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cp12-23-2008 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 23, 2008 1, CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Rev. James Rainwater, Seventh Day Adventist Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF DECEMBER 9, 2008 Action - Motion to approve as presented 6. CONSENT AGENDA (Purpose: onlyjor items requiringCouncil approval by external entities that would otherwise ve een e egate to t e City Administrator. Traditionally, items are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2008 2. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM NOVEMBER 3, • 2008 3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM NOVEMBER 18, 2008 4. HUTCHINSON AREA JOINT PLANNING BOARD MINUTES FROM NOVEMBER 19, 2008 5. HUTCHINSON PLANNING COMMISSION MINUTES FROM NOVEMBER 18, 2008 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13511 -A RESOLUTION SUPPORTING MAINTENANCE OF LOCAL TITLE AND REGISTRATION SERVICES 2. ORDINANCE NO. 08 -0520 - AN ORDINANCE AMENDING ORDINANCE NO. 07 -0464 ESTABLISHING THE PUBLIC ARTS COMMISSION (SECOND READING AND ADOPTION) (c) PLANNING COMMISSION ITEMS L CONSIDERATION OF AMENDMENT TO THE COMPREHENSIVE PLAN TO CHANGE LAND USE DESIGNATION FOR DEVELOPMENT OF A SENIOR HOUSING CAMPUS ON THE NORTHWEST CORNER OF AIRPORT ROAD AND JEFFERSON STREET SE AS REQUESTED BY HUTCHINSON AREA HEALTH CARE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13509) 2. CONSIDERATION OF VARIANCE TO ALLOW FRONT SETBACK LESS THAN 30 FEET FOR CONSTRUCTION OF AN OBSERVATION BUILDING AT THE WILDLIFE SANCTUARY LOCATED AT 700 LES KOUBA PARKWAY NW AS REQUSTED BY GOPHER CAMPFIRE CLUB is WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13510) CITY COUNCIL AGENDA — DECEMBER 23, 2008 (d) CONSIDERATION FOR APPROVAL OF AMENDMENT TO THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF HUTCHINSON AND CUSTOMER ELATION (e) CONSIDERATION FOR APPROVAL OF 2009 HUTCHINSON FIRE DEPARTMENT OFFICER APPOINTMENTS (f) CONSIDERATION FOR APPROVAL OF LEASE RENEWAL FOR SENIOR DINING FACILITY AT EVERGREEN SENIOR APARTMENTS (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra wise po icy. A ways oo ing toward theJulure, not monitoring past) (a) RENTAL REGISTRATION/INSPECTION UPDATE— FIRE CHIEF BRAD EMANS Action — (b) DISUSSION /UPDATE ON VACANT HOUSING ORDINANCE Action - 9. UNFINISHED BUSINESS *0. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF 2008 -2009 GENERAL LIABILITY PROPERTY INSURANCE RENEWAL POLICY AND UPDATE BY A.J. GALLAGHER AND ASSOCIATES Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF ADOPTING 2009 WATER FUND, WASTEWATER FUND, REFUSE FUND AND COMPOST FUND BUDGET (ADOPT RESOLUTION NO. 13512) Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13513 - A RESOLUTION REVISING 2009 FEE SCHEDULE (WATER/SEWER RATES) Action — Motion to reject — Motion to approve (d) DISCUSSION OF STATE BUDGET ISSUE AND POSSIBLE EFFECTS ON HUTCHINSON Action — (e) CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DISCUSS ACQUISITION OF PROPERTY DESCRIBED AS PART OF THE WEST HALF OF THE NORTHEAST QUARTER AND THAT PART OF THE EAST HALF OF THE NORTHWEST QUARTER, ALL IN SECTION 5, TOWNSHIP 116 NORTH, RANGE 29 WEST, MCLEOD COUNTY, MINNESOTA (HACKBARTH PROPERTY) • Action — Motion to reject 2 CITYCOUNCIL AGENDA —DECEMBER 23, 2008 11. GOVERNANCE ( Purpose: to assesspast organizationalperformance, developpolicy that guides the organization and Council and manage the logistics of the Council_ May include monitoring reports, policy development and governance process items.) (a) CITY OF HUTCHINSON FINANCIAL REPORT FOR NOVEMBER 2008 (b) CITY OF HUTCHINSON INVESTMENT REPORT FOR NOVEMBER 2008 12. MISCELLANEOUS 13. ADJOURN J • . MINUTES REGULAR MEETING – HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 9, 2008 1. CALL TO ORDER – 5:30 P.M. M ayor Cook ca e t e ' meeting order. Members present were Bill Arndt, Casey Stotts and Jim Haugen. Member absent was Kay Peterson. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION – Due to the absence of Rev. James Rainwater, Seventh Day Adventist Church, the invocation was t� spenseJ 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF NOVEMBER 25, 2008 Motion by Stotts, second by Arndt, to approve the minutes as presented. Motion carried unanimously. 6. CONSENTAGENDA (Purpose: onlyfor items requirin, Council approval by external entities that would otherwise e een a egate tot he City Administrator. Traditionally, items are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. FIRE DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2008 2. HUTCHINSON AIRPORT COMMISSION MINUTES FROM SEPTEMBER 18, 2008, AND OCTOBER 16, 2008 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13499–A RESOLUTION TRANSFERRING $129,800 FROM WATER SEWER & REFUSE FUND TO GENERAL FUND 2. RESOLUTION NO. 13500 –A RESOLUTION TRANSFERRING $322,000 FROM LIQUOR FUND TO GENERAL FUND 3. ORDINANCE NO. 08 -0518 – AN ORDINANCE VACATING ALLEY LOCATED AT 335 MAIN STREET SOUTH (SECOND READING AND ADOPTION) 4. ORDINANCE NO. 08 -0519 – AN ORDINANCE REZONING HUTCHINSON MANUFACTURING ADDITION TO I -1 (LIGHT INDUSTRIAL) FROM I/C AND C -4 (SECOND READING AND ADOPTION) 5. ORDINANCE NO. 08 -0520 – AN ORDINANCE AMENDING ORDINANCE NO. 07 -0464 ESTABLISHING THE PUBLIC ARTS COMMISSION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR DECEMBER 23, 2008) (c) CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE RENEWALS FOR CATHERINE LIBOR 560 CITY COUNCIL MINUTES —DECEMBER 9, 2008 AND HEIDI PULKRABEK • (d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Haugen, second by Arndt, to approve consent agenda. Motion carried unanimously. 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise po icy. ways too king toward the77ture, not monitoring past) W (a) CONSIDERATION FOR APPROVAL OF RESOLUTION TO ADOPT THE MCLEOD COUNTY ALL HAZARD MITIGATION PLAN Kevin Mathews, McLeod County Emergency Management Director, presented before the Council. Mr. Mathews explained that hazard mitigation is action that municipalities can take to lessen potential losses. The item for consideration is a plan to submit to the Federal Emergency Management Aggency in order for the county/cityto receive funding for a formal all- hazard mitigation plan. The objective 1 the program is to reduce repetitive losses from natural disasters by funding cost- effective projects intended to eliminate /reduce future disaster expenditures for the repair /replacement of public and private property, as well as personal loss, hardship and suffering. There is no obligation on the city's part. This is simply a planning -type of document. Kay Peterson arrived at 5:40 p.m. • Motion by Arndt, second by Stotts, to approve Resolution No. 13493 to adopt the McLeod County All Hazard Mitigation Plan. Motion carried unanimously. 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ADOPTING CITY OF HUTCHBVSON 2009 FEE SCHEDULE (ADOPT RESOLUTION NO. 13507) Gary Plotz, City Administrator, presented before the Council. Mr. Plotz noted that the proposed fees are incorporated into the proposed 2009 budget. Mr. Plotz explained that increases are not made every year to each department on the fee schedule. Some departments may have higher increases in one year and not increase the following. Mayor Cook asked that a history be shown with the fee schedule in future years. Motion by Stotts, second by Haugen, to approve Resolution No. 13507, adopting the City of Hutchinson fee schedule. Mayor Cook asked if the legal fees proposed would be charged to other departments. City Attorney Marc Sebora noted that the fees proposed would be charged to external parties should litigation occur. The proposed rental registration prosecution fee would be charged to the property owner and dangerous dog hearings would be charged to the dog owners. Mayor Cook also asked if it would be more efficient to have all liquor (intoxicating and 3.2 malt) licenses renewed at the same time. Marc Sebora noted that that would take official Council action. Motion carried unanimously (b) CONSIDERATION FOR APPROVAL OF 2009 COMPENSATION PLAN (ADOPT RESOLUTION NO. 13508) • Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that this 5 �� CITY COUNCIL MINUTES — DECEMBER 9, 2008 document includes a pay grid with a +3.0% market adjustment. In addition, the position classification table has been updated. Mayor Cook noted that at the budget workshop it was discussed that there is much uncertainty at the state level with the deficit. Mayor Cook proposed approving the budget with the +3.0% market adjustment and merit increases, however place a freeze on things until the picture is clearer with the state. Mayor Cook feels that this would give the city some flexibility and more cash preservation. A more clear determination could be made at a later date and salaries could be paid back retroactively. Council Member Arndt and Council Member Haugen expressed that this seems to be a reasonable accommodation. Motion by Arndt, second by Stotts, to appprove Resolution No. 13508, 2009 compensation plan including an implementation of a freeze on market ad)justments and merit increases until a later date. Council Member Stotts mentioned that employees on the low end of the pay scale are still heavily burdened. He suggested putting a wage freeze on the top 1/3 positions on the pay scale and a +2% market adjustment for the employees on the bottom 2/3 of the pay scale, Staff will review the costs associated with this suggestion. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF SETTING 2009 TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (ADOPT RESOLUTION NO. 13501) Ken Merrill, Finance Director, presented before the Council. The figure being considered is the same as was preliminarily presented. Mayor Cook noted that some adjustments may need to be looked at due to the housing market. Motion by Haugen, second by Stotts, to approve Resolution No. 13501, setting 2009 tax levy for Hutchinson EDA. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF SETTING 2009 TAX LEVY FOR SPECIAL TAXING • DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY (ADOPT RESOLUTION NO. 13502) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that both the EDA and HRA are not levying the maximum amount set by statute. Motion by Arndt, second by Peterson, to approve Resolution No. 13502, setting 2009 tax levy for Hutchinson HRA. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF SETTING 2009 TAX LEVY FOR CITY OF HUTCHINSON (ADOPT RESOLUTION NO. 13 503) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill explained that the levy includes the $35,000 voter - approved levy for mosquito abatement. Motion by Stotts, second by Peterson, to approve Resolution No. 13503, setting 2009 tax levy for City of Hutchinson. Motion carried unanimously. (f) CONSIDERATION FOR APPROVAL OF ADOPTING GENERAL FUND BUDGET FOR FISCAL YEAR 2009 (ADOPT RESOLUTION NO. 13504) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that this budget is the document that has been worked on since February. Motion by Haugen, second by Arndt, to approve Resolution No. 13504, adopting general fund budget for fiscal year 2009. Motion carried unanimously. (g) CONSIDERATION FOR APPROVAL OF ADOPTING 2009 LIQUOR FUND BUDGET (ADOPT RESOLUTION NO. 13505) • Mayor Cook noted that there is an increase in the transfer from the liquor fund to the general fund and the 5 �� CITY COUNCIL MINUTES — DECEMBER 9, 2008 Is debt is covered. Ken Merrill noted that capital will need to be built to cover maintenance and repairs. Motion by Peterson, second by Arndt, to approve Resolution No. 13505, adopting 2009 liquor fund budget. Motion carried unanimously. (h) CONSIDERATION FOR APPROVAL OF ADOPTING 2009 STORM WATER UTILITY BUDGET (ADOPT RESOLUTION NO. 13506) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that this budget includes a rate adjustment. Kent Exner, City Engineer, explained the necessity of the size of the new drainage pond. Motion by Haugen, second by Arndt, to approve Resolution No. 13506, adopting 2009 storm water utility budget. Motion carried unanimously. (i) CONSIDERATION FOR APPROVAL OF SETTING 2009 ORGANIZATIONAL MEETING Mayor Cook noted that this is the first meeting of the new year where the newly - elected officials are sworn in and other routine items are taken care of Motion by Arndt, second by Haugen, to set 2009 organizational meeting for January 2, 2009, at 6:00 p.m. Motion carried unanimously. 0) CONSIDERATION FOR APPROVAL OF SETTING DATE FOR CITY ADMINISTRATOR'S PERFORMANCE REVIEW Mayor Cook suggested holding the performance review following the organizational meeting. Discussion was held regarding having the current council members be part of the review as well as the old council • members. Council Member Peterson suggested having a review to discuss performance in 2008 and set objectives in 2009. Motion by Peterson, second by Haugen, to set performance review for 4:30 p.m. on December 23, 2008. Motion carried unanimously. Motion by Stotts, second by Haugen, to amend holding organizational meeting to start at 12noon on January 2, 2009, and set City Administrator's goal /objective review following the organizational meeting. Motion carried unanimously. 11. GOVERNANCE (Purpose. toassesspastorganizationalperformance, develop policy that guides the organizationand Council an manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) 12. MISCELLANEOUS Marc Sebora — Mr. Sebora noted that at the November 12, 2008, City Council meeting, the Council set a hearing for December 23, 2008, to review a nuisance property located at 220 Lynn Road. Since that hearing was set, the neighbors have contacted him and informed him that the property has been cleaned up satisfactorily and therefore no hearing will be necessary. Motion by Stotts, second by Haugen, to cancel nuisance hearing on December 23, 2008. Motion carried unanimously. Mr. Sebora also noted that the neighbors are in favor of a vacant house ordinance and would like to work with staff on development of the ordinance. Jim Haugen — Council Member Haugen suggested pulling from the membership of the Coalition of Greater Minnesota Cities in light of the current economy. Mayor Cook noted that the City benefits from • the Coalition's work and we should pay our share for the work they do. He believes it would look poorly 5 b-- CITY COUNCIL MINUTES— DECEMBER 9, 2008 upon Hutchinson to pullout after only one year of membership. Council Member Arndt was in agreement of the benefit of being a member of the Coalition and to continue on with it. Motion by Haugen, second by Stotts, in light of the economy, to not renew membership to the Coalition of Greater Minnesota Cities. Council Member Arndt asked if the non - renewal could be deferred to 2010. Mayor Cook noted that membership may be needed more this year than any other year due to the state's financial conditions. Council Member Peterson noted that she was not in favor of joining the Coalition to begin with but does see the benefits of being a member. Council Member Stotts noted that he feels the membership is a luxury and not a necessity. Roll call vote was taken: Haugen — aye; Arndt — nay; Peterson — aye; Stotts — aye; Cook — nay. Motion carried 3 to 2. Bill Arndt — Council Member Arndt commented on the cars remaining parked on the streets during snow plowing season. He suggested having no on- street parking from November 1 — May 1. Council Member Peterson noted that cars should have to be moved during snow removal operation hours. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained the snow removal operations and options that could be available with parking. Council Member Peterson suggested providing information to the City Council on what other cities do related to parking policies and snow removal. Kay Peterson — Council Member Peterson thanked the Council for their hard work on the budget during her absence. She also mentioned that the lights on Main Street are beautiful, however she had heard that they are on all night and perhaps they should be turned off at 11:00 p.m. or so. Gary Plotz noted that he will check into when the lights are /can be turned off. Mr. Plotz also received a telephone call from an individual that suggested only having everryy other streetlight on along Main Street and Hwy 15. If okay with the Council, staff will check with Mn/DOT to ensure that that is acceptable to them. • Council Peterson also spoke about a fire that had occurred across from Burns Manor about six months ago. The family did not call 911 due to a language barrier. Ms. Peterson encouraged all organizations to aid families that are non - English speaking to learn the basics of emergencies and how to notify the proper authorities. Gary Plotz — Mr. Plotz reminded the Council about the Policy Governance workshop set for tomorrow from 4:00 — 7:00 p.m. Kent Exner — Mr. Exner noted that $60,000 will be received from Mn/DOT funds to conduct a safety improvement study along the Hwy 15 corridor. Mayor Cook — Mayor Cook noted his disappointment with the non - renewal of the membership to the Coalition of Greater Minnesota Cities. 