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cp09-22-1998 cAb Ah r
SEPTEMBER
SUNDAY
MONDAY
TUESDAY
1998
-20-
-2I-
-22-
7:00 am. — Leadership Team
HUTCHINSON
7:00 a.m. — Community Needs Task
Meeting in City Center
Force Meeting at City Center
Library Con£ Room
CITY
Main Conference Room
9:00 am. — Management Team
CALENDAR
Meeting in Main Con£ Room
9:30 a.m. — Senior Advisory Board
with p.m. - Workshop Re. City Debt
with Steve Apfelbacher at
Meeting at City Center
City Cemter Main Conf.
WEEK OF
Room
5:30 p.m. — City Council Meeting
September 20-26
5:30 p.m. — Hutch. Area Health Care
Board Meeting at Bums Manor
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-23-
-24-
-25-
-26-
CONFERENCE /SEMINAR/
7:00 a.m. — HCDC Board
TRAININGIVACATION
2:00 p.m. — Snowmobile Committee
Meeting in City Center Main
Meeting in City Center Staff
Conference Room
Conference Room
22 -24 Randy err (C)
23 -25 Ken Merrill (C)
5:30 p.m. — Tree Board Meeting
at City Center
C - Conference
M = Meeting
S = Seminar
T = Training
V = Vacation
. AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 22, 1998
1. CALL TOORDER - 5:30 P.M.
2. INVOCATION — Rev. James Hall, Word of Life Church
3. MINUTES
Regular Meeting of September 8, 1998 and Bid Opening of September 8, 1998
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT FOR AUGUST 1998
2. POLICE CIVIL SERVICE COMMISSION MINUTES OF SEPTEMBER 3,
1998
3. PLANNING COMMISSION MINUTES OF AUGUST 18, 1998
4. FINANCIAUINVESTMENT REPORT —AUGUST 1998
5. SENIOR ADVISORY BOARD MINUTES OF JULY 20, 1998
(b)
RESOLUTIONS AND ORDINANCES
L RESOLUTION NO. 11081 — ACCEPTING PLEDGED SECURITIES
FROM FIRST AMERICAN BANK, HUTCHINSON, MINNESOTA
(c)
OUT -OF -STATE TRAVEL FOR CITY FORESTER MARK SCHNOBRICH
(d)
FINAL PAYMENT FOR MAIN STREET (TH 15) SIGNAL REVISIONS FOR
LETTING NO. 9, PROJECT NO. 97 -20
(e)
CONDITIONAL USE PERMIT REQUESTED BY BARRY BARTON TO
CONSTRUCT MINI STORAGE UNITS WITH OUTDOOR STORAGE LOCATED
AT SCHOOL ROAD NORTH WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT
RESOLUTION NO. 11079)
(f)
PETITION BY BARRY BARTON TO VACATE DRAINAGE AND UTILITY
EASEMENTS LOCATED BETWEEN LOTS 1 AND 2, BLOCK 1, SORENSEN
ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF
ORDINANCE AND SET SECOND READING FOR OCTOBER 13, 1998)
(g)
PETITION BY CITY STAFF TO VACATE DRAINAGE AND UTILITY
EASEMENTS LOCATED IN OUTLOT B, ISLAND VIEW HEIGHTS SECOND
CITY COUNCIL AGENDA — SEPTEMBER 22, 1998 0
ADDITION TO ALLOW FOR REPLAT TO BE KNOWN AS ISLAND VIEW
HEIGHTS THIRD ADDITION WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST
READING OF ORDINANCE AND SET SECOND READING FOR OCTOBER 13,
1998)
(h) PETITION BY RYAN COMPANIES U.S., INC. TO VACATE ALL DRAINAGE
AND UTILITY EASEMENTS LOCATED IN V.H. JORGENSON SUBDIVISION
WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
WITH STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE
AND SET SECOND READING FOR OCTOBER 13, 1998)
(i) AMENDMENT TO CITY CODE CHAPTER 11, ZONING ORDINANCE NO. 464,
SECTION 10.03, REGARDING PARKING REQIUIREMENTS FOR MEDICAL
AND DENTAL CLINICS AND HOSPITALS WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION WITH STAFF
RECOMMENDATIONS (FIRST READING OF ORDINANCE AND SET
SECOND READING FOR OCTOBER 13, 1998)
(j) COUNTY FAIR MARKE TPLACE FINAL PLAT SUBMITTED BY RYAN
COMPANIES U.S., INC. WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT
RESOLUTION NO. 11080)
Action — Motion to approve consent agenda
N Tw ON II WEVITI ►
(a) APPLICATION FOR GRANT FUNDS AND APPROVAL OF SMALL CITIES
DEVELOPMENT PROGRAM APPLICATION CERTIFICATION OF
COMPLIANCES
Action — Motion to close hearing — Motion to reject — Motion to approve and adopt
Resolution No. 11082
(a) CONSIDERATION OF AWARDING CONTRACT FOR FIRE STATION ROOF
REPLACEMENT
Action — Motion to reject — Motion to approve
(b) CONSIDERATION OF WAIVING SNOW REMOVAL PERMITS AND FEES
FOR 1998 -99 SNOW REMOVAL SEASON
Action — Motion to approve — Motion to reject
2
0 CITY COUNCIL AGENDA — SEPTEMBER 22, 1998
(c) CONSIDERATION OF MCLEOD COUNTY 1999ASSESSMENT AGREEMENT
Action — Motion to reject — Motion to approve and enter into contract
(d) CONSIDERATION OF SETTING PUBLIC HEARING FOR FLOOD GRANT
PROJECT
Action — Motion to reject — Motion to approve and set hearing for October 13, 1998
at 6:00 p.m.
(e) CONSIDERATION OF AWARDING SALE FOR $4,350,000 TAXABLE
MEDICAL FACILITIES GROSS REVENUE BONDS, SERIES 1998, TO
FINANCE ADDITION TO MEDICAL CLINIC BUILDING
Action —
(j) CONSIDERATION OF HAHC PARKING LOT IMPROVEMENTS (LETTING
NO. 9, PROJECT NO. 98 -18)
Action — Motion to reject — Motion to approve and adopt Resolutions
9. MISCELLANEOUS
(a) COMMUNICATIONS
10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
0 Action - Motion to approve and authorize payment from appropriate funds
11. ADJOURNMENT
Action — Motion to reject — Motion to approve and adopt Resolution No. 11083
(f)
CONSIDERATION OF AWARDING CONTRACT FOR SINGLE AXLE
TRUCK/CAB AND CHASSIS AND SNOW REMOVAL EQUIPMENT
Action — Motion to reject — Motion to approve
(g)
CONSIDERATION OF DEVELOPMENT AGREEMENT FOR COUNTY FAIR
MARKETPLACE
Action — Motion to reject — Motion to approve
(h)
CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND
ADVERTISING FOR BIDS FOR LETTING NO. 11, PROJECT NO. 98 -20
Action — Motion to reject — Motion to approve and adopt Resolution No. 11084
(i)
DISCUSSION OF EXTENSION OF CENTURY AVENUE AND
RECONSTRUCTION OF DALE STREET AND SOUTH GRADE ROAD
Action —
(j) CONSIDERATION OF HAHC PARKING LOT IMPROVEMENTS (LETTING
NO. 9, PROJECT NO. 98 -18)
Action — Motion to reject — Motion to approve and adopt Resolutions
9. MISCELLANEOUS
(a) COMMUNICATIONS
10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
0 Action - Motion to approve and authorize payment from appropriate funds
11. ADJOURNMENT
MINUTES
BID OPENING
SEPTEMBER 8, 1998
City Administrator Gary D. Plotz called the bid opening to order at 2:00 p.m. Also present were City
Engineer John Rodeberg and Administrative Secretary Marilyn J. Swanson.
Plotz dispensed with the reading of Publication No. 5214, Advertisement for Bids, Letting No. 10, Project
No. 98 -19.
The following bids were opened and read:
Diamond Five Construction
Hutchinson, MN $55,200.00 Yes
Erickson & Templin Construction
Hutchinson, MN 55,988.00 Yes
0
•
Reiner Contracting
Hutchinson, MN
No Bid Enclosed
with Certificate
of Insurance and
Bid Bond
The bids were referred to the City Engineer for review and a recommendation for award of contract at the
September 8, 1998 City Council meeting.
The meeting adjourned at 2:03 p.m
s
0
CITY OF HUTCHINSON
BUILDING / PLANNING / ZONING DEPARTMENT
111 HASSAIN STREETS E . HI=MNSON. MN SSISn PHONE 61 2-74419 1 6 PAY 612.9441946
August
NEW RESIDENTIAL
PRIVATELY OWNED PUBLICLY OWNED
HOUSEKEEPING Item
Number of Valuation d Number d ValuMdOn of
BUILDINGS No.
Buildmga Hou" rnrwnrtfon Blildkga Hollsahg constriction
thdts Om1 cents lhdu on* cents
a
b c e)
Singis�famiy houses , detached
EaY aW n.oea. M+m
141
6
6
1,036.400
Skgk.lemYy horses, attaelyd
SrpariadMpwd b wal eat
Jdo ,Ntrabo,anbbw. amid
102
e nwr.n
Two,family buldings
103
Throe- and bur -rand buddl
104
FNe-or -morel buldi
106
TOTAL Sum of laf -106
109
NEW RESIDENTIAL
PRIVATELY
OWNED
PUBLICLY
OWNED
NONHOUSEKEEPING
hem
Number
d
Valuation of
Number d
Valuation d
BUILDINGS
No.
Bu0clings
Rooms
cmnnwoon
OR* cans
Roars
coruwchon
OfM carts
e
c
e In
Hotels, mdeh, and touisi cables
gunsiard acwn,nnmaoru
213
Other ranhoUsakeeping shatter
214
NEW
PRNATELY
OWNED
PUBLICLY OWNED
NONRESIDENTIAL
Item
Number
Valwtbnd
Number Valuation of
BUILDINGS
No.
d
calalructicn
Buildings constncbm
Swk kge
OR* cn4m
a d cents
a
c
e
Amusement. social, and racreatlmel
318
Churches and Other religious
319
Industrial
320
Parking garages (bukkVs a open decked)
321
Service stations and repair garages
372
Hospitals and inalhullo"
323
Oftes, bards. and profeaeio at
324
Public: wort and utilities
1 326
SChwIB and other educational
326
Str and wecmer services
327
Other nonrosWelMlal bindings
326
3
3550
Sln urns other Man buildings
c
779
ADDITIONS,
PRIVATELY
OWNED
PUBLICLY OWNED
ALTERATIONS,
Item
Number
Valuation Cl
Numbers Vakmtion
AND CONVERSIONS
No.
of
construction
EMidigs corotructlon
BWblrgs
on* cent
Omff cerha
(e)
(b)
(c)
(d) (e)
Residential - ClassW adalla"
434
6
20,436
gere9as and MM" ahem 43e
Nonresidential and nodlanekeeping
437
A
lad 4'n
Additions of residential garages and
436
carports (attached and detached)
DEMOLITIONS
P
ATELY OWNED
PUBLICLY
OWNED
AND RAZING
Item
Number
Nunberd
Number of
Number Of
OF BUILDINGS
No.
Of
BA"
FWAkq uds
BWdrgs
Housing hadta
a
(d)
e
Single-henry M1mee (attached and
846
detecthed)
Tw Iemey buildings
648
Threw and four -firmly buildings
647
Five-a -more lemiy buadaE
646
M oMerbWdrlgsand stnlc4ues
649
KKK -C3, KKJ -b, KNK -p, JLUll -I, MWC - 1, ucnu-c,
• Total Permits 70 Total Valuation $2,105,156
11-14 C-0
HUTCHINSON POLICE COMMISSION MINUTES
The Hutchinson Police Commission held a meeting on September 3, 1998, at the
Hutchinson Police Department. Present at the meeting were Cheryl Dooley, Rick Ness,
Bob Bowen, Chief Steve Madson and Lt. John Gregor. The meeting was called to order.
Cheryl Dooley introduced Bob Bowen as the newest member of the police commission.
Chief Madson asked if"the commissioners were interested in each having a copy of the
department's policy and procedure manual. He w0ained that in the past members had
been given manuals but that they generally did not get returned at the end of the term. It
was agreed that they did not wish to have a copy. The members were informed that if they
ever wanted to review the manual, or any part of time manual, there is always one available
at the police department for their use.
Lt Gregor informed the commission that the department advertised for a patrol position
in July, tested 29 applicants on August 1 e and interviewed 13 of those tested on August
2r and 2e. He explained in detail the selection process to the commissioners. The final
eligibility roster was then presented to the members. A motion was made by Rick Naas,
seconded by Bob Bowen, to acxept the eligibility roster as presented and continue on with
the selection process. Motion carried.
Chief Madson than presented the commissioners with the organizational chart of the police
department. Discussion was therm held with regard to the direction in which the department
has been moving toward. He e)lained the different programs being pursued and where
the emphasis of patrol is being placed.
Chief Madson then informed the commission that the fourth sergeant position had been
authorized by the city. He reminded the members that last year a test had been given for
the sergeant position but the process has been put on hold due to a grievance. A review
was then conducted with regard to the promotional process. He stated that all applicants
had been polled and that no one had objected to moving forward with the process. Rids
Nass inquired as tort there was anyone that would now be eligible for the sergeant
position. Chief Madson stated that there was one individual who would be eligible but that
person is not interested in the position at this time.
With there being no further business to discuss, a motion was made by Rids Nass,
seconded by Bob Bowen, to adjourn. Motion carried.
Time of adjournment was 8:35 a.m.
c�L
Rick Ness
0
4 - /I (Z)
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, August 18, 1998
1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members
present Dave Westund, Jeff Haag, Jim Haugen, Joe Drahos, Jeff Jones and Chairman Wood.
Absent Bill Amdt Also present Bonnie Baumetz, Planning and Zoning; Marc Sebora and Richard
Schieffer, City Legal Counsel; Mark Hansen, Building Dept; and John Rodeberg, Director of
Engineering.
2. CONSENT AGENDA
a) Consideration of minutes of regular meeting dated July 21, 1998.
b) Consideration of lot split located in Plaza Heights Addition (Lot 3, Block 6) requested by David
Butler.
Mr. Haag made a motion to approve consent agenda items. Seconded by Mr. Haugen the
motion cared unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAVID EVENSON
TO REMOVE EXISTING GARAGE AND REPLACE WITH 30 X 24 GARAGE 3' FROM THE
PROPERTY LINE LOCATED AT 518 JUERGENS RD.
Chairman Wood opened the hearing at 5:31 p.m. with the reading of publication #5202 as
published in The Hutchinson Leader on Thursday, August 6, 1998. The request is for the
purpose of consideration of conditional use permit requested by David Evenson to remove
existing garage and replace with a 30 x 24' garage 3' from the property line located at 518
Juergens Rd.
Mark Hensen said this is a basic garage replacing an existing nonconforming garage placed
3' from the property line. Mr. Evenson is asking to replace a small single car garage with a
double car garage.
Mr. Hensen said the building code would allow a T set back with a conditional use permit.
David Evenson, 518 Juergens St. SW, said he would like to maintain as much yard space
as possible and by placing 3' from the property line would allow easier entrance into the
garage.
John Rodeberg said the zoning ordinance was changed several years ago to accommodate
residences in the older part of the city with smaller lots to replace small nonconforming
garages.
Mr. Haag moved to dose the hearing, seconded by Mr. Westlund the hearing closed at 5:40
p.m. Mr. Haugen made a motion to recommend approval of the request with staff
recommendations. Seconded by Mr. Haag the motion carried unanimously.
•
4 -Q (3)
b)
c)
d)
CONSIDERATION OF VACATION OF EASEMENTS LOCATED BETWEEN LOTS 8 AND
9, BLOCK 1, ISLAND VIEW HEIGHTS 2 ND ADDITION REQUESTED BY GENE
1MNKELMANN
Chairman Wood opened the hearing at 5:40 p.m. with the reading of publication #5203 as
published in The Hutchinson Leader on Thursday, August 6, 1998. The request by Gene
Winkelmann is for the purpose of consideration of vacation of easements located between
Lots 8 and 9, Block 1, Island View Heights 2' Addition.
Ms. Baumetz said the Winkelmanns would build a house across both lots. The lots will not
be able to be split again In the future.
Mr. Haag moved to close the hearing, seconded by Mr. Jones the hearing dosed at 5:42 p.m.
Mr. Haag made a motion to approve the request with staff recommendations. Seconded by
Mr. Westiund the motion passed unanimously.
CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE PERMITTING 12'X 16'
UTILITY SHEDS IN THE MANUFACTURED HOME PARKS WITHOUT CEMENT SLAB.
Chairman Wood opened the hearing at 5:42 p.m. with the reading of publication #5204 as
published in The Hutchinson Leader on Thursday, August 6, 1998, for the consideration of
amendment to the zoning ordinance permitting 12' x 16' utility sheds in the manufactured
home parks without cement slab.
Ms. Baumetz said the mobile home park owners approve the proposed amendment
Planning Staff recommends approval, noting sheds on skids must be skirted to control
rodents and pests.
Ms. Baumetz said typically mobile home residents do not have garages for storage of their
possessions. Their homes are mobile and storage sheds need to be mobile also.
Mr. Westiund moved to close the hearing, seconded by Mr. Haugen the hearing closed at
5:48 p.m. Mr. Westlund made a motion to recommend approval of the request with staff
recommendations. Seconded by Mr. Jones the motion passed unanimously.
CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE REGARDING PARKING
REQUIREMENTS FOR MEDICAL CLINICS AND HOSPITALS.
Chairman Wood opened the hearing at 5:48 p.m. with the reading of publication #5214 as
published in The Hutchinson Leader on Thursday, August 6, 1998. The request is for the
purpose of consideration of amendment to the zoning ordinance regarding parking
requirements for medical clinics and hospitals.
Mr. Hensen said after the Planning Staffs meeting recommendations have changed. We feel
we have a more workable recommendation.
Mr. Rodeberg explained he has been talking with the doctors and administration. Theyhae
worked out a new proposal as follows:
Clinics - 1 space per 200 sq. ft. of gross floor area plus space per primary medical
service provider.
Hospitals - 1 space per bed plus 1 space per employee or volunteer on a major shift.
Planning Commission asked to have parking issues for colleges be researched and
evaluated.
i
L
2
Mr. Haugen moved to close the hearing, seconded by Mr. Jones the hearing closed at 6:10
• p.m. Mr. Haag made a motion to recommend denial the request Seconded by Mr. Westlund
the motion carried unanimously.
Staff will re- publish a new proposal next month.
4. NEW BUSINESS
a) CONSIDERATION OF FINAL PLAT TO BE KNOWN AS "COUNTY FAIR MARKET PLACE"
SUBMITTED BY RYAN COMPANIES.
The consideration of final plat was removed from the agenda at the request of the developer.
The developer is requesting a special meeting on Sept 2, 1998 at 5:30 p.m. for consideration
of final plat Following the Planning Commission meeting the plat will be considered at the
council meeting on Sept. 8, 1998 at 5:30 p.m.
b) CONSIDERATION OF SETTING DATE AND TIME FOR SEPTEMBER PLANNING
COMMISSION MEETING (PRIMARY ELECTION WILL BE HELD ON SEPTEMBER 15,
1998)
Ms. Baumetz said no public meetings could be held between 6:00 and 8:00 on Election Day.
It was decided to hold the September 15" Planning Commission meeting at 4:00 p.m.
5. OLD BUSINESS
• 6. COMMUNICATION FROM STAFF
Ms. Baumetz reported the Marka and Bernhagen annexation was approved by the municipal board
on August 7, 1998.
Ms. Baumetz said she would have a meeting with the downtown review committee and downtown
businesses regarding banners.
Dick Schieffer said he sent letter to Ron McGraw denying the request on car sales in the C -3 District
ADJOURNMENT
There being no further business the meeting adjourned at 6:30 p.m.
•
1998
CITY OF HUTCHINSON FINANCIAL REPORT
57,176.10
1998
AUGUST
93.29%
CITY ADMINISTRATOR
16,218.40
128,246.80
AUGUST
REVENUE REPORT - GENERAL
AUGUST
YEAR TO
ADOPTED
BALANCE
ERCENTAGE
5,211.10
ACTUAL
DATE ACTUAL
BUDGET
REMAINING
USED
W AXES
0.00
766,657.28
1,538,854.00
772,196.72
49.82%
LICENSES
260.00
20,125.50
25,250.00
5,124.50
79.70%
PERMITS AND FEES
40,808.66
203,840.27
170,050.00
(33,790.27)
119.87%
INTERGOVERNMENT REVENUE
51,393.46
1,269,269.94
2,536,051.00
1,266,781.06
50.05%
CHARGES FOR SERVICES
67,827.44
566,225.39
1,143,074.00
576,848.61
49.54%
FINES & FORFEITS
5,569.74
35,547.02
66,000.00
30,452.98
53.86%
INTEREST
27,338.80
190,015.40
100,000.00
(90,015.40)
190.02%
SURCHARGES - BLDG PERMITS
2,061.17
4,172.09
1,000.00
(3,172.09)
417.21%
CONTRIBUTIONS FROM OTHER FUND
300.00
353,869.00
1,181,500.00
827,631.00
29.95%
REIMBURSEMENTS
5,822.98
32,728.35
37,500.00
4,771.65
87.28%
SALES
0.00
500.00
8,300.00
7,800.00
6.02%
TOTAL
201,382.25
3,442,950.24
6,807,579.00
3,364,628.76
50.58%
EXPENSE REPORT
GENERALFUND
MAYOR & COUNCIL
14,480.00
57,176.10
61,289.00
4,112.90
93.29%
CITY ADMINISTRATOR
16,218.40
128,246.80
193,678.00
65,431.20
66.22%
ELECTIONS
106.80
1,588.90
6,800.00
5,211.10
23.37%
FINANCE
19,702.90
199,560.10
324,562.00
125,001.90
61.49%
MOTOR VEHICE
10,023.90
84,006.10
138,414.00
54,407.90
60.69%
ASSESSING
0.00
0.00
29,869.00
29,869.00
0.00%
LEGAL
7,586.60
60,106.70
87,900.00
27,793.30
68.38%
PLANNING
3,919.70
35,084.90
47,909.00
12,824.10
73.23%
POLICE DEPARTMENT
136,613.70
1,120,147.00
1,693,236.00
573,089.00
66.15%
CHOOL LIAISON OFFICER
1,461.60
38,342.00
111,646.00
73,304.00
34.34%
EMERGENCY MANAGEMENT
321.80
20,207.90
2,500.00
(17,707.90)
808.32%
SAFETY COUNCIL
0.00
0.00
250.00
250.00
0.00%
FIRE DEPARTMENT
27,159.80
100,910.30
236,980.00
136,069.70
42.58%
FIRE MARSHAL
0.00
6,697.40
0.00
(6,697.40)
0.00%
PROTECTIVE INSPECTIONS
14,831.80
114,465.30
154,468.00
40,002.70
74.10%
ENGINEERING
33,746.20
259,729.80
407,983.00
148,253.20
63.66%
STREETS & ALLEYS
57,835.20
431,764.80
620,902.00
189,11720
69.54%
STREET MAINTENANCE A/C
5,418.10
88,638.10
89,400.00
761.90
99.15%
CITY HALL
9,283.40
66,750.00
91,721.00
24,971.00
72.78%
PARK/REC ADMIN.
10,747.10
95,460.20
149,569.00
54,108.80
63.82%
RECREATION
26,850.20
163,399.90
211,381.00
47,981.10
77.30%
SENIOR CITIZENS CENTER
4,522.80
55,472.60
102,346.00
46,873.40
54.20%
CIVIC ARENA
17,193.20
118,042.20
190,291.00
72,248.80
62.03%
PARK DEPARTMENT
63,356.50
460,505.70
643,795.00
183,289.30
71.53%
RECREATION BUILDING & POOL
7,655.90
66,526.70
92,090.00
25,563.30
72.24%
LIBRARY
1,604.80
74,757.70
108,077.00
33,319.30
69.17%
CEMETERY
5,279.10
24,500.10
100,667.00
76,166.90
24.34%
DEBT SERVICE
700.00
17,969.00
87,134.00
69,165.00
20.62%
AIRPORT
879.50
22,241.70
43,160.00
20,918.30
51.53%
TRANSIT
9,860.70
79,664.60
113,201.00
33,536.40
70.37%
COMMUNITY DEVELOPMENT
0.00
2,182.20
88,376.00
86,193.80
2.47%
UNALLOCATED
45,625.70
430,113.70
577,985.00
147,871.30
74.42%
TOTAL
552,985.40
4,424,278.50
6,807,579.00
2,383,300.50
64.99%
0
A (#-)
August 1898 CITY OF HUfCHINSON FINANCIAL REPORT- 1998 August 19
ENTERPRISE FUNDS
REVENUE REPORT - LIQUOR FUND
LIQUOR SALES
WINE SALES
BEER SALES
BEER DEPOSIT
MISC. SALES
LOTTERY SALES
REFUNDS & REIMBURSEMENTS
CASH DISCOUNTS
INTEREST
TOTAL
AUGUST
ACTUAL
71,248.71
22,686.64
137,969.81
(175.19)
13,385.83
(31.58)
0.00
(2,085.07)
918.70
YEAR TO
DATE ACTUAL
(22,686.64)
522,385.80
177,259.70
942,426.06
(387.79)
88,102.77
1,779.35
29.49
(15,424.69)
6,424.79
ADOPTED
BUDGET
829,000.00
314,000.00
1,358,000.00
0.00
140,000.00
2,9DO.00
0.00
(21,700.00)
6,000.00
BALANCE CENTAGE
REMAINING USED
306,614.20
136,740.30
415,573.94
387.79
51,897.23
1,120.65
(29.49)
(6,275.31)
(424.79)
243,917.85 1,722,595.48 2,628,200.00 #REF!
63.0%
56.5%
69.4%
62.9%
61.4%
71.1%
107.1%
#REFI
•
EXPENSE REPORT
LIQUOR FUND
PERSONEL SERVICES
17,286.89
147,733.85
231,412.00
83,678.15
63.8%
REPAIR & MAINTENANCE
744.99
8,531.76
13,350.00
4,818.24
63.9%
CONSULTING
0.00
79.92
0.00
(79.92)
#DIVIO!
OTHER SERVICE & CHARGES
10,660.77
39,424.17
66,800.00
27,375.83
59.0
DEPRECIATION
0.00
0.00
26,000.00
26,000.00
0.0%
DEBT SERVICE
0.00
0.00
35,730.00
35,730.00
0.0%
TRANSFERS
0.00
0.D0
245,000.00
245,000.00
0.0%
COST OF SALES
194,232.97
1,471,594.15
2,011,290.00
539,695.85
73.2%
MISCELLANEOUS
49.95
760.84
8,100.00
7,339.16
9.4%
CAPITAL OUTLAY
0.00
0.00
3,000.00
3,000.00
0.0%
TOTAL
222,975.57
1,668,124.69
2,640,682.00
972,557.31
#REF!
REVENUE REPORT- WATER
SEWER/FUND
.
