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cp11-25-2008 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 25, 2008 1. CALL TO ORDER— 5:30 P.M. 2. INVOCATION — Rev. Gerald Meidl, St. Anastasia Catholic Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF NOVEMBER 12, 2008 Action - Motion to approve as presented 6. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated tot the City Administrator. Traditionally, items are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MINUTES FROM OCTOBER 21, 2008 2. JOINT PLANNING COMMISSION MINUTES FROM OCTOBER 15, 2008 3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM OCTOBER 21.2008 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13498 — RESOLUTION TRANSFERRING ADMINISTRATION & ENGINEERING FEES (c) PLANNING COMMISSION ITEMS 1.. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF FAITH LUTHERAN ADDITION AND VACATION OF ALLEY LOCATED AT 335 MAIN STREET SOUTH WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13495 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 08 -0518 FOR DECEMBER 9, 2008) 2. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF HUTCHINSON MANUFACTURING AND REZONING TO I -1 (LIGHT INDUSTRIAL) FROM I/C AND C -4 WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13496 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 08 -0519 FOR DECEMBER 9, 2008) (d) CONSIDERATION FOR APPROVAL OF 2009 LICENSE RENEWALS (TOBACCO, PAWN SHOP, MASSAGE AND HAULERS) CITY COUNCIL AGENDA —NOVEMBER 25,2008 (e) CONSIDERATION FOR APPROVAL OF AMENDMENT TO PIONEERLAND LIBRARY SYSTEM JOINT POWERS AGREEMENT (f) CONSIDERATION FOR APPROVAL OF SCHOOL LIASI0N AGREEMENT WITH HUTCHINSON SCHOOL DISTRICT (g) CONSIDERATION FOR APPROVAL OF AGREEMENT WITH HUTCHINSON SCHOOL DISTRICT FOR USE OF FACILITIES (h) CONSIDERATION FOR APPROVAL OF AGREEMENT WITH MCLEOD COUNTY ASSESSOR (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise po icy. ways looking toward t e uture, not monitoring past) (a) PRESENTATION ON UPGRADES TO EVERGREEN SENIOR DINING — REBECCA BOWERS Action - 9. UNFINISHED BUSINESS 10. NEW BUSINESS • (a) PRESENTATION OF SKETCH PLAN FOR HUTCHINSON AREA HEALTH CARE SENIOR HOUSING CAMPUS, FOR THE NORTHWEST CORNER OF COUNTY ROAD 8 AND JEFFERSON STREET SE Action - (b) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13497 PERSONNEL POLICY REVISIONS Action — Motion to reject — Motion to approve (c) DISCUSSION OF CREATING A VACANT HOUSE ORDINANCE — MAYOR COOK Action — (d) CONSIDERATION FOR APPROVAL OF SETTING DATE FOR CITY ADMINISTRATOR'S PERFORMANCE REVIEW Action — Motion to reject — Motion to approve (e) REQUEST BY PUBLIC ARTS COMMISSION FOR UP TO $50,000 OF START UP FUNDING Action — Motion to reject — Motion to approve (f) UPDATE ON REGIONAL CENTER CITY — COMPARISON PROJECT — GARY PLOTZ (g) UPDATE ON 30 KEY MEASUREMENTS FOR CITY MANAGEMENT AND BUDGETING PURPOSES — GARY PLOTZ 2 CITY COUNCIL AGENDA — NOVEMBER 25. 2008 � 1. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council the logistics of the Council. May include monitoring reports, po icy development and governance process items.) (a) CONSIDERATION FOR APPROVAL OF REVISING EXECUTIVE LIMITATION POLICY NO. 2.1— TREATMENT OF PUBLIC Action — Motion to reject — Motion to approve (b) CITY OF I UTCHINSON FINANCIAL REPORT FOR OCTOBER 2008 (c) CITY OF I UTCH NSON INVESTMENT REPORT FOR OCTOBER 2008 12. MISCELLANEOUS 13. ADJOURN • • MINUTES • REGULAR MEETING — HUTCHINSON CITY COUNCIL WEDNESDAY, NOVEMBER 12, 2008 1. CALL TO ORDER —5:30 P.M. Mayor Cook ca e t e meeting to order. Members present were Bill Arndt, Casey Stotts, Jim Haugen and Kay Peterson. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Sister Lucille, St. Anastasia Catholic Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF OCTOBER 28, 2008 Motion by Stotts, second by Peterson, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR OCTOBER 2008 2. PUBLIC LIBRARY BOARD MEETING MINUTES FROM SEPTEMBER 22, 2008 3. PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR OCTOBER 2008 4. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 4, 2008 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13493 - RESOLUTION TO ADOPT THE MCLEOD COUNTY ALL HAZARD MI'T'IGATION PLAN 2, ORDINANCE NO. 08-0517 - ORDINANCE REVISING THE ORDER OF CITY COUNCIL AGENDA (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 08 -0513 — AN ORDINANCE REZONING 1285 HWY 7 WEST FROM R2 (MEDIUM DENSITY RESIDENTIAL ) TO C4 (FRINGE COMMERCIAL) REQUESTED BY CITIZENS BANK (SECOND READING AND ADOPTION) 4. ORDINANCE NO. 08 -0514 — AN ORDINANCE AMENDING CITY CODE CHAPTER 153; SUBDIVISION CONTROL, AMENDING SECTION 153.39 AND 153.50 TO UPDATE THE FINAL PLAT FILING REQUIREMENTS AND ADD AN APPLICATION FEE FOR FINAL PLATS (SECOND READING AND ADOPTION) 5. ORDINANCE NO. 08 -0515 — AN ORDINANCE AMENDMENT TO SPECIFY FENCE HEIGHT REQUIREMENTS AND CLARIFY EXISTING SECTION 154.118 (SECOND READING AND ADOPTION) • 6. ORDINANCE NO. 08 -0516 — AN ORDINANCE AMENDMENT TO ZONING ORDINANCE SECTION 154.064, ADDING "OFFICES, BUSINESS AND PROFESSIONAL" AS A PERMITTED a(Q C'ITYCOUNC'IL MINUTES — NOVEMBER 12, 2008 USE IN THE C4 ZONING DISTRICT (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF REVISED ASSESSMENT ROLL — SA5088 (LETTING NO. 1, PROJECT NO. 08 -01) (d) CONSIDERATION FOR APPROVAL OF ACTIVATION OF DEFERRED ASSESSMENT (e) CONSIDERATION FOR APPROVAL OF RECOMMENDING CHARTER COMMISSION APPLICANTS TO BE FORWARDED TO CHIEF DISTRICT JUDGE (1) CONSIDERATION FOR APPROVAL OF DESIGNATING THE HUTCHINSON CITY ATTORNEY'S OFFICE OR THEIR DESIGNEE TO ACT AS THE DANGEROUS DOG HEARING OFFICER (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(b)1, 6(e) and 6(f) were pulled for separate discussion. Motion by Stotts, second by Arndt, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(b)1 had further discussion. Mayor Cook noted that the memo provided by Kevin Mathews of McLeod County did not provide detailed information related to the request for approval of the Resolution. Gary Plotz, City Administrator, noted that he had spoken to Mr. Mathews shortly before the start of this meeting and Mr. Mathews stated the item could be tabled to the first meeting in December when he could be in attendance to explain the project in more detail. Motion by Arndt, second by Haugen, to table this item to the December 9, 2008, City Council meeting. Motion carried unanimously. • Item 6(e) had further discussion. Mayor Cook noted that he had distributed a list of recommended names to be forwarded to the Chief Judge who makes the actual appointment. The individuals he is suggesting are Diane Gordon, Marlin Torgerson, Mark Lewandowski, Lyle Mullins, Mary Inglis, Steve Bauer and reappointing Deb Roepke and Mark Cormier. Further appointees will be needed in 2010. Motion by Peterson, second by Stotts, to approve Mayor's recommendations be forwarded to the Chief Judge for appointment. Motion carried unanimously. Item 6(f) had further discussion. City Attorney Marc Sebora noted that during the last legislative session, the legislature amended the dangerous dog statute. One of the revisions was allowing municipalities to appoint an impartial hearing officer to administer dangerous dog hearings. This hearing officer would replace the necessiq of the Council to take part in such hearings. Another change made to the dangerous dog law was requiring mandatory penalties as opposed to options that the Council could consider previously. The provisions of the state law must be enforced. Mayor Cook also suggested posting the dangerous dog law information on the City's web site. Motion by Arndt, second by Haugen, to appoint the City Attorney's office or his designee as the hearing officer to administer dangerous dog hearings. Motion carried unanimously. 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS, REQUESTS AND PETITIONS 9. UNFINISHED BUSINESS 10. NEW BUSINESS 0 (a) CONSIDERATION FOR APPROVAL OF 2009 EMPLOYEE INSURANCE RENEWALS — CITY COUNCIL MINUTES — NOVEMBER 12, 2008 • AUTHORIZATION TO ENTER INTO CONTRACTS /AGREEMENTS FOR COVERAGE AND RELATED SERVICES Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that renewals for the employee insurance program to be considered are for health insurance, dental insurance, life and accidental death & dismemberment insurance and long term disability insurance. Ms. Ewing explained that the proposed plan for health insurance is to transition to a health reimbursement account plan through the City s current carrier, Medica. This is a high deductible plan, however covered in- network preventative services are covered at 100 %. In addition, the plan includes a three - tiered drug plan. Premiums are proposed at $450.59 /month for single coverage and $1126.10 /month for family coverage with employees paying 20% of the premium costs and the City covering the remaining 80 %. In addition, the City is proposing to contribute $500 and $1000 annually to the HRA for each single participant and family unit respectively. These contributions will be funded from the City self - insurance fund. Also, the City contribution will pay for eligible out of pocket expenses on a 50 %/50% cost share basis with the employees. There may be additional City contributions available to employees through a wellness initiative program that is still being developed. Dental insurance is proposed to continue with Midwest Dental as the third parry administrator for the City's self - insured plan. The single monthly premium will increase 2.5% and the family monthly premium will increase 5.1 %. No changes are being proposed to the plan. Life and Accidental Death & Dismemberment insurance is being proposed to transition to a new carrier, CIGNA. This transition will see a cost savings to the City. Long Term Disability Insurance is proposed to transfer to Hartford for coverage. It is being proposed to transition from a contributory plan to a non - contributory plan. This change will provide an advantage to the employees in that if an employee becomes disabled and receive a benefit, that benefit is not taxed. The rate being proposed is significantly less than what is currently being paid. • Motion by Stotts, second by Peterson, to authorize the City Administrator to enter into contracts /agreements with the noted providers for the 2009 employee insurance plans. Motion carried unanimously. (b) DISCUSSION OF 220 LYNN ROAD RESIDENCE Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that a couple of neighbors in the area of 220 Lynn Road had approached him regarding the condition of the property which is vacant. Mr. Sebora explained that the home has gone through foreclosure and is now owned by US Bank. Mr. Sebora has been in contact with an attorney representing US Bank and they are aware of the situation. Hutchinson city code allows the Council to conduct a hearing to discuss and review the hazards and public nuisance of the property and to discuss assessing clean -up costs to the property tax roll. Motion by Stotts, second by Haugen, to set hearing to assess clean-up costs of 220 Lynn Road for 4:30 p.m. on December 23, 2008. Motion carried unanimously. Gary Plotz will discuss with Hutchinson Police Services securing the property. (c) DISCUSSION OF ROUNDABOUT INTERSECTION Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that education of roundabout use has been a topic of discussion lately. MWDOT and the local road research board has put together a video and pamphlet on roundabout safety and features. Mr. Exner played the video for the Council and public. Suggestions were made to have the video available at the Chamber of Commerce and posted on the City's web site. 11. MISCELLANEOUS Eric Yost, 440 Campbell Lane, appeared before the Council. Mr. Yost, Councilmember- elect, noted that he has had questions and comments from residents that use the Hwy 15 roundabout and have had issues with awl CITY COUNCIL MINUTES — NOVEMBER 12. 2008 semi - trucks failing to yield to motorists in the roundabout. A suggestion was made to have enforcement near post to cite violations. Police Chief Dan Hatten noted that all law enforcement officers can issue citations to violators. Chief Flatten noted that he will have HPD presence near the roundabout. Bill Arndt — Council Member Arndt urged vehicles being parked on the streets to park off the street so as to ease the street department's work in cleaning the streets. Gary Plotz — Mr. Plotz noted a new orientation program will be taking place for the newly elected City Council Members, Eric Yost and Chad Czmowski, City Council packets will be delivered to them beginning with the November 25, 2008, Council meeting and they will also be invited to all scheduled Council meetings. Mr. Plotz also mentioned that additional enterprise fund workshops need to be scheduled. Mr. Plotz suggested starting the workshop on November 25 at an earlier time that that which it is scheduled. Motion by Peterson, second by Cook, to change the start time of the November 25, 2008, Council workshop from 4:00 p.m. to 3:00 p.m. Motion carried unanimously. Mr. Plotz further mentioned that a general fund budget workshop needs to be held prior to the December 2, . 2008, Truth in Taxation hearing. Motion by Haugen, second by Cook, to set November 21, 2008, at 4:00 p.m. as a general fund budget workshop. Motion carried unanimously. Gary Plotz noted that effective January 1, 2009, there will be a vacant position of Assistant Finance Director with the retirement of the Finance Director and promotion of the current Assistant Finance Director. Mr. Plotz noted that interviews were held and an offer was made to an individual for the position, however the individual declined the offer. It appears that more interviews will need to be held to find a candidate. Mayor Cook asked if Ken Merrill could come back for a short time in 2009 to aid in the transition. Gary Plotz noted that could be a possibility. Mayor Cook — Mayor Cook reminded the Council of the Policy Governance workshop scheduled for November 20, 2008, at 4:00 p.m. Chad Czmowski and Eric Yost, Councilmembers- Elect, are invited to attend. Stacy Sjogren, Policy Governance consultant, suggested having Gary Plotz provide them an overview of Policy Governance, preferably before that date. Mayor Cook also noted that Gary Plotz's performance review should he on the next agenda to set in December. 12, ADJOURN Motion by Arndt, second by Peterson, to adjourn at 6:55 p.m. Motion carried unanimously. 1] 4 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 21, 2008 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m. with the following members present: Chris Kovacic, Christie Rock, John Lofdahl, Farid Currimbhoy and Chairman Otteson. Absent: Jim Haugen and Mike Flaata Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated September 16, 2008 Ms. Rock moved to approve the consent agenda as submitted. 011 Seconded by Mr. Kovacic, the consent agenda was approved unanimously 4. PUBLIC HEARINGS a) REZONING OF 1285 HWY 7 WEST FROM R -2 (MEDIUM DENSITY RESIDENTIAL) TO C-4 (FRINGE COMMERCIAL) REQUESTED BY CITIZENS BANK Chairman Otteson opened the hearing at 5:35 p.m. with the reading of publication #7719 as published in the Hutchinson Leader on October 9, 2008. Ms. Bowers explained the zoning history of the property and noted this is a vacant lot. The property was previously zoned C-4, however was rezoned to R -2, for Cedar Crest Assisted Living in February, 2006. As the expansion did not happen, the bank is requesting a rezoning back to C-4 to allow sale of the property for commercial development. The proposed rezoning to C-4 would conform with the commercial land use designation in the Comprehensive Plan and recommendations of the Highway 7 Corridor Study. Staff recommends approval with the following findings: 1. The rezoning would be consistent with the Comprehensive Plan and the intent of the C-4 zoning district in the Zoning Ordinance, including the existing commercial land use guiding, the adjacent C-4 zoning &(r -) Minutes Planning Commission - October 21, 2008 Page 2 districts, and the commercial nature of the area located along a major highway. 