cp11-12-2008 cAGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
WEDNESDAY, NOVEMBER 12, 2008
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Rev. Gerald Meidl, St. Anastasia Catholic Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF OCTOBER 28, 2008
Action - Motion to approve as presented
6. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
L FIRE DEPARTMENT MONTHLY REPORT FOR OCTOBER 2008
2. PUBLIC LIBRARY BOARD MEETING MINUTES FROM SEPTEMBER 22, 2008
• 3. PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR OCTOBER 2008
4. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 4, 2008
(b) RESOLUTIONS AND ORDINANCES
I . RESOLUTION NO. 1 3493 - RESOLUTION TO ADOPT THE MCLEOD COUNTY ALL HAZARD
MITIGATION PLAN
2. ORDINANCE NO. 08-0517 - ORDINANCE REVISING THE ORDER OF CITY COUNCIL AGENDA
(SECOND READING AND ADOPTION)
3. ORDINANCE NO. 08 -0513 — AN ORDINANCE REZONING 1285 HWY 7 WEST FROM R2
(MEDIUM DENSITY RESIDENTIAL ) TO C4 (FRINGE COMMERCIAL) REQUESTED BY
CITIZENS BANK (SECOND READING AND ADOPTION)
4. ORDINANCE NO. 08 -0514 — AN ORDINANCE AMENDING CITY CODE CHAPTER 153;
SUBDIVISION CONTROL, AMENDING SECTION 153.39 AND 153.50 TO UPDATE THE FINAL
PLAT FILING REQUIREMENTS AND ADD AN APPLICATION FEE FOR FINAL PLATS
(SECOND READING AND ADOPTION)
5. ORDINANCE NO. 08 -0515 — AN ORDINANCE AMENDMENT TO SPECIFY FENCE HEIGHT
REQUIREMENTS AND CLARIFY EXISTING SECTION 154.118 (SECOND READING AND
ADOPTION)
6. ORDINANCE NO. 08 -0516 — AN ORDINANCE AMENDMENT TO ZONING ORDINANCE
SECTION 154.064, ADDING "OFFICES, BUSINESS AND PROFESSIONAL" AS A PERMITTED
USE IN THE C4 ZONING DISTRICT (SECOND READING AND ADOPTION)
(c) CONSIDERATION FOR APPROVAL OF REVISED ASSESSMENT ROLL— SA5088 (LETTING NO. 1,
CITY COUNCIL AGENDA —NOVEMBER 12, 2008
PROJECT NO. 08 -01)
(d) CONSIDERATION FOR APPROVAL OF ACTIVATION OF DEFERRED ASSESSMENT
(e) CONSIDERATION FOR APPROVAL OF RECOMMENDING CHARTER COMMISSION APPLICANTS
TO BE FORWARDED TO CHIEF DISTRICT JUDGE
(f) CONSIDERATION FOR APPROVAL OF DESIGNATING THE HUTCHINSON CITY ATTORNEY'S
OFFICE OR THEIR DESIGNEE TO ACT AS THE DANGEROUS DOG HEARING OFFICER
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
7. PUBLIC HEARINGS 6.00 P.M. -NONE
8. COMMUNICATIONS. REQUESTS AND PETITIONS
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF 2009 EMPLOYEE INSURANCE RENEWALS —
AUTHORIZATION TO ENTER INTO CONTRACTS /AGREEMENTS FOR COVERAGE AND
RELATED SERVICES
Action — Motion to reject — Motion to approve
0 (b) DISCUSSION OF 220 LYNN ROAD RESIDENCE
Action —
(c) DISCUSSION OF ROUNDABOUT INTERSECTION
Action —
11. MISCELLANEOUS
12. ADJOURN
•
2
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 28, 2008
1, CALL TO ORDER — 5:30 P.M.
Mayor Cook called the meeting to order. Members present were Bill Arndt, Casey Stotts and Jim Haugen.
Member absent was Kay Peterson. Others present were Gary Plotz, City Administrator, Kent Exner, City
Engineer, and Marc Sebora, City Attorney.
2. INVOCATION — Due to the absence of Rev. Greg Nelson, Bethlehem United Methodist Church, the invocation
was ispense .
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF OCTOBER 14, 2008
Mayor Steve Cook noted that in Item 10(b), the $50,000 earmarked for the 800 mHZ radio system should be
coming from capital improvement fund instead of the budget as indicated.
Motion by Arndt, second by Haugen, to approve the minutes with the correction noted above. Motion
carried unanimously.
�. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON AREA JOINT PLANNING BOARD MINUTES FROM SEPTEMBER 17, 2008
2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
SEPTEMBER 16, 2008
3. PLANNING COMMISSION MINUTES FROM SEPTEMBER 16, 2008
4. CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER 2008
5. CITY OF HUTCHINSON INVESTMENT REPORT FOR SEPTEMBER 2008
6. PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2008
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13488 — RESOLUTION CERTIFYING ASSESSMENTS
2. RESOLUTION NO. 13490 — RESOLUTION SETTING INTEREST RATE FOR 2008 ADOPTED
ASSESSMENT ROLLS
(c) PLANNING COMMISSION ITEMS
. 1. CONSIDERATION OF REZONING OF 1285 HWY 7 WEST FROM R2 (MEDIUM DENSITY
RESIDENTIAL) TO C4 (FRINGE COMMERCIAL) REQUESTED BY CITIZENS BANK WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO.
13489 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF
CITY COUNCIL MINUTES — OCTOBER 28, 2008
• ORDINANCE NO. 08 -0513 FOR NOVEMBER 12, 2008)
2. CONSIDERATION OF AMENDMENT TO CITY CODE CHAPTER 153; SUBDIVISION CONTROL,
TO AMEND SECTION 153.39 AND 153.50 TO UPDATE THE FINAL PLAT FILING
REQUIREMENT SAND ADD AN APPLICATION FEE FOR FINAL PLATS WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND
READING AND ADOPTION OF ORDINANCE NO. 08 -0514 FOR NOVEMBER 12, 2008)
3. CONSIDERATION OF ZONING ORDINANCE AMENDMENT TO SPECIFY FENCE HEIGHT
REQUIREMENTS AND CLARIFY EXISTING SECTION 154.118 WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING
AND ADOPTION OF ORDINANCE NO. 08 -0515 FOR NOVEMBER 12, 2008)
4. CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 154.064, ADDING
"OFFICES, BUSINESS AND PROFESSIONAL" AS A PERMITT ED USE IN THE C4 ZONING
DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE
FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 08-0516
FOR NOVEMBER 12, 2008)
(d) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 7 — LETTING NO. 4, PROJECT NO.
07 -04 (WASTEWATER TREATMENT FACILITY IMPROVEMENTS)
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Item 6(b)2 and 6(c)3 were pulled for separate discussion.
0 Motion by Haugen, second by Stotts, to approve consent agenda with the exception of the items noted above.
Motion carried unanimously.
Item 6(b)2 had further discussion. Gary Plotz, City Administrator, noted that the interest rate for assessment
rolls is 5.5466% which is the true interest rat of the 2008 improvement bonds plus 1 %.
Motion by Stotts, second by Arndt, to approve Item 6(b)2. Motion carried unanimously.
Item 6(c)3 had further discussion. Mayor Cook questioned if screening for decks and patios is covered under
the fence ordinance. Rebecca Bowers, Planning/Zoning/Building Director, noted that screenings for decks
and patios would not be covered under this fence ordinance as those regulations are covered in a separate
area of the City code.
Motion by Stotts, second by Arndt, to approve Item 6(c)3. Motion carried unanimously.
7. PUBLIC HEARINGS —6:00 P.M. -NONE
8. COMMUNICATIONS, REQUESTS AND PETITIONS
9. UNFINISHED BUSINESS
10. NEW BUSINESS
(a) DISCUSSION OF ENERGY CONSERVATION MEASURES AND GOALS
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff gathered
information from the various departments related to utilities and fuel consumption. John Paulsen,
Environmental Specialist, put together a report comparing past energy usage amongst the departments for the
� ast 2 -3 years. Based upon the report, an equal 7% reduction from the City's cumulative 2006 baseline by
015 is the goal that is recommended by City directors for municipal operations. Staff will be conducting
ongoing evaluations of conservation efforts to reach the goal.
5 �A-)
CITY COUNCIL MINUTES — OCTOBER 28, 2008
• Other parameters to be used were suggested which staff will incorporate into their ongoing evaluations.
Mayor Cook also suggested using geothermal opportunities for future projects. Rebecca Bowers will follow
up with the company that conducted the energy audit of the City's facilities.
Motion by Stotts, second by Haugen, to approve municipal operations energy conservation goals with the
stipulation that they will be approved annually. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF ARCHITECTURAL/ENGINEERING DESIGN SERVICES
AGREEMENT WITH TKDA & ASSOCIATES FOR AIRPORT HANGAR CONSTRUCTION
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained the proposed
services being offered by TKDA which include project formulation, preliminary design, civil design,
architectural /electrical /mechanicaUstructural design and optional hangar site design. The estimate for the
site near the existing facility is quoted at $400,000 and an alternate site is estimated at $480,000. 70% of
this will be paid for with federal funds. The City's portion of the contract with TKDA is $3700.00. Staff
will not proceed with the bidding process until the federal funds are secured.
Motion by Stotts, second by Arndt, to approve architectural /engineering design services agreement with
TKDA & Associates for airport han gar construction, which includes approving all of the proposed services
excluding the optional hangar site. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF POLICY GOVERNANCE POLICIES AND ENDS PLUG
Mayor Cook noted that these are the final policies for approval. Gary Plotz, City Administrator, noted that
upon appproval of these policies, they will all be placed in a governance binder with the sections separated
out. Mr. Plotz also clarified that in Policy 2.3, Financial Condition and Activities, 2.3.1 does not include the
enterprise funds. Mr. Plotz noted that Policy 2.4 does address enterprise funds budgeting.
Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that the Council does have
the prerogative to approve an unbalanced budget by using fund balance.
Mayor Cook noted that the Ends Plug is a place holder noting that until ends policies are developed the City
will operate as it has been.
