 296% 46.317 - 87.50% 028% 18.444 0.92% (11,5761 -70.03% -0.10% (36.4901 - 204% 34,802 - 95.37:'6 0 • Kay Business Ratios Operating Margin 40 Total Revenue Net Income to Total Revenue General Fund Asset Turnover Return on Investment Return on Beginning Equity Current Ratio Debt Ratio Days Outstanding in Receivables Days of Operating Cash on Hand Net Revenue to Sal. and Benefits Statistical Data Patient and Resident Days Admissions (hasp only) Length of Stay (hasp only) Outpatient Services (hasp only) FTES • HUTCHINSON HOSPITAL AND BURNS MANOR NURSING HOME July 31, 1992 7, 12/31/91 12131/90 —1.70% —1.26% 1.05 —0.66% — 2.28% 2.32 67.79% 49.64 43.02 1.65 0.10% 1.03% 1.09 0.56% 1.95% 2.18 67.87% 45.03 50.10 1.66 —2.21% — 1.05% 1.51 — 0.79% —2.65% 2.02 66.27% 70.36 30.54 1.60 YT YTJ YTD 1992 1992 1991 ACTUAL BUDGE % VARUWCE ACTUAL % VARIANCE 31,928 33.321 —4.2% 33,082 —3.5:0 1,315 1,436 —8.4% 1,356 —3.0% 3.8 4.5 —15.6% 4.6 — 17.4% 24,853 24,335 2.1% 23,565 5.5% 343 348 —1.5% 336 2. 1 % is HUTCHINSON HOSPITAL Income Statement to Periods Ended July 31, '992 and 1991 YTD ANALYSIS - AC T UALVERSi:S BUDGET TOTAL OTHER REVENUE (EXPENSE) 40.230 0.37% '66.245 1.75% (126,015) - 75.80% 3.00% (513.903) - 179.83% NET INCOME (LOSS) (�228.1�38) - 210% 285.765 • JULY 92 %of JLLY 92 %of Incr9asa Peresnt • Actual Total Suc;el Total (Decrease) Variance REVENUE &EXPENS'c TOTAL REVENLE 10.557,928 100.00% 1'.555.238 100.00% (707,310) - 6.12% Discounts (2.531,5751 - 23.32". 1 2.8'7584) - 24.36% 256.009 - '0.15% NET OPERATING .REVENUE 8,325.354 76.68% 8.711.554 75.64% (421,3001 - 4.82% OPERATING EXPENSES: Salaries 4.011.641 36.95% 4.2 36.71% (233,590) - 5.50x. Benefits 881.550 8.12% 837.531 7.24% 44,019 5.26% Professional Fsas 339.213 3.12% 297.148 2.57% 42065 14.16%'. Medical Fees 465.434 4.29% 1 54184 3.93% 11,250 2.48% Utilities. Mtnca Contracts & Repairs 336.961 3.10%6 62.492 3.13% (25,531) - 7.04:. Food, Drugs & Succiies 1.2 .6,226 11.48% 226.116 10.60% 20.1 i0 1.64% Other Expenses 257.157 2.37:0 333,156 288% (75.999) - 22.31%'. Depreciation 608.821 5.61% ,: =5,426 4.72% 63.395 11.62% Interest 447,720 4.12°. -76 -021 4.12% (28.301) - 5.95% Total Operatinc Expense 8.594.722 79.16% 877 75.89% (182.583) -208%6 OPERATING MARGIN (258.368) - 2.47:6 29.651) - 0.26%6 (238,717) 805.08% TOTAL OTHER REVENUE (EXPENSE) 40.230 0.37% "6 -833 1.01% 7,6.603) -65.57% NE- INCOME ^_ -OSS) 1 228.138) -2.10% 87 '82 0.75% '315.3191 - 361.68% YTO ANALYSIS - ACTUAL VERS'- S'RIOR YEAR ACTUAL JLLY92 %of _'?' %of Increase ?9rcant a Total Ac Total (Decrease) Variance • Ace REVENUE &EXPENSE TOTAL REVENUE i0.857,928 1 100.00% 9.52E.540 100.00% 1.332.288 13.99% Discounts (2.531.575) - 23.32% 9C6.4061 - 20.01% . '625.1691 32.79% NET OPERATING REVENUE 8.3267354 76.68% - 5'9134 79.99%. 107.120 9.23% OPERATING EXPENSES: Salaries =.01'.641 36.95% - 753.196 39.46% 252.445 6.72% Benefits 881,550 8.12 a 7 -9.024 7.86% 132526 17.69:. Professional Fees 339.213 3.12% 319.121 3.356 20,092 6.30% Medical Fees 165.434 4.29%6 5 =5.117 5.72% (79,683) - 14.62%6 Utilities, Mince Contracts & Repairs 336,961 3.10% 254364 278% 72597 27.46% Food, Drugs & Supplies 1.246,226 11.48% '71.852 12,33% 71,374 6.08%6 Other Expenses 257.157 2.37% 3'7.338 3.33% (60.181) - 18.964'. Depreciation 608,821 5.61% 275.529 289% 333.292 120.96% Interest 147.720 4 .12`6 35.173 1.00% 352.547 370.43%'. Total Oceraring Expense 9.594.722 79.16% - 1 99.714 78.735. 1.095.008 14.60x. OPERATING MARGIN ,268.368) -2.47% '79520 1.25% (387,888) - 324.54% TOTAL OTHER REVENUE (EXPENSE) 40.230 0.37% '66.245 1.75% (126,015) - 75.80% 3.00% (513.903) - 179.83% NET INCOME (LOSS) (�228.1�38) - 210% 285.765 • - HUTCHINSON HOSPITAL Income Statement for Periods Ended July 31, 1992 and 1991 MONTHLY ANALYSIS -ACTUAL VERSUS 3UDG • • • JULY 92 %of JULY 92 %of Inc.aase Percent Actual Total Budget Total (Decrease) Variance REVENUE &EXPENSE TOTALREVE:NLE 1,492,543 100.00% 1,509,108 100.00% (16,765) -1.11% Discounts (314932) - 21.10% (367.730) - 24.36% 52798 - 14.36% NET OPERATING REVENUE 1,177.711 78.90% 1,14,678 75.64 %i 36.033 3,16% OPERATING EXPENSES: Salaries 529,423 35.47% 575.819 38.15% (46.396) -8.06% Benefits 136.897 9.17% 113.623 7.53 %. 23.274 20.48% Professional Fees 37,018 2. 39.900 2.64% (2882) - 7.22% Medical Fees 61.676 4.13% 63.736 4.22% (2.060) - 3.23% Utilities. Mtnce Contracts & Repaint ,: 56,315 3.77% 51.770 3.43% 4,545 8.78% Food, Drugs & S, oplies 167,186 !1,20% 157.732 10.45% 9,454 5.99% Other Expenses 40,456 2.71% 46.027 3.05% (5.571) - 12.10% Deoreciation 89.624 6.00% 1..918 5.16% 11,706 - 15.02% Interest 69.334 4.65% 68.003 4.51% 1.331 1.96% Total Operatr,, ^Expense 1,187.929 79.59% 1,194.528 79.14 %, (6.599) - 0.55% OPERATING MAn'C1N (10,217) -0.68% (52.650) -3.50% 42.633 - 80.67% TOTAL OTHER REVENUE (EXPENSE) 3.243 0.22 15.361 1.02% (12 1181 - 78.89% NET INCOME ;LOSS) (6.974) -0.47% (37 489) -2.48% 30.515 - 81.4C% MON7iLY ANALYSIS - ACTUAL VERSUS PRIOR YEAR ACTUAL JULY 92 %of JULY 91 %of Increase Percan+. Actual Total Actuai Total (Decreasa) Vanance REVENUE & EXPENSE TOTAL REVENLE 1,492,643 100.00% 1 , „ 60.430 100.00% 332.213 28.63% Discounts 1314,932) - 2•..10% (1815211 -15.64% 133.408) 73.49% NET OPERATING REVENUE 1,177,711 78.90% 978,906 84.36% 198.805 20.3!% OPERATING EXPENSES: Salaries 529.423 35.47% 54.891 46.61% '11,468) -2.12% Benefits 136,897 9.17% 18.046 10.17% 18,851 15.97% Professional Fees 37,018 2.48% 50.310 5.20% !23.292) - 38.62"0 Mecical Fees 51,676 4.13% 80.019 6.90%, (18,343) - 2292% Utilities. Mtnce Ccntracb & Repairs 56.315 3.77% 4 2.731 3.68% 13,584 31.79 %. Food, Drugs &Supplies 167,186 11.20% 140,294 12,.09% 26.892 19.17% Other Expenses 40,456 271% 37.833 3.26% 2,623 6.93% Depreclation 89.624 6.00% 38.373 3.31% 51,251 1 33.56% Interest 69.334 4.65% 13.684 1.18% 55.650 406.68% Total Oceratirc Expense 1_!87.929 1 9.59% 072.181 92.40% 15.748 10.80% OPERATING MARGIN (70,217) -0.68% 193,275) -a.04% 83,058 - 89.05 %. TOTAL OTHER REVENUE (EXPENSE) 3,243 0.61 %. 31.535 543% (28.292) - 89.72 NET INCOME (LOSS) (6.974) -0.47% !61.740) - 5.32% 54.766 - aS.70% • BURNS MANOR NURSING HOME Income Statement for Periods Ended July 31, 1992 and 1991 • REVENUE & EYPENSE TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATNG EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnca Conracts & Repairs Food, Drugs & Sccciiss Other Expenses Depreciaticn Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (E�UIENSE) NET INCOME ;LOSS) 1 J YTD ANALYSIS - ACTUAL VERSUS BUDGET; JULY 92 %of JL'LY92 %of Increase Percart Acual Total Budget Total ( Decrease) Variance REVENUE & EXPENSE 1,981,267 100.00% 1,934,701 100.00% 46,566 2.4!% (63.031) - 3.18% (8,739) - 0.45% (54.290 621.Ti% L918.235 96.82% 1.925.962 99.55% (7.721 -0.4C% 1,067,080 5326% 1,096,192 56.666% (29,112) - 2.66% 237,806 12.00% 251,196 13.50 (23.350) -8.95% 86,704 4.38% 79,913 4.13% 6,791 8.510 0 0.00% 0 0.00% 0 EFr, 71,259 3.60% 74,172 3.83% (2.913) - 3.92 o 253.125 13.28:. 230,773 11.93% 32.362 4.C2� ; 34,669 1.15% 29.937 1.55% 4.732 15.8'06 70,880 3.58% 72,044 3.720 (1,16 -) - 1.62', - 37.183 1.88% 38.017 1.97% (83 -) - 2.'9 _ 1.868.715 94.32°.5 1.882.244 97.29% (1352°) -0,72% 49,520 2.50% 43,718 2.26,% 5,802 13.2 17.153 0.87% 7.581 0.39% 9.572 126.26 66.673 3.37% 51299 2.65;. 15.374 29 -97'5 MONTHLY ANALYSIS - ACTUAL VERSUS BUDGE. JULY92 %of JULY 92 %of Increase Perar. Actual Total Budget Total (Decrease) Variance REVENUE & EXPENSE TOTAL REVENUE 283,553 100.00% 280.808 100.00% 2,745 0.98% Discounts (7,867) -2.77% (1.268) -0.45% (6.599) 520.46°'. NET OPERATING REVENUE 275.686 9723% 279.540 :'99.55% (3,854) -1.38% OPERATING EXPENSES: Salaries 157,597 55.58% 168.004 59.83% (10,407) -6.19% Benefits 44,571 15.72% 37,314 1329% 7,257 19.450 Professional Fees 10,920 3.85% 11,416 4.07% (496) -4,35 Medical Fees 0 0.009'. 0 0.00% 0 ERR Utilities, Mtnce Contracts & Repairs 10.740 3.79% 10,596 3.77% 144 1.36% Food, Drugs & Sucplies 30,891 10.89% 33,237 11.84% (2,346) -7.06% Other Expenses 2003 0.71% 3,334 1.19% (1,331) - 39.92% Depreciatlon 10,158 3.58% 10,292 3.67% (134) - 1.301% Interest 5,206 1.84% 5,431 193% (225) - 4.15% Total Operating Expense 272.085 95.96% 279,624 99.58% (7,539) -2700 OPERATING MARGIN 3,600 127% (84) -0.03% 3,684- TOTAL OTHER REVENUE (EXPENSE) 1,686 0.59% 1,083 0.39% 603 55.63% NET INCOME (LOSS) 5286 1.86% 999 0.36% 4.287 429.12". • • 8/17/92 Gene T. Jeseritz 937 Hayden Ave. Hutchinson. MN 55350 Hutchinson City Council Members City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Council Members, On August 20, 1991, the City of Hutchinson granted Mr. Bud Daggett and myself a one -year option to lease the city's old wastewater treatment facility (WWTF). The one -year period was to allow us the opportunity to conduct feasibility work on finding alternative uses for the facility. As the year is now over we would like to report back to the city. • First of all, Bud and I would like to thank the city for allowing us the opportunity to conduct our feasibility work. Thus far; however, we have not found a use for the WWTF that would provide an acceptable level of return for the investment involved. Though there are possibilities, the capital outlays required would be extremely large and quite risky considering existing markets. Two alternative uses for the WWTF comprised the bulk of our research. The first alternative use that we investigated was to convert the WWTF into an aquaculture (fish production) facility. We talked to consultants, fish growers, buyers, and marketing specialists from across the country. The primary species of fish that we investigated were catfish and tilapia. One tilapia grower /consultant was flown in from Manatee Aquaculture, Inc. in Florida. Following this visit, Mr. Daggett traveled to Florida to view the Manatee operation. After extensive research we did find out that fish could be raised at the WWTF. However, it would be difficult if not impossible to compete with southern growers who have the advantage of large, inexpensive ponds and no winter to contend with. There is also a growing concern that fish sold for human consumption are presently not being regulated well enough to prevent contamination by pollutants such as PCB's. This perception on the part of the public, though real or perceived, may very shortly affect the fish production industry. We found that even though the technology to raise fish intensively is out there, at the present time there appears to be a lot more fish producers going out of business than there are making a profit. These factors together with projected capital outlays of well over a quarter million dollars made fish production a very • high risk alternative use for the city's WWTF. • Another alternative use for the WWTF involved, believe it or not, mushroom production. The placing of a roof over the abandoned tanks at the WWTF would create an ideal growing area for mushrooms. Here again, we contacted consultants, growers and buyers in an attempt to get the best information possible. I spent a week at Pennsylvania State University learning how mushrooms are produced and marketed for human consumption. Though mushroom production would indeed be possible, a capital investment of in excess of $300,000 would be required to start a small to medium sized production operation. Considering that many suppliers feel that there is already a surplus of mushrooms on the market, Mr. Daggett and myself felt that the timing of starting a production facility may be inappropriate. Though our mushroom research is nearly complete, there still is a mushroom grower in California who has shown some interest in expanding his operation here in Hutchinson. There is also a consultant from California who feels that a small scale mushroom production operation would be very feasible and is planning to come to Hutchinson to take a look at the plant. As Mr. Daggett and myself have worked on this project for one year and because, to date, we have not found a definite use for the WWTF, we plan to conclude our feasibility work pending any new information from our contacts in California. This means of course that we would not be exercising our option to lease the facility. We still feel that there must be some use for such a large and well -built facility and would encourage the city to continue to search for another use for the abandoned plant. There may be uses other than industrial production that could be considered. These may be recreational, cold storage, or multi- purpose in nature. If the council has further questions regarding our feasibility work, feel free to contact Mr. Daggett or myself. Thank you again. Sincerely / / Gene T. ri c. Bud Daggett Tom Daggett Dan Prochnow • • ORDINANCE NO. 92 -64 , 2ND SERIES PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL ESTATE AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: The part of Block 47 and 48 and that part of Jefferson Street and that part of Adams Street, all in the Townsite of Hutchinson, North Half, according to the recorded plat thereof, described as follows: Beginning at the northwest corner of said Block 48; thence southerly, along the west line of said Block 48, to the south line of the north 12.00 feet of Lot 7 of aid Block 48; thence easterly, along said south line and its easterly prolongation, to the intersection with the center line of the alley in said Block 48; thence southerly, along said centerline, to the intersection with the north line of Washington Avenue; thence easterly, along said north line, to the southeast corner of said Block 47; thence • North 0 degrees 38 minutes 02 seconds west, assumed bearing, along the east line of said Block 47 to a point distant 222.98 feet southerly of the northeast corner of said Block 47; thence North 15 degrees 33 minutes 30 seconds East a distance of 214.14 feet; thence North 74 degrees 26 minutes 30 seconds West a distance of 62.18 feet to the northeast corner of said Block 47; thence westerly, along the south line of First Avenue Northeast, to the point of beginning. For good and valuable consideration, is hereby sold, conveyed and warranted to Erickson's Diversified Corporation, a Wisconsin corporation, together with all hereditaments and appurtenances belonging thereto, all according to the terms and conditions of that certain Development Agreement and Amendments thereto dated February 22, 1992. Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall take effect upon adoption and publication. • 7— 0 Adopted by the City Council this 25th day of August, 1992. Paul L. Ackland, Mayor Attest: Gary D. Plotz City Administrator Published in the Hutchinson Leader on First reading: August 11, 1992 Second reading: August 25, 1992 is • 0 ORDINANCE NO. 92-65 AN ORDINANCE TO VACATE UTILITY EASEMENT IN HUTCHINSON MALL PLAT 2 THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate a portion of said easement. SECTION 2. That certain easement in the City of Hutchinson is described as follows: Legal description, Part of Outlot A, part of Lot 5, part of Lot 1 and all of Lot 4, Block 2, Hutchinson Hall, according to the recorded plat thereof, in the City of Hutchinson County of McLeod, Minnesota; together with a part of the Northeast Quarter of the Northeast Quarter (NE 1/4 NE 1/4) of Section 12, Township 116 North, Range 30 West, McLeod County, Minnesota and a more particularly combined description as followse Beginning at the northeast corner of said NE 1/4 NE 1/4; thence West, plat bearing, along the north line of said NE 1/4 NE 1/4 a distance of 445.00 feet; thence South 01 degrees 00 minutes 00 seconds West 33.00 feet to the northeast corner of said Lot 4; thence West, along the north line of said Lot 4, Lot 1 and Outlot A, a distance of 657.30 feet to a point 230.00 feet east of the northwest corner of Outlot B of said plat; thence South 00 degrees 57 minutes 20 seconds West, parallel with the west line of said Outlot B, a distance of 322.00 feet to the south line of said Lot 5; thence East along said south line of Lot 5 and its easterly extension thereof a distance of 744.04 feet; thence South 01 degrees 00 minutes 00 seconds West parallel to the east line of said NE 1/4 NE 1/4 a distance • of 255.00 feet to a point on the westerly extension of a 141.99 foot boundary line of said Lot 1; thence East, parallel to the north line of said NE 1/4 NE 1/4 and along said ORDINANCE NO. 92 -65 PAGE 2 westerly extension, said 141.99 foot line and its easterly extension thereof a distance of 358.01 feet to a point on the east line of said NE 1/4 NE 1/4; thence North 01 degrees 00 minutes 00 seconds East along said east line a distance of 610.00 feet to the point of beginning. SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this 25th day of August, 1992. 0 Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 0 RESOLUTION NO. 9776 RESOLUTION SETTING ELECTION, LOCATION OF ALL PRECINCTS, (ONE, TWO AND THREE) AND APPOINTING OF JUDGES FOR THE STATE PRIMARY AND GENERAL ELECTIONS WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 204B.21, Subd. 2 of the Laws of Minnesota states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the location of polling place and naming of judges for the State Primary and General Elections, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTAt 1. That the polling place to be used during the 1992 State Primary and General Election for all precincts will be in the Recreation Center located at 900 Harrington Street. 