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cp11-25-1997 c'Ah Ak A& NOVEMBER SUNDAY MONDAY TUESDAY 1997 -23- -24- -25- Noon - Hutchinson Safety HUTCHINSON Council Meeting at Elks Lodge CITY CALENDAR 3:00 p.m. - Utilities Commission Meeting at Utilities 5:30 p.m. - City Council 4:30 p.m. - Library Board Meeting at City Center WEEK OF Meeting at Library Council Chambers November 23 to November 29 5 :30 p.m. - Airport Commission Meeting at Airport Lobby WEDNESDAY THURSDAY FRIDAY SATURDAY -26- -27- -28- -29 CONFERENCE /SEMINAR/ 10:00 a.m. - Directors Meeting at VACATION City Center Staff Conference THANKSGIVING DAY CITY OFFICES CLOSED Room C Conference M = Meeting S = Seminar V = Vacation AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 25, 1997 CALL TO ORDER - 5:30 P.M. 2. INVOCATION - Rev. Lawrence Lystig, Faith Lutheran Church MINUTES OF OCTOBER 28, 1997 AND NOVEMBER 10, 1997 Action - Approve as presented - approve as amended 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS FINANCE /INVESTMENT REPORT - NOVEMBER 1997 2. TREE BOARD MINUTES OF OCTOBER 30, 1997 3. SENIOR ADVISORY BOARD MINUTES OF SEPTEMBER 22, 1997 . 4. PLANNING COMMISSION MINUTES OF OCTOBER 21, 1997 5. POLICE CIVIL SERVICE COMMISSION MINUTES OF NOVEMBER 11, 1997 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 97 -213 - ORDINANCE AMENDING CITY ORDINANCE PERTAINING TO SUNDAY LIQUOR SALES (SECOND READING AND ADOPT) 2. RESOLUTION NO. 10937 - RESOLUTION ESTABLISHING FEE FOR SUNDAY LIQUOR LICENSE AND TEMPORARY LIQUOR LICENSE 3. RESOLUTION NO. 10938 -RESOLUTION TRANSFERRING 5150,000 FROM LIQUOR FUND TO GENERAL FUND 4. RESOLUTION NO. 10939 - RESOLUTION TRANSFERRING $150,000 FROM WATER/SEWER AND REFUSE FUND TO 1994 IMPROVEMENT BONDS AND GENERAL FUND (c) SNOW REMOVAL PERMITS: 1. DICK EWERT JR. 2. JIM HAASL, D.B.A. JIM'S GARDEN 3. STEVE NEMIC • 4. PAUL PRIOR 5. KURT REINER, D.B.A. R &R EXCAVATING 6. WM. G. MATHEWS, D.B.A. MATHEWS BUILDING & REMODELING CITY COUNCIL AGENDA - NOVEMBER 25, 1997 Is (d) DELINQUENT WATER AND SEWER ACCOUNTS (e) RECONFIRMATION OF APPROVED GAMBLING DEVICES LICENSE FOR AMERICAN LEGION POST 96 AS REQUIRED BY STATE GAMBLING BOARD (1) TEMPORARY ON -SALE LIQUOR LICENSE FOR ELKS LODGE FOR 52ND MINNESOTA STATE ELKS BOWLING TOURNAMENTS (g) VACATION OF UTILITY AND DRAINAGE EASEMENTS REQUESTED BY NORWEST BANK FOR CONSTRUCTION OF BUILDING LOCATED IN HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT (SHOPKO) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (WAIVE FIRST READING OF ORDINANCE AND SET SECOND READING FOR DECEMBER 9, 1997) (h) CONDITIONAL USE PERMIT REQUESTED BY MARK SCHNOBRICH TO SELL CHRISTMAS TREES IN R -2 DISTRICT LOCATED AT 545 CLINTON AVENUE SW WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10942) (i) VARIANCE REQUESTED BY KENNETH POSUSTA TO REDUCE SETBACK FROM STREET FROM 25' TO 8' FOR CONSTRUCTION OF GARAGE ADDITION ONTO EXISTING NON - CONFORMING STRUCTURE WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION • WITH STAFF RECOMMENDATIONS 0) CONDITIONAL USE PERMIT REQUESTED BY KENNETH POSUSTA FOR CONSTRUCTION OF GARAGE ADDITION ONTO NON - CONFORMING STRUCTURE WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (k) LOT SPLIT REQUESTED BY SHOPKO/NORWEST BANK WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (1) LOT SPLIT REQUESTED BY MCLEOD COUNTY AGRICULTURE ASSOCIATION FOR PROPERTY LOCATED AT 760 CENTURY AVENUE SW WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (m) LOT SPLIT REQUESTED BY HUTCHINSON TECHNOLOGY INC. FOR PROPERTY LOCATED AT 40 WEST HIGHLAND PARK DRIVE NE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS Action - Motion to approve consent agenda • 2 CITY COUNCIL AGENDA - NOVEMBER 25, 1997 0 PUBLIC HEARING - 6:00 P.M. (a) PROPOSED ASSESSMENT, ASSESSMENT ROLL NO. 5020, LETTING NO. 3, PROJECT NO. 97 -08 (5TH AVENUE BRIDGE AND ROADWAY) Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll, proposed funding and adopt Resolution No. 10940 (b) ISSUANCE OF SUNDAY INTOXICATING LIQUOR LICENSES Action - Motion to close hearing - Motion to reject - Motion to approve and issue licenses 6. COMMUNICATIONS. REQUESTS AND PETITIONS -- NONE 7. (a) CONSIDERATION OF SHOPKO/NORWEST PARKING LOT ISSUES (DEFERRED NOVEMBER 10, 1997) Action - Motion to reject - Motion to approve (b) CONSIDERATION OF WAGE COMMITTEE POLICY (DEFERRED OCTOBER 28, 1997) Action - Motion to reject - Motion to approve (c) CONSIDERATION OF ANNUAL WAGE ADJUSTMENT POLICY (DEFERRED OCTOBER 28, 1997) Action - Motion to reject - Motion to approve and adopt Resolution NEW BUSINESS (a) CONSIDERATION OF SMALL CITIES DEVELOPMENT PROGRAM GRANT AGREEMENT (MN DEPT. OF TRADE & ECONOMIC DEVELOPMENT) Action - Motion to reject - Motion to approve and enter into agreement (b) CONSIDERATION OF MINNESOTA DNR FLOOD HAZARD MITIGATION_ GRANT AGREEMENT Action - Motion to reject - Motion to approve agreement and adopt Resolution (c) CONSIDERATION OF FLOOD GRANT ADMINISTRATIVE AGREEMENT BETWEEN MID- MINNESOTA DEVELOPMENT COMMISSION AND CITY OF HUTCHINSON Action - Motion to reject - Motion to approve agreement 0 CITY COUNCIL AGENDA - NOVEMBER 25, 1997 (d) CONSIDERATION OF FLOOD GRANT DISPLACEMENT NIINIMIZATION PLAN AND "RESIDENTIAL ANTI - DISPLACEMENT AND RELOCATION ASSISTANCE PLAN' Action - Motion to reject - Motion to approve and adopt Resolution (e) CONSIDERATION OF FLOOD RELATED GRANT RESIDENTIAL VOLUNTARY ACQUISITION PROCEDURES Action - Motion to reject - Motion to approve (fl CONSIDERATION OF FLOOD RELATED GRANT FOR COMMERCIAL/NON- RESIDENTIAL VOLUNTARY ACQUISITION PROCEDURES Action - Motion to reject - Motion to approve (g) DISCUSSION OF STATE DRIVERS LICENSE USING COUNCIL CHAMBERS ON WEDNESDAYS IN ADDITION TO THURSDAYS Action - (h) CONSIDERATION OF JOINT WORKSHOP WITH LIGHT TRAFFIC ADVISORY BOARD ON JANUARY 13, 1998 AT 4:30 P.M. Action - Motion to reject - Motion to approve workshop date (i) CONSIDERATION OF SETTING DATE FOR CITY COUNCIL/DIRECTOR BUDGET WORKSHOP Action - (j) CONSIDERATION OF FINANCIAL PARTICIPATION WITH MCLEOD COUNTY IN COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT ALONG JEFFERSON STREET IN HASSAN VALLEY TOWNSHIP Action - Motion to reject - Motion to approve (k) CONSIDERATION OF CALLING FOR SALE OF GENERAL OBLIGATION MEDICAL FACILITIES REVENUE REFUNDING BONDS, SERIES 1998A, 1997B & 1998B Action - Motion to reject - Motion to approve and adopt Resolution No. 10941 (1) CONSIDERATION OF AMENDED CONTRACT WITH MN/DOT FOR COMPREHENSIVE AREA TRANSPORTATION PLAN Action - Motion to reject - Motion to approve • • L CITY COUNCIL AGENDA - NOVEMBER 25, 1997 • (m) DISCUSSION OF ASSESSMENTS FOR MORNINGSIDE DEVELOPMENT (SANTLEMAN'S 3RD ADDITION) (DEFERRED NOVEMBER 10, 1997) Action - Motion to reject - Motion to approve recommendations (n) CONSIDERATION OF ADVERTISING FOR CAR IMPOUNDING PROPOSALS Action - Motion to reject - Motion to approve advertising ul :.► • (a) COMMUNICATIONS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 11. ADJOURNMENT • • 5 MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 28, 1997 The meeting was called to order at 5:30 p.m. by Mayor Torgerson. Present: Mayor Marlin Torgerson, Council Members Bill Craig, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, Assistant Public Works Director John Olson and City Attorney G. Barry Anderson. 2. There was no invocation in the absence of a pastor. The minutes of October 14, 1997 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - SEPTEMBER 1997 2. FINANCLAL/INVESTMENT REPORT - SEPTEMBER/OCTOBER 1997 3. AIRPORT COMMISSION MINUTES OF SEPTEMBER 29, 1997 4. HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES OF OCTOBER 13, 1997 5. PLANNING COMMISSION MINUTES OF SEPTEMBER 16, 1997 6. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF SEPTEMBER 16, 1997 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 10922 - RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT, ASSESSMENT ROLL NO. 5018, LETTING NO. 10, PROJECT NO. 97 -28 2. RESOLUTION NO. 10923 - RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT, ASSESSMENT ROLL NO. 5018, LETTING NO. 10, PROJECT NO. 97 -28 RESOLUTION NO. 10924 - RESOLUTION ADOPTING ASSESSMENT, ASSESSMENT ROLL NO. 5018, LETTING NO. 10, PROJECT NO. 9728 4. RESOLUTION NO. 10925 - RESOLUTION ADOPTING AMENDED ASSESSMENT, ASSESSMENT ROLL NO. 5007, LETTING NO. 6, PROJECT NO. 97 -02, 97 -19, 97 -21, 97 -23, 97 -24 5. RESOLUTION NO. 10926 - RESOLUTION AUTHORIZING EXECUTION • OF AGREEMENT (c) DELINQUENT WATER AND SEWER ACCOUNTS CITY COUNCIL MINUTES - OCTOBER 28, 1997 (d) PETITION FOR STREET LIGHT BETWEEN LOTS 934 AND 944 KEITH • STREET (e) REAPPOINTMENTS TO BOARDS AND COMMISSIONS: PAULETTE SLANGA -- HUTCHINSON AREA HEALTH CARE BOARD MARK SCHRAMM -- TELECOMMUNICATIONS COMMISSION (f) TEMPORARY SUNDAY LIQUOR LICENSE FOR AMERICAN LEGION ON DECEMBER 7, 1997 (g) APPROVAL OF PAY EQUITY REPORT (h) CONDITIONAL USE PERMIT REQUESTED BY AUGUSTA HOUSING TO CONSTRUCT FIVE 8 -PLEX BUILDINGS IN R -3 DISTRICT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10918) (i) LOT SPLIT REQUESTED BY AUGUSTA HOUSING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (j) CONDITIONAL USE PERMIT REQUESTED BY LARRY MURPHY, QUALITY HOME IMPROVEMENTS, TO CONSTRUCT OFFICE AND WAREHOUSE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10919) (k) CONDITIONAL USE PERMIT REQUESTED BY ROGER STEARNS, • STEARNSWOOD INC., TO CONSTRUCT STORAGE WAREHOUSE AND ADDITION ONTO EXISTING BUILDING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10920) (1) LOT SPLIT REQUESTED BY ROBERT GEHLEN, BOB'S FAST LUBE, AND DEB AND GERALD HEINTZ, HEINTZ FLOOR COVERING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (m) REZONING FROM C -4 TO C -2 REQUESTED BY ROBERT GEHLEN, BOB'S FAST LUBE, AND DEB AND GERALD HEINTZ, HEINTZ FLOOR COVERING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 97 -212 AND SET SECOND READING FOR NOVEMBER 10, 1997) (n) CONDITIONAL USE PERMIT REQUESTED BY HEINTZ FLOOR COVERING TO CONSTRUCT RETAIL/WAREHOUSE POLE TYPE BUILDING WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 1092 1) (o) VARIANCE REQUESTED BY KENNETH POSUSTA TO REDUCE SETBACK FROM STREET 7' FROM 25' TO 18' FOR CONSTRUCTION OF GARAGE ADDITION ONTO EXISTING NON - CONFORMING STRUCTURE WITH UNFAVORABLERECOMMENDATION OF PLANNING COMMISSION WITH • CITY COUNCIL MINUTES - OCTOBER 28, 1997 0 STAFF RECOMMENDATIONS (p) CONDITIONAL USE PERMIT REQUESTED BY KENNETH POSUSTA FOR CONSTRUCTION OF GARAGE ADDITION ONTO NON - CONFORMING STRUCTURE WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS Motion was made by Mlinar, seconded by Erickson, to approve the consent agenda. Motion unanimously carried. Item 4-(o) & 4- (p) - -Mr. Ken Posusta addressed the City Council to petition the unfavorable action taken on items 44o) & 4 -(p). He reported the Planning Commission denied the variance for lack of proof of a hardship. However, some new information located in the zoning ordinance was recently brought to his attention which applied to his situation. He then read a section from the code. It was the consensus of the Council that Mr. Posusta return to the Planning staff for an appeal since he has a unique case and appears to meet the requirements in the ordinance. Also, the filing fee for the second applications and hearing would be waived. 0 7. (a) CONSIDERATION OF WAGE COMMITTEE POLICY (DEFERRED OCTOBER 14, 1997) Following discussion, motion was made by Mlinar, seconded by Peterson, to defer to the next meeting. Motion unanimously carved. (b) CONSIDERATION OF ANNUAL WAGE ADJUSTMENT POLICY (DEFERRED OCTOBER 14, 1997) Following discussion, motion was made by Mlinar, seconded by Peterson, to defer to the next meeting. Motion unanimously carried. (c) CONSIDERATION OF CRAIG AVENUE /AVEYRON HOMES TRAIL PROPOSAL (DEFERRED MAY 27, 1997) Assistant Director John Olson reported on the proposal and requested approval to proceed with the acquisition of an easement through Aveyron Homes and the neighboring property. Several Craig Avenue residents were in attendance of the meeting and voiced opposition to the project. Following discussion, the motion was made by Mlinar, seconded by Peterson, to defer for six months, during which period of time the City staff, residents and City Council • will review it further. Motion unanimously carried. CITY COUNCIL MINUTES -OCTOBER 28, 1997 • 8. NEW BUSINESS (a) CONSIDERATION OF CITY ENTERING INTO LEASE PURCHASE AGREEMENT FOR HCVN EQUIPMENT Plotz reported that the City presently shares with HCVN 50% of the gross revenues collected from Triax Cable which amounts to approximately $31,000.00 annually, with HCVN receiving a quarterly check from the City in the approximate amount of $7,750.00. The City would be the designated entity for the lease/purchase of the equipment from Alpha Video, carrying a loan of $23,904.00, with quarterly payments in the amount of $2,193.75 over a 36 month period with an interest rate of 6.75 %. Motion was made by Peterson, seconded by Erickson, to approve the lease /purchase agreement with Alpha Video. Motion unanimously carried. (b) CONSIDERATION OF DISTINCT RESIDENT ENVIRONMENTIMPROVEMENTS AT BURNS MANOR NURSING HOME It was requested to remodel three resident rooms into living rooms and an activity room for the residents, complete with fixtures, furniture and equipment, at a project cost of 551,420.00. The motion was made by Mlinar, seconded by Craig, to approve the remodeling. Motion unanimously carried. • (c) CONSIDERATION OF SHOPKO/NORWEST PARKING LOT ISSUES The president of the Norwest Bank, Hutchinson branch, reported they plan to break ground in January 1998 for a building on the northwest comer of the Shopko parking lot. The City Attorney stated that the City and Shopko have a cross easement agreement which needs to be reviewed and adjusted according to the City's parking formula. Motion was made by Erickson, seconded by Mlinar, to defer and direct the legal counsel to consult with Shopko and bring back to the next meeting a recommendation. Motion unanimously carried. (d) CONSIDERATION OF SETTING SPECIAL CITY COUNCIL MEETING TO CANVASS THE NOVEMBER 4, 1997 CITY ELECTION Motion was made by Peterson, seconded by Erickson, to set a special meeting for November 5, 1997 at 6:45 a.m. Motion unanimously carried. (e) CONSIDERATION OF ACCEPTING LETTER OF RESIGNATION FROM COUNCIL MEMBER WILLIAM CRAIG Motion was made by Erickson, seconded by Peterson, to accept William Craig's letter of resignation with regrets. Motion unanimously carried. • 19 CITY COUNCIL MINUTES - OCTOBER 28, 1997 • 9. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz commented on a $1,000.00 grant from the DNR for enforcement and safety education for snowmobile operation through the Police Department for the period of July 1, 1997 through June 30, 1998. He requested the Council to adopt Resolution No. 10927 to authorize the DNR grant agreement. Motion was made by Mlinar, seconded by Craig, to approve entering into the grant agreement and to adopt Resolution No. 10927. Motion unanimously carried. The City Administrator reported that seven bids were received for Letting No. 3 (5th Avenue Bridge), and Structural Specialties was the low bidder. However, their bid had a math error which was lower than the amount bid. He requested that the contract be awarded to the company in the corrected amount of $1,594,142.52. Motion was made by Mlinar, seconded by Craig, to approve and award the contract to Structural Specialties. Motion unanimously carried. Plotz commented on the second meeting of the Liquor Ordinance Revision Committee which was held today. He also reported that 7,300 copies of the City Newsletter were mailed on October 25 at a cost of 11 cents each copy. • (b) COMMUNICATIONS FROM POLICE CHIEF It was requested that Patrol Officer Kevin Wilson be permitted to attend an Impaired Driving Seminar in Chicago on December 15 -17, 1997. Since all expenses will be reimbursed by the Office of Traffic Safety, there will be no City cost except salary and fringe benefits. Motion was made by Erickson, seconded by Peterson, to approve the seminar. Motion unanimously carried. (c) COMMUNICATIONS TO SET BUDGET WORKSHOP Following discussion, motion was made by Erickson, seconded by Mlinar, to set a City Council/Directors budget workshop for November 18, 1997 at 4:00 p.m. Motion unanimously carried. (d) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON Erickson stated he had received favorable comments regarding the first City Newsletter. (e) COMMUNICATIONS REGARDING ASSESSMENT FOR FLINN PARKING LOT IMPROVEMENTS It was reported that Dr. Steve Flinn entered into an agreement with the City in which • he agreed to pay half the cost of certain parking lot improvements adjacent to his CITY COUNCII, MINUTES - OCTOBER 28, 1997 property. The balance of the costs would be paid by the City since the parking lot • adjoins the police station. Flinn was authorized to use one or two of the parking stalls on the City-owned property. The agreement reflected a cash payment of $7,000.00 by Dr. Flinn. However, he had been advised that the City, subject to City Council approval, would put the charge on the assessment roll with interest at the regular rate and payable over 10 years. Dr. Flinn has decided to place the charge on the assessment roll and requests Council approval. Motion was made by Erickson, seconded by Peterson, to approve placing the $7,000.00 payment on an assessment roll, contingent on execution of a 100% petition and all appropriate waivers. Motion unanimously carried. (a) VERIFIED CLAIMS Motion was made by Peterson, seconded by Craig, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. 1 - 1301VKWV._ There being no further business, the meeting adjourned at 6:50 p.m. • E MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, NOVEMBER 10, 1997 The meeting was called to order at 5:30 p.m. by Mayor Torgerson. Present: Mayor Marlin Torgerson, John Mlinar, Don Erickson and Jeff Haag. Absent: Kay Peterson. Also present: City A dministrat or Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. The invocation was given by the Reverend Lawrence Lystig. SWEARING IN OF COUNCIL MEMBER ELECT JEFF HAAG: (a) ADOPT RESOLUTION NO. 10930 - RESOLUTION DECLARING OFFICE OF COUNCIL MEMBER VACANT AND APPOINTING COUNCIL MEMBER ELECT Motion was made by Mlinar, seconded by Erickson, to waive reading and adopt Resolution No. 10930 to appoint Council Member Elect Jeff Haag to complete the unexpired term of William Craig. Motion unanim ously carried. (b) OATH OF OFFICE PERFORMED BY CITY ATTORNEY The City Attorney administered the oath of office for Jeff Haag. • PRESENTATION OF PLAQUE: A plaque of appreciation was presented to David Skaar for his service on the Airport Commission. ONEWTUN The Bid Opening Minutes of October 27, 1997 and October 31, 1997 and Special Meeting Minutes of November 5, 1997 were approved as presented. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS BUILDING OFFICIAL'S REPORT - OCTOBER 1997 2. LIBRARY BOARD MINUTES OF OCTOBER 27, 1997 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 97 -212 - AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (SECOND READING AND ADOPT) 2. ORDINANCE NO. 97 -213 - ORDINANCE AMENDING CITY ORDINANCE PERTAINING TO SUNDAY LIQUOR SALES (FIRST READING AND SET SECOND READING FOR NOVEMBER 25, 1997) • 3. RESOLUTION NO. 10929 - CERTIFYING ASSESSMENTS OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD CITY COUNCIL MINUTES - NOVEMBER 10 1997 CORRECTED COPY 4 (c) SNOW REMOVAL PERMITS: 1. RICHARD SMYKALSKI 2. JEFFREY A. HEALY (d) APPOINTMENT OF BILL SCHNEIDER TO TELECOMMUNICATIONS COMMISSION (e) RESOLUTION NO. 10933 - RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT, ASSESSMENT ROLL NO. 5020, LETTING NO. 3, PROJECT NO. 97 -08 RESOLUTION NO. 10934 - RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT, ASSESSMENT ROLL NO. 5020, LETTING NO. 3, PROJECT NO. 97 -08 The motion was made by Erickson, seconded by Mlinar, to approve the consent agenda and to discuss item 4- (b) -2. Motion unanimously carried. The City Attorney reported that the City Council will adopt the State Statute guidelines for Sunday liquor by ordinance and establish the fee by resolution l� at the next City Council meeting. The ordinance will become effective after • publication on December 2, 1997. ' J I �. ....1► I I I (a) CITY OF HUTCHINSON'S APPLICATION FOR FLOOD ASSISTANCE GRANT The Mayor called the hearing to order at 6:00 p.m. Director Jim Marka explained the process and purpose of the hearing. He then introduced Rob Collette of the DNR and Rebecca Stoen of the Mid - Minnesota Development Commission who has been hired by the City to coordinate the grant. Stoen reported that the full flood grant application had been submitted, and the Historical Society had approved demolition of the designated structures located in the 100 year flood plain. She noted that Notice #1 regarding early public review of the proposal to support acquisition and demolition in the 100 year flood plain was published in the November 11, 1997 edition of the Leader Steen commented on the appraisal process and noted that offers to the property owners will be made in January 1998, which will be the appraised value based on the pre -flood appraisal value. There are five buildings that are rental units. No one was present to be heard. Motion was made by Erickson, seconded by Haag, to close the hearing at 6:08 p.m. Motion unanimously carried. Motion was made by Erickson, seconded by Mlinar, to approve and adopt Resolution No. 10931. Motion unanimously carried. ol�. CITY COUNCIL MINUTES - NOVEMBER 10, 1997 0 6. COMMUNICATIONS, REQUESTS AND PETITIONS -- NONE 7. (a) CONSIDERATION OF SHOPKO/NORWEST PARKING LOT ISSUES (DEFERRED OCTOBER 28, 1997) Following discussion, motion was made by Mlinar, seconded by Erickson, to defer to the next meeting. Motion unanimously carried. ?A (a) CONSIDERATION OF HUTCHINSON AREA JOINT PLANNING BOARD Planning Secretary Bonnie Baumetz showed a map of the area and reported on the ordinance changes. The provision for the two -mile radius will be dissolved. Motion was made by Mlinar, seconded by Erickson, to approve the Joint Planning Board and to adopt Resolution No. 10935. Motion unanimously carried. Motion was made by Mlinar, seconded by Erickson, to appoint Planning Commission Member Bill Arndt to the Joint Planning Board. Motion unanimously carried. (b) CONSIDERATION OF SETTING DATE FOR CITY COUNCIIU/DIRECTOR WORKSHOP TO REVIEW EXCELLENCE PLUS OBJECTIVES Motion was made by Erickson, seconded by Mlinar, to approve and set the date of December 2, 1997 at approximately 6:30 p.m. (immediately following the Truth In Taxation Hearing) for a Council/Director Workshop. Motion unanimously carried. (c) CONSIDERATION OF EXTENDING 1996 -97 AGREEMENT WITH CROW RIVER SNOW PROS AND DRIFT RIDERS FOR PERMISSION TO USE RIGHT -OF -WAY AT ROBERTS PARK AND PROPERTY WEST OF FAIR GROUNDS Motion was made by Mlinar, seconded by Haag, to approve extending the agreement. Motion unanimously carried. (d) CONSIDERATION OF AWARDING BID FOR WOOD SALE AT COMPOST SITE Motion was made by Mlinar, seconded by Erickson, to approve awarding the bid to Randy's Tree Service in the amount of $615.00. Motion unanimously carried. (e) CONSIDERATION OF HUTCHINSON JOINT PLANNING AREA ZONING ORDINANCE Following discussion, motion was made by Mlinar, seconded by Erickson, to approve the Joint Planning Area Zoning Ordinance. Motion unanimously carried. • CITY COUNCIL MINUTES - NOVEMBER 10, 1997 (f) (g) (h) (i) 0) DISCUSSION OF CITY ORDINANCE REGARDING YOUTH ACCESS TO TOBACCO Following discussion, motion was made by Erickson, seconded by Haag, to direct the City Attorney to draft a City ordinance. Motion unanimously carried. CONSIDERATION OF ACTIVATING DELAYED ASSESSMENTS FOR LETTING NO. 4, PROJECT NO. 95-04 (OSGOOD/HAYDEN ADDITIONS, ETC.) Following discussion, motion was made by Mlinar, seconded by Haag, to approve and adopt Resolution No. 10932. Motion unanimously carried. DISCUSSION OF ASSESSMENTS ON MORNINGSIDE ESTATES (SANTLEMAN'S THIRD ADDITION) Rodeberg explained the sewer system problems in the development area and the additional assessment cost to the developer. He commented on the options for water and sewer service to reduce the number of cuts required. Following discussion, motion was made by Mlinar, seconded by Haag, to set up a meeting with the developer, Don Erickson and John Rodeberg to discuss the issues and options available. Motion unanimously carried. DISCUSSION OF TH 22 BYPASS AND FIFTH AVENUE SE ANNEXATION/ CONSTRUCTION ISSUES Rodeberg presented update information on the T.H. 22 bypass. He reported that City cost would be for acquisition of property and right -of -way and bitummous surfacing. CONSIDERATION OF REQUEST FROM HCDC TO SET PUBLIC HEARING DATE FOR DECEMBER 9, 1997 TO DISCUSS ECONOMIC DEVELOPMENT AUTHORITY Motion was made by Mlinar, seconded by Erickson, to set a public hearing for December 9, 1997 at 6:00 p.m. Motion unanimously carried. 0 9. MISCELLANEOUS (a) (b) COMMUNICATIONS TO SET PUBLIC HEARING FOR SUNDAY LIQUOR LICENSES Plotz requested the Council to set a public hearing for November 25, 1997 at 6:00 p.m. for the issuance of Sunday liquor licenses. He stated that all of the current intoxicating liquor license holders want to apply for a Sunday liquor license. Motion was made by Erickson, seconded by Haag, to set a public hearing for November 25, 1997 at 6:00 p.m. Motion unanimously carried. COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Amended Assessment Roll No. 5007 0 CITY COUNCIL MINUTES - NOVEMBER 10, 1997 • Rodeberg presented an amended assessment roll No. 5007 for Letting No. 6, Project No. 97- 02/19, 21,23/24 and requested Council approval. Motion was made by Mlinar, seconded by Haag, to approve and adopt Resolution No. 10936. Motion unanimously carved. Sanitary Sewer Service to Jefferson Street Parcels in Hassan Valley Township The City Engineer stated that the City has been working with the County, township and several residents for several months on the potential for providing sanitary sewer service to parcels that are having, or are expected to have, problems being served with septic systems. He reported there has been very little cooperation in resolving the issue. However, there are two non -city residents who have an immediate need for sanitary sewer service from the City. Rodeberg recommended that the City Council approve the connection of two properties requesting service if the property owners agree to proceed with annexation procedures, pay for certain costs, and the City approve the use of the utility and drainage easement for the public benefit. Following discussion, motion was made by Mlinar, seconded by Erickson, to approve the connection for City service and other recommendations. Motion unanimously carried. Establishing Policy on Water Main It was reported that a resident had a water main leak that cost $1,500.00 to repair. The property owner has requested to have the cost assessed to the County. Rodeberg stated he would like to establish a policy on the issue. Following discussion, it was the consensus of the Council to direct the City Engineer to prepare a policy for the next meeting. MN/DOT Acquisition of City Proper for Trunk Highway #15 Improvement Rodeberg reported that Mn/DOT wished to purchase 0.06 acres from the City at a purchase pnce of $1,000.00 for the improvement of T.H. 15 to access the airport. He requested Council approval to enter into an agreement with the State of Minnesota. Motion was made by Haag, seconded by Mlinar, to approve the sale of 0.06 acres of City property for $1,000.00 to Mn/DOT. Motion unanimously carried. Update on Pedestrian Bridge The City Engineer reported that the pedestrian bridge was installed today. It will be open to pedestrians next year. 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS • CITY COUNCIL MINUTES - NOVEMBER 10, 1997 (a) VERIFIED CLAIMS Motion was made by Mlinar, seconded by Erickson, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. There being no further business, the meeting adjourned at 7:00 p.m. 1 0 r1 CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 19- Nov -97 NOVEMBER 1997 • Date Date 'CMO purchase anticapted payback Is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease " A GNMA with fixed maturity but has a call date of 8112/97 0 " Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0%) (1) CMO has been repaid in full 6/7195 (2) Value is as of 6/30/96 Amount 367,500.00 302,437.50 197,000.00 300,071.92 158,366.39 300,000.00 154,005.24 100,000.00 200,000.00 500,000.00 151,206.03 500,000.00 200,000.00 600,000.00 500,000.00 600,000.00 400,000.00 400,000.00 400,000.00 400,000.00 200,000.00 400,000.00 400,000.00 400,000.00 200,000.00 1,839,190.55 $10,169,777.63 � -/-(s) Interest Of Of Institution Description Rate Purchase Maturity TREAS BONDS 644136 7.18% 12/12/91 2/1512001 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 Smlth Barney GNMA 865M7 7.000% 2 8/12/2002 Smith Bamey 313400 S H 7 5.00% 12730/93 03/10 /00 Prudential pool 336914 7.226% 1231 96 0201 2026 Expected life 6.2 years Smith Barney Fed Home Loan 6.750% 01 03 97 01 03 02 Prudentall pod 336399 7.270% 1231 96 02 01 2026 Expected life 4.1 years Citizens, Marquette 4.00% 04/25/96 06/0172001 Firstate, First Minnesota Prudential Fed Home Laon 7.50% 10/31/95 11/06/00 Smith Barney FNMA 6.09% 12/19/95 12/19/00 Smith Barney FNMA pass thru 7.50% 12!20/95 06101/02 REPAYMENT Flrstate 1847000000566 5.90% 12/12/96 12/11/97 Citizens Bank 29810 5.620% 03 1397 11 2697 Citizens Bank 29811 5.900% 03 28 97 11 2097 &rstate 411241884 5.90% 04/10/97 01/16/98 Firstate 411235266 6.30% 05/15/97 05/14/98 First American B 85577 6.00% 05/30/97 03/26/98 Citizens 29820 5.75% 05 30 97 121197 Citizens 29824 5.85% 06/13197 12/11/97 First American 85577 6.000% 05 30 97 032698 First Federal 411248152 5.75% 10/17/97 10116198 Citizens Bank 29831 5.750°/ 10 16 97 03 17 98 Citizens Bank 29838 5.800% 11 1397 05 1498 Citizens Bank 29838 5.900% 11 1397 11 1298 Citizens Bank 29838 5.800% 11 1397 07 29 98 Smith Barney Repurchase Agreement 11 1397 11 2697 'CMO purchase anticapted payback Is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagages the yield could increase or decrease " A GNMA with fixed maturity but has a call date of 8112/97 0 " Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0%) (1) CMO has been repaid in full 6/7195 (2) Value is as of 6/30/96 Amount 367,500.00 302,437.50 197,000.00 300,071.92 158,366.39 300,000.00 154,005.24 100,000.00 200,000.00 500,000.00 151,206.03 500,000.00 200,000.00 600,000.00 500,000.00 600,000.00 400,000.00 400,000.00 400,000.00 400,000.00 200,000.00 400,000.00 400,000.00 400,000.00 200,000.00 1,839,190.55 $10,169,777.63 � -/-(s) OCTOBER 1997 CITY OF HUTCHINSON FINANCIAL STATEMENTS 47,839.92 OCTOBER 19 REVENUE REPORT - GENERAL OCT. YEAR TO ADOPTED BALANCE PERCENTAG * TAXES ACTUAL DATE ACTUAL BUDGET REMAINING USED 327.91 0.00 769,462.03 1,485,086.00 775,623.97 47.77% LICENSES 4,625.00 27,555.00 25,200.00 (2,355.00) 109.35% PERMITS AND FEES 20,767.33 162,955.03 169,800.00 6,844.97 95.97% INTERGOVERNMENT REVENUE 150,904.51 1,309,357.16 2,421,661.00 1,112,303.84 54.07% CHARGES FOR SERVICES 57,890.81 684,499.17 1,063,409.00 378,909.83 64.37% FINES & FORFEITS 5,114.26 44,947.85 72,000.00 27,052.15 62.43% INTEREST 7,733.96 179,396.81 155,000.00 (24,396.81) 115.74% SURCHARGES - BLDG PERMITS 1,087.74 1,364.68 1,000.00 (364.68) 136.47% CONTRIBUTIONS FROM OTHER FUND 170,259.00 532,034.13 1,037,000.00 504,965.87 51.31% REIMBURSEMENTS 50,097.58 94,738.97 32,050.00 (62,688.97) 295.60% SALES 1,450.00 1,950.00 8;300.00 6,350.00 23.49% TOTAL 469,930.19 3,748,260.83 6,470,506.00 2,722,245.17 57.9% EXPENSE REPORT GENERALFUND MAYOR & COUNCIL 13,290.80 47,839.92 49,589.00 1,749.08 96.5% CITY ADMINISTRATOR 15,050.50 162,702.04 180,046.00 17,343.96 90.4% ELECTIONS 1,381.30 3,972.09 4,300.00 327.91 92.4% FINANCE 18,581.70 237,734.48 311,242.00 73,507.52 76.4% MOTOR VEHICE 8,432.40 101,175.46 122,655.00 21,479.54 82.5% ASSESSING 28,780.00 28,780.00 29,000.00 220.00 99.2% LEGAL 7,209.10 83,188.93 85,900.00 2,711.07 96.8% PLANNING 3,694.40 45,356.50 86,455.00 41,098.50 52.5% POLICE DEPARTMENT 114,759.30 1,418,861.69 1,517,177.00 98,315.31 93.5% SCHOOL LIAISON OFFICER 7,594.40 83,956.18 100,425.00 16,468.82 83.6% MERGENCY MANAGEMENT W 7,890.00 8,711.95 3,484.00 (5,227.95) 250.1% SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.0% FIRE DEPARTMENT 5,663.10 145,878.83 169,682.00 23,803.17 86.0% FIRE MARSHAL 2,458.00 20,838.04 25,531.00 4,692.96 81.6% PROTECTIVE INSPECTIONS 11,750.00 128,856.19 145,196.00 16,339.81 88.7% ENGINEERING 30,763.00 320,628.09 354,236.00 33,607.91 90.5% STREETS & ALLEYS 47,547.30 556,423.99 530,389.00 (26,034.99) 104.9% STREET MAINTENANCE A/C 17,029.50 121,317.43 82,600.00 (38,717.43) 146.9% CITY HALL 7,617.80 79,955.79 82,951.00 2,995.21 96.4% PARK/REC ADMIN. 9,666.90 116,886.31 132,183.00 15,296.69 88.4% RECREATION 8,315.00 220,657.20 230,106.00 9,448.80 95.9% SENIOR CITIZENS CENTER 6,584.60 75,567.38 102,566.00 26,998.62 73.7% CIVIC ARENA 14,542.30 139,697.19 181,081.00 41,383.81 77.1% PARK DEPARTMENT 39,388.80 540,448.90 584,508.00 44,059.10 92.5% RECREATION BUILDING & POOL 3,816.10 76,486.68 78,744.00 2,257.32 97.1% LIBRARY 3,590.30 106,333.65 110,649.00 4,315.35 96.1% CEMETERY 18,521.00 95,443.07 89,662.00 (5,781.07) 106.4% DEBT SERVICE 700.00 16,070.00 103,252.00 87,182.00 15.6% AIRPORT 12,626.50 215,898.05 80,860.00 (135,038.05) 267.0% TRANSIT 8,882.20 104,525.76 156,476.00 51,950.24 66.8% COMMUNITY DEVELOPMENT 5,998.40 66,667.59 79,937.00 13,269.41 83.4% UNALLOCATED 145,334.20 579,890.60 659,374.00 79,483.40 87.9% TOTAL 627,458.90 5,950,749.98 6,470,506.00 519,756.02 92.0% • ,� -,-r2) OCTOBER 1997 CITY OF HUTCHINSON FINANCIAL REPORT - 1997 OCTOBER ENTERPRISE FUNDS REVENUE REPORT - LIQUOR FUND OCT. YEAR TO ADOPTED BALANCEPERCENTA ACTUAL DATE ACTUAL BUDGET REMAINING USED* LIQUOR SALES 67,662.25 618,856.73 770,000.00 151,143.27 80.4% WINE SALES 23,259.24 212,511.29 290,000.00 77,488.71 73.3% BEER SALES 103,044.69 1,077,404.38 1,380,000.00 302,595.62 78.1% BEER DEPOSIT 188.20 (484.35) 0.00 484.35 0.0% MISC. SALES 9,895.13 102,040.21 118,000.00 15,959.79 86.5% LOTTERY SALES 1,525.30 2,292.40 2,800.00 507.60 81.9% REFUNDS & REIMBURSEMENTS 1,262.20 2,237.20 0.00 (2,237.20) 0.0% CASH DISCOUNTS (1,968.02) (19,051.79) (20,500.00) (1,448.21) 92.9% INTEREST 860.13 6,972.14 5,500.00 (1,472.14) 126.8% TOTAL 205,729.12 2,002,778.21 2,545,800.00 543,021.79 78.7% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 17,471.54 166,760.56 172,488.00 5,707.44 96.7% REPAIR & MAINTENANCE 887.47 9,509.19 10,300.00 790.81 92.3% CONSULTING 0.00 369.27 4,000.00 3,630.73 9.2% OTHER SERVICE & CHARGES 3,674.70 51,271.89 55,750.00 4,478.11 92.0% DEPRECIATION 0.00 0.00 25,000.00 25,000.00 0.0% DEBT SERVICE 0.00 0.00 37,180.00 37,180.00 0.0% TRANSFERS 0.00 144,345.85 150,000.00 5,654.15 96.2°% COST OF SALES 172,063.49 1,551,918.69 1,968,575.00 416,656.31 78.8% MISCELLANEOUS 20.00 1,732.79 7,600.00 5,867.21 22.8% CAPITAL OUTLAY 0.00 12,827.52 3,600.00 (9,227.52) 0.0% TOTAL 194,117.20 1,938,735.76 2,434,493.00 495,737.24 79.6% REVENUE REPORT - WATER SEWER/FUND SCORE 0.00 59,307.60 138,828.00 79,520.40 42.7% LICENSES 0.00 0.00 GRANT 0.00 76,000.00 100,000.00 24,000.00 76.0% WATER SALES 71,633.60 681,388.21 700,000.00 18,611.79 97.3% WATER TREATMENT SURCHARGE 1,305.60 1,195.64 0.00 WATER METER 1,565.00 6,135.00 14,000.00 7,865.00 43.8% REFUSE SERVICES 27,141.07 378,784.65 460,000.00 81,215.35 82.3% REFUSE SURCHARGE 2,957.17 41,449.64 0.00 (41,449.64) RECYCLE BAGS 311.21 573.80 0.00 (573.80) 0.0% REFUSE STICKER SALES 105.34 1,106.29 0.00 (1,106.29) 0.0% REFUSE RECYCLING (3,176.00) (46,418.00) 0.00 46,418.00 0.0% COMPOST CREDIT (475.87) (7,212.89) (10,000.00) (2,787.11) 0.0°% COMPOST & RECYCLE SALES 820.50 11,562.52 5,000.00. (6,562.52) 0.0% SEWER SERVICES 143,828.87 1,543,879.37 1,900,000.00 356,120.63 81.3% PENALTY CHARGES 1,555.33 13,493.89 18,000.00 4,506.11 75.0% INTEREST EARNED 16,823.61 88,095.29 130,000.00 41,904.71 67.8% LOAN REPAYMENT 411.76 4,117.73 38,630.00 34,512.27 REFUNDS & REIMBURSEMENTS 9,371.70 13,244.15 3,000.00 (10,244.15) 441.5% OTHER 146.00 4,091.56 6,000.00 1,908.44 68.2% CONNECTION CHARGES 0.00 3.00 (3.00) TOTAL 274,324.89 2,870,797.45 3,503,458.00 633,856.19 81.9°% EXPENSE REPORT - WATER SEWERIFUND REFUSE 48,362.62 420,513.53 504,855.00 84,341.47 83.3°% WATER 30,297.17 666,605.76 1,121,746.00 455,140.24 59.4%0 WASTEWATER 68,515.95 1,329,437.39 2,440,080.00 1,110,642.61 54.5% TOTAL 147,175.74 2,416,556.68 4,066,681.00 1,650,124.32 59.4°% -A, (�,) • HUTCHINSON TREE BOARD MEETING MINUTES OCTOBER 30, 1997 In attendance: Mark Schnobrich, Dave Larson, Jay Beytien, Joe Neubauer, Ray Wurscher, and Laura Poser. Miller Woods - Started meeting @ 5:30 p.m. with a slide presentation of the Miller Woods' Oak Savannah restoration. The DNR Conservation Corps started their work in August with the clearing of non - native species, i.e. Basswood, Box Elder. With the use of the City's wood chipper, new chips were made and spread throughout the trail by Don Hanson's students. Improvement is noticeable and Mark Schnobrich explained the phases for the continuation of this project. Phase I was planned for the removal of non - native species, dead branches, and stumps. Phase II is set for the spring of 1998. This will include re- treatment of stumps (missed in Phase I), and a spraying of Round -Up on the 6 -8 acres exposed in the 21 acres of Park. Phase III is set for mid - summer of 1998 and will have another treatment of Round -Up and a control burn in • September. Planned also is sowing of seeds of flowers and grasses. These seeds will be collected from The Nature Conservancy's Schaefer Prairie near Brownton. Spring of 1999 will see spot treatment of weeds, and mowing. Spring of 2000 will see the same, but will include re- seeding where necessary. The Miller Woods Consortium has agreed to placing another 8 stakes for placement on lot corners to further mark the park's boundary. Energy Tree Planting - This year's program went exceptionally well. We will plan on attending the November Hutchinson Utilities Commission's meeting to present our report for 1997 and our request of a donation for 1998. A meeting is set for November 19, 1997 at 5:00. Adjourned. These minutes are considered to be the correct interpretation of all items discussed. Error or omissions, must be noted at the next scheduled meeting, or the minutes will be accepted as is. • Laura Poser Secretary Z/ "A rz) Senior Advisory Board Minutes Monday, September 22, 1997 Members Present: Les Smith, Lorin Pollman, John Aul, Teresa Haten, Loretta Pishney, Bob Meyer, harriet Wixcey Staff Present: Barb Haugen, Kay Johnson Chair Les Smith called the meeting to order at 8:45am on our way to tour the Willmar Senior Center. The minutes from the July 21 st meeting were read and approved. Treasurer, John Aul reported that a $15,000.00 9 -month certificat had been purchased. The treasurer;s report was approved by the Board. The Board requested that when the Senior Center sign letters are painted a yellow that they also put up an arrow pointing to the door. The Board selected and approved a new Senior Center sign to be designed by Kempfert Design at a acost of $409.00. Barb will work with Kempfert Design and request that the sign be installed yet this fall. • Staff requested a CD -Rom for the office computer. This program would compliment the existing program and offer more options to the typesetting of the Senior Newscaster. The upgrade would cost approximately $300.00- The Board approved this request. Staff reported that the annual Volunteer Appreciation Dinner would be held on Monday, September 25th and be catered by More 4 grocery. Staff reported on upcoming programs, tours and classes to be offered at the Center this Fall. Meeting was adjourned at 9:15 am. The Board spent the rest of the morning touring the Willmar Senior Center. Many ideas were discussed and shared between the two communities. The Board wrapped up the tour with lunch at All Aboard. *The Senior Advisory Board met at the Farm & Home Store with realtor, Earl Olson of Fahey Sales Agency on September 24th at 10:00 am. It is the Board's intentions to investigate the possibility of purchasing the building and renovating it to meet the needs of a community Senior Center. Lorin Pollman has volunteered to do the necessary folow -up work, i.e. building inspection, renovation costs, etc. The next Senior Advisory Board meeting will be held on Monday, November 17th at 930 • am - Board members are requested to call if they cannot attend. