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cp02-25-1997 cFEBRUARY SUNDAY MONDAY TUESDAY 1997 -23- -24- -25- Noon - Hutch. Safety Council HUTCHINSON Meeting at American Legion CITY CALENDAR 3:00 p.m. - Utilities Commission Meeting at Utilities WEEK OF 7:30 p.m. - Airport Commission 5:30 p.m. - City Council Meeting at February 23 to March 1 Meeting at Airport Lobby City Center Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -26- -27- -28- -1- CONFERENCE /SEMINAR/ 10:00 a.m. - Directors Meeting in VACATION Staff Conference Room 5:30 p.m. - Tree Board Meeting at Marquette Bank Conference 2/24 -28 - John Rodeberg (V) Room 2/26 -28 -Larry Huhn (C) 2/27 - Cal Rice (C) C = Conference S = Seminar V = Vacation • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 25, 1997 CALL TO ORDER - 5:30 P.M. 2. INVOCATION - Rev. James Devorak, St. Anastasia Catholic Church PRESENTATION OF PLAQUE OF RECOGNITION: ► TIM MILLER 3. CONSIDERATION OF MINUTES MINUTES OF REGULAR MEETING OF FEBRUARY 11, 1997 Action - Approve as presented - Approve as amended 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS FINANCIAL /INVESTMENT REPORT - JANUARY 1997 2. PLANNING COMMISSION MINUTES OF JANUARY 21, 1997 • 3. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF JANUARY 2, 1997 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF DECEMBER 17, 1996 5. HUTCHINSON AREA HEALTH CARE EXECUTIVE COMMITTEE MINUTES TES OF JANUARY 14, 1997 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 10812 - RESOLUTION FOR PURCHASE 2. ORDINANCE NO. 97 -188 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING A FRANCHISE TO J. W. HANSON CONSTRUCTION COMPANY, INC. AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (FIRST READING AND SET SECOND READING FOR MARCH 11, 1997) (3) RESOLUTION NO. 10813 - RESOLUTION REQUESTING OPTION FOR LOCAL REFERENDUM ON LOCAL SALES TAX TO FINANCE ECONOMIC DEVELOPMENT (c) DELINQUENT WATER AND SEWER ACCOUNTS • CITY COUNCIL AGENDA - FEBRUARY 25, 1997 (d) 1997 LAND USE MAP WITH APPROVAL OF PLANNING COMMISSION Action - Motion to approve consent agenda (e) TEMPORARY ON -SALE LIQUOR LICENSE APPLICATION FOR HUTCHINSON ELKS INC 42427 ON MARCH 30, 1997 (I) CLUB LIQUOR LICENSE > HUTCHINSON ELKS INC. #2427 > VFW #906 (g) ON -SALE INTOXICATING MALT LIQUOR & WINE LICENSE FOR BAVARIAN HAUS Action - Motion to approve consent agenda y 190 ki I RRIERM 1►1 �I. .1 • . 1►1 • • 8. NEW Bile (a) CONSIDERATION OF AUTHORIZATION TO PURCHASE TRANSIT VEHICLE • Action - Motion to reject - Motion to approve purchase (b) CONSIDERATION OF REQUEST FROM MINNESOTA DEPARTMENT OF PUBLIC SAFETY TO EXTEND LEASE AGREEMENT WITH CITY FOR DRIVER EXAM STATION LOCATED IN CITY CENTER COUNCIL CHAMBERS Action - Motion to reject - Motion to approve lease agreement extension (c) DISCUSSION OF CITY PERMIT FOR CHRISTMAS TREE SALES Action - (d) CONSIDERATION OF PURCHASE OF COMPUTER INFORMATION SYSTEM FOR HUTCHINSON AREA HEALTH CARE Action - Motion to reject - Motion to approve purchase (e) CONSIDERATION OF RETIRING DEBT FOR BURNS MANOR NURSING HOME Action - Motion to reject - Motion to approve 2 0 • CITY COUNCIL AGENDA - FEBRUARY 25, 1997 (f) CONSIDERATION OF MEMBERSHIP IN COALITION OF GREATER MINNESOTA CITIES Action - Motion to reject - Motion to approve 9. MISCELLANEOUS (a) COMMUNICATIONS 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENT (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds I"U NRIu� UI"i • 40 3 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 11, 1997 The meeting was called to order at 5:30 p.m. by Mayor Torgerson. Present: Mayor Marlin Torgerson, Council Members Bill Craig, Kay Peterson, and Don Erickson. Absent: Council Member John Mlinar. Also present: Finance Director Kenneth B. Merrill, City Engineer John Rodeberg, and City Attorney G. Barry Anderson. The invocation was given by the Reverend James Devorak. PRESENTATION OF PLAQUE OF RECOGNITION: ► DR DENNIS MURPHY The Mayor presented Dr. Murphy with a plaque of recognition for serving on the Hutchinson Area Health Care Board. PRESENTATION BY BOY SCOUT TROOP #246 ► PROCLAMATION DECLARING FEBRUARY 22 AS LORD BADEN- POWELL DAY The Boy Scout Troop #246 and several Girl Scouts appeared before the City Council while the Patrol Leader presented a reading on scouting m honor of Robert Baden - Powell, the founder of Boy Scouts and Girl Scouts. In response, Mayor Torgerson read a Proclamation • declaring February 22, 1997 as "Lord Baden - Powell Day." 3. MINUTES The minutes of the regular meeting of January 28, 1997 were approved as amended. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JANUARY 1997 2. AIRPORT COMMISSION MINUTES OF JANUARY 27, 1997 3. LIBRARY BOARD MINUTES OF JANUARY 27, 1997 (b) RESOLUTIONS AND ORDINANCES -- NONE (c) SNOW REMOVAL PERMIT FOR THOMAS J. PRIEVE, DBA PRIEVE LANDSCAPING (d) APPOINTMENTS TO SENIOR ADVISORY BOARD ► JOHN AUL ► TERESA HATTEN (e) APPLICATION FOR TEMPORARY SUNDAY ON -SALE LIQUOR LICENSE . FOR AMERICAN LEGION POST 96 ON FEBRUARY 16, 1997 N CITY COUNCIL AGENDA - FEBRUARY 11, 1997 • (f) SUPPLEMENTAL AGREEMENT NO. I FOR SOUTH GRADE ROAD (LETTING NO. 5/PROJECT NO. 96 -07) (g) CONTRACT WITH SRF CONSULTING FOR TRANSPORTATION STUDY (MN/DOT & COUNTY PARTNERSHIP PROJECT) Following the request from Rodeberg to withdraw items (f) and (g), motion was made by Erickson, seconded by Peterson, to approve the consent agenda excluding (f) and (g). Motion unanimously carried. • • (a) CONSIDERATION OF ADVERTISING FOR ENGINEERING/PUBLIC WORKS PERSONNEL POSITIONS Following a presentation by Rodeberg and discussion, motion was made by Craig, seconded by Peterson, to approve advertising the positions. Motion unanimously • carried. (b) CONSIDERATION OF ADVERTISING FOR BIDS FOR BUDGETED REPLACEMENT VEHICLES AND EQUIPMENT During discussion it was noted that bids would be obtained for the following vehicles or equipment: ► One new 1997 aerial lift/material handler truck ► One new 1997 front -end loader, 3 -yard machine ► One new 1997 mini -van One new 1997 truck, '/z -ton, 2 -wheel drive Motion was made by Erickson, seconded by Craig, to approve advertising for bids. Motion unanimously carried. (c). CONSIDERATION OF COMMERCIAL LOAN DELINQUENCY CHARGE PROCEDURES Following discussion, motion was made by Craig, seconded by Peterson, to approve a late charge on delinquent loans from HCDC. Motion unanimously carried. (d) CONSIDERATION OF COMMERCIAL LOAN FEES Following discussion, motion was made by Craig, seconded by Peterson, to approve the HCDC commercial loan fees. Motion unammously carried. • • CITY COUNCIL AGENDA - FEBRUARY 11, 1997 alsoff ul :.►l • (a) COMMUNICATIONS FROM TOM WHELAN, DB /A HUTCHINSON FIRE- PLACE, INC. Whelan requested approval to bum two or three woodbuming stoves/pellet stoves/ com burning stoves on Second Avenue during the store's grand opening promotion scheduled the week of February 17 -22, 1997. Following discussion, motion was made by Craig, seconded by Peterson, to approve the request with direction to the City Attorney to write an agreement stating that the demonstrations would be terminated and objects removed if there were any safety hazard concerns by the Police Department or Fire Department. Motion unanimously carried. (b) COMMUNICATIONS FROM FINANCE DIRECTOR KENNETH B. MERRILL Merrill commented on a meeting held last week with the State and County regarding reimbursement funding for snow removal costs which was available through the Infrastructure Support Program. He recommended that the City apply for disaster recovery funding and submitted Resolution No. 10811. Following discussion, motion was made by Peterson, seconded by Erickson, to • approve the application and to adopt Resolution No. 10811. Motion unanimously carried. (a) VERIFIED CLAIMS Motion was made by Craig, seconded by Peterson, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. There being no further business, the meeting adjourned at 6:05 p.m. • 'CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease A GNMA with fixed maturity but has a call date of 8/12/97 — Federal Home Loan Mtg Corp w/ Boating rate (floor of 5.0 %) • (1) CMO has been repaid in full 6f7195 (2) Value is as of 6/30196 Amount rr �� r • rrr rr rr � rr rrr �r �r rrr �r r� rrr �r rr rrr �r . . rr rrr �• .•r rrr rr rr rrr rr rr rrr r� .rr rrr rr rr rrr rr •rr rrr rr rr rrr rr •r� rrr �r •rr rrr r� rr rrr rr rr rrr rr rr rrr rr $8,069,141.61 � -14 (- 1) CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 25- Feb-97 JANUARY 1997 • Date Date Interest Of Of Institution Description Rate Purchase Maturity TREAS BONDS 644136 7.18% 12/12/91 2/15/2001 TREAS BONDS 644137 7.13% 12!12191 10/15/98 Smith Barney GNMA 865M7 7.000% 2/15193 8/1212002 Smith Barney 313400 S H 7 5.00% 12!30/93 03/10/00 Prudential pool 336914 7.226% 1231 96 0201 2026 Expected life 6.2 years Smith Barney Fed Home Loan 6.750% 01 0397 01 0302 Prudentail pool 336399 7.270% 1231 96 0201 2026 Expected life 4.1 years Citizens, Marquette 4.00% 04/25/96 06/01/2001 Firstate, First Minnesota Prudential Fed Home Laon 7.50% 10/31/95 11/06/00 Smith Barney FNMA 6.09% 12/19/95 12/19/00 Smith Barney FNMA pass thru 7.50% 12/20/95 06/01102 REPAYMENT First Federal 411239052 5.400% 01/23/97 0529/97 Firstate 371 6.65% 05/16196 05/15/97 First Federal •First 411239045 5.850% 1122196 0626/97 Federal 411239060 5.800% 0523196 0220/97 First Federal 411239037 5.850% 0822196 0326197 Firstate 155 5.70% 10/10/96 03/13/97 Firstate 246 5.70% 10/10/96 06/12/97 Firstate 183 5.70% 10/10/96 04/10/97 Marquette 1847'0874 5.450% 11/14/96 05/15/97 Marquette 1847'01215 5.450% 11/14/96 06112197 Marquette 18470'873 5.850% 12/12/96 06/12/97 Firstate 1847000000566 5.90% 12/12/96 12/11/97 Citizens Bank 29807 6.000% 2113197 8 /18/97 'CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease A GNMA with fixed maturity but has a call date of 8/12/97 — Federal Home Loan Mtg Corp w/ Boating rate (floor of 5.0 %) • (1) CMO has been repaid in full 6f7195 (2) Value is as of 6/30196 Amount rr �� r • rrr rr rr � rr rrr �r �r rrr �r r� rrr �r rr rrr �r . . rr rrr �• .•r rrr rr rr rrr rr rr rrr r� .rr rrr rr rr rrr rr •rr rrr rr rr rrr rr •r� rrr �r •rr rrr r� rr rrr rr rr rrr rr rr rrr rr $8,069,141.61 � -14 (- 1) JANUARY 1997 CITY OF HUTCHINSON FINANCIAL REPORT - 1996 JANUARY ENTERPRISE FUNDS REVENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCEPERCENTA • JANUARY DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 55,863.36 55,863.36 770,000.00 714,136.64 7.3% WINE SALES 17,351.77 17,351.77 290,000.00 272,648.23 6.0% BEER SALES 80,472.06 80,472.06 1,380,000.00 1,299,527.94 5.8% BEER DEPOSIT (444.80) (444.80) 0.00 444.80 0.0% MISC. SALES 5,723.80 5,723.80 118,000.00 112,276.20 4.9% LOTTERY SALES 758.90 758.90 2,800.00 2,041.10 27.1% REFUNDS & REIMBURSEMENTS 975.00 975.00 0.00 (975.00) 0.0% CASH DISCOUNTS (1,114.90) (1,114.90) (20,500.00) (19,385.10) 5.4% INTEREST 0.00 0.00 5,500.00 5,500.00 0.0% TOTAL 159,585.19 159,585.19 2,545,800.00 2,386,214.81 6.3% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 22,174.51 22,174.51 172,488.00 150,313.49 12.9% REPAIR & MAINTENANCE 666.36 666.36 10,300.00 9,633.64 6.5% CONSULTING 0.00 0.00 4,000.00 4,000.00 0.0% OTHER SERVICE & CHARGES 12,648.17 12,648.17 55,750.00 43,101.83 22.7% DEPRECIATION 0.00 0.00 25,000.00 25,000.00 0.0% DEBT SERVICE 0.00 0.00 37,180.00 37,180.00 0.0% TRANSFERS 0.00 0.00 150,000.00 150,000.00 0.0% COST OF SALES 201,129.71 201,129.71 1,968,575.00 1,767,445.29 10.2% MISCELLANEOUS 35.00 35.00 7,600.00 7,565.00 0.5% CAPITAL OUTLAY 0.00 0.00 3,600.00 3,600.00 0.0% TOTAL •REVENUE 236,653.75 236,653.75 2,434,493.00 2,197,839.25 9.7% REPORT - WATER SEWER/FUND SCORE 0.00 0.00 138,828.00 138,828.00 0.0% LICENSES 0.00 0.00 GRANT 0.00 100,000.00 100,000.00 0.0% WATER SALES 48,273.14 48,273.14 700,000.00 651,726.86 6.9% WATER TREATMENT SURCHARGE 1,282.56 1,282.56 0.00 WATER METER 0.00 0.00 14,000.00 14,000.00 0.0% REFUSE SERVICES 26,085.33 26,085.33 460,000.00 433,914.67 5.7% REFUSE SURCHARGE 2,885.38 2,885.38 0.00 (2,885.38) RECYCLE BAGS (23.61) (23.61) 0.00 23.61 0.0% REFUSE STICKER SALES 95.00 95.00 0.00 (95.00) 0.0% REFUSE RECYCLING (3,072.00) (3,072.00) 0.00 3,072.00 0.0% COMPOST CREDIT (469.03) (469.03) (10,000.00) (9,530.97) 0.0% COMPOST & RECYCLE SALES (15.68) (15.68) 5,000.00 5,015.68 0.0% SEWER SERVICES 126,030.31 126,030.31 1,900,000.00 1,773,969.69 6.6% PENALTY CHARGES 1,593.75 1,593.75 18,000.00 16,406.25 8.9% INTEREST EARNED 0.00 0.00 130,000.00 130,000.00 0.0% LOAN REPAYMENT 411.73 411.73 38,630.00 38,218.27 REFUNDS & REIMBURSEMENTS 0.00 0.00 3,000.00 3,000.00 0.0% OTHER 83.66 83.66 6,000.00 5,916.34 1.4% CONNECTION CHARGES 0.00 0.00 0.00 TOTAL 203,160.54 203,160.54 3,503,458.00 3,301,580.02 5.8% EXPENSE REPORT - WATER SEWER/FUND REFUSE WATER • 35,144.94 34,222.95 35,144.94 34,222.95 504,855.00 1,121,746.00 469,710.06 1,087,523.05 7.0% 3.1% WASTEWATER 126,013.35 126,013.35 2,440,080.00 2,314,066.65 5.2% TOTAL 195,381.24 195,381.24 4,066,681.00 3,871,299.76 4.8% JANUARY 1997 CITY OF HUTCHINSON FINANCIAL STATEMENTS JANUARY 199 REVENUE REPORT - GENERAL JANUARY YEAR TO ADOPTED BALANCE PERCENTAG MONTH DATE ACTUAL BUDGET REMAINING USED *AXES 4,025.49 4,025.49 1,485,086.00 1,481,060.51 0.27% _ LICENSES 280.00 280.00 25,200.00 24,920.00 1.11% PERMITS AND FEES 405.18 405.18 169,800.00 169,394.82 0.24% INTERGOVERNMENT REVENUE 29,037.78 29,037.78 2,421,661.00 2,392,623.22 1.20% CHARGES FOR SERVICES 41,636.41 41,636.41 1,063,409.00 1,021,772.59 3.92% FINES & FORFEITS 0.00 0.00 72,000.00 72,000.00 0.00% INTEREST 1,048.99 1,048.99 155,000.00 153,951.01 0.68% SURCHARGES - BLDG PERMITS 17.60 17.60 1,000.00 982.40 1.76% CONTRIBUTIONS FROM OTHER FUND 6,751.00 6,751.00 1,037,000.00 1,030,249.00 0.65% REIMBURSEMENTS 8,708.26 8,708.26 32,050.00 23,341.74 27.17% SALES 0.00 0.00 8,300.00 8,300.00 0.00% TOTAL 91,910.71 91,910.71 6,470,506.00 6,378,595.29 1.4% EXPENSE REPORT GENERALFUND MAYOR & COUNCIL 5,966.92 5,966.92 49,589.00 43,622.08 12.0% CITY ADMINISTRATOR 22,900.54 22,900.54 180,046.00 157,145.46 12.7°% ELECTIONS 1,336.99 1,336.99 4,300.00 2,963.01 31.1°% FINANCE 33,780.98 33,780.98 311,242.00 277,461.02 10.9°% MOTOR VEHICE 13,176.86 13,176.86 122,655.00 109,478.14 10.7% ASSESSING 0.00 0.00 29,000.00 29,000.00 0.0% LEGAL 63.33 63.33 85,900.00 85,836.67 0.1% PLANNING 8,248.40 8,248.40 86,455.00 78,206.60 9.5°% POLICE DEPARTMENT 166,902.69 166,902.69 1,517,177.00 1,350,274.31 11.0% SCHOOL LIAISON OFFICER 12,081.38 12,081.38 100,425.00 88,343.62 12.0% WE MERGENCY MANAGEMENT 10.65 10.65 3,484.00 3,473.35 0.3% SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.0% FIRE DEPARTMENT 13,928.03 13,928.03 169,682.00 155,753.97 8.2% FIRE MARSHAL 3,019.84 3,019.84 25,531.00 22,511.16 11.8% PROTECTIVE INSPECTIONS 17,265.29 17,265.29 145,196.00 127,930.71 11.9% ENGINEERING 34,206.89 34,206.89 354,236.00 320,029.11 9.7°% STREETS & ALLEYS 39,944.49 39,944.49 530,389.00 490,444.51 7.5% STREET MAINTENANCE A/C 15,398.53 15,398.53 82,600.00 67,201.47 18.6% CITY HALL 12,214.69 12,214.69 82,951.00 70,736.31 14.7°% PARK/REC ADMIN. 14,750.71 14,750.71 132,183.00 117,432.29 11.2% RECREATION 15,504.50 15,504.50 230,106.00 214,601.50 6.7°% SENIOR CITIZENS CENTER 7,819.98 7,819.98 102,566.00 94,746.02 7.6°% CIVIC ARENA 34,934.69 34,934.69 181,081.00 146,146.31 19.3% PARK DEPARTMENT 49,394.60 49,394.60 564,508.00 535,113.40 8.5% RECREATION BUILDING & POOL 7,634.48 7,634.48 78,744.00 71,109.52 9.7°% LIBRARY 22,520.95 22,520.95 110,649.00 88,128.05 20.4°% CEMETERY 6,010.37 6,010.37 89,662.00 83,651.63 6.7% DEBT SERVICE 930.00 930.00 103,252.00 102,322.00 0.9% AIRPORT 2,384.45 2,384.45 80,860.00 78,475.55 2.9% TRANSIT 12,667.26 12,667.26 156,476.00 143,808.74 8.1% COMMUNITY DEVELOPMENT 6,796.39 6,796.39 79,937.00 73,140.61 8.5°% UNALLOCATED 26,071.66 31,867.66 659,374.00 627,506.34 4.8% TOTAL 607,866.74 613,662.54 6,470,506.00 5,856,843.46 9.5°% Minutes HUTCHINSON PLANNING COMMISSION Tuesday, January 21, 1997 The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Bill Arndt, Dave Westlund, Glenn Matejka, Bill Craig and Chairman Wood. Absent: Paul Ackland and Craig Lenz. Also Present: Jim Marka, Director of Building, Planning and Zoning and Brenda Ewing, Planning Coordinator. 2. CONSENT AGENDA a) CONSIDERATION OF MINUTES OF REGULAR MEETING DATED DECEMBER 17, 1996 Mr. Matejka made a motion to approve the minutes dated December 17, 1996. Seconded by Mr. Arndt the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TWO WAY COMMUNICATIONS TO RELOCATE BUSINESS TO 106 ERIE ST S.E. Chairman Wood opened the hearing at 5:35 p.m. with the reading of publication # 4994 as published in The Hutchinson Leader on Thursday. January, 9, 1997. The request is for the purpose of considering a conditional use permit requested by Two Way Communications to relocate business to the Industrial Commercial (I /C) District and to construct a 30' x 40' addition the existing building • to 106 Erie St. Mr. Marka commented on the request and the requirements in the I/C district. He explained the parking requirements for service businesses as opposed to retail, stating this is a service business. Mr. Marka also commented on the 30' x 40' addition to the existing building. Brian Cordes, Two -Way Communications, stated he will be adding a 60' tower similar to the tower the City Center. Jim stated the tower is permitted separately. Mr. Cordes explained the parking needed for the business he stated the business is considered service not retail . He commented on utilizing the handicapped entrance and garage stalls for parking. Mr. Arndt made a motion to close the hearing, seconded by Mr. Craig the hearing closed at 5:40 p.m. Mr. Matejka made a motion to recommend approval noting staff recommendations. Seconded by Mr. Arndt the motion carried unanimously. 4. OLD BUSINESS - In the interest of time, the Old Business item is postponed to the February meeting. a) FOR YOUR INFORMATION - REVIEW SURVEY OF LOT DIMENSIONS FOR THE R -2 DISTRICT 5. NEW BUSINESS - In the interest of time, the New Business items were postponed to the February meeting. • a) PRESENTATION BY JOHN RODEBERG, JIM MARKA AND BRENDA EWING OF COMPREHENSIVE PLANNING IN REGARD TO ANNEXATION ISSUES, TRANSPORTATION AND 4 -A (2) Hutchinson Planning Commission Minutes January 21, 1997 INFRASTRUCTURE FOR THE CITY OF HUTCHINSON • b) YEARLY REVIEW OF THE COMPREHENSIVE PLAN C) REVIEW OF MANUFACTURED HOME CODE CHANGES PROPOSED FOR AMENDMENT TO THE ZONING ORDINANCE a) Discussion of Sketch/Variance requested by Oliver Johnson, Lynn Twp., 2 mile radius Jim Marka commented on the request which is a sketch at this point. He stated it would benefit the City to have another home to service when the time comes. Mr. Marka explained the request is insignificant to the City at this time and would recommend no recommendation. Mr. Matejka moved no recommendation on the request, seconded by Mr. Craig the motion carried unanimously. The access to the property will remain the same as presently accesses Highway 15. b) Island View Heights Status Jim reported there is a 'one stop shop" technical review scheduled for Monday, February 3, 1997. He explained the intent of the development is housing for the "working class" . The twin houses will have a market value of $90,000 to $150,000. Minutes from the informational residents meeting be distributed in the February packets. C) Faye /Seitz annexation Jim explained that the annexation will be addressed through an orderly annexation agreement with Hutchinson Twp. F197t1:9191 ;RUT1l�►i1 There being no further business the meeting adjourned at 5:47 p.m. MINUTES • Parks, Recreation & Community Education Advisory Board January 2, 1997 Members present were Linda Martin, Peggy Wesdund, Loretta Pishney, Dave Heidebrink, John Mlinar and Mdse Schall. Also present were Dolf Moon, Mary Haugen and Karen McKay. The meeting was called to order at 5:15 p.m. The minutes dated December 5, 1996 were approved by a motion made by Loretta Pishney and seconded by Mdse Schall. The board unanimously agreed 6-0. Baseball Meeting Summary - Representatives met from the Junior Baseball Association, the Baseball Association and the City. Significant progress was made shaping up the program so the community can understand what each group is offering. Budget PRCE - $18,100 was cut from the Parks, Recreation and Community Education budget, some of the programs cut may be offered through Community Education instead. The revenue retained through the Green Thumb program at the Senior Center will be used in the Recreation Center for staffing. Green Thumb will be funding the staff at the Senior Center for nine months in 1997 and the City will be funding the remaining three. Adult Basic Education (A.B.E.) - Dolf will be interviewing candidates for the teaching positions next week. The program will meet four nights a week (5:00 -8:30 pm) an addition to the program since the 1995 -96 school year. Island View Heights - The neighborhood meeting went well. The developer submitted a final plat for approval from the Planning Commission. The building that is offered from the developer to be turned over to the city after construction is okay for park development in the Island View Heights area The building, however must meet the needs of the park user and be pleasing to the eye. Shelter "D" in Masonic/West River Park will no longer be available for rentals. It will be used a maintenance garage for lawn care equipment and a campground operator will work out of that facility during the daytime. I &VAU t Work Plan 1997 - The work plan has been submitted to the City Council and the School Board, it breaks down the strategies from the customers perception i.e. what you get for $15 when you register for T -ball. • -A �� MINUTES Parks, Recreation & Community Education Advisory Board • January 2, 1997 - Page two PRCE Survey - The Parks, Recreation and Community Education Department will be conducting a survey in February. The purpose is to look at program fees and charges in other communities, similar in size to Hutchinson. The survey will conducted over the telephone. Communities that the Board felt should be contacted were: Marshall, New Ulm, Owatonna, Brainerd and Chanhassen. Communication Methods Identify Six Methods - The Board was asked to identify six methods of communication the PRCE should follow as a means of communicating with the community. In the past, a summer intern asked park users questions in various park with playgrounds. A monthly column in the newspaper has been done. The Board recommended: • Asking questions in the park • Newspaper • Cable TV • Utility Billing Suffer • Marque • Neighborhood Meetings • Joint Meeting with Recreation and Associations • Brochure Comment Cards Another recommendation was that the kids programming through the Art Center could be held in the schools. • Annual Reoort - The 1996 Annual Report is being compiled and will be sent out to Board members as soon as possible. Elks Gun Show - Mary Haugen reviewed the situation with the Elks Annual Gun Show in the Civic Arena. The successful show has been at the arena since 1981. Dale Harbarth, representing the Elks, has worked with Mary in the past booking the arena. The Gun Show is the only dry floor rental that needs the rink boards removed to accommodate the large number of exhibitors. Because the process of removing and installing the boards is labor intensive and damaging to the boards, Mary has questioned the feasibility of removing the boards for this one rental. His proposed options include an additional charge for removing the boards, or suggesting the show use the Recreation Center in addition to the Civic Arena. Mary felt that Dale may also take the option of moving the show to the fairgrounds. After a brief discussion, the Board suggested that the show be required to use both facilities, rather than risk the wear and tear on the boards. They also felt the Parks and Facilities Advisory Board draft a policy to be forwarded to the PRCE Board. BOARD MEMBER ITEMS Association Representatives in the Brochure - Mike Schaff commented that it helpful to have representatives listed in the PRCE Brochures, but those people should be contacted before being printed. ADJOURNMENT - The meeting was adjourned at 6:35 p.m. by a motion made by Loretta Pishney • and seconded by Linda Martin. The Board unanimously agreed 6 -0. HUTCHINSON AREA HEALTH CARE • REGULAR BOARD OF DIRECTORS' MEETING — December 17, 1996 Conference Room AB — 5:00 PM Present: Jim Mills, Chairperson; Elaine Black, Vice Chairperson; Don Erickson, Secretary; Rich Myers, Director, Tom Daggett, Director; Dr. Dennis Murphy, Director /Chief of Medical Staff. Absent: Paulette Slanga (excused). Others present: Philip G. Graves, President; Julie Schmidt, Aldna Regional Health; Pat Halvorson, Community Care Division Director, Jane Lien, Acute Care Division Director; Robyn Erickson, Care and Support Services Division Director, Ed Tusa, Finance, Information and Quality/Senior Care Divisions Director; fun Lyons, Hutchinson Medical Center Administrator and Corrine Schlueter, Recorder. The meeting was called to order at 5:30 PM by Chairperson, Jim Mills. Minutes of Past Meetings: The minutes of the November 19, 1996, regular meeting was presented to the group. Following discussion, a motion was made by Myers, seconded by Daggett to approve the • minutes of the November 19, 1996, meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes and Credentialing: Dr. Murphy reported on the medical staff elections to be held next month. The election process will be by ballot sent out prior to the annual meeting. The winners will be announced at the meeting. Positions to be filled are for the Chief of Staff and three executive committee members. Old Business: A. Trustee Evaluation: Jude Schmidt presented the "Self Evaluation" that the Board Members were asked to complete and return to her prior to the meeting. She complimented the group, saying seven had been mailed and seven were returned. She noted five areas for improvement for the Board: • Enhance visibility and communication plan for the community. • Develop a strategic plan to significantly enhance collaboration and planning with clinic. • Further education for the Board in the area of risk management. • Review overall trustee policies including recruitment. • Review process for CEO compensation. The need of the Hospital Board to be more visible in the community was also go mentioned. 