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cp10-27-1998 cr-I OCTOBER SUNDAY MONDAY TUESDAY 1998 -25- -26- -27- 7:00 am. — Leadership Team HUTCHINSON Meeting in City Center Library Noon — Hutchinson Safety Council Conference Room CITY Meeting at Elks Lodge 9:00 a.m. — Management Team Mtg. CALENDAR DAYLIGHT SAVINGS in Main Conference Room 4:30 p.m. — Library Board Meeting TIME ENDS11 at Library 4:30 p.m. — City Council Workshop WEEK OF 5:30 p.m. — Airport Commission re. Water Dept. in Main October 25-31 Meeting at Airport Lobby Conference Room 5:30 p.m. — City Council Meeting in Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -28- -29- -30- -31- CONFERENCE /SEMINAR/ TRAINING/VACATION HALLOWEEN 3:00 p.m. — Utilities Commission 27 -28 John Rodeberg (M) Meeting at Utilities 28 Tom Moss (T) 30 John Rodeberg (V) 5:30 p.m. — Tree Board Meeting at City Center Main Conference Room C - Conference M = Meeting S = Seminar T = Training V =Vacation AGENDA • REGULAR MEETING - HUTCMNSON CITY COUNCIL TUESDAY, OCTOBER 27,1998 2. INVOCATION — Rev. Brian Brosz, Congregational UCC Church uI11 1 (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. Airport Commission Minutes of September 28, 1998 2. Hutchinson Area Health Care Board Minutes of September 22, 1998 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11095 — RESOLUTION AUTHORIZING GRANT AGREEMENT WITH DEPARTMENT OF NATURAL RESOUCES • 2. RESOLUTION NO. 11096 — RESOLUTION APPOINTING STUDENT JUDGES FOR THE 1998 GENERAL STATE ELECTIONS RESOLUTION NO. 11097 — RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS; LETTING NO. 12, PROJECT NO. 98-21 (c) ANNEXATION OF 1.74 ACRES LOCATED IN LYNN TOWNSHIP (A PORTION OF DALE STREET) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (Adopt Resolution No. 11086) Action — Motion to approve consent agenda ululAl lerm r w ► w I R 51@10 : UI rrr 1 7. (a) CONSIDERATION OF ORGANIZATIONAL STRUCTURE, PAY CLASSIFICATION AND JOB DESCRIPTIONS IN PLANNING, ZONING AND BUILDING DEPARTMENT (DEFERRED OCTOBER 13, 1998) Action — Motion to reject — Motion to approve 11 CITY COUNCIL AGENDA —OCTOBER 27, 1998 8. NEW BUSINESS (a) CONSIDERATION OF LIABILITY AND COMPREHENSIVE INSURANCE RENEWALS Action — Motion to reject — Motion to approve (b) CONSIDERATION OF HEALTH INSURANCE RENEWALS Action — Motion to reject — Motion to approve (c) CONSIDERATION OF AUTHORIZATION FOR LONG -TERM INVESTMENT OF CITY FUNDS Action — Motion to reject — Motion to approve 9. MISCELLANEOUS I (a) COMMUNICATIONS R eSo �u4 r� ll D 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds • : 1 � l: ►lu 1 ►Y • 2 0 + HUTCHINSON AIRPORT COMMISSION September 28, 1998 5:30 p.m. Airport Lobby • • MINUTES Members present: Jim Faber, Joe Dooley, Robert Hantge, and Al Koenig Members absent: Dennis Kahl Others present: Steve Crow, interested visitor, Tom Parker, FBO; John Olson, City of Hutchinson Commission members reviewed notes from the August 31, 1998. There was no quorum present, therefore no business was conducted. Notes, however, were made of the discussion. Commission members approved the outline of the planned presentation to update the City Council about Phase II construction progress. The presentation will be made to the Council at their regular meeting on October 13, 1998. Motion was made by Robert Hantge and seconded by Al Koenig. Chairman Faber recommended that as many members as possible attend the City Council meeting on October 13. Members recommended soliciting comments from aviators in the community or those using aviation services at the airport. A] Koenig offered to work on a CAD drawing of the airport. Olson will work with the Engineering Department to see if there are any existing drawings in a digital format. The R.C.O. was discussed; a call will be made to the Mn/DOT Aeronautics Office to determine the timing of installation. Olson went over plans for airport snow removal for the 1998/1999 snow removal season. Olson will check whether there are any openings on the Airport Commission. Steve Crow, who visited the Commission meeting this evening is interested in becoming a Commission member. Olson was directed to send a memo reminding Commission members of the City Council meeting on October 13, 1998. A motion was made by Robert Hantge, seconded by Joe Dooley to adjourn the meeting. Next Meeting: Monday October 26, 1998 at 5:30 p.m. Location: Airport Lobby HUTCHINSON AREA HEATLH CARE • REGULAR BOARD OF DIRECTORS MEETING - September 22, 1998 BMNH Multipurpose Room - 5:30 p.m. Present Tom Daggett, Chairperson; Paulette Slanga, Vice Chairperson; Rich Myers, Trustee; Elaine Black, Trustee; Bob Peterson, Trustee Absent Don Erickson, Secretary (excused); Dr. Mark Matthias, Chief of Staff/Trustee (excused) Others Present Phil Graves, President; Ed Tusa, FIQ/Senior Care Division Director; Jane Lien, Acute Care Division Director, Pat Halverson, Community Care Division Director; Robyn Erickson, Care and Program Support Division Director; Tom O'Connor, Allina Health System Regional Vice President; Laurie Hulkonen, Recorder The meeting was called to order by Chairperson Daggett at 5:30 p.m. Minutes of Past Meetings The minutes of the August 18, 1998, regular board of directors meeting were presented and discussed. Fallowing discussion, motion was made by Myers, seconded by Black, to approve the minutes of the August 18, 1998, regular meeting as presented. All were in favor. Motion cared. Medical Staff Meeting Minutes and Credentialing Graves presented the minutes of the September meeting of the • Medical Staff Executive Committee. Time was spent discussing a decrease in mammographies, and Dr. Ibach will prepare a letter to physicians to highlighting the parameters for this testing. A medical staff sub-committee will be studying and providing a recommendation to the Executive Committee of the Medical Staff for chiropractic care in the hospital. Recommendations for credentialing appointments were also discussed. Following discussion, motion was made by Slanga, seconded by Myers, to grant the following privileges according to the requests made: Initial Appointment Dr. John Allen Gastroenterology Courtesy Leslie Johnson Orthopedic Technician Allied Health Dependent Greg Wagman Orthopedic Technician Allied Health Dependent Robert Bachschneider Orthopedic Technician Allied Health Dependent Reappointments Dr. William Cowardin Internal Medicine Courtesy Dr. Frederick Gramith Radiology Courtesy Dr. Howard D. Hughes Emergency Services Active Dr. Thomas Leither Nephrology Courtesy Dr. Glenn Lewis Psychiatry Active Dr. Martin Lipschultz Pathology Courtesy Dr. Ronald Mason Anesthesiology Active Dr. Joseph Meland Radiology Courtesy • Dr. John Mowlem Emergency Services Active Dr. Steven Mulder Family Practice Active Patricia Peyla CRNA Allied Health — Dependent Don Shaffer CRNA Allied Health — Dependent cv Regular Board of Directors Meeting — September 22, 1998 Page Two (Medical Staff — continued) Additional Privileges Requested Dr. Glenn Lewis, Psychiatry, requesting ECT privileges. All were in favor. Motion carried. New Business A. Capital Expenditure Request for Gastrointestinal Videoscope A capital expenditure request was presented by Surgical Services for purchase of a back -up gastrointestinal videoscope. The proposed purchase would provide a back -up system, allow an increase in scheduling gastroscopies, and provide more efficient scheduling and less downtime occurring due to reprocessing with only one scope. The equipment was budgeted for $19,000 and cost is $17,577 through HAHC's group purchasing contract. Following discussion, motion made by Slanga, seconded by Myers, to approve purchase of an additional Olympus gastrointestinal videoscope at a bid cost of $17,577. All were in favor. Motion carried. B. Carpet Replacement The tabulation of bids received for carpet replacement at Bums Manor Nursing Home was distributed and discussed. Two bids were received, including one from Geberts in Edina and one from Multiple Concept Interiors (MCI) of St. Cloud. Graves explained that the last carpeting was laid • over floor file at BMNH, and the group discussed the low bidder's (MCI's) statement requesting HAHC's flexibility in pricing should the condition of the floor reveal unexpected repairs are needed. Staff recommended award of the bid to the low bidder, Multiple Concept Interiors of St. Cloud, at a bid cost of $41,116.00 plus additional preparation work time at a cost not to exceed $2,350.00. Question was asked as to how the quality and design of carpet is determined. The type of carpet proposed for BMNH was selected by the interior designer from Horty Elving & Associates (HAHC's architectural firm) and has bacteriostatic rubber backing for easy clean up. The carpet chosen is very similar in color to the Transitional Care Unit carpet. It was noted the carpet must be installed by a certified installer, and there currently is no one locally who is certified to do this. Following discussion, motion was made by Myers, seconded by Slanga, to recommend to the City Council that the bid for carpet replacement at BMNH be awarded to Multiple Concept Interiors of St. Cloud, MN, at a bid cost of $41,116.00 plus additional prep work time at a cost not to exceed $2,350.00. All were in favor. Motion carried. C. Roof Replacement at Dassel Medical Center A capital expenditure request for roof replacement at Dassel Medical Center was discussed. The clinic's current roof is 25 years old and leaking. Insulation under the roof is wet, as well. Two bids were received: the higher bid was from Laraway Roofing in Hutchinson and the lower bid was from Granite City Roofing in St. Cloud. Staff recommended adding insulation to improve the roofs R- factor to 10.4 and replacing the roof with a rubber membrane roof. • Regular Board of Directors' Meeting — 9122198 Page Three (C.) Following discussion, motion was made by Peterson, second by Black, to accept the bid for roof and insulation replacement at the Dassel Medical Center at a bid price of $ 11,490.00 from Granite City Roofing of St. Cloud. All were in favor. Motion carried. D. Fund Transfers Requests from staff for the following items were received: The first request was for debt reserve