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cp01-26-1999 cA& Ah cAhk JANUARY SUNDAY MONDAY TUESDAY 1999 —24— —25— —26— HUTCHINSON 9:30 am. —Senior Advisory Board 7:00 a.m. —Leadership Team Mtg. CITY Meeting at Senior Center in Main Conf. Room CALENDAR Noon — Hutchinson Safety Council 9:00 am. — Management Team Meeting at Heritage Center Mtg. in Main Con£ Room WEEK OF 4:30 p.m. — Library Board Meeting 4:30 p.m. — City Council Work - at Library shop re. Capital Projects Fund January 24-30 in Main Conference Room 5:30 p.m. — Airport Commission at 5:30 p.m. - City Council Mtg. Airport Lobby in Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY —27— —28— —29— —30— CONFERENCE /SEMINAR/ Chamber of Commerce T AININ =/VA CATION Annual Meeting at 25 -29 Chitra Krishnamoorthi (V) 3:00 p.m. — Utilities Commission Crow River Country Club at Utilities Office 25 -29 Diane Olsen (V) 5:30 p.m. —Tree Board Meeting at City Center 27 -28 Jo Runke (T) 7:00 p.m. — Community Needs Task Force Meeting at City C =Conference Center Main Conference M = Meeting S = Seminar Room T = Training V =Vacation AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 26,1999 2. INVOCATION — Rev. Todd Ertsgaard, Oak Heights Covenant Church c u1 ►111 MINUTES OF JANURY 12, 1999 Action — Motion to approve as presented (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS FINANCIAL /INVESTMENT REPORT OF DECEMBER 1998 11 2. PLANNING COMMISSION MINUTES OF DECEMBER 15, 1998 3. SENIOR ADVISORY BOARD MINUTES OF NOVEMBER 16, 1998 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF DECEMBER 15, 1998 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11142 — ADOPTING 1999 HUTCHINSON AREA TRANSPORTATION SERVICES FUND, TAX INCREMENT FUND, HCDC (EDA) FUND, ECONOMIC LOAN FUND, ENERGY LOAN AND HOUSING LOAN FUND 2. RESOLUTION NO. 11.143 — RESOLUTION ADOPTING THE CAPITAL PROJECTS FUND BUDGET FOR FISCAL YEAR 1999 3. RESOLUTION NO. 11144 — TRANSFERRING FUNDS FROM THE GENERAL FUND, ECONOMIC LOAN, ENERGY LOAN, 1980, 1990 AND 1992 TAX INCREMENT DEBT SERVICE FOR 1998, TO HUTCHINSON COMMUNITY DEVELOPMENT (EDA) FUNDS 4. RESOLUTION NO. 11145 — TRANSFERRING 515,000 FROM SELF INSURANCE FUND TO GENERAL FUND FOR 1998 0 (c) INVESTMENT AUTHORIZATION (d) PLANNING COMMISSION ITEMS: 1. REQUEST BY CLINT KALENBERG FOR LOT SPLIT ON MAPLE STREET, NYBERG'S FOURTH ADDITION, WITH FAVORABLE RECOMMENDATION CITY COUNCIL AGENDA — JANUARY 26, 1999 2. REQUEST BY RUSSELL RICKEMAN FOR LOT SPLIT OF ROGER DERRICK DEVELOPMENT LOCATED IN SOUTH HALT OF NORTHWEST QUARTER OF SECTION 12, LYNN TOWNSHIP ' ITH FAVORABLE RECOMMENDATION 3. REQUEST BY RICHARD MCCLURE FOR VACATIC OF EASEMENTS IN SWANSON'S SUBDIVISION OF HUTC 7 VSON INDUSTRIAL DISTRICT WITH FAVORABLE RECOMMET .3TION (WAIVE FIRST READING OF ORDINANCE AND SET dCOND READING FOR FEBRUARY 9, 1999) 4. REQUEST BY KNIGHTS OF COLUMBUS FOR CONDITIONAL USE PERMIT TO PLACE PORTABLE SIGNS AT 1200 HWY. 22 S. AND 327 HWY. 7 E. WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11146) Action — Motion to approve consent agenda 5. PUBLIC HEARING — 6.00 P.M. (a) LETTING NO. 5, PROJECT NO. 99 -08, BLOCK 50 ALLEY IMPROVEMENTS Action — Motion to close hearing — Motion to approve and adopt Resolution No. 11137 & No. 11138 (b) LETTING NO. 10, PROJECT NOS. 99- 22/99 - 23/99- 24/99 - 25/99- 26/99 -27 —1999 STREET IMPROVEMENTS Action — Motion to close hearing — Motion to approve and adopt Resolution No. 11139 & No.11140 7. (a) UPDATE REPORT ON CONSOLIDATED DISPATCH SERVICES BY SHERIFF WAYNE VINKEMEIER (DEFERRED JANUARY 12, 1999) Action - UNFINISHED BUSINESS (a) DISCUSSION OF SEVERANCE ISSUES FOR COMMUNICATIONS (DEFERRED JANUARY 12, 1999) Action - a (a) CONSIDERATION OF APPOINTING NEW FIRE DEPARTMENT OFFICERS Action — Motion to reject — Motion to approve appointments CITY COUNCIL AGENDA — JANUARY 26, 1999 (b) CONSIDERATION TO AWARD AIRPORT IMPROVEMENT PROJECTS AND ENTER INTO STATE AID AGREEMENTS (DEFERRED DECEMBER 22, 1998) 1. ARRIVAL/DEPARTURE BUILDING & FBO FACILITY 2. PHASE II DEVELOPMENT Action — Motion to reject — Motion to approve TKDA's Supplemental Agreement No. 1 and adopt Resolutions No. 11147 & No. 11148 (c) CONSIDERATION OF AWARDING BID FOR TRUCK Action — Motion to reject — Motion to approve (d) CONSIDERATION OF RECOMMENDATION FROM BONESTROO, ROSENE, ANDERLIK & ASSOCIATES REGARDING CIVIC ARENA BLEACHERS Action — Motion to reject — Motion to approve (e) CONSIDERATION OF OUTDOOR RECREATION GRANT PROGRAM APPLICATION TO DEPARTMENT OF NATURAL RESOURCES Action — Motion to reject — Motion to approve application and adopt Resolution No. 11141 (f) CONSIDERATION OF REQUEST FROM DURWOOD LAMPRECHT TO USE CITY PARKING LOT FOR OKTOBERFEST ON SEPTEMBER 11-12,1999 Action — Motion to reject — Motion to approve (g) DISCUSSION OF COMMUNICATION FROM THE TRUSTEES OF THE DIOCESE OF MINNESOTA REGARDING AVAILABILITY OF LOT LOCATED AT 105 SECOND AVENUE SE Action - ' u : ►I 1 (a) COMMUNICATIONS • 3 CITY COUNCIL AGENDA — JANUARY 26, 1999 (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 12,1999 Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present: Director of Engineering John Rodeherg, City Administrator Gary D. Plotz and City Attorney Marc A. Sebora. Pastor Todd Ertsgaard gave the invocation. The minutes of the Truth In Taxation Hearing of December 7, 1998 and minutes of the regular meetings of December 8, 1998 and December 22, 1998 were approved as presented. (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS BUILDING OFFICIAL'S REPORT OF DECEMBER 1998 2. HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES OF DECEMBER 14, 1998 3. POLICE CIVIL SERVICE COMMISSION MINUTES OF DECEMBER 17, 1998 AND JANUARY 4, 1999 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 98 -245 — AN ORDINANCE AMENDING ZONING ORDINANCE NO. 464, CHAPTER 11, SECTION 3 DEFINITIONS AND SECTION 10.14 SPECIAL PROVISIONS (SECOND READING AND ADOPT) 2. RESOLUTION NO. 11120 — ORGANIZATION OF THE HUTCHINSON COMMUNITY NEEDS TASK FORCE (DEFERRED DECEMBER 22, 1998) 3. RESOLUTION NO. 11121 — RESOLUTION ADOPTING POSITION CLASSIFICATION PAY SCHEDULE FOR 1999 4. RESOLUTION NO. 11122 - DESIGNATING OFFICIAL NEWSPAPER RESOLUTION NO. 11123 — APPOINTING CITY ADMINISTRATOR FOR 1999 6. RESOLUTION NO. 11124 — DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS 7. RESOLUTION NO. 11125 — DESIGNATION OF DEPOSITORY OF CITY FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS 8. RESOLUTION NO. 11126 — RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF CITY COUNCIL MINUTES — JANUARY 12, 1999 • HUTCHINSON, MINNESOTA 9. RESOLUTION NO. 11127 — RESOLUTION APPROVING SECURITIES FOR COLLATERL FROM MARQUETTE BANK OF HUTCHINSON, MINNESOTA 10. RESOLUTION NO. 11128 — RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST FEDERAL FSB OF HUTCHINSON, MINNESOTA 11. RESOLUTION NO. 11129 — RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM BREMER BANK OF HUTCHINSON, MINNESOTA 12. RESOLUTION NO. 11135 — RESOLUTION ADOPTING 1999 LIQUOR FUND, WATER/WASTEWATER/REFUSE FUND AND CENTRAL GARAGE FUND BUDGETS 13. RESOLUTION NO. 11136 — RESOLUTION SETTING WATER/SEWER AND GARBAGE RATES FOR 1999 (c) 1999 LICENSE RENEWAL ➢ COMMERCIAL/RECYCLING HAULER: AW DISPOSAL, INC. • ➢ TOBACCO: HUTCHINSON OUTPOST INC. GILBY'S G -O SPORTS K -MART CORPORATION MAIN STREET SPORTS BAR TOTAL MART (d) APPOINTMENTS TO HEALTH BOARD: ➢ DR. JAMES ALLEN ➢ DR. DAVID BYRON ➢ DR. DENNIS MURPHY (e) SELECTION OF COUNCIL'S VICE - PRESIDENT — JOHN MLINAR (f) DESIGNATION OF COUNCIL REPRESENTATIVES: 1. AIRPORT COMMISSION — Marlin Torgerson 2. HUTCHINSON AREA HEALTH CARE BOARD — Don Erickson 3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA)- Jeff Haag 4. HUTCHINSON HOUSING, INC. (HRA) — Don Erickson 5. LIBRARY BOARD — Kay Peterson 6. MID- MINNESOTA COMMISSION — John Mlinar • 0 CITY COUNCIL MINUTES — JANUARY 12, 1999 7. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — John Mlinar 8. PLANNING COMMISSION — Jeff Haag 9. HUTCHINSON SAFETY COUNCIL — Kay Peterson 10. LIGHT TRAFFIC ADVISORY BOARD — Kay Peterson 11. TELECOMMUNICATIONS COMMISSION — Marlin Torgerson Motion was made by Mlinar, seconded by Erickson, to approve consent agenda. Motion unanimously carried. 1.00 3 01 Lai 4 0 6. COMMUNICATIONS, REQUESTS AND PETITIONS PRESENTATION OF PROCLAMATION The Mayor read a Proclamation in which the Hutchinson Middle School was recognized for receiving an award as a national `Blue Ribbon School of Excellence." It was also noted that the Hutchinson Middle School was one of six Minnesota schools to receive this honor and the only non - metropolitan school to be recognized. (a) DISCUSSION OF EMERGENCY SERVICES TRAINING CENTER BY RANDY REDMAN, FIRE DEPARTMENT ASSISTANT SAFETY OFFICER Randy Redman gave a presentation regarding construction of a training tower for the Fire Department. He su $.gested that the land behind the HATS facility and tree dump be considered as a possible location. Redman stated the project cost had not been determined. Rodeberg stated that the City would need the proposed land for future development, but he suggested the police target range area as a potential site. No action was taken. (b) UPDATE REPORT ON CONSOLIDATED DISPATCH SERVICES BY SHERIFF WAYNE VINKEMEIER This item was pulled from the agenda. (a) DISCUSSION OF SEVERANCE ISSUES FOR COMMUNICATIONS (DEFERRED DECEMBER 22, 1998) This item was pulled from the agenda. • CITY COUNCIL MINUTES — JANUARY 12, 1999 0 • 1►I (a) CONSIDERATION OF APPROVING NEW CONSTITUTION AND BYLAWS OF THE HUTCHINSON FIRE DEPARTMENT Fire Chief Brad Emans reported that the Fire Department Constitution and Bylaws had been revised by former City Attorney G. Barry Anderson. The new outline of operation and job descriptions had been approved by the Fire Department members. The final document was being presented to the City Council for its approval. Motion was made by Mlinar, seconded by Peterson, to approve the Fire Department Constitution and Bylaws. Motion unanimously carried. (b) CONSIDERATION OF REJECTING IMPROVEMENT FOR LETTING NO. 5, PROJECT NO. 98-14 Following discussion, the motion was made by Peterson, seconded by Mlinar, to approve rejecting the bid for the improvement and to adopt Resolution No. 11130. Motion unanimously carried. (c) CONSIDERATION OF ORDERING PREPARATION OF REPORT AND CALLING FOR HEARING ON IMPROVEMENT PROJECT NO. 99 -08, LETTING NO. 5 Motion was made by Mlinar, seconded by Haag, to approve the report, hold a public hearing on January 26, 1998 at 6:00 p.m., and to adopt Resolutions No. 11131 & No. 11132. Motion unanimously carried. (d) CONSIDERTION OF LETTING NO. 10; PROJECT NO. 99 -22 - 99 -27; 1999 STREET IMPROVEMENTS Motion was made by Erickson, seconded by Peterson, to approve the six projects, to approve the report, hold a public hearing on January 26, 1998 at 6:00 p.m., and to adopt Resolutions No. 11133 & No. 11134. Motion unanimously carried. (e) CONSIDERATION OF WASTEWATER TREATMENT CAPACITY STUDY AND 1999 BIOSOLIDS DRYING FACILITY Rodeberg stated this project was mandated by the State. Motion was made by Mlinar, seconded by Haag, to approve the study and facility. Motion unanimously carried. • (f) CONSIDERATION OF ANNUAL CONTRACT WITH CITY OF LITCHFIELD 0 CITY COUNCIL MINUTES — JANUARY 12, 1999 FOR SANITARY SEWER CLEANING AND FLUSHING Following discussion, Motion was made by Erickson, seconded by Haag, to approve the contract with the City of Litchfield. Motion unanimously carried. u. :\ (a) COMMUNICATIONS FROM FIRE CHIEF The Fire Chief requested a workshop with the City Council prior to the town board meeting scheduled for February 18. He listed several items to be discussed. Motion was made by Mlinar, seconded by Peterson, to hold a City Council workshop with the Fire Department on February 9, 1999 at 4:30 p.m. Motion unanimously carried. (b) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz discussed the following three issues with the City Council. 1. He stated that the Finance Director had requested a workshop on the Capital Projects Fund prior to the January 26 City Council meeting. Motion was made by Mlinar, seconded by Haag, to set a workshop for January 26, 1999 at 4:30 p.m. Motion unanimously carried. 2. Plotz gave an update regarding the Civic Arena and the accident that occurred on January 3, 1999. He reviewed the steps that have been taken and reported that the State Building Official's office had been contacted for recommendations on how to proceed. Plotz read the two press releases issued by the City of Hutchinson. He stated that the Building Official had determined the total allowable maximum occupant load for the Civic Arena to be 200 persons. It was reported that Plotz and the City Attorney had discussed holding a closed meeting, but it was decided to schedule one for next week. Sebora recommended that the City Council schedule a closed special meeting to discuss issues of existing and anticipated claims. Motion was made by Haag, seconded by Peterson, to hold a closed special meeting on January 19, 1999 at 4:30 p.m. Motion unanimously carried. CITY COUNCIL MINUTES — JANUARY 12, 1999 0 3. Plotz commented on the Leadership Team meetings and suggested that the Council Members might want to attend them. He stated that since informational items are discussed at the meeting, they would benefit from the discussions and reports. Motion was made by Peterson, seconded by Mlinar, to set the Leadership Team meetings at 7:00 a.m. on the same day as the City Council meeting and to list it on the weekly calendar. Motion unanimously carried. (c) COMMUNICATIONS FROM STEVE COOK Steve Cook thanked the City Council for expanding the area the Task Force would research to include community needs. He stated that the Task Force would be meeting on the second and fourth Thursday of each month from 7:00 — 9:00 p.m., and the meetings are open to the public. Various groups have been asked to attend the meetings to inform the Task Force of their purpose /goals/objectives. Cook also reported that two new people had volunteered to serve on the committee, namely, Ed Shukle and Norman Hoefer. 1 �l 0 Wil as) : ► ► 1 1 co Y:. Iul ►Y (a) VERIFIED CLAIMS Motion was made by Mlinar, seconded by Peterson, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. � ��I TiTf j;7Clu' 1 �1►`Y � There being no further business, the meeting adjourned at 6:20 p.m. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 15, 1998 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Joe Drahos, Bill Arndt, Jim Haugen, Jeff Jones, Dave Westund, and Chairman Wood. Absent: Jeff Haag. Also present: Bonnie Baumetz, Planning and Zoning, and Richard Schieffer, City Legal Counsel. 2. a) Consideration of minutes of regular meeting dated November 17, 1998. Mr. Arndt made a motion to approve the minutes dated November 17, 1998. Seconded by Mr. Haugen the motion carried unanimously 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY FIRST CHOICE LUMBER TO PERMIT OUTDOOR STORAGE LOCATED AT 735 HWY 7. Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #5248 as published in The Hutchinson Leader on Thursday, December 3, 1998. The request is for the purpose of consideration of a conditional use pert by First Choice Lumber located on Hwy 7 to permit outdoor storage. Ms. Baumetz said Planning Staff recommended approval. There is enough room for storage. Storage would be for building supplies ordered for their building projects. Supplies would be stored here until they are transferred to the job site. Staff is asking for fencing on north side in the event of future residential development. Mr. Arndt moved to close the hearing, seconded by Mr. Jones the hearing dosed at 5:35 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Westund the motion carried unanimously. b) CONTINUATION CONSIDERATION OF RIGHT OF WAY PLAT NO. 5 (GOLF COURSE RD. N) SUBMITTED BY CITY STAFF. Chairman Wood opened the hearing at 5:37 p.m. with the reading of publication #5242 as published in The Hutchinson Leader on Thursday, November 5, 1998. The request is for the the consideration of Right of Way Plat No. 5 Goff Course Rd. N.W. Ms. Baumetz said staff is asking the consideration be continued unfit February. Mr. Arndt moved to continue the hearing, seconded by Mr. Haugen the hearing closed at 5:40 p.m. The motion passed unanimously. c) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE REGARDING BILLBOARD /OFF PREMISE SIGNS SUBMITTED BY CITY STAFF. Chairman Wood opened the hearing at 5:40 p.m. with the reading of publication #5247 as published in The Hutchinson Leader on Thursday, December 3, 1998 for the consideration of amendment to zoning ordinance regarding billboardloff premise signs submitted by City Staff. Ms. Baumetz said ordinance is being amended to clarify the wording. The ordinance will read as follows: SECTION 3 - DEFINITIONS SIGN, BILLBOARD: A sign whose message includes goods or services which are not available on the premises where the sign is located. Section 10.14 - Signs (j) Billboards: Billboards are not permitted. See Section 3, Definitions (sign, Billboards) 44 " (k) Off- Premise Signs: Off- premise signs are not permitted. Mr. Westlund moved to dose the hearing, seconded by Mr. Drahos the hearing closed at 5:45 p.m. Mr. Westlund made a motion to recommend approval of the request with staff recommendations, seconded by Mr. Drahos the motion passed unanimously. d) CONSIDERATION OF PETITION TO ANNEX APPROXIMATELY 8 ACRES IN LYNN TWP. SUBMITTED BY BERNARD MCRAITH. Chairman Wood opened the hearing at 5:46 p.m. with the reading of publication #524 as published In The Hutchinson Leader on Thursday, December 3 and Tuesday, December 7, 19� The request is for the purpose of consideration of petition to annex approximately eight acrd, in Lynn Twp. submitted by Bernard McRaith.. Ms. Baumetz said this is a small strip of property located south of Ryan Company property in Lynn Twp. This property can be annexed by resolution. Mr. McRalth would like to develop this property as commercial property. In additlon to the property owned by Mr. McRaith, the property next to Hwy 15 with ponding owned by the State will also be annexed. - Mr. Arndt moved to close the hearing, seconded by Mr. Jones the hearing dosed at 5:50 p.m. Mr. Arndt made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen the motion carried unanimously. 4. NEW BUSINESS a) CONSIDERATION OF SIX -MONTH EXTENSION OF PRELIMINARY PLAT TO BE KNOWN AS RAVENWOOD SUBMITTED BY ROGER DERRICK. Ms. Baumetz explained the plat is located south of South Grade Rd., and west of the Fair Grounds. Mr. Derrick is asking for an extension until spring. His preliminary plat will be changing. is Before platting Mr. Derrick is asking to split nine acres off the 50 acres to be platted. This split has already been recorded at the county. Mr. Westlund made a motion to recommend approval of the request for the sic -month extension of preliminary plat with staff recommendations. Seconded by Mr. Haugen the motion carried unanimously. The consensus of the Planning Commission was to recommend the lot split contingent upon receipt of request for lot split of 50 acres from the original Rickerman 80 acres. 5. OLD BUSINESS None 6. COMMUNICATION FROM STAFF ADJOURNMENT There being no further business the meeting adjourned at 6:10 p.m. Senior Advisory Board Meeting Monday, November 16, 1998 Members Present: John Aul, Norm Hoefer, Lorin Pollman, Les Smith, Harriet Wixcey Members Absent: Ruth Higginbotham, Bob Meyer Staff Present: Barb Haugen The meeting was called to order at 9:30am by Chair, Les Smith. The minutes of the September 21 st meeting were read and approved. Pollman/Hoefer The Treasurer's report as given by John Aul was approved. Hoefer/Pollrnan The Board decided to reinvest the CD's purchased when they come due. Polhnan/Wixcey • Old Business: The Board decided to tour t or 2 community /senior centers after the holidays. The Building Fund Account with the City is at $48,444 with an approximate $1200 to $1600 in interest yet to add to the total. The Board received a thank you from Hometown Realty for the article placed in the Hutchinson Leader. New Business: A new task force will be formed to study Hutchinson needs. L. Pollman volunteered to be the spokesperson for this committee. Meeting was adjourned at 11:OOam Aul/Wixcey The next Senior Advisory Board will be held on Monday, January 25th at 9:30am. Respectfully Submitted, Harriet Wixcey, Secretary 0 44d�)—� Senior Advisory Board Meeting Wednesday, December 16, 1998 Members Present: John Aul, Bob Meyer, Lorin Pollman, Les Smith, Harriet Wixcey, ✓ar.. #ocCe�v Members Absent: Ruth Higginbotham Staff Present: Barb Haugen A special informal meeting of the Senior Advisory Board was held by request of Hometown Realty. A photo was taken of the Board and employees of Hometown Realty to celebrate the end of the community project where Hometown donated $50.00 for every house sold to the Senior Building Fund. The photo will be used to assist with advertising for an open house that Hometown has scheduled for January 5th. The Board took the opportunity to thank the staff from Hometown for selecting the Senior Building Fund as their first community project. A final financial report will be available at the January meeting summarizing this project. The Board discussed how to use an anonymous donation recently received by the Senior Center office. The donor wished to remain anonymous, however, had hopes that we could spend it in a way to make the Holiday Season "brighter" for as many senior citizens as we could. The Board recommended that staff purchase items that may be appreciated by senior citizens that may be alone over the holidays or who simply would appreciate being thought of Some of the money would go towards the Christmas Dinner also. The Senior Advisory Board has sponsored this dinner for over 10 years and as many as 40 senior citizens sign up for the dinner annually. The meeting was adjourned by 10:15 am. • HUTCHINSON AREA HEALTH CARE REGULAR BOARD OF DIRECTORS MEETING — December 15, 1998 Victorian Inn — Coach Room — 5:00 p.m. Present Tom Daggett, Chairperson; Paulette Slanga, Vice Chairperson; Don Erickson, Secretary; Rich Myers, Trustee; Elaine Black, Trustee; Bob Peterson, Trustee; Dr. Mark Matthias, Chief of StafflTrustee; Pastor Randy Chrissis, Trustee; Steven Snapp, Trustee. Others Present Phil Graves, President; Robyn Erickson, Care and Program Support Division Director, Jane Lien, Acute Care Division Director, Ed Tusa, FIQ /Senior Care Division Director, Tom O'Connor, Vice President, Allina Regional Health Services, Jim Lyons, Hutchinson Medical Center, Administrator, and Corrinne Schlueter, Recorder Chairperson Daggett called the meeting to order at 5:30 PM. Daggett expressed his personal thanks, and those of the board to Rich Myers, who was retiring after 11 plus years on both the hospital and Hutchinson Area Health Care Boards and then presented him with a clock. Daggett again expressed his personal thanks and those of the board to Elaine Black, who was retiring after 9 plus years on both the nursing home and Hutchinson Area Health Care Boards, and then presented her with a clock. Minutes of Past Meetings. The minutes of the November 17, 1998, were presented and discussed. • • Following discussion, motion was made by Peterson, seconded by Myers, to approve the minutes of the November 17, 1998, meeting. All were in favor. Motion carried. Medical Staff Meeting Minutes and Credentialing Matthias presented and discussed minutes of the executive committee meeting in December. Recommendations for credentialing appointments were discussed. • Following discussion, motion was made by Slanga, seconded by Peterson, to approve the minutes of the December Medical Staff Executive Committee Meeting as presented, and grant privileges, as requested to the following practitioners. All were in favor. Motion carried Provisional Initial Appointment: Dr. Desiree Kempcke Orthopedics Active Dr. Young Ho Kang Psychiatrist Active Roger Carlson, CRNA Allied Health Dependent Provisional to Allied Health Dependept: Bruce Craig, CRNA Provisional to Active: Dr. Gene Winkelman Anesthesiologist Reappointments: Greg Kjos, CRNA Allied Health Dependent Dr. Michael Wipf Urology Active 1 0-7 Regular Board of Directors' Meeting — December 15, 1998 . Page 2 Dr. Mark Montgomery Otolaryngology Active Dr. Joseph Soderlund Anesthesiologist Active Dr. Charles Rich Anesthesiologist Active Long Term Care Privileges: Dr. John Coppes OB /GYN Active Dr. Leah Willson Pediatrics Active Dr. Glenn Lewis Psychiatrist Active Dr. Young Kang Psychiatrist Active Extended Privileges: Dr. Paul Gannon Cardiologist Courtesy Dr. Robert Nordland OB /GYN Courtesy Bruce Rannow, DC Allied Health Independent Review of Classification: Dr. Darel Hulsing Psychiatrist New Business. A. Hutchinson Medical Center Expansion. Pat Barnett, from M. A. Mortenson, attended the meeting and presented results of the rebid process for Bid Category #20 (Flooring) and #21 (Wall Finishes). Barnett explained that the low bidder in Category 21, (Maki . Painting & Decorating), had a significant omission and that he requested to withdraw his bid. Additionally, Mr. Maki, the owner, has requested that his bid bond be returned. Barnett also presented a report detailing the change orders that have been executed to date. Concealed conditions were encountered at the start of the project with sewer and drain line connections. The second low bidder for Category 421 (Wall Finishes), was Swanson & Youngdale at a cost of $113,880. The low (and only) bid for Category #20 (Flooring) was M. C. I. at a cost of $151,453. • Following discussion, a motion was made by Myers, seconded by Matthias to recommend to the City Council that the bid from Maki Painting & Decorating for Category 21(Wall Finishes) be rejected and that his Bid Bond be returned; and that the bid from Swanson & Youngdale for Category #21 (Wall Finishes) and the bid from MCI for Category #20 (Flooring) be accepted. All were in favor. Motion passed. B. Physician Recruitment Request Graves presented a request from the Hutchinson Medical Center asking HAHC to assist with recruitment fees for two practitioners in 1999. In 1997 HAHC and HMC established a joint recruitment/retention program whereby both organizations would participate financially in Physician recruitment. The Medical Center has identified an Intemist/Cardiologist and one Family Practice Physician as Specialists that will be added to the Medical Center Staff in 1999. Myers requested to see the timing and cost schedule before the board act on the request. • The item was tabled until the January board meeting for further consideration of the • cost and recruitment schedule. • Regular Board of Directors' Meeting — December 15, 1998 Page 3 C. Third Ouarter Safety Plan. Graves presented the Third Quarter Safety Report. He reported we have a new Safety Chairperson, Judy Mahnberg. The report showed data that "frequency of injury rate" has decreased when compared to the same time period last year. The hospital participated in a mass casualty tornado simulation with involvement of other area ambulance services and first responder services in August. The response from area emergency service providers was appropriate resulting in the ability to triage, treat and transport victims in a timely manner. An emergency preparedness working subgroup has been established to review the existing plan and identify opportunities for improvement. D. Strategic Plan Graves presented a draft of the proposed 1999 Strategic Plan. Most