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cp12-23-1996 cDecember Calendar 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, DECEMBER 23, 1996 CALL TO ORDER - 5:30 P.M. INVOCATION - Rev. Max Myers, Riverside Assembly of God Church MINUTES OF REGULAR MEETING OF NOVEMBER 26, 1996; MINUTES OF DECEMBER 10, 1996 AND MINUTES OF TRUTH IN TAXATION HEARING OF DECEMBER 2, 1996 Action - Approve as presented - Approve as amended 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. FINANCIAL /INVESTMENT REPORT -NOVEMBER 1996 2. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF NOVEMBER 19, 1996 3. PLANNING COMMISSION MINUTES OF NOVEMBER 19, 1996 4. LIBRARY BOARD MINUTES OF NOVEMBER 25, 1996 (b) RESOLUTIONS AND ORDINANCES RESOLUTION NO. 10793 - TRANSFERRING $227,546 FROM 1996 IMPROVEMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES (c) DELINQUENT WATER AND SEWER ACCOUNTS (d) OFF - PREMISE SIGN FOR MORE -4 (e) REQUEST BY SCOTT CLARK FOR ZONING RECLASSIFICATION TO INCLUDE TATTOO ESTABLISHMENTS IN C -3 DISTRICT WITH PLANNING COMMISSION RECOMMENDATION TO NOT CHANGE PRESENT ZONING ORDINANCE (f) ANNEXATION PROPOSAL LOCATED IN HUTCHINSON TOWNSHIP SOUTH OF HWY. 7 EAST SUBMITTED BY FRANK FAY WITH PLANNING COMMISSION RECOMMENDATION TO REFER TO CITY STAFF FOR ADDITIONAL DATA • (g) REVISED PROPOSAL SUBMITTED BY AUGUSTA HOMES WITH PLANNING COMMISSION RECOMMENDATION TO NOT CHANGE ORIGINAL REQUEST CITY COUNCIL AGENDA - DECEMBER 23, 1996 • (h) RENEWAL OF 1997 LICENSES CIGARETTE LICENSE BINGO LICENSE GAMBLING DEVICES LICENSE TAXI CAB LICENSE PAWN SHOP LICENSE TATTOO LICENSE GARBAGE AND REFUSE HAULERS (i) 1996 WATER/SEWER FUND REIMBURSEMENT TO GENERAL FUND Action - Motion to approve consent agenda ' 1: I CNI 1 0 1 &CAM6011 ' (a) RECOMMENDED 1997 WATER RATE INCREASE Action - Motion to close hearing - Motion to reject - Motion to approve and adopt Resolution 7. RESOLUTIONS AND ORDINANCES -- SEE CONSENT AGENDA 8. UNFINISHED BUSINESS • (a) WITH AUGUSTA I EN LUTHERAN HOMES (TABLED DC 10, ME MBER 1996) Action - Motion to reject - Motion to approve and enter into agreement (a) CONSIDERATION OF ADOPTING POLICY NO. 1.25 IN CITY POLICY BOOK Action - Motion to reject - Motion to approve policy (b) CONSIDERATION OF PURCHASING ARTHROSCOPY SYSTEM FOR HUTCHINSON HOSPITAL Action - Motion to reject - Motion to approve purchase (c) CONSIDERATION OF PURCHASING ULTRA SOUND MACHINE FOR HUTCHINSON HOSPITAL Action - Motion to reject - Motion to approve purchase 2 • CITY COUNCIL AGENDA - DECEMBER 23, 1996 (d) CONSIDERATION OF AMENDING TERM EXPIRATION DATES FOR LIBRARY BOARD MEMBERS Action - Motion to reject - Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS 11, CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds ..I 1. 2 1 • • 3 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 26. 1996 The meeting was called to order by Mayor Torgerson at 5:30 p.m. Present: Mayor Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson, and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg, and City Attorney G. Barry Anderson. 2. The invocation was given by the Reverend Brian Brosz. U 1► The minutes of the regular meeting of November 12, 1996 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS I . FINANCIALANVESTMENT REPORT - OCTOBER 1996 2. PLANNING COMMISSION MINUTES OF OCTOBER 15, 1996 3. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF OCTOBER 3, 1996 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF OCTOBER 15, 1996 (b) SNOW REMOVAL PERMIT FOR JAYSON KNICK (c) DELINQUENT WATER AND SEWER ACCOUNTS (d) CONDITIONAL USE PERMIT REQUESTED BY GALEN WITTE FOR DEMOLITION LANDFILL LOCATED IN SECTION 14 OF LYNN TOWNSHIP WITH NO RECOMMENDATION FROM PLANNING COMMISSION (e) VARIANCE REQUESTED BY THOMAS KLEINKAUF TO REDUCE SIDE YARD SETBACK FROM 10' TO 3' FOR INSTALLATION OF INDIVIDUAL SEWAGE TREATMENT SYSTEM AT 19308 SIOUX HILLS ROAD, ACOMA TOWNSHIP WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (f) AMENDMENT TO SUBDIVISION ORDINANCE, SECTION 12.40, TEMPORARY DEAD -END STREETS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE AND SET SECOND READING FOR DECEMBER 10, 1996) (g) AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 3, FOR ADDITION OF LOT WIDTH DEFINITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF • RECOMMENDATIONS (FIRST READING OF ORDINANCE AND SET SECOND READING FOR DECEMBER 10, 1996) CITY COUNCIL MINUTES - NOVEMBER 26, 1996 • (h) SIX MONTH EXTENSION OF CONDITIONAL USE PERMIT REQUESTED BY DENNIS CZECH, CAS PARTNERSHIP, FOR PLEASANT ACRE APARTMENT DEVELOPMENT LOCATED NORTH OF NORTH HIGH DRIVE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (i) REQUEST BY COMMISSIONER BILL ARNDT THAT CITY ENGINEER AND COUNTY ENGINEER DEVELOP A PLAN TO IMPROVE AND WIDEN SHOULDER ALONG SOUTH GRADE ROAD BETWEEN MIDDLE SCHOOL AND SCHOOL ROAD SOUTH FOR SAFETY OF PEDESTRIANS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (j) RESOLUTION NO. 10782 - RESOLUTION APPROVING THE ISSUANCE OF OBLIGATIONS BY THE CITY OF WINTHROP UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT TO FINANCE A PROJECT ON BEHALF OF HANDS, INC. (k) TEMPORARY SUNDAY LIQUOR LICENSE APPLICATION FOR CROW RIVER COUNTRY CLUB FOR DECEMBER 1, 1996 (REQUEST WITHDRAWAL OF APPLICATION) Council Member Mlinar moved to approve the consent agenda and the request to withdraw item 4 -(k), seconded by Council Member Peterson and unanimously carried. PUBLIC HEARIN G -NONE 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PETITION FOR NEW OR ADDITIONAL STREET LIGHTING ON HASSAN STREET SOUTH The motion to approve and refer to Hutchinson Utilities was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. RESOLUTIONS AND ORDINANCES -- SEE CONSENT AGENDA ��I► 1 � y.1.1�xy (a) CONSIDERATION OF APPROVING ENGINEERING SERVICES AGREEMENT FOR AIRPORT PHASE 2 IMPROVEMENTS WITH TKDA (DEFERRED FROM NOVEMBER 12, 1996) The motion to approve and enter into agreement was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried. 10MIA U11 1`7 ►! !,`I.y (a) CONSIDERATION OF CREATING A LIGHT TRAFFIC ADVISORY BOARD • CITY COUNCIL MINUTES - NOVEMBER 26, 1996 The motion to approve an Advisory Board, and to waive first reading of Ordinance No. 96 -184 establishing the Advisory Board, and to set the second reading for December 10, 1996 was made by Council Member Erickson, seconded by Council Member Mlinar and unanimously carried (b) CONSIDERATION OF AWARDING BID FOR PURCHASE, REMOVAL, AND RELOCATION OF STRUCTURES LOCATED AT 126 HASSAN STREET SE The motion to approve and award bid to the low bidder, Juul Contracting, for $5,700 was made by Council Member Erickson, seconded by Council Member Peterson and unanimously carried. (c) CONSIDERATION OF AWARDING BID FOR DEMOLITION AND REMOVAL OF STRUCTURE LOCATED AT 36 FIRST AVENUE NW Following discussion, Council Member Erickson moved to approve, seconded by Council Member Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM AMERICAN LEGION FOR TEMPORARY SUNDAY LIQUOR LICENSE ON DECEMBER 1, 1996 • The motion to approve and award bid to the low bidder, Erickson & Templin Contracting, for $3,599 was made by Council Member Mlinar, seconded by Council Member Erickson and unanimously carried. (d) CONSIDERATION OF AWARDING WOOD BID The motion to approve and award bid to Duane and Shirley Otto for $550 was made by Council Member Peterson, seconded by Council Member Mlinar and unanimously • carried. (e) CONSIDERATION OF SPECIAL CITY COUNCIL MEETING ON DECEMBER 10, 1996 REGARDING 1997 ENTERPRISE FUNDS Following discussion, Council Member Erickson moved to approve a special meeting on December 10, 1996 at 4:00 p.m., seconded by Council Member Peterson and unanimously carried. (f) CONSIDERATION OF AMENDED FEE SCHEDULE FOR LICENSES AND PERMITS ADOPTED DECEMBER 10, 1991 Following a survey report by City Administrator Plotz, Council Member Erickson moved to reduce the cigarette license fee to $50 and to adopt Resolution No. 10784. Motion seconded by Council Member Peterson and unanimously carried. (g) CONSIDERATION OF REQUEST FOR PROPERTY APPRAISALS ON FIVE PARCELS RELATING TO INDUSTRIAL PARK EXPANSION AND BUSINESS PARK DEVELOPMENT Following discussion, Council Member Erickson moved to approve, seconded by Council Member Mlinar and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM AMERICAN LEGION FOR TEMPORARY SUNDAY LIQUOR LICENSE ON DECEMBER 1, 1996 • CITY COUNCIL MINUTES - NOVEMBER 26, 1996 • Following discussion, Council Member Erickson moved to approve the license, seconded by Council Member Peterson and unanimously carved. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg requested that the assessments for Assessment Roll No. 176 be deleted. Following discussion, Council Member Peterson moved to delete the assessment roll and to adopt Resolution No. 10783. Motion seconded by Council Member Erickson and unanimously carried. (c) COMMUNICATIONS FROM HUTCHINSON AREA HEALTH CARE The Hutchinson Area Health Care requested authorization to do elevator repair at Bums Manor Nursing Home and recommended awarding the bid to Minnesota Elevator for the amount of $35,639. Following discussion, Council Member Erickson moved to approve awarding the bid to Minnesota Elevator, seconded by Council Member Mlinar and unanimously carried. HAHC also requested approval of a capital expenditure for purchase of replacement equipment for the Coronary Care Monitoring System. The Board recommended purchase of a Central Cardiac Monitoring Station from Space Labs Inc. in the amount of $22,800. • Following discussion, Council Member Erickson moved to approve the purchase as recommended, seconded by Council Member Mlinar and unanimously carried. (d) COMMUNICATIONS REGARDING DEVELOPMENT AGREEMENT FOR CENTURY COURT (AUGUSTA HOMESINEVAC- WOVENHEARTS) Engineer Rodeberg reported there was an error in the legal description of the Development Agreement for Century Court (Augusta Homes/NEVAC- WovenHearts). He requested approval of the revised legal description shown as Exhibit C. Following discussion, Council Member Mlinar moved to approve the amendment reflecting the correct legal description, seconded by Council Member Peterson and unanimously carried. The City Engineer stated that the Bluff Street bridge would have been completed if the contractor had a few more days to work on it. However, they hope to have it open within a week. (e) COMMUNICATION TO REAPPOINT LARRY LADD TO PIONEERLAND LIBRARY SYSTEM BOARD Following discussion, Council Member Peterson moved to ratify the appointment of Lary Ladd to the Pioneerland Library System Board. Motion seconded by Council Member Erickson and unanimously carried. 4 • CITY COUNCIL MINUTES - NOVEMBER 26, 1996 (f) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Anderson reported on a meeting held with Landwehr Construction, the contractor for the Osgood/Hayden/Lake Street project. It was agreed that an estimate for payment would be presented to the City Council. The warranty period will continue as long as the project is continued. Following discussion, Council Member Erickson moved to approve payment as requested with the City Attorney's recommendation. Motion seconded by Council Member Mlinar and unanimously carried. Attorney Anderson reported on telephone calls regarding the cable television service in Hutchinson. He recommended that the City consider a letter of credit and adoption of a Resolution at the next City Council meeting. (g) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Council Member Mlinar suggested that a committee be formed to oversee the Miller Woods based on the format of the Light Traffic Advisory Board. (h) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz commented on the Intergovernmental Retreat to be held on • December 5, 1996 at the VFW. He also reported the County is having a legislative meeting on December 4, 1996 in Glencoe. The City Administrator also stated that the Snowmobile Committee recently appointed has been working on snowmobile routes and an alternative route around the Bluff Street bridge which is not completed. A flyer has been prepared to explain the ordinance regarding snowmobiling and regulations. (i) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON Mayor Torgerson commented on snow and ice along the curbs by the bus stop on California Street. (a) VERIFIED CLAIMS The motion to approve the claims and authorize payment from appropriate funds was made by Council Member Peterson, seconded by Council Member Erickson and unanimously carried. . t • l: ►I There being no further business, the meeting adjourned at 6:07 p.m. • • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 10, 1996 The meeting was called to order by Mayor Torgerson at 530 p.m. Present: Mayor Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson, and Don Erickson. Also present: City Administrator Gary D. Plotz and Director of Engineering John Rodeberg. 2. The invocation was given by the Reverend Max Myers. 3. MINUTES The minutes of the bid opening of November 15, 1996 were approved as presented. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS BUILDING OFFICIAL'S REPORT - NOVEMBER 1996 2. AIRPORT COMMISSION MINUTES OF NOVEMBER 26, 1996 3. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF NOVEMBER 14, 1996 • (b) SNOW REMOVAL PERMIT: ♦ JIM HAASL ♦ PAMELA A. WHITE, WHITE CONSTRUCTION ♦ RON HANSEN, HANSEN GRAVEL INC. ♦ STEVE NEMEE ♦ TOM CLABO ♦ TOM NEMITZ ♦ GERALD VASEK, HANSON -VASEK CONSTRUCTION (c) RESOLUTIONS AND ORDINANCES ORDINANCE NO. 96 -184 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, ESTABLISHING A LIGHT TRAFFIC ADVISORY BOARD BY ADOPTING A PROVISION ENTITLED "LIGHT TRAFFIC ADVISORY BOARD" AND BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) 2. ORDINANCE NO. 96 -185 ORDINANCE AMENDING SUBDIVISION ORDINANCE NO. 466, SECTION 12.40, TEMPORARY DEAD -END STREETS (SECOND READING AND ADOPT) 3. ORDINANCE NO. 96 -186 - ORDINANCE AMENDING ZONING ORDINANCE NO. 464, SECTION 3, FOR ADDITION OF LOT WIDTH DEFINITION (SECOND READING AND ADOPT) • 4. RESOLUTION NO. 10785 - RESOLUTION APPOINTING MEMBERS AND ESTABLISHING TERMS OF OFFICE TO THE RECENTLY A, CITY COUNCIL MINUTES - DECEMBER 10, 1996 • CREATED "LIGHT TRAFFIC ADVISORY BOARD" 5. RESOLUTION NO. 10786 - RESOLUTION TRANSFERRING FUNDS FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1990 AND 1992 TAX INCREMENT DEBT SERVICE FUNDS 6. RESOLUTION NO. 10787 - RESOLUTION TRANSFERRING $150,000 FROM LIQUOR FUND TO GENERAL FUND Z RESOLUTION NO. 10788 - RESOLUTION TRANSFERRING $175,000 FROM WATER, SEWER AND REFUSE FUND TO 1994 IMPROVEMENT BONDS AND GENERAL FUND (d) APPOINTMENT OF FIRE DEPARTMENT OFFICERS Council Member Craig moved to approve the consent agenda, seconded by Council Member Peterson and unanimously carried. 