4-11-4 Regular Board of Directors' Meeting — 12/17/96 Page Two B. Video Endoscopy System Purchase: The Board reviewed the results of the . bidding process for the Video Endoscopy System Purchase. Two bids were received: Pentax and Olympus. Pentax, the low bidder, did not appear to have met the specifications. Graves indicated he would consult with City Attorney, Barry Anderson, regarding the variation and would like authority to recommend to the city council acceptance of the low bidder if the variation was satisfactorily addressed. Following discussion, a motion was made by Black, seconded by Myers to grant authority, to the President, to recommend to the City Council acceptance of Pentax (the low bidder) for a Video Endoscopy System pending satisfactory resolution of the bid variation. All were in favor. Motion carried. C. Arthroscopic System: The Board reviewed the results of the bidding process for the Arthroscopic System. Two bids were received: Linvatec/Hall Surgical and Hall & Nephew. Linvatec/Hall Surgical was the low bidder in the amount of $24,891. Following discussion, a motion was made by Erickson, seconded by Daggett to recommend to the City Council acceptance of the Linvatec/Hall Surgical bid for the purchase of an Arthroscopic System in the amount of $24,891. All were in favor. Motion carried. Introduction of Jim Lyons Graves introduced Tim Lyons, the new Hutchinson Medical Center administrator. New Business: A_ Ultmsound Purchase The Board reviewed a capital expenditure request for purchase of a second Ultrasound Machine. Technologists are doing from 10 to 15 scans per day. It is recommended that one technologist do 8 - 10 scans per shift. This work level leaves little room for add -on emergency exams. Technologists have been accommodating the physicians and the patients by giving up their work breaks and lunch breaks to work STAT patients into the daily schedule. As of this date, the daily schedule has no opening for the next 10 working days. The addition of another OB /GYN physician will only add to an already full work load. The expected purchase price will be approximately $130,000. Following discussion, a motion was made by Erickson, seconded by Myers to grant authority to enter the bidding process for the purchase of an ultrasound machine. All were in favor. Motion carried. • B. CAUet replacement at Hospital and BMNH: The Board reviewed a request for replacement of selected areas of carpeting at the Hospital and also BMNH. The cost estimate for the Hospital is $10,000 and for BMNH is $7,000. Regular Board of Directors' Meeting -- 12/17/96 Page Three S Following discussion, a motion was made by Myers, seconded by Daggett to approve replacement of selected areas of carpeting at a cost of approximately $17,000 at the hospital and nursing home. AU were in favor. Motion carried. C. Birthing Room Warmer The Board reviewed a capital expenditure request and price quotation from Narco Medical Services for purchase of a new baby warmer. This warmer will provide improved technology to care for all the potential needs of the newborn. Our new pediatrician, Dr. Leah Willson, and BirthCare staff have evaluated this system and believe it will meet our current and future needs. Also, we are unsure how long the existing older models will continue to work. The plan is to trade in one of the old ones on this purchase. Following discussion, a motion was made by Daggett, seconded by Myers to purchase the Air Shields Resiscitaire Birthing Room Warmer from Narco Medical Services in the amount of $12,050. All were in favor. Motion carried. D. Neonatal Cardiac Monitor Purchase: The Board reviewed a capital expenditure request for a Neonatal Cardiac Monitor for the BirthCare area. The equipment consists of a portable monitor and modules that measure heart rate and rhythm, blood pressure, respiration's and oxygen saturation. Our new pediatrician, Dr. Leah Willson, has identified an opportunity to improve our standard of care related to newborn resuscitation. This equipment will allow for continuous monitoring so staff are free to perform other procedures. Following discussion, a motion was made by Erickson, seconded by Myers to purchase a Neonatal Cardiac Monitor from Space Labs at a cost of $10,877. All were in favor. Motion carried. E. 1997 Budget: Mills opened the discussion by explaining a committee of three Board Members was appointed to work with Leadership in performing a detailed review of the Budget documents. Graves and Tusa presented an overview of the budgeting process and highlighted the significant changes we anticipate in 1997. • Dr. John Coppes - OB /GYN, arrived December 1996. Dr. Coppes' main interest is obstetrics, however we expect some surgical volume increases as a result of his arrival. • Dr. Tim Rempel, Family Practice, will begin in Hutchinson on January 2, 1997. Dr. Rempel will have minimal impact on our budget during the fiscal 1997. • Dr. Kathy Houle, Family Practice, will have full time employment with the Hutchinson Medical Center in June of 1997. Dr. Houle will have minimal impact on the budget year. • Dr. Crystal Slosser, Surgeon, was recently hired by the Hutchinson Medical Center. Dr. Slosser will arrive in Hutchinson in August or September 1997. Minimal additional volume increases will be realized within the budget year. Regular Board of Directors' Meeting — 12/17/96 Page Four • Recruitment continues for two internal medicine physicians. The Hutchinson Medical Center has interviewed several internal medicine candidates in 1996. We are thinking positively and anticipate recruitment of an internal medicine physician mid 1997. • Winsted and Dassel Clinics will continue to have a positive contribution to the volumes at the hospital. • Orthopedic Services for Hutchinson have stabilized since the arrival of Dr. Wikenheiser. The demand for this service continues to increase. For the budget year 1997, Hutchinson Area Health Care is projecting 2,624 admissions, which is 6% more than in projected fiscal year 1996. Mental Health and Obstetric and Newborn Services are budgeted to increase substantially in 1997, with the addition of related new physicians. Transitional Care (TCU) will also increase in the budget year 1997, as 1996 was the start-up year for this service. The growth in TCU volumes will cause Medical/Surgical volumes to decrease. The average length of stay for 1997 is expected to remain somewhat stable in all areas, with the all inclusive stay average 3.8 days. Total budgeted census days of 9,961 for 1997 is 8 per cent more than projected 1996. TCU, Mental Health, and Obstetric and Newborn Service days will increase with admissions. Outpatient volumes are budgeted to increase 6% to 7% in 1997 as more and more services continue to be delivered in the most efficient and customer- preferred manner. Salary adjustments for employees will be applied utilizing the existing salary system. The anticipated changes in 1997 will increase total payroll by approximately 3.5 %. Additionally, call pay will be adjusted from $2.50 /hour to $3.00 /hour. Gross charge adjustments to patients at the hospital will increase by approximately 8 %. Because of substantial discounting by third parry payers and the loss of Urban Classification for Medicare the net price increase will be approximately 2 %. The nursing home rates will be adjusted to inflation as allowed by the new Alternative Payment System. 1997 will be the first year in which 100% of the emergency room physician coverage will be provided by HAHC. Outside maintenance expense projects relating to parking lots, sidewalks, and other non - capital type projects are reflected in the budget. Regular Board of Directors' Meeting — 12/17/96 Page Five • Graves stated that we have a good budget and did get good input from the committee as well. Erickson commended the committee and staff on the preparation of the budget. However, he stated the budget should have been supplied to the remaining board members in advance of Tuesdays meeting. Following discussion, a motion was made by Myers, seconded by Daggett to approve the budget as presented. All were in favor. Motion carried. F. Strategic Focus. Graves presented the draft strategic focus for 1997 - 1999. He explained the process utilized in obtaining input for the plan: Board Members, Physicians, and Senior Leaders retreated to the cities in September. The process was facilitated by Allina. Following the retreat a planning session was held at the Victorian Inn with all managers and supervisors of HAHC. Presenters were also from Allina. All input was considered by Senior Leadership in developing the plan as is presented today. Board members thanked the staff for the work effort thus far on the plan. Additionally, a meeting of the Board, and Medical Staff members who attended the original retreat should be assembled to react to the draft document. This will help to ensure success of the plan when it comes to implementation. This meeting should occur in January or February. • G. Burns Manor Nursin¢ Home Lifts Purchase. The Board reviewed the capital expenditure request to purchase six new electric lifts for BMNH. The request would be to replace four current Gfts and add two to make an electric lift available on each wing. The new lifts also feature replaceable battery packs. When one battery is in use the other one is charging so a constant energy supply is ensured. Currently none of the Gfts have scales on them. We found while trailing the new lifts with scales that resident weights were done much more timely. Following discussion, a motion was made by Daggett, seconded by Erickson to purchase six Gfts from Mediman at a cost of $22,990. All were in favor. Motion carried. H. Computer Information Systems Update. Tusa reported that the team had made two site visits. One to SMS in Chicago, and the other to Meditech in Sioux Falls, S. D. We are planning a corporate site visit for January and anticipate coming to the Board with a recommendation soon. I. Election of Officers' Mills presented the nominating committee report. The nominations are as follows; • Chairperson ..................... Tom Daggett Vice Chairperson ...............Paulette Slanga Secretary .........................Don Erickson Regular Board of Directors' Meeting — 12/17/96 Page Six A motion to approve the nominating committee report was made by Myers, • seconded by Black. All were in favor. Motion passed. J. Denreciation. A request was made for a board designation for investment of $500,000 as funded depreciation. This will be a fixed - income type investment and would have a maturity date of one -to -five years. Following discussion, a motion was made by Myers, seconded by Daggett to designate $500,000 as funded depreciation. All were in favor. Motion carried. Mills thanked Dr. Murphy for his tenure in the role of Trustee /Chief of Medical Staff. He congratulated him on doing an excellent job and wished him the best for the new year. K. Organizational Reports: A. President. Graves updated the board on the Blue Cross/ Allina negotiations. A mediator has been engaged to facilitate resolution. Also a group will be traveling to Washington D.C. to visit with our legislators on the bill we are presenting to Congress for Geographic Reclassification. B. Acute Care. Nothing to report. C. Care & Program Support. Nothing to report D. Community Care. Nothing to report E. Finance Information & Quality and Senior Care Nothing to report • All U Report. Julie Schmidt conducted the evaluation that she had tabulated off the Trustee evaluation. She also mentioned Mary Ellen Wells will be taking her place until her position is filled during the spring. Statistical Report The statistical report was presented. Hospital admissions for the month were 406 compared to a budget of 426. Average daily census for December was 28.9 and average length of stay was 4.0 days. Percentage of occupancy was 48.1. Nursing Home statistics showed occupancy of 95.6 and the average case mix of 2.49. Finance. The organization's revenue over expense for the month of December 1996, was $219,207 compared to a budget of $108,206. Auxiliary ting Minutes. The auxiliary meeting minutes were presented. No unusual comments were made. Adjournment Myers made a motion to adjourn the meeting. There being no further business, the meeting was adjourned at 7:55 PM. Respectfully submitted, 9 � • Corrine Schlueter Paulette Slanga Recorder Secretary H_Bowdo7bjmd� HUTCHINSON AREA HEALTH CARE EXECUTIVE COMMITTEE Tuesday January 14 1997 Conference Room C • 7:0 -8:30 A.M. I. Review & Approval of Last Meeting's Minutes • The minutes of the previously held meeting were approved as presented. • Note about Executive Committee ballot recommendation was made to send out a notice stating who is leaving the committee. Awn: Jenny Tillmann will send out a notice to all active staff members. II. Cradentialino A. Appointrnents • Applications for medical staff membership and privileges from the following physicians were reviewed: • Dr. David Pollak, Psychiatry - Provisional Courtesy • Dr. John Coppes, OB/GYN - Provisional Active • Dr. Hoo Yin Wong, Urology - Provisional Active • Dr. Timothy Remple, Family Practice - Provisional Active • Thomas Lyke, D.D.S., needs to be moved from provisional to allied health staff. Actions It is the recommendation of the Executive Committee of the Medical Staff that these physicians be approved for medical staff membership and privileges as specified above. Further recommendation is to move Dr. Thomas Lyke from provisional to allied health staff status. B. Reappointment Update • Most reappointment flies are nearly completed. Some physicians did not check their privilege lists. Julie has asked for clarification from these physicians about what privileges they would like • to have. C. Reappointment Not Recuested 1. The following practitioners do not wish to be reappointed: • Dr. James Hughes, Dentist • Dr. Blaine Ellingson, Chiropractor • Dr. Mark Nygren, Chiropractor • William Bruemmer, PA • Connie Sterner, Orthopedic PA • Gene Whitbeck, Orthopedic PA Actions These applications for reappointment will not be processed. III. Committee Reports A Medicine 1. Clinic to Hospital Admissions • The Medicine Committee is requesting that physicians contact the nurses station with the name and diagnosis of patient when admitting from the clinic to the hospital. • Dr. Murphy stated it is difficult at times to find the time to do this, since physicians are usually working with several patients at one time. • Committee members agreed that the customer service at the nurses station is not what it should be. Consensus was that patients should be made to feel welcome even if they are not expected. • Solutions to this issue were discussed, including the possibility of having the physicians' • coordinators stay with the patient in the room until a nurse is available. Actions It was recommended that this be a quality Improvement focus for the organization. A team will be put In place, including Hutchinson Medical Center representatives, to look at this issue. 4 7I. (,) HAHC EXECUTIVE COMMITTEE MEETING MINUTES 1/14197 (CONTINUED) B. Fmeraena Services The pathway for chest pain and thrombolytics is being revised, and an asthma pathway is being developed. IV. Organizational Ouallty Improvement A. Delinquent Charts • A graph of delinquent charts through December 1996. Numbers increased a slightly but are still under control. • There had been an issue with how days were counted when chart was in transcription. The counting stops during this time but starts again when out of transcription, which still causes some physicians to become delinquent. It was proposed to restart the counting of days when the chart comes out of transcdptlon. • There is concern about whether or not chart delinquencies are being used in physician quality files. Physicians are worried about the possibility that outside individuals or organizations could access this information. Corrine Amundsen stated quality Information is non - discoverable. B. C,nveming Board Graohs The following Governing Board graphs were reviewed by the committee: C- Sections APGAR Scores Ambulatory Surgery Admission to Inpatient Rate History & Physical Not Dictated Within 24 Hours of Admission Myocardial Infarction Survival Rate Transfusion Reactions • Unplanned Returns to Operating Room Rate Readmission Within 30 Days for Related Condition. C. Customer Concerns • A graph of customer concerns divided by type of concern was reviewed. • Members indicated it would be helpful to see the total number of patients that were seen at HAHC In 1996. V. Financial Report • The financial report through November 1996 was reviewed. VI. New Businea Other 1. Medici Staff Meetino Agenda Corrine Amundsen is working on getting a speaker for the meeting on the use of the new Picker survey. 2. Letter from Dr. Uecker re• Handling of Tissue Specimens A letter from the HAHC pathologist Dr. Jack Uecker was reviewed. HAHC is consulting with our insurance company to make sure we are not putting ourselves at risk with the pathological specimen examination policy that was approved. 3. Book Purchases • A survey was sent to physicians asking them to rate the tist of recommended book purchases developed by the Allina librarian. Five responses were received. • • Dr. Murphy stated that we should purchase the books with that three or more physicians stated we 'should purchase'. Action Jenny Tillman will order these books for the library. HAHC EXECUTIVE COMMITTEE MEETING MINUTES 1114197 (CONTINUEDI 4. Smoking Pollcv • The organization's smoking policy was reviewed. The Joint Commission specifies that we must be a smoke -free facility. It also requires that if patients are permitted to smoke outside, they must have an order from a physician. Acton Dr. Nichols will work on revising this policy to include any exclusions to this policy. This will be discussed at the Medical Staff meeting. • • � � • ., !.• 1 .li =a�• 1111, =il.• •. �.• 1 u -w• •� LVAJIMEW-TiMT Fri M-1 i =:. iYO-1711RIM =7, 'd 4.1111 =/ F - I • RESOLUTION NO. 1087 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR HP Server $16,184 Replacement W /WTP/ Yes BusinessWare City Solutions Center The following items were authorized due to an emergency need: ITEM COST I PURPOSE I DEPT. I BUDGET I VENDOR Date Approved: February 25, 1997 • Motion made by: Seconded by: Resolution submitted for Council action by: Kenneth B. Merrill, Finance Director �-9 (1) • ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP ATTORNEYS AT LAW DAVID B. ARNOLD' STEVEN A. ANDERSON G. BARRY ANDERSON LAURA K. FRETLAND PAUL D. DOVE' JANE VAN VALKENBURG RICHARD G. MCGEE CATHRYN D. REHER WALTER P. MICHELS, III 'ALSO ADMITTED IN TEXAS AND NEW YORK _ T 'ON OF COUNSEL ARTHUR L. DOTEN TERRI A. SLOMFELT 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 IS 12) 545 -9000 FAX (612) 545 -1793 FAX (612) 542 -9210 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612) 389 -5506 Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 (320) 587 -7575 FAX (320) 5137 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON February 13, 1997 Re: B &G Cartage & Warehouse Issues Our File No. 3188 -89127 Dear Gary: • I am enclosing herewith a revised and amended Easement for approval by the City Council at the next regularly scheduled City Council meeting. I would suggest that this could be treated as a consent agenda item. 'This easement was granted to the Hanson Construction Company many years ago. Unfortunately, it appears that the legal description used by the City in the easement document was incorrect. We have now revised the legal description to correctly identify the property. The bad news from the standpoint of the grantor of the easement is that the easement as originally drafted in 1984 did not take into account the provisions of the Hutchinson City Charter which limit franchises and the use of public right of ways to a 20 year term. I am enclosing herewith an Ordinance for approval by the City Council, along with the Easement so that this particular real estate transaction will be m conformity with a requirements of the City Charter. Also enclosed is a copy of my correspondence to Jim Hanson on this matter. Should you have any questions regarding any of these matters, please advise. Thank you. • Very GBAIml Enclosure CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION • ORDINANCE NO. 97 -188 , 2 ND SERIES PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING A FRANCHISE TO J.W. HANSON CONSTRUCTION COMPANY, INC. AND ADOPTING, BY REFERENCE, CM CODE CHAPTER 1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. J.W. Hanson Construction Company, Inc. is the owner in fee simple of certain real estate located within the City of Hutchinson legally described as follows: Lot 13, Lot G Subdivision of the Auditor's Plat of the South One Half of Section 6, Township 116, Range 29, County of McLeod , Minnesota. Section 2. The owner of the above described property desires to secure from the City of Hutchinson an easement for access purposes and the City of Hutchinson is willing to grant said easement. Section 3. