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cp01-27-1998 cJANUARY 11� HUTCHINSON CITY CALENDAR WF,EK OF January 25 to January 31 SUNDAY -25- MONDAY -26- Noon - Hutchinson Safety Council Meeting at Elks Lodge 3:00 p.m. - Utilities Commission Meeting at Utilities 4:30 p.m. - Library Board Meeting at Library 5:30 p.m. - Airport Commission Meeting at Airport Lobby TUESDAY -27- NOON — Community Needs Task Force Meeting at City Center 5:30 p.m. - City Council Meeting at City Center Council Chambers WEDNESDAY THURSDAY 1 FRIDAY SATURDAY 1 -28- - 29- - 30- -31- CONFERENCE /SEMINAR/ VACATION 10:00 a.m. - Directors Meeting in Staff Conference Room 26 -30 Larry Huhn (V) 27 -29 John Rodeberg (C) 5:30 p.m. - Tree Board Meeting C = Conference M — Meeting S = Seminar V = Vacation AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 27, 1998 WIRM UXIR .►l. 2. INVOCATION - Rev. Jon Lindekugel, Christ the King Lutheran Church PRESENTATION OF PLAQUE TO WILLIAM CRAIG MINUTES OF REGULAR MEETING OF DECEMBER 9, 1997 AND DECEMBER 23, 1997; SPECIAL ORGANIZATIONAL MEETING OF JANUARY 2, 1998, AND BID OPENINGS OF DECEMBER 18, 1997 AND JANUARY 9, 1998 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS FINANCIAL /INVESTMENT REPORT - DECEMBER 1997 • 2. PLANNING COMMISSION MINUTES OF DECEMBER 16, 1997 3. AIRPORT COMMISSION MINUTES OF NOVEMBER 24, 1997 (b) RESOLUTIONS AND ORDINANCES 1 _ RESOLUTION NO. 10977 - RESOLUTION SUPPORTING THE YOUTH INITIATIVE BILL 2. RESOLUTION NO. 10981 - RESOLUTION AUTHORIZING SOLICITATION OF CONSULTING PROPOSALS FOR EVALUATING POLICE DISPATCH SERVICES RESOLUTION NO. 10980 - PRELIMINARY APPLICATION RESOLUTION FOR MINNESOTA OFFICE OF ENVIRONMENTAL ASSISTANCE, SOLID WASTE PROCESSING FACILITIES, CAPITAL ASSISTANCE PROGRAM, PRELIMINARY APPLICATION FOR STATE ASSISTANCE 4. RESOLUTION NO. 10982 - RESOLUTION AUTHORIZING APPLICATION FOR THE MCLEOD COUNTY SOLID WASTE ABATEMENT GRANT PROGRAM (c) DELINQUENT WATER AND SEWER ACCOUNTS (d) OUT -OF -STATE TRAVEL FOR DIRECTOR OF ENGINEERING/PUBLIC WORKS (e) HAULER'S LICENSE FOR A. W. DISPOSAL INC. (f) SNOW REMOVAL PERMIT FOR RON HANSEN CITY COUNCIL AGENDA - JANUARY 27. 1998 (g) CONDITIONAL USE PERMIT REQUESTED BY KNIGHTS OF COLUMBUS FOR TWO TEMPORARY PORTABLE SIGNS LOCATED AT NATIONAL GUARD ARMORY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10978) (h) CONDITIONAL USE PERMIT REQUESTED BY ROGER STEARNS, STEARNSWOOD INC., TO CONSTRUCT METAL SHED 6' FROM PROPERTY LINE AT 320 THIRD AVENUE NW IN I -C DISTRICT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10979) Action - Motion to approve consent agenda PUBLIC HEARING -- 6:00 P.M. (a) DISCUSSION OF COMMUNITY NEEDS a) New Senior Center b) Additional Ice Sheet C) Convention Center d) All Other Projects/Needs (b) DISCUSSION OF FINANCING METHODS a) General Obligation Financing b) Sales Tax Option (Special Legislation) and Local Referendum G) Local Fund - Raising d) Otherldeas Action - Motion to close hearing - Motion to reject - Motion to approve u.U_ Y 1 ►. �. 1 1 YY 1► • luW191.. 1 1. 1 t 1 • 3000WX `R 11L 9T►1 W (a) CONSIDERATION OF REQUEST FROM HCDC FINANCE TEAM FOR APPRAISAL OF THREE PARCELS ON BLOCK 42 IN DOWNTOWN HUTCHINSON Action = Motion to reject = Motion to approve (b) CONSIDERATION OF AMENDMENT TO CITY OF HUTCHINSON HOUSING REHABILITATION LOAN PROGRAM PROCEDURAL GUIDE Action - Motion to reject - Motion to approve C� CITY COUNCIL AGENDA -JANUARY _ i (c) CONSIDERATION OF APPLYING FOR ENERGY CONSERVATION GRANT FROM HUTCHINSON UTILITIES Action = Motion to reject = Motion to approve (d) CONSIDERATION OF EMPLOYEE ASSISTANCE PROGRAM Action = Motion to reject - Motion to approve (e) CONSIDERATION OF REVISED LIQUOR LICENSE SECTIONS FROM HUTCHINSON MUNICIPAL CODE BOOK Action - Motion to reject - Motion to approve and waive first reading of Ordinance and set second reading for February 10, 1998 9. MISCELLANEOUS (a) COMMUNICATIONS (a) VERIFIED CLAIMS • Action - Motion to approve and authorize payment from appropriate funds f�.\ I21L1 : ► u 3 MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 9, 1997 The meeting was called to order at 5:30 p.m. by Mayor Torgerson. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. The invocation was given by the Reverend Thomas Lambke. 3. MINUTES - NONE 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS BUILDING OFFICIAL'S REPORT - NOVEMBER 1997 2. LIBRARY BOARD MINUTES OF NOVEMBER 24, 1997 3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF OCTOBER 21, 1997 4. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF OCTOBER 2, 1997 AND NOVEMBER 6, 1997 • (b) RESOLUTIONS AND ORDINANCES T 1. ORDINANCE NO. 97 -214 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING DRAINAGE AND UTILITY EASEMENTS LOCATED IN THE HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT (SHOPKO/NORWEST BANK) (SECOND READING AND ADOPT) 2. RESOLUTION NO. 10950 - ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MINNESOTA 3. RESOLUTION NO. 10951 - 1998 TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA (c) SNOW REMOVAL PERMITS 1. TOM CLABO 2. GERALD VASEK, HANSON & VASEK (d) APPOINTMENTS: 1. ROBERT PETERSON TO HUTCHINSON AREA HEALTH CARE BOARD 2. SUE MUNZ TO PIONEERLAND LIBRARY BOARD 3. LIGHT TRAFFIC ADVISORY BOARD LESLIE SMITH LUCILLE SMITH ARCHIE WOODWORTH . Motion was made by Peterson, seconded by Erickson, to approve the consent agenda with the exception of items 4 -(b)3 and 4 -(d)1. Motion unanimously carried. CITY COUNCIL MINUTES - DECEMBER 9, 1997 Item 4 -(b)3— Mlinar commented that the 1998 tax levy should be approved after the 1998 budget was adopted. He then moved to defer action to the December 23, 1997 City Council meeting. Motion seconded by Erickson and unanimously carried. Item 4- (d)1 - -It was noted that Peterson would abstain from voting on the appointment of Robert Peterson. Motion was made by Erickson, seconded by Mlinar, to approve the appointment of Robert Peterson. Motion carried with Peterson abstaining from voting. • 1�! • • l B&I &Via 11;0v 103am 7. (a) CONSIDERATION OF SHOPKO/NORWEST PARKING LOT ISSUES Following discussion, motion was made by Mlinar, seconded by Erickson, to approve the amendment to the cross easement agreement. Motion unanimously carved. 3 (a) CONSIDERATION OF ENTERING INTO 1998 ASSESSMENT AGREEMENT WITH MCLEOD COUNTY Motion was made by Erickson, seconded by Peterson, to approve entering into agreement. Motion unanimously carried. (b) CONSIDERATION OF ENGINEERING CONSULTANT CONTRACT WITH OSM & ASSOCIATES FOR FIFTH AVENUE BRIDGE AND ROADWAY Motion was made by Peterson, seconded by Haag, to approve the contract with OSM & Associates. Motion unanimously carried. (c) CONSIDERATION OF REQUEST BY KNIGHTS OF COLUMBUS TO WAIVE $75.00 FEE FOR CONDITIONAL USE PERMIT APPLICATION FOR PORTABLE SIGN AT NATIONAL GUARD ARMORY Motion was made by Mlinar, seconded by Erickson, to approve waiving the fee. Motion unanimously carried. (d) DISCUSSION OF WATER/SEWER/REFUSE CONVERSION TO MONTHLY BILLING Finance Director Merrill reviewed the transition process to change to monthly billing effective January 1, 1998. Following discussion, motion was made by Mlinar, seconded by Erickson, to defer action to the December 23,1 997 City Council meeting. Motion unanimously carried. (e) CONSIDERATION OF ADOPTING GENERAL FUND BUDGET FOR FISCAL YEAR 1998 • CITY COUNCIL MINUTES - DECEMBER 9, 1997 Following a review of the 1998 general fund budget, motion was made by Mlinar, seconded by Erickson, to defer adoption of the 1998 budget and levy until the December 23, 1997 City Council meeting. Motion unanimously carried. (f) CONSIDERATION OF CITY LOAN SUBORDINATION FOR PLASTIC SPECIALTIES Motion was made by Mlinar, seconded by Haag, to approve the City loan subordination. Motion unanimously carved. (g) CONSIDERATION OF AWARDING SALE OF HOSPITAL REFUNDING BONDS Bond Consultant Steve Apfelbacher, Ehlers & Associates, reported that three bids were received on the bond sale. It was recommended to award the sale to Dain Bosworth, Inc. at an interest rate of 4.77 %. Motion was made by Mlinar, seconded by Haag, to approve awarding the sale of the hospital refunding bonds to Dain & Bosworth and to adopt Resolution No. 10953. Motion unanimously carried. 9. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR • Plotz requested that a budget workshop be scheduled for December 23, 1997. Motion was made by Mlinar, seconded by Erickson, to set a budget workshop for December 23, 1997 at 4:00 p.m. Motion unanimously carried. The City Administrator commented on the Excellence Plus program and suggested scheduling a workshop to review its objectives. Motion was made by Mlinar, seconded by Haag, to hold a workshop on January 6, 1998 at 4:30 p.m. Motion unanimously carried. Plotz reported that James Marka was appointed by Governor Arne Carlson to serve on the Board of Architecture, Engineering, Land Surveying, Landscape Architects, Geoscience and Interior Design. (b) COMMUNICATIONS FROM CITY ATTORNEY Anderson commented on the Economic Development Authority public hearing that was scheduled for this meeting. He requested approval to set the public hearing for January 2, 1998 at the special organizational City Council meeting or for the fast regular meeting in January. Motion was made by Mlinar, seconded by Peterson, to set the EDA public hearing for January 2, 1998 at 5:15 p.m. Motion unanimously carved. The City Attorney reported on condemnation proceedings for property located near the Fifth Street bridge. He stated it would be dealt with at the December 23, 1997 • meeting. CITY COUNCIL MINUTES - DECEMBER 9, 1997 Anderson requested a brief closed attomey /client meeting on December 23, 1997 to discuss litigation regarding the Wetherell property acquisition. Motion was made by Mlinar, seconded by Haag, to hold a closed meeting on December 23, 1997 at 3:30 p.m. in the Council Chambers. Motion unanimously carried. 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Motion was made by Mlinar, seconded by Peterson, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. 1 1 1: ►lu. There being no further business, the meeting adjourned at 6:40 p.m. u L� MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 23, 1997 The meeting was called to order at 5:30 p.m. by Mayor Torgerson. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. The invocation was given by the Reverend Alex Ramos. PRESENTATION OF PLAQUE TO MICHAEL FLAATA Michael Flaata was presented with a plaque in appreciation for his service on the Telecommunications Commission. The minutes of November 25, 1997 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS FINANCIAL/INVESTMENT REPORT - NOVEMBER 1997 . 2. PLANNING COMMISSION MINUTES OF NOVEMBER 18, 1997 3. HUTCHINSON AREA HEALTH CARE BOARD MIPUTES OF NOVEMBER 18, 1997 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 10954 - RESOLUTION ESTABLISHING ANNEXATION POLICY FOR PROPERTY LOCATED ALONG JEFFERSON STREET SOUTH 2. RESOLUTION NO. 10955 - RESOLUTION OF APPRECIATION TO RITA BENTZ 3. RESOLUTION NO. 10958 - TRANSFERRING 5272,130 FROM 1997 IMPROVEMENT BOND FUND, WATER/SEWER FUND, 1981 PARKING CONSTRUCTION, 1980 TAX INCREMENT DEBT SERVICE, TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES (c) DELINQUENT WATER AND SEWER ACCOUNTS (d) APPOINTMENTS ♦ JEFF JONES TO PLANNING COMMISSION ♦ JOHN MALLAK TO LIGHT TRAFFIC ADVISORY BOARD ♦ 1998 OFFICERS FOR FIRE DEPARTMENT (e) IMPROVEMENT PROJECT CHANGE ORDERS 0 CITY COUNCIL MINUTES - DECEMBER 23. 1997 U (f) 1998 LICENSES RENEWAL BINGO LICENSE GAMBLING DEVICES LICENSE CIGARETTE LICENSE TAXI CAB LICENSE PAWN SHOP LICENSE TATTOO LICENSE GARBAGE AND REFUSE HAULERS (g) ANNEXATION OF 0.66 ACRES IN HASSAN VALLEY TOWNSHIP REQUESTED BY JEFF AND MICHELLE SHUFELT AND JULIE MUNSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 97 -215 AND SET SECOND READING FOR JANUARY 13, 1998) (h) CONDITIONAL USE PERMIT REQUESTED BY DANIEL BREWER, ADVANCE ARCHITECTURAL GROUP, INC., TO CONSTRUCT THEATER COMPLEX IN AN I -C DISTRICT AT 766 CENTURY AVENUE SW WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10957) (i) AMENDMENT TO ZONING ORDINANCE, SECTION 8.04, REGARDING THREE YEAR RENEWAL OF SEASONAL SALES CONDITIONAL USE PERMITS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF • ORDINANCE NO. 97 -216 AND SET SECOND READING FOR JANUARY 13, 1998) (j) LOT SPLIT ON 300 AND 310 BOULDER STREET REQUESTED BY JOE AND CHERYL DOOLEY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (k) SIX MONTH EXTENSION OF CONDITIONAL USE PERMIT REQUESTED BY PRAIRIE SENIOR COTTAGES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (1) SNOW REMOVAL PERMIT FOR DARREL MACKEDANZ (m) APPLICATION FROM FLYER'S/M TOPS FOR CATERER'S LICENSE DURING 52ND MINNESOTA STATE ELKS BOWLING TOURNAMENTS AT HUTCH BOWL Motion was made by Mlinar, seconded by Peterson, to approve the consent agenda. Motion unanimously carried. PUBLIC HEARING -- NONE COMMUNICATIONS. REQUESTS AND PETITIONS -- NONE 7. • CITY COUNCIL MINUTES - DECEMBER 23, 1997 • (a) DISCUSSION OF WATER/SEWER/REFUSE CONVERSION TO MONTHLY BILLING (DEFERRED DECEMBER 9, 1997) Finance Director Merrill reviewed additional costs for monthly billing of the water and sewer accounts. He noted there would be a water rate increase effective January 1, 1998. It was his suggestion to follow the consultant's recommendation and proceed with the process. Motion was made by Haag, seconded by Peterson, to approve the monthly billing. Motion unanimously carried. (b) CONSIDERATION OF ADOPTING GENERAL FUND BUDGET FOR FISCAL YEAR 1998 (DEFERRED DECEMBER 9, 1997) Following discussion, motion was made by