cp11-23-1999 ci a a
NOVEMBER
SUNDAY
MONDAY
TUESDAY
1999
-21-
-22-
-23-
HUTCHINSON
7:00 a.m. — Leadership Team Mtg.
CITY
in Main Conf. Room
CALENDAR
9:00 a.m. — Management Team
Mtg. in Main Conf. Room
WEEK OF
4:30 p.m. — Library Board Meeting
at Library
5:30 p.m. - City Council Mtg.
November 21 -27
in Council Chambers
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-24-
-25-
-26-
-27-
CONFERENCE /SEMINAR/
THANKSGIVING DAY
CITY OFFICES
TRAININGNACATION
CLOSED
22 -24 Tom Moss (V)
3:00 p.m. — Utilities Commission
at Utilities Office
22 -24 Marilyn Hed (V)
C =Conference
M = Meeting
S = Seminar
T = Training
V =Vacation
AGENDA
• REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, NOVEMBER 23, 1999
2. INVOCATION — Rev. Jim Hall, Word of Life Church
3. MINUTES — Regular Meeting of November 9, 1999 and Bid Opening of November 15,
1999
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PLANNING COMMISSION MINUTES OF OCTOBER 5, 1999,
OCTOBER 19, 1999 AND OCTOBER 25, 1999
2. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF OCTOBER 7, 1999
3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF
OCTOBER 19, 1999
• 4. FINANCIAL REPORT AND CERTIFICATES INVESTMENT REPORT
FOR OCTOBER 1999
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11359 — TRANSFERRING $197,500 FROM WATER,
SEWER AND REFUSE FUND TO 1994 IMPROVEMENT BONDS, 1995
IMPROVEMENT BONDS AND GENERAL FUND
2. RESOLUTION NO. 11360 — TRANSFERRING $225,000 FROM LIQUOR
FUND TO GENERAL FUND
3. RESOLUTION NO. 11361 — TRANSFERRING FUNDS FROM THE
GENERAL FUND, ECONOMIC LOAN, ENERGY LOAN, 1980, 1990
AND 1992 TAX INCREMENT DEBT SERVICE FOR 1998, TO
HUTCHINSON COMMUNITY DEVELOPMENT (EDA) FUNDS
4. RESOLUTION NO. 11362 — RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
5. RESOLUTION NO. 11363 — RESOLUTION ADOPTING REVISED
ASSESSMENT, ASSESSMENT ROLL NO. 5029, LETTING NO.
4/PROJECT NOS. 99 -03 & 99 -04
(c) SHORT -TERM GAMBLING DEVICES LICENSE FOR VFW AUXILIARY AT
VFW CLUB ROOMS ON DECEMBER 18, 1999
CITY COUNCIL AGENDA — NOVEMBER 23, 1999
(d) PLANNING COMMISSION ITEMS
1. LOT SPLIT AND VARIANCE REQUESTED BY VICTOR AND
LUCILLE ARLT LOCATED AT 612 SECOND AVENUE SW IN R -2
DISTRICT WITH FAVORABLE RECOMMENDATION AND STAFF
RECOMMENDATION (ADOPT RESOLUTION NO. 11364)
2. PRELINIINARY PLAT REQUESTED BY WAL -MART STORES, INC.
LOCATED ON HWY. 15 S WITH FAVORABLE RECOMMENDATION
WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO.
11365)
3. CONDITIONAL USE PERMIT TO ALLOW STORAGE OF
MATERIALS BY CITY OF HUTCHINSON IN UC DISTRICT ALONG
HWY. 22 SOUTH (ADOPT RESOLUTION NO. 11366)
4. EXTENSION OF CONDITIONAL USE PERMIT FOR CEDAR CREST
REQUESTED BY ROSALIND EWALD (ADOPT RESOLUTION NO.
11367)
Action — Motion to approve consent agenda
5. PUBLIC HEARING -NONE •
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) PRESENTATION ON JOINT CITY AND COUNTY TRANSIT SYSTEM BY
GARY LUDWIG AND BRENDA EWING
Action — Motion to reject — Motion to approve transit agreement
(b) PRESENTATION BY EXECUTIVE DIRECTOR JEAN WARD ON SMALL
CITIES DEVELOPMENT PROGRAM PROCEDURAL GUIDELINES FOR
SINGLE FAMILY EQIUITY GAP ASSISTANCE PROGRAM AND
IMPLEMENTATION OF HUTCHINSON HOME PURCHASE OPPORTUNITY
PROGRAM
Action — Motion to reject — Motion to approve and adopt Resolution No. 11357
u u
(a) CONSIDERATION OF AUTHORIZATION TO MAKE AN OFFER TO DAKOTA
RAIL FOR PURCHASE OF GRAIN ELEVATOR PROPERTY AND BUSINESS
LEASING PROPERTY
2
CITY COUNCIL AGENDA — NOVEMBER 23, 1999
*"N
Action — Motion to reject — Motion to approve
(b) CONSIDERATION OF AWARDING BID FOR A USED TANDEM AXLE
TRUCK, CAB, AND CHASSIS TO HAUL ORGANIC WASTE CONTAINERS
Action — Motion to reject — Motion to approve
(c) CONSIDERATION OF AWARDING BID FOR 50,000 POUND HOOK LIFT
SYSTEM TO LOAD AND HAUL ORGANIC WASTE CONTAINERS
Action — Motion to reject — Motion to approve
(d) CONSIDERATION OF CAPITAL EXPENDITURE REQUEST BY HUTCHINSON
AREA HEALTH CARE FOR FIVE NEW BEDS FOR MED /SURG AND
CRITICAL CARE UNIT
Action — Motion to reject — Motion to approve
(e) CONSIDERATION OF CONTRACT WITH SHORT ELLIOTT HENDRICKSON
INC. FOR FEASIBILITY REPORT AND EAW FOR SE TRUNK SANITARY
SEWER AND STORM SEWER ON JEFFERSON STREET SE TO BACK SIDE
OF TARGET
Action — Motion to reject — Motion to approve
(f) CONSIDERATION OF SETTING WORKSHOP DATE FOR CENTRAL GARAGE
FUND, WATER /SEWER/ REFUSE FUND AND LIQUOR FUND
Action - Motion to reject — Motion to approve
(g) CONSIDERATION OF ACCEPTING CONSULTANT PROPOSAL FROM
GRINSTEAD & ASSOCIATES FOR LIQUOR HUTCH EXPANSION AND
OPERATIONAL REVIEW
Action — Motion to reject — Motion to approve
(a) COMMUNICATIONS
40
3
CITY COUNCIL AGENDA — NOVEMBER 23, 1999
je-0
(a) VERIFIED CLAIMS
Action — Motion to approve and authorize payment from appropriate funds
MINUTES
• REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, NOVEMBER 9,1999
Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson,
Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present:
City Administrator Gary D. Plotz, Acting City Engineer Richard "Rick" B. Kjonaas and City
Attorney Marc A. Sebora.
2. In the absence of a pastor, there was no invocation.
3. MINUTES
The minutes of the regular meeting of October 26, 1999 and special meeting of November
3, 1999 were approved as presented.
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT FOR OCTOBER 1999
2. LIBRARY BOARD MINUTES OF OCTOBER 25, 1999
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 99 -265 — AN ORDINANCE AMENDING ZONING
REGULATIOINS IN THE CITY OF HUTCHINSON AND THE OFFICIAL
ZONING MAP (SECOND READING AND ADOPT)
2. RESOLUTION NO. 11353 —RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
3. RESOLUTION NO. 11354 — RESOLUTION TO SELL AT AUCTION
SURPLUS PROPERTY (POLICE DEPARTMENT)
4. RESOLUTION NO. 11355 — RESOLUTION TO SELL AT AUCTION
UNCLAIMED PROPERTY (POLICE DEPARTMENT)
(c) CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON TELEPHONE
COMPANY TO ERECT A 300 FOOT COMMUNICATION TOWER LOCATED
AT 345 MICHIGAN STREET SE (DEFERRED OCTOBER 26, 1999) (ADOPT
RESOLUTION NO. 11356)
(d) SNOWMOBILE ROUTE PERMIT FOR CROW RIVER SNO PRO'S
Motion by Erickson, second by Mlinar, to approve the consent agenda, except for
item 4-(c) to be pulled for discussion. Motion unanimously carried.
Item 4- (c}-- Bernie Knutson, owner of Lynn Card Co. at 335 Michigan Street SE,
presented issues that he believed were unfavorable for Hutchinson Telephone
Company to build a 300 -foot communication tower next to his business. He
expressed concern about ice build -up on the tower and the hazard it could create.
Knutson stated the County had an ordinance regarding towers, but the City had no
CITY COUNCIL MINUTES — NOVEMBER 9, 1999
regulations in place. He suggested that the Phone Company purchase the 15 acres
of land across the road that is for sale and build the tower there, or consider other site
options.
Tom Dahl, General Manager of Hutchinson Telephone Company, reported that the
FCC and FAA had approved the proposed communication tower site. He pointed out
that water towers also collect ice, and there are several in the community. Dahl
stated the tower would be used for PCS service of the digital phone and not for the
Hutchinson Telephone Company. He noted that the Phone Company had looked at
other alternatives, but the property next to Lynn Card was the best location.
Motion by Mlinar, second by Peterson, to approve the conditional use permit for the
communication tower and to adopt Resolution No. 11356. Motion unanim ously
carried.
•ululAI LGE 11 to C Ili 3111 Be "40 13 ' YYY �►
(a) PRESENTATION ON JOINT CITY AND COUNTY TRANSIT SYSTEM BY
GARY LUDWIG AND BRENDA EWING
Motion by Mlinar, second by Erickson, to defer to the November 23, 1999 City
Council meeting. Motion unanimously carried.
(b) PRESENTATION BY EXECUTIVE DIRECTOR JEAN WARD ON SMALL
CITIES DEVELOPMENT PROGRAM PROCEDURAL GUIDELINES FOR
SINGLE FAMILY EQIUITY GAP ASSISTANCE PROGRAM AND
IMPLEMENTATION OF HUTCHINSON HOME PURCHASE OPPORTUNITY
PROGRAM
Motion by Peterson, second by Erickson, to defer to the November 23, 1999 City
Council meeting. Motion unanimously carried.
ju01ice : 124 I lu M
u lu
(a) CONSIDERATION OF OPTION AGREEMENT WITH ECONOMIC
DEVELOPMENT AUTHORITY
Motion by Peterson, second by Haag, to defer to the November 23, 1999 City
Council meeting. Motion unanimously carried.
(b) CONSIDERATION OF ADVERTISING FOR PROPOSALS ON CAR
IMPOUNDING CONTRACT .
Motion by Erickson, second by Peterson, to approve advertising for proposals.
0
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CITY COUNCIL MINUTES — NOVEMBER 9, 1999
Motion unanimously carried.
(c) CONSIDERATION OF ADVERTISING FOR BIDS FOR A RESOURCE
RECOVERY OPERATIONS VEHICLE FOR COMPOST FACILITY
Plotz reported that money had been set aside to cover the cost of vehicles and
equipment. He requested to advertise for bids.
Motion by Mlinar, second by Peterson, to approve advertising for bids. Motion
unanimously carried.
(d) CONSIDERATION OF CITY STREET RIGHT -OF -WAY PLAT NO. 6
Kjonaas reported Plat No. 6 was for a westerly extension of Century Avenue to allow
for future improvements.
Motion by Haag, second by Erickson, to approve Plat No. 6. Motion unanimously
carried.
(e) CONSIDERATION OF SETTING WORKSHOP DATE FOR 2000 BUDGET
REVIEW
Motion by Erickson, second by Peterson, to approve setting a workshop for
November 17 at 4:00 p.m. Motion unanimously carried.
iiiI&0)31 0 aI111b�
(a) COMMUNICATIONS FROM ACTING CITY ENGINEER
Kjonaas presented the revised Assessment Roll No. 5029 for Letting No. 4, Project
No. 99 -03 & 99 -04, which reflected a credit for the subdivision agreement of
Welcome to Our Home LLC. He stated it was understood and agreed that in
compensation for dedicating additional right -of -way for trail development, the
Subdivider would be credited for the cost of 7 feet of right -of -way along Century
Avenue. This value would be determined to be 0.11 acres (7 feet wide x 659.07
long) at $17,123 /acre or $1,815. This amount will be credited against the
assessments to the parcel.
Motion by Mlinar, second by Peterson, to approve the revised assessment roll and
adopt Resolution No. 11358. Motion unanimously carried.
•
(b) COMMUNICATION FROM JUDY SIMONS
3
CITY COUNCIL MINUTES — NOVEMBER 9, 1999 i
Judy Simons submitted a letter of resignation from the Community Needs Task
Force. She thought her designated task was finished with the completion of the
community survey.
(c) COMMUNICATION FROM CITY ADMINISTRATOR
Plotz reported two interview sessions had been conducted for the Planning
Coordinator position. An offer was made to Holly Kreft who is presently employed
in the McLeod County Zoning Office.
(d) COMMUNICATION FROM ACTING CITY ENGINEER
Richard B. Kjonaas reported on the Hwy. 7 East project He stated that Mn/DOT and
the University of Minnesota were working on a three -year program and a S3.5
million grant, with matching money. Since Mn/DOT will be holding a press
conference in Hutchinson on November 29, Kjonaas thought it would be appropriate
to also conduct a ribbon cutting ceremony for the Hwy. 7 project.
(a) VERIFIED CLAIMS
Motion by Erickson, second by Haag, to approve the claims and authorize payment
from appropriate funds. Motion unanimously carried.
� � l; ►lul ►Y
There being no further business, the meeting adjourned at 6:40 p.m.
4
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0
MINUTES
BID OPENING
NOVEMBER 15, 1999
Director Randy DeVries called the bid opening to order at 4:00 p.m. Also present were
Ken Wichterman and Administrative Secretary Marilyn J. Swanson.
The reading of Publication No. 6085, Advertisement for Bids on Used Tandem Axle
Truck, Cab & Chassis, was dispensed with. The following bids were opened and read:
Mankato MACK Sales
Mankato, MN
$45,000.00 Used 1996 MACK Truck
ABM Equipment & Supply, Inc.
Hopkins, MN
MacQueen Equipment, Inc.
St. Paul, MN
J -Craft Inc.
Kimball, MN
$24,888.00 Hook Lift Material
Loading System
$24,112.00 Swaploader Hook System
Model SL -505
$ 712.00 -- Less Deduct
$ 4,466.00 Factory Mount & Pintle
Hook M
$20,587.67 630 Hook Lift System
Crysteel
Fridley, MN $22,968.80 Stellar Shuttle Hook System
$24,646.29 "The Eagle" Hook System
The bids were referred to City staff for review and a recommendation.
The meeting adjourned at 4:15 p.m.
�i
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, October 5, 1999
1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Vice Chairman Bill Arndt at 5:30 p.m. with the following members present: Jim
Haugen, Jeff Jones, and Dean Kirchoff . Absent: Jeff Haag, Dave Westlund, and Dean Wood. Also present:: Julie
Wischnack, Director of Planning and Zoning; and Richard Schieffer, City Legal Counsel.
2. CONSENT AGENDA
a) CONSIDERATION OF MINUTES OF REGULAR MEETING DATED AUGUST 17, 1999
Mr. Kirchoff made a motion to approve the minutes. Seconded by Mr. Haugen. The motion carried
unanimously.
b) CONSIDERATION OF LOT SPLIT REQUESTED BY EARL OLSON ON 1125 CHEYENNE ST. S.W.
Mr. Haugen made a motion to approve the lot split Seconded by Mr. Jones. The motion carved unanimously.
C) CONSIDERATION OF LOT SPLITS REQUESTED BY PAUL BETKER ON THE FOLLOWING:
1) 901 & 903 HILLCREST RD. N.E.
2) 907 & 909 HILLCREST RD. N.E.
Mr. Haugen made a motion to approve the lot splits. Seconded by Mr. Jones, The motion carried unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION OF LOT SPLIT AND VARIANCE TO INCREASE LOT COVERAGE FROM 35%
TO 39% REQUESTED BY PAUL BETKER LOCATED AT 825 & 827 HILLCREST RD N.E.
Vice Chairman Arndt opened the hearing at 5:33 p.m. with the reading of publication #6059 as published in the
The Hutchinson Leader on Thursday, September 23, 1999.
Mr. Haugen moved to close the hearing, seconded by Mr. Jones the hearing closed at 5:36 p.m. Mr. Haugen
made a motion to recommend approval of the request for the lot split. Seconded by Mr. Jones. The motion
carried unanimously.
Mr. Haugen made a motion to recommend approval of the variance request. Seconded by Mr. Jones. The
motion carried unanimously.
b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MCLEOD COUNTY TO
CHANGE USE TO HOUSEHOLD HAZARDOUS WASTE/MATERIALS RECOVERY FACILITY TO
BE LOCATED AT 1065 5 AVE S.E. (SOLITRA BUILDING) IN AN 1 -2 (HEAVY INDUSTRIAL)
DISTRICT
Vice Chairman Arndt opened the hearing at 5:36 p.m. with the reading of publication #6060 as published in the
The Hutchinson Leader on Thursday, September 23, 1999.
Mr. Jones moved to close the hearing, seconded by Mr. Haugen the hearing closed at 5:37 p.m. Mr. Jones
made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Kirchoff.
The motion carved unanimously.
c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY REX ERICKSON FOR
CONSTRUCTION OF A 50'X 30' (1500 SQ.FT.) GARAGE LOCATED AT 590 PETERSON CIRCLE
• N.E.
Vice Chairman Arndt opened the hearing at 5:36 p.m. with the reading of publication #6061 as published in the
The Hutchinson Leader on Thursday, September 23, 1999.
4*1
Mr. Jones moved to dose the hearing, seconded by Mr. Kirchoff the hearing closed at 5:39 p.m. Mr. Haugen
made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Kirchoff
The motion carried unanimously.
d) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF WALNUT RIDGE ESTATES PLAT
SUBMITTED BY PAUL BETKER
•
Vice Chairman Arndt opened the hearing at 5:40 p.m. with the reading of publication #6062 as published in the
Vi
The Hutchinson Leader on Thursday, September 23, 1999.
Mr. Haugen moved to dose the hearing, seconded by Mr. Kirchoff the hearing closed at 5:40 p.m. Mr.
Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr.
Kirchoff. The motion carried unanimously.
e) CONSIDERATION OF REZONING REQUEST SUBMITTED BY GREAT PLAINS DEVELOPMENT
TO REZONE PROPERTY FROM R -1 (SINGLE FAMILY RESIDENCE) TO R -2 (MULTIPLE FAMILY
RESIDENCE — 1 & 2 FAMILY) LOCATED EAST OF LAKEWOOD DR. S.W. AND NORTH OF
SOUTH GRADE RD.
Vice Chairman Arndt opened the hearing at 5:41 p.m. with the reading of publication 116063 as published in the
The Hutchinson Leader on Thursday, September 23, 1999.
Vice Chairman Arndt abstained and Mr. Haugen will act as chair of this item.
Ms Wischnack said two letters have been received stating concerns on the rezoning. Copies of the letters were
given to the commissioners.
Dale Baker, 715 Lakewood Dr., presented a petition with 50 signatures from neighboring property owners in
favor of rejecting the rezoning. He asked that the petition be forwarded to the City Council.
Dale Baker said they were concerned the type of homes that could be built in a R -2 zone on smaller lots would
negatively affect their property values. They would like to maintain the R -1 status, consider placing limits on
minimum lot size, the construction method of homes, twinhomes be limited to the eastern comer of the
development, and a transition from R -1 zoning to R -2 zoning.
Brian Sullivan, RLK Kuusisto, representing Great Plains Development said larger dots are abutting the exist nqO
R -1 zoning. The middle lots meet the R -2 requirements and the southeast comer is where duplex units are
proposed.
Steve Squire, Berscheid Builders representative, said they will build the same type of homes, quality and
construction, even though the lots are smaller. It is to their benefit to continue building the same type of homes
that are in the Lakewood area now.
Ian McDonald, 925 Lakewood Dr, SW, questioned if the developer was being premature by zoning R -2. He
said leave the zoning R -1 and as the area develops, and as needed, change the zoning to R -2.
Brian Sullivan said the City asked Great Plains to do an over -all concept of what they were trying to plan for the
future so everyone would know what is going to happen.
Dale Baker stated once the kris are zoned R -2 the developer could come back and ask for a lot split He asked
that the southeast comer remain unplatted at this time.
Steve Squire, said the lots in the first phase behind Lakewood Drive cannot be split, they are in the shore land
district
Galen Goranowski 1645 8th Ave SW, said it did not make sense to him to rezone it all to R -2.
Roger Steams, 720 Honeytree Rd. said he thought the plan was intelligently laid out but would like to see lot
sizes 90'x 130'.
Mike Braml, 775 Roberts St SW, said he was concerned about drainage, traffic flow, small lot sae limiting the
type of house being built on the lot
Dave McBride, 755 Lakewood Dr, said he would like to see the width of the lots 80' or more, and would like
see development remain R -1.
Mr. Jones moved to dose the hearing, seconded by Mr. Kirchoff. The hearing closed at 6:11 p.m. Mr. Jones
made a motion to reject the request Seconded by Mr. Kirchoff. The motion carried unanimously.
f) CONSIDERATION OF REZONING REQUEST SUBMITTED BY THE CITY OF HUTCHINSON TO
REZONE PROPERTY FROM R -2 (MULTIPLE FAMILY RESIDENCE —182 FAMILY) TO 1 -2
(HEAVY INDUSTRIAL) FOR CONSTRUCTION OF COMPOST FACILITY LOCATED ALONG HWY
22S.
Vice Chairman Arndt opened the hearing at 6:16 p.m. with the reading of publication #6064 as published in the
The Hutchinson Leader on Thursday, September 23, 1999.
Robert Anderson, 1545 St. Hwy 22, said there are five houses across the road from the proposed site of the
facility. He is opposed to composting across from the homes. He has no problem with the present area, but
does not want composting in the expanded zone in the area south of the county ditch directly across from the
houses. There may be some odors. He said the City of Hutchinson not taking care of the area. It is growing
with weeds. Mr. Anderson asked to reject a portion of the lot south of the county ditch or the whole lot
Wayne Oliva, 1570 Hwy 22 S, said his house is located next to the southeast comer, of the property and when
this area was first annexed it was zoned R -2. In 1995 it was proposed to rezone but the land southeast of the
ditch was left as R -2 because of the homes located north of Hwy 22. A borow hole was dug They were told
it would be filled but the hole is still there. He requested the area southeast of the ditch remain R -2 zone as
a transition area.
Richard Schieffer, city attorney, recommended the request be tabled until October 19, and the City designate
a setback area. A meeting with City staff, Robert Anderson, and Wayne Oliva beset up next week before the
October 19 Planning Commission meeting.
Mr. Jones made a motion to table the request to October 19th. Seconded by Mr. Kirchoff. The motion carried
unanimously.
g) CONSIDERATION OF AMENDED CONDITIONAL USE PERMIT REQUESTED BY BARRY
BARTON FOR CONTINUED CONSTRUCTION ON STORAGE UNITS LOCATED ON 407 SCHOOL
RD. NORTH
Vice Chairman Arndt opened the hearing at 6:29 p.m. with the reading of publication #6065 as published in the
The Hutchinson Leader on Thursday, September 23, 1999.
10 Jeff Jones asked if the area could be paved. Barry Barton said next August or September.
Dick Schieffer said Mr. Barton needed to set a timetable and give a firm date. Mr. Barton said he would like to
get the two buildings for the slabs constructed in April of 2000.
Barry Barton said the fence on east side will be up by end of October, 1999. The fence on north side cannot
be placed until the retaining wall is extended.
Mr. Barton committed to the following completion timetable:
1. Fencing – east side (1999), north side (2000), remaining fencing (2001)
2. Two southern buildings – to be constructed in April or May of 2000.
3. Two northern buildings – to be constructed in 2001 (slabs to be poured fall of 2000).
4. Pavement on the north end – to be installed when slabs are constructed (2000).
Mr. Haugen moved to dose the hearing, seconded by Mr. Kirchoff the hearing dosed at 6:43 p.m.. Mr. Jones
made a motion to recommend approval of the request with amendments. Seconded by Mr. Kirohoff. The
motion carried unanimously.
h) RECONSIDERATION OF PAXTON ANDERSON'S PROPOSAL FOR A CONDITIONAL USE
PERMIT TO CONSTRUCT MULTI - FAMILY HOUSING (5 PLEX) LOCATED AT 851 DALE STREET
SW IN THE R -3 DISTRICT
Vice Chairman Arndt opened the hearing at 6:45 p.m. with the reading of publication #6066 as published in the
The Hutchinson Leader on Thursday, September 23, 1999-
Pete Kasai, attorney representing Paxton Anderson, said Mr. Anderson was proposing to construct a 5-plex
set back from the tree line. The tree line would be maintained.
Bryce Grundahl, 804 Laura Avenue, said the proposal presented was the least worst choice. As a choice he
would like to see a 5 -plex and the tree line stay in place, and the concrete slabs stay out of the buffer zone .
Mrs. Grundahl asked for clanficabon on buffer line, and if patio slabs were put in would they have to stay out
of the buffer zone. She Is hoping the buffer line will stay and be maintained.
Ms. Wischnack said staff recommended no building structure may intrude into the buffer area (no building of
stabs, no actual building or structure in the tree or shrub areas).
Mr. Haugen abstained from voting.
Mr. Kirchoff moved to close the hearing, seconded by Mr. Jones the hearing closed at 6:50 p.m. Mr. Jones
made motion to recommend approval of the request with staff recommendations as amended. Seconded by
Mr. Kirchoff. The motion carried unanimously.
4. NEW BUSINESS
NONE
5. OLD BUSINESS
NONE
6. COMMUNICATION FROM STAFF
a) UPDATE ON HWY 22 CORRIDOR STUDY
Ms. Wlschnack said the moratorium passed at the county commission meeting on October 5, 1999.
7. ADJOURNMENT
Being no further business the meeting adjourned at 7:02 p.m.
4
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, October 19, 1999
1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Vice Chairman Bill Arndt at 5:30 p.m. with the fallowing members present: Jim
Haugen, Jeff Jones, Dean Kirchoff, and Jeff Haag. Absent: Dave Westlund and Dean Wood. Also present: Julie
Wischnack, Director of Planning and Zoning; and Richard Schieffer, City Legal Counsel.
2. CONSENT AGENDA
a) CONSIDERATION OF MINUTES OF SPECIAL MEETING OCTOBER 5, 1999 AND SEPTEMBER 21, 1999
(PUBLIC HEARING NOTES ONLY)
Mr. Haag made a motion to approve the minutes. Seconded by Mr. Jones. The motion carried unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION OF CONDMONAL USE AND PARKING REQUIREMENT VARIANCE REQUESTED BY
FAITH LUTHERAN CHURCH TO ALLOW THE USE OF A CHURCH IN THE PREVIOUS BETHANY BAPTIST
CHURCH BUILDING LOCATED AT 800 GROVE STREET SOUTH IN THE R -2 DISTRICT AND REDUCE
PARKING REQUIREMENTS FROM 20 — 25 SPACES TO 17 SPACES
Vice Chairman Arndt opened the hearing at 5:30 p.m. with the reading of publication #6068 as published in the
The Hutchinson Leader on Thursday, October 7, 1999.
Ms Wischnack explained the proposed parking area. The lot is 17,500 feet in size. Staff feels there are
identifiable hardships: such as irregular lot configuration and placement of the building on the lot. The
placement of the building does not allow an adequate area for parking. This facility was originally a church;
therefore a church use seems to match the character of this area. Staff recommends approval of conditional
use permit and variance with the following conditions:
1. The parking lot must be paved within one year of the date of this approval.
2. The applicant must contact the building department regarding any alterations or remodeling of the
structure.
3. The city reserves the right to review the conditional use permit if complaints or issue arise.
Wally Lee, Duane Peterson, Dave Christensen, Randy Freund, representatives for Faith Lutheran were present
An alternative style service will be held on Sunday and other activities during the week are planned for this
facility. They would like the parking lot to be rock with cement markers for parking guides.
Mr. Kirchoff moved to closed the hearing, seconded by Mr. Haag the hearing closed at 5:45 p.m. Mr.
Kirchoff made a motion to recommend approval of the request for the conditional use permit Seconded by Mr.
Jones. The motion carried unanimously.
Mr. Haag made a motion to recommend approval of the variance request Seconded by Mr. Kirchoff. The
motion carried unanimously.
b) CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW GRADING WITHIN THE FLOOD FRINGE
REQUESTED BY THE CITY OF HUTCHINSON TO CONSTRUCT COMPOST FACILITY ALONG HWY 22
SOUTH
Vice Chairman Amdt opened the hearing at 5:45 p.m. with the reading of publication #6070 as published in the
The Hutchinson Leader on Thursday, October 7, 1999.
Ms. Wischnack explained I-C on a portion of the property was appropriate zoning. City staff has met with
neighboring property owners to resolve buffering and zoning issues. In the I-C zone all issues will be required
to obtain conditional use permit.. The neighbors present were favored I -C zoning.
The City is requesting a conditional use permit to conduct grading within the flood fringe area of the 100 year
flood plain. The City plans to purchase flood plain credits. The City will follow the State wetland process.
Staff recommends conditional approval of the conditonal use permit to grade areas within the flood fringe:
1. The flood plain elevations must be approved by the Federal Emergency Management Agency (FEMA)
as discussed in the letter from the DNR Area Hydrologist.
2. The wetland mitigation or purchase of credits must be clarified. City to follow State Wetland bankir#
process.
3. The composting run-off may not directly enter protected waterway; as the drainage will be directed to
the sanitary sewer system.
4. The existing berth areas on the northeastern portion of the property should not be graded. Additionally,
more plantings should be added to increase the screening for the proposed facility.
5. Sift fencing must be utilized throughout construction to ensure no extra sediment enters the river or non -
impacted wetland areas.
Mr. Kirchoff moved to close the hearing, seconded by Mr. Jones the hearing closed at 5:55 p.m. Mr. Kirchoff
made a motion to recommend approval of the request for conditional use permit with staff recommendations
and noting State standards for wetlands are to be followed. Seconded by Mr. Jones. The motion carried
unanimously.
Mr. Kirchoff made a motion to recommend approval of rezoning to I-C and 1 -2 as shown on exhibit with staff
recommendations. Seconded by Mr. Jones. The motion carried unanimously.
C) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON TELEPHONE
COMPANY TO ERECT A 300 FOOT COMMUNICATION TOWER LOCATED AT 345 MICHIGAN STREET S.E.
Vice Chairman Arndt opened the hearing at 5:57 p.m. with the reading of publication #6071 as published in the
The Hutchinson Leader on Thursday, October 7, 1999.
Ms Wischnack explained the six month expiration on a previous conditional use permit has lapsed. The
conditional use permit was issued in November of 1998, but the structure was never built
The proposed tower with guide lines location is within property owned by the applicant There will be an
equipment building (350 square feet) near the base of the tower. There will be a security fence installed around
the base of the tower and the building. The tower will be lighted, as required to meet airport safety regulatloqft
The tower may not be located closer to the street than the principal building ocatlon and may not encroach
the required setback areas. The plan meets these criteria.
Staff recommends approval of the conditional use permit with the following conditions:
1. The tower must be constructed as provided in the plans.
2. A building permit is required for the footings and foundation of the anchor, tower, and building.
3. The conditional use permit expires 6 months from the date of approval. If the tower has not been
constructed within that time period, the owners would be required to reapply for the conditional use
permit
Bernie Knutson, neighboring property owner said the tower will be 8 — 10 feet from his property. Issues
concerning him were property value, safety, and ice storms creating ice buildup on the tower. A 300' tower
should be 300' from his property line. Mr. Knutson recommended denial of the request
Jim Costello, Hutchinson Telephone representative, said the tower is designed to with stand high winds. The
guide lines are well over rated, and the anchors are extensive. The tower will be well lit per FCC requirements.
The tower to be installed by Dec 1, 1999
Bernie Knutson would approve free standing away from his property line.
Mr. Jones said he would like information from the Pyrod Company, the company building the tower, with the
pro and cons for a tower with guide lines and free standing tower.
Mr. Costello said the lights on the tower would be similar to lights on the elevator.
Rick Kjonnes recommended fencing around guide wires for protection.
Staff to notify adjoining property owners of public hearing date of October 25, 1999.
Mr. Jones made a motion to recommend table of the request until October 25, 1999 at 5:30 p.m. and the
Telephone Company to obtain information on the history, towers in other communities, safety and ice issues,
differences between freestanding and guide line towers, and have information available to Mr. Knutson.
Seconded by Mr. Haugen. The motion pried unanimously.
d) CONSIDERATION OF VARIANCE REQUESTED BY HUTCHINSON UTILITIES TO REDUCE SIDE YARD
SETBACK FROM 20' TO 14.5' TO CONSTRUCT ADDITION TO PRESENT BUILDING LOCATED AT 225
MICHIGAN STREET
Vice Chairman Arndt opened the hearing at 6:45 p.m. with the reading of publicatcn #6072 as published in the
The Hutchinson Leader on Thursday, October 7, 1999.
Ms. Wschnack explained the request The Utility Company is proposing to connect two existing structures in
the 1 -1 Zoning District Staff recommends approval of the 5.5 foot variance from the 20 foot setback requirement
with the following condition:
The building must be constructed as provided in the plans.
Mr. Kirchoff moved to close the hearing, seconded by Mr. Jones the hearing closed at 6:45 p.m. Mr. Kirchoff
made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Jones.
The motion carried unanimously.
e) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT A 42'X 62' POLE TYPE BUILDING
FOR STORAGE LOCATED AT 522 HWY 7 EAST REQUESTED BY JON OTTESONIHAWAIIAN SHAVED ICE
Vice Chairman Arndt opened the hearing at 6:47 p.m. with the reading of publication #6073 as published in the
The Hutchinson Leader on Thursday, October 7, 1999.
Ms. Wischnack explained this property is zoned C-4 and is approximately 1 acre in size. The owners have an
existing building to the north of this property. That building is located on a separate parcel. Access to the site
is over a private easement There is a very full row of vegetation to the east of the property. Staff would
recommend that area not be disturbed by construction. Staff recommends approval of the conditional use
permit with the following conditions.
1. The proposed building must be located on the property as provided in the site plan.
2. Trees must be planted (11 -3 or 4 foot evergreens, 2 inch maples) prior to a certification of occupancy
being provided to the building.
3. No disturbance of the heavily vegetated area to the east may occur.
4. If utility easements are necessary in the future, the applicant must provide.
Jon Otteson, said he is constructing the buikting to store equipment that is outside now. He would like to
postpone planting a buffer zone until they decide what want to do with vacant area on lot-
Kenny Schumann, 125 Momingside Dr. NE, does not want any water directed to the east Currently the
drainage is to the south. Otherwise he is in favor of the project
Mr. Jones moved to close the hearing, seconded by Mr. Kirchoff the hearing closed at 7:10 p.m. Mr. Jones
made a motion to recommend approval of the request with staff recommendations and the following notation:
The tree buffer be planted and parking lot hard surfaced within one year and water drainage reviewed by City
engineer. Amendments to the parking lot and buffer schedule to be submitted to the commission prior to one
year. Seconded by Mr. Haugen. The motion carried unanimously.
4. NEW BUSINESS
OLD BUSINESS
6. COMMUNICATION FROM STAFF
ADJOURNMENT
Being no further business the meeting adjourned at 7:20 p.m.
0
MINUTES
HUTCHINSON PLANNING COMMISSION
Monday, October 25, 1999
1. CALL TO ORDER 5:30 P.M.
The special meeting was called to order by Chair Dean Wood. Other members present were: Vice Chairman Bill Arndt;
Jim Haugen, Jeff Jones, Dave Westiund, and Dean Kirchoff . Absent: Jeff Haag,. Staff members present: Julie
Wischnack, Director of Planning and Zoning; and Richard Schieffer, City Legal Counsel.
2. CONTINUED CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON
TELPHONE COMPANY TO ERECT A 300 FOOT COMMUNICATION TOWER LOCATED AT 345
MICHIGAN STREET SOUTHEAST
Wischnack explained the meeting that had taken place between the Telephone Company and the neighboring property
owners. VVischnack stated the neighbors had concerns about safety, aesthetics and property values. Walt Clay,
President of the Hutchinson Telephone Company was present. Tom Dahl, General Manager for the Telephone
Company was also present Dahl spoke about the supporting neighboring property owners who do not object to the
tower being sited on the property. Dahl submitted the letters for the record. Dahl also spoke to Jim Fahey, who was
not opposed to the tower. Dahl explained that the costs of buying land, electrical connections and the added costs of
monopole construction were reasons that the company did not investigate other sites. Dahl explained that Pyrod
Company, the engineers for the tower, had submitted a letter regarding safety issues.
Wood asked if he had any information on ice and the number of times ice issues arise on a tower such as this. Dahl
stated that no specific information on numbers is available, but the tower has been reviewed by the F.A.A. and the
F.C.C. Dahl stated the F.C.C. had approved the tower, although they don't have the final report at this time.
Haugen asked about the previous application and why had the company let the approval run out Dahl stated they were
busy with other priorities and did not have time to renew the permit Wesdund asked about tower codes. Dahl stated
they would be fencing the guide wires and the building /tower area for safety reasons.
Bernie Knutson, Lynn Card Company, stated he was not in support of a 3D0' self - supporting tower. Knutson stated that
the company maintains the property well. Knutson stated there has been some reference to legal issues for cities where
the city can not deny certain permits. Knutson explained he had plans to expand to the south of the existing building
and is very concerned about ice issues. Knutson presented a graphics about how a 1 pound ice chunk could drop from
a tower and its landing point. Knutson stated that the approval of the airport (F.A.A.) only means they have posted the
notice, but there has been little research. Knutson was also concerned with the aesthetic qualities of the tower, flashing
lights, and visibility from all areas of the City.
Mike Gavin, an Attorney from Glencoe, provided information about preemption of local ordinances and some court
decisions. Gavin suggested determining the availability of other sites. Gavin was concerned if the airport wanted to
put in a cross runway and the effect this tower would have on that. Gavin also mentioned concerns about emissions
from the transmissions of towers may affect employee recruitment for neighboring businesses.
Clay discussed the fact that other sites were considered, but this was in an industrial area.
Discussion between the applicant and neighboring property owner continued.
Jones asked if the other tower in the area affected the airport. Dave Skar, Chair of the Airports Commission, stated he
is requesting that the F.A.A.'s decision be followed as far as setting heights and distances.
Schieffer stated that zoning codes are not prempted by federal statutes. Schieffer explained that by local ordinance,
a tower exceeding 75 feed requires a conditional use permit. He went to explain the 3 standards for issuing conditional
use permits. Schieffer stated that Minnesota case law states that a conditional use permit are allowed uses, but subject
to certain conditions. Schieffer stated the following are not issues: placing the tower somewhere else; aesthetics — can
not be the only issue, but can be a portion of the consideration; radio transmission waves — it must be found to be a fact;
and property devaluation — must be a proven fact. Schieffer reiterated that the true test is whether the use meets the
criteria.
Planning Commission Minutes
October 25, 1999
Page 2
Jones asked Schieffer if there was not substantial evidence, what should they do? Schieffer stated that was for t�
commission to decide. Arndt moved to close the hearing. Jones seconded the motion. Motion carried Ayes 6 Na
0.
Westiund stated he thinks industrial areas are a better place for these towers. Westlund also stated that the Telephone
Company has based some of their plans on an earlier decision by the City to approve the use. Jones stated his major
concern is safety because he feels it is a potential danger. Jones does not know if it is, statistically, an issue. Haugen
stated that he had dealt with a tower in Alexandria and they had not had an ice problem with a tower located 12 -20 feet
from an employee entrance. Haugen also asked the company about other towers they owned and they have not have
safety issues. Haugen stated that there are ice issues in downtown area, trees fall in ice storms, etc. Haugen asked
if the Telephone Company would remove the tower if there were issues. Jones asked if they put their tower in the rural
area could it serve the area. Clay stated, no, if located '/� mile east
IGrkoff moved to approve the conditional use permit with staff conditions (1. The tower must be constructed as provided
in the plans; 2. a building permit is required for the footings and foundation of the anchor, tower and building; 3. the
conditional use permit expires 6 months from the date of approval. If the tower has not been construction within that
time period, the owners would be required to reapply for the conditional use permit) Westund seconded the motion.
Motion carried Ayes 6 Nays 0.
Jones requested staff draft the ordinances regarding communications towers.
ADJOURNMENT
Haugen moved to adjourn the meeting. Arndt seconded. Motion carried Ayes 6 Nays 0. Meeting adjourned 7A0 p.m
i
0
MINUTES
- Parks, Recreation & Community Education Advisory Board -
October 7, 1999
Members present: Jay Beytien, Mark Cormier, Dan Engwall, Mark Erickson, Bernie Miner, John
Mlinar, Dolf Moon, Sonja Peterson, Brett Rasmussen, and Mike Schiesl.
Minutes dated September 2, 1999 were approved by John Mlinar and seconded by Bernie Miner. A
change was made. Name should be fisted under "Members present" as Mike Schiesl, not Mark.
OLD BUSINESS
Northwoods Park/Baseball Assn Contribution - Baseball Association contributed $40,000 for
approximately 8 -10 projects (portable fencing, infields, safety fencing in front of dugouts, indoor
batting cage at Park Elementary, in -field irrigation at school field). This will solve short-term needs
for School, HJLB, and HBA. Issue still at Northwoods is whether or not to turn field. Compromise
suggested would be to turn field and not put up fence. Will not be done this month. Hoping to be
done by April.
Community Survey - Will discuss at November meeting. Dolf has 6 copies of survey available to
read. Top priorities seem to be Senior Center and Teen Center.
• Arena Update - New arena is proceeding on schedule so far and should open weekend of November
5'". Public Utilities earmarked $320,000 for bleacher installation in old arena.
School Age Childcare Survey (see handout) - 900 letters and surveys sent to Park Elementary. 458
returned. Dolf will be presenting to School Board. There is a levy and a grant available for start-up
and exploration. Children Families and Learning provided information to Dolf regarding school based
childcare. If School Board okays, will apply for grant.
NEW BUSINESS
2 0d Vice Chair Election - Established that 1` Vice Chair is Mark Cormier. Rich Pettet volunteered
to be 2 nd Vice Chair. Motion approved by Mark Erickson and seconded by Bernie Miner.
BMX Presentation - Tim Lobek made presentation. Tun and John Mlinar each had handout. Video
by ABA Association shown. ABA is a national organization with members, insurance, and national
competitions. Preliminary budget shown. Idea for track is old wastewater site near VMF field where
buffering and parking would be available. Land already owned by city so no cost there. Upkeep for
track would include sweeping, watering, dragging. Largest cost to build is fill. Possiblejoint venture
between ABA and City. Need to check on insurance options, get more information from city
attorney, and eventually present to council. Advisory Board unanimously voted to keep pursuing.
0
MINUTES
PRCE Advisory Board
October 7, 1999 -
Page two
Budget Parks & Recreation (see handouts) - S93,000 net increase over 1999. Arena: Largest
increase $44,000 approved by Council in May of 1999. $191,500 cash -in -hand from Mighty Ducks.
$58,500 may come from legislature to go towards debt reduction. Utility money helped link building
together. Contract with HYHA for 5 years. Employees: Since 1990 added '/2 time Resource
Coordinator. Money from school for city/school agreement will go toward seasonal help.
Campground: doing well. Will have a presentation at November meeting.
