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cp08-12-1997 cAUGUST 1997 HUTCHIlVSON CITY CALENDAR WEEK OF August 10 to Au ust 1 SUNDAY -10- MONDAY -11- 10:00 a.m. - McLeod Regional Rail Authority & Shippers Assoc. Meeting in City Center Main Conference Room 3:00 p.m. - HATS Joint Powers Board Meeting at HATS Facility 5:30 p.m. - Light Traffic Advisory Board Meeting in Main Conference Room TUESDAY -12- 5:30 p.m. - City Council Meeting at City Center Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY 1 -13- - 14- - 15- -16- 9:00 a.m. - Directors Meeting in Staff Conference Room 10:00 a.m. -1:00 P.M. - Suite Package Comparison Presentation in Council Chambers CONFERENCE /SEMINAR/ VACATION 8/11 -22 Gary D. Plotz (V) 8/11 -15 Jim Marka (V) 8/11 -15 Dick Nagy (V) 8/14 -22 Randy DeVries (V) C = Conference S = Seminar V = Vacation AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 12, 1997 CALL TO ORDER - 5:30 P.M. INVOCATION - Rev. Max Myers, Riverside Assembly of God Church CONSIDERATION OF MINUTES MINUTES OF JULY 22, 1997 Action - approve as presented - approve as amended (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. SENIOR ADVISORY BOARD MINUTES OF MAY 19, 1997 2. HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES OF JUNE 2, 1997 AND JULY 21, 1997 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 10872 - RESOLUTION ESTABLISHING LOCATION OF TRAFFIC CONTROL DEVICES 2. RESOLUTION NO. 10873 - RESOLUTION ADDING PLEDGED SECURITIES WITH CITIZENS BANK OF HUTCHINSON, MN 3. RESOLUTION NO. 10851 - RESOLUTION ACCEPTING BID AND AWARDING CONTRACT, LETTING NO. I l/PROJECT NO. 97 -29 4. ORDINANCE NO. 97 -201 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY MAE A. JENSEN AND JULIE M. JENSEN TO AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2(2) , 2(B) (SECOND READING AND ADOPT) 5. ORDINANCE NO. 97 -202 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING DRAINAGE AND UTILITY EASEMENT LOCATED ON LOT 1, BLOCK 1, CAMPBELL LAKE ADDITION (SECOND READING AND ADOPT) 6. ORDINANCE NO. 97 -203 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING A FRANCHISE TO AL AND VIRGINIA KRAMER AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) • (c) EXTENSION OF THREE YEAR CONTRACT WITH CITY AUDITING FIRM, ABDO ABDO EICK & MEYERS CITY COUNCIL AGENDA - AUGUST 12, 1997 • (d) GAMBLING DEVICES LICENSE FOR HUTCHINSON HOCKEY ASSOCIATION AT JONNY'S RESTAURANT & LOUNGE Action - Motion to approve consent agenda 5. PUBLIC .ARIN , - NONE 6. COMMUNICATIONS REQUESTS AND PETITIONS - NONE (a) UPDATE ON HAYDEN /OSGOOD PROJECT BY DIRECTOR OF ENGINEERING Action - (b) STAFF COMMUNICATIONS FROM DIRECTOR OF ENGINEERING STATUS OF ASSISTANT PUBLIC WORKS DIRECTOR POSITION STATUS OF TRANSPORTATION PLAN AND OPEN HOUSE DISCUSSION OF CITY STAFF STATUS AT MCLEOD COUNTY FAIR Action - (c) PRESENTATION REGARDING REFERENDUM PROPOSAL BY MICHAEL RIBICH AND MICHAEL CAMPA, REPRESENTING "PEOPLE ADVOCATING • RESPONSIBLE TAXATION" Action - 7. UNFINISHED BUSINE - NONE 8. NEW BUSINESS (a) CONSIDERATION OF ADOPTING PROCEDURAL GUIDE FOR ADAMS STREET NEIGHBORHOOD REHABILITATION PROJECT Action - Motion to reject - Motion to approve and adopt Resolution No. 10874 (b) CONSIDERATION OF 1998 MEMBERSHIP IN COALITION OF GREATER MINNESOTA CITIES Action - Motion to reject - Motion to approve (c) CONSIDERATION OF BUS PURCHASE FOR POLICE DEPARTMENT Action - Motion to reject - Motion to approve (d) CONSIDERATION OF ADDITIONAL PAVING FOR CEMETERY Action - Motion to reject - Motion to approve L 2 CITY COUNCIL AGENDA - AUGUST 12, 1997 • (e) CONSIDERATION OF PROPERTY ACQUISITION FOR IMPROVEMENT PROJECTS ► FIFTH AVENUE SE BRIDGE AND ROADWAY IMPROVEMENTS (LETTING NO. 3, PROJECT NO. 97 -08) ► NORTH - CENTRAL TRUNK SANITARY SEWER Action - Motion to reject - Motion to approve and adopt Resolutions No. 10875 & No. 10876 (f) CONSIDERATION OF IMPROVEMENT PROJECTS AND SUBDIVISION AGREEMENT FOR ISLAND VIEW HEIGHTS SECOND ADDITION (SCENIC HEIGHTS INVESTMENTS) (LETTING NO. IO/PROJECT NO. 97 -28) Action - Motion to reject - Motion to approve and adopt Resolutions No. 10877 - No.10880 (g) DISCUSSION OF ADOPTING "MODEL RIGHT -OF -WAY ORDINANCE" Action - (h) CONSIDERATION OF CITY COUNCIL WORKSHOP FOR BUDGET DISCUSSION ON AUGUST 26, 1997 AT 4:00 P.M. Action - Motion to reject - Motion to approve (i) CONSIDERATION OF RECOMMENDATION FROM PLANNING COMMISSION TO RETURN TO SEVEN MEMBER BOARD Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance No. 97 -204 and set second reading for August 26, 1997 9. MISCELLANEOUS (a) COMMUNICATIONS 10. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 0 3 0 Senior Advisory Board Minutes Monday, May 19, 1997 Members Present: Les Smith, Lorin Pollman, Bob Meyers, Teresa Hatten, John Aul Members Absent: Harriet Wixcey and Loretta Pishney Chair Leslie Smith called the meeting to order at 9:30 a.m. Minutes from the March 17th meeting were read and approved. Treasurer Arnold Rotzien is ill and suggests that it may be a long -term situation. The Board recommended that a temporary replacement for the position of Treasurer be named. The Board voted unanimously to name John Aul as treasurer until further notice. City Finance Director, Ken Merrill, could not attend the meeting as planned, so the Board will table discussion regarding the Building Fund. • Staff discussed the benefits of formal recognition of volunteers and that an in -house record - keeping of all volunteers hours be kept. It was reported that a local chapter of AARP may be started up again in Hutchinson. The Board expressed concern over co- sponsoring the chapter, that it could be repetitive programming, therefore competing with Senior Center programs. The Board advised staff to proceed cautiously. Staff informed the Board regarding. Older American's Month and the special. activities the Center was offering. The Board requested that staff look into into improved signage for the Senior Center entrance; the current signs do not identify the entrance well enough. Staff reported on current and upcoming fund- raisers; the Leader Project, Helmet Survey, the Popcorn Wagon and the Pool Concessions are major fund- raising projects for 1997. The Senior Advisory Board will make plans to tour one or two Senior Centers in • early June. The meeting was adjourned at 11:15 a.m. HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD 1• MINUTES Members present: Rick Larson, Lucille Smith, Archie Woodworth, Richard Paxton, Brian Bonte and Ed Doring Members absent: Dave Conrad, Leslie Smith and Dave Radloff Staff present: John Rodeberg, Dave Mueller and Bonnie Baumetz Chairman Rick Larson opened the meeting at 5:30 p.m. I. REVIEW COMMENTS FROM RESIDENTS ON THE STRIPING PROJECT FOR JEFFERSON ST., LINDEN AVE. AND DALE ST. John Rodeberg reported staff will take another look at the striping proposed for Jefferson St. but do propose the Linden Ave. and Dale St. striping. Ed Doring made a motion to recommend support for the striping on Linden Ave. and Dale St. and review the Jefferson St. proposal in July, seconded by Brian Bonte the motion carried unanimously. H. UPDATE ON THE PRESENTATION BY MR. TOM GOTTFRIED Bonnie Baumetz reported that Brenda Ewing will contact Mr. Gottfried for a presentation on July 21. 1997. Monday, June 2, 1997 5:30 p.m. Hutchinson City Center M. OTHER ITEMS Dave Mueller stated he will research policy and standards for the City to set regarding in- line skating. The following Craig Ave. residents were present to discuss the possible bike /ped path to be proposed on Aveyron Home property: Mary and Bill Carlson Kirk Larson Becky Jo Schmidt Mike and Karen Shaw Bruce Precht Jennifer and Eugene S1 774 Craig Ave. 804 Craig Ave. 824 Craig Ave. 754 Craig Ave. 775 Craig Ave. )eiser 814 Craig Ave Don Lickfelt 745 Craig Ave. Curt and Lois Asche 764 Craig Ave. Dean and Ruth Gauer 755 Craig Ave. Scott Powers 765 Craig Ave. G.F. and Olive Goldschmidt 904 Craig Ave. Terry Ruble 805 Craig Ave. Deanna Puchalski 914 Craig Ave. Mary Carlson was the spokesperson for the residents on Craig Ave. She presented a number of concerns they have regarding the proposal of a bike path down their street. She also presented a letter from Ms. Vicki Powers, a resident who was unable to attend the meeting. John Rodeberg explained the route is being looked at because of access, safety issues and • background given by MnDot and the origin destination study. He stated the City has not yet • made a determination if this will actually be the route but at this time there is an opportunity to purchase an easement on the Aveyron Home property which may not be available in the future. John again stated there are no plans at this time to construct the path, only to purchase the easement for the possibility in the future. Lois Asche, 764 Craig Ave., voiced her concern with having no input by the residents in the event the path would be constructed. Another resident is concerned their property values will decrease. Ms. Carlson stated the residents want this stopped and will work toward that goal. John Rodeberg explained he is looking at the city as a whole for the best and safest routes to connect the school property to the Recreation Center property. Ed Doring commented that city staff are trying to find the best way to get bicycle and pedestrian traffic through the city. He stated we do not know at this time if the easement will ever be used. Ed also noted the safety of individuals crossing streets at controlled intersections. John stated there is a possiblity of hiring a 3rd party consultant to give recommendation and direction as to the best routes to consider. Richard Paxton and Rick Larson both made traffic counts in the area and reported their findings. • Discussion followed on the possibility of hiring an outside consultant to determine a safe route connecting the schools with the recreation center. It would be important to include the residents in the meetings. The consensus of the Light Traffic Advisory Board is to work with the residents and not to construct a trail without input of the Craig Ave. residents but to purchase an easement across the Aveyron property located at 851 Dale St., to protect the property for potential trail crossing to connect Dale St. to Craig Ave. IV. NEXT MEETING The next meeting will be held July 21, 1997, 5:30 p.m. in the Main Conference room at the City Center. Agenda items for the meeting will be 1) presentation by Tom Gottfried, 2) review Jefferson St. striping, 3) begin reviewing the standard and policy regarding in -line skating. V. ADJOURNMENT The meeting adjourned at 7:15 p.m. CJ • HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES Monday, July 21, 1997 5:30 p.m. Members Present: Dave Conrad, Rick Larson, Lucille Smith, Ed Doring, Kay Peterson Archie Woodworth Members Absent: Richard Paxton, Dave Radloff, Les Smith, Brian Bonte Staff Present: John Rodeberg, Dolf Moon, Dave Mueller, Bonnie Baumetz I. COMMENTS FROM RESIDENTS ON THE STRIPING PROJECT PROPOSED FOR JEFFERSON ST. John Rodeberg commented on the revised proposal for striping of bike lanes on Jefferson St. with no parking proposed for the west side of Jefferson St. from Washington Ave. to 5th Ave. and no parking on the east side of Jefferson St. from 5th Ave. to Century Ave. He also commented on the concerns expressed by 4 residents on Jefferson explaining their concerns can be dealt with satisfactorily. John asked the Light Traffic Advisory Board to give a recommendation of support for the bike lane to the City Council. Ed Doring made a motion to recommend approval of the proposal, seconded by Lucille Smith the • motion carried unanimously. II. REVIEW THE BIKE/PED PATH TO CRAIG AVE. DISCUSSED ON JUNE 2ND Rick Larson commented on the informational meeting held on June 2nd and the emotions that surfaced. John Rodeberg stated SRF Consultants have been hired to review the route and will initiate suggestions as to the most appropriate placement of a route crossing Dale. SRF Consultants will be in Hutchinson to review their findings with the Board on August 5th at 5:00 p.m. M. REVIEW THE STANDARD AND POLICY REGARDING IN -LINE SKATING Dave Mueller distributed a draft ordinance created with input by the downtown business owners. He stated State Law is to ban bicycling and in -line skating on downtown sidewalks. Discussion followed on the draft. The Board asked for a better definition of "Downtown Business District' and to simplify the definition of "bicycle ". They also discussed Subdivision 2 to add permitting of walking bicycles on the downtown sidewalks. Dave will make the changes and bring the draft back to the board next month. He stated beginning next Spring there will be media coverage, education in the classrooms and signs to educate the community on the ordinance and also the crosswalk laws. Discussion followed on the crosswalk laws and Dave will contact the newspaper to do an article on the new ordinance, bike patrol and crosswalks. • In -line skates will follow the bicycle rules and regulations also. A (z) . Dave stated the Downtown Business owners will provide bike racks and better lighting in the back of their businesses. IV. OTHER ITEMS A. TOM GOTTFRIED PRESENTATION WELL BE ON AUGUST 11, 1997 Tom will be present on August 11, 1997, for a 45 minute presentation on transit. V. NEXT MEETING Tuesday, August 5th, 1997, 5:00 p.m. a special meeting with SRF Consulting. Monday, August 11, 1997, 5:30 p.m. regular Light Traffic Advisory Board. Agenda items will include: 1) Presentation by Mr. Tom Gottfried, 2) Review of SRF recommendations and 3) Ordinance review. VL ADJOURNMENT The meeting adjourned at 6:40 p.m. cc: Dolf Moon John Rodeberg • Dave Mueller Brenda Ewing U C M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Resolution Establishing Location of Traffic Control Devices DATE: August 7, 1997 The attached resolution officially establishes the location of traffic control required for the previously approved bike lane improvements. We also need to discuss the potential for creating a 4 -way stop at Oakland Avenue and Jefferson Street. This has been discussed in the past, and was in place during construction in the area. Since this route is heavily used by 3M traffic at shift time, and has a high accident rate (9 in 1996), Steve Madson and I would strongly recommend consideration of this traffic control device. • City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson,,VN 55350.3097 Hutchinson,.NN 55350 -2464 (320) 587 -5151 (320) 587 -2975 (320) 587 -2242 Fax (320) 2344240 Fax (320) 2344240 � —� Fax (320) 587 -6427 - Printed on recycled paper - RESOLUTION NO. 10872 • RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Director of Engineering/Public Works and the Police Chief agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locations as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF 14UTCHINSON: That the Council hereby establishes that a traffic control device known as a "NO PARKING" sign shall be erected at the following locations: 1. On the east side of Jefferson Street between Century Avenue SE and 5th Avenue SE 2. On the west side of Jefferson Street between 5th Avenue SE and Washington Avenue 3. On the south side of Linden Avenue SW between Dale Street and Lynn Road 4. On the east side of Dale Street between Jull Road and Linden Avenue • That the Council hereby establishes that a traffic control device known as a "BIICE LANE" sign shall be erected at the following locations: 1. On Roberts Road between Dale Street SW and School Road SW 2. On Jefferson Street between Century Avenue and Washington Avenue E 3. On Linden Avenue between Dale Street SW and Lynn Road 4. On Dale Street between Linden Avenue and Roberts Road SW Adopted this 12th day of August, 1997 by the City Council of Hutchinson, Minnesota. Mayor - Marlin Torgerson City Administrator - Gary D. Plotz • RTESOLUT�TRAFF ICTRAFCO 19RES • RESOLUTION NO. 1087 AUTHORIZING SUBSTITUTION OF PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MN WHEREAS, Citizens Bank & Trust Co. of Hutchinson, Minnesota, a city depository, has requested substitution of the following security under the collateral agreement with the City of Hutchinson: Pledge of: Fed Natl Mtg Association 11 -24 -99 $1,000,000.00 (cusip 31364BPYO) Release of: Freddie Mac Step Up 08 -04 -97 $ 500,000.00 ( cusip 313400vw0) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, • MINNESOTA: THAT the City Finance Director be authorized to release the requested securities. Adopted by the City Council this 12th day of August, 1997. Marlin Torgerson Mayor • ATTEST: Gary D. Plotz City Administrator RESOLUTION NO. 10851 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 11 /PROJECT NO. 97.29 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of North High Drive NW /TH 15 by construction of Sanitary Sewer Lift Station Upgrade and appurtenances. and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Juul Contracting Company of Hutchinson MN 555,586.00 PCS, Allied Mechanical Systems of Hutchinson MN $77,991.00 Great Western Corp. of Forest Lake MN $99,000.00 and whereas, it appears that Juul Contracting of Hutchinson, MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Juul Contracting Company of Hutchinson, MN, in the amount of $55,586.00, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the • deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 12th day of August, 1997 City Administrator Mayor • 4-6(3) PUBLICATION NO. • ORDINANCE NO. 97 -201 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY MAE A. JENSEN AND JULIE M. JENSEN TO AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2 (2),2(b) WHEREAS, Mae A. Jensen and Julie M. Jensen have filed a petition dated June 10, 1997, requesting that certain land, as legally described below: Lot five (5) of the Auditor's Plat of the West Half (W 12) of Section Thirty -two (32), Township One Hundred Seventeen (117), Range Twenty-nine (29) be annexed to the City of Hutchinson, and WHEREAS, Mae A. Jensen and Julie M. Jensen, represent that they are the sole owners of the property, that the property is unincorporated, abuts the limits of the City of Hutchinson, is not included within any other municipality, is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statutes 414.0325, and is approximately 28.56 acres in size. NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: SECTION 1. The City Council hereby determines and finds that the property abuts the municipality, that the area to be annexed is 60 acres or less, that the property is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statutes 414.0325, that the municipality has received a properly prepared Petition for Annexation from all of the owners of the property, and that the Petition complies with all of the provisions of Minnesota Statutes 414.033, Subdivision 2b. SECTION 2. The property is urban in nature or about to become so. SECTION 3. The corporate limits of the City of Hutchinson are hereby extended to include the Property and the same is hereby annexed to and included within the City of Hutchinson as if the property had originally been part thereof. SECTION 4. The City Administrator is directed to file certified copies of this ordinance with the Minnesota Municipal Board, Hutchinson Township, the McLeod County Auditor, and the Minnesota Secretary of State. SECTION 5. This ordinance takes effect upon its passage and publication and the filing of the certified copies as directed in Section 4 and approval of the Ordinance by the Minnesota Municipal Board. Adopted this 12th day of August, 1997. ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor u 4_//, ��) • PUBLICATION NO. ORDINANCE NO. 97 -202 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING DRAINAGE AND UTILITY EASEMENT LOCATED ON LOT 1, BLOCK 1, CAMPBELL LAKE ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: S ection I Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate the drainage and utility easement located on Lot 1, Block 1, Campbell Lake Addition. Se ction 2. That the drainage and utility easement to be vacated are described as follows: The southerly 15' of the 30' easement along the northerly line of Lot 1, Block 1, Campbell Lake Addition • Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 12th day of August, 1997. Marlin Torgerson Mayor ATTEST: Crary D. Plotz City Administrator • ORDINANCE NO. 97- 203, 2 N D SERIES PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING A FRANCHISE TO AL AND VIRGINIA KRAMER AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. Al and Virginia Kramer are the owner in fee simple of certain real estate located within the City of Hutchinson. Section 2. The owner of the above described property desires to secure from the City of Hutchinson an easement for access purposes and the City of Hutchinson is willing to grant said easement. Section 3. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to grant a franchise for said easement covering the following described real estate: That part of Washington Avenue, NORTH HALF HUTCHINSON, according to the recorded plat thereof, described as follows: Beginning at the southwest corner of Lot 6, Block 48, NORTH HALF HUTCHINSON; thence North 89 degrees 31 minutes 14 seconds East (assumed bearing) 82.00 feet along the south line of said Lot 6; thence South 0 degrees, 28 minutes 59 seconds East 0.76 feet; thence South 89 degrees 18 minutes 39 minutes West 82.00 feet; thence North 0 degrees 28 minutes 59 seconds West 1.06 feet to the point of • beginning. Section 4. This franchise is subject to the requirements of the Hutchinson City Charter and the franchise and associated easement shall expire twenty (20) years from the date of publication hereof. Franchisee shall not acquire, at any tire, rights as against the City by way of prescriptive easement, adverse possession or in any other manner. . Section 5. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 6. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this _ day of .1997. Marlin Torgerson, Mayor Attest: Gary D. Plotz City Administrator Published in the Hutchinson Leader: First reading: • Second reading: PROPOSAL FOR AUDIT SERVICES FOR THE CITY OF HUTCHINSON, MINNESOTA FOR THE YEARS DECEMBER 31, 1997, 1998 AND 1999 ,U 1 1 1 1VJ_I 1 L' RS 1.1.11 I,riilr,d 15d,h� L,�,o,.n,mr,,C l Z/ -G, n U LLP Certified Pwk Aaoun=w d Cmuisl 115 Fast Hickory Street Suite 302 P.O. Box 3166 Mar"[%MY 56002 -3166 Mayor and Council Members City of Hutchinson Hutchinson, Minnesota 55320 July 23, 1997 The following sets forth the engagement of our services for the certified audit of the accounts of the City of Hutchinson. We will audit the general purpose financial statements of the City of Hutchinson for the years ending December 31, 1997, 1998 and 1999 in accordance with generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our audit will include tests of the accounting records and other procedures we consider necessary to enable us to express an • opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. An audit includes ex aminin g, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is the risk that material errors, fraud, or other illegal acts may exist and not be detected by us. However, we will inform you of any material errors and any fraud that comes to our attention. We will also inform you of any other illegal acts that come to our attention, unless clearly inconsequential. We will perform the auditing services discussed above for the calendar years 1997, 1998 and 1999. If at any time during this period the Council is dissatisfied with our services for any reason whatsoever, our services may be terminated by so informing us. Our firm, however, shall be obligated at your continuing discretion to perform the audit services for the three -year period at the following fees: Audit Year Fee* 1997 $ 16 325 • 1 998 $ 16 810 1999 $ 17 315 507.625.2727 • Fex 507388.9139 City of Hutchinson July 23, 1497 Page Two • p LVN * Our fee for services quoted is a "not to exceed" fee. You will be billed at our normal per diem rates and in all cases will not exceed the schedule fees, which include out -of- pocket expenses. * Our fee is all inclusive. That is, includes the City audit, the Management Advisory Letter, and general consultation relating to the audit. Other services beyond the scope of the basic audit service might include a single audit (if required) and preparation of the Office of the State Auditor reporting forms. Estimated additional costs for the reporting forms would be $175. It is our belief that the proposed three -year audit engagement is in the best interest of the City of Hutchinson. With the assurance of a three -year engagement, our firm can provide the City with a fixed three -year fee schedule to facilitate the budgeting process. Further, our ability to provide meaningful assistance through our Management Advisory Letter will improve with each year of continued audit involvement. Abdo, Abdo, Eick & Meyers maintains offices in Owatonna, Mankato and Bloomington with a total professional staff of twenty-five accountants. Our firm utilizes an IBM computer system for serving client needs in the data processing field. This system has improved our ability to • audit clients who have computer systems and greatly extends our capacity for evaluating client computer programs -and identifying new applications for computer service. It is the policy of our firm to issue at the conclusion of each audit engagement, a Management Advisory Letter. As independent auditors, we are in a position to acquire a detailed knowledge of client financial and administrative procedures; the Advisory Letter serves to summarize our recommendations toward improving the accounting and administrative controls, strengthening financial structure and developing a more efficient business operation. Abdo, Abdo, Eick & Meyers recognizes that its most important product is prompt and effective service of the highest quality. We believe we can serve the City to its complete satisfaction and will apply the highest level of skills available in our firm to that end. Sincerely, ABDO, ABDO, EICK & MEYERS, L.L.P. Certified Public Accountants Y Kyle W. Meyers, CPA Mankato Office 10 HUTCHINSON HOCKEY ASSN. • City of Hutchinson FEE: � �tJ� APPLICATION FOR GAMBLING DEVICES LICENSE Approved by. Building Fire Application shall be submitted at Police least _ days prior, to the Gambling occasion I , James Lobeck AND I, Michael Bissen Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gambling in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending 1998 Sigma , res: 0 thorized Officer of Organization Designat d Ga bling Manager of organization A. The following is to be completed by the duly authorized officer • of the organization: 1. True Name: Lobeck James Conrad (last) (first) (middle) 2. Residence Address: 946 Osgood Ave Hutchinson MN 55350 (street) (city) (state) (zip) 3• Date of Birth: 7 -31 -48 4• Place of BirthM inneapolis, M N (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No x If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: Bissen Michael Joseph (last) (first) (middle) 2. Residence Address: 600 Roberts St. S.W. Hutchinson, MN 55350 (street) (city) (state) (zip) 3. Date of Birth: 9 -28 -54 4. Place of Birth: Mason City, IA • PAID (mo /day /year) (city /state) aUG 4 1997 City of Hutchinson —� • 5. Have you ever been convicted of any crime other than a traffic offense? Yes No X . If yes, explain 6. How long have you been a member of the organization? 6 yrs. 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used 'Jonny's Restaurant- Lou nge 2. Date or dates gambling devices will be used Tuesday through Satur (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From 11:00 A.M. To 1:00 A.M. P.M. P.M. 4. Maximum number of players One 5. Will prizes be paid in money or merchandise? Cash 6. Will refreshments be served during the time the gambling devices _will be used? Yes X No . If so, will a charge be made for such refreshments? Yes X NO Organization Information: 1. Address where regular meetings are held Hutchinson Fire Station 2. Day and time of meetings 2nd Wednesday monthly 7:30 p.m. 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes X No 4. How long has the organization been in existence? 24 yrs. 4a. How many members in the organization? 280 5. What is the purpose of the organization? Youth Hockey 6. Officers of the Organization: Name Address Title James Lobeck 946 Osgood Ave S.W. President Heidi Robb 1025 Sherwood Ave S.E. Treasurer Dorothy Prahl 408 Boulder St. S.W. Secretary 7. Give names of officers or any other persons paid for services to the organization: Name Address Title Michael Bissen 600 Roberts St. S.W. Gambling Manaver a . Organization Information: (Continued) 8. In -whose custody will organization records be kept? Name Michael Bissen Address 600 Roberts St. s.w. 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer N/A and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? Yes 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company Tri -State Ins. Co. of Minnesota 2. Address of bonding company P.O. Box 500 Luverne, MN 56156 3. Amount and duration of bond $10,000 _. 4. Application is hereby made for waiver of the bonding requirements. Yes No X I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gamblia g, and I will familiarize myse with the contents thereof. �eGm�.- � d ignature authorized officer of organization S cribed and sworn 199`7 1 �- Date: _ dbefore 1 7/31 aji,qtary pu FL ir�c rw S nature of No ar, o P C mmission expires n Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on N07ARY PUBLIC - MiNNESOTA My Comm EXPAJ -31,2000 ay of day of C M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Staff Communications DATE: August 7, 1997 Status of Assistant Public Works Director Position John Olson of Bloomington has contingently accepted the position of Assistant Public Works Director. This position replaces Doug Meier's position as Maintenance operations Supervisor, and also supplants some of the duties of the Planning/Public Works Coordinator position formerly held by Brenda Ewing. Mr. Olson was formerly the Finance Director fro Spicer, and is currently the Public Works Financial Analyst for the City of Orono. He has a very strong financial background, including a degree in Business Management, and several years of experience in Public Works • Administration. He is expected to start September 2, contingent on meeting the requirements of the City Policy. Status of Transportation Plan and Open House The Comprehensive Transportation Plan being completed by SRF Consulting in conjunction with Mn/DOT and McLeod County, is at a point where a Public Open House is proposed. The Consultant will discuss the information received so far, and will request feedback from the community. We will let the Council know when the Open House is scheduled. Discussion of City Staff Status at McLeod County Fair City staff has volunteered to provide street and site maintenance services at the McLeod County Fair for many years. The Fair Board has provided a limited number of passes in return for these services. City staff is concerned about increasing requests for service, and apparently reduced enumeration from the Fair Board. In addition, County Highway crews, and City and County Law Enforcement Officials, are apparently all being paid overtime for doing this work. The City Street and Park Departments have agreed to volunteer their services for this year, in specific areas where they are needed. However, both the County and City staff will be reviewing the cost and manpower needs of this service. With tight budgets and limited personnel, this service is taking a higher and higher toll on City and County workers. • City Center 111 Hassan Street SE Hutchinson, MN 55350.2522 (320) 587.5151 Fax (320) 2344240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350.3097 (320) 587 -2975 Fax (320) 2344240 Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (320) 587 -2242 Fax (320) 587 -6427 Printed on recycled paper - • MAIL BALLOT PROPOSAL " THE CITY OF HUTCHINSON SHALL USE A MAIL BALLOT REFERENDUM IN ANY AND ALL CITY REFERENDUM QUESTIONS WHATSOEVER, SO THAT THE APPROVAL OF A SIMPLE MAJORITY OF THE VOTES CAST ON THE QUESTION, IN A BALLOT QUESTION WILL REFLECT THE WILL OF THE PEOPLE. THE MAIL BALLOT REFERENDUM SHALL NOT BEGIN UNTIL EIGHT WEEKS FOLLOWING THE DATE OF THE CITY COUNCILS RECOMMENDATION ON SUCH A VOTE, SO AS TO ALLOW SUFFICIENT TIME FOR PUBLIC DISCUSSION AND DEBATE." NEW INFRASTRUCTURE AND BUSINESS DEVELOPMENT CAP PROPOSAL "THE CITY OF HUTCHINSON, THE HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION OR ANY CITY DEPARTMENT, AGENCY, COMMISSION, OR BOARD, SHALL TRANSFER OR USE NO CITY RESOURCES OVER $XXX XXX DOLLARS FOR THE FINANCING OF NEW BUSINESS OR NEW INFRASTRUCTURE DEVELOPMENTS OR PROJECTS WITHOUT THE • APPROVAL OF A SIMPLE MAJORITY OF THE VOTES CAST, ON THE QUESTION, IN A BALLOT QUESTION, PUT TO THE PUBLIC IN THE FORM OF A MAIL BALLOT REFERENDUM. CITY RESOURCES ARE DEFINED AS: TAX INCREMENT FINANCING, BONDS, LOANS, LAND PURCHASE OR PROCUREMENT, LAND OR SITE PREPARATION, INCLUDING NECESSARY INFRASTRUCTURE SUCH AS ROADS, PARKING DEVELOPMENT, SEWER, WATER, OR OTHER INFRASTRUCTURE DEVELOPMENT, GENERAL FUND EXPENDITURES, ENTERPRISE FUNDS, SALES TAX OR OTHER TAXES, DEFERRED PAYMENT, INTEREST FREE OR BELOW MARKET INTEREST RATE LOANS, THE DONATION OR BELOW MARKE VALUE SALE OF ANY CITY RESOURCES OR HOLDINGS OR ANY OTHER FREE OR BELOW COST CITY SERVICES. • HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 111 Hassan St. SE Hutchinson, Minnesota 55350 • (320) 234 -4251 • (320) 234 -4235 FAX: 320 - 234 -4240 EQUAL HOUSING OPPORTUNITY MEMORANDUM TO: Mayor and City Council FROM: Jean Ward, HRA Executive Director�'�� c�L MEMO RE: Approval of Adams Street Neighborhood Rehab Procedural Guide DATE: July 30, 1997 On July 18, 1997, the Department of Trade and Economic Development informed us that the Adams Street Neighborhood Rehab Project Procedural Guide has been approved and the contract conditions for the grant have been cleared. Enclosed, please find the Adams Street Neighborhood Rehab Project Procedural Guide. The Hutchinson HRA is asking for your approval and adoption of this Procedural Guide. • Upon your approval of the Procedural Guide, the Adams Street Project will commence. We currently have fifteen pre - applications on file at this time which appear eligible for further processing. Clearance requests for these applications have been submitted to the Historical Society after which housing inspections will be scheduled. The HRA projects twenty homes will be completed by December 1998. Finally, for your information, a Public Hearing will be required after implementation has begun to obtain citizen views and to respond to any questions regarding the program. This hearing is being tentatively planned for midway through implementation of the program. • O /t • RESOLUTION OF ADOPTION OF ADAMS STREET NEIGHBORHOOD REHABILITATION PROCEDURAL GUIDE Be it resolved that the City of Hutchinson hereby adopts the aforementioned Procedural Guide and all the conditions contained within the Guide for the Adams Street Neighborhood Rehabilitation Project. I hereby certify that this resolution was adopted by the City Council of the City of Hutchinson on SIGNED: Signature WITNESSED: Signature Title Date Title Date U • � 21 • CITY OF HUTCHINSON, MINNESOTA HOMEOWNER HOUSING REHABILITATION PROGRAM ADAMS STREET NEIGHBORHOOD PROCEDURAL GUIDE The City of Hutchinson through the rehabilitation program will provide assistance to eligible applicants for the rehabilitation of properties utilizing Small Cities Development Program funds. The methods of program distribution and eligibility criteria are incorporated in this procedural guide. There will be no discrimination of persons in the administration of the SCDP funds. No person or business will be denied services or not awarded a bid for project services due to their race, color, religion, sex, national origin, handicap or familial status. The Hutchinson Housing and Redevelopment Authority, on behalf of the City of Hutchinson has been appointed Project Administrator. ELIGIBLE PROPERTIES SCDP funds will be used to improve properties that meet the following criteria: A. The property must be situated in the Adams Street Housing Rehabilitation Project Area. The specific project boundaries are shown in Appendix A of this procedural Guide. • B. The property must be a homeowner occupied residential structure. C. The property to be improved must be a permanent structure. D. The property must be determined feasible for rehabilitation. No property that meets the definition, herein, as dilapidated may be rehabilitated through SCDP funds. E. The property to be rehabilitated must be considered suitable for rehab under local definition. The definition of what the City considers to be rehabitable is shown below: Rehabilitation is not remodeling. Remodeling is for convenience or cosmetic purposes. Rehabilitation deals with, in order of priority: (1) health issues and safety issues and (2) energy conservation, as well as certain long -term preservation of structures such as siding, roofs and foundations. Certain types of rehabilitation can be viewed as lack of maintenance or deferred maintenance. Other types of rehabilitation needs can be viewed as items that wear out or need replacements because of obsolescence. C� S -A • Rehabitable Building: A building is Rehabitable when it is structurally sound. To