of the emphasis in 1999 will be based on improvement in operations, increasing oncology services, acquiring additional property adjacent to the hospital, solving parking problems, and to be Y2K compliant. This item will be placed on the January agenda for adoption. E. Budget. Tusa presented the following highlights of the 1999 operating budget: • Admissions to grow by 4.9% over 1998 projected. • Average length of stay to increase from 3.4 to 3.6 days. • • Patient days to grow by 8.7% over 1998 projected. • Outpatient volumes to grow by 6.2% over 1998 projected. • Case Mix adjusted standardized resident days to grow by .6% over 1998 projected. • Gross price increase of 5% to net approximately 1.5 %. • Budgeted operating margin = 5.5 %. • Budgeted net income = 7.0 %. • Days in accounts receivable to decrease to at least 55 by December 31, 1999. • Capital budget = to be determined. F. Evaluation of the Board. Tom O'Connor announced Allina would circulate a form for you to complete and return to them. All data will be aggregated and findings will be presented at the January meeting. G. Surgery Room Expansion. Graves reported there is a need to expand our surgery treatment room and endoscopic procedure room to accommodate a surgery- scheduling problem and associated patient care issues with endoscopy. $50,000 is planned in the 1999 budget to finance these changes. This item will be introduced at an upcoming meeting when drawings and costs are determined. H. Organizational Retorts. A. President Graves reported there will be the "7" Annual Conference for Trustees and Board Chairs, on January 22 — 24, 1999, to be held at the Radisson Hotel South & Plaza Tower in Minneapolis. B. Acute Care Programs and Services No additional information was reported. C. Care and Program Support Services No additional information was reported. Regular Board of Directors' Meeting — December 15, 1998 • Page 4 D. Community Care Programs and Services No additional information was reported. E. Firtance Information and Ouality /Senior Care Prop=s and Services No additional information was reported. H. Ouality Committee Report. Lien presented data for Emergency Services and Ambulatory Surgery. HAHC is considered the benchmark for Allina System in all dimensions except Continuity and Transition for Emergency Services. Our comparison with data at the national level for Picker is unknown at this time because Allina data is not yet included with their national data. Problem scores were high on questions relating to two dimensions of care in the Ambulatory Surgery Service results. The question, "Not told completely accurately how I would feel after surgery had high problem scores." Areas of improvement identified for Ambulatory Surgery are Information and Education and Surgery Specific dimensions. Allina Management Report Nothing to report. Accounts Payable. The accounts payable and cash disbursements listing was presented. Following discussion: • Motion was made by Myers, seconded by Peterson, to approve the accounts payable and cash • disbursements as listed in the amount of $1,523,698.41. All were in favor. Motion carried. Statistical Report The November statistics for admissions, newborns, emergency services, ambulance runs, radiology /mammograms, SDS visits, inpatient surgical, average length of stay and case mix were presented and discussed. Financial Reports. Tusa presented financial reports for November. Net income for the month of November was $263,667 compared to a budget of $286,295. Auxiliary Meeting Minutes. The hospital auxiliary minutes were presented. No unusual comments were made. Adjournment There being no further business, motion was made by Myers, seconded by Black to adjourn. All were in favor. Motion carried. The meeting was adjourned at 7:45 PM. Respectfully submitted, Corrinne Schlueter Don Erickson Recorder Secretary CITY OF HUTCHINSON 0 RESOLUTION Na 11142 ADOPTING 1999 HUTCHINSON AREA TRANSPORTATION SERVICES FUND, TAX INCREMENT FUND, HCDC (EDA) FUND, ECONOMIC LOAN FUND, ENERGY LOAN AND HOUSING LOAN FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Hutchinson Area Transportation Services Fund, Economic Loan Fund, HCDC (EDA), Energy Loan fund, Housing Loan fund, and Tax Increment Fund all Special Revenue Fund budgets for the City of Hutchinson For the fiscal year 1999 submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budgets and major division thereof begin as follows: HUTCHINSON AREA TRANSPORTATION SERVICES FUND REVENUES AVAILABLE CURRENT REVENUE State Transportation Transfer 30,000 McLeod Transportation Transfer 30,000 Hutchinson Transportation Transfer 60,000 Fuel Sales 50,000 TOTAL AVAILABLE $170,000 REQUIREMENT EXPENDITURES Personal Services 12,400 Supplies 68,500 Total Consulting 1,000 Other Services & charges 78,750 Miscellaneous 200 Capital Outlay 9,150 TOTAL EXPENDITURES $170,000 1 `f-W_1 HUTCHINSON COMMUNITY DEVELOPMENT COMMISSION (EDA) FUND REVENUES AVAILABLE CURRENT REVENUE General Fund Transfer In 70,500 Economic Loan Fund Tranfser In 5,000 Energy Loan Fund Tranfser In 5,000 Developer Fees 5,000 TIF Fund Transfer In 14,000 TOTAL AVAILABLE $99,500 REQUIREMENT EXPENDITURES Personal Services 40,264 Supplies 1,900 Consulting Services 31,950 Other Services & charges 22,050 Miscellaneous 1,100 Capital Outlay 2,200 TOTAL EXPENDITURES $99,464 TAX INCREMENT "PAY AS YOU GO" FUND REVENUES AVAILABLE CURRENT REVENUE State Transportation Transfer 82,000 TOTAL AVAILABLE $82,000 REQUIREMENT EXPENDITURES Reimbursement 73,800 • TOTAL EXPENDITURES $73,800 2 Resolution number 11142 ECONOMIC LOAN FUND REVENUES AVAILABLE CURRENT REVENUE Loan Repayments 52,000 Interest Earnings 15,000 TOTAL AVAILABLE $67,000 REQUIREMENT EXPENDITURES Other Services & charges 50,000 TOTAL EXPENDITURES $50,000 0 ENERGY LOAN FUND REVENUES AVAILABLE CURRENT REVENUE Loan Repayments Interest Earnings TOTAL AVAILABLE REQUIREMENT EXPENDITURES Fund Transfers Loans TOTAL EXPENDITURES 0 120,000 7,000 $127,000 5,000 100,000 $105,000 3 Resolutlon number 11142 HOUSING REDEVELOPMENT LOAN FUND REVENUES AVAILABLE CURRENT REVENUE Loan Repayments Interest Earnings TOTAL AVAILABLE REQUIREMENT EXPENDITURES Loans Transfers TOTAL EXPENDITURES Adopted by the City Council this 26th day of January 1999 3,400 200 $3,600 5,000 0 $5,000 Marlin Torgerson Mayor ATTESTED: Gary D. Plotz City Administrator 2 CITY OF HUTCHINSON RESOLUTION NO. 11143 • RESOLUTION ADOPTING THE CAPITAL PROJECTS FUND BUDGET FOR FISCAL YEAR 1999 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual Capital Projects fund budget of the City of Hutchinson for the fiscal year 1999 which has been submitted by the City Administrator and approved by the City Council is hereby Adopted: the total of said budgets and major division thereof being as follows: REVENUES AVAILABLE CURRENT REVENUE Utility Transfer In $275,000 Interest 5,000 TOTAL AVAILABLE $280,000 REQUIREMENTS APPROPRIATIONS Capital Outlays $392,157 Total Appropriations $392,157 W dopted by the City Council this 26th day of January 1999 Marlin Torgerson Mayor ATTESTED: Gary D. Plotz City Administrator • CITY OF HUTCHINSON RESOLUTION NO. 11144 TRANSFERRING FUNDS FROM THE GENERAL FUND, ECONOMIC LOAN, ENERGY LOAN,1980, 1990 and 1992 TAX INCREMENT DEBT SERVICE FOR 1998, TO HUTCHINSON COMMUNITY DEVELOPMENT (EDA) FUNDS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $73,000 is hereby transferred to Hutchinson Community Development fund (EDA) from the following: General Fund $40,000 Economic Loan Fund $5,000 Energy Loan Fund $5,000 1980 Tax Increment Debt Service Fund $18,000: 1990 Tax Increment Debt Service Fund $3,000. • 1992 Tax Increment Debt Service Fund $2,000. THAT this fund transfer is authorized for the fiscal year 1998. Adopted by the City Council this 26th day of January 1999. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator i #- 0-) --�. • CITY OF HUTCHINSON RESOLUTION NO. 11145 TRANSFERRING $15,000 FROM SELF INSURANCE FUND TO GENERAL FUND FOR 1998 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $15,000 is hereby transferred from the Self Insurance Fund to the General Fund. THAT this is approved for the 1998 financial year. Adopted by the City Council this 12th day of January 1999 • Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • ,41 -(�- ) - CITY OF HUTCHINSON MEMO Finance Department January 22, 1999 * To avoid some pledge securities issues and for short -term investment at a good rate I would ask approval of the following: $1,199,728.13 @ 5.346(yield) Lyon Short Term Funding (commercial paper) (this is all Al /P1 paper with Salomon Smith Barney) *Approval is also requested to invest long term the following: $750,000 @ 6.50% 10 year FHLMC Bond (This has a 6 -month call - first call July 7, 1999) To make this purchase the request would be to purchase short term paper: $749,212.50 @6.394% Nellie Mae Commercial Paper (A1 /Pl) which would mature at the settle date of the FHLMC Bond E 0 0 E C Hutchinson City Center 111 Racsau Sbw SE Hutchinson, DW 55350.2522 320. 557.5151 /Fax 320-2344240 MEMORANDUM DATE: January 19, 1999 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A LOT SPLIT REQUESTED BY CLINT KALENBERG LOCATED ON MAPLE STREET, NYBERGS FOURTH ADDITION. Planning Commission recommends approval of the lot split, noting there are existing separate utility hookups. cc: Clint Kalenberg � /0', j Prinwd w rw pq=- CERTIFICATE OF SURVEY FOR CLINT KAL NBERG I io I1.7yMY MM .Donor swoons ..o 1«.bd w r..a DESCRIPTION Or tIMRRY p /aLL w e W p = mm /OOIIIOIL sRd" o W lewdtd ON 111..1 %" a" «e t0tl tldwi Deptmy « e pttr r tee W M Of NU w 10 • rlrr M Sash oM romb « SM ratheer r of and to Im teoede eertttb M a Pow M er two r« W w 10 e We it M1111 V rmob of me mewim o oml or W LM 16 OpHIrO OF 90WOMMY FNKa Dr D1r «w wofN 14 dr f�bwt ItttIOM'y FOUI M ADIfN% omwdkke Is r war e red Plot am b MAP, «• DeyheYp a • petit as the was r to ro w so • we or "" teed eomob or t names, of end Los .0 dMtrd « 9670 low eoror so the r ~� « W w M Du « der w 10 • 0 19 30 NORTHWOODS AVENUE ly YI / II NORTHERLY PARCEL Oi4I 00. Ft. �Q 10 70A - SOUTHERLY PARCEL DDDO K FL I r «d *solo In - dot *0.9 31A 1 IWAS QMMJ I � i I�I 3 lil ' I I tl t Itl ; I ; I I • Dow"s Hn moramme I toad 0 Oman won tow"Nor set � F- W W ix I— tA W J 1 hereby certify that this Survey, Plat or Report was prepared by ms or under ttq direct supervision ead that 1 doe day licensed land Surveyor under the lore of The Slate of Mlunosole. g QQ j iexa.....6 L10. Ra.JVJ" , Oa tai tea" P —M I re • Hutchinson City Center 111 Hadmo Stmt SE Hutchingm MN 55350-2322 320-587- 5151/Fm 320-2344240 MEMORANDUM DATE: January 20, 1999 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A LOT SPLIT OF 50.09 ACRES OFF OF 80 ACRES FOR THE ROGER DERRICK DEVELOPMENT REQUESTED BY RUSSELL RICKEMAN LOCATED IN THE SOUTH HALF OF THE NORTHWEST QUARTER OF SECTION 12, LYNN TOWNSHIP Planning Commission recommends approval of the lot split. cc: Russell Rickeman Roger Derrick 0 -vv z primed w r=Kkd papv - �. PROPERTY SPLIT AND DESCRIPTIONS FOR RUSSELL RICKEMAN 1R rtrr of s ,✓ aN m 1.4 w 10N ' I TOT& DESCO 1[ rrrr w SOME 12 .J The 119141 mw of 11r IWtM11 Q s of twlNn IL T• mill0 I Is Nrft Im M' li41 w JIM" 30 WOO. Wlwd co". Wma" \ $Won 12 i \ ' M.M.M E.r r ' ' r IH wl f Imalmo 148 1 1.10" \ - 631AMr I bI �r41 r e•Y 14 p111 IL a31• � \ llY p� NK'30'36'E 1325.86 1 — , N89'S0'3s'E 1310.99 u N'TUNY AVE. r t // KSf�60N eMOS18 W w 11100 M2•3y'N' i •"� t \\ / •_ _ ' 111romm OMrw w so~ It R•E61L20 � , W116 p da 30 tap WEr6 COW", \ DESCRIPTION dd pon of * II" a 8 w W116 sees fW w NrIiWMI *Arw tw" thrC►eN W Illowall W6ed r hasp L• 11929 , \ 9rW ]D Wool. IIL11d 1 *6 W"W lrltr of NM soda Ndf of MN / /: \ r'�"Y• YYr11N, iSwlM r 1191aa *am IMO so" O 1 ea1 03 mlow" 52 / / \ 8ry1MN w to 8lrlaldw arr of mow Swd1 N•N of M A 9 1/4 I/1 mer of 9ocME 12 Joe 191 96319 NIrdIMN amw.. N1rE 9wr O d1I.1• M rhlal 89 ""No loot, rmonow Malty dog t4 ow Y of tW S1M mw w ow NMISMw am W 1327.1E to" N M M Ngr•wWla IS "No" Woof. N•aE IM bola Y of tW IWrMa11 Oarlr 197La6 Inc EY[a Nrdt 8Ea of 1t O AV Pw IW .Colo G fool U� MU16 Eat. ammoll Ior1eF "" dN NO Sr of ICY \ Woh HW of 1r No *AN QWW IW&n low N ft NWW~ 9w ' i \ wv*~ elrrlr of Ida *a~. t)frr h N dWm 34 11Ywe1 If l.e.r1 r111. dwa Of Nadi M M of \ I p MM N1 d I OwrM I97.4& far. them" YOM E6 dlrrS 13 ell 31 Newt Erb 1371.18 Ilw1 ll t \\ •w"o"orl7 dwN a 1an8Ead eves Nrrl N M / \ * I lla1ar11, Was • ro*A w 261LSO IoM ra a "We F, \ wqN w ! 111'eal 36 011110101" 16 ua1Md1. a •11Eee w \ 11L28MINM INM M of NM YW WAN of ow ' �I so \\ �Ear�We" w WO *a 1 JW 4 th IoM PARCEL A AREA • 00.09 Acres MRCEL 0 �\ AM •3471 Awes I If Tolls Is ' 8 1 w'I toll 1Y I Ss9.36' I s 682.51 869 I B'W 1973.48 9• ww IN Mr INN , , , ICE l r o.r rn LINLtW Ie somms K Is n am ttllera116 MWA '. O Dww%s Ma morK ara M f1A m LM YAWYM6 Nfttlb011 IM A 9 1/4 I/1 mer of 9ocME 12 Joe 191 96319 NIrdIMN amw.. N1rE 9wr O d1I.1• M rhlal 89 ""No loot, rmonow Malty dog t4 ow Y of tW S1M mw w ow NMISMw am W 1327.1E to" N M M Ngr•wWla IS "No" Woof. N•aE IM bola Y of tW IWrMa11 Oarlr 197La6 Inc EY[a Nrdt 8Ea of 1t O AV Pw IW .Colo G fool • DATE: January 20, 1999 Legal Description: Lot 4, Block one Swanson's Subdivision, Hutchinson Industrial District and Lot 5, Block one Swanson's Subdivision, Hutchinson Industrial District • Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 7, 1999, and Tuesday, January 12, 1999. UNANIMOUS X CONSENSUS SPLIT C TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VACATION OP EASEMENTS REQUESTED BY RICHARD MCCLURE LOCATED IN SWANSONS SUBDIVISION OF HUTCHINSON INDUSTRIAL DISTRICT.. Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planing Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request. HISTORY On December 15, 1998, Richard McClure submitted a petition for the vacation of easements located in Swanson's Subdivision, Hutchinson Industrial District. The public hearing was held at the regular meeting of the Planning Commission on Tuesday, January 19, 1999, at which time there were no neighboring property owners objecting to the request. FINDINGS OF FACT RECOMMENDATION DENIAL APPROVAL X with staff recommendations and the following terms and conditions. CONDITIONS: CONSIDERATIONS/DIRECTIVES Hutchinson City Center 111 Hama sheet SE Hutdasou, MN 55350.7522 320.587- 5151JFaz 320.2344240 MEMORANDUM The vacation be approved except the easterly 10' abutting lots 2 and 3. tr�-duE cc: Richard McClure Respectfully Submitted, / -If z L Hutchinson Planning Commission Primed on meycled taper - M SVVANSON'S SUB VISION • wrro N M• w � MN• M• �•wl .a....s M �F•,. Y..,... •mow � .� hY. 1 I � lw'ti efE G `L' •\ .••.r.. I 1 f I , 1 \ 1 I 1 Z O i , E �JCG6�7'c � I 1 Z 1 I w6 G am\ _ I `� - - - - - -- --- ��v - - -�� - --� - ------ - - - - -- ta I 11 W 1" IN HUTCHINSON INDUSTRIAL DISTRICT 1 R7E ALL Me IT 716E FESESISI I— vlran J. S..Iww r v E. S � rr.lwil r .N nor ry Fl.n aLTI . La r allnlm, llm . raWM. LMM. ne,.�n w ,,, nTwTu 1. M CwwrT M TICL3e. Sun w 1lwwnu, r olt: .. 1 as L II 1 H Ln c • � C I Q . 1 Z 2 z v1 T T I .1 •• L- _�� I t 1 9 — _ MECOMBS- KNUTSON ASSOCIATES WC. COMSKTwa EMtwp.a MO L...1 IY.VLTYO '• � / I — I NVTCNINSOn. 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La r allnlm, llm . raWM. LMM. ne,.�n w ,,, nTwTu 1. M CwwrT M TICL3e. Sun w 1lwwnu, r olt: .. 1 as L II 1 H Ln c • � C I Q . 1 Z 2 z v1 T T I .1 •• L- _�� I t 1 9 — _ MECOMBS- KNUTSON ASSOCIATES WC. COMSKTwa EMtwp.a MO L...1 IY.VLTYO '• � / I — I NVTCNINSOn. YMIIESOi Lot S. kw. 1. R7dISSIw IEL!MAL OISRICI, umwlr w N, amamS N..T Tlww •.n Tar rls rl.pw J. f,.wlr W LL. E. Sam, scan .r no•nwws w Tu nllw S"SSM I. TV EW w Pdm. Sr.n w wlwwlma, la ylr: Ir Sew. 17.111 MT w Lm 7 ll, a 1. LrCII•JM IIl16ISISL •ISTSICI, .[teem N h.n a Tlw ..lw n r rwlTe .lw turn3 a SSIIIIIII SIMIrlSld Y w=1® c ,,,T1 Yw IOItIn n US ,SLIC rr •IC m awy.r "t wI.IT .O M""K y Is nTrw Vwa1 ru n,mr J. Swan r An L Sam r•a con sw w. rlwa 1!;4,'er meet Few Un e.L S.r w wlltiam"" hrawr. clap Nwr waw.n A Rlm .r M [worn 3" w w rwwrn W.M llll �rT .ems 'F"I,0'emee . e � �F r,lwm J." Sir 1� E. Lsa� Israa L M*r. Eao Fun >wu..a Tww w not aF rw nwwwr uanwn r o.wm teww r EM _ AWT Ij w vimerr J. Sw.wr r ti L Srnwl. Be FwwCrNw Eys>04ria Si11[ A IttQEN11 In twss•ww utrnnrt r ecsswaasr rwaw R wss a COOlR OF naM w JwrlJr L rmE, a erin rip F.ulawir w Fun YM r1.o.p. r o/ w Tr ewwul�. SNan h Orswrlw FsTln I lwnw mnn Te.T 1 pn wnwTe r Surm M rwtm wsprsp w SM •MC r S w.7G11® I=SMA. PLMCI, NET ms n..T Is . LwwwCr pwsspn ne w at wwrr, frYwLT YYw w nw /a.T N IRr .r w.wrpllw w • rF1. II.LT ALL nl.www tall re wl0ww Y wnr, T..} A! 41w3t pYw LIM .p nww•TLV wL1YtTp w NIS rYT A On n IC ww�Tl A w KSJJlm a x110 WAS Y YM. FILNSS, FOat4. W hrnr EGTE OF FROM To /awtwf SpTww'F COnrTpn M .1e/.LYO Mtwlt 09JIr OF FJ]IFS - - 19" w YILMr Nut no Mean Ow.n Fran, E h lwuaYs. Emm - S.twp w lr ►wwlr LsTgYle w >r On w IwrGllwOw. Nwyrra, .r s �- _ •-w rTw -___ Da. --• CA& -Z... Iw w lwww pw1FT T..r s NIS -at r• w ••- 1FlE. Net Lm Cw1w w 1{1111 NIS IMF. 10 wLlwwn T.nS s.w ..w Ts.n.n asap NIS r• w }F1t Y,yaG� 7ecwwn Snwle 711{ G 1."i iluT7'�.�t� �Zi 1 m,v p.n" n.T roll Iwnnww a rlLp 1. T Witt w T,C miss~ w Ilr;w .w 1}21..7 s NO Im.r r M w R 1. T.Lww r A•- w 117La.. Rile Col..", he YY5 n. A". S. E. YAF on MN. Ivry !Cr!/nen: ,Zo7 - y � BLocA' 1 Sc awns $r/d/riot !n vorcAinrrn. tzadrfhl�L DitTricT _ �e 0� `a x U 0 w la 111MY PANIWAY fr i J 4 r li 1^ off r R 1 i a b- Q N ��t 0 A it — .cs as.r rr n•r ;I � I 5 i I 1 , , -ow 1 f , r v !� I ' =, s:., :•ice-- �— ?- iS,�lr i \\ I R Hutchinson City Center 111 Haean Street SE HuMitnwa, MN 55350.2522 320. 5 87- 5 1 5 11Fm 3242344210 MEMORANDUM DATE: January 19, 1999 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY THE KNIGHTS OF COLUMBUS TO PLACE TEMPORARY SIGNS AT 1200 HWY 22 S. AND 327 H 7 E. Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit HISTORY On December 15, 1998,the Knights of Columbus submitted an application for a conditional use permit to place temporary signs at 1200 Hwy 22 S. and 327 Hwy 7 E. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 7, 1999. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION DENIAL APPROVAL X (with staff recommendation and following terms and conditions) CONDITIONS: I . A letter will be sent to the Knights of Columbus stating off premise signs are not permitted. 2. Portable signs may not be flashing TERMS: City reserves the right to review all conditional use permit at their discretion. Respectfully submitted, Hutchinson Planning Commission 0 -4 -oo - 4 - Primed m recycled paper - C December 23, 1998 Hutchinson City Center Ill rye Shut SE MN 553W2522 i 320.07srsvraz320-2344240 Knights of Columbus Mr. Roman J. Haas, Trustee P.O. Box 62 Hutchinson, MN 55350 Dear Mr. Haas: The City Council, at its December 22, 1998 meeting, approved waiving the $150.00 fee for a conditional use permit application to place portable signs on the property of the National Guard Armory and the Best Tire Deal. Permission is granted for the period of February 12 -26, 1999 to advertise a fish fry to be held on February 26. The Council concurred that the Knights of Columbus should not be charged for the portable sign to advertise a fund- raiser event since the proceeds will be given to local organizations. Best wishes with your fish fry. Sincerely, CITY OF HUTCHINSO Maril�anson Administrative Secretary cc: Bonnie Baumetz, Ping. Comm edr.am - • Publication No. 5253 PUBLISHED IN THE HUTCHINSON LEADER Thursday, January 7, 1999 Notice of Public Hearing The City of Hutchinson is in receipt of an application for a conditional use permit requested by The Knights of Columbus to place a temporary sign at 1200 Hwy 22 S. and 327 Hwy 7 E. The following is the legal description of the property and a map which identifies the location of the property: 1200 Hwy. 22 South Legal Description: Part of Lot 2 Auditor's Plat Section 7 and part of NE 'b NE' /. 7- 116 -29 �o� E ffi a-f-1 0 119 is 0 327 Hwy. 7 East Legal Description: 2 Acres of Lot 10 (TH#7 - .1 l acres) Auditor's Plat W % Section 32 s ' . S m M M. i cm RESOLUTION NO. 11146 RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER SECTION 10.14 OF ZONING ORDINANCE NO. 464 REQUESTED BY EMGHTS OF COLUMBUS TO PLACE PORTABLE SIGNS TO BE LOCATED AT 1200 HWY 22 AND 327 HWY 7 EAST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Roman Haas, Knights of Columbus has made application to the City Council for a Conditional Use Permit under Section 10.14 of Zoning Ordinance No. 464 to permit placement of portable signs from February 12 — 26, to advertise annual fish fry at two locations with the following legal descriptions: LEGAL DESCRIPTION: 1200 Hwy 22 S. — Part of Lot 2 auditor's Plat Section 7 and part of NE 1 /4 NE 1 /4 7- 116 -29 I:�TI 327 Hwy 7 East-2 acres of Lot 10 (TH 47 -.11 acres) Auditor's Plat W h Section 32 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. RECOMMENDATION: DENIAL APPROVAL X UNANIMOUS X CONSENSUS SPLIT CONDITIONS: Both the on- premise (Hwy 22) and the off- premise (Hwy 7 E) signs have been approved by the Planning Commission for 1999. Only the on- premise sign will be conditionally permitted in the future. The Zonin Ordinance states "off- premise signs are not permitted". Portable signs may not be flashing. CONS W ERATIONS/DIRECTI VES: TERMS: The City reserves the right to review all conditional use permits at their discretion. Adopted by the City Council this 26th day of January, 1999. ATTEST: Gary D. Plotz City Administrator Marlin D. Mayor son 4_(60_4 Mayor Mayor MINUTES {OR 'Y�UR � HUTCHINSON PLANNING COMMISSION Tuesday, January 20, 1999 �H�� 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Acting Chairman Bill Arndt at 5:34 p.m. with the following members present: Dave Westlund, Joe Drahos, Jeff Haag, Jim Haugen, Jeff Jones, and Acting Chairman Arndt Absent: Dean Wood. Also present: Bonnie Baumetz, Planning and Zoning, Richard Schieffer, City Legal Counsel. 2. a) Consideration of minutes of regular meeting dated December 15, 1998. b) Consideration of lot split submitted by Clint Kalenberg for existing twin home located on Maple Street. C) Consideration of lot split submitted by Russell Rickeman located in Section 12, Lynn Township. Mr. Haag made a motion to approve consent agenda items. Seconded by Mr. Jones the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF VACATION OF EASEMENTS REQUESTED BY RICHARD MCCLURE LOCATED IN SWANSON'S SUBDIVISION OF HUTCHINSON INDUSTRIAL DISTRICT. Acting Chairman Arndt opened the hearing at 5: 35 p.m. with the reading of publication #5252 as published in The Hutchinson Leader on Thursday, January 7, 1999. The request is for the purpose of consideration of vacation of easements submitted by Richard McClure located in Swanson's subdivision of Hutchinson Industrial District Ms. Baumetz explained Mr. McClure's request for vacation of drainage and utility easements between lots four and five. Mr. Arndt asked if the high pressure gas line is in this area. Staff will check with John Webster. There will be a drainage ditch along the 5"' Ave. side of the property Mr. McClure will be submitting a request to vacate the existing Arch Street abutting his property on next month's agenda. Don Krasen representing the DAV said they own Lot 6 adjoining Mr. McClure's property and they would like to sell their lot. The commissioners suggested he talk to Mr. McClure. Leonard Miller, 185 Arch Street, is concerned with traffic on Arch St creating dust. Ms. Baumetz said she will talk to the City engineer regarding the plans for Arch Street and report back to Mr. Miller. Mr. Haag moved to dose the hearing, seconded by Mr. Jones the hearing dosed at 5:48 p.m. Mr. Haag made a motion to recommend approval of the request with staff recommendations, seconded by Mr. Drahos the motion carried unanimously. 1 b) CONSIDERATION OF REQUEST BY KNIGHTS OF COLUMBUS FOR PLACEMENT OF PORTABLE SIGNS ALONG HWY 22 AND HWY 7. Acting Chairman Amdt opened the hearing at 5:50 p.m. with the reading of publication #5253 as published in The Hutchinson Leader on Thursday, January 7, 1999. The request by The Knights of Columbus is to consider ptacement of temporary signs at 1200 Hwy 22 and 327 Hwy 7 E. Ms. Baumetz has contacted MN DOT regarding placement of the sign. Mr. Robert Draper has written a letter to the Knights of Columbus stating the restrictions that apply regarding off premise advertising. Staff approves the request noting they will not approve the off site sign next year. The staff report and ordinance were sent to Mr. Haas regarding off site signage. Mr. Westlund moved to close the hearing, seconded by Mr. Haugen the hearing dosed at 5:53 p.m. Mr. Westlund made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haag the motion carried unanimously. C) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 10 REGARDING COLLEGE PARKING REQUIREMENTS. Acting Chairman Arndt opened the hearing at 5:55 p.m. with the reading of publication #5254 as published in The Hutchinson Leader on Thursday, January 7, 1999 for the consideration of amendment to City Code Chapter 11, Zoning Ordinance #464, Section 10 regarding off - street parting for colleges. Ms. Baumetz said the City has no requirements for technical schools and colleges in its ordinance. Ms. Baumetz has contacted Beth Hepola, Ridgewater College, there are 1227 students registered, 110 employees, and 85 auditorium seats. Currently there are 600 parking spaces available meeting the proposed ordinance requirements.. When Ridgewater remodels and enlarges more parking spaces will be required. Mr. Haag would like someone to do a visual count to determine the need for more parking spaces. He would like someone to witness over a two week period the parking spaces available. Mr. Haag moved to continue the hearing, seconded by Mr. Haugen, the motion passed unanimously. 