SCORE
20,598.30
104,160.87
131,000.00
26,839.13
79.5%
SPECIAL ASSESSMENTS - COUNTY &Cit
1,500.00
31,811.98
0.00
(31,811.98)
#DIV /O!
SPECIAL ASSESSMENTS - INTEREST
55.67
55.67
0.00
(55.67)
#DIV /01
LICENSES
0.00
100.00
(1 D0.DO)
GRANT
0.00
0.00
50,000.00
50,000.00
0.0%
WATER SALES
97,951.97
697,248.02
720,000.00
22,751.98
96.8%
WATER TREATMENT SURCHARGE
1,689.75
11,281.62
0.00
(11,281.62)
WATER METER
3,370.00
10,334.00
14,000.00
3,666.00
73.8%
REFUSE SERVICES
44 ,202.39
389,751.79
484,000.00
94,24821
80.5%
REFUSE SURCHARGE
4,376.47
39,328.65
55,000.00
15,671.35
71.5%
RECYCLE BAGS
5.04
212.63
0.00
(212.63)
REFUSE STICKER SALES
(9.55)
764.60
0.00
(764.60)
REFUSE RECYCLING
(5,176.00)
(44,108.52)
(10,000.00)
34,108.52
441.1%
COMPOST CREDIT
(724.45)
(6,611.71)
(60,000.00)
(53,388.29)
11.0%
COMPOST & RECYCLE SALES
349.90
5,713.53
10,000.00
4,286.47
57.1%
WOOD WASTE CHARGE
365.00
4,509.75
(4,509.75)
SEWER SERVICES
160,444.81
1,405,387.22
1,900,000.00
494,612.78
74.0 0 /6
PENALTY CHARGES
959.36
9,738.53
18,000.00
8,261.47
54.1%
INTEREST EARNED
11,231.25
67,741.46
240,000.00
172,258.54
28.2%
LOAN REPAYMENT
411.76
3,294.08
38,630.00
35,335.92
8.5%
REFUNDS & REIMBURSEMENTS
1,570.18
2,272.53
3,000.00
727.47
75.8%
OTHER
252.00
3,262.94
6,000.00
2,737.06
54.4%
CONNECTION CHARGES
12.00
(12.00)
TOTAL
343,423.85
2,736,261.64
3,599,630.00
863,368.36
#REF!
EXPENSE REPORT - WATER
SEWERIFUND
REFUSE
34,692.05
833,022.46
684,479.00
(148,543.46)
121.7%
WATER
50,464.63
530,881.49
1,273,982.00
743,100.51
41.7%
WASTEWATER
85,522.96
763,217.35
2,625,214.00 -
1,861,996.65
29.1% •
TOTAL
170,679.64
2,127,121.30
4,583,675.00
2,456,553.70
46.4%
CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
17- Sep-98
July 1, 1998
Date
Date
Interest
Of
Of
Institution
Description
Rate
Purchase
Maturity
Amount
TREAS BONDS
644136
7.18%
12/12/91
2/152001
364,500.00
TREAS BONDS
644137
7.13%
12/12/91
10/15/98
300,000.00
Smith Barney
GNMA 865M7
6.70%
9/0097
9/04/2002
200,000.00
Smith Barney
313400 S H 7
5.00%
12/30/93
03110/00
300,071.92
Smith Barney
FHLB 3133m2 -u
6.015%
02/05/98
02/05/03
300,000.00
Prudential
pool 336914
7.226%
12 31 96
0201 2026
123,441.36
Expected life 6.2
years
Smith Barney
FNMA
6.100%
01 20 98
01 20 05
300,000.00
Prudentail
pool 336399
7.270%
12 31 96
0201 2026
136,697-48
Expected life 4.1
years
Citizens, Marquette
4.00%
04/25/96
06/012001
100,000.00
Firstate, First Minnesota
Prudential
Fed Home Leon
6.00%
012B/98
0728/03
200,000.00
Smith Barney
FNMA
6.13%
12/19/98
02/19/03
500,000.00
Smith Barney
FNMA pass thru
7.50%
1220195
06101/02
101,073.70
REPAYMENT
Prudential
Fed Home Loan
6.009'0
07/17198
07/01/01
400,000.00
Callable 10/16/98 and thereafter
Marquette
1635
5.900%
11 26 97
11 2598
200,000.00
Marquette
1847' 1692
5.75%
03/12/98
03/11/99
500,000.00
Firstate
411235266
6.30%
05/14/98
06/17/99
600,000.00
First American
87447
5.75%
0326198
03/31/99
400,000.00
1StAmedcan
29852
5.60%
091098
091699
400,000.00
Marquette
184T1722
5.75%
03 12 98
03 25 99
400,000.00
First Federal
411248152
5.75%
0626196
0924/98
200,000.00
Marquette
1847'1721
5.750%
03 12 98
041599
400,000.00
1 ST American
87836
5.750%
051598
05 13 99
400,000.00
Citizens Bank
29837
5.900%
11 13 97
11 12 98
400,000.00
Marquette
193
5.700%
0831 98
01 28 99
800,000.00
1 St American
68526
5.60%
091098
072999
400,000.00
Firstate
411239086
5.70%
0417 98
41599
500,000.00
•
$8,925,784.46
Senior Advisory Board
July 20, 1998
Members Present: John Aul, Ruth Higginbotham, Bob Meyer, Lorin Pollman,
Les Smith, Harriet Wixcey
Members Absent: Teresa Hatten, Norm Hoefer
Staff: Barb Haugen, Kathy Hemmah, Eleanor Gierke
Chairman Les Smith called the meeting to order at 11:00 A.M. at the Bavarian Haus.
Rich Westland and Vi Mayer attended the meeting and gave an update on the
recommendation of the consulting firm, Compass Management, hired by the city. They
recommended that the community- conference center and the Senior Center be in one
building. The Senior Center would have about 4,000 sq. feet and would have the use of
the conference center ballroom.
The minutes of the May 18 meeting were approved. Treasurer John Aid reported the
purchase of a 7 month C.D. from Citizens Bank at 6.05 interest. The treasurers report
will be mailed.
Barb reported the pool concession is doing great. She also reported on upcoming
activities and tours.
Lunch was served at 12:00. Meeting adjourned at 1:00. Next meeting Sept. 21.
Harriet Wixcey
0
-A• (5)
RESOLUTION NO. 1108
ACCEPTING PLEDGED SECURITIES
FROM FIRST AMERICAN BANK, HUTCHINSON, MN
WHEREAS, First American Bank of Hutchinson, Minnesota,
A city depository, has requested the following security under the
collateral agreement with the City of Hutchinson:
Careen Bay Area Pub Sch 4 -1 -02 6.8% $150,000
Scott Cty IA Sol 6 -1 -99 4.9% $250,000
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City Finance Director be authorized to accept the
securities.
Adopted by the City Council this 22nd day of September 1998.
0
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
0 4 -/�. (1)
0
Memo
To: Mayor and Council
From: Mark Schnobrich City Forester
CC: Doff Moon
Dab: 09/1 a198
Rir Travel to Out of State Conference
I am requesting permission to attend a "Trees, People & the Law National
Conference in Nebraska. October 5-7, 1998. This conference deals with legal issues
relating to tree liability and what municipalities across the country do to prevent tree-
` related accidents and liabilities. The conference covers torts, negligence and
nuisance laws and rules governing over hanging limbs and boundary line trees,
along with many other topics I deal with on a yearly basis.
I feel this is a valuable conference worth the time to attend. This also may be worth
the attention of our new city attorney Marc Sabora.
Currently I do not have sufficient finds in Travel school and Conference but request
permission to make up the deficiency in that line item from other line items. The
•
• Page 1
REQUEST FOR PAYMENT
DATE: August 31, 1998 FOR PERIOD:
• PROJECT: TH 15 (Main Street) Signal Revisions From: 0404/98 To: 08/28!98
PROJECT NO.: 97 -20
CONTRACTOR: Water Street Electric
0
ADDRESS: P.O. Box 323
Hutchinson, MN 55350
REQUEST FOR PAYMENT NO.: 4 (Final)
SUMMARY:
1. Original Contract Amount $ 52,400.00
2. Change Order - ADDITION $ 1,280.00
3.
Change Order - DEDUCTION $ -0-
4.
Revised Contract Amount
$
53,680.00
5.
Value Completed to Date
$
53,680.00
6.
Material on Hand
$
0 ,00
7.
Amount Earned
$
53,680.00
8.
Less Retalnage 0 %
$
0.00
9.
Subtotal
$
53,680.00
10.
Less Amount Paid Previously
$
48,446.20
11.
AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4
$
5,233.80
12.
Balance Carried Forward
$0.00
Recommended for Approval By:
C►� A
JohffM. Gray, P.E.
Project Engineer
Approved By:" City of Hutchinson
By. Dated:
Director of Engineering/Public Works
By: Dated:
Contractor
Page 1 of 2
A- HUTCH9701.00 )/ -�),
APPLICATION FOR PAYMENT
(UNIT PRICE CONTRACT)
NO. 4
OWNER: City of FhAChhlson CITY PROJ. NO. 97 -20
LOCATION:
TH 15 (Mein Street) Sipnsle
ENG. PROJECT NO.
A- HUTCH9701.00
$8,500.00
$6500.00
0565.601
Emergency Vehide Preemption System 'B'
CONTRACTOR
Water Street Electric
CONTRACT DATE
Am 23, 1997
0585.601
P.O. Boa 323
CONTRACT AMOUNT
$52,400.00 (amend to $53,090.00)
$8,700.00
Hutrhlneon, MN 55350
0565.601
-- _ - - -_ --
COMA. FOR
TH 15 (Mein Street) Slgrlel Revisions
$10,900.00
570,900.00
APPLIC. DATE
August 31, 1998
Lump Sum 1
1.00
PERIOD END.
August 28, 1988
0565.601
Revise Signal System 'C'
Lump Sum 1
1.00
$10,900.00
$10,900.00
APPLICATION FOR PAYMENT
CONT. CITY.
UNIT
ITEM NO.
DESCRIPTION
UNIT CITY. TO DATE
PRICE TOTAL
0565.601
Emergency Vehicle Preemption System 'A'
Lune Sum 1
1.00
$8,500.00
$6500.00
0565.601
Emergency Vehide Preemption System 'B'
Lump Sum 1
1.00
$6,500.00
$6,500.00
0585.601
Emergency Vehide Preemption System *C"
Lamp Sum 1
1.00
$8,700.00
$6,700.00
0565.601
Revise Signal System *A*
Lump Sum 1
1.00
$10,900.00
570,900.00
0565.601
Revise Signal System'B'
Lump Sum 1
1.00
$12,180.00
$12,180.00
0565.601
Revise Signal System 'C'
Lump Sum 1
1.00
$10,900.00
$10,900.00
Total Bid: $53,660.00
TOTAL VALUE OF WORK CERTIFIED TO DATE
$ 53, MOO
•
PAGE 2 0F 2 A- HUTCH9701.00
Hutchinson City Center
•
111 Hr Street SE
Hutchlmoo, MN 55350.2522
320.587- 51511Fa 320.2344740
WA J69
•
DATE- September 17, 1998
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT REQUESTED BY
BARRY BARTON TO CONSTRUCT STORAGE BUILDINGS IN THE C -4 (FRINGE
COMMERCIAL DISTRICT
Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional
use permit.
I'.1 _•t
On August 19, 1998, Mr. Barry Barton submitted an application to consider a conditional use permit to
construct storage buildings in the C-4 (Fringe Commercial) District located at 407 and 411 School Rd N.
The property consists of approximately 2.4 acres formerly occupied by a farm implement sales lot which
lies north of Hwy 7 near the intersection with School Road North. This property lies in a transition zone
between commercial and residential uses. The site is bounded by a Burger King fast food restaurant on
the south, an automobile dealership on the east, a 24 unit apartment complex on the north and a
substantial development of single family homes to the west and northwest across School Road North.
The site is also impacted by a 200 plus unit manufactured home park to the north and the McLeod County
Heritage Center to the southwest.
FINDINGS OF FACT:
The required application was submitted and the appropriate fee paid. Notices were mailed to the
surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 3,
1998.
The property is zoned C -4 Fringe Commercial District and storage units of the type proposed are allowed
by conditional use permit. In addition to meeting the criteria for conditional uses, the development must
meet building setback requirements of 25 feet from a street right -of -way, 20 feet from interior lot line,
and 50 feet from a residential zoning boundary. (as per Section 8.12, Hutchinson Zoning Ordinance)
Additional requirements include screening requirements from residential zoning districts, landscaping of
setback areas, parking requirements, lighting requirements, and other provisions of Section 10 of the
Zoning Ordinance.
APPLICABLE ORDINANCE REGULATIONS:
Section 6.07 B (2) of the Zoning Ordinance provides that a conditional use permit may be granted only if
evidence is presented by establish that the following criteria have been met:
•
a) That the proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the general
welfare of the neighborhood or community and { /}/
- Rioted m recycled piper - / ,
b) That the proposed building or use will not have a substantial or undue adverse effect upon adjacent •
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
C) That the proposed building or use will be designed, arranged, and operated so as to per—it the
development and use of neighboring property in accordance with the applicable distric egulations.
RECOMMENDATION:
APPROVAL X DENIAL
UNANIMOUS X CONSENSUS SPLIT
CONDITIONS:
➢ Outdoor storage is not permitted.
➢ Water retention portion of the pond is to be moved to the East end of the pond
➢ Hours of operation will be from 6:00 a.m. to 11:00 p.m.
➢ Four buildings will be constructed at this time with remaining two buildings constructed within 2 to 3
years.
CONSIDERATIONS/DIRECTIVES
Some of the factors affecting the general welfare of adjacent areas include: •
➢ Storage units are not to be used for businesses such as automobile repair, distribution center, etc.
➢ No storing of hazardous materials is permitted.
TERMS:
The City reserves the right to review all Conditional Use Permits at their discretion.
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
cc: Barry Barton, property owner
•
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1015 HIGHWAY 7 WEST •
P.O. BOX 94
HUTCHINSON, NIN 55350
(612) 587 -6399
To: Hutchinson Plannine Staff & Hutchinson Plannine Commission
Regarding mini- storage conditions:
Marlow Priebe has updated the site plan showing a berm with shrubs along
the west side of property. We will also be using a colored vinyl- coated fence
along the west side which is more attractive in appearance.
We anticipate placing 50 watt lamp lights under the eaves of the buildings to
be spaced accordingly to add a degree of safety and security between the
buildings. We will also need some type of overhead light at the entrance near
the keypad display area.
Our current plans are to begin ground work this fall and have the concrete
work, paving, fencing, office and 4 buildings completed by May or June of
1999 at the latest. We would like to reach a 70 to 80% occupancy rate before
finishing the last 2 buildings. Our hope is this goal would be reached in 2 -3
years. The most important reason for waiting on the last 2 buildings is to see
what type of unit mix of sizes will be needed at that time. It is impossible to
determine future sizes of units at this time.
Regarding min- storage considerations /directives:
Our facility would not be in operation 24 hours a day. We expect with our
control access gate system to open at 6a.m. and close at l Ip.m. This would
be very similar to Burger King hours.
Attached is an independent study regarding traffic at mini- storage facilities.
We plan to eventually have approximately 240 units to rent at this site.
According to this report, an average of 15 to 20 vehicles per day would be
considered average traffic at our facility. Our own 10 years of experience in
this business confirms these numbers to be very reliable. •
• 1015 HIGHWAY 7 WEST
P.O. BOX 94
HUTCHINSON, MN 55350
(612) 587 -6399
Our facility will be secured by both fence and building. Our gate will be
controlled by a key pad which the tenant must enter their code in order to
gain access. (see attached fence & gate literature) We plan to have some
type of camera surveillance at the entrance as well. We are not certain at this
time what our office hours will be but very likely it will be 40 hours or less.
Our current Storage Center facility has not had any crime problems. It would
be hard to imagine our new facility being any different especially since it will
be totally secured.
Our water storage pond will be enclosed within our fence. We do not see any
form of trash around this area at the present time so we do not anticipate any
future problems. Of course, responsibility for removing trash should be with
those who generate the trash.
• Today, the modem mini- storage facility is different then just a few years ago.
Buildings are more attractive in color and design. We plan to spruce up our
office area with some brick on the exterior. The landscaping with shrubs also
adds an added pleasing appearance to the entire facility.
Conclusion:
The reality is that mini- storage facilities are safe, quiet, create little traffic,
provide a steady tax revenue and are pretty good looking.
n
U
RESOLUTION NO. 11079
RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER
SECTION 8.12 OF ZONING ORDINANCE NO. 464 •
REQUESTED BY BARRY BARTON TO CONSTRUCT MINI- STORAGE BUILDINGS IN THE C -4
(FRINGE COMMERCIAL) DISTRICT LOCATED AT 407 SCHOOL RD N
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
Mr. Barry Barton, has made application to the City Council for a Conditional Use Permit under Section 8.12 of
Zoning Ordinance No. 464 to construct 6 mini - storage buildings in the C -4 (Fringe Commercial) District located
at 407 School Rd North with the following legal description:
LEGAL DESCRIPTION: Lots 1 and 2, Block 1, Sorenson's Addition
2. The City Council has considered the recommendation of the Planning Commission and the effect
of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated
traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the
Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of
the Zoning Ordinance and the Comprehensive Plan,
RECOMMENDATION:
DENIAL APPROVAL X
UNANIMOUS X CONSENSUS SPLIT
CONDITIONS:
➢ Outdoor storage is not permitted.
➢ Water retention portion of the pond is to be moved to the East end of the pond
➢ Hours of operation will be from 6:00 a.m. to 11:00 p.m.
➢ Four buildings will be constructed at this time with remaining two buildings constructed within 2 to 3 years.
CONSIDERATIONS/DIRECTIVES
Some of the factors affecting the general welfare of adjacent areas include:
➢ Storage units are not to be used for businesses such as automobile repair, distribution center, etc.
➢ No storing of hazardous materials is permitted.
TERMS: The City reserves the right to review all conditional use permits at their discretion.
Adopted by the City Council this 22nd day of September, 1998.
ATTEST:
Gary D. Plotz Marlin D. Torgerson
City Administrator Mayor
•
•
•
Hutchinson City Center
MENNaaaaaa
C
111 Haman Stmt SE
Hutchlmou. NM 55350.2522
320.587- 5151/Fm 324234 -4240
MEMORANDUM
DATE: September 16, 1998
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF PETITION REQUESTED BY BARRY BARTON TO VACATE UTILITY AND
DRAINAGE EASEMENTS LOCATED BETWEEN LOT I AND 2 OF BLOCK 1, SORENSEN
ADDITION
Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is
hereby submitting its findings of fact and recommendation with respect to the aforementioned request.
HISTORY:
On August 19, 1998 Barry Barton submitted a petition to vacate utility and drainage easements located on the south
side of Lot 1 except the east 6' and except the west 10', also the north side of Lot 2 except the east 6' and except the
west 10', Block 1, Sorensen Addition.
•
FINDINGS OF FACT:
The required application was submitted and the appropriate fee paid. Notices were mailed to the surrounding property
owners as well as published in the Hutchinson Leader on Thursday, September 3 and Tuesday September 8, 1998.
RECOMMENDATION:
DENIAL APPROVAL X with staff recommendations and the following terms and conditions.
UNANIMOUS X CONSENSUS SPLIT
CONDITIONS:
Approval of the vacation of easements will apply only if there is approval of the Conditional Use Permit to construct storage
units on the property.
CONSIDERATIONS/DIRECTIVES
N/A
TERMS:
cc: Barry Barton
Respectfully submitted,
Dean Wood
Hutchinson Planning Commission
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Hutchinson City Center
111 Haan Street SE
Hutchinson, NIN 55350.2522
320.597.5151/Fu 320.7344240
MEMORANDUM
DATE. September 16, 1998
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF PETITION TO VACATE DRAINAGE AND UTILTIY EASEMENT
REQUESTED BY CITY STAFF TO ALLOW FOR A REPLAT OF THE PROPERTY LOCATED IN
OUTLOT B. ISLAND VIEW HEIGHTS SECOND ADDITION.
Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request.
HISTORY:
A petition to vacate drainage and utility easements to allow for a replat of the property located in That part of
OUTLOT B, ISLAND VIEW HEIGHTS SECOND ADDITION, McLeod County, MN, lying westerly of a line
described as follows: Beginning at the southeasterly comer of Block 4, also being the southwesterly corner of Prairie
• View Drive Se; thence following the westerly line of the 60.0 foot drainage and utility easement on courses
southwesterly, southerly, southeasterly, southerly and southwesterly to its intersection with West Shore Drive been
submitted.
FINDINGS OF FACT:
Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday,
September 3, and Tuesday, September , 1998.
RECOMMENDATION:
DENIAL APPROVAL X with staff recommendations and the following terms and conditions.
UNANIMOUS X CONSENSUS SPLIT
CONDITIONS:
N/A
CONSID E RATIONS/DIRECTI V ES
N/A
TERMS:
N/A
cc: Bill Gilk
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Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
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CITY OF HUTCHINSON COPY v
ISLAND VIEW HEIGHTS SECOND ADDITION,
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Hutchinson City Center
Ill Hawn street SE
Hutchlmon, MN S53SO -2573
320- 591- 5151/F" 320.214.4740
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MEMORANDUM
DATE: September 16, 1998
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF PETITION REQUESTED BY RYAN COMPANIES US. INC. TO VACATE
ALL THE DRAINAGE AND UTILTIY EASEMENTS LOCATED IN THE V. H. JORGENSON
Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request
11
HISTORY:
On August 31, 1998 Ryan Companies US, Inc. submitted a petition to vacate an easements located in the V. H.
Jorgenson Subdivision..
FINDINGS OF FACT:
The required application was submitted and the appropriate fee paid. Notices were mailed to the surrounding property
owners as well as published in the Hutchinson Leader on Thursday, September 3 and Tuesday, September 8, 1998.
RECOMMENDATION:
DENIAL APPROVAL X with staff recommendations and the following terms and conditions.
UNANIMOUS X CONSENSUS
CONDITIONS:
N/A
CONSIDERATIONS/DIRECTIVES
N/A
TERMS:
N/A
cc: John Payton, RLK
Dick Brooks, Ryan Companies
SPLIT
Respectfully submitted,
Plow M r"yckd ppr -
Dean Wood, Chairman
Hutchinson Planning Commission
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DATE: September 16, 1998
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TO: Hutchinson City Council
FROM: Hutchinson Plan Commission
SUBJECT: CONSIDERATION OF AMENDMENT TO CITY CODE CHAPTER 11, ZONING ORDINANCE
#464 SECTION 10.03 REGARDING PARKING REQUIREMENTS FOR MEDICAL AND
DENTAL CLINICS AND HOSPITALS.
Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request to amend City Zoning Ordinance
Section 10
HISTORY
On August 31, 1998, Hutchinson Planning Staff requested an amendment to the City Code Chapter 11, Zoning
Ordinance #464 Section 10.03 to regarding parking requirements for medical and dental clinics and hospitals.
Medical and Dental Clinics One (l) space per 200 square feet of gross floor area plus one
(1) space per primary medical service provider
Hospitals One (1) space per bed plus one (1) space per employee or volunteer on
a major shift.
FINDINGS OF FACT
L All procedural requirements for amendments to the Ordinance have been complied with.
2. Notice was published in the Hutchinson Leader on Thursday, September 3, 1998.
3. The hearing was held at the regular meeting of the Planning Commission on Tuesday, September 15, 1998,
at which time there was no one present objecting to the request.
RECOMMENDATION
DENIAL APPROVAL X with staff recommendations and the following terns and conditions.
UNANIMOUS X CONSENSUS SPLIT
U
CONDITIONS:
cc: Phil Graves
Hutchinson City Center
III Hassan Street SE
Hutchfimn, MN 55350.7322
320- 5V-51511Fa 320. 2341240
MEMORANDUM
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
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Hutchinson Cit Center
11I Hm Street SE
HWWkm ,MN 55350.2522
320.587- 5151/Fu 320.234-4240
MEMORANDUM
•
DATE: September 17, 1998
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: C NSIDERATION OF FINAL PLAT TO BE KNOWN AS "COUNTY FAIR
)ff A A
Pursuant to Section 320 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is
hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a
final plat.
HISTORY
On August 31, 1998, Ryan Companies US, Inc., submitted a final plat to be known as "COUNTY FAIR
MARKETPLACE" located along Hwy 15 South. The plat was approved at the regular meeting of the
Planning Commission on Tuesday, September 15, 1998, at which time there were no neighboring property
owners objecting to the request.
FINDINGS OF FACT
1. The required application and plat maps were submitted the appropriate fee paid.
RECOMMENDATION
DENIAL APPROVAL X (with staff recommendation and following terms and conditions)
UNANIMOUS X CONSENSUS _ SPLIT —
CONDITIONS
I. Note that the internal utilities are private.
2. The staff recommends that Edmonton Ave. right -of -way continue across the Sturges property
west to the fairgrounds property line for future development of the area.
3. A title opinion for the property is required for recording the plat. It is necessary for the City
Attorney to review the title opinion prior to recording of the plat at the County.
4. Approval from MnDOT is required to address access, traffic signals, etc.
cc John Payton, RLK
Dick Brooks, Ryan Companies
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
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RESOLUTION NO. 11080
RESOLUTION GIVING APPROVAL OF FINAL PLAT TO BE KNOWN AS COUNTY FAIR.
MARKE TPLACE REQUESTED BY RYAN COMPANIES U.S., INC
WHERE AS, Mr Richard Brooks, Ryan Companies U.S., Inc., has submitted final plat to be known
as COUNTY FAIR MARKETPLACE of said subdivision in the manner required for platting of land under
the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and
requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described land in McLeod County, to -wit;
Legal Description: The East half of the Southeast Quarter of Section 12, Township 116, Range 30,
McLeod County, Minnesota.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
That said final plat of COUNTY FAIR MARKETPLACE is hereby approved and
accepted by the City as being in accord and conformity with all ordinances, City plans and
regulations of the City of Hutchinson and the laws of the State of Minnesota subject to the
following conditions:
• Note that the internal utilities are private.
• The staff recommends that Edmonton Ave. right -of -way continue across the
Sturges property west to the fairgrounds property line for future development of
the area.
✓ A title opinion for the property is required for recording the plat. It is necessary
for the City Attorney to review the title opinion prior to recording of the plat at
the County.
✓ Approval from MnDOT is required to address access. traffic signals, etc.
BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor
and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the
subdivider and City Officials charged with duties above described and shall entitle such plat to be placed on
record forthwith without further formality.
Adopted by the City Council this 22nd day of September, 1998.
ATTEST:
Gary D. Plotz
City Administrator
Marlin Torgerson
Mayor
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0UR
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, September 15, 1998
CALL TO ORDER 4:00 P.M.
The meeting was called to order by Chairman Dean Wood at 4:00 p.m. with the following members present:
Dave Westlund, Joe Drahos, Jeff Jones, Bill Arndt and Chairman Wood. Absent: Jeff Haag and Jim Haugen.
Also present: Bonnie Baumetz, Planning and Zoning, Marc Sebora, and Richard Schieffer, City Legal Counsel,
Mark Hansen, Building Dept., and John Rodeberg, Director of Engineering.
