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cp10-14-1997 c0 0 OCTOBER SUNDAY MONDAY TUESDAY 1997 -12- -13- -14- HUTCHINSON 1:00 p.m. - HATS Joint Powers Board Meeting at HATS CITY Facility CALENDAR p.m. - Open Bids for 1997 G.O. Improvement Bonds at 6:30 p.m. - Light Traffic Task City Center WEEK OF Force Meeting at City Center 5:30 p.m. - City Council Meeting at October 12 to October 18 City Center Council Chambers F WEDNESDAY THURSDAY FRIDAY SATURDAY -15- -16- -17- -18- CONFERENCE /SEMINAR/ 10:00 a.m. - Directors Meeting in 10:00 a.m. - Employee Safety VACATION Staff Conference Room Committee Meeting at City Center 10/15 -17 DolfMoon (V) C = Conference M = Meeting S = Seminar V = Vacation AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL • TUESDAY, OCTOBER 14,1997 2. INVOCATION - Rev. Charles Carlson, Bethany Baptist Church PRESENTATION OF PLAQUES: BRIAN BROSZ (PARKS/REC. /C.E. ADVISORY BOARD) JOHN PAULSEN (HRA) DAVID SKAAR (AIRPORT COMMISSION) 9000F.T11 MINUTES OF SEPTEMBER 23, 1997 Action - Approve as presented - approve as amended 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF AUGUST 19, 1997 2. LIBRARY BOARD MINUTES OF SEPTEMBER 22, 1997 (b) RESOLUTIONS AND ORDINANCES ORDINANCE NO. 97 -208 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE CHAPTER 7.07, SUBD. 5(A) ENTITLED "PLACING SNOW OR ICE IN A ROADWAY OR ON A SIDEWALK" BY ADDING LANGUAGE AND BY ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SET SECOND READING AND ADOPT) 2. ORDINANCE NO. 97 -209 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (SECOND READING AND ADOPT) 3. ORDINANCE NO. 97 -210 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP . (SECOND READING AND ADOPT) 4. ORDINANCE NO. 97 -211 - AN ORDINANCE AMENDING SECTION 8.18, SUBD. 2, FLOOD PLAIN MANAGEMENT, BY CHANGING THE FLOOD INSURANCE AND BOUNDARY MAP DATES AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION • 2.99, WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) CITY COUNCIL AGENDA - OCTOBER 14, 1997 5. RESOLUTION NO. 10911 - RESOLUTION DESIGNATING THE LOCATION OF THE POLLING PLACE FOR ALL PRECINCTS AND APPOINTING JUDGES FOR THE 1997 GENERAL ELECTIONS (c) APPROVAL OF ECONOMIC DEVELOPMENT LOAN TO CROW RIVER PRESS (d) SNOW REMOVAL PERMIT FOR STEVE REINER (e) LETTING NO. 11, PROJECT NO. 97 -29: ► PETITION FOR LOCAL IMPROVEMENT BY 100% OF PROPERTY OWNERS ► AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL ► RESOLUTION NO. 10912 - RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT, ASSESSMENT ROLL NO. 5017, LETTING NO. 11, PROJECT NO. 97 -29 ► RESOLUTION NO. 10913 - RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT, ASSESSMENT ROLL NO. 5017, LETTING NO. 11, PROJECT NO. 97 -29 ► RESOLUTION NO. 10914 -RESOLUTION ADOPTING ASSESSMENT, ASSESSMENT ROLL NO. 5017, LETTING NO. 11, PROJECT NO. 97-29 (fl APPOINTMENTS TO BOARDS AND COMMISSIONS: ► CHERYL DOOLEY (POLICE CIVIL SERVICE COMMISSION) ► JIM FABER (AIRPORT COMMISSION ► ROGER GILMER (UTILITIES COMMISSION ► RAY WURSCHER (TREE BOARD) Action - Motion to approve consent agenda PUBLIC HEARING -- NONE COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY HCDC FINANCE TEAM ON TAX INCREMENT PROJECTS Action - 7. (a) POSITION ON MAIL BALLOT REFERENDUM (DEFERRED SEPTEMBER 23, 1997) Action - Motion to reject - Motion to approve and adopt Resolution 8. NEW BUSINESS (a) CONSIDERATION OF TRANSFERRING CITY BOARD OF REVIEW POWERS AND DUTIES TO MCLEOD COUNTY Action - Motion to reject - Motion to approve • • • 2 CITY COUNCIL AGENDA - OCTOBER 14, 1997 • (b) CONSIDERATION OF EASEMENT AGREEMENT WITH DAKOTA RAIL, INC. FOR INDUSTRIAL PARK CONNECTOR TRACK Action - Motion to reject - Motion to approve and enter into agreement (c) CONSIDERATION OF ORDER TO CLEAN -UP PROPERTY Action - Motion to reject - Motion to approve (d) CONSIDERATION OF SETTING DATE FOR SPECIAL CITY COUNCIL BUDGET WORKSHOP Action - (e) CONSIDERATION OF AWARD FOR $2,075,000 GENERAL OBLIGATION 9. MISCELLANEOUS (a) COMMUNICATIONS 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds l • J At►1ul .. ► . 3 IMPROVEMENT BONDS, SERIES 1997 Action - Motion to reject - Motion to approve and adopt Resolution(s) (f) CONSIDERATION OF 1997 SPECIAL ASSESSMENT INTEREST RATE Action - Motion to reject - Motion to approve and adopt Resolution No. 10915 (g) CONSIDERATION OF CHANGING CITY COUNCIL MEETING DATE FROM NOVEMBER 11, 1997 (VETERAN'S DAY) TO NOVEMBER 10, 1997 • Action - Motion to reject - Motion to approve (h) CONSIDERATION OF HOLDING PUBLIC HEARING FOR FLOOD ASSISTANCE GRANT ON NOVEMBER 10, 1997 AT 6:00 P.M. Action - Motion to reject - Motion to approve (i) CONSIDERATION OF WAGE COMMITTEE POLICY Action - Motion to reject - Motion to approve (j) CONSIDERATION OF ANNUAL WAGE ADJUSTMENT POLICY Action - Motion to reject - Motion to approve and adopt Resolution No. 10916 9. MISCELLANEOUS (a) COMMUNICATIONS 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds l • J At►1ul .. ► . 3 MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 23, 1997 The meeting was called to order at 5:30 p.m. by Mayor Torgerson. Present: Mayor Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. There was no invocation in the absence of a pastor. PRESENTATION OF PLAQUES: LINDA MARTIN JAMES MILLS "IM MIN -y The minutes of August 12, 1997, August 26, 1997, September 19, 1997 and Bid Openings of July 29, 1997 and September 8, 1997 were approved as presented; and the minutes of September 9, 1997 were approved as amended. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - AUGUST 1997 • 2. FINANCIAL/INVESTMENT REPORT - AUGUST 1997 PLANNING COMMISSION MINUTES OF AUGUST 19, 1997 4. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF AUGUST 7, 1997 (b) RESOLUTIONS AND ORDINANCES ORDINANCE NO. 97 -208 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE CHAPTER 7.07, SUBD. 5(A) ENTITLED "PLACING SNOW OR ICE IN A ROADWAY OR ON A SIDEWALK" BY ADDING LANGUAGE AND BY ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) (c) DELINQUENT WATER AND SEWER ACCOUNTS (d) PRELIMINARY PLAT KNOWN AS "THE MEADOWS" LOCATED NORTH OF GOLF COURSE ROAD NW REQUESTED BY SCOTT AND BART BRADFORD, JBS INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10903) • (e) REZONE PROPERTY PROPOSED TO BE PLATTED' THE MEADOWS" FROM R -1 TO R -2 REQUESTED BY SCOTT BRADFORD, JBS INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE AND SET CITY COUNCIL MINUTES - SEPTEMBER 23, 1997 SECOND READING FOR OCTOBER 14, 1997) • (1) PLANNED DEVELOPMENT DISTRICT /CONDITIONAL USE PERMIT REQUESTED BY JBS TO CONSTRUCT 19 TWIN HOME BUILDINGS IN R -2 DISTRICT LOCATED NORTH OF GOLF COURSE ROAD NW ! rHE MEADOWS ") WITH FAVORABLE RECOMMENDATION OF PLAN 'ING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOL' - ION NO. 10904) (g) CONDITIONAL USE PERMIT FOR TWO POLE -TYPE BUILDINGS AND ADDITION TO OFFICE AND MANUFACTURING BUILDING REQUESTED BY HUTCH MANUFACTURING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10905) (h) CONDITIONAL USE PERMIT TO MOVE IN 22'X 24' TWO CAR GARAGE LOCATED AT 441 MONROE STREET REQUESTED BY JASON STURGES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10906) (i) CONDITIONAL USE PERMIT TO CONSTRUCT 24'x 98' METAL STORAGE BUILDING ON HIGH SCHOOL PROPERTY REQUESTED BY INDEPENDENT SCHOOL DISTRICT #423 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10907) (j) REZONING FROM C -4 TO I/C PORTIONS OF TEMPLIN AND BRANDON • PROPERTIES LOCATED NORTH OF HWY. 7 WEST REQUESTED BY HUTCHINSON PLANNING STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE AND SET SECOND READING FOR OCTOBER 14, 1997) (k) AMENDMENT TO ZONING ORDINANCE, SECTION 8.18, SUBD. 2, REGARDING FLOOD INSURANCE AND BOUNDARY MAP DATES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE AND SET SECOND READING FOR OCTOBER 14, 1997) (1) VARIANCE TO REDUCE AVERAGE SETBACK FOR CONSTRUCTION OF BUILDING LOCATED AT 441 MAIN STREET N. REQUESTED BY GARY DOBMEIER, MAILBOXES INC. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10908) (m) LOT SPLIT REQUESTED BY JAY BEYTIEN FOR PROPERTY LOCATED AT 740 AND 730 HARMONY LANE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (n) CONDITIONAL USE PERMIT REQUESTED BY CRAIG REINER TO CONTINUE GRAVEL MINING OPERATION IN ACOMA TOWNSHIP (URBAN BOUNDARY DISTRICT) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS • CITY COUNCIL MINUTES - SEPTEMBER 23, 1997 • Motion was made by Peterson, seconded by Mlinar, to approve the consent agenda with the exception of items 4 -(b -1) and 4 -(d). Motion unanimously carried. Item 4 -(b -1) —There was discussion of changing the wordage in Ordinance No. 97- 208. Motion was made by Erickson, seconded by Peterson, to defer action to the next Council meeting. Motion unanimously carried. Item 4- (d)-- Director Jim Marka addressed the issues of "The Meadows." He reported there would be a regional pond and ghost platting. Also, the approval of the plat would be contingent upon the eight items listed and made a part of Resolution No. 10903, which Marka reviewed. Motion was made by Mlinar, seconded by Peterson, to approve the preliminary plat and to adopt Resolution No. 10903 with contingencies. Motion unanim ously carved. PUBLIC HEARING - 6:00 P.M. (a) LETTING NO. 7, PROJECT NO. 97-25,97-27,97-30,97-31; ASSESSMENT ROLL NO. 5015 The Mayor called the hearing to order at 6:00 p.m. and read the notice of hearing. The City Engineer reviewed the individual projects. He reported that bids on • projects not requiring a public hearing were awarded at the last Council meeting. Project No. 97 -25 -- Maple Street NE from 10th Avenue NE to North High Drive Vincent Dooley, 212 North High Drive NE, asked about the water in the area and if there was a water line installed. He questioned if they would be assessed for the sewer and water again since they are located outside the City limits. Rodeberg stated there was no individual service line to the property, and he will determine if there is an existing water service. The City Engineer commented that there will be an eventual cost to the property, and the assessments will be activated. At that time, Mr. Dooley will be credited for 150' and assessed for anything over 150'. Project No. 97 -27 -- Bradford Street SE South of Orchard Avenue SE It was noted that the project was only one block long. No one was present to be heard. Project No. 97 -30 -- Otter Street SE (Uhn Avenue) from South Grade Road to North Termini Rodeberg reported the project was completed except for the bituminous, which brought the project cost up. During discussion it was determined that the bid for blacktop would be lower in the spring. Therefore, the City Engineer recommended • to reject the bid and rebid the project in the spring. CITY COUNCIL MINUTES - SEPTEMBER 23, 1997 Motion was made by Erickson, seconded by Mlinar, to close the hearing at 6:15 p.m. • Motion unanimously carried. Motion was made by Mlinar, seconded by Peterson, to approve Projects No. 97 -25, No. 97 -27, postpone Project No. 97 -30 and adopt Resolution No. 10909 and No. 10910. The motion was amended by Mlinar, seconded by Peterson, to reject the bid for Project No. 97 -30 and rebid it and adopt amended Resolutions. The main motion and amended motion unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY HCDC ON ECONOMIC DEVELOPMENT AUTHORITY Don Walser, President of HCDC, addressed the issue of the limited amount of money HCDC is allowed to spend. He reported that a committee was appointed to study the matter, and it was determined that perhaps a change needed to be made in how HCDC does its economic development and use different methods. Therefore, they were researching the formation of an Economic Development Authority. Dick Lennes, HCDC Executive Director, presented the vision and mission of the organization. He explained the structure of the new format as an EDA. It was his recommendation that the City Council authorize a HCDC Economic Development Authority Task Force to develop and present the following to the Council in November: (1) a financial analysis of the costs of an EDA; (2) a detailed organization structure; and (3) an enabling agreement. MaryBeth Schaufler, HCDC Administrative Coordinator, presented the 14 pros and • 3 cons of becoming an EDA. She stated that an EDA is considered a governmental unit. If it meets with City Council approval, the HCDC would like to become an EDA by the first part of the year in 1998. The City Attorney recommended that the City's Bond Counsel, Attorney Jerry Gilligan, be included for his expertise as the task force does further study on the organizational issues. He also noted that a public hearing would be required to change the HCDC to an Economic Development Authority. Following discussion, motion was made by Mlinar, seconded by Craig, to approve and authorize HCDC to proceed with a financial analysis for a future report. Motion unanimously carried. (b) PRESENTATION BY FINANCE DIRECTOR REGARDING LEVY LIMITS AND TAX IMPACT Ken Merrill presented points of clarification and additional information regarding the 1997 real estate tax statement. He reported that for every $100.00 of real estate taxes paid, the City receives $25.00. The remainder is divided between McLeod County ($30.00), Region 6E ($1.00), and School District #423 ($44.00). Merrill also addressed the 1998 tax levy limit and explained the 1998 adjustment for the 2.2% price deflator and the 1.1% additional housing units. He noted that special levies are allowable. Merrill presented the breakdown for the 1998 Preliminary City Tax Expenditure based on every $100 collected. 7. UNFINISHED BUSINESS 0 CITY COUNCIL MINUTES - SEPTEMBER 23, 1997 • (a) UPDATE ON FLOOD ASSISTANCE GRANT APPLICATION BY DIRECTOR TIM MARKA Marka presented an update on the flood grant application and the time frame of what has occurred from July 28, 1997 to present. The City has received 10 letters from property owners in the flood plain expressing their intent to sell for a volunteer buy out. The Fire Marshal and Building Inspector have inspected the condition of 14 houses. The City Council was asked to consider expanding the program to include commercial property located up- stream from the Crow River dam as part of Phase H. Marka considered this as a high priority to the project. It was noted that appraisals may be needed. Marka stressed that it costs more to protect the properties from flooding than it does to buy out the properties prior to a flood. It was also requested that the City contact the individual who was administrator over the East Grand Forks flood and ask him/her to handle the paperwork and administration ofHutchinson's project. The cost would be incorporated into the flood grant funding. Marka stated the only cost to the City will be for in- service and staff time. The motion was made by Peterson, seconded by Mlinar, to approve Phase II and the requests presented. Motion unanimously camed. (b) MAIL BALLOT REFERENDUM PROPOSAL BY MICHAEL RIBICH AND • MICHAEL CAMPA, REPRESENTING "PEOPLE ADVOCATING RESPONSIBLE TAXATION" (DEFERRED SEPTEMBER 9, 1997) Following discussion, motion was made by Mlinar, seconded by Peterson, to defer to the next Council Meeting. Motion unanimously carried. NEW BUSINESS (a) CONSIDERATION OF REQUEST TO MANAGE WATER DRAINAGE PROBLEMS AT BURNS MANOR NURSING HOME It was reported that the heavy rains this summer caused water problems on the lower level and exterior of the Bums Manor Nursing Home facility. Bids were received for water drainage correction, and it was the recommendation of the HAHC Board that the contract be awarded to the low bidder, Rickert Excavation of Brownton, at a bid cost of $32,970.00. Motion was made by Mlinar, seconded by Erickson, to approve and award the bid to Rickert Excavation. Motion unanimously carried. (b) CONSIDERATION OF CITY CHARTER CHANGES REGARDING PETITIONS ( SECTION 5.02) AND INITIATIVE (SECTION 5.06) BY MICHAEL RIBICH AND MICHAEL CAMPA, REPRESENTING "PEOPLE ADVOCATING RESPONSIBLE TAXATION" Michael Ribich stated he and Michael Campa were before the Council to speak about the repressive nature of the present City Charter. They believed that the 1987 revision to the City Charter impeded the citizens' right to influence or to interact CITY COUNCIL MINUTES - SEPTEMBER 23, 1997 with the City Council on financial matters. Also, the citizens lost the ability to influence the Council on financial matters because they lost the basic right to petition. Ribich and Campa interpreted this action to constrict the citizens' freedom and allow the Council absolute authority in financial matters. It was also the opinion of Ribich and Campa that the Charter Commission invaded the basic fights of the citizens in Chapter 5 by adding "restrictive and repressive language." It appeared to them that the Commission's purpose was to strengthen the power of the City Council at the expense of the citizens. They then raised 11 questions and asked the Council Members to repeal the present City Charter for Chapter 5 which was adopted November 3, 1987 and vote to replace it with the previous City Charter Chapter 5 relating to petition freedoms which was adopted July 11, 1967. Mike Carls, 915 Neal Avenue, commented that the City Charter changes made in 1987 was not a conspiracy within the local government. Further, there was no intent to make the Charter repressive. The voters tamed out in large number to vote on the City Charter revisions. Carls stated it was not an easy task to change the City Charter. He pointed out that the citizens can address the City Council at City Hall or at the polls by voting. The question is: "Do we trust the people who are elected ?" He wondered if the City Council should be forced to put an item on the ballot that is an agenda of certain people or groups. The City Attorney stated that Ribich and Campa had made some incorrect statements regarding the City Charter, Chapter 5. The two charters had about the same wordage. The only change from 1967 to 1987 was to increase the percentage from 15% to 20% • of the registered voters required on a petition of those who voted for Mayor in the last preceding City election. Anderson commented that he found their remarks offensive to put down the members of the Charter Commission. Amendments to the City Charter require the formation of a Charter Commission. The process is to present a petition to the Chief Judge of Justice Court, and the members are appointed by the Judge. Council Member Peterson commented that she served on the Charter Commission, and she was offended by the comments made by Ribich and Campa. The Commission members worked long and hard on the Charter changes, and they reviewed every part of the Charter. She assured the PART representatives that there was no conspiracy, and public hearings were held for the purpose of input and/or comments. Jeff Haag, 660 Lakewood Drive, stated he had also served on the Charter Comrission. He noted it represented a cross section of people from all walks of life, and the process had worked well. No action was taken. (c) CONSIDERATION OF LUCE LINE TRAIL ISSUE The City Attorney reported that Dakota Rail had agreed to the City acquiring the fee interest for the 20 most southerly feet of the railroad right -of -way running from the Hutchinson Utilities service road up to, and including, Arch Street SE. He stated the City would be responsible for securing all necessary approvals and for constructing CITY COUNCIL MINUTES - SEPTEMBER 23, 1997 • a fence to keep trespassers off the railroad right -of -way. Motion was made by Mlinar, seconded by Erickson, to approve acquisition of 20' of railroad right -of -way and enter into agreement. Motion unanimously carried. 