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of • the City to grant a franchise for said easement covering the following described real estate: The southeasterly 30 feet of Lot 17, as measured perpendicular to the southeast line of said Lot 17, Park Subdivision, City of Hutchinson, McLeod County, Minnesota. Section 4. Pursuant to said franchise, the City of Hutchinson has entered into an Easement dated February 25, 1997, which Easement amends that certain Easement originally granted by the City of Hutchinson on May 8, 1984 which easement was duly recorded in the office of the McLeod County Recorder on January 6, 1986 in Book 103 of Miscellaneous Records at pages 469 through 470. Copies of the Amended Easement and original Easement are attached hereto and marked as Exhibit "A" and "B" respectively. Section 5. This franchise is subject to the requirements of the Hutchinson City Charter and the franchise and associated easement shall expire twenty (20) years from the date of publication hereof. Franchisee shall not acquire, at any time, rights as against the City by way of prescriptive easement, adverse possession or in any other manner. . Section 6. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. r U Section 7. This ordinance shall take effect upon its adoption and publication. 4 —e, Cam) Adopted by the City Council this _ day of 1997 Marlin Torgerson, Mayor Attest: Gary D. Plotz City Administrator Published in the Hutchinson Leader: First reading: February 25, 1997 Second reading: u • AMENDED EASEMENT THIS AMENDED EASEMENT is made this day of March, 1997, by and between the City of Hutchinson, a Minnesota municipal corporation, under the laws of the State of Minnesota and J. W. Hanson Construction Company, Inc, a Minnesota corporation. I:9-yam\ CI 1. The City of Hutchinson (City) granted to J. W. Hanson Construction Company, Inc. (Hanson), an easement by way of a document dated May 8, 1984 which easement was duly recorded in the office of the McLeod County Recorder on January 6, 1986 in Book 103 of Miscellaneous Records at pages 469 through 470 and which document was also recorded as Document No. 209806; 2. The legal description of the property owned by Hanson incorrectly described as Lot "G" Subdivision of Lot "G" of the Auditor's Plat of the South 1 /2 of Section 6, Township 116, Range 29, • County of McLeod, Minnesota, should have been described as follows: Lot 13, Lot G Subdivision of the Auditor's Plat of the South '/2 of Section 6, Township 116, Range 29, County of McLeod, Minnesota. 3. The parties hereto desire to correct the legal description of the easement granted by the City to Hanson as noted below. NOW THEREFORE for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do agree as follows: 1. CORRECTED EASEMENT. The easement originally granted by the City to Hanson by way of a document dated May 8, 1984 and recorded as noted above is hereby reaffirmed with the exception that the legal description of the easement shall be corrected as follows: The southeasterly 30 feet of Lot 17, as measured perpendicular to the southeast line of said Lot 17, Park Subdivision, City of Hutchinson, McLeod County, Minnesota. 2. GRANT OF FRANCHISE. This grant of easement is subject to the terms and conditions . of the City Charter for the City of Hutchinson, including but not limited to the requirement that any franchises granted by the City of Hutchinson shall not exceed twenty (20) years in duration. 3. SURVIVAL CLAUSE. This Amendment to Easement and the original Easement shall run with the land and shall expire and be of no further force and affect twenty (20) years from the date the franchise is granted by the City of Hutchinson to J.W. Hanson Construction Company, Inc. IN WITNESS WHEREOF, the undersigned have executed this Easement the year and date first above written. CONSENT Gary D. Plotz City Administrator The undersigned consents to the terms set forth above. CITY OF HUTCHINSON Marlin Torgerson, Mayor • Attest: J.W. HANSON CONSTRUCTION COMPANY, INC. By: President 2 0 STATE OF MINNESOTA) SS. COUNTY OF McLEOD ) On this — day of March, 1997, before me a Notary Public, personally appeared Marlin Torgerson and Gary D. Plots Mayor and City Administrator for the City of Hutchinson, a Minnesota municipal corporation, who acknowledge that they executed this instrument on behalf of the City of Hutchinson. - Notary Public STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) On this day of March, 1997, before me a Notary Public, personally appeared the of J.W. Hanson Construction Company, Inc., a Minnesota corporation , who acknowledge that he executed this instrument on behalf of the corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: G. Bart' Anderson ARNOLD, ANDERSON & DOVE, PLLP 101 Park Place Hutchinson, Mn. 55350 Telephone (320) 587 -7575 Attorney I.D. No. 196X n LJ Jan -30 -97 11:57A City of. Hutchinson 320 234 4240 P.04 A& F.ASUIGN'f OF R1GIl'P- OF -I'lAY �` 1981, THIS INDENTURE, made this Nlr +iaY oi' ltoY + ty of iutchinson, M unici p al- a Corporation under between the Ci the County of McLeod. the laws of the State of Minnesota, in and State of Minnesota, party of the first part, a t of S. +V. Hanson Construction Company. Inc., p Y part. 1dITNR3SF That in consideration of One Dollar ($1.00) to it rt whereof paid by the party of the second part, the rPceil Is hereby acknowledged, the party of the first part for itself, its successors and assigns, covenants an grants with and to the party of the second part, its }heirs and assigns, and it shall be lawful for the party of the second part, its heirs and assigns and its agents, servants, tenants and Occupants from time to time of the premises now owned and lreld by the second party adjoining Trunk Ilighway No. 22 and described as follows:. 6 L ubdivision of Lot "G" of the Auditor's Plat of the South § of Section 6, Township 116, Range 29, Gounty of McLeod, tinnesota. now occupied by the second party as the site for its commercial building and any other person or persons for its benefit and advantage, at all times freely to pass and repass on foot, or with animals. vehicles, loads, or otherwise, through arid. over a certain road or way, located and described as follO"s: The Southerly Thirty (30) feet of Lot Seventeen (17) of Park Subdivision to the city of Hutchinson as measured along the Ilortheasterl.y and Southwesterly lot lines. and that it ehall be lawful £oa• Che party of the second part, its heirs and assigns, to make and lay causeways, or otherwise 16 9 EXHIBIT "K" Page 1 Jan -30 -97 11:57A City af, Hutchinson 320 234 4240 P.05 470 to repair said way as there shall be occasion. And the party of the second part, for its heirs and assigns, hereby covenant with the party of the first part, its successors and assigns that it, the party of the second part, its heirs and asoigne, from time to time, and at all _ times hereafter, at its own cost and eypense, will repair and maintain, and keep repaired, in a proper, substantial, and workmanlike manner, the said roador way, the right of passing in and over which is hereby granted by the party of the first part. CITY OF nunnINSON By: 6,� Robert M. Stearns, la or ATTEST: Gary D.UPlotz,Uity Clerk Dated: :April 12, 1985 STATE OF Minnesota County of McLeod s Subscribed and sworn to before me: No cry ' ubl MARILYN J. gYVAN90j 1 , wo RILYN S !W !� MisEKiA COUNTY W� pbn furM No- M. ,,, r »•w.w• Prepared By the Office of the llutchinson, City Attorney ltutcliinson, M The foregoing inatrument was acknowledged before me this 12 day of April . 1985 by •* Marilyn J. Swenson, a notary public, which eex�xpiires p Nov v ember 28, . 9 90 �+ bE Gar of tyity Clerktested 209806 OFFICE OF COUNTY RECORDER McLeod Counly, Minnesota I hereby cart /fy that the wllhln Inslrament wa�s /lied In this of /Ice for reoord on the -- L_dayo/ D. TRt4t-sf -- -_%-2_o'cl0ck4M., and was duly recorded In Boo 0/ 5e. on papa "_74 • Corntly fieoorder By D*pu7y RESOLUTION NO. 10813 • C RESOLUTION REQUESTING OPTION FOR LOCAL REFERENDUM o ON LOCAL SALES TAX TO FINANCE ECONOMIC DEVELOPMENT 1 WHEREAS, the City of Hutchinson is committed to aggressive economic growth within the community, and WHEREAS, the economic vitality of the community comes from both users and providers living inside and outside of the City limits, and WHEREAS, economic development will have a primary focus on industrial development and infrastructure improvements, NOW THEREFORE, BE IT RESOLVED that the City Council of Hutchinson herein requests the State Legislature to provide the opportunity for City of Hutchinson residents to hold a referendum on a one -half cent sales tax to create an economic development fund to enhance • economic growth within Hutchinson. FURTHERMORE, BE IT RESOLVED that said tax, if approved by the voters, will sunset in years or when said fund reaches total receipts of $ , whichever comes first. Adopted by the City Council this 25th day of February, 1997. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator n )� - 1-, (3) February 21, 1997 Attached are the numbers received from the State of Minnesota for 1995 sales tax collection for the Hutchinson Area. I have calculated the revenue a M percent city sales tax would generate. 0 H:dac \com 1.o d it City Center Ill Hassan Street SE Hutchinson, d1N 55350 -2522 (320) 587.5151 Fax (320) 234.4240 Parks & Recreation Police Services 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 - 3097 utchinson, ,NN 55350 -2464 (320) 587 -2975 /1 _�_ �3� (320) 587.2242 Fax (320) 234-4240 ( 111 / Fax (320) 587.6427 - Printed on recycled paper - City of Hutchinson Sales Tax Collection -1995 Est. City Sales Tax @ .5% (.005) $628,916 Tax collection would be reduced by Administration Charges ( State Charge on incurred cost) h:c tysabe &5 4 � - .Jr(3) 1,995 Taxable - Sales Agr Productions - crops 419,529 Agr Services 407,505 Building Construction 41,989 Trade Contractors 2,428,519 Mfg Lumber- wood products 24,667 Mfg. Printing, Publishing 200,384 Mfg. Nonelectric Machinery 86,324 Mfg: Misc 86,412 Motor Freight 120,814 Communication 6,323,937 Whol: Durable Goods 6,743,659 Whol: Nondurable Goods 1,976,572 Retail: Hardware, Bdlg Matls 12,015,325 Retail: General Merchandise 27,352,460 Retail: Food 11,109,053 Retail: Auto dealers, Stations 7,404,569 Retail: Apparel, Accessories 297,988 Retail Furniture 5,002,032 Retail: Eating, Drinking 17,479,091 Retail: Miscellaneous 7,856,110 Hotels, Lodging Places 517,718 Personal Services 677,802 Business Services 2,841,468 Automobile Services 1,584,246 Misc. Repair Services 534,162 Amusement and Recreation 1,187,161 Health Services 137,203 Membership Organizations 1,029,629 Miscellaneous Services 840,606 Undesignated 9,056,321 Total Taxable Sales 125,783,255 Est. City Sales Tax @ .5% (.005) $628,916 Tax collection would be reduced by Administration Charges ( State Charge on incurred cost) h:c tysabe &5 4 � - .Jr(3) of 0 M E M O R A N D U M • u, • .. T M11 • Attached is a listing of the delinquent water and sewer accounts for the month of Feb. Recommend service be discontinued on Monday, March 3rd, 1997 at Noon. • All -0-, ti 3- 030 - 0646 -0802 3 -130- 0136 -0401 Jack Krippner Miles Willhite 646 2nd Ave SE 136 10th Ave NE Hutchinson MN 55350 Hutchinson MN 55350 646 2nd Ave SW 136 10th Ave NE 123.78 210.88 PROMISES 3 -8 -97 3- 045- 0607 -0810 Ralph Benton 3- 210 - 0105 -0406 607 3rd Ave SE Mike Carter Hutchinson MN 55350 105 Adams St SE 607 3rd Ave SE Hutchinson MN 55350 104.57 105 Adams St SE CC: Kurt Rischmiller 92.70 1590 Vegas Ave CC: Hutch Iron & Metal Montrose MN 55363 1130 Arch St SE Hutchinson MN 55350 3- 080 - 0116 -0802 Daryl Willett 3- 210- 0551 -0303 116 5th Ave NW Michael Keeler Hutchinson MN 55350 551 Adams St 116 5th Ave NW Hutchinson MN 55350 175.30 551 Adams St PROMISES 2 -28 -97 163.75 PROMISES 3 -7 -97 3- 080 - 0250 -0401 Vance Haugen 3- 275- 0510 -0506 250 5th Ave NW Jason Knacke Hutchinson MN 55350 510 California St 250 5th Ave NW Hutchinson MN 55350 95.12 510 California St 106.98 3- 095- 0255 -0201 Ron McGraw 3- 275- 0761 -0101 PO BOX 98 James Weckman JR. Hutchinson MN 55350 761 California St 255 6th Ave NE Hutchinson MN 55350 277.36 761 California St PROMISES 3 -3 -97 139.43 PROMISES 2 -25 -97 is • • or • 3- 285- 0594 -0202 Deb Bondhus 594 Carlisle St Hutchinson MN 55350 594 Carlisle St 120.84 • 3- 380 -0446 -0603 Christiene Fox 446 Erie St Hutchinson MN 55350 446 Erie St 141.91 PROMISES 3 -3 -97 3-445- 0315 -0706 Quentin Gruis 315 Griffen Ave Hutchinson MN 55350 315 Griffen Ave 25.00 CC: Walter Braun 1036 Jorgenson ST Hutchinson MN 55350 PROMISES 2 -25 -97 3 -505- 0780 -0004 Jerome Peterson 780 Hwy 7W Hutchinson MN 55350 780 Hwy 7W 81.47 3 -505- 1385 -0701 Nan and Dads Box 5 Hutchinson MN 55350 1385 Hwy 7W 17.41 3 -530- 0712 -0201 Vince Jahner 712 Hilltop Dr Hutchinson MN 55350 712 Hilltop Dr 177.42 3 -535- 0425 -0501 Judy Kopesky 222 2nd Ave SE Hutchinson MN 55350 425 Huron St 67.19 3- 655- 0680 -0902 Joseph Jorgenson 680 Lindy LA Huthinson MN 55350 680 Lindy La 124.83 3- 655- 0805 -0902 Jennifer Wilson 805 Lindy La Hutchinson MN 55350 805 Lindy La 99.95 3- 655- 0817 -0501 Rod Huls 817 Lindy La Hutchinson MN 55350 817 Lindy La 89.71 PROMISES 2 -27 -97 3- 715- 0125 -0001 Browns Greenhouse Box 36 Hutchinson MN 55350 125 Michigan St 151.43 • 3- 735- 0336 -0101 3- 870 - 0707 -0701 Dale Schlueter Jeff Hart 336 Monroe St 707 Shady Ridge Rd Hutchinson MN 55350 Hutchinson MN 55350 336 Monroe St 707 Shady Ridge Rd 175.30 185.17 PROMISES 3 -3 -97 2- 070 - 0535 -0504 3- 735- 0540 -0301 David Hall James Deragon 204 RT 00 540 Monroe St Hallsville MN 65255 Hutchinson MN 55350 535 4th Ave SW 540 Monroe St 120.02 187.69 PROMISES 2 -28 -97 2- 440 - 0775 -0703 Chris Davis 3- 735- 0566 -0201 775 Graham St Lynette Miller Hutchinson MN 55350 566 Monroe St 775 Graham St Hutchinson MN 55350 177.57 566 Monroe St CC: Veteran Adm 90.55 C/O Peterson & Paulson PROMISES 2 -27 -97 PO Box 263 r Hutchinson MN 55350 3- 795- 0105 -0701 Tom Carrigan 105 Pauls Rd Hutchinson MN 55350 105 Pauls Rd 127.02 PROMISES 2 -27 -97 3- 800 - 0575 -0102 Rodney Markgraf 575 Peterson Cir Hutchinson MN 55350 575 Peterson Cir 213.84 3- 855- 0547 -0010 Keith Christenson 547 School Rd N Hutchinson MN 55350 547 School Rd N 82.58 C DATE: February 20, 1997 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: 1997 CITY OF 14UTCHINSON LAND USE PLAN • • It is the recommendation of the Planning Commission that the 1997 City of Hutchinson Land Use Plan be approved. City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587 -5151 Fax (320) 2344240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350.3097 (320) 587 -2975 Fax (320) 2344240 Police Services 10 Franklin Street SW -2464 Hutchinson, MN 55350 � T (320) 587 -2242 ! , Fax (310) 587 -6427 -Printed on recycled paper - MINUTES HUTCHINSON PLANNING COMMISSION OR YpU R, Tuesday, February 18, 1997 NfpRMATjpN 1. L T ORDER 5:30 P.M. • The meeting was called to order by acting Chairman Bill Craig at 5:30 p.m. with the following members present: Bill Arndt, Dave Westlund, Bill Craig, Paul Ackland, and Craig Lenz. Absent: Chairman Dean Wood and Glenn Matejka. Also Present: Jim Marka, Director of Building, Planning and Zoning; Bonnie Baumetz, Planning and Zoning; Barry Anderson, City Attorney; John Rodeberg, City Engineer; and Dick Lennes, HCDC. 2. CONSENT AGENDA a) CONSIDERATION OF MINUTES OF REGULAR MEETING DATED JANUARY 21, 1997 Dave Westlund made a motion to approve the minutes dated January 21, 1997, seconded by Bill Arndt the motion carried unanimously. 3. OLD BUSINESS a) REVIEW SURVEY OF LOT DIMENSIONS FOR THE R -2 DISTRICT Bonnie Baumetz commented on the survey results received from cities contacted in the metro area regarding lot dimensions. The Planning Staff recommends the Hutchinson Zoning Ordinance be amended as follows: Two family dwellings in the R -2 District would require 10,000 square feet minimum lot area, 80fU100 ft. minimum lot width and maximum ground coverage of 35 %. It is also necessary to amend Section 8.06 district, regarding two family dwellings the identical to what is proposed in the R -2 District for two family dwellings. Discussion followed on whether one incident in the past would warrant changing the ordinance. • John Rodeberg said the trend is to build on smaller lots by stacking multi housing to accommodate affordable housing. Councilman Don Erickson, explained HRH's long range planning for affordable housing. Bill Arndt made a motion to continue the issue to March meeting, motion seconded by Dave Westlund, and the motion carried unanimously. a) CONSIDERATION OF VACATION OF OUTLOT B TO VACATE ALL UTILITY AND DRAINAGE EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS FIRST ADDITION REQUESTED BY MR. BILL GILK, SCENIC HEIGHTS INVESTMENT. b) CONSIDERATION OF A PRELIMINARY PLAT TO BE KNOWN AS "ISLAND VIEW HEIGHTS SECOND ADDITION" LOCATED IN THE FORMER ISLAND VIEW HEIGHTS FIRST ADDITION PLAT, REQUESTED BY MR. BILL GILK, SCENIC HEIGHTS INVESTMENT. C) CONSIDERATION OF REZONING "ISLAND VIEW HEIGHTS SECOND ADDITION" FROM R -1 (SINGLE FAMILY RESIDENCE) TO PDD (PLANNED DEVELOPMENT DISTRICT) REQUESTED BY MR. BILL GILK, SCENIC HEIGHTS INVESTMENT. d) CONSIDERATION OF PLANNED DEVELOPMENT DISTRICT LOCATED IN ISLAND VIEW HEIGHTS SECOND ADDITION REQUESTED BY MR. BILL GILK, SCENIC HEIGHTS INVESTMENT. • Acting Chairman Bill Craig opened the hearing at 5:40 p.m. with the reading of publication #4996, #4997, #4998, and #4999 as published in the Hutchinson Leader on Thursday, February 6, 1997. The request is for the purpose of considering a request by Mr. Bill Gilk, Scenic Heights Investment, Hutchinson Planning Commission Minutes February 18, 1997 to consider a petition to vacate all utility and drainage easements located in Island View Heights First Addition Outlot B, to consider a preliminary plat to be known as "ISLAND VIEW HEIGHTS SECOND ADDITION" located in the former ISLAND VIEW HEIGHTS FIRST ADDITION PLAT, to considertfIn request to rezone property located in Island View Heights Second Addition from R -1 (Single Faml Residence) to P.D.D. (Planned Development District), and consideration for a Planned Development District located in Island View Heights second Addition. Bill Gilk from Scenic Heights Investment gave opening statements explaining their proposal regarding Island View Heights Second Addition. He expressed Hutchinson has a need for affordable housing. He said Scenic Heights Investment is attempting to stay within the PDD requirements. Their goal is to offer duplexes and triplexes under $100,000. They have made some changes in their plans, but goal is still the same. They have increased park size in the revised plan. They would like to start construction on the duplexes on South Grade Court in the spring 1997, and continue south between Prairie View Drive S.W. and Underwood Ave. They would like to build on the lake shore lots in 1997. The affordable housing association will offer maintenance free living - snow plowed, lawns mowed, and maintenance of private roads. Kevin VonRiedel, Planner for RLK, gave an overview of the new plan and the changes made to be in compliance with the EAW (Environmental Assessment Worksheet). They are looking at 189 units - by including the first phase of Island View Heights they would be in compliance with the maximum density provision of our Comprehensive Plan. Jim Marka explained the need for $80,000 - $90,000 affordable housing. He also referenced John Rodeberg's letter regarding City Zoning ordinance/Comprehensive Land Use Plan and Shoreland Ordinance. John Rodeberg stated based on using the 56.77 acres there would be a maximum limit of 170 units in the development without requiring an EAW. Regarding the concerns of the utility capacity for thA& 170 unit density, the City can handle it with existing infrastructure. The plans now meet t Shoreland Ordinance list of criteria, City Zoning, and Comprehensive Plan - taking into consideration emergency services, and the cost to upgrade infrastructure. Staff feels the density should not exceed 170 units - staff does like the plan with single family, duplex and triplexes. Staff has concems with the density. John Schnobrich, legal council for RLK, explained they are consistent with Comprehensive Plan. The concept proposed in the PD portion is to tier development - lower density next to the water and increase density further away. This is consistent with their plan. He felt the City should consider that the developer owns lots in the original first addition, and that should be considered in the calculations. Kevin VonRiedel suggested we take this issue to the EQB (Environmental Quality Board). Bill Craig read Norman Wendorffs letter of concern regarding tile lines on adjacent agricultural land, and Jerry Busse's correspondence regarding his opposition to condominiums, but he would accept twins homes. Jerry Busse, 1200 Bradford St SE, asked if there were protective covenants in this area for out buildings. John Schnobrich said the covenant would not allow out buildings. Basically the homeowner owns only the inside of his dwelling. The outside of the building and yard are governed by the association. Craig Lenz asked if some streets would be private. John Schnobrich said the street system is designed to handle the density. Discussion followed regarding the determination of using both the First Addition and the Secoi• Addition of Island View Heights in calculating the maximum density for the development, the impact on infrastructure cost to tax payers, and protection of neighbors rights by covenants, even though affordable housing like this is needed. Suggestion was given to visit Environment Quality Board. Hutchinson Planning Commission Minutes February 18, 1997 Paul Ackland moved to continue the hearing to the March meeting. Bill Arndt seconded the motion. • Discussion was opened to the public. Linda Remacal, 1075 West Shore Dr. SW, said she didn't expect development this quickly and was concerned if the infrastructure was going to be able to handle the usage in the area. Norman Wendorff, 21767 -180th St., wanted to make sure drainage remains same. Before construction in this area, City employees will meet with Mr. Wendorff to locate drain tile openings. Datlaf Weseloh, 1109 Lewis Ave. SW, was concerned if the infrastructure was capable of handling development of this size. Jim Marka read the recommendations from the staff. Acting Chairman Bill Craig called for the motion again to continue the hearing to the March meeting. The motion was carried unanimously. a) CONSIDERATION OF REQUEST BY SYLVESTER REINERT FOR A CONDITIONAL USE PERMIT TO ALLOW A RECYCLING FACILITY TO BE LOCATED IN SECTION 8 OF HASSAN VALLEY TWP. WITHDRAWN b) PRESENTATION BY JOHN RODEBERG, JIM MARKA AND DICK LENNES OF COMPREHENSIVE • PLANNING IN REGARD TO ANNEXATION ISSUES, TRANSPORTATION AND INFRASTRUCTURE FOR THE CITY OF HUTCHINSON John Rodeberg gave an overview of the proposed Comprehensive Plan, explaining the proposed improvement projects. The City is looking at a staged system. The City is looking at Federal aid for Jefferson Street infrastructure. It would be economical to develop from east to the west. The 5th Avenue SE bridge across the Crow Ridge north of 3M should be completed 1998. Dick Lennes explained HCDC's emphasis is industrial development - industrial development drives everything else including housing and economic development. Bill Craig moved to recommend approval of the 1997 Land Use Plan, seconded by Bill Amdt the motion carried unanimously. c) YEARLY REVIEW OF THE COMPREHENSIVE PLAN Jim Marka recommended coordination of the Comprehensive Plan. John Rodeberg would like to provide a graphic plan with less verbage. Bill Craig recommended continued review of plan next month. d) REVIEW OF MANUFACTURED HOME CODE CHANGES PROPOSED FOR AMENDMENT TO THE ZONING ORDINANCE Bonnie Baumetz explained the proposed changes to the Hutchinson City Zoning Ordinance, Section 8.08 to comply with Minnesota Building Code, Chapter 1350, MN Statutes 327.31 thru 327.35. The consensus of the Planning Commission was to amend the zoning ordinance next month. Hutchinson Planning Commission Minutes February 18, 1997 e) ELECTION OF OFFICERS FOR 1997 -98 • Bill Arndt moved to elect Dean Wood, Chairman. Seconded by Paul Ackland the motion carried unanimously. Bill Amdt moved to elect Glen Matejka, Vice Chairman. Seconded by Paul Ackland motion carried unanimously. MEEM4 97,70M UUMN21111200 Bonnie Baumetz explained, she and Mayor Marlin Torgerson are working on an application to encourage public interest in serving on boards and commissions. Bonnie Baumetz asked Planning Commission to notify her at the March meeting if they wish to attend the annual Planning Institute in April. Bonnie will be attending both the "Basics & Beyond the Basics" seminars. Joint Planning Board zoning ordinance will be back from legal council the first of April. Bill Amdt recommended Ulm Ave be changed to Adery Street rather than Otter Street. There being no further business the meeting adjourned at 7.37 p.m. R: C2-18APD • • Minnesota Department of Public Safety LIQUOR CONTROL DIVISION 444 Cedar St. /Suite 100L St. Paul, MN 55101 -2156 (612)296 -6439 TDD (612)282 -6555 APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATI � o Elks Tae- QLfD7 DATE ORGANIZED gloq TAX EXEMPT NUMBER STREET ADDRESS 7 a C, H-W - P O. 3 u 505 CITY Nu son STATE "M ZIP CODE D - 05 5 NAME OF PERSON MAKING APPLICATION Siia✓ i W51 BUSINESS PHONE HOME PHONE q7-5 i 3 87- 7033 DATES LIQUOR WILL BE SOLD (I to 4 days) arch 250 lgg7 TYPE OF ORGANIZATION CLUB ❑ CHARITABLE E RELIGIOUS ❑ OTHER NONPROFIT ORGANIZATION O CER'S NAME SCD* _w ADDRESS aN�VO3 D Da I�,/e 55350 ORGANIZATION OFFIC R'S N Dens r►, cllroer DRESS l a5a Rolle ks LEM. N 824ch10,20 N ORGANIZATION O ICER'S NAME v les r e ADDRESS -t Bch rnson R ati n w ieense w .Ian on oor area, escri �� b - 7 1-hvli - 5 ib Will the applicant contract for intoxicating liquor services? If so, give the name and address of the Liquor license providing the service. Will the applicant carry liquor liability ance? If so, the carrier's na and amount of coverage. (NOTE: Insurance is not mandatory) m D. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COIiNTY BEFORE SUBMITTING TO LIQUOR CONTROL CITY /COUNTY _ CITY FEE AMOUNT DATE FEE PAID _ DATE APPROVED LICENSE DATES SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED LIQUOR CONTROL DIRECTOR OTE: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the City or County at least 30 days before the event. PS- 09079(8195) — E, Minnesota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar SL, Suite IOOL St. Paul, MN 55101 -2156 612 - 2966430 • TIY 612 -282 -6555 • FAX 612 - 297 -5259 RENEWAL OF LIQUOR, WINE, OR CLUB LICENSE Nu liceme witl be qpr nd a released uer➢ &--$20VAWflw1D C.ad fee urexi ad [ty ` Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and Licensee liquor liability for the new License period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code MCLONSL jigensePeriodEnding 03/31/97 ID# 967 City /County where license approved Hu Ch 1 nson Licensee Name Hutchinson E l k s Inc. 2427 Trade Name Hutchinson E l k s Lodge Licensed Location address 720 Hwy 7E /PO Box 565 City, State, Zip Code Hutchinson, MN 55350 -0565 Business Phone 61 2) 587-3116 LICENSE FEES: Off Sale $ On Sale $ 500.00 Sunday $ By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Annlieant's signature on this renewal confirms the following: Failure to report any of the following will result in £roes. I. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city township /county in the state of Minnesota If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confums that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a li or liability insurance certificate that corresponds with the license period in city /county when license is issued. $ 000 in cash or securities or $100, 000 surety bond may be submitted in lieu of liquor liability. Licensee Signature Daze v -S' 9 ? / (Signature certifieglWabove info ation to be correct and license has been approved by city/county. City Clerk/County Auditor Si true Date (Signature certifies that renew f a liq , wine or clu license has been approved by the city /county as stated above. County Attomey Si nature Date County Board issu I' fies licensee is eligib for license). Police /Sheriff Signature Date Z — �— 9' (Signature certifies licensee or associa ve not bee ited during the past five years for any state/local liquor law violations (criminal/civil). Report violations on back, then sign here. ' PS 909 -96 Minnesota Department of Public Safety / Alcohol and G ambling Enforcement / 444 Cedar St., Suite 100E St. Paul, [VAN 55101 -2156 612- 296 -6430 TI 612- 282 -6555 • FAX 612 - 297 -5259 RENEWAL OF LIQUOR, WINE, OR CLUB LICENSE No iieenw wiH be ■ppm� "r Cca4d Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code MCLONSL License Period Ending 03/31/97 ID it 969 City/County where license approved Hutchinson Licensee Name VFW 906 Trade Name Charles McLaughlin Post Licensed Location address 247 1st Ave SE City, State, Zip Code Hutchinson, MN 55350 Business Phone( 61 2) 587 -9929 LICENSE FEES: Off Sale $ On Sale$ 500.00 Sunday$ By signing this renewal application, applicant certifies that there has been no change in ownership or the above named Licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Agyjc_nt's sienature on this renewal confirms the following• Failure to report any of the following will resu in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city/township /county in the state of Minnesota If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confums that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100, 000 surety bond may be submitted in lieu of liquor liability. nn� T ; --- — c;—,,,.a �/�� J%Sil . � Date .2 /O' 1 0 7 certifies all certifies that correct and license has been approved by city/county. Date )proved by the city /county as Date Cotmty Board issu licens o rgn certifies licen is eligible for Police /Sheriff Signat (Signature certifies licensee o associa have not Been cited during the past violations (criminal /civil). Report violations on back, then sign here. Date L — 41— years for any state/local liquor law _ r i n U MEMORANDUM February 25, 1997 To: Mayor & City Council From: Marilyn J. Swanson, Administrative Secretary Subject: ADDITION TO AGENDA ITEM 4 -M The following two club liquor license applications were submitted today and should be included under agenda item 4 -(f): • > American Legion Post No. 96 > Crow River Country Club Attachment • II �-F Minnesota Department of Public Safety di,, Alcohol and Gambling Enforcement 444 Cedar SL, Suite 100E � St. Paul, MN 55101 -2156 t5 612 - 296 -6430 • TTY 612-282-6555 • FAX 612 - 297 -5259 T RENEWAL OF LIQUOR, WINE, OR CLUB LICENSE No lice== will be approved or rekaud mot the $20 Retailer ID Cud fee is received by MN Upnr Control - Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code MCLONSL LLrgensePeriodEnding 03/31/97 ID# 966 City/County where license approved u ch 7 nson Licensee Name Am Leg 96 Trade Name Hutchinson Legion Club Licensed Location address 35 3rd Ave SE City, State, Zip Code Hutchinson, MN 55350 BusinessPhone(612) 587 -2665 LICENSE FEES: Off Sale $ On Sale $ 800.00 Sunday $ By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. L Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city/township /county in the state of Minnesota If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any Liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county where license is issued. 00, securities $100, 000 surety bond may be submitted in lieu of liquor liability. Licensee Signature ` r cash Date Z' /3 "5' 7 (Signature certifies all k6ove i rmati n t rrect aritlicefise has been approved by city/county. City Cleric/County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above. County Attorney Signature Date County Board issued licenses only (Signature certifies licensee is eligible for license). Police /Sheriff Signature Date (Signature certifies licensee or associates have not been cited during the past five years for any state/local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 909796 4 Minnesota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar SL, Suite IDOL St. Paul, MN 55101 -2156 612- 296 -6430 • TIT 612 -282 -6555 • FAX 612 - 297 -5259 RENEWAL OF LIQUOR, WINE, OR CLUB LICENSE No tixme will be approved or m4eaed aodl the $20 Remler n) cad & ie reoei:ed'tQ 1 tire - camel, Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code MCLONSL LigensePeriodEnding 03/31/97 ID# 968 City/County where license approved Hu oh 1 nson Licensee Name Crow River Country Club Inc. Trade Name Crow River Bar & Restaurant Licensed Location address Box 9 City, State, Zip Code Hutchinson, MN 55350 Business Phone(6 12 ) 587 -3070 LICENSE FEES: Off Sale $ On Sale $ 500.00 Sunday $ By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's denature on this renewal confirms the following: Failure to retort any of the following will result in fines 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any cityhownship /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor License revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period In city /county where license is issued. $ 00, i cash or ri or $100, 000 surety bond may be submitted in lieu of liquor liability. p Licensee Si natur Date (Signature certifies all abo a inf on to be correct and license has been approved by city/county. City Clerk/County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above. County Attomey Signature Date County Board issued licenses only (Signature certifies licensee is eligible for license). PoliceJSheriff Signature Date (Signature certifies licensee or associates have not been cited during the past five years for any state/local liquor law violations (criminal /civil). Report violations on back, then sign here. Ps 9093-96 Minnesota Department of Public Safety d Alcohol and Gambling Enforcement >� 444 Cedar St., Suite IOOL 1 St. Paul, MN 55101 -2156 612 - 296-6430 • TTY 612- 282 -6555 • FAX 612 -297 -5259 RENEWAL OF LIQUOR, WINE, OR CLUB LICENSE toIiiwH1tovpvveamrar et,nffl the $ 2DRmd.WCmaf" Lia"C." Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Cade MWNONSB [ LirensePeriodEnding 03/31/97 ID# 5955 City /County where license approved Hu oh 7 nson Licensee Name Lamprecht, Durwood W. Trade Name Bavarian Haus Licensed Location address 36 Main St N City, State, Zip Code Hutchinson, MN 55350 Business Phone 61 2) 587 -4560 LICENSE FEES: Off Sale $ On Sale $ 500.00 Sunday $ By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's sienature on this renewal confirms the followine: Failure to retort any of the followine will result in fines. L Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that dining the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. 00,000 in cash or securities or $100, 000 surety bond may be submitted in lieu of liquor liability. Licensee Signature Date ! '/ q (Signature certifies all a ve formation to correct and license has been approved by city/county. City Clerk/County Auditor Signature Date (Signature certifies that renew of a liqu , wine or ub license bms been approved by the city /county as stated above. County Attorney natu Date County Board iss d icen reifies licensee is ligible for license). Police /Sheriff Si na Date z-' 2 'JT/ (Signature certifies licensee or socia a not been cited during the past five years for any state/local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -96 0 MEMORANDUM February 25, 1997 To: Mayor & City Council From: Marilyn I Swanson, Administrative Secretary 11_ I► I 010 11. U J: 1 1 NI Lei I The bottle club (set -up) license for Little Crow Bowling Lanes, Inc. (d.b.a. Hutch Bowl) should be added to the agenda as item 4 -(h). • r L Minnesota Department of Public Safety LIQUOR CONTROL DIVISION 8 444 Cedar St., Suite 100 L, St. Paul, MN 5510 1 -2156 0 e (612)296 -6439 TTY(612)282-6555 5 RENEWAL OF CONSUMPTION & DISPLAY PERMIT Permit Fee $150 (Renewal Date: April 1) 5442 PUBLIC Little Crow Bowling Lanes Inc. Hutch Bowl 1150 Hwy 7 W /Box 203 Hutchinson, MN 55350 a IF NAME AND ADDRESS SHOWN ARE NOT CORRECT, MAKE CHANGES BELOW Workmens Comp Ins. Co. 71QtMAoS 1'Nnd -T15 Policy No Period S - � - 9• Sj - �� City/County City/County where ermit approved. A t - r'- I S Or/� Permit Name: SG fir` Trade I LP n o 19 Uut,It D L A-ie S T AG KTc11 �JG(/L a'on s: w4 — 2 P � 0 City,Sta te 7i Code: T Ch IN SO t hlrl J 354 ' D�Oi' Riiqin"q Phone 3a0 3S� By signing this renewal application, applicant certifies that there has been no change in ownership, corporate off cers,bylaws, membership, parmers, home addresses, or telephone numbers. If changes have occurred during the past 12 months, please give details on the back of this renewal, then sign below. Annlirant'c slvnature on this renewal confirms the following: Pallureto- noes• 1. Applicant confirms that it has never had a liquor license rejected by any city/township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 2. Applicant confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 3. Applicant confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 4. Applicant confirms that Workers Compensation insurance is in effect for the full license period. 5. Applicant confirms, no club on -sale intoxicating liquor license is held. 6. Applicant confirms business premises are separateJ�om any other business establishment. .�2-a (Signature certifies all above inforrAtion to be correct and permit has been approved by city /county. City Clerk /County Auditor Sinnat RP Date (Signature certifies that a consumption and display permit has been approved by the city /county as stated above). PS09097(8/95) Amount Received February 19, 1997 MEMORANDUM TO MAYOR AND CITY COUNCIL RE TRANSIT VEHICLE ACQUISITION • The 1997 transit department budget includes provision for purchase of a replacement vehicle this year. The cost is paid 80% through State/Federal funding and 20% by the City. The City has the opportunity to participate in a statewide procurement process, which may result in cost savings for the vehicle purchase. We will be relying on the advice of our project manager to determine if it is in the city's best interest to participate with the State or to advertise independently for bids. We request authorization to proceed with the vehicle purchase at this time. 0 City Center III Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587 -5151 Fax (320) 234-4240 Parks & Recreation 900 Harrington Street SW Hutchinson, AIN 55350 -3097 (320) 587 -2975 Fax (320) 2344240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (320) 587.1242 Fax (320) 587.6427 ' Minnesota Department of Transportation �'l ee Transportation Building 395 John Ireland Boulevard Saint Paul, Minnesota 55155 -1899 . January 31, 1997 Hazel Sitz Transit Coordinator Hutchinson City Center 111 Hassan Street SE Hutchinson, Minnesota 55350 -2522 Dear Ms. Sitz: As you may know, Mn/DOT has been working to improve transit vehicle quality and vendor responsiveness through a statewide procurement process. In February, the State of Minnesota will be soliciting bids for new buses on behalf of approximately 50 Sections 5310 and 5311 transportation providers. It is our understanding that you will be purchasing a small or medium sized bus as identified in your Management Plan with Mn/DOT. You may purchase this bus through the new transit vehicle cooperative procurement process. Please remember that you will be reimbursed for 80% of approved capital costs. Enclosed with this letter are the draft specifications for the cooperative procurement process. If you wish to participate, please provide the following information in writing to the Office of Transit by Monday, February 10th: • Confirmation that you wish to participate in the cooperative procurement; • • Preferred configuration and number of seats and wheelchair securement positions; • Options required for your vehicle; and, • Options you would be interested in depending on the price. Please work with your Project Manager to discuss your required options as they must be pre - approved for reimbursement. Mn/DOT's shop supervisors can provide more technical assistance as you specify equipment. You should contact David Strege at (612) 725 -2355 to locate a shop supervisor in your area. Mn/DOT will incorporate your configuration and required options into the bid specifications and solicitation process. During the later part of March, the State will select vendors based on the lowest responsive bid for each vehicle. After the State complet se its vendor decisions, you will be requested to make the final selection of your options and place your order with the appropriate vendor. If at any time your need clarification or assistance in this process please contact your Project Manager. Thank you for your continued commitment to public transit service in Minnesota. Sincerel Jo Tocho Planning Director • = An equal opportunity employer 0 • State of Minnesota Department of Public Safety Fiscal 6 Administrative Services 444 Cedar Street, Suite 100 -F St. Paul, Minnesota 55101 -2156 City of Hutchinson 111 Hassan Street South East Hutchinson, MN 55350 Dear City Administrator, January 29, 1997 LEASE NO PS0098, between the DEPARTMENT OF PUBLIC SAFETY and the City of Autrhincnn. This letter is notification that the State of Minnesota is hereby exercising the option to extend our lease agreement as provided for in Clause 3 of Lease Number PS0098 Said option shall be effective for the period July 1, 1 thru June 30, 1998. The leased property is situated in the City of Hutchi nson, County of McLeod, and is described as: Aooroximately One Thousand One Hundred (1.100) at 111 Hassan to be used as a driver exam Lease Coordinator MN. Department of Public y By. ORIG INAL S1G. Date: FEB - 4 1997 BY JANET D WEBER Certified - Return Receipt Requested Approved: Department of P &61WlIGNED By: Title: JAN 2 9 1997 . P: r b " 1 ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP DAVID B. ARNOLD STEVEN A. ANDERSON G. BARRY ANDERSON LAURA K. FRETLAND DAVID A. BRUEGGEMANN PAUL D. DOVE JANE VAN VALKENBURG RICHARD G. McGEE CATHRYN D. REHER WALTER P. MICHELS, III A,y ADMITTED IN TEAJ9 AND NEW YORK Mr. Gary D. Plotz City Administrator Hutchinson City Center I I I Hassan Street S.E. Hutchinson, Mn. 55350 Re: Christmas Tree Sales Our File No. 3188 -87001 0 Dear Gary: (320) 587 -7575 FAX (320)!5a7-4096 RESIDENT ATTORNEY G. BARRY ANDERSON January 17, 1997 PI 'ON OF COUNSEL RAYMOND C. LALLIER ARTHUR L. DOTEN 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 FAX 1612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389 -2214 FAX (612) 389 -5506 I am responding to a memorandum from Marilyn Swanson dated January 8, 1997 regarding Christmas tree permits. I have reviewed our City Code. From what I can tell, we presently do not require permits for Christmas tree sales from major commercial vendors. From a land use standpoint, the consent of the City for Christmas tree sales is required only in R -1 single family residence districts. As far as I know from an enforcement standpoint, we have had a problem with Christmas tree sales only in a couple of isolated instances where residential properties were used and the appropriate permit was either not applied for or not paid for or there were some parking considerations. I am not aware of any problems with parties selling commercial Christmas trees in commercially zoned areas. I think the first question the City needs to address is whether or not it has any desire to regulate, by permit or otherwise, Christmas tree sales. This is a seasonal activity, generally of two to three weeks in duration, and unlike seasonal food products were spoilage and other issues may not be immediately present, it seems to me the possibility of fraud or on the individual consumer is fairly low. 11 ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON. MINNESOTA 55350 -2563 CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 9-0, "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION • Mr. Gary D. Plotz January 17, 1997 Page 2 Do we need to issue permits at all, except, obviously, in R -1 district and perhaps R -2 districts where there might be a reasonable expectation that such commercial activity should not occur? I can tell you that there is no requirement that the City must handle Christmas tree sales on a permit basis. A possible resolution of the matter is to simply not require a permit or any regulation as long as city right of way is not involved (Le, Christmas tree operations cannot be set up on park land, roadway or city right of way). I do believe a municipality can legally distinguish between a business that sells Christmas trees as part of an overall commercial operation (a grocery store for example) and a Christmas tree lot which, by lease or otherwise, sits on other property whether or not that property is commercially zoned. I am not sure how strong the distinction is, however, and I think this is a particular problem in light of the absence of any significant concerns with such operations. In summary, I would be inclined to recommend that Christmas tree permits not be issued except in situations where permission is sought to operate in R -1 or R -2 areas. If problems are encountered there is nothing to prevent the City from adopting new regulations governing Christmas tree lot operations- 0 I really think the most appropriate way to handle this would be to discuss it at our next regularly scheduled staff meeting, perhaps following the last regularly scheduled City Council meeting. I hope this is responsive to your concerns. Best regards. Very truly yo , ARNO RSON DO PEEP .t G. Ba^ GBA:lm 11 0 I N T E R MEMO O F F I C E Date: January 21, 1997 To: G. Barry Anderson, City Attorney From: Marilyn J. Swanson, Administrative Secretary Subject: CHRISTMAS TREE SALES I read your letter addressing the above topic, and I have an additional comment on the subject. C� One of the reasons this discussion came up is because two businesses from other cities have applied for Christmas tree sales permits the last two or three years, namely Turck's Trees of Litchfield and Hacker's Christmas Trees of Sleepy Eye. They have been granted permits and paid the $5.00 fee. My question is: "Why should they have to pay for a permit if no one else in town does ?" Somehow it seems a little unfair to me. cc: Gary D. Plotz I N T E R MEMO O F F I C E Date: January 8, 1997 To: G. Barry Anderson, City Attorney From: Marilyn J. Swanson, Administrative Secretary ' Yu Y: ' : ulYYsl Gary Plotz and I have had a recent conversation regarding the number of businesses in the past few years who have sold Christmas trees without a permit. In 1996 there seemed to be a noticeable increase. In previous years the City did not require a business (ie., grocery store, flower shop, or some other establishment that sold items related to Christmas trees) to purchase a permit. However, we are beginning to question where one draws the line on this issue. Gary suggested that I should contact you for research and a legal opinion. We would like to establish a policy in the near future before we get into another Christmas season. It would also allow time to inform the local businesses of any new policy to be in effect for 1997. Thanks for your expertise on Christmas trees! cc: Gary D. Plotz 9 — (� 1 8 • Section 8.04 R -1 District 8.04 R -1 SINGLE FAMILY RESIDENCE DISTRICT PURPOSE The R -1 RESIDENCE DISTRICT is intended to provide residential areas for development of single family homes and complementary uses on larger parcels of land. PERMITTED PRINCIPAL USES The following uses are permitted, as regulated herein, without special application requirements or conditions attached: Single Family detached dwellings Parks and playgrounds Family daycare Class "B" supervised living facilities for the handicapped and mentally retarded. not served by public sanitary sewer Two - family houses on a Lot of Record prior to January 1, 1991 Golf courses and related facilities 10) Churches and houses of worship and related facilities Schools Move structures larger than 10' x 12' Seasonal on -site sales (ie: Christmas trees) (Amended 2/8/94) Foster Homes or Group Homes not licensed as Class "B" suervised living facilities (amended 2/8/94) SPECIAL PROVISIONS DISTRICT Home occupations according to the following conditionst (As defined in Section 3) 1. No unreasonable use of materials or mechanical equipment not recognized as being part of and compatible with normal household use shall be permitted. 