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 21, 1997 • 1 The meeting was called to order by Vice Chairman Bill Arndt at 5:32 p.m. with the following members present: Bill Craig, Bill Arndt, Dave Westlund, Jeff Haag, Jim Haugen, and Joe Drahos, absent Chairman Dean Wood. Also present: Jim Marka, Director of Building, Planning and Zoning; Bonnie Baumetz, Planning and Zoning; and G. Barry Anderson, City Attorney. r •► • • • ► • :: u a ► u� Mr. Craig made a motion to approve the minutes of the meeting dated September 16, 1997. Seconded by Mr. Haugen the motion carried unanimously. REENU . _: a) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY AUGUSTA HOUSING TO CONSTRUCT FIVE 8 -PLEX BUILDINGS IN THE R -3 DISTRICT Vice Chairman Arndt reopened the hearing at 5:33 p.m. with the reading of publication #5082 as published in The Hutchinson Leader on Thursday, October 9, 1997. The request is for the purpose to construct five 8 -plex units in the R -3 District (Multiple Family Residence) located in Century Court Addition requested by Mr. Brian Solsrud, Augusta Building Corporation. Jim Marka explained Augusta Building Corp. has made changes in their proposed density plans to meet City ordinance requirements. City staff has met with Augusta in a • preconstruction meeting. The lot split will be between Phase I and Phase II. Phase II will be removed from the TIF District Cross and utility easements will be dedicated prior to recording the plat. Phase I is fully in compliance with the TIF project regulations. Planning staff would recommend approval if Augusta meets density requirements. Brian Solsrud, Augusta Building Corp., said they would like to build 40 units. Augusta will dedicate some units to the elderly to make the development fit within the density zoning ordinance requirements. Barry Anderson, City Attorney, said deed restrictions are difficult to enforce. He suggested a penalty if Augusta is not in compliance with the agreement on density. Augusta should make books and records available to make sure they are in compliance. Mr. Anderson said the agreement should be as self executing as possible. Mr. Crag moved to close the hearing, seconded by Mr. Haugen the hearing closed at 5:58 p.m. Mr. Craig made a motion to recommend approval of the request with staff recommendations, 20% of the units are to be rented to residents 55 years of age and older, and Augusta's records reviewed every January 1. Seconded by Mr. Haugen the motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LARRY MURPHY, QUALITY HOME IMPROVEMENTS TO CONSTRUCT AN OFFICE AND WAREHOUSE LOCATED AT 271 - 3RD AVE. N.W. Vice Chairman Arndt opened the hearing at 6:00 p.m. with the reading of publication #5098 • as published in The Hutchinson Leader on Thursday, October 9, 1997. The request is for the purpose of considering a conditional use permit to construct an office and warehouse located at 271 - 3rd Ave. N.W. ,� - A -, (�-) Ms. Baumetz explained the planning staff had denied the request because they felt the building was too dense for the small lot, but approved the concept in a C -5 district. Mr. Murphy has now purchased the adjacent westerly lots. Larry Murphy, Quality Home Improvements explained he has bought two extra lots. He will be able to meet the requirements for green space and shrubbery. He will construct a fire wall • on the west side of the building. There will be no outdoor storage on west side of the lot. There will be more than ample parking space. He will place a wall sign on the north side of the building. Other signage will be back 28'. Mr. Murphy has no plans for the extra lot. Jim Haugen said 5' of green space will be needed due to the grade change. Mr. Craig moved to close the hearing, seconded by Mr. Haag the hearing closed at 6:20 p.m. Mr. Westlund made a motion to approve the request with staff recommendations. Seconded by Mr. Haugen the motion carried unanimously. C) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ROGER STEARNS, STEARNSWOOD, INC. TO CONSTRUCT A STORAGE WAREHOUSE TO BE LOCATED AT 410 - 3RD AVE. NW AND AN ADDITION ONTO EXISTING BUILDING. Vice Chairman Arndt opened the hearing at 6:22 p.m. with the reading of publication #5099 as published in The Hutchinson Leader on Thursday, October 9, 1997, The request is to construct a storage warehouse to be located at 410 - 3rd Ave. NW requested by Roger Stearns, Steamswood, Inc. Ms. Baumetz explained the request for construction, proposed fencing, on- site ponding, and the preconstruction meeting. Roger Stearns said his project will improve looks of the area and will make better use of the property. He plans to construct a BO x 100' cold storage building. Stearnswood will also be pivoting a shed located on railroad right -of -way in the southwest comer of the property, and moving d to the west and 6' away from the line. They will be hard surfacing • with bituminous over the yard area. Crushed red rock for drainage of storm water runoff will remain on the southerly side of the property. Stearnswood will have two loading stations instead of one. They will provide green space and tree by the telephone utility boxes. Mr. Stearns said they will have a knox box installed. Mr. Haugen moved to close the hearing, seconded by Mr. Haag the hearing closed at 6:40 p.m. Mr. Craig made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Westlund the motion carried unanimously. d) CONSIDERATION OF REZONING AND LOT SPLIT SUBMITTED BY ROBERT GEHLEN (BOB'S FAST LUBE), AND DEB AND GERALD HEINTZ ( HEINTZ FLOOR COVERING) TO REZONE PROPERTY FROM C-4 (FRINGE COMMERCIAL) TO C -2 (AUTOMOTIVE SERVICE COMMERCIAL) LOCATED AT 1110 HWY. 7 EAST. Vice Chairman Arndt opened the hearing at 6:40 p.m. with the reading of publication #5102 as published in The Hutchinson Leader on Thursday, October 9, 1997, The request is to rezone property from C-4 (Fringe Commercial) to C -2 (Automotive Service Commercial) located at 1110 Hwy 7 East. Ms. Baumetz explained Mr. & Mrs. Heintz want to build floor covering store on the south portion of Bob Gehlen's property. To meet ordinance requirements they need to rezone the entire property and split the lot. Staff recommended approval of land use but denied conditional use. A preconstruction meeting was scheduled. Mr. & Mrs. Heintz have changed the placement of the building to • meet ordinance requirements. Deb Heintz explained the building will now be facing Garden Rd. and the access will be off of Garden Rd. She described the appearance of the metal pole type building, and the landscaping of the lot • Mr. Craig moved to close the hearing, seconded by Mr. Haag the hearing closed at 6:45 p.m. Mr. Craig made a motion to recommend approval of the request with staff recommendations. Seconded by Mr.Haag the motion carried unanimously. e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DEB AND GERALD HEINTZ ( HEINTZ FLOOR COVERING) TO CONSTRUCT A POLE TYPE BUILDING FOR RETAIL AND WAREHOUSE LOCATED AT GARDEN RD. AND LINDY LN. Vice Chairman Arndt opened the hearing at 6:48 p.m. with the reading of publication #5103 as published in The Hutchinson Leader on Thursday, October 9, 1997, The request is to construct a 1 00' x 60' retaiVwarehouse pole type building on property located on Garden Rd. NE and Lindy Ln. NE. Mr. Crag moved to close the hearing, seconded by Mr. Haag the hearing closed at 6:54 p.m. Mr. Crag made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen the motion carried unanimously. CONSIDERATION OF VARIANCE TO REDUCE SETBACK FROM THE STREET T FROM 25' TO 18' FOR CONSTRUCTION OF A GARAGE ADDITION ONTO EXISTING NOW CONFORMING STRUCTURE REQUESTED BY KENNETH POSUSTA, 447 ERIE ST. Vice Chairman Arndt opened the hearing at 6:55 p.m. with the reading of publication #5100 as published in The Hutchinson Leader on Thursday, October 9, 1997, The request is for construction of a garage addition onto an existing non - conforming structure requested by Kenneth Posusta, 447 Erie St. Mr. Marka explained the planning staff decision not to recommend a variance. The site will accommodate an attached garage to the rear or a detached garage to the rear. Ken Posusta said the present garage has to be replaced, and he would like to add onto the existing garage and pitch the roof. He finds it hard to build a detached garage in the back yard because of a hill and does not want to cut trees in the yard. Mr. Craig said traffic will increase when the 5th Avenue bridge is completed. Mr. Craig moved to dose the hearing, seconded by Mr. Haag the hearing closed at 7:17 p.m. Mr. Craig made a motion to reject the request Seconded by Mr. Westlund the motion carried unanimously. g) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KENNETH POSUSTA FOR CONSTRUCTION OF GARAGE ADDITION ONTO NON - CONFORMING STRUCTURE. Vice Chairman Amdt opened the hearing at 7:17 p.m. with the reading of publication #5101 as published in The Hutchinson Leader on Thursday, October 9, 1997, The request is for removing existing nonconforming 12' x 18' attached garage and constructing 24' x 18' attached garage addition onto existing nonconforming house requested by Kenneth Posusta, located at 447 Erie St. Mr. Craig moved to dose the hearing, seconded by Mr. Westund the hearing closed at 7:18 p.m. Mr. Craig made a motion to reject the request based on the rejection of Item f). • Seconded by Mr. Westlund the motion carried unanimously. 3 ► a.: ► Commissioner Jeff Haag made a statement for the record stating that he is negotiating the purchase of the Hutchinson Hotel, a project which in the TI District. Mr. Haag wanted this information made a public record before elections. Mr. Marka said this building is deserving of TIF. This would be a definite improvement to the • downtown area. • � : ► REVIEW OF SECTION 7 OF THE ZONING ORDINANCE UD31 ► There being no further business the meeting adjourned at 7:45 p.m. • • 151 HUTCHINSON POLICE COMMISSION MINUTES The Hutchinson Police Commission held a meeting on November 11, 1997, at the Hutchinson Police Department Present at the meeting were Cheryl Dooley, Rick Ness, and Lt. John Gregor. The meeting was called to order at 7:30 a.m. Lt Gregor informed the Commission that tests had been administered on October 18 and 20, 1997, for the position of patrol officer and that 69 individuals completed the test. The test that was used is the same one as before by Wollack & Associates which is reading and writing and a mini psychological. He than stated that on November 5 and 6, 1997, 22 applicants were interviewed by an panel of five department personnel. He presented to the Commission a list which contained the names of the individuals interviewed along with their scores. A motion was made by Cheryl Dooley, seconded by Rick Ness, to certify the top 11 candidates for the eligibility roster. Lt. Gregor then stated that the next step would be to conduct backgrounds on at least the top three applicants. He said that Investigator Steve Mogard would be conducting the background investigations. After the backgrounds are completed each applicant would then be interviewed by the Chief. Rick Ness asked how many individuals would be hired from this list Lt. Gregor stated that there is a possibility of five. Lt. Gregor next informed the Commission that there are 13 applicants for the communication specialist opening and that letters would be going out informing them of a test date. He stated after the testing and interviews the Commission would need to convene to certify a list for the position that is being open due to Rita Bentz's retirement. With there being no further business to discuss, a motion was made by Rick Nass, seconded by Cheryl Dooley, to adjourn. Motion carried. Time of adjournment was 7:45 a.m. • A total of 22 applicants were interviewed and a score of 42 (60 %) was required to pass the oral interview. The results are as follows: • The following applicants did not get the required 42 on the interview 1. Name Written Oral /Avg Oral ! Written Total 1. Amy Kilian 236 64.0 551 2. Tory Pass 254 54.8 528 3. Michael Ceynowa 233 54.2 504 4. Thresa Leider 241 52.0 501 5. Michael Hagen 235 52.0 495 6. Dale Marcus 249 52.0 492 7. Gregory Nadeau 232 51.4 489 8. Nathan Meredith 245 45.2 471 9. Marc Schultz 235 45.0 460 10. James Sizek 246 42.8 460 11. Michael Hunter 245 42.4 457 The following applicants did not get the required 42 on the interview 1. Scott Aanerud 243 39.0 438 2. Christopher Carlson 233 27.6 371 3. Steven Cook 248 31.0 403 4. Paul Enga 245 31.8 404 5. Timothy Frankfurth 245 34.8 419 , 6. Michael Hermanek 246 33.8 415 7. Brian Jensen 242 38.2 433 8. George Kiingenberg 261 34.0 431 9. Ryan Vandenheuval 239 41.4 446 10. Michelle Manias 241 41.0 446 11. Christopher Vandal 252 34.4 424 0 ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSRIP • DAVID B. ARNOLD STEVEN A. ANDERSON G. BARRY ANDERSON LAURA K. FRETI-AND PAUL D. DOVE JANE VAN VALKENBURG RICHARD G. McGEE CATHRYN O. REHER WALTER P- MICHELS, III ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON. MINNESOTA 55350 -2563 'ALSO ADNITTED IN TEXAS AN. New 10.1 Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 RE: Resolution for Liquor Issues Our File No. 3188 -95221 RECEIVED NOV 2 11997 CITY OF HUTCHiNSON OF COUNSEL ARTHUR L. DOTEN TERRI A. BLOMFELT 5081 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545 -9000 FAX (612) 545 -1793 FAX (612) 542 -9210 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389 -2214 FAX (612) 389 -5506 I. I ! Dear Gary: I am enclosing herewith for consideration at our next regularly scheduled City Council meeting at copy of the revised ordinance. The ordinance has now been brought up to conformity on the issue of opening and closing • times. I am also enclosing herewith a copy of a resolution which sets the licensing fee at $100, half of the statutory maxim I realize that some of the homse holders would like to see the City not charge any additional fee for the Sunday liquor license. However, there has been more than a little work that has gone in on this project and there will need to be ongoing efforts to make certain that the paperwork is kept in order. Further, there is presumably an additional burden on the community from additional alcohol use however minimal it might be. Under all of those circumstances, I do not believe the request of the license holders is reasonable. On the other hand, because everyone holding a Sunday liquor license also holds a regular intoxicating liquor license is some duplication and casts can be held to a minimum. Hence, the suggestion that we set the fee at $100. I ran this by Marilyn Swanson who actually does all of the work in this area, and it is my understanding that she is comfortable with this suggestion. If you would get back to me at your convenience with any questions or problems, it would be much appreciated. Best regards. V, LLP • Enc losures (320) 587 -7575 FAX (320) 587 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON November 18, 1997 CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION • ORDINANCE NO. 97 -213 , 2' O SERIES PUBLICATION NO. AN ORDINANCE AMENDING SECTIONS 5.32, 5.43, 5.45 and 5.70 OF THE HUTCHINSON CITY CODE BY DELETING CERTAIN LANGUAGE THERETO AND ADDING OTHER LANGUAGE AND ADOPTING BY REFERENCE, CITY CODE CHAPTER i AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code Section 5.32 entitled "Hours and Days of Beer Sales" is hereby amended as follows: "No on sale of beer shall be made between the hours of 1:00 o'clock a.m. and 8:00 o'clock a.m. on the days of Monday through Saturday, nor between the hours of 1:00 o'clock a.m. and 12.00 ............... ............................... o'elmknow IO;00 a . on Sunday." Section 2. City Code Section 5.43 entitled "Hours and Days of Liquor Sales" is hereby amended as follows: "Noon sale shall be made between the <bottt s of 1 0 a 6 W10 a. 611 siUwlty nor between 12:00 o'clock midnight and 8:00 o'clock a.m. on Monday, • nor between the hours of 1:00 o'clock a.m. and 8:00 o'clock a.m. on Tuesday through Saturday. No off sale shall be made on Sunday nor before 8:00 o'clock a.m. or after 10:00 o'clock p.m. on Monday through Saturday, nor on New Year's Day, January 1, Thanksgiving Day or Christmas Day, December 25. No sale of liquor shall be made after 8:00 o'clock p.m. on December 24, Fort 6s6 Section 3. City Code Section 5.45 entitled "Hours and Days of Sales by On Sale Wine Licensees" is hereby amended as follows nor between the hours oft 00 O'clock a t , and &OO O'clock A, m. on the days ofMonday through Saturday. Section 4, City Code Section 5.70, Subd. 2 entitled "Consumption and Display Restrictions and Regulations (g) Hours and Days" is hereby amended as follows: "No licensee may permit a person to consume or display liquor, and no person may consume or display liquor, between 1:00 o'clock a.m. and 16:106 O'clock a.m on Sundays and between 1:00 o'clock a.m. and 8:00 o'clock a.m. on Monday through Saturday." 11 () -2, Section 4. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a S Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 5. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 25 day of November , 1997. Mayor Attest: City Administrator Published in the Hutchinson Leader on First reading: November 10, 1 997 Second reading: November 25, 19 97 E l • 0 RESOLUTION NO. 10937 THIS RESOLUTION is made and entered this 25 day of November, 1997, by and Hutchinson City Council. RECITALS: 1. The City of Hutchinson is permitted under ordinance to establish, by resolution, fees, charges and assessment amounts for certain licenses and privileges granted by the City of Hutchinson; 2. The residents of the City of Hutchinson, at a duly called election, pursuant to Minn. Stat. Section 340A.504, Subd. 3, have authorized the City of Hutchinson to issue Sunday intoxicating liquor licenses; 3. Minn. Stat. Section 340A.504, Subd. 3(c) authorizes issuance of a license for the sale of intoxicating beverages on Sunday in exchange for a payment of a fee in an amount not to exceed two hundred and no /100 Dollars ($200.00); NOW THEREFORE, BE IT RESOLVED by the City Council for the City of Hutchinson that the fee for issuance of a license to sell alcoholic beverages on Sunday be, and the same hereby is, established at one hundred and no /100 dollars ($100.00) per year. • NOW THEREFORE, BE IT FURTHER RESOLVED that the fee for a temporary liquor license under Section 5.42 of the Hutchinson City Code shall be twenty five and no /100 dollars $25.00) per day subject to a minimum of fifty and no /100 dollars ($50.00). CITY OF HUTCHINSON Marlin Torgerson, Mayor Attest: Gary Plotz, City Administrator • CITY OF HUTCHINSON RESOLUTION NO. 10 TRANSFERRING $150,000 FROM LIQUOR FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $150,000 is hereby transferred from the Liquor Fund to the General Fund. Adopted by the City Council this 25th day of November 1997 E Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator 0 � 4 3 CITY OF HUTCHINSON RESOLUTION NO. 10939 TRANSFERRING $150,000 FROM WATER SEWER & REFUSE FUND TO 1994 IMPROVEMENT BONDS & GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $25,000 is hereby transferred from the Water Department to the General Fund. THAT $25,000 is hereby transferred from the Wastewater Department to the General Fund. THAT $50,000 is hereby transferred from the Water Department to the 1994 Improvement Debt Service Fund. THAT $50,000 is hereby transferred from the Wastewater Department to the 1994 Improvement Debt Service Fund. Adopted by the City Council this 25th day of November 1997 Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator � -<- ) -� APPLICATION FOR- MILREMOVAL _PERMIT To the ....... �qITY COUNCIL ............................. of the ........._. Q1.W ..................................... . . ...... o f . _ . HUI CH I NSON ..... ... . ....... ............... ........ .. ...... . ......... In Me county of ............... ..................... ............................... State of Minnesota: The undersigned owner whose address is ........ ... �� ........... .. .......... hereby applies for a Permit to ........ P.L.OW .... AND ... -,.R.E.M.OYE .... S . N .. 0 W WITH .. . _.. .. upon that certain tract of land described as follows: Lot ... ...... ............................... Block ............_. ...................... plat or addition ............. .............. ........... . ............. .. ........................ .; address ......... Z ...... / which Is of the following size and area; width . ....... . ..... .. ... ...... . ........... -fed; lenjtk ... ... ..................... . ..... ... feet; area ..... WITHIN THE CITY LIMITS .............................. . ................ . ............ .... ......... I ................. ......... ............................ . ......................... . ...... .. ... .. ..... and here-by agrees that, in cam such permit is granted, that all work which shall be done and all materials which shall be used shall damply Witk the plans and specification therefor herewith submitted and with all the ordinances of said ......, ..... OF .... H .. applicable thereto. ' further agrees to pa-y fees or amemnwnt4 at the time and In the amounts specified as follows: . . .................... I .. .......................................... .... .......................................... ........... ..... . . ............. . ............................................ ........... . .... . .. ........ . .. . ...... ... ................. .......... ........... Owner John Bahr Enterprises Bobcat Services Light Excavating Landscaping Snowplowing Phone: (320) 275-3249 • - U7170 NO V ) 5 1997 Cfty of Hutchinson APPLICATION FOR-RN—ow rt�AL__PERMIT 2-. t h e CITY COUNCI of Me, C T.Y__...._._.___qf_..RUrCHINSON she county of • ....... . .. _'._ ....... . ... s"mis The undervitmed owritir whose address PLOW AND REMOVE SNOW WITH uPon that aertaim tract of land dosm*ed " follower plat or addition ..._ wh Ich to of a following s L" an d arm; width............_ . ..... ... . . feet; length fed; area _ . WITHIN THE CITY LIMITS .. ...... .... _1 ......... and hereby a gr ee , th i ow ,, cuc pe ,, n i l �natdrlals which sh&U be used shall oomply with a he (ranted, that all wo an d spmalflza rb which shall be done and all t Plane g th ere f or hvvgvUk gubvUlted and with aU th or dj ftwa ,,, of said ..._.. SITY OF HUICHINSON lo thereto, .......... . ....... .. ....... aPpliaab ... . .4ppummi further agrees to Paw fm op folloice: agsdOtments d4 the t1ass and in the amsounk sp w ........ ...... APPLICATION FORINow REMOVAL zUWT ro the CITY COUNCI -_-In go county of ........... . ----- - state Of Ximmeemea: The Und"imad owner iojtoes a d&," Es -J/", ... ....... REMOVE _SNOW WITH 4)b dAsry / gZ. upon that certain tract of land d"m4bod " follows La Plat or addition . ... ............ ..... ... which 4 Of MO following Am and area; width .............. .... area WITHIN THE CITY LIMITS 1 .. . ........ . ... 404; milk .. ... ........ fed; and hereby airvas angl oa,e h Permit Is materials whioh shalt be s u granted, that aU warfa whiah shall be done and all ued shaU comply with Me Plamr and EP"(flostionr ihsrvfor herewith sub-Lited qF appilaable gh '"p f sire to Pay fm or aasawment, at Ow *in and in the an follows: munts eel /tad ar - - .... 4t jQ'_QL ,ppu f , Mrm to PLOW AND / 1/o ....L ?r, 0 APPLICATION FOR-LN-ow-Sm_ovAL PERMIT 2-. a. CITY COUNCIL of -.-.----Js the C01614 of ... I K-U.90 . ..... .. ...... ... staff of xistn"ota: The underAimd moon whose address, . ..... A lgyv 4 apq7 f & p ,.,,U j , PLOW AND REMOVE SNOW WITH "Pon that - ridin trued of land dokv*jd " foUasms: Lod._._-..._- ...- _...____.; Bleak plat or addit ion. ..__....__... ......_._._......._.._._..__.. — -hkh la of the fo709vi4j Azo and area; wldA . .. ....... . ............ .. .. . .. feed; area _, WITHIN THE CITY LIMITS and hereby alroes that, in ease #uA pw U J granted. that all mrJ6 which, #hall be does and all " whi ehdU be u&Od shaU 0mPZY With Ae plans and speolftoattm" Asrs/or howmuh submitted and tvUh all a mdjnaneu o f B ald.._... CITY -O.F. applicable Mwvta -dppUoanJ further ajrj t p f o r ajm&wmm a , the time an d in tae # ft follow: aamount pod ad w APPLICATION FoRS �LmMT 70 the -1 —COUK—I Of Me. C1T7(.. HUTCHINSON the cmady of state of MInnesses: T under"imM mono whose address te �- V-z ..... -lzzEt. -'��) appu" for . pormou to. _.... REMOVE SNOW WITH _ REMOVE ..-----_ _ _ &6.C)"-j V upon that oortaim bud of land described w foUaws: Lod.......-....; Blook.-.- plat or addiclon . .... ..... ............ . ....... .. ; whkh If Of AS /0U0Wnj Aso and area, width ........ ...... . .. ....... ........... . . few; usith. fat; .....-WITHIN THE CITY LIMITS and hereby material, which that, In cafe 9 -A Pm-&U is fraAW, Add all m which *hall be dome owed all all be umd shall omnpjy -" M plow an d sp"ifidaek Asrofor hdrap" submitted and with all A, mAUm," of " _,_ . CITY OF HUTCHINSON applicable Aerpta. ..... ........ dPPUoanJ further afro to pay tees or 40seannssio at Me time and Lm 04 ammmis foud;vs. specifta as cAm"r I APPLICATION FOR SNO'LtnLA_L_pFXhUT To ih of HUTCHINSON ad caujay of 1 ... mc.. IXOD .. . ...... ....... .. .... . ...... State of Afimmwfaa: • The undervitned aw r whow addrm 2..... . ...... . appuft far I P to PLOW AND REMOVE SNOW WITH . . ... . ...... ... .... .. uPam 'hat —tain tract of land d"m*ed as follows: Lot ... ...... .... . ..... ..... . . .. ; Block .._._. . ........__._... . .... .. .... Plator addition .......... . .. ...... ..... . ....... ..... .. ... ..... . .. . .... _ ; addrew.. ............. . .. .. ...... . .. . .. .................. ..... which 1 8 Of the following size and arm; . ... . . .. .. .... .. --fed, undth ... .... . ........... ..... .. . . pa area WITHIN ME CITY LIMITS 11 - 11 .... .......' ..... ...... . .... .......... . . ...... ... ........... I . ...... ..... and h o` 0 4 alrew that, in CUM such permit is (ranted, that all work, which shall be done an d a ll "'OtOrlals Which shall be wed shall comply with the plain and spsdflcafia thdrdfa herewith, submitted and with all th ordjwnoss o f sa id _ _ CITY OF HUTCHINSON applicablo tharsdo. -1-1-1--. ......... .............. . ... . .. . . . ..... ............. - ------ . ........ 'Wlloant further &Irm to pay fm or anownw0s at the time and In as amounds opwi/W as fou.ows: ...... .... .. - .. ............ ... .. . . ....... . . ... . ..... . .... . ........ — . ...... .... ......... . . ... ... .... . ............ owner APPLICATION FORaO-UhL pFjuff r CITY COUNCI L Of ths ..... .... CIT.Y—.--d.--atJ11 the coup"m of 1 `EdQQ.-.'dd ............. — ....... ..... 862to of Af6ummada: The uAdzrttined owner whew addr" 1,�)VIiaL-'�20 , 4.dk' ... - 4L;kso/L . ......... .. .._ hereby a f a perm" go PLOW AND TV .... . ...... . ....... . . ..... ..... . . . ..... ..... ...... REMOVE SNOW WITH -13 upon that aertaim trad of land dmoibed as fallow': Lot-Z�-M4. Btack .... .. . ........... ...... .......... . Plat addific, . . .. .... . d . d . . ........ . . ..... . _ ... ; adds ..... ... ........... .. . .. . ..... . .. . ....... . . ...... ......... .. which I, o f He f o gl owinj JL" and =m; wldlh area WITHIN THE CITY LIMITS I..... ................. .. . ...... ........ . . .... . a4d haftb a j� t h aj , in ca � nah P074 is 1?W,&d' that all wort '* which 'h be dove ad all Material# which shall ba used A.Zj co-PlY wU& th Plam a mdftN� ,, A 1VwUA s abm lcd and with 4U th or dI naw ,, of old ..... OF HUTCHINSON appiloabU .......... . ...... . . ...... .... ..... I . . ...... ............. fotlow g e. pltoant fu,-t)idr &tre" to pa /W or asomm4nis a t the Umm and In 0 awwuL pw ifla ..... . .......... ..... . ........ I ...... . . ..... . ............ • 01vm*r PAW NOV 1 3 1997 CftyotHumhinson 0 M E M O R A N D U M DATE: November 25. 1997 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of Nov Attached is a listing of the delinquent water and sewer accounts for the month of Nov. Recommend service he discontinued on Monday, Dec 1st,1997 at Noon. 0 --�)i 3- 015- 0421 -0808 3- 210- 0105 -0408 Carmen Brygger Shellie Amelsberg 421 1st Ave SE 105 Adams St SE Hutchinson MN 55350 Hutchinson MN 55350 421 1st Ave SE 105 Adams St SE 112.11 60.07 CC: Roger Dummer CC: Hutch Iron & Metal 703 Shady Ridge Rd 1150 5th Ave SE Hutchinson MN 55350 Hutchinson MN 55350 promises 12 -4 $30, 12 -18 $30, 1 -02 $30,1-16 $22.11 3- 210 - 0607 -0708 Rueben Garcia 3- 030 -0646 -0802 607 Adams St SE Jack Krippner Hutchinson MN 55350 646 2nd Ave SE 607 Adams St SE Hutchinson MN 55350 178.56 646 2nd Ave SE CC: Janet Valen 113.64 35 Main ST N CC: Vicky Klabunde Hutchinson MN 55350 Rt1 Box 218 BrowntonMN 55312 3- 210- 0631 -0704 Tammy Barnes 631 Adams St SE 3- 060 - 0183 -0003 Hutchinson MN 55350 Dennis McCutchen 631 Adams St SE 183 4th Ave NW 131.29 Hutchinson MN 55350 CC: Janet Valen 183 4th Ave NW 35 Main St N 110.18 Hutchinson MN 55350 3- 080 - 0250 -0401 3- 227 - 0711 -0101 Vance Haugen Bonnie Dahl 250 5th Ave NW 711 Arizona St Hutchinson MN 55350 Hutchinson MN 55350 250 5th Ave NW 711 Arizona St 99.36 96.26 3- 120 - 0055 -0304 3- 275- 0510 -0506 Sayles Waldrath Jason Knacke 55 9th Ave NE 510 California St Hutchinson MN 55350 Hutchinson MN 55350 55 9th Ave NE 510 Califonria St • 180.76 175.64 • 3- 275- 0724 -0702 3- 380 - 0525 -0005 Jean Delbarre Roy Bohning 724 California St 525 Erie St Hutchinson MN 55350 Hutchinson MN 55350 724 California St 525 Erie St 70.49 335.48 promises 11 -28 -97 3- 285- 0594 -0202 Deb Bondhus 3-435- 0920 -0602 594 Carlisle St Jeff Borkenhagen Hutchinson MN 55350 920 Golf Course Rd 594 Carlisle St Hutchinson MN 55350 114.95 920 Golf Course Rd 118.46 3- 287 -1160 -0201 Darlene Paul 3 -530- 0712 -0201 1160 Carolina Ave Vince Jahner Hutchinson MN 55350 712 Hilltop Dr 1160 Carolina Ave Hutchinson MN 55350 125.98 712 Hilltop Dr 415.71 3- 340 - 0429 -0601 CC: James Schlagel • Ronald Lueck 656 Juul Rd 429 Connecticut Hutchinson MN 55350 Hutchinson MN 55350 429 Connecticut 3 -535 -0425 -0501 157.92 Judy Kopesky promises 11 -28 -97 Box 606 Hutchinson MN 55350 3- 380 - 0426 -0004 425 Huron St Matt Anderson 75.74 426 Erie St Hutchinson MN 55350 3 -560 -0443 -0102 426 Erie St David Pfeiler 82.88 443 James St Hutchinson MN 55350 3- 380 -0446- 0603 443 James St Christine Fox 118.41 446 Erie St CC: Donald Krussow Hutchinson MN 55350 106 5th Ave NW 446 Erie St Hutchinson MN 55350 155.09 I* 3- 655- 0680 -0902 Joseph Jorgenson 680 Lindy La Hutchinson MN 55350 680 Lindy La 145.64 3- 855- 0870 -0701 Todd Uecker 870 School Rd N Hutchinson MN 55350 870 School Rd N 133.75 0 3- 680 - 0735 -1101 Todd Meyer 735 Main St N Hutchinson MN 55350 735 Main St N 129.20 CC: Dave Schrupp 825 2nd Ave SW Hutchinson MN 55350 3- 735- 0540 -0301 James Deragon 540 Monroe St Hutchinson MN 55350 540 Monroe St 193.52 promises 11 -26 -97 3- 765- 0810 -0902 David Laine 810 Oak St Hutchinson MN 55350 810 Oak St 140.73 3- 795- 0105 -0701 Tom Carrigan 105 Pauls Rd Hutchinson MN 55350 105 Pauls Rd 100.00 3- 800 - 0575 -0102 Rodney Markgraf 575 Peterson Circle Hutchinson MN 55350 575 Peterson Circle 223.42 3- 870 - 0707 -0701 Jeff Hart 707 Shady Ridge Rd Hutchinson MN 55350 707 Shady Ridge Rd 207.13 3- 955- 0605 -0801 Michael Mortenson 605 Waller Dr Hutchinson MN 55350 605 Waller Dr 101.09 • • West STATE OF MINNESOTA GAMBLING CONTROL BOARD PREMISES PERMIT RZ24SIAL APPLICATION •14PPR PRINTED: FOR BOARD USE ONLY AMT PAID CHECK NO. DATE LICENSE NUMBER: A- 00080 -002 EFFECTIVE DATE: 03/01/96 EXPIRATION DATE: 02/28/98 NAME OF ORGANIZATION: American Legion Post 96 Hutchinson GAMBLING PREMISES INFORMATION NAME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED Am Legion Post 96 35 3rd Ave BE Hutchinson 55350 COUNTY Mc Leod IS THE PREMISES LOCATED WITHIN THE CITY LIMITS ?: Y LESSOR INFORMATION DOES YOUR ORGANIZATION OWN THIS SITE ?: Yes IF NO, LIST THE LESSOR: NAME OF PROPERTY OWNER (WHEN NOT LESSOR): TARE FEET PER MONTH: 0 AMOUNT PAID FOR RENT PER MONTH FEET PER OCCASION: 0 AMOUNT PAID PER OCCASION: \ BINGO ACTIVITY BINGO IS CONDUCTED ON THIS PREMISES: Yes IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT STORAGE ADDRESS 35 3rd Ave BE Hutchinson NN 55350 Citizens Bank 4 Trust Co 102 Main St S Hutchinson MN 55350 GAMBLING BANK ACCOUNT NUMBER: 067635 BANK INFORMATION ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT. THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMBLING FUNDS. SAMUEL L. FLOM P.O.BOX 123 COKATO MN 55321 GAMBLING MANAGER y ; N.E. \ • \ MN 99190 • uW a \ • SPENCER BEYTIEN 5 (BE SURE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION) THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE FORMAT (I.E. LARGE PRINT, BRAILLE) UPON REQUEE / AM GAMBLING PREMISES AUTHORIZATION I HEREBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OFFICERS, THE GAMBLING CONTROL BOARD, OR AGENTS OF THE BOARD, OR THE COMMISSIONER OF REVENUE OR PUBLIC SAFETY, OR AGENTS OF THE COMMISSIONER TO ENTER THE PREMISES TO ENFORCE THE LAW. BANK RECORDS INFORMATION THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPECT THE BANK RECORDS OF THE GAMBLING ACCOUNT WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURRENT GAMBLING RULES AND STATUTES. I DECLARE THAT: I HAVE READ THIS APPLICATION AND ALL INFORMATION SUBMITTED TO THE GAMBLING CONTROL BOARD; ALL INFORMATION IS TRUE, ACCURATE AND COMPLETE;; ALL OTHER REQUIRED INFORMATION HAS BEEN FULLY DISCLOSED; • I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZATION; I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LAWFUL OPERATION OF ALL GAMBLING ACTIVITIES TO BE CONDUCTED; I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINNESOTA GOVERNING LAWFUL GAMBLING AND RULES OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISSUED A PREMISES PERMIT, TO ABIDE THOSE LAWS AND RULES, INCLUDING AMENDMENTS TO THEM; • ANY CHANGES IN APPLICATION INFORMATION WILL BE SUBMITTED TO THE GAMBLING CONTROL BOARD AND LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CHANGE; I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED INFORMATION OR PROVIDING FALSE OR MISLEADING INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT. SIGNATURE OF CHIEF EKECUTI -YX OFFICER DATE Y- /9 LOCAL GOV PIDU T ACKNOWLEDGMENT • 1. THE CITY* MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN CITY LIMITS. 2. THE COUNTY ** AND TOWNSHIP ** MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN A TOWNSHIP. 3. FOR TOWNSHIPS THAT ARE UNORGANIZED OR UNINCORPORATED, THE COUNTY ** IS REQUIRED TO ATTACH A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS. 4. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY APPROVING OR DENYING THIS APPLICATION. 5. A COPY OF THE LOCAL UNIT OF GOVERNMENT'S RESOLUTION APPROVING THIS APPLICATION MUST BE ATTACHED TO THIS APPLICATION. 6. IF THIS APPLICATION IS DENIED BY THE LOCAL UNIT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED TO THE GAMBLING CONTROL BOARD. TOWNSHIP: BY SIGNATURE BELOW, THE TOWNSHIP ACKNOWLEDGES THAT THE ORGANIZATION IS APPLYING FOR A PREMISES PERMIT WITHIN TOWNSHIP LIMITS. CITY* OR COUNTY ** TOWNSHIP" CITY OR COUNTY NAME TOWNSHIP NAME City of Hutchinson SIMI ER O ECEIVING APPLICATION SIGNATURE OF PERSON RECEIVING APPLICATION TITLE DATE RECEIVED TITLE DATE RECEIVED City Administrator November 20, 1997 1 REFER TO THE CHECKLIST FOR REQUIRED ATTACHMENTS MAIL TO: GAMBLING CONTROL BOARD 1711 W COUNTY RD B - SUITE 300 S ROSEVILLE, MN 55113 Minnesota Department of Public Safety LIQUOR CONTROL DIVISION 444 Cedar St. /Suite 100L St, Paul, MN 55101 -2156 (612)296 -6439 TDD (612)282 -6555 APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER B..P.O. Elks Lodge #2427 - -69 none STREET HwY 7 ast NN ON a MnKING i CMchinson S TE �pl� Z�7� }7� NAME OHH 16h P u FS APPLICATION BUS SS. §VO�8 �41 DATES LIQUOR WILL BE SOLD (1 to 4 days) TYPE OF ORGANIZATION Feb 14, 15 , 21 , 22 , 28 Mar 1, 7 , 8 0 CLUB EX CHARITABLE 0 RELIGIOUS 0 OTHER NONPROFIT ORGANIZATION OFFICER'S NAME ADDRESS Mark Lies E.R. PC Box 272 Hutchinson MN 55350 ORGANIZATION OFFICER'S NAME ADDRESS Dennis Schroeder Secretary PC Box 272 Hutchinson MK 5535 ORGANIZATION OFFICER'S NAME ADDRESS Sid Grams PO Box 272 Hutchinson VM 5535 Loc ation where license will used. an outdoor area describe At the local Bowling Center "Hutch Bowl" during the 52nd Minnesota State Elks Bowling Tournaments. This will be used indoors 1 hour before, during, an r after the tournament times only. Will the applicant contract for intoucating liquor services? If so, give the name and address of the Liquor license providing the service. Will the applicant carry liquor liability insurance? If so, the carrier' s name and amount of coverage. (NOTE: Insurance is not mandatory) yes (Hutch Bowl and Elks lodge both carry liquor liability ins. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO LIQUOR CONTROL CITY /COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID IGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED LIQUOR CONTROL DIRECTOR NOTE: Do not separate these two parts, send both parts to the address above and the original signed by this division will be retuned as the Heease. Submit to the City or County at least 30 days before the event PS-09079(8t95) 52nd MINNE ELKS STATE BOWLING TOURNAMENT UNDER THE AUSPICES OF B.P.O. ELKS LODGE #2427 HUTCHINSON, MINNESOTA FIFTY SECOND HANDICAP TOURNAMENT Team - Doubles - Singles - All EN ents (optional) To all B.P.O. Elks with membership paid to April 1, 1998. All bowling at: Hutch Bowl 1150 Hwy 7 West Hutchinson MN Phone (320) 587 -2352 Four Weekends: February 14-15 • February 21 -22 February 28 -March 1 • March 7 -8 American Bowling Congress Women's International Bowling Congress Moral Support Sanction Entry Forms Available At Your Local Elks Lodge For Reservations: call Gail Plaisance at Hutch Bowl, phone (320) 587 -2352 or fax him at (320) 587 -7676. Prize ratio: • Team - Doubles - Singles, 1 of 4 Entries Handicap All- Events, 1 of 10 Entries Preference shown to out -of -town bowler for shift. ENTRY FEES Team $76.00 (4 person) Doubles $38.00 Singles $19.00 All Events (optional) $3.00 Above fees per person include: Bowling fee for three games: $5.00 MEBA Expenses: $1.25 Prize fee: $11.00 Tournament Expenses: $1.75 Entries Close January 31, 1998 Multiple Participation A bowler may bowl more than once in a team event but only once in doubles and singles. Double participation may be permitted in case of emergency, only to provide a substitute in the 4 pe team and doubles events. Score by the substitute will be determining prize awards; however, scores registered the fast time a participant bowls shall determine the bowlers all event total. A qualified Elk who has not entered the tournament may be used as a substitute only once in any event. 4 ff) C • Hutchinson City Center 111 Ha Sheet SE Hutchln n, MN 55350.2522 320. 587- 515t/F" 320.2344240 DATE: November 19, 1997 •. a ;: r•. • : r•. • r :u• • ;: Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planing Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for vacation of drainage and utility easement located in the Hutchinson Downtown Redevelopment Plat (Shopko) • On November 10, 1997, Norwest Properties submitted a petition for the vacation of easement located the south 28.5' of the north 82.5' of the west 200' of Lot 1, Block 1, Hutchinson Downtown Redevelopment Plat except the westerly 10' thereof The public hearing was held at the regular meeting of the Planning Commission on Tuesday, November 18, 1997, at which time there were no neighboring property owners objecting to the request. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 6, 1997, and Tuesday, November 11, 1997. RECOMMENDATION It is the recommendation of the Planning Commission that the vacation be approved. Respectfully Submitted, u Dean Wood, Chairman Hutchinson Planning Commission Printed on recycled paper - Z a kl � Y 1 et � 1 a L`> a ( i i_ �n a -- --- u f— flu AVMHOIH 31tl157 133L15 NR _ 3� =: ii Zo �i0�6 I - L� N G --- - - - - -- i— A 1 • n U `J N 0 u �y. 1 ��i rem �c- W N l/i " I� C E Hutchinson City Center 111H n Street SE Hutchison, MN 55350 -2522 320.9x- 5151/Fax 320 -234 -4240 DATE: November l9, 1997 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT RFOL JESTED BY MARK SCHNOBRT H TO SELL CHRISTMAS TRFFS IN A R-2 DISTRICT LOCATED AT 545 CLINTON AVE, SW Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On October 31, 1997, Mark Schnobrich submitted an application for a conditional use permit to sell Christmas trees in a R -2 District located at 545 Clinton Ave S.W. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. • 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on "Thursday, November 6, 1997. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the Conditional Use Permit for the purpose designated is granted based on the findings set forth above. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission • Printed. wydc dpaper - I/ —# O LID 100 SLC x ADD. o ss e 0 1 64 50 0 n no 518 00 0 OUTLOT A d r 514 9� - %3 00 +45 00 0 0 N A N ra II 1" 1 66 7 5 z5 90 OLi0 oaoO �� h Z 107 0 oleo 0 9 0 s 6 ° M 2ti 5 2 - /sue' m o830 9' 274 9 Z � m 1850 Lc ow/o AVENUE 04400 03to 8 onto 7 4 3 1150 n 115 O 1 CLINTON 115 0 � 1150 11 n / O 00/70 u I m m m 14 I m 07vo 06, 0 m 6400 m 0730 ° ' 13 2 ° °° ° 13 2 m o� tO osto t5 0&30 0 = OM90 120 3 U I 3 O7L0� m cc _ �� 0gr00 �, 4 Of U �� 070 or`o O' /O 10 10 0700 0490 W '7 psto 6 m arse m 05_0 1150 115.0 8 a $ go �r 115.02 60 05.02 1 502 33I 33 O LID 100 SLC x ADD. o ss e 0 1 64 50 0 n no 518 00 0 OUTLOT A d r 514 9� - %3 00 +45 00 0 0 N A N ra II 1" 1 66 7 5 z5 90 OLi0 �� h Z 107 0 0L 0 s 0 oL70 M 2ti /sue' 9' 274 9 0 1850 Lc so AVENUE O LID 100 SLC x ADD. o ss e 0 1 64 50 0 n no 518 00 0 OUTLOT A d r 514 9� - %3 00 +45 00 0 0 N A N ra II 1" RESOLUTION NO. 10942 . RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER SECTION 8.05 OF ZONING ORDINANCE NO. 464 REQUESTED BY MARK SCHNOBRICH FOR SEASONAL SALE OF CHRISTMAS TREES LOCATED IN A R -2 DISTRICT AT 545 CLINTON AVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: 1. Mr. Mark Schnobrich, has made application to the City Council for a Conditional Use Permit under Section 8.05 of Zoning Ordinance No. 464 for temporary sale of Christmas trees in a R -2 (Residential District) located at 545 Clinton Avenue, with the following legal description: LEGAL DESCRIPTION: Lot 3, Block 2, Hansen's Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and • intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for the Conditional Use Permit for the purpose designated is granted based on the findings set forth above . Adopted by the City Council this 25th day of November, 1997. ATTEST: Gary D. Plotz City Administrator C1 Marlin D. Torgerson Mayor 441 C • Hutchinson City Center 111 Hume street SE Hutchlmae, MN 55350 -2522 320.587.5151/Fm 320.2344240 DATE: November 19, 1997 ' • • t t �t ,tt t• •nH �1 SUBJECT: On September 30, 1997, Mr. Posusta, submitted an application for a variance to reduce the setback • from the street from 25' to 8' for construction of garage addition onto existing non - conforming structure. A hearing was held at the regular meeting of the Planning Commission on Tuesday, November 19, 1997, at which time there was no one present objecting to the request. The required application was submitted and the appropriate fee paid. Notices were marled to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 6, 1997. It is the recommendation of the Planning Commission that the variance be denied due to lack of hardship. The site will accommodate an attached garage to the rear or a detached garage to the rear.. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission cc: Kenneth Posusta n U Primed on mcyckd paper - � —1 Pursuant to Section 6.04, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. S 1 17 a h� 1 � n 0 I I � i I Hut&ca n City Code Chapter 11 Suction 7 General Provisions B. Fire escapes to a distance of not more than four fbet six inches. 01 e t C. Decks, in Residence Districts, to a distance of not more than one -half the distance into yards. No easement encroachments permitted. a5 fir, s - to }a Cd r- D. Bay windows and chimneys and fireplaces to a distance of not more than three feet, provided that such features do not occupy, in the aggregate, more than one -third the length of the building wall on which they are located. / t, C ,,,rl L E. Retaining walls and landscaping timbers within easements by conditional use permit. 7.11 YARD SPACE EXCEPTION, STEEP SLOPES: 9 In any Residence Districts where the natural grade of a lot within the required front yard . =d has an average slope, normal to the front lot line at every point along said line, of such a degree or percent of slope that it is not practicable to provide a driveway with a grade of 5 twelve percent or less to a private garage conforming to the requirements of this Ordinance, such garage maybe located within such front yard, but not in any case closer er ?` than twelve feet to the street line. 7.12 MORE THAN ONE PRINCIPAL BUILDING ON A LOT: Not more than one principal building shall be located on a lot in Residence Distri and R -2 except as provided in Section 8. o otl, OVc�0 W, C�PF, , � rwc „ 7.13 HOUSING PROJECTS UTILIZING THE "ZERO LOT LINE” CONCEPT: Every development proposal which is designed or later modified so as to place the principal structure abutting a side property line in order to have only one open side yards # or less, must file with the Zoning Administrator a signed copy of the recorded Covenants with filing information assuring access through the adjacent yard for purposes of repairs 0' and general maintenance and /or common wall construction. Such covenant is mandatory and the issuance of any Certificate of Occupancy shall be contingent on the filing. In some 1 ` cases, the side yard could be the rear yard. 7.14 ACCESSORY BUILDINGS: \d �, 1 i Q • -�. A. No accessory buildings shall be erected or located within any required side yard setback. Except as provided in Section 8.04 and 8.05 for R -1 and R -2 District B. Utility buildings in Residential Districts shall not exceed 12 x 16 feet and shall be 6 feet or more from all lot lines of adjoining lots, and shall not be located within a utility easement. /. 7 -4 0 �L -T Hutchinson City Center • '• . �.� �� .r� l• inn .I DATE: November 19, 1997 M I 1 842881 e mois)oj 141 -M I 1103 1110.4 13114 1 14-61 - 1121 W41 • r� Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On September 30, 1997, Kenneth Posusta submitted an application for a conditional use permit to remove existing non- conforming 12' x 18' attached garage and construct a 24'x 18' attached garage onto a non - conforming house located at 447 Erie St. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, November 6, 1997. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the Conditional Use Permit for the purpose designated is denied, noting the following: 1. The request is for an addition onto an existing non - conforming structure. 2. The 5th Avenue bridge will increase the traffic on this street, access via alley is preferred Respectfully submitted, Dean Wood, Vice Chairman Hutchinson Planning Commission cc: Kenneth Posusta \J Prinled on ¢cycled paper - 111 It s n Street SE Hutchinson, MN 55350-2522 320.587.5151/Fe 320- 234-0240 � I • Hutchinson City Center 111 Ha Street SE Hutchft m , MN 55350 -2522 320 - 587- 5151/Fa 320-234 -6240 N DATE: November 19, 1997 E L TO: Mayor and City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A LOT SPLIT REQUESTED BY SHOPKO /NORWEST BANK FOR PROPERTY LOCATED AT 125 MAIN STREET N. Planning Commission recommends approval of the lot split subject to the terms of the cross easement and development agreements. cc: Shopko Stores, Inc. Norwest Properties, Inc. Primed on =ycled paper - C • Hutchinson City Center 1 Hawn Street SE Hutchinson, MN 55350-2522 320-587- 51511Fwt 320-234 -4240 DATE: November 19, 1997 TO: Mayor and City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A LOT SPLIT REQUESTED BY MCLEOD COUNTY AGRICULTURE ASSOCIATION FOR PROPERTY LOCATED AT 760 CENYURY AVE SW 0 Planning Commission recommends approval of the lot split. cc: McLeod County Argiculture Assn Printed on recycled paper - 0 , 4 1 KNOW ALL MEN BY TIIESE PRESENTS: That McLeod County Agricultural As: K J dl :::�' '•/ it J �y E � x� 25--� $ 66 4 SO . 02'23' E j ; e\ 1330.42 — • 0 25000 n ."lao .:' - 1040.42 - N 1 �1 v 11 220 -- - -- - - - - - -- --- ---- -- I 11w lO OIIO ta 1� �~ - Z 1 1Z W , I I� Q 6-� ~ rI S0 0 02 . 2s I j-6 E --------= 6r�-- - - -i -- IM 1 250.00 ; 1. M — 217 — _r -- - - - - -- — -- 653 W ' 250.00 I 261 1 %0 °02'25'•E 6 1 r c z o Z I : i- in W �S W U 'i m , r l %V, Ili 2 kc; ;, m IiZ 1 �I NIi4 cor. of Sec. 12 R.R. Spike a l I I o •: :: I 250.00 I' -- 1 — — — - - -- — N-S 1/4 line of Sec. 12, T. 116 N., R. 30 W. 0 , 4 1 KNOW ALL MEN BY TIIESE PRESENTS: That McLeod County Agricultural As: C Hutchinson City Center III Haz n Street SE Hutchinson, h'A7 55350.2522 320. 587- 5151/Fax 320 - 234 -4240 DATE: November 19. 1997 TO: Mayor and City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A LOT SPLIT REQUESTED BY HUTCHINSON TECHNOLOGY INC. FOR PROPERTY LOCATED AT 40 WEST HIGHLAND PARK DR. NE. • Planning Commission recommends approval of the lot split. cc: Hutchinson Technology, Inc. • Primed . recYded paper - 1 p86'03 30 7a �'_ Area to be split from parerLt property -I.. �OT Polo —26250 50— .11'.5 45'E 00 F 0 0 W-A z 0 IE"I 0 0 oi U 0 0- 55 56 F 3/4 Or 00 0 0 W-A z 0 IE"I 0 0 oi 0 moo .0 x!6'28' - E 0 NOT-22 45?c 1 32- _47 56 3 M-iiO 33 0 ��Ih 20.8 93 -89-Wn-E F -HIGHWAY --NO, 7 —STAT - Hutchinso C Ce nter 111 Hassan Street SE Hutchia n, MN 55350.2522 • 320. 587- 5151/Fox 320 - 234.4140 DATE: November 18, 1997 TO: James Marka Bldg/Planning/Zoning Official FROM: Patrice Vander Veen Engineering/Assessments Secretary RE: Hutchinson Technology, Inc. Property Split on Parcel 32- 117 -29 -05 -0020 I have received the Lot Split application on the above referenced parcel and have begun preliminary processing; but I have encountered a few problems. This property has already been split once. In 1992, half of the north parking lot was split from this parcel. As this split was done through the county, we do not have a survey of the split with a full description. Also, there are assessments on this parcel that needs to be addressed. The parcel has one active assessment and one deferred assessment that will be activated in 1998 for certification in 1999. • We will require the following to complete processing of this split: 1) In order to get a correct layout of Lots 3 and 4, with all exceptions, we require a survey of the 1992 split. 2) Since this is the second split from this parcel, �e gory w Doer 54cr� 3) Are the existing assessments to remain with the parent property or are they to be split; and if they are to be split, what percentage is to be split to each parcel? If this split is approved at the Planning Commission meeting this evening, it should be approved contingent upon receiving the above listed information. • Printed on recycled paper - 0 HUTCHINSON Tuesday, MINUTES PLANNING COMMISSION November 18, 1997 FAR YOU Rw Eb�, , � The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Bill Arndt, Dave Westlund, Jim Haugen, Jeff Haag, Joe Drahos, and Chairman Wood. Also present: Jim Marka, Director of Building, Planning and Zoning; Bonnie Baumetz, Planning and Zoning; and Barry Anderson, City Attorney. Mr. Arndt made a motion to approve the minutes of the meeting dated October 21, 1997, seconded by Mr. Haugen the motion carried unanimously. a) CONSIDERATION OF VACATION OF UTILITY AND DRAINAGE EASEMENTS REQUESTED BY NORWEST BANK FOR CONSTRUCTION OF A BUILDING LOCATED IN THE HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT (SHOPKO). • Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #5113 as published in The Hutchinson Leader on Thursday, November 6, 1997. The request is for the purpose of considering a vacation of utility and drainage easements requested by Norwest Bank for construction of a building located in the Hutchinson Downtown Redevelopment Plat ( Shopko). Jim Quinlan described the 6000 sq. ft. financial center Norwest has proposed for northwest corner of the Shopko parking lot. Tom Zumwalde explained the site plan. The building will be raised three feet above the flood plain, and will be designed by a structural engineer. Norwest would like to begin construction in early January. Mr. Marka said the 10' easement along Main St. should be maintained. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 5:45 p.m. Mr. Arndt made a motion to recommend approval of the motion with staff recommendations. Seconded by Mr. Westlund the motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MARK SCHNOBRICH TO SELL CHRISTMAS TREES IN A R -2 DISTRICT LOCATED AT 545 CLINTON AVE S.W. • Chairman Wood opened the hearing at 5:45 p.m. with the reading of publication #5114 as published in The Hutchinson Leader on Thursday, November 6, 1997. The request is for the purpose of considering a conditional use permit to sell Christmas trees in a R -2 District located at 545 Ms. Baumetz said Mark Schnobrich would like to sell Christmas trees at his residence between November 26 and December 24. Staff recommends approval. Mark Schnobrich said he has a large lot and the activity would be on the north • and west side of his home. He has parking space available on his property and in front of his home. Mr. Marka said we may establish a three -year conditional use permit for Christmas trees. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 5:51 p.m. Mr. Westlund made a motion to approve the conditional use permit to sell Christmas trees in a R -2 District. Seconded by Mr. Arndt the motion carried unanimously. c) CONSIDERATION OF VARIANCE TO REDUCE SETBACK FROM THE STREET FROM 25' TO 8' FOR CONSTRUCTION OF GARAGE ADDITION ONTO EXISTING NON - CONFORMING STRUCTURE REQUEST BY KENNETH POSUSTA, 447 ERIE ST. Chairman Wood opened the hearing at 5:52p.m. with the reading of publication #5115 as published in The Hutchinson Leader on Thursday, November 6, 1997. The request is for the purpose of considering a variance to reduce the setback from the street from 25' to 8' for construction of a garage addition onto an existing non - conforming structure requested by Ken Posusta, 447 Erie St. • Mr. Ken Posusta read the additional information from Chapter 11 Section 7, Article 11 from the Hutchinson city code regarding a steep grade. Jim Marka said the Engineering staff has measured the right -of -way and found it to be less than we had anticipated. Mr. Marka said the hardship is self created. The planning staff recommends denial of the request. The utility pole in the rear yard will probably be buried. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 6:00p.m. Mr. Arndt made a motion to reject the request. Seconded by Mr. Haugen the motion carried unanimously. d) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY KENNETH POSUSTA FOR CONSTRUCTION OF A GARAGE ADDITION ONTO A NON - CONFORMING STRUCTURE. Chairman Wood opened the hearing at 6:01p.m. with the reading of publication #5116 as published in The Hutchinson Leader on Thursday, November 6, 1997. The request is for the purpose of considering a conditional use permit to construct a garage addition unto a non - conforming • structure located at 447 Erie St. Mr. Arndt moved to close the hearing, seconded by Mr. Haag the hearing closed at 6:03 p.m. Mr. Haag made a motion to reject the request. Seconded by Mr. Haugen the motion carried unanimously. ► ► a) CONSIDERATION OF A LOT SPLIT REQUESTED BY SHOPKO /NORWEST BANK. Mr. Marka said based on formula Shopko will still maintained the required parking stalls. Planning staff recommends approval. Barry Anderson is working on the cross easement agreement. The City owns property on the SW corner of Shopko. He recommended approval with provision of cross easement for parking. Mr. Haag made a motion to approve lot split with staff recommendations. Seconded by Mr. Arndt the motion carried unanimously. b) CONSIDERATION OF A LOT SPLIT REQUEST BY MCLEOD COUNTY AGRICULTURE ASSOCIATION. Ms. Baumetz explained the McLeod County Agriculture Association would like to split Lot 1 of their property. Mr. Arndt said the Fair Board would like to maintain a 25' easement along the • west side of the lot. Mr. Marka said the easement would be private agreement. Mr. Westlund moved to recommend approval of the request, seconded by Mr. Haag the motion carried. Mr. Arndt abstained from voting. C) CONSIDERATION OF A LOT SPLIT REQUESTED BY HUTCHINSON TECHNOLOGY INC. Mr. Marka explained Hutchinson Technology, Inc. is splitting off the property where their new building is being built. He said this lot split is a formality. Mr. Haag moved to recommend approval of the request, seconded by Mr. Arndt the motion carried unanimously. a) REVIEW OF SECTION 8 OF THE ZONING ORDINANCE There being no further business the meeting adjourned at 7:07p.m. 3 PUBLICATION NO. 5117 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5020 LETTING NO. 3 /PROJECT NO. 97-08 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 25th day of November, 1997, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of 5th Avenue SE from Huron Street SE to Michigan Street SE by construction of storm sewer, watermain and services, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk and appurtenances You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by December 15th, 1997. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 4.67 percent per year. The right to partially prepay the assessment shall be until December 15th, 1997. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is 5105,060.00. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is • filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting parry will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. • 5. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. PUBLICATION NO. 5117 LETTING NO.3 /PROJECT NO. 97-08 PAGE An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz, Ci dministrator City of Hutchinson, Minnesota 0 PUBLISHED IN THE HUTCHNSON LEADER ON TUESDAY, NOVEMBER I1TH,1997 AND • TUESDAY, NOVEMBER 18TH, 1997. Hutchinson Citv Center 111 Hassan slmet SE Hutchinson, NiN 55350 -2522 370- 587- 5151/Fax 320 -234 -4240 5 a` _ l: TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: 5th Avenue Bridge and Roadway Letting No. 3/Project No. 97 -08 DATE: November 20, 1997 The above referenced project will be awarded by the state, pending receipt of all required documentation from the Contractor (Structural Specialties of Hutchinson), and the following from the City: • 1. The City's share of the costs of $17,721.92 2. Documentation required for advanced funding for Municipal State Aid (MSA) Funds. An advance of one year's worth of MSA (approximately $400, 000) to cover expected costs from 5th Avenue, and to allow (re)construction of School Road to remain in 1998 project schedule. This will be reimbursed to the state with 1999 MSA funds. Please see attachments regarding expected costs. We respectfully request that the above two requests be approved by the City Council. attachment (spreadsheet) file: 971L3 Pnm[d on recycled paper - J� 5th Avenue Bridge & Roadway EXPENSES Sub -Total Total Construction: Roadway $476,663.73 Construction: Bride $1,097,186.79 $1,573,850.52 Engineering: Pre-Design $95,000.00 En ineedn : Final Design $117,206.92 Engineering: Construction $127,000.00 $339,206.92 Right-of-Way Acquisition $8,288.44 Testing $35,000.00 $43,288.44 Total Expected Expenses $1,956,345.88 FUNDING =" Ci Share: Utility reconstruction $17,721.92 Assessments $105,060.00 Federal ISTEA Funds $500,000.00 State Aid Funding* $1,333,563.96 Total Expected Funding $1,956,345.88 Will require advancement of funds 21.6% 0 • 0 84 Auk", �ul�ivant • ,ldutchinaae, // i."Aofa .5-5350 November 24, 1997 City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Attn: Gary Plotz Re: Project No. 97 -08 NOY 2 41991 CITY OF HUTCHINSON I am writing in regard to the assessment on my Fifth Avenue property. First of all, you have my building address as 995, whereas I have been informed in the past that it is 945. Could you confirm this for me. • In regard to the assessment for improvement on Fifth Avenue, I see I am being assessed for water, sanitary sewer, and storm sewer. Enclosed is a copy of the assessment search that was completed when I purchased this property. It shows that this property was assessed for water and sanitary sewer in 1981. It is my understanding that the property can be charged only once for these services. Also, concerning the storm sewer assessment, I do not see that my property would benefit or utilize the storm sewer as all the drainage flows to the northwest. I would appreciate your checking into these three items for me. Thanks. You can call me at 587-4800 if you have questions. Sincerely, Richard McClure • Enc. :A ,h F F1, f-2, F`,, F8 PROPERTY DATA SYSTEM iiiiiiiii•,iiiiiiii•+iiiiiiiiiW TAXF INQUIRY :CURR 319 F ID :NEXT 05- 116 -29 -05 -0030 F't. Con: Mt. Adr HOUSE# FRACTION STREET NAME UNIT ZIP +4 Front: Back: 345 1/ RRCH ST 55 MO+ Right: Left: Ownerl: SWANSON VINCENT J Owner•3: Owner2: SWANSON ANN E Owner4: Zoning: FIr•im /sec: Yr.blt: 0000 Area: Acres: Sch.Dst: 4230 Wshd: 00 Gr• /Os /Ex: Subr•ecs: 00 Width: Depth: Mkt -Land Mkt -Bldg Mkt -Mach Mkt -Tot Tx Capacity Hd FIT ;Own 1990: 1989: Legal Description: LOT 4 BLOCK. I SWANSONS SUBDIVISION HUTCHINSON IND. DIST. Type FIID or ADDRESS: press ENTER; or F1, F2, F8 SPECIAL ASSESSMENT SEARCH SUMMARY AS OF: 05/30/1995 'ROF'ERTY ID: 05- 116 -29 -05 -0030 S /A# ASSESSMENT DESCRIPT. YEAR TM RATE TOTAL ANN.PRIN. iA -119 WATERMAIN - SAN. SEW 1981 10 7.0000 4781.40 0.00 - - - - -- SUMMARY OF LEVIED 0.00 0.00 - * * ** 1995 P &I CERTIFIED 0.00 - - - - -- SUMMARY OF DEFERRED 0.00 0.00 - - - -- SUMMARY OF FUTURE 0.00 0.00 - - - - -- SUMMARY OF FENDING 0.00 0.00 - - - - -- SUMMARY OF CLOSED 4781.40 - - - - -- SUMMARY OF HISTORY 0.00 PAYOFF CD 0.00 • 0.00 0.00 0.00 0.00 F'ress ENTER; or F1, F4, F5, F7, F8 PROPERTY DATA SYSTEM SPECIAL ASSESSMENT COMMENTS INQUIRY :CURR 332 PROPERTY ID :NEXT 05-116 -29 -05 -001 C O M M E N T S 0 0 COMPILED BY: C _RICE ASSESSMENT ROLL NO. $020 ' _ COMPUTED BY: C. RICE LETTING NO. 3/PROJECT NO. 97-08 CHECKED BY: 1. _ROD_EBER_ G 5th Avenue SE from Huron Street SE to Michigan Street SE By Construction of NUMBER OF YEARS: 10 Storm Sewer, Watermain and Services, Sanitary Sewer and Services, Grading, Gravel Bast, ADOPTED: _ Curb Bc Gutter, Bituminous Brie, Bituminous Surfacing, Sidewalk k Appusteonnsa ACCOUNT j CITY PID_N_O. NAME Sc ADDRESS LEGAL DESCRIPTION NO. COUNTY PID NO. OF PROPERTY OWNER ADDITION OR SUBDIVISION 05- 116 29- 05-0030 Richard McClure AR5015 -PAGE 1 TOTAL ASSESSMENT ROLL NO. 5020 L ESI DEN TIAL STREE - CO ST PER F RONT FOOT: $40 384 School Rd SW Lot 4, Block I, S.. s Subd of $80.00 23.258 0040 llwchimon MN 55350 Hutchinson Industrial District 0595 51h Ave SE) 02 011162 -05_-0031 Allied Properties of Hutchinson NTEREST RATE 4.6 . 8% 340 Michigan Si SE, P O Box 3 La 3, Block 1, Swanson's Subd. of ..._.___. _ _ —__._ _. roTAL A 23.258.0030 Hutchinson MN 55350 flotchittson Induurial Diurict 0 M St SE) 13 0111629 - 05-0110 Goebel Fixture Company 528 Dale St SW Lots 9, 10, 11, 12, 13 $ 15, Auditor's Plat of 23.254.0025 Hutchinson MN 55350 W 1/2 Section 0111629 CM 5th Ave S N 0611629 -08 -0110 Arthur U Hclen Miller 436 Ontario St SE U6 Ontario St SE 23.050.3390 Hutchinson MN 55350 Lots 4 K 5, Block 44, South 1/2 City Yi 0611629 -08 -0170 MNMimng&Manufacturing Company_ __ -- c/o Tax Division 3M Center _ Bldg 2206E -02 (645 5th Ave SE) 23.050.5400 St Paul MN 551441000 E 1/2 of Las 1 K 2, Block 64, South 1/2 City W 06- 1162908 -0250_ MN Mining K Manufacturig; Company Jo Tax Division 3M Center _ Bldg M2 E -02 (635 51h Ave SE) 23.050.5390 St Paul MN 551441000 W 1/2 of Lou I Bc 2 Block 6 Scs uth 1/2 City I7 - 0611629-08 -0260 - - -- McLeod County Fair Assn _ - - P OBox 142 -- Tract B Except 5 66' of NOT of E132', 23106.0020 1lutchinson MN 55350 RTmered Land Survey No. 24 517 Ontario St SE) B 06116 2909_-0 -- MN Mining k Manufacturing Company c/o Tax Division 3M Center Bldg 22_ 0 -6E. 2 (40 Fair Ave 23.206.0010 St Paul MN 551441000 Tract A, Begin ercd Land Survey No. 24 AR5015 -PAGE 1 TOTAL ASSESSMENT ROLL NO. 5020 L ESI DEN TIAL STREE - CO ST PER F RONT FOOT: $40 $0.00 :OMMERCIA STREET COST PER FRONT FOOT: — $80.00 $0.00 , INT'RANCE C LUMP SUM - - -- - - -- _ - -- $18,000.00 _ _ _— _ _ $0.00 NTEREST RATE 4.6 . 8% FROM RESIDENT. OMM/tND. D EFERRED roTAL A ' FEET STREET STREET ENTRANCE JASSIESSMENT ASSESSMENT 150.75 50 409 132 $0.00 $12.060.00 $0.00 $0.00 _ $0.00 - $0.00 34,000.00 $ 0-00 __S0.00 $ 12,060.00 34,000.00 $0.00 $5.280.00 $32,720.00 $0,00 _ $0.00 $0.00 _ $0.00 50.00 $5,280.00 $32720.00 __ 66 $0_00 66 $0.00 280.5 $0.00 so.ao S5,2s0.00 - - $5,260.00 $5,230 $22,440.00 - $0.00'_ $81,780.00 50.00 _ $0.00 $5,280.00 _50.00 $0.00 S5,280.00 $0,00 -- $18,000.00 518.000.00 SOHO 50.00 $32720.00 S22,440.00 518.000.00 $72,340.00 $105,060.00 CITY OF HUTCHINSON / 1997 ASSESSMENT HEARINGS Av enue Letting No. 3/1 No. 97-08 1 1 way Impr ovements • (From alley east of Huron Street to Michigan Avenue) Street and Utility Reconstruction (Bridge Project Funded Separately) Construction Cost (estimated at $390,000) Right -of -Way Cost Pr�'ec Design Construction and Assessment Services TOTAL ESTIMATED PROJECT COST (estimated at $504,000) Assessable Cost City Bonded Cost Municipal State Aid Funds (set aside) Federal Funds (ISTEA TOTAL ESTIMATED PROJECT COST $47603.73 $ 8,288.44 $114,399.30 $599 $105,060.00 $ 17,721.92 $476 $ 00 $599 Estimated Assessments Assessment is based on cost for standard street with storm sewer ($80 /ff for Commercial property, S40 /ff for Residential property). Residentially zoned property to be assessed residential rate. Actual cost per foot was 60% higher than assessed, but included extra grading and railroad crossing costs. Extra entrance work for 3M is assessed separately. P&vment O to ions ► Full payment without interest by December 15th ► After December 15th, the assessments are certified to tax rolls ► Assessment on Tax Roll, 10 years with interest, Equal Principal, interest rate = 4.68% ► Deferment available for property owners, meeting income guidelines, who are either over 65 years old or disabled. • RESOLUTION NO. 10940 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5020 LETTING NO. 3 /PROJECT NO. 97 -08 WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the proposed assessment for for trunk sanitary sewer and watermain access charges for improvement of 5th Avenue SE from Huron Street SE to Michigan Street SE by construction of storm sewer, watermain and services, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk and appurtenances NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 1997, and shall bear interest at the rate of 4.68 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from December 15, 1997, until the 31st day of December, 1998. To each subsequent installment when due, shall be added interest for one year on all unpaid • installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of December, 1997; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 25th day of November, 1997. City Administrator • Mayor PUBLISHED IN THE HUTCHINSON LEADER 0 TUESDAY, NOVEMBER 18, 1997 TO WHOM IT MAY CONCERN: Notice is hereby given that a public hearing will be held on Tuesday, • at the hour of 6:00 p.m. in the Council Chamber of City Center for the purpose of: considering the issuance of a Sunday intoxicating liquor license to the following: Flyers /Ei Tops Bar S Grill, _—�'�6n Jonny's Restaurant 6 Lounge Lamplighter Lounge II Main Street Sports Bar Best Western /Victorian Inn American Legion Post 1196 PUBLICATION NO. 511 NOTICE OF PUBLIC HEARING Inc. Crow River Country Club Elks Lodge VFW Post #906 Bavarian Haus This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. LJ November 12, 1997 Dated / Minnesota Department of Public Safety as1F+: f / LIQUOR CONTROL DIVISION • ` 444 Cedar St.. Suite 100 L, St. Paul, MN 55101-2156 \� Fax (612)297 -5259 t! (612)296 -6430 TTY (612)282.6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No license will be approved or released until the 520 Retailer ID Card fee Is received by MN Liquor Control Workers Compensation Insurance Company Policy# LICENSEE'S SALES & USE TAX ID # To apply for sales tax number, call 2% -6181 or 1- 800 -657 -3777 ISSUING AUTHORITY CITY OF RBTCHINSON COUNTY OF Liocnscc Name (Corporation, Psrmership, Individual) DOB Trade Name or DBA Flyers/Hi Tops Bar & Grill Inc. Business Address City Zip Code 1150 Hwy 7 W Hutchinson 55350 License Type (Check one or both) License Period County 0 On Sale 0 Sun ay From To McLeod On Sale License Number On Sale Fee Sunday License Number Sunday Foe Business Phone 320 -587 -9366 If a partnership, slate the name and address of each pa rtner If a corporation, state the name and address of each officer. Partner/Officer Name (First, middle and last) DOB Title Address W er/Officer Name (First, middle and last) DOB Title Address Partner/Officer Name (First, middle and last) DOB Title Address The Licensee must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) Check ou MA. Liquor Liability Insurance (Dram Shop) - $50,000 per person; S100.000 more than one person; S10,000 Property Destruction; $50.000 and S 100,000 for loss of means of support. W OB. A bond of a surety company with minimum coverage as specified above in A. W ❑C_ A certificate from the Stale Treasurer that the licensee has deposited with the State, Truss Funds having a market value of $I 00,ODO in cash or securities. ❑ Yes 0 No During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? If ym attach a copy of the summons. Check those items that apply Circle one Transaction Type G New 0 Revoke/Cancel Suspend/Revoke/Canceled 0 Transfer ❑ Suspens From To Transfer of ownership from (Name and Address) 1 certify that this license was approved in an official meeting by the governing body of the city or county. Clerk's Signature Date IMPORTANT NOTICE AN retail liquor Icensees must have a current Federal Special Occupational Stamp. This stamp Is issued by the Bureau of Alcohol, Tobacco and Firearms. For Information call (612)290 -3496 PS 9011.94 Minnesota Department of Public Safety W LIQUOR CONTROL DIVISION 444 Cedar St., Suite 100 L, St. Paul, MN 55101-2156 \�� Fsx(612)297 -5259 "k (612)296 -6430 TTY (612)282.6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No license will be app or r eleased until the S20 Retailer ID Card fee is Deceived by MN Liquor Control Workers Compensation Insurance Company 66 t t�rl I YL t1 t,� Policy!! M I Z O 1t� Z Of LICENSEE'S SALES & USE TAX ID 4 30 7 fo To apply for sales tax number, call 296-66181 or 1- 800- 657.3777 ISSUING AUTHORITY CITY OF BuTcHosox COUNTY OF Licensee Name (Corporation, Partnership, Individual) DOB Trade Name or DBA Jonn 's Inc Jonn 's Restaurant & Lounge Busing Address City Zip Code 101 Park Place Hutchinson 55350 License Type (Chock one or both) License Period County 0 On Sale 11S From To McLeod On Sale License Number On Sale Fee Sunday License Number Sunday Foe B usiness Phone I 320 -587 -0101 If a partnership, state the name and address of each artner If a corporation, state the name and address of each officer. Partner /Officer Name (First, middle and last) DOB Title Address Jon 6ciea t JCtt e— t /t 0v9Y1Gr O %v IMY)I SS Partner /Officer Name (First, middle and last) DOB Title Address Partner/Officer Name (First, middle and last) DOB Title Address The Liceusee must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) Check me EA. Liquor Liability Insurance (Dram Shop) - $50,000 per person; S100.000 more than one person; $10,000 Property Destruction; 550.000 and S 100,000 for loss of means of support. a OB. A bond of a surety company with minimum coverage as specified above in A- Or 0C. A certscatc from the Slate Treasurer that the licensee has deposited with the State, Trust Funds having a market value of S 100,000 in cash or securities. 0 Yes G,No During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? If YCS, attach a copy of the summons. Cbeck those items that cooly Transaction Type 0 New 0 Revoke/Cancel Circle one Suspend/Revokc/CamxBed 0 Transfer 0 Suspension From To Transfer of ownership from (Name and Address) 1 certify that ibis license was approved in an official meeting by the governing body of the city or county. City Clerk's Si attire Date IMPORTANT NOTICE All retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp is issued by the Bureau of Alcohol, Tobacco and Firearms. For Information call (612)290 -3496 PS 9011.94 Minnesota Department of Public Safety pt!ar LIQUOR CONTROL DIVISION 444 Cedar St., Suite 100 L, St. Paul, MN 55101-2156 \� Fay (612)297 -5259 IM (612)296 -6430 TTY (612)282 -6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No luau will be approved o re leased until the S20 Retailer ID Card fee h received by MN IJquor Control Workers Compensation Insurance Company Policy# LICENSEE'S SALES & USE TAX 11 # - I To apply for sales tax number, call 296 -6181 or 1- 800 -657 -3777 ISSUING AUTHORITY CITY OF HUTCHINSON COUNTY OF Licensee Name (Corporation, Partnership, Individual) DOB Trade Name or D13A L amp li g ht er Lamplighter Lounge II Business Address City Zip Code 1011 Hwy 15 S Hutchinson 55350 Liceuse Type (Chock one or both) License Period County 0 On Sale 0 Sunday 1 From To McLeod On Sale License Number On Sale Fee Sunday Licensc Number Sunday Fee Business Phone 320 -587 -1010 >f a partnership, stale the name and address of each ps rtner If a corporation. state the name and address of each officer. Partner /t7Scer Name (First, middle and lam) DOB Title Address er /Offi Name (First, middle and last) DOB Title Address {{ f1tC4J 7 / © 1 / l / 1 / So /}tl ? TLIVyw kGf -L Partner/ j Name (First, middle and last) DOB Title Address The Licensee must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) Check MA. Liquor Liability Insurance (Dram Shop) - S50,000 per person; S 100.000 more than one person; 510,000 Property Destruction; $50,000 and S 100,000 for loss of means of support. nr ❑B. A bond of a surety company with minimum coverage as specified above in A. W ❑C- A certificate from the Stale Treasurer that the licensee has deposited with the State, Trust Funds having a marker value of S 100,000 in cash or securities. ❑ Yes During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? ; 11-No // If es, attach a copy of the summons. Check those items that apply Circle one Transaction Type p New ❑ Revoke/Cancel Suspend/Revokc/Canoefled 0 Transfer ❑ Suspensuon From To Transfer of ownership from (Name and Address) I certify that this license was approved in an official meeting by the governing body of the city or county. W ry Clerk's Signature Date IMPORTANT NOTICE All retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp is issued by the Bureau of Alcohol, Tobacco and Firearms. For information call (612)290 -3496 PS 9011-94 Minnesota Department of Public Safety LIQUOR CONTROL DIVISIONyyr ` 444 Cedar St., Suite 100 L, St. Paul, MN 55101 -2156 \� ' w" Fax (612)297 -5259 (612)296 -6430 TTY (612)282 -6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No license w ill be approved or released until the S20 Retailer ID Card fee h received by MN Liquor Control Workers Compensation Insurance Company A) 0{ {Yyl C t k I h5. ` Policy# W L 0 104:10 z - D 0 LICENSEE'S SALES & USE TAX ID # (JS - 7 To apply for sales tax number, call 296-66181 or 1- 8001657 -3777 ISSUING AUTHORITY CITY OF BUTCRINSON COUNTY OF Licensee Name (Corporation, Partnership, Individual) DOB Trade Name or DBA Main Street Sports Inc. Main Street Sports Bar Business Address City Zip Code 18 Main St N Hutchinson 55350 License Type (Chock one or both) License Period County ❑ On Sale IR Sunday From 12 -2 -97 To 3 -31 -98 McLeod On Sale License Number On Sale Fee Sunday License N,smber Sunday Foe Business Phone 20- 234 -6161 If • p artnership, state the name and address of each artner If a corporation. state the name and address of each officer. Partner/Officer Name (First, middle and last) DOB Title F� �, T :Sze-l- 0/09 (D UiL' rt (Y' J�Uz�!„'� fBn /3rd Partner /Officer Name (}4st, middle and last) POB Title Address t Ra n C, NoSf � cS. �(iD (jWv1C✓ 715 /> Uu ' If a/- /h 4 v,L Pr Partner/Officer Name (First, middle and last) DOB Title Address The Licensee must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) O,ede me RA. Liquor Liability Insurance (Dram Shop) - $50,000 per person; S100.000 more than one person; 510,000 Property Destruclion; 550,000 and S 100,000 for loss of means of support. ar ❑B. . A bond of a surety company with minimum coverage as specified above in A. M ❑C. A certificate from the Stale Treasurer that the licensee has deposited with the State, Trust Funds having a market value of $1, 00,000 m cash or securities. ❑ Yes % No During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? If Yes, attach a copy of the summons. Check tho6e item that cooly Circle one Transaction Type lit New ❑ Revoke/Cancel Suspeod/Revokc/Cancelled ❑ Transfer ❑ Suspension From To Transfer of ownership from (Name and Address) 1 certify that this license was approved in an official meeting by the governing body of the city or county. City Clerk's Signature Date IMPORTANT NOTICE An retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp Is issued by the Bureau of Alcohol, Tobacco and Firearms. For Information call (612)290 -3496 PS 9011.94 Minnesota Department of Public Safety LIQUOR CONTROL DIVISION %liq,1 444 Cedar St.. Suite 100 L, Si- Paul, MN 55101 -2156 FL\ (612)297 - 5259 w" (612)296 -6430 TTY (612)282 -6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No license will be app or relea u t S 20 Retailer ID Card fee Is rccctved by MN Liquor Control Workers Compensation Insurance Company Policy# LICENSEE'S SALES A. USE TAX ID # To apply for sales tax number, call 296-66181 or 1- 800-657 -3777 ISSUIIVG AUTHORITY CITY OF HUTCHINSON COUNTY OF Lioensoe Namc (Corporatim Partnership, Individual) DOB Tradc Name or DBA e.S W Q t -r kJ Crow River Properties/] Inc = :�t0r!iftfkz.... �IC1621QN �N� Business Address City Zip Code 1000 Hwy 7 W Hutchinson 55350 License Type (Chock one or both) License Period County 0 On Sale @ Sunday From To McLeod On Sale License Number On Sale Foe Sunday Lweusc Number I Sunday Foe Business Phone 320 -587 -6030 If a partnership, stale the name and address of wch pa einer If a corpo ration, state the name and address of each officer. Partner /Officer Name (First, middle and last) DOB Title Address 14K1 Ltil%dS.y ryl� 1, 4x A0DQf•Sa W 969 RoLL-tvq G 21,0 M SS 3 er /Officer Name (First, middle and last) DOB Title Address �S � I N C o ,, rJ q V Q, a-f 1 rn Sr- l;; Wp- RzfLOCK- 6�M1CH 1N.PegJ M+l SSa-SO Partner /Officer Name (First, muddle and last) DOB Title Address The Licensee must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) Me& one MA. Liquor Liability Insurance (Dram Shop) - 550,000 per person; S100.000 more than one person; S 10,000 Property Destruction; 550,000 and S 100,000 for loss of means of support. W OB. A bond of a surety company with minimum coverage as specified above in A. ar 0C- A certificate from the State Treasurer that the licensee has deposited with the State, Trust Funds having a market value of S 100,000 in cash or securities. ❑ Yes No During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? If yes, attach a copy of the summons. Check those items that aonly Circle one Transaction Type @ New 0 Revoke/Cancel Suspend/Revoke/Cancefled 0 Transfer 0 Saspetisien From To Transfer of ownership from (Name and Address) 1 certify that this license was approved in an official meeting by the governing body of the city or county. Clerk's Signaturc Date IMPORTANT NOTICE AU retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp is Issued by the Bureau of Alcohol, Tobacco and Firearms. For information call (612)290 -3496 PS 9011 -94 i Mmuesoa Department of Public Safety LIQUOR CONTROL DIVISION r 444 Cedar St.. Suite 100 L, St. Paul, MN 55101 -2156 � \� Fax (612)297 -5259 (612)296 -6430 TTY (612)282.6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No iieeuse w b e approved o released until the $20 Retailer ID Card fee Is received by MN Liquor Control Workers Compensation Insurance Company TRANSCONTINENTAL Policy# 901706- 08507068 LICENSEE'S SALES & USE TAX ID # To apply for sales lax number, call 296 -6181 or 1- 800657 -3777 ISSUING AUTHORITY CITY OF HUTCHINSON COUNTY OF Licensee Name (Corporation, Partnership, Individual) DOB Trade Name or DBA Am Leg 96 Hutchinson Legion Club Business Address City Zip Code 35 3rd Ave SE Hutchinson 55350 License Type (heck one or both) License Period County 0 On Sale ® Sunday From To McLeod On Sale License Number On Sale Fee Sunday License Number Sunday Foe Business Phone I 320 -587 -2665 If a p artnership, state the name and address of each artner If a corp oral state the name and address of each officer. Partner /Officer Name (First, middle and last) DOB Title Address WAYNE MICKA �COMMANDER 725 MAPLE ST. NE „ n HUTCHINSON MN 55350 Partner leer Name (First, middle and last) DOB Title Address 555 3rd AVE SW 1ST VICE SPENCER BEYTIEN �� OMMENDER HUTCHINSON MN 55350 Partner /Officer Name (First, middle and last) DOB Tilk Address FINANCE 13868 170th ST. Y OFFICER HUTCHINSON MN 55350 FRANK RUECK RT The Licensce must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) rh arc MA. liquor Liability Insurance (Dram Shop) - S50,000 per person; S100.000 more than one person; S10,000 Property Destruction; $50.000 and S 100.000 for loss of means of support. Q OB. - A bond of a surety company with minimum coverage as specified above in A. 0C. A certificate from the Slate Treasurer that the licensee has deposited with the State, Trust Funds having a market value of S 100,000 in casb or securities. O Yes 0 No During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? If yes, attach a copy of the summons. Chock thou items that sooty Transaction Type 61 New 0 Revoke/Cancel Circle o °e Suspend/Revoke/Cancelld 0 Transfer 0 Saspemon From To Transfer of ownership from (Name and Address) I certify that this license was approved in an official meeting by the governing body of the city or county. Cit Clerk's Sign ature note IMPORTANT NOTICE All retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp is Issued by the Bureau of Alcohol, Tobacco and Firearms. For information call (612)2903496 PS 9011 -94 j Minnesota Department of Public Safety p LIQUOR CONTROL DCVISION, • \ 444 Cedar St.. Suite 100 L, St. Paul, MN 55101 -2156 iiy pT \�1 Fac (612)297 -5259 (612)296 -6430 TTY (612)282.6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No licen will be approved or released until the S20 Retailer ID Card fee Is received by MN liquor Control Workers Compensation Inarranoe Company Pohcyk LICENSEE'S SALES & USE TAX ID p To apply for sales tax number, call 296 -6181 or 1-800-657-3777 ISSUING AUTHORITY CITY OF HUTCHINSON COUNTY OF Liabsce Name (Corporation, Partnership, Individual) DOB Trade Name or PRA Crow River Country Club Inc. Crow River Bar & Restaurant Business Address City Zip Code P 0 Box 9 Hutchinson 55350 License Type (Chock one or both) License Period County 0 On Sale Q Sunday From To McLeod On Sale license Number On Sale Fee Sunday License Number Sunday Fee Business Phone 20 -587 -3070 Ua partnership, state the name and address of each p iat rtner If a corpo bn state the name and address of each officer. Parma /Officer Name (First, middle and last) DOB Title Address /W g t_� g ARK Tr RAY ERi�lCSonl �r1i�i� l)1A k Nut,- Arr, J Mt, MUSa cr /Officer Name (First, middle and last) DOB Title Address ell I �b ' 6R Jb) C-krg AQFFIt<y 1 -z -60 Ila&Aidsot)" PW 'in-sb Partner /Officer Name (First, middle and last) DOB Title Address y8 _ / /ot1G)E LSE J�U'4S�/17 1 - 70 yrE die S,nE /lufrh �snrl, /'7/✓ S"3So The Liceusec must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) �e� erne MA. Liquor Liability Insurance (Dram Shop) - S50,000 per person; S 100.000 more than one person; S 10,000 Property Destruction 550,000 and S 100,000 for loss of means of support. a OB. A bond ofa surety company with minimum coverage as spocified above in A. M OC. A certificate from the Stale Treasurer that the licensee has deposited with the Slate, Trust Funds having a market value of $100,000 in cash or securities. 0 Yes 14 NO During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? If yes, attach a copy of the summons. Check those items that apply Circle one Transaction Type 0 New 0 Revoke/Cancel Suspend/Revoke/Cancelled . 0 Transfer 0 Suspension From To Transfer of ownership from (Name and Address) I certify that this license was approved in an official meeting by the governing body of the city or county. JJW Clerk's Signature Date IMPORTANT NOTICE All retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp is issued by the Bureau of Alcohol, Tobacco and Firearms. For information call (612)290 -3496 PS 9011-94 Minnesota Department of Public Safety x°t, LIQUOR CONTROL DIVISION I � 444 Cedar St., Suite 100 L, St. Paul, MN 55101-2156 \M� Fax(612)297 -5259 sl (612)296 -6430 TTY (612)282 -6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No lic e n se w ill be approved or released until the S20 Retailer ID Card fee Is received by MN Liquor Control Workers Compensation Insurance Company H41 Wares Gran- e2vf';Oe4 RLSte Policy# 0 318-0o- /3Bfo' LICENSEES SALES 8c USE TAX ID # 1 2 6 To apply for sales tax number, call 296 -6181 or 1- 800 -657 -3777 ISSUIN AUTHORITY CITY OF 11MCHINSON COUNTY OF Licrasce Name (Corporation, Partnership. Individual) DOB Trade Name or DBA Hutchinson Elks Inc. 2427 Hutchinson E lks Lod2e Business Address City Zip Code 720 Hwy 7 E — P 0 Box 565 Hutchinson 55350 License Type (Chock one or both) License Period County O On Sale ® S ay From To 3136 McLeod On Sale license Number On Sale Foe Sunday License Number Sunday Foe Business Phone 1 9 � A': o 320- 587 -3116 I If • partnership, state the name and address of each DR rtner. If a corporation. state the name and address of each officer. Partner /Officer Name (First, middle and last) DOB Title Address Parmer /Officcr Name (First, middle and last) DOB Title Address is Partner /Officer Name (First, middle and last) DOB Title Address The Licensee must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) Me* au MA. Liquor Liability Insurance (Dram Shop) - S50,000 per person; S100.000 more thin one person; $10,000 Property Destruction; 550,000 and SI00,000 for loss of means of support. er OB. A bond of a surety company with minimum coverage as specified above in A. ff OC- A oertscatc from the State Treasurer that the licensee has deposited with the State, Trust Funds having a market value of $100,000 in cash or securities., O Yes (F No During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? If y cs, attach a copy of the summons. Check those items that apply Transaction Type R New O Revoke/Cancel Circle ooe Suspend/Revokr/Cancelled O Transfer O Suspension From To Transfer of ownership from (Name and Address) 1 certify that this license was approved in an official meeting by the governing body of the city or county. City Clerk's Signature Date IMPORTANT NOTICE All retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp is issued by the Bureau of Alcohol, Tobacco and Firearms. For information call (612)290 -3496 PS 9011 -94 Minnesota Department of Public Safety u yt fr LIQUOR CONTROL DIVISION ¢' 444 Cedar St.. Suite 100 L, St. Paul, MN 55101 -2156 Fav(612)297 -5259 (612)296 -6430 TTY (612)282 -6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No license will be approved or released until the $20 Retailer ID Card fee is received by MN liquor Control W Workers Compensation Insurance Company S�fiL //L ...�i' Lit • Policy# - N!,(L/.; 7/ DO ?J LICENSEE'S SALES A. USE TAX ID p To apply for sales tax number, call 296.6181 or 1- 800 -657 -3777 ISSUING AUTHORITY CTTY OF HUTCHINSON COUNTY OF Licensee Name (Corporation, Partnership, Individual) DOB Trade Name or DBA VFW 906 Charles McL auRblin Post Business Address City Zip Code 247 1st Ave SE Hutchinson 55350 License Type (Check one or both) License Period County 0 On Sale ® Sunday From To McLeod On Sale license Number On Sak Fee Sunday License Number Sunday Fee Business Phone 3 20-587-9929 If a partnership, state the name and address of each P2 rtner- If a corporation, state the name and address of each officer. Partner /Officer Name (First, middle and last) DOB Title Address � O9� f s V - G6e� /u TEws & wiz < W ar/Offi Name (First, middle and last) DOB Title Address jy -V- Partner/Officer Name (First, middle and last) DOB Title Address The Licensee must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) Check me 13A. Liquor Liability Insurance (Dram Shop) - $50,000 per person; S100.000 more than one person; S 10,000 Property Destruction; $50,000 and S100,000 for loss of means of support. er OB. A bond of a surety company with minimum coverage as specified above in A. Q 0C. A certificate from the State Treasurer that the licensee has deposited with the State, Trust Funds having a market value of $100,000 in cash or securities. 