5. PUBLIC HEARING -- NONE 6. COMMUNICATIONS, REQUESTS AND PETITIONS -- NONE 7. RESOLUTIONS AND ORDINANCES -- SEE CONSENT AGENDA 8. UNFINISHED BUSINESS -- NONE • 9. NEW BUSINESS (a) CONSIDERATION OF AMENDING 1996 GENERAL FUND BUDGET Following discussion, Council Member Erickson moved to approve the amended 1996 general fund budget and to adopt Resolution No. 10789. Motion seconded by Council Member Mlinar and unanimously carried. (b) CONSIDERATION OF ADOPTING 1997 GENERAL FUND BUDGET Following discussion, Council Member Craig moved to approve the 1997 general fund budget and to adopt Resolution No. 10790. Motion seconded by Council Member Mlinar and unanimously carried. (c) CONSIDERATION OF SETTING 1997 TAX LEVY FOR CITY OF HUTCHINSON Following discussion, Council Member Peterson moved to appprove the 1997 City tax levy and to adopt Resolution No. 10791. Motion seconded by Council Member Erickson and unanimously carved. (d) CONSIDERATION OF AUTHORIZING INVESTMENT OPTION BY CITY FINANCE DIRECTOR • CITY COUNCIL MINUTES - DECEMBER 10, 1996 Following discussion, Council Member Mlinar moved to approve the investment option, seconded by Council Member Craig and unanimously carried. (e) CONSIDERATION OF REQUEST FROM SOLITRA/ADC FOR ASSESSMENT WAIVER Following discussion, Council Member Mlinar moved to defer, seconded by Council Member Craig and unanimously carried. (f) CONSIDERATION OF ENTERING INTO SENIOR DINING AGREEMENT WITH AUGUSTANA LUTHERAN HOMES Following discussion, Council Member Mlinar moved to table, seconded by Council Member Craig and unanimously carried. (g) CONSIDERATION OF ENTERING INTO LEASE AGREEMENT WITH HUTCHINSON SCHOOL DISTRICT 9423 FOR USE OF CITY RECREATIONAL FACILITIES The motion to approve and enter into agreement with School District #423 was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. (h) CONSIDERATION OF ENTERING INTO LUCE LINE STATE TRAIL LICENSE • AGREEMENT WITH THE STATE OF MINNESOTA (DNR) Engineer Rodeberg stated the Luce Line State Trail License Agreement was a reaffirmation of a previous agreement. Following discussion, Council Member Craig moved to approve entering into agreement, seconded by Council Member Erickson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FOR ADOPTION OF RESOLUTION NO. 10792 Administrator Plotz reported a band stand restoration fund was being established and this Resolution would authorize acceptance of donations to the fund. Council Member Mlinar moved to approve adoption of Resolution No. 10792, seconded by Council Member Peterson and unanimously carried. (b) COMMUNICATIONS REGARDING MERIT INCREASE FOR CITY ADMINISTRATOR Mayor Torgerson reported he had completed an evaluation review of the City Administrator and recommended a one percent merit increase. The motion to approve the one percent merit increase was made by Council Member Craig, seconded by Council Member Mlinar and unanimously carried. • CITY COUNCIL MINUTES - DECEMBER 10, 1996 • (c) COMMUNICATIONS FROM MAYOR TORGERSON Mayor Torgerson recommended a City Council workshop be set for January 14, 1997, at 4:00 p.m. The motion was made by Council Member Mlinar to hold a workshop on January 14, 1997 at 4:00 p.m., seconded by Council Member Peterson and unanimously carried. (d) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON Council Member Peterson commented on remarks she had received that a stop sign be posted by the Bluff Street bridge. (e) COMMUNICATIONS REGARDING APPOINTMENT TO AIRPORT COMMISSION It was reported that Tim Miller had resigned from the Airport Commission, and it was recommended that Robert Hantge be appointed to complete his unexpired term. Council Member Craig moved to ratify the appointment of Robert Hantge, seconded by Council Member Peterson and unanimously carried. H. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS • (a) VERIFIED CLAIMS The motion to approve the claims and to authorize payment from appropriate funds was made by Council Member Mlinar, seconded by Council Member Peterson and unanimously carried. 12. ADJOLn?NMENT There being no further business, the meeting adjourned at 5:48 p.m. A 4 • MINUTES TRUTH IN TAXATION HEARING DECEMBER 2, 1996 The meeting was called to order by Mayor Torgerson at 5:00 p.m. Present: Mayor Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson, and Don Erickson. Also present: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, and Assessor Brad Emans. Assessor Emans reviewed how 1997 property values are determined and explained how it would impact the tax payer. Finance Director Merrill reviewed the tax statement form and the City portion of the general tax levy. He also discussed the 1997 City budget which contains the debt service portion and the general fund. The hearing was opened to questions and comments from the public. The hearing was closed and adjourned at 6:45 p.m. • • 'CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease A GNMA with fixed maturity but has a call date of 8112/97 "' Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0%) • (1) CMO has been repaid in full 6!7/95 (2) Value is as of 6/30/96 Amount 367,500.00 302,437.50 197,000.00 300,071.92 100,000.00 200,000.00 500,000.00 206,371.04 (31,678.36) 400,000.00 600,000.00 200,000.00 200,000.00 500,000.00 600,000.00 400,000.00 400,000.00 500,000.00 400,000.00 400,000.00 200,000.00 500,000.00 $7,441,702.10 CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT • 23- Dec -96 DECEMBER 1996 Date Date Interest Of Of Institution Description Rate Purchase Maturity TREAS BONDS 644136 7.18% 12112/91 2/15/2001 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 Smith Barney GNMA 865M7 7.000% 2/15/93 8112/2002 Smith Barney 313400 S H 7 5.00% 12/30/93 03/10/00 Citizens, Marquette 4.00% 04/25/96 06/01/2001 Firstate, First Minnesota Prudential Fed Home Leon 7.50% 10/31/95 11/06/00 Smith Barney FNMA 6.09% 12119/95 12/19/00 Smith Barney FNMA pass thru 7.50% 12/20195 D6/01/02 REPAYMENT First Federal 411239052 5.400% 04/30/96 01/23/97 Firstate 371 6.65% 05/16/96 05/15/97 First Federal 411239045 5.850% 11/22/96 06/26/97 First Federal 411239060 5.800% 05/23/96 02/20/97 • Citizens Bank 29804 6.000% 07/11/96 2/13/97 First Federal 411239037 5.850% 08/22/96 03/26/97 Firstate 155 5.70% 10/10/96 03/13/97 Firstate 246 5.70% 10/10/96 05/12/97 Firstate 183 5.70% 10110/96 04/10/97 Marquette 1847'0874 5.450% 11/14/96 05/15/97 Marquette 1847'01215 5.450% 11/14/96 06/12/97 Marquette 18470'873 5.850% 12/12196 06/12197 Firstate 1647000000566 5.90% 12112/96 12/11197 'CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease A GNMA with fixed maturity but has a call date of 8112/97 "' Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0%) • (1) CMO has been repaid in full 6!7/95 (2) Value is as of 6/30/96 Amount 367,500.00 302,437.50 197,000.00 300,071.92 100,000.00 200,000.00 500,000.00 206,371.04 (31,678.36) 400,000.00 600,000.00 200,000.00 200,000.00 500,000.00 600,000.00 400,000.00 400,000.00 500,000.00 400,000.00 400,000.00 200,000.00 500,000.00 $7,441,702.10 NOVEMBER 1996 CITY OF HUTCHINSON FINANCIAL STATEMENTS NOVEMBER 1 1996 REVENUE REPORT - GENERAL NOV. YEAR TO ADOPTED BALANCE PERCENTAG • TAXES ACTUAL DATE ACTUAL BUDGET REMAINING USED 0.00 1,154,259.03 1,402,694.00 248,434.97 82.29% LICENSES 50.00 24,987.50 25,100.00 112.50 99.55% PERMITS AND FEES 11,562.77 191,446.49 174,000.00 (17,446.49) 110.03% INTERGOVERNMENT REVENUE 873.09 1,354,331.51 2,280,478.00 926,146.49 59.39% CHARGES FOR SERVICES 49,352.23 703,000.85 1,132,323.00 429,322.15 62.08% FINES & FORFEITS 4,777.35 46,626.77 66,000.00 19,373.23 70.65% INTEREST 14,924.12 263,094.13 75,000.00 (188,094.13) 350.79% SURCHARGES - BLDG PERMITS 554.20 2,621.76 1,000.00 (1,621.76) 262.18% CONTRIBUTIONS FROM OTHER FUND 53.00 316,201.14 714,886.00 398,684.86 44.23% REIMBURSEMENTS 7,834.90 68,300.74 40,000.00 (28,300.74) 170.75% SALES 0.00 1,950.00 15,800.00 13,850.00 12.34% TOTAL 89,981.66 4,126,819.92 5,927,281.00 1,800,461.08 69.6% EXPENSE REPORT GENERALFUND MAYOR & COUNCIL 2,647.10 46,019.49 46,785.00 765.51 98.4% CITY ADMINISTRATOR 14,289.00 164,248.44 175,472.00 11,223.56 93.6% ELECTIONS 2,932.80 8,048.30 6,025.00 (2,023.30) 133.6% FINANCE 19,113.40 255,153.17 299,185.00 44,031.83 85.3% MOTOR VEHICE 7,878.40 106,461.16 121,360.00 14,898.84 67.7% ASSESSING 27,474.00 27,474.00 25,500.00 (1,974.00) 107.7% LEGAL 6,666.00 78,928.70 95,599.00 16,670.30 62.6% PLANNING 6,440.90 81,816.06 83,657.00 1,840.94 97.8% POLICE DEPARTMENT 151,076.10 1,414,019.45 1,436,984.00 22,964.55 98.4% SCHOOL LIAISON OFFICER EMERGENCY MANAGEMENT 8,059.60 6.40 89,757.79 4,511.10 93,241.00 1,100.00 3,483.21 (3,411.10) 96.3% 410.1% SAFETY COUNCIL 250.00 250.00 250.00 0.00 100.0% FIRE DEPARTMENT 6,119.50 153,622.13 164,012.00 10,389.87 93.7% FIRE MARSHAL 866.40 31,867.11 31,167.00 (700.11) 102.2% PROTECTIVE INSPECTIONS 10,687.90 128,824.97 141,697.00 12,872.03 90.9% ENGINEERING 24,679.80 392,157.26 352,442.00 (39,715.26) 111.3% STREETS & ALLEYS 72,602.40 628,760.34 538,885.00 (89,875.34) 116.7% STREET MAINTENANCE A/C 5,823.60 96,720.56 87,600.00 (9,120.56) 110.4% CITY HALL 5,296.60 83,284.54 85,382.00 2,097.46 97.5% PARKlRECADMIN. 9,511.00 132,506.39 139,321.00 6,814.61 95.1% RECREATION 9,458.60 230,445.21 230,698.00 252.79 99.9% SENIOR CITIZENS CENTER 7,954.30 80,656.99 94,836.00 14,179.01 85.0% CIVIC ARENA 17,915.60 160,965.01 158,906.00 (2,059.01) 101.3% PARK DEPARTMENT 36,621.10 561,853.46 586,393.00 24,539.54 95.8% RECREATION BUILDING & POOL 4,867.80 87,333.57 83,703.00 (3,630.57) 104.3% LIBRARY 1,130.20 94,085.73 98,412.00 4,326.27 95.6% CEMETERY 4,109.30 74,333.48 79,620.00 5,286.52 93.4% DEBT SERVICE 930.00 52,840.00 53,770.00 930.00 98.3% AIRPORT 12,927.10 87,108.07 72,107.00 (15,001.07) 120.8% TRANSIT 7,649.50 119,156.74 125,478.00 6,321.26 95.0% COMMUNITY DEVELOPMENT 5,588.70 81,489.43 76,000.00 (5,489.43) 107.2% UNALLOCATED 29,790.20 279,118.30 341,694.00 62,575.70 81.7% TOTAL 521,563.30 5,833,816.95 5,927,281.00 93,464.05 34.88 C J NOVEMBER 1996 CITY OF HUTCHINSON FINANCIAL REPORT - 1996 NOVEMBE ENTERPRISE FUNDS • REVENUE REPORT - LIQUOR FUND NOV. ACTUAL YEAR TO DATE ACTUAL ADOPTED BUDGET BALANCEPERCENTA REMAINING USED LIQUOR SALES 70,334.71 641,416.80 739,000.00 97,583.20 86.8% WINE SALES 29,721.50 221,907.04 231,000.00 9,092.96 96.1% BEER SALES 93,625.81 1,140,480.92 1,155,000.00 14,519.08 98.7% BEER DEPOSIT (134.40) 57.80 0.00 (57.80) 0.0% MISC. SALES 8,100.29 97,338.84 91,000.00 (6,338.84) 107.0% LOTTERY SALES (1,241.00) 1,435.49 20,000.00 18,564.51 7.2% REFUNDS & REIMBURSEMENTS 0.00 25,560.00 0.00 (25,560.00) 0.0% CASH DISCOUNTS (1,795.95) (19,587.90) (16,000.00) 3,587.90 122.4% INTEREST 741.03 6,583.21 2,000.00 (4,583.21) 329.2% TOTAL 199,351.99 2,115,192.20 2,222,000.00 106,807.80 95.2% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 14,899.87 180,459.76 177,339.00 (3,120.76) 101.8% REPAIR & MAINTENANCE 1,166.89 10,450.18 9,350.00 (1,100.18) 111.8% CONSULTING 0.00 669.30 2,000.00 1,330.70 33.5% OTHER SERVICE & CHARGES 1,598.94 54,391.74 56,125.00 1,733.26 96.9% DEPRECIATION 0.00 0.00 22,500.00 22,500.00 0.0% DEBT SERVICE 0.00 38,630.00 38,360.00 (270.00) 100.7% TRANSFERS 0.00 166,799.86 150,000.00 (16,799.86) 111.2% COST OF SALES 132,965.81 1,548,892.78 1,693,500.00 144,607.22 91.5% MISCELLANEOUS 0.00 1,539.88 4,026.00 2,486.12 38.2% CAPITAL OUTLAY 0.00 5,143.80 2,900.00 (2,243.80) 0.0% •TOTAL 150,631.51 2,006,967.30 2,156,100.00 149,122.70 93.1% REVENUE REPORT - WATER SEWER/FUND SCORE 56,737.98 56,737.98 132,300.00 75,562.02 42.9% LICENSES 0.00 600.00 WATER SALES 58,455.55 632,216.17 665,000.00 32,783.83 95.1% WATER TREATMENT SURCHARGE 1,745.18 3,118.81 0.00 WATER METER 1,315.00 13,266.00 14,000.00 734.00 94.8% REFUSE SERVICES 45,173.59 413,684.45 450,000.00 36,315.55 91.9% REFUSE SURCHARGE 4,998.52 46,046.26 49,500.00 3,453.74 93.0% RECYCLE BAGS 33.00 828.46 500.00 (328.46) 0.0% REFUSE STICKER SALES 0.00 954.30 1,500.00 REFUSE RECYCLING (6,190.00) (52,796.00) (60,000.00) COMPOST CREDIT (1,053.18) (8,259.25) (10,000.00) COMPOST & RECYCLE SALES 1,515.00 11,015.03 0.00 SEWER SERVICES 145,789.31 1,647,888.14 1,890,000.00 242,111.86 87.2% PENALTY CHARGES 992.35 13,466.53 18,000.00 4,533.47 74.8% INTEREST EARNED 0.00 22,875.05 130,000.00 107,124.95 17.6% LOAN REPAYMENT 74,651.76 78,769.56 38,630.00 (40,139.56) REFUNDS & REIMBURSEMENTS 1,946.06 9,011.55 3,000.00 (6,011.55) 300.4% OTHER 3,152.70 6,158.40 2,000.00 (4,158.40) 307.9% CONNECTION CHARGES 8,603.90 (8,603.90) TOTAL 389,262.82 2,904,185.34 3,324,430.00 443,377.55 12.06 EXPENSE REPORT -WATER SEWER/FUND REFUSE 35,894.00 411,504.13 438,293.00 26,788.87 93.9% 19,336.84 659,256.72 1,094,849.00 435,592.28 60.2% • WATER WASTEWATER 42,654.98 1,439,340.19 2,344,053.00 904,712.81 61.4% TOTAL 97,885.82 2,510,101.04 3,877,195.00 1,367,093.96 64.7% • HUTCHINSON AREA HEALTH CARE REGULAR BOARD OF DIRECTORS' MEETING - November 19, 1996 Conference Room A/B - 5:30 PM. Present: Jim Mills, Chairperson; Elaine Black, Vice Chairperson; Paulette Slanga, Secretary; Rich Myers, Director; Tom Daggett, Director; Dr. Dennis Murphy, Director /Chief of Medical Staff. Absent: Don Erickson (excused) Others present: Philip G. Graves, President; Hubert Wegele, Allina Regional Health; Pat Halvorson, Community Care Division Director; Jane Lien, Acute Care Division Director; Robyn Erickson, Care and Support Services Division Director, Ed Tusa, Information and Quality/Senior Care Divisions Director, and Corrine Schlueter, Recorder. The meeting was called to order at 5:35 PM by Chairperson, Jim Mills. Minutes of Past Meetings: The minutes of the October 15, 1996, regular meeting were presented to the group. • Following discussion, a motion was made by Daggett, seconded by Myers to approve the minutes of the October 15, 1996 meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes and Credentialine: The Executive Committee of the Medical Staff recommends the following changes in medical staff membership: • Dr. Thomas Ibach was recommended for approval for membership and privileges on the active medical staff in the specialty of radiology. • Dr. Mark Wikenheiser was recommended for approval for membership and privilege on the active medical staff in the specialty of orthopedics. • Dr. Leah Willson was recommended for approval for membership and privilege on the active medical staff in the specialty of pediatrics. Following discussion a motion was made by Black and seconded by Myers to grant membership and privilege to the above listed practitioners in their area of specialty. All were in favor. Motion carried. • A (21)0U Regular Board of Directors' Meeting - 11/19/96 Page Two Old Business: Meeting with Citv Council Mills reported on the recent meeting between board members and City Council representatives regarding a transference of funds to the city from the fund balance of HAHC. Pros and Cons of such a transfer were discussed by both parties. The city will take under advisement the items discussed and notify HAHC of their decision. New Business: A. Bedside Stands: The Board received a request to replace 80 bedside stands at Bums Manor Nursing Home at a cost of $13,600. This purchase will allow us to have consistency in the rooms, which will make it easier for our care providers when thev access the units. The new ones have wheels so the Environmental Service Technicians can move them easily for cleaning. Following discussion, motion was made by Black, seconded by Myers to approve the purchase of 80 bedside stands for the residents at BMNH at a cost of $13,600. All were in favor. Motion carried. B. Elevator Repair: The Board reviewed the results of the bidding process for the elevator repair at BMNH. The elevator has to be taken out of service for 18 days for the job to be completed. Following discussion, motion was made by Murphy, seconded by Myers to award the bid to Minnesota Elevator Inc. (lowest bid), at a cost of $35,639. All were in favor. Motion carried. C. Paramedic Training Program: The Board reviewed two proposals for a Paramedic Training Program to be provided in Hutchinson. The training will begin in January and end in July. This program will prepare our Emergency Medical Technicians for a Paramedic certification test in July. It is anticipated we will have five enrollees in the course. Following discussion, motion was made by Daggett, seconded by Black to select the program from Ridgewater College at a cost of $16,000. All were in favor. Motion carried. 