2. The property is proposed to be developed as a commercial use. Rezoning would allow the proposed use to be developed in conformance with the C-4 district. There was discussion regarding the property also being in the River Overlay District which has additional requirements. A site plan will be reviewed by the Planning Commission and the City Council before any building is constructed on the site. Ed Doring, 1282 Rolling Oaks Lane N.W., stated he has no problem with the property being zoned back to commercial, however he had some concerns with what will happen to the property in the meantime. Staff noted that there have been complaints about outdoor storage on the lot and the dust and mud from trucks parking on the lot. Staff worked with the Bank to post "no trespassing" signs posted to prevent unauthorized parking. Chairman Otteson reminded him there are guidelines in the ordinance that the developer must follow. Ms. Bowers commented on the uses permitted in the C-4 district and the process of site plan review. She stated the parking lot must be paved and the stormwater management goals in the river overlay district must be followed. Mr. Kovacic made a motion to close the hearing. Seconded by Mr. Lofdahl, the hearing closed at 5:42 p.m. Ms. Rock made a motion to • recommend approval of the request with staff findings. Seconded by Mr. Lofdahl, the motion carried unanimously. Ms. Bowers stated this item will be placed on the City Council consent agenda at their meeting held October 28, 2008 in the Council Chambers at 5:30 p.m. b) AMENDMENT TO CITY CODE CHAPTER 153; SUBDIVISION CONTROL, TO AMEND SECTIONS 153.39 AND 153.50; TO UPDATE THE FINAL PLAT FILING REQUIREMENTS AND ADD AN APPLICATION FEE FOR FINAL PLATS Chairman Otteson opened the hearing at 5:43 p.m. with the reading of publication #7719 as published in the Hutchinson Leader on October 9, 2008. Ms. Bowers explained the request by staff to charge a fee for final plat review and update language in the ordinance. The City's subdivision ordinance specifies that no fee shall be charged for final plats. Currently an application fee is charged only for preliminary plats. In order to cover the administrative costs of processing final plats, the City should start charging a final plat application fee. Final plat application fees are common and staff is in the process of researching the appropriate application fee. The final plat application fee would be set by the City Council when the City's fee schedule is adopted in December to take effect for 2009. A couple of other minor changes are proposed to the filing requirements to update the number of mylars needed, remove references to cloth copies, and requiring a digital copy of the final plat. Minutes Planning Commission - October 21, 2008 Page 3 • The Commission discussed the idea of charging fees for services rather than increasing taxes. Staff noted that application fees allow the City to recover expenses for processing applications from the property owner requesting the action, rather than spreading the costs to all residents. Mr. Lofdahl made a motion to close the hearing. Seconded by Ms. Rock the hearing closed at 5:48 p.m. Mr. Lofdahl made a motion to recommend approval of the ordinance amendment. Seconded by Ms. Rock, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held October 28, 2008 in the Council Chambers at 5:30 p.m. c) ZONING ORDINANCE AMENDMENT TO SPECIFY FENCE HEIGHT REQUIREMENTS AND CLARIFY EXISTING SECTION 154.118 LANGUAGE Chairman Otteson opened the hearing at 5:51 p.m. with the reading of publication #7719 as published in the Hutchinson Leader on October 9, 2008. Ms. Bowers explained when the City Code was codified in 2004, part of Zoning Ordinance Section 154.118, Fences and Walls, was omitted in error. The current ordinance does not identify any fence height; however the previous ordinance contained a 6' height maximum for residential fences. The requirement for constructing the fence with the finished side to the outside was also omitted. Planning staff recommends adding the height requirement back in the ordinance, along with several other changes to clarify fence regulations. Requirements for non - residential fences are also proposed to allow higher fences for screening purposes, as currently referenced in "Section 154.115, Screening; landscaping; outdoor storage and display ". The Commission discussed the sight visibility triangle and the how landscaping can also impact visibility. Staff noted that although we don't issue permits for landscaping, we do advise residents to consider mature plant size when planting shrubs and trees. Also discussed was the need for certification by a structural engineer for fences and walls exceeding 6 feet in height. Mr. Kovacic made a motion to close the hearing. Seconded by Mr. Currimbhoy, the hearing closed at 6:00 p.m. Mr. Currimbhoy made a motion to recommend approval of the ordinance amendment. Seconded by Mr. Lofdahl, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held October 28, 2008 in the Council Chambers at 5:30 p.m. • �,(_aj 1 Minutes Planning Commission - October 21, 2008 Page 4 • d) AMENDMENT TO ZONING ORDINANCE SECTION 154.064, ADDING "OFFICES, BUSINESS AND PROFESSIONAL" AS A PERMITTED USE IN THE C4 ZONING DISTRICT Chairman Otteson opened the hearing at 6:01 p.m. with the reading of publication #7719 as published in the Hutchinson Leader on October 9, 2008. Ms. Bowers commented on the request to add "offices, business and professional' to the permitted uses in the C-4 District. She reviewed the purpose of the C-4 district in the Zoning Ordinance as providing areas for the grouping of general retail sales establishments, offices and services that offer convenient shopping facilities for city residents and surrounding area. However, offices are not listed among the permitted uses. Landform staff also noted the lack of an office use during the Highway 7 Corridor Study and recommended the addition. Recent discussions with a commercial developer also expressed concem that "offices" were not specifically listed as permitted uses in the C -4 district. The Commissioners briefly discussed the addition with no concerns. Mr. Lofdahl made a motion to close the hearing. Seconded by Mr. Kovacic the hearing closed at 6:03 p.m. Ms. Rock made a motion to recommend approval of the ordinance amendment. Seconded by Mr. • Lofdahl, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held October 28, 2008 in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS There was discussion on code enforcement and on -going building projects with material stored outside for extended periods. Ms. Bowers explained that the building and planning department will investigate and document the site after complaints are received or if we are aware of problems. Staff works with the Police Dept. and City Attorney to obtain compliance if the problem is not addressed. There was further discussion on City regulations and the difficulty in getting projects completed with the increase in foreclosures and financing problems. City Attorney Sebora commented on the code enforcement process. 6. OLD BUSINESS None COMMUNICATION FROM STAFF A. PRESENTATION OF INFORMATION FROM MNAPA CONFERENCE Ms. Bowers reported that Mr. Kovacic and Ms. Rock attended the conference this year. She commented on one of the sessions, "Making Defensible Land Minutes Planning Commission - October 21, 2008 Page 5 • Use Decisions ". She noted that it is important for the Commissioners to discuss their reasons for approving or denying a request for inclusion in the public record. This discussion and findings in the resolutions are particularly important for applications that may be denied to help prevent legal issues for the City. She also commented on a session about working with corporate retailers to design buildings to fit into communities. Mr. Kovacic commented on the sessions he attended, including 'The Role of the Planning Commissioned, a MN Mainstreet session, Shoreland management and impervious surface coverage and the information he received on legislation and education. Ms. Bowers stated we will have two public hearings on plats in November. ADJOURNMENT There being no further business the meeting was adjourned at 6:30 p.m. • \_ J 6Ca)1 • MINUTES HUTCHINSON AREA JOINT PLANNING BOARD Wednesday, October 15, 2008 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present: Tom Wirt, Larry Karg, Grant Knutson, Robert Anderson, Jim Lauer and Chairman Arndt. Absent: None Also present: Lary Gasow, McLeod County Zoning Administrator, Rebecca Bowers, City Planning Director, Marc Telecky, McLeod County Assistant Zoning Administrator and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated September 17, 2008. Mr. Anderson made a motion to approve the minutes of September 17, 2008. Seconded by Mr. Lauer, the motion carried unanimously. 3. PUBLIC HEARINGS • a) PRELIMINARY /FINAL REPLAT TO CREATE A ONE LOT PLAT OF EYSTAD ADDITION AND TO VACATE THE DRAINAGE AND UTILITY EASEMENT LOCATED IN SECTION 35, ACOMA TWP. AT 20697 196 RD., REQUESTED BY STEVE EYSTAD. Chairman Arndt opened the hearing at 5:31 p.m. with the reading of publication #7718 published in the Hutchinson Leader on Thursday, October 2, 2008. Mr. Telecky commented on the request for a one lot preliminary/final replat to combine a 50'X 400' ingress /egress easement to Mr. Eystad's lot at Lot 10, Block 2, Sioux Hills #3. He explained a vacation of the previously platted easement is also included in the request to plat. The property is located in Acoma Township and was platted as Sioux Hills #3 in 1999. The easement property to be included in the plat is an easement for ingress /egress to Lot 8, Block 2, Sioux Hills #3. Mr. Quade, property owner of Lot 8, must record another ingress /egress easement for access to Lot 8. If approved, staff has the following recommendations: 1) A title opinion shall be approved prior to the recording of the plat. 2) The drainage and utility easement on the common property line between Lot 10, Block 2, and the parcel purchased by Mr. Eystad shall be vacated. kr'-} a. Minutes Joint Planning Board — October 15, 2008 Page 2 • 3) Mr. Quade shall record an ingress /egress easement for access to Lot 8, Block 2, prior to recording of the final plat. Mr. Telecky commented on recommendation number 2 to vacate the drainage and utility easement on Block 10. There is an easement located along the new property line. Discussion followed on the need for an access easement to Lot 8. Mr. Eystad explained the proposed access easement by Mr. Quade. Discussion followed on where the easement can be placed. Mr. Telecky stated Mr. Quade must show access to Lot 8 before this plat may be recorded. Mr. Eystad explained options for the access easement. Mr. Wirt moved to close the hearing. Seconded by Mr. Knutson, the hearing closed at 5:45 p.m. Mr. Karg made a motion to approve the request with staff recommendations. Seconded by Mr. Knutson, the motion carried unanimously. Mr. Gasow stated this item would be forwarded to the County Board and placed on their consent agenda, November 4, 2008. b) PRELIMINARY PLAT TO CREATE A TWO LOT PLAT OF BARRICK'S TRAIL VIEW LOCATED IN SECTION 34, ACOMA TOWNSHIP, AT 21346 -190 STREET REQUESTED BY RUSSELL BARRICK . Chairman Arndt opened the hearing at 5:48 p.m. with the reading of publication #7718 published in the Hutchinson Leader on Thursday, October 2, 2008. Mr. Telecky explained the plat is a two lot preliminary plat to split the lot into two potential buildable residential lots. He stated the applicant has not submitted soil borings for the 2 lots. Staff has concerns with Lot 2 in regard to the soils since the property is low to the north and east. Mr. Telecky commented on the property being on a dead end road and does not have high traffic counts. The request meets the McLeod Comprehensive Land Use Plan in regard to clustering rural residential concentrations. Mr. Telecky explained staff concems on the potential buildable area. McLeod County Environmentalist, Roger Berggren has concems with wetlands in the area. He would add the recommendation of a wetland delineation prior to approving a final plat. Discussion followed on the large ditch across the property. Mr. Telecky explained the difference between a lot split and a plat. If approved, staff has the following recommendations: 1) Soils borings would need to be completed prior to approval by McLeod County Board of Commissioners. 0 Mr. Telecky stated the wetland can be flagged on the plat. Minutes Joint Planning Board — October 15, 2008 Page 3 • Mr. Russell Barrick explained they have no intentions of building on the lot. Mr. Telecky stated the second house is a legal non - conforming use prior to 1981. As a non - conforming use, it can exist as it is today but can not be enlarged upon. Discussion followed on the lot being a buildable lot. Mr. Knutson moved to close the hearing. Seconded by Mr. Karg. The hearing closed at 6:01 p.m. Mr. Karg made a motion to approve the request with staff recommendations. Discussion followed on the need for a wetland delineation at this time or to identify the wetland on the plat. The consensus was to identify the wetland on the plat. Seconded by Mr. Knutson, the motion carried unanimously. Mr. Gasow stated this item would be forwarded to the County Board and placed on their regular agenda, November 4, 2008. 4. NEW BUSINESS a) FINAL PLAT SUBMITTED BY JAMES HEIKES TO CREATE A TWO LOT PLAT OF "7 EAST TRAILVIEW" IN SECTION 3, HASSAN VALLEY TOWNSHIP Mr. Gasow commented on the request for a final plat and reminded the Board of the rezoning last month. He commented on the shared access to Lot 2. He explained the exception on the plat is owned by the DNR. The title opinion was provided. The County Attorney will review the title • opinion. There was discussion regarding the access easement to Lot 2 and the future use. Mr. Heikes commented on his conversation with the State Hwy Dept. regarding moving the access. He explained it would take a year to accomplish moving the access. Mr. Heikes stated the proposed option makes sense now. Discussion followed on use of the driveway in the future. Mr. Anderson made a motion to approve the request with staff recommendations. Seconded by Mr. Wirt, the motion carried unanimously. Mr. Gasow stated this item would be forwarded to the County Board and placed on their consent agenda, November 4, 2008. The final plat cannot be recorded until the tile opinion is reviewed by the County Attorney. b) FINAL PLAT SUBMITTED BY BUD REINERT TO CREATE A ONE LOT PLAT FOR "WOOD PRODUCTS SECOND ADDITION" IN SECTION 8, HASSAN VALLEY TOWNSHIP Mr. Gasow commented on the final plat and explained the shared access easement to the existing Reinert residence. He stated a title opinion is required before the plat can be recorded. (0 Ce`� a. Minutes Joint Planning Board — October 15, 2008 Page 4 • Mr. Gasow again explained the easement needed for access to the residence through Lot 1 as the driveway exists. Mr. Telecky explained there was a driveway to Mr. Reinert's home that would be entirely on his property. He will use the old driveway when the new lot is sold. Discussion followed on the access driveway tying into the service road. Mr. Anderson made a motion to approve the request with staff recommendations. Seconded by Mr. Karg, the motion carried unanimously. Mr. Gasow stated this item would be forwarded to the County Board and placed on their consent agenda November 4, 2008. c) UPDATE BY STAFF ON REVIEW OF JOINT PLANNING ZONING ORDINANCE Mr. Telecky commented on the staff meeting to begin discussing the amendment to the Joint Planning Ordinance. He included the R -1 districts from the Joint Planning and City Ordinances. He explained the need to anticipate growth from the inside out. He explained land use and the need to follow the lead of the City. A new plan must be in place to amend the ordinance. Staff has concerns with the development of mixed uses on the fringe of the Joint Planning Area. Staff will try to amend the underlying zoning requirements. Legal input is necessary to pursue amending to the plan. • Ms. Bowers commented on the issues staff have discussed. She explained the focus must be placed on the staging plan. The existing plan is outdated. The issue is more than rewriting the ordinance. She stated the County and Joint Planning Board should be included in discussions when revising the City comprehensive plan. 