cp10-14-2008 cAGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 14, 2008
1. CALL TO ORDER-5:30 P.M.
2. INVOCATION — Rev. Greg Nelson, Bethlehem United Methodist Church
3. PLEDGE OF ALLEGIANCE
READING OF PROCLAMATION DECLARING OCTOBER 2008 AS TOASTMASTERS MONTH IN THE
CITY OF HUTCHINSON
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 23, 2008
(b) BID OPENING MINUTES OF OCTOBER 7, 2008 (NORTHEAST TRUNK STORM SEWER PHASE 3)
Action - Motion to approve as presented
6. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
.
1. FIRE DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2008
2. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM AUGUST 25, 2008
3. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR AUGUST 2008
(b) RESOLUTIONS AND ORDINANCES
RESOLUTION NO. 13485 — RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC
CONTROL DEVICES
2. RESOLUTION NO. 13483 — RESOLUTION AUTHORIZING GARY D. PLOTZ, CITY
ADMINISTRATOR, TO EXECUTE DOCUMENTS REQUIRED FOR REAL ESTATE PURCHASE
(MAPLEWOOD ACADEMY TRANSACTION)
3. ORDINANCE NO. 08-0512 —AN ORDINANCE REGARDING CITY OF HUTCHINSON AIRPORT
AND MCLEOD COUNTY FAIRGROUNDS PROPERTY TRANSACTION (SECOND READING
AND ADOPTION)
(c) CONSIDERATION FOR APPROVAL OF FEE AGREEMENT WITH GAVIN, OLSON & WINTERS
LTD. FOR PROSECUTORIAL SERVICES
(d) SUMMARY OF CLOSED MEETING PROCEEDINGS FOR THE CITY ADMINISTRATOR
PERFORMANCE APPRAISAL HELD ON SEPTEMBER 23, 2008
(e) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO.4 — LETTING NO. 13, PROJECT NO.
06 -15 (WASTEWATER TREATMENT FACILITY ADMINISTRATION BUILDING EXPANSION)
(0 CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE FOR CATHERINE LIBOR LOCATED
CITY COUNCIL AGENDA —OCTOBER 14, 2008
0 AT 3 MAIN STREET SOUTH
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
7. PUBLIC HEARINGS — 6:00 P.M. - NONE
8. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) CONSIDERATION OF ORDINANCE NO. 08 -0511 — AN ORDINANCE STRIKING SECTION
30.34(G)(5) FROM THE HUTCHINSON CITY CODE (WAIVE FIRST READING AND SET SECOND
READING AND ADOPTION FOR OCTOBER 28, 2008)
Action — Motion to reject — Motion to approve
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AWARDING 2008 BONDS
- RESOLUTION NO. 13485 — RESOLUTION AUTHORIZING SALE OF GENERAL OBLIGATION
IMPROVEMENT BONDS
- RESOLUTION NO. 13486 — RESOLUTION AUTHORIZING SALE OF GENERAL OBLIGATION
STORMWATER REVENUE BONDS
- RESOLUTION NO. 13487 — RESOLUTION AUTHORIZING SALE OF GENERAL OBLIGATION
• WASTEWATER TREAtMENT REVENUE REFUNDING BONDS
Action — Motion to reject`— Motion to approve
(b) CONSIDERATION FOR APPROVAL OF FIVE -YEAR CAPITAL IMPROVEMENT PLAN
Action — Motion to reject — Motion to approve
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR NORTHEAST TRUNK STORM SEWER PHASE
3 PROJECT (LETTING NO. 3, PROJECT NO. 08 -03 & 08 -09)
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP TO DISCUSS
ENTERPRISE FUNDS BUDGETS
Action — Motion to reject — Motion to approve
(e) DISCUSSION AND CONSIDERATION OF POLICY GOVERNANCE POLICIES
Action — Motion to reject — Motion to approve
11. MISCELLANEOUS
12. ADJOURN
•
2
Proclamation
Whereas, the vision of the Toastmasters International organization is to empower people to
achieve their full potential and realize their dreams; and,
Whereas, Toastmasters International is the world's leading organization devoted to
communication, public speaking and leadership skills, and has over 235,000 members in 92 countries;
and,
Whereas, since the Toastmasters organization began in 1924, more than three million men and
women have benefited from its communication and leadership programs; and
Whereas, members of Toastmasters benefit from improved communication skills, constructive
evaluations, better meeting facilitation skills, leadership skills, and increased self - confidence as an added
dividend; and,
Whereas, the mission of a Toastmasters club is to provide a mutually supportive and positive
learning environment in which every member has the opportunity to develop communication and
leadership skills, which in turn foster self- confidence and personal growth; and,
Whereas, the Hutchinson H Toastmaster's Club has aided leaders and citizens of our community to
become better thinkers, listeners and speakers and has distinguished itself by receiving the Toastmaster's
President's Distinguished Club award for the last three years,
Now, Therefore, I, Mayor Steve Cook, Mayor of the City of Hutchinson, Minnesota, do hereby
proclaim October 2008 as
Toastmasters Month In the City of Hutchinson
And call upon all citizens of this city to join us in celebrating the 84 anniversary of Toastmasters
International.
Dated this 14' day of October, 2008
Steven W. Cook, Mayor
City of Hutchinson, Minnesota
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 23, 2008
CALL TO ORDER — 5:30 P.M.
Way oo ca e e meeting to order. Members present were Bill Arndt, Casey Stotts, and Jim Haugen.
Member absent was Kay Peterson. Others present were Gary Plotz, City Administrator, Kent Exner, City
Engineer, and Marc Sebora, City Attorney.
2. INVOCATION — Rev. Howard Anderson, Hunter's Ridge Community Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) BID OPENING MINUTES FROM SEPTEMBER 9, 2008 (SOUTH GRADE ROAD TRAIL AND
CEMETERY ROADWAYS)
(b) REGULAR MEETING OF SEPTEMBER 10, 2008
Mayor Cook noted he would like a few revisions made to the regular minutes of September 10, 2008. Under
Item 10(b), he would like the wording in the action to read, "maximum yearly amount of $35,000 ". Also,
Item under 10(d), he would like it noted that the percentage of the future levy be included on the Resolution
that is approved. Under miscellaneous, he would like it noted that the hospital auxiliary has contributed $1.5
million as opposed to $1 million.
• Motion by Arndt, second by Stotts, to approve the minutes as presented with the revisions noted above.
Motion carried unanimously.
6. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROM JUNE 2, 2008
2. PLANNING, ZONING AND BUILDING DEPARTMENT MONTHLY REPORT FOR AUGUST 2008
3. HUTCHINSON HOUSING & REDEVELOPMENT BOARD AUTHORITY MINUTES FROM JULY
15, 2008, AND AUGUST 19, 2008
4. PLANNING COMMISSION MINUTES FROM AUGUST 19, 2008
5. JOINT PLANNING BOARD MINUTES FROM MAY 21, 2008
6. CITY OF HUTCHINSON FINANCIAL REPORT FOR AUGUST 2008
7. CITY OF HUTCHINSON INVESTMENT REPORT FOR AUGUST 2008
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13479 — RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY
(BICYCLES)
2. RESOLUTION NO. 13482 — RESOLUTION FOR PURCHASE (ECO GUARD BAGS)
3. ORDINANCE NO. 08 -0510 —AN ORDINANCE ADOPTING REVISIONS TO SECTION 6.02, 6.03
AND CHAPTER 12 OF THE HUTCHINSON CITY CHARTER (SECOND READING AND
ADOPTION)
(c) PLANNING COMMISSION ITEMS
5 ca,�)
CITY COUNCIL MINUTES — SEPTEMBER 23, 2008
i 1. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF COUNTY FAIR MARKETPLACE
5 ADDITION AND SITE PLAN TO CONSTRUCT A BEST BUY STORE AT 1350 HWY 15
SOUTH WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 13480)
2. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RANDY THODE,
APPLICANT, TO ALLOW OUTDOOR DISPLAY OF FISH HOUSES IN THE FRONT YARD
LOCATED AT 327 HWY 7 EAST IN THE LIGHT INDUSTRIAL DISTRICT WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 1348 1)
(d) APPOINTMENT OF JULI NEUBARTH TO HUTCHINSON AIRPORT COMMISSION TO SEPTEMBER
2013
(e) CONSIDERATION FOR APPROVAL OF OUT OF STATE TRAVEL FOR DAN BROUCEK,
CREEKSIDE COMPOST FACILITY, TO CHICAGO, ILLINOIS, NOVEMBER 9 — 13, 2008
(0 CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Item 6(c)1 was pulled for separate discussion.
Motion by Haugen , second by Stotts, to approve consent agenda with the exception of the item noted above.
Motion carried unanimously.
Item 6(c)1 had further discussion. Marc Sebora, City Attorney, presented before the Council. Mr. Sebora
explained that one small change has occurred to the site plan, that being the banding color on the building. It
was originally proposed to be a banding color of red, however the new proposal is to have the banding color
• be a neutral /tan.
Motion by Stotts, second by Arndt, to approve Item 6(c)l. Motion carried unanimously.
A representative of Ryan Companies presented before the Council. The representative noted that the
opportunity to work with city staff during the one - stop -shop was extremely helpful and Ryan Companies is
very appreciative of all of their assistance.
7. PUBLIC HEARINGS — 6:00 P.M. - NONE
8. COMMUNICATIONS. REQUESTS AND PETITIONS
9. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF REVISION TO POLICY NO. 1.11 — PURCHASING -
PURCHASE ORDERS
Gary Plotz, City Administrator, noted that this item is a follow -up from the last Council meeting. Mr. Plotz
noted that the expenditure limits were revised to allow the Finance Director up to $15,000 authority along
with a new item 12 which does not allow for contracts to be divided solely to avoid bidding or purchasing
requirements.
Motion by Stotts, second by Haugen, to approve revisions to Policy No. 1.11 — Purchase Orders. Motion
carried unanimously.
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON AIRPORT AND MCLEOD
COUNTY FAIRGROUNDS PROPERTY TRANSACTION (APPROVE DRAINAGE & UTILITY
EASEMENT AND WAIVE FIRST READING OF ORDINANCE NO. 08 -0512 AND SET SECOND
READING AND ADOPTION FOR OCTOBER 14, 2008)
Gary Plotz, City Administrator, noted that county representatives met with City staff in reference to
2 s Caz.)
CITY COUNCIL MINUTES — SEPTEMBER 23, 2008
• exchanggi�ng a parcel of land with them. The county owns a piece of land that is adjacent to the formerly -
owned Sky Dive Hutchinson which would be beneficial to the City for ownership. The City owns a parcel of
land that abuts the McLeod County Fairgrounds. A portion of the parcel currently owned by the City would
be developed by the County as a storm drainage pond for the fairgrounds and some of the property is in the
flight zone which is not developable. Some of the property that would be acquired by the county could be
developed, subject to airport zoning restrictions. Marc Sebora noted that the deed could be notated that
development of the parcel would be subject to airport regulations. Mayor Cook suggested adding language
noting applicable airport zoning restrictions to the ordinance for the second reading.
Motion by Arndt, second by Haugen, to approve a drainage and utility easement and waive first reading and
set second reading and adoption of Ordinance No. 08 -0512 for October 14, 2008. Motion carved
unanimously.
(b) CONSIDERATION FOR APPROVAL OF PURCHASE AGREEMENT FOR THE NORTHEAST TRUNK
STORM SEWER PHASE 3 PROJECT PROPERTY ACQUISITION
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that a purchase agreement has
been drafted which details the considerations of the arrangement. The total purchase price of the property is
$176,200.00. As part of the transaction, the City will be removing TH 15 Roundabout project assessments
in the amount of $25,032.34 for the dedication of two drainage & utility easements required to construct the
pond project. The City will also provide "development planning" efforts to Maplewood Academy.
Motion by Arndt, second by Stotts, to approve purchase agreement with Maplewood Academy for the
northeast trunk storm sewer phase 3 project. Motion carried unanimously.
(c) DISCUSSION OF INDUSTRIAL PARK IMPROVEMENTS
Marc Sebora, City Attorney, explained that the discussion that was to take place tonight needs more details
• worked out. He requested that the item be tabled.
Motion by Arndt, second by Stotts, to table this item. Motion carried unanimously.
(d) CONSIDERATION OF ORDINANCE NO. 08 -0511 — AN ORDINANCE STRIKING SECTION
30.34(G)(5) FROM THE HUTCHINSON CITY CODE (WAIVE FIRST READING AND SET SECOND
READING AND ADOPTION FOR OCTOBER 14, 2008)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that during a policy governance
session it was noted that this section was in conflict with one of the drafted policies. This revision will keep
it in compliance with the new policy. Mayor Cook asked that the Council consider keeping this section in
the ordinance to honor the ethical considerations of a council member.
Motion by Stotts, second by Haugen, to table this item to October 14, 2008. Motion carried unanimously.
(e) CONSIDERATION FOR APPROVAL OF RE- SETTING NOVEMBER 11, 2008, CITY COUNCIL
MEETING DUE TO VETERANS' DAY HOLIDAY
Motion by Arndt, second by Stotts, to approve re- setting November H, 2008, City Council meeting to
November 12, 2008. Motion carried unanimously.
1 1. MISCELLANEOUS
Bill Arndt — Mr. Arndt noted that Region 6E is searching for an individual with business development
expertise to serve from McLeod County. Interested individuals should contact Bill Arndt.
Kent Exner — Mr. Exner shared an article on the City's wastewater treatment plant that was published in the
• Water & Wastes Digest. Mr. Exner also noted that the roundabout at Hwy 7 /County Road 25 is open.
Mayor Cook — Mayor Cook spoke about a Hutchinson Leader poll conducted on City Council public
hearings. Mayor Cook asked the public to let Council Members know how they can do better in
communicating about public hearings and receiving public input. A phone line has been set up to call in and
5(�Z)
CITY C'OUNC'IL MINUTES —SEPTEMBER 13, 2008
citizens can also respond via the City's web site. The mayor has written a letter to the editor that will
include the contact information. Bill Arndt also suggested having a City Council agenda posted on HCVN.
Mayor Cook suggested having the public hearings or "hot topics" posted on HCVN.
Mayor Cook also noted that one of the new policies drafted will be that all agenda items to be placed on a
Council agenda come from Gary Plotz or the mayor. Mayor Cook asked that in the interim until the policy is
adopted that all council agenda items be run through Gary Plotz. He asked that that process start
immediately.
12. ADJOURN
Motion by Stotts, second by Arndt, to adjourn at 6:15 p.m. Motion carried unanimously.
•
S0z)
LJ
9
0
BID OPENING
Letting No. 3/Project No. 08 -03 & 08 -09
Maplewood Academy Project
October 7, 2008, at 10:30 a.m.
Present: Gary Plotz, City Administrator
Kent Exner, City Engineer
Melissa Starke, Recorder
The Bid Opening was called to order at 10:30 a.m. by Gary Plotz. Mr. Plotz noted that the
City Council reserves the right to reject all bids and to waive any informalities and
irregularities. The reading of the Advertisement for Bids was waived and the following bids
were opened and read aloud:
Burski Excavating
P.O. Box 130
Rice, MN 56367
Dobaszenski & Sons Ins.
9520 Co. Road 19
Loretto, MN 55357
Duininck Bros Inc.
4086 th Street
P.O. Box 208
Prinsburg, MN 56281 -0208
Final Touch Excavating
18530 Ulysses St. NE
East Bethel, MN 55011
Frattalone Companies
3205 Spruce Street
St. Paul, MN 55117
Hjerpe Contracting Inc.
16246 Hwy 15 South
P.O. Box 517
Hutchinson, MN 55350
Mathiowetz Construction Co.
30676 County Rd. 24
Sleepy Eye, MN 56085
Bid Amount: $650,773.39
Bid Amount: $602,521.68
Bid Amount: $631,863.84
Bid Amount: $570,054.43
Bid Amount: $713,442.31
Bid Amount: $505,912.55
Bid Amount: $481,381.65
i R & R Excavating
1149 Hwy 22 South
Hutchinson, MN 55350
William Mueller & Sons
831 Park Ave.
Hamburg, MN 55339
Machtemes
P.O. Box 275
Waconia, MN 55387
Closed: 10:50 a.m.
Steven W. Cook
Mayor
•
Bid Amount: $463,359.32
Bid Amount: $602,687.47
Bid Amount: $567,569.35
ATTEST:
Gary D. Plotz
City Administrator
5 CIO)
i
Ta Mayor and City Council Members
Fron Brad Emans, Fire Chief
DM& 10/01/08
Ror Monthly Update on Activities of the Fire Department
Fire Department Response: The fire department responded to 24 calls for service in the month of
September.
Fire Officer Only Response: A "fire officer only' responded to 4 calls in August, saving the Hutchinson
Fire District the cost of a "generar alarm estimated at $672.00 and more importantly, it kept our
firefighters on their full time job or at home with their families an additional 60 hoursl
Response Time (First Emergency Vehicle Out of the Door: September -4 minutes 15 seconds
• Example of a few of the calls:
•
• The FD responded to a two vehicle accident at a major intersection and had to use hydraulic tools
to extricate the driver of one of the vehicles;
• The FD responded to a car— truck accident and had to rescue a victim pinned under a vehicle,
• The FD responded to two dumpster fires at two of our businesses, both were started by workers
disposing their cigarettes improperly;
• The FD responded to one of our apartment building when a resident had a grease fire on the
stove. The resident was sent to the hospital for smoke injuries;
• The FD responded to one of our apartment buildings when a resident fell asleep while smoking.
The resident awoke to the smoke detector and put the couch cushion on the deck of the building
after exfinguishing the fire. Two hours later the deck was burning filling the apartment with smoke
again. Once again, the smoke detector activated;
• The FD responded to a house fire in the northeast part of the city when lightning hit the house. The
fire was contained to main floor laundry room and the basement bathroom. The house did however
suffer sever smoke damage.
(Qc�)�
Breakdown of the Calls for the Month:
•
City:
Residential 2 CommerciaNndustrial 8 Mufti- family 4 School 0 Carbon Monoxide 0
Hazardous Material 1 Vehicle 0 Rescue 1 Medical 3 Grass 0 Sky -Wam 0 Good Will 0
Mutual Aid 0
Rural:
Structure Fires 3 Arson 0
Rescue 1 Grass Type 1 Medical 2 Residential 1 Farm Building 0 Hazardous Material 0
Carbon Monoxide 0 Vehicle 0 CommerciaVlndustrial 0 Good Will 0 Mutual Aid 0
Structure Fires 0 Anson 0
Training:
• The FD started phase one of the annual firefighter competency testing;
• Completed the annual driving test for competency and safety,
Fire Prevention / Public Relations:
• Conducted three classes on fire extinguishers and SCBA operations for the employees of Ohly
Corporation,
•
• Partiapated in three educational opportunities for the 3M employees;
• Conducted fire extinguisher and search & rescue training for all of the employees of the Aveyron
Homes;
• Conducted fire extinguisher training for the employees of the Regional Eye Center,
• Held an Open House / Demonstration Day including the extinguishment of a car fire, the use of
extrication tools in a rescue, and high level rescue for the citizens of the fire district.
Other Information:
• Rental Registration Update: We have 279 buildings registered, and over 1700 units inspected as
of September 30;
• To date we have 31 requests for education classes in October (fire prevention month);
• We will be distributing smoke detector batteries again in October as part of the "Save -A- Life"
campaign in memory of the three young lives that were lost in 2001;
• Our firefighters have taken on the project of remodeling of the fire station control room to make it
more 'user friendly, uncluttered, and updated. It should be noted that nothing has been done in
the control room for 27 years!
•
• Page 2
VC )\
Hutchinson Public Library Board Minutes
is Monday, August 25, 2008 4:30 pm
Members Present: John Paulsen, Roger Vacek, Yvonne Johnson, Abby Dahlquist, Janet Vacek,
and Mary Henke, Ex- Officio.
Members Absent: Kay Peterson and Guy Stone.
John Paulsen called the meeting to order. Roger moved to approve the minutes and the
motion was seconded by Abby. Motion passed.
Old Business:
I . Appointment of Roger Vacek: John Paulsen welcomed Roger Vacek as the newest
member of the Hutchinson Public Library Board. All members introduced themselves.
2. Library Proarammina for Seniors This is the first time we've aimed at providing
programming specifically for seniors. Mary's looking at scheduling this first event in late
September or early October. She is going to focus on gathering information at the first
meeting. She'll give a tour, talk about what's new at the library, issue library cards, and
over coffee and cookies, ask them to fill out an interest survey. She will try to make
arrangements with Trail Blazer to stop at the various senior living facilities to pick up /drop
off participants.
3. Fall Forum: The tentative date for the forum is October 21 or October 23, 2008. At the
previous meeting we discussed various topics. As discussed previously, board members
were most interested in the possibility of "150 Years of Minnesota Innovations" which was
done at the Minneapolis Public Library. Mary checked with MPL and this was a display,
• not a forum. They did have some speakers: Scott Olson -who invented roller blades and
Susan Marks "Finding Betty Crocker" who talked about the history of General Mills and
the popularity of Betty Crocker. Andie Wilhide who works at the Minneapolis Public
Library coordinated the "Minnovation" project. She would be willing to come and gives
a presentation focuses, generally, on inventing in Minnesota. Mary will check to see if
Andie Wilhide and Scoff Olson could both present at the forum.
New Business:
1. New Student Assistant Hired: Luke Jensen is the new student assistant. He goes to the
New Century Charter School. For his Eagle Scout project, he organized the books at
New Century Charter School into a database which became their library.
2. Updated Benchmarks for 20077 Last year Mayor Steve Cook asked for 3-4 benchmarks to
use as ongoing measures. At that time we selected to compare: Total Circulation, Total
# of Paid FTE Employees, # of Visits, # of Users of Electronic Resources per Year (PC Use),
# of Intemet Terminals Used by the General Public, and Resources Use per Terminal with
"like communities" to Hutchinson - New Ulm, Cloquet, and Fergus Falls. Mary is working
on updating the data for 2008.
3. Other One donation was received in July.
The next meeting will be Monday, September 22, 2008.
The meeting was adjourned with a motion from Janet and seconded by Abby.
• Respectfully submitted,
Yvonne Johnson, Co-Secretary
4IiC'p�2--,
C- �y
is
J
W
S 18/2008 HUTCHINSON UTILITIES SISSION
BALANCE SHEET
AUGUST 31, 2008
ASSETS
UTILITY PLANT - AT COST_
LAND & LAND RIGHTS
DEPRECIABLE UTILITY PLANT
TOTAL UTILITY _.-PLANT
LESS ACCUMULATED DEPRECIATION
TOTAL AC.r- UMULATED_ DEPRECIATION
CONSTRUCTION IN PROGRESS
TOTAL CONSTRUCTION. IN PRDSDRESS
TOTAL UTILITY PLANT DEPREC VALUE
RESTRICTED FUNDS & ACCOUNTS
FUTURE EXPANSION & DEVELOPMENT
PAYMENT IN LIEU OF_TASES
RATE STABILIZATION FUND - ELECTRIC
RATE STABILIZATION FUND - GAS
BOND &_ INTEREST3AYMENT_3G03..