0 Yes 0 No During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? If yes, ansch a copy of the summons. Check those items that cooly Circle one Transaction Type ® New 0 Revoke/Cancel Suspend/Revoke/CanceBed 0 Transfer 0 Suspension From To Transfer of ownership from (Name and Address) 1 certify that this license was approved in an official meeting by the governing body of the city or county. Clerk's Signature Date IMPORTANT NOTICE An retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp is issued by the Bureau of Alcohol, Tobacco and Firearms. For information call (612)290 -3496 PS 9011 -94 Minnesota Department of Public Safety a LIQUOR CONTROL DIVISION s \ 444 Cedar St., Suite 100 L, SI. Paul, MN 55101 -2156 � FL\ (612)297 -5259 (612)296 -6430 TTY (612)282 -6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No license wM be app or released until the S20 Retailer ID Card fee is received by MN Liquor Control Workers Compensation Insurance Compan in S u Ee, Ate . c � N ;J Poucyw n 9 7 G,' O l LICENSEE'S SALES &USE TAX ID N To apply for sales tax number, call 296-6181 or 1- 800-657.3777 ISSUING AUTHORITY CITY OF RUTCHIASON COUNTY OF Licensee Name (Corporation, Partnership, Individual) DOB Tradc Name or DBA Durwood W Lam recht Bavaria_ Ha Business Address City Zip Code 36 Main St N Hutchinson 55350 License Type (Chock one or both) License Period County ❑ On Sale ® Sunday From To McLeod On Sale License Number On Sale Fee Sunday License Number Sundry Foe Business Phone I 320 -587 -4560 If a partnership, state the name and address of each Dit ner, If a corporation. state the name and address of each officer. Partner/Officer Name (First, middle and last) DOB Title Address Partner /Officer Name (First, middle and Iasi) DOB Titic Address is Partner/Officer Name (First, middle and last) DOB Title Address The Licensee must have one of the following: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) a,ea one MA. Liquor Liability Insurance (Dram Shop) - S50,000 per person; S 100.000 more than one person S10,000 Property Destruction; 550,000 and 5100,000 for loss of means of support. M ❑B. A bond of a surety company with minimum coverage as specified above in A. ❑C. A certificate from the State Treasurer that the licensee has deposited with the State, Trust Funds having a market value of $100,000 in cash or securities. ❑ Yes (( No During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? If es, attach a copy of the summons. Check those items that apply Transaction Type &New ❑ Revoke/Cancel Circle one Suspend/Revoke/Canoelled ❑ Transfer ❑ Suspension From To Transfer of ownership from (Name and Address) I certify that this license was approved in an official meeting by the governing body of the city or county. City Clerk's Signature Date IMPORTANT NOTICE All retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp is issued by the Bureau of Alcohol, Tobacco and Firearms. For information call (612)290 -3496 PS 9011-94 • restriction shall not be deemed to prevent or prohibit any sale of health and beauty aid items which are customarily sold from other types of retail stores, nor shall it be deemed to prevent Hutchinson's Site from being leased, occupied or used for the sale of miscellaneous items similar to those which may be sold by Shopko. This restriction may be waived solely by Shopko in writing by an instrument recorded in the Office of the Register of Deeds for McLeod County, Minnesota. 6.03. Parking Requirements It is agreed that there shall be maintained on the Shopko Site at least 391 parking spaces (inclusive of parking spaces, if any, within the seasonal lawn and garden area) unless condemnation makes maintenance of this number of parking spaces impossible at ground level with • the amount of then - existing development on the Shopko Site. It is agreed that a parking ratio of not less than 5.5 spaces per 1,000 square feet of Net Building Floor Area will be maintained on Hutchinson's Site unless condemnation makes maintenance of this parking ratio of ground level parking impossible with the amount of then - existing development on Hutchinson's Site. 6.04. Outlot Restrictions It is agreed that the outlots shown on the Site Plan, Exhibit 11 shall be restricted in accordance with the following limitations: Building Height Building Ground Outlot Restriction Cover Restriction 1 20 feet plus up to 4,500 square feet 2 2 feet for HVAC only 4,500 square feet __ _ .._._ -•_ -- - - -- a -� _ - - 20 - 03/05/90.1 M_ Q • City of Hutchinson Wage Committee Policy DATE November 1997 3 pages This policy is in regards to the establishment of the annual market adjustment and the annual funds to be dedicated for performance pay by the City of Hutchinson. A. Wage Committee A wage committee consisting of two City Council members, two City directors, the City Administrator, the City Finance Director, the Human Resources Coordinator and two non- management employees shall be appointed annually. Appointments shall be by a joint effort of the Mayor and City Administrator. B. Purpose The purpose of the Wage Committee is to determine the annual wage increase amounts (annual market adjustment and the funds to be dedicated for performance pay) and the configuration of the annual wage adjustment and performance pay split ( % / %) to be incorporated into the annual budget process. • C. Time Lines: The Wage Committee shall adhere to the following time lines: 1. On or before May 31 of each year, the wage committee shall recommend to the City Administrator and City Directors the preliminary figures for the annual market adjustment and performance pay for consideration in the budget process. These figures shall include the annualized costs for recommended wage adjustments. 2. On or before July 31 of each year, the wage committee shall make their final recommendation to the City Administrator and City Directors regarding the figures for the annual market adjustment and performance pay for consideration in the subsequent year budget process. D. Market Adjustment Any annual market adjustment on January 1 of any year shall be separate and apart from the individual performance increases granted and in effect on anniversary dates. In determining a recommendation for an annual market adjustment, the wage committee shall consider, at least the following information: • 0 of 3) 1. U.S. and Minneapolis /St. Paul consumer priced index changes (CPIU & CPIW) • 2. Social Security calculation of cost of living increase 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints E. Determination of Compensation Costs When considering the recommendation for wage adjustments, the wage committee shall consider the following when determining the compensation costs: 1. Wages - regular employees (permanent full time and permanent part time) 2. Overtime pay 3. Vacation pay 4. Sick pay 5. Holiday pay 6. PERA employer contributions 7. Workers compensation insurance, deductible and managed care S. Unemployment insurance 9. FICA 10. Medicare 11. Employee insurance benefits • 12. ICMA contribution 13. Fire relief contributions 14. The reasonableness, as perceived by the City Council and the taxpayers, of the amount of funds to be dedicated to wage increases. Those compensation costs that are not to be included in the consideration are as follows: 1. Probationary Increases - The normal beginning rate or a new employee will be the minimum rate on the pay plan. After satisfactory completion of twelve months probation, up to a five percent increase will be normally granted, with the exception that such increase may be granted midway through the probationary period (at six months) wit the approval of the City Administrator. 2. Promotional Increases - Every promotional increase is subject to the twelve month probationary period and the policy for probationary increases. (Note: state law requires police department employees other than officers have a six month probation.) 3. Reclassification Increases - Any increase granted to an employee as a result of an existing position being reclassified to a higher grade. (2 of 3) • 4. Seasonal/Temporary Employee Wages - These employees work fewer than • 12 months in a year, with employment planned to terminate at the end of a specific season or project. Employment may be just a few hours per week or up to 40 hours per week (plus overtime) during the term of employment. No benefits are earned by these employees since they are "laid off" at the end of their season. The employment costs for these employees are line items in the departmental budgets. Determination of Performance Pay funds 1. The Wage Committee, when determining performance pay funds, shall consider the typical performance rating distribution for the City of Hutchinson employees. 2. Performance pay shall be based on a quantifiable measurement of employee performance, the standards of which shall be recommended by the wage committee, endorsed by the City Council, implemented by the directors, and administered by Human Resources. 3. At no time shall performance pay exceed the available funds. It shall be the responsibility of the directors, with assistance from Human Resources, to track performance pay granted. All employees, regardless of anniversary date, shall treated consistently in regards to eligibility for and the granting of • performance pay. 4. Any funds dedicated to performance pay that remain after a director has granted performance increases to eligible employees may be dispersed to other departments and/or employees at the discretion of the City Administrator. (3 of 3) 40 City of Hutchinson Annual Wage Adjustment Policy November 1997 RESOLUTION NO. RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 1998 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. When a new position is created for which no appropriate description exists or when the duties of • an existing position are sufficiently changed so that no appropriate description exists, the City Council after recommendation of the Human Resources Coordinator shall cause an appropriate job description- specification to be written for said position. I. • :_► As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Human Resources Coordinator and necessary adjustments recommended to the City Council. I 1 • ' • ► Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. Elements of the Plan. The Compensation Plan shall consist of. Each numbered pay grade in the basic table consists of a minimum (Level 0 - 80 %) rate, a • maximum (Level 8 - 120 %) rate, and a midpoint (Level 4 - 100 %) rate, in addition to intermediate levels, shown on page 7. (1 of 7) b. A Position Classification Assiprmtent Table for Employees. The assignment table shall assign all of the various positions in the Position • Classification Plan to the appropriate pay grade, shown on page 7. The City Council reserves the right to modify any or all of the pay grades or position classification assignments as set forth in said plan at any time. ►.� .n_. ��.. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minim rate. After satisfactory completion of twelve months probation, up to a five percent increase will normally be granted, with the exception that such increase may be granted midway through the probationary period (at six months) with the approval of the City Administrator. Thereafter, consideration for performance increases will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based upon (a) a performance review and recommendation from the department head, reflecting job performance over the preceding twelve months, and (b) consideration of equity among departments. Consideration for market adjustment for all pay grades will be made each • January 1. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, up to a five percent increase will normally be granted, with the exception that such increase may be granted midway through the probationary period (at six months) with the approval of the City Administrator. Thereafter, consideration for performance increases will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based upon (a) a performance review and recommendation from the City Administrator or department head, reflecting job performance over the preceding twelve months and (b) consideration of equity among departments. The Council will determine any performance increase for the City Administrator. Consideration for market adjustment for all pay grades will be made each January 1. C. Police Civil Service Employees, In Police Civil Service positions, the established starting rate for patrol officers shall be Grade X, Level 2, followed by a probationary period of one year. After completion of • (2 of 7) probation, an increase to Level 3 shall be granted. Likewise, an increase to Level 4 shall • be granted after completion of two years employment, to Level 5 after three years employment and to Level 6 after four years employment. Thereafter, consideration for performance increases will be given annually each individual anniversary date, reflecting job performance according to specific criteria over the preceding 12 months. Administrative licensed police department personnel shall be subject to periodic review by the Chief of Police, and any recommendation for performance adjustment made to the City Administrator. Police department office, dispatch and school liaison personnel shall be hourly and under the performance pay adjustment requirements. Consideration for market adjustment for all pay grades will be made each January 1. d. Market Adjustments. Any market adjustment on January 1 of any year shall be separate and apart from the individual anniversary increases. In determining a recommendation for an annual market adjustment, the wage committee shall consider, at least the following information: 1. U.S. and Minneapolis /St. Paul consumer priced index changes (CPIU & CPM 2. Social Security calculation of cost of living increase 3. Unemployment rate • 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints Other Provisions. a. Personnel Evaluations Reasonable efforts will be made to conduct personnel evaluations prior to the employee's anniversary date. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator. All evaluations will be forwarded to Human Resources for filing in the employee files. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: • (3 of 7) 5 - Outstanding - Performance is exceptional in all areas and is recognizable as being far superior to others. • 4 - Very Good - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. 3 - Good - Competent and dependable level of performance. Meets performance standards of the job. 2 - Improvement Needed - performance is deficient in certain area. Improvement is necessary. 1 - Unsatisfactory - Results are generally unacceptable and require immediate improvement. Results. The results of the employee's evaluation will normally have the following effect on his/her salary. 5 - An overall rating of 5 will normally make the employee eligible for maximum performance pay and any scheduled wage adjustment. 4 - An overall rating of 4 will normally make the employee eligible for performance pay and any scheduled wage adjustment. 3 - An overall rating of 3 will normally make the employee eligible for any scheduled wage adjustment. 2 - An overall rating of 2 will normally make the employee ineligible for any scheduled wage adjustment. No merit/performance increase should be granted to individuals with this rating. 1 - An overall rating of 1 will normally make the employee ineligible for any scheduled wage adjustment. No merit/performance increase should be granted to individuals with • this rating. b. Performance Pay Adjustingnts There shall be no limit on the maximum performance increase that may be granted to an employee achieving a rating of 4 or 5. No performance increases shall be granted to employees who achieve less than a 4 rating. Increases shall be recommended by the supervisor and must be approved by the City Administrator. C. Disciplinary Action For employees in any class, an additional consequence of disciplinary action more severe than level a/oral reprimand, as defined in the city personnel policy, will be the permanent loss of the January 1 market adjustment in the calendar year following such disciplinary action. This will occur unless the director in charge and the city administrator decide otherwise. d. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. e. Determination of Performance Pay Funds The Wage Committee, when determining performance pay funds, shall consider the • (4 of 7) typical performance rating distribution for the City of Hutchinson employees. • Performance pay shall be based on a quantifiable measurement of employee performance, the standards of which shall be recommended by the wage committee, endorsed by the City Council, implemented by the directors, and administered by Human Resources. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Human Resources Coordinator. E • (5 of 7) GRADE TITLE GRADE TIT • I Liq Store Clerk C(PT) X Senior WWater Plant Operator Park Maintenance Supervisor II Custodial Worker, WWater/ Police Patrol Officer Fire/Street(PT) Recreation Specialist H/SAL III Transit Dispatcher(PT) Senior Program Supervisor(PT) XI Water Systems Supervisor Liq Store Clerk B(PT) Street Maintenance Supervisor Police /School Liaison IV Receptionist- City Intervention Officer Center/Park &Rec(PT) Building Inspector Motor Vehicle Clerk (PT) G /SAL Asst Recreation Director(PT) Custodian- Police/Library(PT) Human Resources/Transit Coord Building Dept Secretary Forester Acctg. Data Entry Technician Motor Vehicle Deputy Registrar Custodian/Courier PRCE Coordinator Custodian/Data Entry F /SAL Assistant to City Engineer V Bus Driver Information Services Coord. Custodian/Boiler Operator Rec Facilities/Operations Mgr Liquor Store Clerk A Liquor Store Manager Park Maintenance, General Fire Marshal(PT) XH Police Investigator VI Accounting Specialist(PT) Police Sergeant • Water Account Technician Public Works Specialist (PT) E2 /SAL Police Lieutenant Assistant Public Works Director VII Administrative Secy, Police Secretary, Parks/Rec /Com Ed E/SAL - Secretary, Planning Commission Police Dispatcher(FIYPT) D /SAL D r Plan/Zon/Bldg Enforcement Police Officer(PT) Dir W/WWater Operations VIII Secretary/Engineer C /SAL Director of Finance Personnel/Insurance Tech Chief of Police Administrative Secretary Director Parks/Rec /Com Ed Finance Technician W /WWater Maint Technician B /SAL Director Engineering Police Dispatch Supervisor A/SAL City Administrator IX Laboratory Technician Water Plant Operator Wastewater Plant Operator Senior WWater Maint Tech Cemetery Supervisor Engineering Tech H GIS Technician • Equipment Mechanic Park/Arena Maint Operator Street Equipment Operator (6 of 7) I/SAL Community Services Coord(PT) 0 1998 Pay Plan to be inserted upon adoption. 0 This Resolution authorizes staff to change 1997 budget appropriations to reflect rate changes. Adopted by the City Council this day of 1997 (This Replaces Resolution No. 10806 ) Marlin Torgerson, Mayor ATTEST: • Gary D. Plotz, City Administrator (7 of 7) STATE OF MINNESOTA • DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT BUSINESS AND COMMUNITY DEVELOPMENT DIVISION Small Cities Development Program Grant Agreement FLOD -97- 0089- W -FY97 This Agreement is made on April 8, 1997 between the State of Minnesota acting through the Department of Trade and Economic Development (hereinafter the Grantor) and the City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350 -2522 (hereinafter the Grantee). The State's authorized agent and contact person responsible for administration of this contract is John Cosgrove (or successor) of the Business and Community Development Division, of the Department of Trade and Economic Development. The Grantor has been allocated funds by the United States Department of Housing and Urban Development under the Community Development Block Grant Program and is authorized to administer the funds pursuant to Minnesota Statutes 116J.401(2). The Grantee has made application to the Grantor for a portion of the allocation for the purpose of conducting the project entitled Hutchinson Flood Recovery in the manner described in Grantee's "APPLICATION," which is incorporated into this agreement by reference. *In consideration of mutual promises set forth below, the parties agree as follows: The Grantor shall grant to the Grantee the total sum of SIX HUNDRED FIVE THOUSAND AND 00 /100 DOLLARS ($605,000), which shall be federal funds appropriated to the State of Minnesota under the Community Development Block Grant Program. The Grantee shall perform the activities that are proposed in the application and further are specified under special conditions during the period from April 8, 1997 through October 31, 2000, in accordance with all appficable provisions of Title 1 of the Housing and Community Development Act of 1974, as amended, its implementing regulations particularly federal statutes identified in Title 24 of the Code of Federal Regulations, Part 570, "Implementation Manual" provided by Grantor and all other applicable state and federal laws. Grantee agrees to complete the project in accordance with the approved budget and within the time frames specified in the application and agreement. Any material change in the scope of the project, the budget or the completion date must be approved in writing by the Grantor. Funds made available pursuant to this agreement shall be used only for expenses incurred in performing and accomplishing such purposes and activities during the grant period described above. Notwithstanding all other provisions of this agreement, it is understood that any reduction or termination of Housing and Urban Development funds provided to the Grantor may result in a like reduction to the Grantee. Where provisions of the Grantee's application are inconsistent with other provisions of this agreement, the other provisions of this agreement shall take precedence over the provisions of the application. • ,� -74 \ G.FNFRAI. CONDITIONS Aern� For all expenditures of funds made pursuant to this agreement, Grantee shall keep financial records, includiro invoices, contracts, receipts, vouchers, and other documents sufficient to evidence in proper detail the nature and propriety of the expenditure. Accounting methods shall be in accordance with the Common Rule, Uniform Administrative - Requirements for Grants and Cooperative Agreements to State and Local Governments, published in the Federal Register on March 11, 1988, Volume 53, Number 48. Reporting. Grantee shall submit reports to Grantor in accordance with the reporting requirements set forth in Minnesota Rule 4300.3200. Grantee shall use the forms found in the Implementation Manual provided by the Grantor. PtymentlD Srt,erinle Grantor shall disburse funds to the Grantee pursuant to this agreement, based upon a payment request submitted by the Grantee and reviewed and approved by the Grantor. Payment requesm shall be reviewed and processed on a weekly basis. The amount of grant funds requested by the Grantee must be equal to the amount of unpaid obligations minus any program income in the Grantee's possession at the time the payment request is submitted to the Grantor. Prnviqinn fnr Cnntmrts and Snhrnntrarrs Grantee shall include in any contract or subcontract, in addition to the provisions to define a sound and complete agreement, such provisions as to assure contractor and subcontractor compliance with applicable state and federal laws. Affirmative Artinn A municipality that receives State money for any reason is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the disabled and submit the plan to the Commissioner of Human Rights. Antitrngt The Grantee hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and /or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws o the United States and the antitrust laws of the State of Minnesota. Terminatinn If the Grantor finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled, the Grantor may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. Audit and Inspection The Grantee shall comply with the requirements of the Single Audit Act Amendments of 1996 (P.L. 104 -156). Accounts and records related to the funds provided under this agreement shall be accessible to authorized representatives of the Grantor for purposes of examination and audit. In addition, Grantee will give the U.S. General Accounting Office, the U.S. Department of Housing and Urban Development, State of Minnesota, Department of Trade and Economic Development, the Legislative Auditor, and State Auditor's Office, through any authorized representatives, access to and the right to examine all records, books, papers, and documents related to the grant. Amendments Any amendment to this agreement shall be in writing, and shall be executed by either the same persons who executed the original agreement, their successors in office, or by those persons authorized by the Grantee through a formal resolution of its governing body. 2 • Othrr Prnvicinnc The Grantee shall comply with the Minnesota Government Data Practices Act, Chapter 13 and the • Conflict of Interest provisions of Minnesota Statutes Sections 471.87 -471.88. Cnrrrcznng And Aecigner_c This agreement shall be binding upon any successors or assignees of the parties. LJ 0 3 Grant Number: FLOD- 97- M9- W -FY97 Project Title: Hutchinson Flood Recovery • SPFCIAl. t ONDMONS 1. The following activities, goals, and budget costs were approved from the application during the review process. Modifications must be approved in writing by the Grantor: Federal/013 Activity Title SCDP Other Gnats Funds Funds UCDN /1 Acquisition, S.F. Houses 15 $392,000 $392,000 $ 784,000 Acquisition Admin. 8,000 8,Ooo 16,000 UCDN /1 Acquisition, Commercial 3 196,000 196,000 392,000 Acquisition Admin. 4,000 4,000 8,000 /13 General Admin. 5, x, i 0 000 TOTAL $605,000 $605,000 $1 2. Grantee must maintain files documenting how each activity funded (except general administration), in whole or in part, with SCDP funds, meets one of the three federal objectives. The documentation must be as complete as possible and must be readily available to the Grantor throughout the life of the project. 3. The Grantee must maintain documentation that shows that professional services were procured in accordance with "The Common Rule." Professional services not procured in this manner are grant ineligible. 4. Services obtained from units of government such as HRA, RDC, or nonprofit organizations do not have to be procured by competitive negotiation, but contracts for these services must only be on a cost - reimbursement basis, accounted for in accordance with "The Common Rule." 5. Exemption to incur administrative costs for this grant under the National Environmental Policy Act of 1969 is hereby given. All other activities will require an environmental assessment as well as clearance of other conditions as dictated by specific activities of this grant. 6. The Grantee must comply with Minnesota Statutes, Section 290.9705 by either: A. Depositing with the State, eight percent of every payment made to non- Minnesota construction contractors, where the contract exceeds $100,000; or B. Receiving a waiver from this requirement from the Minnesota Department of Revenue. The Grantee must not use SCDP funds to pay any person for influencing or attempting to influence an officer or employee of a federal agency, a member of Congress, an officer or employee of Congress, or any employee of a member of Congress in connection with the awarding of any federal contract, the making of a federal grant, the making of a federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. If the Grantee uses non - federal funds to conduct any of the aforementioned activities, the Grantee must complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying." Further the Grantee must include the 4 • language of this provision in all contracts and subcontracts and all contractors and subcontractors must comply • accordingly. Grantee must include Executive Order 11246 (Standard Federal Equal Employment Opportunity Construction Contract Specifications) in all direct Grantee bidding documents and contract documents for which construction costs exceed $10,000. Permanent easements of land required for the proposed public facilities improvement must be acquired in conformance with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (49 CFR 24). Budget modification, if necessary to achieve compliance, must be approved in writing by the Grantor. 10. Unless otherwise approved in writing by Grantor, use of SCDP funds to purchase real property is limited to the value established by appraisal(s) conducted in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. 11. Reuse of real property acquired through SCDP funds must be approved by Grantor. 12. No public facilities activity funded in whole or in part with grant funds may be financed through assessments without Grantor approval. 13. The Grantee must provide a drug -free workplace by notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the Grantee's workplace and specifying actions that will be taken against employees for violation of such prohibition. The Grantee must also establish a drug -free workplace awareness program to inform employees about the dangers of drug abuse, the availability of • drug counseling and penalties for violations of the drug -free workplace policy. 14. The Grantee must adopt and enforce a policy to prohibit the use of excessive force by law enforcement agencies within its judisdiction against any individual engaged innonviolent civil rights demonstrations (P.L. 101 -144, Section 519). 15. The Grantee must adopt, make public and certify that it is following a "residential antidisplacement and relocation assistance plan" in accordance with Section 104(d) of the Housing and Community Development Act of 1974, as amended, including a displacement minimization policy. 16. Grantee mast submit the Community Profile, the Grantee Summary Information Sheet (GSIS), HUD Form 2880 (Disclosure) and a Fair Housing Plan prior to undertaking grant activities. 17. The Grantee must submit a copy of the administrative contract between the Grantee and implementing agency for general administration. mntmctl2pthutc.mn 0 5 The Grantor and Grantee acknowledge their assent to this agreement and agree to be bound by its terms through their signatures entered below. • GRANTF.F. We have read and we agree to all of the above provisions of this agreement. WATF OF MTNNF.SnTA by and through the Department of Trade and Economic Development By The Honorable Merlin Torgeraon Title Mayor City of Autrhirncnn Date By Tide Date APPRnVFD AS TO FORM AND FXF.rilTinN Attorney General's Office By Title Date contract/2pfnutc. con M Date Department of Trade and Economic Development 0 Date Encumbered [Individual signing certifies that funds have been • encumbered as required by Minnesota Statute 16A.] 6 • • STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES FLOOD HAZARD MITIGATION GRANT AGREEMENT THIS AGREEMENT is entered into by the State of Minnesota, acting by and through the Commissioner of Natural Resources, hereinafter referred to as the "State ", and the City of Hutchinson, hereinafter referred to as the "City ". WTTNESSETH: WHEREAS, the City was devastated by floods along the South Fork of the Crow River during the spring of 1997; and WHEREAS, there was severe damage to 10+ structures in the City; and WHEREAS, the City, will have to establish and implement a process to determine which structures can be rebuilt and which substantially damaged structures in the 100 -year floodplain can no longer be occupied; and WHEREAS, the State is authorized by M.S. 103F.161, to provide cost share grant assistance for flood damage reduction activities; and WHEREAS, the State has determined that the post -flood situation is sufficiently severe that the City • should receive priority consideration for flood damage reduction grant assistance; NOW THEREFORE, it is agreed by and between the parties hereto: L WORK The City shall be responsible for acquisition of as many structures as funding allows of the flood prone properties listed by parcel number in Attachment "A ", a copy of which is hereby made a part of this Grant Agreement. Once acquired the City shall remove substandard structures, disconnect utilities, and restore topsoil and landscaping. All demolition material is to be disposed of in compliance with federal, state and local standards. Properties acquired by the City that are located in the floodplain shall remain in public ownership and shall have deed restrictions recorded with the County Recorder to prevent the construction of buildings on the properties. The City of Hutchinson shall arrange for a tour of the project area prior to the release of the final 10% of the funds. The City shall apply to FEMA for "public assistance" dollars to pay for the demolition costs associated with site restoration of all properties acquired herein. H. GRANT The State shall pay to the City 50% of the project costs up to $600,000.00, whichever is less, for the acquisition costs authorized herein. Three Hundred Thousand dollars of this grant will be made available to the City upon the execution of this Grant Agreement. The State share cannot exceed the City share of project costs. In -kind services can be used to demonstrate the • e:hmclim.o doj.21oo197 City share of costs provided that proper documentation of time and expenses are provided. • Payments to the City by the State will be made as invoices are submitted by the City evidencing payment made for expenses incurred. Invoices should be submitted which document the Federal and Non - Federal project costs to demonstrate both the state and local share of project costs. Ten (10) percent of the grant amount shall be reserved for the final payment which will be made after the Work has been completed and if costs and Work for which invoices are submitted are satisfactory to the Commissioner of Natural Resources. All billings shall be sent to David Johnson, Hydrologist, DNR Waters, 500 Lafayette Road, St. Paul, MN 55155 -4032 for approval and processing. III. SPECIAL PROVISIONS A PROCUREMENT The City shall follow all applicable laws in the procurement of goods and services for the Work performed under this Agreement. B. NONDISCRIMINATION 1. The City and its agents and contractors in the performance under this Agreement shall not engage in any discriminatory employment practices and shall in all respects comply with Minnesota Statute, Chapter 363, Section 181.59 (1988) and all applicable rules and subsequent amendments thereto. Minnesota Statute Section 181.59 provides: Every contract for or on behalf of the State of Minnesota, or any City, for materials, supplies or construction shall contain provisions by which the City or contractor agrees: • (a) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier or vendor shall, by reason of race, creed or color discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (b) That no contractor, material supplier or vendor shall, in any manner, discriminate against, intimidate or prevent the employment of any person or persons identified by clause (1) of this section from the performance of work under any contract on account of race, creed or color; (c) That a violation of Minnesota Statutes 181.59 is a misdemeanor; (d) That this Agreement may be canceled or terminated by the State or City or any other person authorized to grant the contracts for employment, and all money due, or to become due hereunder may be forfeited for violation of the terms or conditions of this Agreement or contract made pursuant thereto. 2. Use of Project Facilities The City and its agents and contractors in the operation of the project shall not deny any person the full and equal enjoyment of its services, facilities and accommodations because of race, color, creed, religion, disability, national origin or seat, and shall comply in all other respects with Minnesota Statute Section 363.03 (1988) and all applicable rules and subsequent amendments thereto. • e hutohom .doj21oct97 . C. PREVAILING WAGES L To the extent that the Work assisted in this Agreement constitutes a "project' within the meaning of Minnesota Statute 177.42, Subd. 2 (1988), the prevailing wage provisions of Minnesota Statutes 177.41- 177.43 (1988) shall apply. Therefore, the City agrees to include in any contract it may enter into for work qualifying as a project, which is funded in whole or part by this grant, the following terms required by Minnesota Statute 177.43, Subd. 1.: (a) No laborer or mechanic employed directly on the project work site by the contractor or any subcontractor, agent or other person doing or contracting to do all or a part of the work of the project, is permitted or required to work more hours than the prevailing hours of labor unless paid for all hours in excess of the prevailing hours at a rate of at least 1 -1/2 times the hourly basic rate of pay; and (b) A laborer or mechanic may not be paid a lesser rate of wages than the prevailing wage rate in the same or most similar trade or occupation in the area. 2. Minnesota Statutes 177.41- 177.43 do not apply to wage rates and hours of employment of laborers or mechanics who process or manufacture materials or products or to the delivery of materials or products by or for commercial establishments which have a fixed place of business from which they regularly supply processed or manufactured materials or products. 3. Minnesota Statutes 177.41 - 177.43 do apply to laborers or mechanics who deliver mineral aggregate such as sand, gravel or stone which is incorporated into the work under the contract by depositing the material substantially in place, directly or through spreaders, from the transporting vehicle. 4. The City agrees to conform with the provisions of Minnesota Statute 177.43, Subd 3, which requires that any contract for a project which is fimded in whole or part by this grant must specifically state the prevailing hours of labor and hourly basic rates of pay. 5. The City shall obtain the proper rate from the Department of Labor and Industry. If necessary, the City or its contractor shall assist in obtaining decisions on missing or incorrect rates. If the Department of Labor and Industry has not promulgated a wage rate for a particular trade, the contractor is nevertheless responsible for paying the prevailing wage rate of the trade in question. 6. Minnesota Statute 177.43, Subd. 5, provides that if a contractor, subcontractor or agent pays any laborer, worker or mechanic employed directly on the project site a lesser wage for work done under the contract than the prevailing wage rate is guilty of a misdemeanor. Each day that the violation continues is a separate offense. Each agent or subcontractor shall furnish to the contractor and City evidence of compliance with Minnesota Statute 177.43. 7. Nothing m this Agreement shall be construed as prohibiting the contractor or subcontractor from paying the negotiated wage rate provided it is higher than the prevailing wage rate. 8. Minnesota Statutes 177.41- 177.43 do not apply to this Agreement or work performed • e: hmalrnen..&j.21mr97 3 pursuant thereto under which: 0 (a) the estimated total cost of completing the project is less than $2,500 and only one trade or occupation is required to complete it, or (b) the estimated total cost of completing the project is less than $25,000 and more than one trade or occupation is required to complete it. 9. The City understands that the Department of Labor and Industry enforces Minnesota Statute 177.43. The Department may demand the City and its contractors and subcontractors to furnish to the Department copies of any and all payrolls and all records relating to wages paid laborers or mechanics on work to which Minnesota Statutes 177.41 - 177.44 apply. D. ACCOUNTING AND AUDIT The City shall maintain books, records, documents and other evidence pertaining to the costs and expense of implementing the Agreement to the extent, and in such detail, and will accurately reflect all net costs, direct and indirect, of labor, materials, equipment, supplies, services and other costs and expenses of whatever nature. The City shall use generally accepted accounting principles. All records shall be retained for six years after submission of the planning work provided for in this Agreement to the State. The Commissioner, his representative or the legislative auditor shall have the right to examine books, records, documents and other evidence, and accounting procedures and practices, sufficient to reflect properly all direct and indirect costs. The City shall make available at the office at all reasonable times and before and during the period of records retention proper facilities for such examination and audit. 0 E. INDEMNIFY AND HOLD HARMLE The City agrees to indemnify and save and hold the State, its agents and employees harmless from any and all claims or causes of action arising from performance of the Agreement by the City, its agents, contractors or employees. This clause shall not be construed to bar any legal remedies the City may have for the State's failure to fulfill its obligations pursuant to this Agreement. F. ANTI -TRUST PROVISION The City hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this Agreement resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota IV. TERM This Agreement shall become effective when all signatures required have been obtained and when the funds have been encumbered, and shall continue in effect until the authorized work is completed or until June 30, 2000, whichever is earlier. This Agreement may be amended in writing from time to time by the mutual agreement of the State and the City. L wh, h .�m;.2i..m 11 V. TERMINATION The State may terminate this Agreement "with cause ". "With cause" shall mean that the City is not performing the Work in accordance with the terms of the Agreement or the Work is not being performed to the satisfaction of the State. If this Agreement is so terminated, the State shall only be liable to pay for 50% of the Work found acceptable. In the event of termination of this Agreement as heretofore provided, the City shall have seven ('n days prior written notice and if the Agreement is being terminated "with cause" the City shall have until the date of termination to show cause why the Agreement should not be terminated If it is determined by the State that the City's default was beyond its control or it was not otherwise in default, the Agreement shall not be terminated. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day first above written. CITY OF HUTCHINSON BY Mayor DATE:_ • BY: City Clerk DATE: DATE: As to form and execution by the ATTORNEY GENERAL IWA DATE: STATE AGENCY OR DEPARTMENT lm • o:nah�. ".&j.zma 7 5 a F- z w U <y F E-F Priority Status 1 • = Priorty High (voluntary = M r of 1 a Priority interest reoehred) 2 = Medlum 0 0 e PMPeaty Clearance Priorwas � rJ Residential Properties A �r Address any Type Condition Sabo PJ.D. H 118 d 129 Ontario Str. SE 1• RentaU4-oex subst. dwnepe voNs4ary 08- 118- 29-01-= 138 Ontario Str. SE 1• Rental subs!. damage vohstary 08- 118 -29- 01-0210 421 -1st Ave. S.W. 1• Homestead RdML damaga vot ntary 06- 118 -29- 02-0080 0 830 8 846 2nd Ave. SW 1 Res Mkkq l x subs!. damage Voluntary 06- 118.29.01 -0190 605 d 607 3rd. Ave. SE 1 RertolMupieu subsL damage voluMary 08. 118. 29-014)230 u 103 Erie Str. SE 1 Homestead subst damage vol utary 08. 118.29. 02-0410 118 Erie Str. SE 1 Homestead subs!. damage 06- 116.29. 02-0270 m 128 Erie SW. SE 1 Homestead not subsd dam. volu tary 08- 118.29-02-0260 118 Huron Str. SE 1 Re" subst. dedWe 06-116. 29-0240330 128 Huron Stn. SE 1 Homestead subst. damage voluntary 06-116-29-02 -0340 224 Huron Str. SE 1 Fion estead subs!. damage vdutary 08- 118 -29-01 -0250 338 Ontario Str. SE 1 Homestead subs!. damage 06-116-2948-0020 r; 548 tad Ave. SE 1 Homesteed subst damage voluntary 06- 118 - 29-02-0420 d 615 3rd Ave.SE 2 Homestead subs! damage 05. 