be rehabitable, a building should be vertically plumb within three degrees and shall have no significant rot on the majority of the floor joists, studs or rafters that are weight bearing. Foundations and basement walls shall not be deteriorated to the extent or so out of alignment that they do not adequately support the building and can not be corrected without complete replacement. Generally, if the improvement costs for a structure are 50% more than the County Assessor's Office market value, the dwelling may be deemed not suitable for rehabilitation. The City and the Housing and Redevelopment Authority, however, reserve the right to provide rehabilitation assistance under certain circumstances where improvements are in excess of 50% of market value. Such circumstances may include the following: • Additional costs to eliminate existing deficiencies that presently constitute an immediate threat to household health and safety. • Additional costs necessary to cover physical handicap accessibility improvements for existing occupants. It should be understood, however, in no event will the total rehabilitation costs necessary • to satisfactorily address the above circumstances(s) exceed 75% of the estimated market value of the structure. Examples of accessibility improvements could be the typical porch or back door, inside improvements including access from living room to an upstairs bedroom and /or bathroom, etc. In addition to the aforementioned 75% restriction, the City /HRA would be placing the following two restrictions as to the use of SCDP funds: 1. A cap or maximum rehabilitation cost for a single family home in the amount of $30,000 2. The structure, of course, would have to be rehabitable and not fall into the category of "dilapidated ". A dilapidated unit is beyond feasible repair. It is a substandard unit with serious defects; a dilapidated unit fails to meet a majority of local standards and rehabilitation is neither practical or economically feasible. F. The property must be occupied by low /moderate income households as defined herein upon completion of the improvements. G. Property that is rehabilitated under this program will meet the Generally accepted • Community Standards inclusive of the Minnesota Energy Efficiency Standards. H. No property located within a floodplain will be rehabilitated under this program. VA • I. No property may receive SCDP rehabilitation project funds if the property has real estate taxes due and payable. J. No property may receive SCDP rehabilitation project funds unless the building is insured. ELIGIBLE IMPROVEMENTS Improvements made with SCDP funds shall satisfy the following requirements: A. Health and safety needs and concerns within the housing units to be rehabilitated will always be considered the top priority for funding using SCDP funds. B. Each improvement must be a permanent general improvement. Permanent general improvements shall include alteration, renovation or repairs upon and in connection with existing structures, which correct defects and deficiencies in the property affecting directly the safety, habitability, energy consumption, or aesthetics of the property. C. Upon completion of the improvements, the structure must comply with the Generally accepted Community Standards inclusive of the Minnesota Energy Efficiency Standards appended thereto and existing HUD Section 8 Housing Quality Standards. • D. If the structure has been determined historically significant by the Minnesota Historical Society, plans for exterior improvements to the structure must be reviewed and commented on by the Minnesota Historical Society. Buildings participating in the program and constructed prior to 1950 will be evaluated in accordance with the guidelines received from the Minnesota Historical Society, E. Each improvement must be made in compliance with 0 applicable health, fire prevention, and building codes, provided, however, that no application shall be denied solely because the improvement will not bring such property into full compliance with these codes. F. No SCDP funds shall be used in whole or in part for the purpose of refinancing or paying off an existing indebtedness. All such funds must be used to finance improvements begun after application for such funds. INELIGIBLE COSTS The following fist of items are examples of what can not be funded with SCDP funds as part of the rehabilitation program. Ineligible improvements include, but are not limited to: 1. Air conditioning • Central, new installation. • • Room air conditioning. 2. Landscaping. 3. Fireplaces. 3 • 4. New construction. 5. Wind generation devices. 6. Window/Door coverings: blinds, curtains, drapes, shades. 7. Odt buildings, including sheds, utility buildings, barns, silos, new garages, etc. 8. Wood burning stoves. 9. Heat systems located outside the structure. 10. Recreational or entertainment facilities including swimming pools, tennis courts, saunas, decks and patios. 11. Assessments for public improvements. 12. Improvements begun before the date of the program application. 13. Other items deemed not appropriate to the program. ELIGIBLE RECIPIENTS A. The recipients must individually or in the aggregate have at least (1) a life estate or (2) a one -third interest in the fee title or (3) a one -third interest as purchaser in a contract for deed with respect to the structure to be improved. B. All individuals having an ownership interest in such structure must join in the application- In the event of a life estate, at least one -third of the said parties must join in the application. • C. The housing rehabilitation program is designed to be of 100 percent benefit to households of low to moderate incomes. This will be achieved by following the gross income limits as set by the Department of Housing and Urban Development for the Section 8 Existing Housing Program. The 1996 income limits as adjusted for fancily size are listed below. These limits shall be adjusted periodically upon HUD notification of income revisions. Household Size Household Income 1 $23,600 2 $26,950 3 $30,300 4 $33,700 5 $36,350 6 $39,050 7 $41,750 8 $44,450 D. Eligible recipients for housing rehab must have household incomes that do not exceed the above HUD Section 8 income guidelines. E. Income for the purpose of this rehabilitation program shall be defined as gross annual income including salary, commissions, bonuses, interest, dividends, tips, capital gains or sale of securities, annuities, pensions, rental property income (adjusted as allowed by the • IRS), partnerships, estate or trust income, child support, alimony, social security, aid for families with dependent children and miscellaneous income. Gross annual income from self employment shall be deemed to be the net profit from said self employment, as 4 declared by the applicant in Schedule C, F or E, Part III, as appropriate, of the United States Internal Revenue Service Form 1040, or any other such schedule as may be hereafter promulgated, but including all depreciation as income. F. All income shall be verified in writing. The following examples listed below are considered acceptable. 1. An income verification sheet that is signed by a third party at the source of income. 2. The previous two years tax returns shall be used for those applicants who are self - employed or having variable incomes. 3. Signed third party verifications from banks, savings and loans, insurance companies, etc. G. There will be no asset limitation associated with the SCDP loans. H. No member of the governing body of the locality and no official, employee or agent of the local government or program administrator, who exercises policy, decision - making functions or responsibilities in connection with the planning and implementation of the Housing Rehabilitation Program shall directly or indirectly benefit from this program. • IMPROVEMENT PRIORITIES The main and foremost improvement priority for this rehabilitation program is directed to the health/safety of project residents. The priorities are as follows: Priority No. 1 Health and safety improvements are the primary emphasis of the rehabilitation efforts to be conducted in the project area. The improvements are risks to the occupants of a household. As such, they are mandatory requirements. These improvements are as follows in their sub- categorical ranking: 1. Fire detection/safe and obstructed egress 2. Electrical code violations 3. Surface impermeability to weather, water and rodents 4. Plumbing violations/deficiencies 5. Adequate and sanitary food preparation areas 6-* Lead based paint abatement in a home built prior to 1978 with peeling or chipping paint, both interior and exterior, of households with children under the age of 6. 7. Accessibility modifications for physically handicapped household member(s). • *At the time of the owner - occupant's application, each applicant will receive a Lead Based Paint Warning information and sign off that they have read and understand the literature. At the time of the property inspection, evidence of chipping and peeling paint will be noted and M • addressed in the bidding process so that Lead Based Paint Housing Quality Standards are met. The specifications and scope of work related to painting include provisions that do not allow the use of lead base paint on any rehabilitation project. The property will be inspected for defective paint surfaces and will be identified on the inspection report and corrected as part of the project. Priority No. 2 Energy improvements are also a primary improvement to be conducted in conjunction with health and safety improvements. Improvement priorities are based upon the improvement's estimated energy cost savings per year that will be provided to the household after rehab. * 1. Furnace replacement 2. Attic insulation 3. Wall insulation 4. Storm doors 5. Storm Windows 6. Rim joist insulation 7. Door /window weather - stripping *Furnace replacement could, very well, be placed as a No. 1 Priority depending upon the nature and severity of the existing defects. If it is deemed to be a threat to health/safety of the housing occupants, it will receive a No. 1 Priority. Priority _No. 3 Basic housing quality components are secondary improvements to be conducted after the health/safety and energy improvements are addressed. These improvements are generally deferred maintenance items and major improvements which will need attention to the immediate future, but which are functional at the present time. They include items such as the following: *I- Roofing could be a No. 2 Priority depending upon the nature and severity of the project. 2. Painting 3. Window replacement APPLICATION AND APPLICATION SELECTION The City /HRA will not be approving applications from homeowners on a first come first served basis Rather, the HRA will be approving applications based upon a RATING SYSTEM which primarily focuses on HEALTH/SAFETY deficiencies associated with owner - occupant single family homes. The rating system is based upon a point scoring device which awards points determined by the number of "yes" responses answered by the homeowner on health/safety questionnaire. The questionnaire has twelve specific questions that will help • homeowners to identify potential health/safety deficiencies in their home. Each "yes" response will be awarded one point, therefore, each application will be assigned a score of zero to twelve points. Applications will then be ranked first by score, then by date and time of application. Those applications having scores of twelve would be accepted for processing first, followed by ten, nine, etc., until SCDP funds are exhausted. The following questions have been devised for ranking purposes: 1. Do you need additional smoke detectors per City code? (One in each sleeping area, on each level and furnace room. If your furnace is in an unfinished basement, only one detector is needed in the basement.) Does your home need safe and unobstructed fire exists. All windows and doors should be operable and free from any blockage. Windows in sleeping areas should be of size to allow a fully suited fireman passage. 2. Do you have any knob and tube type wiring in your home? 3. Are you having trouble with your fuses blowing or is your electrical service under 100 amps and/or fuse serviced? 4. Do you need ground fault interrupter outlets? (Are required in all bathrooms, within six feet of kitchen sinks, in laundry area and in outside outlets. 5. Is your roof leaking? 6. Do you have any leaking water or sewer pipes and is your plumbing properly When applicant homeowners have been selected on the basis of the aforementioned RATING SYSTEM, the following levels of funding assistance will be utilized by the HRA: PROJECT FUNDING LEVEL NO. 1 - VERY LOW INCOME - 50% of Median Area Income or Less 100% Deferred SCDP Loan - Forgiven after 10 years, as long as home remains • principal residence of the recipient. vented? • 7. Do you need to update/replace heating equipment so that it is free from cracks, and capable of providing adequate heat to all rooms used for living? 8. Is your furnace properly vented to the chimney and is there a six inch fresh air intake? 9. Is your chimney in need of repair ? (i.e. cracking, obstructed or in need of a new liner) 10. Is your foundation showing signs of deterioration resulting in substantial settling or cracking? 11. Do you have children age six or under in the household, and is there evidence of interior or exterior chipped or peeling paint that may be lead based? (Painting done prior to 1978). See enclosed lead based paint brochure for additional information. 12. Do modifications need to be made to your home for accessibility that will increase the ability of a physically handicapped person to function in the home setting? When applicant homeowners have been selected on the basis of the aforementioned RATING SYSTEM, the following levels of funding assistance will be utilized by the HRA: PROJECT FUNDING LEVEL NO. 1 - VERY LOW INCOME - 50% of Median Area Income or Less 100% Deferred SCDP Loan - Forgiven after 10 years, as long as home remains • principal residence of the recipient. • LEVEL NO. 2 - LOW INCOME - 50% - 65% of Median Area Income 80% Deferred SCDP Loan 10 Year Term - 20% Owner Match* LEVEL NO. 3 - LOW INCOME - 65% - 80% of Median Area Income 70% Deferred SCDP Loan 10 Year Term - 30% Owner Match* The following repayment schedule applies to all three levels, if the recipient sells or vacates the home: 0 - 1 Years 100% Repayment 5 - 6 Years 50% Repayment 1 - 2 Years 90% Repayment 6 - 7 Years 40% Repayment 2 - 3 Years 80% Repayment 7 - 8 Years 30% Repayment 3 - 4 Years 70% Repayment 8 - 9 Years 20% Repayment 4 - 5 Years 60% Repayment 9 - 10 Years 10% Repayment $24,625 $30,300 10 Years Forgiven * If a Level No.2 or Level No.3 applicant cannot obtain the required owner match and has received two written denials from participating lenders, the HRA Board reserves the right to determine if the applicant may receive a 100% SCDP loan. • HUD Section 8 Guidelines will be used to determine the LMI Status of the program applicants as follows (Income cannot exceed figure under each level according to family size): Family Size Level No. l Level No. 2 Level No. 3 1 $14,750 $19,175 $23,600 2 $16,850 $21,900 $26,950 3 $18,950 $24,625 $30,300 4 $21,050 $27,375 $33,700 5 $22,750 $29,550 $36,350 6 $24,400 $31,725 $39,050 7 $26,100 $33,925 $41,750 8+ $27,800 $36,125 $44,450 Non -SCDP financing shall be funds or financing received from private lenders, weatherization programs, MHFA rehabilitation loan program funds, community action agency funds, RD grant/loan funds, MHFA energy loan funds or any combination of these and other sources of financing or funding. The use of Non -SCDP financing will help promote cost effective use of SCDP funds. • 1. Coordination of available "Program Funds" will be done by the HRA. M • 2. The decision as to which Non -SCDP funds may be available, will be based on each applicant's individual financial situation and the requirements of the Non -SCDP funding source. The owner must agree to have all Non -SCDP funds for the rehabilitation work deposited in an escrow account controlled by the project administrator for disbursements to the contractor when the work is satisfactorily completed. Withdrawals can be made only upon written authorization from both the property owner and the Project Administrator. REPAYMENT OF SCDP FUNDS A. SCDP Deferred Loan/Grants shall be secured by a repayment agreement. B. In the case of the deferred loan/grant, all persons who signed the application for a deferred loan/grant must enter into an agreement with the City of Hutchinson for repayment of the loan/grant. The agreement shall provide that: In the event that the improved property is sold, transferred or otherwise conveyed within ten years from the date upon which the application was approved, the recipient shall repay all or a portion of such SCDP deferred loan/grant in accordance with the schedule below: • L Level No I - Vea Low Income - 100% Deferred Level No. 2 - Low Income - 80% Deferred - 20% Owner Match - Prorated Level No. 3 - Low Income - 70% Deferred - 30% Owner Match - Prorated If recipient sells or vacates the home the repayment terms are as follows: 0 - 1 Years 100% Repayment 1 - 2 Years 90% Repayment 2 - 3 Years 80% Repayment 3 - 4 Years 70% Repayment 4 - 5 Years 60% Repayment 5 - 6 Years 6 - 7 Years 7 - 8 Years 8 - 9 Years 9 - 10 Years 10 Years 50% Repayment 40% Repayment 30% Repayment 20% Repayment 10% Repayment Forgiven 2. That deferred loan/grant funds due upon sale of the property prior to the official close -out of the grant shall be paid directly to City of Hutchinson, to be used for further rehabilitation projects and shall be deducted from the draw down requests as required by DTED. • 3. That deferred loan/grant funds due upon sale of property after the official close- out of the grant shall be paid directly to the City of Hutchinson. 0 • 4. The repayment agreement shall be subordinate to funds provided by private lending institutions and other leveraging sources- 5.1 That if the SCDP funds are used for purposes other than an eligible improvement upon an eligible property, or if the application is found to contain a material misstatement of fact, then the recipient of the deferred loan/grant shall be liable for 100 percent repayment of the deferred loan/grant. 6. That the recipient of a deferred loan/grant shall be required to notify the City of Hutchinson immediately upon the sale, transfer or conveyance of the improved property. 