CATASTROPHIC
TOTAL RESTRICTED FUNDS & ACCOUNTS
CURRENT & ACCRUED ASSETS
CASH IN BANK
ACCOUNTS RECEIVABLE_..___
INVENTORIES
PREPAID INSURANCE
PRE_PAID. MAINTENANCE_ AGREEMENT_
PREPAID GAS EXPENSE
DEFERRED ENERGY COST - MISO
PREPAID DENIAL INSURANCE
PATRONAGE DIVIDEND RECEIVABLE
CLEARING ACCOUNT
SALES TAX RECEIVABLE.-
TOTAL CURRENT & ACCRUED ASSETS
DEFERRED .CHARGE._..__
BOND DISCOUNT 2003
TOTAL DEFERRED CHARGE
TOTAL ASSETS
PAGE 1
* _ a_ * u TOTAL* a, n • n
a
u
4,484,719
43
'
105, 170, 078.
33,�
109, 654, 797.76
D
(37, 513, 143.
43 ) ,o
513, 143.
43>
T:
2, 484, 778.
28
2, 484, 778.28
74,626,432
61
is
259,772.46
,_1. 311, 384 3_4_
274,812.67 _- - - - -- —
259,474.23
1,_I24, 2R?, 97
500,000.00
3,729,666.27
4, 937, 831. 09
_4 093, 719. 95
1, 545, 691. 28 - -�_ -- -�
81,387 84
46,96
(2,601.55)
(17,379.09)
7,006.91
6,981.00
37, 411. 71
115,895_42
10, 854, 910. 57
512,611.55
512,611.55
89,723,621.00
I
18/2008 HUTCHINSON UTILITIES &ISSION PAGE 2 •
BALANCE SHEET
AUGUST 31, 2008
TOTAL
MUNICIPAL EQUITY & LIABILITIES '
MUNICIPAL EOILITV
MUNICIPAL EQUITY 57,406,396.68
UNAPPROPRIATED RETAINED EARNINGS 1,480,434.13 °
TOTAL. MUN.LGIPAL_ SEQUITY ------ __— _ _. - -.- _ 58, 886, 830- 81
LONG TERM LIABILITIES -NET OF a
1 1
CURRENT MATURITIES
2003 BONDS 26,810,000.00
TOTAL LONG TERM LIABILITIES - 26,810,000.00
I' -
CONSTR CONTRACTS & ACCTS PAY RETAIN
ACCRUED EXPENSES - RETAINAGE 107,671.74
TOTAL CDNSTRUCTION & ACCTS PAY _ _ _... ._. _._ _ 107, 671.74
CURRENT & ACCRUED LIABILITIES z
ACCOUNTS PAYABLE _ -, - _ -- -- _ --.._ -- , _ 2, a68. 430,, - 1,1 L .
- -- -- .
ACCOUNTS PAYABLE - MI50 435,547.60
INTEREST ACCRUED 280,010.87 z.
ACCTS PAYABLE T0—CITY OF - HllTCHINS SIN -_- 193, 198.00_
ACCRUED PAYROLL (115.82)
ACCRUED VACATION PAYABLE 251,956.73
ACCRUED REC PAYMENT _ _ _ _ _ _ _ 30, 568._67
ACCRUED SEVERANCE 10,304.45 +
CUSTOMER DEPOSITS 258,008.51
OTHER. CURRENT 6 AG4RUED LIABILITIES _ (8,790.67_) '
TOTAL CURRENT & ACCRUED LIAB 3,919,118,45 r
al
v
TOTAL MUNICIPAL EQUITY & LIAB 89,723,621.00 r
it
6
I
'I J
U`'
OPERATING INCOME _
OTHER INCOME
OTHER - NET
INTEREST INCOME
MISC INCOME
,__ GAIN ON DISPOSAL - ELECTRIC
GAIN ON DISPOSAL - GAS
TOTAL OTHER INCOME
OTHER EXPENSES
MISC EXPENSES
'o,[\ INTEREST EXPENSE_.
°^ n TOTAL OTHER EXPENSES
NOM- OPERATING INCOME__
`•/ °t oNET INCOME
2,413,049_03
67_ _ - -- ( - 1 - 94, - 976.
STA(EMENT OF
I ME & EXPENSES
61_
E4, 7Q3..
12- —__
51, 301 _
_....4Sz,-449
•
AUGUR
2008
85,586.16
133,340.00
773,814.93
41,191.74
275.81
PREY I QVFi..._
_ GURj3_ENT
__.
BUDGET
13-Q,QCET
_
.00
YEAR TO DATE
YEAR TO DATE
YEAR TO DATE
DEVIATION
INCOME STATEMENT
180,284.81
76,201.11
64,018.78
72,003,60
'
OPERATING REVENUE
_ 745, 367. 44
_ 743 55
51
838,151.91
809,'386.22
815,558.11
SALES - ELECTRIC ENERGY
18, 965, 995. 77
19, 709, 745.
23
18,565,33&43
1,144,40B
80
SALES FOR RESALE
1,567,998.90
1,633,029.72
1,701,000,00
(67,970.28)
"
NET INCOME FR➢M_OTHER S OURCE
174. ^12 06
_._ 171,347
02 _
_ 1_33, 340.
Qg
_ _ „
_
SECURITY LIGHTS
7,560.00
. 7,391.00
10, 000.50
(2,609,50)
"
POLE RENTAL
1,666.50
565.29
21000.10
(1,434.65)
°
SALES - GAS ___._
H, 8
10,748,294
16 _,
8 , 085,7 21_._89_
-_.
2,662,272.27_...
NEW ULM TRANSPORTATION
473,106.54
478,887.50
466,690.00
12,197.50
TRANSPORTATION - ELECTRIC DIVISION
733,333.32
733,333.24
733,370.00
(36.76)
TOTAL OPERATING REVENUE
__34 , 773,h8434 41 _l�29.1t97,_
9.58,
92
_..3,785,134.20
"
OPERATING EXPENSES
'
PRODUCTION OPERATION. _
3,.162,38251 -. _
2,687,333
74 _
21882..282.30_.
_ 194, - 948..16_
PRODUCTION MAINTENANCE
247,412.71
215,471.24
261,211.06
45,739.82
PURCHASED POWER
11,974,634 28
13,193,795.12
10,657,343.97
(2,536,451.15)
"
- OTHER POWER SUPPLY _
_ _. 212,65S. 8_ _ _
_ _ 161 B 18
4.R
176 ,qt&
f)2
_ _ _ _ 1.4, 548,
42
TRANSMISSION OPERATION
461.62
76,542.37
72,201.61
(4,340.76)
°
TRANSMISSION MAINTENANCE
2,000.73
6,708.03
10,194.51
3,486.48
`
.ELECTRIC DISTRIBUTION_1JPERATION.. _.. __
2121373_49_ -
-_ 232,075
81 ----
_ -2SLQQL_52_
_.
_e 929.
71_ _
ELECTRIC DISTRIBUTION MAINTENANCE
192,674.22
204,137.79
160,006.00
(44.129.79)
PURCHASED GAS EXPENSE
7, 160, 288. 23
9,294,692.19
6,754,047.30
(2,540,644.89)
GAS TRANSMISSION_.QPERATIQN- _._._ _
_ 53,_44aL-33_
_ 71,641.87
67.436._71
(_4,205.16)
GAS TRANSMISSION MAINTENANCE
3,904.88
630.21
22,334.45
_
21,704.24
GAS DISTRIBUTION OPERATION
256,199.83
266,957.26
290,194.51
23,237.25
�
GAS DISTRIBUTION_ MALNTENANCE_ -
_._ _113, 734.93_ _.
77, 682
91
18
5, Q21.
27
CUSTOMER ACCOUNTING & COLLECTIONS
220,092.17
243,948.67
221,211.06
(22,737.61)
.o
SALES EXPENSE
205,508.40
193,915.56
236,678.50
42,762.94
[
_ADMINISTRATIVE & GENERAL. EXPENSES-
659
66
1,81 8.520_26
DEPRECIATION
1, 961, 207. 36
1, 910, 644.
00
1, 910, 739.
53
_
95.53
,
PAYMENT IN LIEU OF TAXES TO CITY
718,123.12
772,792.03
772,830.66
38.63
ROADWAY LLGHTING__ ___
_.b4,14fi._187
5 0 _...
_._q$�945,
36.
TOTAL OPERATING EXPENSES
28,360,635.41
31.376,902.36
26,748,056.31
_23,469_86__
(4,628.846.05)
OPERATING INCOME _
OTHER INCOME
OTHER - NET
INTEREST INCOME
MISC INCOME
,__ GAIN ON DISPOSAL - ELECTRIC
GAIN ON DISPOSAL - GAS
TOTAL OTHER INCOME
OTHER EXPENSES
MISC EXPENSES
'o,[\ INTEREST EXPENSE_.
°^ n TOTAL OTHER EXPENSES
NOM- OPERATING INCOME__
`•/ °t oNET INCOME
2,413,049_03
67_ _ - -- ( - 1 - 94, - 976.
2,105,690,76 _
2, 949, 402.
61_
E4, 7Q3..
12- —__
51, 301 _
_....4Sz,-449
00
172,580.55
85,586.16
133,340.00
773,814.93
41,191.74
275.81
_____ -QO
X176 IQ
- - - - -. .00
_
.00
2, 874. 25
00
1,031,095.60
184,129.59
180,284.81
76,201.11
64,018.78
72,003,60
761, 9
BQ- __
_ 745, 367. 44
_ 743 55
51
838,151.91
809,'386.22
815,558.11
___ 5219 69 (625,256 63) - - (62D 27 3.30)___
2,605,995.72 1,480,434.13 2,314,129.31
(843,711,85)
•
__ ANNUAL__
BUDGET
27,709,4D7 36
21 100, 000, 00
200,_000_00
15, 000.60
31000.00
.12,.834_ 479 —ZI
700,000.00
11 100, 000. 00
44,661,936.57
3,920,g18._OQ
391,797,00
15,906.4e3.'34
264.537. 00
108,297,00
15, 291.00
395_489.00,
240,000.00
10,720,710 00
_101,150
33, 500.60
435,270.00
1;25,250. 00
331.800.00
355,000.00
2,727, 6 0 0
2, 865, 966, 00
1, 159, 188. 03
_ 140, 911. 99
40, 228, 301. 57
_4.4
4, 632.34
67_ _ - -- ( - 1 - 94, - 976.
(47,753.64)
00:
40,915.93
3, 176.
10_
2,874.25
3,844.78
70,000. 00
200,000.00
758,300.00
_.. _ 0 0_
.06
1, 0213, 300, 00
7, 984. 82 108,000 00
(1,B12.93) 1,_1 5, 2 76, 00
61 171. 89 - - - 1, 223, 276. 00
AN
67_ _ - -- ( - 1 - 94, - 976.
00:
(833,695.18)
4,238.659.00
AN
i
C
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax(320)234-6971
October 7, 2008
To: Honorable Mayor & City Council
From: John Olson, Public Works Manager
Subject: Request for Installation of "PROUD F.F.A. COMMUNITY" Signs
Our office has received a request from members of the local Future Farmers of America (F.F.A.)
chapter to allow installation of two "Proud F.F.A. Community" signs they provide. The signs are
24" square. The are gold on a blue background.
The City is allowed to put two signs, one on each leg of the population signs located at each
entrance to the City on Highways 7/22 and 15. Currently, the City has "JobZ" signs on the left
. leg of all four population signs at the entrances. In addition, there are "Tree City USA" signs on
the right leg of the two Highway 15 population signs.
This leaves two potential spots for the "Proud F.F.A. Community" signs on the right legs of the
population signs on both Highway 7/22 entrances.
You will note the resolution indicates a maximum placement for these signs of 5 years, and they
may be replaced at any time with any other sign by resolution of the City Council.
If it is the City Council's desire to allow placement of these signs, the traffic resolution included
will be sufficient. If not, the traffic resolution can still be passed by removing reference to the
"Proud F.F.A. Community" signs.
r1
LJ
(0Cb)1
i RESOLUTION NO.13485
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas
have traffic control concerns which warrant traffic control devices, and;
WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic
control devices shall be erected, pursuant to Section 7.04, Subdivision I of the Hutchinson City Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be installed and enforced:
1. Sunset St SW (Neal Ave SW to Linden Ave SW)
a. "NO PARKING" on east side of Sunset St SW between Neal Ave SW and Linden Ave
SW.
2. Roberts Rd SW (School Rd SW to Kay St SW)
a. "SCHOOL ZONE PEDESTRIAN WARNING" on south side of Roberts Rd SW east
of School Rd SW and on north side of Roberts Rd SW west of Kay St SW.
3. Northwoods Park parking lot (north of intersection of Northwoods Ave NE and Maple St
NE)
a. "NO PARKING" on driveway to parking lot
b. "NO PARKING 2 am to 6 am" in parking lot
4. 5" Ave SE (Michigan St SE to 150' east of Michigan St SE)
a. "NO PARKING 7am to 3pm Monday- Friday" on south side of 5 Ave SE
WHEREAS, the Hutchinson City Council has the authority to place two signs on each of the population
signs located at each of the four entrances to the City on State Highways 7/22 and 15, and;
WHEREAS, there are "JobZ" signs on all entrances to the City, and;
WHEREAS, there are "Tree City USA" signs on the Highway 15 entrances,
NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following sign shall be installed:
1. Highway 7/22 (East Highway 7/22 population sign and West Highway 7/22 population sign)
• a. "PROUD FFA COMMUNITY" signs on the population signs located at the west and
east edge of the City on Highway 7/22.
b. The signs will be placed for a period of no more than five years.
c. The signs may be replaced at any time by another resolution of the City Council.
(0 C6))
• Adopted by the City Council this 14th day of October, 2008.
ATTEST:
Gary D. Plotz
City Administrator
•
s
Steven Cook
Mayor
(,OwN
Resolution No. 13483
A RESOLUTION AUTHORIZING GARY D. PLOTZ, CITY ADMINISTRATOR,
TO EXECUTE DOCUMENTS REQUIRED FOR REAL ESTATE PURCHASE
WHEREAS, the City Council of the City of Hutchinson authorized the property
acquisition related to the NORTHEAST TRUNK STORM SEWER PHASE 3 PROJECT (900 Main
Street North), property legally described as Exhibit A attached hereto; and,
WHEREAS, all property owned by the City of Hutchinson or its various entities
must be titled in the name of the City of Hutchinson; and,
WHEREAS, the City Charter gives the City Administrator, or his designee, the
ability to execute contracts on the City's behalf,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON
That Gary D. Plotz, City Administrator, or his designee, is hereby empowered to
execute any and all documents required to effectuate the purchase of the above - described
property or at the real estate closing for the purchase of this parcel.
• Adopted by the City Council this day of
2008.
Steven W. Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
0
RO
0
Ld
September 9, 2008
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 2344219 Fax (320) 234 -6971
To: Gary Plotz, City Administrator
From: John Olson, Public Works Manager
CC: Kent Exner, City Engineer
Subject: Land Swap. McLeod County (Fairgrounds) and City of Hutchinson (Airport)
On Thursday September 4, 2008, staff from McLeod County and the City of Hutchinson met to
discuss a potential land swap between McLeod County and the City of Hutchinson. There was
several staff from McLeod County along with Commissioners Nies and Knutson in attendance.
Gary Plotz and John Olson attended from the City.
The history of this potential land-swap began with the Airport Commission. The Airport
Commission identified the parcel north of the former Skydive Hutchinson property as being
beneficial. Near that time the County had also identified their desire to pave the parking lot at the
fairgrounds. The County had identified the land just west of the south fairgrounds entrance as
being beneficial for placement of a pond to serve a paved parking lot. As these issues were
discussed between staff and elected officials from the County over a period of time, a land swap
began to make more sense for both parties.
The concept of the land swap is simple. McLeod County would own a parcel of land located
between the west side of the south fairgrounds entrance, running west to a point just east of the,
wetland area located in Zone A of the airport property. This parcel would be `squared' up to
allow the area to be properly maintained. A portion of the land would be located within Airport
Zone A could not be developed. A right -of -way over the current sewer line in the parcel would
also be platted. Any future structures on land located in Airport Zone C would need to comply
with current Airport Zoning standards.
The parcel the City would take over would be the parcel located north of the former Skydive
Hutchinson building. In addition, land currently farmed by the Two - Cylinder Club would be
turned over to the City of Hutchinson. The City of Hutchinson would need to work with the
current tenant farmer to address any issues necessary to have the parcel and adjacent area
included in the Airport Agricultural Lease.
I recommend the City Council approve the concept of the land swap, including approval of a
utility easement that would allow McLeod County to construct a pond to serve a paved parking
lot at the fairgrounds prior to the final closing on the land swap.
� �b'3
ORDINANCE NO. 08-0512
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE
DISPOSAL OF MUNICIPALLY OWNED PROPERTY
THE CITY OF HUTCHISON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
Shown as Parcel A on Exhibit A attached hereto
for good and valuable consideration, is hereby conveyed to McLeod County, Minnesota,
together with all hereditaments and appurtenances belonging thereto.
Section 2. This conveyance of municipally owned real estate is authorized in exchange
for a parcel of real property owned by McLeod County legally described as follows:
Shown as Parcel B on Exhibit A attached hereto
Section 3. City Code Chapter 10 entitled "General Provisions" and Section 10.99 entitled
"General Penalty" are hereby adopted in their entirety, by reference, as though repeated
verbatim herein.
Section 4. This conveyance in no way changes the responsibility of the parties to adhere
to the requirements of Hutchinson City Code Chapter 151 (Airspace Obstruction Zoning).
Section 5. This ordinance shall take effect upon its adoption and publication.
Section 6. Gary D. Plotz, City Administrator, or his designee, is hereby empowered to
execute any and all documents required to effectuate the purchase of the above - described
property or at the real estate closing for the purchase of this parcel.
Adopted by the City Council this 14"' day of October, 2008.
Steven W. Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
i
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SKETCH 8 DESCRIPTIONS FOR THE MCLEOD COUNTY HIGHWAY DEPARTMENT
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0 Gavin
Olson
Winters
Ltd.
GAVIN LAW BUILDING
1017 HENNEPIN AVENUE
GLENCOE, MINNESOTA
55336 -2287
PHONE
(320) 864 -5142
METRO LINE
. (952) 467 -2994
FAX
(320) 8645146
E -MAIL
jwinters@goslawfirm.com
WEBSITE
www.goslawfirm.com
JODY L. WINTERS
Attorney at Law
L
September 29, 2008
Mr. Marc Sebora
1 I 1 Hassan Street SE
Hutchinson, MN 553502522
E: 2009 Fee Proposal
ear Marc:
ur proposal for calendar year 2009 is that our rate would increase from
$3,100.0 to $3,175.00 per month. If the hours exceed 40 hours, then the client
w ould agree to pay $110.00 per hour for the services provided which exceed 40
ours. I have enclosed a copy of the fee agreement proposal per your request.
S incerely,
Winters
W /jw
E nclosure
ra5eculianeWulrhlnean \1 Macbebps92X&.Pd (0 ��1
• FEE AGREEMENT
This Agreement is made this 1st day of January, 2009, at Hutchinson, Minnesota between
the City of Hutchinson, hereinafter called "Client" and Gavin, Olson, Winters & Twiss, Ltd.,
Attorneys at Law, hereinafter called "Attorneys."
The Client has requested the Attorneys undertake legal prosecution services for criminal
cases for the Client at the direction and discretion of the Hutchinson City Attorney which will
include but is not limited to the following:
A. Prosecution of gross misdemeanor, misdemeanor and petty misdemeanor cases
including traffic violations, DWI cases, theft and code violations initiated by the
Hutchinson Police Department.
B. Prosecution of all gross misdemeanor, misdemeanor and petty misdemeanor cases
that occur in Hutchinson and initiated by the Minnesota State Highway Patrol.
C. Drafting complaints, representing the Client at court appearances which currently
include an assignment of 2 -3 days per week plus jury trials. The court
appearances include omnibus hearings, pretrial conferences, court and jury trials
and post- conviction hearings.
D. Preparation of regular reports of prosecution activities and staff activities.
E. Being available to meet with the Chief of Police to review prosecution matters.
F. Advise and consult with City inspection staff regarding abatement of nuisances
and other city code violations.
G. Being available for meetings as directed by the Client.
The Attorneys have consented to accept this employment. Said services shall begin on
January 1, 2009 and continue through December 31, 2009.
It is agreed between the Client and Attorneys as follows:
1. The Attorneys agree to undertake the services rendered at a flat fee of $3,175.00
per month with the agreement that the hours of service will not exceed 40 hours per month. If
said services exceed 40 hours, the Client agrees to pay $110.00 per hour for the services provided
which exceed 40 hours. Compensation to be reviewed annually based upon workload.
2. Both the Attorneys and Client may terminate this agreement by 10 days written
• notice, one to the other, of their intention to so terminate, except that the Client shall pay the
Attorneys for all Attorneys' fees and costs rendered to the date of termination according to said
LQCG:)
• agreement and the Client shall provide a substitute attorney to handle the pending prosecution
matters.
IN WITNESS WHEREOF, we have signed our names the day and year first above
written.
CLIENT:
CITY OF HUTCHINSON
Mayor
0
is
UAProsecut1onsWulch1nson \1 Misc \fee agreement 2009.1a
City Administrator
ATTORNEYS:
GAVIN, OLSON, WINTERS & TWISS, LTD.
Jody Winters
(Q CL)
• HUTCHINSON CITY COUNCIL
SUMMARY OF CLOSED MEETING PROCEEDINGS
CITY ADMINISTRATOR PERFORMANCE APPRAISAL
September 23, 2008
On September 23, 2008, the Hutchinson City Council closed its meeting at 6:25 p.m. to conduct
the annual performance appraisal for the City Administrator, Gary Plotz. Individuals present
included the Hutchinson City Council (Mayor Steve Cook, Bill Arndt, Jim Haugen, and Casey
Stotts), City Administrator Gary Plotz, City Attorney Marc Sebora, and Brenda Ewing, Human
Resources Director. Mr. Plotz exercised his right to close the proceedings to the public.
The Council reviewed with Mr. Plotz his performance for the period of September 2007 to
present. Performance was reviewed in the following performance competencies applicable to the
position: Communications, Cost Consciousness, Delegation, Job Knowledge, Judgment,
Innovation, Leadership, Managing People, Teamwork, Planning & Organization, Problem
Solving, Use of Technology, and Quality. The appraisal system allows an individual to be rated
in each competency on the scale of ratings ranging including Unsatisfactory, Needs
Improvement, Meets Job Requirements, Exceeds Job Requirements, and Outstanding.