fund for the 1998 Medical Facilities debt. The request is to designate $250,000 currently invested with Dreyfuss as funded depreciation. Tusa noted we may have to adjust that balance as Ehlers advises us, and each time we do it will be brought back to the board. They will be classified within funded depreciation as Dreyfuss funds. We are expected to set aside a bond reserve fund equal to one annual principal and interest payment. Our financial advisors have stated that the amount of $250,000 is the amount that will be required at this time. Ehlers staff will review this annually and may ask HAHC to restrict more funds if needed. Tusa noted that the second request addresses the bond transaction for revenue bonds. This Issue was up for bid today; consultants from Ehlers and Associates received three bids and were taking them to the City Council meeting this evening. The Ehlers consultant noted two designations HAHC needs to make of its investments. One is for non - called portions of the 1990 and 1991 issues. (HAHC refunded the callable portions at end of 1997 and the beginning 1998.) To get the most attractive rates for the new issue, gross revenue vs. net revenue issue, the Ehlers consultant suggested setting up escrow for the non - callable portion of those debts. Moneys will be invested in government securities in accordance with HAHC . policies. Following discussion, motion was made by Myers, seconded by Peterson, to designate up to $520,000 with Firstar (escrow agent) for defeasance of the non -callable portion of the 1990 and 1991 issues. These monies will be invested in U.S. Government securities, which are within the parameters of HAHC's investment policy. This investment is reserved as funded depreciation and; to designate $250,000 currently in the Dreyfuss Funded Depreciation account for debt reserve purposes throughout the life of the 1998 Medical Facilities Bond issue. All were in favor. Motion carried. E. Quarterly Safety Committee Report Halverson presented the second quarter 1998 safety committee report. She noted the reporting time is later because many changes are occurring in the organization's safety approach. She relayed that as staff responding to an agency request for information about A Workplace Accident and Injury Reduction Act (AWAIR -OSHA), we realized HAHC wasn't in compliance with the Act, which was required in 1997. Therefore, HAHC brought in a consultant to look at safety as a whole throughout the organization. Findings included: 1. Our safety committee was small and not representative of the organization, consisting primarily of management and not including enough front -line staff members. 2. HAHC didn't devote a lot of time to safety; it was not a focus. We tended to look at safety as a segregated issue and had a good handle on patient safety but not as much on staff safety. 3. We lacked a good definition of accountability if safety issues were identified by staff. • 4. We did little data trending, looking at issues on a one -time basis rather than doing analysis to trend to define problems and create focus. Regular Board of Directors' Meeting — 9122/98 Page Four (E.) The committee's goal is to move from a safety program to a safety culture —a significant part of our business success. Going from program to culture, rather than having staff fear reporting, will encourage reporting for root cause analysis for opportunities to improve the system. Reporting will be recognized and rewarded. She stated in a safety program, reminding others to work is getting into their business; in a safety culture, however, reminding someone to work safely is appreciated. Halverson discussed the need for strong support for change, better definition, and leadership from the Occupational Health and Safety Officer. Restructuring the Safety Committee will ensure they have responsibility and authority to identify issues. Staff will also need to use data trending and analysis to define problems and create focus, and a commitment from management will allow creation and implementation plans to address safety issues. Following committee restructuring earlier this year, the Safety Committee is now predominantly line employees, not management. They are working on developing Safety Subgroups related to all aspects of JCAHO standards. They are in the process of changing safety reporting with a goal of moving to a point where trending is available. Incident reports were then discussed. The organization had five blood and body fluid exposures; a problem was identified with improper disposal of sharps, and reporting will be improved so we can better identify these. There was a significant increase in workers compensation claims through May of 1998 with multiple causes and interventions discussed with the board. Halverson requested support from the board, including review of the reporting and, as HAHC looks at workloads, preserving some hours and focus on safety. Question was asked on the way reporting will be done, with severity, frequency, over time, setting goals each year, etc. Halverson responded that this information will be included but staff haven't pulled it together yet. Some may be ready next month. Following discussion, motion was made by Black, seconded by Peterson, to accept the quarterly safety report as presented. All were in favor. Motion carried. F Other 1. Parking Lot Resurfacing The group discussed parking lot resurfacing bids that were received the moming of the board meeting. One bid came in at $627,000 plus an alternate of $32,000 (for resurfacing one lot) and an $80,000 reduction if HAHC would allow them to finish in July of next year. Another bidder, Mueller, came in at $499,000 plus $30,000 to resurface but with an expected finish date of July 1999. It was noted that neither bidder could finish the work this fall. A major concern for HAHC is opening these lots up in the fall and expecting patients /employees to walk in mud next spring when the ground thaws. Staff recommended that the board reject the bids received and rebid the project in early in 1999. • It was noted that HAHC is working on an agreement with Kraus Andersen to use 96 parking • spaces through the winter. That will satisfy our requirement from the City at this time. Regular Board of Directors' Meeting — 9122198 Page Five • (F.) Following discussion, motion was made by Black, seconded by Myers, to recommend to the City Council that the parking lot resurfacing bids received on September 22 be rejected and that the project be rebid in the spring of 1999. All were in favor. Motion carried. 2. Allina Management Agreement O'Connor distributed a blacklined copy of HAHC's current agreement with Allina. In their review of Allina's compliance program, several changes in our existing agreement were recommended due to the Medicare cost allocation process. Medicare has just reviewed Allina's 1995 cost report this year. Based on current contracts, Allina needs either to change their cost reports or, instead, change contracts so cost reports don't have to be changed. Medicare inferred from the contract that managed hospitals receive same access as to services as an owned hospital, and that's not really true; all corporate resources do not go to managed hospitals. Corporate costs and regional hospital services costs were discussed by the board. The proposed contract will be with Allina Regional Health Services (RHS), and any corporate services will be tracked by hours to document services used. Other changes needing to be made include deleting the management action plan, deleting direct access to corporate departments as well as use of corporate departments. RHS monitoring of corporate service hours used was added. Indemnification language was changed to offer more protection from liabilities relating to billing compliance and any other issues that are the responsibility of the hospital staff. . The City Attorney had questions on the indemnification and arbitration rules. Graves asked if there was an opportunity for us to become more related in order to pay more of the costs. O'Connor will ask the Allina legal department if this opportunity exists and supply "related party" language. This item was presented for information only at this time and will be considered at the October board meeting. 3. Arthur Anderson Coding Study O'Connor then presented information on coding efforts and money Allina has spent with Arthur Andersen consultants to improve this process. The Arthur Andersen program was approved by the board earlier in the year to improve documentation of medical records to reflect patients' true severity of illness. Profiling the records will clarify patients' condition and severity, defining and providing documentation support of patient treatment plans (necessitylquality), improving physician profiling in "common working file" and supporting the patient's appropriate length of stay, charges, and resource consumption. Question was asked as to how profiling is done. O'Connor explained that charts are reviewed to ensure if a patient has a comorbidity (a pre - existing conditionlillness that may cause an increase in length of stay because of its presence) or a complication (a condition that arises during the stay), they are documented in the chart and readily seen on review. This is done using a 3M software system to rank the patients based on their level of severity and expected mortality. 0 CJ Regular Board of Directors' Meeting — 9122198 Page Six (F.) (3.) At HAHC, Arthur Andersen consultants came out and looked at how staff are currently coding and • documenting. They looked at utilization review and medical records, did physician education, and established an implementation plan. Classroom training started Monday, training nurses and coders to work together while the patient is in their hospital bed in order to better document the treatment the patients receive. Nurses are incouraged to sit down with physicians every clay to ask standard questions, prompting responses from physicians to be included with charting, i here will also be training for ancillary services, and a tracking system will be installed to determine if this is working or not. O'Connor stated the key is having the nurse review it daily and establish a concurrent coding procedure, while current coding takes 8-10 days post discharge, Daily review will get into the mind of the doctors that current and complete documentation needs to become a "mind sef. An expected benefit analysis showed regional hospitals like HAHC have possibility of increase of $490,000 - $735,000 for managed facilities (overall). When new staff are hired, they can view videotapes of each training session or we can send them to Atlanta for training. The board thanked O'Connor for his presentation. 