7. That if the recipient would change residence and the improved property would become rental property, the recipient would be obligated to pay the deferred loan/grant in full at that time. C. SCDP deferred loans/grants shall be secured by a mortgage. MARKETING A. The program administrator, on behalf of the City of Hutchinson, will conduct outreach in the targeted area and will solicit applications for the Adams Street Neighborhood Housing • Rehabilitation Program utilizing the below listed methods as necessary and /or appropriate: 1. Issue press releases advertising community meetings regarding project both to local print and broadcast media. 2. Direct mail program information to the homeowners in the target area, if necessary, to generate additional applicants. 3. Develop posters and brochures and post them in prominent areas in the community. 4. Place program flyers door to door in project area. INSPECTION OF PROPERTY A. Once an applicant has been determined eligible for SCDP funds: Property inspection will be conducted by the HRA Housing Inspector. 2. The Housing Inspector wilt determine the work necessary to bring the property into compliance with: • a. Generally Accepted Community Standards b. Minnesota Energy Efficiency Standards as is practical 10 • C. Other standards as required by the Grant Agreement 3.' The Housing Inspector will then prepare a Scope of Work (work write -up) that will rectify violations to the housing standards, and local codes. Any ineligible cost that is done during the rehabilitation process shall be paid for by the owner, over and above what the SCDP funds are being used for. The Scope of Work shall contain the following: a. Instructions to the bidder b. Bid proposal C. Program warranties d. General conditions e. Special conditions f Diagrams and layouts as appropriate or needed REHAB LOAN REVIEW PROCEDURE • A. Each individual rehabilitation project will be presented to the HRA Loan Review Committee or designee for approval after eligibility requirements have been investigated, the property has been inspected, work write -ups have been completed, bidding process is complete, project cost has been determined and, if necessary, outside financing for owner match secured. The HRA Loan Review Committee or designee will be presented with a Project Presentation Form that will discuss the project, but not divulge any information that would violate privacy requirements. The Project Presentation Form is attached to the back of the procedural guide. B. After approval by the HRA Loan Review Committee or designee, a date for loan closing shall be set. If the project fails to meet an eligibility requirement or is not approved by the HRA Loan Review Committee, the applicant shall be informed in writing by the Housing Rehabilitation Loan Coordinator within ten working days and shall be informed of the appeal process. At the time of loan closing, the owner match will be required and put into an escrow account. C. The HRA Loan Review Committee, or designee, will sign the Project Presentations form. ELIGIBLE CONTRACTORS AND BIDDING PROCEDURES A. All contractors participating in the Small Cities Development Program must have on file at the HRA office, a contractor's application and must be licensed by the state. The contractor will be responsible for securing insurance of the amounts specified on the application form. 11 • B. The contract is between the applicant and the contractor. The applicant will be provided a list of the HRA approved contractors to choose from. However, an applicant is free to choose any contractor whom the applicant may desire. C. In order for a contractor who is not approved by the HRA to be awarded a contract, the contractor must furnish the HRA a Certificate of Insurance, Contractor's License Number and must complete a contractor application. Upon doing so, the contractor may be awarded a contract. D. Contractors will be allowed to bid on any and all rehabilitation projects. However, no single contractor will be allowed to work on more than three rehabilitation projects at one time. E. The contract shall be awarded to the lowest base bid unless one of the following circumstances occurs: 1. The bid is determined to be unrealistically low by the HRA and the contractor agrees to withdraw the bid. 2. The contractor has failed to follow the procedures as outlined in the instructions to the bidders. 3. The homeowner does not want the low contractor to perform the work and agrees to pay the difference between the lowest bid and the preferred contractor's bid. 4. There appears to have been collusion between two or more contractors in which case all bids under question will be thrown out and different contractors solicited for bids. 5. The contractor fails to bid according to the specifications and it proves impossible to compare that contractor's bid with the other contractor bids. F. A minimum of two bids shall be solicited for each improvement project. Bidding shall be done on a general contractor basis, unless under certain cases, it will be a significant cost benefit to the homeowner to bid out the individual projects separately. This decision will be made by the HRA Housing Rehabilitation Coordinator. G. The HRA will periodically do press releases about the project to encourage contractor participation. Encouragement of women and minority -owned business to participate will be included in the press releases. H. All portions of the work must be performed by a contractor. 0 12 • BID SUMMATION AND FINANCIAL PACKAGING A. Bids will be presented to the property owner. B. Upon acceptance of a bid by an applicant, the HRA will, working with the property owner, package the project according to: 1. Eligibility of the property owner 2. Availability of Non -SCDP program funds 3. Other available funds, and 4. The appropriate level of SCDP funding C. The loan package shall include: 1. The applicant's household composition 2. Applicant's gross income 3. Estimated market value of the property • 4. Property location 5. Applicant's equity in the property 6. Proposed rehabilitation activities 7. SCDP funding requested S. Other funding to be used in the project D. The necessary repayment agreements, mortgage and other legal necessary documentation are prepared by the HRA Housing Rehabilitation Coordinator. E. A mortgage shall be placed on the property for the full amount of the SCDP dollars spent on the project. F. The property owner shall be responsible for paying the recording fee of the mortgage. G. Closing will then take place with the property owner and other appropriate parties to the closing. • H. Three days after closing the HRA will issue a Notice to Proceed to the accepted contractor(s). 13 • CONTRACT PERFORMANCE A. The Notice to Proceed allows the contractor 90 days to complete the contract except under the following conditions: 1. The work is weather dependent and weather conditions have not allowed the completion of the work. 2. The Notice to Proceed is issued too late in the building season to allow weather dependent work to be completed on time. 3. The homeowner preferred contractor is too heavily committed to perform the work within the allotted time and informs the homeowner and the HRA that he/she is to heavily committed and a work schedule is established which is acceptable to the homeowner, the HRA and the contractor. 4. Unforeseen difficulties develop with the approved work and force a delay. B. Interim inspections will be performed by the HRA to monitor work progress and quality of workmanship. C. Change orders to the contract: • 1. Require the signatures of the: a. Homeowner b. Contractor c. HRA Housing Rehabilitation Coordinator d. The Housing Inspector, and e. The Project Director 2. Will be allowed only for the following reasons: a. To rectify hidden deficiencies that are discovered once the work has begun b. To change a specification due to unforeseen difficulties arising after the work has begun C. To address a deficiency that was inadvertently dropped from the project during project packaging • D. If a dispute arises between a property owner and a contractor, the HRA Housing Rehabilitation Coordinator will attempt to find a means of resolving the dispute. If a 14 • solution cannot be found, either party may then appeal the HRA Loan Review Committee and the Project Director- their decision will be final. E. A' contractor's contract may be terminated by the HRA Housing Rehabilitation Coordinator and the Project Director for any of the following reasons: 1. Poor work performance on the job site and the demonstrated inability to rectify the poor workmanship. The cost of repairing poor workmanship shall be deducted from any amount owed to the initial contractor for work completed. 2. Causing undue damages to a homeowner's property and the inability or unwillingness to correct the damages. The cost of repairing the damages will be deducted from any money owed the contractor for work already completed. 3. The contractor lacks sufficient insurance coverage. 4. The inability of the contractor to perform the work within the allotted time. 5. Unreconcilable and unreasonable differences between the contractor and the property owner. 6. The contractor requests to be removed from the contract. There will be no penalty • associated with this request as long as the request is made within 30 days of receiving the Notice to Proceed. 7. Contractors who are removed from a contract shall be removed from the approved contractor's list and shall be prohibited from being awarded any contracts with this program until such time as the problem has been corrected and HRA might reinstate their approved status. PAYMENT A_ All contractors will agree to the payment schedule contained within the contractor's application which is as follows: No pre - payments are allowed for any reason. 2. Partial payments will be allowed only for completed portions of the project. 3. Payments will be made only after the work is completed according to the specifications contained within the Scope of Work and meets with the approval of the applicant and the HRA after inspection. • 4. Payments will be made only upon presentation of the following documents: a. Billing statement 15 • b. Lien waiver C. Sworn Construction statement d. Completion Certificate PROJECT FILES A. The Housing Rehab Coordinator shall maintain files on each applicant throughout the duration of the project. Those files shall include the following: Section A - File Checklist 1. Homeowner Application 2. Property Presentation Form/Approved by Rehab Committee 3. Replacement Cost Worksheet 4. Eligibility Verification • 5. Income Verification Form a. Employment Verification b. Second Employment Verification C. Self - employment Income d. Bank Verification e. Ul/General Assistance f. AFDC Grant Verification g. Social Security Verification h. Pension/Retirement Verification 6. Historical Society Clearance 7. Property Tax Verification 8. Title Verification Form 9. Property Insurance Verification 10. Lead Based Paint Receipt/Photo Release Form 11. Privacy Act Release Form • 12. Property Owner Conditions 13. Property Inspection Completed 16 • 14. Heartland Pre- application 13. Heartland Income Eligible/Not Eligible 7. 8. • 9. 10 Se Section B - File Checklist 1. Change Orders (if applicable) 2. Specifications for Rehabilitation (Notice to Bid) 3. Notice to Proceed 4. Contractor/Property Owner Agreement/Property Owner Conditions 5. Certificate of Contractor Insurance 6. Contractor Award Notice Contractor Non -Award Notice Proposal Form/Bid Specification Copies of Proposals Received Bid Tabulation -tion C - File Checklist 1. SCDP Deferred Loan Repayment Agreement/Note 2. SCDP Mortgage 3. Work Program (if applicable) 4. Documentation of Non -SCDP Finances (if applicable) Section D - File Checklist 1. Drawdown Form/Lien Waiver 2. Improvement Certificate Section E - File Checklist • 1. Owner Evaluation 2. Completion Certificate 17 • B. Copies of forms as appropriate are appended. C. HRA at its option, may accept documentation and verification from other agencies working with the same applicant. Other agencies at this time are: 1. MHFA 2. Heartland 3. Rural Development APPEALS A If an applicantlproperty owner's application is denied for any reason or is dissatisfied with the level of assistance received, the following procedure is to allow for a standardized appeal/complaint process for all applicants of the Small Cities Development Program. B. In the event of denial or a complaint, the applicant/complaint: Will be informed of the appeal process. 2. Will be given a copy of the appeal process. • 3. Will be given a written notice clearly stating under what condition that the application was denied. C. The applicant who wishes to appeal the denial of benfits must submit their appeal within 14 days of receipt of denial either orally or in writing to the Housing Rehab Loan Coordinator. That appeal must state: I . The reason(s) for the appeal. 2. Information that the applicant believes is pertinent to the appeal. D. If the applicant is not satisfied with the decision of the Housing Rehab Coordinator, an appeal may made in writing to the Project Director within 14 days of decision by the Housing Rehab Coordinator. The Project Director shall review all written appeals with the HRA Loan Review Committee. E. Further appeal may be made to the HRA Loan Review Committee by appearing in person before the committee. The Project Director shall respond to the applicant in writing within 15 working days of appearing before the committee: 1. The results of the review • 2. An explanation of the findings 3. The next step the applicant can take if not satisfied with the response IV G. If the applicant is denied assistance by the HRA Loan Review Committee, final appeal may be made to: Minnesota Department of Trade and Economic Development 500 metro Square 121 East Seventh Place St. Paul, MN 55116 GENERAL CONDITIONS A No project may be started until: 1. Grant dollars are made available 2. The program is officially up and running • 3. The application process has been approved 4. HRA has issued a Notice to Proceed B. Any work done on a project prior to these steps will mean that part of the project is ineligible for funding. C. The proceeds received from the repayment of Rehabilitation loans originated SCDP funds will go toward establishing a revolving loan fund to provide funds for rehabilitation projects on an ongoing basis. A These procedural guidelines may be amended in whole or in part or supplemented by the Hutchinson Housing and Redevelopment Authority as deemed appropriate and /or needed and will be effective on the date of issue, and as long as DTED gives its approval. Uproced2.gui • 19 C MEMORANDUM July 31, 1997 TO: Mayor and Council FROM: Gary Plotz, City Administrator SUBJECT: COALITION OF GREATER MN CITIES I have surveyed all of the directors and the unanim recommendation is not belong to the Coalition in 1998, considering budget constraints. • Senator Steve Dille suggested passing on it for 1998, and reconsidering the Coalition in 1999. At this time, I do not know how Representative Ness feels, however I have requested that he contact Ken Merrill. Ken may have something to add at the Council meeting in my absence. • City Center Parks & Recreation Police Services 111 Hassan Street SE 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (320) 587 -5151 (320) 587 -2975 (320) 587.2242 Fax (320) 2344240 Fax (320) 2344240 YYY Fax (320) 587.6427 - Printed on recycled paper - • CITY OF HUTCHINSON EMERGENCY MANAGEMENT SERVICES TACTICAL OPERATIONS CENTER PROJECT Project Description: To purchase and renovate a 1989 Ford El Dorado Bus (VIN 1 FDKE37M9KHB59331) into a Tactical Operations Center for use by public safety response agencies in the City of Hutchinson. Project Need: The City of Hutchinson is currently using a renovated school bus as the tactical operations center. The bus was purchased in 1991 from local donations. At the time of purchase, the bus had over 250,000 miles. The vehicle is now experiencing transmission problems which will cost more to repair than the vehicle is worth. Additionally, the vehicle does not have adequate space to conduct tactical field oper- ations which emergency management services has been called upon • to perform in the past few months. Project Cost: The cost of purchasing and renovating the 1989 Ford El Dorado Bus is as follows: PURCHASE OF VEHICLE $7,854.37 EXTERIOR REPAIR AND GRAPHICS $1,200.00 RADIO & TELEPHONE INSTALLATION $1,250.00 ELECTRICAL WIRING $2,000.00 INTERIOR MODIFICATIONS $4,000.00 TOTAL PROJECT COST $16,304.37 Project Information: This unit will replace an outdated vehicle which is in poor mechanical condition. The new unit will have factory installed heating and air conditioning and is powered with a diesel engine which will allow for extended periods of idling without damage to the engine. This unit will be available to all public safety agencies (fire, ems, police, public works, etc) to provide communications and necessary planning area to manage a major emergency in our community. This unit will also provide the necessary transport capabilities for the police special response team and mobile • trauma kits for the hospital. • CITY OF HUTCHINSON MEMO Finance Department August 8, 1997 kVOM .tI?M0 Aff- OPO • 1 1= 5 54 ow WUM 4 0 � .qRx A request has been received from John Rodeberg to increase the spending for 1997 on road construction in the cemetery. The budget for 1997 contained $6,000 for this purpose. The request is to increase this amount to $13,000. Funding would come from the perpetual care fund. • The city council is asked to consider and approve this request for additional funding for 1997. F. \D \MM"12.NPD • r-_vI C, • • TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Property Acquisition for Improvement Projects 5th Avenue SE Bridge and Roadway Improvements North - Central Trunk Sanitary Sewer DATE: August 7, 1997 5th Avenue SE Attached please find a memorandum to City Attorney Barry Anderson detailing properties needing to be acquired for construction of the 5th Avenue Bridge and Roadway project. Estimated purchase prices are based on an appraisal completed two years ago for similar industrial property. An inflation factor has been figured in. A new appraisal is being completed by the City, and will be used to verify the value of the taking. In addition to these properties, we will need to purchase crossing/property rights from Dakota Rail. This area is 9631.5 square feet, which at $0.61 /SF is $5,875.22. However, 4,944.4 SF of phis area is originally platted street right -of -way. If this does not need,to be purchased, the area would be 4,687.1 SF ($2,859.13). North - Central Sanitary Sewer Trunk The site previously owned by Hormel on TH 7 West has been purchased by Brent Reiner. It is proposed that the City acquire 20' of easement from this property, and E&T