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cp11-24-1998 ca Ah M
NOVEMBER
In
SUNDAY
MONDAY
TUESDAY
1998
-22-
-23—
—24-
HUTCHINSON
7:00 a.m. — Leadership Team Meeting
in Main Conf. Room
CITY
CALENDAR
4:30 p.m. — City Council Budget
9:00 am. — Management Team Mtg.
Workshop in City Center Main
in Main Conf. Room
Conference Room
5:30 p.m. — City Council Meeting in
WEEK OF
4:30 p.m. — Library Board Meeting at
Council Chambers
Library
November 22 - 28
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-25—
—26—
—27—
—28—
CONFERENCE /SEMINAR/
THANKSGIVING DAY
CITY OFFICES CLOSED
TRAINING/VACATION
11/23 -12/1 ChitraKrishnamoorthi (V)
5:30 p.m. — Utilities Commission
Meeting at Utilities
Conference
M = Meeting
S = Seminar
T =Training
V = Vacation
• AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, NOVEMBER 24,1998
1. C L. TOORDER - :30 P.M.
2. INVOCATION — Rev. Max Myers, Riverside Assembly of God
3. MINUTES - REGULAR MEETING OF NOVEMBER 10, 1998
Action — Approve as presented/amended
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PLANNING COMMISSION MINUTES OF OCTOBER 20, 1998
2. SENIOR ADVISORY BOARD MINUTES OF SEPTEMBER 21, 1998
3. HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES OF
NOVEMBER 16, 1998
(b) RESOLUTIONS AND ORDINANCES
• 1. ORDINANCE NO. 98 -242 — AN ORDINANCE ADOPTING THE 1998
MINNESOTA STATE BUILDING CODE PROVIDING FOR THE
APPLICATION, ADMINISTRATION, AND ENFORCEMENT OF THE
MINNESOTA STATE BUILDING CODE BY REGULATING THE
ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION,
REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION,
OCCUPANCY, EQUIPMENT, USE, HEIGHTS, AREA, AND
MAINTENANCE OF ALL BUILDINGS AND /OR STRUCTURES IN THIS
MUNICIPALITY; PROVIDING FOR THE ISSUANCE OF PERMITS
AND COLLECTION OF FEES THEREOF; PROVIDING PENALTIES
FOR VIOLATION THEREOF; REPEALING ALL ORDINANCES AND
PARTS OF ORDINANCES THAT CONFLICT THEREWITH (SECOND
READING AND ADOPT)
2. RESOLUTION NO. 11101 — RESOLUTION READOPTING REVISED
ASSESSMENT, ASSESSMENT ROLL NO. 5021 & 5021A, LETTING NO.
3/PROJECT NO. 98- 04/98- 05/98- 06/98- 07/98- 08/98 -09
RESOLUTION NO. 11102 — RESOLUTION ADOPTING REVISED
ASSESSMENT, ASSESSMENT ROLL NO. 5021B, LETTING NO.
YPROJECT NO. 97 -30
(c) SNOWMOBILE ROUTE PERMIT FOR CROW RIVER SNO PRO'S (DEFERRED
NOVEMBER 10, 1998)
. (d) SALE OF EDA PROPERTY LOCATED IN INDUSTRIAL PARK ALONG ARCH
STREET
CITY COUNCIL AGENDA — NOVEMBER 24, 1998 0
(e) LOT SPLIT SUBMITTED BY PAUL BETKER FOR CONSTRUCTION OF TWIN
HOMES LOCATED AT 835 /837 HILLCREST ROAD NE WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION AND CITY STAFF
(f) LOT SPLIT SUBMITTED BY BRANDON FRASER FOR TWIN HOMES
LOCATED AT 520/522 JACKSON STREET SW WITH FAVORABLE
RECOMMENDATION OF PLANNING COMISSION AND CITY STAFF
(g) LOT SPLIT SUBMITTED BY NORTH CENTRAL FOODS (HARDEE'S) FOR
LOTS 8, 9 AND 10, BLOCK 21, NORTH HALF CITY WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION AND CITY STAFF
(h) PRELIMINARY AND FINAL PLAT KNOWN AS GOEBEL'S ADDITION
LOCATED IN INDUSTRIAL DISTRICT SUBMITTED BY GOEBEL FIXTURE
COMPANY WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION AND CITY STAFF (ADOPT RESOLUTION NO. 11103)
(i) CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON TELEPHONE
COMPANY TO ERECT 300' COMMUNICATION TOWER AND 350 SQUARE
FOOT EQUIPMENT BUILDING LOCATED IN INDUSTRIAL DISTRICT, 345
MICHIGAN STREET SE, WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION AND CITY STAFF (ADOPT RESOLUTION NO.
11104)
(j) STREET RIGHT -OF -WAY PLAT NO.4 SCHOOL ROAD WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION AND CITY STAFF
(ADOPT RESOLUTION NO. 11105)
(k) REZONE AIRPORT PROPERTY FROM R -1 TO I/C INDUSTRIAL/
COMMERCIAL WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION AND CITY STAFF
Action — Motion to approve consent agenda
(a) FLOOD GRANT PROJECT IN HUTCHINSON AND FAIR HOUSING REPORT
(CONTINUED FROM NOVEMBER 10, 1998)
Action — Motion to close hearing — Motion to reject — Motion to approve
VII
(a) CONSIDERTION OF REQUEST BY BRYN GARDD DENTAL CARE LTD. TO
PURCHASE CITY PROPERTY LOCATED ADJACENT TO NE CORNER OF
LOT LOCATED AT 945 ECHO DRIVE (DEFERRED OCTOBER 13, 1998)
Action — Motion to reject — Motion to approve
0 CITY COUNCIL AGENDA — NOVEMBER 24, 1998
U C 1111 .
(a) CONSIDERATION OF DISPATCH SERVICE REPORT BY CONSULTANT
GREGORY E. THOMPSON OF THOMTECH DESIGN COMPANY*
Action — Motion to reject — Motion to approve
(b) DISCUSSION OF EXTENSION OF CENTURY AVENUE AND
RECONSTRUCTION OF DALE STREET AND SOUTH GRADE ROAD
Action —
(c) DISCUSSION OF RIGHT -OF -WAY PLATS NO. 4,5 AND 6 (SCHOOL ROAD
NW, GOLF COURSE ROAD NW AND CENTURY AVENUE SW)
Action —
(d) CONSIDERATION OF AWARDING BID FOR DEMOLITION OF BUILDINGS
AT WETHERELL SITE
• Action — Motion to reject — Motion to approve
(e) CONSIDERATION OF AGREEMENT FOR FINAL PAYMENT ON OSGOOD/
HAYDEN PROJECT (LANDWEHR/BAUERLY BROTHERS)
Action — Motion to reject — Motion to approve
(f) CONSIDERATION OF ESTABLISHING DATE FOR JOINT WORKSHOP
BETWEEN HCDC/EDA AND CITY COUNCIL
Action —
(g) CONSIDERATION OF CAPITAL EXPENDITURE REQUESTS FROM
HUTCHINSON AREA HEALTH CARE
1. POINT OF CARE MOBILE CARTS, BAR CODE SCANNERS, AND
HARDWARE TO UPGRADE NOVELL NETWORK FOR WIRELESS
TRANSMISSION
2. FIVE ADVANCE SERIES RETRACTABLE BEDS FROM HILL ROM
Action — Motion to reject — Motion to approve
. * McLeod County Board of Commissioners wilt be in attendance.
3
CITY COUNCIL AGENDA — NOVEMBER 24, 1998 0
MISCELLANEOUS
(a) COMMUNICATIONS
• OR YE 9 :•': Y•► :►II I ► :: /jl
(a) VERIFIED CLAIMS
Action - Motion to approve and authorize payment from appropriate funds
. 1 • 1: ►lu 1 �Y
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, NOVEMBER 10,1998
Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson,
Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present:
City Administrator Gary D. Plotz, Assistant Public Works Director John Olson and City
Attorney Marc A. Sebora.
2. Pastor Max Myers gave the invocation.
3. MINUTES
The minutes of the regular meeting of October 13, 1998 and October 27, 1998 were approved
as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT — OCTOBER 1998
2. AIRPORT COMMISSION MINUTES OF OCTOBER 26, 1998
3. LIBRARY BOARD MINUTES OF OCTOBER 26, 1998
(b) RESOLUTIONS AND ORDINANCES
RESOLUTION NO. 11099 — RESOLUTION CERTIFYING
ASSESSMENTS OF THE CITY OF HUTCHINSON TO COUNTY OF
MCLEOD
2. RESOLUTION NO. 11100 — RESLUTION TO CERTIFY DEFERRED
ASSESSMENTS FOR MARGARET BARTZ
3. ORDINANCE NO. 98 -242 — AN ORDINANCE ADOPTING THE 1998
MINNESOTA STATE BUILDING CODE PROVIDING FOR THE
APPLICATION, ADMINISTRATION, AND ENFORCEMENT OF THE
MINNESOTA STATE BUILDING CODE BY REGULATING THE
ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION,
REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION,
OCCUPANCY, EQUIPMENT, USE, HEIGHTS, AREA, AND
MAINTENANCE OF ALL BUILDINGS AND /OR STRUCTURES IN THIS
MUNICIPALITY; PROVIDING FOR THE ISSUANCE OF PERMITS
AND COLLECTION OF FEES THEREOF; PROVIDING PENALTIES
FOR VIOLATION THEREOF; REPEALING ALL ORDINANCES AND
PARTS OF ORDINANCES THAT CONFLICT THEREWITH (FIRST
READING AND SET SECOND READING FOR NOVEMBER 24, 1998)
(c) SNOWMOBILE ROUTE PERMIT FOR CROW RIVER SNO PRO'S
(d) APPOINTMENTS:
(1) HUTCHINSON AREA HEALTH CARE BOARD
CITY COUNCIL MINUTES — NOVEMBER 10, 1998
➢ PASTOR RANDY CHRISSIS
➢ STEVEN SNAPP
2. AIRPORT COMMISSION
➢ AL KOENIG (RESIGNATION)
➢ STEVE CROW (APPOINTED)
3. COMMUNITY NEEDS TASK FORCE
➢ STEVE COOK, CHAIR
Motion was made by Mlinar, seconded by Erickson, to approve the consent agenda
except for item 4-(c). Motion unanimously carried.
Item 4- (c}- -Plotz reported that he had requested to pull this item and defer it to the
next meeting since the City was waiting for a map showing the snowmobile trail.
Motion was made by Peterson, seconded by Mlinar, to defer item 4-(c) to the next
City Council meeting. Motion unanimously carried.
The Mayor reported that he had appointed Steve Cook to chair a newly created
committee comprised of Hutchinson citizens to study the needs within the
community. Approximately 10 -12 volunteers will serve on this committee, with no
elected officials involved. There is no definite timeframe for the Task Force to
present a report and/or a recommendation to the City Council. _
5. PUBLIC HEARING — 6:00 P.M.
(a) FLOOD GRANT PROJECT IN HUTCHINSON
The Mayor called the hearing to order at 6:10 p.m. and read the notice of hearing. He
noted that since Rebecca Stoen, Community Development Coordinator from Mid -
Minnesota Development Commission, was ill and could not attend the hearing,
Acting Building Official Mark Hensen would present the report on the flood grant
project.
Hensen updated the Council on the buy -out and demolition of 11 private homes
located in the flood Plain. He stated there were five eligible homeowners who
decided not to participate in the program. The three commercial buildings are in
various stages. The Fahey building has been demolished, and the Simonson Lumber
building is being demolished and should be completed by the end of November.
There was a recent closing on the Chamber of Commerce building, but they have the
right to retain occupancy until the end of 2000. Hensen further reported that since
the demolition bids came in below estimate, money is available to Purchase the
Farmers Elevator grain bin. Ms. Stoen will obtain proposals next spring.
Motion was made by Mlinar, seconded by Peterson, to continue the hearing to
November 24, 1998 for an informational report from Ms. Stoen regarding fair
housing. Motion unanimously carried.
6. COMMUI_yICATIONS, REQUESTS AND PETITIONS - NONE
7. UNFINISHED BUSINESS
0 CITY COUNCIL MINUTES — NOVEMBER 10, 1998
(a) CONSIDERATION OF REQUEST FROM CROW RIVER HABITAT FOR
HUMANITY TO WAIVE ASSESSMENTS ON PROPERTY LOCATED AT 506
BARLEY STREET (DEFERRED OCTOBER 27, 1998)
Plotz suggested option 3 from the list of options which would provide for a City
donation without waiving assessments or permit costs.
The City Attorney reported that the Minnesota Statute does not provide for waiving
fees and reduction or refund of assessments.
Mr. John Nichols, Executive Director of Habitat for Humanity, stated it would be
difficult for the property owner to pay the interest rate in addition to other costs
involved in the project.
Following discussion, motion was made by Mlinar, seconded by Peterson, to
establish a City policy. Motion unanimously carried.
ICI * 1 00.14-11►1
CONSIDERATION OF 11 • N MEDICAL CENTER PHASE II BID
The Hutchinson Area Health Care Board recommended to reject the bids and rebid
Is for Category #20 (flooring) and Category #21 (wall finishes) and to accept the low
bidders for the remaining categories for Bid Pack lI at total awards of $1,776,087.00
for Phase H.
Motion was made by Mlinar, seconded by Erickson, to approve the bid
recommendations for Phase 11. Motion unanimously carried.
(b) CONSIDERATION OF SETTING SPECIAL CITY COUNCIL WORKSHOP
TO REVIEW 1999 BUDGET
Motion was made by Mlinar, seconded by Peterson, to set a special City Council
budget workshop for November 23, 1998 at 4:30 p.m. Motion unanimously
carried.
Motion was made by Mlinar, seconded by Peterson, to approve continuing the budget
workshop to November 24, 1998 immediately following the regular City Council
meeting, if necessary. Motion unanim ously carried.
(a) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR
• Mlinar commented on the volunteer Community Needs Task Force. He also noted
CITY COUNCIL MINUTES — NOVEMBER 10, 1998
a reference in the Airport Commission minutes of October 26, 1998, to make use of
windows salvaged from the Medical Center's expansion/rehabilitation project in the
airport's arrival/ departure building design. He commended the Airport Commission
on its foresight and savings of City funds.
(b) COMMUNICIATIONS FROM CITY ADMINISTRATOR
Plotz commented on a recent meeting regarding the police dispatch. He stated this
item would be on the November 24 Council agenda for a consultant report on
dispatch service, and the County Board will be invited to attend.
The City Administrator also reported the fall City newsletter would be published
in about two weeks. It will include a survey question for response from the
readers on how well they think the City is communicating with the residents.
(c) COMMUNICATIONS FROM ACTING BUILDING OFFICLAL MARK HENSEN
Hensen reported that the City Council needed to act on Ordinance No. 98 -242 to
adopt the 1998 Minnesota State Building Code since it is a requirement. He has been
updating building department records in preparation for the Insurance Services •
Organization (ISO) visit in Hutchinson next week. They will rate the building
department from 1 to 10 according to a guideline, and the rating system will
determine the insurance rates for new construction. If the City rates high, the
builders will receive a larger discount.
Motion was made by Erickson, seconded by Haag, to waive first reading of
Ordinance No. 98 -242 and to set second reading for November 24, 1998. Motion
unanimously carried. (See 4- (b) -3)
(d) COMMUNICATIONS FROM ASSISTANT PUBLIC WORKS DIRECTOR
Olson commented on the recent snowfall and reported that the snowplows went out
to remove the moisture from the streets to prevent freezing ice.
(e) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON
Torgerson read four letters from the following:
➢ Judge G. Barry Anderson -- Expressed appreciation to the Council
Members and the City staff for the plaque of recognition presented to him
and for his opportunity to serve as City Attorney.
4
• CITY COUNCIL MINUTES — NOVEMBER 10, 1998
➢ James F. Miller, LMC Executive Director — Extended thanks to the City
for hosting the 1998 LMC regional meeting on October 22.
➢ Sharon Romo — Complained about Triax service and the converter box.
➢ Mayor Jerry K. Hawbaker of St. Peter -- Certificate of Recognition to
Hutchinson Police Department for services rendered to the community
after the March 19, 1998 tomado
i t u 6W41 W W RI) : 9WO 0 1 I ►M MAW O
(a) VERIFIED CLAIMS
Motion was made by Peterson, seconded by Mlinar, to approve the claims and
authorize payment from appropriate funds. Motion unanimously carried.
1 I l : ►h/ l
There being no further business, the meeting adjourned at 6:34 p.m.
11
•
5
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, October 20, 1998
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following
members present: Dave WesUund, Joe Drahos, Jeff Jones, Jeff Haag, Jim Haugen, and
Chairman Wood. Member absent: Bill Arndt Also present: Bonnie Baumetz, Planning and
Zoning, and Marc Sebora, City Legal Counsel
2. a) Consideration of minutes of regular meeting dated September 15, 1998.
Mr. Westlund made a motion to approve the minutes dated September 15, 1998.
Seconded by Mr. Haag the motion carried unanimously
3. PUBLIC HEARINGS
None
4. NEW BUSINESS
a) CONSIDERATION OF RESOLUTION TO ANNEX A PORTION OF DALE STREET.
• Ms Baumetz explained tU a request to annex the street right -of -way only. The
annexation would allow for the city to maintain the complete Dale Street down to
School Road. There are two property owners who own the property to the center
of the street and both w(-. notified and signed a petition to annex.
Mr. Westlund made a ;„_tion to recommend approval of the request with sta~
recommendations. Seconded by Mr. Haag the motion carried unanimously.
5. OLD BUSINESS
None
6. COMMUNICATION FROM STAFF
a) UPDATE ON INFORMATIONAL MEETING WITH PROPERTY OWNERS ALONG
THE SOUTH SIDE OF HWY 7 EAST REGARDING PETITION TO ANNEX
Ms. Baumetz commented on the informational meeting held on October 8, 1998,
regarding the possibility of annexing the properties along the south side of Hwy 7
E. The meeting was well attended and a survey letter was mailed to the property
owners asking their intent to annex. Responses are to be returned by October 30 tl1 .
To date, one response has been received which was not to annex at this time.
7. ADJOURNMENT
There being no further business the meeting adjourned at 5:45 p.m.
SeniorAdvisory Board
Monday, September 21, 1998
*embers Present: John U4 firth 9Sggin5otham, Bob Meyer, Lorin (PoIZ"man, Les smith, 91aniet Ujxcey
Members,46sent: Norm 9foefer
Staff (Present; Barb 9faugen
?he meeting was caffed to order at 9:30 by Chair, Les Smith.
?he minutes of the July 20th meeting were approvedas read L.TPoQTman /B. Meyer
?fie treasurer's report was approved L. Vollman/B. Meyer
'lire 6oarad would &rf a once a year report from the city regarding the amount of money ux have in the Building
rt'und.
?fie (Pool Concession project netted $2,112.00 for 1998, new record A balance of $5,653-32 is in the chec4ng
account, the boarddecided to invest appro. $4,000.00.
O fd Business:
?he 112 cent sales tax vote was discussed 7fre Board was disappointed with comments made in the Leader re-
garding the frckof senior support on the vote. Barb andNarriet wifl a letter to the leader addressing the
comments and the 6oard's vision for the future.
New Business:
7fre resignation of Teresa 7fatten was accepted since she has moved out of state. The mayor has appointed Norm
316efer to the board B. Meyerl Aul
2fee board designated Lorin rPollman as 6oard rtpresentative to future task fora, etc.
0...' *,erl -7,�ftI
Lorrir reportedtlrat tFieffineiican Gegrira Wray 6ea>7vila6le w the new Atwitf a newrenrorcenter.
Sar{reporte1on upcomingcenterevent r ?le Seniorpo will6e lrel�on feptemGer29t/Fat the �kuce Center,
tours am
e a!I frllr n� n r ce
feting a�jounudat 11.'Lfam L OWM=A NW z vFOtlra)M
Su6mitted6y recretary 9!a»ret fy. e
THE HUTCHINSON
LIGHT TRAFFIC
ADVISORY BOARD
LIGHT TRAFFIC ADVISORY BOARD
MINUTES
Monday, November 16,1998
5:30 p.m.
Members Present Ed Doring, Leslie Smith, Lucille Smith, Rick Larson, Archie Woodworth, Dave
Conrad and Brian Bonte
Members Absent: Timm Grages, John Mallak and Kay Peterson
Staff Present: John Rodeberg, Dolf Moon, Dave Mueller and Bonnie Baumetz
L DISCUSSION OF THE GENERAL FOCUS FOR THE FUTURE FOR THE LIGHT TRAFFIC
ADVISORY BOARD
There was discussion of the level of support for Light Traffic activities. Past surveys show a high level of
support. Discussion followed on the priorities that have been accomplished and the need to review past
priorities and add to the list. 'There have been positive results over the years and the board agreed to continue
. meeting on the second Monday of the month taking the months of June, July and August off.
At their December meeting, the board will review the Light Traffic accomplishments since 1993, and will
present the findings at a January City Council meeting.
IL DISCUSSION OF FUTURE PROJECTS
John Rodeberg updated the board on the proposed projects and the upcoming projects for 1999. He stated the
Century Ave. and South Grade Rd projects may be delayed until 2000.
Discussion followed on the need for a trail system on the North side of the City.
III. OTHER ITEMS
IV. NEXT MEETING — December 14, 1998
AGENDA.ITEMS FOR NEXT MEETING — Review activities of Light Traffic since 1993,
Transit Update
VIL ADJOURNMENT The meeting adjourned at 6:45 p.m.
cc: Dolf Moon
Dave Mueller
John Rodeberg
Brenda Ewing
• PUBLICATION NO.
ORDINANCE NO. 98 -242
AN ORDINANCE ADOPTING THE 1998 MINNESOTA STATE BUILDING CODE
PROVIDING FOR THE APPLICATION, ADMINISTRATION, AND
ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY
REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT,
ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION,
OCCUPANCY, EQUIPMENT, USE, HEIGHTS, AREA, AND MAINTENANCE OF
ALL BUILDINGS AND /OR STRUCTURES IN THIS MUNICIPALITY; PROVIDING
FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF;
PROVIDING PENALTIES FOR VIOLATION THEREOF; REPEALING ALL
ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH
The City of Hutchinson does ordain the following:
SECTION 1. APPLICATION, ADMINISTRATION AND ENFORCEMENT. The
application, administration, and enforcement of the code shall be in accordance with
Minnesota Rule, part 1300.2100, and as modified by Chapter 1305. The code shall be
enforced within the extraterritorial limits permitted by Minnesota Statute 16B.62,
subdivision 1, when so established by ordinance.
The code enforcement agency of this municipality is called the City of Hutchinson
Building/Zoning/Planning Department.
A Minnesota Certified Building Official must be appointed by this jurisdiction to
administer the code (Minnesota Statute 16B.65).
SECTION 2. PERMITS AND FEES. The issuance of permits and the collection of
fees shall be as authorized in Minnesota Statute 16B.62, subdivision 1, and as provided
for by separate resolution and Minnesota Rules, parts 1305.0106 and 1305.0107.
Permit fees shall be assessed for work governed by this code in accordance with the
1998 City Policies/Fee Schedules adopted at the March 24, 1998 Hutchinson City
Council meeting. In addition, a State surcharge fee shall be collected on all permits
issued for work governed by this code in accordance with Minnesota Statute 16B.70.
SECTION 3. VIOLATIONS AND PENALTIES. A violation of the code is a
misdemeanor (Minnesota Statute 16B.69).
SECTION 4. BUILDING CODE. The 1998 Minnesota State Building Code,
established pursuant to Minnesota Statutes 16B.59 to 16B.75, is hereby adopted as the
is
ORDINANCE NO. 98 -242
PAGE
building code for this jurisdiction. The code is hereby incorporated in this ordinance as
if fully set our herein.
The 1998 Minnesota State Building Code includes the following chapters of Minnesota
Rules:
A.
1300
Minnesota Building Code (1998)
B.
1301
Building Official Certification
C.
1302
Construction Approvals
D.
1305
Adoption of the Uniform Building Code (1997), including Appendix
Chapters:
1. 3, Division I, Detention and Correctional Facilities
2. 12, Division 11, Sound Transmission Control
3. 15, Reroofing
4. 18, Waterproofing and Dampproofing Foundations
5. 29, Minimum Plumbing Fixtures
E.
1306
Special Fire Protection Systems
F.
1307
Elevators and Related Devices
G.
1315
Adoption of the National Electrical Code (1996)
H.
1325
Solar Energy Systems
1.
1330
Fallout Shelters
J.
1335
Floodproofing Regulations
K.
1340
Facilities for the Handicapped
L.
1346
Adoption of the Uniform Mechanical Code (1991)
M.
1350
Manufactured Homes
N.
1360
Prefabricated Buildings
O.
1361
Industrialized/Modular Buildings
P.
1370
Storm Shelters (Manufactured Home Parks)
Q.
4715
Minnesota Plumbing Code (1994)
R.
7670
Minnesota Energy Code (1994)
SECTION 5. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take
effect upon its adoption and publication.
Adopted by the City Council this day of November, 1998.
ATTEST:
Gary D. Plotz, City Administrator
Marlin Torgerson, Mayor
RESOLUTION NO. 11101
RESOLUTION READOPTING REVISED ASSESSMENT
ASSESSMENT ROLL NO. 5021 & 5021A
• LETTING NO. 31PROJECT NO. 98-04198 -05198 -08!98!07198 -08198 -09
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment
for.
Project No. 98 -04 Glen Street NW from TH 7 to 5th Avenue NW by construction of storm sewer, sanitary sewer and
services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing and
appurtenances;
Project No. 98-05 Erie Street SE, Huron Street SE and 1 st Avenue SE, north of 2nd Avenue SE and east of railroad tracks
by construction of storm sewer, watennain and services, grading, gravel base, curb and gutter,
bituminous base, bituminous surfacing and appurtenances;
Project No. 98-06 Texas Avenue NW from California Street to Huski Addition by construction of bituminous wear course
and appurtenances;
Project No. 98-07 Lakewood Drive SW from South Grade Road SW to 825 feet north of South Grade Road to Lakewood
Terrace by construction of bituminous wear course and appurtenances;
Project No. 98 -08 4th Avenue NE from Bluff Street NE to High Street NE by construction of storm sewer, sanitary sewer
and services, grading, gravel base, bituminous base, bituminous surfacing and appurtenances;
Project No. 98-09 Larson Street SW from Roberts Road SW to 150 feet north of Goebel Street SW by construction of stone
sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and
shall constitute the spacial assessment against the lands named therein, and each tract of land therein included is hereby found
to be benefited by the proposed improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first
of the installments to be payable on or before the first Monday in January, 1999, and shall bear interest at the rate of 4.41
percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest
on the entire assessment from November 1, 1998, until the 31st day of December, 1999. To each subsequent installment when
due, shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County
Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer,
except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 1998; and he may, at
any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to
the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be
extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner
as other municipal taxes.
Adopted by the Council this 24th day of November, 1998.
Mayor
City Administrator
-� 4) -Pz
RESOLUTION NO. mw
I t17
RESOLUTION ADOPTING REVISED ASSESSMENT
ASSESSMENT ROLL NO. 50218
LETTING NO. 31PROJECT NO. 9730
i WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment
for
Project No. 97 -30 Otter Street SW from South Grade Road to 1240 feet north of South Grade Road (adjacent to Westridge
Shores) by construction of grading, bituminous base, bituminous surfacing and appurtenances;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, Is hereby accepted, and
shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found
to be benefited by the proposed Improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first
of the installments to be payable on or before the first Monday in January, 1999, and shall bear interest at the rate of 4.88
percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest
on the entire assessment from November 1, 1998, until the 31 st day of December, 1999. To each subsequent installment when
due, shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County
Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer,
except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 1998; and he may, at
any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with Interest accrued to
the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be
• extended on the property tax list$ of the County, and such assessment shall be collected and paid over in the same manner
as other municipal taxes.
Adopted by the Council this 24th day of November, 1998.
Mayor
City Administrator
0
COMPILED BY, G RICE A
ASSFSSM M ROIL NO. 5021E $
$24.24 R
RESmum STREET. COST P FRONT POOT REVISED: 11/24/
COMPUTED BY, G RICE S
CHECKED BY: J. RODEBERG O
NUMBER OP YEAR& 10 B
1997 B
B OND FUND
EA
M
4% I
ACCOEINI' C
CTIY Pm NO. N
NAME 6c ADDRESS L
LEGAL DESCRIPTION F
FROM W
STREET S
WATER S
SAN. SEW. D
DRIVEWAY C
CREDrr A
DEFERRED T
TOTAL AMVE
CiO PID NO. O
01 0
02- 1163(}13-0110 4
4HILCow Sff -
735 Orter St S I
I.a I Block 1 -
-
23,419.0010 H
Hutrkimon M 55350 W
Wcur S hores 1
110 $
$266640 5
50.00 '
'0.00 5
50.00 5
50.00 .
.00 $
$2
02 0
02- 1163413-0120 S
SAY. Cow
735 Omer Si SW
23.419.0020 H
Hutchinson MN 55750 W
WalmEShorts 1
110 6
666.40 $
$0.00 $
$0.00 $
$0.00 $
$0.00 .