The consensus of the Council is that Mr. Plotz' performance for the review period was found to
be exceeding job requirements or outstanding in all of the competency categories. Mr. Plotz
presented to the Council specific achievements for the review period. The list of achievements
included the following:
•
Policy Governance — Significant time and effort was spent on this program. The
groundwork for this is almost finished and should be to the point of implementation in
the next 3-4 months.
•
2009 Budget Process — The budget process began early in the year, Mr. Plotz had
increased involvement in the presentation of the budget at meetings and workshops, and.
5 -year budgeting was included.
•
Creek Side — Changes, including accounting process modification, continue to be
implemented.
•
Debt Policy — Created a formalized debt policy for the City.
•
Hospital Related Charter Changes — Facilitated the Charter amendments related to the
privatization of Hutchinson Area Health Care.
•
Developed 30 outcome measurements and establish benchmarks for departments and sub -
departments.
•
Investigated the process and benefits of ISO 9000 standards.
•
Investigated the Malcolm Baldrige award for government.
•
Initiated an internal process for evaluating/justifying new or vacant position.
•
Established an award system to recognize individuals /departments who achieve in the
■
area of safety.
Completed the Hutchinson Area Health Care Evaluation Process by June 31, 2008. .
•
Completed the climate control assessment and identified strategies to conserve City -wide.
•
Creek Side — Continue to work toward profitability in 2008.
6 Co\)
• Met with McLeod County officials to discuss assessing issues (property tax).
■ Continues to support EDA efforts to find tenants for Cub Foods and Office Max
buildings/sub -lease options.
■ Explored regional projects (connector road, regional airport, wind energy) with McLeod
County and others entities.
■ Highway 7 Corridor —The City adopted development standards.
• Implemented a real time reporting system for the entire Council.
■ Revisited the priorities identified by the Council during a previous visioning session.
■ Increased presentation of agenda items at Council Meetings.
■ Formalized the communication process between Council and staff.
The Council identified the following goals and priorities for the City Administrator for
2008/2009:
•
Continue with Policy Governance and assist in facilitating the implementation with
Council and staff.
•
Measurements — Mr. Plotz will have approximately 30 completed and established by the
end of calendar year 2007. Analysis of the measurements will take place in 2009.
•
Completion of the orientation process of the newly elected Council members.
•
With the large capital projects recently completed, look internally at City processes to
identify and implement improvements.
•
Identify alternative revenue sources including Creek Side and energy and sustainability
initiatives.
•
Expand the key performance indicator identification. The information that was provided
•
in 2007 regarding the Liquor Store operation that included an informative breakdown of
industry standards versus the Liquor Hutch performance was useful. Establish
benchmarks for other departments and update the information on a regular basis.
•
Continue working on the 2007 goals and objectives list. Review progress with the
Council at year-end 2008.
•
ISO 9000 & Baldridge — Continue research that may require out -of -state travel for related
training/conferences.
•
Continue being responsive to the public.
•
Bring ideas for goals to the Council for consideration as they arise.
•
Response to e-mail. Work on getting timely responses back to the Council. Sending a
quick response to the Council when a message is initially received is requested.
•
Prepare a formal, written report on accomplishments for Council consideration during
future review processes.
Motion by Casey Stotts, second by Jim Haugen to assign a performance rating of 4.26
warranting a 3% performance /merit increase per the 2008 City of Hutchinson Compensation.
The motion passed unanimously.
Motion by Bill Arndt, second by Jim Haugen to reopen the meeting at 7:21 p.m. The motion
carried unanimously.
Motion by Bill Arndt, second by Casey Stotts to adjourn the meeting. The motion carried
unanimously, and the meeting adjourned at 7:22 p.m.
(X C <)\7
L
7i
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
Randy DeVries, Water/Wastewater Manager
RE: Consideration of Improvement Project Change Orders
DATE: October 14, 2008
As construction has proceeded on the below listed projects there have been additional work, project scope revisions, and
construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete
the projects. The following Change Orders are proposed to address these items:
Change Order No. 4 — Letting No. 13/Project No. 06 -15 — W WTF Administration Building
Expansion
Documentation necessary to address a contract time extension. This Change Order results in no
additional costs.
We recommend that the above Change Order be approved.
cc: Cary PloM City Administrator
•
(0 Ce�)
CHANGE ORDER NO. 4
• CHANGE ORDER COMMENCEMENT OF
DATE OF ISSUANCE September 24 2008 CONTRACT TIME January 9.2007
OWNER City of Hutchinson Minnesota
CONTRACTOR Electrical Installation & Maintenance
PROJECT WWTP —SCADA System; Letting No 131 Contract 06-15 CONTRACT NO. 11114
ENGINEER Donohue & Associates Inc
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENTS:
•
DESCRIPTION: 1. CHANGE FINAL COMPLETION DATE TO SEPTEMBER 16.2008.
REASON FOR CHANGE ORDER: CONTRACT WORK REQURIES DATA TRANSFER FROM THE SCADA SYSTEM
INTO THE CITY OWNED OPS JOB AND OPS SQL DATA MANAGEMENT SOFTWARE. DATA IMPORT REQUIRED
THE CITY TO UPGRADE THE DATA MANAGEMENT SOFTWARE TO A NEWER VERSION, AND OBTAIN
TECHNICAL SUPPORT FROM THE SOFTWARE VENDOR.
ATTACHMENTS: NONE
CHANGE IN CONTRACT PRICE
Original Contract Price:
$
812,896-00
Net increase (decrease) from previous Change Orders:
$ -24,623
Net increase (decrease) of this Change Order:
$ no change
Revised Contract Price:
$ 788.272 75
CHANGE IN CONTRACT TIMES
Original Contract Times: (days ordates)
Substantial Completion: Phase II — October 30, 2007
Ready for Final Payment: Phase II — November 29, 2007
Net increase (decrease) from previous Change Orders: (days)
Substantial Completion: 90 - January 28, 2008
Ready for Final Payment: 90 - February 27, 2001
Net increase (decrease) of this Change Order: (days)
Substantial Completion: no change
Ready for Final Payment: 202 — September 16, 2008
Revised Contract Titres: (daysordates)
Substantial Completion: Phase H — January 28. 2008
Ready for Final Payment: Phase H — September 16. 2008
CONTRACTOR agrees that this Change Order includes any and all costs associated with or resulting from the change ordered
herein, including all impacts, delays, and accelerated costs. Other than the dollar amount and time allowance listed above,
there shall be no other dollar or time compensation as a result of this Change Order.
THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO.
RECO = 10/ v B
EN WEER (signature)
Date: S �.I 29 2
APPROVED:
By:
OWNER (signamn)
Date:
ACCEPTE
By: ems/
CONTRACTOR (sigrmm )
Date: Y/-z5/0 8
(n Cep
Donohue & Associates, Inc.
Project No. 11114
CHANGE ORDER
CO -4
M3
L
•
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor & Council
FROM: Chief Dan HafterA�
DATE: October 13, 2008
RE: License Application and Investigation
Catherine Libor
A background check was conducted on Ms. Catherine Libor in reference to her obtaining a
Massage License in the City of Hutchinson. Ms. Libor is planning on working at the Hair
Lounge located at 3 Main Street.
It would be my recommendation to grant Ms. Libor this license based on the information
gathered during the Investigation.
/Ikg
2008 -01 -0011
cS (.(:)
I n l ,
u
Hutchins City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-587.5151/Fas 320-2344740
TO: Mayor & City Council
FROM: Melissa Starke, Administrative Coordinator
DATE: October 9, 2008
SUBJECT: Massage License Application— Catherine Libor
Please find attached a massage license application completed by Catherine Libor
requesting to operate a massage therapy facility at 3 Main Street North. Ms. Libor
submitted the application to our office on October 8, 2008.
• The application has been forwarded to the police department for a background
investigation to be completed. The results of the investigation should be received prior to
the start of the Council meeting and will be distributed to you accordingly.
Should you have any questions regarding this, please let me know.
•
Printed on recycled paper' W `��
• culal
111 Hassan Street Southeazt
Hutchinson, MN 55350
(320) 587- 51511Fm: (320) 2344240
City of Hutchinson
Application for Massage Service License
License Fee: 5175
Operating Year: O
iness Name Phone Number
1� C4i� V�C-�1 .FpFaL50
Business Address City State zi
Corporate Name
Address
is
Phone Number
State Zip
Owner(s)/Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the
business/corporation)
Name: r ry
V
`1010 �� n (Jt �� P��C h _ 5-
Address City State Zip
Name:
Address City State Zip
*If nec essary , list additional owner(s) /corporate officer(s) on a separate sheet ofpaper
Name'
•
Address City State Zip
op erators list all individuals involved in giving massage services
Name:
��Inl�fi ST
1 Address City State Zip
Name:
t
Address City State Zip
*If necessary, list additional operators on a sep arate sheet ofpaper
(-O,
City of Hutchinson
Application for Massage Service
Page 2 of 3
•
Describe Nature of Massage Business and Massa e Offered
Insurance Coverage Information (attach public liability insurance policy or certificate of insurance that meets or
exceeds limits established in City Ordinance 6.4 Subsection 7)
Agent's Name
t t 1,\ -� 0 ) 8 =0
City Sr Zip
•
— y51 - o bW
Phone Number
Fax
Background Statement
Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal
ordinance, other than traffic violations?
❑ YES NO
If yes, state nature of offense and punishment or penalty therefore:
Manager Information (Ordinance 6.43 subsection 6 requires that the manager of the establishment be "a natural
e on who is a resident of the City". Please complete the following confrrmin compliance with this ordinance
-r -} Manager Name Phone Number
Gl
- N�9 N U�L�1�5 AVI_� �vo
Manager Address City State Zip
Checklist all items must be checked "yes" in order for the application to be processed
The following items need to be completed and/or attached in order for the application to be processed:
Copy of insurance that meets or exceeds limits established in the ordinance: 10 yes ❑ no
Application fee paid in full (check or money order): �d yes ❑ no
Application completed in full and signed: j yes ❑ no
r1
L -A
(D(-f�
City of Hutchinson
Application for Massage Service
Page 3 of
•
I hereby certify that I have completely filled out the entire above application, together and that the application is
true, correct, and accurate.
I fully understand that any person who violates any provision of the Massage Services Ordinance No. 6.43 is guilty
of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $500 or by imprisonment
for a enod n t exceeding 90 days or, oth, plus, in either case, the costs of prosecution.
7 O
Si nature of Applicant Date
Print Name Title
NOTE. No application will be forwarded to the City Council unless received one week prior to the regular
Council meeting, filled out in completion, andfee payment is attached.
Building: ❑ approved
Fire ❑ approved ❑ denied
❑ Notes:
Notes:
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
• x- .riun,drovraaow asMp dw
•
V -0
. ORDINANCE NO. 08 -0511
PUBLICATION NO.
AN ORDINANCE AMENDING SECTION 30.34 OF THE HUTCHINSON CITY
CODE ELIMINATING SECTION (G)(5) THEREFROM
THE CITY OF HUTCHINSON ORDAINS:
That Section 30.34 of the Hutchinson City Code shall be amended to read as attached as
Exhibit A hereto.
Adopted by the City Council this 28 day of October, 2008.
Steven W. Cook
Mayor
• ATTEST:
Gary D. Plotz
City Administrator
•
q >
Exhibit A
§ 30.34 CODE OF ETHICS.
(A) Purpose.
(1) It is imperative that all persons acting in the public service not only
maintain the highest possible standards of ethical conduct in the transaction of public
business but that those standards be clearly defined and known to the public as well as the
person acting in public service.
(2) The proper operation of democratic government requires that
elected officials be independent, impartial and responsible to the people; that
governmental decisions and policy be made in the proper channels of the government
structure; that public office not be used for personal gain; and that the public have
confidence in the integrity of its government. In recognition of these goals, there is
hereby established a code of ethics for all elected officials whether elected or appointed.
The purpose of the code of ethics is to establish ethical standards of conduct for all
elected officials by setting forth those types of activities that are incompatible with the
best interests of the city.
(B) Responsibilities of public office. Elected officials are agents of public
purpose and hold office for the benefit of the public. They are bound to uphold the
Constitution of the United States and the Constitution of this state and to carry out
impartially the laws of the nation, state and the municipality and thus to foster respect for
all government. They are bound to observe in their official acts the highest standards of
• morality and to discharge faithfully the duties of their offices.
(C) Dedicated service.
(1) All officials of the city shall be dedicated to fulfilling their
responsibilities of office described herein. They shall be dedicated to the public purpose
and all programs developed by them shall be in the community interest.
(2) Elected officials shall not exceed their authority or breach the law
or ask others to do so and they shall work in full cooperation with other public officials
unless prohibited from so doing by law or by officially recognized confidentiality of their
work.
(D) Avoidance of conflict of interest and appearance of impropriety. No
person covered by this code of ethics shall use his or her office or position or otherwise
act in any manner which would give the appearance of or result in any impropriety or
conflict of interest.
(E) Scope. The provisions of this code of ethics shall be applicable to the
members of the City Council.
(F) Definitions. For the purpose of this section, the following definitions shall
apply unless the context clearly indicates or requires diffe an i . o f a matter in
CONFLICT OF INTERES atment
INTEREST., Any Y an
which the official has an interest, whether the interest does or does not result in a direct or
indirect benefit to the official.
DIRECT SUBSIDY. Any and only direct financial support by the city,
any grant or gift by the city, any taxation benefits granted by the city including tax
increment financing or forgiveness of taxes, special assessments, interest or penalties.
� J
Exhibit A
• INTEREST. Having a personal or financial relationship to a matter,
including but not limited to association in any capacity, other than as a customer, with a
person, partnership, firm or corporation or other entity doing business with the city.
MATTER. Anything upon which an elected official of the city,
individually or in concert with other elected officials, is empowered to act.
OFFICIAL or ELECTED OFFICIAL. Any person who has been elected
to the City Council and is authorized to vote or take other official action.
(G) Prohibited conduct.
(1) No person covered by this code of ethics may use public funds,
public work time, personnel, facilities or equipment for private gain or for political
campaign activities unless that use is authorized or required by law.
(2) No person covered by this code of ethics shall request or permit the
use of city owned vehicles, equipment, machinery or property for personal convenience
or profit, except when those services are available to the public generally or are provided
as municipal policy for the use of those persons in the conduct of official business.
(3) No person covered by this code of ethics shall directly or indirectly
solicit, accept or receive any compensation, gift, reward or gratuity with a fair market
value of $50 or more, whether in the form of money, services, loan, travel, entertainment,
hospitality, promise or any other form in connection with any matter or proceeding
connected with or related to the duties of his or her office, except as may otherwise be
provided by law.
(4) No person covered by this code of ethics who is not seeking re-
election or otherwise intends to leave his or her elected office, shall seek reimbursement
for travel and transportation expenses from t(}e,city, regardless of whether the expenses
are directly or indirectly related to official city business. Failure to comply with
appropriate deadlines for election filings or failure to win re- election, shall create a
rebuttable presumption that a person is not seeking re- election or otherwise intends to
leave his or her elected office.
Owner of any buriness, fifm or- organization whiah business, fifffl or- 8r-9aRiWtkffl has
Ceuneil:
(H) (5) No person covered by this code of ethics, within one year of his or
her service as a Council member, shall contract to provide goods or services to the city.
This prohibition shall extend to any business, firm or organization in which the former
Council member holds at least a 50% ownership interest. This prohibition shall not
extend, however, to any contract competitively bid pursuant to M.S. §§ 471.345(1) -
471.345(3), 1988 edition, as it may be amended from time to time, or its successor statute
and further shall not apply to any contract which the city, by its actions, mandates will be
subject to the provisions of M.S. § 471.345, as it may be amended from time to time.
(14) Violations.
(1) Upon the written complaint of any person alleging violation of
division (G) above, the City Council may hold a hearing at which hearing the person who
q�a�
Exhibit A
• is alleged to have violated division (G) shall have the opportunity to respond to the
allegations. If, after hearing and after stating on the record the reasons for action, the
City Council may take any lawful action it deems appropriate, including but not limited
to, referring the matter for criminal prosecution. No City Council member alleged to
have violated division (G) of this section shall participate in the deliberation or voting of
the City Council.
(2) Any person who shall violate the provisions of division (G) of this
section shall be guilty of a misdemeanor. Only violations of division (G) of this section
shall be considered misdemeanors.
('89 Code, § 2.13) (Ord. 89 -15, passed 1- 23 -90) Penalty, see § 10.99
�0.>
• BID TABULATION
$2,200,000 General Obligation Improvement Bonds, Series 2008A
CITY OF HUTCHINSON, MINNESOTA
SALE: October 14, 2008
AWARD: PIPER JAFFRAY & CO.
RATING: FSA Insured (Moody's Investors Service, Inc. 'Aaa')' BBI: 5.47%
UNDERLYING RATING: Moody's Investors Service, Inc. - A2'
NET TRUE
NAME OF BIDDER MATURITY RATE REOFFERING PRICE INTEREST INTEREST
(February 1) YIELD COST RATE
PIPER JAFFRAY & CO.
Leawood, Kansas
I�
SILVERTON BANK, N.A.
Atlanta, Georgia
'FSA insurance purchased by Piper Jaff ray & Co.
2009
2010
2011
2012
2013
2014
2015
2016"
2017"
2018 "'
2019•"
2020 "'
2021""
2022 ""
2023 ""
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
4.000%
4.000%
4.000%
4.000%
4.000%
4.000%
4.000%
4.250%
4.250%
4.500%
4.500%
4.500%
4.750%
4.750%
4.750%
4.000%
4.000%
4.000%
4.000%
4.000%
4.000%
4.000%
4.500%
4.500%
4.500%
4.500%
4.500%
4.500%
4.750%
4.750%
"$340,000 Term Bond due 2017 with mandatory redemption in 2016
'" 80,000 Term Bond due 2020 with mandatory redemption in 2018 -2019
345,000 Term Bond due 2023 with mandatory redemption in 2021 -2022
EHLERS
LEADERS IN PUBLIC FINANCE
2.600% $2,181,284.00 $665,491.52
3.000% .. _
3.300%
3.500%
3.700%
3.850%
4.000%
4.300%
4.300%
4.500%
4.500%
4.500%
4.750%
4.750%
4.750%
$2,172,500.00 $677,486.28
4.5466%
4.6457%
www.ehlers -Inc. com
Minnesota phone 651- 697 -8500 3060 Centre Pointe Drive
Offices also in Wisconsin and Illinois fax 651- 697 -6555 Roseville, MN 55113-1122
Competitive Sales October 6 - 14, 2008
Sale Date
Issuer
State
Par Amt
Issue
Rating
Credit
Enhanced
Rating
TIC
Principal
# of
Bidders
Winning Bidder
10/6/2008
Dover - E ota Sch Dist
MN
540K
GO Alternative Facilities Bds
Baal
Aa2
3.545%
2010-14
4
Wells Fargo
1016/2008
Dover - E ota Sch Dist
MN
305K
GO Capital Facilities Bds
Baa
Aa2
4.150%
2010- 18
3
Wells Fargo
10/612008
Dubu ue
IA
1.195M
Water Revenue Bds
Al
Aaa
4.700%
2010-23
2
Ruan Securities
101612008
Dubu ue
IA
3.885M
GO Stonnwater Bds
Aa2
4.570%
2009-28
3
Piper Jaffra
10/612008
Dubu ue
IA
3.29M
GO Urban Renewal Bds
Aa2
4.233%
2009 - 23
5
BMO Ca ital
Markets
=- 107612008
Dubu ue
1,A
" � 2:4 M= s=
TiLx bleGO Urban Renewal Bds: -
� Aa2 =_ .
4.439%
5:537 % =
'2009- 18.
; 3 �
- sBMD-6a 't�kMa:
ats
1016/2008
Ea le Lake
MN
27
GO Ce Pita] Improvement Plan Bds
AA-
2009-30
4.741%
2010 -29
2
Stile]
101612008
Hu -
.< MN -
I 1.395M
ITaxable GO TIF Refunding Bds "'
: _, Ai /NR
.5:943%
. 2010 - -18 .
';3
1 .... M o r gan " K eagart : -
10/6/2008
IBloomington
I MN
I 9.605M
IGO Perm Imp Rev Fnd Bds
AAA, Aaa
4.462%
2010-29
6
1 RBC Capital Markets
101712008
Eden Prairie
MN
3.12M
GO Equipment Certs
Aaa
1
3.772%
1 2009-18
6
Morgan Keegan
10/712008
Eden Prairie
MN
1.845M
GO Perm Imp Rev Fund Bds
Aaa
I AAA
4,228%
2009-23
4
Wells Fargo
10/7/2008
Fountaindale Pub Llb Dist.
IL
10M
GO Library Buildinq Bds
AA
AAA
4.664%
2020-28
9
Vining Sparks
1 0/712 0 0 8
Madison
WI
58M
GO Promissory Notes
Aaa
Aaa
3.824%
2009-18
8
Hutchinson Shocke
10!7/2008
Redwood Falls
MN
655K
GO Perm Imp Rev Fund Bds
A3
4.808%
2013-25
3
Cronin
10!7!2008
St, Louis County
MN
3.62M
GO Cap Equip Notes
Aa3
3.161%
2009-13
4
Hutchinson Shocke
10/7/2008
St. Louis County
MN
11.3M
GO Cap Improvement Plan Bds
Aaa
4.439%
2009-23
5
Hutchinson Shocke
10/7/2008
Topeka
KS
24.57M
GO Imp & Refunding Bds
Aa3
5.2912
2009-30
5
Morgan Keegan
10/82008 !Hennepin County MN 1 15M IGO Capital Notes I Aaa, AAA 3,728% 2009 - 17 5 Piper Jaffra
10/82008 Lewiston I MN I 1.63M IGO Perm Imp Rev Fund Bds I Not Rated j AAA 4.698% 2011 - 25 1 Northland
10/92008 INorth Branch Sch Dist I MN I 7.97M IGO Refunding Bonds I A3 I Aa2 1 3.259% 1 2010 .13 1 6 1 UBS
10/1312008 MARKETS CLOSED - COLUMBUS DAY
10/142008
jDodga County
I MN
1 1.57M
GO Cap Imp Plan Bds
AA-
1
1 3.941% 1
2010 - 16
2
UMB Bank
10/14/2008
JlNlorwood Young America
I MN
I 2.718M
i lGOV&RevBds
Af
I AAA
4.702% 1
2012 - 29
7
Silverton Bank
10/14/2008
Hutchinson
I MN
I 2.20M
IGO Im rov Bds
A2
Aaa
4.547%
2009 - 23
4
Piper Jaffra
10/142006
lHutchinton
I MN
I 1.315M
GO Stonnwaler Rev Bds
A2
Aaa
4.442%
2010 - 19
3
Piper Jaffra
19 EHLERS
�c.oaea w rwut nuaca
11
C '
J
0
ma
11.00
10.00
9.00
c
v
8.00
L
Q 7.00
6.00
5.00
4.00
0 October 2008 Bond Buyer Index 5.47%
TWENTY -YEAR BOND BUYER INDEX
0 9 90 0 7 09 0 0 9 9 X9 99j 90 09 0 0 7 O 0 0 O V 0 6 , 06, 0 0
1988-2008
Prepared by Ehlers Associates, Inc. Bondstats.XLW
BID TABULATION
$1,315,000 General Obligation Stormwater Revenue Bonds, Series 20088
• CITY OF HUTCHINSON, MINNESOTA
SALE: October 14, 2008
AWARD: PIPER JAFFRAY & CO.