2. a) Consideration of minutes of regular meeting dated August 18, 1998.
Mr. Wastlund made a nation to approve the minutes dated August 18, 1998. Seconded by Mr. Jones
the motion carried unanimously
3. PUBLIC HEARINGS
a) CONSIDERATION OF CONDMONAL USE PERMIT REQUESTED BY BARRY BARTON TO
CONSTRUCT MINI STORAGE UNITS WITH OUTDOOR STORAGE LOCATED ON SCHOOL RD.
N.W.
Chairman Wood opened the hearing at 4:01 p.m. with the reading of publication 85219 as published
In The Hutchinson Leader on Thursday, September 3, 1998. The request Is for the purpose of
consideration of conditional use permit requested by Barry Barton to construct mini storage units with
outdoor storage located on School Rd. N.W.
Ms. Baumetz explained Mr. Barton was requesting to build six storage units located in a C-4 district
with on site ponding. In this district storage units are conditionally permitted.
The planning staff was split on a recommendation due to lack of information.
Ms. Baumetz said Mr. Barton has addressed some conditions and has submitted a landscaping plan
showing the berming with hedges. Four buildings will be completed by May or June of 1999. The last
two buildings will be completed in the next two or three years, in the mean time Mr. Barton was
requesting outdoor storage in this space. Operation time will be the same hours as Burger King.
Security will be plastic coated chain link fence and camera surveillance. The office will be open 40
hours a week.
Barry Barton, owner, said this is a good location for storage units. It will be a secure facility, a benefit
for the community. He would build the north and south and the two center buildings first.
Mr. Barton said the pond would be built to the City engineers recommendations with berming and
landscaping. The pond shouldn't show from the street. The pond will be inside the fence
Traffic is not an issue.
Ed Doring, 1282 Rolling Oaks Ln., said he has no problem with the storage units, but does not want
open -air storage.
A concerned neighbor, Rolling Oaks Ln., said he was concerned with open storage. He was also
interested in the location of the berm, fence, and trees.
Harlan Langhollz, 1200 Rolling Oaks Ln., said he was concerned with run off. He doesn't want the
Pond on the south side. He would like to have the pond on the southeast comer. He would like the
catch basin moved to the east.
John Rodeberg said there are liability issues with ponding. If Bartons were to consolidate with Burger
King, they would have to change their pond because laws have changed.
A neighboring homeowner asked the provisions for lighting. Mr. Barton said the lights would be
directed toward the building.
1
Dick Schieffer, legal counsel, said code does not permit outdoor storage. C-4 zoning district has no
provision for outdoor storage.
Mr. Arndt moved to close the hearing, seconded by Mr. Jones the hearing closed at 4:56 p.m. Mr.
Arndt made a rnotion to recommend approval of the request without outdoor storage, the adjustment
of moving the catch basin to the east, and noting all six units should be built within three years.
Seconded by Mr. West and the motion carved unanimously.
b) CONSIDERATION OF PETITION BY BARRY BARTON TO VACATE DRAINAGE AND UTILITY
EASEMENTS LOCATED BETWEEN LOTS 1 AND 2 OF BLOCK 1, SORENSEN ADDITION
Chairman Wood opened the hearing at 5:05 p.m. with the reading of publication #5220 as published
in The Hutchinson Leader on Thursday, September 3, and Tuesday September 8, 1998. The request
by Barry Barton is for the purpose of consideration of vacation of utility easements located between
Lots 1 and 2, Block 1, Sorensen Addition.
Mr. Arndt moved to dose the hearing, seconded by Mr. Jones the hearing closed at 5:06 p.m. Mr.
Westlund made a motion to approve the request with staff recommendations. Seconded by Mr. Drahos
the motion passed unanimously.
C) CONSIDERATION OF PETITION BY CITY STAFF TO VACATE DRAINAGE AND UTILITY
EASEMENTS LOCATED IN OUTLOT B, ISLAND VIEW HEIGHTS SECOND ADDITION TO ALLOW
FOR THE REPLAT TO BE KNOWN AS ISLAND VIEW HEIGHTS THIRD ADDITION.
Chairman Wood opened the hearing at 5:07 p.m. with the reading of publication #5221 as published
in The Hutchinson Leader on Thursday, September 3, and September 8, 1998 for the consideration
of petition by city staff to vacate drainage and utility easements located in Outlot B, Island View
Heights Second Addition to allow for the replat to be known as Island View Heights Third Addition.
Ms. Baumetz explained that originally the dedicated easements were platted, and the county cannot
record a replat until original easements are removed.
Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing dosed at 5:08 p.m. Mr.
Arndt made a motion to recommend approval of the request with staff recommendations, seconded
by Mr. Jones the motion passed unanimously.
d) CONSIDERATION OF PETITION BY RYAN COMPANIES US, INC. TO VACATE ALL THE DRAINAGE
AND UTILITY EASEMENTS LOCATED IN THE V.H. JORGENSON SUBDIVISION.
Chairman Wood opened the hearing at 5:10 p.m. with the reading of publication #5222 as published
in The Hutchinson Leader on Thursday, September 3, and September 8, 1998. The request is for the
purpose of consideration of petition by Ryan Companies U.S. Inc. to vacate all the drainage and utility
easements located in the V.H. Jorgenson Subdivision.
Ms. Baumetz said the easements need to be vacated before replatting
Mr. Amdt asked how the wells on the property would be taken care of.
John Payton said an approved licensed company would be capping both known and unknown wells
at this time.
Mr. Drahos moved to dose the hearing, seconded by Mr. Jones the hearing closed at 5:11 p.m. Mr.
Drahos made a motion to recommend approval of the request with staff recommendations. Seconded
by Mr. Arndt the motion carried unanimously.
e) CONSIDERATION OF AMENDMENT TO CITY CODE CHAPTER 11, ZONING ORDINANCE #464
SECTION 10.03 REGARDING PARKING REQUIREMENTS FOR MEDICAL AND DENTAL CLINICS
AND HOSPITALS
Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #5223 as published •
in The Hutchinson Leader on Thursday, September 3, 1998. The request is for the purpose of
consideration of amendment to City Code Chapter 11, Zoning Ordinance #464, Section 10.03
regarding parking requirements for medical and dental clinics and hospitals.
Ms. Baumetz said all the present facilities will meet the proposed requirements and also the hospital
addition plans meet the requirements.
Mr. Westlund moved to dose the hearing, seconded by Mr. Arndt the hearing closed at 5:31 p.m. Mr.
Westiund made a motion to recommend approval of the request with staff recommendations.
Seconded by Mr. Jones the motion carried unanimously.
4. NEW BUSINESS
a) CONSIDERATION OF FINAL PLAT TO BE KNOWN AS "COUNTY FAIR MARKET PLACE"
SUBMITTED BY RYAN COMPANIES U.S., INC.
John Payton said parcel would have one half of right away on Edmonton Ave
Mr. Rodeberg said Mn/DOT has verbally given a traffic signal to Edmonton Ave., but no access on
Denver.
"Cub" will be the grocery store, and Office Max has also optioned space.
Staff recommends that Edmonton Ave right-0f -way continue across the Sturges property west to the
fairgrounds property line for future development of the area. A titre opinion for the property is required
for recording the plat. It is necessary for the City Attorney to review the title opinion prior to recording
of the plat at the County. Approval from MnDOT is required to address access, traffic signals, etc.
Note that the internal utilities are private.
Mr. Westlund made a motion to recommend approval of the request with staff recommendations.
Seconded by Mr. Arndt the motion carried unanimously.
5. OLD BUSINESS
None
6. COMMUNICATION FROM STAFF
a) Discussion of research regarding parking requirements for colleges.
Ms. Baumetz said parking requirements would be put on next month's agenda for amendment to the
ordinance.
Mr. Arndt said the parking along South Grade Rd. is a critical safety issue. Ms. Baumetz will bring
the issue to the city engineer for study.
7. ADJOURNMENT
There being no further business the meeting adjourned at 5:40 p.m.
U
3
9 PUBLISHED IN THE HUTCHINSON LEADER
THURSDAY, SEPTEMBER 10, 1998
HO. 5224
Notice of Public Haring
Small Cities Dmlopeaent Program
Notice is hereby i that public hearing will be held for the purposes of
providing infommation amd receiving cmzm's comment regording the sublissian of an
application to the Minnesota Department of Trade and Economic Development for Small
Odes Development Grant Program the oCrty f Hutchinson. to be utilized for the single
f nniily housing construction project. Considezation. is currently being given to
submission of an application for a grant
A public hearing re the City of Hutchinson's Small Cities Development
(!rent program eel wr�l be - held on September 22 1998 at f o;o O pmL m the
e;+ ee biter Ca cAmt r 1 Ch c,&" b c r All interested citizens are Urged to aunnine and to
smbmit corm on this proposed application.
• Information regarding the cwntrnts of the proposed application my
on be obtained by
contacting: Rick Goodemaan. Commmnity Development clan, at 507/836 -8547
extension 402.
Gary D. otz
City Administrator
Dated: September 4, 1998
0
0 Memorandum
To: Mayor and City Council
From: Jean Ward
Data: 9/14/1998
Re: Request for City Council approval of Local Government Resolution authorizing the City Of
Hutchinson to apply for grant funds and adopt Small Cities Development Program
Application Certification of Compliances
Project Background
The Hutchinson Housing Task Force was formed in August, 1997 in response to announcements of
expansion by local industry of job growth with a need for 500 —1000 new employees. Since August
of 1997, the Hutchinson Housing Task Force has been assessing local housing needs and proposing
concepts to meet these needs. The significant population and household growth that occurred in
Hutchinson between 1980 and 1990 is continuing. Between 1980 and 1990 there was a 25% increase
• in population and 30% increase in the number of households. This growth has caused tremendous
demand for houses priced under $100,000. The average new home price is about $145,000; however,
the average new worker can afford about $85,000 to $105,000 in a mortgage. The Maxfield Housing
Market Analysis and a Housing Plan prepared by Currier Consulting projects a strong demand for
housing in Hutchinson, especially single family homeownership affordable to our workforce. 'Me
community has determined the need for affordable, owner - occupied housing. The Housing Task
Force and HRA is determined to address this housing need in a way that promotes the responsible
development of attractive, livable neighborhoods within city limits. The current focus and challenge
is to re- create interest in and demand for new neighborhoods more like the city's older developments
which promote affordability, consideration for the quality of public spaces and respect for the
character of surrounding context.
Ownership is a priority for the Task Force, and the HRA has responded by applying to the Greater
Minnesota Home at Last Program to purchase land to build 40 - 50 single family homes priced at
$95,000 or less. The market for these homes will he households earning between 60% and 80 % of
statewide median income. This translates into an income range of $31,080 to $41,440 for a family of
four in Hutchinson.
In support of the Home at Last program, as you recall, the City Of Hutchinson has approved
providing one -half the discount needed for the ECHO program in order to provide up to $4,000 per
family in entry cost assistance. In addition, an application to DTED to assist in providing funding to
low and moderate income families to pay for lot improvement costs is being proposed. The project
is described as follows:
0
s -fir
September 14, 1998
Department of Trade and Economic Development Application Project Description:
The City Of Hutchinson wishes to promote development of up to 40 new lots for the Home at Last
Program. The City Of Hutchinson, through the Hutchinson HRA, has applied for funding to acquire
land and to provide funds for new infrastructure to improve the site. The City Of Hutchinson will be
applying for SCDP funds to provide equity gap funding to assist up to 30 LMI home buyers.
The grant application to DTED for the Small Cities program to provide funds for new infiastrucnue
will be used for Site 2 selected by the Housing Task Force and HRA Board. Rick Goodeman, from
Southwest Minnesota Housing Partnership, has been working on our application and has met with
DTED on how the funding will be structured. What Rick found is that DTED will not upfront the
improvement costs, but would like the grant funds structured to help low and moderate income
people at time of closing to pay their assessments. An example is as follows:
Sales Price
$95,000
5% Downpayment (Includes 000 ECHO funds)
S4750
City Of Hutchinson 0% deferred loan (funds from
DTED) to pay off assessments
$12,000
First Mortgage Required
$78,250
As you can see, the first mortgage required will be very attractive to people at up to 80% of median •
income. People earning more than 80% of median income will be able to purchase a home in this
development of 40 lots, but will not be eligible for the City Of Hutchinson, SCDP funds to pay the
assessments.
The HRA Board recommends your approval of the enclosed Resolution regarding the DTED
application for this project.
F: Development/council memo DTED
2
SMALL CITIES DEVELOPMENT PROGRAM APPLICATION
Compliances (FP -10) (page 1)
Applicant Name: City of Hutchinson
® 1.
Single Audit Act Amendment of 1996 (P.L. 104156, Chapter 75 of title 31, USC), which
establishes audit requirements for state and local govemments receiving federal funds.
® 2.
OMB Clrcuiar A-87 - Establishes "Principles for Determining Costs Applicable to Grants and
Contracts with State Local and Federally- recognized Indian Tribal Governments ".
® 3.
Section 504 of the Federal Rehabilitation Act of 1973; the Americans with Disabilities Act
(ADA), MN Statutes 1990, Chapter 363, Chapter 363 MN Human Rights Act - Require that all
public facilities and programs be designed and constructed to be accessible to the physically
handicapped.
® 4.
The Uniform Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments, the "LIAR ", (Federal Register March 11, 1988, Volume 53, Number 48)
— Establishes requirements for procurement and financial management
�5.
Title VI of the Clvil Rights Act of 1964 (P.L. 88 -352) and subsequent regulations - It ensures
access to facilities or programs regardless of race, color, national origin or sex
6.
Executive Order 11246, as amended by Executive Orders 11375 and 12086 and subsequent
regulations - prohibit employment discnminatbn on the basis of race, color, religion, sex or
national origin.
[K7.
Title II of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970 as amended and subsequent regulations, the "Uniform Acr - Identifies procedures for the
acquisition of property and the relocation of persons and businesses.
S8.
Section 104(d) of the Housing and Community Development Act - Requires recipients to
adopt, make public, and certify a residential anti - displacement and relocation assistance plan.
2'9.
Executive Orders 11988 and 12148, Roodplain Management - Requires action to minimize
the impact of floods on assisted projects.
10.
Executive Orders 11625 and 12138 - Encourage recipients to award construction, supply and
professional service contracts to minority and women's business enterprises
® 11.
The Hood Insurance Purchase Requirements of Section 102a of the flood Disaster Protection
Act of 1973, (P.L. 93 -234) - Requires the purchase of flood insurance in communities where
such insurance is available for construction or acquisition projects in any area having special
flood hazards.
® 12. The National Environmental Policy Act "NEPA" of 1969 (42 USC, Section 4321 at seq.) and
other related acts related to the environment - Requires an analysis of a projects'
environmental impact and a description of efforts to mitigate the impact Other related acts
refer to environmental quality.
•
SCDP Applicant Guide (April 1998) C 5
.7—A
SMALL CITIES DEVELOPMENT PROGRAM APPLICATION
Compliances (FP -10) (page 2)
.1
® 13. Section 401f of the Lead -Based Poisoning Prevention Act, as amended (42 USC, S- ,won
4831 b) requires the removal and prohibits the use of lead -based paint for housing
rehabilitation projects.
XCT 14. Federal Fair Labor Standards Act (29 USC, Section 201 et seq.) - Requires that employees be
paid at least minimum wage and that they be paid one and one -half times their basic wage for
all hours worked in excess of the prescribed work week
© 15. State Laws, the Davis Bacon Act (40USC, Section 276a - 276x5), Copeland (Antiadckback
Act, 40 use 276c) and the Contract Work Hours and Safety Standards Act of 1962 (40USC,
Section 327 -333)- Requires payment of wages, at hourly rates, as established by the
Department of Labor.
16. Section 3 of the Housing and Urban Development Act of 1968, as amended - Encourages the
employment and training of lower-income people and awarding of contracts to businesses
located with the community receiving assistance.
® 17. Title VIII of the Civil Rights Act of 1968, as amended and executive order 12259 - Requires
equal opportunity in housing and non-discrimination in the sale or rental of housing and
actions to aftlmtadvey further fair housing.
R) 8. Requirements specified in the Housing and Community Development Act of 1974, as
ammended - establishes the Small Cities Development Grant program.
® 19. Act Discrimination Act of 1975 - Prohibits discrimination on the basis of age.
® 20. Minnesota Statutes Sections 176.181 - 176.182 - Requires recipients and subcontractors to
have workers compensation insurance coverage.
EC 21. Clean Water Act and Executive Order 11288 - Requires protection of surface and ground
water resources
® 22. Minnesota Statutes Sections 471.87 and 471.88 - Forbids public officials from engaging in
activities 'which are, or have the appearance of being, in conflict of interest
® 23. The Minnesota Government Practices Act - ProtecLS the privacy of individuals who participate
in Community Development- assisted programs by prohibiting the public disclosure of
participant's income and other personal informaticn.
© 24. Antitrust or unfair trade practices laws - Regulates and controls the sale of goods and services
and prohibits deceptive and unfair competition between businesses.
SCDP Applicant Guide (April 1998) 5-;
SMALL CITIES DEVELOPMENT PROGRAM APPLICATION
0 Compliances (FP -10) (page 3)
® 25. 43 U.S.C. Section 18.100, entitled "Limitation on use of appropriated funds to influence certain
federal contracting and financial transactions' - Requires a certification that no federal funds
have been utif¢ed to lobby or gain undue influence.
® 26. Executive Order 12549, Debarment and Suspension (43 CAR, Part 12 and Section 12.510) -
Requires a certi fication regarding Federal debarment, suspension and other responsibility
matters.
® 27. Executive Order 91 -3, Wetlands - Requires grant and loan recipients to apply the principles of
The ' City of Hutchinson Certifies compliance with the compliance area
(Applicant) indicated as applicable by checkmark, and as so
stated in the accompanying "Locai Government
Resolution."
0
SCDP Applicant Guide (April 1998) 5 -71
no-net -loss of Wetlands during the conduct of their projecL
® 28.
The Drug Free Workplace Act (PL 100-690, Title V, Subtitle D) - Requires that grantees certify
that they will provide a drug free workplace.
® 29.
Section 519 of Public Law 101 -144 (1990 HUD Appropriations Act and Section 104(p of HAD
Act - Requires that each local unit of government adopt, enforce a policy prohibiting the use of
excessive force by law enforcement agencies within its jurisdiction against any individuals
engaged in nonviolent civil rights demonstrations.
E'd0.
Section 1352, Title 31, U.S. Code- Requires that language of certification regarding lobbing for
contracts, loans and agreements be included in award documents for all subawards at all tiers.
Section 319 of Department of Interior and Related Agencies Appropriations Act, known as the
Byrd AmendmenC'prohibits the use of federally appropriated funds for influencing any
Executive or Legislative Branch personnel in the awarding Federal contracts, grants, or loans.
It also requires, where appropriate, the completion of Disclosure Form SF-LLL
® 31.
Subpart C of 24 CFR Part 12 - Provides for Disclosure/Update from applicants/recipients of
HUD assistance relating to the amount of assistance received, sources and uses of funds, and
interested parties, and requires the completion of HUD Form 2880.
® 32.
M.S. 290.9705 -Requires that 8 percent of each payment paid to out-of -state contractors for
work in Minnesota must be withheld on any contracts that exceeds or could reasonably be
expected to exceed 5100,000, unless the requirement is waived.
The ' City of Hutchinson Certifies compliance with the compliance area
(Applicant) indicated as applicable by checkmark, and as so
stated in the accompanying "Locai Government
Resolution."
0
SCDP Applicant Guide (April 1998) 5 -71
RESOLUTION NO. 11082
LOCAL GOVERNMENT RESOLUTION
City of Hutchinson
BE IT RESOLVED that the City of Hutchinson act as legal sponsor for the rrojects
contained in the Business and Community Development Application to be subm. -d on
October 1, 1998 and that the Mayor of Hutchinson and the City Clerk of Hut, ainson
are hereby authorized to apply to the Department of Trade and Economic Deveiopment
for funding of this project on behalf of the City of Hutchinson
BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply
for financial assistance, and the institutional, managerial, and financial capability to
ensure adequate construction, operation, maintenance and replacement of the proposed
project for its design life.
BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal,
State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of
interest or other unlawful or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of
Hutchinson may enter into an agreement with the State of Minnesota for the above -
referenced projects, and that the City of Hutchinson certifies that it will comply with all
applicable laws and regulations as stated in all contract agreements and described on
the Compliances Section (1717-10) of the Business and Community Development
Application.
NOW, THEREFORE BE IT RESOLVED that the Mayor of Hutchinson and the City Clerk of
Hutchinson or their successors in office, are hereby authorized to execute such
agreements, and amendments thereto, as are necessary to implement the projects on
behalf of the applicant.
I CERTIFY THAT the above resolution was adopted by the City of Council of the City of
Hutchinson on September 22, 1998.
SIGNED: WITNESSED:
Mayor of Hutchinson
(Title)
City Clerk
(Date)
(Title)
(Date)
(Signature)
(Title) (Date)
(Signature)
(Title) (Date)
A,
Hutchinson Fire Chief
111 Hassan Street S.E.
Hutchinson, MN 55350
(320) 2344211
September 21, 1998
Hutchinson Fire Department Roof Project:
We received four bids for the project, the low bid that met specifications was Laraway
Roofing Inc. from Hutchinson.
Mir
1. Buysse Roofing from Waite Park, $21,500 ( did not bid to Specs )
2. Laraway Roofing from Hutchinson, $29,829
3. Herzog Roofing from Detroit Lakes, $30,000
• 4. Horizon Roofing from Waite Park, $50,980
The roof at the fire station has an 8 inch slope and no sign of water pooling, we will not
have to have that fixed.
The fire department would like to recommend Laraway Roofing Inc.
i
A,
C
0
Hutchinson City Center
111 1laaeae Street SE
HatcWmoo. MN 55330 -2522
320. 587.5151 /Fax 320.2344240
T —NA 11
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
John Olson, Assistant Public Works Director
RE: Consideration of Waiving Snow Removal Permits and Fees for the
1998 -99 Snow Removal Season
DATE: September 17, 1998
We are recommending a one season trial period in which we would waive Snow
Removal Permits and fees. This is due to several issues:
• ♦ Currently, we find that only a portion of Snow Removal Contractors get permits.
♦ Some of those only get 1 permit per company, instead of the required 1 per
vehicle.
♦ We charge only $10 /permit, which does not even pay the cost of the work to
complete the permit.
♦ We do not have the manpower to enforce all the requirements of the permit.
♦ A survey of similar size cities notes that we are the only one that requires this type
of permit.
♦ State and local laws and ordinances still provide the needed level of enforceability.
We would like to see how the City operates for this season without the permit
requirement. We therefore request approval for Waiving Snow Removal Permits
and Fees for the 1998 -99 Snow Removal Season
cc: Steve Madson
Marilyn J. Swanson
file: Snow Removal
•
Pdmd w rwyded papa - 6 / t
• CITY OF HUTCHINSON
MEMO
Finance Department
' 1 q► ul : C I ,�1► : ► 1 1: �
u • 1►Y : `7.`7W u`7 Q Iu1Z1►Y
We have received the attached contract for 1999 between the City of Hutchinson and McLeod
County for assessing services. This proposed contract amount of $31,310 has been placed in the
• 1999 budget and is based upon 4,744 parcels @ $6.60 per unit.
For 1998 the contract was $29,869.00 based upon 4,667 parcels @ $6.40m per unit.
I would ask the City Council to approve the McLeod County contract.
u
d rd
ASSESSMENT AGREEMENT
BETWEEN LOCAL UNIT AND COUNTY
THIS AGREEMENT is made and entered into by and between the City
of Hutchinson and the County of McLeod State of Minnesota, thi�
1st day of January , 19
WHEREAS, the City of Hutchinson wishes to abolish the
office of assessor for said C1 , under the provisions of Minnesota
Statutes, Section 273.072, and enter into an agreement with the County of McLeod
to provide for the assessment of the property in said City by the
county assessor: and
WHEREAS, it is the wish of said county to cooperate with said City
to provide for a fair and equitable assessment of property;
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED,
IT IS AGREED AS FOLLOWS:
1. That the City o f Hutchinson which lies within the
County of McLeod and constitutes a separate assessment district,
shall have its property assessed by the county assessor of McLeod County,
beginning with the assessment of the year 19 _9L_ , providing this agreement is
approved by the Commissioner of Revenue of the State of Minnesota.
2. It is further agreed that the office of local assessor of the City_
of Hutnhi nson is hereby abolished, pursuant to this agreement and the
approval of the Commissioner of Revenue, and that such office shall cease to exist
for the duration of this agreement, which shall be until December 31 19 99
3. In consideration for said assessment services, the City of •
Hutchinson hereby agrees to pay the County of McLeod the annual sum of
31 ,310 such payment to be made to the county treasurer on or before
December 1, 1999 4,744 parcels ® $6.60
IN WITNESS WHEREOF, the parties have executed this agreement this
day of 19
In Presence Of: For City.or Township
Signed:
By
Attest
In Presence Of:
By
Attest
For County:
Signed:
The above agreement is hereby approved by the Commissioner of Revenue this
day of , 19_
Jim Girard, Commissioner of Revenue
A
r (2— r
MID - MINNESOTA DEVELOPMENT COMMISSION
COMMISSION OFFICERS
Shame RdBy
Jo r�
Vice Chair
Edward Mlynar
Seaehry
Bruce Shuck
Treasurer
FAX MEMORANDUM
EXECUTIVE DIRECTOR PROGRAM AREAS
H. Eugene Hippe Community Development
Economic Development
Area Agency on Aging
Grants Adrninistratim
BuiMing Inns
FAX: (320) 234 -4240
To: Marilyn J. Swanson
Please copy: I John Rodeberg
I
Date: Sept. 17,1998
From: Rebecca Stoen
Subject: Second Public Hearing Notice
• if there is room on the next City Council meeting agenda, please add a Public Hearing for the
Flood Grant on October 13'". This will be the final public hearing required for the Flood Grant,
as two are required before completion of the project
The notice should be published in the paper according to the City's normal procedures and
written as follows:
"Notice is given that a public hearing will be held on October 13 at 6:00 p.m. in the Council
Chambers of the City Center for purpose of obtaining public comment prior to the completion of
the Flood Grant project There will be a review of project activities and a project update
presented. This hearing will be held by the City Council of the City of Hutchinson. At this
hearing, all persons interested may be heard. As a requirement of the grant, information on Fair
Housing will also be presented to the public."
We will also need an affidavit of publication from the newspaper for the files.
if you have any questions, please call me at 1(800) 450 -8608. Thank you for your help!
Ll
3" WEST SIXTH STREET • WILLMAR MN 56201 • TELEPHONE 32W235-M • TOLL FREE 14W4 WSM
FAX 32OWS4329 • E•MAIL midmndevcozn0Willmar cons 90- 5>1
DORSEY & WHITNEY LLP
September 15, 1998
Mr. Kenneth Merrill
Finance Director
City of Hutchinson
111 Hassan Street
Hutchinson, MN 55354
Re: Taxable Medical Facilities Gross Revenue Bonds, Series 1998
City of Hutchinson, Minnesota
Dear Ken:
Enclosed is a form of resolution awarding the sale and setting forth the terms and
conditions for the gross revenue bonds to finance the addition to the medical clinic building for
consideration by the City Council at its meeting on September 22o Once the sale details have
been determined the various blanks in the resolution will be completed. Should you have any
questions, please call me.