13. ADJOURN Motion by Arndt, second by Stotts, to adjourn at 7:00 p.m. Motion carried unanimously. Planning, Zoning, andeilding Dept Monthly Report November 2008 Building Department Permit Activities Planning. Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in November Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 1112007 11/2008 Year to Date Total Number Inspections 172 204 1822 Building Permits Issued by Type Compared to Same Month 2007 Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Commercial new 0 0 3 - $1,913,000 Commercial Additions/ Remodels 5-$24,200 6 - $80,600 82 - $8,203,087 Industrial new 1 - $1,500,000 0 0 Industrial Additions/Remcdels 0 0 1-$65,000 Fire Sprinkling 0 0 16 - $476,743 Total New Residential Units (Single Family, twins, townhomes 0 2-$292,000 18 - $2,607,000 Residential misc. additions, repairs, remodels, etc 3-$42,500 3 - $30,500 111 - $1,269,110 Set fee permits reside, reroof, window replacement, misc.)` 30 30 604 Subtotal Building Permits: $1,566,700 $403,100 $14,533,940 Mechanical 18-$42,700 21 - $198,600 190 - $1,191,382 Plumbing* 5 9 107 - $6,400 Signs* 17 4 69 Total Permits issued and valuation 79 - $1,609,400 75 - $601,700 1201 - $15,731,722 . Set fees not included in valuation Planning. Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in November Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 11/3 - 11/7 293 186 80 138 59 114 11/10 - 11/14 282 177 89 141 52 90 11/19 - 11/21 314 184 104 168 55 83 11/24 - 11/28 176 104 54 81 37 40 Total 1065 651 327 528 203 327 Total Meals Served in November - 3,101 Educational Activities: Lenny and Kyle attended the Construction Code and Licensing Fall Seminar on 2006 Mechanical Code Adoption. TheX also were present at the International Construction Codes South West Chapter Meeting held in Redwood Falls J November 19 to review Minnesota Requirements for Independent Contractor Registration. Pling, Zoning, and Building Dept. • Monthly Report for November 2008 Page 2 Planning and Zoning Monthly Activities MonthNear: November 2008 Activity Number Additional Info. Zoning Review of Building Permits 10 Zoning Review of Sign permits 4 Planning/Zoning Applications Provided 3 Predevelopment Meetings/ HAHC Senior housing campus, Potential Applicants Assisted 4 retail development on Hwy 15, future lot split on Hwy 15, variance for Gopher Sanctuary buildin Planning Commission Applications 3 HAHC senior housing campus, Reviewed and Processed Hutch Mfg plat and rezoning, Faith Lutheran Church plat and vacation. Joint Planning Applications CUP for Kennel Reviewed and Processed 1 Zoning Enforcement Letters and 4 Zoning Compliance Letters Misc. Meetings Attended 17 SPECIAL ACTIVITIES: 11 Handicapped accessible door openers were installed at the entrance to Evergreen Senior Dining in November. Presented update to City Council on renovation project. Gave several tours of Evergreen Dining for future rentals. Biomass grant application discussion with Creekside and Wastewater staff. MINUTES Parks, Recreation & Community Education Advisory Board November 3, 2008 Members present were: Lenore Flinn, Beth Hepola, Bill Arndt and Mike Retterath. Also present were Dolf Moon and Karen McKay. The meeting was called to order at 5:17 pm. A motion was made by Lenore Flinn and seconded by Beth Hepola to approve the minutes dated August 4, 2008. The board unanimously agreed. OLD BUSINESS Budget `09 — City staff is still working on the '09 budget. Fuel and utility expenses have been increased based on figures from earlier this year. There will be workshops before the budget is finalized. Dolf told the board that one of the biggest issues is the status of the state's Local Government Aid for Hutchinson. The state could see 4 billion shortfall that could result in cuts to LGA.. Summer Projects — The cedar shelter in Drift Rider's Park (Island View) is complete. It overlooks the natural rock playground structures. The trail from Lakewood Drive to School Road is complete with paving. A majority of the paved portion of the Luce Line Trail was seal coated. • The fence around the sanctuary was replaced. Improvements will continue to be made in the sanctuary concluding in 2010 with Gopher Campfire's Anniversary. The posts for the banners on Hwy. 15/22 were removed for sandblasting and repainting due to pitting of the original paint. The sidewalk by the dam was also redone. NEW BUSINESS Doe Park Survey — Three University of Mankato students volunteered to conduct a survey and gather information regarding a potential Dog Park in Hutchinson. 650 surveys were mailed out to area residents of Hutchinson, 75 came back undeliverable and, 270 responses were received. The data will be helpful if a park is considered. Girl's Softball Survey — A survey was sent out to the parents of last summer's girls softball participants ages 12 to 18. Questions asked included team selection, equal playing time, everyone plays and affordability of the program. The PRCE Department has been affiliated with the Girls Softball Association for a number of years, in that time the number of participants has grow by more than 50 girls. If the parents want a competitive program, the Association will run it without the PRCE Department's administrative support. They will also need to purchase liability insurance. Youth Summit — PRCE staff, the Assistant Principals of the High School and Middle School, and the Athletic Director will facilitate a workshop in January. The purpose is to reach youth that may be underserved in the community. Schools involved include District #423, Charter, and possibly • Maplewood Academy. Minutes . PRCE Advisory Board November 3, 2008 Page two Outdoor Rink/Garden Plots — Due to budget reductions, primarily the new full -time maintenance position that was cut, the outdoor ice rink will not be flooded this winter. The City of Hutchinson has a great park system including 37 parks with five full time maintenance positions that maintain it. Staff was considering cutting the garden plot program. However, a way was found to help make it happen by raising the user fee and requiring the tenants to help with the site preparation. Narcotics Anonymous Request for gym rent fee waived — Tim Wartman with Narcotics Anonymous, was present requesting that the rental fee be adjusted for his organization that will be using the Recreation Center Gym Saturday, February 21, 2009 from 8:00 am to 12 midnight. Narcotics Anonymous is a sister program of Alcoholics Anonymous, they're hosting a regional convention and are holding a volleyball tournament and dance. If required to pay the entire rental fee plus 15% of concession profits, ' /< of their budget would be spent. Bill Arndt suggested that a Narcotics Anonymous representative approach the local Drift Rider snowmobile club. They could donate charitable gambling funds directly to the Recreation Center for the rental fee. Tim told the Board that the philosophy of the organization is to be self - supporting. Dolf suggested that the regular rental fee of $30/hour could be halved for this rental. • Mike Retterath made a motion that the Parks, Recreation and Community Education Department charge Narcotics Anonymous a rental fee half of the regular rate of $30/hour for a total of $240 for their upcoming rental of the Recreation Center Gym. Bill Arndt seconded the motion, the Board unanimously agreed. BOARD MEMBER ITEMS Board members received many compliments regarding the downtown flowers. ADJOURNMENT The meeting was adjourned at 626 pm by a motion made by Bill Arndt and seconded by Mike Retterath, The board unanimously agreed. klm is t W�,�, Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, November 18, 2008, 7:00 AM • Minutes CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky Felling, LaVonne Hansen, Joel Kraft and Ruth Kimball. Staff Present: Jean Ward and Judy Flemming. 2. MINUTES OF THE HRA BOARD MEETING ON OCTOBER 21, 2008 Chairman Casey Stotts asked if there were any corrections or additions to the October 21, 2008 Minutes. There were none, so the October 21, 2008 Minutes were approved as written. 3. FINANCIAL REPORTS Joel Kraft moved to approve the City Center and Park Towers Financial Reports and the final payment of the Park Towers caulking project. Ruth Kimball seconded and the motion carried unanimously. a. LaVonne Hansen moved to approve the 2008 Revised Budget Resolution #08 -18. Becky Felling seconded and the motion carried unanimously. b. Jean Ward updated the Board on the ventilation system project. Becky Felling moved to approve to proceed with the exhaust vent cleaning up to $5,750. Ruth Kimball seconded and the motion carried unanimously. c. Jean Ward updated the Board on the apartment renovation project. d. Jean Ward reviewed with the Board the Low Loss Ratio Award for 2004 -2006 liability insurance policies. • 5. LOAN ADMINISTRATION a. Joel Kraft moved to approve Resolution 408 -17 authorizing immediate payment for HRAJHRA Administered Loans based on Loan Review Committee approval AND authorizing payment within thirty days of all undisputed invoices upon Executive Director review. Becky Felling seconded and the motion carried unanimously. b. Loans to Approve - Ruth Kimball moved to approve CFUF, Green Deferred Loan: Robert Katnrath CFUF - $3,021.25 & GD - $972.36. LaVonne Hansen seconded and the motion carried unanimously. c. Jean Ward updated the Board on the preliminary meeting about Energy Audit vs. Energy Counseling for CFUF /Green Deferred Loan Program. 6. FRANKLIN GROVE EXPANDED REHAB PROJECT UPDATE Joel Kraft moved to approve the EFG Wehde Loan #8696 and the EFG Bjorge Loan 48697 contingent to Loan Review Committee's approval and to approve the subordination request for CR & EFG Schmeling Loan 98686. Ruth Kimball seconded and the motion carried unanimously. 7. SCHOOL CONSTRUCTION UPDATE a. Joel Kraft moved to award the raised -panel cabinet bid to the Hutchinson High School Cabinet Class. LaVonne Hansen seconded and the motion carried unanimously. b. Jean Ward updated the Board on the meeting with School Officials on November 10, 2008. c. Jean Ward presented the Board with the net proceeds statement/lot acquisition costs statement. Is November 18, 2008 Minutes Page 1 of 2 (P & 3 • 8. OTHER a. Jean Ward informed the Board that the new HRA Website is estimated to be up and running on December 1, 2008. b. Judy Flemming updated the Board on the progress of determining interest in rehab and in choosing a new SCDP rehab target area. c. Jean Ward reviewed the Apartment Vacancy Rate Data for October 2008 with the Board. d. Jean Ward reviewed with the Board the report on the aging status of foreclosures on the market. e. Judy Flemming updated the Board on the marketing efforts of the Farm/City Days event. Neighborhood Stabilization Program Jean Ward updated the Board on the Neighborhood Stabilization Program. Hutchinson is not considered an area of need, and will not be able to access the NSP funds. 10. ADJOURNMENT Becky Felling moved for adjournment. LaVonne Hansen seconded and there being no other business, Chairman Casey Stotts declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director ! Becky F lling, Secretary /Treasurer u November 18, 2008 Minutes Page 2 of 2 l • MINUTES HUTCHINSON AREA JOINT PLANNING BOARD Wednesday, November 19, 2008 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Vice Chairman Jim Lauer at 5:31 p.m. with the following members present: Tom Wirt, Larry Karg, Grant Knutson, Robert Anderson, and Vice Chairman Jim Lauer Absent: Chairman Arndt Also present: Larry Gasow, McLeod County Zoning Administrator, Marc Sebora, City Attorney, Marc Telecky, McLeod County Assistant Zoning Administrator and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated October 15, 2008. Mr. Knutson made a motion to approve the minutes of October 15, 2008. Seconded by Mr. Anderson, the motion carried unanimously. 3. PUBLIC HEARINGS • a) CONDITIONAL USE PERMIT TO ALLOW FOR A BOARDING DOG KENNEL LOCATED IN SECTION 3, LYNN TOWNSHIP AT 18724 VALE AVE. Vice Chairman Lauer opened the hearing at 5:32 p.m. with the reading of publication #7722 as published in the Hutchinson Leader on Thursday, November 6, 2008. Mr. Telecky commented on the request for a conditional use permit to allow a dog kennel to board up to 6 dogs on the property. He reported the applicant has not had a permit for a kennel operation in the past. The facility for the kennel has been built and is soundproofed. Staff recommendations approval with the following recommendations: 1) The boarded dogs shall be inside the kennel when the applicants are not home. Ms. Witte stated she has no problem with the recommendations and the building will also be used as a dog training center. Mr. Wirt moved to close the hearing. Seconded by Mr. Knutson, the hearing closed at 5:36 p.m. Mr. Knutson made a motion to approve the request with the staff recommendation. Seconded by Mr. Anderson, the • motion carried unanimously. Mr. Telecky stated this item would be Co �� Minutes Joint Planning Board — November 19, 2008 Page 2 • forwarded to the County Board and placed on their consent agenda December 2, 2008. 4. NEW BUSINESS 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF 7. ADJOURNMENT There being no further business the meeting adjourned at 5:39 p.m. • CJ MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 18, 2008 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m. with the following members present: Chris Kovacic, Christie Rock, John Lofdahl, Jim Haugen, Mike Flaata, Farid Currimbhoy and Chairman Otteson. Absent: None Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated October 21, 2008. Mr. Haugen moved to approve the consent agenda as submitted. Seconded by Mr. Flaata. The consent agenda was approved unanimously. 4. PUBLIC HEARINGS a) PRELIMINARY AND FINAL PLAT OF FAITH LUTHERAN ADDITION AND VACATION OF ALLEY LOCATED AT 335 MAIN STREET SOUTH Chairman Otteson opened the hearing at 5:34 p.m. with the reading of publication #7721 as published in the Hutchinson Leader on November 6, 2008. Ms. Bowers explained that Faith Lutheran Church is requesting approval of a plat and vacation of the alley to allow a future building expansion and site improvements. She stated the plat would combine the existing 10 lots into one lot to remove lot lines and allow for the proposed expansion of the church. The alley must be vacated for future construction over the easement. The church has removed the utilities that were in the alley. Additional approvals will be needed before the construction project moves forward, including a conditional use permit and site plan for the expansion. A one - stop -shop will be scheduled with the representatives from the church when they are closer to beginning the expansion. Staff recommends approval of the request with the following conditions: 1. The final plat shall be recorded after the revisions required by the McLeod County Recorder are completed to meet McLeod County requirements. 