2. That the Election Judges are hereby appointed in • accordance with the attached list. Adopted by the City Council this 25th day of August, 1992. Paul L. Ackland Mayor ATTESTi Gary D. Plotz City Administrator • y' ELECTION JUDGES CITY OF HUTCHINSON PRIMARY AND GENERAL ELECTIONS 1992 PRECINCT 1 GRACE KOTTKE CLARA TEWS MARY J BRUMOND IRMA KREIE HARRIET SCHMIDT NANCY ANDERSON MARLENE KRUGER PRECINCT 2 • ROSINA JOHNSON RUTH HAGEN HELEN LICKFELT SEDONA HILLER DORIS DAGGETT EVELYN PROCHOW CHARLOTTE BYE PRECINCT 3 NORHA SCHEPERS PEARL SEALE DARLEEN KNIGGE PHYLISS WESELOH EVELYN VANHALE HARRIET WI%CEY DELAIN ROLFE 587 -8139 587 -5235 587 -2885 587 -5734 587 -5466 587 -9550 587 -3271 587 -5677 450 ROSE LANE 587 -8109 554 CLARK ST 587 -6747 545 MAIN ST NO 587 -2205 714 SHADY RIDGE 587 -2382 978 ROLLING GREEN LN 587 -2723 10 NO GLEN 587 -3168 515 LINCOLN AVE 587 -3134 305 PISHNEY LANE E 587 -3083 569 HILLER 587 -8415 674 HARRINGTON 587 -6318 1109 LEWIS AVE 587 -6820 915 THOMAS AVE 587 -2353 360 W. PISHNEY 587 -3034 844 SECOND AVE SW 1028 JEFFERSON 714 JEFFERSON ST SO 716 HASSAN ST 55 SHERWOOD CR 45 SHERWOOD CR 159 ELK DRIVE 825 BROWN REGISTRATION TABLE FERN FRANK NORHA TOTUSHEK 587 -3280 587 -2318 595 LYNN RD 1151 FAIRWAY AVE • RESOLUTION NO. 9778 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Blacktop 5,591.0 Surface Roadway emeter, Yes Mid MN Hot Mix The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: August 25, 1992 a tion made by: Seconded by: Resolution submitted for Council action by: �— �E. RESOLUTION NO- 9179 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT • LETTING NO. 9 PROJECT NO. 92 -14 WHEREAS, pursuant to an advertisement for bids for the improvement of Sixth Green Estates (Golf View Court) north of 8th Avenue N.W. in Tract A, Registered Land Survey #20 by construction of storm sewer, sanitary sewer, watermain, services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: 1:0 1) r,1 AMOUNT BID Juul Contracting Company, Hutchinson, HN $ 37,013.74 RP Utilities, Annandale, HN S 47,920.45 AND WHEREAS, it appears that Juul Contracting Company of Hutchinson, Minnesota is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement contained • herein, according to the Plans and Specifications therefor approved by the City Council and on file in the Office of the Director of Engineering. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the Hutchinson City Council this 25th day of August, 1992. Mayor City Administrator • 7-F. RESOLUTION NO. 9780 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 13 PROJECT NO. 92 -19 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Hasse Hills First Addition (Located North of McDonald Drive and West and Adjacent to McDonald's Sixth Addition) by construction of storm sewer, sanitary sewer, sewer service, watermain, water service, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Administrator shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 2:00 p.m. on September 14th, 1992, in the Council Chambers of the City Hall by the City Administrator and Director • of Engineering, will then be tabulated, and will be considered by the Council on September 15th, 1992, in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 10 percent of the amount of such bid. Adopted by the Hutchinson City Council this 25th day of August, 1992. Mayor City Administrator • 0 RESOLUTION NO. 9788 RESOLUTION RELEASING PLEDGED SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MN WHEREAS, Citizens Bank & Trust Co. of Hutchinson, Minnesota, a city depository, has requested release of the following securities under the collateral agreement with the City of Hutchinson: RELEASE FHLB 7 -27 -92 8.375% $500,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Administrator be authorized to release the requested securities. • Adopted by the City Council this 25th day of August, 1992. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator • 7—P. C DATE: 25, 1992 TO: Mayor & city Council FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of Aug Attached is a listing of the delinquent water and sewer accounts for the month of Aug. Recommend service be discontinued on Monday, Aug 31st, 1992 at Noon. i • City Hall Parks &Recreation 37 Wash ington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 7- M E M O R A N D U M 3- 045 - 0607 -088 3- 115 - 1200 -021 Tina Kranzlar Mark Larson 607 Third Av SE 1200 Eighth Av NW Hutchinson MN 55350 Hutchinson MN 55350 607 Third Av SE 1200 Eighth Av NW 75.41 143.16 cc: Stan Koci 525 Fourth Av SE Hutchinson MN 55350 3- 210 - 0551 -033 Promises 9/4/92 Michael Keeler 551 Adams St S Hutchinson MN 55350 3- 060 - 0183 -003 551 Adams St S Dennis McCutchen 159.75 183 Fourth Av NW Hutchinson MN 55350 183 Fourth Av NW 3- 275 - 0460 -132 130.14 Country Club Terr 369 E Kellogg Blvd St Paul MN 55101 3- 065 - 0535 -001 460 California St Tim Stevens 8883.46 535 Fourth Av SE Hutchinson MN 55350 535 Fourth Av SE 3- 275- 0490 -092 131.08 Jeffrey Bonderman 490 California St Hutchinson MN 55350 • 3- 080 - 0221 -001 490 California St Craig Hardel 108.01 221 Fifth Av NW Promises 9/2/92 Hutchinson MN 55350 221 Fifth Av NW 3- 275- 0605 -012 60.04 Tracy Plakke Promises 8/27/92 605 California St Hutchinson MN 55350 605 California St 3- 080 - 0250 -041 145.43 Vance Haugen 250 Fifth Av NW 3- 275- 0712 -011 Hutchinson MN 55350 Marie Bryant 250 Fifth Av NW 712 California St 153.66 Hutchinson MN 55350 Promises 9/2/92 712 California St 50.00 Promises 8/28/92 3- 095 - 0121 -043 Helen Horrmann 121 Sixth Av NE 3- 380 - 0433 -011 Hutchinson MN 55350 David Heins 121 Sixth Av NE 433 Erie St S 113.44 Hutchinson MN 55350 Promises 8/27/92 433 Erie ST S • 137.28 3- 380 - 0446 -062 3- 655 - 0800 -042 • Stephen Voeklel John Stamps 446 Erie St S 800 Lindy Ln Hutchinson MN 55350 Hutchinson MN 55350 446 Erie St S 800 Lindy Ln 127.62 100.92 Promises 9/3/92 Promises 9/04/92 3- 505 - 0840 -083 3- 655 - 0805 -091 Hutch Mfg Co Steve Synstelien 840 Hwy 7 West 805 Lindy Ln Hutchinson MN 55350 Hutchinson MN 55350 840 Hwy 7 West 805 Lindy Ln 56.33 198.07 cc: Tom Daggett Promises 8/27/92 Rt 3 Hutchinson MN 55350 3- 680 - 0715 -071 3- 505 - 1020 -081 Roy Chaffee Hutch Sports & Equip 715 Main St N 1020 Hwy 7 W Hutchinson MN 55350 Hutchinson MN 55350 715 Main St N 1020 Hwy 7 W 106.30 56.33 Promises 9/4/92 3- 530 - 0712 -021 Vince Jahner 3- 680- 0877 -011 • 712 Hilltop Dr Sharon Sauter Hutchinson MN 55350 877 Main St N 712 Hilltop Dr Hutchinson MN 55350 441.49 877 Main St N cc: James Schlagel 100.32 656 Juul Rd cc: Bruce Crosby Hutchinson MN 55350 879 Main St N Hutchinson MN 55350 3- 535 - 0415 -075 Promises 8/28/92 Bob Hatten 415 Huron St Hutchinson MN 55350 3 -735- 0441 -034 415 Huron St Liz Maurer 117.01 441 Monroe ST S cc: Donald Todnem Hutchinson MN 55350 Rt 2 Box 137 441 Monroe ST S Stewart MN 55365 58.18 Promises 8/31/92 3- 535 - 0425 -051 Judy Kopesky 3- 735 - 0540 -031 Box 606 James Deragon Hutchinson MN 5350 540 Monroe St S 425 Huron St S Hutchinson MN 55350 84.88 540 Monroe St S 224.30 Promises 8/26 3- 735 - 0566 -021 Lynette Miller 566 Monroe St S Hutchinson MN 55350 566 Monroe St S 115.86 3- 745 - 0075 -041 Doug Heilman 75 North High Dr Hutchinson MN 55350 75 North High Dr 156.49 3 -765- 0810 -092 David Laine 810 Oak St Hutchinson MN 55350 810 Oak St 138.12 Promises 8/27/92 3- 800 - 0575 -012 Rodney Markgraf 575 Peterson Circle Hutchinson MN 55350 575 Peterson Circle 180.22 Promises 9/11/92 3- 815 - 0577 -028 Georgia Ruiz 577 Prospect St Hutchinson MN 55350 577 Prospect St 50.70 cc: Dan Carrigan 530 Larson ST Hutchinson MN 55350 3- 855 - 0410 -042 Orlin Henke 410 School Rd N Hutchinson MN 55350 410 School Rd N 106.47 Promises 8/28/92 3 -870- 0707 -071 Jeff Hart 707 Shady Ridge Rd Hutchinson MN 55350 707 Shady Ridge Rd 198.89 3- 120 - 0064 -025 Bill Behrens 64 Ninth AV NE Hutchinson MN 55350 64 Ninth Av NE 151.66 (Total Closing 269.05) cc: Paul Berenas PO Box 79 Hinckley MN 55037 -0079 C � J LJ U DAVID H. A 000LO • OART D. MCDOWELL EN STEV A. ANDERSON O. HARRT ANDERSON' STEVEN 91 HOOF LAUEA I. FBETLANII DAVID A. ERDEOOEMANN PAUL D. DOVE" J08EPH M. PAIEMENT JAMES UTI.ET RICHARD O. MCOEE CATHRYN D. REHEB August 4, 1992 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350-2563 (612) 587 -7575 FA (612) 587 -cove RESIDENT ATTORNEY O. BARRY ANDEHSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Or 00IM53L WILLIAM W_CAMEBON RAYMOND C -I LIEN PAUL M.BEOICH CHARLES R.CARMICHAEL 5881 CEDAR LAEE HOAR MINNEAPOIJS,MINNESOTA 55416 (612) 545-9000 MN TOLL FREE BOO- 34'1-4545 PA][ (612)'"5-1793 UH SOUTH POURTH STREET PRINCETON, MDINESOTA 55371 (612) 389 -2214 FAX (619) 389 -5506 O -r s Re: Hutchinson Downtown Redevelopment Project - Phase I 6 d 8 _ Closing Documents `�z925� Our File No. 3244 -89031 • Dear Gary: I enclose herewith the proposed Cross Easement Agreement between ShopKo Stores, Inc. and the City of Hutchinson. Minor modifications were made to the agreement and the most significant changes insofar as the City of Hutchinson is concerned are found on pages 20 and 21 (Section 6.07). meeting In that regard, there are two issues that are not addressed in the Cross Easement Agreement. First, I am advised by the Parks and Recreation Department that the posts which have been sunk along the property boundary line in the northeast corner are preventing access by the City to the park property immediately adjacent to the ShopKo site. Some or all of these posts may need to be removed. Second, and more significant, there is a problem with the steep bank immediately adjacent to the ShopKo site which may prevent the construction of a pedestrian trail immediately adjacent to the site. I have inspected the area with Dolf Moon and he agrees this • is a matter of some concern. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAB ASSOCIATION ` /'//JJ] "CE TIED AS A REAL PROPERTY LAW SPECIALIST BY THE MSNNESOTA STATE Al. ASSOCIATION / I Mr. Gary D. Plotz August 4, 1992 Page 2 John Rodeberg had discussed this matter with representatives of ShopKo and there were apparently some conversations about stripping a portion of the ShopKo parking lot for this purpose. Following my inspection of the site, I seriously question whether that kind of an arrangement is workable; the portion to be stripped is apparently a truck access area and I don't believe we would want the trucks running in the same area that pedestrians, bicycles, and small children might be present. A better approach might be to discuss the matter with Skip Wright and see if building up the area, along with some riprap might be a better way to go. I have separately written ShopKo on this subject and, of course, I will get back to you regarding any changes. Best regards. Very truly yours, • OLD & MC7WELL 1 , G. Barr)Anderson� GBA:lm Enclosure • C DATE: Augus 19, 1992 TO: CITY COUN AN M AY O R FROM: DO MEIER, MAINTENANCE OPERATIONS SUPERVISOR SUBJECT: RECOMMEN TO PURCHASE ARTICULATED MOTOR GRADER Cn June 18, 1992, the City of Hutchinson advertised to purchase one (1) new 1992 all wheel drive, articulated, motor grader w /attachments. Bids were received at City Hall and publicly opened in Council Chambers on August 17th, 1992. Road Machinery and Supplies of Savage, MN, Midwest Machinery of Burnsville, MN, CAT /Ziegler of Minneapolis, MN, and Sweeney • Bros. of Burnsville, MN all received specifications and the results are as follows: Road Machinery and Supplies Co. 5633 West Highway 13 Savage, MN 55378 D NUMBER ONE Total price bid - one (1) new 1992 all wheel drive, articulated, motor grader w /attachments. $ 118,093.00 BID NUMBER TWO Total price bid - one (1) new 1992 all wheel drive, articulated, motor grader w /attachments (above bid) 118,093.00 Less trade -in - 1972 Austin Western Pacer 300 Serial #34417692 - 10,000.00 NET BID ------------------------------------- $ 108,093.00 BID NUMBER THREE NO BID NOTE: Sales tax on this unit will be $7,026.05. 0 City Hall Parks &Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 (� - Printcd on wcucled paper - / , CATA'Ziegler 901 West 94th Street NO BID Minneapolis, MN 55420 u Sweeney Bros. 12540 Dupont Avenue S. NO BID Burnsville, MN 55337 Midwest Machinery 12500 Dupont Avenue south Burnsville, MN 55337 BID NUMBER ON • Total price bid - one (1) new 1992 all wheel drive, articulated, motor grader w /attachments BID NUMBER TWO Total price bid - one (1) new 1992 all wheel drive, articulated, motor grader w /attachments (above bid) Less Trade -in - 1972 Austin Western Pacer 300 Serial #34417692 NET BID ---- ---------------------------- --- BID NUMBER THREE $ 118,908.00 118,908.00 - 9,513.00 $ 109,395.00 NO BID My recommendation, based on the results of the bid opening, is that Road Machinery and Supplies Co. of Savage, MN be awarded the contract to supply one (1) new 1992 all wheel drive, articulated, motor grader w /attachments to the City of Hutchinson for a total price after trade -in of $108,093.00. Road Machinery and Supplies submitted the lowest dollar bid and their machine does meet specifications. The unit was included in the 1992 budget for replacement. J HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY • 133 Third Avenue S.W. • Hutchinson. Minnesota 55350 Telephone: (612) 567 -2168 EQUAL HOUSING OPPORTUNITY August 19, 1992 TO: Mayor & City Council FROM: Jean Ward, HRA Executive Director SUBJECT: Resolution of Support to Participate In Home Rental Rehabilitation Program City Council authorization is required for participation in the Home Rental Rehabilitation Program. The Home Rental Rehabilitation Program is similar to the HUD Rental Rehabilitation Program the City Of Hutchinson participated in during 1990. Under this program the building owner is provided a zero percent (OZ) interest rate for five years. The loan will be completely forgiven if the terms of program have been complied with for the five year period. • F 0 RESOLUTION NO. 9777 RESOLUTION AUTHORIZING PARTICIPATION IN HOME RENTAL REHABILITATION PROGRAM WHEREAS, there are privately owned residential rental properties needing rehabilitation in the City of Hutchinson. THEREFORE, BE IT RESOLVED BY THE HUTCHINSON CITY COUNCIL THAT the City of Hutchinson, through the Hutchinson Housing and Redevelopment Authority, participate with the Minnesota Housing Finance Agency (MHFA) in the HOME Rental Rehabilitation Program. Adopted by the City Council this 25th day of August, 1992. • Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator • 9 -F • J LEASE EMp"iturs Authorisation To be Completed by Deperbrtiitne ❑ Original (A40 & 44) ❑ Increase (A41 b 44) F-1 Decrem (A45) Prior Veer Encumbrance or ❑ Encumbrance Increase IA461 .n. Ma. �.muv Lo. 0.rnnui.n f,r a.m,.anan N. Vm or N.m .. Tv" 1p.m lour.. e..a Aa Da,.ea Cw., foe e. e�i.m tea. Ameu.r l„Ni. SEND TYPE OF TRANSACTION ❑ uo ❑ u+ Dn. EnrorM by Numo., ❑ ❑ ♦4 us ❑ ua D..r Enwrid by Nvn TOTAL AMOUNT 51.040.00 (Annual) LEASE NO. . VD061 THIS LEASE AGREEMENT is made by and between City of Hutchinson 31 WaZhinaton Avenue Went Hutchinson Minnesota 553 hereinafter referred to as LESSOR, and the STATE OF MINNESOTA, Department of Administration, hereinafter referred to as LESSEE, acting for the benefit of Department of Public Safety- Driver and Vehicle Services. WITNESSETH: LESSOR and LESSEE, in consideration of the rents, covenants and considerations hereinafter specified, do hereby agree each with the other as follows: I. LEASED PREMTAVA AND TERM 1.01 LESSOR grants and LESSEE accepts a lease of the following described Leased Premises located in the City of Hutchinson County of r�pd, Minnesota 55350 to -wit: approximately Three Hundred Sixty (360) square feet of Office space in the Deputy Registrar's office in the building located at 31 Washington Avenue, for the term of Two (2) years commencing on July 1. 1992 and continuing through June 30. 1994 to be used as a driver exam station between the hours of 9:00 a.m. and 4:00 p.m. on Thursday of each week, holidays excepted. When not used on a holiday, an alternative day may be substituted, as required and if available. 1.02 LESSOR and LESSEE hereby agree that a change in the hours or day(s) of use may be made by mutual agreement in writing between the parties, so long as there is no increase in usage. 2. EM 2.01 As rent for the Leased Premises and in consideration for all covenants, representations and conditions of this Lease Agreement, LESSEE agrees to pay LESSOR a rental rate of Twenty Dollars (520.001 per day for each day used, resulting in a total rental amount not to exceed One Thousand Forty Dollars ($1.040.001 per year, due and payable monthly on the last day of each month according to the actual number of days the Leased Premises are used. i i 2.02 LESSOR represents and warrants that it is solely entitled to • all of the rents payable under the terms of this Lease Agreement and that LESSEE shall have the quiet enjoyment of the Leased Premises during the full term of this Lease Agreement and any extension or renewal thereof. •�,�" 3. TERMINATION ' This Lease Agreement may be terminated by either party for any reason at any time upon giving thirty (30) days prior written notice to the I other party. 4. DUTIES OF LESSOR LESSOR shall furnish and provide for use of LESSEE: a. heat, lights, electricity, water, b. restrooms c. janitorial services, d. tables, chairs, as required, a. snow removal from sidewalks, and f. small lockable storage area for equipment and supplies. 5. D *''I - OF JL= LESSEE covenants that at the termination of this Lease Agreement by lapse of time or otherwise, it shall remove its personal property and vacate and surrender possession of the Leased Premises to LESSOR in as good condition as when LESSEE took possession, ordinary wear and damage by the elements excepted. Alterations or fixtures attached to the Leased Premises shall remain a part thereof and shall not be removed unless LESSOR elects to permit removal. 6. INSURANCE: • RI ITY • 6.01 It shall be the duty of LESSOR to insure the building against damage from fire, tornado, civil disorder or any cause whatsoever. It is expressly understood that LESSEE assumes by this Lease Agreement no liability for such damages, except as provided in this Lease Agreement. 6.02 LESSOR and LESSEE agree that each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. LESSEE'S liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Section 3.736, and other applicable law. 6.03 LESSEE agrees that LESSOR assumes by this Lease Agreement no liability for loss of LESSEE'S personal property resulting from fir *, tornado, civil disorder, theft or any cause whatsoever, except as may be attributed to LESSOR'S negligence, acts or omissions by a court of law. ass r - M - CIM - 0i •. If the Leased Premises shall be destroyed or damaged by fire, tornado, flood, civil disorder or any cause whatsoever, so that the Leased Premises become untenantable, the rent shall be abated from the time of such damage and LESSEE shall have the option of terminating this Lease Agreement immediately or allowing LESSOR such amount of time as LESSEE deems reasonable to restore the damaged Leased Premises to a tenantable condition. 