cp01-28-1997 cAGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 28, 1997
CALL TO ORDER - 5:30 P.M.
2. INVOCATION - Rev. Robert Brauer, Seventh Day Adventist Church
DONE �w 11
MINUTES OF REGULAR MEETING OF JANUARY 14, 1997
Action - Approve as presented - Approve as amended
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
FINANCIAL/1NVESTMENT REPORT - DECEMBER 1996
2. PLANNING COMMISSION MINUTES OF DECEMBER 17, 1996
3. SENIOR ADVISORY BOARD MINUTES OF NOVEMBER 14, 1996
• (b) RESOLUTIONS AND ORDINANCES
RESOLUTION NO. 10804 - RESOLUTION AUTHORIZING EXECUTION
OF GRANT AGREEMENT
2. RESOLUTION NO. 10805 - RESOLUTION ESTABLISHING LOCATION
OF TRAFFIC CONTROL DEVICES: "NO PARKING" ZONE ON SOUTH
GRADE ROAD AT OTTER LAKE
RESOLUTION NO. 10808 - TRANSFERRING $90,000 FROM LIQUOR
FUND TO CENTRAL GARAGE FUND
4. RESOLUTION NO. 10809 - RESOLUTION ADOPTING 1997
HUTCHINSON AREA TRANSPORTATION SERVICES FUND,
ECONOMIC LOAN FUND, ENERGY LOAN AND HOUSING LOAN
FUND
5. RESOLUTION NO. 10810 -RESOLUTION FOR PURCHASE
6. ORDINANCE NO. 97 -187 - AN ORDINANCE AMENDING SECTION
5.43 OF THE HUTCHINSON CITY CODE ENTITLED "HOURS AND
DAYS OF LIQUOR SALES" BY DELETING CERTAIN LANGUAGE
THERETO AND ADOPTING BY REFERENCE, CITY CODE CHAPTER
i AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS (SECOND READING AND ADOPT)
•
CITY COUNCIL AGENDA - JANUARY 14, 1997 0
(c) SNOW REMOVAL PERMITS:
► ED REI TMAN
REINER CONTRACTING
► ARLEN AAS
► BRIAN WENDLANDT
(d) DELINQUENT WATER AND SEWER ACCOUNTS
(e) CONTRACT FOR SANITARY SEWER CLEANING AND FLUSHING WITH
CITY OF LITCHFIELD
(f) CONDITIONAL USE PERMIT REQUESTED BY BRIAN CORDES TO
RELOCATE BUSINESS, TWO WAY COMMUNICATIONS, TO 106 ERIE
STREET SE WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION
NO. 10807)
(g) SKETCH/VARIANCE REQUESTED BY OLIVER JOHNSON FOR LOT DEPTH
REDUCTION (LYNN TOWNSHIP - -TWO MILE RADIUS) WITH NO
RECOMMENDATION FROM PLANNING COMMISSION
Action - Motion to approve consent agenda
5. PUBLIC HEARING -- NONE .
6. COMMUNICATIONS. REQUESTS PETITIONS -- NONE
7. UNFINISHED BUSINESS -- NONE
8. NEW BUSINESS
(a) CONSIDERATION OF APPROVING REQUEST FOR PROPOSALS (RFP) FOR
MAIN STREET (TH 15) TRAFFIC SIGNAL IMPROVEMENTS
Action -
(b) COMPOSTING EN OF FINAL PAYMENTS ON LEASE AGREEMENT OF
Action - Motion to reject - Motion to approve payments
(c) CONSIDERATION OF 1997 COST OF LIVING ADJUSTMENT
Action - Motion to reject - Motion to approve
(d) CONSIDERATION OF 1997 PAY PLANIWAGE ADJUSTMENTS
Action - Motion to reject - Motion to approve and adopt Resolution No. 10806
0
• CITY COUNCIL AGENDA - JANUARY 14, 1997
9. MISCELLANEOUS
(a) COMMUNICATIONS
(a) VERIFIED CLAIMS
Action - Motion to approve and authorize payment from appropriate funds
P • k 1
•
• 3
• MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 14, 1997
The meeting was called to order by Mayor Torgerson at 5:30 p.m. Present: Mayor Marlin
Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson, and Don Erickson.
Also present: City Administrator Gary D. Plotz, Finance Director Kenneth B. Merrill, City
Engineer John Rodeberg, and City Attorney G. Barry Anderson (arrived 5:45 p.m.).
2. Due to the absence of a pastor, there was no invocation.
HEMEM - 11 1 251M
The minutes of the regular meeting of December 23, 1996 were approved as presented.
CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
BUILDING OFFICIAL'S REPORT - DECEMBER 1996
2. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF DECEMBER 5, 1996
(b) RESOLUTIONS AND ORDINANCES
• 1. RESOLUTION NO. 10795 - DESIGNATING OFFICIAL NEWSPAPER
2. RESOLUTION NO. 10796 - APPOINTING LEGAL COUNSEL
3. RESOLUTION NO. 10797 -APPOINTING CITY ADMINISTRATOR FOR
1997
4. RESOLUTION NO. 10798 - DESIGNATION OF DEPOSITORIES OF CITY
FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS
5. RESOLUTION NO. 10799 - DESIGNATION OF DEPOSITORY OF CITY
FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS
RESOLUTION NO. 10800 - RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF
HUTCHINSON, MINNESOTA
RESOLUTION NO. 10801 - RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM MARQUETTE BANK OF HUTCHINSON,
MINNESOTA
RESOLUTION NO. 10802 - RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM FIRST FEDERAL FSB OF HUTCHINSON,
MINNESOTA
is 9. RESOLUTION NO. 10803 - RESOLUTION ADOPTING 1997 LIQUOR
FUND, WATER/WASTEWATER/REFUSE FUND AND CENTRAL
GARAGE FUND BUDGETS
NJ
CITY COUNCIL MINUTES - JANUARY 14, 1997 •
(c) SNOW REMOVAL PERMITS
► DIAMOND 5 CONSTRUCTION
► JEROME J. EBERT
► RORY KARG
► DOUGLAS W. PETERSON
(d) RENEWAL OF 1997 CIGARETTE LICENSES
► AMERICAN LEGION POST 96
► HUTCH CAFE
► K MART CORPORATION
► RICK'S CAST -AWAY
► 7 WEST INC.
VFW POST 906
(e) GARBAGE & REFUSE HAULER LICENSE -- A. W. DISPOSAL INC.
(f) APPOINTMENTS TO HEALTH BOARD:
► DR. JAMES ALLEN
► DR. DAVID BYRON
► DR- DENNIS MURPHY
(g) SELECTION OF COUNCIL'S VICE PRESIDENT - JOHN MLINAR
(h) PARTIAL RELEASE OF DEFERRED SPECIAL ASSESSMENT FOR is
NOVAC /ALS - WOVEN HEARTS MINNESOTA (CENTURY COURT LOT
SPLIT)
(i) DESIGNATION OF COUNCIL REPRESENTATIVES:
1. AIRPORT COMMISSION - Marlin Torgerson
2. HUTCHINSON AREA HEALTH CARE BOARD - Don Erickson
HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD
(HCDC) - Bill Craig
4. HUTCHINSON HOUSING, INC. (HRA) - Don Erickson
5. LIBRARY BOARD - Kay Peterson
6. MID- MINNESOTA COMMISSION - John Mlinar
7. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY
BOARD - John Mlinar
8. PLANNING COMMISSION - Bill Craig
9. SAFETY COUNCIL - Kay Peterson
•
• CITY COUNCIL MINUTES - JANUARY 14, 1997
10. LIGHT TRAFFIC ADVISORY BOARD - Kay Peterson
Motion to approve consent agenda was made by Peterson, seconded by Mlinar and
unanim ously carried.
5. PUBLIC HEARING -- NONE
6. COMMUNICATIONS. REQUESTS AND PETITION -- NONE
7. UNFINISHED BUSINESS --NONE
8. NEW BUSINESS
(a) CONSIDERATION OF SPECIAL CITY COUNCIL MEETING ON JANUARY 21,
1997 AT 6:00 P.M. REGARDING YEAR END REPORTS ON 1996 OBJECTIVES
Following discussion, motion was made by Mlinar, seconded by Peterson, to approve
a special meeting on January 21, 1997 at 6:00 p.m. Motion unanim ously carried.
(b) DISCUSSION OF LIQUOR STORE BEING OPEN ON FOURTH OF JULY
Following discussion, motion was made by Peterson, seconded by Erickson, to
• approve liquor sales on July 4 on the days when on -sale liquor is allowed and not on
Sunday as specified in the City ordinance, and to waive first reading of Ordinance
No. 97 -187 and set second reading for January 28, 1997. Motion unanimously
carried.
(c) CONSIDERATION OF ADOPTING 1997 FEE SCHEDULES FOR CITY
DEPARTMENTS, SECTION 2.22, CITY OF HUTCHINSON HANDBOOK
Following discussion, motion to approve the 1997 fee schedule was made by
Erickson, seconded by Peterson. Motion unanimously carried.
(d) DISCUSSION OF 1997 PLANNING CALENDAR DATES
Following discussion, motion was made by Erickson, seconded by Mlinar, to
approve 1997 planning calendar dates. Motion unanimously carried.
(e) CONSIDERATION OF AGREEMENT WITH DAKOTA RAIL REGARDING
NEW FIFTH AVENUE SE CROSSING
Following discussion, motion was made by Erickson, seconded by Peterson, to
approve entering into agreement with Dakota Rail. Motion unanimously carried.
(f) CONSIDERATION OF SETTLEMENT WITH S.J. LOUIS CONSTRUCTION
REGARDING OTTER LAKE CROSSING (LETTING NO.4/PROJECT NO. 94-04)
Rodeberg reviewed the background of the dispute with S.J. Louis Construction and
recommended approval of Change Orders No. 1 and No. 2 and final payment for
•
CITY COUNCIL MINUTES - JANUARY 14, 1997 •
services rendered in the amount of $46,426.07.
Following discussion, motion was made by Erickson, seconded by Craig, to approve
Change Orders No. 1 & 2 and final payment of $46,426.07 to S.J. Louis Construction.
Motion unanimously carried.
(g) CONSIDERATION OF 1996 PAY EQUITY REPORT
Following discussion, motion was made by Erickson to approve report, seconded by
Mlinar. Motion unanimously carried.
(h) CONSIDERATION OF WORKER'S COMPENSATION RENEWAL
Dennis Potter, Insurance Planners Agent, and Mark Flaten, Berkley Risk Manager,
reviewed the City's renewal options for worker's compensation with LMCIT. It was
their recommendation to approve option 1, guaranteed cost plan. It was noted that
the premium will increase in 1997.
Following discussion, motion was made by Erickson, seconded by Craig, to approve
option No. 1, guaranteed cost plan. Motion unanimously carried.
9. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ATTORNEY •
Anderson reported on the Telecommunications Commission meeting held on January
13, 1997, at which two Triax representatives were present. The City received a
commitment from the cable company to service Hunter's Ridge, to begin rebuild
installation process when the construction season commences to meet April 1
deadline in compliance with franchise, to improve customer service issue, and to
consider Island View Heights as a future potential service area.
(b) COMMUNICATIONS FROM COUNCIL MEMBER BILL CRAIG
Craig commented on future technology and the importance of internet connections.
He stressed that it would be strategic for the City that they function properly.
(c) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR
Mlinar remarked about the long hours required of the street department workers to
clear snow.
(d) COMMUNICATIONS FROM CITY ADMINISTRATOR
Plotz reported that six candidates had been selected out of 40 applications to be
interviewed for the position of Human Resources Coordinator.
(e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg stated that he would be presenting an ordinance regarding rules and
A •
• CITY COUNCIL MINUTES - JANUARY 14, 1997
guidelines to be followed for utility work done in the City right -of -way.
(a) VERIFIED CLAIMS
Motion was made by Mlinar, seconded by Peterson, to approve the claims and
authorize payment from appropriate funds. Motion unanimously carried.
e �:.i Izl
There being no farther business, the meeting adjourned at 6:15 p.m.
•
•
'CMO purchase anticapted payback is 4.332 years vnlh a yield of 7.328%
This instrument receives payments monthly and depending on speed of payment of
mortgagages the yield could increase or decrease
A GNMA with fixed maturity but has a call date of 8/12/97
"' Federal Home Loan Mtg Corp w/ floating rate (Boor of 5.0 %)
• (1) CMO has been repaid in full 6!7195
(2) Value is as of 6/30/96
"1-4(1)
CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
28- Jan -97
JANUARY 1887
•
Date
Date
Interest
Of
Of
Institution
Description
Rate
Purchase
Maturity
Amount
TREAS BONDS
644136
7.18%
12112/91
2115/1001
367,500.00
TREAS BONDS
644137
7.13%
12/12/91
10/15/98
302,437.50
Smith Barney
GNMA 865M7
7 -000%
2/15/93
8/12/2002
197,000.00
Smith Barney
313400 S H 7
5.00%
12!30/93
03/10 100
300,071.92
Prudential
pool 336914
7.226%
1231 96
0201 2026
168,935.62
Expected life 6.2
years
Smith Barney
Fed Home Loan
6.750%
01 0397
01 0302
300,000.00
Prudentail
pool 336399
7.270%
1231 96
0201 2026
161,617.93
Expected life 4.1
years
Citizens, Marquette
4.00%
04/25/96
06/01/1001
100,000.00
Firstate, First Minnesota
Prudential
Fed Home Laon
7.50%
10/31/95
11106/00
200,000.00
Smith Barney
FNMA
6.09%
12/19/95
12/19/00
500,000.00
Smith Barney
FNMA pass thru
7.50%
12/20195
06/01/02
206,371.04
REPAYMENT
(34,792.40)
First Federal
411239052
5.400%
04/30/96
01/23/97
400,000.00
Firstate
371
6.65%
05/16/96
05/15/97
600,000.00
•First Federal
411239045
5.850%
11/22196
06/26/97
200,000.00
First Federal
411239060
5.800%
05123/96
02110197
200,000.00
Citizens Bank
29804
6.000%
07/11/96
2/13197
500,000.00
First Federal
411239037
5.850%
08!22/96
03/16197
600,000.00
Firstate
155
5.70%
10/10/96
03/13/97
400,000.00
Firstate
246
5.70%
10/10/96
06/12/97
400,000.00
Firstate
183
5.70%
10110/96
04/10/97
500,000.00
Marquette
1847'0874
5.450%
11/14/96
05/15/97
400,000.00
Marquette
1847'01215
5.450%
11114/96
06/12/97
400,000.00
Marquette
18470'873
5.850%
12/12/96
06/12/97
200,000.00
Firstate
1847000000566
5.90%
12/12/96
12/11197
500,000.00
$8,069,141.61
'CMO purchase anticapted payback is 4.332 years vnlh a yield of 7.328%
This instrument receives payments monthly and depending on speed of payment of
mortgagages the yield could increase or decrease
A GNMA with fixed maturity but has a call date of 8/12/97
"' Federal Home Loan Mtg Corp w/ floating rate (Boor of 5.0 %)
• (1) CMO has been repaid in full 6!7195
(2) Value is as of 6/30/96
"1-4(1)
DECEMBER 1996
PRELIMINARY
REVENUE REPORT - GENERAL
• TAXES
LICENSES
PERMITS AND FEES
INTERGOVERNMENT REVENUE
CHARGES FOR SERVICES
FINES & FORFEITS
INTEREST
SURCHARGES - BLDG PERMITS
CONTRIBUTIONS FROM OTHER FUND
REIMBURSEMENTS
SALES
TOTAL
EXPENSE REPORT
GENERALFUND
MAYOR & COUNCIL
CITY ADMINISTRATOR
ELECTIONS
FINANCE
MOTOR VENICE
ASSESSING
LEGAL
PLANNING
POLICE DEPARTMENT
• SCHOOL LIAISON OFFICER
EMERGENCY MANAGEMENT
SAFETY COUNCIL
FIRE DEPARTMENT
FIRE MARSHAL
PROTECTIVE INSPECTIONS
ENGINEERING
STREETS & ALLEYS
STREET MAINTENANCE A/C
CITY HALL
PARK/REC ADMIN.