9. MISCELLANEOUS (a) COMMUNICATIONS FROM JONNY'S RESTAURANT & LOUNGE An application for a Sunday temporary liquor license was received from Jonny's Restaurant & Lounge. The City Attorney informed the Council that the business was not eligible since it did not fall under the guidelines for a license. Motion was made by Mlinar, seconded by Peterson, to approve the license. Upon discussion and the Mayor's recommendation to reject the motion, the motion was unanimously denied. (b) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Mlinar commented on the high accident rate at the intersection of Jefferson and Century Avenue. He requested the City Engineer to look at the location of the stop sign. Rodeberg confirmed the intersection has a high accident rate. He stated it was at the request of the property owner that the sign be placed where it is. • (c) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON Peterson reported that Norita Levy is retiring after 30 years as the Children's Librarian. A party is being planned in her honor. (d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Rodeberg mentioned several projects in progress and reported that the left-turn lane signals on Main Street should be installed before the next City Council meeting. �VLLC. (a) VERIFIED CLAIMS Motion was made by Mlinar, seconded by Peterson, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. 11. ADJOURNMENT There being no further business, the meeting adjourned at 7:55 p.m. r1 U HUTCHINSON AREA HEALTH CARE Revised • REGULAR BOARD OF DIRECTORS' MEETING - August 19, 1997 Hospital Conference Room A/B - 5:00 PM Present Tom Daggett, Chairperson; Paulette Slanga, Vice Chairperson; Don Erickson, Secretary; Elaine Black, Director; Jim Mills, Director, Rich Myers, Director, Dr. Mark Matthias, Trustee /Chief of Medical Staff. Others Present Philip G. Graves, President; Robyn Erickson, Care and Support Services Division Director; Pat Halverson, Community Care Division Director, Ed Tusa, Finance, Information and Quality /Senior Care Divisions Director, Tom O'Connor, Allina Regional Services; Corrinne Schlueter, Recorder The meeting was called to order at 5:18 p.m. by Chairperson Daggett. Minutes of Past Meetings. Minutes of the July 15, 1997, regular board of directors' meeting were presented and discussed. Following discussion, motion was made by Myers, seconded by Mills, to approve the minutes of the July 1997 meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes and Credentialing. Dr. Matthias reviewed the Medical • Staff Executive Committee meeting minutes. Matthias recommended credentialing for the following practitioners: Initial Appointments: Dr. Crystal Schlosser Dr. Joseph Kovar Russell Hauge, CRNA Linda Kelly, CRNA Charles Hauwiller, CRNA Barbara Strandell, CRNA Patricia Wiedman, CRNA Betsy Ellingson, CRNA Margaret Werner, CRNA General Surgery Radiologist Allied Health Dependent Allied Health Dependent Allied Health Dependent Allied Health Dependent Allied Health Dependent Allied Health Dependent Allied Health Dependent Active Courtesy Reappointments: Dr. Brian Bonte Dr. Thomas Kleinkauf Dr. Thomas Lyke, Dentist Dr. Mark Matthias Dr. George Gordon Dr. Catherine McGinnis Dr. David Byron Gregory Kjos, CRNA • Patricia Peyla, CRNA Don Shaffer, CRNA Family Practice Family Practice Allied Health Independent Family Practice ER and Family Practice Family Practice Family Practice Allied Health Independent Allied Health Independent Allied Health Independent Active Active Active Active Active Active Regular Board of Directors Meeting - 8119197 Revised Page 2 Provisional to Active Staff: Dr. John Mowlem ER New Additions to Privilece List Dr. George Gordon ER - Emergency Bedside Ultrasonography Dr. John Mowlem ER - Emergency Bedside Ultrasonography Following discussion, motion was made by Black, seconded by Myers, to approve membership and privileges for the practitioners as requested. All were in favor. Motion carried. New Business. • A. Facility Planning Proposal. A proposal for facility planning services was presented. Graves explained that Hutchinson Medical Center (HMC) is examining their space needs and anticipates the need for expansion. HAHC management is expecting to finance any resulting remodeling and/or construction. Cost for planning services would be included in the project costs for such expansion. Request was made by management to hire Facility Planning Services, Inc., to assist the HMC in facility planning. Following discussion, motion was made by Myers, seconded by Mills, to • contract with Facility Planning Services, Inc., to provide facility planning services for a study of HMC needs. All were in favor. Motion carried. B. Joint Services Agreement with Hutchinson Medical Center. Management staff met recently with an attorney from Faegre & Benson and representatives of Deloitte & Touche to assist with planning for consolidation of HMC and HAHC laboratory and radiology services. Both parties agreed that the fee structure charged by these firms to perform the work was reasonable and that each party (HAHC and HMC) would divide the costs equally for the work. Recommendation was made to hire these firms. Following discussion, motion was made by Mills, seconded by Black, to hire Faegre & Benson and Deloitte & Touche for planning services according to terms of the proposals presented. All were in favor. Motion carried. C. Underground Storage Tank Replacement. A capital expenditure request was presented for replacement of underground storage tanks for the organization. The proposed project included removal of underground storage tanks at • HCH and BMNH. The HCH tanks to be removed included one 560 gallon diesel fuel tank, one 560 gallon gasoline tank, and one 10,000 gallon fuel • Regular Board of Directors Meeting - 8/19/97 Revised Page 3 (C.) oil storage tank. The BMNH tanks to be removed included one unused fuel tank and one 8,000 gallon fuel oil storage tank. The project at HCH will also include new 4,000 gallon storage tank installation for fuel oil for boiler operation and replacement tanks for gasoline and diesel fuel for motor vehicle use. At BMNH, the project will also include new storage tank installation. Staff relayed this work is mandated by the Minnesota Pollution Control Agency, as well as the federal EPA. Deadlines are December 22, 1998, for the work to be completed. State petro fund reimbursement for clean- up of contaminated sites is available until the year 2000. There are no indications of contamination at this time, although the possibility exists. Following discussion, motion was made by Myers, seconded by Erickson, to proceed with removal of underground storage tanks, investigate storage alternatives, and request bids for the work. All were in favor. Motion carried. D. Bums Manor Water Damage. The board learned of the extent of water • damage to the nursing home facility. A lack of tiling on the outside of the building caused significant flooding on the lower level, resulting in mold growth both on the walls and on the carpeting. Work needing to be done includes carpet removal and replacement, sheet rock removal and replacement, exterior tiling and possibly the creation of a holding pond to prevent future flooding. Staff are working with the city engineer on a proposal for repairs. Following discussion, motion was made by Myers, seconded by Erickson, to authorize interior and exterior repairs of the areas affected by flooding as requested. All were in favor. Motion carried. E. Bed Replacement Program. A capital expenditure request for purchase of five (5) Advance Series retractable beds from Hill Rom was presented by the Acute Care division. It was learned Acute Care currently uses some electric beds which are 15 -30 years old, and facilities staff are no longer able to get replacement parts for the older beds. Reminder was made that this request is part of the organization's plan for bed replacement. After this year, only ten beds will yet need to be replaced. Following discussion, motion was made by Erickson, seconded by Myers, to request authority from the City Council to purchase from Hill Rom five (5) Advance Series retractable beds, in the amount of $25,543.00 • (including mattresses). All were in favor. Motion carried. Regular Board of Directors Meeting - 8/19/97 Revised Page 4 F. Electronic Timekeeping System The board reviewed a request to upgrade the electronic timekeeper at BMNH, install electronic timekeepers in all other HAHC facilities, and purchase software so electronic timekeepers can communicate with the new Medtech software. This item was planned for, but not specifically identified, at the time the original budget of $1,500,000 worth of hardware, software, and installation of the new Meditech System was approved. Following discussion, motion was made by Erickson, seconded by Slanga, to request authority from the City Council to upgrade the electronic timekeeping system at a cost of $42,529.47. All were in favor. Motion carried. G. Second Quarter Strategic Focus Update. The second quarter strategic focus update was presented. Highlights included the following: .Lien reported that the organization does not quality for telemedicine federal grants. The Minneapolis Heart Institute had applied for such a grant and will learn by the end of August if a grant is available to them. *Mental Health Services has two new psychiatrists beginning employment on August 4. They are Dr. David Guth, Adult Psychiatry, and Dr. Steve Sonnek, Child and Adolescent Psychiatry. Dr. John Rennick resigned, effective August 18 1° . • Following discussion, motion was made by Mills, seconded by Myers, to approve the second quarter strategic focus update as presented. All were in favor. Motion carried. H. Planning Retreat. Graves gave an update on the 1997 board planning retreat scheduled for September 11 and 12, 1997, at the Riverwood Conference Center in Monticello. Tom O'Connor, from Allina, will be the facilitator. Second Quarter Safety Report Halverson presented the second quarter report on organizational safety activities. Included were the following: *Replacement of heaved and cracked sidewalks at BMNH in June. *Approximately 100 hospital auxiliary members have viewed the mandatory inservice video in 1997. This represents approximately 20% of total auxiliary membership and 40% of active membership. •A tornado drill was held on April 27 in conjunction with the National Weather Service and McLeod County Emergency Services. .An actual mass casualty disaster occurred on May 5 when a collapse occurred of an apartment building under construction. The hospital's response to this event went well. Following discussion, motion was made by Erickson, seconded by • Slanga, to approve the second quarter safety report as presented. All were in favor. Motion carried. • Regular Board of Directors Meeting - 8/19/97 Revised Page 5 J. Other 1. Surgical Space Lease. The board learned that Drs. Merck and Wallyn recently made a request to lease space in HAHC's surgical suite. The organization had rented some of the procedure rooms to their clinic at a cost of $50 per eye and also planned to rent one of the procedure rooms for refractive keratotomies. Following discussion, motion was made by Erickson, seconded by Myers, to approve rental of space in the HAHC surgical suite at a cost of $50 per eye. All were in favor. Motion carried. Organizational Reports. A. President Graves commented on the successful legislation for changing our Medicare reclassification and the gathering to thank Joe Trauger,.of Senator Rod Grams' office, when he visited HAHC on August 18. He also noted negotiations by the HMC, Dassel Medical Center, and Winsted Family Practice for a contract with Health Partners. B. Acute Care Nothing further was reported. C. Care and Programs Support Nothing further was reported. D. Community Care Nothing further was reported. • E. Finance Information and Quality /Senior Care Tusa reported the budgeting cycle for 1998 had begun. Budgets will be coming in during the month of September. In the Senior Care division, information is being collected for a separation of population into distinct resident environments (DRIES). Staff are working with families and residents to ensure a smooth transition. The target date for moving residents is November 12, 1997. Residents with dementia will go to the east end; general population to the west/west end; residents in rehab to the west/south; and the medically complex residents to the west/north. F. Quality Improvement Report Slanga reported on presentations at the recent Quality Improvement Committee meeting. Highlights included a presentation on the proposed changes to an open/secure unit for inpatient mental health; study of the detox admission procedure; Hospice pain management assessment; assessment of the tape care program for patient - centered care; and access to language interpreters for the organization. Abbott Northwestern Report No report was presented. Allina Management Report. No report was presented. Accounts Payable. The accounts payable listing for July 1997 was presented. Following discussion, motion was made by Mills, seconded by Erickson, to • approve the attached listing of accounts payable and cash disbursements in the amount of $1,178,530.97. All were in favor. Motion carried. Regular Board of Directors Meeting - 8/19197 Revised Page 6 • Statistical Report. The statistical report for July 1997 was presented . Hospital admissions for the month were 186, compared to a budget of 195. Average daily census for July was 22.5, and the average length of stay was 4.1. Percentage of occupancy was 37.6 %. Nursing home-statistics showed occupancy of 95.20 %, and the average case mix was 2.47. Financial Report The organization's revenue over expense for July 1997 was $173,996, compared to a budget of $13,986. Auxiliary Minutes. The hospital auxiliary minutes were presented. No unusual comments were made. BMNH Auxiliary Minutes. The BMNH auxiliary minutes were presented. No unusual comments were made. Adjournment. Motion was made by Erickson, seconded by Slanga, to adjourn the meeting. There being no further business, the meeting was adjourned at 7:15 PM. Respectfully submitted, Corrinne Schlueter Don Erickson Recorder Secretary • Hutchinson Public Library Board Meeting • Monday, September 22, 1997 Members Present: Mary Henke, Paul Wright, Kay Peterson, Connie Lambert, Richard Peterson, Sue Munz, Joyce Beytien, Larry Ladd Members Absent: Lois Carlson, Joe Schulte The meeting was called to order by Paul Wright, Chair. The minutes from the August 25 meeting were reviewed. Old Business: City Staff people checked on the roof leakage problems and have recommended roof repair covering all of the seams. Kay Peterson will present it at the Council workshop tomorrow, Sept. 24,1997. Mary will display a computer showing how to find books,some large -print books and Books on Tape at the McLeod County Senior Expo on September 30,1997. There will be a drawing for new books also. Internet information will also be provided. New Business: A letter was shared from Norita Levy who is retiring after 30 years working in the Children's Section and conducting Story Hour for many years for 4 and 5 years olds. is We commend her for her time and devotion to her job . Discussion followed and for the first few weeks or months a staff person will cover Story Hour and the hours needed . A Task Force was set up to work with Mary to examine children's services with input from other libraries and to help build a job description for this position. Pioneerland Library System Reports: (Larry, Sue and Connie) PLS Meeting was on September 18 and information concerning the meeting was presented with discussion and questions following. Mary also presented information concerning bar - coding and customer registration from the Automation Committee meeting. Mary is looking into the policies regarding Internet usage and censorship issues. The videos provided by Paul and Sue on library issues will be viewed first at the next meeting on Monday, October 27, 1997 at 4:30. The meeting was adjourned. Joyce Beytien, Secretary • ,4z A.