RATING: FSA Insured ( Moody's Investors Service, Inc. "Aaa ")" BBI: 5.47%
UNDERLYING RATING: Moody's Investors Service, Inc. "A2"
NET TRUE
NAME OF BIDDER MATURITY RATE REOFFERING PRICE INTEREST INTEREST
(February 1) YIELD COST RATE
PIPER JAFFRAY & CO.
Leawood, Kansas
CRONIN & COMPANY, INC.
neapolis, Minnesota
LS FARGO BROKERAGE SERVICES, LLC
Minneapolis, Minnesota
NORTHLAND SECURITIES, INC.
Minneapolis, Minnesota
"FSA insurance purchased by Piper Jaf Tay & Co.
2010
4.300%
3.000% $1,310,024.80 $356,117.49 4.4418%
2011
4.300%
3.300%
2012
4.300%
3.500%
2013
4.300%
3.700%
2014
4.300%
3.850%
2015
4.300%
4.000%
2016'
4.300%
4.300%
2017'
4.300%
4.300%
2018"
4.500%
4.500%
2019"
4.500%
4.500%
2010
4.000%
$1,304,386.10 $387,251.23 4.8278%
2011
4.000%
2012
4.000%
2013
4.000%
2014
4.250%
2015
4.500%
2016
4.750%
2017
5.000%
2018
5.000%
2019
5.000%
2010 3.750% $1,301,521.25 $390,634.76 4.8818%
2011 4.000%
2012 4.200%
2013 4.350%
2014 4.500%
2015 4.600%
2016 4.700%
2017 4.800%
2018 4.900%
2019 5.000%
000 Term Bond due 2017 with mandatory redemption in 2016
0,000 Term Bond due 2019 with mandatory redemption in 2018
ERS
LEADERS FINANCE
www.ehlers- Inc.com
Minnesota phone 651- 697 -8500 3060 Centre Pointe Drive
Offices also in Wisconsin and Illinois fax 651- 697 -8555 Roseville, MN 55113 1122
CITY OF HUTCHINSON
MEMO
Finance Department
October 9, 2008
TO: MAYOR 6 CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: 2008 BOND
Bids for the 2008 Bonds for the City of Hutchinson will be opened
Tuesday, October 14. Bruce Kummel, Ehlers Financial Advisor, will
be in attendance to review the bids for the bonds, with a
recommendation for the winning bid.
• Attached is the first pages and end page of the bond resolutions to
be approved along with a draft of the Moody's rating for this
year's bond issues which retains the City of Hutchinson's A -2
rating.
H: \DoC \City council memo l.doc
C
WC )
• CERTIFICATION OF MINUTES RELATING TO
$2,200,000 GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2008A
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting, held on October 14, 2008,
at 5:30 o'clock p.m., in the Council Chambers at the Hutchinson City Center.
Councilmembers present:
Councilmembers absent:
Documents Attached:
Minutes of said meeting (pages): 1 through 21
RESOLUTION NO. 13485
RESOLUTION RELATING TO $2,200,000 GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2008A; AUTHORIZING THE
• ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND
DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY
THEREOF AND THE SECURITY THEREFOR AND LEVYING AD
VALOREM TAXES FOR THE PAYMENT THEREOF
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation issuing the obligations referred to in the title of this certificate, certify that the
documents attached hereto, as described above, have been carefully compared with the original
records of said corporation in my legal custody, from which they have been transcribed; that said
documents are a correct and complete transcript of the minutes of a meeting of the governing
body of said corporation, and correct and complete copies of all resolutions and other actions
taken and of all documents approved by the governing body at said meeting, so far as they relate
to said obligations; and that said meeting was duly held by the governing body at the time and
place and was attended throughout by the members indicated above, pursuant to call and notice
of such meeting given as required by law.
WITNESS my hand officially as such recording officer this day of
October, 2008.
•
(SEAL)
Gary D. Plotz
City Administrator
IOCc�)
0
The City Administrator reported that C-) proposals had been received by the
City prior to 11:00 A.M., Central Daylight Time today for the purchase of the Bonds in
accordance with the Terms of Proposal for the $2,200,000 General Obligation Improvement
Bonds, Series 2008A of the City as previously approved by a resolution of the City Council. The
bids have been read and tabulated, and the terms of each have been determined to be as follows:
Name of Bidder
Bid for Interest
Principal Rates
(See Attached)
•
Total Interest
Cost -Net Average
Rate
11D &° )
• Councilmember _ introduced the following resolution and
RESOLUTION NO. 13485
RESOLUTION RELATING TO $2,200,000 GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 2008A; AUTHORIZING THE
ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND
DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY
THEREOF AND THE SECURITY THEREFOR AND LEVYING AD
VALOREM TAXES FOR THE PAYMENT THEREOF
moved its adoption, the reading of which was dispensed with by unanimous consent:
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City),
as follows:
Section 1. Recitals
CI
1.01. Authorization This Council has heretofore ordered various local improvement
projects, including the City's 2007 pavement management program (together, the
Improvements), to be constructed within the City under and pursuant to Minnesota Statutes,
Chapter 429. The present estimated total cost of the Improvements is as follows:
Project Costs $2,151,056
Contingency 944
Discount Allowance 27,500
Cost of Issuance 20.500
TOTAL °""
u
This Council has previously determined to issue and sell $2,200,000 principal amount of General
Obligation Improvement Bonds, Series 2008A, of the City (the Bonds) to defray a portion of the
expense incurred and estimated to be incurred by the City in making the Improvements,
including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, and
$27,500 representing interest as provided in Minnesota Statutes, Section 475.56. The remaining
costs of the Improvements will be paid from City funds and from interest earnings on proceeds
of the Bonds.
1.02. Sale of Bonds The City has retained Ehlers & Associates, Inc., an independent
financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are
being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without
meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision
1. Pursuant to the Terms and Conditions of Sale for the Bonds, (—) sealed bids for
the purchase of the Bonds were received at or before the time specified for receipt of bids. The
bids have been opened and publicly read and considered, and the purchase price, interest rates
and net interest cost under the terms of each bid have been determined. The most favorable
proposal received is that of , of ,
(the Purchaser), to purchase the Bonds at a price of $ , the Bonds to bear interest
10c`�
0
at the rates set forth in Section 3.01. The proposal is hereby accepted, and the Mayor and the
City Administrator are hereby authorized and directed to execute a contract on the part of the
City for the sale of the Bonds with the Purchaser. The good faith checks of the unsuccessful
bidders shall be returned forthwith.
1.03. Issuance of Bonds All acts, conditions and things required by the Constitution and
laws of the State of Minnesota to be done, to exist, to happen and to be performed prior to the
issuance of the Bonds have been done, do exist, have happened, and have been performed,
wherefore it is now necessary for this Council to establish the form and terms of the Bonds, to
provide for the security thereof, and to issue the Bonds forthwith.
1.04. Maturities This Council fords and determines that the maturities of the Bonds, as
set forth in Section 3.01 hereof, are warranted by the anticipated collection of the assessments
and ad valorem taxes to be levied for the cost of the Improvements.
1.05. Consolidation of Improvements Pursuant to Minnesota Statutes, Section 435.56,
the Improvements are hereby consolidated and joined as one project.
Section 2. Form of Bonds The Bonds shall be prepared in substantially the following
•
form:
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF McLEOD
CITY OF HUTCHINSON
GENERAL OBLIGATION
IMPROVEMENT BOND, SERIES 2008A
No. R-
Rate Maturi
Date of
Original Issue CUSIP
February 1, _
November 6, 2008
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
DOLLARS
THE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"), acknowledges
itself to be indebted and, for value received, hereby promises to pay to the registered owner
above named, the principal amount indicated above, on the maturity date specified above, with
interest thereon from the date of original hereof specified above at the annual rate specified
above computed on the basis of a 360 -day year consisting of twelve 30 -day months, payable on
February 1 and August 1 in each year, commencing February 1, 2009, to the person in whose
name this Bond is registered at the close of business on the 15th day (whether or not a business
IoC=
• day) of the immediately preceding month, all subject to the provisions referred to herein with
respect to the redemption of the principal of this Bond before maturity. The interest hereon and,
upon presentation and surrender hereof, the principal hereof, are payable in lawful money of the
United States of America by check or draft of ' in
, Minnesota, as Bond Registrar, Transfer Agent and Paying Agent (the "Bond
Registrar "), or its successor designated under the Resolution described herein.
This Bond is one of an issue in the aggregate principal amount of $2,200,000 (the
`Bonds "), all of like date and tenor except as to serial number, interest rate, redemption privilege
and maturity date, issued pursuant to a resolution adopted by the City Council on October 14,
2008 (the "Resolution ") to pay the cost of construction of local improvements in the City (the
"Improvements "), and is issued pursuant to and in full conformity with the provisions of the
Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota
Statutes, Chapters 429 and 475. This Bond is payable primarily from the 2008 Improvement
Bond Fund (the "Fund") of the City, but the City is required by law to pay maturing principal
hereof and interest thereon out of any funds in the treasury if moneys on hand in the Fund are
insufficient therefor. The Bonds are issuable only as fully registered bonds, in denominations of
$5,000 or any integral multiple thereof, of single maturities.
Bonds maturing in the years 2009 through 2015 are payable on their respective stated
maturity dates without option of prior payment, but Bonds having stated maturity dates in the
• years 2016 and thereafter are each subject to redemption and prepayment, at the option of the
City and in whole or in part and if in part, in the maturities selected by the City and by lot,
assigned in proportion to their principal amount, within any maturity, on February 1, 2015 and
on any date thereafter, at a price equal to the principal amount thereof to be redeemed plus
interest accrued to the date of redemption.
[Bonds maturing on February 1, 20_ are subject to mandatory redemption, at a
redemption price equal to their principal amount plus interest accrued thereon to the redemption
date, without premium, on February 1 in each of the years shown below, in an amount equal to
the following principal amounts:
Sinking Fund Aggregate
Payment Date Principal Amount
20
20_ (maturity) ]
At least thirty days prior to the date set for redemption of any Bond, notice of the call for
redemption will be mailed to the Bond Registrar and to the registered owner of each Bond to be
redeemed at his address appearing in the Bond Register, but no defect in or failure to give such
mailed notice of redemption shall affect the validity of proceedings for the redemption of any
Bond, not affected by such defect or failure. Official notice of redemption having been given as
aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date,
• become due and payable at the redemption price herein specified and from and after such date
(unless the City shall default in the payment of the redemption price) such Bond or portions of
Bonds shall cease to bear interest. Upon the partial redemption of any Bond, a new Bond or
to Cc�)
• primary offering; and (iii) such amendment or supplement does not materially impair the
interests of the Bondowners under the Rule.
If the Disclosure Information is so amended, the City agrees to provide,
contemporaneously with the effectiveness of such amendment, an explanation of the reasons for
the amendment and the effect, if any, of the change in the type of financial information or
operating data being provided hereunder.
(3) This Section 7 is entered into to comply with the continuing disclosure provisions of
the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the
Rule.
Section 8. Authorization of PayMent of Certain Costs of Issuance of the Bonds. The
City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment
of issuance expenses to Resource Bank & Trust Company, Minneapolis, Minnesota, on the
closing date for further distribution as directed by the City's financial advisor, Ehlers &
Associates, Inc.
Mayor
0 Attest:
City Administrator
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being taken thereon, the following
Councilmembers voted in favor thereof:
and the following Councilmembers voted against the same:
• whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor,
which was attested by the City Administrator.
21
• CERTIFICATION OF MINUTES RELATING TO
$1,315,000 GENERAL OBLIGATION STORMWATER
REVENUE BONDS, SERIES 2008B
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting held on October 14, 2008, at
5:30 o'clock P.M., in the Council Chambers at the Hutchinson City Center.
Councilmembers present:
Councilmembers absent:
Documents attached:
Minutes of said meeting including (pages): 1 through 20
RESOLUTION NO. 13486
RESOLUTION RELATING TO $1,315,000 GENERAL OBLIGATION
STORMWATER REVENUE BONDS, SERIES 200813; AWARDING
• THE SALE, FIXING THE FORM AND DETAILS AND PROVIDING
FOR THE EXECUTION AND DELIVERY THEREOF AND
SECURITY THEREFOR
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation issuing the obligations referred to in the title of this certificate, certify that the
documents attached hereto, as described above, have been carefully compared with the original
records of the corporation in my legal custody, from which they have been transcribed; that the
documents are a correct and complete transcript of the minutes of a meeting of the governing
body of the corporation, and correct and complete copies of all resolutions and other actions
taken and of all documents approved by the governing body at the meeting, insofar as they relate
to the obligations; and that the meeting was duly held by the governing to call e a n d
p lace and was attended throughout by the members indicated above, p
given as required by law.
WITNESS my hand officially as such recording officer this _ day of October, 2008.
Gary D. Plotz
City Administrator
r 1
U
kocr�
• The City Administrator reported that eight (8) proposals had been received by the City
prior to 11:00 A.M., Central Time today for the purchase of the Bonds in accordance with the
Terms of Proposal for the $1,315,000 General Obligation Stormwater Revenue Bonds, Series
2008B of the City as previously approved by a resolution of the City Council. The bids have
been read and tabulated, and the terms of each have been determined to be as follows:
Total Interest
Bid for Interest Cost -Net Average
Name of Bidder Principal
Rates Rate
[See attached]
•
•
1Occ�)
• Councilmember then introduced the following
resolution and moved its adoption:
RESOLUTION NO. 13486
RESOLUTION RELATING TO $1,315,000 GENERAL OBLIGATION
STORMWATER REVENUE BONDS, SERIES 200813; AWARDING
THE SALE, FIXING THE FORM AND DETAILS AND PROVIDING
FOR THE EXECUTION AND DELIVERY THEREOF AND
SECURITY THEREFOR
BE IT RESOLVED by the City Council (the "Council') of the City of Hutchinson,
Minnesota (the "City "), as follows:
Section 1. Recitals Authorization and Sale of Bonds.
1.01. Authorization The City owns and operates a stormwater system (the "System ").
This Council has heretofore ordered construction of improvements to the System. This Council
hereby determines to issue and sell $1,315,000 principal amount of General Obligation
Stormwater Revenue Bonds, Series 2008B, of the City (the "Bonds ") to defray the expense
incurred and estimated to be incurred by the City in making the improvements, including every
• item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, and $16,438
representing interest as provided in Minnesota Statutes, Section 475.56.
1.02. Sale of Bonds The City has retained Ehlers & Associates, Inc., an independent
financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are
being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without
meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision
1. Pursuant to the Terms and Conditions of Sale for the Bonds, (--) sealed bids for
the purchase of the Bonds were received at or before the time specified for receipt of bids. The
bids have been opened and publicly read and considered, and the purchase price, interest rates
and net interest cost under the terms of each bid have been determined. The most favorable
proposal received is that of , of ,
(the Purchaser), to purchase the Bonds at a price of $ , the Bonds to bear interest
at the rates set forth in Section 3.01. The proposal is hereby accepted, and the Mayor and the
City Administrator are hereby authorized and directed to execute a contract on the part of the
City for the sale of the Bonds with the Purchaser. The good faith checks of the unsuccessful
bidders shall be returned forthwith.
1.03. Performance of Requirements The City is authorized by Minnesota Statutes,
Section 444.075, to issue and sell the Bonds to pay the costs of the Improvements, and to pledge
to the payment of the Bonds net revenues to be derived from charges for the service, use and
availability of the System. The City presently has certain outstanding obligations which
• constitute a lien on the net revenues of the System and the pledge of net revenues of the System
pursuant to Section 4.03 to pay the Bonds shall be on a parity with the pledge of net revenues of
the System to pay such outstanding obligations. Such obligations permit further pledges and
ioCc�)
• appropriations of net revenues of the System to be made superior or subordinate to or on a parity
with the pledge and appropriation of net revenues of the System to pay such obligations. All
acts, conditions and things which are required by the Constitution and laws of the State of
Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid
issuance of the Bonds having been done, existing, having happened and having been performed,
it is now necessary for this Council to establish the form and terms of the Bonds, to provide
security therefor and to issue the Bonds forthwith.
Section 2. Form of Bonds The Bonds shall be prepared in substantially the following
form:
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF MCLEOD
CITY OF HUTCHINSON
GENERAL OBLIGATION STORMWATER REVENUE BOND,
SERIES 2008B
No. R- $—
• Date of
Interest Rate Maturi Oricinal Issue CUSIP
% February 1, _ November 6, 2008
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
DOLLARS
THE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"), acknowledges
itself to be indebted and, for value received, hereby promises to pay to the registered owner
named above, or registered assigns, the principal amount specified above, on the maturity date
specified above, with interest thereon from the date of original issue specified above, or from the
most recent interest payment date to which interest has been paid or duly provided for, at the
annual rate specified above. Interest hereon is payable on February 1 and August I in each year,
commencing August 1, 2009, to the person in whose name this Bond is registered at the close of
business on the 15th day (whether or not a business day) of the immediately preceding month, all
subject to the provisions referred to herein with respect to the redemption of the principal of this
Bond before maturity. The interest hereon and, upon presentation and surrender hereof, the
principal hereof, are payable in lawful money of the United States of America by check or draft
of , in Minnesota, as Bond
Registrar, Transfer Agent and Paying Agent (the "Bond Registrar "), or its successor designated
under the Resolution described herein.
• This Bond is one of an issue in the aggregate principal amount of $1,315,000 (the
"Bonds ") all of like date and tenor except as to serial number, interest rate, redemption privilege
1 oCg
• and maturity date, issued pursuant to a resolution adopted by the City Council on October 14,
2008 (the "Resolution"), for the purpose of financing the costs of improvements to the System of
the City and is issued pursuant to and in full conformity with the provisions of the Constitution
and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Section
444.075 and Chapter 475. For the full and prompt payment of the principal and interest on the
Bonds as the same become due, the full faith, credit and taxing power of the City have been and
are hereby irrevocably pledged. The Bonds are issuable only as fully registered bonds in
denominations of $5,000 or any multiple thereof, of single maturities.
Bonds maturing in the years 2009 through 2015 are payable on their respective stated
maturity dates without option of prior payment, but Bonds having stated maturity dates in the
years 2016 and thereafter are each subject to redemption and prepayment, at the option of the
City and in whole or in part, and if in part, in the maturities selected by the City and, within any
maturity, in $5,000 principal amounts selected by lot, on February 1, 2015 and on any date
thereafter, at a price equal to the principal amount thereof to be redeemed plus accrued interest to
the date of redemption.
[Bonds maturing in the years 20_ and 20_ (the "Tetra Bonds ") shall be subject to
mandatory redemption, at a redemption price equal to their principal amount plus interest
accrued thereon to the redemption date, without premium, on February 1 in each of the years
shown below, in an amount equal to the following principal amounts:
• Term Bonds Maturing in 20 Term Bonds Maturing in 20
Sinking Fund Aggregate Sinking Fund Aggregate
Payment Date Principal Amount Payment Date Principal Amount
*Final Maturity *Final Maturity]
At least thirty days prior to the date set for redemption of any Bond, notice of the call for
redemption will be mailed to the Bond Registrar and to the registered owner of each Bond to be
redeemed at his address appearing in the Bond Register, but no defect in or failure to give such
mailed notice of redemption shall affect the validity of the proceedings for the redemption of any
Bond not affected by such defect or failure. Official notice of redemption having been given as
aforesaid, the Bonds or portions of the Bonds so to be redeemed shall, on the redemption date,
become due and payable at the redemption price herein specified and from and after such date
(unless the City shall default in the payment of the redemption price) such Bond or portions of
Bonds shall cease to bear interest. Upon the partial redemption of any Bond, a new Bond or
Bonds will be delivered to the registered owner without charge, representing the remaining
principal amount outstanding.
The Bonds have been designated by the City as "qualified tax- exempt obligations"
is pursuant to Section 265(b) of the Internal Revenue Code of 1986, as amended.
• Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or
amendatory thereof.
(2) This Section 7 (and the form and requirements of the Disclosure Information) may be
amended or supplemented by the City from time to time, without notice to (except as provided in
paragraph (c)(3) hereof) or the consent of the Owners of any Bonds, by a resolution of the City
Council filed in the office of the City Administrator of the City accompanied by an opinion of
Bond Counsel, who may rely on certificates of the City and others and the opinion may be
subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is
made in connection with a change in circumstances that arises from a change in law or regulation
or a change in the identity, nature or status of the City or the type of operations conducted by the
City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule;
(ii) this Section 7 as so amended or supplemented would have complied with the requirements of
paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any
change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect
and interpreted at the time of the amendment or supplement was in effect at the time of the
primary offering; and (iii) such amendment or supplement does not materially impair the
interests of the Bondowners under the Rule.
If the Disclosure Information is so amended, the City agrees to provide,
contemporaneously with the effectiveness of such amendment, an explanation of the reasons for
• the amendment and the effect, if any, of the change in the type of financial information or
operating data being provided hereunder.
(3) This Section 7 is entered into to comply with the continuing disclosure provisions of
the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the
Rule.
Section 8. Authorization of Payment of Certain Costs of Issuance of the Bonds. The
City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment
of issuance expenses to Resource Bank & Trust Company, Minneapolis, Minnesota, on the
closing date for further distribution as directed by the City's financial advisor, Ehlers &
Associates, Inc.
Mayor
Attest:
City Administrator
•
19 10 Cc)
• CERTIFICATION OF MINUTES RELATING TO
$1,625,000 GENERAL OBLIGATION WASTEWATER
TREATMENT REVENUE REFUNDING BONDS, SERIES 2008C
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting held on October 14, 2008, at
5:30 o'clock P.M., in the Council Chambers at the Hutchinson City Center.
Councilmembers present:
Councilmembers absent:
Documents attached:
Minutes of said meeting including (pages): I through 19
RESOLUTION NO. 1148
RESOLUTION RELATING TO $1,625,000 GENERAL OBLIGATION
• WASTEWATER TREATMENT REVENUE REFUNDING BONDS,
SERIES 2008C; AWARDING THE SALE, FIXING THE FORM AND
DETAILS AND PROVIDING FOR THE EXECUTION AND
DELIVERY THEREOF AND SECURITY THEREFOR
I, the undersigned, being the duly qualified and acting recording officer of the
public corporation issuing the obligations referred to in the title of this certificate, certify that the
documents attached hereto, as described above, have been carefully compared with the original
records of the corporation in my legal custody, from which they have been transcribed; that the
documents are a correct and complete transcript of the minutes of a meeting of the governing
body of the corporation, and correct and complete copies of all resolutions and other actions
taken and of all documents approved by the governing body at the meeting, insofar as they relate
to the obligations; and that the meeting was duly held by the governing body at the time and
place and was attended throughout by the members indicated above, pursuant to call and notice
given as required by law.