2. The use shall not generate pedestrian or vehicular traffic beyond that reasonable or normal to the district in which located. 3. It shall not involve the unreasonable or inappropriate use of commercial vehicles for delivery of occupational materials to or from the premises. 4. No accessory building or space outside of the principal building shall be exclusively used for such purposes. 5. No special space within the principal building shall be designed or arranged for such use so that it would require any major internal or external alterations or ) 8 -5 city of H B H 0 R A N D a H DATE: November 30, 1993 TO: Gary Plotz, City Administrator FROM: Hutchinson Planning Staff RE: Restriction of Christmas Tree Sales to Commercially /Industrial Zoned Districts Based on the Hutchinson zoning land -use regulations, and the ongoing off site premise sign violations, the Hutchinson Planning Staff is requesting City Council consideration to limit Christmas tree sales to commercially and industrial zoned districts beginning in 1994• We believe this type of home occupation within residential districts substantially increases traffic volume and may be upsetting to residential neighborhoods with the increased yard lighting, and merchandising. Your consideration on this matter is appreciated. cc: -14'arilyn J. Swanson - For Council consideration File cint11a11 Parka &Recrcation .i- enuel1't f ?00lld:vir. ton$feet (02)3S7-51.57 +h 12155: - r)i; III tL AI i41uC';L)hI Policc Department 16 Franklin St xi 1 ;oiah (612) -5S, -2212 0 _C—P' 2.22(h)(1) is paB- 49a.vp (2.221 LICENSE AND PERMIT FEES Update 1 -97 TYPE EFFECTIVE DATE HE Animal Impound Fee 25.00 Animal Maintenance Fee Per Day 10.00 Animal License Tag (Dog /Cat) 5.00 " Late Fee 5.00 Alarm Monitoring Fee (per mo) Residential 10.00 Commercial 10.00 Industrial 10.00 Canine Unit Fee (per hour) 50.00 Carnival - deposit refundable 500.00 _-> Christmas Tree Sales Permit S hort Term 5.00 Cigarette License January 1 50.00 Driver's License Verification Fee 2.00 Gambling License Btngo License January 1 100.00 Gambling Devices January 1 100.00 Gambling Short Term - 25.00 Gambling License Investigation 100.00 Garbage and Refuse Haulers January 1 Commercial 100.00 Residential 100.00 Recycling 50.00 Motor Vehicle License Verification 2.00 Motorized Golf Cart Permit Annual 5.00 Notary Fee 1.00 Parade Permit Short Term 25.00 Peddler /Solicitor /Transient Merchant Permit 25.00 day; 200.00 yr. Police Reports - copies 5 Police Service of Papers 15.00 Popcorn Stand Permit 50.00 Public Auction Permit 25.00 Recycling Permit Short -term 25.00 day; 200.00 yr. Second Hand Goods Dealers & Pawn Shops January 1 100.00 yr. Snow Removal Permit Short Term 10.00 Tattoo License January 1 150.00 Taxi Cab License (per cab) Annual 3.00 Vehicle Storage Fee (per day) 5 X -d. CHRISTMAS APPLICATION FORT LELIMS - - ----- PERMT ... Ursby applies for a permit to ........................................... .. ... I ...... ....... .... CHRIST.MkS ... TREES ................ ......... . .......... ... ..... . ... ... .. . . . ................. . . ........... . .. ....... .. .... ....... . - - - upon that certain tract of land described as follows. Lot ................ ; Block .............................. . . ..... plator addition .. ................ . .. ....... ........ .............. ...... . ... ................ ... ; address ............. ....... ..................... - ..... ......... ............. ..... which U of the following size and area; width...._..... .. . .. ......... feet; length . _. ........... 1.11 ..... .1 . feet; area ... ... - . . . ........ .. .. .. and hereby agrees that, in case, such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said ........................... CITY . .... OF F .... H . U . T . C . H .. I . N . S . 0 , N .... I ....... I ..... ..... ........................................... ........ applicable thereto. .applicant further agrees to pay fees or assessments at the time and in the amounts specified as follows: 40 FEE: $5.00 0 Y-0- Alft Hutchinson Area Health Care Hutchinson Comnttinity Hospital Burns Manor Nursing Home • Dassel Medical Center • Winsted Family Practice Clinic 1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000 February 24, 1997 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan Street South Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on February 20, 1997, considered the following requests from staff. The following is an excerpt from the minutes of that meeting. "Computer Information System. The board was informed about the study effort • that has been conducted over the last several months in researching our organization's needs for a replacement Information System. Last month the Board of Directors of HAHC granted authority to exclusively negotiate a contract with Meditech Inc. of Boston, MA, for the purchase of computer software and support. Graves reported that Ed Tusa , Division Director, Finance Information and Quality and John Wedin, of McGladrey and Pullen, have successfully negotiated satisfactory terms and conditions in the contract. Barry Anderson, City Attorney, and Allina Health System have also reviewed the document and have made changes that have been accepted by the Meditech Corp. It is anticipated the total costs for software, implementation and conversion services, and hardware purchases will cost approximately $1,500,000 over the next three years. In 1997 the amount of money will be approximately $750,000; in 1998 approximately $550,000; and in 1999 approximately $200,000. The Meditech portion for the system will be no more than $715,000 for software, installation, and conversion services. The balance, for hardware purchase, hardware systems upgrades, installation and conversion, will be approximately $785,000. Monthly service fees paid to Meditech will be $4,215/ month. It was also emphasized that Meditech does not supply the hardware, however, two hardware suppliers have been identified by Meditech as those who are compatible with this system. • Following discussion, motion was made by Myers, seconded by Slanga, to request authority from the City Council to purchase software with installation from Meditech Corp. and hardware, that is compatible with the Meditech system in an amount not to exceed $1,500,000 over the next three years. All were in favor. Motion carried." y 9 1- E, n U The Honorable Mayor Marlin Torgerson and City Council Representatives February 24, 1997 Page Two Also considered at the Board Meeting was a discussion of our opportunity to retire the debt on the existing bonds for Burns Manor Nursing Home. The following is an excerpt from the meeting: " Burns Manor Debt. Graves informed the board the City of Hutchinson has an opportunity to exercise a "call feature" on the 1989 bond issue for the Burns Manor debt. The Principal and interest would amount to approximately $600,000. The call date is May 1 of this year. Following discussion, a motion was made by Myers, seconded by Slanga, to recommend to the City Council the city exercise its right to call the bonds and retire, (approximately $600,000), the existing debt for Burns Manor Nursing Home. All were in favor. Motion Carried." Thank you, in advance, for your consideration of these requests. I will be at the meeting on • Tuesday evening to answer any questions you may have regarding these items. Sincerely, AREA HEALTH CARE Philip G. President PGG:cs • 0 Coalition of Greater Minnesota Cities REPRESENTING OVER HALF A MILLION PEOPLE February 19, 1997 Mayor Marlin Torgerson 145 First Avenue SE Hutchinson, MN 55350 -2522 Dear Mayor Torgerson_ On behalf of the Coalition of Greater Minnesota Cities, I would like to offer you a chance to experience the benefits of membership in our city organization on a trial basis. The Coalition is a non - profit advocacy organization representing 58 cities located outside of the Twin Cities metropolitan area. We focus our advocacy activity in areas of particular concern to Greater Minnesota cities: Local Government Aid and property taxes, annexation and land -use issues; Minnesota Pollution Control Agency wastewater regulations and fees; and labor relations. We do not duplicate the efforts of other associations. We concentrate on research and analysis of the issues, and provide important information our members can't get from other sources. We would like the city of Hutchinson to consider joining the Coalition, but before you decide, we would like you to share in the benefits. Could we add you to our membership list for mailings and faxes until January 1, 19987 Here is what you'll get, at no cost to the city: ♦ Capitol Faxes containing up -to -date information and analysis on key legislative issues faxed to your city manager for distributing to your city council and appropriate department heads; • Special mailings containing information on how property tax reform proposals affect your city and your taxpayers; and Invitations to attend all Coalition events, like our annual conference scheduled for Aug. 6 -8 in Detroit Lakes, membership meetings, seminars, and lobbying activities. I firmly believe my city has benefitted greatly from membership and participation in the Coalition, and I believe Hutchinson also would benefit. • The only thing we ask for this trial membership is that your city manager distribute to your city 97F Torgerson • Page 2 council the Capitol Fax and other relevant materials we send you, and that you give Coalition officials a chance to meet with you and the council to discuss membership sometime this summer. I or another member of the Coalition will call you soon to answer any questions you may have and ask if we can add you to our membership list on a trial basis. Also, I am enclosing the CGMC brochure, a recent Capitol Fax, the Coalition's "Views at a Glance" which we send to legislators and media, and a summary of our main legislative policy positions. Thank you for your consideration and I look forward to speaking with you about joining the CGMC. Sincerely, Kathleen Sheran CGMC Membership Committee Chair Mankato City Council, president Encl. • 40 i i i For More Information I Let us know what you need... Place a check mark next to the subject areas you would like more information about. Then send this portion of the brochure with your mailing address and city information to Flaherty & Koebele, 386 N. Wabasha Street, Suite 1025, St. Paul, MN 55102. _ Capitol Fax broadcast faxing service _ Technical assistance on issue areas _ Dues for joining the Coalition and committees ...And let us know who you are: Name: Title: City of Mailing address: Phone: _ Population: Member Cities Alexandria Morris Austin New Ulm Baxter North Branch Bemidji Northfield Benson North Mankato Braham Owatonna Brainerd Pelican Rapids Breckenridge Perham Cambridge Red Wing Chisholm Redwood Falls Crookston Rochester Detroit Lakes Roseau East Grand Forks Rushford Fairmont St. Charles Faribault St. Cloud Fergus Falls St. James Goodview St. Peter Grand Rapids Sartell Granite Falls Sauk Rapids International Falls Staples Lake City Stewartville LeSueur Thief River Falls Litchfield Virginia Little Falls Wadena Luverne Warroad Mankato Waseca Marshall Willmar Montevideo Winona Moorhead Worthington Mora Prepared by Flaherty & Koebele, PA. 386 N. Wabasha Street, Suite 1025 St. Paul, Minnesota 55102 612.225.8840 0 e,4wu Printed on Recycled Paper Coalition of Greater Minnesota Cities Dedicated to a Stronger Minnesota What is the Coalition of Greater Minnesota Cities? T he CGMC is a non - profit advocacy organization representing 59 cities located outside of the Twin Cities metropolitan area. For more than 20 years, the Coalition has united cities with similar concerns, forming a strong voice at the Legislature through effective lobbying and keeping city officials active players in the legislative process. The CGMC Mission: C oalition cities are dedicated to a strong Greater Minnesota. Our mission is to develop viable, progressive communities for businesses and families through strong economic growth and good local government. We support fair property taxes, good land -use planning and smart environmental regulation to meet that goal. How we support Greater Minnesota ♦ Property Taxes The CGMC is committed to a fair property tax system. We believe Local Government Aid is essential to fair taxation and have successfully preserved LGA for our cities. It will remain a cornerstone of our advocacy program. ♦ Land -use Planning The CGMC believes good use of our land and resources is essential to preserving viable regional centers. The Coalition works for annexation law changes that promote economic growth, government efficiency, environmental preservation and tax equity. ♦ Environmental Regulation The Coalition protects Greater Minnesota's natural resources and the wise use of cities' resources by working to eliminate unreasonable and expensive regulations. ♦ Labor Relations The CGMC has established a communications network to help cities with labor negotiations and employment issues. Why join t e Coalition? B y joining the Coalition, your city becomes a member of an advocacy organization dedicated to representing the concerns unique to cities outside of the Twin Cities. The CGMC allows: ♦ Greater Minnesota city officials more opportunities to be actively involved in state issues. ♦ Greater Minnesota cities to be more effective because our research and analysis is concentrated on issues that uniquely affect our cities. ♦ Greater Minnesota cities to react quickly to legislative events because officials are informed through our Capitol Fax services. ♦ Greater Minnesota issues and concerns to be heard through effective media relations. Look Us Up The CGMC World Wide Web site is at www.skypoint.conVmembers/fklawl9 0 Coalition of Greater Minnesota Cities - REPRESENTING OVER HALF A MILLION PEOPLE Summary of 1996 CGMC Positions Property Tax Reform ♦ Oppose a constitutional amendment unless it dedicates a portion of the sales tax for Local Government Aid and a homestead and renter's credit. ♦ Support Sen. Hottinger's reform proposal. 1* Environment ♦ Support $100 million of state bonding for matching grants for wastewater treatment infrastructure in Greater Minnesota. Annexation ♦ Oppose reinstatement of elections. ♦ Support a fair hearing process: *Eliminate the two county commissioners on the Minnesota Municipal Board, or -Replace the entire board with an administrative law judge process. ♦ Support automatic annexation of township land if the Minnesota Pollution Control Agency orders a city to supply sewer and water services to it. 0 January 23, 1996 Coalition of Greater Minnesota Cities February 4, 1997 Contact: Laura Petersen 612.225.8840 CAPITOL FAX CGMC responds to Int'l. Falls Mayor Jack Murray sent the attached letter to Minnesota Chamber; state Chamber of Commerce President David Olson and a Action needed from letter to Greater Minnesota legislators (also attached). In a memo to all Coalition cities mailed today, cities are asked to member cities contact their local legislators, the Minnesota Chamber, their local chamber of commerce, and submit a guest column to their local papers. Call Tim Flaherty at 612.225.8840 with questions. CGMC and MPCA talk Moorhead Mayor Morrie Lanning, chair of the CGMC Environment Committee, and Flaherty & Koebele staff met with Minnesota Pollution Control Agency Commissioner Peder Larson and other MPCA staff to discuss the Coalition's legislative program. The CGMC and MPCA reached agreement on some points, but there was no consensus on CGMC's major initiative requiring a cost - benefit analysis of wastewater standards by a third parry. That bill will be introduced next week, discussions will continue. Cities testify at Local Detroit Lakes Mayor Larry Buboltz testified last week at the Government committees House Local Government Committee on the CGMC's program. He presented our policy positions on property taxes and reform, annexation and land -use, and environmental regulation issues. Two weeks ago, Tim Flaherty also presented the CGMC's positions to the Senate Local Government Committee. Red Wing to lose Steve Perkins, city administrator for Red Wing, is leaving, Administrator Perkins the city later this month for a great private sector opportunity. He will be chief operating officer at Ellison Meats and executive vice president of Global Ventures, Inc. in Pipestone. Steve has been an important contributor to the CGMC program and we will invite him to our annual meeting Aug. 6 -8 in Detroit Lakes for an appropriate farewell. • • • Y' F_ Prepared by Flaherty & Koebelc for the Coalition of Greater Minnesota Cities r Views at a Glance • The Coalition of Greater Minnesota Cities February 6, 1997 CGMC opposes proposed 52 percent increase in MPCA fees The Minnesota Pollution Control Agency wants a 52 percent ($1.9 million) increase in wastewater permit fees in its 1998 -99 biennial budget. The fee increase would replace existing state general fund money used to cover a $2.3 million shortfall in the previous 1996 -97 budget (budget chart attached). The CGMC opposes this proposed fee increase because: ♦ It will reduce the MPCA's accountability to the Legislature. Because • permit fees do not come out of the state general fund, it is easier for the MPCA to use fees as a self - perpetuating revenue source -- more fees can lead to more agency staff, more regulations, and even more fees. ♦ If it is important to preserve the $1.9 million of funding in the existing program, then the state should fund it because clean water is a statewide resource. ♦ It is not consistent with the MPCA Phase II Advisory Committee recommendation that the $1.9 million budget shortfall be raised by proportional increases in permit fees and the state general fund, approximately 22 percent in each (Phase II recommendations attached). • For more information about the proposed MPCA fee increase or the Blue Ribbon Task Force and Phase 11 Advisory Committee, contact Corey Elmer at 612.225.8840 or via email at Celmer®flaherty- koebele.com. Produced by Flaherty & Koebele, P.A. Ca11612.225.8840. Y F Alexandria Austin Baxter Bemidji Benson Braham Brainerd Breckenridge Cambridge Chisholm Crookston Detroit Lakes Faribault Rapids Lake City Luverne East Grand Forks Fairmont Fergus Falls Goodview Grand Granite Falls International Falls LeSueur Litchfield Little Falls • Mankato Marshall Montevideo Mora Morris New Ulm North Northfield North Mankato Moorhead Branch Owatonna Pelican Rapids Perham Red Wing Redwood Falls Rochester Roseau Rushford St. Charles St. Cloud St. Peter Sartell Sauk Rapids Stewartville Thief River Falls Wadena Warroad Waseca St. James Staples Virginia Willmar Winona Worthington 0 0 0 03 Proposed MPCA 1998 -1999 Point - Source Program Budget (dollars in millions) Biennium 1996 -97 Actual 1998 -99 Proposed Program budget $13.6 $14.0* Funding sources federal 2.9 3.0 general fund 4.8 5.0 permit fees 3.6 3.8 Budget shortfall 2.3 1.9 Solution to 1995 Legislature provided $2.3 million in temporary "bridge" funding. MPCA proposes to raise entire $1.9 million from higher permit fees for a total budget shortfall Blue Ribbon Task Force created to study of $5.7 million in fees, a 52% increase. point- source program. Phase 11 Advisory Committee recommended proportional increases of 22% in both permit fees and stale general fund monies to make up the $1.9 million. ' Source: Report of the Blue- Ribbon Task Force on Funding Minnesota's Water - Quality Programs, page 37, and December 17, 1996 MFUA presentation to the Phase I[ Advisory Committee. 1 r 1 1 ` Includes $300,000 in revenues from other sources in addition to federal, state general fund, and permit fee revenues. Note: Permit fee revenues automatically increase by $200,000 from $3.6 to $3.8 million due to renewal of past permits into the post -1992 fee schedule. Prepared by Flaherty & Koebele, P.A. for the Coalition of Greater Minnesota Cities Report of the Blue - Ribbon Task Force T. Maintain existing sources As noted in the program adequacy discussion (p. 26), we conclude that with the implementation of key process improvements, existing program funding levels (currently $6.9 million) are sufficient to achieve an adequate point- source program. The point - source program has three primary funding sources: 1) state general fund, 2) federal funding, and 3) permit fees. Specifically, we recommend the following funding strategy for the program: �O a. For the next biennium, there Q should be no increases in e5 overall program funding above JJ FY 96 -97 levels ($6.9 million annually), in order for the program to seek efficiencies. b. The general fund appropriation for the program, as presently constituted, should remain at least at its FY 96 -97 level. If the state's policy allows for inflationary adjustments, then we recommend that this program be granted an inflationary increase as well. c. After stretch -goal service levels Funding Minnesota's Water- Quafity Programs this goal will be analyzed as a part of the Phase II work (p. 35) as well as opportunities for further budget reductions. d. Federal funds should be utilized to the greatest extent possible, but reductions are anticipated. le. 4 4� have been met, any additional ' efficiencies should be used to • reduce the overall program I costs. We recommend, as a yd9k stretch goal, that the Agency reduce the point - source program budget by at least 15 percent through the efficiencies and reforms recommended in the discussion program adequacy. The feasibility of Even with recommended efficiencies, increases in general fund appropriations and fee revenues eventually may be necessary to adequately fund the permit program. The long- term level fee revenues and general fund appropriations cannot be determined until federal funding levels are known and the Phase II evaluation is completed When considering fee amounts, municipal and industrial permittees should be considered as separate categories. We recommend that fees should be split between these two categories based on the approximate level of effort required to conduct the four main activities of the point - source program — permitting, compliance and enforcement, training and assistance, and water - quality standards/ monitoring — for each of these permit categories. The results of Phase II will have a direct impact on the level of MPCA staff resources required for each of these categories. During the development of the nest permit fee rule, the MPCA should consider the results of Phase II changes when developing the specific fee amounts for these two permittee categories. • 0 ic1. 