BOARD MEMBER ITEMS
1. November meeting date will be changed to Thursday, November 11 which is Veteran's Day.
HUTCHINSON AREA HEALTH CARE
RF('T rT AR BOARD OF DIRECTORS HEFTING — October 19, 1999
Hospital — Conference Room A/B — 5:30 PM
Present Paulette Slanga, Chairperson, Bob Peterson, Vice Chairperson; Steven Snapp, Secretary;
Tom Daggett, Trustee; Don Erickson. Trustee; and Pastor Randy Chrissis, Trustee; Dr. Mark
Matthias, Chief of Staff/Trustee
Others Present Phil Graves, President; Robyn Erickson, Care and Program Support Division
Director, Pat Halverson, Community Care Division Director; Jane Lien, Acute Care Division
Director, Pam Larson, Finance, Information and Material Services Division Director, Linda
Krentz, Bums Manor Nursing Home Administrator, Jim Lyons, HMC Administrator, Pat
Barnett, M.A. Mortenson and Co., and Corrinne Schlueter, Recorder.
The Governing Board proceeded to the Radiology Service Area, and Dr. Ibach gave a tour and
lecture on the use of the new CT Scanner. Additionally, he presented CT radiographic images that
were recently completed on patients. Dr. Ibach also reviewed with the board the need to replace
the Ultrasound unit with an upgraded version.
Chairperson Slanga called the meeting to order at 6:15 PM.
Minutes of Past Meetings. The minutes of the September 21, 1999, were presented and
discussed.
The minutes were amended to acknowledge that Dr. Matthias was absent, and action
approving the credentialing of all practitioners was inadvertently omitted. Following
discussion, motion was made by Erickson, seconded by Peterson, to approve the
minutes of the September 21, 1999, meeting as amended. All were in favor. Motion
carried.
II. Medical Staff Meeting Minutes_ and CredentialinQ. Dr. Matthias presented and
discussed the October minutes of the Executive Committee Meeting. Matthias reported
on the voluntary resignations from the following practitioners: Dr. John Bowar, Physical
Medicine and Rehab, Dr. Gene Winkelman, Anesthesiology, and Dr. James Wichser,
Emergency Services.
Matthias also presented to the board the difficulties we are experiencing with physician
staffing in Emergency Services. For four years, Dr. Gordon, Dr. Nakamura, and Dr.
Mowlen was a very stable staffing force. Dr. Gordon has gone to Willmar, Dr.
Nakamura resigned and Dr. Mowiem is on medical leave. Allina continues to recruit for
a total of four full time physicians. It was noted that Denis Rooney's (CRNA) folder
now contains additional documentation needed.
The Executive Committee of the Medical Staff recommended the following physicians
for approval:
Initial Appointments:
Dr. Paul Mittelstadt ER Courtesy
0
Board of Directors Meeting - October 19, 1999
Page Two
-
Reappointments.
Dr. Bruce Homa
Family Practice
Active
Dr. Thomas lbach
Radiology
Active
Dr. Michael Merck
Ophthalmology
Active
Dr. James Mona
Family Practice
Active
Dr. Dean Nissen
Family Practice
Active
Dr. Cris Remucal
Surgery
Active
Dr. Chris Wallyn
Ophthalmology
Active
Dr. David Hurrell
Cardiology
Courtesy
Trish Olson, PA -C
Allied Health Dependent
Julene Schatz, RN
Allied Health Dependent
Voluntary Resignation:
Dr. John Bower
Phy. Med and Rehab
Active
Dr. Gene Winkleman
Anesthesiology
Active
Dr. James Wichser
ER
Courtesy
• Following discussion, motion was made by Snapp, seconded by Daggett, to approve
the minutes of the October meeting and grant membership and privilege to the above
practitioners in their respective specialty. All were in favor. Motion carried.
III.
A. Ultrasound Purchase. Several months ago, the board authorized the bidding -
process for a new ultrasound machine. Our staff has spent considerable time
reviewing systems and is recommending the purchase of an ATL HDI 5000 in
the amount of $193,750. The new machine is compatible with the other
Ultrasound unit within the organization and it is Y2K compliant. We did not bid
this piece of equipment because it is available for purchase from VHA. This is a
purchasing group that Hutchinson Area Health Care belongs to for the purpose of
purchasing capital as well as other supplies.
Following discussion, motion was made by Snapp, seconded by Matthias, to
request approval from the City Council to purchase the ATL Ultrasound
Machine at a purchase price of $193,750. All were in favor. Motion carried.
IV. New Business.
A. Hutchinson Medical Center Clinic Project, Pat BameM M. A. Mortenson &
Sons, handed out a Cost Summary and Update for the Hutchinson Medical
Center. He asked that we notice line #26 - contingency. At the present time
there is a balance of $21,700. The project has gone very well thus far. We have
had good sub contractors and contractors. He was thankful for the patient staff,
and remarked they worked so well with us on the renovation piece. Graves
expressed thanks to Pat and also M. A. Mortenson Company, saying we have
had positive experiences with Mortenson in the management of two major
constructions projects.
B. Chareemaster Review Process_. Larson provided an overview of information
that was received from Orion regarding the Outpatient Prospect Payment System
E
Board of Directors Meeting — October 19, 1999
Page Three -
reimbursement system. Additionally Larson provided an overview of proposals
that were received for from firms for the purpose of updating our chargemaster
files and to assist with rate setting. The preferred company for the chargemaster
file work is Medleam at a price of 525,460. Included in this proposal is the
following:
• Six months of free technical support following their visit
• Exclusively preferred choice of VHA
• Most recently certified as Columbia's compliance parmer for training.
• Their services have been used by HAHC in the past and we have experienced
positive results.
• Positive recommendations were received from Blue Earth and Allina.
The firm that was best suited to assist in rate setting was Med -Rate (McGladrey
& Pullen). Proposals were received from McGladrey & Pullen, LAWCO, and
Orion. After comparing prices and systems, it was recommended that we accept
the Med -Rate proposal of S 14,500 - S 17,000.
• Following discussion, a motion was made by Chrissis, seconded by Peterson
to accept the Med Learn Proposal at a cost of $25,460 and the Med -Rate
proposal at a cost not to exceed S 17,000. All were in favor. Motion carried.
C. Strategic Plan Report. Graves and other Senior Leaders provided a Strategic
Plan update for the third quarter. Also Graves expressed appreciation to the
leadership staff and to Dr. Matthias and the other physicians who were
instrumental in helping us obtain the good marks with the JCAHO. Additionally,
members of the board also congratulated the leadership group and physicians for
the high score.
Slanga will compose a letter, on behalf of the board, to all employees to express
appreciation from the board on the excellent survey.
• Following discussion, motion was made by Chrissis, seconded by Matthias,
to accept the Strategic Plan as presented. All were in favor. Motion carried.
V. Organizational Reports.
A. President — Nothing further to report.
B. Acute Care Programs and Services — Nothing further to report.
C. Care and Program Support Services — Nothing further to report.
D. Community Care Programs and Services — Nothing further to report.
E. Finance, Information, and Material Services — Nothing further to report.
F. Senior Care Programs and Services — Nothing further to report.
Quality Committee Report The October Quality Committee meeting was cancelled because of
the Joint Commission work.
Allina Management Report The Allina report was distributed.
3
Board of Directors Meeting — October 19, 1999
Page Four -
Accounts Payable The accounts payable and cash disbursements were presented for approval.
• Following discussion, motion was Erickson, seconded by Peterson to approve the
accounts payable and cash disbursements as listed, in the amount of $1,552,160.01.
All were in favor. Motion carried.
Statistical Report The September statistics for admissions, newborns, emergency services,
ambulance runs, Radiology/mammograms, same day surgical visits, inpatient surgical, average
length of stay and case mix were presented and discussed.
Financial Repgrt Larson reported the organization's fmancialg for the month of September
1999, showed net income of ($71,495) compared to a budget of $ 164,781.
Hospital Auxiliary Meeting Minutes The hospital auxiliary minutes were presented. No
unusual comments were made.
Adioumment There being no further business, motion was made by Chrissis, seconded by
Erickson to adjourn the meeting.
The meeting was adjourned at 8:06 PM.
Respectfully submitted,
Corrinne Schlueter Steven Snapp
Recorder Secretary
I
•
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CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
19- Nov -99
October 31,1999
Date
Date
Interest
Of
Of
Institution
Description
Rate
Purchase
Maturity
TREAS BONDS
644136
7.18%
12112!91
2/15/2001
Smith Barney
GNMA 865M7
6.70%
9/64/97
9/04/2002
Smith Barney
313400 S H 7
5.00%
12/30/93
03/10/00
Smith Barney
FHLB 3133m2 -u
6.015%
02/05!98
02/05/03
Prudential
pool 336914
7.226%
12 31 96
02012026
Expected life 6.2 years
Smith Barney
FNMA
6.100%
012098
01 20 05
Prudentail
pool 336399
7.270%
12 31 96
0201 2026
Expected life 4.1 years
Citizens, Marquette
4.00%
04125/96
06101/2001
Firstate. First Minnesota
Prudential
Fed Home Laon
6.00%
01/28/98
07/28/03
Smith Barney
FNMA
6.13%
03/10/99
03/10/06
Smith Barney
FNMA pass thru
7.50%
12/20/95
06/01/02
REPAYMENT
Prudential
Fed Home Loan
6.00%
10/26/01
10/26/01
Marquette
1847' 1692
5.25%
04/15/99
04/14/00
Citizens Bank
29860
5.25%
05128/99
05/31/00
Marquette
29852
5.81%
091699
09 13 00
Citizens Bank
29667
5.600%
10/14/99
04/13/00
Citizens Bank
29866
5.550%
081399
08 15 00
Braemer
90381
5.35%
07 29 99
07 28 DO
Citizens
29865
5.75%
081399
03 16 00
Prudential
FHL
5.79%
111898
111805
Call 2/18/99 and therafter
First Federal
5.15%
02 05 99
02 10 00
First Federal
411252279
5.35%
10 30 98
11 29 99
Smith Barney
Money Market
5.73%
081699
011800
Citizens Bank
1635
5.150%
02 25 99
022800
First Federal
411252295
5.15%
0211 99
021000
Citizens Bank
1635
5.150%
072999
021000
Citizens Bank
1635
5.150%
07 29 99
0127 00
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4 00 , 000 . 00
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600
199,75
2 00 , 000 . 00
3 00 , 000 . 00
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$10,646,601.93
4 -(A- )_�
•
i
0
1999
CITY OF HUTCHINSON FINANCIAL REPORT
1999
OCTOBER
1998
1999
1999
1999
1999
OCTOBER
EXPENSE REPORT - GENERAL
OCTOBER
OCTOBER
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE ERCENTAGE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
MAYOR & COUNCIL
4,524.70
10,482.70
4,795.35
5,687.35
48,727.85
61,989.00
13,261.15
78.61%
CITY ADMINISTRATOR
13,968.40
14,756.70
15,795.65
(1,038.95)
167,256.83
195,945.00
28,688.17
85.36%
ELECTIONS
2,244.10
3,491.90
0.51
3,491.39
3,688.35
4,300.00
411.65
90,43%
FINANCE
18,925.10
20,352.50
18,154.55
2,197.95
250,903.18
329,343.00
78,439.82
76.18%
MOTOR VEHICE
9,457.50
10,887.60
12,810.96
(1,923.36)
112,985.01
138,015.00
25,029.99
81.86%
ASSESSING
0.00
0.00
0.00
0.00
31,310.00
31,500.00
190.00
99.40%
LEGAL
7,263.20
7,212.10
7,248.70
(36.60)
78,947.07
87,900.00
8,952.93
89.81%
PLANNING
3,947.00
9,086.30
9,644.35
(558.05)
90,143.56
94,607.00
4,463.44
95.28%
POLICE DEPARTMENT
119,833.60
139,205.40
117,410.60
21,794.80
1,461,976.48
1,588,220.00
126,243.52
92.05%
SCHOOL LIAISON OFFICER
5,858.60
6,859.00
3,861.81
2,997.19
47,268.53
105,100.00
57,831.47
44.97%
EMERGENCY MANAGEMENT
105.70
10.90
270.08
(259.18)
1,105.76
4,000.00
2,894.24
27.64%
SAFETY COUNCIL
0.00
0.00
0.00
0.00
250.00
250.00
0.00
100.00%
FIRE DEPARTMENT
16,399.90
11,403.80
4,145.41
7,258.39
207,187.95
261,452.00
54,284.05
79.25%
FIRE MARSHAL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00%
PROTECTIVE INSPECTIONS
9,236.10
12,747.40
11,397.33
3,954.47
122,292.54
143,154.00
20,861.46
85.43%
ENGINEERING
27,486.20
26,746.60
27,922.23
(18,989.73)
346,767.16
421,085.00
74,317.84
82.35%
STREETS & ALLEYS
43,704.10
56,308.40
37,789.72
(26,993.32)
519,709.70
648,737.00
129,027.30
80.11%
STREET MAINTENANCE A/C
9,788.50
15,351.80
8,697.33
2,099.07
112,292.42
93,830.00
(18,462.42)
119.68%
CITY HALL
6,936.90
8,932.50
8,891.95
(762.85)
94,176.69
99,062.00
4,885.31
95.07%
PARK/REC ADMIN.
11,728.10
10,796,40
9,744.01
(2.964.41)
124,028.36
152,074.00
28,045.64
81.56%
RECREATION
7,676.30
8,129.10
8,079.11
(1,299.51)
195,900.70
209,908.00
14,007.30
93.33%
SENIOR CITIZENS CENTER
7,229.70
6,779.60
5,846.88
13,213.82
65,074.70
100,595.00
35,520.30
64.69%
CIVIC ARENA
20,485.20
19,060.70
13,217.78
5,842.92
140,033.95
189,100.00
49,066.05
74.05%
PARK DEPARTMENT
44,679.40
46,399.00
59,06028
(12,661.28)
651,321.25
671,916.00
20,594.75
96.93%
RECREATION BUILDING & POOL
5,458.20
5,290.30
5,368.86
(78.56)
87,129.72
99,064.00
11,934.28
87.95%
LIBRARY
2,364.40
2,302.50
22,420.58
(20,118.08)
103,011.35
112,227.00
9,215.65
91.79%
CEMETERY
9,188.20
12,827.50
8,018.77
4,808.73
90,489.60
90,414.00
(75.60)
100.08%
DEBT SERVICE
700.00
700.00
786.27
(88.27)
93,787.40
97,873.00
4,085.60
95.83%
AIRPORT
1,810.10
1,077.80
1,655.35
(577.55)
29,876.73
45,270.00
15,393.27
66.00
TRANSIT
8,130.10
9,489.00
10,045.89
(556.89)
101,602.17
117,426.00
15,823.83
86.52%
COMMUNITY DEVELOPMENT
0.00
0.00
0.00
0.00
19.50
0.00
(19.50)
*DIV/01
UNALLOCATED
64,273.80
77,458.90
17,881.51
59,577.39
520,828.89
760,974.00
240,145.11
68.44%
TOTAL
483,203.10
554,146.40
450,981.81
44,018.89
5,900,293.40
6,955,330.00
1,055,036.60
84.83%
0
0
1999
CITY OF HUTCHINSON FINANCIAL REPORT
1999
OCTOBER
1998
1999
1999
1999
1999
OCTOBER
REVENUE REPORT - GENERAL
OCTOBER
OCTOBER
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE ERCENTAGE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
600,000.00
0.00
1,787.73
(1,787.73)
933,040.93
1,685,972.00
752,931.07
55.34%
LICENSES
3,145.00
185.00
4,114.38
(3,929.38)
24,480.34
30,200.00
5,719.66
81.06%
PERMITS AND FEES
15,505.41
21,377.68
30,470.31
(9,092.63)
272,156.07
241,000.00
(31,156.07)
112.93%
INTERGOVERNMENT REVENUE
186,774.54
207,181.72
18,91221
188,269.51
1,496,306.63
2,554,009.00
1,057,70237
58,59%
CHARGES FOR SERVICES
49,151.38
38,014.99
15,305.64
22,709.35
728,816.77
1,102,949.00
374,132.23
66,08%
FINES 8 FORFEITS
3,737.46
5,699.77
6,012.01
(312.24)
40,773.00
65,000.00
24,227.00
62.73%
INTEREST
6,186.91
(130,832.60)
4054.18
(135,696.78)
35,510.34
50,000.00
14,489.66
71.02%
SURCHARGES - BLDG PERMITS
426.58
(3,286.66)
509.35
(3,798.01)
1,205.00
500.00
(705.00)
241.00%
CONTRIBUTIONS FROM OTHER FUND
657.00
182,100.00
195.35
181,904.65
573,505.98
1,154,050.00
580,544.02
49.70%
REIMBURSEMENTS
2,732.71
(4,382.30)
(2,241.44)
(2,140.86)
80,824.66
71,650.00
(9,174.66)
112.80%
SALES
1,450.00
1,190.00
1,190.00
1,690.00
0.00
(1,690.00)
TOTAL
869,766.99
317,245.60
79,929.71
237,315.89
4,188,309.72
6,955,330.00
2,767,020.28
60.22%
0
0
9
1999
CITY OF HUTCHINSON FINANCIAL REPORT
OCTOBER
1998
1999
REVENUE REPORT - GENERAL
OCTOBER
OCTOBER
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
TAXES
600,000.00
0.00
1,787.73
(1,787.73)
933,040.93
1,685,972.00
752,931.07
LICENSES
3,145.00
185.00
4,114,38
(3,929.38)
24,480.34
30,200.00
5,719.66
PERMITS AND FEES
15,505.41
21,377.68
30,470.31
(9,092.63)
272,156.07
241,000.00
(31,156.07)
INTERGOVERNMENT REVENUE
186,774.54
207,181.72
18,912.21
188,269.51
1,496,306.63
2,554,009.00
1,057,702.37
CHARGES FOR SERVICES
49,151.38
38,014.99
15,305.64
22,709.35
728,816.77
1,102,949.00
374,132.23
FINES & FORFEITS
3,737.46
5,699.77
6,012.01
(312.24)
40,773.00
65,000.00
24,227.00
INTEREST
6,186.91
(130,832.60)
4,864.18
(135,696.78)
35,510.34
50,000.00
14,489.66
SURCHARGES - BLDG PERMITS
426.58
(3,288.66)
509.35
(3,798.01)
1,205.00
500.00
(705.00)
CONTRIBUTIONS FROM OTHER FUND
657.00
182,100.00
195.35
181,904.65
573,505.98
1,154,050.00
580,544.02
REIMBURSEMENTS
2,732.71
(4,382.30)
(2,241.44)
(2,140.86)
80,824.66
71,650.00
(9,174.66)
SALES
1,450.00
1,190.00
0.00
1,190.00
1,690.00
0.00
(1,690.00)
TOTAL
869,766.99
317,245.60
79,929.71
237,315.89
4,188,309.72
6,955,330.00
2,767,020.28
General Govt.
67,266.90
84,398,90
77,342.01
7,056.89
878,338.54
1,042,661.00
164,322.46
Public Safety
151,433.90
268,633.30
137,085.23
35,745.67
1,840,081.26
2,102,176.00
262,094.74
Streets & Alleys
80,978.80
19,728.90
74,409.28
(43,88198)
978,769.28
1,163,652.00
184,882.72
Parks & Recreation
99,621.30
79,832.10
123,737.50
(18,065.10)
1,366,500.03
1,534,884.00
168,383.97
Miscellaneous
83,902.20
101,553.20
38,387.79
63,165.41
836,604.29
1,111,957.00
275,352.71
TOTAL
483,203.10
554,146.40
450,961.61
44,018.89
5,900,293.40
6,955,330.00
1,055,036.60
CITY OF HUTCHINSON
RESOLUTION NO. 11359
TRANSFERRING $197,500 FROM WATER SEWER & REFUSE FUND TO
1994 IMPROVEMENT BONDS, 1995 IMPROVEMENT BONDS & GENERAL FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT $26,250 is hereby transferred from the Water
Department to the General Fund.
THAT $26,250 is hereby transferred from the Wastewater
Department to the General Fund.
THAT $50,000 is hereby transferred from the Water
Department to the 1994 Improvement Debt Service Fund.
THAT $50,000 is hereby transferred from the Wastewater
Department to the 1994 Improvement Debt Service Fund.
THAT $22,500 is hereby transferred from the Water
Department to the 1995 Improvement Debt Service Fund.
THAT $22,500 is hereby transferred from the Wastewater
Department to the 1995 Improvement Debt Service Fund.
Adopted by the City Council this 23rd day of November 1999
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
11
CITY OF HUTCHINSON
• RESOLUTION NO. 11360
TRANSFERRING $225,000 FROM LIQUOR FUND TO
GENERAL FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT $225,000 is hereby transferred from the Liquor Fund
to the General Fund.
Adopted by the City Council this 23rd day of November 1999
0
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
0
i CITY OF HUTCHINSON
RESOLUTION NO. 11361
TRANSFERRING FUNDS FROM THE GENERAL FUND, ECONOMIC LOAN,
ENERGY LOAN,1980, 1990 and 1992 TAX INCREMENT DEBT SERVICE FOR
1998, TO HUTCHINSON COMMUNITY DEVELOPMENT (EDA) FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT $94,500 is hereby transferred to Hutchinson
Community Development fund (EDA) from the following:
General Fund $70,500
Economic Loan Fund $5,000
Energy Loan Fund $5,000
1980 Tax Increment Debt Service Fund $11,500:
1990 Tax Increment Debt Service Fund $1,500.
1992 Tax Increment Debt Service Fund $1,000.
i THAT this fund transfer is authorized for the fiscal year
1999.
Adopted by the City Council this 23rd day of November 1999.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
i
RESOLUTION NO. 11362
• RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
WHEREAS, The Director of Engineering and the Police Chief agree that the following
areas have traffic control concerns which warrant traffic control devices, and,
WHEREAS, the Hutchinson City Council has the authority to establish locations as
points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of
the Hutchinson City Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON:
That the Council hereby establishes traffic control device known as
"No Parking"
and signs shall be erected at the following location:
1) On both sides of Century Avenue SE between TH 15 and Bradford Street SE
• Adopted this 23rd day of November, 1999 by the City Council of Hutchinson, Minnesota
Mayor — Marlin Torgerson
City Administrator — Gary D. Plotz
0
RESOLUTION NO. 11363
RESOLUTION ADOPTING REVISED ASSESSMENT
ASSESSMENT ROLL NO. 5029
LETTING NO. 41PROJECT NOS. 99 -03 & 99 -04
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed
the proposed assessment for improvement of:
Project No. 99-03 Century Avenue SW from Sunset Street SW to Dale Street SW by
construction of storm sewer, sanitary sewer and services, watermain
and services, grading, gravel base, bituminous base, bituminous
surfacing, trail /sidewalk and appurtenances;
Project No. 99-04 Dale Street SW from Century Avenue SW Extension to South Grade
Road SW by construction of storm sewer, sanitary sewer and
services, watermain and services, grading, gravel base, bituminous
base, bituminous surfacing, trail1sidewalk and appurtenances;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof,
Is hereby accepted, and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period
of ten (10) years, the first of the installments to be payable on or before the first Monday in
January, 2000, and shall bear interest at the rate of 4_96 percent per annum as set down by the
adoption of this assessment resolution. To the first installment shall be added interest on the entire
assessment from November 1, 1999, until the 31st day of December, 2000. To each subsequent
installment when due, shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if
the entire assessment is paid by the 15th day of November, 1999; and he may, at any time
thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with
interest accrued to the 31st day of December, of the year in which such payment is made. Such
payment must be made before November 15, or interest will be charged through December 31, of
the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the
County Auditor to be extended on the property tax lists of the County, and such assessment shall
be collected and paid over in the same manner as other municipal taxes.
Adopted by the Council this 23rd day of November, 1999.
City Administrator
Mayor
4 — CJ—)- -6—
r- -I
Aft
>t
COMPIILD ICE
C.OMPUT:DB:(LRIC
REVISED ASSESSMENT ROH. NO. 5039
JETTING NO. 1 /PKOJEC3 NO. 9903 &"O4
"43: CENTURY AVE SW FKOM SUNSI: - T ST SW TO DAU 51 SW
9901: DAIS ST SW FROM CENTURY AVE SW EXTENSION TO SOUTH GRADE RD SW
BY CONSTRUCTION OF STORM SEWER. SANITARY SEWER& SERVICES, WATERAIAIN&
SERVICES, GRADING, GRAVEI. BASE, BITUMINOUS BASE, BITUMINOUS SURFACJNG,
TRAIUSIDEWALK AND APPURTENANCES
f )0,00
S 50.00
SANITARY SEWER COST PEA PROW FOOT
WATERMAIN COST PER ROW FOOT
CI LICKED BY: J. RODE
S 63.00
STREET /STORM SEWER COST PER FRONT FCR71'
NUMBER OF YEARS: 1
S 15.00
GRADING /PREPCOSTPER FRONT FOOT
ADOPTED. 08/10121
In I[Uias
0112711999
07/11/1999
REVISION: 11/23/1999
2nd Hr
0711311999
07/2771999
INTEREST RATE. 1. %%
ACCT
NO,
CITYMNO.
OPROMRTYONHI
W
I.A3. D6CJIPTION
ADDITION OR SI3MRVISION
ROW
PST
ASS
PRONEFIST
SANITARY
SEWR
VATPRASAIN
STREET&
STORIO[ W
GRADING
PROW.
CMIADING
TRAILKOv
[OI®(T5
DEFERRED
ASSESSMENT
TOTALACDVE
ASSESSMENT
COUNTYMDNO
1
121165002M4%
CROW RIVER APARTMENTS
On CENTURY AVE SW
LIMITED PARTNERSHIP
511 COLEFAX ST
LOT I EX TRACT APPROX. 205'X 315'
P O BOX 367
IN NE CORNER OF LOT 1, BLOCK 2,
23 421.0020
AUGUSTA WI 51722
CENTURY COURT
700.76
70016
f 21,022.80
S 21,023.80
f 15,59.10
700J6
3 10511.10
$ 99,106.40
I
12 1 1 610031010
CHRIST THE KING LUTHERAN
1010 SOUTH GRADE RD SW
1010 SOUTH GRADE RD SW
P O BOX 169
5.73 AC IN NE 170 NW IA LYING EAST
21.012.0200
HUTCHINSON MN 55350
OF SAR n, SECTION 121 I&W
235
235
f 7,050.00
S 7,050.00
S 15,275,0
0
S
S 29,37500
3
12116500}0030
DOUGLAS& PAULA INSELMANN
1010DAIE STSW
1010 DALE STSW
J6 AC OF NE IN SW I/5
21.012AI
HIJTCHTNSON MN 55350
SECTION 12-1I&M
119
125
f 3.7m,0
S 3,7KW
S 6,125.00
0
S
f 15625.00
1
121163003-00/0
1. AL& L E. DANIELSON TRUST
1060 DALE ST SW
J OSEPH & LE. DANIELSON CO.
1060 DALE ST SW
150 AC OF I/I NF IA NW IN
21012.1300
IFFUTCHINSON MN 553M
SECTION 12 -11630
110.5
1 125
$ 37MM
f 3)50,0
S 8,12500
0
f
S 15,625.00
5
12-1 1&3(M)3O
.M &L E. DANIELSON TRUST
1085 DALE ST SW
JOSEPH & L.E. DANIELSON CO.
1060 DALESTSW
5.90 AC I/ ME IA NW I/1
23.012.14M
HUTCHINSON MN 553M
SECTION 12- 11630
8615
WAI
S 16,524.0
S 16,531.14
f 15,802.65
55011
S 1 ,262.15
f 7.113.40
$
6
12- 1161"70060
RICHARD &TERESA DOSTAL
1020 DALE ST SW
N
1020 DALE ST SW
223 AC OF I/2 NE IA NW I/4
N. Fr
23.012.1500
HUTCHINSON MN 55350
SECTION 12- 116-30
187.9
165
f 1,950.00
S 1,950.00
S 10,725.00
0
3
f 5,000.00
S 15,62500
7
12- 116)")-0070
PEARLY & G. CHRISIENSEN
LM DALE ST SW
1050 DALE ST SW
IAC OF 1/2 NE 1/4 NW 1/4
21.012.1070
HUTCHINSON MN 553W
SECTION I2 -II&M
140.5
125 IS
3,75000 1
S 3)5000
f 6,125.00
0
f
f 15,625.00
1
121163M1d
PEARLY &G.( ;I IRIS'TENSEN
1010 DAIS S 'SW
1050 DALE ST SW
IAC OF I/2 NE Ih NW 1/1
23.012.1700
HUTCHINSON MN 55350
SECTION 1211&30
139.1
125
3 3)50,0
S 3J50 .W
S 1,13500
0
f
f 15615.00
f
9
12- 11&3M1U110
ROBERT &KAREN PETERSON
1000 DALE ST SW
16 GROVE ST SW
2.42 AC OF I/2 NE IN NW I/1
23.012.2000
HUTCHINSON MN 55350
SECTION 12116-10
LBO
165
f 1,950-00
$ 1,95000
S 10125,0
0
f
S 20,62500
10
12 1 161030150
WELCOME TO OUR HOME LLC
1190 BLACKI IAWK COURT SW
P O BOX 403
LOT 1, BLOCK I,
33.430.0010
REDWOOD FALLS MN %253
WELCOME TO OUR HOME ADDITION
1157
2137
S 60.10
S 61710 1
f 1.102.051
21.58
S 323.70
f 5.15
f 2, 965.50
11
1211630034160
WELCOME TO OUR HOME LLC
1107 BLACKI IAWK COURT SW
P O BOX 103
LOT V. BLOCK I,
25 130.0020
REDWOOD FALLS MN 56283
WELCOMETO OUR HOME ADDITION
2157 1
2137 IS
617.10
S 617.10
S 1,102.05
2158
f ]2110
f 5535
f 2,%5.50
SA -5029 - Papa 1 of 3
COMPIL.O CE
COMPUTED BY: C. RIC
REVISED ASSESSMENT ROLL NO. 3019
LETTING NO. 4 /PROJECT NO. 99 -03 t SSM
99 -03: CENTURY AVE SW PROM SUNSET ST SW TO DALE ST SW
99,84: DAIESTSW FROM CENTURY AVESW EXTENSIONTOSOUTHGRADERDSW
BYCONSI'RUCTIONOF STORM SEWER, SANITARY SEWER@ SERVICES, WATEAMAIN&
SERVICES,GRADING,GRAVFl BASE, RITUMINOUSBASF BITUMINOUSSU RFACJNG,
TRAIL/SIDEWALK AND APPURTENANCES
f J0.0
f NZ
SANITARY SEVIM COST PER FRONT FOOT
WATERMAIN COST MR FRONT FOOT
Cl IECKID BY: J. RODE
1 65M
STREET /STORM SE'WFR COST MR PROW FOOT
NUMBEROFYEARS: 1
S ISM
GRADING /PREP ODYI F21 PROW FOOT
ADO PTED MAD /91
IAHrdn{
06/11/1995
01/1]/1999
REVISION: 11/13/1999
9+
2Ad H,In1
01 /H /1555
01/11/1555
INTFJIESTRATE 6.%%
ACCT
NO.
QTY Pm NO.
NA6Rt"DR65
OF PIIOPOCTY OWNER
IEOAL DESCRIPTION
AODTSIONOISUMXVISION
MOW
PITT
Alm
PIONTPBE T
SANITARY
Sl W
WAttRL6AfN
9511r2Tt
STORMY
GRADING
MR EEET
4TIWM
TRAIL R6 W
Cl R
DtRf01R®
ASSES09 Xf
TOTALACDYB
ASSQSSlQfT
COL YPDINO
12
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WELCOME TO OUR HOME LLC
IDO BLACKHAWK COURT SW
P O BOX 601
LOT J, BLOCK I,
23,mm0
REDWOOD FALLS MN %283
WELCOME TO OUR I IC AUDITION
21,57
21.57
S 667.10
f 667.11
S 1,602.05
2151
S 121.70
S 5645
S 2,%550
O
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WFLCOMETO OURHOME LLC
1160 BLACKHAWK COURT SW
P O BOX 603
LOT 4, BLOCK 1,
2],430.0010
REDWOOD PAILS MN %283
WELCOME TO OUR HOME ADDITION
2157
2151
S 657.10
S 617,10
S 1,102.05
21.51
S 32370
f 51.65
f 2,96.5.50
14
112 116-360WIW
WELCOMETO OUR I TOME LLC
IIWBLACKHAWKCOUR'TSW
P O BOX 403
LOT 5, BLOCK I,
23.4300050
REDWOOD FALLS MN W83
WELCOME TO OUR I TOME ADD] LION
21.57
2157
1 60.10
f 60.10
S 1,402.05
2151
S 32310
f 54A5
f 2,%530
15
12- 11630-03 -0200
WELCOME T'O OUR HOME LLC
11/0 BLACKHAWK COURT SW
P O BOX 603
LOT 6, BLOCK 1,
21,4711.0060
REDWOOD FALLS MN %283
WELCOME TO OUR HOME ADDITION
2157
2157
f 667,10
f 617.10
S 1,102-5
2135
S 523.70
S 54.45
S 2, %550
14
12- 116303 -0110
WELCOME TO OUR I TOME LLC
II30BLACKHAWKCOURTSW
P O BOX 403
LOT 7, BLOCK 1,
23.430.0070
REDWOOD FALLS MN 56213
WELCOME TO OUR HOME ADDITION
2151
2157
f M7.101$
611.10
S 1,402.5
21.51
f 32310
S 51.45
f 2,%530
17
12-11&10 01-0220
WELCOME TO OUR HOME LLC
1120 BLACKHAWK COURT SW
P O BOX 101
LOT 8, BLOCK 1,
2343000x0
REI1W(X)D['ALI3 MN 56283
WELCOME TO OUR I TOME ADDITION
2137
21.57
S 667.10
S 661.10
3 L602.05
2131
S 123"
S u 4
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18
12- 116103 -0210
WELCOME TO OUR HOME LLC
I ILO BLACKHAWK COURT SW
P O BOX 403
LOT 9, BLOCK 1,
23.630.0090
REDWOOD FALLS MN 5083
WELCOME TO OUR HOME ADDITION
2157
2137
S 66110
S WAD
f 1,102,05
2131
S 323.70
S 54.45
S 2,96.5.',4
19
12- 116]00]-0240
WELCOME TO OUR IIOME LLC
965 CENTURY AVENUE SW
TO BOX 401
LOT 10, BLOCK 1,
23.430.0100
REDWOOD FALLS MN 56221
WELCOME TO OUR I TOME AUDI HON
521.9106
524.9]04
S 15,747.91
S 15)67.91
f 34,12041
524.93
f 7,873.95
1 1524.95
S 12,16530
20
12- 11630-060030
DERRICK INVESTMENT NO. 91 INC
7301 OHMS IN #560
23.632.0010
MINNEAPOLIS MN 55479
LOT I, BLOCK I, RAVENWOOD
32424
32434
f 9'219
S 9,72729
S 21,35.10
32414
S 4,863.65
f 45,396.02
21
12- 1163DD6 VW
DERRICK INVESTMENT NO. 91 RJC
7301 OHMS LN 1560
23.412.0020
MBJNFAPOIIS MN 55439
LOT LBLOCK 2, RAVENWOOD
32434
32424
S 9
3 9,7V29
S 21,075.80
32414
S 4,163.65
S 45 ,396.02
n
12- 116104"%
DERRICK INVESTMENT NO. 91 INC
7NI OI LMS IN 1560
21.412.034
MINNP.APOUS MN 55439
LOT 2, BLOCK 2, RAVENWOOD
27020
2010
S 1,106-01
S 8,106,01
f 23161.16
27020
S 4,053.1
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UISRRICK IN VFSTMF.N'T NQ 911NC
7301 OHMS LN #-%0
27 ,412.0010
MTNNEAPOIJS MN 55/39
LOT J, BLOB 2, RAVENWOOD
162.12
162.11 1
f 6,163.65 1
f 6,161.65
S 1053790
162.12 1
S 2.431.12 1
111
22,697.01
SA -5029 - Page 2 of 3
r
ANIL
COMPILED ICE
COMPLITFD BY: C. MC
REVISEDASSESSMENTROU-NO.M"
LETTING NO. 4/PIIOIFC�' NO. 9193 k „94
9901: CENISJRY AVE SW FROM SUNSET ST SW TO DALE ST SW
9991: DAIS ST SW FROM CENTURY AVE SW EXTENSION TO SOUTH GRADE RD SW
BYCONSTRUCTIONOPSTORMSEWEIL SANTTARYSF .WERkSERVLCES,WATERMAINk
SERVICES,GRADING,GRAWL BASE, BITUMINOUS BASE, BITUMINOUS SURFACING,
TRAIL/SIUEWALK AND APPURTENANCES
f ]0.00
f 30.m
f 65.00
SANITARY SEVER COST PER FROM FOOT
WATEAMAIN COST PER PROM' FOOT
SIREET/STORM SEVER COST PFR FRONT FOOL'
CHECKED BY: J. RODE
NUMBER OF YEARS: 1
f 15110
GRADING /PREP COST PER FROM FOOT
ADOPTED: WIN"
Ie lln ,
01/]]/1999
0)/1]/1999
REVISION: 11/13/1991
Zed He .j
07/11/1999
0)/3)/1999
INTEREST RATE: 4.%%
ACCT
AYPm
NO.
CET NO.
NAMBk ADpIBS9
OF PROPERTY OWNQ
LEGAL D IPHON
AODHION OR SUBDIVISION
PIOElI
ASS6
PRON1` P
SA ARY
SEWER
WAT AIN
STILma
STORM SEWER
L'RADING
FROWMET
GWIJNG
TRAIL ROW
CREDITS
DFE ERRm
ASSESSMENT
TOTALACTIVB
ASSESSMENT
C NTYMNO.
24
12- 1161071 20
MCLEOD COUNTY AG ASSN
BN CENTURY AVE SW
P O BOX 142
TOT 2 EX THE E200', BLOCK 1,
11.319.0020
HUTCHINSON MN 55550
FAIR GROUNDS ADDITION
4WJ1
40.71
S 14,421 ]0
S 11,421.30
S 51,216.15
18111
f 7}1065
f 67,299.40
24a
12- 11&30079021
COUNTY OF MCLEOD
8]0I ITH STREET EAST
SURE 102
E200' OF LOT 1, BLOCK 1,
2).]19.0025
HUTCHINSON MN 55350
FAIR GROLINDSADDHTOM
200
200
15 6,000.00
f 6,00000
S 15,00000
200
f 3,000.00
S 28,000.00
25
H- 11630039090
JEFFREY THOMAS TRAXLER
1055 DALE ST SW
40
1055 DALE ST SW
TRACT D OF W 112 NE 1/4 NW 1/4
From Fw
23.012.1500
HUTCHINSON MN 55350
SECTION 12116 -30
1819
125
f 5,750.00
S ])5000
S 8,12500
0
S
f 5,000.m
f 15,62500
26
12- 1163 "391m
MARY WHITE
2065 DALE ST SW
1065 DALE ST SW
S13T F N120 "'OF W I12 NE 1/4 NW 1/4
23.012.19M
HUTCS33NSON MN 55550
ILYTNG E OF CSAH n, SECTION 121 IWO
142
145
f 3,MW
f 3,MW
f 8,125m
0
S
f 15,625.00
f 58),]24 W
•• Defmd memlmu )LIB ft wo dderred
uRW a "d or de9d
rS
TOTAL ASSESSMENT ROLI. 5029
55]9)4
S 151,11151
f 151,4151
S 41,O.50.1tl
f 55,98].60
I ,tlIS.m
f 101))8.10
f 690,06310
SA - 5029 - P fto 3 of 3
Hutchinson Citv Center
•
DATE: November 17, 1999
III Hassan SQ t SE
Hutchlttsoo. NN 55350.2522
320-587.5151/F" 320.234 -1230
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
610: *46
HISTORY
On October 18, 1999. Victor and Lucille Arlt submitted applications for a variance and lot split.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson
• Leader on Thursday, November 4, 1999.
3. The proposed lot split would need a variance for size, depth and width.
RECOMMENDATION
Planning Commission unanimously recommends approval of the lot split and variance with the following
conditions:
1. The property owner must remove the concrete slab that crosses the property line or provide the
appropriate easement.
_. The newly created lot must comply with all setback requirements when a home is constructed on the
ppropert (25' front; 8' side; 25 rear).
3. [f gas or electrical lines need to be relocated, it is at the expense of the owners.
Respectfully submitted,
Dean Wood,Chairman
Hutchinson Planning Commission
cc: Victor and Lucille Arlt, 612 -2nd Avenue SW, Hutchinson, MN 55350
•
Mnxw on' cIcld p - /�
Pursuant to Section 6.04, of Zoning Ordinance No. 464, the Hutchinson Planning
Commission is hereby submitting its findings of fact and recommendation with respect to
the aforementioned request for a variance.
CITY OF HUTCHINSON PLANNING STAFF REPORT
To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson, •
Gary Plod, Jean Ward, John Rodeberg, John Olson, John Webster,
Mark Hensen, Mark Schnobrich, Steve Madson, Dick Nagy, Christie
Rock and Julie Wischnack
Date: November 4, 1999 —Meeting Date November 16, 1999
Applicant: Victor and Lucille Arlt (property owner)
Property
Location: 612 2 od Avenue Southwest
Brief Description
The property owner is requesting to divide the lot into two parcels. The lot is
approximately 14,667.81 square feet in size. The proposal would divide the lot into two
lots — the lot with the home would be 8,052 square feet and the vacant lot would be 6,710
square feet. The width of the lot on Second Avenue is 66 feet and the lot on Third
Avenue is 68.51 feet. The property is zoned R2 which requires a minimum lot size of
8,400 square feet and a minim lot width of 70 feet. A lot depth of 120 feet is required.
The existing and proposed lot would need lot size and lot width variances. The proposed
vacant lot would require a lot depth variance. The existing garage would meet the 6 foot
minimum rear yard setback requirement with the proposed lot line, but the cement area
would need removal or an easement granted.
GENERAL INFORMATION
Existing Zoning:
Lot Size:
m
14,667.81 square feet
Existing Land Use: Residential
Adjacent Land Use
And Zoning: Residential
Comprehensive
Land Use Plan: Low Density Residential
Zoning History: NA
4 4'0-2
Lot Depth
Lot Width
I Lot Size Variance Request
Required
120'
70'
18.400 sf Depth - Width - Size
House Lot
122'
66
8.052 sf 0' - 4' - 348 sf
Vacant Lot
92.2 "110.41 68.51' 1 6.710 sf 27.8'/10'- 1.49' - 1.690 sf
GENERAL INFORMATION
Existing Zoning:
Lot Size:
m
14,667.81 square feet
Existing Land Use: Residential
Adjacent Land Use
And Zoning: Residential
Comprehensive
Land Use Plan: Low Density Residential
Zoning History: NA
4 4'0-2
Arkt Variance Request
Planning Commission Review — November 16. 1999
Page 2
•
Applicable
Regulations: Section 8.05 — setback requirements: Section 6.04 - sets forth the
procedure for variances.
SPECIAL INFORMATION
•
Transportation: Access to the proposed parcel would be off of Third Avenue.
Parking: NA
Analysis: The following map provides information about the lot sizes in the
neighborhood to compare to the proposed division and variance:
$1 �, 20 19 18117 '
�2 j
SECOND AVE SW
u.
LIS tea
w
Vi •It pJ,
uo ua ur us ..t. LIS
AVE SW
2 1 211 19 18 �
7 AAI
lnd/utu LOCltion d P�opv,y
The unique configuration of the lot relates to the right of way configuration of Third
Avenue. East of this lot. the right of wav is diminished in size, creating a shorter lot
depth for this property. The property has services, sewer and water, available on the
Third Avenue side. This area was platted in 1938, which was prior to zoning ordinances
being in place for lot width and size requirements. The lots in this area (on Third
Avenue) were originally platted with 132 foot lot depths. When the street was acquired,
this moved the lot depths back.