Motion by Stotts, second by Haugen, to approve polic governance policies, end plug and waive first reading
and set second reading and adoption of Ordinance o. 08 -0517 for November 12, 2008. Motion carried
unanimously.
(d) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 08 -0517 - AN ORDINANCE REVISING
THE ORDER OF CITY COUNCIL AGENDA (WAIVE FIRST READING AND SET SECOND
READING AND ADOPTION FOR NOVEMBER 12, 2008)
Mayor Cook noted the following changes should be made to the proposed agenda:
7. Board needs to be changed to Council
11. Governance — instead of itemizing (a) Monitoring Reports; (b) Policy Development; and (c)
Governance Process under this item, these subcategories will be included within the purpose
statement.
See action above.
(e) DISCUSSION OF CAPITAL PROJECTS FUND
• Mayor Cook noted that this item came up due to the earmarking of the $50,000 in 2009 for the mHz radio.
Mayor Cook suggested pushing off the carpeting in City Center which is slated for $55,000 in 2009.
S��
CITY COUNCIL MINUTES — OCTOBER 28, 2008
Ken Merrill, Finance Director, explained that the 550,000 will not be used in 2009 for the radio system,
however will build the fund for use of the funds in 2012 when the radio system will need to be purchased.
Mr. Merrill also noted that the radio project would be eligible for capital bonding.
Gary Plotz, City Administrator, noted that the city center carpeting could be moved out to a future year in the
capital plan.
Motion by Stotts, second by Haugen, to move capital fund dollars within 2009 (from City Center carpeting
for MHz radio). Motion carried unanimously.
(f) CONSIDERATION FOR APPROVAL OF FIRST AMENDED COMMON INTEREST COMMUNITY
PLAT AND DECLARATION AS RELATED TO ERICKSON'S DIVERSIFIED
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that this item is a
housekeeping issue related to the 2004 Liquor Hutch expansion. This action will amend the condominium
plat where the liquor store is located and joined with EconoFoods. The plat notates the new boundaries of
the liquor store and the parking lot changes.
Motion by Stotts, second by Arndt, to approve First Amended Common Interest Community Plat and
Declaration as related to Erickson's Diversrfied/Liquor Hutch expansion. Motion carried unammously.
11. MISCELLANEOUS
Mayor Cook noted that he invited the co- chairs of the committee that is supporting the school reference for
school facilities improvements. Ralph Johnson, co- chair, presented before the Council. Mr. Johnson
• explained the bond proposal that will be voted on at next week's election. Mr. Johnson described the
proposed building changes that will be considered by the voters. Jack Yates, co- chair, presented before the
Council. Mr. Yates explained the necessities of the building improvements due to system inoperabilities.
Marc Sebora - Mr. Sebora explained that the Council needs to set a date to canvass the election results next
week.
Motion by Stotts, second by Arndt, to set November 5, 2008, at 9:00 a.m. to canvass the city election results.
Motion carried unanimously.
Gary Plotz — Mr. Plotz noted that staff is suggesting that Council workshops be scheduled to continue
discussions on the enterprise funds.
Motion by Arndt, second by Haugen, to set Council workshops for November 12, 2008, and November 25,
2008, at 4:00 p.m.
Kent Exner — Mr. Exner noted that Hwy 7 is scheduled to open on November 15, 2008.
General discussion was held regarding roundabout driving etiquette and proper signage. Mayor Cook
suggested that a formal request be made to MnDOT for earlier, larger signage to be installed, that may
include naming conventions of the streets that spoke off of the roundabout. Mr. Exner will make that
request to MnDOT officials.
Mayor C%ok — Mayor Cook noted that someone had inquired about additional signage or lighting at the
Hwy 22/5 Avenue intersection. Mr. Exner noted he will look into better signage and will speak with
Hutchinson Utilities Commission about lighting.
12. ADJOURN
Motion by Stotts, second by Haugen, to adjourn at 6:45 p.m. Motion carried unanimously.
4 5��
Tor Mayor and City Council Members
Fromm Brad Emans, Fire Chief
Dates 11/01108
Rea Monthly Update on Activltles of the Fire Department
Fire Department Response: The fire department responded to 41 calls for service in the month of
October.
Fire Officer Only Response: A "fire officer only responded to 20 calls in October, saving the
Hutchinson Fire District the cost of a "generar alarm estimated at $3,380.00 and more importantly, it
• kept our firefighters on their full time job or at home with their families an additional 300 houral
Response Time (First Emergency Vehicle Out of the Door): October— 3 minutes 14 seconds
Example of a few of the calls:
• The FD responded to a kitchen fire in a twenty -four unit apartment building. The renter was cooking
and apparentty feel asleep, filling the apartment and the hallway with heavy smoke, causing us to
evacuate the building;
• The FD responded to a call of a "fire burning' in a neighborhood in the southeast part of the city.
Upon investigation it was found that a properly owner was burning leaves. He was advised that it
was not legal to bum leaves with -in the city,
• The FD responded to a natural gas leak in a home in the southwest part of the city. The owner had
installed a water heater that day and it was leaking natural gas,
• The FD responded to a grain dryer fire at a agri- business in the southeast part of the city, upon
investigation t was determined that the cause of the fire was "old' com lodged in the dryer,
• The FD responded to several carbon monoxide alarms in the past month, fortunately none of the
homes actually had CO in their home;
• The FD responded to a manufactured home fire in the southwest part of the city. Upon arrival it
was determined that the clothes dryer had malfunctioned and caused the home to fill with smoke.
•
cf ��,
0
Breakdown of the Calks for the Month:
City:
Residential 3 Commercial/Industrial 3 Multi -family 6 School 1 Carbon Monoxide 4
Hazardous Material 9 Vehicle 0 Rescue 1 Medical 6 Grass 1 Sky -Warn 0 Good Will 0
Mutual Aid 0
Rural:
Structure Fires 1 Arson 0
Rescue 2 Grass Type 0 Medical 3 Residential 1 Farm Building 0 Hazardous Material 0
Carbon Monoxide 0 Vehicle 0 CommemiaNndustrial 1 Good Will 0 Mutual Aid 0
Structure Fires 0 Arson 0
Training:
• The FD trained at the FD /PD training site on "fire ground' safety including ladders, hose
advancement, and search and rescue;
• The FD trained on firefighter knots in advance of the upcoming high level rescue classes;
• • The FD trained at the FD/PD training site on high angle rescue and repelling operations;
• The FD worked cooperatively with the Stewart FD on the pre - planning of a large industrial center in
Stewart.
Fire Prevention / Public Relations:
• The FD conducted 37 classes on fire safety / fire prevention with a total of 873 students
participating;
• Conducted 8 separate fire extinguisher Gasses for businesses in Hutchinson with 160 students
participating in the classes.
Otter Inforrnatlon:
• Rental Registration Update: We have 287 buildings registered, and almost 1900 units inspected
as of October 31,
• We distributing smoke detector batteries and smoke detectors in October as part of the "Save -A-
Life" campaign in memory of the three young lives that were lost in 2001,
• Our firefighters participated the Jaycee/FD Haunted House at the fire - police training site;
• The FD Lieutenants have restructured the equipment compartments on the vehicles they are
responsible for. This project was completed for safety reasons (keeping loose fire/rescue
equipment from flying around driving to a call of falling out when the doors are opened).
• Page 2
Hutchinson Public Library Board Minutes
• Monday, September 22, 2008 4:30 pm
Members Present: Roger Vacek, John Paulsen, Abby Dahlquist, Guy Stone, Janet Vacek, and Mary
Henke, Ex -Officlo
Member Excused: Yvonne Johnson
Member Absent: Kay Peterson
John called the meeting to order. A motion was made by Guy and seconded by Roger to approve
the minutes of the last meeting as submitted.
Old Business:
1. Library Proarammina for Seniors The first scheduled event will be on Oct. 8m, 9:30 -11:00 am
with an article about it in the Senior Newsletter coming out Oct. 1. Transportation will be
available by calling the library. Roger and Guy offered to help in any capacity needed.
Light refreshments will be served.
2, Fall FcxuM The topic will be Minnesota inventions. Andy Withide from the Minnesota
History Center wig give a brief overview on inventing in Minnesota and Scott Olson from
Waconia will talk about his Rollerblade invention. The program will be on Thursday. Oct. 23
at 7:30 pm. Board members need to be at the library at 7:00 pm to help set up.
Refreshment of coffee, cider and cookies will be served. Mary will contact Kay Johnson
about a feature story in the Leader.
3. Benchmarks Mary reviewed a handout of updated data from 2007 comparing New Ulm,
Cloquet, Fergus Fags and Hutchinson's library services. The board approved submitting this
Benchmark report to the City Council.
New Business:
• 1. children' Summer Reading Proarams One hundred children less than last year signed up.
Three daycares decided not to participate because of too marry activities to monitor.
They sent home information about the program with the children so parents could bring .
kids to the 4brary to participate. A similar percentage of children came back without the
usual fall off. More kids finished the reading record activities sheet. Four hundred
participated in the different contests during the summer, 150 more than last year. Stories in
the Park were on Thursday momings during June, July and August with similar attendance
as last year. The puppet show drew about 298 kids and parents, also d ab tt dl s a s as
last year. Next year's theme is "Be Creative@ Your Library". 3M pro n9
prizes. Sherry Lund, Children's Librarian, gave the report.
3. Av Ilhor Visit during National Library Week, A_� 12- 18.2009 Wtlfiam Kent Krueger was
suggested. The board agreed that Mary would contact him.
4. Bev Wangerin wig be Invited to our October board meeting.
The next meeting will be Monday, October 27, 2008 at 4:30pm. Abby made the motion that the
meeting be adjourned with Roger seconding. Meeting adjourned.