Peterson, seconded by Erickson, to approve and adopt the 1998 general fund budget and Resolution No. 10952. Motion unanim ously carried. (c) CONSIDERATION OF 1998 TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA (DEFERRED DECEMBER 9, 1997) Motion was made by Mlinar, seconded by Erickson, to adopt Resolution No. 10951 setting the 1998 tax levy. Motion unanimously carried. S. NEW BUSINESS • (a) CONSIDERATION OF ADOPTING 1998 LIQUOR FUND, WATER/ WASTEWATER/REFUSE FUND AND CENTRAL GARAGE FUND BUDGETS Motion was made by Erickson, seconded by Mlinar, to approve the budgets and adopt Resolution No. 10959. Motion unanimously carried. (b) CONSIDERATION OF ADOPTING CAPITAL PROJECTS FUND BUDGET FOR FISCAL YEAR 1998 Motion was made by Peterson, seconded by Erickson, to approve the 1998 capital projects fund budget and adopt Resolution No. 10960. Motion unanimously carried. (c) CONSIDERATION OF ENTERING INTO SOLID WASTE ABATEMENT FUNDING AGREEMENT AND 1998 BUDGET Motion was made by Mlinar, seconded by Haag, to approve and enter into agreement. Motion unanimously carried. (d) CONSIDERATION OF AWARDING CONTRACT FOR CAR IMPOUNDING Motion was made by Erickson, seconded by Haag, to approve contract for Modem Mazda. Motion unanimously carried. (e) CONSIDERATION OF WINTER PARKING RESTRICTION ON WEST SIDE OF HARRINGTON STREET SW BETWEEN FOURTH AVENUE SW AND FIFTH 40 AVENUE SW CITY COUNCIL MINUTES - DECEMBER 23, 1997 0 Motion was made by Mlinar, seconded by Erickson, to approve and adopt Resolution No. 10956. Motion unanimously carried. (f) CONSIDERATION OF ENERGY IMPROVEMENT GRANT FOR ICE ARENAS Motion was made by Mlinar, seconded by Peterson, to approve the grant. Motion unanimously carried. (g) CONSIDERATION OF PROPOSALS FOR PURCHASE OF NEW 1997 OR 1998 HEAVY DUTY 3/4 TON PICKUP FOR WASTEWATER DEPARTMENT Motion was made by Erickson, seconded by Mlinar, to approve the purchase of a new 1997 heavy duty 3/4 ton truck from Victory Ford - Mercury, Glencoe, MN, for $20,430.00 (tax and licensing not included in price) and purchase an 8' Fischer plow directly from Crysteel Inc. at an estimated cost of $3,250.00. Motion unanimously carried. (h) CONSIDERATION OF CAPITAL EXPENDITURE FOR SURGICAL TABLE AT HUTCHINSON COMMUNITY HOSPITAL Motion was made by Mlinar, seconded by Haag, to approve the purchase of a table through the VHA Purchasing Group in the amount of $32,000.00. Motion unanimously carried. (i) CONSIDERATION OF CAPITAL EXPENDITURE FOR MAMMOGRAPHY UNIT AT HUTCHINSON COMMUNITY HOSPITAL • Motion was made by Mlinar, seconded by Haag, to reject the bids from General Electric, Instrumentarium and Bennett and approve the purchase for the LoRad M -IV from Delta Medical Systems, Inc. in the amount of $75,660.00 (with trade -in). Motion unanimously carried. (j) CONSIDERATION OF REPLACEMENT OF NETWORK SERVER AT HUTCHINSON COMMUNITY HOSPITAL Motion was made by Mlinar, seconded by Haag, to approve the lowest bidder in an amount not to exceed $38,000.00. Motion unanimously carried. (k) CONSIDERATION OF ENTERING INTO 1998 LEASE WITH AUGUSTANA LUTHERAN HOMES FOR SENIOR DINING AT SENIOR CENTER Motion was made by Erickson, seconded by Haag, to approve and enter into lease with Augustana Lutheran Homes. Motion unanimously carried. 9. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz commented that the Community Needs Task Force meets once a week to consider community needs. Today there were presentations regarding the ice facilities, the senior citizens' needs, and a convention center. • 4 CITY COUNCIL MINUTES - DECEMBER 23, 1997 • (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING/PUBLIC WORKS Rodeberg reported that construction began last week on the Fifth Avenue bridge project. He also noted that Hwy. 7 construction will begin soon, and there will be a meeting on January 26, 1998 at City Center. Rodeberg stated that the left-tam traffic signal should be finished by Thanksgiving. MN/DOT will do the programming after the electric wiring is completed. 11 1 M54 I AD �0 CRYMOX4093 a. (a) VERIFIED CLAIMS Motion was made by Mlinar, seconded by Erickson, to approve the verified claims and authorize payment from appropriate funds. Motion unanimously carried. 11. ADJOURNMENT There being no further business, the meeting adjourned at 6:04 p.m. • n U 5 L� MINUTES SPECIAL ORGANIZATIONAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, JANUARY 2, 1998 1. INSTALLATION OF NEWLY ELECTED MAYOR MARLIN TORGERSON AND COUNCIL MEMBER JOHN MLINAR The City Attorney administered the Oath of Office to newly elected Mayor Marlin Torgerson and Council Member John Mlinar. 2. The meeting was called to order at 5:00 p.m. by Mayor Torgerson. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz and City Attorney G. Barry Anderson. �3.o7 1! • (a) RESOLUTION NO. 10961 - DESIGNATING OFFICIAL NEWSPAPER • (b) RESOLUTION NO. 10962 - APPOINTING OF LEGAL COUNSEL (c) RESOLUTION NO. 10963 - APPOINTING CITY ADMINISTRATOR FOR 1998 (d) RESOLUTION NO. 10964 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS (e) RESOLUTION NO. 10965 - DESIGNATION OF DEPOSITORY OF CITY FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS (f) RESOLUTION NO. 10966 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA (g) RESOLUTION NO. 10967 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MARQUETTE BANKS OF HUTCHINSON, MINNESOTA (h) RESOLUTION NO. 10968 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST FEDERAL FSB OF HUTCHINSON, MINNESOTA Motion was made by Erickson, seconded by Mlinar, to waive readings and adopt • Resolutions. Motion unanimously carried. CITY COUNCIL MINUTES - JANUARY 2, 1998 (a) CREATION OF ECONOMIC DEVELOPMENT AUTHORITY IN CITY OF HUTCHINSON, MINNESOTA The Mayor called the hearing to order at 5:15 p.m. and read Publication No. 5131, Notice of Public Hearing On Creation of Economic Development Authority, City of Hutchinson, Minnesota. No one was present to be heard. Don Walser stated that it was decided not to combine the HCDC and EDA into one organization because of the statutory limitation on budget expenditure. He requested that the City Council adopt Resolution No. 10969 and appoint a seven - member board with two City Council members on it. Motion was made by Mlinar, seconded by Peterson, to close the hearing at 5:20 p.m. Motion unanimously carried. Motion was made by Mlinar, seconded by Erickson, to approve the creation of the • EDA and to adopt Resolution No. 10969. Motion unanimously carried. The Mayor appointed the following seven commissioners to the EDA • Mayor Marlin Torgerson 1 Year • Sheldon Nies 2 Years • Don Walser 3 Years • Jeff Haag 4 Years • Tim Ulrich 5 Years • Bob Windel 6 Years • Jim Haugen 6 Years Motion was made by Mlinar, seconded by Erickson, to ratify the appointments. Motion unanimously carried. (a) SELECTION OF COUNCIL'S VICE PRESIDENT - JOHN MLINAR Motion was made by Peterson, seconded by Erickson, to elect John Mlinar as vice - president. Motion unanimously carried. (b) DESIGNATION OF COUNCIL REPRESENTATIVES: • 0 CITY COUNCIL MINUTES - JANUARY 2, 1998 1. AIRPORT COMMISSION - Marlin Torgerson 2. HUTCHINSON AREA HEALTH CARE BOARD - Don Erickson 3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (HCDC) - Jeff Haag 4. HUTCHINSON HOUSING, INC. (HRA) - Don Erickson 5. LIBRARY BOARD - Kay Peterson 6. MID- MINNESOTA COMMISSION - John Mlinar 7. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD - John Mlinar 8. PLANNING COMMISSION - Jeff Haag • 9. SAFETY COUNCIL - Kay Peterson 10. LIGHT TRAFFIC ADVISORY BOARD - Kay Peterson 11. TELECOMMUNICATIONS COMMISSION - Marlin Torgerson Motion was made by Mlinar, seconded by Peterson, to ratify the appointments. Motion unanimously carried. (c) APPOINTMENTS TO HEALTH BOARD 1. DR. JAMES ALLEN 2. DR. DAVID BYRON 3. DR. DENNIS MURPHY Motion was made by Haag, seconded by Mlinar, to ratify the appointments. Motion unanimously carried. (d) RENEWAL OF CIGARETTE LICENSES FOR 1998 AMERICAN LEGION POST 96 AMOCO FOOD SHOP • CROW RIVER OUTDOORS INC. ELKS LODGE NO. 2427 CITY COUNCIL MINUTES - JANUARY 2, 1998 • ERICKSON FREEDOM STATION: 11 FOURTH AVE. NE 1100 HWY. 15 S. HI TOPS BAR & GRILL JONNY' S RESTAURANT & LOUNGE K -MART CORP. MAIN STREET SPORTS BAR VFW POST 906 Motion was made by Peterson, seconded by Haag, to approve and issue licenses. Motion unanimously carried. (e) CONSIDERATION OF RECOMMENDATION FROM ADMINISTRATOR AND DIRECTORS TO HOLD FULL -DAY PLANNING WORKSHOP Motion was made by Peterson, seconded by Haag, to establish January 21, 1998 for a City Council/Directors workshop from 3:00 -10:00 p.m., possibly at Peter's On Lake Ripley in Litchfield. Motion unanimously carried. 6. ADJOURNMENT There being no further business, the meeting adjourned at 5:23 p.m. • r� L • MINUTES BID OPENING THURSDAY, DECEMBER 18, 1997 The meeting was called to order at 2:00 p.m. by Finance Director Kenneth B. Merrill. Also present was Administrative Secretary Marilyn J. Swanson. The reading of Publication No. 5124, Notice of Advertisement for Proposals On Car Impounding Contract, was dispensed with. The following bids were opened and read: TOWING TYPES MODERN MAZDA PLOWMAN'S Type I Tow > From 7:00 a.m. to 6:00 p.m. $ 5.00 $35.00 • From 6:00 p.m: to 7:00 a.m. or after 1:00 p.m. on Saturdays, Sundays and Holidays 15.00 45.00 • For Police Department Vehicles N/C N/C • > Vehicles Impounded for Evidence Purposes 16.00 25.00 Type II Tow > From 7:00 a.m. to 6:00 p.m. 10.00 50.00 > From 6:00 p.m. to 7:00 a.m. 18.00 65.00 Type III To • From 7:00 a.m. to 6:00 p.m. 12.00 65.00 • From 6:00 p.m. to 7:00 a.m. 18.00 80.00 Use of Dolly 5.00 25.00 Square Footage of Fenced Storage Are a 13,000 11,500 The bids were referred to staff for review and a recommendation. The meeting adjourned at 2:05 p.m. r1 U MINUTES BID OPENING FRIDAY, JANUARY 9, 1998 The bid opening was called to order at 2:00 p.m. Present were Forester Mark Schnobrich and Administrative Secretary Marilyn J. Swanson. The reading of Publication No. 5133, Advertisement for Bids, Purchase of Logs at Compost Site, was dispensed with. The following bids were opened and read: Duane & Shirley Otto Hutchinson, MN $250.00 Randy's Tree Service Hutchinson, MN $215.00 The bids were referred to staff for review and a recommendation. The bid opening adjourned at 2:05 p.m. • • 1�I MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 16. 1997 • 1. CALL TO ORDER 530 P.M. The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Bill Arndt, Dave Westlund, Jim Haugen, Joe Drahos, and Chairman Wood. Absent: Jeff Haag. Also present: Jim Marka, Director of Building, Planning and Zoning; Bonnie Baumetz, Planning and Zoning; and Barry Anderson, City Attomey. 2. CONSIDERATION OF MINUTES OF REGULAR MEETING DATED NOVEMBER .. Mr. Arndt made a motion to approve the minutes of the meeting dated November 18, 1997, seconded by Mr. Haugen the motion carried unanimously. a) CONSIDERATION OF ANNEXATION OF 0.66 ACRES IN HASSAN VALLEY TWP. REQUESTED BY JEFF AND MICHELLE SHUFELT AND JULIE MUNSON Chairman Wood opened the hearing at 5:30 p.m. with the reading of • publication #5127 as published in The Hutchinson Leader on Thursday, December 4 and Tuesday, December 9, 1997. The requestis for the purpose of considering annexation of 0.66 acres in Hassan Valley Twp. requested by Jeff and Michelle Shufelt and Julie Munson. Ms. Baumetz explained the history of the annexation proposal. She said an informational meeting had been held in September of 1996 regarding failing septic systems. The City has asked for petitions from the owners for an annexation by ordinance. Mr. Schufelt's septic system failed. He asked to be connected to city sewer. City policy is to annex before connecting to city sanitary sewer. The Jefferson Street lots in this area are too small for on- property sewage systems. The City council will be acting on a resolution stating this annexation will be approved, but they will no longer approve individual annexations. The property owners will have the right to petition for annexation. Mr. Schufelt did petition for annexation. Mr Marka said the City has presented the annexation staging plan to the township and county officials. The City has motivated a grant application for infrastructure service to the Jefferson Street area. City council and the county board has allocated $1500.00 each for the grant application consultant.. • A neighboring property owner on Jefferson Street SE stated she has never had trouble with her sewer and is not in favor of annexation of her property. Sonny Lund, 1320 Jefferson St SE, has had no problem with his septic system. but felt the development to the west of his property is causing some problems with the drain field judging by the ievel of water ponding in his rear yard in the spring. Mr Lund is not in favor of annexing his property. Barry Anderson, City Attorney, said there are no plans for annexation of property from Hassan Valley Twp. at this time. Willard Reiner, Hassan Valley Chairman, expressed concern regarding the procedure followed for annexation and connection to the sanitary sewer by Mr. Shufelt and and Ms. Munson. Bart' Anderson stated the process followed for this annexation was a legal process. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 6:00 p.m. Mr. Arndt made a motion to recommend approval of the motion. Seconded by Mr. Haugen the motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DANIEL BREWER, ADVANCED ARCHITECTURAL GROUP, TO CONSTRUCTA THEATER COMPLEX LOCATED ON CENTURY AVE. SW. Chairman Wood opened the hearing at 6:00 p.m. with the reading of publication #5128 as published in The Hutchinson Leader on Thursday, December 4, 1997. The request is for the purpose of considering a conditional use permit to construct a Theater Complex located on Century Ave. SW. requested by Daniel Brewer, Advanced Architectural Group. • Mr. Marka explained the project. He said Mr. Brewer does have an option to buy on the property. Mr. Marka referenced minutes from the preconstruction meeting. Mr. Daniel Brewer, Advance Architectural. Inc. described their building and explained the parking plans and cross agreement with the fair board for parking. Three hundred parking spaces, one car for every four seats which is a national standard, will be available. The Theater will have their own lot plus the fair ground lot except the five days during the fair. The building will be set back 20 feet allowing enough room for exiting. The landscape plan is not complete at this time. They will coordinate landscaping with the fairgrounds. Deadline for closing on the property is the end of February approximately the same time when the steel is scheduled to arrive. Mr. Brewer said they would like to start construction on the foundation by the end of December 1997. The Theater is scheduled to be open for business Memorial day weekend. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 6:20 p.m. Mr. Haugen made a motion to approve the conditional . use permit to construct a Theater Complex located on Century Ave. S.W. Seconded by Mr. Westlund the motion carried. Mr. Arndt abstained from votino. 2 c) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION • 8.04 REGARDING THREE YEAR RENEWAL OF SEASONAL SALES CONDITIONAL USE PERMITS. Chairman Wood opened the hearing at 6:22 p.m. with the reading of publication #5129 as published in The Hutchinson Leader on Thursday, December 4. 1997. The request is for the purpose of considering an amendment to zoning ordinance section 8.04 regarding three year renewal of seasonal sales conditional use permits. Ms. Baumetz explained the amendment to the ordinance. Ms. Baumetz said staff recommended approval. Mr. Haugen moved to close the hearing, seconded by Mr. Arndt the hearing closed at 6:26 p.m. Mr. Arndt made a motion to recommend approval of the request. Seconded by Mr. Haugen the motion carried unanimously. ►. a) CONSIDERATION OF A LOT SPLIT REQUESTED BY JOE AND CHERYL DOOLEY LOCATED ON 300 AND 310 BOULDER STREET Ms. Baumetz explained there is a twin home built on this property The lot is • being split to allow individual owners of the twin homes. They will have separate water and sewer service and addresses. Mr. Arndt made a motion to approve the lot split. Seconded by Mr. Westlund the motion carried unanimously. b) CONSIDERATION OF A SIX MONTH EXTENSION OF CONDITIONAL USE PERMIT REQUEST BY PRAIRIE SENIOR COTTAGES. Ms. Baumetz explained the need for an extension. Prairie Senior Cottages plans to start construction next spring. Ms. Baumetz said they are allowed one extension. At the end of six months they will have to reapply for another conditional use permit. Mr. Westlund moved to recommend approval of the request, seconded by Mr. Haugen the motion carried unanimously. a) REVIEW OF SECTION 8.09 - 8.19 OF THE ZONING ORDINANCE Mr. Marka presented the review. • 3 6. COMMUNICATION FROM STAFF 0 a) DISCUSSION OF ORDERLY ANNEXATION IN LYNN TWP (150 ACRES) Mr. Marka said the area to be annexed is two pieces. The City would like to extend infrastructure through this area when Century Avenue is extended to School Road SW. An informational meeting was held. The City received mixed reviews from the property owners. Ms. Baumetz has sent a letter of inquiry to the property owners. This will be an orderly annexation. b) Ms. Baumetz attended County Commissioners meeting. The urban boundary ordinance has been passed. Township, county, and city representatives will be voted on before the end of the year. There being no further business the meeting adjourned at 7:05 p.m. 0 • 4 . + HUTCHINSON AIRPORT COMMISSION November 24, 1997 5:30 p.m. Airport Lobby Meeting called to order at 5:30 p.m. by Chairman Dave Skaar. (page 1 of 2) Members Present: Dave Skaar, Joe Dooley, Jim Faber, Al Koenig Members Absent: Robert Hantge, Dennis Kahl, Mayor Torgerson Others present: Tom Parker, Bernie Knutson City Staff: John Olson Report regarding Phase II of Airport improvements was made. It was noted that both Parts A and B are being included in the funding for fiscal year 1999, which begins October 1, 1998. The Hutchinson Airport is on the funding list for Phase II in FY 1999. Plans and specifications for Phase II are 95% complete. Building plans and specifications are completed. The engineer's estimate for the project has been forwarded to MN DOT. Joe Dooley, in accordance with hangar rental agreement, asked for and received permission from • the Airport Commission to store a two-wheeled trailer in his hangar. It was noted that motorized vehicles were not permitted to be stored in hangars, but that, according to rental agreements, permission could be granted by the Airport Commission to allow non - motorized equipment storage in hangars. City maintenance staff discussed the needs of the Non - Directional Beacon building (Radio building). Mr. Lee Rademacher, MN/Dot Aeronautics, met with John Olson regarding maintenance needs. The door must be replaced, the circuit breaker controlling the heater needs replacing, and the building vent fan is not working. John Olson will coordinate maintenance on these items. Discussion regarding the fueling system was held. Tom Parker indicated that it may not be poss<'ble to make the transition exactly at the beginning of the year from City operation to Fixed Base Operator operation. Tom Parker has been in contact with fueling system vendor, MN Petroleum. It was noted by Commission members that as a part of the Phase II project, provisions for a future Jet A fueling station will be included. Commission members agreed not to meet in December, as the meeting date falls between two holidays. This was the last meeting of Dave Skaar serving as Chair of the Commission. Jim Faber will be the new Chair, and Joe Dooley will be the new Vice -chair beginning with the next meeting. The Commission appointed Dave Skaar as an ex- officio member, as he is currently serving with the HCDC Transportation Committee. x - 7 1 . C ,3) Members of the Airport Commission were strongly urged to ensure they attend as many meetings as possible in the future, particularly because of the Phase H Airport Imprvoement projetc that will begin within the year. Commission members recognized the election of a new Council member, Jeff Haag. The Chair encouraged Commission members to contact Mr. Haag to meet him, provide him with information about the Airport, and invite him to tour the facilities and become familiar with the upcoming improvement project. A motion to adjourn the meeting was made by Jim Faber, and seconded by Joe Dooley. The meeting adjourned. Next Meeting: Monday January 26, 1998 at 5:30 p.m. Location: Airport Lobby Report Submitted by John Olson r u 0 • Parks, Recreation & Community Education C 900 Harrington Street SW Hutchinson. MN 55350 -3097 320 - 587- 2975/Fax 3202311243 TO: Mayor and Council FROM: Dolf Moon, Director, PRCE DATE: January 21, 1998 RE: Youth Initiative Resolution 0 n U Included in the packet is a resolution of support for the Youth Initiative Funding Grant to be proposed in this legislative session. I believe supporting this resolution would be a positive step for the council to take. The potential for Hutchinson would be high, especially in light of the discussion surrounding the half penny sales tax. This grant would provide $2.00 of state money for every local dollar generated for projects. Thank you for your consideration. Pnmesl on rccvcI'd papa - 0 RESOLUTION NO. 10977 RESOLUTION SUPPORTING THE YOUTH INITIATIVE BILL WHEREAS, the youth of our State need and deserve safe and attractive recreation facilities WHEREAS, local governments often do not have the financial resources to completely address the need WHEREAS, a cooperative effort between the State and local governments would increase recreation opportunities across the State NOW THEREFORE BE IT RESOLVED that: the City Council of the i City of Hutchinson, Minnesota encourages the Minnesota Legislature to fund the $40 million Youth Initiative Grant Program Adopted this 27th day of January, 1998. Marlin Torgerson, Mayor ATTEST: Gary D. Plotz City Administrator 0 RESOLUTION NO. 10981 RESOLUTION AUTHORIZING SOLICITATION OF CONSULTING PROPOSALS FOR EVALUATING POLICE DISPATCH SERVICES WHEREAS, the City of Hutchinson and McLeod County have an interest in evaluating the possibility of consolidated police dispatch services, and WHEREAS, the option of consolidated dispatch services has not been evaluated since 1991, and WHEREAS, the changes in communication technology and County/City addressing systems have improved significantly, and WHEREAS, the City and County have a steering committee to provide some specification for the request for proposals and WHEREAS, other jurisdictions within Minnesota are likewise evaluating or implementing joint dispatch activities, I NOW THEREFORE, be it resolved that the City hereby authorizes the solicitation of proposals with McLeod County. Adopted by the City Council this 27th day of January, 1998. Marlin Torgerson Mayor ATTEST Gary D_ Plotz City Administrator 0 n RESOLUTION NO. 10980 19 lkii 91810 MINNESOTA OFFICE OF ENVIRONMENTAL ASSISTANCE SOLID WASTE PROCESSING FACILITIES CAPITAL ASSISTANCE PROGRAM PRELIMINARY APPLICATION FOR STATE ASSISTANCE WHEREAS, the City of Hutchinson has made application to the Office of Environmental Assistance for a solid waste processing facilities capital assistance grant to construct a composting facility including yard and food waste storage/bagging area, curing pads, a leachate holding area and on -land filtration, approved by MPCA. BE IT RESOLVED, by the Hutchinson City Council, that the City of Hutchinson will implement the project, • provide necessary local financing, and accept and exercise the governmental powers necessary to develop and operate the project; provided that the city receives county monies currently requested by a McLeod County Solid Waste Abatement Grant Application. BE IT FURTHER RESOLVED, the Hutchinson City Council authorizes the Director of Water/Wastewater and Resource Recovery to sign the preliminary Capital Assistance Program Grant Application on behalf of the City of Hutchinson. Adopted by the City Council this 27th day of January, 1998. ATTEST: n LJ Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 0 RESOLUTION NO. 10982 RESOLUTION AUTHORIZING APPLICATION FOR THE MCLEOD COUNTY SOLID WASTE ABATEMENT GRANT PROGRAM WHEREAS, McLeod County has solicited applications for McLeod County Solid Waste Abatement Grant Program. WHEREAS, McLeod County Grant Application coordinates funding with the Minnesota Office of Environmental Assistance Grant Program. WHEREAS, the City of Hutchinson has made application to the Office of Environmental Assistance for a solid waste processing facilities capital assistance grant to construct a composting facility including yard and food • waste storage/bagging area, curing pads, a leachate holding area and on -land filtration, approved by MPCA. BE IT RESOLVED, by the Hutchinson City Council, that the City of Hutchinson will implement the project, provide necessary local financing, and accept and exercise the governmental powers necessary to develop and operate the project; provided that the city receives county monies currently requested by a McLeod County Solid Waste Abatement Grant Application. BE IT FURTHER RESOLVED, the Hutchinson City Council authorizes the Director of Water/Wastewater and Resource Recovery to sign the McLeod County Solid Waste Abatement Program Grant Application on behalf of the City of Hutchinson. Adopted by the City Council this 27th day of January, 1998. ATTEST: • Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 0 M E M O R A N D U M DATE: January 27, 1998 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delinauent water & sewer accounts for the month of Jan Attached is a listing of the delinquent water and sewer accounts • for the month of Jan. Recommend service be discontinued on Monday, Feb 2, 1998 at Noon. • —2 ' • 2- 070 - 0524 -0804 2 -555- 0545 -0703 Tim Eggersgluess Brian Homan 524 4th Ave SW 545 Jackson St SW Hutchinson MN 55350 Hutchinson MN 55350 524 4th Ave SW 545 Jackson St SW 213.13 106.40 2- 310 - 0934 -0202 2 -580- 0585 -0703 Wm Herding Pam Pulkrabek 934 Church St 585 Juergens Rd SW Hutchinson MN 55350 Hutchinson MN 55350 934 Church St 585 Juergens Rd SW 170.71 109.18 promises 2 -13 -98 2- 615- 0555 -0202 2- 350- 0505 -0201 Jim Breitzreutz Richard Mattson 555 Lakewood Dr SW 505 Dale St SW Hutchinson MN 55350 Hutchinson MN 55350 555 Lakewood Dr SW 505 Dale St SW 207.06 85.82 • 2- 620- 0530 -0502 2- 465- 0626 -0801 Dan Carrigan Chris Johnson 530 Larson St SW 626 Harmony Ln SW Hutchinson MN 55350 Hutchinson MN 55350 530 Larson St SW 626 Harmony Ln SW 150.18 97.73 2- 670 - 0032 -0704 2- 470 - 0715 -0301 Debra Steiner E Duesterhoeft 32 Lynn Rd 715 Harrington St SW Hutchinson MN 55350 Hutchinson MN 55350 32 Lynn Rd 715 Harrington St SW 150.10 141.96 2- 670 - 0400 -0109 2 -555- 0530 -0401 John Sandahl Angela Biehler 400 Lynn Rd 530 Jackson St SW Hutchinson MN 55350 Hutchinson MN 55350 400 Lynn Rd 530 Jackson St SW 122.67 102.14 • 2- 670 - 0585 -0804 3- 035- 0505 -0514 Robert Stone Cindy Roethemeir • 585 Lynn Rd SW 