.00 $
$2666.40
0 0
02.1167413 -0130 j
jonuhan 8t L000t
915 Otter St SW I
Iotl B6& 1
--
27.419,0030 H
Hutchinson MN 55350 W
Watridge S horn 1
110 '
'2,666.40 $
$0.00 $
$0.00 $
$0.00 5
50.00 3
36.0D 6
666.40 -
04 0
02- 11630. 13-0140
735 Otar St SW L
Lot 4, Block 1
23.419.0040 H
Hutchinson M 55350 W
Wain Sho 1
110 5
52666.40 $
$0.00 $
$0.00 5
50.00 $
$0.00 m
m. S
S 666.40
05 0
02- 1100.13-0150 S
Sal J. Cow6er _
_
- _
735 Otter St SW l
lots a 1
_ 7
27.419.0050 H
Huchinson MN 55350 V
Venridge Sho 1
110 $
$266640 5
50.00 5
50.00 5
50.00 (
(0.00 .
.00 $
$2
06 0
02- 116301_3-0 o
oho 6c Step e w _
_
525 Otter St SW L
_ _
2 }.419.0060 H
Hutchinso MN 55350 _
- 110 5
52,666.40 5
50.00 5
50.00 $
$0.00 $
$0.00 $
$0.00 6
666 40
_ -
07 0
02- 1163413-0170 S
Sall .Cow
- 7
775 Ott St SW E
E 7 Bock 1
23.419.0070 H
Hu n MN 55350 W
Wert' Shoro 1
110 6
666.40 $
$0.00 $
$0.00 $
$0.00 $
$0.00 -
- '0.00 6
666.40
06 0
02.116340-0180 D
Daniel K Kwicen Co
735 Otter St SW L
Lae Block I
2 }.419.0080 H
Hrnchinsoo MN 55350 W
W $horo 1
140 _
6A $
$0.00 5
50.00 $
$0.00 5
50.00 w
wig $
$3
_ !3P93 6
09 0
02- 1163013-0190 R
Robeft k Sidley Cow rTrurt -
- _
735 Otter St SW L
Lot I
_
27.419.0090 H
Hutchinson MN 55350 W
Warm rut 1
ISO B
$4 6720 $
$0.00 $
$0.00 $
$0.00 5
50.00 A
AO H
H 20
10 0
02- 11630- 130100 H
Humlunson -
-
I I I Hama Street SW A
A
27.419.0110 H
Hutchinon MN 55750 W
Wet a 'sec 1
100 $
$2,424.00 $
$0.00 5
50.00 $
$0.00 $
$0.00 $
$0.00 4
424.00
11 _ 0
07- 11&30 16-0001 - C
CLarka T
T.1 nron _ - _
_
607 "
". Ct S
S 32 Auto of N 2 of SE 1/ 8t S 1/2 of SE 1 4 _
5
_ 6
07.003.0500 lAntioch C
CA 94509 - S
SW 1/4 SE 1/4 Sea'an 3 -11630 - - 1
_
529 845.60 5
50.00 3
30.00 (
(0.00 5
50.00 8
845.60 5
_ 0
tih imia or d e
F TOTAL - PROJECT 97.30 _ __
0
Memorandum
To: Mayor & City Council
From: Marilyn J. Swanson, Administrative Secretary
Date: 11/24/98
Re: SNOWMOBILE ROUTE FOR CROW RIVER SNO PRO'S
Today I talked to Butch Hualsladen who is a member of the Crow River Sno Pro's
regarding the snowmobile route map they are in the process of preparing. He
informed me that the map is being printed and should be ready by next week.
Copies will be dropped off at City Center as soon as they are off the press.
Therefore, this item should be resolved at the December 8 City Council meeting.
•
cc: John Arlt
Dolf Moon
Steve Madson
4 -c
1
DATE: November 16, 1998
TO: Mayor Marlin Torgerson and City Council Members
FROM: Mary Beth Schaufler — HCDC Coordinator
RE: Sale of EDA Property
The EDA purchased a 1.06 acre parcel of property in the Industrial Park along Arch
Street, (Allied Properties of Hutchinson). This property is adjacent to Dick McClure's
property where McClure has a building in which he is currently leasing space to seven
small light manufacturing businesses. McClure would like to purchase the 1.06 acre
parcel to expand and continue leasing space for small industry.
McClure's lease space business is filling a necessary nitch in the Industrial Park now,
and the EDA would like to see this continue. The HCDC Finance Team and Board have
met to discuss McClure's concept and proposal and are in agreement of selling the
property to McClure with the 213 Id land writedown as indicated in the attached draft
purchase agreement.
The EDA paid $20,338.00 for the parcel of land and would sell the property to McClure
for $6,779.00 with $13,559.00 on a ten year mortgage. If McClure holds the property for
ten consecutive years then the $13,559.00 will be forgiven; if the property is sold within
the ten year period the amount is prorated. (Please refer to the land writedown policy
attached to the Purchase Agreement.)
If the City Council approves this sale of property for the EDA a closing will take place on
November 25 at 11:00 a.m. in the City Center Staff Conference Room.
Should you have any questions, please contact me at 567 -7500.
Thank you.
,I -K;)
7� VACANT LAND PURCHASE AGREEMENT
(COMMERCIALMMUSTRIAL)
THIS VACANT LAND PURCHASE AGREEMENT is made and eniered into this _
day of , 1998, by and between Hutchinson Community Development Commission,
a division of the City of Hutchinson, a Minnesota municipal corporation, (Seller) and Richard L.
McClure and Margery H. McClure, husband and wife as joint tenants (Buyer).
1. OFFER AND ACCEPTANCE: Seller offers to sell and Buyer agrees to purchase real
property legally described as:
Lot Five (5), Block One (1), Swanson's Subdivision, Hutchinson Industrial District,
McLeod County, Minnesota, located at Arch Street, City of Hutchinson,
County of McLeod, State of Minnesota, 55350.
2. ACCEPTANCE: The acceptance date of this purchase agreement is the date a fully
executed original is delivered by the Buyer to the Seller. This offer to sell, unless accepted sooner,
shall be void at 11:59 am. on the day of 1998.
3. PERSONAL PROPERTY AND FIXTURES None.
r
4. PRICE AND TERMS: The price for the real property included in this sale is Twenty
Thousand Three Hundred Thirty-eight and no /100 Dollars ($20,338.00), to be paid in the following
manner:
(1) Seven Hundred Seventy -nine and no/100 Dollars ($779.00) on the date this purchase agreement
is executed by the Buyer and delivered to the Seller;
(2) Six Thousand and no/100 Dollars ($6,000.00) in cash paid by the Buyer to the Seller at the time
of closing;
(3) Thirteen Thousand Five Hundred Fifty -nine and no /100 Dollars ($13,559.00) to be paid by the
Buyer to the Seller in accordance with the Financing Addendum which is attached hereto as
Addendum One.
E
5. DEED AND MARKETABLE TITLE: Upon performance by Buyer, Seller shall execute
and deliver a general warranty deed joined in by spouse, if any, conveying marketable title, subject
to:
(a) building and zoning laws, ordinances, state and federal regulations;
(b) restrictions relating to use or improvement of the property without effective forfeiture provisions;
(c) reservation of any mineral rights by the State of Minnesota;
(d) utility and drainage easements which do not interfere with existing improvements;
(e) exceptions to title which constitute encumbrances, restrictions, or easements which have been
disclosed to Buyer and accepted by Buyer in this purchase agreement; (mrist be specified in writing)
#'(d-)
6. REAL ESTATE TAXES AND ASSESSMENTS Real estate taxes due and payable in
and for the year of closing shall be paid by the Seller on a calendar year basis. Real estate taxes due
and payable in and for the calendar years preceding the year of closing shall be paid by the Seller.
Buyer shall pay real estate taxes due and payable in the calendar year following closing and thereafter,
together with any special assessments due and payable in the calendar year following closing and
thereafter. Seller makes no representation concerning the amount of future real estate taxes or f, re
special assessments.
7. DAMAGES TO REAL PROPERTY: The real property is sold and purchased ,, out
recourse by the Buyer for undisclosed conditions which are not known to Seller on the Uate of
acceptance.
8. BOUNDARY LINE ACCESS RESTRICTIONS AND LIEN WARRANTIES: Seller
warrants that there is a right of access to the real property from a public right of way. Seller warrants
that there has been no labor or material furnished to the property for which payment has not been
made. Seller warrants that there are no present violations of any restrictions relating to the use or
improvement of the property.
9. DISCLOSURE OF NOTICES: Seller has not received any notice from any governmental
authority as to violation of any law, ordinance or regulation affecting the property. If the property
is subject to restrictive covenants, Seller has not received any notice from any person as to a breach
of the covenants.
10. ACCESS PRIOR TO CLOSING: By this purchase agreement, Buyer does not acquire
any right of possession of the property, nor does Buyer acquire any right of entry, license or easement
except as hereinafter stated. Seller will consent to a case by case right of entry for Buyer and Buyer's
agents for testing, measuring, staking and planning construction procedures provided that the
following conditions are met:
(a) There shall be no excavating or earth moving or tree removal;
(b) Buyer and Buyer's contractors shall, prior to entry on the land, deliver to Seller proof of an
independent contract with the Buyer and a waiver of lien rights in a form satisfactory to Seller,
(c) Buyer shall indemnify and hold Seller harmless from any and all liens, claims, liabilities or charges
incurred or caused by Buyer or Buyer's agents, which indemnity shall include any attorney's fees,
costs or disbursements incurred by Seller in any defense thereof.
11. POSSESSION: Seller shall deliver possession of the real property not later than
, the date of closing.
12. EXAMINATION OF TITLE: Within a reasonable time after the acceptance of this
agreement, Seller shall furnish Buyer with an Abstract of Title or a Registered Property Abstract
certified to date including proper searches covering bankruptcies and State and Federal judgments,
liens, and levied and pending special assessments. Buyer shall have ten' (10) business days after
receipt of the Abstract of Title or Registered Property Abstract either to have Buyer's attorney
examine the title and provide Seller with written objections or, at Buyer's own expense, to make an
application for a Title Insurance Policy and notify Seller of the application. Buyer shall have ten (10)
business days after receipt of the Commitment for Title Insurance to provide Seller with a copy of
the Commitment and written objections. Buyer shall be deemed to have waived any title objection
not made within the ten (10) day period, except that this shall not operate as a waiver of Seller's
covenant to deliver a statutory Warranty Deed, unless a Warranty Deed is not specified above.
13. TITLE CORRECTIONS AND REMEDIES: Seller shall have 120 days from receipt of
Buyer's written title objections to make title marketable. Upon receipt of Buyer's title objections,
Seller shall, within ten (10) business days, notify Buyer of Seller's intention to make title marketable
within the 120 day period. Liens or encumbrances for liquidated amounts which can be released by
payment or escrow from proceeds of closing shall not delay the closing. Cure of the defects by Seller
shall be reasonable, diligent, and prompt. Pending correction of title, all payments required herein
and the closing shall be postponed.
(A) If notice is given and Seller makes title marketable, then upon presentation to Buyer and
proposed lender of documentation establishing that title has been made marketable, if not
objected to in the same time and manner as the original title objections, the closing shall take
place within ten (10) business days or on the scheduled closing date, whichever is later.
(B) If notice is given and Seller proceeds in good faith to make title marketable but the 120 day
period expires without title being made marketable, Buyer may declare this agreement void
by notice to Seller, neither party shall be liable for damages hereunder to the other, and
earnest money shall be refunded to Buyer.
. (C) If Seller does not give notice of intention to make title marketable, or if notice is given but
the 120 day period expires without title being made marketable due to Seller's failure to
proceed in good faith, Buyer may seek, as permitted by law, one or more of the following:
Proceed to closing without waiver or merger in the deed of the objections to title and
without waiver of any remedies, and may: (a) seek damages and costs from Seller as
permitted by law (damages under this subparagraph (1) shall be limited to the costs
of curing objections of title, and consequential damages are excluded); or (b)
undertake proceedings to correct the objections to title;
2. Rescission of this purchase agreement by notice as provided herein, in which case the
purchase agreement shall be void and all earnest money paid hereunder shall be
refunded to Buyer.
Damages from Seller together with costs, as permitted by law;
4. Specific performance within six months after such right of action arises.
(D) If title is marketable, or is made marketable as provided herein, and Buyer defaults in any of
the agreements herein, Seller may elect either of the following options as permitted by law:
•
Cancel this contract as provided by statute and retain all payments made hereunder
as liquidated damages. The parties acknowledge their intention that any note given
pursuant to this contract is a down payment note, and may be presented for payment
notwithstanding cancellation;
2. Seek specific performance of this agreement within six months after such right of
action arises, including costs and reasonable attorneys' fees, as permitted by law.
(E) If title is marketable, or is made marketable as provided herein, and Seller defaults in any of
the agreements herein, Buyer may, as permitted by law:
3. Seek damages from Seller including costs and reasonable attorneys' fees;
4. Seek performance within six months after such right of action arises.
14. ASSIGNMENT: This purchase agreement is not assignable by any party.
15. NOTICES: All notices required herein shall be in writing and shall be either personally
delivered or mailed to the parties at the following addresses. Notices are effective on the date
personally delivered or on the date of mailing.
L
If to Seller: Hutchinson Community Development Commission
Attn: Mary Beth Schaufler
111 Hassan Street S.E.
Hutchinson, Mn. 55350
If to Buyer: Richard L. and Margery H. McClure
384 School Road S.
Hutchinson, Mn. 55350
With a copy to: Richard J. Schieffer, HCDC Attorney
ARNOLD, ANDERSON & DOVE, PLLP
5881 Cedar Lake Road
Minneapolis, Mn. 55416
16. MINNESOTA LAW: This contract shall be governed by laws of the State of Minnesota_
17. WELL DISCLOSURE AND 1NDIVIDUAL SEWAGE TREATMENT SYSTEM
DISCLOSURE: Seller certifies that Seller knows of no wells or individual sewer systems on the
property.
18. DATE OF CLOSING: Unless otherwise agreed by the parties, or unless otherwise
required by this agreement because of title defects or other contingencies, this transaction shall close
at the offices of McLeod County Title Services, LLC on or before
1998.
IN WITNESS WHEREOF the parties hereto have set their hands the year and date first above
wntten.
Richard L. McClure
HUTCH NSON COMMUNITY
DEVELOPMENT COMMISSION
Donald Walser, President
Margery H. McClure
i
This Instrument Was Drafted By:
Richard J. Schieffer
ARNOLD, ANDERSON & DOVE, PLLP
5881 Cedar Lake Road
Mumeapolis, MN 55416
Telephone (612) 545 -9000
FINANCING ADDENDUM
ADDENDUM NO. ONE
1. THIS ADDENDUM IS A CONTINUATION OF THE PRICE AND TERMS contained
in paragraph four of the purchase agreement dated the day of 1998, by - �d
between Hutchinson Community Development Commission (Seller) and Richard L. McClure . , id
Margery H. McClure (Buyer) for property described as:
Lot Five (5), Block One (1), Swanson's
McLeod County, MnnesoM located at
County of McLeod, State of Minnesota,
Subdivision, Hutchinson Industrial District,
Arch Street, City of Hutchinson,
55350.
2. Thirteen Thousand Five Hundred Fifty -nine and no /100 Dollars ($13,559.00) shall be
paid by Buyer executing a Promissory Note secured by a Mortgage in favor of Seller in the form of
a Mortgage and Deferred Loan Repayment Agreement. Payment of the Note and Mortgage is in
accordance with the LAND WRITE DOWN INCENTIVE POLICY No. F003 of Hutchinson
Community Development Commission -EDA dated July 19, 1995, and reapproved on March 20,
1998, a copy of which is attached to this Addendum and made a part thereof by reference.
3. Buyer shall pay all expenses incurred by Seller in drafting this Purchase Agreement, and
in drafting and placing of record the Warranty Deed provided for in the Purchase Agreement and the
Promissory Note and Mortgage provided in this Addendum. Buyer shall reimburse Seller for
reasonable attorney's fees not to exceed Four Hundred and no /100 Dollars ($400.00), provided
however that Buyer shall pay no Sellers costs incurred in curing title defects. In addition, Buyer shall
pay all closing costs of McLeod County Title Services, LLC.
IN WITNESS WHEREOF, the parties hereto have set their hands the year and date written
on the Purchase Agreement.
HUTCHINSON COMMUNITY
DEVELOPMENT COMMISSION
Richard L. McClure
Donald Walser, President
Margery H. McClure
OCT - 22 - 98 THU 1259 HCDC _ F °R NO. 61M44453 P.06
HUTCHINSOIY COmm umrY DEVELOPMENT C011,mMSI01V — an EDA
Policy
Policy Classification: Finance Policy Number: F003 Date of Adoption 07/19/95
Date Reapproved 03/20/98
Policy Title: Land Write -Down Incentive
General Criteria for land write -down:
1. Property available must be zoned industrial.
2. Land will be appraised by a certified appraiser.
3. A new building must be constructed on property.
Specific Components of Land Writs- Down:
L Appraised value or purchase price (whichever is lower) will be written dawn by
two-thirds.
2. Amount of the write -down will be a deferred loan for ten years.
3. Afterten years the loan becomes a grant.
4. If property is sold during the ten -year period, a pro-rata amount of 1/] 0 of the
total amount per year of the remaining years would be due. Interest shall be paid
at 9% simple interest on the remaining balance, times the number of years or portion of
years loan was deferred
S. Write -down will not include future assessments.
b. Real estate tic on property tax statement must increase at least equal to or greater
than the yearly amount of deferred loan.
Option I Privately Owned Property
The buyer of the property will purchase the property from the private party paying the agreed upon price. The
Land Write -Down will become available at the conclusion of the real estate improvements on the property. Documen-
tation of the improvements will be the responsibility of the new owner and will be documented with the tax statement
that reflects the improvements.
Sample Calculation:
Agreed upon purchase price 530,000
Appraised value 532,000
Payment to seller
Build Budding on Propertyl
City reimbursement (deferred loan) to new
owner after building value is on tai statement.
Cost to the new owner after 10 years
Date of Revision:
$30,000
$20,000
S10,000
Date of Revision:
OCT -22 - 93 THU 12:59 HCDC -_ FAX NO. 61 ?9344453 P. 07
Page 2 '
Option IICity- Owned Property
The purchase price will be the same as the appraised value. Calculation of the two- thirds write -down will be
done at the time of purchase resulting in the payment to the City to be only one -third of the appraised value. The new
owner must make a commitment to build a budding within one year at a value that would meet the formula
requirements. A ten -year loan commitment and all the components of the land write -down will be stated in the
agreement so that the net impact is compatible with Option I-- Privately Owned Pro perty -
Sample Calculation:
Appraised Value 530,000
Payment to City $10,000
Deferred, loan from City of Hutchinson 620,000
Build Building on Property!
Cost to the now owner after 10 years S10,000
II•
ll•
•
N
Hutchinson City Center
111 H--n Street SE
Hutddason, MN 55350.2522
320- 5873151/Fu 320.734.4210
MEMORANDUM
DATE: November 18, 1998
•
•
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF LOT SPLIT BY PAUL BETKER FOR TWINHOMES
LOCATED ON HILLCREST DRIVE N.E.
Planning Commission recommends approval of lot split for twinhomes located on Hilk:rest
Drive N.E., noting each lot to have separate water and utility services.
cc: Paul Betker
Primed on mcyckd pyer -
BUILTING PERMIT SURVEY FOR
LOT 51 BLOCK 4, WALNUT RIDGE ESTATES
73.
I
ra4riq Memo
PROPOSED GARAGE FLOOR ELEVATION • 1076.3
Q 8 73.4 70.3 7
0 I 24
� � c B Garage
H
N
W
of
J
No
I iv Garage
T3.7 76.4 7
L - - --
t
I
1 7,.9 70.k
73 7�
10.0! 14J12 I —J!,
PROPOSED r-
HOUSE
ER BUILDERS
X71.3
N
0 18 30 60
scale In fast
73.0
PROPOSED
HOUSE H
— 0 — 74.7 — —\� I
:sass. sass
DESCRIPTION OF NORTHERLY PARCEL
The North 40.00 feet of Lot 5, Block 4, WALNUT RIDGE
ESTATES, according to the recorded plat thereof.
x"
DESCRIPTION OF SOUTHERLY PARCEL
Lot 5, Block 4, WALNUT„ RIDGE ESTATES, according to the
recorded plat thereof, except the North 40.00 feet of said Lot 5.
LAND SURVEYING
rce
HUTCHINSON MN
• Denotes Iron monument found
O . Denotes Iron monument set
X Denotes existing elevation
A ) Denotes proposed elevation
1 \ 7064 GIL7x
BENCHMARK
Top nut of hydrant new the
southwest corner of Lot 5. Block 4.
Elevation • 1078.87
Iml
I hereby certify that this Survey, Plan or
Report was prepared by me or under my direct
supervision and that I am a duly licensed
Land Surveyor under the laws of the State of
Minnesota.
Jef ff eiv,A " ReGich
Date: /998 LIc. No.Zilz'f
JOB NO. 98273
702
X
0
z
a
3
BK P-224 PG 60
C
Hutchinson City Center
111 mean Street SE
9utehhuon, MN 55350.2522
320.587.5151/Fm 320.2344240
MEMORANDUM
DATE: November 18, 1998
0
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF LOT SPLIT BY BRANDON FRASER EXISTING FOR
TWINHOMES LOCATED ON JACKSON STREET..
Planning Commission, recommends approval of lot split for twinhomes located on Jackson
Street SW contingent upon property owner verifying separate services for all utilities.
cc: Brandon Fraser
Pftmmrecy�kd pam -
CERTIFICATE OF SURVEY FOR BRANDON FRASER
N
TOTAL DEED DESCRIPTION
Lot 3, Sktek 2, excepthfe therefrom the South 1.16 feet thereof and
the North 1.41 feet thereof. McDOndd'e Sixth AddltlM
DESCRIPTION OF NORTH PARCEL O /O PO 40
Lot 3. Block 2, MCDONALD'S SD(TH ADDITION.
Except the North 1.41 feet and except the South 37.13 feet thereof. Scott /a feet
AREA a 49K yuM. Feet I
2 I
Ya r,rW LFrL yO � I �.
I' _ a90r ➢1 itM iMY �� _
' Eon 14000
I
tune Its. NO �r�a
ILI
p�
�MrMew awM � L
JI.IC M.IW) pi s
ttettY 116 926 ��
1 I 1
— — — - - — ------ ------
— -- —
/ -- Eeet 14060 I
s.�rsrW LwrL
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DESCRIPTION OF SOUTH PARCEL
The North 38.00 feet of the South 37.13 feet of Lot 3, Block 2.
MCDONALD'S SDCTH ADDITION.
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•
1 hereby certify thot this curvy. Plan or Report was Prepared of met undo y
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Hutchinson City Center
111 Haan Strad SE
Hatchlnnon, MN 553505522
320- 587- 5151/Fm 320-2344240
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MEMORANDUM
DATE: November 18, 1998
0
0
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF LOT SPLIT LOTS 8, 9, AND 10 BLOCK 21, NORTH
CITY REQUESTED BY NORTH CENTRAL FOODS
Planning Commission recommends approval of lot split of the west 20' of Lot 8.
cc: Frank Fay
North Central Foods
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THIRD AVENUE NORTHWEST
HUTCHINSON MN
County Recorder of� McLeod V County, Minnesota;
of 138.76 feet to the west line of mid of 8 a
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County Recorder of� McLeod V County, Minnesota;
of 138.76 feet to the west line of mid of 8 a
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Hutchinson City Center
Ill Hatsaa Street SE
Hutchinson. MN 55350.2522
320.587.5151 F" 320.2344240
MEMORANDUM
DATE: November 18, 1998
TO: Hutchinson City Council
FROM: Hutchinson Plannma Commission
SUBJECT: CONSIDERATION OF A PRELM41NARY AND FINAL PLAT T BE KNOWN AS
"(:iQEBFL'S ADDITION" SUBMITFED BY
Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is
hereby submitting its findings of fad and recommendation with respect to the aforementioned request for a
final plat.
HISTORY
On October 1, 1998, Goebel Fixture Company, submitted a preliminary and Final plat to be known as
"GOEBEL'S ADDITION" located ON 5 Avenue SE.
FINDINGS OF FACT
1. The required application and plat maps were submitted the appropriate fee paid.
2. Notices were sent to the surrounding property owners as well as published in the Hutchinson
Leader on November 5, 1998.
RECOMMENDATION
DENIAL __ APPROVAL X (with staff recommendation and following terms and conditions)
UNANIMOUS X CONSENSUS _ SPLIT
CONDITIONS
1. Property remains zone 1 -1.
2. The area will be reviewed for potential location of a north south street right of way.
3. Fill is required to make Lot 1, Block I a buildable IoL A determination is yet to be
made on location of flood way. There can be no fill in the flood way. Assessments
for the lot will be assessed off of Ranch Avenue. The lot width is shown as 170'
and 200' is required. A 30' variance would be required. If the lot is dedicated to the
City for parkland, the City will pay assessmenf�s.
4. Dedicate an additional 7' of easements along 5 Ave SW north of the property for
an 80' right of way centered on existing right of way.
Respectfully submitted,
Dean Wood, Chairman
11
cc: Virgil Goebel
Richard Goebel
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• RESOLUTION NO. 11103
RESOLUTION GIVING APPROVAL OF PRELINIINARY AND FINAL PLAT TO BE KNOWN
AS GOEBEL'S ADDITION REQUESTED BY VIRGIL AND RICHARD GOEBEL
WHERE AS, Mr. Richard Goebel, Goebel Fixture Company, has submitted a preliminary and
final plat to be known as GOEBEL'S ADDITION of said subdivision in the manner required for platting of
land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and
requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described land in McLeod County, to-wit;
Legal Description: Auditor's Plat West %, Section 5- 116 -29, Lots 9, 10, 11, 12, 13 and 15
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. That said preliminary and final plat of GOEBEL'S ADDITION is hereby approved and
accepted by the City as being in accord and conformity with all ordinances, City plans and
regulations of the City of Hutchinson and the laws of the State of Minnesota subject to the
following conditions:
✓ Property remains zone I -1
✓ The area will be reviewed for potential location of a north south street right of
way.
✓ Fill is required to make Lot 1, Block 1 a buildable lot. A determination is yet to
be made on location of flood way. There can be no fill in the flood way.
Assessments for the lot will be assessed off of Ranch Avenue. The lot width is
shown as 170' and 200' is required. A 30' variance would be required. If the lot
is dedicated to the City for parkland, the City will pay assessments.
✓ Dedicate an additional T of easements along 5 Ave SW north of the property
for an 80' right of way centered on existing right of way.
BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor
and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the
subdivider and City Officials charged with duties above described and shall entitle such plat to be placed on
record forthwith without further formality.
Adopted by the City Council this 24th day of November, 1998.
ATTEST:
Mayor
Torgerson
Gary D. Plotz
City Administrator
J
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City �
•
DATE:
TO:
FROM:
Hutchinson City Center
MEMORANDUM
November 18, 1998
Hutchinson City Council
Hutchinson Planning Commission
111 Ha Stn t SE
Hutchimon, MN 55350.2522
320- SP.5151/Fu 320 -234 -4240
SUBJECT: CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT REQUESTED BY
HUTCHINSON TELEPHONE COMPANY TO ERECT A 300' HIGH STEEL
COMMUNICATION TOWER WITH A 350 SO. FOOT METAL SIDE EQUIPMENT
BUILDING.
Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional
use permit.
HISTORY:
On October 30, 1998, the Hutchinson Telephone Company submitted an application to consider a
conditional use permit to erect a 300' high steel communication tower with a 350 sq. foot metal side
equipment building in a I -2 (Heavy Industrial) District located at 345 Michigan Street SE.
•
FINDINGS OF FACT:
1. The required application was submitted and the appropriate fee paid.
2. Notices were sent to the surrounding property owners as well as
Leader on November 5, 1998
3. The property is located outside air flight Zone C.
APPLICABLE ORDINANCE REGULATIONS:
published in the Hutchinson
Section 6.07 B (2) of the Zoning Ordinance provides that a conditional use permit may be granted only if
evidence is presented by establish that the following criteria have been met:
a) That the proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the general
welfare of the neighborhood or community; and
b) That the proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other-matters
affecting the public health, safety and general welfare; and
C) That the proposed building or use will be designed, arranged, and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
RECOMMENDATION:
APPROVAL X DENIAL
•
UNANIMOUS X CONSENSUS SPLIT
Priam] m mydw papa -
CONDMONS:
Subject to approval of FAA requirements.
0 L_ II M I ./I I: dll►!_
TERMS:
The City reserves the right to review all Conditional Use Permits at their discretion.
Respectfully Submitted,
Dean Wood, Chairman
cc: Cal Lee, Hutchinson Telephone Company
Darrell Westrum, Hutchinson Telephone Company
•
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RESOLUTION NO. 11104
RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER
SECTION 10.08 OF ZONING ORDINANCE NO. 464
REQUESTED BY HUTCHINSON TELEPHONE COMPANY TO ERECT A 300' STEEL
COMMUNICATION TOWER WITH A 350 SQ. FT. EQUIPMENT BUILDING LOCATED IN THE I -2
(HEAVY INDUSTRIAL) DISTRICT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
Hutchinson Telephone Company, has made application to the City Council for a Conditional Use Permit under
Section 10.08 of Zoning Ordinance No. 464 to erect a 300' high steel communication tower with a 350 sq. fL metal
side equipment building located in an I -2 (Heavy Industrial) District at 345 Michigan Street with the following legal
description:
LEGAL DESCRIPTION: Lots two (2) and three (3) in Block one (1) First Addition to Hutchinson
Industrial District
•
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect
of the use on the Comprehensive Plan.
The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning
•
Ordinance and the Comprehensive Plan.