RespectfUN submitted,
Janet Vacek, Co-Secretary
r1
U
Planning, Zoning, and Building Dept Monthly Report •
October 2008
Building Department Permit Activities
1012007 1012008 Year to Date
Total Number Ins tions
227
254
1,622
Building Permits Issued by Type
Compared to Same
Month 2007
Number of Permits
& Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Commercial new
2-$477,000
1 - $1,672,000
3 - $1,913,000
Commercial Additions/ Remodels
6-$121,500
8 - $74,800
76 - $8,122,487
Industrial new
1-$1,900
0
0
Industrial Additions/Remodels
0
0
1 -$65,000
Fire SprinIding
0
1-$1,960
16 - $476,743
Total New Residential Units (Single Family, twins, townhomes
1 -$132.000
1 -$151,000
16 - $2,315,000
Residential misc. additions, repairs, remodels, etc
14 - $171,500
12 - $198
108 - $1,238,610
Set fee permits reside, reroof, window replacement, misc.)'
45
56
586
Subtotal Building Permits:
$903,900
$2
$14,130 840
Mechanical
22 - $197,300
24 - $141,588
169 - $992,782
Plumbin •
5
24
109-$6.400
Signs*
9
5
65
Total Permits issued and valuation
105 - $1,101,200
109 - $2,239,868
1,126 - $15,130,022
. Set fees not included in valuation
Planning. Zoning, and Building Department — Other Activities
Facilities Management/Maintenance Activities:
Evergreen Meals served in October
The Senior Dining Program celebrated 35 years in Operation in October.
Total Meals Served in October - 3,802
10/1-10/3
188
107
55
75
33
40
1016 -10/10
321
181
83
129
62
92
10/13 -10/17
317
181
87
156
69
76
10/20.10/24
239
148
73
111
49
65
10/27 -10/31
294
189
92
149
65
76
Total
13591
806
3901
620
2781
349
Total Meals Served in October - 3,802
Plat, Zoning, and Building Dept
Monthly Report for October 2008
Page 2
Planning and Zoning Monthly Activities
C
Month/Year: October 2008
Activity
Number
Additional Info.
Zoning Review of Building Permits
28
Zoning Review of Sin permits
7
Planning/Zoning Applications Provided
2
Hutchinson Mfg Addition plat and rezoning,
Faith Lutheran Addition plat and vacation
Predevelopment Meetings/
4
Potential 5,000 sq.ft. restaurant,
Potential Applicants Assisted
commercial lot split, proposed retail store,
HAHC senior housing campus sketch plan
Planning Commission Applications
Rezoning to C-4 for Citizens Bank lot, three
Reviewed and Processed
4
zoning ordinance revisions
Joint Planning Applications
1
Dog Kennel CUP
Reviewed and Processed
Zoning Enforcement and Compliance
5
Letters
Misc. Meetings Attended
30
Special Activities:
C ,
J
Additional kitchen renovation work completed at Evergreen Senior Dining, including installing a new gas cook range and
stainless steel counters. Quotes obtained to install handicapped accessible door fudures for entrance to dining facility with
installation planned for November. Rebecca attended US Green Building Council/MN Chapter meeting in St. Paul.
• MINUTES
Parks, Recreation & Community Education Advisory Board
August 4, 2008
Members present were: Beth Hepola, Bill Arndt, Mike Cannon, Lora Muilenburg, Kirk Kosel and
Deane Dietel. Also present were Dolf Moon and Karen McKay.
The meeting was called to order at 5:20 pm.
A motion was made by Bill Arndt and seconded by Beth Hepola to approve the minutes dated June 2,
2008. The board unanimously agreed.
OLD BUSINESS
Aquatic Center — The City Council was presented with a couple of $2 million projects for discussion.
The Council will to set levels of priority and discuss how to fund the projects. Included in the requests
are paving and grading Les Kouba Road and a walking/biking trail along South Grade Road west of
School Road. Another project for consideration is a pool upgrade and ballfield addition. The Council
will meet August 8'" to discuss and identify the needs of the community.
Summer Projects — The Dam project is complete, a portion of it is six inches lower that the previous
dam. What remains near the dam is the maintenance of the landscape materials. All Seasons are
required to replace trees along Highway 7/22 for two years according to the MNDOT specifications.
76 plant materials have already been replaced near the bridge and underpass. The under pass at School
Road and Highway 7/22 is done. Pavers under the park benches are installed. Drift Riders shelter is
• complete. The Highway 7 planting will continue under the supervision of the Parks Department. The
new entrance to Veteran's Memorial Field is complete with wooden baseball bats; memorial money
was used to finance that project. Kiwanis Park has room for additional trees. Work on the High
School baseball field continues; it will be a nice addition. The fences are the same depth as VMF
Field. The field will be seeded this year and won't be available for use until 2010.
NEW BUSINESS
Budget `09 — The PRCE 2008 adopted budget is $1,283,294. The '09 preliminary amount was
$1,373,533 and the proposed figure is $1,256,909. The park maintenance position was cut.
Maintaining the additional landscape along the Hwy. 7/22 project will be a challenge for the parks
crew. Fees collected cover utility and fuel costs, but not staff.
Dam/Underpass — The ceremony following the completion of the Dam/Bridge and the Underpass at
School Road and Highway 7/22 has been set for Thursday, August 28 5:00 pm at the Underpass and at
6:00 pm at the Bridge/Dam on Highway 15.
Highway 15 Roundabout — The Roundabout on Highway 15 north of Highway 7/22 is going to be
open around August 15 -20 rather than September 15 -20 as was originally expected.
MISCELLANEOUS
Dolf thanked Mike Cannon and Kirk Kosel as they completed their second term on the PRCE
Advisory Board.
ADJOURNMENT
The meeting was adjourned at 6:00 pm by a motion made by Mike Cannon and seconded by Bill
Arndt. The board unanimously agreed.
(-�GA)
McLEOD COUNTY
EMERGENCY MANAGEMENT
Division of McLeod County Sheriff
McLeod County Law Enforcement Center
801 10th Street East
Glencoe, MN 55336
Business Phone: (320) 864.1339
Kevin J. Moihews FAX: (320) 864 -5920
Director
October 24, 2008
To: City Clerks
From: Kevin Mathews
RE: Hazard Mitigation Plan Adoption
Attached you will find the resolution for your city to adopt the McLeod County All
Hazard Mitigation Plan. I will also email you a copy for your reference. I have also
• included the heart of the plan ... Chapter 4: Goals, Objectives, and Mitigation Strategies.
I do have an entire copy of the plan in my office for review.
I need your city council to pass this resolution and forward the signed resolution to me
when it is completed. There will be a public hearing at the McLeod County Board of
Commissioners meeting on November 18, 2008 at 11:00am.
This plan has been recently approved by FEMA pending local adoption of it. If you have
any questions, please contact me at the information at the top of this letterhead.
Thank you for your assistance!!
•
.McLeod County is an Equal Opportunity Employer (, ( b)
RESOLUTION NO. 13493
•
THE CITY/TOWNSHIP OF HUTCHINSON
RESOLUTION TO ADOPT THE
MCLEOD COUNTY ALL HAZARD MITIGATION PLAN
WHEREAS, the City/Township of Hutchinson has participated in a
hazard mitigation planning process as established under the Disaster Mitigation Act
of 2000; and
WHEREAS, the Act establishes a framework for the development of a County
Hazard Mitigation Plan; and
WHEREAS, the Act as part of the planning process requires public
involvement and local coordination among neighboring local units of government and
businesses; and
WHEREAS, the McLeod County Plan includes a risk assessment including
past hazards, hazards that threaten the County, maps of hazards, an estimate of
structures at risk, a general description of land uses and development trends; and
WHEREAS, the McLeod County Plan includes a mitigation strategy including
goals and objectives and an action plan identifying specific mitigation projects and
costs; and
WHEREAS, the McLeod County Plan includes a maintenance or
• implementation process including plan updates, integration of the plan into other
planning documents and how McLeod County will maintain public participation and
coordination; and
WHEREAS, the Plan has been shared with the Minnesota Division of
Homeland Security and Emergency Management and the Federal Emergency
Management Agency for review and comment; and
WHEREAS, the McLeod County All- Hazard Mitigation Plan will make the
County eligible to receive FEMA hazard mitigation grants; and
WHEREAS, this is a multi jurisdictional Plan and cities and townships that
participated in the planning process may choose to also adopt the County Plan.
NOW THEREFORE BE IT RESOLVED, THAT THE CITY/TOWNSHIP OF
HUTCHINSON HEREBY ADOPTS THE MCLEOD COUNTY ALL -
HAZARD MITIGATION PLAN.
This Resolution was declared duly passed and adopted.
CITYITOWNSHIP OFFICIAL
(name) (title) (date)
ATTEST.
• (name) (title) (date)
L"( b
July 2008 Draft
CHAPTER FOUR:
GOALS, OBJECTIVES, AND MITIGATION STRATEGIES
This chapter prescribes the mitigation strategies necessary to achieve the goals of the All
Hazard Mitigation Plan. Each mitigation strategy is assigned information on priority area(s),
timeline, coordinating agency(s), potential funding source(s), and estimated cost.
Goals and mitigation strategies are defined in the following manner:
Goal: This is an idealistic statement intended to be attained at some undetermined future
date. Goals are purposely general in nature.
Objective: These statements support the goal and can usually be measurable.
Mitigation Strategy: Specific implementation steps that will be followed in order to achieve
the County's hazard mitigation goals.
The following Table describes the components assigned to each mitigation strategy.
Table 4A:
Mitigation Table Explanation
Mitigation
Strategy
Priority
Timellne
Implementati
Implementation
Coordinator
Potential
Funding
Source(s)
Estimated
Cost
Action
Key Agency or
Potential
The Dollar
Identified to
High,
Ongoing or
Department
Local,
Amount
Help Achieve
Medium,
Specific
Responsible for
State, or
Estimated to
the Listed
or Low
Year
Implementing the
Federal
Implement the
Goals and
Priority
Mitigation
Funding
Mitigation
Objectives
Strategy
Sources
Strategy
Implementation Area: Identifies which cities and/or
townships will participate. If it pertains to all of McLeod
Cost Benefit Score: 1 x 1 — 1
County, this part will be labeled 'countywide'.
Priority: Identifies if the mitigation strategy is considered to be a High, Medium, or Low
priority.