(,7-) • PUBLICATION NO. ORDINANCE NO. 97 -208, 2ND SERIES AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE CHAPTER 7.07, SUBD. 5(A) ENTITLED "PLACING SNOW OR ICE IN A ROADWAY OR ON A SIDEWALK" BY ADDING LANGUAGE AND BY ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Sec. 7.07, Subd. 5(A) is hereby amended as follows: Subd. 5 Placing Snow or Ice on a Roadway or on a Sidewalk. A. It is a misdemeanor for any person, not acting under a specific contract with the City or without special permission from the City Administrator, to remove snow or ice from private property and place the same in any roadway. Snow /ice on drivewUs, sidewalks. etc. shall not be pushed • across traveled portions of roadways and may only be stored on private proper or on rights-of-way adjacent to said private prone . The City may assess the cost of removal of such snow or ice against the affected property owner pursuant to the provisions of Sec.7.05. Subd. 3 of this ordinance Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 14th day of October, 1997. Marlin Torgerson, Mayor ATTEST: • Gary D. Plotz, City Administrator • ORDINANCE NO. 97 -209 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R -1 (Single Family Residence) to R -2 (Multiple Family Residence -Low Density) with the following legal description: Legal Description: All that part of the West Half of the Northeast Quarter of Section 36, Township 117, Range 30, McLeod County, Minnesota, lving northerly of the centerline of Golf Course Road Northwest, and EXCEPTING THEREFROM the following described tract of land: Part of the West Half of the Northeast Quarter of Section 36, Township 117, Range 30, McLeod County, Minnesota, described as follows: Commencing at the northeast corner of said West Half of the Northeast Quarter of Section 36; thence on an assumed bearing of South 00 degrees 42 minutes 42 seconds West along the East line of said West Half of the Northeast Quarter 1657.60 feet to the point of beginning of the tract to be described; thence continuing South 00 degrees 42 minutes 42 seconds West along said East line 530.47 feet to the centerline of the existing Road; thence North 56 degrees 33 minutes 00 seconds West along said centerline 247.00 feet; • thence northwesterly along said centerline along a tangential curve that is concave to the southwest, said curve having a central angle of 07 degrees 00 minutes 00 seconds, a radius length of 3596.97 feet, an arc length of 439.50 feet; thence North 03 degrees 18 minutes 00 seconds East, not tangent to the last described curve, 384.08 feet; thence South 69 degrees 57 minutes 00 seconds East 608.00 feet to the point of beginning and EXCEPTING THEREFROM all that part of the Golf Course Road Northwest right -of -way lying in the South Half of the Southwest Quarter of the Northeast Quarter of Section 36. This tract contains 48.46 acres of land and is subject to any and all easements of record. Adopted by the City Council this 14th day of October, 1997. Marlin Torgerson Mayor ATTEST: Gary D. Plotz • City Administrator � - b (P-) 11 ORDINANCE NO. 97 -210 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from C -4 (Fringe Commercial) to I/C (Industrial/Commercial) with the following legal description: Legal Description: .21 acres of the Northeast Quarter of the Southeast Quarter In Section 36, Tonwship 117, Range 30 West And also: 109.86 feet by 165 feet of the Northeast Quarter of the Southeast Quarter in Section 36, Township 117, Range 30 (.42 acres) Adopted by the City Council this 14th day of October, 1997. Martin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • l — R (� / 0 ORDINANCE NO. 97 -211 AN ORDINANCE AMENDING SECTION 8.18,. SUBD. 2, FLOOD PLAIN MANAGEMENT, BY CHANGING THE FLOOD INSURANCE AND BOUNDARY MAP DATES AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99, WHICH AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY OF HUTCHINSON ORDAINS: Section I. City Code Section 8. 18, Subd. 2 "Establishment of Official Zoning Map" is hereby amended to include the following change in dates of said Section: Section 8.18 Flood Plains Section 8.18.2 GENERAL PROVISIONS. • Subd. 2. Establishment of Official Zoning Map. The Official Zoning Map together with all materials attached thereto is hereby adopted by reference and declared to be a part of this Chapter. The attached material shall include the Flood Insurance Study for the City of Hutchinson prepared by the Federal Insurance Administration dated May, 980, �yg�l §f 18:199Zs and the Flood Boundary and Floodway Map dated NevernbeF 5, 19 Augifgti4 f8: 7992: and Flood Insurance Rate Map dated Nevembef ` ' ^ °^ August-18.' 199 _0 The Official Zoning Map shall be on file in the office of the Zoning Administrator and the Clerk. Section 2. City Code chapter 1 entitled "General Provisions and Definitions Applicable to this Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 14th day of October, 1997. ATTEST: • Gary D. Plotz, City Administrator Marlin Torgerson, Mayor 0 RESOLUTION NO. 10911 RESOLUTION DESIGNATING THE LOCATION OF THE POLLING PLACE FOR ALL PRECINCTS AND APPOINTING JUDGES FOR THE 1997 GENERAL CITY ELECTIONS WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 20413.2 1, Subd. 2 of the Laws of Minnesota states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the location of polling place of all precincts (one, two and three) and naming of judges for the General (November 4, 1997) City Elections, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polling place to be used during the 1997 General City Elections for all precincts will be in the Recreation Center located at 900 Harrington Street S.W., Hutchinson MN. 2. That the Election Judges are hereby appointed in accordance with the attached list. • Adopted by the City Council this 14th day of October, 1997. Marlin D. Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • ELECTION JUDGES CITY OF HUTCHINSON CITY GENERAL ELECTION 1997 ROXANNE JENSEN 587 -8589 1239 BRADFORD SE CLARA TEWS 537 -5235 714 JEFFERSON ST SE JUNE WICK 587 -6248 535 MAIN ST S JO BLACK 587 -6530 15 CENTURY AVE SE PRECINCT 2 RUTH HAGEN 587 -8109 554 CLARK ST EVELYN PROCHNOW 587 -2723 10 NORTH GLEN DIANNE MARQUARDT 587 -8199 234 - 4TH AVE NW DEETTA MCLAIN 587 -6069 755 SPRUCE ST NE DARLEEN KNIGGE 587 -8415 674 HARRINGTON PHYLLIS WESELOH 587 -6318 1109 LEWIS AVE HARRIET WIXCEY 587 -2353 360 W. PISHNEY KARLA CROSS 587 -8097 1000 GOEBEL ST REGISTRATION TABLE DOLORES BRUNNER 587 -7258 968 HAYDEN AVE MARGARET OLSON 587 -6039 640 TYLER ST SW • 7 • • DATE: October 8, 1997 TO: Mayor Marlin Torgerson and City Council Member JV FROM: Dick Lennes - HCDC Executive Director RE: Crow River Press Crow River Press is planning to double the size of their building and purchase some new web printing machinery for their business. Chuck Warner of Crow River Press has requested $50,000.00 to help fund their new equipment. HCDC's Finance Subcommittee has met with Warner and reviewed the request, financial state- ments, and pro-forma of Crow River Press. The subcommittee and Finance Team both feel that a $50,000.00 loan through the Economic Development Loan Fund would be a fair and reasonable loan for this existing manufacturing business to help with their purchase of new equipment. The HCDC Board of Directors is recommending approval of the Crow River Press request for a $50,000.00 loan. Crow River Press will not need the $50,000.00 until spring of 1998, but would like to have the money set aside for their needs. Pease consider the $50,000.00 loan request for Crow River Press from the Economic Development • Loan Fund, and inform me of your decision so that HCDC can move forward with this matter. Thank you. • Z APPLICATION FORsNOw_ iuvMOvaL __ PERMIT To the CITY COUNCIL and hereby agrees that, in case such permit is granted, that all wort which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinances of said .._,..CITY OF HUMUNSON .... _ ....... ..................... applicable thereto. PAID r 2 3 1991 Cityof Hutchinson • - .// PETITION FOR LOCAL IMPRO IIE'LTBY100%OFPR4?a&V LETTING N O . PR OJECT • Hutchinson, Minnesota Dated: 10/13/1997 TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, the owner of real property known and described as: W k of 5614.54' of Lot 21, Aud. Plat S 1 Section 30 & N 1 h Setion 31- 117 -29 9.31 Acres hereby petitions that such property be improved by: construction of sanitary sewer lift station upgrade and appurtenances , pursuant to Minnesota Statutes, Chapter 429. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. CAS HUTCHINSON VA D3 03 35*1 Dennis Czech, Owner /General Partner Arnold Schiller, Owner /General Partner • I have caused an examination to be made of the records provided by the County of McLeod, in order to ascertain the names and addresses of each person, firm or corporation having an interest in each lot, tract or parcel for which improvement is requested and against which a special assessment will be made for the entire cost of the improvement. After making search and inquiry, I am unable to find any ocher persons, firms or corporation who have interest other than those listed. To my best knowledge, the persons herein named are all the owners of properties affected by the petitioned improvement. CITY OF HUTCHINSON Gary D. Plotz Dated: 10/14/1997 Title: City Administrator � -Z� AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND • WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 11 PROJECT NO. 97.29 This Agreement, is made this 13th day of October . 1997, between the City of Hutchinson, in the State of Minnesota, hereinafter referred to as the City and CAS Hutchinson. P O Box 422. Sartell MN 56377 , hereinafter referred to as Owner. In consideration of the action of the City Council, at the owners' request, to cause the improvement of W ''A of 5614.54' of Lot 21. Aud Plat S 1 Section 30 & N 1 Setion 31- 117 -29 9.31 Acres by construction of sanitarX sewer lift station upgrade and appurtenances , and to assess 100% of the cost of said improvements to the Owner, the Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement not to exceed S 17.231.66 , plus interest, over a period ten years. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the hens, representatives, assigns and successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. CAS HUTCHINSON Dennis Czech, Owner /General Partner Arnold Schiller, Owner /General Partner ADDRESS: CITY OF HUTCHINSON Mayor City Administrator • RESOLUTION NO. 10912 RESOLUTION DECLARING COST TO BE ASSESSED AND . ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5017 LETTING NO. 11 /PROJECT NO. 97.29 WHEREAS, cost has been determined for the improvement of North High Drive NW/TH 15 by construction of sanitary sewer lift station upgrade and appurtenances, and the bid price for such improvement is $ 55,586.00 and the expenses incurred or to be incurred in the making of such improvement amount to $13,340.64 so that the total cost of the improvement will be $68,926.64. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 1998, and shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. 2. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. • 3. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 14th day of October, 1997. Mayor City Administrator • RESOLUTION NO. 10913 • RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5017 LETTING NO. 11 /PROJECT NO. 97 -29 WHEREAS, by a resolution passed by the Council on the 14th day of October, 1997, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving North High Drive NW/TH 15 by construction of sanitary sewer lift station upgrade and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The hearing on the assessments is hereby waived, as the property owners have waived their rights to a hearing. Adopted by the Council this 14th day of October, 1997. Mayor • City Administrator 11 • RESOLUTION NO. 10914 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5017 LETTING NO. 11 /PROJECT NO. 97.29 WHEREAS, pursuant to receipt of petition and waiver of hearing the Council has met and reviewed the proposed assessment for the improvement of North High Drive NW/TH 15 by construction of sanitary sewer lift station upgrade and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the fist of the installments to be payable on or before the first Monday in January, 1997, and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 15, 1997, until the 31st day of December, 1998. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. • 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 1997; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of October, 1997. City Administrator Mayor • 4—E. COMPILED BY: C. RICE ASSESSMENT ROLL NO. 5017 PER LO COMPUTED BY: C. RICE LETTING NO. Il /PROJECT NO. 97 -29 CHECKED BY: J. RODEBE NUMB i NUMBER OF YEARS: 10 North High Drive/TH 15 ADOPTED: Sanitary Sew" Lift Station U pgrade and AP u rte - mm I K ACCOUNT CITY PID NO. NAME k ADDRESS LEGAL DESCRIPTION NUMBER NO. COUNTY PID NO. OF PROPERTY OWNER ADDITION OR SUBDIVIS OF UNITS 01 30- 117 -29- 140070 CAS Hutchinson P O Box 422 W 1/ of 5614.54' of Lot 21 Aud Plat S 1/2 Section 30 23.238.0120 Sartell MN 56377 N 1 Section 31- 117 -29 9.31 Acres ] I PAGETOTAL TOTAL ASSESSMENT ROLL NO. 5017 - - $1 TEN $17,23 D EFERRED TOTAL ACTIVE SSES SMEN7 ASSESSMENT $0.00 $17 $17,231.66 $17,231.66 A' ecision -m: for �E First contact with Impressions Incor HCDC worked with LAWCO -- financial First meeting in Hutchinson, Oct. 4 (presentation by 10 community volunteers) Update to HCDC Finance Team and Board of Directors Selection of HCDC Project Team First draft of financial proposal HCDC Finance Team considers first proposal draft HCDC Finance Teams refers study of Impression's financial reports and audits to sub committee Visit to Impressions in St. Paul, Dec. 8 Conversations with Impression's Bond attorney in Chicago Project Team & staff work out details Snub committee and project team recommendation to HCDC Finance Team and board of directors HCDC presentation to City Council Decision- for Second trip to St. Paul plant, Jan. 11 Obtained information from City's bond attorney and financial consultant Ongoing discussion with Impression's management, attorneys, and finance people Proposal redrafted because of State bond issuance Revised financial package presented to HCDC Finance Team and board of directors Special Finance Team Meeting to prepare presentation to City Council Prepared grant /loan applicaion to Southwest Minnesota Foundation HCDC presentation at City Council tax increment hearing City Council decision • Constructed 1.2 million dollar up -to -date facility in the Hutchinson Industrial Park • Maintains 54,000 square foot building expandable to 100,000 square feet • Projects jobs for 60 -100 skilled people • Supports 3M as a printing /packaging supplier • Supports a 2 -5 million dollar payroll for Hutchinson Area workers • Increased the yearly real estate taxes from $.00 to an estimated $64,426 TAX INCREMENT DISTRICTS Projected Life Cycle 1975 1980 1985 1990 1995 2000 2005 2010 2015 2020 2025 I I I I #4 DOWNTOWN /INDUSTRIAL PARK I I I I I • LINDER BUS • SOLITRA I I I I I I I I • 3D CNC • IMPRESSIONS I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I #5 SHoPKo #6 ERICKSON FOODS #7 PRINCE OF PEACE #8 AUGUSTA HOMES #9 SIMONSON LUMBER #10 HUTCH HOTEL #11 DOWNTOWN PARKING #12 PLASTICS SPECIALTIES I I I I I I I I I 1995-11997 I I 1995-11998 I I I I I I I DECERTIFIED BY OUNCIL I I I I I I I I I I I I I I I I I I TAX INCREMENT DISTRICT #4 WHAT DOES THIS MEAN • The tax increment projects during this 17 -year period has played a major part in more than doubling the tax capacity. • In the year 2001, the tax payer will receive the full benefit of the doubled tax capacity. HOW ®OEs TAX INCREMENT WORK? $50,0 $45,0 $40 $35,0 $30,0 $25,0 $20,0 $15,0 $10,0 $5,00 $0 Lending ABC Business Institution i Governmental Taxpayer Unit ; Impact I I Requests assistance I to construct 10,000 Sq. Ft. Building in I Industrial Park I I I I I I I I I I I I Loan for -; I Develops land using $25,000 I' bank loan $10,000 $10,000 $5,000 Current Tax = $200 Approves Tax Increment of $25,000 for land development (PAY AS YOU GO) $200 $200 $200 $5,000 10,200 10,200 HOW DOES TAX INCREMENT WORK? Impressions Incor ACTIVITY Impressions decision to locate in Hutchinson 1995 Fee for Tl process Impressions purchased 9.2 acres in Industrial Park Land development —Tax Increment 54,000 Sq. Ft. building constructed & purchased by Impressions orated CITY INVESTMENT $5,000 - $225,000 (pay -as- you -go) Net Investment - $220,000 Linder Bus Com ACTIVITY Linder Bus Co decision to relocate— 1994 Linders purchased 3.91 acres in Industrial Park Laid writedown/10 -year deferred loan 24,300 Sq. Ft. building constructed by Linders Net Investment CITY INVESTMENT - $42,667 $42,667 3D CNC CITY 'TIVITY INVESTMENT. ADC Solitra Net Investment - $22,175 CITY ACTIVITY INVESTMENT: • r's Market Valuation $5,000 Solitra's decision to locate in Hutchinson— 1995 Fee for TI process $5,000 -' Solitra purchases Lot 98 Land development —Tax Increment - $18,425 Building constructed & purchased by Solitra Solitra purchases Lot # 9 Solitra quadruples size of building Storm sewer for several properties —Tax Increment 48,750 Net Investment - $22,175 Net Investment - $86,217 RESOLUTION NO. 10916 THIS RESOLUTION is made and entered into this 14 day of October, 1997 by the Hutchinson City Council, RECITALS: WHEREAS, residents of the City of Hutchinson have the right to initiative and referendum by virtue of the Hutchinson City Charter, as amended by the voters in November, 1987; WHEREAS, there are no plans presently to hold any referenda on any particular issue but because a referendum is possible under either the City Charter or State law under particular circumstances; WHEREAS, the City Council of the City of Hutchinson wishes to encourage voter participation in any such referenda whenever held and desires to have a fully informed electorate; WHEREAS, the City of Hutchinson presently has no formal plan in place to deal with providing information to potential voters and encouraging informed voters to participate in any particular referendum and desires to put such a plan in place; NOW THEREFORE BE IT RESOLVED that the City of Hutchinson, by virtue of action by the City Council for the City of Hutchinson, hereby commits the City to use municipal resources to assist in providing information to the public regarding referenda and to encourage informed voters to participate in any referendum in such amounts as appear prudent and wise to the City Council, in its sole discretion. BE IT FURTHER RESOLVED that the City Council for the City of Hutchinson hereby creates an informal advisory referendum committee which shall meet at the call of the Council to consider what action, if any, should be taken to provide information to voters about any particular upcoming referendum and to discuss procedures and techniques for providing information to residents of the City of Hutchinson about any such referendum. The advisory committee shall be appointed by the Mayor with the consent of the Council and shall report back to the Council when it duties are completed. Adopted this 14 day of October, 1997 CITY OF HUTCHINSON 0 • Attest: City Administrator Its Mayor ?