8. MAINTENANCE AND REPAIRa 8.01 It shall be the duty of LESSOR to maintain at its own expense, in working condition, all appurtenances within the scope of this Lease Agreement, including the maintenance of proper plumbing, wiring, heating (and, where applicable, cooling) devices and ductwork. 8.02 LESSOR shall, at its own expense, make such necessary repairs so as to continue to provide all such service appurtenances as are required by this Lease Agreement, provided, however, that LESSOR shall not be responsible for repairs upon implements or articles which are the personal property of LESSEE, nor shall LESSOR bear the expense of repairs to the Leased Premises necessitated by damage caused by LESSEE beyond normal wear and tear. 9.01 LESSOR agrees to provide and maintain the Leased Premises and the building of which the Leased Premises are a part with accessibility and facilities meeting code requirements for handicapped persons, pursuant to all applicable laws, rules, ordinances and regulations as issued by any federal, state or local political subdivisions having jurisdiction and authority in connection with said property. 9.02 LESSEE understands LESSOR is in the planning process to build a new building to house the City offices. If there is space available, upon completion LESSEE may move into the new building. If, however, there is not space available for LESSEE i th n a new building and LESSEE or LESSOR does not have the funds to make the required modifications to the current building to meet the accessibility requirements as set forth in Clause 9.01, LESSEE may terminate this lease Agreement with thirty (30) days prior written notice to LESSOR. 9.03 LESSEE agrees to make whatever accommodations necessary to make its program accessible in any interim period of time that handicapped requirements relating to the Leased Premises and building of which the Leased Premises are a part are not mat. i 30. OTNEA CONDITIm 10.01 LESSEE agrees to observe reasonable precautions to prevent waste of heat, electricity, water, air conditioning, any other utility or any service, whether such is furnished by LESSOR or obtained and paid for by LESSEE. 10.02 LESSOR agrees that in exercising its management responsibilities of the property which the Leased Premises are a part, including the maintenance, repair, alterations and construction relating thereto, it shall comply with all applicable laws, statutes, rules, ordinances and regulations, including but not limited to building code, disabilities access, zoning, air quality, pollution control, recyclable materials and prevailing wage requirements, as issued by any federal, state or local political subdivisions having Jurisdiction and authority in connection with said property. • � bFf 1 i 3 -4- 10.03 Pursuant to Minnesota Statutes, Section 168.06, Subdivision ♦, the books, records, documents and accounting procedures and practices of LESSOR relevant to this Lease Agreement shall be subject to examination by the State and /or Legislative Auditor during normal business hours and after reasonable notice to LESSOR. 10.04 When applicable, LESSOR certifies that it has received a certificate of compliance from the Commissioner of Human Rights pursuant to Minnesota Statutes, Section 363.073, or that it has not had more than 20 full -time employees at any time during the previous 12 months and claims exemption from Minnesota Statutes, Section 363.073. SECHDPS.LSE • IN WITNESS WHEREOF, the parties have set their hands on the date(s) indicated below intending to be bound thereby. APPROVED: LESSOR: CITY OF HUTCHINSON STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY By By Title Title nat. Ti As to fors and execution this Date OFFICE OF THE ATTORNEY GENERAL By Legal Assistant • LESSEE: STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION DANA B. BADGEROW, COMMISSIONER By Real Estate Management Division DEPARTMENT OF FINANCE: -5- • M E M 0 R A N D U H DATE: August 20, 1992 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: AMENDMENT TO ZONING ORDINANCE #464 AS SUBMITTED BY THE CITY OF HUTCHINSON Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend the Zoning Ordinance. HISTORY In August of 1992 the Hutchinson Planning Staff brought to the attention of the Planning Commission the need to make changes to the zoning ordinance as follows: Page 6 -9 Section 6.07 Conditional Uses B,1,(c)(4) Relocation of any structure larger than 10' x 12' . Page 8 -3 Section 8.03 Rules for Structures in Districts (3) All principal dwellings and principal structures shall be placed on a permanent continuous perimeter foundation in compliance with the Uniform Building Code ..... Page 8 -5 Section 8.04 Conditional Uses Move structures larger than 10' x 12' Page 8 -8 Section 8.04 R -1 Dimensional Regulations (3) Single family house rear yards corner lots 15' Page 8 -10 Section 8.05 Special Provision District As in R -1 district Page 8 -11 Section 8.05 R -2 Dimensional Regulations (3) Single family house rear yards corner lots 15' Page 8 -30 Section 8.12 C -4 Conditional Permitted Uses Storage Units Page 8 -31 Section 8.12 C -4 Dimensional Requirements A. Setbacks Accessory building setback interior lot line 6' • The Planning Commission set a public hearing for the August meeting. The hearing was held at the regular meeting of the Planning Commission on Tuesday, August 18, at which time there was no one present who objected to the request. 9 Z' FINDINGS OF FACT 1. All procedural requirements for amendments to the Zoning • Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, August 6, 1992. 3. The proposal was deemed to be appropriate and in the best interest of the City. RECOHHENDATION It is the recommendation of the Planning Commission that the aforementioned request to amend Zoning Ordinance #464 be approved. Respectfully submitted, Clinton Gruett, Chairman Hutchinson Planning Commission 0 0 0 PUBLICATION NO. 4423 PUBLISHED IN THE HUTCHINSON LEADER, Thursday, August 6, 1992 NOTICE OF PUBLIC HEARING To Whom it May Concern, Notice is hereby given that a public hearing will be held on Tuesday, August 18, 1992, at 7:30 p.m. in Council Chambers at City Hall for the purpose of considering amendments to Zoning Ordinance #464 requested by City Staff as follows, Page 6 -9 Section 6.07 Conditional Uses B,1,(c)(4) Relocation of any structure larger than 10' x 12' Page 8 -3 Section 8.03 Rules for Structures in Districts (3) All principal dwellings and principal structures shall be placed on a permanent continuous perimeter is foundation in compliance with the Uniform Building Code ..... Page 8 -5 Section 8.04 Conditional Uses Hove structures larger than 10' x 12' Page 8 -8 Section 8.04 R -1 Dimensional Regulations (3) Single family house rear yards corner lots 15' Page 8 -10 Section 8.05 Special Provision District As in R -1 district Page 8 -11 Section 8.05 R -2 Dimensional Regulations (3) Single family house rear yards corner lots 15' Page 8 -30 Section 8.12 C -4 Conditional Permitted Uses Storage Units Page 8 -31 Section 8.12 C -4 Dimensional Requirements A. Setbacks Accessory building setback interior lot line 6' This hearing will be held by the Planning Commission of the City of Hutchinson. At such hearing, all interested persons may be heard. If you would desire to appeal the Planning Commission's recommendation, you can take your request to the City Council, which has the power to overrule the decision of the Planning Commission. City Administrator August 3, 1992 Dated Section 6 Administration A. Authority • The City Council may, after review and recommendation by the Planning Commission, grant a conditional use permit or overturn the vote of the Planning Commission with a three - quarters vote. Within all special flood hazard areas (zones A) all proposed construction /development, including placement of prefabricated buildings and mobile homes shall require permits pursuant to Section 7.01 and Section 8.18 of this Ordinance. In addition, the proposed site shall be reasonably free from flooding and in accordance with Section 7.01 of the Zoning Ordinance. B. Standards and Conditions for Conditional Uses 1. A conditional use permit may be granted for the following uses only: (a) Any use specifically listed as a conditional use in the regulations applicable to the district in which it is specifically located; (b) Planned development in accordance with the provisions of Section 8.17 of this ordinance in any district; and (c) Any of the following uses in any residential or commercial • district: (1) Schools (2) Community recreation buildings and fields (3) Elderly high rise (y) Re lOca-k on O4 a.r y S .ten 10'&Z?L: `hw LO' x (a (d) Any of the following uses in any district: (1) Buildings, facilities or premises of public service corporations to be used for public utility purposes reasonably necessary to the public convenience or welfare. 2. A conditional use permit for the uses listed in Section 8 of this Ordinance shall be granted only if evidence is presented to establish: (a) That the proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; • (b) That the proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public 6 -9 Section 8 Zoning Districts and Zoning Map • 8.03 RULES FOR STRUCTURES IN DISTRICTS For all principal structures permitted in the R -1, R -2, R -3, R -4 Districts, the following shall apply: (1) The minimum width of the main portion of all principal dwellings shall be not less than twenty -four (24) feet, as measured across the narrowest portion. Width measurement shall not take into account overhang or other projections. (2) Shall have at least 720 square feet of habitable interior room excluding garage and basement. (3) All principal dwellings and principal structures shall be placed on a permanentAfoundation in compliance with the Uniform Building Code as adopted by the City and insulated in accordance with State of Minnesota Energy Codes. Manufactured homes must provide the manufacturers approved foundation drawings. Homes manufactured after November 29, 1989, are not permitted to remove the frames unless approved by the State of Minnesota Manufactured Housing Division. (4) Shall have a roof of gable or hip design and be covered with • a City approved roofing material. (5) Manufactured homes shall be constructed after June 15, 1976, and bear the H.U.D. certification seal. (6) Tongues on all manufactured homes shall be removed. Written approval to remove the frame and tongue from the manufacturer is required. (7) Data plate and other information for the following is required for manufactured homes. a) 30 pound roof load design b) Zone 2 heating design C) Adequate furnace and water heater design to include the substructure. Option - separate heating supply for substructure. d) Approved tap -in locations for substructure water service. e) 3" vent through roof location for substructure per State of Minnesota Health Department f) Electric interlocked smoke detector schematic g) Manufacturers design drawings for stairway location (8) The following alterations of manufactured homes requires manufacturers approval and State of Minnesota Manufactured Housing Division approval: • a) Relocation of furnace and /or water heater b) Alteration of any structural components including roof, walls and floor system, attaching garages, etc. 8 -3 Section 8.04 R -1 District • 8.04 E -1 SINGLE FAMILY RESIDENCE DISTRICT PURPOSE The R -1 RESIDENCE DISTRICT is intended to provide residential areas for development of single family homes and complementary uses on larger parcels of land. PERMITTED PRINCIPAL USES The following uses are permitted, as regulated herein, without special application requirements or conditions attached: Single Family detached dwellings Parks and playgrounds Family daycare Class "B" supervised living facilities for the handicapped and mentally retarded. CONDITIONAL USES Single family houses not served by public sanitary sewer • Two- family houses on a Lot of Record prior to January 1, 1991 Golf courses and related facilities Churches and houses of worship and related facilities Schools frov-r_ SA cv�c" l am N�a.. SPECIAL PROVISIONS DISTRICT Home occupations according to the following conditions: (As defined in Section 3) 1. No unreasonable use of materials or mechanical equipment not recognized as being part of and compatible with normal household use shall be permitted. 2. The use shall not generate pedestrian or vehicular traffic beyond that reasonable or normal to the district in which located. 3. It shall not involve the unreasonable or inappropriate use of commercial vehicles for delivery of occupational materials to or from the premises. 4. No accessory building or space outside of the principal • building shall be exclusively used for such purposes. 5. No special space within the principal building shall be designed or arranged for such use so that it would require any major internal or external alterations or 8 -5 Section 8.04 R -1 District • (3) setbacks, Yards, and Heights: Use Front set- back Inter. Side Cor. Side Rear Yard Build. weight Single- 30 8 30 35 family * 15' rear and 30 6 L Driveways shall be line and shall be and curb cut shall set back at least 5 feet from the side lot paved with asphalt or concrete. The apron be hard surfaced in all Districts. The above listed setback and yard requirements are subject to the following additional requirements. (1) Front Street setback. When more than 40 percent of the • frontage of the side of a street between intersections is occupied by structures having setbacks from street rights - of -way of greater or lesser amounts than hereinafter required, the average setback of all existing buildings between the intersections shall be maintained by all new or relocated structures. In the event a building is to be built where there is such an established average setback different from that required hereinafter and there are existing buildings on one side only, the front setback of said new building shall match that of the next adjoining building. In case the building is to be built where there is such an established average setback and there are existing buildings on both sides of the said new building, the front setback shall match that which would be established by connecting a straight line between the forwardmost portion of the first adjacent building on each side. • 8 -8 Section 8.05 R -2 District • The following uses are permitted only subject to the issuance of a Conditional Use Permit: Licensed day care centers: licensed nursing homes Private clubs, lodges and Fraternal organizations Public or quasi - public accredited educational institutions Mortuaries or funeral homes; cemeteries or memorial gardens Transportable or experimental single family detached housing Licensed boarding houses for the elderly Bed and Breakfasts S�ct� ov�sl0n �iS��'tC� ACCESSORY USES (_As � -I dc6fr;c All Accessory Uses of the R -1 District. DIMENSIONAL REGULATIONS (1) Required Lot Area: Use Minimum Lot Area per Dwelling Unit Single - family residence 8,400 connected to public sanitary • sewer. Two- family dwelling. 6,300 (2) Required Lot Dimensions (feet): pesidenc,e se Minimum Lot width minimum Lot Depth amily 70 120 onnected Corner lot: anitary 90 sewer. at building line Two- family 105 120 residence. Corner lot: 125 • 8 -10 Section 8.05 R -2 District • (3) Setbacks, Yards, and Heights: Driveways shall be set back at least 5 feet from any lot line and shall be paved with asphalt or concrete where apron and curb cut shall be hardsurfaced. COMMON WALL DWELLINGS • Notwithstanding other provisions of Section 8.02, one developer may construct two single - family dwellings with a common wall and boundary line for which there may be no building setback from the common boundary, provided: 1. Each lot shall meet all other setback requirements for a two - family dwelling; 2. Separate services shall be furnished and provided to each dwelling for sanitary sewer and water. 0 8 -11 Front Inter. Corner Rear Build Setback side side Yard Height Ffaxily 25 8 25 25 35 6 15 ' platted rear Family prior and ' Dwelling to corner lots 1988 Access. 25 6 25 6 16 Struct. include detached garages Driveways shall be set back at least 5 feet from any lot line and shall be paved with asphalt or concrete where apron and curb cut shall be hardsurfaced. COMMON WALL DWELLINGS • Notwithstanding other provisions of Section 8.02, one developer may construct two single - family dwellings with a common wall and boundary line for which there may be no building setback from the common boundary, provided: 1. Each lot shall meet all other setback requirements for a two - family dwelling; 2. Separate services shall be furnished and provided to each dwelling for sanitary sewer and water. 