RECREATION
SENIOR CITIZENS CENTER
CIVIC ARENA
PARK DEPARTMENT
RECREATION BUILDING & POOL
LIBRARY
CEMETERY
DEBT SERVICE
AIRPORT
TRANSIT
COMMUNITY DEVELOPMENT
UNALLOCATED
TOTAL
CITY OF HUTCHINSON FINANCIAL STATEMENTS
1996 PRELIMINARY
ADOPTED BALANCE PERCENTAG
BUDGET REMAINING USED
MONTH OF YEAR TO
DECEMBER DATE ACTUAL
DECEMBERI
106,760.53
1,261,019.56
1,402,694.00
141,674.44
89.90%
3,299.00
28,286.50
25,100.00
(3,186.50)
112.70%
10,051.50
201,497.99
174,000.00
(27,497.99)
115.80%
996,848.24
2,351,179.75
2,280,478.00
(70,701.75)
103.10%
81,332.32
784,333.17
1,132,323.00
347,989.83
69.27%
7,048.59
53,675.36
66,000.00
12,324.64
81.33%
43,394.22
306,488.35
75,000.00
(231,488.35)
408.65%
(1,690.50)
931.26
1,000.00
68.74
93.13%
439,150.00
755,351.14
714,886.00
(40,465.14)
105.66%
74,995.34
143,296.08
40,000.00
(103,296.08)
358.24%
8,058.20
10,008.20
15,800.00
5,791.80
63.34%
1,769,247.44
5,896,067.36
5,927,281.00
31,213.64
99.5%
2,624.90
48,644.39
46,785.00
(1,859.39)
104.0%
14,879.80
179,128.24
175,472.00
(3,656.24)
102.1%
33.50
8,081.80
6,025.00
(2,056.80)
134.1%
19,967.90
275,121.07
299,185.00
24,063.93
92.0%
8,244.90
114,706.06
121,360.00
6,653.94
94.5%
0.00
27,474.00
25,500.00
(1,974.00)
107.7%
7,243.90
88,172.60
95,599.00
9,426.40
90.1%
6,695.70
88,511.76
83,657.00
(4,85476)
105.8%
114,597.20
1,528,616.65
1,436,984.00
(91,632.65)
106.4%
9,688.30
99,446.09
93,241.00
(6,205.09)
106.7%
14.90
4,526.00
1,100.00
(3,426.00)
411.5%
0.00
250.00
250.00
0.00
100.0%
10,609.10
164,231.23
164,012.00
(219.23)
100.1%
1,376.20
33,243.31
31,167.00
(2,076.31)
106.7%
10,943.20
139,768.17
141,697.00
1,928.83
98.6%
37,528.90
429,686.16
352,442.00
(77,244.16)
121.9%
51,057.40
679,817.74
538,885.00
(140,932.74)
126.2%
7,193.90
103,914.46
87,600.00
(16,314.46)
118.6%
11,352.60
94,637.14
85,382.00
(9,255.14)
110.8%
9,823.80
142,330.19
139,321.00
(3,009.19)
102.2%
9,292.20
239,737.41
230,698.00
(9,039.41)
103.9%
9,852.20
90,509.19
94,836.00
4,326.81
95.4%
16,431.30
177,396.31
158,906.00
(18,490.31)
111.6%
42,801.80
604,655.26
586,393.00
(18,262.26)
103.1%
7,140.10
94,473.67
83,703.00
(10,770.67)
112.9%
2,544.80
96,630.53
98,412.00
1,781.47
98.2%
5,165.60
79,499.08
79,620.00
120.92
99.8%
930.00
53,770.00
53,770.00
0.00
100.0%
3,346.10
90,454.17
72,107.00
(16,347.17)
125.4%
8,305.30
127,462.04
125,478.00
(1,964.04)
101.6%
6,031.30
87,520.73
76,000.00
(11,520.73)
115.2%
8,327.70
287,446.00
341,694.00
54,248.00
84.1%
444,044.50
6,277,861.45
5,927,281.00
(350,580.45)
105.9%
C�
DECEMBER 1996
CITY OF HUTCHINSON FINANCIAL REPORT- 1996
DECEMBE
PRELIMINARY
ENTERPRISE
FUNDS
PRELIMINARY
REVENUE REPORT - LIQUOR FUND
MONTH OF
YEAR TO
ADOPTED
BALANCEPERCENTA
•
DECEMBER
DATE ACTUAL
BUDGET
REMAINING
USED
LIQUOR SALES
97,135.17
738,551.97
739,000.00
448.03
99.9%
WINE SALES
50,023.96
271,931.00
231,000.00
(40,931.00)
117.7%
BEER SALES
105,932.42
1,246,413.34
1,155,000.00
(91,413.34)
107.9%
BEER DEPOSIT
605.60
663.40
0.00
(663.40)
0.0%
MISC. SALES
8,972.31
106,311.15
91,000.00
(15,311.15)
116.8%
LOTTERY SALES
1,078.00
2,513.49
20,000.00
17,486.51
12.6%
REFUNDS & REIMBURSEMENTS
0.00
25,560.00
0.00
(25,560.00)
0.0%
CASH DISCOUNTS
(2,178.06)
(21,765.96)
(16,000.00)
5,765.96
136.0%
INTEREST
832.90
7,416.11
2,000.00
(5,416.11)
370.8%
TOTAL
262,402.30
2,377,594.50
2,222,000.00
(155,594.50)
107.0%
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
14,457.69
194,917.45
177,339.00
(17,578.45)
109.9%
REPAIR & MAINTENANCE
908.49
11,358.67
9,350.00
(2,008.67)
121.5%
CONSULTING
0.00
669.30
2,000.00
1,330.70
33.5%
OTHER SERVICE & CHARGES
3,882.84
58,274.58
56,125.00
(2,149.58)
103.8%
DEPRECIATION
0.00
0.00
22,500.00
22,500.00
0.0%
DEBT SERVICE
0.00
38,630.00
38,360.00
(270.00)
100.7%
TRANSFERS
150,000.00
316,799.86
150,000.00
(166,799.86)
211.2%
COST OF SALES
82,905.34
1,631,798.12
1,693,500.00
61,701.88
96.4%
MISCELLANEOUS
274.00
1,813.88
4,026.00
2,212.12
45.1%
CAPITAL OUTLAY
0.00
5,143.80
2,900.00
(2,243.80)
0.0%
TOTAL
252,428.36
2,259,395.66
2,156,100.00
(103,305.66)
104.8%
REVENUE REPORT - WATER
SEWER/FUND
SCORE
0.00
56,737.98
132,300.00
75,562.02
42.9%
LICENSES
0.00
600.00
WATER SALES
71,509.13
703,725.30
665,000.00
(38,725.30)
105.8%
WATER TREATMENT SURCHARGE
(2,978.54)
140.27
0.00
WATER METER
1,406.00
14,672.00
14,000.00
(672.00)
104.8%
REFUSE SERVICES
44,56151
458,247.96
450,000.00
(8,247.96)
101.8%
REFUSE SURCHARGE
4,890.35
50,936.61
49,500.00
(1,436.61)
102.9%
RECYCLE BAGS
94.00
922.46
500.00
(422.46)
0.0%
REFUSE STICKER SALES
204.00
1,158.30
1,500.00
REFUSE RECYCLING
(5,332.00)
(58,128.00)
(60,000.00)
COMPOST CREDIT
(756.89)
(9,016.14)
(10,000.00)
COMPOST & RECYCLE SALES
0.00
11,015.03
0.00
SEWER SERVICES
179,242.74
1,827,130.88
1,890,000.00
62,869.12
96.7%
PENALTY CHARGES
1,277.21
14,743.74
18,000.00
3,256.26
81.9%
INTEREST EARNED
7,612.50
30,487.55
130,000.00
99,512.45
23.5%
LOAN REPAYMENT
411.76
79,181.32
38,630.00
(40,551.32)
REFUNDS & REIMBURSEMENTS
15,212.77
24,224.32
3,000.00
(21,224.32)
607.5%
OTHER
589.46
6,747.86
2,000.00
(4,747.86)
337.4%
CONNECTION CHARGES
3.41
8,607.31
(8,607.31)
TOTAL
317,949.41
3,222,134.75
3,324,430.00
116,564.71
18.05
EXPENSE REPORT - WATER
SEWER/FUND
REFUSE
36,441.28
447,945.41
438,293.00
(9,652.41)
102.2%
101,831.02
761,087.74
1,094,849.00
333,761.26
69.5%
• WATER
WASTEWATER
219,921.37
1,659,261.56
2,344,053.00
684,791.44
70.8%
TOTAL
358,193.67
2,868,294.71
3,877,195.00
1,008,900.29
74.0%
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, December 17, 1996
• 9 ";
The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present:
Bill Arndt, Dave Westlund, Glenn Matejka, Craig Lenz, Paul Ackland and Chairman Wood. Absent: Bill
Craig. Also Present: Jim Marka, Director of Building, Planning and Zoning, Brenda Ewing, Planning
Coordinator and G. Barry Anderson, City Attorney.
9 0 0 0 POI a- ► � e
a) CONSIDERATION OF MINUTES OF REGULAR MEETING DATED NOVEMBER 19, 1996
Mr. Matejka made a motion to approve the minutes dated November 19, 1996, seconded by Mr.
Arndt the motion carried unanimously.
b) OLD BUSINESS
NONE
C) NEW BUSINESS
1) DISCUSSION OF ZONING RECLASSIFICATION TO INCLUDE TATTOO
ESTABLISHMENTS IN C -3 DISTRICT REQUESTED BY SCOTT CLARK
Jim Marka commented on the history of amending the zoning ordinance to conditionally
• permit tattoo establishments in the C-4 district. He stated planning staff recommended not
to change the ordinance. Mr. Matejka made a motion not to change the ordinance, seconded
by Mr. Ackland the motion carried unanimously.
2) DISCUSSION OF ORDINANCE INTENT REGARDING LOT WIDTH AND LOT
DIMENSIONS IN THE R -2 DISTRICT
Jim Marka commented on the intent of the zoning ordinance regarding lot width and
dimensions in the R -2 District. He explained the handout showing requirements from
the cities of Mankato, St. Cloud and Owatonna. He stated Mr. Bill Weber from BRW
is suggesting the trend is narrower lots for twin home placement in the R -2 district.
Discussion followed on the decision to survey cities and how cities were chosen. Mr.
Marka stated the City of Plymouth was asked and did not respond. Staff was
directed to survey metro cities regarding area coverage, required square footage per
dwelling unit and lot widths. Discussion followed on lot width and concerns of the
planning commission.
3) DISCUSSION OF ANNEXATION PROPOSAL BY FRANK FAY IN HUTCHINSON
TWP. SOUTH OF HWY 7 EAST
Mr. Marka commented on the proposal to annex the Seitz property. He explained the Hwy
• 22 bypass is scheduled for 1998. Jim explained that staff held the "one -stop" shop meeting
with the owners on December 11th. Mr. Marka asked for direction regarding the possibility
of annexing this property. He commented on the possibilities for properties in this area with
LA '4.(;29
HUTCHINSON PLANNING COMMISSION MINUTES
DECEMBER 17, 1996
the Hwy 22 bypass proposed.
Mr. Fay gave the Planning Commission background information on the Seitz property
Waconia and also in Hutchinson. Mr. Fay stated he has had conversations with props
owners along Hwy 7 East. He stated the Seitz family is aware of infrastructure costs and not
wishing to alienate owners in the area. The Seltzes know the process is a long one and
would like to have a recommendation from the Planning Commission.
City Attorney G. Barry Anderson explained the process of annexation. He explained
annexation by petition must be contiguous property to city limits. The second possibility
would be to approach the Hutchinson Township for an orderly annexation. This property is
in the Urban Boundary District. In the case of an orderly annexation agreement with the
township the property does not have to abut the city limits. The third possibility would be to
annex all properties between the Seitz property and the city limits.
Mr. Marka stated the township and county conceptually agreed to the annexation at the
December 11 th meeting with Mr. and Mrs. Seitz. He explained staff would appreciate some
direction from the Planning Commission and City Council as to whether the owners should
proceed with the annexation. He stated staff would hold informational meetings for the
neighboring property owners in the area.
Discussion followed on the Utilities placement . Jim Marks stated staff would like to
approach the annexation comprehensively. There was discussion on commercial property
within the city limits and opinions of the property owners in the area. Jim commented on the
concerns of property owners in the area as some would agree to annexation and others
oppose annexation. Discussion followed regarding the bypass completion in 1998. There
was discussion of the infrastructure on Hwy 7. Dick Lennes commented on his discussion
with John Rodeberg regarding the infrastructure to the property to come from the sou
There were concerns regarding costs to property owners to run infrastructure to the
businesses.
Jim Marka stated it would be a two year planning process to develop the property as there
are many unanswered questions and the process should begin to get questions asked and
costs determined. Electric is serviceable but outside of the service area. There would be
a cost.
Discussion followed regarding options to provide services to the property. Utilities most likely
would not run down Hwy 7. It was the consensus of the commissioners to direct staff to
provide more information on the costs of infrastructure. Discussion followed regarding the
taxes to property owners annexed into the city limits.
Mr. Marka again explained dialogue should begin as this is a lengthy process. The planning
commission directed staff to begin process and come back to the next meeting with
additional data. Mr. Matejka made a motion to proceed by providing more data and a survey
of neighboring property owners, seconded by Mr. Ackland. Discussion followed as Barry
Anderson suggested the request be withdrawn for annexation by ordinance and proceed
with determining if orderly annexation is feasible. He suggested the Planning Commission
pass on to the city council with no recommendation. The application by ordinance cannot
be approved as the property is not abutting the city limits.
Mr. Matejka withdrew his previous motion and made a motion to send the request to the A
Council without recommendation seconded by Mr. Ackland the motion carried unanimously.
HUTCHINSON PLANNING COMMISSION MINUTES
DECEMBER 17, 1996
Dick Lennes asked if the data could be obtained by the next Planning Commission meeting.
• Frank Fay asked if the Hackbarth property could be annexed and remain agriculture property
for tax purposes. Barry Anderson stated it is possible. Mr. Marka commented the property
owners should be informed of the process. Barry Anderson commented on the need for an
organized plan to avoid traffic pattern problems in the future.
MENEW ■.
NONE
LK•1uIWl�P►IL • • - • u
A. Mr. Marka commented on a memo from Brian Solsrud, Augusta Homes, regarding his new
proposal. He explained the density requirements and each phase compliance. Phase I and
II would be one development and under one ownership. Jim explained the request that
Phase IV be a transition to R-4 and not under TIF. Discussion followed regarding the
density in I & II . Jim commented on Phase III and the proposal to take the property out of
the TIF district.
Dick commented on the property and the TIF district and explained the reduction of capture
by selling TIF property.
Jim summarized the request to combine Phase I and II. Phase III remain in compliance with
• ordinance and Phase IV to be rezoned to R -4.
It is the consensus of the Planning Commission that Phases I, II, III remain bound by the
ordinance and the request to rezone Phase IV would be considered only by the developer
providing a complete site plan and following the rezoning process.
B. Island View Heights - Mr. Marka commented on the informational meeting to be held on Dec.
19, 1996. He explained the development concept and density compared to the originally
platted area. Jim stated the developer is proceeding in a comprehensive manner which is
the correct approach.
�dP1t lei I709
There being no further business the meeting adjourned at 7:06 p.m.
r 1
LJ
Senior Advisory Board
• November 14, 1996
Members Present John Aul, Lorin Pollman, Harriet Wixcey, Leslie Smith
Absent Members Loretta Pishney, Teresa Hatten, New Member, Bob Meyer
Staff Present Barb Haugen
Leslie Smith called the meeting to order at 9:30 am. New member Lorin Pollman was
introduced.
Barb gave a very informative report on the operations of the Senior Advisory Board and
the Senior Center. Barb also gave a report on the fund raising projects for the year—pool
concessions, popcorn wagon, Subway, arena, and the greet card project.
• Barb gave a report on the Senior Newsletter — format and cost. We are proud of The
Senior Newscaster.
New Business
After a discussion on a regular meeting schedule, it was decided to try meeting every
other month on the third Monday at 9:30 am. We will try this for January, March, and May.
Members will be called as a reminder.
There was a discussion on more publicity for the Senior Center, more lounge furniture,
and what to do with a donated organ which isn't being used. The family who donated the organ
would be called to find out if they had a preference.
Barb reported on the program activities and tours.
Meeting adjourned at 11:15 am.
•
• RESOLUTION NO. 10804
RESOLUTION AUTHORIZING EXECUTION
OF GRANT AGREEMENT
WHEREAS, the State of Minnesota has been given a grant by the U.S. Department of
Transportation under the Hazardous Materials Emergency Preparedness (HMEP) Program; and
WHEREAS, the City of Hutchinson has applied in good faith for HMEP monies for a Full
Scale Exercise;
THEREFORE, BE IT RESOLVED, that the City of Hutchinson fully agrees to the terms of
the grant, and with the passage of this resolution, officially requests the Division of Emergency
Management to enforce the contract in accordance with the applicable rules and regulations;
BE IT FURTHER RESOLVED, THAT Casey Stotts and Kenneth B. Merrill be and hereby
are authorized to execute the agreement and thereby assume for and on behalf of the City of
is Hutchinson all of the contractual obligations contained therein.