0 • D. Budget: Chairperson Mills appointed Rich Myers and Tom Daggett to serve as • board members on the budget committee. • Regular Board of Directors' Meeting - 11/19/96 Page Three E. Computer Selection Process: There will be a delegation of HAHC staff members on two site visits as we advance the computer selection process. The two systems remain Meditec and SMS. A report will be provided to the board at the December meeting. F. J AH : Graves provided to the board a written copy of the JCAHO findings from the recent survey of the hospital. An explanation was given on each item along with our action plan to achieve compliance. G. Safetv Committee Report Halvorsen provided the safety committee report. On September 23r a city -wide disaster drill was done and HAHC was a key participant. Staff felt they learned a lot and had the presence of Hennepin County as an observer. Motion was made by Myers seconded by Black to adopt the report as presented. All were in favor. Motion carried. H. Critical Care Monitoring Station Purchase: The Board reviewed a capital • expenditure request for replacement for our Critical Care monitoring station from Space Labs in the amount of $22,800. We began a replacement program earlier this year, and this purchase is consistent with that plan. Because this equipment is more of the same, it will not have to be bid. Motion by Murphy, seconded by Slanga to request authority from the City Council to purchase the Space Labs Critical Care Monitoring Station in the amount of $22,800. All were in favor. Motion carried. Video Endoscopic Svstem Purchase: The Board reviewed a capital expenditure request for purchase of a video endoscopic system. The estimated cost of this equipment is approximately $60,000. Presently we have a system that is old technology and in need of repair. We are proposing a "state -of -the -art" system that will provide us with better imaging and a general improvement in quality. The proposed system will allow technicians, as well as the patient, to view the images the physician is seeing. Motion was made by Black, seconded by Daggett to enter the bidding process for this purchase. All were in favor. Motion carried. J. Arthroscopv System Purchase The Board received a capital expenditure request for purchase of an Arthroscopy System. The estimated cost of this equipment is approximately $26,450. The system will provide the physicians with improved • image quality. We will also have equipment on -site to do shoulder endoscopic procedures. 3 Regular Board of Director' Meeting - 11/19/96 Page Four Motion was made by Myers, seconded by Slanga to enter the bidding process for this purchase. All were in favor. Motion carried. Organizational Reports: A. President: Graves reported on the status of Geographic Reclassification. B. Acute Care. Nothing further was reported. C. Care and Program Support Nothing further was reported. D. Community Care. Nothing further was reported. E. Finance Information and Ouality and Senior Care. Nothing further was reported Allina Report Wegele presented the Allina Management Report for November 1996. He also circulated a Trustee evaluation that is to be completed by each board member and the President and returned to Julie Schmidt at Allina prior to the December board meeting. Julie will tabulate the results and conduct the evaluation at the December meeting. 0 Statistical Report. The statistical report was presented. Hospital admissions for the month were 214 compared to a budget of 220. Average daily census for November was 25.7 and average length of stay was 3.6 days. Percentage of occupancy was 42.9. • Nursing Home statistics showed occupancy of 97.3 1, and the average case mix of 2.52. Finance. The organization's revenue over expense for the month of November 1996, was $216,859 compared to a budget of $126,053. Auxiliary Meeting Minutes The auxiliary meeting minutes were presented. No unusual comments were made. Adjournment Myers made a motion to adjourn the meeting. There being no further business the meeting was adjourned at 6:50 PM. Respectfully submitted, Corrinne Schlueter Paulette Slanga Recorder Secretary HA Boud\96Decbd.doc- S • 11 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 19, 1996 • 1. CALL TO ORDER 5030 P.M. The meeting was called to order b , Chairman Dean Wood at 5:30 p.m. with the followingg members Arndt, Bill Adt, Dave Westlund Glenn Matejka and Chairman Wood. Absent: Bill Crai , Paul Ackland and Craig Lenz. Also Present: Jim Marka, Director of Building, Planning and Zoning, Brenda Ewing, Planning Coordinator and G. Barry Anderson, City Attorney. a) CONSIDERATION OF MINUTES OF REGULAR MEETING DATED OCTOBER 15, 1996 b) OLD BUSINESS NONE C) NEW BUSINESS 1) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY GALEN WITTE, LYNN TWP., FOR DEMOLITION LANDFILL LOCATED IN SECTION 14 OF LYNN TWP. There was discussion on the request and the location. Mr. Arndt stated there was a land fill on the location previously. 2) CONSIDERATION OF VARIANCE REQUESTED BY THOMAS KLEINKAUF TO • REDUCE SIDE YARD SETBACK FROM 10' TO T FOR INSTALLATION OF AN INDIVIDUAL SEWAGE TREATMENT SYSTEM LOCATED IN ACOMA TWP. AT 19308 SIOUX HILLS ROAD Mr Matejka made a motion to approve the consent agenda with staff recommendations, seconded by Mr. Arndt the motion carried unanimously. 3. PUBLIC HEARINGS - 5:40 P.M. a) CONTINUATION OF CONSIDERATION OF AMENDMENT TO SUBDIVISION ORDINANCE SECTION 12.40, REGARDING TEMPORARY DEAD -END STREETS Chairman Wood reopened the hearing at 5:40 p.m. with the reading of publication #4977 as published in The Hutchinson Leader on Thursday, October 3, 1996. The request is for the purpose of considering an amendment to Subdivision Ordinance Section 12.40, regarding temporary dead -end streets. Jim Marka, Director of Building, Planning and Zoning, commented on the request and the history of the request. He explained the changes proposed. Discussion followed on the proposal to include "temporary" in the language after dead -end streets. Mr. Arndt made a motion to close the hearing, seconded by Mr. Matejka the hearing closed at 5:45 p.m. Mr. Matejka made a motion to recommend approval with additional language. Seconded by Mr. Westlund the motion carried unanimously. b) CONTINUATION OF CONSIDERATION OF AMENDMENT TO HUTCHINSON ZONING • ORDINANCE SECTION 3, ADDING DEFINITION FOR LOT WIDTH Chairman Wood reopened the hearing at 5:46 p.m. with the reading of publication #4978 as published in The Hutchinson Leader on Thursday, October 3, 1996. The request is for the purpose of considering an amendment to Hutchinson Zoning Ordinance Section 3, adding a definition for lot width. HUTCHINSON PLANNING COMMISSION MINUTES NOVEMBER 19, 1996 Mr. Marka commented on the published amendment and the staff recommendations to model after the Plymouth ordinance. • City Attorney G. Barry Anderson stated we do not have to re- advertise the modified additional language. He explained the unusual shaped lot situations and how the language would affect those lots. Mr. Matejka made a motion to close the hearing, seconded by Mr. Arndt the hearing closed at 5:50 p.m. Mr. Matejka made a motion to recommend approval of the language recommended by staff. Seconded by Mr. Arndt the motion carried unanimously. e gig . � (A) Mr. Marka explained correspondence from Mr. Czech, CAS Partnership, to extend his Conditional Use Permit six months from the end of December. Mr. Westlund made a motion to recommend approval of the extension, seconded by Mr. Matejka the motion carried unanimously. (B) Mr. Marka commented on the Island View Heights conceptual plan proposed by Mr. Bill Gilk for Island View Heights Second Addition. He stated the pre - development meeting with developer and staff will take place on November 20, 1996. Mr. Marka stated the HRA board is in favor of the concept. He commented the style of development is a new concept to Hutchinson . Jim explained there will be an informational meeting with property owners in the area. He stated this may be a fairly controversial meeting which will be held before the public hearings. There will be only two public roads in the development. John Rodeberg, Director of Engineering has reservations of the conceptual plan at this time. Discussion followed on the need for a buffer between housing and agricultural land in t, area. (C) Jim Marka commented on the Jeff Munsell conceptual plan for a senior retirement living community as opposed to a manufactured home park. (D) Mr. Arndt commented on the soil removal at the Middle School and the possibility of using the soil to add a shoulder along South Grade Road past the south side of the Middle School for safety of the walking students. Discussion followed regarding the possibility of the request as a 1997 Improvement Project to the City Council. Mr. Arndt made a motion to recommend City Engineer John Rodeberg work with County Engineer Rick Kjonaas to improve and widen the shoulder on the North side of South Grade Rd. between the Middle School and School Rd. for the safety of pedestrians, seconded by Mr. Westlund the motion carried unanimously. 01009 ► There being no further business the meeting adjourned at 6:25 p.m. • 2 Hutchinson Public Library Board Meeting • Monday, November 25, 1996 Members Present Connie Lambert, Richard Peterson, Paul Wright, Sue Munz, Mary Henke, Larrr Ladd, Lois Carlson I;embers Absent Joyce Beytien, Joe Schulte, Key Peterson Paul aright called the meeting to order (Paul apologized for missing the last meeting as he had to shake hands with President Clinton[!!!). Continued Old Business 1. Internet Installation A. Internet installation one probably will be in Januai7l 1 ^97 with Willmar & Hutchinson the first places. B. Chamber Task Force would hold a seminar at the Biddle schools to give people a run- throurh. C. It will be a reference tool -- not E Bail 2. Staggered Board Terms Board Member Appointed Term Expires Recommendation • Joyce Beytein 1989 4/1999 4/1999 Sue Munz 4/1994 4/1999 4/2000 Paul Wright 4/1994 4!1999 4/2000 Lois Carlson 6/1995 4!1998 Richard Peterson 6/1995 4!1998 Joe Schulte 6/1995 4/1998 ■ Extend one person's term by 1 year to 1999 A. Terms arranged so that 2 people will go off each rear. (Terms used to be 5 years -- now 3 ,rears) B. Motion b- Richard Peterson, seconded by Sue I,= that Joe Schulte's term extends to 1999. 3. Public Relations A. Children- Book week. "Friends of Library" paid for 14 books. 135 children signed up. B. Channel. 1.0 TV Program: Connie Lambert & Mary °_en_':e interviewed by Vi i today, Nov. 25, 1996. 4. Dimming Li;7hte • A. Startecl to replace ballasts at x100.00 to see if that will solve problem. Continued Page - 2 - Iiutchinson Public Librar; Board fleeting, Monday, 1,ovember 25, 1996 New Business: 1. Public Relations • A. Christmas display - new Christmas stories ordered - old collection on display - Leader articles about it. B. Rational Library Week - April, 1997 Suggestions: Have Channel 10 again - Leader, YDUZ live report - Invite an author to oven house. PLS Report: 1. Larry Ladd & Sue Nunz reported on Willmar meeting. 2. PLS si;;ned a 2 year lease with Montevideo. 3. Willmar voted to add sales tax for new library construction, subject to approval by VIN State Legislature. 4. All agreed automation a good tiling -- the question is money & maintenance costs. Motion made by Rich Peterson to skip December meeting and Meet January 27, 1997. Ilotion passed. Meeting adjourned. Lois Carlson, Sec. Pro tem C � J • • RESOLUTION N0. 10793 TRANSFERRING $227,546 FROM 1996 IMPROVEMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, $227,546 is hereby transferred by the 1996 Improvement Construction Bond Fund to the General Fund for project administration and engineer fees. Adopted by the City Council this 23rd day of December 1996. • Marlin Torgerson Mayor ATTEST: Gary D. Plotz Administrator 0 n U M E M O R A N D U M FROM: Water Billing Department SUBJECT: Delinquent water & sewer a o,nts for the month of Dec • Attached is a listing of the delinquent water and sewer accounts for the month of Dec. Recommend service be discontinued on Monday, Dec 30th,1996 at Noon. • 1- 070 - 0326 -0006 Sheila Kieke 326 4th Ave SW Hutchinson MN 55350 326 4th Ave SW 98.69 1- 270 - 0736 -0201 Gerald D Brown Box 36 Hutchinson MN 55350 736 Brown St 78.80 1- 300 - 0820 -0302 Julie Melberg 820 Century Ave Hutchinson MN 55350 820 Century Ave 11.23 1- 395- 0316 -0003 Heather Clouse 316 Franklin St Hutchinson MN 55350 316 Franklin St 149.72 1- 395- 0565 -0806 Judy Kopesky 222 2nd Ave SE Hutchinson MN 55350 565 Franklin St S 123.15 1- 395- 0587 -0201 David Jensen 587 Franklin St S Hutchinson MN 55350 587 Franklin St S 129.14 1- 395- 0606 -0902 Noelle Laabs 606 Franklin St S Hutchinson MN 55350 606 Franklin St S 109.40 1-415- 0045 -0408 Brian Jensen 45 Glen St N Hutchinson MN 55350 45 Glen St N 81.63 1 -420- 0726 -0304 Randy Stille 726 Glen St S Hutchinson MN 55350 726 Glen St S 127.21 PROMISES 12 -26 -96 1-455- 0316 -0701 Gary Piehl 316 Grove ST Hutchinson MN 55350 316 Grove ST 121.26 PROMISES 1 -6 -97 1-455- 0725 -0202 Bev Kosek 725 Grove St S Hutchinson MN 55350 725 Grove St S 84.67 PROMISES 12 -27 -96 1- 480 - 0545 -0901 Darwin Maus 545 Hassan St S Hutchinson MN 55350 545 Hassan St S 215.72 0 C , J • • 1- 480 - 0993 -0605 1 -570- 0586 -0004 Mary Beth Rupp Mane Plamann 993 Hassan St S 586 Jefferson St S Hutchinson MN 55350 Hutchinson MN 55350 993 Hassan St S 586 Jefferson St S 63.52 PROMISES $20 1 -3 -97 98.69 $401-10-97 PROMISES 1 -2 -96 1 -515- 1004 -0001 1 -570- 0916 -0102 Taco Bell Mike Paulson 421 Quantum Rd 916 Jefferson St S Rio Rancho NM 87124 Hutchinson MN 55350 1004 Hwy 15 S 916 Jefferson St S 485.61 132.81 1 -550- 0723 -0806 1 -570- 0989 -0301 Barbara Peterson Ryan Schober 723 Ivy La 989 Jefferson St S Hutchinson MN 55350 Hutchinson MN 55350 723 Ivy La 989 Jefferson St S 102.94 109.40 • PROMISES 12 -27 -96 1- 550 - 0776 -0402 Ron Kuharski 1- 685- 0556 -0802 776 Ivy La Judy Kopesky Hutchinson MN 55350 222 2nd Ave SE 776 Ivy La Hutchinson MN 55350 81.44 566 Main St S 173.66 1 -570- 0015 -0102 Lee/Mary Cheney 1- 725- 0148 -0502 15 Jefferson St S Betty DeWitte Hutchinson MN 55350 148 Milwaukee St 15 Jefferson St S Hutchinson MN 55350 53.20 148 Milwaukee St 156.54 IQ�LIIIII�Zf41➢Zlyl Dale Lieder 1- 880 - 1125 -0103 546 Jefferson St S Joe Richter Hutchinson MN 55350 1125 Sherwood St 546 Jefferson St S Hutchinson MN 55350 126.30 1125 Sherwood St PROMISES 1 -27 -96 171.24 • 1 -480- 0915 -0101 • Eileen Fluegel 