RECOMMENDATION:
DENIAL APPROVAL X
UNANIMOUS X CONSENSUS SPLIT
CONDITIONS:
CONSIDERATIONS/DIRECTIVES: Subject to approval of FAA requirements.
TERMS: The City reserves the right to review all conditional use permits at their discretion.
Adopted by the City Council this 24th day of November, 1998.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
0
C
Hutchinson City Center
111 H—a Sheet SE
Huteblmon, MN 55350.2522
320.5V-5151/Fu 320.2344240
MEMORANDUM
DATE: November 18, 1998
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF STREET RIGHT OF WAY PLAT NO. 4, SCHOOL ROAD.
Pursuant to Section 320 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is
hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a
final plat-
HISTORY
The City of Hutchinson is requesting consideration of Street Right of Way Plat No. 4 School Road.
FINDINGS OF FACT
1. The required application and plat maps were submitted.
2. Notices were sent to the surrounding property owners as well as published in the
Hutchinson Leader on November 5, 1998.
0
RECOMMENDATION
DENIAL _ APPROVAL X (with staff recommendation and following terms and conditions)
UNANIMOUS X CONSENSUS_ SPLIT
CONDITION
TERMS:
Respectfully submitted,
Dean Wood, Chairman
0
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SECTION 25
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ADDITPON
RESOLUTION NO. 11105
RESOLUTION GIVING APPROVAL OF RIGHT OF WAY PLAT NO. 4, SCHOOL ROAD
WHERE AS, City Staff, has submitted Right of Way Plat No. 4 (School Rd) of said subdivision
in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have
been duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and
requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described land in McLeod County, to-wit;
The City of Hutchinson, Minnesota, is hereby designating the definite location
of SCHOOL ROAD from the centerline of Golf Course Road in the East Half
of the Northwest Quarter of Section 36, Township 117 North, Range 30 West,
to the southwesterly line of MCLEOD COUNTY HIGHWAY RIGHT OF WAY
PLAT NO. 29 in the Southwest Quarter of the Southeast Quarter of Section 25,
Township 117 North, Range 30 West. The portion of said School Road as
shown on this plat prepared by the County Surveyor of McLeod County,
Minnesota, is hereby certified as the Official Plat pursuant to Minnesota
Statutes, Chapter 505.1793.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
That said Right of Way Plat No. 4 is hereby approved and accepted by the City as being
in accord and conformity with all ordinances. City plans and regulations of the City of
Hutchinson and the laws of the State of Minnesota.
BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor
and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the
subdivider and City Officials charged with duties above described and shall entitle such plat to be placed on
record forthwith without further formality.
Adopted by the City Council this 24th day of November, 1998.
ATTEST:
Gary D. Plotz Marlin Torgerson
City Administrator Mayor
J
Hutchinson City Center
•
DATE: November 18, 1998
Ill Hassan Street SE
Hutrhhn , MN 55350.2522
320.587 -5 1Sr/Fn 320.234 -4240
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF REZONING REQUEST BY CITY OF HUTCHINSON TO
REZONE AIRPORT PROPERTY FROM R -1 TO I -C LOCATED AT 16713 HWY. 15
SOUTH
Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning.
HISTORY
Request has been submitted for consideration of rezoning Airport property from R -1 to I -c located
at 16713 Hwy. 15 South.
FINDINGS OF FACT
1. The required application was submitted.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson
Leader on Thursday, November 5, 1998.
RECOMMENDATION
DENIAL _ APPROVAL X (with staff recommendations and the following terms and conditions)
UNANIMOUS X
CONDITIONS:
CONSIDERATIONS/DIRECTIVES
•
CONSENSUS SPLIT
Respectfully submitted,
Dean Wood Chairman
printed . rtcyeled paper -
0
5
ience North 0 degrees 42 minutes 16 seconds East a distance of 37.63 feet to the point of
Wig•
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CENTURY AVE SE
4
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MINUTES r QR �QUR IIVFOR[Y �
• HUTCHINSON PLANNING COMMISSION TI0n/
Tuesday, November 17, 1998
CALL TO ORDER 4:00 P.M.
The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members
present: Dave Westlund, Joe Drahos, Bill Amdt, Jeff Haag, Jim Haugen, and Chairman Wood.
Absent: Jeff Jones. Also present: Bonnie Baumetz, Planning and Zoning, Marc Sebora, and
Richard Schieffer, City Legal Counsel, and John Rodeberg, City Engineer.
2. a) Consideration of minutes of regular meeting dated October 20, 1998.
b) Consideration of lot split submitted by Paul Betker for construction of twin home located at
835/837 Hillcrest Road N.E.
C) Consideration of lot split submitted by Brandon Fraser located at 520/522 Jackson Street
S.W.
d) Consideration of lot split of 20' submitted by North Central Foods (Hardee's)
Mr. Haugen made a motion to approve consent agenda items. Seconded by Mr. Westlund
the motion carried unanimously
3. PUBLIC HEARINGS
• a) CONSIDERATION OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS "GOEBEL'S
ADDITION" LOCATED IN THE INDUSTRIAL DISTRICT SUBMITTED BY RICHARD
GOEBEL, GOEBEL FIXTURES.
Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #5239 as
published in The Hutchinson Leader on Thursday, November 5, 1998. The request Is for the
purpose of consideration of preliminary and final plat to be known as " Goebel's Addition"
located in the Industrial District submitted by Richard Goebel, Goebel's Fixtures.
Ms. Baumetz explained the City has suggested Goebel's plat this property to clear up
previous lots lines and make it easier to sell lots. Planning Staff recommends approval,
noting Lot 1, Block 1 does not meet width requirements, and will require a variance at time
of sale. The lot can be made a buildable lot.
Mr. Westund moved to close the hearing, seconded by Mr. Haugen the hearing closed at
5:33 p.m. Mr. Westlund made a motion to recommend approval of the request with staff
recommendations Seconded by Mr. Amdt the motion carried unanimously.
b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON
TELEPHONE CO. TO ERECT A 300' COMMUNICATION TOWER AND A 350 SQUARE
FOOT EQUIPMENT BUILDING LOCATED IN THE INDUSTRIAL DISTRICT AT 345
MICHIGAN STREET S.E.
Chairman Wood opened the hearing at 5:33p.m. with the reading of publication #5240 as
published in The Hutchinson Leader on Thursday, November 5, 1998. The request by
Hutchinson Telephone Co. is for the purpose of consideration of conditional use permit to
erect a 300' communication tower and a 350 square foot equipment building located in the
Industrial District at 345 Michigan Street S.E.
Ms. Baumetz explained the Telephone Company's request noting the height of the tower will
meet all FAA and City zoning requirements. This is a logical location for a tower.
Mr. Westlund moved to close the hearing, seconded by Mr. Arndt the hearing cli sed at 5:37
p.m. Mr. Haugen made a motion to approve the request with staff recommendations. •
Seconded by Mr. Westlund the motion passed unanimously.
C) CONSIDERATION OF RIGHT OF WAY PLAT NO. 4 SCHOOL ROAD SUBMITTED BY CITY
STAFF.
Chairman Wood opened the hearing at 5:38 p.m. with the reading of publication #5241 as
published in The Hutchinson Leader on Thursday, November 5, 1998 for the consideration
of Right of Way Plat No. 4 School Road submitted by City Staff.
Mr. Rodeberg explained the acquisition of this property finishes off the School Road corridor.
The small acquisition at the southern end of the plat is from Charles Bullert
Mr. Rodeberg said Mndot and SRF recommend development of this road as a State Aid
Road.
Charles Bullert, 951 Golf Course Rd. said his concern was if he were to sell this comer of
his property the remaining property may not be a buildable lot.
Mr. Rodeberg said Mr. Bullert could have an appraiser appraise his property.
Mr. Westlund moved to close the hearing, seconded by Mr. Amdt the hearing closed at
5:44 p.m. Mr. Arndt made a motion to recommend approval of the request with staff
recommendations, seconded by Mr. Haag the motion passed unanimously.
d) CONSIDERATION OF RIGHT OF WAY PLAT NO. 5 GOLF COURSE ROAD N.W. .
SUBMITTED BY CITY STAFF.
Chairman Wood opened the hearing at 5:48 p.m. with the reading of publication #5242 as
published in The Hutchinson Leader on Thursday, November 5, 1998. The request is for the
purpose of consideration of Right of Way Plat No. 5 Golf Course Ro ad N.W.
Ms. Baumetz said the City is proposing to extend Golf Course Road at a width of 120' for
possible future traffic signal.
Mr. Rodeberg said this road was originally proposed in the early 90's previously called
County State Aid 12. This project has been delayed several years. Report from the State
says this is the best location for a traffic light half way between School Rd. and Main St The
City is trying to preserve this corridor now It is not scheduled to be built for another three
years. Mr. Rodeberg said the City needs to apply for State Aid. The road location will have
an impact on the Jeff Munsell property. His property will be split with 16 acres on one side
and 6 acres on the other side.
Mr. Rodeberg said trunk sanitary will be along this line. This will be a collector route with a
trail and pedestrian crossing. This area is zoned for high desity. This is the only safe and
logical place for a road because of grades in this area. MNdot is planning for a roadway at
this location.
Jeff Munsell said would like to keep his property into one piece. He would like the road to
curve around the south and west side of the property.
Mr. Haag moved to continue the hearing next month, seconded by Mr. Westiund the motion
carried unanimously.
e) CONSIDERATION OF REZONING AIRPORT PROPERTY FROM R -1 (SINGLE FAMILY
RESIDENCE) TO I/C (INDUSTRIAL COMMERCIAL)
• Chairman Wood opened the hearing at 6:00 p.m. with the reading of publication #5243 as
published in The Hutchinson Leader on Thursday, November 5, 1998. The request is for the
purpose of consideration of rezoning airport property from R -1 (Single Family Residence) to
I/C (Industrial Commercial)
Mr. Rodeberg said there are some improvements planned for the airport next year. Before
legally making improvements the airport must be rezoned.
Mr. Haugen moved to close the hearing, seconded by Mr. Arndt the hearing closed at 6:04
p.m. Mr. Haag made a motion to recommend approval of the request with staff
recommendations. Seconded by Mr. Haugen the motion carried unanimously.
4. NEW BUSINESS
None
5. OLD BUSINESS
None
6. COMMUNICATION FROM STAFF
7. ADJOURNMENT
0 There being no further business the meeting adjourned at 6:26 p.m.
0
Fair Housing
It's Your Right
The Fair Housing Act prohibits
discrimination in housing because of:
• Race or Color
• National Origin
• Religion
• Sex
■ Familial status
(including children under 18 living
with parents or legal custodians,
pregnant women, and people
securing custody of children)
■ Handicap
Fair Housing
Most Housing is Covered!
Any exemptions?
• Owner occupied buildings with no
more than 4 units
• Single family housing sold or
rented-without use of a broker
■ Housing operated by organizations
and private clubs that limit
occupancy to members only
Note:
Housing designated by HUD for use only
by elderly persons may be exempt from
prohibition against familial status in certain
circumstances.
What is Prohibited?
In the SALE or RENTAL of Housing no one may
take any of the following actions based on race,
color, national origin, religion, sex, familial status
or handicap:
• Refuse to rent or sell housing
• Refuse to negotiate for housing
• Make housing unavailable
• Deny a dwelling
• Set different terms, conditions, or privileges
for the sale or rental of a dwelling
• Provide different housing services or
facilities
■ Falsely deny that housing is available for
inspection, sale, or rental
• For profit, persuade owners to sell or rent
(blockbusting)
• Deny anyone access to or membership in a
facility or service (such as a multiple listing
service) related to the sale or rental of
housing
•
In Mortgage Lending:
No one may take any of the following
actions based on race, color, national
origin, religion, sex, familial status or
handicap:
i
• Refuse to make a mortgage loan
• Refuse to provide information regarding
loans
• Impose different terms or conditions on
a loan
■ Discriminate in appraising a property
Refuse to purchase a loan or
Set different terms or conditions for
purchasing a loan
•
Fair Housing
Additional protections and reasonable
accommodations must be permitted by
your landlord if you have a disability:
If you or someone associated with you:
Have an physical or mental disability
(including hearing, mobility, visual
impairments, chronic alcoholism,
chronic mental illness, AIDS, AIDS
Related Complex, and mental
retardation)
® Have a record of a disability
mAre regarding as having
disability
Example: A building with a "no pets" policy
must allow a visually impaired tenant to keep a
guide dog.
I
I
Fair Housing
t c ni it Pawl
Housing discrimination is illegal, but
it is rarely obvious:
Be suspicious when you hear:
■ "I rented the apartment right after
you called."
• "I'll show you the apartment after
I see your green card. 31
• "This building is for adults only."
■ "I don't want all those changes, a
ramp, grab bars, it's too much."
■ "Do you think you can afford this
neighborhood ?"
Fair Housing
it's I
What should I do if I think my rights
have been violated or if I have
questions?
■ Call HUD at 1 -800- 669 -9777 or write:
Office of Fair Housing & Equal
Opportunity
U.S. Dept. Of HUD
Room 5204
Washington, D.C. 20410 -2000
If you are disabled, HUD provides:
■ Toll -free TDD phone at 1- 800 - 927 -9275
■Tapes and braille materials
■ Assistance in reading and completing
forms
0 ■ Interpreters are also provided
- -- -- J
ThomTech Design Company
3830 Rustic Place
Saint Paul, MN 55126 -7034
tel: 651482-9680; fax: 651482-9469
Thursday, November 19, 1998
To: Nan Crary
McLeod County Administrator
830 11 m Street East, Suite 106
Glencoe, MN 55336
tel: 320 864 -1324
fax: 320 8643410
ioV 1998
— nv iSON
Dear Nan,
•
As requested, the Steering Committee comments have been incorporated into the final
report for the Feasibility Study for Consolidating the McLeod County Dispatch and the
City of Hutchinson Dispatch Centers.
It has been our distinct pleasure to serve McLeod County and the City of Hutchinson and
we look forward to providing additional assistance in the future. Thank you very much.
Sincerely,
Gregory E. Thompson
e a- 1
----------------------------------------------------------------------------
---------------------------------- - -- -
OD6263 YCP001 NOV 18 1998 08:37:43 NOV 18 1998 08:37:46-
• MN.MNBCA00S2.U,
TXT
TO: ALL (USERS
FROM: BCA /CJIS
SUBJECT: YESTERDAYS SYSTEM OUTAGE
AT 1400 HOURS, YESTERDAY 11/17/98 THE NETWORK THAT SUPPORTS CJIS CONNECTIVITt
TO AREAS OUTSIDE OF THE METROPOLITAN AREA WENT DOWN FOR SEVEN HOURS.
THIS OUTAGE WAS CAUSED BY A MAJOR FIBER CUT OF THE PHONE LINES THAT CARRY
MOST OFTHE STATE COMMUNICATIONS. ALTHOUGH THERE IS LITTLE THAT CAN BE
DONE TO PREVENT THIS TYPE OF EVENT FROM HAPPENING, THE LOSS OF LAW
ENFORCEMENT COMMUNICATIONS FOR A SEVEN HOUR TIMEFRAME IS UNACCEPTABLE.
EFFORTS ARE BEING MADE TO DETERMINE THE CAUSE OF THIS OUTAGE AND WHAT STEPS
MUST BE TAKEN TO LESSEN THE CHANCES THAT OUTAGES LIKE THIS OCCUR.
AUTH: STEVEN E. CORRELL, CJIS MANAGER
--------------------------------------------------------------------- -- - - - - --
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• QUESTIONS FOR CONSULTANT
1. Did the study answer the questions it was supposed to answer?
A. Who owns a consolidated communications? The County or will the City
of Hutchinson and its citizens have any input as to expectations>
B. Did the consultant construct a plan & design for consolidation with
recommendations? (As stated in his proposal to perform the study, dated
3 -6 -98, item C, #6)
C. Cost vs Performance? How is that decided if he did not spend any
time at either facility to evaluate performance?
D. How will a facility be organized?
E. How will a facility be administered?
F. How will a facility be operated?
G. How will employees be integrated/hired?
• H. Any cost savings based on employee numbers, building and equipment?
2. Other questions and concern?
A. Do the citizens benefit by having their police service/protection reduced?
B. Are the citizens entitled to the same performance standards they receive
from Hutchinson Communications staff?
C. Is any savings that you feel may be possible, worth the risk to the
public? Who decides what price is put on safety and what is the
price?
D. If the City of Hutchinson is not satisfied with the level of service provided
through consolidation, what is their recourse? Will the City of Hutchinson
have any input as to quality of service?
E. What if it is decided that Hutchinson citizens and officers are not receiving
the level of service desired? Is the City then bound to inadequate
service?
• F. Recent telephone/long distance outage. The citizens of Hutchinson could
very possibly be without access to their law enforcement personnel. If
9 -9
they are unable to place a phone call to the Sheriffs Office, who will assist •
them? No one can stop a phone line from being cut.
Job Duties/issues
2.
Locked facility, who will allow access for officers with prisoners,
fingerprinting public for teaching license, day care reasons, tours, etc.
Paperwork? Case entry, statements.
A. Statements that need to be typed immediately for court
appearances.
B. Statements regarding critical incident. We still must maintain
confidentiality standards.
C. Will we still house case files? Officers within our building need
access to the reports and files.
D. Access to recent incidents for briefing purposes. Officers need
to know what occurred during previous shits.
3.
Walk in traffic.
A. Keys /property for different businesses (Birthright key, pager for
on call Glencoe hospital nurse, glucose kit for Public Health)
B. DNR seizure tags for deer
C. Salvation Army
D. Assumption Liability forms for DUI, person picking up someone
arrested for DUI
E. Animal license and impound fees
F. Copies of reports
G. Vehicle and driver's license requests
H. Gun permits
I. Guardian Ad Litems meet clients here after hours
J. Directions and information about city to visitors
K. SEVERE WEATHER SHELTER
L. PUBLIC SAFETY- come to police dept lobby to report crime
(being followed, assaulted, etc)
M. Items left here for someone to retrieve (Family Rexall leaves
prescriptions for customers to get after hours)
N. Public assists (example -on 11 -7 -98 a gentleman entered the
lobby and he was to meet a dentist for emergency dental work.
The dentist was 30 minutes late and he asked that dispatch
contact the dentist for him)
•
• 4. Reference prisoners or juveniles being held until parents /guardians arrive.
We do not place juveniles brought in for minor consumption or located
runaways are not placed in a holding cell. Currently communications
monitors them until released so that an officer may continue to respond to
calls for service.
Administrabon Lines: (587 -2242)
Will these be answered at all within our office? If it is someone wanting to
file a police report, will the call be transferred to the Sheriffs Office so they
dispatch the call? Some people still do not call 911 for an emergency,
they call 587 -2242.
6. Computer Terminals, State Connections
A connection to the State Computers would still be necessary at Hutch
PD. Officers still need to check vehicle and driver's licenses. Messages
must still be sent and received by officers (reference certified copy of
driving record, results from BCA lab of blood /urine samples taken during
DUI arrest, classes offered, criminal history, etc)
7. Other City Departments Affected:
- Street, Water, Utilities, Park and Rec: HPD Communications is the after
• hours contact for all of these departments.
-Snow Removal: Will the Sheriffs Office provide the public service of
contacting owners of vehicles to move their vehicle during snow removal
so it is not towed.
- People who have reserved shelters and find they are not open, contact
the police department and we in turn contact the on -call person to open
the shelter.
Other Considerations/Expenses
1. 1 would hope the County would seriously consider a tracking and
mapping system.
2. MDTs for squad cars and where they would be placed in all ready
crowded squads.
3. Receivers and towers so that Hutchinson officers are able to receive
and transmit to McLeod County.
4. Currently the Hutchinson Communications staff are involved in calls
• from start to finish- including entry work on reports and statements.
This gives us the advantage of knowing the people in our community
and we recognize names and violations common to those names. We •
work anywhere from 4 to 6 days a week and the officers work 3 to 5.
Communications staff are exposed to the names and incidents more
often than the officers thus we are able to advise them about a persons
history or events that have occurred that are similar to a complaint they
are currently involved with.
5. By Hutchinson Communications being involved in calls, we speak with
the officers after a call, and learn from them how we can improve our
techniques to better assist them and the public.
6. Need to keep the RACAL recorder, which is a 24 -hour tape of phone
calls and radio traffic.
is
LJ
• Concems voiced by Sgt Dave Mueller
Why did the City tax payers spend a quarter of a million dollars to up-grade
the Hutchinson Communications Center if the consolidation is about saving
money?
2. Community Policing and Public Service are major goals of the City and Police
Department. How does closing the lobby area of the police department at
night and weekends follow that goal?
3. What will the status become of the Hutchinson Communications Staff when
the consolidation is made, considering the Hutchinson staff is non - union?
•
0
WO
C ; CAP do
S-A
• 1. What is the main reason for the consolidation?
2. What is the commissioners position on the issue?
3. What is the city council's position on the issue?
4. Explain why this system of communications was promoted as being unique 20 years ago when the
population was 12 what it is today is now considered redundant when looking at it as a public safety
issue it is needed more than ever. Look at the situation in St Peter. One communications center for
both city and county. As a public safety issue with two separate sites the odds are that one of the two
would be able to remain functional
Specific Concerns:
1. Job.security
2. Location
3. Wages
4. What happens to accrued benefits
5. Supervision and Authority
6. Job Description and Expectations
a. What is the acceptable loss of service to the common ty
b. What is the acceptable loss of safety to our officer
c. What is the acceptable loss of safety to the public
• Current Duties/Responsibilities/Support
a. *Call taking
b. *Call screening
c. Typing statements/Reports (HPD would need to hire additional clerical personnel)
d. Record / statistical information both in house and State (HPD would need to hire records
clerk)
e. 24 hour service to the public at the police department (HPD would either loose that or have to
have a licensed officer or supervisor available at all times causing an additional cost to the
City)
f. Loss of the jail causing a need to hire a transport person (officer) or pay overtime for someone
to be on call to transport. Whatever solution is implemented will either cost the city more
money or if they take an officer from the street cause a reduction in the number of officers
patrolling Hutchinson. (Public safety issue)
g. Communications supports staffing of special projects of HPD (Bike Bonanza, Sr. Fishing
Trip, COPPS, Auctions etc.
h. Assisting the public w /general information/ordinances/concerns without assigning an officer
and taking him/her off the street.
i. Research information from and for other agencies before assigning call to an officer so as to
save time and money for the department Research info and calls.
j. Receive and dispatch calls for other agencies/Meeker, , McLeod, Renville, Social Services,
Park & Rec., Street Department, Fire Department, Ambulance
k. Monitor the alarms (will need to transfer all equipment (at who's cost) or hire someone to
monitor.
1. Concern for record keeping on "hot files" for confirmations.
• * *If the two agencies do consolidate, what type of lead time are we as employee's going to be
given? In that it has always been expected that we represent the City in a favorable manner with respect
and loyalty in what way is the City going to demonstrate that to us? What plans do they have or don't have
as to incorporating us into other departments within the City of Hutchinson?
Who }mows what is realty going on?
More information on the severance packages
Jobs within the City of H utchinson
Jobs within the Department and who will get them and why
Where is the cost saving to the taxpayer? McLeod will have to hire personnel and the City of
Hutchinson will have to hire people to do what we do now?
0
r1
U
• Feasibility Study of
Consolidating the McLeod
County &City of Hutchinson
Dispatch Communications
Centers, Revised
November 19, 1998
McLeod County & City of Hutchinson
e, -830 11t Street East, Suite 106
Glencoe, MN 55336
tel: 320 864 -1324
fax: 320 864 -3410
Prepared by:
ThomTech Design Company
3830 Rustic Place
horn Saint Paul, MN 55126 -7034
ech telephone: 612 482 -9680
sign facsimile: 612 482 -9469
email: thomtech @thomtechdesign.com
Marage a 6Tachmk i web site: www.thomtechdesign.com
S.Mbr . br
Gorwn & Bwieea
9
`J —A,
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
UNDERSTANDING
A. Introduction. This document provides the revised final report for completing the
study into the feasibility of consolidating the dispatch centers at the McLeod County
Sheriff's Office and the Hutchinson Police Department. A steering committee was
formed to examine the issues surrounding the consolidation of the dispatch centers. The
steering committee includes the McLeod County Administrator, Hutchinson City
Manager, McLeod County Sheriff, and Hutchinson Police Chief As part of their effort,
ThomTech Design Company was hired to conduct the feasibility study.
The issue of consolidation has emerged several times during the last few years as a way
to join forces, combine resources, and become more efficient in the area of dispatching
law enforcement and emergency vehicles and personnel. The goal of the steering
committee was to explore ways to improve efficiency and effectiveness.
The study was conducted in two phases. Phase I consisted of an assessment of the
current operation of the two dispatch centers. Phase II provided options for consolidation
of the two dispatch centers and an analysis of cost and performance based on several
features identified by the steering committee. The first deliverable (Phase 1) was
provided on June 29, 1998. The final report (Phase II) was provided on July10, 1998.
This document is a revised final report based on discussions with the steering committee
on November 3, 1998.
• B. Benefits of Consolidation. Consolidating dispatch centers has proved successful in
several jurisdictions throughout Minnesota and the country. Some examples are provided
below:
• Reduced total operational cost for one system versus two systems.
• Reduced capital outlay cost for one system versus two systems.
• Improved coordination of public safety response units by having two dispatchers side
by side rather than two dispatchers in isolated places.
• Access to state -of -the -art technology through combined resources.
• Pooling and sharing of staff and capital equipment costs.
• Improved readiness for growth of communities and emergency services.
• Records and files centrally located and created for broader access among multiple
agencies.
• Improved inter - agency coordination and a larger pool of working dispatchers to
assure appropriate response during surges in calls for service.
• Higher level of training with improved equipment, higher degree of responsibility,
and more units on duty.
C. Phase L During the first part of the study, data was collected from several meetings
listed below and the information provided by the McLeod County Records &
Communications Sergeant and the City of Hutchinson Police Department Dispatch Chief.
Introduction
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
The significant portions of this data is provided in Attachment A (Hutchinson) and
Attachment B (McLeod County) of the first deliverable.
The following groups were interviewed during the first phase of this project. Steering
Committee, County Commissioners, City Council, Public Hearing, Hutchinson Police
Dispatchers, Hutchinson Police Officers, McLeod County Dispatchers, McLeod Count
Deputies, Fire Chiefs of McLeod County, Police Chiefs of McLeod County, Hutchinso
Telephone Company, 3M, Hutchinson Technology, Members of the McLeod County Ai
Hutchinson Media.
These groups have expressed a concern about this type of action (consolidation),
however, each group had valuable suggestions for p ursuin g different issues surrounding
consolidation. Their recommendations and suggestions were extremely helpful in the
preparation of this report.
Phase H. Phase II included the coordination of proposing different options for
consolidating the dispatch centers. A detailed examination of each dispatch center and of
third party buildings was conducted. The candidate locations for consolidating the
dispatch centers were the Hutchinson Police Station, McLeod County Law Enforcement
Center (LEC), and the Hazardous Waste Building at the Fairgrounds. An analysis for
each of these locations was prepared and presented to the steering committee.
D. Four Options. This document presents four options, and there are variables within •
the options, in the format prescribed by the request for proposal. The Options are listed
below.
Option 1
• Maintain the current operation of two dispatch centers (one for HPD &
one in the LEC).
Option 2
• Consolidate the dispatch centers at the dispatch facility in the LEC at
Glencoe.
Option 3
• Consolidate the dispatch centers at the HPD communications facility in
Hutchinson.
Option 4
• Consolidate the two dispatch centers at the Hazardous Waste Building
in Hutchinson.
E. Document Organization. Each of the options is provided in Paragraphs I -IV,
respectively. An executive summary and analysis section follows the introduction,
directly following this page. This includes comparisons, analyses, and recommendations.
The executive summary and analysis section refers to the detailed data located in
Paragraphs I -IV.
Introduction
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
• L EXECUTIVE SUMMARY
A. Observations. All of the study participants need to contribute additional confidence
in this concept in order to make this a success. Sounding the positive features of working
together in one consolidated dispatch center and highlighting the advantages will provide
a more cohesive center that lays the ground work for other cooperative efforts and brings
the professional communications & dispatch staff of McLeod County together providing
outstanding service to the county constituents.
Whatever decision is made with regards to consolidating dispatch functions, it will not be
easy to implement. A strong commitment and demonstrated leadership to the concept of
consolidation is essential from elected officials and professional staffs. It has been
shown, passive participation is not enough. Understandably none of the law enforcement
heads want to lose control of their dispatch staffs and rely on someone else to deploy their
response fleets. Issues of "turf' and "control" must be replaced by cooperation.
Coordination and joint operations, the hallmark of good public safety response is better
served by each stakeholder participating positively, rather than working in isolation. The
concept of two trained professionals side by side solving and responding to
communications needs being more efficient than the same two individuals operating
individually apart is not easy to visualize.
• B. Current Outstanding Job. An emphasis on the outstanding job that the dispatchers
and communications staff are accomplishing is very much in order. In each group
interviewed, it was clearly evident that the constituents of McLeod County and the City
of Hutchinson are served by dedicated personnel that perform a myriad of
communications & administrative tasks characterized by attention to duty, safety of
officer /deputy and the people they serve. The considerations to consolidate or not should
be viewed as an opportunity to become more efficient as public safety organizations
move into the 21" century.
Communities continue to grow in McLeod County and the Law Enforcement &
Emergency Services must keep pace with this growth. Consolidation of the dispatching
functions within the county will serve to better handle that growth as new technology
becomes available, as training and skill levels increase, and provide more opportunity for
the important professional people that do this job. The movement of more and more
information to prepare officers prior to responding to a call or to improve a decision
support system becomes more valuable each month.