—A T Pi/ Office of a� McLeod County Assessor O Hal Klrchoff Court House OUNTYASSESSOR 830 11th Street East - Suite 112 Glencoe, Minnesota 55336 September 18, 1997 City /Township Board of Review: TELEPHONE 320- 8641254 FAX 320. 8641295 SEP 19 1997 HUTCh. 'ON As you may know, the State of Minnesota has made a cAaange concerning boards of review. The change allows the and to transfer its powers and duties to the county W no longer perform the function of a local board of review. A transfer of duties must be made in writing to me before December 1 to be effective for the following year's assess- ment. The transfer may be permanent or for a specified number of years, but the transfer cannot be for less than three (3) years. This option called "The Alternate Review Option - Local Review Transfer to County ", is only available to townships or cities which assessments are performed by the county. 40 If you have any questions about this option please call me. Sincerely, _� %I\ \, t Hal k� choff McLeod County Assessor • Equal Opportunity Employer ARNOLD, ANDERSON & DOVE • PROFESSIONAL LIMITED LIABILITY PARTNERSHIP ATTORNEYS AT LAW Re: Dakota Rail, Inc. Our File No. 3188 -95294 Dear Gary: SEP 2 4 1997 - PL . 1r1N OF COUNSEL ARTHUR L. DOTEN TERRI A. BLOMFELT 5861 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 FAX (612) 545 -1793 FAX 1612)542 -9210 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (61 21 389.2214 FAX (612) 389 -5506 I am enclosing herewith a Formal Easement Agreement for approval by the City Council and subsequent recording. • This Easement Agreement formally documents an easement arrangement that was arrived at between the Hutchinson Utilities Commission and the City of Hutchinson and to which Dakota Rail, Inc. consented. For some reason, however, this easement, negotiated in the 1985 -1986 time frame, was not recorded although all parties consented to it. Dakota Rail, Inc. was very cooperative in terms of making arrangements for execution of this easement and following execution by the Mayor and City Administrator and notarization of their signatures Marilyn can forward the document to McLeod County for recording. Once recorded I would appreciate it if you would send a copy to my attention. One of the properties has been sold so we will ultimately need to get the consent of Impressions, Inc., or its real estate holding division, because although they dedicated an easement the specific terms were not available at the time that transaction was completed. Once I have the recorded document I will write their attorneys in Chicago and get that matter concluded as well. Thank you for your time and attention to these matters. Best regards. Very truly yours, ARNOLD, ANDERSON & DOVE, PLL G. Barry Ander�'on • G , enc. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION - CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 101 PARK PLACE DAVID B. ARNOLD' HUTCHINSON. MINNESOTA 55350 -2563 STEVEN A. ANDERSON G. BARRY ANDERSON' (320) 5137 -7575 LAURA K. FRETLAND FAX (320) 5S7 -4096 PAUL D. DOVE JANE VAN VALKENBURG RESIDENT ATTORNEY RICHARD G. MCGEE G. BARRY ANDERSON CATHRYN D. REHER WALTER P. MICHELS, III September 24, 1997 ALSO ADMITTED IN 11 %A5 AMO NLw IoRR Mr. Gary Plotz Hutchinson City Center 1 I I Hassan Street SE Hutchinson, Mn. 55350 Re: Dakota Rail, Inc. Our File No. 3188 -95294 Dear Gary: SEP 2 4 1997 - PL . 1r1N OF COUNSEL ARTHUR L. DOTEN TERRI A. BLOMFELT 5861 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 FAX (612) 545 -1793 FAX 1612)542 -9210 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (61 21 389.2214 FAX (612) 389 -5506 I am enclosing herewith a Formal Easement Agreement for approval by the City Council and subsequent recording. • This Easement Agreement formally documents an easement arrangement that was arrived at between the Hutchinson Utilities Commission and the City of Hutchinson and to which Dakota Rail, Inc. consented. For some reason, however, this easement, negotiated in the 1985 -1986 time frame, was not recorded although all parties consented to it. Dakota Rail, Inc. was very cooperative in terms of making arrangements for execution of this easement and following execution by the Mayor and City Administrator and notarization of their signatures Marilyn can forward the document to McLeod County for recording. Once recorded I would appreciate it if you would send a copy to my attention. One of the properties has been sold so we will ultimately need to get the consent of Impressions, Inc., or its real estate holding division, because although they dedicated an easement the specific terms were not available at the time that transaction was completed. Once I have the recorded document I will write their attorneys in Chicago and get that matter concluded as well. Thank you for your time and attention to these matters. Best regards. Very truly yours, ARNOLD, ANDERSON & DOVE, PLL G. Barry Ander�'on • G , enc. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION - CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 0 EASEMENT AGREEMENT THIS AGREEMENT is made and entered into this_ day of July, 1997, by and between the City of Hutchinson, a Minnesota municipal corporation (Hutchinson) and Dakota Rail, Inc. (DAKR). RECITALS: 1. DAKR is a duly organized and authorized corporation engaged in the business of operating a railroad in the State of Minnesota with an operating facility within the city limits of the City of Hutchinson; 2. Hutchinson is a Minnesota municipal corporation, which has granted certain rights to DAKR to facilitate railroad services to businesses within Hutchinson which railroad services promote the public welfare, support real estate values, provide opportunities for economic growth and in • general are beneficial to the public. 3. In consideration of the foregoing, Hutchinson has expended monies to assist in constriction of the connector track which is the subject of this easement agreement and DAKR has been the beneficiary of said construction. 4. The parties hereto now desire to reduce their agreement to writing. NOW THEREFORE it is agreed by and between the parties for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged as follows: 1. GRANT OF EASEMENT: Hutchinson hereby grants, bargains, sells and conveys to DAKR, its successors or assigns, forever, a right -of -way and easement with the right, privilege and authority to DAKR, its successors or assigns, to construct, erect, operate and maintain a railroad and • any and all railroad related facilities on, along, over, through, across the lands described on attached 1 Exhibit "A" which is incorporated herein as if fully set out. DAKR shall have the right to place, erect, 40 maintain, inspect, and relocate at will, all railroad facilities, adding thereto from time to time, across, through, over or under the above described premises and to cut and remove from said premises on either side any trees or other obstructions which may endanger the safety or interfere with the use of said railroad or railroad facilities and shall have the right of ingress and egress to and over said above described premises for doing anything necessary, useful or convenient for the enjoyment of the easement herein granted and also for the privilege of removing at any time any or all of said improvements erected or constructed upon, over, under or on said lands, and shall also have the rights, easements, privileges and appurtenances, in or to said lands, which may be required for the full enjoyment of the rights herein granted. 2. CROSSINGS: Hutchinson shall maintain and be responsible for the present access crossing shown on attached Exhibit "A" and any repairs, maintenance or improvements to said crossing shall • be the sole expense and responsibility of Hutchinson. DAKR acknowledges that Hutchinson plans additional crossings and agrees to permit said crossings at no additional expense to Hutchinson provided, however, that Hutchinson shall be responsible for all expenses associated with said crossings including but not limited to the actual crossing itself, crossing approaches and any improvements required by the State of Minnesota as part of the crossing installation. 3. SALVAGE: DAKR acknowledges that presently existing railroad ties and track were installed by the City of Hutchinson and that Hutchinson is entitled to salvage any and all of said material in the event railroad service is abandon. DAKR shall have no responsibility for the removal of track and ties. 4. MAINTENANCE: DAKR agrees at all times to maintain the easement area in reasonable • • condition, to control weeds where necessary and to clean up and dispose of any materials or goods spilled or deposited as a result of railroad operations. 5. RETENTION OF EASEMENT RIGHTS Hutchinson reserves the right to install underground utilities of any kind provided, however, that no such installation of improvements in the easement area may occur without at least sixty (60) days notice to DAKR of Hutchinson's intent to install said utilities and provided further that installation of said utilities must be coordinated to minimize interference with DAKR's railroad operations. All rights granted hereunder are subject to any easements, rights -0f - -way and encumbrances of any kind or nature whatsoever now existing upon, over or across the property as described. 6. ENTIRE AGREEMENT This document is the final expression of the agreement of the parties and a complete and exclusive statement of the terms agreed upon and shall supercede all prior • commitments, negotiations, understandings or agreements regarding the easement for the connector track as set forth on attached Exhibit "A ". There are no representations, warranties or stipulations, either oral or written, not herein contained. 7. MODIFICATIONS. Any alterations, variations, modifications or waivers of the provisions of this agreement shall only be valid when reduced to writing and signed by authorized representatives of the parties or their successors and assigns. 8. POSSIBILITY OF REVERTER In the event railroad service to Hutchinson by way of the connector track shown on Exhibit "A" terminates or is abandon, the City may, at its option, serve notice upon Dakota Rail, Inc. that the easement granted herein should be vacated and all rights incident thereto should revert to the City of Hutchinson subject to the terms and conditions of the easement and specifically subject to the terms and conditions of paragraph 3 hereof. n U 3 9. NOTICES Notices under this agreement shall be sent as follows: If to the City: City of Hutchinson Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 Attention: Gary D. Plotz, City Administrator If to Dakota Rail, Inc.: Dakota Rail, Inc. RailAmerica 644 E. Huron Avenue P.O. Box 70 Bad Axe, Michigan 43413 Attention: Ralph Iden IN TESTIMONY WHEREOF the City of Hutchinson and Dakota Rail, Inc. have hereunto set their hands the date and year first above written. Dated: DAKOTA RAIL, INC. By ge'z o s: i ¢stis:A✓'t/icF PR -'-"S ' CITY OF HUTCHINSON 0 Its: Mayor Attest: Gary D. Plotz, City Administrator 4 0 STATE OF MICHIGAN) )SS. COUNTY OF HURON On this 19th day of September, before me a Notary Public, personally appeared Ralph Iden the Assistant Vice Pres. of Dakota Rail, Inc. And acknowledge that he executed the above document on behalf of Dakota Rail, Inc. N0 tic Bonnie J. Purr STATE OF MINNESOTA) )SS. COUNTY OF McLEOD ) On this day of September 1997, before me a Notary Public personally appeared MarlinTorgerson and Crary D. Plotz, the Major and City Administrator respectively for the City of Hutchinson, a Minnesota municipal corporation and acknowledge that they executed the above • document on behalf of the City of Hutchinson. Notary Public THIS INSTRUMENT WAS DRAFTED BY: G. Barry Anderson ARNOLD, ANDERSON & DOVE, PUT 101 Park Place Hutchinson, MN 55350 Telephone (320) 587 -7575 Attorney LD. No. 196X 11 Sketch and Description of Railroad Easement Exhibit ` -1 0 10 is EASTGATE DRIVE SE „ 2 'r BLOCK 1 *, o _ I SCALE - :,{ - 3 D r 1 L - 2a.:.• 4 • o 2 3 south lIns a Lela, sock 1. SECOND ADDITION D � D TO HUTC lsal I,OTSTRM OISTRICT p . 561721' R - 424.41' T 226.64 m C.ItedM a eD' C 1 � , -eo.79 0 °" EASEMENT is EASTGATE DRIVE SE „ 2 'r BLOCK 1 *, L West me a SECOND ADDITION To II. Gar. Lx 3. Black I, 2ha Am to CIO. Ir 4, Bloc I, bb Aed to wldlinem e14Netrla Dhlrkl 1. NIU1Wtem e1014N'IN DYtrkl HVTC1eNSON INgYSIiIAI DISTRICT S JI 9 � 1 A ,i s W . L east one a "m east rte o f CITY OF HUTC ADDITION TO HUTCHINSON RIGHT a WAY PLAT NCI 2 alODSTI IA DISTRICT seal Iw of HUTd6NSON De+a<+auan. eOUSTRIM. DISTRICT That part of Lot 3. Block 1, SECOND ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT, according to the recorded pot thereof, descbed as a tract of land 60 feet it .14th of Which the cmtsrline is descnbed as fallow: Commencing at the northeast caner of said Lot 3; thence N 89' 40' 00" W (assumed bowing) 500.00 lest along the north line of sold Lot 3; thence N 0' 2O' 00 E 50.00 feet to a line poraLl .Ith and 50.00 feet north of said north line of Lot 3; thence S 89' 40' DO E 48.30 feet along sold Parallel line to the point of beginning of the centerline hren dewbed: thence easterly 247.24 feet along a tangential cum, cmcare to the south With a radius of 424.41 fast and a central angle of 33' 22' 39', to a point hereinafter to be kno.n as 'Pont Al then" southeasterly and southerly 416.34 feel along the last desrbed curw. through a tole m (fro the point of beginning) central angle of 89' 35' 00 to a point an a tangential line. parole With and 30.00 feet West of the east line of sold SECOND ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT' said C"tenne lhers terminating. And That part of Lot 4. Block 1, SECOND ADDITION TO MTCHINSON INDUSTRIAL DISTRICT, according to the recorded plot thereof, lying east of o line dewbed as fallout Commencing at the southeast corner of said Lot 4; thence N 89' 40' 00" W (assumed bowing) 60.66 feet along the south line of said Lot 4 to the point of beginning of the Me herein desebed. thence N 0' 04' 41 E 690,01 feet to a point an the north line of said Lot 4 distant 60.79 feel Wed of the northeast comr of sold Lot 4, said line thou terminating. And That part of CITY OF HUTCHINSON RIGHT OF WAY PLAT NO. 2, according to the rworded plot thereof, descrbed as folo.e; The east 60.88 fast of mid CITY OF HUTCHINSON RIGHT OF WAY PLAT NO. 2 And That port of Lots 2 and 3. Block 3. HUTCHINSON INDUSTRIAL DISTRICT according to the recorded plot thereof• described as Ialiun: The east 60.86 fast of sold Lola 2 and 3. And ' That part of Lot 11, Black 1, FIRST ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT, occordng to the recorded plat lh&"f. dewbed as fallaWS: The east 60.88 lest of said Lot 11. I hereby certify that this wrwy or pion .as Prewed by me or under my direct wperWlan mod that I om a duly Llcwmd Land Cwtrline of - Access Crossing' Is at 'Pent A' Surveyor undlIr the IOWo of the Stole of Minnesota. lAewd G 'Industrial Boaining' Is pr HUTCHINSON CITY OF HUTCMSON RIGHT WAY PLAT NO. 2 C' / LkWne Na N332 Dole 7� I SCALE 3 - 3 R 4.41' R . 1 2 7 24 ' T - 1]7.2.' 1 L - 2a.:.• 4 south lIns a Lela, sock 1. SECOND ADDITION 'Pant A TO HUTC lsal I,OTSTRM OISTRICT p . 