116-29-0141230 218 Huron SE 2 Homestead not subst dam. 08 -116- 29-02 -0430 d m r commercial Properties o Address P.Nmky TYPE CoadOw Stabn P.I.O. 214818 Main SU. 1• Fahey Sales subs!. damage voluntary 31- 117 - 29- 14-0050 295 1st Ave. NE it Simonson Lumber mod. damage 31- 117 -29-15 -0320 205 Main Str. N. 1• Chamber of Commerce mod. damage 31 -117 -29-14 40080 Priority Status 1 • = Priorty High (voluntary = M r of 1 a Priority interest reoehred) 2 = Medlum 0 0 City of Hutchinson Resolution No. Resolution of Adoption of the Residential Acquisition Procedures Flood Related Grant Whereas, the City has been awarded a Flood Related Grant through a Small Cities Development Program, and Whereas, there are certain conditions that must be met before these funds can be appropriated, Be it Resolved: That the City of Hutchinson hereby adopts the "Residential Acquisition Procedures" as required by the Small Cities Development Flood Related Grant Program. Adopted this 25th day of November, 1997. Approved: C� Mayor City Clerk Date: Date: is p e, 0 ADMINISTRATIVE CONTRACT THIS CONTRACT is for administrative services and is between the City of Hutchinson, hereinafter referred to as the "City ", and the Mid- Minnesota Development Commission, hereinafter referred to as "MMDC ". Whereas, the City has received a grant for an Urgent Need Flood Related Small Cities Development Program Grant from the Department of Trade and Economic Development, State of Minnesota for the purpose of conducting the project entitled "Hutchinson Flood Related Clearance Project ", WITNESSETH; in consideration of the mutual covenants and agreements contained herein, the City and MMDC agree as follows: The length of this contract shall correspond to the length of the Grant Agreement (Grant Number FLOD -97- 0089- W -FY97) between the City of Hutchinson and the Department of Trade and Economic Development, State of Minnesota and shall commence as specified in the Grant Agreement. if there is no grant agreement this contract will be null and void. That as the Administering Agent for the grant, MMDC agrees to perform the tasks enumerated below in a manner which will meet or exceed the terms and conditions imposed upon the City for the Small Cities Development Program (SCDP) as required by administrative documents as • applicable. 1. Required Record Keeping & Preliminary Startup A. Establish a filing system which will provide a historic record of grant activities and will conform with the Minnesota Data Practices Act Major files shall include: 1. General Administration Files 2. General Compliance Files 3. Project Administration Files Subfiles shall be set up, maintained and comply with the guidelines and regulations set forth in the Minnesota SCDP Implementation Manual. B. Provide basic demographic information for the Community Profile. C. Maintain files documenting how the activity undertaken, in whole or in part with SCDP funds, (except general administration) meets the federal objective of urgent need for the SCDP. '� II. Preparation and Compliance of Environmental and Energy Standards A. Coordinate and conduct the Environmental Review Process following the guidance as set forth in the Minnesota SCDP Environmental Handbook. B. Insure compliance with applicable standards, orders or requirements issued under Section 306 of the Clear Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738 and Environmental Protection Agency regulations (40 CFR Part 15) as well as applicable state laws and regulations throughout the administration of the grant. C. Insure compliance with mandatory standards and policies relating to energy efficiency contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L 94 -163). III. Financial Management A. Establish and maintain a system for financial management of the grant which is in compliance with the following federal requirements: 1. Common Rule, the federal guide for Uniform Administrative Requirements to state and local governments. 2. OMB Circular A -87, which addresses principles for determining allowable • costs and standards for selected items of cost. OMB Circular A -133, which establishes audit requirements for state and local governments that receive federal aid. B. Monitor and insure that procurement procedures are in accordance with the requirements spelled out in Appendix II of the Minnesota SCDP Implementation Manual. C. Monitor and insure that contractual requirements are in accordance with the requirements spelled out in Appendix 1I of the Minnesota SCDP Implementation Manual. IV. Labor Standards A. Insure compliance with the following Labor Standard Laws and others as applicable. LJ 1. Davis Bacon Act (40 U.S.C. 276a to a -7) as supplemented by Department of Labor regulations (29 CFR Part 5) - which requires payment of prevailing wages. 2. Copeland Anti- Kickback Act (18 U.S.C. 874) as supplemented by Department of Labor regulations (29 CFR Part 3) - which requires weekly payment and payroll record maintenance. 3. Contract Work Hours and Safety Standards Act (40 U.S.C. 327 -330) as supplemented by Department of Labor regulations (29 CFR Part 5) Section 103 and 107 - which requires overtime after 40 hours/week. B. Insure compliance with the guidelines in the Minnesota SCDP Labor Standards Handbook as it is applicable. V. Acquisition, Relocation & Displacement A. Provide a Residential and Relocation Assistance Plan in accordance with 24 CFR 570.496x. B. Implementation of the Uniform Relocation and Real Property Acquisition Policies Act of 1970, as amended (the Uniform Act), as appropriate. C. Implementation of a Displacement Minimization Policy to mitigate adverse effects of possible displacement. D. Provide coordination activities throughout the clearance project related to acquisition to include: - coordinating offers of sale, acquisition paperwork, and closings with Closing Attorney and Sellers as necessary, according to grant requirements. Property acquisitions which require in -depth negotiations will be the joint responsibility of the City and MMDC. VI. Civil/Human Rights A. Insure compliance with applicable federal and state laws and regulations which include the following: 1. Title VI Civil Rights Act of 1964 2. Section 109, Title I, Housing and Community Development Act of 1974 3. Title VII, Civil Rights Act of 1968, as amended 4. Executive Order 11063 5. Section 3, Housing and Urban Development Act of 1968, as amended 6. Section 504, Rehabilitation Act of 1973, as amended 3 7. Age Discrimination Act of 1975, as amended • 8. Executive Order 11246 of September 24, 1965 as amended by Executive Order 11375 of October 13, 1967 and as supplemented in Department of Labor regulations (41 CFR Part 60) - Equal Employment Opportunity 9. Executive Order 11625 10. Public Law 95 -507, Amendments to Small Business Investment Act of 1958 11. Minnesota Human Rights Summary. Minnesota Statutes (The Minnesota Human Rights Act), Chapter 363 B. Complete a Community Profile and maintain a Civil Rights record keeping system following the guidelines in the Minnesota SCDP Implementation Manual. VII. Payment Requests/Reporting Requirements A. Insure that payment requests will be made following the guidelines in the Minnesota SCDP Implementation Manual. B. Insure that required Progress Reports are made on time and follow the guidelines in the Minnesota SCDP Implementation Manual. VIII. Grant Agreement Changes 0 A. Insure that any changes to the Grant Agreement follow the guidelines in the Minnesota SCDP Implementation Manual. DX. Citizen Participation/Closeout Procedures/Grant Termination and Record Retention A. Insure that citizen participation requirements are met as required by the HCDA of 1974, as amended. B. Insure that the final Semi - Annual Progress Report and that the final report are completed and submitted following the guidelines in the Minnesota SCDP Implementation Manual. C. In the event that the grant would be terminated for cause or convenience, the guidelines in the Minnesota SCDP Implementation Manual will be followed. D. That upon closeout of the grant program that all records shall be turned over to the City of Hutchinson and that the City of Hutchinson shall then insure that • records be retained for three (3) years or whatever length of time as indicated by the Minnesota SCDP Implementation Manual. X. Audit Requirements A. Insure that audits are in compliance with the Single Audit Act of 1984. B. Insure compliance with OMB Circular A -128. It is further agreed and understood that: i. For purposes of this contract, the MMDC shall be deemed an independent contractor and not an employee of the City. Any and all employees of the MMDC or other persons while engaged in the performance of any work or services required by the MMDC under this contract shall not be considered employees of the City and any and all claims that may arise on behalf of said employees or other persons as a consequence of any act or admission on the part of said employee or the MMDC shall in no way be the obligation or responsibility of the City. II. It is further agreed that the MMDC shall defend and save the City harmless from any claims, demands, actions, or causes of action arising out of any act or admission on the part of the MMDC, its agents, servants or employees in performance of, or with relation to, any of the work or services provided to be performed or famished by the MMDC • under the terms of this contract. III. That any alteration, variation, modification or waiver of the provisions of this contract shall be valid only after it has been reduced to writing, duly signed by both parties and attached to the original of this contract. IV. The waiver of any of the rights and/or remedies arising under the terms of this contract on any one occasion by either party hcreto shall not constitute a waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this contract. The rights and remedies provided or referred to under the terms of this agreement are cumulative and not mutually exclusive. V. This contract shall constitute the entire agreement between the City and the MMDC and shall supersede all prior oral or written negotiations. VI. The City, the Department of Trade and Economic Development, State of Minnesota, Comptroller General of U.S. and the U.S. Department of Housing and Urban Development shall have full access to all records relating to the performance of this agreement. 0 VII. In performing the provisions of this contract, the MMDC agrees to comply with all federal, state or local laws and all applicable rules, regulations or standards established by • any agency of such governmental units which are now or hereafter promulgated. VIII. In consideration of the prompt and efficient carrying out of the above, the City agrees to reimburse the MMDC dollar for dollar, for its administrative and project related costs in carrying out the above activities up to an amount not to exceed the maxim amount allowable as specified by the State of Minnesota, Department of Trade and Economic Development, Community Development Division during the term of the contract. The maximum amount allowable for all administrative costs is 2% of the total grant award. Accurate records of administrative costs shall be kept by the MMDC and billings shall be made at such times as are convenient to the City. For purposes of this contract, administrative and project costs are defined as follows: A. Salary costs actually incurred by the MMDC for time expended in all phases of the project. B. Mileage, supplies and publication costs. C. Proportionate share of allowable overhead expenses figured on a time extended basis, according to the MMDC's approved indirect cost allocation plan. D. Costs incurred by the attendance at applicable Small Cities Development Conferences within the terms of this contract, including registration fees and • travel expenses. Conference attendance shall be for the purpose of ga ining additional information on community development and regulations and program implementation. E. Costs incurred according to the terms of any necessary subcontracts. IX. Should any of the above provisions be subsequently determined by a court of competent jurisdiction to be in violation of any federal or state law or to be otherwise invalid, both parties agree that only those provisions so adjudged shall be invalid and that the remainder of this contract shall remain in full force and effect. X. MMDC hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota It is also understood that the awarding agency reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal govemment purposes: A. The copyright in any work developed under a grant, subgrant or contract. 0 • B. Any rights of copyright to which a grantee, subgrantee or a contractor purchases ownership with grant support. C. This shall also apply to any patent rights, discovery or invention which arises or is developed in the course of this agreement. XI. T erminati on for Cause - The City reserves the right to t ermina te this contract if the MMDC inexcusably fails to perform any of the provisions hereof. Such termination shall occur thirty (30) days after the receipt by the MMDC of written notice specifying the grounds thereof, unless, prior to that date, the MMDC has cured the alleged nonperformance of the provisions of this contract. NOTICE TO CONTRACTOR (MMDC): You are required by Minnesota Statutes, 1982, Section 270.66 to provide your social security number or Minnesota tax identification number if you do business with the State of Minnesota This information may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This contract will not be approved unless these numbers are provided. These numbers will be available to federal and state tax authorities and state personnel involved in the payment of state obligations. Minnesota Tax ID 6488240 Federal Employer ID 41- 1234544 In Witness Whereof, the parties hereto have caused this contract to be duly executed. City of Hutchinson, MN Mid - Minnesota Development Commission BY BY Marlin Torgerson H. Eugene Hippe Mayor Executive Director DATE: ATTEST: City Clerk DATE: [ WNA 0 MID - MINNESOTA DEVELOPMENT COMMISSION ANC OMMISSION OFFICERS ierron Reilly Chairperson John Mlinar Vice Chair Edward Mlynar Secretary /Treasurer EXECUTIVE DIRECTOR H. Eugene Hippe PROGRAM AREAS Community Development Transportation Planning Economic Development Area Agency on Aging Grants Administration Building Inspections November 10, 1997 Mr. John Cosgrove Business and Community Development Representative Minnesota Department of Trade and Economic Development 500 Metro Square 121 7th Place East Saint Paul, MN 55101 -2146 Dear Mr. Cosgrove: RE: City of Hutchinson SCDP Flood Grant As we discussed on the phone today, the City of Hutchinson has a need for relocation assistance for several rental households. Attached please find a list of the project properties, with the rental units identified. According to information I have received from the City, there are five rental buildings, totaling ten rental units. The City expects that it will need to provide relocation assistance to these ten households. During preparation of the Grant Application, relocation expenses were not anticipated because of the voluntary nature of the program and were not included in the preliminary budget. As we have now identified the need for relocation expenses for rental units, the City is in need of additional resources to fulfill the relocation obligations of the program. We expect that relocation expenses will add $50,000 of additional costs to the project. The City respectfully submits this request for consideration to amend the Grant Agreement to include these additional expenses. If there is any additional information required or if you have any questions, please call me. Thank you for your assistance. Sincerely, Rebecca Stoen Community Development Specialist cc: Jim Marka, City of Hutchinson 333 WEST SIXTH STREET • WILLMAR MN 56201 • TELEPHONE 3201235 -8504 • TOLL FREE 1- 806 - 450 -8608 FAX 320/235-4329 • E-MAILmidmndevcom@willmar.com 1 .�.1 Property Clearance Priorities Residential Properties Address 118 & 126 Ontario Str. SE 136 Ontario Str. SE 421 -1st Ave. S.W. 630 & 646 2nd Ave. SW 605 & 607 3rd. Ave. SE 103 Erie Str. SE 116 Erie Str. SE 126 Erie Str. SE 116 Huron Str. SE 126 Huron Str. SE 224 Huron Str. SE 336 Ontario Str. SE 546 2nd Ave. SE 615 3rd Ave.SE 216 Huron SE Commercial Properties Priority Type Condition Status P.I.D. 1' Rental/ - la subst. damage voluntary 06- 116 -29 -01 -0200 1' R subst. damage voluntary 06- 116 -29- 01.0210 1' Homggtea subst. damage voluntary 06- 116 -29 -02 -0080 1 ` I /du la subst. damage voluntary 06- 116 -29 -01 -0190 1 ent subst. damage voluntary 06- 116 -29.01 -0230 1 Homestead subst. damage voluntary 06- 116 -29 -02 -0410 1 Homestead subst. damage 06- 116 -29 -02 -0270 1 Homestead not subst. dam. voluntary 06- 116 -29 -02 -0280 1 Rent?-, subst. damage 06- 116 -29 -02 -0330 1 Homestead subst. damage voluntary 06- 116 -29 -02 -0340 1 Homestead subst. damage voluntary 06- 116 -29 -01 -0250 1 Homestead subst. damage 06- 116 -29 -08 -0020 1 Homestead subst. damage voluntary 06- 116 -29 -02 -0420 2 Homestead subst. damage 06- 116 -29 -01 -0230 2 Homestead not subst. dam. 06- 116 -29 -02 -0430 Address Priority Type Condition 214/218 Main Str, 1' Fahey Sales subst. damage 295 1st Ave. NE 1' Simonson Lumber mod. damage 206 Main Str. N. 1' Chamber of Commerce mod. damage Priority 1' = Priority High 1 = Priority 2 = Medium Status voluntary Status (voluntary = letter of interest received) Qw 31- 117 -29 -14 -0050 31- 117 -29 -15 -0320 31- 117 -29 -14 -0060 0 • 40 Combined "Displacement Minimization Plan" and "Residential Anti- Displacement and Relocation Assistance Plan" Displacement M inimiza tion Plan. Through this Plan, the City of Hutchinson provides written certification that it will comply with said Plan for any activity funded by the Community Development Block Grant (CDBG) program (i.e. the Small Cities Development Program as administered through the Minnesota Department of Trade and Economic Development) which would result in, or have the potential to create, indirect displacement of low- and moderate - income persons (hereinafter "LMT). A. Purpose: The purpose of this Plan is to set forth policies and procedures for mitigating the adverse effects of possible displacement on LMI persons. B. Displacement: "Indirect displacement" is defined as the involuntary movement of a residential household, the potential for which may be the consequence of activities funded under the Small Cities Development Program (SCDP). "Direct displacement" results from SCDP funded acquisition activities and is subject to all requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. C. Program Activities which may result in indirect displacement: The Hutchinson SCDP project activities are acquisition and demolition of flood damaged residential and commercial properties and General Administration. D. Circumstances and Type of Displacement. As this is a voluntary program, no temporary or permanent displacement is anticipated by any of the proposed activities for owner occupied households. As there is a potential for permanent displacement of tenant occupied households, the City of Hutchinson will comply with said plan, as required by law. E. Types and Income Levels of Households Potentially Subject to Involuntary Displacement. These activities will have benefits due to an urgent community need and are not income -tied. Those households potentially subject to displacement are: Households of all income brackets; young to middle -age families with children; and the elderly. F. Determination of Occupancy. A determination of the occupancy of properties which may be affected will be done in two steps. First: based upon information which is common knowledge to the City Council and its staff. Second: based upon information which may be solicited concerning family size, length of residence, and ownership status. �J �� ---c> G. Minimization of Temporary Displacement No temporary displacement is anticipated by any of the proposed activities. H. Minimiza of Permanent Displacement. As the program is voluntary, no circumstances are foreseen under which the proposed activities could result in permanent displacement for owner occupied households. As there is a potential for permanent displacement of tenant occupied households, if any displacements should arise, the City of Hutchinson and its administrative staff will request additional technical assistance from SCDP personnel in order to assure that the proper procedures are followed. Actions which would be taken to minimi permanent displacement include: Informing occupants that they may be entitled to relocation payments and other assistance under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. Any person permanently and involuntarily displaced will be subject to the "Uniform Act." The term displaced person (family, individual, business, non -profit organization or farm) is one that moves real property or moves personal property as a direct result of rehabilitation, demolition or acquisition for a Small Cities Development Program project. 2. Informing occupants that they may be entitled to additional payments above the "Uniform Act" payment in compliance with requirements of Section 104(d) of the Housing and Community Development Act of 1974, as amended If rehabilitation activities raise the market rent (including utility costs) above the applicable Fair Market Rent established by HUD's Section 8 Existing Housing Program, then the unit must be replaced and low- and moderate - income tenants are entitled to additional payments in compliance with Section 104(d). I. "Uniform Act" Displacement. As stated above, no displacement is expected to occur as the result of the demolition of owner occupied property because the program is voluntary. However, the potential for displacement of tenants of rental property exists. Were such displacement to occur, the City of Hutchinson acknowledges the need to follow the Uniform Relocation and Real Property Acquisition Policies Act of 1970. Residential Anti- Displacement and Relocation Assistance Plan By implementing this Plan, the City of Hutchinson provides written certification that it will comply with said Plan for any activity funded by the Community Development Block Grant (CDBG) program (i.e. the Small Cities Development Program as administered through the Minnesota Department of Trade and Economic Development) which would result in the demolition of low - and moderate - income (herein "LMn residential housing units or the conversion of those units to another use. A. Consistent with any requirements to the contrary, should permanent displacement become necessary due to any circumstances, the following types of assistance will be provided: 1. Assistance under the Uniform Relocation Act or moving costs and an available Section 8 housing voucher/certificate, or 2. Moving costs and a housing assistance payment so that rent and utilities do not exceed 30 percent of household income for a period of five years. 3. Security deposits. • 4. Credit checks. 5. Other moving - related costs, including interim housing costs and replacement housing aid. B. Definitions for the purpose of this Plan areas follows: 1. A "low /moderate - income dwelling unit" is a unit with a market rental. including utility costs, that does not exceed the applicable fair market rent for existing housing and moderate rehabilitation, as established under the Section 8 existing housing program. 2. A "vacant occupiable dwelling unit" is a vacant unit that is in standard condition; or in sub - standard condition, suitable for rehabilitation; or in dilapidated condition and occupied less than a year from the date of the grantee agreement. 3. An "occupiable dwelling unit" is a unit that is in standard condition or has been raised to a standard condition from a substandard condition, suitable for rehabilitation. 4. A "standard condition dwelling unit" is a well -built unit with adequate space for persons living there. There are no major defects in the structure and only minor maintenance is required. Such dwelling will have the following characteristics: Reliable roofs; sound wells and foundations; adequate and stable floors, walls, and ceilings; surfaces and woodwork that are not seriously damaged nor have paint deterioration; sound windows and doors; adequate heating, plumbing, and electrical systems which don't present safety hazards; adequate insulation for local climatic • condition; and is in compliance with local building and housing codes. 5. A "substandard condition dwelling unit, suitable for rehabilitation" will show a lot of deferred maintenance with permanent damage to structural items. Conditions contributing to sub- standard dwelling conditions include but are not limited to: Sagging, cracked, rotting, or leaking roofs, walls, foundations, ceilings, floors, doors, and windows; deteriorated surfaces and woodwork; unreliable heating, plumbing, or electrical systems which present safety hazards; or inadequate insulation. The cost of rehabilitating the unit to a standard condition should not exceed the market value of the dwelling. 0 City of Hutchinson . Resolution No. Resolution of Adoption of the Combined Displacement Minimization Plan and Residential Anti - Displacement and Relocation Assistance Plan Whereas, the City has been awarded a Flood Related Grant through a Small Cities Development Program, and Whereas, there are certain conditions that must be met before these funds can be appropriated, Be it Resolved: That the City of Hutchinson hereby adopts the "Combined Displacement Minimization Plan and Residential Anti- Displacement and Relocation Assistance Plan" for the City of Hutchinson under the Housing and Community Development Act Section 104 (d) of 1974 as amended during the administration of the Flood Related Small Cities Development Program Grant. Adopted this 25th day of November, 1997. Approved: • Mayor City Clerk Date: Date: U J —j> Hutchinson Flood Related Grant • Residential Voluntary Acquisition Procedures Introduction In order to facilitate the successful implementation of the Flood Related Voluntary Acquisition Grant, the City of Hutchinson has developed an acquisition procedure. Every effort has been made to make this plan all - Inclusive. However, due to the urgency and unusual circumstances of this program, it Is recognized that unique situations may need to be addressed as they occur on a case by case basis. The City of Hutchinson is committed to working with residents to make this difficult process as smooth as possible. The following procedures were designed to keep this goal in mind, while treating residents fairly, maArnizing the use of available funding, and assuring all applicable regulations are met. Eligibility and Determination of Priority Prooerties Eligibility and acquisition priorities will be determined based on a ranking system determined by the City. High priority properties will be offered the first opportunity to participate in the program. Acquisition of properties by the City is not guaranteed until an offer of sale is signed and all requirements have been met Although it is the City's intention to acquire all 15 of the residential properties currently Identified on the priority list, the actual number purchased will depend upon the amount of funding available to the City and actual costs of acquisition. It Is the Citys intention to acquire all 15 residential properties identified on the list If money is not available to acquire and demolish all 15 properties, priority will be based on the following rankings: • 1. Residential structures that were substantially damaged as determined by the City. 2. Residential structures which sustained less substantial damage than the other properties as determined by the City but which are located in flood vulnerable areas. Flood vulnerable structures will be prioritized based on ground floor levels with the lowest flood elevation. 3. Owner- occupied single family residential structures that had a flood insurance policy in effect at the time of the flood. Commercial and other non - residential properties will follow the attached procedures for commercial and non - residential property acquisition. • �!r Iu It Is the City's intention to dispose of all acquired structures as soon as possible, therefore, time lines will be developed and enforced for each step of the acquisition process. Property owners will be informed In writing of the compliance time established for each step in the process. If the owner does not comply with the deadlines, the City may withdraw the offer to purchase the property and remove it from the priority list The property will only be offered a second chance to participate after all other eligible properties have been offered the opportunity. Unless otherwise stated, a 30-day response time to the Purchase Offer will be given, contingent upon completion of all required forms and information received. If a signed Purchase Offer is not received within 30 days, the City reserves the rights to remove the property from the priority list. • ,� —E Property Value Determination Property values for the Program will be developed as follows: 'Pre-flood" value will be used as the basis for determining purchase offers 2. Pre -flood values will be determined by an appraisal completed by a licensed Real Estate Appraiser. 3. If the property owner disagrees with the offer price, the owner may obtain a separate appraisal from a different licensed Appraiser at their own expense. The City will consider the owner supplied appraisal, but will not be obligated to use it If the City determines it to be appropriate, a review appraisal will be obtained to establish the property value. A mediation procedure may also be used. This is discussed in the section on 'Appeals.' 4. For any future acquisition projects, the City reserves the right to establish value based on post -flood property values. Duplication of Benefits In order to avoid 'duplication of benefits,' any payments or benefits received from other flood related damage claims or programs will be deducted from the offer price. For example, all National Flood Insurance Program (NFIP) payments and private Insurance payments (for real property, not personal possessions) that have not been used for the repair of the property, will be deducted from the final settlement paid for the property. If a property owner has reinvested some or all of the payments Into repairs to the property, the amount of the repairs completed will not be deducted from the settlement price. The owner must provide evidence that payments have been reinvested into the property by providing the City with appropriate documentation of such repairs. Documentation may be in the form of receipts for materials, labor, photos, or other documentation which can be verified by the City. Owners will be required to provide this Information and to sign a certification stating that all benefits have been reported to the City. If the owner refuses to provide Information on other benefits they have or will receive, they will be ineligible for the Voluntary Acquisition Program. Purchase Offer Properties which were purchased on or before April 8, 1997 (The Disaster Declaration Date), will be offered a pre -Flood value for their property as described in the Property Valuation section, minus any previous payments received. Any residential property purchased after April 8, 1997, will be based on the post -flood sales price, not the pre -flood value. 2. The net amount the seller receives will depend upon benefits already received by the owner and the amount of existing debt secured by the property. Proceeds from the sale must first be used to pay any property related outstanding debt such as mortgages, liens, etc. At closing, the owner will receive the proceeds of the sale, after debt obligations secured against the property have been satisfied. 2 • 3. Acquisition of the property will only occur through a mutually agreeable sales price reached • between the property owner and the City. The property owner will not be forced to sell because all acquisition under this program is voluntary. 4. Unless otherwise stated, a 30-day response time to the Purchase Offer will be given, contingent upon completion of all required forms and information received. After the Purchase Offer is signed, an appointment with Administrative Staff will be set to complete additional forms. Relocation Benefits As all property acquisitions under this Program are voluntary, property owners will not be eligible for any monetary relocation benefits. Monetary relocation benefits will only be provided as described below and as required by law. 2. Residential rental tenant households that were displaced by the flood or the acquisition program may be eligible to receive monetary relocation benefits or other similar assistance. Relocation assistance for renters will be paid in accordance with applicable federal regulations. Unless otherwise directed by State or Federal funding sources, relocation benefits for residential renters will be determined in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA). Disposition of Structures Acquired Through the Program 1. All decisions regarding the practicality of moving structures acquired through the program will be made by the City. if the City determines that a structure is suitable for moving, the previous owner • will be given the first right to buy the structure back from the City. The offer of sale to the previous owner will be 5 percent of the amount paid by the City for the structure. If the previous owner does not want to purchase the house back from the City, the City will request bids for demolition and/or purchase, removal, and relocation of structures. Structures In all cases must be moved to locations outside of the 500 year flood plain. 2. Structures which are sold must be removed from the property within a specified time period from property closing, as negotiated by the City. The owner will be responsible for the proper capping and abandonment of all utilities which are disconnected prior to moving the structure as well as compliance with applicable City, State, and Federal regulations. The owner will be responsible for all liability, insurance, maintenance, repair, damage or other events while the structure is on City owned land. The purchaser will be required to sign a document releasing the City from all liability and holding the City harmless. Structures that are not removed within the specified time may be demolished and cleared by the City at the owner's expense. 3. Owners who move their structures must comply with all City codes and rules, Including review by the Planning Commission and installation of a permanent foundation before moving the structure. Owners must comply with all restrictive covenants on the land. Houses must in all cases be relocated outside the 500 -year flood plain and may not be structurally elevated within the 500 -year god plain. All other policies and restrictions previously adopted by the City or adopted in the future relating to the relocation and placement of structures will apply. 4. To protect the health and safety of residents, properties which are substantially damaged and not suitable for moving, must be demolished. r1 LJ Salvage Rights to Housina Components The City will allow owners the salvage rights to items from houses which are to be demolished, however, • salvage must be conducted in a safe manner and no unsafe conditions will be permitted. Salvage of structural items or attached components such as doors, cabinets, attached lighting, etc. will be allowed in the following circumstances: Removal of these items will not cause a health or safety hazard. 2. No weight bearing structural components (load bearing walls, foundation walls, etc.) will be removed to avoid unsafe conditions. Any windows or doors to be salvaged will be removed as dose to demolition as possible and must be boarded up to avoid hazardous conditions. it will be the owner's responsibility to coordinate timing with the City. 3. All salvage must be completed by a date negotiated by the City and the homeowner in order to not delay the demolition of the structure and the project as a whole. Personal Property Not Removed Personal property that remains In the acquired structure on the date of closing will become the property of the City unless specific arrangements have been made between the City by the owner. Property that remains may be disposed of by the City. Closing Costs and Requirements All closings will be performed by the City Attorney. The City will be responsible for all closing costs • normally associated with the purchase of real property. The property owner is responsible for delivering a warranty deed for the property, an updated abstract of Title, and for paying property taxes prorated to the date of acquisition. A Title Opinion will be required for all residential property acquisitions. Under certain circumstances, a Title Binder may also be required, at the recommendation of the City Attorney. Occuoation of Property After Acquisition ft is the City's Intention to dispose of all structures acquired through this program as soon as possible. Only under extraordinary circumstances and with the approval of the City Council will property ownerstresidents be allowed to reside in the acquired property after closing of the property. If this circumstance Is granted by the Board, the resident must sign a document releasing the City from all liability and holding the City harmless. Certifications and Forms To participate in this Program, all property owners selling their property to the City must agree to complete all required paperwork. Participation in the program will require property owners to sign certifications and forms that are not usually considered part of the real estate purchase process. These forms are mandatory and ensure compliance with appropriate State and Federal funding regulations. 2. Federal funding sources may require the property owner to sign a Replacement Housing Certification, specifying that the proceeds of the sale will be used for future housing. Unless waived by the Federal government, this requirement will apply to all properties purchased through the program. Limited exceptions to this requirement may be granted as needed for property owners who anticipate no housing expenses in the future. • Appeals Procedure • The following appeals procedure will be followed for individuals with a dispute related to the program: Request for appeals will be issued in writing to the City of Hutchinson. Appeals should describe the nature of the appeal and the solution that is desired. A copy of the appeal will be forwarded to the Grant Administrator, MMDC for grant monitoring. 2. An Appeals Board will meet to discuss options to resolve the matter. The Appeals Board will consist of the following five members: Gary Plotz, City of Hutchinson, City Administrator Barry Anderson, City of Hutchinson, City Attorney Jim Marka, City of Hutchinson, Director of Planning, Zoning, and Building Rebecca Stoen, Mid - Minnesota Development Commission, Grant Administrator One City Council Member The appeal will be reviewed in accordance with all applicable laws, regulations and policies. Findings will be presented to the owner in writing. 3. In the event that negotiations between the City and the individual do not reach a mutually agreeable compromise and the individual requests a higher appeal, the individual will be referred to the appropriate State Office for further review. All appeals will be considered In accordance with HUD Handbook 1378, Tenant Assistance, Relocation and Real Property Acquisition, 49 CFR 24.10 and all applicable laws, regulations, and policies. • Other Considerations In the event of a difference of interpretation, or disagreements of the provisions of this Plan, the decision of the City Council will be final. Any circumstance or interpretations not addressed in this Plan will be reviewed by the designated City Staff and/or City Council. Modifications This Plan may be modified by the City Council to reflect changes that may be required by the available funding source or to better meet the objectives of the program. • • Hutchinson Flood Related Grant CommerciallNon- Residential Voluntary Acquisition Procedures Introduction In order to facilitate the successful implementation of the Flood Related Voluntary Acquisition Grant, the City of Hutchinson has developed an acquisition procedure. Every effort has been made to make this plan all-inclusive. However, due to the urgency and unusual circumstances of this program, it is recognized that unique situations may need to be addressed as they occur on a case by case basis. The City of Hutchinson is committed to working with residents to make this difficult process as smooth as possible. The following procedures were designed to keep this goal in mind, while treating residents fairly, mabmizing the use of available funding, and assuring all applicable regulations are met Eligibility and Determination of Priority Properties Eligibility and acquisition priorities will be determined based on a ranking system determined by the City. High priority properties will be offered the first opportunity to participate in the program. Residential properties will be given priority over non - residential /commercial properties to participate in the program, as determined necessary by the City of Hutchinson. Acquisition of properties by the City is not guaranteed until an offer of sale Is signed and all requirements have been met. Although it Is the City's Intention to acquire all of the commercial properties currently identified on the priority list, the actual number purchased will depend upon the amount of funding available to the Ctly and actual costs of aoquisition. Priority order for acquiring non - residential properties will be based on the following rankings: • 1. Structures that are substantially damaged as determined by the City. 2. Structures which sustained less substantial damage than the other properties as determined by the City but which are located in flood vulnerable areas. Flood vulnerable structures will be prioritized based on ground floor levels with the lowest flood elevation. 3. Structures that had a flood insurance policy in effect at the time of the flood. The City reserves the right to make decisions regarding the priority ranking of the structures as needed based on program guidelines, funding availability, and the best interests of the overall program and needs of the City. Acaulsition Timing It Is the City's intention to dispose of all acquired structures as soon as possible, therefore, time lines will be developed and enforced for each step of the acquisition process. Property owners will be informed in writing of the compliance time established for each step in the process. If the owner does not comply with the deadlines, the City may withdraw the offer to purchase the property and remove it from the priority list. The property will only be offered a second chance to participate after ail other eligible properties have been offered the opportunity. Unless otherwise stated, a 30-day response time to the Purchase Offer will be given, contingent upon completion of all required forms and information received. If a signed Purchase Offer is not received within 30 days, the City reserves the rights to remove the property from the priority list. C� g --F Property Value Determination Property values for the Program will be developed as follows: 1. 'Pre -flood" value will be used as the basis for determining purchase offers 2. Pre-flood values will be determined by an appraisal completed by a licensed Real Estate Appraiser. 