The following variance criteria should be considered:
The characteristics of the subject property which prevent
• compliance with the said requirements of this ordinance; the
minimum reduction of the requirements of this ordinance which
would be necessary to permit the proposed use or construction:
Arit Variance Request
Planning Commission Review — November 16. 1999
Page 3
and the particular hardship which would result if said particular
requirements of the ordinance were applied to the subject •
property.
Recommendation:
Staff recommends approval of the lot split and the lot size. depth. and
width variances based on the analysis with the following conditions:
1. The property owner must remove the concrete slab that crosses the
property line or provide the appropriate easement.
2. The newly created lot must comply with all setback requirements
when a home is constructed on the property. (25' front; 8' side;
25' rear)
3. If gas or electrical lines need to be relocated, it is at the expense of
the owners.
Cc: Victor and Lucille Arlt. 612 2 nd Avenue Southwest. Hutchinson Mi N 55350
•
Publication No 6078
PUBLISHED IN THE HUTCHINSON
LEADER Thursday, November 4, 1999
Notice of Public Hearing
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
I 1l Hassan Street, Hutchinson MN 55350
phone (320) 587-5151, ext. 258 fax(320)234 -4240
•
Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council
Chambers, at City Hall on Tuesday, November 16, 1999, at 5:30 p.m. for the purposes of holding a public
hearing regarding an application from:
Victor and Lucille Arlt, property owners, 612 — 2nd Avenue SW, are requesting a variance from the lot
width, lot depth, and lot size requirements.
The following is a map which identifies the location of the property:
5
70
11
K 1I
11 /
1
4
1
"
i
D
n
."fl
0
SECOND AVE
sw
>
0 7 4 1 3
2
1
11 32 70
10
s
0 0 1 1! 13
t
n
20 17
's t
AVE
SW
3
o
p Z
2f '
t0
is
t
_ /7 ' 3
n
i s
u
�a
.►
�M
ro Mur. ton ion wP.op.nV
All persons wishing to be heard regarding this application should appear at this meeting or provide written
comments no later than 4:30 p.m. on Tuesday, November 16, 1999. Plans and materials are available at the
city offices for review, b appointment. A complete agenda of the Planning Commission meeting is also
available at the City offices. If you have questions about the proposal, you may contact the Planning
Department at the number provided.
November 2. 1999
Date
CERTIFICATE OF SURVEY FOR VICTOR AND LUCILLE ARLT
PART OF LOT 38, LYNN ADDITION TO HUTCHINSON
SECOND AVENUE SW
AREA 1
8062 Squm
IV
r+twrt
cwt
u
t
P.-
rn
H
0
J
N
o I so sa
: ,aeate .,p -, to.,
TOTAL DESRIPTION (Do")
rwa 0) Lot 38, LYNN ADDITION TO HUTCHINSON.
m ae.e. TV) excaoring-therefroo Third Awrwe SW as now
1 locatad.ova nd across said lot, and
_ I uapt4q thrakom all Thai thereof lying
South of add Third Avenue SW.
o6DD
F-
0
F i67 10 Squad feet
L
\ \ r a
I
H
J NORTHERLY PARCEL
The North 1 MOO feet of Lot 38, LYNN
ADDR)ON'To HUTCHOWN, according to the
recorded Plot thereof.
SOUTHERLY PARCEL
That par of Lot 38. LYNN ADDITION TO
HUTCHVISM according to trio recorded plat
thonsof,Plying north" of Third Avenue
of
1
THIRD AVENUE SW
Except ths- North 12200 Net Trial
• O Dt M wars W
+p(1MY7 +urtlfT Me, tole ferry. Plea of Robert "a prepred b�w wdr w
'dIt:NP egertleleo,W that 1 also dell ll~sed Lead'@Vmyw.vq~ the laws H
tee state of YleMeete.
- - Us. 169.20P! . one• �
FKLM .S 'i MA`M MI�O�Ia.. in wmwsssOD•.. - �. R r re
•
F
RESOLUTION NO. 11364
RESOLUTION APPROVING A LOT SPLIT AND LOT SIZE, LOT DEPTH, AND LOT WIDTH
VARIANCES AS REQUESTED BY LUCILLE AND VICTOR ARLT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Victor and Lucille Arlt. have made application to the City Council for a Lot Split under Section 12.20 and
a Variance from the minim lot size, depth and width requirements under Section 6.04.
The City Code requires properties within the R -2 Zoning District to have a minim lot size of 8,400 square
feet; 70 feet of lot width and 120 feet of lot depth.
3. The proposed parcels do not meet the minimum requirements; therefore requested the following variances:
lot size - 348 square feet and 1,690 square feet; 27.8 feet for depth and 4 feet and 1.49 feet for width.
4. The property has a hardship of extensive right of way on the Third Avenue portion of the lot; sewer and water
services have been provide to the southern lot; and the property was originally platted in 1938, prior to City
zoning code regulations.
EXISTING LEGAL DESCRIPTION:
Lot 38. LYNN ADDITION TO HUTCHINSON. excepting therefrom Third Avenue Southwest as now
located over and across said lot and excepting therefrom all that thereof lying South of said Third Avenue
Southwest.
NEW LEGAL DESCRIPTIONS:
The North 122.00 feet of tot 38. LYNN ADDITION TO HUTCHINSON, according to the recorded plat
thereof
That part of Lot 38. LYNN ADDITION TO HUTCHINSON, according to the recorded plat thereof. lying
northerly of Third Avenue Southwest. Except the North 122 feet thereof.
5. The City Council has considered the recommendation of the Planting Commission and the variance hardship
criteria and found that the variance request has met the hardship criteria.
•
'T 4{" --
Resolution No. 11364
Arh Variance
November 17, 1999
Page 2
CONCLUSION 0
The City Council approves the lot split and the variances with the following conditions:
1. The property owner must remove the concrete slab that crosses the property line
or provide the appropriate easement.
2. The newly created lot must comply with all setback requirements when a home
is constructed on the property. (25' front; 8' side; 25' rear)
3. If gas or electrical lines need to be relocated, it is at the expense of the owners.
Adopted by the City Council this 23' day of November. 1999.
ATTEST:
Gary D. Plotz Marlin D. Torgerson
City Administrator Mayor
Hutchinson Citv Center
40
111 Hassan Strcet SE
Hutchinson. MN 55350 -2522
320. 587- 5151/Fm 320-2344240
MEMORANDUM
r1
LJ
DATE: November 17. 1999
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF PRELIMINARY PLAT FOR WAL -MART ON STATE
HIGHW
Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning
Commission is herebv submittinc its findings of fact and recommendation with respect to the
aforementioned request for a preliminary plat.
HISTORY
The preliminary plat application was received on October 27, 1999. .A public hearing was
noticed in the Hutchinson Leader on November 4, 1999. Notices to property owners were also
distributed on November 4, 1999. The preliminary plat was a approved at the Planning
Commission on Tuesday, November 16, 1999 by a vote of 4 to 3.
FINDINGS OF FACT
1. The required application and plat maps were submitted and the appro priate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the
Hutchinson Leader on November 4, 1999
3. The preliminary plat application was also received with a vacation of right of way
and easement request. The Planning ommission recommended that the City
Council not act on the vacation until a final plat is received.
4. The preliminary plat would combine a number of lots which are under purchase
aggrreement by Wal -mart.
5. The preliminary plat would provide new right of way to connect Atlanta and
Baltimore.
RECOMMENDATION
The Planning Commission recommended approval of the plat with the following
conditions:
•
CONDITIONS
1. Any utilities relocation required will be at the owner's expense.
2. All necessary easements and rights of way dedications will be included
on the final plat.
3. A special easement document must be executed for the area of property
within the vacated street, east of the store, and north of the new store.
4. The owner must grant right of way for a street connecting Atlanta and
Baltimore, as provided in the drawings.
5. The owner is required to build the street between Atlanta and Baltimore.
6. The owner must construct the northern section along the western
property line and the western portion of Denver Avenue to the edge of
the Wal -Mart property as a part of this project.
Primal un recycled paper.
Wal -Mart Findings of Fact
Preliminary Plat
November 17, 1999
Page 2
7. Road construction documents for all streets must be submitted for
approval.
8. A storm water redesign and easements must be submitted and approved.
9. A wetland delineation or certification of no wetlands on the site must be
submitted.
10. Trees must be replaced or payment of 52.300 to the City must be
submitted.
Respectfully submitted.
Dean Wood. Chairman
Hutchinson Planning Commission
Cc: Darcy Winter, Winter and Associates, 3722 West 50' St., Mpls MN 55410
Wal -Mart Stores, Inc., 2001 SE 10 Street, Bentonville AR 720712 -6489
Word of Life Church. 950 School Road SW. Box 595. Hutchinson MN 55350
Susan and Joette Schantzen. 405 Hassan Street. Hutchinson MN 55350
Steve Besser, 409 Sibley Avenue N. Litchfield MN 55355 (Fax 320- 693 -9129)
Joe Krammer, Krammer Enterprises Inc., 145 South Holcombe. Litchfield MN 55355
Bernie McRaith, 600 Tyler Street SW, Hutchinson MN 55350
Rick Albein, Champion Auto Stores, 725 Baltimore Avenue, Hutchinson MN 55350
CITY OF HUTCHINSON PLANNING STAFF REPORT
•
To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson,
Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster,
Mark Hensen, Mark Schnobrich, Steve Madson, Dick Nagy, Christie
Rock and Julie Wischnack
Date: November 4, 1999 — Meeting Date November 16, 1999
Applicant: Wal -Mart Stores, property owner
Word of Life Church, property owner
Joette and Susan Schantzen, property owner
Krammer Enterprises, property owner (has not signed applications
see letter)
•
Property
Location: North and Northeast of Wal -Mart Store, West of State Highway 15
Brief Description
The property owners are requesting two applications:
I. Vacation of easements and a partial vacation of City right of way (Baltimore and Boston).
2. Preliminary Plat — to create one lot from the five existing parcels.
Vacation Request
Wal-Mart is proposing vacation of the street to accommodate a redesign of their parking lot area. There are
utilities located within that street which would still require an easement. Staff met with the neighboring
property owner and the owner of the Champion Auto Parrs Store to discuss the vacation request. They
were concerned about having access easements and the potential for MNDOT to remove access to State
Hiehway 15. The applicants discussed moving the street behind lots 3 and 4 to provide frontage to
Champion Auto Parts (lot 5) and lot 2. The neighbors indicated they felt relocation of the street rather than
vacation with easements was an acceptable compromise.
Staff would accept the vacation request if the following items were addressed:
1. The new street design must be approved by the City Engineer. There is a concern about
the traffic patterns in this area. Perhaps a more curvilinear street design may make a
more definitive area between the Wal -Mart parking area and the City street.
2. The newly dedicated easements in the vacation area must be also dedicated by a separate
document. The separate document shall outline maintenance issues, access to property,
and restoration guidelines.
3. The vacation would only be granted simultaneously with a final plat approval. (The
vacation should not be allowed until the new street alignment and design is approved.
The City would also be assured the new right of way would be dedicated.)
4. There are 8 existing boulevard trees on Boston Street. The owner would be responsible
for reimbursing the City for those trees ($2,300) or provide a replanting on the northern
portion of the property along Century Avenue.
•
Preliminary Plat
Easement Areas
There are utilities which will require relocation as a result of the store expansion and parking area. The
new easements would need to be dedicated with the final plat and by separate document. The utility
relocations would be entirely at the owners expense.
Wal -Mart Vacation and Preliminary Plat
Planning Commission Review — November 16, 1999
Page 2
Street on Western Portion of the Property
Staff is requesting construction of a nordi south street from Century to Dale Street alone the western
property boundary at the owner's expense. t See Map) The City's request is for a number of reasons:
1. The City is in need of a north/south collector street in this area to alleviate traffic issues
on State Highway 15.
This road would eventuaily align with Harrington Street to the north and connect at the
south to Airport Road.
3. The expansion of the store. will add more traffic into the area. Currently, the store of this
size should experience approximately 5.200 trip ends per day. (Each trip, one in — one
out, counts as one trip end.) The expansion of 100,000 square feet will expand that to
approximately 9,000 trip ends per day.
There are two options for construction alignment:
1. Construct the road from Century Avenue to the ditch line and follow the ditch until
Denver Avenue. Staff has discussed the City being responsible for filling the ditch.
2. Construct the road along the western property boundary. This option would require a
rearrangement of the proposed storm water pond. There may have to be relocation of
utilities in this area as well.
The developer has agreed to construct the portion from Century Avenue to the ditch line and the remaining
portion of Denver Avenue. The developer feels the City should be responsible for the ditch portion and
assess that cost to adjacent owners at another time.
Wetlands and Storm Water Pond
The National Wetlands Inventory indicates a wetland in the northeastern portion of the property.
Delineation information or certification that there are not wetlands in the area, must be submitted.
The existing storm water pond will need to be relocated and expanded. The final storm water pond and
design must be approved by the City Eneineer. A stipulation of the final plat should include the owner's
responsibility for on -going maintenance of the storm water pond. The storm water pond area should also
be encumbered by an easement, if the City needed access to the pond at some point in the future.
' Ott I
}
z
m AT NTA
FlRS ] Possible new
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FN nuAnds lerviewed
vac"an Real Id 6 B ^
RE AVE SW
Option t WAL •MART SUBO/Vt5'(ON
construct wer ORch
Complete Dower Avenue R ONE
Ogion 1 LOT ONE APPLEBEEt
Comwmen en wen e�eoeny rm ADDITION
ComO�eb Oenyu Avenue
BLOCK t DENVERAVESW
OUTLOTC 3 [4]
Wal-Mart Vacation and Preliminary Plat
Planning Commission Review — November 16. 1999
Page 3
. GENERAL INFORMATION
Existing Zoning: C4
Lot Size: 27.68 acres
Existing Land Use: Commercial/Vacant
Adjacent Land Use
And Zoning: C4 and C1
Comprehensive
Land Use Plan: Commercial
Zoning History: The original structure was constructed in 1992.
Applicable
Regulations: Chapter 12, SubdivisiorvPlattine. Section 8.05 — setback requirements: Section 6.04 -
sets forth the procedure for vanances.
Parking Requirements: The proposed structure would be 192,000 square feet, which would required 1056 spaces.
Recommendation:
•
Staff recommends the Planning Commission act on the vacation application and would
then request the City Council delay action until the final plat is reviewed. This would
ensure the proper rights of way are dedicated.
Staff recommends approval of the preliminary plat with the following conditions:
1. Any utilities relocation required will be at the owner's expense.
2. All necessary easements and rights of way dedications will be included on the
final plat.
3. A special easement documents must be executed for the area of property within
the vacated street east of the store, and north of the new store.
4. The owner must grant right of way for a street connecting Atlanta and Baltimore
(in a city approved configuration).
5. The owner is required to build the street between Atlanta and Baltimore.
6. The owner must construct a north/south road (aligning with Harrington) as a part
of this project.
7. Road construction documents for both streets must be submitted for approval.
8. A storm water redesign and easements must be submitted and approved.
9. A wetland delineation or certification of no wetlands on the site must be
submitted.
10. Trees must be replaced or payment of $2.300 to the City must be submitted.
Cc: Darcy Winter, Winter and Associates, 3722 West 50" St., Mpls MN 55410
Wal -Mart Stores, Inc.. 2001 SE 10" Street, Bentonville AR 720712 -6489
Word of Life Church. 950 School Road SW, Box 595, Hutchinson MN 55350
Susan and Ioette Schantzen, 405 Hassan Street. Hutchinson MN 55350
Steve Besser. 409 Sibley Avenue N, Litchfield MN 55355 (Fax 320 -693 -9129)
Joe Krammer. Krammer Enterprises Inc.. 145 South Holcombe. Litchfield MN 55355
Bernie McRaith, 600 Tyler Street SW, Hutchinson MN 55350
40
Publication No 6081
PUBLISHED IN THE HUTCHINSON
LEADER Thursday, November 4. 1999
Revised Map November 4. 1999
Notice of Public Hearing
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
I11 Hassan Street, Hutchinson MN 55350
phone (320) 587 -5151- ext. 258 fax(320)234-4240
Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council Chambers, at City
Hall on Tuesday, November 16,1999, at 5:30 p.m. for the purposes of holding a public hearing regarding an application
from:
Wal-Mart Stores. Inc.. property owner, is requesting a preliminary plat and partial vacation of a city street (Boston and
Baltimore); and vacation of easements.
The following is a legal description:
The drainage and utilitv easements as dedicated in Wal -Mart Subdivision. according to the recorded plat thereof. McLeod County,
Minnesota lying within Lots I and 3. Block L
The drainage and utility easement as dedicated in Paden first addition. according to the recorded plat thereof. McLeod Comm. Minnesota
lying within Lot 1. Block 3: and Lots 3 and 4. Block 2 all in Paden First Addition.
That part of Boston Street and the part of Baltimore Avenue as dedicated in Paden First Addition, according to the recorded plat thereof.
McLeod County, Minnesota Iving south of the westerly extension of the north line of Block 2, said Paden Pint Addition and lying west
of the southcrly extension of the east line of Lot 4, said Block 2.
The following is a map which identifies the location of the property:
i
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All persons wishing to be heard regarding this application should appear at this meeting or provide written comments
no later than 4:30 p.m. on Tuesday, - November 16, 1999. Plans and materials are available at the city offices for review,
by appointment. A complete agenda of the Planning Commission meeting is also available at the City offices. If you
have questions about the proposal, you may contact the Planning Department at the num l�q provided.
November 4, 1999
Date
D.E. vv' N7=ER & ASSUCLIArES, UNC.
3722 West -50th Street, #365
• Minneapolis. MN 55410
Phone (612) 8684807 Fax (612) 924 -1051
November 5, 1999
Ms. Julie Wischnack aICP By Fax: 320- 234 -4240
Director of P.anningVZcni:.gBttilding
111 Hassan Street S.E.
Hutchinson,.vlN 55350 -25Z2
Re: Joe Krammer Enterprises, Inc. to D.E. Winter & Associates, Inc.
Or Assign$, Hutchinson, Minnesota
Dear Julie,
Pursuant to your request I have asked the representative of Joe Krammer Enterprises.
inc tilt. Joe Krammer, Jr. to execute the City of Hutchinson application 'or swee
vacation, in fact I asked you to fax to Iiu attoincy the documents. "which for your
information he continues to compiain are still incomplete because he has not received auy
exhibits which are noted thereon, therefore he is unwilling to sign that document.
Please note that the Purchase Agreemem is in full force and effect and as such I represent
D-E. Winter & Associates, Inc. I am the Contract Purchaser. equal to a Contact for Deed
Contract Vendee, especially in this case as Mr. Krammer has executed a deed which has
been placed in escrow with Cornmonwealth Land Title Insurance Company subject only
to the Purchaser's satisfaction of it contingencies and Purchasds derision to close. With
the of the Connect Purchaser, Contract Vendee, I have made application for the street
vacation, which vacation would not be effective against Krammer's interest but if he
conveys his interest (closes with me on the property) then this would be effective. You
may want to run this by the City Attorney but please note that my legal counsel has
informed me that the rights of the Contract Purchaser should not in any way preclude this
application for vacation.
I am sorry that we couldn't make this happen the easy way which is simply having Mr.
Kianimer execute the document but that appears not to be in the cards. Please review this
letter and call me to discuss this further. There may be other alternatives to consider if
this is an issue. Thanks for your help with this matter.
Respectfully submitted,
Darcy E. winter
DER%$ jts
cc: Greg Franck
'rim 5toltman
Roy Coverr/Art Scott
0
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HF:NRETTA, CROSS, NESS & DOLAN
ATTORNEYS A: LX.V
409 S18LEY AVENUE NORTH
W®hm B. Dolor LiTUMFIELD, MDVNESSOTA S535S•3130
Sena K Dena -T
1111phm (720) 693 9+21
14 Mt-6"9331
FAX (320) 69}9139
November 5, 1999
Ms. Julie Wischnack
Director of Planning
Citv of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Dear Ms. Wischnack:
of Cau j
t'h F. Cis,::.
Shoe K Nam
Rabat L Hmeem (1918. 1969)
VIA FACS12K LZ AND U8 MAIL
RE: Petition to Vacate
Our Client: Joe Kramlaer Ent. Inc.
(Our File No. 99- 5562.001)
I am writing in follow -up to our telephone conversations of the past several
days. As you are aware, we represent Joe Krammer Enterprises, Inc., as seller and
current fee owner of Lot 4, Block 2, Paden First Addition, County of McLeod, State of
Yffnnrnnta. 1), F. Winter and A,vvnriatrs, Tnr , and /nr a"gns, is thr pnrrha,wr of thi&
properri under a purchase agreement dated July 12, 1999.
1 have received facsimile tran ot+isai as of portions of a petition for the vacation
of certain drainage and utility easements, as well as portions of Boston Street and
Baltimore Avenue, in the Wal-Mart Subdivision and Paden First Addition. i have
discussed this matter with Joe Krammer, CEO of Joe Krammer Enterprises, Inc. Mr.
Knuainer will US& join nor sign the petmon.
Please convey the following to the Planning Commission and Council, as Joe
Krammer Enterprises, Inc.'s formal response:
Joe Krammer Enterprises, Inc, as current fee owner of Lot 4, Block 2,
Paden First Addition, County of Mcleod, State of Minnesota, opposes any
YEN Qi INI MINIM 9T i1i�T OM Ing jnY WININ rllifl M)
However, provided that no such vacation or replat shalt be recorded
or take effect unless and until D. E. Winter and Associates, end /or
assigns, have completed the purchase and are the record owners of
this property, this objection may be disregarded.
• QYd(Iled NMrW thider Rr4 lIS t Aho LwvLwd m Noah Dok= / ��) _
Ms, Julie Wischnack
• November 5, 1999
?me ?N.vo
Please feel free to contact me with any questions or concerns.
Very truly yours,
HENRETtA, CROSS, NESS & DOLAN
{j
Steven V. Sesser
Joe Krammer
D. E. Winter (fax only)
Thomas P. Stoltman, Esq. (fax only)
•
•
Jti
MBRENUER
BANKING• INVESTMENTS -TRUST • INSURANCE
13REMER BANK
LUC \TED \T CAIH WISE FOODS
1020 HwHWAr IS SOUTH
HUTCHINSON. MINNESOTA 55350
320) 337 -2477 . F -%x ( 320) S87 -9186
Hutchinson Planning Staff
City Center
1 1 1 Hassan Street SE
Hutchinson, MN 55350
Hutchinson Planning Staff:
In the November 16 public meeting, you will be giving consideration to a
Wal -Mart proposal to vacate certain streets and easements. We will have
representatives at the meeting, but are also providing written comment.
Bremer is an affected landholder as the property we recently purchased for
branch expansion borders on Boston Street and needs these streets for
convenient access.
Traffic flow expectations were a key part of our decision process for the
purchase and we see the proposed change as having a negative impact on
the traffic flow. Banking is a high traffic business that is very much affected
by convenience of access. This site would not have been our primary choice
with the proposed change. Other sites that we considered seriously have
since been taken (one by another bank), leaving us without a good
secondary choice for sites at this time. This proposal is not in our best
interest and we would like to see it voted down. If, however, the proposal is
accepted, we would seek compensation for the changed property value.
Sincerely,
Roger Madison
Senior Vice President
HUTCHINSON • HUTCHINION -CASH WISE FOODS • WILLMAR • WILLNAR -C {5H WISE FOODS
1 _4 -HOUR PHONE BANK I- 800- 908BANK TDD I- 800 - 8 29 6 19 5 _
BREMER BANK IS MEMBER FDIC
RESOLUTION NO. 11365
RESOLUTION GIVING APPROVAL OF A PRELIDHNARY PLAT AS SUBMITTED BY
W ALMART
WHERE AS, Wal -Mart, applicant and property owner: Word of Life Church: Susan and Joette Schantzen;
and Joe Ktammer. Krammer Enterprises: property owners, have submitted a preliminary plat for subdivision
in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have
been duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and
requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. That said preliminary plat of WAL -MART SUBDIVISION is hereby approved and
. accepted by the City as being in accord and conformity with all ordinances, City plans and
regulations of the City of Hutchinson and the laws of the State of Minnesota subject to the
following conditions:
1. Any utility relocation required will be at the owner's expense.
2. All necessary easements and rights of way dedications will be included on
the final plat.
3. A special easement document must be executed for the area of property
within the vacated street_ east of the store, and north of the new store.
4. The owner must grant right of way for a street connecting Atlanta and
Baltimore, as provided in the drawings.
5. The owner is required to build the street between Atlanta and Baltimore.
6. The owner must construct the northern section along the western property
line and the western portion of Denver Avenue to the edge of the Wal -Mart
property as a part of this project.
7. Road construction documents for all streets must be submitted for approval.
8. A storm water redesign and easements must be submitted and approved.
9. A wetland delineation or certification of no wetlands on the site must be
submitted.
l0. Trees must be replaced or payment of S2.300 to the City must be submitted.
11. The vacation of streets will not be approved until a final plat is submitted.
•
Resolution No. t 1365
Preliminary Plat— Wal -Mart
November 17, 1999
Adopted by the City Council this 23rd day of November 17. 1999.
ATTEST:
Gary D. Plotz Marlin Torgerson
City Administrator Mayor
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Hutchinson Citv Center
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111 Hassan Street SE
Hutchtmon. :MN 55350 -2522
320.587.515UFax 320 - 234 -4240
MEMORANDUM
DATE: November 17. 1999
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CITY OF
HUTCHINSON TO ALLOW STORAGE OF MATERIALS ALONG HWY. 22 SOUTH.
Pursuant to Section 8.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a conditional use permit.
HISTORY
The City is requesting an additional conditional use permit to store items within the recently rezoned I/C portion of the
compost property. The following is a synapsis of the proposed uses: the intention is to store materials integral to the
compostingibagging process done at the sire, as well as utilizing the wood harvesting from the renewable tree screen
for additional bio-mass for the process. In addition the I-C area may also include a recreational trail around the
perimeter that will be available for non - motorized activities (biking, cross - county skiing).
FINDINGS OF FACT
1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
Thursday, November 4, 1999.
2. The proposal is in conformance with the requirements of a conditional use permit
RECOMMENDATION
Planning Commission unanim ously recommended approval of the conditional use permit with the following conditions:
I. The indicated materials are the only allowed materials on that portion of the site. Revisions to those items,
would require a conditional use permit amendment.
2. The planting of buffering materials shall be accomplished by July 2000.
3. If complaints are received and verified, the City shall have the right to review the conditional use permit.
4. Pretreatment of drainage must occur.
5. The piles may not exceed 12 feet in height.
TERMS: City mimes the right to review all conditional use permits at their discretion.
Respectfully submitted,
Dean Wood. Chairman
Hutchinson Planning Commission
cc: Earth Tech, Inc. (Tim Goodman), 3033 Campus Drive North, Suite 175, Minneapolis, MN 55441
Prinm m �Cld paper -
CITY OF HUTCHINS PLANNING STAF REP ORT
To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson, •
Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster,
Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson,
Christie Rock and Julie Wischnack
Date: November 8, 1999 — Meeting Date November 16, 1999
Applicant: City of Hutchinson
Brief Description
The City is requesting an additional conditional use permit to store items within the recently rezoned UC
portion of the compost property. The following is a synopsis of the proposed uses: the intention is to
store materials integral to the composting/baggmg process done at the site, as well as utilizing the wood
harvested from the renewable tree screen for additional bio-mass for the process. In addition the I -C area
may also include a recreational trail around the perimeter that will be available for non - motorized
activities (biking, cross - country skiing).
The types and approximate amounts to be stored are as follows:
1. Logs. This will consist of logs 5" diameter or greater removed from the city by city •
crews or by individuals from the public. This pile will be removed on a yearly basis.
The size of this pile will be approximately 75 feet by 300 feet and 10 feet high.
2. Sand. Two types of sand will be used in the process; 1) Wash sands. Will be used as an
anti- caking agent. 2) Granite sand. Will be used as a mineralizing amendment. This
material will be added to compost to achieve different mixtures for different markets.
These piles will be 30 feet by 20 feet by 12 feet high each (1000 cu yd ea.)
3. Shredded Wood Chips. This product is the end result of grinding the brush that is
collected at the site. This product is generated from the residents as well as the City
trimming crews. This product is added to the compost to provide air space essential to
the process. The pile will be 500 feet by 100 feet by 12 feet.
4. Compost This will be vardwaste material composted for a minimum of three months,
waiting to be bagged. This material will be moved through the system on a yearly basis.
This pile will be 600 feet by 100 feet 12 feet.
(The pile sizes are approximate but do reflect the planned usage.)
GENERAL INFORMATION
Existing Zoning: I -2 and I-C
Property Location: West of State Highway 22, West of Cenex, Southeast of the H.A.T.S.
facility.
Lot Size: approximately 76. 10 acres •
Existing Land Use: Composting
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RESOLUTION NO. 11366
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO
STORE MATERIALS WITHIN AN UC ZONING DISTRICT AS REQUESTED BY THE
CITY OF HUTCHINSON
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MN:
FINDINGS
1. The City of Hutchinson has applied for a conditional use permit to store materials within an I/C Zoning
district.
2. The City requested to store logs, sand. shredded wood chips and finished compost on property north of the
Crow River and east of a ditch line.
3. The piles would be no larger than 12 feet in height
• 4. The site plan is dated November 1, 1999.
5. Plantings and buffer materials would be planted along the northern and eastern portions of the property.
6. There would also be a possibility of a recreational trail constructed in this area.
LEGAL DESCRIPTION:
Lots 9 and 14 9f auditor's plat of the South Half of Section 8, Township 116 North, Range 29
West, of the 5th Principal Meridian, and that part of the former Chicago, Milwaukee, St. Paul
and Pacific Railway Company ri ght of way adjoining said Lot 14 in the West Half of the
Southeast Quarter of said Section 8. Except that part thereof described as follows:
Begmning at the intersection of the north line of said South Half of Section 8 with a line parallel
with and 50.00 feet southwesterly of the center line of State Highwav No. 22; thence
southeasterly, along said parallel line, a distance of 1053.50 feet; thence southwesterly, deflecting
to the right 95 degrees 10 minutes 00 seconds a distance of 184.06 feet: thence westerly,
deflecting to the right 39 degrees 39 minutes 00 seconds, a distance of 249.32 feet; thence
northwesterly, deflecting to the right 45 degrees 11 minutes 00 seconds, a distance of 760.86 feet;
thence northeasterly, deflecting to the right 90 degrees 00 minutes 00 seconds, a dismace of 60.00
feet: thence northwesterly, deflecting to the left 90 degrees 00 minutes 00 seconds, to said north
line of the South Half of Section 8; thence easterly, along said north line, to the point of
beginning.
Also all that part of the Northwest Quarter of the Northeast Quarter of Section 17, Township 116
North, Range 29 West of the 5tn Principal Meridian, lying north of the Crow River.
is
Resolution eVo. 11366
City of Hutchinson Conditional Use Permit (VC area)
:November 23, 1999
Page 2
CONCLUSION
The City Council approves the conditional use permit with the following conditions:
1. The indicated materials are the only allowed materials on that portion of the site. Revisions to those
items, would require a conditional use permit amendment.
2. The planting of buffering materials shall be accomplished by July 2000.
3. If complaints are received and verified the City shall have the right to review the conditional use permit.
4. Pretreatment of drainage must occur.
5. The piles may not exceed 12 feet in height.
Adopted by the City Council this 23' day of November. 1999.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
Ed
•
Hutchinson City Center
Ill Ha Sheet SE
H uLddneon MN S5350-2=
321.587- 5151/Fm 3242344240
MEMORANDUM
DATE: November 17. 1999
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT CONSIDERATION OF EXTENSION FOR A CONDITIONAL USE PERMIT
FOR CEDAR CREST REQUESTED BY ROSALIN EWALD.
• The Planning Commission approved the request for an extension of a conditional use
permit for an additional six months (May of 2000), which was originally issued on May 25,
1999. The conditional use permit was to construct a 36 unit boarding and lodging
residence for the elderly.
cc: Rosalind Ewald, 225 Shady Ridge Rd, Hutchinson, MN 55350
•
ermma w rycra p-
" -( ) -
RESOLUTION NO. 11367
RESOLUTION APPROVING A CONDITIONAL USE PERNUT EXTENSION FOR
CEDAR CREST AS REQUESTED BY ROSALIND EWALD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
The Rosalind Ewald has requested the City of Hutchinson extend the conditional use permit issued to
property on Hillcrest Road for construction of a boarding and lodging residence.
2. The City of Hutchinson originally approved the use with Resolution No. 1 1219.
3. The Planning Commission voted to approve the extension at its November 16, 1999 meeting.
CONCLUSION
The City Council approves the extension to the conditional use permit for an additional 6 months •
from the date of this approval with the original conditions found in Resolution No. 11219.
Adopted by the City Council this 23n day of November, 1999.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
MINUTES
HUTCHINSON PLANNING COMMISSION FOR
Tuesday, November 16, 1999
CALL TO ORDER 5:30 P.M.
• The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present Jim
Haugen, Jeff Jones, Dean Kirchcff, Bill Arndt Jeff Haag, Dave Westfund. Also present Julie Wschnack, Director of
Planning and Zoning; Richard Schieffer, City Legal Counsel and Rick Kjonaas, City Engineer.
2. CONSENT AGENDA
a) CONSIDERATION OF MINUTES OF OCTOBER 19, 1999 AND SPECIAL MEETING OCTOBER 25, 1999.
Mr. Arndt made a motion to approve the minutes. Seconded by Mr. Jones. The motion camed unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION OF VARIANCE AND LOT SPLIT REQUEST BY VICTOR AND LUCILLE ARLT AT 612
SECOND AVENUE SOUTHWEST IN THE R -2 DISTRICT. THE VARIANCE WOULD BE FROM THE LOT
WIDTH, LOT DEPTH AND LOT SIZE REQUIREMENTS.
Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #6078 as published in The
Hutchinson Leader on Thursday, November 4, 1999.
Ms. Vviischnack explained the property owner is requesting to divide the lot into two parcels. The width of the
lot on Second Avenue is 66 feet and the lot on Third Avenue is 68.51 feet The properly is zoned R2 which
requires a minimum lot size of 8,400 square feet and minimum lot width of 70 feet. A lot depth of 120 feet is
required. The existing and proposed lot would need lot size and lot width variances. The proposed vacant lot
would require a lot depth variance. The existing garage would meet the 6 -foot minimum rear yard setback
requirement with the proposed lot line, but the cement area would need removal or an easement granted.
• The unique configuration of the lot relates to right of way configuration of Third Avenue. East of this lot the right
of way is diminished in size, creating a shorter lot depth for this property. The property has services, sewer and
water, available on the Third Avenue side. This area was platted in 1938, which was prior to zoning ordinances
being in place for lot width and size requirements.
John Arlt, the property owners son, addressed the following issues: 1. The lot has been assessed on the Third
Avenue side. 2. The road was reconfigured after his parents had purchased the property. They purchased the
property in 1967.
Mr. Kirchoff moved to close the hearing, seconded by Mr. Westlund the hearing closed at 5:43 p.m. Mr. Arndt
made a motion to recommend approval of the request for the lot split Seconded by Mr. Jones. The motion
carried unanimously.
Mr. Arndt made a motion to recommend approval of the variance request Seconded by Mr. Haag. The motion
camed unanimously.
b) CONSIDERATION OF PRELIMINARY PLAT AND VACATION OF A CITY STREET (BOSTON AND
BALTIMORE; AND VACATION OF EASEMENTS AS REQUESTED BY THE WAL -MART STORES, INC.
Chairman Wood opened the hearing at 5:45 p.m. with the reading of publication #6081as published in The
Hutchinson Leader on Thursday, November 4, 1999.
Ms. Wischnack, said the property owners are requesting two applications:
1. Vacation of easements and a partial vacation of City right of way (Baltimore and Boston).
2. Preliminary Plat — to create one lot from the five existing parcels.
•
MIND I tJ
HUTCHINSON PLANNING COMMISSION
Tuesday, November 16, 1999
Vacation request
Wal -Mart is proposing vacation of the street to accommodate a redesign of the their parking lot area. There•
are utilities located within that street which would still require an easement. Staff met with the neighboring
property owners and the owner of the Champion Auto Parts Store. They were concerned about having access
easements and the potential for MNDot to remove access to State Hwy 15. The applicants discussed moving
the street behind lots 3 and 4 to provide frontage to Champion Auto Parts (lot 5) and lot 2. The neighbors
indicated they felt relocation of the street rather than vacation with easements was an acceptable compromise.
Staff would accept the vacation request if the following items were addressed.
1. The City Engineer must approve the new street design. There is a concem about the traffic patterns
in this area. Perhaps a more curvilinear street design may make a more definitive area between the
Wal -Mart parking area and the City street.
2. The newly dedicated easements in the vacation area must be also dedicated by a separate
document. The separate document shall outline maintenance issues, access to property,
and restoration guidelines.
3. The vacation would only be granted simultaneously with a final plat approval. (The vacation should not
be allowed until the new street alignment and design is approved. The City would also be assured the
new right of way would be dedicated.)
4 There are 8 existing boulevard trees on Boston Street The owner would be responsible for reimbursing
the City for those trees or provide a replanting on the northern pardon of the property along Century
Avenue.
Preliminary Plat
Easement Areas
There are utilities, which will require relocation as a result of the store expansion and parking area. The new
easements would need to be dedicated with the final plat and by separate document. The utility relocations
would be entirely at the owner's expense. AM,
Sheet on Western Portion of the Property
Staff is requesting construction of a north/south street from Century to Dale Street along the western property
boundary at the owner's expense. The City's request is for a number of reasons:
1. The City is in need of a north/south collector street in this area to alleviate traffic issues on State Hwy
15.
2. This road would eventually align with Harrington Street on the north and connect at the south to Airport
Rd.
3. The expansion of the store will add more traffic into the area. Currently, the store of this size should
experience approximately 5,200 trip ends per day. (Each trip one in —one out counts as one trip end.)
The expansion of 100,000 square feet will expand that to approximately 9,000 trip ends per day.
There are two options for construction alignments:
1. Construct the road from Century Avenue to the ditch line and follow the ditch until Denver Avenue. Staff
has discussed the City being responsible for filling the ditch.
2_ Construct the road along the western property boundary. This option would require a rearrangement
of the proposed storm water pond. There may have to be relocation of utilities in this area as well.
The developer has agreed to construct the portion from Century Avenue to the ditch line and the remaining
portion of Denver Avenue. The developer feels the City should be responsible for the ditch portion and assess
that cost to adjacent owners at another time.
Wetlands and Storm Water Pond
The National Wetlands Inventory indicates a wetland in the northeastern portion of the property. Delineation
information or certification that there are not wetlands in the area, must be submitted.
The existing storm water pond will need to be relocated and expanded. The final storm water pond and desig99
must be approved by the City Engineer. A stipulation of the final plat should include the owner's responsibility
for on -going maintenance of the storm water pond. The storm pond area should also be encumbered by an
easement, if the City needed access to the pond at some point in the future.
MINUTES
HUTCHINSO PLANNING COMMISSION
Tuesday, November 16, 1999
Staff recommends the Planning Commission act on the vacation application and would then request the City
Council delay action until the final plat is reviewed. This would ensure the proper rights of way are dedicated.
•
Greg Frank , McCombs. Frank, 8 Luce, said truck traffic would come to the back of the building from Denver
Avenue.
Greg Frank explained a number of parcels are under purchase agreement They would vacate existing
easements as a number of easements cross through the parking lot now. New easements will be platted on
the new plat City staff to review easements and final plat The Wetlands will be reviewed by the Corp of
Engineers. Wal -Mart is willing to pay for 100% of the cost of the road on the north side to ditch, and on the
westerly property (Denver Ave.). Wal-Mart would be willing to pay for one -half the road along the ditch area.
Pat Dalin, representing Novation Credit Union, asked how would rededicating streets affects their access.
Rick Mbein, Champion Auto, asked what will happen to his access to Baltimore Ave., and how will the comer
be signed.
Rick Kjonaas said on the initial plat there are more open questions beside traffic control. The city would have
the expense of maintaining a little traveled street
Greg Frank said Wal -Mart made a commitment for a public street
Rick Albein asked if the located street needed to be there if Champion Auto wasn't.
Darcy Winter, Restate Broker for Wal -Mart, said Rick Albein's proposal for Wal -Mart to relocated Champion
Auto was not economically feasible.
Roger Madison, Bremmer Bank, said they needed the relocated street for access to their property.
Mr. Jones moved to close the hearing, seconded by Mr. Amdt the hearing dosed at 6:38 p.m. Mr. Jones made
• a motion to recommend approval of the preliminary plat with the fdkywing conditions:
1. Any utility relocation required will be at the owner's expense.
2. All necessary easements and rights of way dedications will be included on the final plat
3. A special easement document must be executed for the area of property within the vacated street, east
of the store. and north of the new store.
4. The owner must grant right of way for a street connecting Atlanta and Baltimore, as required in the
drawings.
5. The owner is required to build the street between Atlanta and Baltimore.
6. The owner must construct a north portion of a north/south road (aligning with Harrington) and the
westerly portion of Denver to the west property line as a part of this project.
7. Road construction documents for both streets must be submitted for approval.
8. A storm water redesign and easements must be submitted and approved.
9. A wetland delineation or certification of no wetlands on the site must be submitted.
10. Trees must be replaced or payment of $2,300 to the City must be submitted.
Seconded by Mr. Westlund. The motion carried with commissioners Haag, Jones, Kirchoff, and Woods voting
in favor and Arndt, Westlund and Haugen for denial of the request
Mr. Jones made a motion to recommend approval of the vacation of Boston Street and a portion of Baltimore
Ave. request. Seconded by Mr. Kirchoff. The motion carried.
C) CONSIDERATION OF PRELIMINARY PLAT FOR 112 SINGLE FAMILY LOTS ON 47.99 ACRES AS
REQUESTED BY GREAT PLAINS COMPANIES INC. (EAST OF LAKEWOOD DRIVE AND NORTH OF
SOUTH GRADE ROAD)
Chairman Wood opened the hearing at 7:11 p.m. with the reading of publication #6082as published in The
Hutchinson Leader on Thursday, November 4, 1999.
• Ms. Wischnack explained the proposed plat is configured within the R1 Zoning District There is no request for
rezoning at this time. The R1 area requires a minimum lot size of 10,400 square feet The minimum lot width
is 80 feet and the minimum lot depth 130 feet. A comer lot requires 110 feet at the building line.
The very western cul de sac is over 750 feet in length. This length must be reduced. One of the access points
onto South Grade Road must be removed (or existing Honey Tree Road would be removed and utilize Park
MINUTES
HUTCHINSON PLANNING COMMISSION
November 16. 1999
Island Drive Southwest). There should be an additional right off way dedicated to eventually meet Mcuonaia
Drive (Park Island Drive). Staff has discussed a more curvilinear street pattern on Eighth Ave SW to act as a
traffic calming device. There must be three lanes constructed for accesses onto South Grade Road (add
turning lanes constructed for accesses onto South Grade Rd.). A trail will be installed along Eighth Avenue S
Some of the street names need revision.
Staff recommends approval of the preliminary plat with the following conditions:
1. Revise cul de sac length.
2. Move grading limits away from South Grade Road.
3. Add a turn lane to the design of the accesses onto South Grade Road.
4. Remove storm water ponding areas from proposed building lots.
5. Redesign Eighth Avenue to have a more curvilinear street alignment
6. Provide a northisouth street connection to align with Park Island Drive.
7. Remove one access unto South Grade Road.
8. Applicant must execute a Subdivider's Agreement
Bill Arndt would like to recommend constructing a trail along South Grade Road.
Brian Sullivan RLK, presented a redesigned preliminary plat meeting City Staff requirements.
Mr. Kirchoff moved to close the hearing, seconded by Mr. Jones the hearing closed at 7:37 p.m. Mr. Mrchoff
made a motion to recommend tabling the prelirninary plat until the December 21 to allow the staff time to review
the revised plat Seconded by Mr. Westlund. The motion carried unanimously.