4. Y2K Reporting Question was asked if Y2K milestones would be reported this month. Response was given that the audit was recently completed and notice will go out shortly to suppliers. An update will be presented next month. 5. New Board Member Interviews Daggett and Slanga briefly discussed interviews with potential board members candidates that took place earlier today. All were interested, diverse, and would be very good additions to the board. There may be one more applicant, and then candidates will be discussed by the board in October to narrow the recommendation down to two. Candidates thus far included Delores Brunner, Steve Snapp, Charlie Munz, Betty Corbid, Randy Chrissis, with a possibility of another from HTI to come. Organizational Reports A. Administration No further information was reported. B. Acute Care Programs and Services No further information was reported. C. Care and Program Suoport Services No further information was reported. D. Community Care Programs and Services No further information was reported. E. Finance Information and Quality /Senior Care Programs and Services Nothing further was reported. Quality Committee Report Graves reported on Quality Committee activities from their September meeting. A. Lien reported to the committee on Picker data, discussing their improvement initiative in continuity of care, involvement of family friends, and education. •A pilot program in the Medical - Surgical area on follow -up phone calls to patients after discharge was small but was conducted with very positive results. The team decided to continue this program, training more Medical- Surgical nurses, to ensure all Medical - Surgical patients will be called within one or two days of discharge. • Regular Board of Directors' Meeting — 9122/98 • Page Seven A. -The Team would like to implement the Partners in Care program at HAHC , which was started in another regional facility 1 112 years ago. A workgroup is being put together to look at this program. B. A division quality presentation was done by Robyn Erickson. Significant items included: -Advertising; *Demonstrated savings through a service HAHC contracted with for shredding confidential materials: *Reducing catering activities within the organization with a $4,000 savings thus far; •Effective and well - received grand rounds education done by Medical Staff committees; and -The HAHC quarterly publication (Airway) was studied and discussed. C. The 'I Have an Idea" process was reviewed back through 1994 and reflected on efforts made toward implementation. D. Employee incident reports and claims were reviewed. A dramatic rise was noted in work - related incidents. Multiple causative factors and appropriate interventions were discussed. E. The quality consultant is implementing a change from the 8 -step problem solving process to a PDSA four - step plan. Abbott Northwestern Report Myers reported that he recently attended an Abbott Northwestern JCAHO committee meeting, where they spent time talking about the potential for fires in an Operating Room. All the components for a fire are there when using certain materials, and ignition is possible. That group discussed how to identify root cause and eliminate the potential for fires. • Allina Management Report O'Connor discussed RHS activities and no unusual comments were made. Accounts Payable The accounts payable and cash disbursements listing was presented. Following discussion: Motion was made by Myers, seconded by Slanga, to approve the accounts payable and cash disbursements as listed in the amount of $1,198,022. All were in favor. Motion carried. Statistical Report Admissions for the month of August were 268, well below budget. BMNH percentage of occupancy was 94% with a case mix of 2.46 (high). Financial Reports Financial reports for August were reviewed by Tusa. The organization realized a positive effect from efforts to improve coding and implementation of order entry, allowing us to generate charges on daily basis. Net income for the month of August was $208,282 vs. a budget of $244,071. Auxiliary Meeting Minutes The hospital auxiliary minutes were presented. No unusual comments were made. Adioumment There being no further business, motion was made by Myers, seconded by Black, to adjourn. All were in favor. Motion carried. The meeting was adjourned at 7:30 p.m.. Respectfully submitted, • Laurie Hulkonen Recorder Don Erickson Secretary • RESOLUTION AUTHORIZING GRANT AGREEMETN WITH DEPARTMENT OF NATURAL RESOURCES Resolution No. 110g5 WHEREAS, The City of Hutchinson has experienced an increase in the use of snowmobiles for recreational purposes; AND WHEREAS, The Minnesota Department of Natural Resources has grant monies available for enforcement and safety education; AND WHEREAS, The City of Hutchinson Police Services is planning to increase enforcement and safety education for snowmobile operation; AND WHEREAS, The Department of Natural Resources has awarded a $1,000 grant to the City of Hutchinson; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the City Council authorizes the Hutchinson Police Services to enter into a grant with the Minnesota Department of Natural Resources, during the . period July 1, 1998 through June 30, 1999, in the amount of $1,000. 2. That the City Council authorizes the Director of Police/Emergency Management Services to execute such agreements as are necessary to implement the project on behalf of the City of Hutchinson. Adopted by the City Council this 27th day of October 1998. Mayor City Administrator • -t7' -? 0 RESOLUTION NO. 11096 RESOLUTION APPOINTING STUDENT JUDGES FOR THE 1998 GENERAL STATE ELECTIONS WHEREAS, Chapter 204B, Section 204B.19, Subd. 6 and Section 204B.21, Subd. 2 of the Laws of Minnesota states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the naming of student judges for the the State General (November 3, 1998) Elections, NOW THEREF BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Student Election Judges are hereby appointed in accordance with the following list: Becky Reynolds, Bobby Bhakta and Jill Gierke • Adopted by the City Council this 27th day of October, 1998. Marlin D. Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • C Hutchinson City Center 111 Hessen Street SE Hutchinson, MN 55350.2522 • 320 - 587- 515VFaz 320- 2344240 MEMORANDUM DATE: October 23, 1998 TO: Mayor and Council FROM: Bonnie Baumetz, Election Official SUBJECT: STUDENT ELECTION JUDGES FOR THE NOVEMBER 3 RD ELECTION According to Minnesota Election Laws - 1997, Section 204B.19, Subd. 6, students who have attained the age of 16, may qualify to become election judges. . This will be the first time student election judges will have been appointed in McLeod County and I am pleased to submit three individuals for your consideration. I contacted Mike Carls at the High School in September to ask for his assistance in finding students from his Government class who would be interested in serving as election judges. This was truly a cooperative effort between the school and city and I appreciated Mike's willingness to help in such a prompt manner. The students must be trained, as do all election judges, to be certified to work at the election. They will be training with me on Saturday, October 24th at 10:00 a.m. We pay our judges minimum wage and I will also ask the same for the three students. The polls are open from 7:00 a.m. to 8:00 p.m. however, our students will work from 4:00 P.M. to 8:00 P.M. The Secretary of State's staff explained, in their experience, student judges have proven to be very accurate and willing to help. I am excited about working with the students and thank you for the opportunity to try this new concept. is Primed on recycled paper - RESOLUTION NO. 11097 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 12 PROJECT NO. 98 -21 WHEREAS, the Director of Engineering in conjunction with TKDA Engineers and Architects has prepared plans and specifications for the improvement of Hutchinson Municipal Airport as follows: Phase 21Airport Improvements: Site preparation, relocation of fueling system and construction of access road, parking lot, 1000' parallel taxiway, terminal building, maintenance facilities, and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at _on 1998, in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, • and will be considered by the Council on 1998, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during oonsideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 27th day of October, 1998. Mayor City Administrator • L Hutchinson City Center C ur 11 � saen se Hutddo , MN 553542522 320.587.5151/F= 324234 -4240 MEMORANDUM DATE: October 21, 1998 F L E TO: Mayor and City Council FROM: • Hutchinson Planning Commission SUBJECT: CONSIDERATION OF RESOULUTION GRANTING APPROVAL OF ORDERLY ANNEXATION TO THE CITY OF HUTCHINSON 1.74 ACRES LOCATED IN LYNN TOWNSHIP (A PORTION OF DALE STREET) The Planning Commission recommends approval of the portion of Dale Street not presently included in city limits. to maintain the entire length of Dale Street. P,mwd w rwyeW p@ - request to annex the southerly It will then be possible for the city 4-re-) 2 iii I, N 1 rim • T L L n 0 0 J J] ;A Z rl e 1 4 ' � C, RESOLUTION NO. 11086 • RESOLUTION GRANTING APPROVAL OF ORDERLY ANNEXATION TO THE CITY OF HUTCHIIYSON OF 1.74 ACRES LOCATED IN LYNN TOWNSHIP BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: WHEREAS, certain territory described below has been designated for orderly annexation to the City of Hutchinson is urban in character, or about to become so, and the City of Hutchinson is capable of maintaining that portion