0 8 -11 section B.lo C -4 District Pollution • 9.22 C -4 FRINGE COMMERCIAL DISTRICT PURPOSE The C -4 Commercial District is intended to provide one or more areas for the grouping of general retail sales establishments, offices and services which offer convenient shopping facilities for City residents and the surrounding area. C -4 District provisions and boundaries are established to promote compatible land use relationships among diverse types of uses and encourage well - planned development or expansion in accord with the City of Hutchinson Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. PERMITTED USES The following uses are permitted as regulated herein, without special application requirements or conditions attached. Similar uses may be allowed upon the determination of the City Council. Trade and Services: Any retail store or personal service business subject to all regulations and such permits and licenses as may be required by law, and further provided that the use is not objectionable due to noise, fumes, smoke, odor or vibration, including the following and other similar uses as determined by the City Planning Commission. Catering businesses Convenience grocery stores Cultural facilities Game and amusement arcades Hotels and motels Motor vehicle sales and service establishments Post Offices and other public service operations Restaurants, including convenience food Taverns Theaters Trade and business schools, Technical Colleges, Vocational Schools, Universities Hospitals CONDITIONAL PERMITTED USES Permitted Uses listed in the C -2 District but not including used car, farm machinery, marine, or mobile home sales. • Commercial Parking Structures Car Washes Churches and Houses of Worship and related facilities S-V- n wn I is 8 -30 Section 8.12 C -4 District ACCESSORY USES _ • The following uses are permitted only when auxiliary to a principal use permitted above: Any accessory use, building or structure customarily incidental to a principal use permitted above, and located on the same lot therewith. Parking and loading facilities as regulated in Section 10.02. Signs as regulated in Section 10.05. DIMENSIONAL REQUIREMENTS A. Setbacks (feet): ng Setback From: Right -of -Way 25 or Lot Line 20 ntial Zoning Boundary 50 • Lot or Circulation Fo Drive From: Right -of -Way 10 r Lot Line 6 tial Zoning Boundary 10 ry Building Setback: 1 Street Right -of -Way 20 Interior Lot Line .25& Residential Zoning Boundary 50 B. Minimum Lot Requirements (feet): Lot Area: 1 Acre Lot Width: 200 Feet Lot Depth: 180 Feet C. Maximum Building Reight (feet): a Principal Structure: 40 Accessory Structure: 25 8 -31 • C DATES August 20, 1992 TO: Hutchinson City Council FROM: Hutchinson Planning Comm ission SUBJECT: CONSIDERATION OF CONDIT USE PERMIT REQUESTED BY BARRY BARTON FOR STORAGE UNITS OF TEXAS AVE Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On June 29, 1992, Barry Barton submitted an application for a • conditional use permit to construct additional storage buildings located on Texas Ave. A public hearing was held at a regular meeting of the Planning Commission on Tuesday, July 21, 1992, at which time the hearing was continued to the August 18, 1992, Planning Commission meeting, there was no one present who objected to the request at that time. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 9, 1992. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted as set forth above provided the present lot line is eliminated, an application for a public hearing is set to vacate utility easements, the City Fire Marshal approves the site plan, the City Engineer approves on site drainage, and also subject to approval of the Zoning Ordinance revisions regarding conditionally permitted uses in C -4 districts. • Respectfully submitted, Clint Gruett, Chairman City Hall Parks Kijfta}eblYsion Planning ComWdlaisbgQrtment 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 ETV •v .a • la •�• • 111 4. G. •, r te. .. •r • rI ua ' li. ••.H ri. �. " 1. � ,i�����.y r • . '. :.'.. � to \ ^ f ' \ s• � .. l' �J.l. -: ( � tG. •., ..� 'cs c Ire i .b � i � 4-0' 30 - as • h r r ' • I I •• 1 f' t - `19K . 311 r Y4 i�Y — �.� '3�'. �'•� �' Q •rte 1 � _ a zs Ls as 1 .N 1 N wM •. J• - • • • I • • � 111 .. .... �.�� • rl�w�1Y��Tl�r��^ �.+ r, 1• ��• wlfl r .. R Y w.r.. +�... r- ����w \. __ 1i,V� ..r_V..• 'A�r,r'er•�Y��I•'/•M•�n.+•n.. 0 E q - T RESOLUTION NO. 9781 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 FOR • CONSTRUCTION OF STORAGE UNITS ON TEXAS AVE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Barry Barton, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 for the construction of storage units on Texas Ave with the following legal description: Legal Description: Lot 1 and Lot 2, Casa Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above provided the present lot line is eliminated, an application for a public hearing is set to vacate utility esements, the City Fire Marshal approves the site plan, the City Engineer approves on -site dainage, and also subject to approval of the Zoning Ordinance revisions regarding conditionally permitted uses in C -4 districts. Adopted by the City Council this 25th day of August, 1992. ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor 9-j-. C DATE: August 20, 1992 TOr Hutchinson City Council FROHr Hutchinson Planning Commission SUBJECTS CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF " HASSE HILLS FIRST ADDITION" SUBMITTED BY GARY HASSE Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On July 1, 1992, Gary Hasse submitted a preliminary and final plat of HASSE HILLS FIRST ADDITION. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 21, 1992, at which time the hearing was continued to August 18, 1992, there were no neighboring property owners objecting to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 9, 1992. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed preliminary and final plat meets all the requirements of the Subdivision Ordinance as per Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and final plat be approved as submitted according to planning staff recommendations of August 5, 1992. Respectfully submitted, Clinton Gruett, Chairman Hutchinson Planning Commission • City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 - Prinred on nrurled prtrrr - — e \ 1 HASSE HI ..Q R. 66j7 4:x'22 J� 3 2 6 S 22 CO. � � N)y.31.0p A184 10 70' a,.� 38 750 ry P9500 '2-1j 99. 72 P 92 ' 03 ,06, 5 p f° SE v4 of IC v< 1- -- 12005 -- a' Cim miT 0 I !' n NEiic or,Eva __ =__Eav _ -a '$99-- - Im 1. a - _ Ewli4 rme o15ec2 1 0'50'39' 30 70 I I o T 116 N P JO w a - - I 0 - -- -- 1 2000 - - -I '�-- Eas1 —_— ._— Easl_ —'� - - - -- �- d ° IO 0. ° 3 I° ° I 2 I ? 1 o — 1 oDO - - -- .01 -) — I2000 -- ' -_— 051_ —_ r-- -- Eos1_ —�f ° I 1 OI 8 I1 ^J On1 -12000r —120 1 0 - -- r -- O c ° ° h C /`\ 8 NT 0 30 60 120 4 0 F _ .: Score eel G e - — 12000 -- -- — 121700 Y i� ZI 0 ° 6 1 8 5 120 1 — 120 DO s00= - -fie `= g 7 I o° 8 ".' L4 • aeroles non maApnenl Iq.na ^ 6 = . o aenoles 1 s h 4.am ran 0nx set. ma.nea 0Y LSente W 9626 p ° p 10 O� O ,s The wif 11" of MCDONALO'S SIXTH CDDIT IOfr ossumea 10 na +e a aeorin 1 QO No. re ^ — —' 120 00 — — - — 120 00 - -- os1_ —_ 1 — — _Ears_ — � - -- __ T +1482 I O aB9544r Q 1 r P1500 _ a 90`4113 - _ .B 2J 3 Iq "T .23 0 71 1 a - s - - -_ — 9 10519 44.82 43.18 _ 7947 o N89 47 - E 234.66 _ -- '60 -61 1�. IJri.�; R•2967 .;475 47:" i_;J �.., t•c o A- .1O'13': 589.3100 -E 1 CITY OF Hill TCHIN ,rN RIGHT OF WAY P( _MC_ I_ • RESOLUTION NO. 9782 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT KNOWN AS HASSE HILLS FIRST ADDITION WHEREAS, Gary Hasse, Better Built Homes, has submitted an application for approval of a preliminary and final plat to be known as HASSE HILLS FIRST ADDITION of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod county, to -wit; Legal Description: That part of the Southeast Quarter of the Northeast Quarter and that part of the Northeast Quarter of the Southeast Quarter of Section 2, Township 116 North, Range 30 West of the 5th Principal Meridian, described as follows: Beginning at a point on the west line of MCDONALD'S SIXTH ADDITION, according . to the recorded plat thereof, a distance of 3.00 feet south of the southwest corner of Block 2 of said MCDONALD'S SIXTH ADDITION; thence North assumed bearing, along said west line, to the northwest corner of said Block 2; thence northwesterly, along the southerly line of Roberts Road, as dedicated in MCDONALD'S FOURTH ADDITION, according to the recorded plat thereof, to the intersection with a line parallel with and 300.00 feet west of, as measured at a right angle to, said west line of MCDONALD'S SIXTH ADDITION and its northerly prolongation; thence South, along said parallel line, a distance 705.97 feet; thence North 89 degrees 18 minutes 47 seconds East of 234.66 feet; thence easterly 60.61 feet along a tangential curve concave to the south, having a radius of 2967.47 feet and a central angle of 1 degree 10 minutes 13 seconds; thence South 89 degrees 31 minutes 00 seconds East, tangent to said curve, a distance of 4.75 feet to the point of beginning. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said preliminary and final plat of HASSE HILLS FIRST ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. 9-K. BE IT FURTHER RESOLVED THAT such • certification upon said plat by Mayor and Cit required, shall be conclusive showing of therewith by the subdivider and City officials above described and shall entitle such plat to forthwith without further formality. execution of the y Administrator, as proper compliance charged with duties be placed on record Adopted by the City Council this 25th day of August, 1992. ATTESTi Gary D. Plotz, City Administrator 1 7 J Paul L. Ackland Mayor is I DATE: August 20, 1992 TOr Hutchinson City Council FROM, Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ALLIED MECHANICAL Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 27, 1992, Dean Kirchoff, Allied Mechanical, submitted an application for a conditional use permit to move a temporary office • space onto property located at 340 Michigan. A public hearing was held at a regular meeting of the Planning Commission on Tuesday, August 18, 1992, at which time there was no one present who objected to the request at that time. FINDINGS OF FACT 1. The required application was paid. submitted and the appropriate fee 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 6, 1992. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted as set forth above provided 12' is maintained between the buildings with a 3' setback and that the conditional use permit expires 9/1/93 as recommended by staff. Respectfully submitted, E Clint Gruett, Chairman Hutchinson Planning Commission City Hall Parks & Recreation 37 Washington A venue West 900 Harrington Street (612) 587 -5151 (612) 587 -1975 Police Department I0 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 9_4 Pnn red on recycled paper All i e3 Wk L Sys.; Please place in envelope and mail to: GELCOSPACE Two Bala Pim P.O. Box 7100 Bala Cymvyid, PA MM Or Call Us toll free 14800-523 -799$ G3 GgvrW - - - ..._... L--O� 1 V\(f - Uj 0 f f �C A' � e� YM Sys N M S-4 • 9 -k j GELCOSPACE THE DESIGNER SERIES • When a good impression is a must. Gelco Space Designer Series Offices deliver an im- age of quality, style and permanence. The exterior is smartly finished in a pleasing textured wood siding. Stain color choices include silver, tan or brown. A mansard style roof trim adds architectural authenticiy, as does wood trim on all win- dows and doors. A detachable hitch removes the last sign of impermanence. Inside, designer touches and high quality furnishings continue to build the impression of style. All Designers are avail- able fully furnished. Designer Series extras 12 2 ^ -4'- 12' FT cso-u4e 0 -- -- -- - - -- j include carpeted floors. recessed diffused fluorescent lighting. a coffee bar with sink, bronze glass windows and doors and more. Yet, this stylish office quickly relocates with you to follow site development, cus- tomer traffic or new markets. SPECIFICATIONS AND FEATURES The Designer GSD -1248 One 12 primate office Display area 11'8"x 22'6' Half bath equipped for the handicapped Closet Coffee bar with sink Recessed front door with porch 30.000 BTU air conditioner 10KW ducted beat The Designer Suite GSD -2448 Three 12' private offices Display area 23'4" x 20' Half bath equipped for handicapped Closet Coffee bar with sink Recessed French door with porch Two 30.000 BTU air conditioners with 10KW heat strip each 0 1 pr v (Fces Display area Half -bath equipped for the handicapped i._ 2 ----+- 24' T 12' L _!sZ'Tl 'i losel Coffee bar with sink Recessed French door with porch One dedicated circuit 36.000 BTU air conditioning 10KW or 15KW ducted heat r.j:jr.nq [DAr r7 RESOLUTION NO. 9783 • RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO MOVE TEMPROARY OFFICE SPACE AT ALLIED MECHANICAL LOCATED AT 340 MONROE ST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Dean Kirchoff, Allied Mechanical, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move a temporary office space onto property located at 340 Michigan with the following legal description: Legal Description: Lot 3, Block 1, Swanson's Subdivision in Hutchinson Industrial District 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. • 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above provided 12' is maintained between the buildings with a 3' setback from property line and noting the conditional use permit will expire 9/1/93 as recommended by staff. Adopted by the City Council this 25th day of August, 1992. ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor 9 -1- C DATE: August 20, 1992 TOt Hutchinson Citv Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TIM ULRICH, MCLEOD AGRICULTURE ASSOCIATION Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 31, 1992, Tim Ulrich, McLeod Agriculture Association, submitted an application for a conditional use permit to move and • construct buildings on the fair ground site located in the Fair Grounds Addition. A public hearing was held at a regular meeting of the Planning Commission on Tuesday, August 18, 1992, at which time there was no one present who objected to the request at that time. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 6, 1992. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted as set forth above. Respectfully submitted, Clint Gruett, Chairman Hutchinson Planning Commission • City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (611) 587 -1975 (612) 587 -2242 Hutchinson, Minnesota 55350 A - printed on recycled paper - - SWIX n SKV SON 910.' 11.4 HORfL . . 0 0 , I � O mac a.r ,v K 0 • A. Multi- Purpose Building B. Administration /Communications C. Borticulture/DNR D. Fine Arts /Home Acitivities E. 4H Dining and Display F. Agribition /Pork Producers G. Show Arena H. Horse Barn I. Swine Barn J. Sheep Barn R. Poultry Barn L. Children's Barnyard M. Garage /Tool Storage N. Entry Gates O. Grandstand P. Garage rental Q. Carnival R. Race track S. Camping T. Rentals - storage, home D. Food stands, Beer garden **A number of buildings may have multiple use: (1) Conventions, slows (2) 3M, Butch Tech and other company picnics, dinners, functions (3) Tennis (4) Volleyball (5) Racquet ball (6) Basketball and other recreational activities (7) Auctions, sales, flea market, transit merchants 9 -Al P '; �" wy RESOLUTION NO. 9784 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER • SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO MOVE AND CONSTRUCT BUILDINGS ON THE FAIR GROUNDS SITE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MNs FINDINGS 1. Tim Ulrich, McLeod Agriculture Association, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move two buildings and construct buildings on the fair ground site with the following legal description: Lot 3, Block 1, Fair Grounds Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the • community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above. Adopted by the City Council this 25th day of August, 1992. ATTESTS Gary D. Plotz City Administrator • Paul L. Ackland Mayor 9 -m C DATE. August 20, 1992 T0: Hutchinson City Council FROMs Hutchinson Planning Commission SUBJECTf CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT #1" SUBMITTED BY CITY STAFF Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY In July, 1992, City Staff submitted a preliminary and final plat of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT tl. A public hearing • was held at the regular meeting of the Planning Commission on Tuesday, August 18, 1992, at which time there were no neighboring property owners objecting to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 6, 1992. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed preliminary and final plat meets all the requirements of the Subdivision Ordinance as per Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and final plat be approved as submitted. Respectfully submitted, Clinton Gruett, Chairman Hutchinson Planning Commission • City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (611) 587 -2242 Hutchinson, Minnesota 55350 - Pin fed on recucted paper - N C O a+ A r a a 9 4 0 0 z 3 3 9A „ :�• 8 m A c: (� D 8 7 S C 4e L McDONALD Area to be platted "City of Hutchinson Street Right of Way Plat A1" o V1 •0 A.e It 3 -!LQ4 iw oo f- R rfu u• W • ° o t W • W .0 oe �' Cr S n•, ee W is a: V 140 eo S'3: rc • N S e I (J 5 !339 ZP : W D 6 gv Z F; 4 130 00 4 6 ° W o� ` 0000 12000 Y pQ 7 A 00.00 " -Go _ ye Q McD ° NALD% J 0 o 0 7 ° g o 5 0 ° 8 5 T CT I 2 3 5000 9000 DRIVE .w woo woe w a ADr) ON 4 1 1 5 6 7 e 19 =1 0 • RESOLUTION NO. 9785 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT KNOWN AS CITY OF HUTCHINSON RIGHT OF WAY PLAT #1 WHEREAS, City Staff, have submitted an application for approval of a preliminary and final plat to be known as CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT #1 of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod county, to -wit; Legal Description, McDonald Drive from "McDonald's Sixth Addition to the Fifth Addition to Lakewood Terrace" according to the recorded plats thereof. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said preliminary and final plat of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT #1 is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. BE IT FURTHER RESOLVED THAT such certification upon said plat by Mayor and Cit required, shall be conclusive showing of therewith by the subdivider and City officials above described and shall entitle such plat to forthwith without further formality. execution of the y Administrator, as proper compliance charged with duties be placed on record Adopted by the City Council this 25th day of August, 1992. r1 LJ ATTESTz Gary D. Plotz, City Administrator Paul L. Ackland Mayor 9 �l C DATE, August 20, 1992 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT, CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CRAIG EMERY TO MOVE A 1971 HARSHFIELD MOBILE HOME INTO COUNTRY CLUB TERRACE Pursuant to Section 6. 07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY • On July 31, 1992, Craig Emery, conditional use permit to move a Lot 53 in Country Club Terrace. regular meeting of the Planning 1992, at which time there was no request at that time. submitted an application for a 1971 Marshfield mobile home onto A public hearing was held at a 'ommission on Tuesday, August 18, one present who objected to the FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 6, 1992. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted as set forth above provided all life safety code issues are met as recommended by staff. Respectfully submitted, Clint Gruett, Chairman • Hutchinson Planning Commission City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled paper - C J'A All ` va.. S L f.. 0 H E H 0 R A N D U H DATEo August 5, 1992 T0i Hutchinson Planning Commission FROHt Planning Staff- G. Plotz, M. Hensen, and G. Field SUBJECTS CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY GRAIG EMERY TO MOVE A 1971 MARSHFIELD MOBILE HOME ONTO LOT 53 COUNTRY CLUB TERRACE The planning staff recommends approval subject to providing the • followings - Egress windows in all bedrooms - Interconnected smoke detectors - Verify all appliances, plumbing, electrical, etc. to be brought to present day code - Verify double glaze windows - Obtain manufactured home installation permit from the Building Official's office • q� RESOLUTION NO. 9786 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO MOVE A 1971 MARSHFIELD MOBILE HOME INTO COUNTRY CLUB TERRACE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Craig Emery, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move a 1971 Marshfield mobile home onto Lot 53 in Country Club Terrace. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent • of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above provided life safety code issues are met as recommended by city staff. Adopted by the City Council this 25th day of August, 1992. ATTEST: Gary D. Plotz City Administrator • Paul L. Ackland Mayor v C DATE, August 20, 1992 TOi Hutchinson City Council FROHe Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ALLEN BROWN TO HOVE A 12' % 20' GARAGE ONTO PROPERTY LOCATED AT 447 HURON Pursuant to Section 6. 07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY • On July 31, 1992, All conditional use permit located at 447 Huron. meeting of the Planning which time there was no that time. !n Brown, submitted an application for a to move a 12' x 20' garage to property A public hearing was held at a regular Commission on Tuesday, August 18, 1992, at one present who objected to the request at FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 6, 1992. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request be granted as set forth above provided the existing accessory buildings are moved, the first one immediately and the tin storage building within 3 months. Respectfully submitted, . Clint Gruett, Chairman Hutchinson Planning Commission City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 537 -5151 (612) 587 -2975 (612) 557 -2292 Hutchinson, Minnesota 55350 - Printed on recycled paper - 1.2 7{ 70 a i Nukr0V) Q� _,r Wpwfl 6 4# iJJ� �( And f, t garage l / -r ea r dc, �Ae� 10- ti)d)n s I zees w be, s�'im p tle d G W , 4 , h pz` C- w � � I I Vit 1. . 9 ! _ r I � 1 M •'''f• f r�S'- RESOLUTION NO. 9787 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO MOVE A 12' X 20' GARAGE TO PROPERTY LOCATED AT 447 HURON • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Allen Brown, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move a 12' x 20' garage to property located at 447 Huron with the following legal description: Lot 6, Block 44 in the Townsite of Hutchinson South Half • 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above provided the existing two accessory buildings are removed, the first one immediately and the tin storage shed within 3 months. Adopted by the City Council this 25th day of August, 1992. • ATTESTz Gary D. Plotz City Administrator Paul L. Ackland Mayor 9� August 21, 1992 c MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 1992 IMPROVEMENT BONDS • We will be opening afternoon. Award a representative meeting. All the you at that time. City Hall 37 Washington Avenue West (612) 587 -5151 the bids for of the bonds from Ehlers E bid documents the 1992 Improvement Bonds Tuesday is to take place Tuesday evening - Associates will be attending the will be presented and reviewed for Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 �-9, Moody§ Investors Service 99 Church Street, New York, N.Y. 10007 11 August 19, 1992 Mr. Kenneth Merrill Finance Director City of Hutchinson 37 Washington Ave., W., City Hall Hutchinson, Minnesota 55350 Dear Mr. Merrill: We wish to inform you that our Rating Committee has assigned the rating of Baa 1 to the $1,955,000 Hutchinson, Minnesota General Obligation Bonds to be sold August 25, 1992. We have also confirmed the rating of Baa I to the outstanding General Obligation Hospital Revenue Bonds. In order that we may maintain this rating over the period of the loan, we will require current financial and • other updating information. We will appreciate your continued cooperation in the future. We would appreciate receiving a copy of the final Official Statement when available. Under separate cover you will be receiving a copy of our credit report on the above referenced bond sale. Should you have any please do not hesitate to at (212) 553 -7168. questions regarding the above, contact Steven Bocamazo Sincerely yours, Daniel N. Heimowitz Executive Vice President Director Public Finance Department SJB:cn cc: Ms. Nancy Liss Ehlers & Assoc. 2950 Norwest Ctr. • 90 South Seventh St. Minneapolis, Minnesota 55402 BID SUMMARY SHEET • $1,955,000 General Obligation Improvement Bonds, Series 1992 City of Hutchinson, Minnesota SALE Tuesday, August 25, 1992 BID OPENING 3:30 P.M. AWARD 7:30 P.M. • F Account Manager: CRONIN & COMPANY, INC. SMITH BARNEY, HARRIS UPHAM & COMPANY, INC. EDWARD D. JONES & COMPANY JOHN G. KINNARD & COMPANY, INC. Account Members: Net Interest Cost: $ 660, 317.71 Net Interest Rate: 5.4416 Bid Ranking: _ 3 Account Manager: Account Members: DAIN BOSWORTH, INC. Net Interest Cost: $ Net Interest Rate: Account Manager: FBS INVESTMENT SERVICES, INC. JURAN & MOODY, INC. MILLER, JOHNSON & KUEHN, INC. Bid Ranking: Account Members: Dougherty, Dawkins, Strand & Bigelow, Inc. Moore, Juran & Company, Inc. Net Interest Cost: $_632_,0806L- Net Interest Rate: 5.2501 Bid Ranking: 1 Saleflle551 EHLERS AND ASSOCIATES, INC. 9- - Account Manager. NORWEST INVESTMENT SERVICES, INC. PIPER JAFFRAY INC. Account Members: Peterson Financial, Inc. Miller & Schroeder Financial, Inc. Net Interest Cost: $ 644,525.68 Net Interest Rate: 5.3114 Bid Ranking: ? Account Manager: Account Members: Net Interest Cost: Net Interest Rate: Bid Ranking: • Account Manager: Account Members: Net Interest Cost: $ Net Interest Rate: Account Manager: Account Members: Bid Ranking: Net Interest Cost: $ Net Interest Rate: Bid Ranking: • CERTIFICATION OF MINUTES RELATING TO $1,955,000 GENERAL OBLIGATION IMPROVEMENT BONDS SERIES 1992 Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on August 25, 1992, at 7:30 o'clock p.m., in the City Hall. Members present: Members absent: Documents Attached: Minutes of said meeting (pages): 1 through 20 RESOLUTION NO. • RESOLUTION RELATING TO $1,955,000 GENERAL OBLIGATION IMPROVEMENT BONDS SERIES 1992; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this _ day of • 1992. (SEAL) Gary D. Plotz City Administrator The City Administrator reported that sealed bids had been received by the City prior to 3:30 P.M., Central Daylight Time today for the purchase of the Bonds in accordance with the Terms and Conditions of Sale for the $1,955,000 General Obligation Improvement Bonds, Series 1992 of the City as previously approved by a resolution of the City Council. The bids have been opened, read and tabulated, and the terms of each have been determined to be as follows: Total Interest Bid for Interest Cost -Net Average Name of Bidder PrinciRal Rates Rate • 40 C� Member introduced the following resolution and moved its adoption, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. RESOLUTION RELATING TO $1,955,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1992; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: Section 1. Recitals 1.01. Authorization This Council has heretofore ordered various local improvement projects designated as Project Nos. (the Improvements), to be constructed within the • City under and pursuant to Minnesota Statutes, Chapter 429. The present estimated total cost of the Improvements is as follows: Construction, Engineering and Contengency ....$1,828,333 Cost of Issuance .. ............................... 12,500 Capitalized Interest ........................... 1045W Discount ............... ......................... Subtotal ................ .....................$1,969,771 Less: Interest Earnings ......................... 14.771 h2A This Council has previously determined to issue and sell $1,955,000 principal amount of General Obligation Improvement Bonds, Series 1992, of the City (the Bonds) to defray the expense incurred and estimated to be incurred by the City in making the Improvements, including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, and $24,438 representing interest as provided in Minnesota Statutes, Section 475.56. • 1.02. Sale of Bonds The City has retained Ehlers and Associates, Inc., • an independent financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms and Conditions of Sale for the Bonds, sealed bids for the purchase of the Bonds were received at or before the time specified for receipt of bids. The bids have been opened and publicly read and considered, and the purchase price, interest rates and net interest cost under the terms of each bid have been determined. The most favorable proposal received is that of of r (the Purchaser), to purchase the Bonds at a price of $ the Bonds to bear interest at the rates set forth in Section 3.01. The proposal is hereby accepted, and the Mayor and the City Administrator are hereby authorized and directed to execute a contract on the part of the City for the sale of the Bonds with the Purchaser. The good faith checks of the unsuccessful bidders shall be returned forthwith. 1.03. Issuance of Bonds All acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed prior to the issuance of the Bonds have been done, do exist, have happened, and have been performed, wherefore it is now necessary for this Council to establish the form and terms of the Bonds, to provide for the security thereof, and • to issue the Bonds forthwith. 1.04. Maturities This Council finds and determines that the maturities of the Bonds, as set forth in Section 3.01 hereof, are warranted by the anticipated collection of the assessments and ad valorem taxes to be levied for the cost of the Improvements. 1.05. Combination of Improvements Pursuant to Minnesota Statutes, Section 429.021, subdivision 2, the Improvements are hereby combined for purposes of financings. Section 2. Form of Bonds The Bonds shall be prepared in substantially the following form: is -2 UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF McLEOD CITY OF HUTCHINSON GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 1992 Date of Rate Maturi Oriidnal Issue CUSIP September 1, 1992 REGISTERED SEE REVERSE OWNER FOR CERTAIN DEFINITIONS PRINCIPAL DOLLARS AMOUNT: • THE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City "), acknowledges itself to be indebted and, for value received, hereby promises to pay to the registered owner above named, the principal amount indicated above, on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above computed on the basis of a 360 -day year consisting of twelve 30-day months, payable on February 1 and August 1 in each year, commencing February 1, 1993, to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest hereon and, upon presentation and surrender hereof at the office of the City Finance Director, in Hutchinson, Minnesota, as Registrar, Transfer Agent and Paying Agent (the 'Bond Registrar "), or its successor designated under the Resolution described herein, the principal hereof, are payable in lawful money of the United States of America by check or draft of the City or the Bond Registrar if a successor to the City Finance Director as Bond Registrar has been designated under the Resolution described herein. This Bond is one of an issue in the aggregate principal amount of $1,955,000 (the 'Bonds "), all of like date and tenor except as to serial number, interest rate, redemption privilege and maturity date, issued pursuant to a resolution 0 -3- adopted by the City Council on August 25, 1992 (the "Resolution ") to pay the cost of construction of local improvements in the City (the "Improvements "), and is issued • pursuant to and in full conformity with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Chapters 429 and 475. This Bond is payable primarily from the 1992 Improvement Bond Fund (the "Fund ") of the City, but the City is required by law to pay maturing principal hereof and interest thereon out of any funds in the treasury if moneys on hand in the Fund are insufficient therefor. The Bonds are issuable only as fully registered bonds, in denominations of $5,000 or any integral multiple thereof, of single maturities. Bonds maturing in the years 1994 through 1999 are payable on their respective stated maturity dates without option of prior payment, but Bonds having stated maturity dates in the years 2000 through 2003 are each subject to redemption and prepayment, at the option of the City and in whole or in part and if in part, in inverse order of maturities and by lot, assigned in proportion to their principal amount, within any maturity, on February 1, 1999 and on any interest payment date thereafter, at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. At least thirty days prior to the date set for redemption of any Bond, notice of the call for redemption will be mailed to the Bond Registrar and to the registered owner of each Bond to be redeemed at his address appearing in the Bond Register, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the • redemption of any Bond, not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price herein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bond or portions of Bonds shall cease to bear interest. Upon the partial redemption of any Bond, a new Bond or Bonds will be delivered to the registered owner without charge, representing the remaining principal amount outstanding. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or his attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange, the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. • -4- • The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City according to its terms have been done, do exist, have happened and have been performed as so required; that prior to the issuance hereof the City has levied or agreed to levy special assessments on property specially benefited by the Improvements and ad valorem taxes on all taxable property within the City, collectible in the years and amounts required to produce sums not less than 5% in excess of the principal of and interest on the Bonds as such principal and interest respectively become due, and has appropriated the same to the Fund in the manner specified in Minnesota Statutes, Section 429.091, Subdivision 4; that, to take care of any accumulated or anticipated deficiency in the Fund, additional ad valorem taxes are required by law to be levied upon all taxable property in the City without limitation as to rate or amount; and that the issuance of this Bond does not cause the indebtedness of the City to exceed any charter, constitutional or statutory • limitation. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Bond Registrar by manual signature of the Bond Registrar, or in the event the City Finance Director is no longer acting as Bond Registrar, one of the authorized representatives of the Bond Registrar. IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, State of Minnesota, by its City Council, has caused this Bond to be executed by the signatures of the Mayor and the City Administrator and has caused this Bond to be dated as of the date set forth below. Date of Authentication: City Administrator Mayor 0 -5- • CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. B City Finance Director, as Bond Registrar The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to the applicable laws or regulations: TEN COM — as tenants UNIF TRANS MIN ACT .......... Custodian .......... in common (Gust) (Minor) TEN ENT — as tenants by the entireties • under Uniform Transfers to JT TIN — as pint tenants Minors with right of survivorship and Act .................... ............................... not as tenants in (State) common Additional abbreviations may also be used. • -6- ASSIGNMENT • FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: NOTICE: The signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatsoever. Signature(s) must be guaranteed by a commercial bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges. • Section 3. Bond Terms Execution and Delivery 3.01. Maturities Interest Rates Denominations, Payment The City shall forthwith issue and deliver the Bonds, which shall be denominated "General Obligation Improvement Bonds, Series 1992" and shall be payable primarily from the 1992 Improvement Bond Fund created in Section 4.02 hereof. The Bonds shall be issuable in the denomination of $5,000 each or any integral multiple thereof, shall mature on February 1 in the years and amounts set forth below, and Bonds maturing in such years and amounts shall bear interest from date of issue until paid or duly called for redemption at the rates per annum shown opposite such years and amounts as follows: Year Amount Rate Year Amount Rate 1994 $165,000 1999 $200,000 1995 170,000 2000 205,000 1996 180,000 2001 215,000 1997 185,000 2002 220,000 1998 190,000 2003 225,000 0 -7 The Bonds shall be issuable only in fully registered form. The interest thereon and, S upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the Registrar described herein. Each Bond shall be dated by the Registrar as of the date of its authentication. 