4819 Azelia Ave N apt 4 Brooklyn Center MN 55429 -3800 915 Hassan St 134.95 CC: Kevin Katzenmeyer 915 Hassan St Hutchinson MN 55350 3- 680 - 0531 -0902 James Klassen 531 Bowman St Stewart MN 55385 531 Main St N 136.73 CC: Mark Fratzke 710 North High Dr Hutchinson MN 55350 • • • C. DATE: December 18, 1996 W Hutchinson City Council FROM SUBJECT: n LJ Jim Marka, Director of Building, Planning and Zoning REQUEST CONSIDERATION TO PLACE "MORE 4" OFF - PREMISE SIGN ONTO SHOPKO'S PYLON SIGN Mr. Rick Kemper is requesting approval from the City Council to place a "More 4" sign onto ShopKo's pylon sign adjacent to the Hwy. 15 /Main St. Planning Staff unanimously recommended approval of their request last August utilizing Section 10 of Hutchinson's Sign Ordinance regulating Tenant List and Business Center Signage. cc: Rick Kemper, More 4 Planning Staff /Commission • City Center III Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587 -5151 Fax (320) 234-4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (320) 587.2975 Fax (320) 2344240 / Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (320) 587 -2242 Fax(320)587 -6427 - Printed on recycled paper - C August 7, 1996 Mr. Rick Kemper Ericksons Diversified Corporation 509 -2nd St. Hudson, WI 54016 1- 715- 381 -2322 Dear Mr. Kemper, Per your request, the Hutchinson Planning Staff discussed More -4's (previously Festival Foods) conceptual proposal to add a "More -4" sign under the "Shopko" pylon sign fronting Highway 15 in Downtown Hutchinson. The sign would likely be considered an off - premise sign and not totally compliant to the Downton Sign Ordinace (C -3). However, based on the precedence established by permitting the • "Shopko" sign and the benefit received by establishing a "Downtown Mall Perception ", staff unanimously felt the proposal should be pursued. If you have any questions on this matter, please feel free to call Jim Marka at 1- 320 - 234 -4210. Best Regards, City of Hutchinson Planning Staff % ti P� cc: FYI, August Planning Commission Handout . City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587.5151 Fax (320) 2344240 1�ra C. A 04 o� x• .n C \t� �d�� jy w Parks & Recreation 900 Harrington Street S{V Hutchinson, MN 553 50 -3 09 7 (320) 587.2975 Fax (310) 2344240 Printed on recycled paper - bp �0 5 � CS ON Police Services 10 Franklin Street SW Hutchinson, MN 55350.2464 (320) 587 -2242 rD Fax (320) 587 -6417 Hutchiru City Code • Chapter I I Section 10 Special Provisions resident professional offices, home occupations and boarding - lodging houses. (h) Directional and Private Traffic Control Signs: Directional and private traffic control signs indicating traffic movement onto a premise, or within a premise, not exceeding 6 square feet of surface area for each sign, are permitted. No advertising message may be incorporated on such signs. Such signs shall not be located in the public right -of -way unless approved by the City Council. (i) Temporary Signs: Temporary signs to direct traffic to businesses during road construction are allowed as permitted by City Council only. (j) Billboards: Billb a re not permitted. ,y J __ (k) Off - Promise Signs: Off- premise signs are not permitted except with special permission of the City Council. = • (3) Signs Permitted In Residential Districts: Subject to the other conditions of this ordinance, the following signs shall be permitted in residential districts: (a) Subdivision Plat Signs: Temporary signs advertising a new subdivision plat provided such signs do not exceed 48 square feet in aggregate surface area per sign side, identifying only the plat in which they are located, are non - illuminated, and are erected only at dedicated street entrances to the plat. Such signs shall be removed if construction of subdivision improvements is not in progress on the plat within 60 days following the date of the sign erection or as soon as 80 percent of the lots are developed and sold. (b) Club, Lodge, Office Signs: One illuminated or non - illuminated identification sign not to exceed 40 square feet per sign side in area for the following uses: clubs, lodges, fraternities, and professional offices where permitted. (c) Civic, Religious Organizations, and Other Permitted Non - Residential Uses: One illuminated or non- illuminated identification sign or bulletin board not to exceed a total of 40 square feet in area for the following uses: public schools, parochial schools, colleges, public libraries, museums, social and 10-25 • Z/ --D • Hutchffi a City Code Chapter 11 Section 10 Special Provisions (7) Wall Signs: Wall signs placed or painted on the exterior walls of buildings shall not extend beyond twenty -four (24) inches of the wall surface. Wall signs attached to and projection from the exterior walls of buildings shall not extend beyond twenty -four (24) inches of the wall surface and shall not cover more than 15 percent of that business' wall. (S) Illumination: The light from any illuminated sign or from any light source, including interior of a building, shall be so shaded, shielded, or directed that the light intensity of brightness shall not adversely affect surrounding or facing residential districts, or adversely affect safe vision of operators of vehicles moving on public or private roads, highways, or parking areas. Light shall not shine or reflect on or into residential structures. (9) Maintenance of Signs: All signs shall be kept in good repair and avoid a weather condition resulting in illegibility, missing parts, words, etc. (10) Tenant Lists on Freestanding Signs: If a freestanding business center sign lists the names of three or more individual tenants: (a) The total area of the business center name, plus tenants' names, cannot exceed the total allowable area of a freestanding sign. (b) Tenants' names must be displayed in the same typeface, method of illumination, and method of display (panel vs. individual letters) as one another. (c) The business center name and the tenants' names must be produced in the same materials, method of illumination, and method of display (panel vs. individual letters) as one another. (d) Tenants' names must be arranged in a rectangular grouping which does not extend horizontally beyond the edges of the business center name area. (11) Major Tenant Logos on a Freestanding Sign: If a business center wishes to display the logotypes of its major tenant(s) on its freestanding business center identification sign(s): \ (a) The total area of the various elements of the freestanding sign may not 10-22 ,//!3> , Hutchinson City Code • ChAper 1 l Section 10 Special Provisions exceed the total allowable area of a freestanding sign. (b) No more than two tenants may be displayed in this manner on each freestanding business center identification sign. / (c) The tenant logotypes and business center name (if included) shall be displayed on a single sign structure. (d) The tenant signs shall be designed and arranged to appear as an integrated whole. Namely, the proportions of the two signs shall be approximatety equal; the materials, method of illumination, and method of display (individual letters vs. panel) should be the same; and both signs should be arranged within a rectangular area. (12) Grouping Small Wall Signs: When a number of small wall signs are grouped together, such as at the entrance of an interior "mini - mall," those signs must be arranged in a framework or common display system which gives the impression of a single, larger sign. Type styles may differ but the method of construction and • illumination and the display format (individual letters vs. panel) must be the same. (13) Other Identification Signs in Business Centers: (a) If a canopy or other building overhang is used, each business may have an under-canopy identification sign not exceeding 4 square feet. (b) Each business may have an identification sign on its door not exceeding 3 square feet. (14) Gas Station Canopy Signs: Signs on gasoline pump area canopies shall be regarded as freestanding signs and regulated as such. One exception is that a logotype or price sign of up to 9 square feet shall be allowed on each canopy side visible from a public right -of -way. SIGN STANDARDS BY ZONING DISTRICT (1) General: The following sign standards by zoning district shall apply to every existing zoning district and new zoning district hereafter created unless otherwise expressly provided in such zoning districts. Only signs as described herein shall be 10-23 • �, C DATE: December 18, 1996 TO: Hutchinson City Council FROM: Planning Commission SUBJECT: DISCUSSION OF ZONING RECLASSIFICATION TO INCLUDE TATTOO ESTABLISHMENTS IN C -3 DISTRICT REQUESTED BY SCOTT CLARK • • The Planning Commission would recommend no change to the present zoning ordinance regarding tattoo establishments in the C -3 district. City Center III Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587 -5151 Fax (320) 2344240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (320) 587 -2975 Fax (320) 2344240 Police Services 10 Franklin Street SW Hutchinson, MN 55350.2464 (320) 587.2242 _ Fax (320) 587 -6427 - Printed on recycled paper - (46u ,� Cj y e p rr fc o o p �� J cuwc� CaAcc�, W)ct'i _ JO-fY--, proucw a (2)OM x;77 C,* - al 4Lt" . J C10 na-t p�ouccz ar(c�t �n tcunmP��. J �Le -C 4i opf Z U � �,Z3 C ciCgP ;a4txca(v gyp ; I 1 c e � rc:ers, � e prcS�oCeilfs �z n eP fix.- fc�-s, � we c z nc�t fa tv nr� mamrers ey ai YL2v� � a Ccrn�u r� cn fK444 z C r 0a, L0 y o a don U-n f ro Cr mcr < n, 9 (c /hcu /Jrcc +✓ olont 0� beta -4 c2Q J �ucQ ry\lk . n a n, ql lac., I � J c gC LA .FUtt) U 411 n L'P 01 '& I -a�p ' � -� �U (9 wtcQ STATE OF MINNESOTA COUNTY OF MCLEOD On 11/20/96 before me, a Notary Public appeared Edwin S. Clark, the person who signed this letter. c.n Ce � M. GEHLE�J JANUARY 31, 2' //- /y `/� • C DATE: December 18, 1996 • r� TO: Hutchinson City Council FROM: Planning Commission SUBJECT: DISCUSSION ANNEXATION PROPOSAL BY FRANK FAY IN HUTCHINSON TWP. LOCATED SOUTH OF HWY 7 EAST The Planning Commission directed staff to provide data on infrastructure placement and costs. Staff will have data available at the January meeting along with a presentation regarding comprehensive planning of transportation and infrastructure for the City of Hutchinson. City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (310) 587 -5151 Fax (320) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (320) 587 -2975 Fax (320) 234.4240 Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 L C — (320) 587 -2242 l Fax (320) 587.6427 - Primed on recycled paper - y MM WY .1 Orlx N p awlawN pYw N MnIM X T. I IT YR Iln[. n RN. Y5M [wX. YY.Y ryes ml/ M r [Y MY Y p a�Mx Owll/ p b aNMwl ylf. rt�w MV. Y 1 Mph RLL bwx. a.�.r N.nO b .YA F. n w MpNW Oulfx N p axllxbl . Mrw r w.a Y r•II. a .Nw [xr. wpr w r •wl PvIY M M ]wNIMI Yupr.r MW aM • f] Yvx. 'J .rand MI. >`.[ . r x r wNnw....r n w a.plleal owr .�r rM.r o.rl.r. MW s. r f xsY. tear. bi[ p MW N w frra. OIVM N Xx ]wrrl Gwlr. YI ] M Ir M b [M WI n w MYIYNr Ow1r p M e.rxx. tA: ble. Mall I Me !] xlwxr 3] •ar w b yNY N 1.p.1iF 4ear M NNllary'Pm Iwr MwL In eVIMNpaI/]pb xau STATE 4"AY NO. 7 — — — — — -- aw•� Y1..a.ra e..u� Inerrnp[In NpX I/.NMX I/. 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N LeMn ]P I z S lit OF THE SW I/4 OF of X.wN N eNNI • mrtC1N1M W 0 A m a[r. h'l� � _ • I \ p '� 4L �� P� . 4 � � � u I � � °e 8 •Y• p � � fA X3 1 Inn I �'� * r - ! �' �ofu.l�e �r.•:ach• Fo ci, �•MP,. S7 af.glx i Law q \ ( ll \ \ ,. 5pa-' Le Ro �1'� �' ~ d IYlawellc 'r'o5 1Lo 1 F.,a.Qoj Uristerl.ce ��ti 4e CPS I •- i \ • � T w O p I•.� a {0 � • �SC�'10.�� Y I7.I�� XE KK S C.J ti;Sw. •- s 17.P. y _ S yr . • ` Quedi �� 1• ,. G.,�,.,;°.K ' 3 .f 4 0. 1 Z;. � � C °°� #s 01 ` n u DAVID B. ARNOLD STEVEN A. ANDERSON G. BARRY ANDERSON LAURA K. FRETLAND PAUL D. DOVE ** JANE VAN VAILKENBURG RICHARD G. McGEE CATHRYN D. REHER WALTER P_ MICHELS. III ' ALSO ACMITTED IN TE% S AND NEW IORK ATTORNEYS AT LAW 01 PARK PLACE HUTCHINSON. MINNESOTA 5 5 3 50 -2 56 3 (320) 587 -7575 FAX (320) 587 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON December 18, 1996 • ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP Mr. Frank Fay ReMax of Hutchinson 35 Main St. No. Hutchinson, Mn. 55350 Re: Seltz Property Annexation Our file No. 3188 -96346 Dear Frank: '996 .'ON OF COUNSEL ARTHUR L. DOTEN TERRI A. SLOMFELT 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (6 12) 545 -9000 FAX (612) 545 -1793 FAX (612) 542 -9210 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 1(B12)389 -2214 FAX 1612) 3695506 r vn[io INFORMATION As you know, this office represents the City of Hutchinson. I write to you today as a follow up to our visit at the Hutchinson Planning Commission meeting Tuesday evening. As you know, you introduced your clients to the Planning Commission and indicated that they were interested in working with the City on annexation and related issues and in response to your cooperative and detailed presentation on their behalf, staff has suggested that we move forward with the annexation process. Unfortunately, as I set forth in my correspondence to the City Planning Commission, it is not possible to annex the property by ordinance because there are intervening property owners who are not willing to consent to annexation at the present time. Accordingly, I suggested that the best way to proceed at this point would be to have your clients withdraw the request for annexation by ordinance (and I separately suggested to staff that the fee be refunded to them) and that we instead continue with our efforts to look for an appropriate vehicle to deal with the issues raised by the potential development of the property. Unless we hear from you otherwise by Friday, I will assume that the request for annexation by ordinance has in fact been withdrawn and the Council will not need to consider it on Tuesday evening. By • carbon copy of this correspondence to Marilyn Swanson, I am indicating to her that this matter should be deleted from the aaenda unless you contact her otherwise and advise her to keep it CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION / Ilz�-, "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Mr. Frank Fay December 18, 1996 Page 2 By carbon copy of this correspondence to Brenda Ewing and Jim Marka, I am advising each of the status of this matter. As always, it is a pleasure to work with you on these and other matters. Should you have any questions in connection with any of the foregoing, please advise. Thank you. Very truly yours, AANOL , ANDERSON & DOVE, P.L.L.P. 4 e A G. Barry Anderson GBA : lm CC Atarilyn Swanson • Brenda Ewing Jim Marka • • city 0f t . J DATE: December 18, 1996 TO: Hutchinson City Council FROM: Planning Commission SUBJECT: DISCUSSION OF PROPOSAL BY BRIAN SOLSRUD, AUGUSTA HOMES, TO COMBINE PHASE I AND III AND REZONE PHASE IV 11 • The Planning Commission discussed the proposal and the consensus of the members is to follow the ordinance and not change the original request. The Commissioners would prefer not to rezone Phase IV unless a complete site plan is provided by the developer and the rezoning process is followed. City Center III Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587.5151 Fax (320) 2344240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (320) 587 -2975 Fax (320) 2344240 Police Services 10 Franklin Street SW Hutchinson, MN 55350 -1464 (320) 587 -2242 f( C( Far (320) 587 -6427 Printed on recycled paper - 511 CoHax StrW Box 367 Augusta, Wisconsin 54722 Fax: (715) 286-2850 December 05, 1996 VIA: FAX (32012344240) Jun Marka City of Hutchinson Dear Jim: Attached are the proposed zoning densities for our development. Blocs[ I— Parcel to Remain in TIF District Phase I Current Development 56 units Phase II Proposed Development 40 units TOTAL 96 units Block II-- Parcel to be Removed from TIF District. Phase III Proposed Development 30 units Phase IV Proposed Development 98 units (R-4 Zoning) Office: (715) 286.5003 Brien Solsrud ext 230 Cary Osbom ext 232 David Wood ext 240 3,658 sq. ft. /unit 3 332 s ftJunit R 0 L z'L0 . q• N2 '� 3,522 sq. ftJunit �.3 • 3,360 sq. ftJunit - (� 3 2,800 sq. ftJunit - I believe these densities are consistent with our previous conversations. If you need anything else, please call. F a Sincerely �h" ., � �\ �V E r Brian K.Solsrud b 0 A0 r'r (� CP pr o r p� n° '� 1\ Sv c. � BKSaa °` (1 04 �k °�'' kU` attachments Pair CJ i1 e� �� Se,L 0 ° � li a�ti 0 N O O z . IFq� .0 qui I �rygi I•.,9N..11 ' � ,. uw w :.. n r:. r r".:':::..