16963 235th Ct Hutchinson MN 55350 Hutchinson MN 55350 585 Lynn Rd SW 505 2nd Ave SW 127.55 128.65 CC: Mike Mooney 2- 675 -0544 -0301 65 Game Farm Rd Keith Krommenhoek Maple Plain MN 55359 544 Madson Ave SW Hutchinson MN 55350 544 Madson Ave SW 98.26 promises 2 -2 -98 2- 700 - 1320 -0001 Ronald J Thompson 1320 McDonald Dr SW Hutchinson MN 55350 1320 McDonald Dr SW 103.55 promises 2 -3 -98 2- 830 - 0635 -0502 Lynn Being 635 Roberts St SW Hutchinson MN 55350 635 Roberts St SW 146.35 2- 830 - 0725 -0601 Terry Bisbee 725 Roberts St SW Hutchinson MN 55350 725 Roberts St SW 94.53 promises $50 on 1 -30 -98 and $44.53 on 2 -6 -98 is C • Hutchinson City Center Ill Hessen Street SE Hutchinson, MN 55350.2522 320.587- 5151/Fm 320- 234 -4240 I ON TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Request for Out -of -State Travel DATE: January 20, 1998 I would like to attend the APA (American Planning Association) National Planning Conference in Boston from April 4 - 8. Many national trends and global issues will be discussed that have or will effect the City of Hutchinson, including; Access Management, Affordable Housing, Asset -Based Community Planning, Roadway Level of Service, Economic Development and Code Enforcement, Traffic Standards, Retail's Perspective on Downtown, Development and Annexation Agreements, Growth Management Analysis, Metropolitan Bicycle Planning, Performance improvement in Development Review, Downtown Development in Small Towns, Telecommunications and Infrastructure Planning, etc.. The array of programs are focused on problems that we are now facing; fast community growth and its proper management. Please also note the following: ► I would pay all expenses related to getting to the Conference, and transportation while at the conference. ► I have not gone to a city funded out -of -state conference in my 8 years with the City. ► I have funding in the budget for a conference. ► My wife would rather take a family vacation to Tennessee at this time, and pending availability of friends in the area, I may end up not going to the conference. Since I need to make reservations at this time, I request consideration of approving out -of -state travel. • — P, Pnm, d o. rxYdcd papa - PAID CITY OF HUTCHINSON . APPLICATION FOR LICENSING (UNDER ORDINANCE NO. 92 -57) City ot H=hinwn TYPE OF APPLICATION (PURSUANT TO SECTION 6.23, SUBSECTION 2) Commercial Hauling .......... FEE $100 /Year Residential Hauling ......... FEE $100 /Year Recycling ...................FEE $ 50 /Year APPLICANT'S NAME, ADDRESS, TELEPHONE NUMBER: 4G0 �Z NUMBER OF YEARS APPLICANT HAS BEEN: IN CO11KERCIAL HAULING ...................... f / 0 Years IN RESIDENTIAL HAULING ..................... ( Years RECYCLING ............................... ( 0 Years LIST REFUSE EQUIPMENT OWNED OR LEASED (INCLUDE RECYCLING EQUIPMENT) DESCRIPTION MAKE /MODEL yam$ CAPACITY STae L. tZ.,Je (,,K(- c i - a R tcyc(i4 5 Ifu wk'AC &- %pSfcr I 4i? Imo 1\ 0 C} L N� L �b(loC4� raa-L W l a c a For; 89 � s NAME AND TITLE OF ALL OFFICERS OF APPLICANT'S FIRM: T177 �ai6 NUMBER OF YEARS APPLICANT HAS BEEN: IN CO11KERCIAL HAULING ...................... f / 0 Years IN RESIDENTIAL HAULING ..................... ( Years RECYCLING ............................... ( 0 Years LIST REFUSE EQUIPMENT OWNED OR LEASED (INCLUDE RECYCLING EQUIPMENT) DESCRIPTION MAKE /MODEL yam$ CAPACITY STae L. tZ.,Je (,,K(- c i - a R tcyc(i4 5 Ifu wk'AC &- %pSfcr I 4i? Imo 1\ 0 C} L N� L �b(loC4� raa-L W l a c a For; 89 � s LIST ADDITIONAL EQUIPMENT NEEDED TO PURCHASE OR LEASE TO MEET LICENSING REQUIREMENT FOR ADEQUATE TRANSIT VEHICLES • (SECTION 6.23, SUBSECTION 4,E) INSURANCE COVERAGES (SEE SECTION 6.23, SUBSECTION 4, D) NAME, ADDRESS, TELEPHONE NUMBER OF AGENT: yo?-S 9 - yp ,e!;e/00 NOTE: Attach insurance binder to application form that • meets or exceeds limits established in the ordinance. MONTHLY SUBMISSION OF INFORMATION TO CITY ADMINISTRATOR (SEE SECTION 6.23, SUBSECTION 9) Are you aware of your responsibility to submit names and addresses of your business and commercial account no later than the 10th of each month to the City Administrator? YES NO Are you willing to maintain a local telephone number and a daily 24 -hour answering service to handle service questions? y YES NO I hereby certify that I have completely filled out the entire above application, together with the attached and executed Release of Information Form, and that the application is true, correct, and accura J Si r o pplicant Date 0 As an applicant for a license from the City of Hutchinson, Minnesota, I am required to furnish information which that agency may use in determining my moral, physical, mental, and financial qualifications. In this connection, I hereby expressly authorize release of any and all information which you may have concerning me, including information of a confidential or privileged nature. I hereby release the agency with which I am seeking . I L 0 application for license, and any organization, company or person furnishing information to that agency as expressly authorized above, from any liability for damage which may result from furnishing the information requested. Applicant's Full Printed Name: 7 1, Ko�"f (( ���� l/v (First) (Middle) (Last) Applicant's Address: (�� Applicant's Birth Date: Applicant's Place of Birth: ty) (Cour Z ( / Month) 16 10 Applicant's Social Security No.: Applicant's Driver's License No.: Date: /Z / S/ -_ 9 (Day) 1�; (State /Zip) SC1 (Year (State) APPLICATION FOR-EO-w- T t j w ....... CITY COUNCIL 40 .... -.- .................... .... . ... ... ...... .. of.. - -NgKTIN§PN . . ............ . . . .... . .......................................... in as county Of .... ................ 4EQ.0 ......... .. . . .... .................. ........ State of Minnesota The undersigned owner wh address I ...... J3_ -5- ........................ 1. PLOW AND .J. .......... I ............... hereby applies for a pormill to ................ I ....... I ..... .. REMOVE SNOW WITH .._......... ......................................... . ...... . 14 -d.C-6- �� ........... ..... .... . ............. T ...... ............ .. ........ upon that certain tract of land described as follows: Lot ....................... .................... Block .................................... . _ ; plat or addition... .......... ... .... I .... .... I ........... ; address ..... ............................... which is Of the following size and area; width ......__.. - . .. ....... -- feet; length ... ......... . .... ....... ..... - feet; area ... - WITHIN THE CITY LIMITS ... ............................. I ....... . ......................... I ................. ........ ....... .................. .......... ......... ............. . . ........... . and here-by agrees th in case such permit is granted, that all work which shall be done and all Materials which shall be used shall comply with the plans and spedfloatione therefor herewUh submitted and with all the ordinances of sald .......... C,ITY .... OF .... HUT.Cl.i.I.N.S.ON ......................... . ......... . ......... . ....................................... appli4able thereto, , Oplloant further agrees to pay fees or assessments at the time and to the amounts specified as follows: ......... . 9 -1 D.c.Q�:' ....... . .......................... . .......... ... . .... . . .. ..... .... . .... .... ..... .. . ....... .. .. . . . . .. .... ...... .. . .... Owner PAID rl City Of R • Hutchinson City Center 111 Hacaen street SE Hutchinson, MN 553502522 320587- 515t/Fac 320234 -3240 DATE: January 21, 1998 TO: Hutchinson City Council FROM: Hutchinson Plannl_n2 Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REOUESTED BY THE KNIGHTS OF COLUMBUS TO PLACE MPOR ARY SIGNS ON PROPERTY LOCATED AT 1200 HWY 22 SOUTH AND 327 HWY 7 EAST. Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 12, 1997, The Knights of Columbus submitted an application for a conditional use permit to place temporary signs on property located at 1200 Hwy 22 South and 327 Hwy 7 East. FINDINGS OF FACT • 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 8, 1998. 3. The proposal is in conformance with the requirements of a conditional use permit. RFCOMh ENDATION It is the recommendation of the Planning Commission that the Conditional Use Permit for the purpose designated is granted based on the findings set forth . Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission 0 Nnied on nxvcled paper - RESOLUTION NO. 10978 RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER • SECTION 10.14 OF ZONING ORDINANCE NO. 464 REQUESTED BY KNIGHTS OF COLUMBUS TO PLACE TEMPORARY PORTABLE SIGNS ON PROPERTY LOCATED AT 1200 HWY 22 SOUTH AND 327 HWY 7 EAST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MN: 1. Mr. Roman Haas, Knights of Columbus, has made application to the City Council for a Conditional Use Permit under Section 10.14 of Zoning Ordinance No. 464 to place temporary portable signs on property located at 1200 Hwy 22 S. and 327 Hwy 7 E., with the following legal descriptions: LEGAL DESCRIPTION: Part of Lot 2 Auditor's Plat Section 7 and part of NE 1/4, NE 1/4, 7- 116 -29 And 2 Acres of Lot 10 (TH 47 -.11 acres) Auditor's Plat W 1/2, Section 32 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the* effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. The application for the Conditional Use Permit for the purpose designated is granted based on the findings set forth above. Adopted by the City Council this 27th day of January, 1998. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 4 - c -, C Hutchinson City Center 111 Ha Stmt SE Hutchinson, MN 55350.2522 320.587- 5151/Fa 320.2344240 DATE: January 21, 1998 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REOUESTTD BY ROGER STEARNS, STEARNSWOOD INC., TO CONSTRUCT A 78' X 102' METAL SHED 6' FROM THE PROPERTY LINE AT 320 THIRD AVENUE N W IN A I -C DISTRICT Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 31, 1997, Steamswood Inc. submitted an application for a conditional use permit to construct a 78'x 102' metal shed 6' from the property line at 320 Third Avenue N.W. in a I -C District. FINDINGS OF FACT L The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 8, 1998. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the Conditional Use Permit for the purpose designated is granted based on the findings set forth above noting that a firewall will be constructed because the structure will be located within 20' of the property line. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission 0 Prin[ed on recycled paper - 1 10 00 Y BOX _ PED "n� \ or / v _o I I I r o- \1 0 4 CATCH BASIN/ CURB & GUTTER —10 g7TUMINOUS PAVEMENT EAST ' A 1 I " I ° I 4 N - � d7 7-71777 GALS Floor = 1048.70 I Y I i I EXISTING BUILDING I' r , Y ♦y W / I n �. W FENCE LINE I SI G 'L AIL E2Lj ul ��t I oo icz � I I 1 `T10.00 , Tn \ o w—L o �a t liKl2 1 1 V I' MINOU N00'10'24 "E J /`"." ", Li.11.11 10.61 CATCH BASIN 226.08' BITU 14 J 0 �� W ,C©I. BUILDING (3i�urr LUMBER 'TREE' i LUMBER TENT i 68 ' l w a . o o J _- Z. r Ir SHED 1 r- 20 w—L o �a t liKl2 1 1 V I' MINOU N00'10'24 "E J /`"." ", Li.11.11 10.61 CATCH BASIN 226.08' BITU 14 J 0 �� W ,C©I. BUILDING (3i�urr LUMBER 'TREE' i LUMBER TENT i 68 ' l RESOLUTION NO. 10979 RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER • SECTION 8.13 OF ZONING ORDINANCE NO. 464 REQUESTED BY ROGER STEARNS, STEARNSWOOD INC., TO CONSTRUCT A 78'X 102' METAL SHED 6' FROM THE PROPERTY LINE LOCATED IN AN I/C (INDUSTRIAL COMMERCIAL) DISTRICT AT 320 THIRD AVE N.W. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: 1. Mr. Roger Stearns, Steamswood Inc., has made application to the City Council for a Conditional Use Pemtit under Section 8.13 of Zoning Ordinance No. 464 to construct a 78'x 102' metal shed, 6 feet from the property line located in an UC (Industrial Commercial) District at 320 Third Ave. N.W., with the following legal description: LEGAL DESCRIPTION: All that part of Blocks 26 and 27, Townsite of Hutchinson, North Half, McLeod County, Minnesota, together with the vacated alleys in said Blocks, that lies Northerly of a line drawn parallel with and distant 50 feet Northwesterly, as measured at right angles, from the center line of the main track of the Minneapolis Industrial Railway Company, as said track is now located and established, together with all right, title, and interest in and to that part of Hassan Street (now Greenleaf Street) which lies between and abuts said Blocks 26 and 27 and that lies Northerly of said line drawn parallel with and normally distant 50 feet Northwesterly of said main track center line. Also: All that part of the vacated portion of Fourth Street (now Third Avenue North) that abuts the North line of said Block 27, being the sidewalk adjacent to said North line, MORE PARTICULARLY DESCRIBED AS FOLLOWS: Beginning at the Northeast comer of Block 27, Townsite of Hutchinson, North Half, McLeod County, Minnesota; thence on an assumed bearing of South 0 degrees 00 minutes East along the East line of Block 27, a distance of 149.52 feet to a point on the Northerly Right of Way line of the Minneapolis Industrial Railway Company (now known as the Burlington Northern, Incorporated); thence South 79 degrees 04 minutes West along said Northerly Right of Way line, a distance of 558.64 feet; thence North 0 degrees 00 minutes East, a distance of 255.48 feet to a point on the North line of Block 26; thence North 90 degrees 00 minutes East along said North line, a distance of 218.5 feet; thence North 0 degrees 00 minutes East, a distance of 10.00 feet; thence North 90 degrees 00 minutes East , a distance of 330.0 feet; thence South 0 degrees 00 minutes east, a distance of 10.00 feet to the point of beginning. AND ALSO; That part of the Southeast Quarter of the Southeast Quarter of Section Thirty -six (36) in Township One Hundred Seventeen (l 17) North of Range Thirty (30) West described as follows, to -wit: Beginning at the northeast comer of said Southeast Quarter of the Southeast Quarter; thence West, assumed bearing, along the north line of said Southeast Quarter of the Southeast Quarter, to a point 1314.00 feet East of the northwest comer of said Southeast Quarter of the Southeast Quarter; thence South 190.00 feet; thence West 110.00 feet thence South to the intersection with the northerly right of way line of Dakota Rail Inc; thence northeasterly, along said right of way line. to the intersection with the east line of said Southeast Quarter; thence northerly, along said east line, to the point of 4—Ho beginning. ALSO is All that part of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, described as follows, to wit: Beginning at a point on the north line of the Southeast Quarter of the Southeast Quarter of said Section 36, 1204.0 feet east of the northwest comer of said Southeast Quarter of the Southeast Quarter, thence South 190.0 feet; thence East 110.0 feet; thence North 190.0 feet to the north line of said Southeast Quarter of the Southeast Quarter, thence West 110.0 feet to the place of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. The application for the Conditional Use Permit for the purpose designated is granted based on the findings set forth above noting that a firewall will be constructed due to the 6 foot setback as opposed to a 20 foot setback. Adopted by the City Council this 27th day of January, 1998. . ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 0 MINUTES A HUTCHINSON Jan a iry 2 0 00 g MMISSION °R YOUR IIVf°RM • 1. CALL TO ORDER 5:30 P.M. ATION The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Bill Arndt, Dave Westlund, Jim Haugen, Joe Drahos, Jeff Jones, Jeff Haag and Chairman Wood. Also present: Jim Marka, Director of Building, Planning and Zoning; Bonnie Baumetz, Planning and Zoning; and Barry Anderson, City Attorney. •► •► • u • : u ► 11imilIQ u= Mr. Westlund made a motion to approve the minutes of the meeting dated December 16, 1997, seconded by Mr. Haag the motion carried unanimously. a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY THE KNIGHTS OF COLUMBUS FOR TWO TEMPORARY PORTABLE SIGNS LOCATED AT THE NATIONAL GUARD ARMORY, 1200 HWY 22, AND 327 HWY 7 EAST. Chairman Wood opened the hearing at 5:32p.m. with the reading of publication #5134 as published in The Hutchinson Leader on Thursday, January 8, 1998 The request is for the purpose of conditional use permit requested by The Knights of . Columbus to place signs on property located at 1200 Hwy 22 South and 327 Hwy 7 East. Bonnie Baumetz explained the location and type of sign. The placement of the signs will not cause a site distance problem. The Planning Staff recommended approval contingent upon MN /Dot approval. Ms. Baumetz read a letter from Robert Draper MN/DOT representative. The letter said off premise advertising requires an annual permit. A letter would be sent giving a 60 -day removal notice. Mr. Draper suggested The Knights of Columbus consider applying for a permit to erect a permanent sign if this option complies with local regulations. Planning Commission discussion determined this organization was performing a service to the community. City sign ordinance Sec 10.2 (k) states off - premise signs are not permitted except with special permission of the City Council. Mr. Haag moved to close the hearing, seconded by Mr. Arndt the hearing closed at 5:40 p.m. Mr. Haag made a motion to recommend approval of the motion, seconded by Mr. Arndt the motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ROGER STEARNS, STEARNSWOOD INC., TO CONSTRUCT A 78' X 102' COLD STORAGE SHED 6' FROM THE PROPERTY LINE INSTEAD OF THE PREVIOUSLY PROPOSED 20' SETBACK LOCATED IN THE I/C DISTRICT ON 3RD AVE NW. • Chairman Wood opened the hearing at 5:45p.m. with the reading of publication #5135 as published in The Hutchinson Leader on Thursday, January 8, 1998 The request is for the purpose of considering a conditional use permit to construct a 78' x 102' cold storage shed 6' from the property line instead of the previously proposed 20' setback located in the I/C District on 3rd Ave. NW. Page 2 Planning Commission Minutes January 20, 1998 Ms. Baumetz explained due to the change of setback from the property line from 20' to 6' , Steamswood, Inc. resubmitted a conditional use permit Mr. Marka said Steamswood Inc. will construct a firewall because the structure will be located within 20' of the property line. Mr. Arndt moved to close the hearing, seconded by Mr. Drahos the hearing closed at 5:46p.m. Mr. Westlund made a motion to approve the request with staff recommendations. Seconded by Mr. Haugen the motion carried unanimously. RINE WWRUIlIff MK None 97= 1�b91►1�� a) REVIEW OF SECTION 8.17 OF THE ZONING ORDINANCE Mr. Marka presented the review. a) REGISTRATION FOR LAND USE PLANNING WORKSHOPS Ms. Baumetz gave information on the dates and locations of the workshops. The • Earl Brown Center in St. Paul is recommended, because it may be more city oriented. Ms. Baumetz asked the commissioners to turn their registrations in to her. b. Mr. Marka explained the staging plan. 7. ADJOURNMENT There being no further business the meeting adjourned at 6:20 p.m. • 2 0 PUBLIC INPUT WELCOME FOR COMMUNITY NEEDS TASK FORCE PUBLIC HEARING TUESDAY, JANUARY 27, 1998 6:00 P.M. City Center Council Chambers 111 Hassan Street SE • 1. Heariniz on All Community Needs Includine: a) New Senior Center b) Additional Ice Sheet C) Convention Center d) All Other Projects/Needs 3. Hearm2 on How to Finance Needs a) General Obligation Financing b) Sales Tax Option (Special Legislation) and Local Referendum C) Local Fund - Raising d) Other Ideas • / ''� _ , • • COR YOUR INFORMATION ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP ATTORNEYS AT LAW DAVID B. ARNOLD STEVEN A. ANDERSON G. BARRY ANDERSON' LAURA K. FRETLAND PAUL D. DOVE — JANE VAN VALKENSURG RICHARD G. MEGEE CATHRYN D. REHER WALTER P. MICHELS, III 4L50 ADMITTED IN TE% S AHO NEw YCFrc Honorable Robert Ness 289 State Office Building State Capitol St. Paul, Mn. 55101 Honorable Steve Dille State Senator 103 State Office Building 100 Constitution Avenue St. Paul, Mn. 55101 Re: Community Needs Task Force Dear Sen. Dille and Rep. Ness: RESIDENT ATTORNEY G. BARRY ANDERSON January 27, 1998 RE 2ivED JAN 271998 CITI OF HUTCHINSON OF COUNSEL ARTHUR L. DOTEN TERRI A. BLOMFELT 5661 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545 -9000 FAX (612) 545 -1793 FAX (612) 542 -9210 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389 -2214 FAX (612) 389 -5506 Send via facsimile 8 by U.S. Mail (612) 296 -1563 Send via facsimile 8 by U.S. Mail (612) 296 -9411 I write to you today in my capacity as city attorney for the City of Hutchinson. The City of Hutchinson will be considering at this evening's meeting, through a public hearing process, a request from a Community Needs Task Force for a local option sales tax to finance three critically needed projects. Those projects include a second sheet of ice to facilitate the growing numbers of boys and girls participating in skating and hockey programs, a Senior Citizens Center to allow seniors to better address recreational, educational and nutritional concems and a Convention Center other projects may be discussed as well. Either this office or the City will provide a summary to you of the results of the public hearing this evening. On behalf of the City of Hutchinson I would respectfully request that you begin the initial worts to introduce a bill to authorize a local option sales tax with the following salient features: 1. The tax would be 1% on restaurant and on sale liquor transactions; 2. The tax on new and used automobiles would be limited to a $20 charge per vehicle; 3. The tax would be in the amount of 1 /2% on all transactions that are presently taxable under Minn Stat. Chapter 297A, the general Minnesota Sales Tax statute; 4. The tax would be designed to raise a maximum of $5 million in gross tax revenue and, with the exception of the 1% restaurant and alcoholic beverage tax above (which would remain in place to finance convention center activities since the restaurant and on sale liquor establishments benefit from this project), the '/20 sales tax would expire when the $5 million in gross tax revenue has been raised. is 5. A referendum of the voters of the City of Hutchinson would be required to impose the tax. 101 PARK PLACE HUTCHINSON. MINNESOTA 55350-25 (320) 58 7-7 57 5 FAX (32C) 587 -4096 CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION - CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Sen. Steve Dille Rep. Bob Ness January 27, 1998 page 2 At this point, because the Council has not acted and may reject, modify or adopt the Task Force recommendations, my request is that you simply Introduce the legislation to allow appropriate debate and public comment. Thank you for your help. Best regar Very truly ARNOLD, G. Barry Anderson GBA:Jm cc: Gary Plotz Marlin Torgerson, Mayor LJ 0 U 03/07/95 Senator Dille introduced— [REVISOR ] JMR /DE 95 -2133 S. F. No. 1307 Referred to the Committee on Taxes and Tax Laws 1 1 A bill for an act 2 relating to the city of Hutchinson; authorizing the 3 city to impose certain sales, liquor, and food taxes. 4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 5 Section 1. [CITY OF HUTCHINSON; SALES TAX.] 6 Subdivision 1. [SALES TAX AUTHORIZED.] Notwithstanding 7 Minnesota Statutes section 477A.016, or any other cont . 8 provision of law, ordinance or city charter, the city of 9 Hutchinson may, by ordinance impose an additional sales tax of 10 up to one -half of one percent on sales transactions taxable -• 11 pursuant to Minnesota Statutes chapter 297A, that occur w 12 the city. 13 Subd. 2. [EXCISE TAX.] Notwithstanding Minnesota Statutes, 14 section 477A.016 or any other contrary provision of la 15 ordinance or city charter the city of Hutchinson may, by 16 ordinance impose an excise tax of up to $20 per motor vehicle, 17 as defined by ordinance purchased or acquired from any pe rson 18 engaged within the city in the business of selling motor 19 vehicles at retail. 20 Subd. 3. [USE OF REVENUES.] Revenues received from taxes 21 authorized by subdivisions 1 and 2 shall be used by the city to 22 pay the cost of collecting the tax and to: 23 (1) eliminate navigational hazards and threats to the 24 public safety located in the Crow River; 1 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 03/07/95 [REVISOR ] JMR /DE 95 -2133 (2) complete a regional softball complex and other related recreational facilities; (3; complete a bicycle path and walking paths commenced by the state of Minnesota through the city of Hutchinson; (4) acquire a radio and dispatch system for police and fire services; and (5) undertake similar projects that are used by residents of the area as well as by residents of the city. Subd. 4. [REFERENDUM.] If the Hutchinson city council intends to exercise the authority provided by this section, it shall conduct a referendum on the issue. The question of imposing the tax must be submitted to the voters at a general or special election. The tax may not be imposed unless a majority of votes cast on the question of imposing the tax is in the affirmative. The commissioner of revenue shall prepare a suggested form of question to be presented at the election. The referendum must be held at a special or general election before December 1, 1995. This subdivision applies notwithstanding any city charter provision to the contrary. Subd. 5. [ENFORCEMENT; COLLECTION; AND ADMINISTRATION OF TAXES.] A sales tax imposed under this section must he reported and paid to the commissioner of revenue with the state sales taxes, and be subject to the same penalties, interest, and enforcement provisions. The proceeds of the tax, less refunds and a proportionate share of the cost of collection, shall be remitted at least quarterly to the city. The commissioner shall - deduct from the proceeds remitted an amount that equals the indirect statewide cost as well as the direct and indirect department costs necessary to administer, audit, and collect the tax. The amount deducted shall be deposited in the state general fund. Subd. 6. [EXPIRATION.] The tax imposed under this section expires five years after it first becomes effective. Sec. 2. [CITY OF HUTCHINSON; LIQUOR AND FOOD TAX.] Subdivision 1. [LIQUOR AND FOOD TAX AUTHORIZED.] Notwithstanding Minnesota Statutes, section 477A.016, or any 2 0 3 0 0 3 03/07/95 [REVISOR ] JMR /DE 95 -2133 1 ordinance city charter, or other provision of law, the city of 2 Hutchinson may, by ordinance impose a sales tax supplemental to • - 3 the general sales tax imposed in Minnesota Statutes, chapter 4 297A the proceeds of which shall be used in accordance with 5 subdivision 2. The tax imposed by the city may be not more than 6 one percent on the gross receipts from all retail on -sales of 7 intoxicating liquor and fermented malt beverages sold at 8 licensed on -sale liquor establishments located within the city, 9 or not more than one percent on the gross receipts from the 10 retail sale of food and beverages not subject to the liquor tax 11 by a restaurant or place of refreshment located within the city, 12 or both. For purposes of this section, the city shall define 13 the terms "restaurant" and "place of refreshment" by resolution. 