Adopted by the City Council this 28th day of January, 1997.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
•
C
M E M O R A N D U M
January 23, 1997
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Resolution Establishing Location of Traffic Control Devices
"No Parking" on South Grade Road between Lakewood Drive and Ulm Avenue
Based on discussions with residents in the area and the County Highway Department,
concerns have been raised regarding the safety at the bridge over Otter Lake on South Grade
Road. Increased fishing in the area has created safety concerns regarding pedestrians and cars
near the bridge, in an area with somewhat limited visibility and greatly increasing traffic.
When cars are parked on both sides of the road the area becomes very congested and
• potentially unsafe. Based on this discussion and our review, it is our recommendation that
no parking be allowed on the north side of South Grade Road between Lakewood Drive and
Ulm Avenue SW. This would continue to allow parking on the south side, where the
majority of fishing takes place. This also allows parking on the gravel shoulder, while the
paved shoulder on the north side is safer for providing emergency movements.
Since this is in the City limits, but is on a County Road, the City needs to approve the
attached Resolution. The County will purchase and install the signs. We recommend
approval of the Resolution.
cc: Gary Plotz - City Administrator, Steve M"eou — Police Chief, Rick Kjonaas
file: Traffic Control
• City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(320) 587 -5151
Fax (320) 2344240
Parks & Recreation
Police Services
900 Harrington Street SW
10 Franklin Street SW
Hutchinson, MN 55350 -3097
Hutchinson, MN 55350 -2464
(320) 587 -2975
_ (320) 587 -2242
Fax (320) 234 -4240
1 "` / Far (320) 587 -6427
Printed on recycled paper -
RESOLUTION NO. 10805
0
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
WHEREAS, the Director of Engineering/Public Works and the Police Chief agree
that the following areas have traffic control concerns which warrant traffic control devices,
and;
WHEREAS, the Hutchinson City Council has the authority to establish locations as
points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision
1 of the Hutchinson City Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON:
That the Council hereby establishes that a traffic control device known as a "NO
PARKING" sign shall be erected at the following location:
On the north side of South Grade Road (County Road 82) between Lakewood Drive •
SW and Ulm Avenue SW.
Adopted this 28th day of January, 1997 by the City Council of Hutchinson, Minnesota.
Mayor - Marlin Torgerson
City Administrator - Gary D. Plotz
H- aES0LUT\TRAFFIC\TRAFC017 RES
•
CITY OF HUTCHINSON
RESOLUTION NO. 10808
TRANSFERRING $90,000 FROM LIQUOR FUND TO
CENTRAL GARAGE FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT $90,000 is hereby transferred from the Liquor Fund
to the Central Garage Fund.
THAT this transfer shall be authorized to be recorded for
1996 operations.
Adopted by the City Council this 28th day of January 1997
•
Marlin Torgerson
Mayor
Gary D. Plotz
City Administrator
•
7 -,/� (3)
CITY OF HUTCHINSON
• RESOLUTION NO i nR09
ADOPTING 1997 HUTCHINSON AREA TRANSPORTATION SERVICES FUND
ECONOMIC LOAN FUND, ENERGY LOAN AND HOUSING LOAN FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT the annual Hutchinson Area Transportation Services Fund Economic
Loan Fund, Energy Loan fund and Housing Loan Fund budget for the City of Hutchinson
For the fiscal year 1997, which has been submitted by the City Administrator and
approved by the City Council is hereby adopted. The total of said budgets and major
division thereof begin as follows:
HUTCHINSON AREA TRANSPORTATION SERVICES FUND
REVENUES AVAILABLE
CURRENT REVENUE
State Transportation Transfer
McLeod Transportation Transfer
Hutchinson Transportation Transfer
Fuel Sales
TOTAL AVAILABLE
REQUIREMENT
EXPENDITURES
Personal Services
Supplies
Other Services & charges
Miscellaneous
Capital Outlay
TOTAL EXPENDITURES
E
770,000
290,000
60,000
50,000
$1,170,000
12,000
65,450
71,200
2,050
18,800
$169,500
A6(4)
Resolution number ioao9
Page 2
ECONOMIC LOAN FUND
REVENUES AVAILABLE
CURRENT REVENUE
Loan Repayments 25,000
Interest Earnings 15,000
TOTAL AVAILABLE $40,000
REQUIREMENT
EXPENDITURES
Other Services & charges 50,000
TOTAL EXPENDITURES $50,000
ENERGY LOAN FUND
REVENUES AVAILABLE
CURRENT REVENUE
Loan Repayments 70,000
Interest Earnings 7,000
TOTAL AVAILABLE $77,000
REQUIREMENT
EXPENDITURES
Other Services & charges 5,000
Loans 30,000
TOTAL EXPENDITURES $35,000
A
•
•
Resolution number insne
Page 3
lJ
HOUSING REDEVELOPMENT LOAN FUND
REVENUES AVAILABLE
CURRENT REVENUE
Intergovernmental Revenue 110,000
Loan Repayments 3,000
Interest Earnings 500
TOTAL AVAILABLE $113,500
REQUIREMENT
EXPENDITURES
Loans 100,000
Transfers 10,000
TOTAL EXPENDITURES $110,000
•
Adopted by the City Council this 28th day of January 1997
Marlin Torgerson
Mayor
ATTESTED:
Gary D. Plotz
City Administrator
0
RESOLUTION NO. 10810
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Roof Remodeling $
15,289
Bandstand - Remodel
CAP.
Project
(1)
Laraway Roofing
(1) Money will come froi
private
donations.
A
W The following items were authorized due to an emergency need:
ITEM I COST I PURPOSE DEPT. BUDCET VENDOR
Date Approved: January 28, 1997
Motion made by:
• Seconded by:
Resolution submitted for Council action
by:
Finance Director
1 .D 1\ : Z TjP
PUBLICATION NO.
L
AN ORDINANCE AMENDING SECTION 5.43 OF THE HUTCHINSON CITY CODE
ENTITLED "HOURS AND DAYS OF LIQUOR SALES" BY DELETING CERTAIN
LANGUAGE THERETO AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1
AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN PENALTY
PROVISIONS.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. City Code, Sec. 5.43, entitled "Hours and Days of Liquor Sales" is hereby
amended as follows:
No on -sale shall be made between the hours of 1:00 am and 12:00 noon on Sunday nor
between 12:00 midnight and 8:00 am on Monday nor between the hours of 1:00 am and 8:00
am on Tuesday through Saturday. No off -sale shall be made on Sunday nor before 8:00 am
or after 10:00 pm on Monday through Saturday nor on New Year's Day, January 1;
htdepE , Rdy Thanksgiving Day; or Christmas Day, December 25. No sale of
liquor shall be made after 8:00 pm on December 24. Sunday on -sale liquor transactions are
permitted under this ordinance only to the extent allowed under Minn. Stat. Sec. 1 348.404,
is Subd. 0 (1996).
Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to
the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a
Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 28 th day of January, 1997.
Mayor
Attest:
City Administrator
Published in the Hutchinson Leader on: _ 1997
First reading:
Second reading:
•
4 4 (�)
APPLICATION FOR .22WEE �LERhfrr
To the COUNCI
• of jjjECjjNSON
ths county of
. ..... State of miknesmia:
The undervilma owns, whose address t...._ 4F.d ....... v'e1
_;4A!55 sT
9 G 7c_ _--heroft opplw far . por"W to._ P LOW AND
REMOVE SNOW WITH
...... .... . ..... . ..
upon that certain tract of land described as follows: Lot ............ .............. . . ........ ; Block ..................... ............ ... ..
plat or addition ........... .... . ...... ... ... . ..... ........ ..... . .... ..... .. . ....... ; address . ..... . .... . ... .............. . . . ...........
which to of the following size and arm; width, . - . ... ...._......._..f length . ... . ......... .......... .. ... feet;
area _. ..WITHIN THE CITY LIMITS
.. .... ......... .. ...... . ..... .... . . .. I ...... . . ............. . 1 .... . ..... I ......
and hereby agrees that, In case Such permit is granted, that all w & which shall be d~ and all
materials which shall be used shall omnply with the plans and rpeafloattons therefor herewith submitted
and with all the ord4nance, of said C.I.T.Y.-O.F HUTCHINSON
....... .
applinablo thereto. . ..... . . .. ... . . . ............. ......... ... .. .
1-14PPUcan' further agrees to pay fsOff Or awwmmt& at the ttms and In the amounts specified'"
APPLICATION FOR _S2 �LERMIT
T jA,.__CjTY_C0UNCI L
of the_ CIT.Y..,--.-.----.--.,f_..IlLrrCIiINSON the county of
_ ... ... MC State of minn"
The u-ter"Ima owner whoss ad&m I.
. .... . ...... _. applies for . Xpd? t PLOW AND
RE.MOVE ... S-N-O.W. WI _. . - — 4 -
T
APPLICATION FO SNOW REMOVAL -PERMIT
To U. _ CITY, COUNCI
of ma.--QUY ..... ..... -.-- . —.—.. ,f - ,.,.HL1TCHINSON the coultv of
UQD ............ .- - .... ............. ....... Efate of Minnesota: o A s
The mulerstifna owner when address is..J. . ....... .... .. . .. .... •
AND
........... ..... . ... . ...... Avvby,�� fora Parma go__ . . .. ....
REMOVE SNOW WITH ?n/fq��-A.k � f- -flc' IS Z
I .............. I �... --.— ....... . ... ...
upon that certain tract of land described as JoUms: Lot.._._,_.. .._......._....... _ . ......... ; Blook ... ..... . . ....... .... ... ....
plat or addition ............. ... - ....... ...... .... . .... . .. . ...... ..... . ... address ...... . ....... . ....
wh (oh is of the following size and a rm ; w idth . Ungth . .... - .... . .. ........ fast;
area .. WITHIN THE CITY LIMITS
. ........... ......... I ... ........ I ... . ........ -... . .....
and hereby afmas that, in case such Permit Is Iranted, that aU work which shaU bo done and all
materials which shalt be used shall oomply with the pis and spooffications therefor herewith submitted
and with all the ordinanzes, of mid.. ...C.I.T.Y.. OF HLJTCHINSON
........ . ...... .................. . ....... ..... . ..... . ...... . ... . ...... . .....
applicable thereto. .. .... ....
APPLIcani further agrees to pay fees or aswarmainiv, at the Urns and In the amounit specified as
. ...... ... ..... ........ . ..... . . .. . ............. .
.......... I ... . .. ............... ........ . . ..... ........ .. ........ ...
APPLICATION FOR -ROTWUEM�+AL PERWT
TO the _CL7 COUNCI — ------
o f a ... . .......... HUTCHINSON ------ - --- ----- 1a a" County Of •
1499 .... .... . ... ........... ............ ... . . . Efate Of
The underAined owner whose address !W.'-
CIPPIUR for & fo—n --MD
REMOVE SNOW WITH
....... I ...... .--. . .... . .... ---.-j�
upon that certain track of land described as folilotar: . .. ....... . . . ............. . .... .... ....
plat addition . .. . .. . ......... ....... -.- ... . ... ...... .. .... ..... ....... address ...... . ...... ....... . ...... . ..... ....... ....... . ........
which is of the foltawlnf ire and arm; width -- .... ...... .... ....... 11 fe"; Zenith - - - fed;
area
WITHIN . T .H..E.- CITY .- .. S .... . ..... .... . ..... ................ . .....
and hereby a#rcar that, In mss such permit (a granted, that all word which shalt be dons and all
materials which shall be used shall comply with the pZanai and spedflostion, th"for herewith submitted
and with 411 the ordinance, of s, . . . ..... C I.T.Y.. O.T.-Riff C.H ............
appIleabla; iksrdo.
4PPIloant further agree to IxW Im or ajammente as the time and in the amount, r pectfa as
follows: I
. .. ........ — —
........ . . . .. -
Owner
0
M E M O R A N D U M
Attached is a listing of the delinquent water and sewer accounts
for the month of Jan. Recommend service be discontinued on Monday,
Feb 3rd, 1997 at Noon.
L J
•
2 -555- 0530 -0401
934 Church St
Angela Biehler
2- 035- 0503 -0702
2- 350- 0505 -0201
934 Church St
Shellie Amelsberg
Richard Mattson
530 Jackson St
503 2nd Ave SW
505 Dale St
2- 350- 0325 -0002
Hutchinson MN 55350
Hutchinson MN 55350
Christy Holman
503 2nd Ave SW
505 Dale St
Hutchinson MN 55350
118.11
98.90
545 Jackson St
CC: Mike Mooney
141.95
40
65 Game Farm Rd
2- 465- 0516 -0109
Maple Plain MN 55359 -9548
Joseph Phelps
PROMISES 1 -31 -97
516 Harmony La
Hutchinson MN 55350
2- 035- 0840 -0907
516 Harmony La
Wilton Soderberg
96.00
840 2nd Ave SW
PROMISES 1 -30 -97
Hutchinson MN 55350
840 2nd Ave SW
2 -465- 0626 -0801
242.90
Chris Johnson
626 Harmony La
2- 070 - 0706 -0804
Hutchinson MN 55350
Jim Dykstra
626 Harmony La
706 4th Ave SW
97.53
Hutchinson MN 55350
706 4th Ave SW
2-470- 0715 -0301
68.64
E Duesterhoeft
CC: Mrs Laura Weith
715 Harrington St
705 Main St S
Hutchinson MN 55350
Hutchinson MN 55350
715 Harrington St
166.41
2- 310 - 0934 -0202
Wm Herding
2 -555- 0530 -0401
934 Church St
Angela Biehler
Hutchinson MN 55350
530 Jackson St
934 Church St
Hutchinson MN 55350
185.52
530 Jackson St
PROMISES 2 -7 -97
124.31
2- 350- 0325 -0002
2 -555- 0545 -0703
Thomas Smith
Christy Holman
325 Dale St
545 Jackson St
Hutchinson MN 55350
Hutchinson MN 55350
325 Dale St
545 Jackson St
176.49
141.95
40
PROMISES 1 -31 -97
2- 615- 0555 -0202
2- 675- 0620 -0003
Jim Breitzreutz
Kevin Kolden
555 Lakewood Dr
620 Madson Ave
Hutchinson MN 55350
Hutchinson MN 55350
555 Lakewood Dr
620 Madson Ave
156.40
130.40
2- 670 -0400 -0109
PROMISES 2 -7 -97
2- 620 - 0530 -0502
Dan Carrigan
2- 700 -1320 -0001
530 Larson St
Ronald J Thompson
Hutchinson MN 55350
1320 McDonald Dr
530 Larson St
Hutchinson MN 55350
147.93
1320 McDonald Dr
98.54
2- 670 -0400 -0109
PROMISES 2 -7 -97
John Sandahl
400 Lynn Rd
2- 915- 0924 -0301
Hutchinson MN 55350
Sandra Schlecht
400 Lynn Rd
924 Steven St
105.41
Hutchinson MN 55350
924 Steven St
2- 670 - 0585 -0804
66.58
Robert Stone
PROMISES 2 -7 -97
585 Lynn Rd
Hutchinson MN 55350
1 -515- 0903 -0402
585 Lynn Rd
Mike Self Service
115.49
Box 129
Lake Crystal MN 56055
2- 670 - 0830 -0102
903 Hwy 15 S
Scott Ramgren
130.70
830 Lynn Rd
Hutchinson MN 55350
830 Lynn Rd
3- 275- 0435 -1511
212.82
Julie Schletty
1624 9th St E
2- 675 -0544 -0301
Glencoe MN 55336
Keith Krommenhoek
435 California #1
544 Madson Ave
208.90
Hutchinson MN 55350
CC: Wayne Kenning
544 Madson Ave
705 Milwaukee Ave
142.16
Hutchinson MN 55350
PROMISES 1 -31 -97
0
0
A
CITY OF InrJ 1 ; 1997
• LITCH FI ELD 'ON
M I N N E S O T A
January 16, 1997
TO: Gary D.Plotz, Administrator
City of Hutchinson
111 Hassan St. SE
Hutchinson, MN. 55350
FROM: Joyce Spreite&inance Director
City of Litchfield
• RE: Contract for Sanitary Sewer Cleaning and Flushing
Enclosed please find a draft contract for your review. The terms of this contract have not
changed from the contract which is now enforced. After review, if you agree with what is being
proposed, please sign both copies and return to the City of Litchfield. We will renew the
contract yearly. If you have any questions, please call.
0„�_�
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126 Marshall Avenue North • Litchfield, Minnesota 55355 • (320) 693 -7201 —�
AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER
CITY OF LITCHFIELD
CONTRACT
WITH HUTSON
FOR SANITARY SEWER
CLEANING AND FLUSHING
Contract made this day of
199_, between the City of Litchfield,
a municipal corporation organized under the laws of the State of Minnesota, party of the first part
and the City of HUTCHINSON, a municipal corporation organized under the laws of the State
of Minnesota, party of the second part.