•.: ti...`_. '�" r C D��C n � ��LIAf � . • rw r'w r•r .••�� r 1C p t� v rr rr r.. .-•r. � i PLAZA HEIGHTS I• I F I Q114R •�parlt — >L I I .wrt NEVAC INC. r, Ill � O Lhj r, PROPERTY N p 'I / I I 1 • 1 • �F--� ao • / I I I I � N 1 r.. rrr -y I • C� AWN 56 .s o � s� 1 z f 0 CITY OF HUTCHINSON BUILDING / PLANNING / ZONING DEPARTMENT 111 HASSAN STREET S.E.. HUPCHINSON, MN 55350 PHONE: 612. 234 -4203 FAX: 612 - 234 -4240 MEMO To: Bill Craig From: Jim Marka, Director of Building, Planning and Zoning Subject: AUGUSTA PROPOSAL Date: December 6, 1996 Please comment on these thoughts for Augusta. Phase I - (TIF) Utilize deductions on page 9 -1 of Hutchinson Zoning Ordinance • 4200 sq. ft. less 600 sq. ft. for tuck under parking and 45 sq.ft. for deck = 3600 sq.ft. Phase II - Would it be proper to calculate with Phase I and ask for 3600 sq. ft. with deductions? With or without TIF? Phase III - Is it appropriate to calculate in Woven Hearts and the proposed Alzheimer unit? Could we utilize deductions? Phase IV - Please comment on rezoning to R -4 and utilizing deductions regarding the request. Thanks! rJUVR • C� SECTION 9: TABULATION OF DIMENSIONAL REQUIREMENTS FOR ZONING DISTRICTS 0 Minimum Lot Area per Dwelling Unit: 4 I' Minimum Lot widths: Zoning Districts R -1 R -2 R 3 R 4 R -5 Lot Width: 10,400 8,400 7,200 — — - Single-Family Two-Family — 6,300 5,280 — — 4 -, 6 -, 8- Family — — 4 4,000 Townhouse None 4-6 -8 Townhouses — — 4,200 4,000 — Apartment Building — — — 0 BR/DU 2,50 ' Single 1 BR/DU 120 120 None 00' Double 2 BR/DU 120 120 65 Townhouse 3 BR/DU None 3,500' 4 -6-8 Elderly Apartments — — — — Efficiency — 1,000 1 BR/DU 2 BR/DU 2,000 Mobile Homes — — — Determined by setbacks ' These minimum lot areas may be adjusted as follows: (1) for each parking space within or under an apartment building, subtract 4Msquare feet from the total minimum lot area, (2) for each unit with a balcony of not less than 45 square feet, subtract 200 square feet form the total minimum lot area. Minimum Lot widths: 9 -1 Zoning Districts R -1 R -2 R-3 R-4 R-6 Lot Width: Single 801110 70/90 60/80 None 100 Double 105/125 88/108 115 Townhouse None 4-6 -8 None Apartment — Lot Depth: 130 Single 120 120 None 50 Double 120 120 65 Townhouse None 4 -6-8 None Apartment — 9 -1 MINUTES V HUTCHINSON PLANNING COMMISSION Tuesday, December 17, 1996 • 1. CALL TO ORDER 5:30 P.M The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Bill Arndt, Dave Westlund, Glenn Matejka, Craig Lenz, Paul Ackland and Chairman Wood. Absent : Bill Craig. Also Present: Jim Marka, Director of Building, Planning and Zoning, Brenda Ewing, Planning Coordinator and G. Barry Anderson, City Attorney. K•1,ryAZI11r_1e1lm a) CONSIDERATION OF MINUTES OF REGULAR MEETING DATED NOVEMBER 19, 1996 Mr. Matejka made a motion to approve the minutes dated November 19, 1996, seconded by Mr. Arndt the motion carried unanimously. b) OLD BUSINESS NONE C) NEW BUSINESS 1) DISCUSSION OF ZONING RECLASSIFICATION TO INCLUDE TATTOO ESTABLISHMENTS IN C -3 DISTRICT REQUESTED BY SCOTT CLARK • Jim Marka commented on the history of amending the zoning ordinance to conditionally permit tattoo establishments in the C-4 district. He stated planning staff recommended not to change the ordinance. Mr. Matejka made a motion not to change the ordinance, seconded by Mr. Ackland the motion carried unanimously. 2) DISCUSSION OF ORDINANCE INTENT REGARDING LOT WIDTH AND LOT DIMENSIONS IN THE R -2 DISTRICT Jim Marka commented on the intent of the zoning ordinance regarding lot width and dimensions in the R -2 District. He explained the handout showing requirements from the cities of Mankato, St. Cloud and Owatonna. He stated Mr. Bill Weber from BRW is suggesting the trend is narrower lots for twin home placement in the R -2 district. Discussion followed on the decision to survey cities and how cities were chosen. Mr. Marka stated the City of Plymouth was asked and did not respond. Staff was directed to survey metro cities regarding area coverage, required square footage per dwelling unit and lot widths. Discussion followed on lot width and concerns of the planning commission. 3) DISCUSSION OF ANNEXATION PROPOSAL BY FRANK FAY IN HUTCHINSON TWP. SOUTH OF HWY 7 EAST • Mr. Marka commented on the proposal to annex the Seitz property. He explained the Hwy 22 bypass is scheduled for 1998. Jim explained that staff held the "one -stop" shop meeting with the owners on December 11th. Mr. Marka asked for direction regarding the possibility of annexing this property. He commented on the possibilities for properties in this area with 1 HUTCHINSON PLANNING COMMISSION MINUTES DECEMBER 17, 1996 the Hwy 22 bypass proposed. Mr. Fay gave the Planning Commission background information on the Seitz property Waconia and also in Hutchinson. Mr. Fay stated he has had conversations with prope owners along Hwy 7 East. He stated the Seltz family is aware of infrastructure costs and not wishing to alienate owners in the area. The Seltzes know the process is a long one and would like to have a recommendation from the Planning Commission. City Attorney G. Barry Anderson explained the process of annexation. He explained annexation by petition must be contiguous property to city limits. The second possibility would be to approach the Hutchinson Township for an orderly annexation. This property is in the Urban Boundary District. In the case of an orderly annexation agreement with the township the property does not have to abut the city limits. The third possibility would be to annex all properties between the Seltz property and the city limits. Mr. Marka stated the township and county conceptually agreed to the annexation at the December 11th meeting with Mr. and Mrs. Seltz. He explained staff would appreciate some direction from the Planning Commission and City Council as to whether the owners should proceed with the annexation. He stated staff would hold informational meetings for the neighboring property owners in the area. Discussion followed on the Utilities placement . Jim Marka stated staff would like to approach the annexation comprehensively. There was discussion on commercial property within the city limits and opinions of the property owners in the area. Jim commented on the concems of property owners in the area as some would agree to annexation and others oppose annexation. Discussion followed regarding the bypass completion in 1998. Th was discussion of the infrastructure on Hwy 7. Dick Lennes commented on his discussis with John Rodeberg regarding the infrastructure to the property to come from the south. There were concems regarding costs to property owners to run infrastructure to the businesses. Jim Marka stated it would be a two year planning process to develop the property as there are many unanswered questions and the process should begin to get questions asked and costs determined. Electric is serviceable but outside of the service area. There would be a cost. Discussion followed regarding options to provide services to the property. Utilities most likely would not run down Hwy 7. It was the consensus of the commissioners to direct staff to provide more information on the costs of infrastructure. Discussion followed regarding the taxes to property owners annexed into the city limits. Mr. Marka again explained dialogue should begin as this is a lengthy process. The planning commission directed staff to begin process and come back to the next meeting with additional data. Mr. Matejka made a motion to proceed by providing more data and a survey of neighboring property owners, seconded by Mr. Ackland. Discussion followed as Barry Anderson suggested the request be withdrawn for annexation by ordinance and proceed with determining if orderly annexation is feasible. He suggested the Planning Commission pass on to the city council with no recommendation. The application by ordinance cannot be approved as the property is not abutting the city limits. Mr. Matejka withdrew his previous motion and made a motion to send the request to the C* Council without recommendation seconded by Mr. Ackland the motion carried unanimously. 2 HUTCHINSON PLANNING COMMISSION MINUTES DECEMBER 17, 1996 Dick Lennes asked if the data could be obtained by the next Planning Commission meeting. • Frank Fay asked if the Hackbarth property could be annexed and remain agriculture property for tax purposes. Barry Anderson stated it is possible. Mr. Marka commented the property owners should be informed of the process. Barry Anderson commented on the need for an organized plan to avoid traffic pattern problems in the future. NONE 4. COMMUNICATION FROM STAFF A. Mr. Marka commented on a memo from Brian Solsrud, Augusta Homes, regarding his new proposal. He explained the density requirements and each phase compliance. Phase I and II would be one development and under one ownership. Jim explained the request that Phase IV be a transition to R-4 and not under TIF. Discussion followed regarding the density in I & II . Jim commented on Phase III and the proposal to take the property out of the TIF district. Dick commented on the property and the TIF district and explained the reduction of capture by selling TIF property. Jim summarized the request to combine Phase I and 11. Phase III remain in compliance with ordinance and Phase IV to be rezoned to R-4. It is the consensus of the Planning Commission that Phases I, II, III remain bound by the ordinance and the request to rezone Phase IV would be considered only by the developer providing a complete site plan and following the rezoning process. B. Island View Heights - Mr. Marka commented on the informational meeting to be held on Dec. 19, 1996. He explained the development concept and density compared to the originally platted area. Jim stated the developer is proceeding in a comprehensive manner which is the correct approach. .1 93 ism V211•d "� There being no further business the meeting adjourned at 7:06 p.m. • 0 • 11 MEMORANDUM December 23, 1996 To: Mayor & Council From: Marilyn J. Swanson, Administrative Secretary Subject: 1997 LICENSES The following businesses/organizations have submitted applications and payment for 1997 licenses. BINGO LICENSE American Legion Elks Lodge VFW Post 906 GARBAGE & REFUSE HAULERS McKimm Milk Transit, Inc. Witte Sanitation Inc. PAWN SHOP LICENSE Security Coin & Pawn Shop, Inc. TATTOO LICENSE Outer Limits Tattoo TAXI CAB LICENSE Quality Transportation (3 Taxi Cabs) CIGARETTE LICENSE Amoco Food Shop Cash Wise Coast to Coast Crow River Country Club Elks Lodge No. 2427 Erickson Freedom Station Erickson Freedom Station George's Food `N Fuel Hi Tops Bar & Grill Lamplighter Lounge II (I1 4th Ave. NE) (I 100 Hwy. 15 S) GAMBLING LICENSE American Legion Post 96 Crow River Sno Pros at • Flyers /Hi Tops • Victorian Inn Elks Lodge Hutchinson Hockey Assn. at > Main Street Sports Bar Hutchinson Voiture 414 (40 & 8) at > American Legion Military Order of Cooties at > VFW Post 906 VFW Post 906 VFW Auxiliary Little Crow Bowling Lanes Little Duke's Liquor Hutch Main Street Sports Bar More 4 Quik Mart Shopko SuperAmerica Tom Thumb Food Markets Total Mart � -H 0 C. December 20, 1996 MEMO F 103:140 M MY-209 01.43 42101.0518) -, Pa 013 420 1 -lei a0 • - .1.3 W 501 U1 Our 1996 General Fund Budget contained reimbursement of some expense incurred for the Water /sewer fund. This is a budgeted for 1996. 11 It would be requested to be reimbursed for: Audit $3,600 City Administrator 110 hours 4,443 Finance Director 200 hours 6,722 Accounting 48 hours 684 Total $15,449 This represents a conservative estimate of and by no means all expenses which could be reimbursed. It is requested of the City council to authorize the reimbursement to the General fund for 1996 of $15,449. • City Center Ill Hassan Street SE Hutchinson, MN 55350.2522 (320) 587 -5151 Fax (320) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (320) 587 -2975 Fax (320) 2344240 Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (320) 587 -2242 Fax (320) 587 -6427 - Printed on recycled paper - 0 MEMORANDUM December 23, 1996 To: Mayor & Council From: Marilyn J. Swanson, Administrative Secretary Subject: APPLICATIONS FOR SNOW REMOVAL PERMIT The following three applications have been received for snow removal permits: • Florian Thode Robert Baune Lonnie Kohls, Kohls Sweeping Service Oil 4-'T' • PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, DECEMBER 19, 1996 Boxed 2 Column Ad -- 4" X 3" (Do not print in Public Notices Section) PUBLIC HEARING Monday, December 23, 1996 -- 6:00 P.M. City Center Council Chambers • RECOMMENDED 1997 WATER RATE INCREASE This hearing will be held by the Hutchinson City Council. At such hearing, all persons interested may be heard. • RLKr EWIRONMENT & INFRASTRUCTURE SIEJIORAN DUM DATE: December 19. 1996 TO: Randy De Vries. Director Water' Wastewater Operations City of Hutchinson FROM: Scott Young Project Manager RE: Public Hearing Information Rater Rate Study Chi \Monday. December 23, the Citv Council will be considering action to increase water rates. Rust staff will make a brief presentation on the background, findings and recommendations of the study and be prepared to answer questions from the Council. staff and residents in attendance. after the presentation. we ask that the City Council consider authorizing the following recommendations for implementation by staff: 1. Establish three (3) customer classifications for use beginning January 1. 1997. including: • Classification Definition by Usage ResidentlaVRetail <150,000 gallons month Commercial 150,000- 3,000,000 gallons. month Industrial >3,000.000 gallons month 2. Begin billing all customers monthly on or before January 1. 1998. 