14 Subd. 2. [USE OF PROCEEDS OF LIQUOR AND FOOD TAX.] The 15 proceeds of any tax imposed under subdivision 1 shall be used by 16 the city to pay expenses as determined by the city by 17 resolution including the expenses of operating or maintaining 18 the improvements and acquisitions described in section 1, • 19 subdivision 3. 20 Subd. 3. [ENFORCEMENT, COLLECTION, AND ADMINISTRATION.] A 21 tax imposed under this section shall be reported and paid to the 22 commissioner of revenue with the state sales and use taxes, and 23 be subject to the same penalties, interest, and enforcement 24 provisions. The proceeds of the tax, less refunds and a 25 proportionate share of the costs of collection, shall be 26 remitted at least quarterly to the city. The commissioner shall 27 deduct from the proceeds remitted an amount that equals the 28 indirect statewide costs as well as the direct and indirect 29 department costs necessary to administer, audit, and collect the 30 tax. The amount deducted shall be deposited in the state 31 general fund. 32 Sec. 3. [LOCAL APPROVAL; EFFECTIVE DATE.] 33 Sections 1 and 2 are effective the day after compliance 34 with Minnesota Statutes, section 645.021, subdivision 3, by the 35 governing body of the city of Hutchinson. . 0 3 • DATE: January 22, 1998 TO: Mayor Marlin Torgerson and City Council Members FROM: Dick Lennes r &I RE: Request for an appraisal The Finance Team held a special meeting on Friday, January 16th to discuss the proposal for a theatre to be built with tax increment financing as part of the package on Block 42 in downtown Hutchinson. This would be a redevelopment project for downtown. The Finance Team is requesting an appraisal of three parcels on Block 42. Those parcels include the following properties: • Rix Standard Station • Reid Floor Covering Store (now unoccupied) • Vacant Quade Lot (the old surplus building). The approximate cost of an appraisal through Robbinson Appraisal in Mankato will be • $3,500.00. The developer has agreed to pay half of the appraisal cost if we continue with the TIF process for their theatre. Please take action on the request for an appraisal of the above mentioned properties. Thank you! • ,Y-A, HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY EQUAL HOUSING OPPORTUNITY Date: 111 Hassan St. SE Hutchinson, Minnesota 55350 (320)234 - 4251•(320)234 -4235 FAX: 320-234-4240 January 22, 1998 To: Hutchinson City Council From: Mary Chelin, HRA Housing Rehabilitation Coordinator Ate/ Re: City of Hutchinson Housing Rehabilitation Loan Program Procedural Guide At the January Board meeting of the HRA, the Board approved and is requesting from the City Council approval of an amendment to the procedural guide regarding the current $25,000 asset Emit of the City's Housing Rehabilitation Loan Program. • The City of Hutchinson authorized $12,000 of the City's housing rehabilitation loan program towards the Adams Street Loan Program when the Adams Street SCDP application was submitted to DTED. The Adams Street Project does not have asset limit eligibility requirements. Therefore an amendment of eliminating the language regarding the $25,000 asset limit from the City's Housing Rehabilitation Loan Procedural Guide is needed to make the loan programs compatible. Hutchi City Center • III Hassan Street SE Hutchinson. NIN 55350 -2522 320- 587 - 5151/1` x 320-234 -4240 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Applying for Energy Conservation Grant from Hutchinson Utilities ($20,000 for MATS Facility Energy Management System) DATE: January 20, 1998 As part of the review of the HATS Facility HVAC (HeatingNentilation) system Clarence Kadrmas, General Manager of Hutchinson Utilities, recommended that the City consider installing an Energy Management System at the HATS Facility to track the efficiency and operations of the HVAC systems. The initial review was being done to address the excessively high energy costs for the facility ($50,000+ for 1997). Corrections were made to the system to increase • efficiency and reduce costs for 1998. However, without the Energy Management System tracking unit operations and efficiencies we are limited in how thorough a review can be completed. Hutchinson Utilities is required by state law to have an Energy Conservation Grant program in which grants are given to the community for improvements that would help reduce energy use. If Hutchinson Utilities cannot fmd appropriate areas in which energy savings will occur, the funds must be given to the state for distribution elsewhere. In the past these funds have gone to individual home repairs (insulation, storm doors, etc.) and energy tree plantings. This program has been successful, but it is getting harder to find appropriate uses in the community that generate an energy savings equal to the amount required. Based on discussions with Hutchinson Utilities, it is our recommendation to consider applying $20,000 of these funds in 1998 toward the purchase of the Energy Management System for the HATS Facility. This will benefit the taxpayers of Hutchinson in 2 ways: • The capital costs of the new system will not come out of the general fund. • Long -term operational costs of the system will be reduced. We will also be reviewing with Hutchinson Utilities the potential for utilizing these funds for municipal facility energy improvements in the future. • cc: Clarence Kadrtnas, Hutchinson Utilities �' Pnmed un ru:ydcd pepc,- 0 Memorandum TO: Mayor and City Council FROM: Gary Plotz, City Administrator RE: Employee Assistance Program (EAP) DATE: January 23, 1998 The City Directors have been exploring the potential for implementing an employee assistance program (EAP) for the employees of the City of Hutchinson. John Hassinger of Company Care, an occupational health program of Hutchinson Area Health Care and Hutchinson Medical Center P.A., has presented information to both the City Council and the City Directors about the EAP services they provide. It is the consensus of the Directors to implement such a program. The program may provide services such as: • Training of supervisors /managers • Outreach and communication about EAP services to your employees and their dependents • Up to 5 counseling sessions for employees and/or their dependents • Prevention related group education in areas of our choice, such as: Chemical Use /Abuse, Stress Reduction, Relaxation Training, Family Issues, Grief/Loss, and Parenting • Referrals to appropriate resources • Statistical information related to employee utilization of EAP services • A toll -free phone number for employees to contact the EAP service • A 24 -hour crisis hotline for emergent personal issues that surface outside of the regular EAP service hours • Experienced EAP counselors backed by a full spectrum of mental health professionals Therefore, it is requested that you authorize the City Administrator to enter into an agreement with Company Care to provide the City of Hutchinson with an EAP program. It is also requested that the Council authorize the adoption or amendment of any City policies required in connection with the implementation of the program. The costs associated with the implementation of an EAP are intended to be incorporated into the City's self - insurance health plan. n LJ REVISED LIQi;OR LICENSE SECTIONS SECTION 5.01. DEFINITIONS As used in this Chapter, unless otherwise stated in specific sections, the following words and terms shall have the meanings stated: "Affiliate or Subsidiary Company" is a company in which a manufacturer or its stock holders own a majority of the stock. "Business Records" means, but is not limited to, articles of incorporation, by laws, corporate minutes, records of sale and shipping documents, as well as lists of complaints whether or not said complaints have resulted in a filing with an appropriate government agency and also include records relating to any litigation threatened or commenced against a license holder arising out of the operation of licensed premises pursuant to the license granted herein. "Independent Accountant" means an accountant engaged in the practice of public accountancy who is not an employee of, on the staff off or otherwise affiliated with the licensed premises or the party holding the license at issue. An accountant who derives more than one third of the accountant's gross income from services performed for the license holder is not independent as defined herein. An independent accountant includes but is not limited to certified public accountants and licensed public accountants. Codifier's Note: See the definition of restaurant which requires an independent accountant . to verify that not less than 40% of the gross sales of an establishment is from the serving of food. "License Fee" means the money paid to the city pursuant to an application and prior to issuance of a license to transact and carry on the business stated therein. "Meal" means entrees and sandwiches offered on a restaurant menu. It does not include appetizers, snacks and non meal related food. SECTION 5.02 Subbed. 4. Action. D. Transfer. No ficense shall be tidi,�icia'uie'uCtWCC�LPC�Ull�- AnyChange .: 'eierft lvCati*IL "HIUUt F liUl consent uf ti,e eca a duplicate license. ft is tinla tvffil: .. .. ...... - . ....... . .... . ...... a in in the gxlstut.� . ..... .. ... . . . . ... ... 'he see, The t Mb C SECTION 5.07 PREMISES LICENSED. Unless expressly stated therein, a license issued under the provisions of this Chapter shall be valid only in the compact and contiguous building or structure situated on the premises described in the license, and all transactions relating to a sale under � such license must take place within such bud It ding or structure. 1s:t he respoAdWity:0.0, ..'-Nen:w . . ... . .. . .. . ..... .. .... .. ... .:, �. ., . f W , , ., :,X. , . .... , � � iku" INSPSMON :�i! "1#4 . .. ....... Mimi ...... ... .. Poses o the general pubis, the T ...... .. . ... ...... . . . . .. ........ which . e licen ...... . ........ .... Op. _._quiqFg:ff SECTION 5.11 LICENSE CONDITION AND UNLAWFUL ACT. Subbed. 1. In liglit of the high njs4 assoc;at6d. wit, the .sale of S all premises licensed under this Chapter shall at all times be open to inspection by any police officer to determine whether or not this Chapter and all other laws are being observed. . - W .. ........ ...... . ... ......... . ............ . . . . SECTION 5.05 PARKING REQUIREMENTS. No initial license shall be granted for operation on premises unless such premises include a surfaced off-street parking area within 100 feet of a public entrance and have a parking capacity of one car space for such three people of seating canacitv. Such off-street t)arkin2 area shall be owned or leased by the owner of aid premises 0*'.` tit �: SECTION 5.40 LIQUOR LICENSE REQUIRED. It is unlawful for any person, directly or indirectly; on any pretense or by any device; to sell, barter, keep for sale, or otherwise dispose of - ---- - linuor as part of a commercial transaction- without a ficense therefor from the City. T3ijo�City+�ourlC#T Section shall not apply (1) to such potable liquors as are intended for therapeutic purposes and not as a beverage, (2) beverage purposes (3) to wine in the possession of a person duly licensed under this Chapter as an on -sale wine licensee, (4) to sales by manufacturers to wholesalers duly licensed as such by the Commissioner, or (5) to sales by wholesalers to persons holding liquor licenses from the City. The City may issue annual on -sale liquor licenses only to restaurants and clubs or congressionally chartered veterans organizations, provided that liquor sales will be made only to members and bona fide guests. The City, at the option of the City Council, may also issue joint beer and wine licenses. Source: Ordinance No. 95 -146, 2n Series Effective Date: May 4, 1995 Codifider's Note: In 1995 added the sentence in Sec. 5.40 granting to the City Council the to issue joint beer and wine licenses TW addl`tio anfL agolauthdrrzes w}t3L aro:rete SECTION 5.43. HOURS AND DAYS OF LIQUOR SALES. No on -sale shall be made • between the hours of 1:00 o'clock A.M. and 12:00 o'clock noon on Sunday, nor between 12:00 o'clock midnight and 8:00 o'clock A-M. on Monday, nor between the hours of 1:00 o'clock A.M. and 8:00 o'clock A.M. on Tuesday through Saturday. No off -sale shall be made on Sunday nor before 8:00 o'clock A.M. or after 10:00 o'clock P.M. on Monday through Saturday, nor on New Year's Day, January 1; July 4; Thanksgiving Day; or Christmas Day, December 25. No sale of liquor shall be made after 8:00 o'clock P.M. on December 24. SECTI • LIQUOR AND • N-SALE WINE LICENSE RESTRICTIO REGULATI • r.. • ... ............ r.. .. • • • • • . r.. . • • • �. n .� 0 11 0 • Memorandum TO: Mayor and Council FROM: Brenda Ewing, Human Resources Coordinator RE: Reclassifications DATE: January 23, 1998 The following positions are recommended for reclassifications for 1998: Position Current Grade Reclass Grade Liquor Store Manager Grade F Grade E2 Building Secretary Grade IV Grade V Retitle - Building/Planning Secretary Planning Commission Secretary Grade VII Grade VIII Retitle - Planning Secretary Senior Wastewater Maint. Tech. Grade IX Grade X . Reclassification increases from 5% to 10% are proposed for the above positions. P ositi on Current Grade Reclass Grade Assistant Recreation Director Grade G/XI Grade X Retitle - Adult Recreation Programmer Community Services Coordinator Grade M Grade X Retitle - Community Services Coordinator Police Lieutenant Grade E2 Grade E Communications Supervisor Grade VIII Grade IX Communications Specialist Grade VII Grade VIII These positions are proposed for reclassification, however, no pay increases are proposed unless the current rate is not at least equal to the lowest pay rate in the reclassification grade. This affects only three of the communications specialists, and is equal to a 1.3% increase. 