WITNESS my hand officially as such recording officer this day of
October, 2008.
Gary D. Plotz, City Administrator
9
4bCr�
s
n
LJ
C�
The City Administrator reported that proposals had been received by
the City prior to 11:00 A.M., Central Time today for the purchase of the Bonds in accordance
with the Terms of Proposal for the $1,625,000 General Obligation Wastewater Treatment
Revenue Refunding Bonds, Series 2008C of the City as previously approved by a resolution of
the City Council. The bids have been read and tabulated, and the terms of each have been
determined to be as follows
Total Interest
Bid for Interest Cost -Net Average
Name of Bidder
Principal Rates Rate
[See attached]
` /1( Ca.
• Councilmember then introduced the following
resolution and moved its adoption:
RESOLUTION NO. 134A7
RESOLUTION RELATING TO $1,625,000 GENERAL OBLIGATION
WASTEWATER TREATMENT REVENUE REFUNDING BONDS,
SERIES 2008C; AWARDING THE SALE, FIXING THE FORM AND
DETAILS AND PROVIDING FOR THE EXECUTION AND
DELIVERY THEREOF AND SECURITY THEREFOR
BE IT RESOLVED by the City Council (the "Council ") of the City of
Hutchinson, Minnesota (the "City"), as follows:
Section 1. Recitals Authorization and Sale of Bonds.
1.01. Authorization The City owns and operates a waterworks plant and system
and sewage treatment plant, and sanitary sewer system (together, the "Water and Sewer
System "). It is necessary and expedient for the City to issue at this time its General Obligation
Wastewater Treatment Revenue Refunding Bonds, Series 2008C in the principal amount of
$1,625,000 (the "Bonds "), upon the terms and conditions hereinafter set forth, to currently
refund the City's General Obligation Wastewater Treatment Revenue Bonds, Series 2000 dated
February 1, 2000 maturing in the years 2010 through 2016 in the aggregate principal amount of
$1,590,000 (the "Refunded Bonds "). The Refunded Bonds will be redeemed on February 1,
2009 (the "Redemption Date ").
1.02. Sale of Bonds The City has retained Ehlers & Associates, Inc., an
independent financial advisor, to assist the City in connection with the sale of the Bonds. The
Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph
(9), without meeting the requirements for public sale under Minnesota Statutes, Section 475 -60,
Subdivision I. Pursuant to the Terms and Conditions of Sale for the Bonds, sealed bids
for the purchase of the Bonds were received at or before the time specified for receipt of bids.
The bids have been opened and publicly read and considered, and the purchase price, interest
rates and net interest cost under the terms of each bid have been determined. The most favorable
proposal received is that of , of
(the Purchaser), to purchase the Bonds at a price of $., the
Bonds to bear interest at the rates set forth in Section 3.01. The proposal is hereby accepted, an d
the Mayor and the City Administrator are hereby authorized and directed to execute a contract on
the part of the City for the sale of the Bonds with the Purchaser. The good faith checks of the
unsuccessful bidders shall be returned forthwith.
1.03. Performance of Requirements The City is authorized by Minnesota
Statutes, Section 444.075, to issue and sell the Bonds to refund the Refunded Bonds, and to
• pledge to the payment of the Bonds net revenues to be derived from charges for the service, use
and availability of the Water and Sewer System. The City presently has certain outstanding
obligations which constitute a lien on the net revenues of the Water and Sewer System and the
`DCa>
• pledge of net revenues of the Water and Sewer System pursuant to Section 4.03 to pay the Bonds
shall be on a panty with the pledge of net revenues of the Water and Sewer System to pay such
outstanding obligations. Such obligations permit further pledges and appropriations of net
revenues of the Water and Sewer System to be made superior or subordinate to or on a parity
with the pledge and appropriation of net revenues of the Water and Sewer System to pay such
obligations. All acts, conditions and things which are required by the Constitution and laws of
the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the
valid issuance of the Bonds having been done, existing, having happened and having been
performed, it is now necessary for this Council to establish the form and terms of the Bonds, to
provide security therefor and to issue the Bonds forthwith.
Section 2. Form of Bonds The Bonds shall be prepared in substantially the
following form:
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF MCLEOD
CITY OF HUTCHINSON
•
GENERAL OBLIGATION WASTEWATER TREATMENT REVENUE REFUNDING BOND,
SERIES 2008C
No. R-
Date of
Interest Rate Maturi Original Issue CUSIP
% February 1, 20_ November 6, 2008
•
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT: DOLLARS
THE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"),
acknowledges itself to be indebted and, for value received, hereby promises to pay to the
registered owner named above, or registered assigns, the principal amount specified above, on
the maturity date specified above, with interest thereon from the date of original issue specified
above, or from the most recent interest payment date to which interest has been paid or duly
provided for, at the annual rate specified above. Interest hereon is payable on February 1 and
August 1 in each year, commencing August 1, 2009, to the person in whose name this Bond is
registered at the close of business on the 15th day (whether or not a business day) of the
immediately preceding month, all subject to the provisions referred to herein with respect to the
redemption of the principal of this Bond before maturity. The interest hereon and, upon
presentation and surrender hereof, the principal hereof, are payable in lawful money of the
United States of America by check or draft of ^ in
locc:�)
9 , Minnesota, as Bond Registrar, Transfer Agent and Paying Agent (the "Bond
Registrar "), or its successor designated under the Resolution described herein.
This Bond is one of an issue in the aggregate principal amount of $1,625,000 (the
"Bonds ") all of like date and tenor except as to serial number, interest rate, redemption privilege
and maturity date, issued pursuant to a resolution adopted by the City Council on October 14,
2008 (the "Resolution "), refund certain of the City's outstanding wastewater treatment revenue
bonds. This Bond is issued pursuant to and in full conformity with the provisions of the
Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota
Statutes, Section 444.075 and Chapter 475. For the full and prompt payment of the principal and
interest on the Bonds as the same become due, the full faith, credit and taxing power of the City
have been and are hereby irrevocably pledged. The Bonds are issuable only as fully registered
bonds in denominations of $5,000 or any multiple thereof, of single maturities.
[Bonds maturing on February 1, 20_ are subject to mandatory redemption, at a
redemption price equal to their principal amount plus interest accrued thereon to the redemption
date, without premium, on February 1 in each of the years shown below, in an amount equal to
the following principal amounts:
Sinking Fund Aggregate
Payment Date Principal Amount
20_
20_ (maturity)
[At least thirty days prior to the date set for redemption of any Bond, notice of the
call for redemption will be mailed to the Bond Registrar and to the registered owner of each
Bond to be redeemed at his address appearing in the Bond Register, but no defect in or failure to
give such mailed notice of redemption shall affect the validity of the proceedings for the
redemption of any Bond not affected by such defect or failure. Official notice of redemption
having been given as aforesaid, the Bonds or portions of the Bonds so to be redeemed shall, on
the redemption date, become due and payable at the redemption price herein specified and from
and after such date (unless the City shall default in the payment of the redemption price) such
Bond or portions of Bonds shall cease to bear interest. Upon the partial redemption of any Bond,
a new Bond or Bonds will be delivered to the registered owner without charge, representing the
remaining principal amount outstanding.]
The Bonds have been designated by the City as "qualified tax- exempt
obligations" pursuant to Section 265(b) of the Internal Revenue Code of 1986, as amended.
As provided in the Resolution and subject to certain limitations set forth therein,
this Bond is transferable upon the books of the City at the principal office of the Bond Registrar,
by the registered owner hereof in person or by his attorney duly authorized in writing upon
surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar,
duly executed by the registered owner or his attorney; and may also be surrendered in exchange
Is for Bonds of other authorized denominations. Upon such transfer or exchange, the City will
1oC��
• primary offering; and (iii) such amendment or supplement does not materially impair the
interests of the Bondowners under the Rule.
If the Disclosure Information is so amended, the City agrees to provide,
contemporaneously with the effectiveness of such amendment, an explanation of the reasons for
the amendment and the effect, if any, of the change in the type of financial information or
operating data being provided hereunder.
(3) This Section 7 is entered into to comply with the continuing disclosure provisions of
the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the
Rule.
Section 8. Redemption of Refunded Bonds The City Finance Director is hereby
directed, as paying agent for the Refunded Bonds, to call the Refunded Bonds for redemption
and prepayment on the Redemption Date and to give thirty days mailed Notice of Redemption in
substantially the form attached hereto, all in accordance with the provisions of the resolution
authorizing the issuance of the Refunded Bonds.
Section 9. Authorization of Payment of Certain Costs of Issuance of the Bonds
The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the
payment of issuance expenses to Resource Bank & Trust Company, Minneapolis, Minnesota, on
the closing date for further distribution as directed by the City's financial advisor, Ehlers &
• Associates, Inc.
Mayor
Attest:
City Administrator
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being taken thereon, the following
voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor
which signature was attested by the City Administrator.
0
19
• MOODY'S ASSIGNS A2 RATING TO THE CITY OF HUTCHINSON'S (MN) $2.2 MILLION GENERAL
OBLIGATION IMPROVEMENT BONDS, SERIES 2008A4 11.318 MILLION GENERAL OBLIGATION
STORMWATER REVENUE BONDS, SERIES 20088 AND 11.83 MILLION GENERAL OBLIGATION
WASTEWATER TREATMENT REVENUE REFUNDING BONDS
A2 RATING AFFECTS $78.2 MILLION OF OUTSTANDING GOULT DEBT, INCLUDING CURRENT
OFFERING
Moody's Investors Service has assigned an A2 rating to the City of Hutchinson's (MN) $2.2 million General
Obligation Improvement Bonds, Series 2008A, $1.318 million General Obligation Storrnwater Revenue
Bonds, Series 20088 and $1.83 million General Obligation Wastewater Treabnent Revenue Ref
Bonds, Series 2008C. The bonds will be repaid from a combination of special assessme and
serlp 2108A
revenues and are ultimately secured by the ctys general obligation unlimited tax pledge. The
bonds will finance various improvements within the city, the series 21088 bonds will finance varkxw
stomrwater Improvements and the series 2008C bonds wIY refinance t City's $arise 21010 bonds for not
present value savings. CorKurrenty, Moody's has affirmed the A2 rating on the city s outstanding $75.2
million of outstanding general obligation debt, inciuding the currant loitering. The A2 rating reflects the city$
steady tax base growth due to ongoing cwnmerclal and industrial development, strong financial operations
evidenced by healthy reserves, and manageable debt burden that Is partially supported by non4evy sources.
MODERATELY -SIZED TAX BASE WITH CONTINUED GROWTH IN INDUSTRIAL AND COMMERCIAL
SECTORS
Moody's expects the city's tax base growth to remain strong, despite slowed raetdential growth trends, due
to the cltys avaiWilty of land for industrial park developrnaM, and access to major highvray networks.
• Located approximately 50 miles from the Twin Cities MebopoNtan area Wong State H 7 and 15, the
City benefits from a diverse tax bees, whop is currently valued at $102 valuation) remake the largest , Inc.
(HTI), the city s second largest taxpayer (comprising
employer (2,300 employees), and reports stable operations. Tax base growth continues to remain strong,
averaging 7.9% annually for die past flue years. Officials expect commercial an Industrial growth In the
near term as the city recently completed Infrastructure and transportation network Improvements to
approximately 80 saes of land. In addition, downtown redevelopment efforts continue, and era expected to
improve the retell and commerc presence within the city. Resident wealth levels are slighty below stale
averages with per capita and median family Income at 88% and 95% of stets levels, respectively.
WELL- MAINTAINED FINANCIAL POSITION WITH HEALTHY RESERVE LEVELS
Moody's anticipates the city will maintain satbfadory financial operations given its history of conservative
budgeting practices and the support of healthy reserve Nvels. The city ended it" 2007 with an operating
surplus of $82,000 In the General Fund, ending with a balance of 14.8 million, or a hem" 44.7% of General
Fund revenues. City officials re slightly challenged operations in fiscal 2108, but hope to mitigate the
effect by reducing staffing expenditures for the near tarn. The city's primary revenue sources are property
taxes at 34.2% of core operMing revenues and Intergovernmental sources at 28.5%. Ongoing transfers from
the self- supporting enterprse funds also continue to provide significant support for General Fund operations
In the amount of approximately 31 .6 million In fiscal 2007, or 14.4% of revenues. General Fund operations
have histodcaly received similar levels of support from various enterprise funds, such as the Public UtlBtles
Commisslon and the city municipal Nquor fund - a practice that is expected to continue indefinitely. Given the
conservative budgeting practices demonstrated by city management, as IrKkalad by healthy surpluses over
recant focal years In the General Fund, Moody's expects to sea healthy financial operations Into the near
term with stable reserve levels while maintaining sufficient liquidity.
ABOVE AVERAGE DEBT BURDEN MITIGATED BY SIGNIFICANT NON -LEVY SUPPORT
Moody's believes the c tys debt burden will remain manageable due largely to the continued strong
performance of the dry enterprise systems end the kxxaesed use of special assessment revenues 10
service debt. Given the We growth trends and Capacity reeds, the city's direct d ebt bur den remains above-
average at 3.5 %. Much of the cltys general obl nts debt �osp Viral as historically
debt, the ully eel
supported by hospital revenues. After adiustrte
lczCa
• debt burden Is a more manageable, at 2.7% direct. Principal amortization is slightly below average at 88.8%
repaid In ten years. The city plans to issue additional bonds over the near tart for ongoing infrastructure
and road improvement needs as outlined In the city s captlal improvement Plan.
KEY STATISTICS:
2000 Population: 13,080
2008 Full value: $1.02 billion
2008 Estimated full value Par cap": $73,125
2000 Median family income (as % of state): 94.6%
2000 Per capita income (as % of state): 88.1 %
Overall debt burden: 4.2% (3.5% direct)
Adjusted direct debt burden: 2.7%
Principal amortization (10 years): 88.8%
Fiscal 2007 General Fund balance: $4.9 million (44.7% of General Fund reverses)
. Post -sale general obligation debt outstanding: $75.2 million. Including current offering
0
1�D Cc�)
CITY OF HUTCHINSON
MEMO
Finance Department
October 9, 2009
TO: MAYOR 6 CITY COUNCIL
FROM pCEN MERRILL FINANCE DIRECTOR
SUBJECT: 5 -YEAR CAPITAL PLAN
Attached is the 2009 to 20013 Capital Plan. This lays out the plan
capital expenditures over $10,000 for the City over the next 5
years. It is meant as a guide for the city but does not give
authorization for the projects until formally approved by the City
• Council.
Subject to City Council review and questions we would ask
acceptance of the plan by the Mayor and City Council.
H1 \O0C \City council memo 2.doc
0
Ibcb)
City of Hutchinson, MN
• CITY OF HUTCHINSON - CAPITAL PLAN
2009 t h m 2013
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Pose I to Cb)
Project#
Priority
2009
2010
2011
2012
2013
Total
11apartment
' Airport - -
400,000
CanpOOCI Tlietpar
AIR-08
2
400,000
74w
wvsa
A&W Caaa Fund
#4111
Gm* -Felt
3
200,000
200,000
Apmn Turd Lane
AIR -100
Am
14w
AkW Canw dlw Frd
1M,w
"4w
arms -mod
100,000
100,000
EACm n*W R"M
AIR -110
4
Am
4w
AkW Cwwadke Fwd
14w
Man
Gm* - p+rd
150,000
150,000
Land AcgmftA
AIR -115
4
14w
14M
AiPrl Cm - wax Fwd
13AM0
134M1
&aob - filral
4M,000
200,000
100,000
150AM
158,000
Airport Total
• ( Cemetery
_ - - - -
2
7,500
7,500
7,500
7.500
7.500
37,500
can*% ry Fenckg
CEM-01
7,701
),MO
/,7M
7,M1
7, SM
]7,7M
PrwYrl Can FNW
100,000
overlay Cemetery Roach
CEM-02
3
50.000
$AM0
50,000
stow
1"M
P"WW Can Fred
57,9#
57,5#
7AM
7,5M
TAX
137A00
Cemetery Total
Central Garage
25,000
PARK430 -TK3
CG-05007
3
25,000
Aw
2.,0
Coved "W Foal
3
2.500
2.500
2,500
2,500
2,500
12.500
)OCO( -)=ZM
CG-081104
001
;710
2.30
2.w
tAM
14M
CwYd QwW Fwd
00,000
00,000
CEMT- 344-TRC
CGCerrW
2
Kw
141M
coved Draw Feud
37,000
CFJAT- 233 -TK1
CGCem04
3
37.000
37.W
Jim
owed araw real
25,000
25,000
ENGA- 780 -TK5
CG -En002
3
Aw
AM
CwwdGwW Feud
25,000
FIREM5 -"
CGfM01
1
25,000
7442.
74w
CwH Grew Fml
25,000
25,000
FIRE- 78&TK5
CG -FW02
1
2&w
]qaM
cowl aar.w Fmd
22A00
INFO-083SUV
CG- Infe01
3
22.000
nw
ow" Oanw Fmd
not
32.000
32,000
PARK-371 -TK3
CG -PARK
371 3
osw
osw
Crwd aanw Fwd
Pose I to Cb)
Department
Projec Priority 2009 2010 2011 2012 2013 Total
RK- 289-TK1
CG -PMc11
2
32,000
32,9W
JzM
Cw1al Maw Fled
>;ow
PMK�42 -TKt
CG4Pwk12
1
37,000
37,000
37
Coved Maw Fed
27 00
,
PARK - 309 -TK1
CO-PaAc13
1
3
37,0
27,00
Cd Oraw Fad
w
27,00
AM
PARK - 700( -TRL -
CG- Paik15
3
5,000
5,ODO
5,000
5,000
5,ODD
25000
4M
41M
400
40"
400
24M
CwYd ah-W Fed
PARK- 420SUV
CG4)wk18
2
22,000
22,OW
tt
Cwlral G~ Feud
z%M
PARK- 554-TK4
CG4
3
20
20
7400
Cwlal Geraw fwd
24000
PARK -400 -M
CG-PaA18
3
18,000
19,000
f41M
/400
CaaN Ma00 Fiaad
POLC- 795SUV
CG-P 1
3
21,000
2/,M
21,000
H,0"
Cored awW Fwd
POLCSOD-CAR
CG4
1
27,000
27,000
27,000
27,000
27,000
135,000
n, M
27,00
n, M
n, M
a,M
IMAM
Co"SwuwFed
CG4 S
1
27,000
27,000
27,ODO
27,000
27.000
134WO
POLC-SOD -CAR
27,=
27,
77,
27,
AM
174000
CwH OrM fwd
POLC -148 -CAR
CG-Poke08
1
21,ODO
21,000
!600
card a..w And
27, 00
POLC- 894SUV
CG-P k
1
35,000
3Q000
77AM
CauOal Maw Fwd
>4M
STRT-029 -UTL
CGS§MW
3
25,000
24000
24100
•
Cw dGrave Fwd
24M
STRT -14DAM
CGSh1eM4O
3
35,000
2;M
35,000
34M
.