Contracting's property to the west to allow for future construction of the North - Central Trunk Sanitary Sewer. Since a 10' easement is normally given in commercial areas, and easement values are less than outright purchase values, it is proposed to purchase 10' from each property owner. At $.61 /SF this sum would be $1,230 for the Reiner property and $1,900 for the E &T parcel. Action We would like the Council to approve acquisition of these properties for improvement project purposes. The acquisition will be funded through improvement bonds for the projects. A verification of "Right -of- -Way" purchase certificate will also be required for 5th Avenue SE. City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587 -5151 Fax(320)234.4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (320) 587 -2975 Far (320) 234.4240 Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 P J� (320) 587.2242 /2F Fax (320) 587.6427 - Printed on recycled paper - M E M O R A N TO: Barry Anderson, City Attorney FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Right -of -Way Acquisition for 5th Avenue SE DATE: August 4, 1997 We need to obtain the right -of -way for 5th Avenue SE ASAP as based on surveys completed by Pellinen Land Surveying. This is proposed to be platted as "City of Hutchinson Street Right -of -Way Plat No. 3. All properties needed for the right -of -way except for the following are owned by the City. The value per square foot is based on valuations completed for the Leonard Miller property, McGowan Manufacturing and Consolidated Freightways. The 1995 value was determined to be $0.55 /square foot. Based on a 5% increase per year, this would relate to a 1997 rate of $0.61 /square foot. • Proper EM O wner Acquisition Total Value Auditor's Plat of the west half of Sec. 5, T116N, R29W Lot 9 ? Goebel Fixtures 6663.0 SF $4,064.43 Lot 10 (Ranch Avenue) ? Goebel Fixtures 1100.1 SF $ 671.06 Lot 1 I ? Goebel Fixtures 2987.9 SF $1,822.62 Swanson's Subdivision in Hutchinson Industrial District Lot 3 05- 116-29 -05 -0031 Allied Mechanical 2406.8 SF $1,468.15 Lot 4 05- 116-29- 05 -003o Dick McClure 165.2 $100.77 First Addition to Hutchinson Industrial District Lot 2 05- 116-29 -05 -0070 Hutch. Telephone 264.6 $161.41 I understand that James Robinson will be completing an appraisal for HCDC on the Goebel property. Based on that, I would recommend that these numbers be revised. I need these property owners to agree to sell (with documentation) ASAP in order to set a date for the 5th Avenue SE Bridge and Roadway project. Please let me know what it will take to complete this work within the next 2 weeks!!! i s City Center Parks & Recreation Police Services 111 Hassan Street SE' 900 Harrington Street SW 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (320) 587 -5151 (320) 587 -2975 �j (320) 587 -2242 Far (320) 234-4240 Fax (320) 234-4240 X — E, Fax (320) 587 -6427 Printed on recycled paper - 0 • n U FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: August 8, 1997 SUBJECT: Letting No. 3/Project No. 97 -08 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. cc: Cal Rice - Engineering Department File: L3/97 -08 ? -E (-1) TO: Mayor and City Council 97 -08: 5th Avenue SE by construction of storm sewer, watermain and services, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, 49 PUBLICATION NO. 5075 NOTICE OF HEARING ON PROPOSED IMPROVEMENT LETTING NO. 3 PROJECT NO. 97 -08 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 P.M. on the 26th day of August, 1997, to consider the making of an improvement of: 97 -08: 5th Avenue SE by construction of storm sewer, watermain and services, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk and appurtenances;, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which property owners shall • receive mailed notice. The estimated City Cost of said improvement is $114,000.00, with an Assessable Cost of $110,000.00, and an estimate State Cost of $280,000.00, for the total estimated cost of $504,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: August 12, 1997 City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, AUGUST • 14TH, 1997 AND THURSDAY, AUGUST 21ST, 1997. zL- • RESOLUTION NO. 10875 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO.3 PROJECT NO. 97 -08 WHEREAS, it is proposed to improve: 97 -08: 5th Avenue SE by construction of storm sewer, watermain and services, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk and appurtenances;, WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE PT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 12th day of August, 1997 • City Administrator is Mayor 8-x(1) RESOLUTION NO. 1087 6 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO.3 PROJECT NO. 97 -08 WHEREAS, pursuant to a resolution of the Council adopted August 12, 1997, a report has been prepared by the Director of Engineering, with reference to the improvement of: 97 -08: 5th Avenue SE by construction of storm sewer, watermain and services, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk and appurtenances;, and said report was received by the Council on August 12, 1997. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $ 504.000.00. 2. A public hearing shall be held on such proposed improvements on the 26th day of Autust, 1997, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 12th day of August, 1997. Mayor City Administrator 0 �-E (I-) 0 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: August 8, 1997 SUBJECT: Letting No. 10/Project No. 97 -28 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. • • cc: Cal Rice - Engineering Department file: 1,10P97 -28 T ' / Project No. 97.28: Island View Heights 2nd Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb & gutter, RESOLUTION NO. 10877 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 10 PROJECT NO. 97-28 WHEREAS, it is proposed to improve Island View Heights 2nd Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb & gutter, bituminous surfacing and appurtenances, and WHEREAS, it is proposed to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 12th day of August, 1997. U Mayor City Administrator g -F RESOLUTION NO. 10878 • RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT LETTING NO. 10 PROJECT NO. 97-28 WHEREAS, pursuant to a resolution of the Council adopted August 12, 1997, a report has been prepared by the Director of Engineering, with reference to the improvement of Island View Heights 2nd Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb & gutter, bituminous surfacing and appurtenances, and said report was received by the Council on August 12, 1997. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefitted property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $ 930.000.00. waied. CJ 2. This improvement was petitioned for by 100% of the property owners and public hearing is hereby Adopted by the Hutchinson City Council this 12th day of August, 1997. Mayor City Administrator u 9 ! ' RESOLUTION NO. 10879 • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 10 PROJECT NO. 97 -28 WHEREAS, a resolution of the City Council adopted the 13th day of August, 1996, waived public hearing on the improvement of Island View Heights 2nd Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb & gutter, bituminous surfacing and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of August, 1997. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 13th day of August, 1996. • • Mayor City Administrator yl ! RESOLUTION NO. 10880 • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 10 PROJECT NO. 97 -28 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Island View Heights 2nd Addition by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb & gutter, bituminous surfacing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approve& 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 10:00 am on Monday, September 5th, 1997, in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council on September 9th, 1997, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed • with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid- Adopted by the Hutchinson City Council this 12th day of August, 1997. Mayor City Administrator • ,�— C M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Subdivision Agreement for Island View Heights 2nd Addition DATE: August 7, 1997 Attached please find a copy of the proposed Subdivision Agreement for Island View Heights. The Subdivider (Bill Gilk of Scenic Heights Investments) has an issue with some of what we have proposed in this document. In particular: 1. We are proposing to assess all initial costs to the Subdivider. Since most of the storm sewer improvements needed to serve the plat must be completed in the first phase, the cost of this work makes the assessments to the first phase lots substantially higher than the 2nd phase lots will be. • It has been the City's policy not to allow assessments within a new development to be deferred. This has been discussed with City Attorney Barry Anderson and Finance Director Ken Merrill, and it was agreed that, unless some type of financial assurance can be provided, this policy should remain in effect. 2. The Subdivider would like the City to maintain the sanitary sewer and watermain laterals that are located within easements, under private streets. In reviewing this issue with Randy DeVries (Director of Water/Wastewater Operations) and other staff, it is our feeling that we can safely maintain these lines without a significant potential for damage to private driveways, yards and housing units. Any major repair work will require substantial restoration of private property, and a significant potential for damage. Based on these issues, it is our recommendation that this work be privately contracted. We have agreed to contract to do some of this work. 3. Park dedication is being reviewed by the Park Board and staff. The Subdivider would like us to guarantee that trunk assessment rates will not increase. I could not make that guarantee, and also noted that current projections indicate that these rates may be increased substantially for 1998 construction. We will agree to either assess these fees, or collect them with the building permit. I would expect that Mr. Gilk may want to be at the Council meeting to discuss these issues. • City Center Parks & Recreation Police Services Ill Hassan Street SE 900 Harrington Street S W 10 Franklin Street SW Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55350 -2464 (320) 587 -5151 Fax (320) 2344240 (320) 587 -2975 Fax (320) 234 -4240 (320) 587 -2242 Fax (320) 587 -6427 - Printed on recycled paper - SUBDIVISION AGREEMENT • ISLAND VIEW HEIGHTS 2ND ADDITION CITY OFHUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between Scenic Heights Investment, a Minnesota Corporation, owner and proprietor, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City'; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of land situated in the City of Hutchinson, County of McLeod, State of Minnesota, which has been surveyed and platted as ISLAND VIEW HEIGHTS SECOND ADDITION, and; WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. It is understood and agreed that the Subdivider shall be responsible for all work associated with site • preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities. The ponding area shall be constructed to within 0.2 feet of approved grades. The entire right -of- way shall be graded to within 0.2 feet of final subgrade, as noted in the approved improvement plans for the project. Any and all unstable soil conditions or soils unsuitable for construction in the right -of -way shall be corrected and/or replaced. The Subdivider shall clear trees and/or debris from utility easements and rights -of -way, as per the request of the City or utility, prior to installation of the improvements. All soils shall be compacted to a minimum of 90% Standard Proctor Density. All work shall conform with the approved Site Grading Plan, and shall be completed prior to the commencement of construction on the site. 2. Subdivider shall complete all work noted in Paragraph No. 1, and provide a written verification from a professional engineer or surveyor, prior to installation of utilities and/or issuance of building permits. Any costs associated with these requirements shall be the sole responsibility of the Subdivider, and are not financed through the City. Following written verification that the site work has been completed has been received by the City, after ten days written notice, the Subdivider agrees that the City may complete unfinished work within the Right -of -way or easements, and bill or assess (at the City's discretion) the costs to complete the work, including City overhead. It is agreed and understood that timely completion of this work is essential in order to complete the infrastructure improvements within the plat. 3. It is agreed and understood that natural gas or electric distribution mains and services will not be scheduled for installation until all utility and street construction has been completed in the plat, and • all provisions of paragraphs 1 and 2 of this section have been met. IVH2 -Page 1 f /� 4. It is understood and agreed that it shall be the responsibility of the Subdivider to make topsoil • available for backfill of the curb and gutter. If stockpiled topsoil is not available on the site, topsoil may be required to be hauled to the site by the infrastructure contractor at the Subdivider's expense. Seeding of the rights -of -way will be included in the improvement project However, the Subdivider shall provide all turf establishment and erosion control necessary to protect the utilities and street improvements beyond the boulevard areas. The Subdivider shall also provide all erosion control during site grading work, prior to infrastructure construction, necessary to meet local and state requirements. The entire site shall be planted with perennial rye grass, or other erosion control plantings, following completion of site grading. 5. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points for all infrastructure and site construction. This shall include, but is not limited to, curve points on all street rights -of -way, storm sewer structures and endpoints in all easement areas, property comers, and other points determined as necessary to properly locate and construct the infrastructure improvements on the development site. It is also understood and agreed that the Subdivider shall replace all survey points disturbed by the Subdivider, or those under his control. It is also understood that survey points disturbed by the City, or parties contracted to the City, shall be replaced by the Subdivider, but the cost of this work shall be paid by the City, or parties contracted to the City, at the same rates charged to the Subdivider. F1 E MA 1. It is understood and agreed that all street construction and maintenance outside of rights -of -way, • and all infrastructure construction and maintenance outside of rights -of -way, except for storm sewer in utility and drainage easements, shall be the responsibility of the Subdivider. All construction shall meet the appropriate standards of construction as relates to the construction being completed (i.e. the City Engineer's Association of Minnesota Standard Specifications for Utility Construction, Minnesota State Building or Plumbing Codes, or other). The City may, at its own discretion, contract with the Subdividerr and/or the association to provide construction and maintenance services. 2. Although the City may agree to construct sanitary sewer and watermain lines in easement areas outside of public street rights -of -way, it is understood that these lines will be privately maintained. Due to the limited work environment created by closely spaced buildings, the location of private streets and abundant driveways, and other potential conflicts in excess of those usually found in areas with public utilities, all duties and costs associated with maintenance, repair, and/or reconstruction of these utilities will be the responsibility of the Subdivider or assignees. 3. It is agreed and understood that the all maintenance and/or reconstruction of private streets and utilities shall be the responsibility of the Subdivider and/or heirs, association(s), representatives, assigns and successors of the parties. 4. It is understood and agreed that it shall be the Subdivider's responsibility to locate, reconnect and/or reconstruct all drain tile lines through the property. The neighboring property owner to the west of this development has verified that a drain tile serving other properties runs through Island • View Heights 2nd Addition. The City shall be notified if an existing drain tile is disturbed. IVH2 -Page 2 5. It is agreed and understood that the Subdivider shall be responsible for assuring that building • construction is completed in conformance with the preliminary plat and grading plan. It is essential that the vertical and horizontal locations of the structure are verified to avoid conflict with infrastructure and potential flood or drainage damage. Any costs associated with these conflicts and potential relocations of utilities shall be the responsibility of the Subdivider. The Subdivider hereby petitions the City to construct lateral and trunk sanitary sewer mains and appurtenances, lateral and trunk watermains and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, street grading, street base, street surfacing, street signs and lighting, and appurtenances to serve the entire plat. 2. It is understood and agreed that the improvements in Paragraph No. 1 will be installed by the City under one or more contracts. Phase 1 improvements are proposed for 1997. It is understood and agreed that the City will have the right to extend watermain to complete the loop between West Shore Drive and Prairie View Drive if an acceptable quality of the potable water, or quantity of water for fire protection, can not be provided. These costs shall be assessed equally to all properties not included in Phase 1. It is also agreed and understood that bituminous wear course construction for Phase 1 shall be constructed and assessed after 60% of all homes are constructed, but no later than December 31, 2000. 3. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall include contracted costs, city administration and engineering costs and capitalized interest cost. • 4. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall be assessed on a per unit basis for all costs associated with said plat. All assessments will be divided among the lots as follows: Phase 1 Block 1, Lots 1 through I 1 (single- family) 2.5 units/each 27.5 units Block 2, Lots 1 through 5 (single - family) 2.5 units/each 12.5 units Blocks 3 & 4 (twin home, three -plex) 1 unit/each 5 units Block 26 through 50 (52 twin homes) 1 unit/each 52 units Total Units 101 units 2 Per unit, equally, based on the total units served 5. It is agreed and understood that each lot shall pay a Trunk Sanitary Sewer and Watermain connection fee. This fee will compensate the City for improvements required to provide Trunk Sanitary Sewer and Watermain access to the plat property boundary. This fee shall be collected at the time of building permit issuance, and shall be at the rate in place at the time of permit issuance. The rates for 1997 twin homes and three plexes will be $490 per unit for Sanitary Sewer and $260 per unit for Watermain, or as approved by the City Council of the City of Hutchinson. • All single - family parcels under Yz acre in size will be at the same rates. All single - family parcels - over Yz acre in size shall be assessed $540 for Sanitary Sewer and $320 for Watermain, or as IVH2 -Page 3 approved by the City Council of the City of Hutchinson. Parcels over 3/4 of an acre may be • charged higher rates. 6. It is understood and agreed that any agreements regarding the method and procedure for assessments from municipal improvements shall, at the sole option of the City, cease to be effective thirty six months following approval of the Subdivision Agreement by the City. The City may exercise the option granted herein by giving written notice at any time, either before or after the expiration of the thirty six month period, of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Registrar of Titles. 1. It is understood and agreed, that a Parks and Playground Contribution will be made to the City. The contribution shall be partially based on dedication of park land, as noted in the preliminary plat, and the remainder as payment in lieu of dedication. Open Space Dedication is 7.5% of the gross acreage of R -1 zoning areas, and 12% of the gross acreage of R -2 zoning areas. In lieu of additional land dedication, a cash contribution at the rate noted in the Municipal Code at the time of construction shall be paid. The current ordinance calls for a payment in lieu of dedication of $175 per unit in R -2 zoning areas and $215 in R -1 zoning areas. It is agreed and understood that the Parks, Recreation and Community Education (PRCE) Advisory Board must provide approval • for the final contribution. 2. It is understood and agreed that the Subdivider shall pay a fee of $800 per lot for single family residents and $800 /unit for structures with up to 4 units as a municipal electric service access charge, as noted by agreements with McLeod Cooperative Power Association (Coop). These fees shall be collected with the building permit for all properties, unless otherwise noted in the agreement with McLeod Cooperative Power Association. The checks shall he made out directly to the "McLeod Cooperative Power Association ". 3. It is understood and agreed that the Subdivider shall, prior to installation of utilities, pay connection fees for Electric and Gas Service to Hutchinson Utilities for all units to be served in the final plat. These costs are $200 /unit for Electric Service, and $150 /unit for Gas Service, or as in effect with Hutchinson Utilities at the time of development. These fees include the standard connection to each house, and include required meters. Services larger than the standard residential sizes will be at an additional cost. 4. It is understood and agreed that all street lights not located within street rights -of -way shall be individually metered and charged to the Association. 1. It is understood and agreed that no building permits will be issued for building construction prior • to the utility and street improvement project completion, unless the Subdivider provides a separate access to the building site that does not interfere with utility and street construction. Any damage IVH2 -Page 4 that occurs to areas within the improvement project due to building construction shall be the responsibility of the Subdivider to correct. • 2. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 3. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 4. It is understood and agreed that the City shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no Building Permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. All costs associated with said recording shall be paid by the Subdivider. IN WITNESS THEREOF, has hereunto set its hand this day of _ 1997. Scenic Heights Investment William H. Gilk, Partner • STATE OF MINNESOTA COUNTY OF STATE OF MINNESOTA COUNTY OF • The foregoing instrument was acknowledged before me this day of by Notary Public, County, Minnesota My Commission Expires The foregoing instrument was acknowledged before me this day of , by Notary Public, County, Minnesota My Commission Expires IVH2 -Page 5 APPROVED BY THE HUTCHINSON CITY COUNCIL THE CITY OF HUTCHINSON DAY OF GARY D. PLOTZ, CITY ADMINISTRATOR STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of COUNTY OF 1997, by Marlin Torgerson, Mayor and Gary D. Plotz, City Administrator of the City of Hutchinson. Notary Public, County, Minnesota • My Commission Expires THIS INSTRUMENT WAS DRAFTED BY: John P. Rodeberg, Director of Engineering/Public Works City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 612- 234 -4208 • IVH2 -Page 6 c -ME M ( TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works G. Barry Anderson, City Attorney RE: Discussion of Adopting "Model Right -of -Way Ordinance" DATE: August 7, 1997 Attached separately is a copy of the "Model Right -of -Way Ordinance" prepared cooperatively by the City Engineer's Association of Minnesota and the League of Minnesota Cities. This document is based on legislation recently passed that details rules, rights and obligations of utility companies working in City right -of -way. We believe that this ordinance is essential for protecting the quality of our infrastructure. We propose to revise this ordinance to the needs of the community, and will be presenting this document back to the Council at a date in the near future. We will cooperatively work with Hutchinson Utilities and Hutchinson Telephone to make sure that requirements are fair and reasonable. Please let us know if you have any preliminary questions or comments. • City Center 111 Hassan Street SE Hutchinson, AIN 55350 -1522 (320) 587 -5151 Fax (320) 2344240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 �( (320) 587 -2975 1/ Fax (320) 2344240 Q Police Services 10 Franklin Street SW Hutchinson, MN 55350.2464 G (320) 587 -2242 Fax (320) 587 -6427 Printed on recycled paper - CI CITY OF HUTCHINSON MEMO Finance Department August 8, 1997 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR •I •::. •• Budget requested numbers for 1998 are in place for the general fund and under reviewed by the directors. New this next year are tax • levy limits. I would like to review the budget schedule, the new tax law and answer any questions the council may have regarding the process. One issue city directors are trying to deal with is how to prioritize. Feed back from the council as to how they would see priorities being set would be helpful. , It would be my request to set a city council workshop beginning at 4 p.m. on Tuesday,August 26, 1997 for the above purpose. • �J • .MARILYN J SWANSON From: BONNIE J BAUMETZ To: MARILYN J SWANSON Cc: GARY D PLOTZ; JAMES MARKA Subject: ADDING A 7TH MEMBER ON THE PLANNING COMMISSION Date: Thursday, July 17, 1997 11:45AM The Planning Staff is recommending that the planning commission return to a 7 member board. Jim has discussed this with Marlin and was directed to ask you to begin the process of changing the ordinance to a 7 member board. We also would recommend that Joe Drahos be appointed to fill that position. Call me if you have questions. Thanks. r L A is Page 1 ¢� PUBLICATION NO. • ORDINANCE NO. 97 -204 AN ORDINANCE AMENDING SECTION 2.51 OF THE HUTCHINSON CITY CODE ENTITLED "PLANNING COMMISSION' BY CHANGING CERTAIN LANGUAGE THERETO AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code Section 2.51, Subd. 1, entitled "Establishment and Composition" is hereby amended as follows: SEC. 2.51 Subd. 1 "Establishment and Composition." A Planning Commission is hereby established. The Planning Commission shall be composed of seven ai* members of which give shall be residents of the City, but not members of a public body who shall serve staggered 5 -year terms, and one member of the Council shall be appointed by the Mayor to serve terms expiring on March 31 of each year. The Mayor and the City Attorney shall be ex- officio members. • Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 26th day of August, 1997. Marlin Torgerson, Mayor ATTEST: Gary D. Plotz, City Administrator • -1 PUBLISHED IN THE HUTCHINSON LEADER TUESDAY, APRIL 15, 1997 • ORDINANCE NO, 97- 189.2` SERIES PUBLICATION NO. 5020 AN ORDINANCE AMENDING SECTION 2.51 OF THE HUTCHINSON CITY CODE ENTITLED "PLANNING COMMISSION' BY DELETING CERTAIN LANGUAGE THERETO AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCBTNSON ORDAINS: Section 1: City Code Section 2.51, Subd. 1, entitled "Establishment and Composition' is hereby amended as follows: SEC. 2.51 Subd. 1 "Establishment and Composition." A Planning Commission is hereby established. The Planning Commission shall be composed ofseven members of which five shall be residents of the City, but not members of a public body who shall serve staggered 5 -year terms, and one member of the Council and one menibe. of die Public Utilities Commission shall be appointed by the Mayor to serve terms expiring on March 31 of each year. The Mayor and the City Attorney shall be ex- officio members. • Section 2: City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 8th day of April, 1997. in Torgerson, ayor Attest: (?,qd,4 M4 JV Gary D. Plotz City Administrator First reading: March 25, 1997 Second reading: April 8. 1997 Published in the Hutchinson Leader on: Tuesday, April 15, 1997 U OPEN -HOLD COUNCIL REPORT TUE, AUG 12, 1997, 2:13 PM $415.92 page 1 ____________________________________________________________________________________________________ 1988 IMPROV. BDS FIRSTAR BANK OF MINNESOTA INTEREST PAYMENT $13,700.00 is < *> UNIFORMS $13,700.00* 1995 IMPRO CONST OSM PROFESS SERV -LUCE LINE $98.00 CREDIT < *> 1 AUG LIFE $98.00* 1996 IMPRO CONST BRAUN INTERTEC CORP PROFESS SERV - BRIDGE PROJECT $225.00 REPAIR A/C 1,074.38 WM MUELLER & SONS L7/96 EST 9 $9,323.62 ELEMENT <*> BED MAT $9,548.62* 1997 IMPR. CONST QUAM CONSTRUCTION SEH WM MUELLER & SONS CENTRAL GARAGE • < *> GENERAL FUND • ASPEN EQUIPMENT CO BRANDON TIRE CO CARQUEST AUTO PARTS CITY OF HUTCHINSON FORTIS BENEFITS G & K SERVICES HUTCHINSON WHOLESALE M.S. SHARPENING SERVICE MACQUEEN EQUIP INC MN MUTUAL LIFE MODERN MAZDA MOTOR VEHICLE PLOWMANS RIDGEWATER COLLEGE RMS RUNNING'S SUPPLY SUPERIOR FORD INC TERMINAL SUPPLY CO TOWN & COUNTRY TIRE TWO WAY COMM INC US POSTAL SERVICE A.J.SCHAAKE CO. AAGARD WEST ACCU FINANCIAL SERVICES ADOLPH KIEFER AG SYSTEMS ALLEN OFFICE PROD AMERICAN RED CROSS ARNOLD & MCDOWELL BAHR, SUE BAILEY NURSERIES BCA /FORENSIC SCIENCE LABORATOR BENNETT OFFICE SUP. BERKLEY RISK SERVICES BIG BEAR BONDHUS, DEBRA BRAUN INTERTEC CORP BREMIX CONCRETE CO BRINKMAN STUDIO BROWNELLS INC BUSINESS ADVANTAGE INC BUSINESSWARE SOLUTIONS CADD /ENGINEERING SUPPLY CAMERA SHOP CARLSON, CORY CARLSON, KRISTIE CARR FLOWERS CASH WISE CDI OFFICE PRODUCTS LTD CENTRAL GARAGE CENTURY LABS CHRISTENSEN PIANO SERVICE CITY OF HUTCHINSON COAST TO COAST L1/97 EST 5 $11,375.92 PROFESS SERV -MAIN ST SIGNALS $633.66 L6/97 EST 1 $20,214.86 $32,224.44* COUPLER $49.01 TIRE, MOUNT /DISMNT $415.92 FILTERS $534.72 AUG RED $432.09 AUG LTD $20.36 UNIFORMS $69.55 SCREWS, CLEANER $358.25 SHARPENING BITS $21.23 CREDIT $259.58 AUG LIFE $7.14 TOW CHEV PICKUP $17.04 LIC & REG -1998 FORD VAN -PARK 1,300.74 REPAIR A/C 1,074.38 WORKSTUDY $198.75 ELEMENT $69.68 BED MAT ,563.89 97 FORD TRUCK $15,438.00 OPERATING SUPPLIES $88.96 TIRE REPAIR $14.20 RED WIRE, ANT & COAX $103.76 JULY POSTAGE $11.84 $20,549.09* PLAQUE LOGO & LETTERS $89.14 JULY PICKUPS- POLICE DEPT 998.31 HELMETS 280.50 T- SHIRTS & TANKS 185.71 1270.99 HOSE, CLAMP, COUPLER BLACK STAMPER INK $31.05 ADULT, JR, INF $32.48 JULY COMPENSATION $6,866.00 REFUND - MOTORCYCLE TRAIN $85.00 TREES $668.61 REG -ROGER BAKKEN $360.00 CLEAN COPIER, MILEAGE, LABOR $126.38 AUG PROFESS CONSULTING $800.00 HARDWARE $63.71 REFUND - CANCEL LIQUID LINE DNCE $12.00 PROFESS SERV -PVMT MGMT SYSTEM $7,811.00 CEMENT, TILE CAP, TYPE M MASON 38.09 FILM PROCESS 27.32 GUN CLEANING SUPPLIES 50.62 SUPPORT MATERIALS 243.08 TRANSPY FILM 179.99 MARS METRIC TRAAN. SCAL 126.72 DEVELOP & PRINT $29.91 GAMES WORKED $112.00 REFUND POOL RENTAL $30.00 PLANT -P GRAVES $27.44 POP $319.94 LABELS, FOLDERS, BINDERS $309.53 JULY REPAIRS $6,203.47 LINERS $455.46 TUNING $60.00 JUNE LODGING TAX $51,967.76 KEY $91.80 /o -7 1 OPEN -HOLD COUNCIL REPORT TUE, AUG 12, 1997, 2:13 PM page 2 - ___- - - -___ GENERAL FUND -------------------------------------------------- CONSTRUCTION MARKET DATA GROUP ------- ------------------ JULY ADS IN BULLETIN $198.80 ------ - • CORWINE, BILL COUNTRY KITCHEN GAMES WORKED MEALS $208.00 $27.03 CRONIN, KIM UMPIRE GAME $16.00 CROSS, KARLA REFUND - SWISHER CAMP CANCELLED $22.00 CROW RIVER GLASS GLASS $1,132.65 CROW RIVER VET CLINIC JULY SERVICES $610.23 CULLIGAN WATER COND SOLAR SALT $14.06 DEPT NATURAL RESOURCES DNR REG FEES $615.00 DEPT OF LABOR & INDUSTRY INSPECTION $10.00 DEPT OF PUBLIC SAFETY -OISM CONNECT & OPERATIONS CHARGES $390.00 DOMINO'S PIZZA PIZZAS, POP $163.92 DON HUME BW BLK, GLOVE HOLDER $783.60 EBERHARDT, SUE REFUND- CANCEL CHILD'S PLAY $16.00 ECOLAB PEST ELIM JULY SERVICE 922.37 EVESLAGE, JOE TOURNAMENT WORKER $35.00 FALLON, JAMIE TOURNAMENT REFUND $100.00 FAMILY RRXALL DRUG PHOTOS $42.24 FEDERAL RESERVE BANK OF MINNEA REG -D LENNES, M SCHAUFLER $40.00 FEED RITE CONTROLS CHLORINE, LYNDE STAIN & SCALE $342.27 FLESSLAND, LARRY REFUND- CANCEL SWIM LESSONS $26.00 FLOM, BRIAN REFUND - CANCEL FROM TWINS GAME $9.00 FORTIS BENEFITS AUG LTD $1,646.21 FRASER, KAKI REFUND- CANCEL SWIM LESSONS $18.00 FROEMMING, AMY GYMNASTIC INSTRUCTOR $80.00 G & K SERVICES UNIFORMS $1,339.41 GEMPLER'S INC RAINWEAR $221.55' GENERAL OFFICE PRODUCTS CO STAPLER, BINDER $134.32 GIESE, RICK UMPIRE $48.00 GOSNELL, GALE REFUND- CANCEL SWIM LESSONS $13.00 GOVT TRAINING SER REG -MARK HENSEN $60.00 GREAT PLAINS SUPPLY GLOBE SUPER SEALS $202.30 GRIMM, DAVID REFUND - MOTORCYCLE TRAIN 85.00 GRINA, LISA REIMB -POST ITS, TAPE 60.66 HAGER JEWELRY NAME TAGS 39.57 HAL AUAN PATRICK GAMES WORKED $255.00 HANSEN GRAVEL 1/2 YARD GRAVEL $60.95 HANSEN TRUCK SERVICE HOSE & ENDS $13.34 HCVN -TV APRIL -JUNE FRANCHISE PAYMENT $8,181.84 HED, MARILYN REIMB - OFFICE SUPPLIES 52.32 • HENNEN, MIKE REFUND - CANCEL FROM FOOTBALL 28.00 HEMMAH, LLOYD REIMB - TRAVEL EXPENSES 26.00 144.00 HENDERSON -REED, KARI REFUND- CANCEL SWIM LESSONS HENRYS FOODS INC CANDY, SLUSH BASE $844.61 HIGGINBOTHAM, RUTH HOURS WORKED $50.00 HILLYARD FLOOR CARE / HUTCHINSON TOWELS $1,167.13 HUTCH COOP CENEX LP GAS $116.82 HUTCH FIRE & SAFETY EXTING INSPEC $263.76 HUTCH FIRE DEPT RELIEF ASSC. BUDGETED CONTRIBUTIONS $18,000.00 HUTCH PLBG & HTG CO PVC ADAPTOR $111.46 HUTCHINSON LEADER ADS $1,564.69 HUTCHINSON TEL CO AUG SERVICE $7,318.90 HUTCHINSON UTILITIES JULY GAS & ELEC $6,098.26 HUTCHINSON WHOLESALE WIRE KIT $26.26 ICMA ADD'L PAYMENT $36.00 IMPERIAL PORTA THRONES UNIT SET UP, DELIVERY & RENT $65.45 INK SPOTS LINEN PAPER $356.64 ISIA ASSOCIATE MEMBERSHIP DUES $175.00 JEFF'S ELECTRIC REPAIR FLOURESC FIXTURES $93.45 JERRYS TRANSMISSION TWIST LOCK STROBE $68.34 JOSS SPORT SHOP SHIRTS $179.00 JOHANSON, CINDY REFUND - CANCEL RIBBON & DANCE $8.00 JOKELA, DUACE REFUND- CANCEL SWIM LESSONS $13.00 KERN, SUSAN PARTIAL REFUND KING, TOM PARK CONCESSION 3 $15.00 72.50 KOTTKE, MARY PARTIAL REFUND $15.00 KUSTOM SIGNALS INC REMOTE CONTROL $40.85 L & P SUPPLY CO SCREW $104.11 LARSON, QUENTIN REIMB -MEALS $4.40 LEAGUE OF MN CITIES DEDUCTIBLE OWED $607.00 LEE, WALTER REFUND- SWISHER CAMP $35.00 LERN, GAIL REIMB- TRAVEL FEES $6.00 LENNES, RICHARD JULY COMPENSATION $2,407.42 LITTLE DUKES CAR WASHES $110.00 LONCORICH, BARB REIMB- SHELTER RESERVATION $15.00 LYKE, GREGORY LIFEGUARD $35.63 r - 1 LJ OPEN -HOLD COUNCIL REPORT TUE, AUG 12, 1997, 2:13 PM page 3 ---------------------------------------------------------------------------------------------------- GENERAL FUND MADSON, STEVEN REIMB - MEALS, LODGING $473.60 -- MARKA, JAMES REIMB -MEALS $36.23 • MCCLURE, JASON REIMB- EYEGLASS LENSE $35.68 MCGARVEY COFFEE INC COFFEE $142.52 MCGRAW, SHEILA REFUND - SWISHER CAMP CANCELLED $30.00 MCLEOD COUNTY - SHERIFF'S OFFI SAFE & SOBER GRANT REIMB $5,145.45 MCLEOD COUNTY SOCIAL SERVICES REFUND - CANCEL TWINS GAME $14.00 MEEKER SAND & GRAVEL SAND $851.25 MEMINDEX CALENDARS $131.18 MERRILL, KENNETH B. REIMB -GAS PURCHASED $7.00 METRO ATHLETIC SUPPLY PLATE ANCHOR $2,276.33 METRO SALES TONER $114.97 MID -MN HOT MIX INC BLACK TOP $3,223.24 MILLER, MARVIN UMPIRE GAMES $144.00 MINN BLUE DIGITAL -A TONER $ MINNCOMM PAGING AUG SERVICE 152.25 MN DEPT OF REVENUE KEYS TOT -4 $40.73 MN ELEVATOR INC. ELEVATOR SERVICE $71.02 MN MUTUAL LIFE MATTSFIELD -COBRA LIFE $578.97 MN SAFETY COUNCIL MEMBERSHIP DEWS $175.00 MN U C FUND QTR 2 1997 $50.73 MORE 4 - CLEANERS $362.77 MRAZ, KIM PARTIAL POOL REFUND $30.00 MUELLER, BEV PARTIAL REFUND $15.00 MUSIC STORE, THE SCANNER $106.50 NEENAH FOUNDRY CO ADJUSTING RING $271.58 NICKLASSON ATHLETIC CO BATS $163.96 NO STATES SUPPLY INC HARDWARE $60.98 NORTHERN HYDRAULICS PUSH BROOM, DRYWALL SCREEN $16.99 OAK 'CREEK PRODUCTS UNIFORMS $135.45 PANNING, LYNN PARTIAL REFUND $15.00 PARTIES PLUS POM POMS, STARS $54.99 PEARCE, JOSHUA REIMB SAFETY BOOTS $60.00 PEHLE, BRANDY REIMB- CANCEL RIBBON & DANCE $8.00 PIONEER QUIK STRIPE ARCTIC $303.53 PIZZA HUT CHERRY DESSERT PIZZA $30.31 PRIEVE LANDSCAPING CRAB TREE $32.00 Q MIDWEST INC WIPER BLADES $5.21 QUADE ELECTRIC MATERIALS, LABOR -HUTCH SIGN $140.29 QUANTUM LABS QUANTUM BLUE LABEL $74.10 • R&R SPECIALTIES INC HYD FILTER, ICE BLADE $516.61 RAITZ, BARB PARTIAL REFUND $15.00 RESPOND SYSTEMS SAFETY SUPPLIES $153.70 RIDER BENNETT EGAN & ARUNDEL PROFESS SERV THRU 6/30/97 $234.25 RIDGEWATER COLLEGE WORKSTUDY $486.25 RIGHT WAY BUILDERS MATERIALS & LABOR VAULT DOOR $75.00 RUNKE, BRUCE REIMB- MILEAGE, MEALS, LODGING $350.07 RUNNING'S SUPPLY HOOKS, BELTS $312.53 RYAN, SCOTT GAMES WORKED $240.00 SCHRADER, JEFF UMPIRE GAMES $96.00 SCHROEDER, RANDY REFUND - CANCEL SWIM LESSONS $13.00 SCHULTE, DARLA REFUND - TOURNAMENT FEE $100.00 SCHULTZ, ERIC REIMB- SAFETY BOOTS $60.00 SCHWANS SALES ENTERPRISES INC ICE CREAM $417.90 SEVEN WEST WASH & DRY LAUNDRY $54.37 SHOPKO STL PAD, WOOD NATURAL $40.43 SICKMANN, CHRISTINE