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Timetlne: Provides a timeframe when the mitigation strategy will be initiated and completed,
usually ranging from 2007 — 2011 or "ongoing",
•
Implementation Coordinator: This identifies the
responsible for implementing the mitigation strategy
and departments are provided below:
agency or department who is primarily
. A listing of the most common agencies
County Board (CB)
County Geographic information Systems (GIS)
County Planning & Zoning (PZ)
County Public Works (PW)
County Soil & Water Conservation District (SWCD)
Federal Emergency Management Agency (FEMA)
Minnesota Department of Natural Resources (DNR)
Minnesota Department of Public Safety (DPS)
Minnesota Pollution Control Agency (MPCA)
County Emergency Management (EM)
County Environmental Services (ES)
County Public Health (PH)
County Sheriffs Office (SO)
Local Fire Departments (LFD)
Potential Funding Source(s): Identifies the likely sources of funding for the implementation
of the mitigation strategy.
Estimated Cost: Refers to the dollar amount estimated to implement the mitigation strategy.
Implementation Area: Identifies where the mitigation strategy benefits. For example,
specific cities and/or townships are listed if applicable.
Cost Benefit Score: This section pertains to multiplying the priority score by the estimated
cost using the following criteria:
Prlorl
High = 1
Medium = 3 Multiplied by
Low = 5
Estimated Cost
$Under $5,000 = l
$5,001 to $2500 = 2
$Over $25,000 = 3
= Cost Benefit Score
The cost benefit scores range from I to 15, with l being the highest level of cost benefit.
Note: A full cost benefit analysis will need to be conducted on each mitigation
strategy prior to implementation. The cost benefit analysis included in this chapter
is intended to help sort though which implementation steps should easily pass with
a greater benefit than cost
•
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CHAPTER FOUR:
GOALS, OBJECTIVES, AND MITIGATION STRATEGIES
HAZARD: ALL HAZARD
GOAL ONE: TO BE WELL PREPARED FOR ALL NATURAL AND
MANMADE DISASTERS COUNTYWIDE
OBJECTIVE 1: Comply with NIMS Standards.
OBJECTIVE 2: Develop a Reliable Communication System.
OBJECTIVE 3: Develop Adequate Emergency Operations Centers (County-Wide) and Develop /Identify Disaster
Recovery
Shelters.
Mitigation Strategies
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
I . Command and Control: ensure cities,
townships, and volunteers receive
Hi h
McLeod County
$5,000
training requirements using the
Score = 1
( )
Ongoing
Emergency
Federal/State /Local
(Score = I )
National Incident Management Systems
Management
(NIMS)
Implementation Area: All of McLeod County's cities and townships
Cost Benefit Score:
I x I = 1
The bold and underlined words in each Mitigation Strategy correspond with the implementation tables found is Chapter Five.
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Mitigation Strategies
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
2. Redundant Communication System:
need to have a ra 'o back -up system to
McLeod County
he used for coordination and an alert
High
2008
Emergency
Federal/State /Local
$60,000
system when phone lines and cell
Management
are down.
[ phones
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 3 = 3
3. identify an emergency operations center
in each jurisdiction E( OCI Evaluate
McLeod County
the readiness of buildings for
High
2012
Emergency
Federal/State /Local
$25,000
preventing damage. Inventory and
Management
assess whether buildings have back -up
power system.
Implementation Area: Each city and township will benefit in this mitigation step
Cost Benefit Score: 1 x 3 = 3
4. Work with the Red Cross on identifying
McLeod County
congregate shelters locally, including
Medium
2012
Emergency
Federal/State /Local
$5,000
cities, townships, and heavily populated
Management
areas.
Implementaton Area: All cities and townships will participate in this mitigation step
Cost Benefit Score: 3 x I = 3
The bold and underlined words in each Mitigation Strategy correspond with the Implementation tables found In Chapter Five.
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Mitigation Strategies
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
5. Ensure that mobile venerators are both
McLeod County
available and are fully functional with
High
Ongoing
Emergency
Federal/State /Local
$25,000
critical facilities.
Management
Implementation Area: Countywide benefit
Cost Benefit Score: I x 1 = I
6. Communications lnterouerability
Develop a fully - functional interoperable
McLeod County
communications system to coordinate
High
Ongoing
Emergency
Federal/State /Local
$500,000
with multiple public safety agencies and
Management
organizations.
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 3 = 3
7. Pursue the funding necessary to equip
McLeod County
communication systems to the
High
Ongoing
Emergency
Federal/State /Local
$1,000,000
800 M.H. system.
Management
Implementation Area: All Emergency Management organizations
Cost Benefit Score: I x 3 = 3
lT
The bold and underlined words is each Mitigation Strategy correspond with the impleasenlation tables found In Chapter Five.
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HAZARD: VIOLENT STORMS AND EXTREME TEMPERATURES
GOAL TWO: TO MINIMIZE THE EXTENT OF DAMAGE CAUSED
BY VIOLENT STORMS AND EXTREME TEMPERATURES
OBJECTIVE l: Protect life and property from violent storm events and extreme temperatures.
OBJECTIVE 2: Ensure safe and accessible shelter and relief to all County residents during violent storm or extreme temperature
events.
OBJECTIVE 3: Have an educated, informed, and responsive public regarding how to protect themselves during violent storms
and extreme temperatures.
Mitigation Strategy
Priority
Timeline
implementation
Coordinator
Potential Funding
Source(s)
Estimated Cost
1. Encourage public and private outdoor
recreation sites to provide shelter, where
feasible, or advice on where to find
McLeod County
shelter from violent storms. Examples of
Medium
Ongoing
Emergency
Local
$5,000
such sites include parks, golf courses,
Management
and public landings at area lakes and
rivers.
Impkmentudon Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
The bold and underlined words In each Mitigation Strategy correspond with the Implementation tables found in Chapter Five.
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Mitigation Strategies
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
2. Encourage or require that events with
large gatherings of people, such as
outdoor festivals or concerts, sporting
McLeod County
events, and parades have a plan to protect
High
Ongoing
Emergency
Local
$5,000
and/or evacuate people during violent
Management
storms or provide relief from extreme
temperatures.
Implementation Area: Countywide benefit
Cost Benefit Score. I x 1 = 1
3. Evaluate the County's current warni
OWN
mum
system: how County is notified; who is
Once
McLeod County
notified; how people and organizations
Medium
every four
Emergency
Local
$1,000
within County are notified. Make
years
Management
changes as necessary.
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x I = 3
4. Inventory and assess the adequacy and
condition of various County warning
McLeod County
systems . including weather monitoring
Once
stations, the NOAA alert system, civil
Medium
every four
Emergency
Local
$5,000
defense sirens, weather radio signal
years
Management and
coverage and reverse 911 calling
Cities
systems.
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
The bold and underlined words In each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
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N ifigation Strategies
Priority
Timeline
Implementation
Coordinator
Potential Funding
Source(s)
Estimated Cost
5. Ensure that severe storm spotter
McLeod County
volunteers and emergency service
Medium
Ongoing
Emergency
Local
$500
personnel are adequately trained.
Management
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x l = 3
6 Continue cooperation with local radio
McLeod County
and TV stations to provide local weather
High
Ongoing
Emergency
Local
$1,500
alert program services.
Management
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 1 = 1
7. Evaluate the readiness of all critical
facilities for preventing damage from
lightning and wind and seek funding to
McLeod County
install equipment as necessary. Educate
Medium
Ongoing
Emergency
Local
$5,000
local residents of options to protect their
Management
own homes and property from lightning
damage.
Implementation Area: All cities and townships will participate
Cost Benefit Score: 3 x 1 = 3
The bold and underlined words in each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
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Mitigation Strategies
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
8. Review response plans as part of
Once
McLeod County
emergency operations plan and staff and
Medium
every four
Emergency
Local
51,000
equipment needs to implement.
years
Management
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
9. Inventory and assess whether public
McLeod County
buildings, schools and other critical
Medium
Ongoing
Emergency
Local
$5,000
facilities have the capacity for backup
Management
electric generators.
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
10. Implement State and local plans for
McLeod County
coordination with surrounding counties
Medium
Ongoing
Emergency
Local
S5,("
during violent storms or extreme
Management
temperatures.
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x I= 3
11. Provide educational information and
"best
McLeod County
practices" for protecting life and
Medium
Ongoing
Emergency
Local and State
$1,000
property during violent storms or
extreme temperatures on the website.
Management
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
The bold and underlined words In each Mitigation Strategy correspond with the implementation tables found is Chapter Five.
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HAZARD: FLOODING
GOAL: TO MINIMIZE THE DAMAGE CAUSED BY FLOODING
OBJECTIVE 1: Reduce the number of structures located in the 100 -year floodplain, including critical public infrastructure such as
wastewater and water treatment plants
OBJECTIVE 2: Protect life and property from flood events
OBJECTIVE 3: An educated, Informed, and responsive public regarding how to prevent damage during a flood event
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
I. Enforce and maintain local floodalain
ordinances to ensure that new
construction is built above the regulatory
Medium
Ongoing
McLeod County
Local and State
$500
flood protection elevation. Consider
Planning & Zoning
additional regulations needed to protect
life and property where appropriate.
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
2. Identify any areas where life or Proper
McLeod County
are threatened by flood events, but are
Medium
2008
GIS
Federal/State/Local
$ 1 0,000
not located within the 100 -year flood
protection elevation.
/mplemenfalion Area: Countywide benefit
L
Cost Benefit Score: 3 x 2 = 6
The bold and underlined words is each Mitigation Strategy correspond with the imptementatioa tables found in Chapter Five.
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Mitigation Strategies
Priority
Timeline
Implementation
Potential Funding Estimated Cost
Coordinator
Source(s)
3. Explore finding funds to assist with the
McLeod County
buyout or relocation for structures that
Medium
2009
Planning & Zoning
Federal/State /Local $5,000
have been damaged during past flood
protection elevation.
Implementation Area Countywide benefit
Cost Benefit Score: 3 x 1 = 3
4. Identify roads and bridges in the County
McLeod County
that flood on a regular basis and
High
Ongoing
Public Works
Federal/State /Local
$1,000
prioritize these for improvements.
Implementation Area: All of McLeod County's cities and townships will benefit
Cost Benefit Score: 1 x 1 = 1
5. Explore how monitoring gauges in rivers
throughout the County can assist in the
McLeod County
early warning of flood events. Map
Medium
2006
Local
$5,000
gauges and work towards add new ones
SWCD, GIS & PZ
where needed.