C. Recommendation. Based on the operating cost analysis, consolidate the
communications and dispatching functions at the Law Enforcement Center in the County
Courthouse, leaving to the discretion of McLeod County the administration of these
services. This option maintains the current level of service, is least disruptive to the
major stakeholders, and provides the largest cost savings. The recommendation includes
ES -1
Executive Summary & Analysis
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
the formation of a transition team from county organizations & stakeholders for •
implementing consolidation.
H. COMPARISON, ANALYSIS, & RECOMMENDATION
A. Options. The four options presented in Paragraphs I -IV represent alternatives for the
consolidation of the dispatch communications centers of McLeod County and the City of
Hutchinson. Each of the options has variations that can be exercised depending on the
needs and resources available. The purpose of this analysis is to discuss the issues
surrounding the consolidation of the dispatching functions and describe the options.
B. Start-up Costs. The start-up costs for the four options vary significantly. Obviously,
the most expensive option is to locate the dispatch center at a third location (not the LEC
and not the HPD). The Hazardous Waste Building at the Fairgrounds is an ideal location
and has all the needed facilities except that it is not storm proof. The cost of storm
proofing, may be so significant that constructing a new smaller building is probably less
expensive than renovating the building to make it storm proof. There are several issues
that surround the construction, it would be an above ground enclosure, necessitate the
movement of equipment from both HPD and the LEC. The PSAP, telephone lines, radio
systems, and additional lines for alarms, fax machines, computer networks and other intra
& extra agency communications need to be installed, rewired, connected, and supported.
The operation of a separate facility has distinct advantages; it provides for a "clean" start,
offers opportunity for expanding service to other government and private agencies, .
thereby becoming revenue generating.
Table 1 provides a comparison to the start-up costs for the four options. As part of this
comparison, there are a couple of variations that can be exercised depending on need and
resources. The table provides variations for remodeling or not remodeling, using New
World or LOGIS software, having five or three E -911 lines, and two or four dispatch
consoles.
Items
New World
LOGIS
5 E -911
3 E -911
2 cnsls
3-4 cnsls
Start-up Costs for MDC
$393,500
$413,500
$393,500
$382,000
NIA
$393,500
Start-up; MDC - Remodel
$243,500
$263,500
$243,500
$232,000
NIA
$243,500
Start-up Costs for LEC
$221,500
N/A
$221,500
$210,000
$206,500
$221,500
Start-up; LEC - Remodel
$146,500
N/A
$146,500
$146,500
$131,500
$146,500
Start-up Costs for HPD
$167,500
$187,500
$167,500
$167,500
$167,500
N/A
Table 1: Comparison of Start -up Costs
The remodeling part of the MDC at the Hazardous Waste Building (HWB) is to provide
weather proofing for the dispatch facility. The remodeling for the LEC is to provide
additional room for future expansion.
1. Computer Aided Dispatch (CAD) Software. Which software to use is a difficult
choice. The advantages of a common computer system are straightforward; the system
ES -2
Executive Summary & Analysis
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
would allow all law enforcement activity in the county to be recorded into common
records accessible by authorized personnel. Presently, an officer or deputy could be
responding to a call for service without a complete history of the site because Hutchinson
PD and McLeod SO may have separate records on this perpetrator or address. The
LOGIS system software is newer, provides for access to other communities within the
metro area for background checks and history files. The system does not have a jail
management module so if LOGIS was chosen, the jail facility would continue to use New
World. The use of the LOGIS system requires that the county become a member (except
for Option 3) of LOGIS. It also has higher annual costs because the fee is calculated by
the number of incidents generated during a one year period. In addition, the cost of a Tl
lease line is required to connect to the LOGIS headquarters in Brooklyn Center, MN.
2. E -911 Lines. Another consideration with regards to start-up costs is whether three or
five E -911 lines are required. The Hutchinson Telephone Company is the service
provider for both PSAPs and they indicate that three lines should be adequate. However,
the combined resources of the county presently are using five E -911 lines. The state
controls the maximum number of E -911 lines and would probably approve no more than
four E -911 lines, which should be sufficient. Changing the present PSAP configuration
requires a modification to the County's E -911 plan and submission to the state for
approval. This usually requires several months.
3. Consoles. The number of consoles that are used present an opportunity to save costs
also. Most of the personnel interviewed believe that two consoles or two dispatchers can
handle the dispatching for the county. The savings are that if the LEC (Option 2) or the
HPD (Option 3) are chosen, the remodeling costs are saved. Option 2 provides for a third
dispatch console provided the additional room in the existing dispatch room can be freed
up to accommodate the 3r console. The remodeling in the LEC would make allow the
dispatchers additional needed room, in an otherwise crowded facility. It is difficult to
hear when two dispatchers are on duty.
4. Jail Facility. The separation of the jail facility and the dispatch center creates a
couple of challenges. The jail uses the dispatch center personnel for several functions.
One of which is to collect bail money 24 hours a day. If the dispatch center is moved
from the LEC, the jail facility requires some remodeling to accommodate a "customer
service" window, additional cameras and monitors, and additional personnel.
C. Annual Costs. The annual costs for operating a consolidated dispatch center appear
to be less expensive for all options, once the start-up costs are recovered. The annual
costs vary by the number of full time equivalents (FTE ) that will be required should the
dispatch functions depart from their present locations. The options were priced based on
8.5 FTEs to operate the dispatch center and two FTEs to remain for the HPD and one
FTE for the LEC. These FTEs are to provide the additional administrative duties for the
respective offices. Table 2 provides a cost comparison for the four options.
0
ES -3
Executive Summary & Analysis
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
Option
Where
Cost
add staff
total
with MCC
Option 1
Current Status @ LEC & HPD
$642,382
N/A
$642,382
NIA
Option 2
Consolidate @ LEC
$412,602
$50,000
$462,602
$501,411
Option 3
Consolidate @ HPD
$439,744
$25,000
$464,744
$476,411
Option 4
Consolidate @ HWB or MDC
$510,111
$75,000
$585,111
N/A
Table 2: Annual Cost Comparison
Presently, there are 5.5 FTEs (full time equivalents) for the HPD operation and 7 FTEs
for the McLeod County Dispatch. The total is 12.5 FTEs if the dispatch positions are
added. An interesting way to view the cost is to compute the cost per incident for the
four Options, this is shown in Table 3. These figures are computed for the four options
and using the combined number of incidents from 1997.
Option
Where
Cost
incidents
cost/ICR
Option 1
Current Status @ LEC & HPD
$642,382
37,266
$17.24
Option 2
Consolidate @ LEC
$462,602
37,266
$12.41
Option 3
Consolidate @ HPD
$464,744
37,266
$12.47
Option 4
Consolidate @ HWB or MDC
$585,111
37,266
$15.70
Table 3: Cost per Incident Comparison
D. Comparison. A summary of the four options is provided below.
Option
Advantages
Disadvantages
1
Status quo, no disruption of present
Continued use of two computer
operations, continued use of two
systems for records & files, issue
dispatch centers in McLeod County,
revisited again next year, separate
each center backs up the other, HPD
resources
keeps holding cells, 2 service
windows remain active in Hutch &
Glencoe
2
One computer system for combined
Dispatch center away from highest
information, little disruption for jail
population center, reduces flexibility
facility, combined resources, creation
of Hutch Police Chief without
of CAG, forum for stakeholders to
internal dispatch capability,
influence dispatch operations, least
eliminates 24 hour service window
disruptive for county wide operation.
after hours at HPD,
3
Creation of CAG, forum for
Most disruptive for jail facility,
stakeholders to influence dispatch
reduces flexibility for Sheriff without
operations, dispatch center in largest
internal dispatch capability,
population area. One computer
eliminates 24 hour service window
information system.
for Glencoe & courthouse, jail
facility still requires New World
module. County becomes LOGIS
member.
4
One computer system information
Most expensive of the new options-
0
0
ES-4
Executive Summary & Analysis
Consolidated Dispatch Feasibility Study
McLeod County & Cuy of Hutchinson
November 1998
ICJ
i
Option
Advantages
Disadvantages
HPD
system, creation of CAG, forum for
large up front costs, disruptive to
$682,382
stakeholders to influence dispatch
both dispatch centers & law
$585,111
1
operations, most flexibility and room
enforcement, separates dispatch
$146,500
for expansion of dispatch duties,
center from jail facility.
opportunity for "clean" start.
Create
Communications Advisory Group
Creates small amount of additional
CAG
(CAG) allows stakeholders to
bureaucracy, additional time for
influence dispatch functions,
stakeholders,
provides combined staff with forum
to discuss county wide
communications & dispatching
issues, creates a basis for future
advisory groups, provides the basis
for a transition team active during
consolidation period.
New
New World has more modules, has a
New World is expensive, more
World
jail module, is paid for, less
difficult to learn, supported from out
Computer
expensive annually, self contained at
of state, does not provide access to
System
the computer network in the
other municipalities records,
courthouse
LOGIS
LOGIS allows access to 1 I
higher annual costs, no jail
Computer
municipalities records, low up front
management module, organization is
System
costs, newer software,
required to be LOGIS member,
requires TI connection to host
network out of county
E. Recommendation. The following recommendations are provided based on several
factors: compensation of dispatchers, fairness & employment of dispatchers, flexibility
of organization, cost of start-up & annual costs, impact on present organizations,
continued level of service to county constituents, and ease of transition. Table 4 provides
a simplified cost comparison of options.
Table 4: Cost Comparison
I. Create a transition team to discuss the implementation of a consolidated dispatch
center. The actions and recommendations of the transition team would be
coordinated by the steering committee.
2. Form a communications advisory group (CAG) for the purpose of assisting the
Sheriff in meeting the needs of the county for communications and dispatching.
ES -5
Executive Summary & Analysis
Current
LEC
HPD
HWB /MDC
Annual Operating Costs
$682,382
$462,602
$464,744
$585,111
1
Startup Costs
N/A
$146,500
$167,500
$393,500
Table 4: Cost Comparison
I. Create a transition team to discuss the implementation of a consolidated dispatch
center. The actions and recommendations of the transition team would be
coordinated by the steering committee.
2. Form a communications advisory group (CAG) for the purpose of assisting the
Sheriff in meeting the needs of the county for communications and dispatching.
ES -5
Executive Summary & Analysis
ES-6
Executive Summary & Analysis
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November PQ98
3.
Conduct candidate search from the present dispatchers and communications
specialists at the HPD and LEC dispatch centers. Appropriate staffing determined by
the McLeod County Commissioners following assessment and recommendations
from the Sheriff's Department.
4.
Consolidate the dispatch center in the LEC. Delay any remodeling efforts by
rearranging the existing room to add a third console. Movement to the HWB or
remodeling the LEC can be accomplished at a later date. The strong reasons for
choosing the LEC is that the senior law enforcement officer (McLeod County Sheriff)
retains direct control of the county dispatch functions. There is little or no impact on
the jail and court facility should the dispatch center consolidate at the LEC. The
transition to the LEC will also be the least disruptive and provide a smoother
transition for all stakeholders.
S.
The recommended date for consolidation depends on several factors. Formation of
the transition team and the modification of the E -911 plan and its approval would
result in implementation no earlier than 1 April, 1999.
6.
Employ only one software CAD system (New World or LOGIS) software. The
consolidation of records and information county wide is advantageous to all
stakeholders especially law enforcement. This is one of the major items that the
transition team will have to implement. The CAD system decision and the transition
of existing files is not a trivial task and several factors will need to be considered.
7.
Upgrade the E -911 system and consolidate this function at the LEC. Terminate the
lease of E -911 equipment and purchase the new equipment for a three position and
one administrative position equipment suite. This results in substantial cost savings
i
in the near term and long term. The present lease of the E -911 equipment (LEC &
HPD) is in the last 2 years of a seven year lease. During consolidation, this is an ideal
time to upgrade capability, improve service, and add one PSAP trunk to the city of
Plato. The transition team will need to revise the county 911 plan and submit it for
state approval. This may take several months. The cost savings over a five year lease
are approximately $38K. This is calculated as follows: {60 months X $1,714 /month
(lease charges)) - $65K (cost of new equipment) _ $38K
8.
Expand the Hutchinson PD voice radio frequency to be county wide by adding
receivers at Winsted and Brownton and a transmitter- receiver at Glencoe. This will
provide another tactical voice frequency for the law enforcement officers to
communicate. Estimated cost approximately $20K.
9.
Enter into an agreement with a neighboring county (Sibley or Renville most probable)
to act as a backup for McLeod County. Also, improve the mobile command posts
(Sheriffs & Hutch's) for use as backup dispatch centers should the LEC dispatch
center temporarily be disabled. This can be coordinated by the transition team and
the communications advisory group.
10.
Use the cost savings from consolidation to upgrade the communications equipment,
take advantage of combined resources by adopting mobile data terminals for officers,
improving the mobile command posts, upgrading the E -911 system, geo- coding the
county addresses, or other items. The transition team and CAG can prioritize these
items.
ES-6
Executive Summary & Analysis
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
I. OPTION I: CURRENT STATUS & NON - CONSOLIDATED
This paragraph describes the present configuration for the Hutchinson Police and
McLeod County Sheriff's Dispatch Centers. The purpose is to identify the present
resources available within McLeod County and the City of Hutchinson and to understand
the current organization and status of each of these communications centers.
DISPATCH CENTER AT THE HUTCHINSON POLICE DEPARTMENT
A. Administration & Organization
1. Staff selection. The dispatch staff is selected through an interview process. The
process is begun by advertising the position according to City regulations. Then an
application is completed by each candidate. Candidates take a written exam,
complete an oral interview, and undergo a psychological evaluation, background
check, & medical screening. Candidates are reviewed by the Police Department staff
and are initially interviewed by a panel of Police department personnel. The panel is
administered by the Communications Supervisor. The panel then makes
recommendations to the Police Chief. The Police Chief forwards the top three
recommendations along with the top choice candidate to the City Manager for final
selection and hiring.
2. Support services administration (payroll, purchasing, & accounting). The payroll and
accounting are conducted by the City office personnel. The Police Department
provides their own purchasing services. The department prepares an annual budget
which goes through an approval process ultimately approved by the City Council.
The dispatch center costs are contained in a separate line item.
3. Policy making body structure. The policy making body structure is administered by
the Police Chief. The City Council, the City Manager, and the Police Chief are the
policy making body.
4. Reporting (chain of command). The Communications Specialists report to the
Communications Supervisor, the Communications Supervisor reports to the Police
Lieutenant, who reports to the Police Chief. The day to day operations of the dispatch
center are administered by the Communications Supervisor. The Communications
Supervisor schedules the work, approves transitions, coordinates training, and is
responsible for the efficient running of the dispatch center. The communications staff
performs the training.
B. Financial.
1. Start up costs. Not applicable for the current assessment.
2. Annual operating costs. See Table 1 for the annual operating costs calculated from
the annual budget for each department. The City has invested approximately $200K
in capital outlays for the dispatch center over the last five years.
0
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
Account
Description
Dispatch
TOTAL
3364
E -911 Reimbursement
$11,000
3383
City Dispatch Funds
$45,000
3520
Alarm Fees
$5,500
TOTAL REVENUES
$61,500
$61,500
4100
Wages - Regular Employees
$133,349
4112
Overtime Regular Employees
$9,810
4115
COLA/Performance
$6,971
4120
Wages - Temporary Employees
$12,240
4132
Holiday
$8,133
4133
Sick Pa
$292
4141
PERA Coordinated
$8,471
4144
FICA - City Portion
$12,533
4150
Employee Health & Insurance
$24,266
TOTAL PERSONNEL SERVICES
$216,065
$216,065
4210
Operating Supplies
$1,500
4213
Clothing & Personal Equipment
$1,500
TOTAL SUPPLIES, REPAIR, MAINTENANCE
$3,000
$3,000
4309
Other Contractual
$250
4310
Communications
$7,000
4314
Teleprocessing Equipment
$1,500
4320
Travel, School, & Conference
$2,500
4360
Utilities
$4,000
4370
Contract Repair & Maintenance
$500
4376
Communication Maintenance
$3,500
4385
Data Processing
$38,000
Debt Service Plan ear 2000
$46,550
TOTAL OTHER SERVICES & CHARGES
$103,800
$103,800
GRAND TOTALI
$322,865
Table 1: Current Costs for Hutchinson PD Dispatch Center
In addition, the following costs are provided for information. The cost of health
insurance is $4,633.32/yr; for dental insurance 5551.76/yr, lifeldisability based upon
salary average - $75 /yr for life & $210 /yr for disability; FICA is 7.65% of salary;
PERA is 4.75% of salary; vacation is computed as 2 weeks, after 7 years - 3 weeks,
and after 12 years - 4 weeks; lump sum payment of 84 hours/yr for holidays.
Employees may accumulate up to 80 hours of compensatory time, in lieu of claiming
over time. Over time hours may be banked at time and a half to be used within a one -
year period. The Communications Supervisor is paid at City Employee Grade IX and
the Communications Specialists are paid at City Employee Grade VIII.
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
• 3. Cost comparison. See cost comparison section in executive summary and analysis
C. Technical Concerns
1. Base station location/design. The base station is located at the Police building at 10
Franklin Street SW in Hutchinson, MN. There are four repeater towers located
throughout the City.
2. Control console's configuration. The dispatch center is configured with a Motorola
Radio System, CENTACOM SERIES II PLUS CRT. There is a 21 inch screen for
the CAD system and a 12 inch screen for the radio system, both are 3M brand. The
Motorola system was bought from Mankato Radio in 1995. Each department has
their own pagers for paging key personnel. There are two monitors for displaying the
video feeds from various cameras throughout the building. There is a total of ten
doors that are under controlled access from the dispatch center. The paging system
provides the capability to page ambulances, fire departments, civil defense, towing
companies, surrounding county fire departments, and city services.
3. CAD (computer aided dispatch). The computer aided dispatch system is the LOGIS
CAD system. It is purchased through the LOGIS whose address is: LOGIS
Association; Freeway Boulevard, Suite 300; Brooklyn Center, MN 55430 -1753; Tel:
566 -0050; fax: 566 -0561. The LOGIS system was started in 1985, the City of
Hutchinson has used the CAD system since 1990. The LOGIS system allows access
• to the records of any other city that uses LOGIS, presently, there are 11 communities
in MN that use the LOGIS system. The software is supported by the city of Valencia
in California. The software runs on a computer system controlled by a Hewlitt
Packard 3000 server. The platform is described as follows: HP3000, 959300, MPE
Operating System, Version 5.5, Patch Release 4, Year 2000 compatible. The
database size is 4,803,504 Sectors or 1.3 Gigabytes. The software is proprietary to
the LOGIS system.
4. MDTs (mobile data terminals). The Hutchinson police department does not presently
use mobile data terminals.
5. Radio frequencies. The Hutchinson voice radio system and radio dispatch system
consists of four repeater sites located throughout the City of Hutchinson. The system
also has the capability of communicating on the former radio frequency from a
transmitter located near the Police building. Table 2 provides the channels available
to the Hutchinson Police Dispatchers and are recorded on the voice recording system.
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McLeod County & City of Hutchinson
Now 1998
Hutchinson PD RACAL Recorder
24 Hour Recorder
Channel
Termination
Channel
1
dispatch
Channel
2
dispatch
Channel
3
Lt Office (negotiator hone
Channel
4
PD RPTR
Channel
5
PD Simplex
Channel
6
Sheriff Office Control Base
Channel
7
MINSEF - TX - RX, PT -PT, T`
Channel
S
PT -PT RX
Channel
9
Hospital
Channel
10
Hospital pagin
Channel
11
Public works
Channel
12
FIRE TX -RX, ST -FIRE TX
Channel
13
ST -FIRE RX
Channel
14
Trainin
Channel
15
Spare
Channell
16
Spare
Table 2: Channels Available to the Hutchinson Police Dispatcher
0
6. Computerized record interface. The computerized record interface is contained in the .
LOGIS operating system described above.
7. Intra- agency communications. The Hutchinson Dispatch Center has a complete intra-
agency communications system for contacting McLeod County, adjacent counties &
towns, the Twin Cities metro area, State Patrol, state agencies, NCIC & CJIS.
8. Emergency power. The Hutchinson Police Department has an emergency generator
that is automatically switched on when the building loses electrical power. The
dispatch center can continue complete operations during the use of backup emergency
power.
9. Security. Security for the building is provided by a controlled access door and
hardened glass window from the front entryway or lobby of the Police building. The
front door is open 24 hours, 7 days a week. The access to the Police Department is
controlled by an access button that opens the inner doorway once the dispatcher is
satisfied that the person is authorized to enter. Security from the weather is provided
by a "tornado proof' or hardened walls surrounding the dispatch center room. The
building is designed such that if the building suffers an attack from severe weather the
building could be damaged but the dispatch center would remain intact and operations
could continue.
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
•
D. Facility
1. Location. The Hutchinson Police Dispatch Center is located in the Hutchinson Police
Services Building at 10 Franklin Street SW in Hutchinson, MN 55350.
2. Lease, purchase, or use existing space. The Police Operations building is owned by
the City of Hutchinson.
Size including future space needs. See Figure 1.
Door to i service Window
Admin Area
Cabinet with Voice
Recorder System
4 feet
14 feet
bathroom
Dispatch Workstation
Dispatch Workstation
Figure 1: Sketch of Hutchinson Police Dispatch Center
0
4. Utility costs. Annual utility costs for the dispatch center is estimated as 25% of the
department's utility costs; or $4,000.00 /year. See Table 1 for additional cost
information.
5. Back -up or standby facilities. The voice radio backup system is provided by a VCR
recording system that is fairly modern. Tapes are changed on schedule and archived.
The present backup system for the Hutchinson Police Dispatch Center is the McLeod
County Sheriff's Department Dispatch Center. The Hutchinson Police Department
has a mobile command post that is configured in a small vanibus vehicle. The present
configuration does not provide all dispatching services but could function as a
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Current Status & Not Consolidated
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
temporary dispatch center if needed. The primary function of the mobile command
post is to be a remote control point of satellite post for special occasions or incidents
(i.e. hazardous waste spill, severe weather, or city functions (parades, concerts, etc.)).
E. Operations
Figure 2: Hutchinson Organizational Structure & Chain of Command for Dispatchers
1. E -911 concerns. There are two E -911 lines terminated at the Hutchinson Dispatr
Center. They have enhanced 911 provided by the Hutchinson Telephone Comr iy.
The 911 service area includes all phone numbers beginning with 587 or 234. is
includes parts of Renville and Meeker counties. The E -911 lines will roll ove, to the
McLeod County Sheriff's Dispatch Center lines if both lines are busy.
2. NCIC & CHS systems. There are two identical CJIS terminals for access on
registration, license, and warrants checks.
3. Private alarms. The Hutchinson Police Dispatch Center monitors 46 alarms.
4. Should public works departments and other non emergency departments be included
in the facility. Not applicable for the current assessment.
F. Personnel
1. Organizational structure. The Organizational Structure is provided in Figure 2.
y66�ss T .. if
2. Present & future workload. Table 3 provides the number of events that dispatch
operators handle during their work shift. Subparagraph G provides the complete list
of duties as gathered from the communications specialists interviews.
Type of Event
1996
1997
98 (May)
Incident report resulting from telephone or E -911 call
15,184
15,914
6,050
E -911 calls, resulting in ICR, no duplicates, also reported above
1,588
635
Visitors in the lobby at the service window (estimate)
12,410
5,134
Hotfiles, warrants, missing juveniles, stolen vehicles (estimate)
190
130
Controlled access to building by authorized personnel (estimate)
60,0001
25,000
Table 3: Annual Number of Incidents Reports & Additional Information for Hutchinson Dispatch
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
3. Number of supervisors. One
4. Number of telecommunicators. 7
5. Configuration of shifts. Two eight hour shifts and 2 ten hour shifts each day. This
covers an overlap period where at selected times of the day and/or season, two
dispatchers are scheduled (i.e. busy hours and special events).
6. Full and/or part time. 4 full time and 4 part time.
7. Integration of personnel, policies, present vs consolidated (salaries, benefits,
seniority). Not applicable for the current status report.
8. Job placement of present staffs. Not applicable for the current assessment.
9. Staffing of remaining departments. Not applicable for the current assessment.
G. Duties of Hutchinson Police Dispatchers
1. Operate the dispatch center 24 hours, 7 days a week.
2. Dispatch police officers based on incident reports at the direction of the Police Chief.
3. Answer the telephone for the police department.
4. Answer the E -911 calls for the City of Hutchinson.
5. Enter data records for police reports as dictated by officers.
6. Monitor the video feeds from cameras installed throughout the building.
7. Service the walk -up window for City of Hutchinson constituents.
8. Open all controlled access doors into the building.
• 9. Monitor the alarms from businesses.
10. Collect and safeguard bail money and other funds for licenses from constituents at the
walk -up window.
11. Maintain the City of Hutchinson Police Department internal records.
12. Provide printouts of driving records.
13. Gather all telephone calls and messages for police department personnel.
14. Provide information to the news media.
15. Dispatch services for Hutchinson ambulance, Hutchinson fire department.
16. Provide fast responder services.
17. Contact utility companies and other City departments (street, parks, engineering, and
water) as required during emergencies or after hour procedures.
18. Activate sirens for civil defense.
19. Assist life link for ensuring landing area is clear.
20. Provide central point of contact for procedures surrounding a hazardous waste spill.
21. Enter information for all hotfiles (runaway juveniles, stolen vehicles, warrants).
22. Call those law enforcement agencies when canine capabilities are required.
23. Search female prisoners.
24. Coordinate prisoner transport to /from jail.
25. Open and enter all incident reports generated from telephone, E -911 calls, and
officers.
26. Maintain CPR and first aid certification for all personnel.
27. Operate and maintain the voice recordings from the Racal voice recorder and archive
the tapes.
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McLeod County & City of Hutchinson
November 1998
28. Provide backup dispatch for the McLeod County Sheriff's Office.
29. Qualify personnel as terminal agency coordinator.
30. Maintain personnel certifications as terminal operators (CJIS) through BCA.
31. Collect information and contact skywarn personnel during severe weather.
32. Dispatch county coroner.
33. Assist McLeod County Communications as requested by McLeod County.
34. Assist officers in gathering investigative information (criminal histories, warram
checks, in -house records information, gather information from other agencies).
35. Emergency medical dispatching (all full time communications specialists are
certified).
36. Member of CISD (Critical Incident Stress Debriefing).
37. Member of SRT (Special Response Team).
38. Member Family Group Conference as facilitator.
39. Appear on local cable TV program COPPS to provide information to the public.
40. Education regarding the use of 9 -1 -1.
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Current Status & Not Consolidated
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
MCLEOD COUNTY SHERIFF'S DEPARTMENT DISPATCH CENTER
A. Administration & Organization
Staff selection. The dispatch staff is selected through an interview process. The
process is begun by advertising the position according to County regulations. Then
an application is completed by each candidate. Candidates take a written test,
complete an oral interview, undergo a psychological evaluation and medical
screening. Candidates are reviewed by the Sheriff s Department staff and are initially
interviewed by a panel of Sheriff's department personnel. The panel is administered
by the Records & Communications Sergeant. The panel then makes
recommendations to the Sheriff for hiring.
2. Support services administration (payroll, purchasing, & accounting). The payroll,
purchasing, and accounting are conducted by the County Auditor. The department
prepares an annual budget which goes through an approval process ultimately
approved by the County Commissioners. The dispatch center costs are contained in
the Sheriff's department line item and are not separately listed.
3. Policy making body structure. The policy making body structure is administered by
the Sheriff. The County Commissioners and the Sheriff are the policy making body.
4. Reporting (chain of command). The dispatch personnel report to the records &
communications sergeant, the records & communications sergeant reports to the
Chief Deputy, who reports to the Sheriff. The day to day operations of the dispatch
center are administered by the records & communications sergeant. The records &
communications sergeant schedules the work, approves transitions, provides training,
and is responsible for the efficient runnin of the dispatch center.
B. Financial
1. Start up costs. Not applicable for the current assessment.
2. Annual operating costs. See Table 4 for the annual operating costs calculated from
the annual budget for the Sheriff's department. The County has invested
approximately $300K in capital outlays for the dispatch center over the last five years.
3. Cost comparison. See cost comparison in executive summary and analysis section.
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McLeod County & City of Hutchinson
November 1998
Account
Description
Dispatch
TOTAL
6206
Charges for Hutchinson Dispatch
$45,000
5630
County match on E -911 System Maintenance
$6,000
6265
Professional services, contract negotiation
$8,000
TOTAL EXTERNAL CHARGES
$59,000
$59,000
6105
Wages - Regular Employees
$141,890
6115
Overtime Regular Employees
$23,085
6120
Shift difference pay
$3,926
6145
Uniform allowance
$2,550
6163
PERA - County Share
$7,349
6175
FICA - County Share
$10,854
6153
Health & Life Insurance - County Share
$21,389
TOTAL PERSONNEL SERVICES
$211,043
$211,043
6206
Other services & charges, 17% of dept
$8,500
6205
Postage
$374
6247
Communications training
$4,000
6402
Office supplies, 35% of dept
$4,200
6403
Printed paper supplies, 50% of dept
$1,100
6341
Maintenance agreements, 50% of dept
$5,500
6253
Electricity
$4.000
6203
Communications
$12,500
6303
Repair & Maintenance service
$9,300
TOTAL SUPPLIES, SERVICES & CHARGES1
$49,474
$49,474
GRAND TOTALI
$319,517
Table 4: Current Costs for McLeod County Dispatch Center
C. Technical Concerns
46
0
1. Base station location/design. The base station is located at the Law Enforcement
Center (LEC) attached to the County Courthouse building at 801 East 10'" Street;
Glencoe, MN 55336. There are four repeater towers located throughout the County.