Cwed Grew Fnd
Pwk. 792 -TK4 (&w" from *"Q
CGSheatl8
3
2
2 atom
2400
CwNI Grow Fwd
74000
WM
STRT -MTK7
CGSYeel18
2
50.000
50,000
x
Cwed Oraw Fwd
000
35,
3 5,000
70,000
STRT409 -PEO
CG SbW9
2
35, 00
3400
2400
00
Coved Maw Fod
STRT-421 -Ed
CGShae120
2
30,000
30,ODO
30,000
30,000
30,000
150,000
0,
34M
34000
34M
7400
7400
'14
Cwld Omw Fwd
STRT477 -HTK
CGSU"77
3
85,000
040"
85,000
44M
Cu" Maw Fwd
STRT-673 -LM
CG -ShW73
3
28,000
7400
28,000
00000
Cored Oraw Fwd
POLC-9424M
FSEMY
1
21,000
21,000
260"
Coved Grow Fwd
71,00
CEMT-046-TK3
FSES1
2
32.000
32,000
3 ;M
CwN1 GrM Fad
stow
STRT- 15ETK1
FSES2
2
37,000
37,000
n,Ma
Co" Grave Fed
n, M
STRT -1154M
FSES4
2
140,000
140,000
/1400
CrN01 Grave Fwd
1N"
AIRP- 742 -TRC
FSES5
2
60,000
00
44M
CwW Orpa IPmd
M M
STRT- 207-DR
FSOT1
3
32,000
32,000
32,ODO
32.000
AM
32.080
stow
160,000
104M
Cwhal Grave Fwd
3400
AM
3tM
Pap 2
W Cv;)
Department
ProjectN
Priority
2009 2010
2011
2012 2013 Total
X20 -TRC
FSOT2
3
35,000
tsar wwhr* FOW
35,000
Ow" Garogw Aw
CA-10
CdrlwlFrwlseb Fwd
.t
CW Aram WrIg replaw wrt
am
Central Garap Total
COM3-29
nest Arena door
2M 500 312,500
418,500
377AN 357,510 1
Araw bteedare
CA-13
CwP41AgNcb Fwd
Citv Center
1
CA -14
c+aad Prgwob Fmd
COMP-32
Cmpae Aed
CARPET REPLACEMNT
CcIf4ul
3
55,000
taw
54000
caw
CWM Pfd Fwd
taw
tow
Coy Center Per" Lot
CfTY CTR-06
4
88,000
88,000
taw
Cep6lPrgsa Fwd
µtot
3
t4,18w
10,000
Coy Carter reroof 8 kauWon
Cr Y CTR -07
3
100,000 100,000
1400
1
20,000
"Am WON
ca wd Fr4lwets Awed
20,000
34M
City Center Total
Civic Arena
Ckt Arena sterol tar
CA-07
CgkW projects Fwd
COMP-25
CWAran RwMw Oanoeb Wgreda
CAM
aF1rFr4K Fwd
COMP -28
CW Aram Dacha boards
CA-09
tsar wwhr* FOW
COW-27
West Aram law E sang
CA-10
CdrlwlFrwlseb Fwd
COW -28
CW Aram WrIg replaw wrt
CA -11
CawdPrgwoe Fmw
COM3-29
nest Arena door
CA-12
CMPNWA*m AM
COMP-30
Araw bteedare
CA-13
CwP41AgNcb Fwd
COMP-31
LodwoorrMaOaoom vendetlon
CA -14
c+aad Prgwob Fmd
COMP-32
Civic Arena Total
Compost
1
Tumor
COMP-25
Ca4ost Fmd
Mon
Soma Separated Bobcat
COMP -28
Cm/wstFmrd
Loaders
COW-27
Cam" FWW
PWM Sock Appkalor
COW -28
Cwwrpat Fmt
Mw
Flow Boy Bulk TWK
COM3-29
Compost Fwd
Bbndng Ya 8 Pad andosure
COMP-30
CaeF WAwd
SS tae pod
COMP-31
CwWd find
+z18t
Premier Tenn Pddw Upgrade
COMP-32
Cmpae Aed
TrwzW cawyor system
COMPJ3
Pa@c3 \00b7
55AN
p,000
100000
Mon
3
10,000
10,000
law
Mw
3
12,000
12,000
uw
+z18t
3
25,000
25,000
taw
taw
1
40,000
40,000
44M
µtot
3
10,000
10,000
aw
1400
1
20,000
20,000
34M
atom
5
10,000
10,000
14,018
14,w
2
12,000
12,000
lzw
1 ;w
87
224101
40000
10001
13%M
4
400,000
400.000
4WOSS
4mm
4
40,000
40,000
44,=
4Aw
1
80,000
80,000
taw
14,118
2
25.000
25,000
ra8"
ra18w
2
88,000
69,000
wa8"
0""
4
200,000
200,000
at4,w
MRSO
4
150.000
150,000
I%m
154,w
3
45,000
44000
448"
4w
5
400,000
400.000
Pa@c3 \00b7
Department
Project#
Priority
2009
2010
2011
2012
2013 Total
Cspak Fad
44lM 44061
Upgrade b blending 1ne
COOP -34
3
250,000
250,OW
Caepa4 Awd
104x0
214M1
B K*P br Bag Sbrage She
COMP -35
3
150,000
150,000
CarpwtAwd
1540"
"
Compost Total
199,000
401,01
240M
570,101
400,001 1,71,000
Economic Development
IndiabW Park lnlraebxtae
EDA-02
3
2,477,520
2,477,520
Carbrd/rr Owd- trdnty art
1,06#06
1,514/#
QQato W Alaada
M7
70
1 11 1 lerFund
254Ma
24106
Wad Farad
06400
Aq M
Economic Development Total
2,477,871
4477,529
Engineering - - —
CarpeheroNe Plan
EN-01
3
90,000
90,000
Chad Ayw4Fwd
04M0
440#
maw
Engm wing Total
90
9
Firc - -- -- - —'
Fire SWw EMerat Remwd
FD-12
1
45,000
4000
CIAYAgw6 Fwd
• Emergency Generabr
FD-13
1
44M
30,000
44006
30,000
Coal PI And
Was
xMl
Thermal Imaging Camera
FD-15
1
12.000
12,000
coy P, FwM
14006
Well
OW Megahertz Rack
FD-17
1
132.500
132,500
CSOWArywa And
11;#0
"A,506
Command VaNde
FD-19
3
30,000 30,000
Coy A41wa Fwd
i4w xMl
Re Slalon AddObn
FD-22
3
2,500,000 2,500,000
Q Q Ives wsrd tdW
4S,M ;064
Fire Total
45M
311010
12,000
13$51
2,370,10 474410
I nfra tractare Improvemeata y
Lk4an Avenue SW (Dab Start b Lynn Road)
IMP-=
2
014,420
014,420
Auarrrab
jam
#474
Qo.e.F c ,IBar*
124067
mMA
Owkod OabAld
in"
"Alas
W.ftwelrFund
x4M
3440
WWWFmd
MOM
1400
2nd Ave SE (Adana Street to Bridge)
IMP -025
2
517,310
517,310
Asramarb
21404
Was:
Q Q alPossd 1rMl
04A74
204A74
aarawa And
Am
A40M
aaar Fwd
34M0
JAM
Crnbry Ave SE (Wadbrd St b Jdkw SL)
Asswassands
IMP -020
1
33,000
33,000
Q liprasrlerBards
14611
14011
Oder WSW 04b
011
5AA
Pap 4
Department Project" Priority 2009 2010 2011 2012 2013 Total
wMk+0 And
f
I
10WwFund
IAw
1, 410
Gold Couras Rd NW School Rd NW to North Hlyh Dr NW IW - 031 3
415,400
413,400
A00rOwwk
141M
M4f0
0. 0. 0rrporaltl Banda
41"
410
M~SkkAld
T71,OM
UfAU
IIM1 I Fred
34101
M4"
wW Fund
1 ;100
1 ;M/
EM St NE (Md.sod Ave. to North High Drtm)
t61P-032
2
1,541,711
1,541,711
Assamonh
07,7O
4A.7M
a 0. bp- - - Bonds
04751
N,JN
Ia tOdBkkAfd
0
0
Skm WOkr Ulft
04000
04x0
wawmw rFond
117,200
117,700
at11n FWW
15440
1440
10th Avenue NE (11th Ave. to Meek SL)
W-w
2
731,197
731,197
AMa0errar
x40/0
2mm
ao. 1 0 c - awfBand0
now
204720
San wmw
7117"
31.710
'11 1 lr Fred
MAW
1410
aW Fwd
74120
14120
681 Ave. NElMrleod Ave. (TH 15 to Bluff St)
IW-041
1
1,707,971
1,707,971
ArpOSeon6
a""
XZ014
G. 0. IF c rdBord0
10487
"4007
Mnkfpd UWAfd
0
0
9orm 1a wU0y
4201
410
Itarkeerr Fred
2K M
9440
Wider Fend
1470
f43M
Drhe SW (500 and 600 Block)
W-043
3
130,000
130,000
AOMaaamh
9,00
04010
a o. bwo,m"wBonda
400
487
Stnsm -- trwo,
mu
1,107
tlar/wakr Farad
400
4710
aW Frnd
;MO
Am
Ash Street NE (CoMps Ave. to Nordwoods Ave.)
W-066
3
324,999
324,999
Aaeumosa01
134I0
14010
a a bFro 9aad0
1479
14707
Sbn WNW USy
4747
47a
11 10eer Fond
1418
1418
WAw wd
47M
470
Jefferson Street SE (Cw" Ave to Oeklsnd Ave)
W -072
2
1,767,949
1,787,949
Also n son01
40491
44151
GL a igrwwwf Bede
34101
341"
Mdny0 SbOvAd
87,00
717,08
Slow wShr lady
417
$A=
RIM&AuderFwd
MAW
204010
WAWA d
17470
174M
Mlsrsw Sheet SE (OaWand b 51h)
A°"""k
IMP -077
2
1,164,059
1,184,059
Ba k oveff el Bards
a""
74101
MM"
94151
� Side Aid
1400
Iftm
Skrs I►W umv
4{110
4418
IKOkw - And
134M
U4M0
wwwFund
11 ;110
11 4110
LyndW Avenue SW (Lynn Rd b Merry Sq
IMP -078
2
85,001
85,001
Asoonnomb
340M
34010
G. aaIpns rdBand0
3418
347M
SkrnlraferUlb
1,371
1.M
1Yrke I Au d
400
400
Pap 5 b0.;;
Department
Project#
Priority
2009
2010
2011
2012
2013
Total
NOW Fund
44M
44"
Mlpb Smeet NE (CdbpeAve to Nor moods Ave)
IMPM
2
200.000
20Q000
Anbbmmdb
84M
34fm1
a. 0. rgn.mr Bona.
IM,774
M4774
Saaw wa r &w
AM
2. no
I bllae Fund
"An
14M1
amlrfwd
AM
4"e
51h Avenue NW St to Koure SQ
IMP-091
2
1,794,511
1,794,511
Amman&*
41A1M
41tin
G. a A "owmaw Bob
J144M
111144"
wacbd Sam AN
MM
1M,1M
Sbna WAr Uly
71,00
I1.M1
aMedrFwd
224 M
224M
NmbrPod
171,M/
1740"
111h Ave NE(M& St b Maple SQ
IMP -11NE
rda
197,000
197,000
ApMramb
7401
74JM
0.0.1ap Bode
342"
942"
Sdw WWr UI/rr,
4M
A2M
amblbwpFmd
4J"
401
WaWFwa
Am
One
1st Ave NW
IMP -1ST
3
37,026
37,026
Anabrarrb
HAM
14"
6 0. I xP . -- Bob
1470
14JM
Sbnwaml►UffM
an
0A
III I - Fund
I ' m
1,710
Waft feed
ti"
1,10
2nd Ave SE Bridge
IMP -2ND
We
7502W
750,200
Grimm -Sbb
77410
S741M
-. -1.f 3wh Am
7141"
7741"
2nd Ave SW(FmnUn S1 b Main SQ
IMP -2NDSW
fie
65,001
66,001
Anna amb
24"1
29M
o.0.Jafram.w BOdb
7;167
24M
Spun * Uf•y
too
too
Mmblraalr fwd
A2M
42M
WMWFad
1,00
AB"
3M Trunk Sanllery
IMPJMS
3
241,453
241,453
ameb - Fwd
2H,4a7
244"7
517 Ave SW(Lynn Rd to Main SQ
IMP-M
Ne
188,000
186,000
Asm aaadb
742"
7420
0.0.
94M
947M
Sbrw amp Uft
AM2
AM
WMbaelrFund
440
44M
WsWAwa
4w
Am
ABeyft Lotrrmwslderaa
IMP-APfS
2
30,000
30,000
30,000
30,000
30,000
150,000
0. 0. b9rnbaer Bomb
JAMB
34M
not
a"*
MAN
1541M
CaNbmN St NW
IMP-M
3
727,545
727,545
Aaanwnb
234112
24712
0.0. 1 p- -rd aced,
MI,4211
7M,dJ
Spun WSW Usav
11,170
N,17J
alw/wbFad
347M
3420
amlr Fwld
24411
2440
Cadlele St 14EPoW End to BIh Ave)
IMPLARL
nt
72,001
72,001
Abbmmwefb
24"0
341M
& 0. Yprcaae l oa d,
3470
34M1
• Jbrw Wilr Uiy
WbbbaahrFmd
1,m
Am
1,10
4w
410
41"
Deb St SW(SUod Rd b Century Ave)
IMPALE
nla
287,001
287,001
1UCb--)
Pop 6
Department Projectll Priority 2009 2010 2011 2012 2013 Total
PaSc 7 b %: >.
AMwunwdr
now
3
1114525
a O. Sapsww W &wd,
fuse
229,214
"A"
AMM,weee
Sbrw wan 1Ab
425s
Off
WasYalw Point
1 ;111
1401"
WWFwd
AM2
4617
113110
Fraena, Ave SE(TH 15 b Dead End)
IMP-FREE We
180,000
180,000
Awrwerre
7;011
7A1M
3607
a 0. b"- we,wsond,
IIY,bwW Fwd
stay
14407
Sian wdwu r
Art
Ala
W I Fed
tea
AM
WNW Faed
1
4401
Ada
PaSc 7 b %: >.
Garden Rd NE
IAPGAR
3
229,214
229,214
AMM,weee
14161
a31M
0. 0. - F - -, Sam*
113110
1fAMa
Saw WW Ol#
Art
3607
IIY,bwW Fwd
13MI
itaw
Older Fwd
1
7.250
Gene's Dr NE(Habp Dr W Dead End)
9.P -GENE
rde
12,001
12,00!
Auau°urh
41M
AM
Q. 0. 1 ipoweu,fBasis
7
7,211
Glen St SW(Lbdw Ave to 51h Ave)
IMP-GLEN
n1a
81,001
81,001
AMMU1rrb
SA460
2A4"
0. 0. Ypwwrwk Rand,
44111
'Atli
Saw War Mb
1,711
3111
teYdweaFed
417
AM
WMWFeed
;450
Aps
Hanson Dr SW(Deed End to Lyndab Ave)
IMPa1ANS
nta
37,000
37,000
Asses„"
14M
14Ms
0. a •penw,I Road,
?,an
7,251
saw wW 9wt7
My
My
WiebeaiwANW
Am
AM
WSW Fred
Am
AM
HNop Dr NE(PaWe Rd b GOM Dr)
IW-HILT
rde
150,000
150,000
Auuraene
U l m
14011
a 0.la0 o I Rand,
7AM1
740M
Saw W&W U11y
3610
40111
taelresa Fwd
/,ant
7,5M
Warm
Ants
4SM
Jw w St NW(TH 710 5th Ave)
WJAME
nla
80.000
80,000
A„eummtr
235H
JAMS
a 0.lsprowoalRanh
34742
24742
sow weer Ow•Y
1,211
1.210
WI Amd
3x71
Am
WSW Fund
40511
AS"
Jalleson St SE(5th Ave Se b Waehtgbn Ave)
IMPJEF
n1a
1,400,968
1,400,988
As,w,weW
2547"
1117M
1Larrp - Rand,
417,fw
47,110
1110I SMa Aid
224011
224011
San NYr to w
M,sM
StaO
III Fwd
MAIM
"Am
WW Fwd
/SAM
15AOM
Kaoea St NW
IMP -KOU
3
122,760
122,760
AnUMMI,
441M
AWN
SL 0.1.payMe ISoLt
0411'
SAO"
Saw WI UON
1,111
1 1 011
.
I1YI,reW Poet
WOW And
480
AM
4111
3110
Linder Ave SW(Lynn Rd b Man ST)
IMP -LIND
Na
178,002
178,002
PaSc 7 b %: >.
Depar
Project#
Priority 2009
2010
2011
2012
2013
Total
A4K=wft
71,001
71,001
GL 0. faprara . sar k
1460
etm
sbm WaWr 07002
2v1
;2n
Wur•.lrrmd
Am
Am
WSIWFwd
4 70
47N
Lee Kobe 6 Trunk sanbry
IMP -LKS
3
412,077
411,077
M�Yea - Fund
41;077
41077
Lynn Road SW
IMP -LYNN
3
707,545
707,E
Asn"n as
MIU3
007,07
G. 0. bMO 6 saad4
w},00p
76tm
sbm Wrr Uwy
11,417
11,412
11rYwlr 7aed
342M
34M
WAVFwd
2;tu
2;600
Mark Or NE(HIIRp Or NE b Undy Ln NE)
WMARK
rue
36,000
4000
Annowift
146M
14000
0.0. kW oward Bmtds
11,170
17,00
sbm www uwy
000
OM
IWapaaHW Fwd
1
1,700
WYIW FWW
1,600
1,00/
MON Ave SW(Lynn Rd b Maln SQ
IMP-WALL
Ne
100,000
100,000
Aa4aaae"
14001
441M
a 0. UP e" Band,
W
0474
Sbm waw UwI
11617
MO i Fund
44M
4061
WWWFW,d
Am
;600
Na6moods Ave NE(Main St Io Wainuf SQ
IAP410RT
n1a
33,000
33,000
Aatrtwanh
17,aM
1 4M
0. 0. bprowar "BOWS
1"n
14100
44orm W&W uMy
812
512
WaaYeaYr And
tw
1,600
Wab fwd
600
10
Oa lend Are SE(Ja6er3at St Io Adarm SQ
IMP -OAK
2
42,036
42,036
G.0
nm
n,100
sbm Wabulwy
m
m
IYabeNO fwd
;074
;674
Wabfwd
470
/700
Oak St NE(Nathroods Ave b 9th Ave)
IMP -0AK2012
rua
74,001
74,001
Asnaantaub
24001
24M
0. 0.7,eporaaael Bond'
71,017
77.007
Sk m Wab ulb
tfai
1,fM
W1mMebfond
;100
;7M
WWW hwd
tm
;aM
Pauls Rd NE(HBkp Or W Lktdy Ln)
W -PAUL
rue
67,000
61,000
Answtoa
2611
atm
0.0.aryror. weds
7;741
7 ;711
sbrm wow fib'
tm
I'm
III I . 7aed
"If
Am
Whbfmd
;100
2.100
Pa"nient MamparrWnt
IMP~
2
600,160
600,160
600,160
600,160
2,400,640
Aaaa72erlb
2m
27402
v4m
27402
1
a 0.f a0 - , B"k
VZOIN
27;/M
27;100
27;6M
tO00,02
soon WNW ls/y
Am
Am
Am
4m
74721
MbYpYrAwd
24"
24M
24"
24t/M
114100
wwwFwd
1470
1470
1470
14700
77,40
Robes Rd SW
IMP-2O6
3
442,531
44$631
AwM'manb
174007
174007
0. a Y*roneaaa son*
•
21401
214=
seam Wab Ulft
1,171
7,171
p w a
\oCb7
Department
Project# Priority 2009 2010 2011 2012 2013 Total
• 1ra414aerr Fwd
WklrFuad
Schad Rd NW
IMPSCH
Aaanam"
Q0. *"Bomb
slam Wlflr Unity
WMWWWFOW
Wrtr Fund
14r7a
SWACB Rd4(Hny 7 to fthbW Park Dr)
AMMww*
IMPSERV
0. 0. rpr I ead4
Shady Ridge Road
AawaOMr
IMP—SHADY
Q 0. awo - NN sown
Srrw wwv 0Mb
Wawr..lrFwd
Wetr Fad
41440
Spruw St NE
Awmaerb
IMPSPRU
G.O. keF , I each
Slam WSW t1may
124711
WMrrrr7wd
Walt Fwd
Trunk SWAN Sta w Unkg
IMPSWL
Slum W91r Umv
11,100
We414001w Ford
Warr Toren paw
IMP -TWR
War, Fad
OWashIngbn Ave E(Mekt St b Adsro SO
9,P-WAS
01,0"
Amaaawaer
0. 0. , IF , d aada
UwddpWft*Aar
slaw Wow oat
µ7Q
W arra/4rFwad
We4r Fvd
Washkgbn Ave W
Aaw0r0rda
IMP -WASW
0. 0. lmparwaaf ea6
Sbrm Warr IUab
N Fund
141"
War Fad
14724
waler St NW
IMP -WAT
AsarawMr
G. 0. b owwMlsad4
som War Unit/
WWrraWFamd
3
Wkrr Fad
In$astructum Improvements Total
' Library Squmrc
500,724
Lbrary Sgtalra Parson
Lb S4 .01
C4LwA eb Fund
Library Square Total
704"0
• I Parlls - - - - _ -
Par \
1405
14r7a
3
1,066,301
1,086,301
4"dW
41440
124711
074711
17,1"
11,100
51,0"
01,0"
54M7
µ7Q
rya
30,500
30,300
141"
14724
147"
141"
3
$00,724
500,724
704"0
7",870
7",747
7µ7Q
4870
457'5
747"
24M
141st
14102
3
218,352
214382
µ7w
µ7A
1µ47t
1µQ7
41R
482!
14Ma
140"
40"
7,00
3
124,000
124,000
124,000
372,000
24000
240"
240M
745M
100,000
1µN0
1µM0
104000
3
325,000
325,000
850,000
7µa00
1µ5M
0400
2
1,737,440
1,737,440
8µ24t
0µ7M
M7,1M
W..1M
7µ0a0
804M0
17,m
17,m
17.µF
Q,7M
New
MlM
3
491,778
491,778
WSW
t04M4
2147"
04"2
1,072
7.Mt
24700
µ7M
/4M4
14M1
3
111,800
117,800
ad"
471800
µM0
SAM
1,240
1,124
47M
47M
44M
Alm
5,164,893
6,124,049
5,=,192
6,496,493
3,975,837
AstZ452
3
10,000
10,000
14M0
/4024
18,000
14800
Par \
Department
ProJecd
Priority
2009
2010
2011
2012
2013
Total
• MBmdc West RW Shelby
PARK -06
rde
17,154
17,154
CIJAW A%W11 Fwd
17,151
11,151
VkF Pr&V*Rkw stetRzallon
PARK-07021
3
20,000
20,000
C04a11PrWsea Fwd
2400
2410
DddtelkrwS Park
PARK -11
rda
44,768
44,766
CWW Prod4ca Fwd
447x1
4470
Perk Garage B Lot
PARK -19
5
90,000
00
C4"Ar*e6 Fad
04010
0401
Bwkkop Replaostrerd
PARK -20
3
60,000
60,000
GWWA*ra Fw1
stow
Padwg Lot Dm*
PARK -21
5
125,000
125,000
Capad A1dR6 Fwd
1 7400
174/1/
ReW Rdrerb Part
PARK -22
1
320,000
320,000
CAWPrgkb Fwd
724104
724M
Rehab Perk Mad Bldg
PARK -23
1
105,000
14000
Caeft Pralwh Fwd
1040/
$KM
Elk Perk pryground
PARK -24
2
35,000
35,000
CAW Aglleb Fwd
24110
24041
%Ygrwnd=kh
PARK -25
3
10,000
10,000
10,000
10,000
10,000
50,000
CWM A*rca Fwd
1401
140/
140/
1401
140/
R00
Outdoor AWedc Centr
Owd OUPeoa 0x150
PARK -26
3
2,000,000
ZOM
Z4141M
;x440
Bal Fields
OwJ 060P0ee aad4
PARK -27
3
1,400,000
1,400,000
1140400
1,0400
Parka Total
-- -
Pollee - --
203,610
70,100
3,875,000
71,872
43,000
4214127
Cake fumttum rapbONWA -4 arm
y
PD-19
3
20,000
CBPW Prr*eb And
2401
20,000
2440
Police Total
20,001
24000
;Pool & Recreatiom Buildlr
1
PaftV Lot Drack Flip
PR-08001
1
25,000
26,000
Cpal A%%Ctl Fad
24101
7401
ROP ConbolemH wbn
PR-09
1
26,000
CWAN Prclab And
2440
26,000
2400
Rec Cenler dke anode!