0 Memorandum • TO: Gary Plotz, City Administrator FROM: Brenda Ewing, Human Resources Coordinator RE: Reclassification Recommendations DATE: January 22, 1998 As you are aware, the following positions have been submitted to me for consideration for reclassification: 1. Building Secretary 2. Planning Commission Secretary 3. Assistant Recreation Director (PT) 4. Recreation Specialist 5. Community Services Coordinator (PT) 6. Communications Specialist (FT & PT) 7. Communications Supervisor 8. Police Lieutenant 9. Senior Wastewater Maintenance Technician • 10. Liquor Store Manager These are my recommendations in regards to reclassifying these positions. Building Secretary This position is currently classified as a Grade IV position. Based on the changes to the position that have been outlined by director Jim Marka it appears that most of the changes to the position are in the amount of work that the position is responsible for completing. My opinion will support an increase in the amount of points for knowledge required for the position and additional points for night meetings. This position is currently the lowest graded secretarial position, three grades below the next highest level of secretaries. In that regard, the position could be considered for a reclassification to Grade V and a change in title to Building/Planning Commission Secretary. 2. Planning Commission Secretary This position is currently classified as a Grade VII position. Based upon the changes and additions outlined for the position, it appears that this position may be considered for a reclassification to possibly Grade VIII and maybe Grade IX/I. Although additional responsibilities have been added to the position, it must carefully be determined what the true scope of the responsibilities are and how • often they occur. The position still maintains a heavy emphasis on clerical duties with additional receptionist duties. Because of this and the overall scope of the position, I would recommend that the position not be reclassified to the level of 9- . the former position of planning coordinator. The desirable qualifications in • regards to education and experience should be reviewed and decreased. Although this position may oversee some work performed by the building secretary, this is not a truly supervisory position. Based on the level of the increase in responsibilities (joint planning, planning commission, planning staff, etc.), I would recommend that the position of Planning Commission Secretary be retitled Planning Secretary and be reclassified to Grade VIII. This move will align this position with the other highest level secretarial positions of Administrative and Engineering Secretary. 3. Assistant Recreation Director (PT) 4. Recreation Program Specialist 5. Community Services Coordinator (PT) The Director of Parks/Recreation/Community Education has proposed that the above positions all be aligned within the same pay grade classification. Currently, all of the positions are responsible for the pro grammin g duties in the various areas of adult recreation, youth recreation, and senior activities. The Assistant Recreation Director position also has additional responsibilities overseeing all of the recreational areas and supervises the employees in the recreation areas, including the positions of Recreation Program Specialist and • Community Services Coordinator. To align the positions, the Assistant Recreation Director position is proposed to be reduced in scope in the areas of overall responsibility, supervision, and hours of work. It is proposed that this position be renamed Adult Recreation Programmer and be responsible only for the planning, organizing and directing of the adult recreation programs. The supervisory responsibilities would be transferred to the Facilities Operations Manager to which this position would directly report. It is also proposed to reduce the position from 70% to 50% of full time. The position is recommended to be reclassified from a Grade G/XI position to a Grade X position. The position of Recreation Program Specialist currently oversees the youth recreation programs and is proposed to maintain that responsibility. The responsibilities the position formerly held in the area of adult recreation will become the responsibility of the Adult Recreation Programmer. However, this position will take on the responsibilities in the areas of the sponsorship program, establishing department goals and objectives, and the coordination of weekend tournaments. The position is proposed to report to the Facilities Operations Manager. It is recommended that this position be retitled Youth Recreation Programmer and remain as classified in Grade X. • The Community Services Coordinator is currently classified as a Grade I/IX position. This position currently is responsible for the programming of the senior activities. These programming functions are similar in scope to those of the Recreation Specialist and the Assistant Recreation Director. The following • responsibilities are proposed to be added to the position description of the Community Services Coordinator: prepare and maintain records and reports; prepare senior center budget and monitor expenditures; coordinate activities for special populations; assist with recruiting, selecting and training seasonal employees; advise on purchases for community services programs; and publicizing of programs. These additional responsibilities are in line with those of the above progr positions. It is recommended that the Community Services Coordinator position be retitle as Community Services Programmer and reclassified to Grade X. It should be noted that no change in pay is proposed with these reclassifications. 6. Communications Specialist (FT & PT) Chief Madson provided a revised position description for communications specialist and requested that I review the changes to determine if a reclassification is wan Upon review of the description and after meeting with Chief Madson to discuss this matter, a number of issues have surfaced. Based upon the increased training and certification requirements, emergency medical assistance provided by the specialists, the matron functions with female • prisoners, and consideration of the complexity of the position, it can be recommended that the position be reclassified from Grade VII to Grade VIII. 8. Communications Supervisor It needs to be noted that such a reclassification will result in a reclassification of the Communications Supervisor from Grade VIII to Grade IX. Police Lieutenant According to Chief Madson, he is restructuring the police department staff so that there will be only one person in the position of Police Lieutenant. As a result, this position will assume the supervisory function for virtually all employees of the department. The position will be the direct supervisor for the sergeants, investigators, school liaison, intervention officer and communications supervisor. In addition, the position will oversee the general personnel functions for the entire department. Upon review of the points assigned to the position, additional points can be justified for this position in the area of supervision. Also, the points assigned to the factor of decision making are not in line with the position. It can be recommended that this position be reclassified from Grade E2 to Grade E because of these issues. • 9. Senior Wastewater Maintenance Technician The position of Senior Wastewater Maintenance Technician was submitted for review by Randy DeVries, Director of Water /Wastewater. Based on the additional duties and responsibilities noted with the request, it appears that a reclassification can be justified. The increase in responsibilities includes overseeing the work of maintenance employees, coordinating with other senior water staff on facility maintenance and maintenance recommendations, operation and maintenance of the City Center boiler and HVAC system, and coordination of composting activities. A reclassification from Grade IX to Grade X will also place this position in the same grade as the other senior level wastewater operator position that has similar responsibilities and functions. 10. Liquor Store Manager This position was programmed for a reclassification and, I believe, discussed by you and Hazel Sitz. The information on file warrants an increase in the complexity of the position and a reclassification from Grade F to Grade E2. If you have any questions, please contact me. Cl • IMMEDIATE PAY COUNCIL REPORT 27- JAN- 1998page 1 ---------------------------------------------------------------------- GENERAL FUND DEPT NATURAL RESOURCES — __---- - - - DNR FEES TO STATE - -- — -------- $3,285.00 - - - - -- MCLEOD COOP POWER ELECTRIC $102.47 • MN DEPT OF REVENUE RICK OLSON SEMINARS SALES TAX ARENA /OCT - DEC 1997 MOTIVATIONAL TRAINING $1,272.57 $800.00 < *> $5,460.04* LIQUOR STORE QUALITY WINE & SPIRITS CO. LIQUOR PURCHASE $4,846.34 < *> $4,846.34* PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB $575.00 AMERICAN EXPRESS EE CONTRIB $80.83 AMERICAN FAMILY INS CO. EE CONTRIB $89.16 GREAT WEST LIFE INS. CO. EE CONTRIB $100.00 H.R.L.A.P.R. EE CONTRIB $167.96 ICMA RETIREMENT TRUST EE CONTRIB $2,386.92 PERA LIFE INS CO. EE CONTRIB $130.50 PERA- D.C.P. EE CONTRIB $142.02 PRUDENTIAL EE CONTRIB $180.00 PRUDENTIAL MUTUAL FUNDS EE CONTRIB $30.00 PUBLIC EMPLOYEES EE CONTRIB - $15,210.36 TEMPLETON INC EE CONTRIB $458.46 WADELL & REED EE CONTRIB $150.00 < *> $19,701.21* WATER /SEWER FUND MN DEPT OF REVENUE SALES TAX PRCE /OCT -DEC 1997 $155.43 US POSTAL SERVICE POSTAGE -WATER BILLINGS $700.00 < *> $855.43* $30,863.02* • • /6-/4' OPEN -HOLD COUNCIL REPORT 27- SAN- 1998page 1 1980 TIDS JOHNSON, LEONARD G. __ - - -_ ___-- FEB PAYMENT - - - -__ $812.76 < *> $812.76* 1 -0 PARKING BUS CASH DRAWER 44 LICENSES & TAXES $0.50 < *> $0.50* 1996 IMPRO CONST HUTCHINSON UTILITIES CONCRETE - SIDEWALK REPLACEMENT $525.00 < *> $525.00* 1997 IMPR. CONST HUTCHINSON UTILITIES 5TH AVE BRIDGE PROJECT $1,636.96 < *> $1,636.96* CENTRAL GARAGE BRANDON TIRE CO PATCH, MOUNT /DISMNT $51.93 CARQUEST AUTO PARTS BATTERY $303.66 CASH DRAWER #4 MISCELLANEOUS $2.00 CITY OF HUTCHINSON JAN MED $432.09 FORTIS BENEFITS JAN LTD $20.36 HARPEL BROS.INC NUT, U - BOL $198.96 HOLT MOTORS INC WIRE ASSY - $134.15 HUTCH FIRE & SAFETY 1ST AID KITS $279.44 INTERSTATE BATTERIES OPERATING SUPPLIES $291.59 JERABEK MACHINE SERV HR FLAT $12.87 L & P SUPPLY CO MOTOR ASSY $237.95 MN MUTUAL LIFE JAN LIFE $7.14 MODERN MAZDA TOW $17.04 PLOWMANS TIS SWITCH $39.28 SORENSEN FARM SUPPLY PLOW CLEVIS $91.60 ST.JOSEPH'S EQUIPMENT INC ELEMENT $154.62 TERMINAL SUPPLY CO TERMINALS $119.78 WAHL REBUILD & REPAIR INC AXEL SPACER $21.30 < *> $2,415.76* GENERAL FUND AAGARD WEST JAN PAPER RECYCLING $823.70 ABDO ABDO & EICK AUDIT SERVICES $2,000.00 ALLIED SERVICES OF HUTCHINSON ROLL OF FILTER MEDIA $53.11 AUTOMATION SUPPLY CO DISKS $14.95 • BECKER ARENA PRODUCTS SUPPORT POSTS $422.06 - BERKLEY RISK SERVICES JAN PROFESS CONSULT $800.00 BEST MANUFACTURING REIMB- OVERPYMT OF LEAGUE FEES $21.00 BRAUN INTERTEC CORP PROFES SERV -PVMT MGMT SYSTEM $1,500.00 BUSINESSWARE SOLUTIONS HP SYSTEM & MONITOR $3,379.25 CADD /ENGINEERING SUPPLY BOND PAPER $37.53 CARTER, RON WORK DONE -1986 BLAZER $1,050.00 CASH DRAWER #4 MISCELLANEOUS $90.87 CELLULAR 2000 JAN SERVICE $718.56 CENTRAL MN FIREMEN'S REGIONAL 1998 DUES $40.00 CHAMBER OF COMMERCE 1998 CHAMBER MEMBERSHIP $80,00 CITY OF HUTCHINSON JAN MED - COBRA - MATTSFIELD $29,786.40 COAST TO COAST HDWE, ROPE REEL $72.19 COMM TRANSPORTATION FEB HANGAR LOAN $700.00 CROW RIVER AREA QUALITY COUNCI JAN SESSION -B BAUMETZ $60.00 CROW RIVER GLASS GLASS DOOR $57.62 CROW RIVER PRESS INC ENVELOPES $79.52 CROW RIVER VET CLINIC DECEMBER SERVICES $374.87 DAKOTA RAIL ADVERTISING SIGN $105.00 DEPT NATURAL RESOURCES DNR FEES TO STATE $2,859.00 DEPT OF PUBLIC SAFETY -OISM CONNECT & OPERATIONS CHARGES $3,451.12 DOMINO'S PIZZA PIZZA $117.05 DREW'S QUALITY REPAIR SNOWMOBILE LEASE 1997 -98 $100.00 ECOLAB PEST ELIM JANUARY SERVICE $22.37 ELECTRIC MOTOR CO MOTOR, DRILL PRESS $103.31 EWERT JR., DICK SNOW REMOVAL $357.00 FAMILY REXALL DRUG PHOTOS $24.55 FORTIS BENEFITS JAN LTD $1,410.60 GENERAL OFFICE PRODUCTS LABELS $76.98 GOV FINANCE OFFICERS ASSC SUBSCRIPTION $90.00 GRAINGER 40W DECORATIVE FIXTURE $293.59 GRINA, LISA REIMS -POST -IT'S, DISKS $20.53 H & B SPECIALIZED PRODUCTS WINCH PARTS $141.13 HARRIS COMPANIES NOVEMBER SERVICE MAINT $400,00 HENRYS FOODS INC 1 CASE COFFEE $91.83 • OPEN -HOLD COUNCIL REPORT 27- JAN- 1998page 2 ------------- -- -- GENERAL FUND - - -- _-_---- ____------- HILLYARD FLOOR CARE / HUTCHINSON __-- _-- _-- _ - -___ PAPER TOWELS ___- $290.99 __ - -_ -- HUTCH PLBG & HTG CO MATERIALS, LABOR $168.01 HUTCHINSON LEADER COPY WORK -HUTCH PD #101881 $222.19 HUTCHINSON TEL CO JANUARY SERVICE $450.17 HUTCHINSON UTILITIES DEC GAS & ELEC $16,808.85 HUTCHINSON WHOLESALE PARTS $49.13 IACP 1998 MEMBERSHIP DUES $100.00 JACK'S UNIFORMS & EQUIPMENT NAMETAGS $19.75 JEFF'S ELECTRIC MATERIALS, LABOR $92.50 JERABEK MACHINE SERV ANGLE IRON, FLAT