Yours truly,
J ro a P. Gilligan
JPG:cmn
Enclosure
cc: Sandy Ludford
Phil Graves
Ed Tusa
0
lI —E'
NEW YORK
MINNEAPOLIS
PILLSBURY CENTER SOUTH
WASHINGTON. D.C.
220 SOUTH SIXTH STREET
DENVER
LONDON
MINNEAPOLIS, MINNESOTA 55402 -1498
SEATTLE
BRUSSELS
TELEPHONE: (612) 340 -2600
PA0.G0
HONG KONG
FAX: (612) 340 -2868
BILLINGS
DES MOINES
JEROME P. CM1 CAN
MISSOULA
ROCHESTER
(812) 340.2982
COSTA MESA
FAX (812) 240.2844
GREAT PALLS
atllla jerome0dorwylew.com
September 15, 1998
Mr. Kenneth Merrill
Finance Director
City of Hutchinson
111 Hassan Street
Hutchinson, MN 55354
Re: Taxable Medical Facilities Gross Revenue Bonds, Series 1998
City of Hutchinson, Minnesota
Dear Ken:
Enclosed is a form of resolution awarding the sale and setting forth the terms and
conditions for the gross revenue bonds to finance the addition to the medical clinic building for
consideration by the City Council at its meeting on September 22o Once the sale details have
been determined the various blanks in the resolution will be completed. Should you have any
questions, please call me.
Yours truly,
J ro a P. Gilligan
JPG:cmn
Enclosure
cc: Sandy Ludford
Phil Graves
Ed Tusa
0
lI —E'
CERTIFICATION OF MINUTES RELATING TO
$4,350,000 TAXABLE MEDICAL FACILITIES GROSS
REVENUE BONDS, SERIES 1998
Issuer. City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting held on September 22, 1998, at 5:30
o'clock P.M., in the Council Chambers at the Hutchinson City Center.
Members present:
Members absent:
Documents Attached:
Minutes of said meeting (pages): 1 through 33
RESOLUTION NO. 11083
RESOLUTION RELATING TO $4,350,000 TAXABLE MEDICAL FACILITIES
GROSS REVENUE BONDS, SERIES 1998; AWARDING THE SALE, FILING
• THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND
DELIVERY THEREOF AND THE SECURITY THEREFOR
I, the undersigned, being the duly qualified and acting recording officer of the
public corporation issuing the bonds referred to in the title of this certificate, certifying that the
documents attached hereto, as described above, have been carefully compared with the original
records of said corporation in my legal custody, from which they have been transcribed; that said
documents are a correct and complete transcript of the minutes of a meeting of the governing
body of said corporation, and correct and complete copies of all resolutions and other actions
taken and of all documents approved by the governing body at said meeting, so far as they relate
to said bonds; and that said meeting was duly held by the governing body at the time and place
and was attended throughout by the members indicated above, pursuant to call and notice of such
meeting given as required by law.
WITNESS my hand officially as such recording officer this day of
' 1998.
Signature
(Seat) Gary D. Plotz City Administrator
Name and Title
•
The City Administrator reported that _ proposals for the $4,350,000 Taxable
Medical Facilities Gross Revenue Bonds, Series 1998 had been received in accordance with the
Terms of Proposal for said Bonds. The proposals have been read and tabulated, and the terms of
each have been determined to be as follows:
Total Interest
Interest Bid for Cost -Net
Name of Bidder Rates Principal Avera¢e Rate
See attached bid tabulation
•
•
•
Member introduced the following resolution and moved its
adoption, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 11083
RESOLUTION RELATING TO $4,350,000 TAXABLE
MEDICAL FACILITIES GROSS REVENUE BONDS, SERIES
1998; AWARDING THE SALE, FIXING THE FORM AND
DETAILS, PROVIDING FOR THE EXECUTION AND
DELIVERY THEREOF AND THE SECURITY THEREFOR
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the
"City"), as follows:
Section 1. Recitals. Authorization and Sale of Bonds
•
i
1.01. Authorization The City owns and operates a hospital, nursing home and
related medical facilities (the "Municipal Hospital ") as an enterprise fund of the City, operating
under the name Hutchinson Area Health Care, which is governed by a Board of Directors (the
"Hospital Board ") appointed in accordance with the Charter of the City. To finance an addition
to the medical clinic constituting a portion of the Municipal Hospital the City has determined that
it would be in the best interests of the City to issue and sell Taxable Medical Facilities Gross
Revenue Bonds, Series 1998 in the principal amount of $4,350,000 (the "Series 1998 Bonds ").
The City has retained Ehlers & Associates, Inc. to act as financial advisor to the City in
connection with the issuance and sale of the Bonds, and the City has determined to sell the Bonds
without meeting the requirements as to public sale under Minnesota Statutes, Section 475.60,
subdivision 1, pursuant to the exception from such requirements contained in clause (9) of
Minnesota Statutes, Section 475.60, subdivision 2.
1.02. Existing Indebtedness and Liens Upon the issuance of the Series 1998
Bonds there will be outstanding the General Obligation Medical Facilities Revenue Refunding
bonds, Series 1997B, the General Obligation Medical Facilities Revenue Refunding Bonds,
Series 1997A and the General Obligation Taxable Medical Facilities Revenue Refunding Bonds,
Series 1998B (together, the "Outstanding Medical Facilities Bonds ") of the City to which the
City has pledged to the payment the net revenues of the Municipal Hospital. Upon the issuance
of the Series 1998 Bonds, the Series 1998 Bonds and the Outstanding Medical Facilities Bonds
will be the only obligations payable from revenues of the Municipal Hospital.
1.03. Sale of Series 1998 Bonds Pursuant to the Terms of Proposal for the Sale
of the Series 1998 Bonds, _ proposals for the purchase of the Series 1998 Bonds were
received at or before the time specified for receipt of proposals. The proposals have been opened
and publicly read and considered, and the purchase price, interest rates and net interest cost under
the terms of each bid have been determined. The most favorable proposal received is that of
of (the "Purchaser"), •
to purchase the Series 1998 Bonds at a price of $ plus accrued interest from the
date of the Series 1998 Bonds to the date of delivery thereof, the Series 1998 Bonds to bear
interest at the rates set forth in Section 3.01. The proposal is hereby accepted, and the Mayor and
the City Administrator are hereby authorized and directed to execute a contract on the part of the
City for the sale of the Series 1998 Bonds with the Purchaser. The good faith checks of the
unsuccessful bidders shall be returned forthwith.
1.04. Performance of Requirements All acts, conditions and things which are
required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen
and to be performed precedent to and in the valid issuance of the Series 1998 Bonds having been
done, existing, having happened and having been performed, it is now necessary for this Council
to establish the form and tetras of the Series 1998 Bonds, to provide security therefor and to issue
the Series 1998 Bonds forthwith.
1.05. Definitions In addition to the words and terms elsewhere defined in this
Resolution, including the foregoing recitals, the following words and terms as used in this
Resolution shall have the following meanings unless the context or use indicates another or
different meaning or intent:
"Act" means Minnesota Statutes, Sections 447.45 through 447.50, as from time to
time amended.
"Additional Bonds" means Bonds issued by the City pursuant to Sections 4.3 or •
4.4 hereof subsequent to the issuance of the Series 1998 Bonds.
"Bond Counsel" means an attorney or law firm selected by the City, having a
favorable reputation for its opinions relating to municipal tax - exempt financing matters.
`Bondholder" or "Holder", with reference to any Series 1998 Bond, means the
owner of such Series 1998 Bond, determined in accordance with the Resolution.
"Bonds" means, collectively, the Outstanding Medical Facilities Bonds, the
Series 1998 Bonds and any Additional Bonds.
"Code" means the Internal Revenue Code of 1986.
"Consultant" means a person engaged in the business of consulting, whether or
not such Person's principal business, selected by the City, having the skill and experience
necessary to render the particular report or service required and having a favorable and nationally
or regionally recognized reputation for such skill and experience.
-2-
"Counsel" means an attorney duly admitted to practice law before the highest
court of any state and, unless otherwise expressly provided herein, may include legal counsel for
the City.
"Escrow Obligations" means, with respect to any obligation which secures all or
a portion of a series of Bonds, the obligations permitted by law to be used to defense such series
of Bonds or portion thereof.
"Existing Facilities" means the existing acute -care hospital, nursing home and
the medical office building owned by the City and operating as Hutchinson Area Health Care,
which is governed by the Hospital Board.
"Expenses" means, for any period, the aggregate of all expenses of the Municipal
Hospital calculated under generally accepted accounting principles for such period, exclusive of
(i) interest on Long -Term Indebtedness, (ii) depreciation and amortization and (iii) extraordinary
expenses (including without limitation losses on the sale of assets other than in the ordinary
course of business and losses on the extinguishment of debt).
"Financial Advisor" means a certified public accountant or firm of certified
public accountants, or municipal financial advisor or firm of municipal financial advisors,
selected by the City.
"Fiscal Year" means the period January 1 through the following December 31, or
such other consecutive 12 -month period as is selected by the City as the fiscal year for the
Municipal Hospital.
"Gross Revenues" means, for any period, the sum of (a) gross patient service and
resident care revenues less contractual allowances and provisions for uncollectible accounts, free
care and discounted care, plus (b) other operating revenues, plus (c) non - operating revenues
available for the payment of operation and maintenance expenses and debt service on Long -Term
Indebtedness, all as determined in accordance with generally accepted accounting principles.
"Income Available for Debt Service" means, for any period, the excess of Gross
Revenues over Expenses for the Municipal Hospital.
"Insurance Consultant" means a Person qualified to survey risks and to
recommend insurance coverage for the Municipal Hospital, and having a favorable reputation for
skill and experience in such surveys and such recommendations, and which may include a broker
or agent with whom the District normally transacts business.
"Long -Term Indebtedness" means indebtedness having an original stated
maturity or term greater than one year or renewable at the option of the debtor for a period
greater than one year from the date of original issuance.
-3-
"Municipal Hospital" means the Existing Facilities, together with the properties
added thereto pursuant to the 1998 Project, and any future additions to or modifications and
replacements of the foregoing, and further including any off -site satellite facilities or properties
operated in conjunction therewith.
"Net Proceeds" means, when used with respect to any insurance or r.: ademnation
award or sale consummated under threat of condemnation, the gross proceeds from .ne insurance
or condemnation award or sale with respect to which that term is used less all exp:. rises incurred
in the collection of such gross proceeds.
"Outstanding," when used with respect to Bonds, means all Bonds which have
been duly issued, authenticated and delivered by the City under a Resolution, except:
(a) Bonds cancelled after purchase in the open market or because of payment
at or before maturity;
(b) Bonds for the payment or redemption of which cash or Escrow Obligations
shall have been theretofore deposited with an escrow agent authorized by law (whether
upon or prior to the maturity or redemption date of any such Series 1998 Bonds);
provided that if such Series 1998 Bonds are to be prepaid or redeemed, notice of such
prepayment or redemption shall have been given or irrevocable arrangements shall have
been made therefor,
(c) Bonds in lieu of which others have been authenticated hereunder, and 0
(d) Bonds held by the City.
"Outstanding Medical Facilities Bonds" means the City's General Obligation
Medical Facilities Revenue Refunding Bonds, Series 1997B, the General Obligation Medical
Facilities Revenue Refunding Bonds, Series 1997A and the General Obligation Taxable Medical
Facilities Revenue Refunding Bonds, Series 1998B.
`Terson" means any natural person, firm, joint venture, association, partnership,
business trust, corporation, public body, agency or political subdivision thereof or any other
similar entity.
"Principal and Interest Requirements" means, for any Fiscal Year, the amount
required to pay the principal of and interest on all Outstanding Bonds coming due during such
Fiscal Year, to be determined on the assumption that each Outstanding Bond which is a serial
bond is to be paid on its stated maturity date and each Outstanding Bond which is a term bond is
to be paid on a sinking fund payment date according to the mandatory redemption requirements
established at the time of issuance of such term bonds.
-4- 9
UNTIED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF MCLEOD
CITY OF HUTCHINSON
TAXABLE MEDICAL FACILITIES GROSS REVENUE BOND
SERIES 1998
i
"1998 Project" means the construction of an approximately _ square foot
addition to the medical clinic building included as part of the Existing Facilities.
"Resolution" means, collectively, this resolution adopted by the City Council on
September 22, 1998, relating to the Series 1998 Bonds, the resolution adopted by the City
Council on December 9, 1997, relating to the Outstanding Medical Facilities Bonds and any
subsequent resolution adopted by the City Council, relating to a series of Additional Bonds.
Section 2. Form of Bonds The Series 1998 Bonds shall be prepared in
substantially the following form:
ILN in
Rate
Date of
Maturi ty Original Issue
REGISTERED
OWNER
CUSIP
October 16, 1998
9
THE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"),
acknowledges itself to be indebted and, for value received, hereby promises to pay to the
registered owner named above, or registered assigns, the principal amount specified above, on
the maturity date specified above, with interest thereon from the date of original issue specified
above, or the most recent interest payment date to which interest has been paid or duly provided
for, at the annual rate specified above, payable on February I and August 1 in each year,
commencing August 1, 1999, to the person in whose name this Bond is registered at the close of
business on the 15th day (whether or not a business day) of the immediately preceding month
(the "Regular Record Date "), all subject to the provisions referred to herein with respect to the
911
redemption of the principal of this Bond before maturity. Any interest not so timely paid shall
cease to be payable to the registered owner hereof as of the Regular Record Date, and shall be
payable to the person in whose name this Bond is registered as of the close of business or a date
(the "Special Record Date ") fixed by the Bond Registrar, as hereinafter defined, whenever money
becomes available for payment of the defaulted interest. The interest hereon and, upon
presentation and surrender hereof, are payable in lawful money of the United States of 1% _eric...
by check or draft of Firstar Trust Company, Milwaukee, Wisconsin, as agent for Firstar � ank of
Minnesota, N.A., in St. Paul, Minnesota, as Bond Registrar, Transfer Agent and Payin>_ Agent
(the "Bond Registrar"), or its successor, if a successor to the Bond Registrar has been designated
under the Resolution described herein. Notice of a Special Record Date shall be given to the
registered owner hereof not less than ten days prior to the Special Record Date.
This Bond is one of an issue in the aggregate principal amount of $4,350,000 (the
"Series 1998 Bonds "), all of like date and tenor except as to serial number, interest rate,
redemption privilege and maturity date, issued pursuant to a resolution adopted by the City
Council on September 22, 1998 (the "Resolution ") to finance a portion of the costs of an addition
to a medical clinic building owned by the City, the hospital, nursing home and related medical
facilities owned by the City and any improvements thereto hereafter made, are hereinafter
referred to in the aggregate as the "Municipal Hospital." The Series 1998 Bonds are issued
pursuant to and in full conformity with the provisions of the Constitution and laws of the State of
Minnesota thereunto enabling, including Minnesota Statutes, Section 447.45 through 447.50 and
Chapter 475. This Series 1998 Bond is payable primarily from the gross revenues of the
Municipal Hospital which have been pledged and appropriated to the payment of the Series 1998
Bonds. The pledge of the gross revenues of the Municipal Hospital for the payment of the Series
1998 Bonds is a first and prior lien thereon. No owner of the Series 1998 bonds shall ever have
the right to compel any exercise of the full faith and taxing power of the City to pay this Series
1998 Bond or the interest thereon, or to enforce payment thereof against any property of the City
other than the gross revenue of the Municipal Hospital so pledged The Series 1998 Bonds are
issuable only as fully registered bonds, in denominations of $5,000 or any multiple thereof, of
single maturities.
Additional Bonds may be issued and made payable on a panty with the Series
1998 Bonds from the gross revenues of the Municipal Hospital upon the terms and conditions
provided in the Resolution. Except as so provided, no additional bonds or other long -term
indebtedness may be issued or incurred unless said bonds or other indebtedness are made payable
from the net revenues of the Municipal Hospital remaining after the requirements of the Gross
Revenue Bond Account, Reserve Account and Operating Account, as set forth in the Resolution,
have been satisfied.
The registered owners of twenty-five percent (25 %) or more in aggregate principal
amount of the Series 1998 Bonds at any time Outstanding may, either by law or in equity, by suit,
action, or other proceedings, protect and enforce the rights of all registered owners of the Series
1998 Bonds then Outstanding, or enforce and compel the performance of any and all of the
S9
• covenants and duties specified in the Resolution to be performed by the Issuer or its officers and
agents.
Series 1998 Bonds maturing in the years 2001 through 2007 are payable on their
respective stated maturity dates without option of prior payment, but Series 1998 Bonds having
stated maturity dates in the years 2008 through 2014 are each subject to redemption and
prepayment, at the option of the City in whole or in part, and if in part, in maturities and amounts
selected by the City and in $5,000 principal amounts selected by lot, within any maturity, on
February 1, 2007 and on any date thereafter, at a price equal to the principal amount thereof to be
redeemed plus interest accrued to the date of redemption.
Series 1998 Bonds maturing on February 1, _ shall be subject to mandatory
redemption prior to their stated maturity in part by lot on February 1 in the following years and
principal amounts at a price equal to the principal amount thereof to be redeemed plus accrued
interest to the date of redemption:
Year Principal Amount
11
*Final Maturity
At least thirty days prior to the date set for redemption of any Series 1998 Bond,
notice of the call for redemption will be mailed to the Bond Registrar and to the registered owner
of each Series 1998 Bond to be redeemed at his address appearing in the Bond Register, but no
defect in or failure to give such mailed notice of redemption shall affect the validity of
proceedings for the redemption of any Series 1998 Bond, not affected by such defect or failure.
Official notice of redemption having been given as aforesaid, the Series 1998 Bonds or portions
of Series 1998 Bonds so to be redeemed shall, on the redemption date, become due and payable
at the redemption price therein specified, and from and after such date (unless the City shall
default in the payment of the redemption price) such Series 1998 Bonds or portions of Series
1998 Bonds shall cease to bear interest. Upon the partial redemption of any Series 1998 Bond, a
new Series 1998 Bond or Series 1998 Bonds will be delivered to the registered owner without
charge, representing the remaining principal amount outstanding.
As provided in the Resolution and subject to certain limitations set forth therein,
this Series 1998 Bond is transferable upon the books of the City at the principal office of the
Bond Registrar, by the registered owner hereof in person or by his attorney duly authorized in
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writing upon surrender hereof together with a written instrument of transfer satisfactory to the
Bond Registrar, duly executed by the registered owner or his attorney; and may also be •
surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or
exchange, the City will cause a new Series 1998 Bond or Series 1998 Bonds to be issued in the
name of the transferee or registered owner, of the same aggregate principal amount, bearing
interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee
or governmental charge required to be paid with respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the person in whose name
this Series 1998 Bond is registered as the absolute owner hereof, whether this Series 1998 Bond
is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the
City nor the Bond Registrar shall be affected by any notice to the contrary.
IT IS HEREBY CERT&MD, RECITED, COVENANTED AND AGREED that
all acts, conditions and things required by the Constitution and laws of the State of Minnesota to
be done, to exist, to happen and to be performed precedent to and in the issuance of this Series
1998 Bond have been done, do exist, have happened and have been performed in regular and due
form as so required; that by the Resolution the City has pledged to the payment of the principal
of and interest on the Series 1998 Bonds gross revenues of the Municipal Hospital; that the
issuance of this Series 1998 Bond does not cause the indebtedness of the City to exceed any
charter, constitutional or statutory limitation; that the City will maintain such operating policies
relating to the Municipal Hospital so as to produce Gross Revenues (as defined in the
Resolution) at least sufficient to meet the annual principal and interest requirements of all Bonds •
payable from such Gross Revenues and, after payment of such principal and interest, sufficient to
maintain the required balance in the Reserve Account securing said Bonds and to pay the normal
expenses of operation and maintenance of the Municipal Hospital; and that the City will provide
in its budget each year for any anticipated deficiency in the remaining Gross Revenues available
for operation and maintenance of the Municipal Hospital.
This Series 1998 Bond shall not be valid or become obligatory for any purpose or
be entitled to any security or benefit under the Resolution until the Certificate of Authentication
hereon shall have been executed by the Bond Registrar by manual signature of one of its
authorized representatives of the Registrar.
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• IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, State of
Minnesota, by its City Council, has caused this Series 1998 Bond to be executed by the
signatures of the Mayor and the City Administrator and has caused this Series 1998 Bond to be
dated as of the date set forth below.
Dated of Authentication:
City Administrator
Mayor
CERTIFICATE OF AUTHENTICATION
This is one of the Series 1998 Bonds delivered pursuant to the Resolution
mentioned within.
•
Its Authorized Representative
The following abbreviations, when used in the inscription on the face of this
Bond, shall be construed as though they were written out in full according to the applicable laws
or regulations:
TEN COM -- as tenants
in common
TEN ENT — as tenants
by the entireties
UNIF TRANS MIN ACT ............ Custodian ............
(Cult) (Minor)
under Uniform Transfers to Minors
Act ................... ...............................
(State)
JT TEN -- as joint tenants
with right of survivorship
and not as tenants in
wollllllr63lr
Additional abbreviations may also be used.
FIRSTAR BANK OF MINNESOTA, N.A.,
St. Paul, Minnesota, as Bond Registrar
• -9-
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers
unto , the within Bond and all rights thereunder,
and hereby irrevocably constitutes and appoints
attorney to transfer the within Bond on the books kept for registration thereof, with full powt of
substitution in the premises.
Dated:
PLEASE INSERT SOCIAL SECURITY
OR OTHER IDENTIFYING NUMBER
OF ASSIGNEE
NOTICE: The signature to this assignment
must correspond with the name as it appears
upon the face of the within Bond in every
particular, without alteration or any change
whatsoever. Signatures(s) must be guaranteed by a
commercial bank or trust company or by a
brokerage firm having a membership in one of the
major stock exchanges.
Signature(s) must be guaranteed by an
"eligible guarantor institution"
meeting the requirements of the
Bond Registrar, which requirements
include membership or participation
in the Securities Transfer Association
Medalion Program (STAMP) or such
other "signature guaranty program"
as may be determined by the Bond
Registrar in addition to or in
substitution for STAMP, all in
substitution for STAMP, all in
accordance with the Securities
Exchange Act of 1934, as amended.
Section 3. Bond Terms, Execution and Delivery .
3.01. Maturities Interest Rates Denominations. Payment, and Datine of Bonds
The City shall forthwith issue and deliver the Series 1998 Bonds, which shall be denominated
"Taxable Medical Facilities Gross Revenue Bonds, Series 1998." The Series 1998 Bonds shall
•
•
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be dated as of October 16, 1998, shall be issuable in the denomination of $5,000 each or any
integral multiple thereof, shall mature on February 1 in the years and amounts set forth below,
and Series 1998 Bonds maturing in such years and amounts shall bear interest computed on the
basis of a 360 -day year consisting of twelve 30-day months and rounded pursuant to the rules of
the Municipal Securities Rulemaking Board, from October 16, 1998 until paid or duly called for
redemption at the rates per annum shown opposite such years and amounts as follows:
Year Amount Rate Year Amount Rate
The Series 1998 Bonds shall be issuable only in fully registered form. The interest thereon and,
upon surrender of each Series 1998 Bond, the principal amount thereof, shall be payable by
check or draft issued by the Registrar described herein. Each Series 1998 Bond shall be dated as
of its date of initial authentication.
3.02. Interest Payment Dates Interest on the Series 1998 Bonds shall be payable
on February 1 and August 1 in each year, commencing August 1, 1999.
Interest on any Series 1998 Bond shall be paid on each interest payment date by
check or draft mailed to the person in whose name the Bond is registered on the registration
books of the City maintained by the Bond Registrar, as hereinafter defined, and at the address
appearing thereon at the close of business on the fifteenth (15th) day of the calendar month next
preceding such interest payment date (the "Regular Record Date "). Any such interest not so
timely paid shall cease to be payable to the person who is the registered owner as of the Regular
Record Date, and shall be payable to the person in whose name the Series 1998 Bond is
registered on the registration books of the City maintained by the Registrar at the close of
business on a date (the "Special Record Date ") fixed by the Bond Registrar whenever money
becomes available for payment of the defaulted interest. Notice of the Special Record Date shall
be given by the Registrar to the registered owners of the Series 1998 Bonds not less than ten (10)
days prior to the Special Record Date.
3.03. Registration The City shall appoint, and shall maintain, a bond registrar,
transfer agent and paying agent (the Registrar). The effect of registration and the rights and
duties of the City and the Registrar with respect thereto shall be as follows:
(a) Register The Registrar shall keep at its principal corporate trust office a bond
register in which the Registrar shall provide for the registration of ownership of the
-il-
Bonds and the registration of transfers and exchanges of the Bonds entitled to be •
registered, transferred or exchanged.
(b) Transfer of Bonds Upon surrender to the Registrar for transfer of any Series
1998 Bond duly endorsed by the registered owner thereof or accompanied by a written
instrument of transfer, in form satisfactory to the Registrar, duly executed by the
registered owner thereof or by an attorney duly authorized by the registered owner in
writing, the Registrar shall authenticate and deliver, in the name of the designated
transferee or transferees, one or more new Bonds of the same series and of a like
aggregate principal amount and maturity, as requested by the transferor. The Registrar
may, however, close the books for registration of any transfer after the fifteenth day of the
month preceding each interest payment date and until such interest payment date.
(c) Exchange of Bonds Whenever any Series 1998 Bond is surrendered by the
registered owner for exchange, the Registrar shall authenticate and deliver one or more
new Bonds of the same series and of a like aggregate principal amount and maturity, as
requested by the registered owner or the owner's attorney duly authorized in writing.
(d) Cancellation All Bonds surrendered upon any transfer or exchange shall be
promptly canceled by the Registrar and thereafter disposed of as directed by the City.
(e) lmproMr or Unauthorized Transfer When any Series 1998 Bond is presented
to the Registrar for transfer, the Registrw may refuse to transfer the same until it is
satisfied that the endorsement on such Series 1998 Bond or separate instrument of
transfer is legally authorized. The Registrar shall incur no liability for its refusal, in good
faith, to make transfers which it, in its judgment, deems improper or unauthorized.
(f) Persons Deemed Owners The City and the Registrar may treat the person in
whose name any Series 1998 Bond is at any time registered in the bond register as the
absolute owner of such Series 1998 Bond, whether such Series 1998 Bond shall be
overdue or not, for the purpose of receiving payment of, or on account of, the principal of
and interest on such Series 1998 Bond and for all other purposes, and all such payments
so made to any such registered owner or upon the owner's order shall be valid and
effectual to satisfy and discharge the liability of the City upon such Series 1998 Bond to
the extent of the sum or sums so paid.
(g) Taxes. Fees and Charges For every transfer or exchange of Bonds (except for
an exchange upon a partial redemption of a Bond), the Registrar may impose a charge
upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other
governmental charge required to be paid with respect to such transfer or exchange.