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF ADJOURNMENT There being no further business the meeting adjourned at 6:43 p.m. 0 Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, October 21, 2008, 7:00 AM Min utes • 1. CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky Felling, LaVonne Hansen, Joel Kraft and Ruth Kimball. Staff Present: Jean Ward and Judy Flemming. 2. MINUTES OF THE HRA BOARD MEETING ON SEPTEMBER 16, 2008 Chairman Casey Stotts asked if there were any corrections or additions to the September 16, 2008 Minutes. There were none, so the September 16, 2008 Minutes were approved as written. FINANCIAL REPORTS a. Joel Kraft moved to approve the City Center Financial Reports. Ruth Kimball seconded and the motion carried unanimously. b. Joel Kraft moved to approve to pay off MHFA interim construction loan plus interest upon sale of school construction house October 24, 2008. (Total payoff of $98,933.03 Interim loan $96,735 with interest at 2% of $2,198.03). LaVonne Hansen seconded and the motion carried unanimously. c. Ruth Kimball moved to pay Herald Journal Publishing $433.46 for Marketing Signs. Joel Kraft seconded and the motion carried unanimously. d. LaVonne Hansen moved to approve Park Towers Financial Reports. Ruth Kimball seconded and the motion carried unanimously. e. Becky Felling moved to pay interim pay request of $49,902 for caulking project upon completion of initial contract work. (Does not include change order amount). Ruth Kimball seconded and the motion carried unanimously. 4. PARK TOWERS • a. Jean Ward updated the Board on the apartment renovation project schedule. b. Jean Ward updated the Board on the caulking project. The change order amount is $19,962. c. Jean Ward updated the Board on the occupancy status — 5 apartments currently vacant for renovation, 1 vacant due to eviction, and 1 vacant due to turnover. d. Jean Ward updated the Board on the 2008 Final Operating Subsidy amount of $163,962 based on 88.96% proration. 2008 budget amount of $160,000. e. Jean Ward updated the Board on a future need. Stucco replacement needed between 5` & 6` floors and 6` & 7 floors at front entrance. 5. HOME IMPROVEMENT LOANS a. Becky Felling moved to approve Home Improvement Resolution #08 -16. LaVonne Hansen seconded and the motion carried unanimously. 6_ SCHOOL CONSTRUCTION UPDATE a. Joel Kraft moved to approve Resolution 908 -15 to approve sale of house at 1170 Prairie View Drive SW and give authorization to execute closing documents. The closing is October 24, 2008. Ruth Kimball seconded and the motion carried unanimously. b. LaVonne Hansen moved to remove the appliance allowance from the purchase agreement due to CASA loan requirements and approval to revise listing agreement for Diane Sorensen. Ruth Kimball seconded and the motion carried unanimously. c. Judy Flemming updated the Board on the construction of 1863 Island View Circle SW. d. Jean Ward discussed with the Board the correspondence with the School Officials regarding the • Memorandum of Understanding for building a house in the 2009 -2010 school year. The Board agreed that they would like to take a year off from building to see if the housing market will come around. October 21, 2008 Minutes Page 1 of 2 �Q� 7. HHPOP LaVonne Hansen moved to approve CASA Workforce Loans: City Revolving Loan & HRA Entry Cost . Loan CW 49NC/E for Amber Wagner to Purchase 1170 Prairie View Dr. School Construction House. Becky Felling seconded and the motion carried unanimously. 8. FRANKLIN GROVE EXPANDED REHAB PROJECT UPDATE Joel Kraft moved to approve EFG Schumaci Loan 98694 and EFG Solis Loan #8695 contingent to loan review committee approval and to approve the subordination request for CR & EFG Schmeling Loan 48686. Ruth Kimball seconded and the motion carried unanimously. 9. OTHER a. Jean Ward presented to the Board Foreclosure Udate Report for Hutchinson as of 9 -30 -2008. b. Jean Ward updated the Board on the October 17 meeting at MHFA on Neighborhood Stabilization Program for foreclosed homes. c. The Board reviewed the different Logo designs. They selected #1. RA Hut inset Housog 8 10. ADJOURNMENT RedB Nty There being no other business, Chairman Casey Stotts declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director • October 21, 2008 Minutes Page 2 of 2 CITY OF HUTCHINSON MEMO Finance Department November 20, 2008 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 2008 ENGINEERING & ADMINISTRATIVE FEE TRANSFER Construction projects under the over sight by the Engineer and other departments are reimbursed for services based upon project construction costs. The attached resolution is based upon the 2008 work and is • requested for approval. H: \DOC \City council memo 2.doc • �0 ( J • RESOLUTION 13498 TRANSFERRING FROM WASTEWATER, WATER DEPARTMENTS, STORM WATER 2007 IMPROVEMENT BOND CONSTRUCTION FUND AND 2008 IMPROVEMENT BOND CONSTRUCTION FUND TO GENERAL FUND & CAPITAL PROJECTS FUND FOR ENGINEERING AND ADMINISTRATION FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, $657,542 is hereby transferred by to the General Fund & Capital Project Fund for project administration and engineer fees as follows: THAT, the following is hereby transferred to the General Fund $18,007 from Wastewater Department for engineering fees $ 5,000 from Wastewater Department for administration fees $32,231 from Water Department for engineering fees $12,794 from Water Department for administration fees $2,015 from 2007 Improvement Bonds - engineering fees $ 806 from 2007 Improvement Bonds - administration fees $270,243 from 2008 Improvement Bonds - engineering fees $ 99,261 from 2008 Improvement Bonds - administration fees $162,357 from Storm Water Fund - engineering fees $ 54,625 from Storm Water - administration fees AND THAT, $86,344 of the administration fees be set aside in the Capital Projects Fund for the purpose of Comprehensive Planning and topo mapping. THAT, said transfers are hereby effective and to apply to the 2008 fiscal year. Adopted by the City Council this 25th day of November 2008 Steven W. Cook Mayor ATTEST: • Gary D. Plotz Administrator • MEMORANDUM DATE: November 19, 2008 for the November 25, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: PRELIMINARY AND FINAL PLAT OF FAITH LUTHERAN ADDITION AND VACATION OF ALLEY LOCATED AT 335 MAIN STREET SOUTH Background: Faith Lutheran Church is requesting approval of a preliminary plat, final plat and vacation of alley to allow a future building expansion and site improvements. The plat would combine the existing 10 lots on Block 33, South Half of Hutchinson, into one lot to remove lot lines and allow for the proposed expansion. A vacation of the alley is required for future construction over the easement. Additional approvals will be needed before the construction project moves forward, including a conditional use permit and site plan for the expansion. Additional information is contained in the attached Planning Commission staff report and attachments. • Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their November 18, 2008, meeting. There was no one from the public that spoke on the request other than the applicant. Mr. Randy Redman updated the Commission on the Church's timeline for the project. Theywill have a Church vote in February and are hoping to start part of the expansion next year. After brief discussion, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the preliminary and final plat and vacation of the alley, with the findings and conditions in the attached resolution. • 6(C)I RESOLUTION NO. 13495 • RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT OF FAITH LUTHERAN ADDITION LOCATED AT 335 MAIN STREET SOUTH Whereas, Faith Lutheran Church, property owner, has requested approval of a preliminary and final plat to create a one lot plat for future expansion with the following legal description: Legal Description: Lots 1 — 10, Block 33, together with the vacated alley as dedicated in said Block 33, all in South Half of Hutchinson Whereas, the Planning Commission met on November 18, 2008, and held a public hearing on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the request, subject to the following findings and conditions: 1. The final plat shall be recorded after the revisions required by the McLeod County Recorder are completed to meet McLeod County requirements. • 2. Additional applications and review will be required before a building permit may be reviewed and issued for the expansion, including a conditional use permit and site plan review and approval. Adopted by the City Council this 25 day of November, 2008. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor U • PUBLICATION NO. ORDINANCE NO. 08-0518 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING THE ALLEY IN BLOCK 33, SOUTH HALF HUTCHINSON THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate the alley located in Block 33, South Half Hutchinson. Section 2. That the alley to be vacated is described as follows: All of the alley in Block 33, as dedicated in the plat, South Half of Hutchinson, according to the plat thereof on file and of record in the office of the County Recorder, McLeod County, Minnesota. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 9" day of December, 2008. • ATTEST: Gary D. Plotz City Administrator • Steven W. Cook Mayor /0 (C) DIRECTORS;RE PORT - PLANNING DEPARTMENT To: Hutchinson Plannin Commission From: Brad Enians, Dolf Moon, Dave Hunstad, Miles Sepp , Mike Bolin can %Vardl, Jud Flemmin John Webs-ter, John Olson. Lenn Rutled KvIe W Dimler, Kent Exnor, John Paulson, Mark Schnobrich, Marc Sebora, Gar Plot z, Ken Mere ll, Jim Popp, Dan Hatten,, Dick Na Rebecca Bowers and Bonnie Bau z ( Persons in attendance at Planin Staff Meetln ( in bold Date: November 7, 2008, for November 18.2008, Plannin Commission Meetin Application: PRELIMINARY AND FINAL PLAT OF FAITH IXTHERA N ADDITION AND VACATION OF ALLEY LOCATED AT 335 MAIN STREET SOUTH Applicant: Faith Lutheran Church, propert owner PRELIMINARY PLAT, FINAL PLAT AND VACATION OF ALLEY Faith Lutheran Church is, re tin g approval of a pre ilmine plat, final plat and vacation of alle to allow a future buildin expansion and site improvements. The plat would combine the existin 10 to on Block 337 South Half of Hutchinson, into one lot to remove lot lines and allow for the proposed i expansion. A vacation of the alle is re for future construction ox-cr the easement. Additional approvals will be needed before the construction project moves forward. ITicludin a conditional use permit and site plan for the expansion. FOURTH AVE. , ksr = 11 Planning Commission — 11 -18 -08 Preliminary and Final Plat Faith Lutheran Addition • Page 2 GENERAL INFORMATION Existing Zoning: R -2 (Medium Density Residential) Property Location: 335 Main Street South Lot Size: 2 acres (Total of Block 33) Existing Land Use: Church Adjacent Land Use And Zoning: Commercial and Single Family Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: The subject property is comprised of 10 lots from the South Half of Hutchinson plat. Six of the ten lots were previously zoned C -3 and four were zoned R -2. The four easterly lots (parking lot) of Block 33 were rezoned from R -2 to C -3 in 1989. In 1989, the zoning ordinance permitted churches in the C -3 District. The current zoning ordinance does not allow churches in the C -3 (Downtown Commercial) district. In 2007, the entire block was rezoned back to R -2 to allow future expansion. Churches are conditionally permitted in the R -2 district. • Applicable Regulations: Sections 153.36 and 153.50 (Preliminary plat and final plat) City Code Chapter 14, Section 14.05 (Vacation of Alley) City Charter Analysis and Recommendation: The proposed preliminary plat, final plat, and vacation of the alley are required for the expansion to move forward and allow construction over the old lot lines and easements. Staff notes that the platting to combine the 10 lots into a two -acre lot would solve several problems with buildings over lot lines and parking setbacks. At the planning staff meeting, utilities staff confirmed that all the services (electric, natural gas, telephone and Mediacom) have been moved from the alley and the vacation of the alley can be approved. The storm sewer on the site is private and does not require any easements. Utilities staff noted that the street light at the alley entrance on 4' Ave. will be removed and there may need to be a parking lot light to replace the loss of the street light. The proposed lighting plan will be reviewed with the site plan for the proposed expansion in the future. Staff notes that the Church is planning for the expansion to begin next year. A one - stop -shop will be scheduled with the representatives from the church when they are closer to beginning the expansion. There will also be a conditional use permit and site plan review required before a building permit is issued for expansion. Staff recommends approval of the request with the following recommendations: 1. The final plat shall be recorded after the revisions required by the McLeod County Recorder are completed to meet McLeod County requirements. 2. Additional applications and review will be required before a building permit may be reviewed • and issued for the expansion, including a conditional use permit and site plan review and approval. Cc: Randy Redman Mark Guggemos 4, (C - ) I LUTHERAN CHURCH ADDITION vv Too 00 v:4 l4v Ov vv vv o•I v .o• ry v,v 'vv v'v v v i i ammo' mY OY.[I sf�rb� m] tlH I w W�Y..� Lax YYnnel� \ xur o rasa NOTES w,. r pw tM. ..r.• Y... Yn..i,�l b...e� r r�yi x. e+.si i mow. � m wn..r Professional Land Surveyors P.O. Box 220 Hulchlnson, MN 55350 T. (Ml - NAIIR PLAT LEGEND m[. NORTH GMPHIC SC ALE' 4 Orr I vnt ww aOr.MP.ZBe _ _ m mart, ,� O P'r,R 4([rt A'O[Sau rn O ¢ cam ems) _ __ _ ¢Mrti IRTt NI NOTES w,. r pw tM. ..r.• Y... Yn..i,�l b...e� r r�yi x. e+.si i mow. � m wn..r Professional Land Surveyors P.O. Box 220 Hulchlnson, MN 55350 T. 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MN 55350 w puYn l.vr =.l+rvl ur.xms U n • MEMORANDUM DATE: November 19, 2008 for the November 25, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: PRELIMINARY AND FINAL PLAT OF HUTCHINSON MANUFACTURING ADDITION AND REZONING TO 1 -1 (LIGHT INDUSTRIAL) FROM I/C AND C-4, LOCATED AT 720 HWY 7 W Background: Hutchinson Manufacturing is requesting a preliminary and final plat to combine several lots in to one lot at 720 Hwy 7 West. A rezoning to 1 -1 (Light Industrial) is also requested for the 10.79 -acre site. The buildings and parking lot currently straddle several lot lines. The plat would simplify the property by eliminating the multiple lots and lot lines running through buildings and parking lot. The parcels are presently zoned I/C (Industrial Commercial), except for the westerly portion which is C-4 (Fringe Commercial). When staff became aware of the proposed platting, we recommended that the applicant apply to rezone the site, as recommended by the Highway 7 Corridor Study. The rezoning to 1 -1 (Light Industrial) would is allow the use to become a permitted use and avoid the on -going requirement for approval of a conditional use permit for any expansions to the property. Additional information is contained in the attached Planning Commission staff report and attachments. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their November 18, 2008, meeting. There was no one from the public who spoke on the item, other than the applicant. The Commission discussed the landscaping and screening that has been completed on the site. Also discussed were the plans for landscaping the southerly lot line along Les Kouba Parkway. Staff initially recommended setting a deadline on the landscaping, however feedback from the Commission was that landscaping should wait until a plan is developed for the Parkway. After concluding discussion, the Commission unanimously recommended approval, with the change to the condition for the landscaping to read "Landscape and screening along the southerly line of the plat shall be completed after the plan for the parkway is completed." Recommendation: The Planning Commission unanimously recommended approval of the preliminary and final plat and rezoning to 1 -1, with the findings and conditions in the attached resolution. • 6 (c) a, RESOLUTION NO. 13496 RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT OF HUTCHINSON MANUFACTURING ADDITION AND REZONING TO 1 -1 (LIGHT INDUSTRIAL) FROM I/C AND C4 LOCATED AT 720 HWY 7 WEST Whereas, Thomas Daggett, property owner, Hutchinson Manufacturing, has requested approval of a preliminary and final plat to combine 5 lots in to a one lot plat and to rezone the property to I -1 (Light Industrial) from IIC (Industrial Commercial) and C-4 (Fringe Commercial) with the following legal description: Legal Description: All that part of the Southwest Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, McLeod County, Minnesota, lying between the southerly right of way line of Minnesota Trunk Highway No. 7 and 22, and the northerly right of way line of the Minnesota Western Railway Company right of way; EXCEPTING the following described tract: Commencing at the south quarter corner of Section 36, Township 117 North, Range 30 West; thence north along the west line of the Southeast Quarter of said Section 36 a distance of 487.08 feet to a point on the northerly right of way line of the Minnesota Western Railway Company, and the point of beginning of the tract to be described; thence deflecting right 77 degrees 49 minutes and along said northerly right of way line a distance of 1056.54 feet; thence deflecting left 77 degrees 49 minutes and parallel with the west line of said Southeast Quarter a distance of 471.20 feet to the southerly right of way line of Minnesota Trunk Highways 7 and 22; thence southwesterly along said southerly right of way line, to the west line of said Southeast Quarter; thence south, along said west line, a distance of 424.00 feet to the point of beginning. That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, McLeod County, described as follows: Beginning at the Northwest comer of the Southeast Quarter of the Southeast Quarter of said Section 36; thence East 126 feet; thence South 432 feet to the North right of way line of the Minnesota Western Railway Co.; thence Westerly along said Right of way line to the West line of the Southeast Quarter of the Southeast Quarter of said Section 36; thence North to the place of beginning, The East 126.00 feet of the West 252.00 feet of the North 345.70 feet of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, McLeod County, Minnesota, as measured along or parallel with the north and west lines of said Southeast Quarter of the Southeast Quarter. Subject to easements of record, if any. EXCEPTING therefrom that part of the South Half of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, shown as Parcel 16 on Minnesota Department of Transportation Right of way Plats Numbered 4340 and 43-41 as the same are on file and of record in the office of the County Recorder in and for McLeod County, Minnesota. ALSO, The East 126.00 feet of the West 378.00 feet of the North 345.70 feet of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117, Range 36, McLeod County, Minnesota, as measured along or parallel with the north and west lines of said Southeast Quarter of the Southeast Quarter. That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 36 West, described as beginning at a point on the North line of said Southeast Quarter of the Southeast Quarter, 378 feet East of the Northwest comer thereof; thence East on said North line 70 feet, thence Resolution # 13495 Preliminary and final plat and Rezoning Hutchinson Manufacturing Addition • November 25, 2008 Page 2 South on a line parallel with the West line of said Southeast Quarter of the Southeast Quarter 345.7 feet; thence West on a line parallel with the North line of said Southeast Quarter of the Southeast Quarter 70 feet; thence North on a line parallel with the West line of said Southeast Quarter of the Southeast Quarter 345.7 feet to the point of beginning. That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, McLeod County, Minnesota, described as follows: Beginning at a point on the North line of said Southeast Quarter of the Southeast Quarter a distance of 448 feet Easterly of the Northwest corner of said Southeast Quarter of the Southeast Quarter; thence Easterly, along said North line, a distance of 30 feet; thence Southerly, parallel with the West line of said Southeast Quarter of the Southeast Quarter, to the Northerly right -of -way line of the Minneapolis Industrial Railroad (formerly Minnesota Western Railroad); thence Southwesterly, along said right -of -way line to a point 126 feet Easterly of said West line, as measured parallel with said North line; thence Northerly, parallel with said West line, to a point 345.7 feet Southerly of said North line, as measured parallel with said West line; thence Easterly, parallel with said North line, a distance of 322 feet; thence Northerly, parallel with said West line, a distance of 345.7 feet to said point of beginning. Subject to easements of record, if any. EXCEPTING therefrom that part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, shown as Parcel 17 on MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43 -41, on file and of record in the office of the County Recorder in and for McLeod County, Minnesota. ALSO, All that part of the East 300 feet of the West 778 feet of the Southeast Quarter of the Southeast Quarter of Section 36 in Township 117 North of Range 30 West, as measured along or parallel with the North line of said Southeast Quarter of the Southeast Quarter, lying Northerly of the right -of -way of the Minneapolis Industrial Railroad (formerly Minnesota Western Railroad). Subject to easements of record, if any. EXCEPTING therefrom that part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, shown as Parcel 18 on MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-41, on file and of record m the office of the County Recorder in and for McLeod County, Minnesota. ALSO, A 30.00 foot wide strip of land lying southerly of and adjoining the northerly line of that part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West of the Fifth Principal Meridian, McLeod County, Minnesota, described as follows, to -wit: Beginning at a point on the east line of said Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, distant 300 feet south of the northeast comer thereof; thence Southwesterly on a tangent line for a distance of 1353 feet, more or less, to a point in the west line of said 40 acres, distant 562 feet south of the northwest comer thereof, thence south in said west line to a point being 100 feet south of the first above described line at right angles to same; thence northeasterly parallel with and 100 feet south of above first described line a distance of 730 feet; thence southeasterly on a nght curve with a radius of 428.3 feet a distance of 618 feet; thence southeasterly on a right curve with a radius of 714.5 feet a distance of 93.4 feet; thence southeasterly to a point on the north shore line of the Crow ( (C-) a. Resolution # 13495 Preliminary and final plat and Rezoning Hutchinson Manufacturing Addition • November 25, 2008 Page 3 River, being approximately 60 feet west of the east boundary line; thence east along said shore line to said east boundary line of said 40 acres; thence north in said line to point of beginning, according to location now made over and across said 40 acres. Land herein conveyed and described containing approximately 6.4 acres of land; said described parcel being the same premises conveyed from H.L. Merrill and Martha A. Merrill to the Electric Short Line Railway Company by Deed filed for Record in the Register of Deeds Office for McLeod County on April 20, 1916 in Book 40 of Deeds, on Page 56, the west line of the above described 40 acre tract being at approximately railroad Station 2968+00. The west line of said strip of land being the west line of said Southeast Quarter of the Southeast Quarter and the east line of said strip of land being the east line of the West 778.00 feet, as measured along the north line, of said Southeast Quarter of the Southeast Quarter. Whereas, the Planning Commission met on November 18, 2008, and held a public hearing on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the request, subject to the following findings and conditions: 1. The rezoning to I -1 would be consistent with the industrial land use guiding the Comprehensive • Plan and the intent of the I -1 zoning district in the Zoning Ordinance. 2. The final plat shall be revised before recording to show the permanent trail easement on the northeast corner of the site. 3. Landscape and screening along the southerly line of the plat shall be completed after the plan for the parkway is completed. 4. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. Adopted by the City Council this 25 day of November, 2008. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor J • PUBLICATION NO. ORDINANCE NO. 0 8-0519 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA TO REZONE PROPERTY TO I -1 (LIGHT INDUSTRIAL) FROM I/C (INDUSTRIAL COMMERCIAL) AND C4 (FRINGE COMMERCIAL DISTRICT) LOCATED AT 720 HWY 7 WEST THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to rezone the property to I -1 (Light Industrial) from UC and C-4 located at 720 Hwy 7 West. Section 2. That the property to be rezoned to I -1 (Light Industrial) is described as follows: All that part of the Southwest Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, McLeod County, Minnesota, lying between the southerly right of way line of Minnesota Trunk Highway No. 7 and 22, and the northerly right of way line of the Minnesota Western Railway Company right of way; EXCEPTING the following described tract: Commencing at the south quarter comer of Section 36, Township 117 North, Range 30 West; thence north along the west line of the Southeast Quarter of said Section 36 a distance of 487.08 • feet to a point on the northerly right of way line of the Minnesota Western Railway Company, and the point of beginning of the tract to be described; thence deflecting right 77 degrees 49 minutes and along said northerly right of way line a distance of 1056.54 feet; thence deflecting left 77 degrees 49 minutes and parallel with the west line of said Southeast Quarter a distance of 471.20 feet to the southerly right of way line of Minnesota Trunk Highways 7 and 22; thence southwesterly along said southerly right of way line, to the west line of said Southeast Quarter; thence south, along said west line, a distance of 424.00 feet to the point of beginning. That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, McLeod County, described as follows: Beginning at the Northwest corner of the Southeast Quarter of the Southeast Quarter of said Section 36; thence East 126 feet; thence South 432 feet to the North right of way line of the Minnesota Western Railway Co.; thence Westerly along said Right of way line to the West line of the Southeast Quarter of the Southeast Quarter of said Section 36; thence North to the place of beginning, The East 126.00 feet of the West 252.00 feet of the North 345.70 feet of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, McLeod County, Minnesota, as measured along or parallel with the north and west lines of said Southeast Quarter of the Southeast Quarter. Subject to easements of record, if any. EXCEPTING therefrom that part of the South Half of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, shown as Parcel 16 on Minnesota Department of Transportation Right of way Plats Numbered 43-40 and 43 -41 as the same are on file and of . record in the office of the County Recorder in and for McLeod County, Minnesota. ( cc) Ordinance # 08 -0519 Rezone to I -1 Hutchinson Manufacturing Addition . December 9, 2008 Page 2 ALSO, The East 126.00 feet of the West 378.00 feet of the North 345.70 feet of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117, Range 36, McLeod County, Minnesota, as measured along or parallel with the north and west lines of said Southeast Quarter of the Southeast Quarter. That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 36 West, described as beginning at a point on the North line of said Southeast Quarter of the Southeast Quarter, 378 feet East of the Northwest comer thereof; thence East on said North line 70 feet, thence South on a line parallel with the West line of said Southeast Quarter of the Southeast Quarter 345.7 feet; thence West on a line parallel with the North line of said Southeast Quarter of the Southeast Quarter 70 feet; thence North on a line parallel with the West line of said Southeast Quarter of the Southeast Quarter 345.7 feet to the point of beginning. That part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, McLeod County, Minnesota, described as follows: Beginning at a point on the North line of said Southeast Quarter of the Southeast Quarter a distance of 448 feet Easterly of the Northwest comer of said Southeast Quarter of the Southeast Quarter; thence Easterly, along said North line, a distance of 30 feet; thence Southerly, parallel with the West line of said Southeast Quarter of the Southeast Quarter, to the Northerly right-of-way line of the Minneapolis Industrial Railroad (formerly Minnesota Western Railroad); thence Southwesterly, along said right -of -way line to a point 126 feet Easterly of said West line, as measured parallel with said • North line; thence Northerly, parallel with said West line, to a point 345.7 feet Southerly of said North line, as measured parallel with said West line; thence Easterly, parallel with said North line, a distance of 322 feet; thence Northerly, parallel with said West line, a distance of 345.7 feet to said point of beginning. Subject to easements of record, if any. EXCEPTING therefrom that part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, shown as Parcel 17 on MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-41, on file and of record in the office of the County Recorder in and for McLeod County, Minnesota. ALSO, All that part of the East 300 feet of the West 778 feet of the Southeast Quarter of the Southeast Quarter of Section 36 in Township 117 North of Range 30 West, as measured along or parallel with the North line of said Southeast Quarter of the Southeast Quarter, lying Northerly of the right -of -way of the Minneapolis Industrial Railroad (formerly Minnesota Western Railroad). Subject to easements of record, if any. EXCEPTING therefrom that part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, shown as Parcel 18 on MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 4341, on file and of record in the office of the County Recorder in and for McLeod County, Minnesota. 0 Ordinance# 08 -0519 Rezone to I -1 Hutchinson Manufacturing Addition • December 9, 2008 Page 3 ALSO, A 30.00 foot wide strip of land lying southerly of and adjoining the northerly line of that part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West of the Fifth Principal Meridian, McLeod County, Minnesota, described as follows, to -wit: Beginning at a point on the east line of said Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, distant 300 feet south of the northeast corner thereof; thence Southwesterly on a tangent line for a distance of 1353 feet, more or less, to a point in the west line of said 40 acres, distant 562 feet south of the northwest comer thereof; thence south in said west line to a point being 100 feet south of the first above described line at right angles to same; thence northeasterly parallel with and 100 feet south of above first described line a distance of 730 feet; thence southeasterly on a right curve with a radius of 428.3 feet a distance of 618 feet; thence southeasterly on a right curve with a radius of 714.5 feet a distance of 93.4 feet; thence southeasterly to a point on the north shore line of the Crow River, being approximately 60 feet west of the east boundary line; thence east along said shore line to said east boundary line of said 40 acres; thence north in said line to point of beginning, according to location now made over and across said 40 acres. Land herein conveyed and described containing approximately 6.4 acres of land; said described parcel being the same premises conveyed from H.L. Merrill and Martha A. Merrill to the Electric Short Line Railway Company by Deed filed for Record in the Register of Deeds Office for McLeod County on April 20, 1916 in Book 40 of Deeds, on Page 56, the west line of the above described 40 acre tract being at approximately railroad Station 2968 +00. • The west line of said strip of land being the west line of said Southeast Quarter of the Southeast Quarter and the east line of said strip of land being the east line of the West 778.00 feet, as measured along the north line, of said Southeast Quarter of the Southeast Quarter. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 9 day of December, 2008. ATTEST: Gary D. Plotz City Administrator J Steven W. Cook Mayor �0 cc,) =L dek W M To: Hutchinson Plannin Commission From: Brfad Emans, Dolf Moon, Da%-e Hunstad, Miles Seppelt, Nl nl n r an Ward, Jud Fl John Webster, John Olson, Lenny Rutled Kyle Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora., Gar Ploul, Ken Memffl, Jim Popp, Dan flatten, Dick Na Rebecca Bowers and Bonnie B au metz ( Persons in a ttend ance at Plan n 1* n un S ta ff Nfeetin (in bold) Date: November 7, 2008, fo r N o-*�e m b er 18, 2008, Plan nin ( g Com m lks i on Meetin Application: PRELIMINARY AND FINAL PLAT OF HUTCHINSON MANUFACTURING ADDITION AND REZONING TO 1-1 ( LIGHT INDUSTRIAL FROM I/C AND C-4. LOCATED AT 720 HWY 7 W. Applicant: Tom Da representin Hutchinson Manufacturin PRELENUNARY AND FINAL PLAT ANiD REZONING TO 1-1 Hutchinson Manufacturin is re a preliminar and final plat to combine several lots in to one lot at 720 Hw 7 West, as shown in the map, below. A rezonin to I- I (Li Industrial) is also re for the 10,79-acre site. The buildin and parkin lot currentl straddle several lot lines. The plat would simplif the propert b eliminatin the multiple lots and lot lines runnin throu buildin and parkin lot. The parcels are pres,entl zoned I/C (Industrial Commerc tial), except for the westerk y Y portion which is C -4 ( Frin a e Commercial When we became aware the proposed plattin staff recommended that the applicant appl to rezone the site. as recommended b (he Hi 7 Corridor Stud The rezonin I.-I (Li Industrial would allow the use to become a pemiitted use and avoid the on- re for approval of a conditional use pen-nit for an expansions to the P pro rt I • • Planning Commission — 11 -18 -08 Preliminary and Final Plat and Rezoning Hutchinson Manufacturing Addition Page 2 GENERAL INFORMATION Existing Zoning: IIC (Industrial Commercial) and C-4 (Fringe Commercial) Lot Size: Total platted site: 10.79 acres Existing Land Use: Manufacturing business Adjacent Land Use And Zoning: C-4 to the west, C -5 to the east and the South Fork of the Crow River to the south, Park to the south. Comprehensive Land Use Plan: Industrial Zoning History: There have been several conditional use permits granted for additions to the site in the following years: 1984, 1987, 1989, 1990, 1991, May 1992, September 1992, 1997, 2000 and 2003. A letter of understanding was also prepared and signed in May 2004 regarding landscaping and screening improvements. Applicable Regulations: Sections 153.36 and 153.50 (Preliminary and final plat) City Code Section 154.168 (Rezoning) City Code Analysis and Recommendation: Preliminary/Final Plat The proposed preliminary and final plat would combine five lots into one 10.70 acre lot. The plat also includes a 30' x 795' strip of former Railroad Right of Way along the southerly lot line that was deeded from the City to Hutchinson Manufacturing. The plat would remove the lot lines that currently run through buildings and the parking lot. The lot to the west of the subject site, adjacent to the Victorian Hotel, is also owned by the applicant, however is not part of the request. The applicant plans to keep the adjacent property as a separate C4 lot for potential future development. Rezonine In considering a rezoning request, the Planning Commission should review the proposed rezoning for consistency with the Comprehensive Plan and the purpose of the Zoning Ordinance. The Comprehensive Plan identifies the property as guided for industrial use, which would be consistent with the proposed rezoning to I -1. The purpose of the I -1 district is to: "create industrial areas that will be acceptable within the city and will not adversely affect adjacent business or residential neighborhoods. Industrial establishments should be either: 1. Those whose operations are relatively free from objectionable influences; or 2. Those whose objectionable features will be obviated by design or appropriated devices. " The requested rezoning to 1 -1 would allow the business to become a permitted use and avoid the need for on -going conditional use permits for any expansions. • The Highway 7 Corridor Study recommended that the city eliminate the I/C district by rezoning properties to appropriate zoning districts in conformance with the Comprehensive Plan and the recommendations in the Highway 7 Corridor Study. The requested rezoning to I -1 would accomplish these objectives and simplify the process for future expansions for Hutchinson Manufacturing. fO CC ) �Z- Planning Commission — 11 -18 -08 Preliminary and Final Plat and Rezoning Hutchinson Manufacturing Addition • Page 3 Planning Staff Comments At the planning staff meeting, staff discussed the status of the conditions included in the previous conditional use permits. It was noted that the majority of the conditions have been met, except for the landscaping along the southerly lot line that has been delayed due to the proposed future Les Kouba Parkway project. The other conditions have been met include paving the parking lot, Engineering approval of the westerly pond construction, the paved access, hydrants and water looping completed, a screening fence was installed, and some of the landscaping has been completed. The remaining landscaping along the southerly boundary is covered through a Memorandum of Understanding signed in 2004. The landscaping has been on hold until plans were developed for Les Kouba Parkway. Staff discussed the need to resolve the development of Les Kouba Parkway in order for the applicant to complete his landscaping on the south side of the plat. Consensus of staff was to recommend that the applicant have his portion of the landscaping completed in the Spring of 2009 to avoid on -going delays, whether or not the Parkway plan is completed by that time. Staff noted one minor correction to the plat to show the permanent trail easement on the N.E. comer of the plat. The present preliminary plat indicates a temporary easement. A condition is added requiring this revision on the final plat. Staff recommends approval of the plat and the rezoning with the following recommendations: 1. The rezoning to I -1 would be consistent with the industrial land use guiding the Comprehensive Plan and the intent of the I -1 zoning district in the Zoning Ordinance. • 2. The fmal plat shall be revised before recording to show the permanent trail easement on the northeast comer of the site. 3. Landscape and screening along the southerly line of plat shall be competed by Spring of 2009. The plan shall be approved by the City Forester and Planning Director prior to planting. 4. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. n U Plannin Comnuission — 11-18-08 Preliminar 2nd Mina] Plat, and Rezonin Hutchinson Manufacturlin Addition Pa 4 Hutchinson Manufacturin East Side Fence and Landscaping p ta 11 n i ] I,() C Ornmission — 11 -18-08 L- Pre liminar and Final Plat and Rezonin 19 u tch i 11 so a NI anufacturin Addition VA 'Y e 5 South Propett line alon Les Kouba Parkwa and Old Railroad Ri of Wa V liew lookin west from Montana Str. toward fronta road between Hutchinson Mf and Hw 7W. l7 P'1 n p t 0 G C T 1 5 2008 T Z peol. d R — � - - I - -__ —� Ay f6pY WfIP C I� Lr f- -•_ 'n- 0 .p 0.1Q - � H SW 114 OF SF 1i4 I' I' I � w q r ^,r 6 I1 � .�..oni w ' •' I I li I �e HUTCHINSON MANUFACTURING ADDITION m' TMlm AwR "T'7' I rLJ 111 y I r I �OTI r I I VIV.IirFO r ^� .voq �M"�w SE /i4 OF SE 114 j �. namrt xwu CY IAIi Cq�N:N OIRAC! VC fpY1116�/CWPgI O�IIOCI u..r �m Iwmn leca� um� amio I�.Y.V1Ylefilm nw../1r14..w. -yF.r w.....x., -mwx PRELIMINARY PLAT ��.w' b"Y: r" e� iY��. �.. r.._rrwrr..i.. Y.w . /w WIDw4�% tlts•T bwn ��.4 ^ ems... a� +M 11.4 iwY.bw+. �.w. "r xiw ti`.++w�.:.i.. ��(s5"'r. "r.'�x r -Mm. wrw xum.unY aws.rnwn uc am.own r �r IUN�1oY M 0 Ur l i t0 HUTCHINSON MANUFACTURING ADDITION �•r.�axdn�� .�.a: u._.�Ils�:xs.:__ rte-.`., r ; � _..._ � �� .......r.r�..w,..•.. ..rr...r.r r. ....r ry s�iYYr.r �.wrrrr ..r•w.rr.r..rr..�. r• �wi r. .n.. «mw. �. r.r.., r r.... • qsw +M.�IM.�M %. r� r.tl.. r A. r,.r r.r.. r....... r — .. r aP•¢ri• -y.�t _ pp VEMIIE _ I I � LOT I e BLOCK II ` II .. I OF WPY ulrt�trto R1CI.1 _- Pw"w I H SE 1/4 OF SE 1/4 -- SW l/4 OF SE 1/4 ME Z 7: . w�" ""w. rr s m- m r... I , Ili ...r..,�...r.�.�...r.r.r..�.. r...... r.,...r. YgYRY. a ..r.r wwr.riuPn. /r WY.r a1. /r.r I • �I .�iYU �. W �. TMYi.. N4. Y_. Y...w Y.. v.Y I; : �� 1A ` � • vOY Y O�1.IfIC w1�YY ll+= Y�.Y �•r.�axdn�� .�.a: u._.�Ils�:xs.:__ rte-.`., r ; � _..._ � �� .......r.r�..w,..•.. ..rr...r.r r. ....r ry s�iYYr.r �.wrrrr ..r•w.rr.r..rr..�. r• �wi r. .n.. «mw. �. r.r.., r r.... • qsw +M.�IM.�M %. r� r.tl.. r A. r,.r r.r.. r....... r — .. • TO: Mayor and City Council FROM: Sharon Anderson, Administrative Technician DATE: November 25, 2008 SUBJECT: License Renewals for 2009 The following establishments have applied for 2009 renewals. The appropriate paperwork has been submitted. Please approve the following licenses': Tobacco Cattoor Oil Co. Inc — Sinclair Erickson Oil Product Inc. — Freedom Valu Center #48 Wal -Mart SuperCenter Casey's General Store KMJ Convenience Company — Food -N -Fuel Speedway SuperAmerica LLC Erickson Diversified Corporation — EconoFoods Hutchinson Outpost Coborn's Inc — CashWise Foods Coborn's Inc — Holiday Lamplighter Lounge II Hutchinson Co -op • Pipe Dreams Murphy Oil USA, Inc. Crow River Golf Club Inc. Pawn Shop Security Coin & Pawn Shop Massage Massage Therapy by the Woods Hutchinson Therapeutic Massage Jennifer Magallon Red Clover Massage & Wellness Haulers Waste Management • (—a) 0 October 6, 2008 To: Administrators of Pioneerland Library System's Signatory Cities and Counties From: Paul Setzepfandt, Chairman, Pioneerland Library System Board Re: Additions to Pioneerland Library System Joint Powers Agreement (January 18, 2001) At its September 18` meeting, the Pioneerland Library System (PLS) Board approved additions to its Joint Powers Agreement. These additions are the result of a review of this agreement by Staff Counsel of the Minnesota Counties Insurance Trust (MCIT). MCIT made the following recommended changes to Pioneerland Library System's Agreement: In an effort to avoid a reoccurrence of the stacking of tort caps that occurred in the Reimer case and to make the consolidation and transfer of power and risk explicit MCIT recommended adding ARTICLE IX— 9.1 Applicability and 9.2 Indemnification and Hold Harmless. See Attached Amendment Approval Form for more details. 2. "In order to expressly acknowledge that the Pioneerland Library System is complying with the statutory requirements, MCIT recommends the following modlfication(to Article 3, Section 3 ) " The Board shall designate a chair and such additional officers with the duties and responsibilities that it deems appropriate and as is required by law. " • Pioneerland Library System is asking its 27 signatories for approval of these recommendations. After these amendments have been approved, would you please have the attached approval form completed and sent to: John Houlahan, Director Pioneerland Library System P.O. Box 327 Willmar, MN 56201 If you have any questions regarding the contents of this letter or the Amendment Approval Form, you may contact your local Pioneerland Board representative or John Houlahan at (320)- 235 -6106 Ext. 27 or iohnh(a pioneerland.lib.mn.us Your immediate attention to approving these recommendations would be greatly appreciated. Sincerely, REVINAD Marc A. Sebora City Attorney Paul Setzepfandt, Chairman of the Board Pioneerland Library System • lo�� -) PIONEERLAND LIBRARY SYSTEM 2001 AGREEMENT AMENDMENT APPROVAL FORM FOR SIGNATORY CITY (name of city) adopted on this (day) of (month) of (year) the following amendments (in bold) to the Pioneerland Library System Agreement (January 18, 2001) and approved by the Pioneerland Library System Board on September 18, 2008. (Mayor) ATTEST: ARTICLE III — BOARD OF DIRECTORS • Section i. The Board shall designate a chair and such additional officers with the duties and responsibilities that it deems appropriate and as is required by law. ARTICLE 1X — INDEMNIFICATIONAND HOLD HARMLESS 9.1. Applicability The Pioneerland Library System shall be considered a separate and distinct public entity to which the Members have transferred all responsibility and control for actions taken pursuant to this Agreement. The Pioneerland Library System shall comply with all laws and rules that govern a public entity In the State of Minnesota and shall be entitled to the protections of M.S. 466. 9.2. Indemnification and Hold Harmless. The Pioneerland Library System shall fully defend, Indemnify and hold harmless the Members against all claims, losses, liability, suits, judgments, costs and expenses by reason of the action or inaction of the Board and/or employees and/or the agents of the Pioneerland Library System. This Agreement to indemnto and hold harmless does not constitute a waiver by any participant of limitations on liability provided under Minnesota Statutes, Section 466.04 To the full extent permitted by law, actions by the Members pursuant to the Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Members that they shall be deemed a "single governmental unit"for the purpose of liability, as set forth in Minnesota Statutes, Section 471.59, subd. ]a (a); provided further that for purposes of that statute, each Member to this Agreement expressly declines responsibility far the acts or omissions of the other Member. The Members of this Agreement are not liable for acts or omissions of the other participants to the Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other Members. • CITY OF HUTCHINSON MEMO Finance Department November 20, 2008 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 2009 SCHOOL LIAISON CONTRACT Attached is the 2009 contract for services with School District 423 for 2009,the contract is recommended for approval by Police Chief Hatten. This contract is for 1 year. • H: \DOC \City council memo l.doc 11 • INDEPENDENT SCHOOL DISTRICT 423 CONTRACTOR AGREEMENT CONTRACTOR: City of Hutchinson Police Services ADDRESS: 10 Franklin St SW Hutchinson, MN 55350 CONTRACT TERMS Independent School District 423 has need for an armed, uniformed police officer to undertake certain activities on behalf of the school district. Contractor represents that it is able and willing to undertake these activities. In consideration of the mutual covenants set forth in this Agreement, Independent School District 423 and the City of Hutchinson Police Services agree to the following: Services to be performed. • 0 Assist building principals with investigation of criminal matters perpetrated on school premises. • Provide visibility and enforcement of safety in parking area at high school. • Meet with students and parents as needed and referred by administration. • Attendance at all middle school and high school student assistance team meetings. • Assist with supervision at special school events such as dances, homecoming, prom, etc. Assist with classroom instruction as needed, and qualified for, such as drug prevention, gang education, etc. Term of Agreement. This agreement will commence on the first day of the school year 2008, and will continue in effect until the conclusion of graduation events 2009, unless terminated earlier as provided herein. Fees. The Contractor will be compensated at a rate of $32.77 per hour. The Contractor's hours will be eight hours per day for 171 school days or a maximum of 1,368 hours. The Contractor agrees to take no action that would cause the amount for which the Independent School District 423 is obligated to Contractor to exceed the specified ceiling dollar amount without prior authorization of the Superintendent of • Schools or his designee. • Reimbursement will be paid on the last working day of each month, per time card submitted to the school district business office. Contractor is required to maintain records of hours worked and services performed in each pay period for review by the Superintendent of Schools or his designee. • • Expenses. Contractor is not entitled to reimbursement of expenses except those that the Superintendent of Schools or his designee may specifically approve. It is agreed that Independent School District 423 will provide an office in the high school building, which will include telephone service and computer access. Accountability. The Contractor is accountable to the Superintendent of Schools or his designee for those services identified on page 1 of this contract. Contractor Status. It is agreed and understood that Contractor shall perform services under this Agreement as an employee of the City of Hutchinson Police Services and as an agent of Independent School District 423. Confidentiality. During the course of performing services under this Agreement, Contractor may have access to employee and client data, computer software, or other technical or business information. Contractor agrees to treat as confidential all information concerning the Independent School District 423 clients and employees of which Contractor is made aware in connection with performing services. Contractor agrees to maintain all such confidential information during the term and after termination of this Agreement, and not disclose or permit access to any third party of any such confidential information. Governing Law. The laws of the State of Minnesota shall govern this Agreement., Entire Agreement. This Agreement represents the entire Agreement between the parties as of the effective date and may only be modified by an instrument, in writing, signed by both parties. Each party may terminate this contract upon 30 days written notice without cause. Signed: By City of Hutchinson Police Services r - Z - - --0 7? // " �/'- Independent School District 423 Date 0 Memorandum TO: Mayor and Council From: Dolf Moon Director PRCE Date: 11 /18/2008 Re: Facility use agreement The Hutchinson School Board approved the agreement at their November Board meeting. I recommend that the Council approve the two year agreement. Thank you for your consideration. 