of Dale Street to be annexed ; and WHEREAS, the following described property is totally within the Orderly Annexation Agreement and abuts property within the City of Hutchinson; A 66.00 foot wide strip of land in the Northwest Quarter of the Southwest Quarter of Section 12, Township 116 North, Range 30 West, McLeod County, Minnesota The centerline of said strip is described as follows: Commencing at the northeast corner of said Southwest Quarter, thence South 89 degrees 34 minutes 18 seconds West, assumed bearing, along the north line of said Southwest Quarter 1973.48 feet to the beginning of said strip; thence South 26 degrees 13 minutes 31 seconds West 100.00 feet; thence South • 26 degrees 05 minutes 27 seconds West 506.72 feet; thence South 26 degrees 17 minutes 12 seconds West 100.00 feet; thence southwesterly and westerly 383.00 feet along a tangential curve, concave to the northwest, having a radius of 345.39 feet and a central angle of 63 degrees 32 minutes 06 seconds; thence South 89 degrees 49 minutes 18 seconds West, tangent to said curve, 60.00 feet to the west line of said Southwest Quarter and said centerline there terminating. The sidelines of said strip are to be prolonged or shortened to terminate at the north line of said Southwest Quarter and the west line of sai� Southwest Quarter. W WHEREAS, the property is road right -of way and shall receive a "tax break" consisting of a staged, graduated increase in mill rates from the township rate to the city rate over a five (5) year period. AND, WHEREAS, The orderly annexation agreement between the Township of Lynn and the City of Hutchinson states no consideration by the Minnesota Municipal Board is necessary, the board may review and comment, but shall, within 30 days, order the annexation in accordance with the terms of this joint resolution. NOW, THEREFORE BE IT RESOLVED, that the City of Hutchinson requests the property described be annexed by order of the Minnesota Municipal Board within 30 days. Adopted by the City Council for the City of Hutchinson this 27th day of October, 1998. ATTEST: is Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 1 MINUTES • HUTCHINSON obey COMMISSION FOR YOU 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Dave Westlund, Joe Drahos, Jeff Jones, Jeff Haag, Jim Haugen, and Chairman Wood. Member absent: Bill Arndt Also present: Bonnie Baumetz, Planning and Zoning, and Marc Sebora, City Legal Counsel 2. a) Consideration of minutes of regular meeting dated September 15, 1998. Mr. Westlund made a motion to approve the minutes dated September 15, 1998. Seconded by Mr. Haag the motion carried unanimously 3. PUBLIC HEARINGS None NEW BUSINESS a) CONSIDERATION OF RESOLUTION TO ANNEX A PORTION OF DALE STREET. • Ms Baumetz explained the request to annex the street right -of -way only. The annexation would allow for the city to maintain the complete Dale Street down to School Road. There are two property owners who own the property to the center of the street and both were notified and signed a petition to annex. Mr. Westlund made a motion to recommend approval of the request with suatt recommendations. Seconded by Mr. Haag the motion carried unanimously. 5. OLD BUSINESS None 6. COMMUNICATION FROM STAFF a) UPDATE ON INFORMATIONAL MEETING WITH PROPERTY OWNERS ALONG THE SOUTH SIDE OF HWY 7 EAST REGARDING PETITION TO ANNEX Ms. Baumetz commented on the informational meeting held on October 8, 1998, regarding the possibility of annexing the properties along the south side of Hwy 7 E. The meeting was well attended and a survey letter was mailed to the property owners asking their intent to annex. Responses are to be returned by October 30 To date, one response has been received which was not to annex at this time. • 7. ADJOURNMENT There being no further business the meeting adjourned at 5:45 p.m. 1 INTER OFFICE MEMO Date: October 9, 1998 To: Mayor & City Council From: City Administrator Gary D. Plotz Organizat .Ire and Job Descr forP iii'- Z Zon Jim Marks has notified the City that he will not be returning and is very happy with his current position as a regional state building official. The Council requested directors and staff review the organizational structure. This has been an on- going process for the past eight weeks. The directors and staff have had three full directors' meetings on the topic, as well as several sub- committee meetings consisting of directors, myself, and Brenda regarding the departmental job descriptions. The sub- committee on job descriptions included Ken Merrill, John Rodeberg, Mark Hensen, Brenda Ewing and myself. The recommendation of the directors and myself is to keep the current position known as Director of Planning/Zoning/Building. It was felt that the growth of the town and the associated planning needs make this a very important function of local government, and one that deserves to remain a separate and distinct directorship. Secondly, the Building Inspector has been performing as the `Building Official" since he has been the primary person doing both plan reviews and inspections. After further review of the Building and Zoning job description, it was felt that the supervision of the custodial services should be the responsibility of this individual. Electrical, heating and other issues that often happen within the City Center matched well with this position. Brenda Ewing will be at the City Council meeting to highlight the changes mentioned as well as others. The action that is being recommended, and requested, is to upgrade the Building Official to a Grade F and approve the job description based on what Mark Hensen is currently doing. This grade change would eliminate overtime since he would be considered a "salaried employee." His current pay is A $38,522 plus he has been paid overtime amounting to $5,111 this far in 1998. This change, if approved, would immediately make him salaried at $43,700. In addition, we would request you to approve both the updated job de , 7^-;-+ ;nn of the Director of Planning/Zoning/Building as well as the City Center Custodian/Maintenance Operator. The custodian position would remain unfilled until the budget is approved. We would proceed immediately to fill the position of D of Planning/Zoning/Building. /mjs • City of Hutchinson Organization Chart Citizens of Hutchinson Utilities Commission Planning Commission Public Health Tree Telecommunications Mayor and City Council City Attorney city Administrator Human Resources/ Transit Coordinator Director of �b Engineering Asst. to Engineer Information services Coordinator hAvmo\cilyorg.vsd Deputy Registrar Airport Commission Hutchinson Area Heaath Care Library Board Park/Recreation/Community Education Advisory Board Police Civil Service Commission Park/ Water/ Director of Finance Recreation/ Planning, Director Community Wastewater Zoning & Ed. Director Dlreetor Building Rae Facil Resource Recovery Building Official Manager Coordinator PRCE Coordinator Forester Resource Recovery Coordinator I I Police Chief /' Liquor Store Fire Chief Emergency Manager Services • TITLE BUILDING OFFICIAL jobdes23 1994 DEPARTMENT BUILDING -6a- ACCOUNTABLE TO DIRECTOR OF PLANNING/ZONING/BUILDING SUMMARY THIS IS SKILLED PROFESSIONAL AND INSPECTION WORK IN THE ENFORCEMENT OF THE rIINIMUM REQUIREMENTS OF THE STATE BUILDING CODE AND LOCAL ZONING ORDINANCES DUTIES AND RESPONSIBILITIES 1 Coordinates and supervises the activities of the Building Department, including the evaluation and inspection of construction for compliance with all local, state, and federal codes and regulations. Assists and advises the general public, design professionals and construction industry on matters related to building construction. Completes and processes all related permits and reports, and coordinates the collection of various permit fees. 2 Develops and provides a facility management system for City Center. Directs and supervises custodial staff and activities at City Center. Provides technical assistance to the Parks and Recreation Department, and other City departments, as appropriate. 3 Applies city ordinances and building codes as they relate to all types of construction. Consults • on construction matters with the Director of Planning/Zoning/Building, Fire Chief, and the Director of Engineering/Public Works as needed. 4 Reviews plans for all types of construction to insure minimum building code and zoning compliance. 5 Supervises and conducts on -site inspections of all types of construction for conformity with requirements. Issues corrective orders. 6 Reviews and issues building permits and certificates of occupancy. Determines value or valuation of buildings for permit fees in accordance with established codes and city policies. Assists office personnel in preparing related reports and documents. 7 Supervises the activities of the building inspector and building secretary. g Oversees the preparation of records of daily transactions and the maintenance of records of permits granted and buildings inspected. Coordinates with building department staff to prepare monthly report of all permits issued for the city council, State agencies, and Building Code Division of the MN Dept. of Administration. 9 May conduct additional inspections that include: plumbing, mechanical, gas piping, handicap and flood plain regulations. Assists Director of Fire Chief with rental inspections. 10 Works closely with public works department in planning of new developments. Attends • plarming staff meetings. Works with other city departments as needed. 11 Initiates the preparation of the annual budget for the Building Department and City Center. Submits budget requests to the Director of Planning/Zoning/Building for coordinated review. 7-4 12 Attends meetings as required. . 