(h) Mutilated. Lost. Stolen or Destroyed Bonds In case any Series 1998 Bond
shall become mutilated or be lost, stolen or destroyed, the Registrar shall deliver a new
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Bond of the same series and of like amount, number, maturity date and tenor in exchange
and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in
substitution for any such Series 1998 Bond lost, stolen or destroyed, upon the payment of
the reasonable expenses and charges of the Registrar in connection therewith; and, in the
case of a Bond lost, stolen or destroyed, upon filing with the Registrar of evidence
satisfactory to it that such Series 1998 Bond was lost, stolen or destroyed, and of the
ownership thereof, and upon furnishing to the Registrar of an appropriate bond or
indemnity in form, substance and amount satisfactory to it, in which both the City and the
Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be
canceled by it and evidence of such cancellation shall be given to the City. If the
mutilated, lost, stolen or destroyed Bond has already matured or been called for
redemption in accordance with its terms, it shall not be necessary to issue a new Bond
prior to payment.
3.04. A)V ointment of Initial Registrar The City hereby appoints Fi star Bank of
Minnesota, N.A., in St. Paul, Minnesota, as the initial registrar for the Series 1998 Bonds. The
Mayor and the City Administrator are authorized to execute and deliver on behalf of the City, a
contract with Firstar Bank of Minnesota, N.A., to act as Registrar for the Series 1998 Bonds.
Upon merger or consolidation of any bank or trust company acting as Registrar for any series of
Bonds with another corporation, if the resulting corporation is a bank or trust company
authorized by law to conduct such business, such corporation shall be authorized to act as
successor Registrar for such series of Bonds. The City agrees to pay the reasonable and
customary charges of any bank or trust company acting as Registrar for any series of Bonds for
the services performed.
The City reserves the right to remove any Registrar upon thirty (30) days' notice
and upon the appointment of a successor Registrar, in which event the predecessor Registrar shall
deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond
register to the successor Registrar.
3.05. Redemption (a) Series 1998 Bonds maturing in the years 2001 through
2007 shall not be subject to redemption prior to maturity, but Series 1998 Bonds maturing in the
years 2008 and thereafter shall each be subject to redemption and prepayment, at the option of
the City, in whole or in part, and if in part, in maturities and amounts selected by the City and,
within any maturity, in $5,000 principal amounts selected by the Registrar by lot, on February 1,
2007 and on any date thereafter at a price equal to the principal amount thereof to be redeemed
plus interest accrued to the date of redemption.
(b) Series 1998 Bonds maturing in the year _ shall be subject to mandatory
sinking fund redemption by lot at a redemption price equal to the principal amount of the Series
1998 Bonds to be so redeemed plus interest accrued thereon to the date fixed for redemption, on
February 1 in the years and principal amounts set forth below:
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Year Amount
*Final Maturity
In the event that any Series 1998 Bonds maturing in the year _ are redeemed pursuant to (c)
above by the City or canceled by the Bond Registrar and not reissued, the Series 1998 Bonds
maturing in the year _ so redeemed and canceled may be applied by the City as a credit
against the Series 1998 Bonds to be redeemed pursuant to this subsection (f), such credit to be
equal to the principal amount of the Series 1998 Bonds maturing in the year 2013 so redeemed or
canceled provided that the City has notified the Bond Registrar not less than thirty -five (35) days
prior to the applicable redemption date of its election to apply such Series 1998 Bonds as a credit
and designating the redemption date to which it is to apply.
(c) At least thirty days prior to the date set for redemption of any Series 1998
Bond, the City Administrator shall cause notice of the call for redemption to be mailed to the
registered owner of each Series 1998 Bond to be redeemed, but no defect in or failure to give
such mailed notice of redemption shall affect the validity of proceedings for the redemption of
any Series 1998 Bond not affected by such defect or failure. The notice of redemption shall
specify the redemption date, redemption price, the numbers, interest rates and CUSIP numbers of
the Series 1998 Bonds to be redeemed and the place at which the Series 1998 Bonds are to be
surrendered for payment, which is the principal office of the Registrar. Official notice of
redemption having been given as aforesaid, the Series 1998 Bonds or portions thereof so to be
redeemed shall, on the redemption date, become due and payable at the redemption price therein
specified and from and after such date (unless the City shall default in the payment of the
redemption price) such Series 1998 Bonds or portions thereof shall cease to bear interest.
In addition to the notice prescribed by the preceding paragraph, the City shall also
give, or cause to be given, notice of the redemption of any Series 1998 Bond or Bonds or
portions thereof at least 35 days before the redemption date by certified mail or telecopy to all
registered securities depositories then in the business of holding substantial amounts of
obligations of the character of the Series 1998 Bonds (such depositories now being The
Depository Trust Company, of Garden City, New York; Pacific Securities Depository Trust
Company, of San Francisco, California; and Philadelphia Depository Trust Company, of
Philadelphia, Pennsylvania) and one or more national information services that disseminate
information regarding municipal bond redemptions; provided that any defect in or any failure to
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give any notice of redemption prescribed by this paragraph shall not affect the validity of the
proceedings for the redemption of any Series 1998 Bond or portion thereof.
Bonds in a denomination larger than $5,000 may be redeemed in part in any
integral multiple of $5,000. The owner of any Series 1998 Bond redeemed in part shall receive,
upon surrender of such Series 1998 Bond to the Registrar, one or more new Bonds of such same
series in authorized denominations equal in principal amount to the unredeemed portion of the
Bond so surrendered.
3.06. Preparation and Delivery The Series 1998 Bonds shall be prepared under
the direction of the City Administrator and shall be executed on behalf of the City by the manual
or facsimile signatures of the Mayor and the City Administrator. In case any officer whose
signature shall appear on the Series 1998 Bonds shall cease to be such officer before the delivery
of any Series 1998 Bond, such signature shall nevertheless be valid and sufficient for all
purposes, the same as if such officer had remained in office until delivery. Notwithstanding such
execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or
benefit under this resolution unless and until a certificate of authentication on such Series 1998
Bond has been duly executed by the manual signature of the Registrar, or in the event the City
Finance Director is not acting as Registrar for such series of Bonds, an authorized representative
of the Registrar. Certificates of authentication on different Bonds need not be signed by the same
representative. The executed certificate of authentication on each Bond shall be conclusive
evidence that it has been authenticated and delivered under this resolution. When the Series
. 1998 Bonds have been so executed and authenticated, they shall be delivered by the City Finance
Director to the purchaser thereof upon payment of the purchase price in accordance with the
contracts of sale heretofore made and executed, and the purchaser shall not be obligated to see to
the application of the purchase price.
3.07. Securities Depository (a) For purposes of this Section the following terms
shall have the following meanings:
"Beneficial Owner" shall mean, whenever used with respect to a Bond, the person
in whose name such Series 1998 Bond is recorded as the beneficial owner of such Series 1998
Bond by a Participant on the records of such Participant, or such person's subrogee.
"Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor
nominee of DTC with respect to the Series 1998 Bonds.
"DTC" shall mean The Depository Trust Company of New York, New York.
"Participant" shall mean any broker - dealer, bank or other financial institution for
which DTC holds Bonds as securities depository.
0 -15-
"Representation Letter" shall mean the Representation Letter from the City to
DTC previously executed and delivered by the City and on file with DTC.
(b) The Series 1998 Bonds shall be initially issued as separately authenticated
fully registered bonds, and one Bond shall be issued in the principal amount of each stated
maturity of each series of the Series 1998 Bonds. Upon initial issuance, the ownership of such
Series 1998 Bonds shall be registered in the bond register in the name of Cede & Co., as nominee
of DTC. The Registrar and the City may treat DTC (or its nominee) as the sole and exclusive
owner of the Series 1998 Bonds registered in its name for the purposes of payment of the
principal of or interest on the Series 1998 Bonds, selecting the Series 1998 Bonds or portions
thereof to be redeemed, if any, giving any notice permitted or required to be given to registered
owners of Bonds under this resolution, registering the transfer of Bonds, and for all other
purposes whatsoever, and neither the Registrar nor the City shall be affected by any notice to the
contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any
Participant, any person claiming a beneficial ownership interest in the Series 1998 Bonds under
or through DTC or any Participant, or any other person which is not shown on the bond register
as being a registered owner of any Series 1998 Bonds, with respect to the accuracy of any records
maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of
any amount with respect to the principal of or interest on the Series 1998 Bonds, with respect to
any notice which is permitted or required to be given to owners of Bonds under this resolution,
with respect to the selection by DTC or any Participant of any person to receive payment in the
event of a partial redemption of the Series 1998 Bonds, or with respect to any consent given or
other action taken by DTC as registered owner of the Series 1998 Bonds. So long as any Series
1998 Bond is registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay
all principal of and interest on such Series 1998 Bond, and shall give all notices with respect to
such Series 1998 Bond, only to Cede & Co. in accordance with the Representation Letter, and all
such payments shall be valid and effective to fully satisfy and discharge the City's obligations
with respect to the principal of and interest on the Series 1998 Bonds to the extent of the sum or
sums so paid. No person other than DTC shall receive an authenticated Bond for each separate
stated maturity evidencing the obligation of the City to make payments of principal and interest.
Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to
substitute a new nominee in place of Cede & Co., the Series 1998 Bonds will be transferable to
such new nominee in accordance with paragraph (e) hereof.
(c) In the event the City determines that it is in the best interest of the Beneficial
Owners that they be able to obtain Series 1998 Bonds in the form of bond certificates, the City
may notify DTC and the Registrar, whereupon DTC shall notify the Participants of the
availability through DTC of Series 1998 Bonds of such series in the form of certificates. In such
event, the Series 1998 Bonds of such series will be transferable in accordance with paragraph (e)
hereof. DTC may determine to discontinue providing its services with respect to the Series 1998
Bonds at any time by giving notice to the City and the Registrar and discharging its
responsibilities with respect thereto under applicable law. In such event the Series 1998 Bonds
will be transferable in accordance with paragraph (e) hereof.
-16- •
• (d) The Representation Letter sets forth certain matters with respect to, among
other things, notices, consents and approvals by registered owners of the Series 1998 Bonds and
Beneficial Owners and payments on the Series 1998 Bonds. The Registrar shall have the same
rights with respect to its actions thereunder as it has with respect to its actions under this
resolution.
(e) In the event that any transfer or exchange of Bonds is permitted under
paragraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the
Registrar of the Series 1998 Bonds to be transferred or exchanged and appropriate instruments of
transfer to the permitted transferee in accordance with the provisions of this resolution. In the
event Bonds in the form of certificates are issued to owners other than Cede & Co., its successor
as nominee for DTC as owner of all the Series 1998 Bonds, or another securities depository as
owner of all the Series 1998 Bonds, the provisions of this resolution shall also apply to all
matters relating thereto, including, without limitation, the printing of such Series 1998 Bonds in
the form of bond certificates and the method of payment of principal of and interest on such
Series 1998 Bonds in the form of bond certificates.
Section 4. Flow of funds, Additional Bonds
4.01. Municipal Hospital Gross Revenue Fund: Gross Revenue Bonds The City
shall continue to maintain or cause to be maintained on the official books and records of the City
a Municipal Hospital Gross Revenue Fund and the accounts described in paragraphs (a) through
(e) hereof, showing all receipts and disbursements of moneys herein pledged and appropriated to
the Municipal Hospital Gross Revenue Fund, and all other financial matters pertaining to the
Municipal Hospital. So long as any Bonds remain Outstanding, all Gross Revenues of the
Municipal Hospital shall be set aside and are hereby pledged and appropriated to, shall be
deposited and credited to the various accounts of the Municipal Hospital Gross Revenue Fund
and expended as provided in this Section 4.1. All Gross Revenues pledged and appropriated to
the Municipal Hospital Gross Revenue Fund shall be credited as received to the Municipal
Hospital Gross Revenue Fund, and shall be held and invested therein, transferred to other
accounts of the Municipal Hospital Gross Revenue Fund, and disbursed and expended as
provided in this Section.
(a) Capital Expenditure Account There shall be a Capital Expenditure Account
which shall be used to record the receipt and disbursement of proceeds of Series 1998 Bonds and
any other moneys appropriated for the payment of expenditures which, under generally accepted
accounting principles, constitute capital costs necessarily incurred for the acquisition and
betterment of the Municipal Hospital, including but not limited to the cost of land, easements,
improvements to land, buildings, structures and capital equipment, and the cost of all
architectural, engineering, legal and other professional services, costs of issuing any Series 1998
Bonds and interest to accrue on Series 1998 Bonds issued to finance such acquisition and
betterment prior to the receipt of the revenues therefrom, and other costs reasonably necessary
and incidental thereto. Upon the issuance of the Series 1998 Bonds there shall be credited to the
0 -17-
Capital Expenditure Account $ of the proceeds of the Series 1998 Bonds to be
expended to pay the costs of the 1998 Project. The City represents that the total cost of the 1998
Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is
estimated to be at least equal to the amount of proceeds of the Series 1998 Bonds to be deposited
in the Capital Expenditures Account. The City covenants that it shall do all things and perform
all acts required of it to assure that the 1998 Project shall proceed with due diligence to
completion. Upon payment of all costs of the 1998 Project any monies remaining in the Capital
Expenditure Account shall be transferred to the Gross Revenue Bond Account.
(b) Gross Revenue Bond Account To the Gross Revenue Bond Account there is
hereby appropriated the sum of $ received upon delivery of the Series 1998 Bonds to
the Purchaser (consisting of unused bond discount relating to the Series 1998 Bonds). The City
shall continue to appropriate to the Gross Revenue Bond Account, on or before the 20th day of
each month, an amount of the Gross Revenues equal to one -sixth of the amount of interest to
become due in the next six months, and one - twelfth of the amount of principal to become due in
the next twelve months, on all then Outstanding Bonds payable therefrom; provided that such
transfers may be reduced by the amount of any investment income actually received in the Gross
Revenue Bond Account, by the amount of any accrued and capitalized interest and unused
discount deposited therein with respect to the Bonds and by the amount of any excess proceeds of
Bonds transferred to the Gross Revenue Bond Account from the Capital Expenditure Account.
This requirement is cumulative, and if the full amount required cannot be transferred in any
month, the deficiency shall be made up from the next Gross Revenues received in the Municipal
Hospital Gross Revenue Fund. The Gross Revenue Bond Account shall be used only to pay the •
principal of and interest on the Bonds issued and made payable therefrom. The balance on hand
in the Gross Revenue Bond Account on each interest payment date will be used first pro rata to
pay the interest then due on all Bonds payable therefrom, and second to pay the principal of the
matured Bonds in order of their maturity dates, pro rata with respect to Bonds maturing on the
same date.
(c) Reserve Account Upon the issuance of the Series 1998 Bonds the City shall
deposit in the Reserve Account from funds on hand of the city and available therefor the sum of
$ which is the amount equal to the lesser of (i) 50% of the average Principal and
Interest Requirements to become due in any future Fiscal Year on the Bonds payable from the
Gross Revenue Bond Account, (ii) 50% of the maximum Principal and Interest Requirements to
become due in any future Fiscal Year on the Bonds payable from the Gross Revenue Bond
Account, or (iii) 10% of the proceeds of all series of Bonds issued and made payable from the
Gross Revenue Bond Account as to which any bond of such series is then Outstanding (the
"Reserve Requirement"). The Reserve Fund shall be maintained at the Reserve Requirement by
the retention of interest earnings therein and/or the transfer thereto of Gross Revenues in excess
of the requirements of the Gross Revenue Bond Account whenever and to the extent necessary,
or if such Gross Revenues are not sufficient for this purpose, then such transfer will be made
from the balance then on hand in the Surplus Account. Except as provided below, when and if
the balance in the Reserve Account is more than the Reserve Requirement, the excess shall be
-18- 0
. transferred, not less often than annually, to the Gross Revenue Bond Account. Moneys on hand
in the Reserve Account shall be used only to pay interest or principal actually due on Bonds
when, if and to the extent that such interest or principal cannot be paid in full from the Gross
Revenue Bond Account; provided that the amount of the Reserve Account allocable to any issue
of Bonds may used at any time to discharge such issue of Bonds in accordance with Section 6. 1,
so long as the balance remaining on hand in the Reserve Account following such use is not less
than the Reserve Requirement with respect to Outstanding Bonds which continue to be payable
from the Gross Revenue Bond Account. The balance in the Reserve Account shall be deemed to
be the sum of all cash and the amortized cost of all securities held in the Reserve Account.
(d) QMrating Account To the Operating Account there shall be credited each
month, an amount of the Gross Revenues remaining in the Municipal Hospital Gross Revenue
Fund, after the transfers required by Sections (b) and (c) have been made, as are needed to pay,
promptly when due, all Expenses of the Municipal Hospital and to maintain an operating reserve
therein of not less than one month of normal Expenses. To the Operating Account there shall
also be credited, to the extent necessary, any additional funds, other than Gross Revenues, which
are appropriated by the City for payment of such Expenses. The City covenants and agrees that
upon the occurrence of a deficiency in the Operating Account which cannot be restored forthwith
from the Surplus Account or other available City funds appropriated by the City for this purpose,
it will include in its next annual budget an amount sufficient to restore such deficiency and shall
appropriate such amount to the Operating Account.
• (e) Surplus Account To the Surplus Account there may be transferred such
amount of the Gross Revenues on hand in the Municipal Hospital Gross Revenue Fund as are not
needed to meet the requirements of the Gross Revenue Bond Account, the Reserve Account and
the Operating Account. Moneys on hand in the Surplus Account shall always be available and
used first to restore any deficiency in the Accounts established in paragraphs (b) through (d)
hereof. Moneys on hand in the Surplus Account which are not needed for this purpose shall be
expended to pay the principal and interest on the Outstanding Medical Facilities Bonds, any
Additional Bonds payable from the Surplus Account as provided in Section 4.04 hereof and any
remaining amounts may be expended for any other lawful purpose specified by resolution of the
City.
4.02. Investments All funds on hand in the Municipal Hospital Gross Revenue
Fund shall be deposited or invested in accordance with Minnesota law; provided that each
investment held in the Reserve Account shall have a maturity date, or be redeemable at the
option of the holder, within five years of the date of its purchase. All securities so purchased
shall mature at or before the time when it is estimated that the proceeds thereof will be needed
for the purposes of the Account from which funds are withdrawn for the purchase. Except as
otherwise specified herein, all income, gain and loss on such investments will be credited or
charged, as the case may be, to the Account from which the investment was made.
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4.03. Additional Bonds So long as any Series 1998 Bonds are Outstanding, the •
City will not issue any Additional Bonds payable on a panty with the Series 1998 Bonds then
Outstanding from the Gross Revenue Bond Account except in accordance with the following
conditions:
(a) Additional Bonds may be issued if there is filed with the City:
(1) A certificate of a Financial Advisor stating that the Income
Available for Debt Service for each of the two most recent Fiscal Years preceding
the date of delivery of the certificate was not less than 125% of the maximum
Principal and Interest Requirements (including the requirements for the
Additional Bonds proposed to be issued) for any future Fiscal Year during the
term of all Series 1998 Bonds then Outstanding; or
(2) (A) A certificate of a Financial Advisor stating that the Income
Available for Debt Service for each of the two Fiscal Years next preceding the
date of delivery of the certificate was not less than 125% of the maximum
Principal and Interest Requirements (excluding the Additional Bonds proposed to
be issued) for any future Fiscal Year during the term of all Series 1998 Bonds then
Outstanding; and (B) a certificate of a Financial Advisor to the effect that the
estimated Income Available for Debt Service for each of the next two succeeding
Fiscal Years or, if such Additional Bonds are being issued in connection with the
financing of improvements to the Municipal Hospital, the two Fiscal Years •
succeeding the projected completion date of such improvements, is not less than
125% of the maximum Principal and Interest Requirements (including the
Additional Bonds proposed to be issued) for any future Fiscal Year during the
term of all Series 1998 Bonds then Outstanding; provided that such certificate
shall include forecast statements of revenues and expenses for each of such two
Fiscal Years (which may be in summary form) and a statement of the relevant
assumptions upon which such forecasted statements are based.
In making the foregoing computations, the Financial Advisor may reasonably
allocate the balance on deposit in the Reserve Account to each series of
Outstanding Municipal Hospital Bonds and assume said allocated balance will be
applied toward the payment of the final maturity of any such series (thereby
reducing the Principal and Interest Requirements in such Fiscal Year).
(b) Additional Bonds may be issued for the purpose of refunding (whether in
advance or otherwise, including without limitation refunding through the issuance of
crossover refunding bonds) any series of Outstanding Bonds, or portion thereof, if prior to
the issuance thereof a certificate of a Financial Advisor is delivered to the City stating
that, taking into account the issuance of the proposed Additional Bonds and the
application of the proceeds thereof and any other funds available to be applied to such
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. refunding, the Principal and Interest Requirements during the remaining term of all Series
1998 Bonds then Outstanding and not to be redeemed or defeased in connection with the
refunding will not be increased by more than 10 %.
Additional Bonds may be issued under any of the above - referenced subsections
with respect to which the tests set forth in such subsection are met and need not be incurred
under only a subsection specifically referring to the issuance of Additional Bonds for a specific
purpose.
In determining the Principal and Interest Requirements on Bonds in the course of
the various calculations required under the foregoing provisions, and any other provisions of this
Resolution, if the terms of the Bonds being considered are such that interest thereon for any
future period of time is expressed to be calculated at a varying rate per annum, a formula rate or a
fixed rate per annum based on a varying index such that the interest payments on such Bonds at
any future date cannot be accurately calculated, the Principal and Interest Requirements shall be
calculated as if the average interest rate in effect during the last Fiscal Year preceding the date of
calculation was in effect throughout the entire term of the Bonds, or if said Bonds were issued in
the same Fiscal Year as the calculation, the first rate in effect for said Bonds shall be used in
calculating the interest payments on said Bonds as if said interest rate was in effect throughout
the term of the Bonds. Bonds may be converted from one interest rate mode to another payment
mode pursuant to the terms of the documents authorizing the issuance of said Bonds, provided
that the Bonds were issued in compliance with this Section 3.1 based upon the payment mode in
effect on the date of such issuance.
4.04. Subordinate Lien Bonds Except as provided in Section 4.3 above with
respect to Additional Bonds, any other Long -Term Indebtedness issued or incurred by the City
and made payable from the revenues of the Municipal Hospital shall be payable from the Surplus
Account in the Municipal Hospital Gross Revenue Fund established pursuant to Section 4.l(e),
and from Gross Revenues transferred thereto after the requirements of Sections 4.1(b) through
4.1(d) are met. Any pledge of Gross Revenues to the payment of such Long -Term Indebtedness
shall be subordinate to the pledge and appropriation of such Gross Revenues for the purposes of
Sections 4.1(b) through 4.1(d).
Section 5. Certain Covenants Relating to Operation of the Municipal Hospital
5.01. Operating Covenants; Sale or Conveyance' Leases and Operating
Agreements So long as any Series 1998 Bonds are Outstanding, the City agrees that:
(a) It will not sell or convey all or substantially all of the Municipal Hospital
to any Person.
(b) It will cause the Municipal Hospital and each part thereof to be
maintained, preserved and kept in good repair, working order and condition and in as safe
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condition as its operations will permit and make all necessary and proper repairs (interior •
and exterior, structural and non - structural, ordinary as well as extraordinary and foreseen
as well as unforeseen), renewals and replacements thereof so that its operations and
business shall at all times be conducted in an efficient, proper and advantageous manner.
No building or buildings constituting a part of the Municipal Hospital shall be
demolished or removed nor shall any material alteration to the Municipal Hospital be
made which would substantially impair the operating efficiency of the Municipal Hospital
or significantly impair the revenue - producing capability of the Municipal Hospital or
adversely affect the ability of the City to comply with the terms of this Resolution.
(c) It will at all time uses its best efforts to maintain and operate the
Municipal Hospital to meet the standards and requirements and provide health care of
such quality and in such manner as shall enable the Municipal Hospital to participate in,
and provide services in connection with, recognized medical insurance and other third -
party payor programs, and the City represents that it presently complies therewith and
agrees that, so long as the Municipal Hospital shall remain a qualifying medical facility
under such recognized programs, it will use its best efforts to comply with the standards
and requirements for remaining a qualifying medical facility thereunder, unless the City
shall determine that, in the opinion of the City, it is not in the best interests of the City
and the Municipal Hospital so to comply.
(d) It will own the Municipal Hospital and operate, or cause the Municipal
Hospital to be operated, as public health care facilities open to all members of the general •
public on a substantially equal basis. It will conform to all applicable federal and state
laws prohibiting discrimination based on race, religion, creed, color, age, sex, handicap or
national origin in the operation of the Municipal Hospital. It will not use the Municipal
Hospital or any part thereof for sectarian instruction nor will it use the Municipal Hospital
primarily as a place of religious worship, nor will it use any of the proceeds of the Series
1998 Bonds to provide facilities or equipment or any religious instruction or worship
activities.
(e) It not transfer or convey to any other Person all or any portion of the
Municipal Hospital, or assets of the City, without consideration or for consideration less
than fair market value unless such transfer or conveyance is required by law. The City
may remove items of equipment and other property from the Municipal Hospital and
dispose of such items and property, but shall install replacement items of equipment and
property to the extent required to maintain the operating efficiency of the Municipal
Hospital.
5.02. Rates and Charges The City covenants and agrees to operate the Municipal
Hospital on a revenue producing basis and to charge such fees and rates for its facilities and
services and to exercise such skill and diligence as to provide Gross Revenues from the
Municipal Hospital sufficient with other available funds to pay promptly all payments of
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principal and interest on the Series 1998 Bonds, all expenses of operation, maintenance and
repair of the Municipal Hospital and all other payments required to be made by it hereunder to
the extent permitted by law. The City further covenants and agrees that it will from time to time
as often as necessary and to the extent permitted by law, revise its rates, fees and charges in such
manner as may be necessary or proper to comply with the provisions of this Section (and to
assure, in any event, that the Income Available for Debt Service for each Fiscal Year is never less
than 125% of the Principal and Interest Requirements during such Fiscal Year).
If in any Fiscal Year the Income Available for Debt Service is less than 125% of
the Principal and Interest Requirements, the City shall (except as provided in the next paragraph)
retain a Consultant to make recommendations with respect to the rates, fees and charges of the
Municipal Hospital and the City's methods of operation and other factors affecting its financial
condition in order to increase such Income Available for Debt Service to at least 125% of the
Principal and Interest Requirements; provided that the City shall not be required to follow the
recommendations of any such Consultant if the City determines that it is in the best interests of
the City not to do so.
The foregoing provisions notwithstanding, if in any Fiscal Year the Income
Available for Debt Service is less than 125% of the Principal and Interest Requirements, the City
shall not be obligated to retain a Consultant to make recommendations if:
(a) the failure to attain 125% coverage is for one Fiscal Year, not for two or
more successive Fiscal Years, and the City attained at least 110% coverage for said Fiscal
Year, or
(b) the City determines by resolution that applicable laws or regulations have
prevented the City from generating Income Available for Debt Service during such Fiscal
Year in an amount sufficient to equal or exceed 125% of Principal and Interest
Requirements and the City has generated the maximum amount of Gross Revenues
reasonably practicable given such laws or regulations.