Implementation Area: Flood prone areas (refer to the Risk Assessment)
Cost Benefit Score: 3 x 1 = 3
6. Provide educational information and
best practices for flood damage
McLeod County
prevention on t
p t he McLeod County
Medium
Ongoing
Environmental
Local and State
$1,000
website.
Services and GIS
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
The bold aad underlined words In each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
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HAZARD: DROUGHT
GOAL FOUR: TO MINIMIZE THE DAMAGE CAUSED BY DROUGHTS
OBJECTIVE 1: Protect life and property during drought conditions
OBJECTIVE 2: Ensure adequate relief to County residents during drought periods
OBJECTIVE 3: An educated, informed, and responsive public regarding efficient water use to help prevent shortages
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
I . Provide educational materials on County
McLeod County
website of best management practices for
Medium
Ongoing
Environmental
Local and State
$500
efficient and wise use of water
Services
throughout the year.
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x I = 3
2. Develop plans to limit water use for
non - essential purposes, such as lawn
Planning &
watering, car washing, etc., during
Medium
2012
Zoning, County
Local and State
$5,000
drought periods as necessary. This is
Board, and Cities
commonly referred to as a Drought
Contingency Plan.
Implementation Area: Countywide benefit, with city and township assistance and public
Cost Benefit Score: 3 x 1 = 3
review
The bold aad underlined words in each Mitigation Strategy correspond with the implementation tables foaad is Chapter Five.
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Mitigation Strategy
Priority
Timeline
Implementation
Coordinator
Potential Funding
Source(s)
Estimated Cost
3. Continue monitoring of test wells to
McLeod County
monitor aquifer levels and water quality.
Medium
Ongoing
Soil & Water
Local and State
Existing Staff
Assess whether additional test wells are
Conservation
Time
necessary.
District
Implennnentarion Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
The bold mad underlined words in each Mitigation Strategy correspond with the Implementation tables found in Chapter Five.
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HAZARD: WILDFIRE
GOAL FIVE: TO MINIMIZE THE DAMAGE CAUSED BY WILDFIRES
OBJECTIVE 1: Minimize risk of wildfires starting or spreading
OBJECTIVE 2: Protect life and property during wildfire events
OBJECTIVE 3: An educated, Informed, and responsive public regarding wildfire prevention
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
1. Explore necessity of conducting
Minnesota DNR &
prescribed burning on County or other
Medium
2009
Local Fire
Local or State
$5,0(K)
public lands. Conduct prescribed burns
Departments
as deemed appropriate.
Implementation Area: Countywide benefit
Cost Benefit Score:
3 it I = 3
2. Examine implementing the DNR
McLeod County
FIREWISE wildfire susceptibility
Medium
2010
GIS & EM
Local
$5,000
model for McLeod County.
Implementation Area: Countywide benefit
Cost Benefit Score:
3 x 1 = 3
The bold and underlined words In each Mkiptioa Strategy correspond with the implementation tables found in Chapter Five.
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Mitigation Strategy
Priority
Timeline
Implementation
Coordinator
Potential Funding
Source(s)
Estimated Cost
3. Work with local fire chiefs, fire wardens,
and others to continue and expand fire
High
Ongoing
Local Fire
Local
$2,500
safety education outreach with school
Departments
children and the public.
Implemenradon Area: Counlywide benefit, with assistance from the six local fire departments
Cost Benefit Score: I x 1 = 1
The bold and underlined words in each Mitigation Strategy correspond with the Implementation tables found in Chapter Five.
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HAZARD: INFECTIOUS DISEASE
GOAL SIX: TO PROTECT LIFE AND MINIMIZE THE SPREAD OF INFECTIOUS DISEASE
OBJECTIVE 1: Minimize infectious disease outbreaks to protect public health
OBJECTIVE 2: Protect life during infectious disease outbreaks
OBJECTIVE 3: An educated, informed, and responsive public regarding prevention of infectious disease outbreaks
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
1. Continue to work with local media and
other agencies in disseminating
Medium
Ongoing
McLeod County
Local and State
$2,500
information on potential risks and ways
Public Health
of addressing them.
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
2. Continue County education and
immunization programs to make
residents aware of the resources
McLeod County
available to them to prevent infectious
High
Ongoing
Public Health
Local and State
$3,000
diseases. Ensure that the diverse cultures
in the County are provided information
in an effective manner.
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 1 = I
The bold and underlined words it each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
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Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
3. Add education materials to County
McLeod County
website regarding information about
Medium
Ongoing
Public Health
Local and State
$500
public health and infectious diseases.
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
4. Review and maintain the McLeod
Once
McLeod County
County Public Health Emergency Plan
Medium
every two
Public Health and
Local and State
$500
that outlines procedures for dealing with
Emergency
infectious diseases on a regular basis.
years
Management
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
5. Implement and maintain the Health Alert
Medium
Ongoing
McLeod County
Local and State
$500
Network IL&N .
Public Health
Implementaton Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
McLeod County
6. Work with State and Federal agencies
Public Health in
and local hospitals and clinics to
cooperation with
identify, track, and address infectious
High
Ongoing
Minnesota
Local and State
$2,500
diseases that have the potential to impact
Department of
the County and region.
Health
Epidemiologists
Implementaton Area: Countywide benefit
Coat Benefit Score: 1 x 1 = 1
The bold and raderlined words in each Mitigation Strategy correspond with the implementation tabtes found In Chapter Five.
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Mitigation Strategy
Priority
Timeline
implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
7. Enforce and maintain local and State
High
Ongoing
McLeod County
Local and State
$1,000
environmental health regulations.
Public Health
Impkinentatfon Area: Countywide benefit
Cost Benefit Score: 1 x 1 = 1
8. Review and assess quarantine and
McLeod County
infectious outbrealk response plans in
High
Once
every two
Public Health and
McLeod County
Local and State
$500
the McLeod County Public Health
years
Emergency
Emergency Plan on a regular basis.
Management
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 1 = 1
9. Review and maintain internal County
High
Ongoing
McLeod County
Local and State
$2,500
public health policies
Public Health
Impkinenzation Area: Countywide benefit
Cost Benefit Score: 1 x 1 = 1
The bold and raderlined words in each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
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Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
10. Work with Federal and State agencies,
local public health departments,
hospitals, clinics, and other medical
agencies to coordinate efforts to address
infectious disease outbreaks that disrupt
the social and economic patterns of the
High
Ongoing
McLeod County
Federal/State /Local
$100,000
County, disrupt the livelihood of the
public Health
population of the County, such as, but
not limited to: adequate food, clean
water, energy supply, safe shelter, and a
functional ecosystem.
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 3 = 3
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
11. Cooperate with the Minnesota Board on
McLeod County
Animal Health on implementing
regulations regarding infection diseases
High
Ongoing
Environmental
Services & Public
Federal/State/Local
$5,000
to animals.
Health
Implementation Area: Countywide benefit
Cost Benefit Score: I x 3 = 3
The hold and underlined words in each Mitigation Strategy correspond with the implementation tables found In Chapter Five.
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HAZARD: STRUCTURAL FIRE
GOAL SEVEN: TO PROTECT LIFE AND MINIMIZE THE DAMAGE CAUSED BY STRUCTURAL FIRES
OBJECTIVE 1: Minimize risk of structure fires starting or spreading
OBJECTIVE 2: Protect life and property during structure fires
OBJECTIVE 3: An educated, informed, and responsive public regarding prevention of structure fires
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
1. Provide educational information to
residents on the County website on the
importance of periodic inspection of
McLeod County
wood burning chimneys, electrical
Medium
Ongoing
Fire Chief
Local and State
$5,000
systems, heating systems, smoke
Association
detectors, and other best management
io preventfues.
[,p ractices
wtPlementauon Area Countywide benefit
Cost Benefit Score: 3 x 1 = 3
The bold and underlined words in each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
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Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
2. Identify areas where homes and other
structures have poor access for
emergency vehicles and equipment due
McLeod County
to lack of road maintenance, inadequate
Medium
Ongoing
Fire Chief
Local and State
$5,000
road width or for other reasons. Explore
Association
educational or regulatory options to
ensure adequate access.
/mplementadan Area: Countywide benefit, with assistance from each of the cities and
Cost Benefit Score: 3 x 1 = 3
townships
3. Provide educational programs to yout6,
McLeod County
focusing on reducing risk of fires, smoke
Medium
M
ngong
Ongoing
Fire Chief
Local and State
$1,500
detectors, fire safety, and evacuation
pl
Association
Area: Countywide benefit
Cost Benefit Score. 3 x 1 = 3
The hold and underlined words In each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
McLeod County AU Hazard Midgadon Plan Draft
Ch. 4 Pg. 21
i 0 •
July 2008 Draft
HAZARD: HAZARDOUS MATERIALS
GOAL EIGHT: TO PROTECT LIFE AND MINIMIZE THE DAMAGE CAUSED BY HAZARDOUS MATERIALS
OBJECTIVE l: Minimise risk of hazardous material releases to ensure safe and clean air, water, and soil
OBJECTIVE 2: Protect life and property during hazardous material releases
OBJECTIVE 3: An educated, informed, and responsive public regarding prevention of hazardous material releases
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
McLeod County
1. Utilize State and Federal resources to
Emergency
develop a hazardous materials education
Medium
Ongoing
Management
Federal/State /Local
$5,(X)0
program and public relations campaign
McLeod County
for the County.
Fire Chief
Association
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
McLeod County
2. Continue participation Regional
Emergency
e
Hazardous Materials Response Term
High
Ongoing
Management and
Local and State
$2,500
County Fire Chief
Association
Implementation Area: Countywide benefit
Cost Benefit Score: l x I = 1
The bold and underlined words in each Mitigation Strategy correspond with the Implementation tables found in Chapter Five.
McLeod County All Hazard Mitigation Plan Draft
Ch.4 Pg.22
July 1908 Drufr
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
McLeod County
3. Work with local fire departments to
Emergency
assist them in identifying areas of high
High
Ongoing
Management
Local and State
$1,500
risk involving hazardous material and
McLeod County
response plans.