The parties recite and declare that:
1. That the parry of the second part desires to obtain sewer cleaning and
flushing service to its sanitary sewer lines at various locations within its
boundaries.
2. That party of the first part is willing to furnish such sewer flushing service
and cleaning to the extent and as provided by use of a Sewer Jet sanitary
sewer cleaning machine under the terms and conditions of this contract.
In consideration of the premises and of the mutual covenants and agreements herein
contained, and the performance thereof by the parties hereto, the parties agree as follows:
Section 1. The party of the second part shall furnish the water to be used for
flushing and cleaning services by either manually or automatically
operated sewer flushing and cleaning apparatus being in this
instance a Sewer Jet which is a high pressure sanitary sewer
cleaning machine.
Section 2. The party of the first part hereby agrees to furnish the Sewer Jet
cleaning machine and its personnel to operate it in the manner that
their judgments and conditions dictate; it being understood no
warranties, express or implied are made or apply to restoring or
maintaining the flow of the second parties sanitary sewer lines.
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• Section 3. The rates for the service rendered for such sewer flushing and
cleaning purposes by the Sewer Jet machine shall be $75.00 per
hour for each whole or fractional hour the machine is at the job site
with a minim fee for $150.00 to apply.
Section 4. Party of the second part do acknowledge and agree that their
sanitary sewer lines are in a condition satisfactory to withstand the
use of the sanitary Sewer Jet cleaning machine, and agree to save
and hold harmless the parry of the fast part from any claim or
liability which may arise from or through the parry of the second
part, and from persons, property and residences serviced by the
sanitary sewer lines of the parties of the second part.
Further the party of the second part agrees to indemnify the parties
• of the first part and its officers, agents and employees thereof
against all damages, costs or expenses in law or equity, including
attorney fees incurred, that may at any time arise or result from
damages to property or from personal injury by reason of or in the
course of performing any work in connection with this contract,
which damages or injuries are occasioned by any negligent act or
omission to act on the part of the parties of the fast part its servants,
agents or employees in consequence of use in or about the work of
any machine, article, or material supplied or installed under this
contract.
Section 5. After completion or cessation of the work in furnishing said services
a bill will be rendered to the party of the second part showing the
total for all services rendered which shall be due and payable within
thirty (30) days from its date.
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This Contract shall become effective on proper execution thereof by the parties with the
work to commence on or about the date upon which they may agree. This contract will
automatically expire on December 31st of the contract year.
IN WITNESS WHEREOF, the parties have executed this contract on the day and year
first above written.
[Q V a a 11 V 116111 y 101 w
By:
Mayor
By:
Finance Director
CITY OF HUTCHINSON
By:
Mayor
Un
City Administrator
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DATE: January 23, 1997
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Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is
hereby submitting its findings of fact and recommendation with respect to the aforementioned
request for a conditional use permit.
HISTORY
On December 17, 1996, Mr. Brian Cordes, Two-Way Communication, submitted an application for
a conditional use permit to move business to the Industrial/Commercial District (UC) and to
construct a 30'x 40' addition to the existing building located at 106 Erie St. A public hearing was
held at the regular meeting of the Planning Commission on Tuesday, January 21, 1997, at which
time there was no one present objecting to the request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the
Hutchinson Leader on Thursday, January 9, 1997.
3. The proposal is in conformance with the requirements of a conditional use permit.
RECOMMENDATION
It is the recommendation of the Planning Commission that the Conditional Use Permit for the
purpose designated is granted based on the findings set forth above noting staff recommendations
that relocation of utilities will be at owners expense and the addition is to be elevated one (1) foot
above the 100 year flood.
Respectfully submitted,
Dean Wood,
Chairman
Hutchinson Planning Commission
City Center
Parks & Recreation
Police Services
• III Hassan Street SE
900 Harrington Street SW
10 Franklin Street SW
Hutchinson. MN 55350.2522
Hutchinson, MN 55350 -3097
Hutchinson, MN 55350.2464
(320) 587 -5151
(320) 587 -2975
(310) 587.2242
Fax (320) 234 -4240
Fax (320) 2344240
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Far (310) 587.6427
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1 hereby certify that this surrey was prepared by me or under my direct supervision and that 1 am a duly Registered Land Surveyor under the laws of
the State of Minnesota. /ii Willard Pel•linen. Registration No. 9626.
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PELLINEN LAND SURVEYING Hutchinson, Minnesota. e __� n . p_„- A , , -L „�
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1 hereby certify that this surrey was prepared by me or under my direct supervision and that 1 am a duly Registered Land Surveyor under the laws of
the State of Minnesota. /ii Willard Pel•linen. Registration No. 9626.
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PELLINEN LAND SURVEYING Hutchinson, Minnesota. e __� n . p_„- A , , -L „�
RESOLUTION NO. 10807
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 6.07 OF ZONING ORDINANCE NO. 464
REQUESTED BY MR. BRIAN CORDES, TWO -WAY COMMUNICATIONS, TO RELOCATE
BUSINESS TO THE INDUSTRIAL /COMMERCIAL DISTRICT (I /C) AND CONSTRUCT A 30'X 40'
ADDITION TO THE EXISTING BUILDING LOCATED AT 106 ERIE STREET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
1►I� 1►
1. Mr. Brian Cordes, Two -Way Communications, has made application to the City Council for a
Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to move business to the
Industrial/Commercial Distrect (I/C) and to construct a 30'x 40' addition to the existing building located at 106
Erie St. with the following legal description:
LEGAL DESCRIPTION: Lot 1, Block 17, Townsite of Hutchinson
2. The City Council has considered the recommendation of the Planning Commission and
the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands,
existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the
effect of the use on the Comprehensive Plan.
3. The Council has determined that the proposed use will not be detrimental to the health, safety,
or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously •
depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent
of the Zoning Ordinance and the Comprehensive Plan.
The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth
above noting staff recommendations that relocation of utilities will be a owners expense and the addition is to
be elevated one (1) foot above the 100 year flood.
Adopted by the City Council this 28th day of January, 1997.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
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DATE: January 23, 1997
TO: Hutchinson City Council
FROM: Planning Commission
SUBJECT: CONSIDERATION OF SKETCHNARIANCE REQUESTED BY OLIVER
JOHNSON, LYNN TWP., REGARDING LOT DEPTH REDUCTION
The consensus of the Planning Commission is no recommendation since the request is
insignificant to the city at this point in time.
City Center Parks & Recreation
111 Hassan Street SE 900-Harrington Street SW
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097
Hutchinson, MN 55350 -2464
(320) 587 -5151 (320) 587 -2975
(320) 587.2142
Fax (320) 234 -4240 Fax (320) 2344240
Fax (320) 587 -6427
- Printed on recycled paper -
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We are trying to plat a lot on the back of our property.
The County says you should have an acre, which we have...
The County also states you should have 150.0 feet width. We have
twice the stated width - 303.0 feet. Now the problem is they want
a depth of 200.0 feet; we only have a depth of 142.0 feet.
We are asking for a variance so we may go ahead and develop this
lot. We would appreciate your support.
We are in the township of Lynn, and they are in favor of the
variance.
Thank you,
Oliver G. Johnson 40
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OL.tVE2 P,ND L�oL.oCZES �O1�t150tV
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HuYcKINSbN MNI. 5535
Beginning at a point 75 West and 1139.2 feet South of the N.E.
corner of Section 13 in Township 116 North of Range 30 West. Said
point being on the West right of way of State Trunk Highway 15
thence West 325.0 feet thence South 403.1 feet parallel to the
right of way of State Trunk Highway 15 thence East 325.0 feet to
the West right of way line of State Trunk Highway 15 thence North
403.1 feet along the West right of way of State Trunk Highway 15
to the point of beginning, being part of the East half of the
Northeast quarter of said Section 13, Township 116 North of Range
30 West.
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Minutes
HUTCHINSON PLANNING COMMISSION Pip , .
1. CALL TO ORDER 5:30 p M Tuesday, January 21, 1997 rr�ji'Q "'OP'R47101V
The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present:
Bill Arndt, Dave Westlund, Glenn Matejka, Bill Craig and Chairman Wood. Absent: Paul Ackland and Craig
Lenz. Also Present: Jim Marka, Director of Building, Planning and Zoning and Brenda Ewing, Planning
Coordinator.
2. CONSENT AGENDA
a) CONSIDERATION OF MINUTES OF REGULAR MEETING DATED DECEMBER 17, 1996
Mr. Matejka made a motion to approve the minutes dated December 17, 1996. Seconded by Mr.
Arndt the motion carried unanimously.
■ = ►
a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TWO WAY
COMMUNICATIONS TO RELOCATE BUSINESS TO 106 ERIE ST S.E.
Chairman Wood opened the hearing at 5:35 p.m. with the reading of publication # 4994 as published
in The Hutchinson Leader on Thursday, January, 9, 1997. The request is for the purpose of
considering a conditional use permit requested by Two Way Communications to relocate business
to the Industrial Commercial (I /C) District and to construct a 30' x 40' addition the existing building
• to 106 Erie St.
Mr. Marka commented on the request and the requirements in the I/C district. He explained the
parking requirements for service businesses as opposed to retail, stating this is a service business.
Mr. Marka also commented on the 30'x 40' addition to the existing building.
Brian Cordes, Two -Way Communications, stated he will be adding a 60' tower similar to the tower
the City Center. Jim stated the tower is permitted separately. Mr. Cordes explained the parking
needed for the business he stated the business is considered service not retail . He commented on
utilizing the handicapped entrance and garage stalls for parking.
Mr. Arndt made a motion to close the hearing, seconded by Mr. Craig the hearing closed at 5:40
p.m. Mr. Matejka made a motion to recommend approval noting staff recommendations. Seconded
by Mr. Arndt the motion carried unanimously.
4. OLD BUSINESS - In the interest of time, the Old Business item is postponed to the February meeting.
a) FOR YOUR INFORMATION - REVIEW SURVEY OF LOT DIMENSIONS FOR THE R -2
DISTRICT
5. NEW BUSINESS - In the interest of time, the New Business items were postponed to the February
meeting.
a) PRESENTATION BY JOHN RODEBERG, JIM MARKA AND BRENDA EWING OF
COMPREHENSIVE PLANNING IN REGARD TO ANNEXATION ISSUES, TRANSPORTATION AND
Hutchinson Planning Commission Minutes
January 21, 1997
INFRASTRUCTURE FOR THE CITY OF HUTCHINSON
•
b) YEARLY REVIEW OF THE COMPREHENSIVE PLAN
C) REVIEW OF MANUFACTURED HOME CODE CHANGES PROPOSED FOR AMENDMENT TO THE
ZONING ORDINANCE
6. COMMUNICATION FROM STAFF
a) Discussion of Sketch/Variance requested by Oliver Johnson, Lynn Twp., 2 mile radius
Jim Marka commented on the request which is a sketch at this point. He stated it would benefit the
City to have another home to service when the time comes. Mr. Marka explained the request is
insignificant to the City at this time and would recommend no recommendation. Mr. Matejka moved
no recommendation on the request, seconded by Mr. Craig the motion carried unanimously. The
access to the property will remain the same as presently accesses Highway 15.
b) Island View Heights Status
Jim reported there is a 'one stop shop" technical review scheduled for Monday, February 3, 1997.
He explained the intent of the development is housing for the'working class" . The twin houses will
have a market value of $90,000 to $150,000. Minutes from the informational residents meeting
be distributed in the February packets.
C) Faye /Seltz annexation
Jim explained that the annexation will be addressed through an orderly annexation agreement with
Hutchinson Twp.
There being no further business the meeting adjourned at 5:47 p.m.
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MEMO
O F F I C E
Date: January 28, 1997
To: Mayor & City Council
From: Marilyn J. Swanson, Administrative Secretary
The following two individuals have consented to appointments for a second term on the Senior
Advisory Board:
\J
► John Aul
► Teresa Hatten
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January 23, 1997
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Approving Request for Proposals (RFP's) for
Main Street (TH 15) Signal Improvements
•
Please find attached a letter from Keith Voss, District Traffic Engineer for Mn/DOT,
authorizing the City to design and supervise construction of left turn arrows on Main Street.
If approved, I will send out the RFP to several consultants to complete the design and
inspection work for us, and hopefully have contracts back to the Council no latter than the
second meeting in February. This would allow construction of the system immediately in
the spring.
Please note that the City cost will be based as noted in the letter. Based on the estimated cost
of $20,000 for construction and $10,000 for design and inspection, the City's share would
be approximately $13,000. This proposal expedites the completion of the project, potentially
completing the project months earlier than if the work was coordinated through Mn/DOT.
It will, however, require that the City pay for the project up front and then get reimbursed.
This was previously done on the TH 15 S/Lynn Road turn lane with very good results.
I recommend approving the RFP and moving ahead with the project as proposed.
cc: Gary Plotz - City Administrator
file: Main Street Traffic Control
•
City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(320) 587 -5151
Fax (320) 2344240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(320) 587 -2975
Fax(320)234-4240
- Printed on recycled paper -
Police Services
10 Franklin Street S W
Hutchinson, MN 55350 -2464
(320) 587 -2242
Fax (320) 587 -6427
C;
ENGINEERING SERVICES RELATED
TO THE CONSTRUCTION OF
MAIN STREET (TH 15)
SIGNAL MODIFICATION
(Addition of Protective Permissive Left Turn Arrows)
January 28, 1997
SUBMISSION DEADLINE: MONDAY, FEBRUARY 17, 1997
• City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(320) 587 -5151
Far (320) 2344240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(320) 587 -2975
Fax(320)234-4240
Police Services
10 Franklin Street SW
Hutchinson, MN 55350 -2464
(320) 587 -2242
Far (310) 587 -6427
Printed on recycled paper -
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REQUEST FOR PROPOSALS
Engineering Services related to the construction of MAIN STREET (TH 15) SIGNAL
MODIFICATION (Addition of Protective Permissive Left Turn Arrows)
The City of Hutchinson is proposing to modify the traffic signals at three locations in downtown
Hutchinson on Main Street (a.k.a. Trunk Highway 15). The work will be completed under a
proposed Cooperative Agreement with Mn/DOT, as noted in the attached letter from District
Traffic Engineer Keith Voss. As also noted in the letter, this project must be started well prior to
June 30, 1996 in order to secure funding. We would like to see all work completed as soon as
possible!
The City is proposing to modify the traffic signals at three locations on Main Street (1st Avenue
North, Washington Avenue, and 2nd Avenue South) by the addition of protective permissive left
turn signals for Main Street traffic only. It is expected that the signals would allow
approximately 3 cars to clear the intersection, then allow left turns to occur on the green ball if
there is a gap in traffic. •
SCOPE OF SERVICES
The Scope of Services shall include AU work required to complete signal modification design and
construction. It is expected that the Consultant shall complete all work in conjunction within the
requirements of the Minnesota Department of Transportation and the Federal Highway
Administration. The project work shall include, but is not limited to, the following:
► Complete Plans and Specifications to Mn/DOT Standards. As required, coordinate review
and approval of plans and specifications with Mn/DOT.
► Advertise for Bids in appropriate publications (Hutchinson Leader & Construction Bulletin).
The City will pay for publication fees.
► Help open and tabulate bids. Review and recommend award to City and Mn/DOT.
► Work with City and Mn/DOT to develop Cooperative Agreement.
► Following award to the Contractor, facilitate construction of the proposed modifications,
including all required and or /anticipated inspection and construction services. If desired, the
City will complete Payment Requests for submittal to the City Council based on quantities
supplied by the Engineer in coordination with the Contractor.
► Complete final project review and approval, and facilitate project close -out.
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Attached please find the plans for the most recent improvements to the traffic signals. Additional
information is available from Mn/DOT District 8 Traffic Engineer Keith Voss. He can be
reached in Willmar at (320) 231 -5195.
The tentative schedule is as follows:
RFP submittal deadline
Recommendation to Council/Contract Awarded
February 17, 1997
February 25, 1997
The remainder of the schedule shall be determined by the Engineer based on expected
requirements and deadlines. It is required that the project is awarded and work has started prior
to June 30, 1997. It is requested that the Engineer proceed with the work on the project as soon
as is practical.
The Consultant shall submit six (6) copies of the Proposal for Engineering Services by the date
noted on the cover.
1. Consultant's name, address, brief history, organizational structure and primary professional
disciplines.
2. Description of consultant's previous related work experience. The list shall include work
completed in the last two years, and should emphasize services directly related to the work
noted in the Scope of Services.
3. Names and resumes of personnel who will be assigned to the project. Resumes shall include
qualifications, experience and role in previous projects, as well as what capacity they will
serve on this project.
4. A list of proposed subconsultants or associates to be utilized, if any. Indicate the role the
subconsultants will play and the approximate percentage of total services they will provide.