4. NEW BUSINESS None 5. OLD BUSINESS None 2 6. COMMUNICATION FROM STAFF • Ms. Baumetz said staff has had an informational meeting with Mike Duclos, DW Cooling; Lowell Baumetz, Modem Mazda; and Jeff Munsell regarding the location of Golf Course Rd NW in R. O. W. Plat No. 5. Mr. Munsell will not be available for a public hearing next month. Staff requests extension of the R.O.W Plat No. 5 until March. Mr. Haag made a motion to continue the request to March seconded by Jeff Jones, motion carried unanimously. ADJOURNMENT There being no further business the meeting adjourned at 6:15 p.m. • • 3 PUBLICATION NO. 5255 • NOTICE OF HEARING ON IMPROVEMENT LETTING NO.5 PROJECT NO. 99 -08 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 PM on the 26th day of January, 1999, to consider the making of an improvement of Alley in Block 50, North 1/2 City between Main Street North and Franklin Street NW from Washington Avenue West to 1st Avenue NW by construction of storm sewer, watermain and services, grading, gravel base, concrete paving, sidewalk and appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $ 135,000.00 , with an Assessable Cost of $ 51,000.00 , for the total estimated cost of $ 186,000.00 . Such persons as desire to be heard with reference to the proposed improvement will be heard 0 at this meeting. Dated: January 12th, 1999 �� . ON PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, JANUARY 14TH, 1999 AND THURSDAY, JANUARY 21ST , 1999. • 0 1 1 1 IRIMIR ► Project includes watermain and storm sewer reconstruction and relocation, new water services (where necessary), and concrete alley construction. ► Property Owners also have the option to complete sidewalk improvements as part of the project, and have the costs assessed over 10 years. ► City pays for: All new watermain, except for service replacement. All new storm sewer, ex� for catch basins and service extensions Half of all concrete alley construction costs Assessments would include: New /replacement water service lines Non - lateral storm sewer costs (catch basins and service extensions) Half of concrete alley construction costs Requested on -site sidewalk improvements Water Service: $880 - 995 /parcel (Standard 1 copper service) Alley Assessment: $73 - 84 /front foot (includes storm sewer) Sidewalk Varies, depending on request $1,600 - 1,850 for typical 22' wide parcel w/o water $2,480 - 2,845 for typical 22' wide parcel w /water Notes: • Parcels needing larger water services will be charged the actual cost to serve the parcel • City will coordinate the work related to the landscaping/sidewalk plan prepared by HCDC. Property owners to pay for all concrete or bituminous work. The City proposes to prepare the landscaped areas and complete the landscaping. Individual agreements with landowners • will be required. F. IVSEARM FBFItIPR EMHEI AU 1999WM9R0. / {n January 26, 1999 ❖ 6:00 p.m. RESOLUTION NO. 11137 . RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.5 PROJECT NOS. 99 -08 WHEREAS, a resolution of the City Council adopted the 12th day of January 1999, fixed a date for a Council Hearing on the improvement of Alley in Block 50, North 1/2 City between Main Street North and Franklin Street NW from Washington Avenue West to 1st Avenue NW by construction of storm sewer, watermain and services, grading, gravel base, concrete paving, sidewalk and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of January, 1999. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 26th day of January 1999. • Mayor City Administrator C/( r RESOLUTION NO. 11138 RESOLUTION APPROVING PLANS AND SPECIFICATIONS • AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 5 PROJECT NOS. 99 -08 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Alley in Block 50, North 112 City between Main Street North and Franklin Street NW from Washington Avenue West to 1st Avenue NW by construction of storm sewer, watermain and services, grading, gravel base, concrete paving, sidewalk and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 10:00 am on Friday, February 26, 1999, in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council March 9, 1999, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 26th day of January 1999. Mayor City Administrator j - - e? PUBLICATION NO. 5256 • NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 10 PROJECT NOS. 99 -22, 99 -23, 99 -24, 99 -25, 99 -26, 99 -27 1999 STREET IMPROVEMENTS TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 PM on the 26th day of January 1999, to consider the making of an improvement of: Project No. 99 -22: South Grade Court SW, Prairie View Drive SW, and West Shore Drive SW in Island View Heights 1st and 2nd Additions by construction of bituminous wear course and appurtenances; Project No. 99 -23: McDonald Drive SW, Harvest Street SW, and Barley Street SW in Parkside 1st and 2nd Additions by construction of bituminous wear course and appurtenances; Project No. 99 -24: Hillcrest Road NE, Walnut Street NE, Northwoods Avenue NE, and Ridge Ave NE in Walnut Ridge Estates by construction of bituminous wear course and appurtenances; 1 J Project No. 99 -25: Orchard Avenue SE in Schmidtbauer's 4th Addition by construction of bituminous wear course and appurtenances; Project No. 99 -26: 8th Avenue SW and Roberts Street SW in Bridgewater Estates and South Lakewood Estates by construction of bituminous wear course and appurtenances; Project No. 99 -27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW in Fairway Estates by construction of bituminous wear course and appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $0.00 - , with an Assessable Cost of $186,000.00, for the total estimated cost of f 186,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 12th, 1999 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU • ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, JANUARY 14TH, 1999 AND THURSDAY, JANUARY 21sT, 1999. L� 1999 STREET IMPROVEMEN Project No. 99 -22 Island View Heights 1" and 2 °d Additions Project No. 99 -23 Parkside 1' and 2 °d Additions Project No. 99 -24 Walnut Ridge Estates Project No. 99 -25 Schmidtbauer's 4' Addition Project No. 99 -26 Bridgewater Estates and South Lakewood Estates Project No. 99 -27 Fairview Estates ■ Project includes completion of wear course paving (final bituminous surfacing). ■ All costs.to be assessed per Subdivision Agreements Estimated Assessment 0 Development Estimated Assessment per Uni t Island View Heights 1" Addition $960-1 2 "d Addition Previously Paid (no additional assessments proposed) Parkside 1" and 2 "d Additions $560-660 Walnut Ridge Estates Apartments $11 — 14 Single - Family Lots $700 —840 Schmidtbauer's 4' Addition (Cost per assessable front foot) $9 — 10.50 /ff Bridgewater Estates & South Lakewood Estates $720 —960 Fairview Estates $850-990 F.1 USERS/RODF9FXIPROIF.CIWP.IRAG1 199➢W.b991Hdc January 26, 1999 :• 6:00 p.m. • .r, 01/25/1999 17:44 1- 320 - 234 -6579 SCENIC HONES, INC. FAX TRANSMISSION Scenic Homes, Inc. PO Bo: 66 Hutchinson, MN 53350 PHONE: 1- 320 -599 -1073 FAX: 1- 320. 2344579 DATE: TO: FAX M: ;Z; �v .......................................... ............................... SUBJECT: PAGES: 7- PAGE 01 i /�- zv&A- 0 01/25/1999 17:44 1- 320 -234 -6579 a SCENIC HOMES, INC. PAGE 02 P ry" January 26, 1999 O 6:00 p.m. 1999 STREET IMPROVEMENTS Project No. 99 -22 Island View Heights 1" and 2• Additions Project No. 99 -23 Parkside 1" and 2• Additions Project No. 99 -24 Walnut Ridge Estates Project No. 99 -25 Schmidtbauer's 4t° Addition Project No. 99 -26 Bridgewater Estates and South Lakewood Estates Project No. 99 -27 Fairview Estates • Project includes completion of wear course paving (final bituminous surfacing). • All costs to be assessed per Subdivision Agreements u S1Qpment Island View Heights Walnut Ridge Estates Apartments I KT M T 1 i 1" Addition $960 — 1 2nd Addition Previously Paid (no additional assessments propose ) Parks ide V and 2 °d Additions $560 - 660 Single - Family Lots Schmidtbauer's 4 Addition (Cost per assessable front foot) Bridgewater Estates & South Lakewood Estates Fairview Estates $11,800 — 14,000 $700 —840 $9 — 10.50 /ff $720— 960 $850-990 • RESOLUTION NO. 11139 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 10 PROJECT NOS. 99 -22, 99 -23, 99-24,99-25,99-26, 99 -27 1999 STREET IMPROVEMENTS WHEREAS, a resolution of the City Council adopted the 12th day of January 1999, fixed a date for a Council Hearing on the improvement of: Project No. 99 -22: South Grade Court SW, Prairie View Drive SW, and West Shore Drive SW in Island View Heights 1st and 2nd Additions by construction of bituminous wear course and appurtenances; Project No. 99 -23: McDonald Drive SW, Harvest Street SW, and Barley Street SW in Parkside 1st and 2nd Additions by construction of bituminous wear course and appurtenances; Project No. 99 -24: Hillcrest Road NE, Walnut Street NE, Northwoods Avenue NE, and Ridge Ave NE in Walnut Ridge Estates by construction of bituminous wear course and appurtenances; Project No. 99 -25: Orchard Avenue SE in Schmidtbauer's 4th Addition by construction of • bituminous wear course and appurtenances; Project No. 99 -26: 8th Avenue SW and Roberts Street SW in Bridgewater Estates and South Lakewood Estates by construction of bituminous wear course and appurtenances; Project No. 99 -27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW in Fairway Estates by construction of bituminous wear course and appurtenances; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of January, 1999. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 26th day of January 1999- Mayor 0 City Administrator RESOLUTION NO. 11140 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 10 PROJECT NOS. 99 -22, 99 -23, 99-24, 99 -25, 99 -26, 99 -27 1999 STREET IMPROVEMENTS WHEREAS, the Director of Engineering has prepared plans and specifications for the improv ant of: Project No. 99 -22: South Grade Court SW, Prairie View Drive SW, and West Shore Driv ;W in Island View Heights 1st and 2nd Additions by construction of bitumino wear course and appurtenances; Project No. 99 -23: McDonald Drive SW, Harvest Street SW, and Barley Street SW in Parkside 1 st and 2nd Additions by construction of bituminous wear course and appurtenances; Project No. 99 -24: Hillcrest Road NE, Walnut Street NE, Northwoods Avenue NE, and Ridge Ave NE in Walnut Ridge Estates by construction of bituminous wear course and appurtenances; Project No. 99 -25: Orchard Avenue SE in Schmidtbauer's 4th Addition by construction of bituminous wear course and appurtenances; Project No. 99 -26: 8th Avenue SW and Roberts Street SW in Bridgewater Estates and South Lakewood Estates by construction of bituminous wear course and appurtenances, Project No. 99 -27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW in Fairway Estates by construction of bituminous wear course and appurtenances; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 0 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 10:00 am on Friday, February 26, 1999, in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council on March 9, 1999, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashiers check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 26th day of January, 1999. Mayor City Administrator �J NOTES FROM DISPATCH STEERING COMMITTEE MEETING Wednesday, January 13, 1999 Present: Wayne Vinkemeyer, Steve Madson, Nan Crary and Gary Plotz Wayne provided an update on the intentions of McLeod County to staff the consolidated dispatch. The creation of a new position to manage the dispatch being planned. The steering committee will begin drawing up a job description at the next meeting to be held Friday, January 15, 1999, at 7:30 am. The salary range and County step level was discussed and there was a consensus that it was an appropriate hourly rate range. Additionally, we discussed a potential interview committee with representatives that were experienced, however, may not be from either the McLeod County or the City of Hutchinson; to increase the credibility of the selection process. It was discussed that the County's consultant for the technical aspects of the transition has already begun work at the Hutchinson Police Department. Wayne will get a general timetable from Jeff Nelson on the technical aspect of the timeline for the next meeting. We discussed the need for a note taker, agendas, and specifically a general timetable for various activities. Our next meeting will be at McCormick's Restaurant at 7:30 a.m., Friday, January 15, 1999. Bonnie Baumetz will be our note taker and Brenda Ewing, Human Resource Coordinator, will be a resource in attendance to present researching/developing a job description. 0 / ` VV I NOTES FROM DISPATCH STEERING COMMITTEE MEETING Friday, January 15, 1999 Present: Wayne Vinkemeier, Steve Madson, Nan Crary and Gary Plotz Note taker: Bonnie Baumetz 1. Discussion of Job Description Research/Rough Draft Brenda Ewing commented on her process of contacting approximately ten county communication centers including Scott, Carver, Rice/Steele /Owatonna, Steams, Sherburne, St. Louis, Kandiyohi, Pipestone and Lyon. She compiled the information and presented the committee with a draft job description for the position of Director of Emergency Communications/Records. Brenda stated the St. Louis and Kandiyohi job descriptions seemed to be the most similar to the McLeod County position. Discussion followed on the qualifications and competencies required for the position. Nan Crary cautioned the committee to focus on the competencies not how they were attained. The job description should not be so specific it narrows the field • of candidates. Discussion followed on the necessary qualifications and criteria to be developed. It was the consensus of the committee that qualifications include supervisory management skills, communication skills and marketing skills. Nan commented that the minimum qualifications should not be set too high and the preferred qualifications could be more flexible. Steve Madson stated an assessment center may be a resource to review the applications and recommend the top candidates. Wayne Vinkemeier suggested Jeff Nelson would have resources to draw from and reported Jeff Nelson would possibly recommend Profiled Evaluations Inc. (Cindy Solie at 612- 639 - 8778). There was also discussion on how to handle the advertising of salary range. There were options such as the range based on qualifications, advertising a career range and starting range or advertising a step 1 to step 6 (mid point) starting salary range. Wayne reported the position would be at a Grade 25 with Step 1 at $17.24/hr. or annual $35,859.00 and Step 6 at $19.98/hr or annual $41,558.00. Step 12 is the top of the range at $23.17/hr. or $48,194.00. Nan and Wayne will review the numbers and determine the advertising of salary range. Discussion followed to determine the supervision of the position. Wayne suggested the Chief Deputy and Sheriff as the supervisors. Nan stated she would distribute the job description to the County Board and stated • she has been authorized to begin the advertising process at any time. t Q-1 2. Discussion of Overall Time -line Nan stated they could be ready to advertise the week of January 18, 1999. Discussion followed on where to advertise the position. The suggested list is as follows: Mpls Star and Tribune (2), Des Moines (1), possibly Sioux Falls (1) and Eau Claire (1); direct mailing to other Minnesota communication centers (Wayne will provide information); APCO Periodical and E -911 magazine (if the deadline is not over) and St. Cloud and Mankato Colleges. Nan suggested she check with Rice/Steele /Owatonna to gather information on their success in advertising. After much discussion, the committee decided on the following time -line: Advertise the week of January 18, 1999 Application Deadline February 12, 1999 Selection of candidates to be interviewed by February 19, 1999 Interview the week of February 22, 1999 Background checks will take at least 2 weeks Conditional offer March 12, 1999 Physical and psychological evaluations by March 19, 1999 Offer the position March 26, 1999 Accept the offer by March 31, 1999 Individual to begin position April 19,1999 Staff Training completed Mid -May, 1999 3. Report on Jeff Nelson's Activities/Technical Time -line 0 Jeff will be contacted with the committee's revised staffing time -line. Wayne will ask Jeff to attend the January 25, 1999, committee meeting to present his Technical Activity Time -line. Jeff will also be asked to present the schedule to the County Board and City Council at the January 26, 1999, City Council meeting. Wayne will meet with the city dispatchers on January 26, 1999, at 4:00 p.m. to update them and discuss the application process. 4. Discussion on Process for Software Evaluation/Coordination This item will be discussed at the next meeting. 5. Next meeting and agenda items — The neat meeting will be held on Monday, January 25,1999, at 7:30 a.m. at McCormick's Agenda items will include: Update by Jeff Nelson on Technical Time -line, Discussion of process for software evaluation/coordination and review of assessment tool. • DISPATCH STEERING COMMITTEE NOTES FROM MEETING Monday, January 25. 1999 Members: Nan Crary, McLeod County Administrator Gary Plotz, Hutchinson City Administrator Wayne Vinkemeier, McLeod County Sheriff Steve Madson, Hutchinson Police Chief Note taker: Bonnie Baumetz Also Present: Jeff Nelson, Al Dubois and Mark Taylor, Deputy Sheriff Wayne Vinkemeier stated the civil service Hiles require a written test be given to applicants. Nan Crary stated the process could be streamlined and the test be mailed to the applicants. The test would possibly be an essay type test to measure communication, composition, knowledge and • managerial skills. 1. Update by Jeff Nelson on Activities/Technical Time -line Jeff Nelson commented on the hardware available some of which is existing and some would be new. He stated the alarm panel and micro processor cards could be used however new cards would also be purchased. Discussion followed on the logistics of the transitional period when the change over is to take place from Hutchinson to the County. The concerns being service to the hospital and fire department. Jeff stated the lead order time would take up to 6 weeks. This would include travel time, reprogramming and set up. He stated the system would require 4 cards (long term) 2 card (short term). Each card costs approximately $1,500. Wayne stated he must maintain the capability to keep one department functional. Discussion followed on the possibility a temporary facility in Glencoe by remote. Jeff stated the process to change over would take one day which could raise issues with ambulance and fire department. He commented that if the 4 cards were purchased up front the transition would move forward more smoothly and properly. Jeff stated he would need the authority to order the proper equipment to get the system up and running. Another issue Jeff raised, is the radio licensing which take up to 180 days. n U Wayne gave Jeff authority to order the cards and circuits necessary through Mankato Mobile. There is an issue with the operational methodology and many opinions on the decision to be made. Jeff stated he would order 3 cards to begin which the 3` card being for public works channel. Discussion followed on how the City utility and public works interact. It was the consensus of the committee to look into the possibility of the entire County public works capability in the event of emergency. The question was raised to Jeff if one card could address the entire county. Jeff stated theoretically yes but in reality maybe. Jeff will check out the capability of a multi- function card for the communities in the county. Nan stated the Commissioners made a commitment to make the service as good or better than previously. Jeff commented that the technical issue would be the licensing of the present system if the City remained on one frequency. He stated the receivers will be re -tuned with Glencoe to get similar performance as presently the City experiences. There was discussion on the alarms connected with banks and pharmacies where the circuits are constantly supervised. There is also a digital dialer system for property protection. Jeff stated these systems could be moved to Glencoe at more cost to the subscriber. He would suggest a central monitoring station which would possibly be less • costly. Steve stated Elector Watchman is already the central monitoring station for Hutchinson. Jeff stated the monitoring trend in industry is to go to central location and get it out of public emergency services which is a liability to the city or county. Steve stated 3M monitors alarms in house Jeff will provide cost figures and give the committee pros and cons and will tune up the time -line with new dates. The Commissioners would like reassurance this can be done. There should always be a back up plan. Discussion followed on the monitoring of the Police Department building and the operational issues connected with the dispatch moving to the county. Steve will have a meeting with his staff to identify the issues. Jeff and Al will attend the January 26, 1999, City Council meeting to update them. 2. Discussion on Process for Software Evaluation/Coordination There will be a meeting on Monday, February 8, 1999, from 1:30 p.m. to 5:00 p.m. with a facilitator to discuss software. The meeting will be held at the City Center in the Main Conference Room with city and county technical staff present to discuss all aspects of software necessary. They will frame questions to present to each vendor independently. • 0 3. Review of assessment tool Committee will discuss at another meeting. 4. Other Items There was discussion concerning the written test to be given and input by the committee members as to the questions. Nan will collect the committee ideas by January 29". The committee will meet on February 4' at 7:30 am. McCormick's the only discussion on the agenda will be the written exam question. 0 ►�I 0 Memorandum TO: Mayor and Council "L(vu,4, cachet n� cc l FOR COUNCIL REVIEW ONLY FROM: Brenda Ewing, Human Resources/Transit Coordinator RE: Severance Discussion — Draft Settlement Agreement DATE: January 8, 1999 Attached is a copy of a settlement agreement with language that, according to our personnel attorney, Tim Pawlenty of Rider, Bennett, Egan and Arundel, is customary. This should give you an idea of what the City would choose to include in such an agreement. This information has not been made public, and, is for your review only, at this time. City Administrator Plotz requested that I ask that the Council defer the matter of the discussion of the severance package at the next meeting on January 12, 1999. Apparently, there have been a • number of issues that have arisen with the process consolidation of the communications that need to be addressed prior to further discussion of a severance package. If you have any questions regarding this draft, please contact me. Enc. • . / Ao n U SEPARATION AND RELEASE AGREEMENT This Separation and Release Agreement ( "Agreement ") is made and entered into this day of , 1999 by and between ( "Employee "), and ( "Employer "). [a19x.�rl►:�� The purpose of this Separation and Release Agreement is to set forth the terms and conditions under which Employee and Employer will terminate their employment relationship. WramuDID1 WHEREAS, in consideration of the recitals set forth above, and the promises set forth below, the parties hereto have agreed as follows: 1. VOLUNTARY RESIGNATION Employee hereby acknowledges and confirms her voluntary resignation as an employee of Employer, effective , 1999. 2. EMPLOYER'S RELEASE AND OBLIGATIONS In return for this Agreement and for Employee's voluntary resignation from Employer as described herein and in full and final settlement, compromise, and release of any and all of Employee's employment- related claims, • Employer agrees to make the following payments to Employee, less customary payroll deductions: a. Severance: [i.e. describe severance payments] b. Continuation of Benefits: [i.e. describe any continuation of insurance or other benefits] C. Unemployment Compensation: [i.e. if employer agrees not to contest unemployment compensation]; 3. GENERAL RELEASE OF CLAIMS Employee releases Employer, its officers, directors, employees, agents, representatives and affiliated companies, businesses, and entities, from each and every claim, demand, charge, action and cause of action of any kind or matter at law or in equity, based on her employment, or any action, conduct, or decision occurring during employment, or based upon the termination of her employment with Employer, whether or not any such claim is known to Employee at the present time. However, she is not releasing any claims which may arise after this Separation and Release Agreement is executed, including claims against Employer for its obligations contained in this Agreement to be performed subsequent to the execution of this Agreement. Employee waives any right to become a member in any class proceeding or case in which any claim against Employer arises, in whole or in part, from any events that occurred from the beginning of time up to and through her execution of this Agreement and further waives the right to receive monetary damages or other legal or equitable relief awarded by a governmental agency related to any such claims or charges. • IN ADDITION, EMPLOYEE UNDERSTANDS IN RELEASING THESE CLAIMS THAT SHE AGREES TO THE WAIVER OF HER RIGHTS UNDER ALL STATE, FEDERAL AND LOCAL LAWS, INCLUDING BUT NOT LIMITED TO THE MINNESOTA HUMAN RIGHTS ACT (MHRA), TITLE VII OF THE CIVIL RIGHTS ACT OF 1964, AS AMENDED, THE AMERICANS WITH DISABILITIES ACT (ADA), THE EMPLOYEE RETIREMENT SECURITY ACT, THE AGE DISCRIMINATION IN EMPLOYMENT ACT (AREA), AND SHE ACKNOWLEDGES SHE HAS THE RIGHT TO SEEK INDEPENDENT COUNSEL TO ADVISE HER REGARDING THE TERMS OF THIS AGREEMENT. 4. NO ORAL MODIFICATION This Separation and Release Agreement may not be changed orally. 5. NO ORAL WAIVER No breach of any provision hereof can be waived by any undersigned party unless in writing. Waiver of any one breach by an undersigned party shall not be deemed to be a waiver of any other breach of the same or any other provision hereof. 6. NON - ADMISSION OF LIABILITY The parties enter into this Separation and Release Agreement expressly disavowing fault, liability and wrongdoing, liability at all times having been denied. 7. INVALIDITY In case any one or more of the provisions of this Separation and Release Agreement should be declared invalid, illegal or unenforceable in any respect, the validity, • legality, and enforceability of the remaining provisions contained in this Separation and Release Agreement will not in any way be affected or impaired thereby. 8. GOVERNING LAW This Separation and Release Agreement shall be governed by the substantive laws of the State of Minnesota without regard to conflicts of law principles. 9. CONFIDENTIALITY [Optional] The terms of this Agreement shall remain confidential and its terms and the negotiations leading to this Agreement shall not be disclosed by Employee without the written consent of Employer, except that full disclosure shall be permitted to the following parties: (a) Employee's immediate family members; (b) the attorneys and accountants representing Employee or Employer; and (c) the Internal Revenue Service and other state and federal agencies as may request such information as a matter of law. 10. RECISION AND NOTIFICATION OF RIGHTS Employee understands that, pursuant to the provisions of the Older Workers Benefit Protection Act and the Minnesota Human Rights Act, that she has been advised by the Employer to consult with an attorney prior to signing this Separation and Release Agreement. Employee also acknowledges that she received this Agreement and was given twenty-one (21) days to review and consider whether to sign it. The parties understand that within fifteen (15) days following Employee's execution of this Agreement, Employee may revoke her waiver of claims under the Older Workers Benefit Protection Act and the Minnesota Human Rights Act. In order to effectuate a revocation or recision of this Agreement the Employee must deliver or mail, by • certified mail, her written statement of revocation to [insert name and address]. If the written statement of revocation is delivered or mailed by certified mail within the fifteen (15) day revocation period, Employee's release of claims under the Older Workers Benefit • Protection Act and the Minnesota Human Rights Act under this Separation and Release Agreement will not become enforceable or effective. ENTIRE AGREEMENT This Agreement contains the entire understanding between Employee and Employer and supersedes all prior agreements and understandings relating to the subject matter of this Agreement. /CK Y 1 : ►U '7 1 Employee Subscribed and sworn to before me this day of 1998. Notary Public Employer U Subscribed and sworn to before me this day of 1998. Notary Public 0 348492 -1 0 0 Severance Proposal Police Dispatch Deferred on December 22, 1998 A draft severance proposal Is being formulated for employees in positions that would be proposed to be terminated in conjunction with a consolidation of the City and County dispatch communications centers. Draft package proposals are based on the formula of one week of severance pay for each year worked. The packages for part time employees would be proposed to be prorated according to the criteria that follows. The recommended criteria for eligibility for severance are as follows: 1. To be eligible for severance, employees must be continually employed by the City in their current capacity as communications personnel up to date of the close of the City of Hutchinson communications facility. The date of April 1, 1999, has been Identified as an intended date for the consolidation. 