Fire Chief
Association
hap/ementadon Area: Countywide benefit, with assistance from the six local fire departments
Cost Benefit Score: 1 x 1 = 1
4. Maintain a list of locations of fixed
McLeod County
facilities using hazardous materials and
Emergency
associated transportation corridors. Work
High
Ongoing
Management
McLeod County
Local and Stale
$1,000
with the Minnesota Pollution Control
ire Chief
Agency to update this list
t as necessary.
Association
Implementation Area: Countywide benefit, with assistance from the six local fire departments
Cost Benefit Score: 1 x I =1
5. Develop an emergency warning system
McLeod County
to warn and instruct at -risk persons as to
the existence of a specific threat and
Medium
Ongoing
Emergency
Federal/State /Local
$2,500
what to do.
Management
Implertentadon Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
The bold sad underlined words in each Mitigation Stratea correspond with the implementation tables found is Chapter Five.
L77
McLeod County All Hazard Mitigation Plan Draft
Ch.4 Pg.23
JWy 20" Draft
Mitigation Strategy
Priority
Timeline
Implementation
Coordinator
Potential Funding
Source(s)
Estimated Cost
6. Continue to cooperate with local, State,
McLeod County
and Federal agencies, and the private
High
Ongoing
Emergency
Local and State
$1,500
sector in coordinating emergency
Management
response to hazardous material releases
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 1 = l
7. Continue the use of the Unified Incident
McLeod County
Command System for all bazard
High
Ongoing
Emergency
Local and State
$1,500
materials incidents that may occur in the
Management
County.
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 1 = 1
McLeod County
8. Review and maintain the County's
Medium
Ongoing
Sheriffs Office
Federal/State /Local
S500
ordinances addressing meth labs.
and County Board
of Commissioners
Implementation Area: Countywide benefit, with cooperation with the cities
Cost Benefit Score: 3 x 1= 3
9. Continue participation in local, regional,
McLeod County
and State exercises that practice and test
High
Ongoing
Emergency
Federal/State/Local
$25,000
Management
to hazardous material releases.
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 3 = 3
The bold and underlined words is each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
McLeod County All Hazard Mitigation Plan Draft
Ch.4 Pg.24
a 20" Drafi • •
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
10. Ensure that every member of the
County's Emergency Responder group is
High
Ongoing
Local Fire
FederaUState /Local
$5,000
trained to at least the Hazardous
Departments
Materials Awareness level.
lmplementation Area Countywide benefit
Cost Benefit Score: 1 x 1 = 1
11. Ensure that the first responder r¢ out
conducts any required Occupational
McLeod County
Health and Safety Administration
High
Ongoing
Emergency
Federal/State /Local
$5,000
training and maintains current records on
Management
all completed training.
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x I = 1
The hold sad underlined words is each Mitigation Strategy correspond with the implementation tables found to Chapter Five.
47
McLeod County All Hazard Mitigation Plan Draft
Ch.4 Pg.25
Jury 2008 Dmfi
HAZARD: WATER SUPPLY CONTAMINATION
GOAL NINE: TO PROTECT LIFE AND MINIMIZE THE DAMAGE CAUSED BY WATER CONTAMINATION
OBJECTIVE 1: Minimize risk of water supply contamination to ensure a safe drinking water supply
OBJECTIVE 2: Protect public health during water supply contamination events
OBJECTIVE 3: An educated, informed, and responsive public regarding prevention of water supply contamination
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
1. Continue the County inspection and
McLeod County
pumping/maintenance programs for
High
Ongoing
Environmental
Local and State
$2,500
existing and new sentie systems.
Services
Imrplemtentadon Area: Countywide benefit
Cost Benefit Score:
1 x 1 = 1
2. Educate landowners about the
McLeod County
importance of sealing unused wells.
Environmental
Continue the Soil and Water
High
Ongoing
g
ervices Soil &
Federal/State /Local
$5,000
Conservation District's abandoned well
Water
sealing and cost -share program within
Conservation
the County.
District
Implemtentadon Area: Countywide benefit
Cost Benefit Score:
1 x I = 1
The bold and underlined words V each Mitigation Strategy correspond with the implementation tables found is Chapter Five.
McLeod County AU Hazard Mitigation Plan Draft
Ch.4 Pg.26
0 0 0
Jaly 2"S Dmf!
r�
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
3. Continue definition and manoloc of
Minnesota
wellhead protection areas within the
Department of
County. Consider regulatory and
High
Ongoing
Health & Planning
Federal/State /Local
$2,500
educational programs to prevent
& Zoning
contamination.
Implementation Area: Countywide benefit, with assistance from the cities
Cost Benefit Score: I x 1 = 1
4. Provide education on the importance of
McLeod County
private well inspections to residents.
High
Ongoing
ES & McLeod
Federal/State /Local
$1,500
County PH
Implementation Area: Countywide benefit, with assistance from the townships
Cost Benefit Score: I x 1 = 1
5. Provide education materials on County
McLeod County
website for protecting water supplies
Medium
Ongoing
PZ and PH
Local and State
$500
and preparing for water emergencies.
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
6. Continue cooperating with the State in
McLeod County
the development of a Geologic Alias to
help define and locate ground water
High
Ongoing
Planning & Zoning
Federal/State /Local
S1,500
resources and locate private wells within
&McLeod County
the County.
Surveyor
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 1 = 1
The bold and underlined words in each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
McLeod County All Hazard Mitigation Plan Draft
Ch.4 Pg.27
• • 0
Jrly 20" Draft -
trat
Mitigation Strategy
P>
Priority
Timeline
Implementation
Coordinator
Potential Funding
Source(s)
Estimated Cost
7. Continue cooperation with local,
regional, State, and Federal agencies and
McLeod County
with private organizations in the
High
Ongoing
Planning & Zoning
Federal/Stale /Local
$2,500
protection and enhancement of surface
and rQ ound water resources.
implementation Area: Countywide benefit
Cost Benefit Score: I x 1 = I
8. Review and assess plans for distribution
of clean water and other water supply
Once
McLeod County
contamination response plans in the
High
every four
Emergency
Local and State
$500
McLeod County Emergency Operations
years
Management
Plan on a regular basis.
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x I = 1
McLeod County
9. Provide education and regulatory and
Planning &Zoning
financial incentives to landowners on
Medium
Ongoing
and Soil &Water
Federal/State/Local
$5,000
soil erosion and proper nutrient and pest
Conservation
management.
District
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
The bold and underlined words in each Mitigation Strategy correspond with the Implementation tables found in Chapter Five.
McLeod County All Hazard Mitigation Plan Draft
Ch.4 Pg.28
• • 0
July 1WM Draft
HAZARD: TERRORISM
GOAL TEN. TO PROTECT LIFE AND MINIMIZE THE DAMAGE CAUSED BY TERRORISM
OBJECTIVE l: Minimize vulnerabilities to terrorist attacks within the County
OBJECTIVE 2: Protect life and property during terrorist attacks
OBJECTIVE 3: An educated, informed, and responsive public that is aware of the warning signs for impending terrorist attacks
Mitigation Strategy'
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
I. Review and assess current risks and
Once
McLeod County
vulnerabilities and potential targets for
Medium
every four
Emergency
Federal/State /Local
$500
terrorism within the County.
years
Management
Implementadon Area: Countywide benefit, with assistance from the cities
Cost Benefit Score: 3 x 1 = 3
2. Work with State and Federal agencies
statewide and nationwide
McLeod County
t the
counter -terrorism operations and
Medium
Ongoing
Emergency
Federal/State /Local
$1,000
programs
Management
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
The bold and underlined words is each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
L
McLeod Counry All Hazard Mitigation Plan Draft
Ch.4 Pg.29
• •
Jaty 2"S Draft
V
1
Mitigation Strategy
Priority
Timeline
Implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
3. Review and assess the McLeod County
Once
McLeod County
Emergency Operations Plan on a regular
High
every four
Emergency
Federal/Slate /Local
$500
basis.
years
Management
Impiementation Area: Countywide benefit
Cost Benefit Score: 1 x 1 = 1
4. Scan the building plans for all public
buildings and facilities in the County.
Provide digital and/or hardcopy of
Medium
Ongoing
McLeod County
Federal/Stale /Local
$1,000
product to emergency response units
Building Inspector
(fire, police, sheriff).
Implementation Area: Countywide benefit, with assistance from the cities
Cost Benefit Score: 3 x 1 = 3
5. Review and assess plans for evacuation
Once
McLeod County
in the McLeod County Emergency
High
every four
Emergency
Federal/Stale /Local
$500
Operations Plan on a regular basis.
years
Management
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 1 = I
The bold and underlined words in each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
McLeod County All Hazard Mitigation Plan Draft
Ch.4 Pg.30
0 0
July 1008 Draft
0
Mitigation Strategy
Priority
Timeline
implementation
Potential Funding
Estimated Cost
Coordinator
Source(s)
WENNERMIN
6. Provide outreach and educational
McLeod County
materials about hazard/disaster
Medium
Ongoing
Emergency
Federal/State/Local
$1,500
preparedness measures that they can take
Management
on the County website.
Implementation Area: Countywide benefit
Cost Benefit Score: 3 x 1 = 3
7. Develop and maintain an efficient and
McLeod County
expeditious sharing of information.
High
Ongoing
Emergency
FederaUState /Local
$500
Management
Implementation Area: Countywide benefit
Cost Benefit Score: 1 x 1 = I
The bold and underlined words in each Mitigation Strategy correspond with the implementation tables found in Chapter Five.
McLeod Coanly AH Hazard Mitigation Plan Draft
Ch. 4 Pg. 31
• 0 0
Jrly 20" Dnf!
This page was intendonaUy left blank to allow for two-sided printing.
n
McLeod County AU Hazard Mitigation Plan Draft
Ch.4 Pg.32
Ordinance No. 08 -0517
Publication No.