13 Performs related duties as assigned by director. DESIRABLE QUALIFICATIONS Five years substantial experience in construction trades and/or inspection supplemented by related engineering or technical training. Ability to establish and maintain effective working relationships and to communicate clearly tactfully, decisively and impartially the requirements of local, state and federal codes and regulations. SPECIAL REQUIREMENTS State of Minnesota Certified Building Official certification. Ability to perform all essential position functions under the working conditions as described. Valid MN drivers license required. WORKING CONDITIONS Inside and outside works. On -site inspections during all phases of construction activity as needed. Considerable public contact and exposure. Grade F 0 u TITLE DIRECTOR OF PLANNING /ZONINGBUILDING jobdesc22 a 10 -98 DEPARTMENT PLANNING /ZONING/BUILDING -6- ACCOUNTABLE TO CITY ADMINISTRATOR SUMMARY THIS IS ADMINLSTRATIVE AND SKILLED PROFESSIONAL WORK DIRECTING AND FACILITATING THE COMMUNITY'S PLANNING/ZONING/BUILDING PROGRAMS DUTIES AND RESPONSIBILITIES 1 Coordinates and supervises the activities of the Planning and Zoning Departments. a Develops and coordinates City Planning regarding growth management, armexation, demographic trends, subdivision development, and other related matters, including but not limited to, EDA and HRA activities. b Facilitates and participates in comprehensive planning, capital improvement planning and transportation planning in coordination with the City Directors and planning staff. Annually presents City Planning issues and information to the City Council and Directors during the annual retreat. c Administers the City zoning and subdivision ordinances. Provides technical assistance and ordinance interpretation to contractors, developers, and land owners to assure ordinance compliance. Revises, updates and develops ordinances as required. d Implements the "One- Stop - Shop" concept for proposed development. e Completes and processes all required related permits, reports and notices, and coordinates the collection of various fees with the engineering department. f Responsible for code/ordinance enforcement. g Serves as principal staff for the Planning Commission and Joint Planning Board. 2 Coordinates and supervises the activities of the Building Department. a Supervises the activities of the building official, including the evaluation and inspection of construction for compliance with all applicable codes and regulations, matters related to building construction, the processing of all related permits and reports, and the collection of permit fees. b Supervises the custodial and maintenance activities related to City Center facilities. 3 Supervises the development and implementation of a facilities management system for City buildings including, but not limited to, City Center and the library. Provides technical assistance to other City departments as appropriate in coordination with the building official. 4 Coordinates with City officials, directors and other authorities concerning the application of local, state, and federal ordinances, codes, rules and regulations. 5 Develops and prepares grant applications and administers grants to assist the City planning activities. 6 Prepares and reviews the annual budget request for the Planning and Zoning Department. Prepares the Building Department and City Center annual budget requests in coordination with the building official. 7 Attends meetings as required. • 8 Performs related duties as required. ' � L- / ' DESIRABLE QUALIFICATIONS • Bachelors degree in planning or related field. Five years of administrative and supervisory experience in the planning and zoning fields. Tborough knowledge of principles and procedures of municipal p lann ng local and state legislation governing municipal planning activities, and principles of F,_,,. administration relative to municipal planning and zoning administrati Knowledge of codes, regulations and developments in construction practices. Ability to establish and ma main effective working relationships and to communicate clearly, tactfully, decisively and impartially the requirements of local, state and federal codes and regulations. WORKING CONDITIONS Inside and outside work. On -site inspection to resolve building and development matters. MM- • • TITLE CUSTODIAN /MAINTENANCE OPERATOR jobdes4l 9 -94 DEPARTMENT CITY HALL MAINTENANCE -62- • SUPERVISED BY BUILDING OFFICIAL SUMMARY THIS IS MAINTENANCE AND CUSTODIAL WORK AND AT CITY FACILITIES DUTIES AND RESPONSIBILITIES Performs custodial duties in city center building, with assistance from a building custodian. a Sweeps, mops, polishes and waxes floors. Dusts, polishes, arranges and moves furniture and equipment. Empties wastebaskets. b Makes minor repairs on plumbing, electrical equipment and fumishings. c Washes windows, woodwork and walls. Cleans restrooms and replenishes supplies. Replaces light bulbs. d Opens and locks doors at specified times that may be before or after normal business hours. Starts coffee pots in the break room each morning. 2 Coordinates the contracting of external services such as carpet cleaning, painting, carpentry, electrical, etc. as needed 3 Assigns work tasks and provides guidance to the building custodian. Requests assistance to see that all custodial duties are completed on a timely basis. • 4 Coordinates with the Building Official the ordering of cleaning and/or maintenance supplies for city center and other city facilities as requested. 5 Performs maintenance duties on city property with assistance from building custodian. a Mows grass and maintains plants and shrubs around city center. Maintains landscaping at city center and police building. b Cleans debris and snow from sidewalks and steins of city center and police building. C Makes minor repairs to building. Does touch -up painting as required. Performs regular checks of heating, ventilation and cooling systems at city center. Operates the system computer in coordination with the HVAC service provider. Reports Regularly reports on the status of the system and notifies the Building Official of any system problems. Performs weekly checks of the standby generator at the police department; provides documentation and reports problems concerning the generator to the police chief. Monitors condition of city center facilities and coordinates the repair activities with the Building Official. Assists the Building Official with the preparation of the City Center budget request 9 Responds, in a timely manner, to building issues raised by City Center staff and customers. • 10 Performs related duties as required. EQUIPMENT Personal computer, HVAC computer, vacuum cleaner, buffing machine, lawn mower, �, snow blower, tools, cleaning supplies and equipment. DESIRABLE QUALIFICATIONS Knowledge of cleaning materials, equipment and methods. Knowledge of operation of low pressure boiler and heating system. Mechanical aptitude. Ability to • schedule own time and work without direct supervision. Physical stamina SPECIAL REQUIREMENTS Class IV boiler license or ability to obtain license. WORKING CONDITIONS Inside and outside work. Flexible schedule may be required due to use of City Center facility. Approximately 35 hours per week at city center and 5 hours at police building. Grade IX • CITY OF HUTCHINSON MEMO Finance Department September 4, 1998 Attached are liability and comprehensive insurance renewals for the year, which began June 30. Dennis Potter will be in attendance to review the coverage and answer any questions. • Mark Flaten will also be in attendance if there are questions regarding risk management on these renewals. • City of Hutchinson 1995-96 1996 -97 1997 -98 1998 -99 1998 -99 1998 -99 &biect of Insurance LMCIT LMCIT LMCIT LMCIT Ckanre Percentage Property 33,181 37,506 29,134 15,898 (13,236) * - 45.44% Limits: 31,261,982 30,550,273 30,974,945 26,217,473 (4,757,472) - 15.36% Rate per (00's): 0.106 0.123 0.094 0.061 (0.033) - 35.11% Deductible 25,000 25,000 25,000 25,000 Inland Marine 3,076 3,690 4,028 4,047 19 .47% Limits: 736,602 584,327 750,752 698,392 (52,360) ** -6.97% Rate per (00's): 0.418 0.631 0.537 0.300 (0.237) - 44.13% Deductible: 500 500 500 500 Boiler & Machinery 8,440 4,441 4,415 4,745 330 7.48% Fidelity Bond 2,485 2,485 2,485 2,485 Crime 834 1,452 1,501 1,428 (73) -4.87% Deductible: 500 500 500 500 Automobile 34,924 29,602 34,824 36,151 1,327 3.81% $600,000 CSL $750,000 CSL Expected Deductible Costs 25,000 25,000 25,000 25,000 Womprehensive Deductible: 500 500 500 500 Expected Net Costs 500 500 500 500 General Liability 62,434 81,013 97,156 98,948 1,792 * ** 1.85% Inverse Condemnation Included Included Included Included $600,000 CSL $750,000 CSL Liability Deductible: 500 500 500 500 Liquor Liability 14,132 16,740 14,144 6,258 (7,886) - 55.76% Receipts 1,624,457 2,092,555 2,111,000 2,503,385 392,385 18.59 Rate/$100: 0.870 0.800 0.670 0.250 (0.420) - 62.68% Limit of Liability: 1,000,000 1,000,000 1,000,000 1,000,000 Public Officials Liability Incpded in GL Included in GL Included in GL Included in GL $600,000 $750,000 Liability Deductible: 500 500 500 500 Airport Liability 5,150 5,550 5,650 5,610 (40) - .71% Limit of Liability 5,000,000 5,000,000 5,000,000 5,000,000 Hangerkeepers Liability: 1,000,000 1,000,000 1,000,000 1,000,000 SOW 164,656 182,479 193,337 175,570 (17,767) -9.19% Package/Boiler & Machinery 142,889 157,704 171,058 161,217 (9,941) -5.76% LMCrr Premium Only 134,449 157,704 171,058 161,217 ( 9,841) -5.76% g -A ' Page -2- City of Hutchinson 1998 -99 Comparision City of Hutchinson • Properties for Utilities deleted. •' Coverage broadened to include all unscheduled property under $25,000. •'• Includes General Liability for Gas Utility. Please note, the Combined Single Limit of Liability coverage increased from $600,000 to $750,000. i 1 L� • • 0 CITY OF HUTCHINSON 0 l u C Finance Department September 4, 1998 Attached are health insurance renewals for the year, which began September 30. Mark Flaten and Dennis Potter will be in attendance to discuss the rates and the new contracts for administration of • our self- insurance fund. Mark will also be discussipg going to a higher deductible program, which could save money, and at the same time still provide good coverage protection for our fund. H. \O \m Il.N • Chyaf wrtci km k"th Con Co.41 4 /711110 1 1 '- •h+a4nd 4 PCS Drug CONY 374103150 dad Sip Cm *b Cairo U' Wcy Rx* for E,4o4d4d loom Roo brAep4p4* Slap lm 0) 125 61p44*d Loan ApplyW 68p Lm A4adwArw Twpv4Cowg4 FROMECTED COSTS FIlr0641R LEVEL • EXPECTED AdNMblo400 Foy odAdull S*p tde TmrdpMMC&Amp Cb k Do46R6 AWW" Tom MOabVy FUgrpl I N)3/7d (A) wl Wep Woo" m YY4gA*d ToIY S'4g* Siq* Frniy F441m F4m6y Court TOW 20.43 20.45 243.40 1.451.95 2,94410 M'Cl (A.D) 040 000 040 12 71 230 163 175 0.00 040 0.00 Sig* Fimly 040 AmuW 747E 38198 5272.46 4pd352 141.97 33176 2.70 8.75 3240 MIS 31180 7,455.00 17733 414.10 414.10 2,17640 79,40110 15,538.00 352,61370 37631970 20,421.60 262.25036 2 ,787]6 302AM-M 73.03.12 44096112 474.41424 177.71 25,536.00 3501370 3783020 93,70&00 0% 0% 20AS 20.45 20.38&20 93,50310 177.71 W.69 2.70 8.75 7,10.60 2w" 405,E { -- - MO^hy ` • - - - = r 121.25 13,8.46 214,717.01 Inn 28423 27,014.18 SLpb Fn* Sry* F-* Sip* Fmdy TOW • 20.18 20,45 245.40 1,45195 294480 17.427.10 20,38820 010 080 0.00 0.00 ON 000 0.00 040 Om 080 040 0.00 040 0.00 30.000 3143 747E 31198 5272.46 4.68352 63,269.61 57,0104 170 8.78 3240 82173 38180 7,49540 7,843x0 14117 33125 1.7@.40 23.320.86 MAMO 26225058 302..436 • 19685 434.74 216216 30.886.54 26.31692 370.368.48 3917u.4O FUNOM LEVELQAOOATIAcHn Adninil OW Fw UbADLD PMMRm 1 hdN"SbPLm4 30.000 Tr4 wow Cowpo" Cbn DAMS AmbW ToimMv"Fu cw Corm! Fuodm L" coeu mvi.