PR -12
4
15,000
14000
CWMPM)ub FrM
1410
1400
Pod Inprovenenb
PR -13
1
80,000
80,000
C*dPP%W And
24 101
8480
Pool & Recreation Building Total
25,000
MOM
"me
144000
!Pu W o rk s y
Tm& So^d L"aft
PW-05
3
850,000
86000
ShdFad
454010
154101
Tralk Irnpmwrw a
PW -10
3
Siedrwd
225,000
225,000
n"w
7240N
Rebinkq Wag
PW -15
3
�oph"
SOedArd
80,000
80,000
04x10
44150
Car" Ave SW
PW -20
3
850.000
554000
,O b7
Pete 10
Department
Project#
Priority
2009
2010
2011
2012
2013
Total
seWFa 0
Mw
Mttm
%dmman Ave SW
PW -25
3
1,53O,OOD
1,530,000
Seottiod
tMw
1AMm
UMw HWY 7 E
PW30
3
1,300.000
1,300,000
$NOW Fvd
irmw
1,maMe
Merket$IsW
PW35
3
750,000
750,000
S*IWFwd
Me10
744O0
MidrwI CT NW
PW40
3
150,000
150,000
SrWFwd
1SA M
IsAm
Monroe St SE
PW45
3
350.000
350,000
SMtFd
3MM
79RMr
HAHC WON
PWSO
3
300,000
300,000
S&WFWW
7SMM
3MM
sdrod Min
PW-55
3
300,000
300,000
SNNFwd
m4Md
WOMI
W10hkptan Ave E
PW-60
3
255,000
254000
SYWAMd
nAM
014M
Public Worlm Total
CUO
119'
Senior Dining
Evergreen Senior DWM Kkhen lmyaremwb
Sr DIns 02
2
20,000
20,000
CwMFreMb Fwd
14m
1MM
Dmrdwp
1400
14M
Evergreen parkkp W
Sr tune 03
1
50,000
50,000
GWWA Fwd
M,m
sun
Senior Diming Total
2DA00
50
74M
, Storm Water
Lhden Storm serer
STwr -10
3
250,000
250,000
saw aver UNY
mom
204eM
GreMrp d Desch Impmv
STWT -15
2
15,000
15,000
Sara www Dal#
14M
MAN
S1ovn Sewer Unkp
STWT -20
3
20,000
20,000
20,000
20,000
20,000
100,000
swMwarrLift
X
xm
MAN
tom
X010
Nam
Storm Water Total
21A00
20,000
20A1a
20,000
216,010
314010
Technology _
1
ComgrbrMwftra
IT -21
2
30,000
30,000
cM Ad
Jaws
dRm
COWJWal wfts
R -22
2
38,01111
30,WO
C+OW AGMb Fwd
xm
Aw
Salkvare
rT -23
2
62,027
0$027
CAW A Awd
M,M7
4107
SoFinare
IT -21
2
62,027
02.027
CAW And
0R0r7
Aw
NO &GfwhardraM
IT -25
2
29,000
29,000
CW W PA4Meb Frard
XMM
AM
IT -26
2
29.000
29,000
•P*40M&OdWLMdrwe
Caput PMj" Fwd
0}000
1Rm
PM1rbr 6 Cllr Hardnm
IT -27
2
23,500
23,500
Page I I
1,, Q _;)
Department
Project#
Priority
200g
2010
2011
2012
2013
Total
COW Prol
•
WM
p4M
Software
IT -28
2
75,000
75,000
cw" /rgMeb Fwd
74M
RM
brs 8 mwibrs -
IT-29
2
38,000
CWM1�9hrb Fro/
34000
xae
Map
Voice Oar IP
IT -30
3
378,990
Cah
378,990
2KM
qa/
14M
AM
44W3
379M
Software 2011
IT-31
2
82,027
82,027
CiW Ar4reb Fiver
QJn
CorrPrI Norkm 2012
IT-32
2
J4W
CwFa A Fwd
3 34M
38,000
xaJ
xM
Car9unraNbrYbn2013
fT-33
2
C*"Ags6 Fwrr
36,000
38,000
xM
xM
Prblere 8 Hardware 2012
IT-34
2
CNIUM ale Prrr
29,000
29,000
AM
24M
Printers 8 Hardware 2013
IT -35
2
C4"Agecb Foul
29,000
29,000
MM
xM
Software 2012
IT -38
2
62,027
62,027
C4 W A %*O Fwd
4W7
J3W
So@rara 2013
IT-37
2
CRAW AgYeb Amd
62,027
62,027
W,W7
e on
Technology Total
SM17
127,827
19e,527
127,827
137,027
1,077,SU
Wastewater -- --
Replace Raw WW Straws
WW -27
1
3 MAW
• WierwwFwr
3 314M
1e4M
p14M
Bloea4de Hautrq Tmcbr
WW31 -
2
150,000
W&MOwererFMd
150,000
ixM
fxM
LSVe f'Mw
WW-32
1
15,000
MeelnnlwFwd
i4M
15,000
14M
EmW Elfldent Upgrades b OwsbDn Dftch
WW-52
2
60,000
1 mtnvwFrtl
KM
8000D
xM
Paled Dry WeN #X
WW-61
3
30.000
WMfwrb Fwl
xM
30,080
xaeo
Bio o BldlYr
WW-62
3
500,000
800,000
SIAM
a4M
Water lnigalbn Sy*M
WW-63
3
40,000
RIMPM& Fund
40000
44M
44M
MBR Membranes
WW-64
2
min IN - I F16W
100,000
100,000
1e4ea
fe401p
Towav Carrararrrew
3
85,000
M7n1ewelwAnd
86,000
JAM
J4M
Hamgey Lane fB sMw upgrade
WW-66
3
MWkWWrFwd
40,000
40,000
44M
4Jte
Wastewater Total
105,000
775,000
306,001
40,000
100,000
1
( Water
Water Tower
W-03
2
WWWAmd
750,000
750,000
Oub MAW
7J4M
rnak MeW ReadN Sys*m
W -16
2
720,000
IW/r Powr
720,000
7xM
724ae
Pepe 12 �O'';
Department
Project#
Priority
2009
2010
2011
2012 2013
Total
Now Wall
W -17
2
350.000
350,000
W&W Fund
359M
Mw;
Membrane mWacemerd
W -20
2
325,000
325,000
WMWFwW
324M0
=No
Water Main U*q
W -21
3
150,000
150,000
Wtiv FWW
134M0
154960
Water Treatrnent Pond (Bass Pond)
W -22
2
930,000
930 000
WWW Fwd
04Ma
10409e
Water Tower Rehab
W -23
3
350,000
350,000
700,000
WUVFUnd
34M
MGM
1940M
Water Total
2,000
350,000
975,000
900,000
b92S000
GRAND TOTAL 11,729,430 9,594,079 11,201,719 9,531,911 19,00700 54054019
•
•
Page 13 \)D C
City of Hutchinson, MN
• CITY OF HUTCHINSON - CAPITAL PLAN
2009 thru 2013
FUNDING SOURCE SUMMARY
Source
2009
2010
2011
2012
2013
Total
Airport Construction Fund
20,000
10,000
5,000
15,000
50,000
Assessments
1,535,557
1,739,067
1,493,485
1,710,885
1,579,533
8,058,527
Caplel Pro" Fund
648,027
370,027
811,527
341,449
397,027
2,568,057
Cash
204,261
42,564
43,295
44,047
44,823
378,990
CentrA Garage Fund
288,500
312,500
418,500
377,500
352,500
1,749,500
Compost Fund
199,000
400,000
240,000
550,000
400,000
1,789,000
Contract for Deed - Industrial Park
1,240,000
1,240,000
Donations
10,000
10,000
G. O. Improvement Bands
2,694,313
2,113,448
1,836,253
1,788,810
4,402,463
12,837,287
General Obligabon Bonds
3,400,000
3,400,000
Grants - Federal
380,000
190,000
95,000
135,000
800,000
Grants - Stalo
375,100
375,100
Munbloa1 Slats Ala
0
700,000
700,000
700,000
2,100,000
• Perpetual Care Fund
57,500
57,500
7,500
7,500
7,500
137,500
Sion WaterUdUt7
196,026
140,017
218,184
94,380
370,643
1,019,250
Street Fund
6,940,000
6,940,000
Wastewater Fund
1,157,843
1,601,913
954,994
356,286
384,929
4,455,965
Water Fund
2,943,674
974,604
1,119,276
133,004
1,023,285
6,193,843
GRAND TOTAL 11,574,701 8,651,640 11,245,014 6,578,961 16,052,703 54,103,019
•
Page 1 koCb�
0
R
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
RE: Consideration of Items for NE Trunk Storm Sewer Phase 3 Project (Letting No.
3/Project No. 08 -03 & 08 -09)
DATE: October 14, 2008
The City of Hutchinson received nine (9) bids for the NE Trunk Storm Sewer Phase 3 project letting that were
is opened on Tuesday, October 7 (see attached Bid Tabulation). R & R Excavating Inc. of Hutchinson, MN,
submitted the apparent low bid in the amount of $463,359.32. This bid is significantly lower than the
$605,000 bonding program estimated construction cost of $605,000.00 for this project and appears to be
responsive and complete. Appropriate funds for this project have been accounted for within the 2008
Stormwater Utility Fund and G.O. bonding.
The necessary Resolution to proceed with this project is attached. Please note that the award of this project is
contingent to the City receiving the appropriate Wetland Conservation Act permit and the property/easement
acquisition process being completed.
We recommend approving the attached Resolution Accepting Bids and Awarding Project.
cc: Gary Plotz— City Administrator
•
voCG�)
• RESOLUTION NO. 13484
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 3
PROJECT NO. 08 -03 & 08 -09
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the
improvement of:
08 -03: NE Trunk Storm Sewer— Phase 3: Construction of storm sewer improvement near the
intersection of TH 15 and North High Drive (C.R. 12) by construction of grading, trunk and lateral
storm sewer, landscaping, restoration and appurtenances, and
08 -09: Stonnwater Improvements — 5th Avenue NW Ponding Area by pond excavation, grading,
storm sewer installation, landscaping, restoration and appurtenances, and
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Amount Bid
R & R Excavating Inc of Hutchinson MN
$463,359.32
Mathiowetz Construction of Sleepy Eye MN
$481,381.65
Hjerpe Contracting Inc of Hutchinson MN
$505,912.55
Final Touch Excavating of East Bethel MN
$570,054.23
Wm Mueller & Sons of Hamburg MN
$602,687.47
Doboszenski & Sons of Loretto MN
$603,097.68
Duininck Bros Inc of Prinsburg MN
$631,863.84
Burski Excavating of Rice MN
$650,773.39
• Frattalone Companies of St Paul MN
$713,442.31
and whereas, it appears that R & R Excavating Inc of Hutchinson MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with R &
R Excavating Inc of Hutchinson MN in the amount of $463,359.32 in the name of the City of Hutchinson
contingent upon the City receiving the appropriate Wetland Conservation Act permit and the property /easement
acquisition process being completed, for the improvement contained herein, according to the plans and
specifications therefor approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained
until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory
completion of the contract.
Adopted by the Hutchinson City Council this 14th day of October 2008.
Mayor
LJ
City Administrator
to cc"�)
0
CITY OF HUTCHINSON
16 1 Ad��
Finance Department
L J
u
October 9, 2008
TO: MAYOR 6 CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: 2009 ENTERPRISE FUND BUDGET WORKSHOP
If the schedule of all City Council members permits, I would
request a 2009 Enterprise Fund Workshop on Tuesday, October 28 with
a start time as approved by the City Council.
H. %Mc \clY 11.FPD
1(D (a1
Greetings Hutchinson City Council Membersl
After a bit of a lull, it is time to kick into governance high gear
Next Tuesday, I'll join you for your Council meeting. We'll take a bit of time to
finish the small remaining handful of policies needing final confirmation and
finalize the agenda template, then it Is up to the council to complete a final vote
to formally approve all policies (including a temporary Ends Policy "plug') and go
live on Tuesday, October 28 — your next Council meeting. The most current set
of policies is included in your packet.
We will also spend some time looking ahead. We need to discuss new member
training and determine a strategy for getting citizen input on ends so you can get
your Ends Policies completed. The timing of having your Executive Limitation,
Governance, and Council City Administrator Delegation policies completed and
"live' prior to new members joining the council is spot on. Their ability to hit the
ground running with discussions about Ends is perfect way for them to get
engaged in the work of the council.
I'm excited)
Starry Sjo -rew
Out of the Woods Consulting
Policies to complete:
e 2.2 Treatment of Staff
e 3.2 Accountability of the City Administrator
e 4.5 Code of Conduct
e 2.9 Environmental?
e Other?
IO Ce7
71
Hutchinson Policy Governance Transition
"Short Term" Next Steps
Thinking as of September 12, 2008
Action Step
Lead Accountability
Target Action Date
Correct 4.5, 3.2, 2.2
/Stev
ASAP
'Go live" With policies
Counci
Oct ?
Complete first revision to Ends policy draft before
inviting staff and community input
Council in Work session?
Oct 7
Staff starts work on monitarinrg report
Interpretations and measurements.
Stacy/Gary
Plan and schedule owner input sessions on Ends
Policies
I owner input session on Ends Polldes
Determine plan for eduaatirrg general community
about transition
Complete BoardalCommisslon assessment 8
plot out transition
l0 Ce*�)
Governing Policy (Excluding Ends Policies)
Completion Check off List
As of Sept 12, 2008
Ha"-
n
Policy # and Title
Status
Policy # and Title
Status
Policy # and Title
Status
4.0 Global
done
3.0 Global
done
2.0 Global Executive
done
Governance
Governance-
Constraint
Commitment
Management
Connection
4.1 Goveming Style
done
3.1 Unity of Control
done
2.1 Treatment of the
done
Public
4.2 Council Job
done
3.2 Accountability of
2.2 Treatment of Staff
Products
the City
Administrator
4.3 Agenda Planning
done
3.3 Delegation to the
done
2.3 Financial Condition
done
City Administrator
and Activities
4.4 Mayor's Role
done
3.4 Monitoring City
done
2.4 Financial Budgeting
done
Administrator
Performance
4.5 Council
2.5 Emergency City
done
Members' Code
Administrator
of Conduct
Succession
4.6 Council
Hold until
2.6 Asset Protection
done
Committee
Jan.
Principles
4.7 Council
Hold until
2.7 Compensation and
done
Committee
Jan.
Benefits
Structure
4.8 Governance
Hold until
2.8 Communication and
done
Investment
Oct. 08
Support to the
Council
2.(9) Environmental
Protection
IS
Q
0 i •
Initial Ends Policy brainstorming generated by the Council
during the April 24, 2008 retreat.
City of Hutchinson exists so that citizens have a clean, green, beautiful city.
• Sustainable environmental practices are (implemented and ?) promoted.
• People have appropriate waste water services that (also ?) protect the crow river.
• The local environment is protected.
• (City, business and residential wastelgarbage is removed and disposed of
efficiently /quickly /in a manner that does minimal harm to the environment ?)
• The (benefits ?) of urban forestry are (realized).
City of Hutchinson exists so that citizens have an opportunity to lead healthy lives.
• Quality health care (exists) from "cradle to grave."
• Citizen's health is professionally cared for.
• People have clean, safe drinking water in adequate supply.
• People of all ages can enjoy healthy, active lifestyles at all ages.
• People (seniors ? ?) have meaningful social opportunities.
City of Hutchinson exists so that citizens (feel? are ?) safe and protected in their
community.
• Residents and businesses have adequate fire protection that protects lives and
property.
• Property is protected (from theft, vandalism ?).
• Residents, businesses and visitors have adequate police protection ( "police
protection" is a means. What is the result of that police protection ?)
• Children are safe.
• Streets are safe to drive upon.
• • Neighborhoods are kept safe.
to Cep
0
City of Hutchinson exists so that citizens, visitors, and commerce move easily and
safely throughout the city.
• (Roadways and pedestrian paths) ensure adequate mobility in the city.
• Roads are adequately maintained throughout the year.
• Citizens have a variety of transportation.
(Recreation)
• Education
Citizens of all ages are engaged in learning that prepares them for success.
• Recreation
Recreational opportunities are available for all age groups.
• Heritage
Honor our past and plan for the future to increase community pride.
The community celebrates our successes.
• Cultural
Cultural activities that foster an appreciation of the arts are promoted.
(City Planning? Government ?)
• • Community growth is managed in a (controlled, planned, effective, efficient ?)
manner.
• Buildings and homes are (constructed safely ?).
• (Interested citizens and stakeholders are consistently and actively engaged in
activities that result in a community of which they are proud ?)
• Citizens have reliable, high quality, affordable (city) services.
The City of Hutchinson exists so the local economy thrives (and citizens prosper?)
• Businesses want to call Hutchinson "home."
New businesses have support (during start-up)
• Existing businesses have (support that allows them to grow).
• Utilities are reliable and competitively priced.
• Utilities provided support business prosperity.
• Hutchinson is considered as (a regional ?) destination (for retail, entertainment and
tourism ?)
loce�)
r
V
Miscellaneous results:
• "Fairness"
• "Community standards" — live within the law
• "Pride"
• "Sense of community"
Remaining statements that are probably not Ends:
City of Hutchinson exists to be a recognized leader in local government. (Ends
aren't about the organization)
City of Hutchinson exists to treat employees respectfully, fairly, and in a manner
that empowers them to grow as individuals and employees. (Means which is
already addressed in Treatment of Staff Executive Limitation)
City of Hutchinson exists to treat people respectfully, fairly and ethically.
(Probably fits better as a means and may be already covered in Treatment of
Customers Executive Limitation)
II
•
loC��
n
L�
rI
u
Policy Type: Council- Management Delegation
Policy Title: 3.0 Global Governance- Management Connection
The Council's sole official connection to the operational organization, its achievements,
and its conduct will be through a City Administrator.
Date of Adoption Affirmation of official board action adopting this policy:
1ocgl,
F
•
•
Policy Type: Council - Management Delegation
Policy Title: 3.1 Unity of Control
Only officially passed motions of the Council are binding on the City Administrator.
Accordingly:
3.1.1. Decisions or instructions of individual council members, officers, or committees
are not binding on the City Administrator except in rare instances when the
Council has specifically authorized such exercise of authority.
3.12. In the case of council members or committees requesting information or
assistance without Council authorization, the City Administrator can refuse such
requests that require, in the City Administrator's opinion, a material amount of staff
time or funds or is disruptive.
Date of Adoption Affirmation of official board action adopting this policy:
LoCc'�
0
Policy Type: Council- Management Delegation
Policy Title: 3 2 Acc of t C ity ArI mmis t rat or
The City Administrator is the Council's only link to operational achievement and
conduct, so that all authority and accountability of staff, as far as the Council is
concerned, is considered the authority and accountability of the City Administrator.
Accordingly:
3.2.1. The Council as a whole, or as individual members, will not give instructions to
persons who report directly or indirectly to the City Administrator unless
provided for emergency situations as referenced in state statute or city charter.
3.2.2. The Council will not evaluate, either formally or informally, any staff other than
the City Administrator.
3.2.3. The Council will view City Administrator performance as identical to
organizational performance so that organizational accomplishment of Council-
stated ends and avoidance of Council- proscribed means will be viewed as
successful City Administrator performance.
•
is
Date of Adoption Affirmation of official board action adopting this policy:
ko ICJ
Policy Type:
Council - Management Delegation
Policy Title: 3.3 Delegation to the City Administrator
The Council will instruct the City Administrator through written policies that prescribe the
organizational ends to be achieved and describe organizational situations and actions to
be avoided, allowing the City Administrator to use any reasonable interpretation of these
policies. Accordingly:
3.3.1. The Council will develop policies instructing the City Administrator to achieve
specified results for specified recipients at a specified cost. These policies will
be developed systematically from the broadest, most general level to more
defined levels and will be called Ends policies. All issues that are not ends
issues as defined here are means issues.
3.3.2. The Council will develop policies that limit the latitude the City Administrator
may exercise in choosing the organizational means. These policies will be
developed systematically from the broadest, most general level to more
defined levels, and they will be called Executive Limitations policies. The
Council will never prescribe organizational means delegated to the City
• Administrator.
3.3.3. As long as the City Administrator uses any reasonable interpretation of the
Council's Ends and Executive Limitations policies, the City Administrator is
authorized to establish all further policies, make all decisions, take all actions,
establish all practices, and pursue all activities. Such decisions of the City
Administrator shall have full force and authority as if decided by the Council.
3.3.4. The Council may change its Ends and Executive Limitations policies, thereby
shifting the boundary between Council and City Administrator domains. By
doing so, the Council changes the latitude of choice given to the City
Administrator. But as long as any particular delegation is in place, the Council
will respect and support the City Administrator's choices.
�J
Date of Adoption Affirmation of official board action adopting this policy:
\O cep
n
�J
Policy Type: Council - Management Delegation
Policy Title: 3.4 Monitoring City Administrator Performance
Systematic and rigorous monitoring of City Administrator job performance will be judged
solely against the achievement of organizational ends and avoidance of unacceptable
means as defined in Executive Limitations. Accordingly:
3.4.1. Monitoring is simply to determine the degree to which Council policies are
being met. Information that does not do this will not be considered to be
monitoring information.
3.4.2. The Council will acquire monitoring information by one or more of three
methods:
(a) by internal report, in which the City Administrator discloses interpretations
and compliance information to the Council;
(b) by external report, in which an external, disinterested third party selected by
the Council assesses compliance with Council policies; or
(c) by direct Council inspection, in which a designated member or members of
• the Council assess compliance with the appropriate policy criteria.
3.4.3. In every case, the Council will judge (a) if the City Administrator's interpretation
is reasonable and (b) whether data demonstrate accomplishment of the
interpretation.
3.4.4. In every case, the standard for compliance shall be any reasonable City
Administrator interpretation of the Council policy being monitored. The Council
is the final arbiter of reasonableness but will always judge with a 'reasonable
person" test rather than with interpretations favored by Council members or by
the Council as a whole.
3.4.5. All policies that instruct the City Administrator will be monitored at a frequency
and by a method chosen by the Council. The Council can monitor any policy at
any time by any method but will ordinarily depend on a routine schedule.
U
Date of Adoption Affirmation of official board action adopting this policy:
locc�')
1J
Policy Monitoring Schedule
Policy
Method
Frequency
Month
Ends
Internal
Annually
Global Executive
Internal
Annually
Constraint
Treatment of the Public
Internal
Annually
December
Treatment of Staff
Internal
Annually
February
Financial Condition
Internal
Monthly
July
and Activities
Financial Planning
Internal
Quarterly
March, June,
and Budgeting
September,
•
December
Emergency City
Internal
Annually
March
Administrator
Succession
Asset Protection
Internal
Annually
January
Compensation
Internal
Annually
April
and Benefits
°
External
Biannually
February
Communication and
Direct
Annually
June
Support
inspection
Governance Policies Direct Two each 4.114.2:March
inspection quarter 4.314.4:June
4.514.6: Sept.
(4.7/4.8: Dec.)
0
Date of Adoption Affirmation of official board action adopting this policy:
• Policy Type: Governance Process
Policy Title: 4.0 Global Governance Commitment
The purpose of the Council, on behalf of the citizens of Hutchinson, is to see to it that
the City of Hutchinson
(a) achieves appropriate results for appropriate persons at an appropriate cost
(as specified in Council Ends policies) and
(b) avoids unacceptable actions and situations (as prohibited in Council
Executive Limitations policies).
•
i
AoCe')
0
0
0
.locc�)
• Policy Type: Govemance Process
Policy Title: 4.1 Governing Style
The Council will govern lawfully, observing the principles of the Policy Governance
model, with an emphasis on (a) outward vision rather than an internal preoccupation, (b)
encouragement of diversity in viewpoints, (ic) strategic leadership more than
administrative detail, (d) Gear distinction of Council and chief executive roles, (e)
collective rather than individual decisions, (f) future rather than past or present, and (g)
pro - activity rather than reactivity. Accordingly:
4.1.1. The Council will cultivate a sense of group responsibility. The Council, not the
staff, will be responsible for excellence in governing. The Council will be the
initiator of policy, not merely a reactor to staff initiatives. The Council will not
use the expertise of individual members to substitute for the judgment of the
Couincil, although the expertise of individual members may be used to
enhance the understanding of the Council as a body.