5.03. Insurance
(a) The City shall cant' and maintain, or cause to be carried and maintained,
and pay or cause to be paid timely the premiums for, at least the following insurance with respect
to the Municipal Hospital and operations:
(1) insurance coverage for buildings and contents including steam boilers,
fired- pressure vessels and certain other machinery for fire, lightning, windstorm and hail,
explosion, riot, riot attending a strike, civil commotion, aircraft and vehicles, sonic shock,
smoke, vandalism and malicious mischief, sprinkler leakage, elevator, and all other risks
of direct physical loss, on a replacement cost basis in an amount equal to the full
0 -23-
insurable value thereof, but in any event not less than an amount sufficient to prevent the
City from becoming a co- insurer under any applicable co- insurance clause;
(2) general liability (other than as set forth in (3) below);
(3) if applicable, comprehensive professional liability insurance, including
medical liability, malpractice and other similar coverage;
(4) comprehensive automobile liability insurance;
(5) workers' compensation insuran or self - insurance as required by the laws
of the State of Minnesota or other applicable law; and
(6) business interruption insurance covering actual losses in Gross Revenues,
resulting directly from necessary interruption of business caused by damage to or
destruction (resulting from fire and lightning; accident to a fired vessel or machinery; and
other perils including windstorm and hail, explosion, riot, riot attending a strike, civil
commotion, aircraft and vehicles, sonic shock, smoke, vandalism and malicious mischief,
sprinkler leakage, elevator, and accident to steam boiler and fire pressure vessels, and
electric steam generator) of real or personal property constituting part of the Municipal
Hospital, less charges and expenses which do not necessarily continue during the
interruption of business, in such amounts as may be determined to be prudent by the City.
(b) Each insurance policy required by subsection (a) hereof (1) shall be issued
or written by a financially responsible insurer or insurers, or by an insurance fund established by
the United States or State of Minnesota or an agency or instrumentality thereof; (2) shall be in
such form and with such provisions as are generally considered standard provisions for the type
of insurance involved, and (3) shall prohibit cancellation or substantial modification by the
insurer without at least thirty days' prior written notice to the City. In lieu of separate policies,
the City may maintain blanket policies having the coverage required herein.
(c) The City covenants to review each year the insurance carried by the City
with respect to the Municipal Hospital and operations and, to the extent feasible, will carry
insurance insuring against the risks and hazards specified in subsection (a) hereof to the same
extent that other governmental entities owning or operating facilities of the size and type
comparable to the Municipal Hospital carry such insurance. In the event that the insurance
required by subsection (a) hereof is not available to the City at reasonable cost, and, in any case,
not less than every three (3) years, the City shall employ or cause to be employed an Insurance
Consultant for the purpose of reviewing the insurance coverage of, and the insurance required
for, the Municipal Hospital and its operations and making recommendations respecting the types,
amounts and provisions of insurance that should be carried with respect to the Municipal
Hospital and its operations. A signed copy of the report of the Insurance Consultant shall be filed
-24-
with the City and the insurance requirements specified hereunder shall be deemed modified or
superseded as necessary to conform with the recommendations contained in said report.
(d) The City may, by resolution of the City, elect to substitute a self - insurance
program for any of the insurance required to be maintained pursuant to subsection (a) hereof.
The City shall comply with all Medicare regulations governing any self - insurance, and shall at all
times maintain such self - insurance program in such a manner as to be eligible for reimbursement
under Medicare or any successor program or programs, regardless of whether the City is a
provider of care thereunder. If the City establishes a self - insurance program pursuant to this
subsection (D), the City shall, annually, employ or cause to be employed a Consultant for the
purpose of reviewing such program and making recommendations with respect thereto in the
same manner as is provided in subsection (C) hereof with respect to the insurance coverage
maintained by the City. The provisions of subsection (C) with respect to the effect of the
recommendations of such Insurance Consultant shall apply equally to the report of the Consultant
with respect to any self- insurance program_
5.04. Dama¢e or Destruction or Condemnation; Use of Proceeds The Net
Proceeds received by the City as a result of any damage, destruction or condemnation of the
Municipal Hospital shall be used as follows:
(a) Repair and Restoration Unless the City elects to redeem or defease all
Outstanding Bonds, the City shall proceed, to the extent necessary to insure the efficient
operation of the Municipal Hospital at a level sufficient to produce Gross Revenues
enabling the City to meet its obligations under this Resolution, to use such Net Proceeds
to replace, repair, reconstruct, restore or improve the Municipal Hospital or repay
indebtedness incurred for any such purpose pending the receipt of such Net Proceeds.
(b) Redemption of Bonds To the extent Net Proceeds remain after the repair,
reconstruction, restoration and improvement undertaken pursuant to subsection (a) above,
or if no such repair, reconstruction, restoration and improvement is required by
subsection (a) because of the minor nature of the damage, destruction or condemnation,
the City may elect to use the Net Proceeds to optionally redeem Bonds in accordance with
the Resolution, or to optionally redeem other Bonds payable from the Gross Revenue
Bond Account to the extent permitted by the terms thereof.
5.05. Books and Records The City will cause proper and adequate books of
record and account to be maintained with respect to the Municipal Hospital, reflecting all receipts
and disbursements and all accrued claims and expenses in connection with the operation and
maintenance of the Municipal Hospital, and the payment of obligations incurred therefor, and
will cause them to be audited with respect to each Fiscal Year by a certified public accountant.
Section 6. Defeasance When any Bond has been discharged as provided in this
section, all pledges, covenants and other rights granted by this resolution to the holders of such
• -25-
Bonds shall cease, and such Bonds shall no longer be deemed to be outstanding under this
Resolution. The City may discharge its obligations with respect to any Bond thereto which is due
on any date by depositing with the paying agent on or before that date a sum sufficient for the
payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be
discharged by depositing with the paying agent a sum sufficient for the payment thereof in ft 11
with interest accrued to the date of such deposit. The City may also discharge its obligation:
with respect to any prepayable Bond according to its terms, by depositing with the paying ak at
on or before that date an amount equal to the principal, interest and redemption premium, i .any,
which are then due, provided that notice of such redemption has been duly given as provided
herein. The City may also at any time discharge its obligations with respect to any Bond, subject
to the provisions of law now or hereafter authorizing and regulating such action, by depositing
irrevocably in escrow, with a bank qualified by law as an escrow agent for this purpose, cash or
securities which are authorized by law to be so deposited, bearing interest payable at such times
and at such rates and maturing on such dates as shall be required to pay all principal, interest and
redemption premiums to become due thereon to maturity or said redemption date.
Section 7. County Auditor Registration Certification of Proceedings and Official
Statement
7.01. County Auditor Registration The City Administrator is hereby authorized
and directed to file a certified copy of this resolution with the County Auditor of McLeod
County, together with such other information as the County Auditor shall require, and to obtain
from said County Auditor a certificate that the Series 1998 Bonds have been entered on his bond
register as required by law.
7.02. Certification of Proceedings The officers of the City and the County
Auditor of McLeod County are hereby authorized and directed to prepare and furnish to the
purchasers of the Series 1998 Bonds and to Dorsey & Whitney LLP, Bond Counsel, certified
copies of all proceedings and records of the City, and such other affidavits, certificates and
information as may be required to show the facts relating to the legality and marketability of the
Series 1998 Bonds as the same appear from the books and records under their custody and
control or as otherwise known to them, and all such certified copies, certificates and affidavits,
including any heretofore furnished, shall be deemed representations of the City as to the facts
recited therein.
7.03. Official Statement The Official Statement, dated as of 1998,
relating to the Series 1998 Bonds (the "Official Statement ") prepared and distributed by Ehlers
and Associates, Inc., the financial consultant for the City, is hereby approved, and the officers of
the City are authorized in connection with the delivery of the Series 1998 Bonds to sign such
certificates as may be necessary with respect to the completeness and accuracy of the Official
Statement. Ehlers and Associates, Inc., is hereby authorized on behalf of the City to prepare and
distribute to the Purchaser a supplement to the Official Statement listing the offering price, the
interest rates, selling compensation, delivery date, the underwriters and such other information
26-
relating to the Series 1998 Bonds required to be included in the Official Statement by Rule
15c2 -12 adopted by the Securities and Exchange Commission under the Securities Exchange Act
of 1934. Within seven business days from the date hereof, the City shall deliver to the Purchaser
copies of the Official Statement and such supplement as provided in the Terms of Proposal for
the Series 1998 Bonds. The officers of the City are hereby authorized and directed to execute
such notes as may be appropriate concerning the accuracy, completeness and sufficiency of the
Official Statement.
Section 8. Continuing Disclosure
(a) Purpose and Beneficiaries To provide for the public availability of certain
information relating to the Series 1998 Bonds and the security therefor and to permit the original
purchaser and other participating underwriters in the primary offering of the Series 1998 Bonds
to comply with amendments to Rule 15c2 -12 promulgated by the Securities and Exchange
Commission (the "SEC") under the Securities Exchange Act of 1934 (17 C.F.R- § 240.15c2 -12),
relating to continuing disclosure (as in effect and interpreted from time to time, the "Rule "),
which will enhance the marketability of the Series 1998 Bonds, the City hereby makes the
following covenants and agreements for the benefit of the Owners (as hereinafter defined) from
time to time of the Outstanding Series 1998 Bonds. The City is the only "obligated person' in
respect of the Series 1998 Bonds within the meaning of the Rule for purposes of identifying the
entities in respect of which continuing disclosure must be made.
• If the City fails to comply with any provisions of this Section 8, any person
aggrieved thereby, including the Owners of any Outstanding Bonds, may take whatever action at
law or in equity may appear necessary or appropriate to enforce performance and observance of
any agreement or covenant contained in this Section 8, including an action for a writ of
mandamus or specific performance. Direct, indirect, consequential and punitive damages shall
not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding
anything to the contrary contained herein, in no event shall a default under this Section 8
constitute a default under the Series 1998 Bonds or under any other provision of this resolution.
As used in this Section 8, "Owner" or `Bondowner" means, in respect of a Bond,
the registered owner or owners thereof appearing in the bond register maintained by the Registrar
or any `Beneficial Owner" (as hereinafter defined) thereof, if such Beneficial Owner provides to
the Registrar evidence of such beneficial ownership in form and substance reasonably
satisfactory to the Registrar. As used herein, `Beneficial Owner" means, in respect of a Bond,
any person or entity which (i) has the power, directly or indirectly, to vote or consent with respect
to, or to dispose of ownership of, such Series 1998 Bond (including persons or entities holding
Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of
the Bond for federal income tax purposes.
• -27-
(b) Information To Be Disclosed The City will provide, in the manner set forth
in subsection (c) hereof, either directly or indirectly through an agent designated by the City, the
following information at the following times:
(1) on or before 365 days after the end of each fiscal year of the Citv,
commencing with the fiscal year ending December 31, 1998 the following financial information
and operating data in respect of the City (the "Disclosure Information "):
(A) the audited financial statements of the City for such fiscal ear,
prepared in accordance with generally accepted accounting principles
promulgated by the Financial Accounting Standards Board as modified in
accordance with the governmental accounting standards promulgated by the
Governmental Accounting Standards Board or as otherwise provided under
Minnesota law, as in effect from time to time, or, if and to the extent such
financial statements have not been prepared in accordance with such generally
accepted accounting principles for reasons beyond the reasonable control of the
City, noting the discrepancies therefrom and the effect thereof, and certified as to
accuracy and completeness in all material respects by the fiscal officer of the City;
and
(B) To the extent not included in the financial statements referred to in
paragraph (A) hereof, the information with respect to the City for such fiscal year
or for the period most recently available of the type set forth below, which •
information may be unaudited, but is to be certified as to accuracy and
completeness in all material respects by the fiscal officer of the City, to the best of
his or her knowledge, which certification may be based on the reliability of
information obtained from governmental or other third party sources:
Historical Revenues and Expenses
Notwithstanding the foregoing paragraph, if the audited financial statements are
not available by the date specified, the City shall provide on or before such date unaudited
financial statements in the format required for the audited financial statements as part of the
Disclosure Information and, within 10 days after the receipt thereof, the City shall provide the
audited financial statements.
Any or all of the Disclosure Information may be incorporated by reference, if it is
updated as required hereby, from other documents, including official statements, which have
been submitted to each of the repositories hereinafter referred to under subsection (b) or the SEC.
If the document incorporated by reference is a final official statement, it must be available from
the Municipal Securities Rulemaking Board. The City shall clearly identify in the Disclosure
Information each document so incorporated by reference.
_28_ 0
• If any part of the Disclosure Information can no longer be generated because the
operations of the City have materially changed or been discontinued, such Disclosure
Information need no longer be provided if the City includes in the Disclosure Information a
statement to such effect; provided, however, if such operations have been replaced by other City
operations in respect of which data is not included in the Disclosure Information and the City
determines that certain specified data regarding such replacement operations would be a Material
Fact (as defined in paragraph (2) of this subsection (b)), then, from and after such determination,
the Disclosure Information shall include such additional specified data regarding the replacement
operations.
If the Disclosure Information is changed or this Section 8 is amended as permitted
by this paragraph (1) or subsection (d), then the City shall include in the next Disclosure
Information to be delivered hereunder, to the extent necessary, an explanation of the reasons for
the amendment and the effect of any change in the type of financial information or operating data
provided.
(2) In a timely manner, notice of the occurrence of any of the following events
which is a Material Fact (as hereinafter defined):
(A) Principal and interest payment delinquencies;
(B) Non - payment related defaults;
(C) Unscheduled draws on debt service reserves reflecting financial
• difficulties;
(D) Unscheduled draws on credit enhancements reflecting financial
difficulties;
(E) Substitution of credit or liquidity providers, or their failure to
perform;
(F) Adverse tax opinions or events affecting the tax- exempt status of
the security;
(G) Modifications to rights of security holders;
(H) Bond calls;
(I) Defeasances;
(7) Release, substitution, or sale of property securing repayment of
the securities; and
(I) Rating changes.
As used berein, a "Material Fact" is a fact as to which a substantial likelihood
exists that a reasonably prudent investor would attach importance thereto in deciding to buy, hold
or sell a Bond or, if not disclosed, would significantly alter the total information otherwise
available to an investor from the Official Statement, information disclosed hereunder or
information generally available to the public. Notwithstanding the foregoing sentence, a
"Material Fact" is also an event that would be deemed "material" for purposes of the purchase,
• -29-
holding or sale of a Bond within the meaning of applicable federal securities laws, as interpreted •
at the time of discovery of the occurrence of the event.
(3) In a timely manner, notice of the occurrence of any of the following events or
conditions:
(A) the failure of the City to provide the Disclosure Information required
under paragraph (1) of this subsection (b) at the time specified thereunder;
(B) the amendment or supplementing of this Section 8 pursuant to
subsection (d), together with a copy of such amendment or supplement and any
explanation provided by the City under paragraph (2) of subsection (d);
(C) the termination of the obligations of the City under this Section 8
pursuant to subsection (d);
(D) any change in the accounting principles pursuant to which the financial
statements constituting a portion of the Disclosure Information are prepared; and
(E) any change in the fiscal year of the City.
(c) Manner of Disclosure The City agrees to make available the information
described in subsection (b) to the following entities by telecopy, overnight delivery, mail or other
means, as appropriate:
(1) the information described in paragraph (1) of subsection (b), to each then
nationally recognized municipal securities information repository under the Rule and to any state
information depository then designated or operated by the State of Minnesota as contemplated by
the Rule (the "State Depository"), if any;
(2) the information described in paragraphs (2) and (3) of subsection (b), to the
Municipal Securities Rulemaking Board and to the State Depository, if any; and
(3) the information described in subsection (b), to any rating agency then
maintaining a rating of the Series 1998 Bonds and, at the expense of such Series 1998
Bondowner, to any Series 1998 Bondowner who requests in writing such information, at the time
of transmission under paragraphs (1) or (2) of this subsection (c), as the case may be, or, if such
information is transmitted with a subsequent time of release, at the time such information is to be
released.
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. (d) Tetra; Amendments; Interpretation
(1) The covenants of the City in this Section 8 shall remain in effect so long as
any Series 1998 Bonds are Outstanding. Notwithstanding the preceding sentence, however, the
obligations of the City under this Section 8 shall terminate and be without further effect as of any
date on which the City delivers to the Registrar an opinion of Bond Counsel to the effect that,
because of legislative action or final judicial or administrative actions or proceedings, the failure
of the City to comply with the requirements of this Section 8 will not cause participating
underwriters in the primary offering of the Series 1998 Bonds to be in violation of the Rule or
other applicable requirements of the Securities Exchange Act of 1934, as amended, or any
statutes or laws successory thereto or amendatory thereof.
(2) This Section 8 (and the form and requirements of the Disclosure Information)
may be amended or supplemented by the City from time to time, without notice to (except as
provided in paragraph (3) of subsection (b)) or the consent of the Owners of any Series 1998
Bonds, by a resolution of this Council filed in the office of the recording officer of the City
accompanied by an opinion of Bond Counsel, who may rely on certificates of the City and others
and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment
or supplement (a) is made in connection with a change in circumstances that arises from a change
in law or regulation or a change in the identity, nature or status of the City or the type of
operations conducted by the City, or (b) is required by, or better complies with, the provisions of
paragraph (b)(5) of the Rule; (ii) this Section 8 as so amended or supplemented would have
• complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary
offering of the Series 1998 Bonds, giving effect to any change in circumstances applicable under
clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment
or supplement was in effect at the time of the primary offering; and (iii) such amendment or
supplement does not materially impair the interests of the Bondowners under the Rule.
If the Disclosure Information is so amended, the City agrees to provide,
contemporaneously with the effectiveness of such amendment, an explanation of the reasons for
the amendment and the effect, if any, of the change in the type of financial information or
operating data being provided hereunder.
(3) This Section 8 is entered into to comply with the continuing disclosure
provisions of the Rule and should be construed so as to satisfy the requirements of paragraph
(b)(5) of the Rule.
Section 9. Authorization of Payment of Certain Costs of Issuance of the Series
1998 Bonds The City Finance Director is hereby authorized and directed on the date of issuance
and delivery of the Series 1998 Bonds to pay from the proceeds of the sale of the Series 1998
Bonds, the fees and expenses of the following persons incurred in connection with the issuance
of the Series 1998 Bonds up to the maximum amount set forth opposite the name of such person
upon receipt by the City of a satisfactory statement therefor.
• -31-
Service Maximum
Payee Performed Amount
Ehlers & Associates, Inc.
Minneapolis, Minnesota Financial Consultant
The claims of the above persons up to the maximum amount set forth opposite the name of such
person is hereby approved and no further action of this Council shall be necessary in connection
with the payment of such fees and expenses of issuance of the Series 1998 Bonds.
Section 10. Miscellaneous Provisions
10.01. Severability If any section, paragraph or provision of this
resolution shall be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of such section, paragraph or provision shall not affect any of the re mainin g
provisions of this resolution
10.02. Covenant With Bondholders Each and all of the terms and provisions of
this Resolution shall be and constitute a covenant on the part of the District to and with each and
every Holder from time to time of the Outstanding Series 1998 Bonds and Additional Bonds
issued hereunder.
10.03. Amendments No change, amendment, modification or alteration shall be •
made in the covenants made with Holders of the Series 1998 Bonds and Additional Bonds
without the consent of the Holders of not less than sixty percent (60 %) in principal amount of
then such Outstanding Series 1998 Bonds and Additional Bonds except for changes,
amendments, modifications and alterations made (a) to cure any ambiguity or formal defect or
omission, or (b) any other change which would not materially prejudice the holders of such
Outstanding Bonds; provided, however, that nothing herein contained shall permit or be
construed as permitting (1) an extension of the maturity of the principal of or the interest on any
such Series 1998 Bonds and Additional Bonds, or (2) a reduction in the principal amount of any
such Series 1998 Bond and Additional Bonds or the rate of interest thereon, or (3) a privilege or
priority of any such Series 1998 Bond or Series 1998 Bonds or Additional Bonds over any other
Bond or Bonds except as otherwise provided herein, or (4) a reduction in the aggregate principal
amount of such Series 1998 Bonds and Additional Bonds required for consent to any change,
amendment, modification or alteration, or (5) permit the creation of any lien ranking prior to or
on a parity with the lien of such Series 1998 Bonds and Additional Bonds on the Gross Revenues
of the Municipal Hospital, except as hereinbefore expressly permitted, or (6) modify any of the
provisions of this paragraph without the consent of the Holders of one hundred percent (100 %) of
the principal amount of Series 1998 and Additional Bonds Outstanding, or, in the case of any
modifications described in clauses (1) through (5) the Holders of only those Outstanding Bonds
adversely affected by the modifications.
-32- •
10.04. Headings Headings in this Resolution are included for convenience of
reference only and are not a part hereof, and shall not limit or define the meaning of any
provision hereof.
10.05. Applicable Law This Resolution shall be governed by and interpreted in
accordance with the laws of the State of Minnesota.
Mayor
Attest:
City Administrator
The motion for the adoption of the foregoing resolution was duly seconded by
Member
0 favor thereof:
and upon vote being taken thereon, the following Members voted in
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
-33-
Bond Index
BID TABULATION
$4,350,000 Taxable Medical Facilities Gross Revenue Bonds, Series 1998
City of Hutchinson, Minnesota
SALE: September 22, 1998
RATING Non -Rated
BBI: 4.97%
NET TRUE
NAME OF BIDDER RATE YEAR PRICE INTEREST INTEREST
COST RATE
PIPER JAFFRAY INC.
Minneapolis, Minnesota
BERNARD] SECURITIES, INC.
Chicago, Illinois
MILLER, JOHNSON, KUEHN, INC.
Minneapolis, Minnesota
'ILLER & SCHROEDER FINANCIAL, INC.
Minneapolis, Minnesota
DOUGHERTY SUMMIT SECURITIES LLC
Minneapolis, Minnesota
R.J. STEICHEN & CO.
Minneapolis, Minnesota
CRONIN & COMPANY, INC.
Minneapolis, Minnesota
NIKE SECURITIES L.P.
Lisle, Illinois
AWARD PIPER JAFFRAY INC.
6.100/6
2001 -2007
$4,265,175.00 $2,884,497.19 6.7563%
6.20%
2008
6.50%
2009 -2011
Term*
6.75 %
2012 -2014
Term"
6.00%
2001
$4,265,175.00 $3,057,571.93 7.1566%
6.10%
2002
6.20%
2003
6.30%
2004
6.40%
2005
6.50%
2006
6.60%
2007
6.70%
2006
7.00%
2009 -2011
Term
7.125%
2012 -2014
Term
6.50% 2001 -2006 Term $4,265,969.50 $3,088,665.66 7.2329%
6.875% 2007 -2011 Term
7.25% 2012 -2014 Term
*$1,065,000 Term Bond due 2011 with mandatory redemption in 2009 -2010.
*$1,315,000 Term Bond due 2014 with mandatory redemption in 2012 -2013.
E H L E R S FADERS IN PUBLIC FINANCE
3060 Centre Pointe Drive, Roseville, 55115
& A s S o C I A T E S I N C 657.697.8500 tax x 6 651.697.8557.8555
www.ehlers- inc:com
Final
City of Hutchinson, MN
Taxable Medical Facilities Gross Revenue Bonds of 1998
Rate
Principal
fl&
10/16/98
87,168
87,168
00/01/99
80,833
139,233.75
02/01/00
107,546.56
31,687
00/01/00
243,855
285,000
02/01/01
190,000
6.1(
06/01/01
139,234
83,105
02/01/02
205,000
6.1t
08/01/02
329,233.75
02/01103
220,000
6.1(
08101/03
(145,339)
133,438.75
02/01/04
235,OOD
6.1(
08/01/04
212,156
402,000
02/01/05
250,000
6.1(
08/01/05
338,439
223,718
02/01/06
270,000
6.1(
06/01/06
127,186.25
02/01/07
290,000
6.1(
06/01/07
200,809
127,18625
02/01/08
310,000
6.2(
08/01/08
571,191
402,000
02/01/09
330,000
6.5(
08/01/09
120,476
69,130
02/01/10
355,000
6.5(
08/01/10
355,47625
02/01/11
380,000
6.5(
08/01/11
(182,606)
113,308.75
02/01/12
410,000
6.7,'
OB/01/12
177,239
402,000
02/01/13
440,000
6.7!
08/01/13
363,309
233,930
02/01/14
465,000
67.
Oa/01/14
105,683.75
$4,350,000
$4,350,000
Net New 1998 Total
Total Capitalized Semi - Annual Refunding Semi- Annual Lease Semi- Annual Fiscal
P$t Interest Payments 1650 Payments Payment Balance Uff
220,453.44
220,453.44
220,453.44
0
87,168
87,168
168,000
80,833
139,233.75
139,233.75
107,546.56
31,687
212,168
243,855
285,000
41,145
139,233.75
139,233.75
6.50349%
139,234
83,105
222,339
402,000
179,661
139,233.75
329,233.75
329,234
218,105
547,339
402,000
(145,339)
133,438.75
133,438.75
133,439
78,718
212,156
402,000
189,844
133,438.75
338,438.75
338,439
223,718
562,156
402,000
(160,156)
127,186.25
127,186.25
127,186
74,005
201,191
402,000
200,809
127,18625
347,186.25
347,186
224,005
571,191
402,000
(169,191)
120,476.25
120,476.25
120,476
69,130
189.606
402,000
212,394
120,476.25
355,47625
355,476
229,130
584,606
402,000
(182,606)
113,308.75
113,308.75
113,309
63,930
177,239
402,000
224,761
113,308.75
363,308.75
363,309
233,930
597,239
402,000
(195,239)
105,683.75
105,683.75
105,684
58,405
164,089
402,000
237,911
105,683.75
375,683.75
375,684
238,405
614,089
402,000
(212,089)
97,448.75
97,448.75
97,449
52,555
150,004
402,000
251,996
97,448.75
387,448.75
387,449
242,555
630,004
402,000
(228,004)
88,603.75
88,603.75
88,604
46,333
134,936
402,000
267,064
88,603.75
398,603,75
398,604
251,333
649,936
402,000
[247,936)
78,993.75
78,993.75
78,994
39,568
118,561
402,000
283,439
78,993.75
408,993.75
408,994
254,568
663,561
402,000
(261,561)
68,268.75
68,268.75
68,269
32,419
100,688
402,000
301,313
68,268.75
423,268.75
423,269
257,419
680;688
402,000
(278,688)
56,731.25
56,731.25
56,731
24,938
81,669
402,000
320,331
56,731.25
436,731.25
436,731
269,938
706,669
402,000
(304,669)
44,381.25
44,381.25
44,381
16,791
61,173
402,000
340,826
44,381.25
454,381.25
454,381
271,791
726,173
402,000
(324,173)
30,54375
30543.75
30,544
6,313
38,856
402,000
363,144
30,543.75
470,543.75
470,544
258,313
728,856
402,000
(326,856)
15,693.75
15,693.75
15,694
15,694
402,000
386,306
15.693.75
460,693.75
480,694
480,694
402,000
(78,694)
0.00
0.00
0
0
268,000
268,000
2,799,672.19
7,149,672.19
328,000.0
6,821,672,19
4 ,120,750.00
10,942,422.19
11,977,000.00
84,825.00 DIsmu - n owl
2,884,497.19 Total Interest Cost
3.182,598.65 Projected Total Interest Cost
$298,101.46 Savings
Notes
Monthly Lease Payment: $67,000
Assumes New Lease Payments start on November 1, 1999 and are collected monthly until May 1, 2014.