2. Additional applications and review will be required before a building permit may be reviewed and issued for the expansion, including a conditional use permit and site plan review and approval. c' (a)-5 Minutes Planning Commission — November 18, 2008 Page 2 Randy Redman, 550 Lakewood Dr., representative from Faith Lutheran Church, explained the phases of construction and the timeline. He stated there will be a Church vote in February and they are hoping to start part of the expansion next year. Mr. Lofdahl made a motion to dose the hearing. Seconded by Mr. Kovacic, the hearing closed at 5:39 p.m. Ms. Rock made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen, the motion carried unanimously. Ms. Bowers stated this item will be placed on the City Council consent agenda at their meeting held November 25, 2008, in the Council Chambers at 5:30 p.m. b) PRELIMINARY AND FINAL PLAT OF HUTCHINSON MANUFACTURING AND REZONING TO 1 -1 (LIGHT INDUSTRIAL) FROM I/C AND C-4 Chairman Otteson opened the hearing at 5:40 p.m. with the reading of publication #7721 as published in the Hutchinson Leader on November 6, 2008. Ms. Bowers explained Hutchinson Manufacturing is requesting a preliminary and final plat to combine several lots into one lot at 720 Hwy 7 West. A rezoning to 1 -1 (Light Industrial) is also requested for the 10.79 -acre site. The buildings and parking lot currently straddle several lot lines. The plat would simplify the property by eliminating the multiple lots and lot lines running through buildings and parking lot. The parcels are presently zoned I/C (Industrial Commercial), except for the westerly portion which is C-4 (Fringe Commercial). When staff became aware of the proposed platting, they recommended that the applicant apply to rezone the site, as recommended by the Highway 7 Corridor Study. The rezoning to I -1 (Light Industrial) would allow the use to become a permitted use and avoid the on -going requirement for approval of a conditional use permit for any expansions to the property. Ms. Bowers explained staff researched the previous conditional use permit conditions and all but one have been met. She commented on the landscaping and screening that has been completed and noted the southerly landscaping was to be completed after the City plans were final for the Les Kouba Parkway plan. She reported staff discussed adding a date for completion of the south side in the conditions. Staff recommends approval of the request with following recommendations: 1. The rezoning to 1 -1 would be consistent with the industrial land use guiding the Comprehensive Plan and the intent of the 1 -1 zoning district in the Zoning Ordinance. 2. The final plat shall be revised before recording to show the permanent trail easement on the northeast corner of the site. 3. Landscape and screening along the southerly line of plat shall be competed by Spring of 2009. The plan shall be approved by the City Forester and Planning Director prior to planting. 4. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. Minutes Planning Commission — November 18, 2008 Page 3 0 Discussion followed on the timing to landscape on the Southerly property line. Tom Daggett, 16057 67V Ave., Hutchinson Manufacturing, explained screening along the south has not been defined. He tried to do some of the landscaping and was told to wait until the Les Kouba plan was done. The Commission discussed the landscaping and screening that has been completed on the site. Also discussed were the plans for landscaping the southerly lot line along Les Kouba Parkway. Staff initially recommended setting a deadline on the landscaping, however feedback from the Commission was that landscaping should wait until a plan is developed for the Parkway. Mr. Exner commented on the plans and options. He stated the City has looked at this since 2005. He stated there is no money to complete Les Kouba Parkway. He explained road grade corrections must be completed and they will look at this again this winter and bring it back to the City Council. Mr. Exner suggested Hutchinson Mfg. should not do anything until the City knows what they are going to do. After discussion, the Commission unanimously recommended changing the condition for the landscaping to read "Landscape and screening along the southerly line of the plat shall be completed after the plan for the parkway is completed.' r -: Mr. Kovacic made a motion to close the hearing. Seconded by Ms. Rock, the hearing closed at 5:54 p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations changing the wording of #3 to, "Landscape and screening along the southerly line of the plat shall be completed after the plan for the parkway is completed." Seconded by Mr. Kovacic, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held November 25, 2008, in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS a) PRESENTATION OF SKETCH PLAN FOR HUTCHINSON AREA HEALTH CARE SENIOR HOUSING CAMPUS, FOR THE NORTHWEST CORNER OF CO. RD. 8 AND JEFFERSON STR. SE. 0 Ms. Bowers explained Hutchinson Area Health Care is requesting review and feedback of a sketch plan for a senior housing development on a portion of their proposed development site. The proposal shows 288 units on the westerly 15 acres of the approximately 43 -acre site. The proposal includes a variety of unit types, including long tens care, memory care, assisted living, independent living, etc., to be constructed in three phases She commented on the sketch plan and stated annexation of the property was completed in 2007. The property is presently zoned R -1 (Single Family Residential). She stated there will be many more steps in the process such as rezoning possibly to R -4 PDD. The westerly side is planned to be more densely developed. The City Comprehensive Plan c-065 Minutes Planning Commission — November 18, 2008 Page 4 designates this project is ready for development. This plan is more dense than the Comp plan recommends. There will need to be an amendment to the Comp Plan to mixed use residential from traditional residential neighborhood. Staff would recommend rezoning only the westerly portion of the site. She explained staff reviews roads through the site. Ms. Bowers also commented on the County Engineer's concerns of allowing Calgary Lane access to Airport Rd. The utilities are sized for this type of development. A Planned Development District will require open space. Additional information will be needed to determine the amount of open space. Staff would recommend a parkland contribution instead of parkland. Discussion followed on the possibility of a trail system through the development to tie in to the existing trails. There was also discussion on the need for access for emergency vehicles around the buildings. Calgary may need to be a private road into the development without access to the Airport Rd. Mr. Exner commented on the County recommendations. He explained Sherwood Street would be the collector street to Edmonton. The County wants to limit the access onto Airport Rd. He reported traffic counts may increase on Airport Rd. with the ring road construction being completed next Fall. Access management is difficult with the increase in traffic. Cary Linder, HAHC, Linda Krentz, Nursing home, Dan Neudecker, architect, were present to answer questions. ® The applicants provided additional detail on anticipated private bank bonding for the project, the overall development plans, unit types and levels of care, the State moratorium process, and the aging in place concept. They are very optimistic about their State ranking and hope to break ground in September 2009. The Commission discussed the proposed density and noted a desire for additional green space and trail connections. Also discussed was access and traffic onto Airport Road. The applicants stated that the review recommendations of the County Engineer are not issues for them and the items can be accommodated in the plan. Commissioners discussed the need for green space. Mr. Linder explained residents will not need the parking spaces. The remaining parcel will be less dense. He stated they are negotiating the southern 17 acres of the Southwind development. Discussion followed on creating parks and walking paths. Mr. Linder explained the setting will include green space and they would like connectivity with City trails to invite public to use the trail for more activity for seniors. Ms. Bowers explained we expect the Southwind property will be included in the property calculations. Overall, the Commission was very supportive of the project and encouraged it to move forward through the development planning process. b) DISCUSSION OF SOIL AMENDMENT PROPOSAL, PRESENTED BY MARK SCHNOBRICH, CITY FORESTER t* CD ° �5 Minutes Planning Commission — November 18, 2008 Page 5 Ms. Bowers commented on the soil amendment proposal presentation by the City Forester Mark Schnobrich. Mr. Schnobrich explained the need for soil amendment when there is development on property. The Tree Board recommended Mr. Schnobrich bring this to the Planning Commission for input. Staff discussed the need for amending soils on lots with new construction. Generally staff agreed that soil amendment is important for a variety of environmental reasons, however also discussed was the concern about adding another cost to constructing new homes in a difficult housing market. Also discussed were possible options to require soil amendment for trees planted through the Energy Trees program. Staff also discussed other opportunities to encourage soil amendment, without making it a requirement. Mr. Schnobrich gave a presentation on "Protecting Soils, is Hutchinson ready". He commented on a memo from John Paulson, Environmental Regulatory Specialist, on the problems here and what has been done in other communities. This is not a new concept. Ripping the soils will reduce the compaction. Some communities have tree preservation ordinances. Mr. Schnobrich explained the process of developing the fields and explained cost benefits. Discussion followed on the possibility of writing an ordinance to regulate the developments. There was discussion on the need to provide the developers, contractors and ® public, proof that soil amending works. Ms. Bowers stated goals should be set. Staff is looking for direction to pursue a soil amendment. The Commissioners agreed staff should move forward with the plan. 6. OLD BUSINESS COMMUNICATION FROM STAFF 8. ADJOURNMENT There being no further business the meeting adjourned at 7:18 p.m. �0 5 Page 2 of 2 . TO ALL MDRA MEMBERS: In our ongoing efforts to build momentum and broad based support for our 2009 legislative Initiative regarding handling fees, please pursue having the attached sample resolution to be acted upon favorably by your local city council and /or county board In the next 6 -8 weeks. The more of these we have, the better we can demonstrate to legislators the need to address and pass our legislation. Public deputies are best positioned to act on this request, but private deputies should also give serious consideration to this request as well. If you have questions, contact MDRA lobbyist Jim Hirst at jimhirst@hotmail.com and submit passed resolutions to him as well at Hirst & Associates, 600 East 16 Street, Minneapolis, MN 55404. Our thanks to you all In advance for your attention to this important part of our overall effort! • 0 12/15/2008 (P C-0 Resolution No. 13511 • RESOLUTION SUPPPORTING MAINTENANCE OF LOCAL TITLE AND REGISTRATION SERVICES WHEREAS, the State of Minnesota established a public /private deputy registrar system to provide citizens convenient locations to conduct title registration services for motor vehicles and DNR recreational vehicles; and, WHEREAS, the State of Minnesota in 1949 established a user service fee on motor vehicle transactions to be retained by the deputy registrar to defray the cost of providing the local service; and, WHEREAS, the State of Minnesota has shifted increased costs and responsibilities onto the deputy registrar such as regular replacement schedules of computers and associated electronic equipment, printing of previously supplied state forms, and expanded auditing tasks with additional risks and potential liability that was previously the responsibility of the State; and, WHEREAS, the State of Minnesota now competes with deputy registrar offices for the retention of some user fees that were traditionally retained primarily by deputy registrars; and, WHEREAS, collectively the deputy registrar system handles over one billion dollars of • state funds for the State of Minnesota annually on a cash basis only with considerable risk whereby dishonored checks are the responsibility of the deputy registrar in the full amount tendered after remitting the bulk of those funds to the State; and, WHEREAS, the user service fee that should fully support the cost for providing motor vehicle transactions no longer covers the operational costs to maintain most deputy registrar offices. Public deputy registrars must use property tax levy proceeds to subsidize this service. Rural areas with lower volumes are in jeopardy of losing service. NOW, THEREFORE, BE IT RESOLVED that the Hutchinson City Council supports the State Legislature authorizing the acceptance of more secure alternative payments at deputy registrar offices; and to achieve a greater retention of existing fees or a user service fee increase in the year 2009 to maintain local title and registration service to the citizens of Minnesota. Passed and adopted this 23rd day of December , 2008 ATTEST: Steven W. Cook, Mayor • Plotz, City Administrator c' (b) 1 . PUBLICATION NO. ORDINANCE NO. 08 -0520 AN ORDINANCE AMENDING ORDINANCE NO. 07 -0464 ESTABLISHING PUBLIC ARTS COMMISSION §31.31 PUBLIC ARTS COMMISSION. (A) Establishment. (1) A Public Arts Commission is hereby established. (B) Purpose. The purpose of the Public Arts Commission shall include but not be limited to: (1) Establishing standards and guidelines for donations of public art to the City of Hutchinson; (2) Establishing the procedure for the maintenance of gifts of public art; (3) Evaluating funding sources, including public funding, for arts projects; (3) Determining the process of accepting or declining gifts of public art; (4) Establishing guidelines for the branding, naming and placard placement on gifts of public art; and • (5) Ensuring that obsolete gifts of public art are properly disposed of; (6) Providing forums to discuss public arts and/or architecture influences of projects. (C) Composition. (1) The Commission shall be composed of €we seven members, feef six of whom shall serve staggered three - year terms and one of whom shall be a member of the City Council. Commission members shall be appointed by the Mayor with Council approval. The Director of Planning/Zoning/Building and the Director of Parks/Recreation /Community Education shall be ex- officio members. (D) Duties. (1) The Public Arts Commission shall act in an advisory capacity to the City Council for the City and shall make recommendations to the City Council on issues regarding public art within the city limits. (2) The Public Arts Commission may develop and implement policies and procedures, as necessary, to meet the purpose and objectives of the Commission. Adopted by the City Council this 23`" day of December, 2008. ATTEST: 0 Gary D. Plotz, City Administrator Mayor Steven W. Cook W RESOLUTION NO. 13509 • APPROVING A COMPREHENSIVE PLAN AMENDMENT FOR PROPERTY LOCATED AT THE NORTHWEST CORNER OF AIRPORT ROAD AND JEFFERSON STREET S.E., FOR HUTCHINSON AREA HEALTH CARE WHEREAS, Hutchinson Area Health Care has requested a Comprehensive Plan amendment to reclassify 43 acres located at the northwest corner of Airport Road and Jefferson Street S.E. to Mixed Use Residential for a senior housing campus development, and WHEREAS, the staging plan is requested to be amended from Neighborhood Residential to Mixed Use Residential to allow development of senior housing with a residential density between 5 — 18+ units per acre, and WHEREAS, the future land use map is also requested to be amended to change the property from "Limited Development District" to "Mixed Use Residential ", WHEREAS, the property affected by the amendment is presently legally described as: Beginning at the southeast comer of Section 7, Township 116, Range 29, thence west along the south line of said Section Seven (7), 2476 feet to a point marked by a stone set in the public road; which is 1376.2 feet east of the west line of the East Half of the Southwest Quarter of said Section 7; thence north 778.6 feet to a point marked by an iron pipe 1376.2 feet east of the west line of the East Half of the Southwest Quarter of said Section 7; thence East parallel to the south • line of said Section Seven (7) 2377.1 feet to the center line of a public highway, known as the Hutchinson and Glencoe road; thence southeasterly along the center line of said road to the south line of Section Eight (8) Township One Hundred Sixteen (116), Range Twenty -nine (29); thence west along the south line of said Section Eight (8) 264 feet to the place of beginning, now known as lot Twelve (12) of "AUDITOR'S PLAT OF SECTION 7, TOWNSHIP 116N, RANGE 29W" and Lot Two (2) of "AUDITOR'S PLAT OF THE SOUTH HALF OF SECTION 8, TOWNSHIP 116 NORTH, RANGE 29 WEST ". EXCEPTING THEREFROM THE FOLLOWING: That part of Lot 12 of "AUDITOR'S PLAT OF SECTION 7, TOWNSHIP 116N, RANGE 29W' and that part of Lot 2 of "AUDITOR'S PLAT OF THE SOUTH HALF OF SECTION 8, TOWNSHIP 116N, RANGE 29W' described as follows: Commencing at the southeast corner of said Section 7; thence West, assumed bearing, along the south line of said Section 7, a distance of 475.56 feet; thence North 490.12 feet to the point of beginning of the land to be described; thence continuing North 288.48 feet to the north line of said Lot 12; thence East, along said north line, 383.32 feet to the center line of County Highway No. 25; thence southeasterly, along said centerline, 317.70 feet to a point bearing East from the point of beginning; thence West 516.38 feet to the point or beginning; and, WHEREAS, the Planning Commission has reviewed said request at a duly called public hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, that it should and hereby does approve the request by Hutchinson Area Health Care to amend the Comprehensive Plan to reclassify 43 acres at the northwest comer of Airport Road and Jefferson Street S.E. to "Mixed Use Residential ", with the following the findings and conditions stated: (CC� Resolution #13509 Comprehensive Plan Amendment Northwest Corner of Airport Rd. and Jefferson St. S.E. • City Council - December 23, 2008 Page 2 1) The staging plan map shall be revised from "Traditional Residential Neighborhood" to "Mixed Use Residential', 2) The future land use map shall be revised from "Limited Development District' to "Mixed Use Residential". 