REFUND- TRAVEL FEES SORENSEN FARM SUPPLY STUD, SPRING, BUFFER, LEVER $ $43.00 22.70 STANDARD PRINTING PENCILS, COLUMN PAD 70.34 STAR TRIBUNE PAPER THRU 11/26/97 26.00 SUBWAY PARTY PLATTER, CHIPS, POP 40.16 SURPLUS SERVICES MONITOR, JACKET $16.00 TEMPLETON INC ER CONTRIB JULY 1997 $248.51 THE SALTMAN SOFTNER SALT $142.76 TKDA PROFESS SERV- AIRPORT PHASE II $31,907.86 TRI CO WATER COND SALT 52.72 TRIPLE G DISTRIBUTING INC POP 28.80 TWO WAY COMM INC FILTER 99.35 UNIFORMS UNLIMITED UNIFORMS $331.46 UNITED BLDG CENTERS CONCRETE MIX $701.29 US POSTAL SERVICE JULY POSTAGE $1,056.05 US WEST COMMUN AUG SERVICE $654.70 USI INC CLEAR POUCH $63.75 VALLEY ILLUMINATORS ELEVATED EDGE MARKERS $192.00 VIKING COCA COLA POP $909.50 VIKING OFFICE PRODUCTS LASER CRTRDG, FAX ROLLS $97.96 r 1 �J OPEN -HOLD COUNCIL REPORT TUE, AUG 12, 1997, 2:13 PM page 4 ________________ _________ GENERAL FUND ___________ ___________ VIKING SIGNS _______ SIGN FOR TENNIS COURTS ______- _--- $63.90 _________ VOSS LIGHTING OPERATING SUPPLIES $109.11 - WAL -MART FUSES, CONNECT, HOLDER $30.08 WENDORFF, CINDY REIMB -SWIM CLASS CHANGED $5.66 WENDORFF, TRUDY REFUND- CANCEL SHELTER RESERV $15.00 WHITE, MARY REFUND- CANCEL SHELTER RESERV $13.00 WILLIAMS, COLIN GAMES WORKED $288.00 WITTE SANITATION JULY SERVICE $63.37 WOLLACK & ASSOCIATES INC ALERT /PAF LAW ENFORC EXAMS $822.58 WOODWORTH, SHERYL REFUND- CANCEL SWIM LESSONS $39.00 ZASKE, BARBARA REFUND- CANCEL POWER SKATE $20.00 ZILLMER, RICK UMPIRE GAMES $176.00 ZUMACH, LOUIE EXTENSION FOR COMPUTER TABLE $30.00 < *> $193,757.20* HUTCH TRANS FAC. G & K SERVICES UNIFORMS $278.82 HILLYARD FLOOR CARE / HUTCHINSON TOWELS $96.13 HUTCH FIRE & SAFETY EXTING INSPEC, RECHARGE, TESTS $231.82 HUTCHINSON TEL CO AUG SERVICE $237.30 HUTCHINSON UTILITIES JULY GAS & ELEC $1,544.74 KLEESPIE SUPPLIES, LABOR, TRIP CHARGE $226.83 MCGARVEY COFFEE INC COFFEE $35.63 QUADE ELECTRIC LABOR - OVERHEAD DOOR $79.56 SCHMELING OIL CO AUTOMATIC SHUT OFF NOZZEL ,535.13 US POSTAL SERVICE JULY POSTAGE $0.32 < *> $2,766.28* LIQUOR STORE AAGARD WEST AUG PICKUP $45.20 AM.LINEN SUPPLY CO JULY DELIVERIES $131.52 BERNICKS PEPSI COLA POP PURCHASE $317.95 CDI OFFICE PRODUCTS LTD JULY PURCHASES $136.13 CITY OF HUTCHINSON AUG MED $1,053.13 COAST TO COAST BULB $6.81 ED PHILLIPS & SONS CO. JULY WINE PURCHASE $3,713.80 FORTIS BENEFITS AUG LTD $39.70 GRIGGS & COOPER TOBACCO DIV JULY TOBACCO PURCHASE $349.96 GRIGGS COOPER & CO JULY BEER PURCHASE $14,520.48 HENRYS FOODS INC JULY OPERATING SUPPLIES $2,617.29 HERMEL WHOLESALE JULY PURCHASES $193.13 HUTCHINSON LEADER JULY ADS $154.31 HUTCHINSON TEL CO AUG SERVICE $127.27 HUTCHINSON UTILITIES JULY GAS & ELEC $1,200.48 INSURANCE PLANNERS LIQUOR AUDIT $399.00 JOHNSON BROTHERS LIQUOR CO. JULY WINE PURCHASE $13,634.61 JORDON BEVERAGE INC. JULY BEER PURCHASE $3,050.10 KARP RADIO _ JULY ADS $6.00 LEHMANN FARMS MISC PURCHASE $100.31 LENNEMAN BEVERAGE DIST. INC JULY BEER PURCHASE $4,681.10 LOCHER BROS INC JULY MISC PURCHASE $14,502.35 LUNDHOLM, LORI CLEAN WINDOWS $42.60 MCGARVEY COFFEE INC COFFEE $33.25 MN MUTUAL LIFE AUG LIFE ,514.07 MORE 4 TISSUE $29.38 PINNACLE DISTRIB MISC PURCHASE $42.00 QUALITY WINE & SPIRITS CO. AUG LIQUOR PURCHASE $3,732.39 ST. CLOUD RESTAURANT SUPPLY JULY PURCHASES $307.54 TOTAL REGISTER INC SOFTWARE UPDATE $78.52 TRI CO WATER COND JULY WATER DELIVERIES $57.98 TRIPLE G DISTRIBUTING INC JULY BEER PURCHASE $18,533.80 US POSTAL SERVICE JULY POSTAGE $20.56 VIKING COCA COLA JULY POP PURCHASES $477.10 < *> $84,349.82* PUBLIC SITES MCLEOD COOP POWER 2 ELEC HOOK -UPS $2,400.00 r < > $2,400.00* RURAL F. D. BRODD, JIM RURAL MILEAGE $21.30 EMANS, BRAD RURAL MILEAGE $36.90 FORCIER, GARY RURAL MILEAGE $13.20 HOMAN, ED RURAL MILEAGE $30.60 HUTCH FIRE & SAFETY EXTINGUISHER, BRACKET $113.93 HUTCH FIRE DEPT RELIEF ASSC. BUDGETED CONTRIBUTIONS $5,683.00 rI L J OPEN -HOLD COUNCIL REPORT TUE, AUG 12, 1997, 2:13 PM page 5 --------------------- .------------------------------------------------------------------------------- RURAL F. D. NIES, JEFF RURAL MILEAGE $42.90 REDMAN, RANDY RURAL MILEAGE - $15.00 SCHRAMM, STEVE RURAL MILEAGE $8.70 STEELE, DAN RURAL MILEAGE $24.00 < *> $5,989.53* SCDP 97 Heg Reh GRASAVAGE, BILL WATER /SEWER FUND 40 AAGARD WEST AG SYSTEMS ALL SEASONS BRANDON TIRE CO BUCHEN ENVIRONMENTAL SERVICES CARR FLOWERS CDI OFFICE PRODUCTS LTD CENTRAL GARAGE CITY OF HUTCHINSON CULLIGAN WATER COND CURTIS 1000 D.P.C.IND.INC DYNA SYSTEMS ENVIROTECH PUMP SYSTEMS ERICKSON & TEMPLIN FAMILY REXALL DRUG FARMERS ELEVATOR ASSN FORTIS BENEFITS G & K SERVICES HACH COMPANY HENRY & ASSOCIATES HUTCHINSON LEADER HUTCHINSON TEL CO ' HUTCHINSON UTILITIES HUTCHINSON WHOLESALE IMPERIAL PORTA THRONES INFRATECH JEFF'S ELECTRIC JUUL CONTRACTING CO KRUEGER, DAN LAB SAFETY SUPPLY INC MACQUEEN EQUIP INC MCGARVEY COFFEE INC METTLER TOLEDO INC MID CON SYSTEMS INC MN DEPT OF REVENUE MN MUTUAL LIFE MN VALLEY TESTING LAB NATURTECH COMPOSTING NCL NORTHERN HYDRAULICS QUADE ELECTRIC RESPOND SYSTEMS ROWEKAMP ASSOC RUNNING'S SUPPLY RUST ENVIRONMENT SAFETY FIRST SCHRAMM IMPLEMENT SEMBLEX SHOPKO STANDARD PRINTING TRI CO WATER COND TWO WAY COMM INC US FILTER /DAVIS PROCESS US FILTER /WATERPRO US POSTAL SERVICE USA WASTE SERVICES INC WALDOR PUMP & EQUIP - WESTERN AUTO WITTE SANITATION TECHNICAL ASSISTANCE JULY PICKUP FITTING, HOSE REIMB - OVERPAYMENT WATER KEY TIRES, MOUNT /DISMNT STORM & SANITARY INSPEC PLANT -G IVERSON LABELS JULY REPAIRS AUG MED SOFTNER RENTAL ENVELOPES SULFUR DIOXIDE, CHLORINE PIN LYNCH SEALS, SLEEVE, O -RING STANDPIPE - CHICAGO AVE LOCAT MUSKOL WEIGHING AUG LTD UNIFORMS LAB SUPPLIES LEAD METER SEALS, GASKETS WATER REST ORD AUG SERVICE JULY GAS & ELEC SPARK PLUGS UNIT RENTAL SANITARY & STORM LINES LABOR, MATERIALS HYDRANT, BACKHOE REIMB- CLOSING BILL PAID TWI WASTE BAGS RETURN GRABBER WELD, CABLE COFFEE LABOR ELEC TOPLOADER MULTI SEAL WELDING TIPS, CASTERS AUG LIFE WATER TESTS REIMB - TRAVEL EXPENSES LAB SUPPLIES WELDING TIPS, FUEL TANK PLUG SAFETY SUPPLIES ARCVIEW FOR WINDOWS 3.0 GLOVES LABOR - NORTH HIGH LIFT STAT PROCEDURES & TRAINING #10 WHEEL PLAY -DRY COOLER, HAMPER, OUTLETS MISC OFFICE SUPPLIES SALT BATTERY MOBILIZATION FEE ECR METER JULY POSTAGE LOADS 7/14 - 7/18 MECH SEAL, SLEEVE, GASKET SOCKETS, WRENCHES, PLIERS TRUCK TIME & LABOR ION CE ION $154.94 $154.94* $28,409 $67 20 $408 $4,443 $21 $107 $148 $4,266 $916 $944 $16 $1,118 $45 $5 $25 $214 $479 93 93 35 $700 $25,207 $49 $800 $93 $1,269 $141 $ $40 325 176 1100 $74 B 136 338 $192 $310 $80 $115 $1,028 $220 $6,104 $632 $134 $33 86 84 35 179 $532 $9,914 $432 $3,960 $1,437 $85 $256 $97,098 $462,636 O8 93 00 83 30 30 07 49 71 00 30 65 40 75 39 10 00 16 45 14 05 97 91 50 31 53 00 32 00 29 95 81 80 00 18 73 97 00 74 64 82 99 80 79 50 74 00 12 39 18 67 96 88 50 10 23 08 99 02 25 14* 06* C , J IMMEDIATE PAY COUNCIL REPORT TUE, AUG 12, 1997, 2:13 PM page 1 ---------------------------------------------------------------------------------------------------- GENERAL FUND CELLULAR 2000 JULY CELL SERVICE $911.74 COMM TRANSPORTATION LOAN PAYMENT 700.00 DEPT NATURAL RESOURCES DNR FEES TO STATE $1,477.00 GRINA, LISA REIMB- MEALS, MILEAGE $59.33 HENSEN, MARK REIMS- MEALS, MILEAGE 51,27 HUTCHINSON JAYCEES WAL MART FOUNDATION $4,000.00 MARKA, JAMES REIMB -MEALS .$8.34 MUELLER, DAVE REIMB- MILEAGE $40.30 RODEBERG, JOHN REIMB- MEALS, PARKING 53.67 ST. CLOUD AREA CVB SR. TOUR 5.00 ST. JOHN'S ABBEY -SR. TOUR 46.00 ST. JOHN'S DINING SERVICE SR. DINNER $276.00 TRACY, ELLEN GYMNASTICS INSTRUCTOR $$175.00 - TRIAX CABLEVISION JULY SERVICE $3..93 VAN KLEY, ALICIA GYMNASTICS INSTRUCTOR $107.50 < *> $7,925.08* - LIQUOR STORE CITY OF HUTCHINSON - GENERAL FUN PAYROLL 8/1/97 $7,364.46 GRIGGS COOPER & CO LIQUOR FROM 2/11/97 INVOICE $311.49 LUNDHOLM, LORI CLEAN WINDOWS $42`.60 QUALITY WINE & SPIRITS CO. JULY LIQUOR PURCHASE $2,1.06.83 TRAVELERS DIRECTORY SERVICE BALANCE OF ADS $243 .00 - ` *' $10,068..38* PAYROLL FUND AETNA VARIABLE LIFE ASS, CO. BE CONTRIB $850.00 AMERICAN EXPRESS BE CONTRIB 904.71 GREAT WEST LIFE INS. CO. BE CONTRIB 100.00 H.R.L.A.P.R. BE CONTRIB $164..00 ICMA RETIREMENT TRUST HE CONTRIB $2,680.38 PERA LIFE INS CO. BE CONTRIH $118+.50 PERA- D.C.P. BE CONTRIB $52.02 PRUDENTIAL BE CONTRIB $180.00 PRUDENTIAL MUTUAL FUNDS BE CONTRIB $30.00 PUBLIC EMPLOYEES BE CONTRIB $15,265.44 TEMPLETON INC BE CONTRIB $458.46 WADELL & REED BE CONTRIB $150.00 < *� _ $20,953 ^.51* ER /SEWER FUND CELLULAR. 2000 JULY CELLULAR SERVICE $27.20 - JONNY'S RESTAURANT OPENING DINNER $293.00 RED RIVER INN MWOA 21ST ANNUAL CONFE $150.00 US FILTER /DAMS PROCESS BIOXIDE $1,060.74 US FILTER /WATERPRO 26" VLV BOX TOP SECTION $383.51 USA WASTE SERVICES INC LOADS 7/7 TO 7 $2,258.13 < *> $4,172.58* $43,119.55* WIRE TRANSFERS Withholding Taxes - Payroll $36,701.28 MN Dept of Revenue - Payroll 7,326.25 HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 MONTHLY COUNCIL UPDATE JULY 1997 The Fire Department responded to 40 calls for service in July, 225 to date. P.M. , 1 1. 1 1 VITTORK M 5 Residential 6 Commercial/Industrial 7 Multi - family 2 Rescue 1 Hazardous Material 1 Vehicle 2 Carbon Monoxide 2 Sky Warn p ral T T 1 0 1. 1 1' I 2 Residential • I Commercial/Industrial 2 Farm Buildings 4 Rescue 2 Medical 1 Grass I Carbon Monoxide 1 Good Will Drills/Meetings for July SCBA's Fire Prevention High Level Rescue Live Burn/House Regional Meeting • C� Hutchinson Safety Council Issm 497 -1 •,July 1997 9 Meeting Agenda: County Fair Minutes Noon Meal Special Guest Speaker Discussion THE MONTHS MEETING WILL BE HELD ON July 28th AT THE ELKS LODGE The Safety Council will be sharing an information booth with the Fire Department, State Patrol, local and County Law Enforcement this year at the 1997 McLeod County Fair. It is very important that we get as many volunteers as possible this year to work at the booth from the Safety Council. There will be a sign up at the July meeting for members to choose the times they would like to work. Times that are not filled, w I I be assigned to members by the Safety Council President. The June meeting of the Hutchinson Safety Council was held on the 30th at the Elks 'Lodge, with the following topics being discussed: - Safety recall due to a possible fire hazard on '95- 96 Mitsubishi Eclipse (model 5731 cars made 3/94 - 7/96. - Safety recall on 21,000 "Master Tech" 6' white extension cords due to a possible fire and electrocution hazard (the cord is marked "SPT -1 18AWGX2X 80*q. - Booth at the county fair on Aug. 15th -19th. • 0 • Hutchinson Safety FAIR 1997 McLeod county fair ® reminder that the safety council will having a joint booth this year with the fire department, state patrol, local and county law enforcement. Attached to this monthly newsletter are the times members will need to be at the booth. If you are unable to meet the times assigned, you will be responsible for locating a replacement to cover the shift. It is very Important that the booth have a member present during open hours of the fair to answer questions. } Council (SEPTEMBER MEETING 11 THE NEXT MEETING WILL BE SEPTEMBER 29th, AT THE ELKS LODGE. [JULY MEETING MINUTES 11 - Discussion on the following topics: • County Fair booth. • Site problem at Jorgenson and Hassan intersection. • Possible new ordinance on bikes and roller blades on main street. • Parking regulations in front of Jefferson apartments. • Progress of new paved path near river. • Operation false alarm. • Recalls on extension cords. • October 5 — 11, National Fire Prevention week this year. • Severe weather siren policy and procedures. • Blood mobile In Hutch. In August. JULY ATTENDANCE 10 Members Total Tom Kloss, Jim Haasl, Myron Johnson, Kay Peterson, Loretta Pishney, James Popp, Les Smith, Lucille Smith, Casey Stotts, June Wick. THERE WILL NOT BE A AUGUST MEETING DUE T THE MCLEOD COUNTY FAI BOOTH. HUTCHINSON SAFETY, JO N 1 Administrative Office John M. Houlahan, Director 410 Fifth Street SW L O. Box 327 Ilmar, Minnesota 56201 -0327 Phone: (320) 235 -6106 Fax: (320) 235 -6106 PIONEERI A LIBRARY SYSTEM BOARD MEETING June 19, 1997 P ik ee�and nnnu�i i�mi�ii wilmarpl@myal.cfa.org The Pioneeriand Lbrary system regular Board meeting was held on Tbarsday, June 19, 1997 at the Kandiyohi County Health & Human Services Building in Willmar, MN. Secretary Evey Vonderharr called the meeting to order at 7:00 and conducted the meeting until President Orville Rudoingen strived Roll call was taken with 22 present, 7 excused, 13 absent, and 3 positions sell vacant. Quorum of representatives from 13 governing units was present. Following items were added to agenda: N. Committee Reports A4. Ink Net; VL New Business, C. Facilities Committee MSP Sanders/Sneer for approval of the financial reports for March, Aped, May 1997. Sanders explained major atuuments in income and expenditures in the revised 1997 budget. MSP Sanders/Canfield for approval of the revised 1997 budget. The 1998 budget was discussed extensively. The proposed amount would put some counties above the 2% levy the state says we can do. Letter will be sent out along with the ani mation request MSP Sanders/Clouse for approval of the 1998 budget. Director Hon s an explained the Ink Net bill. MSP Sanders/McDonald we pay tee Inc Net bill Assistant Director Matson summarized the FY 1998 Regional Li nary Basic system Support grant program (state funds) and the Fy 1998 Iabrary Services and Technology Act grant application (Federal fmxds). MSP Madsen/Clouse we approve the signing of these 2 grant applicatiam Houlihan explained the upcoming needs of the Facilities Committee in negotiating with the city of Willmar for space for Pioneerland headquarters in the new Willmar library. MSP Sanders/McDonald give the committee the power to negotiate with the city of Willmar for lease agreement in the new library. MSP Fieegel/Madsen amended to bring agreement to a special fall BUM meeting in July before final decision is made. Houlahan summariz the results and bearing the passed legislation will have on our libraries. The Federal Ad implements universal service fining for schools and hbrades. MSP Kofthdcl /Sanders the PIS Board delegate the Automation Committee to apply for FCC grant and approval of the plan Vonderharr gave the Personnel Committee report. Health insurance: will incimse to 578.74 per month for single coverage an $183.26 per month for family coverage. This is a 9% increase in our rates MSP Vouderharr /Canfield we approve the health care contract effective July 1, 1997 to Jame 30, 1998. It was requested that the contract be pat out on bids next year. HALL OF FAME applications will be taken until the end of July. Matson summarized the fuV staff inservice. Matson and Houlihan were asked to leave the room while 1998 asiaries for the 4 top positions were discussed. Vonderharr reminded the board that these 4 salaries come only from state and federal flans. • No city or county t3mds go for these 4 salaries. The 1997 salary survey of West North Central grates was used as a guide for an average salary. The Personnel Committee recommended $65 ,072 for Director. MSP VeaderharriSaeden the PIS Board.approvea the nxeuonendatiao of 563.072 salary for Dh ter • Plan payment of accrued coo4mmuttory dime. HouWhan had submitted his recommendation for the salaries of the 3 top positions to the Personnel Commutes. MSp Vwderharr/Cadidd the PIS Board approves these 1998 Worm= S48,M for Anbtiu t Direeeor, 536,218 for Pteayalq Center Coordinator and 536,248 for Aftoundom Coordinator phas payment of accrued conpeazatory time. The Personnel Committee is wodang on developing combacts for these 4 tap posbonL MSP Ladd/Jaii that it go on record the PIS Board commends Kathy Matme, Askant Director, Jean Clark, Proceamg Center Coordinator, and Beth Luan, Automation Coordinator, for their dedication mod outstanding job performance. They, along with the Director provide PLS with a distinguished leadership team It was recommended that an ad hoc connowee be formed to we haw we can work doses with the krona and communities as we move two the automation age. Members are to come with ideas to the July Anne July 1997 Special PIS board mewing July 17 Finance Committee meeting, 6:30, PLS office August 7 Personnel Committee mewing, 5:00, PIS office August 21 Finance Committee mewing, 6:30, PLS office September 18 Finance Committee meeting, 6:30, HHS Building, WMnw September 18 PLS board meeting, 7:30, HHS Building, WiDmar MSP Sanders/Canfield we adjourn at 9:03 p m. Ivey Vonderhaa • 9 • • HUTCHINSON fu REVENUE, PIONEERLAND LIBRARY SYSTEM REVENUE AND EXPENDITURE REPORT JUNE 30, 1987 M -T -D Y -T -D % OF % OF AMOUNT AMOUNT BUDGET BUDGET YEAR RESERVE 54 ,808.37 54,808.37 46,803.00 117.10% 50% CITY OPERATING 0.00 38,670.50 77,341.00 50.00% 50% COUNTY OPERATING 22, 235.00 22,235.00 44,470.00 50.00% 50% GIFTS 200.00 1,046.56 600.00 174.43% 50% CHARGES, FINES 54.80 339.78 350.00 97.08% 50% EQUIPMENT RENTALS 0.00 11.00 25.00 0.00% 50% BOOK SALES 0.00 0.00 1,500.00 0.00% 50% OTHER 0.00 0.00 0.00 0.00% 50% TOTAL REVENUES 77,298.17 117,111.21 171,089.00 68.45% 50% EXPENDITURES: SALARIES -6, 511.81 -08,781.28 -83,0D0.00 46.72% 50% HEALTH INSURANCE -82.74 -463.94 - 1,084.00 42.80% 50% HEALTH INSURANCE- DEDUCTIBLE - 320.00 - 320.00 - 320.00 100.00% 50% PAYROLLTAXES - 707.57 - 4,202.39 - 9,130.00 46.03% 50% BOOKS - 826.73 - 10,561.46 - 29,000.00 36.42% 50% PERIODICALS -67.50 - 2,670.80 - 5,000.00 53.42% 50% VIDEOS 0.00 350.00 350.00 100.00% 50% BINDINGS 0.00 0.00 - 100.00 46.72% 50% POSTAGE & SHIPPING -72.00 - 454.35 - 1,000.00 45.44% 50% NEW EQUIPMENT 0.00 - 2,710.43 - 12,000.00 22.59% 50% MAINTENANCE CONTRACTS 0.00 0.00 - 500.00 0.00% 50% SUPPLIES -13.70 -072.41 3,000.00 22.41% 50% PROMOTIONAL & PROGRAMS 0.00 0.00 - 200.00 0.00% 5D% INSURANCE 0.00 - 1,134.46 - 1,157.00 98.05% 50% ADS & LEGAL NOTICES 0.00 0.00 - 100.00 0.00% 50% AUDITING 0.00 -70.97 -64.00 110.89% 50% BOOKKEEPING -30.00 - 180.00 - 360.00 50.00% 50% CONTINUING EDUCATION 0.00 0.00 365.00 0.00% 50% SALES TAX -0.06 -0.06 - 200.00 0.03% 50% TOTAL EXPENDITURES - 8,632.11 - 82,572.55 - 146,930.00 42.59% 50% FUNDS AVAILABLE 88,666.06 54,538.66 24,159.00 - 225.75% 50% NUNNESOTA Department of Revenue Property Tax Division Mail Station 3340 St. Paul. MN 55146 -3340 Phone (612) 296 -5141 Fax (612) 297 -2166 • JULY 30, 1997 FOR YOUR INFORMATION TO: CITIES AUG i - 1997 RE: NOTICE OF 1998 LOCAL PERFORMANCE AID C!7. OF HUTCH11\!1Q0N The amount of your city's 1998 local performance aid (LPA) has been determined and is shown on the enclosed notice. The notice also lists the factors used to determine your city's 1998 local performance aid. Following is an explanation of these factors. 1. 