3. If the property owner disagrees with the offer price, the owner may obtain a separate appraisal from a different licensed Appraiser at their own expense. The City will consider the owner supplied appraisal, but will not be obligated to use it. If the City determines it to be appropriate, a review appraisal will be obtained to establish the property value. A mediation procedure may also be used. This is discussed in the section on 'Appeals.' 4. For any future acquisition projects, the City reserves the right to establish value based on post -flood property values. L . . i:7TiL7 In order to avoid 'duplication of benefits; any payments or benefits received from other flood related damage claims or programs will be deducted from the offer price. For example, all National Flood Insurance Program (NFIP) payments and private insurance payments (for real property, not personal possessions) that have not been used for the repair of the property, will be deducted from the final settlement paid for the property. • If a property owner has reinvested some or all of the payments into repairs to the property, the amount of • the repairs completed will not be deducted from the settlement price. The owner must provide evidence that payments have been reinvested Into the property by providing the City with appropriate documentation of such repairs. Documentation may be in the form of receipts for materials, labor, photos, or other documentation which can be verified by the City. Owners will be required to provide this Information and to sign a certification stating that all benefits have been reported to the City. If the owner refuses to provide information on other benefits they have or will receive, they will be Ineligible for the Voluntary Acquisition Program. Purchase Offer Properties which were purchased on or before April 8, 1997 (The Disaster Declaration Date), will be offered a pre -flood value for their property as described in the Property Valuation section, minus any previous payments received. Any property purchased after April 8, 1997, will be based on the post -flood sales price, not the pre -flood value. 2. The net amount the seller receives will depend upon benefits already received by the owner and the amount of existing debt secured by the property. Proceeds from the sale must first be used to pay any property related outstanding debt such as mortgages, liens, etc. At closing, the owner will receive the proceeds of the sale, after debt obligations secured against the property have been satisfied. • 3. Acquisition of the property will only occur through a mutually agreeable sales price reached between the property owner and the City. The property owner will not be forced to sell because all acquisition under this program is voluntary. 4. Unless otherwise stated, a 30-day response time to the Purchase Offer will be given, contingent upon completion of all required forms and information received. After the Purchase Offer is signed, an appointment with Administrative Staff will be set to complete additional forms. Relocation Benefits As all property acquisitions under this Program are voluntary, property owners will not be eligible for any monetary relocation benefits. Monetary relocation benefits will only be provided as described below and as required by law. 2. Tenants that were displaced by the flood or the acquisition program may be eligible to receive monetary relocation benefits or other similar assistance. Relocation assistance for renters will be paid in accordance with applicable federal regulations. Unless otherwise directed by State or Federal funding sources, relocation benefits for tenants will be determined in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA). Disposition of Structures Acquired Through the Program I . All decisions regarding the practicality of moving structures acquired through the program will be made by the City. If the City determines that a structure is suitable for moving, the previous owner • will be given the first right to buy the structure back from the City. The offer of sale to the previous owner will be 5 percent of the amount paid by the City for the structure. If the previous owner does not want to purchase the structure back from the City, the City will request bids for demolition and/or purchase, removal, and relocation of structures. Structures In all cases must be moved to locations outside of the 500 year flood plain. 2. Structures which are sold must be removed from the property within a specified time period from property closing, as negotiated by the City. The owner will be responsible for the proper capping and abandonment of all utilities which are disconnected prior to moving the structure as well as compliance with applicable City, State, and Federal regulations. The owner will be responsible for all liability , insurance, maintenance, repair, damage or other events while the structure is on City owned land. The purchaser will be required to sign a document releasing the City from all liability and holding the City harmless. Structures that are not removed within the specified time may be demolished and Geared by the City at the owner's expense. 3. Owners who move their structures must comply with all City codes and rules, including review by the Planning Commission and installation of a permanent foundation before moving the structure. Owners must comply with all restrictive covenants on the land. Structures must In all cases be relocated outside the 500 -year flood plain and may not be structurally elevated within the 500 -year flood plain All other policies and restrictions previously adopted by the City or adopted in the future relating to the relocation and placement of structures will apply. 4. To protect the health and safety of residents, properties which are substantially damaged and not suitable for moving, must be demolished. • Salvage Rights to Housing Components • The City will allow owners the salvage rights to items from buildings which are to be demolished, however, salvage must be conducted in a safe manner and no unsafe conditions will be permitted. Salvage of structural items or attached components such as doors, cabinets, attached lighting, etc, will be allowed In the following circumstances: Removal of these items will not cause a health or safety hazard. 2. No weight bearing structural components goad bearing walls, foundation walls, etc.) will be removed to avoid unsafe conditions. Any windows or doors to be salvaged will be removed as close to demolition as possible and must be boarded up to avoid hazardous conditions. it will be the owner's responsibility to coordinate timing with the City. 3. All salvage must be completed by a date negotiated by the City and the properly owner in order to not delay the demolition of the structure and the project as a whole. Personal Property Not Removed Personal property that remains in the acquired structure on the date of closing will become the property of the City unless specific arrangements have been made between the City by the owner. Property that remains may be disposed of by the City. ; All closings will be performed by the City Attorney. The City will be responsible for all closing costs normally associated with the purchase of real property. The property owner is responsible for delivering a warranty deed for the property, an updated abstract of Tithe, and for paying property taxes prorated to the date of acquisition. A Title Opinion and a Title Binder will be required. Occupation of Property After Acquisition It is the City's intention to dispose of all structures acquired through this program as soon as possible. Only under extraordinary circumstances and with the approval of the City Council will property owners/tenants be allowed to reside In the acquired property after closing of the property. If this circumstance is granted by the Board, the resident must sign a document releasing the City from all liability and holding the City harmless. Certifications and Forms To participate in this Program, all property owners selling their property to the City must agree to complete all required paperwork. Participation in the program will require property owners to sign certifications and forms that are not usually considered part of the real estate purchase process. These forms are mandatory and ensure compliance with appropriate State and Federal funding regulations. 2. Federal funding sources may require the property owner to sign a Replacement Housing Certification, specifying that the proceeds of the sale will be used for future housing. Unless waived by the Federal government, this requirement will apply to all properties purchased through the program. Limited exceptions to this requirement may be granted as needed for property owners who anticipate no housing expenses In the future. LJ • Appeals Procedure The following appeals procedure will be followed for individuals with a dispute related to the program: Request for appeals will be issued in writing to the City of Hutchinson. Appeals should describe the nature of the appeal and the solution that is desired. A copy of the appeal will be forwarded to the Grant Administrator, MMDC for grant monitoring. 2. An Appeals Board will meet to discuss options to resolve the matter. The Appeals Board will consist of the following five members: Gary Plotz, City of Hutchinson, City Administrator Barry Anderson, City of Hutchinson, City Attorney Jim Marka, City of Hutchinson, Director of Planning, Zoning, and Building Rebecca Stoen, Mid - Minnesota Development Commission, Grant Administrator One City Council Member The appeal will be reviewed in accordance with all applicable laws, regulations and policies. Findings will be presented to the owner in writing. In the event that negotiations between the City and the individual do not reach a mutually agreeable compromise and the individual requests a higher appeal, the individual will be referred to the appropriate State Office for further review. All appeals will be considered In accordance with HUD Handbook 1378, Tenant Assistance, Relocation and Real Property Acquisition, 49 CFR 24 and all applicable laws, regulations, and policies. • Other Considerations In the event of a difference of interpretation, or disagreements of the provisions of this Plan, the decision of the City Council will be final. Any circumstance or interpretations not addressed in this Plan will be reviewed by the designated City Staff and/or City Council. Modifications This Plan may be modified by the City Council to reflect changes that may be required by the available funding source or to better meet the objectives of the program. • NOVEMBER 25,1997 L :: TO: HUTCHINSON CITY COUNCIL FROM: MOTOR VEHICLE - Marilyn Hed SUBJECT: INCREASE DRIVERS LICENSE EXAMS I have been approached by our STATE REGIONAL SUPERVISOR Gene Froelich to extend our examination hours for the citizens of our area. They would like to hold exams on Wednesdays as well as Thursdays of each week in Hutchinson. I feel this is very positive and needed here to serve the • citizens. The council chambers will be utilized and if it is needed other meeting room could be used for a day. Utilizing the chamber would also add revenue in rents and driver license fees.(1996 DL FEES $ 22,354.00 total) • City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street , 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on mcyckd paper - now THE HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD DATE: November 18, 1997 TO: Mayor and City Council - FROM: Bonnie Baumetz, Planning and Zoning SUBJECT: SET JOINT WORKSHOP DATE WITH LIGHT TRAFFIC ADVISORY BOARD FOR JANUARY 13, 1998 • The Light Traffic Advisory Board is requesting a workshop with the City Council for Tuesday, January 13, 1998, from 4:30 p.m. to 5:30 p.m. in the Main Conference Room at the City Center. This would precede the Council's regular meeting on that date. 0 C • Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 320 - 557- 515VFaz 320 - 234 -4240 DATE: November 18, 1997 TO: Mayor and City Council FROM: Bonnie Baumetz, Planning and Zoning SUBJECT: CONSIDERATION OF FINANCIAL PARTICIPATION WITH MCLEOD COUNTY IN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT ALONG JEFFERSON STREET IN HASSAN VALLEY TWP • Director of Building, Planning and Zoning, Jim Marka and myself presented the 5 year annexation staging plan to the McLeod County Board on Tuesday, November 18, 1997. In our discussions with the Board regarding Jefferson Street and possible grant availability, the Board voted unanimously to fund one -half of the consultant fees which is $1,500. We are requesting the City participate by funding the remaining $1,500. The funds could be taken out of the building permit revenues from 1997. • r— " Pnn(ed on recycled paper - acl Z7 � - MEMORANDUM FOR: Jean Ward YYL� FROM: Bill Grasavage SUBJECT: Potential Community Development Block Grant Project Hassan Township Per our recent telephone conversation, I thought I'd transmit a little blurb to you prior to our November 3 meeting. The following sets forth points that, if time permits, I'd like you, John, and Jim to consider before our meeting. Also outlined below is a mini -type agenda covering additional points that I'd like to discuss with you. P91111 No l - Both present and projected water and sewer rates for the City of Hutchinson. Point No ? - Number of housing units presently situated in Hassan Township that will be annexed into the City of Hutchinson. Point No 3 - How many of the above units have septic systems that are failed, failing, and/or nonconforming? On what basis are you coming up with these numbers for.each category? Pomt No 4 - Do you feel that most Hassan Township households are in favor of abandoning • their individual septic systems and hooking up with Hutchinson's system? Point No 5 - Do you have an estimate of the total costs in hooking up with the City? How much money for the Lift Station? In addition to the above, I'd like to briefly go over the following mini- agenda items: 1. CitY/HRA's role in the preliminary development of a CDBG Application. 2. Role of the Consultant. 3. Projected/Estimated responsibilities of the City/HRA and/or Consultant in administering the CDBG Project. I think the above provides us with a good starting point towards eventually determining whether or not we have the makings of a potential competitive CDBG Application. See you at 10:00 a.m. on November 3. If, in the interim, you have any further questions on this matter, please call me at (612) 340 -9742. 0 S S AGENDA MCLEOD COUNTY COMMISSIONERS MEETING Tuesday, November 18, 1997 Objective: To promote cost effective government working collaboratively. - Joint Planning Introduction 2. Submittal of City Comprehensive Plan - (discussion of sanitary sewer) Submittal of Staging Plan Submittal of Jefferson Street chronology 3. Risks of "Urban Sprawl" Deferred assessments vs. Sequential development Electric service buy -out Duplication of services /mfrastructure/cost Property tax staging 4. Consideration of: Request to "Champion" Development Block Grant Application Request for direction regarding Jefferson Street annexation and petitions for unstaged annexations Request for financial participation of unstaged deferred assessments, electric service buy out 0 • 1] • RESOLUTION NO. 10941 RESOLUTION CALLING FOR THE SALE OF GENERAL OBLIGATION MEDICAL FACILITIES REVENUE REFUNDING BONDS BE IT RESOLVED by the City Council of the City of Hutchinson (the City), as follows: Section 1. P=ose The City presently has outstanding (i) its General Obligation Medical Facilities Revenue Bonds, Series 1990A, (ii) its General Obligation Taxable Medical Facilities Revenue Bonds, Series 1990; and (iii) its General Obligation Medical Facilities Revenue Bonds, Series 1991A (together, the Outstanding Bonds). To refund a portion of the Outstanding Bonds it is has been proposed that the City to issue its refunding bonds in three separate series (the Refunding Bonds), pursuant to Minnesota Statutes, Chapter 475 and Section 447.45. Section 2. Sale Details Ehlers and Associates, Inc., financial consultant to the City, has presented to this Council a report as to the Refunding Bonds. Eblers and Associates, Inc., as independent financial advisors, p ursuan t to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9) is hereby authorized to solicit proposals for the sale of the Refunding Bonds on behalf of the City on a negotiated basis. Section 3. Sale Meetine This Council shall meet on Tuesday, December 9, 1997 at 5:30 o'clock P.M. for the purpose of considering proposals for the purchase of each series of the Refunding Bonds, and of taking such action thereon as may be in the best interests of the City. Adopted by the City Council of the City of Hutchinson this 25th day of November, 1997. Attest: City Administrator U Mayor -�i NOV 20 '97 03 :51PM EHLERS & ASSOCIATES BOND SALE REPORT $2,530,000 General Obligation Medical Facilities Revenue Refunding Bonds, Series 1998A and $6,215,000 General Obligation Medical Facilities Revenue Refunding Bonds, Series 1997B 40 and $2,750,000 General Obligation Taxable Medical Facilities Revenue Refunding Bonds, Series 1998B City of Hutchinson, Minnesota November 25, 1997 P.2 %14 Ehlers and Associates, Inc. NOV c© '57 03 :51PM EHLERS 6 ASSOCIATES OVERVIEW P. 3/14 • This report describes the proposed plan for the Citv of Hutchinson to issue $2,530,000 General Obligation Medical Facilities Revenue Refunding Bonds, Series 1998A (the "1998A Bonds"), $6,215,000 General Obligation Medical Facilities Revenue Refunding Bonds, Series 1997B (the "1997B Bonds "), and $2,750,000 General Obligation Taxable Medical Facilities Revenue Refunding Bonds, Series 1998B (the 19983 Taxable Bonds "). This report has been prepared by Ehlers and Associates, in consultation with City Staff and bond counsel. This report deals with: • Purpose and components of these issues. • Structure. Other considerations in issuing bonds. • Market conditions. • Issuing process. r1 U is Page 1 $2,530,000 GENERAL OBLIGATION MEDICAL FACILITIES • REVENUE REFUNDING BONDS, SERIES 1998A PURPOSE The 1998A Bonds are being issued pursuant to Minnesota Statutes, Chapter 475, for the purpose of advance refunding the 2000 • 2013 maturities totaling $2,495,000 of the $3,125,000 General Obligation Medical Facilities Revenue Bonds, Series 1990A (the "1990A Bonds ") dated August 1, 1990- Refinancing this issue requires a refunding issue in the amount of 52,530,000. The proposed finance plan consists of the following sources and uses of funds: Sources Uses Par Amount of Bonds $2,530,000 Hospital Contribution 167,309 Total Sources $2,697,309 Deposit to Escrow Fund $2,628,824 Discount Allowance 40,480 Finance Related Expenses 26,000 Rounding Amount 2,005 Total Uses $2,697,309 • STRUCTURE AND REPAYMENT The 1998A Bonds are general obligations of the City and as such are secured by a pledge of the City's full faith, credit, and taxing powers. Principal and interest is payable from net revenues of the Hutchinson Community Hospital (the "Hospital ") which is owned and operated by the City. If there is a shortfall in net revenues, the City may use other available funds, including property taxes, to cover debt service payments. The repayment schedule has been structured to maximize debt service savings. The 1998A Bonds would be sold December 9, 1997 and be dated January 9, 1998 so that the City will not exceed the 510,000,000 bank qualification limit in 1997. The first interest payment on the Bonds will be August 1. 1998, and semiannually thereafter on February 1 and August 1. Principal on the 1998A Bonds will be duc on August 1 in the years 1999 through 2013. Bonds maturing August 1, 2006 and thereafter will be subject to prepayment at the discretion of the City on August 1, 2005. The projected debt service schedule can be found in Exhibit 1. Page 2 • NOV 20 '97 03:52PM EHLERS & ASSOCIATES P.5i14 $6,215,000 • GENERAL OBLIGATION MEDICAL FACILITIES REVENUE REFUNDING BONDS, SERIES 19978 PURPOSE The 1997B bonds are being issued pursuant to i`vlinnesota Statutes, Chapter 475, for the purpose of advance refunding the 2001 -2017 maturities totaling $6,075,000 of the $6500,000 General Obligation Medical Facilities Revenue Bonds, Series 1991A (the "1991A Bonds ") dated March 16, 1991. Refinancing this issue requires a bond issue in the amount of $6,215,o00. The proposed finance plan consists of the following sources and uses of funds: Sources Par Amount of 1997E Bonds $6,215,000 Hospital Contribution 317,492 Total Sources $6,532,492 Uses n U Deposit to Escrow Fund $6,390,634 Discount Allowance 99,440 Finance Related Expenses 41,000 Rounding Amount 1,418 Total Uses $6,532,492 STRUCTURE AND REPAYMENT The 1997B Bonds are general obligations of the City and as such are secured by a pledge of the City's fill] faith, credit, and taxing powers. Principal and interest are payable from net revenues of the Hospital. If there is a shortfall in net revenues, the City may use other available funds including property taxes to cover debt service payments. The repayment schedule has been structured to maximize debt service savings. The 1997E Bonds will also be sold December 9, 1997 and can be dated December 30, 1997 and keep the City within the $10,000,000 bank qualification limit in 1997. The first interest payment on the Bonds will be October 1, 1998, and semiannuall thereafter on April 1 and October 1. Principal on the Bonds will be due on April I n the years 1999 through 2017. Bonds maturing April 1, 2007 and thereafter will be subject to prepayment at the discretion of the City on April 1, 2006. The projected debt service schedule is attached as Exhibit 2. E Page 3 $2,750,000 GENERAL OBLIGATION TAXABLE MEDICAL FACILITIES • REVENUE REFUNDING BONDS, SERIES 19988 PURPOSE The 1998B Taxable Bonds are being issued pursuant to Minnesota Statutes, Chapter 475, for the purpose of advance refunding the 2000 -2013 maturities totaling $2,670,000 of the $3,150,000 General Obligation Taxable Medical Facilities Revenue Bonds, Series 1990 (the "1990 Bonds ") dated August 1, 1990. Refinancing this issue requires a bond issue in the amount of $2,750,000. The proposed finance plan consists of the following sources and uses of funds: Sources Uses Par Amount of Taxable Bonds $2,750,000 Hospital Contribution 229.109 Total Sources $2,979,109 Deposit to Escrow Fund $2,906,295 Discount Allowance 44,000 Finance Related Expenses 27,000 Rounding Amount —__ 1,814 Total Uses $2,979,109 • STRUCTURE AND REPAYMENT The 1998B Taxable Bonds are general obligations of the City and as such are secured by a pledge of the City's full faith, credit, and taxing powers. Principal and interest are payable from net revenues of the Hospital. If there is a shortfall in net revenues, the City may use other available funds including property taxes to cover debt service payments. The repayment schedule has been structured to maximize debt service savings. The 1998B Taxable Bonds would also be sold December 9, 1997 and do not count against the $5,000 arbitrage rebate limit or the $10,000,000 bank qualification limit. The first interest payment on the 1998B Taxable Bonds will be August 1, 1998. and semiannually thereafter on February 1 and August 1. Principal on the 1998B Taxable Bonds will be due on February I in the years 1999 through 2013. Bonds maturing February 1, 2006 and thereafter will be subject to prepayment at the discretion of the City on February 1, 2005. The projected debt service can be found in Exhibit 3. Page 4 • NUV ca '97 03:52PM EHLERS 6 MSSOCIATES PROVISIONS COMMON TO ALL ISSUES • Following is a summary of key factors in the finance plan: P.! /14 • The noncallable maturities for the 1990A Bonds, the 1991A Bonds and the 1990 Bonds will remain outstanding until the call dates for each of the above issues. The City will continue to pay principal and interest on the non - callable portions of those issues only. The covenants pledged in each bond resolution for the three refunded issues will remain in effect until the call dates for each respective issue. • Each escrow fund setup for each new refunding issue will pay all interest on the callable portion of the old bonds being refunding and the callable principal on the call date for each respective issue being called. Following is a summary of the savings projected in our refinancing analysis for each of these issues: Bidders on this issue may submit a bid which contains a maturity schedule providing for anv combination of serial bonds and term bonds, subject to mandatory redemption. If the purchaser of the Bonds designates certain of the maturities as Term Bonds, subject to a mandatory Call, the City will be responsible for providing a Notice of Call to holders of the Bonds at least 45 days prior to the call date. We can discuss with you the option of retaining a paying agent to provide the proper call notices to owners of the Bonds. Allowing potential purchasers the term bond option results in increased bidder interest in this issue and possible lower interest rates. • Page 5 1990 Issue 1990A 1991A Taxable Total New Issue Size $2,530,000 56,215,000 52,750,000 $11,495,000 Net PV Savings $198,000 $568,000 $375,000 $1,141,000 PV/Existing Principal 7.80% 9.1% 1160% • Net Future Savings $339,000 $1.083,000 $725,000 52.147,000 Average Annual. Savings $27.000 $64,000 $56,000 $147,000 (1999.2013) (1999 -2017) (2000 -2013) Bidders on this issue may submit a bid which contains a maturity schedule providing for anv combination of serial bonds and term bonds, subject to mandatory redemption. If the purchaser of the Bonds designates certain of the maturities as Term Bonds, subject to a mandatory Call, the City will be responsible for providing a Notice of Call to holders of the Bonds at least 45 days prior to the call date. We can discuss with you the option of retaining a paying agent to provide the proper call notices to owners of the Bonds. Allowing potential purchasers the term bond option results in increased bidder interest in this issue and possible lower interest rates. • Page 5 The City (in combination with any subordinate taxing jurisdictions or debt issued in the City's name by 501(c)3 corporations) will not issue more than a total of $10,000,000 in • tax - exempt debt during 1997 and it does not appear they will during 1998. This will allow the 1998A Bonds and 1997B Bond issues to be designated as bank qualified. Bank qualified status broadens the market and achieves lower interest rates. Because the City is issuing more than $5,000,000 in tax - exempt obligations during calendar year 1997, the 1997B Bonds will not qualify for the small issuer exemption from arbitrage rebate. Final arbitrage details will be stated in the arbitrage certificate provided to you at the closing. The issue will comply with arbitrage rebate limits. The Series 1997 General Obligation Improvement Bonds should be reviewed to determine if all proceeds have been disbursed within certain time frames, which would exempt this issue from arbitrage rebate. • At this point it does not appear that the City is issuing more than $5,000,000 in tax - exempt obligations during the 1998 calendar year. • The 1998B Taxable Bonds are taxable and, therefore, not exempt from State or Federal income taxes. The issuance of the 1998B Taxable Bonds will not affect the City's annual limit on bank qualified bonds or bonds eligible for the smaller issuer exemption from arbitrage rebate. • The Bonds will be global book entry. As "paperless" bonds, you will avoid the costs of bond printing and the need for registrar /paying agent. Moody's Investors Service will be asked to rate this issue. The City currently has an • "Baal" rating on its outstanding general obligation bonds. The Official Statement will be sent to bond insurance companies for preapproval and the underwriters will have the option to purchase bond insurance at their expense. • New regulations of the Securities and Exchange Commission on the continuing disclosure of municipal securities apply to long -term securities with an aggregate principal amount of $1,000.000 or more. Because the aggregate amount of each of these issues is over $1,000,000 and the City has more than $10,000,0) in total municipal obligations outstanding, you will be obligated to comply with Full Continuing Disclosure requirements as required by paragraph (b)(5) of Rule 15c2 -12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934. You will be required to provide certain financial information and operating data relating to the City annually and to provide notices of the occurrence of certain material events. The specific nature of the Undertaking, as well as the information to be contained in the notices of material events will be set forth in the Continuing Disclosure Covenants that you will enter into at the time of closing for this issue. Pagc 6 is You are responsible for reporting any of the material events listed below and in the • Undertaking. 1. Principal and interest payment delinquencies; 2. Non - payment related defaults; 3. Unscheduled draws on debt service reserves reflecting financial difficulties; 4. Unscheduled draws on credit enhancements reflecting financial difficulties; 5. Substitution of credit of liquidity providers, or their failure to perform; 6. Adverse tax opinions or events affecting the tax - exempt status of the securities; 7. Modification to rights of holders of the Securities; S. Securities calls; 9. Defeasances; 10, Release, substitution or sale of property securing repayment of the securities; 11. Rating changes; 12. Failure to provide annual financial information as required; and 13. Other material events. MARKET CONDITIONS • the graph on the following page shows the trends in the Bond Buyer's 20 -Year G.O. Index (BBI) since 1990. While interest rates have risen from historic lotivs in 1993, current rates still mirror conditions found several years ago. • Page 7 8.00% 7.50% 7.00% 6.50% 6.00% 5.50% AUT61 Bond Buyers 20 -Year G.O. Index Ehlers and Associates • • 1990 1991 1992 1993 1994 1995 1996 1997 NOV 20 '37 03:54PM EHLERS & ASSOCIATES P.11 /14 ISSUING PROCESS • Following is a tentative schedule for the steps in the issuing process. n U November 18,1997 November 25, 1997 Week of November 24 November 26, 1997 December 8, 1997 December 9, 1997 December 30, 1997 January 9, 1998 Hospital Board considers refinancing City Council adopts resolution calling for the sale of the Bonds Submit draft Official Statement and rating materials to Moodv's Investors Service, Inc. for credit rating Distribute Official Statement Receive credit rating Receive sale bids on all three issues Bond closing for the 1997B Bonds Bonds closing for the 1998A Bonds and the 1998B Taxable Bonds NAM INNSOTAVI UTCH\HOS f ITALWRESALE Page 9 City of Hutchinson, Mn EXHIBIT 1 Gsnerel OWipWn Medical Facilities Revenue Refunding Bonds Dab Principal can 01109/98 PJU Annual 06/01!98 72,909.38 72,909.38 02101/99 64,968.75 06/01/99 15,000 4.41 021012000 64,838.75 Owl/ 000 125.000 4.51 071012001 61,826.25 08/012001 130,000 4.6( 02/012002 58.83625 061'012002 140,000 4.7( 021012003 55,54625 081012003 145,000 4.8( 021012004 52,06625 001012004 155,000 4.9( 02/012005 48,266.75 D6g120oS 165.000 5.0( 021012006 44,143.75 06/012006 170,000 5.1( 02/01)2007 39.806.75 08/012007 175,000 5.2( 02/012008 35.258.75 owl/2008 190,000 515 021012009 30,271.25 0=12009 200,000 5.3C 02/01/2010 24,87125 081012010 210,000 5.35 02/012011 19,353.75 061012011 225,000 5.40 02/01t2012 13278.75 08/012012 235,000 5.45 021012013 6,875.00 081012013 250,000 5.50 52. .530.000 N9109 Gabel: 01/09/98 Imeraal start 06/01/98 Bona Years: TOW TOW Ints"m PJU Annual 72,909.38 72,909.38 72,909.38 64,968.75 64,968.75 64,968.75 79,966.75 144,937.50 64.638.75 64,838.75 84,638.75 189,638.75 254,277.50 61,62625 61,826.25 61,82625 191,626.25 253,652.50 58,836.25 58.83625 56,83825 198,83625 257,672.50 55,54625 55,54625 56,64625 200.646.25 256.092'00 52106625 52,06625 52.06625 207,066,25 259,13250 48,268.75 48,266.75 48268.75 213266.75 261,537.50 44,143.75 44,143.75 44,143,75 21 256,287.50 39,808.75 39.806.75 39.608.75 214,808.75 254,617.50 35,258.75 35.258.75 35258.75 225158.75 260,517.50 3017125 30,271.25 30,27115 23017125 260,542.50 24,97125 24,87125 24,97125 234,971.25 259,942.50 19,363.75 19,353.75 19.353.75 244,353.75 263,707.50 13178.75 13278.75 13278.75 248178.75 261,557.50 6,875.00 6,875.00 8,875.00 256,875.00 263.750.00 Gabel: 01/09/98 Imeraal start 06/01/98 Bona Years: 24.964.61 Average Ufe•. 9.887435222 Average Coupon: 525998',6 NM Infereat Cost: 5.42213% For Discussion Only 52,530,000 Focal YOK 1998 1990 2000 2010 2011 2012 2013 • • Prepared by ENm and AseOCiales 1120197 • 11 1 NOV 20 '97 03 :54PM EHLERS 3 RSSOCIRTES EXHIBIT 2 City of Hutchinson, Mn General 0059abon Me6cai Factlpes Revenue Refunding Bonds Dds Pr18rIW1 EM 12/0017 P1l Annual 160118 250,643.01 250,643.01 04/0119 30,000 4.4( 10./01/99 165,818.75 362297,50 04/01/2000 36.000 4.5( 10/01/2000 165,03125 366,850.00 04/0172001 165,000 4.6( 10./01/2007 160,776.25 510,607.50 04/01/2002 205,000 4.7( 10/012002 155,958.75 521,735.00 040/12003 205,000 4.8( 10/0172003 151,038.75 511,997.50 0470172004 230,000 4.90 16012004 145,403.75 526,44250 04101!2005 225,000 5.00 10/01200.5 139,778.75 510,182.50 04/0172006 250,000 5.10 10/012006 133,403.75 523.182.50 04/0172W7 270,000 520 101012007 126,383.75 529,767.50 04/01 Y200B 265,000 s25 10/012008 119.427.50 510.81125 041072009 285,000 5.30 10 /012009 111,875.00 516.30250 04/012010 310.000 5.35 1010112010 103,582.50 525,457.50 04/012011 330.000 5.40 10/012011 94,672.50 S28265.W 0 345,000 5.45 10/01/2012 85,27125 524,943.75 04/01/2013 365,000 550 10/012013 75,233.75 525.505.00 041012014 630,000 5.55 10101/2014 57,751.75 762965.00 04/012015 645,OW 5.60 10/012015 39,69125 742,442.50 04/012016 68S.000 5.65 14//012016 20,340.00 745.03125 04/012017 720,000 s.65 10MI/2017 0.00 740,340.00 Dazed: 12/3017 Irll m sort 1101798 Mwount 99,440.00 PreMed by Ehlers and Associates Bored rwr. TOM TOW 1 P1l Annual 250,643.01 250,643.01 250,643.01 166,478.75 196,478.75 185,818.75 165,818.75 362297,50 165,818.75 200,616.75 165.031.25 165,03125 366,850.00 165,03125 350,031.25 160,776.25 160,776.25 510,607.50 160,77625 365,776.25 155,958.75 155,958.75 521,735.00 155,958.75 360,958.75 151,038.75 151,038.75 511,997.50 151,038.75 381,038.75 145,403.75 145,403.75 526,44250 145,403.75 370,403.75 139,778.75 139,778.75 510,182.50 139,778.75 389.778.75 133,403.75 133,403.75 523.182.50 133,403.75 403;403.75 126,36175 126,383.75 529,767.50 126,383.75 391,383.75 119,427.50 119.427.50 510.81125 119,427.50 404,427.50 111,875.00 111,875.00 516.30250 111,875.00 421,875.00 103,582.50 103,582.50 525,457.50 103,582.50 433,58250 94,672.60 94,672.50 S28265.W 94.672.50 439,672.50 85271.25 85,27125 524,943.75 85.271.25 450,27125 75,233.75 75,233.75 525.505.00 75,233.75 705,233.75 57,75125 57,751.75 762965.00 57,751.25 702,751.25 39,691.25 39,69125 742,442.50 39,691.25 724,691.25 20,340.00 20,340.00 745.03125 20.340.00 740,340.00 0.00 0.00 740,340.00 ��519,999.26 io 734999.26 10734 M _ Dazed: 12/3017 Irll m sort 1101798 Mwount 99,440.00 PreMed by Ehlers and Associates Bored rwr. 62.611.01 AwegaLft 1329219653 Ave►apa Coupon: 5.47142% Net ktfered Cost: 5.59180% P.13 %14 For Discussion Ony 56,215,000 Fled YAK 1998 j1 I I 2006 2007 2008 rr/• 2010 2011 2012 2013 2014 2015 2016 2017 1120197 EXHIBIT 3 City of Hutchinson, Mn Cameral Ob4a00r1 Taxable Medical Fadli"s Revenue fleturlding Bonds DOH EdOi" Bat 01/09/98 P#.1 ADD711111 O8/0v9e 10$ 440.65 102.440.65 02!01199 80.000 6.3( 08101199 88,763.75 260,047.50 02101/2000 125,000 6.3: 08/012000 84,795.00 298.558.75 02/01/2001 135.000 6.4( Oe/01/2001 80,475.00 300 ,270 -00 02001/2002 145,000 6.4; 08MM002 75,798.75 301,273.75 02/01/2003 150.000 6.5( 08101/2003 70,923.75 296,72250 02Al2004 160,000 6.5C 061012004 65,723.75 298,647.50 02/01/2005 170,000 6.55 06 60.156.25 295,880.00 02/012006 180,000 6.55 061012006 5426125 294,417.50 021012007 190.000 6.60 060072007 47,991.25 292,25250 02001/2008 206.000 6.65 0&012008 41,175.00 294,16625 021012009 215,000 6.70 081072009 33,97250 290.147.50 02/01/2010 225.000 6.75 0681/2010 26,378 -75 285,35125 02J01I2011 246,000 6.80 08/01201/ 18,048.75 289,427.50 02/01/2012 255,000 6.85 06812012 9,315.00 292.383.75 02Al2013 270,000 6.90 08/012013 0.00 279,315.00 � 24r Dated: 01109198 Intreat Start wouge Dlacount: 44.000.00 Bond rears: TOW Total Infe>4st P#.1 ADD711111 102, 440.65 10$ 440.65 102.440.65 91,283.75 171,263.75 88.763.75 88,763.75 260,047.50 68.763.75 213.763.75 84,795.00 84,795.00 298.558.75 84,795.00 219,795.00 80,475.00 80,475.00 300 ,270 -00 80,475.00 225,475.00 75,798.75 75,798.75 301,273.75 75,798.75 225,798.75 70,923.75 70,923.75 296,72250 70,923.75 230,923.75 65,723.75 65,723.75 298,647.50 65.723.75 235.723.75 60.15625 60.156.25 295,880.00 60,15625 240,156.25 54,26125 5426125 294,417.50 54.261.25 244.261.25 47,99125 47,991.25 292,25250 47,99125 252,99125 41,175.00 41,175.00 294,16625 41,175.00 256,175.00 33,972.50 33,97250 290.147.50 33,972.50 258,97250 26,378 -75 26,378 -75 285,35125 26,378.75 271,378.75 16.048.75 18,048.75 289,427.50 18,048.75 273,048.75 9.315.00 9,315.00 292.383.75 9,315.00 279,315.00 O.QO 0.00 279,315.00 y ,28705 1. 459,261.90 4. Dated: 01109198 Intreat Start wouge Dlacount: 44.000.00 Bond rears: 25,453.06 Average Llfe: 9255856566 Average Coupon: 6.71543% f4M homes Cost 6.68830% For Discussion Only f2,750,000 Flna1 YAK 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 i1 • • Prepared by ENew and Associates 1120!97 r C J Hutchinson City Center Ill Hassan Street SE Hutchinsai. MN 55350-2522 320- 567- 5151/Fax 320 - 234 -4240 ILI' .+ n z s. AAA- y x :.'. TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Amended Contract with Mn/DOT for Comprehensive Area Transportation Plan DATE: November 20, 1997 Based on results of the studies completed by SRF Consulting for Mn/DOT as part of the Hutchinson Comprehensive Area Transportation Plan, Mn/DOT is proposing to complete additional in -depth review of options for the design of TH 7 through Hutchinson. As you know, this has been under review for some time. Significant obstacles have been encountered due to the topography of the area, and potential conflicts with buildings, bridges and trails. It is proposed for SRF Consulting to review and recommend several options for the TH 7 layout. • Although I have not seen the contract yet, it is my understanding that the cost for this work is estimated at $45,000. Mn/DOT will pay all hard costs, with an understanding that City staff will provide the necessary support to the consultants and Mn/DOT. Based on this understanding, we fully support Mn/DOT's plans, and recommend approving the amended contract. file: Transportation Plan (1997) E Pnnwd on r,cvdtd paper - • RESOLUTION NO. 10943 RESOLUTION APPROVING AMENDMENT NO. 2 ON MN/DOT AGREEMENT NO. 75787 HUTCHINSON AREA TRANSPORTATION PLANNING STUDY WHEREAS, the Minnesota Department of Transportation is requesting to expand the scope of the Hutchinson Area Transportation Planning Study (Mn/DOT Agreement No. 75787) for its own purposes, and at no cost to the City of Hutchinson: NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Mayor and City Administrator of the City of Hutchinson are hereby authorized to sign Amendment No. 2 of Mn/DOT Agreement No. 75787. Adopted by the Hutchinson City Council this 25th day of November, 1997. E Marlin Torgerson, Mayor Gary D. Plotz, City Administrator • �J C Hutchinson City Center Ill Hassan Stmt SE Hu"in n, MN 55350 -2522 320. 587- 5151/Fm 320- 2344240 • TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Discussion of Assessments for Morningside Development (Santlemans' 3rd Add.) Continued from Previous Meeting DATE: November 20, 1997 As requested at the last City Council meeting, Dean Limoge and Jim Mills of Morningside Land Development met with Council member Don Erickson and me to discuss issues related to the high assessments on a portion of the property (see attached previous Memo). We looked at the various projects (from 1975 to 1990) and how that effected the assessments and the service to the property. There was a general understanding that by allowing the utility services and the street to be completed prior to actual need, and in fact without full access to the utilities, is driving up the cost of the assessments. It was apparent that the total assessments to the property exceed the cost that it would take to provide these services today by a fairly significant amount (see previous Memorandum). Based on our review, it is the recommendation of Council Member Erickson and me that the City Council consider paying for 80% of the cost to complete the services to the property from the existing lateral lines in the street, including all restoration costs. We believe that this reflects the added cost to the Developer to have allowed premature development through the property. We also recommend not reducing the interest on the deferred assessments (reducing all rates to 5% would only save S1, 200) and would recommend assessment of all bituminous wear course paving. This would result in the following assessments. assessable footage: 770.82 if deferred assessments: $118,808.54 ional cost to provide services: $ 7,666.18 r Course 0998 ?) $ 6. 600.00 AL EXPECTED COST $133,074.72 (1975 through 1990 1including interest) (20•0Estimate from Juul Contracting, plus 24% expense rate, City share $30,664.70) (Revised Cia estimate) 11 lots, 66foot lot • Penrod on muded paper - g— M Cost per lot: $12,097.70 Cost per foot: $183.30 Typical assessment: $9,000- 12,000 Typical assessment: $120-150 As shown, this would still leave the cost per lot slightly higher than the range usually expected. However, grading work normally completed by the Developer was completed by the City in this case. We believe that the estimated cost of $12,100 is a fair and reasonable assessment for the property, and is reflective of the actual benefit to, and cost to serve, the property. We also agree that he previous estimated assessment of $14,456.41 was excessively high. Based on our review, we recommend approval of the following: ► Deferred assessments to be activated per existing City policy ► Cost to provide services to all lots on the south side of Hilltop Drive shall he divided between the Developer and the City, with the City paying for 80% of the cost and the Developer paying for 20% of the cost. It is understood that this work will be completed through a City project, and shall include the typical engineering and administrative fees. ► The bituminous wear course shall be completed by the City, and assessed per current City policy. cc: Cal Rice - Assistant to City Engineer Dean Limoge - Morningside Land Development x:assessantocez.wrD 0 L J • Hutchinson Citv Center • 111 Hacaan Stmt SE Hutchinson, MN 55350 -2522 320 - 587- 5151/Fa 320- 2144240 M E M® R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Discussion of Assessments for Morningside Development ( Santlemans' 3rd Add.) DATE: November 5, 1997 Dean Limoge of Momingside Land Development is considering how to complete his development in Santleman's 3rd Addition, west of Michigan Street and south of Hilltop Drive. This road, and the related utilities, were constructed at the time that Clifton Heights was annexed in order to provide for utility service and street access. Service extension were not included through this area, and all assessments were deferred. Now that development is proposed, service extensions will require removal and replacement of significant portions of the street, and will add expense to the developer. • Mr. Limoge has asked that the City consider the added cost to his property due to the previous infrastructure development that occurred in 1975 - 1990, prior to this area being platted in 1993. ICTT l;i IM171. otal assessable footage: 770.82 If Total deferred assessments: $118,808.54 (1975 through 1990 1including interest) Additional cost to provide services: $ 30,912.00 (Estimate from Juul Contracting) Wear Course (1998 ?) $ 9.300.00 (QU estimate) TOTAL EXPECTED COST $159,020.54 (11 lots, 66foot lot typical) Cost per lot: $14,456.41 Cost per lineal foot: $206.30 assessment: $9,000 - 12,000 assessment: $120-150 The total cost to serve these lots does appear to be significantly higher than normal. Mr. Limoge is proposing to construct low -to- moderate cost 2 or 3 unit townhomes in this area. Due to the high level of assessments, he is concerned that he can not keep the cost of these units to an appropriate level. He also has noted that it appears that the cost of these services greatly exceeds the benefit. • P=n d.recycledpaper - �-M If the Council is willing to consider Mr. Limoge's request, a suggestion may be to have the City complete the repairs to the bituminous caused by service construction, and complete the bituminous ` wear course. This would reduce the assessment by approximately $20,000 and the cost per lot by approximately $1,800, bringing it closer to the high end of expected assessments. Assessments for the bituminous wear course may or may not still be proposed for the north side of Hilltop Drive. This is proposed as a starting point for discussion. Please let me know how you would like to proceed with these discussions. cc: Cal w/auachmenls r 1 LJ 0 ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP E ATTORNEYS AT LAW DAVID S. ARNOLD' STEVEN A. ANDERSON G. BARRY ANDERSON LAURA K. FRETLAND PAUL D. DOVE JANE VAN VALKENBURG RICHARD G. McGEE CATHRYN D. REHER WALTER P. MICHELS, III 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 OF COUNSEL ARTHUR L. DOTEN TERRI A. BLOMFELT 'ALSO ADMITTED IN TEXAS ANO NEW YORK (320) 567 -7575 FAX (320) 587 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON November 24, 1997 Mr. Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 Re: Wetherell Property Acquisition Our File No. 3244 -97115 • Dear Gary: 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 FAX (61 21 545-1793 FAX (612) 542 -9210 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 389 -2214 FAX (612) 309 -5506 Enclosed please find a Resolution which the City Council should approve at Tuesday night's meeting. I spoke with Lary Martin, attorney for Mr. and Mrs. Wetherell and he understood that the necessity for the condemnation resolution and, for a variety of reasons, he felt also that it was necessary. If you have any questions regarding this resolution, please advise. Thank you. Best regards. Very truly yours, AANOLD, ANDERSON & DOVE, PLLP � Barry Anderson GBA:lm Enclosure 9 -l4 (A CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION * * CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION RESOLUTION NO. /� fZ 5� THIS RESOLUTION is made and entered into this _ day of November, 1997 by the • Hutchinson City Council. RECITALS: 1. Gary Wetherell and Mary Ann Wetherell are the owners of certain property as set for on attached Exhibit "A ". 2. The City of Hutchinson has determined, as a matter of public policy, that said property must necessarily be acquired by the City for right of way purposes and for other public purposes. NOW THEREFORE BE IT RESOLVED by the City Council for the City of Hutchinson that the City of Hutchinson is authorized to enter into condemnation proceedings to acquire the property described on attached Exhibit "A" for public purposes including but not limited to roadway, right of way and economic development; BE IT FURTHER RESOLVED that the law firm of Arnold, Anderson & Dove, PLLP, acting for the City of Hutchinson as City Attorney, is hereby authorized to commence eminent domain proceedings under Chapter 117 of Minnesota Statutes and any other applicable law or regulation for the purpose of acquiring fee title to the property described on attached Exhibit "A ". IN WITNESS WHEREOF the City Council has passed this Resolution this day of • November, 1997. CITY OF HUTCHINSON LM Marlin Torgerson, Mayor Attest: Gary D. Plotz, City Administrator 0 ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP • ATTORNEYS AT LAW 101 PARK PLACE DAVID B. ARNOLD' HUTCHINSON, MINNESOTA 55350 -2563 STEVEN A. ANDERSON G. BARRY ANDERSON' (320) 587-757 5 LAURA K. FRETLAND FAX (320) 587 -4096 PAUL D. DOVE" JANE VAN VALKENSURG RESIDENT ATTORNEY RICHARD G. MI,GEE G. BARRY ANDERSON CATHRYN D. REHER WALTER P. MICHELS. III 'ALSO ADMITTED IN TE AND NEW YORK November 25, 1997 Mr, Gary D. Plotz City Administrator Hutchinson City Center 111 Hassan Street S.E. Hutchinson, Mn. 55350 Re: Block 50 - Resolution Our File No. 3188 -96336 OF COUNSEL ARTHUR L. DOTEN TERRI A. SLOMFELT 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 FAX (612) 545 -1793 FAX(612)542 -9210 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 3832214 FAX (612) 3835506 Dear Gary: • I write to you today enclosing a copy of the proposed resolution which the Council should consider and hopefully pass at this evening's City Council meeting. This resolution deals with issues along Block 50 having to do with snow and ice removal in the dumpster locations. We have not been successful in securing voluntary compliance and it is my understanding that the City is going to contract with a local snow removal firm and then assess the proportionate share of the cost back to the affected property owners pursuant to the above described statute and by way of the authority granted in this ordinance. I do want to bring to your attention the fact that it is not entirely clear that the City has this authority. In a similar situation, a city in the southern portion of the metropolitan area attempted to charge road connection fees to developers without any specific statutory authority and the Supreme Court ultimately ruled that they could not do so. Here we have some statutory authority, but it refers to "sidewalks" which might not be the same thing as "public access" as the resolution indicates and while the statute also authorizes the removal of public health and safety threats, those threats are removable only with respect to "private property" and, of course, the property here is public. I think a reasonable case can be made for the Council's action here, but it is not without doubt. Thank you. Best regards. Very truly yours, OLD, ANDERSON & DOVE, PLLP 1 'L G. Barry =erson GBAam • Enclosure CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION RESOLUTION W/ `Y � THIS RESOLUTION is made and entered into this 25 day of November, 1997, by the • Hutchinson City Council. RECITALS: 1. The City of Hutchinson, a Minnesota municipal corporation, has encouraged the development of public walkways, sidewalks and access to commercial buildings along the west side of businesses located in Block 50 of the Townsite of Hutchinson, North Half. 2. Said public access areas are subject to the accumulation of snow, ice and other hazardous conditions. 3. Public health and safety require the early removal of said dangerous conditions, particularly around garbage dumpster locations which are on public right of way. NOW THEREFORE BE IT RESOLVED that pursuant to the authority granted by the Minnesota legislature as set forth in Minn. Stat. Section 429.101, Subd. 1(a) and (c), the City Council for the City of Hutchinson hereby declares the presence of accumulated snow and ice to be a public health or safety hazard in areas along the west side of Block 50, including but not limited to public rights of way, in and around dumpster locations, located along public rights of way and areas immediately adjacent thereto. NOW 'TRFRFF BE IT FURTHER RESOLVED that the City Council authorizes the removal of snow and ice pursuant to Minn. Stat. Section 429.101, Subd. 1 from the areas described above based on the use of said property as a public access and based upon the findings described above and in the event snow and ice surrounding or adjacent to dumpsters located on public right of way is not removed by the owner or owners, the City, in its sole discretion and its sole option, may make arrangement for the removal of said snow and ice, accessing a service charge to the property owner pursuant to City ordinance and pursuant to Minn. Stat. Section 429.101. This Resolution is adopted this 25 day of November, 1997. CITY OF HUTCHINSON By: Marlin Togerson, Mayor Attest: Crary D. Plotz, City Administrator • OPEN -HOLD COUNCIL REPORT 25- NOV- 1997page 1 ---- 1980 ------------------ TIDS - - - - -- JOHNSON, LEONARD G. - __-- _______- __- __-- _-- DECEMBER PAYMENT - - -___ $812.76 c ' $812.76* im TIDS FIRSTAR BANK OF MINNESOTA PAYING AGENT FEES $412.39 c * ' $412.39* 1994 IMPRO CONST HUTCHINSON UTILITIES ORCHARD AVE STREET LIGHTS $374.77 c * ' $374.77* 1995 IMPRO CONST AMERICAN ENGINEERING TESTING PROFESS SERV- OSGOOD /HAYDEN $2,660.50 BRAUN INTERTEC CORP PROFESS SERV -LAKE ST IMPROVE $660.00 HUTCHINSON UTILITIES SOUTH LAKEWOOD STREET LIGHTS $5,206.22 OSM PROFESS SERV -LUCE LINE TRAIL $245.00 c ' $8,791.72* 1997 IMPR. CONST BAILEY NURSERIES TREES /SHRUBS $145.37 COMM TRANSPORTATION LOCAL FUND DEPOSIT $17,721.92 HUTCHINSON UTILITIES SOUTHVIEW CT STREET LIGHT $935.85 c * ' $18,803.14* CAP.IMPRO.FUND ALLIED MECH.SYSTEMS LABOR $2,852.85 c ' $2,852.85* CENTRAL GARAGE ASPEN EQUIPMENT CO SHARPEN BLADES $126.35 BRANDON TIRE CO TIRES, MOUNT /DISMNT, BALANCE $80.86 CRYSTEEL TRUCK EQUIP PLOW BLADE $4,170.44 FORBES AUTO LABOR $45.00 GE CAPITAL SOFTWARE $374.88 H&L MESABI SNO PLOW BL SEF $1,602.86 HOLT MOTORS INC CREDIT PARTS $170.69 HUTCHINSON WHOLESALE BATTERY, BRACKET $261.36 INTERSTATE BATTERIES BATTERIES $75.76 JERABEK MACHINE SERV FLAT IRON, CUTTING $6.14 JERRYS TRANSMISSION TUBE KIT $106.86 LITTLE FALLS MACHINE HARDWARE $45.82 • MANKATO MACK SALES WATER PUMP, CORE, THERMOSTAT $202.26 NO STATES SUPPLY INC HOOK MIDLAN $35.79 RMS REPAIRS, LABOR, MILEAGE $319.50 SORENSEN FARM SUPPLY CHAINS $23.16 STEWARD ENTERPRISES COLD WEATHER GREASE $1,108.00 TEPLY EQUIPMENT BELT $30.61 TERMINAL SUPPLY CO TIE RAP, STARTER CABLE $48.04 TWO WAY COMM INC MICROPHONE -$5.00 - W.D. COOLING CLINIC REPAIR HYDRAULIC OIL TANK $96.80 ZIEGLER INC PARTS $70.49 c * ' $8,996.67* GENERAL FUND A.J.SCHAAKE CO. ADAMEK, MARIAN ALLEN OFFICE PROD BAUMGARTNER, JEFF BCA /TRAINING & DEVELOPMENT BECKER ARENA PRODUCTS BENNETT OFFICE SUP. BERGER PLBG & HTG BERKLEY RISK SERVICES BIOCYCLE BLOCK, MARGIE BLUE EARTH COUNTY SHERIFF BREMIX CONCRETE CO BUSINESSWARE SOLUTIONS CAMERA SHOP CASH WISE CELLULAR 2000 CENTRAL GARAGE CITY OF CHASKA CITY OF HUTCHINSON CITY OF HUTCHINSON- GENERAL COAST TO COAST PLAQUES, LOGOS & ENGRAVING REFUND -CLASS CANCELLED OFFICE SUPPLIES JOB FAIR ADS REG- STEVEN SICKMAN ICE EDGER BLADE BLUE TONER PLUMBING SUPPLIES, LABOR NOV PROFESS SERV SUBSCRIPTION RENEWAL REFUND SR CLASS PROPERTY CLEAN UP PSI MIX TONER DEVELOP & PRINT SUPPLIES NOV SERVICE NOV VEHICLE RENT NONRESIDENT ADMISSIONS HATS CONTRIB -OCT & NOV FUN CHEMICALS FOR SPRAYING BATHROOM PROJECT $263 $5 $102 $80 $470 $ $62 $237 $800 $113 $5 $35 $669 $530 $26 105 710 $11,833 $203 $10,000 $183 $342 75 00 19 00 00 64 30 58 00 00 00 00 82 44 58 52 51 00 85 00 28 12 1 r 1 u /x'7+0 OPEN -HOLD COUNCIL REPORT 25- NOV- 1997page 2 --- ------- -------- ------- - - ---- GENERAL FUND COUNTY RECORDER _ -_ - - -_ OCTOBER FILING FEES ------__----_-- $280.00 CROW RIVER VET CLINIC OCTOBER CHARGES $373.27 CUMMINS NORTH CENTRAL FILTERS, OIL $380.02 DAAK REFRIGERATION • MATERIALS, LABOR $41.05 DASCHER, DUANE REIMS- SAFETY BOOTS $60.00 DEPT NATURAL RESOURCES DNR FEES TO STATE $2,596.00 DIAMOND MANUFACTURING MEDECO KEYS $22.50 DLT SOLUTUIONS AUTO CAD UPGRADES $3,757.00 ELECTRO WATCHMAN QUARTERLY CHARGE $987.26 EWERT JR., DICK SNOW REMOVAL $357.00 FAMILY REXALL DRUG PHOTOS $32.27 FORCIER, SUSAN REFUND -CLASS CANCELLED $5.00 G F NEMITZ SONS OPERATING SUPPLIES $43.20 GE CAPITAL SOFTWARE $646.46 GOPHER SIGN CO STREET SIGNS $167.13 GUGGEMOS, MARY REFUND -TRIP CANCELLED $36.00 HANSEN DEMOLITION LANDFILL LANDFILL $143.50 HENSEN, MARK REIMB -MEALS $6.66 HILLYARD FLOOR CARE / HUTCHINSON CLEANER $75.08 - HORKY, CHARLES REFUND -CLASS CANCELLED $8.00 HUTCH FIRE & SAFETY EXTING INSPECT $15.00 HUTCHINSON SAFETY COUNCIL SAFETY COUNCIL $250.00 HUTCHINSON UTILITIES FUSEHOLDERS FOR STREET LIGHTS $12,942.86 IND.SCHOOL DIST. #423 COMMUNITY EDUCATION -JUNE 1997 $9,091.50 INK SPOTS SNOWMOBILE ORDINANCE $119.28 JERRY'S SPORT CENTER INC COLT AR -15 $78.22 JOHNSON, JANICE REFUND -CLASS CANCELLED $8.00 K D U Z RADIO ADS ON KDUZ & KKJR $300.00 KAUTZ, DUANE REFUND - CANCELLED GYMNASTICS $13.00 KING, KATHY REFUND -TRIP CANCELLED $24.00 KIRCHOFF, LISA REFUND -TRIP CANCELLED $48.00 L & P SUPPLY CO LABOR $25.39 LAMPLIGHTER II FOOD CHARGES LITTLE DUKES CAR WASHES $ $26.00 46.00 LOGIS OCT SERVICE $5,911.74 LOUIS A. GREEN CORP SNO -BELT $127.16 LUDOWESE, JOYCE REFUND - CANCELLED SKATING $19.44 M R SIGN DEAF CHILD AREA SIGN $54.77 MARKA, JAMES REIMB -MEALS $23.91 MARQUARDT, BILL REIMB- MATERIALS FOR SIGNS $5.00 MATHIWG, BARB REIMB- MEALS, MILEAGE $61.47 MAY, JAKE • REIMB - UNIFORM BOOTS $50.00 MCGARVEY COFFEE INC COFFEE $35.63 MCLEOD COUNTY SHERIFF SAFE & SOBER GRANT $1,650.92 MCLEOD COUNTY TREASURER PARCEL LISTING $5.00 MCLEOD COUNTY VOITURE 414 REFUND TEMP LIQ LICENSE $50.00 MID -MN HOT MIX INC TN FINES $188.84 MINNCOMM PAGING NOVEMBER SERVICE $158.40 MLINAR, JOHN REIMB- MEALS, MILEAGE $89.59 MN DEPT OF REVENUE AUTO CAD UPGRADES $280.37 MR. MOVIES MOVIE RENTAL, POPCORN $12.79 MUSIC STORE, THE BATTERIES $85.20 PEACE LUTHERAN CHURCH 80 DINNERS $400.00 PITNEY BOWES INC EQUIPMENT MAINTENANCE $236.00 PLOTZ, GARY D. REIMB -MEALS $34.75 PLOWMAN, CARLA REFUND -CLASS CANCELLED $8.00 POPP, JIM REIMB- MILEGE $6.51 PRO AUTO CLEAN CLEAN SQUAD CAR $85.00 PRO COMMUNIQUE LAYOUT FOR HCDC $100.00 R & T SPECIALTY DARE MERCHANDISE $391.85 R&R SPECIALTIES INC 77" ICE BLADE GRIND $44.00 RADIO SHACK LITHIUM $2.97 REINER, MAUREEN REFUND SR TOUR $12.00 RIDER BENNETT EGAN & ARUNDEL PROFESS SERVICES $922.38 ROSENOW, PAUL YOUTH TACKLE FOOTBALL COACH $110.00 SENN, RUTH REFUND -CLASS CANCELLED $20.00 SHAW, KAREN ADAPTIVE REC $22.50 SHOPKO SNOW BRUSHES $39.93 SMALL COMPUTER BOOK CLUB WINDOWS 95 RESOURCE KIT $31.51 SMYKALSKI, RICHARD SNOW REMOVAL $357.00 SORENSEN FARM SUPPLY TREE SPADE RENTAL $175.73 SPRENGELER, LINDA REFUND -CLASS CANCELLED $5.00 ST. PAUL STAMP WORKS ANIMAL LICENSE TAGS, LINKS $79.42 STANDARD PRINTING SIGNATURE STAMP, COPIES $451.06 STAR TRIBUNE NEWSPAPER THRU 2/25 $26.00 STREICHERS LENS $10.65 r1 L J OPEN -HOLD COUNCIL REPORT 25- NOV- 1997page 3 _-_---------------------------------------------------------------------------------------- GENERAL FUND TEPLY, TODD HOURS WORKED $504.00 TKDA PROFESS SERV- AIRPORT PHASE II $16,972.77 TRI CO WATER COND SALT DELIVERIES $139.94 TRIPLE G DISTRIBUTING INC POP PURCHASE $28.80 TWO WAY COMM INC REPAIR & MAINTENANCE SUPPLIES $170.36 UNITED BLDG CENTERS WHITE CAP MLDG $22.37 US FILTER /DAVIS PROCESS BIOXIDE $1,065.00 US POSTAL SERVICE SR NEWSLETTER POSTAGE $305.00 VOELLNER, RANDALL REFUND -CLASS CANCELLED $7.00 WAL -MART CANDY, SNACKS $93.54 WHOOLEY, LYNETTE REFUND -CLASS CANCELLED $12.00 WITTE SOD SOD $90.00 WORLD TRAVEL - AIRLINE TICKETS 126.00 XEROX COPIER LEASE- OCTOBER 759.01 < *> $92,464.51* HUTCH TRANS FAC. ALLIED SERVICES OF HUTCHINSON LABOR, MATERIALS /OIL BURNER $424.92 GE CAPITAL SOFTWARE $374.88 HUTCH COOP CENEX UNLEADED FUEL $7,531.00 L & P SUPPLY CO CABLE -BRAKE 15.02 QUADE ELECTRIC SUPPLIES 42.39 SCHMELING OIL CO MANHOLE COVER $123.49 < *> $8,511.70* LIBRARY FUND IS FIRSTAR BANK OF MINNESOTA PAYING AGENT FEES $218.50 < *> $218.50* LIQUOR STORE CITY OF HUTCHINSON LOTTERY $140.00 ED PHILLIPS & SONS CO. NOV WINE CREDIT $3,755.95 EL QUEENO CIGAR CO HOBO RUM $49.24 GRIGGS COOPER & CO NOV LIQUOR PURCHASE $17,398.59 HAROLD SANDGREN ICE SERV CLEAN ICE MACHINE $50.00 HENRYS FOODS INC OCTOBER PURCHASES $489.64 JOHNSON BROTHERS LIQUOR CO. NOV LIQUOR PURCHASE $7,282.10 JORDON BEVERAGE INC. NOV BEER PURCHASE $704.35 LENNEMAN BEVERAGE DIST. INC NOV BEER PURCHASE $2,846.95 LEO'S TRANSFER 1ST HALF NOV FREIGHT $835.55 LOCHER BROS INC NOV BEER PURCHASE $17,343.72 • LOGIS OCT. SERVICE $760.34 LUNDHOLM, LORI CLEAN WINDOWS $42.60 MINESOTA WINEGROWERS COOPERATI NOV WINE PURCHASE $433.20 PAUSTIS & SONS NOV WINE PURCHASE $42.00 QUALITY WINE & SPIRITS CO. OCT LIQUOR CREDIT $913.52 TOWN & COUNTRY TIRE INSTALL TUBES IN CART TIRES $35.36 TRAVELERS DIRECTORY SERVICE ADVERTISING $243.00 TRIPLE G DISTRIBUTING INC NOV BEER PURCHASE $18,149.00 WINE COMPANY, THE NOV WINE PURCHASE $585.50 < *> $72,100.61* PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB $575.00 AMERICAN EXPRESS EE CONTRIB $76.80 AMERICAN FAMILY INS CO. EE CONTRIB $89.16 GREAT WEST LIFE INS. CO. EE CONTRIB $100.00 H.R.L.A.P.R. EE CONTRIB $164.00 ICMA RETIREMENT TRUST EE CONTRIB $2,366.92 PERA LIFE INS CO. EE CONTRIB $130.50 PERA- D.C.P. EE CONTRIB $52.02 PRUDENTIAL EE CONTRIB $180.00 PRUDENTIAL MUTUAL FUNDS EE CONTRIS $30.00 PUBLIC EMPLOYEES EE CONTRIB $19,614.82 TEMPLETON INC EE CONTRIB $258.46 WADELL & REED EE CONTRIB $150.00 < *> $23,787.68* PUBLIC SITES MCLEOD COOP POWER ELEC HOOKUPS $6,400.00 < *> $6,400.00* RURAL F. D. THRALL DISTRIB REPAIR & MAINTENANCE SUPPLIES $9.59 < *> $9.59* OPEN -HOLD COUNCIL REPORT 25- NOV- 1997page 4 --- WATER /SEWER ---------- ------- ------ ----------- FUND AG SYSTEMS -- -- --- ---- --- -- ------- -- PARTS TO REPAIR SPRAYER ------ $13.04 -- AM.WATER WORKS ASSN MEMBERSHIP RENEWAL $182.00 ANALYTICAL PRODUCTS GROUP AUGUST PET STANDARD SET - $265.55 ASHBROOK HYD PRESSURE GUAGE $136.00 BARNSTEAD THERMOLYNE V -MAN BP PP $66.14 CELLULAR 2000 NOV SERVICE $24.43 CROW CHEMICAL CO ICE MELT $207.72 CSC SCIENTIFIC CO REPAIR & MAINTENANCE SUPPLIES $467.79 D.P.C.IND.INC 150 LB CYL $168.00 DEPT OF LABOR & INDUSTRY ENG LICENSE RENEWAL -S HANSON $30.00 DEVRIES, RANDY REIMS -MEALS $4.68 FAMILY REXALL DRUG PET. JELLY $2.69 FISHER SCIENTIFIC MOISTURE ANLYZER $3,523.82 GEO SERVICE CORP FLOOR DRY, BARREL DEPOSIT $112.20 GOPHER STATE INC OCTOBER CALLS $229.25 GRAHAM, MARION REIMS- SAFETY GLASSES $80.00 HANSON & VASEK CONSTRUCTION HYDRANT REPLACEMENT, SIDEWALKS $525.00 HARRIS CONTRACTING NOV SERVICE MAINTENANCE $1,055.00 HAWKINS WATER TREATMENT GROUP AQUAMATE GRANULAR $63.08 HILLYARD FLOOR CARE / HUTCHINSON GRAY -TOP $31.74 HUTCH PLBG & HTG CO LABOR $73.50 HUTCHINSON UTILITIES OCT ELEC $231.36 IMPERIAL PORTA THRONES OCTOBER UNIT RENTAL $49.52 INFRATECH MARKING FLAGS $29.26 INGMAN LABORATORIES OPERATING SUPPLIES $173.50 JASTER, LEON METER REFUND $70.00 L & P SUPPLY CO LABOR, PARTS $201.66 LOGIS OCT SERVICE $3,080.07 MCGARVEY COFFEE INC COFFEE $38.00 MERRILL, KENNETH B. REIMB -MEALS $36.53 MN DEPT OF REVENUE HYD PRESSURE GUAGE $51.26 MN VALLEY TESTING LAB WATER TESTS $8.00 MOONEY & ASSOCIATES PARTS, TRAVEL, EXP $1,207.87 NCL LAB SUPPLIES $694.66 PLOTZ, GARY D. REIMB- PICTURES $18.05 REOTEMP INSTRUMENT CORP MOISTURE METER $123.96 RUST ENVIRONMENT PROFESS SERV -ILL & FL SAN SEW $767.82 SCHILLING PAPER CO CANLINER $23.06 SCIMAMM IMPLEMENT EQUIPMENT PARTS $116.86 SERV -O -CAL SERVICE & CALIBRATION $570.24 UNITED BLDG CENTERS LUMBER, SINKERS $113.32 • USA WASTE SERVICES INC LOADS 10/20 TO 10/31 $4,313.31 WITTE SANITATION TRUCK TIME & LABOR $50.00 < > $19,229.94• $263,766.83• 40 IMMEDIATE PAY COUNCIL REPORT 25- NOV- 1997page 1 - ------------- ------ ------ - - - - -- GENERAL FUND CANDELIGHT CAROLS - ___- _- _ - - -__ BUFFET & CONCERT -46 SENIORS _____ - -___ $1,219.00 USE DEPT NATURAL RESOURCES DNR FEES TO STATE $3,972.00 HUTCHINSON TEL CO NOV SERVICE $455.27 CITY OF HUTCHINSON- GENERAL FUN J.C.PENNEY CO • CATALOG PURCHASE $48.22 LENNEMAN BEVERAGE DIST. INC JERUSALEM'S RESTAURANT DINNER 11 -21 -97 $179.28 MCLEOD COOP POWER OCT ELEC $576.06 PURCHASE MN BODY & EQUIPMENT 1997 ELDORADO AEROTECH BUS $42,328.84 BEER < *> $48,778.67* HUTCH TRANS FAC_ MN DEPT OF REVENUE HATS USE TAX LIQUOR STORE CITY OF HUTCHINSON- GENERAL FUN PAYROLL 11/7 LENNEMAN BEVERAGE DIST. INC OCT BEER PURCHASE QUALITY WINE & SPIRITS CO. NOV BEER PURCHASE TRIPLE G DISTRIBUTING INC OCT BEER PURCHASE WATER /SEWER FUND MN DEPT OF REVENUE WIRE TRANSFERS Liquor Sales Tax H.A.T.S. Fuel Tax 1 *Tax Increment Bonds - Interest Payment 1994 Wastewater Refunding- Interest Payment Payroll Withholding Tax Payroll -MN Dept of Revenue WASTE COLLECTION & USE TAX $82.80 $82.80* $7,851.66 $1,193.35 $6,204.19 $7,709.85 $22,959.25* $3,853.00 $3,853.00* $75,673.72* $17,871.00 596.60 16,563.75 66,058.75 37,254.64 8,004.22 r LI Hutchinson Fire Department 205 Third Avenue SE Hutchinson, NIN 55350 -2673 320 - 587- 2506/Fac 320 -234 -4469 TO: Mayor and Council FROM: Brad Emans, Fire Chief October. The fire department responded to 15 calls for service in October 4 - Commercial /Industrial 1 - Multi- family 1 - School Type Buildings 1 - Rescue 2 - Carbon Monoxide 1 - Mutual Aid Breakdown of the Rural calls: 2 Residential 3 Rescue Drills /Meetings for the month: • SCBA Maintenance • 1st Responder Refresher • SCBA Recertification • Regional meeting /bb H iFIRE\CCUPDATE. r 1 LJ Pn Ned on recycled paper- MINUTES • Hutchinson Employee Safety Committee October 17, 1997 Present at meeting: Eldon Barkeim, Brenda Ewing, Scott Hanson, Tom Kloss, Dick Nagy, Mark Weis. Absent were: John Arlt, Jim Ford, Marilyn J Swanson. Meeting was called to order at 10:10 a.m. The Minutes of the September meeting were approved. Barricade Procedure: Another letter from the safety committee should be addressed to Police Chief Madsen regarding this procedure. Accidents: There were no accident or near accident reports submitted this month. Walk Through: They should be conducted by members of the safety council. There was • no definite conclusion reached by the committee. First Aid Supplies: Mark will work with John and set up a central location, the Recreation Center, to store supplies. CPR Training: Tom reported that there were 45 recertifications, 4 first -time trainees, and no shows. Tom will have the list in the next Siren. There was talk of offering CPR again on a one -time basis for those who didn't or could not attend. A flyer in the payroll staffer would notify employees of this. Tom will notify Myron. Fire Chief. Could the new fire chief (full -time employee) be available to the safety committee as a liaison? The committee would like some input on his job description. Brenda will keep us advised on this situation. Dick asked that everyone bring ides about what this individual could do for the safety committee to next meeting. Goals & Objectives: 1997 goals & objectives were discussed. See enclosed form. 1. CPR training has been done. 2. Fire extinguisher training is completed. • 3. Each building must have a written detailed evacuation plan with a map as to where to go. 4. Injury and accident reports need to be broken up and discussed. 5. Tom is working on the incentive program. Scott and Brenda will form a sub- committee. Anyone with ideas, please contact them. 6. Brenda reported that City Hall now works with the Police Department regarding office security. All other departments reported no problems. 7. Any employee may go to a safety meeting and possibly train other employees in their department about material learned at meeting. 8. Discussion about offering a short one -day session for Lock Out/Tag Out training for all employees. Office and maintenance may be trained separately, as was done with back safety. Dick and Brenda will work on this and possibly contact Berkley Associates or Minnesota Safety Council. 9. First Aid was discussed in the earlier minutes. 10. The orientation video will stay the same, unless John wants changes. Training: Monthly training was done in all departments. CPR was done for all departments. Wastewater had lab safety meeting. Scott had meeting on proper grilling for the City Hall staff. Other: There was lengthy discussion if there should be a director at the safety meeting. Brenda will check into this for next meeting. Meeting was adjourned at 11:20 a.m. The next meeting will be held on November 20, 1997 (Let's hope that we aren't plowing snow yet!). 0 r0a YOUR INFORMATION 4 IzY of DILWORTH I st AVENUE SE, P.O. BOX 187, DILWORTH, MN 56529 (218) 287 -2313 FAX: (218) 287 -2309 RECEIVED NOV 19 1997 November 17, 1997 Mayor Marlin Torgerson City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgemon, CITY OF HUTCHMSON • On behalf of the residents of Dilworth and the Dilworth City Council I thank you for your donation to the L.MC Spring flood Assistance Fund which benefited our community. The money the city of Dilworth received from the Flood Assistance Fund was used to construct a dike in Orchard Estates. Orchard Estates is located in the northeast area of the city and experienced overland flooding last spring. The construction of the dike on the East side of this development should prevent future occurrences of this type of flooding. The money we received from this fund was crucial to the financing of this project since the city did not have available funds in the budget and the costs would have had to come from our reserves. Your generosity in helping your neighbor cities is greatly appreciated by our community. Your city's donation was a direct benefit to the residents of Dilworth. Again, thank you for your assistance in our efforts to alleviate the burdens of last spring's flooding. Sincerely, Mayor Paul Marquart • DILWORTH a Minnesota stark. !�� Ip�OY[ Il.11�.�f�l State Representative Bob Nes 289 State Office Bln'Idu 100 Qmfifil6on Ave., St. Paul, MN 55155 (612) 2964344 RECEIVED For Immediate Release November 17,1997 To the Editor: CITY OF HUTCHINSON NOV 1 81997 I have received more calls, a mail, and letters regarding the Twin/Stadium issue than any other issues during my service as your state representative. Clearly there is a broad range of public opinion both for keeping the Twins, letting them go, no stadium, building a new stadium, those for and against video gaming at Canterbury, with the majority wanting to keep the Twins but NO public tax dollars. • The proposal considered last week included: 1. Pohlad donating Twins to charitable foundation 2. No tax payer dollars 3. No gambling dollars 4. Binding thirty year lease with the Twins 5. Outdoor baseball stadium funded solely with user fees. 6. The old Met site would be sold and all the debt on the Metrodome would be paid in full. Under this proposal Twins owner Carl Pohlad would donate the team to a charitable foundation which in turn could sell public ownership stock in the team or could sell the team in the future. The maximum Pohlad could receive from the deal would be relief from the $86 million debt on the team including the purchase of the franchise. The charitable foundation or the state could realize as much as $50 million if the team were sold at market value to another buyer or to another city seeking a franchise. Also under this proposal bonds would be sold to build an outdoor stadium (roof ready) using a variety of user fees and a surtax on player salaries to pay off the debt on the bonds. Those attending the game or otherwise benefitting from a new stadium would pay for it through ticket tax, parking, concessions, signage, advertising, and sale of any other items at the stadium. There would be no public taxpayer dollars in this proposal. -- MORE — The bill we voted on last week was not a final bill, but rather a vote to send it to House/Senate Conference Committee to work out the details, provide the needed financial analysis and bring it back to both the House and Senate for an up or down vote. I felt those who have been working on this issue deserved the opportunity to confer with the Senate and provide a comprehensive bill with fiscal analysis so that we could make an informed decision before a final vote. Throughout the process, I have tried to keep an open mind to all the proposals and consider the pros and cons carefully before making a decision. When the House voted on a Twins/Stadium proposal a few weeks ago, it was amended so many times I could not lend my support to the plan. The bill I supported November 13, to send to Conference Committee, was the best bill to keep the Twins without taxpayer dollars. Even though this may have been the best deal to keep the Twins, I'm still very concerned about the sports fans and the corporate business community's ability to support 4 separate sports facilities for major league teams. We need dual and multiple uses of these facilities and I'm hopeful that will be worked out in the future, especially with the advent of the St. Paul hockey franchise and some possible trade off. The bill that was proposed reflected what the majority of the people have been asking me to do: keep the Twins but NO taxpayer dollars. Now it's up to the Twins and Mr. Pohlad to figure out if they will go through with their deal in North Carolina or some other alternatives to keep the Twins in Minnesota. It's clear Mr. Pohlad wants to divest his interest in the Twins. I hope that something can still be worked out with no taxpayer liabilities to keep both the Twins and the Vikings in Minnesota. Over the past 35 years they have been an integral part of our economy, entertainment, culture, and conversations and hopefully they will be for the next 35 years. Sincerely, BOB NESS State Representative, District 20A ROD GRAMS MINNESOTA COMMITTEES. BANKING. HOUSING, AND URBAN AFFAIRS ENERGY AND NATURAL RESOURCES FOREIGN RELATIONS JOINT ECONOMIC November 3, 1997 United states Senate WASHINGTON, DC 20510 WASHINGTON OFFICE PH. 202 -234 -3341 FAX 202 -228 -0966 INTERNET, MAIL_GRAMSOGRAMS.SENATE. C, MINNESOTA OFFICE 2013 SECOND AVENUE NORTH ANOKA MN 58303 PH.612 -427-5921 FAX 612 - 127 -9972 FQ RECEIVED Mayor The Honorable Marlin Torgerson R Y OUR 1NFpR�jATI Q NOV 1 7 997 City of Hutchinson CITY OFHUiCH,NSpN 111 Hassan Street SE Hutchinson, MN 55350 -2522 Dear Mayor Torgerson: Knowing of your interest in transportation issues, I thought you would be interested in reading a copy of my floor statement recently given on the importance of passing a six -year extension of the "Intermodal Surface Transportation Efficiency Act of 1997," commonly know as ISTEA II, before we adjourn for this session. As you know, the reauthorization of ISTEA has expired and partisan efforts have now blocked the six -year extension. I look forward to working with you on this vital transportation spending bill. Sincerely, ) Lrl Rod Grams United States Senator RG:ty 0 PRINTED ON RECYCLED PAPER ROD GRAMS MINNESOTA cow ": BANKING, HOUSING, AND URBAN AFFAIRS ENERGYAND NATURAL RESOURCES FOREIGN RELATIONS JOINT ECONOMIC 'United M ates senate WASHINGTON, DC 20510 WASHINGTON OFFICE: PH. 202- 22477" FAX 202 - 216-0956 INTERNET: MAR MINNESOTA OFFICE: 2017 SECOND AVENUE NORTH ANOKA MN 55207 PH. 612J27-5921 FAX 612�274572 FLOOR STATEMENT OF THE HONORABLE ROD GRAMS INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT OF 1997 OCTOBER 28, 1997 Mr. President, the introduction of the Senate's "Intermodal Surface Transportation Efficiency Act of 1997" represents the result of intense negotiations between Chairman Chafee, Senator Warner, and Senator Baucus, each of whom have represented three different legislative approaches to the reauthorization of ISTEA. I want to thank each of these senators for the work they've done to bring this bill to the floor. The citizens of my home state of Minnesota strongly support a six -year reauthorization bill funded at the highest levels. This should be one of our top priorities before we adjourn for this session. • Unfortunately, however, this important legislation is being held up by other senators seeking to impose a political agenda on vital transportation spending. Their effort to halt this crucial transportation spending bill are far more egregious than other attempts in the past to influence legislation by holding it hostage. It is inconceivable to me that we would not consider this bill on its own merits, and the question of "why not" is being asked by every state concerned about the availability of transportation funds for continuing projects. It's ironic that senators claiming to support labor issues would thumb their noses at the same hard - working Americans who feed and clothe their families through the salaries they earn working on transportation projects. Not to mention how important those projects are for improved safety and for meeting our growing transportation needs. ISTEA must be considered before we adjourn for the year, Mr. President. There has been a real effort to reach a compromise that achieves balance among the 50 states. This balance is required to address unique transportation needs in the different regions of the country -- the congestion needs of the growing South, the aging infrastructure needs of the Northeast, and the national transportation needs of the rural West and Midwest. Almost every state shares in the growth in dollars contained within the bill compared to the funding levels they received under ISTEA in 1991. I was proud to join Senator Warner as a cosponsor of STEP 21 earlier this year, as Minnesota was a member of the STEP 21 coalition. I'm pleased that much of that bill has been incorporated into this legislation. T to ON PFmuo FI A Mr. President, this bill attempts to preserve the principles of ISTEA that have proven to be successful. We need to ensure that our transportation growth contributes to the preservation of our environment. We need to continue to build upon the shared decision - making between federal, state, and local governments in the transportation planning process. We also need a transportation bill based on a formula that's fair — this bill will either succeed on the "doctrine of fairness" or it will fall victim to politics as it has in the past. I am pleased the ISTEA reauthorization attempts to ensure a fair allocation of funds. The new formula was determined with objective factors such as number of miles of the National Highway System and each state's contributions to the highway trust fund. Under this legislation, every state will receive a minimum return of 90 percent of their contributions to the Highway Trust Fund, a very different guarantee from the so- called "90 percent Minimum Allocation" in ISTEA. This is a real guarantee. Finally, we must have a transportation bill that makes an improvement in streamlining and flexibility. This bill streamlines ISTEA's five major programs into three -- the National Highway System, the Surface Transportation Program and the Congestion Mitigation and Air Quality Program. The federal focus on our most important network of roads -- the National Highway System, which includes our Interstate System -- is maintained. The streamlining and flexibility provided by the ISTEA reauthorization will give Minnesota the ability to make its own transportation decisions — and that's a great step forward. This bill attempts to get a reasonable rate of return for Minnesota. In this bill, Minnesota will receive 1.50% of federal apportionment dollars, which represents an increase from 1.43% of actual dollars under the 1991 ISTEA. The bill would also increase Minnesota's share by over $82 million per average year above the 1991 authorization. I'm pleased to be a cosponsor of the Byrd -Gramm amendment which allows the federal gas tax of 4.3 cents now dedicated to the Highway Trust Fund to actually be spent on highways. This will provide Minnesota the necessary additional revenue that's so critical to meeting our infrastructure needs. Mr. President, the political games must end. The reauthorization of ISTEA has expired -- we need to go forward and approve a new highway reauthorization bill. It has been proven again and again that transportation spending is one of the most important, cost - effective investments in our nation's future. For every $1 billion spent on transportation, we create 60,000 jobs -- jobs that are at risk while some senators attempt to hold this legislation prisoner in exchange for the advancement of their particular political agendas. I ask my colleagues to liberate this political hostage and allow the ISTEA legislation to proceed. Thank you, Mr. President. 0 CITY OF HUTCHINSON LIQUOR STORE COMPARISON OCTOBER 19N OCTOBER TOTAL 1996 LIQUOR BEER WINE MISC. TOTAL BY WEEK • 'CANCIL' CITY OF HUTCHINSON LIQUOR STORE COMPARISON OCTOBER 1997 TOTAL LIQUOR BEER WINE MISC. TOTAL BY WEEK 1 1,214 2,414 405 233 4,266 2 1,785 2,118 429 214 4,546 3 1,721 2,896 541 346 5,504 4 3,253 5,602 880 479 10,214 5 3,407 6,398 1,032 511 11,348 7 1,404 1,804 396 305 3,909 8 1,392 2,016 439 236 4,083 9 1,582 2,116 324 188 4,210 10 1,437 2,913 603 193 5,146 11 3,140 5,427 982 506 10,056 12 2,719 5,750 1,361 558 10,388 14 1,031 2,219 383 213 3,846 15 1,713 2,105 400 264- 4,482 16 1,536 2,909 437 157 5,039 17 2,209 3,560 721 309 6,798 18 2,971 5,372 1,089 481 9,913 19 2,958 5,244 1,048 466 9,726 21 1,523 2,186 337 184 4,230 22 1,379 1,793 570 270 4,012 23 1,632 2,157 339 156 4,284 24 1,909 2,681 627 236 5,453 25 3,154 5,515 1,062 549 10,279 26 3,615 6,087 1,269 426 11,397 28 1,709 2,449 289 245 4,693 29 1,670 2,151 542 248 4,611 30 1,347 2,019 495 163 4,024 31 2,068 2,884 619 266 5,837 TOTAL 55,488 90,785 17,621 8,401 95 TOTALS 53,579 82,551 15,357 11,120 % OF SALE 32 53 10 5 SALES INC OR DEC 9,687 6 % 1 2,312 2,762 706 290 6,070 2 2,518 3,953 543 374 7,388 3 3,953 7,073 1,402 792 13,220 4 3,812 7,027 1,530 553 12,922 39,600 35,878 6 1,522 2,226 329 180 4,257 7 1,537 2,238 1,752 228 5,755 8 1,500 2,127 538 266 4,431 9 2,488 3,207 744 298 6,737 10 3,607 6,077 1,149 490 11,323 11 3,617 5,978 1,198 738 11,531 44,034 37,791 13 2,002 2,101 490 210 4,803 14 2,258 2,424 465 192 5,339 15 1,944 2,560 625 264 5,393 16 1,770 3,557 704 198 6,229 17 3,532 5,928 1,285 609 11,354 18 2,864 5,672 1,179 470 10,185 43,303 39,804 20 1,632 1,993 551 176 4,352 21 1,720 1,879 626 288 4,513 22 1,610 2,356 469 422 4,857 23 1,986 3,411 718 317 8,432 24 4,132 5,487 1,298 494 11,411 25 4,155 6,064 1,140 564 11,923 43,488 39,655 27 1,491 2,282 580 165 4,518 28 1,511 2,173 544 387 4,615 29 1,859 2,348 372 157 4,736 30 2,720 3,221 747 233 6,921 31 3,612 6,920 1,573 536 12,641 19,165 33,431 172,294 67,664 103,044 23,257 9,891 203,856 162,607 96 TOTALS 55,488 90,785 17,621 8,401 172,295 100 % OF SALE 33 51 11 5 100 SALES INC OR DEC 31.561 18 % CITY OF HUTCHINSON LIQUOR STORE COMPARISON OCto6E.t 1995 1,214 2,414 405 233 OCTOBER 2 1,785 2,118 429 214 TOTAL 1995 LIQUOR BEER WINE MISC. TOTAL BY WEEK 2 1,374 2,068 411 145 3,998 1Q214 3 1,401 1,731 331 156 3,619 7 4 2,018 2,249 443 157 4,867 1,392 5 1,769 3,171 454 215 5,609 2116 6 3,097 5,208 1,101 346 9,752 603 7 2,835 4,671 991 385 8,882 508 10,058 12 2,719 5,750 1,361 558 36,727 9 1,460 1,910 380 130 3,880 15 10 - 977 2,206 339 144 3,666 1,538 11 1,162 2,364 377 237 4,140 3,560 12 2,131 3,129 513 233 6,006 1,089 13 2,864 5,261 885 460 9,470 466 14 3,434 4,893 1,044 400 9,771 4,230 22 1,379 1,793 570 270 4,012 36,933 16 1,535 2,106 363 150 4,154 1,909 17 1,646 2,151 332 198 4,327 5,515 18 1,781 2,117 421 191 4,510 1,269 19 2,015 2,895 557 217 5,684 245 20 2,965 5,138 962 409 9,474 4,811 21 3,222 5,065 958 324 9,569 31 2,068 2,884 819 266 5,837 37,718 23 1,413 1,785 457 144 3,799 24 1,061 1,847 448 155 3,511 25 1,400 2,036 385 215 4,036 26 1,801 2,567 388 473 5,229 27 3,313 5,661 946 427 10,347 28 3,319 5,695 1,068 538 10,620 37,542 30 1,700 2,334 443 4,448 8,925 31 1,886 2,293 360 223 4,762 13,687 TOTAL 53,579 82,551 15,357 11,120 162,607 94 TOTALS 50,375 76,376 13,552 5,833 146,136 % OF SALE 33 51 9 7 100 SALES INC OR DEC 16,471 11 % CITY OF HUTCHINSON LIQUOR STORE COMPARISON OCTOBER 1996 0 OCTOBER TOTAL 1996 LIQUOR BEER WINE MISC. TOTAL BY WEEK 1 1,214 2,414 405 233 4,286 2 1,785 2,118 429 214 4,546 3 1,721 2,896 541 346 5,504 4 3,253 5,602 880 - 479 1Q214 5 3,407 6,398 1,032 511 11,348 7 1,404 1,804 398 305 3,909 8 1,392 2,016 439 236 4,083 9 1,582 2116 324 188 4,210 10 1,437 2,913 603 193 5,146 11 3,140 5,427 982 508 10,058 12 2,719 5,750 1,361 558 10,388 14 - 1,031 2,219 383 213 3,846 15 1,713 2,105 400 264 4,482 16 1,538 2,909 437 157 5,039 17 2,209 3,560 721 309 6,798 18 2,971 5,372 1,089 481 9,913 19 2,968 5,244 1,048 466 9,726 21 1,523 2,186 337 184 4,230 22 1,379 1,793 570 270 4,012 23 1,632 2,157 - 339 156 4,284 24 1,909 2,681 827 236 5,453 25 3,154 5,515 1,062 549 10,279 26 3,615 6,087 1,269 426 11,397 28 1,709 2,449 289 245 4,693 29 1,870 2,151 542 248 4,811 30 1,347 2,019 495 163 4,024 31 2,068 2,884 819 266 5,837 TOTAL 55,488 90,785 17,821 8,401 95 TOTALS 53,579 82,551 15,357 11,120 % OF SALE 32 53 10 5 SALES INC OR DEC 9,687 6% 35,878 37,791 39,804 39,655 19,165 172,294 162,807 100 n CITY OF HUTCHINSON LIQUOR STORE COMPARISON 'OCTOBER' '1994' OCTOBER 1994 LIQUOR BEER WINE MISC. TOTAL TOTAL BY WEEK 1 2,859 4,836 918 338 8,951 3 1,401 1,731 331 156 3,619 8,951 3 1,210 1,459 322 103 3,094 4 1,584 1,635 312 312 3,843 5 1,082 2,082 444 227 3,835 6 2,577 2,311 438 165 5,491 7 2,596 5,089 890 345 8,920 36,727 8 2,517 4,463 866 373 8,219 10 977 2,206 339 144 3,666 33,402 10 1,321 2,386 289 235 4,231 11 1,015 1,393 270 141 2,819 12 1,222 1,919 362 149 3,652 13 1,655 2,286 308 181 4,430 14 2,742 4,658 760 313 8,473 36,933 15 2,957 3,863 924 286 8,030 17 1,646 2,151 332 198 4,327 31,635 17 1,233 1,540 340 110 3,223 18 1,506 1,769 439 127 3,841 19 1,471 2,561 276 146 4,454 20 1,723 3,679 381 127 5,910 21 3,140 4,283 685 323 8,431 37,718 22 2,966 3,907 758 278 7,909 24 1,061 1,847 448 155 3,511 33,768 24 1,664 1,744 334 112 3,854 25 1,154 1,683 349 95 3,281 26 1,236 1,748 443 157 3,584 27 1,607 2,381 434 122 4,544 28 2,663 4,635 820 383 8,501 37,542 29 3,117 5,847 891 383 10,238 31 1,886 2,293 360 223 4,762 34,002 31 1,558 2,219 299 302 4,378 4,378 TOTAL 50,375 76,376 13,552 5,833 146,136 93 TOTAL 45,421 65,913 11,944 4,805 128,083 % OF SALE 34 52 9 4 100 SALES INC OR DEC 18,053 14 % 0 0 CITY OF HUTCHINSON LIQUOR STORE COMPARISON 'OCTOBER' '1995' OCTOBER 1995 LIQUOR BEER WINE MISC. TOTAL TOTAL BY WEEK 2 1,374 2,068 411 145 3,998 3 1,401 1,731 331 156 3,619 4 2,018 2,249 443 157 4,867 5 1,769 3,171 454 215 5,609 6 3,097 5,208 1,101 346 9,752 7 2,835 4,671 991 385 8,882 36,727 9 1,460 1,910 380 130 3,880 10 977 2,206 339 144 3,666 11 1,162 2,364 377 237 4,140 12 2,131 3,129 513 233 6,006 13 2,864 5,261 885 460 9,470 14 3,434 4,893 1,044 400 9,771 36,933 16 1,535 2,106 363 150 4,154 17 1,646 2,151 332 198 4,327 18 1,781 2,117 421 191 4,510 19 2,015 2,895 557 217 5,684 20 2,965 5,138 962 409 9,474 21 3,222 5,065 958 324 9,569 37,718 23 1,413 1,785 457 144 3,799 24 1,061 1,847 448 155 3,511 25 1,400 2,036 385 215 4,036 26 1,801 2,567 388 473 5,229 27 3,313 5,661 946 427 10,347 28 3,319 5,695 1,068 538 10,620 37,542 30 1,700 2,334 443 4,448 8,925 31 1,886 2,293 360 223 4,762 13,687 TOTAL 53,579 82,551 15,357 11,120 162,607 94 TOTALS 50,375 76,376 13,552 5,833 146,136 % OF SALE 33 51 9 7 100 SALES INC OR DEC 16,471 11 % Date: '1/01/97 Time: 0 Page: I Item code Description DEPTNO - -} 1 (LIQUER) Court 115' Suhtotals- DEF'TNO - -' 2 (PEER) Count 53 5uhtotals- > DEPTNC - -` 3 (WMP Count 1131' Sub tot als -` DEPTNO 5 (ICE.' Count 2 Subtotal= -- - -' DEPTNO :- 9 (RE(TA',) Count 2 Subtotals - -; DEPTNO - i 19 (TOBACCO PRODUCTS) Count 390 5uhtotals- -> DEPTNO 961 iMISC BEEF; CCjn: 1 Subtotah -> DEPTNO 91 (MISC LIQLCR) Court 1 Subtotals - -J DEPTNO -- 92 (MIS:: WINS) Cnur; 1 Subtotals - DEPTNO - -` 93 (MISC 6.55;.` Count 288 Suntotals- DEPTNO - -? 