2. The minimum severance package for eligible full time employees is $1,500-00. Severance packages for part time employees with 10 or more years of service will be prorated and figured on a basis of a minimum of 50% of full time. Packages for part time employees with fewer than 10 years service will be pro -rated based on actual hours worked and have no expressed minimum amounts. 3. In exchange for the severance payment employees will be required to sign any agreement or release as determined by the City of Hutchinson. Other terms of the severance payment shall be determined by the City. • TOTAL COST FOR SEVERANCE Severance Pay $28,530.88 Insurance $3,504.00 Sub -Total $30,034.88 Accrued Benefits $10,405.54 (vacadoNwmp. tlme) TOTAL $40,440.42 Severance Proposal Police Dispatch Employee Name Date of Hire Years of Service Prorated % of Full Time Years of Service Computed to Hours Brown, Janet 7/1/80 PT 11.5 50% 230 $14.22 9/12/92 FT 7.5 n/a 300 Dostal, Rosa 9/22/96 2.5 n/a 100 Gray, Jean 9/13/82 16.5 n/a 660 Kirchoff, Amy 3/27198 PT 1 28% 11 Redetzke, Nancy 3/11/80 PT 19 50% 380 Tonak, Gloria 1/9/98 1.25 n/a 50 Jokela, Loretta 9/15/93 PT 5.5 33% 73 0 *Hourly Rate Severance Pay $15.40 $3,542.00 $15.40 $4,620.00 Total $8,162.00 $11.61 $1,161.00 $1,500.00 $14.22 $9,385.20 $11.61 $127.71 $13.28 $5,046.40 $11.61 $572.00 $1,500.00 $11.09 $809.57 TOTAL COST $26,530.88 - Per a 1.5% market adjustment rate on 1/01/99 and other rate changes (probationary, performance) • Health /Dental Insurance Severance Proposal Police Dispatch I Package proposals are based on the formula of 1 week of Insurance coverage for each year worked. As part time employees are not eligible for health/dental insurance coverage, no insurance severance is proposed for said employees. Years of Weeks of Monthly Monthly Employee Date of Service/Wks Coverage Health Prem. Dental Prem. Total Total Name HIM of Coverage In Months Family Coy, Family Coy, Health Costs Dental Costs Brown, Janet 9/12/92 7.5 2 $392.00 $46.00 $784.00 $92.00 Dostal, Rosa 9/22/96 2.5 1 $392.00 $46.00 $392.00 $46.00 Gray, Jean 9/13/82 16.5 4 $392.00 $46.00 $1,568.00 $184.00 Tonak, Gloria 1/9/98 1.25 1 $392.00 $46.00 $392.00 $46.00 Sub- Sub - Total $3,136.00 Total $368.00 TOTAL $3,504.00 • i • For Council Review Accrued Benefits for Communications Employees As of January 9, 1999 (Assumes no use of accrued time from January 9 forward) 1 Hours Comp Total Hourly Name Vacation to Earn I1ma }lours Bata S Total Brown, Janet 184.51 20 63.95 268.46 $15.40 $4,134.28 Gray Jean 125.65 40 52.67 218.32 $14.22 $3,104.51 Dostal, Rosa 70.01 20 68.75 158.76 $11.61 $1,843.20 Tonak, Gloria" 80 13 21 114 $11.61 $1,323.54 'as of Jan 99 Total $10,405.54 1 0 • E Hutchinson Fire Chief 111 Hassan Street S.E. Hutchinson, MN 55350 (320) 234-4211 January 11, 1999 To: The Mayor and City Council Re: Appointment of new fire officers On Monday, January 4, 1999 the Fire Department membership voted for the following officers and approved the salary that goes with each job. I am asking you to approve these appointments, because we did not budget the correct amount for the Battalion Chiefs and Lieutenants salaries for 1999 we will make up the shortfall in our firefighter pay by having the officers respond to more calls by themselves. HUTCHINSON FIRE DEPARTMENT OFFICERS Assistant Chiefs: Steve Schramm and Dan Steele (Two-year Term) Battalion Chiefs: Gary Forcier, Casey Stotts and Jim Popp (One -Year Term, $1500.00 each) Lieutenants: Duane Hoeschen, Bob Hagen, TomGlaeser and Russ Duenow (Two -Year Term, $750.00 each) Feel free to call me with any questions. IC . M O'a_i Hutchinson City Center 0 llr 11 a n Street SE nuldtlman. MN 55350.2522 320.597.515t/Fm 320.2344240 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Awarding Bid for Airport Improvements: Phase H Development ® Arrival/Departure Building/Maintenance Hanger DATE: December 17, 1998 The bids for the Phase II Development work at the Airport was opened on Tuesday, go December 15` and was below the cost estimate. The bid for the second project will be opened on Friday, December 18". The advertisements for the bids noted that the Council would act on the bids at the December 22' Council Meeting. We have yet to finalize agreements with the State on financing for the project, and therefore are requesting that the award be deferred until the January 26' Council meeting. cc: Gary Plotz —City Administrator John Olson — Assistant Public Works Director Ken Merrill — Finance Director Jerry Peterson — Project Engineer (TKDA) file: Airport Improvements (1999) 0 rNmea m era pq m . Hutchinson City Center • 111 nassan street SE nutckinson, MN 553542522 320- 587.5151/Fax 320.2344240 M E M O R A N D U M 9 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration to Award Airport Improvement Projects and Enter Into State Aid Agreements Arrival/Departure Building & FBO Facility Phase II Development DATE: January 21, 1999 Due to a delay in verification of funding availability we are recommending deferring consideration of the above referenced items until February 9'. Please also note the following additional issues: • A spreadsheet of the expected cost breakdown is attached. We had originally expected our additional costs to be approximately $80,000. As noted, it is now expected to be $85,273.90. We need to verify the remaining funding issues. • Supplemental Agreement No. 1 for Engineering Consulting services with TKDA is attached. I thought this was previously approved, but apparently has not been. This is included in the cost estimates for the project. We recommend approving Supplemental Agreement No. 1 for Engineering Consulting services with TKDA IN THE AMOUNT OF $21 cc: Gary Plotz— City Administrator Ken Merrill — Finance Director John Olson — Assistant Public Works Director file: Airport — Phase 2 printed m ¢rycled paper - MO City of Hutchinson Airport IInp7 sff snt6 Phew 11 Pr*cb FAA MNDOT HuECINnoon PHASE II DEVELOPMENT Coats Share % Share % Shen % Taft,". aprorl anti ertenm raeCwry 890.798.00 621,71820 wnx - am 89.070.80 fo.os llengr Sila,f In0, aM relabel 389,859.00 - ass 100,779.60 wdx 1W.T79.60 was Panting bL bnrYnel gib, end relebtl 99,370.00 am 59422.00 sacs 39,748.00 mm SuMaW: COM .n 1,180,727.00 831,711110 sin[ 364,401.60 21.M M8,64710 AM Devon an0neadtg 84,071 00 75,883.90 Wm ads 8,407.10 an Deep engn nng 48,838.00 - am 24,319.00 W 24,319.00 rodx Design engY dng 12,00100 - am 7,25180 WM 4,838.40 pots SIOW91: Design ergrrrYq 144,800.00 75,643.90 svx 31An50 V.M 37,"3.60 AM CamhlAdlon"Inwnng 80,832.00 79,94800 was - 0m 8,883.20 tans Conseuclbn englneaMO 5139300 - 0m 25,898,50 SO 25,898.60 m03 Carnfixdm angmmnng 12,775.00 - an 7885.00 WM 5,110.00 mss Su0bbl: Carmurbrt engln.ring 16],000.m 79,948A0 Ui 33, "1.64 21.M 39,1164.70 AM CmWUrLan beefing 11,612.00 10,150.80 sam - ads 1,161.20 loos Conshurlan besting 8,718.00 am ],Y M Sam 3,3W00 wox Corvhualan WnIng 1.670.00 ass 1,002.00 earls 8 .W mo. 8Wbf41: Camhlretbnt"IN 30,00000 10,4".W wx 4,391.00 VM 6,19110 tins AdlINSIrI W 4311.00 3,979.90 woe am 431.10 fads ArtnlNehwbn 2,40400 - 0.M 1,247.00 W M 124700 max A nisi rkn 620.00 - 0.06 37200 W M 248.00 mo}{ SuMWN: Adminletnibn 7,426.00 3,1179.60 UM 1,619.00 21" 1,9211,10 AM TOTAL: PHASE 9 DEVELOPMENT 1,614,96200 791, "1.80 evx ]]0,]+L64 n41t 39 2,87310 AM ARRIVALIDEPARTURE BUILDING 8 MAINTENANCE HANGAR ARWAUDEPARTLIRE BUILDING Carotrud+m 192,390.00 - am 115,43400 wpm 76,958.00 mm Design rpinwring 23.530.00 am 14,11800 Sam 9.412.00 mmt ConshuclhnrglneMng 17550.00 - am 10530.110 .0% 7,020.00 mm A nehelbn 1,674M - am 1,004.10 roads M9W mos 8198Wa1: ArNVWDeprWre DWnRnO 2M,141.00 - am 141,069.40 giant 01,067.90 nM MAINTENANCE NCE Ill ray. Carmbc4an 298400.00 - am{ 148,20000 wox 14820000 wM D.aW.rglneeHng 12,870.00 - paps 6,33500 Sam 8,33600 wdx CmeMbbn rlaneenq 9,46000 - do 4,726.00 wM 4,725.00 WM A M. MnO n 901.00 am 450.60 Sam 450.50 W M Tabs LegsllA4roYVCmbgercT(Prak® 6162) 319.42100 - d.om 169,710.50 Sam 159710.50 WM TOTAL ARRIVALIDEPARTURE BLDG A MAINT. HANGAR S54AU 0 eas ]oA]98.10 sAM 383,780.10 aux TOTAL: PROJECTS 3,089,617.00 781,881.80 n4x 801,113.50 w.M 646,741.90 net CITY SHARE PHASE 2 FUNDING SOURCES DwW ellpnMring for enbe project 18000000 COy she a rm Project nzcday. apron. entrrce road) Neda+4 b W b' 216.00000 H.T.I.~Ise 1larad kl - 150.00000 Doognele M1ritl blerce d 1903 Airwrl Rrw wn Cap1W Projects Fuc! 35488.W W 1 497 Tani Coy ahem lurking adurms ToIJ City share AIM *d Pness II &fie - Earl 8 MAr xnrh (Bltle openeE 12J15A8) 1 Madw"Iz Canal tir.>T.m 2 DWNrck 1 ao,em 78 3 Mldveel Cce"c ing LLC 1 Wn1 4 QSL CIXI rkg 1410, ®m PMw II Bldg - AnnvWMaprlue68almrbnm Wldng (Bide opened 1211898) 1 Gopher Stab Canhedon, Inc. 4ee.7wm 2 Bn4bach Cmebu:6on Co. 4W.7wm 3 Ebert iota 497,00aao 4 Pbbdt Cwtahuman Co , a VNw 5 Greysicne CarHhur4bn Co. we sea 0 Haeelen CanelneSan Co., Inc. us,9m.m 7 SbrY'y CortrecWs Inc. 5W wow 6 Nelson Con.WUdkn Co. gib 0aw 9 Rim Lab Corltradtrlg 10 C.O. Fled Co. 11 HaII6 ASexieee alu,aam 1,878,617.00 �r 0 TKDA clr. 0,- , 1goN TOLTZ. KING, DUVALL. ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS • ARCHITECTS • PLANNERS January 4, 1999 Mr. John Rodeberg Director of Engineering City of Hutchinson Hutchinson City Center 111 Hassan Street SE Hutchinson, Minnesota 55350 -2522 Re: Supplemental Agreement No. 1 Phase II Airport Expansion - Design Services Hutchinson, Minnesota TKDA Commission No. 11253 • Dear Mr. Rodeberg: 1500 PIPER JAFFRAV PLAZA a4 CEDAR STREET SAINT PAUL, MINNESOTA 55101.2140 PHONE:B51/2W -4400 FAX:E51/M - 00B3 Transmitted herewith are two partially- executed copies of the above - referenced Supplemental Agreement No. 1. It is our understanding that you will furnish one fully- executed copy of the Supplemental Agreement to us upon its signature by the City of Hutchinson. Please feel free to call me if you have any questions or desire additional information at 651 -292- 4527. Sincerely, Lyle W Project Manager LWK:mr Encl. An Equal Opportunity Employer SUPPLEMENTAL AGREEMENT NO. 1 Between THE CITY OF HUTCHINSON, MINNESOTA (OWNER) TiM TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED (CONSULTANT) for PROFESSIONAL SERVICES This SUPPLEMENTAL AGREEMENT NO. 1 made and entered into this day of , 19 , by and between THE CITY OF HUTCHINSON, • MINNESOTA, hereinafter referred to as the OWNER, and TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED, a corporation with a regular place of business at 444 Cedar Street, Suite 1500, St. Paul, Minnesota 55101-2140, hereinafter referred to as the CONSULTANT. WITNESSETH: WHEREAS, the OWNER previously engaged the CONSULTANT to provide architectural, engineering and/or other Professional Services in connection with Phase II Airport Expansion at the Hutchinson Municipal Airport, hereinafter referred to as the Project, which engagement was formalized in a Professional Services Agreement dated November 26, 1996, referred to hereinafter as the Agreement. AND, WHEREAS, the Agreement provided for Architectural, Engineering and/or other Professional Services for Phase II Airport Expansion. AND, WHEREAS, the OWNER has requested additional Design Services beyond the scope of the Project as defined in the Agreement, NOW, THEREFORE, the OWNER and CONSULTANT, for the consideration hereinafter named, agree to amend the Agreement by and through this Supplemental Agreement No. 1 as hereinafter stated. SA1 -1 i 1 I. I� PURPOSE 0 The purpose of this Supplemental Agreement No. 1 is to provide Design Services for the following development items not included in the Agreement: A. Reconstruction of Existing Aircraft Apron B. Redesign of the Entrance Roadway SERVICES TO BE PROVIDED BY THE CONSULTANT A. Modify the Agreement's ATTACHMENT A, SECTION I - PROJECT DES CRIPTION as follows, under PART A - PROJECT NO. 1 , add: 11 8. Reconstruct Existing Aircraft Apron (5 100 SY) 9. Revised Entrance Roadway (900 LF)" B. Delete the paragraphs under Agreement's ATTACHMENT A, SECTION IV - COMPENSATION, and replace with the following: • "Payment to the CONSULTANT for services described in this ATTACHMENT A shall be on a "Cost Reimbursement Plus Fixed Fee" basis as described in Agreement Article 3.A.2, subject to the following additional conditions: A. The Overhead Rate to be applied to this Agreement shall be 1.43 times Direct Salary Costs. B. The Fixed Fee for this Agreement shall be $23,589. C. The maximum payment under this Agreement shall not exceed the amount listed hereinafter without amendment as may be necessary to cover any increases in the scope of work and/or level of effort required to complete the scope of work described. Total Reimbursable Cost $157,411 Fixed Fee $ 23.589 Total Reimbursable Costs plus Fixed Fee Ceiling Amount $181,000" SA1 -2 0 IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 1 the day and year first above written. THE CITY OF HUTCHINSON, MINNESOTA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED By �✓' Darrel H. Berkowitz, P.E. President/CEO By Lyle Kratzke E. Project Manag • 0 SA1 -3 TOLTZ, KING, DUVALL, ANDERSON ST. PAUL, MINNESOTA 0 AND ASSOCIATES, INCORPORATED ENGINEERS • ARCHITECTS • PLANNERS OCTOBER 2, 1998 ESTIMATED ENGINEERING COSTS ADDITIONAL DESIGN PHASE ENGINEERING SERVICES HUTCHINSON MUNICIPAL AIRPORT SUPPLEMENTAL AGREEMENT NO. 1 CITY OF HUTCHINSON, MINNESOTA DIRECT SALARY COSTS: Senior Project Engineer 25 Hrs. @ $32.00/Hr. _ $ 800 Registered Engineer 100 Hrs. @ $26.00/Hr. = 2,600 Graduate Engineer 125 Hrs. @ $19.00/1 = 2,375 Technician 80 Hrs. @ $16.00/Hr. $1,280 Subtotal — Direct Salary Costs Overhead @ 1.43 Direct Expenses Travel & Subsistence $225 Computer $900 Subtotal — Direct Expenses Total Reimbursable Costs Fixed Fee (15 %) TOTAL - SUPPLEMENTAL AGREEMENT NO. l $7,055 $10,089 $1,125 $18,269 $2,731 $21.000 t(P 0 Minnesota Depart of Transportation Office of Aeronautics Mail Stop 410 712 East Plato Boulevard St. Paul, MN 55107 -1618 December 15, 1998 Gary Plotz City Administrator Hutchinson City Center 111 Hassan Street Southeast Hutchinson, MN 55350 -2522 Subject: Hutchinson Municipal Airport S.P. 4304 -If-, Agreement Number 78324 Arrival/Departure Building & FBO Facility `sZs?iUVIMI . Phone: 612/ 2964= Phone: 6121297 -16M Fax 6121297-5643, Fax 6121296 -1828 (651) 296 -8150 Enclosed in regard to your bid opening scheduled for December 15, 1998, is a sample resolution authorizing 2 city officials to enter into the state aid agreement on the subject project. We will require 4 copies of the resolution. In addition, we will also require a copy of the tabulation of bids and a copy of the low bidder's proposal. For your information, the costs associated with the arrival/departure building will be funded with 60% state and 40% local funding. The costs associated with the FBO facility will be funded with 50% state and 50% local funding. We will need the breakout of these costs in order to set up the funding agreement for this project. Sincerely, James D. Groehler, P.E. Regional Airport Engineer Enclosure cc: Mr. Jerry Petersen, TKDA 11 3�*) An equal opportunity employer Rev. 1/98 RESOLUTION No. 111 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 78324 "Grant Agreement for Airport Improvement," for State Project No. 4304 -14 at the Hutchinson Municipal Airport is accepted. 2. That the Mayor and 013� Administrator are authorized to execute this Agreement and any amendments on behalf of the Ci y of Hutchinson CERTIFICATION 0 STATE OF MINNESOTA COUNTY OF Ht:r.Fnn I certify that the above Resolution is a true and correct copy of the Resolution adopted by the City of Hutchinson (Name of Municipality) at an authorized meeting held on the 26th day of January 199-i-, as shown by the minutes of the meeting in my possession. Signature: CORPORATE SEAL /OR/ (Clerk or Equivalent) NOTARY PUBLIC My Commission Expires: t0� 0 fr9nnesots Departm of Transportation Office of Aeronautics Mail Stop 410 222 East Plato Boulevard St. Paul, MN 55107 -1618 December 15, 1998 Phone: 6 1 21 296 -82(12 Phone: 6121297 -1600 Fax: 6121297 -5643 Fax: 612/ 296 -1828 (651) 296 -8150 Gary Plotz City Administrator Hutchinson City Center 1 I I Hassan Street Southeast Hutchinson, MN 55350 -2522 Subject: Hutchinson Municipal Airport AIP 3- 27- 0042 -02 S.P. 430415; Agreement Number 78325 Phase II Development Dear Mr. Plotz: Enclosed in regard to your bid opening scheduled for December 15, 1998, is a sample resolution authorizing 2 city officials to enter into the state aid agreement on the subject project. We will require 4 copies of the resolution. In addition, we will also require a copy of the tabulation of bids, a copy of the low bidder's proposal, a project sketch showing the federal eligible items and a listing of the cost of the federal eligible items. The federal eligible items for this project will be as follows: I. Grade and pave partial parallel taxiway to Runway 15/33 (approx. 40' by 1,000'). 2. Grade and pave apron with connecting taxiway (approx. 265' by 520'& 40' by 2051. 3. Apron Lighting. 4. Grade, pave and light entrance road (approx. 24' by 900. Although the hangar taxilanes are also eligible for federal participation, federal aid is not being offered due to the priority of the work and the amount of federal funding available. For your information, the reconstruction of the taxilanes, the construction of the new taxi lane from the new apron, the construction of the new hangar area, the Wing for the FBO facility, the relocation of the fuel system, access road to the new apron and the modifications to the existing hangar buildings will be eligible for 50% state funding. The parking lot construction, clearing and grubbing of trees, well and septic system construction, fencing and grading for the arrival/departure building will be eligible for 60 state funding. A separation of quantities based upon the different funding rates will be required to apply for the federal grant and draft the state funding agreement. We are also enclosing for the city's action, 3 copies of the Agency Resolution. This resolution will allow our office to prepare and submit to the FAA the Application For Federal Assistance. If you have any questions concerning the above items, please feel free to contact our office. Sincerely, James D. Groehler, P.E. Regional Airport Engineer Enclosure cc: Mr. Jerry Petersen, TKDA An equal opportunity employer Rev. 1/98 RESOLUTION mo. 11148 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 78325 "Grant Agreement for Airport Improvement," for State Project No. 4304 -15 at the Hutchinson Municipal Airport is accepted. 2. That the Mayor and City Administrator are authorized to execute this Agreement and any amendments on behalf of the City of Hutchinson CERTIFICATION STATE OF MINNESOTA COUNTY OF MCLEOD I certify that the above Resolution is a true and correct copy of the Resolution adopted by the City of Hutchinson (Name of Municipality) at an authorized meeting held on the 26th day of January , 1992—, as shown by the minutes of the meeting in my possession. Signature: CORPORATE SEAL /OR/ (Clerk or Equivalent) NOTARY PUBLIC My Commission Expires: l 4 Mn /DOT TP- 08058 -04 110 -931 MINNESOTA DEPARTMENT OF TRANSPORTATION OFFICE OF AERONAUTICS 22 ET PLATO BOULEVARD S EMT PAUL, MINNESOTA 5SI07 -1618 TELEPHONE NUMBER: ;6121 296 -8202 City of L8 tchina on _ (Municipality) McLeod (County) RESOLUTION APPOINTING AND DESIGNATING THE COMMISSIONER OF TRANSPORTATION AS AGENT FOR THE City of Hutchinson HEREAFTER IDENTIFIED AS THE MUNICIPALITY. BE IT RESOLVED THAT: For the purpose of carrying out the following project AIP 3-27-0042-02 {h p _Mayor and City Adminiatrator are a orized to Sign dOCUMentS an , the muaicipalii does hereby appoint and designate the Commissioner of Transportation of the State of Minnesota u its agent and authorizes him or his duly authorized representative. 1. To request and receive any monism, either public or private, on behalf of the Municipality, including money received from the State of Minnesota or from the federal government, and to deposit such ironies with the State Treasurer. is 2. To pay to the Municipality any amount of such monies received ae may become due under the Municipality's contracts. 3. To make reasonable arrangements for the development of plans for said airport. 4. To engage in all negotiations and discussions with the Administrator of the Federal Aviation Administration. S. To be involved in dealings concerning the acquisition of the airport site. 6. To prepare and submit the Project Request. 7. To prepare and submit the Project Application. S. To execute the Sponsor's Assurance Agreements and the assurances required by Title 49 C.F.A., DOT, Subtitle A, CST, Part 21 and Title VI of the Civil Rights Act of 1964. The Municipality has reviewed and understands the Assurances of the Project Application, the Relocation and Real Property Acquisition Assurances, and the Standard DOT Title VI Assurances. The Municipality understands the requirements of the Single Audit Act of 1984 and OMB Circular A -128, 'Audits of State and Local Governments,- and shall have an audit in accordance with OMB Circular A -128. This motion was made by Ayes , Nays , motion carried. Signed: • Date: Title: and seconded by and the following vote taken: I , of the • do hereby certify that the foregoing resolution is a true and exact copy as duly passed by the (Seal) of and recorded in the minutes of a meeting held on the day of 19_, at which meeting there was present a quorum of the council. Signature: The Coamissioner of Transportation hereby accepts this appointment to act as agent for the as herein provided, subject to the limitations and conditions provided by the laws of this State. . Signature, Director Office of Aeronautics (Seal) Date: 0 January 26, 1999 To: Honorable Mayor and City Council From: John Olson, Ass(. Public Works Director Subject. Quotations received for pickup to be used by the Fire Chief We received 3 excellent quotations from local automobile dealers. Ei an's Auto Sala 1998 Chevrolet Pickup 15,4(x1 id_ miles $22,279.00 Valley Sales 1999 Chevrolet Pickup umv truck $22,742.38 Plowmans, Inc. 1999 Ford Pickup new truck $23,704.50 It is important to include as ninny local auto dealers as possible In the quotation process, therefore, the spceifications were written to include the potential for purchasing a used vehicle for the Me Chief. '[lie primary advantage to used vehicles Is the reduction in price because of depreciation. In (his case, the used vehicles available that generally met the specifications was a truck with options the City world not uonnelly specify (i.e., power locks mid power windows, and others). For the quo(ndons we received, to dirfereuce betiveen the price of the used trick and the lowest new truck is only $463.38. The benefit of purchastng the used truck cgta(ts to only $0.03 per tulle. hr addition, less than % of the warranly period is left tot the used truck. Had flit price diftefetiGai been greater, It would have been worthwhile to consider the purchase of a used vehicle. The first priority recommendation Is to putclrase a 1999 Chevrolet Pickup from Valley Sales ter $22,742.38. The differential In price between the new Purd and the used th'uck Is $1,425.50, which crakes the second priority recommendation to purchase a 1999 trtfrd Pickup Rom Plowman's htc. lbr $23,704.50. The last priority recommcriciation Is to putolase n Used 1998 Chevrolet Pickup from Eman's Auto Sales for S22,279.00. ,J EAn —« —'yy rrtt na:n� rn Bonestroo Rosene Anderlik & Associates Englneers 6L Architects 4/n(,h{•O. IJJU)n An V,Ak AlaA ,a,W,t br n .m AIb //nV' A(IIM.TpYM JCYPffunllY Gm/IAfy�• Olt, O PC • Juxpn C. AnOrm. •F • M.r, In L SerwlA. PC PKn(14 C Tunlep P(. - OIr1Y• ( Cpac. PE • R)CrR 6 b~ICIt P(. • JWrr A AI—don Pr . I."", W !0{(PC r(. MJ WtM• M C. C. A lnninr CAn iw' n" A JIOi //rr 1lN!'J N2:I low nol A ym MM. Pr rCQn A. Q010an, PC • Ro'Jwt R P!R!!f/IC. P! R.0 M,,U W Is Ile,. pE • O and O.1 Ol , Pk. • Pe DC C. Aye{d. AJ A • M.•ri A HAM on, rC Mb.Pap r. Rnal,Rrv PI• • IC4 R Pleb. PL. • 0CN(IMP An4naMl U • Mari R ROIII PI r fidne/ R Wtl an, M. PC. ! f • IOEOfC r KOIJ ,tn • A4nrI a •In, r Liman' P „U. PC . Alyn Qr k Sr A:n141. Pl 016cerl, P(d, NOOOHIn, Wan.. :•n4;I rIm IC MN• +u cc WI WNJM( wwwJ,un�alrOA erT Hutchinson Civic Arena Code and Structural Review of Bleacher System Bonestroo, Rosene, Anderlik & Associates BRA File No. 223 Gen January 22, 1999 Exlsling Conditions We understand that the bleachers were installed when the ice arena was constructed in 1976. The bleachers were originally installed in another arena and moved to the Hutchinson arena at that time. The bleachers are divided into two distinct sections. The lower section goes from the back side of the da.sherboiuds to the outside wall of the town rooms. The upper section is supported on the precast concrete mezzanine above the tewn rooms. The sectiuns are situated close together and appear as one continuous section of bleachers. • The bleachers have wood foot boards and wood scats that Lire supported by steel brackets. The brackets arc attached to steel channels that span transverse to the bleacher seats. The channels are supported by steel angles at approximately six feet on center. Longitudinal and transverse bracing is providal by steel angles. Most of the connections between the steel members cure bolted with the exception of some of the bracing perpendicular to Games supporting the bleachers. All of the steel members are painted black. The steel members show no evidence of corrosion. A 1 c The following is a Code Review of the existing bleachers identifying which items are in compliance with the 1997 Minnesota State Building Code and which items are not. The primary categories of review are: • Bleacher specifics • Exiting • Fire resistance • Accessibility compliance it is my rocornmendation that these bleachers be updated to fully comply with current code. Providing new bleachers or remodeling existing bleachers may be estimated at approximately SIOO per seat. • 1 111 rAt'.HF.RSda 233S West Highway 36 ■ St. Paul, MN 55113 • 651 • fax: 651.636 -1311 f 8 11-1 z , HUTCNINSBN PARKS & RECRE 612 254 4243 • u UBC 97 Code Seetton Item I 1008 -5.1 Row spacing 1008.5.2 Rise betwcon rows 4 1008.53 Seating capacity j 1008.1.4.3 Aisles - � -- F .5.5 Cross Aisles - rt: , BLEACHER CODE REVIEW HUTCHINSON Section 1008 Bleacbers January 22, 1999 Project No. 223GEN Description P. 83 (existing) n 12" minimum clear space between back of a seat and X the front of the next row of seat — 13" b. Minimum spacing of rows I X 22" back to back without ba ckrests. 22" 16" height max between fool boards. - TX 18" per person (lineal) upper bleachers = 662 lower bleachers = 669 _ Total -1 33 persons Roquired if: Row to Row height > 6" (req.). 