0 a. 'k ON / ' J USE OF FACILITIES HUTCHINSON SCHOOL DISTRICT AND CITY OF HUTCHINSON 2008 -2010 Recreation Center It shall be the policy of the School District and the City of Hutchinson to rent the Recreation Center Building/Civic Arena dry floor facilities at a cost of $35 per hour with the rentee providing a minim of one building supervisor. Roberts Park (Softball) Estimate 40 days of use, which includes 40 softball games — 10 "A" squad games, 10 "B" squad games, 10 9` Grade squad games and 10 Middle School games.. As soon as weather permits, usually the first week in April, practice is moved outdoors to Linden and Roberts Park. The above- mentioned 40 days does not account for any inclement weather cancellations. It shall be the policy of the School District and the City of Hutchinson that the school district will rent Roberts and Linden Parks for $2,000 per softball season for the above - mentioned use. This cost is based on 40 days X 8 fields. This includes material, labor and use of City equipment. VMF Field (Baseball) O se of Veteran's Memorial Field shall be $1,000 for the season, which includes games and practices. General Guidelines When use of facilities or cancellation is needed because of inclement weather, a contact must be made by noon to the city's PRCE Director by the School Activities Director, and facilities can be used only upon approval of the above - mentioned directors. Renters shall always follow the approved time schedule. Renters shall assist in setup for activities or for the next activities. Renters shall leave the facilities in good condition. The renter's supervisor of the activity must stay until all participants have left the building including emergency situations. 0 2 LEASE AGREEMENT HUTCHINSON SCHOOL DISTRICT AND HUTCHINSON CIVIC ARENA THIS AGREEMENT, made this first day of July 2008 by the City of Hutchinson, a municipal corporation, hereinafter called First Party, and the Independent School District No. 423 of McLeod County, hereinafter called Second Party, WITNESSETH: WHEREAS, the First Party has assumed the operation and maintenance of the Hutchinson Civic Arena, through the guidance and recommendation(s) of the Parks, Recreation and Community Education Board; WHEREAS, it is the desire of the Second Party to rent the Civic Arena for programming to be conducted and sponsored through its physical education program and/or extra - curricular programs; NOW, THEREFORE, in consideration of the premises and the terms and covenants hereinafter set forth, the parties hereby mutually agree as follows: 1. PREMISES: The First Party agrees to lease and hereby does lease, and the Second Parry agrees to take and hereby does take, the 130' X 230' building, excluding office space and concession stand, located at 950 Harrington Street in City of Hutchinson, County of McLeod, State of Minnesota, with the following legal description: The South 250 feet of the East 275 feet of Lot 90 Lynn Addition to the City of Hutchinson • 2. TERMS OF LEASE: This lease shall be from the term of July 1, 2002 through June 30, 2004. 3. RENTAL PAYMENT AND GAME RECEIPTS: The Second Parry agrees to pay the First Party a rental payment for the premises as shown below: 2008 -09 2009 -10 TOTAL TOTAL Practice Ice 225 hours $135.00 $140.00 $30,375 $31,500 20 Games Varsity /J.V. $550.00 $550.00 $11,000 $11,000 TOTAL $41,375 $42,500 Each yearly total amount will be paid on or before February 1 of 2009 and 2010 respectively. All game admission receipts shall be the property and responsibility of the Second Party. Hockey games in excess of 20 Varsity /J.V. shall be billed at the agreed upon game rates. 4. DEFINITIONS a. "Ice- time" - The period of time the ice is on the floor of the premises and utilized for hockey games and/or practices. b. "Non- Ice - Time" - The period of time no ice is on the floor and utilization is for sports other than hockey, i.e., tennis, track, softball. • C. Exclusive use - The time the Second Parry is in possession of the premises for "ice- time" and "non- ice - time" use, without interference from the First and/or Second Party(s), except for normal maintenance of the building. 3 5. USE OF FACILITIES: The First Party agrees to lease the premises for exclusive use at the • following designated times and activities. a. The Second Parry shall be allotted 225 hours of ice time per school year. In the event more than 225 hours practice ice time is used, the Second Party shall be billed at the agreed hourly rate. b. All practice time(s) for Boys Squads and Girls Squads shall be scheduled as agreed upon between the city's Operations Manager and School Activities Director. C. Game ice -time shall be set by schedule. All hockey games shall be Monday through Saturday, excluding holidays. All regularly scheduled hockey games and dates are set forth in a schedule and may be canceled and/or rescheduled only after mutual consultation of the First Party and the Second Party, or their respective representatives. d. In the event the facility is rendered unfit for hockey use due to fire or any other cause, the Second Party's obligation for rent shall be adjusted on a pro -rata basis and the party of the first part shall refund within 30 days after termination that portion of the rent covering the period of non -use. If the damage cannot be repaired within 30 days, the Second Party may exercise the option to terminate. 6. FIRST PARTY RESPONSIBLITIES: a. To provide all utilities, including heat, light, water, sewer, refuse; maintain all ice - making and cleaning equipment and machines; flooding the ice rink; cleaning of the ice surface; • maintaining the parking lot; and the normal maintenance, repair and replacement of boards, goals and nets; and make all necessary structural alterations, repairs and maintenance. b. To provide janitor service for cleaning of the locker and shower area each day and cleaning of the bleacher area, storage area and upper arena areas as needed. C. To operate, maintain and receive revenues from all concessions and/or vending machines, unless otherwise assigned in whole or part. 7. SECOND PARTY RESPONSIBILITIES: a. To provide personnel and supplies for the sale and collection of admission tickets. b. To provide for payment of any Minnesota sales tax for admission. C. To provide towel and laundry service. d. To designate personnel to supervise students at any time the building is being used by its students under this agreement, and to designate one individual to be responsible for key(s) for use of the building while in use by its students. e. To be responsible for loss or theft of school and/or personnel property while stored or otherwise within the premises. • f. To make all arrangements and/or payment for announcer(s), scoreboard operator(s), referees and supervisory personnel. g. To designate the coach or supervisor for seeing all pieces of equipment and supplies of the school and players are picked up and properly stored in the areas and cabinets, as 4 provided by the First Parry, and to see that all students are out of the building by one- half (1/2) hour after close of practice or game. • 8. RULES AND REGULATIONS: The rules and regulations of Independent School District No. 423 pertaining to student conduct shall be in effect during all times this building is used by the school. Additional policies governing the conduct of students may be developed as needed by Civic Arena and the school administration. The policies, rules and regulations shall be enforced by school personnel as assigned by the school administration and the city personnel as assigned by the city's Operations Manager. 9. INSURANCE: The First Party agrees to pay a sum equal to the actual expense for bodily injury and property damage insurance. 10. INDEMNIFICATIONS: The Second Party agrees to save harmless, protect and indemnify the First Party from any and all claims, not fully covered by Section 9 Insurance, of every kind and nature whatsoever arising out of the personal injury or property damage on the leased premises while it is under control of and being used by the party of the second part. Each party agrees to name the other as an "additional insured party" in liability insurance policies. 11. SUCCESSORS AND ASSIGNS: . All provisions of the lease, herein stated, are binding upon the successors or assigns of the respective parties. IN WITNESS WHEREOF, the parties have signed this agreement to be effective the day and year above written. In presence of: CITY OF HUTCHINSON BY Mayor BY City Administrator l� INDEPENDENT SCHOOL DISTRICT NO. 423 j ,. 7 � a tr man 7 BY Clerk 0 CITY OF HUTCHINSON MEMO Finance Department November 20, 2008 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 2004 ASSESSING AGREEMENT McLeod County Assessors office agreement for 2009 is attached. The contract is based upon a $10.00 per parcel rate for 5,794 parcels. The 2008 contract per parcel rate is $9.50. The 2009 agreement is reflected in the Proposed 2009 General Fund • Budget. H: \DCC \City council memo 3.doc E bol) CITY ASSESSMENT AGREEMENT BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered into by and between the City of Hutchinson and the County of McLeod, State of Minnesota, this 22nd day of October 1 2008 . WHEREAS, the City of Hutchinson wishes to abolish the Office of Assessor for said City, under the provisions of Minnesota Statues Sections 273.024, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the County Assessor: and WHEREAS, it is the wish of said County to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the County Assessor of McLeod County, beginning with the assessment of the year 2009 • 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and shall be until December 31, 2009 3. In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the annual sum of $57,940 , such payment to be made to the County Auditor on or before December 1, 2009 5794 parcels @ $10.00 IN WITNESS WHEREOF, the parties have executed this agreement this day of In Presence Of For City: Signed: By Attest In Presence Of: For County Signed: BY Attest • MEMORANDUM DATE: November 19, 2008 for the November 25, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: PRESENTATION OF SKETCH PLAN FOR HUTCHINSON AREA HEALTH CARE SENIOR HOUSING CAMPUS, FOR THE NORTHWEST CORNER OF CO. RD. 8 AND JEFFERSON STIR. SE. Background: Hutchinson Area Health Care is requesting review and feedback of a sketch plan for a senior housing development on a portion of their proposed development site. The proposal shows 288 units on the westerly 15 acres of the approximately 43 -acre site. The proposal includes a variety of unit types, including long term care, memory care, assisted living, independent living, etc., to be constructed in three phases. Please refer to the attached sketch plan for additional information on unit types and phasing. The applicant will be at the meeting to provide additional details and answer questions. • Feedback on the proposed sketch plan is requested to identify any concerns and to provide direction to the applicant on the overall development, proposed density, and site layout. As the project moves forward and detailed plans are developed, formal applications and additional review will be required. Additional information on the future steps is identified in the analysis section of the report. Planning Commission Meeting: The Planning Commission discussed the sketch at their November 18, 2008, meeting. The applicants provided additional detail on anticipated private bank bonding for the project, the overall development plans, unit types and levels of care, the State moratorium process, and the aging in place concept. They are very optimistic about their State ranking and hope to break ground in September 2009. The Commission discussed the proposed density and noted a desire for additional green space and trail connections. Also discussed was access and traffic onto Airport Road. The applicants stated that the review recommendations of the County Engineer are not issues for them and the items can be accommodated in the plan. Feedback was provided to the applicants on the plan. Overall, the Commission was very supportive of the project and encouraged it to move forward through the development planning process. -r o.- Hutchinson Playin ComEnl6sion Froni-- Brad Emans, Dolf Moon, Dave Hunstad, Miles pp it Mike lin g er, Jean Ward, Jud Flemniin John Webster, John Olson, Lennv Rutled K N PIe Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gar Plotz, Ken Mem'll, Jim Popp, Dan Hatten, Dick Na Rebecca Bowers and Bonnie Haurnetz ( Persons in attendance at Plannin Staff Meetin ( in bold Date: November 10, 2008, for November 18, 2008, Plann*ln Commission Meetin Application: SKET(11 PLAN FOR HUTC"r INSONAREA HEALTH CARE SENIOR HOUSING CAMPUS,, FOR'YH ENORTHWEST CORNER OF CO. RD. 8 AND JEFFERSON STR. SE. Applicant: Hutchinson Area Health Care SKETCH PLAN REVIEW H u tc h 1 n son Area H c a I t h Care i s re nestin re view and feedback o f a sketch pi a n 60" a Sen for housin development on a portion of their proposed development site (see map belmv). 