3. Implement water rate increases, as follows: Classification CharU T 1997 Rate 1998 Rate 1999 Rate 2000 Rate Customer Service Charge: 1996 Rate 53.50 month 54.00 month 55.00 month Volume Charge: 1.) Residential Retail $1.35'kgals 51.45 kgals 51.501kgals 51.55 kgals 2.) Commercial S0.75'kgals 50.80 kgals S0.851gals S0.90 'kgals 3.) Industrial S0.60,kgals SO. 60,kgals S0.60.kgals SO. 65kgals Note: Rates in italics are projected and subject to review by staff during the prior }-ear. 4. Implement a fixed Customer Service Charge based upon the costs of monthly billings, at the time all customers are billed monthly. Ll ,.i--- From: Scott Yoton To: Mwftn Dale: 12!1996 Tine: 11:56:41 Papa 3 of 3 Public Hearing Information December 19, 1996 to Page 2 Notes to Staff and Council Staff and Council may recall that the preLe°dmg recommendations are based upon the findings of the study, several workshops with Councilmembets and sta$ as well as two meetings with the major industrial concerns within the Citv of Hutchinson. The recommendations are. I believe. the fairest method with which to implement the necessary changes to the structure of the water rate system. The proposed rates allow the water system to become a true enterprise fund. which means it will be self supporting upon adoption of the recommendations contained herein. Certain of the proposed rates, including the Customer Ser-,ice charge for 1998, 1999 and 2000 and the industrial Volume charge in 2000. are projected since we need to verif some of the assumptions utilized to develop these rates. The projections are accurate. but not nec essarily precise. and I recommend that Council allow staff the latitude to make minor adjustments to these projections, as appropriate. I would suggest that a minor adjustment includes a variation in the proposed rate of plus or minus 10° o. If a larger adjustment is necessary. I would recommend that staff bring the information back to the Council prior to implementation. I trust our efforts. completed over the past year, on the water rate issue meet the needs of the City of Hutchinson and are acceptable to the Council and staff. Upon adoption of the recommendations by the City Council, we will prepare the final report so that this year long effort is properly documented. is • • Water Rate Public Hearing Hutchinson, Minnesota December 23, 1996 • t RYIt E,vim�mt &LnfmWa hue P.6.1 of 15 1 t F Summary • :• Review Customer Characteristics ❖ Review Cost Components/ History •:• Review Revenue Generation ❖ Develop Cost Structure •:• Allocate Costs by Service Type •:• Develop Equitable Rates • Rase Emiro�..t & l dnatr� Page 2 of 15 2 rdz ''" O" Customers o Residential: - Number. 3,371 - Usage: 24,000 gals /qtr - Meter Size: 5/8" o Small Commercial - Number. 321 - Usage: 33,000 gals /qtr - Meter Size: 1" Rwt Pnvho=a &ItJnttn P.S. 3 of 15 • t • k, t • • '`'O Customers (con't) 4 , Large Commercial - Number. 10 - Average Usage: 1,863,000 gals /qtr - Lowest Usage: 850,000 gals /qtr - Highest Usage: 4,042,500 gals /qtr - Meter Size: 2" - Who are they? • Country Club Terrace • VAVTP • Community Hospital • Nursing Home • High School • Mobile Home Park • Victorian inn • Clinton House Apts • Electric Plant • Electric Plant (New) FWt EnvLn w ant & Wnstruc Page 4 of 15 F _0 _ Customers (con't) •s Industrial •3M - Usage: 14,600,000 gals /month - Meter Size: 8" • Hutchinson Technology - Usage: 7,700,000 gals /month - Meter Size: 6" • Hutchinson Utilities - Usage: 4,400,000 gals /month (esrd) - Meter Size: 4" Rut Fnvi n eM R fnh..h.amn Page S of 15 n I I lJ • 5 t • Co vs. Revenue History 1992 1993 1994 Revenues $520,494 $541,908 $620,507 Costs $541,190 $643,973 $640,775 Net Income ($20,696) ($102,065) ($20,268) Root F.Lo,...t & hdn.tr . Page 6 of 15 T O incial Summary ❖ Current costs exceed revenues by 10% •:• Taxes provide annual $100,000 subsidy •:• Utility fund is not self - sufficient Rate increase of 30-35% required •:• Customer impact must be considered Rust Pwk n t& Ld --e 'Cbu. Page 7 of 15 I 1 • u 7 • O parison Summary Hutchinson is low cost provider of water Most communities bill monthly (82 %) o Many communities have service charge based on meter size (73 %) � Many communities have a tiered, or declining block, rate structure (73 %) is • a.nF�h�a fnfi" r. s or is C Did We Get Here? e Past increases targeted wrong customers o Existing rate structure is outdated Utility has not been a true enterprise fund (not self - funded) Rust Envk gent @Wr&,kockvm Page 9 of 15 • • • E O lable Options Service Charges - Monthly vs Quarterly Bills - Variable vs. Fixed Service Charge ❖ Volume Charges - Maintain Declining Block Structure - Implement 3 -Tier Rate Structure - Implement 2 -Tier Rate Structure • • Rm F.W. m B W..b dd Page 100!15 10 ,. Sze mmendations o Service Charges - Move to Monthly Billings by 1998 - Implement Fixed Rate Service Charge e• Volume Charges - Implement 3 -Tier Rate Structure in 1997 • Residential/ Retail: $1.35 /kgals ($1.10 / kgals) • Commercial: $0.75 / kgals ($0.65 /kgals) • Industrial: $0.60 / kgals ($057 / kgals) Re F. ktr mmt R lnfrutra Page 11 of 15 • • 11 r� L Re mmendations (con't) • :• 5% Rate Increase 1998 -2000 - Residential /Retail & Commercial - Re-evaluate Industrial during 1999 •:• Implement New Customer Classes - Residential /Retail: No Minimum Usage - Commercial: Min Usage is 150,000 gals /month - Industrial: Min Usage is 3,000,000 gals /month to • Rut Pnvlr wd k lnfm e P•6e 12 of15 12 `Cu omer Impacts: smai! usage customers NO Hutchinson $31.69 $43.69 Northfield $33.81 $42.27 Hutch 1997 $37.69 $51.74 Red Wing $38.25 $60.24 Eau Claire $40.62 $56.25 C $40.80 $55.35 Rust FJ IIOIN .t & bxfm 4ue Page 13 of 15 rj t 9 13 8 O omer Impacts: Medium usage customm Hutchinson $1,226.20' Owatonna $1,291.03 Northfield $1,359.21 Eau Claire $1,364.43 Hutch 1997 $1 Fairmont $2,208.36 17A �j R.k Fmku wd k ]PIMSb.cwn F.p is.ns 14 ,. 3 0 omer Impact. Large Usage Customers Owatonna $ 7,258.38 $ 3,878.07 $ 2,261.40 Hutchinson $ 8,349.36 $ 4,498.23 $ 2,653.34 Hutch 1997 $ 8,894.36 $ 4,698.23 $ 2,688.34 Eau Claire $ 10,038.83 $ 5,311.83 $ 3,041.23 Northficld $ 10,471.16 $ 5,497.16 $ 3,154.16 Fairmont $ 15,553.86 $ 8,239.86 $ 4,741.86 Fvst FmironmeW k Wrufrncbn Page 15 of 15 6 t t M 0 C TO: Mayor & City Council ROM: Dolf Moon, Director PRCE DATE: December 4, 1996 RE: Senior Dining Upon review of the Senior Dining Agreement with Augustana Lutheran Homes, I would recommend entering into the agreement for 1997. • The figure of $872.50 per quarter represents an increase of $72.50 per quarter over the 1996 contract. k1m • City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (612) 587 -5151 Fax 234 (612) 587 -2975 (612) 587 -2242 (612) -4240 Fax (612) 234 -4240 Fax (612) 587 -6427 - Primed on recycted paper - 12i12�96 TRU 14:44 F 320 235 4329 YID MINN' DEV'EL COPY Q002 w Act MID - MINNESOTA AREA AGENCY ON DING 333 West Sxth Sheet • WArtar, MN 56201 (612) 23SZ504 • (800) 450.86M • (612) 235.4329 Fox ul wu ' 1 DATE: December 12, 1996 TO: Barb Haugen FROM: Lorraine PattorProgram Director RE: Nutrition Equipment Reserve in response to your telephone call, please be advised the Mid - Minnesota Area Agency on Aging has set aside federal funds in a temporary equipment reserve exclusively for maintaining nutrition production kitchen& and for initial startup equipment costs for new satellite sites in Region Six East- The finds shall upon request and documentation from the current nutrition contractor, Augustan Homes, be used for repair, maintenance and replacement of major equipment needs at the central production sites located in the cities of Hector, Hutchinson, Litchfield and Spicer. .. i • • KordWN . McLeod • Meeker • RerrAle AUGUSTANA LUTHERAN HOMES EMMAM Board.i l 9d 9 204 NOrt6 Hdc9 6933454 GLOM DE] MANOR AprN M 210 North Hokorrbe 693 -2430 EETHANY HOME Board end Care 203 NaM Ar7 9 6932423 EMMANUR HOME NuNrg Ho" 6006 UI D.h P.O. Box 6B I 6932472 FM 6912242 HOS EAND ME r RE AGENCY 10 Na Hdmm 693]36] FAIL 69 })418 AMU9 ANA MID#BINNESOTA SENIOR DINIi 21B 1a Horn 69 }2430 FAX 693-7418 E L I T C H F I E L D, M I N N E S O T A 5 5 3 5 5 A member of the Board of Social' Ministry'famify of Lutheran Agencies November 21, 1996 '996 City of Hutchinson Enclosed you will find the 1997 Lease Agreement. This is the same agreement as we have currently with an adjustment in the utility reimbursement according to the number of meals being produced in your community kitchen. I am using year to date meals produced numbers with all leases being written with a 10.5 cent per meal reimbursement rate. Listed below are those numbers. The availability of your community kitchen is essential in providing the Senior Dining/Meals on Wheels Programs. Thank you for your continued support. If you have any questions concerning this lease, please can or sign and return one copy. Thank you. Location being served Number of persons served per day Evergreen 56 Park Towers 34 Silver Lake 31 Hutchinson Elderly Day Care 5 Prince of Peace 7 Total 133 Sincere 1�U� Peterson Program Coordinator Augustana Senior Dining AI An Affirmative Action 1 Equal Opportunity Employer LEASE AGREEMENT 0 THIS AGREEMENT, signed and dated below, specifies the terms and conditions as agreed by the city of Hutchinson (Lessor) and Augustana Homes, Mid - Minnesota Senior Dining Program (Lessee) for Lessee to use the premises described as: Senior Center, 115 Jefferson St. Hutchinson Mn. Both Parties Agree as Follows: I. Term This Lease shall be in effect for the calendar year 1997 and renewable annually thereafter until either party provides 60 days written notice of intent to terminate. IL Reimbursement The quarterly payments of $872.50 dollars each shall be paid to the Lessor for reimbursement of utility and maintenance expenses directly associated with Lessee's use of the premises. This amount shall be reduced in any month on a prorated basis if the Lessee's use is terminated or less than the usage at the beginning of the term. III. Use of the Premises Lessee shall have the right to use the kitchen from 5:00 AM to 2:00 PM, and • dining room area from lo: oo to 1:00 Pm or reasonable time of completion daily, Monday through Friday. In the event the Lessor must unavoidably use the premises during these hours, the Lessee shall be notified two weeks in advance and provide an acceptable alternate option if available. IV. Repair/Maintenance/Utilities Lessor agrees to maintain the premises including sidewalks and parking lots in good order to insure safe, sanitary, and habitable occupancy by Lessee. Lessor agrees to maintain all Lessor owned equipment and fixtures included in the leased premises in safe and good working order. Lessor agrees to maintain all structural components (including but not limited to: mechanical, plumbing, electrical, all surfaces including glass, etc.) in safe and good condition. all such repair and maintenance is at Lessor's expense. The lessor will be responsible for major housekeeping chores, (i.e. cleaning bathrooms, cleaning carpet, washing windows, and shoveling snow.) The Lessee will conduct daily light housekeeping. Utility payments to the vendors shall be the responsibility of the Lessor. • Y —/� 0 V. Lessee Property All goods, foodstuffs, fixtures, equipment and personal property of the Lessee shall remain the property of and reserved for the Lessee at all times. Any damage/disappearance, mysterious or otherwise, during the Lessor's use of the premises shall be the Lessor's responsibility to reimburse Augustana Homes, Mid- Minnesota Senior Dining. VI. Lessor Provided Trade Fixtures The Lessor shall provide refrigeration, oven, washing and storage fixtures as- well -as place settings, tables and chairs, and cleaning utensils for mealsite operation at the level described in "special conditions ". This property remains the Lessor's if provided at the Lessor's expense. • VII. Insurance The Lessee agrees to carry personal property insurance to cover all its contents and personal property on the leased premises. VIII. Assigns The terms and agreements of this lease shall extend to and bind the heirs, assigns, and executors of both parties. IX. Food License The Lessee will maintain a Minnesota Food License for program operations only. The Lessor is responsible to ensure that any other food preparation activities in the facility are in compliance with Minnesota State Law, X. Special Conditions A. The Lessee will maintain telephone service for program use only. The Lessee will pay for long distance telephone calls made by program staff. B. The Lessor will provide adequate place settings and other trade fixtures for an average meal service capacity of 80 persons. IN WITNESS WHEREOF both parties have executed this agreement with their signature below as dated. LESSEE LESSOR Augustan Homes, Mid - Minnesota Senior Dining Program Title: Program Coordinator am Title: • Date 111021196 Date Addendum 1997 Lease Agreement Senior Dining Program L Repair/Maintenance/Utilities A. The Lessor will be responsible for major housekeeping chores: Cleaning bathrooms, washing windows, scrubbing kitchen floors and shoveling snow. B. The Lessee will conduct daily fight housekeeping as follows: Daily sweeping of floor, taking out garbage, recycling ( *Lessor provides container), wiping down cupboards, shelves, countertops, dishwasher, freezers, refrigerators, keeping stoves and ovens in clean order (inside and out), keeping items off the floor space, keeping kitchen in generally good appearance and in neat order. 0 A • ,. . ; . FROM HAZEL STTZ, HUMAN RESOURCES COORDINATOR RE INFORMATION SYSTEMS TO MAYOR AND CITY COUNCIL • E The Information Services Committee is working with Larry Huhn, Information Services Coordinator, to develop a handbook of procedures and guidelines to be used in the management of the city computer information systems. It is recommended that the attached policy authorizing the handbook be adopted by the City Council. This would become Policy No. 1.25 in the City Policy Book. City Center III Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587 -5151 Fax (320) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350.3097 (320) 587 -2975 Fax(320)234.4240 Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (320) 587 -2242 Fax (320) 587 -6427 Printed on recycled paper - pail- 25.irpd • CITY OF HUTCHINSON POLICY -CITY COUNCIL - MANAGEMENT INFORMATION SYSTEMS NO. 1.25 DATE SOURCE CITY COUNCIL D R A F T The City Council hereby adopts a policy governing the use and management of the City of Hutchinson's total information systems. The Information Services Committee is authorized to develop a handbook of information systems guidelines and procedures. All employees with access to City computers will receive the handbook, which may be modified from time to time as needed. The Information Services Coordinator is responsible for overseeing the use of the information systems with the assistance of work group managers and the Information Services Committee. City directors are responsible for enforcement of the policy. Violations will be dealt with according to the City personnel policy disciplinary procedures. 