Bill Arndt abstained from voting.
d) CONSIDERATION OF PRELIMINARY PLAT AND CONDITIONAL USE PERMIT TO CONSTRUCT A
WALGREENS STORE AT STATE HIGHWAY 7 AND STATE HIGHWAY 15.
Chairman Wood opened the hearing at 7:39 p.m. with the reading of publication #6083 as published in Dm
Hutchinson Leader on Thursday, November 4, 1999.
Ms. Wischnack said the applicants are proposing two requests: Preliminary plat and conditional use permit TV
preliminary plat would provide one lot from the original eight lots. A conditional use permit is required because
all uses with the C5 District require a special action.
Staff met to discuss the plan and recommends approval of the conditional use permit with the following
conditions:
1. Remove second access (east) from plans.
2. Remove extra parking spaces and revise parking spaces to proper depth.
3. Remove 230 square feet of signage from the plans.
4. Lowest floor of the structure must be 1046.2. An as -built verification will be necessary.
5. Relocation of the utility lines are required at the cost of the owner.
6. Lighting design be changed to incorporate City lighting standards on the perimeter of the site.
7. The owner must provide a copy of the access agreement with the railroad.
8. Landscaping plan be changed to incorporate Forester's recommendations.
Staff also recommends approval of the preliminary plat with the following condition:
1. Appropriate utility easements be dedicated.
Mike Kelser, Told Developer, said they had no problem meeting requirements numbers 2 through 8, but they
were asking both accesses onto 4' Ave. NW remain.
Ms. Wischnack said Mndot has ultimate approval process for the permit for accesses.
John Muske, 71 — 4" Ave NW, said a Walgreen development would increase traffic, and safety hazards. He
doesn't think this the best use of this property. It would be difficult for truck traffic to exit on 3f° Ave. and cause
safety hazards for bike trail. He did not recommend approval of a conditional use permit
Mr. Jones moved to close the hearing, seconded by Mr. Arndt the hearing Closed at 7:40 p.m. Mr. Westlun
made a motion to recommend approval of the preliminary plat with staff relations and with the condition
that the axes issue on 4 Avenue be resolved prior to the December 14 council meeting. Seconded by Mr.
Jones. The motion carried unanimously.
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, November 16, 1999
Mr. Wesdund made a motion to recommend approval of a conditional use permit request Seconded by Mr.
• Kirchoff. The motion carried unanimously.
e) CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW STORAGE OF MATERIALS BY THE CITY
OF HUTCHINSON IN THE 1/C DISTRICT ALONG HWY 22 SOUTH
Chairman Wood opened the hearing at 8:41 p.m. with the reading of publication #6084as published in The
Hutchinson Leader on Thursday, November 4, 1999.
Ms. Wischnack explained the City is requesting an additional conditional use permit to store items within the
recently rezoned I/C portion of the compost property. The intention is to store materials integral to the
composting /bagging process done at the site, as well as utilizing the wood harvested from the renewable tree
screen for additional bio -mass for the process. In addition the I-C area may also include a recreational trail
around the perimeter that will be available for non - motorized activities.
Staff recommends approval of the conditional use permit with the following conditions:
1. The indicated materials are the only allowed materials on that portion of the site. Revisions to those
items would require a conditional use permit amendment
2. The planting of buffering materials shall be accomplished by July of 2000.
3. If complaints are received and verified, the City shall have the right to review the conditional use permit
4.. Pretreatment of drainage must occur.
5. The maximum height of the pile size will be limited to 12'.
Robert Anderson, 1545 Hwy 22 S. encouraged the commission to adopt conditions.
Lawrence Winter, Resource Recovery Coordinator, said the City will probably enhance areas D & E. to make
a more efficient system financially and environmentally. City will put a buffer along easterly border and enhance
screen along the highway.
• Mr. Arndt moved to dose the hearing, seconded by Mr. Jones the hearing closed at 8:41 p.m. Mr. Jones made
a motion to recommend approval of the request Seconded by Mr. Arndt The motion carried unanimously.
f) CONSIDERATION OF EXTENSION FOR A CONDITIONAL USE PERMIT (CEDAR CREST)
Ms. Wischnack said the applicant is requesting an extension of a conditional use permit which was originally
issued on May 25, 1999. The conditional use permit was to construct a 36 unit boarding and lodging residence
for the elderly.
Mr. Arndt made a motion to recommend approval of an extension for a conditional use permit. Seconded by
Mr. Jones. The motion carved unammouslyy.
4. NEW BUSINESS
S. OLD BUSINESS
6. COMMUNICATION FROM STAFF
The next planning commission meeting will be December 21 °. (Christmas week)
The Hwy 22 bypass meetings have been going well.
Holly Kreft will be starting Nov. 22 as our new Planning coordinator.
ADJOURNMENT
Being no further business the meeting adjourned at 8:56 p.m.
•
Memorandum
TO: Mayor and Council
FROM: Brenda Ewing, Human Resources/Transit Coordinator
RE: Transit Issues Formal Letter of Understanding
DATE: November 3, 1999
Attached is the draft of the Transit Issues Formal Letter of Understanding between the City of
Hutchinson and McLeod County. This agreement has been reviewed jointly by staff member
from both entities and has been reviewed by the legal counsel for the City and County.
The Letter of Understanding seeks to set in place a formal agreement with the City and County
to address any service issues that arise as the Hutchmobile transit operation is incorporated into
the Trailblazer Transit operation. As you know, this transition is scheduled to take place on
January 1, 2000.
It is requested that you review the attached agreement and consider approval of the agreement at
the November 9 Council meeting.
If you have any questions, please contact me at City Center.
Enc.
cc: Gary Plotz, City Administrator
0
� -A,
30 Ea i 1' weer Juim 106
"Imcm. MN 55336
?hone 1320)864 -1324
Fax 1320) 8643410
October 26. 1999
Hutchinson City Administrator
I 11 Hassen St SE
Hutchinson, MN 55350
Dear Gary Plow
The attached agreement related to transit issues is being forwarded to you for consideration by the
Hutchinson City Council. Staff members at McLeod County have been involved wah developing the
language which has also been reviewed by County Attorney Michael Junge.
The agreement was reviewed yesterdav with Brenda Ewing as transit director. If this can be
considered at the Nov. 9 council meeting, we will bring it for county board approval Nov. 16. Please
contact me if you have any questions.
Sincerely,
Nan Crary
County Administrator
[Clickhen mid type slog=]
City of Hutchinson
&
McLeod County
Transit Issues Formal Letter of Understanding
Resolution No. 111234, adopted by the Hutchinson City Council on June 8, 1999, states that a
formal agreement between the City and McLeod County will be in place to address
transportation issues and expectations that include, but are not limited to, hours of service, levels
of service, response times, passenger ride times, dedication of buses to Hutchinson, housing of
buses, and employment of existing Hutchinson transit staff.
Trailblazer Transit will strive to maintain and enhance the level of transit service currently being
provided to the citizens of Hutchinson.
The current hours of service at a minimum will be maintained subject to continued review
based upon demand and economics. A communication link between consumers and bus
drivers will be provided. Holiday service is expected on Presidents Day, Martin Luther King
Jr. Day, Veterans Day and Thanksgiving Friday. Holiday service is not expected on New
Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day or Christmas
Day.
• 2. It is expected that a dial-a -ride, demand responsive service will continue to or from any point
within the City. Service provided shall be curb to curb, except that upon special application,
door -to -door service will be considered based on customer need. One -time ride reservations
and standing reservations will continue to be allowed to be made in advance and will be
encouraged. Twenty-four hour advance reservations will receive preference for scheduling.
Same -day service will also be allowed and accommodated as the daily schedule permits.
The transit system will provide safe and reliable transportation service to the residents of the
City of Hutchinson. Certified and trained drivers will treat passengers in a courteous and
pleasant manner and communicate in a cordial way regarding fares, schedules, service
policies and other necessary matters. Drivers shall assist all wheelchair riders on to the
elevator, into and out of the bus and properly secure wheelchairs in the vehicle before
proceeding on the route. Dispatchers will respond to all customers in a cordial manner,
giving complete information and confirming that the customer understands the information
provided by dispatch.
3. The transit system will provide timely response to customer requests for service. Specific
service guidelines such as pick -up waiting time and dispatch contact to drivers will be
established by Trailblazer Transit policy. Regular periodic reports will be furnished in a
mutually agreed upon format reporting information such as cost per mile, passengers per
mile, and passengers per hour to evaluate the efficiency of the transit system.
4. Within the City of Hutchinson passengers should generally expect to ride no more than 30 •
minutes to reach their intended and scheduled destination. In the event the schedule is very
heavy, ride times may increase but should at no time exceed 45 minutes in length. These
standards are subject to change. The goal of the transit system is to balance efficiency with
ride time.
5. The service and operations plans will be designed by the implementation team or a future
transportation advisory committee including Hutchinson representation and approved by the
Trailblazer Joint Powers Board. For the efficient operation of the Trailblazer Transit system,
resources will be shared between cities and /or counties within the defined Trailblazer system
service area.
6. Storage of the buses that service the City of Hutchinson shall be within the City of
Hutchinson or at a reasonable distance to allow for expected service. It is preferred that the
buses be housed inside a garage to prevent potential problems with weather related issues
(cold weather starts, rust or hail damage, etc.) and vandalism. The Trailblazer Transit
vehicles currently assigned to Hutchinson may remain housed at the current garage location
at 1100 Hwy 22 South through March 31, 2000.
All position openings/vacancies with the newly formed entity Trailblazer Joint Powers Board
will be advertised locally in publications to include the Hutchinson Leader /Shopper. Any
interested prospective employees, including all existing Hutchinson transit staff, shall be •
required to apply for positions if so interested. No individual shall receive preferential
treatment during the hiring process. The recruitment processes shall meet all legal
requirements.
The terms and conditions of this agreement are subject to the approval of MnDOT and
Trailblazer Joint Powers Board.
The City of Hutchinson and McLeod County hereby enter this agreement this day of
1999, which will be effective through Dec. 31, 2000.
Any revisions to this agreement as proposed by either party shall be considered by the other
party within 30 days of receipt of the proposed changes.
City of Hutchinson
McLeod County
Date
Date
0
Memo
To Mayor and City Council
LV Lot
Frone Jean Want, HRA Executive Director L
cc: HRA Board of Commissioners
Date: 11/04/99
Re: Approval of the Small Cities Development Program (SCDP) Procedural Guidelines for Single
Family Equity Gap Assistance Program and implementation of the Hutchinson Home
Purchase Opportunity Program. ( HHPOP)
Today, the Department of Trade and Economic Development informed us that the Procedural
Guidelines for the Single Family Equity Gap Assistance Program have been approved and the contract
conditions for the grant have been cleared.
Enclosed please find the Single Family Equity Gap Assistance Program Procedural Guidelines. The
Hutchinson HRA is asldng for your approval and adoption of this Procedural Guide.
Upon your approval of the Procedural Guide, the Hutchinson Home Purchase Opportunity Program will
commence after a final meeting with the participating HHPOP lenders. We anticipate around 30 —50
homes will be assisted with the HHPOP funds in the two targeted areas for new construction, Rolling
Meadows and Islandview Heights.
0
0 Page1
RESOLUTION NO. 11357
RESOLUTION TO ADOPT CITY OF HUTCHINSON SMALL
CITIES DEVELOPMENT PROGRAM SINGLE FAMILY EQUITY
GAP ASSISTANCE PROGAM PROCEDURAL GUIDELINES
Be it resolved that the City of Hutchinson adopts the aforementioned Procedural Guide
and all the conditions contained within the Guide for the Single Family Equity Gap
Assistance Program.
I hereby certify that this resolution was adopted by the City Council of the City of
Hutchinson on November 23. 1999
SIGNED:
Signature
WITNESSED:
Signature
Title Title
Date Date
13
n
G:IHRAIIII" SCDP1Procedural Guidelines , October 19, 1999
CITY OF HUTCHINSON
SMALL CITIES DEVELOPMENT PROGRAM
SINGLE FAMILY EQUITY GAP ASSISTANCE PROGRAM
PROCEDURAL GUIDELINES
PROGRAM OBJECTIVES
FEDERAL OBJECTIVE: The primary objective is to provide financial assistance to low to
moderate - income individuals who are ready to purchase new single family housing.
2. SECONDARY IMPACTS: Secondary impact is to encourage the development of modest single
family homes within the City of Hutchinson.
PROGRAM ADMINISTRATION
1. GENERAL ADMINISTRATOR: The City of Hutchinson is contracting with the Hutchinson
Housing & Redevelopment Authority (HRA). The Hutchinson HRA is responsible for all phases
of the administration of this Small Cities Development single purpose program. The City of
Hutchinson will be the Fiscal Agent and responsible for all financial and progress reports. The
Hutchinson HRA will have principle responsibility for completion of the Environmental
Assessment and development/submission of all required policies and procedures prior to
commencement of program delivery.
2. FIELD ADMINISTRATOR: The Hutchinson HRA will be providing the field administration
services. The Hutchinson HRA is responsible for program delivery including; determination of
household eligibility, application completion and loan approval, assistance with mortgage
financing, closing representation.
3. FEDERAL COMPLIANCE: The City and the Hutchinson HRA will share responsibility to comply
with Federal Regulations regarding the implementation and administration of this Small Cities
Development Project.
4. DATA PRIVACY: Information on program Applicants shall be gathered and released in
accordance with the Minnesota Data Practices Act. All information including names, addresses,
income and income sources, assets and assets sources, credit reports and financial reports will
not be released without prior, written consent of the Applicant as specified by the ACT. The
Data Release Form will be signed by the Applicant(s) and will inform the Applicant of what
information will be released and to whom. Information will only be gathered and released for
solely administrative purposes such as eligibility determination, administrative review,
coordination and securing of leverage funds. Private information may be released to the
following agencies or organizations: City Council of Hutchinson, the Hutchinson EDA, the
Hutchinson HRA, Minnesota Housing Finance Agency, Rural Development, Lending
Institutions, DTED, and HUD.
5. EVIDENCE OF FRAUD: Any administering party participating in the Program shall refer
evidence of fraud, misrepresentation, collusion or other misconduct on the part of the Applicant
`.J
or contractors in connection with the operation of the Program to the State of Minnesota
Attorney General for investigation and possible legal action.
CONFLICT OF INTEREST
GENERAL CONDITIONS: No member of the governing body of the locality and no official,
employee, or agent of the local government, nor the Hutchinson HRA, who exercises policy
decision - making function or responsibilities in connection with the planning and implementation
of the program shall directly or indirectly benefit from this program. This prohibition shall
continue for one year after an individual's relationship with the Local Government or the
Hutchinson HRA ceases. Specific prchibitions are as follows:
a. Program Participation: No member of the governing body of the locality, no official,
employee, or agent of the local unit of government or the Hutchinson HRA, as defined
above, shall accrue direct or indirect program benefits.
b. Contractual Relationships: No member of the governing body of the locality, no
official, employee, or agent of the local unit of government or the Hutchinson HRA, as
defined above, shall obtain direct or indirect interest in any contract, subcontract, or
agreement in any activity in this program that provides financial compensation for
services.
C. Prohibition Extensions: This prohibition extends to contracts or direct benefits in which
a spouse, minor child or business partner may have personal or financial interest.
2. DETERMINATION OF CONFLICT OF INTEREST: When questions arise or a situation is
unclear an initial Opinion of Conflict of Interest shall be sought from the City Attorney. That
Attorney's Opinion will outline areas that the situation is within or outside applicable Federal
Regulations 24 CFR 570, Uniform Administration Requirements and State Statutes 412.311 or
471-87 through 471.89. The Attorney's Opinion shall be forwarded to DTED Staff, and at
DTED's discretion, shall be forwarded to the Minnesota Attorney General for the State's Legal
Opinion.
HOUSEHOLD ELIGIBILITY
INCOME ELIGIBILITY: The single family development program is designed to be of 100%
benefit to households of low to moderate incomes. This target will be achieved by following the
gross income limits as set by the Department of Housing and Urban Development for the
Section 8 Existing Housing Program. Updated income limits, adjusted for family size, shall be
used as HUD produces them. A current income guideline, demonstrating the effective date,
shall be retained within the Hutchinson HRA files. One hundred percent of the homes receiving
the affordability gap assistance will be below 80% AMI.
2. GROSS ANNUAL INCOME: Income for the purposes of this program shall be defined as gross
annual income. Income includes, but is not limited to the following sources:
a. Salary, commissions, bonuses and tips;
b. Interest earned and dividends
G. Annuities and pension payments;
d. Rental property income (gross rents received minus mortgage interest, insurance, property
taxes, maintenance and utilities paid by the landlord);
e. Estate or trust income;
f. Gross annual income from self - employment shall be deemed to be the net profit from said
self - employment. Income will be declared by the Applicant in Schedule C, F, D, or E, Part
III, as appropriate, of the United States Internal Revenue Service form 1040, or any other
such schedule as may be hereafter promulgated, and will be averaged over two full years;
g. Any public assistance including, but not limited to, GA, MFIP, SSI and Unemployment
Compensation for all household residents;
h. Social Security, including survivor benefits;
i. Child support payments;
j. Workers Compensation which replaces salary or wage;
k. Capital gains will be averaged over a two -year period as per the IRS Federal 1040 form.
3. EXCLUDED INCOME: Temporary, non - recurring or sporadic income shall not be considered as
part of a household's annual income. That income will be as defined below, but is not limited to
this list:
a. A one time or sporadic gift.
b. Income earned by children under 18 years of age.
C. Payments for foster children.
d. Medical expense reimbursements.
e. Educational scholarships or student loans used for housing, tuition, fees, or books.
f. Insurance lump sum payments or judgments for health, accident, worker's
compensation and personal or property losses. Any interest income derived from such
sources will be viewed as annual income.
g. Hazard duty pay to a household member in the Armed Forces.
h. A capital gain from the sale of a home.
i A capital gain from the sell off of inventory from a business.
j. Reimbursements for expenses.
k. One time cash in on retirement benefits.
4. INCOME VERIFICATION: Income shall be verified in writing by a third party and for self
employed applicants, the review of two years IRS Federal 1040 income tax forms. The
following verification examples listed below are considered acceptable.
a. An income verification sheet which is signed by a third party at the source of income;
b. The previous two years, signed, tax returns shall be placed in the file for all self
employed Applicants, or when determined necessary to calculate income from business
assets. Tax returns will used to calculate income under those conditions referenced
above. All applicable schedules and attachments are necessary;
C. Signed third party verifications from banks, savings and loans, insurance companies,
and etc.;
d. Such other written /printed verifications as deemed appropriate by Hutchinson HRA.
e. Income documentation supplied by lender will be sufficient for application.
" Income verification information that is more than one year old will not be considered current
or valid and must be reverified.
5. ASSETS: There will be no fixed asset limitation associated with SCDP loans. There will be a 40
liquid asset exemption of $5,000 per household. Any liquid assets in excess of $5,000 per
household will be required to be used as defined below in 5(a). The area is primarily rural with
the population being generally asset rich/income poor. Liquid assets shall be viewed as a
potential loan leverage source.
Asset information supplied by Lender will be sufficient for application.
Assets shall be defined as falling into the following two separate categories for the purposes of
this program:
a. Liquid assets are those defined as cash on hand, deposits in savings or checking
accounts (including joint accounts with children), money market accounts, cash value of
securities which are not retirement based such as stocks, shares in mutual funds, U.S.
Savings Bonds, etc Applicants selling a home in conjunction with the construction of a
single family home under the SCDP will be required to use the sale proceeds for one or
more of the following in order the qualify for the program:
1. Cash Equity into the purchase of the new home
2. Payments to creditors to lessen debt load
3. Payments for judgement, collections, etc.
b. Fixed assets are those that are vehicles, or any other material possession including
real property, or any parcel of land not exceeding five acres. Other assets, which are
defined as fixed solely for the purpose of the Program, include, but not limited to, farm
equipment, boats, snowmobiles, all terrain vehicles, motorcycles, automobiles
INCLUDING all household furnishings, and personal effects.
6. HOME STRETCH CERTIFICATION: Each household using the SCDP must have one
Applicant complete Home Stretch, homebuyer training program, prior to making application to
the Program. The Applicant must produce a certificate of completion.
7. DEMONSTRATION OF NEED: The Applicant must demonstrate a need for the SCDP
financing. The Applicant must secure a primary, permanent mortgage for the maximum amount
allowed for the underwriting criteria set forth for the mortgage product. The Applicant must next
apply all other assets required by the Program, before accessing the SCDP funds, not
exceeding the maximum loan limit.
ELIGIBLE PROPERTIES
LOT SELECTION: Applicants may select a spec house or a lot from the targeted areas
identified in the SCDP application i.e. Island View Heights Second, Third, and Fourth Additions
and Rolling Meadows.
2. HOME CONSTRUCTION: Applicants are not limited to the size of the home to be constructed
other than local zoning ordinances, lot size, affordability restrict, and maximum price limit
restrictions. The Applicant may access any building method, such as modular or stick built,
which is not limited by local zoning ordinances. Homes constructed must meet all local building
and fire codes in addition to those set forth by the State of Minnesota.
3. SPECULATIVE HOMES: The Applicant may purchase a speculative home constructed by a
Developer. To be determined a speculative home, the home must be of new construction and
never been occupied by a renter or homeowner in the past. The home must meet the
maximum price limit set below.
4. MAXIMUM PRICE LIMIT: The total cost of construction (hard and soft costs) or the sales price
of the home may not exceed $112,500.
5. DEVELOPERIGENERAL CONTRACTOR: Applicants may select either targeted site, Rolling
Meadows or Island View Heights. The Applicant will be solely responsible for researching the
reputation and dependability of the Developer they choose. The Applicant is responsible for
assessing the financial arrangement put forth in a contract with a Developer and is solely
responsible for the contractual arrangement between themselves and the Developer. The
Developer must hold a MN Contractor's License.
6. TARGET AREA: The location for construction must be located within the target areas, which
for the purposes of this Program, will be Island View Heights Second,Third, and Fourth
Additions and Rolling Meadows.
7. ELIGIBLE STRUCTURES: The property must be a single family home, single family detached
or twin homes.
8. OWNERSHIP REQUIREMENTS: It is expected that the Applicant will own the home either as
sole ownership, tenants in common or in joint tenancy.
9. OCCUPANCY STANDARDS: The newly constructed home shall be the principal place of
residence of the Applicant. The Applicant will make the property their primary residence within
60 days of completion. Failure to meet occupancy standards will result in denial of application
or repayment of the SCDP loan.
0 10. HOMEOWNER'S INSURANCE: The Applicant must carry current homeowner's insurance at
the time of closing on the SCDP loan with replacement cost insurance coverage required.
11. DEFAULT AND BANKRUPTCY: Applicants shall not be eligible to receive SCDP funding if
they are currently involved in foreclosure or bankruptcy proceedings.
12. FLOOD PLAIN: No housing units may be constructed within a 100 year flood plain.
PROJECT FUNDING
OWNER OCCUPIED PROGRAM DESIGN: The SCDP project shall have three funding
thresholds based on income.
Threshold #1
Household Income Average SCDP Loan Anticipated Maximum SCDP Loan
Below 50% AMI $28,000 $30,000
0
2.
51
Threshold #2
Household Income
50% to 60% AM[
Threshold #3
Household Income
60% to 80% AMI
Average SCDP Loan Anticipated
$18,000
Average SCDP Loan Anticipated
$10,000
Maximum SCDP Loan
$20,000
Maximum SCDP Loan
MAXIMUM FINANCING: The maximum SCDP loan amount extended to any Applicant shall
not exceed the limit set forth above for a dwelling unit.
FINANCING DEFINITIONSIREQUIREMENTS: The Hutchinson Small Cities Development
Program (SCDP) Single Family Construction Program will entail a subordinate mortgage and
note securing the amount of the SCDP funds.
a. Deferred Loans: The mortgage used to secure the SCDP funds will be a 0% deferred
loan. This loan is defined as a loan without interest or periodic payments which must be
repaid in the event the property is sold, transferred, conveyed or ceases to be the
borrower's principal place of residence, or repaid upon full payment of the first, and
second if appropriate, mortgage (s) established to purchase the property.
b. Construction Financing: The Applicant must negotiate and secure their own
construction financing to cover all costs of construction and soft costs during the
construction phase. The construction financing can be rolled over into permanent
mortgage financing. Asa matter of course, the Applicant will need to cover the costs
of transferring the lot into their name prior to executing the construction financing.
C. Leverage Funds: Leveraged funds under the SCDP will have five definitions;
Liquid Assets Applicants exceeding the liquid asset limit will be required to apply the
assets in excess of $5,000 as equity into the home purchase as defined under Section
5.A. Liquid Assets. These liquid assets must be verifiable and available at time of
closing.
Mortgage Financing Applicants will be required to secure permanent mortgage
financing from a participating HHPOP lender, generally a first, and possibly, second
mortgage. Applicants will be required to secure the maximum limit of financing allowed
under the ratios established by the mortgage product.
Cash Equity Applicants may at any time contribute cash equity into the project.
However, if cash equity from the Applicant is required to meet financing totals, the cash
must be escrowed with the permanent financing institution before construction can
begin. All Applicants who receive proceeds from the sale of their current home and
have elected to put the equity in the home (see Household Eligibility 5.a.1.) must escrow
the funds with the lender before construction can begin.
Land: Applicants who purchase their own lot within the target area will be able to apply
the equity towards the purchase as allowed by the mortgage product.
HISTORICAL SOCIETY REVIEW
SHPO REVIEW: All lots to be developed in Rolling Meadows and Island View Heights, Second,
Third, and Fourth Additions have been reviewed by the Minnesota Historical Society to
determine if the land is historically significant. Per correspondence dated April 2, 1999, it was
concluded that no properties eligible for or listed on the National Register of Historic Places are
within the project's area of effect. Therefore, a copy of the above letter placed in each applicant
file will suffice as to SHPO clearance.
MARKETING
1. GENERAL MARKETING:
a. Eligible Applicants will be placed on a waiting list/reservation of funds list on a first come
first serve basis, upon receipt of a reservation letter by a participating lender.
b. Conduct community meeting(s) to inform Hutchinson residents of the availability of and
application process for the Program.
40 c. Issue press releases advertising community meetings and /or information on SCDP grant
application both to local newspapers and to local radio stations.
d. Make direct mailing of program information to the employers within or nearby the
community if necessary to generate additional Applicants.
e. Develop brochures. Send the brochures out in the billing statements of our local utility
vendors, if needed.
Develop posters and post them in prominent areas in the communities.
2. FAIR HOUSINGIAFFIRMATIVE ACTION: It is the policy of the City of Hutchinson to work
affirmatively to ensure that all persons regardless of race, creed, national origin, sex, martial
status, age, handicap or reliance on public assistance shall be treated equally and fairly for
purposes of this SCDP Single Family Development Program.
a. Program promotion conducted by Hutchinson HRA and/or the Hutchinson EDA shall be
inclusive and will exercise care to avoid promotion methods that exclude eligible
Applicants.
b. Hutchinson HRA will provide all Applicants with printed information on Fair Housing at
the time of application.
C. Affirmative promotion shall actively pursue methods of reaching potential Applicants that
are difficult to reach.
41 1. Non - English Language flyers, brochures, etc. will be provided
2. Translation will be used for Applicants in all phases of the program
process if needed/requested by the Applicant.
APPLICATION AND APPLICANT SELECTION PROCEDURES
1. APPLICATION PROCEDURES: Applicants will be selected for participation of the SCDP based
upon 1) completion and acceptance of their application in accordance with program guidelines
and 2) ability to secure the necessary leverage funds to finance the home.
Applications will be placed on a waiting list on a first come, first served basis. The Hutchinson
HRA begins accepting applications and asses the preliminary eligibility of the Applicant upon
receipt of the following information from the lender.
a. Income eligibility of the Applicant for a SCDP loan.
b. Home Stretch certificate verifying completion of the Home Stretch program
C. Submit a purchase agreement or construction contract demonstrating the total purchase
price not to exceed $112,500 and that the home is located within Rolling Meadows or
Island View Heights
d. Completed Homebuyer Qualifier Worksheet, which shows the applicant is mortgage
ready.
e. Reservation letter by lender
APPLICATION PROCEDURE FOR HUTCHINSON HOME PURCHASE OPPORTUNITY PROGRAM
HHL—P
• Upon initial call -in or contact, homebuyers are mailed a Hutchinson Homebuyer Opportunity
Program Information sheet, map of the targeted areas, and a Home Stretch schedule. Interested
homebuyers of the two targeted areas are also instructed by the HRA to take the next Home
Stretch class and to obtain a copy of their credit report to bring to the class. Interested
homebuyers may order a copy of their credit report for $8.00 per person. Include: Full name;
spouse's name (if married); addresses from the past 5 years including zip codes; Social Security
Number; birthdate; name and address of your current employer. Credit reports may be ordered
from the following:
Equifax Information Service Center Experian National Consumer Assistance Center
PO Box 740241 PO Box 949
Atlanta, GA 30374 -0241 Allen, TX 75013 -0949
1-800- 685 -1111 1-888 -397 -3742
www.equifax.com www.experian.com
Homebuyer is instructed to meet with realtor /developer at targeted site(s) and with participating
HHOP lender.
Lender will review HHPOP information including:
• Synopsis of Homebuyer Assistance Program
• Loan Product Sheet
• Authorization to Release Information between lenders, HRA and Homebuyer Counselors
• Lender will pre - qualify homebuyer for a specific first mortgage product and maximum loan amount
and complete the Homebuyer Qualifier Worksheet. In addition, if the homebuyer qualifies for the
any of the following HHOP programs, ECHO program, Affordability gap, or HRA down payment
assistance, the lender will request a reservation of funds from the HRA. A letter will be sent from
the lender to the HRA requesting a reservation.
• Upon receipt of the reservation letter by the HRA, the homebuyer will be placed on a waiting
list/reservation of funds list, where funds will be reserved for up to 90 days. Homebuyer sets up an
appointment with the HRA to complete application for assistance programs.
Homebuyer will complete an application for the SCDP and other assistance programs. HRA will
request income information from the lender. Upon verification of income eligibility for the program
and review and approval by HRA loan committee, a letter of reservation confirmation will be issued
by the HRA to the lender with a copy of the letter being sent to the Homebuyer. (Example; John
Doe is authorized and approved for $ . Terms and conditions of the loan will be
outlined). Closing date set for (date) and (time) at
(location).
CONTRACTING PROCEDURES
The contracting procedures defined below pertain to projects where the Applicant solicits a Developer
to build a home to their own specifications. The use of the SCDP funds is also eligible for speculative
homes already built within the target area. Applicants purchasing speculative homes do not need to
provide the following documentation:
1. PARTICIPATING CONTRACTORS: All contractors participating in the SCDP must have a
Contractor's Application on file at the Hutchinson HRA office. The Developer must provide
documentation of its Minnesota Contractors License.
2. NEW CONSTRUCTION PURCHASE AGREEMENT: The Applicant must provide the
Hutchinson HRA a copy of a signed contract with the Developer for the entire cost of the
project. The contract will be a form approved by the Minnesota Association of REALTORS
which will outline the terms for construction of the home.
3. CONTRACTOR NOTIFICATION: Upon construction financing closing, it is the responsibility of
the Applicant to provide the Developer the issuance of a Notice to Proceed.
4. FAILURE TO START /COMPLETE PROJECT: Upon notification of final acceptance into the
SCDP Program or closing on the construction financing, whichever is later, the Applicant will
have 45 days to submit a project start date to the HRA. If work has not begun within the time
allotted, the Hutchinson HRA retains the right to withdraw the SCDP funds and apply the funds
to the next Applicant.
LOAN PACKAGES
1. PROJECT PACKAGING AND LOCAL REVIEWIAPPROVAL: Upon completion of the full
application and stabilization of project financing, the lenders will present the following information to
Hutchinson HRA:
a. Location of lot for construction or spec home (Purchase Agreement)
b. Purchase price ( Purchase Agreement) and/or Construction Contract
C. Eligibility status of Applicant ( Homebuyer Qualifier Worksheet)
d. Projected acquisition, closing costs and total acquisition + closing costs
(Homebuyer Qualifier Worksheet)
e. SCDP loan amount/Affordability gap request (Homebuyer Qualifier Worksheet)
f. Leveraged funds (Homebuyer Qualifier Worksheet)
g. Lender letter of reservation of funds
h. Miscellaneous information pertinent to the approval and completion of the
project.
2. LOAN FILES: Hutchinson HRA, as the Field Administrator, shall maintain files on each Applicant
throughout the duration of the program. Each Applicant's file shall include the following:
a. SCDP Loan Application; This form will provide information relative to family size and
composition, employment information, household income and assets, and Applicant
affordability. Verification of all income /assets. The Lead Paint Warning and Data
Privacy Statement will be included in the application. The Lead Paint Warning will be
signed by the Applicant attesting that they have read and understand the dangers
associated with lead based paint.
b. Third Party Income Verification; This form provides third party verification of an
Applicants income. These forms shall be signed by a representative from the source of
income;
C. Income Tax Statements: Copies of the Applicant's income tax returns for the two
preceding years, including all schedules for all self employed individuals or as needed
for clarification of income.
d. Leverage Funds Documentation; Escrow deposits, financing letters, etc.; will be
retained in the file.
e. SHPO Response; A copy of letter from SHPO indicating that no properties eligible for
or listed on the National Register of Historic Places are within the project's area of
effect.
Repayment Agreement; This form is the legal mechanism by which a Lien is placed
against the improved property until the loan is repaid, with no interest, at the time of
property ownership transfer,
g. Evidence of homeowners insurance
h. Purchase agreement
Photograph of property
j. Other Pertinent Information; Other information important to the approval and
completion of the project;
LOAN REPAYMENT & PROGRAM INCOME
REPAYMENT PROCEDURES: In accordance with the mortgage document, the SCDP funds
borrowed by the Applicant must be repaid in full if at any time:
a. The property no longer is maintained as the Applicant's primary residence.
b. Title to the property is transferred or conveyed to another party.
10
C. The Applicant pays in full the first, or second if applicable, permanent mortgage.
9 2. PROGRAM INCOME: The City of Hutchinson will use the repaid funds during the active
phase of the project to finance eligible households in the same manner as detailed above. After
project close -out the City will use repaid funds to help address the future housing needs within
the City of Hutchinson for the same purpose as outlined in the preceding procedures.
DEN IAL/COMPLAINTIAPPEALS PROCEDURES
APPLICANT DENIAL PROCEDURE: If a household's application is denied for any reason, a
letter of denial will be sent to the household within 10 working days. The denial letter will clearly
outline the reason for denial and inform the Applicant that an appeals procedure is available.
2. APPLICANT APPEAL PROCEDURE: The appeals procedure is as follows:
A. In the event of denial or a complaint, the applicanticomplaint:
1. Will be informed of the appeal process.
2. Will be given a copy of the appeal process.
3. Will be given a written notice clearly stating under what condition that the applicant was
denied.
B. The Appeal Process:
1. The applicant who wishes to appeal the denial of benefits must submit their appeal
within 14 days of receipt of denial in writing to the Hutchinson HRA, Housing Loan
Coordinator. That appeal must state:
a. The reason(s) for the appeal.
b. Information that the applicant believes is pertinent to the appeal.
2. If the applicant is not satisfied with the decision of the Hutchinson HRA Housing Loan
Coordinator, the Hutchinson HRA Housing Loan Coordinator may make an appeal in
writing to the Project Director, within 14 days of decision. The Project Director shall
review all written appeals with the Hutchinson HRA Loan Review Committee.
3. Further appeal may be made to the Hutchinson HRA Loan Review Committee by
appearing in person before the committee. The Project Director shall respond to the
applicant in writing within 15 working days of appearing before the committee:
a. The results of the review
b. An explanation of the findings
c. The next step the applicant can take if not satisfied with the response
4. If the applicant is denied assistance by the Hutchinson HRA Loan Review Committee,
final appeal may be made to:
Minnesota Department of Trade and Economic Development
500 Metro Square
121 East Seventh Place
St. Paul, MN 55116
11
AMENDMENTS. DIRECTIVES
These procedural guidelines may be amended or supplemented by the Hutchinson HRA in
coordination with the City of Hutchinson. Amendments or changes must be approved by the
Department of Economic Development.
12
Memorandum
To: Mayor & City Council
CC: Gary D. Plotz, City Administrator
From: Marilyn J. Swanson, Administrative Secretary
Date: November 22, 1999
Re: PRESENTATION BY COMMUNITY NEEDS TASK FORCE
Steve Cook, Chair of the Community Needs Task Force, contacted me late on
Friday afternoon, November 19, with a request to be on the agenda for the
November 23 City Council meeting.
Since the packet had already been completed, I told Steve I would write a memo to
! inform the Council that he wished to do an update presentation regarding the
Community Needs Task Force.
!
1
CITY OFHUTCHINSON' PLANNING STAFF REPORT
To: Hutchinson City Council
• From: Julie Wischnack, AICP, Director of Planning/Zoning/Budding
•
•
Date: November 17, 1999 — Meeting Date November 23, 1999
Re: Purchase of Grain Elevator
As part of the flood buy -out program, the City has been completing the final details of the
purchase of the grain elevator property on Ontario Street and Fourth Avenue. Currently,
the City has prepared a bill of sale with Cenex (Hutchinson Coop) for $275,000. The
City Attorney is preparing a purchase agreement for the land, which is owned by Rail
America and Dakota Rail ($89,000). Both amounts are the appraised values of the land.
Staff was concerned about the demolition costs and received some quotes on the removal
of the structures ($36- 70,000). In light of the exorbitant demolition costs, Cenex has
agreed to pay an additional $15,000 toward demolition. Staff has cleared the purchases
and the budget revisions with the Department of Trade and Economic Development and
the Minnesota DNR (grantors). Therefore; the funding required for this purchase and
demolition would be available through the grant.
Staff is requesting direction from the City Council.
Hutchinson Citv Center
III Hassan Streit bE
Hutchinson. NN 53350 -2522
320. 587- 5151/F" 320. 234 -7240
November 15. 1999
Patrick Armon
Business and Community Development Representative
Minnesota Department of Trade and Economic Development
500 Metro Square
121 Seventh Place East
St. Paul MN 55101 -2146
Dear Mr. Atmon-
This letter is to request another change in the budget for the Hutchinson Flood Recovery Project. As
described in earlier correspondence, the City would like to purchase the Grain Elevator property and the
business which is leasing the property. The City would like to offer the property owners 589.000 for the
land. The City has recently had more positive response from the railroad. who owns the properry..
Currently, the City has a bill of sale for the business - S275.000. The City has also received bids for the
demolition of the site, which range from 536.000 to $70.000. The following are the proposed budget
changes:
..mm i +,.wv.w I ILVAw.bL I %love — 10.000 1
RmUrrurr Need 55000 to
comrn
Pnnm on rt W= Doper -
Y 4
SCDP
Expenditures I ,Hove to Amount Remaining
What From 6122199 updated with
Area M1dMN info on 11 /l SN9
1. Acquts &
36 .6 5.00
35 ,511.
iwwNU Need
Rmfdemel
a. .00
14
Agauodaa�i/ Nrd
U
5 .00
16.
0
Rtudaud. U Nrrd
4.U7 QA
469.1 5.00
411.1 5.
-117.9 A9
Coamerdel/Urgua Need
of Acgr
4.000.
,101. 1
0
Ada Vrgem Need
I
6. Ceemace.
25.000.00
20260.00
- 4.740.00
Can ffW'CU /Urgear Nerd
..mm i +,.wv.w I ILVAw.bL I %love — 10.000 1
RmUrrurr Need 55000 to
comrn
Pnnm on rt W= Doper -
Y 4
Letter to Department of Trade and Economic Develooment
November 15. 1999
Pase '_
4. UCDN/l Aequidaon,
DNR
Erpenduures .Hove to
.amount Remaining
•
What
From 6 updated with
1 I.d 7 ; dy 1 -47-30
A&WU19cm Need
Area
NidMN info on 11 /15/99
1. UCDN1I.4 quasaron. SF
278350.00 1
2 78.350.00 1
0
homer Urgent Need
17.985.
.s ., -.g-;;
I Move *7596.64
.t Reudnmal Aegaiddoe.
8.000.00 1
1- .184.96
- 513.79
Admn/Urgem Need
1
'_097.79
curtun
cleavice
3. UCDN/Cleara
52500.00 1
_8.115.90 1
13
Resulenaad Urgent Need
4. UCDN/l Aequidaon,
608.400.00
390.57238 1 `245,816.12
ComnrerdaUUrgnv Nand
5. UCDN/l Cammerdd Aequ
1.000.00
1 I.d 7 ; dy 1 -47-30
A&WU19cm Need
4374.69 1
6. Gearanm
Commedd/Urgem Need
3.000.00
20262.00
+11.154.00
7. General ANrrin MUTIC
17.985.
.s ., -.g-;;
I Move *7596.64
7.919.11
55000 to
curtun
cleavice
& General Adrwa
5.000.00 1.000.
0
This revision would allow for S25.894 to be used for demolition. The business owners have committed to
another S 15.000 in demolition costs. There would be 5363.799.12 remaining. for acquisition. Please let
me know as soon as possible if this revision would be acceptable.
If you have any questions you may contact me at 320 - 234 -4258. The City appreciates your assistance.
�Sincerely,
Julie Wischnack AICP
• Director of Planning, Zoning, and Building
Cc: Gary Plotz City Administrator
Ken Merrill. Finance Director
Mark Sebora- City Attorney
Ed Fick. DNR
Sue Gimse. Mid Minnesota
•
ADDENDUM TO BILL OF SALE
KNOW ALL i�N BY THESE PRESENT, that Hutchinson Cenex Co-op of
Hutchinson, Minnesota, a Minnesota municipal corporation, had previously entered into a Bill of
Sale dated September 3, 1999, regarding the sale of certain buildings and equipment located on
part of Lots 3, 4, 5, 7, 8, 9 and 10, Block 30, South Half of Hutchinson, Minnesota.
Since executing that Bill of Sale, it has become apparent that the City of Hutchinson may
not have the necessary funds to demolish the buildings contained on the aforementioned real
property in Hutchinson and it is the desire of the Hutchinson Cenex Co-op to provide additional
funds so that the demolition of these buildings may be accomplished.
Therefore, as an additional provision to the original Bill of Sale executed on September 3,
1999, the Hutchinson Cenex Co-op agrees to contribute up to Fifteen Thousand Dollars
($15,000) toward the demolition costs of the buildings on said premises. This offer, in no way,
binds the Hutchinson Cenex Co-op to any amounts in excess of $15,000 and the demolition funds
provided by the Hutchinson Cenex Co-op are to be used only for demolition of buildings and for
no other reason. .
I, Gary Teichert, the General Manager of the Hutchinson Co-op, has been vested with
authority to enter into this Addendum by the Board of Directors of the Hutchinson Cenex Co-op
and the organizations, articles and bylaws.
HUTCHINSON CENEX CO -OP
By:
Teichert
General Manager
STATE OF MINNESOTA )
)ss
COUNTY OF MCLEOD )
On this ZZ;" day of 1999, before me, a Notary Public in and for said
county, personally appeared Gary Teichert, to me personally known, who being duly sworn, did
say that he is the General Manager of the corporation named in the foregoing instrument and that
said instn tnrt ent was signed on behalf of said corporation by authority of its Board of Directors
and said officers acknowledged said instrument to be the free act and deed of said corporation.