IRON, CUTTING $7.19 K MART FRAME $10.19 LANZ, JERRY REIMB- SNACKS FOR EE PARTY FUND $46.91 LOGIS DEC SERVICE $20,044.14 MAINTENANCE ENGINEERING OPERATING SUPPLIES $161.73 MCGARVEY COFFEE INC COFFEE $104.50 MCPEF PERMIT TO ACQUIRE $23.30 METRO FIRE SMOKE MACHINE REPAIR $317.34 MINNCOMM PAGING DEC SERVICE $477.99 MINNESOTA COUNSELING CENTER PSYCHOLOGICAL EMPLOYMENT TEST $450.00 MN COUNTY ATTORNEYS ASSC ORDER FORMS $86.38 MN MUTUAL LIFE JAN LIFE - COBRA - MATTSFIELD $555.24 MULLIN TRUCKING SNOW REMOVAL $377.00 PASS, TROY REIMB - FOOTWEAR $100.00 PLOTZ, GARY D. REIMB -MEALS $403.12 PRICE, BETSY REFUND- CANCEL SKI CLUB $56.34 QUADE ELECTRIC FLOOD LIGHTS $129.35 QUANTUM LABS QUANTUM BLUE LABEL $74.10 SERVICEMASTER JAN CLEANING SERVICE $1,754.48 SHRED -IT SHRED SERVICE $113.22 SORENSEN FARM SUPPLY THREADED ROD $29.70 STANDARD PRINTING JANUARY NEWSLETTERS $375.65 STAR TRIBUNE SUBSCRIPTION THRU 2/11/99 $126.36 STEWART PRODUCTS 9" PEDESTAL W /SLIDE & SWIVEL $1,060.00 SUBWAY 10 BOX LUNCHES $133.43 SUNSHINE FLOWER SHOPPE PLANT -ANN RUNKE FUNERAL $30.00 TRI CO WATER COND WATER BOTTLES $26.35 TRIPLE G DISTRIBUTING INC POP PURCHASE $36.00 TWO WAY COMM INC BATTERY $198.75 UNITED BLDG CENTERS CEDAR S4S $110.72 US POSTAL SERVICE SR NEWSLETTER POSTAGE $305.00 VIKING OFFICE PRODUCTS WALL FILE $15.58 • VILLAGE SHOP, THE FRAME $25.00 WAL -MART COFFEE, DURA LUBE $241.22 WELDERS SUPPLY CO WELDING SUPPLIES $46.57 WEST GROUP MN STATUTES $561.79 WESTERN AUTO INDUSTRIAL GRINDER $59.99 XEROX DECEMBER COPIER $881.00 < *> $99,582.91* HUTCH TRANS FAC. GRAINGER CABLE CARRIER - $51.15 MCGARVEY COFFEE INC COFFEE $34.50 SCHMELING OIL CO FLUID, OIL $1,614.54 STANDARD PRINTING CALENDAR $6.66 < *> $1,604.55* LIQUOR STORE AUTOMATION SUPPLY CO DISKS $14.95 CITY OF HUTCHINSON JAN MED $1,053.13 ED PHILLIPS & SONS CO. DEC MISC PURCHASE $13,627.74 FORTIS BENEFITS JAN LTD $51.06 GRIGGS & COOPER TOBACCO DIV JAN TOBACCO PURCHASE $1,266.33 GRIGGS COOPER & CO JAN LIQUOR PURCHASE $44,459.41 JOHNSON BROTHERS LIQUOR CO. DEC WINE PURCHASE $21,164.98 LENNEMAN BEVERAGE DIST. INC DEC BEER PURCHASE $4,186.45 LEO'S TRANSFER DEC FREIGHT $1,641.51 LOCHER BROS INC JAN BEER PURCHASE $16,097.25 MN MUTUAL LIFE JAN LIFE $18.06 PEART & ASSOCIATES SERVICE CALL $35.00 QUALITY WINE & SPIRITS CO. JAN LIQUOR PURCHASE $1,972.20 SHOPKO VIDEO TAPES $95.74 ST. CLOUD RESTAURANT SUPPLY SUPPLIES $178.02 STANDARD PRINTING SUPPLIES $148.29 TRIPLE G DISTRIBUTING INC DEC BEER PURCHASE $32,479.80 < *> $138,489.92* Cl Na:9=Kelnzalfi+ cyr+ra *za:a9 27- JAN- 1998nage 3 TAX INCREMENT ------------------ -- COUNTY TREASURER --- - -- -- SET UP CHARGES --------- $200.00 - -_ -__ < *> 1991 Improvement Bonds 27,322.50 $200.00* 32,576.25 1993 Improvement Bonds 31.123.75 1994 Improvement Bonds 79,105.63 1995 Improvement Bonds R /SEWER FUND AAGARD WEST PICKUPS $2,517.40 23,928.75 BERNARD, WILLIAM REIMB- DOUBLE PAYMENT $84.75 Chase NYC ABA # 021 -000 -021 to credit the account of Cede & BUSINESSWARE SOLUTIONS ENVELOPE FEEDER $105.44 1990 G. O Taxable Medical Facilities 80,000.00 CASH DRAWER #4 OFFICE SUPPLIES $5.05 160,000.00 1992 Improvement Bonds CELLULAR 2000 JAN SERVICE $26.58 1994 Improvement Bonds 305,000.00 CITY OF HUTCHINSON JAN MED $4,266.71 70,000.00 1996 Improvement Bonds DNR DIVISION OF WATERS PERMIT FEE $3,915.78 (FAX of bond document must be made at same time for principal payment) FORTIS BENEFITS JAN LTD $214.16 HUTCHINSON UTILITIES DEC ELEC $627.92 JEFF'S ELECTRIC MATERIALS, LABOR $1,613.28 LAKELAND ENGINEERING EQUIP EQUIPMENT PARTS $281.53 LANZ, JERRY REIMB- WINTER SAFETY BOOTS $80.00 LOGIS DEC SERVICE $5,029.07 LYONS SAFETY CABINETS $673.69 MAIN STREET COTTON SHOP REIMB - OVERPAYMENT $12.94 MN MUTUAL LIFE JAN LIFE ,574.97 OLIVIA CHRYSLER CENTER PLOW INSTALL, MATERIALS $2,259.15 PLOTZ, GARY D. REIMB -MEALS $131.01 RETTIG, ARLIS REIMB- DOUBLE PAYEMNTS MADE $207.34 SCRANTON GILLETTE COMMUNICATIO RENEWAL $40.00 VESSCO INC EQUIPMENT PARTS $127.69 WEF 1998 MEMBERSHIP RENEWAL $46.00 WELCOME NEIGHBOR DEC LISTING $60.00 < *> $22,600.46* $267,868.82* WIRE TRANSFERS PAYROLL FOND Withholding Tax MN Dept of Revenue LIQUOR FUND Sales Tax WATER /SEWER FUND Sales Tax ADDITIONAL The following funds need to be wired - interest payments February 1, 1998 PRINCIPAL & Chase NYC ABA # 021 - 000-021 to credit the account of Cede & INTEREST Co. cJo THE DEPOSITORY TRUST COMPANY for Dividend Deposit Account # 066 -026776 OBI FIELD - PA 50317950 1990A G. O Medical Facilities 138,909.38 1990 G. 0 Taxable Medical Facilities 93,118.75 1990 Improvement Bonds 31,950.00 1991 Improvement Bonds 27,322.50 1992 Improvement Bonds 32,576.25 1993 Improvement Bonds 31.123.75 1994 Improvement Bonds 79,105.63 1995 Improvement Bonds 100,093.75 1995B General Obligation HATS 37,563.75 1996 Improvement Bands 23,928.75 595,692.51 The following funds need to be wired - PRINCIPAL payments Chase NYC ABA # 021 -000 -021 to credit the account of Cede & Co. c/o THE DEPOSITORY TRUST COMPANY for Redemption Deposi Account # 066- 027 -306 OBI FIELD - PA 50317950 1990 G. O Taxable Medical Facilities 80,000.00 1990 Improvement Bonds 225,000.00 1991 Improvement Bonds 160,000.00 1992 Improvement Bonds 190,000.00 1993 Improvement Bonds 165,000.00 1994 Improvement Bonds 305,000.00 1995 Improvement Bonds 260,000.00 19958 General Obligation HATS 70,000.00 1996 Improvement Bonds 80.000.00 1,535,000.00 (FAX of bond document must be made at same time for principal payment) $36,092.67 7,063.13 26,052.00 i °IGNE r. QZ LEF P Y S f.=I SFEC'IAL BGAP.D hg, 1i'LdG July :9,:997 The Pioneeriand Library system held a special Board meeting on Tuesday, July 29, 1997 at the Lakeland Health Center, 'Aiilmar. Chairman Orville Ruciningen called the meeting to order at 7:30 p.m with 23 memberpresau 7 excused, 12 absent and 3 positions still vacant Quorum of representatives from 13 governing units 'eras present 1v113 Canfie!d i Clouse to approve agenda as printed passed bLa'neerikolland to approve minutes of JIsie 1 9, 199 meeting as printed passed Rudningen and Houlahan reported on the Facility committees ne,otiations progress. Houlahan :ave the luster" of t e Facility co mmnttee and the path of nezotiations. Rudningenpresented the need of additional income andpossible charging on future serrices, The Proposal for 6 year lease of 6,000 square feet of Willmar's new library for combined PLS administrativeisen center is: P i oneerl and Library 3ystETn will pay $18,GOG a yea'pius $.35 increase per sq. I for cad of the years following the finst year. This incl des cus odial serr:ce and utilities. 1994= $18,000 (3.00 per sq. IL) • 2000 - 520,100 13.351 20G i= $22.200 (3.i0 2002 —$24,3 001;54.05 ) _003=526,400 (54.40) _O (, 523, 5 001 'S4 15 ) Totai: 5139,530 ($3.58 per sq. ft ay.; S23.255 ?v. peryr.), MIS Sneer/Sanders We approve this proposal . Passed. Hoecaer Sedeistromvoieui n- r of Willmar Finance Committee has crossed on the rn ;nosai. he'Aillnar City Council drill consider the proposal onAugun bt`L Sanders zz7e financial report and Berg - Perri gave the automation Committee report Berg; Perry gave he Collection Development Task Force report and reviewed the iisting of issues ndentified by the collection develonnient committee. 11 ,4e:•e 'mpacf L) -chnology on collection development, 'W7an Silwwd We C V. 'i9w MUch ThOiddd we buY. oi;cies nee did. vYlner related servcczs and .'rnormaaon needed. Ma e a, tut[i`; Mat son explair. r ;e =- :b."',- I'1a15 Of Ci71G1' 3 unC :.i7' ° :meflC and i'.er the '37-ant '_ :On7m :[tee. Toe Want has 530,000 For the state. This ;rant ns for pecpie of coior to et lib=, degrees. Bertha r a'ria of'Wiilm:r and L• irel Carlson of,,'ante =ails have received a �*nt ILL'S SanndersiClouse we approve die siding of the Color grant Agreement passed Rauh,e announced 3 staff vacancies coming up. . 1. Adrian Day - Raymond Lib, - retirement L . Lisa Haze - Neu. London Lib. - moving =. Bar.; Hauer - (Octonville - position irRliver Fails, Wisc. Z iscussion was held on ways in which PL3 can cooperate with cities and counties, how to add value to our services, Oome sukgestions made were: 1. We need non Profit Status. need 501 C status. This would make us eligible for many different grant-q. 2. Develop a Web Page for Pioneeriand on the internet 3.14L'S Johnsen/Canfield we approve the orvgmnisin£ of an Ad Hoc Commlmee. passed. Foundation Task Force members appointed were: Al Clouse, Darlene Kotclnicki. Herbert Rotunda, Bob Fleegel, Orville F.udningen plus 4 librarians to be selected from system. id ?:n meeting it u sday, September 18. 1997, 7:30 p.m It was recommended that we hold all our meetings at the Lakeland Health Center in Willmar. MIS Neisow3neer we adioun Passed Adiouaned at 8:50 • PIONEERLAND LIBRARY SYSTEM BOARD MEETING September 18, 1997 The Piooeeriand Library System Board held their regular meeting September 18, 1997 at the Kandiyohi County Health and Human Services Building, Willmar. Chairman 0MUe Rudmugen called the meeting to order at 7:30 p.m. with 21 members answering the toll call, 8 excused, 11 absent and S positions vacant. 18 signatories were represented, Chairman Rudningen welcomed new board member Nancy Grossing of Chippewa County. The agenda had added under VII. Other - a. make up of Board, h Salaries. c. LetT increase Approved as revised There was a question on a motion made at the July 29 meeting but ant reported in the minutes MIS Dahl/Canfield the minutes of the July 29 meeting to be held for October meeting and Secretary recheck her notes to clarify, Passed. COMMITTEE REPORTS The Fluance Committee did not meet before the regular meeting and was not available to answer questions on the July and August financial reports. This was postponed to the October meeting. Gary Johnson asked for clarification of the 5101,290 reduction in reserves in July 31, 1997 report Houlahan will report on this at next meean& Hnulahan gave the history of the formation of West Central TAG Cluster, This will be 9 counties instead of 18. We just got approval from MEI C to form this Cluster. The Board has to approve the agreement so we can receive funds from state TAG grant MIS F7eegel/Canfleld we approve the signing of this agreement. Passed Berg -Perry gave the Automation Committee report. A letter from I itchf ielrt librarian voicing concerns on internet terminals in children's room was discussed, MIS Clouse/Schweiss the Board give approval to the automation committee to start applications recognizing the needs of the committee going after grants. This was amended to apply to aft committees Passed. Vonderharr gave the Pmmud Committee report and noted that the vacancy at the Ortonville Library, as listed in the Committee's August 7 inimam has been filled. Herbert Rotunda of Appleton volunteered to fill the vacancy on the Persomid Committee. NEW BUSINESS Houlahan reviewed the Report of Results accomplished FY97 This reports how we spent our State and Federal Grants 7 -1 -96 to 6 -30-97. MIS Canfeld/Berg -Perry we approve this report and the sending of this report to state. Passed. Kathy explained the E p9sed P!S By laws amendment on Article IV. Meetings to be conducted by Interactive TV State legislature approved video conferencing for public meetings including board meetings. After this reading it can be voted on at the next Board meeting. Kathy listed the Grant applications we are working on. Public Library Outreach Grant, Collaborative grants - several libraries are working on this, TAG grant - We just voted to approve this, Library site technology grants - primarily for schools SAMMIE has responsibility for submitting this. The Director and Assistant Director submitted their report as printed and the meeting was opened to questions from the floor. a. Make up of Board - Request was made by Dahl and Johnson to reevaluate function of Board members and suggested have only elected officials on Board and reduce membership. b. Salaries - Vonderharr explained the format used to determine the 1998 salaries of Director Houlahan and the 3 top staff members. • c. Levy Increase - Houlahan explained the factors dete the levy increase. d SAMMIE - What is the function of SAMMIE, do they duplicate what we and Plum Creek are doing? Houlahan suggested w•e have Robin (SAMMIE Director) talk to us at next meeting, Announcements September 23 PLS office in WHImar - 5:00 Personnel Committee 7:00 Collection Development Task Fora October 16 Foundation Task Force, Ad Hoc Committee for adding value to our services Nov. 20 KS Board Meeting - 7:30 p.m, Kandiyobi County Health & Human Services Bldg, WWmar Mating adjourned 9:30 p.m. Ivey Vonderharr Secretary • PIONEERLLAND LIBRARY SYSTEM INCOME. 1998 BUDGET C17Y OPERATING 648,203 CITY CAPITAL 1,300 COUNTY OPERATING 838,156 STATE 335,000 FEDERAL 80,000 INTEREST 20,000 COUNTY CAPITAL 1,300 CHARGES, FINES 6,765 COPY EQUIPMENT 11,324 FAX 200 EQUIPMENT RENTAL 275 EXTENSION 1,109 203 GIFTS 7,260 SYSTEM SERVICES 17,000 BOOK SALES 2,465 RESERVES 297,802 OTHER 3,550 TOTAL INCOME 3,359,803 EXPENSES. SALARIES 1,282. 151 HEALTH INSURANCE 43,797 HEALTH INSURANCE DEDUCTION 15,020 PAYP,CLL TAXES 156.560 BOOKS 242,531 PERIODICALS 51,166 VIDEOS 19,640 BINDINGS 0 OCLC 25.000 COM 25.000 VEHICLE OPERATIONS 28.725 TE:E?H0NE 17,280 POSTAGE 13,641 NEW EQUIPMENT 27,582 MAINTENANCE/ CONTRACTS 10,250 SUPPLIESIPRINTING 36.310 PROMO /PROGRAMING 5,907 MILEAGE -STAFF 10.000 MILEAGE- TRUSTEES 6,500 INSURANCE 18.746 ADS /NOTICES 497 RENT 7,500 AUDIT 2,164 BOOKKEEPING 8,184 CONTINUING EDUCATION 11,695 MEMBERSHIP 1,500 SALES TAX LEGAL FEES 1,547 3.000 RESERVE 163,194 EX 'l ENS CO ,j 1. 124.8 1 3 TOTAL -j o °0.5^:.