5. The proposed total fees, including the type of contract for reimbursement. Please note the
requirements and procedures for addressing deletions, additions to the contract, or
termination of the contract.
6. A Project Schedule noting, at a minimum, expected dates for plans and specification
completion, bid opening, and work commencement and completion.
All information shall be submitted in a professional format. It is requested that extraneous •
information be excluded from the submittal. Any loose pamphlets must be attached to the
submittal or located in an attached pocket.
The final selection of a consultant will be made by the City Council based on the
recommendation of a Selection Committee. The evaluation criteria is proposed to be based on a
point system as follows:
ITEM
Previous related experience
POINTS
25
Capacity to perform work
(320) 234 -4240
(including proposed schedule, availability, staff assignment and experience)
25
Client references
25
Estimated cost of services
21
TOTAL POINTS POSSIBLE
100
The City reserves the right to modify the selection criteria prior to final selection.
GENERAL
Is additional information is requested prior to the submission deadline, all consultants will be •
sent clarifications to the RFP. This proposal may be modified or amended prior to then. Please
contact me if you have any questions or comments:
John P. Rodeberg, P.E.
Director of Engineering/Public Works
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350 -2522
Phone:
(320) 234 -4208
FAX:
(320) 234 -4240
e -mail:
jodeberg@ci.hutchinson.mn.us
40
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Mr. Jon Rippke, President
Bolton & Menk (Mankato)
515 North Riverfront Drive
Mankato, Minnesota 56001
Mr. Bob Green, Engineer
BRW Engineering/Planning
Thresher Square
700 Third Street South
Minneapolis, MN 55415
Mr. Scott McBride
OSM (Orr Schelen Mayeron)
300 Park Place Center
5775 Wayzata Boulevard
Minneapolis, Minnesota 55416 -1228
Mr. Curt Mayer, Marketing
SEH
. 3535 Vadnais Center Drive
St. Paul, MN 55110
Mr. Rick Brown
SRF Consulting Group, Inc.
One Carlson Parkway North
Suite 150
Minneapolis, MN 55447 -4443
Mr. Dick Sobiech
TKDA
1500 Piper Jaffrey Plaza
444 Cedar Street
St. Paul, MN 55101 -2140
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Minnesota
Department of Transportation
sox 766
2505 TRANSPORTATION ROAD
WILLMAR. MINNESOTA 56201
January 8, 1997
RECEIVED
John Rodeberg
Director of Engineering
City of Hutchinson
111 Hassan Street
Hutchinson, MN 55350
1997
CITY OF HU TCHIIVSOIy
(320) 231 -5195
Re: Signal modification for left turn arrows on Main street
Dear John:
I am agreeable to modifying the signals at 2nd Avenue S.,
Washington Avenue and 1st Avenue North to provide left turn arrows
for TH 15 traffic. I suggest protected permissive type of left
turn phase which would have less impact on traffic congestion that
protected left turn phase only. Protected permissive phasing will
display a left turn arrow for a limited time, then allow left turns
to occur on the green ball if there is a gap in traffic.
The most expedient way to get this done is by a cooperative
agreement where the City would design and supervise construction of
the signal modification and Mn /DOT will pay the City it's share of
construction and design costs. My rough estimate of construction
costs is $20,000. Mn /DOT would pay based on number of legs in each
intersection (50% for 2nd Ave S, and 1st Ave. N. and 75% for
Washington Ave.)
It would be preferable to start this project before June 30, 1997
in order to use money available in Fiscal Year 1997.
Enclosed are signal plans from 1992 for your information
If you have any questions, please feel free to contact me.
Sincerely,
Keith Voss
District Traffic Engineer
c Tom Behm
Nelrae Succio
0
C l
An Equal Opportunity Employer
0
ul
TO: Mayor Marhn Torgerson and City Council
FROM: Randy DeVries
DATE: January 22, 1997
RE: Final Payments on the Lease Agreement of Composting Equipment
The final payments on our compost mixer and compost bins are due. The Gehl Mixer final
payment is $3875.00 with Schramm Implement, and the composting bins are with Naturtech
Composting for $37,275.00. I recommend approval of both final lease buy -outs. Both the mixer
and the compost bins were budgeted for 1997.
0
Y A,
I
MEMORANDUM
E
TO MAYOR AND CITY COUNCIL
FROM WAGE COMMITTEE
RE 1997 PAY PLAN/WAGE ADJUSTMENTS
The Wage Committee co nsisting of 2 council reprwadatives and staff has met on several
occasions concerning the 1997 pay plan, attached as Resolution No. 10806.
The Committee recommends a 3.2% overall increase for 1997. This would include:
A 3% January general wage adjustment for all full time and permanent part time
employees, along with a pay grid change in the same amount.
2 The remainder of the 3.2% is directed at those below midpoint who are very low in their
ranges and who have had extraordinary performance. It continues the police step system
and new employee probationary adjustment.
Three positions are reclassified in the pay plan as noted ( *) on the classification
assignment table.
City Center
III Hassan Street SE
Hutchinson, MN 55350 -2522
(320) 587 -5I5I
Fax (320) 2344240
Parks & Recreation
900 Harrington Street SW
C
Hutchinson, MN 55350- 3097
()
(320) 587 -2975
Fax (320) 234-4240
(�
- Printed on recycled paper -
Police Services
10 Franklin Street S W
Hutchinson, MN 55350 -2464
(320) 587.2242
Fax (320) 587.6427
January 23, 1997
hlgenlpayp1aa3.op
RESOLUTION NO. 1080
RESOLUTION ADOPTING POSITION CLASSIFICATION
ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 1997
WHEREAS, the City Council has considered the existing classification of positions for the City of
Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Position Classification Plan is hereby adopted All positions covered
by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For
each position there shall be a title; and there -shall be shown examples of work which are illustrative of
duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance
of the work; and a statement of experience and training desirable for recruitment into a position
rMKOWN 1•• • 2l 203041.3 11 Lai ►
When a new position is created for which no appropriate description exists or when the duties of an
existing position are sufficiently changed so that no appropriate description exists, the City Council after
recommendation of the Human Resources Coordinator shall cause an appropriate job description -
specification to be written for said position
B, RE) MW OF PLAN.
As often as necessary to assure continued correct classification, the Position Classification Plan shall be •
reviewed by the Human Resources Coordinator and necessary adjustments recommended to the City
Council.
Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council
shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the
Council shall be the Position Classification Plan of the City.
Elements of the Plan. The Compensation Plan shall consist of
• �IR�4:
Each numbered pay grade in the basic table consists of a minim (Level 0 - 80%) rate, a
maxim (Level 8 - 120 %) rate, and a midpoint (Level 4 - 100 %) rate, in addition to intermediate
levels, shown on page 4.
The assignment table shall assign all of the various positions in the Position Classification Plan to
the appropriate pay grade, shown on page 3. •
(1 of 5)
2. Modification of Plan
The City Council reserves the right to modify any or all of the pay grades or position classification
assignments as set forth in said plan at any time.
Each position is assigned a pay grade. The normal beginning rate for a new employee will be the
minim rate. After satisfactory completion of twelve months probation, up to a five percent
increase will normally be granted, with the exception that such increase may be granted midway
through the probationary period (at six months) with the approval of the City Administrator.
Thereafter, consideration for performance increases will be given annually each individual
anniversary date. The City A dministrat or reserves the discretion to adjust individual rates within
the assigned pay grades based upon (a) a performance review and recommendation from the
department head, reflecting job performance over the preceding twelve months, and (b)
consideration of equity among departments. Consideration for market adjustment for all pay
grades will be made each January 1.
Each position is assigned a pay grade. The normal beginning rate for a new employee will be the
• minimum rate. After satisfactory completion of twelve months probation, up to a five percent
increase will normally be granted, with the exception that such increase may be granted midway
through the probationary period (at six months) with the approval of the City Administrator.
Thereafter, consideration for performance increases will be given annually each individual
anniversary date. The City A dministra tor reserves the discretion to adjust individual rates within
the assigned pay grades based upon (a) a performance review and recommendation from the City
Administrator or department head, reflecting job performance over the preceding twelve months
and (b) consideration of equity among departments. The Council will determine any performance
increase for the City Administrator. Consideration for market adjustment for all pay grades will be
made each January 1.
In Police Civil Service positions, the established starting rate for patrol officers shall be Grade X,
Level 2, followed by a probationary period of one year. After completion of probation, an
increase to Level 3 shall be granted Likewise, an increase to Level 4 shall be granted after
completion of two years employment, to Level 5 after three years employment and to Level 6 after
four years employment. Thereafter, consideration for performance increases will be given
annually each individual anniversary date, reflecting job performance according to specific criteria
over the preceding 12 months.
is
(2 of 5)
A dministrativ e licensed police department personnel shall be salaried, with salary subject to
periodic review by the Chief of Police, and any recommendation for performance adjustment
made to the City Administrator. Police department office, dispatch and school liaison personnel
shall be hourly and under merit plan. Consideration for market adjustment for all pay grades will
be made each January 1.
Ma ATI IMETT Mr TIM
Any market adjustment on January 1 of any year shall be separate and apart from the individual
anniversary increases.
a. Disciplinary Action For employees in any class, an additional consequence of disciplinary
action more severe than level a/oral reprimand, as defined in the city personnel policy, will be the
permanent loss of the January 1 market adjustment in the calendar year following such disciplinary
action. This will occur unless the director in charge and the city administra decide otherwise.
b. Market Conditions Notwithstanding any language to the contrary, the City Council retains
the right to deviate from the pay plan when, in the sole judgment of the City Council, market
conditions or other circumstances dictate such a decision.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following table is hereby adopted as the City Position Classification Assignment Table, to •
be reviewed from time to time, assigning the various positions in the Position Classification Plan to the
appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according
to job responsibilities at the discretion of the City Administrator and Human Resources Coordinator.
0
(3 of 5)
R
L-,j
I
Liq Store Cleric C(PT)
X Senior W Water Plant Operator
Park Maintenance Supervisor
II
Custodial Worker, W Water/
Police Patrol Officer
Fire/Street(PT)
H/SAL Recreation Specialist
III
Transit Dispatcher(PT)
XI Water Systems Supervisor
Senior Program Supervisor(PT)
Street Maintenance Supervisor
Liq Store Clerk B(PT)
Maintenance Operations Super
Police/School Liaison
IV
Receptionist- City
Intervention Officer
Center/Park&Rec(PT)
O/SAL Building Inspector
Motor Vehicle Clerk (PT)
Asst Recreation Director"
StreetMotor Pool Clerk(PT)
Human Resources/Transit Coord
Custodian- PolicdLibrary(PT)
Planning Coordinator
Building Dept Secretary
Forester
Acctg. Data Entry Technician
* Motor Vehicle Deputy Registrar
Custodian/Courier
* PRCE Coordinator
Custodian/Data Entry
F /SAL Assistant to City Engineer
V
Bus Driver
Information Services Coord.
Custodian/Boiler Operator
Rec Facilities/Operations Mgr
Liquor Store Clerk A
Liquor Store Manager
•
Parr Maintenance, General
Police Investigator
Police Sergeant
VI
Accounting Specialist(PT)
Fire Marshal(PT)
Wader Account Technician
E2/SAL Police Lieutenant
VII
Administrative Secy, Police
Secretary, Parks/ReclCom Ed
E/SAL -
Secretary, Planning Commission
Police Dispatcher(FIYPT)
D /SAL Dir Plen/ZonBldg Enforcement
Police Officer(PT)
* Dir W/WWater Operations
VIII
Secretary/Engineer
C /SAL Director of Finance
Personnel/Insurance Tech
Chief of Police
A dministra tive Secretary
Director Parks/Rec/Com Ed
Finance Technician
W/WWater Maint Technician
B /SAL Director Engineering
Police Dispatch Supervisor
A/SAL City Administrator
D{
Laboratory Technician
Water Plant Operator
Wastewater Plant Operator
Senior WWater Maint Tech
Cemetery Supervisor
•
Engineering Tech II
Equipment Mechanic
Park/Arena Maint Operator
(4 of S)
Street Equipment Operator
USAL
Community Services Coord(PT)
h4m)Pq 4.vAd PAYPLN97 •
GRADE LEVEL 0 LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 LEVEL IS LEVELS LEVEL 7 LEVEL 9
80 - MIN 85 90 95 100 - MID 105 110 115 120 - MAX
T 5.15
1
6.76
7.18
7.61
8.03
8.46
8.87
9.30
9.72
10.14
II
7.27
7.72
8.18
8.63
9.08
9.54
9.99
10.45
10.90
III
7.81
8.30
8.79
9.28
9.77
10.25
10.74
11.23
11.72
IV
8.40
8.92
9.45
9.97
10.50
11.02
11.55
12.07
12.60
V
9.03
9.59
1016
10.72
11.28
11.85
12.41
12.98
13.54
V!
9.70
10.31
10.92
11.52
12.13
12.74
13.34
13.95
14.56
VII
10.43
11.08
11.74
12.39
13.04
13.69
14.34
15.00
15.65
VIII
11.22
11.92
12.62
13.32
14.02
14.72
15.42
16.12
16.82
IX 11
12.06
12.81
13.56
14.32
15.07
15.82
16.58
17.33
18.08
X 1H
13.26
14.09
14.92
15.75
18.58
17.41
19.24
19.06
19.89
X I I G
14.59
15.50
16.41
17.32
18.24
19.15
20.06
20.97
21.88
XIU F
16.05
17.05
18.05
19.06
20.06
21.06
2206
23.07
24.07
(E2)
16.83
17.90
18.96
20.01
21.06
22.11
23.17
24.22
25.27
E
17.65
18.75
19.86
20.96
22.06
23.17
24.27
25.37
26.48
D
19.42
20.63
21.84
23.06
24.27
25.48
26.70
27.91
29.13
C
21.36
22.69
24.03
25.36
26.70
28.03
29.37
30.70
32.04
B
23.49
24.96
26.43
27.90
29.37
30.84
32.30
3377
35.24
A
25.84
27.46
29.07
30.69
32.30
33.92
35.54
37.15
38.77
•
This Resolution authorizes staff to change 1996 budget appropriations to reflect rate changes.
Adopted by the City Council this day of 1 1997
(This Replaces Resolution No. 10621
Marlin Torgerson, Mayor
ATTEST:
•
Crary D. Plotz, City Administrator
(5 of 5)
w Hutchinson Area Health Care
Mir MIR Hutchinson Community Hospital
•
Burns:NanorNursingHome • Dassel:WedicalCenter • WinstedFamily Practice Clinic
1095 Highway 15 South
Hutchinson, MN 55350 (320) 234 -5000
January 28, 1997
The Honorable Mayor Marlin Torgerson and
Members of the City Council
Hutchinson City Center
111 Hassan Street South
Hutchinson, MN 55350
Dear Mayor Torgerson and City Council Members
The board of directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on
January 24, 1997, considered requests from staff for the purchase of several capital expenditures. The
following will explain those requests and subsequent recommendations of the board.
The board received and discussed the results of a bid process for purchase of a second "Ultrasound
Imaging System" for our diagnostic imaging service at the hospital. The following is an excerpt from the
minutes of the meeting:
• `Ultrasound Imasins System The board reviewed the results of a recent bidding process for
purchase of an ultrasound imaging system. (See attached.) It was noted that the numbers of
ultrasound exams have increased from the manufacturer recommended 8 -10 per eight -hour shift to
10- l5 exams per shift. Staff have been accommodating increased requests from physicians to
'work patients in the schedule' by giving up their work breaks and lunch breaks. To meet
additional daily STAT requests, staff are currently rescheduling non - emergency exams to another
day, causing increased customer concerns.
"The equipment was budgeted for $130,000 in 1997. Three bids were received, with only two of
those bids meeting specificationsAcuson's Aspen at a bid price of $184,500 and Advanced
Technology Laboratories' HDI 3000 at a bid price of $149,445. Staff recommended the HDI
3000, which has an estimated payback of 0.58 years.
"Following discussion, motion was made by Myers, seconded by Black, to recommend to the
City Council the award of the bid to Advanced Technology Laboratories, Inc., in the amount of
$149,445. All were in favor. Motion carried."
Also considered at the meeting was a capital expenditure request for purchase of a video endoscopic
system. The following is an excerpt from that discussion:
' Video Endoscooic System Purchase The board of directors received and discussed the results
of recent bids for purchase of a video endoscopic system for use in the hospital's surgery service
area. The replacement system will be an upgrade from an outdated Flexible unit with eyepiece to
video, providing better visualization and making it easier for the surgeon to use.
• "Two bids were received, one from Olympus and one from Pentax. Following careful review of
the bids, it was noted that the low bidder ( Pentax) did not meet the general conditions or the
equipment specifications stated, and staff recommended rejection of the low bid. (See attached
analysis.)