94 ;MISC ND TAX) Court 61 Subtotals - -i ,cunt 3620 'otais - -, "LIQUOR HUTCH" Cr, Extended -- - - - -- Cis crdr W -C -H cost Oty (WED)10/1/97- 499.07 2276+.1.17 (FR 1) 10/31 /97 33.1 542 126.40 • - Month to date sales - -- Cost Markdowns Sales Profits OP 'd 24150 175969.28 6852 52396 J5 889.'4 66: 4.03 14377.28 21.5 7856 49607.:19 12809 90400,99 437.36 102597.34 221 %.x5 21.6 19918 99886.56 3758 15227.50 499.07 2276+.1.17 753=.6? 33.1 542 126.40 716.5; 590.18 82.4 .� 12' :�,(tCi 120.00 1i1Q „i 26.8 3529 9509.61 1937 398x.27 115.45 5444.95 1461 .58 ++r++ • r+r ++r ;038 5239.77 1777 2100.42 37.09 3056,70 956.28 31.3 6 1 9 :221.82 134 264.67 0183 413.63 14E:.9b 0 59070 3314x4.19 27835 154500.W 1968.02 201883.30 47393.31; 23.5 Date: 11/01/97 'LIQUOR (FRI)1 /3/97 - Time: 09:36 ;28 HUTCH' (FR 1) 10/31 /97 Page: 1 E;terded --- - ----- - ------ Year to Date Sale=_. --------------- - -- Item code Description CIS 'W -C H cost Qty Cost Mark:aouns Sales Profits SP ? DEPTKi - -:? 1 (LIUJOR) Count 1157 Subtotals - -) -- - - - - -- ---- - - - - -- - - - - -- --- - ---- -- -- - - - --- -- -- - - - - - - -- -- - - - - - -- 24150 175 %9.29 62859 479140.65 646'. 612360.95 13312 1 21.B DEPTNO - -> 2 (BEEP) C ount 587 Subtotals- -- - - -- --- - - - --- -- - - - - -- --- - - -- -- - - - - --- ---- - - - - -- --- - - - - -- - - - -- 7856 4 9607.09 'r26387 843Ae224 4625.95 1972754.38 22886214 21.3 DEPT Fj -) 3 (0,2w Count 1130 Subtotals - -1 ----- -- --- 19818 FB86.56 3671 1390311.10 4255,64 2<)A239.1B 69209.178 DEPTNO - '; 5 (ICE.) Count 2 Subtut,als__;. -------- __ - ----- ________ ----- ---- __ -- ---- x940 1946.35 11732.12 9735.77 l3.4 DEPTNO -- 9 (RENTL) Cw1nt 2 Subtotals - -; - - - -- - -- - - - - -- -- -- - - -- ---- - - - - -- --- - --- - - - -- - - -- 52; 5.clo 19'66.04 1961.44 99.7 DEPTNO - 1 IU (TOBACCO PRML TS) Count 390 Eabtctals -` - - ----- --- - - - - -- -- - - - - -- - - - --- - - - -- - -- - - - - -- - - - - - -- --- - - -- -- 3529 95'[19.67 17843 37355.55 811 50947.32 13591.77 26.7 DEPT'+f0 - -; 9') (MISC BEER) Count I Lrb -- :% - - -- --- -- - - -- - H'HFi� DEPTND - 91 (MISC LIGUMn Count 1 Eubtotals-- - - - - -- - -- - - -- -- - --- -- - --- -- - - - *t�cz DEPTWJ - > K (MISC WINEi Count 1 Subtotals - -- -- - -- --- - -- - - - - -- ----- -- - -- - - -- -- - - - - - - -- - - - -- -- -- - -- - - - - -- *-rxt;t DEPTNO 93 (MISC 6.5n) Count 288 Eubtotais- -i -- - - - - -- - ----- ---- - - - - -- ---- -- - - - - -- - - - - -- - -- --- - - - - -- - di30 5239.77 760 117.6E 756.77 3C49D. 9 867 6, 28.2 DEPTNO - -) 94 (MISC NO TAX) Count 61 Subtotals- -' - - --- - - - - -- - - - -- - - -- -- - - -- - -- - --- 679 221.02 1674 3367.K 32.64 5010.01 1642.15 ..2.3 Count j,'20 Totals - ---- - = -- - -- --- - -- === = = = = =_ °`_'___'__ °________ _ _ ___ 5907`: 331434. 267696 1526855.4,', 16945.74 199MY, .?9 466944.86 23.4 • • • Date: 11/01797 Tine: 09:46:1 Pape: I Item Code Description "LIQUOR HUTCH C's Ave. Cost Vendor Cress reference ast Cast E>:t Au Cost Ert L Cast AS OF: 10PM (FR 1) 10/31/97 Price 1 Or Ext Price 1 9p % Min erdr O -C -H • '::ii Tr^sfr DEPTNO - -' 1 (LIQUOP' Count 1157 Subtctals -> ------ ---- ---- - --- -- - - - -- -- - --- 175969.28 _3.1 2415; i75435.07 22 ^8741.6!) DEPTNO —r 2 !BEER] 'Gut 5B7 Subtotals —) -- - - ---- -------- — 49607.69 2Z.1 7 856 4 %3(1.53 6369i;.70 DEPTNO -- 3 fWINEi .oust, 113p Subtctals —_- --- -- - - -- --- -- - - -- - - -- — ----- B9BB6.55 35.i: 1991E 89747,49 139198.7? DEPTNO - :% 5 !ICE? Count 2 Subtotals —` -- - - - - -- - - - - -- - - -- --- --- �tk�a DEPTNO - ` 9 (RENTAL) Count 2 Eubtotals - -- -- - - - - - -- ----- - - - - -- - - - -- ----- -- DEF'TNC —i Count 390 iD (TODAC'3C PRODUCTS) Subtotals -- -- - - - - -- - ---- - - - - -- - - - -- - - ---- • 9509.67 30.4 9526.76 1654.99 DEPTNO - ri (MISC BEER) Count 1 Subtctals -- ----- - - - - -- ----- - - - - -- - - - -- ------- ** 4** DEPTNO —) 91 (MISC LIQUOR) Count i Subtctals - -:> - - - - -- - - -- — - -- s+� +� DEPTNO - :: 92 (MISC WINE) Count 1 Subtotals--. - - --- c�ra+ DEPTNO - % 93 (MISC 6,5V) Count 298 Subtotals - -; - - --- — - -- - -- - - -- - - -- 5239.77 34.- 3x 39 524034 7967,54 DEPTNO - -' 94 (MISC NO TAXI Count 61 Subtctais--; - - - -- - - -- - - --- ;221.82 33.7 679 11%.67 1943.911 Count 362P Totals - -,.. 331434.19 27.0 59p70 330.777.36 454097.42 • Date: 11101/96 Time: 05:40:17 Page: 1 Item code Description DEPTNO - -) 1 (LIQUOR) Count 1078 Subtatals -> DEPTNO --) 2 (BEER) Count 635 Subtotals - -> DEPTNO - -> 3 (NINE) Count [016 Subtotals - -) BEPTNO - -) 5 (ICE) Count 3 Subtatals- -> DEPTNO - -) 9 (RENTAL) Count 2 Subtotals--) DEPTNO -> 10 (TOBACCO PRODUCTS) Count 304 Suhtatals -) DEPTNO - -) 90 (MISC BEER) Count 1 Suhtatals -> DEPTNO - -) 91 (MISC LIMl Count 1 Suhtatals -> DEPTNO -'> 92 (MISC NINE) Count 1 Eubtatals - -) DEPTNO - -7 93 (MISC 6.5 Count 346 Subtotals -) Count 3387 Totals -> 'LIQUOR HUTCH' an Extended - --- Cls ordr Q-O-H cast Sty (TUES)10 /01 /96- (THURS)10/31/96 is - -- Month to date sales ---- - - - - -- Cost Markdowns Sales Profits 8P 14 23412 158026.01 5802 42747.26 453.19 55036.16 12288.90 22.3 11017 70894.94 381.98 90 19Y)2.fA 21.6 7960 46731.19 23180 B6438.95 3056 11535.65 319.12 17302.13 5766.48 33.3 460 B2.35 630.51 548.16 85.9 29 119.00 119.00 100.0 2761 6491.61 1613 3480.03 112.42 4627.81 1147.78 24.8 +ttt� x+irrr 3598 6682.03 1112 2071.77 37.71 2814.67 612.90 27.9 -- ------ ----- - - -- -- --- --- -- -- ----- ---- -- - -- - --- ---- -- - 60931 304369.79 23089 130812.00 1304.42 170987.26 40175.26 23.5 • Date: 11/01/96 Tiae: 05:40 :45 Page: I Item code Description DEPTNO -i 1 (LIGilM) Count 1078 Subtotals - -) DEPTNO - -> 2 (BEER) Count 635 Subtotals - -) DEPTNO -) 3 (WINE) Count 1016 Subtatals -) DEPTNO - -) 5 (ICE) Count 3 Subtotals -) DEPTNO -i 9 (RENTAL) Count 2 Subtotals DEPTNO -) 10 (TOB= PRODUCTS) Count 304 Subtotals -) DEPTNO -) 90 MISC BENT) Count 1 Subtotals -) DEPTNO -> 91 (MISC LIglklR) Count 1 Subtotals -) DEPTND -) 92 (NISC WINE) Count 1 Subtatals-) DEPTNO -) 43 (MISC 6.5 %) Count 346 Subtotals -) 'LIQUOR HUTCH' Extended - - - -- Cls Q-0-H cost qty (WED)1/03/96- (THURS)10131 /96 - Year to Date Sales --- --- - -- Cast Markdowns Sales Profits 6P % 23412 158026.01 59362 441713.75 5790.78 565234.60 123520.85 21.9 7460 46T31.19 122301 820424.44 40r.89 1042757.E 712327.39 21.3 23180 86436.95 34498 125964.77 4115,32 188037.86 62073.09 33.0 7453 1557.20 10626.17 9268.97 65.6 392 'D. 4.08 2084.06 100.0 2781 6441.61 15162 30169.47 633.24 40469.87 107JXi.90 25.5 1 0 �+�tfs • t+t{r�r tr+t+ 3598 6682.03 15204 24692.68 526.55 34678.64 9985.96 28.8 Carat 33.87 Totals - > ________ ___________ ________ '___'_____ _________ ___'______ ______'___ _____ 60931 3(14369.79 29672 1444527.31 15158.63 16B4088.55 439561. 24 23.3 Bate: 11/01/95 te: 10:30:40 .gel 1 Item Cade Description DEPTNO - -) 1 fLIW) Count 922 Subtotals-) DEPTNO --> 2 (BEER) Count 572 Subtotals -) DEPTNO --) 3 (WINE) Count 856 Subtotals -) DEPTNO -) 5 (ICE) Count 3 Subtotals -) DEPTNO -) 9 (RENTAL) Count 1 Subtotals -> DEPTNO - -> 10 (TOBACCO PRODUCTS) Count 180 Subtotals -) DEPTNO - -> 90 (MISC BEER) count 1 Subtotals -> uEPTNO -) 91 (MISC LIQ" Count 1 Subtotals -) DEPTNO -> 92 (MISC MINE) Count 1 Subtotals - -) DEPTNO -) 93 (MISC 6.5%) Count 319 Subtotals - -) Count 2856 Totals -) +t+++ 2 1.00 1.00 100.0 5182 7315.51 1835 2044.29 40.29 2857.25 812.96 28.5 45620 231176.26 22427 120779.95 1014.39 157244.95 36465.00 23.2 40 OLI0009 (MON)10 /2/95- HUTCH' (TUES)10 /31 /95 On Extended - - - - - -- Month to date sales ------ - - - -- Cls ordr cost qty Cost Markdowns Bales Profits 6P ti 17899 125370.16 41644.36 21.4 582.78 52970.62 11326.26 5579 7926 45381.16 10515 64480.00 199.29 82352.30 17872.30 21.7 13425 50938.53 2811 10116.71 159.97 15196.49 5079.78 S3.4 339 59.85 454.23 394.38 86.8 14 130.01 130.01 100.0 - 1188 - -- 2170.90 32.06 - 3283.05 848.31 25.. 1332 - 2434.74 +t+++ 2 1.00 1.00 100.0 5182 7315.51 1835 2044.29 40.29 2857.25 812.96 28.5 45620 231176.26 22427 120779.95 1014.39 157244.95 36465.00 23.2 40 Date: 11/01/95 ie: 10:32t21 Ites code Description DEPTNO -> 1 (LIQUOR) Count 922 Subtotals - -) DEPTNO - -> 2 (BEER) Count 572 Subtotals- -) DEPTNO - -) 3 (MINE) Count 856 Subtotals - -> DEPTNO -> 5 (ICE) Count 3 Subtotals -> DEPTNO - -> 9 (RENTAL) Count 1 Subtotals -> DEPTNO - -) 10 (TOBACCO PRODUCTS) Count 180 Subtotals - -> DEPTNO --> 90 (MISC BEER) Raunt 1 Subtotals -> UEPTNO - -) 91 (MISC LIQUOR) Count 1 Subtotals -> DEPTNO -> 92 (MISC MINE) Count 1 Subtatals-> DEPTNO - -) 93 (MISC 6.5 %) Count 319 Subtotals - -) 'LIQUOR HUTCH' Extended -- - -- Cls Q-O-H cost qty (MON)1 /02/95 - (TU ES)10/31 /95 - Year to Date Sales -- Cost Markdowns Sales Profits 6P % 17899 125370.16 56149 421434.69 5505.16 535640.36 114205.67 21.3 7926 45381.16 116127 728538.60 2627.33 925543.83 197005.23 21.3 1 13425 50938.53 30940 105808.49 1826.29 156963.26 51154.77 32.6 1 0 7491 1497.85 11070.86 9573.01 86.5 145 1440.01 1440.01 100.0 1188 2170.90 - 12818 22728.69 303.00 30395.50 7666.81 25.2 • 4 9.00 9.00 100.0 10 1.00 1.00 100.0 2 -6.19 -6.19 100.0 5182 7315.51 15996 24999.43 411.12 34938.91 9939.48 28.4 Count 2856 Totals -) °_ __.._ __ :________ ________ ________ °_ ____``_ == ____ "____ __________ _____ 45620 231176.26 239682 1305007.75 10672.90 1695996.54 390988.79 23.1 'LIQUOR HUTCH" AS OF: 10PM Date: 11101 /95 Tjme: 10:43:19 Quantity On Hand Report (TUES)10/31/95 fie: 1 Cls Ave. Cast Ext Av Cost Price I On Kit / Item Code Description Vendor Cross reference Last Cost Ext L Cost Ext Price l 6p % Min ordr Q-0-H Trnsfr DEPTNO - -> I (L19"i Count 922 Subtotals —) -- - - - - -- — -- - -- 125370.16 23.0 178(R 117125.67 162771.19 DEPTNO —> 2 (BEER) Count 572 Subtotals —> - - -- -- — -- 45381.16 22.7 7926 45285.54 58718.89 DEPTNO - -) 3 (MINE) Count 856 Subtotals —> -- - --- — -- - -- 50938.53 34.3 13425 45787.24 77508.18 DEPTNO - -> 5 (ICE) Count 3 Subtotals —) - - -- - -- - - - -- +++tt DEPTNO - -) 9 (RENTAL) Count t Subtotals —> - - - -- — — .ITNO - -) 10 (TOBACCO PRODUCTS) 'unt 180 Subtotals —) - - - -- — — — 2170.90 27.4 I1BB 2173.26 2988.93 DEPTNO —) 90 (MISC BEER) Count 1 Subtotals —> —- - - - - -- - -- — - t+++t DEPTNO --) 91 (MISC LIQUOR) Count 1 Subtotals —> -- - - -- — -- DEPTNO —) 92 (MISC MINE) Count I Subtotals —> - - - -- - -- - -- - -- DEPTNO —) 93 (MISC 6.5%) Count 319 Subtotals —> - — -- - - -- 7315.51 33.4 5182 7371.42 10978.00 Count 2856 Totals —> _____ -_,_-__ 231176.26 26.1 45620 217743.13 312965.19 PIONEERLAND LIBRARY SYSTEM COMBINED REVENUE AND EXPENDITURE REPORT SEPTEMBER 30, 1997 RUN DATE1 A 10:44 AM M • CURRENT YEAR -TO CURRENT % OF % OF INCOME: MONTH DATE BUDGET BUDGET YEAR RESERVE 0.00 462,069.92 455,618.00 101% 75% CITY OPERATING 60,415.25 473,028.25 604,904.00 78% 75% COUNTY OPERATING 9,134.00 604,849.26 808,314.00 75% 75% STATE OPERATING 0.00 233,451.00 335,000.00 70% 75% FEDERAL OPERATING 0.00 71,466.00 60,000.00 119% 75% CAPITAL 0.00 0.00 9,287.00 0% 75% GIFTS 365.00 5,399.71 8,860.00 61% 75% INTEREST 5,473.95 39,214.82 20,000.00 196% 75% CHARGES, FINES 534.50 5,916.21 6,080.00 97% 75% COPY MACHINE 1,096.01 9,719.86 11,840.00 82% 75% EQUIPMENT RENTALS 69.19 583.81 335.00 174% 75% BOOK SALES 2,353.00 3,696.71 2,610.00 142% 75% FAX MACHINE 26.00 305.10 200.00 153% 75% SYSTEM SERVICES 625.00 15,715.00 17,000.00 92% 75% EXTENSION 2,385.08 1,066,902.83 943,676.00 113% 75% OTHER 1,031.82 5,843.05 10,635.00 55% 75% TOTAL INCOME 83,508.80 2,998,161.53 3,294,359.00 91% 75% EXPENSES: SALARIES 96,701.18 841,924.54 1,203,509.00 70% 75% HEALTH INSURANCE 3,032.24 26,342.69 40,707.00 65% 75% HEALTH INSURANCE- DEDUCT 0.00 2,402.17 14,380.00 17% 75% PAYROLL TAXES 10,632.15 94,772.60 141,084.00 67% 75% • BOOKS 14,850.46 171,131.39 264,750.00 65% 75% BOOKS- BIG STONE 0.00 952.53 0.00 0% 75% PERIODICALS 406.21 44,685.33 51,663.00 86% 75% VIDEOS 932.69 12,964.36 20,116.00 64% 75% BINDINGS 0.00 198.74 975.00 2D% 76% OCLC AND OTHER CHARGES 0.00 22,120.24 25,000.00 88% 75% COM VENDOR CHARGES 175.00 19,678.52 25,000.00 79% 75% VEHICLE OPERATIONS 6,618.74 26,564.78 28,725.00 92% 75% VEHICLE INSURANCE 0.00 0.00 0.00 0% 75% TELEPHONE 890.89 8,955.60 15,500.00 58% 75% POSTAGE AND SHIPPING 429.19 7,976.97 13,435.00 59% 75% NBV EQUIPMENT 2,959.94 29,425.00 64,315.00 46% 75% MAINTENANCE CONTRACTS 486.72 7,723.78 10,250.00 75% 75:6 SUPPLIES 1,794.26 26,737.10 37,959.00 70% 75% PROMOTIONAL & PROGRAMS 0.00 2,373.08 5,692.00 42% 75% MILEAGE - STAFF 822.18 8,109.84 12,000.00 68% 75°x6 MILEAGE- TRUSTEES 690.02 5,184.18 6,500.00 80% 75% MEMBERSHIPS 85.00 1,398.06 1,500.00 93% 75% INSURANCE 0.00 17,608.34 18,031.00 98% 75 ADS & LEGAL FEES 26.64 98.64 485.00 20 75% AUDITING 0.00 2,200.00 1,984.00 111% 75% BOOKKEEPING 625.00 6,438.12 7,476.00 86% 75% CONTINUING EDUCATION 1,580.34 2,365.73 10,757.00 22% 75% EXTENSION CONTRACT 9,931.03 401,807.58 959,051.00 42% 75% LEGAL FEES 0.00 1,376.68 3,000.00 46% 75% RENT SALES TAX 0.00 3,750.00 7,500.00 50% 75% 464.00 1.002.00 1,556.00 64% 75% • TOTAL EXPENSES 154,133.88 1,798,268.59 2,992,900.00 60% 75% FUNDS AVAILABLE - 70,625.08 1,199,892.94 301,459.00 398% 75% 16 Oct 1997 'Balance Sheet Thu 11:22 AM Pioneerland Library System September 30, 1997 Description Y -T -D Balance FUND 01 SYSTEM G.L. Type 1 Asset CASH 1,500,659.83 PETTY CASH 1,201.75 PREPAID EXPENSE 2,618.00 VEHICLES 13,038.00 ACCUMULATED DEPR- VEHICLES 2,608.00cr FURNISHING & EQUIPMENT 306,750.00 ACCUMULATED DEPR- FURN & EQUIP 121,459.00cr BOOKS, PAINTINGS, ETC 2,691,970.00 ACCUMULATED DEPR- BOOKS, PAINT 953,631.00cr 3,438,539.58 Totals G.L. Type 1 Asset G.L. Type 2 Liability ACCOUNTS PAYABLE 43,670.08cr ACCRUED WAGES PAYABLE 35,469.34cr ACCRUED FED TAXES PAYABLE 23,364.84cr ACCRUED STATE TAXES PAYABLE 0.00 PERA PAYABLE 1,167.60cr AAL CAPITAL MANAGEMENT CORP 0.00 GREAT WEST PAYABLE 0.00 , LIFE INSURANCE PAYABLE 0.00 HEALTH INSURANCE PAYABLE 0.00 MN STATE RETIREMENT PAYABLE 0.00 SAVINGS BOND PAYABLE 282.54 FLEX PLAN PAYABLE 4,448.50cr 107,837.82cr Totals G.L. Type 2 Liability G.L. Type 3 Equity UNRESERVED FUND BALANCE 88,897.05cr VACATION /SICK RESERVE 35,256.57cr AUTOMATION RESERVE 65,088.17cr GIFT RESERVE 0.00 BUILDING FUND RESERVE 320.00cr FURNITURE & EQUIPMENT RESERVE 1,934,060.00cr VEHICLE RESERVE 7,185.03cr COMPUTER RESERVE 0.00 CURRENT YEAR NET 1,199,892.94cr -------- - - - - -- 3,330,701.76cr Totals G.L. Type 3 Equity Page 1 C , J • Grand Total 0.00 PIONEERLAND LIBRARY SYSTEM COMBINED REVENUE AND EXPENDITURE REPORT AUGUST 31, 1997 RUN DATE-9/17/97 P 256 PM INCOME: CURRE14T YEAR -TO CURRENT % %OF • MONTH DATE BUDGET BUDGET YEAR RESERVE CITY OPERATING 0.00 462,069.92 455,618.00 101% 67% COUNTY OPERATING 123,616.25 112,488.67 412,613.00 604,791.00 68% 6796 STATE OPERATING 166,03200 595,715.26 233,451.00 809,245.00 74% 67% FEDERAL OPERATING 0.00 335,000.00 70% 67% CAPITAL 71,466.00 60,000.00 119% 67% GIFTS 0.00 0.00 9,287.00 0% 67% INTEREST 72.00 5,034.71 8,860.00 57 0 /6 67% CHARGES, FINES 4,999.58 33,740.87 20,000.00 169% 67% COPY MACHINE 667.90 922.28 5,381.71 6,080.00 89% 6745 EQUIPMENT RENTALS 8,623.85 11,840.00 73% 67% BOOK SALES 96.07 514.62 335.00 154% 67% FAX MACHINE 21.96 1,343.71 2,610.00 51% 67% SYSTEM SERVICES 50.40 625.00 279.10 200.00 140% 67% EXTENSION 15,090.00 17,000.00 89% 67% OTHER 31,894.52 1,064,517.75 943,676.00 113% 67% 1,025.26 4,811.23 10,635.00 45% 67% TOTAL INCOME 442,511.89 2,914,652.73 3,295,177.00 88% 67% EXPENSES: SALARIES 1 99,697.77 745,223.36 1,203,509.00 62% 67% HEALTH INSURANCE 3 ,032.24 23,310.45 40,707.00 57% 67% HEALTH INSURANCE- DEDUCT 0.00 2,402.17 14,380.00 17% 67% • PAYROLLTAXES BOOKS 11,100.91 84,140.45 141,084.00 60% 67% BOOKS- BIG STONE 16,631.41 156,280.93 264,750.00 59% 67% PERIODICALS 0.00 316.04 95253 0.00 0% 67% VIDEOS 44,279.12 51,663.00 8646 67% BINDINGS 145.71 12,031.67 20,116.00 60% 67% OCLC AND OTHER CHARGES 0.D0 0.00 198.74 22,120.24 975.00 25,000.00 20% 88% 67% 67% COM VENDOR CHARGES 175.00 19,503.52 25,000.00 78% 67% VEHICLE OPERATIONS 0.00 19,946.04 28,725.00 69% 67% VEHICLE INSURANCE 0.00 0.00 0.00 0% 67% TELEPHONE 884.58 8,064.71 15,500.00 52% 67% POSTAGE AND SHIPPING 400.60 7,547.78 13,435.00 56% 67% NEW EQUIPMENT 1,657.56 26,465.06 64,315.00 41% 67% MAINTENANCE CONTRACTS 519.15 7,237.06 10,250.00 71% 67% SUPPLIES 2,743.82 24,94284 37,959.00 66% 67% PROMOTIONAL & PROGRAMS 66.59 2,373.08 5,692.00 42% 67% MILEAGE - STAFF 35265 7,287.66 12,000.00 61% 67% MILEAGE - TRUSTEES 206.28 4,494.16 6,500.00 69% 67% MEMBERSHIPS 0.00 1,313.06 1,500.00 8846 67% INSURANCE 0.00 17,608.34 18,031.00 98% 67% ADS & LEGAL FEES 15.00 72.00 485.00 15% 67% AUDITING BOOKKEEPING 0.00 2,200.00 1,984.00 111% 67% CONTINUING EDUCATION 707.88 50.00 5,813.12 7,476.00 78% 67% EXTENSION CONTRACT 16,973.36 785.39 391,876.55 10,757.00 959,051.00 7% 41 %; 67% 67% • LEGAL FEES 60.00 1,376.68 3,000.00 48% 67% RENT SALES TAX 0.00 3,750.00 7,500.00 50% 67% 0.00 538.00 1,556.00 35% 67% TOTAL EXPENSES 155,736.55 1,644,134.71 2,992.900.00 55% 67% FUNDS AVAILABLE 286,775.34 1,270,518.02 302,277 00 420% 67% 17 Sep 1997 'Balance Sheet Wed 2:53 PM Pioneerland Library System August 31, 1997 Description B Y -T -D alance FUND 01 SYSTEM G.L. Type 1 Asset CASH 1,547,734.54 PETTY CASH 1,187.35 PREPAID EXPENSE 2,618.00 VEHICLES 13,038.00 ACCUMULATED DEPR- VEHICLES 2,608.00cr FURNISHING & EQUIPMENT 306,750.00 ACCUMULATED DEPR- FURN & EQUIP 121,459.00cr BOOKS, PAINTINGS, ETC 2,691,970.00 ACCUMULATED DEPR- BOOKS, PAINT 953,631.00cr 3,485,599.89 Totals G.L. Type 1 Asset G.L. Type 2 Liability ACCOUNTS PAYABLE 41,280.05cr ACCRUED WAGES PAYABLE 35,469.34cr ACCRUED FED TAXES PAYABLE 2,541.11cr ACCRUED STATE TAXES PAYABLE 0.00 PERA PAYABLE 1,167.62cs AAL CAPITAL MANAGEMENT CORP 0.00 GREAT WEST PAYABLE 0.00 , LIFE INSURANCE PAYABLE 0.00 HEALTH INSURANCE PAYABLE 0.00 MN STATE RETIREMENT PAYABLE 0.00 SAVINGS BOND PAYABLE 0.00 FLEX PLAN PAYABLE 3,814.93cr 84,273.05cr Totals G.L. Type 2 Liability G.L. Type 3 Equity UNRESERVED FUND BALANCE 88,897.05cr VACATION /SICK. RESERVE 35,258.57cr AUTOMATION RESERVE 65,088.17cr GIFT RESERVE 0.00 BUILDING FUND RESERVE 320.00cr FURNITURE & EQUIPMENT RESERVE 1,934,060.00cr VEHICLE RESERVE 7,185.03cr COMPUTER RESERVE 0.00 CURRENT YEAR NET 1,270,518.02cr -------- - - -- -- 3,401,326.84cr Totals G.L. Type 3 Equity Page 1 • G:and Total 0.00 PIONEERLAND LIBRARY SYSTEM COMBINED REVENUE AND EXPENDITURE REPORT RUN DATE :8/19/97 JULY 31, 1997 10:39 AM CURRENT YEAR -TO CURRENT % OF % OF INCOME: MONTH DATE BUDGET BUDGET YEAR • RESERVE - 101,290.57 462,069.92 455,618.00 101% 58% CITY OPERATING 27,284.75 288,996.75 604,699.00 48% 58% COUNTY OPERATING 80, 241.25 483,226.59 809,353.00 60% 58% STATE OPERATING 0.00 67,419.00 335,000.00 20% 58% FEDERAL OPERATING 0.00 71,466.00 60,000.00 119% 58% CAPITAL 0.00 0.00 9,287.00 0% 58% GIFTS 2,008.25 4,962.71 8,860.00 56% 58% INTEREST 4,351.67 28,741.29 20,000.00 144% 58% CHARGES, FINES 744.60 4,713.81 6,080.00 78% W% COPY MACHINE 1,110.03 7,701.67 11,840.00 65% 68% EQUIPMENT RENTALS 107.30 418.55 335.00 125% 58% BOOK SALES 561.75 1,321.75 2,610.00 51% 58% FAX MACHINE 35.90 228.70 200.00 114% 58% SYSTEM SERVICES 625.00 14,465.00 17,000.00 85% 58% EXTENSION 349,083.05 1,032,623.23 943,676.00 109% 58% OTHER 805.86 3,785.97 10,635.00 36% 58% TOTAL INCOME 365,669.84 2,472,140.84 3,295,193.00 75% 58% EXPENSES: SALARIES 93,144.24 645,525.59 1,203,509.00 54% 58% HEALTH INSURANCE 3, 215.86 20,278.21 40,707.00 50% 58% HEALTH INSURANCE- DEDUCT 1,095.95 2,402.17 14,380.00 17% 58% PAYROLL TAXES 10,475.62 73,039.54 141,084.00 52% 58% • BOOKS 16,148.28 139,649.52 264,750.00 53% 58% BOOKS- BIG STONE 0.00 952.53 0.00 0% 58% PERIODICALS 9,988.30 43,963.08 51,663.00 85% 7 ,58% VIDEOS 799.64 11,886.96 20,116.00 59% 58% BINDINGS 74.46 198.74 975.00 20% 58% OCLC AND OTHER CHARGES - 79.00 22,120.24 25,000.00 88% 58% COM VENDOR CHARGES 0.00 19,328.52 25,000.00 77% 58% VEHICLE OPERATIONS 141.25 19,946.04 28,725.00 69% 58% VEHICLE INSURANCE 0.00 0.00 0.00 0% 58% TELEPHONE 856.96 7,180.13 15,500.00 46% 58% POSTAGE AND SHIPPING 909.77 7,147.18 13,435.00 53% 58% NEW EQUIPMENT 73.44 24,807.50 64,315.00 39% 58% MAINTENANCE CONTRACTS 643.59 6,717.91 10,250.00 66% 58% SUPPLIES 3,934.68 22,199.02 37,959.00 58% 58% PROMOTIONAL & PROGRAMS 371.70 2,306.49 5,692.00 41% 58% MILEAGE - STAFF 561.20 6,935.01 12,000.00 58% 58% MILEAGE - TRUSTEES 643.71 4,287.88 6,500.00 66% 58% MEMBERSHIPS 0.00 1,313.06 1,500.00 0% 58% INSURANCE 0.00 17,608.34 18,031.00 98% 58% ADS & LEGAL FEES 0.00 57.00 485.00 12% 58% AUDITING 0.00 2,200.00 1,984.00 111% 58% BOOKKEEPING 857.96 5,105.24 7,476.00 68% 58% CONTINUING EDUCATION 302.00 735.39 10,757.00 7% 58% EXTENSION CONTRACT 19,754.67 374,903.19 959,051.00 39% 58% LEGAL FEES - 1,250.00 1,316.68 3,000.00 44% 58% RENT 3,750.00 3,750.00 7,500.00 50% 58% • SALES TAX 0.00 538.00 1,556.00 35% 58% TOTAL EXPENSES 166,414.28 1,488,398.16 2,992,900.00 50% 58% FUNDS AVAILABLE 199,255.56 983,742.68 302,293.00 325% 58% 19 Aug 1997 'Balance Sheet Tue 1025 AM Pioneerland Library System July 31, 1997 Y -T -D Description Balance FUND 01 SYSTEM G.L. Type 1 Asset CASH PETTY CASH PREPAID EXPENSE VEHICLES ACCUMULATED DEPR- VEHICLES FURNISHING & EQUIPMENT 1,278,018.84 1,187.35 2,618.00 13,038.00 2,608.00cr 306,750.00 ACCUMULATED DEPR- FURN & EQUIP 121,459.00cr BOOKS, PAINTINGS, ETC 2,691,970.00 ACCUMULATED DEPR- BOOKS, PAINT 953,631.00cr 3,215,884.19 Totals G.L. Type 1 Asset G.L. Type 2 Liability ACCOUNTS PAYABLE 58,573.61cr ACCRUED WAGES PAYABLE 35,469.34cr ACCRUED FED TAXES PAYABLE 2,541.11cr ACCRUED STATE TAXES PAYABLE 0.00 PERA PAYABLE 1,167.62cr AAL CAPITAL MANAGEMENT CORP 0.00 GREAT WEST PAYABLE 0.00 LIFE INSURANCE PAYABLE 0.00 HEALTH INSURANCE PAYABLE 0.00 MN STATE RETIREMENT PAYABLE 0.00 SAVINGS BOND PAYABLE 0.00 FLEX PLAN PAYABLE 3,581.01cr 101,332.69cr Totals G.L. Type 2 Liability G.L. Type 3 Equity UNRESERVED FUND BALANCE 88,897.05cr VACATION /SICK RESERVE 35,258.57cr AUTOMATION RESERVE 65,088.17cr GIFT RESERVE 0.00 BUILDING FUND RESERVE 320.00cr FURNITURE & EQUIPMENT RESERVE 1,934,060.00cr VEHICLE RESERVE 7,185.03cr COMPUTER RESERVE 0.00 CURRENT YEAR NET 983,742.68cr -------- - - - - -- 3,114,551.50cr Totals G.L. Type 3 Equity Page 1 • Grand Total 0.00 MINUTES HAVE -NOT BEEN APPROVED BY COMMITTEE Administrative Office John M. Houiahw, Director 410 Fifth Street SW P.O. Box 327 Willmar, Minnesota 56201 -0327 (320) 235 -6106 Fax: (320) 235 -6106 FINANCE CCJI&Z=MEETING October 16, 1997 • Preseur: Cloaca, Sanders, Sneer, Wilde Absent: Juhl loneedand mi uu wilmarpi@myal.cfa.org Sneer/Clause moved approval of mimla of August 21, 1997 meeting Motion passed Cloaswi&= moved approval of August and September 1997 Snaaoal reports Motion passed Houlaban explained negative reserve in July 1997 financial ru port. SnecdCkmw moved approval of check registers, bills, and service saw checking account Motion passed Honlahao descrftd GTE grant aFPlkww whist will be pied to Finance Committee at November 20, 1997 meeting He will be meeting with five PIS Irbrarim served by GTE on October 27, 1997 to begin I� fDr !F= application. Hoolahan distnbmed information on Gatti Fewer Automation Comm&e will develop this grant 40kation when information is available. Sneer /Clouse moved to m"Orhe PIS dudr to 51V three forms for TAG darter (foal agent, coerdlnadon, and location rrtu). Motfea Pawed PLS will need to appoint four PIS board memo to board of TAG sorter. Houlahan that+ ibuted draft of letw to PLS Board riling for open discussion of issues at November 20, 1997 board meeting I , Nan meeting will be Thursday, November 20,1997,6:30 p.m., Kandiyolu Canty Ikaith & Homan Services Building Widmer Kathy ine A. Matson Recorder Administrative Office John M. Houlahan, Sir Director PILiIBRgY oneedand P10 Ba 2teetsw SYSTEM Vllar, Minnesota 56201 -0327 N1111111111111111111111 Phone: (320) 235 -6106 Fax: (320) 235 -6106 wilmarpi@royal.cfa.org AUTOMATION COMMITTEE FETING September 25, 1997 Present: Berg -Perry, Cron, Clark, Flcegel, Henke, Houlahan, Kotntnick Lunn, Raeuman, Rolland, Schueller, Warner F 1= Guest: Carol Blunt, Librarian, Litchfield Public Library FleegcVWamer moved approval of minutes of September 11, 1997 meeting. Motion carried Houlahan reported that PLS board approved having automation committee apply for TAG grant Board also approved agreement forming new TAG cluster. Clark distributed information on barcoding options. Houlahan distributed revised MnLINK timetable. Committee agreed to stay with MnLINK system and start barcoding project after PIS data has been • loaded onto that system. Patron barcoding will also be done as part of MnLDM, but PLS will begin entering patron dam to be loaded into MaLWK. Staff committee working on revising operational Policies needs to begin meeting again and to complete their work b lamuary 1998. Three PIS staff have been nominated to be on vendor evaluation teams for Mn1.rNK Houlahan announced satellite conference on Friday, October 17, 1997, 10:3dam., at SSU in Marshall on "Internet and the First Amendment" Houlahan d site technology grants which will fund conversion of school media center holdings to MARC format and merging with public library catalogs. SANSM is coordinating these grant applications. Matson Summarized answers to questionnaire distributed to PLS lffi=es on internet issues and problems Co mrmtt listed problems relating to eavironmem and management and identified possible solutions to be implemented in Litchfield and other PLS libraries having similar problems. These included • Using Winlock ( part of Windows 95) or similar system to not allow settings to be altered • Revising PLS policy to clarify loss of internet privileges if policy, procedaM or guidelines are violated • Using "Time Out" or similar software to eliminate stuff left on screen • Revising PLS policy to include section on damage of equipment • Implement "mapping' on internet computers in children's department to ehminate need for filtering software Next meeting aill be Thursday, October 30, 1997, 6:00 p.m., PLS office in Willmar. Katherine A- Matson Recorder • MINUTES HAVE NOT BEEN APPROVED BY COMMITTEE Administrative Office John M. Houlahan, Director R 410 Fifth Street SW neefla P.O. Box 327 SYSTEM Willmar, Minnesota 56201-0327 n"""""""I"""' 0 Phone: (320) 235 -6106 Fax: (320) 235 -6106 vAlmarpi@royal.cfa.org AUTOMATION COMhffTI'EE MEETING October 30, 1997 Present: warner Berg -Perry, Cina, Clark, Fleegel, Henke, Hontahan, Koteimcki, Lunn, Rolland Sedersuvra, Absent: Lauritsen, Raeuman, Schueller HrnkcJFl ge l moved approval of agenda Motion passed WamedC= moved approval of mimv of September 25, 1997 meeting. Motion passed Houlahan distributed revised timetable for PLS Online 2000. Clark distrftiert summary Of process and costs for producing barcodes and patron files through PALS. Houlahan will check with auditor on bidding process for Canuzmng with a vendor such as PALS. F7eegd/W., moved to adopt proposed plan and seek contracts Motion passed. Houlahan distributed revised MnLINK timeline. Honlahan Wi71 be on a co mmittee to study ongorgg costs of MnLINK Hrnilahan on discussio+K Lib t rary System and Traverse des Sioux L1�ry � With Plum Creek don' Sysem t on future cooperation between three systems if ey participate in MnLINK Limn reported on WinU software for security access control, hnieoaut, logging, web - browser oversight, remote admumrirati0r4 and security coutmL Lunn will continue to explore options. PLS Will consider • incorporating use of this software into imeruet policy. Lurm recommended that all libraries have same software (for exampic, Excel) for email and for creating patron fries. Purchase of this software could be included in costs for PLS Online 2000. Matson presented latest draft of technology Ilan This plan is required by LDS to apply for discounted telecommunication rates and is due on November 30, 1997. ourved to approve technology plan as presented Motion carried Houlahan presented information received from Gates Foundation showing that only Minneapolis Public Library is eligible for grants. TAG gram has been submitted with funds wed for conturnation of current programs and addition of videoconfwmeing in Hutchinson and desktop video in Ononville. A gram application is being submitted to GTE for project involving pobiic libraries in Atwater, Cosmos, Hector, Lake Lillian , and Raymond Houlahan announced a meeting Monday, November 10, 1997, 4:00, Kandiyohi County Health & Human Services Building sponsored by SAMMIE to disco$ library site technology grants. Co mm.nee vowed Ponions of video "Internet and the First Amendment" from satellite conference sponsored by SAMMIE held on October 17, 1997 Kmelnicki reported on session she attended at MLA conference an internet. Automation Committee will meet on Thursday, November 20,1997,6:00 p.m., Kandtyohi County Health & Human Services Building to discass revisions to interne policy, procedures, and gnidchnes. Warner /Clark moved adjournment. • Katherine A Matson Recorder Administrative Office John M. Houlahan, Director 410 Fifth Street SW P.O. Box 327 Wllimar, Minnesota 56201 -0327 (320) 235 -6106 Fax: (320) 235 -6106 COLLECTION DEVELOPMENT TASK FORCE September 23, 1997 P us 111111111111111111111111 vAlmarpi@royal.cfa.org Pfcs=: &7g -Perry, Canfield Rolland, Schuette Absent: Abel, M. Johnsen Guests: Pat Cink Benson PL; Jean. Clark, Coordaamr, Carolyn Olson, Will PL; Jan Pease, Litchfield hfieM PL; Diane Sweely, Bmwnton PL (members of staff collection development committee) Canfield/Rolland moved approval of agenda. Motion carried. SchoetteCa�td moved approval of minutes of July 15, 1997 meeting Motion carried. Matson and Clark described PLS current acquisition process, Each oommin member discussed collection development plan they received Committee favored format of plans from JaneswIle, Wisconsin, Public Library and Hennepin County Public Library. Committee will use these two plans is writing a collection development plan for PLS. • Matsott distributed some general demographic statistics for PLS. Each library is preparing a demographic profile of their community as part of their assignments for MN Voluntary Certification workshops. Committee discussed issues identified at their meeting on July 15, 1997. Issues will be considered as collection development plan is dratted. Staff will be involved in providing information and developing ternmmeoda ioim Committee discussed Llaary Outreach Grant which provides S 17,000 to pLS in Fy 98 and $17,000 in FY 99 for a project serving parents and children. After listing several possible projects, committee decided to apply for fu>:ds to determine most appropriate format for pmodcals for children in public library. Funds will be used to purchase access to online database for children in some PLS ltbra ics and other libraries will be able to increase their subscriptions to popular magaunes for children Clark will arrange for demonstrations of recommended databases Matson will write grant application and submit it by October 31, 1997 deadline Next meeting will be Tuesday, October 21, 1997, 7:00 p.m., at Kandiyohi County Health & H- man Services Building in Willmar. Katherine A Matson Recorder 0 MINUTES HAVE NOT BEEN APPROVED BY COMMITTEE Administrative Office John M. Houlahan, Director 410 Fifth Street SW P.O. Box 327 Minnesota 56201 -0327 (320) 235 -6106 Fax: (320) 235 -6106 :•�•r r u• • r a •• to • i,t a •.,.w • Absent_ None p�a�e�r�sr mmmmimmam Mimarpi@royal.cfa.org Clouse(Fleeget moved approval of agenda. Motion carried Rndningen reviewed committee's purpose and discussed need for new financing for new projects. CloosetRotunda moved to nominate Kotelnici i for chair_ Motion carried Commttft decided on "Foundation Development Committee. as nam for group. Houlihan described new services being provided by PLS to area agencies. wegern MN Legal Services recently used MS videoconfi= for a meeting. PLS has contracted with Kandiyohi County to operate their Law Library. Committee sugge sted other posubtee areas of cooperation such as Internet c lasses, homebound sennces, services to nursing homes, services to businesses and agencies, cooperation with community education on providing classes and sptaaking at chamber or business group meetin8s. Committee discussed need for mission statement and need to identify groups in community not being „ ^• served by public library. m Co mitter. alto discussed need to pu blicize senwes and resources pm •'•� I public WxarJ and need for a public relations committee. Skills and area of specialisation of current hbr , staff need to be identified and used Rudningen suggested committee look for new funding streams and Romada stated that he would not sport charging for services. Committee discussed establishing a foundation and need to rdcmrfy possible sources of revenue through gifts and additional grants. Committee discussed possible makeup of a foundation board Litchfield city attorney will be invited to next meeting to discuss bylaws, guidelines, and difference between a foundation and an ens^ He will be asked to provide information to be distributed to committee prior to meeting and to answer committee's questions. Kalbenne A Matson Recorder • Administrative Office John tt M . h Str eet SW ehan, Whet for 410 p nn ioneedand Fift Str LIBRAR A n TL*1�� Imar, NB nesota 56201-0327 H1111�1 11 1111111 Phone: (320) 235 -6106 Fax: (320) 235-6106 Mmarpl ® royal.dit -org • • • • z• • i is ••..i d a Pmsem_ Canfietd, dera+_ helmeau Ladd Absent: Rotunda, Vooderharr Committee discussed draft of employee contract_ Draft will be =in to saber committee members for their review and then will be wwwed by PLS lawyer. Co mmrft &%cosSGd recommendation on employee crecognitw for rnmpletwn of MN Volnmary Certification program. Recommendation will be discussed at next meeting. Committee dwassed disability reliromem of employee at Hutchinson public Literary. Employee will contact PERA New brand manager has been hired for Ortoaville PuWc Library. Pecsotmel Committee will have another meeting before November 20, 1997 board m eeting • Katherine A MaLson Recorder 0 MINUTES HAVE NOT BEEN APPROVED BY COMMITTEE Administrative Office John M. Houlahan, Director P 410 Fifth Street SW RO. Box 327 Willmar, Minn esota 56201-0327 IIII IIII IIIII I Phone: (320) 235 -6106 Fax: ( 320) 235-6106 Y41marpl@myal.cfa.org W 1901• Ir !a :4 C• d' e 1 19 era. -t I 9 Present: Canfield, Rotunda, Vonderherr Meeting was called to order at 5:42 by Vonderharr. Canfied/Rotanda moved approval of agenda. Motion passed Mira of September 23, 1997 were amended. Canfield(Ratunda moved approval of mimrtes of September 23, 1997 meeting. Motion passed Hotdahan distributed revised contracts for four administrative posdinns- Committee reviewed lawyer's comments on earlier drefta Fact contracts are basically the same except section 43 (salary) and #6 (mem1 14 ). CaeflddMah ads, moved to nzommend contracts to PLS Hoard for approval. Malian Pawed Holahan diclnbuted=WsedJob descaption for accounlarrL Requirements, atolls, and responub ides have been revised to reflect cement dudes of pm=r • RstundefCntkid moved to approve expanded lab dencrfpdw for automatiaa t>an�tanHadmiaidratfse aCCO�taet pesiHora. Matron paused n Matson presented information on Minnesota Voluntary Certification for Pobhc Library Stag PLS bas 24 employees enrolled in program. CaofiddMotnmda maid to reed to PLS Beard that PIS employees caald be eHgibk for interval brcreaae on salary sth a beginning lire year following oempkdon of program sad that PIS wiR pay eareRosent tee, compktim fee, sad registration and mikagt cads for attending F re cerfificatiost wovkahopL Motion parsed Committee tabled discussion on outside employment policy until they have more information. Committee discussed procedure for developing and recommending 1999 staff wages. Personnel Committee will meet with staff advisory committee in January 1998 and complete recommendations by March 1998. Committee recommends renewal of anneal flexible benefits plan with Legal Systems Inc. for 1998. Meeting was adjourned at 7:15. Next meeting will be in January 1948. Katherine A. Matson Recorder 0 Administrative Office John M. Houlahan. Director 410 Fifth Street SW P.O. Box 327 Willmar, Minnesota 56201 -0327 (320) 235 -6106 Fax: (320) 235 -6106 � • � • • � • �. � : . , t� � tart wneedand im i� uii niuil�i vtllmarpi@royal.cfa.org Arocle fv. Meet = Add to Section 1. Meetings of the full board and all committee meetings may be conducted by interactive television in accordance with MN Statutes 471.705.1 (revised 1997). (See copy of legislation attached) E 0 2.19 2.20 2.21 2.22 2.23 2.24 2.25 2.26 2.27 2.28 2.29 2.30 2.31 2.32 2.33 2.34 2.35 2.36 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.9 3.9 3.10 3.11 3.12 3.13 3.14 3.15 3.16 3.17 3.18 3.19 3.20 3.21 3.22 3.23 3.24 3.25 3.26 3.27 3.28 3.29 3.30 3.31 3.32 3.33 3.34 3.35 3.36 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 commission thereof, shall c` a public body must be open to the public, except meetings of z commissioner of corrections. The votes of the members of such the state agency, board, commission, or department cr cf such the governing body, committee, subcommittee, beard, department, or commission on any an action taken in a meeting hezein required by this subdivision to be open to the public sh21_ must be recorded in a journal kept for that purpose, and the journal shall must be open to the public during all normal buss -ess hours where such records of the tublic body are kept. The vote of each member shall must be recorded on each appropriatic- of money, except for payments of Judgments, claims and amounts fixed by statute. This section shall does -ct apply to any a state agency, board, or commission when it is exercising quasi- _dicial functions involving disciplinary proceedings. • • 2cf3 06/0397 14:02:): CHIPPEWA COUNTY AUDITOR /TREASURER \ Telephone 320.269.7347 629 North 11th Street Montevideo, Minnesota 56265 JON CLAUSON Auditor /rreasurer October 23, 1997 John M. Houlahan, Director Pioneerland Library System 410 Fifth Street SW P.O. Box 327 Willmar. MN 56201 Dear Mr. Houlahan, At the October 21, 1997 meeting of the County Board your letter dated October 20, 1997 addressed to PLS Board members was discussed. The Board instructed me to respond to the three points outlined in your letter. 1. The Chippewa County Board of Commissioners strongly supports modifications to the size • and make up of the current governing board. The current size of the board is far to large to efficiently make decisions. The current size of the board places elected officials who are fiscally responsible to the taxpayers in a minority. The Chippewa County Board recommends a restructuring that would provide for a representative from each county board and a city representative from each county. 2. Currently, the County Board does not feel that there is a sufficient level of accountability to the taxpayers because many of the board members are not elected officials. 3. The County Board does feel that there is a communication problem. An example of this is the On -Line 2000 program. In 1996 the fiscal decision for this program came to the Board after the 1997 budgets had been prepared. The decisions regarding moving several jobs to Willmar from Montevideo from the Board's perspective was less than desirable and lacked a strong explanation. A suggestion for improving communications would be to provide the clerks or secretary to the boards or councils copies of information that is distributed at PLS board meetings to insure that information is being relayed back to the local units of government. 0 AN EQUAL OPPORTUNITY EMPLOYER The Chippewa County Board is interested in maintaining a effective library system within the County. The Board does maintain the position that PLS can be the provider of this service, however the Board also feels that changes must be made to remain a viable source. If you have any questions please contact me at 320 - 269 -7447. Respectfully, N Jon Clauson, Auditor/Treasurer 0 County of McLeod 830 11th Street East Suite 106 Glencoe, Minnesota 55336 FAX (320) 864 -3410 COMMISSIONER RAY BAYERL 1st District Phone(320)485 -2181 20778 Cable Avenue Lester Pralde, MN 55354 COMMISSIONER MELVIN DOSE 2nd District Phone (320) 864.3304 10782 Slate Hwy. 261 Glencoe, MN 55336 COMMISSIONER GRANT KNUTSON 3rd DiWdct Phone (320) 587 -9108 14267 CR7 Hutchnson, MN 55350 COMMISSIONER SHELDON NIES 4th District Phone (320) 587 -5117 1118 Jefferson Street South Hutchinson, MN 55350 November 5, 1997 John M. Houlahan, Director Pioneerland Library System 410 Fifth Street SW P.O. Box 327 Willmar, MN 56201 Dear Mr. Houlahan, COMMISSIONER BEV WANGERIN 5th District Phone (320) 587 -6869 19369 Judson Circle Hutchinson, MN 55350 NANCRARY County Admineuator Phone (320) 8641324 counhou8e Glencoe, MN 55336 Pursuant to Board action on November 4, 1997, the McLeod County is Board of Commissioners strongly supports the concerns of Chippewa County outlined in their letter to you dated October 23, 1997. McLeod County also supports: Modifications of the size and make up of the current governing board, recommending a restructuring that would provide for a representative from each county board and a city representative from each county. The current size of the board is far too large to efficiently make decisions. Accountability to the taxpayers by decreasing the number of non - elected officials on the board. The current size of the board places elected officials who are fiscally responsible to the taxpayers in a minority. Improvement in communications. Sincerely, //�-/ 5F- Melvin H. Dose Board Chair cc: Jon Clauson Chippewa County Auditor /Treasurer Mark Dahl Chippewa County Commissioner MCLEOD COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER PIONEEIUAND LIBRARY SYSTEM POSITION DESCRIPTION M POSITION: Automation Consuitam/Admimstratn a Accountant REQUIREMENTS: Education: *Minimum 4 Year College Degree; with major or minor in computer/technologies and a major or minor in accounting Experience: "One or more years experienced in computer technologies and telecommunications systems; One or more years accounting experience Skills: "Ability to establish and maintain effective communications with Pioneerland Library System Director, administration and local staff keeping them apprised of automation issues. "Ability to work with mittimal supervision *Must have considerable knowledge of microcomputers and minicomputer applications, including general knowledge of DOS, Windows, CD -ROM, software and peripherals *Must have considerable knowledge of library automation including not limited to on- line circulation and pac systems, databases, etc. *General knowledge of telecommunications, local area networks, and internet *Ability to work successfiWy with vendors *Excellent working knowledge of accounting principles and practices, payroll, and bookkeeping services. " Able to direct & supervise the work of subordinates SPECIAL REQUIREMENTS AND INTERESTS: *Ability to work a flexible schedule *Valid driver license or ability to bevel within the region SAMPLE RESPONSIBILITIES *Coordinates and perform tasks related to region's on -line automation *Coordinates on -line automation & telecommunications' activities and operations *Coordinates local and systemwide libraries interaction with automation vendors *Represents Pioneerland on automation and telecommunication matters *Installs new equipment and software *Monitors and troubleshoots telecommunication and automation systems & networks *Resolves technical problems *Ongoing review of automation needs and upgrades *Analyses and recommends budgets related to automation services ` Operates accounting, payroll, and financial management system Supervises and directs the work of subordinates