3) The City has examined the impact on community needs and systems, such as the transportation system, the sewer and water system, water quality, housing needs, parks, land supply and demand, and the fiscal impact on the City and finds that the increased density would be compatible with community infrastructure and systems. 4) Utilities are adjacent to the site and would be adequate for the proposed density. 5) The transportation system would be adequate for the proposed density, due to its location on a County Arterial road, subject to making the improvements required by the County Engineer. 6) The City has a limited amount of land designated for Mixed Use Residential that would allow the higher density needed to facilitate the development of senior housing. 7) The plan amendment would allow for the creation of additional senior housing, which is a growing community need due to a demographic shift toward an increasing older adult population. Adopted by the City Council this 23` day of December, 2008. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor • X10 • MEMORANDUM DATE: December 17, 2008 for the December 23, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: COMPREHENSIVE PLAN AMENDMENT TO CHANGE LAND USE DESIGNATION FOR THE NORTHWEST CORNER OF AIRPORT ROAD AND JEFFERSON STREET S.E. FOR SENIOR HOUSING DEVELOPMENT, REQUESTED BY HUTCHINSON AREA HEALTH CARE Background: Hutchinson Area Health Care (HANG) is requesting a Comprehensive Plan amendment to allow a higher residential density than is identified in the City's Comprehensive Plan for a future senior housing campus development on a 43 acre site at the northwest comer of Airport Rd. and Jefferson Street S.E. The Comprehensive Plan identifies the land use • designation as Neighborhood Residential, which allows 3 -5 residential units per acre. The requested change is for a Mixed Use Residential designation, which would allow 5 -18+ units per acre. Additional information is contained in the attached Planning Commission staff report and attachments. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their December 16, 2008, meeting. There was no one from the public who spoke on the item, other than the applicant. The Commission discussed the ownership of the property and whether the property to the north is owned by HAHC. Staff stated that the adjacent property is not owned by the applicant and the amendment is for the 43 -acre property only. Also discussed was the timing of the rezoning, which would be requested by the applicant when they are ready to move forward. The applicant discussed the timing of the project and the process to transfer funding for the 120 beds from Burns Manor. After concluding discussion, the Commission unanimously recommended approval of the amendment to the Comprehensive Plan. Recommendation: The Planning Commission unanimously recommended approval to amend the Comprehensive Plan to change the use to a Mixed Use Residential designation with the findings and conditions in the attached resolution. • VC1 DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Plannin Commission From: Brad Emans, Dolf Moon, Dave Roasted, Miles Seppelt, Mike Solin Jean Ward, Jud Flemmin John Webster, John Olson, Lenn Rutled K Dimler, Kent Exu , John Paulson, Mark Schnobrich, Marc Sebora, Gar Plot z, Ken Merrill, Jim Popp, Dan Hatten, Dick Na Rebecca Bowers and Bonnie Baum z ( Persons in attendance at Plannin Staff Meetin in bold Date: December 4, 2008, for December 16, 2008, Plan nin Commission Meetin Application: COMPREHENSIVE PLAN AMENDMENT TO CHANGE LAND USE DESIGNATION FOR THE NORTHWEST CORNER OF AIRPORT ROAD AND JEFFERSON STREET S.E. FOR SENIOR HOUSING DEVELOPMENT� REQUESTED BY HAHC X113 12 1 3 111 34M]XV Hutchinson Area Health Care (HABC) is re a Comprehensive Plan wnendment to allow a hi residential densit than is identified in the Cir Comprehensive Plan for a future senior housin cam-pus development on a 4 3 acre sl te at the northwest comer o f Airport R d. and Jefferson S treet S. E. The Comprehensive Plan identifies the land use desi as Nei Residential, which allows 35 residential units per acre. The r chan is for a Mixed Use Residential desi which would allow 5-1,8+ units per acre. The sub propert is identified below: A sketch plan for the westerl 15 acres of the site was presented to the Plannin Comniission and Cit Council in November 2008. The sketch plan proposed 288 units on 15 acres on the westerl pat-t of the propert which would be approximatel 19 units per acre. The amendment is re for the entire 43 acre site to allow HAHC flexibilit in developin the later sta HAHC has indicated that the easterl portion of the site would be lower densit and include various lower densit residential housin t such as twinhomes and townhomes. Planning Commission —12 -16-08 Comprehensive Plan Amendment Page 2 Level of City Discretion in Amending the Comprehensive Plan The City has a high level of discretion in approving amendments to the Comprehensive Plan. The land use guide plan and staging plans are major elements of the City's Comprehensive Plan. The plans are the long -range planning tools that indicate what type of development should occur on all land within the City and identifies future development and growth. The Council may guide property as it finds necessary to protect and promote the general health, safety and welfare of the community. Additionally, the Plan may be amended to reflect changes to development patterns and to meet City's goals. In this case, amending the plan would allow greater density and encourage development of the property for senior housing. The Comprehensive Plan amendment is an important step in allowing the development to move forward. Future steps, such as rezoning and platting, must be consistent with the City's Comprehensive Plan. Comprehensive Plan Maps There is some inconsistency between the staging plan and the future land use map in the Comprehensive Plan, primarily in the southeast comer of the city's growth boundary. Typically the staging plan and future land use maps match, however the subject property is identified differently on the maps. The staging plan identifies the property as "Traditional Residential Neighborhood ", and the future land use map shows the property as "Limited Development District ". As the future planning maps should be consistent, both the staging plan and future land use maps should he revised to reflect the requested future land use as "Mixed Use Residential ". • The Staging Plan identifies the timing for development based upon utility availability along with the allowed density and type of development (such as residential or commercial). The HAHC property is identified on the Staging Plan as "Traditional Residential Neighborhood" with the potential for utility extension and development between 2005 — 2010. Analysis: In reviewing Comprehensive Plan amendments, the City should consider the broader impact on community needs and systems, such as the transportation system, the sewer and water system, water quality, housing needs, parks, land supply and demand, and the fiscal impact on the City. Staff is supportive of the requested amendment and finds that the increased density would be compatible with community infrastructure and systems. Utilities are adjacent to the site and would be adequate for the proposed increased density. The transportation system would be adequate for the higher density, subject to making the improvements required by the County Engineer noted in the sketch plan review. Additional review will be needed on the layout of the roadways internal to the development and the connections to the public streets and trails. The plan amendment would allow for the creation of additional senior housing, which is a growing need due to demographic shifts toward an increasing older adult population. Staff also notes that there is a limited amount of land designated for Mixed Use Residential that would allow the higher density needed to facilitate the development of senior housing. As stated in the sketch plan review, there is insufficient detail at this stage for staff to review the development for compliance with the subdivision regulations, zoning ordinance requirements, utilities, grading, stormwater requirements, parking, setbacks, or landscaping, etc. These items will be reviewed upon submittal of the required applications for the rezoning, conditional use permit, planned development district plan, preliminary plat, and final plat. 6 cal Planning Commission — 12 -16-08 Comprehensive Plan Amendment Page 3 • Requested Action: After holding the public hearing and taking public comment, The Planning Commission should provide a recommendation to the Council on the requested Comprehensive Plan amendment as identified on the attached resolution to: Adopt the attached resolution approving an amendment to the City's Comprehensive Plan with the following changes for the subject property: 1) Revise the designation on the staging plan from "Traditional Residential Neighborhood" to "Mixed Use Residential ", and 2) Revise the future land use map from "Limited Development District" to "Mixed Use Residential" The attached resolution contains draft findings for approving the Comprehensive Plan amendment. The Planning Commission may wish to amend the conditions based upon discussion at the meeting. Attachments: HAHC Letter Requesting Amendment Land Use Guide Plan Staging Plan • L J cc �I Hutchinson Area Health Care Hutchinson Community Hospital Burns Manor Nursing Home • Dassel Medical Center 1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000 December 4, 2008 Hutchinson City Planning Commission RE: Comprehensive Plan amendment Dear Planning Commission Members: Hutchinson Area Health Care (HAHC) requests an amendment to the City Comprehensive Land Use plan to change the 40 acre parcel designated for the Senior Care Campus from Neighborhood Residential (3 -5 units per acre) to Mixed Use Residential (5 -18+ units per acre). The change would allow higher density housing units. This category is to accommodate towaomes, apartments, duplexes and other multi - family developments. Please notify us of the expected timeline and further information required. • Thank you in advance for approval of this request. Sincerely, HUTCHINSON AREA HEALTH CARE Linda Krentz, Burns Manor Nursing Home Administrator On behalf of Mary Ellen Wells, President/ CEO LK:sh U ('01G) I Fi 11 Stag'imng Plan Hutchinson, Minnesota C3 2000-2006 C3 2005-2010 C3 201 x-2015 2015 A �- Trackonal Res0dental Nei Mixed Use Residentiao Mobfie Home Park A Ewsiness Downtow-vi C rim m ® rm a] Buwnass Park Urban Commercial Do-si Zorra FU b1i C Industrial Parkiopen Space Future ParkAD, Space Open Watiar ---------- Gi y Boundar Urban Bandar Major Rand Future Road N A 3600 0 3600 Foat k=f k=J Fhmpmma o L k, i Sk.&: ma wmd J9 I&L 4 00411WI RIM [WIVI 'pit m4 N Hassan Valle Tow, nshimp I Future Land Ilse Southeast Quodron# Hutchinson, Minnesota [7 Agmu"Umf TO'n"ditkh -,ftl Rvpi& embad KWIqhb*rh**d mlxcd I 13C RWOWAMOCA MabOv He nm PQFk Wn;**d D*v@k;pnwnt Dwti*t L— A ukurct Ommim i swine$ pqrk Comp rcol Urban Conn Pc lad Oeivet Zone Oubtw IndmFmal padeMpam SpCC a Open Watqr I*Cvon Ling IOWy,114410 6&%. CAY soundaf Lktmn Bandar 4 A boo 0 Foot 1� RESOLUTION NO. 13510 RESOLUTION APPROVING A VARIANCE TO CONSTRUCT AN OBSERVATION BUILDING UP TO THE FRONT PROPERTY LINE WHERE 30 FEET IS REQUIRED LOCATED AT THE WILDLIFE SANCTUARY AT 700 LES KOUBA PARKWAY Whereas, Gopher Campfire Club, property owner, has requested approval of a variance to allow construction of a 16' x 24' observation building up to the front property line where 30 feet is required with the following legal description: Legal Description: All that part of the Southeast Quarter of the Southeast Quarter, Section 36, Township 117, Range 30, lying south and west of the Right of Way of the Chicago Northwestern Ry as at present located over and across the above described land. Whereas, the Planning Commission met on December 16, 2008, and held a public hearing on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the variance, subject to the following findings and conditions: 1. The standards for granting a variance have been met, including a finding of undue hardship and uniqueness due to the proposed placement of the building on the fence line, the location of the • 100 year flood plain, and the use of the building for observation of animals at the sanctuary. The characteristics of the property were not created by the applicant and the proposed observation building would not alter the character of the locality. 2. The building improvement including ramp shall be setback 5 feet from the lot line to allow additional space for safety and pedestrians to stand off the roadway 3. Construction of the building shall meet all other standards in the Zoning Ordinance, with the exception of the variance granted. 4. Building must be placed on Gopher Campfire property no portion of the building will be allowed in public right of way (such as overhangs, steps, ramps, etc.) 5. A door with windows shall be installed on the north side of the building to allow sight line out of the building. 6. There must be access to the building for emergency services. 7. Building must meet Building Code and handicapped accessibility regulations. 8. Approval of a building permit is required before any construction. Adopted by the City Council this 23r day of December, 2008. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor F , U (C\ 0 MEMORANDUM DATE: December 16, 2008 for the December 23, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: FRONT YARD SETBACK VARIANCE FOR CONSTRUCTION OF AN OBSERVATION BUILDING AT THE WILDLIFE SANCTUARY, 700 LES KOUBA PARKWAY N.W., REQUESTED BY GOPHER CAMPFIRE CLUB Background: The Gopher Campfire Club applied for a variance to allow construction of an observation building up to the property line at the wildlife sanctuary at 700 Les Kouba Parkway. The property is zoned R -1, which requires a 30 foot front setback. Refer to the attached aerial photo and plans attached to the staff report for the location. The proposed location would be adjacent to the fence on Les Kouba Parkway and would be just outside the 100 year flood plain. Additional information is contained in the attached Planning Commission staff report and attachments. • Planning Commission Meeting: The Planning Commission held a public hearing and considered the variance request at their December 16, 2008, meeting. There was no one from the public who spoke on the item, other than the applicant. The applicant brought a revised plan to the meeting that showed revised building plans and a setback of 5 feet from the building wall to the lot line. The revised proposal shows the handicapped ramp relocated to the front/north side of the building, with the ramp within the 5 -foot setback. The Commission discussed the hardship related to the flood plain. It was discussed that the 16' x 24' building could be constructed to meet the setback and the building could be elevated to comply with flood plain requirements. Staff stated there is approximately 50' to the flood plain from the lot line. The applicant stated they want to keep the building close to the road to avoid taking up area for the animals and feeding area. Building Code requirements for exiting and accessibility were also discussed. Staff stated that Code items would be reviewed at the time of building permit and after complete plans are submitted. The Commission discussed the revised plans and how much space should be recommended between the building and the roadway. After additional discussion, the Commission recommended the draft resolution be revised to require a minimum 5' setback, with all improvements including the ramp meeting the 5' setback and to remove the condition requiring two doors. Recommendation: The Planning Commission unanimously recommended approval of the variance with the • findings and conditions in the attached resolution. (� (C�)- DIRECTORS REPORT - PLANNING DEPARTMENT - To: Huftbinson Plannin Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles ppelt, Mike Sol in Jean Ward, Jud Remmin John Webster, John Olson, Lenn Rutled K Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gar Flog, Ken Mem'fl, Jim Popp, Dan Hatt en, Dick Na Rebecca Bowers and Ronnie fan metz (Persons in attendance at Plannin Staff Mectin (in bold) Date: December 5, 2008, for December 16, 2008, Plannin Commission Meetin Application: FRONT YARD SETBACK VARIANCE FOR CONSTRUCTION OF AN OBSERVATION BUILDING AT THE WILL SANCTUARY, 700 LES KOUBA PARKWAY N.W., REQUESTED BY GOPHER CAMPFIRE CLUB Applicant: Gopher ' ampfire Club, Represented b Skip Q uade The Gopher Campfire Club is re a. variance to allow constrUCtion of an observation buiidin up to the propert line at the wildlife sanctuar at 700 Les Kouba Parkwa The propert is zoned R-1, which re a 30 foot front setback. The re variance is to allow the 30 foot setback to be reduced to 0-feet. Refer to the attached aerial photo for the location. The location would be adjacent to the fence -on Les Kouba Parkwa and would be j ust outside the 100 y ear flood plain. Vari2nce Gopher Campfire Club Observation Buildin PI annin Commission —December 16, 2008 Pa 2 GENERAL INFORMATION Existin Zonin Propert Location Imo Size, Existin Land Use: Adjacent Land Use And Zonin Comprehensive Land Use Plan: Zonin Histor App Ilicable Re Anal R-1 .(Sin Famil Residential) 700 Les Kouba. Parkwa 22.3 acres, Privatel Owned Wildlife Sanctuar Industrial/Commercial and Parkland ark/ pen space Gopher' CarnpfiTe provided a Draina and Utilit Easement for the installation of a sfor mwater pipe that will outlet into the Sancturar northeasterl basin in 2007. A new fence was installed in 2008. Sections 154.056 and 1. 54.167, Cit Code Gopher ,Campfire Club is re a variance to construct an observation buildin up to the propert line alon Lc s Kouba Parkwa in order to utilize the buildin as a portion of the fence. As the Zonin ordinance re front setback in the R- I DistTict of 30 feet to the propert line, a vairiance is- re The existin buildin would -be removed and a new 16' x 24' buildin would be constructed up to the fence line to allow entrance directl into the buildin The proposal is for the buildin to become part of the north fence line and replace the older scction of the fence shown below. 44, o Variance G=opher Campfire Club Observation Building Planning Commission — December 16, 2008 • Page 3 Variance: hi order to grant a variance, the request must meet the standards for granting a variance, including a finding of undue hardship. Undue hardship is a legal standard set forth in MN Statute that means that the property cannot be put to a reasonable use without the variance. This factor means the landowner would like to use the property in a particular reasonable manner but cannot do so under the rules of the ordinance. It does not mean the land cannot be put to any reasonable use whatsoever without the variance. The second undue hardship factor is the plight of the landowners is due to circumstances unique to the property not created by the landowner. The uniqueness generally applies to physical characteristics of the property and not to personal considerations of the landowner. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Thirdly, the variance, if granted, will not alter the essential character of the locality. The applicant states the hardship as the building must be on the north fence line to accommodate public viewing and due to the close proximity to the flood plain. Staff Recommendations: Staff discussed the proposal at the December h` staff meeting. There was some confusion regarding the property line and the placement of the fence as the applicant did not provide a survey to show the location • of the buildings, or the new fence, in relation to the property line. Engineering staff confirmed that the new fence is just behind the property line on Gopher Campfire property (see attached aerial). The City had a boundary survey prepared for the property in July, however it shows the old fence location and does not show any buildings. At the meeting, staff discussed the proposal and recommended several changes to the applicants request to address concerns about having the building so close to the lot line and Les Kouba Parkway. One of the main reasons for front yard setbacks is to provide a safety buffer between roadways and buildings to reduce the danger to people. Staff recommends that the building be setback further from the lot line and roadway by adding a small section of fence at a 90 angle to the existing fence to allow additional space for safety and pedestrians to stand off the roadway. Additionally, staff recommends that there be an entrance door with windows on the north side of the building. In reviewing the request, staff finds that the request is unique due to the proposed placement of the building on the fence line, the location of the 100 year flood plain, and the need to use the building for observation of the animals at the sanctuary. Staff does not object to the variance, provided safety concerns are addressed. Staff requests feedback from the Commission on the request. The following conditions are recommended by staff: 1. The standards for granting a variance have been met, including a finding of undue hardship and uniqueness due to the proposed placement of the building on the fence line, the location of the 100 year flood plain, and the use of the building for observation of animals at the sanctuary. The characteristics of the property were not created by the applicant and the proposed observation • building would not alter the character of the locality. 2. The building shall be setback feet from the lot line and roadway by adding a small section offence at a 90 angle to the existing fence to allow additional space for safety and pedestrians to stand off the roadway. (Additional information needed) (S ()'�' Variance Gopher Campfire Club Observation Building Planning Commission — December 16, 2008 • Page 4 3. Construction of the building shall meet all other standards in the Zoning Ordinance, with the exception of the variance granted. 4. Building must be placed on Gopher Campfire property no portion of the building will be allowed in public right of way (such as overhangs, steps, ramps, etc.) 5. There must be two entrance doors in the building. A door with windows shall be installed on the north side of the building to allow sight line out of the building. 6. There must be access to the building for emergency services. 7. Building must meet Building Code and handicapped accessibility regulations. 8. Approval of a building permit is required before any construction. Cc: Skip Quade Gopher Campfire Club • is U �C Ll JR ru AW-AWA WrAw An V4,60d d`R T u s5 � SOL imp 4�o 1 i - I w �. T'fi ws pw IL ilk +° J„:.r OP oj_ le r _ .- w Gn � r i VW- LES KMJIRA PARX C GNCEPITUAL-PL AN b o, - Y � � e if W s or lk r� r 0 0 O -� � RFJ"IP YI RN1P FENCE 3 LEFT ELEVATION '6 BC4E: VA' . 1 +0' v 0 /1RIGHT ELEVATION E 1 2 1- . 1,4 . P0' G) _5t ELEVATION �ALl W' L -0' oQ❑ non 4CIG Y aF m Mori d FRONT ELEVATION m m — rTlI AL - ._ _4 WINDOW l .. JIB �I —AIL = —_ ® O -� � RFJ"IP YI RN1P FENCE 3 LEFT ELEVATION '6 BC4E: VA' . 1 +0' v 0 /1RIGHT ELEVATION E 1 2 1- . 1,4 . P0' G) _5t ELEVATION �ALl W' L -0' oQ❑ non 4CIG Y aF m Mori d FRONT ELEVATION 0 0 OF WARRANTI[5 W/LOCAL CODE vERIFY 5LOPE R P TO DOOR m a �a U_V O ry T 24' 0' 46'x48' 49'x48' 49x49' PICTURE WIT PIOTUP WIT PIGTURE UNIT :x4 PRErUT 5TUD5 • 16' OC. INTERIOR FIWIS TO M DETERMINED o O y 0 x mU a m RAMP TO DOOR VERIFY SLOPE Z LF LOCAL CODE W HMO RAIL PER OODE B' 9' ]4' 0' D FLOOR PLAN scam, la' . 1'-0' 5' 4' B s CI3 rr I QOq ! r td 3 R 3 U D rc4� r 7 Z N A -3 5' n An Economic Development Authority MEMORANDUM Date: December 11, 2008 To: Honorable Mayor & City Council From: Miles R. Seppelt, EDA Director RE: Correction to Development Agreement with Customer Elation A discrepancy has been discovered in the legal agreements the city has with Customer Elation, our newest company in the industrial park. We have three agreements with the company that address Job creation, wages and benefits. Two of the three agreements (the Grant Agreement the city has with the State and the Agreement for Loan of Small Cities Development Program Funds indicate that the company, in addition to cash wages, is required to provide its employees with benefits valued at least $1 per hour. The City's Development Agreement however states a benefit level of $1.25 per hour. This is an error. The stated amount in the citys Development Agreement should be a benefit level of $1 per hour so that it matches up with the other documents. Council action is being requested to correct this error so that all the legal documents agree with each other. This is being placed as a consent agenda item for the December 23 meeting of the City Council. I will be in attendance should any questions arise. Please feel free to give me a call at 234 -4223 if you have any questions or need additional information. • Thank you for your time and consideration. (,tj) r� L Hutchinson Fire Department To: Mayor and City Council From: Chief Emans Re: 2009 Hutchinson FD Officer Appointments Date of Council Meeting: December 23, 2008 Council Action Required Under: Consent Agenda I would like to request the Hutchinson City Council appoint the following fire department officers for the year 2009. Casey Stotts — Assistant Chief Mike Craig — Battalion Chief / Training Jim Popp — Battalion Chief / Equipment Randy Abelson — Lieutenant / Ladder I Tom Wurzberger — Lieutenant / E -3 Mark Alberts — Lieutenant / R -5 Mike Schumann — Lieutenant / E -7 0 Jeff Shufelt — Safety Officer I have attached an explanation of the officer's area of responsibility. As always, if you have any questions, feel free to contact me at 234 -4211. • ve-) 9 2009 Hutchinson Fire Department Appointments • Assistant Chief Casey Stotts will be responsible for the training budget, equipment budget, management /operations, employee reviews, and response; • Battalion Chief Mike Craig will be responsible for training of the firefighters, personnel records, employee reviews, and response; • Battalion Chief Jim Popp will be responsible for all equipment purchases, equipment maintenance, equipment • testing, employee reviews, and response; • Lieutenant Bandy Abelson will be responsible for the training and maintenance of Ladder 1, Decontamination Trailer, and the Regional Medical Disaster /Supply Trailer and response; • Lieutenant Tom Worzberger will be responsible for the training and maintenance of Engine 3, Tanker 4, and Tanker 6 and response; • • Lieutenant Mark Alberts will be responsible for the training and maintenance of Rescue 5, Rescue 8, Six- Wheeler & Trailer, Rescue Boat, Motor and Trailer and response; • Lieutenant Mike Schumann will be responsible for the training and maintenance of new Engine 7, On-Call Command Vehicle, Hazardous Material Trailer, and Command Trailer, and response; • Safety Officer Jeff Shufelt will be responsible for on -scene firefighter safety, accountability on- scene, rapid intervention on- scene, OSHA safety education, and firefighter safety education; (. r,( 0 MEMORANDUM DATE: December 16, 2008, for the December 23, 2008 Council Meeting TO: Hutchinson City Council CC: Gary Plotz, City Administrator and Marc Sebora, City Attorney FROM: Rebecca Bowers, Planning, Zoning, and Building Director SUBJECT: LEASE RENEWAL FOR SENIOR DINING FACILITY AT EVERGREEN SENIOR APARTMENTS Attached is the proposed 2009 lease renewal with Lutheran Social Services for the senior dining site at Evergreen Apartments for the Council's consideration. The attached lease contains the same terms as 2008, including a lease payment of $1,000 a month with a 60 day written notice to terminate. The $1,000 monthly rent has been covering operating expenses for the facility. This year, the facility started to generate revenue from rentals for special events and due to decreased utility costs after the renovation. Requested Action: Approval to execute the attached lease with Lutheran Social Services to rent the senior dining site at Evergreen Apartments. • LEASE AGREEMENT This agreement is made and entered into by and between the City of Hutchinson, a Minnesota municipal corporation,("Lessor") and Lutheran Social Service Senior Nutrition Program ("Lessee') for Lessee to use the premises described as Senior Center, Evergreen Apartments, 115 Jefferson Street, Hutchinson, MN 55350 1. Term. This lease shall be in effect for the calendar year 2009 and renewable annually thereafter until either party provides 60 days written notice of intent to terminate. 2. Reimbursement. There shall be monthly payments of $1000.00 paid to the Lessor for reimbursement of utilities and maintenance expense directly associated with Lessee's use of the premises. 3. Use of the Premises. Lessee shall have the right to use the dining area from 9:45 a.m. to 1:00 p.m. and the kitchen from 6:00 a.m. to 2:00 p.m., or reasonable time of completion daily, Monday through Friday. In the event the Lessor must unavoidably use the premises during these hours, the Lessee shall be notified two weeks in advance and provide an acceptable alternate option if available. • 4. Repair/Maintenance/Utilities. A. The Lessor will be responsible for major housekeeping chores, such as cleaning bathrooms, washing windows, scrubbing kitchen floors and shoveling snow at main entrance. B. The Lessee will conduct daily light housekeeping as follows: sweeping of floor daily, taking out garbage, recycling ('Lessor provides container), wiping down cupboards, shelves, countertops, dishwasher, freezers, refrigerators, keeping stoves and ovens in clean order (inside and out), keeping items off the floor space, keeping kitchen in generally good appearance and in neat order and shoveling snow at kitchen entrance. Utility payments to the vendors shall be the responsibility of the Lessor. • 5. Lessee Property. All goods, foodstuffs, fixtures, equipment and personal property of the Lessee shall remain the property of and reserved for the Lessee at all times. Any damage/disappearance, mysterious or otherwise, during the Lessor's use of the premises shall be the Lessor's responsibility to reimburse Nutrition Services, Inc 6. Lessor Provided Trade Fixtures. The Lessor shall provide oven, washing and storage fixtures as well as place settings, table and chairs, and cleaning utensils for meal site operation at the level described in "special conditions ". This property remains the Lessor's if provided at the Lessor's expense. CO (--0 7. Insurance. The Lessee agrees to carry personal property insurance to cover all its contents and personal property on the leased premises. S. Assigns. The terms and agreements of this lease shall extend to and bind the heirs, assigns and executors of both parties. 