Assumes all payments due on February 1, 1999 for the 1990 Issue and 1998 Refunding Issue are made from funds on hand and under current lease arrangement.
Dated:
10/16/98
Bond Years:
43,048.75
Interest Start:
09101/99
Average Life:
9.89626
Final
Protected
Discount:
84,825.00
Average Coupon:
6.50349%
7.19597%
Net Interest Cast:
6JOD54%
7.39301%
True Interest Cost:
6.75636%
7.45870%
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
Prepared by Ehlers and Associates 09/22/98
r 1
U
C
Bids were recently received for the purchase of a Single Axle Dump Truck Cab /Chassis.
The new truck will be equipped with a wing, an underbody blade, and a snowplow; its improved
capabilities over the 1981 GMC Dump Truck will eliminate the need for the motor grader.
This truck is a replacement for a 1981 GMC Dump Truck. It is fully expected that the new truck
will not be available until March 1999. Therefore, the purchase will be a 1999 budget item. Plans
for this completed transaction include selling the 1981 GMC Dump Truck and a 1973 Austin-
Western Motor Grader.
Our goal is to present the best proposal to the City Council. This may not mean that the least
expensive proposal is presented. There are several factors that must be considered. It is more
important to purchase quality equipment that fits the City's needs and expectations than to
purchase the least expensive equipment for purely monetary reasons.
There were four proposals presented for the Single Axle Truck, Cab /Chassis:
1. Boyer Ford Trucks
$66,752.00 + 2,000.00 = $68,752.00 (Engine upgrade to specs)
2. Lakeland Ford Trucks
$68,897.00
3. Mankato Mack
$70,504.00
4. River Valley Truck Centers
$70,773.92
The apparent low bid was from Boyer Ford /Sterling Truck, however, after Central Garage
employees and operators reviewed the specifications and proposals presented by the various
vendors, the following recommendations were formed:
Truck:
Mankato Mack
$70,504.00
Second Rdo* recommendation:
Truck: Boyer Ford Trucks $66,752.00
Change order: Caterpillar C -12 engine vs. C -10 spec. 2,000.00
Total purchase price $68,752.00
Truck:
Lakeland Ford Trucks
$68,897.00
Truck:
River Valley Truck Centers
$70,773.92
' ,
• The Mack truck is recommended because of:
1. There is a total of $1,752 between the Mack and the low bid from Boyer Ford /Sterling
2. Delivery date of less than 6 months (will begin building in Feb. 1999) versus at least one year
and as many as 540 days delivery outlined in other proposals.
3. Greater warranty package on major power train components (five years versus three years).
4. Warranty service facilities in Lester Prairie, MN versus Minneapolis /St. Paul.
5. Inclusion of a heated windshield (approximate value = $700) (Not available on other models).
6. Inclusion of a complete trailer towing package (approximate value = $700).
7. Inclusion of an adjustable steering column (approximate value = $300).
8. Aluminum fuel tanks and battery box covers (approximate value = $300).
Approximate value of items included in the Mack bid = $2,000
Items that cannot easily be given an approximate value:
1. Delivery date
2. Warranty package
3. Location of warranty service facilities
•
The action for consideration this evening is to authorize the purchase of:
a) Mack Truck, as proposed, from Mankato Mack for $70,504, as bid, and other taxes and fees
required by law.
b) Defer consideration of the snow removal equipment bids until next City Council meeting.
0
re
0
Hutchinson Citv Center
111 fl s Slue[ SE
Halclaiasoo. MN 55350.2522
320. 587- 5151/Fm 320-2344240
M E M O R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Development Agreement for County Fair Marketplace
DATE: September 17, 1998
Attached is the latest draft of the Development Agreement with Ryan Companies
regarding County Fair Marketplace. The development is currently proposed to
include Target, Cub Foods, Office Max, 2 other larger retailers, 2 restaurants, and 2
smaller retail buildings. Ground breaking is proposed to occur late this month or early
next month. Target is proposed to open in October of 1999. Cub Foods may open
• earlier.
Some minor revisions may occur as agreements are completed with Mn/DOT over
the next week, however it is expected that the significant items in the agreement will
not change.
We recommend approving the attached Development Agreement, understanding
that minor revisions may be made after consultation with the City Attorney
cc: Mark Hensen, Acting Building Official
Marc Sebora, City Attorney
file: County Fair Marketplace
- Prnmd = r ycled paW -
DEVELOPMENT AGREEMENT
County Fair Marketplace
CITY OF HUTCHINSON, MINNESOTA
THIS AGREEMENT, made and entered into the day and year
set forth hereinafter, by Ryan Companies US, Inc., Fee Owner, and Delmer
R. Sturges (aka Delmar Sturges) and Doris Sturges, husband and wife, Fee
Owner, hereinafter called the "Developer "; and the City of Hutchinson, a
Municipal Corporation in the County of McLeod, State of Minnesota,
hereinafter called the "City';
WITNESSETH:
WHEREAS, the Developer is the owner and developer of
property situated in the County of McLeod, State of Minnesota, which has
been surveyed and platted as County Fair Marketplace, and;
WHEREAS, City Ordinance No. 464 and 466 requires the Developer to make certain improvements in the
subdivision;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
1. It is understood and agreed that the Developer shall be responsible for all work associated with site
preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded
to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities. The ponding
area shall be constructed to within 02 feet of approved grades. All soils shall be compacted to a minimum
of 90% Standard Proctor Density. All work shall conform with the approved Site Grading Plan.
2. Developer shall complete all work noted in Paragraph No. 1, and provide a written verification from a
professional engineer or surveyor, prior to installation of utilities and/or issuance of building permits.
Any costs associated with these requirements shall be the sole responsibility of the Developer, and are
not financed through the City
3. It is agreed and understood that natural gas or electric distribution mains and services will not be
scheduled for installation until all provisions of paragraphs 1 and 2 of this section have been met. Staging
of this work has been discussed, and will be allowed pending written approval from Hutchinson Utilities
and Hutchinson Telephone.
4. The Developer shall provide all turf establishment and erosion control necessary to protect the utilities
and street improvements beyond the boulevard areas. The Developer shall also provide all erosion control
during site grading work, prior to infrastructure construction, necessary to meet local and state
requirements. The entire site shall be planted with perennial rye grass or other erosion control plantings
following completion of site grading.
•
5. It is understood and agreed that it shall be the Developer's responsibility to provide survey control points •
for all infrastructure and site construction.
C u* F* A*k@0bc&PV& t ���
6. It is agreed and understood that the Developer shall be responsible for assuring that building
construction is completed in conformance with the preliminary plat and grading plan. It is essential
• that the vertical and horizontal locations of the structures be verified to avoid conflict with
infrastructure and potential drainage damage. Any costs associated with correcting these conflicts
shall be the sole responsibility of the Developer.
The Developer agrees to have the City of Hutchinson install the following improvements:
a. Denver Avenue sanitary sewer and watermain and appurtenances
Project was completed in summer of 1998 (Letting No. 7/1roject No. 98 -13)
b. Denver Avenue street improvements, including storm sewer improvements in coordination with
private storm sewer improvements within the plat, and appurtenances.
Project proposed to be completed by July 1, 1999. Cost to be divided equally between adjacent
properties (half to Developer, half to adjacent Wal -Mart site). Project Hearings will be held
prior to award of project.
c. State Highway 15 widening improvements on the adjacent, west side of the highway, including
common borrow, grading, gravel base, concrete curb and gutter and islands, landscaping, bituminous
paving, storm sewer, and appurtenances. Plans must be approved by Developer and Minnesota
Department of Transportation prior to construction.
Project proposed to be completed by September 1, 1999. Schedule depends on receiving
• required approvals from the Minnesota Department of Transportation. All costs for this work
shall be the responsibility of the Developer, outside of potential credits as noted in Paragraph
No. 4 below.
d. Traffic signals on State Highway 15 at Denver Avenue South and/or Edmonton Avenue South
Project proposed to be completed by September 1, 1999. Schedule depends on receiving
required approvals from the Minnesota Department of Transportation. Costs for this work are
proposed to be assessed to adjacent properties based on traffic generation, as measured by the
City.
e. 10' wide bituminous trail along State Highway 15
Project proposed to be completed in conjunction with trail construction to the north. All costs
for trail adjacent to plat shall be assessed to the Developer.
2. It is understood and agreed that the City under one or more contracts will install the improvements in
Paragraph No. 1.
3. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall include
contracted costs, city administration and engineering costs and capitalized interest cost.
4. It is understood and agreed that the Developer will complete the lateral watermain improvements
along the west side of Highway 15, and within Edmonton Street South. The City agrees to credit the
Developer for oversizing of watermain along Highway 15, and for half of the cost of 10" diameter
• watermain along both Highway 15 and 613 lineal feet of Edmonton Street South. These credits shall
be included with the improvements noted in Paragraph l.c. above or the Trunk Watermain assessment
Canty Fai Aferl 6060&Pepe 2
noted in Paragraph No. 5 below, at the discretion of the City of Hutchinson and the Developer.
5. It is understood and agreed that Trunk Sanitary Sewer and Watermain Fees will be charged based on
rates in -place at the time of payment of the building permit. Rates for 1998 are:
Sanitary Sewer: 24.12 acres @ $1,600 /acre = $38.592.00
Watermain: 24.12 acres @ $1,100 /acre = $26,532.00
6. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 and Trunk
assessments in Paragraph No. 5 shall be assessed on a percentage basis to the properties within the
subdivision. Based on the lot size, the assessments shall be distributed on the following percentages:
Lot IA
8.61 acres
35.7%
Lot IT
1.80 acres
7.5%
Lot 2A
2.35 acres
9.8%
Lot 2T
1.77 acres
7.3%
Lot 3
6.33 acres
26.3%
Lot 4
0.99 acres
4.1%
Lot 5
0.53 acres
2.2%
Lot 6
0.80 acres
3.2%
TOTAL 24.12 acres 100.0%
7. It is understood and agreed that the Trunk Storm Sewer Access Charge of $1,740 /gross acre
($50,738.40) will be waived if the Developer provides, as noted in the approved Site Improvement
Plans, all storm sewer service for urban improvements along the west side of Highway 15 South
adjacent to the Development.
8. It is understood and agreed that any agreements regarding the method and procedure for assessments •
from municipal improvements shall, at the sole option of the City, cease to be effective thirty -six months
following approval of the Subdivision Agreement by the City. The City may exercise the option granted
herein by giving written notice at any time, either before or after the expiration of the thirty six month
period, of the City's intention to nullify the method and procedure for spreading assessments under the
terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the
notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable
laws. The written notice called for by this paragraph shall be given to the fee owner of the property as
disclosed by the records of the McLeod County Recorder or Registrar of Titles.
It is understood and agreed, that a Parks and Playground Contribution will be made to the City. Current
City policy calls for a 1998 -year rate of $405 /gross acreas. This would relate to a fee of $11,809.80 (29.16
acres).
2. It is understood and agreed that the Developer shall be subject to an electricity fee surcharge as a
municipal electric service access charge, as noted by agreements with McLeod Cooperative Power
Association (Coop). These fees shall be collected as outlined in the agreement between the Coop and the
Hutchinson Utilities Commission.
It is understood and agreed that the Developer shall, prior to installation of utilities, pay connection fees is
for FJeotrie and Gas Service to Hutchinson Utilities for all units to be served in the final plat. These costs
Cady F*Ms*&06C&ft e3
are Electric Service, and for
Gas Service or as in affect with Hutchinson Utilities at the time of development. These fees include the
• standard connection to each structural unit, and include required meters.
IV. GENERAL.
1. It is understood and agreed that the City of Hutchinson shall work with the Minnesota Department of
Transportation to develop plans for serving this site. These improvements are proposed to include street
improvements and signal lights at Denver Avenue South and Edmonton Avenue South, watermain
improvements within Highway 15 right -of -way, and Highway 15 street improvements related to widening
for turn lanes and access control, and construction of trails. The Developer and the City of Hutchinson
have prioritized the signal light at Edmonton Avenue South over the Denver Avenue signal due to
regional significance. It is also noted that right -in only access is recommended by the City and the
Developer at a point approximately midway between Denver and Edmonton Avenues.
2. It is understood and agreed that all local, state and federal permits required to be obtained for the
development shall be the responsibility of the Developer.
3. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of
the parties.
4. It is understood and agreed that the City shall record this agreement at the McLeod County Recorder's
Office or McLeod County Registrar of Titles Office, and that no Building Permits will be issued until said
Agreement is recorded and a certified copy of this agreement is provided to the City. The Developer shall
• pay all costs associated with said recording.
V. SIGNATIDRFS
• FEE OWNER:
Delmer R. Sturges (aka Delmar R. Sturges)
Doris Sturges
STATE OF MINNESOTA
COUNTY OF
•
The foregoing instrument was acknowledged before me this
day of . 19— by
Delmer IL Sturges (aka Delmar R Sturges) and Doris Sturges,
husband and wife, Fee Owners.
Notary Public, County, Minnesota
My Commission Expires
Cowry Few MaksWJsMPege I
• FEE OWNER:
l J
William J. McHale, Vice President
Ryan Companies US, Inc.
STATE OF MINNESOTA
COUNTY OF
APPROVED BY THE HUTCHINSON CITY COUNCIL THE _ DAY OF
The foregoing instrument was acitne 1ged before me this
day of 19� by
William J. McHale, Vice President Ryan Companies US,
Inc. -ee Owner.
Notary Public, County, Minnesota
My Commission Expires
19�
• CITY OF HUTCHINSON:
MARLIN TORGERSON, MAYOR
GARY D. PLOTZ, CITY ADMINISTRATOR
STATE OF MINNESOTA
COUNTY OF
THIS INSTRUMENT WAS DRAFTED BY:
John P. Rodeberg
Director of Engineering
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350 -2522
612- 234 -4209
The foregoing instrument was acknowledged before me this •
day of . 19_ by
MarlinTorgerson, Mayor and Gary D. Plotz, City
Administrator of the City of Hutchinson.
Notary Public, County, Minnesota
My Commission Expires
U
Cooly Fak Ysrb0i &ftF5
r
•
Hutchinson City_ Center
111 Haan Streit SE
Hutchkn+ MN SSMO.2522
320.597 - 5151/1? z 320.234 -4240
NI L 1 7 1 iJ R A N L U NI
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Resolution Approving Plans & Specifications and Ordering
Advertisement For Bids
Purchase, Removal & Relocation of Structures from 100 -Year Floodplain
(Phase 2) (Simonson Lumher/Fahey Building)
. Letting No. 11/Project No. 98 -20
DATE: September 17, 1998
The following plans and specifications are completed. The project work is proposed
to begin 10 working days after award (October 13' and completed by November
20' A copy of the documents will be available for viewing in my office, and the
night of the Council meeting.
cc: Mark Hensm Acting Building Official
• file: 981LII
PrIaw M rcxled Pam -
6r-11
PUBLICATION NO.
ADVERTISEMENT FOR BIDS
LETTING NO. 11
PROJECT NO. 98-20
TO WHOM IT MAY CONCERN:
Hutchinson, Minnesota
Dated: June 22, 1998
The City Council of the City of Hutchinson, Minnesota, will receive bids at the Office c ?he
City Administrator until 1:30 pm on Thursday, October 8th, 1998, and said bids wii -is
opened at 2.00 pm in the Council Chambers of the Hutchinson City Center at 111 Hassan I :reet
SE, Hutchinson, Minnesota, for the Purchase, Removal And Relocation Of Structures From
The 100 Year Flood Plain (Phase 2), all in strict accordance with the Plans and Specifications on
file in the. Office of the Director of Engineering. This project includes asbestos
removal/abatement-
The approximate major quantities of work involved include purchase, removal and
relocation of the following structures:
1) 295 1 st Avenue NE - Simonson Lumber
2) 218 Main Street North - Fahey Building
A walk- through will be held at 10 am on Thursday, October 1st, 1998. Please notify Building
Department at 320 - 234 -4216 of your intent to walk- through. If you can not be present at that time
and would like to walk -through the buildings, contact the Building department to see if a time can
be arranged.
All bids shall be made on the Proposal Forms of the City and shall be accompanied by a
cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson,
Minnesota, for not less than ten percent (10 %) of the amount bid. All checks or bid bonds will be
held for thirty (30) days or until a contract is signed. Subsequent to that time, all non - forfeited
checks or bid bonds will be returned to the bidders. A bid bond, or a bid deposit in the amount of
10 %, will be required from the Contractor awarded the bid.
All bids shall also be accompanied by the required Insurance Certificates as noted in the
specifications, and Certificate of Compliance with the Minnesota Workers Compensation Law.
Bids shall be directed to the Director of Engineering, securely sealed and endorsed upon the
outside wrapper "LETTING NO. 11 [PROJECT NO. 98 -20 ". The City Council reserves the right
to reject all bids and to waive any informalities and irregularities.
Specifications and Proposal Forms are on file and are available from the Office of the
Director of Engineering, 111 Hassan Street SE, Hutchinson, MN 55350, and will be furnished on
request to any prospective bidder upon payment of $53.25 per set (NON - REFUNDABLE). The
successful bidder will be furnished free of charge, additional adequate number of specifications.
Gary D. Plotz, City Administrator
PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, SEPTEMBER 24TH, 1998 AND IN •
THE CONSTRUCTION BULLETIN ON FRIDAY, SEPTEMBER 25TH, 1998.
RESOLUTION NO. 11084
• RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 11
PROJECT NO. 98 -20
WHEREAS, the Director of Engineering has prepared plans and specifications for the the
Purchase, Removal And Relocation Of Structures From The 100 Year Flood Plain (Phase 2) as
follows:
1) 295 1st Avenlue NE — Simonson Lumber
2) 218 Main street North — Fahey Building
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper,
an advertisement for bids upon the making of such improvements under such approved plans
and specifications. The advertisement shall be published for ten days, shall specify the work to
be done, shall state that bids will be publicly opened at 2:00pm on Thurdsay, October 8th,
1998, in the Council Chambers of the Hutchinson City Center by the City Administrator and/or
Director of Engineering, will then be tabulated, and will be considered by the Council on
October 13th, 1998, in the Council Chambers of the Hutchinson City Center, Hutchinson,
Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be
given an opportunity to address the Council on the issue of responsibility. No bids will be
considered unless sealed and filed with the Director of Engineering and accompanied by cash
deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5
percent of the amount of such bid.
Adopted by the Hutchinson City Council this 22nd day of September, 1998.
Mayor
City Administrator
C ,
J
f -H-
•
n
U
ro
Hutchinson City Center
111 Re Sheet SE
Halchloson, MN 55356 -7522
320- 4 37.5151/Fu 320. 230.4240
-N1 E N1 0 -Z A N D U 1
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Discussion of the Extension of Century Avenue, and Reconstruction of
Dale Street and South Grade Road
DATE: September 17, 1998
The above referenced project is being proposed for 1999 construction. Attached is a
preliminary report regarding the estimated costs of the project. We originally
proposed to begin work this fall, but are now proposing work to commence in the
spring.
At this time, we are looking for initial review and comments. Please let me know if
you have any questions or comments.
Pn bd .,.,7c44 Pm -
8`'z.
R
1 , 1
u
Hutchinson City Center
111 Hessen Street SE
Hutchiumm INN 55350.2522
320.587- 5151/Fa: 320.7344240
M E M 0 R A D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: HA HC Parking Lot Improvements (Letting No. 9/Project No. 98 -18)
Resolution Accepting Bid
Resolution Declaring Cost to be Assessed, and Ordering Preparation of
Proposed Assessment
Resolution Adopting Assessment
DATE: September 17, 1998
The bid opening for the above referenced project will be held the morning of the
Council Meeting. We will review the bids prior to the Council Meeting and have the
Resolutions and recommendations presented at the Council Meeting.
cc: Phil Graves, HAHC
file: 98/L9
0
�— J
Primed on reryded paper -
RESOLUTION NO. It U gs
. RESOLUTION REJECTING BID
LETTING NO.9IPROJECT NO. 98-18
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the
improvement of Hutchinson Area Health Center (Hospital/Medical Center Site) by reconstruction of parking lot
by construction of storm sewer, grading, gravel base, concrete curb and gutter, bituminous base and surfacing
and appurtenances, and bids were received, opened and tabulated according to law, and the folbwing bids were
received complying with the advertisement
Bidder Amount Bid
Wm Mueller & Sons, Inc of Hamburg MN $499,750.00
Duininck Bros, Inc of Prinsburg MN - $547,939.00
and whereas, all bids received exceeded the estimated cost and it has been determined thatsaid improvement
is not feasible at this time;
And whereas, all bids shall be rejected and said improvement is proposed to be rebid.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. All bids are hereby rejected and said improvement shall be rebid next spring.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the
• deposits made with their bids.
Adopted by the Hutchinson City Council this 22nd day of September, 1998.
Mayor
City Administrator
4 0
I DIP
IX
,OPEN -HOLD COUNCIL REPORT
22- SEP- 1998page 1
--------------
1980
-----------
TIDS
------ -------------
ELKS LODGE #2427
---- ------- — — --------------------------------------
PAYMENT
$10,000.00
JOHNSON, LEONARD G.
OCTOBER PAYMENT
$812.76
<*'
$10,812.76*
1988
IMPROV. BDS
FIRSTAR BANK OF MINNESOTA
PAYING AGENT FEES
$216.00
' *'
$216.00*
1997
IMPR. CONST
WATER STREET ELECTRIC
97/20 FINAL PAYMENT
$5,233.80
' *'
$5,233.80*
1998
IMPR. CONST
HUTCHINSON UTILITIES
STREET LIGHTS
$3,940.83
JUUL CONTRACTING CO
MATERIALS, CONCRETE, BLACKTOP
<*'
$ $3,110.00
7,050.83*
CENTRAL
GARAGE
BIG BEAR
HDWE
$20.30
BRANDON TIRE CO
SERVICE CALL, LABOR, TUBE
$887.58
CITY OF HUTCHINSON
SEPT MED
$432.09
FORBES AUTO
PARTS
$10.60
FORTIS BENEFITS
SEPT LTD
$20.78
MN MUTUAL LIFE
SEPT LIFE
$7.35
*'
$1,378.70*
It) :Ad;:AUAman I. ol
J
AAGARD WEST
AALDERKS, LARRY
ARNDT, BILL
ASSOCIATES, THE
BECK, VIRGINIA
BENNETT OFFICE SUP.
BERKLEY RISK SERVICES
BERNICK & LIFSON
BLACK, JOANN
BROWNS GREENHOUSE
BRUNNER, DOLORES
BURICH, HARRIET
BUSINESSWARE SOLUTIONS
CAMERA SHOP
CARNEYS
CASH DRAWER #3
CASH WISE
CDI OFFICE PRODUCTS LTD
CENTRAL GARAGE
CENTRAL LANDSCAPE SUPPLY
CITY OF HUTCHINSON
CITY OF HUTCHINSON- GENERAL FUN
COAST TO COAST
COURTLAND INDUSTRIES
CROSS, KARLA
DAGGETT, DORIS
DAHL, GWEN
DEPT NATURAL RESOURCES
DISPLAY SALES
DOMINO'S PIZZA
ERLANDSON, DAVID
FAMILY REXALL DRUG
FORTIS BENEFITS
GRAINGER
HAGEN, RUTH
HANSEN GRAVEL
HEALTH SERVICES OF NORTH AMERI
HENNING, GERALD
HENSEN, MARK
HERTZ FURNITURE SYSTEMS CORD
HILLYARD FLOOR CARE / HUTCHINSON
HOESCHENS, DUANE
HOUSKE- JACKLITCH, ANN
HRA
HUTCH FIRE 8 SAFETY
HUTCHINSON AREA HEALTH CARE
HUTCHINSON TEL CO
HUTCHINSON UTILITIES
IND IANHE D SPECIALTY CO
SEPT PAPER RECYCLING
REFUND - ENERGY TREE APPLIC
ELECTION HOURS WORKED
PROJECTION EQUIPMENT
ELECTION HOURS WORKED
TONER
PROFESS CONSULT -SEPT
PROFESS SERV THRU 8/14/98
ELECTION HOURS WORKED
SAUCERS, CLAY POTS
ELECTION HOURS WORKED
ELECTION HOURS WORKED
BACK -UP TAPES
DEVELOP & PRINT
WOODEN HEARTS
ADDITIONAL CASH FOR DRAWERS
PORK CHOPS
INKJET CARTRIDGE
SEPT RENT
TREES /SHRUBS
WEST RVR CAMP FEES
ASPHALT, PAINT
PLANT FOOD
STONE, PAVER, PALLET DEPOSIT
ELECTION HOURS WORKED
ELECTION HOURS WORKED
REFUND -ADULT GERMAN CANCELLED
DNR FEES TO STATE
BULBS, WIRE
PIZZA & TWISTY
PAINTING POLICE STATION
PHOTOS
SEPT LTD
GRILLE
ELECTION HOURS WORKED
YARDS QUARTZITE
TESTINGS
REFUND - ENERGY TREE APPLIC
REIMB- MEALS, MILEAGE
DIRECTORY, INSERT PANEL
PAD RETAINER
EMS /RESCUE TRAINING
REIMB- MEALS, MILEAGE
HRA REFUND -P KACZMAREK
EXTING RECHARGE
VACCINATION
SEPT SERVICE
COVERS FOR ST LIGHT POLES
SELF - INKING STAMP
$1,528
$15
54
$2,684
87
16
$800
$72
87
34
79
92
28
1 45
$13
$200
$513
$30
$13,671
$2,364
$32,260
$174
$13
$843
$87
84
30
$582
$746
$60
$ $57
$1,601
$115
$484
$56
15
$52
$1,039
$315
$1,340
58
25
18
160
$1,087
$ 11, $17
`J
OPEN -HOLD COUNCIL REPORT
22- SEP- 1998page 2,
----------------------------------------------------------------------------------------------------
GENERAL FUND JASZCAK, DENISE
REFUND- CANCEL SKATE LESSONS
$38.00
JENSEN, ROXANNE
ELECTION HOURS WORKED
$87.55
JERABEK MACHINE SERV
ANGLEIRON
$34.23
JUUL CONTRACTING CO
BACKHOE, HYDRANT, ROCK
,5615.00
KIESER, SUE
EMS /RESCUE TRAINING
$550.00
KLAWITTER, DOROTHY
REFUND - ENERGY TREE APPLIC
$15.00
KNIGGE, DARLEEN
ELECTION HOURS WORKED
KOEHLER, ANNETTE
ELECTION HOURS WORKED
$ $87.55
87.55
L & P SUPPLY CO
CHAIN
$373.90
LADD, LARRY
ELECTION HOURS WORKED
$87.55
LARSON, ETHEL
ELECTION HOURS WORKED
$87.55
LEAGUE OF MN CITIES
QTR 4 WORK COMP
$28,745.52
LOGIS
JUNE SERVICE
$6,696.00
MARQUARDT, DIANNE
ELECTION HOURS WORKED
$95.28
MATHWIG, JASON
REIMB- FOOTWEAR
MCLAIN, DEETTA
ELECTION HOURS WORKED
$ $50.00
92.70
MCLEOD COOP POWER
AUGUST ELECTRIC
$418.25
MCLEOD COUNTY'TREASURER
HUTCH PARCEL LISTING
$1,584.62
MEMINDEX
CALEND
$141.39
MERCK, DR. MICHAEL & KRISTI
REFUND - CANCEL SWIMMING LESSONS
$66.00
METRO ATHLETIC SUPPLY
FOOTBALL HELMETS
$766.93
METRO SALES
TONER
$115.09
MID -MN HOT MIX INC
BITUMINOUS
$7,877.45
MIDWEST WIRELESS COMM.