38-3] Phase II Advisory Committee Final Recommendations Following are the three recommendations supported by the Phase H Advisory Committee at its last meeting held December 17, 1996, at which it reviewed the Phase II Final Report prepared by Arthur Andersen and the MPCA. The Phase II Committee strongly supports the efficiencies recommended in the MPCA and Arthur Andersen final report as a means to reducing the current permit backlog, reducing the number of weeks needed to issue a permit, and increasing the number of permits issued per FTE in the point- source permitting program. 2. The Phase H Committee recommends that for the 1998 -99 biennium the $1.9 million budget shortfall [in the point- source program budget] should be met by proportional increases in the amounts paid by the state general fund and the permit holders 3. The Phase II Committee recommends that the 1997 Legislature require the Legislative • Auditor to conduct a performance audit on the progress of the efficiencies and reforms recommended in the Blue Ribbon Task Force Phase I Final Report and in the Arthur Andersen/MPCA Phase H Final Report following the 1998 -99 biennium. • 8 — / , 0 C M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Council Action Recommendations Please note that there are three issues that need to be addressed tonight: 1. The contract for the Hutchinson Area Transportation Plan has been presented to the City for approval. Please note that the Council previously approved a Resolution approving financial support for 10% of the cost of this study ($7,500). This contract is as • previously discussed. We recommend approval of the Contract for the Plan. 2. As part of the above referenced Transportation Plan, a meeting between the Consultant and the Council has been preliminarily set for Tuesday, April 8 at 4:00 p.m., before the regularly scheduled Council meeting. The Consultant will meet with a number of Interest Groups that day, culminating with a meeting with the Council, if possible. We recommend setting a special Council meeting for review and discussion of the Transportation Plan. 3. We have reviewed the proposals for consulting services for the Main Street Signal modifications. Based on criteria (experience /capacity to perform work/references /cost) the consultants were ranked as follows: SEH, OSM, BRW, Bolton & Menk, SRF. Based on our review, we recommend award of the consulting services for the Main Street signal modifications to SEH & Associates in an amount not to exceed $9,900. Mn/DOT has agreed to participate in all costs associated with this work. 80% of the city's share can be recovered from state aid funds. If all goes as expected, work is proposed to start in June and be completed by the end of July. We have discussed the addition of Emergency Vehicle Preemption (EVP) which would prioritize emergency vehicles, and Mn/DOT has agreed to participate in these costs also. Including EVP, turn signals and consulting, the total estimated cost is $50,000. This puts the City share at approximately $21,000 with about $16,650 eligible to be recovered from state aid funds. • City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (320) 587 -5151 (310) 587 -2975 (320) 587 -2242 Fax (320) 2344240 Fax (320) 2344240 � � Fax (320) 587 -6427 i - Printed on recycled paper - OPEN -HOLD COUNCIL REPORT TUE, FEB 25, 1997, 11:09 AM KEY CABINET page 1 -------------------------------------------------------------------------------- 1980 TIDS JOHNSON, LEONARD G. MARCH PAYMENT - - - ---- $812.76 -- REFUND SENIOR TOUR ROTO ROOTER SEWER LINE - FROZEN $120.00 $60.90 • < *> $5.00 $932.76+ $79.21 1989 IMPROV. SOS FIRSTAR BANK OF MINNESOTA FEES $227.50 FEB CONSULT SERVICES $800.00 < *> SR. DINNER DANCE ENTERTAINMENT $50.00 $227.50* ETHERLINK III CAP.IMPRO.FUND GREAT PLAINS SUPPLY LUMBER, ETC- BANDSHELL $1,628.68 REFUND CLASS $35.00 L & P SUPPLY CO CHAIN $77.21 FEB SERVICE $553.36 UNITED BLDG CENTERS LUMBER- BANDSHELL $53.19 ' $1,066.07 WAHL REBUILD & REPAIR INC PLATE- SHEARED & BENT $73.21 TISSUE $7.28 < *> HANGAR LOAN PYMT $700.00 $1,832.29* REPAIR GLASS, FACE METAL CENTRAL GARAGE DYNA SYSTEMS H &L MESAHI STATE OF MINNESOTA CRIMP TOOL, MINI CARTRIDGEFOR $63.11 5/8 X 8 X 144 FSE $869.57 DECAL ORDER $80.00 $1,012.68* GENERAL FUND • i s ABDO ABDO & EICK ALLEN OFFICE PROD ALLIED SERVICES OF HUTCHINSON AMERICAN PLANNING ASSN ASKEW, DELORIS AUTOMATION SUPPLY CO BARTON, ROBERT BAUMETZ, BONNIE BENNETT OFFICE SUP. BERKLEY RISK SERVICES BROSZ, BRIAN BUSINESSWARE SOLUTIONS CAMERA SHOP CARL, COLEEN CARQUEST AUTO PARTS CELLULAR 2000 CENTRAL GARAGE CENTURY LABS CITY OF HUTCHINSON COAST TO COAST COMM TRANSPORTATION CROW RIVER GLASS DEPT NATURAL RESOURCES DESIGN WARE INC DOBRATZ, DOROTHY ECOLAB PEST ELIM ELECTRO WATCHMAN ENR FAITH LUTHERAN CHURCH FIRE INSTRUCTORS ASSN OF MN GALL'S INC GIESE, RICK GREAT PLAINS SUPPLY GUTHERY, TOM HCVN -TV HENRYS FOODS INC HIGGINS, DICK HILLYARD FLOOR CARE / HUTCHINSON HUTCH COMM HOSPITAL HUTCH COOP CENEX HUTCH FIRE & SAFETY HUTCH FIRE DEPT GENERAL ACCT HUTCH MFG & SALES HUTCH PLBG & HTG CO HUTCH PUBLIC SCHOOLS HUTCHINSON TEL CO HUTCHINSON UTILITIES INDEP INFO SERVICES INK SPOTS ISIA JENSEN &, NEIL J. JERABEK MACHINE SERV JORGENSON, ALICE K MART SERVICES THRU 1/24/97 $1,500.00 KEY CABINET $99.92 PLEATED FILTERS $614.71 1997 DUES $316.00 REFUND SENIOR TOUR $18.00 SONY DISKS $60.90 REFUND -CLASS CANCELLED $5.00 REIMB -DARE GRAD SUPPLIES $79.21 INK CARTRIDGE $182.82 FEB CONSULT SERVICES $800.00 SR. DINNER DANCE ENTERTAINMENT $50.00 ETHERLINK III $586.97 DEV & PROCESS $35.21 REFUND CLASS $35.00 FUSE, PLIERS $12.14 FEB SERVICE $553.36 JAN REPAIRS $19,581.99 SHINE UP WIPES $1,066.07 JAN FUEL $15,926.15 TISSUE $7.28 HANGAR LOAN PYMT $700.00 REPAIR GLASS, FACE METAL $86.11 DNR REG FEES TO STATE $434.00 DARE GRAD- SUPPLIES $699.00 REFUND SENIOR TOUR $18.00 PEST CONTROL $22.37 QUARTERLY CHARGE $603.86 SUBSCRIPTION RENEWAL -2YRS $99.00 YOUTH WORKERS FOR CARNIVAL $225.00 FIRE FIGHTER TRAINING $340.80 TRAFFIC BACKER & FLASHER, BULB $381.84 BROOMBALL OFFICIAL $315.00 DEADBOLTS $23.94 DARE GRAD - TRANSPORTATION $372.00 COPIES $35.00 CANDY $24.38 REFUND -CLASS CANCELLED $5.00 BOWL CLEANER $213.84 LAC 1996 DIVIDEND $1,016.00 LP GAS BOTTLE $199.23 EXTING RECHARGE $47.98 TRAVEL SCHOOL CONFERENCE $999.37 CR ROUND BAR $36.00 REPAIR SHOWER FAUCET $149.64 COFFEE FOR DARE $27.00 FEB SERVICE $458.43 FEB GAS & ELEC $19,801.40 1997 NETGAINS RENEWAL $100.00 PAPER $2.66 SHOW ENDORSEMENT FEE $15.00 MARCH PYMT $230.00 IRON, ROD, ETC $7.58 REFUND SENIOR TOUR $18.00 BATTERIES $47.13 iZ2- OPEN -HOLD COUNCIL REPORT TUE, FEB 25, 1997, 11:09 AM _____ GENERAL FUND • • HOUSING REDEV c *> HUTCH TRANS PAC INSURANCE FUNDS LIQUOR STORE • ________ ______________ KIRCHOFF, RONALD -___ REIMB -DEPT FOOTWEAR KNODEL, MICHAEL REFUND -CLASS CANCELLED LAW ENFORCE EQUIP NAME BAR LEAGUE OF MN CITIES DIRECTORIES LOFFLER BUSINESS SYSTEMS VHS TAPES M.V.G.A. -SUN GUN SAFES MUSTANG M -30 SAFE MADSON, STEVEN REIMS- PURCHASE OF MN STATUTES MARCO BUS.PRODUCTS BINDERS MCGARVEY COFFEE INC COFFEE MCLEOD COUNTY FIRE CHIEFS 1997 DUES MCLEOD COUNTY TREASURER PARCEL CHANGE PRINTOUT MCOA 1997 MEMBERSHIP DUES MN DEPT OF REVENUE TRAFFIC BACKER & FLASHER, BULB MONTES, DIANE REFUND -CLASS CANCELLED MOON, DOLF REIMB- MEALS, PARKING MRPA VOLLEYBALL STATE BERTHS NATIONAL ARBOR DAY FOUNDATION 1997 MEMBERSHIP NATL TACTICAL OFFICERS ASSC TEAM MEMBERSHIP RENEWAL NO STATES SUPPLY INC CLAMPS OLSONS LOCKSMITH MAG WRAP, MAG PLATES PARTIES PLUS GARLAND PETERSON, JEAN REFUND SENIOR TOUR PETZEL, RAQUEL INTERPRETER SERVICES PUBLIC SAFETY EQUIP CO CALIBRATION OF RADARS QUADE ELECTRIC LAMP HOLDERS R&R SPECIALTIES INC ICE BLADE GRIND RASSMUSSEN, MAVIS REFUND SENIOR TOUR RIDER BENNETT EGAN & ARUNDEL PROFESS SERV SALLY DISTRIBUTORS KICKBALLS SCHMELING OIL CO KEROSENE SCHRAMM IMPLEMENT SNOW BLOWER SCHUETTE, SCOTT REIMB- MEALS, LDGNG, MILAGE SHARE CORP LIQ ENZYMES, CITRA -GEL SHOPKO CANDY STANDARD PRINTING NOV NEWSLETTER STURGES, KEN REFUND SENIOR TOUR SUCCESSORIES ATTIT NOTEBOOK, SCREEN SVR, SUPERMOM'S INC. DARE SUPPLIES TOWN & COUNTRY TIRE REPAIR REAR BUMPER HITCH TWO WAY COMM INC CHARGER UNIFORMS UNLIMITED FUR HAT UNIVERSITY OF MN REG -SCOTT SCHUETTE URBAN COMMUNICATIONS STAGE PIN US POSTAL SERVICE SR NEWSLETTER POSTAGE VERSA -VEND VENDING INC CANDY VOSS LIGHTING ICE SHOW LIGHTS WAL -MART COFFEE WEDIN, CHUCK REIMB -MEALS WELLS INTERIORS LEVOLOR BLIND WENDOLEK, JIM SENIOR DANCE XEROX CREDIT FOR COPIER SUPPLIES ZUMACH, LOUIE CUT TABLE LEGS page 2 ------------------ $20.05 _ $5.00 $386.95 CARPENTRY WORK $243.56 $767.02 _ $745.50 $436.65 WINDOWS $7.57 $122.60 $150.00 $5.60 BULBS $25.00 $27.16 DIESEL FUEL $23.00 $16.05 SALT DELIVERIES $360.00 $15.00 $100.00 $381.65 $93.74 $9.43 $18.00 $50.00 $175.00 $64.97 $71.00 $18.00 $2,260.00 _ $292.35 $36.95 $692.47 $209.03 $399.38 $164.32 $992.49 $18.00 $373.42 $22.50 $232.00 $79.88 $334.17 $160.00 $49.54 $290.00 $106.33 $222.40 $6.47 $41.47 $125.28 $150.00 $1,053.46 $70.00 $82,011.70* BLAZINSKI, LISA ELECTRICAL WORK $1,950.00 JENNINGS, DANITA & CARPENTRY WORK $6,425.00 KAHLE, DAVID WINDOWS $2,000.00 RANNOW, JANICE WINDOWS $835.00 $11,210.00* QUADE ELECTRIC BULBS $0.84 SCHMELING OIL CO DIESEL FUEL $5,545.62 THE SALTMAN SALT DELIVERIES $24.98 $5,571.44* HUTCH COMM HOSPITAL MAMMOGRAM -CITY EMPLOYEES CHAMBER OF COMMERCE ADVERTISING -EE APPREC DAYS CIGAR AFICIONADO SUBSCRIPTION RENEWAL CITY OF HUTCHINSON LOTTERY PYMT CITY OF HUTCHINSON- GENERAL FUN PAYROLL 2/14/97 $300.00 $300.00* 10.00 48.95 $1,081.00 $6,730.03 OPEN -HOLD COUNCIL REPORT TUE, FEB 25, 1997, 11:09 AM page 3 --------------- ----- ------ - - - - --" - - - -- LIQUOR STORE ED PHILLIPS & SONS CO. "-- FEB - ----- ` - _------ __------------- WINE PURCHASE -- - - ---- $3,300.09 _- GRIGGS COOPER & CO JAN LIQUOR PURCHASE $21,134.27 HUTCHINSON LEADER JAN ADVERTISING $181.24 JOHNSON BROTHERS LIQUOR CO. • FEB LIQUOR PURCHASE $16,073.83 LENNEMAN BEVERAGE DIST. INC FEB BEER PURCHASE $4,342.55 _ LEO'S TRANSFER FEB 1ST HALF FREIGHT $529.36 LOCHER BROS INC FEB BEER PURCHASE $13,590.62 QUALITY WINE & SPIRITS CO. FEB LIQUOR PURCHASE $2,858.99 SEGAL WHOLESALE FEB TOBACCO PURCHASE $897.29 ST. CLOUD RESTAURANT SUPPLY FEB MISC PURCHASE $105.05 TRIPLE G DISTRIBUTING INC FEB BEER PURCHASE $17,294.15 - < *> $88,177.42* RURAL F. D WATER /SEWER FUND • • CITY OF HUTCHINSON INK SPOTS ABLE HOSE & RUBBER INC AG SYSTEMS ALLIED MECH.SYSTEMS BUSINESSWARE SOLUTIONS CARR FLOWERS CELLULAR 2000 CENTRAL GARAGE CHROMALOX CITY OF HUTCHINSON CONTINENTAL RESEARCH CORP D.P.C.IND.INC DEVRIES, RANDY FEED RITE CONTROLS FISHER SCIENTIFIC GOPHER STATE INC HUTCHINSON UTILITIES JEFF'S ELECTRIC LAKES GAS CO. MN VALLEY TESTING LAB MORRELL TRANSFER INC MPCA NCL PYTHONS RECYCLING RUST ENVIRONMENT SANIFILL INC SCHMELING OIL CO TELXON CORP TWO WAY COMM INC US FILTER /WATERPRO VESSCO INC WALDOR PUMP & EQUIP WELCOME NEIGHBOR JAN FUEL PAPER, PRINTING HOSE, CLAMPS, ETC BEARING 2 HOLE 1" FLANGE PIPE CLAMP PRINT CARTRIDGES FLOWERS DORIS IVERSON FEB SERVICE JAN REPAIRS MOTOR KIT JAN FUEL STAY LUBE TON CONT DPC, 150 LB CYL REIMB - MEALS, LODGING FERROUS CHLORIDE SOLUTION HANDSOAP, DETERGENT JANUARY CALLS FEB GAS & ELEC REPAIRS TO AUGERS 20# CYL WATER TESTS BOXES, HOSE REG- GERALD LANZ LAB SUPPLIES HOPPER, CONV, DECK SCREED, PROFESS SERV -WELL #4 LOADS 1/27 THRU 1/31 KEROSENE BATTERY, CHARGER, CS SYLN MICRO PROCESSOR HYDRANT DECAL CONNECTIONS FLOATS JAN LISTING DPC ETC 710 $14.61 $31.45 $46.06* $957 $25 $1 $102 $31 24 $15,176 $171 $604 $123 $63 $84 $763 $138 $35 $766 $303 $134 $31 $125 $288 $4,830 $2,327 $3,329 $15 $402 $130 $596 $485 $153 $60 $32,302 $223,624 90 56 95 24 95 37 26 55 11 58 00 92 34 55 00 65 23 00 00 50 00 43 13 49 79 40 21 72 29 60 79 00 51* 36* IMMEDIATE PAY COUNCIL REPORT TUE, FEB 25, 1997, 11:09 AM page 1 - --- — --- ---------- 1988 IMPROV. — -- --- --- --------' BDS FIRSTAR BANK OF MINNESOTA -- -- ------ INTEREST - -- ------------------ $220,400.00 LIQUOR STORE CDI OFFICE PRODUCTS LTD $220,400.00* PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB O RAL FUND DEPT NATURAL RESOURCES DNR REG FEES $764.00 _ EE CONTRIB HUTCHINSON TEL CO FEB SERVICE $100.67 PERA LIFE INS CO. IAAI REGIST -JAMES POPP $150.00 EE CONTRIB MCLEOD COOP POWER JAN ELEC USAGE $1,736.84 PRUDENTIAL MUTUAL FUNDS < *> PUBLIC EMPLOYEES $2,751.51* HUTCH TRANS FAC. MN DEPT OF REVENUE USE TAX LIQUOR STORE CDI OFFICE PRODUCTS LTD JANUARY PURCHASES PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB GREAT WEST LIFE INS. CO. EE CONTRIB H.R.L.A.P.R. EE CONTRIB ICMA RETIREMENT TRUST EE CONTRIB PERA LIFE INS CO. EE CONTRIS PERA - D.C.P. EE CONTRIB PRUDENTIAL EE CONTRIB PRUDENTIAL MUTUAL FUNDS EE CONTRIB PUBLIC EMPLOYEES EE CONTRIB TEMPLETON INC EE CONTRIB WADELL & REED EE CONTRIB WATER /SEWER FUND MASTERING COMPUTERS INC REGIST- MARION GRAHAM -MPLS MN DEPT OF REVENUE JAN 97 W/S SALES TAX NATIONAL CAREER WORKSHOPS REGIST - MARION GRAHAM /ST CLOUD c *> • WIRE TRANSFERS Interest Payments 1992 Recreation Center - refunding 1993 Water Revenue Principal Payments 1992 Recreation Center - refunding MN Department of Revenue - Liquor Sales Tax MN Department of Revenue - Payroll Taxes Withholding Taxes $998.75 $998.75* $138.39 $136.39* $770.00 $100.00 $164.00 $3,426.91 $130.50 $82.02 $180.00 $30.00 $15,931.77 $448.46 $150.00 $21,413.66* $199.00 $3,084.30 $139.00 $3,422.30* $249,124.61* 6,872.50 12,093.75 25,000.00 14,073.00 6,896.31 33,503.63 • FOR YOUR INFORMATION CITY OF HUTCHINSON MEMO Finance Department February 25, 1997 1 u 6 ; : • 1► By Council action delinquent special assessments are to be reinstated after the sale of property on California 2nd Addition. At this time the special assessment we would reinstate would be as follows: Lot Block Amt. • 4 1 California 2nd Addition $3,196.23 5 1 California 2nd Addition $3,196.23 3 1 California 2nd Addition $3,196.23 8 1 California 2nd Addition $6,747.87 In discussion with McLeod County Auditor Cindy Schultz none of these assessments will considered part of the sale price. C] STATE OF MINNESOTA • ARNE H. CARLSON GOVERNOR OFFICE OF THE GOVERNOR 130 STATE CAPITOL SAINT PAUL 55155 ^ rf ON - 'ON February 19, 1997 The Honorable Marlin Torgerson Mayor, City of Hutchinson I I l Hassan Street Southwest Hutchinson, MN 55350 FOR YOUR INFORMATION RE: City of Hutchinson Housing Rehabilitation Program, The City of Hutchinson Dear Mayor Torgerson: I am pleased to inform you that your application for a Minnesota Small Cities Development Program grant has been approved for funding in the amount of $567,210. As always, funding was very competitive this year. The Minnesota Department of Trade and Economic Development • (DTED) received a total of 76 applications and yours was one of 35 selected for an award. Everyone involved in the preparation of your application can be proud of a job well done. DTED's Business and Community Development staff will soon provide you with information on the implementation of your grant award and will assist you in achieving your community development goals. For additional information, contact Jeffrey Rageth, Deputy Commissioner, at 612/296 -4039. Finally, let me extend my congratulations to you and your staff for developing an approach which will effectively address your community development needs. Warmest regards, ARNE H. CARLSON Governor (612) 2% -3391 - Voice (800) 657 -3717 - Voice AN EQUAL OPPORTUNITY EMPLOYER PRINTED ON RECYCLED PAPER CONTAINING 15 %POST CONSUMER MATERIAL (612) 296-0075 - TDD (800) 657 -3598 - TDD S -AW -75 t ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP DAVID B. ARNOLD STEVEN A- ANDERSON G. BARRY ANDERSON' LAURA K. FRETLAND PAUL D. DOVE JANE VAN VALKENBURG RICHARD G. McGEE CATHRYN D. REHER WALTER P- MICHELS, III ' ALSO ADM ITTED IN TExAS AND NC YORl Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E- Hutchinson, Mn. 55350 Re: Next City Council Packet Our File No. 3188 -87001 s Dear Gary: RESIDENT ATTORNEY G. BARRY ANDERSON February 14, 1997 ''ON OF COUNSEL ARTHUR L. DOTEN TERRI A. BLOMFELT 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 FAX IS 12) 545 -1793 FAX (612) 542 -9210 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 3892214 FAX 1612) 389-5506 FOR YOUR INFORMATION I am enclosing a copy of two recent articles which appeared in the St. Paul Pioneer Press dated February 13, 1997, both of which touch on the release of public information and whether or not a community may charge a "reasonable fee" for the release of that information. I would suggest that both copies be passed along to the City Council for inclusion in the next City Council packet along with a copy of this correspondence. You will notice that one of the articles is a fairly readable description of the status of the Data Practices Act. We have "reformed" this Act several times in recent years and, of course, the "reforms" have had the effect of making the Act more complex, harder to understand and more subject to argument. This is known as progress. Best regards. i V/e�ry � truly yours, RN•OTb, ANDE ON & DO , PLLP G. Barry Anderson GBA:lm Enclosures ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 5 5 3 50 -2 56 3 (320) 587 -7575 FAX 1320) 587 -4096 CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION - Who owes whom? AP, Arne dispute data costs Gov. Carlson's office says taxpayers shouldn't pay for media research Carlson INSIDE Those who know their rights stand a better chance of getting data without getting gouged. Story, Page 7A. Policy would have Impact on public. Editorial, Page 10A. DAVID HAWLEY STAFF WRITER It began with a big hill for providing a list of government employees and their salaries. But it has expanded into a squabble about public information, the cost of providing it and the value of sell- ing it On Monday, Gov. Arne Carlson sent a bill to the Associated Press, then followed that by directing a memo to stale agen- cies. The bill was for $235.13 — claimed as the cost of "researching" a request for the names and salaries of the governor's staff in 1995 and 1997. An additional 40 cents was added for making copies of the list. The memo sent to state agency com- missioners and board chairmen suggested that they charge for the cost of fulfilling requests for public information. A Carlson spokesman said the memo was simply a DATA CONTINUED ON 6A ► T CONTINUED FROM IA "reiteration" of the slate's Data Practices Act, which says the stale may recoup "the actual costs of searching for and retrieving government data, including the cost of employee lime." "I think the governor's office has chosen this particular request to put us all on notice that they're going to turn public information into a revenue source," said Dave Pyle, bureau chief of the Associat- ed Press in Minneapolis. Carlson's press secretary, Brian Dietz, expressed a different opin- ion. "The governor was not elected to he the research arm of the me- dia;" Dietz said, referring to what he called "fishing expeditions" by reporters that require enormous amounts of government records and data. "We don't quarrel with the me- dia's desire to get information," Dietz said. "We just don't believe the Taxpayers want us to spend our time doing media research." Part of the discussion also i volves questions about what is public information and what can be compiled and sold. 6A sot isn't told to pay because agencies see that it's in their benefit le maintain a positive relationship," he said. John Finnegan Sr., president of the Minnesota Joint Media Com- mittee, said large charges for rou- tine information need to be ques- tioned because they can discourage investigations of gov- ernment operations. Government should also not be in the business of selling information, he said. Finnegan, a retired editor of the Pioneer Press, is on the Govern. ment Information Access Council, a group the Legislature created in 1994 to improve public access to The Department of Natural Re- sources, for example, sells such things as the subscriber list to its Minnesota Volunteer magazine or its list of Twat registrations. Com- panies that want to market prod- ucts to Volunteer readers or boat owners are willing to pay for these lists. But the DNR also provided a TV station, at no charge, a list of peo- ple who had been cited by enforce- merit officers. "We did that pri- marily because we believe it's doing a public service," said DNR spokeswoman Marcy Dowse. Denise Dimler, spokeswoman in the Commerce Department, said she hasn't charged anybody for in- formation in I.he past year because nothing has been that time con- suming. The Public Safety Department already charges $60 for driver's license information, and that will not change, said department spokeswoman Cathy Clark. "These are areas of real subllo ties," said Don Gemberling, who handles public information policy analysis for the Administration Department. "Years ago, government agen- cies figured out that you could do special service things that go be- yond the Data Practices Act and find that niche where you're tech- nically selling stuff," Gemberling said. "Things like mailing lists and online data services — those are not viewed as providing copies of data. Those are viewed as provid- ing special services. "The game is, you have to know how to ask the questions. IL can be public information, which is free, or it can he a service, depending on how you ask for it." But even a public service can run into costs. WCCO -TV was re- ccntly sent a bill for $2,000 from Secretary of State Joan Anderson; Growe's office to cover the cost of providing a copy of Minnesota's voter - registration data base. The station used the data for a story about felons who voted illegally in November's elections. "The feeling I have is that when the case involves media, the gov- ernor's office thinks everybody has deep pockets and we're fair game for them to collect every - Lhing they can get," said the AP's Pyle. But Gemberling said it's often the case that reporters aren't charged In" file costs of reproduc- ing documents. "Often, the media On the Internet The Data Practices Act, which is Chapter 13 or the Minnesota Revised Statutes, can be downloaded from the Internet between 5 p.m. and 8 a.m. at the following address: http://Www.leg.mn.us/ forms /getstatchap.html. Ir you Just want to search for key words, go to this address: http://www.leg.mn.us/ log/statsreh.htm, type i the key word and "Chapter 13 ". government information. In Its recent report on the status of state records, the council said that "access to information should be free and copies of information should be at a marginal cost — and that does not include staff Lime," Finnegan said. This story Includes infomia film from llx Asanclaled Press. A primer on obtaining public information (cheaply!) DAN BROWNING s-nFF wer7t4 I t's not supposed to be this wzv, but getting public information in Minnesota at a legally justifiable price can be a battle royal. Those who know their rights, though, stand a better chance of success without getting gouged. For instance, while working on stories about the Ramsey County tax depart recent}.. 