561721' R - 424.41' T 226.64 L - 41..34• S C.ItedM a eD' C 1 � , -eo.79 0 °" EASEMENT L West me a SECOND ADDITION To II. Gar. Lx 3. Black I, 2ha Am to CIO. Ir 4, Bloc I, bb Aed to wldlinem e14Netrla Dhlrkl 1. NIU1Wtem e1014N'IN DYtrkl HVTC1eNSON INgYSIiIAI DISTRICT S JI 9 � 1 A ,i s W . L east one a "m east rte o f CITY OF HUTC ADDITION TO HUTCHINSON RIGHT a WAY PLAT NCI 2 alODSTI IA DISTRICT seal Iw of HUTd6NSON De+a<+auan. eOUSTRIM. DISTRICT That part of Lot 3. Block 1, SECOND ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT, according to the recorded pot thereof, descbed as a tract of land 60 feet it .14th of Which the cmtsrline is descnbed as fallow: Commencing at the northeast caner of said Lot 3; thence N 89' 40' 00" W (assumed bowing) 500.00 lest along the north line of sold Lot 3; thence N 0' 2O' 00 E 50.00 feet to a line poraLl .Ith and 50.00 feet north of said north line of Lot 3; thence S 89' 40' DO E 48.30 feet along sold Parallel line to the point of beginning of the centerline hren dewbed: thence easterly 247.24 feet along a tangential cum, cmcare to the south With a radius of 424.41 fast and a central angle of 33' 22' 39', to a point hereinafter to be kno.n as 'Pont Al then" southeasterly and southerly 416.34 feel along the last desrbed curw. through a tole m (fro the point of beginning) central angle of 89' 35' 00 to a point an a tangential line. parole With and 30.00 feet West of the east line of sold SECOND ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT' said C"tenne lhers terminating. And That part of Lot 4. Block 1, SECOND ADDITION TO MTCHINSON INDUSTRIAL DISTRICT, according to the recorded plot thereof, lying east of o line dewbed as fallout Commencing at the southeast corner of said Lot 4; thence N 89' 40' 00" W (assumed bowing) 60.66 feet along the south line of said Lot 4 to the point of beginning of the Me herein desebed. thence N 0' 04' 41 E 690,01 feet to a point an the north line of said Lot 4 distant 60.79 feel Wed of the northeast comr of sold Lot 4, said line thou terminating. And That part of CITY OF HUTCHINSON RIGHT OF WAY PLAT NO. 2, according to the rworded plot thereof, descrbed as folo.e; The east 60.88 fast of mid CITY OF HUTCHINSON RIGHT OF WAY PLAT NO. 2 And That port of Lots 2 and 3. Block 3. HUTCHINSON INDUSTRIAL DISTRICT according to the recorded plot thereof• described as Ialiun: The east 60.86 fast of sold Lola 2 and 3. And ' That part of Lot 11, Black 1, FIRST ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT, occordng to the recorded plat lh&"f. dewbed as fallaWS: The east 60.88 lest of said Lot 11. I hereby certify that this wrwy or pion .as Prewed by me or under my direct wperWlan mod that I om a duly Llcwmd Land Cwtrline of - Access Crossing' Is at 'Pent A' Surveyor undlIr the IOWo of the Stole of Minnesota. lAewd G 'Industrial Boaining' Is pr HUTCHINSON CITY OF HUTCMSON RIGHT WAY PLAT NO. 2 C' / LkWne Na N332 Dole 7� 0 • • From: MARILYN M SWANSON To: MARILYN J SWANSON Subject: FW: Property clean up Date: Friday, October 10, 1997 8:02AM MARILYN J SWANSON From: Barry Anderson To: MARILYN M SWANSON Cc: GARY D PLOTZ; PATRICE VANDERVEEN Subject: Property clean up Date: Thursday, October 09, 1997 10:17PM At the request of the police department, our office is presently preparing a Chapter 46.3 order for approval by the City Council at this coming Tuesday evening's meeting reauGmg t e owners o orooertv ocat 4JU water Street to clean u the ro ert and if the same is not properly cleaned up the City will enter and complete the wor charging t e cost against the property owners. Officer Gifferson has conducted the investigation and will be forwarding to my attention various reports and pictures to use in establishing the need for a clean up. It should be noted that officer Gifferson has put a significant amount of heat on the owners /tenants and has received promises of performance that have not been met. He is correctly concerned that time, from a weather standpoint, may be running out. The property is owned by a Beverly Scheurer of Madison Lake and a Vance Haugen and Sam Ulland also appear in the chain of title or use of the property. I may or may not have the order in hand for action on Monday night. However, this is a routine matter and the order can follow after the meeting if necessary. By carbon copy of this memo I am asking Pat to provide the legal description for both 430 Water street and the property across the street which is also part of this development. I think this note can simply be included in the Council packet. The need for speed here is that there are certain notice requirements that must be met and if we don't act Tuesday night it is possible that we won't be able to get it done by the time the snow flies. Thank you. Page 1 0 CITY OF HUTCHINSON MEMO Finance Department October 10, 1997 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: SPECIAL CITY COUNCIL WORKSHOP MEETING At the conclusion of our workshop we discussed setting a special council meeting preceding our next council meeting of October 28 • being at 4 p.m.. If this is agreeable with the council we would ask your approval. t----P Bond Index BID TABULATION • $2,075,000 General Obligation Improvement Bonds, Series 1997 City of Hutchinson, Minnesota SALE: October 14, 1997 AWARD MILLER & SCHROEDER FINANCIAL, INC. RATING Moody's Investors Service, Inc. 'Baal" BBI: 5.38% NAME OF BIDDER RATE YEAR NET PRICE INTEREST COST TRUE INTEREST RATE MILLER & SCHROEDER FINANCIAL, INC. 4.10% 2000 $2,056,325.00 $636,911.88 4.6848% Minneapolis, Minnesota 4.15% 2001 4.25% 2002 4.35% 2003 4.50% 2004 4.55% 2005 4.60% 2006 HARRIS TRUST & SAVINGS BANK 4.65% 2007 $2,051,276.15 $637,467.60 4.7049% Chicago, Illinois 4.70% 2008 O HN G. KINNARD & COMPANY 4.00% 2000 $2,053,046.50 $637,455.38 4.6929% Minneapolis, Minnesota 4.15% 2001 MILLER, JOHNSON & KUEHN, INC. 4.25% 2002 Minneapolis, Minnesota 4.35% 2003 4.40% 2004 4.50% 2005 4.60% 2006 4.65% 2007 4.70% 2008 HARRIS TRUST & SAVINGS BANK 4.50% 2000 -2008 $2,051,276.15 $637,467.60 4.7049% Chicago, Illinois GRIFFIN, KUBIK, STEPHENS & THOMPSON, INC. 4.50% 2000 -2008 $2,051,058.40 $637,685.35 4.7069% Chicago, Illinois FBS INVESTMENT SERVICES, INC. AN 4.05% 2000 $2,053,005.00 $639,299.38 4.7069% OPERATING DIVISION OF U.S. BANCORP INVESTMENTS 4.15% 2001 Minneapolis, Minnesota 4.25% 2002 NORWEST INVESTMENT SERVICES, INC. 4.35% 2003 Minneapolis, Minnesota 4.45% 2004 4.55% 2005 4.60% 2006 4.65% 2007 • 4.70% 2008 HftM 9 MW If ■14. 2950 N e t Center 0 South Seventh Street Minneapolis, MN 55402-4100 OLEADEAS IN PUBLIC FINANCE (612) 3398291 FAX (612) 3390854 Final City of Hutchinson, MN General Obligation Improvement Bonds, Series 1997 Data Principal Bata 11/01/97 $954,605 Remaining 08101/98 Total Fiscal 02/01/99 P-1 Annual 08/01199 SM. Asses. New Debt 02/01/2000 190,000 4.11 08/01 /2000 69,305.63 02101/2001 200,000 4.1! 08/01/2001 02/01/2002 205,000 42 08/01 /2002 140,182 (18,897) 02/01/2003 215,000 43 08101/2003 46,203.75 02101/2004 230,000 4.51 08/01/2004 02/01/2005 240,000 4.5 08/01/2005 135,710 160,818 02/01/2006 250,000 4.6 08/01/2006 42,308.75 02/01/2007 265,000 4.6 08101/2007 0210112008 280,000 4.7 298,848 075 000 167,611 Dated: 11/01197 Interest Start: 08/01/98 Discount: 18,675.00 $2,075,000 Less: 18,675.00 Discount 636,911.88 Total Interest Cost 723,570.00 Projected Total Interest Cost $86,658.13 Savings ✓ Bond Years: Total Total 105% $954,605 Remaining Existing Total Fiscal Interest P-1 Annual Annual SM. Asses. New Debt DAN QM YaK 69,305.63 69,305.63 46,203.75 46,203.75 115,509.38 121,285 140,182 (18,897) 1,630,059 1,611,162 1998 46,203.75 46,203.75 46,203.75 236,203.75 282,407.50 296,528 135,710 160,818 1,561,730 1,722,547 1999 42,308.75 42,308.75 42,308.75 242,308.75 284,617.50 298,848 131,238 167,611 1,490,490 1,658,101 2000 38,158.75 38,158.75 38,158.75 243,158.75 281,317.50 295,383 126,766 168,618 1,337,775 1,506,393 2001 33,802.50 33,802.50 33,802.50 248,802.50 282,605.00 296,735 122,293 174,442 1,171,377 1,345,819 2002 29,126.25 29,126.25 29,126.25 259,126.25 288,252.50 302,665 117,821 184,844 1,004,756 1,189,600 2003 23,951.25 23,951.25 23,951.25 263,951.25 287,902.50 302,298 113,349 188,948 901,498 1,090,447 2004 18,491.25 18,491.25 18,491.25 268,491.25 286,982.50 301,332 108,877 192,455 652,061 844,515 2005 12,741.25 12,741.25 12,74125 277,741.25 290,482.50 305,007 104,405 200,602 654,244 854,846 2006 6,580.00 6,580.00 6,580.00 286,580.00 293,160.00 307,818 99,933 207,885 156,734 364,619 2007 618,236.88 2,693,236.88 2 693 236.88 18,675.00 Discount 636,911.88 Total Interest Cost 723,570.00 Projected Total Interest Cost $86,658.13 Savings ✓ Bond Years: 13,638.75 Average Life: 6.572891566 Einal P rojected Average Coupon: 4.53294% 5.12268% Net Interest Cost. 4.66987% 5.30525% True Interest Cost 4.68483% 5.32960% Prepared by Ehlers and Associates 10/14197 iV /iJ /]I AV ;" LI RUf. INv9A9v.VVW fR.1,VWIJ IV.JLVLiY w ATTN: Mr. Kenneth Merrill City of Hutchinson C DY'S ASSIGNS A Baal RATING TO HUTCHINSON(CITY OF) MN $2,075,000 GENERAL OBLIGATI ON IMPROVEMENT BONDS, SERIES 1997 Hutchinson (City of) MN Municipality Minnesota Moody's Rating Issue Rating General Obligation Improvement Bonds, Series 1997 Baal Sale Amount $2,075,000.00 Expected Sale Date 10/14/97 Rating Description General Obligation NEW YORK, October 13, 1997 -- Moody's has assigned a Baal rating to Hutchinson's $2,075,000 General Obligation Improvement Bonds, Series 1997 due to the city's high debt burden, which has significant support from non -levy sources, satisfactory financial position, and a steadily growing tax base. HIGH DEBT BURDEN HAS SIGNIFICANT SUPPORT FROM SPECIAL ASSESSMENTS; AGGRESSIVE PAYOUTI Direct debt at 5.0% is almost three times the median of 1.7% and overall debt at 9.1% is significantly higher than the median of 3.3% for similarly sized f ittes. Total debt load appears manageable given support of almost half of the eneral obligation debt by special assessment revenues. Moody's expects the city -owned hospital to continue supporting hospital general obligation debt with hospital revenues in the near term future (debt burden increases to a significant 12.4% including this hospital debt), consistent with past behavior despite its ongoing vulnerability in a volatile health care industry, due to its demonstrated market demand and its alliance with a mayor multi - hospital system located in the Twin Cities, Allina Health System. The city is expected to continue its practice of borrowing $1.5 to $2 million annually to fund Infrastructure on land recently annexed to the city. Payout is aggressive at 94% within ten years. MOODY'S EXPECTS CONTINUED TAR BASE GROWTH DUE TO EXPANSION OF EXISTING BUSINESSES AND DEVELOPMENT OF ANNEXED LANDI Steady growth in taxable valuations, averaging 7.5% annually since 1992, reflects residential and commercial development as well as property appreciation. Moody's expects continued growth due to planned expansions, as well as ongoing development of land annexed over the past several years. The city's local economy includes two relatively large employers 3M and Hutchinson Technology which comprise 10.6% of the city's valuation and 28% of the county's labor force. Hutchinson Technology recently announced a planned expansion of its Hutchinson campus which may bring an additional 400 employees to the area. Wealth indices for the city are moderately below state averages. Unemployment level at 2.8% is below state levels. SATISFACTORY FINANCIAL POSITION EXPECTED TO BE MAINTAINED DESPITE • U _ ` , LVI 1412/ &V;" N 6Lrl w.%wwv.V rSd1VVVI4 Iv "VL �w I r • VI <STATE- IMPOSED LEVY LI14ITSI Financial position is satisfactory, evidenced by a General Fund balance at ear -end 1996 of 24.3% of revenues. City officials have consistently adhered their policy of maintaining a General Fund balance equal to 25 -27% of enditurea. Debt service continues to be the city's largest expense, comprising a substantial one -third of expenditures. The 1997 fiscal year -end results are expected to be balanced. Property tax levy limits established by the 1997 legislature permit a significant 62 increase in the tax levy and therefore city finances are not expected to be negatively impacted. ANALYSTS: Patricia South, Analyst, Public Finance Group, Moody's Investors Service Dianne Golub, Backup Analyst, Public Finance Group, Moody's Investors Service CONTACTS: Journalista: (212) 553 -0376 Research Clientsl (212) 553 -1625 \J 0 • CERTIFICATION OF MINUTES RELATING TO $2,075,000 GENERAL OBLIGATION IMPROVEMENT BONDS SERIES 1997 Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on October 14, 1997, at 5:30 o'clock p.m., in the Council Chambers at the Hutchinson City Center. Councilmembers present: William Craig, John Mlinar, Kay Peterson, Don Erickson and Mayor Marlin Torgerson Councilmembers absent: None Documents Attached: Minutes of said meeting (pages): 1 through 25 RESOLUTION NO. 10917 RESOLUTION RELATING TO $2,075,000 GENERAL OBLIGATION • IMPROVEMENT BONDS, SERIES 1997; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF 9 I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this 14 day of October 1997. (SEAL) Gary D. Plotz City Administrator • CITY OF HUTCHINSON MEMO Finance Department October 10, 1997 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 1997 SPECIAL ASSESSMENT INTEREST RATE Once we have approved the sale of the improvement bonds for 1997, which will be opened Tuesday, we will be able to place the interest rate for 1997 special assessments in the attached resolution. • • O ' ' CITY OF HUTCHINSON RESOLUTION NO. 10915 RESOLUTION SETTING INTEREST RATE FOR 1997 ADOPTED ASSESSMENT ROLLS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT all assessment rolls which have been adopted and will be adopted relating to 1997 improvement bonds are hereby changed to read an interest rate of _%. This rate is the true interest rate of the 1997 Improvement bonds. Adopted by the City Council this 14th day of October 1997 C] Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • Wage Committee Policy City of Hutchinson a� This policy is in regards to the establishment of the annual market adjustment and the annual funds to be dedicated for performance pay by the City of Hutchinson. A. Wage Committee A wage committee consisting of two City Council members, two City directors, the City Administrator, the City Finance Director, the Human Resources Coordinator and two non- management employees shall be appointed annually. Appointments shall be by a joint effort of the Mayor and City Administrator. B. Purpose The purpose of the Wage Committee is to determine the annual wage increase amounts (annual market adjustment and the funds to be dedicated for performance pay) and the configuration of the annual wage adjustment and performance pay split ( % / %) to be incorporated into the annual budget process. C. Time Lines: The Wage Committee shall adhere to the following time lines: 1. On or before May 31 of each year, the wage committee shall recommend to the • City Administrator and City Directors the preliminary figures for the annual market adjustment and performance pay for consideration in the budget process. These figures shall include the annualized costs for recommended wage adjustments. 2. On or before July 31 ofeach year, the wage committee shall make their final recommendation to the City Administrator and City Directors regarding the figures for the annual market adjustment and performance pay for consideration in the subsequent year budget process. D. Market Adjustment Any annual market adjustment on January 1 of any year shall be separate and apart from the individual performance increases granted and in effect on anniversary dates. In determining a recommendation for an annual market adjustment. the wage committee shall consider, at least the following information: U.S. and Minneapolis/St. Paul consumer priced index changes (CPIU & CPIW) Social Security calculation of cost of living increase 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey • 6. Legislative growth factor constraints �_ I Wage Committee Policy • Page 2 E. Determination of Compensation Costs When considering the recommendation for wage adjustments, the wage committee shall consider the following when determining the compensation costs: 1. Wages - regular employees (permanent full time and permanent part time) 2. Overtime pay 3. Vacation pay 4. Sick pay 5. Holiday pay 6. PERA employer contributions 7. Workers compensation insurance, deductible and managed care 8. Unemployment insurance 9. FICA 10. Medicare 11. Employee insurance benefits 12. ICMA contribution 13. Fire relief contributions 14. The reasonableness, as perceived by the City Council and the taxpayers, of the • amount of funds to be dedicated to wage increases. Those compensation costs that are not to be included in the consideration are as follows: 1. Probationary Increases - The normal beginning rate or a new employee will be the minimum rate on the pay plan. After satisfactory completion of twelve months probation, up to a five percent increase will be normally granted, with the exception that such increase may be granted midway through the probationary period (at six months) wit the approval of the City Administrator. 2. Promotional Increases - Every promotional increase is subject to the twelve month probationary period and the policy for probationary increases. (Note: state law requires police department employees other than officers have a six month probation.) 3. Reclassification Increases - Any increase granted to an employee as a result of an existing position being reclassified to a higher grade. 4. SeasonaUTemporary Employee Wages - These employees work fewer than 12 months in a year, with employment planned to terminate at the end of a specific season or project. Employment may be just a few hours per week or up to 40 hours per week (plus overtime) during the term of employment. No benefits are earned by these employees since they are "laid off' at the end of their season. The employment costs for these employees are line items in the departmental budgets. 0 • Wage Committee Poliev Page 3 F. Determination of Performance Pay Funds 1. The Wage Committee, when determining performance pay funds, shall consider the typical performance rating distribution for the City of Hutchinson employees. 