* Rm 64'8 7h4J44*t Chia R4*: 1 efl g-Yq" S'4g* FVW Sig* FW* Sego FWy TOW 20.43 20.45 243.40 1.451.95 2,94410 17.423.40 20.38820 040 000 040 080 0,00 040 040 040 0.00 040 0.00 040 Ono 040 31.83 747E 38198 5272.46 4pd352 Wmm 67.03.04 2.70 8.75 3240 MIS 31180 7,455.00 7.8010 177.17 414.10 2,17640 79,40110 15,538.00 352,61370 37631970 232.31 51738 2 ,787]6 38,746.78 73.03.12 44096112 474.41424 177.71 38789 0% 0% 177.71 W.69 18118 405,E 991E 121.25 280.26 214,717.01 Inn 28423 2IGM30 • IryooNlrX Am"i o4N*&rWn bs. MWkW g-Yq" 140,000 120,000 100,000 'O �a o_ e0,000 E U 00,000 E a LL 40.000 $30,000 20,000 • Family Slop Loss 3 Aggregate Stop Loss Insurance Model • • ND 0 N 4 b m x l� 0 0 4 Family Claims - Examples 925% 150% 0 360.000 700,000 260,000 N 200•OW a 0 U 730,000 100.000 60,006 0 0 Clty of Hutchinson et al Stop Loss Cost Options 0 ng Fund of 300 (Use for payments in s of $30,000 to )00. pectod Savings ims ip Loss Premium u a w 0 i~ N U � I W I G N 0 A N 0 0 0 Current ><30K Slop Lose $100k Slop Lossl(90) Erp $100k Stop Los9496) E:p Scenarios AmL Hutchinson Area Healt Care r Hutcbinson Community Hospital Burns Manor Nursing Home • Dassel Medical Center • Wtnsted Family Practice Clinic W IV 1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000 OCT 2.3 1998 October 21, 1998 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: CM ' - rHU' I ' .NSON The board of directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on October 21, 1998, heard from our insurance consultant, Mark Flaten regarding a proposal to increase our "stop loss" coverage for our health plan. The following reflects the dialogue and decision of the board regarding the proposal. "Insurance Changes . Mark Flaten, Insurance Consultant presented a proposal to increase the current stop • loss provision in ourself funded health insurance plan from $30,000/ year to $100,000 /year. The proposal will save significant dollars to the plan if we continue at the same rate of experience. The plan would be funded by the three City entities at the present rate. Adjustments to the fund would be made by the three City entities according to an agreed upon methodology. Following discussion, motion was made by Peterson, seconded by Slanga, to endorse the proposal and recommend to the city council that the stop loss provision be increased to $100,000. All were in favor. Motion passed." Thank you, in advance, for consideration of this request. Don Erickson will be able to address questions you may have regarding this item at your meeting on Tuesday. Sincerely, ZI HINSON AREA HEALTH CARE Philip G. Graves President /cs • W CITY OF HUTCHINSON MEMO Finance Department October 15, 1998 We have had another call on the city's long term investments. Called was an investment with Prudential • $400,000 FHLB 7/01/01 6.0* (callable 3 months) To reinvest in longer term funds please approve purchase of the following securities purchased through Prudential Securities. $400,000 FHLB 5.26% 10/26/2001 (Prudential) (3 month call option) • D �� r 0 G Hutchinson City Center 11111 a Street SE Hutchinson, MN 55330.2522 - 320-587- S151lF= 326734-4240 0 TO: Mayor & City Council FROM: Mary Haugen, Facilities & Operations Manager RE: Civic Arena Mighty Ducks Grant Agreement DATE: October 27, 1998 We've had ongc ng discussions with the State's Amateur Sports Commission regarding the sty us of the Civic Arena "Mighty Ducks" grant award. We had requested an ext asion to the deadline for executing the grant agreement. The deadline to have signed agreement is October 31, 1998. . We were hoping :o have more information regarding the local match, i.e. private fundraising and iptions for reducing the cost of the project prior to signing the agreement. We .ceived word on Friday, October 23 that in order to continue to be considered fc - our grant award, the signed contract is due at the end of the month, no extent ons would be given. The contract doe have a cancellation clause in it stating that if the city is unable to build the rink, th. only penalty to the grantee is not receiving the fimding. 0 Your approval is necessary to pass a resolution authorizing the city to enter into an agreement with t ,e Minnesota Amateur Sports Commission. By doing so, we can preserve the $2_'0,000 of state grant funds set aside for the Hutchinson Civic Arena's second ::feet of ice. Printed m recycled paper - �--> 0 i RESOLUTION #11098 CERTIFICATE OF RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT and CERTIFICATE OF INCUMBANCY Be it resolved that the City of Hutchinson enter an agreement with the State of Minnesota, for the Hutchinson Civic Arena Expansion Project, to be conducted during the period from November 1, 1998 through November 1, 1999. Marlin Torgerson is hereby authorized to sign and execute such agreements as are necessary to implement the project on behalf of the Grantee. I certify that the above resolution was adopted by the City Council of the City of . Hutchinson on October 27, 1998. I further certify that Marlin Torgerson is the present Mayor of the City of Hutchinson and that the following is a specimen of his signature. SIGNED: WITNESSED: (Sii6ature epresen * g (Signature) Executive ;?(e t VO 4 -- (Title) (Date) (Title) (Date) THIS grant contract, and amendments and supplements thereto, is between the State of Minnesota, • acting through its Amateur Sports Commission (hereinafter STATE) and the City of Hutchinson (hereinafter GRANTEE), witnesseth that: WHEREAS, the STATE, pursuant to Minnesota Statutes Section 240A.09 and 1998 Minn. Laws ch. 404, sec. 15, subd. 6 is empowered to promote the development of proposals and award grants for new statewide public ice facilities and for renovation of existing ice arenas; and WHEREAS, on or about April 20, 1998, the STATE issued a Request for Proposals ( "RFP ") seeking proposals from eligible GRANTEES interested in building or renovating public ice arenas; and WHEREAS, GRANTEE's proposal was among those selected to receive grant funds to finance the construction or renovation of an ice arena; and • WHEREAS, GRANTEE represents that it is duly qualified and willing to perform the services set forth herein, NOW, THEREFORE, it is agreed: I. GRANTEE'S DUTIES GRANTEE shall construct a new public ice arena or renovate an existing public ice arena in accordance with the terms, conditions and specifications set forth in the STATE's RFP and GRANTEE's proposal, which shall be read together, attached hereto and incorporated by referenced as Exhibit A. U. CONSIDERATION AND TERMS OF PAYMENT A. The total obligation of the STATE for all compensation and reimbursements to GRANTEE's shall be and shall not exceed one hundred and twenty five thousand dollars ($125,000). B. Terms of Payment Payment shall be made by the STATE promptly after GRANTEE's presentation of evidence documenting that at least twenty-five percent (25 %) of the construction or renovation of the public ice arena has been completed and paid for with funds other than this grant award. Such evidence shall be submitted in a manner prescribed by the STATE, and shall constitute compliance with the match requirement set forth under Minn. Stat. 240A.09(b). • III. CONDITIONS OF PAYMENT All services provided by GRANTEE pursuant to this grant contract shall be performed to the satisfaction of the STATE, as determined at the sole discretion of its authorized representative, and in accord with all applicable federal, state, and local laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by is the STATE to be unsatisfactory, or performed in violation of federal, state or local laws, ordinances, rules or regulations. IV. TERMS OF CONTRACT This grant contract shall be effective on June 22, 1998 or upon the date that the final required signature is obtained by the STATE, pursuant to Minn. Stat. 1613.06, subd. 2, whichever occurs later, and shall remain in effect until June 30, 2000, or until all obligations set forth in this grant contract have been satisfactorily fulfilled, whichever occurs fast. V. CANCELLATION Prior to disbursements of funds, this grant contract may be canceled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30) days written notice to the other party. If the STATE finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled, the STATE may take action to protect its interests, including requiring the return of all or part of the funds already disbursed. VI. STATE'S AUTHORIZED REPRESENTATIVE The STATE's authorized representative for the purpose of administration of this grant contract is Paul Erickson or his successor in office. The GRANTEE's authorized representative for purposes of administration of this grant contract is Marlin Torgerson, or his successor. The GRANTEE's authorized representative shall have full authority to represent GRANTEE in its fulfillment of the terms, • conditions and requirements of this grant contract. VII. ASSIGNMENT GRANTEE shall neither assign no transfer any rights or obligations under this grant contract without the prior written consent of the STATE. VIII. Ate.. Any amendments to this grant contract