9. Food License. The Lessee will maintain a Minnesota Food License for program operations only. The Lessor is responsible to ensure that any other food preparation activities in the facility are in compliance with Minnesota State Law. 10. Special Conditions. A. The Lessee will maintain telephone service for program use only. The Lessee will pay for long distance telephone calls made by program staff. B. The Lessor will provide adequate place settings and other trade fixtures for an average meal service capacity of 75 persons. In witness whereof both parties have executed this agreement with their signature below as dated. LESSEE • Monica Douglas, S ' r Program Director Lutheran Social Servrce Senior Nutrition Program I�- ! a,A Date 0 LESSOR Gary D. Plotz City Administrator Steven W. Cook Mayor I Y • C City of Hutchinson LI Snow Removal and Ice Control Policy • V City of Hutchinson Snow Removal and Ice Control Policy Purpose of this Policy The City of Hutchinson recognizes that assuming basic responsibility for snow removal and ice control on City streets is in the best interest of the residents, businesses and industries of Hutchinson. Providing reasonable snow removal and ice control is necessary for emergency, commercial, and personal travel. The City strives to provide this service in a timely, safe, and cost - effective manner; keeping in mind safety, budget, personnel, equipment, and environmental concerns. The City will primarily use its own personnel and equipment to provide this service, but may also, when necessary or beneficial, use private contractors. Responsibility and Authority for this Policv The Assistant Public Works Director is charged with the primary responsibility for executing snow removal and ice control operations and for exercising the appropriate levels of authority to ensure maintenance and compliance with this policy. (in this document the title Assistant Public Works Director also includes a qualified Public Works employee designated by the City Engineer or Assistant Public Works Director to oversee snow removal and ice control operations.) The Assistant Public Works Director is responsible for coordinating equipment and personnel, assigning them work based on the need for snow removal and ice control within the City. The Assistant Public Works Director retains the authority to alter assignments based on weather conditions, equipment and personnel availability, and other conditions related to snow removal /ice control. In extreme cases, the Assistant Public Works Director can declare a snow emergency for the purposes of enlisting the assistance of City employees or equipment not usually assigned to snow removal responsibilities and to hire contractors to provide snow removal services. In cooperation with emergency services and other Public Works personnel, the Assistant Public Works Director continuously monitors weather conditions to determine appropriate action. Priorities for Service Snow removal and ice control services will be generally provided using these priorities: 1 priority: Priority routes and central business district (no boulevard exists) 2 nd priority: Other business districts, truck routes and the airport 3 rd priority: Through streets and specifically identified public properties 4"' priority: Cul -de -sacs, dead -end streets, and alleys 5"' priority: Specifically identified sidewalks, trails, and walkways last priority: Other public property and maintenance activities. 2 0 0 r1 fLJ The Assistant Public Works Director has the authority to deviate from these priorities. • These priorities, however, apply to nearly every snow removal and ice control operation. Policy Provisions 1) Initiating Operations: Commencement of snow removal and ice control operations depends upon immediate and anticipated conditions. The Assistant Public Works Director generally initiates snow removal and ice control operations when: a) weather conditions do not endanger the safety of employees, contractors, or equipment. b) when operations will be effective, c) there are at least two inches of snow accumulation. d) significant blowing and drifting of snow into traveled portions of major roadways and intersections has occurred. e) rainstorms, ice storms, and /or periods of light snow create slippery conditions. Efforts during these situations will be concentrated on major roadways, bridges, steep grades, and heavily traveled intersections. Operations may be initiated any time the operations are deemed to be beneficial. 2) Suspension of Operations: The Assistant Public Works Director may suspend operations at any time if temperatures, winds, visibility, and /or the rate of accumulation make operations unsafe, ineffective, or unnecessary. 3) Staffing Operations: Snow removal and ice control operations may occur during • assigned work shifts or, in some situations, on a call -out of workers. The Assistant Public Works Director has the discretion to recall workers or wait until the next assigned work shift to respond to specific snow removal or ice control service requests. For safety reasons, operators of snow removal and ice control equipment will generally not be scheduled to work more than 12 hours in any 24 -hour period with less than nine hours off between work shifts. 4) Response to Emergencies: Emergency services officers may dispatch workers and equipment to provide services for emergency vehicles (i.e., police, fire, ambulance, electrical outages, gas leaks, etc.) responding to emergencies within the City. 5) Routes: Each year the Assistant Public Works Director prepares a map of the street system serviced by the City. A map of the sidewalk/trail system and public properties serviced by the City is also prepared. These systems are divided into route areas that identify personnel, equipment, and if necessary, the private contractors used to provide the services. Route areas are periodically revised to correspond with budget, equipment, personnel, and other resources available to the City. Priority routes are identified within each route area. Hazards are also identified in each route area. These route areas are generally assigned to individuals and are used for planning and executing routine snow plowing and ice control operations. LJ 1 6) Methods: Snow is generally plowed in a way that reduces traffic obstructions and the affect of future snowfalls. Generally, snow will be plowed from the center of the street outward toward the curb line. Some streets may be plowed from one side of the • street to the other. Snow may also be moved to the center or side of the street to be hauled away later. Snow is plowed to the edge of the street without regard for sidewalks, driveways and other structures. Snow on a plow's blade has no where else to go. The City recognizes the inconvenience that comes from accumulations on sidewalks and driveways, but the City is not responsible for removing snow from private driveways, most sidewalks, and from around private structures located in the right -of -way. Snow is removed only from sidewalks specifically identified on maps and from other areas only at the direction of the Assistant Public Works Director. 7) Expected Minimum Levels of Service: The following represents the minimum levels of services that can be expected. The City strives to achieve better results whenever possible: 1) It is the City's intent to keep designated priority routes open to traffic, if possible, during a storm or have them open as soon as possible after snow accumulation has subsided. 'Open to traffic' means there is a lane available for cars to travel on; the term does not necessarily mean the street is plowed from curb to curb. II) As many routes as possible that serve business areas and densely populated • residential areas are to be open to traffic within 12 hours after snow accumulation subsides. III) Through streets are to be open to traffic within 36 hours after snow accumulation subsides. All public streets are to be open to traffic within 48 hours, unless snow accumulation is of such depth as to require removal. Every public street, alley, and parking lot is to be opened to normal, functional traffic patterns within four days after snow accumulation subsides. IV) Where space does not allow for snow to be moved from traffic lanes to storage on the adjacent boulevard, the City may pile snow and haul it away. Snow may be stored in strategic locations for a time before the snow is hauled away. V) Significant accumulations of snow on bridges will be removed. Removal of snow from bridges will begin only after all City streets, alleys and parking areas have been serviced, and normal, functional traffic patterns have been restored. Because of safety considerations, this task will normally be done during daylight hours. VI) Snow may be removed from selected critical intersections, away from fire hydrants, and from other utility appurtenances requiring access. These services will begin only after all City streets, alleys, parking areas, and bridges have been serviced. Snow may also be removed from boulevards and along curbs. Because of safety considerations, these tasks will generally commence during daylight hours. • Priority Snow Removal Routes: The following are designated priority routes: V. Name of Street From: To: Oakland Ave SE1TH 15 Service Rd Freemont Ave SW Adams St SE Echo Dr SW 41 Freemont Ave SW Freemont Ave SW T.H. 15 T.H. 15 Dead -end Century Ave SW/SE Dale St SW Jefferson St SE Sunset St SW Century Ave SW South Grade Rd SW South Grade Rd SW School Rd SW T.H. 15 Dale St SW School Rd SW (Co Rd 7) 2nd Ave SW Lynn Rd SWrrH 15 Service Rd South Grade Rd SW Washington Ave W Washington Ave W Lynn Rd SW Main St Fifth Ave SW/SE Lynn Rd SW T.H. 22 Michigan St SEINE 5th Ave SE T.H. 7 Second Ave SW/SE Dale St SW Michigan St SE Roberts Rd SW McDonald Dr SW Dale St SW McDonald Dr SW Lakewood Dr SW School Rd SW School Rd SW/NW South Grade Rd SW North High Dr NW (Co Rd 12) Shady Ridge Rd NW T.H. 7 Cul -de -sac Golf Course Rd NW North High Dr NW Kouwe St NW Fifth Ave NE /NW Kouwe St NW High St NE California St NW T.H. 7 School Rd NW Elm St NE McLeod Ave NE North High Dr NE McLeod Ave NE/Sixth Ave NE T.H. 15 Bluff St NE Sand and Salt The City does not have a bare pavement policy. General snow pack on City streets will not normally be removed. • Sanding operations are initiated to provide some temporary relief from skidding. Salt is applied to melt ice on streets. Application of sand is generally limited to intersections, hazardous areas, and isolated slippery areas. Sand will be applied at times and at rates that maximize effectiveness. Salt, while used to melt snow, is also mixed with sand to prevent the sand from freezing. The Assistant Public Works Director may order use of additional salt if pavement or air temperatures and precipitation type warrant use of additional salt for melting ice and snow. The Assistant Public Works Director may also order use of salt brine to provide additional ice and snow melting capabilities. The Assistant Public Works Director may use other minerals, chemicals and mixtures to assist in ice control, provided they are deemed to have fewer or the same affect on the environment as sand and salt mixtures and are economically feasible. E Snow Removal on Sidewalks, Trails & Walkways It is the responsibility of the adjacent property owner, using due diligence, to keep • sidewalks, trails and walkways clear for pedestrian travel. There are certain sidewalks, trails, and walkways, identified by the City, which may receive some snow removal services from City staff and equipment. These services are provided at the City's discretion and do not relieve property owners of their responsibilities. Snow remaining on sidewalks 24 hours after snow has stopped falling is a public nuisance. Property owners will be notified that their property is in violation. Beginning 12 hours after notification, City crews may clean sidewalks, trails, and walkways and bill adjacent property owners for that service. Unpaid bills will be certified to the following years' property taxes. Snow Disposal Site The City of Hutchinson provides a snow disposal site located on City property north of the Hutchinson Armory, 1200 Adams St SE. Private parties may use the snow disposal site free of charge. The City will provide no services at this site, so close cooperation between parties is encouraged to ensure snow is dumped in an orderly fashion. This site is the only City snow disposal site that private parties shall use. Snow Removal on Private Properties • It is a violation of statutes and ordinances to move snow from private properties onto or across public roadways. Property owners engaging in or allowing these activities are subject to the consequences of the statutes and ordinances. Private Contractors Providing Snow Removal Services Permits for private snow removal contractors are required by ordinance. The City, however, does not require private contractors to obtain a written permit from the City, but their activities are still considered to be permitted. If a private contractor violates statutes, ordinances or policies related to snow removal, the City Council can suspend their privilege of conducting snow removal business within the City. • Damage to Property • Snow removal and ice control operations can cause damage to property, even under the best circumstances and care by equipment operators. Most often, damage occurs to property improvements in the right -of -way, which generally extends 10 to 15 feet beyond the edge of street pavement. The City is not responsible for damage to vegetation caused by plowing or the application of sand and salt mixtures. The City will not make repairs to nor compensate residents for damaged vegetation. In certain cases, the City may clean up dead sod, and over -seed or sod areas on private property. Generally, sod will not be used on public rights -of -way. Residents are encouraged to remove excess sand, dispose of the sand properly, and thoroughly flush areas that may be affected by sand and salt mixtures. Only allowable and properly installed properties that are damaged by actual, physical contact with City equipment will be considered for repair at City expense. Personal property in the City's right -of -way damaged by snow being deposited from an accumulation on the blade of a snowplow will not be considered for compensation. The City Council has the authority to set reasonable maximum compensation limits for specific types of personal property placed in the right -of -way. When disagreement about the responsibility for the damage occurs, the Assistant Public Works Director will investigate and decide responsibility. In certain cases, where • there is significant damage, the Police Department may be called to assist with the investigation. As always, property owners may bring their concerns to the City Council. Equipment operators and contractors are directed to immediately contact the Police Department and the Assistant Public Works Director whenever an incident involves damage to vehicles, significant structures, or involves any injury to a person. Equipment operators and contractors also report existing damage they observe to the Assistant Public Works Director to avoid any potential future claim the damage was caused by snow removal or ice control operations. Other Entities Certain streets within the City are maintained by other governmental entities. The Minnesota Department of Transportation and the McLeod County Highway Department maintain separate maintenance policies for streets within the City maintained by them. From time to time, entities may contract with each other to perform snow removal services. The ultimate responsibility for snow removal services rests with the controlling entity. • 7 Others maintain these streets: Name of Street From: To: Entitv • TH 15 S /Main St S /Main St N South city limit North city limit Mn /DOT TH 7 WI4" Ave NW/ 4 Ave NE ITH 7 E West city limit East city limit Mn /DOT Adams Street South city limit TH 7 McLeod Co Bluff St NE TH 7 North city limit McLeod Co North High Dr NW /NE West city limit East city limit McLeod Co South Grade Rd SW West city limit School Rd SW McLeod Co Emergency Services The City of Hutchinson has several relationships with surrounding areas concerning emergency services. For that reason, emergency services dispatchers and officers are responsible for making requests for snow removal and ice control services from the appropriate jurisdiction. Service to Private Property City personnel and personnel contracted by the City do not provide snow removal and ice control services to private properties. Services may, however, be provided with the permission of property owners in situations where City operations directly benefit from operations on private property. Snow removal operations may be conducted on any private property when emergency vehicles responding to a call for service require access to private property. Any operations on or services provided to private property are authorized by the Assistant Public Works Director, or are provided at the request of an emergency services officer responding to a call. Requests for Services and Complaints Requests for service and complaints regarding snow removal and ice control operations will be taken during normal working hours. Questions not able to be answered by administrative staff will be forwarded to the Public Works Department. Requests