2. Performance pay shall be based on a quantifiable measurement of employee performance, the standards of which shall be recommended by the wage committee, endorsed by the City Council, implemented by the directors, and administered by Human Resources. At no time shall performance pay exceed the available funds. It shall be the responsibility of the directors, with assistance from Human Resources, to track performance pay granted. All employees, regardless of anniversary date, shall treated consistently in regards to eligibility for and the granting of performance pay. 4. Any funds dedicated to performance pay that remain after a director has granted performance increases to eligible employees may be dispersed to other departments and/or employees at the discretion of the City Administrator. • is City of Hutchinson Annual Wage Adjustment Policy September 1997 RESOLUTIONNO. 10716 RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 1998 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. ALLOCATION OF NEW POSITIONS. When a new position is created for which no appropriate description exists or when the duties of . an existing position are sufficiently changed so that no appropriate description exists, the City Council after recommendation of the Human Resources Coordinator shall cause an appropriate job description- specification to be written for said position. B. REVIEW OF PLAN. As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Human Resources Coordinator and necessary adjustments recommended to the City Council. Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. Elements of the Plan. The Compensation Plan shall consist of: a. A Basic Table of Numbered Pay Grades for All Employees. Each numbered pay grade in the basic table consists of a minimum (Level 0 - 80 %) rate, a • maximum (Level 8 - 120 %) rate, and a midpoint (Level 4 - 100 %) rate, in addition to intermediate levels, shown on page x �• (1 of 7) r The assignment table shall assign all of the various positions in the Position Classification Plan to the appropriate pay grade, shown on page � ta. The City Council reserves the right to modify any or all of the pay grades or position classification assignments as set forth in said plan at any time. 3. Pay Grades. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, up to a five percent increase will normally be granted, with the exception that such increase may be granted midway through the probationary period (at six months) with the approval of the City Administrator. Thereafter, consideration for performance increases will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based upon (a) a performance review and recommendation from the department head, reflecting job performance over the preceding twelve months, and (b) consideration of equity among departments. Consideration for market adjustment for all pay grades will be made each is 1. Administrative (Salaried) Employees. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, up to a five percent increase will normally be granted, with the exception that such increase may be granted midway through the probationary period (at six months) with the approval of the City Administrator. Thereafter, consideration for performance increases will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based upon (a) a performance review and recommendation from the City Administrator or department head, reflecting job performance over the preceding twelve months and (b) consideration of equity among departments. The Council will determine any performance increase for the City Administrator. Consideration for market adjustment for all pay grades will be made each January 1. C. Police Civil Service Employees, In Police Civil Service positions, the established starting rate for patrol officers shall be Grade X, Level 2, followed by a probationary period of one year. After completion of • (2 of 7) probation, an increase to Level 3 shall be granted. Likewise, an increase to Level 4 shall • be granted after completion of two years employment, to Level 5 after three years employment and to Level 6 after four years employment. Thereafter, consideration for performance increases will be given annually each individual anniversary date, reflecting job performance according to specific criteria over the preceding 12 months. Administrative licensed police department personnel shall be subject to periodic review by the Chief of Police, and any recommendation for performance adjustment made to the City Administrator. Police department office, dispatch and school liaison personnel shall be hourly and under the performance pay adjustment requirements. Consideration for market adjustment for all pay grades will be made each January 1. HNNE ffiiR3�T S�� Any market adjustment on January 1 of any year shall be separate and apart from the individual anniversary increases. In determining a recommendation for an annual market adjustment, the wage committee shall consider, at least the following information: 1. U.S. and Minneapolis /St. Paul consumer priced index changes (CPIU & CPI W) 2. Social Security calculation of cost of living increase 3. Unemployment rate • 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints a. Personnel Evaluations Reasonable efforts will be made to conduct personnel evaluations prior to the employee's anniversary date. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator. All evaluations will be forwarded to Human Resources for filing in the employee files. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: • (3 of 7) 5 - Outstanding - Performance is exceptional in all areas and is recognizable as being far superior to others. . 4 - Very Good - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. 3 - Good - Competent and dependable level of performance. Meets performance standards of the job. 2 - Improvement Needed - performance is deficient in certain area. Improvement is necessary. 1 - Unsatisfactory - Results are generally unacceptable and require immediate improvement. Results. The results of the employee's evaluation will normally have the following effect on his/her salary. 5 - An overall rating of 5 will normally make the employee eligible for maximum performance pay and any scheduled wage adjustment. 4 - An overall rating of 4 will normally make the employee eligible for performance pay and any scheduled wage adjustment. 3 - An overall rating of 3 will normally make the employee eligible for any scheduled wage adjustment. 2 - An overall rating of 2 will normally make the employee ineligible for any scheduled wage adjustment. No merit/performance increase should be granted to individuals with this rating. 1 - An overall rating of 1 will normally make the employee ineligible for any scheduled wage adjustment. No merit/performance increase should be granted to individuals with . this rating. b. Performance Pay Adjustments There shall be no limit on the maximum performance increase that may be granted to an employee achieving a rating of 4 or 5. No performance increases shall be granted to employees who achieve less than a 4 rating. Increases shall be recommended by the supervisor and must be approved by the City Administrator. C. Discipli� Action For employees in any class, an additional consequence of disciplinary action more severe than level a/oral reprimand, as defined in the city personnel policy, will be the permanent loss of the January 1 market adjustment in the calendar year following such disciplinary action. This will occur unless the director in charge and the city administrator decide otherwise. d. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. Determination of Performance Pay Funds The Wage Committee, when determining performance pay funds, shall consider the 0 (4 of 7) typical performance rating distribution for the City of Hutchinson employees. Performance pay shall be based on a quantifiable measurement of employee performance, the standards of which shall be recommended by the wage committee, endorsed by the City Council, implemented by the directors, and administered by Human Resources. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Human Resources Coordinator. • • (S of 7) GRADE TITLE I Liq Store Clerk C(PT) II Custodial Worker, WWateri Fire/Street(PT) III Transit Dispatcher(PT) Senior Program Supervisor(PT) Liq Store Clerk B(PT) IV Receptionist- City Center/Park &Rec(PT) Motor Vehicle Clerk (PT) Custodian-Police/Library(PT) Building Dept Secretary Acctg. Data Entry Technician Custodian/Courier Custodian/Data Entry V Bus Driver Custodian/Boiler Operator Liquor Store Clerk A Park Maintenance, General VI Accounting Specialist(PT) Water Account Technician Public Works Specialist (PT) VII Administrative Secy, Police Secretary, Parks /Rec /Com Ed Secretary, Planning Commission Police Dispatcher(FT/PT) Police Officer(PT) VIII Secretary/Engineer Personnel/Insurance Tech Administrative Secretary Finance Technician W/WWater Maint Technician Police Dispatch Supervisor Ix Laboratory Technician Water Plant Operator Wastewater Plant Operator Senior WWater Maint Tech Cemetery Supervisor Engineering Tech Il GIS Technician Equipment Mechanic Park/Arena Maint Operator Street Equipment Operator I/SAL Community Services Coord(PT) X Senior WWater Plant Operator Park Maintenance Supervisor Police Patrol Officer Recreation Specialist H/SAL XI Water Systems Supervisor Street Maintenance Supervisor Police /School Liaison Intervention Officer Building Inspector G /SAL Asst Recreation Director(PT) Human Resources/Transit Coord Forester Motor Vehicle Deputy Registrar PRCE Coordinator F /SAL Assistant to City Engineer Information Services Coord. Rec Facilities/Operations Mgr Liquor Store Manager Fire Marshal(PT) XH Police Investigator Police Sergeant E2/SAL Police Lieutenant Assistant Public Works Director E/SAL D /SAL Dir PlarvZorvBldg Enforcement Dir W/WWater Operations C /SAL Director of Finance Chief of Police Director Parks/Rec /Com Ed B /SAL Director Engineering A/SAL City Administrator (6 of 7) 0 0 • 0 9 This Resolution authorizes staff to change 1997 budget appropriations to reflect rate changes. Adopted by the City Council this day of 1997 (This Replaces Resolution No. 10806 ) Marlin Torgerson, Mayor ATTEST: • Gary D. Plotz, City Administrator (7 of 7) OPEN -HOLD COUNCIL REPORT 14- OCT- 1997page 1 ----- 19J0 ------------------------- TIDS - - - - -- _ ARNOLD & MCDOWELL _____--- _____- _ - - - -__ IMPRESSIONS INC ------- - - - - -- $2,076.75 • < *> CITY OF HUTCHINSON $2,076.75* $432.09 1 -_,l TIDS FIRSTAR BANK OF MINNESOTA INTEREST PAYMENT $6,756.25 FORTIS BENEFITS OCT LTD < *> $155.00 G & K SERVICES $6,756.25* 60.18 1997 IMPR. CONST KUECHLE UNDERGROUND L10/97 EST #1 $123,598.80 HUTCHINSON WHOLESALE TUBING $367.27 WM MUELLER & SONS L6/97 EST #3 $133,622.25 $70.18 < *> BLADE $390.00 $257,221.05* MN MUTUAL LIFE 1997 IMPROV. D.S ARNOLD & MCDOWELL MCRAITH PROPERTIES $1,099.07 $2,593.17 < *> ELEMENT $355.13 $1,099.07* RUNNING'S SUPPLY 1997 TI #12 Const ARNOLD & MCDOWELL PLASTIC SPECIALISTS $1,262.50 $496.57 < *> HEX DRIVE SET $73.36 $1,262.50* US POSTAL SERVICE ;yN� ��f;ic \Rel:�:7 :1Ha • < *> I GENERAL BRANDON TIRE CO TUBE, MOUNT /DISMNT $19.55 GAMMON REEL CARQUEST AUTO PARTS RETURNS- BATTERY $378.40 CITY OF HUTCHINSON OCT MED $432.09 COAST TO COAST BATTERIES $28.01 L OTTO LITIGATION FORTIS BENEFITS OCT LTD $20.36 $155.00 G & K SERVICES UNIFORMS 60.18 HARPEL BROS.INC GASKET, FILLER, STRAP, ASSY 22.60 REIMB - FOOTWEAR HUTCHINSON WHOLESALE TUBING $367.27 $21.15 INTERSTATE BATTERIES OPERATING SUPPLIES $70.18 L & P SUPPLY CO BLADE $390.00 FTG MIX MN MUTUAL LIFE OCT LIFE $7.14 $1,121.39 PLOWMANS PARTS, LABOR- WINDOW REGULATOR $2,593.17 RMS ELEMENT $355.13 REC ROCK RUNNING'S SUPPLY NUMBERS /LETTERS, CABLE TIES $30.99 $62.66 SCHRAMM IMPLEMENT WHEEL $496.57 SNAP ON TOOLS CORP HEX DRIVE SET $73.36 SAFETY PICNIC US POSTAL SERVICE SEPT POSTAGE $11.52 $10,746.87 W.D. COOLING CLINIC REPAIR RADIATOR $157.70 SQUEEGE, TRIGGER $199.26 $5,514.22* REFUND - SWITCH CLASSES FUND AAGARD WEST ALBINSON ALLEN OFFICE PROD ALLIED MECH.SYSTEMS ARLIE SCHLECHT JR CONST ARNOLD & MCDOWELL ASCE ASKEW, DELORIS BAILEY NURSERIES BAKKEN, ROGER BARKEIM, ELDEN BLACK EMPLOYMENT REVIEW BRAUN INTERTEC CORP BREMIX CONCRETE CO BUS. RECORDS CORP. BUSINESSWARE SOLUTIONS CADD /ENGINEERING SUPPLY CAMAS CAMERA SHOP - CARQUEST AUTO PARTS CARR FLOWERS CASH WISE CENTRAL GARAGE CITY OF HUTCHINSON COAST TO COAST COGLEY, PATRICIA COMM TRANSPORTATION COUNT ON PROFESSIONAL SERVICE COUNTRY KITCHEN CROW RIVER AREA QUALITY COUNCI CROW RIVER PRESS INC CROW RIVER VET CLINIC DEPT NATURAL RESOURCES DEPT OF LABOR & INDUSTRY OCT SERVICE $814.22 GAMMON REEL $3187 AVERY LABELS MATERIALS, LABOR- BOILER REPAIR $ $43..43 68.58 REPAIR GUTTERS, TILES, SHINGLS $407.00 L OTTO LITIGATION $7,366.00 1998 NATIONAL DUES $155.00 REFUND SR CLASS $3.00 TREES /SHRUBS $87.86 REIMB - FOOTWEAR $77.70 REIMB -MEALS $21.15 EMPLOYMENT. AD REF #5151 $375.25 CONSULT SERVICE -BIT CORING $131.00 FTG MIX $793.29 BALLOTS, TESTING, ETC $1,121.39 GOLDSTAR MONITOR $19,182.00 ROD SECTION $118.96 REC ROCK $354.06 DEVELOP & PRINT, REPRINTS $62.66 FILTERS, BELTS $127.65 FLOWERS -L JOKELA $40.22 SAFETY PICNIC $142.66 SEPT REPAIRS $10,746.87 SEPT LODGING TAX $31,341.81 SQUEEGE, TRIGGER $199.26 REFUND - SWITCH CLASSES $21.25 HANGAR LOAN PYMT 700.00 CLEAN OFFICES, CUBES, MATS 197.13 MEALS $13.48 SEPT SESSION $60.00 BLUEPRINT NEWSLETTER $409.99 SEPT CHARGES $509.05 DNR FEES TO STATE $1,445.00 INSPECTION $20.00 /0,41 OPEN -HOLD COUNCIL REPORT 14- OCT- 1997page 2 ---- - ----" GENERAL FUND ----------------------------------------------------------------------- DEPT OF PUBLIC SAFETY -OISM CONNECT & OPERATION CHARGES $390.00 DOMINO'S PIZZA PIZZAS & POP $53.35 • DON HUME B125 -BW BLK 40 $34.60 DYNA SYSTEMS SAFETY GLASSES, BRUSHES $317.04 EARL ANDERSON ASSOC STREET SIGNS, ARROWS, ETC $1,007.33 FAMILY REXALL DRUG PHOTOS $38.82 FENSKE'S STUMP REMOVAL STUMP REMOVAL $572.53 FOGG JR., MICHAEL FOOTBALL OFFICIAL $225.00 FORBES AUTO TIRE REPAIR $8.00 FORMS & SYSTEMS AUTHORIZATION FORMS $557.47 FORTIS BENEFITS OCT LTD $1,627.43 G & K SERVICES UNIFORMS $823.93 GE CAPITAL MVLP -B OFF PRO 97 $756.15 GENE'S TOWING TOWING $53.25 GREAT PLAINS SUPPLY LUMBER $36.72 GRINA, LISA REIMB -SHOES $39.58 GROEHLER, FLOYD REIMS- MEALS, MILEAGE, LODGING $92.88 HAGER JEWELRY PLATE, ENGRAVING $17.16 HCVN -TV TAPE DUB $28.05 HED, MARILYN REIMB- MEALS, MILEAGE $85.85 HEIDECKER, PENNY REFUND -CLASS CANCELLED $8.00 HEINECKE, WANDA REFUND -CLASS CANCELLED $6.00 HEMMAH, KATHY REIMB -DANCE SNACK $7.16 HIGGINBOTHAM, RUTH SR CTR BUILDING ATTENDANT $50.00 HILLYARD FLOOR CARE / HUTCHINSON CREVICE TOOL, TOWELS $374.69 HOME BAKERY INC ROLLS, LEMON FLIPS $15.30 HORROCKS, MARY REFUND -CLASS CANCELLED $8.00 HUANG, STRONG REFUND -CLASS CANCELLED $55.00 HUTCH CAFE 14 CHICKEN DINNERS $105.00 HUTCH CONVENTION & AUGUST LODGING TAX $6,638.82 HUTCH COOP CENEX GAS BOTTLE, LP CYLINDER $67.95 HUTCH FIRE DEPT RELIEF ASSC. 1997 STATE FIRE AID $48,989.00 HUTCH MEDICAL CENTER MEDICAL EXAM, BLOOD SCREEN $236.00 HUTCH PLBG & HTG CO MATERIALS, LABOR- REPAIR LEAK HUTCH PUBLIC SCHOOLS POSTAGE FOR FALL BROCHURE $ $366.12 503.51 HUTCHINSON LEADER ADVERTISING 1,473.25 HUTCHINSON TEL CO OCT SERVICE 6,528.59 HUTCHINSON UTILITIES SEPT GAS & ELEC 5,097.03 HUTCHINSON WHOLESALE INSELMAN, HAROLD SWITCH REFUND SR ACTIVITY $176.93 $10.00 INTERTEC PRESENTATIONS /APWA REG -J RODEBERG $395.00 ` ISIA RINK MEMBERSHIP DUES $267.00 , JEFF'S ELECTRIC LABOR, BREAKER $86.00 JENSEN, DENISE REFUND -CLASS CANCELLED $15.00 JOES SPORT SHOP PLAQUES $63.90 JUUL CONTRACTING CO BACKHOE, LABOR- REPAIR LEAK $196.00 KARG, LARRY REIMS- SAFETY EYE GLASSES $220.55 KRAMER, NORB REFUND VOLLEYBALL $3.00 KRCIL, JOYCE REIMS- MEALS, MILEAGE $63.62 KRISHNAMOORTHI, CHITRA REIMS- MEALS $20.32 KUSTOM SIGNALS INC LABOR, REPAIR $200.50 LEAGUE OF MN CITIES DEDUCTIBLE BILLINGS $4,724.55 LENNES, RICHARD REIMS- MILEAGE, PARKING, MTRLS $2,477.45 LIND, DEB REIMS- OVERPYMT WOMEN'S VBALL $41.00 LOGIS SEPT SERVICE $6,210.83 M.S. SHARPENING SERVICE SHARPENING $10.50 MAIN STREET SPORTS BAR PIZZAS, POP $300.00 MAINTENANCE ENGINEERING OPERATING SUPPLIES $102.96 MASUNE COMPANY DECALS, BIO -BAGS $47.85 MCGARVEY COFFEE INC COFFEE $181.89 METRO ATHLETIC SUPPLY FOOTBALLS, VOLLEYBALLS,HELMETS $1,391.96 MID -MN HOT MIX INC TN FINES, 41 A WEAR $623.77 MINNCOMM PAGING OCT SERVICE $165.19 MN BODY & EQUIPMENT 1989 FORD /ELDORADO BUS $7,879.37 MN ELEVATOR INC. ELEVATOR SERVICE $71.02 MN MUTUAL LIFE OCT LIFE- MATTSFIELD COBRA $566.58 MN SPORTS FEDERATION STATE TOURNAMENTS ENTRIES $260.00 MODERN MAZDA TOW $48.08 MORE 4 SUPPLIES $95.97 MPCA LETTING #11 97 -29 $240.00 MR. MOVIES VIDEO RENTAL $3.18 MRPA REGISTRATION $150.00 MUELLER, DAVE REIMB- MILEAGE $49.60 NEW ULM MONUMENT COMPANY RESETING MONUMENTS $2,100.00 NICHOLS, STACY REFUND -CLASS CANCELLED $55.00 NORTH STAR TURF GENERAL TURF MIXTURE $72.10 OPEN -HOLD COUNCIL REPORT 14- OCT- 1997page 3 - - -_ GENERAL FUND ________________________________ NSPE _______ ___ _____________ 1998 SOCIETY DUES _ _ _ $213.00 ___ SEPT DELIVERIES OAK CREEK PRODUCTS PFL 5 ', PFM S' $64.97 SEPT BEER PURCHASE • OSM PROFESS SERV -BLUFF ST BRIDGE $760.03 $47.87 PEDERSON, BERNIE REFUND- SHELTER RESERVATION $15.00 CHAMBER OF COMMERCE PETERSON BUS SERVICE STATE FAIR MOTOR COACH $310.00 CITY OF HUTCHINSON OCT MED PLOTZ, GARY D. REIMB -MEALS $81.08 PAYROLL 10 /10 $7,430.63 POPP, JIM REIMB -FILM DEVELOPING $19.69 $23.42 PROMEDIX CLIPS, KITS, BVM DISP $171.45 QUADS ELECTRIC LAMPS $386.97 RESPOND SYSTEMS WORKPLACE STRESS VIDEO $16.45 RIDER BENNETT EGAN & ARUNDEL PROFESS SERV THR 8/31 $31.91 RODEBERG, JOHN REIMB -APWA PUBLIC $364.14 ROTO ROOTER FLOOR DRAIN $45.00 RUNKE, JOLEEN - REIMB -MEALS $35.38 RUNNING'S SUPPLY BOOTS, TAPE $230.63 RYAN, SCOTT FOOTBALL OFFICIAL $80.00 SHARE CORP PROP02Y 20, SHARE TEFLON LUBE $120.23 SHOPKO BATTERIES $14.67 SIMONSON LUMBER CO ROLL REMESH $126.83 SMITH, LES & LUCILLE SR TOUR REFUND $10.00 SORENSEN FARM SUPPLY BUMPER, BOLTS $103.90 STANDARD PRINTING LABELS $202.86 STATE TREASURER QTR 3 STATE SURCHARGE $1,554.18 STRITESKY, MARGIE