4.1.2. The Council will direct, control, and inspire the organization through the careful
establishment of Council written policies reflecting the Council's values and
perspectives. The Council's major policy focus will be on the intended long-
term impacts outside the staff organization, not on the administrative or
programmatic means of attaining those effects.
4.1.3. The Council will enforce upon itself whatever discipline is needed to govern
with excellence. Discipline will apply to matters such as attendance,
preparation for meetings, policymaking principles, respect of roles, and
ensuring the continuance of governance capability. Although the Council can
change its Governance Process policies at any time, it will scrupulously
observe those currently in force.
4.1.4. Continual Council development will include orientation of new Council
members in the Council's Governance Process and periodic Council
discussion of process improvement.
4.1.5. The Council will allow no officer, individual, or committee of the Council to
hinder or serve as an excuse for not fulfilling group obligations.
4.1.6. The Council formally will monitor and discuss the Council's process and
performance quarterly. Self- monitoring will include comparison of Council
activity and discipline to policies in the Governance Process and Board -
Management Delegation categories.
•
10&_�)
• Policy Type: Governance Process
Policy Title: 4.2 Council Job Products
Specific job outputs of the Council, as an informed agent of the ownership, are those
that ensure appropriate organizational performance. Accordingly, the Council has direct
responsibility to create:
4.2.1. The linkage between the ownership and the operational organization.
4.2.2. Written governing policies that realistically address the broadest levels of all
organizational decisions and situations
A. Ends: organizational products, impacts, benefits, outcomes, recipients,
and their relative worth (what good for which recipients at what cost)
B. Executive limitations: constraints on executive authority that establish the
prudence and ethics boundaries within which all executive activity and
decisions must take place
C. Governance process: specification of how the Council conceives, carries
out, and monitors its own task
D. Council- management delegation: how power is delegated and its proper
use; the City Administrator's role, authority, and accountability
4.2.3. Assurance of successful organizational performance on Ends and Executive
Limitations.
i
1 o Clt�)
a Policy Type: Governance Process
Policy Title: 4.3 Agenda Planning
To accomplish its job products with a governance style consistent with Council policies,
the Council will follow an annual agenda that (a) completes a re-exploration of Ends
policies annually and (b) continually improves Council performance through Council
education and enriched input and deliberation.
4.3.1. The cycle will conclude each year on the last day of December so that
administrative planning and budgeting can be based on accomplishing a one -
year segment of the Council's most recent statement of long -term ends.
4.3.2. The cycle will start with the Council's development of its agenda for the next year.
A. Consultations with selected groups in the ownership, or other methods
of gaining ownership input, will be determined and arranged in the first
quarter, to be held during the balance of the year.
B. Governance education and education related to ends determination
(presentations by futurists, demographers, advocacy groups, staff, and
so on) will be arranged in the first quarter, to be held during the balance
of the year.
43.3 A Council member, staff, or member of the public may submit an item for
Council discussion by submitting the item to the Mayor or its designee. Items
should be submitted no later than five days before the Council meeting.
4.3.4. Throughout the year, the Council will attend to consent agenda items as
expeditiously as possible.
4.3.5. City Administrator monitoring will be included on the agenda if monitoring
reports show policy violations, if policy criteria are to be debated, or if the
Council, for any reason, chooses to debate amending its monitoring schedule.
4.3.6. City Administrator remuneration will be decided after a review of monitoring reports
received in the last year during the month of February.
lb(e)
0
Policy Type: Governance Process
Policy Title: 4.4 Mayor's Role
The Mayor, a specially empowered member of the Council, ensures the integrity of the
Council's process and, secondarily, occasionally represents the Council to outside
parties. Accordingly:
4.4.1. The assigned result of the Mayor's job is that the Council behaves consistently
with its own rules and those legitimately imposed on it from outside the
organization.
A. Meeting discussion content will consist solely of issues that clearly
belong to the Council to decide or to monitor according to Council
policy.
B. Information that is for neither monitoring performance nor Council
decisions will be avoided or minimized and always noted as such.
C. Deliberation will be fair, open, and thorough but also timely,
orderly, and kept to the point.
4.4.2. The authority of the Mayor consists in making decisions that fall within topics
covered by City Charter and Council policies on Governance Process and
Board - Management Delegation, with the exception of (a) employment or
termination of a City Administrator and (b) areas where the Council specifically
delegates portions of this authority to others. The Mayor is authorized to use
any reasonable interpretation of the provisions in these policies.
4.4.2.1. The Mayor is empowered to chair Council meetings with all
the commonly accepted powers of that position, such as ruling and
recognizing.
4.4.2.2. The Mayor has no authority to make decisions about policies
created by the Council within Ends and Executive Limitationsdpol the
areas. Therefore, the Mayor has no authority supervise
City Administrator.
4.4.2.3. The Mayor may represent the Council to outside parties in
announcing Council- stated positions and in stating chair decisions and
interpretations within the area delegated to her or him.
4.4.2.4. The Mayor may delegate this authority but remains accountable
for its use.
E
bce�
Pollc T Governance Process
Y YPe• (`,nn!!LIfL I hTLt rCn Llhle h1 P. fln�
Policy Title:
4 5 �rn.mril Mern.: A.4' f nd. fi
�hi5 -_ne 7.ccU2ttber and
The Council commits itself and its members to ethical, b ad' mg as Council f l conduct,
including proper use of authority and appropriate
members.
4.5.1. Members must demonstrate loyalty to the ownership, unconflicted by loyalties to
staff, other organizations, or any personal interests as consumers.
4.5.2. Members must avoid conflict of interest with respect to their fiduciary
responsibility.
4.5.2.1. There will be no self- dealing or business by a member with the
organization. Members will annually disclose their involvements with other
organizations or with vendors and any associations that might be
reasonably seen as representing a conflict of interest.
4.5.2.2. When the Council is to decide on an issue about which a member
• has an unavoidable conflict of interest, that member shall absent herself
or himself without comment not only from the vote but also from the
deliberation.
4.5.2.3. Council members will not use their Council position to obtain
employment in the organization for themsel for e mploy me nt members, or close
associates. A Council member who app ' P
resign from the Council.
4.5.3. Council members may not attempt to exercise individual authority over the
organization.
recognize th k i nte r action
a vested n individuals
l except when explicitly
authorized by the Council.
4.5.3.2. Members' interactions with the public, the press, or other entities
must recognize the same limitation and the inability of any Council
member to speak for the Council except to repeat explicitly stated Council
decisions.
4.5.3.3. Except for participation in Council deliberation about whether the
City Administrator has achieved any reasonable interpretation of Council
policy, members will not express individual judgments of performance of
employees or the City Administrator.
4.5.4. Members will respect the confidentiality appropriate to issues of a sensitive
nature.
bCe')
0 4.5.5. Members will be properly prepared for Council deliberation.
4.5.6. Members ounc on
the will a yo matter, rrespective of the member pe ti t personal position on the
issue.
i . Members will treat each other with respect. If an issue arises between council members they
will first try to talk through it privately amongst themselves or with the help of the city
administrator, keeping in mind any applicable laws or regulations such as the open meeting law.
2. Members will try to keep each other informed on issues with the help of the city
administrator, while being cognizant of any applicable laws or policies including the open
meeting law.
3 Shall expect that innovation and continuous improvement is an ongoing philosophy of the city
and in the process encourage responsible risk taking and toleration of mistakes provided they
are done in good faith. The council will model a similar philosophy in its own endeavors and
responsibilities,
•
Hold Until January 2009
Policy Type: Govemance Process
Policy Title:
1.6 (�n a , n�i! r+`mmitlne � ^nom + ^!"s
Council committees, when used, will be assigned so as to reinforce the wholeness of
the Council's job and so as never to interfere with delegation from Council to City
Administrator. Accordingly:
i(- Cf -)
S 4.6.1. Council committees are to help the Council do its job, not to help or advise the
staff. Committees ordinarily will assist the Council by preparing policy
alternatives and implications for Council deliberation. In keeping with the
Council's broader focus, Council committees will normally not have direct
dealings with current staff operations.
4.6.2. Council committees may not speak or act for the Council except when formally
given such authority for specific and time - limited purposes. Expectations and
authority will be carefully stated in order not to conflict with authority delegated
to the City Administrator.
4.6.3. Council committees cannot exercise authority over staff. Because the City
Administrator works for the full Council, he or she will not be required to obtain
the approval of a Council committee before an executive action.
4.6.5. Committees will be used sparingly and ordinarily in an ad hoc capacity.
4.6.6. This policy applies to any group that is formed by Council action, whether or not
it is called a committee and regardless of whether the group includes Council
members. It does not apply to committees formed under the authority of the City
Administrator.
Hold Until January 2009
Policy Type: Governance Process o Str +,ct
Policy Title:
A committee is a Council committee only if its existence and charge come from the
Council, regardless of whether Council members sit on the committee. The only Council
committees are those that are set forth in this policy. Unless otherwise stated, a
committee ceases to exist as soon as its task is complete.
• Note: This is not a list of suggested committees but rather an illustration of how
legitimate Council committees should be described.
1. Ownership Linkages Committee
IOC(!:)
A. product. Options and implications for Council consideration with respect to the ends
decisions to be made by the Council regarding the needs of disabled persons —by no
later than_(date)_
B. Authority: To incur costs of no more than $ in direct charges and no more
than fifty hours of staff time.
2. Legislative Change Advisory Committee
legislative or regulatory effects to be achieved by the consideration
ncil --by no later than
September 30, 200X.
B. Authority: To incur costs of no more than $ in direct charges and no more
than seventy hours of staff time.
3. Nominating Committee
A. product: Properly screened potential Council members —by no later than May 20 of
each year. in direct charges and no more
B. Authority: To incur costs of no more than $ g
than twenty hours of staff time per annum.
40 4. Audit Committee
A. product. Specification of scope of audit prior to outside audit —by no later than
January 10 of each year.
B. Authority: To incur no more than $ in direct charges and use of no more
than fifty person -hours of staff time per annum.
Hold until October 2008
Policy Type: Governance Process
Policy Title: 4 R (3oknrnin , 7e lnwAstrner't
The Council will invest in its governance capacity. Accordingly:
4.8.1. Council skills, methods, and supports will be sufficient to ensure governing with
excellence.
• 4.8.1.1. Opportunities for training will be used to orient new members and
candidates for membership, as well as to maintain and increase existing
member skills and understandings.
IUCe�
i 4.8.1.2. Outside monitoring assistance may be arranged so that the Council can
exercise confident control over organizational performance. This includes, but is
not limited to, financial audits.
4.8.1.3. Outreach mechanisms will be used as needed to ensure the Council's
ability to listen to owner viewpoints and values.
4 8 2 f osts will be prudently incurred !he- not at the expense of endangenng the
de ;eloprnent and maintenance of supericr capability.
48_ I Up to$
in fiscal year for training including
attendance at conferences and :vofhshops-
4 8 2 2 Up to $ in fiscal year for sur ✓eys focus
groups, op ;nicn analyses. and meeting costs.
Staff Please provide some historical perspective on costs for these board expenses
Irclude information on ^urgent budget for fiscal
4.8.3. The Council will establish its initial cos o f governance wed b udg et December.
year during the month of February. Budge
9
Ioce-�)
i
Policy Type: Executive Limitations
Policy Title: 2.0 Global Executive Constraint
The City Administrator shall not cause or allow any practice, activity, decision, or
organizational circumstance that is unlawful, imprudent, or in violation of commonly
accepted business and professional ethics and practices.
0
•
Date of Adoption Affirmation of official board action adopting this policy: lc4e
0
Policy Type: Executive Limitations
Policy Title: 2.1 Treatment of the Public
With respect to interactions with the public, the City Administrator shall not cause or
allow conditions, procedures, or decisions that are unsafe, untimely, undignified, or
unnecessarily intrusive. Further, without limiting the scope of the foregoing by this
enumeration, the City Administrator shall not:
2.1.1. Elicit information for which there is no clear necessity.
2.1.2. Use methods of collecting, reviewing, transmitting, or storing client information
that fail to protect against improper access to the material elicited.
2.1.3. Fail to operate facilities with appropriate accessibility and privacy.
2.1.4. Fail to establish with the public a clear understanding of what may be expected
and what may not be expected from the service offered.
• 2.1.5. Fail to inform the public of this policy or to provide a way to be heard for
persons who believe they have not been accorded a reasonable interpretation
of their protections under this policy.
2.1.6. Shall not fail to provide budget documents for public review that are easily
understood.
2.1.7. Shall not fail to have an ethics policy in place that provides all employees with
direction in dealing with the public fairly and professionally.
2.1.8. Shall not ask the council to approve significant new initiatives or ordinances
without first seeking input from the public and a representative group of affected
stakeholders during the development process.
iL I
Date of Adoption Affirmation of official board action adopting this policy: 1e �
Policy Type: Executive Limitations
Policy Title: a -2 Treatrne�n` ^f Sfaff
With respect to the treatment of paid and volunteer staff, the City Administrator shall not
cause or allow conditions that are unfair, undignified, disrespectful, disorganized, or
unclear. Further, without limiting the scope of the foregoing by this enumeration, the City
Administrator shall not:
2.2.1. operate without written personnel rules that
(a) clarify rules for staff,
(b) provide for effective handling of grievances, and
(c) protect against wrongful conditions and grossly
preferential treatment for personal reasons.
2.2.2. Discriminate against any staff member for nondisruptive expression of dissent.
2.2.3. Fail to acquaint staff with the City Administator's interpretation of their
protections under this policy.
2.2.4. Allow staff to be unprepared to deal with emergency situations.
3. Shall not allow hiring practices that allow an employee's spouse or direct relative to work in
the same department (or under the employees direct supervision).
4. Shall not allow hiring practices that allow the spouse or direct relative of a council to be
hired for city employment while the council member serves.
S. Shall not hire any council members as a consultant or contract worker while serving on the
council or until at least one year has elapsed following their term of service.
Shall not hire ex city employees as a consultant or contract worker until at least one year has
elapsed following their employment, except in the case that they clearly possess unique
knowledge and /or skill that would benefit the city.
Shall not fail to implement regular, comprehensive performance reviews for all
employees.
Shall not fail to periodically, but regularly, survey city employees on employment and job
related issues and concerns.
3. Shall not fail to create a work environment that fosters innovation, encourages responsible risk
taking and tolerates mistakes provided they are done in good faith.
a Fail to establish a culture of continuous improvement that can be measured by data against
targets which are aligned to council adopted Ends Policies
Date of Adoption Affirmation of official board action adopting this policy:e J
5, Fail to create an environment that empowers employees to grow and individuals and
professionals and provides appropriate involvement in the decision making process
6. Fail to provide a succession plan for key employee positions,
7. Fail to ensure that important job related information and procedures are documented for
employees doing that job or task -
S. Fail to complete periodic, but regular, in -depth reviews of each department to identify best
practices and /or possible areas of improvement.
9. Fail to meet annually with the staff from each department to discuss the latest survey and
discuss work related issues.
LO_ Fail to provide safe working conditions for the job.
•
Date of Adoption Affirmation of official board action adopting this policy: C
• Policy Type: Executive Limitations
Policy Title: 2.3 Financial Condition and Activities
W i th respect to the actual, ongoing financial condition and activities, the City Administrator shall
not cause or allow the development of financial jeopardy or material deviation of actual
expenditures
ofuthe established in ErWs policies.
the City Administrator shall limiting the
l note
2.3.1. Expend more total Government Funds (everything but Enterprise) than have been
received in the fiscal year, unless the debt guideline (as follows) is met.
2.3.4. Conduct interfund shifting in amounts greater than can be restored in a fiscal year.
2.3.5. Fail to settle payroll and debts in a timely manner.
2.3.8. Allow tax payments or other govemment- ordered paymerrts or filings to be overdue or
inaccurately filed.
2.37. Make a single purchase or commitment of greater than $50,000.00. Splitting orders to
avoid this limit is not acceptable.
2.3.8. Acquire, encumber, or dispose of real property.
2.3.9. Fail to aggressively pursue receivables after a reasonable grace period.
2.3.10 Create financial conditions that adversely effect the City's current bond rating.
2.3.11 Recommend budget actions that would reduce fund balances below Council policy
levels.
2.3.12 Fail to hold consultants and contract workers to appropriate performance and ethical
standards.
2.3.13 Fail to have a bonding plan in place as adopted by the Council.
Date of Adoption Affirmation of official board action adopting this policy: —Jue l
• Policy Type: Executive Limitations
Policy Title: 2.4 Financial Budgeting
The City Administrator shall not cause or allow budgeting for any fiscal year or the
remaining part of any fiscal year to deviate materially from the Council's Ends priorities,
risk financial jeopardy, or fail to be derived from a five year an with appropriate
assumptions, unless additional expenditures are a ed by Council. Further, without
limiting the scope of the foregoing by this enumeration, there will be no financial plans
that:
2.4.1 When in their annual budget form, fail to be formally adopted by the Council.
2.4.1. Risk incurring those situations or conditions described as unacceptable in the
board policy "Financial Condition and Activities."
2.4.2. Omit credible projection of revenues and expenses, separation of capital and
operational items, cash flow, and disclosure of planning assumptions.
2.4.3. Provide less for Council prerogatives during the year than is set forth in the
• Governance Investment Policy.
2.4.4. Use reserve funds, enterprise funds or fund balances to balance the budget
without Council authorization.
2.4.5. Use one -time money for on-going operational expenses without Council
approval.
2.4.6. Fill a vacant position or create a new position without first considering if the
position really needs to be filled, if there are other ways to address that job
function, and the impact on future budgets while also considering relevant
financial and economic forecasts.
2.4.7. Fail to utilize cost accounting at an appropriate level that provides the information
needed to understand the true cost of a program or service when making priority
and budget decisions and making realistic comparisons with possible
alternatives.
Date of Adoption Affirmation of official board action adopting this policy:
0
•
17J
Policy Type: Executive Limitations
Policy Title: 2.5 Emergency City Administrator Succession
To protect the Council from sudden loss of City Administrator services, the City
Administrator shall not permit there to be fewer than two other executives sufficiently
familiar with Council and City Administrator issues and processes to enable either to
take over with reasonable proficiency as an interim successor.
on adopting this policy. I
Date of Adoption Affirmation of officiat board acti >
• Policy Type: Executive Limitations
Policy Title: 2.6 Asset Protection
The City Administrator shall not cause or allow City assets to be unprotected, inadequately maintained,
unaccounted for, or unnecessarily risked. Further, without Amidng the scope of the foregoing by this
enumeration, the City Administrator shall not
2.8.1. Fall to insure against theft and casualty losses to at least 80 percent of replacement value
(when available and not cost prohibitive) and against liability losses to Council members, staff,
and the organization itself In an amount greater than the average for comparable cities.
2.8.2. Allow unbonded personnel access to material amounts of funds.
2.8.3. Subject facilities and equipment to improper wear and tear or insufficient maintenance.
2.8.4. Unnecessarily expose the City, its Council, or its staff to claims of liability.
2.8.5. Make any purchase
(a) wherein normally prudent protection has not been given against conflict of interest;
(b) of over $25,000 without having obtained comparative prices and quality except as
• provided by state statute.
28.8. Fail to protect intellectual property, information, and files from loss or significant damage.
2.8.7. Receive, process, or disburse funds under controls that are Insuffic4ent to meet the Council -
appointed auditor's standards.
2.8.8. Compromise the Independence of the Council's au d it or Council as consultants toad Ior advice,
e
such as by engaging pa Y by t
2.8.9. Invest or hold operating capital in insecure instruments. Including uninsured checking accounts
and bonds of less than AAA rating at any time, or in non- interest bearing accounts except
where necessary to facilitate ease in operational transactions. Reference MN state statute
118.8.
2.8.10. Endanger the CUy's pudic Image, its credibility, or its ability to accomplish ends.
2.8.11 Fail to prepare and sbmft to the Council a recommended 5 year capital impovement program
no later than June 1 each year. (CharterSectlon 7.05)
•
Date of Adoption Affirmation of official board action adopting this policy: -L'
• Policy Type: Executive Limltations
Policy Title: 2.7 Compensation and Benefits
With respect to employment, compensation, and benefits to employees, consultants,
contract workers and volunteers, the City Administrator shall not cause or allow
jeopardy to financial integrity or to public image. Further, without limiting the scope of
the foregoing by this enumeration, the City Administrator shall not:
2.7.1. Promise or imply permanent or guaranteed employment.
2.7.2. Establish current compensation and benefits that deviate materially from the
geographical or professional market for the skills employed.
2.7.3. Create obligations over a longer term than revenues can be reasonably
projected, in no event longer than prudent and in all events subject to losses in
revenue.
2.7.4. Fail to annually present to the Council a performance pay plan for approval.
•
•
Date of Adoption Affirmation of official board action adopting this policy: b cc )
i
Policy Type: Executive Limitations
Policy Title: 2.8 Communication and Support to the Council
The City Administrator shall not cause or allow the Council of be uninformed foregoing y this
enuumperration in
,the City Administrator hallriot limiting the scope
2.8.1. Neglect to submit monitoring data required by the Council (see policy 3.4 on
monitoring City Administrator performance) in a timely, accurate, and
understandable fashion, directly addressing the provisions of Council policies
being monitored.
2.8.2. Fail to report in a timely manner any actual or anticipated noncompliance with
any policy of the Council.
2.8.3. Neglect to submit unbiased decision information required periodically by the
Council or let the Council be unaware of relevant trends.
• 2.8.4. Let the Council be unaware of any significant incidental information it requires,
including anticipated media coverage, threatened or pending lawsuits,
advancing community concerns, and material internal and external changes.
2.8.5. Fail to advise the Council if, in the City Administrator's opinion, the Council is
not in compliance with its own policies on Governance Process and Council -
Management Delegation, particularly in the case of Council behavior that is
detrimental to the work relationship between the Council and the City
Administrator.
2.8.6. Present information in unnecessarily complex or lengthy form or in a form that fails
to differentiate among information of three types: monitoring, decision preparation,
and "other.'
2.8.7. Fail to provide a workable mechanism for official Council, officer, or committee
communications.
2.8.8. Fail, when addressing official business, to deal with the Council as a whole except
when
(a) fulling individual requests for information or
• (b) responding to officers or committees duty charged by the Councill.
Date of Adoption Affirmation of official board action adopting this policy: nce
2.8.9. Fail to supply for the Council's consent agenda, along with applicable
monitoring information, all decisions delegated to the City Administrator yet
required by law, regulation, or contract to be Council- approved.
2.8.10. Fail to ensure that new council members have an appropriate orientation about
the organization in a timely manner.
•
•
Date of Adoption Affirmation of official board action adopting this policy:
Policy Type: Executive Limitations
Policy Title: ?_9 Fnvir- nn±en Protect
i
Date of Adoption Affirmation of official board action adopting this policy: bG )