'The proposal shoxvs 288 units on the westerl 15 acres of the approximatel 43-acre slite. The proposal includes. a variet of unit qw s., includin to tertn care, memor car c, assisted livin independent livin etc., to be constr-Licted in three phases. Pi case refer to the attached sketch plan for additional infoilation on unit t and phasi1 Tie applicant will be at the meetin to provide additional details and answer q uestions. Feedback on the proposed sketch plan is re to identif any conce:;*ms and to provide direction to the app] icant on the over.: 1 .1,: \;el opment, proposed densit and si te, la As the prof e nioves forward and detailed plans are developed, formal applications and additional review wili be re Additional information on the future steps is identified in the anal section of the report. • Planning Commission — 11 -18 -08 Sketch plan review HAHC Senior Housing Campus Page 2 GENERAL INFORMATION Existing Zoning: R -1 (Single Family Residential) Lot Size: The sketch plan area is approximately 14.85 acres. HAHC approximately 43 acres. The applicant is also in negotiations remaining unplatted property of the Southwind development, adjacent property to the north. LJ Existing Land Use: Vacant/Agricultural Adjacent Land Use currently owns to purchase the which is the And Zoning: R -2 (Medium density residential) to the north; Out of city limits to the south, west and east. Comprehensive Plan: Traditional residential neighborhood Zoning History: The entire 42.87 acres was annexed into the city on 12/20/07. Property is zoned R -1 upon annexation, per City Code. Analysis: The following staff comments are provided as guidance to the applicant and Planning Commission on the preliminary sketch plan review. The Commission should provide feedback to the applicant on the overall development proposal so that the applicant can address any issues or concerns. There is insufficient detail at this stage for staff to review the development for compliance with the subdivision regulations, zoning ordinance requirements, utilities, grading, stormwater requirements, parking, setbacks, or landscaping, etc. These items will be reviewed upon submittal of the required applications. At this time, staff has identified the following applications will be required for the proposal: a rezoning, conditional use permit, planned development district plan, preliminary plat, and final plat All of these applications, with the exception of the final plat, are required to be reviewed together for PDDs as they are related. The final plat would follow separately. Comprehensive Plan: The sketch plan proposes 288 units on 15 acres, which is approximately 19 units per acre. The Comprehensive Plan identifies the timing and density for development on the Staging Plan (see attached map). The HAHC property is identified on the Staging Plan as having the potential for utility extension and development between 2005 — 2010. The property is designated as low density residential, which allows residential density of 3 -5 units per acre. As the sketch plan significantly exceeds the allowed density in the Plan, staff has advised the applicant that a Comprehensive Plan amendment is required to allow the higher density designation of "mixed residential ", which would allow 5 -18 units per acre. In order to amend the Comprehensive Plan, a public hearing would need to be scheduled and held. HAHC has indicated they plan to develop the easterly portion with a lower density, however want to maintain as much flexibility as possible to respond to the market. Feedback is requested from the Planning Commission regarding the overall density on this site. Zoning: The current zoning of the property is R -1. Based upon the sketch plan, it appears that the property will need to be rezoned to R-4 PDD (Planned Development District) to accomplish the proposed plan and • meet their objectives of density. Staff is recommending only rezoning the 15 -acre area of the sketch plan and delaying rezoning of the easterly half of the site until development is closer to proceeding. As noted, an amendment to the Comprehensive Plan will be needed to allow the increased density and to allow the rezoning to be consistent with the City's long term plans. 106a,) Planning Commission — 11 -18 -08 Sketch plan review HAHC Senior Housing Campus • Page 3 Roadways and Access: The sketch plan shows access to the property through the extension of Sherwood Street and Calgary Lane (identified as "new road" on sketch plan) onto CSAH 8 /Airport Road. The plan was sent to the County Engineer for comment. He stated the County has safety concerns with adding access points onto CSAH 8 /Airport Road (which was recently renamed to CSAH 115). The County would allow one access for Sherwood Street provided the following improvements were done at that location: 1. Installation of a right turn lane for westbound traffic accessing Sherwood. 2. Installation of a dedicated left turn lane for eastbound traffic continuing on CSAH 115. 3. Installation of a bypass lane for eastbound traffic continuing on CSAH 115. 4. Installation of a cobra style highway lighting system at that intersection. The County's comments have been forwarded to the applicant. The comments mean that Calgary Lane access onto Airport Rd. /CSAH 115 will not be approved by the County and the four conditions are required to allow the Sherwood Street access. The applicant will need to revise the plan to address the County's concerns. One potential solution may be to construct a frontage road to provide access to the south parking lot and future easterly development without any access onto Airport Rd. Calgary Lane could be constructed as a private street to terminate at the frontage road. Fire Dept staff will also need to review the plan for fire equipment access around the building. The street layout will need to be determined before the platting can move forward. Utilities: • The applicant has not yet developed a utility plan for the site, however staff notes that utilities are sized to accommodate development on this property. The utilities would need to be constructed through the Calgary Lane corridor from the Southwind development to Airport Rd to service this property. The City will require a utility easement along the Calgary Lane corridor extending to Airport Rd. The majority of costs for services would be paid by the property owner and/or assessed according to the City's assessment policy. Sewer and water access charges will also he calculated by the Engineering Dept. and will be due prior to construction. Open Space and Parkland Dedication: One of the requirements for the City to allow a PDD (Planned Development District) is that a minimum of 20% of the land area shall be devoted to private outdoor passive or active recreation. This area shall be privately maintained and is not a substitute for the dedication of land and/or cash for public parks that is required under the subdivision regulations. Additional information is needed to determine if the development would meet this requirement. During the staff meeting, staff discussed the parkland dedication and fees for this site. The City may either accept land dedication on this parcel or fees in lieu of land dedication. Further discussion on park land dedication will be required. Initial consensus of staff was that park fees in lieu of dedication should be required for the sketch plan site. The Comp. Plan does not indicate a future park on this property and funding for new parks and the staff time available to take care of them has been decreasing. There will need to be privately maintained open space in the development as a requirement of the PDD. Staff noted there may be better opportunity for city parkland on the easterly portion of the site. Staff discussed that green space could also be preserved by using conservation easements on the property. • Cc: Cary Linder, HAHC - via email Dan Neudecker, Pope Associates — via email Skip Sorensen, Pope Associates — via email I PHASE I Memo ir Care Ust FL) i2l beds F- t i -I I I I( I - G I vvnho uses (2) ftl-.ft I I I 11 L".11 loll a I Ore (I �t FI-) 2.1 beds VIIASL Lom� Term Care und u I I d FI) 84 bCdS 1)IIA.SL 2 dX CIIdpt-I 7 z. I $020 I I RU j ECI Hutchinson S e rgi't r -Housin I I I .�-j k w, � �-I)MMISSIOLN Ig 12,� vvan�()A, a. PI I AS L. 4 Lov. Lein terlKit0ten list fl.) V HAS E I ( fro • % I ,' ' q g I b Kindrell Car V (2r1 d F Iii ti 16 Ij &slst'64 Gvin 13r W ' OK units F)IIASE 2 I owo Ce me r PHASE -3 'Assisted U 4ih fj So U F1 if S P I i AS E IndepenAnt Livm 440-1 70 units', 4p z 0 0" 4p Ta Da r P N0. 27 Fie. GH w AY Hj OF A 0 G 0 120 240 Hutchinson Health Carl.- Ode *Ab 0 0 pres4terian h homes' r v ixes Memorandum TO: Mayor and City Council FROM: Brenda K. Ewingman Resources Director RE: Resolution No. 13497 - Amendment to Personnel Policy (Sick Leave & Job Related Injury or Illness) DATE: November 19, 2008 Attached and on the agenda for November 25, 2008, is Resolution 13497 to amend sections 14 and 17 of the current City of Hutchinson Employee Handbook — Personnel Policy. The amendments proposes to add and /or amend language to Section 14 (Sick Leave) would allow an eligible City employees to use up to 40 hours of accrued sick leave in conjunction with State Parental Leave law and the Family Medical Leave (FMLA) in the event of the birth or care of a newborn child of the employee or the placement with the employee of a son or daughter for adoption or foster care. • The Family Medical Leave Act gives employers the authority to allow and to require employees to use sick leave to substitute for unpaid leave time if the regular sick leave policies allow for such a use. Currently, the Sick Leave policy does not specifically allow for this. Staff has considered this proposed change in language to allow sick leave for this specific purpose and has found it to be a reasonable and an appropriate use of accrued sick leave. Section 14 is also proposed to be amended in regard to the definition of immediate family members for the purpose of granting the use of sick leave for a death in the immediate family. It is proposed to broaden the definition to include stepson, son -in -law, stepdaughter, daughter -in -law and grandchild. Staff has also considered this proposed language change and considers it an appropriate amendment. The proposed amendment to Section 17 is in regard to allowing employees receiving worker's compensation loss time wage replacement benefits to supplement these wages with accrued sick leave, vacation leave, and /or compensatory time. Worker's compensation loss time benefits are paid at two-thirds (2/3) of the employee's regular gross weekly wages on the date of the injury. Depending on an employee's tax exemptions and other payroll deductions, this two- thirds figure may or may not be similar to the employee's regular take home pay rate. Additionally, if the date of injury is not recent, the employee will be receiving benefits based • on a pay rate from a year or two prior to receiving a benefit. By adopting the proposed language change, an employee would be allowed to choose if he /she wanted to use accrued time to reach their regular gross pay rate. I'DP • The supplemental pay is not taxable and not subject to PERA contributions. The use of this accrued time will also not affect budgeted wage amounts because, when an employee experiences loss time, as noted previously, our workers' compensation insurer is paying out the two - thirds of the regular wages. This proposed amendment has also been reviewed by staff and recommended for approval. If you have any questions, I plan on attending the November 25 Council meeting. C� • • RESOLUTION NO. 13497 A RESOLUTION AMENDING RESOLUTION NO. 13133 THE CITY OF HUTCHINSON EMPLOYEE HANDBOOK — PERSONNEL POLICY DATED FEBRUARY 27, 2007 THE HUTCHINSON CITY COUNCIL HERBY AMENDS SECTION 14 AND SECTION 17 OF THE PERSONNEL POLICY TO REFLECT NECESSARY CHANGES: SECTION 14 SICK LEAVE Sick leave may be granted only for absence from duty because of the following: 1. personal illnes 2. for the illness of a dependent child on the same terms the employee is able to use sick leave benefits for the employee's own illness, including appointments for necessary medical, dental or eye care, and legal quarantine, 3. to care for a spouse or parent with a serious illness as covered by and defined by the Family Medical Leave Act -.-of 4. brief emergency situation (not to exceed one day) in the immediate family.. 5. up to forty (40) hours of sick leave to substitute for unpaid maternity /paternity leave as allowed by Parental Leave under Minnesota law or the Family Medical Leave Act Requests for sick leave consideration in case of other emergency situations may be brought to the City Administrator in writing, with the right of appeal to the City council. • In addition, a maximum of five days sick leave may be allowed when necessary in the as case of fea in the leg recognized immediate family. Immediate family is defined , p5eh, s` non -law daughter, stepdaughter davoter-in- ovi grandchild, father, mother, sister, brother, father -in -law, mother -in -law, grandfather or grandmother. Sick leave shall be granted to all probationary, regular full time and regular part time employees. For permanent part time employees, sick leave shall accrue on a pro -rata basis commencing after an established work schedule of twelve months has determined eligibility for this benefit. For full time employees, it shall be granted according to the following schedule: Sick leave shall accrue at eight hours per month, up to a maximum of 720 hours. After the accumulation of 720 hours, a payback of one -third of the amount over 720 hours will be made annually on or about February 1. No further payment will be made on termination of employment. On retirement or upon death before retirement, a payback of one -third of the amount over 240 hours will be made. (A benefits dUF abseRG8 fFoF:n duty Will FeGeiVe SUGh be-nefit6i on lieu of a peFtion of the G leave benefit, I oCb� To be eligible for sick leave with pay, an employee shall report as soon as possible to the department head the reason for the absence and keep the department head informed of the condition. An employee may be required to submit a medical certificate for any sick leave, at the discretion of the department head or City Administrator. Sick leave is a privilege, not a right. Using or claiming sick leave for a purpose not authorized in this section may be cause for disciplinary action including transfer, demotion, suspension, or dismissal. For the purpose of accumulating additional vacation or sick leave, an employee using earned vacation or sick leave is considered to be working. SECTION 17 JOB RELATED INJURY OR ILLNESS All employees are required to report any job - related illnesses or injuries to their supervisor immediately (no matter how minor). If a supervisor is not available and the nature of injury or illness requires immediate treatment, the employee is to go to the nearest available medical facility for treatment and, as soon as possible, notify his/her supervisor of the action taken. In the case of a serious emergency, 911 should be called. If the injury is not of an emergency nature, but requires medical attention, the employee will report it to the supervisor and make arrangements for a medical appointment at the City's designated provider. Worker's compensation benefits and procedures to return to work will be applied according • to applicable state and federal laws. Worker's compensation lost wages benefits are paid at two- thirds (2/3) of the employee's regular gross weekly wages on the date of the injury. The employee may use accrued sick leave, vacation leave, or dornpensatwy time to make -up the difference between the Jost wage paynierk and regular gross waga� The tptal of the workers' compensation and any additional,€ aymentmay not be greeterthan the employee's gross weekly wage at the time of the injury: The adddgnal paym is nett treated as taxable income for the employee nor is the flay! nt eii4ibte for PER,4 contributions. Adopted by the City Council this 25 day of November, 2008. Steven W. Cook, Mayor • ATTEST: Gary D. Plotz, City Administrator Burnsville may require new rules for owners of vacant homes Page 1 of 2 StarTribune.com MINNEAPOLIS -ST. PAUL, MINNESOTA • Burnsville may require new rules for owners of vacant homes By JOY POWELL, Star Tribune November 13, 2008 Burnsville city officials are moving to identify the rising number of foreclosed homes to ensure they are properly maintained — with costs being assessed to the banks and other mortgage holders if the city is forced to maintain the vacant properties. In two weeks, the City Council will consider adopting an ordinance that would require vacant homes to be registered with the city, to be maintained while vacant, and to be reinspected prior to occupancy, said Jenni Faulkner, Burnsville community development director. "We want to make sure our neighborhoods are maintained and places where people want to live," Faulkner said. "Certainly