for service and other problems are handled in priority order, in keeping with personnel, equipment, and materials available. Services are prioritized and provided at the discretion of the Assistant Public Works Director. Review of this Policy This policy will be reviewed periodically. Comments and complaints regarding this policy received since the last review will be considered during each review. Input from City employees and contractors, members of the public, and other affected parties will be considered. Final revisions to the policy are at the discretion of the Director of Engineering /Public Works. • Q U Hutchinson Fire Department 205Third Ave SE Hutchinson MN 55350 (320) 23404211 December 1, 2008 To: Mayor and City Council Re: Rental Registration/Inspection Update The residential rental registration/inspection program passed by the City Council in 2008 has exceeded all expectations. We have currently identified over 300 buildings with -in the city limits of Hutchinson as residential rental property and continue to find more property on a weekly basis. We have inspected over 1800 units and plan to present data regarding those inspections at the December 23, 2008 council meeting. It will be our intent to present data related to minimum life safety deficiencies, all in an effort to give the council enough information to determine the effectiveness of the program, and the viability of continuing the program • in the future. FYI - I have asked Mr. Brandon Fraser (volunteer committee member assigned by the mayor to assist with the program) to assist in the data analysis. Brad F.mans, Fire Chief • 0 • c� U City of Hutchinson Residential Rental License/Inspection * Data Collected Thru December 4, 2008 Program February 26, 2008 — Ordinance was passed by the City Council March 10, 2008 — Informational meeting was held for rental property owners March 18, 2008 — The start of the rental unit inspections 287 Rental buildings have been registered 120 Buildings with common areas (Apartment buildings) have been inspected 1793 Rental units have been inspected Rental unit corrections ordered: Smoke detectors missing or not working: Improperly vented dryers Accumulation of combustible waste materials CO detectors not present or working properly Improper use of extension cords Electrical service not properly installed and functional Combustible storage and obstructions in exits, halls, and stairways Emergency lights not working or missing Ilallway smoke detectors not working properly Improper sleeping area Holes in walls, ceilings or missing sheetrock Storage within 2 feet of the ceiling Appliances not working properly Fire doors propped open / missing / damaged / and/or improper hardware installed Improper use of space heaters Improper storage of flammable /combustible liquids / propane stored in essential buildings Alarm panel not tested annually • Missing electrical device and appliance covers Barbecue on balcony / patio 212 / 11.8% of the Units 94 89 50 34 23 21 20 14 12 10 9 8 8 9 tr'� • Fire extinguishers not tested or tagged and mounted by an exit Exit lights not working properly Fire storage in living space Accumulation of lint and combustibles behind appliances Install permanent receptacles or wiring Pull stations not in working condition or are blocked Dumpster within 5 feet of walls, roof eaves, or openings No Knox box or master keys in the box Raise fire hydrant between buildings Place unit numbers on door a minimum of 4" in height Sprinkler not test and tagged annually Storage too close to sprinkler head Place flexible gas line on dryer Total orders for 03/18/08 to 12/4/08 655 Note: It was brought to our attention by the property owners at the start of the inspection process that they downloaded the inspector's "inspection sheets" from the fire department web -site and proceeded to check off the items prior to the arrival of the fire inspector for the inspection. What that did for the rental inspection program was to eliminate the need • to do a re- inspection. That was a major time saver for us and in effect the kept the hours required to complete this project to a minimum. • (a� E n u n U M—" City of Hutchinson Rental Inspection Correction Order Counts by Age of Structure Age of Number of Number Number of Number Number of the Correction of Corrections of Units Corrections Building Orders Buildings Per Per Unit Buildin 1880- 88 64 1.375 124 0.709 1925 1926- 31 34 0.911 66 0.469 1951 1952- 111 57 1.947 195 0.569 1972 1973- 281 74 3.797 954 0.294 1988 1989- 144 58 2.482 454 0.317 2008 Total 1 655 1 287 2.282 1793 0.365 0 L • City of Hutchinson Residential Rental Licenselinspection Income/Expense Summary Expense Summary / 2008 ar Estimated Actual/ 2 -4 -08 Difference mber of T 1675 1793 + 118 ental Units Income $16,750.00 $17,930.00 +$1,180.00 Projected 1104.5 710 * Does not -394.50 Hours include Iegat/finance/ administration Project $34,165.00 $27,673.50 - $6,491.50 Expense Items: (Labor, Printing, Mailing, Fuel, etc. Project Loss 517,415 59,833.50 in Dollars: *City of Hutchinson agencies that assisted in some manner with the rental inspection program in 2008 that the actual cost to them is unknown at this time: 1. Legal 2. Finance 3. Administration Other Data of Interest Note - As of December 23, 2008 * Number of buildings registered — 297 * Number of units inspected — 1800 * Number of units scheduled to be inspected BEFORE December 31 — 20 / All scheduled with -in the last 5 days * Number of buildings that we are having a legal issue with regarding registration — 2 / That equals 0.007 % * Number of units involved in the legal issue regarding registration — 2 / That equals • 0.001% * Number of buildings IDENTIFIED /CONTACTED with -in the last 5 days and currently waiting for the registration forms to be returned — 3 * Number of units in the 3 buildings just identified — 3 * Number of units required more than two inspections? None / Comment: This is a credit to the property owners and property managers in Hutchinson. I applaud them! Conclusion: 1. I expect to have approximately 43 more hours of labor in the Rental Program by the end of the year; 2. I expect to have an estimated 7 more correction orders written. • � ta� • ORDINANCE NO. 1144 CITY OF BURNSVILLE, MINNESOTA AN ORDINANCE ADDING TITLE 4 CHAPTER 10 TO THE THE BURNSVn LE CITY CODE CONCERNING VACANT PROPERTIES THE CITY COUNCIL OF THE CITY OF BURNSV r E, MINNESOTA ORDAINS: SECTION 1 . Title 4 (Building Regulations) of the Burnsville City Code is amended to add Chapter 10: Vacant Properties to read: 4 -10-1: DECLARATION OF POLICY: The purpose of this chapter is to protect the public health, safety, and welfare by enactment of this ordinance that (1) Establishes a program for identification and registration of vacant buildings. (2) Determines the responsibilities of owners of vacant buildings and structures, (3) Provides for administration, enforcement and penalties regarding this program and the regulations. 4 -10-2: DEFINITIONS: • Unless otherwise expressly stated, the following terms shall, for the purpose of this chapter, have the meanings indicated in this section. CODE VIOLATIONS: Violations of any code adopted and/or enforced by the city, which may include but is not limited to the City Code, the State Building Code, Fire Code, and Zoning Code. DANGEROUS STRUCTURE: A structure that is potentially hazardous to persons or properly, including, but not limited to: 1. A structure which is in danger of partial or complete collapse; 2. A structure with any exterior parts which ate loose or in danger of falling; or 3. A structure with any parts, such as floors, porches, railings, stairs, ramps, balconies or roofs, which are collapsed, in danger of collapsing or unable to support the weight of normally imposed loads, or otherwise determined to be hazardous or dangerous in their present condition. ENFORCEMENT OFFICER The Building Official or duly authorized representative. OCCUPIED: A building that is used for legal occupancy. OWNER: Those parsons shown to be the owner or owners on the records of the Dakota County Department of Property Taxation and Records, those identified as the owner or owners on a vacant building registration form, holder of an unrecorded contract for dead, a mortgagee or vendee in possession, a mortgagor or vendor in possession, assignee of rents, receiver, executor, trustee, lessee, other person, firm or corporation in control of the freehold of the premises or lesser state therein. Any such person shall have a joint and several obligation for compliance with the provisions of this chapter. • SECURED BY OTHER THAN NORMAL MEANS: A building secured by means other than those used in the design of the building. Ordinance No. 1144 Page 2 UNOCCUPIED: A building that is not being used for a legal occupancy. UNSECURED: A building or portion of a building that is open to entry by unauthorized persons without the use oftools or ladders. VACANT BUILDING: A commercial, industrial, multi- family, or residential building or portion of a building that is: 1. Unoccupied and unsecured; 2. Unoccupied and secured by other than normal means; 3. Unoccupied and a dangerous structure; 4. Unoccupied and condemned; 5. Unoccupied and has property maintenance or building code violations; 6. Condemned and illegally occupied; 7. Unoccupied and in the process of foreclosure identified by a notice of pendency filed with the county; or 8. Unoccupied and foreclosed upon as identified by the county. 4 -10-3: VACANT BUILDING (A) The Owner of a vacant building shall register with the enforcement officer not later than thirty (30) days after any building in the city becomes a vacant building, as defined in Section 4 -10-2, and every twelve (12) months thereafter so long as the building remains vacant The Owner shall pay a vacant building fee in the amount prescribed in this Chapter or the City's annual adopted fee ordinance for each registered building. (B) The registration shall be submitted on forms provided by the enforcement officer and shall include the following information supplied by the owner. (1) A description of the premises; (2) The names, phone numbers, e-mail, and addresses of the owner(s) and contact parson; and (3) The names and addresses of all known lienholders and all other parties with an ownership interest in the building. (C) The owner shall comply with all applicable laws and codes. The owner shall notify the enforcement officer of any changes in information supplied as part of the vacant building registration within thirty (30) days of the change. (D) The owner shall keep the building secured and safe and the building and grounds properly maintain until the property is reoccupied, including but not limited to mowing the lawn, removing snow from public sidewalks, providing adequate heat or disconnecting water service during winter months, and securing other utility and property related services. (E) Any vacant building that is provided with an automatic fire sprinkler sysbom shall have the system maintained and operational at all times. (1) Any vacant commercial, industrial, or multi - family building shell maintain the required fire apparatus access roads. (G) Faihire of the owner or any subsequent owner to maintain the building and promises shall be subject to any enforcement actions or penalties provided by law including an abatement completed by the city and assessed against the property pursuant to state law and city code. • J Ordinance No. 1144 • Page 3 (11) Vacant building fees: 1. The owner of a vacant building shall pay an annual registration fee as outlined in city policy eaeh year the building - remains a vacant building -Tbe registration fee is intanded to atleast partially recoup and be reasonably related to the administrative costs for registering and processing the vacant building owner registration form and for the costs of the city in monitoring the vacant building site. 2. The first annual fee shall be paid no later than thirty (30) days after the building becomes vacant. If the fee is not paid within thirty (30) days of being due, the owner shall be subject to prosecution as proscribed in Section 4 -10 -8. 3. The fee shall be paid in fall prior to the issuance of any building permits or approval to re- occupy the structure, with the exception of a demolition permit. 4. All delinquent fees shall be paid by the owner prior to any transfer of an ownership interest in any vacant building. If the fees are not paid prior to any transfer, the new owner shall pay the annual fee no later than thirty (30) days after the transfer of ownership and subsequent annual fees shall be due on the new anniversary date. The City may assess any delinquent registration fees and administration costs. (1) The owner of a vacant building is responsible to clearly post in a predominant location inside the • building a disclosure informing potential buyers of code violations, assessments, or delinquent utility charges against the property. (J) The enforcement officer shall include in the file any property- specific written statements from community organizations, other interested parties or citizens regarding the history, problems, status or blighting influence of a vacant building. 4 -10-4: EXI AMONS: A building that has suffered fire damage shall be exempt from the registration requirement for a period of ninety (90) days after the date of the fire. The exemption may be extended if the property owner submits a request for extending the exemption in writing to the enforcement officer. This request shall include the following information supplied by the owner. (1) A description of the premises. (2) The names, phone numbers, a -mail, and addresses of the owner or owners. (3) A statement of intent to repair and reoccupy the building in an expedient manner. 4 -10-5: INSPECTIONS: The enforcement officer shall inspect any premises in the city for the purpose of enforcing and assuring compliance with the provisions of this chapter. Upon the request of the enforcement officer, an owner shall provide access to all interior portions of an unoccupied building In order to permit a complete inspection. 4 -10-6: SALE OF VACANT BUILDING: • The new owner(s) shall register or reregister the vacant building, as provided in Section 4 -10 -3, with the enforcement officer within thirty (30) days of any transfer of an ownership interest in a vacant building. Ordinance No. 1144 Page 4 410 -7: OCCUPANCY: No vacant building may be occupied without an inspection and approval by the City for occupancy. Occupancy shall not be granted if there ara-property maintenance violations on -sits or if the stmgtM is deemed uninhab its bto by the Building Official. 4-IM: PENALTIES: Any parson violating any provision of this chapter or providing false information to the enforcement officer shall be punished as provided by Section 13-1 of this Code. 4 -10-9: ALTERNATIVE PROCEDURES: Nothing in this chapter shall be deemed to abolish or impair existing remedies of the city authorized under the City Code or Minnesota Statutes Sections 463.15 through 463.26. SECTION 2 . This ordinance shall be effective January 1, 2009 and after said publication of such. ADOPTED this 1" day of December, 2008, by the City Council of the City of Burnsville, Minnesota I I I CITY OF HUTCHINSON MEMO Finance Department December 18, 2008 : MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 2008 - 2009 GENERAL LIABILITY PROPERTY INSURANCE RENEWAL Ann Stanton and Tony Becker, our Arthur J. Gallagher Risk Management Services, Inc representatives, will review the 2008 - 2009 general insurance renewal for the City. Attached is the summary provided by the League of Minnesota Cities Insurance Trust (LMCIT) with the total premium cost for the new policy. Once reviewed the request would be for Council approval of the policy. H: \DOC \City council memo l.doc C J \oLO) 0 5"; C1 Arthur J. Gallagher Risk Management Services, Inc. December 18, 2008 Mr. Ken Merrill City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 RE: LMCIT Insurance Renewal 7/1108 -09 Insurance Program Review Dear Ken, It has been a pleasure working with you and your staff for the past 2 years. We are happy to report that the overall Insurance Program costs went from $405,96630 in 2007 to $385,868.30 in 2008, down 5 %. Here is a review of the premiums and rate changes for 2008: Municipal Property: Property premiums went from $56,213 in 2008 to $53,217 in 2008. Property values went from $68,882,844 to $79,445,170 (not including mobile equipment) an increase of 15% in values. I. The LMCIT Property Rates remain the same for the 2008 policy term. 2. The LMCIT increased the Replacement Cost Values as follows: Buildings & Property in the Open 5.41% increase Contents 5.9% increase Mobile Equipment 3.5% increase Property in the Open 5.25% increase s Municipal Liability: This year's premium decreased from $98,141 in 2008 to $77,660 in 2008. 