SEPT SERVICE
$967.64
MILLER, SEDONA
ELECTION HOURS WORKED
$84.98
MN CITY /COUNTY MANAGEMENT ASSC
MEMBERSHIP DUES
$73.00
MN MUTUAL LIFE
SEPT LIFE- COBRA -BENTZ
$545.16
MN REC & PARK ASSC
SANCTIONING FEES
$66.00
MN SPORTS FEDERATION
SANCTIONING FEES
MN U C FUND
QTR 2 CHARGES & INTEREST
$ $76.00
94.02
MODERN MAZDA
TOW VEHICLE
$17.04
MOGARD, STEVE
REIMB - TELEPHONE RECORDING EQUI
$36.17
NORTHSTAR CHAPTER
MEMBERSHIP RENEWAL
$25.00
OGLESBY, KIMBERLY
REFUND -STAIN GLASS CANCELLED
$20.00
OLSEN CHAIN & CABLE CO.
TRUBLUE ROPE
$92.02
OLSON, MARGARET
REFUND- DEFENSIVE DRIVING
$90.98
PARTIES PLUS
ROLL TABLE CLOTHS
$20.77
PETERSON BUS SERVICE
MOTOR COACHES
$934.55
PHILLIPS, PAUL
EMS /RESCUE TRAINING
$300.00
PIONEERLAND LIBRARY SYSTEM
QTR 4 PAYMENT
$20,108.75
PLAISTED COMPANIES
H.S. FOOTBALL FIELD
$834.56
PLBG & HTG BY CRAIG
LABOR, LEVER - REPAIR TOILET
$57.50
PLIHAL, KEN
REFUND -STAIN GLASS CANCELLED
$20.00
PLOTZ, GARY D.
REIMB -BRK RM SUPPLIES, INK
$142.41
PROCHNOW, EVELYN
ELECTION HOURS WORKED
$84.98
PROGRESSIVE BUSINESS PUBLICATI
RENEWAL
$230.00
QUADE ELECTRIC
F20 DAYLIGHT
$45.05
REECE, JASON
EMS /RESCUE TRAINING
$300.00
RICKEMAN, DONNA
REFUND -SWIM CLASS FULL
,$16.00
RUNKE, JOLEEN,
REIMB -MEALS
$36.77
RUTZ PLBG & HTG
PLBG SUPPLIES, LABOR
29.82
SCHMELING OIL CO
FUEL OIL
35.32
SCHMIDT, HARRIET
ELECTION HOURS WORKED
87.55
187.55
SCHWARTZROCK, GARY
REFUND - ENERGY TREE APPLIC
15.00
SEALE, PEARL
ELECTION HOURS WORKED
SERVICEMASTER
SEPT BUILDING CLEANING
$1,754.59
SHERATON INN- MIDWAY
HOTEL CHARGES -B EWING
83.62
SHOPKO
AUDIO TAPES
22.33
SIMONSON LUMBER CO
NAILS
32.33
STANDARD PRINTING
CORRECTION NOTICE FORMS
507.36
STOTTS, CASEY
EMS /RESCUE TRAINING
225.00
SUBWAY
PORTION PLATTER, COOKIES
$76.93
SUPERIOR COFFEE & FOODS
COFFEE
$144.77
SWANSON, MARILYN
REIMB- FLORAL ARRANGEMENT
$58.25
TACTICAL ALLIANCE
BLDG SEARCH COURSE
$250.00
TEWS, CLARA
ELECTION HOURS WORKED
$87.55
TRI -CITY PAVING
CALCIUM CHLORIDE
$1,732.50
TRIPLE G DISTRIBUTING INC
POP PURCHASE
$54.20
TWO WAY COMM INC
BATTERIES
$918.92
UHL CO.
LABOR, MILEAGE, REPAIRS
$1,368.22
UNITED BLDG CENTERS
NAILS, WALL TIES, ADHESIVE
$486.06
US OFFICE PRODUCTS
PENS, REPORT COVERS
$256.05
USI INC
LETTER POUCH
$78.06
VIKING OFFICE PRODUCTS
LAMINATOR
$214.95
WAKEFIELD, TIMOTHY A.
REIMB- VACCINATION
$41.50
WAL -MART
PAINT, PAPER BAGS RETURNED
$169.63
OPEN -HOLD COUNCIL REPORT
22- SEP- 1998page 3
----------- ----------------------------------------------------------------------------------------
GENERAL FUND
WESELOH, PHYLLIS
ELECTION HOURS WORKED
87.55
WICK, JUNE
ELECTION HOURS WORKED
87.55
WIXCEY, HARRIET
ELECTION HOURS WORKED
87.55
128.33
WRIGHT, PATSY
ELECTION HOURS WORKED
XEROX
COPIER LEASE
$625.00
< *>
$160,049.38•
HOSPITAL BONDS
FIRSTAR BANK OF MINNESOTA
INTEREST PAYMENT
$224,156.52
< *>
$224,156.52*
HUTCH COMM DEV.0
CASH WISE
LUNCHES
$75.88
CITY OF HUTCHINSON
SEPT MED
$432.09
FORTIS BENEFITS
SEPT LTD
16.24
MIDWEST WIRELESS COMM.
SEPT SERVICE
29.15
MN MUTUAL LIFE
SEPT LIFE
$5.67
US OFFICE PRODUCTS
LABELS
$32.58
< *>
$591.61*
HUTCH TRANS FAC.
CITY OF HUTCHINSON
AUGUST WATER /SEWER
$227.19
CITY OF HUTCH INSON-
FUN ASPHALT FOR WASH BAY
$36.00
MCLEOD COUNTY TREASURER
2ND HALF TAXES
$6,940.45
< *>
$7,203.64*
LIQUOR STORE
CITY OF HUTCHINSON
LOTTERY PAYMENT
$1,970.04
CITY OF HUTCHINSON- G ENERAL
FUN PAYROLL 9/11
$8,489.01
ED PHILLIPS & SONS CO.
SEPT LIQUOR PURCHASE
$7,415.17
ELECTRO WATCHMAN
QUARTERLY CHARGE
$290.75
FORTIS BENEFITS
SEPT LTD
55.12
GLENCOE ENTERPRISE
AUGUST ADVERTISING
90.00
GRIGGS COOPER '& CO
SEPT LIQUOR PURCHASE
$19,713.10
JOHNSON BROTHERS LIQUOR CO.
SEPT LIQUOR PURCHASE
$8,583.50
JORDON BEVERAGE INC.
SEPT BEER PURCHASE
$1,406.10
KAARG, VAN
CONVENTION TRANSPORTATION
$165.00
LEAGUE OF MN CITIES
QTR 4 WORK COMP
$625.47
LENNEMAN BEVERAGE DIST. INC SEPT BEER PURCHASE
$4,414.17
LEO'S TRANSFER
AUG & SEPT FREIGHT
$831.68
LOCHER BROS INC
SEPT BEER PURCHASE
$16,746.69
MIDWEST EXPO
EXPO REGISTRATIONS
$483.00
MN MUTUAL LIFE
SEPT LIFE
$19.53
PAUSTIS & SONS
SEPT BEER PURCHASE
$1,921.50
QUALITY WINE & SPIRITS CO.
SEPT LIQUOR PURCHASE
$3,435.52
REGAL MINNEAPOLIS HOTEL
LODGING CHARGES
$777.28
SHOPKO
CLIPBOARD, VIDEO TAPE, CLNR
$41.25
STANDARD PRINTING
KEG REGISTRATION CARDS
$399.66
TOWN & COUNTRY TIRE
REPAIR CART TIRE
$10.08
TRIPLE G DISTRIBUTING INC
SEPT BEER PURCHASE
$18,311.55
VIKING COCA COLA
MISC POP PURCHASE
$322.00
WINE SPECTATOR
SUBSCRIPTION RENEWAL
$40.00
< *>
$96,557.17*
PUBLIC SITES
MCLEOD COOP POWER
ELECTRIC HOOKUPS
$4,800.00
< *>
$4,800.00*
RURAL F. D.
CITY OF HUTCHINSON
AUGUST FUEL
$69.52
< *>
$69.52*
SCDP 97 Heg Reh
EVEN -TEMP CONSTRUCTION
ELECTRIC & WINDOWS
$9,000.00
< *>
$9,000.00*
WATER /SEWER FUND
AAGARD WEST
AUGUST TANK PICKUPS
$1,344.24
AG SYSTEMS
NOZZLES, TIPS
$10.07
BENNETT OFFICE SUP.
COPIER CHARGES
$15.00
BOUSTEAD ELECTRIC & MFG
REPAIR, LABOR
$2,045.50
CITY OF HUTCHINSON
AUGUST FUEL
$5,596.16
COAST TO COAST
UPS
$87.80
D.P.C.IND.INC
CONTAINER, CYL DPC INDUST
$111.00
DEVRIES, RANDY
REIMB- MEALS, LODGING
$163.00
DYNA SYSTEMS
HOSES, HDWE
$154.86
r
LA
OPEN -HOLD COUNCIL REPORT
22- SEP- 1998page 4.,
----------------------------------------------------------------------------------------------------
WATER /SEWER FUND FORTIS BENEFITS
SEPT LTD
$270.80
GOPHER STATE INC
AUGUST SERVICE
$159.25
HACH COMPANY
LAB SUPPLIES
$61.25
HAWKINS WATER TREATMENT GROUP
HYDROFL ACID
$792.43 •
HUTCHINSON UTILITIES
AUG ELEC
268.00
INDI ANHEAD SPECIALTY CO
SELF- INKING STAMP
$13.20
JEFF'S ELECTRIC
MATERIALS, LABOR
$221.46
JOHNSON, BECKY
REIMB- SAFETY BOOTS
$39.97
JUUL CONTRACTING CO
BACKHOE, LABOR, 3/4" UNION
$2,281.50
LAKESIDE EQUIPMENT CORP
DODGE EXPANSION BEARING
5740.00
LEAGUE OF MN CITIES
QTR 4 WORK COMP
$2,677.51
LIESCH ASSOC
PROFESS SERV- COMPOSTING PRMT
$48.00
LOGIS
JUNE SERVICE
$2,233.85
M.S. SHARPENING SERVICE
SHARPENING
$25.81
MACMILLAN PUBLISHING
MS MAN
$228.53
MIDWEST WIRELESS COMM.
SEPT SERVICE
$25.97
MN DEPT OF HEALTH
QTR 3 CONNECTION FEES
$4,944.00
MN MUTUAL LIFE
SEPT LIFE
$94.50
MN VALLEY TESTING LAB
WATER TESTINGS
$2,235.00
NCL
LAB SUPPLIES
$212.54
PC MAGAZINE
SUBSCRIPTION RENEWAL
$54.97
REMEDIATION MGMT CONSULTANTS
HANDBOOK DEVELOPMENT
$1,649.00
RUST ENVIRONMENT
PROFESS SERV N HIGH DR LIFT
569.96
SCHRAMM IMPLEMENT
FLANGE, BEARINGS, COLLAR, LABO
495.41
STARKE, EMIL
REIMB- SAFETY BOOTS
59.97
SUPERIOR COFFEE & FOODS
HOT CHOC, COFFEE
53.00
TRI CO WATER COND
SALT
16.29
USA WASTE SERVICES INC
LOADS 8/3 THRU 8/14
$11,055.15
VESSCO INC
MAINT KIT
$87.24
WELCOME NEIGHBOR
AUGUST LISTSING
$60.00
WITTE SANITATION
TRUCK TIME & LABOR
$110.00
<<>
$41,312.19•
$568,432.12•
A
0
*IMMEDIATE PAY COUNCIL REPORT
----------------------------------
1997 IMPR. CONST QUAM CONSTRUCTION
GARAGE MOTOR VEHICLE
c *>
TAX 6 REG -PARK DEPT TRAILER $94.45
$94.45+
GENERAL FUND
DEPT NATURAL RESOURCES
DNR FEES TO STATE
$490.00
LOGIS
AUGUST SERVICE
$6,369.95
MCLEOD COUNTY AUDITORS OFFICE
FISH & GAME LICENSES
$1,023.00
US WEST COMMON
SEPT SERVICE
$654.70
< >
$8,537.65•
LIQUOR STORE
CITY OF HUTCHINSON
LOTTERY PAYMENT
$206.30
COLLINS BROTHERS
SEPT MISC PURCHASE
$119.56
INSURANCE PLANNERS
LIQUOR LIABILITY AUDIT 97/98
$2,236.00
MN LICENSED BEVERAGE ASSN
SEMINAR REG - LIQUOR HUTCH
$150.00
QUALITY WINE F SPIRITS CO.
SEPT LIQUOR PURCHASE
$629.70
TOP HAT ENTERPRISES
SEPT PURCHASE
$287.37
< >
$3,628.93+
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
EE CONTRIB 9/5
$575.00
AMERICAN FAMILY INS CO.
EE CONTRIB 9/5
$27.88
GREAT WEST LIFE INS. CO.
EE CONTRIB 9/5
$75.00
H.R.L.A.P.R.
EE CONTRIB 9/5
$170.08
ICMA RETIREMENT TRUST
EE CONTRIB 9/5
$2,446.17
PERA LIFE INS CO.
EE CONTRIB 9/5
$126.00
PERA- D.C.P.
EE CONTRIB 9/5
$52.02
PRUDENTIAL
EE CONTRIB 9/5
$180.00
PRUDENTIAL MUTUAL FUNDS
EE CONTRIB 9/5
$30.00
PUBLIC EMPLOYEES
EE CONTRIB 9/5
$17,443.16
TEMPLETON INC
EE CONTRIB 9/5
$480.20
WADELL & REED
EE CONTRIB 9/5
$150.00
< >
$21,755.51*
R /SEWER FUND
BRINKMAN STUDIO
PHOTOFINISHING
$23.96
LOGIS
AUGUST SERVICE
$2,235.72
< +>
$2,259.68+
$40,505.66+
WATER/SEWER Sales Tax $5,599.00
LIQUOR FUND Sales Tax 21,455.00
GENERAL FUND Use Tax 149.00
1991 GO MEDICAL FACILITIES - INTEREST
22- SEP- 1998page 1
----------------------------------------------------------------
L1/97 EST #7 FINAL PYMT -JULY $4,229.44
$4,229.44+
9,262.50
40
• • a
CITY OF HUTCHINSON
LIQUOR STORE COMPARISON
JULY 1997
JULY
LIQUOR BEER
1
2,651
3,755
2
2,554
5,316
3
5,125
12,311
4
3,241
4,848
5
3,114
6,439
7
1,200
2,008
8
101
2,438
9
1,660
2,807
10
2,578
4,391
11
3,851
7,655
12
3,818
6,777
14
1,714
3,129
15
1,510
3,852
16
1,788
4,131
17
2,211
4,915
18
4,037
7,232
19
3,644
6,639
21
1,481
2,738
22
1,555
2,153
23
1,859
3,152
24
2,198
4,350
25
4,095
7,935
26
3,382
7,756
28
1,856
3,037
29
1,844
3,045
30.
2272
4,345
31
2,452
4,803
TOTAL 70,179 131,586
95 TOTALS 64,367 137,968
% OF SALE 30 56
SALES INC OR DEC
MRIN
739
888
1.818
822
1,134
477
550
588
728
1,510
911
490
383
628
661
1,023
1,051
629
858
395
888
1,298
1,018
504
392
641
813
21,689
21,296.
9
(en
MISC..
353
474
894
542
765
157
279
185
413
732
699
226
377
391
423
875
906
226
185
235
405
879
1,037
238
302
318
348
12,864
12,713
5
TOTAL
TOTAL
BY WEEK
7,498
9,212
21,148
9,453
11,452
3,840
5,168
5,238
8,110
13,748
12,005
5,559
5,922
8,938
8,210
13,167
12,242
5,074
4,751
5,641
7,827
14,208
13,173
5,432
5,583
7,476
8,226
(0) %
58,763
48,109
52,035
60,672
28,717
238,297
238.35{
100
CITY or BOTc81R50N
LIQUOR 3TORR COleARI3OM
J01 -98
LIQUOR
1 2,700
2 4,900
3 5,579
4 3,123
6
1,718
7
1,529
8
1,650
9
2,098
30
4,121
11
4,250
13
2,091
14
1,638
15
1,963
16
2,692
17
4,026
10
3,720
20
2,093
21
1,511
22
1,775
23
2,068
44
4,317
25
4,421
21
1,937
28
1,702
29
1,948
30
2,107
31
4,439
77,004
97 TOTAL 70,176
60r 6ALi 28
SAM 1110 OR Deo
- rm- 1
5,560
9,459
13,582
6,737
2,660
3,019
3,799
5,084
8,313
8,985
3,939
3,695
3,012
4,471
8,267
7,684
3,510
2,811
3,369
4,401
8,794
9,125
3,016
3,299
3,496
4,733
8,644
154,500
}31,5¢5
57
MIRE
840
1,615
2,753
758
309
567
759
610
1,029
1,527
537
561
547
621
1,190
1,353
445
520
487
733
1,304
1,184
451
466
607
679
1,330
23,970
21,661!
4
45035
misc.
383
862
1,116
896
227
332
379
400
622
1,164
699
290
459
424
1,108
1,040
209
240
249
$02
Be?
1,302
250
294
296
391
963
36,252
12,064
6
TOTAL
9,591
16,636
23,02B
11,514
4,914
5,447
6,587
8,192
14,085
15,946
7,456
6,104
6,701
0,208
14,619
13,997
6,337
5,082
5,880
8,504
15,302
16,112
5,656
5,761
6,427
1,910
15,276
TOTAL
BY M6LR
60,969
55,171
57,245
57,297
41,050
211,732
236,297
100
15 !
CITY OF HUTCHINSON
CITY OF HUTCHINSON
LIQUOR STORE
COMPARISON
LIQUOR STORE COMPARISON
AUG 1997
Aug -98
AUGUST
TOTAL
-- - -- ---
--- -------
- - - - - - --
- -- -------------
--
- - - - - --
TOTAL
LIQUOR
BEER
WINE
MISC.
TOTAL BY WEEK
LIQUOR
BEER
WINE
RISC.
TOTAL
BY WEER
1
3,809
8,103
1,018
946
13,876
-- -- -- --
1
-- - - - - --
4,620
- - - - ---
8,716
- ----- --
1,414
- --
1,192
----- -- -- ----
15,944
---- --
2
4,044
8,641
1,185
1,238
15,108
15,944
28,782
3
1,758
2,643
138
204
5,043
4
1,840
3,101
538
302
5,781
4
1,832
2,977
544
397
5,750
5
1,463
2,930
467
275
5,135
5
2,010
3,187
587
276
6,060
6
2,073
3,732
783
279
6,887
6
2,231
4,140
8112
380
6,233
7
2,273
4,123
607
382
7,385
7
4,226
8,210
1,391
782
14,609
8
3,476
8,838
1,267
787
14,168
8
4,498
8,304
1,398
957
15,157
9
4,300
6,080
1,310
823
12,313
54,852
51,629
10
1,768
3,306
414
338
5,626
11
1,213
2,778
426
183
ON
11
1,784
3,401
569
303
6,051
12
2,437
3,041
805
283
6,388
12
2,324
3,926
612
461
7,325
13
2,009
3,319
811
342
0,281
13
2,290
4,766
1
431
8,506
14
2,484
5,760
1,868
744
10,856
14
4,201
8,496
1,406
002
14,905
15
3,826
9,108
1,306
1,276
15,514
15
3,858
8,970
1,221
1,024
15,073
16
3,820
8,410
1,386
1,157
14,773
57,772
58,388
17
1,547
3,350
461
215
5,573
18
1,848
2,585
518
263
5,212
18
1,779
2,748
690
258
5,475
19
2,030
2,531
740
218
5,519
19
1,693
5,562
1,191
418
8,884
20
1,950
2,8M
850
362
5,616
20
2,457
4,830
686
379
0,352
21
2,178
4,358
1,146
405
8,085
21
5,016
.8,301
1,141
708
15,166
22
3,346
7,326
1,168
811
12,651
22
4,378
8,039
1,132
825
14,374
23
3,333
7,437
1,020
834
12,624
57,824
49,707
24
1,541
3,261
661
269
5,732
25
1,693
2,942
412
317
5,364
25
1,738
3,830
697
300
6,565
26
1,986
3,500
488
398
6,372
26
2,301
3,260
441
279
6,281
27
1,979
3,775
601
310
6,885
27
2,120
3,997
547
329
6,993
28
2,818
5,342
1,014
302
9,476
28
4,199
8,211
1,583
755
14,748
29
4,183
8,822
1,264
744
15,033
29
3,230
7,452
1,088
802
12,572
52,891
30
4,819
10,952
1,548
1,031
18,348
61,258
31
1,851
3,461
475
223
6,010
6,010
TOTAL
71,038
139,974
23,962
14,790
249,764
71,250
137,968
22,688
13,387
245,293
96 TOTALS
67,632
145,413
22,873
14,508
250,424
97 TOTAL
71,038
139,974
23,962
14,790
249,764
% OF SALE
28
56
10
6
100
%OS SALE
29
56
9
5
100
SALES INC OR
DEC
(880)
(0)%
SALES INC
OR DEC
14, 4711
121 9
adr�7h St SW Office P ILIBRaY ioneed
P O. BoX 27 et sry SYSTEM
Willmar, Minnesota 5•20 -0327
one: (320) 235 -61IE Fax: (320) 214 -0197 pls@ploneerland,6b.mn.us
PIONEERLAND LIBRARY SYSTEM BOARD MEETING
July 16, 1998
Meeting wsalled to order by PLS Board chair Harlan Madsen at 7:05 p.m. Roll Call was taken
KnutsoWCbm moved approval of revised agenda. Motu passed DeCathelinean/Saaders moved
appal motes of Jute 18, 1M and June 29, 1M meetings. Motion passed.
Board conmcwd its discussion of "Issues of Concern" from Chippewafyellow Medicine Study Co mmittee
S ummary tr 's "Mission and Purpose" statements was distributed Madsen requested four volunteers
to work onaparmg a brief mission StaWment for PLS by August 20, 1998 or September 17, 1998 board
meeting. Marotta Johnsen. Ronan Rol and Darlene Kotdaicki volunteered to serve on co mmitter
Informationvas distributed summarizin inventory, value, and insurance on contents of all PLS libraries.
Hm,lahan 5tismarized 1993 survey of contents trtsrnranre p rovi d e d locally by cities and counties.
Irventoriesaeach library were available for board members to review following the meeting. Board
discussed nedm resolve ownership question as part of iawrance review.
G ruwM rested on discussions with Chippewa County attorney and with PIS attorney on ownership
Mte If a comy chooses to withdraw from PLS. ownership issue will probably be resolved through
arbitration cr action. MN attorney general's office provides arbitration and interpretation of stamwry
questions. P3 agteemmt and amendments were rmen Discussion was held on whether to continue to
work for appoval of amendments. SanderwItudningen moved to contact city of Orionville to clarify
their concens with ownership section of amendments and report back to full PLS board. Motion
passed, Gar Johnson voted net
Report was =hued on designated reserves and interest As part of designated reserves, report lists
thirteen specagrams and Projects. These funds are listed under "extension" on monthly financial report.
Yearly interm totals were taken from annual audits.
Houlahan rrremed budget process and involvement of library staff PLS board, personnel and finance
comminees. xal l'haary boards. and cities and counties in process.
Board reviewareport on - Local Fiscal and PLS Service Issues" showing income from state and federal
funds and etgEdimrm of those funds to provide system services for libraries in Chippewa and Yellow
Medicine comaes.
Board memhm reported on their discussion with cities and counties on size of PLS Board Fleegei,
Rotunda. Scbgiss, Abel. Knutson. Wade, Kotelnidd. and Clouse had discussed sae and funs ionalit_v
with their citrsor counties. General assessme was that the board is large ben functional.
New Business
Madsen revvemL section from PLS agreement on terminati of membership due to poor attends at
board mtxsirm SanderOQteinicki moved to notify individuals with poor atten ■onc that board will
• declare theirmsition vacant and notify their appointing authority if they do not attend August 20,
1998 board 'sing Motion passed
Committee Report
Finance Commitw
Sanders/Robmda . , ved approval of lane financial report Motion paned Ss.eral Cloose moved
Approval of LSTG - ant. Motion paned. Matson reported that an application is being drafted for
federal LSTA ford sanders recommended Houlahan research issue of inter= earned and the 31
hlaanes.
Automation Comm!
Y:
Lamn reviewed rem
meadation for pmrbase of bmcrode gams, wands, and ataads. FieegeyCbase -roved
approval to parch:
31 Opticon 23" decoded CCD, Opdcoo Smart Wand, wad robber ata:.0 for
Opticon CCD. Mo
a passed
NeA meeting will I
11 mrsday, All 20, 1998. Board will contim>c distus ion of Issues of Concern"
and will start with z.
iscassion of automation, Madsen declared meeting adjommed
Katherine A Mauer
Recorder
1 0
I*
INFIR
The Voice of
Small Btuineu
NM Minnesota
SEP 8 1998
FOR IMMEDIATE RELEASE:
August 27, 1998
(651)293 -1283
"REP. NESS EARNS GUARDIAN OF SMALL BUSINESS AWARD"
ST. PAUL-- The state's largest small- business group, the National Federation of
Independent Business, with over 18,000 members statewide, is pleased to announce that Rep.
Robert Ness of Dassel has earned the "Guardian of Small Business Award" for the 1997 -1998
biennium. "Rep. Ness is a good friend of ours and a real supporter of small- business interests at
the capitol," said Mike Hickey, State Director for NFIB/MN.
Rep. Ness understands the vital role small businesses play in our state's economy. He
realizes how many jobs are created by small business each year and that a healthy small- business
climate is good for our state's workers. Small business has a real friend in Rep. Ness and we are
happy to announce that he has earned the "Guardian of Small Business Award."
0
CONTACT: Mike Hickey
National Federation of Independent Business WMIORMEMIEn
760 Norwest Center Tower • 55 Fast Fifth Street • St. Paul, MN 55101 • 612 - 293 -1283 • Fax 612 - 293-009 E l t
_"d NM s Jbr •nw9 &.clew..&