1 was In 1979. when the public access previsions were adopted. the Data Practices Act was 16 pages long. Now, its 64 pages long, identifies 150 categories of information that are classified as nonpublic and cross - references 175 other laws that include exemptions. That said, it's best to be opti- mistic and assume that the infor- mation you want is public. Ask, either in person or by writing, to see the information. Alben making a written request, be sure say you're requesting the information "under the Minnesota Data Practices Act." That often makes busy bureaucrats pay clos- er attention. Ask the agency officials to put any denial in writing, citing the specific law they relied upon in making that determination. If asked, they are required by law to respond. For now, let's assume there's no dispute about the public nature of the information you're seeking. State law prohibits an agency from charging to inspect public records, and it requires the agency to provide the information within a re4wriable amount of time. In addition, if you don't understand something in the records, law re- quires the agency to explain it. If i want copies, ask for a cost estimzte before Droceedina. told it would cost �I a page for copies of assessment and property ownership records, but $1.50 a page for property tax summaries. I knew that Minnesota law says the copies should be provided at the actual cost. So why would it cost so much more at another counter? I refused to pay unless the coun- ty revealed the bass of those charges, which Minnesota iaw re- quires. A clerk produced a fee Flow much to pay? schedule that had been adopted by county commissioners, but it lacked any details about how the fees were estabBbed. When I demanded those details, officials decided to turn the docu- ments over to the county attor- ney's office, which released the coppies for 25 cents a page. ll'hat follows is a pruner on how to get public information, how much to pay for it and what to do when the door is slammed. Some agencies charge nothing. some charge graduated fees, some charge a flat fee for a document regardless of the number of pages or other seemingly arbitrary rates. If the fee seems fair, pay it and get on with your life. If not, ask the agency to document the basis for the fee in writing. In general, state agencies may charge only the actual cost of making the copies. And they can't charge you for the time it takes to sepparate public and private data. Be a wary consumer. If the agency says part of the cost in- cludes 175 an hour for a computer programmer, ask the name and salary of the programmer who costs so much. Then stand back and watch the price drop. One of the trickiest parts of the Data Practices Act involves "data that has commercial value" and that required big bucks to develop. An example of this would be a county's computerized property record system, or driver's records, which are sold in bulk to market - ing agencies. In these cases, the agency is allowed to char a easonable fee" in additicc ual copy ing costs. Some of the rules The law on public information in Minnesota started out with ele- gant simplicity: Information col- lected by the state from its citi- zens shall be public unless the Legislature, Congress, judges or federal regulators have enacted special laws or federal rules to cloak the information in secrecy. Examples of nonpublic informa- tion include juvenile records, data The legislature added a feeble protection to keep agencies from gouging the public. It said, "Any fee charged must be clearly dem- onstrated by the agency to relate to the actual development costs of the information." Don Gemberling, the Carlson administration's official interpret- er of the Data Practices Act, has taken an informal position that agencies may not charge for ongo- ing maintenance or data entry costs that they would incur ordi- narily while doing their jobs. He argues that agencies should drop the development surcharge once the initial start-up costs have been recouped. So far, Gemberling said, no one has asked for a formal opinion on the matter. And so far, many agencies have taken the law as a license to charge whatever the market will bear. from an ongoing criminal investi- gation, medical data. welfare re- cords and Social Security num- bers. Over time, the public records law — called the Minnesota Data Practices Act — has been amend- ed furiously, with exemptions carved out that hide more and more information. Forcing the issue If you disagree with an agency over wheiher certain information is public, or if you contend that the agency is trying to charge you an illegal fee, you have three op- tions: ■ argue your case with the agen- cy's lawyer, ■ ask for an interpretation of the Data Practices Act from Gem - berUng's office, 296.6733; n file a lawsuit. Believe it or not, the first option often works. But read the Data Practices Act before beating your head against the agency's lawyers Until this month it was available from the state bookstore for $5. Ironically, its sale has been dis- continued. The second option — calling Gemberling — may have some persuasive power. But Gemberling has no enforcement powers, and his opinions are sometimes ig- nored. In fact, Gemberling said, a recent law journal article pub- lished a primer for government lawyers on how to beat his opin- ions in court. Ultimately, a lawsuit is the only option the public has to enforce the law. f 0* Snow removal aid continues to evolve FOR YOUR INFORMATI01 0 Joel Jamnik The League continues to work for additional state financial assistance for the extraordinary costs incurred by local governments as a result of our state's harsh winter. This past week, the bill, H.F.100 (Wenzel), was heard in a House Judiciary Finance Subcom- mittee. The Judiciary committees have to be involved because they have jurisdiction over the Department of Public Safety/Division of Emergency Management. The full Judiciary Committee and Ways and Means Committee will hear the bill this week, and House floor action may come next week. The bill continues to change and evolve. As currently proposed, $20 million would be appropriated, and this pool of state financial aid would be distributed (or allocated) as follows: First, the funds necessary to match the state's share of the federal funds targeted to the 40 to 49 counties (the eligible area continues to grow) covered by the Presidential Disaster Declaration. Second, the funds necessary to pay for the 10 percent of the total disaster costs not eligible for federal funds. Third, funds necessary to cover the 10 percent local share which becomes the local government responsibility. Third, $6 million would be retained or reserved by the state to pay for possible spring floods (more on that later) until June 1, 1996, and Fourth, any excess of the $6 million reserved or other unallocated funds would be distributed to all cities, counties, and townships (who filled out the DEM January 1997 survey) for 1996 snow removal costs which exceed the average annual costs for FY 93 -95. This final amount would be distributed on a pro rata basis since the estimated remaining amount of $7 -12 million would he only a fraction of the total amount of eligible costs ex- pended in 1996, which is estimated at $40 million. Listed below are cities which have not responded to the survey or which have filed incomplete information. If your city is on either of these lists, you may want someone on staff at the city contact DEM to make sure they have financial information from your city. Cities that have not responded to the Cities that have filed incomplete survey information Adams Grave Gry North O.ks Akeky Lyk Albany Ham Latr YonAfeld A Maple Albert-ilk Hamburg Nodnamc Annandale Mapkmn Alden HammorM Ockma Anaka Mapkwwd Aldrich H., Onamia nNm Hllb Marble Allure Huhn, Om "yk Medford Ardo.cr H.yfeld Osseo Aurora Middle River Auain Haywyidl OsmMer B.rnesvilk Milaca Avoca Hvtlmm Otecwl B¢ta Milmy Arm Hen.ue PakersP Bemilji Minnrota Baudetle Hermon Pux Bi.abik Mimelonka Beach Beaver Bay Hill a, Pequor Lakes Bmok Pak Minne.mk. Bahcl Hills Perky Br illc MonevrOeo Big Fails Hillmp Pete. Bmwnton Mon Big Lakc Hinadal Pillager Bunerfekl Madey Bixav Hollmn P'ne Sprinp Cetio'Hlc M.W. Bar Black duck Holdins(ad Pine IsWd CTamplm N amok eloom'm, Pmirk HdIW.k Plainview Chuago City Nmpend Bomp Hugo Rua C kPmn New Marke. Bolus Humboldt Preston 0. Ciry New RkTlrW Boyd Milan R,rcetm Clanaav Nlrmod Br.h.m lndepeidcnce Racine Canso North Bm B=y Pam Lv mauaW Falls Ramsey Caconn Win Biewslcr Inw Grove Heights R.ndalph Counl.nd Oroaa Brooklyn Ccwr luno Ranter cmulake Otxgo Bmviovilk Jenkins Ri.mon Day. Rliaak! Buffalo Lakc Kelliher Ruck Cmet Deeph even Part Rapids so.. Ken, Rogers Drer River Pe km Rapids Caledmis Kerrck Ro.cae Delhi Pernbcrwn Canton �mEail Snell D iildum Pennock Calton Kinney Scanlon Donnelly mynouth C. Vke Lakeland Shoe Shafer Donlon Raymond Chekama. B 1amcf9i sil. Bay Fisk t.ake RshrcW CAblmlm lanesbom Skyline Fisk Bend Rocle clan. Gmvc laPore sd.ay Eat Gull lake Reckvilk Clea lake uPr.irk Saud) 5, Paul El O lake Rooacvelt Ckrwkr l ,dio Spring Valley E. ilk Rea. comae, t<..erP irk SPrhng Hill Facelswr Rosemount Cohasxt U.. Squaw lake Floodwaod Rorhay cologne Lilydlk SI -Peaer Fonda Round rake Cook Led.lmm SL May's Po'mt Fridlcy Rush City Coon R.Pids Lino lakes SL R. Garvin Ru,Afotd cmmwcll L.cnri ld SL cT.nea Gary Rusxll C".1 Link Falls SL Foncu Genola 5 ofth cii i lace. Stephen Good nuMer Sedan End. Lnwry Stursecn lake Go.trid,e Sabieaki Davin Mabel Teri.,ke Gaadvirw SwW Hii rn D.i M.nches.er n'ef River Falls Gam Spcing lake Peak DrcrCack Maple Plain Thomson Gren We S.. Pnl Pak Dellvood Maplcview Tarr G W4, staple Dodge eenlcr Nair on 5t. cmis Tmmmald Gmvc City S'. pover Mashall Twin Lake Hanks. Sun" Fan Bed.el M.upp. Up a Henn S. 'He F1fk Kkf .h Utica Heidit" T.i. Eoeeo McGre,ar Vadnals Heights H...n Tayloa Falb Elko McKinky Vcrmdl. Hibbing Thief Rio Falls ERvwonh Medkire Lace wii a Hillman Todd Fly Medina w.Ah.m Halland Uleo El,on Mein Gros Waren Howl lake Villad Eveleth Meruhga Waerlawn Hop lake. waThnf Federal Dam Mendna Wamilk Hutchinson Wekvrre Fifty lakes McMaa Heights waubun Kass. W gm.nt Finlay.m Mic.vilk Way Kk r Winger Flensburg Mknr.Wta Cily WW St. Paul gaC.oi wiweba, Fun Ripley Mm ,i. We. Ccincoed Le.mgton Winona Ftecbom Montgomery WIWan Linle Canada Waal lake Gem =.• Manx lake William, fans We Wlomms Geava N.A.. Wilk.w River long Beach M.. . Gil.. Ncv M,hlan willon Lodia" Grant Meadow Ncw Tncr winlw Grand Marais New AuGUn w'nght G rikf N Wccn Yam, Amer.ea GmenwaW Ne.pan (Norwood has G , ivocd Nacros. aspotded) GmyE gk February 19, 1997 Page 3 FOR YOUR INFORMATION 0 'ON State Representative Bob Nes 289 State Office Buft, IM C=Wfon Ave., SL Pa MN 55155 P2) 298 344 NEWS RELEASE For Immediate Release REPRESENTATIVE BOB NESS SHARES 6 97 LEGISLATIVE QUESTIONNAIRE RESULTS State Representative Bob Ness solicited constituent response this past month to a series of legislative questions that were published in each of the area newspapers. Ness reported this is the largest response to any of his surveys and also that he received more letters and comments than in previous years. "I would like to thank everyone who took the time to fill out the questionnaire. Knowing what you think • about taxes, education, health care, welfare, gambling and other issues help me to represent you more effectively at the capitol" Ness said. TAXES. Although there is great concern for property tax relief, 67% of those responding to the survey do not favor a 112 a cent sales tax increase to reduce property taxes. LONG TERM CARE is the largest expenditure of county Health and Human Services budget. This is an area of major concern, as 75% favor some type of tax credit incentive to encourage people to plan via insurance or other means, to help pay for their long -term care. This is also one of the fastest growing expenditures in the state budget. COST AND USE OF HEALTH CARE. The access to and the quality of health care is increasingly a concern of people covered under HMO/Marag;d Care Provisions. This is reflected in the survey with only 1% very satisfied 52% said they were satisfied and 27°/u said they were not satisfied with their health care or managed care. Only 1% said they did not have some type of insurance. There is also a consensus to curb misuse of health care services and to direct more appropriate use of providers. 67 1 /6 support a "co-pay" to help control escalating insurance premiums and the cost of health care. EDUCATION. Our schools are an integral part of all our communities. The current public debate on the quality of schools is reflected in this survey with only 13% rating their schools A or excellent. 48% gave schools a B rating, or very satisfied, and a C rating, or fair from 28 %, and 11% rating their schools a D or poor. Increasingly schools are expected to be and do more things for parents and society. However, support and approval of the job our schools are doing is slipping. In 1995, 71% gave their schools an A or B rating, and 22% rated them fair or C rating. K -12 FUNDING. Currently, the state pays the greatest share of the city, county and school operating costs. Interestingly 67% favor more state aids to the schools even if this resulted in less state aid to the cities and counties. - PRIVATE SCHOOL TAX CREDITS. The proposals to provide tax credits to enable students to attend private schools, found very little support with 72% of those responding not favoring tax credits. CRIME. Increasingly people are concerned about personal safety, juvenile crime, violent offenders and the cost of correction and prisons. This is reflected in the 7r /a that support the death penalty and want to vote on a Constitutional change. JAIL TIME. While there is great expense in the construction and staffing of prisons, 73% would not reduce prison time for certain property and drug offenses to free up the prison space and related costs. There is overwhelming support (88 1 /o) to mandate double bunking of prisoners in Minnesota Correctional Facilities. PRIMARY ELECTIONS. People are generally tired of all the political campaigning, fwd raising requests and political rhetoric. Although moving the primary from September to June would reduce the number of candidates and all the fund raising requests. 213 favor keeping the current election calendar with a September primary- WELFARE REFORM. This is an area of great public interest and one of much public debate. This is confirmed with 80' /o support requiring students to be school or have graduated from high school to be eligible for welfare benefits. HIGHWAY FUNDING. Although there is great need in rural Minnesota for additional highway and bridge funding, only 46 1 /6 favor a 5 cent a gallon increase in the gas tax to help finance improvement of our roads and bridges. GAMBLING. There is great concern for the increase in expenditures on gambling, with 75% supporting raising the legal age to gamble from the current age of 18 to 21. Reflecting gambling is a major concern, 74% support prohibiting any further expansion of gambling in our state. TWINS STADIUM. There is much public debate on the merits of keeping the Twins in Minnesota. In our area, 67°/u of those responding do not favor any state help for a new stadium. SPEED LIMITS. There is mixed opinion to raise speed limits on certain roadways, with only 55% supporting higher posted limits on certain roadways. "The return of the survey and other letters and phone calls are appreciated They are very helpful in making some really tough choices in both policy and financial appropriation decisions." Ness said If you have questions on this survey or any other legislative issues, write to REP. BOB NESS, 289 State Office Building, Saint Paul, MN 55155 or call 612- 2964344. • rCo cl -. LGrnaUL Vr . _a ♦�.� FOR YOUR INFORMATIOR L MC FRI DA YFAX . , _= VO4. z, No. 7 A weekly legislative update from the League of Minnesota Cities February 21, 1997 Action Alert Costly insurance mandate moving quickly Local personnel decisions should remain a matter for local public officials The House Local Government 11 Committee yesterday passed and referred to the floor H. F- 333, a bill which would require all public employers to continue to pay the employer's share of health insur- ance coverage for any peace officer disabled or killed in the line of duty. The obligation would extend to all,dependents of the officer as long as they remained dependents (until the spouse is remarried or until the children become adults). While the details of the bill are complicated (such as eligibility determinations and coverage requirements), the underlying principle is simple: once again, legislators who profess support for local control and opposition to unfunded mandates are bending before the force of a powerful interest group. A League - proposed amend- ment to require state funding for the mandated benefit failed 7 -14. Your prompt action Is nec- essary. Please contactyour legislator today and express your opposition to this bill. Under current law, officers and /or their dependents may continue their insurance coverage but are required to pay the full premium costs unless a person- nel policy or collective bargaining agreement states otherwise. A simple example shows how the cost of this mandate can add up. If your city contributes $300 for family coverage for an officer who becomes disabled at age 30, your city's financial liability would be about $90,000 ($300 X 12 months X 25 years until retire- ment= $90,000). This calculation is extremely fact specific — costs could range anywhere from nothing to $250,000. The bill covers all full -time peace officers, and is supported by the Minnesota Police and Peace Officers' Association (MPPOA). Part-time officers and reservists, who generally are not MPPOA members, are not cov- ered under the proposal. All on- duty disabilities would be covered, ranging from criminal assaults to bar fights to slip and falls. Law enforcement agencies affected include the State Patrol, BCA, Gambling Enforcement, DNR Conservation Officers, Metropolitan Council Transit Operations, Metropolitan Airports Commission, all County Sheriff Departments, and all City Police Departments. This is a difficult issue if it remains focused, as the MPPOA wishes, on officers killed or dis- abled on duty. That focus, com- bined with the lack of prior warning and complexity of the issue may explain why the League was the only employer representative to offer testimony on the bill. We will continue to argue for state funding for state determined benefits, the preparation of a fiscal note, and further legislative study. This bill is on a very fast track for passage, perhaps with the intent of rushing it through before local governments can organize opposition. The Senate is ex- pected to hear the companion bill, S.F. 233, sometime soon. The League's Personnel Task Force is scheduled to meet Friday, February 28 from 3 to 4:30 at the League office to discuss this and other personnel issues. TIF Task Force will look at recent developments Tax increment Financing has received a significant amount of legislative attention recently, and the League's TIF Task Force will meet on Friday, February 28, from 1 p.m. to 3 p.m. at the League office to discuss the latest developments at the legislature. Various proposals are on the horizon that will require individual analysis and attention. If tax increment financing is important to your city, please plan to attend this meeting. Anyone who is inter- ested is welcome regardless of whether you have participated in task force meetings In the past. Foi nwre lnforrnailon on city legislative hsaer, comad any member of the League of Y'- -61D1a C°%f' rnferZOmmmrnrat Relations cram. Date: :r101 /97 Time: 14:12:04 TOUNCILO Itee code Description DEPTNO -) 1 (LIQLI(1) Count 1055 Subtotals -) DEPTNO -) 2 (BEER) Count 516 Subtatals-i DEPTNO -) 3 (MINE) Count 961 Subtotals -) DEPTNO -) 5 (ICE) count 2 Subtatals-) DEPTNO - -i 9 (RENTAL) Count 2 Subtotals -) DEPTNO - -) 10 (TOBACCO PRODUCTS) Count 309 Subtotals -r DEPTNO -) 90 (MISC BEER Count 1 Subtotals -) TNO - -) 91 (MISC LIQUORI nt 1 Subtatals-) DEPTNO -) 92 (MISC MIDI Count 1 Subtatals - -) DEPTNO -) 93 (MISC 6.5 Count 256 Subtotals -i DEPTNO -) 94 (MISC NO TAX) Count 54 Subtotals -) Count 3158 Totals -) 'LIQUOR HUTCH' On Extended Cls ordr Q-0-H cost Qty 20620 139451.19 5799 5902 340U.54 9632 14392 6=.59 2805 184 10 2917 6583.36 1223 3291 5190.01 826 660 1343.42 118 __aaaa_a aaaa _aa_aa _aaa_a__ (NOON- FR01 (FR I)1 /31197 - Month to date sales Cost Markdowns Sales Profits GP X 43134.37 62850.27 11359.97 31.05 2595.13 1147.38 230.04 531.98 55331.38 12197.01 22.0 277.59 80194.47 17.44.20 21.6 243.44 17103.34 5743.37 33.6 228.16 197.11 86.4 28.00 28.00 100.0 38.21 3494.47 899.34 25.7 Hitt tear ttttt 21.77 1567.77 420.39 26.8 1.91 343.51 113.47 33.0 "'" a -a ¢a ________ ' " 47782 249935.11 20597 121348.21 1114.90 158291.10 36942.89 23.3 0 Date: 02/41/97 time: 14:18 Page: 1 Item Code Description DEPTNO --) 1 (LIWQRi Count 1055 Subtotals —> DEPTNO —'> 2 (BEER) Count 516 Subtotals —) DEPTNO —) 3 (NINE) Count 961 Subtatals—) DEPTNO —> 5 (ICE) Count 2 Subtatals—) DEPTNO —) 9 (RENTAL) Count 2 Subtotals—) DEPTNO —7 10 (TOBACCO PRODUCTS) Count 309 Subtatals—) DEPTNO —) 90 (MISC BEER) Count 1 Subtotals —) DEPTNO —) 91 (MISC LIM) Count 1 Subtotals —> DEPTNO —) 92 (MISC MINE) count 1 Subtotals —) DEPTNO —) 93 (MISC 6.5%) Count 256 subtotals—) DEPTNO —> 94 (MISC NO TAX) Count 54 subtotals —> Count 3158 Totals —) 'LIQUOR HUTCH' AS OF 10 PM Quantity On Hand Report i 1/31/97 'LIM HUTCH CIS Ave. Cost Ext Av Cost Price 1 On Kit Vendor Cross reference Last Cost Ext L Cost Ext Price 1 So % Min ordr 9-0-H Trnsfr 139451.19 23.4 20620 136866.59 182084.10 34033.54 23.1 5902 34025.06 44239.23 63333.59 35.3 143r- 63706.21 97863.18 6583.36 30.4 2917 6600.75 9457.09 atFrr 5190.01 32.0 3291 5198.65 7632.53 1343.42 33.2 660 1342.86 2010.90 9 i6 249935.11 27.2 47782 247760.12 343287.03 Date: 02/01/96 Time: 08-23:55 age: I Itea code Description IIEPTNO -) 1 (LIM) Cant 964 Subtatals -) DEPTNO -> 2 (BEER) Cant 577 Subtotals -) DEPTND -) 3 (MINE) Cant 910 Subtotals -) DEPTNO -) 5 (ICE) Cant 3 Subtotals -) DEPTNO -) 9 (RENTAL) Cant 1 Subtotals -) DEPTNO -) 10 (TOBACCO PRODUCTS) Cant 196 Subtotals -) DEPTNO --> 90 (Misc BEER) Cant 1 Subtatals-> * DEPINO -) 91 (MISC LIOI1ai) Cant I Subtotals -) DEPTH - -> 92 (MISC MANE) Cant 1 Subtotals -) DEPTNO -` 93 (MISC 6.5%) Cant 310 Subtotals -) Cant 2964 Totals -> 'LIQUOR HUTCH' On Extended Cls ordr O-O-H cost 16848 11906,.40 1/3/96- 1/31/96 - Month to date sales - -- qty Cost Markdowns Sales Profits 6P X 5142 39663.01 514.50 50413.98 10730.97 21.3 9454 49121.70 9306 51668.79 