1. Estimated ratable operating expenditures increased from $20,872,431 to $20,483,487, dowry slightly.. 2. Total ratable estimated expenditures increased from $35,014,273 to $27,039,967, down 22.7 %. 3. There were no Land Use and E & O Claims that were inchlded or impacted the premiums for 2008. 4, The LMCIT Liability rates increased 3% for the 2008 policy term. 11010 Prairie Lakes Drive, Suite 4300 Eden Prairie, MN 55344 Direct 952.944.8885 Fax 952.944.9795 Toll Free 800.373.2457 "w a&com ,o( 5u) 0 Mr. Ken Merrill City of Hutchinson December 18, 2008 Page 2 Package Policy Aggregate Deductible: The City is receiving deductible credits of 36.9% for the $25,000 per loss and $125,000 aggregate deductible. The experience mod improved a bit and went from .861 to .807 resulting in an increase in liability premiums. The aggregate factor which is applied to all lines (except Equipment breakdown and OML) went from 1.01 to 1.0 a slight decrease and the minimum. Workers' Compensation: The 2008 WC rates have increased 8 -9% and varies by class code. 1. The premium credit for managed care is 2% in 2008. 2. Estimated payrolls were amended to represent current employment. • 3. Your .91 Experience Mod for 2008 is based on employee injury loss experience for the 2004 to 2006 policy terms and is down from .97 in 2007. Overall Program: Your current premiums for all lines net of commissions equals $373,368.30 (a 6.6% decrease over last year), with our fee it equals $385,868.30. Your estimated savings over last year = $22,113. An Insurance Summary will be forwarded to you when the policy is received and it explains in greater detail the coverages on your policy. Please call me if you have any questions. Thank you. Sincerely, � (/ �" Tony Becker, CIC Area Senior Vice President • Arai Stanton Account Manager 1°(6- [, EAGUE of CONNECTING & INNOVATING MINNESOTA SINCE 1919 CITIES November 25.2008 Arden L Gellagfier Ride Re. City of Hwhinson Mamg<ment Saaiaes, lee. 11010 Ratio Lehner Drive Effective Datc 07/01= Suile 350 Edm Prairie, MN 55344 RENEWAL PREMIUM SUMMARY AND BDWER 4 Property 553,127. 4 Mobile Property 19.961. p Municipal Liability 75,279. 4 Altomobik Liability 9,101. • UMAHM 5200.000 all covered auras including wuc m vd 832. • Baste Economic Lon Benefes (PIP) all covered artm including uoregaEaed IWAIded. O Automobile Phy" Damage 24,898. * Crime Included. * Bond 0 0on- ? Equipment Breakdown 13.871. E:eess Liability Limit Open Mmbng Lew Limit 1218. Liquor Liability 8.500. `_.,..,'�; Fi reworks �Y(1112I?wOM � 4 `^ -�!`�' M7 &� "tm - Compost chur 2,250. TOTAL 5i1-7m all w3 TORT 1,110f 5400,000. 41,200,000. S Deductible. $25,000r25,00011.o00 Except Mobile Property - $500, Auto Physical Damage - $500, Egoipment Breakdown - S500. REMARKS: DO NOT PAY UNTIL YOU RECEIVE INVOICESI Renewal coverage is bound up to 60 days pending issuance of renewal based on LMCff forms and praltes in effect on renewal date. LEAGUE OF MINNESOTA CITIES INSURANCE TRUST AN ..M.. 143 UNIVERSITY AVL WM rNorte(651)281 -1200 im(aS0281 -1298 ST PAVI. MN 35103 -2D" Tou rsrs (800) 925 -1122 wmwWwAmCoRa 1 ��I u crE32 1n7)Iam. I to* 1. The pmpaty values (holding. cMAMI S pop" h are open) are $79A45.170. rdrid compwm w1h $9$!182.844 an bd year: renewaL 2. *lobls popeft values m $4A98,05 Wild $ oempaes wdh $4283.570 m 00 yeas renewal. . 3. The rarswal - I NI GMWMnos Trod b .807 which corrPaes wlr .891 exPirirg. 4. Auto: The rarrewd irrdrrdes 1331wdts vs 158 unds on Wd yeas rewm'L • N pen*xns am nd of mrrtsim • o0orml $500.000 FaV" Patmo new $1.714. Coverage Is not hoard. OpkwW Eiaoees $1. 000.000 bet $34.501. C4vwa9s is not bound. m(!) • - In= PRMUM BREUMM DATE: 09/26/2008 Coverage Period: 07 /01/1008 - 07/01/1009 TO: COVERWO AVSRAGS RATS AMOUNT OF COVE PRBML- PROPERTY (Per $100 Coverage)* .06687 $ 79.445,170 $ 53.127 B=pmEw BREMMOW COVERAGE $ 79.445.170 $ 13,871 MOBILE PR0PERTY(Per $100 Coverage): SCHED.OVER 15,000 .43101 $ 3,944,316 $ 17.040 UNSCHED.25,000 & LESS $ 514,319 MWICIPAL LIABILITY S33 ATTAC3 $ AUTO LIABILITY k PHYSICAL DAMAGE *mm ATTACM $ 34.631 CRII03_INSIDE /0UT /F0RAY *These AVERAGE RATES are to be used TOTAL PREMIUM: for B.STDIATES of PREMrON ALLOCATION ONLY 09/20 PREPARED BY: Ut5) CITY OF HUTCHINSON • RESOLUTION NC 13512 ADOPTING WATER FUND, WASTEWATER FUND, REFUSE FUND, & COMPOST FUND 2009 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Water Fund, Wastewater Fund, Refuse Fund, Compost Fund Budgets for the City of Hutchinson for the fiscal year 2009, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof begin as follows: WATER FUND Revenues Antenna Rents 21,885 Water Sales 2,450,000 Meter Sales 3,500 Connection charges 30,000 TOTAL REVENUES 2,505,385 Expenses Personal Services 449,047 Supplies 199,050 Consulting 25,000 • Other Services 6 charges 642,750 Depreciation 976,000 Debt Service 1,449,059 Transfers 68,145 Miscellaneous 11,950 Capital Outlay 240,005 TOTAL EXPENSES $4,061,006 WASTEWATER FUND Revenues Rents 10,000 RO Water transfer 150,000 Sewer Services 4,150,000 Penalty Charges 12,668 Connection charges 30,000 Refunds & Reimbursements 5,000 Other Revenues 2,000 TOTAL REVENUES 4,359,668 Expenses Personal Services 725,936 Supplies 491,150 Consutting 108,000 Other Services 8 charges 866,800 Debt Service 1,543,056 Depreciation 1,162,000 • Transfers 68,145 Miscellaneous 18,800 Capital Outlay 264,890 TOTAL EXPENSES $5,248,777 (l) Resolution number 13512 Page 2 is COMPOSTFUND Revenues Otherfees Cash Discounts Sales - Raw Product Sales - Bulk Sales - Bag Sales Shipping Revenue Refunds & Reimbursements Other Revenues TOTALREVENUES Expenses Cost of Goods Sold Personal Services Supplies Consulting Other Services & charges Debt Service Depreciation Transfers Out Misc. Capital Outlay FUND TOTAL • REFUSE FUND Revenues SCORE Reuse Services TOTALREVENUES Expenses Personal Services Supplies Consulting Other Services & charges Depreciation Misc. Capital Outlay FUND TOTAL Adopted by the City Council this 23rd day of December 2008 ATTESTED: ary D. Plotz City Administrator 50,000 (34,000) 1,000 300,000 2,057,000 70,000 1,000 1,000 2,446,000 897,000 622,762 167,900 10,000 221,500 60,945 216,000 52,500 7,500 199,000 $2,455,107 24,000 1,168,921 1,192,921 124,993 99,800 1,500 676,000 261,000 4,100 0 $1,167,393 Steve W. Cook Mayor } D(b) • CITY OF HUTCHINSON MEMO Finance Department December 18, 2008 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 2009 WATER SEWER RATES The attached resolution sets water and sewer rates presented at the recent workshop for the 2009 budget for the respective funds. 0 H: \DOC \city council memo 2.doc • �C) (�) CITY OF HUTCHINSON • RESOLUTION NC 13513 REVISING 2009 FEE SCHEDULE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson is empowered by previously passed ordinance to impose fees for services and WHEREAS based upon the recommendation of costs for providing the services for water and waste water funds NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULE IS REVISED AND THE THIS FEE SCHEDULE REPLACED ANY FEE SCHEDULE PREVIOUSLY APPROVED BY THE HUTCHISON CITY COUNCIL EFFECTIVE FOR SERVICES BEGINNING JANUARY 1, 2009 WATER SALES Fixed base charge $ 6.75 • Residential volume Commercial (to 150,000 gallons per month) 150,001 to 3,000,000 per month $ 3.75 $ 2.75 Industrial over 3,000,000 per month $ 2.25 WASTEWATER Base Charge per connection $6.10 Usage $5.55 Base upon daily average of January & February water usage Industrial Volume Charges $5.48 Load Charges BOD Greater than 140 mg/I $0.43/ lb. TKDN Greater than 50 mg/I $1.16/ lb. S Solids Greater than 310 mg/I $0.40/ lb. Phosphorous Greater than 6 mg /I $5.82/ lb. Adopted by the City Council this 23rd day of December 2008 Steve W. Cook Mayor 4 TTESTED: Gary D. Plotz City Administrator 0(0 Is] I wool 2: n l to]: : I I .1.10121 • RESOLUTION NC 13513 REVISING 2009 FEE SCHEDULE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson is empowered by previously passed ordinance to impose fees for services and WHEREAS based upon the recommendation of costs for providing the services for water and waste water funds NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULE IS REVISED AND THE THIS FEE SCHEDULE REPLACED ANY FEE SCHEDULE PREVIOUSLY APPROVED BY THE HUTCHISON CITY COUNCIL EFFECTIVE FOR SERVICES BEGINNING JANUARY 1, 2009 WATER SALES Fixed base charge Residential volume Commercial • Industrial ASTE WASTEWATER Base Charge (to 150,000 gallons per month) 150,001 to 3,000,000 per month over 3,000,000 per month $ - -6.75 $ 7.00 $ 3.75 $ 2.75 $ 225 Usage per connection $6.10 $5.55 Adopted by the City Council this 23rd day of December 2008 Steve W. Cook Mayor ATTESTED: Gary D. Plotz is City Administrator Base upon daily average of January & February water usage Industrial Volume Charges $5.48 Load Charges BOD Greater than 140 mg/i $0.43/ lb. TKDN Greater than 50 mg /I $1.16/ lb. S Solids Greater than 310 mg /l $0.401 lb. Phosphorous Greater than 6 mg /I $5.82/ lb. Adopted by the City Council this 23rd day of December 2008 Steve W. Cook Mayor ATTESTED: Gary D. Plotz is City Administrator -- - -- - - ..2008 - - - - - CITY OF HUTCHINSON FINANCIAL REPORT - - ' NOVEMBER 2007' 2008 2008 2008 2008' NOVEMBER GENERAL NOVEMBER. NOVEMBER YEAR TO ADOPTED BALANCE PERCENTAGE OREVENUEREPORT- YTD MONTH DATE ACTUAL BUDGET REMAINING. USED'; ;TAXES 1,787,808.59 1,900,870.30 3,993,000.00 2,092,129.70 47.81 °h! ;LICENSES'. 43,569.87 1,328.20 52,560.41 _ 56,300.00 _ 3,739.59 93.38% ,PERMITS AND FEES 271,699.04 10,193.79 225,910.50 336,180.00 110,26950 67.20% INTERGOVERNMENTAL REVENUE 1,734,344.27 146,662.52 1,652,797.90 2,604,741.00 951,943.10 63.45 %i CHARGES FOR SERVICES 1,166,227.46 642,232.81 1,776,309.90 1,778,074.00 1,764.10 99.90 % j FINES & FORFEITS 45,755.34 5,246.22. 39,751.42 45,000.00 5,248.58 88.34 %' _ 'INTEREST 21,107.56 201.24 (48,720.54)'., 70,000.00 116,720.54 - 66.74% REIMBURSEMENTS 332,623.45 54,029.07 374,621.08 402,950.00 28,328.92 92.97% TRANSFERS 850,184.05 1,790.00 1,095,815.62 1,911,573.00 815,757.38 57.33% - SURCHARGES - BLDG PERMITS 1,524.05 365.00 �, 1,714.71 1,000.00 (714.71) 171.47% FUND BALANCE 10,000.00 10,000.00 0 -00% .TOTAL 8,254,843.68' 862,048.85, 7,073,631.30 11,208,818.00 i 4,135,188.70 63.11 % I 2008 CITY OF HUTCHINSON FINANCIAL REPORT ; NOVEMBER 2007 2008 2008 2008 2008 NOVEMBER] EXPENSE REPORT- GENERAL NOVEMBER. NOVEMBER YEARTO ADOPTED YTD� MONTH DATE ACTUAL BUDGET REMAINING USED i 001 MAYOR & CITY COUNCIL 67,545.49 2,531.60 44,709.27 49,695.00 4,985.73 89.97%; 002 CITY ADMINISTRATOR 314,491.66 14,482.90 328,467.85 357,781.00 29,313.15 91.81%; 003 ELECTIONS 720.00 1,033.87 14,337.71 19,763.00 5,425.29 _ 72.55 %' 004 FINANCE DEPARTMENT 503,662.00 35,419.21 528,865.67 619,645.00 90,779.33 85.35 %1 005 MOTOR VEHICLE 195,735.76, 16,257.74 202,160.12 205,898.00 3,737.88 98.18 006 ASSESSING 1 51,885.00 54,910.00 54,900.00 '�, (10.00) 100.02 % 007 LEGAL 169,708.29 24,647.14 184,134,13 211,944.00 27,809.87 86.88 %I 008 PLANNING 153,370.93 (10,723.54), 129,403.38 160,624.00 31,220.62 80.56 %� 1 009 INFORMATION SERVICES 229 ,342.31 44,196.07. 256,234.00 280,187.00 23,953.00 91.45 %I . 110 POLICE DEPARTMENT 2,653,985.99 278,100.81 2,684,012.18 1 3,084,861.00 400,848.82 87.01 % 115 EMERGENCY MANAGEMENT _ 23,943.25 1,124.48 13,916.97 19,000.00 5,083.03 73.25% 1 116 SAFETY COMMITTEE 18,705.65 481.72 17,529.87 1 ,, 20,370.00 2,840.13 86.06 %�. 1 120 FIRE DEPARTMENT 413,859.99 19,910.42 ; 403,405.03 465,013.00 61,607.97 1i 86.75% 130 PROTECTIVE INSPECTIONS 212,300.02. 39,198.81 243,810.39 283,768.00 39,957.61 1 85.92 %, 150 ENGINEERING 424,771.82 (58,578.24) 399,420.31 472,046.00 72,625.69 84.61% 152 STREETS & ALLEYS 1,341,668.78 55,479.56 1,432,092.68 1,495,563.00. 63,470.32' 95.78% 160 CITY HALL BUILDING 115,905.16 8,712.56 115,137.48,, 151,088.00 35,930.52 76.22% 201 PARK/RECREATION ADMINISTR 181,190.43 16,330.42 192,724.56 214,162.00 21,437.44 89.99% 202 RECREATION 217,665.14 13,739.06 231,659.35 222,070.00 (9,589.35), 104.32 %; 203 SENIOR CITIZEN CENTER 75,489.59 3,197.77 68,815.79 70,351.00 1,535.21 97.82% 204 CIVIC ARENA 268,574.19 34,431.38 291,277.28 308,238.00 16,960.72 94.50% 205 PARK DEPARTMENT 733,796.03 50,477.68 799,157.44 879,816.00 80,680.56 90.83 %. 206 RECREATION BUILDING & POO[ 119,840.06 7,944.67 122,793.64 137,216.00 14,422.38 1 89.49 %I 207 EVENTS CENTER 212,483.31 17,979.63 232,462.83 243,354.00 10,891.17 ' 95.52 %1 208 EVERGREEN BUILDING 9,541 -30 798.59 10,522.05 15,600.00 5,077.95 67.45% 250 LIBRARY 165,605.34 3,401.46 176,064.93 187,598.00 11,533.07 93.85 0 /coI 301 CEMETERY 113,870.70 9,295.85 114,545.60 144,736.00 30,190.40 79.14%, 310 DEBT SERVICE 0.00 320 AIRPORT 99,849.35 (3,277.03)� 95,876.32 99,349.00 3,472.68 96.50 %� X350 UNALLOCATED GENERAL EXP'l 684,522.08 21,155.24' 563,292.45 734,20000 170907.5_5 76.72 %i '.TOTAL 9,774,029.62 647,749.83 1 9,951,739.28 11,208,81800 1,257078.72 _ _ 88.78 %, 1 Lo 0.00 13,797.41 I 221307.73 20696.56 - 2972.75 1 9995397 -35 626653.27 9948766.53 8,195,679.68 9,995,397.35 626,853.27 9,948,786.53 3,740,553.67 0.00 0.00 0.00 • • ) l Lc) —� - - 8 , - - 20081 - -- -- - - - CITY OF HUTCHINSON FINANCIAL REPORT - - NOVEMBER 2007' 2008 2008 2008 2008 REVENUE REPORT - GENERAL ACTUAL NOVEMBER, YEAR TO ADOPTED BALANCE PERCENTAGE Year to Date MONTH DATE ACTUAL BUDGET' REMAINING USED TAXES 1,787,808.59 0.00 1,900,870.30 3,993,000.00 2,092,129.70 _ 47.61 %; LICENSES 43,569.87 1,328.201 52,560.41 56,300.00 3,739.59 93.36 %: PERMITS AND FEES 271,699.04 10,193.79, 225,910.50 336,180.00' _ 110,269.50 67.20 %� INTERGOVERNMENTAL REVENUE 1,734,344.27 146,662.52 1,652,797.90 2,604,741.00 951,943.10 63.45 %1 ;CHARGES FOR SERVICES 1,166,227.46 642,232.81' 1,776,309.90 1,778,074.00 1,764.10 99.90 %1 FINES & FORFEITS 45,755.34 5,246.22! 39,751.42 45,000.00 5,248.58 88.34 %' , INTEREST' 21,107.56 201.24, (46,720.54), 70,000.00 116,720 -54 -66.74 %1 REIMBURSEMENTS 332,623.45 54,029.07 374,621.08 402,950.00 28,328.92 92.97 %! _ TRANSFERS 850,184.05 1,790.00, 1,095,815.621 1,911,573.00 815,757.381 57.33 %i 'SURCHARGES - BLDG PERMITS 1,524.05 365.00 1,714.71 j 1,000.00 (714.71) 0.00 %I !FUND BALANCE 0.00 0.00 i 0.00 '_ 10,000.00 10,000.00 0.00 w ;TOTAL 6,254,843.68 862,048.851 7,0 11,208,818.00 4,135,186.70 6111 %', 2008 NOVEMBER 2007 2008 2008' 20081, 20081 NOVEMBER, EXPENSE REPORT- GENERAL NOVEMBER NOVEMBER YEAR TO ADOPTED BALANCEPERCEN'TAGE! `SUMMARIZED YTD MONTH DATE ACTUAL BUDGET' REMAINING USED General Govt. 1,802,366.60 136,557.55 1,858,359.61 2,111,505.00 253,145.39 88.01 %: Public Safety - 3,322,794.90: 338,816.24, 3,362,674.44 3,873,012.00' 510,337.56 86.82 %! Streets & Alleys 1,766,440.60 -3,098.681 1,831,512.99 1,967,609.00 136,096.01 -- 93.08 %� ;Parks &Recreation 2,098,056.09'x, 157,596.51 2,240,023.47 2,423,143.00 183,119.53 92.44 %� Miscellaneous 784,371.431 17,878.21 659,168.77 833,549.00 174,380.23 79.08 %! 1 ,TOTAL I 9,774,029.62 647,749.83'. 9,951,739.28 11,208,818.00 1,257,078.72 88.78 % • i • � �L) • o u ) CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 17- Dec -08 November 30, 2008 Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount Smith Barney FNMA med 5.20% 10/15/2008 10/15/2015 300,000.00 replaces FNMA med idled Br15= Smith Barney FFCB C 5.00% 4/18/2008 4/23/2018 300,000.00 Smith Barney FHLB C 5.000% 10/25/2008 10/1512014 750,000.00 Smith Barney FHLB C 4.750% 1/30/2008 1/30/2015 365,000.00 Smith Barney FHLM -C 4.125% 6/3/2008 6/3/2013 300,000.00 Smith Barney FHLM -C 5.000% 12/1212007 12112/2014 500,000.00 Edward Jones FHLB 3.50% 3/26/2008 3/26/2012 500,000.00 Wachovia FHLB 4.25% 3/3/2008 3/3/2015 300,000.00 Wachovia FHLB 5.00% 12/12/2007 12/12/2017 300,000.00 Wachovia FHLB 4.000% 3/27/2008 03/27/15 400,000.00 • Wachovia FHLB 4.000% 4/10/2008 4/16/2018 200,000.00 Wachovia FHLB step 5.000% 11/26/2007 11/26/2014 625,000.00 step up Wachovia FHMA 5.000% 12/19/07 12/19/17 200,000.00 Wachovia FHLB = step uI 5.000% 11/29/07 11/15/17 300,000.00 Wachovia FHLB = step uI 4.500% 07/08/08 07/08/13 600,000.00 step up First Minnesota ce wif to of oepo x 3.250% 03/14/08 03/13/09 400,000.00 MidCountry CeditWeofDepoeil 3.050% 03/24/08 03/26/09 750,000.00 Mid Minnesota ce tr"ieofoepo 5.100% 11/13/08 12/16/08 500,000.00 First Minnesota reffate of Depow 4.950% 10/31107 01/15/09 500,000.00 • o u )