UC SE90RA glffSOTA Notary Public •
MOrMY Flll - M
W Cam E;Y�.I�n at. swop
BILL OF SALE
11
KNOW ALL MEN BY THESE PRESENTS, That Hutchinson Co-op of the County of
McLeod, and State of Minnesota, ( "Seller "), in consideration of the sum of Two Hundred Seventy
Five Thousand Dollars ($275,000) to it in hand paid by City of Hutchinson, a Minnesota municipal
corporation, of the County of McLeod, and State of Minnesota ('Purchaser "), the receipt whereof
is hereby acknowledged, does hereby Grant, Bargain, Sell and convey unto the Purchaser, its
executors, administrators and assigns, forever, the following described Goods, Chattels and Personal
Property, located upon
That part of Lots 3, 4, 5, 7, 8, 9, and 10, Block 39, South Half of Hutchinson, lying
Northeasterly of a line 9.00 feet Northeasterly of measured at right angles to and
parallel with, the centerline of the main track of the Burlineton Northern Railway,
to-wit:
All buildings, structures, equipment, fixtures and appurtenances thereto, except the
following:
Bulk bins (2)
Overhead bins (4)
Grain dryer
•
Aeration fans
Screener
Temperature sensor
Office equipment
TO HAVE AND TO HOLD THE SAME, Unto the said Purchaser, their executors,
administrators and assigns, Forever. And the said Seller for their heirs, executors, administrators,
covenants and agrees to and with the said Purchaser, their executors, administrators and assigns that
Hutchinson Co-op is the lawful owner of said Goods, Chattels and Personal Property, and has good
right to sell the same as aforesaid; that the same are free from all encumbrances, and
the said Seller will warrant and defend the Sale of said Goods, Chattels, and Personal Property
hereby made unto the said Purchaser, their executors, administrators and assigns, against all and
every person and persons whomsoever, lawfiilly claiming or to claim the whole or any part thereof
subject to encumbrances, if any, hereinbefore mentioned. All right, title, and interest in the above
described property will be surrendered no later than November 1, 2000, however, if Seller can
effectuate this transfer earlier than this date, he will notify Purchaser of the new anticipated date of
• transfer as soon as possible.
IN TESTIMONY WHEREOF. The said Seller has hereunto set its hand this 7.d day of
—� 1999. •
HUTCHINSON C OP
El�: Leonard Pikal
Its Chairman of the Board
By: J Tauer
Its Secretary
STATE OF MINNESOTA)
) ss:
COUNTY OF MCLEOD )
On this -3— day of bei 1922 before me, a Notary Public in and for said county,
personally appeared L- Eena.d Ka I and -� op j, Tau. to me personally
known, who being duly sworn, did say that they are the \� , ,; ,, „S, �h� 3ocsr d •
and 5 P - C - r e �z, r y of the corporation named in the foregoing instrument and that said
W e was signed in behalf of said corporation by authority of its Board of Directors and said
r acknowledged said instrument to be the free act and deed of said corporation.
CHRISTINE W MST
M"Im
E*jAmUMY MY COMMM dRON C MMES 31,1000
313
1
O
0
C/ _
P o Box Erickson and Templin Contracting
430 (E &T Contracting, Inc.) •
845 Highway 7 West - Hutchinson, Minnesota 55350 -1517
Phone ( 587 -6948 Fax (11" 234 -7312
3�
Roads • Building Sites • Drainage ft
5 OCTOBER 1999
City of Hutchinson
City Center
111 Hassan Street S.E.
Hutchinson, MN 55350
ATTN: Julie Wischnack MCP
RE: Demolition Project
This is a quote for the following project:
Complete demolition of the Farmers Elevator drying and storage facility. It would
include concrete removal and restoring the site to grade.
The site is located at Fourth Avenue and Ontario Street in Hutchinson MN.
The estimated cost for the project would be 565,000. to $100.000.
Thank you for the invitation to submit an estimate on this project.
N * --
Otto Templin
President
OT:mv
1
•
CITY OF HUTCHINSON
PURCHASE AGREEMENT
VOLUNTARY ACQUISITION PROGRAM
1. PARTIES This Purchase Agreement is made on the day of
1999, by and between the City of Hutchinson, Minnesota, a municipal corporation organized
under the laws of the State of Minnesota (hereinafter referred to as the "City ") and Rail America,
644 E. Huron Avenue, P.O. Box 70, Bad Axe, Michigan 48413 (hereinafter referred to as the
"Seller").
2. OFFER/ACCEPTANCE City offers to purchase and Seller agrees to sell real property in
the City of Hutchinson, County of McLeod, State of Minnesota, legally described as follows:
That part of Lots 3, 4, 5, 7, 8, 9, and 10, Block 39, South Half of Hutchinson,
lying Northeasterly of aline 9.00 feet Northeasterly of, measured at right angles to
and parallel with, the centerline of the main track of the Burlington Nothern
Railway.
•
11
3. PERSONAL PROPERTY AND FIXTURES INCLUDED IN SALE
None
4. PRICE AND TERMS The parties hereto agree that the estimated pre -flood fair market
value for the property is $89,000.00. The City shall pay the Seller the gross amount of
$89,000.00 for the property calculated as follows:
Pre -flood fair market value
Less flood insurance proceeds
Less FEMA individual and family grants
Less FEMA disaster housing assistance
Less other
Plus land value
Gross to Seller
$ 89,000.00
$
$
$ 89,000.00
The Gross to Seller amount will be reduced by any liens or encumbrances on the property and by
any closing costs assigned to the Seller. The remaining net amount shall be paid to the Seller at
closing.
I hereby certify that the SBA Loans, Flood Insurance for Structural Repairs, FEMA Individual
and Family Grant, and FEMA Disaster Housing benefits defined above have been accurately
reported to the City of Hutchinson that the amounts not used for the purposes identified above
have been fully disclosed and that any and all benefits received for structural repairs have been
identified and fully disclosed.
I
Owner Date
Owner Date
5. DEED/MARKETABLE TITLE Upon performance by the City, the Seller shall execute and
deliver a warranty deed, joined in by the spouse, if any, conveying marketable title subject to:
a. Building and zoning laws, ordinances and State and Federal regulations;
b. Restrictions relating to the use or improvement of the property without effective
forfeiture provisions;
c. Reservation of any mineral rights by the State of Minnesota; and
d. Utility and drainage easements which do not interfere with existing improvements.
6. REAL ESTATE TAXES AND SPECIAL ASSESSMENTS Real estate taxes due and
payable in and for the year of closing shall be prorated between the Seller and City on a calendar
year basis to the actual date of closing.
City and Seller shall prorate as of the date of closing all installments of special assessments
certified for payment with the real estate taxes due and payable in the year of closing. The Seller
shall pay all uncertified special assessments, if any.
• The City shall pay real estate taxes due and payable in the year following closing and thereafter.
Seller warrants that all real estate taxes due and payable in the years prior to and including 1998
have been paid in full.
7. DAMAGES TO PROPERTY If the real property is substantially damaged after the date of
this Agreement and prior to closing, this Agreement shall terminate. If the real property is
damaged materially but less than substantially after the date of this Agreement and prior to
closing, the City may rescind this Agreement by notice to the Seller within twenty-one (21) days
after Seller notifies the City of the damage. It shall be the Sellers responsibility to keep the
property insured until the sale is closed.
8. BOUNDARY LINE. ACCESS. RESTRICTIONS AND LIEN WARRANTIES Seller
warrants that the buildings are entirely within the boundary lines of the property. Seller warrants
that there is a right of access to the real property from a public right -of -way. Further, Seller
warrants that there has been no labor or material furnished to the property for which payment has
not been made. Seller warrants that there are no present violations of any restrictions relating to
the use or improvement of the property. These warranties shall survive the delivery of the deed.
9. CONDITIONS OF PROPERTY Seller is selling the property "AS IS" and makes no
warranties, express or implied, concerning the condition of the property.
0 -2-
10. POSSESSION Seller shall deliver possession of the property to the City not later than the
date of closing unless otherwise agreed to in writing.
11. EXAMINATION OF TITLE City shall pay the cost of title examination including the cost
of bringing the abstract, if any, up to date.
12. TITLE CORRECTIONS AND REMEDIES Should the City find any objections to the
Sellers title, the City shall put such objections in writing and deliver the same to the seller. Seller
shall have one hundred twenty (120) days from the receipt of the City's written title objections to
make title marketable. Upon receipt of the City's title objections, Seller shall, within ten (10)
business days, notify City of Sellers intention to make title marketable within the one hundred
twenty (120) day period. Pending correction of title, the closing shall be postponed.
If the Seller gives notice of intention to correct the title, then upon presentation of the title
corrections to the City the closing shall take place within ten (10) business days or on the
scheduled closing date, whichever is later.
If the Seller gives notice and proceeds in good faith to make the title marketable but the one
hundred twenty (120) day period expires, the City may declare this Agreement null and void and
neither party shall be liable for damages to the other.
If the Seller does not give notice of intention to make title marketable, then City may rescind this
contract.
• 13. TIME IS OF THE ESSENCE FOR ALL PROVISIONS OF THIS CONTRACT
14. MINNESOTA LAW This contract shall be governed by the laws of the State of Minnesota.
15. RECORDING FEES, STATE DEED TAX AND ATTORNEY'S FEES The Seller shall
pay the fee required to record any satisfactions of hens or encumbrances against the property. All
other costs or fees, including the City's attorney's fees, if any, shall be paid by the City.
16. WELL DISCLOSURE Seller certifies that the Seller does not know of any wells on the
described real property.
17. SEPTIC SYSTEM DISCLOSURE Seller certifies that there is no individual sewage
treatment system on or serving the property.
18. ACCEPTANCE DEADLINE This offer to purchase being made by the City shall terminate
and be of no further force or effect thirty (30) days after the date it is signed by an authorized
representative of the City.
• -3-
RAIL AMERICA
0
Seller
CITY OF HUTCHINSON
Dated
Marlin Torgerson
Its Mayor
Attest:
Gary Plotz
Its City Administrator
i
0 -4-
November 17, 1999
• To: Mayor and City Council
From: John Olson_ Asst. Public Works Director
The City of Hutchinson accepted proposals for a used tandem axle truck, cab, and chassis to be
used as a platform for a hook lift system which will haul organic waste containers.
Attached are the General Conditions and Specifications for this vehicle.
The following is a list of the quotes we received.
MANKATO MACK SALES, MANKATO
1996 Mack
Model CL713
QUOTE: $45.000.00
This is the only quote received.
•
The recommendation is for authorizing the purchase of one used tandem axle truck, cab, and
chassis from Mankato Mack Sales, Mankato, MN for 545,000.
•
General Conditions and Specifications
for
Used Tandem Axle Truck, Cab & Chassis
(Used tandem axle truck will be used as platform for a hook lift system
which will haul organic waste disposal containers, additional boxes,
e.g., a flatbed and dump box will likely be added in the future)
0
City of Hutchinson, Minnesota
E
November, 1999
General instructions to Potential bidders
The "City" or 'purchaser' in this document refers to the City of Hutchinson, 111 Hassan
St SE, Hutchinson, MN 55350.
•
The City requests bids from dealers of a used tandem axle truck cab/chassis suitable for
mounting a 50,000 -lb. hook lift system. Bids are to be submitted under the following
requirements and conditions, which are considered essential.
These specifications represent our minimum requirements. You may specify items that
you feel would meet the requirements identified in the Scope and Purpose section of this
document. Naturally, you may specify any item that exceeds these minimum
requirements. Deviations from the minimum specifications must be clearly noted.
Include a description of the vehicle and detailed specifications, with prices, with the bid
and supporting documents you submit. Note each specification, or have an obvious
reference provided to any attached descriptions.
Clearly mark the bid proposal you submit on the outside of the envelope as a bid for the
used tandem axle truck cab /chassis, or place your bid in an enclosed, separate, marked
envelope. Send your proposal to:
Used tandem axle truck proposal
Attn: John Olson
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
The address for inquiries and other correspondence related to these conditions and
specifications, both before and after letting the contract, are to be with and addressed to:
John Olson,
Asst. Public Works Director
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Phone: (320) 234 -4287
Fax: (320) 234 -6971
Scope and Purpose
These specifications are intended to provide a general description for the purchase of a
used tandem axle dump truck cab /chassis suitable for mounting a 50,000 lb. hook lift
system. The City intends to obtain a safe, reliable vehicle with a design capable of
adequately performing its intended tasks, described as follows:
The truck, after installation of the hook lift equipment, will be used to haul organic waste
for the City of Hutchinson. The City of Hutchinson receives and processes organic
wastes from various points within the City and hauls the materials approximately 100
miles to a final processing site. The heaviest use of the vehicle will be when it hauls fully
loaded organic waste containers between Hutchinson and the final processing site. For
public and operator safety, extra care must be taken to include enough horsepower,
torque, and braking capabilities to make starting and stopping under a load of organic
waste as safe as possible.
The truck will be fitted with a 50,000 -lb. hook lift system_ This hook lift will be primarily
used for mounting and dismounting organic waste containers. There would likely be a
dump box, and flatbed built or purchased for use on the hook lift in the future.
The truck will likely be used in this role for at least 2 years. Therefore, the truck must be
of adequate quality to perform the role for that period of time. The truck must be of
adequate quality so only repairs and maintenance considered ordinary would be
expected. Repairs, parts, and maintenance services for both the vehicle and equipment
are expected to be readily available, reasonably close, and from established, competent,
and reliable vendors.
Responsiblltties
The responsibilities of vendors and the City are as follows:
1. Vendors notify the City of contact name(s), address(es), and telephone number(s) of
the vehicle /equipment supplier(s) /manufacturer(s). If applicable, the vendor provides
information about the location(s) of the final assembly point for the vehicle and its
auxiliary equipment. In the event that final assembly of a vehicle /equipment process
takes place in more than one location, the vendor notifies the City, and provides
information about the locations, and briefly describes the final assembly processes that
take place at each location.
2. If the City accepts the proposal, vendors notify the City of the supplier(s) and /or
manufacturer(s) scheduled start date for the final assembly process(es) for each vehicle
or piece of equipment within fifteen (15) days of the start date.
3. Vendors are expected to deliver the finished and fully equipped vehicle /equipment to
a designated audit/inspection site located within the City. The City will conduct one or
more vehicle inspections, either with internal staff or contractors, before final acceptance
of the vehicle.
4. Vendors are expected to make arrangements to correct, or have corrected, all •
deficiencies identified by the City's inspector(s). The vehicle/equipment will not be
accepted until deficiencies are corrected.
5. The vendor provides completely installed and adjusted equipment. The
vehicle /equipment is prepared for immediate and continuous operation upon delivery.
6. Vendors deliver the vehicle /equipment to the City within 120 days starting with the
purchase order date, unless another delivery date is specified in the proposal. The
vendor follows any delivery process described in the detailed specifications of this
document. Vendors have an additional thirty (30) days when more than three (3)
vehicles/equipment of the same type and style are ordered at the same time. The City
may penalize vendors for late delivery, as identified in the detailed specifications of this
document.
7. Vendors notify the City of their estimated delivery schedule, which is submitted with
each proposal. Vendors provide revised finish and delivery schedules as needed until
the vehicle /equipment is completed. Vendors request and receive written approval for
delivery extensions beyond 120 days or the delivery date specified. The City may
request supporting documentation from vendors in order to assess the request for
extension and may impose penalties as outlined in the detailed specifications.
S. Vendors deliver each vehicle ready for service, assuming use of the entire vehicle
and its equipment components covered by this specification. The vendor delivers all
documents required by law or theses specifications no later than at the time of delivery.
The vendor assumes all responsibilities and liabilities incident to delivery of a fully
complete, acceptable vehicle /equipment ready for service.
9. The City conducts acceptance tests on delivered vehicles/equipment within seven (7)
working days after delivery. The City notifies the vendor within ten (10) working days
after the delivery whether or not the vehicle has been accepted. Noted defects are to be
corrected by the vendor within ten (10) working days or as otherwise indicated by the
vendor to the City in writing. Acceptance of vehicles/equipment does not release the
vendor from responsibility for defects due to faulty materials or workmanship appearing
after the final payment has been made, or from any defects covered by warranty.
General Specifications
The vehicle must comply with all requirements of the State of Minnesota as to lighting
equipment, air pollution control equipment, and all warning and safety devices. The
vehicle must also comply with the Federal Motor Vehicle Safety Standards in effect at
the time of the vehicle's manufacture. The vehicle and any equipment mounted on the
vehicle must meet all federal and state requirements, even if they are unintentionally
omitted in these specifications. The vendor is to provide any legal notifications required
by the vehicle or equipment to the City no later than at the time of delivery.
Proposals are to be accompanied by a description of the vendor's product, including
appropriate brochures, literature, and must include a listing of detailed specifications.
These descriptions of the vendors product will be analyzed by a group of equipment
managers and operators. (Proposal packages should be complete so proper
analysis can be made.)
9
The vendor is to supply information and conditions of any standard warranty common to
the vehicle and /or equipment with proposal documents. The vendor may also include
any extended warranty options that are available for the vehicle /equipment, including
their limitations and costs. The City may specify nontraditional warranties in the detailed
specifications section of this document or through a change order authorized by the City
Council.
Detailed Specifications
These specifications are intended to describe a used tandem axle truck cab /chassis,
which is adequate to mount a hook lift system. The purchaser intends to obtain a safe,
reliable vehicle with design qualities appropriate for its intended use described earlier in
this document.
You may adjust these specifications to describe a truck cab /chassis that is
built by a manufacturer you represent or that you have in inventory.
These specifications are the minimum specifications that you are to meet. Any
exceptions to minimum specifications must be clearly noted.
TRUCK CAB /CHASSIS
Section 1 —Vehicle Maintenance
1.10. Access to Cornrnorn Services: The engine and engine components should be arranged so access
for servicing the engine and components is convenient. Amm to ot, wiper fluid coolanUantifreeze,
transmission, power steering, and brake fluid checks, filters and fflls must be able to be made wlhorl
moving or removing other components.
1.11. Maintenance & Inspection Schedule: The vendor must provide one comprehensive list that includes
maintenance and Inspection schedules for the vehicle and related equipment. The list must incorporate the
required maintenance and Inspection of body, chassis, ties, and other equipment and subsystems, as
prescribed by the manufacturer. A set of individual, customized wiring diagrams, indudkg coding. must be
provided for and with each vehide/equiprnent.
1.12. (mss The vendor will provide the City with the opportunity to inspect the vehide/equipment
for compliance with specifications and motor vehicle regulations. The inspections will be completed before
the City accepts the vehicle.
1.13. Tra*i g; Prior to releasing the vehicle, the vendor will provide hands -on instruction in the proper
and safe operation of the vehicle and vehicle equipment, including mechanical, electrical, and subsystem
components. The vendor will conduct an operational familiarization test drive with qualified employee(s).
Upon the vendor's satisfaction with the test drive, the vehicle may be released to the purchaser.
1.14. Additional Op=ieri The vendor will provide the purchaser, no later than at the time of
delivery, with all pertinent warantfes, service manuals, and other documents. Vendors must Include the
names and locations of technical service representatives responsible for assisting the customer. Included
must be a list of all suppliers of parts, service, components, and repairs and maintenance service centers
within the State of Wnnesota. AO labels required for safe, efficient operations of the vehicle and equipment
will be provided by the vendor and affixed before the vehicle is delivered.
1.15. Warranties: The vendor must present information regarding the warranty, if any, that is standard
for this vehiddequlpment. If any extended warranties are offered or available for the vehicle/equipment. the
vendor is to identify extended warranitles and their related costs. The City specifies no extended warranty
for this truck cab/chassis, but may include an extended warranty by a charge order aulhoraed by the City
Council.
0
IJ
Section 2 — Detailed Specifications (Engine, drive train, cab, suspension, etc.)
2.10 Diesel engine with at least 425 horsepower at no more than 1,900 engine r.p.m.
or equivalent as recommended by the vendor.
2.11. Jacobs engine brake
2.12. Electronic injection pump
2.13. Schwitzer turbocharger
2.14. The engine compartment must be sealed to prevent smoke and fumes from
affecting vehicle operators and passengers. The engine must be insulated from
heat and sound by application of a durable material. No surfaces within reach of
an operator or passenger inside the vehicle may exceed 100 degrees Fahrenheit.
2.20. Bendix air compressor (16.5 CFM)
2.21. ONOff dutch fan drive (Water Sense)
2.22. Lightweight aluminum flywheel housing
2.23. 18 speed transmission
2.24. -Transmission ratios: (IowMgh) 13.91/0.71
2.25. Transmission oil coder, PTO mounted pump
2.26. 15.5" ceramic Spicer clutch
2.30. Front axle mounted in back position
2.31. 20,000 lb. Front axle
2.32. Taperieaf front suspension, 16,000 lb.
2.33. Power steering
2.34. Adjustable tlltingftelescoping steering column
2.35. Lube pump for axle, including filler
2.36. Tandem rear suspension
2.37. Herdridcson heavy -duty bar ,1% pin beam connection
2.38 Rubber trtmion bushing
2.39 Rear axle ratlo: 5.38
2.40. Driver controlled differential lock, tandem, both rear axles; w/ warning fight in cab
2.41. Power divider lockout, in-cab manual air valve, w/e warning buzzer & light
2.41. Front tires: 315/WR22.5 J Goodyear
2.42. Cast spoke front wheels
2.43. Cast spoke rear wheel, wl inboard cast drums
2.44. Rear rim/wheel 24.5 x 8.25
2.50. Wheelbase: 250"
2.51. Platform: 238"
2.52. 176" Cab to trunion
2.53. 1/4" steel inside frame reinforcement
2.54. Steel frame section 0.39 x 13.5 x 3.4
2.55. Steel crossmembers
2.56. Pin -type front tow device
2.57. Rockwell 92N HD main cl veshaft
2.58. Rockwell 17N HO interaxle driveshaft
2.59. Hard control valve for trailer brakes
2.60. Aluminum air reservoir
2.61. Parking brake control, 3 -valve system
2.62. Vertical single exhaust type, w/ curved stack
0
Section 2 — Detailed Specifications (Engine, drive train, cab, suspension, etc.)
2.70. 12V Detoo type450 42 MT starting system
2.71. 12V 105A Deico altemator
2.72. 4 ea. 12V batteries
2.73. Air restriction monitor, dash - mounted
2.74. 135 gal fuel tank (LH.), 84 Gal fuel tank (R.H.)
2.75. Steel bumper
2.76. Fiberglass hood
2.77. Bright finished grille
2.78. Conventional cab model
2.79. Tinted glass
2.80. Intermittent windshield wipers
2.81. Air hom
2.82. Integral heater and air conditioner
2.83. Alr drhrer seat
2.64. Fixed rider seat
185. Lapishoulder seat belts
2.86. Marker and clearance lamps
2.87. Bendix air dryer
2.88. Roof mounted radio antenna
2.89. AM/FM stereo
2.90. Speedometer w/ odometer 8 trip odometer
2.91. Electronic tachometer w/ hour meter
2.92. Circuit breaker protection and waterproofed throughout
2.93. Daytime running lights
2.94. Paver point
2.95. Cruise conb
2.96. Halogen headamps
2.97. Standard tail lights
2.98. Trailer electrical hookup
2.99. Backup alarm
2.100. Engine heater
2.101. Silicone hoses
2.102. Mud flaps
2.103. White exterior cab color
2.104. Gauges:
2.105. Exhaust pyrometer
2.106. Air application
2.107. Engine oil temperature
2.108. Transmission oil temperature
2.109. Axle oil temperature
Section 3 — Vehicle requirements for Hook lift materials handling system
3.10. Cab/chasais minimum: Chassis RBM 2,959,000 lbs.
3.11. Cab/chassis C.T.: Between 168' and 180', preferably 178'.
3.12. Frame width: 34' outside, plus reinforcement thickness
3.13. G.V.W.: 50,OW lb. or greater
Section 4 — Miscellaneous
4.01. 1996 or newer truck with less than 250,000 miles.
4.10. Delivery , to be within 120 days or as specified by the vendor in the proposal.
4.11. The City Council of the Clty of Hutchinson reserves the right to accept, reject, request immaterial
modflcation, or request changes orders to any proposals.
4.12. This vehicle and equipment will be used for transporting sold waste by a governmental entity and
is not subject to sales or FET tax.
4.13. Payment will be made in two periodic payments, the first payment being made following a regular
City Council meeting after the vehlde has been delivered, Inspected, and has received final
acceptance. Vendors must prepare an invoice for one half of the vehicle's cast within 10 days of
delivering the vehicle. After January 15, 2000, an Invoice for the remaining balance, including
interest, shag be sent to: City of Hutchinson, 111 Hassan St SE, Hutchlrmm, MN 55350
November 17. 1999
• To: Mayor and City Council
From: John Olson, Asst. Public Works Du.
C �
J
•
The City of Hutchinson accepted proposals for a 50,000 -lb. hook lift system to be mounted on a
tandem axle cab/chassis suitable for loading and hauling organic waste containers.
Attached are the Specifications for One (1) New Hook Lift System
The following is a list of the quotes we received:
J- CRAFT, KIWALL, MN
50,000 hook lift materials loading system installed and operational.
Cash price proposal $20.587.67
CRYSTEEL TRUCK EQUIPMENT, FRIDLEY, MN ( #1)
50,000 hook lift materials loading system installed and operational.
Cash price proposal $22,968.80
CRYSTEEL TRUCK EOUIPMENT, FRIDLEY, MN 02}
50,000 hook lift materials loading system installed and operational
Cash price proposal $24,646.29
ABM EQUIPMENT AND SUPPLY
50,000 hook lift materials loading system installed and operational
Cash price proposal $24.888.00
MACOUEEN EQUIPMENT, ST. PAUL
50,000 look lift materials loading system installed and operational
Cash price proposal $27.866.00
The recommendation is for authorizing the purchase of one 50,000 hook lift materials loading
system from J -Craft, Kimball, Minnesota for $20,587.67.
r L
REQUESTS FOR QUOTATIONS •
50,000 LB HOOK LIFT MATERIALS LOADING SYSTEM
The City of Hutchinson is accepting proposals for a 50,000 -lb. hook lift system to be
mounted on a tandem axle cab/chassis of appropriate size. If you are interested, please
indicate by sending the attached proposal no later than November 15, 1999 to:
John Olson,
Asst. Public Works Director
City of Hutchinson
111 Hassan SL SE
Hutchinson, MN 55350
This specification is intended to describe a 50,000 Ib. hook lift material loading system
suitable for loading and hauling 22' organic waste containers, and towing trailer- mounted
waste containers. The truck and equipment will be used by the City's Resource
Recovery Department
You may adjust these specifications to describe a hook lift system you have in inventory
or is built by a manufacturer you represent. Please make proposals on the system you
believe would suit the intended purpose for this vehicle.
The expected cost of this unit is less than $25,000. Therefore, the City may obtain
quotations or sealed bids. The City of Hutchinson will accept your proposal, •
accompanied by the attached proposal sheet. AN quotations received by the due date
will be considered.
We will review all proposals and make recommendations to the Hutchinson City Council
at a regular meeting of the Council. The City of Hutchinson retains the right to refuse
any, all, or parts of proposals submitted by dealers.
Please return your quotations before November 15, 1999. The quotations will be
,considered at a regularly scheduled meeting of the City Council.
C ,
-Al
E
SPECIFICATIONS FOR ONE (1) NEW HOOK LIFT SYSTEM,
50,000 LB. CAPACITY MATERIAL LOADING SYSTEM
This specification is intended to describe a 50,000 -lb. hook lift material loading system.
You may adjust these specifications to describe equipment you believe is suitable for
meeting appropriate requirements.
Proposals that address preferences in addition to meeting all minimum standards will
receive the highest priority for consideration. Proposals meeting all the minimum
standards will receive priority over those that do not.
❑
Cab /chassis minimum:
•
Cab /chassis C.T.:
•
Frame width:
❑
G.V.W.:
•
Rack width:
•
Rack depth:
•
Rack length:
❑
Rack eye height
•
Loading height
•
Rack weight
•
Load rating:
• Payload
• Dump angle
❑ Hydraulics
• Gear pump
• Hydraulic tank:
❑ Operations:
❑ Trailer Hitch:
Chassis RBM 2,750,000 lbs. (44,70 kn-m)
Between 168' and 180', preferably 176 ".
34" outside, plus reinforcement thickness
50,000 lb. or greater
96'
Approx. 8 ", 20' rack
24', container 22'
62" from ground to CL bar
Approx. 60"
Approx. 5,000 lbs.
50,000 lbs.
50,000 lbs., including container weight
60 degrees rack or container
3,500 p.s.i.
37.5 gpm @ 1,500 rpm @ 3,000 p.s.i.
50 gal. Reservoir, sight glass, air breather temperature
gauge.
In-cab controls — cable standard
Trailer pintle hitch, adequate for pulling additional waste
containers mounted on a trailer.
Delivery date: Please specify a delivery date with your proposal.
Information to be provided with quotation: A brochure and/or any brief sales literature
that gives the City of Hutchinson information about the specifications of your particular
proposal will be helpful in determining final recommendations.
This vehicle and equipment will be used for the transportation of solid waste by a
govemmental entity and is not subject to sales or F.E.T. taxation.
•
PROPOSALSHEET
Contact Name:
Telephone/Fax:
Company Name:
Company Address:
Proposed delivery date:
Option #1
50,000 hook lift materials loading system installed and operational.
Cash price proposal
Please include sales literature that includes specifications. We will use these to
determine the suitability of the truck to its intended purpose. THANK YOU.
Due Date: This form must be returned in person at the Hutchinson City Center, 111 Hassan St SE, or be
received by mail no Later than 5:00 pm.. November 15, 1999 to the City of Huk**»ar at: City of
Hutchinson, 111 Hassan Street SE. Hutddrrson, MN 55350: and to the altenhon of. John Olson.
In sub atfng this proposal, d is understood that the City of Hutchinson reserves the right to rated
arty, aq or parts Of Proposals or request immaterial mod0bafions to them. The Cdy Councd of
Hutchinson is the final purchasing authority. 1Vo confrad exists unti proposals are accepted
by the C/y Counco
jft Hutchinson Area Health Care
Hutchinson Community Hospital
9urns Manor Nursing Home • Dassei Medical Center • Winsted Family Practice Clinic
• 11 0 - V 1095 Highway 15 South Hutchinson. AN 55350 (320) 234 -5000
RECEIVED
NOV 1 ^1999
November U, 1999
CITY OF HUTCHINSON
The Honorable Mayor Marlin Torgerson and
Members of the City Council
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350
Dear Mayor Torgetson and City Council Members:
The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on November 16,
1999, considered a request for purchase of five replacement beds for our Acute Care Nursing Unit. The following
is an excerpt from the meeting minutes.
" Capital Expenditure Regnrat for five new beds for Med/Sure and Critical Care Unit (CCU). The board
reviewed the request for replacement of three patient beds for Med/Surg and two for the CCU (total of five
beds). We will be replacing the Borg Warner beds in Med Surg which are twenty years old and the Hill
• Rom beds in CCU which are ten years old. The beds would be replaced with Hill Rom Advance Series
retractable beds with the following components: built -in scale, side rail communication including nurse
call, and bed exit system. HAHC will purchase the beds through the group purchasing organization, VHA.
• Following discussion, motion was made by Erickson seconded by Snapp to request authority from the
City Council to purchase the five Hill Rom Advance Series retractable beds in the amount of $33,795.
All were in favor. Motion carried."
Thank vou, in advance, for consideration of this request. Don Erickson will be able to address any questions you
may have regarding this item at your meeting on Tuesday.
Sincereiv,
HINSON AREA HEALTH CARE
1 L Philt es
President
/cs
•
��� •��1��
10901 Red C,rcle Drive,
Suite 200, Minnetonka,
MN 55343 -9100 612.912 2600
612.912.2601 FAX
arch i lecture
engineering
environmental
transportation
0
November 11, 1999
Mr. Richard Kjorl
Acting Public Works Director
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350 -2522
Dear Rick:
RE: City of Hutchinson
Airport Basin Collector
SEH No. PHUTCH001.00
RECEIVED
�'• 7 1999
CrN OF HUTCHINSON
10.00
As I indicated at our meeting last week, I have had our surveyors estimate the cost of performing
the design survey for the Southeast Trunk Sanitary and Storm Sewer project. The estimate was
prepared for the entire scope of the Cities project starting with and including the lift station site
near the sewage treatment plant and extending southerly and westerly to the west side of the
Target property approximately 850 feet west of TH 15. This includes both the portions of the
project TETC will design and the portion we will design.
• The cost of this work is estimated to be $24,194.00 and is broken down on the attached
spreadsheet. It appears they have estimated about three days to establish corner locations and
horizontal control. Assuming Pellinen Land Surveying establishes most of horizontal control,
that time is likely to decrease substantially. Additionally, we suggest that a wetland delineation
be done prior to the survey. The cost of doing that is estimated to be approximately $1,300.00.
We propose to perform this work based on our actual hourly rate schedule plus a multiplier.
Please review this information and call me with any questions or comments. If you are in
agreement with this proposal for service, I will prepare a supplemental letter agreement for the
Cities execution.
We are anxious to start this work, with the hope we can get it done prior to the first snowfall.
That will make it easier and less costly for the City.
Thank you for the opportunity to submit this proposal.
rely,
David C. Halter P. .
Project Manager
Enclosure
c: Mike Foertsch
. h: 4anlNierAmanV✓�1.001fmioLay rR propoml,O
Short Elliott Hendrickson Inc. Offices located throughout the Upper Midwest
We help you plan, deign, and achieve.
�
Equal Opportunity Employer
11/11:'99 THII 09:02 F.i1 651 490 2150
P4 huch0001
SURVEY TASKS
TOTAL DIRECT LABOR
A. ADMIN. ✓k OVERHEAD MOLT WIO)
PRELOAMARY SURVEY EXPENSES
I sURVEY VEHICLE 054.50 /HR.
2 IALAGE 0 MO.92/MI,
3 TOTAL STATION • Sg_no pL (G60DIMETER)
4 COMPUTER o S22.00MFL
5 MAPS. COPIES, SUPPLIES, PAINT, ETC,
6 PER DIEM SW /DAY
0, TOTAL EXPENSES
C. TOTAL (A.S )
SURVEY TASKS
CONSTRUCTION
SEH
, MIN'N'ETONRA Z 002
LOC/CCCE SPSU DESCRIPT&rport un, ww.
SURVEY PARTY SURVEY SURVEY SURVEY
COORD. CHIEF ---- --
20398.50
HOURS MLLES HOURS HOURS COST
136
1500 607.50
104 4ffi.o0
280000
0.0E
0.00
0.00
3687.50
24194,00
SURVEY PARTY SURVEY SURVEY
0.00
CONSTRUCTION SURVEY EXPENSES
1 SURVEY VEHICLE 0 5450/ HR,
2 MPLAGE O 50.37IM1.
3 TOTAL STATION 6 $25.OU4iR, (GEODIMETER)
4 COMPUTER 0 =.O0/ HR.
5 MAPS. COPIES, HUBS, LATHE MISC.
6 PER DIEM SW /DAY
E. TOTAL EXPENSES
F. TOTAL(D,E)
HOURS MILES HOURS HOURS COST
DOLLARS
o,00
0.00
0.00
0.00
0.00
0.00
0.00
AW
rc 10901 Red Cirne C Suite 206. Minnetdnlca. NN 55343.9100 2.2600
�SENIC � renfrrcturr _ngrrseu:n¢ environme ntal nra!
0
November 11, 1999 RE: City of Hutchinson
Southeast Area Trunk
Sanitary and Storm Sewer
SEH No. A- HUTCH0001.00
City of Hutchinson
111 Hasson St. S.E.
Hutchinson, MN 55350 -2522
Attn: Rick Kjonaas, Acting Public Works Director
Dear Mr. Kjonaas:
612.9121601 FAX
1ransporrarron
10.00
This letter supplements the Agreement for Professional Services between City of Hutchinson, Owner,
and SEH dated and addresses providing services in
connection with the Southeast Area Trunk Sanitary and Storm Sewer (hereinafter called the
"Project "). The scope of said services is detailed in the attached Exhibit A -1.
Our services will consist of gathering information, performing a limited check of the "Comprehensive
• Sanitary Sewer Plan for the South and Southwest Areas" as they pertain to the Airport Basin in that
report, meetings, preparing engineer's opinion of cost, attending meetings, preparing a feasibility
report, and preparing a draft EAW all as set forth in this letter and the Agreement for Professional
Services between SEH and the City of Hutchinson dated
We will also furnish such Additional Services as you may request or as required.
You will pay us a fee for our services, currently estimated to be , in accordance with Exhibit C -1,
Actual Billable Rate method.
Payment for additional services shall be based on the time required to perform the services and the
billable rates for the principals and employees engaged directly on the project, plus charges for
expenses and equipment, all in accordance with Exhibit C -1.
We have begun work on this project based on a verbal authorization by John Rodeberg, the Public
Works Director. We estimate our services will be completed by December 1, 1999. If there are
delays in the Project that are beyond our control, you agree to grant additional time to complete the
services.
Your budgetary limitations for construction of the Project should be provided to us in writing at an
early date. We will endeavor to work within those limitations. If you request, we will submit periodic
estimates of cost to give you our opinion of the probable cost of the Project. Where appropriate, if
the estimated cost exceeds the budget, we will either request an adjustment in the budget or suggest
Short Elliott Hendrickson Inc.
Oftioes ddated Ihroutinout the Upper Midwest
We help you p(m, dugN and arhvezm
Eaual Opportunity Employer
City of Hutchinson
November 11, 1999
Page 2
a revision in the extent or quality of the Project to assist in bringing construction cost back within the
budget. We do not guarantee that our opinions of probable construction cost will not differ materially
from negotiated prices or bids. If you wish greater assurance as to probable construction cost or if
you wish formal estimates, an independent cost estimator should be employed as provided in Section
V.A.1 of the Agreement and in Exhibit B.
This letter and the Agreement for Professional Services dated along with
Exhibits A -1, B, C -1, and D represent the entire understanding between you and us in respect of the
Project and may only be modified in writing signed by both of us. If it satisfactorily sets forth your
understanding of our agreement, please sign the enclosed copy of this letter in the space provided
below and return it to us.
Sincerely,
Short Elliott Hen . kson Inc.
� C
C �
David C. Halter, P.E.
Senior Project Manager
Accepted this day of 1 19
City of Hutchinson
By:
Authorized Client Signature
_ ®� - ^901 Red CI¢le Drive. Suite M. ?.0. Sox 130. Minnetonta MN 55343 -0130 612.935.59M a12.935.8011 FAX
1 � :rcnrtu:ure :ngrneer!vZ ;.ivvanmenrat ;ranrvor.u::on
•
September 17, 1999
RE: City of Hutchinson
Airport Basin Collector
SEH No. PHUTCH001.00 10.00
John Rodeberg
Public Works Director
City of Hutchinso
inso
111 Hassan Street SE
Hutchinson, MN 55350-2522
We are pleased to submit this proposal for engineering services to provide a Feasibility Report
for the Airport Basin Sanitary Sewer Collector and an EAW for the same project. The attached
table identifies the items we believe are required to complete the feasibility work Please review
this to ensure that you are in agreement on the items that should be included as well as your
perspective on the level of effort required for each item.
Based on this analysis, we propose to provide the services required for the Feasibility Report for
an estimated fee of $7,282 based on actual hourly rates with a multiplier. We, also, propose to
prepare a draft EAW for the City to submit to MPCA. I have not included this in the matrix
attached to this letter. Generally speaking these are not difficult to do for a sanitary sewer
collector main_ We propose to prepare the EAW on behalf of the City for a fee that will range
between $5,000 and $8,000. Based on previous experience we expect this EAW to be on the low
side of the range for this project. Again, it is proposed to utilize our hourly rate structure with a
multiplier for the EAW. The combination of the Feasibility Report and the EAW are expected to
range in fee from $12,282 to $15,282. We are open to suggestions from you on the type of
contract you prefer.
We have taken the liberty of putting this project on our fall survey list with the intent of getting it
surveyed toward the end of October. Please advise me if this does not fit with your needs.
John, thank you for this opportunity to work with you and the City of Hutchinson We, very
much, appreciate it.
f �
David C. Halter
Project Manager
• Enclosure
c: Mike Foertsch
i�iElmOm�¢e�00elAe�M1O3iW� rp pop�ldm
Exhibit A- I
Short Elliott Hendrickson Inc. Offices located throupnout the upper Midwest
'Ne kelp you plan, as tilm and adw-
Equal Opportunity Emplover
A —E7r
• • •
AIRPORT BASIN COLLECTOR
City of Hutchinson
Feasibility Report Cost Esllnute
8117199
Nem
Princ"
Project
Protect
E
Senior
Technician
OIC
ErKill
Stiff
Entonaer
Hydraulics
Technician
Secretary
Expenses
Cost
Schedule
B
1. Gather Exist. Information
1
10
S 1,241.00
24-
2. Check Com . RPI. FbWC&Pwh
4
0
1,053.39
24-5
3, Site Vls#
4
1
4
1
1
$ 30.00
$ 003.19
24-Sepi
4. Layout Alternate Collector Routes 2
1
5
i 472.97
24-
5. Prepare EMinales 2
1
li 002.00
24-
S. Prepare MW Graphics
1
0
S 50.001$
592.85
1 -Oct
7. Attend Information Mt .
1
4
1
$ 30.00
S 524.39
7
5. Pre re OraS R
1
0
1
2
$ 20.00
S 1.076.22
7
9. Prepare Final Report
1
li 20.00 1
i 310.25 1
7
10. Attend Public Heaqng
4
S 30.OD
i 524.39
7
TOTAL
IN
20
0
47
1
0
0
0
3
S 100.00
S 7 282fS6
i
J
Shou Elliott Hendrickson Inc.
'AWSEH ICIM 10901 Red Circle Orive. Lice 200. Minnetonka. %1N 55343 -9100 612.9122600 : FAX
:rchiuciure - neineering environmental "
RECEIVED
`G , y '999
Cr1 Y OF HUTCMN80pj
November 11. 1999 RE: Citv of Hutchinson
Airport Basin Collector
SEH No. PHUTCH001.00 10.00
Mr. Richard Kjonaas
Acting Public Works Director
City of Hutchinson
I 11 Hassan Street SE
Hutchinson, MN 55350 -2522
Dear Rick:
At this time we are working without a contract on the sewer project in Hutchinson. I provided John with
a proposal on September 17, which he verbally accepted. to prepare a feasibility report and draft EAW for
the Southeast Sanitary and Storm Sewer from a point near Jefferson Road to the back side of the Target
property west of TH 15. We have commenced work on that based on John's verbal authority but I did tell
him I would prepare a contract for the City's consideration. I am attaching two original documents for
your review and approval.
This is our standard contract and is set up for multiple projects. The base contract provides all of the
general conditions and options to services and payment provisions. It is intended to provide a base work
from which we could spring to many different types of projects if needed. In this case the feasibility
report, design surveying, design and plan preparation, construction inspection, comprehensive plan update
and others could be covered under its general umbrella.
As stated above, we are already working on the feasibility repordEAW. We are also working on an
update to the sanitary sewer comprehensive plan for Julie Wischnack. This contract would apply to both
of those and could apply to others down the road.
Each project or task can then be assigned by simply adding a supplementary letter. In the case of the
feasibility report/EAW, I have attached that letter for your review and approval. I have also submitted a
supplementary letter to Julie for the update of the sanitary sewer comprehensive plan.
Please review the contract and call me if there are concerns to be addressed. If there are no issues. please
have the originals executed and return one to me.
Sincerely,
David C. Halter
Project Manager
Enclosure
c: Mike Foertsch
Julie Wiscnack
h nx P.P � ao�
Short Elliott Hendrickson Inc. Offices located throughout the Upper Midwest Equal Opportunity Employer
We help you plan. dengn, and aehine.
SHORT ELLIOTT HENDRICKSON INC.