we don't want them to become problems, which is why we are looking at this." While campaigning this fall, Council Member Dan Gustafson said he discovered that nearly every neighborhood has homes in foreclosure. • 'This hits every economic level of Burnsville, from the first -time home buyer who reached for the American dream to the people who have been in their homes for many years and lost their jobs," Gustafson said this week from Florida, where he and other city leaders from around the nation are discussing what to do with foreclosed properties. "The concern with vacant homes is that blight could set in because they're not being maintained," he said. "The blight just lowers our property values and we're already struggling with that nationwide anyway." In Burnsville, there were 258 sheriffs sales on foreclosed homes through Oct. 31 this year, out of 1,821 sheriffs sales in all of Dakota County. Last year, Burnsville reported 220 foreclosures out of about 15,000 homes in the city. The national housing crisis finds its reflection in Burnsville in yet another troubling indicator: Through the end of October, there were 382 homes in which owners were in default by at least five months, and mortgage companies had filed legal notices that foreclosures were beginning. Not all would necessarily end in sheriffs sales, however. The city isn't automatically learning about the homes that have been foreclosed on and are sitting vacant, said Mayor Elizabeth Kautz. On Thursday, she asked that residents • keep an eye out and contact city staff members if they see one going unattended in their neighborhoods. i U (C) http:// www. startribune.com/templates/Print This_Story?sid= 34439119 11/20/2008 Burnsville may require new rules for owners of vacant homes The city already has an ordinance that requires property be maintained; if it's not, the city • will do it and bill the owner, she said. The costs can be added to the taxes on that property and those must be paid, at the latest, when the property is sold. Kautz said. "It's a way for us to maintain the quality of our neighborhoods," she said of the strategy. Public safety is "a huge concern" when it comes to vacant homes. Gustafson said. "When you look at a house that's not being maintained and the lawns are overgrown and the papers in the news boxes are overflowing, that's a sign to thieves that, 'Hey, there's a vacant house here, "' he said. "Of course, there's always the chance that thieves could come in and steal the copper in the houses and could flood the homes and actually cause explosions." So on Dec. 1 the Burnsville City Council is set to consider an ordinance much like one that St. Paul and a growing number of U.S. cities have in place. The owners of the vacant homes, such as banks, would be required to pay a small fee and register with the city, which will keep a database of vacant homes. Utilities will need to be shut off unless utility bills are paid. An inspection before occupancy will check not only for safety problems, but also maintenance deficiencies ranging from rotting siding to broken windows to weedy lawns, Faulkner said. "This action shows that the city is concerned about the health of its housing stock and is taking appropriate action," said Mark Ulfers, executive director of the Dakota County Community Development Agency. Kautz said the city will also continue and strengthen its programs to help homeowners avoid foreclosure. Joy Powell • 952- 882 -9017 ® 2008 Star Tribune. All rights reserved. • Page 2 of 2 http: / /www.startribune.com /templates /Print_ This_Story?sid= 34439119 11/20/2008 0 0 0 Comparisons With Other Regional Center Cities a 0 0 Background Information 0 • Council directed staff in July 2008 to solicit input on a "Regional Center Comparison" • Limited information was received • City Administrator, Finance Director, Assistant Finance Director and Mayor met to re -start the project Purpose of Meeting • Show what information has been gathered to date • Discuss what types of measurements are priorities for this study • Discuss types of measurements that may be skewed by various reporting and consolidation processes • Discuss some typical large variables that could impact these line item measurement comparisons • Define which cities we wanted to compare with • Define what miscellaneous additional questions the Mayor or Council may have. 0 Next Steps • Provide presentation to Council • Have further discussion • Gather more input • Complete project by end of the year (2008) 0 0 0 Summary of Meeting r • Types of Measurements Suggested ■ General Fund Only 0 ❑ Total LGA amount (any reserved in rainy day fund ?) ❑ Total employee wages ❑ Total benefits Li Total general fund budget expense • Total general fund budget revenue • Total general fund levy amount ❑ Five core service expenses — police, fire, streets, parks, general government 0 0 0 Types of Measurements Suggested Cont'd. ■ Debt Service Fund o Total debt service levy (general % split on special assessments vs. city -wide debt service costs) 0 0 0 Types of Measurements Suggested Cont'd. ■ Other ❑ Population (to calculate cost per capita analysis) 0 • • Types of Measurements Suggested Cont'd. ■ Miscellaneous Questions ❑ Unique revenue source transfers (i.e. transfers from County towards City services, local sales tax, enterprise fund transfers) ❑ Unique expenses (i.e. dual City /County dispatch, city library, city employee ambulance service, refuse services, mosquito spraying, internal engineer design /monitoring services, large park system /acres, special police services /programs, and /or full -time fire personnel within budget) ❑ Unique services that County does within City (i.e. police dispatch, library services, police department investigative services) 0 Suggested Cities to Survey • Willmar • New Ulm • Northfield • Bemidji • Marshall • Red Wing • Fergus Falls • Brainerd ■ Buffalo Input on Measurements • Community • Council • Staff 0 • Community Input • Focus Groups • Web Page • Hutchinson Leader • Public Hearings • ■ Other 9 • 0 Administrative Process With Directors 0 0 0 Measurement Topic Areas • Quality measurement (i.e. Public Works - pavement management data) • Customer Service (i.e. Planning /Zoning /Building Permits - survey of users) ■ Productivity /Efficiency (i.e. Motor Vehicle Department - transactions made per payroll hour; Police Department - response time for a call for service) 0 0 0 City Administrator's Role Under Governance ■ Interpretation of the "Ends Statements" including measurements 0 0 0 How do we use /illustrate these measurements in the monitoring and budget process? • Show trends • Establish benchmarks • Establish specific targets • HUTCH INSON PUBLIC ARTS COMMISSION (PAC) November 19, 2008 1. Brief Uupdate on Commission Activity: (Tom Wirt, Chairman) Recommendations for consideration, discussion and passing by Council 2. Start -up "Seed Money": Program needs start up funding to begin initial projects. The Commission would try to leverage that as matching funds for specific projects. • Possible projects: • Little Crow re- installment • Gateway Park (Main Street) _ • Boy Scout Park (Bronze Statue commemorating 100' Anniversary) • City Garden Enhancements - (If that project moves forward) • Program to leverage funds to be recommended. • City Council to be advised before commitment. Recommendation • Set aside $50,000 of Community Improvement Fund to `seed' Public Arts projects 3. Ongoing Funding: Seed money allows projects to get started. Ongoing funding needed to replenish the fund and grow the program thereafter. Possibilities for Future Consideration • Consider raising the Parkland Dedication Fee and use a portion for public art in public spaces. • Additional money would also go to parks and public spaces. Fee was last raised in 1993 and at $215 is much lower than many communities. • Include a percent for public arts in future city improvement projects. Program similar to the State program 1984. • Grants and local contributions. Public Arts Fund could be leveraged as a local match. • Work with private & commercial developers to encourage public art in projects. 4. Board Membership: It would be helpful to get more people involved and provide a broader, more diverse base to the commission. Recommendation Increase Hutchinson Public Arts Commission from 5 to 7 members. r - 1 LA Io(e) • To: City Council Members From: Mayor Steve Cook November 19, 2008 Subject: Proposed "Treatment of the Public" Executive Limitation Dear City Council Members, I was thinking about some of the "hot button" topics that have come before us the last couple of years and looked at our Treatment of the Public policies to see how they might have helped address them. Looking at them I didn't think our current policies really talked about local ordinances and regulations and how staff should deal with them with the public. I would like to propose the following policy to give staff some guidance. In doing so it should also help us in the future if other situations come before us. • Shall not fail to ensure that city ordinances, regulations, policies and rules are implemented, carried out, and enforced fairly and consistently. W, • Shall not fail to implement, carry out, and enforce city ordinances, regulations, policies, and rules in a fair and consistent manner Mayor Steve Cook I 1 U ► VOL) 2008 OCTOBER REVENUE REPORT - GENERAL O TAXES 'LICENSES II I PERMITS AND FEES INTERGOVERNMENTAL REVENUE CHARGES FOR SERVICES FINES & FORFEITS INTEREST' REIMBURSEMENTS TRANSFERS SURCHARGES - BLDG PERMITS , FUND BALANCE TOTAL 2008 OCTOBER EXPENSE REPORT - GENERAL CITY OF HUTCHINSON FINANCIAL REPORT 1 2007 2008 2008 2008 OCTOBER OCTOBER YEAR TO ADOPTED YTD MONTH_ DATE ACTUAL BUDGET 1, 787, 808.59 1,900, 870.30 3,993,000.00 40,032.12 2,790.38 51,232.21 56,300.00 254,392.14 25,863.48. 215,716.71 336,180.00 _1,722,697.32 235,341.01 1,506,135.38 2,604,741.00 1,105,487.02 95,821.29 1,134,077,09 ! 1,778,074.00 39,519.16 3,981.42 34,50520 45,00.00 20,908.89 220.31 (46,921.78)' 70,00.00 307,076.67 13,745.95 1i 320,592.01 402,950.00 580,077.88 370,455.04 1,094,025.621 1,911,573.00 734.85 1,031.25 1,349.71 1,000.00 10,00.00 5,858,734.64 749,250.13 6,211,582 -45 11,208,818.00 I i CITY OF HUTCHINSON FINANCIAL REPORT 2007 - -- 20081 2008 2008'! OCTOBER OCTOBER YEAR TO ADOPTED YTD MONTH DATE ACTUAL BUDGET 65,117.76 288,334.08 720.0 465,465.49 179,125.97 51, 885.0 155,544.51 140,270.92 208,591.97 2,390,353.10 24,288.22 18,705.65 386,968.16 196,417.17 387,464.96 1,260,194.51 100,171.03 167,622.65 11 211,092.45 !, 65,829.26 1 235,145.54 683,079.78 113,227.56 194,683.97 1 10,055.72 133,922.95 112,907.14 2008 OCTOBER BALANCE PERCENTAGE REMAINING USED 2,092,129.70 41.11 5,067.79 91.00 %� 120,463.29 64.17 %' 1,098,605.62 57.82 % 643,996.91 63.78 1 10,494.80 76.68 %l 116,921.78 - 67.03% 82,357.99 79.56 %a0 817,547.38 57.23 % (349.71) 134.97 %� 10,000.00 0.00% 4,997,235.55 55.42 %: i 2008 OCTOBER - BALANCEPERCENTAGE REMAINING USED 3,583.37 42,177.67 49,695.001 7,517.33 31,396.12 313,984.95 357,781.00 43,796.05 5,978.74 13,303.84 19,763.00 6,459.16, 43,199.27 493,446.46 619,645.00 126,198.54 _ 18,743.95 185,902.38 205,898.00 19,995.62 54,910.00 54,900.00 (10.00) 16,385.27 - _ 159,486.99 - - 211,944.00 52,457.01 _ 13,778.74 140,126.92 160,624.00 20,497.08 22,776.85 212,037.93 280,187.00 68,149.07 227,815.01 2,405,911 -37: 3,084,861.00 - _678,949.63 713.0 12,792.49 19,000.001 6,207.51 2,787.50 17,048.15 20,370.00 '_ _ 3,321.85 110,578.65 383,494.61 465,013.00 81,518.39 19,252.971 204,61158 283,768.00 79,156.42 48,936.41 457,998.55 14,047.45 77,459.82 1,376,613.12 _472,046.00 1 1 118,949.88 9,947.90 1 106,424.92 151,_08.00 44,643.08 15,288.95 176,394.14 214,162.00 37,767.86 11,295.67 217,920.29 222,070.0 _ 4,149.71 3,817.71 65,618.02 70,351.0 4,732.98 34,428.71 256,845.90 308,238.0 51,392.10_: 59,636.08 748,679.76 879,818.0 131,138.24 7,565.49 114,848.97 137,216.0 22,367.03 _ 20, 424. 0 7 21 9,723 2 43,354.00 1 28,87.80 6621 3 46 0.00 5,8766.54 _ 39,789.0 172,663.47 187, 598.00 14,934.53 10,790.59 105,249.75 144,736.00 39,486.25 001 MAYOR & CITY COUNCIL -. 002 CITY ADMINISTRATOR 003 ELECTIONS 004 FINANCE DEPARTMENT j 005 MOTOR VEHICLE 006 ASSESSING 007 LEGAL f 008 PLANNING • 009 INFORMATION SERVICES 1 110 POLICE DEPARTMENT 115 EMERGENCY MANAGEMENT 116 SAFETY COMMITTEE 120 FIRE DEPARTMENT 130 PROTECTIVE INSPECTIONS 150 ENGINEERING 152 STREETS & ALLEYS 160 CITY HALL BUILDING 201 PARKIRECREATION ADMINISTR 202 RECREATION 203 SENIOR CITIZEN CENTER 204 CIVIC ARENA 205 PARK DEPARTMENT 206 RECREATION BUILDING & POOI 207 EVENTS CENTER _ 208 EVERGREEN BUILDING_ 250 LIBRARY 301 CEMETERY 310 DEBT SERVICE 320 AIRPORT 350 UNALLOCATED_ GENERALEX_PE TOTAL S 88,431.89 24,679.63 99,153.35 99,349.0 575,491.921 118,203.57 542,137.21 734,20.0 8,911,10.33 999,915.28 9,303,989.45 11,208,8180 0.00 195.65 192,062.79 1,904 826.55 84.87% 8776% 67.32% 79.63% 90.29 %. 100.02 75.25 %, 87.24 % 75.68% 77.99% 6233% 83.69 82.47 72.11 97.02 %I 92.05 %. 70.45 %a 82.36 %, 98.13 %' 93.27% 83.33% 85.09 %' 8370 %: 88.14 % 62.33 %j 92.04% 72.72% 99.80% 73.84 %! 83.01% � 66e . 20081. iOCTOBER. REVENUE REPORT - GENERAL TAXES LICENSES PERMITS AND FEES INTERGOVERNMENTAL REVENUE 'CHARGES FOR SERVICES FINES 8 FORFEITS INTERESTI REIMBURSEMENTS TRANSFERS jSURCHARGES -BLDG PERMITS %FUND BALANCE TOTAL i 2008 OCTOBER EXPENSE REPORT - GENERAL ,SUMMARIZED General Govt. Public Safety Streets 8 Alleys Parks & Recreation Miscellaneous TOTAL i I llm_ CITY OF_HUTCHINSON FINANCIAL REPORT 2007 2008 2008 2008 ACTUAL OCTOBER YEAR TO ADOPTED Year to Date MONTH DATE ACTUAL BUDGET 1,787,808.59 40,032.12 254,392.14 1,722,697.32 1,105,487.02 39,519.16 20,908.89 307,076.67 580,077.88 734.85 0.00 5,858,734.64 0.00 2,790.38 25,863.48 235,341.01 95,821.29 3,981.42 220.31 13,745.95 370,455.04 1,031.25 0.00 749,250.13 1,900,870.30 3,993,000.00 51,23221 56,300.00 215, 716.71 336,180.00 1,506,135.38 2,604,741.00 1,134,077 09 1,778,074.00 34,505.20 45,000.00 (46,921.78) 70,000.00 320, 592.01 402,950.00 1, 094, 025.62 1, 911, 573.00 1,349.71 1,000.00 0.00 _ 10,000.00 6, 211, 582.45 11,208,81&D0 2007 OCTOBER YTD 1,655,226.73 3,016, 732.30 1,647,659.47 1,927,567.02 663,923.81 8,911,109.33 2008 OCTOBER MONTH 165,790.21 361,147.24 126,396.23 203,698.40 142,883.20 999,915.28 2008' 2008 YEAR TO ADOPTED i ACTUAL BUDGET 1,721,802.06 2,111,505.00 3,023,858.20 3,873,012.00 1,834,611.67 1,967,609.00 2,082,426.96 2,423,143 00 641,290.56 833,549.00 9,303,989.45 11,208,818.00 2008 BALANCE ERCENTAGE REMAINING USED. 2,092,129.70 81.54% 849,153.80 47.61 %' 5,067.79 340,716.04 1 91.00 % 120,463.29 83.01% 64.17% 1_,098,605 .62 57.82 % 643,996.91 63.78 %' 10,494.80_ 76.68 %' 116,921.78 - 67.03% 82,357.99 79.56% 817,547.38 57.23% (349.71) _ 0.00% 10,OOOm 0.00 %� 4,997,235.55 55.42 %' 20081, OCTOBER BALANCE PERCENTAGE REMAINING, USED 389,702.94 81.54% 849,153.80 78.08 %� 132,997.33 93.24% 340,716.04 85.94% 192,258.44 76.93% _ 1 83.01% �J 0 � �(C-) CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 19- Nov -08 October 31, 2008 • Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount Smith Barney FNMA med 5.20% 10/15/2008 10/15/2015 300,000.00 replacer FNMA med called W5108 Smith Barney FFCB C 5.00% 4/18/2008 4/23/2018 300,000.00 Smith Barney FHLB C 5.000% 10/25/2008 10/15/2014 750,000.00 Smith Barney FHLB C 4.750% 1/30/2008 1/30/2015 365,000.00 Smith Barney FHLM -C 4.125% 6/3/2008 6/3/2013 300,000.00 Smith Barney FHLM -C 5.000% 12/12/2007 12/12/2014 500,000.00 Edward Jones FHLB 3.50% 3/26/2008 3/26/2012 500,000.00 Wachovia FHLB 4.25% 3/3/2008 313/2015 300,000.00 Wachovia FHLB 5.00% 12/12/2007 12/12/2017 300,000.00 Wachovia FHLB 4.000% 3/27/2008 03/27/15 400,000.00 Wachovia FHLB 4.000% 4/10/2008 4/16/2018 200,000.00 • Wachovia FHLB step 5.000% 11/26/2007 11/26/2014 625,000.00 step up Wachovia FHMA 5.000% 12/19/07 12/19/17 200,000.00 Wachovia FHLB = step ul 5.000% 11/29/07 11/15/17 300,000.00 Wachovia FHLB = step ul 4.500% 07/08/08 07/08/13 600,000.00 step up First Minnesota CerfficateofDeposR 3.250% 03/14/08 03/13/09 400,000.00 MidCountry CertificaleofDeposit 3.050% 03/24/08 03/26/09 750,000.00 Mid Minnesota Certlrr teofDeposit 5.100% 10/26/07 11/13/08 500,000.00 First Minnesota Cerf5cateofDepoeu 4.950% 10/31/07 01/15/09 500,000.00 $8,090,000.00 0 � �(C-)