AN ORDINANCE AMENDING SECTION 30.18, "REGULAR MEETING ORDER OF
BUSINESS" TO INCLUDE GOVERNANCE SECTION
SEC. 30.18 COUNCIL PROCEDURE AT REGULAR MEETING. The City
Administrator shall prepare the following items: (1) an agenda for the forthcoming meeting; (2)
a copy of all minutes to be considered; (3) copies of such other proposals, communications, or
other documents as the City Administrator deems necessary or proper for advance consideration
by the Council; (4) a compiled list of all claimants who have filed verified accounts claiming
payment for goods or services rendered the City during the preceding month, such list to be
called the "Claim Report" and bearing headings "Claimant ", "Purpose ", and "Amount'; and, (5)
miscellaneous communications from the City Administrator on administrative activities of the
preceding month. The City Administrator shall forthwith cause to be mailed or delivered to each
member of the Council copies of all said documents. Roberts' Rules of Order (Newly Revised)
shall govern all Council meetings as to procedural matters not set forth in the Charter or City
• Code. The order of business at regular meetings shall be as follows:
1. Call to Order.
2. Invocation.
3. Pledge of Allegiance.
4. Public Comments
5. Minutes
6. Consent Agenda.
7. Public Hearings.
8. Communications, Requests and Petitions.
9. Unfinished Business.
10. New Business.
11. Governance
12. Miscellaneous
4 ( `D),�,
C
•
•
13. Adjournment.
Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be
considered except (1) with the unanimous consent of the members of the Council, or (2)
scheduled public hearings or bid lettings at the time stated in the notice.
Adopted by the City Council this 12' day of November, 2008.
Attest:
Gary D. Plotz, City Administrator
Steven W. Cook, Mayor
• AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
DATE
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
6. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
have been delegated to the City Administrator. Traditionally, items are not discussed)
7. PUBLIC HEARINGS — 6:00 P.M.
S. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary
to cra t wise policy. ways oo ing fowar the future, not monitoring past.)
9. UNFINISHED BUSINESS
10. NEW BUSINESS
1. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
ounci an manage the logistics of the Council. May include monitoring reports, policy development and governance
process items).
12. MISCELLANEOUS
13. ADJOURN
•
• PUBLICATION NO.
ORDINANCE NO. 08-0513
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA TO
REZONE PROPERTY FROM R -2 ( MEDIUM DENSITY RESIDENTIAL) TO C-
4 (FRINGE COMMERCIAL DISTRICT) LOCATED AT 1285 HWY 7 WEST
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly
made and was made to appear to the satisfaction of the City Council that it would be in
the best interests of the City to rezone property from R -2 (Medium Density Residential)
to C -4 (Fringe Commercial District) located at 1285 Hwy 7 West.
Section 2. That the property to be rezoned is described as follows:
That part of the Southwest Quarter of the Southwest Quarter of Section Thirty -six (36) in
Township One Hundred and Seventeen (117) North of Range Thirty (30) West, described
as follows, to -wit: Beginning at a point on the West line of the Southwest Quarter of the
Southwest Quarter of said Section 36, where said West line intersects the Northerly 75
foot right -of -way of Minnesota State Trunk Highway No. 22 and 7; said point lying
North 161.4 feet from the Southwest Comer of said Section 36; thence continuing North
• along said West line for 330 feet to a point; thence deflect right at an angle of 90 degrees
00 feet, a distance of 193.73 feet; thence South 60 degrees 20 feet East, for a distance of
222.94 feet to a point; thence South for a distance of 120 feet to the Northerly 75 foot
right -of -way of said Trunk Highway No. 22 and 7; and thence Westerly along said right -
of -way line, 400 feet to the point of beginning.
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 12' day of November, 2008.
ATTEST:
Gary D. Plotz
City Administrator
11
Steven W. Cook
Mayor
• PUBLICATION NO.
ORDINANCE NO. 08 -0514
AN ORDINANCE AMENDING CITY CODE CHAPTER 153; SUBDIVISION CONTROL,
SECTIONS 153.39 AND 153.50; TO UPDATE THE FINAL PLAT FILING REQUIREMENTS
AND ADD AN APPLICATION FEE FOR FINAL PLATS
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of public hearing was duly given and publication of said hearing was duly made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend the City Code,
Title XV: Land Usage, to amend Chapter 153, Subdivision Control, Sections 153.39 and 153.50; to
update the final plat filing requirements and add an application fee for final plats.
153.39 PLAT REVIEW CHARGE.
A application and filing fee will be charged at the time of application for all filing the preliminary and
final plats to offset administrative costs in processing the application submitted;
The fee shall be determined by ordinance and set annually by the City
Council on the City's fee schedule.
• deteFmifted a.. T ° f dia a e f the C.. ..:1
('89 Code, § 12.10) (Ord. 466, passed 7- 15 -95)
FINAL PLAT
§ 153.50 REQUIRED DATA.
(A) The final plat shall be prepared at a scale of one inch = 100 feet in the following numbers: one
mylar reproducible stamped "city copy," signed and one mylar reproducible stamped "copy," signed; em
" 88PY sig The final plat shall be prepared
on sheets 20 inches wide and 30 inches in length with a two inch left border line and a one -half inch top,
bottom and right border line. There shall also be included one 11 -inch by 17 -inch mylar copy of the final
plat. An electronic file must also be provided to the City, in a format determined by the City Engineer.
('89 Code, § 12.20) (Ord. 466, passed 7- 15 -95; Am. Ord. 02 -327, passed 1- 14 -03)
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and
publication.
Adopted by the City Council this 12` day of November, 2008.
Attest:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
(rr ( )�)L�
0 PUBLICATION NO.
ORDINANCE NO. 08 -0515
AN ORDINANCE AMENDING CITY CODE CHAPTER 154; SECTION 154.118, TO SPECIFY
FENCE HEIGHT REQUIREMENTS AND CLARIFY LANGUAGE
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of public hearing was duly given and publication of said hearing was duly made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend the City Code,
Title XV: Land Usage, to amend Chapter 154, Section 154.118, to specify fence height requirements and
clarify existing language.
§ 154.118 FENCES AND WALLS.
(A) In any zoning district, fences, walls, and hedges, or- other- 94ail ebstmet3ens may be built or
planted
subject to meeting the following requirements:
(1) Fences, walls, hedges, or other si ds obstructions shall not encroach on any public right -of-
way and must be a minimum of five feet from any of the rights -of -way (excluding alleys).
• (2) Fences and walls may be built up to, but not on, interior property lines
(3) No fence or wall shall exceed 6 feet in height in any residential district.
(4) The finished side of the fence shall be to the outside of the property with the posts to the
inside, unless the fence is the same on both sides.
(5) Fences and walls within non - residential districts maybe constructed up to 8 feet in height
unless otherwise limited within the zoning district of the subiect property, or if a higher fence
is required to meet the screening requirements of the ordinance Fences and walls over 6 feet
require certification by a structural engineer. Refer to svecific zoning district of the property
for additional requirements and development standards.
(6) {2) On comer lots, no obstructions over 30 inches high are allowed within the "
"sight triangle " , as identified on the following diagram in height
edge , fie fnef:e than 38
T -
• 25'
Sight
Triangle
25' 5'
(V(b�5
•
•
L J
Ordinance #08 -0515
Section 154.118
Fences and Wails
November 12, 2008
Page 2
A pproval of a fence permit is required prior to construction of an fe nce or wall.
(7)
(B) The Zoning Administrator may prohibit development in accordance with the above in instances
that would produce a safety or traffic hazard.
('89 Code, § 11.10.07) (Ord. 464, passed 1 - -96; Am. Ord. 02 -321, passed 10 -8 -02) Penalty, see & 10.99
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and
publication.
Adopted by the City Council this 12 day of November, 2008.
Attest:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
PUBLICATION NO.
• ORDINANCE NO.08 -0516
AN ORDINANCE AMENDING CITY CODE CHAPTER 154; SECTION 154.064,
ADDING LANGUAGE TO PERMITTED USES IN THE C4 ZONING DISTRICT
THEVITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of public hearing was duly given and publication of said hearing was duly made to appear
to the satisfaction of the City Council that it would be in the best interests of the City to amend
the City Code, Title XV: Land Usage, to amend Chapter 154, Section 154.064, adding language
to the permitted uses in C-4 (Fringe Commercial District).
§ 154.064 C -4, FRINGE COMMERCIAL DISTRICT.
(A) Purpose. The C -4 commercial district is intended to provide one or more areas for the
grouping of general retail sales establishments, offices and services which offer convenient
shopping facilities for city residents and the surrounding area. C-4 district provisions and
boundaries are established to promote compatible land use relationships among diverse types of
uses and encourage well - planned development or expansion in accord with the city's
Comprehensive Plan. Only those uses which substantially interfere with the overall function of
the general commercial area will be excluded.
• (B) Permitted uses. The following uses are permitted as regulated herein, without special
application requirements or conditions attached. Similar uses may be allowed upon the
determination of the City Council.
(1) Trade and services: any retail store or personal service business subject to all
regulations and pen and licenses as may be required by law, and further provided that the use
is not objectionable due to noise, fumes, smoke, odor or vibration, including the following and
other similar uses as determined by the city's Planning Commission;
(2) Catering businesses;
(3) Convenience grocery stores;
(4) Cultural facilities;
(5) Game and amusement arcades;
(6) Hotels and motels;
(7) Motor vehicle sales and service establishments;
(8) Post offices and other public service operations;
• (9) Restaurants, including convenience food;
(10) Taverns;
(11) Theaters;
(.c
• RESOLUTION NO. 13491
RESOLUTION ADOPTING REVISED ASSESSMENT
ASSESSMENT ROLL NO. 5088
LETTING NO. 1/PROJECT NO. 08-01
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
TH 15 & North High Drive Roundabout construction by construction of lateral and trunk stone
sewer, drain the Improvements, lateral and trunk watermain, lateral and trunk sanitary sewer,
surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base,
bituminous surfacing, concrete paving, sidewalks/trails, lighting, landscaping, restoration and
appurtenances, and
WHEREAS, the assessment in the amount of $25,032.34 on the following described properly shall be
deleted in accordance with the Purchase Agreement dated 10/21/2008 between Maplewood Academy and the
City of Hutchinson:
City PID# 31 -117- 29-03-0010 County PID# 23.238.0130 Address: 900 Main St N
Legal Description: E'ty 1/4 of Lot 22 EX 30 Acres in Auditors Plat S 1/2 Section 30 & N 112
Section 31- 117 -29 10 Acres
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
• hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed Improvement In the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January, 2009 and shall bear
interest at the rate of 5.5466 percent per annum as set down by the adoption of this assessment resolution.