A,
The Honorable Mayor Marlin Torgerson
and City Council Representatives
January 28, 1997
Page Two
•
"Following discussion, motion was made by Erickson, seconded by Slanga, to recommend that the
City Council reject the low bid for purchase of a video endoscopic system from Pentax for failure
to meet specifications and award the bid from Olympus Surgical at a bid price of $68,668. All
were in favor. Motion carried."
We would also like to call to your attention the decision of the board of directors to consider a
recommendation next month from staff for purchase of a replacement computer information system for
HAHC. Staff have been researching our organization's needs and available systems for some time. They
have now recommended HAHC negotiate exclusively with Medical Technology Systems ( "Meditech ") of
Boston, Massachusetts, for a new computer system. This system is likely to cost approximately S 1 million
in 1997 and an additional $1 million over the next two -to -three years as we begin to install various
applications. This contract will be considered at the board's February meeting and a recommendation will
be made to you at your second February meeting.
Thank you, in advance, for your consideration of these requests. Don Erickson will be able to address any
questions you may have regarding these items.
Sincerely,
H HINSON AREA HEALTH CARE
• Philip G. Graves
President
PGG:cs /lh
Attachment
r 1
LJ
0
HUTCHINSON AREA HEALTH CARE
VIDEO ENDOSCOPY SYSTEM BID OPENING DATE: December 17, 1996
0
pus
BIDS OPENED BY: Phil Graves. Ed Tusa Corrinne Schlueter
DATE: December 17, 1996 - 9:05 AM - Conference Room F
ADM HABIDSWIDARTHSYST.DOC
HUTCHINSON AREA HEALTH CARE
• CAPITAL EXPENDITURE REQUEST FORM (Single item in excess of $500.00 and depreciable life of
one year or more)
Cost Center
Cost Center
Number: 7280 Name: Ultrasound Date: 1 -16 -97
Capital Number:
Name: Ultrasound Machine
Description: Diagnostic ultrasound monitoring equipment capable of high definition imaging w th
Present System: Currentiv providing scanning service with one (1) ATL Mark 9 Ultrasound
Machine
Alternatives to Proposal: Work load justifies another machine Alternative would be to refer
patients to another facility- or contract with a mobile service to provide additional scanning services.
• Second shift has been considered but would require a Radiologist to be here
Rationale for Recommendation: The need exists for an additional machine Technologists are
doing from 10 to 15 scans per day. It is recommended that one tech do 8 - 10 scans per shift. This work
level leaves tittle room for add-on emergency exams Techs have been accommodating the physicians and
the patients by giving up their work breaks and lunch breaks to work STAT patients into the dail
schedule As of this date the daily schedule has no opening for the next 10 working days. The addition of
another OB /GYN physician will only add to an already full work load
Amount Budgeted: S 130.000.00
Proposed Purchase Price: S 149.445.00
If not budgeted, state budgeted equipment to be "traded" for requested capital equipment:
Manager/
Supervisor Signature
President Signature (required for purchases 55,000 or
• D &TA=g\UScap.do
ly
HUTCHINSON AREA HEALTH CARE
• Capital Expenditure for: Diagnostic Ultrasound Machine
Action Requested: Approval to request bids for an additional Ultrasound Machine
Background: Additional ultrasound work load has required that our techs do from 10
to 15 exams per 8 hour shift. Recommended that only 8 - 10 exams be
done. As of this date, ultrasound exams continue to be scheduled out
up to 10 days with no room allowed for add -on emergency exams.
Techs have been accommodating requests from the physicians for
working patients into the schedule by giving up their work breaks and
lunch breaks. To meet additional daily STAT requests, we reschedule
non - emergency exams to another day. Patients have voiced concern
about being rescheduled after they have already had to wait a number
of days to get into the schedule. Patients are not receiving appropriate
attention during the exams due to the need to rush through the exam to
get to the next patient. We are unable to do testing after 4pm because
of the need to have the radiologist available to view the exam before
the patient leaves.
• Strategic With such a tight schedule, we have to (1) reschedule some patients to
Consideration other days which interrupts their schedules, (2) postpone STAT work
by priority, (3) refer work to a mobile service, or (4) refer the patient to
another outside facility for testing.
Other Information: See attached graphs for work load analysis
Financial Impact: Approximate cost: $149,445.00
Payback: 0.58 years
Budgeted amount: $130,000.00
D&T:d=g\USmp2.D0C
•
16
• HUTCHINSON AREA HEALTH CARE
RADIOLOGY SERVICES
iii TRASOL'ND IMAGING SYSTEM PURCHASE RECOMMENDATION
Prepared by: Dan Pen - me, Diagnostics & Therapeutics Manager
Bids for the purchase of an Ultrasound I magin g System were opened on Wednesday, January 8,
1997. Two vendors submitted bids:
Advanced Technology Laboratories, Inc.: HDI 3000 $149,445.00
Acuson: Aspen @ $184,500.00
Acuson: 128XP g $119,000.00
A. Bid Specifications
The analvsis of the bids reveals that the Acuson Aspen Ultrasound System at the highest
bid of $184,500.00 does not include a specification for digital reconstruction zoom that re-
creates the magnified image, in Freeze mode, from the original digital ultrasound data,
does not do post processing of the Cineloop images; and only supports up to two
scanheads simultaneously. There was no mention of any options which would allow us to
bring this unit up to the bid specifications.
. Acuson also bid the 128XP Ultrasound Color Doppler hnaging System at a bid of
$119,000.00. This system does not operate within the frequency range as specified, does
not scan in a digital beam but converts the scan information into digital information, does
not have digital reconstruction zoom, only supports up to two scanheads simultaneously,
lists the electronic biopsy guidance lines as an additional $2,000.00 option, and does not
include an intracavitary probe. Based on information contained within the bid, this
equipment does not meet the bid specifications.
Advanced Technology Laboratories, Inc. HDI 3000 met all listed specifications except
one. ATL will only guarantee the availability of spare parts, repair service, and software
maintenance for a period of seven years after ATL ceases to manufacture the equipment.
The bid specification specified a period of ten years from the date of equipment
acceptance. We would recommend waiving this requirement.
The cost of the ATL HDI 3000 system is $35,055.00 less than the Acuson Aspen system.
Acuson's Aspen system did not meet all specifications, some of which are critical
specifications. Acuson's 128XP system falls far short of bid specifications in numerous
areas and they made no mention of whether they complied or not.
B. Warranty and Support Service
Both systems would be serviced through a regional servicing system. This system consists
of calling a customer service center. Both bidders guarantee one -hour telephone response
• times with Acuson guaranteeing 8 hour on -site response with ATL guaranteeing a 24 hour
11
• Ultrasound Imaging System Bid Evaluation - Pane 2
on -site response. Even though ATL has a longer on -site response time guarantee, they
guarantee a 100% up time system as compared to Acuson's 99% up time guarantee.
ATL's labor and travel service costs are less than Acuson's. Extended service contracts
are offered by both bidders with Acuson at a 5 year cost of $71,000.00 and ATL at a 5
year cost of $53,600.00.
C. Training
Both bidders agreed to requests for installation and training as per specifications.
Acuson's bid includes 2 days of intensive on -site training., ATL's bid included 3 - 4 days
of on -site training. It is extremely important that we have as much training as possible to
give the staff time to learn the system and time to develop questions during the training.
Acuson also included an extensive booklet of additional training seminars ranging from
$150.00 to $7000.00 per course. The ability to attend these seminars is not contingent on
the purchase of the Acuson system.
Based upon these justification: the Aspen's higher cost and inability to meet all specifications, and
the inability of the 128XP system to meet a number of bid specifications, it is recommended that
the Advanced Technology Laboratories, Inc. bid be accepted and the HDI 3000 Ultrasound
Imaging System be purchased from Advanced Technology Laboratories, Inc. at a cost of
• $149,445,00,
•
1"
0
HUTCHINSON AREA HEALTH CARE
Ultrasound Imaging System
0 0
BID OPENING DATE: January 8, 1997
BIDS OPENED BY: Phil Graves Dan Perrino Robyn Erickson Jacki Rossi Corrinne Schlueter
DATE: 1/8/97, 10:00 AM - Conference Room F
ADMW ABI DS'BIDULTRASOUND. DOC
BID BOND
BASE BID
OPTION
MAL
Siemens Medical Systems, Inc.
No bid received
NA
NA
NA
Corometrics Ultrasound
No bid received
NA
NA
NA
Diasonics
No bid received
NA
NA
NA
Acuson
5% Bid Bond
$184,500-
Aspen
$119,000 -
128XP
2) $12,000
3) $15,000
4) $ 2,000
5) $ 4,000
6) $10,500
Advanced Technology
Laboratories
5% Bid Bond
$149,445.
2) $12,000
3) $ 6,000
Northern X -Ray Company
No bid received
NA
NA
NA
BIDS OPENED BY: Phil Graves Dan Perrino Robyn Erickson Jacki Rossi Corrinne Schlueter
DATE: 1/8/97, 10:00 AM - Conference Room F
ADMW ABI DS'BIDULTRASOUND. DOC
OPEN -HOLD COUNCIL REPORT TUE, JAN 28, 1997, 11:47
AM
page 1
1976 IMPRO.BD
--------------------------------------------------------------------------------
ROBINSON APPRAISAL CO
APPRAISAL REPORT- HACK13ARTH LAN
$2,800.00
< *>
$2,800.00*
0 0
TIDS
JOHNSON, LEONARD G.
FEBRUARY PAYMENT
$812.76
< *>
$812.76*
1984 PARKING BDS
JUUL CONTRACTING CO
LETTING #10/ PROD# 96 -20
$5,700.00
< *>
$5,700.00*
1994 IMPRO CONST
S J LOUIS CONSTRUCTION INC
L4/94, EST #5
$46,426.07
< *>
$46,426.07*
1995 IMPRO CONST
OSM
PROFESS SERV -LUCE LINE TRAIL
$4,105.00
< *>
$4,105.00*
1996 IMPRO CONST
BRAUN INTERTEC CORP
CONCRETE TESTING
$54.00
OSM
PROFESS SERV -5TH AVE BRIDGE
$11,465.00
< *>
$11,519.00*
CAP.IMPRO.FUND
LARAWAY ROOFING INC
BANDSHELL ROOF REPLACEMENT
$3,023.00
LOGIS
DEC SERVICE
$2,665.77
< *>
$5,688.77*
CENTRAL GARAGE
ASPEN EQUIPMENT CO
HDLMP KIT, PLOW PLUG, CONN KIT
$434.66
BRANDON TIRE CO
TIRES, INSTALLATION
$1,315.14
CITY OF HUTCHINSON
JAN MEDICAL
$432.09
FORTIS BENEFITS
JAN LTD
$18.50
JERASEK MACHINE SERV
WASHER, NUTS, SCREWS, LABOR
- $271.99
L & P SUPPLY CO
KIT, O -RING, PICKUP /DELIVERY
$320.69
MN DEPT OF REVENUE
REAR WHEEL AXLE, SEAL
$59.67
MN MUTUAL LIFE
JAN LIFE
$6.93
PLOWMANS
REPAIRS TO 94 FORD EXPLORER
$555.07
SORENSEN FARM SUPPLY
REPAIR & MAINTENANCE SUPPLIES
$78.75
•
THILL TRACK & TRACTOR SERV
REAR WHEEL AXLE, SEAL
$929.00
TWO WAY COMM INC
RADIO REPAIR
$30.00
WELDING SYSTEMS INC
3/32 CRONAWELD
$287.56
WIGEN CHEVROLET CO
PARTS, LABOR- ENGINE REPLACE
$3,159.30
< *>
$7,899.35*
GENERAL FUND
AMERICAN RED CROSS
CSW BK
$11.67
AMSTERDAM
MAIL LABELS
$152.53
ANNIS, ELAINE
REFUND SENIOR TOUR- CHASKA
$20.00
BENNETT OFFICE SUP.
SERVICE CONTRACT
$53.29
BERGER PLBG & HTG
FAUCET, SUPPLIES, INSTALL
$157.20
BERKLEY RISK SERVICES
JANUARY SERVICE
$800.00
BLACK HILLS AMMUNITION
AMMUNITION
$319.00
BOELTER, GALE
REIMB FOR WATER HEATER
$85.00
BRANDON TIRE CO
MOUNT /DISMNT, PATCH
$9.50
BUSINESSWARE SOLUTIONS
MOUSE, LABOR
$567.20
CADD /ENGINEERING SUPPLY
INK CARTRIDGE
$87.71
CAMERA SHOP
DEVELOPE & PRINT
$11.51
CASH WISE
DRILL EXPENSES
$688.13
CELLULAR 2000
JAN SERVICE
$487.50
CHAMBER OF COMMERCE
1997 MEMBERSHIP
$96.00
CHEN, MEITING
REFUND - CANCELLED SWIM LESSONS
$24.00
CITY BUSINESS
SUBSCRIPTION RENEWAL
,564.00
CITY ENGINEERS ASSC OF MINNESO
1997 MEMBERSHIP DUES
$80.00
CITY OF HUTCHINSON
DEC FUEL
$37,222.38
COAST TO COAST
LOCKS
$49.64
COMM TRANSPORTATION
FEBRUARY LOAN PYMT
$700.00
COUNTY RECORDER
FILING FEES
$421.50
CROW RIVER AREA QUALITY COUNCI
JAN SESSION -MARY BETH SCHAUFLE
$5.00
CROW RIVER GLASS
PLEXI GLASS
$45.85
CROW RIVER VET CLINIC
DECEMBER CHARGES
$353.57
DAKOTA RAIL
PROP RENTAL FOR CHAMBER SIGN
$100.00
DEPT NATURAL RESOURCES
DNR REG FEES
$880.00
DEPT OF LABOR & INDUSTRY
SPECIAL ENGINEER
$10.00
DEPT OF PUBLIC SAFETY -OISM
CONNECT & OPERATION CHARGES
$390.00
r 1
J
OPEN -HOLD COUNCIL REPORT TUE, JAN 28, 1997, 11:47 AM
GENERAL FUND
0
i s
------------------------------- _
EARL ANDERSON ASSOC
ECOLAB PEST ELIM
EDAM
EIGEN, TRACIE
EMANS, AMANDA
ENVIRONMENTAL PROCESS INC
ERLANDSON, DAVID
ESCOM
FAMILY REXALL DRUG
FORTIS BENEFITS
GOVERNING
GRINA, LISA
HAGER JEWELRY
HALI -BRITE INC
HARRIS CONTRACTING
HEMMAH, LLOYD
HENKE, ROBERT
HENSEN, MARK
HILLYARD FLOOR CARE / HUTCHINSON
_HOME BAKERY INC
HUTCH COMM HOSPITAL
HUTCH CONVENTION &
HUTCH MEDICAL CENTER
HUTCH PLBG & HTG CO
HUTCH PUBLIC SCHOOLS
HUTCHINSON TEL CO
HUTCHINSON UTILITIES
INK SPOTS
INNOVATIVE KEYBOARD INSTRUCTIO
J.C.PENNEY CO
JACK'S UNIFORMS & EQUIPMENT
JENSEN &, NEIL J.
JERA13EK MACHINE SERV
JOES SPORT SHOP
JORGENSEN, SUE
K MART
KERR TRANSPORTATION SERVICES
KLOSS, TOM
LAKE SUPERIOR COLLEGE
LAW ENFORCE EQUIP
LEAGUE OF MN CITIES
LIQUOR HUTCH
LITTLE DUKES
LOGIS
LOHRENZ, CHERYL
MADSON, STEVEN
MAINTENANCE ENGINEERING
MARKA, JAMES
MCCLURE, JASON
MCGARVEY COFFEE INC
MCLEOD COUNTY TREASURER
MED- COMPASS
MERRILL, KENNETH B.
MINNCOMM PAGING
MINNESOTA MULTI HOUSING ASSN
MN CHIEFS OF POLICE
MN DEPT OF HEALTH
MN DEPT OF REVENUE
MN MUTUAL LIFE
MODERN MAZDA
MSPS
NORTHERN ELECTRIC CONST INC.