16" Number of rows > 16 (no). 15 Row spacing > 28 ". (no). 22" Bottom seat board hoigM > 12 ". (req.) 33" Seat boa width < 11 (req.) Not Ir 54" in width (current width varies, typically 54) Stairways snd Stairs: Max 7" rise • (outside bleacher area). T6" 1 I' tread - _- —. X 11 " Max 8" ris inside bleacher area). I Handrails: 34 to 38" heijtltt w/ 12" extension at ends i • Comply with guardrails (no opening greater X tha 4" when op en on Cent rail at aisles (inside b leacher area) Discontinuous with openings not exceeding 5 rows for access to seating. (22" > size opening > 36"). Rounded terminations. One intermediate X 14" X none 42" X none 1.1rt1'1!!•Iih'M,NI ITf'I1! \304 IiLrAr'I ILUI..,) r FRI 05:07 PM HUTCHINSON PARKS & RECRE 612 234 4243 loge W Code Section Item 1l1()8.5.7� •Guardrails P.04 - -- - Description CompNapt Required at all portions of elevated seating 30 " X . grad e or mote. 42" height minimum. X 43 to 47" Comply with Section 509 4" max opening X12 to 14" 4" toe board 6" max diameter opening at stair tread. 5.8 l 'fue n U 0 9" max space between footboard and seat high where guardrails are required 1008. S: F oot Boar R . uired; no greater than''A" Apart fr seat boards. X I5 .6 Bleachers in a Nine seta to an aisle max (10 total) (318" + 18" +2 n X9 Huilding without 9). backrest Dead ends in vertical ais les < 16 rows gurcentW -- X l5 1008.7.4 1021.7.9 1W3.2. Distance to an exit lletermination of exit width Fait Width 6 k97 , 1 Pore resistancc Maximum 200' ill smoke protected assembly seating Stairs: 1600 occupants + ISO v 10.67 feet. Corridors 1 .600 4 200 - 8 none none X 13" X ( +230 ) no smok C syste M Inches per occupant x number of seats - exit width m inches. X 50" Corridor. 0.22 x 1330 - 272.6" required Prov. X 96" Stair: 0.30 x 1330 = 399" ttAUir _ _ c ..._.._..___... I Prov. +_— Occupancy: divisionA2.Iassembly Constntctiou: Type 11 - one hour 1 Unpo bleacher constr. is of unprotected_ me and wood — _,.l_Lected 1:%223123- GU%V1Vrcr11WSC1N 01.F,1CHM4AM JAN -22 -99 FRI 05:07 PM HUTCHINSON PARKS & RECRE 612 234 4243 P.05 UBC 97 Code Section Item MN start Handicapped code 1140 Accessibility viewing positions Description Compliant (existing) Yes No Main floor: access to main lovel required X Other Levels: access to levels other then the main level X used b th_ c & qqE public mus be by ramp or elev ator _ 1001 -1500— 16 wheel chair positions with companion X seating (current capacity 1330) viewing positions shall provide line of sight comparable t o those of all viewin Etas. I • Exception: a mid rail and 26" height at guard rails at front row of seating only. Structural Review Both the lower bleacher and upper bleacher sections were analyzed for tiro design loads specified in Chapter 16 of the 1997 Uniform Building Code. The design loads are 100 pounds per square foot to the overall hucacher system and 120 pounds per lineal foot of the bleacher seats and foot boards. "rho results of the analysis were: • The main steel support members for the bleachers are adequate to carry the design loads. • • The bolted connections between the steel members are not adequate to carry the design loads. Sonic of the connections are strossed to over twice the allowable stress if the bolts. • The connection of the bleachers to the concrete masonry wall outside of the team rooms is not adequate to carry the design loads. • The wood boards for the bleacher seats and the foot boards are not adequate to carry the design loads and have an oxcessive amount of deflection under the design loads. While the deflection of the boards does not pose a structural problem, it does cause an undesirable sensation to the user. Temporary Repair Options Two temporary repair options were investigated. Each of the options are mnporury in nature and have some restrictions to the use of the facility. Option 1 — Bracing Under the Seat Boards and Foot Boards This option would entail installing wood posts and bracing under each of the wood seat boards and foot Wards. The posts would reduce the span of the seat boards and foot boards in half and consequently make these elemonts much stiffer. The resulting allowable stresses in these members would be within the allowable limits. The addition of the posts and bracing would also significantly reduce the loads to the existing main steel frames that support the bleachers. This reduction in loading would reduce the stresses on bolted connections to he within the alkywablc limits. 1:\2I3k223- iEN\11U7c:I1lN%0V HI.1- AC111M Jm' • • • Since post are not desirable in the corridor outside of the team rooms, a now ennnection would need to be installed to suppon the bleacher frame at the masonry wall. In conjunction with this, seating in the upper Iwo rows of the lower section would need to be reduced to 24 inch spacing in lieu of 18 inch spacing. The estimated cost for this option is S25,000 to $30,000. Option 2 — Reinforcement of Existing Connections This option would nctually include four different items which are lister! below: • Strengthen existing connections with welding • Add a piece of wood under the foot boards to help distribute the load to both foot boards • Revise connection of the steel channels at the masonry wall outside of the team rooms. • Reduce the number of seats available by marking seats for one person every two feet instead of Ivory V-6" Drawbacks to this option are the seating capacity of the bleachers would also be reduced by about a 25 percent, i.e. instead of a capacity of 1300, the capacity would be 975. The seating would also need to be monitored to make sure that spectators are sitting too close together. The estimated cost for this option is 520,000 to $25,000. For Further information, please contact me or Jerry Pertzsch. Architect: Paul J. Gannon, AIA Structural: Jerry D. Pertzsch, P.E. Phone: 651.604 -4744 Phone: 651.604 -4895 I HI VAf HVItSAX . Hutchinson Civic Arena Structural Review of Bleacher System Bonestroo, Rosene, Anderllk & Associates By1DP January 18, 1999 Existing Conditions We understand that the bleachers were installed when the ice arena was constructed in 1976. The bleachers were originally installed in another arena and moved to the Hutchinson arena at that time. The bleachers are divided into two distinct sections. The lower section goes from the back aide of the dasherboards to the outside wall of the team rooms. The upper section is supported on the precast concrete mezzanine above the team rooms. The sections are situated close together and appear as one continuous section of bleachers. The bleachers have wood foot boards and wood seats that arc supported by steel brackets. The brackets are attached to steel channels that span transverse to the bleacher seats. The channels are supported by steel angles at approximately six feet on center. Longitudinal and transverse bracing is provided by steel angles. Most of the connections between the steel members are bolted with the exception of some of the bracing perpendicular to frames supporting the bleachers. All of the steel members are painted black The steel members show no evidence of corrosion. Structural Review • Both the lower bleacher and upper bleacher sections were analyzed for the design loads specified in Chapter 16 of the 1997 Uniform Building Code. The design loads are 100 pounds per square foot to the overall bleacher system and 120 pounds per lineal foot of the bleacher seats and foot boards. The results of the anal I ere: • The main steel support members for the bleachers are adequate to carry the design loads. • The bolted connections between the steel members are not adequate to carry the design loads. Some of the connections are stressed to over twice the allowable s0TM if the bolts. • The cotutection of the bleachers to the concrete masonry wall outside of the team rooms is not adequate to carry the design loads. • The wood boards for the bleacher scats and the foot boards are not adequate to carry the design loads and have an excessive amount of deflection under the design loads. While the deflection of the boards does not pose a structural problem, it does cause an undesirable sensation to the user. Temporary Repair Options Two temporary repair options were investigated. Each of the options are temporary in nature and have some restrictions to the use of the facility. E Option 1 — Bracing Under the Seat Boards and Foot Boards This option would entail installing wood posts and bracing under each of the wood seat boards and foot boards. The posts would reduce the span of the seat boards and foot boards in half and consequently make these elements much stiffer. The resulting allowable stresses in these members would be within the allowable limits. The addition of the posts and bracing would also significantly reduce the loads to the existing main steel frames that support the bleachers. This reduction in loading would reduce the stresses on bolted connections to be within the allowablc limits. Since post are not desirable in the corridor outside of the team rooms, a new connection would need to be installed to support the bleacher frame at the masonry wall. In conjunction with this, seating in the upper two rows of the lower section would need to be reduced to 24 inch spacing in lieu of 18 inch spacing. The estimated cost for this option is $25,000 to $30,000. Option 2 — Reinforcement of Existing Connections This option would actually include four different items which are listed below: • Strengthen existing connections with welding • Add a piece of wood tinder the foot boards to help distribute the load to both foot boards • Revise connection of the steel channels' at the masonry wall outside of the team rooms. • Reduce the number of seats available by marking seats for one person every two feet instead ofevery 1'-6 ". Drawbacks to this option are the seating capacity of the bleacbers would also be reduced by about a 25 percent, i.e. instead of a capacity of 1300, the capacity would be 975. The seating would also need to be monitored to make sure that spectators are sitting too close together. The estimated cost for this option is $20,000 to 525,000. Structural Review • Both the lower bleacher and upper bleacher sections were analyzed for the design loads specified in Chapter 16 of the 1997 Uniform Duilding Code. The design loads 100 pounds per square foot to the overall bleacher system and 120 pounds per lineal foot of the bleacher seats and foot boards. The results of the analysis were: • The train steel support members for the bleachers are adequate to carry the design loads • The bolted connections between the steel members are not adequate to carry the design loads • The connection of the bleachers to the concrete masonry wall outside of the team rooms is not adequate to carry the design loads • The wood boards for the bleacher seats and foot boards are not adequate to catty the design loads and have an excessive amount of deflection under the design loads. If the foot boards were tied together to act as one board instead of two individual boards, the allowable stress" would be within the allowable stresses. • 10 1:=\221GCN%K rrCHIHSON BLEACHERS -doe u • 11 UBC 97 Section Code Item Description t-ompuant Yes No 1008.5.1 Row spacing a. 12" minimum clear space between back of a seat and the front of the next row of seats. X 13" b. Minimum spacing of rows 22" back to back without backrests. X 22" 1008.5.2 Rise between rows 16" height max between foot boards. X 12" 1008.5.3 Seating capacity 18" per person (lineal) upper bleachers - 662 lower bleachers = 669 Total — 1,331 Persons 1008.5.4.3 Aisles Required if: row to row height > 6" (req). Number of rows > 16 (no). Row spacing < 28 ". (no). Bottom seat board height < 12 ". (req) Seat board width > 11 — r X Aisles req. prov. Width 44" minimum seats on both sides). X 36" minimum seats on one side). X 1008.5.5 Cross Aisles Not < in width current width varies < 54'1 X 1008.5.6 Stairways and Ramp Stairs: Max 7" rise — (outside bleacher area). X Max 8" rise inside bleacher area). X Handrails: 34 to 38" height. Com2ly with R=drails when open on side. X X 42" Center rail at aisles (inside bleacher area) Discontinuous with openings not exceeding 5 rows for access to seating. (22" > openings > 36'). Rounded terminations. One intermediate horizontal rail X Aisle width: 48" minimum X 42" 1008.5.7 ' Guardrails All portions of elevated seating 30" above grade or more. X 42" height minimum. X Comply with Section 509 (4" max opening 6-4" turn ra toe board 2 -6" diameter max at stair tread. X Exception: a mid rail and 26" height at guard rails at front row of seating. (V23R3{ENINUTCNINSON BLEACNE0.SAm V UBC 94 Section Code Item Description Compliant Yes No 1008.5.8 Toe Boards 4" hi h where wound rails arc required. X 1008.5.9 Foot Boards Required; no greater than S:" apart from seat boards. X 1008.6 Bleachers in a Building without backrest Nine seats to an aisle max (10 total) (319" + 19" =1S). Dead ends in vertical aisles < 16 rows (15 currently) X 1008.7.4 Distance to an exit Less than 200' in smoke protected assembly seating 15' to roof structure from highest aisle Complete with 905 smoke control system. X ( +230) 1021.7.9 Determination of exit width Stairs: 1600 occupants + 150 — 10.67 feet. Corridors 1,600 + 200. 8' 1003.2.3 Exit Width Width factor x number of seats = exit width in inches. Corridor. 22 x 13330 = 292.6" +12 — 24.4'. Stair. 30 x 1330 a 2 = 199.5" + 12 — 16.6'. 1004.3.23 Occupancy with fixed seats Existing Conditions We understand that the bleachers were installed when the ice arena was constructed in 1976. The bleachers we originally installed in another arena and moved to the Hutchinson arena at that time. The bleachers are divided into two distinct sections. The lower section goes from the back side of the dasherboards to the outside will of the team rooms. The upper section is supported on the mezzanine above the team rooms. The sections are situated close together to appear as one continuous sections of bleachers. The bleachers have wood foot boards and wood seats that are supported by steel brackets. The brackets are attached to steel channels that span transverse to the bleacher seats. The channels are supported by steel angles at approximately six feet on center. Longitudinal and transverse bracing is provided by steel angles. Most of the connections between the steel members are bolted with the exception of some of the bracing perpendicular to fames supporting the bleachers. All of the steel members are painted black. w2M3-00MU TCHINSON BLEACHERSAm 0 <r Hutchinson City Center 111 ll s Street SE aut0lneon, MN 55MO -2522 720.587- 5151/Fm 324234-0240 FOR IMMEDIATE RELEASE JANUARY 20, 1999 CITY OF HUTCHINSON GARY D. PLOTZ, CITY ADMINISTRATOR 320 -587 -5151 PRESS RELEASE Hutchinson — January 20, 1999 — At the closed City Council meeting of January 19, the Hutchinson City Attorney updated the City Council on a prior insurance claim that was submitted to the League of Minnesota Cities. Additionally, the City Council received a preliminary evaluation of the Hutchinson Civic Arena bleachers by a structural engineer from the consulting firm of Bonestroo, Rosene & Associates. The recommendation of the structural engineer was to bring the existing bleachers up to the 1997 Uniform Building Code or, in the alternative, to purchase new bleachers that would meet current codes. The consultants informed the Council that a "detailed cost estimate" on these two recommended alternatives could be ready by the first City Council meeting in February. 0 i Nntod m m y ckd proer - Hutchinso City Center 111 Ra n Stn:et SE Hutchimon, MN 553542522 324587- 515VFn 320. 234 -42" PRESS RELEASE PAGE 2 The concept of a temporary upgrade of a portion of the bleachers for the remainder of the skating season was evaluated and presented by the consultant; however, the short term alternative was not recommended for reasons of cost, estimated at $25,000 to $30,000, and the significantly reduced seating capacity. Additionally, the temporary upgrade would not meet a longer term objective of meeting the many requirements of the 1997 Uniform Building Code. The Council will consider taking action on the recommendations of the consulting engineer at the regular Council meeting of January 26. Kill 0 primed m m war - JAN 21 '99 LCAQ-C OF MN CITIES P.2 Child injured in fall through blea...emidji bnkedm1i Lame (1/2111999) htt0 /www.pion lana.eom/doex/o121bluchers.htm 0 A :'1 i' Sports Entntsr#rw Nutt Go BEMIDJI, Mina (AP) — A 2112 -year -old girl was rocovcrmg today after falling 1g feet to a gymnasium floor through the Lwka bleachers at Bemidji State University. Ise Madisson Larson was being released from the hospital this WOW Coo br morning, said her father, Kevin Larson_ He said his daughter so.oW a.00na broke her lower left arm and had a concussion. Cl&wftd A ds " She's very tired and in a lot of pain," he said this morning. sheer "We're relieved and shaken." The toddler was playing on the bleachers Wednesday night with fill through a 12-inch space her twit brother, Tristen, when she between the bleachers and a permanent stairway. Their mother was standing next to the children when the girl fell. University workers tried to extricate the girl, but the design the bleachers allows access only through the same space decided to the girl fell or by rolling back the bleachers. Officials leave the decision to rescue workers, who crawled through the space and took her to Borth Country Regional Hospital. Madissoa was trapped tinder the bleachers for about 10 minutes, and her cries were audible throughout the gymnasium. 0 1 of 2 "She was down there for a long time," said Madisson's grandfather, Bill Austin of Barnesville. "At least it seemed like a long time. (Even though she is out) it is still scary." The bleachers are equipped with removable metal guard railings. However, at the time of Madisson's fall , the railings were installed on the lower half of the bleachers but not the top halt. Craig Stinson, BSU director of campus recreation, said he didn't know why the guard railings were not in place. Kevin and Dawn Larson of Solway had taken their three children to watch a family member who was Playing on the visiting University of Minnesota - Morris women's basketball team. On Jan. 3, a 6- year -old boy died in a similar fall from a sculled ,. open bleacher" at a Hutchinson hockey areas Toby Lee of Mound fell through the 13 -inch gap between the footboards and seats on the bleachers at the Hutchinson Civic Arena. 1/21/991:43 PM Child injured in fall through bleachers Nem at Bemidji basketball game 1 21 '99 03:03PM LFAGLE OF MN CITIES P.3 Child injured in fall through blea...emidji basketball game ( 1211 1999) hap: //www. lan eLco'"idoes/Ol2lbiaKhers.bbn The Hutchinson City Council recently received a preliminary evaluation of those bleachers. A structural engineer recommended bringing the bleachers up to current building codes or buying new bleachers that would mat those codes City Ad ministrator Gary Plow said a detailed cost estimate of those recommendations is expected when the council meets next month. b>' a statewide bleacher safety � gt led by p from Mound- westonha Hockey Association, who ovate present when the accident happened. The group's goal is to re t ro fit existing .. open bleachers" with safety nets, such as those installed under temporary bleachers at the St. Michael - Albertville Arena, which opened Dec. 19. The number of open bleachers at parks and athletic fields across t!� Minnesota probably number in the thousands. The current state standard for all bleachers specifies the space FOaeDiSdS between footboards and seats cannot allow a 9-mch sphere to pass through, according to a state l3uulding Codes and Standards 9adt to toe Department spokesman. • 121/99 1:43 PM 2 of 2 r — d b, JAN 21 1 99 03:03PM LERC1£ m CITIES P.4 THE COST OF A MISTAKE Bleacher safety review is appropriate response (111911999) hap: /Avww.pion com/sw c- &NS- doermuched- 3&NS -&c- number - I r- y Published: Tuesday, January 19, 1934 sporm Bleacher safety review is appropriate E'"stcl° response Tech No one expects the world to be absolutely safe from danger. wan. caakr Still, that should not blind us from examMM9 tragedies like the special Report$ one that killed Toby Lee to search for cost-effective preventive cleaemad Ass measures. °° I Toby, 6, of Mound, died early this month after falling thm* Rightly, the city o bleachers at the Hutchinson Civic Arena Hutchinson closed down the bleachers; it is awaiting a report from engineers on the bleacher structure. A police investigative report is also due this week. Meanwhile, a citizens group came together after the accident to • inform municipalities of the dangers of wide gaps in bleacher structures so that no one is injured in the future. The group will survey municipalities to loam the style of bleachers in use and will urge the use o nets to catch small children. They may seek funds from the Legislature to help municipalities replace or renovate old bleachers. Some argue that this death was a freak accident, that the fault rests with inattentive adults, that no place in the universe is without risk. Do we wait, then, for further deaths and serious injuries to build a case for statewide change? If a parent's attention lapses for a minute during an event, the Penalty should not be the death of a child. The issue is common -sense safety. Local building codes govern the construction of these buildings in outstare oommunmcs, although unsafe bleachers are not uncommon in the metro area. Help This -- i time to r re � v � iiew building codes statewide to cttsure that hu rl iM Safety standards are met. Feedback Clearly, the best gap in a staircase bleacher is no gap at all — information wisely remembered by those planning for fumre sports pact to Top shelters and gymnasiums in Minnesota. E 1 of 1 1121/99 1:45 PM JAN 21 '99 03 :04P9 LEPQE OF MN CITIES P.S Child injured m fall through bleachers at Bemidji basketball ganhttplAwww2. hm e- comlegibi ... &dats = 2l- lan•99 &word— lee&word -toby WO" A Na 17 �Y ��t Mr"S t'/I pin PUb4VlVd Tpiugdiy., Jnnynry 21. 1979 EIB WMIq{1Rat1 Child injured in fall through bleachers at Bemidji basketball game 0 - -- mom BEMIDJI, MINN. — A 2 year -old girl was hurt Wednesday nigat O tOo after falling 12 feet to a gymnasium floor through the bleachers at Bemidji State University. Maddison Larson was playing on the bleachers with her twin brother, Tristen, when she fctl through a 12 -inch space between the bleachers and a permanent stairway. Their mother, Dawn Larson of Solway, was standing next to the children when the girl fell. Rescue workers crawled through the space and took Maddison to North Country Regional Hospital, where she was listed in stable condition. She was napped under the bleachers for about 10 minutes, and her cries were audible throughout the gym. The bleachers are equipped with removable metal guard railings. But at the time of Maddison's fall, the railings were installed on the lower half of the bleachers but not the top half Craig Stinson, BSU director of campus recreation, said he didn't know why the guard railings were not in place. On Jan. 3, a 6-year -old boy died in a similar fall from a so- called "open bleacher" at a Hutchinson hockey arena. Tobyl.ee of Mound fell through the 13 -inch gap between the footboards and seats on the bleachers at the Hutchinson Civic Arena Toby's death spurred a statewide bleacher safety campaign led by parents from the Mound- Westonka Hockey Association, who were present when the accident happened. Associated Press ¢ CoFYr phl iF Ufl SIHr T l hung. All r ynL rpyrvn'd. • C] A 1 of 1 121/99 1:49 PM O JAN 21 '99 m:e4m LEAGUE OF 1N CITIES -- t lutchinson to Play hockey at home again with a fan limit hV:/ /www2.stara;buue. corn/cs1- bi...&Aatrl4Jan -99 &word— iee&word —toby • PUNMhwl Thurseay, Nruxy +4. 1009 SPORTS Hutchinson to play hockey at home again with a fan limit o cm From Staff Reports 4D Wb Hutchinson will begin allowing limited attendance, standing room only, at its home hockey games stung tonight at 7. whoa Holy Angels visits Hutchinson Civic Arena for a Missotet Conference game. The Tigers have not played a home game since 6- year -old TObyLeedied before his brother's pee wee hockey game on Jan. 5. He slipped between the bleachers, fell to the arena floor and later died at a hospital. The bleachers now are roped off. The Minnesota League of Cities and the city of Hutchinson both have stated that there can be no more that 200 people m the arena, including coaches and players. So Hutchinson is issuing 100 passes per school. We're doing that for the present time, until we hear that its OK to do otherwise," Hutchinson athletic director Charlie MUM said. "those passes include players and coaches, so I give them their passes r>f st. The rest go two for each family so the parents an attend." Among those who will be left out for now — the Tigers have four regular- season home games left — are Hutchinson's cheerleaders and band. "I've talked to the band," Munz said, "and they've been fine with it_ I think the cheerleaders are the most unhappy, but these are dire times. "I think everyone has been looking at their own arenas, wondering where they stand," Munz said. "This is a wake -up call. I think the important thing is that people make corrections to their own stadiums so this doesn't happen again. -- Jim Paulsen Thole to stay for '99 Longtime Stillwater coach George Thole, whose 280 victories rank second among state football co aches, will continue to guide the • Ponies for at least another season. I of 2 121!99 1:49 PM 91-1:4 p��n Han H uO North , in nftc �� i7 � f� Hdiirm. Minrwh 65350 (370) 557.45M RestauraM • January 22, 19% City of Hutchinson Mayor and City Council Subject Bavarian Haus Oktoberfest We at the Bavarian Haus Restaurant would like to host our second annual Oktoberfest Celebration. As in 1998, we request the use of the parking lot located behind our restaurant the set tip would be the sane as the 1998 Oldoberfest I u an arts and crafts event is planned for the weekend of September 17 -18, to avoid conflict, we have c to told our Oktoberfest on the 11 -12 of September. The weather should still be comfortable and hopefully, no ran! Tradrtionalty, Oktoberfest in Germany starts the week of September 1 e and ends the first pat of October. Our celebration will be handled the same as last year, following all rules and regulations set forth by the City of Hutchinson and the State of Minnesota. Of course, the event will be handed in an orderly and professional mariner. This years entertainment will again 'include the Bavarian Musik7wslers and Garr AlbrecM, the 'Organ grinder and his mcinkeyl We also plan to contact the Xbwn Rupredrt Band, Jerry Schuft, and The Berme ti %ams Band. In addition, this year our event will feature our son Ron Lanprecht as the Host Ron has spent much of the last ten yeas entertaining as a stard-up comic and featured speaker at many events. Oktoberfest 1999 is sponsored in pat by Hacker- Pschorr Brewery of Kx Germany, featuring their representative from Paulaner North America, Lym Severson. Showcased this year will be two fine Hacker- Psdorr beers, the Hacker- Pschorr 'OldoberfeW, and the Hacker- Psdrorr 'Munich Edeltoll (light lager). Food this yea features Brats made by Lang s Old Fashioned Meat Market, our very own special sauerkrau , Bavarian Pretzels, and, of cerise, apple strudel turnovers. in keeping with German tradition, we are looking into the possibility of serving rotisserie dvcken as one more special item on the food menu. Val a 0 g - 11 Hutchinson City Center 111 Haven steel SE Hvtchlm n, NIN 553 -WZ522 320 - 587- 5151/F" 320.2344240 P ub PubUc Inforwa Notic Tuesday, March 10, 1998 @ 6 p.m. Oktoberfest Celebration sponsored by Bavarian House proposed for September 19, 1998 The City of Hutchinson will be holding a Public Informational Meeting at 6:00 p.m. at the City Council Chambers to discuss the proposed event noted above. It is proposed to utilize about 1/3 of the Municipal Parking Lot E (Block 501bordered by J." Avenue North, Franklin Street and Washington Avenue) for the event. The City is in the process of setting the guidelines for this and other potential future events. These guidelines are currently proposed to include: ♦ Liquor service must end no later than 11:45 p.m. ♦ Music must end no later than midnight. Volumes will be limited and monitored. ♦ All areas serving liquor must be fenced. All participants must have their age verified. ♦ Portable toilets and hand washes must be provided to serve the proposed number of attendees. ♦ The sponsor must provide for two law enforcement personnel to monitor the site. ♦ The sponsor is required to complete all clean-up on and adjacent to the site. A deposit will be required to cover City costs if clean-up is not satisfactorily completed, or if permanent damage is done to City property. ♦ The sponsor will be required to have the proper insurance to cover liability issues. ♦ The sponsor shall provide barricading and traffic control for the site. Other requirements may be added. Police Services have a list of additional standard requirements if liquor is served. Please plan on attending if you have specific issues that you would like to have addressed or contact Planning Secretary Bonnie Baumetz at 234 -4203. 