3.02. Dates; Interest Payment Dates Interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing February 1, 1993, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. Interest on the Bonds will be computed on the basis of a 360 -day year consisting of twelve 30- day months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board. 3.03. Registration The City shall appoint, and shall maintain, a bond registrar, transfer agent and paying agent (the Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corporate trust office a bond register in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. (b) Transfer of Bonds Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, dose the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds Whenever any Bond is surrendered by the registered owner for exchange, the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney duly authorized in writing. (d) Cancellation All Bonds surrendered upon any transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. • (e) Improper or Unauthorized Transfer When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is legally authorized. The Registrar shall incur no liability for its refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability of the City upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges For every transfer or exchange of Bonds (except for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds In case any Bond shall become mutilated or be lost, stolen or destroyed, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond lost, stolen or destroyed, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond lost, stolen or destroyed, upon filing with the Registrar of evidence satisfactory to it that such Bond was lost, stolen or destroyed, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, lost, stolen or destroyed Bond has already matured or been called for redemption in accordance with its terms, it shall not be necessary to issue a new Bond prior to payment. 3.04. Avyointment of Initial Registrar The City hereby appoints the City Finance Director, as the initial Registrar. In the event that the City determines to discontinue the book entry-only system for the Bonds as described in paragraph (c) of Section 3.07, or DTC, as defined in Section 3.07, determines to discontinue • -9- providing its services with respect to the Bonds and a new securities depository is not appointed for the Bonds, the City will designate a suitable bank or trust company to act as successor Registrar if the City Finance Director is then acting as Registrar. The City reserves the right to remove any Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond register to the successor Registrar. 3.05. Redemption Bonds maturing in the years 1994 through 1999 shall not be subject to redemption prior to maturity, but Bonds maturing in the years 2000 through 2003 shall each be subject to redemption and prepayment, at the option of the City, in whole or in part, and if in part, in inverse order of maturities and, within any maturity, in $5,000 principal amounts selected by the Registrar by lot, on February 1, 1999 and on any interest payment date thereafter at a price equal to the principal amount thereof to be redeemed plus interest accrued to the date of redemption. At least thirty days prior to the date set for redemption of any Bond, the City Administrator shall cause notice of the call for redemption to be mailed to the Registrar and to the registered owner of each Bond to be redeemed, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. The notice of redemption shall specify the redemption date, redemption price, the numbers, interest rates and CUSIP numbers of the Bonds to be redeemed and the place at which the Bonds are to be surrendered for payment, which is the principal • office of the Registrar. Official notice of redemption having been given as aforesaid, the Bonds or portions thereof so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions thereof shall cease to bear interest. In addition to the notice prescribed by the preceding paragraph, the City shall also give, or cause to be given, notice of the redemption of any Bond or Bonds or portions thereof at least 35 days before the redemption date by certified mail or telecopy to the Purchaser and all registered securities depositories then in the business of holding substantial amounts of obligations of the character of the Bonds (such depositories now being The Depository Trust Company, of Garden City, New York; Midwest Securities Trust Company, of Chicago, Illinois; Pacific Securities Depository Trust Company, of San Francisco, California; and Philadelphia Depository Trust Company, of Philadelphia, Pennsylvania) and one or more national information services that disseminate information regarding municipal bond redemptions; provided that any defect in or any failure to give any notice of redemption prescribed by this paragraph shall not affect the validity of the proceedings for the redemption of any Bond or portion thereof. • -10- Bonds in a denomination larger than $5,000 may be redeemed in part in any integral multiple of $5,000. The owner of any Bond redeemed in part shall receive, upon surrender of such Bond to the Registrar, one or more new Bonds of such same series in authorized denominations equal in principal amount to the unredeemed portion of the Bond so surrendered. 3.06. Preparation and Delivery The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of the Mayor and the City Administrator. In case any officer whose signature shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of the Registrar, or in the event the City Finance Director is no longer acting as Registrar, an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so executed and authenticated, they shall be delivered by the City Administrator to the purchaser thereof upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the purchaser shall not be obligated to see to the application of the purchase price. 3.07. Securities Depository (a) For purposes of this Section the following terms shall have the following meanings: "Beneficial Owner" shall mean, whenever used with respect to a Bond, the person in whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person's subrogee. "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. "DTC" shall mean The Depository Trust Company of New York, New York. "Participant" shall mean any broker - dealer, bank or other financial institution for which DTC holds Bonds as securities depository. "Representation Letter" shall mean the Representation Letter from the City and the Registrar to DTC with respect to the Bonds, substantially in the form attached to this resolution as Exhibit A. to -11- • (b) The Bonds shall be initially issued as separately authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register in the name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the bond register as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the princi; al of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is registered in the name of Cede & Co., as nominee of DTC, the • Registrar shall pay all principal of and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede & Co. in accordance with the Representation Letter, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with paragraph (e) hereof. (c) In the event the City determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bonds in the form of bond certificates, the City may notify DTC and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with paragraph (e) hereof. 0 -12- (d) The execution and delivery of the Representation Letter to DTC by the Mayor and City Administrator, in the form attached hereto as Exhibit A with such changes, omissions, insertions and revisions as the Mayor and City Administrator shall deem advisable, is hereby authorized, and execution of the Representation Letter by the Mayor and City Administrator shall be conclusive evidence of such approval. The Representation Letter shall set forth certain matters with respect to, among other things, notices, consents and approvals by registered owners of the Bonds and Beneficial Owners and payments on the Bonds. The Registrar shall have the same rights with respect to its actions thereunder as it has with respect to its actions under this resolution. (e) In the event that any transfer or exchange of Bonds is permitted under paragraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of this resolution. In the event Bonds in the form of certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as owner of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this resolution shall also apply to all matters relating thereto, including, without limitation, the printing of such Bonds in the form of bond certificates and the method of payment of principal of and interest on such Bonds in the form of bond certificates. • Section 4. Securily Provisions 4.01. 1992 Improvement Construction Fund There is hereby created a special bookkeeping fund to be designated as the "1992 Improvement Construction Fund" (hereinafter referred to as the Construction Fund), to be held and administered by the City Administrator separate and apart from all other funds of the City. The City appropriates to the Construction Fund (a) the proceeds of the sale of the Bonds, and (b) all collections of special assessments levied for the Improvements until completion and payment of all costs of the Improvements. The Construction Fund shall be used solely to defray expenses of the Improvements, including but not limited to the transfer to the Bond Fund, created in Section 4.02 hereof, of amounts sufficient for the payment of interest and principal, if any, due upon the Bonds prior to the completion and payment of all costs of the Improvements and the payment of the expenses incurred by the City in connection with the issuance of the Bonds set forth in Section 7 hereof. Upon completion and payment of all costs of the Improvements, any balance of the proceeds of Bonds remaining in the Construction Fund may be used to pay the cost, in whole or in part, of any other improvements instituted pursuant to the Act, as directed by the City Council, but any balance of such proceeds not so used shall be credited and paid to the Bond Fund. 0 -13- 4.02. 1992 Improvement Bond Fund So long as any of the Bonds are outstanding and any principal of or interest thereon unpaid, the City Administrator shall maintain a separate and special bookkeeping fund designated "1992 Improvement Bond Fund" (hereinafter referred to as the Bond Fund) to be used for no purpose other than the payment of the principal of and interest on the Bonds and on such other improvement bonds of the City as have been or may be directed to be paid therefrom and payment of any amount to be paid to the United States in accordance with Section 6.03 hereof. The City irrevocably appropriates to the Bond Fund (a) the collections of special assessments and other funds to be credited and paid thereto in accordance with the provisions of Section 4.01, (b) any taxes levied in accordance with this resolution, and (c) all such other moneys as shall be received and appropriated to the Bond Fund from time to time. If the balance in the Bond Fund is at any time insufficient to pay all interest and principal then due on all bonds payable therefrom, the payment shall be made from any fund of the City which is available for that purpose, subject to reimbursement from the Bond Fund when the balance therein is sufficient, and the Council covenants and agrees that it will each year levy a sufficient amount to take care of any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory tax limitation. 4.03. Additional Bonds The City reserves the right to issue additional bonds payable from the Bond Fund as may be required to finance costs of the • Improvements not financed hereby; provided that the City Council shall, prior to the delivery of such additional bonds, levy or agree to levy by resolution sufficient additional special assessments and ad valorem taxes, if any, which, together with other moneys or revenues pledged for the payment of said additional obligations, will produce revenues at least five percent (5 %) in excess of the amount needed to pay when due the principal and interest on all bonds payable from the Bond Fund. The additional special assessments, ad valorem taxes and moneys or revenues so pledged, levied or agreed to be levied shall be irrevocably appropriated to the Bond Fund in the manner provided by Minnesota Statutes, Section 475.61. 4.04. i &yy of SMcial Assessments The City hereby covenants and agrees that for payment of the cost of each of the Improvements it will do and perform all acts and things necessary for the full and valid levy of special assessments against all assessable lots, tracts and parcels of land benefited thereby and located within the area proposed to be assessed therefor, based upon the benefits received by each such lot, tract or parcel, in an aggregate principal amount not less than twenty percent (20 %) of the cost of such Improvement. In the event that any such assessment shall be at any time held invalid with respect to any lot, piece or parcel of land, due to any error, defect or irregularity in any action or proceeding taken or to be taken by the City or this Council or any of the City's officers or employees, either in the making of such assessment or in the performance of any • -14- condition precedent thereto, the City and this Council hereby covenant and agree that they will forthwith do all such further acts and take all such further proceedings as may be required by law to make such assessments a valid and binding lien upon such property. The Council presently estimates that the special assessments shall be in the principal amount of $ payable in not more than installments, the first installment to be collectible with taxes during the year 199 and that deferred installments shall bear interest at the rate of percent (_%) per annum from the date of the resolution levying said assessment until December 31 of the year in which the installment is payable. 4.05. Ad Valorem Taxes The full faith and credit and taxing powers of the City are irrevocably pledged for the prompt and full payment of the principal of and interest in the Bonds as the same become respectively due. For the purpose there is hereby levied upon all of the taxable property of the City a direct, annual ad valorem tax, which shall be spread upon the tax rolls prepared in each of the following years and collected with other taxes in the following years and amounts as follows: Levy Collection Year Year Amount 1992 1993 1993 1994 1994 1995 • 1995 1996 1996 1997 1997 1998 1998 1999 1999 2000 2000 2001 2001 2002 The foregoing tax levies are such that if collected in full they will produce at least five percent (5%) in excess of the amount needed to pay when due the principal of and interest on the Bonds. This tax shall be irrevocably appropriated to the Bond Fund as long as any of the Bonds are outstanding and unpaid; provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61. 4.06. Full Faith and Credit Pledged The full faith and credit of the City are irrevocably pledged for the prompt and full payment of the principal of and the interest on the Bonds, and the Bonds shall be payable from the Bond Fund in accordance with the provisions and covenants contained in this resolution. It is estimated that the taxes and special assessments levied and to be levied for the • -15- payment of the Improvements will be collected in amounts not less than five percent (5%) in excess of the annual principal and interest requirements of the Bonds. If the money on hand in the Bond Fund should at any time be insufficient for the payment of principal and interest then due, this City shall pay the principal and interest out of any fund of the City, and such other fund or funds shall be reimbursed therefor when sufficient money is available to the Bond Fund. If on October 1 in any year the sum of the balance in the Bond Fund plus the amount of taxes and special assessments theretofore levied for the Improvements and collectible through the end of the following calendar year is not sufficient to pay when due all principal and interest become due on all Bonds payable therefrom in said following calendar year, or the Bond Fund has incurred a deficiency in the manner provided in this Section 4.06, a direct, irrepealable, ad valorem tax shall be levied on all taxable property within the corporate limits of the City for the purpose of restoring such accumulated or anticipated deficiency in accordance with the provisions of this resolution. Section 5. Defeasance When all of the Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by depositing with the paying agent on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the paying agent a sum sufficient for the payment thereof in full • with interest accrued to the date of such deposit. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a bank qualified by law as an escrow agent for this purpose, cash or securities which are general obligations of the United States or securities of United States agencies which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing on such dates as shall be required, without reinvestment, to pay all principal and interest to become due thereon to maturity. Section 6. 