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEINUNT is effective as of
between the City of Hutchinson (Owner) and Short Elliott Hendrickson Inc. (SW.
consists of the Agreement for Professional Services. Exhibit A (optional), Exhibit
(Effective Dare)
This Agreemeut
B the Owner's
Responsibilities, Exhibit C -1 for Hourly Payments, Exhibit C -2 for Lump Sum Payments and Exhibit D
for Resident Project Representative Duaes/Responsbiliries (optional). Whereas SEE uses a series of
exhibits to describe the methods of payment for its services (C -1, C -2, etc.), this Agreement refers to those
exhibits collectively as Exhibit C. Individual projects will be described in the Supplemental Letter
Agreements with the appropriate exhibits cited.
By entering into this Ag[xment, Owner agrees to utilize the professional services of SEH and SEH agrees
to provide the professional services described in this Agreement.
This Signature Page, the Agreement and Exhibits along with any Supplemental Letter Agreements
represent the entire understanding between Owner and SEH with respect to the services to be provided by
SEH and may only be modified in writing signed by both parties. In the event of any conflict between the
documents listed above as part of this Agreement, the Agreement for Professional Services shall govern
over all other documents with Exhibit B, Exhibit D, Supplemental Letter Agreements and Exhrbit A
following in order of precedence.
SHORT ELLIOTT HENDRICKSON INC. CITY OF HUTCHINSON
10901 Red Circle Drive, Suite 200 111 Hasson St S.E.
Minnetonka, MN 55343 Hutchinson, MN 55350 -2522
By, �� l i p ' / By:
Title: U C Eh C � `A Title:
Tide -. -: � ee.+✓ M G yko ! -ev Title:
(Ferro 02/0VW Signature Page
SHORT ELLIOTT HENDRICKSON INC.
0
AGREEMENT FOR PROFESSIONAL SERVICES
SECTION I - SERVICES OF SEH
A. GENERAL
1. SEH agrees to perform professional services as hereinafter stated and as set forth in Exhibit A
and/or the Supplemental Letter Agreement.
2. SEH shall serve as the Owner's professional representative and provide all engineering,
architechual, environmental and plannmg services to which this Agreement applies, and shall
give consultation and professional advice to the Owner during the performance of its services, to
the extent agreed upon and stated in Exhibit A and/or the Supplemental Letter Agreement.
If authorized by Owner, SEH shall furnish Resident Project Representative(s) with duties,
responsibilities and limitations of authority as set forth in Exhibit D-
0
B. SERVICE NOT PROVIDED
1. Owner acknowledges SEH will not direct, supervise or control the work of contractors or their
subcontractors, nor shall SEH have authority over or responsibility for the contractors means,
methods, or procedures of construction. SEH's services do not include review or evaluation of
the Owner's, contractor's or subcontractor's safety measures, or job site safety.
SECTION II - THE OWNER'S RESPONSIBILITY
A. GENERAL
1. Owner shall have the responsibilities set forth herein and in Exhibit B.
SECTION 111 — PERIOD OF SERVICES
A. GENERAL
1. SEH's services and compensation under this Agreement have been agreed to in anticipation of the
orderly and continuous progress of the services to be provided. Unless specific periods of time or
specific dates for providing services are specified in this Agreement, SEH's obligation to render
services hereunder will be for a period which may reasonably be required for the completion of
said services.
0
2. If in this Agreement specific periods of time for rendering services are set forth or specific dates
by which services are to be completed are provided, and if such periods of time or dates are
changed through no fault of SEH, the rates and amounts of compensation provided for herein
shall be subject to equitable adj ustment . If Owner has requested changes in the scope, extent, or
Short Elliott Hendrickson
(Form 02/04(99)
Agreement - t
City of Hutchinson
7—C
character of the Project or the services to be provided by SEH, the time of performance of SEH's
services shall be adjusted equitably.
3. For purposes of this Agreement the term "clay' means a calendar day of 24 hours.
B. AGREEMENT TO CONTINUE
Unless sooner terminated as provided in Paragraph VI.J., this Agreement shall remain in force:
1. For a period which may reasonably be required to complete the services authorized by the Owner,
including extra services and any required extension thereto, or
C. SUSPENSION
1. If Owner fails to give prompt written authorization to proceed with any phase of services after
completion of the immediately pig phase, or if SEH's services are delayed through no fault
of SEH, SEH tray, after giving seven days written notice to Owner, suspend services under this
AgreeraenL
2. If SEH's services are delayed or suspended in whole or in part by Owner, or if SEH's services
are delayed by actions or inactions of others for more than 90 days through no fault of SEH.
SEH shall be entitled to equitable adj usurient of razes and amounts of compensanon provided for
elsewhere in this Agreement to reflect reasonable costs meared by SEH in connection with,
among other things, such delay or suspension and reactivation and the fact that the time for
performance under this Agrees has been revised.
SECTION IV - OPINIONS OF COST
A. OPINIONS OF PROBABLE CONSTRUCTION COST
I. If requested in Exhibit A, SEH may provide an opinion of construction cost. SEH's opinions of
Project Cost provided for herem are to be made on the basis of SEH's experience and
qualifications and represent SEH's best judgement as a professional generally familiar with the
industry. However, since SEH has no control over the cost of labor, materials, equipment or
services furnished by others, or over the Co ntracto rs methods of d etermining prices, or over
competitive bidding or market conditions, SEH cannot and does not guarantee that proposals,
bids or actual Construction Cost will not vary from opinions of Construction Cost prepared by
SEH. If Owner wishes greater assurance as to probable Construction Cost, Owner shall employ
an independent cost estimator as provided in Exhibit B.
2. SEH assumes no responsibility for the accuracy of opnions of Total Project Costs.
B. DESIGNING TO CONSTRUCTION COST LIMIT
1. If a construction cost limit for a project is established between Owner and SEH, such
construction cost limit and a statement of SEH's rights and responsibilities with respect thereto
will be specifically set forth in the Supplemental Letter Agreement related to that project.
Short Elliott Hendrickson Agreement - 2 Clty of Hutchinson
(Form 07/0498)
B. AUTHORIZED PROJECT REPRESENTATIVES
1. Contemporaneous with the execution of this Agreement, SEH and Owner shall designate specific
individuals to act as SEH's and Owner's representatives with respect to the services to be
performed or fiumished by SEH and responsibilities of Owner under this Agreement. Such
individuals shall have authority to transmit instructions, receive information, and render decisions
relative to the Project on behalf of each respective party.
C. INDEMNIFICATION
Notwithstanding the Scope of Services to be provided by SEH p ursuant to this Agreement, it is
understood and agreed that SEH is not a user, handler, generator, operator, treater, storer,
transporter or disposer of hazardous or toxic substances, pollutants or contammants as any of the
foregoing items are defined by Federal, State and/or local law, rules or regulations, now existing
or hereafter nmeoded and which may be found or identified on any Project which is undertaken
by SER
Short Elliott Hendrickson Agreement - 3 City of Hutchinson
(Form oPV4W
SECTION V — GENERAL CONSIDERATIONS
•
A. STANDARDS OF PERFORMANCE
1.
The standard of care for all professional engineering and related services performed or famished
by SEH under this Agreement will be the care and skill ordinarily used by members of SEH's
profession practicing under similar c at the same time and in the same locality. SEH
makes no warranties, express or implied under this Agreement or otherwise, in connection with
SEH's services.
2.
SEH shall serve as Owner's prime professional and shall perform or furnish all professional
Wiring, architectural, environmemal, planning and related services to which this Agreement
applies. SEE may employ such C onsultants as SEH deems necessary to assist in the performance
or fishing of the services. SEH shall not be required to employ any Consultant unacceptable to
SEH
3.
SEH shall not be required to sign any documents, no matter by whom requested, that would result
in SEH having to certify, guarantee or warrant the existence of conditions whose existence SEH
cannot ascm am. Owner agrees not to make resolution of any dispute with SEH or payment of
am amount due to SEH in any way contingent upon S EH's signing any such certification.
4.
SEH neither guarantees the performance of anv Contractor nor assumes responsibility for am
Contractor's failure to fuurnish and perform the work in accordance with the Contract Documents.
5.
SEH shall not be responsible for the acts or omissions of any Contractor(s), subcontractor or
supplier, or of any of the Contractor's agents or employees or any other persons (except SEH's
.
own employees) at the site or otherwise fitmishing or performing any of the Contractor's work;
or for any decision made on interpream or clarifications of the Contract D ocuments given by
Owner without consultati and advice of SEi
6.
The General Conditions for any construction contract d ocuments prepared hereunder are to be the
"Standard General Conditions of the Construction Contract" as prepared by the Engineers Joint
Contract D ocuments Committee (Document No. 1910 -8, 1996 Edition) unless both parties
mumally agree to use other General Conditions.
B. AUTHORIZED PROJECT REPRESENTATIVES
1. Contemporaneous with the execution of this Agreement, SEH and Owner shall designate specific
individuals to act as SEH's and Owner's representatives with respect to the services to be
performed or fiumished by SEH and responsibilities of Owner under this Agreement. Such
individuals shall have authority to transmit instructions, receive information, and render decisions
relative to the Project on behalf of each respective party.
C. INDEMNIFICATION
Notwithstanding the Scope of Services to be provided by SEH p ursuant to this Agreement, it is
understood and agreed that SEH is not a user, handler, generator, operator, treater, storer,
transporter or disposer of hazardous or toxic substances, pollutants or contammants as any of the
foregoing items are defined by Federal, State and/or local law, rules or regulations, now existing
or hereafter nmeoded and which may be found or identified on any Project which is undertaken
by SER
Short Elliott Hendrickson Agreement - 3 City of Hutchinson
(Form oPV4W
The Owner agrees to hold harmless, indemnify and defend SEH and SEH's officers,
subconsultant(s), employees and agents from and against any and all claims, losses, damages,
liability and costs, including but not limited to costs of defense, arising out of or in any way
connected with, the presence, discharge, release, or escape of hazardous or toxic substances,
pollutants or contam ante of any kind, except that this clause shall not apply to such liability as
may arise out of SEH's sole negligence in the performance of services under this Agreement
arising from or relating to hazardous or toxic substances, pollutants, or contaminants specifically
identified by the Owner and included within SEH's services to be provided under this Agreement.
2. To the fullest extent permitted by law, SEH shall indemnify and hold harmless Owner, Owner's
officers, directors, partners and employees from and against any and all costs, losses and
damages (including but not limited to all fees and charges of engmeers, architects, attorneys and
other professionals, and all court or arbitnmon or other dispute resolution costs) caused solely by
the negligent acts or omissions of SEH or SEH's officers, directors, partners, employees and
SEH's C onsultant in the performance and furnishing of SEH services under this Agreement.
3. To the fullest extent permitted by law, Owner shall indemnify and hold harmless SEH, SEH's
officers, directors, partners, employees, and SEH's C onsultants from and against any and all
costs, losses and damages (including but not limited to all fees and charges of engineers,
architects attorneys and other professionals, and all court or arbitration or other dispute
resolution costs) caused solely by the negligent acts or omissions of Owner or Owner's officers,
directors, partners, employees and Owner's Consultants with respect to this Agreement or the
Project.
4. SEH's total liability to Owner and anyone claiming by, through or under Owner for any cost, loss
or damages caused in part by the negligence of SEH and in part by the negligence of Owner or
any other negligent emity or individual, shall not exceed the percentage share that SEH's
negligence bears to the total negligence of Owner, SEH and all other negligent entities and
individuals.
D. LIMITATIONS ON SEWS LIABILITY
1. The Owner hereby agrees that SEH's total liability to the Owner for any and all injuries, claims,
losses, expenses, or damages whatsoever arising out of or in any way related to a Project or this
Agreement from any cause or causes including, but not limited to, SEH's negligence, errors,
omissions, strict liability, breach of Contract or breach of warranty shall not exceed the total
available insuran proceeds paid on behalf of or to SEH by SEH's insurers in settlement or
satisfaction of Owner's claims under the terms and conditions of SEH's insuran policies
applicable thereto.
E REUSE OF DOCUMENTS
1. All documents, including computer software, drawings, and specifications, prepared by SEH
pursuant to this Agreement are instruments of service with respect to the Project Thev are not
intended or represented to be suitable for reuse by the Owner or others on extensions of the
Project or on any other project. Any reuse without written consent or adaptation by SEH for the
specific purpose intended will be at the Owner's sole risk and without liability or legal exposure
to SEH; and the Owner shall defend, indemnify and hold harmless SEH from all claims,
damages, losses and expenses including attorneys' fees arising out of or resulting from reuse of
SEH d ocuments without written consent.
Short Elliott Hendrickson Agreement - 4 City of Hutchinson
(Form 04A4W)
0
E
2. The Owner and SEH agree that any CADD files prepared by either party shall conform to the
specifications of the systems and technology currently being utilized by SEH. The electronic files
submitted by SEH to the Owner are submitted for an acceptance period of thirty (30) days. The
Owner agrees n will perform any acceptance tests or procedures within 30 days. Any defects the
Owner discovers during this period will be reported to SEH and will be corrected as part of the
SEH scope of services. Correction of defects detected and reported after the acceptance period
will be compensated for as Additional Services as described in Exhibit C.
Under no cir shall transfer of the drawings and other instruments of service on
electronic media for use by the Owner be deemed a sale by SEH and SEH makes no warranties,
either express or implied, of m erchantab ility and f tress for any particular purpose.
3. Copies of Documents that may be relied upon by Owner are limited to the printed copies (also
known as hard copies) that are signed or sealed by SEH. Files in electronic media format of text
data, graphics or of other types that are furnished by SEH to Owner are only for convenience of
Owner. Any conclusion or information obtained or derived from such electronic files will be at
the users sole risk
4. When transferring documents in electronic media formar, SEH makes no representations as to
long term compatibility, usability or readability of d ocuments resulting from the use of software
applicanon packages, operating system or computer hardware differing from those used by SEH
at the beginning of the Project
5. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern.
6. Any verification, reuse, or adaptation of the Docimments for extensions of the Project or for any
other project will entitle SEH to further compensation at rates to be agreed upon by Owner and
SEH.
F. DISPUTE RESOLUTION
1. In an effort to resolve any conflicts that arise during the design or construction of the Project or
following the completion of the Project, the Owner and SEH agree that all disputes between them
arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the
parties mutually agree otherwise.
2. The Owner and SEH further agree to include a similar mediation provision in all agreern With
independent contractors and consultants retained for the Project and to require all independent
contractors and consultants also to include a similar mediation provision in all agreements with
subcontractors, subc oncnitants , suppliers or fabricators so re tained thereby providing for
mediation as the primary method for dispute resolution between the parties to those agreements.
G. ASSIGNMENT
Neither party to this Agreement shall transfer, sublet, assign any rights under or interests in this
Agreement without the prior written consent of the other party.
0
H. INSURANCE
SEH shall secure and maintain such insuran as SEH deems necessary or appropriate to protect
SEH from claims under Workmen's Compensation, accidents or claims for bodily injury, death
or property damage which may arise from the performance of SEH services under this
Agreement.
Short Elliott Hendrickson
(Fan 02834W)
Agreement - 5
Clty of Hutchinson
2. Owner shall require Contractor to purchase and maintain general liability and other insurance as
specified in the Contract Documents and to cause SEH and SEH's C onsu ltants to be listed as
additional insureds with respect to such liability and other insuran purchased and maintained
by Contractor for the Project.
3. All policies of property insuran shall contain provisions to the effect that SEH's and SEH's
Consultants' interests are covered and that in the event of payment of any loss or damage the
insurers will have no rights of recovery against any of the insureds or additional insureds
thereunder.
4. At any time, Owner may request that SEI- at Owner's sole expense, provide additional insurance
coverage, increas limits or revised deductibles that are more protective than those being
provided. If so requested by Owner, with the concurrence of SEH, and if commercially available,
SEH shall obtain and shall require SEH's .C onsultants to obtain such additional insuran
coverage, different limits or revised deductibles for such periods of time as requested by Owner.
TERMINATION
This Agreement may be terminated by either party upon seven days written notice should the
other party fail substantially to perform in accordance with its terms through no fauh of the parry
initiating the termination. In the event of termination SEH shall be compensated for services
performed to termination date, including charges for expenses and equipment costs then due and
all termination expenses.
J. CONTROLLING LAW
1. This Agreement is to be governed by the law of the state in which the Project is located.
Short Elliott Hendrickson Agreement - 6 City of Hutchinson
(Form 62104M)
0
EXHIBIT A
TO
AGREEMENT FOR PROFESSIONAL SERVICES
Between City of Hutchinson (Owner)
and
Short Elliott Hendrickson Inc. (SEH)
Dated
SEH's SERVICES
The Owner inrrads to retain SEH to provide professional engineering, architectural environmental and/or
planning services as may be directed by the Owner, and the Owner and SEH deem it mutually advantageous to
set forth the general details described herein.
1. Services performed by SEH may, at the option of the Owner. be related to one or a combination of
the following as specifically agreed upon and stated in Supplemental Letter Agreements.
0
a. Report
b. Preliminary Design
c. Final Design
d. Construction
e. Additional Services
B. REPORT PHASE
During the Report Phase, when authorized in the Supplemental Letter Agreement, SEH shall:
1. Consult with the Owner representatives to detenuine the segue of the services to be undertaken by
SEH as a part of this phase.
2. Perform such field surveys, investigations and other tasks determi by SEH to be necessary to
complete the Report.
3. Prepare a Report in sufficient detail to clearly describe the project as stated in the Supplemental
Letter Agreement
4. If requested, SEH will provide opinions of estimated construction and project cost
The Owner acknowledges that the scope of services is limited and does not provide for mchausrive studies
and investigations. Therefore, SEH cannot guarantee the accuracy of results or conclusions.
•
Short Elliott Hendrickson
(Farm 10/07W
Exhibit A - t
City of Hutchinson
X —E.
C. PRELIMINARY DESIGN PHASE
Dining the Preliminary Design Phase, when authorized in the Supplemental Letter A greement SEH shall:
1. On the basis of the approved report or, in the instance where a report has not been prepared, on the
basis of the Owner's instructions prepare Preliminary Design Phase documents. These documents
may consist of final design criteria, preliminary drawings, outline specifications and written
descriptions of the Project.
2. Advise Owner if additional reports, data, information or services are necessary and assist Owner in
obtaining such reports, data, information or services.
If requested, based on the information contained in the Preliminary Design Phase documents, submit
an updated opinion of probable C onctr i= on Cost and any adjustment to Total Project Costs known
to SEH. All cost esurnares will be provided subject to the terms of the Agreement for Professional
Services, Article V A 1.
4. Furnish the Preliminary Design Phase do cuments to and review them with Owner.
D. FINAL DESIGN PHASE
D uring the Final Design Phase, when authorized in the Supplemental Letter Agreement, SEH shall:
1. On the basis of the approved Report and/or Preliminary Design Phase documents. prepare
construction drawings (plans) and specifications for the Project or such a portion thereof as outlined
in the Supplemental Letter Agreement for the Final Design Phase.
SEH will provide technical criteria, written descriptions and design data for Owners use in filing
applications for permits from or approvals of government authorities having jurisdiction to review
or approve the final design of the project, and assist Owner in consultations with appropriate
authorities.
2. If requested, finnish an updated construction cost estimate for the Project based on the completed
drawings and specifications. All cost estimates are SEH's opinion of probable construction costs
whose accuracy cannot be guaranteed The Owner waives any claim against SEH relative to the
accuracy of SEH'S opinion of construction costs.
3. Furnish sets of plans and specifications for Owner and agency review.
4. Prepare proposal forms and the notice to bidders.
5. Assist the Owner in obtai and evaluating bids and awarding Contracts for the construction of
the Project
6. Assist in the preparation of the Contract Agreement
E. CONSTRUCTION PHASE
Durmg the construction phase, when authorized in the Supplemerital Letter Agreement, SEH professionals
shall:
Make visits to the site at intervals appropriate to the various stages of c®stroction to observe as an
experienced and qualified design professional the progress and quality of the executed work of the
Contractor(s), and to determine in general, if such work is proceeding in accordance with the
Contract Documents. The Owner has not retained SEH to make exhaustive or continuous on -site
inspections to check the quality or quantity of such work
SEH shall not be responsible for the means, methods, techniques, sequences or procedures of
construction selected by the Contractor(s) or the safety precautions and progra incidental to the
0
Short Elliott Hendrickson Exhibit A - 2 City of Hutchinson
(Form 1QW1W
work of the Contractonsj. SEH efforts will be directed toward providing a greater degree of
confidence for the Owner that the completed work of the Contractor will conform to the Contract
Documents, but SEH shall not be responsible for the Contractor's failure to perform the construction
work in accordance with the Contract Documents.
During such visits and on the basis of on -site observations SEH will keep the Owner informed of
the progress of the work and will endeavor to guard the Owner against defects and deficiencies in
the work of the Contractors. This obligation does not include anything related to safety. It is agreed
that safety matters are Contractor's responsibility.
2. Review samples, schedules, shop drawings, the results of tests and inspections and other data which
the Contractor is required to submit but only for conformance with the design concept of the project
and compliance with the information given in the Contract Documents. Such review shall not extend
to means methods, sequences, techniques or procedures of construction or to safety precautions and
progress incidental thereto. SEH shall receive and review (for general content as required by the
specification), maintenance and operating ristruct ons, schedules, guarantees, bonds and certificates
of inspection which are to be assembled by the Contractor in accordance with the Contract
Documents.
3. Consult with and advise the Owner, act as the Owner representative at the Project site, issue all
instructions of the Owner to the Contractor and prepare routine change orders as required
4. Review the Contractor's Application for Payment, determine the amount owing the Contractor and
make recommendations to the Owner regarding the payment thereof
SEH's recommendations constitute a representation to the Owner that to the best of SEH's
knowledge, information and belief, the work has progressed to the point indicated on said
application and the quality of work is in accordance with the Contract Documents, subject to the
results of anti subsequent test called for by the Contract Documents and any qualifications stated
in their recommendations.
SEH's responsibilities under this paragraph are subject to the limitations set out in paragraph E.1.
5. Conduct a site visit to determine if the project is substantially complete. Such site visits may include
representatives from the Owner. If the Contractor has fulfilled all of his obligations, SEH may give
written notice to the Owner that the work is acceptable for final payment
F. ADDITIONAL SERVICES
1. If authorized by the Owner through a Supplemental Letter Agreement, S EH shall furnish additional
services:
a. Preparation of applications and supporting dom ments for government grants, loans or advances.
b. Preparation or review of environmental assessment worksheets and environmental assessmen
impact statements
c. Review and evaluation of any st atements or documents prepared by others and their effect on
the requirements of the project
I Additional services due to significant changes in the general scope of the Project or its design
including but not limited to, changes in size, complexity of character or type of construction.
e. Preparing Change Orders or other services and supporting data or providing other services in
co®ecnon with changed project conditions which are mccnsistent with time original design intent
including, but not limited to, changes in project size, complexity, Owner's schedule, character
of construction or method of financing.
Short Elliott Hendrickson Exhibit A - 3 City of Hutchinson
(Forth 10/07199)
f Providing professional services made necessary by the default of the Contractor or by major
defects in the Work of the Contractor in the performance of the Construction Contract
g. Providing assistance in the start -up, testing, adjusting and balancing, preparation of operating
and maintenance manuals. personnel training and consultation during operation of equipment
or systems.
h. Providing services after issuance to the Owner of the final Certificate for Payment
i. Providing services of professional consultants for other than the normal services stated in the
Agreement
Preparation of descriptions for permanent and/or temporary easements.
k. Famishing the Owner, on request, a set of reproducible record prints of drawings and addendum
drawings showing dense changes made dining the construction process, based on the marked up
prints, drawings and other data firnished by the Contractor to SEH.
L Serving as an expert witness for the Owner in anv litigation or other proceedings.
m. Providing services for preparation of preliminary and final assessment rolls.
n. Assistance in connect with Bid protests, rebidding or renegotiating contracts for construction,
materials, equn or services, except when such assistance is required by the Agreement.
o. Providing construction surveys and staking to enable the construction contractor to perform its
work and any type of property surveys or related engineering services needed for the transfer
of interests in real property and providing other special field surveys.
p. Providing Resident Project Rep resentat ion as described in Exhibit D.
q. Additional services not otherwise provided for in this Agreement
2. Required additional services SEH shall perform or finnish without requesting or receiving specific
advance authorization from Owner include the types listed below. SEH shall advise Owner in writing
promptly after starting any such Additional Services.
a Services in connection with Work Change Directives and Change Orders to reflect changes
requested by Owner so as to make the compensation commensurate with the extent of the
Additional Services rendered.
b. Services in making revisions to Drawings and Specifications requited by reviewing authorities
or occasioned by the acceptance of substitute materials or equipment other than "or-equal"
items; and services after the award of the C onstruct ion Agreement in evahratmg and determining
the acceptability of a substitution which is found to be inappropriate for the Project or an
excessive number of substitutions.
c. Services resulting from significant delays, changes, or price increas occurring as a direct or
indirect result of materials, equipment, or energy shortages.
d. Additional or extended services during construction made necessary by (1) emergencies or acts
of God endangering the Work, (2) an occuaence of a Hazardous Environmental Condition, (3)
Work damaged by fire or other cause during construction, (4) defective, neglected, or delayed
work by Contractor (5) acceleration of the progress schedule involving services beyond normal
working hours, or (6) default by Contractor.
e. Services in connection with any partial utilization of any pan of the Work by Owner prior to
Substantial Completion
Short Elliott Hendrickson Exhibit A - 4 City of Hutchinson
(Form 101071M
0
0
1
f. Evaluating an unreasonable claim or an excessive tuber of claims submitted by Contractor
or others in connection with the Work
11 %f®
Short Elliott Hendrickson
(Fan 1OM71M
Exhibit A - 5
City of Hutchinson
EXHIBIT B
TO
AGREEMENT FOR PROFESSIONAL SERVICES
Between City of Hutchinson (Owner)
and
Short Elliott Hendrickson Inc. (SEH)
Dated
OWNER'S RESPONSIBILITIES
A. GENERAL
The Ownels responsibilities related to the services to be provided by SEH are generally as listed in this
Exhibit B. Modifications to these responsibilities shall be made through Supplemental Letter Agreements.
The Owner shall•
1. Provide frill information as to its requrn:memts for the services to be provided by SEH and SEH shall
be entitled to rely on the accumcv and completeness thereof.
2. Assist SEH by furnishing all available information pertinent to the services to be provided by SEH.
All information available in electronic formats shall be provided in such formats suitable for use
with current SEH systems and technology.
3. Guarantee access to and make all provisions for SEH to enter upon public and private lands as
required for SEH to perform its services under this Agreement
4. Provide such legal, acco mting, &na al and insurance: counseling and other special services as may
be required for the Project
5. Give prompt written notice to SEH whenever the Owner observes or otherwise becomes aware of
any changes in the Project or any defect in the services being provided by SEH or makes or wishes
to make changes in the Project
6. Furnish television inspection of sewers, land surveys, soil borings, laboratory tests, material tests,
soil tests and other special items pemnent to the Project and the services provided by SEH.
7. Be responsible for the accuracy of all data consisting of, but not limited to, computations, as -built
drawings, electronic data bases and maps furnished by the Owner. The costs associated with
carrecfmg, creating or recreating any data that is provided by the Owner that contains inaccurate or
umrsable information or is found to omit information necessary for SEH to perform its services are
the responsibility of the Owner.
8. Promptly examine all studies, reports, sketches, opinions of construction costs, specifications,
drawings, proposals and other documents presented by SEH and render the necessary decisions and
instructions so SEH may continue in a timely manner to provide the services necessary for
completion of the ProjecL
9. Pay all costs incidental to advertising for bids and acquiring regulatory or review agenciesll permits
and/or approvals.
Short Elliott Hendrickson
(Form 0611 3W)
Exhibit B - 1
City of Hutchinson
97—E
10.
Designate a person to act as Owner's representative with respect to SEH's service to be performed;
such person shall have complete authority to transmit instructi receive mfonnauan, and interpret
and define the Owner's policies and decisions with respect to service covered by this Agreement.
11.
Furnish or instruct SEH to provide, at the Owner's expense, additional services that become
necessary to complete the work called for in this Agreement or to Clete work added to the Project
by the Owner or others and not related to the agreed responsibilities of SEH.
12.
Furnish to SEH, prior to airy performance of services by SEH, a copy of any design and c onstructi on
standards and comprehensive plans winch the Owner shall require SEH to follow or incorporate into
its work
13.
Act promptly to review and approve or reject all proposed Change Orders and/or Supplemental
Agreements.
14.
Employ and pay the costs for an independent cost estimator as provided in Section V.A.1. of the
Agreement
15.
Bear all costs incidental to compliance with the requirements of this Exhibit B.
16.
Prior to commencement of co nstructi on of a project. Owner shall notify SEH of am notice or
cm that SEH will be requested to provide to Owner or third parties in c onnect i on with the
project Owner and SEH shall reach agreement on the te of any such requested notice or
certification, and Owner shall authorize such Additional Services as are necessary to enable SEH
to provide the notices or certifications requested.
B. ASSUMPTION OF RISKS
The Owner and SEH agree that the risks of the Project and the casts related to those risks remain with the
Owner or with others and that SEH does not assume any risks that are not specifically called out in the
Agreement
a�mu®
E
Short Elliott Hendrickson Exhibit 8 - 2 City of Hutchinson
(Farm 06113/W
EXHIBIT C-1
TO
AGREEMENT FOR PROFESSIONAL SERVICES
Between City of Hutchinson (Owner)
and
Short Elliott Hendrickson Inc. (SEH)
Dated
PAYMENTS TO SEH FOR SERVICES AND EXPENSES
USING THE HOURLY BASIS OPTION
The Agreement for Professional Services is amended and supplemented to include the following agreement of
the parties:
A. HOURLY BASIS OPTION
The Owner and SEH select the hourly basis for payment for services provided by SEH. SEH shall be
compensated monthly. Monthly charges for services shall be based on SEH's current billing rates for
applicable employees plus charges for expenses and equipment Current billing rates shall be either the
Rate Table Method or Actual Billing Rates of Personnel Method as indicated in the Supplemental Letter
Agreement
1. Rate Table Method - Current billing rates for employees shall be those listed on a standard rate
table submitted and approved as part of this Agreement The employee rates in the approved rate
tables shall include the cost of computers and cellular phones. The cost of other expenses and
equipment shall be paid for as reimbursable expenses as identified in Paragraphs B and C of this
Exhibit C -1.
2. Actual BrTable Rates of Personnel Method - Applicable billing rates of employees shall be based
on the actual payroll rates of personnel times a multiplier plus the cost of expenses and equipment
outlined in Paragraphs B and C of this Exhibit C -1.
SEH will provide as estimate of the costs for services in this Agreement It is agreed that after 90% of the
estimated compensation has been earned and if it appears that completion of the services cannot be
accomplished within the remaining 10% of the estimated compensation, SEH will notify the Owner and
confer with representatives of the Owner to determine the basis for completing the work
Compensation to SEH based on the Rate Table Method is conditioned on completion of the work within
the effective period of the rate table. Should the due required to complete the work be extended beyond
this period, the rates in the Rate Table shall be appropriately adjusted.
B. OTHER PROVISIONS CONCERNING PAYMENTS
Invoices will be prepared in accordance with SEH s standard invoicing practices and will be
submitted monthly to Owner by SEH, unless otherwise agreed-
2. invoices are due and payable within 30 days of receipt If Owner fails to make any payment due
SEH for services and expenses within 30 days after receipt of SEH's invoice therefor. the amounts
due SEH will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted
by law, if less) from said thinieth day. In addition, SEH may, after giving seven days written notice
to Owner, suspend services under this Agreement until SEH has been paid in full all amounts due
Short Elliott Hendrickson Exhibit C-1 - 1 City of Hutchinson
(Form 10107M)
0
for services, expenses and other related charges. Payments will be credited first to interest and then
to prmcipaL
3. In the event of a disputed or contested invoice, only that portion so contested may be withheld from
payment, and the undisputed portion will be paid-
4. Should such taxes, fees or costs be imposed, they shall be in addition to SEH's estimated total
compensation.
C. EXPENSES
The following items involve expenditures made by SEH employees or professional consultants on behalf
of the Owner. Their costs are not included in the hourly charges made for services and shall be paid for as
described in this Agreement
2. Lodging and meal expense connected with the Project
3. Fees paid, in the name of the Owner, for securing approval of authorities having jurisdiction over
the Project
S. Other special expenses required in connection with the Project
6. The cost of special consultants or technical services as required The cost of subconsuhant services
shall include actual expenditure plus 10 markup for the cost of administration and insurance
0
The Owner shall pay SEH monthly for expenses.
D. EQUIPMENT UTILIZATION
The utilization of specialized equipment, including automation equipment, is recognized as benef ttmg the
Owner. The Owner, therefore, agrees to pay the cost for the use of such specialized egrupment on the
project SEH invoices to the Owner will contain detailed information regarding the use of specialized
equipment on the project and charges will be based m the standard rates for the equipment published by
SEH.
The Owner shall pay SEH monthly for equipment umlizatian.
i
Attachment: Current equipment and reproduction charge rates (attached after Exhibit C -3).
h�. ,n
Short Elliott Hendrickson
(Fart 10107/98)
Exhibit C -1 - 2
City of Hutchinson
EXHIBIT C -2
TO
AGREEMENT FOR PROFESSIONAL SERVICES
Between City of Hutchinson (Owner)
and
Short Elliott Hendrickson Inc. (SEH)
Dated -- ,
PAYMENTS TO SEH FOR SERVICES AND EXPENSES
USING THE LUMP SUM BASIS OPTION
The Agreement for Professional Services is amended and supplemented to include the following agreement of
the parties:
A- LUMP SUM BASIS OPTION
The Owner and SEH select the Lump Sum Basis for Payment for the services described in one or more
Supplemental Letter Agreements. During the course of providing us services, SEH shall be paid monthly
based as SEH's estimate of the percentage of the work completed Necessary expenses and equipment are
provided as a part of SEH's services and are included in the initial Lump Sum amount Each Supplemental
Letter Agreement shall itemize the expenses and equipment whose cost is included in the Lump Sum
amount Total payments to SEH for work covered by the Lump Stmt Agreeu>ent shall not exceed the lump •
stmt amount without written authorization from the Owner.
The Lump Sum amount includes compensation for SEH's services and the services of SEH's Consultants,
if any. Appropriate amounts have been incorporated in the initial Lump Sum to account for labor,
overhead, profit, expenses and equipment charges. The Owner agrees to pay for other additional services,
equipment and expenses that may become necessary by amendment to complete SEH's services at their
normal charge out rates as published by SEH or as available commercially.
B. OTHER PROVISIONS CONCERNING PAYMENTS
1. Invoices will be prepared in accordance with SEH's standard invoicing practices and will be
submitted monthly to Owner by SEH, unless otherwise agreed
2. Invoices are due and payable within 30 days of receipt. If Owner fails to make arry payment due S EH
for services and expenses within 30 days after receipt of SEH's invoice therefor, the amounts due
SEH will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted by
law, if less) from said thirtieth day. In addition, SEH may, after giving seven days written notice to
Owner, suspend services under this Agreement until SEH has been paid in full all amounts due for
services, expenses and other related charges. Payments will be credited first to interest and then to
principal-
3. In the event of a disputed or contested invoice, only that portion so contested may be withheld from
payment, and the undisputed portion will be paid
d. Should such taxes, fees or costs be imposed, they shall be in addition to SEH's estimated total
compensation
Short Elliott Hendrickson Exhibit C -2 - 1 City of Hutchinson
(Form 10107198) _
C. EXPENSES
. The following items involve expendiures made by SEH employees or professional consultants on behalf
of the Owner and shall be paid for as described in this Agreement.
1. Transportation and travel expenses.
2. Lodging and meal expenses connected with the Project.
3. Fees paid fm, in the name of the Owner, for securing approval of authorities having jurisdiction over
the Project
4. Report, Plan and specification reproduction expenses.
5. Other special expenses required in com=tion with the Project.
6. The cost of special consultants or technical services as required The cost of subcons ltant services
shall include actual expenditures plus 10% markup for the cost of administration and insurance
D. EQUIPMENT UTILIZATION
The utilization of specialized equipment inc huding automatio equipment, is recognized as benefiting the
Owner. The Owner, therefore, agrees to pay the reasonable cost for the use of such specialized equipment
on the project
Equipment provided by SEH will be billed to the Owner monthly. SEH invoices will contain detailed
information regarding the use of specialized equipment on the project that is to be reimbursed by the
. Owner. Charges will be based on the standard rates for the equipment published by SEH.
The Owner shall pay SEH monthly for equipment utilization.
Attachment: Current equipment and reproduction charge rates (attached after Exhibit C -3)
� +�
0
Short Elliott Hendrickson Exhibit C-2 - 2 City of Hutchinson
(Form 1OA)7M)
EXHIBIT C-3
TO
AGREEMENT FOR PROFESSIONAL SERVICES
Between City of Hutchinson (Owner)
and
Short Elliott Hendrickson Inc. (SEH)
Dated ,
PAYMENTS TO SEH FOR SERVICES AND EXPENSES
USING THE FEE CURVEIFEE SCHEDULE OPTION
The Agreement for Professional Services is amended and supplemented to include the following agreement of
the parties:
A. FEE CURVEIFEE SCHEDULE OPTION
The Owner and SEH select the fee curve/fee schedule basis for payment for services provided by SEH.
Those services are described in one or more Supplemental Letter Agreements. During the course of the
work, SEH shall be paid monthly based on SEH's estimate of the percentage of the work completed. In
addition, SEH shall be paid for necessary expenses and equipment that are provided as a part of SEH's
services but which are not included in the fee amount as determined by the fee curve/fee schedule. Total
payments to SEH for work covered by this Agreerent shall not exceed the lump sum amount determined
by the fee carve/fee schedule plus necessary reimbursed expenses and equipment charges without written •
authorization from the Owner.
Project construction cost, as a basis for payment, shall be one of the following with precedence in order
of list
1. The average of the two (2) lowest acceptable bona fide Contractor's bids.
2. SEH's most recent opinion of probable construction cost for the project as approved by Owner.
The project construction cost does not mchtde SEH's fee, the cost of land or right -of -way, or compensation
for damages to property tmless the Agreement so specifies, nor does it include Owner's costs for legal,
accounting or insurance counseling services, or interest charges incurred in connection with the Project
if any portion of the Project is not bid or put under contract for a period of twelve months after completion
of the final design phase, SEH's compensation for preparation of plans and specifications for that portion
shall be based in one of the following sources with precedence in the order listed
1. The average of the two (2) lowest acceptable bona fide Contractor's bid for such portion of the
prof
2. SEH's most recent opinion of probable construction cost for such portion of the project as approved
by Owner.
The Lump Sam amount includes compensation for SEH s services and the services of SEH's Consarltants
if any. Appropriate amounts have been incorporated in the initial Lump Sums to accotmt for labor,
overhead, profit, expenses and equipment charges. The Owner agrees to pay for other additional equipment
and expenses at their normal charge out rates as published by SEH or as available commercially.
0
Short Elliott Hendrickson Exhibit C -3 - 1 City of Hutchinson
(Form 10107199)
B. OTHER PROVISIONS CONCERNING PAYMENTS
1. invoices will be prepared in accordance with SEI-s standard invoicing practices and will be
submitted monthly to Owner by SEH, unless otherwise agreed.
2. Invoices are due and payable within 30 days of receipt. if Owner fails to make any payment due
SEH for services and expenses within 30 days after receipt of SEH s invoice therefor, the amounts
due SEH will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted
by law, if less) from said thirtieth day. In addition SEH may, after giving seven days written notice
to Owner, suspend services under this Agreement until SEH has been paid in full all amo due,
for services, expenses and other related charges. Payments will be credited first to interest and then
to principal
3. In the event of a disputed or contested invoice, only that portion so contested may be withheld from
payment, and the undisputed portion will be paid.
4. Should such taxes, fees or costs be imposed, they shall be in addition to SEH s estimated total
compensation.
C. EXPENSES
The following items involve expenditures tide by SEH employees or professional consultants on behalf
of the Owner and shall be paid for as described in this Agr cemens
Transportation and travel expenses.
2. Lodging and meal expenses connected with the Project
3. Fees paid for, in the name of the Owner, for securing approval of authorities having jurisdiction over
the Project
4. Report, Plan and specification reproduction expenses.
5. Other special expenses required in connection with the Project
6. The cost of special consultants or technical services as required. The cost of sub ltant services
shall include actual expenditures plus 10% markup for the cost of adm inistr ation and insur ance
The Owner shall pay SEH monthly for expenses.
D. EQUIPMENT UTILIZATION
The utilizanari of specialized equipment, including araomanon equipment, is recognized as b=fdting the
Owner. The Owner, therefore, agrees to pay the reasonable cost for the use of such specialized equipment
on the prcjax.
Equipment provided by SEH will be billed to the Owner monthly. SEH invoices will contain detailed
information regarding the use of specialized equipment on the project that is to be reimbursed by the
Owner. Charges will be based on the standard rates for the equipment published by SEH.
The Owner shall pay SEH monthly for equipment utdintion.
Attachment: Current equipment and reproduction charge rates (attached after Exhibit C -3).
db„ r�. m�m� ..mvdmhaoDi me�mranaeo3.aneee
Short Elliott Hendrickson Exhibit C-3 - 2 City of Hutchinson
(Farm 1=71W
Short Elliott Hendrickson Inc.
Schedule of Expense
Vehicle Mileage Rates
Vehicle Allowance Costs
Resident Project Representative - Personal Vehicle
SEH Survey Van
Computer Services
Total Survey Stations
Engineering Computers
Compaq AutoCADD Computers
SunSparc AutoCADD Computers
Word Processing Computers
Other Expenses for
Authorization
Traffic Counter
Video Camera
Boat Rental
All Vehicles - 50.31 /mile
510.00 /day
$4.50/hour + mileage
$25.00/hour
$7.00 to $12.00/hour (')
$20.00/hour
$23.00/hour
57.50/hour
Additional Items as may be Required by the Owner to Fulfill the Terms of a Specific
525.00 /uuit/count
$4.001hour plus tape
550.00 /day
Evaluation Equipment
Gas Meter
Tooke Gauge (Paint Identification)
UT Gauge (Metal Thickness
Elcometer (Adhesion Strength)
Dry Film Thickness Gauge
Safety Equipment which includes: Tripod/Retriever System, Belts, and Lanyards
Identifiable Reproduction and Reprographic Costs `')
$20.00 /day"
520.00 /day*
$20.00 /day'
$20.00 /day'
$12.00 /day*
530.00 /day'
Item
Large
11 1 17
8%111
Per Item
Acetate
$5.00
$2.50
$1.25
-
Mylar
$6.50
$3.25
$2.00
-
Blueline
$0.60
50.45
$0.40
-
Photocopy
-
$0.15
$0.08
-
Color Laser Copy
-
-
$1.25
-
Transparency
-
$1.50
$1.25
-
Collating/Bindiag/Cover
-
-
-
55.00
Mailing/Processing
""Depends on capabilities of hardware and software.
%cludes operator time.
*On projects extending one (1) week or longer, above costs should represent weekly rates.
4/97
EXHIBIT D
TO
AGREEMENT FOR PROFESSIONAL SERVICES
Between City of Hutchinson (Owner)
and
Short Elliott Hendrickson Inc. (SEH)
Dated ,
A LISTING OF THE DUTIES, RESPONSIBILITIES AND
LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT
REPRESENTATIVE
If requested by the Owner or recommended by SEH, and approved in writing by the other, 1) one or more full
time Resident Project Representatives (RPR) will be furnished and directed by SEH in order to provide additional
representation at the Project site during the construction phase.
Through more extensive on -site observations of the work in progress and field checks of materials and equipment
by the RPR and assistant , SEH shall endeavor to provide further protection for Owner against defects and
deficiencies in the work of Contractor hurt, the famishing of such services will not make SEH responsible for or
give SEH control over construction means, methods, techniques, sequences or procedures or for safety
precautions or programs, or responsibility for Contractor's failure to perform the Work in accordance with the
Contract Documents.