0 PrWmd m xyd�4 ,� - FOR YOUR INFORNA TI ON and Permit ON Oktoberfest Celebration/Bavarian House Saturday, September 26, 1998 This agreement by and between the City of Hutchinson, hereinafter referred to as "CITY" and Woody and Doris Lamprecht, owners of Bavarian House, hereinafter referred to as "SPONSOR ", covers issues related to the proposed "Oktoberfest Celebration" to be held Saturday, September 26, 1998. It is agreed and understood that the SPONSOR shall: 1) Agree to all items noted in this agreement/permit and pay a permit fee of $75 2) Provide the CITY with a Damage Deposit of $1,000. This will cover potential damage to the site, including but not limited to damage to landscaping, bituminous, street lights, garbage cleanup, etc.. The SPONSOR shall have the opportunity to repair any damage prior to the work being completed by the CITY, with funds being deducted from he deposit. If repairs are made to the City's satisfaction within 7 days of the event, the entire Damage Deposit will be returned. 3) Clean the site during and following the event The SPONSOR may hire the City sweeper and operator for final cleaning at a cost of $85/hour 4) Liquor service must end no later than 11:45 pm. 5) Music must end by midnight. Volumes must be limited and monitored to avoid undue hardship on the surrounding residential neighborhood. 6) Fence all areas serving liquor. All participants shall have their ages verified. 7) Portable toilets must be provided and monitored to properly to serve the expected attendance. 8) Meet all conditions of the law enforcement requirements as noted in the separate agreement with the Hutchinson Police Department 9) Provide proper liability and dram -shop insurance, with the CITY noted as "Additional insured ". 10) Provide and pay for all required barricades, fencing and traffic control for the site. SPONSOR: Ili /�� /^•iLre1 _ � J CITY: • Date: 6 7__� 1 3 ggo Doris Lamprecht � I �� 7 1: Pubwark.VBmwim TRUSTEES OF THE DIOCESE OF MINNESOTA, INCORPORATED Suite 201 1730 Clifton Place Minneapolis, MN 55403 -3242 (612) 871 -5311 Fax (612) 971-0552 January 12, 1999 Mr. Jim Marka Director of Planning The City of Hutchinson 111 Hassan Street SE Hutchinson, Minnesota 55350 -2522 Dear Mr. Marka: It has been indicated to us that you or your organization may be interested in purchasing the real property on which St. John's Episcopal Church is located at 105 2 °d Avenue SE, Hutchinson, Minnesota. Enclosed is a sale summary regarding the church property. If you would like additional information please contact Gordon Engstrom at the phone number provided in the enclosed materials. We look forward to hearing from you. Sincerely, P}em a c� M . Can Qo 64 Renee M. Carlson Enclosure �— CT, TRUSTEES OF THE DIOCESE OF MINNESOTA, INCORPORATED • Suite 201 1730 Clifton Place Minneapolis, MN 55403 -3242 (612) 871 -5311 Fax (612) 871-0552 FOR SALE St. John's Episcopal Church Hutchinson, Minnesota The Trustees of the Diocese of Minnesota, Incorporated are offering for sale the real property located at 105 2 Avenue SE, Hutchinson, Minnesota. Property Description 550,000 The property consists of 8,712 square feet of land. The property is centrally located near downtown Hutchinson. The one story frame building was built in the 1880's and consists of approximately 3,212 square feet. The main floor of the church building contains a sanctuary with alter and cathedral ceiling. It has a seating capacity of approximately 100. The basement area has is a small kitchen, recreation area and two finished baths. If you would like further information regarding the above property, please contact Gordon Engstrom at (612)870 -3308. If you wish to make a purchase offer, please do son in writing to: Trustees of the Diocese of Minnesota, Incorporated c/o Gordon R. Engstrom, Secretary 1730 Clifton Place, Suite 201 Minneapolis, Minnesota 55403 -3242 Enclosed: Appraisal Report cover letter Summary of Important Facts and Conclusions Map • gam. T . H \ P NAGELL APPRAISAL COMPANY, INC. L SINCE 1968 7515 MU -.ara Boulevard, suite 0115 Mnneapolb, Minnesota 55126 _ Trustees of the Dioceses of MN, Inc. Attn: Renee' Carlson 1730 Clifton Place #201 Minneapolis, MN 55403 -3242 Dear Ms. Carlson: November 23, 1998 In accordance with your request, an inspection and limited appraisal (summary report) has been made of the following described property: Subject Property: St. John's Episcopal Church 105 2nd Street SE Hutchinson, NLY It is legally described herein. The appraisal assumes that the property meets all current environmental standards. The appraisal analysis and conclusions are subject to certain limiting conditions and assumptions described herein. As a result of my appraisal and experience, it is my opinion that the current fair market value of the subject property as of November 4, 1998 is: FINAL VALUE ESTIIIIATE $50,000 The accompanying report contains data secured from my personal investigation and from sources considered to be reliable; however, correctness is not guaranteed. To the best of my knowledge and belief, the statements contained in this report are true and correct. Neither my employment to make this appraisal, nor the compensation, is contingent upon the value reported. This report has been prepared in conformity with the appraisal standards set forth by Uniform Standards of Professional Appraisal Practice. AD Sincerely, LYLE H.. A " William R. Waytas, SRA, CRP Certified General MN 4000813 Phone: (611) 544 -8966 Fax: (611) 544 -8969 Web: www.nagellappraisals.com info@mgelloppraisaii.com r -G. Cost Approach: Sale Comparison Approach Income Approach: Final Value (as is): • NIA $39,000 as a church use $50,000 as vacant land for commercial use NIA $50,000 (� 1 • ''. bm a..' y5 .. .•r.x ..: General Description: Church Appraisal Report: Limited Appraisal (summary report) Current Use: Vacant, was St. John's Episcopal Church Special Assumptions: See report for standard assumptions Site Size: 8,712 SF Building Size: 3,212 GBA Age: 1880's est Quality /Condition: Average/Fair Zoning: C -3, central commercial district Highest and best use: Church or vacant land for commercial use • Property rights appraised: Fee simple Personal Property: No business or personal property included Cost Approach: Sale Comparison Approach Income Approach: Final Value (as is): • NIA $39,000 as a church use $50,000 as vacant land for commercial use NIA $50,000 (� 1 PEAT MAP >. 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Y afro 7 ciao as sa oB.+O o9�f � -� arra��r•>•r. 0 M 14 -G, .t 10 270 �— 0. — W W as sa oB.+O o9�f 33 es F-- oC90 N 71 4 092 0900 0950 � -� arra��r•>•r. 0 M 14 -G, w Hutchinson Area Health Care Hutchinson Community Hospital Burns Manor Nursing Home • Dassel Medical Center • Winsted Family Practice Clinic • 1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000 RECENED January 20, 1999 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: AN 9 i 1999 orry OF HUTCHINWN The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on January 19, 1999, received a report from our City Attorney, Marc Sebora, regarding the Allina Management Agreement. The following reflects the recommendation of the board regarding the report. "Allina Agreement Marc Sebora, City Attorney, reported on the discussions with • Allina legal council regarding the Allina Management Agreement (attached). The agreement has recently been modified by Allina to reflect changes that are necessary to be consistent with their Compliance program and other hospital management agreements. Sebora reported that consensus has been reached with the exception of the "arbitration" clause. Sebora explained that he believed that HAHC should have the right to sue if there was an issue that couldn't be resolved. The board determined that arbitration would be an acceptable means to settle a dispute and that the 90 -day out clause was a sufficient remedy. Following discussion, motion was made by Chrissis, seconded by Erickson to recommend to the City Council that the Allina Management Agreement be signed. All were in favor. Motion passed." Thank you, in advance, for consideration of this request. Don Erickson and Marc Sebora will be able to answer questions you may have regarding this item at your meeting on Tuesday. Sincerely, CHINSON AREA HEALTH CARE Philip G. raves President /cs 0 ARNOLD, ANDERSON & DOVE 'PO«66KMIAL lIM1'110 LW� •APT4ER9 P DAVID e. ARNOLD' STEVEN A. ANDERSON LAURA K. FRFTLAND PAUL 0. DOVE" JANE VAN VALKENSURG RICHARD O MCOEE WALTER P. MK HMI.A. 111 JAMES UTLWV LIARC A. 6ESORA •u�o.a..min w riar.uo rlr,o� ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 56130 -2363 (320) "7 -75n ,^x (So) W. RESIDENT ATTORNE V MARC A. 5E60RA September 23 • Mr. Phil Curves Hutchinson Area Health Care 1095 Highway 15 S. Hutchinson, MN 55350 Re: Management Services Agreement Our File No. 3750 -99009 Dear Mr. Graves: OF COUNSEL RICHARD J. SCHIEFFER RODERTM.GARONER 3661 CEDAR LAKK ROAD MINN%APOU6. MINNESOTASSA/6 (612( 5A 9000 FAX (4612) 5AS -1793 501 SOUTH FOURTH STREer PgINCFTON. MINNrSOTA 65371 (612) 269.221 - FAX (612) 2ag.560s Sent vu faesimile: (320) 597 -3340 and by U.S. Mai! Thank you for forwarding the Management Services Agreement to my attention for my review. I have had an opportunity to review the document in daail and have the following concerns about the agreement about which you may want to satisfy yourself prior to entering into the agreement. Section 11- 1ndemni5cation; This section requires the local health system to pay the costs, including attorney's fees, of Allina due to any claims brought against Allina for acts or omissions of the local health system. This is significant because 1 envision that many times actions will be taker[ or procedures instituted which may have arisen with Board action but were dote so at the request o£ or with input from Mina. In other words, the local health system potentially could be "on the hook" for fulfilling tUlina's wishes. As I mentioned to you earlier. this is significant because it includes attorney's fees which can be a very significant cost and, as mentioned, you would be responsible for paying Allina's attorney's fees. Also, please recall that in Section 10 of the agreement the" health system is required to have extensive bonding and insurance coverage for liability purposes. • 2. Section 13 - Protective Covenant; In this section the local health system is required to pay AOina $25,000.00 at such time that an Allina employee becomes a health system employee. In addition, an Allina employee who becomes a health system employee may not work for the health system for a period of one year after ceasing employment with Allina. While I'm sure this section is intended to cover upper level administrators and physicians, the section is written in such a way that conceivably any employee, (custodians, etc.) who for whatever purposes change employment from Allina to the local health system could make the health M CERT AS A REAL PAIOF TGR LAW 3rEGALIST BV T,1E MINNEa OTA "'TATS GAR A"OCIAYION 20:3c?d 0t££ L8S 02£: 8601- L8S -02Z 3'00 N0Sd3CNt1 0 CSI -:Ot 86- £2 -d35 0 Mr. Phil Graves September 23, 1998 page 2 system liable for this $25,000.00 penalty and one year restriction. As I mentioned to you, when these types of restrictions become part of an agreement the party having to suffer the restriction should be given some additional oompensation for having to have the responsibility of carrying this burden. Also it is interesting to note that the restrictive covenants in this section are one -sided as they burden only the local health system whereas if the health system employee should go to work with AfGna, A llina suffers no such penalty. 3. Section 19 - Arbitration; As I mentioned to you, this section requires the local health system to give up its right to bring disputes arising out of this agreement to Court. Hennepin County, where Allina is based, requires lawsuits to go through arbitration anyway so there is a good chance that any claim brought by the local health system against Allina would go to arbitration regardless of whether this section was in this agreement or not. I want to stress to you that I fed it is a bad idea to give up the ability to go to Court to resolve disputes if used be. Under the arbitration clause in this agreement, Allina can force the local health system to go through binding arbitration which means you would be stuck with any decision an arbitrator would make. Also, you have very little control over who the arbitrator(s) may be and thus there is a strong likelihood that potential arbitrators could be biased in favor of AIlina. I see nothing wrong with requiring a nonbinding arbitration or mediation as a • preliminary step to resolving disputes, however, I would never recommend giving up the option of going to Court if that step were necessary. Other than these points the agreement seems to be pretty reasonable. If you have other questions or concerns regarding this matter please let me know. Sincerely, ARNOLD, ANDERSON & DOW, PLLP Marc A Sebora MAS)m n lJ 1 M: 39 0 5d OMM L 0t BS 022 96- L8S -02£ 3r100 NOS2f3'Jw 0 OOrq1N WDa3 0h 0T 86- E2 -d35 Jan -26 -99 03t491 HAHC tr.,Om 320 587 3340 P -02 11: _r ..11+ NO n;60:10.n .'. p i • HUTCHINSON AREA HEALTH CARE MANAGEMENT SERVICES AGREEMENT THIS AGREEMENT made and entered into this _ day of _,_ , 199 by and betwwn Hutchinson Area Health Care, a Minnesota non -profit corporation, (hereinaficr "Health System ") having principal ufficcs at 1095 Highway 15 South, Hutchinson, Mmmtesota 55350, and Allina Health System Corporation, a Minnesota notArr-profit corporation (hereinafter "Allina") having principal offices at 5601 Smdana Drive, Minneapolis, Minnesota 55440; WITNFSSETH: Y WHEREAS, Health System is committed to the delivery of necaaaary high quality health care smites in an efficient and low cost manner within the community it serves; and WHEREAS, Allina is an integrated health services system with the shared vision, programs, people, resources and commitment to the delivery of 1m 6h quality health care services at the lowest possible cost; WHEREAS, Health System is of the opinion that the management expertise provided by Allina could and should be enmpluyed in the operation of Health System and its vanous programs for the ultimate benefit of the community it serves; and • WHEREAS, Allina is willing to make its expertise available to Health System through the services of a qualified full -time hospital administrator to be provided by Allina to Health System under the terms and conditions stated herein; NOW, TH EREFORE, in consideration of the mutual covenants stated herein Wow, the parties hereby agree as follows: 1. DESCRIPTION OF THE MANACFn FACILITIES; Hutchinson Area Health Care is under the ownership of the City of Hutchinson with certain powers reserved to the City Council as specified in the City Charter, and other powers vested in the Board of Directors as specified in the Health System Bylaws. Nothing in this Agreement shall transfer any ownership rights in llexlth System to AT IS. As presently established "Health System" facilities consist of a sixty -six (66) bed full - survice acute care hospital and a one hundred twenty -eight (128) bed skilled nursing facility, and primary care satellite clinics located iu Dassel end Winsted, as well as grounds, parking facilities, other real property, fumitnre, lixturct and equipment now situated thereat for purposes of or relating to the rendition of health care services. Jan -26 -99 03:49P HAHC F ROA 320 5137 3340 P.03 Except as limited by the rights specifically reserved herein to Health System and its • Board, liealth System hereby grants to AHS the right to menace and operate Health System and to do any and all things necessary to accomplish the duties and obligations undertakca by AHS under this Agreement, subject to any existing agreements between llealth System and third parties and relevant federal or state law. The scope of the services provided by the terms of this Agreement do not extend to any facilities subsequently pmclta:iW, comtructed, or otherwise acquired by Health System which increase the gross revenues of Health System by more than ten percent (10 0 / 1 6). UMEBM lLl: s s M .1 (a) Board ofDircctors y Nothing m this Agreement is intended to alter or displace the authority and responsibility of the Board of the Health System. The Board shall retain all authority placed in it by law and its Articles and Bylaws, and shall retain such other authority as shall not have teen specifically delegated by it to Alum pursuant to the tears of this Agreement. The %ard shall retain full responsibility for management, control and policy - setting decisions with such responsibility to be exercised according to those fiduciary obligations customarily residing with such a Board, and to that end shall oversee the Administrator in the performance of his or her management duties. The Board shall be entitled to the full loyalty and good faith of any Administrator provided pursuant to the terms of this Agreement. Although the Administrator • shall be an employee of Allina, at no time shall the Administrator be under any directive, explicit or implied, to withhold from the Board any information or knowledge which he/she possesses or has gained which is relevant to the Operation of the Health System, or has an impact on its present and future planning for toasting the needs for health care in Health System's service area. Total dedication and loyalty to the Health System and its Board shall be a primary requitement of any Administrator retained pursuant to the tens of this Agreement. In ltilfllting its role tinder this Agreement, the Board expressly acknowledges that Allina, through the Administrator, is granted full authority to implement and fulfill the policy decisions of the Board. In making this gram of authority, the Board recognizes the distinction between its governance function and the management function of Allina. The Board agrees to perform such acts as will support and will refrain firom such acts as will unreasonably interfere with Allina'.s co t unod good faith and best efforts to manage the Facilities in a manner consistent with good b usiness practice within the community and within the health care industry generally. • Jan -26 -99 03:49P HAHC I Kom 320 S87 3340 P_04 • In support of this relationship, the responsible Allina Vice President or his/her design" will attend regularly scheduled monthly Board meetings (a minimum of quarterly) as the Allina Vice President and Chairman of the Health System Board shall agree, and all those special Board meetings where timeliness of notice so permits. (b) Management Services From the effective date of this Agreement, the Health System Buard hereby retains Allina and Allina hereby agrees to provide total management serviccs for the Facilities during the term of this Agreement in a manner consistent with good business practice within the community to he served by the Health System and within the health care industry, sucjeo:t At all time to the control, supervision and Policies of the Board as set forth in Paragraph 2(a). Allina shall provide such tanagement services in conformity with the standards for an accredited hospital, ion& term care, and clinic (and, in particular, shall apply the standards or performance established by the Joint Commission on Accreditation of Hcalth Care Organisations and other accrediting or regulatory bodies. agencies, and authorities having jurisdiction over the Facilities). All management services to be performed by Allina hereunder shall he perforated by Health System employees under the supervision of, or on the advice of, the Administrator (as defined in Paragraph 3). The services of the Administrator shall be deployed in ft mamuvr determined by the Administrator, in consultation with the Allina Vice Presidcnt, to be in Health System's best interests. • The services provided hereunder will be those of the type which will respond to routine or general inquiries or matters usually and customarily encountered by the health cats facility Of the type operated by the Health System., It is intended that it chain basic level of such general services will be provided by Allina without additional compensation beyond that fee specified in Paragraph 8 below. However, there may be instances of service requirements which are extensive and beyond the level of consulting services routinely or generally provided by Allina to the hospitals managed by Allina_ In such situations, the terms of Paragraph 9 below shall apply. By entering into this Agmtancnt, Allina does not guarantee, warrant, nor represetit that IIcalth System is or hereafter will be in compliance with applicable fodcral, state, or local laws, rules, and regulations or that Health System will be able to maintain all regwred licenses, certifications, Consents and approvals. However, Allina ahatl use its best efforts in performing its ditties under this Agreement, to etTect said compliance and to maintain said licenses, certifrcatiuns consents and approvals. • Jan -26 -99 03e49P HAHC r M1IM 320 587 3340 P -OS (c) Medical Staff • The Medical Staff of the Health System shall continue to be organized and function according to its Bylaws, as they may be amended from time to rime. The Medical Staff shall consult the Administrator as is usu d and customary within health care industry. (d) Th ird Parties Nothing in this Agmement shall in any way modify or diminish the r xs, responsibilities and/or liabilities that Health Spasm has obtained, underteS : or incurred pursuant to agreements with third parties, including but not lim- .d to affiliation agreements and agrcemettts with third -party mimbtusemcnt azencies ('Third Party Contracts'), nor shall Allina be deemed a guarantor of Health System or be obligated in any tuainer under any Third Party Contract without Allina's express written consent. (e) Other Ob at& ions Neither of the undersigned parties assumes any existing or firture debt, obligation, or liability of the other piny. I I 7 >. s Allina is n spunsibte for providing to Health System and the Facilities the full-time services of a qualified hnspital Administrator. Aldine will continue to empiny the current administrator, Phillip Graves, to serve in this capacity. Should a vacancy in the Administrator position occur at a later time, Alhna shall recruit•, screen, and submit riot • less than three candidates which meet pre -determines] criteria, which criteria will be developed by the Health System Board in conjunction with Allina. Upon the Health System Hoard's own initiative, it may recommend individuals to Allina for consideration as candidates. All such candidates shall be qualified hospital adminisuators who are skilled in the performance of those usual and customary on-site duties necessary to the operation and managetneat of a hospital the size and configuration of the Facilities_ From among the qualified candidates submitted to the Health System by Allina, the Health System and Allina shall agree on the selection of that individual who is no be employed by Allina as the Administrator (hereinafter referral to as "Administratoe') for the Health System under the terms of this Agreement. As to the Administrator, the Health System shall retain the power and authority to dismiss the Administrator, with or without cause, without said dismissal resulting in a termination of this Agreement, In such event, the Board agrees to withhold any such dismissal action until it has consulted with the Allina Vice President. Allina agrees to make continuous provision for such a qualified Administrator throughout the term of this Agreement. In the event there is a temporary vacancy in the • Jan -26 -99 03:50P HAHC FROM 320 587 3340 P.06 • Administrator position, for whatever cause, Allina shall, subject to the approval of the Health System Board, provide a qualified person (either internally from the Health System or from Allina) to continue management of the Facilities during the interim while a permanent replacement can be successfully recruited. Tt is expected that the Administrator will remain an employee of Allina. This fact is not, however, expected to change the relationship of the Administrator with the Health System Board. The Health System's Board shall continue to delegate to the Administrator the responsibility and authority for the management of the Facilities, subject in all events to such direction as may be given by proper Board action taken in accordance with the principles set forth in Paragraph 2(a). In his/her relationship with all other scnius management members and other department heads of the llealih System, the Administrator will be the individual to whom all other senior management members or department heads directly report. 