SR TOUR REFUND $20.00 SUBWAY PARTY PLATTER $71.56 SWEENEY, THERESA REFUND -CLASS CANCELLED $8.00 TELECKY, GAIL REFUND -CLASS CANCELLED $20.00 TEMPLETON INC EMPLOYER CONTRIB -AUG & SEPT $621.29 TEPLY, TODD MIDDLE SCHOOL DANCE 5400.00 THE SALTMAN SOFT SALT $142.76 TKDA PROFESS SERV -PHASE II AIRPORT $16,418.61 TRI CO WATER COND SALT $26.63 TRIAX CABLEVISION OCT SERVICE $3.93 TRIPLE G DISTRIBUTING INC POP $57.60 TWO WAY COMM INC DPC650 $84.14 UNITED BLDG CENTERS MORTAR MIX $26.47 US POSTAL SERVICE SEPT POSTAGE $1,209.59 VIKING COCA COLA POP $454.90 VOSS LIGHTING WAAGE, RICHARD LAMPS REIMB - PHYSICAL EXAM CHARGES $383.98 $156.90 WAL -MART 30' TAPE $156.69 - WEIS, MARK SAFETY SHOE REIMB $60.00 , WICHTERMAN, KEN REIMB- MEALS, PARKING $10.50 XEROX COPIER LEASE $265.00 < *> $209,629.34* HUTCH TRANS FAC. ALLIED SERVICES OF HUTCHINSON LABOR -AIR EXCHANGER $78.75 BARNARD COMMUNICATIONS PROXLITE LOGO W /STAMP - PASSES $159.43 CASH WISE CLEANERS $6.25 COAST TO COAST CLEANER $8.71 G & K SERVICES UNIFORMS $240.91 HILLYARD FLOOR CARE / HUTCHINSON LINERS $81.03 HUTCH COOP CENEX ROUND UP $112.97 HUTCHINSON TEL CO OCT SERVICE $274.84 HUTCHINSON UTILITIES SEPT GAS & ELEC $1,337.65 STEWARD ENTERPRISES SE -100 FULL CASE $220.46 US POSTAL SERVICE SEPT POSTAGE $1.28 WITTE SANITATION SEPT SERVICE $63.37 < *> $2,585.65* LIBRARY FUND DS FIRSTAR BANK OF MINNESOTA INTEREST PAYMENT LIQUOR STORE 0 9,281.25 9,281.25* AAGARD WEST OCT SERVICE $45.20 AM.LINEN SUPPLY CO SEPT DELIVERIES $184.01 BERNICKS PEPSI COLA SEPT BEER PURCHASE $446.40 CARR FLOWERS FRESH ARRANGEMENT $47.87 CDI OFFICE PRODUCTS LTD 1 PART FORM, RIBBONS $33.89 CHAMBER OF COMMERCE ADVERTISEMENT $30.00 CITY OF HUTCHINSON OCT MED $1,053.13 CITY OF HUTCHINSON - GENERAL FUN PAYROLL 10 /10 $7,430.63 COAST TO COAST STEP STOOL $23.42 CROW RIVER AREA QUALITY COUNCI SEPT SESSION $100.00 OPEN -HOLD COUNCIL REPORT ------------------------------------------- LIQUOR STORE ED PHILLIPS & SONS CO. PUBLIC SITES ARNOLD & MCDOWELL 14- OCT- 1997page 4 -------- ------------------------------------------- SEPT WINE PURCHASE ELECTRO WATCHMAN $875.00 FORTIS BENEFITS $290.75 GRIGGS & COOPER TOBACCO DIV OCT LTD GRIGGS COOPER & CO EE HENRYS FOODS INC $360.19 HERMEL WHOLESALE SEPT BEER PURCHASE HUTCH PLBG & HTG CO $164.00 HUTCHINSON LEADER $2,199.71 HUTCHINSON TEL CO SEPT MISC PURCHASE HUTCHINSON UTILITIES - HYATT REGENCY MINNEAPOLIS $276.19 IMPERIAL PORTA THRONES SEPT ADS JOHNSON BROTHERS LIQUOR CO. $52.02 JORDON BEVERAGE INC. $160.12 K D U Z SEPT GAS & ELEC LENNEMAN BEVERAGE DIST. INC EE LOCHER BROS INC $565.00 LUNDHOLM, LORI RENTAL, DELIVERY & SETUP MCGARVEY COFFEE INC $15,318.53 MIDWEST EXPO $3,617.91 MN MUTUAL LIFE SEPT BEER PURCHASE MN SHERIFF EE MORE 4 $45.00 QUADE ELECTRIC SEPT BEER PURCHASE SEGAL WHOLESALE $20,103.69' ST. CLOUD RESTAURANT SUPPLY $11,361.30 STANDARD PRINTING CLEAN WINDOWS TRI CO WATER COND ANDERSON'S DECORATING CENTER TRIPLE G DISTRIBUTING INC 33.25 US POSTAL SERVICE REGISTRATION FEES VIKING COCA COLA PUBLICATIONS WINE COMPANY, THE $18.06 PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. $60.42 AMERICAN EXPRESS • GREAT WEST LIFE INS. CO. H.R.L.A.P.R. EXIT LIGHT BULBS ICMA RETIREMENT TRUST PERA LIFE INS CO. 328.53 PERA - D.C.P. SEPT PURCHASES PRUDENTIAL PRUDENTIAL MUTUAL FUNDS $127.83 PUBLIC EMPLOYEES WATER DELIVERIES TEMPLETON INC CITY OF HUTCHINSON WADELL & REED $19,388.00 PUBLIC SITES ARNOLD & MCDOWELL 14- OCT- 1997page 4 -------- ------------------------------------------- SEPT WINE PURCHASE $2,951.60 $875.00 QUARTERLY CHARGE $290.75 CONTRIB OCT LTD $51.06 EE SEPT PURCHASES $360.19 FORCIER, GARY SEPT BEER PURCHASE $8,519.69 $164.00 SEPT MISC PURCHASES $2,199.71 CONTRIB SEPT MISC PURCHASE $284.67 EE PARTS, LABOR- FURNACE $276.19 $13.20 SEPT ADS $141.82 $52.02 OCT SERVICE $160.12 CONTRIB SEPT GAS & ELEC $1,136.77 EE HOTEL CHARGES- MIDWEST EXPO $565.00 RENTAL, DELIVERY & SETUP $64.33 $15,318.53 SEPT LIQUOR PURCHASE $3,617.91 CONTRIB SEPT BEER PURCHASE $809.50 EE SEPT ADS $45.00 SEPT PICKUP SEPT BEER PURCHASE $6,939.05 $20,103.69' SEPT MISC PURCHASE $11,361.30 $20.18 CLEAN WINDOWS 42.60 ANDERSON'S DECORATING CENTER COFFEE 33.25 REGISTRATION FEES $373.00 PUBLICATIONS OCT LIFE $18.06 MCLEOD COUNTY SAFETY BOOKS PHOTOFINISH $60.42 POP $ $35.00 91.06 CAMERA SHOP EXIT LIGHT BULBS $6.28 SEPT MISC TOBACCO PURCHASE 328.53 DYMO BLACK, WHITE SEPT PURCHASES 162.27 FOLDERS, RIBBONS, TAGS $127.83 $70.16 WATER DELIVERIES $42.16 CITY OF HUTCHINSON SEPT BEER PURCHASE $19,388.00 SEPT POSTAGE $82.79 MULCH BLADE REIMB SEPT POP PURCHASE $292.70 SEPT WINE PURCHASE $1,048.00 $71,240.74• EE CONTRIB $875.00 $16.50 EE CONTRIB $76.60 QTR 3 MILEAGE EE CONTRIB $100.00 FORCIER, GARY EE CONTRIB $164.00 EE CONTRIB $2,655.38 EE CONTRIB $118.50 $13.20 EE CONTRIB $52.02 QTR 3 MILEAGE EE CONTRIB $105.00 SCHRAMM, STEVE EE CONTRIB $30.00 EE CONTRIB $15,318.53 EE CONTRIB $458.46 $108.00* EE CONTRIB $150.00 SEPT PICKUP $28,457.44 $20,103.69' ALLEN OFFICE PROD !34➢V.l _z;vm7A;7Y $898.05 $898.05* RURAL F. D. BRODD, JIM QTR 3 MILEAGE $16.50 EMANS, BRAD QTR 3 MILEAGE $19.80 FORCIER, GARY QTR 3 MILEAGE $5.40 HOMAN, ED QTR 3 MILEAGE $4.80 NIES, JEFF QTR 3 MILEAGE $13.20 REDMAN, RANDY QTR 3 MILEAGE $4.80 SCHRAMM, STEVE QTR 3 MILEAGE $21.30 STEELE, DAN QTR 3 MILEAGE $22.20 < *> $108.00* WATER /SEWER FUND AAGARD WEST SEPT PICKUP $28,457.44 ALLEN OFFICE PROD CORRECTION TAPE & RIBBON $20.18 ANDERSON'S DECORATING CENTER PAINT PAD, PAINT ,549.42 ASSOCIATION OF VERMONT RECYCLE PUBLICATIONS $55.00 BRINK14AN STUDIO PHOTOFINISH $60.42 CAMERA SHOP COPY SLIDES $65.70 CDI OFFICE PRODUCTS LTD DYMO BLACK, WHITE $283.47 CENTRAL GARAGE SEPT REPARIS $70.16 CITY OF HUTCHINSON OCT MED $4,266.71 COAST TO COAST MULCH BLADE REIMB $778.76 OPEN -HOLD COUNCIL REPORT - ______ WATER/SEWER ______ ____________________ FUND CULLIGAN WATER COND ___________ ______ -___ UNIT RENTAL D2 SERVICES BENCH REPAIR, MILEAGE, LABOR DEPT OF LABOR & INDUSTRY INSPECTION DEVRIES, RANDY REIMB - MEALS, GAS FEDERAL EXPRESS CORP SHIPPING CHARGES FIRST TRUST INTEREST PAYMENT FORTIS BENEFITS OCT LTD G & K SERVICES UNIFORMS GENERAL OFFICE PRODUCTS CO SERVICE - RELOCATE PANELS HUTCH PLBG & HTG CO MATERIALS, LABOR- REPAIR HEATER HUTCHINSON LEADER ADVERTISING HUTCHINSON TEL CO OCT SERVICE HUTCHINSON UTILITIES SEPT GAS & ELEC HUTCHINSON WHOLESALE FLOOR MAT IMPERIAL PORTA THRONES SEPT UNIT RENT JEFF'S ELECTRIC MATERIALS, LABOR JOHN HENRY FOSTER MINNESOTA COMPRESSOR /VAC PUMP JOHNSON CONTROLS INC ACTUATOR LOGIS SEPT SERVICE MCGARVEY COFFEE INC COFFEE, HOT CHOCO MINNCOMM PAGING OCT SERVICE MN DEPT OF REVENUE 8" TEST BALL, MUNI BALL 30' MN MUTUAL LIFE OCT LIFE MN PIPE & EQUIPMENT FLANGE, BUSHING, CI /PVC RUBBER MN VALLEY TESTING LAB WATER TESTS MORE 4 SUPPLIES NAGY, RICHARD REIMB- MILEAGE, LODGING _ NALCO CHEMICAL CO. NALCO 9909 FLOCCULANT LIFD NORTHERN WATER WORKS SUPPLY 0- RINGS, GASKETS, THREAD CHSR RETROFIT RECYCLING INC FLOURESC LAMPS RUNNING'S SUPPLY GREENSKEEPER MIX RUST ENVIRONMENT PROFESS SERV- SANITARY SEWER SAFETY FIRST PROCEDURES & TRAINING #12 SMOGER, DAVID REIMB- SAFETY SHOES STANDARD PRINTING DIVIDERS TEK MECHANICAL PIPE HANGAR, HEAD NUT US FILTER /CONSOLIDATED ELECTRI MATERIALS, LABORS US FILTER /WATERPRO WESTERN CB REPAIR LID US POSTAL SERVICE USA WASTE SERVICES INC SEPT POSTAGE LOADS 9/8 THRU 9/12 VESSCO INC OUTER, INNER CLNOR UNIT WALDOR PUMP & EQUIP SERVICE CONTRACT, TRAVEL WITTE SANITATION TRUCK TIME & LABOR WIRE TRANSFERS 1991 GO Medical Facilities LIQUOR STORE FUND Lottery Sales Tax 14- OCT- 1997page 5 $75.88 $343..47 10.00 48.28 $7.75 $17,175.00 H 14.16 53.59 08.00 $68.85 $1,216.32 $914.55 $24,494.30 $26.61 $49.52 68.47 17.13 P88.49 $2,820.56 $48.45 31.79 812.68 $74.97 $95.96 $648.00 $7.82 $370.38 $10,295.88 $651.73 $21.98 $89.22 $2,772.82 $632.00 $40.00 $6.28 $26.06 $336.70 $141.75 $555.82 $4,363.93 $42.05 $755.11 $100.00 $104,829.57* $692,606.13* $227,115.63 16,344.00 110 • MINUTES HUTCHINSON EMPLOYEE SAFETY COMMITTEE SEPTEMBER 18, 1997 Present: Dick Nagy, Jim Ford, Brenda Ewing, Eldon Barkeim, Marilyn J. Swanson, Tom Kloss, Scott Hanson Absent: John Arlt, Floyd Groehler, Mark Weis The minutes of the August 21, 1997 meeting were approved. We reported any accidents or near misses that occurred in each department and discussed ways they could have been avoided. There was one scare when an employee in the wastewater department had a black out for a few seconds, but he was fine afterwards and had no further problems. Eldon will address issues of concern regarding the policy for working on the dam and working with barricades on the street. A memo will be sent to Steve Madson's attention regarding the problems that have occurred in this area. . The committee discussed the CPR training that was scheduled at the fire station, with Myron Johnson conducting the training, and the number of new trainees and recertifications. The first aid supplies currently stored at the Park Department may be moved to another location at either the Recreation Center or City Center where they would be more accessible. The committee will address this issue, as well as employee first aid training, at the next meeting. The following employee safety meeting updates were reported: > Wastewater: Presentation from Chad Peterson of Safety First > Street Dept.: Lock - out/tag -out, black top and hot oil; discussed memo on Gopher One Call > Parks: No meeting but discussed barricade issues > City Center: Safety meeting The next meeting will be October 16 at 10:00 a.m. in the City Center. The meeting adjourned at 1:00 p.m. r� L C P TO: Mayor and Council Hutchinson Fire Department 205 Third Avenue SE Hutchinson, \IN 55350 -2673 320 - 587- 2506/Fav 320- 234 -4469 FROM: Brad Emans, Fire Chief September, 1997 The fire department responded to 25 calls for service in September. f th 3 - Residential 4 - Commercial /Industrial 6 - School Type Buildings 1 - Rescue 3 - Carbon Monoxide • Breakdown of the Rural calls: 4 Rescue 2 Medical 1 Vehicle Drills /Meetings for the month: • Pumper Truck Training • Large Area Search with McLeod County Sheriff and Civil Air Patrol • Car Fires • Officer Tour of New Fire Alarms .. H:TIRE %CCUPDATE. • Pooled or ... wled pap,, — FOR YOUR INFORMATION . MARILYN J SWANSON From: JAMES MARKA To: MARILYN J SWANSON Cc: BONNIE J BAUMETZ; BRAD EMANS; BRENDA EWING; DICK LENNES; DOLF N MOON; DON NELSON; DIANE L SWANSON; Barry Anderson; GARY D PLOTZ; JOHN V ARLT; JIM POPP; JOHN RODEBERG; JEAN WARD; JOHN WEBSTER; KENNETH B MERRILL; MARK HENSEN; MARILYN M SWANSON; MARY BETH SCHAUFLER; STEVEN C MADSON Subject: Flood Grant Administration -FYI City Council Date: Monday, October 06, 1997 2:10PM Please inform the City Council via this E -Mail that Gene Hippe and Rebecca Stoen with Mid Minnesota Development will be the administrators of the flood grant. A contract will be forthcoming. • Page 1 LMC Zaagua o`M;nwota Citi" Cities p nmHnq az &nm September 30, 1997 Marlin Torgerson, Mayor 111 Hassan Street S.E. Hutchinson, MN 55350 -2522 Dear Mr. Torgerson: 00; 1 -1997 r _ 7 HUTCH !ON We are pleased to update you on the distribution of the League of Minnesota Cities' Flood Relief Fund, to which your city contributed. The purpose of the fund was to offer financial assistance for a flood - affected city's cost of a flood - related project. The total fund amount was $50,999.08 and consisted of donations from 22 cities, proceeds from the League's silent auction, some private donations, and income raised from LMC parking proceeds during the Taste of Minnesota. A committee of four League member city officials, including two from flood - affected cities, was established to set the original criteria for the grants. • Three of those committee members were available to review the applications and recommend a method for distribution, which was then adopted by the Board of Directors. Twelve cities submitted applications. The total of the amounts requested was $59,348.60. Grants have been awarded to the following cities to assist them with the following flood - related projects: Ada - - to reduce the cost of lots purchased for the location of new housing needed as a result of the flood Afton - - to add to city dike Breckenridge - - to replace damaged trees Dawson - - to replace playground equipment Dilworth - - to raise existing dike East Grand Forks - - to repair flood - damaged furnace in fire station. Granite Falls - - to replace carpet in city hall Hendrum - - to acquire lots for new housing needed as a result of the flood and buyouts of flooded property Kennedy - - to re -grade road washed out by flood Moorhead - - to hire a consultant to conduct a GIS study and survey property elevations for the purpose of anticipating future risks of flooding Stockton -- Replace bridge washed out by flood • Warren- -Mud jack curbs and sidewalks that settled during flood FOR YOUR {NFOWTIOR 145 University Avenue West, St. Paul, NIIN 55103 -2044 Phone: (612) 281 -1200 • (800) 925 -1122 Fax: (612) 281.1299 • TDD (612) 281 -1290 AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER All of the money in the flood fund was awarded and no deductions from the fund were made for • administrative costs. The League appreciates the generosity of those cities that contributed to the Flood Assistance Fund and recognizes these contributions as a tangible expression of the concern and support of Minnesota cities towards the recovery efforts of flood - damaged cities. Sincerely, Bob Long Kathleen Sheran President, LMC Board of Directors Chair, Flood Relief Committee • • _._.�RB Min Maen 6mergeney Mee1C W 6er1 Ce RegUW0ry 6Rare 2829 University Avenue Southeast, Suite 310 Minneapolis, Minnesota 55414 -3222 (6 (600) 747 -2711 FAX (612) 6V4"2 TTY(8D0)6V-M29 www.entwbAfammn.us STATE OF MINNESOTA BEFORE THE EMERGENCY MEDICAL SERVICES REGULATORY BOARD In the Matter of the License NOTICE OF COMPLETED APPLICATION Application of the Hutchinson Area Health Care - Ambulance Services, Hutchinson, Minnesota PLEASE TAKE NOTICE that the Emergency Medical Services Regulatory Board (hereinafter " EMSRB) has received a completed application from the Hutchinson Area Health Care - Ambulance Services, Hutchinson, Minnesota, for a new license, advanced ambulance. NOTICE IS HEREBY GIVEN that, p ursuan t to Minn. Stat. Sec. 144E.11, subd. 3 (1997), • each municipality, county, community health board, governing body of a regional emergency medical services system, ambulance service and other person wishing to make recommendations concerning the disposition of the application, shall make written recommendations or comments opposing the application to the EMSRB within 30 days or by November 5, 1997, 4:30 p.m. Written recommendations or comments opposing the application should be sent to: Keith Wages, Executive Director, EMSRB, 2829 University Avenue, S.E., Suite 310, Minneapolis, Minnesota 55414 -3222. If fewer than six comments opposing the application are received during the comment period, and the EMSRB approves the application, the applicant will be exempt from a contested case hearing, pursuant to Minn. Stat. Sec. 144#.11, subd. 4 (1997). If six or more comments in • opposition to the application are received during the comment period or the EMSRB denies the application, the applicant may immediately request a contested case hearing, or may try to "T0 provlds leadl hip whkh optllrw tM quahry o/ w wpenry mdieM can /or the psopm o1 Minnesota — In r ila6oradon with our communihea — Mough polky devNopmen4 mguia6w, syabm design, duration and meWcd dirw0on" M Eo i Oeparwnily Eeylger resolve the objections of the public and/or the EMSRB within 30 day, pursuant to Minn. Stat. • Sec. 144E.11, subd. 5(a), (b) (1997). If the applicant is unable to resolve the objections within 30 days, or if the applicant initially requests a hearing, a contested case hearing will be scheduled and notice of the hearing given pursuant to Minn. Stat. Sec. 144E.11, subd. 5 (c), (e) (1997). Dated: Z C R. Keith Wages, Exe6utive Director • OCT 7 -1997 CITY OF HUrCfJWWN MN. DEPT. PEVENUE. TEL :612- 296 -9728 Oct 14 97 11 :44 No.003 P.01 OFFICIAL COMMUNICATION FROM THE OFFICE OF THE GOVERNOR OF THE STATE OF MINNESOTA •ARNE H. CARLSON GOVERNOR fOR IMMEDIATE RELEASE October 14, 1997 JOANNE E. BENSON LT GOVERNOR CONTACT: Jackie Renner (612) 296 -0001 GOVERNOR CARLSON "SHOWS TAXPAYERS THE MONEY" - -AND HOW TO GET IT Governor Ame 14. Carlson announced today how Minnesotans can take advantage of the state's one-time property tax rebate, which will return 5500 million of the state's budget surplus to taxpayers. The announcement was made one day before the socond half of property taxes are due, to remind taxpayers to keep a copy of the tax forms needed to claim the refund. "Our commitment to fiscal responsibility and reform netted Minnesota a $2.3 billion surplus this year," said Govemor Carlson. "When a state has such a significant budget surplus, it is only fair that the hard working taxpayers receive a portion of their money back." Homeowners will receive a 20 percent rebate of their 1997 property taxes. For example, an owner of a $62,000 house will receive a $150 rebate; an owner of a $124,500 house will receive a $400 rebate. Renters can claim a rebate of 3.6 percent of their 1997 rent, giving the average renter a rebate of approximately $175. The rebate will be returned to taxpayers through a separate line on their 1997 Minnesota income tax form, which is • due April 15, 1998. The property tax relate is in addition to other property tax refunds taxpayers receive. if income taxes are owed the rebate will be applied to that balance. When filing for the rebate, taxpayers will be required to attach their property tax statement, certificates of rent paid (CRP), or both, if appropriate. "We arc talking about the rebate today," Governor Carlson said, "because the second half of property taxes are due tomorrow and I want to remind homeowners to keep a copy of those statements." The line on the 1997 tax return where taxpayers will itemize their rebate will be highlighted with a "rebate frog" character on the tax form. Individuals who currently do not file income taxes still qualify for the property tax rebate. These individuals need to complete a special form, the IRS filing Assistance Form 9452, and attach it to a completed Minnesota income tax form. Since 1991, the Carlson Administration has cut taxes 12 times. saving Minnesota taxpayers S1.1 billion. In 1997 alone, Governor Carlson signed into law $946 million in tax cuts. Additional information on the property tax rebate can be found on the World Wide Web at: http: / /www.taxes.state.mn.us or by calling the Dept. Of Revenue at (612) 296 -3781 or 1- 800 -652 -9094. On request, ttus IMormatlon can be made avaaable in alternate formats. Release also available on the World Wide Web: h tp:llwww.governor.stats.mn.us *Communications 130 State Capitol, St. Paul, Minnesota 53153 (612) 296 -0075 -TTY AN EQUAL. OPPORTVNnY EMPLOYER (612) 296.3391 (800) 657 -3598 -TTY .a.,...,.