To the first installment shall be added interest on the entire assessment from November 1, 2008, until the 31 st
day of December 2009. To each subsequent installment when due, shall be added interest for one year on all
unpaid Installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged If the entire assessment Is
paid by the 17th day of November, 2008; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year In which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 12th day of November 2008.
•
Mayor
City Administrator
((C)
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• RESOLUTION NO. 13492
RESOLUTION ACTIVATING DEFERRED ASSESSMENTS
ASSESSMENT ROLL NOS. SA -5059F
(FORMERLY SA- 3039A)
WHEREAS, the following properties have assessments In deferred status:
Interest Original Accrued Activation
SA Roll City PID County PID Rate Assess, Interest Amount
SA5059A 07- 118 -29- 10-0020 23.219.0040 4.38% $10,082.00 $2,080.78 $12,142.78
AND WHEREAS, the City proposes to activate said assessments, with payments over a 10 -year period at the
original interest rate.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
1. Such proposed activation of said assessments Is hereby approved, and shall constitute a special assessment
against the lands named therein, and each tract of land therein Included Is hereby found to be benefited by the proposed
improvement In the amount of the assessment levied against t.
2. Such assessment shall be payable In equal annual installments extending overa period of ten (10) years, the fist
of the installments to be payable on or before the first Monday In January, 2009 and shall bear Interest at the per annum
rate shown above as set down by the adoption of this resolution. To the first Installment shall be added interest on the
entire assessment from November 1, 2008, until the 31 st day of December 2009. To each subsequent Installment when
due, shall be added Interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County
• Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City
Administrator, except that no interest shall be charged If the entire assessment Is paid by the 24th day of November,
2008; and owner may, at any time thereafter, pay to the City Administrator the entire amount of the assessment
remaining unpaid, with Interest accrued to the 31 at day of December, of the year In which such payment Is made. Such
payment must be made before November 15, or Interest will be charged through December 31, of the next succeeding
year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be
extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 12th day of November, 2008
Mayor, Steven W Cook
City Administrator, Gary D Plotz
is
C0YP9.E0 Br: P VANDER V
ASSESSMENT ROLL NO. 5069F
(Fwnwty SA6069A(
LETTING NO. 9IPRO.IECT NO. 02 - 18
JEiFENLOM Sr a!- Clw11MY Mi aE ro M's Oi YlifllbaCT. MLLUpNO RJfGIOY Cr aY COMaIRUCI�ox aP
ertlWlOR11.11tl1NFMTeAAL YMIMYaHtllla aERNCf1.T11W1N.lAiG.0 ttur[AW1W aaFwNC[A. a11IDN0. OlUVF1
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COYPUTIn BY: J
$2.100.00
aTREET ORAINApE C TNNIT
c11ECJ(En BY: P. vANOER V
µ9e7.00
BEwER COaTNNrt
NBYBEB OF YEAR9: 10
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23.218.0040 jlrl a m MN 55350
TOTAL -ACTIVATED ASSESSME ROLL NO. 1069F
L04,11 r 1,
NaItPOl1'a Sl ", Patxson Eslmm 0
-LETTING NO. WPROJECT NO. 02.19
{0.00
90.00
0.00
90n0
90.00
1.00
/4%7.00
94967.00
1.00
90,226.00
$3.225.00
91,900.00
91.900.00
92,060.78
{2,090.78
641U1PAlj �r rn a .1 C 1
To: City Council Members
• From: Mayor Steve Cook
Date: November 9, 2008
There are currently three vacancies on the charter commission and three members who have
completed their second terms. Below are my recommendations to fill the open positions. By
statute these and other applications will be forwarded to the Chief District Judge for
consideration. The judge has 60 days to fill the positions. If after that time the positions have
not been filled then the city council may do so.
If you have any further questions please contact Marc Sebora or we can talk about them at the
council meeting on Wednesday, November 12 1h .
Sincerely,
Mayor Steve Cook
• Names to be Suggested to Chief District Judge
• Diane Gordon - August 2012
• Marlin Torgerson - August 2012
Mark Lewandowski - August 2012
• Lyle Mullins - August 2012
• Mary Inglis - August 2010 (remainder of term)
• Steve Bauer - August 2010 (remainder of term)
Current Members to be Reappointed November 25th
• Deb Roepke - First unexpired term August 2008
• Mark Cormier - First term August 2008
Other Current Members:
• Walt Clay -August 2010 (second term)
• Virgil Voigt -August 2010 (second term)
• Judy Simons -August 2010 (second term)
• Roger Steams - August 2010 (first term)
•
ve)
•
E
•
Hutchi City Center
111 }sewn Stmt SE
Hutchinson, MN 553562522
326587- 515111h: 326234.4249
TO: Mayor & City Council Members
FROM: Gary D. Plotz, City Administrator A..ZA
DATE: November 5, 2008 UU
SUBJECT: Hearing Officer for Dangerous Dog Violations
During their last session, the legislature made revisions to the State's dangerous dog
statute to allow cities to appoint an "impartial hearing officer" to administer dangerous
dog hearings. The hearing officer must be "an impartial employee of the local
government or an impartial person retained by the local government to conduct the
hearing ".
I would ask that you appoint the City Attorney's Office or their designee to act as the
dangerous dog hearing officer.
Please contact me with any questions you may have.
rrinu,d m ,mod paper -
4 (�)
0 Memorandum
TO: Mayor and City Council
FROM: Brenda K. Ewinul finnan Resources Director
RE: 2009 Employee Insurance Renewals - Authorization to Enter into
Contracts /Agreements for Coverage and Related Services
DATE: November 6, 2008
Staff has been working with our insurance consultants, Westlund Associates and Wells Fargo
Insurance Services, to finalize the renewals for the following employee insurance program
components:
Health Insurance
Dental Insurance
Life and Accidental Death & Dismemberment Insurance
• Long Term Disability Insurance
We have received quotations for each coverage type and this information has been discussed
with the Employee Wage Committee and presented in summary form to the City Council at the
workshop held on October 28, 2008. The summary information regarding the 2009 renewal
proposals is as follows:
Health Insurance
The proposal for 2009 is to transition to a Health Reimbursement Account plan through
our current carrier, MEDICA. The plan is a high deductible ($1,50013,000) /out -of-
pocket maximum plan ($1,500/$3,000). Covered in- network preventative services are
covered at 100 %, and other covered in- network services are covered at 100% after the
deductible has been met. The plan includes a three- tiered drug plan ($10435560).
Premiums are $450.59 /month for single coverage and $1,126.19 /month for family
coverage. Employees are proposed to pay 20% of the premium costs with the City
covering the remaining 80 %.
Additionally, the City is proposing to contribute $500 and $1,000 annually to the HRA
for each single participant and family unit, respectively. These contributions will be
funded from the City self - insurance fund. The City contribution will pay for eligible out
of pocket expenses on a 50 0 /o/50% cost share basis with the employees. Additional City
contributions are available to employees through a wellness initiative program that is still
• in development.
Any City contribution monies that remain at the end of the plan year are the property of
the City.
0
Dental Insurance
The proposal is to continue with Midwest Dental as our third party administrator of our
self- insured employee dental plan. Due to the projected claims costs for 2009 the single
monthly premium will increase 2.5% to $38.45 and the family monthly premium will
increase 5.1% to $88.45. As with the health plan, it is proposed that employees will pay
20% of the premium costs with the City paying 80% of the cost.
Life and Accidental Death & Dismemberment Insurance
As reported at the Council Workshop of October 28, it was proposed that the life
insurance and long term disability insurance would be purchased from one carrier. Since
the workshop, it has been determined that this is not feasible. However, the proposed
cost of coverage is decreasing from what was noted at the workshop. The proposal is to
transition from our current carrier to CIGNA at a cost of $ .16 per $1,000 valuation of
coverage. As in the past, the City is proposed to pay the full premium for this coverage.
Long Term Disability Insurance
It is proposed to transition to Hartford for long term disability coverage. It is also
proposed to move from a contributory plan to a non - contributory plan. This change will
benefit the employees, in that if they are in a position where they are disabled and receive
a benefit, that benefit will not be taxed. The rate proposed for 2009 is .34% of payroll,
• down from our current rate of .63% of payroll.
It is requested that the Council consider authorizing the City Administrator to enter into
contracts/agreements with the noted providers for the 2009 employee insurance plans.
I will be at the Council meeting on November 12 to address any Council questions or concerns.
•
uca)
C
•
November 5, 2008
Michael T. Oberle, Esq.
Peterson, Fram & Bergman
55 East 5` Street
St. Paul, MN 55101 -1197
Re: 220 Lynn Road, Hutchinson, Minnesota
Dear Mr. Oberle:
VIA FAX (651- 228 -1753) & US MAIL
I wanted to follow up on the telephone conversation we had on October 10, 2008, regarding poor
condition of the above - described property.
Unfortunately, the neighbors report there has been no attempt to remove garbage and refuse on
• the outside of the home or eliminate the decrepit conditions existing inside the home.
Hutchinson Police Services has reported that a lock has been pried off the door and the premises
now unsecured.
At this point, l have no choice but to discuss the matter with the Hutchinson City Council at its
November 12, 2008, meeting. The Council will decide on scheduling a hearing to have the
premises declared a nuisance. If a nuisance is declared, it may be abated to include razing of the
buildings with those expenses being assessed to the property.
Obviously it is in no one's interest for this to happen, but as this condition has been on going for
several months, the City has little choice but to act for the sake of the health and safety of the
neighborhood.
If you wish, you may contact me with any questions. If the Council does schedule a hearing, you
will be notified of the date and time of the proceeding.
Sincerely,
C K l
Marc A. Sebora '
City Attorney
MAS /ms
Marc A. Sebora, City Attorney
Office of the City Attorney 1u H, street se
Hutchinson, MN 55350.2522
370- 587- 5151/Fm 320.234 -4201
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