shall be in writing, and shall be executed by the same parties who executed the original grant contract, or their successors in office. IX. LIABILIT . GRANTEE agrees to indemnify and save and hold the STATE, its representatives and employees harmless from any and all claims or causes of action, including all attorney's fees incurred by the STATE, arising from the performance of this grant contract by GRANTEE or GRANTEE's agents or employees. This clause shall not be construed to bar any legal remedies GRANTEE may have for the STATE's failure to fulfill its obligations pursuant to this grant contract. X. STATE AUDITS The books, records, documents, and accounting procedures and practices of the GRANTEE relevant to this grant contract shall be subject to examination by the STATE and the Legislative Auditor. XI. DATA PRACTICES ACT The GRANTEE agrees to comply with the Minnesota Data Practices Act as it applies to all data provided by the STATE in accordance with this grant contract and as it applies to all data created, gathered, generated or acquired in accordance with this grant contract. XII. PUBLICITY Any publicity given to the program, publications, or services provided resulting from this grant contract, including, but not limited to, notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the GRANTEE or its employees individually or jointly with others, or any subgrantees shall identify the STATE as a sponsoring agency and shall not be released without prior approval by the STATE's authorized representative. XIH. ANTITRUST GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XIV. PREVAILING WAGE GRANTEE hereby acknowledges that acceptance of this grant expressly subjects its construction or renovation or prevailing wage rate statutes (Minn. Stat. 177.41, et seq.). XV. JURISDICTION AND VEN[JE This grant contract, and amendments and supplements hereto, shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this grant contract, or breach thereof, shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesota. XVI. GRANTEE SIGNATURES GRANTEE certifies that authorized person(s) have executed the grant contract on behalf of the GRANTEE as required by applicable articles, by -laws • or resolutions. XVH. OTHER PROVISIONS (Attach additional pages as necessary.) IN WITNESS WHEREOF, the parties have caused this grant contract to be duly executed. APPROVED: 1. GRANTEE: 2. STATE AGENCY: By By Title Title Date Date As to form and execution By 3. ATTORNEY GENERAL Title By Date Date I* F � .� '_-) Jff(CRow RIVER OCT 1998 Habitat for Humanity CIT - - .gz5oly 35 North Mein Street • Hutchinson, MN 55350 • Telephone (320)887 -8888 Mr. Marlin Torgerson MAYOR OF HUTCHINSON City of Hutchinson 11 Hassan St. SE Hutchinson, MNB. 55350 Dear Mr. Torgerson: I am writing this letter to request time at your next City Council Meeting {either Oct. 13 or 27, 1998 }. The reason for the request is to request a waiver on assessments for the property at 506 Barley St here in Hutchinson. {PID # 23. 150. 0020} This request is similar to the waiver which the city granted last year on the property located at 491 California St NW Hutchinson. The cost of the assessments at 506 Barley St. are $4788.16, which are due November 15, 1998. The reason for this request is quite basic, if we added the assessments on to the yearly tax which will be due on the home, not only this home owner but the majority of our low - income families would not be able to afford a home in Hutchinson. Please have Mr. Plotz advise me if your agenda on either of the above dates will accommodate me or if there might be another solution to our delimma. Sin cerely�, Y "\ ohn M. Nic ols Executive Direc r Serving McLeod County and the Surrounding Aroma 61 A' PIONEERLAND LIBRARY SYSTEM'S AUTOMATION NEWSLETTER VOLUME 2, ISSUE 2 (SEPTEMBER 1998) PIONEERLAND'S INTERNET SERVICES Pioneerland Library System is providing access to its "card catalog" by way of internet on WEB PALS. This catalog can be found at: http: / /www.pals.msus.edu (then click on "Search PALS" scroll down "all PALS libraries" to " Pioneerland Library System" click "submit ") With WEB PALS patrons can access the holdings of Pioneerland's 31 libraries, and the collections of 80 other PALS libraries such as St. Cloud, St. John's and Mankato State. In addition to the "card catalogs ", patrons have online access to business, education, health, and general magazines and indexes through Pioneerland's WEB PALS services. Access to these databases can be found by going to the screen "Search PALS" (see paragraph above) Click on "Search PALS" and screen "Select Library and Resources" will appear. This screen will provide access to the online magazines and databases. Since these are commercial databases, they can only be accessed from Pioneerland's local libraries and not from one's home, office or school. However, Pioneerland Library System's internet "card catalog" can be accessed from the home, office or school. Since the beginning of this year, there have been over 131,000 transactions on all of • Pioneerland's WEB PALS services. PLS ONLINE 2000 I IPDA 1) Barcoding Pioneerland has produced 325,000 barcodes. Regional headquarter and processing staff have begun the process of training and assisting local staff and volunteers with placing these barcodes on local libraries' book collections. Most of the barcwding should be completed by end of the year. 2) New Computers and Barcode Scanners Pioneerland has begun distributing to local libraries the first of the two PLS ONLINE 2000 computers that local libraries will receive. The first computer will assist with the barcoding process. Pioneerland also has ordered barcode scanners. Libraries will receive their second PLS ONLINE 2000 computer with the installation of the online circulation system. The installation of the online circulation system should begin by the end of the year. The scanners and computers will be used for checking in and out of items, for verifying patrons authorization to check out materials, for flagging overdue items, for producing library use and circulation statistical reports, for handling reserves and processing patrons' library cards. • MNLINK i IPDATF Pioneerland's PLS ONLINE 2000 current service provider is PALS. PALS manages and updates Pioneerland online catalog , its database, and provides online access to commercial informational services. PALS also will be responsible for operating to Pioneerland's online circulation system. The circulation system should be in operatic in some libraries by the end of this year. PALS has been selected by the State to operate and manage MNLINK's System for all libraries out side of the University of Minnesota system. SYSTEM X is the cer _r piece of the State's $12 million automation system linking all types of libraries to the Wine online library management system. Infact, PALS itself will migrate to MNLINK's S;' m X. With over 80 libraries in the current PALS system, its migration is not ezpecteo to be completed until December 31, 2002 at the earliest. Pioneerland's MNLINK options are: 1) Continue having PALS online cataloging, circulation and database services for another 4-5 years 2) Switch to MNLINK's System X as soon as possible. Pioneerland is scheduled to be the first public library system on System X. Implementation is expected to be early 2000. 3) Select another vendor other than System X if this new system doesn't prove to be economically feasible or if it performs poorly. That decision wouldn't need to be made for another two years. While considering its options, Pioneerland continues with its PLS ONLINE 2000 project • with expectations of having some of its libraries fully operating an online system before the end of this year. MNLINK SYSTEM X TIME TNT * September- December, 1998: 1) Virtual or physical union catalog decision 2) Governance Structure adopted 3) Membership contract developed 4) Funding Formula adopted 5) Technical investigations conducted 6) Migration scheduled developed *February-April, 1999: Contract(s) finalized with vendor *May- August, 1999: 1) System X training, installations and testing at Mankato and UM -TC 2) Test site implementation at UM -Moms *October- December, 1999: Equipment installations and training at beta sites: St. Cloud State University, St. John's University & College of St. Benedict *January 2000: Beta sites operational * January- December 2002: Implementation at additional sites U • • CITYPUTCHINSON CITY OF HUTCHINSON LIQUOR STORE COMPARISON LIQUOR STORE COMPARISON SEPTEMBE 1997 Sep -98 --------- ---------- SEPTEMBE TOTAL - -- ----- ----- - -- --- --------- --------- TOTAL LIQUOR BEER WINE MISC. TOTAL BY WEEK LIQUOR BEER WINE MISC. TOTAL BY WEEK 1 0 ---- - - - - -- 1 ------------- 2,013 - - - --- 2,905 ------------------------------------- 533 232 5,683 2 2,053 2,759 567 320 5,699 2 1,674 2,990 385 197 5,246 3 1,612 2,781 549 246 5,188 3 2,934 4,774 665 487 8,860 4 1,944 3,090 623 303 5,960 4 4,454 10,300 1,605 653 17,012 5 3,349 7,243 1,105 670 12,367 5 5, 194 11,667 1,989 987 19, 837 6 3,252 7,273 1,269 702 12,496 56 41,710 7 HOLIDAY 0 6 1,635 2,560 517 217 4,929 B 2,282 3,298 539 254 6,373 9 1,515 2,185 543 348 4,591 9 1,996 2,759 476 193 5,424 10 2,209 2,626 441 334 5,610 10 1,956 4,010 710 460 7,130 11 2,093 3,393 694 388 6,566 11 3,770 6,089 1,223 628 13,710 12 3,563 6,428 1,369 523 11,883 12 3,977 8,033 1,236 767 14,013 13 3,612 6,427 1,622 703 12,364 46,658 45,943 14 1,807 2,646 498 241 5,272 15 1,397 2,304 307 459 4,467 15 1,677 2,501 301 215 4,694 16 1,741 2,894 618 186 5,239 16 2,035 3,302 503 339 6,179 17 1,631 2,714 625 261 5,231 17 1,979 4,181 819 333 7,312 18 1,877 3,664 510 301 6,352 16 3,973 8,360 1,197 804 14,334 19 3,653 6.066 1,203 561 11,503 19 3,623 7,613 1,357 814 13,607 20 3,450 7,408 1,641 867 13,366 51,390 46,158 21 1,314 2,100 341 139 3,894 22 1,421 1,9115 637 117 4,160 22 1,801 2,573 594 300 5,268 23 1,403 2,024 527 331 4,285 23 1,592 2,751 670 31B 5 24 1,921 2,653 583 274 5,431 24 1,834 3,315 790 211 6,150 25 2,107 3,844 835 411 6,997 25 3,788 7,030 1,241 654 12,713 26 3,258 5,990 980 497 10,695 26 3,637 7,915 1,517 716 13,985 27 3,257 6,561 1,467 655 11,940 47,341 43,508 28 1,516 2,728 