0 • 9_A( Hutchinson Area Health Care • Hutchinson Community Hospital Burns Manor Nursing Home • Dassel Medical Center • Winsted Family Practice Clinic 1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000 December 18, 1996 996 The Honorable Mayor Marlin Torgerson and 71V Members of the City Council Hutchinson City Center 111 Hassan Street South Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The board of directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on December 17, 1996, considered results of a bid process for purchase of a Arthroscopy System at the Hutchinson Hospital. The following is an excerpt from the minutes of that meeting: "Arthroscopy System. The Board reviewed the results of a recent bidding process for purchase of an Arthroscopy System (see attached) • "Following review, motion was made by Erickson, seconded by Daggett to recommend to the City Council award of the bid to Linvatec/Hall Surgical (lowest bidder). All were in favor. Motion carried ". Also considered at the meeting was a capital expenditure request for purchase of a second Ultrasound Machine. "Ultra Sound Machine. Additional ultrasound workload has required that our technicians do from 10 to 15 exams per eight hour shift. It is recommended that only eight to ten exams be done. As of this date, ultrasound exams continue to be scheduled up to ten days with no room allowed for add -on emergency exams. Estimated cost of this equipment is $130,000. "Following discussion, motion was made by Erickson, seconded by Myers, to approve the bidding process for an additional Ultrasound Machine. All were in favor. Motion carried." Thank you in advance, for your consideration of these requests. Don Erickson will be able to address any questions you may have. AREA HEALTH CARE 0 President PGG:cs Attachment HUTCHINSON AREA HEALTH CARE ARTHROSCOPIC VIDEO SYSTEM BID OPENING DATE: December 17, 1996 Smith & Nephew BIDS OPENED BY: Phil Graves, Ed Tusa, Corrinne Schlueter DATE: December 17, 1996 - 9:05 AM -Conference Room F AdWH ABIMARTHVIDSYST. DOG r1 u I N T E R MEMO O F F I C E Date: December 20, 1996 To: Mayor & City Council From: Marilyn J. Swanson, Administrative Secretary A AIE NDUNG TERM EXPIRATION D ATES FO R UBRAEW B OARD u When the length of term on the Library Board was changed from five years to three years, it created a problem with the staggering of expirations on the Board. Three members went off in 1998 and three in 1999_ In order to resolve the situation, the Library Board at its November 25, 1996 meeting made the following recommendations to amend the term expiration dates for some members on the Library Board in order to stagger the terms over a three year period. Change Joe Schulte from 1998 to 1999 Change Sue Munz from 1999 to 2000 Change Paul Wright from 1999 to 2000 The other board members would retain the same term expiration dates. cc: Mary Henke, Librarian 0 �— 2)i OPEN -HOLD COUNCIL REPORT MON, DEC 23, 1996, 4:32 PM - page 1 ____ ------------------ ------------------ - - - - -- _______------____--__-- 10 IMPRO.BD ROBINSON APPRAISAL CO APPRAISAL -5TH STREET EXTENSION $2,450.00 < *> $2,450.00* 1990 TICB ARNOLD & MCDOWELL MAXIMUM TECHNOLOGIES PROFESS SERV - DWNTWN REDEVELOP ENVIRON CONSULTING- SHOPKO SITE 1995 IMPRO CONST AMERICAN ENGINEERING TESTING ENG TESTING- HAYDEN, OSGOOD BOLTON & MENK INC. PROFESS SERV- HAYDEN, OSGOOD OSM - PROFESS SERV -LUCE LINE TRAIL 1995 IMPROV D S CITY OF HUTCHINSON DUE TO 96 CONSTRUCTION 1996 IMPRO CONST BRAUN INTERTEC CORP PROFESS SERV - BRIDGE CITY OF HUTCHINSON- GENERAL FUN DEBT SERVICE FUND HUTCHINSON UTILITIES FIXTURES, BOLTS -BLUFF BRIDGE OSM PROFESS SERV -BLUFF ST BRIDGE SHOPKO PHOTO PROCESSING AIRPORT RENOVAT. TKDA CAP.IMPRO.FUND CENTRAL GARAGE r 1 �J [f1a1.1�17lf��ifl.l�7 • CAN -AM SPORTS INSTALLATIONS ASPEN EQUIPMENT CO BRANDON TIRE CO CARQUEST AUTO PARTS COAST TO COAST FORTIS BENEFITS H &L MESABI HOLT MOTORS INC HUTCHINSON WHOLESALE IMS JERABEK MACHINE SERV JERRYS TRANSMISSION MID CON SYSTEMS INC PLOWMANS RMS TERMINAL SUPPLY CO WELDING SYSTEMS INC ALLEN OFFICE PROD ALLIED SERVICES OF HUTCHINSON AMERICAN RED CROSS ARLT, JOHN BARR ENGINEERING CO BENNETT OFFICE SUP. BOLTON & MENK INC. BRAUN INTERTEC CORP BREMIX CONCRETE CO BROWNS FLORAL BUSINESSWARE SOLUTIONS CADD /ENGINEERING SUPPLY CAREERTRACK SEMINARS MS2 CARNEYS CASH WISE CDI OFFICE PRODUCTS LTD CELLULAR 2000 CENTRAL GARAGE CHAMBER OF COMMERCE CITY OF HUTCHINSON CLAREYS SAFETY EQUIP COAST TO COAST PROFESS SERV -PHASE II INSTALL CEILING SERVICE & REPAIR CYLINDER TIRES, MOUNT /DISMT, BALANCE BATTERY LETTERS DEC LTD BOLT -ON BLADE BATTERY, CORE CHG TUBE SHARPENING METAL, CUTTINGS LABOR, PARTS, 85 MIDLINER MULTI PEN REPAIRS TO 95 FORD O -RING, SEAL EXTENSION CORDS 1/8 CRONATRON 338 ALLOY ELTRD LETTER OPENER ACUATOR VALVE, LABOR S & D VIDEO #4 MEALS, PARKING PROFESS SERV - PEDEST BRDG LABOR, SERVICE, PARTS -COPY MCH PROFESS SERV -GPS PHOTO CONTRL PROFESS SERV -DATA COLLECTION TEST CYLINDERS SILK POINSETTIA ELINK III FOR LAPTOP BOND PAPER REG- BONNIE BAUMETZ MINT MOLDS, MOLDS CANDY PAPER CUPS DEC CELL SERVICE DEC VEHICLE RENT INTRGVMT -D LENNES, M SCHAUFLER NOV FUEL SMOKE FLUID, INHAL VLVE ASSY PAINT $113.30 $252.50 $365.80* $3,011.75 $693.00 $157.50 $3,862.25* $7,018.95 $7,018.95* $4,296.75 $75,531.75 $1,908.85 $31,602.54 $30.47 $113,370.36* $4,196.22 $4,196.22* $4,100.00 $4,100.00* $667.64 $267.42 $374.82 $2.40 $20.76 $2,057.86 $134.64 $159.22 $20.08 $34.85 $2,586.57 $58.84 $1,296.00 $31.94 576.50 $110.19 $7,899.73* $33.52 $322.00 14.32 24.85 $2,013.50 $942.40 $3,000.00 $535.87 $8.52 $34.13 $218.33 $2,831.47 $158.00 $90.07 $59.06 $203.37 $882.14 $12,426.00 $112.00 $5,349.57 $148.20 $147.65 _OPEN -HOLII COUNCIL - REPORT__ MON;_ DEC23, 1996, 4:32 PM -.. - -__. __- ____ -_._. .. -_- -.. _ : pagrE - - 2 - -- __ -__ -_ ------- ---------- GWAL FUND COMM TRANSPORTATION ------- SHOP DRAWING REVIEW, MATERIALS _--------------- $1,839.00 COMMUNITY EDUCATION COMMUNITY EDUCATION- NOVEMBER $5,400.00 COUNTY RECORDER FILING FEES $294.00 DAY TIMERS INC POCKET INDX REFILL $34.90 DEPT NATURAL RESOURCES DNR REG FEES $3,223.50 DOMINO'S PIZZA PIZZAS, POP $80.20 ELKS LODGE #2427 VEG & MEAT CHS TRAY, POP $146.97 EVENSON PORTRAIT DESIGN PHOTOGRAPHERS TIME & FILM $426.00 EXECUTIVE EXCELLENCE EXECUTIVE EXCELLENCE $199.00 FORTIS BENEFITS DEC LTD $1,598.34 HILLYARD FLOOR CARE / HUTCHINSON KITCHEN TOWEL, MOP $531.57 HUTCH COMM HOSPITAL DRUG TESTING $28.00 HUTCH FIRE & SAFETY EXTING RECHARGE, HYDRO TEST $288.89 HUTCH MEDICAL CENTER MEDICAL EXPENSES $282.00 HUTCH PLBG & HTG CO PARTS, LABOR- REPAIR LEAK $250.53 HUTCH PUBLIC SCHOOLS BUILDING RENTAL $126.56 HUTCHINSON CELLULAR BATTERY SAVER $31.90 HUTCHINSON HIGH TIDES DONATION FROM AM LEGION $200.00 HUTCHINSON TEL CO DEC SERVICE $458.43 HUTCHINSON UTILITIES MATERIALS, TRUCK & LABOR $18,291.87 HUTCHINSON WHOLESALE BATTERIES $359.18 INK SPOTS LAMANATING $1.97 J.J. KELLER OSHA MANUALS $141.50 JEFF'S ELECTRIC ELECTRICAL WORK $99.64 JENSEN &, NEIL J. JANUARY PYMT $230.00 JUUL CONTRACTING CO BACKHOE, LOADER, TRUCKING $1,403.75 K MART GARLAND $9.51 LOGIS NOV COMPUTER SERVICE $5,791.06 MARCO BUS.PRODUCTS STAPLER $40.30 MCLEOD COOP POWER NOV UTILITIES $1,338.42 METRO ATHLETIC SUPPLY BASKETBALL RIMS $681.39 METRO CONNECTIONS INC HOLIDAY LIGHTS TOUR $1,718.00 METRO SALES TONER $60.50 MINNCOMM PAGING DEC SERVICE $144.74 MINNE- SEW -TA VAC BRUSHES, BAGS, BELTS $32.99 MN D.A.R.E. INC DARE GRAD CAKE $30.00 _ MN DEPT OF HEALTH LICENSE RENEWAL APPLICATION $285.00 MN DEPT OF REVENUE POCKET INDX REFILL $1.88 MN FIRE SERVICE CERTIF BOARD • RECERT APPLICATION -JAMES POPP $10.00 MORE 4 CHICKEN DINNERS $38.56 MR. MOVIES VIDEO RENTAL $2.25 MRPA AWARDS LUNCHEON $55.00 NO STATES SUPPLY INC HARDWARE $116.26 OLSONS LOCKSMITH KEY, SERVICE CHG $36.60 PAMECO CORP HUMIDITY CONTROLLER $56.93 PELLINEN, WILLARD SURVEYING- LOREN'S 3RD ADDIT $575.00 PLOWMANS KEY CUT $3.O0 PRENTICE HALL EMT BOOKS $1,429.42 PULKRABEK, DAVID HOURS WORKED $45.00 QUADE ELECTRIC MAT,LBR,TRK- WALLPACK $297.94 SCHAUFLER, MARY BETH MILEAGE $39.30 SCHMELING OIL CO FUEL OIL SCHUETTE, SCOTT MILEAGE -FMLY GRP CONF $ $95.12 49.50 SHOPKO CANDY $41.46 SIGN SOLUTIONS INC LETTERS, SHIPPING $215.09 STANDARD PRINTING CHRIST PAPER, CARTRIDGE $311.29 STAR TRIBUNE H. R. COORD AD $246.75 STEPP MFG CO INC LABOR, REPAIR, HTG ELMT, HOSE $276.90 STOTTS, CASEY PER DIEM, ROOM CHGS -FIRE CHFS $424.92 SUBWAY PARTY PLATTER, SODAS, CHIPS $21.98 TELECKY, DAVE REIMB- WINTER BOOTS $80.00 TEPLY, TODD MIDDLE SCHOOL DANCE $500.00 THEIS & LONG PROFESS SERV - ROTARY PARK $24.00 TRIAX CABLEVISION DEC SERVICE $7.37 TWO WAY COMM INC PAGER BATTERY $204.13 UHL CO. BACK UP NETWORK 8000 $800.00 ULRICH, SHEILA CANCEL FROM SKATING $78.00 UNIVERSITY OF MN REG FEE -JOHN RODEBERG $155.00 US POSTAL SERVICE PERMIT #103 $665.00 VFW POST 906 SENIOR BANQUET -96 PEOPLE $672.00 WAL -MART STYRO BALLS, PLANTER $143.24 WENDOLEK, JAMES MUSIC FOR HOLY BALL $150.00 WEST PUBLISHING CO PUBLICATIONS $519.56 XEROX NOV COPY CHARGE $698.00 KAY REFUND CLASS $7.50 • YOCK, <�'� .$84,748.53" OPEN - HOLD - COUNCIL REPORT MON, DEC 23, 1996, 4:32 PM page 3 -- -- -- -- - ------- - - - - - -- - -- - - ----------------- --------- ---- - -------------------- - ------- ------ HAC. CONST. BONESTROO ROSENE ANDERLIK & AS PROFESS SERV -HATS PRJCT $6,079.75 GREAT PLAINS SUPPLY LUMBER $19.63 < *> $6,099.38* HOSPITAL BONDS FIRSTAR BANK OF MINNESOTA HUTCH TRANS FAC. BOB WENDLOEK WELDING DOOR SERVICE OF ST. CLOUD GRAINGER HUTCH COOP CENEX HUTCHINSON UTILITIES INSURANCE FUNDS AUDIOLOGY CENTER CASH WISE HUTCH COMM HOSPITAL LIQUOR STORE AGENT FEES WORK PERFORMED PER QUOTE SET TIMERS, TIGHTEN CHAIN CHAIN HOIST, TROLLEY,CARRIER DIESEL FUEL NOV GAS & ELEC CONTRACTED RATE, MILEAGE HAW SUPPLIES HEART AT WORK EXPENSES CHAMBER OF COMMERCE 1997 CHAMBER MEMBERSHIP CITY OF HUTCHINSON- GENERAL FUN PAYROLL 12/20/96 & RETRO ELECTRO WATCHMAN QUARTERLY CHARGE FORTIS BENEFITS DEC LTD GRIGGS COOPER & CO DEC LIQUOR PURCHASE HUTCHINSON UTILITIES NOV GAS & ELEC JORDON BEVERAGE INC. DEC BEER PURCHASE LEHMANN FARMS NOV WINE PURCHASE LENNEMAN BEVERAGE DIST. INC DEC BEER PURCHASE LEO'S TRANSFER DEC 1ST HALF SHIPPING LOCHER BROS INC DEC BEER PURCHASE PAUSTIS & SONS DEC WINE PURCHASE PINNACLE DISTRIB DEC MISC PURCHASE QUALITY WINE & SPIRITS CO. DEC LIQUOR PURCHASE G DISTRIBUTING INC DEC BEER PURCHASE • TRIPLE < *> PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EMPLOYEE CONTRIB AMERICAN FAMILY INS CO. EMPLOYEE CONTRIS GREAT WEST LIFE INS. CO. EMPLOYEE CONTRIB H.R.L.A.P.R. EMPLOYEE CONTRIB ICMA RETIREMENT TRUST EMPLOYEE CONTRIB PERA LIFE INS CO. EMPLOYEE CONTRIB PERA - D.C.P. EMPLOYEE CONTRIB PRUDENTIAL EMPLOYEE CONTRIB PRUDENTIAL MUTUAL FUNDS EMPLOYEE CONTRIB PUBLIC EMPLOYEES EMPLOYEE CONTRIB TEMPLETON INC EMPLOYEE CONTRIB UNITED WAY OF HUTCHINSON AREA EMPLOYEE CONTRIB WADELL & REED EMPLOYEE CONTRIB WITHHOLDING TAX ACCT EMPLOYEE CONTRIB <+ r RURAL F. D. CITY OF HUTCHINSON COAST TO COAST c *> WATER /SEWER FUND AM.PAYMENT CENTERS CELLULAR 2000 CITY OF HUTCHINSON FEDERAL EXPRESS CORP FEED RITE CONTROLS FORTIS BENEFITS HACH COMPANY HUTCH MEDICAL CENTER HUTCHINSON UTILITIES JOHNSON, DOUGLAS L & P SUPPLY CO LOGIS • MN DEPT OF HEALTH NOV FUEL SUPPLIES DEC, JAN, FEB RENTAL DEC CELL SERVICE NOV FUEL SEND PACKAGE TANKS DEC LTD MAINT CHLORINE ANALYZER DRUG TESTING NOV GAS & ELEC LUNCH, FUEL WHEEL WEIGHTS NOV COMPUTER SERVICE 4TH QTR CONNECTION FEES $216.00 $216.00* $1,025.00 $168.75 $1,448.81 $6,465.00 $3,468.72 $12,576.28* $282.00 $50.73 $2,968.50 $3,301.23* $224.00 $6,387.73 $290.75 $38.98 $8,001.90 $595.35 $671.75 $387.48 $2,000.90 $180.97 $13,609.81 $568.25 $144.14 $962.69 $13,908.95 $47,973.65* $770.00 $89.16 $100.00 $159.61 $2,851.91 $118.50 $52.02 $180.00 $30.00 $14,577.62 $418.12 $637.00 $150.00 30,799.93 50,933.87* $97.56 $9.15 $106.71* $71.00 $28.97 $375.47 $45.25 $1,278.23 $213.10 71.90 35.00 $15,055.14 $17.41 $85.20 $1,964.82 $4,845.00 OPEN -HOLD COUNCIL REPORT -MON, DEC 23, 1996, 4:32 PM page 4 _______________________________________________________________ /SEWER FUND MN VALLEY TESTING LAB ____ __________ WATER TESTS _______ _ ___ $50.00 - -- QUADE ELECTRIC STAT WIRE $37.28 SANIFILL INC LOADS 11/25 TO 11/30 $3,739.98 SCHRAMM IMPLEMENT EQUIPMENT RENTAL $743.37 TEK MECHANICAL LABOR CHARGES $40.00 US FILTER /WATERPRO 5/8 SR #22B STM PLATE $78.07 WELCOME NEIGHBOR NOV LISTING $60.00 > $28,835.19* $378,054.15* • • IMMEDIATE PAY COUNCIL REPORT MON, DEC 23, 1996, 4:32 PM page 1 ----- ------------------------------------------------------------------------------------- G FUND CASH WISE DINNERS FOR TRAINING $289.42 DEPT NATURAL RESOURCES DNR FEES TO STATE $1,844.00 GLOBAL COMPUTER SUPPLIES FILTERS $68.15 MORE 4 GROCERIES FOR CLASS $46.10 PETERSON, GLEN MATERIALS REFRESHER $600.00 VICTORIAN INN LODGING- G.PETERSON $144.44 < *> $2,992.11• HOUSING REDEV KALENBERG &, CHUCK MATERIALS $1,627.99 KALENBERG, CHUCK ELECTRICAL WORK $500.00 < *> $2,127.99• LIQUOR STORE CITY OF HUTCHINSON CIGARETTE LICENSE FOR 1997 $50.00 CITY OF HUTCHINSON- GENERAL FUN PAYROLL 12/6/96 $157,237.03 < *> $157,287.03* WATER /SEWER FUND CITY OF HUTCHINSON - GENERAL FUN PERMANENT TRANSFER $150,000.00 MN DEPT OF REVENUE NOV TAXES $3,842.20 < *> $153,842.20* $316,249.33* ELECTRONIC TRANSFERS MN DEPT OF REVENUE $6162.63 • n Hutchinson Ambassadors 206 Main Street North Hutchinson, MN 55350 FOR YOUR INFORMATION DEC 2. �', 1996 ON December 19, 1996 Mr. Dolf Moon Director Parks & Recreation City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Marlin Torgerson Honorable Mayor City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Gentlemen: The holiday decorations on the (welcome to) Hutchinson signs are a well - received addition. Once again, the two of you have displayed your perpetual support for this community. On behalf of the entire Ambassador Membership, I thank you for your enthusiasm and commend you on your creativity. You done good! Sincerely, Sue Mortenson, President "Progress with future in Mind" DEC -20 -96 15:07 FROM:RRNOID RNDERSON DOVE 320- 587 -4096 TO:320 234 4240 PRGE:02 • ARNOLD, ANDERSON 6 DOVE �NF4Rnfl� PRoFLssic NAL LIMITED LIABILITY FARTNERLHIR OR YOUR ATTORNEY5 AT LAW /11i(4 1 ..V.0 B. ARNOLD' STEVEN A. ANDERSON G. BARRY ANOERSON� LAURA R, FACTLANO PAUL D. DOVE JANE VAN VALKENEURG RICNARD G. MCGEE CATHRYN D. REHER WALTER P. MICHELS, III ' .LAO ADMmcG i- ICVT.NC N!5 "" Mr. Paul R. Pecora Regional Manager Triax Cablevision 1504 2nd Street S.E. P.O. BOX 110 Waseca, Mn. 56093 RESIDENT ATTORNEY G. BARRY ANOER50N December 20, 1996 Re: Violation of Franchise Agreement Our File NO. 3244 -94054 OF COUNSEL ARTHUR L. DOTEN TERRI A. BLOMFELT 5861 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 16121545 -9000 FAX (612) 545 -1793 PAX (612) 5 +2 -9210 50 SOUTH FOURTH STREET PRINCETON. MINNESOTA 3537 (9, 2) 389-2 21 A FAX (5 IF) 3586500 • Dear Mr. Pecora: On Monday, December 23, 1996, the undersigned, as counsel for the City of Hutchinson, intends to request authority for service of a notice upon you, as the cable franchise holder for the City Of Hutchinson, alleging violations of the terms and conditions of the franchise agreement and authorizing the city to withdraw funds from the letter of credit deposited with the City as part of the franchise agreement. This notice will be given pursuant to Section 8.2 (e) of the agreement. Violations by Triax Cablevision of the franchise agreement include failure to provide cable services within the city limits of the City of Hutchinson, failure to respond to service calls in a timely manner, failure to provide adequate and timely information to local residents and such other violations as may come to my attention. Thank you for your time and attention to these matters. Very truly / l yours, OLD, AND RSON � y 4 COVE, P.L.L.P. - b"i' I d4 10 G. Barry Anderson GBA:lm CC Gary Plotz 101 PARR PLACE HUTCHINSON, MINNESOTA 5 53 50-2 563 (320) 5877575 Fax (320) 55 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY INC MINNESOTA STATE BAR ASSOCIATION ' Af A REAL PROPERTY LAW SPECIALIST BT THE MINNESOTA 3TATC BAR ASSOCIATION I lv., .