2. Control console's configuration. The dispatch center is configured with a Motorola
Radio System, CENTACOM SERIES lI PLUS CRT. There is a 21 inch screen for
the CAD system and a 12 inch screen for the radio system, both are 3M brand. The
Motorola system was bought from Mankato Radio in 1995. Each department has
their own pagers for paging key personnel. There are two monitors for displaying the
video feeds from various cameras throughout the LEC & jail facility. The paging
system provides the capability to state patrol, investigators, page ambulances, fire
departments, utilities services, park & recreation department, civil defense, towing
companies, surrounding county fire departments, and city services throughout the
county.
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McLeod County & City of Hutchinson
November 1998
• 3. CAD (computer aided dispatch). The computer aided dispatch system is the New
World System supported from Detroit, MI. The New World system works on an IBM
AS-400 platform. The dispatch center has two identical dispatch positions and room
for a third dispatcher.
4. MDTs (mobile data terninals). The McLeod County Sheriffs department does not
presently use mobile data terminals.
5. Radio frequencies. The McLeod County Sheriffs voice radio system and radio
dispatch system consists of four repeater sites located throughout the County. Table 5
provides the channels that are available to the dispatcher and are recorder by the voice
recorder system.
is
MCLEOD COUNTY SO Dicta hone 5000
24 Hour Recorder
Channel
Termination
Channel
1
dispatch secondary position
Channel
2
dispatch primary position
Channel
3
supervisor
Channel
4
bathroom
Channel
5
Hutch/Sibley radio channel
Channel
6
Sheriffs main repeater
Channel
7
fire channel
Channel
8
statewide channel
- Channel
9
spare
Channel
10
hospital channel
Table 5: Channels Available to the McLeod County Dispatcher
6. Computerized record interface. The computerized record interface is contained in the
New World operating system described above.
7. Intra- agency communications. The McLeod County Sheriff s Dispatch Center has a
complete intra- agency communications system for contacting Hutchinson and other
towns within the county, adjacent counties & towns, the Twin Cities metro area, State
Patrol, state agencies, NCIC & CJIS.
8. Emergency power. The McLeod County Sheriffs Department has an emergency
generator that is automatically switched on when the building loses electrical power.
The dispatch center can continue complete operations during the use of backup
emergency power.
9. Security. Security for the building is provided by a controlled access door and
hardened glass window from the front entryway or lobby of the LEC building. The
service window is operated with a "bomb box" style of drawer that is used to send
items (forms, bail money, etc.) to /from customers. The front door is open 24 hours, 7
days a week. The access to the McLeod County Sheriffs Department is controlled by
an access button that opens the inner doorway once the dispatcher is satisfied that the
person is authorized to enter. Security from the weather is provided by the
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McLeod County & City of Hutchinson
November /998
underground construction and the hardened walls for the entire LEC (Sheriffs
department and jail facility). is
D. Facility
1. Location. The McLeod County Sheriff s Dispatch Center is located in the 801 East
10"' Street; Glencoe, MN 55336.
2. Lease, purchase, or use existing space. The LEC building is owned by the County.
3. Size including future space needs. See Figure 3.
20 feet
Figure 3: Sketch of McLeod County Dispatch Center
4. Utility costs. Annual utility costs for the dispatch center is estimated as
$4,000.00 /year. See Table 3 for additional cost information.
5. Back -up or standby facilities. The voice radio backup system is provided by a
dictaphone recording system. Tapes are changed on schedule and archived. The
present backup system for the McLeod County Sheriff s Department Dispatch Center
is the Hutchinson Police Dispatch Center. The McLeod County Sheriff s Department
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Current Status & Not Consolidated
Door to
Admin Area
Cabinet with voice
Recorder System
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
has a mobile command post that is configured in a small vanibus vehicle. The present
configuration does not provide all dispatching services but could function as a
temporary dispatch center if needed. The primary function of the mobile command
post is to be a remote control point of satellite post for special occasions or incidents
(i.e. hazardous waste spill, severe weather, or city functions (parades, concerts, etc.)).
E. Operations
1. E -911 concerns. There are three E -911 lines terminated at the McLeod County
Sheriff's Dispatch Center. They have enhanced 911 provided by the Hutchinson
Telephone Company. The E -911 lines will roll over to the Hutchinson Police
Dispatch Center lines if the lines are busy.
2. NCIC & CJIS systems. There are two identical CJIS terminals for access on
registration, license, and warrants checks.
3. Private alarms. The McLeod County Dispatch Center monitors 27 alarms.
4. Should public works departments and other non emergency departments be included
in the facility. Not applicable for the current assessment.
F. Personnel
1. Organizational structure. The Organizational Structure is provided in Figure 4.
2. Present & future workload. Table 6 provides the number of events that dispatch
operators handle during their work shift. Attachment A provides the complete list of
duties as gathered from the dispatch operate interviews.
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Current Status & Not Consolidated
Figure 4: Organizational Structure for Sheriffs Dispatch Center
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
Type of Event
1996
1997
98 (Ma
Incident report resulting from telephone or E -911 call
16,685
21,349
9,078
E -911 calls, resulting in ICR, no duplicates, also reported above
1,715
2,322
1,023
Visitors in the lobby at the service window estimate
14,976
6,336
Hotfiles, warrants, missing juveniles, stolen vehicles estimate
1,170
4871
Controlled access to building b authorized personnel estimate
58,7601
24,483
Table 6: Annual Number of Incident Reports & Additional Information for Hutchinson Dispatch
3. Number of supervisors. One
4. Number of telecommunicators. 7
5. Configuration of shifts. Three eight hour shifts each day, selected times of the day
and season where two dispatchers are scheduled (i.e. busy hours and special events).
6. Full and/or part time. 3 full time and 4 part time.
7. Integration of personnel, policies, present vs consolidated (salaries, benefits,
seniority). Not applicable for the current status report.
8. Job placement of present staffs. Not applicable for the current assessment.
9. Staffing of remaining departments. Not applicable for the current assessment.
G. Duties of McLeod County Sheriffs Dispatchers
1. Operate the dispatch center 24 hours, 7 days a week.
2. Dispatch Sheriff's deputies based on incident reports at the direction of the Sheriff.
3. Answer the telephone for the Sheriffs office.
4. Provide dispatch duties for all City Police Departments within McLeod County minus
the City of Hutchinson.
5. Answer the E -911 calls for McLeod County and all towns within the county minus
the City of Hutchinson and all telephone numbers with a Hutchinson exchange of 587
and 234.
6. Monitor the video feeds from cameras installed throughout the building.
7. Service the walk -up window for county constituents.
8. Open all controlled access doors into the LEC.
9. Monitor the alarms from judges chambers, courtrooms, jail, banks, businesses from
the electro watchman panel. In addition, they receive phone -in and radio alarms from
several businesses and private sources.
10. Collect and safeguard bail money and other funds for licenses from constituents at the
walk -up window.
11. Process mug cards and fingerprint cards for all persons booked into McLeod County
Jail and those individuals entering criminal justice employment, applying for
adoption, or designated as requiring registration as a sexual offender.
12. Enter all warrants from the County Courts via the NCIC.
13. Maintain the Sheriffs and County internal records.
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
14. Provide printouts of driving records and vehicle registrations for public law
enforcement, county attorney, and probation purposes.
15. Gather all telephone calls and messages for Sheriff s and state patrol personnel.
16. Dispatch for the state patrol when needed.
17. Administer the request for release and assumption of liability for an intoxicated
person.
18. Provide information to the news media.
19. Dispatch services for 3 McLeod County ambulances, I Renville County ambulance, 1
Waconia ambulance, and 7 fire departments.
20. Provide first responder dispatch services for five fire departments.
21. Contact NSP, Minnegasco, and other utility companies as required during
emergencies or after hour procedures.
22. Activate civil defense sirens for seven towns in McLeod County.
23. Collect information and contact as needed the weather spotters and pass information
to national weather service.
24. Assist life link for ensuring landing area is clear.
25. Provide dispatch service for coroner.
26. Provide central point of contact for procedures surrounding a hazardous waste spill.
27. Enter information for all hotfiles (runaway juveniles, stolen vehicles, warrants) for
Sheriffs Office and towns in McLeod County minus the City of Hutchinson.
28. Call those law enforcement agencies when canine capabilities are required.
29. Maintain "front office" duties for the jail facility.
30.
Qualify personnel as TAC (terminal agency coordinator).
31.
Open and enter all incident reports generated from telephone, E -911 calls, and
deputies.
32.
Maintain CPR and first aid certification for all personnel.
33.
Operate and maintain the voice recordings from the dictaphone and archive the tapes.
34.
Contact county personnel (social workers, etc.) after hours when needed.
35.
Provide backup dispatch for the City of Hutchinson and Sibley County.
36.
Provide emergency access to the jail central control.
37.
Act as custodian of emergency jail keys.
38.
Activating emergency response backup for jail incidents.
39.
Staff the mobile command center for critical incidents and special events.
40.
Dispatch Sheriff s posse and other police department reserve units for special events
and critical incidents.
41.
Coordinate jail transports with other law enforcement agencies both in county and out
of county.
42. Monitor probation officer visits with clients after hours.
43. Monitor family mediation visits between mediator and their clients.
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Current Status & Not Consolidated
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
H. OPTION 2 CONSOLIDATE AT LEC
Consolidated Dispatch Center at the Law Enforcement Center (LEC) at the count,
courthouse in Glencoe. This option is prepared based on the two dispatch centers
combining operations at the LEC. The present configuration within the LEC is a, qun
to dispatch for the consolidated dispatch center because there are two positions.
However, the area is already crowded, hard to hear when talking on more than c voi
system and does not offer room for expansion. There is room to remodel by ki :ckin,: ut
the left -hand wall (when sitting at the console looking at the customer windo� towar,i_,
the hallway and MN state patrol areas. This Paragraph (H. Option 2) discuss_-.. , the
opportunity of incorporating the remodeling and the combining of the dispatch centers as
part of the Sheriffs Office.
A. Administration & Organization
This option consolidates the two dispatch centers at the Law Enforcement Center in
Glencoe. The consolidation is completely under the administration of the Sheriff's
Office. The dispatch center in Hutchinson transfers all duties and responsibilities for
dispatching for the City of Hutchinson to the Sheriff's Office. The Sheriff expands the
McLeod County Dispatch Center to accommodate the additional duties and personnel and
assumes responsibility for the dispatching of all law enforcement officer's within the
county. The administration and organization of this consolidated dispatch center is
identical to the existing organization within the present dispatch center, with exception of
additional personnel.
1. Staff selection. The staff selection for the dispatch center is conducted in the same
manner as the existing dispatch center and all county employees are chosen. Candidates
are asked to complete an application, the Sheriffs Office requires a written test, oral
interview, psychological evaluation, medical screening, and background check.
Candidates are reviewed by the Sheriff's Department staff and are initially interviewed by
a panel of Sheriff's department personnel. The panel is administered by the Records &
Communications Sergeant. The panel then makes recommendations to the Sheriff for
hiring.
2. Support services administration (payroll, purchasing, & accounting). The support
services are administered by the County Auditor's office. The department prepares an
annual budget which goes through an approval process ultimately approved by the
County Commissioners. The dispatch center costs are contained in the Sheriff's
department line item and are not separately listed. It is recommended that the dispatch &
communications section have a separate line item in the Sheriff s budget department for
the identification of costs and credits specific to the dispatch center.
2. Policy making body structure. The policy making body structure is administered by
the Sheriff. The County Commissioners and the Sheriff are the policy making body.
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
3. Reporting (chain of command). The dispatch personnel report to the records &
communications sergeant, the records & communications sergeant reports to the Chief
Deputy, who reports to the Sheriff. The day to day operations of the dispatch center are
administered by the records & communications sergeant. The records & communications
sergeant schedules the work, approves transitions, provides training, and is responsible
for the efficient runnin of the dispatch center.
B. Financial
0
1 0
1. Start up costs. Startup costs are minimal for this option. The largest cost is the
expansion of the dispatch center operating room to accommodate the additional
workstations and dispatch consoles. In addition there is the cost of relocating the
dispatch consoles, relocating the E -911 lines and the alarms, and expanding the coverage
area of the existing Hutchinson Police Department voice radio system. The Hutchinson
Police Department frequency is required to provide two operational frequencies for the
expansion of the number of officers that the dispatch center will be required to establish
communications. Remodeling the dispatch center is also a large start-up cost. These
costs are provided in Table 1.
Item
Cost
Remodel Dispatch Center
$75,000
Expand Hutch PD Radio Net
$20,OOo
Cost of Staffing Depts- 2 FTEs
$50,000
File Conversion for PD files
$15,000
New World Software Costs
$18,000
Move Hutchinson Equip
$15,000
Move E -911
$11,500
Reconnect & rewire
$7,000
Additional Costs
$10,000
$221,500
Table 1: Estimated Start -up Costs for Consolidated Dispatch at LEC
The remodeling costs reflect the costs associated with expanding the dispatch center area
to accommodate four dispatch consoles. The cost for staffing includes the cost for adding
two additional FTE employees to the Hutchinson PD to perform the administrative
functions. The items "move Hutchinson equipment' and "move E -911" would not be
required if the two consoles presently in the LEC were deemed adequate and the three E-
911 lines were sufficient for the operation of the entire county.
2. Annual operating costs. The estimated annual operating costs are provided in Table
2.
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Consolidated McLeod County LEC
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
Description
Estimated Cost
Wages - Regular Employees
$339,302
TOTAL PERSONNEL SERVICES
$339,302
Other services & charges
$8,500
Postage
$500
Communications training
$8,000
Office supplies
$5,700
Supplies
$2,600
Maintenance & repair
$5,500
Utilities
$6,000
Communications
$28,000
Repair & Maintenance service
$8,500
TOTAL SUPPLIES, SERVICES & CHARGES
$75,300
GRAND TOTAL
$412,602
Table 2: Estimated Annual Costs for LEC Consolidated Dispatch
3. Cost comparison. See the cost comparison section in the executive summary and
analysis section.
C. Technical Concerns
0
1. Base station location /design. The consolidation in the existing LEC does not require
a relocation of the base station for the McLeod County dispatch voice radio system. The
addition of the Hutchinson Police Department voice radio system & frequencies is
necessary to provide an additional operating frequency for the number of officers on duty.
This will require a change in the FCC license and the addition of towers strategically
placed to provide county wide coverage. The towers should be placed so as to cover
those areas presently not covered or providing a "weak signal" on the McLeod County
Sheriff's frequency. A preliminary analysis, conducted by Mankato Mobile Radio
(MMR) indicates that additional receivers in Winsted and Brownton, and a transmitter-
receiver in Glencoe should be installed. This assumes that the frequencies would be
available.
2. Control console's configuration. The combined dispatch center would be configured
with four Motorola Radio Systems, CENTACOM SERIES 11 PLUS CRT. The two
original ones and the two from the Hutchinson PD. Each department would continue to
have their own pagers for paging key personnel. There would continue to be two
monitors for displaying the video feeds from various cameras throughout the LEC & jail
facility. The paging system provides the capability to page investigators, ambulances,
fire departments, utilities services, park & recreation department, civil defense, towing
companies, surrounding county fire departments, and city services throughout the county.
In addition, the paging system would encompass the paging responsibilities of the present
Hutchinson Police Department. This would include: the paging system of the
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Consolidated McLeod County LEC
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
Hutchinson Hospital and ambulance service, and the paging of the civil defense for
Hutchinson and the local utilities companies, as well as the departmental key personnel
for the City of Hutchinson.
3. CAD (computer aided dispatch). This option discusses the use of the existing New
World computer system for the consolidated dispatch center in the LEC. The county
purchased a multi jurisdictional law enforcement license, thus adding additional
terminals to the system is less expensive. The county purchased three modules; computer
aided dispatch (CAD), records management, and jail management. The LEC would have
three identical dispatcher positions. This option includes the conversion of the
Hutchinson PD LOGIS system to the New World system for records management and
CAD, thus both law enforcement agencies would have the same computers systems. The
present LOGIS records management files would be converted to the New World format.
This cost has been estimated, but a detailed analysis would be required to determine the
field mapping necessary. The cost has been computed at the high end of the conversion
spectrum. This recommendation is difficult because of the distinct advantages that the
LOGIS system has compared to the New World. The recommendation is based on three
key items that swung the preference for New World. The LOGIS system does not have a
jail management module; to use the LOGIS system, the county would have to become a
member of LOGIS; and the annual operating costs of the LOGIS system would be greater
than $38,000 for the consolidated facility. The LOGIS system has the added advantage
of access to other municipalities law enforcement records, this is invaluable when
checking prior histories. The LOGIS system is newer and the support personnel are
located in MN.
4. MDTs (mobile data terminals). Neither the Hutchinson Police Department nor the
McLeod County Sheriffs department have mobile data terminal capability. The addition
of this emergent technology becomes increasingly evident as the efficient transfer of
more and more information becomes necessary. The most cost effective method for
acquiring this capability is to consolidate resources, perhaps even more than dispatch
centers. The combined buying power will reduce the overall and initial cost of this
capability. However, the advantages of the officers entering their own registration,
license, and warrant checks directly from their vehicle is key to improved service and
officer /constituent safety. The ability to send location information and contact history via
digital means and in- vehicle screen display will provide information that assists the on-
scene officer with decision making capability. In addition, the location of officers, the
assignment of key personnel to a particular call can be augmented by digital mapping,
geo- coding of addresses, and directions or visual routing to crime scenes. This location
information is the next step in officer safety and officer backup during remote
assignments and vehicle stops.
5. Radio frequencies. The preset frequencies for both the McLeod County dispatch and
the Hutchinson PD dispatch will be used by the combined dispatch centers. This reduces
any in- vehicle reprogramming for fire departments, police departments, and others. At
present, the other police department squad cars and portables are not programmed with
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Consolidated McLeod County LEC
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
the Hutchinson PD frequency. The Hutchinson tower system will need to be expanded in
order to provide county wide service and provide the dispatchers and all law enforcement
personnel at least two options for communicating. When expanding the Hutchinson PD
frequency coverage area, the towers should be placed so as to cover those areas presently
not covered or providing a "weak signal' on the McLeod County Sheriff's frequency. A
preliminary analysis from Mankato Mobile Radio indicates that additional receivers in
Winsted and Brownton, and a transmitter - receiver in Glencoe should be installed. This
assumes that the frequencies would be available.
6. Computerized record interface. This option recommends the computerized record
interface that is presently being employed by the McLeod County dispatch center. The
records that are presently in the database at the Hutchinson PD dispatch center will
require conversion to the existing format of the New World computer aided dispatch
system. After consolidation takes place, all new records would be entered into the
existing records management system that is presently being used by the McLeod County
dispatch center.
7. Intra- agency communications. All intra - agency communications would function in
the same manner that they do now. The identical intra agency communications links
would be located in the LEC. These include the NCIC and CKS systems, alarms, paging
systems, and hot buttons from the courthouse and judges chambers. The intra- agency
communications from the Hutchinson dispatch center would be moved to the LEC.
These include the paging for the ambulance service, city departments, and the alarms
from the local businesses. The law enforcement officers would communicate with the
dispatchers in much the same way as now, even over the same frequencies.
8. Emergency power. Emergency power would be provided by the UPS system
presently installed at the Courthouse and LEC.
9. Security. Security would be provided in the same way it is today at the LEC. Security
for the building is provided by a controlled access door and hardened glass window from
the front entryway or lobby of the LEC building. The front door is open 24 hours, 7 days
a week. The access to the McLeod County Sheriff's Department is controlled by an
access button that opens the inner doorway once the dispatcher is satisfied that the person
is authorized to enter. Security from the weather is provided by the underground
construction and the hardened walls for the entire LEC (Sheriffs department and jail
facility).
D. Facility
1. Location. The McLeod County Sheriff's Dispatch Center is located in the 801 East
10' Street; Glencoe, MN 55336.
2. Lease, purchase, or use existing space. The LEC building is owned by the County. 00
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Consolidated McLeod County LEC
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
3. Size including future space needs. A sketch of what the remodeled dispatch center
would look like is provided in Figure 1. The remodeling effort requires the dismantling
of the left hand wall (as you sit at the dispatch console and look out the customer service
window). The room is then widened into a portion of the existing office space that is
occupied by the state patrol. The state patrol are relocated to new offices down the hall.
caGhn Vd
RecarOar sye
Copy Mechbie, coRee OIRCBt '
MadYne. alc. Wwk Area '
Dmp2 h Suprvtrn Of o
I
Daalb I
Idmin Mm
25 fW
__
Figure 1: Sketch of Proposed Remodeling in LEC
The remodeling of the dispatch may not be required in the near term. The area currently
occupied by the dispatch consoles can initially use just the two consoles. However, this
does not provide for expansion or a third dispatcher during those "busy" times. Another
solution is to reconfigure the existing space by removing desks and files to another
location and installing a third dispatch terminal. Figure 2 provides a sketch of this
option.
1 0
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Consolidated McLeod County LEC
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
0
Dispatch Workstation
AdmnArea
Cabinet with Voice
Recorder System
Dispatch Workstation
25 feat
0
Dispatch Workstation
Service Window
Figure 2: Sketch of 3 Console Configuration for LEC Dispatch
4. Utility costs. The utility costs for this dispatch center are marginally increased from
the present costs. They are estimated at $6000 /year. As stated in the current report for
the McLeod County dispatch center the utility costs are not budgeted for separately, nor
are they recorded exclusively for the dispatch center. The estimate is derived from the
costs of the Hutchinson PD utility costs and multiplied by 150 %.
5. Back -up or standby facilities. The backup or standby facilities would be provide by
Sibley County Sheriff's Office. As before, the mobile command centers of both the
Hutchinson PD and the Sheriff's Office can be used for temporary dispatch during special
events or large scale incidents, however, their primary function is to act as mobile
command posts.
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Consolidated McLeod County LEC
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
• E. Operations
1. E -911 concerns. The E -911 operations will be combined at the LEC. The five lines
presently monitored (2 from Hutchinson PD and the 3 existing lines in the Sheriff's
Office) would be combined into one PSAP. The backup PSAP would be the Sibley
County Sheriff s should the system suffer degradation. It is extremely possible that by
combining the two E -911 PSAPs the number of lines could be reduced to three, thereby
saving the cost of two lines. The operation of the E -911 center would be conducted in the
same manner as it is currently. It is recommended that, should this option be selected, the
E -911 system be upgraded to the new windows version and digital map by the E -911
service provider; Hutchinson Telephone Company.
2. NCIC &CJIS systems. The NCIC & CIIS systems would be combined into one
dispatch center. The hot files that include warrants, runway juveniles, and stolen property
(automobiles) would be inputted via one terminal.
3. Private Alarms. The private alarms monitoring would be combined into one facility.
The alarms would be consolidated at the LEC. This requires the alarms from the
Hutchinson PD be rewired or reconnected to the LEC.
• 4. Should public works departments and other non emergency departments be
included in the facility. The inclusion of public works departments and other non
emergency departments should be included. At present these agencies are included after
hours. The dispatchers from both dispatch centers routinely call personnel and dispatch
utility repair, social workers, public nurses, and other personnel. These dispatch
functions for these agencies could be formally added to the duties of the dispatch center.
F. Personnel
1. Organizational structure. The organizational structure will remain the same as the
current dispatch center. The only addition is the number of dispatchers and the number of
personnel in this section. Figure 3 provides an illustration of the proposed structure and
the chain of command.
0
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Consolidated McLeod County LEC
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
2. Present & future workload. The present workload would continue at the rates of
both dispatch centers added together. The two dispatch centers do not generally overlap
on incident reports, E -911 calls, or hot files submission. Although on occasion, selected
calls are transferred to the "other" dispatch center, there does not appear to be any
significant duplicate work at this time. An important consideration is that McLeod
County is growing significantly in population and, in this case, in number of incidents.
Table 3 compares the total number of incident reports created during the last three years
and 1998 to date. Extrapolating those figures shows the figures for 1999 and the year
2000. Planning for this increase will ensure that the LEC and other public safety agencies
are prepared for this eventuality.
(Combined McLeod & Hutchinson)
1996
1 1997
1998
1 1999
2000
Incident Reports
31,8691
37,2631
42,6571
48,051
53,445
E -911 Calls
1 3,1981
3,9101
4,6221
5,3341
6,046
Table 3: Projected Number of Incidents based on Linear Eaptrapolation of 96 & 97
3. Number of supervisors: One, also serves as lead dispatcher
4. Number of telecommunicators. Seven and one half. thus total of 8.5 FTEs for the
total number of dispatch employees at the LEC.
5. Configuration of shifts. The shifts are configured in the same manner except that
there are usually two dispatchers on duty during each shift. On those designated busy
hours and special events, there will be three dispatchers on duty.
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Consolidated McLeod County LEC
Figure 3: Proposed Organization for LEC Consolidated Dispatch Center
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
• 6. Full and/or part time. The recommendation is for one dispatch supervisor, seven full
time dispatchers, and two part time dispatchers.
7. Integration of personnel, policies, present vs consolidated (salaries, benefits,
seniority). The integration of personnel, policies, salaries, benefits, and seniority is
straightforward. The new dispatch positions would become part of the Sheriff's
department and the present policies, labor categories, and benefits/seniority would
continue to be in effect. The only recommended change is that the years of seniority
earned in the Hutchinson PD dispatch center be carried over and apply as seniority in the
Sheriffs Office.
8. Job placement of present staffs. It is recommended that the present dispatchers from
the Hutchinson PD be considered as the primary candidates for the dispatcher positions in
the LEC.
9. Staffing of remaining departments. The staffing of the administration section of the
Hutchinson Police Department would need to be augmented. The dispatch staff provide
several administrative services that would continue should the dispatch functions move to
the LEC. The holding cells require 24 hour monitoring and if the dispatch center is
transferred, the holding cells would be eliminated. Thus, transportation for prisoners and
suspects would need to be coordinated from Hutchinson to the Jail facility at the
. courthouse. In addition at least two positions for administrative duties would need to
remain at the Hutchinson PD for assuming the data entry and several other administrative
duties (see Paragraph I.G (Hutchinson)) for a description of administrative duties.
0
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Consolidated McLeod County LEC
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
III. OPTION 3: CONSOLIDATE AT HUTCHINSON PD •
This paragraph describes the option of consolidating the Hutchinson Police (HPD) and
McLeod County Sheriffs Dispatch Centers at the Police Department Building in
Hutchinson. This option implies that the dispatch functions for McLeod County would
be performed by the consolidated dispatch center under the direct control of the
Hutchinson Police Chief. In effect, the County subcontracts the dispatch functions to the
City of Hutchinson. For the purposes of discussing each option thoroughly, this
paragraph discusses the consolidated dispatch as though it was part of the Hutchinson
Communications Center.
A. Administration & Organization
1. Staff selection. The dispatch staff would be selected through an interview process.
The process is begun by advertising the position according to City regulations. Then an
application is completed by each candidate. Candidates take a written exam, complete an
oral interview, and undergo a psychological evaluation, background check, & medical
screening. Candidates are reviewed by the Police Department staff and are initially
interviewed by a panel of Police department personnel. The panel is administered by the
Communications Supervisor. The panel then makes recommendations to the Police
Chief. The Police Chief forwards the top three recommendations along with the top
choice candidate to the City Manager for final selection and hiring.
2. Support services administration (payroll, purchasing, & accounting). The payroll
and accounting are conducted by the City office personnel. The Police Department
provides their own purchasing services. The department prepares an annual budget which
goes through an approval process ultimately approved by the City Council. The dispatch
center costs are contained in a separate line item.
3. Policy making body structure. The City Council, the City Manager, and the Police
Chief are the policy making body.
4. Reporting (chain of command). The Communications Specialists report to the
Communications Supervisor, the Communications Supervisor reports to the Police
Lieutenant, who reports to the Police Chief. The day to day operations of the dispatch
center are administered by the Communications Supervisor. The Communications
Supervisor schedules the work, approves transitions, coordinates training, and is
responsible for the efficient running of the dispatch center. The communications staff
performs the training.
B. Financial.
1. Start up costs. The startup costs would not require any remodeling. The present
dispatch room does not have room for additional consoles. The two McLeod County
consoles could be stored or sold. The radio system and E -911 PSAP would be moved to
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1498
• the HPD Building. Another savings is the need to add only one FTE for the staffing of
the Sheriff's Office administrative section. The cost of converting to the LOGIS software
system are provided as the $38,000 /year fee charged by LOGIS. This cost would be
increased because the fee is calculated by the number of incident reports generated in one
year. There is an additional cost (not calculated) because the jail management functions
cannot be handled by the LOGIS system. Table 1 provides an estimate of the startup
costs for the HPD option. The other start-up cost is the conversion of the Sheriffs Office
New World records into the LOGIS format.
Item
Cost
Expand Hutch PD Radio Net
$20,000
Move McLeod Equip
$15,000
Cost of Staffing Depts- 1 FTEs
$25,000
File Conversion for SO files
$15,000
LOGIS costs (one year)
$38,000
Move Hutchinson Equip
$15,000
Move E -911
$11,500
Reconnect & rewire
$7,000
Additional Costs; Jail Mgmt
$21,000
Utilities
$167,500
Table 1: Estimated start -up costs for Consolidated Hutch PD Dispatch
. 2. Annual operating costs. See Table 2 for the estimated annual operating costs
calculated from the annual budget for each department. The salaries are computed using
the present compensation figures for the BPD communications specialists.