PLBG & HTG BY CRAIG
PLYMOUTH PLAYHOUSE
PRESBYTERIAL CHURCH
QUADE ELECTRIC
QUAST, GENISE
R&R SPECIALTIES INC
RIDER BENNETT EGAN & ARUNDEL
RYAN, DORTHY
SCHALL, GENELLE
SHOPKO
SOUTHWEST ICBO CHAPTER OF MN
STANDARD PRINTING
STAR TRIBUNE
TRI CO WATER COND
-------------------------------
ROAD SIGNES
JANUARY SERVICE
1997 MEMBERSHIP RENEWAL
HOURS WORKED- SKATING INST
HOURS WORKED- SKATING INST
PROFESS SERV -CITY HALL AIR
SUBSCRIPTION RENEWAL
1997 SOFTWARE MAINT FEES
PENCILS
JAN LTD
SUBSCRIPTION RENEWAL
REIMB- OFFICE SUPPLIES
PLATE & ENGRAVING
LAMP
MATERIALS, TRUCK, LABOR
REFUND- CANCELLED GOLF LESSONS
REFUND CLASS
REIMS- MEALS, LODGING -ICBO CONF
FOAMING CLEANER
2 DOX ASST
HEP B VACCINATIONS
DECEMBER LODGING TAX
PHYSICAL
LABOR
PRCE BROCHURE MAILING
JAN SERVICE
LMC DIVIDEND REFUND
BINDERS, PAPER
PIANO INSTRUCTIONS
CLOTHING PURCHASE
HOLSTER, MAC POUCH
FEBRUARY PYMT
UNPAIDS FOR 1996
PLAQUE
REFUND - OVERPYMT OF FEES
POLAROID FILM
PREEMPLOYMENT TESTING
MEALS, LODGING, GAS
REG -TOM KLOSS
NAME BARS
CLAIM FILED
LMC DIVIDEND REFUND
CAR WASHES
DEC SERVICE
REFUND - OVERPAYMENT VOLLEYBALL
REIMS- MEALS, PARKING
BULBS
REIMB - MEALS, LODGING -ICBO SHOW
REIMB - DEPARTMENT FOOTWEAR
COFFEE
DEED TAX, STATE DEED FEE
MEDICAL EXAMS, MAIL CHGS
REIMS -WAGE COMMITTEE LUNCH
JANUARY SERVICE
REG -STEVE PASCHKE
REG -STEVE MADSON
LICENSE RENEWAL
1997 SOFTWARE MAINT FEES
JAN LIFE- MATTSFIELD
IMPOUND TOW
REG -LARRY HUHN
JUMPER KIT
MARSH VALVES
DEPOSIT -44 +2 SENIOR TOUR
VIDEO - RESTORING JUSTICE
BULBS
REIMB -CROW RIVER QUAL COUNCIL
SPREADER CLOTH
PROFESS SERVICES
REFUND - CANCELLED SWIM CLASS
REFUND - CANCELLED FROM CLASS
CLOCK, BATTERIES
1997 MEMBERSHIP DUES
PAPER, PENS, CLIPS
NEWSPAPER SERVICE THRU 2/98
SALT DELIVERIES
page 2
________________ _ __ __
$251.29
$22.37
$160.00
$52.50
$70.00
$791.52
$64.46
$1,500.00
$29.81
$1,428.37
$15.00
$9.00
$41.63
$146.60
$476.20
$30.00
$20.00
$89.96
$443.86
$8.50
$106.00
$3,211.93
$267.00
$94.00
$979.13
$458.43
$71,927.71
R 92.15
16.00
$485.79
$218.29
$230.00
$97.58
$12.78
$50.00
$42.60
$34.00
$139.92
$375.00
$128.90
$627.30
$975.00
$60.12
$16,411.71
$9.00
147.85
306.39
$100.31
$83.50
$122.60
$26.65
$1,977.11
$42.08
$170.19
$150.00
$235.00
$208.50
$107.96
$543.06
i 175.80
170.00
100.00
$81.40
$100.00
$8.44
$73.44
$5.00
$28.54
$1,750.54
$13.00
$11.00
$8.82
$160.00
$22.38
$118.56
$100.64
•
OPEN -HOLD COUNCIL REPORT TUE, JAN 28, 1997, 11:47 AM
page 3
- -- ---
GENERAL FUND
-- -------- ------- -- -----
UNIFORMS UNLIMITED
--- ------------ ------ ---
SHIRTS, PATCHES
---------------
$155.80
-
UNITED BLDG CENTERS
SCREWS, LUMBER
$416.48
US POSTAL SERVICE
SR NEWSLETTER POSTAGE -FEB
$290.00
VFW POST 906
EMPLOYEE PARTY
VIKING OFFICE PRODUCTS
FILE FOLDERS
$ $969.50
183.90
VIKING SIGNS
SNOWMOBILE SIGNS
$303.52
VOSS LIGHTING
OUTDOOR FLOODLIGHTS
$78.92
WAL -MART
CREDIT DOUBLE PYMT #2220246
$77.77
WHITCOMB, TOM
MAGIC SHOW- EMPLOYEE PARTY
$50.00
XEROX
CREDIT
$751.67
< *>
$157,619.91*
HUTCH TRANS FAC.
CITY OF HUTCHINSON
WATER /SEWER THRU 12/31/1996
$601.44
HUTCH COOP CENEX
UNLEADED FUEL
$7,905.93
MCGARVEY COFFEE INC
COFFEE
$30.00
QUADE ELECTRIC
CLAMPS
$7.99
ROCHESTER MIDLAND
SANOR SPRINGTIME CONC SVC
$389.15
SCHMELING OIL CO
FUEL
$6,084.24
< *>
$15,018.75*
INSURANCE FUNDS
HUTCH COMM HOSPITAL
MAMMOGRAMS
$900.00
< *>
$900.00*
LIQUOR STORE
AMERI -COM
1997 ADVERTISING
$149.50
CDI OFFICE PRODUCTS LTD
DEC PURCHASES
$63.60
CITY OF HUTCHINSON
WATER /SEWER THRU 12/31/1996
$1,583.15
CITY OF HUTCHINSON- GENERAL FUN
PAYROLL 1/17/97
$8,059.36
ED PHILLIPS & SONS CO.
JAN WINE PURCHASE
$11,613.34
FORTIS BENEFITS
JAN LTD
$34.72
GRIGGS COOPER & CO
JAN LIQUOR PURCHASE
$34,667.22
JOHNSON BROTHERS LIQUOR CO.
JAN WINE PURCHASE
$31,254.13
K D U Z
1997 ADV CONTRACT
$2,576.88
KKJR
1997 ADV CONTRACT
$
LENNEMAN BEVERAGE DIST. INC
JAN BEER PURCHASE
3,723.30
LEO'S TRANSFER
JAN 1ST HALF FREIGHT
$1,108.85
LOCHER BROS INC
JAN BEER CREDITS
$17,978.91
MN MUTUAL LIFE
JAN LIFE
$13.02
PRO MAINTENANCE
STRIP, SEAL, WAX FLOORS
$592.14
•
QUALITY WINE & SPIRITS CO.
JAN LIQUOR PURCHASE
$7,655.21
STANDARD PRINTING
ENVELOPES
$339.98
TRIPLE G DISTRIBUTING INC
JAN BEER PURCHASE
$17,466.30
< *>
$141,456.49*
PUBLIC SITES
BARR ENGINEERING CO
PROFESS SERV -PED BRIDGE
$871.75
MCLEOD COOP POWER
2 ELEC HOOK -UPS
$1,600.00
< *>
$2,471.75*
RURAL F. D.
CITY OF HUTCHINSON
DEC FUEL
$54.51
< *>
$54.51*
WATER /SEWER FUND
AM.WATER WORKS ASSN
MEMBERSHIP RENEWAL
$100.00
BENNETT OFFICE SUP.
COPIER REPAIR, LABOR, TRAVEL
$153.58
CALIFORNIA COURT APTS
REFUND DOUBLE PYMT
27.96
CELLULAR 2000
JAN SERVICE
24.37
CHROMALOX
MOTOR KIT
$193.79
CITY OF HUTCHINSON
DEC FUEL
$4,972.08
D.P.C.IND.INC
TON CYL DIXIE, 150 LB CYL DIX
$63.00
DEVRIES, RANDY
REIMB- MEALS -MPCA SCHOOL
$8.72
DYNA SYSTEMS
DRILL BITS, PUNCH, COTTER
$219.73
ENVIRONMENTAL EXPRESS
FILTERS, PROWEIGH
$97.10
FEED RITE CONTROLS
FERROUS CHLORIDE, SHIPPING
$910.93
FORTIS BENEFITS
JAN LTD
$189.82
GOPHER STATE INC
DEC CALLS
$28.00
HANSON, SCOTT
REIMB -SNOW SHOES
$401.70
HARRIS CONTRACTING
NOV PREVENT MAINT
$1,055.00
HUTCH MEDICAL CENTER
DRUG TESTING
$15.00
HUTCHINSON UTILITIES
DEC ELEC
$879.79
JEFF'S ELECTRIC
MATERIALS, LABOR
$220.64
LANZ, JERRY
REIMB -MEALS COLLECTION SCHOOL
$43.93
LOGIS
DEC SERVICE
$4,976.96
r - I
L J
OPEN -HOLD COUNCIL REPORT TUE, JAN 28, 1997,
11:47 AM
page 4
----------------------------------------------------------------------------------------------------
WATER /SEWER FUND
MCNELLY GROUP
BASIC SYSTEMS LEASE- JANUARY
$42,600.00
MINNCOMM PAGING
JAN SERVICE
$27.16
•
MN DEPT OF REVENUE
MN MUTUAL LIFE
FILTERS, PROWEIGH
JAN LIFE
$6.11
$70.77
NALCO CHEMICAL CO.
NALCO 9909 FLOCCULANT
$4,968.22
QUADE ELECTRIC
DUCT SEAL
$2.08
RUST ENVIRONMENT
PROFESS SERV -COMP SANIT SEWER
$7,201.94
SAFETY WORKSHOP
REG -DOUG JOHNSON
$90.00
SANIFILL INC
LOADS 12/30 & 12/31/1996
$918.94
SCHRAMM IMPLEMENT
BOLT /SHEAR, LABOR
$4,211.92
TOTUSHEK TRUCKING
DELIVER REDUCER
$25.00
TWO WAY COMM INC
FLIP PHONE ADAPT, MAGMOUNT ANT
37.28
US FILTER /WATERPRO
HYDRANT DECAL
56.44
WEF
1997 MEMBERSHIP RENEWAL
$46.00
WELCOME NEIGHBOR
DEC LISTING
$60.00
WEST VIRGINIA UNIVERSITY
SHIP & HAND CHARGES
$2.90
YELLOW SPRINGS INSTRUMENT CO
PARTS & LABOR -PROBE
$298.40
< *>
$75,205.26*
$477,677.62*
•
•
IMMEDIATE PAY COUNCIL REPORT TUE, JAN
28, 1997, 11:47 AM
1 /11
page 1
_____________________________________________________________________
1997 IMPR. CONST
COUNTY TREASURER
____________
PROP TAXES OUTLOT A BLOCK 001
______ _______
$19.28
_ _ ____
< *>
EMPLOYEE
H.R.L.A.P.R.
$19.28*
ICMA RETIREMENT TRUST
&RAL
PERA LIFE INS CO.
CONTRIB
PERA - D.C.P.
$163.12
FUND
DEPT NATURAL RESOURCES
DNR REG FEES
$1,028.00
PUBLIC EMPLOYEES
MCLEOD COOP POWER
ELECTRICITY
$1,041.73
$118.50
WITHHOLDING TAX ACCT
MN DEPT OF REVENUE
SALESTAX
$1,353.71
FOLEY COUNTRY FLORAL
NATL TACTICAL OFFICERS
ASSC REG -LESS LETHAL INSTR COURSE
$176.00
$180.00
OFFICEMAX CREDIT PLAN
COMPUTER PAPER & RIBBON
$192.69
$30.00
< *>
EMPLOYEE
CONTRIB
$3,792.13*
$14,629.85
HOUSING REDEV
PLAMANN &, STEVE
SHINGLES
$1,254.16
$448.46
< *>
EMPLOYEE
CONTRIB
$1,254.16*
$150.00
LIQUOR STORE
MN DEPT OF REVENUE
1 /11
$770.00
PAYROLL FUND
AETNA VARIABLE LIFE ASS
CONTRIB
AMERICAN FAMILY INS CO.
$89.16
GREAT WEST LIFE INS. CO
EMPLOYEE
H.R.L.A.P.R.
1 /11
ICMA RETIREMENT TRUST
PERA LIFE INS CO.
CONTRIB
PERA - D.C.P.
$163.12
PRUDENTIAL
EMPLOYEE
PRUDENTIAL MUTUAL FUNDS
1 /11
PUBLIC EMPLOYEES
TEMPLETON INC
CONTRIB
WADELL & REED
$118.50
WITHHOLDING TAX ACCT
EMPLOYEE
CONTRIB
WATER /SEWER FUND
FOLEY COUNTRY FLORAL
MN DEPT OF REVENUE
CONTRIB
MN SECTION CSWPCA
• < *>
pis III "LIMM&I
MN DEPT OF REVENUE
CIG SALES TAX $40.72
$40.72*
CO. EMPLOYEE
CONTRIB
1 /11
$770.00
EMPLOYEE
CONTRIB
1 /11
$89.16
EMPLOYEE
CONTRIB
1 /11
$100.00
EMPLOYEE
CONTRIB
1 /11
$163.12
EMPLOYEE
CONTRIB
1 /11
$3,301.91
EMPLOYEE
CONTRIB
1/11
$118.50
EMPLOYEE
CONTRIB
1 /11
$52.02
EMPLOYEE
CONTRIB
1 /11
$180.00
EMPLOYEE
CONTRIB
1 /11
$30.00
EMPLOYEE
CONTRIB
1 /11
$14,629.85
EMPLOYEE
CONTRIB
1 /11
$448.46
EMPLOYEE
CONTRIB
1 /11
$150.00
EMPLOYEE
CONTRIB
1/11
$36,839.03
$56,872.05*
PLANT $26.63
02703585 $4,540.68
JERRY LANNZ $60.00
$4,627.31*
$66,605.65*
PAYROLL TAXES $7089.49
SEE ATTACHED LIST FOR ADDITIONAL WIRE TRANSFERS
•
01/27197
MEMO
• TO: CITY STAFF & BANK OFFICIALS
FROM: KEN MERRILL , FINANCE DIRECTOR
SUBJECT: WIRE TRANSFER
The following funds need to be wired - interest payments
0
February 1, 1997
Chase NYC ABA # 021 - 000 -021 to credit the account of Cede &
Co. clo THE DEPOSITORY TRUST COMPANY for Dividend Deposit
Account # 066 - 026776 OBI FIELD - PA 50317950
1990A G. O Medical Facilities
95,796.25
1990 G. O Taxable Medical Facilities
142,321.88
1990 Improvement Bonds
39,037.50
1991 Improvement Bonds
31,672.50
1992 Improvement Bonds
36,646.25
1993 Improvement Bonds
34,323.75
1994 Improvement Bonds
86,923.13
1995 Improvement Bonds
101,818.75
1995B General Obligation HATS
39,188.75
607,728.76
The following funds need to be wired - PRINCIPAL payments
Chase NYC ABA # 021 - 000 -021 to credit the account of Cede &
Co. c/o THE DEPOSITORY TRUST COMPANY for Redemption Deposi
Account # 066 - 027 -306 OBI FIELD - PA 50317950
1990 G. O Taxable Medical Facilities
75,000.00
1990 Improvement Bonds
225,000.00
1991 Improvement Bonds
150,000.00
1992 Improvement Bonds
185,000.00
1993 Improvement Bonds
160,000.00
1994 Improvement Bonds
295,000.00
1995 Improvement Bonds
75,000.00
1995B General Obligation HATS
65,000.00
1,230,000.00
(FAX of bond document must be made at same time for principal payment)
• MINUTES
HUTCHINSON EMPLOYEE SAFETY COMMITTEE
DECEMBER 19, 1996
Present: Chair John Arlt, Scott Hanson, Jim Ford, Dick Nagy, Tom Kloss, Mark Weis, Hazel Sitz
and Marilyn J. Swanson
Absent: Doug Johnson, Floyd Groehler, Eldon Barkeim, and Ron Carter
It was noted that no Employee Safety Committee meeting was held in November.
There was discussion regarding completion of the City Center evacuation policy as well as creating
a policy for the other City buildings.
Scott reported on the Safety First training presented by Lyle Loge for the water /wastewater
department. Other departmental safety training programs are as follows:
• Floyd - Video available
•
• Scott - AWAIR program by Chad Peterson
> Tom - Evacuation map for City Center; fire extinguisher training by Fire Marshal
A discussion followed regarding the required inspection of City fire extinguishers. It was reported
that Dan Steele is the Fire Department contact person.
John reviewed the responsibilities of the Safety Committee members and welcomed the two new
members, namely Scott Hanson and Mark Weis. He reported that certificates of recognition would
be presented at a later time to out -going members Doug Johnson and Gale Boelter. Hazel showed
the committee a draft copy of the certificate which was unanimously approved.
It was reported that the City has purchased a copy of the OSHA Compliance Manual, and it will be
on file in the City Center Library along with other safety materials.
Following discussion of wrap -up on the City Safety Manual, Hazel stated she would determine if
all affected employees had signed off on receiving a copy.