The duties and responsibilities of the RPR are limited to those of SEH in 1) The agreement between the Owner
and SEH, and 2) in the construction Contract Doc®mts, and 3) further limited as follows:
A. GENERAL
RPR is an agent of SEH at the site, will act as directed by and under the supervision of SEH, and will
confer with SEH regarding RPR's actions. RPR's dealings in matters pertaining to the on -site work shall
in general be with SEH and Contractor keeping the Owner advised as necessary. RPR's dealings with
subcontractors shall only be through or with the full knowledge and approval of Contractor. RPR shall
generally communicate with Owner with the knowledge of and under the direction of SEH.
B. DUTIES AND RESPONSIBILITIES OF RPR
1. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of
values prepared by Contractor and consult with SEH concerning acceptability.
2. Conferences and Meetings: Attend meetings with Contractor, such as preconsuvetion conferences,
progress meetings, Job conferences and other project - related meetings, and prepare and circulate
copies of minutes thereof
3. Liaison:
a. Serve as SEH's liaison with Contractor, working principally through Conawtces superii m
and assist in understandin the intent of the Contract Documents; and assist SEH in serving as
Owner's liaison with Contractor when Contractors operations affect Owners on -site operations.
b. .Assist in obtaining from Owner additional details or information, when required for proper
execution of the Work
Short Elliott Hendrickson Exhibit O - 1 City of Hutchinson
(Form 10107188)
,
b. Consult with S EH in advance of scheduled major tests, inspections or start of important phases
of the Work
c. Draft proposed Change Orders and Work Directive Changes, obtaining backup material from
Contractor and recommend to SEH Change Orders, Work Directive Changes, and Field Orders.
d. Report immediately to SEH and Owner upon the occurrence of any accident.
10. Payment Requests: Review applications for payment with Contractor for compliance with the
established procedure for their submission and forward with r ecommenda tions to SEH, noting
particularly the relationship of the payment requested to the schedule of values, Work completed and
materials and equipment delivered at the site but not incorporated in the Work.
11. Certificates, M aintenan and Operation Manuals: During the course of the Work, verify that
certificates, maintenanc and operation manuals and other data required to be assembled and
furnished by Contractor are applicable to the items actually installed and in accordance with the
Contract Documents, and have this material delivered to SEH for review and forwarding to Owner
prior to final payment for the Work
12. Completion:
a. Before SEH issues a Certificate of Substantial Completion, submit to Contractor a list of
observed items requiring completion or correction
b. Conduct final inspection in the company of SEH, Owner, and Contractor and prepare a final list
of items to be completed or corrected.
c. Observe that all items on final list have been completed or corrected and make recommendations
to SEH concerning acceptance.
C. LIMITATIONS OF AUTHORITY
Resident Project Representative:
1. Shall not authorize any deviation from the Contract Documents or substitution of materials or
equipment, unless authorized by SEH.
2. Shall not exceed limitations of SEH's authority as set forth in the Agreement or the General
Provisions to the Agreement or the Contract Documents.
3. Shall not undertake airy of the responsibilities of Contractor, subcontractors or Contractor's
superintendent
4. Shall not advise on, issue directions relative to or assume control over airy aspect of the means,
methods, techniques, sequences or procedures of construction unless such advise or directions are
specifically required by the Contract D ocument s .
5. Shall not advise on, issue directions regarding or assume control over safety precautions and
programs in connection with the Work
6. Shall not accept Shop Drawing or sample submittals from anyone other than Contractor.
7. Shall not authorize Owner to occupy the Project in whole or in part
8. Shall not participate in specialized field or laboratory tests or ink�s wed by oduers except
as specifically authorized by SEH.
0
Short Elliott Hendrickson
Exhibit D - 3
City of Hutchinson
(Form 10107/W
M CITY OF HUTCHINSON
MEMO
Finance Department
October 26, 1999
Budgets for the central garage fund, water sewer refuse fund and
liquor fund need to be reviewed by the city council.
It would be requested to have a workshop possibly prior to the next
regular council meeting December 14, 1999 beginning at 4 p.m..
0
. CITY OF HUTCHINSON
MEMO
Liquor Hutch
November 19, 1999
Don Erickson, Kay Peterson, Gary Plotz, Ken Merrill and myself
reviewed the three requests for proposals for study of possible
liquor store expansion and operations.
• It was a unanimous decision of the committee to recommend Grinstead
& Associates to the City Council. Grinstead & Associates had
performed the study which has been used for our current store
configuration and marketing. The RFP gives a start time of the
first week in December.
Fees outlined in the proposal are $16,980 plus expenses for travel,
office expense and interviewers. After discussion Grinstead has
agreed to use a billing rate $45.00 per hour rather than the
proposed $60.00. The total would then be $12,735 plus expenses for
travel, office expense and interviewers. A copy of the Grinstead
proposal is included with your packet.
a \� \cc 13.wen \' 0
I
G,
I �
U
e
To: The City of Hutchinson, Minnesota
Liquor Hutch Expansion
and Operational Review
Uamonm
•
i ,.'ffla
To: Mr. Neil Wegner: Manager of Liquor Hutch
City of Hutchinson
Date: November 1 ", 1999
From: Charles L. Grinstead
GRINSTEAD & ASSOCIATES
P.O. Box 451; Hamel, Illinois 62046 -0451
Office Telephone and Fax = 618 - 633.2761
Home = 618 -633 -2762
e-mail = chades @gnnstead.n
f� 1
LJ
Liquor Hutch Expansion and Operational Review
• Grinstead h Associates — November 1", 1999
OBJECTIVE— We are proposing:
✓ PHASE ONE —The Objective of the Phase One report (asset forth in the RFP's Scope of Services) is:
Should the City of Hutchinson expand its off -sale liquor store operations with
(1) an additional store or
(2) a single larger store, at a new site.
WE WOULD LIKE TO ADD
(3) retain the existing store structure — and recommend modifications to the Liquor Hutch's
operational structure — designed to take full advantage of any potential that presently is not
being fully exploited. If this is option produces the best overall financial Return on
Investment for the Liquor Hutch over the next ten years — we do not need a Phase Two.
Phase One should be completed and presented to City Management prior to January 7 2000.
✓ PHASE TWO —The Objective of the Phase Two report will be to assist the City of Hutchinson in ensuring
that the best scenario for the Liquor Operation is fully implemented.
WE WOULD LIKE TO DO THIS PHASE IN TWO SEPARATE STAGES.
The Initial Component Stage of Phase Two — The Consultant will provide quantitative data to assist in
choosing the most profitable variables. (i.e.. whether to rent or buy, the size of the building/lease, location
of the ingress/egress, and most importantly — how the ten year Return on Investment of the new store, and
these variables will effect the existing store's Profit and Loss Statements).
• a) Many times the best location (from a sales standpoint) will not generate the best Return on
Investment — because of store size or rent/developmental costs.
b) This will also assist the City of Hutchinson in negotiating the best buy (or lease) price.
Therefore, the Initial Component Stage of Phase Two will consist of
1. producing numerous (10 year) Profit & Loss Statements at the various locations and on specific
variables under consideration;
2. making very specific timing recommendations for the second or new, larger site; and
3. making various `BASIC" Operational Recommendations and Plans (that will be needed).
The Initial Component Stage — should be completed and presented to City Management prior to
April 14'". 2000.
The Secondary Component Stage of Phase Two will be to
a) Financially analyze all last minute locational options.
a This will be made ASAP, as needed.
b) Provide the final Operational Recommendations on the specific location and store size that has been
selected and successfully negotiated.
a These "Operational Recommendations" would include: the FINAL recommendations on:
Marketing, Merchandising, Management Controls, Store Layout, Specific Use of Fixtures
& Equipment (proper use of square footage), Financial Controls, Inventory (volume and
turnover ratios), Employee Staffing Needs, Customer Service Policies, and Employee
Product Knowledge.
b This part of Phase Two will be completed and presented to City Management within 60 days
• upon receiving notification that negotiations have been completed.
Liquor Hatch Expansion and Operational Review
Proposal — November I ", 1999 — Page d 2
PROPOSED METHODOLOGY and ADMINISTRATION •
PHASE ONE — In order to properly evaluate the Phase One Objectives — we will need to establish Hutchinson's
Market Potential for alcoholic beverages. In order to quantify this Market Potential — we need to:
b evaluate the existing customer base (by taking Customer Questionnaires in the Liquor Hutch),
o document how well Hutchinson acts as a commercial hub — drawing customers from outlying areas,
c document the vacation/recreational customers (shopping primarily on the weekend), and
a establish the quantity and impulse base of the customers traveling through Hutchinson
(along Highway 15) and the customers shopping downtown. And of course, we need to
b obtain current demographics.
Then we will analyze the existing sales against the Market Potential to generate the current Market Share.
This is a very important statistic and will be the basis for virtually all other recommendations in this report.
We need to analyze the existing customers and make an Operational Review of the existing Hutch Liquors.
In order to make this Operational Review — we use a seven -part evaluation:
1. An In -store Customer Questionnaire (a database of Present & Potential Customers)
This will tell us where your customers are coming from, shopping frequency, generate a comprehensive
analysis of the customers' preferences (brand name VS. price and by product category), provide
demographics, and give the customer a chance to tell us what he likes best about the Liquor Hutch.
This is analyzed by cross classifying customer data, and then comparing it to other G &A Clients' Customer
Questionnaires and to your 1992 Questionnaires. If we are selected to conduct this project — we need to set
up this Customer Questionnaire to be taken on December 2n 3' and 4" — inside the Liquor Hutch.
2. Evaluate Marketing (Fine -tune Store Image & Customer Awareness)
Designed not only to maximize the number of customers shopping and to make it "Fun to Shop" inside the
Liquor Store or Vendor Operations — but also to promote responsible consumption of alcoholic beverages.
3. Evaluate Store Size and Layout (Maximize Traffic Flow & your Return on Investment)
Designed to provide the best use of the Store and its Equipment. This component of our report will also
analyze the Liquor Store or department size and an in -store traffic flow.
4. Evaluate Merchandising (Maximize Impulse Sales)
Designed to illustrate the scope and the techniques of generating the additional "Impulse" Sales.
Over 60° /a of all Liquor Purchase Decisions are made "In the Store".
This means the In -Store Merchandising Policy will have a major effect on Sales & Profits.
5. Evaluate Management Policies (Sets Store Personnel Requirements)
Designed to evaluate existing Management Policies, Customer Service, and Controls (Security). This
sets the Tone for customer image. If this is not controlled, it can dramatically effect Operational Income.
6. Evaluate Selection, Inventory, & Purchasing (Formatting Gross Margin & Inventory)
Designed to evaluate and make recommendations on Selection, Inventory, and Buying Guidelines. This will
be weighted by population base, drawing power in each market area, the size of the Liquor Volume (Sales),
the physical size of the Liquor Store, the Inventory Availability and various Buying Criteria & Strategies.
7. Evaluate Potential for Future Growth. (Analyzes Growth Potential)
Designed to scan and analyze the variables, options, and locations -- to make recommendations for future
growth on the overall Hutchinson Liquor Operational Income. We need to evaluate the major shopping area
on Highway 15, South for sites that might be available. This would include an evaluation of parking,
convenience (ingress/egress), exposure, and retail commercialization (the degree to which other retail
business will assist/hurt the new liquor store).
This will generate the basic data to allow us to generate our Phase One Report. It will
b analyze the existing store's market share (and its potential) against this Market Sales Potential.
b illustrate the potential of a store near the major shopping area on Highway 15, South
is
a) for a Second Location (and its effect on the Current Location) = two stores;
b) for one larger store at the new (generic) site; and
c) for the existing store only — taking "full advantage" of market size.
Liquor Hutch Expansion and Operational Review
Proposal — November 1". 1999 — Page 9 3
• PROPOSED METHODOLOGY and ADMINISTRATION —
PHASE ONE -- CONTINUED
The Methodology of the report must not only project Sales and Operational Income of the new store, but also
illustrate how it will effect the Sales and Operational Income of the existing Liquor Hutch Store.
Phase One is the Macro - analysis — designed to
a) illustrate Hutchinson's Market Sales Potential for alcoholic beverages.
Phase One must evaluate the potential market size by evaluating local customers, customers in outlying
areas (shopping in Hutchinson), vacationirecreationai customers, and "travelers ".
b) analyze the existing store's market share (and its potential) against this Market Sales Potential.
Phase One must analyze the existing customers and make an Operational Review of the Hutch Liquors.
c) illustrate the potential of a store near the major shopping area on Highway 15, South and its effect on the
Sales and Operational Income of the Downtown location. Phase One will allow City Planners to use
quantitative Operational Income numbers evaluating the effect of a second store on (or the loss of) this
downtown store.
If we are chosen to conduct his Consulting Project — we will be in Hutchinson on December 2n 3r and 4 d ' to
collect the information needed for Phase One. The Phase One Report should be completed and ready to present
to City Management prior to January 7 2000.
Assuming that the Phase One Report shows the need for an additional store or a single larger store at a new site,
• we will proceed to Phase Two.
Liquor Hutch Expansion and Operational Review
Proposal — November 1", 1999 —Page a 4
PROPOSED METHODOLOGY and ADMINISTRATION -- CONTINUED
PHASE TWO — In order to properly evaluate the Phase Two Objectives — we will need to return to Hutchinson
in Mid -January to collect specific information on various options for a new location.
The Initial Component Stage of Phase Two — must be designed
a) so that the consultant can provide quantitative data to assist in selection of the most profitable variables.
i.e.. whether to rent or buy, the size of the building/lease, location of the ingress/egress, and most
important — how the Sales and Expenses fit into the relative ten years of Income Statements and its
effect on the existing store (if applicable).
We will gather as many location options as possible — produce ten years of Income Statements
(and their effect on the Liquor Hutch) on each Location, and make very specific timing
recommendations. This report will:
a assist the City in negotiating only those locations that will produce the highest
Operational Income and Return on your Investment.
c assist the City in negotiating the best purchase or lease price.
b) so that we can provide the BASIC recommendations on the best locations and options available —
in regards to the store set up — Merchandising, Store Layout, Zoning the store for impulse sales and
profit, and for Inventory and Employee/Staffing Requirements.
b During the Locational data- gathering trip to Hutchinson in mid -January —
we will also specifically analyze the Operational elements of Hutch Liquors.
c This will allow us to provide the Basic Operational Recommendations in this Initial Component •
Stage and the Specific Operational Recommendations in the Secondary Component Stage.
This pan of Phase Two has an expected "Completion Date" of April l4 2000.
The Secondary Component Stage of Phase Two — must be designed to:
a) analyze all last minute location options, as to their Return on Investment.
This will be made ASAP, as needed.
We realize that location negotiations cannot always be completed expeditiously, and may
require more than the six months (as shown in the RFP's Scope of Services). We would be
committed to staying with these negotiations. We also realize that this might require numerous
revisions based upon the new variables that may develop. We are also committed to the fact
that there will be numerous revisions.
b) provide the FINAL Operational Recommendations on the specific location and store size that has been
selected and successfully negotiated.
a These "Operational Recommendations" would include: the FINAL recommendations on:
Marketing, Merchandising, Management Controls, Store Layout, Specific Use of Fixtures
& Equipment (proper use of square footage), Financial Controls, Inventory (volume and
turnover ratios), Employee Staffing Needs, Customer Service Policies, and Employee
Product Knowledge.
This part of Phase Two will be completed and presented to City Management within 60 days upon receivire
notification that negotiations have been completed.
Liquor Hutch Expansion and Operational Review
Proposal —November 1 ", 1999 — Page # 5
•
COST
4> We will invoice the City of Hutchinson --based upon S60 per consulting hour plus expenses
�a The Cost of our G &A CONSULTING report will be divided in separate areas. .
1. Phase One Report
128 hours @ $60 /hr = S7,680
Includes Customer Questionnaire - ---------------.---------.-------------------------------
- - - -
Consulting Tune- Travel & Time in Hutdrinsan
2. Phase Two Report
07 hours @ $601hr = $ 6,420
nitial Component Stage .- - -
- - - -- ---- -- ---- -- -- -- ---- - -- - - -- ------------------
3. Phase Two Report
48 hours @ $6011hr = $ 2,880
Secondary Comp2nent5ta3e -- ._-- -- ---
--- - --_ -_ -__ -----_,_--------.-----
4 _ The Project Expenses - - - - - - - - ---- --
-- -_._ --- to be billed our cost -- -- _ ------ -- --- ---
PART # l - The Liquor Hutch Expansion and Operational Review
PHASE ONE REPORT
Consulting Tune- Travel & Time in Hutdrinsan
30
Hours
Consulting Time — Liquor Potential Evaluation of the Hutddnson Marketing area
23
Hours
Consulting Time — Customer Questionnaire — This induces questionnaire development, scheduling & training
25
Haas
interviewers, Tabulations & Cross Oasslyng Data, and the Analysis
Consulting Time— Basic Operational Evaluation
14
Hours
(Marketing, Layout, Merdlancksing, Management. F Controls)
ConwlGrg Toe — Evaluation Potential for Fut Growth
22
Hours
Consulting rune — Report Compiatan
14
Hours
TOTAL PHASE ONE REPORT
128
Hours
PHASE TWO REPORT — lKnUL COMPONENT STAGE
•
Consulting Tune — Travel & Time in Hutdinson 30 Hours
Cortsalting Time — Analysis of Locations 21 Hours
Consulting Time — Perlorma (P & L) Development and Timing Recommedations 28 Hours
Consulting Time — Basic Operational Evaluation & Recommendations 14 Haas
Consulting Time — Report Compilation 1 4 Hours
107
PHASE TIED REPORT — SECONDARY COMPONENT STAGE
Consulting Time — Pedorma (P & L) Development and Timing Recommendations 12 Hours
Consulting Time — Basic Operational Evaluation & Recommendations 22 Hans
Consulting Toe — Report Compilation 14 Hours
48 Hours
PART # 2 - The Project Expenses - The only expenses that will be billed are travel expenses (billed at our
costs), Office expenses. and Interviewer Expenses.
We propose to be paid $4,000 as an initial payment (when we are in Hutchinson on December 2" 3 and 4
This will pay for travel and interviewer expenses and act as the initial payment on the Consulting Project.
Then to be paid $2,000 per month until the consulting fee and expenses are paid in full. We will send the
City of Hutchinson a monthly invoice - starting in January, 2000 (when we present the Phase One Report).
•
Liquor Hutch Expansion and Operational Review
Proposal — November l ", 1999 — Page # 6
CONCLUSION -
What sets us apart from other consulting firms (other than the fact that we have always specialized
in the retail liquor and convenience store industry) is:
Firstly, we make extensive use of financial analyses. This is done to illustrate our client's potential,
and to illustrate what needs to be done to achieve this "potential ". This is quite a motivational tool.
Secondly, we make extensive use of customer questionnaires to illustrate what customers want and
think, their shopping frequency, what products they purchase, customer demographics, and what they think
about the liquor store/vendor operation. When this data is compared and contrasted to other G &A clients'
customer questionnaire — we derive a concise customer profile. Note that we will also be able to compare
and contrast this Customer Questionnaire against the one that we took in Hutch Liquors (at the old firehouse,
in the summer of 1992).
b If we are selected to conduct this project —we need to setup this Customer Questionnaire to be
taken on December 2" 3r and 4" — inside the Liquor Hutch. This must be conducted very quickly
because this will be part of our Phase One Report.
Grinstead & Associates have been consulting in the liquor industry since 1972. We have specialized on working for
Municipal Liquor Stores in Minnesota. Over the course of our consulting career, we have conducted 25 to 30 projects
for these Municipal Liquor Stores.
We have also conducted projects and been on retainer with many retail liquor operations, primarily in the
Midwest United States — Iowa, Wisconsin, Indiana, and Illinois. But, we have conducted projects for
Convenience and Liquor Stores from Puerto Rico to California and Alaska.
•
We will produce a Consulting Contract using this proposal as an attachment. If we are chosen to conduct this project,
you will want this Consulting Contract. Obviously, if there is anything in this contract that does not please the City of
Hutchinson —just change it, initial it, and I will do the same.
We believe we have included everything in our presentation — and
► if you need to include or exclude anything— we certainly can do this !!
► We are pleased you sent us the RFP, and that we could send the City of Hutchinson this proposal.
We are confident that the report generated from this proposal will be critically important to your Expansion
Plans.
We have two attachments to this proposal.
ATTACHMENT "A" — "LIQUOR STORES — DO NOT COME WITH AN `INSTRUCTION SHEET "'
provides a three -page background and a history on Grinstead & Associates.
ATTACHMENT "B" — G &A — REFERENCE LIST
provides a two page client list, and shows the number of projects that we have
completed that mirror the Liquor Hutch Expansion and Operational Review project.
If you have any questions regarding Grinstead & Associates or on this proposal —
please call me, any timelany day at 618488 -7811 prior to November 14", 1999
and at 618- 633 -2761 after November 14'", 1999. Obviously, we are moving qur office on 11/14/99.
You truly,
Charles L. Grinstead
Grinstead & Associates
0
G &A CONSULTING
LIQUOR STORES
DO NOT COME WITH AN "INSTRUCTION SHEET ".
We have been involved in Liquor Consulting since 1972. During this time,
we have grouped together the 'good ideas & policies' of our clients.
We believe this is as close to an `Instruction Sheet" as you will find.
•
•
LOCATION — this will help you everyday, in every way.
• For'Developing or Expanding any beverage operation" — we show the location's potential before you risk
one penny on any expansion or Capital Expense.
• For'an On -Going Operation' — we show you your location's potential Sales and Profits.
This answers the #1 FAQ —'what Sales & Profits should this store be producing ?'
♦ For clients considering 'selling or phasing out a business' —
we can expand the equity value. Example of our Customer Questionnaire
CUSTOMER QUESTIONNAIRE — All retailers must know
♦ what do their customers want,
• why are they shopping in your store today,
(instead of the competitions' stores),
♦ where they are coming from,
♦ how often do they shop, and
• what do you need to do to serve them better? Etc.
We Tabulate, Analyze, and Cross - Classify all Customer Questionnaires.
Then we present the Customer Data in a formal report, by store and
by market area, and then compare this data to other G&A Clients and
to Industry Statistics.
MARKETING — All liquor retailers must establish a price image.
• In 1979 — we know if we ran a full -page ad in the newspaper,
Sales would increase by 19.0% and if we ran a '/2 page ad —
Sales would increase by 11.1 %.
• Twenty years later, this percentage has decreased dramatically,
but the media cost has increased.
In Customer Questionnaires taken in 1998, we saw that only 7.1%
of all customers use Newspaper Ads to make their decision as to
'which store to shop in'.
♦ The Cap n' Cork has been able to reduce their advertising expenses
and shifted their marketing focus to In -Store Flyers & Merchandising.
• The result has been a much low 'perceived' price image, and
substantial increases in Sales, Market Share, & Operational Income.
Because, over 60% of all Liquor Store Sales are 'non- planned' —
Marketing, Merchandising, and Store Layout are criticalty important
Because pricing formulas directly effect Gross Profits and Customer
Perceived Price Image — you must carefully set your Gross Margins
to maximize both Profits & Image.
MRkhfiM -
--
'
bample of our In -Store Prorno ional Flyer
In late 1996, we conducted a project for a high volume Supermarket's Liquor Store Operation.
Our recommendations were fully implemented, and in 1997 the Gross Profit Dollars increased 51 %.
This client was a Supermarket Operation. Therefore, they were very excellent Liquor Merchandisers •
MANAGEMENT — the typical G&A Consulting Project will analyze and evaluate:
• the Liquor Management Personnel and Customer Sales Procedures,
• the Liquor Management Controls and will design an Employee/Management Manual, and
♦ the Liquor Management Structure. «�..•
Emproree J
V Management
V� Manual V
�nt1L
FINANCIAL CONTROLS — the typical G&A Consulting Project will analyze and evaluate: •
• the Recommendations on Inventory (Totals, Mix, and Turnover Ratios);
• the Recommendations on Pricing Formulas and Gross Margins;
• the Recommendations on Specific Operational Expenditures.
These recommendations are all based upon an Annual Profit Planner.
All recommendations that require a capital expenditure are justified by a Return on Investment Analysis, and
obviously, no recommendation will be made which has a negative effect on the Equity Value.
Retum V Inve� �V
v v
w
LIQUOR STORE CONSULTING SUMMARY
Our clients have been very loyal to us primarily because we produce a valuable service.
We make Management more efficient, and we provide them with a unique advantage that helps to increase
Sales, Profits, and Market Share.
We offer our clients the opportunity to provide another set of experienced eyes, data on your customers that
you cannot get elsewhere, a Location Analysis which will allow you to maximize Equity & Return on
Investment, and a method of maximizing your existing Beverage & Liquor Stores' Sales & Net Income —
all at a very affordable price.
We are very good at what we do. We are not some "new kid on the block' — for over 25 years, we have been
Involved in Liquor and Beverage Store Consulting, in Beverage Marketing Research, and in Business
Development.
BACKGROUND ON GRINSTEAD & ASSOCIATES -
• We have specialized in Retail Liquor & Beverage Consulting and Business Development — since 1972.
Our most important function Is being able to project store Sales & Profits at any location.
1. For an existing location we can illustrate the retail potential — and then make very specific Financial,
Marketing, management, and in -store recommendations to ensure that this 'potential" is attained.
2. For any retail store to be Remodeled, Relocated, Expanded, Downsized, or Closed — we provide a
detailed, five -year Profit Planner — analyzing the Investment vs. the Potential Sales & Profits vs. the
Potential Equity.
a This function is very important to our Hutchinson Proposal.
a This same project was done for both Richfield and for Savage in 1998.
From 1972 to 1983 — We held the position of Marketing Research Director for Beverage Marketing, Inc.,
In Chicago. Our clients included all facets of the Beverage Industry. Our principal client was the
Walgreen Drug Stores' Beverage Departments.
It was here that we developed our Retail Consulting Structure and Sales Projection Formula.
In 1984 — We Started Grinstead & Associates — specializing in Retail Consulting & Business Development of
Convenience Stores and Liquor Stores.
We have also conducted numerous other Business Developmental Activities. This has included fabricating a
franchise Marketing Program for a Pizza & Sub Franchise, development of an 'over the road' Trucking
Company, setting up a Marketing Planner for a Commodities Broker, Real Estate Analyses; and other
• Business Planners.
We work hard to see that our recommendations are fully implemented & achieve their potential.
This "Commitment* ensures that our clients get the most for their money.
Background on Charles Grinstead — In addition to his duties as CEO of Grinstead & Associates;
Charles is active in his Church and School Board, and works hard to maintain a small 'winning record' as a
Little League Coach.
Charles resides in Hamel, Illinois (thirty miles NE of St. Louis, Missouri) — with Lola (his wife of 25 + years)
and three children.
Charles graduated from Indiana University in 1971, majoring in Marketing; and from Northwestern
University's MBA School in 1972, with a concentration in Marketing & Finance.
Regarding our proposal to Hutchinson, Minnesota
Charles Grinstead of Grinstead & Associates will oversee the entire project
There will be no sub - consulting firms involved with this project.
a We will have our Phase One report (along with the customer questionnaire) finished and in your
hands prior to January 7", 2000.
a We will have the initial component of the Phase Two report finished and in your hands prior to
April 14 2000.
• b We will have the secondary component of the Phase Two report finished within 60 days of receiving
notification of the specific location selected by the City of Hutchinson.
GRINSTEAD aASSDCIATES
RUA& LIQYOR STMti CORSW,TIUG & DMUFNDNT
{1,
CONTACT = OIARLES L GRINSTEAD
ADDRESS = P.O. BOX 451; RAMEL, IL 62046-0451
TELEPHONE & FAX # = 618-633 -2761
e-rnai address =c1mrksCavinsteadimt IRSIEMPLOYER ID # 37- 1183101
G&A -- REFERENCE UST
City of Hutchinson, MN Gary Plotz, Cary Administer 320- 587 -5151
b In 1993, we conducted a project for the dty of Hutchinson that evaluated a number of locations, projected that Sales at the location next
to Rainbow Foods in the fast full year of operation would be 1.94 Million. We believe these sales were 1.93.
b We recommended the store layout, made a number of Managerial and Marketing recommendations, a Grand Open4g Planner,
and conducted a Customer Questionnaire.
N ichfield
Muniapal Liquor Stores
err® sohzE. sutcrian • w.rfs
Bill Fiftmore — Liquor Department Head 612 -861 -9370
email address = bfillmoreA
The four Richfield Municipal Liquor Stores are the # 1 Minnesota Municipal Liquor Operation in terms of Sales, Income, and Contribution to the General
Fund. This years' Saks Volume should exceed $8,000,000.
b We have conducted 15 different projects for the City of Richfield since our first report in 1980.
During this time — Sala and Net Income have tripled.
a Our latest three (3) projects were completed in 1998. These reports were
(a) a Customer Questionnaire Project for all stores; (b) a Location Analysis Project that illustrated the effects on Sales and Income of the •
Latest State Hlgbwray Project (and its effect on the liquor store operation). And (c) a Marketing — Gross Profit — Retail Pricing Project
e aNi�
J B Pete Matthies — Liquor Store Manager
� �% 1 City 612894 -5122
ty of Savage, MN email address = matthic0logis.org
a Since 1990 — We have conducted four reports for the City of Savage.
a Our last two Savage Reports were conducted in 1998. Report # 1 — analyzed the Saks and Income potential on proving the Downtown Store
(Savage Liquors). Report # 2 not only projected the Sales and Operational Income of the locations under consideration (Dan Patch Liquors) —
but also Dan Patch's effect on the existing Downtown Store and on the high volume store in the major shopping area (Sunset Liquors)
3
City of Brooklyn Center, MN lane Chambers — Assistant City Manager 612- 569 -3300
The Object ve of this October, 1997 report was to:
1. create a Customer Profile and database of the present Brooklyn Center Liquor Store Customers;
2. study the present facilities and future/potential locations — and make very specific recommendations on same; (as well as analyze all
compep6ve operations, their future/potential locations, and their impact on the Brmoldyn Center Liquor Stores); and
3. provide a Short and Long Term Profit Planner (which will provide specific recommendations to maximize the Retail Liquor Saks, Gross Profits,
Net Income, Market Share, and Realm on Imrsmm").
.N
HE
so%
app lley
City of Apple Valley, MN ion Gretr, City Manager 612- 953 -2500
This was presented in May of 1998, for two municipally owned retail liquor stores, with sales of 54,000,000.
r cWe illustrated t the city stores were only generating a 49% market stare (with no other congetition within the city limit) — that Saks &
Profits could be increased by 20%.
b We provided the recommended charges in Marketing, in Pricing, in Merchandising, on the Store Layouts, on the Financial Co and in
Management — in order to allow the city's Liquor management to achieve this 20% projected increase.
G &A -- REFERENCE LIST — Page # 2
lee General Manager &Owner 219- 493 -6648
e -mail address: idoust(vDexcite.mm
IN FORT WAYNE, INDIANA
Cap n' Cork is a very professionally managed, thirteen (13) store liquor store chain, with a very impressive Market Share over 35% in Fort Wayne.
We have been involved in virtually every aspect of this client's business for over 20 years — (i.e. when there was only one Cap n' Cork store).
FOR THE LAST FIVE (5) YEARS, WE HAVE BEEN RETAINED ON A MONTHLY CONSULTING RETAINER BY THE CAP N' CORK.
During this time, we have been involved in:
Adding three new Cap n' Cork Stores — conducting location analysis showing projected Sales, Profits. and Operational Income.
♦ Providing the 1996, 1997, 1998, 1999, and 2000 Annual Profit Planners. Then every month, Actual P &L's are compared to this Profit Planner.
This focuses on potential problems and highlights strengths.
♦ Providing an annual Advertising Strategy and Budget Report.
♦ Providing a complete Customer Questionnaire in 1996 and again in 1998.
♦ Providing a long term, five year Expansion Planner.
♦ Providing the Cap n' Cork Employee Policy Handbook
On a monthly basis — we also provide:
a) In -Store Flyers (ads) and Merchandising Items; and
b) Financial Trending Reports (taken from the monthly P &L's).
These monthly Trending Analyses are superior to traditional P &L Analysis; because they illustrate the
P &L trends for three years — on a Short Tenn Basis (3 month) and on a Long Term Basis (12 month).
Marketnlace
AJ Lillegard — General Manager
715 - 234 -6991
IN HAYWARD, WISCONSIN
We have conducted two reports for this client —
Report # 1 — conducted in late 1996 for their retail liquor operation. The Gross Profit (dollars) in their
Liquor Store increased 51% in the twelve months, after implementation of our recommendations.
Report # 2 — conducted in late 1997 as a "follow up" report for their Liquor Store and on their SuperAmerica Franchise Convenience Store Operation.
The Liquor Store Report focused upon Pricing, Gross Margin, and a follow -up on the Customer Questionnaires taken in Report # 1.
This report also included a complete Employee Policy Handbook/Manual for both the Convenience and Liquor Store Operations.
Colorado Wine & Liquors
Gene Jones — Owner
719 -593 -9899
FOR THIS CLIENT, WE CONDUCTED PROJECTS IN NEBRASKA, ARIZONA, COLORADO, & CALIFORNIA
b In Nebraska -- we documented how our client's stores could increase sales — and conducted numerous location studies
b In Arizona -- we explored the possibility of opening a chain of retail liquor stores in Phoenix;
b In Colorado — we prepared and made the necessary Colorado Spring's City Council & Banker presentations to acquire a liquor license.
b In California -- we projected retail Sales and net profits in 5 San Diego locations.
Bud's and Mr. Whiskers Liquors Paul Budslick 850- 650 -0386
IN NASHVILLE, TENNESSEE
b Our 1999 Report —illustrated the financial strengths and weaknesses of two liquor stores (6 million), illustrated the potential Sales and Income,
and showed what needed to be done (from a Marketing, Management, Expansion of the physical structure, and Inventory Standpoint).
Beltramo's Wine & Liquors
John & Dan Beltramo — General Managers & Owners 415 -326 -3230
IN MENLO PARK CALIFORNIA
a Beltmmo's operates two of the premier liquor stores in the country —with 6 Million dollars in Sales.
b We have done numerous projects for this client, and were an retainer with them for three years.
A I A'
•Pt VV
D I S P O S A L
•
November 22, 1999
City of Hutchinson
Gary D. Plotz
111 Hassan Street S.E.
Hutchinson, MN 55350
Dear Mr. Plotz;
q P0. Box 119 • 124 Union Street
4 ` Norwood Young America, MN 55368 -0119
Phone (612) 467 -2999
\ Fax (612) 467 -2043
U0C O
C CO
Thank you for taking the time to meet with me last Monday. Waste Management is
looking forward to continuing the fine relationship that A W Disposal and the City of
Hutchinson have enjoyed for many years.
I hope the following clarifies the issues we discussed. First, Waste Management
purchased the stock of A W Disposal on October 29, 1999. Second, Waste Management
will honor the contract extension that A W Disposal agreed to. Finally, Waste
Management is interested in working with the city to explore your compost program
expansion.
Please feel free to call me at 612 - 467 -2999 if you have any questions.
Sincere
Steve Metz
Sales Manager
WASTE MANAGEMENT
WIM Mary a Hoyum
Municip Marke[ing Manager
•
10050 Naptes Srreer N.E. Blaine, MN 55449 '
(612) 783 -5444 (612) 783.5477 Fax
(612) 890.1100 Customer Service
I �
PRINTED ON RECYCLED PAPER
; OPEN-HOLD COUNCIL REPORT
1980
_
TIDS
__
HUTCHINSON
_____
COMMUNITY
_____________________
DEVELOP
C
_ ____
TRANSFER
JOHNSON, LEONARD G.
NOVEMBER PAYMENT
-090
TIDS
HUTCHINSON
COMMUNITY
DEVELOP
C
TRANSFER
1992
TIDS
HUTCHINSON
COMMUNITY
DEVELOP
C
TRANSFER
23 -NOV -1999 (14:35) page
_______
____________
$11,500.00
$812.76
$12,312.76*
$1,500.00
$1,500.00*
1999 IMPR. CONST DORSEY & WHITNEY PROFESS SERV -GO BONDS
DUININCK BROS INC. L7/99 EST #4
MCLEOD COUNTY TITLE REPORTS, FILING FEE, DEED TAX
SRF CONSULTING GROUP PROFESS SERV - CENTURY, DALE
WILSONS NORTH WEST NURSERY INC TREE
1999 IMPROV D.S. POPP, ELLA REFUND ASSESSMENT OVERPAYMENT
<*>
AIRPORT RENOVAT. AMERICAN ENGINEERING TESTING CYLINDER TESTS
TKDA PROFESS SERV- AIRPORT CONST
CAP.IMPRO.FUND BONESTROO ROSENE ANDERLIK & AS PROFESS SERV -ARENA BLEACHERS
CENTRAL GARAGE AG SYSTEMS
B & B SPORTS
BRANDON TIRE CO
CARLSON TRACTOR & EQUIP
CROW RIVER AUTO
DYNA SYSTEMS
is H A
HARMON ON AUT UTOGLASS
HUTCH FIRE & SAFETY
HUTCHINSON WHOLESALE
INTERSTATE BATTERIES
JERABEK MACHINE SERV
L & P SUPPLY CO
MACQUEEN EQUIP INC
NO STATES SUPPLY INC
PENSKE AUTO CENTER
PRIMROSE OIL CO
RADIO SHACK
SORENSEN FARM SUPPLY
TWO WAY COMM INC
<k>
HOSE
BOAT MIRROR
TUBE, MOUNT /DISMNT, REPAIR
SPROCKET, TIGHTENER
PARTS, LABOR- POLICE #8
DURA LUBE, AIR DIE GRINDER
SHOP SUPPLIES
WINDSHIELD, LABOR
PURCHASE EXTINGUISHER
BULBS, FILTERS, ETC
MT -78
TUBE
GUARD, BOLT, FLANGETTE
FILL HOSE
HDWE
OIL CHANGE
ARMOR PLATES
BRACKETS, PLUGS
BRG
TK 762, KITS
ECON. DEV. LOAN HUTCHINSON COMMUNITY DEVELOP C TRANSFER
ENERGY LOAN FD
GENERAL FUND
•
HUTCHINSON COMMUNITY DEVELOP C TRANSFER
AHLERS, NANCY
ALBERTS, MIKE
AMERICAN BOTTLING CO,
BARKEIM, ELDEN
BAUERLY BROS INC.
BAUMETZ, BONNIE
BECKER ARENA PRODUCTS
BERGGREN, ROGER
BERKLEY RISK SERVICES
BRUNNER, DOLORES
BT OFFICE PRODUCTS
REFUND - PORCEL DOLL CANCELLED
MIDDLE SCHOOL DANCE
THE POP PURCHASE
REIMB BTU PROPANE HEATER
EXTERIOR SLAB, ECONO -NET
ELECTION TRAINING
48" GLASS SUPP PAD
REFUND - HAIRSTYLES
OCT CONSULTING
SR CITIZENS COMPUTER CLASS
OPERATING SUPPLIES
$1,000.00
$1,000.00*
$8,750.00
$208,393.17
$192.80
$21,748.76
$369.00
$239,453.73*
$1,719.82
$1,719.82*
$116.00
$24,421.65
$24,537.65*
$432.50
$432.50*
$32.21
$25.00
$810.22
$135.54
$634.94
$165.12
$174.21
$264.67
$265.19
$109.68
$58.52
$6.92
$202.30
$217.17
$7.47
$77.52
$1,202.70
$19.15
$66.31
$892.47
$5,367.31*
$5,000.00
$5,000.00*
$5,000.00
$5,000.00*
15.00
27.00
$43.75
$71.36
$234.26
$75.00
$2,043.51
$70.00
$800.00
V 54.00
11.31
/4 - 4-,
OPEN -HOLD COUNCIL REPORT
23 -NOV -1999 (14:35) page 3
---' -------- --------------------------------
GENERAL FUND BURMEISTER, JEROME
- --------
REIMB- WINTER BOOTS
- ---------------
$80.00
BUSINESSWARE SOLUTIONS
TONER
$233.24
CAMERA SHOP
FILM
$37.12
CARLSON, CARRIE
REFUND - PORCEL DOLL CANCELLED
$15.00
•
CASH WISE
SUPPLIES
$328.27
CENTRAL GARAGE
RURAL /CITY COMBINED
$18,283.25
CITY OF HUTCHINSON- GENERAL FUN
REPLENISH RECEIPT MONEY
$130.00
COAST TO COAST
SUPPLIES
$14.09
COMM TRANSPORTATION
LOAN PYMT
$700.00
CONSOLIDATED PLASTICS CO
SUPPLIES
$61.71
CROW RIVER AREA QUALITY COUNCI
NOV SESSION
$15.00
CULLIGAN
REGEN 14: DUOBED
$412.00
DANKO EMERGENCY EQUIP
CUTTER BLADE
$538.81
DEPT NATURAL RESOURCES
DNR FEES TO STATE
$1,231.00
ECOLAB PEST ELIM
NOV SERVICE
$39.41
ELECTR0 WATCHMAN
ANNUAL CHARGE
$1,003.24
EWING, BRENDA
REIMB- MILEAGE
$93.00
FASTENAL COMPANY
HEX NUT SLV
$31.75
FLUTH, MONIE
REFUND - CANCELLED HAIRSTYLES
$35.00
FREEMAN, MARTHA
REFUND - CANCELLED HAIRSTYLES
$35.00
GALL'S INC
ROCKY LEATHER ZIPPER BOOT
$212.94
GROERLER, FLOYD
REIMB- PROJECT BOARDS
$122.63
GUSTAFSON, NANCY
REFUND - OVERPAID SKI CLUB
$75.00
HAVE TREES WILL TRAVEL
RELOCATE TREES
$210.00
HEIMAN FIRE EQUIPMENT
PANT, COAT
$836.29
HENSEN, MARK
REIMB- MILEAGE, MEALS
$49.52
HILLYARD FLOOR CARE / HUTCHINSON
STAIN REMOVER, CLEANER, LINERS
$411.55
HOLIDAY INN - MANKATO
LODGING FEES
$386.76
HOUSKE- JACKLITCH, ANN
REIMB- MILEAGE, MEALS
$173.52
HUTCH FIRE & SAFETY
EXTING INSPECT, PINS, TESTS
$181.99
HUTCH MEDICAL CENTER
PHYSICALS
$289.00
HUTCHINSON COMMUNITY DEVELOP C
TRANSFER
$70,500.00
HUTCHINSON SAFETY COUNCIL
1999 CONTRIBUTION
$250.00
HUTCHINSON TEL CO
NOV SERVICE
$1,087.14
HUTCHINSON UTILITIES
BULBS
$17,328.66
HUTCHINSON WHOLESALE
FLASHERS, BULBS
$28.39
ICE SKATING INSTITUTE OF AMERI
PATCHES
$374.90
IND.SCHOOL DIST. #423
OCTOBER ENROLLMENTS
$5,065.50
JONES, DIANE
OCTOBER -SR CTR OPENING
$50.00
LEAGUE OF MN CITIES
DEDUCTIBLE BILLING
$111,225.90
M R SIGN
STREET SIGN BRACKET
$84.23
MANKATO MOBILE RADIO
LABOR
$180.00
•
MCLEOD COOP POWER
OCT UTILITY
$947.96
MCLEOD CTY DISTRICT COURT ADM
REPLENISH BAIL MONEY
$85.00
MEEKER SAND & GRAVEL
SAND
$95.11
MID -MN HOT MIX INC
IN FINES
$153.72
MIDWEST WIRELESS COMM.
NOV SERVICE
$1,612.28
MN ELEVATOR INC.