Description
Estimated Cost
Wages - Regular Employees
$345,444
TOTAL PERSONNEL SERVICES
$345,444
Other services & charges
$8,500
Jail Mgmt costs
$21,500
Communications training
$8,000
Office supplies
$5,700
Supplies
$2,600
Maintenance & repair
$5,500
Utilities
$6,000
Communications
$28,000
Repair & Maintenance service
$8,500
TOTAL SUPPLIES, SERVICES & CHARGESI
$75,300
GRAND TOTALI
$439,744
Table 2: Estimated Annual Costs for HPD Consolidated Dispatch
•
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
3. Cost comparison. See cost comparison section in executive summary and analysis
section
C. Technical Concerns
1. Base station location/design. The base station is located at the Police building at 1C
Franklin Street SW in Hutchinson, MN.
2. Control console's configuration. The dispatch center is configured with a Motorola
Radio System, CENTACOM SERIES II PLUS CRT. There are two identical consoles
for allowing two dispatchers to perform at the same time, plus a third position for using
the state computer, on line computer system, or other dispatch functions. There is a 21
inch screen for the CAD system and a 12 inch screen for the radio system, both are 3M
brand. The Motorola system was bought from Mankato Radio in 1995. Each department
has their own pagers for paging key personnel. There are two monitors for displaying the
video feeds from various cameras throughout the building. There is a total of ten doors
that are under controlled access from the dispatch center. The paging system provides the
capability to page ambulances, fire departments, civil defense, towing companies,
surrounding county fire departments, and city services. In addition, the paging system for
the Sheriff's Office would be moved to the HPD. The paging system provides the
capability to page investigators, ambulances, fire departments, utilities services, park &
recreation department, civil defense, towing companies, surrounding county fire
departments, and city services throughout the county.
3. CAD (computer aided dispatch). The computer aided dispatch system is the LOGIS
CAD system. The LOGIS system is connected via a Tl line to the LOGIS center in
Brooklyn Center, MN; this allows the HPD Dispatch to access records from the 11 other
MN communities on the LOGIS network. The costs for the LOGIS system are computed
by the number of incident reports generated in one year. The City of Hutchinson uses the
CAD and records management modules. There is not a jail management module
available for purchase under the LOGIS system. To use the LOGIS system, the
government agency must become a LOGIS member. If the City of Hutchinson is
providing the dispatch services it would not be necessary for the county to join LOGIS.
The New World records from the Sheriff's Office would require conversion to the LOGIS
format. This cost has been estimated, but a detailed analysis would be required to
determine the field mapping necessary. The cost has been computed at the high end of
the conversion spectrum.
4. MDTs (mobile data terminals). Neither the Hutchinson Police Department nor the
McLeod County Sheriff s department have mobile data terminal capability. The addition
of this emergent technology is necessary as the efficient transfer of more and more
information becomes necessary. The most cost effective method for acquiring this
capability is to consolidate resources, perhaps even more than dispatch centers. The
combined buying power will reduce the overall and initial cost of this capability.
However, the advantages of the officers entering their own registration, license, and
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Consolidated Hutchinson PD
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
• warrant checks directly from their vehicle is key to improved service and
officer /constituent safety. The ability to send location information and contact history via
digital means and in- vehicle screen display will provide information that assists the on-
scene officer with decision making capability. In addition, the location of officers, the
assignment of key personnel to a particular call can be augmented by digital mapping,
geo- coding of addresses, and directions or visual routing to crime scenes. This location
information is the next step in officer safety and officer backup during remote
assignments and vehicle stops.
5. Radio frequencies. The preset frequencies for both the McLeod County dispatch and
the Hutchinson PD dispatch will be used by the combined dispatch centers. This reduces
any in- vehicle reprogramming for fire departments, police departments, and others. At
present, the other police department squad cars and portables are not programmed with
the Hutchinson PD frequency. The Hutchinson tower system will need to be expanded in
order to provide county wide service and provide the dispatchers and all law enforcement
personnel at least two channels for communicating. When expanding the Hutchinson PD
frequency coverage area, the towers should be placed so as to cover those areas presently
not covered or providing a `weak signal" on the McLeod County Sheriff's frequency. A
preliminary analysis from Mankato Mobile Radio indicates that additional receivers in
Winsted and Brownton, and a transmitter - receiver in Glencoe should be installed. This
assumes that the frequencies would be available.
6. Computerized record interface. This option discusses the computerized record
interface that is contained in the LOGIS operating system described above. The Sheriff's
Office would need to convert to the LOGIS records management system in order to
maintain one computer system. The jail could continue on the New World system.
7. Intra - agency communications. The Hutchinson Dispatch Center has a complete
intra- agency communications system for contacting McLeod County, adjacent counties &
towns, the Twin Cities metro area, State Patrol, state agencies, NCIC & CJIS. The
Sheriff's Office would add the required intra- agency communications for the other towns
and county departments within McLeod County. The wan from the courthouse will
need to be faxed to the HPD Dispatch Center for immediate entrance into the NCIC
system.
8. Emergency power. The Hutchinson Police Department has an emergency generator
that is automatically switched on when the building loses electrical power. The dispatch
center can continue complete operations during the use of backup emergency power.
9. Security. Security for the building is provided by a controlled access door and
hardened glass window from the front entryway or lobby of the Police building. The
front door is open 24 hours, 7 days a week. The access to the Police Department is
controlled by an access button that opens the inner doorway once the dispatcher is
satisfied that the person is authorized to enter. Security from the weather is provided by a
"tomado proof' or hardened walls surrounding the dispatch center room. The building is
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
designed such that if the building suffers an attack from severe weather the building could
be damaged but the dispatch center would remain intact and operations could continue.
D. Facility
1. Location. The Hutchinson Police Dispatch Center is located in the Hutchinson Police
Services Building at 10 Franklin Street SW in Hutchinson, MN 55350.
2. Lease, purchase, or use existing space. The Police Operations building is owned by
the City of Hutchinson. Currently, the City of Hutchinson is on a debt service plan to
make payments on the new communications equipment until the year 2000.
3. Size including future space needs. See Figure 1.
Door ro Serwce Window
Admin Area
Cabinet with Voice
Recorder System
Dispatch workstation
I
4 feet
14 feet
bathroom
Dispatch workstation
Figure 1: Sketch of Hutchinson Police Dispatch Center
4. Utility costs. Annual utility costs for the consolidated dispatch center are estimated as
$6,000.00 /year.
•
0
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Consolidated Hutchinson PD
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
• 5. Back -up or standby facilities. The backup or standby facilities would be provide by
Sibley County Sheriffs Office. As before, the mobile command centers of both the
Hutchinson PD and the Sheriff's Office can be used for temporary dispatch during special
events or large scale incidents, however, their primary function is to act as mobile
command posts.
E. Operations
1. E -911 concerns. There are two E -911 lines terminated at the Hutchinson Dispatch
Center. They have enhanced 911 provided by the Hutchinson Telephone Company. The
911 service area includes all phone numbers beginning with 587 or 234. This includes
parts of Renville and Meeker counties. The E -911 lines will roll over to the McLeod
County Sheriffs Dispatch Center lines if both lines are busy.
2. NCIC & CJIS systems. There are two identical CJIS terminals for access on
registration, license, and warrants checks.
3. Private alarms. The Hutchinson Police Dispatch Center monitors 46 alarms and the
McLeod County Dispatch monitors 27 alarms. The alarms would be combined in one
facility at the HPD, this includes the panic buttons from the courtroom, judges chambers,
and the jail.
• 4. Should public works departments and other non emergency departments be
included in the facility. The inclusion of public works departments and other non
emergency departments should be included. At present these agencies are included after
hours. The dispatchers from both dispatch centers routinely call personnel and dispatch
utility repair, social workers, public nurses, and other personnel. These dispatch
functions for these agencies could be formally added to the duties of the dispatch center.
F. Personnel
1. Organizational structure. The organizational structure will remain the same as the
current dispatch center. The only addition is the number of communications specialists
and the number of personnel in this section. The Organizational Structure is provided in
Figure 2.
0
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Consolidated Hutchinson PD
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
2. Present & future workload. The present workload would continue at the rates of
both dispatch centers added together. The two dispatch centers do not generally overlap
on incident reports, E -911 calls, or hot files submission. Although on occasion, selected
calls are transferred to the "other" dispatch center, there does not appear to be any
significant duplicate work at this time. An important consideration is that McLeod
County is growing significantly in population and, in this case, in number of incidents.
Table 3 compares the total number of incident reports created during the last three years
and 1998 to date. Extrapolating those figures shows the figures for 1999 and the year
2000. Planning for this increase will ensure that the LEC and other public safety agencies
are prepared for this eventuality.
(Combined McLeod & Hutchinson)
1 1996
1997
1 1998
1999
2000
Incident Reports
1 31,8691
37,2631
42,6571
48,051
53,445
E -911 Calls
1 3,1981
3,9101
4,6221
5,334
6,046
Table 3: Projected Number of Incidents based on Linear Extrapolation of 96 & 97
3. Number of supervisors: One, also serves as lead dispatcher
4. Number of telecommunicators. Seven and one half: thus total of 8.5 FTEs for the
total number of dispatch employees at the LEC.
5. Configuration of shifts. The shifts are configured in the same manner except that
there are usually two dispatchers on duty during each shift. On those designated busy
hours and special events, there will be three dispatchers on duty.
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Consolidated Hutchinson PD
Figure 2: Proposed Organization for IIPD Consolidated Dispatch Center
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
• 6. Fall and/or part time. The recommendation is for one communications supervisor,
seven full time communications specialists, and two part time communications
specialists.
7. Integration of personnel, policies, present vs consolidated (salaries, benefits,
seniority). The integration of personnel, policies, salaries, benefits, and seniority is
straightforward. The new dispatch positions would become part of the Hutchinson Police
Department and the present policies, labor categories, and benefits/seniority would
continue to be in effect. The only recommended change is that the years of seniority
earned in the McLeod County dispatch center be carried over and apply as seniority in the
HPD Communications Center.
8. Job placement of present staffs. It is recommended that the present dispatchers from
the McLeod County Dispatch Center be considered as the primary candidates for the
dispatcher positions in the HPD Dispatch Center.
9. Staffing of remaining departments. The staffing of the administration section of the
Sheriff's Office would need to be augmented. The dispatch staff provide several
administrative services that would continue should the dispatch functions move to the
HPD. The jail requires 24 hour monitoring and if the dispatch center is transferred, the
J ail staff would need to be augmented by the administrative staff to perform duties such
as collecting bail money. The Sheriffs Office has determined that at least one position
40 for administrative duties would need to remain at the Sheriff's Office for assuming the
data entry and several other administrative duties (see Paragraph LG (McLeod)) for a
description of administrative duties.
•
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
IV. OPTION 4: CONSOLIDATION AT THE HWB
Consolidated Dispatch Center at Hazardous Waste Building (HWB), Fairgrounds in
Hutchinson. This option is prepared based on the two dispatch centers combining
operations at the HWB. Other candidate buildings may serve the purpose of hosting the
consolidated dispatch facility, however, the HWB appears to be the only building in the
Hutchinson area readily suitable. The building or a portion of the building would require
reinforcement construction for the HWB to be considered "weather proof. This study
does not include any efforts by McLeod County and the City of Hutchinson to move
existing hazardous waste operations or aspects of the transfer of ownership of the HWB.
A. Administration & Organization
The administration and organization of the consolidated joint dispatch facility at the
HWB would be identical to the one described in Option H (consolidate at the LEC).
The consolidation is completely under the administration of the Sheriff's Office. The
dispatch center in Hutchinson transfers all duties and responsibilities for dispatching for
the City of Hutchinson to the Sheriff s Office. The Sheriff expands the McLeod County
Dispatch Center to accommodate the additional duties and personnel and assumes
responsibility for the dispatching of all law enforcement officer's within the county. The
administration and organization of this consolidated dispatch center is identical to the
existing organization within the present dispatch center, with exception of additional
personnel and the location in the HWB.
1. Staff selection. The staff selection for the dispatch center is conducted in the same
manner as the existing dispatch center and all county employees are chosen. Candidates
are asked to complete an application, the Sheriffs Office requires a written test, oral
interview, psychological evaluation, medical screening, and background check.
Candidates are reviewed by the Sheriff s Department staff and are initially interviewed by
a panel of Sheriff s department personnel. The panel is administered by the Records &
Communications Sergeant. The panel then makes recommendations to the Sheriff for
hiring.
2. Support services administration (payroll, purchasing, & accounting). The support
services are administered by the County Auditor's office. The department prepares an
annual budget which goes through an approval process ultimately approved by the
County Commissioners. The dispatch center costs are contained in the Sheriff s
department line item and are not separately listed. It is recommended that the dispatch &
communications section have a separate line item in the Sheriffs budget department for
the identification of costs and credits specific to the dispatch center.
3. Policy making body structure. The policy making body structure is administered by
the Sheriff. The County Commissioners and the Sheriff are the policy making body. •
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Consolidated -Hazardous Waste Building
Consolidated Dispatch Feasibility Studv
McLeod County & City of Hutchinson
November 1998
Locating the MDC at the HWB may be assisted by the formation of a group of
stakeholders that could assist the Sheriff in the administration and provide
recommendations for providing county wide dispatch services. The Communications
Advisory Group (CAG) may be formed for any of these options, but is only discussed in
this paragraph. An example of a proposed CAG organization is provided in Figure 1.
The CAG is chaired by the County Sheriff and has one additional permanent member; the
Hutchinson Police Chief. In addition, it is recommended that stakeholders in the
operation of the dispatch center also be provided a rotating membership. Thus, the
proposed organization includes one of the police chiefs, one of the fire chiefs, one of the
emergency service providers, and MN state patrol representation. These positions can be
rotated every one to three years, as required. This also provides a precedence for adding
members (stakeholders) based on additional dispatch duties that may be combined with
the MDC in the future.
McLeod
County
Sheriff
Hutchinson
Police
Chief
McLeod County Police
Chief (Rotating
Position from town
police departments)
McLeod County Fire Chief
(Rotating Position from
town fire departments)
Emergency Services
Representative
(Hospital, Ambulance,
Towing, etc.)
Minnesota State Patrol
Representative, from
Mankato District
Figure 1: Proposed CAG Organization
4. Reporting (chain of command). The dispatch personnel report to the records &
communications sergeant, the records & communications sergeant reports to the Chief
Deputy, who reports to the Sheriff. The day to day operations of the dispatch center are
administered by the records & communications sergeant. The records & communications
sergeant schedules the work, approves transitions, provides training, and is responsible
for the efficient runnin of the dispatch center.
Figure 2 provides a proposed organization chart and reporting chain for the MDC at the
HWB. The proposed organization is based on 8.5 FTEs (full time equivalent) for
operation. The actual shift schedule would be created by the CAG & MDC Director,
however, the FTE estimate is based on two dispatchers on duty the majority of the time
with selected periods, such as Sunday afternoons and early morning hours where there
would be one dispatcher.
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Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
Figure 2: Proposed b1DC Organization
Three dispatchers may be required during special events, such as festivals, weather
disasters, or law enforcement promotions (safe & sober).
B. Financial
1. Start up costs. The start costs are provided in Table 1. The start up costs are based
on the transition of equipment from the existing dispatch centers in Hutchinson PD and
McLeod LEC to the Hazardous Waste Building on the Fairgrounds in Hutchinson. The
start-up costs include the construction of reinforced dispatch room, movement of all
equipment, construction of a security fence, and other items. The estimate includes items
that may be deemed unnecessary during the initial phase of the consolidation, such as the
security fence or customer service window or the expansion of the Hutchinson PD radio
frequency to be county wide.
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McLeod County & City of Hutchinson
November 1998
r� L
•
Item
Cost
Remodel Haz Waste Bldg
$150,000
Construct Fence
$11,000
Emergency Power & UPS
$35,000
Expand Hutch PD Radio Net
$20,000
Move McLeod Equip
$15,000
Cost of Staffing Depts- 3 FTEs
$75,000
File Conversion for PD files
$15,000
New World Software Costs
$18,000
Move Hutchinson Equip
$15,000
Move E -911
$11,500
Reconnect & rewire
$7,000
Additional Costs
$21,000
$393,500
Table 1: Estimated Start-up Costs for HWB Dispatch
2. Annual operating costs. The estimated annual operating costs are provided in Table
2.
Description
Estimated Cost
Wages - Full & Part Time Employees
$376,111
TOTAL PERSONNEL SERVICES
$376,111
Other services & charges, Jail Mgmt
$12,000
Communications training
$10,000
Office supplies
$11,000
Utilities
$10,000
Communications
$51,000
Repair & Maintenance service
$19,000
Jail management & software
$21,000
TOTAL SUPPLIES, SERVICES & CHARGES
$113,000
GRAND TOTALI
$510,111
Table 2: Estimated Annual Operating Costs for HWB Dispatch
3. Cost comparison. See cost comparison section in the executive summary and
analysis section.
C. Technical Concerns
1. Base station location /design. The consolidation of the dispatch center in the HWB
requires the movement of the consoles at the LEC and at the Hutchinson PD. It also
requires the movement of the voice recording equipment, state computers, county & city
computer terminals, weather computer, E -911 & telephone lines. The addition of the
Hutchinson Police Department voice radio system & frequencies is necessary to provide
an additional operating frequency for the number of officers on duty. This will require a
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Consolidated -Hazardous Waste Building
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
change in the FCC license and the addition of towers strategically placed to provide
county wide coverage. The towers should be placed so as to cover those areas presently
not covered or providing a "weak signal" on the McLeod County Sheriff's frequency. A
preliminary analysis indicates that additional receivers in Winsted and Brownton, and a
transmitter - receiver in Glencoe should be installed. This assumes that the frequencies
would be available.
2. Control console's configuration. The combined dispatch center would be configured
with four Motorola Radio Systems, CENTACOM SERIES II PLUS CRT. The two
original ones and the two from the Hutchinson PD. Conceivably, it is possible to perform
the dispatching duties with two consoles, especially in the near term. This presents an
opportunity of selling the two extra consoles. The market for used consoles is uncertain.
Thus, this option proposes that all four be moved to the MDC, this allows the Hutchinson
PD and LEC to use the space for other functions. The control consoles would need to be
reprogrammed to combine each law enforcement agency pagers for paging key personnel.
There would continue to be two monitors for displaying the video feeds from various
cameras throughout the MDC facility. The paging system provides the capability to state
patrol, investigators, page ambulances, fire departments, utilities services, park &
recreation department, civil defense, towing companies, surrounding county fire
departments, and city services throughout the county. In addition, the paging system
would encompass the paging responsibilities of the present Hutchinson Police
Department. This would include: the paging system of the Hutchinson Hospital and
ambulance service, and the paging of the civil defense for Hutchinson and the local •
utilities companies, as well as the departmental key personnel for the City of Hutchinson.
3. CAD (computer aided design). This option discusses the use of one computer aided
dispatch system (New World or LOGIS). The transition team will need to examine the
issues surrounding the determination of which CAD system to use in the consolidated
dispatch center. The county purchased a multi- jurisdictional law enforcement license,
thus adding additional terminal to the system is less expensive. The county purchased
three modules; computer aided dispatch (CAD), records management, and jail
management. The MDC would have up to four identical dispatcher positions. This
option includes the costs of converting the Hutchinson PD LOGIS system to convert to
the New World system for records management, thus both law enforcement agencies
would have the same records systems. The present LOGIS records management files
would be converted to the New World format. This cost has been estimated, but a
detailed analysis would be required to determine the field mapping necessary. The cost
has been computed at the high end of the conversion spectrum. The decision is difficult
because of the distinct advantages that the LOGIS system has compared to the New
World. Three key items are in favor for a New World preference. The LOGIS system
does not have a jail management module; to use the LOGIS system, the county would
have to become a member of LOGIS; and the annual operating costs of the LOGIS
system would be greater than $35,000 for the consolidated facility. The LOGIS system
has the added advantage of access to other municipalities law enforcement records, this is 0
fv -s
Consolidated - Hazardous Waste Building
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
• invaluable when checking prior histories. The LOGIS system is newer and the support
personnel are located in MN.
4. MDTs (mobile data terminals). Neither the Hutchinson Police Department nor the
McLeod County Sheriff's department have mobile data terminal capability. The addition
of this emergent technology is necessary as the efficient transfer of more and more
information becomes necessary. The most cost effective method for acquiring this
capability is to consolidate resources, perhaps even more than dispatch centers. The
combined buying power will reduce the overall and initial cost of this capability.
However, the advantages of the officers entering their own registration, license, and
warrant checks directly from their vehicle is key to improved service and
officer /constituent safety. The ability to send location information and contact history via
digital means and in- vehicle screen display will provide information that assists the on-
scene officer with decision making capability. In addition, the location of officers, the
assignment of key personnel to a particular call can be augmented by digital mapping,
geo- coding of addresses, and directions or visual routing to crime scenes. This location
information is the next step in officer safety and officer backup during remote
assignments and vehicle stops.
5. Radio frequencies. The preset frequencies for both the McLeod County dispatch and
the Hutchinson PD dispatch will be used by the combined dispatch centers. This reduces
• any in- vehicle reprogramming for fire departments, police departments, and others. At
present, the other police department squad cars and portables are not programmed with
the Hutchinson PD frequency. The Hutchinson tower system will need to be expanded in
order to provide county wide service and provide the dispatchers and all law enforcement
personnel at least two options for communicating. Conceivably, this would not have to
be completed in the near term, but eventually, this provides an ideal solution. The
dispatch facility in the HWB could talk to Hutchinson PD on the Hutchinson PD
frequency and everyone else on the McLeod County frequency. When expanding the
Hutchinson PD frequency coverage area, the towers should be placed so as to cover those
areas presently not covered or providing a "weak signal' on the McLeod County Sheriffs
frequency. A preliminary analysis from Mankato Mobile Radio indicates that additional
receivers in Winsted and Brownton, and a transmitter - receiver in Glencoe should be
installed. This assumes that the frequencies would be available.
6. Computerized record interface. This option discusses the computerized record
interface that is presently being employed by the McLeod County dispatch center. The
records that are presently in the database at the Hutchinson PD dispatch center will
require conversion to the existing format of the New World computer aided dispatch
system. After consolidation takes place, all new records would be entered into the
existing records management system that is presently being used by the McLeod County
dispatch center.
7. Intra - agency communications. All intra- agency communications would function in
the same manner that they do now. The identical intra agency communications links
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McLeod County & City of Hutchinson
November 1998
would be located in the MDC. These include the NCIC and CJIS systems, alarms, paging
systems, and hot buttons from the courthouse and judges chambers. The law enforcement
officers would communicate with the dispatchers in much the same way as now, even
over the same frequencies. Wan will have to be faxed to the MDC from the
courthouse and entered at the NCIC terminal in the MDC. Hotfiles will also need to be
faxed to the MDC to be entered into the state and national systems.
8. Emergency power. Emergency power would be provided by a UPS system that
would be installed at the new MDC. The existing emergency power equipment used at
the courthouse and the police department are need to provide emergency power for those
buildings and would not be relocated.
9. Security. Security would be provided in several ways. The entire area is enclosed in
a security fence that is opened with a card access key and the entrance is monitored by a
video camera and also controlled by access button at the dispatch console. The facility is
usually staffed 24 hours, 7 days a week by two people. If necessary, the dispatcher need
only to call on the radio to receive help from any law enforcement officer on duty.
Security from the weather is provided by the reinforced concrete construction and the
hardened walls for the dispatch room.
D. Facility
1. Location. The Hazardous Waste building (HWB) at the Fairgrounds in Hutchinson is •
the proposed location for the MDC. The building was selected because it is the only
building located in the Hutchinson area that could be owned by the county. The building
will become available through a series of events that relocates the hazardous waste
function to another site that is better suited to hazardous waste and one stop shopping for
waste disposal. This document does not consider the steps necessary to "free" the
building for use as a dispatch center. The scope of this study allows the estimates for the
Hazardous waste building to be used for most other third party sites, provided there is no
cost for purchasing the building, land, or facilities. The cost of remodeling is probably
similar for any existing building with standard features such as air conditioning, heat,
bathroom facilities, etc.
2. Lease, purchase, or use existing space. This option uses the existing space in the
Hazardous Waste building on the Fairgrounds. There are some substantial remodeling
work that is required to make the building resistant to severe weather, such as tornadoes.
These tasks include concrete walls and reinforced roofing. It is possible to just reinforce
the dispatch center room and not the rest of the building. In addition a security fence is
recommended to surround the building which includes the emergency power and any
communications facilities, such as the radio tower. Entrance to the facility would be
controlled by access control card system and video monitors at the entrance with door
release buttons at the dispatcher console. The consoles from both dispatch centers along
with the computer systems would be required to moved and connected in this building.
The cost of lease lines between the courthouse and the Hutchinson Police Operations
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Consolidated -Hazardous Waste Building
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November /998
• Buildings is required. The necessary radio system modifications would be required to
provide the transmitters and receivers for each of the consoles. This would include the
installation of a radio tower. The constructions costs were estimated by B. Kufus and
company of Vadnais Heights, MN.
3. Size including future space needs. Figure 3 provides a sketch of the building and
proposed use for the available space.
•
4. Utility costs. The utility costs are estimated at $10,000lyear. See the estimated
annual operating costs for additional detail.
5. Back -up or standby facilities. This is a serious consideration for dispatching
functions. Presently, each of the dispatch centers back -up the other. The proposed
backup facility is considered to be the Sibley County Sheriff's Office Dispatch Center.
N -8
Consolidated - Hazardous Waste Building
Figure 3: Proposed Use of Hazardous Waste Building
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
The Sibley County Board Chairman indicated that they could accommodate this, once the •
two Sheriff's can get together to discuss the procedures. Presently the McLeod County
Dispatch Center in the LEC at Glencoe is the backup for Sibley County dispatch facility.
The two mobile command centers (one in Hutchinson & one at the County) can be used a
temporary dispatch centers but they are best suited for special events and large scale
incidents.
E. Operations
1. E -911. The E -911 operations will be combined at the MDC. The five lines presently
monitored (2 from Hutchinson PD and the 3 existing lines in the Sheriff's Office) would
be combined into one PSAP. The backup PSAP would be the Sibley County Sheriff's
should the system suffer degradation. It is extremely possible that by combing the two E-
911 PSAPs the number of lines could be reduced to three, thereby saving the cost of two
lines. This also saves the cost of moving the PSAP from the Hutchinson PD. The
operation of the E -911 PSAP would be conducted in the same manner as it is presently.
It is recommended, that should this option be selected, the E -911 system be upgraded to
the new windows version and digital map by the E -911 service provider; Hutchinson
Telephone Company.
2. NCIC &CAS systems. The NCIC & CKS systems would be combined into one
dispatch center. The hot files that include warrants, runway juveniles, and stolen property
(automobiles) would be inputted via one terminal. •
3. Private alarms. The private alarms monitoring would be combined into one facility.
The alarms would be consolidated at the MDC. This requires the alarms from the
McLeod County LEC and the Hutchinson PD be rewired or reconnected to the MDC.
4. Should public works departments and other non emergency departments be
included in the facility. This option provides some interesting possibilities for County
wide dispatch services. Once the MDC is operational, this center then becomes the best
equipped and trained staff in a five county range. The facility, room, and staff are
available to offer dispatch services to a wide variety of entities, these can be 24 hours or
after hours type services. These include emergency services (ambulances, fire, towing,
etc.) and local area transit (elderly, handicapped); and public works (highway
maintenance, snow removal, towing, utilities). In addition, the MDC could be considered
as a backup facility for surrounding counties, Mn/DOT, or state patrol functions.
F. Personnel
The pool of candidates starts with the present dispatchers that are staffed in the
Hutchinson PD and McLeod SO dispatch centers. These personnel would be combined
into the crews for each shift. The following job titles are suggested for the positions.
•
IV -9
Consolidated -Hazardous Waste Building
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
• • MDC Director & Lead Dispatcher
• Senior Communications Specialist
• Communications Specialist
• Apprentice Communications Specialist
0
1. Organizational structure. The organizational structure for the MDC is shown in
Figure 2. This structure provides for four two person shifts staffed with a combination of
full time and part time personnel. The center is supervised by the MDC Director, who
also serves as the lead dispatcher. The Director would report to the Chief Deputy and the
Sheriff.
2. Present & future workload. The present workload would continue at the same rate.
The two dispatch centers do not generally overlap on incident reports, E -911 calls, or hot
files submission. Although on occasion, selected calls are transferred to the `other"
dispatch center, there does not appear to be any significant duplicate work at this time.
An important consideration is that McLeod County is growing significantly in population
and, in this case, in number of incidents. Table 3 compares the total number of incident
reports created during the last three years and 1998 to date. Extrapolating those figures
shows the figures for 1999 and the year 2000. Planning for this increase will ensure that
the MDC and other public safety agencies are prepared for this eventuality.
(Combined McLeod & Hutchinson)
1996
1997
1 1998
1999
2000
Incident Reports
1 31,8691
37,2631
42,657
48,0511
53,445
E -911 Calls
1 3,1981
3,9101
4,6221
5,3341
6,046
Table 3: Projected Number of Incidents based on Linear Extrapolation of 96 & 97
3. Number of supervisors: One, also serves as the lead dispatcher
4. Number of telecommunicators. Seven and one half: thus a total of 8.5 FTEs for
total number of employees at the MDC.
