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cp01-25-2000 cAh Ah Ah 1W JANUARY qW SUNDAY MONDAY TUESDAY 2000 -23- -24- -25- Noon — Hutchinson Safety Council HUTCHINSON Meeting at Heritage Center 7:00 a.m. — Leadership Team Mtg. CITY in Main Conf. Room CALENDAR 3:30 p.m. — Open Bids for Two Squad Cars at City Center 9:00 a.m. — Management Team Mtg. in Main Conf. Room 4:30 p.m. — Library Board Meeting WEEK OF at Library 4:30 p.m. — City Council Work- shop in Main Conf. Room January 23 -29 5:00 p.m. — Tree Board at City Center 5:30 p.m. - City Council Mtg. 5:30 p.m. — Airport Commission at in Council Chambers Airport Lobby WEDNESDAY THURSDAY FRIDAY SATURDAY -26- -27- -28- -29- CONFERENCE /SEMINAR/ 7:00 a.m. — HCDC/EDA Board TRAINING/VACATION Meeting in Main Conference 24-28 Dolf Moon & (C) 3:00 p.m. — Utilities Commission Room Marlin Torgerson at Utilities Office 25 -28 John Rodeberg (C) 1/24- Julie Wischnack (ML) 3/6 C =Conference M = Meeting S = Seminar T =Training V =Vacation AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 25, 2000 2. INVOCATION — Pastor Paulus Pilgrim, Faith Lutheran Church ♦ PRESENTATION OF TWENTY -YEAR AWARD TO KENNETH WICHTERMAN ♦ PRESENTATION OF PLAQUES OF RECOGNITION TO OUT -GOING BOARD AND COMMISSION MEMBERS 3. MINUTES — Regular Meeting of January 11, 2000 4. CONSENT A G .NDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS I. PLANNING COMMISSION MINUTES OF DECEMBER 21, 1999 2. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF NOVEMBER 16, 1999 (b) RESOLUTIONS AND ORDINANCES • 1. ORDINANCE NO. 00 -266 — ORDINANCE AMENDING CEMETERY RULES AND REGULATIONS (WAIVE SECOND READING AND ADOPT) 2. RESOLUTION NO. 11400 — ACCEPTING PLEDGED SECURITIES FROM MARQUETTE BANK, N.A., HUTCHINSON OFFICE 3. RESOLUTION NO. 11401 — TRANSFERRING $25,000 FROM 1998 IMPROVEMENT DEBT SERVICE FUND TO SPECIAL ASSESSMENT DEBT SERVICE BONDS AND TRANSFERRING $17,000 FROM GENERAL OBLIGATION FIRE HALL DEBT SERVICE FUND TO GENERAL OBLIGATION DEBT SERVICE FUNDS (c) APPOINTMENTS: • JASON OLSEN TO PLANNING COMMISSION (UNEXPIRED TERM) • KEITH FISCHER TO HCDCIEDA BOARD (d) APPLICATIONS: ♦ TOBACCO LICENSE FOR TOTAL MART ♦ GAMBLING LICENSE FOR HUTCHINSON BAND BOOSTERS (e) "RIGHT -OF- ENTRY" PERMIT WITH DAHL & ASSOCIATES (f) PLANNING COMMISSION ITEMS 1. REZONING FROM R -1 TO R -2 FOR PORTION OF PLAT AND PRELIMINARY PLAT FOR 122 LOTS REQUESTED BY GREAT PLAINS COMPANIES INC. (WEST OF LAKEWOOD DRIVE AND NORTH OF SOUTH GRADE ROAD) WITH FAVORABLE CITY COUNCIL AGENDA — JANUARY 25, 2000 • RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11397 AND WAIVE FIRST READING OF ORDINANCE AND SET SECOND READING FOR FEBRUARY 8, 2000) 2. CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING LUTHERAN CHURCH TO EXPAND EXISTING CHURCH FACILITIES LOCATED AT 1040 SOUTH GRADE ROAD WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11398) 3. CONDITIONAL USE PERMIT REQUESTED BY ALLIED MECHANICAL TO EXTEND TIMEFRAME FOR EXISTING TEMPORARY TRAILER TO BE USED AS OFFICE LOCATED AT 340 MICHIGAN STREET WITH FAVORABLE RECOMMENDATION FOR SIX MONTHS WITHOUT STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11399) Action — Motion to approve consent agenda lal ul I\ . 11 I (a) PRESENTATION OF RISK MANAGEMENT PLANS FOR CHLORINE FOR WATER TREATMENT PLANT AND WASTEWATER TREATMENT FACILITY Action — Motion to close hearing — Motion to reject — Motion to approve . COMMUNICATIONS REQUESTS AND PETITIONS — NONE 1►10 lei 61 3, I 1 t I► • i (a) CONSIDERATION OF REQUEST TO APPROVE CHANGE ORDER FOR ADDITION OF BAGHOUSE TO BIOSOLIDS DRYING FACILITY PROJECT Action — Motion to reject — Motion to approve (b) CONSIDERATION OF REQUEST FROM KNIGHTS OF COLUMBUS TO WAIVE CONDITIONAL USE PERMIT FEE FOR PORTABLE SIGN ADVERTISING ANNUAL FISH FRY Action — Motion to reject — Motion to approve (c) CONSIDERATION OF PURCHASING BRUSH CHIPPER Action — Motion to reject — Motion to approve (d) CONSIDERATION OF AWARDING BID FOR TWO POLICE DEPARTMENT SQUAD CARS Action — Motion to reject — Motion to approve • CITY COUNCIL AGENDA — JANUARY 25, 2000 (e) CONSIDERATION OF MARKETING AGREEMENT FOR COMPOST Action — Motion to reject — Motion to approve agreement (f) CONSIDERATION OF RECLASSIFICATION RECOMMENDATION Action — Motion to reject — Motion to approve (g) CONSIDERATION OF APPROVING 1999 PAY EQUITY IMPLEMENTATION REPORT Action — Motion to reject — Motion to approve (h) CONSIDERATION OF APPROVING 2000 FEE SCHEDULE PROPOSAL Action — Motion to reject — Motion to approve (i) CONSIDERATION OF CITY POLICY