4. cONSULTATXvF, SUPPORT: To aid and support the Administrator in the pmfomtance of his duties under this Agreement, Allina will make available to the Administrator, upon appropriate request by the Administrator, the services of the following Allina Regional Health Services personnel: • Division Vice President, Regional Health Services (RHS) • • RHS Vice President (Primary Contact Person) • RHS Director of Finance • RHS Director of Human Resources • RHS Vice President, Patient Care Services These services are provided as specialist consulting support for the Administrator in his ur Itcr management of the analogous department basal at the Facilities, and are not meant to he used in a day -to -day operational capacity by Health Syslent- C"EPIMENT CONTRACTOR 5: It is understood that, in all events, the relationship between Allina and Health System shall be solely that of independent contracture and nothing herein shall be construed to create or imply any relationship of employment, agency, partnership or any relationship other than that of independent contractors, 6. TERM: The term of this Agreement shall commence on October 1, 1999, the ("Effective Date ") and, except as subject to early tcrminatiom as pruvided in Paragraph 7 below, the terra of • Jan -26 -99 03:50P RAMC thrm 320 587 3340 P.07 this Agreement shall end in three years on December 31, 2001. if at any point during the • term of the contract either party would like m enter into discussions about creating a cluscr relationship between Health System and Allina, those discussions should immediately be pursued. rf KE (a) Events of Default The occurrence of any of the following events shall constitute an "Event , f Default" hereunder. (l) Breach of Agreement - Default by either petty in the performance of or breach of any covenant or agreement under this Agreement; (2) Bankruptcy or hssolvcncy - The insolvency, bankruptcy, assignment for the benefit of creditors, reotganization, or liquidation of, or their appointment of a receiver or trustee for either party or any of its properties; (3) Loss of License - The failure to obtain, or the suspension, termination, revocation, or expiration of any license novessary for the operation of either party's business as it relates to this Agreement. (b) Ter mination for Defauh Fatcept as otherwise explicitly provided in this Paragraph 7, upon the occurrence • of an Event of Default and the failure to promptly and with due diligence take or continue to take action to cure such alleged default for a period of sixty ((i0) days following written notice of such Event of Default given to the defaulting party by the non - defaulting patty, the non- defaulting party may, at its option, terminate this Agreement upon written notice to the defaulting party- (c) Termination for Quality Assurance Non- Coatpliane Thu Agreement may be terminated by Allina upon the failure of Health System to perfbrm. keep, or fulfill any or all of the significant quality assurance recommendations, obligations, or conditions set forth by Allina during the term of this Agreement if Ailing, at its "c discretion, determines that. a significant quality assurance recommendation, obligation, or condition has not been perforated, kept or fulfilled_ Allina shall provide Health System with thirty (30) days prior written notice of intent to terminate. if Health System cures the condition resulting in Allina's notice within such 30 day period, the notice shell be of no force and effect. • Jan -26 -99 03:SOP HAHC h a:1M ` 320 S87 3340 P -08 • (d) Temtina io far Failure t om This Agreement may be terminated upon the failure of either party to pay the other any undisputed amount which may become due hereunder, by the non - defaullml; party giving ninety (90) days written notice of tcrmutation. (e) Termination by Mutual Consent ]his Agreement may be terminated at any time upon mutual written consent. (f) Termination Without Cause This Agreement may he terminated without cause upon ninety (90) days written notice to the other party, provided, however, in the event Health System terminates this Agreement without causo, thu employment- related expenses associated the administrator providsA pursuant to Paragraph 3 above %hall be an expense of the Health System. The employment - related expenses shall be definod pursuant to the then existing employee termination policy of Allina. Any tcrttination of this Agreement shall be without right of penalty, damages, or other form of compensation to he paid or awarded any party excepting, however, any compensation earned by the terms of Paragraphs 8 or 9 and remaining unpaid at the date of termination or any indemnification which may become owing by the terms of Paragraph I I for any acts occurring during the term hcreot %leer' � • Except as specified by the terms of Paragraph 9 below, Allina shall be entiilcd to receive Gum Health System for the services rendered hereunder, the following compensation paid at the time and in the manner specified in subparagraphs (a) through (d) below: (a) Management Services Fee Health System agrees to pay Allina for uwb Contract Month during the term of this Agreement, d mauagcutent fee (" Base Fee "). For the purposes of this Paragraph, "Contract Month" shall mean a calendar month unless there is a partial month of this Agreement in which the Base Fee shall be multiplied by a liaction, the numerator of which is the number of days the Agreement is in effect in such partial month and the denominator of which is the number of days in such month. The Base Fee is payable as specified in Paragraph (d) below. The Base Fee shall be as tbllows: Eight Thousand Four Hundred and Eighty Seven Dollars ($8,487) per month, or One Hundred One Thousand Eight Hundred and Forty Four Dollars (3101,844) per year for each effective year of this Agreement. r\ L J Jan -26 -99 03:51P HAHC °FUM 320 567 3340 The Base Fee includes all travel, food, lodging, and out of pocket expenses for any Allina RIIS personnel listed in Paragraph 4 who travel to Health System to render consultative services. It does not include travel, food, lodging, and out of pocket expenses for the Allina on -site personnel -- the Administrator. The Based Fee shall be adjusted annually by a Cost of Living Adjustmen- (•COLA'). The basis for computing the COLA shall be the unadjusted consuc: price index for all urban consumers. All items 1982.1984 - 100. Published the Bureau of Labor Statistics for the U.S. Department of Labor ( "Index ")_ : °:e index for the January "Month" immediately preceding the commencement date shall be the "Base lndcx" number. The index of the January month immediately preceding the adjustment date shall be the "Current Indox' number. The base rate for the nett succeeding contraoe yew shall be the product obtained 8om multiplying the hate fee for the theft current contract year by the fraction whose numerator is equal to the current index number and whose denominator is equal to the base mdcx number. if the afotoWd index is not in existence at the time the determination is to be made, the parties shall use such equivalent price index as is publ by a successor government agency in lieu of the index or if no such price index is published, then the parties shall use a mutually acceptable oquivalent price index as is published by a non- govemmental agency. (b) Administrator Compensation In addition to the foregoing Base Fee, Allina shall be entitled to receive those amounts incurred in payment of the salary, managancrtt incentive, fringe benefits, and indirect costs of the Administrator. As used herein, the term Administrator includes the person holding such position, and the foregoing terms shall have the following meanings: (1) "Salary" shall team that base salary approved by the Board, paid to Administrator as the Allina Vice President and the Health System Board (or its designated Committee) may, from time to time, agree is fair compensation to said employee. In the event the Administrator is terminated for reasons other than "cause" as defined by the Health System or Allina personnel politics, "Salary' shall also mean any compensation established pursuant to the terms of any severance agreement which Allina, upon consultation with Health System Board, caters into with the Administrator, which ag cement shall be consistent with Allina termination policy and usual practices existing at the time of termination. The Administrator shall not be terminated by Allina for reason other than "cause" without prior con3ullation with the Health System Board. P.09 • Cl • -Jan -26 -99 03:S1P HAHC 320 SB7 3340 P.10 MOM,.vc, sv s, .. � .. .... .. .. .... .... .. ... .. • (2) "Fringe Benefits" will be in accordance with the Allina benefit program applicable to Allina executive employees. (3) 'Incentive Pay' shall mean any cash payment resulting from an end of fiscal year assessment of the Administrators performance to annual objectives. This incentive pay program needs to be approved in advance by Health System Board, and total reimbursement for the incentive program will be paid by Health System. (4) "Indirect Costs" shall include, but not be limited to, FICA taxes, utreavployment insurance premiuma, worker's compensation premiums, and such other few, asussrnents, charges or insurance premiums as may, from time to time, be rcyuiwd of an employer by the toms of local, state, and federal laws, statutes, or regulations. Administrator compensation is payable as specified in Paragraph (d) below. (c) Miscellaneous Administrator Extxns� (1) Health System agrees to directly reimburse any Administrator candidate for any reasonable and necessary ravel, lodging, or meal expense of such candidate and his/her spouse as may be associated with any pre- employment interview conducted in or about the community in which • Health System is situated or Minneapolis, Minnesota (2) Health System agrees to directly reimburse any Administrator employed hereunder for those reasonable and necessary expenses incurred by said executive and his immediat family in relocating to the community served by the Facilities as such expense may be agreed to between Health System and said executive. (3) Heakh System agrees to directly reimburse Administrator for any reasonable and necessary out of pocket expenses incurred for ravel, meals, and lodging in the course of rendering services to Health System, and to include expenses for travel, meal., and lodging to Minneapolis, Minnesota for purposes of regional meetings and any spocial purposes deemed by the Administrator to be in the best interests of iiealth System. (d) Invoices lieahh System shall be invoiced within five (S) days following the close of csch calendar month for Thou foes and expenses due and payable by the terms of paragraph (a), (b), and (c) above. All amounts so invoiced shall be paid on or 1] Jan -26 -99 03:51P HAHC I. nor 320 S87 3340 P.11 11V.' I ". " . , v 1...... .... . . ... .. before before the twenty -fifth (251h) day of the month in which Elie invoice is received. • For any partial month this Agreement is in effect, the Base Fee shall be pro-rated on the basis of a fra:tion, the denominator of which is the number of days in the month of termination and the numerator of which is the number of days the Agreement is in effect in the month of termination. It is understood that nothing in this Agreement shall change the responsibility of Health System to pay for the operating expenses and debt service of ita Facilities. 9. SPECIAL REIMBCRSEMENIT FOR SERVICES: It is expressly recognized that the compensation provisions of Paragraph R are based upon the usual and customary services necessary for the day to day management of a facility such as that owned by Health System, and such services include the consultative services set forth Paragraph 4. In the event services of a consultative nature or otherwise are required which arc clearly above and beyond the basic level of services intended in this Agreement. Allina shall be entitled to reimbursement for said services in the amount of Allina's then customary fees for such services including Travel Expenses; provided, however, prior to delivery of said services, Allina must, in writing, advise the Administrator of its intent to charge for services and its estimate of the total charges w be incurred. The Administrator shall obtain approval of the Health System Board before finally authorizing the delivery of such services. 10. jN�A CF REOUIREMEA'TS: Health System agrees to maintain insurance during the term of this agreement against all • losses or risks customarily insured against in amounts appropriate for a hospital of its size and exposure to include, but not he limited to, the following specific insurance requiremenis: (a) Comptzhensive kiop Liability A comprehensive hospital liability policy covering both professional (malpractice) and general liability in the primary amount of Sl million per occurrence, Sl million annual aggregate insuring Health System and its employees and agents, and naming Allina and Administrator as additional insureds. (b) Excess Coverage To supplement the coverage specified in Paragraph (a) above, an excess policy in the amOMt of $5 million endorsed as specified above, or such other lesser amount as approved by Allina. l0 • Jan -26 -99 03:52P HAHC ,`UM • 320 _587 3340 P-12 {c) Fidelity Bond A fidelity bond shall be acquired on behalf of the Allina personnel acting in hudtentrice of this Agreement. The limit of such insurance shall be SIOMAO or such higher limits as the Health System's fiscal policies may warrant. (d) I.Arectors and Officers insuran Health System shall maintain a Directors and Officers Liability policy with limits of Sl million naming Allina and Administrator as additional insureds thereunder and adopting in their bylaws or charter those officer indemnification provisions permitted by applicable state law. y Health System, upon the advice of Administrator in consultation with qualified insurance brokers, shall also provide such other forms of liability, indemnity or casualty irmiranec as are reasonable and customary for a health care facility of the size and configuration of Health System. All insurance provided pursuant to this Paragraph 10 shah be the subject of a certificate evidencing same, which certificate shall provide that the insurer give Allina thirty (30) days written notice of any cancellation. Lamination, or reduction of insurancc. il wl11iM,,Rl I COU Health System agrees to indemnify and hold harmless Allura, its officers, directors, • employees (including the Administrator) and agents from and against any and all liabilities, claims, losses, damages, penalties, injuries, costs. expenses (including reasonable attorney's fees) or amounts paid in settlement of any kind or nature arising out of the acts or omissions of Health System, its officers, directors (individually or collectively, including acts or omissions of the Administrator implementing the express directives of the Board of the Health Sysicm), medical staff members (individually or collectively), employees and agents. Allina agrees to indemnify and hold harmless Health System, its officers, directors, employees and agents from and against any and all liabilities, claims, losses, damages, penalties, injuries, costs, expanses (including reasonable attorney's fees) or amounts paid in settlement of any kind or nature arising out of the negligence or intentional acts or omissions of Allina, its officers, directors, employees (including its Administrator, except where implementing the express directives of the Board of the Health System) and agents. 12. ENTIRE AGREEWNT: Allins and Health System agree that neither party has made any representation, warramy Of covcnmtt Dot fully set forth herein and that this Agreement is the complete and exclusive statement of the entire agreement between them relating to the subject matter 11 0 Jan -25 -99 03 =52P HAHC 320 597 3340 P_13 ' .:VGI 1 It 91 .J:` .1 .. r ...v . ., referred to herein, which supersedes all proposals, writings and all other communications between the parties. This provision shall not be interpreted to mean that the parties are not bound by their respective bylaws. 13. PROUCTI_VE COVENANT: Except as expressly petmiucd in writing by Allina, Health System covenants and agrees that, during the tern) this Agreement is in effect (including any renewals) and for a period of one year thereafter, Health Syswin shall not directly or indirectly retain, hire, or employ any Allina employee, staff personnel, and independent contractor or other person (collectively referred to as "Employee ") who at any time performed key administrative services pursuant to this Agreement on behalf of Allina and who is either compensated for the performances of such services by-Vlina or who is a person who was formerly compensated by Allina and whose performance of services for the Health System is governed by the terms of this Agreement. Except as expressly permitted in writing by Health System. Allina covenants and agrees that., during the term this Agreement is in effect (including any renewals) and for a period of one year thereafter, Allina shall not directly or indirectly retain, hire, or employ any Health System employee who performed key administrative services during the tens of this AgMcment In the event that either party breaches its cormritments under this paragraph, tho parties agree that 525,000 is the reasonable estimate of the damages each will suffer for each employee whose services it loses pursuant to a breach of their mutual promises under this • paragraph. the parties, therefore, covenant and agree that, in the event of a hreach of the foregoing covenant, the breaching party shall pay the other party damages in the amount of 525,000 for each employee directly or indirectly retained, hired or employed in breach of this paragraph. 14. AMENDMENTS: The terms of this Agreement may be changed or modified by mutual agreement of the parties hereto. Such changes or modifications shall be effective only upon the execution of written amendments sighed by Allina and Health System. `n Ir Phis Agreement shall be binding upon the parties hereto and their respective successors and assigns, provided that no assignment of this Agreement shall he effective without the express written consent of the non - assigning party. 12 is .Jan-26-99 03:52P HAHC FROM • J& AUTHORITY TO EXECUTE; 320 5B7 3340 P.14 (IUC; , . in vv 1 -> UC i- - ": -_,.. 1.11111.11:, , i- Fact of We parties undersigned to this Agreement represent and warrant that it has the authority to execute this Agreement, that execution of same will not result ui airy violation of any debenture, note or other agreement to which the party is subject and that such action is properly authorized by the Board of Directors of each parry or any of the entity which controls or governs the affairs of either parry. 17. ACCESS TO RECORDS: (a) For the purpose of implementing Section 1 g61(vXl)(n of the Social &xurity Act, as amended, and any written regulations thereto, Allina agrees to comply with the following statutory requirements governing the mainwivawc of documentation to vm* the cost of services rendered under this Agreement: (1) Until the expiration of four years after the fitmishing of such services pursuant to such contract, Allina shall make available upon written request by the Secretary, or upon request by the Comptroller General or any of their duly authorized representatives,the contract, and books, documents, and records of such that are necessary to certify the nature and extent of such costs, and • 2) If Allina carries out any of the duties of the contract through a subcontract with a value or cost of 510,000 or more over a twelve (12) month period with a related organization (as that term is defined with regard to a provider in 42 C.F.R. Section 405.227[b]), such subcontract shall contain a clause to the effect that, until the expiration of four years after the furnishing of such services pursuant to such subcontract, the related organization shall make avadable upon written request to the Secretary, or upon request to the Comptroller General of any of their duly authorized representatives, tlke subcontract, and book; documents, and records of such organization that are necessary to verify the nature and extent of such costa. IS. SEVERABII,ITY: In the event any provision of this Agreememtt shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. 13 0 Jan -26 -99 03:52P HAHC r„n4 19. 20. raft- YILM IZUI:q Any cuntroversy or claim arising out of or relating to this Agreement or breach thereof (excluding claims related to the exercise of the parties rights under paragrapias 7(0, 7(d), 7(c) or 7(f) as applicable) shall be settled by binding arhitranon undertaken pursuant to the laws of Minnesota at the election of either party in accordance with the rules of the American Arbitration Association, and judgement upon such award rendered by the arbitration may be cutered in any court having jurisdiction thereof. Pending final determination of any dispute hereunder, the parties shall proceed diligently with the performance of this Agreement. GOVERNING LAW: This Agreertmnt shall be consUucd according to the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties hereto have set their hands on the day and year first written. J to MA Its Chairman By _ Its Secretary 320 5137 3340 P.15 , ALLINA HEALTH SYSTEM 0 By: _ Its Division Vice President Regional Health Services By: Its Vice President u 14 to n LA RELEASING A UTILITY LIEN NOW LEVIED AGAINST THE SUBDIVISION OF WALNUT RIDGE ESTATES IN THE CITY OF HUTCHINSON BE IT RESOLVED BY THE CITY COUNSEL OF THE CITY OF HUTCHINSON, MINNESOTA: It THAT a utilities lien was levied against the Hutchinson real estate Subdivision of Walnut Ridge Estates pursuant to an agreement between the City of Hutchinson and BSK of Hutchinson, dated October 4', 1993, to secure payment for utilities connection to lots in said subdivision. THAT a thorough check of city records, indicates that lien has been paid in full. CITY OF HUTCHINSON RESOLUTION NO.' 11141 THAT as a result, the City shall execute a release of said utilities lien levied upon Walnut Ridge Estates. Adopted by the City Council this 26th day of January 1999 Marlin Torgerson Mayor ATTEST: 0 Gary D. Plotz 9 RELEASE OF UTILITIES LIEN . Date: January 26. 1999 FOR VALUABLE CONSIDERATION, the real property McLeod County, Minnesota, legally described as follows: Walnut Ridge Estates is hereby released from the lien of the City of Hutchinson, pursuant to an Agreement entered into between the City of Hutchinson, a Minnesota municipal corporation, and BSK of Hutchinson, on the 4' day of October, 1993, and recorded in the office of the McLeod County Recorder as Document No. 255267 filed for record on the 8' day of October, 1993, and recorded in Book 129 of Miscellaneous Records at pages 687 -691. CITY OF HUTCHINSON LM Marlin Torgerson, Mayor Attest: i t Gary D. Plotz, City Administrator 0 'OPEN -HOLD COUNCIL REPORT 26- JAN- 1999page 1 --- ------ 1980 ------------- TIDS - - - - -- -_ JOHNSON, LEONARD G. ___ -__ FEB PAYMENT ___ $812.76 __ *4 < *> PARTS, LABOR $812.76* JAN LTD IMPRO CONST HUTCHINSON UTILITIES FIXTURES, GLOBES, SHIELDS $12,369.56 MATERIALS < *> JAN LIFE $12,369.56* 1995 IMPRO CONST HUTCHINSON UTILITIES FIXTURES, GLOBES, SHIELDS $3,033.24 MICRON MOLY 1OW30 < *> PARTS, SHIPPING $3,033.24* 1997 IMPR. CONST COMM TRANSPORTATION SHOP DRAWING, MATERIAL TEST $644.67 PIZZAS, POP $6,467.49* OSM PROFESS SERV -5TH AVE BRIDGE $1,951.16 OUTDOOR SKATING INSTRUCTOR < *> PER DIEM $2,595.83* 1998 IMPR. CONST ERICKSON & TEMPLIN SRF CONSULTING GROUP c *> 1998 IMPROV. D.S MCLEOD COUNTY RECORDER CAP.IMPRO.FUND CENTRAL GARAGE r J ENERGY LOAN FD GENERAL FUND • SIMONSON LUMBER CO BIG BEAR BRANDON TIRE CO CITY OF HUTCHINSON CROW RIVER AUTO FORTIS BENEFITS HART'S AUTO SUPPLY MANKATO MOBILE RADIO MN MUTUAL LIFE NO STATES SUPPLY INC RADIO SHACK SCHAEFFER'S ST.JOSEPH'S EQUIPMENT INC TRILL TRACK & TRACTOR SERV TWO WAY COMM INC MCLEOD COUNTY RECORDER BATTERYZONE BENNETT OFFICE SUP. BERKLEY RISK SERVICES BOELTER, GALE BRAUN INTERTEC CORP BRODD, JIM BUSINESSWARE SOLUTIONS CADD /ENGINEERING SUPPLY CENTRAL MN FIREMEN'S REGIONAL CHAMBER OF COMMERCE CITY OF HUTCHINSON CROW RIVER AREA QUALITY COUNCI DEPT NATURAL RESOURCES DEPT OF PUBLIC SAFETY -OISM DOMINO'S PIZZA DOONER, DON DREW, CHELSEY DUENOW, RUSSELL ECHO INDUSTRIAL PRODUCTS ELVIN SAFETY INC ERICKSON OIL PROD ERLANDSON, DAVID ESCOM EWERT JR., DICK FAMILY REXALL DRUG WETHERELL PROP, MISC $4,600.00 PROFESS SERV- CENTURY, DALE $33,342.05 $37,942.05* DEC FILING FEES $19.50 $19.50* REMODEL TRAINING CENTER $10,233.74 $10,233.74* ROOF MOUNT RADIO $340.78 TIRES, MOUNT /DISMNT, BALANCE $333.38 JAN MEDICAL $432.09 PARTS, LABOR $1,292.68 JAN LTD $20.78 PFC PADS $38.45 MATERIALS $643.75 JAN LIFE $7.35 HDWE $234.11 METER, CABLE ASSY $26.60 MICRON MOLY 1OW30 $2,258.07 PARTS, SHIPPING $111.80 TIE ROD FORK $230.35 RADIO, INSTALLATION $497.30 PIZZAS, POP $6,467.49* DEC FILING FEES $29.50 $29.50* MOTOROLA BATTERIES $131.10 TONER $323.55 JAN PROFESS CONSULT SERV $800.00 REIMB- WINTER SAFETY BOOTS $74.99 LAB ANALYSIS $320.00 MILEAGE, PER DIEM $134.76 SYSTEM, MONITOR $1,940.05 18 LB T -BOND $34.42 1999 CMFRA DUES -BRAD EMANS $40.00 1999 MEMBERSHIP -JOHN RODEBERG $80.00 JAN MEDICAL - COBRA -BENTZ $27,957.87 1998 -1999 SPONSORSHIP $70.00 DNR FEES TO STATE $2,712.00 QTR 4 CONNECT & OPERAT CHGS $390.00 PIZZAS, POP $34.90 SNOW REMOVAL $1,035.00 OUTDOOR SKATING INSTRUCTOR $60.00 PER DIEM $60.00 CITRA - CYRSTALS $300.73 TUBE $176.26 MERCHANDISE $2.22 CASH ADVANCE /FOOD- LODGING $216.44 ANNUAL SOFTWARE MAINT FEES $1,800.00 SNOW REMOVAL $1,260.00 PHOTOS $52.60 %O -A OPEN -HOLD COUNCIL REPORT GENERAL FUND FEDERAL SIGNAL CORP FISCHER, DEBORA FORTIS BENEFITS GEB ELECTRICAL INC GEHRKE, JENNIFER GOVERNING GOVT TRAINING SER GULF STATE DNSTRBUTORS HENSEN, MARK HILLYARD FLOOR CARE /HUTCHINS HUTCH CONVENTION & HUTCH FIRE & SAFETY HUTCH MEDICAL CENTER HUTCH PLBG & HTG CO HUT CHINSON AREA HEALTH CARE HUTCHINSON UTILITIES IMC SALT IND.SCHOOL DIST. #423 J.C.PENNEY CO JACK'S UNIFORMS & EQUIPMENT JACKLITCH, ANN HOUSKE JEFF'S ELECTRIC JERABEK MACHINE SERV JOES SPORT SHOP JONES, CHARLES K MART LARSON, QUENTIN LOGIS MARCO BUS.PRODUCTS MCKAY, KAREN MCLEOD COUNTY RECORDER MCPA MDRA METRO ATHLETIC SUPPLY METRO SALES MINNESOTA COUNSELING CENTER MN DEPT OF AGRICULTURE MN MUTUAL LIFE MN REG & PARK ASSC MN SPORTS FEDERATION NATIONAL ARBOR DAY FOUNDATIO OLSONS LOCKSMITH PETERSON, RYAN PETERSON BUS SERVICE PINKERTON SERVICES GROUP PLIESEIS, LORI PLOTZ, GARY D. PRENTICE HALL QUADE ELECTRIC QUAST, GENISE R &R SPECIALTIES INC RANNOW, ARDYCE RIDGEWATER COLLEGE RODEBERG, JOHN ROWEKAMP ASSOC RUTZ PLBG & HTG RYAN, KENDRA RYAN, SCOTT SERVICEMASTER SHRED -IT SIGN MEN, THE SOUTHWEST ICBO CHAPTER OF SR.CENTER ADVISORY BD STANDARD PRINTING STAR TRIBUNE STATE OF MINNESOTA STREICHERS STURGES, JASON SUBWAY SUPERIOR COFFEE & FOODS SWANSON, MARILYN M. TWO WAY COMM INC UNISOURCE UNITED BLDG CENTERS UNIVERSITY OF MN UPBEAT INC 26- JAN- 1999page 2 SERVICE REPAIR - -$130.71 REFUND OVERPYMT /SOCCER REG $ $5.00 JAN LTD $ $1.48 SERVICE CALL $ $118 REFUND - CANCEL AQUACISE $ $16.00 SUBSCRIPTION RENEWAL $ $30.00 REGISTRATION FEES $ $293.00 HOLSTERS, BELT KEEPERS $ $248.50 REIMS- MEALS, MILEAGE, LODGING $ $253.95 ON TOWELS $ $1,249.27 DECEMBER LODGING TAX $ $3,992.02 EXTING INSPECT, HYDRO TEST $ $61.50 MEDICAL SERVICES $ $144.00 PLUMBING SUPPLIES $ $4,344.92 DEBRIEFING SERVICES $ $250.00 DEC GAS & ELEC $ $20,747.55 ROAD SALT $ $6,689.82 REFUND OVERPAYMENT -D MOON SLRY 2 280.57 CATALOG ORDER 1 104.96 MULTI FLEX VESTS $ $3,497.97 REIMB- MEALS, MILEAGE, LODGING $ $217.75 MATERIALS, LABOR $ $2,890.80 ROUND CR $ $8.41 SWEAT SHIRTS $ $18.00 REIMS- MEALS, MILEAGE 6 68.40 FILM 5 58.01 REIMB- SAFETY GLASSES $ $80.00 DEC CHARGES $ $8,344.78 TONER CARTRIDGE $ $69.23 REIMB - CANDY /EE CHRISTMAS PARTY $ $36.16 DEC FILING FEES $ $26.50 MEMBERSHIP DUES $ $30.00 1999 MEMBERSHIP DUES $ $290.OD VOLLEYBALLS $ $164.17 TONER $ $116.30 PROFESS EVAL & TESTING $ $225.00 LICENSE RENEWAL -EARL HAARSTAD $ $20.00 JAN LIFE - COBRA -BENTZ $ $539.49 SANCTIONING FEES $ $288.00 SANCTIONING FEES $ $270.00 