� l , I 1 LJ • Hutchinson Safety MITTEE5 Committee Volunteers A t the November meeting, it was brought to my attention that I had "goofed" up on the committee members. The following committees are (hopefullly) right: Traffic - Dave Mueller, Bill Kruger, Frank Murphy, Mark Hensen. Industrial Safety Dick Higgins Farm Safety Duane Hoeschens. Home Safety - Mark Hensen. Recreational Safety - John Arlt. Complaint Committee - Tom Kloss, Dick Higgins, Mark Hensen. And as before - If you are interested in serving on any of the above committees, contact any of the current members. Council I NOVEMBER MEETING III THE NEXT MEETING WILL BE DECEMBER 16th, AT THE WOOG /N'S (11 N. Main St). "BRING A GUEST AS A PROSPECTIVE MEMBER** NOVEMBER ATTENDANCE I December meeting agenda 9 Members Total Mark Hensen, Dick Higgins, Tom Kloss, Dave Mueller, Frank Murphy, Mark Schnobrich, Casey Stotts, Les Smith, Lucille Smith. - Meal/Reading of the previous meeting minutes. - Christmas Party - Discussion. - Next meeting program update. - Adjournment LUNCH We've missed you If you have not been to Safety Council meeting in ite some time, you'll be rprised with the changes A have taken place. One of the new items has been suggested is: if a member misses three stings in a row, a letter will sent out to them. If they s another meeting, they be dropped from the This is a much needed a to keep the cost of e down. Have a MARRY CHRISTMAS & A Happy New Year! THE SEARCH CONTINUES FOR "The perfect lunch" We are still trying to find a new home for our Safety Council meetings. The last meeting was held at the Victorian Inn, and although the meeting room was excellent, the price for the meal was a little high. 'If you have any ideas, give me al ( call at 587-4621. I DON'T FORGET TO ANNOUNCEMENTS: BRING A - Hutchinson has received a grant form the "Safe 8 Sober" campaign. GUEST TO THE! This funding will be used to put DECEMBER d i n g mieholiday ys senson, to crack MEETING. ( down on drinking and driving offenses. We will be Christmas party : meeting. having a smalll at the Decemberi, 0 C] • • Hutchinson Safety Council 111 Hassan St SE Hutchinson, MN 55350 Dear Safety Council Member, At the November meeting, I was requested to send out a questioner to the current members to see if there was anything we could do as a group to make the Hutchinson Safety Council a more useful, productive, and accessible organization. I would ask that you take a few minutes to fill out this questioner and either drop it off at city hall, bring it to the next meeting, or mail it hack to me. Thank you. 1. We are currently holding the meetings on the last Monday of each month, would there be a better day to fit into your schedule? YES NO if yes, what day? • 2. The current meeting time is over lunch hour (12:00 - 1:00) would you prefer to meet at a different time? YES NO if yes, what time? 3. If we continue to meet over lunch hour, would you prefer to bring a bag lunch, or continue to have lunches served? BAG SERVED 4. Would you like to see the safety council meetings go to a quarterly meetings, instead of monthly? QUARTERLY MONTHLY 5. Would you prefer to have the monthly meeting report in the current newsletter form, or in written form as it was previously done? NEWSLETTER WRITTEN 6. Would you be willing to serve as an officer for the Safety Council for a term? YES NO C� 7. Would you be willing to donate time to sit at a at a booth at community • events and answer safety questions and concerns? YES NO if yes, what events would you like to see us participate in? 8A. In this months newsletter, you will see several groups that were formed to address different safety concerns in the Hutchinson Area, do you know of any other areas of safety we should be looking at? 8B. Would you like to serve on any of the current committees? if yes, what committees? CON RENTS: 0 YES NO PA • MINUTES HUTCHINSON EMPLOYEE SAFETY COMMITTEE OCTOBER 31. 1996 Present: Acting Chair Dick Nagy, Doug Johnson, Floyd Groehler, Tom Kloss, Jim Ford, Hazel Sitz, and Marilyn J. Swanson Absent: John Arlt, Eldon Barkeim and Ron Carter It was reported that all safety manuals have been distributed to employees except for the wastewater treatment plant, and they will be handed out within the next week Since it is an OSHA requirement to have a written policy for tornado warnings and fire evacuation for public buildings, Dick will send a letter from the committee to Gary Plotz and Jim Marka informing them that a policy needs to be prepared. Tom Kloss is writing an evacuation policy for City Center. The water /wastewater department has contracted with Lyle Loge to perform Safety First training effective December 1, 1996, at a cost of $5,000 per year. He will also prepare manuals and do • OSHA training as well as one inspection per month. It was noted that there is a need for a City Safetv Coordinator who could take on some of these duties, A good portion of the meeting was spent discussing the Safety Council booth at the Wellness Fair scheduled in November. The following individuals will cover the booth while the Fair is in session: Marilyn from 1 I:00 to 12:00 a.m., John from 12:00 - 1:00 p.m., and Doug from 1:00 to 2:00 p.m. Mention was made that the back safety video is available from Respond if any department has an interest in showing it. In 1997 Scott Hanson will replace Doug on the committee, and Mark Weis will represent the recreation department. Dick commented on a seminar he will be attending and the fact that a disk is available on record - keeping. He also presented a copy of the OSHA Compliance Manual which is available for 5109 which includes updates in the purchase price. On November 6 & 7 Duane Hoeschen and Casey Stotts will present a demonstration on chlorine and chemical spills at the Fire Station. It was suggested that some employees might want to attend. The Minnesota Safety Council will be sponsoring a seminar on November 14 on the topic of how • to set up an effective Safety Committee. The meeting adjourned at 11:20 a.m. i)Ylo -J 359I 3:58 FI ce� HUTCHINSON AREA HEALTH CARE " 2 r1ca Sheet /// _ As of November 30, 1988 n � �,,�'/ // ,/ Q / cq , o/- ar 1-A, (A) (A) -(B) Nom"' " - / �/ / (A) .-C vl (B) V1) {B) NOVEMBER OCTOBER NOVEMBER Charge NOVEMBER OCTOBER NOVEMBER Charge 1996 1996 1995 CY vs PY 1996 1996 1995 CY vs PY ASSETS Current Assets 1 Cash and InvesVrlents - Operations 2 Cash and mvesments - Self- Insured 3 Subtotal cash & Investments 4 Pabant/Resident receivables 5 Allowances for bad debts 6 Advances and contractual allowances 7 Nei patlenf/resWent and tbird-party 8 pay" receivables 9 10 Oemef receivabes - net 11 Inventodes 12 Prepaid expenses 13 Total Current Assets 14 Board Desipnaled/Funded Depredation Investments 15 lnvestrnent in Joint Ventures Plant Assets 18 Land 17 BuiWngs 18 Aaumulaled depredation 19 BullOings less depredation 20 Equipment 21 Acournulatsd depredation 22 Equonwrl leas depredation 23 Cash - construction 8 equipment 24 CMWLW -Jiprl in progress 25 Total Plant Assels Other Assets 26 Deferred fnandng costs 27 Total Funds $3,572,279 $3,511,181 $3,228,823 343,456 1,156,506 1,073,846 1,074,830 81.676 $4,728,785 $4,585,027 $4.303,653 425,132 6,272,221 6,368,767 6,228,150 44,071 (915,794) (945,232) (697,123) (218,671) (1,552,665) (1,697 003) (1,440,082) (112,583) $3,803,762 $3,726,532 $4,090,946 (5287,184) 136,004 111,364 48,030 87,974 507,643 515,936 461,877 45,766 74,784 54,152 70.265 4,520 $9,260,978 $8,993,010 $8974,770 $276,208 $5,347,882 $5,312,769 $3,274,219 $2,073,443 $58,984 $58,864 550,000 $8964 $165,696 $155,696 $165,696 5a LIABILITIES AND FUND BALANCES Current Liabilities Current mauxWes of Long lam debt Ao ounts payable - trade Estimated contractual seWements -net Acuued expenses- Salaries PTO Interest Self- Insured programs MN Care lax payable Deferred iabeiti Deferred revenue $596,716 $592,843 1.240 295 1,090,426 1.134,253 1,141,936 $672,945 $23,770 859,049 381,246 Total Current Liabilities 17,755,945 17,740,262 17,662,834 93,112 (6233.838) (6.168,303) (5,560,813) (673,025) Lone -term Debt (less arrant 511,522,107 $11,573,959 $12,102,021 ($579,913) maturities) 9,076,830 9,019,482 6,577,256 499,572 (6,383,740) (6,325,973) (5,630,264) (753,476) $2,693,090 $2,693,509 $2,946,994 ($253,903) 0 0 0 0 207,639 206,478 0 207.639 $14,588,533 $14,639,643 $15,214711 (5828,178) Fund balance $252,597 $264,473 $275,108 ($22,511) $29,498,754 $29,258,879 $27,788, $1, 709,946 Total Funds 1,152,136 (17,883) 366,230 599,892 532,534 (166,304) 854,176 826,440 745,461 108,715 241,343 163,992 271.870 (30,527) 819,302 762,781 778,154 43,148 61,620 55,864 63,801 (2,181) 51,230 51,230 88,246 (37,018) 16,270 0 9,253 7,017 $5,381,434 $5,285,405 $5,071,449 $309,985 $12,637 $12,713,148 $13,244265 ($608,479) $11,479,535 $11.260,328 $9,473,095 52,006.439 $29,498,754 $29.258,879 $27,78 $ 1,709,948 Finstmni Pam Larson HUTCHINSON AREA HEALTH CAR Statement of Revenues and Expenses Month and Period Ended November 30, 1996 Revenue 1 In patient revenue 2 Anctllary services 3 Total in patient revenue 4 Out patient revenue 5 Resident Revenue 6 Total patient/resident revenue Discounts 7 Governmental 8. Policy Discount 8 Free Care 9 Total deduction from revenue 10 Net palienl/residenl revenue 11 Other operatirq revenues 12 Net operating revenue Expanses 13 Salaries 14 Employee Benefits 15 Professional Fees 16 Medical Fees 17 Utilities, Mines Contracts 8 Repairs 18 Food, Drugs 6 Supplies 19 Other expense 20 Minnesota Care 21 Bad debt 22 Interest 23 Depreciation 24 Total expenses Excess of net operating revenue 25 over (under) operalkV expenses Nonoperatrxt Revenues 26 Investment it o 27 Other notoperating revenue (net) 28 Total rlonoperatmg revenue 9a Prior Period Adjustments 9b Net Income 30 Patient days 31 Resident days 32 Out patient services 33 Percent occupancy - budget beds - Hospital 34 Percent occupancy- drdget beds - Nunu g Hone 35 FTE's 36 Admissions (adjusted) - Hospital orgy 37 Expenses (nep per admission (adjusted) - Hospital only 38 Revenue per admission (adjusted) - Hospital only 39 Net Revenue per admission ( adusted) - Hospital orgy 40 Discounts 99 a percent of reversree 41 FTE's per 100 admissms ( a4usted) - Hospital only 42 Days in Net Accounts Receivable 43 Case Mu - Home only $1,004,372 3927,106 $77.266 83% 197,643 213,083 (15.440) -7.2% 92,599 83,665 8.931 10.7% 154,434 118,464 35,970 30.4% 99,029 94,223 4,806 5.1% 297,584 283,108 14,476 5.1% 61,631 76,984 (15,353) -199% 16,053 16,053 0 0.0% 31,797 34,410 (2,613) -7.6% 62,796 62,762 34 0.1% 114,953 115,315 (362) -0.3% $2,132,892 $2,025,176 $107.716 5.3% $10,547,970 CURRENT MONTH $343,038 3.4% YEAR-TO -DATE 2,222,703 YEAR -TO -DATE (124,043) -5.3% Over (Under) Budget 960,898 137,738 Over (Under) Budget 844,550 Actual Budget Dollars Percent Actual Budget Dollars Percent Nov -95 $537,055 $491022 $46,033 9.4% $5,451,966 $5,548,590 ($96,624) -1,7% $4,978623 840,767 881,483 (40,716) -46% 8,180,521 9,764034 (1,584,413) -162% 7,668,513 $1,377,821 $7372,505 $5,317 04% $13632488 $15,313,524 ($7,681,037) -11.0% $12,645,136 1,427,504 1,482.178 (54,674) -3.7% 16,158,137 16,295.516 (137,379) -0.8% 13,253,299 384,283 388,093 (3,810) .1.0% .4;188, 4 24,095 0.6% 4,118.394 $3,189,609 $3,242,778 (553,167) -1.6% 533,958,63 35,752.954 (51,794.321) -5.0% $30.016.829 921,175 1,144440 (223,264) -195% 10,385,226 12665,968 (2,280,742) -18.0% 8,719,693 3,451 8,336 (4,885) -58.6% 36,898 91,909 (55,011) -59996 20,199 $924,627 $1,152,776 ($228,149) -19.8% $10,422,125 $12,757,878 ($2,335,753) -77.9% $8,739,892 $2,264,982 $2,090,000 $174,982 8.4% $23,536,509 $22,995,076 $541,432 2.4% $21,276,937 9,892 11,129 (1,237) -11.1% 138,031 122,319 15,712 12.8% 123,393 $2,274874 $2,101,129 $173.744 83% $23,674,539 $23,117,395 $557,144 2.4% $21,400,330 $1,004,372 3927,106 $77.266 83% 197,643 213,083 (15.440) -7.2% 92,599 83,665 8.931 10.7% 154,434 118,464 35,970 30.4% 99,029 94,223 4,806 5.1% 297,584 283,108 14,476 5.1% 61,631 76,984 (15,353) -199% 16,053 16,053 0 0.0% 31,797 34,410 (2,613) -7.6% 62,796 62,762 34 0.1% 114,953 115,315 (362) -0.3% $2,132,892 $2,025,176 $107.716 5.3% $10,547,970 $10,204,932 $343,038 3.4% $9,648,493 2,222,703 2,348,746 (124,043) -5.3% 2,077.398 1,098636 960,898 137,738 14.3% 844,550 1,323,733 1,226.155 97,578 8.0% 1,242,316 1,088000 1,070.409 17,591 1.6% 875,114 3,074,591 3,108,245 (31.654) -1.0% 2,783,827 742,913 871,416 (128,503) - 14.7% 649,705 189,083 176,583 12,500 7.1% 175,610 335,417 379,386 (43,969) .11.6% 314,088 702.627 702,968 (341) 0.0% 728,948 1,195,417 1,225,972 (30,555) -2.5% 1,209,009 $22,521,090 $22,271,711 $249,380 1.1% $20,549.056 $141,981 $75,953 $66,026 869% $1,153,449 $845,684 $307,764 364% $851,274 $78,637 $36.497 $42,140 115.5% $436.720 $401,467 $35,253 8.8% $489,257 (1,411) (4,244) 2,833 -668% (86002) (47,214) (38,788) 82.2% (309,996) $77,226 $32,253 $44,973 139.4% $350,718 $354,253 ($3,535) -10% $179,261 0 0 0 0.0% 0 400,000 0.0% 0 $219,207 $108,206 $111 ,001 102.6% 31,904,167 '51,199937 $704.229 58.7% $1030, 866 813 53 6.5% 8,393 9,223 (830) -9.0% 8,131 3,641 3,704 (63) -1 7% 40.899 41,243 (344) -0.8% 41.454 2,644 3,881 -1,237 -31.9% 41,410 42,073 -663 -1.6% 40,325 481% 45.2% 2.9% 6.4% 41.8% 45.9% 4.1% -8,9% 44.6% 95.6% 971% -1.7% -1.7% 96.1% 98.9% -0.8% -0.8% 97.7% 378.4 357.6 20.8 5.8% 368.1 357.6 10.5 2.9% 355.6 406 426 (20) 4.6% 4,788 4,829 (41) -0.9% 4,621 4,038 3,722 316 85% 3,660 3.603 57 1.6% 3,475 6,721 6,505 216 3.3% 6,081 6.352 (271) -4.3% 5,573 4,502 3,870 632 16.3% 3,954 3,779 175 4.6% 3,698 29.0% 35.5% -66% .18.5% 307% 35,7% -5.0% - 14.0% 29.1% 52 4.7 0.5 10.5% 4.8 4.6 0.2 3.7% 4.8 505 55,0 4.5 -8.2% 63.6 2,49 2.40 0.09 3.8% 2.40 2.40 0.00 0.0% 2.42 121170 3:59 Fln Finstnnt Pam Larson 0 Hutchinson A as Health Caro Accounts Payable Surmwy HAHC'. AP Check Runs HCH Manual Chedu BMNH Manual Chadu Total HCH 6 BMNH AP Checks Wre Tranaae (HAHC): Payroll VW" Bond Payment N6es Odw Wires Total V&e Transfers Total Cash Out Inter -Bank Transfer fFkW 12/16796 1:03 PM No ber'96 October'96 Seprernber'96 Augusl'96 July '96 June'96 May'96 1,145,379.37 1,357,504 54 1,247,398.52 1,320,398.24 1,012.050 89 1,112,085.09 1,357,643,76 225.00 10,020.00 246.00 25,754.00 0.00 2,605.50 30,500.00 10.00 59.68 134.75 77.33 28.25 78,85 148.59 ' 1,145,614.37 1,367,564.22 1.247,779.27 1,348,229.57 1,012.079.14 1,114,769.44 1,388,290.35 986,96532 672,302.49 660,071.99 652,760,40 673,095.05 651,149.06 924.00711 0.00 227,115.83 0.00 0,00 0.00 0.00 0.00 10,10400 5,288.12 30.432.88 25,299.91 22,611,00 21,302.70 22,46114 ' 999,069.32 904,686.24 690,504.67 676,060.31 695,706.05 672,451.78 946,470.85 •• 2,144,683.89 2,272,270,46 1,938,264 2,024,269.85 1,707.785 1,787)21,22 2. 334,761. 2 0 0.00 0.00 0.00 0.00 - _ 0.00 0.00 0,00 p:196brdrpNApsumm Colleen Nelson