5. Configuration of shifts. The shifts are configured in the same manner except that
there are usually two dispatchers on duty during each shift. On those designated busy
hours and special events, there will be three dispatchers on duty. During the "slow"
times, one dispatcher will be on duty.
6. Full and/or part time. The recommendation is for one dispatch supervisor, seven full
time dispatchers, and two part time dispatchers.
7. Integration of personnel, policies, present vs consolidated (salaries, benefits,
seniority). The integration of personnel, policies, salaries, benefits, and seniority is a
sensitive issue. This option recommends that through the formation of a consolidated
dispatch with a governing body comprised of at least two elected bodies, then salaries and
job descriptions can be constructed separately. The proposed salaries and job titles are
ry -10
Consolidated - Hazardous Waste Building
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
selected so that none of the present dispatchers suffer a pay decrease and in most cases,
the present dispatchers would receive a nominal increase. The Sheriff, in concert with the
MDC Director, would recommend benefits, salaries, and seniority. This proposal reflects
that each of the present dispatchers would receive seniority based on the combined years
of service as dispatchers in McLeod County and the City of Hutchinson. The seniority
directly translates into salaries and benefits.
Table 4 provides the current salaries of dispatch personnel from both dispatch centers.
Table 5 provides proposed salaries for the new positions as part of the MDC. The
salaries are used for comparison purposes and do not reflect longevity or seniority,
however, they do represent reasonable figures for the four labor categories identified
above.
current combined salaries of full &part time
salary
health
PERA
FICA
total
full time
$31,554
1
$35,000
$4,665
$1,663
full time
$29,141
senior communications specialist
3
$32,000
$4,665
full time
$25,376
$121,899
communications specialist
2
$29,000
full time
$23,795
$2,219
$74,522
apprentice communications specialist
2.5
full time
$23,795
$1,283
$2,066
$87,533
TOTAL
full time
$30,948
$18,660
$5,843
$9,410
$327,959
full time
$26,484
full time
$27,276
full time
$23,520
three quarters time
$15,390
three quarters time
$18,273
half time
$6,971
health, PERA, FICA
$21,390
$7,349
$10,855
health, PERA, FICA
1
1 $24,266
$8,471
$12,533
uniform; overtime, shift diff, holiday, COLA
1 $48,152
TOTALI
S330,6751
$45,656
$15,820
$23,388$415,539
Table 4: Current Salaries of Dispatch Personnel
proposed salaries; MDC personnel
FTE
salary
health
PERA
FICA
total
director & lead dispatcher
1
$35,000
$4,665
$1,663
$2,678
$44,005
senior communications specialist
3
$32,000
$4,665
$1,520
$2,448
$121,899
communications specialist
2
$29,000
$4,665
$1,378
$2,219
$74,522
apprentice communications specialist
2.5
$27,000
$4,665
$1,283
$2,066
$87,533
TOTAL
8.5
$123,000
$18,660
$5,843
$9,410
$327,959
Table 5: Proposed Salaries for MDC Personnel
8. Job placement of present staffs. It is recommended that the present dispatchers from
the McLeod County Sheriff's Office and the Hutchinson Police Department be
considered as the primary candidates for the positions in the MDC. The Hutchinson PD a
1v -11
Consolidated - Hazardous Waste Building
Consolidated Dispatch Feasibility Study
McLeod County & City of Hutchinson
November 1998
presently staffs its dispatch center with 5.5 FTEs, e.g. five full time and two part time that
serve approximately 0.5 FTE. The McLeod County dispatch center also operates with 5.5
FTEs, e.g. four full time and two' /< time. The county presently has two vacant positions
open (two 1 /4 time dispatch positions). These positions have been advertised, and the
process has begun to qualify candidates to fill these positions. Thus add the two dispatch
centers together and there is 12.5 FTE available. The 8.5 required for the MDC plus 2
FTE for Hutchinson Admin and 1 FTE for McLeod Admin and there is a savings of 1
FTE, immediately. There is room for all present staff to maintain their jobs, albeit, some
may have different job descriptions.
9. Staffing of remaining departments. The staffing of the Hutchinson Police
Department would need to be augmented. The dispatch staff provided several
administrative services that would continue should the dispatch functions move to the
MDC. The holding cells require 24 hour monitoring and if the dispatch center is
transferred, the holding cells would be eliminated. Thus, transportation for prisoners and
suspects would need to be coordinated from Hutchinson to the Jail facility at the
courthouse. In addition, the Hutchinson Police Chief has determined that at least two
positions for administrative duties would need to remain at the Hutchinson PD for
assuming the data entry and several other administrative duties (see subparagraph G
(Hutchinson) in Paragraph I). The McLeod County Sheriff has determined that at least
one position would be required to augment the administrative staff and fill the needs for
the Jail facility (see subparagraph G (McLeod County) in Paragraph 1). This
administrative staff would assist the Jail staff in providing bail money collection and the
other duties surrounding the lobby duties of the Sheriff's Office. Procedures to recover
and account for these funds will have to be worked out. During the work day, the
administrative staff could provide this service, however, the schedule would require that
the administrative office be staffed by at least one person during the work day. The
customer service windows at both existing facilities would be shut down after hours.
This proposed option requires that the administrative staff operate the service window
during working hours. The after hours service windows can be replaced with 24 hour
hotline from the LEC to the MDC and from the Hutchinson PD to the MDC. In addition,
a 24 hour service window could be opened at the MDC. Services such as a copies of
driving record, pet licenses, and other services could be handled during the day by the
administrative staffs during the day and the MDC after hours.
Paragraph I (Current Status) describes the myriad of duties that each of the dispatch
center personnel perform when serving the public and the deputies/officers. It is not
appropriate for this document to delineate each duty and how they would function under a
combined facility at the MDC. Many of these duties will be assigned through practice
and be worked out with the Sheriff, the Police Chief, and the MDC Director. An example
of this is many of the administrative duties, provided adequate equipment such as
computer terminals, fax machines, and connecting lines for the local and wide area
networks, can be accomplished at the new facility.
0
IV -12
Consolidated - Hazardous Waste Building
ro
u
Hutchinson City Center
111 if c streel SE
Hutchinson, MN 553562522
326587- 5151/Fm 3262344240
M E M O R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Discussion of Right -of -Way Plats No. 4,5 and 6
(School Road NW /Golf Course Road NW /Century Avenue SW)
Discussion of Extension of Century Avenue SW, and Reconstruction of Dale Street
and South Grade Road
DATE: November 19, 1998
We are currently working on three right -of -way plats within the City. Two of these projects are
proposed as State -Aid routes, which will be primarily financed with Municipal State Aid funds
(School Road and Golf - Course Road). The third project is the proposed extension of Century
Avenue, which will be discussed in more depth below.
We have completed the preliminary routing and plats for all three routes, and are in the process of
doing appraisals on the State -Aid routes. The State -Aid projects are more complicated due to the
additional regulations in effect, and they take longer to design and review. We have $100,000 in
funding from the County for the State -Aid routes, since they are part of the tumback of related routes
to the City. It is proposed to utilize these funds for property acquisition, and State -Aid funds for the
majority of construction costs. All three of these projects are noted in the newly completed
Hutchinson Area Transportation Plan.
School Road NW (P No. 4►
This project includes the extension of School Road NW from its current termination at Golf Course
Road to North High Drive (CSAH 12). This project has been in the plans for many years, and design
was started this year. It is proposed to construct this project in 1999. Property acquisition includes
mainly a comer of the property owned by Charles Bullert. The remainder of the right -of -way was
dedicated as part of The Meadows plat, or is currently under City ownership.
This project includes the removal of 12' Avenue NW east of the proposed School Road and a new
and safer intersection with North High Drive (CSAH 12). The proposed design would include
stopping traffic on Golf Course Road, and giving free access to School Road. This will provide a
• continuous, minor arterial route along the School Road corridor.
Printed on recycled paper - t
R- O- W- P/aLC/IV tuber 19, 1998
Page 2
Golf Course Road (Plat No. -& •
This project has been discussed since prior to Golf Course Road being turned over to the City in
1995. The County originally proposed the project prior to the tumback to the City of Hutchinson.
It was then proposed that they would construct the project in 1995 or 1996. This was delayed due
to questions arising from Mn/DOT as to the appropriate location of accesses to TH 7. It was
determined in 1996 that the County would give the City $100,000 for construction of this or other
related routes in the future as part of the tumback, and the actual routing would wait until the
Comprehensive Transportation Plan was completed in conjunction with the County and Mn/DOT.
The Transportation Plan is now completed, and it includes the recommendation of the route in this
location.
We are proposing to acquire the right -of -way and add this route to our Municipal State -Aid system
immediately. Construction may not occur until the year 2000 or 2001 at the earliest. By designating
the route and purchasing the right -of -way at this time we will preserve the route and also begin
generating additional funds from State -Aid. This route is also proposed to include trunk sanitary
sewer, watermain and storm sewer lines to serve the North - Central portion of the City.
WD Cooling and Jeff Munsell (Zabel property) own the two primary properties effected by this
project. The WD Cooling property is located west of Modem Mazda, and includes the recent
development of First Choice Lumber in an adjacent building on the site. Although this acquisition
does not prevent or limit any current use on the site, an addition to the First Choice Lumber business
has been recently proposed that would be effected. Also, Jeff Munsell has some concerns about the .
routing, which will divide his parcel in two. We are working with both property owners to try and
address these issues.
Century Avenue SW (Mt No. 6)
We have completed a proposed routing that would provide for an extension of Century Avenue SW
to School Road (CSAH 7). We have met with adjacent landowners, and will be meeting again with
all owners directly effected by this routing.
Discussion of Extension of Century Avenue SW. and Reconstruction of Dale Street and
South Grade Road
This project has been proposed for several years in conjunction with extending trunk sanitary
sewer to serve the SW area. This extension of trunk sanitary sewer is required to serve the
rapidly developing SW portion of the City of Hutchinson. The reconstruction of South Grade
Road between Dale Street and School Road has also been delayed until this sanitary sewer line
was available to be extended through this area.
With the proposed development on adjacent property, Ravenwood in particular, the City has
proposed to complete construction of Century Avenue from Sunset Street (County Fair entrance) .
to Dale Street, and the extension of sewer and reconstruction of street on Dale Street north of
Century Avenue and on South Grade Road. A number of factors effect this project:
R -O -W- PlatslVY mber 19, 1998
Page 3
♦ The sanitary sewer line to serve the SW area is needed now. The capacity of the existing
system that is being utilized is insufficient for currently proposed development.
♦ This is a very large project that may not be able to be completed in a single year. It is
essential that the portion of South Grade Road adjacent to the Middle School be completed
prior to School Commencement. This may require the project being phased, with South
Grade Road being completed in the year 2000.
♦ The City of Hutchinson's infrastructure improvements exceed its funding ability for 1999.
We do not believe that we can afford to do this entire project in a single year. This also points
toward waiting with the South Grade Road portion of the project until the year 2000.
♦ We have had significant concerns raised about the safety of South Grade Road. It has, high
pedestrian and bicycle traffic and no shoulders. Busses must go over the centerline to
maneuver by the School. Traffic congestion occurs when school starts and ends. We have
considered placing signs noting "No Pedestrians or Bicycles" until this route is rebuilt. We
would also like to note the South Grade Road should be "No Parking" west of Dale Street.
Delaying the project a year will create additional concerns that may require additional traffic
control considerations.
♦ If Ravenwood is not constructed in 1999, the City should consider constructing the utilities
and road base on Century Avenue in 1999, but waiting a year to complete the roadway. This
will help the City financially, and would allow for trench and subgrade settlement due to the
utility and street construction.
is will be discussing these projects in more detail at the Council Meeting, and would appreciate
your comments and questions. It is expected to be a very busy year for construction, and we are
anxious to develop a clear and feasible game plan for meeting our financial and design goals.
cc: GaryPlotz— City Administrator
Cal Rice- Assistant to City Engineer
file: 1999 Projects
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0
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Hutchinson City Center
111 Hassan Street SE
Hutchinwn, MN 55350.2522
320587- 5151/Fn 320 - 2344240
M E M O R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Awarding Bid for Demolition of Buildings
(Wetherell Site)
DATE: November 19, 1998
According to our agreement with the County, the City is responsible to demolish structures within
the right -of -way for 5 1h Avenue SE within our property (Wetherell Site). The Contractor has
indicated that if the weather holds, he would like to begin construction in this area yet this year.
We therefore asked for bids from the 3 local contractors who had previously bid on demolition
contracts. We received bids from Erickson & Templin Contracting and Diamond 5.
The bids to demolish 3 buildings (pole shed, garage and chicken bam) and to modify the well on the
site are as follows:
Erickson & Templin Contracting $ 4,350
Diamond 5 $16,000
Based on the bids received, we recommend awarding the work to Erickson & Templin Contracting
in the amount of $4,350.
We have notified Mr. & Mrs. Wetherall about the pending demolition, and in accordance with our
Purchase Agreement they have until December 2 to remove material from these buildings.
cc: Gary Plotz — City Administrator
Quentin Larson — Engineering Department
file: 5i Avenue SE
Prmicl on r ycled paper -
D .
P roposal Page No. 1 Pages
w " ERICKSON & TEMPLIN CONTRACTING
' (E & T Contracting. nc.)
845 1 -10may 7 West
HUTCHINSON, MINNESOTA 55350
Phone (320) 587.6948
FAX (320) 2347312
PROPOSAL sUBMRTED TO
CITY OF HUTCHINSON CITY CENTER
PHO
587 -5151
16 Nov. 1998
STREET
111 HASSAN STREET SE
CRY. STATE " ZIP CODE
HUTCHINSON MN 55350
JOB lNME
DEMOLITION OF WETHERELL PROPERTY
JOB U XATION
1145 ARCH ST. , HUTCHINSON MN
ARCH ECT
DATE OF PLANS
JOB PHONE
We hereby submd specirrCatiorro and eWmesae bar:
_._ -DEM TTTON OF 3 AUTI T1T G- Dl-cp $ AI nF ❑FRRIS TO - AN
_. AP I AND.E - L I , AxD ri ngLIRF OF ONE (1 ) WFI I
-.._.� Lo-q RE OF WELL RY - L l FNSFD -ORI FR 450
— —$ _.-
2, BUILDINGS TO BE DEMOLISHED AND DISPOSED OF AT AN'
— APP I ANl)FTI 1 __
- - -A — POIESHEIL —_
$ _ GARAGE
(' CH T .K N BARN OO
TOTAL $ 4,350
Bit 11rOPOSt hereby to furnish material and labor - complete in accordance with above specifications, for the sum of:
FOUR THOUSAND THREE HUNDRED. FIFTY 8 NO /100 — 4,350.
Paymem to be made as folbws: dollars (S �.
PAYMENT IN FULL WITHIN THIRTY (30) DAYS AFTER WORK IS FINISHED.
All matar®1 is pmrenaed b be as epadaed. N work b be coaplered In a worMwd re
manner aocordlrig to sbnard pow . Ary aksraaan or dsvlrbn from above spedamaom Authorzed
IrNONN aura toad wM be exemad a* Won m ibm orders. and WIN bemma w exsa solature
charge aver and above the efffteb. N aPeerrorb oorftvwa upon W&r aodaama
y6 — 30 —
n oak" beyorie our cantrd. owner b Carry W, Tornado aria amr necenry Ywrance. Note: TNa proposal may days.
Our workers are"covered by workman's ComprWISM tnsumrca. withdrawn by us if rot aotspted wXftln
Cr e}ltance U f rapasal —The above prices, spe cifications
and condibo are satisfactory and are hereby accepted. You are authorized S&Vwbre
to do the work as specified. Payment will be rnade as outlined above.
Date of Aaeprance-
— S gnehre
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Hutchinson City Center
111 H,, Street SE
Hutchlre n, MN 55350-2522
320.587- 5151/F" 320-2344240
M E M O R A N D U M
TO: - Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Agreement for Final Payment on Osgood/Hayden Project
Landwehr Construction and Bauerly Brothers Construction (Project No. 95 -04)
DATE: November 19, 1998
We have not yet closed the Hayden/Osgood/Lake project due to issues regarding the quality of the
street construction and payment for work completed out of performance with the specifications. We
have been working with Landwehr Construction to complete all landscaping and repair work on the
• site, and have had discussions with Bauerly Brothers regarding the final approval and payment for
work completed.
Please note the following:
♦ The one -year warranty on the project does not start until the project is finalized, according to the
contract. We will essentially have had a 5 year warranty on this project, which was originally
constructed in 1995.
♦ American Engineering & Testing has been reviewing the site on a periodic basis. We last looked
at the site last month in preparation of closure of the contract. Results of the inspection appear
to indicate that there is no discemable difference between the apparent quality of this road and
other roads completed by City contract. There are almost no visible deflections or significant
defects.
♦ Landwehr has completed all punch list (repair) work under review of the Engineering
Department and/or our consultant, Bolton & Menk Engineering of Willmar. Outstanding issues
include 3 construction claims that were not paid by the Contractor. We will work with those
property owners to address these issues. According to previous City Attorney Barry Anderson,
it is recommended that these property owners consider filing a claim in Small Claims Court We
could provide facilitation for property owners, if desired by the Council.
♦ Bauerly Brothers placed the final bituminous wear course in 1997. Contrary to our previous
experience, they utilized their best equipment and their prime work force. They worked well with
the staff and the consultant and completed the work in a thorough and careful manner. They
• utilized significantly more bituminous material in order to restore the cross section and thickness
of the street. Overall, we were very impressed with the effort and care.
JL ,
Pnnled on recycled paper -
Osgood/Hayden/fake — Page 1
November 19, 1998
♦ Bauerly Brothers has approached the City and asked what could be done to repair our
relationship. They appear to be conciliatory in regards to their previous work with us. They have
indicated that they would be willing to release all claims, or potential claims, against the City
on this project and the 5t Avenue Roadway project in lieu of being paid planned quantity on the
Osgood/Hayden/Lake Project. They put in substantially more bituminous than bid and also had
a claim on 5" Avenue SE regarding incomplete specifications that we feel was groundless, but
certainly provides some exposure.
I am divided on the correct action regarding this proposal.
♦ We are still disappointed at the careless and poor manner in which the project was originally
completed. We have previously proposed fairly severe deductions from the Contract due to
material that we believe was placed in a manner that did not meet our specifications.
♦ Previous discussions with the City Attorney indicate that it may be hard to enforce some of the
proposed deductions.
♦ Although some property owners may like to see a discount or deduction in their assessment, this
may indicate that we expect the road to have a shorter life than an average road. First of all, this
may or may not be true. Secondly, does this mean that the risk of the street failing prematurely
than belongs to the property owners? If we do not reduce the assessments, it would make sense
that the City is taking the risk that maintenance costs may be higher in the future.
♦ Indications from the testing company do not appear to support a reduced quality of the final
product.
I would like to discuss the proposal for finalizing this project at the Council meeting.
cc: Gary Plotz —City Administrator
Cal Rice — Assistant to City Engineer.
file: 951L4 (95 -04)
Community Development oistion and Overall Restructuring Page
From:
To:
Gary
Mark Hen Hensen
Date:
Wed, Nov 18, 1998 11:37 AM
Subject:
Community Development Poistion and Overall Restructuring
I appreciate it that you are keeping us all informed about your activities, and back -ups.
Mark... regarding the position of Director of Community Development and the entire package; HCDCIEDA
will not be getting back to us in time for the next council meeting(Nov. 24th) ; however I feel the first
meeting in December will allow enough time for them to review things. I have discussed the timing issue
with Don Walser. Brenda is providing everything requested to the HCDC Board, specifically Don Walser.
I think there should be a joint workshop before the council meeting before the council meeting on
December 8th so that HCDC or the city does not have unreasonable expectations on this new position. I
believe we can set the date for the joint HCDC and Council workshop at the November 24th council
meeting.
If HCDC goes thru with their request to the council for a combined position, and assuming there is a
consensus at the workshop; the administration and directors, I believe, will support f<. We discussed the
topic at our recent directors meeting of November 10th and we looking favorable on the concept. It has
been discussed as a package so far, so your piece of it, namely your upgrade to Building Official, will be
determined, hopefully at the council meeting on December 8th.
I have talked with the Mayor that I will miss that council meeting of December 8th, because my mother is
very III, and has a operation in the same time frame. The mayor says I should go to be with my mother,
and that the restructuring should proceed as outlined above.
• >>> Mark Hensen 11116/98 07:53PM >>>
Myself and Ann will be at Building Code seminars on Wed. & Thurs. this week. John, will it possible for
Quint to cover for us for any gas tests as we have done in the past? As of now, I do not have any
scheduled. Brad, will you be able to cover any Building inspections that will not be able to wait until Friday.
I will be calling in at times to Marilyn to see if there is anything I need to take care of while I am gone. Let
me know on Tuesday if you have any questions with this. Thanks for your helpl MH
CC: BONNIE BAUMETZ, Brad Emans, Councilmember Don Er...
Anik Hutchinson Are Health Care
ff4r Hutcbinson Conwmnity Hospital
Burns Manor Nursing Home • Dassel Medical Center • Winsted Family Practice Clinic
1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000
NOV 1 to 1998
November 18, 1998 CM - "U i" -' ISON
The Honorable Mayor Marlin Torgerson and
Members of the City Council
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350
Dear Mayor Torgerson and City Council Members:
The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on
November 17, 1998, considered two capital expenditure requests from staff that require City Council
approval.
The items requested are explained in the following excerpt from minutes of the meeting.
" Capital Expenditure Request for Point of Care Mobile Carts Bar Code Scanners, and Hardware
to upgrade the Novell network for wireless transmission The Board reviewed a request of an
unbudgeted capital expenditure to complete implementation of the Meditech Nursing (Clinical)
module. After an analysis of average census data and projected staffing ratios, a need for 14
devices to enter clinical data at the bedside were identified. 14 bar code scanners are being
requested to facilitate data entry. Additionally, hardware is needed to upgrade the Novell
network to handle wireless transmissions. The price of this purchase and equipment lease would
be $85,000 over five years. The estimated payback is less than one year following
implementation.
• Following discussion, motion was made by Myers, seconded by Peterson, to recommend to
the City Council that we purchase the Novell network wireless upgrades and scanning
technology; and lease, over a five year period, the Point of Care Mobile Carts. Cost for
purchase, lease and implementation of the system will be a total of $85,000 over the next
five years. All were in favor. Motion carried."
Also considered at the meeting was a capital expenditure request for Patient Bed replacement. The
following is an excerpt from the minutes:
" Capital Expenditure Request for Five (5) Advance Series retractable beds from Hill Rom The
Board reviewed the request for the replacement of Five (5) Advance Series retractable hospital
beds from Hill Rom. We are replacing Borg Warner beds, which are currently 16-20 years old.
This is the fourth year of a five -year plan to update our patient beds.
W
• Following discussion, motion was made by Myers, seconded by Erickson, to request
authority from the City Council to purchase five (5) Advance Series retractable beds from
Hill Rom, in the amount of $26,631 (including mattresses). All were in favor. Motion
carried."
Thank you, in advance, for consideration of these requests. Don Erickson will be able to address any
questions you may have regarding these items at your meeting on Tuesday.
Sincerely,
M N AREA HEALTH CARE
Philip G. Graves
President
/cs
,OPEN -HOLD
COUNCIL
REPORT
BRANDON TIRE CO
24- NOV- 1998page 1
1980
TIDS
___________________________________________________________
JOHNSON, LEONARD G.
_____________
DEC PAYMENT
_ _____
$812.76
_-
FILTERS
< *>
HUTCHINSON WHOLESALE
$27.67
$812.76*
TIRES, LABOR
0 0
JERRYS TRANSMISSION
•
L & P SUPPLY CO
LONG LAKE TRACTOR & EQUIP
LIGHT BAR, STEP MATERIAL
NO STATES SUPPLY INC
TIDS
$9.73
FIRSTAR BANK OF MINNESOTA
PAYING AGENT FEES
$425.50
c *>
BOLT, LATCH, SCREW, WASHER
< >
ALLEN, JEAN
SERVICE CALL, MILEAGE
ARLT, JOHN
$425.50*
B T & COMPANY
1996
IMPRO
CONST
BRAUN INTERTEC CORP
PROFESS SERV -5TH AVE BRIDGE
$847.00
$187.36
CARNEYS
FRONT END ALIGNMENT
CASH DRAWER #4
OSM
PROFESS SERV -5TH AVE BRIDGE
$1,999.71
CENTRAL LANDSCAPE SUPPLY
REPLACE PILOT LINES
< >
CHEMSEARCH
$516.91
$2,846.71*
SAFETY BOOTS
1997
IMPR.
CONST
JUUL CONTRACTING CO
BACKHOE, LABOR, GRATE
$1,874.00
CROW RIVER GLASS
CUSTOM PRODUCTS & SERVICES
$987.20
KUECHLE UNDERGROUND
1,10/97 EST #6
$7,062.10
DASCHER, DUANE
$12.00
DEPT NATURAL RESOURCES
SEH
PROFESS SERV -MAIN ST SIGNALS
$699.13
ELECTRO WATCHMAN
$711.95
< *>
FLOOR TO CEILING STORE
$9,635.23*
1998
IMPR.
CONST
EARL ANDERSON ASSOC
STREET SIGNS
$251.97
SRF CONSULTING GROUP
PROFESS SERV -TH 15
$16,068.46
< *>
$16,320.43*
CAP.IMPRO.FUND
HUTCH PLBG & HTG CO
MATERIALS -PKS & FORESTRY
$16,295.00
< >
$16,295.00*
CENTRAL GARAGE
AM.WELDING SUPPLIES
BRANDON TIRE CO
$367.79
CROW RIVER AUTO
PARTS
DYNA SYSTEMS
FARM -RITE EQUIPMENT
$92.60
HART'S AUTO SUPPLY
FILTERS
HUTCH COOP CENEX
HUTCHINSON WHOLESALE
$27.67
J CRAFT
TIRES, LABOR
JERABEK MACHINE SERV
JERRYS TRANSMISSION
•
L & P SUPPLY CO
LONG LAKE TRACTOR & EQUIP
LIGHT BAR, STEP MATERIAL
NO STATES SUPPLY INC
PRIMROSE OIL CO
$9.73
TERMINAL SUPPLY CO
LABOR, SERVICE CALL
TOWN & COUNTRY TIRE
c *>
BOLT, LATCH, SCREW, WASHER
GENERAL FUND
ALLEN, JEAN
SERVICE CALL, MILEAGE
ARLT, JOHN
B T & COMPANY
$59.43
BERKLEY RISK SERVICES
ARMOR PLATE GREASE
BUSINESSWARE SOLUTIONS
CAMERA SHOP
$187.36
CARNEYS
FRONT END ALIGNMENT
CASH DRAWER #4
CENTRAL GARAGE
$3,324.77*
CENTRAL LANDSCAPE SUPPLY
REPLACE PILOT LINES
CHAMPION AUTO
CHEMSEARCH
$516.91
CHILD'S PLAY THEATRE
SAFETY BOOTS
CITY OF HUTCHINSON
COAST TO COAST
$1,214.00
COSTELLO, LORI
PIZZAS, BREAD, POP
CROW RIVER GLASS
CUSTOM PRODUCTS & SERVICES
$987.20
DAAK REFRIGERATION
BLOWER, BUCKETS
DANKO EMERGENCY EQUIP
DASCHER, DUANE
$12.00
DEPT NATURAL RESOURCES
CAR WASHES
DOMINO'S PIZZA
ELECTRO WATCHMAN
$711.95
FARM -RITE EQUIPMENT
FLOOR TO CEILING STORE
FOOD -N -FUEL
FRONTLINE PLUS FIRE & RESCUE
WELDING SUPPLIES
$30.93
TIRES, SERVICE CALL, MOUNT /DMN
$367.79
PARTS
$553.29
BOLTS
$92.60
FILTERS
$182.04
FRONT PADS
$27.67
TIRES, LABOR
$267.47
ROTOR, OIL
$450.94
LIGHT BAR, STEP MATERIAL
$212.02
FLAT IRON
$9.73
LABOR, SERVICE CALL
$188.00
BOLT, LATCH, SCREW, WASHER
$52.37
SERVICE CALL, MILEAGE
$395.89
HARDWARE
$59.43
ARMOR PLATE GREASE
$199.24
OPERATING SUPPLIES
$187.36
FRONT END ALIGNMENT
$48.00
2 WHEEL GRAVELY TRACTOR
$3,324.77*
REFUND SR TOUR
$38.00
REIMB -MEALS
$19.23
MATERIALS
140.15
NOV PROFESS CONSULTING
800.00
COLOR CARTRIDGES
58.13
DEVELOP & PRINT
21.02
JARS
$8.50
MISCELLANEOUS
$41.33
NOV VEHICLE RENT
$13,671.00
TREES /SHRUBS
$43.67
DOOR LOCK KIT, SCRAPERS
$14.87
X -ICE
$280.84
SR TOUR -30 TICKETS
$145.00
OCT FUEL
$3,328.49
EQUIPMENT RENTAL
$36.21
REFUND - CANCEL WATER SLIDE
$8.00
MOVE GLASS
$100.00
2 WHEEL GRAVELY TRACTOR
$3,598.64
REPLACE PILOT LINES
$87.59
STREAMLITE LITEBOX
$516.91
SAFETY BOOTS
$60.00
DNR FEES TO STATE
$1,214.00
PIZZAS, BREAD, POP
$36.05
ANNUAL CHARGE
$987.20
BLOWER, BUCKETS
$2,662.50
T MOLDING
$12.00
CAR WASHES
$26.73
BOOTS, GLOVES
$711.95
1
/D -/ .,
OPEN -HOLD COUNCIL REPORT
24- NOV- 1998page 2,
-----------------------------------------------------------------------------------------------
GENERAL FUND
G & K SERVICES
UNIFORMS
$678.12
G F NEMITZ SONS
EVIDENCE KITS
$13.55
GEB ELECTRICAL INC
MATERIALS, LABOR
$144.60
GRAINGER
GLOVES
$117.25
HAGER JEWELRY
ENGRAVE PLATE
$9.08
HANSEN GRAVEL
GRANITE SAND
$54.39
HEIMAN FIRE EQUIPMENT
SEAT BELT CUTTER
19.17
HENSEN, MARK
REIMB- MEALS, MILEAGE
83.37
HILLYARD FLOOR CARE / HUTCHINSON
TOWELS, BLADE
$184.36
HOLIDAY INN- EXPRESS BANDANA SQ
LODGING CHARGES- HAUGEN, MOON
$395.50
HOUSKE- JACKLITCH, ANN
REIMB - MEALS, MILEAGE
$52.86
HUTCH COOP CENEX
FUEL
$199.82
HUTCH FIRE & SAFETY
EXTING INSPECT
$97.54
HUTCH MEDICAL CENTER
TESTING FEES
$250.31
HUTCH PLBG & HTG CO
MATERIALS, LABOR- SHOWER REPAIR
$3,116.77
HUTCHINSON AVIATION
REPAIRS, MATERIALS
$242.40
HUTCHINSON TEL CO
NOVEMBER SERVICE
$1,087.14
HUTCHINSON UTILITIES
MERCURY VAPOR BULBS
$15,105.31
HUTCHINSON WHOLESALE
FLASHER
$3.84
INSURANCE PLANNERS
REN BOND FLI
$150.00
JUUL CONTRACTING CO
STUMP DISPOSAL
$157.00
KARG, LARRY
REIMB- SAFETY BOOTS
$59.99
KIRK'S ENTERPRISE
SILKSCREENED MAGNET
$125.09
KLOSS, TOM
REFUND- CANCEL WINTER GYMNASTIC
$8.00
L & P SUPPLY CO
SAW
$223.64
LOGIS
OCT SERVICE
$7,829.03
MCLEOD COUNTY TREASURER
PARCEL LISTING - OCTOBER
$2.50
MCLEOD SOCIAL SERVICES
REIMB - HUTCHMOBILE MONTHLY PASS
$25.00
MEEKER SAND & GRAVEL
SAND
$691.02
METRO ATHLETIC SUPPLY
VOLLEYBALLS
-$6.28
MILLS, ANN
REFUND SR. TOUR
25.00
MINNCOMM PAGING
NOVEMBER CHARGES
32.27
MOON, DOLF
REIMB -MEALS
36.47
175.00
NADA APPRAISAL GUIDES
TITLE & REGISTRATION BOOK
NO STATES SUPPLY INC
BATTERY PACK, CABLE TIES
$125.10
PITNEY BOWES INC
REMOTE METER
$599.40
QUADE ELECTRIC
BULBS
$9.90
R &R SPECIALTIES INC
BEARING, BLADE GRIND
$278.63
REYNOLDS FENCE
RAIL END CUPS
$10.00
SERVICEMASTER
NOVEMBER BUILDING MAINT
$1,754.59
SIMONSON LUMBER CO
SHINGLES
$13.94
SORENSEN FARM SUPPLY
THREDDED ROD, BOLTS
$10.86
ST. CROIX RECREATION CO
SWING SEATS
$211.20
STANDARD PRINTING
NOVEMBER NEWSLETTER
$274.06
STARKE, RANDY
FOOTBALL OFFICIAL
$30.00
SUPERIOR COFFEE & FOODS
COFFEE
$73.51
TEMPLETON INC
OCT & NOV CONTRIBUTION
$586.14
TRIPLE G DISTRIBUTING INC
POP PURCHASE
$36.00
TWO WAY COMM INC
CASE, BATTERIES
$289.00
UHL CO.