479 241 4,964 29 1,845 2,130 504 153 4,632 29 1,400 2,622 444 208 4,674 30 1,497 2,421 475 195 4,588 30 1,918 2,748 565 246 5,477 9,220 15,115 64,626 121,210 20,677 10,637 217,150 TOTAL 57.295 99,033 20,191 10,020 186,539 97 TOTAL 57,295 99,033 20,191 10,020 186,539 98 TOTALS 53,740 90,874 16,529 8,314 169,457 60P SALE 30 56 10 5 100 % OF SALE 31 53 11 5 100 SALES INC OR DEC 30,611 16 % SALES INC OR DEC 17,082 10 % • .4006 PM Final HUTCHINSON AREA HEALTH CARE Slalemenl of Revenues and Expenses Month and Period Ended September 30, 1996 CURRENT MONTH YEAR -TO -DATE YEAR- TODATE Over (Under) Budget Over (Under) Budget VARIANCE % Revenue Actual Budget Dollars Percent Actual Budget Dollars Percent Sep 97 1998 vs 1997 1 In patient revenue S1.51%426 $1.527,068 $59,357 3.9% $13,764454 $13,953,593 ($189,139) -14% $11,967,110 15.0% 2 Out patient revenue 1958,545 1664,199 74,346 3.9% 17,114,672 16,868.489 146,183 0.9% 15,202,830 12.6% 3 Resident Revenue 397,800 373,430 24,370 6.5% 3,504,531 3433,700 70,831 2.1% 3,428,009 2.2% 4 Total patient/resident reverrue Discounts $3,942,771 $3,784,698 $158,073 4.2% $34,383657 $34,355,782 $27,875 0.1% $30,597,949 124% 5 Governmental B Policy Discount 1,322,836 1,322,565 271 00% 11637,671 12.013,825 (376,154) -3.1% 10,612,496 9.7% 6 Free Care 5,797 8,333 (2536) -304% 39,550 75,000 (35,450) -47.3% 5,465 823.7% 7 Total deduction from revenue $1.328,633 $1,330,898 ($2,265) -02% $71877,221 $12,088,825 ($411,604) -50.4% $10,617,961 100% 8 Net patientliesioent revenue $2614,138 $2,453,800 $160,338 6.5% $22,708,438 $22,266,957 $439,479 2.0% $19,979,988 13.6% 9 Other operating revenues 23,797 25,803 (2006) , -78% 223478 232684 (9,206) -40% 230,971 -32% 10 Net operating revenue $2,637,935 $2,479,603 5158332 6.4% $22.929.914 $22499,641 $430,273 19% $20,210,959 13.5% Expenses 11 Salaries $1,116,086 $1,061,447 $34641 3.2% $10043,599 $9,871,868 $171,731 1.7% $9,269,230 8.4% 12 Employ" Benefits 241,887 229,168 12,699 5.5% 2,150,909 2079,822 71,087 3.4% 1,881076 14.3% 13 Professiowl and Medical Fees 307,986 244,416 63,570 26.0% 2,829,919 2,208,641 621,378 281% 2,251,582 25 7% 14 Utilities, Mince Contracts B Repairs 115,270 127,475 (12.205) -96% 1,072,664 1,106,315 (33,651) -30% 1,034,389 37% 15 Food, Drugs d Supplies 354,945 326,093 28 88% 3,096,262 2,812431 283,831 101% 2,855,836 8.4% 16 Other expense 76,732 83,558 (6,826) -8.2% 630,332 895,789 (265.437) -26.8% 504,255 25.0% 17 Minnesota Care 19,448 19,448 0 00% 158,611 175,028 (18,417) -10.5% 187,811 -166% 18 Bad debt 34,333 34,325 8 00% 278,465 317,593 (41,128) -12.9% 289,225 -4.4% 19 Interest 43,595 38,476 5,119 133% 405,919 350,896 55,023 157% 568,287 -286% 20 Depredation 134,778 124,647 10,131 8.1% 1,210,509 1,088,377 122,132 112% 1002,557 20.7% 21 Total expenses $2,445062 $2,309,073 $135,989 59% $21,873,189 $20,906,640 $966,549 4.6% $19,844,248 10.2% Excess of net operating revenue 22 over (under) operating expenses $192,873 $170,530 $22343 13.1% $1,056,725 $1,593,001 ($536278) -33.7% $366,711 186.2% Ngnooerating Revenues 23 Investment incgrne $58,160 539,167 $18,993 48.5% $359,552 $352,500 $7052 2.0% $407,998 -11.9% 24 Other norloperahng revenue (net) 5,435 3,915 1 388% 19,054 34.760 (15,706) - 45.2% (20,533) - 192.8% 25 Total norwperating revenue $63,595 $43,082 $20 476% $378,606 $387,260 ($8,854) -2.2% $387,465 -2.3% 26 Net Income $256468 $213,612 $42,856 20.1% $1.435,331 $1,980,26 ($54 4930) -275% $754,176 903% 27 Peeent days 896 834 62 7.4% 7,021 7,722 (701) -9.1% 6,813 31% 28 Resident days 3.613 3,513 100 28% 32,282 33,226 (944) -2.8% 32,710 -1.3% 29 Percent occupancy - budget beds - Hospital 498% 463% 3.4% 74% 42.9% 47.1% -4.3% -9.1% 416% 31% 30 Percent occupancy - budget beds - Nursing Nome 948% 89.2% 56% 6.3% 931% 958% -2.7% -28% 94.3% -1.3% 31 FTE's 386.7 386.9 -02 -01% 392.5 386.9 5.6 1.5% 3855 1.8% 32 Admissions (adjusted) - Hospital Only 462 496 (35) -7.0% 4,254 4.443 (180) -43% 4,139 2.8% 33 Expenses (net) per admission (adjusted) - Hospital only 4,253 3,734 520 139% 4,128 3,758 388 9.8% 3,760 9.7% 34 Revenue per admission (adjusted) - Hospital only 7,483 6,757 726 107% 7,084 6,833 251 3.7% 6,431 10.2% 35 Net Revenue per admission (adjusted) - Hospital mly 4,674 4.131 543 132% 4,411 4,171 240 5.7% 3,933 122% 36 Discounts as a percent of revenues 337% 35 2% -1.5% A 2% 34.0% 35.2% -1.2% -35% 34.7% -2.1% 37 FTE's per 100 admissions (adjusted) - Hospital only 48 4 5 0.3 72% 48 4.5 0.3 60% 4.7 11% 38 Days in Net Ac nls Receivable 69.8 52.3 17.5 33.5% 51.8 353% 39 Case Mix - Home c"y 2.46 2.42 004 17% 2.43 2.42 0.01 04% 2.44 -04% �}T Finstrnnl.xls Pam Larson HUTCHINSO HEALTH CARE • Compare Balance Sheet As of September 30,19M ASSETS Current Assets 1 Cash and investments - Operations 2 Cash and investments - Self- Insured 3 Subtotal cash 8 Inv« stments (A) (e) (A) -(B) SEP AUG SEP Charge 1998 1998 1997 CY vs PY $1,445,519 $1,359,426 $2,179,084 (733,565) 758,432 773,042 1,064843 (306,411) $2,203,951 $2,132,468 $3,243,927 (1,039,976) 11,047,349 10,132,055 7,106,989 3,940,360 (2,684,131) (2,518,713) (1,095,928) (1,568,203) (2,462,246) (2,256.681) (2113,916) (348330) $5,900,972 $5,356,661 $3,897,145 2,003,827 49,722 36,210 7,853 41,869 530.420 523,640 442,707 87,713 114,812 132,628 98,159 16,653 LIABILITIES AND FUND BALANCES Cwrent Liabilit Current malum es of Long term debt Accounts payable - trade Estimated c "clual settlements -net Accrued expenses Salaries PTO Interest Sell- Insured programs MN Care lax payable Deferred liabilities Deferred revenue (A) (B) (A) -(B) SEP AUG SEP Change 1998 1998 1997 CY vs PY 4 PalienUftesident rata , vables 5 Allowances for bad d. bts 6 Advances and C tfar fUal allowances 7 Net pahentfresident and Third -party 8 payw receivables 9 10 Other receivables - net 11 Inventories 12 Prepaid expenses 13 Total Current Assets $8,799,877 $8,181,607 $7,689,791 1.110,085 14 Board Designal"Funded Depreciation Investments $5,927.983 $5,874,303 $6,212,764 (284,781) 328,560 (22,686) 15 Investment in Joint Ventures $94,273 $94,273 $108,984 (14,711) Plant Assets 16 Land 17 Buildirgs 18 Accumulated depredation 19 Buildings less depreciation 20 Equipment 21 Amumulated depredation 22 Equipment less depredation 23 Cashc nslruchon 8 equipment 24 Conslrrlcllon in progress 25 Total Plant Assets Olher Assets 26 Deferred financing costs 27 Total Furls $165,696 $165,696 $165,696 Total Current Liabilities 18483,985 18,483,985 18,144,532 339,453 (7,512,571) (7.451.946) (6,798,213) (714,358) Long -lens Debt (less Curren( $10,971,414 $11,032,039 $11,346,319 (374,905) maturities) 11,507,467 11,498,698 9,948,669 1,558,598 (7,955,094) (7,870,290) (6,975,250) (979,844) $3,552,373 $3,628,408 $2.973,619 578,754 0 0 0 0 531,260 463,802 636,514 (105254) $15,220,743 $15.289.945 $15,122,148 98,595 _Fund balance $103 675 $105,160 $228,853 (125,178) $ $29,545,288 $ 29,36 2. 540 764,011 Total Funds $372,965 $372,742 $455,661 (82,696) 1,512,534 1,315,251 1,285,546 226,988 763,855 753,368 952,335 (188,480) 794,869 709,987 655,291 139,578 943,574 946,800 824,568 119,006 305,874 252.449 328,560 (22,686) 347,409 352,746 632,560 (185,151) 53,857 51,183 87,191 (33,334) 40,825 38,150 34,722 6,103 613 5,544 1,838 (1,225) $5,136,375 $4,798,220 $5,158,272 (21,897) $10,764,615 $10,757,978 $11736196 (971581) $14,245,561 $13,989,090 $12,468,072 1,777.489 $ $2 $29,36 784, k FinstmnI.As Pam Larson The Hutchinson Safety Council met on Monday, September 28, 1998 at noon in the Courtyard area of the Hutchinson Elks Lodge. Members in attendance were: June Wick, Myron Johnson, Craig Johnson, Brad Emans, Dick I-Eggins, Frank Murphy, Leslie Smith, Lucille Smith, David Mueller, Dave Conrad, and Vi Viesselman. The business meeting was conducted by Council President, Dick Higgins. The minutes from the July meeting were approved. The report from the treasurer showed that there was $97.48 in the checking account and $375.52 in the savings account. OLD BUSINESS A discussion was held on the sign that Casey was having made and the vote to contribute $100 to that project. It was voted that Vi would contact Casey and get a bill from him. As the balance in checking is not enough to cover the amount voted for this project it was voted to withdraw from savings an amount to cover the bill and to raise the checking account to $100. Brad Emans reported that the Fire Department/Safety Council booth at the county fair was very well received. Lang's Meat Market's back door opening into the ally was again discussed. It was reported by Dave Mueller that the placing of speed bumps should help in a limited way. Speed bumps need to be removed for winter snow removal which also contributes to the solution of this problem. NEW BUSINESS Dave Conrad brought to the council's attention, materials sent to him by the Minnesota Safety Council in regards to the law about pedestrian right -of -way in a crosswalk. There is concern about the lack of knowledge by the general public as to the content of this law. It was suggested that the phone company be contacted to see if this material could be used as inserts in the monthly billing process. It was also suggested that the Leader and the Hutchinson City News be contacted with the possibility of using some of the material as part of publication. Traffic concerns on Juul Road were brought to the Council's attention by Craig Johnson. Dave Mueller spoke about the goal of continued aggressive enforcement of traffic and noise ordinances. Continued confusion about driving and parking in bike lanes was also discussed. Compliments were extended to the Fire Department on the recent open house. The subject of a new meeting place consumed the rest of the meeting time. The Elks are no longer open at noon. Networking by Dick —Vi— and other members will take place and the location for next month's meeting will be determined later. OCTOBER MEETING---- - - - - -- OCTOBER 26, 1998 The October meeting will be on Monday, October 26 at the Heritage Center. A catered lunch is being arranged. Please call to make a lunch reservation by MONDAY -- OCTOBER 19. Contact Vi to make this reservation. Phone - - - -- 234 -0272 (home) 587 -5763 (work) • e- mail - - - - -- Vviesselman@ridgewater.mnscu.edu Or cort@hutchtel.net