It was the general consensus of the committee that the safety booth was well received at the City
Health Wellness Fair. Therefore, the committee will plan to sponsor a booth in 1997. The
suggestion was made to distribute the left -over materials in the various employee break rooms.
•
SAFETY COMMITTEE - DECEMBER 19, 1996
Dick suggested the following 1997 planning ideas:
• CPR Training
• Refresher course for recertification every two years
• Respond could do training
• Certified people in Fire Department who could do training
• Establish Goals and Objectives for 1997
• Evaluate Safety Committee and its functions
• Respond check City first -aid kits to determine if properly supplied
and in compliance with OSHA
• Employee Right -to -Know
> Labeling
> Dangerous Chemicals
> Office Machine Inks
• Presentation on Stretching and Ergonomics -- Sandy Otto from Hospital
The next committee meeting will be held on the fourth Thursday of the month, January 23, 1997,
at 10:00 a.m. in the City Center Main Conference Room.
The meeting adjourned at 11:30 a.m.
•
•
J
Administrative Office
John M. Street an, Director Dioneedand
410 Fifth Street SW n
� D n A TC��
llmar, Minnesota 56201 -0327 �
Phone: (320) 235 -6106
Fax: (320) 235 -6106
Date: January 17, 1997
To: City and county admininstrators
From: John Houlahan
Re: Distribution of PLS's Automation Newsletterls
WILLMARPUBLIB@WILLMAR.COM
_997
City and county administrators are being asked to make copies of the enclosed automation
newsletter for their governing boards. Pioneerland Library System hopes this newsletter
will be useful for you and your governing bodies to keep up with the library system's
automation developments.
Thank you for your assistance with this distribution.
Sincerely,
s _
John Houlahan
'ON
•
PIONEERLAND LIBRARY SYSTEM'S
AUTOMATION NEWSLETTER
JANUARY 1997; VOLUME I
This informal communication will be sent periodically over the next 2 -3 years to inform
city and county officials; city and county administrators, members of Pioneerland Library
System and local library boards, and library staff on the development and implementation
of Pioneerland Library System's automation services, operations and products. Newsletter
will aim to keep information limited to one page.
Cities and Counties Approve PL.S ONLINE 2000 Payment Plans
Thanks and congratulations to all cities and counties for their financial support will make
automation a reality for the libraries and patrons in Pioneerland Library System service
area. 30 of 31 of Pioneerland Library System libraries have the funding to be automated
and Pioneerland Library System is optimistic that the 31 st one will also find funding. All
total 9 of 9 counties and 30 of 31 cities selected one of the three payment plans. The one
remaining city is seeking funding. The breakdown for the three options are: 2 counties
and 8 cities selected l year option; 6 counties and 20 cities selected 2 years; and 1 county
and 2 cities selected three years.
i
Installing Internet in Libraries Will Begin Soon
Over the next 3-4 months, Pioneerland Staff will be installing intemet services in all 31 •
libraries. First installation will take place in mid February with most installations taking
placing in March and April. Installation is contingent on vendors being able to fill
Pioneerland Library System and other Minnesota's schools and libraries' orders for
intemet and telecommunication equipment. Additionally, some telephone companies have
lacked the equipment to handle the projected intemet traffic. Local telephone companies
should complete their upgrades within the next 30 -60 days.
Internet Training Options Are BeingExplored
Pioneerland Library System is exploring various options of providing intemet training to
library staff. All head librarians will be required to attend the Feb. 14 workshop " You and
the Internet ". Staff also will be provided basic hands on instructions after intemet is
installed in their library and Pioneerland's intemet provider is developing an online
manual to guide library patrons and staff in using the intemet.
_Question Of The Week
Each issue will feature an automation question that we receive at PLS administrative
headquarters. This week's question comes from a city council member who asked on
January 17, "Will there be additional telephone charges for using internet."
Answer: Presently, grants from State of Minnesota and US WEST are picking up the
telecommunication's costs. State Legislature is being asked to continue this support over
the next biennium beginning on July 1, 1997. •
0
NEWS COLUMN
For Immediate Release
January 24, 1997
WELFARE REFORM IN MINNESOTA: STRIVING FOR SELF- SUFFICIENCY
ST. PAUL — The federal government passed a welfare reform bill that allows and
requires states more individual control over welfare programs. This legislative session,
we will need to adjust state and county welfare policy to the federal changes and continue
examining the best proposals targeted at ending the cycle of entrapment dependence.
• Welfare reform must reduce poverty and strengthen our families and children. Creating
stable, self- sufficient families cannot be done without proper incentives and well -
structured benefits. I am firmly committed to my belief that, " it ought to pay to work"
and we need to help people to self sufficiency.
The most successful welfare program to be considered by the Minnesota Legislature this
session, is based on the Minnesota Family Investment Program (MffM which has been
pilot tested with much success in eight counties. Although the up front costs are more,
MFIP has demonstrated the ability to nearly double the number of out of poverty,
employed recipients over traditional welfare provisions. The overall goal of'4FW, which
Is one I strongly support, is to help lift families out of the poverty- welfare trap by
expecting, supporting and rewarding work and helping them achieve self sufficiency.
This plan would use state funds and federal block grant funding to create the new
statewide MFIP. Federal block grants are available as a replacement for Aid to Families
with Dependent Children (AFDC) that will now be changed to "Temporary Aid to Needy
Families" (TANF).
—MORE-
0
• We must emphasize work In order to achieve self-sufficiency. Statewide MFIP would
require two -parent families to immediately meet work requirements while one- parent
families would have six months to meet requirements. Those who fail to meet the work
requirements would have their cash assistance level reduced by 25 to 35 percent.
• Recipients would continue to receive assurance until their income (earnings plus
assistance) reaches 120 percent of the federal poverty level or they have been In the
program for five years.
• Keeping families together and finding affordable child can are important elements of
a successful strategy to escape poverty. This proposal addresses this by removing rules
that make it hard for parents to stay together and guaranteeing child care help to
working families on assistance. State job finding assistance and on the job training will
also help recipients to severe a good job.
* Medical care is an important ingredient when considering welfare reform. Medical
Assistance will continue to be available for more low- income citizens who qualified
previously. As Minnesotans on MFIP work their way off welfare, they may be able to
take part in the Minnesota Care program which provides health insurance with
subsidized premiums based on income levels.
• To help prevent fraud and the "welfare- magnet" problem, new eligibility
requirements are included In this proposal. •
• Convicted drug offenders would have cash assistance replaced with vouchers for
specific services.
• People from out of state would not be eligible for 30 days and their benefits would be
limited to those available in their previous state of residency for one year. In addition,
the federal food stamp program will limit eligibility to some current recipients.
s Able - bodied adults, without children, who do not work at least 20 hours a week will
be allowed only three months of benefits in any three -year period.
We must continue to work toward breaking the link between welfare dependency and
poverty. Incentives that encourage work and self - sufficiency will replace barriers that
discouraged them under the old system. "Community" and compassion are not served
by a system that does not promote dignity and Independence. We will need the help,
support and cooperation of employers and the community to make these new initiatives
work.
I encourage anyone, with questions or comments on this issue, to contact me at 289 State
Office Building, 100 Constitution Avenue, St. Paul, MN 55155; (612) 2964344.
—30— •
• • •
12/30/96
HUTCHINSON UTILITIES COMMISSION
Ci
_- - -
_- .ASSETS___
_
UTILITY Ft-AHT - AT COST
LAND 6 LAND RIGHTS
DEPRE UTILITY PLANT
TOTAL UTILITY PLANT
f
-_LESS ACCUMULATED. DEPRECIATION --
TOTAL ACCUMULATED DEPRECIATION
CON STRUCTION IH_F'ROGRE88_- - -____ .
�J
TOTAL CONSTRUCTION IN PROGRESS
�i . - _.....
_- DO TAL - UTILITY PLANT DEFREC VALUE_
RESTRICTED FUNDS 6 ACCOUNTS
._ INVESTMENT .-SAS_ RESERVES
MEDICAL INSURANCE
BOND 6 INTEREST PAYMENT 1993
Z
BOND_. RESERVE 1993
CATASTROPHIC FAILURE FUND
TOTAL RESTRICTED FUNDS 8 ACCOUNTS
CURRENT 8 ACCRUED ASSETS
CASH IN BANK
INVESTMENTS_ &- SAVINGS _ACCOUNTS _ -
Ie'
ACCOUNTS RECEIVABLE
INVENTORIES
_PR£PAIL INSURAN4F.
-'
MISC - ACCOUNTS RECEIVABLE
TOTAL CURRENT 8 ACCRUED ASSETS
DEFERRED CHARGE
'LI
BOND DISCOUNT 1993
_T07ALREFE13'RED_CHARGE.- - --
x
-_
TOTAL ASSETS
- -- --- - - -
is
BALANCE SHEET
NOVEMBER 30, 1996
PAGE
xxxxTOTALxx xx
891,734.75
5 2.969,811. 52
53,361,546.27
-(18,898,163_52) - _..
(18,898,163.52)
4 1..597.00 -
571,597.00
i00,000.00
319,687.25
-- i ,382_320. 80 - . --
750,000.00
3,317,433.80
1,980, 600.49
__ _641.456.98
1,733,959.74
1,036,137.65
s 6 678.5
107.42
- - -- - 3, 448, 940.37
151,594.69
_- _ - -- 4 1_594_.62_._
43,952,948.61
I
12/30/96 HUTCHINSON UTILITIES COMMISSION!
BALANCE SHEET
NOVEMBER 30, 1996
PACE 2
* * * * TOTAL * * * *
_MUNICIPAL_EQUITY- &_LIABILITIES .-
MUNICIPAL EQUITY
MUNICIPAL EQUITY
UNAPPRO RET AINED EARNINGS_
TOTAL MUNICIPAL EQUITY
TOTAL MUNICIPAL EQUITY & LIAB
28,894,611.41
94+ -.3 9----
29,835,644.80
12,250,000.00
250.000-
100,000.00
1,047,946.92
319,793.02
150,332.53
95,107.95
1.- 97292-
83,060.00
28,912.38
43,952,948.61
LONC._ L IABILI-TIES -WT OF - -
CURRENT MATURITIES
1993 BONDS
TOTALLONG -XERM LIAB ILITIES-_ _
CONSTR CONTRACTS & ACCTS PAY RETAIN
AC CRUEIZ EXPENSE -.. RETAINAGE -- - _
TOTAL CONSTRUCTION & ACCTS PAY
_. CURRENT_ & ACCRUE2 LIABILITIES - -__
ACCOUNTS PAYABLE
INTEREST ACCRUED -
- --
ACCRIEO_PAYROLL -- __ _
ACCRUED VACATION PAYABLE
ACCRUED MEDICAL FUND
AC CRUED_REC_PAYMEN7 -__
CUSTOMER DEPOSITS
OTHER CURRENT & ACCRUED LIABILITIES
TOTAi CURRENT ACC RUED L I AR
28,894,611.41
94+ -.3 9----
29,835,644.80
12,250,000.00
250.000-
100,000.00
1,047,946.92
319,793.02
150,332.53
95,107.95
1.- 97292-
83,060.00
28,912.38
43,952,948.61
• 12/30/96 HUTCHINSON UOTIES COMMISSION PAGE 1 0
INCOME STATEMENT
OPERA TING REVENUE
SALES - ELECTRIC ENERGY
SALES FOR RESALE
--
---NET INCOME. FROM OTHER _S ROES - __ --
SECURITY LIGHTS
POLE RENTAL
_ SALES - GAS -- - _ -- -- - _
TOTAL OPERATING REVENUE
STATEMENT OF INCOME & EXPENSES
NOVEMBER 30, 1996
PREVIOUS CURRENT BUDGETED
YEAR TO DATE YEAR TO DATE YEAR TO DATE
BUDGET ANNUAL
DEVIATION BUDGET
10,166,513.08
10,111,986.81
10,047,600.00
64,386.81
11,000,000.00
40,656.00
324,040.00
100,000.00
224,040.00
100,000.00
- _41,622.32
—5 0.418.35.
- -- e 9.440.00- -
-- 778_35-
a-_,4 A 00.00 --
10,619.00
U1,Si4.50
12,740.00
(925.50)
14,000.00
1,293.25
3,067.75
4,000.00
(932.25)
4,000.00
-4. 428, 063.05.__—
5,i77.549.02--
A ., 900,300_00 --
- 277.,249.02 - --
5,600,000.00-
14,688,766.70
15,678,876.43
15.114,280.00
564,596.43
16,772,000.00
_ _-- OPERATING EXPENSES
PRODUCTION OPERATION
1,015,990.25
986,553.76
1,068,812.10
82,258.34
1,160,015.00
PRODUCTION MAINTENANCE
228,137.44
665,590.53
296,3i0.00
(369,280.53)
303,500.00
_ PURCHASED—POWER---------- .- - - - -
-- - -- 3,163,781.05.-
_2,523,136-24
1.735,990_00__
1788,046_24)
" 099.650,00 --
- TRANSMISSION OPERATION
95.82
.00
.00
.00
3,400.00
TRANSMISSION MAINTENANCE
11,740.79
21,335.15
24,940.00
3,604.85
29,000.00
ELECTRIC DISTRIBUTION_ OPERATION
_- .209,661.3i___—
195,377.80__ _
1 97,2-76-"
i, 898.20—
2-17.000.66-
ELECTRIC DISTRIBUTION MAINTENANCE
129,683.23
162,504.57
142,485.00
(20,019.57)
150,900.00
_
MFG GAS PRODUCTION OPERATION
375.30
710.09
425.00
(285.09)
1
_ MFG_GAS PRODUCTION_ MAINTENANCE- _---
--. --_ 703.73 --
_ _464_z5 __
000.00_
PURCHASED GAS EXPENSE
6,494,608.06
6,637,391.62
7,391,682.i0
754,290.48
7,960,790.00
_
GAS DISTRIBUTION OPERATION
217,413.41
206,299.43
206,875.00
575.57
226,000.00
_
-_GAS DISTRIBUTION MAINTENANCE
31,iO5_OB -_
40,260..39-
- - 45,170,00- - -
-- - A.909.O
—4 9,400.00 -
CUSTOMER ACCOLNITING 6 COLLECTIONS
186,781.04
188,839.01
179,892.00
(8,947.01)
198,800.00
ADMINISTRATIVE 6 GENERAL EXPENSES
1,363,065.78
1,202,735.30
1,301,191.02
98,455.72
1,473,056.00
T_--- DEPRECIATION ._ - - -_ - -- .--
- - - - -- 1,594,998.
1.331,385.00 -.
- Lb46�800.D0
315, - 415.00
! r 79A- ,000.00-
-- TOTAL OPERATING EXPENSES
14,648,161.19
14,162,583.84
14,238,948.22
76,364.38
15,664,511.00
_ OPERATING - INCOME
40,605.51 _U,
516,292.59_ - -
-- 875,331_78- . -. -
-- - 640,940.81----
i.- 107,489.00-
OTHER INCOME
_ -- E THER —NET -- _ -- --_-- __ --
- - - --- - ..75,262.04
_92,536.74
49 4 y 600.00-
_ X27..063.26)
- 125.000_00-
INTEREST INCOME
186,278.02
195,330.09
193,200.00
2,130.09
210,008.00
_
MISC INCOME
43,660.25
59,020.30
28,700.00
30,320.30
28,700.00
_
G AIN ON DISPOSAL
.00.
_ _oe _
.____. _. -.00 --
00 --
- - - - -- 1 500 -06 --
_
MISC INCOME - GAS
214,495.24
311,610.63
339,700.00
(28,089.37)
395,000.00
_
TOTAL OTHER INCOME
519,700.55
663,497.76
686,200.00
(22,702.24)
760,200.00
- OTHER EXPENSES
-_ DEPLETION - GAS WELLS
.00
.00
.00
.00
125,000.00
- _MISC -EXPENSES-- __ -_
65,907.93 --
__S7,662_
_- .69,640.00 --
- 11H,022- 05) - --
- 7 ' 000 -08-
_
INTEREST EXPENSE
602,257.58
588,594.91
588,067.50
(527.41)
640,875.00
_
TOTAL OTHER EXPENSES
668,165.51
676,256.96
657,707.50
(18,549.46)
837,875.00
CONTRIBUTION TO CITY
487,500.06
562,500.00
621,000.00
58,500.00
675,600.00
_
TOTAL CONTRIBUTION TO CITY
487,500.00
562.500.00
621,000.00
58,500.00
675,000.00
NON- OPERATING INCOME
(635,964.96)
(575,259.20)
(592,507.50)
17,248.30
(752.675.06)
- -NET. INCOME - _.(595,359.45) __ 941,033_39..____ __ 282,824.28 - ._._-- 658,209.11 354,814.00