270.61 74553.21 22664.42 30.4 11495 45425.78 2707 ' 10236.67 403.87 15042.73 - 4806.06 31.4 157 27.30 4 1104 2034.65 1075 1896.77 1 205.43 178.13 96.7 40.00 40.00 100.0 16.16 2565.57 666.90 26.0 +rtak r►+*s 3810 5754.59 1317 1719.11 21.14 2471.09 751.98 30.4 41711 721400.12 19709 105453.65 1156.28 145292.01 39838.36 27.4 r1 L_J CITY ATCHINSON LIQUOR STORE COMPARISON JANUARY 19% JANUARY CITY OF HUTCHINSON LIQUOR STORE COMPARISON JANUARY TOTAL 1996 LIQUOR BEER WINE MISC. TOTAL BY WEEK 1 NEW YEAR 1 HOLIDAY 2 CLOSED INVENTOR 0 0 3 1,736 1,791 540 116 4,183 4 1,751 2,195 419 127 4,492 5 2,737 4,195 692 235 7,859 1,754 6 3,188 4,204 997 373 8,762 296 110 3,619 8 1,682 2,512 383 25,296 8 1,330 1,602 538 122 3,592 5,720 9 1,306 1,452 485 99 3,342 10 1,703 2,112 393 177 4,385 11 1,438 2,472 498 162 4,570 1,651 12 2,706 4,735 1,142 267 .8,850 465 13 2,984 5,452 947 389 9,772 186 5,246 16 1,591 2,206 520 208 34,511 15 1,099 1,442 249 103 2,893 16 1,654 1,763 319 109 3,845 17 2,648 4,336 716 230 7,930 1,908 18 1,081 1,746 317 128 3,272 506 19 2,357 4,247 898 246 7,748 159 20 3,438 4,914 1,271 385 10,008 6,314 24 3,126 5,364 1,139 280 9,929 35,696 22 1,466 1,758 485 248 3,957 23 1,526 2,000 333 130 3,989 1,441 24 1,636 2,229 527 141 4,533 368 25 1,936 2,439 369 193 4,937 152 26 3,209 4,897 998 363 9,467 5,614 27 4,099 8,117 1,351 449 14,016 26,523 40,899 29 1,227 1,293 251 104 2,875 74,754 30 1,192 1,351 287 265 3,095 11 31 1,495 2,012 438 138 4,083 9 % 10,053 TOTAL 50,942 74,754 15,460 5,299 146,455 95TOTALS 49,041 65,317 11,481 4,190 130,029 % OF SALE 35 51 11 4 100 SALES INC OR DEC 16,426 13 % • CITY OF HUTCHINSON LIQUOR STORE COMPARISON JANUARY JANUARY TOTAL 1997 LIQUOR BEER WINE MISC. TOTAL BY WEEK 1 HOLIDAY 0 2 INVENTORY 0 3 3,017 4,112 714 244 8,086 4 2,504 4,027 759 281 7,570 15,656 6 1,514 1,754 339 194 3,801 7 1,560 1,654 296 110 3,619 8 1,682 2,512 383 172 4,729 9 2,273 2,793 434 220 5,720 10 2,856 5,014 976 277 9,123 11 3,165 5,091 1,000 343 9,599 36,591 13 1,616 1,651 455 217 3,939 14 1,311 1,808 465 122 3,706 15 1,647 2,624 590 186 5,246 16 1,591 2,206 520 208 4,525 17 3,021 4,163 989 351 8,524 18 3,952 5,184 1,302 403 10,842 36,782 20 1,398 1,908 522 190 4.018 21 1,412 1,767 506 159 3,845 22 1,536 2,312 467 159 4,475 23 - 2,106 3,013 1,005 190 6,314 24 3,126 5,364 1,139 280 9,929 25 5,011 8,307 1,529 429 15,276 43,657 27 1,183 1,441 340 143 3,107 28 1,216 1,749 368 218 3,551 29 1,833 2,091 991 152 5,087 30 2,003 2,936 505 170 5,614 31 3,131 4,989 778 306 9,184 26,523 TOTAL 55,865 80,470 17,351 5,724 159,410 98 TOTALS 50,942 74,754 15,460 5,299 146,455 % OF SALE 35 50 11 4 100 SALES INC OR DEC 12,955 9 % CITY OF HUTCHINSON LIQUOR STORE COMPARISON JANUARY 1995 JANUARY TOTAL 1995 LIQUOR BEER WINE MISC. TOTAL BY WEEK 2 592 656 119 70 1,437 1 NEW YEAR 3 1,735 1,090 289 78 3,172 2 CLOSED INVENTOR 0 4 1,049 1,479 304 110 2,942 3 1,736 1,791 540 116 4,183 5 1,226 1,796 336 91 3,449 4 1,751 2,195 419 127 4,492 6 2,337 3,538 603 180 6,658 5 2,737 4,195 692 235 7,859 7 2,801 4,014 900 225 7,810 6 3,188 4,204 997 373 8,762 25,598 9 1,249 1,372 259 90 2,970 8 1,330 1,602 538 122 3,592 10 1,245 1,453 201 91 2,990 9 1,308 1,452 485 99 3,342 11 1,227 1,819 279 115 3,440 10 1,703 2,112 393 177 4,365 12 1,535 2,221 403 138 4,297 11 1,438 2,472 498 162 4,570 13 2,759 4,005 631 201 7,596 12 2,706 4,735 1,142 267 8,850 14 2,950 4,336 898 248 8,430 13 2,984 5,452 947 389 9,772 29,723 18 1,519 1,840 347 116 3,822 15 1,099 1,442 249 103 2,893 17 1,203 1,468 236 73 2,980 16 1,654 1,763 319 109 3,845 18 2,076 1,789 203 108 4,176 17 2,648 4,336 716 230 7,930 19 2,097 2,278 300 180 4,855 18 1,081 1,746 317 - 128 3,272 20 3,058 4,218 602 335 8,213 19 2,357 4,247 898 246 7,748 21 2,660 3,977 801 258 7,696 20 3,438 4,914 1,271 385 10,008 31,742 23 1,374 1 276 137 3,317 22 1,466 1,758 485 248 3,957 24 1,321 1,539 223 169 3,272 23 1,526 2,000 333 130 3,989 25 3,088 2,014 273 124 5,499 24 1,636 2,229 527 141 4,533 26 1,003 2,447 379 232 4,061 25 1,936 2,439 369 193 4,937 27 2,920 4,783 679 244 8,606 26 3,209 4,897 998 363 9,467 28 3,838 6,875 1,238 379 12,330 27 4,099 8j17 1,351 449 14,016 37,085 30 1,092 1,199 322 96 2,709 29 1,227 1,293 251 104 2,875 31 1,097 1,601 402 82 3,172 30 1,192 1,351 287 265 3,095 5,881 31 1,495 2,012 438 138 4,083 TOTAL 49,041 65,317 11,481 4,190 130,029 TOTAL 50,942 74,754 15,460 5,299 84 TOTAL 44,471 54,010 10,272 3,789 112,642 95TOTALS 49,041 65,317 11,481 4,190 % OF SALE 38 50 8 3 100 % OF SALE 35 51 11 4 SALES INC OR DEC 17,487 16 % SALES INC OR DEC 16,426 13% CITY OF HUTCHINSON LIQUOR STORE COMPARISON JANUARY 1996 JANUARY TOTAL 1996 LIQUOR BEER WINE MISC. TOTAL BY WEEK 25,296 34,511 35,696 40.899 10,053 146.455 130,029 100 CITY OF HUTCHINSON LIQUOR STORE COMPARISON JANUARY 1994 JANUARY BEER WINE MISC. TOTAL TOTAL BY WEEK TOTAL 1994 LIQUOR BEER WINE MISC. TOTAL BY WEEK 1 NEW YEAR 269 78 3,172 0 3 574 767 118 39 1,498 5 4 1,310 1,069 175 87 2,641 6 5 1,212 1,250 221 88 2,771 7 6 1,280 1,472 263 135 3,150 7 2,292 3,038 535 213 6,078 9 8 2,913 3,628 780 272 7,593 10 1,245 1,453 201 91 2,990 23,731 10 929 1,319 175 82 2,505 12 11 1,170 1,293 180 125 2,768 13 12 1,726 1,430 295 138 3.589 14 13 1,765 1,879 381 122 4,147 14 2,840 3,543 865 236 7,484 16 15 2,802 3,543 783 241 7,369 17 1,203 1,468 236 73 2,980 27,862 17 1,321 1,487 304 134 3,246 19 18 1,181 1,237 226 89 2,733 20 19 1,693 1,413 295 98 3,499 21 20 1,407 1,954 315 143 3,819 21 3,022 3,767 689 241 7,719 23 22 2,552 3,702 549 232 7,035 24 1,321 1,539 223 189 3,272 28,051 24 1,093 1,382 238 183 2,898. 26 25 988 1,289 267 103 2,647 27 26 1,277 1,554 284 114 3,229 28 27 1,447 1,925 191 105 3,668 28 2,748 3,698 720 220 7,386 30 29 3,765 5,117 1,279 279 10,440 31 1,087 1,601 402 82 3,172 - 30,266 31 1,164 1,254 144 70 2,632 2,632 TOTAL 44,471 54,010 10,272 3,789 130,029 112,542 93 TOTAL 37,604 50,436 8,713 4,075 112,542 100,828 % OF SALE 40 48 9 3 100 100 SALES INC OR DEC 11,714 % 12 % CITY OF HUTCHINSON LIQUOR STORE COMPARISON JANUARY 1995 JANUARY 1995 LIQUOR BEER WINE MISC. TOTAL TOTAL BY WEEK 2 592 6% 119 70 1,437 3 1,735 1,090 269 78 3,172 4 1,049 .1,479 304 110 2,942 5 1,226 1,796 336 91 3,449 6 2,337 3,538 603 180 6,658 7 2,801 4,014 900 225 7,940 25,598 9 1,249 1,372 259 90 2,970 10 1,245 1,453 201 91 2,990 11 1,227 1,819 279 115 3,440 12 1,535 2,221 403 138 4,297 13 2,759 4,005 631 201 7,598 14 2,950 4,336 896 248 8,430 29,723 16 1,519 1,840 347 116 3,822 17 1,203 1,468 236 73 2,980 18 2,076 1,789 203 108 4,176 19 2,097 2,278 300 180 4,855 20 3,058 4,218 602 335 8,213 21 2,660 3,977 801 258 7,696 31,742 23 1,374 1,530 276 137 3,317 24 1,321 1,539 223 189 3,272 25 3,088 2,014 273 124 5,499 26 1,003 2,447 379 232 4,061 27 2,920 4,763 679 244 8,606 28 3,838 6,875 1,238 379 12.330 37,085 30 1,092 1,199 322 96 2,709 31 1,087 1,601 402 82 3,172 - 5,881 TOTAL 49,041 65,317 11,481 4,190 130,029 94 TOTAL 44,471 54,010 10,272 3,789 112,542 % OF SALE 38 50 9 3 100 SALES INC OR DEC 17,487 16 % • 17197 • �45 PM Final HUTCHINSON AREA HEALTH CARE Comparative Balance Sheet As of January 31, 1997 ASSETS Currant Assets 1 Cash and investments - Operations 2 Cash and vweehnenh - Self - Insured 3 Subtotal cash 8 tnvesunerus 4 Patient/Resident receivables 5 Atlwsllores for bad debts 6 Advances and mnbaclual allows ce6 7 Net pa6aMhealdent and ddrd - party , 8 peyo receNables 9 10 Other receNebles - not 11 Invenlodea 12 Prepaid expenses 13 Total Current Ae6ets (A) (B) (A) {B) JANUARY DECEMBER JANUARY Changa 1997 1996 1998 CY vs PY $2,990,505 $3,494,903 $3,378,317 (385,812) 1,189,464 $1,189,473 1,124,017 65,448 $4,179,969 $4,684,376 $4,500.333 (5320,364) 6,845,617 $5,689,991 6,671256 (25,839) (895,271) ($884,101) (708,070) (189,200) (1,742,515) ($1,177,976) (1,817,783) 75,268 Current maturities of $4.007,832 $3,627,914 $4,147,403 ($139,571) 36,717 331,405 75,805 (39,088) 430,542 $426,314 455,446 (24,904) 38,529 $48,776 61,497 (24,968) settlements -net Acnued 934,981 904.981 $8,691,589 $8,818,784 $9,240,484 ($548,895) 14 Board DesignetedrFurded Depreciation lrw stnens $5,969,807 $5,835,494 $3,605,629 $2,364,178 15 Investment M Joint Ventures $108,984 $108,984 $50,000 $58,984 Plant Aeeala 16 Lend 17 BuildYgs 18 Ao Wat ed deprecJeOm 19 Bu9di ga less depredation 20 Equipment 21 Acaurluleted depredation 22 EWpmem leas depredation 23 Cash- pmsbudbn 6 equiprnent 24 Construction In progress 25 Total Plant Aunts Other Assets 26 Deferred fnarcirg coats 27 Total Furls $165,696 $165,696 $165,696 $0 Total Current Liabilities 17,941,036 $17,932,339 17,679,299 261,738 (6,340,703) ($8.284,087) (5,670,571) (670,132) Long-term Debt (Less c 511,60(1,333 $11,648,252 $12,008,728 (5408,394) maturities) 9,337,274 $9,158,811 8,619,237 718,037 (8,500.164) ($6,447,477) (5,762,615) (737,549) $2,837,110 $2,711,334 $2,856,822 (519,512) 0 $0 0 0 49,449 $48,576 11,692 37,757 814,652,589 $14,573,859 $15.042,738 ($390,149) Fund balance $248,849 $250,722 $271,354 ($22,5118) $29,671,817 329,587,842 $28,210,206 $ 1, 4 6 1, 611 Total Funds $5,211059 $5,242.635 $5,322,073 ($111,015) $12,639,560 $12,638,675 $13.223,901 ($584,341) $11.821.198 $11,706.532 $9,684,232 $2,156,966 329,671,817 $29,587,842 $28,210.206 31,4 Fnsbnr4 Pam I arson (A) (B) (A) {B) JANUARY DECEMBER JANUARY Change 1997 1996 1998 CY vs PY LIABILITIES AND FUND BALANCES Current Liabilities, Current maturities of Long term debt $576,741 $596,727 $594,606 ($17,865) Accounts payer - trade 1,216,570 1,424,430 1,024950 191,619 Estimated contractual settlements -net Acnued 934,981 904.981 1,275,394 (340,413) expenses - Selaries 527,261 416,540 418,205 109,055 PTO 805,413 843,014 737,273 88,140 Interest 408,318 325,430 421,750 (13,434) Self-Insured programs 634,351 618,471 739.564 (105,213) MN Care tax payable 49,458 50,000 58,084 (8,628) Deferred liaNkies 51,230 51,230 52,246 (1,016) Deferred revenue 6,740 11,812 0 6,740 Total Current Liabilities 17,941,036 $17,932,339 17,679,299 261,738 (6,340,703) ($8.284,087) (5,670,571) (670,132) Long-term Debt (Less c 511,60(1,333 $11,648,252 $12,008,728 (5408,394) maturities) 9,337,274 $9,158,811 8,619,237 718,037 (8,500.164) ($6,447,477) (5,762,615) (737,549) $2,837,110 $2,711,334 $2,856,822 (519,512) 0 $0 0 0 49,449 $48,576 11,692 37,757 814,652,589 $14,573,859 $15.042,738 ($390,149) Fund balance $248,849 $250,722 $271,354 ($22,5118) $29,671,817 329,587,842 $28,210,206 $ 1, 4 6 1, 611 Total Funds $5,211059 $5,242.635 $5,322,073 ($111,015) $12,639,560 $12,638,675 $13.223,901 ($584,341) $11.821.198 $11,706.532 $9,684,232 $2,156,966 329,671,817 $29,587,842 $28,210.206 31,4 Fnsbnr4 Pam I arson i HUTCHINSON AREA HEALTH CARE Statement of Revenues and Expenses Mouth and Period Ended January 31, 1997 re PM Futal CURRENT MONTH YEAR -TO -DATE YEAR -TO -DATE Over (Under) Budget Gar (Under) Budget Revenue Actual Bud" DA" Percent Actual Budget Dollars Percent January 1996 1 In patient revenue $596,143 $628,006 ($31,863) -5.1% $596.143 $628,006 ($31,863) -5.1% $591,323 2 Ancillary servlcas 930,114 928,051 2,063 0.2% 930,114 928,051 2,063 02% 851,282 3 Total In patient revenue $1,526,257 $1,556,057 ($29,800) -1.9% $1,526,257 $1,556,057 ($29.800) -1.9% $1.442,605 4 Out patient revenue 1,880,723 1,689,438 (8,716) -0.5% 1,680,723 1,689,438 (8,716) 45% 1,423,591 5 Resident Revenue 398,779 396,081 698 0.2% 396,779 396,081 698 0.2% 386,489 6 Total paBenVmsideit revenue $3,603,759 $3,641,577 ($37,818) -1.0% $3,603,759 $3,641,577 ($37,818) -10% $3,252.685 Discounts 7 Go srnmentsl B Poky Discount 1,318,106 1,256,714 61,392 4.9% 1,318,106 1,256,714 61,392 4.9% 1.205,750 8 Free Care 2,493 8,333 (5,840) -70.1% 2,493 8,333 (5,640) -70.1% 0 9 Told deduction from revenue $1,320,599 $1,265,047 $55,552 4.4% $1,320,599 51,265,047 $55,552 85,2% $1,205,750 10 Net palkohesident evenue $2 .283,160 $2,378,530 ($93,370) -3.9% $2.283.160 $2.376,530 ($93.370) -3.9% $2,048,935 11 Other operating reverse 14,782 13,992 801 5.7% 14,792 13,992 801 57% 14,631 12 Net operating revenue $2,297,952 $2,390,521 ($92,569) -3.9% $2,297,952 $2,390,521 ($92,569) -3.9% $2,061,566 13 Salaries $988,409 $1,071,302 ($82,893) •7.7% 3988,409 $1,071,302 (162,693) -7.7% $825,282 14 Employee Berlelts 215,640 223,845 (8,205) -3.7% 215,640 223,645 (8,205) -31% 204,323 15 Pmfeaabnd Fees 114,859 109,633 5,226 4.8% 114,859 109,633 5,226 4.8% 87,554 16 Medical Fees 156,154 141,188 14,987 10.6% 156.154 141,188 14,987 10.6% 106,930 17 Uhl9ies, Mina Conhecls 8 Rapers 110,720 115,791 (5,071) -4.4% 110,720 115,791 (5,071) -4.4% 94,001 18 Food, Dugs & Supplim 308,839 313,258 (8,419) -2.0% 308,839 313,258 (6,419) -2.0% 273,045 19 Other expanse 100.511 87,744 12.767 14.6% 100,511 87,744 12,767 14.6% 70,082 20 Mimeeola Care 23,083 23,083 0 0.0% 23,083 23.083 0 0.0% 16,053 21 Bad debt 36,979 37,077 (97) -0.3% 36,979 37,077 (97) .0.3% 35,651 22 Interest 62,840 62,956 (117) -0.2% 62,840 62,958 (117) 42% 65,082 23 Depreostbn 108,125 105,954 2,172 2.0% 108,125 105,954 2,172 2.0% 109,333 24 Total expenses $2.224,160 $2.291,&30 ($67,671) -3.0% $2,224,160 $2,291,830 ($67,671) -10% $1,987,216 Excess of net oparstig revenue 25 over (under) operatig expenses $73,793 $98,691 (524,898) -25.2% $73,793 $98.691 ($24.898) •25.2% $74,350 26 Nor operating Revenues Investment Income $39,095 $37,463 $1,632 4.4% $39,095 $37,463 $1,832 4.4% $38,945 Other nmwpera6ng avenue (net) 1,778 (4,068) 5,648 - 143.7% 1,778 (4,068) 5,846 - 143.7% (8,322) 28 Total nonopara" revenue $40 ,873 $33,395 $7,478 22.4% $40,873 $33,395 $7,478 22.4% $30.623 29 Ned Income $114,666 $132,086 ($17,420) -13.2% $114,668 $132,086 (577,42 • $1 04, 9 73 30 Patient days 896 916 (20) -2.2% 898 916 (20) -2.2% 945 31 Resident days 3,828 3,780 48 1.3% 3,828 3,780 48 1.3% 3,802 32 Out patient services 4,029 3,864 165 4.3% 4,029 3,864 185 4.3% 3556 33 Percent owpanry - bidW beds - Hpspilel 48.2% 45.2% 3.0% 6.6% 48.2% 38.4% 9.8% 25.5% 50.8% 34 Percent occupancy-budget beds - NursMq Home 97.2% 96.0% 1.2% 1.3% 97,2% 96.0% 1.2% 1.3% 96,6% 35 FTE's 372.1 379.4 -7.3 -1.9% 250.1 379.4 -129.3 -34.1% 355.9 36 Admdsebns (adjusted) - Howw only 490 489 1 0, 2% 490 489 1 02% 435 37 Expenses (not) per admlaeion (e*nted) - Hospllsl 0111' 3,567 3,712 (145) -3.9% 3,567 3,712 (145) -3.9% 3,505 38 Revenue per admiseion(a*wW)- Hospital only 6,440 6,511 (71) -1.1% 6,440 6,511 (71) -1.1% 6,440 39 Net Revenue per admisalon (ad)usted)- H05081 only 3,783 3,974 (191) -4.8% 3,783 3,974 (191) -4.8% 3,709 40 Discounts ea a percent of revenues 36.6% 34.7% 1.9% 5.5% 36.6% 34.7% 1.9% 5.5% 37.1% 41 FTE's par 100 admWbrs (adpnted) - Hospital only 4.3 4.4 -0.2 0.0 4.3 4.4 -02 -3.8% 4.6 42 Days in Net Accounts Reca vubb (exoudsl9 rEMa) 52.2 60.0 -7.8 -13.0% 63.3 43 Case Moc - Hone Only 2.47 2.40 007 2.9% 2.47 2.40 0.07 2.9% 2.40 Fnstmnl Pam Larson re PM Futal • 2/20/97 0 HUTCHINSON UTILITIES COMMISSION BALANCE SHEET JANUARY 31, 1997 ASSETS UTILITY PLANT - AT COST LAND 6 LAND RIGHTS DEP RECIABLE _UTILITY_ PLAN TOTAL UTILITY PLANT LESS ACC DEPRECIATION _ TOTAL ACCL MA.ATED DEPRECIATION CON STRUCTION I N PROG _ TOTAL CONSTRUCTION IN PROGRESS TOTAL UTIL PLANT DEPREC VA LUE PAGE 1 • • • • TOTAL • • • • 891,734.75 53,910,804.88 Si4.I.16.4Yi (19,116,494.23) 0 J 147,S90.42 -- - -- -- 147,590.42 RESTRICTED FUNDS 6 ACCOUNTS . IN VESTMENT - GAS RESERVES _..._ 675, MEDICAL. INSURANCE ( 100,000.00 BOND & INTEREST PAYMENT 1993 1 287,149.75 BOND RESERVE - 1 993 _ __ _ -- 1,389,320 CATASTROPHIC FAILURE FUND 750,000.00 TOTAL RESTRICTED FINDS 6 ACCOUNTS 3,201,924.44 CURRENT A ACCRUED ASSETS CASH IN BAIT( 1, 875, 263.47 INVESTMENTS 6 SAVINGS ACCOUNTS _ 657 ,418. 49 ACCOUNTS RECEIVABLE 2,975,721.87 INVENTORIES 857,115.32 PREPAID INSURANCE 114,167.68 _ MISC - ACCOUNTS RECEIVABLE 22,235.53 TOTAL CURRENT & ACCRUED ASSETS 6,501,922.36 DEFERRED CHViRGE - - - - -- . BOND DISCOUNT 1993 TOTAL DEFERRED CHARGE TOTAL ASSETS t i 148,737.37 767.37 44,794,535.24 r 0 MNIC EQU ITYY b LI ABILITIE S - MJNICIPAL EQUITY MUNICIPAL EQUITY UN APPROPRIA TED RE TAINED_ EARNII TOTAL MINK IPAL EQUITY CURRENT MATUR 1993 BONDS 7n 1 N - Tm BALANCE SHEET JANUARY 31, 1997 CONSTR CONTRACTS 6 ACCTS PAY RETAIN ACCRUED EGIENSES — RETAINAGE TOTAL CONSTRUCTION t. ACCTS PAY CURRENT 6 ACC RUED LIABILITIES _ ACCOUNTS PAYABLE ACCTS PAYABLE — ENERGY CONSERVATION ACCRUED PAYROLL ACCRUED VACATION PAYABLE ACCRUED MEDICAL FUND -- ACCRUED REC PAYMENT DEFERRED R EVENU E CUSTOMER DEPOSITS OTHER CURRENT & ACCRUED LIABILITIES TOTAL MUNICIPAL EQUITY & LIAB , r� � �1 p 5U m' w u l b� 1 7 w w w w TOTAL w w w w 29,722,477.20 29,928,939.27 12,250,000.00 —i2.250,M. 00 16 1, 101,976.12 1,788,067.11 46,706.10 16 1,461.9 4- 56,250.00 79,152.16 -_ 15 99,746.97 2,486.24 — 85,855.00 46,917.86 2 513,S1i41�5____ 44,794,535.24 0 0 2/20/97 HUTCHINSON UTI*S COMMISSION PAGE 1 STATEMENT OF INCOME & EXPENSES JANUARY 31, 1997 PREVIOUS CURRENT BUDGETED BUDGET YEAR TO DATE YEAR TO DATE YEAR TO DATE DEVIATION INCOME STATEMENT 1,026,600.00 OPERATIN REVENUE___ 11,300,000.00 SALES - ELECTRIC ENERGY 993,283.03 SALES FOR RESALE 90.00 N INCOME FRO OTHE SOURCES 4,1 37.95 SECURITY LIGHTS 1,078.50 POLE RENTAL 1,640.25 SALES - GAS _ 770 __- TOTAL OPERATING REVENUE 5,770,855.32 Cl ANNUAL BUDGET r- 981,493.03 1,026,600.00 (45,106.97) 11,300,000.00 22,099.00 .00 22,099.00 570,000.00 7.06 6_.71 __ 2._62!0,0_ 4.376.71 _ _ .. 54, 000.00 1,064.00 1,040.00 24.00 i3,000.00 1,640.25 2,120.00 (479.75) 4,000.00 1.3 . 46 ,7 35.41__ ___778,14040.400 -- - 5640,635.41.. -. 6,000.000.00 2,360,098.40 1,610,550.00 549,548.40 17,941,000.00 OPERATING EXPENSES -- - - -- -- ___ - - PRODUCTION OPERATION 77,347.81 74,497.57 80,328.65 5 1,155,395.00r =, PRODUCTION MAINTENANCE 30,621.22 8,684.09 1 PURCHAS E D 25,075.00 6,390.91 486,100.00' POWER 499,268.56 -- 378,186.1 378,180. (6.19).. 1 719,000.00 _ TRANSMISSION OPERATION .00 - .O0 .00 .BO 3,400.00 TRANSMISSION MAINTENANCE 220.19 .00 .00 .00 84,000.00( ELECTRIC DISTRIBUTION OPERATION 22,72 6,21____ (61515.21). 209,450.00 ELECTRIC DISTRIBUTION MAINTENANCE _16 23,162.90 26,327.39 21,215.00 (5,112.39) 170,100.00 - MFG GAS PRODUCTION OPERATION 560.60 .00 .00 .00 1,000.00 71 - MFG GAS PRODUCTION MAINTENANCE _ .0 0 _ 152.4 C OQ (152.46) 2,000,00 PURCHASED GAS EXPENSE 654,411.62 1,168,145.69 669,323.70 (498,821.99) 8,360,790.00 GAS DISTRIBUTION OPERATION 21,462.99 23,607.09 24,320.80 713.71 244,120.00 L' GAS DISTRIBUT MAINTENANCE 8,1 24.6 8 5,274.52 _7,6'32.00 ._- _ 2,357.48 54,900.040 CUSTOMER ACCOUNTING 8 COLLECTIONS 16,662.09 16,511.93 17,276.00 764.07 220,800.00, ADMINISTRATIVE 8 GENERAL EXPENSES 134,821.14 209,543.57 114,421.30 (95,122.27) 1,425,116.20 DEPRECIATION 14 121,560.00 _ 155.9_W.90 ._1,562,000.06 TOTAL OPERATING EXPENSES 1,632,639.52 2,065,216.71 1,508,983.45 (556,233.26) 15,698,171.20 C OPERATING IN COME __ _138,3.15.80 __ 294,881.69_ - _ 301,566,55.__ -- __- (6,6404.84). 2,242,825.80 L, OTHER INCOME' OTTER - NET 301.53 7,903.33 .OQ__ 9Q,QQO.QQ INTEREST INCOME 15,975.78 17,376.27 14,700.00 2,676.27 210,000.00 FF MISC INCOME 431.50 40.40 600.00 (559.60) 60,000.00 L' GAIN O DIS POSAL . 00 _ .00. ____ --- -- -- 40_ -. _.._- _._ -... .00 1,500.400 LL MISC INCOME - - GAS --- _ - 31,916.72 750.00 29,430.00 (28,680.00) 327,000.00 TOTAL OTHER INCOME 48,625.53 26,070.00 44,730.00 (18,660.00) 688,500.00 -' OTHER DEPLETION - GAS WELLS .00 .00 .00 .00 105,000 00 . MISC EXPENSES 1 _8,414.62 1,303. _ _ (7,111,62) 71,300 QQ_ INTEREST F_XPE4SE 53,281.25 49,825.00 47,600.00 (2,225.00) 599,400.00 TOTAL OTHER EXPENSES 55,103.56 58,239.62 48,903.00 (9,336.62) 775,700.00 1' (56,250.00) 675,000.00 Y5. C' CONTRIBUTION TO CITY .00 56,250.00 .00 TOTAL CONTRIBUTION TO CITY .00 56,2°,_,0.00 .00 (56,250.00) 675,000.00 NON - OPERATING INCOME (6,478.03) (88,419.62) (4,173.00) (84,246.62) (762,200.00) _ NET INCOME 131 737.7 206,462.07 _____R97,;593.53_ __ _.(90, 11,480,628.4040 HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 FROM: Brad Emans, Fire Chief a • ■ I [i • • JANUARY. 1997 The fire department responded to 36 calls for service in January. Breakdown 3 - of the City calls: Residential 9 - Commercial /Industrial 2 - Multi Family 1 - School (Type Building) 1 - Haz- Material 1 - Vehicle 7 - Carbon Monoxide • 2 - Breakdown Rescue of the Rural calls 2 - Residential 3 - Rescue 1 - Medical 4 - Carbon Monoxide • u M- W11671111 u• • SCBA Maintenance • Firefighter Physicals • CIM (Medical Training) • Yearly Retreat (Planning the Training Schedule) OR H:WIRE1CCUPDATE. 40 TO: Mayor and Council Administrative Office John M. Houlahan, Director 410 Fifth Street SW W Box 327 ar, Minnesota 56201 -0327 P ��d mmnnnunm Phone: (320) 235 -6106 Fax: ( 320) 235 -6106 wilmarpi CHI royal.cfa org PIONEERLAND LIBRARY SYSTEM BOARD MEETING November 21, 1996 Gabrielson /Canfield moved approval of agenda. Motion carried. Canfield /Sneer moved approval of minutes of October 17, 1996 meeting. Motion carried. Finance Committee report was given by Sanders. October 1996 finance report was not approved because check had not been signed and check registers had not be reviewed. Gabrielson /Berg -Perry moved approval of November 21, 1996 revisions to PLS's 1996 and 1997 budgets as presented. 1996 revised budget is $2,982,820 and 1997 revised budget is $3,097,781. Motion carried. PLS has received a grant from U.S. West for telecommunications equipment and services in those communities served by U.S. West. Board discussed PLS's acceptance of this grant and use of funds. Sanders /Gabrielson moved that PLS establish a "repo savings" account at First American Bank in Willmar. PLS administrative staff will be authorized to transfer funds as needed between "repo savings" and checking accounts at First American Bank. Transfers will be done by way of a "sweep" account. Staff has option to invest some funds in a CD if cash flow will handle it. Motion carried. Sanders /Sneer moved to place half of vacation /sick leave liability ($53,610) in designated fund to be re- evaluated in a year. Motion carried. Automation Committee report was given by Berg - Perry. Berg - Perry /Madsen moved to accept Internet Policy. Motion carried. Berg - Perry explained automation funding three -year plan. Letter was sent to cities and counties on November 15, 1996, and answer was requested by December 16, 1996. Personnel Committee report was given by McDonald. McDonald /Sanders moved adoption of revised personnel policy. After discussion on policy, McDonald /Gabrielson moved to have legal review of personnel policy. Motion carried. Juhl /Sanders moved to amend original motion to read "adoption of concept of new personnel policy pending legal review." All motions carried. McDonald /Canfield moved approval of annual renewal of flexible benefit plan contract. Motion carried. McDonald discussed plan for "Pioneer" awards to be given to individuals who were important in establishing public library service in their communities. Nominations were solicited from throughout PLS system. Rudningen presented proposed lease with Chippewa County for space occupied by service center at Chippewa County Library in Montevideo. Gabrielson /Sanders moved approval of lease contingent on legal review. Motion carried. Rudningen was authorized to sign lease when legal review is completed. Berg- Perry /Madsen moved to accept law library pilot project and sign contract with Kandiyohi County for one year. Motion carried. Houlahan presented Director's Report and review of 1996 activities. President appointed Tengwall, Canfield, Berg - Perry, McDonald, and Rudningen to be Nominating Committee for 1997 officers. Meeting was adjourned. Next meeting of full PLS Board will be Thursday, January 16, 1997. Katherine A. Matson Recorder 0