N SUBSCRIPTION RENEWAL $ $15.00 • DON JO PLATES $ $42.45 • MILEAGE, PER DIEM $ $97.38 COACHES -12/5, 12/5 & 12/10 $ $594.80 DRUG /ALCOHOL TESTING $ $264.48 REFUND - CANCEL AQUACISE $ $16.00 REIMB -MEALS $ $58.94 FIRST RESPODER, WORKBOOK $ $1,132.87 OPERATING SUPPLIES $ $222.89 RIMB - MILEAGE $ $78.00 ICE BLADE GRIND $ $1,059.38 REFUND SR TOUR $ $24.00 CPR INSTRUCTORS COURSE $ $364.50 REIMB - MEALS, PARKING $ $30.11 ARCVIEW TRAINING - GENISE QUAST $ $550.00 FAN MOTOR FOR HEATER $ $197.50 SCORE KEEPER $ $24.00 BASKETBALL REF $ $240.00 PROFESS BLDG MAINT $ $1,754.59 SHREDDING SERVICE $ $99.90 PEDESTRIAN ADV SYMBOL $ $102.18 C � J QPEN -HOLD COUNCIL REPORT 26- JAN- 1999page 3 GENERAL FUND _- --- - - ---- VACUUM GALLERY --------------- " ------------------------ VACUUM BAGS & BELTS - - - ----- - $24.97 CENTRAL HYDRAULICS WAL -MART PANS, BOWLS, MISC BAKING ITEMS $221.78 CITY OF HUTCHINSON < *> $204.69 $109,904.15* CAR WASH JTCH COMM DEV.0 FORTIS BENEFITS JAN LTD $16.24 $16.24• HUTCH TRANS FAC. ALLIED SERVICES OF HUTCHINSON LABOR $50.00 CENTRAL HYDRAULICS REPAIR HYDRAULIC JACK $119.44 CITY OF HUTCHINSON DEC WATER /SEWER $204.69 DUBOIS CHEMICALS CAR WASH $1,750.22 HILLYARD FLOOR CARE / HUTCHINSON WHEEL, TRAVEL, LABOR $384.50 IDEAL LUMBER LUMBER, HDWE $28.28 QUADE ELECTRIC RELOCATE THERMOSTATS $925.00 RCH INC DIESEL FUEL $3,863.65 ROCHESTER MIDLAND SANOR SPRINGTIME CONV SVC $378.00 SCHMELING OIL CO DIESEL NOZZLE $95.80 SUPERIOR COFFEE & FOODS COFFEE $35.63 UNISOURCE COPY PAPER $67.54 < *> $7,922.75* LIQUOR STORE CITY OF HUTCHINSON LOTTERY PAYMENT $1,594.04 ED PHILLIPS & SONS CO. JAN WINE PURCHASE $12,216.70 FORTIS BENEFITS JAN LTD $55.12 GRIGGS COOPER & CO JAN LIQUOR PURCHASE $37,717.29 HUTCH PLBG & HTG CO MATERIALS, LABOR $1,235.10 JOHNSON BROTHERS LIQUOR CO. JAN LIQUOR PURCHASE $33,708.88 JORDON BEVERAGE INC. JAN BEER PURCHASE $1,284.55 LENNEMAN BEVERAGE DIST. INC JAN BEER PURCHASE $5,454.20 LEO'S TRANSFER DECEMBER FREIGHT $1,466.07 LOCHER BROS INC JAN BEER PURCHASE $28,387.50 MN MUTUAL LIFE JAN LIFE $19.53 NELSEN, LORI REIMB- MILEAGE $21.13 QUALITY WINE & SPIRITS CO. JAN LIQUOR PURCHASE $3,612.29 STANDARD PRINTING OPERATING SUPPLIES $185.58 TRIPLE G DISTRIBUTING INC JAN BEER PURCHASE $37,672.90 OFFICE PRODUCTS LABELING MACHINE $579.36 • US < > $165,210.24* PAYROLL FUND HUTCHINSON AREA UNITED WAY 1998 EMPLOYEE DEDUCTIONS $351.00 < *> $351.00* PUBLIC SITES MCLEOD COOP POWER DEC ELEC HOOKUPS $4,800.00 < *> $4,800.00* WATER /SEWER FUND AM.WATER WORKS ASSN MEMBERSHIP- RICHARD EBERT $250.00 BENNETT OFFICE SUP. COPIER $15.00 CHRISTENSEN, ORVILLE REIMB -ROPE $5.57 CITY OF HUTCHINSON JAN MEDICAL $4,509.85 D.P.C.IND.INC CONTAINER $87.00 DEVRIES, RANDY REIMB -MEALS $130.28 DNR DIVISION OF WATERS 1998 WATER APPROPRIATION FEE $3,837.29 EARTH TECH /RUST PROFESS SERV - COMPOSTING FACIL $5,000.00 FISHER SCIENTIFIC ELECTRODE AMMONIA, STND 1M PPM $465.54 FORTIS BENEFITS JAN LTD $240.52 GOPHER STATE INC DECEMBER CALLS $73.50 HAWKINS WATER TREATMENT GROUP HYDROFL ACID $851.92 HUTCH MEDICAL CENTER MEDICAL SERVICES $193.00 HUTCHINSON UTILITIES DEC GAS & ELEC $569.85 JEFF'S ELECTRIC MATERIALS, LABOR $34.68 JUUL CONTRACTING CO ROCK, BACKHOE, LABOR $809.00 KOHN, SUE REIMB- MILEAGE, MEALS $53.30 L & P SUPPLY CO COZY FAN, WIPER BLADE $168.76 LOGIS DEC CHARGES $2,233.12 MAIN STREET SPORTS BAR ADDT'L PAYMENT $21.25 MINNCOMM PAGING QTR 1 RENT $32.27 MN MUTUAL LIFE JAN LIFE MN VALLEY TESTING LAB WATER TESTS $ $76.23 50.00 MPCA REG -DAVE SIMONS $115.00 NAGY, RICHARD REIMB - MEALS, LODGING $79.45 r1 J OPEN -HOLD COUNCIL REPORT 26- JAN- 1999page 4, Ir WATER /SEWER FUND NCL --------- ----- - - - - -- - LAB SUPPLIES $553.94 SCHRAMM IMPLEMENT LABOR $96.75 STANDARD PRINTING INDEX CARDS $2.17 TRI- COUNTY ELECTRIC MOTOR SERV BEARINGS, HOUSING, LABOR $841.49 UNISOURCE COPY PAPER $175.09 US FILTER /WATERPRO BOT PLATE $81.10 USA WASTE SERVICES INC LOADS 12/21 THRU 12/31 $3,914.90 WALDOR PUMP & EQUIP LABOR, SHOP SUPPLIES, MILEAGE $447.90 WELCOME NEIGHBOR DEC LISTING $60.00 < *> $26,075.72* $387,783.77* • 0 •IMMEDIATE PAY COUNCIL REPORT 26- JAN- 1999page 1 - - -- -- — -- -- -- ----- CAP.IMPRO.FUND -- --- — ----- ------ WETHERELL, GARY & MARY ANN ---- - ----- — APPRAISAL FEES ------ $500.00 - <'> $500.00* CITY OF HUTCHINSON RAL GARAGE CARQUEST AUTO PARTS BIN BOX, PUMICE $125.96 HUTCHINSON WHOLESALE FILTERS $655.92 MOTOR VEHICLE LICENSE $2,040.31 AETNA VARIABLE LIFE ASS. CO. < *> 1/15 $2,822.19* EE CONTRIB GENERAL FUND CARQUEST AUTO PARTS MOTOR TUNE -UP $110.69 1/15 DEPT NATURAL RESOURCES DNR FEES TO STATE $4,115.00 ICMA RETIREMENT TRUST HUTCHINSON TEL CO JAN SERVICE $1,087.14 PERA LIFE INS CO. EE CONTRIB HUTCHINSON WHOLESALE BLADES $65.06 EE CONTRIB 1/15 INSTITUTE FOR PARALEGAL EDUCAT REG- B.MATHWIG $179.00 1/15 INTERNATIONAL LAW ENFORCEMENT REG -DAVID ERLANDSON $275.00 PUBLIC EMPLOYEES KMA REG- A.HOUSKE JACKLITCH $75.00 TEMPLETON INC EE CONTRIB MCLEOD COOP POWER JANUARY ELECTRIC $983.43 EE CONTRIB 1/15 MN DEPT OF REVENUE 4TH QTR TAX $1,601.00 RURAL F. D. MOTOR VEHICLE LICENSE $7.50 TEMPLETON INC DEC EMPLOYER CONTRIBUTION $508.74 UNIVERSITY OF MN REG- CLIFFORD PAULSEN $180.00 < *> $9,187.56* HUTCH TRANS FAC. HUTCHINSON WHOLESALE U -BOLT LIQUOR STORE CITY OF HUTCHINSON LOTTERY PAYMENT CITY OF HUTCHINSON- GENERAL FUN PAYROLL 1/15/99 QUALITY WINE & SPIRITS CO. LIQUOR PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB 1/15 AMERICAN FAMILY INS CO. EE CONTRIB 1/15 GREAT WEST LIFE INS. CO. EE CONTRIB 1/15 H.R.L.A.P.R. EE CONTRIB 1/15 ICMA RETIREMENT TRUST EE CONTRIB 1/15 PERA LIFE INS CO. EE CONTRIB 1/15 PERA- D.C.P. EE CONTRIB 1/15 PRUDENTIAL EE CONTRIB 1/15 PRUDENTIAL MUTUAL FUNDS EE CONTRIB 1/15 PUBLIC EMPLOYEES EE CONTRIB 1/15 TEMPLETON INC EE CONTRIB 1/15 WADELL & REED EE CONTRIB 1/15 RURAL F. D. HUTCHINSON WHOLESALE BATTERY WATER /SEWER FUND HUTCHINSON WHOLESALE BELT ELECTRONIC FUNDS TRANSFERS HATS FUND Fuel Tax $2.85 $2.85* $922.91 $17,691.07 $4,798.32 $23,412.30* $575.00 $27.88 $75.00 $174.82 $2,281.15 $114.00 $136.02 $75.00 $30.00 $17,069.17 $250.00 $150.00 $20,958.04* $386.21 $386.21* $213.05 $213.05* $57,482.20* CCrsim'[11 r 1 U Administrative Office 410 Fifth Street SW P.O. Box 327 Willmar, Minnesota 56201 -0327 • Phone: (320) 235 -6106 Fax: (320) 214-0187 p1s0pioneerland.11b.mmus P1014EERLAND LIBRARY SYSTEM BOARD MEETING October 15, 1998 Meeting was called to order by PLS chair Harlan Madsen at 7:30 pm. Roll call was taken with Jean Clark and Beth Lunn from PLS office and four Mcleod County hlxarians pteseut Chair Madsen declared app val of agenda as sent, with the addition of a #5. Equipment purchase under finance committee reports. Motion made by Art Abet, second by Francis Sehwein to approve minutes of September 17,1998 meeting as sent. Passed Video presentation was given by the McLeod County librarians, Sharon Noereoberg from Winked, Nonta Kath from Glencoe, Diane Sweely from Browmon, and Mary Henke from H utchinson , Committee Reports: Finance Committee: Al Clouse reviewed the revenue and expenditem report for September 199S with a motion by At Chase to accept report, second by Orville Rudntngen and passed. • John Holahan reviewed a handout on interest and vacatiowsick leave report Motion by Ai Clouse, second by Floyd Sneer, to accept the three recommendations by finance committee: (1) member libraries SIS,477, (2) automation S21,636,(3) sgdelfederal 532,613. Motion passed. All Clouse spoke on 1998 audit No action now. Al Clouse made motion, second by Larry Ladd, to accept budget ameadmmts and paned. Al Clause reported that another computer will be purchased LeRoy Sanders talked about the pamphlet on grams by Mmnraota's Slate Library Agency. LeRoy recommended that everyone take the time to read it Personnel Committee: Report was given by Ivry Vonderharr. Granite Falls has put a bid in w host 1999 annual meeting on April 15, 1999. Discussion included Cary Johnson, LeRoy Sanders, Ivey Vonderharr. Marietta Johnsen, and Harlan Madsen. Committee met with Darlene KoWnidd to consider her suggestions for a revised evaluation form- Performance evaluation form and process was discussed, was stated that there should be an appendix connected with the form with a clear definition and explanation. The fora will be reviewed and revised with the staff advisory committee. The three -year Dian prepared for the libraries in 1995 cannot be pot in as only ten libraries have completed their three-year plan. Discussion was started on 1999 salaries for contractual employees. John Houlaban does the job evaluation for the other three contract persormd but we do not have an evaluation • form for the director's position Committee is looking at other regional library salaries and evaluation tools used to develop our form. New London branch manager may need a new job description and Dassd branch manager has resigned • A utomatio n Committee: Ramona Berg -Perry reviewed the registration, loan periods, and overdue policies, and charges sew out by committee. Motion made by Ramona Berg -Perry to accept the four policies with Implementation whin PIS's new cirealatloo system is opersdowd, second by Al Clouse and passed. Barcodes are being installed in all libraries Agreement Committer Harlan Madsen reported on the agreement committee meeting They had a good discussion. Lawyer from Ankle will be at the inn meeting on October 20, 1998. They looked at three things: (1) budget reports should be streamlined and can so more board members can understand it, (2) beam communication in how things ate pry to board, cities, and counties, (3) stattdes and gip• Chair Harlan Madsen apologized for having slipped D. Collection Development Task Farm committee reports Motion was made by Ransom Berg -Perry to accept the ran developilleat plan u dbtnbuted at September 17, 1998 meeting, second by Mmietta Johnsen and passed. John Hoalolm stated that several librarians had voiced that they like and are glad to have a plan like this New B urin -« : Darlene Kotelnidd talked on the MLA Conference in Rochester. Jan Pease, Litchfield children's librarian, got an award at MLA John Houlahan spoke on money and graves PLS will be asking for from state. Harlan Madsen stated that our needs do not lessen but are greater because we are farther from the greater metro area We as counties out here work together better because of this and we need to forget about our diffimmm or we will be on the losing end Lam Ladd asked if all libraries and PL.S have mission statements posted. Chair Harlan Madsen introduced William ( Bill) Knoflicek from Willmar. He is a child psychologist working in mental health in Willmar. Other: LeRoy Sanders stated that the Willmar Library had water leakage and asked John Honlaham to keep the finance committee posted an amount of leakage and damage for insurance purposes. There being no other business, chair Harlan Madsen declared meeting adjourned at 8:57 p.m. Next meeting Thursday, November 19, 1998, 7:30 p.m. in Litchfield Darlene Kotelmdd will find a place for meeting Marieea Canfield Secretary i A HUTCHINSON SAFETY COUNCIL The Huchinson Safety Council met Monday December 28, 1998 at noon in the Heritage Center. In attendance were: Carl Runke, Myron Johnson, Craig Johnson, Leslie Smith, Lucille Smith, Vi Viesselman, Dick Higgins, John Carter, Dave Mueller, Barry Anderson, Pearl Seale, Bob Bowen, June Wick and Dave Conrad. The business meeting was conducted by Council President, Dick Higgins. Minutes of the November meeting were approved. Leslie Smith brought to the meeting copies of free informational pamphlets that he had gotten from Shell Oil Company about hazardous situations behind the wheel, children in the car and First Aid tips for drivers. These pamphlets are printed in both English and Spanish. He had distributed them in various locations within the city and council members who had suggestions where more could be placed, asked for copies. Bob Bowen reported that new "Watch That Child" stickers had been distributed. A safety concern on North High Drive and 12th Avenue was discussed. Dave Mueller volunteered to look into the situation. Dave Conrad introduced John Carter, Director of Buildings and Grounds for PS 423, to the group. The Nominations Committee submitted the following candidates for office in 1999. President Frank Murphy Vice- President Dave Conrad Secretary/Treasure Vi Viesselman Member at Large Brad Emans The vote on this slate of candidates will be taken at the January meeting. The Committee also reported that Joyce Rix had been contacted and she will continue to volunteer to do mailing and be the historian. Officers for 98 were reminded that an Annual Report would be due at the next meeting. Dave Mueller gave a safety reminder about the responsible use of alcohol during the holiday season. The next meeting will be at the HERITAGE CENTER on Monday JANUARY 25, 1999. Reservations for lunch are due by Friday JANUARY 22. Please call Vi Viesselman at— Home Phone 587 -5763 Work Phone 234 -0272 E -Mail cort@hutchtel.net Or VViessehnan @ridgewater.mnscu.edu BRING A FRIEND - -- or maybe a spouse - -- or maybe someone that you owe a lunch to-- or maybe a member who has not attended in a while. L J • 0 f ,_- 1/21/99 HUTCHINSON UTILITIES COMMISSION BALANCE SHEET DECEMBER 31, 1998 ASSETS UTILITY PLANT - AT COST - - —— -- -- LAND 6 LAND RIGHTS DEPRECIABLE UTILITY PLANT TOT AL UTILITY PLANT LESS ACCUMULATED DEPRECIATION TOTAL ACCUMULATED DEPRECIATION TOTAL CONSTRUCTION IN PROGRESS TOTAL UTILITY PLANT DEPREC VALUE R E ST RICTED FUNDS 6 ACCOUNTS FUTURE EXPANSION 6 DEVELOPMENT INVESTMENT - GAS RESERVES MEDICAL_ INSURANCE BOND 6 INTEREST PAYMENT 1993 BOND) RESERVE - 1993 CATASTROPHIC FAILURE FUND - --- - - -... - TOTAL RESTRICTED FUNDS 6 ACCOUNTS CURRENT b ACCR E D ASSETS -- -- CASH IN BANK INVESTMENTS 6 SAVINGS ACCOUNTS ACC OUNTS LIVABLE OTHER ACCOUNTS RECEIVABLE - 3M INVENTORIES PREPAID INSURANCE ED I ACCRUNTEREST RECEIVABLE CLEARING ACCOUNT TO TAL CURRENT A ACCRUED ASSETS DEFERRED CHARGE BOND DISCOUNT 1993 TOTAL DEFERRED CHARGE TOTAL ASSETS___ PAGE 1 w• M w TOTAL M N M w - - 891, 734.75 _ - -- -- -- -- 56,735,293.11 57,627,827.86 (21,936,632.92) (21,936,632.92) .00 35,699,394.94 _ _ - -- 599,099.00 - -- - -- 607,620.96 _ 100,000.00 _ 143, 660.42 - _..- - -- -- - - - - - -- 1,389,320.00 1,259,000.00 3,990,601.38 2,307,244.98 -- 74,433.08 2,204,292.62 935, 259.21 - -- i3O18,614.32 63.839.35_ 67,466.87 91,025.57 6,762,176.00 116,503.19 116,583.19 46,559,675.51 - 1/21/99 HUTCHINSON UTILITIES COMMISSION BAL.ANCS SHEET DECEMBER 31, i998 MUNICIPAL EQUITY A LIABILITIES MUNICIPAL EQUITY -- -- MUNICIPAL EQUITY - UANAPPROPRIATED RETAINED EARNINGS 6 TOTA MUN ICIPAL EQUITY LONG TERM LIABILITIES -NET OF CURR ENT MATURITIES .. 1993 BON�B -- - - -- -. TOTAL LONG TERM LIABILITIES - 00�1 Tk CORTRAC16 & ACCTS PAY RETAIN ACCRUED EXPENSES - RETAINAGE TOTAL C 8 ACCTS PAY CURRENT 6 ACCRUED LIABILITIES ACCOUNTS PAYABLE - INTEREST ACCRUED ACCRUED PAYROLL ACCRUED VACATION PAYABLE '- ACCRUED MEDICAL FUND CUSTOMER DEPOSITS OTHER CURRENT 8 ACCRUED LIABILITIES - - TOTAL &- ACCRUED - LIAB TOTAL. MUNICIPAL EQ UITY &--LIAR_ - _ - - - - -- _ - - -- - , v f _ t � PAGE 2 w r r r TOTAL r r w N _ -_ - -- 32,812,931 2,020,409.14 34, SM, 360.68 -- -- 9,950,000.00 4,339.92 4,339.92 1,356,774.25 _.- - 42,726:95 -- -.. 80,023.69 158,323.78 (470.25) --- - -. - -- -- -- 92,943.00 41,651.49 i,771,974.9i ` - - -- .. _. - --- __46,559,675.5 0 1/21/99 0 HUTCHINSON UTILITIES COMMISSION STATEMENT OF INCOME 6 EXPENSES DECEMBER 31, 1998 PREVIOUS YEAR TO DATE INCOME STATEMENT OPERATI REVENUE SALES - ELECTRIC ENERGY SALES FOR RESALE NET INCOME FROM OTHER SOURCES SECURITY - LIGHTS - - - -- - POLE RENTAL SALES - GAS TOTAL - bPERATING" OPERATING EXPENSES --— PRODUCTION OPERATION PRODUCTION MAINTENANCE PURCHASED POWER TRANSMISSION OPERATION -.. -.. .. TRANSMISSION MAINTENANCE ELECTRIC DISTRIBUTION OPERATION ELECTRIC DISTRIBUTION MAINTENANCE MFG GAS PRODUCTION OPERATION MFG GAS PRODUCTION MAI _ - PURCHASED GAB E)(P£NS9 _ GAS DISTRIBUTION OPERATION GAB DISTRIBUTION MAINTENANCE CUSTOMER ACCOUNTING 1. COLLECTIONS ADMINISTRATIVE 6 GENERAL EXPENSES DEPRECIATION YOTAL -- OPERATING EXPENSES OPERA TING - INCOME --- - -- -.. - 11,653,643.61 964,696.53 91,329.62 12,693.30 3,030.73 6,832,082.26 19,359,498.29 CURRENT YEAR TO DATE 13,232,786.60 1, 643, 524.74 90,349.37 12,272.00 2,678.00 5,379,136.33 20,360,747.06 1,246,103.89 443,418.98 1.902,694.50 .00 112,138.31 253,688.64 178,604.79 3,746.68 12,834.98 9,461,366.22 232,403.06 49,027.87 234,318.63 1.543,935.20 _ 1,471,827.36 17,146,331.33 2,413,166.96 OTHER INCOE OTHER - NET INTEREST INCOME - MISC INCOME GAIN ON DISPOSAL MISC INCOME - GAS YELLS TOTA OT HER INCOE OTHER EXPENSES DEPLETION - GAS YELLS INTEREST EXPENSE TOTA OTHER EXPENSES -- - - -- - - -. - CONTRIBUTION TO CITY TOTAL CONTRIBUTION TO CITY NON - OPERATING IWXM 1,491.812.13 408,943.39 2,561,106.93 609.18 20,328.26 _ 269,710.64 147,963.82 3,567.97 1,816.04 9,538,767.78 208.573.33 50,746.93 236,258.89 1,430,946.73 1,482,340.00 1 2,506,833.02 BUDGETED YEAR TO DATE 11,613,000.00 984.000.00 69,250.00 13,000.00 4,000.00 7,063,000.00 19,746,250.00 1,154,053.00 350,000.09 1,984,333.00 3,490.00 39,000.09 229,603.00 190,800.09 1,250.00 4, 9,494,809.00 253.730.00 57.990.90 237.300.00 1,469,960.00 1 17,179,653.00 2,573,593.00 PAGE 1 BUDGET DEVIATION 1,619,786.60 659,324.74 21,099.37 (728.00) (1,322.00) (1,683,863.65) 614,497.06 ANNUAL .... . BUDGET . . 11,613 984.000.00 _69,230.00 13,000.00 4.000.00 7.663,000.00_ - � - - 19.746 1 250.09 - (337,757.13) _ _ (58,943.39) 330,000.00 (576,771.93) !,984,335.00 9 2,70.82 - _ - -- 3,409.00 38,471.74 59,000.00 (40,105.64) 229,605.00 - 42,836.18 139,010.52 (2,317.97) 1,230.00 2,683.96 4,500.00 - - -- (43,967.78) . 9,494 43,174.67 233,750.00 7,153.05 37,900.00 -- - .. 1,041.11 -. .__ 237,300.00 39,013.27 1,469,960.00 197,460.00 1,680 - x .239.04) --- iT,1T0;b33:00 -- -- (68,741.98) 122,760.03 93,831.70 93,000.00 (1,148.30) 93,000.00 - 293,475.78' .. — 310,256.89 300 - - -- 18,256.89 305.000.00 231,667.26 246,510.32 107,500.00 139,010.52 107,500.00 .00 .00 1_,600.00 (1,600.99) 1 '(9,560.19) -- .00 � .00 385,429.58 222,143.03 373,000.00 (132,834.97) 375,000.50 1,026,772.46 872,764.14 879,100.00 (6 ,333.86) 879,156.00 67,833.73 108,927.93 396,828.37 773,390.25 673,415.00 675,413.00 (422,232.79) .00 -- 114,037.49 349,755.53 663,793.02 695,415.09 693,413.00 (486.443.88) 100,000.00 120,000.00 552,712.30 772,712.59 693,000.00 693,099.00 (588,612.50) 1,966,982.30 100,009.00 120,000.00 332,712.50 772,712.30 695.009.00 695,909.09 109,900.00 3,962.31 2,936.97 198,919.48 <413.06) (413.99) 2.375,595.00 102,168.62 NET IRCOE 1,990,934.17 2,020,409.14 33,426.64 (588,612.59) 1,986,982.50 ROD GRAMS MINNESOTA COMMITTEES: BANKING. MOUSING, AND URN" AFFAIRS ENERGY AND NATURAL RESOURCES FOREIGN RELATIONS JOINT ECONOMIC January 5, 1999 I s • United states senate WASHINGTON, DC 20510 The Honorable Marlin Torgerson Mayor City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 Dear Mayor Torgerson: WASHINGTON OFFICE PK 202 - 214 -3Iu FAX 202 -225 -0666 INTERNET: MAIL_GA MSWIMS. SENATE,c MINNESOTA OFFICE _ 2013 SECOND AVENUE NOIITN ANOKA. W 65303 PK 612 -422 -5621 FAX 612 -421 -6672 RECEIVED JAN 19 1999 CITY OF HUTUMINSON As we kick -off the 106th Congress, I wanted to update you on my four -point agenda I have proposed for the upcoming year and what role I believe the Senate should undertake in the upcoming impeachment trial of President Clinton. For your review I have enclosed a recent column I wrote regarding my agenda, and a letter I wrote to Majority Leader Trent Lott on the Senate's Constitutional obligations and limitations regarding the impeachment proceedings. I value your issues and I Congress. Sincerely, 1 ?_J insights and perspectives you bring to me on various look forward to hearing from you during the 106th Rod Grams United States Senator RG:th PREPARED, PUBLISHED, AND MAILED AT TAXPAYER E %PEASE PRINTED ON RECYCLED .AMR ROD GRAMS u NNE SU r A'r Kl:v�l n11'51 :q AID URBAN A,- 11 2J ENEAUV ANO NA(URAI HE SOURCt ., AP, I,'; RLLATIONG u 01111 cCU�OMIC 2UM:E r United Mates MAE WASHINGTON. DC 20510-2304 January 4, 1999 The Honorable Trent Lott Senate Majority Leader SR -487 Washington DC, 20510 Dear Senator Lott: WASHINGTON OFFICE 911 202 224 3N1 EA.( 202 224 O2 i8 'DD 202 -221 ?i22 MINNESOTA OFFICE: 11 SECOND AVE `:UE'd1R l., ANOKA M 10 9N j '' A: 121 _IxaQ .77 M11 'OD 512 -2l 5511: i s In light of recent speculation concerning the Senate's participation in an impeachment proceeding, I would like to take the opportunity to voice my beliefs regarding our Constitutional obligations and limitations. It is crucial for us to proceed cautiously and with all due reverence for the Constitution, the backbone of our government. This is why I am troubled by reports of a proposal to short-cut the procedure with something similar to a summary judgment motion. I strongly believe we must accept our responsibility to conduct the impeachment trial, followed by a vote to remove or retain the President. I am also concerned that a Senate court hearing an impeachment trial is not an appropriate forum for deliberating a censure proposal. According to Article One, Section Three of the Constitution, Judgement in Cases of Impeachment shall not extend farther than to removal,fronr Office. and disqualification to hold and et jov any Office of honor, Trust or Profit under the United States: but the Party convicted shall nevertheless be liable and subject to Indictment. Trial, .Judgment and Punishment, according to Lcm Censure is not our task --our job is to complete the impeachment process and cast a vote either for or against conviction. We have a duty to the Senate to abide by the Constitution. Furthermore, we have a duty to President Clinton to provide him the due process to which he is entitled. I believe we must not sacrifice process for politics on a matter of this importance. Sincerely, Rod Grams U r m", ..%, + I.... .v.. 1 .n PRINTEO ON RECYCLED PAPEP E-11 :..i - (I... n U E 0 A ROAD MAP TO PROSPERITY As one year winds down and another stands ready to take its place, it's a natural time to reflect on the accomplishments — and disappointments — of the previous year and look ahead to the promises of the next. As its most significant achievement, the just- completed 105th Congress finally brought the nation's budget into balance, a responsibility Washington had ignored for the past 30 years. Without deficits to weigh them down, America's working men and women have generated an economic turnaround that will create a budget surplus of more than $70 billion in 1998. The disappointments came in the lack of tax relief for America's over -taxed working families and a lack of progress in pursuing a leaner, more efficient federal government. The year culminated in the passage of a mammoth spending bill I vehemently opposed that will eat into the hard -won surplus and actually increase Washington's power and presence in our lives. That's the past, however. As we prepare to swear in anew Congress on January 6, 1999, I'm proposing a four -point agenda for the coming year that springs directly from the people and offers a road map to prosperity for every American. RESTORING BUDGET PMGRM It's been a priority of mine since I was first elected to Congress, and I'll continue to work in the upcoming session to restore integrity to the federal budget process. The rush to spend that clouded the final days of this past congressional session echoed similar disasters in 1995, 1996, and 1997; each time, the big spenders won and the taxpayers lost out. Congress must reform the budget process to complete its appropriations work on time and avoid a repeat of this year s omnibus spending bill disaster. Let's do that by making the switch to biennial budgeting. Let's lock away future budget surpluses to ensure Congress returns those dollars to the taxpayers as tax relief, debt reduction, and Social Security reform. And let's demand that Congress pass my "good government" legislation that would eliminate the possibility of future government shutdowns and election -year gridlock. CUTTING TAXES FOR WO KING AMERICANS During the 106th Congress, I'll continue my push to cut taxes and reform the tax system. Minnesotans know they're overtaxed, and they're demanding change. But without the big dollars and big names of the special interests, taxpayers remain the most underrepresented lobby in Washington. That's something I'm committed to changing in 1999. We vgU have a tax cut bill on the floor of the Senate in the opening days of the 106' Congress to reduce tax rates by eliminating the unfair marriage penalty, cutting capital gains, and ending the death tax. Congress must keep its pledge to the people to leave more money in their paychecks — while funneling less money to big government. Besides, a sizable tax cut will maintain the health of our economy. U SUR .RET M NTSECURITY Most Minnesotans understand that the Social Security system is facing bankruptcy, and unless we take action soon, millions of Americans who are counting on the government for their retirement security are at risk. In the 106i Congress, I'll be taking a leadership role in working to preserve Social Security for today's retirees and unleashing future retirees from the choke hold of government control. When asked if they'd support a plan that would let them opt out of Social Security and set up a personal retirement account that would offer more security and better benefits, 61 percent of Minnesotans answered with an emphatic `yes!" Their support has prompted me to introduce the Personal Security and Wealth in Retirement Act" in Congress. My legislation will provide retirement security for all Americans through improved benefits and greater personal choice — without eliminating the safety net or increasing taxes. It's the best answer for resolving the coming crisis, and I'll urge my colleagues to make my legislation a central element of the debate ahead. OVERSIGHT OF FEDERAL PROGRAMS I'll continue to work to protect the taxpayers through better oversight of federal programs and agencies. There's nothing harder to kill or reform than a federal program — even one that's outdated and no longer serves any legitimate purpose. When Congress reformed the nation's welfare laws in 1996, we proved that when we go back and revisit legislation, we can improve service, protect the taxpayers, and shrink the government. Every spending program needs such scrutiny, a responsibility Congress has too readily ignored in the past. I've asked the Senate leadership to set up a system by which all committee chairmen would hold oversight hearings on every program in their jurisdiction, to give Congress the information it needs to streamline the government and make it work more effectively for the taxpayers. We should also work toward sunsetting all m programs as a way of forcing oversight as progras face reauthorization. Of course, Congress must address other important concerns during the next two years, such as education, defense readiness, health care, crime, drug issues, and bringing an end to unilateral sanctions that do little but hurt our farmers and other businessmen and women. Through these and other initiatives, it's my firm hope the 106' Congress will achieve a legacy that promotes individual achievement over servitude to Washington and streamlined government over bloated bureaucracies — and leaves more money in the pockets of the taxpayers. That's a record of accomplishment of which every Minnesotan could be proud.