�....... rw�cwrpww L State Representative *a Bob Nes 289 State Office Building, 100 Constitution Ave., St. Paul, MN 55155 (612) 296-4344 NEWS RELEASE For Immediate Release October 2, 1997 STATE LAWMAKERS TO MEET IN WEST CENTRAL MN Representative Ness Extends Welcome to House of Representatives Mini - Session ST. PAUL — State Legislators will take the legislative process from the halls of the Capitol in St. Paul to conduct their business a little closer to the people in the middle of October. The "Harvest Moon Mini - Session" will be held in Willmar from October 15 -17. • "Legislators and area residents will be brought together for an unique opportunity to exchange ideas on legislation and related concerns of our area," said Representative Bob Ness (R- Dassel). "We're taking our business on the road so that lawmakers from all over the Minnesota can learn about a region of the state that they may not be from, but on which they have an impact on legislation that is considered." It also provides an access for people in rural Minnesota to share their concerns and ideas through the various Committee hearings. You are welcome to attend and speak at these public hearings. About twenty-five committees will meet over the three day period in Willmar and several other communities including Hutchinson. On October 15, the Economic Development Finance Division will meet in Hutchinson to discuss the Minnesota Job Skills Partnership and related Workforce - Training programs. This meeting is open to the public and will be held at Ridgewater College, Hutchinson campus on Wednesday, October 15 from, 2:30 to 5:00 pm. On Friday, October 17, the Environment and Natural Resources Committee will tour the Hutchinson 3M Plant and have a briefing of their operations by 3M representatives at 10 am. "I'm very pleased that many of my colleagues will have the opportunity to see all the great things we do West Central Minnesota and learn from our strengths," said Ness. "It is also an opportunity for individuals and leaders in the community to have the "ear" of the House of • Representatives for three days so we can let them know what we need from the state to keep our communities strong." MORE - Other issues that are on the agenda for the mini - session include ethanol use, distance education, • rural highway.. needs, rural health networks, and economic development. There are also tours of faimsl, btiWesses, high schools and local tourist attractions on the itinerary for the legislators. The Twins Stadium Task Force will hold a public hearing at Ridgewater College, Willmar campus, on Thursday, October 16 from 3:00 to 5:00pm. Also, there will be a "T Meeting on Thursday, October 16 at Willmar High School beginning at 7:30 pm. Representative Ness encourages anyone interested to attend the "Town Meeting This will be an open forum on any legislative issue. For more information about the complete mini- session schedule, please contact Rep. Ness at (612) 296 -4344 or write to him at 289 State Office Building, 100 Constitution Avenue, St. Paul, MN 55155. 0 • • • • • d HUTCHINSON AREA HEALTH CARE Comparative Balance Sheet As of August 31, 1997 ASSETS Current Assets 1 Cash and Investments - Operations 2 Cash and Investrnerle - Selfansured 3 Subtotal cash & Investments 4 PallerWResident receivables 5 ABowencea for bad debts 6 Advances and contractual allowances 7 Net patienUresiderlt and third party 8 payer receivables 9 10 Other recervables - net 11 Inventories 12 Prepaid expenses 13 Total Current Assets 14 Board Deslcnated7Funded Depredatlan Investments 15 Investment In Joint Ventures Plant Assets 16 Land 17 Buildings 18 Accumulated depredation 19 Buildings less depredation 20 Equipment 21 Acalrrlulaled depredation 22 Equipment less depredation 23 Cash - construction & equipment 24 Construction in progress 25 Total Plant Assets Other Assets 26 Deferred financing costs 27 Total Funds (A) (B) (A) AUGUST JULY AUGUST Charge 1997 1997 1990 CY vs PY $2,346,515 $2,W8,822 $3,346,813 (1,000,299) 1,055,280 1,047,654 1,038,405 16,875 $3,401,794 $3,956,477 $4,385218 (983,424) 6,389,179 6,760,083 8,200,113 189,066 (1,088,123) (1.087,479) (854.070) (232,053) (1,770,273) (2,007,280) (1,585,552) (184721) $3,532,783 $3665,324 $3,760,491 ($227,708) 12,979 5,990 122,746 (109,768) 452,273 460,272 507,323 (55,050) 40,169 62,293 47,799 (7,629) $7,439,999 $8,150,356 $8,823,577 ($1,383.578) Total Current Liabilities $6,169,790 $6,158,574 $4,762,853 $1,406,937 $108,984 $108,964 $100.000 $8,951 s165 696 $165,696 $165,696 $0 18,144,531 18,132,365 17,734,891 408,640 (6,740,693) (8,883,078) (8.056,70(1) (683.987) Lono-k0n Debt Bess anent $11,403,838 $11449,288 $11,678,185 ($274,347) maturities) 9,924955 9,798,919 8,965,067 959,388 (6,908,524) (8,854.223) (6,210,837) (897,888) $3,015,931 $2844.896 $2,754,431 $281,500 0 0 0 0 587,321 301,623 195,235 392,086 $15,172,787 $14,941,303 $14,793,547 $379,239 Fund balance $230662 $232971 $258,223 ($27561) $29,122,220 $29,591,887 $28,738,200 $394,02 Total Funds $5,055,745 $5,474,646 $5,389,037 ($333,292) $11,735986 $11,829,777 $12,793,889 ($1,058,402) $12,330,989 $12,287,264 $10,555,274 $1,775,715 $29,122,220 $29,591,687 $28,738,200 $3 Fins"t Pam Larson (A) (B) (A) - (B) AUGUST JULY AUGUST Charge 1997 1997 19% CY vs PY LIABILITIES AND FUND BALANCES Current Liabilities Current maturities of Long term debt $455,552 $520,707 $520,656 ($65,305) Accounts payable - trade 1,179,804 1,448,524 1,100,243 79,562 Estimated contractual eettlements-net 1,037,261 1,043,761 1,288,476 (251,215) Accrued expenses - Salaries 627,356 507,838 539,910 87,446 PTO 819,019 877,453 797,978 21,043 Interest 252,317 412,979 249,095 3,222 Self- Iruured programs 570,327 541,261 730,797 (160,470) MN Cara tax payable 55,732 60,437 60,521 (4,789) Deferred Babilifies 51,230 51,230 92,246 (41,016) Deferred revenue 7,147 12,456 8,917 (1,770) $7,439,999 $8,150,356 $8,823,577 ($1,383.578) Total Current Liabilities $6,169,790 $6,158,574 $4,762,853 $1,406,937 $108,984 $108,964 $100.000 $8,951 s165 696 $165,696 $165,696 $0 18,144,531 18,132,365 17,734,891 408,640 (6,740,693) (8,883,078) (8.056,70(1) (683.987) Lono-k0n Debt Bess anent $11,403,838 $11449,288 $11,678,185 ($274,347) maturities) 9,924955 9,798,919 8,965,067 959,388 (6,908,524) (8,854.223) (6,210,837) (897,888) $3,015,931 $2844.896 $2,754,431 $281,500 0 0 0 0 587,321 301,623 195,235 392,086 $15,172,787 $14,941,303 $14,793,547 $379,239 Fund balance $230662 $232971 $258,223 ($27561) $29,122,220 $29,591,887 $28,738,200 $394,02 Total Funds $5,055,745 $5,474,646 $5,389,037 ($333,292) $11,735986 $11,829,777 $12,793,889 ($1,058,402) $12,330,989 $12,287,264 $10,555,274 $1,775,715 $29,122,220 $29,591,687 $28,738,200 $3 Fins"t Pam Larson • Month and PeriodAugust 31,1997 • Revenue 1 In patient revenue 2 Ancl9ary seivfces 3 Total in patent revenue 4 Out paient revenue 5 Resklenl Revenue 6 Total patientiresident revenue Discounts 7 Covemnental 8 Policy Discount 8 Free Care 9 Total deduction from revenue 10 Net patient/resident revenue 11 Over operating revenues 12 Net operali g revenue Expanses 13 Salaries 14 Employee Benefits 15 Professional Fees 16 Medical Fees 17 Uti9lies, Mince Contracts 8 Repalm 18 Food, Drugs 8 Suppiles 19 Otw expense 20 Minnesota Care 21 Bad debt 22 Interest 23 Depre0abon 24 Total expanses Excess of net operating revenue 25 over (under) operating expenses Nonoperaing Revenues 26 Investment Incase 27 Other o0nopara0rq revenue (net) 28 Total norlopersting revenue 29 Net Income 30 Patlent days 31 Resident days 32 Out patient services 33 Percent occupancy - budget beds 34 Percent occupancy - budget beds - 35 FTE's 38 Over (Under) Budget 37 28% 38 Actual 39 Dollars 40 Actual 41 Dollars 42 Aug -96 1997 vs 1996 $496,491 $544,191 ($47,700) - Hospital Nurs" Hone 0* sled) - Hospital ooy Adrr1185100a (edjualed) - Fiosp W Expenses (oat) per -d^issM (adju Reverare per adrrmisslon (adjusted) - Hospital any Net Revasle per edrriesion (adjusted) - Hospital only Discounts as a percent of venue res FTE's pa 100 edpusiom (edjuated) - Hospital only Days n Net Accounts Receivable 43 Case Mix - Fbnne only 44 Casa Mix - Hospital $1,040,403 CURRENT MONTH ($6,882) -0.7% YEAR- TO-DATE 215,931 YEAR -TO -DATE -20.2% 100,042 Over (Under) Budget -1.9% 151,081 Over (Under) Budget 4,076 28% VARIANCE % Actual Budget Dollars Percent Actual Budget Dollars Percent Aug -96 1997 vs 1996 $496,491 $544,191 ($47,700) -8.8% 54,211,865 $4,507,257 ($295,392) -66% $3950,658 6.6% 644,702 909,081 (264,379) - 29.1% 8,331,509 7,034,838 (703,329) -10.0% 5,887,938 7.5% $1,141,193 $1.453,272 ($312,079) -21.5% 510,543,374 $11,542,095 ($998,720) -8.7% $9.638.596 7 2% 1,695,320 1,724,903 (29,582) -1.7% 13,658,626 13,145.411 511,216 3.9% 11,629,136 17.4% 398,749 396,081 668 0.2% 3,081,592 3,105,204 (43,611) -14% 2,993,301 23% $3,233,262 $3,574,257 ($340,991) -9.5% $27,261,593 $27,792,709 ($531,116) -1.9% $24,461,033 114% 1,049,922 1,234,008 (184,086) -14.9% 9,400,460 9,580,850 (180,390) -1.9% 7,590,178 239% 659 8,333 (7674) -921% 5,465 69,667 (61,202) -918% 18,035 - 69.7% $1,050,582 $1,242,341 ($191,760) -15.4% 59,405,925 $9,647,516 ($241,592) -93.7% $7,608,213 23.8% $2,182,681 $2,331,915 ($149,23) A,4% $17855,668 $18.145,193 ($289,524) -1.6% $16,852820 6.0% 10,96e 13,992 (3,026) -21,6% 104,928 111,933 (7.005) 413% 107,179 -2.1% $2,193,617 $2,345,907 (5152,260) -6 5% $17,960,597 $18,257,126 ($298,529) -16% $16,959,999 5916 $1,040,403 $1,047,285 ($6,882) -0.7% 172,228 215,931 (43,700) -20.2% 100,042 108,052 (2,010) -1.9% 151,081 146,966 4,076 28% 132,199 122,922 9,277 7.5% 285,447 311,940 (26,494) -8.5% 55,837 83,850 (28,219) -33.7% 20,235 23,083 (2,018) -123% 38,475 36,403 2,071 5.7% 57,035 60,576 (3.541) -5.8% 114,048 128,520 (12,472) 49% $2,172,806 $2,283,554 ($110,748) -4.8% $8,175,325 $8,284,561 ($109,236) -1.3% $7,536,676 8.5% 1,683,353 1,728,788 (45,436) -2.6% 1,641,116 26% 960,236 936,636 23,599 2.5% 779,615 232% 1,138,375 1,124,778 13,596 1.2% 892,582 27.5% 897,547 944,417 (46,870) -50% 770,711 16.5% 2.411,763 2,430,081 (18,318) -08% 2,176,279 108% 589,660 682,376 (92,716) -136% 557,407 5.8% 167.576 184,66-/ (17,088) -9.3% 140,924 189% 248,208 283,848 (37642) -13.3% 250.635 -18% 511 .417 494,872 16,546 3.3% 513,926 -0.5% 688,639 912,962 (24,323) -2.7% 876,192 1,4% $17,670,098 $18,007,984 ($337,888) -1.9% $16,136,063 9 5% $20,840 $62,353 ($41,512) -66.6% $290,501 $249,142 $41,356 186% $823,936 -64.7% $26,037 $37463 ($11,426) -30.5% $347658 $299,705 $47,953 160'6 $240,530 445% (3,153) (3,499) 346 -9.9% (21061) (28,561) 7,499 - 263% (80.065) -737% $22,885 $33.964 ($11,079) -32.6% $326,598 $271,144 $55,452 20.5% $160,565 103.4% $43,725 $96.317 ($52,592) - 54.8% $617,097 $520,286 $96,611 186% $ 9 8 4,501 -3 697 863 14 20% 6,004 5,838 166 2.8% 6,008 -01% 3,575 3,780 (205) -5.4% 29,372 28,628 (256) -0.9% 29,767 -1.3% 3,835 4,133 -298 -22% 33,323 31,419 1,904 6.1% 31,173 6.9% 37.5% 301% 0.8% 2.2% 41.2% 40.0% 1.2% 3.0% 41.0% 0.5% 90.6% 98.0% .5.2% -54% 95.2% 95.0% -0.8% -09% 96.1% -1.0% 397.9 378.4 18.5 49% 384.8 379.4 5.4 1.4% 384.4 56% 468 435 33 7.6% 3,675 3,446 229 6.6% 3,475 5.7% 3,629 4,165 (535) -12.9% 3,776 4,134 (357) -8.6% 3,611 4.6% 5,913 7,159 (1,246) -17.4% 6,452 7,021 (568) -8.1% 6,043 66% 3,728 4,362 (633) .14,5% 3,945 4,278 (332) -7.8% 3,891 14% 32.5% 34.8% -2.3% 41.5% 34.5% 34.7% -0.2% -0.6% 31.1% 109% 4.9 5.2 -0.3 -8,1% 47 5.0 -0.3 -51% 41 -0.2% 47.4 55.0 -7.6 -13.8% 522 -9.2% 2.45 240 0.05 2.1% 2.45 240 0.05 2.1% 2,36 38% 072 084 Flnslmnl Pain Larson • 0 9/24/97 HUTCHINSON UTILITIES COMMISSION BALANCE SHEET AUGUST 31, 1997 ASS ETS UTILITY PLANT - AT COST LAND b LAND RIGHTS DEPRECIABLE_ UTILITY PLANT TOTAL UTILITY PLANT LESS ACCUMULATED DEPREC TOTAL ACCUMULATED DEPRECIATION CO NSTRUCTION IN PROG TOTAL CONSTRUCTION IN PROGfa =SS TOTAL UTILITY PLANT DEPREC VALUE RESTRICTED FUNDS b ACCOUNTS INVESTMENT - GAS R MEDICAL INSURANCE BOND 8 INTEREST PAYMENT 1993 BOND RESERVE - 1993 CATASTROPHIC FAILURE FUND TOTAL RESTRICTED FUNDS 6 ACCOUNTS CURRENT 8 ACCRUED ASSETS CASH IN BANK INVESTMENTS 8 SAVINGS ACCOUNTS ACCOUNTS RECEIVABLE INVENTORIES _ PREPAI IN SURANCE ACCRUED INTEREST RECEIVABLE MISC - ACCOUNTS RECEIVABLE TOTAL CURRENT 6 ACCRUED AS DEFERRED CHARGE BOND DISCOUNT 1993 TOTAL DEFERRED CHARGE TOTAL ASSETS PAGE 1 w w w w TOTAL w w w w 891,734.75 53,910,804.88 ( -?32 _ - -__ -- -_ (19,967,414.23) 510,780.39 -- - ------- __— '�4�454s173.04__.... _.. 67 5,454.69 _ — -- _ - __ - 100,000.00 993,224.75 1,389,320.00 1,250,000.00 4,407,999.44 2,568,190.62 70 ,787. 38 2,165,739.13 - 1,136,796.B2 _ _8 - 24,597.30 - - - -- 1,060.32 6047,- 197.43 138,96 - 138, 1 - .45,048,329.66 9/24/97 HUTCHINSON UTILITIES COMMISSION BALANCE SHEET AUGUST 31, 1997 MUNICIPAL EQUITY 6 LIABILITIES _ MUNICIPAL EQUITY MUNICIPAL EQUITY UNAPPROPRIATED RETAIN_E_D E_ARNI_NG_S TOTAL MUNICIPAL EQUITY LONG TERM LIABILITIES -NET OF CURRENT MATURITIES 1993 BONDS TOTAL LONG TERM LIABILITIES CONSTR CONTRACTS 6 ACCTS PAY RETAIN ACCRUED EXPENSES - RETAINAGE -- TOTAL CONSTRUCTION b ACCTS PAY CURRENT 6 ACCRUED LIABILITIES -- ACCOUNTS PAYABLE - - -- INTEREST ACCRUED ACCTS PAYABLE TO CITY OF HUTCHINSON _ ACCRUED PAYROLL ACCRUED VACATION PAYABLE ACCRUED MEDICAL FUND ACCRUED REC PAYMENT CUSTOMER DEPOSITS OTHER CURRENT & ACCRUED LIABI_LITIES -- TOTAL CURRENT & ACCRUED LIAB TOTAL MUNICIPAL EQUITY 8 LIAB PAGE 2 w r ■ r TOTAL r • ■ +� 29,722,477.20 1,184,729.8_0 -- _ -- 30,907,207.00 12,2:0,000.00 12,250,000.00 2,976.12 2,976.12 1,141,064.04 151,350.13 112,500.00__ _ 86,741.32 152,755.52 _1 6 3,879.36 92,770.00 41,474.89 1,888,146.54 45,048,329.66_ 0 9/24/97 HUTCHINSON UTILITI *OMMISSION STATEMENT OF INCOME d EXPENSES AUGUST 31, 1997 NCOME STATEMENT OPERATING REVENUE _ SALES - ELECTRIC ENERGY SALES FOR RESALE NET INCOME FROM OTHER SOURCES_ SECURITY LIGHTS POLE RENTAL SALES - GAS - TOTAL OPERATING REVENUE PREVIOUS YEAR TO DATE 7,572,682.78 288,159.00 34,639.83 8,622.50 3,067.75 3,792,509.03 11,699,680.89 CURRENT YEAR TO DATE 7,826,084.75 743,459.80 63,573.04 8,472.50 3,050.75 4,827,037.37 13,471,678.21 OPERATING EXPENSES PRODUCTION OPERATION PRODUCTION MAINTENANCE PURCHASED POWER TRANSMISSION OPERATION TRANSMISSION MAINTENANCE ELECTRIC DISTRIBUTION OPERATION ELECTRIC DISTRIBUTION MAINTENANCE MFG GAS PRODUCTION OPERATION MFG GAS PRODUCTION MAINTENANCE PURCHASED GAS EXPENSE - - -- - -- -- GAS DISTRIBUTION OPERATION GAS DISTRIBUTION MAINTENANCE CUSTOMER - ACCOUNTING 8 COLLECTIONS ADMINISTRATIVE & GENERAL EXPENSES DEPRECIATION TOTAL OPERATING EXPENSES 735,171.12 872,515.94 488,710.35 379,600.71 1,782,492.83 _ 981,515.42 _ .00 .00 18,724.65 32,808.57 137,682.79 167,010.61 133,829.35 138,350.25 710.09 881.22 154.77 90,000.00 5,361,073.59 _ 6,960,213.64 153,959.06 155,324.15 33,797.66 38,974.79 135,359.38 154,608.47 844,525.28 1,140,481.11 968,280.00 972,480.00 10,794,470.92 11,997,740.72 PAGE 1 BUDGETED BUDGET YEAR TO DATE DEVIATION 7,700,000.00 427,500.00 33,232.00 8,710.00 4,000.00 3,857,500.00 12,030,942.00 126,084.75 315,959.80 30,341.04 (237.50) (949.25) 969,537.37 1,440,736.21 Bii,293.05 369,090.00 1,031,400.00__ .00 38,300.00 155,740.00_ 126,696.00 500.00 2 5,638,376.70 169,252.80 39,606.00 147,487.00 1,008,742.46 1,041,740.00 _ 10,580,513.01 (61,222.89) (10,510.71) 49,884.5_8 .00 5,491.43 (11,270.61) (9,655.25) (381.22) (2,685.84) (1,321,836.94) 13,928.65 631.21 (7,121.47) (131,738.65) 69,260.00 (1,417,227.71) • ANNUAL BUDGET 11,300,000.00 570,000.00 54,000.00 13,000.00 4,000.00 6,000,000.00 17,941,000.00 1,155,395.00 486,100.00 1,719,000.00 3,400.00 84,000.00 209,450.00 170,100.00 1,000.00 2,000.00 8,360,790.00 244,120.00 54,900.00 220,800.00 1,425,116.20 1,562,000.00 15,698,171.20 OPERATING INCOME 905,209.97 1,473,937.49 1,450,428.99 23,508.50 2,242,828.80 OTHER INCOME OTHER - MET 53,611.57 101,277.76 50_,300.00 50,9_77.76 90,000.00 INTEREST INCOME 135,505.65 187,755.93 132,360.06 55,455.93 210,000.00 MISC INCOME 69,866.02 84,211.33 51,600.00 32,611.33 60,000.00 GAIN ON DISPOSAL .00 .00 .00 .00 1,500.00 MISC INCOME - - GAS _ 208,074.03 _ 275,297.84 189,660.60 85,637.84 327,000.00 TOTAL OTHER INCOME 467,056.67 648,542.86 423,560.00 224,682.86 688,500.00 OTHER EXPENSES DEPLETION - GAS WELLS MISC EXPENSES INTEREST EXPENSE TOTAL OTHER EXPENSES CONTRIBUTION TO CITY TOTAL CONTRIBUTION TO CITY NON - OPERATING INCOME ,JET INCOME .00 59,046.40 428,751.16 487,797.56 450,000.00 450,000.00 (470,740.89) 434,469.08 .00 86,251.35 401,064.20 487,335.55 450,415.00 450,415.00 (289,207.69) 1,184,729.80 .00 45,258.00 401,026.08 446,284.00 452,250.00 452,250.00 (474,674.00) 975,754.99 .00 (40,993_.35) (58.30) (41,051.55) 1,835.00 1,835.00 185,466.31 208,974.81 105,000.00 71,300.00 599,400.00 775,700.00 675,000.00 675,000.00 (762,200.00) 1,480,628.80