ELEVATOR SERVICE
$73.65
NAGY, RICHARD
REFUND - THANKSGIVING PLACEMAT
$5.00
NO STATES SUPPLY INC
HDWE
$211.63
OFFICEMAX
MICROCASSETTES, CARTRIDGES
$353.80
OLSONS LOCKSMITH
EMERGENCY LOCKOUT SERV
$167.50
PETERSON BUS SERVICE
MOTOR COACHES- OCTOBER
$497.20
PITNEY BOWES INC
SCALE MAINTENANCE
$266.00
PLOTZ, GARY D.
REIMS- MEALS, MILEAGE
$192.69
POLICE MARKSMAN, THE
SUBSCRIP RENEWAL
$16.95
QUADE ELECTRIC
BATTERIES
$273.79
R &R SPECIALTIES INC
ICE BLADE GRIND
$66.00
REINER CONTRACTING
WASHED SAND
$289.63
RUNNING'S SUPPLY
MISC SUPPLIES
$375.70
SCHLUETER, SHERYL
REFUND- OVERPAID SKI CLUB
$43.00
SELLERS, JANELL
REFUND- HAIRSTYLES
$35.00
SHOPKO
WIPES
$9.96
SHRED -IT
SHREDDING SERVICE
$54.95
SIMONSON LUMBER CO
SLEEVE ANC
$42.07
SNAPP, STEVE
REFUND - CANCELLED MATH CLASS
$10.00
STANDARD PRINTING
LAMINATING
$280.11
STEELE, DAN
REIMS- LODGING
$347.88
STUBER, VICKI
REFUND- HAIRSTYLES
$35.00
SUPERIOR COFFEE & FOODS
COFFEE
$220.65
THE SALTMAN
SALT DELIVERY
$80.97
TWO WAY COMM INC
BATTERY, LABOR
$500.50
UNITED BLDG CENTERS
LUMBER
$522.94
VACUUM GALLERY
SHAMPOOER ROLLER
$31.90
VIKING OFFICE PRODUCTS
PINS
$19.86
•
WAL -MART
MARKERS
$29.70
PEN -HOLD COUNCIL REPORT 23 -NOV -1999 (14:35) page 3
___________ _____________ ____ ____-------- __ - -____ - _________ - -_-
GENERAL FUND WILSONS NORTH WEST NURSERY INC OAK SWAMP $106.50
XEROX OCTOBER COPIER LEASE $625.00
YORK INTERNATIONAL CORP DRIER CORE, FREIGHT $106.57
< *> $244,672.17*
HUTCH COMM DEV.0 MIDWEST WIRELESS COMM
ROCK, CHRISTIE
HUTCH TRANS FAC. ALLIED SERVICES OF HUTCHINSON
CASH WISE
CENTRAL MCGOWAN
CITY OF HUTCHINSON
HAVE TREES WILL TRAVEL
HUTCH COOP CENEX
KOCH MATERIALS CO
SIMPLEX TIME RECORDER CO
SUPERIOR COFFEE & FOODS
INSURANCE FUNDS HUTCHINSON AREA HEALTH CARE
KRISHNAMOORTHI, CHITRA
SWANSON, MARILYN
NOV CREDIT - $19.30
REIMB- PAPER, PRINTING, ENV $127.96
$108.66'
FILTER, BELT, LABOR
$612.82
NOV LIQUOR
PAPER SUPPLIES
$11.95
POP PURCHASE
ACETYLENE, OXYGEN
$170.72
NOV BEER
OCTOBER WATER /SEWER
$253.44
LOTTERY PAYMENT
RELOCATE TREES
$160.00
TRANSFER
LP GAS - BOTTLE
$11.72
NOV BEER
ROAD OIL
$5,795.09
NOV LIQUOR
FIRE ALARM SYSTEM SERVICE
$258.00
NOV LIQUOR
COFFEE
$35.63
NOV BEER
11/13
$7,309.37*
STRIP, SEAL, WAX FLOORS
QTR 3 EAP SERVICES $ 693.75
REIMB - HEALTH FAIR EXPENSES $4.98
REIMS- HEALTH FAIR EXPENSES $8.38
$707.11*
LIQUOR STORE
BELLBOY CORP
NOV LIQUOR
11/13
BERNICKS PEPSI COLA
POP PURCHASE
PERA LIFE INS CO.
C & L DISTRIBUTING
NOV BEER
11/13
CITY OF HUTCHINSON
LOTTERY PAYMENT
PERA- D.C.P.
CITY OF HUTCHINSON - GENERAL FUN
TRANSFER
11/13
DAY DISTRIBUTING
NOV BEER
PRUDENTIAL
ED PHILLIPS & SONS CO.
NOV LIQUOR
11/13
GRIGGS COOPER & CO
NOV LIQUOR
PRUDENTIAL MUTUAL FUNDS
HANSEN DIST OF SLEEPY EYE
NOV BEER
11/13
HENKE FLOOR CARE
STRIP, SEAL, WAX FLOORS
PUBLIC EMPLOYEES
HENRYS FOODS INC
TOBACCO
11/13
HERMEL WHOLESALE
TOBACCO
TEMPLETON INC
HUTCH MEDICAL CENTER
PHYSICAL
11/13
JOHNSON BROTHERS LIQUOR CO.
NOV WINE
WADELL & REED
KKLN
OCTOBER RADIO ADS
11/13
LEAGUE OF MN CITIES
RETRO ADJUSTMENTS
LENNEMAN BEVERAGE DIST. INC
NOV BEER
LEO'S TRANSFER
FREIGHT
HUTCH T.H. LLC
LOCHER BROS INC
NOV BEER
$155.00
MIDWEST WIRELESS COMM.
NOV SERVICE
PAUSTIS & SONS
NOV WINE
QUALITY WINE & SPIRITS CO.
NOV WINE
STANDARD PRINTING
BUSINESS CARDS
TRAVELERS DIRECTORY SERVICE
ADVERTISING
TRI COUNTY BEVERAGE & SUPPLY
NOV BEER
VIKING COCA COLA
POP PURCHASE
WINE COMPANY, THE
NOV WINE
WOODS PAINTING CENTER
MATS
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
EE CONTRIB 11/13
AMERICAN FAMILY INS CO.
EE CONTRIB 11/13
GREAT WEST LIFE INS. CO.
EE CONTRIB 11/13
ICMA RETIREMENT TRUST
EE CONTRIB 11/13
OL LIC SITES
$2,268.55
$588.85
$13,351.02
$1,682.42
$225,000.00
$2,022.55
$14,126.10
$23,452.33
$3,435.70
$692.25
$1,038.99
$110.42
$289.00
$17,796.77
$790.00
$1,005.00
$4,325.55
$1,581.42
$13,481.53
$4.33
$441.12
$6,194.02
$327.07
$498.00
$378.20
$282.70
$836.00
$319.40
$336,319.29*
$690.00
$54.30
$100.00
$2,005.00
MN CHILD SUPPORT PAYMENT
CENTE EE
CONTRIB
11/13
$162.89
PERA LIFE INS CO.
EE
CONTRIB
11/13
$120.00
PERA- D.C.P.
BE
CONTRIB
11/13
$52.02
PRUDENTIAL
EE
CONTRIB
11/13
$75.00
PRUDENTIAL MUTUAL FUNDS
EE
CONTRIB
11/13
$30.00
PUBLIC EMPLOYEES
EE
CONTRIB
11/13
$19,675.34
TEMPLETON INC
BE
CONTRIB
11/13
$50.00
WADELL & REED
EE
CONTRIB
11/13
$150.00
$23,164.55*
HUTCH T.H. LLC
REFUND -PARK
& PLAYGROUND CHGS
$155.00
OPEN -HOLD COUNCIL REPORT
-------- ----------------------------------- _
PUBLIC SITES MCLEOD COOP POWER
RURAL F. D
WATER /SEWER FUND
c *>
CENTRAL GARAGE
GYM `l�
HA INS WATER TREATMENT GROUP
HUTCH T.H. LLC
HUTCHINSON UTILITIES
ISCO INC
JUUL CONTRACTING CO
LEAGUE OF MN CITIES
MCC INC
MID - AMERICA PLASTICS
MIDWEST WIRELESS COMM.
MN VALLEY TESTING LAB
PRAIRIE COUNTRY RC & D COUNCIL
QUADE ELECTRIC
SIMONS, DAVID
ST. CLOUD OVERHEAD DOOR CO
SUPERIOR COFFEE & FOODS
TRI- COUNTY ELECTRIC MOTOR SERV
US FILTER /WATERPRO
VIKING PIPE SERVICES CO
BIOCORP
BRANDON TIRE CO
BT OFFICE PRODUCTS
BUSINESSWARE SOLUTIONS
CAERE CORP
CDI OFFICE PRODUCTS LTD
CHEMSW
CITY OF HUTCHINSON- GENERAL
COMPUMASTER
CONVEYOR DESIGN
CZECH, RANDY
DEPT OF LABOR & INDUSTRY
DONOHUE & ASSOC
DYNA SYSTEMS
EARTH TECH /RUST
ELECTRIC PUMP /WALDOR GROUP
ERICKSON & TEMPLIN
GENERAL REPAIR SERVICE
GOPHER STATE INC
HACH COMPANY
23 -NOV -1999 (14:35)
page
--------- --------------------------------- -----------
OCTOBER ELECTRICAL HOOKUPS
$3,200.00
$3,355.00*
RURAL ONLY
$1,299.75
$1,299.75*
LAWN & LEAF BAGS
$2,500.00
TIRES, STEM, MOUNT /DISMNT
$53.19
INDEX GUIDES
$69.27
DESKJET
$164.81
OMNIPAGE PRO 10- UPDATE
$89.90
PENS
$261.03
CONTROL CHART PRO PLUS
$239.00
TRANSFER
$197,500.00
REG -TOM KLOSS
$199.00
REDESIGN CONVEYING SYSTEM
$7,758.26
REIMS- MEALS, MILEAGE, REGISTR
$311.80
LICENSE RENEWAL - RICHARD EBERT
$10.00
PROFESS SERV- SIOSOLIDS DRYING
$4,543.96
HDWE
$623.99
PROFESS SERV- COMPOSTING FACIL
$24,184.51
RELAY START
$64.57
CLAY FILL
$8,214.91
CRANKSHAFT PINION, LABOR
$3,765.60
OCTOBER CALLS
$182.00
LAB SUPPLIES
$146.44
CHLORINE
$410.03
REFUND -WAC
$875.00
OCT UTILITY
$495.33
SUCTION LINE
$69.23
HYDRANT, ROCK, BACKHOE, LABOR
$4,363.00
RETRO ADJUSTMENTS
$3,965.00
BIOSOLIDS DRYING -EST #2
$19,350.00
SERVICE WATER SYSTEM
$274.50
NOV SERVICE
$342.24
LAB TESTS
$944.00
JOHN MADOLE INVOICING
$5,451.20
BULBS
REIMB- SAFETY BOOTS
$.78
$60.00
$60
SERVICE WORK, LABOR, TRAVEL
$161.75
COFFEE
$38.00
BEARING, LABOR
$2,352.30
BIOXIDE
$8,109.12
TELEVISION INSPECTION
$7,014.85
$305,269.57*
$1,218,529.24*
0
IMMEDIATE PAY COUNCIL REPORT
23 -NOV -1999 (14:35) page
-____ _____________
1999 IMPR. CONST
________ ____ _ _____
MERLYN &, JOSEPH
_____--__----____--- ____----
RIGHT OF WAY PURCHASE
_--- ___________
$20,771.96
- -____
< ->
IQUOR FUND
MN
$20,771.96*
of
0 6RAL FUND
ARNOLD & MCDOWELL
OCTOBER COMPENSATION
$7,066.00
Dept
of
CHANHASSEN DINNER THEATRES
28 TICKETS- HOLIDAY SHOW
$810.00
MN
Dept
DEFAULT'S BUSINESS FORMS
LICENSE ENVELOPES
$214.77
DEPT NATURAL RESOURCES
DNR FEES TO STATE
$1,087.00
NEW ULM CONVENTION &
SR TOUR FEE
$45.00
UNIVERSITY OF MN
REG -MARK HENSEN
$360.00
< ->
$9,582.77•
LIQUOR STORE
CITY OF HUTCHINSON- GENERAL
FUN PAYROLL 11/5/99
$8,268.39
<
$8,268.39•
WATER /SEWER FUND
AAGARD WEST
CART & TANK PICKUP- OCTOBER
$1,715.50
FEDERAL EXPRESS CORP
PACKAGE DELIVERY
$38.25
G & K SERVICES
UNIFORMS
$2,132.82
< >
$3,886.57
$42,509.69•
WIRE TRANSFERS
3.A.T.S. FUND
MN
Dept
of
Revenue -Oct Fuel Sales Tax
490.80
IQUOR FUND
MN
Dept
of
Revenue - Liquor Sales Tax
$20,302.00
aATER/SEWER FUND
MN
Dept
of
Revenue -Sales Tax
6,251.00
GENERAL FUND
MN
Dept
of
Revenue -Civic Arena Sales TAx
449.00
r�
LJ
The kAowing funds need to be wired - interest payments
December 1, 1999
Chase NYC ABA # 021- 000 -021 to credit the account of Cede &
Co. do THE DEPOSITORY TRUST COMPANY for DIAdend Deposit
Account # 066 - 026776 OBI FIELD - PA 50317950
1992 Tax Increment Bonds 14,763.75
1994 Wastewater Refunding 47,353.75
62,117.50
The folkmrg funds need to be wired - PRINCIPAL payments
Chase NYC ABA # 021 -000-021 to credit the account of Cede &
Co. c/o THE DEPOSITORY TRUST COMPANY for Redemption Deposit
for 1211 City of Hutchinson, Mn, Account # 066 - 027 -006
OBI FIELD - PA 50317950
1992 Tax Increment Bonds 0,00
1994 Wastewater Refunding 0,00
0.00
(FAX of bond document nest be made at same thne for principal payment)
HUTCHINSON EMPLOYEE SAFETY
COMMITTEE MEETING
Thursday, October 14
XMWTES
Present: Jo Runke, Connie Maki, Keith Messner, Dick Ebert, Mark Larson, Mark
Weis
Absent: Dave Telecky, Brad Emans
1. Approved September minutes.
2. One accident reported.
3. Mark Weis will call Respond and find out about filling first aid kits.
M 4. Connie Maki will make a schedule for the Health Fair Booth. Date is set for
Tuesday, November 16 10:30am- 2:30pm.
5. Keith brought up about emergency lights for shelter in city hall. Mark Weis
will write a memo to council.
6. Please make sure that your alternate attends the December meeting with you.
Also you need to pick your alternate (those that start in January 2000).
7. CPR Training went very well. A big thanks to Brad and all of his help!
8. Next meeting will be Thursday, November W h at 10:00am. Dave Telecky is
minute taker.
9. Meeting was adjourned at 10:40am.
10. Thanks Connie for the pumpkin bars!
0
Meeting Minutes
0
JOINT MEETING
McLeod Regional Rail Authority
Central Prairie Railway Association (Shippers)
•
November 15,1999
10:00 a.m., Best Western Victorian Inn, Hutchinson, Minnesota
Present:
Sheldon Nies, MRRA
Tim Smith, Burns Philip
Milo Kubasch, MRRA
Larry Graf, MRRA
Dean Oleson, MRRA
Terry Davis, Hutchinson Leader
Anne Wilburn, Gun Sailor
Jerry Bergeron, Norwesco
Les Forman, Lester Bldg/CPRA
Jay Freedland, Hutch Iron & Metal
Craig Morningstar, Dakota Rail Repair
Pat Gonda. 3M
Carla Helgeson, Mn/DOT
Janeile Collier, MnJDOT
Peter Johnson
Marlin Torgerson, City of Hutchinson
Harry Krog, Rail America
Marvin Willhite
Roger Stearns, Stearnswood
Bill Herman, 3M
Randy Gulbransen, 3M
A. G. Goard, NS Corp
Brenda Ewing, Recorder
Chair Sheldon Nies called the meeting to order at 10:05 a.m. All attendees signed an attendance sheet
that was provided
Mr. Nies noted to the group that one of the main purposes of the meeting is to discuss Rail America's
long range plans for the Dakota Rail line. He further added that he had spoken to Rail America
officials prior to the meeting and advised them that there are no additional funds (statellocal) available
to assist Rail America at this time. He added that Rail America officials continue to indicate that they
are committed to this line.
Harry Krog of Rail America stated that they are anticipating no change in operations for the Dakota
Rail line. They will continue to run as status quo.
Mr Krog addressed a number of questions raised by the group as follows:
• The monies contribute by the shippers' surcharge are being dedicated to repairs on the bridge.
There was a short-term repair made and Rail America is waiting for the construction crew to
return to complete a more p repair. There were issues with water levels that
prohibited an earlier repair. Tim Smith recommended that Rail America work cooperatively
with the City of Hutchinson regarding the Crow River dam and with Bums Philips regarding
water discharged to the river to better facilitate the bridge repairs.
• Snow removal on the line will be addressed as it has in previous years. Dakota Rail has a list
of local contractors as well as their own equipment. Rail America is not asking the shippers to
contribute to snow removal maintenance at this time.
• In response to Bums Philips' request, Mr. Krog will ask that Rail America management
provide a written determination regarding the transportation of hazardous materials on the line.
• According to Mr. Krog, the rail is in better condition now that it was six months ago. He
further stated it is in "fait' condition as they head into the winter season.
• Mr. Krog will check with Rail America management regarding the rail west of Trunk Highway
15 in Hutchinson. The City of Hutchinson and a potential developer (Walgreens) of the
property adjacent to the track would like to discuss any rail issues in this area with Rail
America.
• The current schedule of twice -a -week service on the line is planned to continue.
• Other Rail America operations in Minnesota are doing well, and some are doing exceptionally
well.
• The figures for total loads are at 388 for the period of January 1 — October 31, 1999. This is
approximately 60% of what was accomplished to date in 1998.
Mr. Nies updated the Rail Authority members of the possible buyout by the Federal Emergency
Management Agency (FEMA) of the elevator property adjacent to the rail line on Ontario Street in
Hutchinson. A motion was made by Jay Freedland and seconded by Les Forman to allow the Rail
Authority to enter into any necessary agreement to facilitate the purchase of the property by the City of
Hutchinson. The motion carried unanim ously.
A motion was requested to dispense with the remainder of business for the Rail Authority — the rental
of the Victorian Inn facilities for the meeting and the related catering service fees. A motion was made
by Les Forman, seconded by Lary Graf to pay these bills. The motion carried unanimously.
Upon a motion by Les Forman and seconded by Marlin Torgerson, the Rail Authority unanim ously
voted to adjourn the meeting at 10:40 am-
Administrative Office III. n 9 p �,]
410 . Box 327 et SW rT loo n e
Willmar, Minnesota 56201 -0327 "'1'1'1'D'iI'�"R"I"�1"'ILIll
one:
)235-6106 Fax: (320) 2140187 pis@ pion eerland.lib.mmus
PIONEERLAND LIBRARY SYSTEM BOARD MEETING
September 16. 1999
Meeting was called to order by vice chair Bob Fleegel at 7:33 p.m. at the Willmar Public Library meeting
room.
Orville Rudningen made an addition of three items to finance committee report. Motion by Francis
Schweiss second by Stacey Schuette to approve agenda with addition. Passed.
Motion by LeRoy Sanders second by Art Abel to approve minutes of August 19, 1999 meeting.
Passed.
Madelyn Bronson. head librarian from Granite Falls. reported on Yellow Medicine County libraries.
Vice Chair Bob Fleegel talked about new handout from Pioneerland which shows services prodded
member libraries. etc. The brochure was designed by Ramona Berg-Perry-
Committee Reports:
Finance Committee:
Motion made by Orville Rudningen second by LeRoy Sanders to accept the revenue and expenditure
report for August 1999. Passed.
Motion by Orville Rudningen to accept outreach grant report for FY 1999. Second by Francis
Schweiss and passed. This is a state - funded grant used for children's periodicals and online access for
students.
Motion by Orville Rudningen to have chair sign Prairie Correctional Facility contract Second by
Ivev Vooderharr. Passed This is the second veer for this contract.
Orville Rudningen made motion to close out service center checking account used at Montevideo
office and put it in general budget account Second by LeRoy Sanders. Passed. Discussion. This was a
petty cash fund with no more than $200.00 in it at any one dine.
There was not a quorum at the finance committee meeting so Orville Rudningen made motion for full
board to approve paying of bills, payroll, and other checks. Second by Ramona Berg-Perry. Passed.
Orville Rudningen made motion for chair to sign the new lease. Second by LeRoy Sanders. Passed.
The lease has been signed by city of Willmar and Kandiyohi County and all our wishes have been met. It
is for $18.000 the first year.
Policv Committee:
Update report on policy committee was given by Orville Rudningen. A round of applause was given for
people on the committee for the great job they have been doing.
There was no old business.
New Business:
Vice chair Bob Fleegel announced the Minnesota Library Association conference on September 29. 30.
and October 1. 1999 in Duluth_ MN. Darlene Kotelmcki is going from board plus five PLS staff and
director John Houlahan. John is one of the candidates for MLA president for 2001.
John Houlahan gave his directors report and an update on automation. Seven libraries have online
circulation now in operation and five more will be added in next couple of weeks. The tough cookie award
was given to Jean Clark. processing center services coordinator. who broke her ankle on Monday.
September 13 on her way to work-
Personnel committee will meet to set the next meeting date.
Motion for adjournment by Art Abel second by Darlene Kotelnicki. Passed. Vice chair Bob Fleegel
adjourned meeting at 8:10 p.m.
John Houlahan and LeRoy Sanders gave tour of PLS part of building and Earleen Warner. Willmar
librarian. gave tour of the public library part of building.
Marleen Canfield
Secretary
STATE REPRESENTATIVE
BOB NESS
RE�MIJZD
,ilov 2 i 1999
r TV nF HliI CH INSON
509 State Office Building, 100 Constitution Ave., St. Paul, MN 55155 (651) 2967344
For Immediate Release For more information contact:
November 18, 1999 Patrick Condon (651) 296 -2317
NEWS RELEASE
E
NESS SUPPLIES INFORMATION ON TRANSPORTATION REVENUE, SPENDING
Recently area leaders have questioned how several important sources of transportation revenue
are distributed and spent around the state. There is concern among leaders that some money
raised by the State Gas Tax, the Motor Vehicle Excise Tax, and License Plate Tab Fees do not go
directly to roads and bridges construction and repair.
Rep. Bob Ness (R- Dassel) said it was important that local leaders and the public know where
transportation dollars are going. "Transportation issues are very important to city and county
governments," Rep. Ness said. "Roads and bridges provide the links that our state economy
needs to remain vital."
Here is a breakdown of the money raised by the Gas Tar, Tab Fees and the Vehicle Excise Tax:
Gas Tax In Fiscal Year 2000, the 20 -cent state gas tax is expected to raise $593 million, which
also goes into the Highway User Tax Distribution (HUTD) Fund. Below you will find an exact
explanation on how HUTD funds are distributed. States levy a gas tax, some significantly higher
than Minnesota: for instance, Wisconsin has a 24 -cent gas tax.
License Plate Tab Fees In Fiscal Year 2000, tab fees are expected to raise $562 million. All
funds generated by tab fees also go into HUTD, which goes to transportation spending. Gov.
Jesse Ventura has been a vocal supporter of lowering license tab fees, as Minnesota's are
considerably higher than most neighboring states. "This is another issue that is likely to be a
focus of debate in the 2000 session," Rep. Ness said. "People do need to keep in mind that if we
lower tab fees, we will have to find another source of revenue for funding road and bridges. This
would require a constitutional amendment to change current appropriations."
Motor Vehicle Excise Tax In Fiscal Year 2000, the so- called "MVET" is expected to raise
5450 million. These funds go directly into the state general fund. "Some lawmakers have long
argued that these funds should be dedicated directly to road construction and repair projects,"
Rep. Ness said. "That is an idea that I believe merits further discussion, as it would provide a
needed and stable level of transportation funding."
•
Once the gas tax and tab fee funds are deposited into the RUM Fund, proceeds are split three
ways: Counties receive 28 percent for their road projects; Cities with a population more than •
5,000 receive 9 percent for their road projects; and the other 63 percent goes into the Trunk
Highway Fund, for state highway construction and renovation projects, as well as regular
maintenance and repair, snow plowing, striping, seal- coating and other road improvements.
However, not all of the money in HUTD and the Trunk Highway Fund goes directly to road and
bridge projects. According to research by the nonpartisan House Research Department, in Fiscal
Year 2000, a total of about $104 million from the Trunk Highway Fund and HUTD were
appropriated to state agencies other than MnDOT. A similar amount has already been
appropriated for Fiscal Year 2001 as well. These appropriations include:
• The Department of Public Safety, which receive the vast majority of the highway
dollars that don't go to MnDOT, with a total of almost $100 million. These funds go to
Bureau of Criminal Apprehension alcohol testing; the State Patrol; Driver and Vehicle
Services; the Office of Traffic Safety; and general Department administration costs.
• The Minnesota Safety Council, which will receive $67,000 for safety programs.
• The Legislature, which will receive $39,000 for the Mississippi River Parkway
Commission, for river commerce.
• The Department of Revenue, which will receive $2.1 million for the cost of collecting
the gas tax.
• The Emergency Medical Services Board, which will receive $1.7 million for EMS
services on highways.
• The Department of Children, Families and Learning, which will receive $21,000 for
driver's education curriculum.
• The Department of Trade and Economic Development, which will receive $750,000
for tourism information.
Ness said rural areas especially are falling behind in terms of the conditions of roads and
highways. "Perhaps it is time to ask whether some of this large chunk of money, raised directly
by drivers, should go directly to road and bridge funding," Ness said.
"For every one mile of road we repair, we fall behind a mile -and -a- half," Ness said. "That
statistic is very troubling, especially if the trend continues. We could fall dangerously behind in
the area of safe and adequate highways, which are critical to the economic viability of rural
Minnesota."
Last session Gov. Jesse Ventura vetoed $20 million in direct funding for rural roads and bridges,
"That was not beneficial in terms of helping our rural areas to keep up with the problem of a
deteriorating transportation infrastructure," Ness said.
Ness said he would like to see the governor and the MnDOT commissioner shift the emphasis
from their vocal support of light rail transit for the Twin Cities, to a lot more support behind
• transportation funding and spending that would benefit all of Minnesota.
"We already committed $60 million to light rail transit;" Ness said. "Commissioner Tinklenberg
says the state will not have to commit more than $100 million total, but I haven't seen a
guarantee of that. I think many of my colleagues in the Legislature and I will be very committed
to insure a better distribution of state resources for transportation, road and bridge projects that
benefit all of Minnesota.
"Although we have seen improvements to Highway 7, Highway 12, Highway 15, Highway 22
and many township, city and county roads, west central Minnesota is completely void of any
four -lane highway or freeway, and in my opinion, has not been treated fairly," Ness said.
—30—
•
0 HUTCHINSON
PIONEERLAND LIBRARY SYSTEM
REVENUE AND EXPENDITURE REPORT
SEPTEMBER 30, 1899
EXPENDITURES:
SALA, ^.ICS
221 T -D
Y -T -D
- 92,5=0
% OF
% OF
REVENUE:
AMOUNI
AMOUNI
UUUGLI
LILIDGl =1
YtAH
RESERVE
0.00
75,880.70
75,883.00
100.00%
75%
CITY OPERA T iNG
20,913.00
83,65200
83,652.00
100.00%
75%
COUNTY OPERATING
0.00
34.147.50
45.530.00
75.00%
75%
GIFTS
0.00
567.94
0.00
0.00
75%
CHARGES, FINES
GG.OG
3,
500.00
70.40%
15%
COPY MACHINE
0.00
0.00
0.00
0.00%
75%
FCN 11PMFNT RFNTAI S
0 On
3 On
0 on
000%
75%
SALES
BOOK ALE.
2,02,'.0✓
3,=.93
3,000.00
124 .28°,b
s%
OTHER
0.00
665.43
250.00
0.00%
75%
TOTAL REVENUES
-n,995.98
198,976.48
208,795.00
95.30%
75%
EXPENDITURES:
SALA, ^.ICS
1,459.88
-W,709..--
- 92,5=0
WS. 87 A
I
HEALTH INSURANCE
=2.00
-19.50
-50.00
39.0u%
75%
HEALTH INSURANCE- DEDUCTIBLE
0.00
0.00
-0.00
0.00%
75%
PAYROLL TAXES
828.48
7,2''31.58
10,175.00
71.07%
75%
60OKS
PERIODICALS
- 1,428.23
0.00
- 11,716.35
- 3,474.02
- 28,288.00
- 4,000.00
44.57%
86.85%
75%
75%
VIDEOS
n.00
-3W.nn
- 401.n0
96.26%
75%
BINDINGS
0.00
0.00
-0.00
0.00%
75%
PUS IAGt&SHIPPING
-86.UU
.583.UU
- 1,U4U.UU
bt3.U6%
/b%
NEW EOUIPMENT
0.00
- 3,584.72
- 13119.00
0.00%
75%
MAINTENANCE CONTRACTS
0.00
0.00
- 1,580.00
0.00%
TA%
SUPPLIES
- 221.70
-823.69
- 3,120.00
26.40%
75%
PROMOTIONAL & PROGRAMS
0.00
- 128.93
-520.00
24.79%
75%
!NS! R NCE
0.00
- 811.01
- 1,217.00
68.64%
75%
ADS & LEGAL NOTICES
0.00
-37.20
- 104.00
3G.Ti%
75%
AUOMNG
0.00
-77.35
-78.00
99.17%
75%
RCX)KKFFPINC,
-449 41
327 W
-438 00
7501%
75%
CONTINUINC EDUCATION
- 111.82
- 111.32
- 305.00
28.3195
75%
SALES TAX
- 123.77
-227.71
-208.00
109.48%
75%
TOTAL EXPENDITURES
- 10.308.05
- 93.?n9?7
155.231.00
90.06%
75%
FUNDS AVAILABLE
12,687.93
105,747.21
53,584.00
- 197.42%
75%
0
0 0
CITY OF HUTCHINSON
LIQUOR STORE COMPARI30H
Oct -90
M."
0
CITY OF HUTCHINSON
LIQUOR
BEER
WINE
MISC.
TOTAL
BY WEER
---- - - - - --
1
----- -------
2,686
- - - ----
3,766
-- - - --- -- ----------------------------
931
339
7,722
2
3,996
7,131
1,394
622
13,113
---- - -----
3
1,268
6,198
1,217
613
12,616
BEER
VINE
- -
MISC.
TOTAL
BY WEEK
---- - - - - --
1
--------
1,298
33,811
5
2,266
1,061
719
332
8,198
6,192
6
2,008
2,270
160
107
1,665
7
1,667
2,676
19
201
1,595
2,710
0
2,151
3,631
822
215
7,119
2,590
9
3,099
6,101
1,530
651
11,161
2,982
10
3,511
6,612
1,216
536
11,968
3,966
909
185
7,126
8
1,515
18,209
12
1,002
2,275
131
161
1,675
7,977
13
1,613
2,615
511
210
1,982
11
2,179
2,962
530
279
5, 970
3,072
15
2,333
3,510
1,310
217
7,136
2,111
16
3,979
6,563
1,171
126
12,112
2,992
17
3,110
6,696
1,371
110
11,928
3,105
716
292
6,153
15
11100
17,135
19
1
2,110
561
192
1,111
6,726
20
1,651
2,391
962
216
5,226
21
1,053
2,978
515
190
5,566
2,176
22
2,665
3,593
859
311
7,161
2,606
23
3,322
6,796
1,123
721
11,965
3,515
21
1
6,993
1, 5A1
520
13,115
1,053
11058
259
8,077
22
1,118
17,777
26
1,165
2,509
/07
121
1,582
6,182
27
1,520
2,511
Soo
311
5,118
28
1,630
2,707
739
236
5,102
2,736
29
2,388
3,159
691
206
6,611
2,717
30
1
6,623
1,319
162
12,191
3,261
31
1,358
8,252
1,576
511
11,730
3,716
760
213
1,031
29
1,530
19,000
11551
71,040
119,307
25,301
9, 101
5,138
225,932
97 TOTAL
67,661
103,011
23,257
9,891
203,856
%OF SALE
32
53
11
1
73,159
100
SALES INC
OR DEC
22,076
98 TOTAL
11 S
119,387
0
CITY OF HUTCHINSON
LIQUOR STORE COMPARISON
Oct -99
--------- ----------
--- - - -- --
---- - -----
--------- ---------
TOTAL
LIQUOR
BEER
VINE
- -
MISC.
TOTAL
BY WEEK
---- - - - - --
1
--------
1,298
"'-- - - - - --
7,150
--- - - -- ----------------------------
1,191
500
13,712
2
3,913
6,192
1,399
519
12,323
26,065
1
1,811
2,710
611
118
5,313
5
1,906
2,590
502
181
5,182
6
1,966
2,982
915
212
6,075
7
2,366
3,966
909
185
7,126
8
1,515
7,338
1,167
196
13,516
9
3,809
7,977
1,331
503
13,703
51,275
11
2,057
3,072
739
201
6,069
12
1,380
2,111
709
117
1,600
13
2,190
2,992
770
170
6,122
11
11960
3,105
716
292
6,153
15
11100
7,519
1,517
185
13,731
16
3,585
6,726
1,330
153
12,091
19,119
10
1,060
2,176
155
169
1,960
19
1,716
2,606
720
211
5,206
20
2,276
3,515
006
153
7,050
_ 21
2,707
1,053
11058
259
8,077
22
1,118
6,511
1,267
361
12,290
23
3,505
6,182
1,300
1,187
12,771
50,437
25
1,701
2,736
561
259
5,260
26
1,689
2,717
622
100
5,238
27
11602
3,261
630
179
5,660
28
2,315
3,716
760
213
1,031
29
1,530
8,705
11551
158
15,216
30
5,138
8,157
1,828
611
16,064
51,520
TOTAL
73,159
123,011
25,738
91508
431,116
98 TOTAL
71,810
119,387
25,301
9,101
225,932
%OF SALE
32
53
11
1
100
SALES INC
OR DEC
5,511
2 1
8 14 42 AM
',2AM
Final
HUTCHINSON AREA HEALTH CARE
Corrplarstive Balance Sheet
As of October 31, 1999
ASSETS
Currerd Assets
Cash and Im+slmems - Operations
Cash and nvaelments - Self-Insured
Subtotal cash 6 InveslmeMs
5
6
7
B
9
10
11
12
(A) (B) (A) - (B)
OCT SEP OCT Chrge
1699 1999 1898 CY vs PY
$4,432,347 $4,311429 $1604,953 2,827,394
558,816 557,832 958,945 (398,129)
$4.991.163 $4.869.261 $2,561,896 2429.265
9,971,315 9,823,132 7,411,175 2,560,140
(2,951,720) (2,686,641) (1,084487) (1,8117,233)
(1,674 714) (1671,526) 12,215,323) 540,609
$5,344681 $5,264,965 $4.111,365 1,233.516
71,955 102,912 26,784 45,171
644,654 630,271 450.837 193,817
200,372 263,379 70,755 129,617
LNBILITIES AND FUND BALANCES
Current LleblWles
Current malurilles of
Long term debt
Accounls payable - trade
EsOmaled oontradual
settlements -net
Amued expenses -
Salarles
PTO
Interest
See- Insured programs
MN Care tax payable
Deterred sabi9les
Deferred revenue
PatWWResideN receivables
ASowanosa for bad debts
Advarrces and contractual aliowarltes
Net patient/resident and dvrd -party
payor receivables
Other receivables - net
Inventories
Prepaid expenses
13 Total Current Assets
$11,253,025
$11,130,788
$7,221,639
4,031 386 Total Current Llablslles
14 Board Desionat"Funded Deorecia0on Invesimems
$6,4111.531
$6,717,807
$6,248,818
169,713
15 Investment In Jgkd Ventures
$98,160
$98,160
$133,964
(35,924)
Plant Assets
16 Lend
$165,696
$165,696
$165,696
0
17 BWdags
22,108.561
22 079,096
16,181,185
3.927,366
18 Ammugated depreciation
(11,342,767)
(8,262,730)
(6,856,173)
(1 488,594) Lana -lerm Debt (lees curreN
19 Bu4dirge lees depreciation
$13,765,794
$13,816,366
$11,325,022
2,440,772 maturities)
20 Equipment
12,299,155
12,251,151
10,009,373
2,289,782
21 Accumulated depreciation
(6,288,445)
(8,200,121)
(7,042,422)
(1,248,023)
22 EqupmeM less depreciation
$4 ,010,710
$4,051,030
$2,966,951
1,043,759
23 Cash-conslructim 6 equipment
0
0
0
0
24 Construction in progress
725,952
715,689
810,328
(84,376)
25 Total Plaid Assets
$18,66a. 152
$19,748,781
$15,267,997
3,400,155 Fund balance
Other Assela
26 Deferred frmwwr gcosts
$112,719
$114,034
$227044
(114,325)
27 Total Funds
$38,550,587
$36,809,570
$ 29,099,460
7,451,1 Total Funds
(A) (8) (A) 48)
OCT SEP OCT Charge
1999 1999 1998 CY va PY
$347,893 $3.47,613 $455,771 (107,878)
1430,650 1,805,731 1,349,111 81,539
1,124,772 1,219,772 957,335 167,437
557,292
876,095
426,159
131,133
980,819
942,317
868,162
112.657
167.465
99,552
156,497
10,968
469,041
424,041
418,509
50,532
56,765
50,225
71,113
(14,34a)
32,840
30,615
34,722
(2,082)
(4931)
0
10,618
(15549)
$5,162,406 $5,595,964 $4,747,997 414,409
$14681142 $11675713 $11735266 2,945,876
$18707,039 $16537,893 $12,616218 4090.821
1876,550,587 $36,809,570 $ 7, 451.107
Fnstmnl
III F
8.40 AM
Final
M
HUTCHINSON AREA HEALTH CARE
StalemerN of Revenues and Expenses
Month and Period Ended October 31, 1999
CURRENT MONTH YEAR -TO -DATE YEAR -TO -DATE
Over (Under) Budget Over (Urlden) Budget VARIANCE %
Rgven06 Actual Budget Dolan Percenl Actual Buduel Dollars Percent Od -98 1999 vs 1996
1 In patient revenue 51.052,074 51,763,518 ($111,442) .6.3% $16,795.368 $16.698,210 $99,158 01% 515,457.605 8.7%
2 Out patient revenue 2,004,537 2,278,675 (274,136) - 120% 20,760,131 21,538.472 (778,341) -3.6% 19,146,646 84%
3 Resident Revenue 402,797 399,291 3 0.9% 4,244,090 3,964.364 279.706 7.1% 3,915,284 5.4%
4 Total patient/resident revenue $4 ,059,408 $4.441482 (S382,074) -8.6% $41,799,589 542,197066 ($397.477) -0.9% $38.519.535 8.5%
Discounts
5 Governmental A Policy Dhcounl 1,411,306 1,649,113 (237,807) -14.4% 15,539,395 15.911 553 (372,258) -2.3% 12,794,245 215%
e Free Care 2,619 6,667 (4,048) -60.7% 13 66 (53,448) -8002% 39,550
7 Total deduction from revenue $1,413,925 $1 (S241.055) -14.6% $15 $15,978 ($425 .82.5% $12,837,795 21.2%
8 Ner pallenilresident revenue $2,645.483 $2,785,702 ($140,219) -50% S26,248,975 $26,218,746 528,229 01% 525,685,740 2.2%
9 Other operating revenues 5,147 24,655 (18508) -75.1% 101,789 247,023 (65,234) - 26.4% .246,488 -262%
10 Net operating revenue 526 51,630 $2,810,357 ($758727) -5.6% $28,426,764 $26,485,769 ($37005) -0.1% $25,932,208 1.9%
E71DA➢m
11 Salaries $1.276,835 $1,201.609 575,226 6.3% $12,082.155 571.601,681 5480,494 4.1% $11,203,02 78%
12 Employee Benefits 258,657 266.398 (7,741) .2.9% 2,883,389 2.612,332 51.057 2.0% 2,441,579 91%
13 Professional and Medical Fees 285085 258,833 29,052 11.3% 2,808,167 2.511,616 294,551 11.7% 3,107,737 -9.7%
14 Utilities. Mince Co 6 Repalns 139,400 135,058 4,342 32% 1,309,389 1,388.294 (76,905) -5.5% 1,203.584 8.8%
15 Food, Drugs 8 Supplies 353,9W 365,799 (11,899) -3 3% 3,499,713 3,488,141 13,572 0.4% 3,495,910 01%
16 Other expense 88,086 87,610 456 05% 777,243 892,980 (105.723) -12,0% 735,440 5.7%
17 Minnesota Care 21.089 21,068 0 (10% 20,591 210.684 (10,093) -4.9% 176,056 13.9%
18 Bed debt 36.096 42,175 (6.079) -14.4% 358.898 409.078 (50,190) . 12.3% 302,477 186%
19 trdaesl 40,870 40.565 105 01% 412,977 412.409 568 0.1% 434,262 49%
20 Depreciation 147,594 160,005 (12411) -7.9% 1,400,559 1,506750 (108191) -7.2% 1.336,036 44%
21 Total expenses $2, 647,971 $2,576 $71 2.8% $25,511,071 S25,021 $499,140 2.0% $24,436 4,4%
Excess of net operating revenue
22 over (under) operating expenses _ $3,659 $233,437 ($229 -98.4% $917,693 51,443,838 ($526 -36.4% $1,496 -38.7%
N QrgpGrallma R Qv�lueg
23 Investment Income $35,324 $37,500 ($2,176) -5.8% 5204.815 5375,000 (5170.185) 45A% $374,021 -452%
24 OBnw nonopera0rg revenue (net) 7,255 683 6,572 962.2% (18,479) 25,398 (43,877) - 172.8% 28,082 - 165.0%
25 Total nonoperaling revenue $42,579 $38,183 $4,395 11.5% $186,336 $400,398 (5214,062) - 53.5% $402,103 -53.7%
26 NPI Income $ $271,62 ($225,382) -83.0% $1.104,029 $1,844 (5740.205) - 51,898 -41.8%
27 Patient days 044 856 (12) -1.4% 8.401 8,275 126 1.5% 7,884 66%
28 Resident days 3,30 3,510 (142) 40% 35,231 35,088 (457) -1.3% 35,947 -2 O%
29 Percent occupancy - hudgel beds - Hm" 45.4% 48.0% -0.8% -1 4% 48.1% 454% 0.7% 1.5% 43.2% 68%
30 Percent occupancy budget beds - Nursing Hance 85.5% 892% -3.e% 4.0% 91.7% 924% -12% -11% 93.1% -2.0%
31 F TE's 390.2 389.2 1.0 0.2% 395.6 389.2 6,41 11% 388 B 23%
32 Admissions (ad)usled)- HooWal only 423 536 (113) .21.1% 4,692 5,171 (479) -9.3% 4,722 -07%
33 Expenses (net) per admission (9d)usled) - Hospital only 5.171 3,863 1,309 33.9% 4,374 3,868 508 13,1% 4,153 5.3%
34 Revenue per admission (adjusted) - Hospital only 8,580 7.379 1,181 16.0% 7,859 7,228 632 81% 7.153 9.9%
35 Net Revenue per admission (wonted) - Hospital only 5,263 4,359 904 20.7% 4.634 4,20 426 10.1% 4,507 2.9%
36 Dlscounts as a percent of revenues 34.8% 37.3% -24% -06% 37.2% 379% -01% -1 7% 33.3% 11.7%
37 FTE's per 100 admissions (adjusted) - Hospital only 5.5 4.2 1.4 32.3% 4.9 4.3 0.6 13.4% 41 3.9%
38 Days In Net Accounts Receivable 65.5 52.3 13.2 25.2% 68,7 J.7%
39 Case MIx - Horne onty 2.84 245 0.19 7.8% 2.60 245 0.15 6.1% 2.44 66%
Finshnnl
Pam Larson