SERVICE CONTRACT
$800.00
UNITED BLDG CENTERS
TREATED PINE
$67.90
UPBEAT INC
EXIT STOPPER, WEATHER STOP
$174.95
US OFFICE PRODUCTS
LEGAL PADS
$56.26
VICTORIAN INN
LMC REGIONAL MEETING
$1,442.53
WAL -MART
SCANNER
$110.73
WITTE SOD
SOD
$4.05
XEROX
NOV COPIER LEASE
$908.75
YOCKMAN, LAVONNE
REFUND- SPANISH CLASS CANCELLED
$55.00
< *>
$67,879.62*
HUTCH COMM DEV.0
CASH DRAWER #4
OFFICE SUPPLIES
$10.00
< *>
$10.00*
HUTCH TRANS FAC.
ALLIED SERVICES OF HUTCHINSON
MATERIALS, LABOR
$972.48
BUSINESSWARE SOLUTIONS
CABLE
$9.53
DM2 SOFTWARE
SOFTWARE SUPPORT
120.00
HILLYARD FLOOR CARE / HUTCHINSON
TOWELS, TISSUE
574.84
SCHMELING OIL CO
SWIVEL, AUTO SHUT OFF NOZZLE
$86.53
SUPERIOR COFFEE & FOODS
COFFEE
THE SALTMAN
SOFT SALT
$ $71.26
24.98
< *>
$1,859.62*
INSURANCE FUNDS BOELTER, GALE
REIMB -SOUP
$31.82
•
•
11
OPEN -HOLD COUNCIL REPORT
24- NOV- 1998page 3
- ---- ------- - - --------------- --------------- ---------------- - ------- ----------- - ------- - -- - ----
<*> $31.82*
G ARY FUND DS FIRSTAR BANK OF MINNESOTA PAYING AGENT FEES
c *>
$141.00
$141.00*
LIQUOR STORE
BELLBOY CORP
NOV MISC PURCHASE
$1,074.38
CITY OF HUTCHINSON- GENERAL FUN
PAYROLL 11/20
$8,417.28
ED PHILLIPS & SONS CO.
NOV WINE PURCHASE
$9,680.29
GRIGGS COOPER & CO
NOV WINE PURCHASE
$16,913.64
JOHNSON BROTHERS LIQUOR CO.
NOV WINE PURCHASE
$20,285.08
KOEHLER,LYLE
REIMB -SHELF COVERS
$6.90
LENNEMAN BEVERAGE DIST. INC
NOV BEER PURCHASE
$2,067.25
LEO'S TRANSFER
OCT /NOV FREIGHT
$1,029.35
LEVY, NORITA
2 POINSETTIAS
$16.00
LOCHER BROS INC
NOV BEER PURCHASE
$16,863.90
PINNACLE DISTRIB
NOV PURCHASE
1,020.70
QUALITY WINE & SPIRITS CO.
LIQUOR CREDIT
3,104.45
SHOPKO
PORTABLE DESK TOP
$31.94
STANDARD PRINTING
TAPES
$222.43
SUPERIOR COFFEE & FOODS
COFFEE
$33.25
TRAVELERS DIRECTORY SERVICE
DIRECTORY ADVERTISING
$245.00
TRIPLE G DISTRIBUTING INC
PAYING REMAINING AMOUNT ON INV
$18,190.85
WINE COMPANY, THE
NOV WINE PURCHASE
$112.00
< *>
-
$99,314.69*
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
EE CONTRIB 11/20
$575.00
AMERICAN FAMILY INS CO.
EE CONTRIB 11/14
$117.04
GREAT WEST LIFE INS. CO.
EE CONTRIB 11/14
$75.00
H.R.L.A.P.R.
EE CONTRIB -11/14
$170.08
ICMA RETIREMENT TRUST
EE CONTRIB 11/20
$1,755.00
PERA LIFE INS CO.
EE CONTRIB 11/14
$108.00
PERA- D.C.P.
EE CONTRIB -11/14
$52.02
PRUDENTIAL
EE CONTRIB 11/14
$100.00
PRUDENTIAL MUTUAL FUNDS
BE CONTRIB 11/14
$30.00
PUBLIC EMPLOYEES
BE CONTRIB 11/14
$21,672.95
TEMPLETON INC
BE CONTRIB 11/14
$50.00
do < *>
WADELL & REED
EE CONTRIB 11/14
$150.00
$24,855.09*
RURAL F. D.
CITY OF HUTCHINSON
OCT FUEL
$132.67
HUTCHINSON WHOLESALE
FILTERS
$106.95
< *>
$239.62*
WATER /SEWER
FUND ASHBROOK
SLUDGE SAMPLE KIT
$281.29
BAUERLY BROS INC.
4000 EXTERIOR SLAB
$68.88
BIG BEAR
REMNANT
$8.50
BOUSTEAD ELECTRIC & MFG
SERVICE CHARGE, TRAVEL
$265.60
BUSINESSWARE SOLUTIONS
TONER, INK CARTRIDGES
$500.66
C'AIRE INC
FREIGHT CHARGES
$8.95
CASH DRAWER #4
POSTAGE
$15.32
CDI OFFICE PRODUCTS LTD
GLOVES
$451.49
CGMC
REG- MARION GRAHAM
$25.00
CHEMSEARCH
GEX PLUS AEROSOL
$175.72
CITY OF HUTCHINSON
OCT FUEL
$416.95
COAST TO COAST
FUSES
$2.97
CROW CHEMICAL CO
DRUM ICE MELT
$67.41
CURTIS 1000
ENVELOPES
$1,814.23
D.P.C.IND.INC
CYLINDER, CONTAINER
$595.10
DEPT OF LABOR & INDUSTRY
LICENSE RENEWAL- RICHARD EBERT
$20.00
DYNA SYSTEMS
HDWE
$183.35
FISHER SCIENTIFIC
LAB SUPPLIES
$339.84
G & K SERVICES
UNIFORMS
$625.07
GOPHER STATE INC
OCTOBER CALLS
$140.00
GRAHAM, MARION
REIMB- MILEAGE
$46.80
HARRIS COMPANIES
SEPT MAINTENANCE
$2,385.50
HILLYARD FLOOR CARE / HUTCHINSON
DEGREASER
$514.34
HUTCH COOP CENEX
CHEMICALS & PRODUCTS
$266.35
HUTCHINSON UTILITIES
OCT ELEC
$272.61
IMPERIAL PORTA THRONES
OCTOBER UNIT RENTAL
$56.18
INDUSTRIAL MAINT SUPPLIES
FLAT WASHER, HHCS
130.00
INGMAN LABORATORIES
WATER QUALITY CHECK
251.00
, r 1
u
OPEN -HOLD COUNCIL REPORT
24- NOV- 1998iage 4
----------------------------------------------------------------------------------------------------
WATER /SEWER FUND ISCO INC
PUMP GEAR CASE, HOUSING
$359.97
JEFF'S ELECTRIC
LABOR
$70.00
JUUL CONTRACTING CO
MATERIALS, BACKHOE, LABOR
$4,403.00
KOHN, SUE
REIMB- MILEAGE
$37.38
LOGIS
OCT SERVICE
$2,233.12
MN VALLEY TESTING LAB
WATER TESTS
$103.00
MUNITECH INC
REPAIR PEOPELLER METER
$210.26
NCL
LAB SUPPLIES
$332.79
RAYFO INC.
DUMPSTERS
$1,172.51
RESPOND SYSTEMS
SAFETY SUPPLIES
$4.58
RUNNING'S SUPPLY
TUB, ADAPTOR
$28.95
RUST ENVIRONMENT
PROFESS SERV - AMMONIA TRMT STDY
822.24
SAFETY FIRST
SAFETY TRAINING #11
300.00
SERCO LABORATORIES
WATER TESTS
346.40
SUPERIOR COFFEE & FOODS
COFFEE
$44.00
TWO WAY COMM INC
LEATHER CASE
$20.24
UNIVERSITY OF MN
SOIL TESTING
$32.00
USA WASTE SERVICES INC
LOADS 10 /01 - 10/16
$10,790.06
VAN BERGEN & MARKSON INS
FULL DIA IMPELLER
$306.93
WALDOR PUMP & EQUIP
SERVICE CONTRACT
$756.92
WELDERS SUPPLY CO
OXYGEN & ACETYLENE CYLINDERS
$136.43
WITTE SANITATION
TRUCK TIME & LABOR
$330.00
< *>
$32,769.89*
$276,761.75*
•
•
IMMEDIATE PAY COUNCIL REPORT
24- NOV- 1998page 1
------------------------------------------------------------------
GENERAL FUND
DEPT NATURAL RESOURCES
--- -- ----
DNR REG FEES
------ -
$1,361.00
- - - --
HUTCHINSON TEL CO
NOV PHONE SERVICE
$574.96
MCLEOD COOP POWER
ELECTRICITY
$497.47
MIDWEST WIRELESS COMM.
NOV CELL PHONE
$961.28
STATE TREASURER
3RD QTR SURCHARGE
$4,958.83
US WEST COMMUN
NOV SERVICE
$166.20
<*->
$8,519.74*
HUTCH COMM DEV.0
MIDWEST WIRELESS COMM.
NOV CELL PHONE
$29.15
< *>
$29.15*
LIQUOR STORE
CDI OFFICE PRODUCTS LTD
RIBBONS
$43.99
CITY OF HUTCHINSON
LOTTERY
$657.59
CITY OF HUTCHINSON- GENERAL
FUN PAYROLL 1116198
$8,177.55
< *>
$8,879.13*
WATER /SEWER FUND MIDWEST WIRELESS COMM.
NOV CELL PHONE
$51.41
< *>
$51.41*
$17,479.43*
WIRE TRANSFERS
.A.T.S. FUND H.A.T.S. FUEL TAX
.YROLL FUND WITHHOLDING TAX
MN DEPT OF REVENUE
0
476.60
38,109.21
8,219.22
r 1
0
c.
To: Honorable Mayor and City Council
e
From: Randy DeVries
Date: November 19, 1998
Subject: Biosolids Project
FOR YOUR MFORMATION
Attached is the summary of costs for our Biosolids project. I had Ed Nevers from
• Donohue look at the annual cost for each alternative. The annual cost for the
heat drying process is the lowest at $33,900 /yr. If we were to bag the product
and sell it, we could get $1.50 1bag. At the present time Hudson Wisconsin
charges $2.00/bag. I hope this information is helpful. If you have any questions,
feel free to call me.
• City Center
III Hassan Street SE
Hutchinson, MN 55350 -2522
(310) 587.5151
Fax (320) 2344240
Parks & Recreation
900 Harrington Street SW
Hutchinson, MN 55350 -3097
(320) 587 -2975
Fax(320)234 -4240
- Printed on recycled paper -
Police Services
10 Franklin Street SW
Hutchinson, MN 55350.2464
(320) 587 -2242
Fax (320) 587-6427
0 0
SUMMARY OF ALTERNATIVE COSTS
BIOSOLIDS HANDLING ALTERNATIVES
HUTCHINSON WASTEWATER TREATMENT PLANT
HUTCHINSON, MINNESOTA
NOVEMBER 1998
0
Alternatives
Biosolids
Class
Initial Cost
($)
Present Worth
of Replacement
($)
Present Worth
of Salvage Value
($)
Amortized
Capital Costs
(S )/Y
Annual Cast
(S)/Pear
Total
Annual Cast
($)
Alt. No. 1 - Liquid Haul to MWCC
NA
0
0
0
0
267,400
267,400
AIL No. 2 - Lime Treatment
A
2,766,000
22,000
- 130,000
275,800
67,700
342,700
AIL No. 3 - Heat Drying
A
1,915,000
22,000
- 52,000
195,600
33,900
229,500
Alt. No. 3a - Heat Drying with Credit
for Soil Conditioner Value
A
1,915,000
22,000
- 52,000
195,600
- 11,100
184,500
AIL No. 4 - Composting
A
2,470,000
76,000
- 68,000
257,100
70,500
327,600
AIL No. 5 - Sludge Cake Storage
B
2,042,000
22,000
- 110,000
202,800
38,300
241,100
Alt. No. 6 - Liquid Storage
B
2,291,000
15,000
- 118,000
227,000
74,200
301,200
Note: Class A biosolids result in a material with a greatly reduced pathogen content. Since Class B biosolids are less stable,
odor potential is greater.
® 0
QWHW
br Awdidon wfth
F R 8 7 1' @) r F � 0
44.110, -,
Hutchlnson Fire Department
Regular Meeting
Monday November 2, 1998
The meeting opened at 8:00 PM.
The minutes from the previous month's meetings were read and approved.
Committees
SCBA - Gary Forcier and Jim Popp went over the new Scott 2.2 SCBA's and the donning and
doffing techniques. There are 26 new units and lightweight bottles located on the tricks.
Diving — The dive team will be meeting November 17th at the Hutchinson Middle School from
6:00 to 9:00 PM. All team members are asked to attend along with anyone who would like to be
a rope tender.
Xmas Party - Randy Redman and Weston Scott are looking into options.
Training Site - Randy Redman is working with Chief Madson on a local training facility, possibly
by the tree dump area.
Fire Prevention — Casey Stotts announced that there is 1 class for Fire Prevention. Casey
thanked everyone for the good participation. Casey also stated that he is working on relocating
the Fire Safety trailer in Hutchinson. Casey also stated that the trail would be having a
community service day on November 14 See Casey if interested.
Restructure - Weston Scoff stated that the job descriptions were done and that the probationary,
fire fighter, and lieutenant Job qualifications were also completed. The group has been meeting
every Sunday morning.
Bills
General Account
Cashwise $192.39 Gary Carlson $84.12
Ryan Pederson $124.96 Super America $27.99
Golden Rule Creations $535.56
TOTAL $988.02
Runs
10-1
Multi- Famity Valley Vista
10-9
Commercial - Officer Only
10-2
10-52 Rescue
10-10
Commercial - Officer Only
10-2
CO Alarm - Officer Only
10-12
Commercial Fahey Sales
10-3
Commercial - Century Theater
10-13
Alarm - 3M
10-4
CO Alarm - Officer Only
10-13
Vehicle - Lynn Twsp.
10-5
Medical - Hassan Valley
10-13
Commercial American Legion
108
Multi - Family Green Castle
10-13
Multi- Farrdly Clinton House
10-14
Farm Bldg. Cedar Mills Twsp.
10-22
Medical - Hutchinson Twsp.
10-14
Commercial - Officer Only
10-23
Commercial - Acoma Twsp.
10.15
Farm Bldg, Cedar Mills Twsp.
10-27
Medical - City of Biscay
10-15
Farts Bldg. Cedar Mills Twsp.
10-27
CO - Officer Only
10-15
Residential
10-27
Residential
10-16
Multi- Famity Clinton House
10-28
Commercial - 3M
10-16
10-52 Rescue Acorna Twsp.
10-29
Commercial - Officer Only
10 -16
CO - Officer Only
10-5
SCBA's
10-20
CO - Officer Only
10-5
Drill & Meeting
10-21
Commercial - Regional Eye Center
10-12
Drill
10-21
Hazmat
10-19
Drill
10-22
Mutual Aid - Glencoe
10-26
Drill & Regional Meeting
MMS to approve the bills and runs as read. Motion Passed
New Business
Asst. Chief Dan Steele stated that the new database software is going well. Get your personal
information into Dan. Dan also stated that there would be a live bum on November 16"' at the
McGraith house on Hwy. 15 South. There is also an arson Investigation class in Duluth. Contact
Dan for details.
Asst. Chief Steve Schramm talked about the Chiefs conference in Duluth.
Chief Brad Emans talked about the Chiefs conference courses he had taken. Brad also stated
that the Tech College training fund Is estimated at 8 million over the next two years.
Chief Brad Emans talked about the T -shirt sign -up. Please get signed up as soon as possible.
MMS to but the T -shirts from the general fund. Motion Passed.
Chief Brad Emans talked about the proposed Fire Department capital expenditure in the future.
Ladder truck In 3 years, Rescue Unit in 2 years, fire station repainting interior and diesel exhaust
system next year, and a satellite station in 10 years.
Chief brad Emans handed out certificates of appreciation to Duane Hoeschen and Jim Brodd for
the work done on the MERC trailer. There was a round of applause.
Meeting Adjourned at 8:51 PM.
Jim Brodd
Secretary
9 HUTCHINSON SAFETY COUNCIL MEETING
The Hutchinson Safety Council met at the Heritage Center on Monday, October 26, 1998 at
noon. In attendance were; Vi Viiesselman, Frank Murphy, Leslie Smith, Lucille Smith, Joyce Rix,
Loretta Pishney, June Wick, Craig Johnson, Myron Johnson, Dick Higgins, Archie Woodworth,
Dave Conrad, Duane Hoeschen, Brad Emans.
The meeting was conducted by Dick Higgins, A motion was made to accept the Secretaries's
report.
Old Business:
A hill has been received from Casey Stotts for the sign that was made for the Fair Booth. The $85
will be taken from the savings account.
Dave Conrad was present with materials from the Minnesota Safety Council about the Cross
Walk Law. Members were urged to avail themselves of whatever materials that they felt they
would be able to distribute.
New Business:
The subject of inactive members was discussed. Craig Johnson will be going through the list of
present members and contacting them to determine if they are still interested in serving on the
council.
A discussion of growing pains within the city and resulting traffic problems followed.
Brad Emans announced that a gift of funds in memory of Harvey Lohrenz that the fire department
had received had been used to purchase educational books and videos about fire prevention.
These materials can be found in the Public Library.
The problems with a catered lunch were discussed. The group concluded that the food was very
good and we would try to encourage non attending members to attend and bring guests so that
we could meet the number of twenty attendees that the caterer would like.
THE NEXT MEETING will be on Monday November 30 at the Heritage Center. Please contact
Vi Viesselman for LUNCHEON RESERVATIONS.
TELEPHONE - - -- home 587 -5763
Work 234 -0272
E- MAIL - - -- Home cort@hutchtel.net
Work Vviesselman@ridgewater.mnscu.edu
Please return reservations by MONDAY - - - -- NOVEMBER 23,1998
BRING A FRIEND TO LUNCH
0
Ad Office a
410 Fifth Street SW loneerland
P.O. Box 327 F j, MRMY SYMM
Willmar. Minnesota 56201 -0327 'n""""""""""I
hone: (320) 235 -6106 Fax: (320) 214 -0187 pls@pioneerland lib.mn.us
PIONEERRLAND LIBRARY SYSTEM BOARD MEETING
September 17, 1998
Mating was called to order at 7:38 p.m. vy vice chair Bob Fleegcl Roll call was taken with Jean Clark
and Beth Lmm from PLS ofhioe and four Renville County librarians pre
The agenda was approved with the addition of request by LeRoy Sanders to disco barooding process
under finance committee report Motion by Ivey Vonderharr, ammW by Stay Sdoette, Passed
Darlene Kate nirki wanes her Statement on school/public Library joint buildings in the August 20, 1998
mim.trc under Person Committee changed to reflect her belief that this maybe the time to Seriously
examine the feasibility of such Joint efforts. She also questioned the timing of working with schools on the
joint PLS/PCLS/SAMMIE project. Motion made by LeRoy Sanders, wcond by Al Clouse to accept the
August 20,1998 minutes with the change. Passed
The Renville County Librarians gave their presentations. There are five public libraries in the camly in
PIS system, four with new buildings in pas five years and one renwdeled. Videos from each library were
shown by the IHaan Sue 11ilgert from Olivia, Jill Sing from Hector, Esther Fisher from Renville, and
• Carol Thompson from FairFarc Shirley Schulte from Bird Island could = be there.
Committee Reports:
Finance Committee: LeRoy Sanders explained the revenue and otpeodin¢e report for August 1998. PLS
was overpaid $2,000.00 in federal operating come this year so that amount will be srbtmcted from next
year. Motion by LeRoy Sanders to approve report Second by Orville Radningea Passed.
Kathy Matson explained the report of results accomplished FY 98 LSTA Gram. Year is from July 1997 to
June 30, 1998. The report is what PLS will do with the grant money and what has been done so far.
Motion by LeRoy Sanders to accept report, second by Ivey Vooderharr. Passed.
LeRoy Sanders stated that the finance committee has no plans yet for the use of the interest money which
is about (72,000.
LeRoy Sanders reported on barcoding books in all the libraries Some hbran have been going to other
libraries to help with this. Staff working on banooding will be paid for time worked Most libraries have
fonds for this. Those libranes who don't have funds in 1998 may have to develop alternative plans.
Personnel Committee:
Ivey Vonderhaa stated that committee is still looking for a place for April 1999 animal mating and
banquet. Deadline is October 15, 1998 PLS board mating.
Ivry Vonderhaa reported that the committee is continuing work on implementation of corrective interval
increase and need to implement change over two or three year period
• Ivey Vonderharr reported that the personnel committee met with Darlene Kotelmdo. They tried to answer
many of her questions. Darlene Kotelnicld accepted an assignment from personnel co mmittee to prepare
new language aTlaining the performance evaluation process, pedormamce criteria, and suggested
timeline for awarding performance raises. •Darlew's recommendations will then be reviewed by this
committee and staff personnel committees and a final report submitted to PLS Board
Dismission was had on developing a policy on paying candidates for mtmvzmng expanses. Vice chair
Bob Flmgel asked what other systems did John Houlahan answered Bob Fleegel spoke on the private
sector. Orville Rudningen was against paying for any interview expense Gary Johnson agreed on this.
Others speaking up in discussion were Amy Wilde, Marietta Johnsen Darlene Kotelni Paying mileage
or per them or some part of the expense were some of the things discussed Personnel Committee world
like wpm from board on this.
Automation Committee:
Ramona Berg-Perry discussed minor changes in U.S. West grist and made motion to have John
Hoalahan a* Q.S. West to accept grant with changes and use of remaining money. Second by
LeRoy Sanders Passed. Larry Ladd questioned elf the ten cities that gee this gram were involved in
determining how to use the grant morrey. John Houiaban stated that be wrote the gram at last minute
before deadline so could not get the ten librarum'. input There is $63,000 lit of gram that the ten
librarians will be asked for input and suggestions on how to use and John will then write draft
Ramona Berg -Perry explained the SANMIM proposal for system -wide educational program which would
involve Beth Lunn from PLS office. Training would be over a 12 -24 month period Motion made by
Ramona Berg -Perry to accept this proposal and gel training started Second by Ivey Vonderharr
and passed Motion made by Ramona Berg -Perry to accept the LSTA grants apps by regional
administrative council and LDS. Second by Bill Waboo. Passed. Discussion followed PIS will be
involved in #3 and #4 only.
The SAbIIAM11honeerlandown Creek Pilot Project was explained by Famona Berg-Perry. She also
made motion to accept this project, second by Al Clouse and passed Discussion followed. Project is
for 17 months with funding and plans on a three -month basis. SAMMDE will be billed for PLS staff time.
LeRoy Sanders, Larry Ladd, Darlene Kotelnidd Bob Fleegel, and John Houlahan spoke out during
discussion.
Ramona Berg -Perry went through the registration policy, loan period policy, overdue policy, and policy on
fines and fees which was approved by automation committee on September 8, 1998. This was for
information only at this time and will be voted on at October 1998 meeting Bob Fleegel asked that board
please share input on this with committee members
Collection Development Task Force:
Ramona Berg -Perry reported on the FY98 Public Library System Outreach Grant report of results
accomplished and expenditures. Berg -Perry made motion to accept report as printed. Second by Al
Clouse and passed.
Motion by Ramona Berg -Perry to accept the application for Public Library System Outreach Grant
FY". Second by Ivey Vonderbarr and passed
The Collection Development Plan is finished and should be reviewed by all board members for voting on
at October 1998 meeting The Collection Development Committee at its September 15, 1998 meeting
voted to dissolve current collection development task force and asks PLS board to appoint a new
committee within six mouths after beginning to collect online data The new committee will study and
make reoommeticlations on systemwide collection development
Old Business:
Darlene Kotelmcki vent through the mission, vision, and values An Abel suggested a change in the
values -- resourceful to resou:aCulness, instrM of exceptional use enrichment accessible to accessibility,
and diverse to diversity. Modem by Al Clouse to atxept mission, vbum4 and values statement with
changes. Second by Ramona Berg -Perry and parsed.
Motion made by Ramona Berg -Perry to approve the amended contract with Prairie Correctional
Facility. Second by Francis Schweiss and passed. Discussion followed. Orville Rtdnmgen asked what
the Appleton Public Library's role was with the facility. Kathy Matson replied Herb Rotunda also spoke
on the Prairie Correctional Facility library use.
Lftanans of Color gram was held over until October 1998 meeting as not ready.
New Business:
There is a need for a representative and alternate to the SAMMIE governing board from PLS board
SAMIyIIE meets quarterly on Wednesday nights at Southwest State University in Marshall and pays
mileage. Next meeting is December 2, 1998, 5:30 Am. LeRoy Sanders, Al Clouse, and Nancy Grossing
are our representatives. Herb Rotunda will go to December meeting but will not be able to main; siring
meeting in March If anyone is interested, please let Kathy Matson know.
Minnesota Library Association conference is October 7, 8, and 9, 1998 in Rochester, MN. Friday, October
9, is trustees day. If anyone is interested in going, contact Kathy Matson. Deadline is Monday, September
21, 1998. Litchfield has a group going for the throe days The women's room is full but have only one
man going. Can contact Darlene Kowbacki if interested.
. Next meeting is Thursday, October 15, 1998 in Willmar.
Meeting was declared dosed at 9:34 p.m. by vice chair Bob Fleegel.
Madeen Canfield
Secretary
•