6.01. Registration The City Administrator is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of McLeod County, together with such other information as he shall require, and to obtain from the County Auditor a certificate that the Bonds have been entered on his bond register and that the tax required for the payment thereof has been levied and filed as required by law. • -16- 6.02. Certification of Proceedings The officers of the City and the County Auditor of McLeod County are hereby authorized and directed to prepare Is and furnish to the Purchaser, and to Dorsey & Whitney, Bond Counsel, certified copies of all proceedings and records of the City, and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 6.03. Covenant The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code), and Regulations promulgated thereunder (the Regulations), as such are enacted or promulgated and in effect on the date of issue of the Bonds, and covenants to take any and all actions within its powers to ensure that the interest on the Bonds will not become subject to taxation under such Code and Regulations. For purposes of complying with the requirements of Section 148(f)(4)(C) of the Code relating to the exemption of certain small governmental units from the rebate requirements of the Code, the City represents that: • (i) the City is a governmental unit with general taxing powers; (ii) the Bonds are not "private activity bonds" as defined in Section 141 of the Code (Private Activity Bonds); (iii) ninety-five percent of the net proceeds of the Bonds are to be used for the local governmental purposes of the City; and (iv) the aggregate face amount of all tax - exempt bonds (other than Private Activity Bonds) issued by the City in calendar year in which the Bonds are to be issued is not reasonably expected to exceed $5,000,000. 6.04. Investment of Mongy on Deposit in the Bond Fund After February 1, 1999 the City Administrator shall ascertain monthly the amount on deposit in the Bond Fund. If after February 1, 1999 the amount on deposit therein ever exceeds by more than $97,750 the aggregate amount of principal and interest due and payable from the Bond Fund within the next succeeding 12 months, such excess shall be used to prepay and redeem Bonds or be invested at a yield less than or equal to the yield on the Bonds, based upon their amounts, maturities and interest rates on their date of issue, computed by the actuarial • -17- method. If any additional bonds are ever issued and made payable from the Bond Fund, the dollar amount in the preceding sentence shall be changed to equal 5 percent of the aggregate original principal amount of the bonds of all series, including the Bonds, of which any bonds are then outstanding and payable therefrom. The City reserves the right to amend the provisions of this Section at any time, whether prior to or after the delivery of the Bonds, if and to the extent that this Council determines that the provisions of this Section are not necessary in order to ensure that the Bonds are not "arbitrage bonds" within the meaning of Section 148 of the Code and Regulations. 6.05. Arbitrage. The Mayor and City Administrator, being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the Purchaser a certificate in accordance with the provisions of Section 148 of the Code, and Sections 1.103-13,1.103-14 and 1.103.15 of the Regulations, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be arbitrage bonds within the meaning of said Code and Regulations. Section 6.06. Interest Disallowance The City hereby designates the Bonds as "qualified tax - exempt obligations" for purpose of Section 265(b) of the Code relating to the disallowance of interest expenses for financial institutions. The City • represents that in calendar year 1992 it does not reasonably expect to issue tax- exempt obligations which are not private activity bonds (not treating qualified 501(c)(3) bonds under Section 145 of the Code as private activity bonds for purposes of this representation) in an amount in excess of $10,000,000. Section 6.07. Official Statement The Official Statement relating to the Bonds, dated August 11, 1992, prepared and distributed on behalf of the City by Ehlers and Associates, Inc., is hereby approved. The officers of the City are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. Section 7. Authorization of Payment of Certain Costs of Issuance of the Bonds The City Administrator is hereby authorized and directed on the date of issuance and delivery of the Bonds to pay from the proceeds of the sale of the Bonds, deposited in the Construction Fund the fees and expenses of the following persons incurred in connection with the issuance of the Bonds up to the maximum amount set forth opposite the name of such person upon receipt by the City of a satisfactory statement therefor: • -18- E Payee Ehlers & Associates, Inc. Minneapolis, Minnesota Moody's Investors Service, Inc. Service Performed Financial Consultant Rating of Bonds Maximum Amount The claims of the above persons up to the maximum amount set forth opposite the name of such person is hereby approved and no further action of this Council shall be necessary in connection with the payment of such fees and expenses of issuance of the Bonds. Mayor Attest: City Administrator 0 (SEAL) -19- The motion for the adoption of the foregoing resolution was duly 0 seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor, which was attested by the City Administrator. rJ • -20- EXHIBIT a Letter of Representations City of Hutchinsoo, Ilimmmssta ;Namrul knurl City Finance Director, City of Hutchinson, Ilimme Y,u i it nl . {yrnl , Sept ember , 199 Date Attention: General Counsels 011ice The Depositor Trust Compam 55 Watel Strct't: 49tIi Floor \eft fork. \1 IM -11 -(M V9 1i , $1,955,000 Gener 0blisatios Improvement Bonds, Series 1992 1 -edit , .Intl (a nilrtlit'II: This Iclh -r art, ii-rth oer MAt nt:andim% kKith re-pt 0 to certain matirit rt-latinq to till tl tt'N rviinvl Lent Ill( li.;: td . 1 it \till It d t11 k t p.M1ill .i h9it. ll�c,tl Urt91t. or otlitT at_t lit of hsner Nsith rt" to t, tilt Bonds. Tht Bonds will 1w issued pursuxit to a treat iudenhlre. Loud it.olutioll. or utlhrn nch docunicut ;mthorizin;; t1w issuanct of the Boud dated September 1 1451 , the "Docvulrut "l iidn.nlrr is cli.trihutim_ the Bonds thnan?h The Deptsiton Trost Coullxms "DTC To induce DTC to accept flit Bonds as eli_ihle for deposit at DTC. and to act in aromlana• With its Riles \cit6 respect to the Bonds. Issuer and Agent. if am. make the followin, representations to DTC: c a 1. Prior to using on the Bonds on s ss la■l•r 199 , there alprll be deposited with DTC one Borxl certificate registered in the name of DTC's nominee. Cede fk Co., for each slated maturit\' of tile Bonds in the fact amounts set forth on Schedule A hereto, the total of which repro ents iwli of the principal amount of such Bonds. If. however, the aggregate principal ananmt of imc mannitc' ec(reds $1.50 lntllion, one certi &ate sill be issued with respect to each 8150 million of principal amount and an additional certificate %%ill be issued aids to any renutinin� principal amount. Each $130 million Bond certificate shall bear the foRmtig�d: Unless this crrtifK ate is presented bs an authorized representative of The Depository Tut# Comlwm a Nail( York corporation 1'DTC'1. to Issuer or its agent for registration of transfer, esclani&e. or payment. and mn certificate issued is registered in the name of Cede Ik Co. or in slid i other name as is requested lry an authorized representath of DTC {and any payment is made to Celle A Co. or to stud other entity ac is requested by' an authorised represtpfathe of DTC . ANY TRANSFER. PLEDGE. OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered coiner hereof Ct•dh• & Co.. has an interest herein. 2, lit the event of any solicitation of consents from, or yubng'r' hoklen of the Bonds,. Issuer or A¢ent shall estahlish a rfrard date for arch purposes faith no pnnision for mlocation of consents or y,itcs by holden auui shidl. to tine extent possille send Mice of such record date to DTC wd h•s, than 13 t•t!Ciular days in ;Klyuucr of SIK'h acorn' (late. 3. Iii tilt ( %tnt (it i h;ll ..r pailial rede,mption or an athipKi• refunding of part of the outstanding Bnix's. 1 f it .V _, ii: ll.tll 1 nd .t notiCt. to DTC Sp etit fin r' a' the amount of the redemption or n- fnuditri: 1 in tilt .,t" (, s mfinidin_. tilt imitorih dales estahftshecl miler the refunding: and tilt (Lino ,, : , ..tt t..<ut i I, oclilt(I to N (mix -rs or puhlislu•d 'tile - Publication Date­!. tia h ii dice •I r:" !it .t ;d ! DTC h% a socurc uu atn r.,.. Irt_ihle teleevpy. registered or certified !i%t r. :: tin -IN nianutr dt i:pu•d to :usnrc that such not - kc• is in DTC.s ..,..,;,,1 n, '_ t r tll.:.t !! • In uf' Inl.iot•. oft tilt l tlat Itelilrr' tha PuMc -atnni Date. )..„ r ..r .1 _"r .l r.• .,i i ,: - I, :n ticC vithcr ill a K'lt.M.111 secure trausmisq m for ekwh CUSIP Ian' tnnitipit CUSIP uuullx_r if' applitsd4e; a'hidi inchldes a 1 111' •:;l •I,,itlrt! in that frill issiou. Tla- jt:utc selKlinq SIK'II txrti(e shall Incnth iht ns, of such nit;p ' alai tIK tinlelirltss of su(41 tlotice. The ).t' •1 i.;l ' �. :011 1, " than :ill tLlrs iv or mort• th all W tiit. prior to the netlenlptl i date t rt ! ;udita_. tilt Batt that tilt• Ixixrcd.;u' ck'lrlsitt -d In esvirow a. I : ; . i`..,:i ni ti' tt odtt tilt Kjo(I,. ltntki ht 1• or Agent to BorAKAde s _ 1•1 P ublicati-iii D.atnfoid untht •'hid}!>i wilt to DTC hva 4 i. ill :n tilt proctdiu•_ P.tra•_rapli ail, iii , alit to DTC slull unit.tin tilt CUSiP n1mix -rofdw Stuck. 6. \ 1 I'ft c;: tit 2 ht tdvc•opt shall !x• %unt to DTC's Retvvinizigion )l _I: 'mi_i; ia, or 212 74)-6 7. anil recoipt of such nntid•es shall he „ it 1, •h. •'. •_ 212 "(w) -fiS'U. Notkrs fix DTC: p urtim to Pa ragrallr 21rr mail or lA Snp,•nisor: Prosy fitvm_auirdiuu Dt•jrartnirnt Tilt Dt•jx lsiton Trust Con spit n I La trn tr Syn.trt•: ?3rd Fh x )r Ncty York. NY ItNUN - 266) 7. Notices to DTC pursuant to Paragraph 3 by telecopy shall be sent to DTC1s CaU Notification Department at (516) 22 2— g 4164 or (516) 274190. If the path' sending the notice does not recehe a telecop% receipt from DTC confirming that the notice has been reamed. such parts shall telephone (516) 27 -1070. Notices to DTC pursuant to Paragraph 3 by mad or h „• am other means shall be sent to: Call Notification Department The Depository Trust Company 711 Stewart Avenue Garden Citst NY 11530 -4719 S. Notices to DTC pursuant to Paragraph 4 and notices of other actions (bxhsding mandatory tenders, exchanges, and capital changes) by telecopy shall be sent to DTC's Reorganization Department at (212) 709 -1093 or (212) 709- 1091, and receipt of such notices shall be confirmed by telephoning (2121 ;09 -6884. Notices to DTC pursuant to the abwe by mail or bl• any other means shall be sent to: Manager: Reorganization Department Reorganization \t indw The Depositor Trust Company 7 Hano%er Square: 23rd Floor New lurk, NY 10004-26x3 9. Tnuisactians in the Bonds shall be eligible for next-dm funds settlement in DTCs Next -Day Fu n& Settlement o "NDFS °) system. A. Interest payments shall be received by Cede & Co., as nominee of DTC. or its mgfstered :cssisnnts it] next -da fonds on each payment date (or the equivalent in accordance vith existing aurangeulents hetss'een Issuer or agent and DTC). Such pmment3 shall be made pa %able to the order of Cede & Co. Absent am other existing arrangements Such pa%unents shall be addressed as follotts: Manunger. Cash Receipts Dni(lend Departusent The Depositor Trust Company 7 Hana•er Square: 24th Fkxar Nea-York. XY 10004 -2685 B. Principal pa%uneuts shall he receised bs Cede & Co.. as nominee of DTC. or its mgtstiered assieus in next -dad funds on each payment date (or the equivalent in accordance %sith existing arrangements between Issuer or Agent and DTC). Such Minents shall be made pa%uhle to the order of Cede & Co., and shall be addressed as follows: NDFS Redemption Department The Depositon Trust Company 55 Water Street: 30th Floor New York. NY 10(1414099 10. DTC: may direct Issuer or Agent to use am other telephone number or address as the number or address to"hich notices or payments of interest or principal ma% be sent. 11. In the vN ent of a redemption, aict-elerabon, or anx other similar trans ution te.'.. tender made° and itowltecl ill respimw to Issuer or Ageots in%itanlna' necessitating at rediow imn intlw aggregate primil-oal mnomd of Bnxds (AtstmrlinL or an ath'anve n•fmxling of part of the Bonds outstanding. DTC. in its disrn•tion: a' ma'x request Issuer or Agent to issue and authenticate a new Bond a•rtilicmh•. or h mac make an a ppmpriate notation on the Bond certificate hKIWcatingthe date and amount ol" such reduction in principal t -wept in the case cif final maturity. in which crone the wrtific•ate %sill be prest -Wed too Issuer ur Agent prior to rx%ment if req uiri d. 11 In the event that Issuer determines that beneficial owners of Bonds shall be able to obtain certificated Bonds, Issuer or Agent shall notify DTC of the availability of Bond cerd& - aces. In such ' event. Issuer or Agent shall issue, transfer, and exchange Bond certideaMs in appropriate amounts, as required by DTC and others. 13. DTC may discontinue presiding its services as securities depository with respect to the Bonds at any time b% ghing reasonable notice to Issuer or Agent (at which time DTC will caedlM with Issuer or Agent the aggregate principal amount of Bonds outstanding). Under such cinvmstances. at DTC's request Issuer and Agent shall cooperate fully with DTC by taking appropriate action to make available one or more separate certificates evidencing Bonds to any DTC Participant having Bonds c7edited to its DTC accounts. 14. Nothing herein shall be deemed to require Agent to advance furitis on behalf dIssuer. 0 Notes: A. If there is an Agent as defined In this Letter of ReltteseMatJrwes . Agevd as ssr8 as Isawr Invest d4, i this letter. If dn•re is no . t. in sio&ig this letter Issuer twif 1"kitakes to I an of dw dlbCairxr set fiAl Imo. B. t'mier Rides of d Smvibvt RldeniWUW &kml rekding to"¢,xxl tk•Ihrn a mmu<ilxJ s emits 3.1-r nutst Ix• ,Jlk• to eIeteniwx• dx• (kite d xd a Ixtev (if a 110tLd c.J] , W of;u 1 shmKV reflnxhng Ida pxxt of W1 isv w• is p, ii) lx11 dw• "pkimki,tio, tkdt '. nw est iiisimK•m of uxli lv J4x-.ta t kde is.xkln. it ui Parag g1113 of dw i,t tlt•r C. 41w•duh B L%"1t:d11s statenx•ots tlud DTC Iwhv%(s ;KSrnMt-h Ilt+ h1v DTC:. dx• nxtlxxl Id vflettin¢ Ixxds- '.11M rruuk Id vtiiritit, t6trilxltsll dmx�i DTC, wxl tt rIal n•14111n.Itt,T. Rr(viv ed w)d Accepted: TI I E DEPOSITORYTRUSTCOVPANT R.: Anthnnn +l( IOitvr t IA r•(:�tllLa'1 Very truh• vvurs. CITY OF NNTCNINSON.NINUSOIS :Imwr, B s': ��� � .y. Aldlwxi/ry VI1KW'3,ic11 ,-, ayor City Financ e Director. City of "utekieses. Niaaea�tN ;A[rntl Br _d. SCHEDULE A (Describe Issue) 0 r CUSIP Principal Amount $165,000 170,000 180,000 185,000 190,000 200,000 205,000 215,000 220,000 225,000 Maturity Date (February 1) 1994 1995 1998 1997 1998 1999 2000 2001 2002 2003 Interest Rate le C August 21, 1992 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR S UBJECT: TAX LE VY GUIDELINE At the last council meeting staff was asked to prepare a preliminary budget balanced for our meeting on September 1. In anticipation of preparing the balanced budget a preliminary tax number for the general fund is necessary. I have attached a tax levy history and local government aid • (budgeted and actual) monies over the past recent years. We do not have a tax levy limit for 1993, and therefore can set the levy as the city desires. We need a dollar amount for taxes to prepare This number can be adjusted up or down as we get September 1 but for our purpose of adjusting the we do need a base line tax levy. U a balanced budget. to the details on preliminary budget City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Prin teal on recycled paper- 9 -11L CITY OF HUTCHINSON Total General Fund Adopted Budget 4,071,452 4,231,858 4,627,559 4,870,471 0 is is 1989 1990 1991 1992 1993 Local Government Aid Budgeted 1,320,718 1,248,041 1,191,982 1,032,179 1,063,177 Local Government Aid Received ------------------------------------------------ 1,319,166 1,190,270 1,048,718 1,032,149 Estimated 1,552 57,771 143,264 30 Taxes Levied Gen Fund 1,269,242 1,502,979 1,624,832 1,789,470 Total LGA & Taxes 2,589,960 2,751,020 2,816,814 2,821,649 Budgeted Increase over previous year 161,060 65,794 4,835 6.2% 2.4% 0.2% Total General Fund Adopted Budget 4,071,452 4,231,858 4,627,559 4,870,471 0 is is r DATE t August 25, 1992 TOt JOHN RODEBERG', CITY ENGINEER FROM: DOUG MEIER, MAINTENANCE OPERATIONS SUPERVISOR SUBJECT: RECOMMENDATION TO AWARD PAINT CONTRACT FOR DOWNTOWN LIGHT POLES On July 9, 1992, letters were sent requesting quotes for painting the downtown light poles and traffic signal standards. Included in the bid is painting of 5 mast arms with extensions, 2 mast arms without extensions, 1 pedestrian pole, 2 controllers and 63 light poles. The letter was sent to five (5) companies and results are as follows: Hutchinson, Minnesota 55350 - Printed on recycled Paper - H E H 0 R A N D U M M & S Painting 1497 Birmingham Street Total bid submitted S 8,862.00 • St. Paul, MN 55108 Light Poles Only S 5,856.00 Kraus Anderson Const. Co. Total bid submitted $ 18,890.00 2500 Minnehaha Ave. East Light Poles Only $ 15,434.00 Minneapolis MN 55404 S.J. Rukuski Painting and Dec. 2518 Central Ave. NE Total bid submitted $ 8,865.00 Minneapolis MN Light Poles Only $ 7,320.00 Swanson and Young 6565 West 23rd Street St Louis Park MN 55416 No bid submitted Blue Chip Painting 4220 West 36th Street St Louis Park MN 55416 No bid submitted Hy recommendation, based on low dollar bid, is that M &S Painting of St. Paul, MN be awarded the contract to paint the downtown light poles exclu her items except the light poles for a total price $ 5,856.00. • City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled Paper - H E H 0 R A N D U M LET DIG NO. 15 PROJECT NO. 92 -21 WHEREAS, a certain petition requesting the improvement of South Grade Road between T.H. 15 and Merrill Street by construction of concrete median, curb and gutter, signal reconstruction, street reconstruction and appurtenances, was duly presented to the Council on the 25th day of August, 1992; and WHEREAS, pursuant to resolution of the Council adopted August 25th, 1992, a report has been prepared by the Director of Engineering with reference to the improvement, and this report was received by the Council on August 25th, 1992; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA; 1. The Council finds and determines that said petition was signed by all owners of real property above described as the location of the is improvement. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted August 25th, 1992 3. John P. Rodeberg is hereby designated the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 25th day of August, 1992. Mayor City Administrator • /0 —'4 r 1 U CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MN 55350 ENGINEER'S REPORT DATE: August 25th, 1992 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 15, Project No. 92 -21 I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. Project No. 92 -21 Improvement of South Grade Road between T.H. 15 and Merrill Street by the construction of concrete median, curb and gutter, signal reconstruction, street reconstruction and appurtenances. Construction Cost $ 50,000.00 Engineering /Administration (6 %) $ 3,000.00 Fiscal /Legal /Capitalized Interest (8 %) • $ 4,000.00 Traffic Engineering Consultant $ 13,000.00 ESTIMATED TOTAL -------- ----------------- - - - - -- $ 70,000.00 Assessable Cost Deferred Assessable Cost City Bonded City Other Funds MSA MNDOT ESTIMATED TOTAL --- -------------- --- - - - - -- JPR /PV $ 35,000.00 $ 35,000.00 S $ 70 • • RESOIAITION NO. I$TTING NO. 15 PROJECT NO. 92 -21 1. A certain petition requesting the improvement of South Grade Road between t.H. 15 and Merrill Street by construction of concrete median, curb and gutter, signal reconstruction, street reconstruction and appurtenances, filed with the Council on August 25th, 1992, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to the Director of Engineering and he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. • Adopted by the Council this 25th day of August, 1992. Mayor City Administrator • II L9 TIUG NO. 15 PROJECT NO. 92 -21 This Agreement, is made this 25th day of August, 1992, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Coborn's, Inc. and Developers Diversified, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owner's request, to cause the improvement of South Grade Road between T.H. 15 and Merrill Street by the construction of concrete median, curb and gutter, signal reconstruction and street reconstruction and appurtenances, and to assess 50% of the cost of said improvements to the Owner as specified in the recorded Subdivision Agreement for Hutchinosn Hall Plat 2, the Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement not to exceed $35,000.00 over a period ten years. Owner expressly waives objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. In testimony, whereof, Coborn's, Inc. and Developer's Diversified, have • hereunto set their hand, the day and year first above written. COHORN'S, INC. IN THE PRESENCE OF: SIGNATURE: TYPE NAME: TITLE: DEVELOPER'S DIVERSIFIED IN THE PRESENCE OFI SIGNATUREI TYPE NAME: 01140A • Mayor City Ado Wstrator z w OPEN -HOLD COUNCIL REPORT ------------------------ • 1990 TICB HUTCHINSON UTILITIES 1991 IMPROV.BDS WAL -MART STORES INC 1992 IMPRO.BOS INSPEC INC WM MUELLER & SONS 1992 TICB MCGRAW & WARD PELLINEN, WILLARD SCOTT & BOB'S TIRE TOWN & COUNTRY TIRE CENTRAL GARAGE BRANDON TIRE CO CARQUEST AUTO PARTS CHAMPION AUTO • GALL'S INC JERA9EK MACHINE SERV MTI DIST.CO NO STATES SUPPLY INC SCHRAMM IMPLEMENT SWEENEY BROS TRACTOR TOWN & COUNTRY GLASS W.D. COOLING CLINIC WITHHOLDING TAX ACCT GENERAL FUND ALLIED MECH.SYSTEMS . AM RISK SERVICES AMERICAN PLANNING ASSN AMOCO OIL CO ARNOLD & MCDOWELL BENNETT OFFICE SUP. BLACK HILLS AMMUNITION BREMIX CONCRETE CO BRINKMAN STUDIO BUCK, EARL C.RIVER VET CLINIC CAMERA SHOP CARNEYS • CELLULAR 2000 CENTRAL GARAGE CENTURY LABS CITY OF HUTCHINSON CLYDE'S BALLOONS COAST TO COAST TUE. AUG 2S, 1992, 10:11 AM page i ELEC.- SHOPKO SITE 582.52 $82.52* CONST.LARGER SANIT. /SEWER $5,224.30 $S,224.30* ENG.SERV 1992 TENNIS CT R $2,000.00 EST1t4 -LET *1 $21,204.00 $23.204.00• LEGAL FEES $60.00 COMPUTING- ORAFTIN6 ETC. $G13.00 TIRE DISPOSAL $34.00 TIRE DISPOSAL & REPAIR $37.50 $744.50► TUBE & TIRE REPAIR $57.88 AIR FILTERS $12.05 BRAKE CALIPERS,BOLTS,GASK $51.15 3SMM CAMERA $66.49 NUTS & BOLTS $3.66 CIRCUIT BREAKER $348.74 BOSCH DRILL $23.21 GASKET,PLUG $16.29 PIVOT ROO,CLAMP,PARTS $487.52 BACK WINDOW GLASS VAN $855.01 REPAIR RADIATOR $266.80 EMPLOYER CONTRIBUTION 8 -1 $105.72 $2,294.52* FILTER MEDIA $20.10 AUGUST PROF SERVICES $800.00 DUES $20.00 GASOLINE $14.94 AUGUST COMPENSATION $3,230.00 SERVICE CONTRACT $20.29 3 CASES AMMUNITION $35t.88 CONCRETE,TILE, $306.99 PORTRAIT $37.35 MARKING PAINT $43.00 BOARDING & EUTH SERVICES $299.00 DEV & PRINT $5.02 30 YARDS $62.69 AUG CHARGES $164.64 JULY REPAIRS $4,363.67 TR.IMEC $329.32 JULY LODGING TAX $15.68 40 LATEX BALLOONS $12.75 PVC,CAPS $53.62 / • • Ll OPEN -HOLD COUNCIL REPORT ------------------------ CONEVERA'S GUNS COUNTRY KITCHEN COUNTY TREASURER CREIGHTON, RUBY CTN /WORLD TRAVEL CULLIGAN WATER COND DEPT NATURAL RESOURCES DEPT OF LABOR & INDUSTRY DEPT.NATURAL RESOURCES DOMINO'S PIZZA OOSTAL, ROSA ECHO INDUSTIRAL PRODUCTS ERICKSON OIL PROD ERICKSON, DON FAMILY REXALL DRUG FARM & HOME DIST. CO FAYE & DAVE'S UPHOLSTERY FITZLOFF HARDWARE FLOOR CARE SUPPLY FRITO LAY INC. GRINA, LISA GUARDIAN PEST CTL HENNEPIN PARKS HENRYS FOODS INC HUTCH COMM HOSPITAL HUTCH FIRE & SAFETY HUTCH IRON & METAL HUTCH TECH COLLEGE HUTCHINSON UTILITIES HUTCHINSON WHOLESALE INTOXIMETERS INC IRVIN, MEEKER ISIA JERABEK MACHINE SERV JIM'S GARDEN SERVICE JOHNSON REFRIGERATION JORGENSON, ALICE K MART L & P SUPPLY CO LAMP, MARY LAW ENFORCE EQUIP LETN LITTLE CROW SHOOTING SPQR LOGIS LUNDAHLS MCCORMICK, KELLY J. MCGARVEY COFFEE INC MEEKER SAND & GRAVEL MN. PLAYGROUND INC NO STATES SUPPLY INC PETERSON BUS SERVICE PIONEERLAND LIBRARY SYSTE PLAZA HARDWARE PROF CONSTRUCTION SERVICE PUBLIC SAFETY EQUIP CO QUAOES SPORT SHOP TUE, AUG 2S, 1992, 10:11 AM -------------------------- 30 CASES ROUNDS AMMO PRISONER MEAL 7 -3 -92 OL FEES FOR COUNTY SR.TOUR REFUND ROUND TRIP- L.GRINA 4 BAGS SALT TITLE REGISTRATION FEES EXEMPTION NOTICE ONR REG. FEES PIZZAS JULY 18,19,25,26 INTERPRETER SERVICES ECHO XTRA FILM LEAGUE CONVENTION INK REFILLS,MARKERS BROOMS,STEEL WOOL FOAM PIECES HOSE ENDS BUFF COMPOUND,URINAL BLOC CHIPS TRAINING- L.GRINA JULY PEST SERVICE NORENBERG GARDENS TOUR 7- CANDY LAUNDRY RECHARGE EXTINGUISHERS FLAT IRON WORKSTUOY- E.TRYTTEN ELEC & GAS JULY BULBS REPAIR SENSOR LIGHT DISPL OVERPYMT OF FEES MEMBER DUES 36' TUBE MOW WEEDS ELEMENT & SERVICE SR.TOUR REFUND STAPLE GUN OIL SR. TOUR REFUND HIGLO BADGES AUGUST SERVICE 4 BOXES BUCKSHOT JULY COMPUTER CHARGES 79 DINNERS OVERPYMT OF FEES COFFEE SAND TEST VILES,GLO'JES,THERMOM BELT BUS TRIPS 4TH QTR PAYMENT ODOR STOP CAST IRON COURT EMERGENCY BEACON TAPE $435.00 55.54 $69.50 $13.50 $388.00 $63.00 $48.00 $10.00 $29.00 $231.00 $7.50 $219.53 $19.99 $236.47 $65.45 $133.95 $68. 90 $15.44 $179.12 $201.36 $45.59 $20.50 $45.00 $448.80 $242.30 $57.08 $27.98 $1,117.33 $9,138.58 $18.86 $173.75 $88.00 $22S.00 $7.37 $300.00 $96.25 $75.00 $15.54 $11.25 $13.50 $415.00 $288.00 $19.13 $8,851.60 $395.00 $46.00 $109.80 $1,270.04 $48.82 $50.65 $1,190.50 $15,763.25 $84.65 $18.10 $151.88 $4.47 page 2 u i OPEN -HOLD COUNCIL REPORT ---`---------------------- RASSMUSSEN, MAVIS SCHLUETER, BRUCE M. SEVEN WEST WASH & DRY SHAW, KAREN SHAW, STACEE SHOPKO SHOUTZ, MARK SORENSEN FARM SUPPLY SOUTHWEST MN EMS CORP STANDARD PRINTING STAR CABLEVISION STAR TRIBUNE STREICHERS TOTAL MART TRI CO WATER COND TWIN CITY FILTER SERVICE TWO WAY COMM INC UNITED BLDG CENTERS US WEST COMMUN VIKING COCA COLA VOSTINAR, JOE WADE MILLER &R.LARSON BLUR WADE MILLER &WALDO'S CARPE WAL -MART WENOLING, ROSS WESLEY PHARMACY WITHHOLDING TAX ACCT WITTE SOD WM MUELLER & SONS XEROX CORP ZEE MEDICAL SERV PAYROLL FUND AETNA VARIABLE LIFE ASS AMERICAN FAMILY INS CO. G.T. GROWTH GLOBAL FUNDS INC GREAT WEST LIFE INS. CO H.R.L.A.P.R. ICMA RETIREMENT TRUST PERA LIFE INS CO. PERA- D.C.P. PRUDENTIAL PUBLIC EMPLOYEES TEMPLETON INC WADELL & REED WITHHOLDING TAX ACCT WATER /SEWER FUND AAGARD WEST ANALYTICAL PRODUCTS GROUP ANALYTICAL PRODUCTS GROUP CENTRAL GARAGE COAST TO COAST TUE, AUG 2S, 1992, 10:11 AM -------------------------- SR. TOUR REFUND TOURNAMENT REFUND 0 14 4 15 HOURS 15 HOURS PHOTO PROCESSING SHOP VAC 20 GALLON WELDING ROD REGISTRATION -JEAN GRAY FILES AUGUST SERVICE 26 WEEKS STAR TRIBUNE BALL.VEST OUTERSHELL FILM 10 BAGS SALT 12 DISPOSABLE FILTERS REPAIR RADIOS,FUSE,HOLDER CONCRETE AUGUST SERVICES POP SAFETY BOOTS HOUSING REHAB HOUSING REHAB.PAYMENT BALLOONS,CANDY,N.DOLAID,BA 13.25 HOURS BOTTLE GRABBER EMPLOYER CONTRIBUTION 8 -1 90 YDS SOD A.C.FINE JULY USAGE 5052 FIRST AID SUPPLIES EMPLOYEE CONTRIBUTION 8 -1 EMPLOYEE CONTRIBUTION 8 -1 EMPLOYEE CONTRIBUTION 8 -1 EMPLOYEE CONTRIBUTION 8 -1 EMPLOYEE CONTRIBUTION 8 -1 EMPLOYEE CONTRIBUTION 6 -1 EMPLOYEE CONTRIBUTION 8 -I EMPLOYEE CONTRIBUTION 8-1 EMPLOYEE CONTRIBUTION 8 -1 EMPLOYEE CONTRIBUTION 8 -1 EMPLOYEE CONTRIBUTION 8 -1 EMPLOYEE CONTRIBUTION 8 -1 EMPLOYEE CONTRIBUTION 8 -1 EMPLOYEE CONTRIBUTION 8 -1 AUGUST CURBSIDE MINERALS AUG.PET SET WITH TRACE ME JULY REPAIRS SHIPPING CHGE 075.00 $65.00 $43.10 0150.00 $75.00 $23.91 $95.84 $10.64 $70.00 $40.20 $4.07 $10S.22 $11.05 $44.00 $16.28 $78.37 $52.07 $104.95 $214.00 $30.00 $5,614.72 $1,618.19 *B5. S7 $56.31 $11.60 $6,010.10 $83.25 $4,074.30 $626.99 $90.77 $73,041.59* $590.00 $123.10 $175.00 $444.73 $65.00 $90.09 $1,251.00 $105.00 $28.71 $130.00 $4,855.05 $95.00 $150.00 $18,775.54 $26,698.22* $5,986.00 $105.25 $105.00 $2,379.34 $8.43 page 3 • OPEN - HOLD COUNCIL REPORT ------------------------- COMPUTERLAND OF MINNESOTA CONT. SAFETY EQUIPMENT CURTIN SCIENTIFIC CO O.P.C.IND.INC DYNA SYSTEMS FARM & HOME DIST. CO FLOOR CARE SUPPLY HACH COMPANY HARRIS MECHANICAL HCI CONNECTING POINT HUTCH FIRE & SAFETY HUTCHINSON UTILITIES INDUSTRIAL MAINT SUPPLIES JUNKER SANITATION KUBASCH & SONS INC. L & P SUPPLY CO LAB SAFETY,SUPPLY INC LOGIS MN VALLEY TESTING LAB NCL NUTECH ENVIRONMENTAL CORP QUADE ELECTRIC RCM ASSOCIATES SEC DONOHUE SVEN TRI CO WATER COND UNITED LABORATORIES VWR SCIENTIFIC INC WITHHOLDING TAX ACCT ZEE MEDICAL SERV YOUTH CENTER CASH WISE DOLDER,THOMAS PLAZA HARDWARE ROLLING STONE WAKEFIELD, SCOTT WITHHOLDING TAX ACCT TUE. AUG 25. 1992. 10:11 AM WINDOWS 3.4 "TRADE UP EYE /FACE WASH HAND WIPES DIXIE SLADE,CUTOFF WHEEL ELEC TAPE & STAPLES SOLV KWIK CHEMICALS JULY PREVENTIVE MTCE COMPUTER EQUIPMENT 8 EXTINGUISHER INSPECTION ELEC & GAS JULY CLAMPS,HHCS,NUTS,WASHERS AOD'L PYMT DUE FOR JULY RESIDENTIAL HAULING REFUN LINE BINDERS,GOGGLES,BKLTS JULY COMPUTER CHARGES SAMPLE TESTING BOTTLE,DISHES.LABELS,KIMW COUNTERACTANT CIRCUIT BOARD REPAIR PROF SERVICES 6 -28 TO 8 -1 PROF SERVICES THRU AUGUST SENSOR REPLACE & CALIBRAT 4 BAGS OF SALT 6 GAL POLYMER SOLVENT SUFFER,TEXSWAB EMPLOYER CONTRIBUTION 8 -1 VIOEO.MANUAL FOOD PRODUCTS LEASED EQUIP. -SNOW REMOVA 4 TAPES .SUBSCRIPTION SEPT.RENTAL EMPLOYER CONTRIBUTION 8 -1 $80.94 $188.71 $31.32 $65.00 $77.28 $5.35 $41.54 $329.53 $1,270.50 $5,285.32 625.50 $269.54 559.02 $802.56 $100.00 $13.30 $101.09 $980.02 $318.00 $261.77 $947.00 $119.00 $2,981.79 $351.49 $115.82 $17.60 $199.80 $193.85 $987.37 $191.91 $24.995.94* $11.67 $494.50 $12.74 $19.95 $750.00 $68.06 $1,356:92* $157,842.51it papa 4 0 • • CENTRAL GARAGE HUTCH COOP CENNEX GENERAL FUND DEPT NATURAL RESOURCES HUTCH COOP CENNEX HUTCHINSON TEL CO JAMES WENDOLEX MORA MN COMMERCE DEPARTMENT MN DEPT OF REVENUE RAY WOLTER PAYROLL FUND MN DEPT OF REVENUE RURAL F. D. HUTCH COOP CENNEX WATER/SEWER FUND HUTCH COOP CENNEX HUTCHINSON TEL CO YOUTH CENTER, HUTCHINSON TEL CO TIRES ONR REGISTRATION FEES GASOLINE PHONE SERVICE SP..CITIZENS DANCE SAND REGISTRATION FEES NOTARY APPLICATION JULY SALES TAX FIELD RENTAL REFUND EMPLOYEE CONTRIBUTION 6 -2 GASOLINE GASOLINE PHONE SERVICE AUG PHONE SERVICE $205.76 $205.76• +6121.00 $5,041.66 $3,471.93 $130.00 $15.00 $10.00 $21.42 $5.00 $6.616.03+ $5,077.69 $5,077.69■ $115.01 $115.01* $555.42 $356.24 $911.66* $6.3.15 $63.15• $15.169.30* page 1 9 IMMEDIATE PAY COUNCIL REPORT TUE, AUG 25, 1992, 10:09 AM --------------------------- -- ------ -- ---- -------- -- - - ---- HANDWRITTEN CHECKS COUNCIL REPORT TUE, AUG 25, 1992 ----------------------------------------------------- 1985 IMPROV BDS wire transfer First Trust principal & interest 1992 TAX INC CONSTR *County Treasurer taxes & sp assessments WATER & SEWER FUND *US Postmaster *US Postmaster refuse letter postage postal cards LIQUOR FUND An Vets MN State Sheriffs Assc Hutch Utilities Hutch Plbg & Htg Universal Pub. Travelers Directory City of Hutch • Withhold Tax Acct PERA City of Hutch MN Dept or Revenue MN Dept of Revenue City of Hutch Hutch Conv Bureau Hutch Plbg & Htg UBC Springler Trucking advertising advertising elec & gas repair toilet advertising advertising lottery sales employer contribution employer contribution lottery sales 1/2 June estimate July sales tax lottery sales coupon program service call door signal July freight TOTAL $623,100.00 $26,423.39 $800.00 $703.00 $1,503.00 $35.00 $30.00 $642.66 $49.50 $150.00 $218.00 $650.00 $324.81 $179.91 $546.00 $7,026.48 $9,929.50 $734.00 $100.00 $37.00 $59.21 $564.94 $21,277.01 • C August 21, 1992 MEMO Pick Up Rate TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: GARBAGE RATES - NOVEMBER 1. 1992 PRELIMINARY We have put together a preliminary numbers for garbage rates effective November 1, 1992. This are the numbers used in the rate cards mailed out this past Friday. Per Week Cost 30 Gal 60 Gal 90 Gal • Administration Charge* Compacted Yards ** (Land fill charge $18.50) We will reduce the every other week pickup (30 gallon only) senior pick up by $2.75 per month to $7.75 per month rate 40 * We used 20% of Water Billing Technician Total cost plus Postage Cost plus Cashiers time plus Logis Cost. $4.72 $4.72 $4.72 .30 .30 .30 5.49 8.23 12.35 -------------------------- $10.51 $13.25 $17.37 FOR YOUR INFORMATION * *We estimated mix of containers which will be in place 11/1. Used compacted yard estimate form Aargard West Inc. From memo of 6/12/92 used 23,879 yards hauled to landfill June 1991 - May 1992. Estimated 63% was residential generated ( per lawsuit ). For a safety margin we added 5% to this number. City Hall 37 Wash ington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 ter _- .tx• /oI V ISSUED BY: DATE: TOPIC: v �Y 1 -1 i IIVfORMA�10�' P R E S S R E L E A S E Gary Plotz, City Administrator Thursday, August 20, 1992 Display of Refuse Cart - Containers Sample sizes of the residential refuse cart- contain¢rs (38, 60 and 90 gallon) will be displayed at the following locations, starting Tuesday, August 25th: E - Hutchinson Mall - Lobby Area, adjacent to R -Mart €ntrance - Senior Center - 115 Jefferson Street - City Hall Lobby - 37 Washington Ave. W. - park 6 Recreation Office /Lobby - 900 Harrington Street Refuse customers will be getting a-mailing this week to select a size of cart- container for refuse use beginning November 1, 1992. Customers will be provided the cart of their choice at no charge. • city Hall 37 Washington Avenue West (612)587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2241 Hutchinson, Minnesota 55350 Hutchinson • TECHNOLOGY" July 24, 1992 Hunchm�.n TcchmJop Inc 40 U ot Highland Park Hmchinxn. %1% ii310.9'84 612 i8' 3'9 61: i8 1810 FAA John P. Rodeber9, P.E. Director of Engineering CITY OF HUTCHISON FQR YOUR INFORMATION Hutchinson, Minnesota 55350 Subject: Financing /Funding for Proposed Airport Improvement Dear John: Referencing your letter to me of April 29, 1992 regarding the Hutchinson airport project, HTI will provide the $50,000 that the City of Hutchinson needs to finance this improvement. The money will be a grant rather than a loan. Because of the project delay experienced and the possibility of further delay, HTI will keep the funds until they are actually needed. A letter from the City of Hutchinson, received by HTI two weeks prior to the date the funds are required, will give us notice to release the money. If you have comments or questions, please call. Best Regards, HUTCHINSON- TECHNOLOGY INCORPORATED B' ll Cr�ig Director of :J Development cc John Ingleman HTI Jean Beebe HTI Jeff Green HTI Tom Maassen HTI 0 • 0 V FOR YOUR INFORMATION v ��` ; HUTCH INC. E` 386 EAST KELLOGG BOULEVARD • 8T. PMUI, IWi •66101 August 3, 1992 Mr. Jim Marka Building Official City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mr. Marks: R o F • � D v v Ct C v As you know the wall contractor installed the weld plates incorrectly. As a result Spancrete could not fasten the roof slabs to the bearing walls or the and walls. Spancrete has designed an alternative which will require drilling 5/8" diameter holes and placing 24" long rebar in the holes and then welding the rebar to the weld plates in the roof slabs. I have already given Spancrete the go- ahead. Attached is a copy of the approved shop drawing showing the original location and detail of the weld plates and the redesigned connection. If there are questions, please call. Regarding the addresses of the park tenants there are two purposes for the address. 1. To receive mail. However the wail is not delivered to each home. It is placed in mailboxes, which are disbursed throughout the park in groups of mail boxes. The box numbers are the same as the lot numbers. Therefore the address of 448 California Street, box is sufficient for the U.S. Mail service. 2. For emergency vehicles and visitors to the tenants the street names and lot number should be used. It is a very simple method of finding a particular home. Attached is a map with street names and lot numbers. All lot numbers are clearly marked on the light post in front of each home. The mailing address of 448 California Street should mgt be used by emergency vehicles. Please distribute copies of the park map to the Polio& and Fire Departments and to other emergency vehicular operations In Hutchinson. i Sincerely, HUTCH, Inc. ¢ w� W. R. Block attachments C J 8� 81 4s 49 COUNTRY CLUB TERRACE 14Z 1 /1 A BETTY HALLAHAN, M4NAGER • its /e LOT 35 (35 West Blvd.) q Hutchinson, Minn. 55350 (61 -2) 587 -2060 193 !94 19 19G /f7 yd /f7 .y 7e �e 1 of a aeL i 19d L E AVC NILr 19/ 89 f0 9! /C/o 9f !89 /89 17 of 8 !eD /8 /Q! 110 of 7 ISM 98 iG /i7 id 8 177 -- � ISL '+ c� E IrA Ir1 1f /4t 1#7 f1i1f if fI H! Jf flw- C J 8� 81 4s 49 83 4 8 ' 4 ✓FN u f )/C5 // 7 89 L.) �B - 797B7 -1 767 173V7170 +gq 7 G 7 3 y f 7 o/ .� 3 f F e N. �a7 ✓ 7/� I III aII 93 A AVEtiILL E" -� 3 ql 31 S3 ao /a Q 3 9 WEST � /B ? CLE' EAsr� �/ 78 daTl -28 17 all / /G 1s 19 1 7 s 4 94 EAulacw�� 41 M, V 0 E 1(7 14Z 1 /1 A /o !e its /e /aG q O 0. 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