1996 P0Piii,ATI4N- This is yo,Lir city'-- Ap t 1996 p estimate as determined by the State Demographer for cities outside of the seven -county metropolitan area or by the Metropolitan Council for cities within the seven - county metropolitan area. 2. ELIGIBLE POPULATION: If your city responded positively to questions 1 and 2 on the Certification of Local Performance Measures for Local Performance Aid Payable in 1998 (Form LPA -CI REVISED), this is your city's total April 1, 1996 population estimate. For all other cities, this amount is zero. 3. TOTAL LOCAL PERFORMANCE AID PER CAPITA: This is the result of • dividing the total amount of LPA available for cities (1997 LPA adjusted for inflation, $4,210,365, plus the additional appropriation amount of $440,000) by the total eligible population for all cities, 3,717,497. 4. TOTAL 1998 LOCAL PERFORMANCE AID: This is your city's total 1998 LPA, determined by multiplying your city's eligible population (line 2) by the total LPA per capita (line 3). Your city's 1998 local performance aid will be paid in two equal installments. The first half installment will be paid on or before July 20, 1998, and the second half installment will be paid on or before December 26, 1998. If yorl have anv questions regarding this letter, please call me at (612) 296 -5141. , Sincerely, Larry L.tewley Research Analysis Specia iist Enclosure An equal opporrunity employer TDD.: (612) 215 -0069 MIIVN ATESO • • • Department of Revenue Property Tax Division 1998 LOCAL PERFORMANCE AID NOTICE HUTCHINSON CITY OF CITY ADMINISTRATOR CITY HALL 111 HASSAN ST SE HUTCHINSON, MN 55350 Mail Station 3340 St. Paul, MN 55146 -3340 Phone(612)296 -5141 Fax(612)297 -2166 THE 1998 LOCAL PERFORMANCE AID FOR YOUR CITY IS: JULY 30, 1997 $ 16,683 THE FOLLOWING IS A LISTING OF THE FACTORS USED IN THE CALCULATION OF YOUR CITY'S 1998 LOCAL PERFORMANCE AID. SEE THE ENCLOSED LETTER FOR AN EXPLANATION OF THESE FACTORS AND FOR ADDITIONAL INFORMATION CONCERNING THE DETERMINATION OF YOUR CITY'S LOCAL PERFORMANCE AID. 1. 1996 POPULATION: 2. ELIGIBLE POPULATION: 3. TOTAL LOCAL PERFORMANCE AID PER CAPITA: 4. TOTAL 1998 LOCAL PERFORMANCE AID (20): An equal opporlunity employer 12,587 12,587 $ 1.32543591 $ 16,683 TDD: (612) 215 -0069 C Final Certified Change 1997 LGA 1998 LGA 1997 -1998 ensack 13,8611 13,843 18 Hadley 3,892 4,069' 177 i Halb& 291,313 301,288 9,975' Halma 1 8,457 6,616 3591 Halsted 99,494 103,195 1 3,701 Ham Lake 173 400 179,982 6,582' Hamburg 35,931 36,7971 866' Hammond 11,327 11,994 292,036, Hamp ton 15,996 16,130 134 Harxock 108,877 113,098 .4,221 Hanley Fells 52,510 53,362 j 852 Hanover 22,911 25,7301 2,819 Henske 68,9311 71,247 2,316 Hardin 1 014 896 118 Hardwick 1 31,074 32,1391 1,065' Harmony Harris 238,270 34,538 242,587 38,498 4 ,317 3,960 Hartland 48,235 48,789 554' Hastings 1,308,a46 1,331,853 23,007] Hatfield 1208 1,446 238' HaWe 185,217 195,484 10,267' Hayfield Hayward 190,632 1 38,121 196,889 ' 36,8 1 6, 251; ; 1 735 Hazel Run 9,094 9,4 14 3201 Hector 213,7591 220,028' 6,2691 Heidelberg 1,0451 1,227 182' Henderson 156,199 160,069 i 3,870 Hendricks 136,557 139,609 3,052'. Hendrum 43 711 45,029' 1,318 Hbnnln Bette n 144,640 1,764 124 795 147 876' 2,014 127,652 3,236 250 2,857 Hennantown 1 486,314 480,135 6,179 Heron Lake i 144,256 148,273 4,017' Hewitt i 31,782 32,708 926 Hibbing 4,235,169 4,316,433 81,264 Hill City 50.794 52,239 1,445 Hillman 1,760 1,7821 22 Hills 96,783 98,846 2,065 FWRo 59,261 60,965 1704 Hinckley 133,576 136,1061 2,5281 Hltterdal 42,719 43,1071 388 1 Hoffman l 84.9181 Hokah 150,091 HNdingford 4 114,107] Holland 36,856 87,1981 153,4681 115,822 37,5331 2,2801 3,3771 1,7151 677', ( Howard Lake_ Hoyt _Lakes Hugo Humboldt -j Hutchinson Ihlen Independence Intl Fells Inver Grove Heights na Junction _ 1 6 ton i Isanfi - P4 -- 1 14,5541 8,103 834,1951, 191,6921 175,014] 268,152 28,679 6,583 1 1,407,5381 13,379 0 2,243,163 474,9061 33,413 4,1671, 105,699 243,3461 Jb, tbJ 14,642! 8,252 827,4641 198,812 274,217' 28,4781 6,9571 1,444,0321 13,7571 ' 2,274,34 464,130 34,392 4,438 108,827, 253,966 Jb9 288 149 (6,731) 7,120 j 8,402 6.065 (201 374; 36,494 F 378 0 31,186 (10,776) 979, 271 3.128 10.-12r Final Certified Change City 1997L A 1998 LGA 1 1997.19981 Isle 67,434 69,107 1673 Nanlwe 140 800 144,168 3,368 'Jackson 896,528 916,377 19 849 'Janesville 280,504 295 538 15 032 Ja er 119,316 122,863 3 547 .Jeffers 77130 78,903 1773 Jenkins 11,780 12,070 290 Johnson 2 980 3,122 142 .Jordan 292,036, 302,529 10,493 ' 45,748 47,497 1,749 Kanstad 137 141,196 3776 Kasola 61,496 _ 65,185 3,689 Kasson 438,568 455,494 16 ,Keewatin 384,113 391,549 7436 Kelliher 27 29 1,506 'Kellogg 45,470 46,602 1132 IKenne 39,5491 40,916 1,369 Kenneth 10,795 11,078 1 283 Kensington 37,847 38,918 1,071 , Kent 16 16,332 291 'Ken on 226,191 235 9,339 Kerkhovan 121 125,024 3,449 Kerrick 3,310 3,412 102 •Kettle River 27805 26,166 361 Kiester 128,417 130,965 2,548 -- ,Kilkenn 27,639 28,392 753 'Kimball Kinbrae 47,586 9891 49,998 992 2,412 3 n ton 2 3,436 522 Kin ne 74 75,702 1,063 Lacrescent 297,779 302,636 4,859 Lafayette 84,104 86,346 2,242 Lake Benton 185,290 189,018 3,728 Lake Bronson 50 51,332 794 Lake Ity 740,096 756,104 16,D08 Lake Crystal 286 300,818 14 Lake Elmo 4,494 4,488 6 Lake Henry 4,3771 4,538 161 '.Lake Lillian 45,061 45,920 859 Lake Park 108 442 109,780 3 338 Lake Saint Croix Beach 19,865 21,769 1,904 Lake Shore 0 0 0 ILake Wilson lakefield ( Lakeland Lakeland Shores Lakeville I,Lamberlon Lancaster ]Landfall 'Lanesboro Lapone 1Lapraine , ,Lasalle Lastrup _ (Lauderdale �Lecenter ILengby ',Leonard Leonidas ,Leroy Lester Prairie !Lesueur Lewiston 51,677 480,054 20,716 0 485,409 179,320 1 59,796 5,170 195,306 } 6,205 38,401 I 6,930 4,304 53,494 298,723 22,007 1,882 43,971 118,3381 1 147,497! 634,761 125,2851 52,313 491,514 27,173 0 477,449 184,146 61,3501 0 198,962 6,561 38,396 7,522 4,614 54,689 311,784 22,407 2,019 44,229) 122,5401 153,050 - 648,3471 133,178 _ 436 11,460 _ 6,457 0 _ (7,980 4,626 1,554 15,170 3,656 356 5 _ _ 592 _ __ 310 _ 1,195 _ 13,061 40 137 258 4,202 � 5,553 13,566 7,8931 LMC Cities Bulletin • 7/23/97 HUICFIINSON UTILITIES COMMISSION PAGE 1 STATEMENT OF INCO6 EXPENSES JUNE 30, 1997 PREVIOUS CURRENT BUDGETED BUDGET YEAR TO DATE YEAR TO DATE YEAR TO DATE DEVIATION INCOME STATEMENT OPERA REVENUE SALES — ELECTRIC ENERGY SALES FOR RESALE NET INCOME FROM OT HER SOURC SECURITY LIGHTS POLE RENTAL SALE — GAS TOTAL OPERATING REVENUE — - - - - -— 5,543,171.62 230,338.00 22,5 6,474.50 1,657.25 3,267,280.10 9,07!,46!.19 • ANNUAL BUDGET — 3,547,315.18 5,642,900.00 (95,584.82) Y1,300,000.00 393,043.50 393,300.00 (256.50) 570,000.00 45, !10.52__— 21,38 _ 23,356.52 _ _._;,41 000.40 -__ 6,354.50 6,500.00 (145.50) 13,000.00 1,640.25 2,160.00 (519.75) 4,000.00 4 058,_899_39, 3 ,320.9000 968,856.90 10,052,363.34 9,395,514.00 656,849.34 17,941,000.00 OPERATING EXPENSES _ _ k PRODUCTION OPERATION 527,868.10 521,220.03 584,802.15 63,582.12 1,155,395.00 61,258.49 PRODUCTION MAINTENANCE 406,956.56 330,007.52 348,090.00 18,082.48 486,100.00 (1,558.20) RCH ASED POWER_ 1,575 968,856.90 96 (6,216,90) 1,719,000 L. _ K TRANSMISSION OPERATION .00 _ .00 .00 .00 3,400.00 "I TRANSMISSION MAINTENANCE 14,454.40 12,281.82 13,250.00 968.18 84,000.00 L N ELECTRIC DISTRIBUT OPERATION 1 03 650.41 133,284.81 125,798,50 (7,486,31) .9 �e _ ELECTRIC DISTRIBUTION MAINTENANCE 109,898.12 _ 114,570.08 104,935.00 (9,635.08) 170,100.00 MFG GAS PRODUCTION OPERATION MFG GAS PRODUCTION MAINTENANCE 627.04 38.50 881.22 573. 440.00 1!0.00 (441.22) (463.72) 1 — — 2,000.Q4 _ PURCHASED GAS EXPENSE 4,250,335.30 5,148,4!3.19 4,319,895.00 (828,518.19) 8,360,790.00 GAS DISTRIBUTION OPERATION 106,668.79 111,556.63 118,630.00 7,073.37 244,120.00 GAS DISTRIBUTION MA 30,810.70 33,363.19 34, 951, QQ 1,587,8 - _54,44000 CUSTOMER ACCIXFIT ING 8 COLLECTIONS 100,652.12 118,129.69 ___ 110,809.00 (7,320.69) 220,800.00 t ADMINISTRATIVE 6 GENERAL EXPENSES 636,870.21 923,026.49 784,688.66 (138,337.83) 1,425,116.20 DEPRE 726,210.00 729,360 770.600.00 49,240.00 _1,562,QQQ,QQ TOTAL OPERATING EXPENSES 8,590,327.62 9,145,525.29 8,287,639.31 (857,885.98) 15,698,171.20 OPERATING INCOME _ 481, 133.57 906,838,05 l .lQZ, @74 69 (2O IQ36164) ___ 2,242.828 OTHER INCOME OTHER - NET 27,978.84 _ 79,762.29 27,050.00 52 ,712 .29 _0 ,000.00 d INTEREST INCOME 98,979.09 135,913.92 96,600.00 39,313.92 210,000.00 MISC INCOME 75,688.79 83,251.08 55,800.00 27,45!.08 60,000.00 GAIN ON D ISPOSAL .00 .00 . .00 — _._._ MISC INCOME - GAS 142,196.22 230,276.04 127,530.00 102,746.04 ` 1,500.OQ 327,000.00 - TOTAL OTHER INCOME 344,842.94 529,203.33 306,980.00 222,223.33 688,500.00 r OTHER EXPENSES _ DEPLETION - GAS WELLS .00 .00 .00 .00 MISC EXPENSES 40,619.05 61,258.49 31,297.00 (29 ,961.49) INTEREST EXPENSE 322,188.66 301,434.20 299,876.00 (1,558.20) TOTAL OTHER EXPENSES 363,007.71 362,692.69 331,173.00 (31,519.69) CONTRIBUTION TO CITY 337,500.00 337,915.00 337,500.00 (415.00) TOTAL CONTRIBUTION TO CITY 337,500.00 337,915.00 337,500.00 (415.00) 105,000.00 599,400.00 775,700.00 675,000.00 675,000.0.0 NON- OPERATING'INCOME (355,664.77) (171,404.36) (361,693.00) 190,288.64 (762,200.00) NET INCOME 12 _ 735,433.69 746,!81.69_____ (10,748.00) 1,480 ,28.80 7/23/97 HUTL,NINSUN UTILITIES COMMISSION • BALANCE JUNE 30, 997 f MUNICIPAL EQUITY 6 LIABILITIES —1 MUNICIPAL EQUITY MUNICIPAL EQUITY IINARPkfIF•RTATFD RFTATNf - FARNTNr..S PAGE 2 • _� ■ +t • ■ TOTAL ■ w • r 29,722,477.20 -- 735.433.69 r-- TOTAL MUNICIPAL EQUITY 30,457,910.89 - LONG TERM LIABILITIES –NET OF — CURRENT MATURITIES 1993 BONDS 12,250,000.00 TOTAL LONG TERM LIABILITIES I 12,25 000.00 CONSTR CONTRACTS 8 ACCTS PAY RETAIN ACCRUED EX PENSES – RE TOTAL CONSTkUCTION 8 ACCTS PAY 2,976.1 CURRENT 6 ACCRUED LIABILITIES - ACCOUNTS PAYABLE - - - _ -- i,248,859.73 "1 INTEREST ACCRUED 52,060.78 z� ACCRUED PAYROLL 50.653.16 ACCRUED VACATION PAYABLE - _ 152,755.52 "I ACCRUED MEDICAL FUND 106,e55.eB ACCRUED REC PAYMENT _ 3,393.60 CUSTOMER DEPOSITS 91,700.00 y OTHER CURRENT 6 ACCRUED LIABILITIES (1,100.61) TOTAL CURREN 6 ACCRUED LIAB 1,705,178.06 _.._ TOTAL MUNICIPAL EQUITY 6 LIAR 1 44,416,065.07 i l ar - - --j 7/23/97 HUTCHINSON UTI:L.ITIES COMhISSION • BALANCE T JUNE 30, 997 _ASSE _ -- UTILITY PLANT - AT COST LAND d LAND RIGHTS DEPRECIABLE UTILITY PLANT PAGE I ■ r r r TOTAL M x•* S91, 734.75 53.019.070.13 TOTAL UTILITY PLANT 53,vi0,n0a.ed LESS A CCUMULATED DEPRECIATION (19, TOTAL ACCUMULATED DEPRECIATION (19,724,294.23) CONSTRUCTION IN PROGRESS 32 _ TOTAL CONSTRUCTION IN PROGRESS i 327,285.65 a� TOTAL UTILITY PLANT DEPREC VALUE - 34,51 _ - s RESTRICTED FUNDS 6 ACCOUNTS INVESTMENT - GAS RESERVES 675,454.69 _ _ MEDICAL INSURANCE 108,800.00 BOND & INTEREST PAYMENT 1993 706,074.75 BOND RESERVE 1993 1,389 - _ CATASTROPHIC FAILURE FUND 1,250,000.00 TOTAL RESTRICTED FUNDS 6 ACCOUNTS 4,120,849.44 x CURRENT 8 ACCRUED ASSETS N CASH IN BANK 2,677,307.49 ]5 INVESTMENTS A SAVINGS ACCOUNTS _. 70,332 ACCOUNTS RECEIVABLE 1,902,396.00 INVENTORIES 914,715.25 A PREPAID INSURANCE 70 937 ACCRUED INTEREST RECEIVABLE 2,811.12 MISC - ACCOUNTS RECEIVABLE 1,149.83 TOTAL CURREN 6 ACCRUED ASSETS 5,639,650.26 DEFERRED CHARGE - BOND D 1993 141 769.07 _ _ _ TOTAL DEFERRED CHARGE 141,769.07 TOT ASSETS _ 44,416,065.07 r. 61 • • 0:33 AM Final (A) (B) (A) -(B) JUNE MAY JUNE Charge 1997 1997 1996 CY vs PY $520,598 $387,238 $557,466 ($36.869) 1.330.048 1,360,224 730.432 599,616 1,095,261 1,054,481 908,705 188,557 394,556 457,578 272,075 122,481 HUTCHINSON AREA HEALTH CARE 938,659 738,824 191,084 334,312 Comparative Balance Sheet (1,987) 556,751 567,620 683,929 As of June 30, 1997 64,123 67,584 64,248 (A) 51,230 (B) (A) - (B) (204,770) 3,676 8,965 JUNE MAY JUNE Charge 1997 1997 1996 CY vs PY ASSETS LIABILITIES AND FUND BALANCES Current Assets Current Liabilities 1 Cash and investments - Operations $2,510,207 $2,439,616 $3,132,066 (621,859) Current maturities of 2 Cash and investments - Self- Insured 1,077,642 1,095,342 1,158,844 (81,202) Long term debt 3 Subtotal cash 6 Investments $3,587,850 $3,534,958 $4,290,910 (703,061) Accounts payable - trade Estimated contractual 4 Patient/Resldenl receivables 6,604,576 6,428,702 6,131,984 672,592 settlements -net 5 Allowances for bad debts (1,103,338) (1,057,805) (864,632) (238,706) Accrued expenses - 6 Advances and contractual albwances (1,957,273) (1,670,982) (1,570,428) (386,844) Salaries 7 Net patienUresident and third -party PTO 8 payor receivables $3,743,966 $3,699,915 $3,696,925 $47,041 Interest 9 Se8- Insured program fe 10 Other receivables - net 7,177 9,222 110,613 (103,436) MN Care tax payable 11 Inventories 426,827 455,299 507,020 (80,192) Deterred liabilities 12 Prepaid expenses 94,376 139,911 50,236 44,140 Deferred revenue 13 Total Current Assets $7,860,196 $7,839,304 $8,655,703 ($795,507) Total Current Liabilities 14 Board DesionatedlFunded Depredation Investmems $6,109,085 $6,074,423 $4,710,961 $1,398,125 15 Investment in Joint Ventures $108,884 $108,984 $50,DD0 $58,984 Plant Assets 16 Land $165,896 3165,686 $165,696 $0 17 Buildings 18,104,719 17,965,315 17,713,656 391,063 18 Accumulated depredation (6,625,612) (6,567,267) (5,947,400) (678,213) Lora -term Debt (less current 19 Buildings less depreciation $11,479,107 $11,398,048 $11,766,256 ($287,150) mehinties) 20 Equipment 9,753,098 9,726,503 8,894,124 858,973 21 Accumulated depredation (6,820,029) (6,755,019) (6,091,666) (728,364) 22 Equipment less depredation $2,933,068 $2,971,484 $2,802,459 $130,610 23 Cash - construction 8 equipment 0 0 0 0 24 Construction in progress 326,236 402,345 162,173 161,063 25 Total Plant Assets $14,904,108 $14,937,573 $14,896,585 $7,523 Fund balance Other Assets 26 Deferred financing costs $234,280 $236,026 $261,974 ($27,694) 27 Total Funds, $29,216,652 $ 29,196, 309 $ $ Total Funds 0:33 AM Final (A) (B) (A) -(B) JUNE MAY JUNE Charge 1997 1997 1996 CY vs PY $520,598 $387,238 $557,466 ($36.869) 1.330.048 1,360,224 730.432 599,616 1,095,261 1,054,481 908,705 188,557 394,556 457,578 272,075 122,481 929,908 938,659 738,824 191,084 334,312 259,047 336,298 (1,987) 556,751 567,620 683,929 (127,179) 64,123 67,584 64,248 (125) 51,230 51,230 256,000 (204,770) 3,676 8,965 (9,253) 12,930 $5,280,462 $5,152,646 $4,536,724 $743,738 $11,829,067 $11,961,676 $13,457,132 ($1,628,065) $12,107,123 $12,081,987 $9,019,120 $3,088,003 $29,218,652 $29,196,309 $27,012,976 $2,203,676 Finstmnt Pam Larson i Revenue 1 In patient revenue 2 Ancillary services 3 Total in patient revenue 4 Out patient revenue 5 Resident Revenue 6 Total pabenl/residem revenue Discounts 7 Governmental 8 Policy Discount 8 Free Care 9 Total deduction from revenue 10 Net patient/resident revenue 11 Other operating revenues 12 Net operating revenue Expensas 13 Salaries 14 Employee Benefils 15 Professional Fees 16 Medical Fees 17 Utilities, Mt nca Contracts & Rbpalrs 18 Food. Dugs 8 Supplies 19 Olhar expense 20 Minnesota Care 21 Bad debt 22 Interest 23 Depredation 24 Total expenses Excess of net operating revenue 25 over (urder) operating expenses Nonotwatm Revenues 26 Investment ncorne 27 Other nonoparating revenue (net) 28 Total nonopersting revenue 29 Net Income HUTCHINSON 9 HEALTH CARE Statement of Revenues and Expenses Month and Period Ended June 30, 1997 30 CURRENT MONTH 717 665 YEAR -TO -DATE 7.8% YEAR -TO -DATE 4,510 98 Over (Under) Budget 0.3% 31 Over (Ur6m) Budget 3,559 3,657 VARIANCE % Actual Budget Dollars Percent Actual Budget Dollars Percent Jun -96 1997 vs 1996 $510,421 $525,383 (314,962) -2.8% $3,228,070 $3,443133 (5215,063) -62% $2,997,831 7.7% 841,917 823,567 18,351 22% 4,888,218 5,308,725 (420,508) -7.9% 4,477,016 92% $1.352,339 $1,348,950 $3.389 0.3% $8,116,288 $8,751,858 ($635,571) -7.3% $7,474,847 8.6% 1,741,837 1,562,775 179,061 11.5% 10,118,079 9,856,486 261,593 2.7% 8,579,848 17.9% 356,694 383,485 (26,791) .7.0% 2,269,173 2,313,041 (43,868) .1.9% 2,222,317 21% $3,450,869 $3,295,210 $155,659 4.7% $20,503,540 $20,921,385 ($417,845) -2.0% $18,277,012 12.2% 1,332,889 1,130,319 202,570 17.9% 7.210,731 7,220,407 (9,675) -0.1% 5,711,562 26,2% 0 8,333 (8,333) - 100,0% 4,805 50,000 (45,195) -90.4% 7,132 .32,6% $1,332,889 $1,138,653 $194,236 17.1% $7,215,537 $7,270,407 ($54,870) -90.5% $5,718,694 26.2% $2.117,980 $2,156,558 ($38,578) .1.8% $13,288,004 513.650,979 ($362,975) -2.7% 512,558,318 5.8% 22,877 13,992 8,886 63.5% 81,030 83,950 (2,920) -3.5% 82,177 -1.4% $2,140,857 $2,170,549 ($29,692) -1.4% $13,369,033 $13,734,929 ($365,895) -2.7% $12,640,495 5.8% 49.5 , 55.0 -5.5 - 10.0% $1025,338 $1,006,850 $18489 1.8% $6,114,892 $6,239,331 ($124,439) -2.0% $5,636,627 84% 213,882 210,672 3,210 1.5% 1,281,277 1,304,188 (22,911) -1.8% 1,208,295 60% 97,589 107,032 (9,443) -8.8% 695,527 721,173 (25,646) -3.6% 588,713 18.1% 128,260 139,648 (11,588) -8.3% 855,846 641,152 14,695 1.7% 671,378 27.5% 102,241 131,096 (28,855) -22.0% 633,049 699,096 (66,047) -9.4% 542,630 16.7% 313,650 290,294 23,356 8.0% 1,792,589 1,823,209 - (30,621) -1.7% 1,621,065 10.6% 61,778 83,792 (22,014) -26.3% 463,817 514,757 (50,940) -9-9% 422,276 9.8% 20,235 23,083 (2,648) -12.3% 127.106 138,498 (11,392) -8.2% 108,818 16.8% 38,362 33,739 4,623 13.7% 184,188 213,813 (29,625) -139% 195,597 -5.8% 54,111 61,275 (7,165) -11.7% 396,147 373,021 23,126 6.2% 357,136 2.3% 113,027 114,021 (994) -01% 661,261 659.923 1,338 0.2% 668,570 -1.1% $2,168,474 $2,201,702 (533,228) -1,5% $13,205,699 $13,528,161 ($322,462) .24% $12.053,105 9.6% ($27,617) ($31,153) $3,536 -11.3% $163,335 $206,768 (543,433) -21.0% $587,390 -72.2% $58,567 $37,463 $21,104 56.3% $251,827 $224,778 $27,048 12.0% $128,805 95.5% (5,814) (3,499) (2,315) 66.2% (15,785) (21,563) 5,777 -26.8% (54,860) -71.2% $52,753 $33,964 $18,789 55.3% $236,041 $203,216 $32,825 16.2% $73,945 219.2% $25,136 $2,811 $ 22, 324 794.1% $3 99,376 $ 409,983 ( -2.6% $861,335 -39 .6% 30 Pahentdays 717 665 52 7.8% 4,608 4,510 98 2.2% 4,595 0.3% 31 Resdent days 3,559 3,657 (98) -2.7% 22,049 22.068 (19) -0.1% 22.328 -1.2% 32 Out patient services 3,819 3,829 -10 -0.3% 25,079 23,411 1,668 7.1% 22,186 13.0% 33 Percent occupancy - budget beds - Hospital 39.8% 36.9% 2.9% 7.9% 42.4% 41,5% 0.9% 2.2% 42.1% 0.7% 34 Percent occupancy -bud tat bads - Nursing Horne 93.4% 96.0% -2.6% -2.7% 95.9% 96.0% -0.1% -0.1% 97.0% -1.1% 35 FTE's 387.4 379.4 8.0 2.1% 381.2 3794, 1,8 0.5% 360.5 5.7% 36 Adm ssions (aclit d) - Hospital only 438 403 34 8.5% 2,764 2,596 168 6.5 % 2,583 7.0% 37 Expenses (net) Der admission (adjualed) - Hospital only 3.937 4,292 (355) -8.3% 3.754 4,122 (368) -8.9% 3,627 3.5% 38 Revenue par admmalon(lydpmted) - Hospital only 6,935 7.063 (127) -1,8% 6,467 7,024 (557) -7.9% 6,082 8.3% 39 Not Revenue per admission (adRalad) - Hospital only 3,918 4,301 (383) -8,9% 3,904 4,280 (378) -8.5% 3,917 -0.3% 40 Discounts as a penxn of revenues 38,6% 34.6% 41A% 11.6% 35.2% 34.8% 0.4% 1.3% 31.3% 12.5% 41 FTE's par 100 adnussions (ed)usted) - Hospital any 5.0 5.4 -0.3 -6.3% 4.6 5.0 -0.3 -6.7% 4.7 -1.7% 42 Days in Net Accounts Receivable 49.5 , 55.0 -5.5 - 10.0% 50.5 -2.0% 43 Case Mix - Horne only 2.44 140 0.04 1.7% 2.44 2.40 0.04 1.7% 2.35 3.8% Fnstmnt