REVISIONS /AMENDMENTS Action — Motion to reject — Motion to approve (j) CONSIDERATION OF APPROVING PROPOSED 2000 CITY CALENDAR Action — Motion to reject — Motion to approve • (k) CONSIDERATION OF RESOLUTION TO PURCHASE 13 ACRES OF LAND FOR CONSTRUCTION OF NEW ELECTRICAL SUBSTATION FOR USE BY HUTCHINSON UTILITIES Action — Motion to reject — Motion to approve and adopt Resolution (1) CONSIDERATION OF RESPONSE REGARDING ASSESSMENT/WATER SERVICE REPLACEMENT Action - 9. MISCELLANEOUS (a) COMMUNICATIONS 1 : lu :�': •► :►II �.rr :: �l NCI (a) VERIFIED CLAIMS Action — Motion to approve and authorize payment from appropriate funds WINE W-WrITWORI T U MM L1 • i lJ Hutchinson Citv Center C 111 11 v Street SE Hutchla m NN 55350 -2522 320- 587- 5151/Fm 320- 236 -1240 January 10. 2000 Mr. Kenneth Wichterman 833 Lewis Ave. S.W. Hutchinson, MN 55350 RE: Recognition of Years of Service Dear Ken: Because you were unable to attend the employee holiday party on December 10, we were not able to present you with your twenty -year award. As a result, we would like to invite you to attend the City Council meeting on Tuesday, January 25, 2000. At the meeting, Mayor Torgerson will present your award to you. If possible, we would ask that you be at the meeting at 5:30 p.m. as we will make the presentation to you at the beginning of the meeting. Please contact me if you are unable to attend the meeting, and we will make other arrangements for you to receive your award. Sincerely, CITY OF HUTCHINSON 1 4 Gary D. Pla z City Administrator cc: Mayor Torgerson Pnmd w =yckd pw" - MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 11, 2000 1. Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Duane Hoversten. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and City Attorney Marc A. Sebora. 2. Reverend Paulus Pilgrim gave the invocation. flu 1 11U I D&y The minutes of the regular meeting of December 14, 1999, December 28, 1999 and special organizational meeting of January 3, 2000 were approved as presented. (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF DECEMBER 2, 1999 • (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11391 — ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MN 2. RESOLUTION NO. 11392 — RESOLUTION SUPPORTING HUTCHINSON TRANSPORTATION PLAN 3. RESOLUTION NO. 11394 — RELEASING PLEDGED SECURITIES FROM FIRST MINNESOTA BANK N.A., HUTCHINSON, MN (c) COMMERCIAL /RECYCLING HAULERS LICENSE FOR WITTE SANITATION INC. (d) APPOINTMENTS ➢ COUNCIL MEMBER DUANE HOVERSTEN TO HCDC/EDA BOARD ➢ NORMAN HOEFER TO SENIOR ADVISORY BOARD (SECOND TERM) ➢ DAVID WETTERLING TO UTILITIES COMMISSION (SECOND TERM) ➢ ROBERT HANTGE TO AIRPORT COMMISSION (SECOND TERM) Motion by Peterson, second by Mlinar, to approve the consent agenda. Motion unanimously carried. 5. PUBLIC HEA_RiNG - NONE 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) UPDATE REPORT BY SCOTT L. YOUNG OF EARTH TECH REGARDING CITY COUNCIL MINUTES — JANUARY 11, 2000 WASTEWATER RATE STUDY Scott L. Young of Earth Tech reported he had reviewed the water rate increase with City staff. He recommended waiting until a later time to implement the rate increase. In late February Young will report to the staff, and he will present the report to the City Council in March. MCI y Q1 . : 1 1►1 (a) CONSIDERATION OF DECLARING VACANCY OF COUNCIL MEMBER ON HUTCHINSON CITY COUNCIL Motion by Mlinar, second by Peterson, to approve the vacancy and adopt Resolution No. 11393. Motion unanimously carried. • (b) CONSIDERATION OF APPOINTING COUNCIL MEMBER ➢ MICHAEL CAMPA ➢ STEVE COOK ➢ JIM HAUGEN • Motion by Mlinar, second by Peterson, to ratify the appointment of Jim Haugen to fill the City Council vacancy. Motion unanimously carried. (c) CONSIDERATION OF REQUEST TO ADVERTISE FOR BIDS FOR WASTEWATER DRYING FACILITY ASHBROOK BELT PRESS HIGH SOLIDS RETROFIT EXTENSIONS Motion by Peterson, second by Haag, to approve advertising for bids. Motion unanimously carried. (d) CONSIDERATION OF APPROVING ADVANCED CASH FOR PURCHASE OF GRAIN ELEVATOR PROPERTY AND BUSINESS Director Julie Wischnack reported on the glitch in the purchase of the grain elevator. She stated that due to a discrepancy in the DNR budget reports, there was a $5,758.00 budget shortfall to complete the demolition. Since there may be additional funding available in June 2000, the City will submit an application to the DNR. Rodeberg stated that the City would not be involved in the demolition, but rather in the site work completion. Since the DNR will not release the remaining $96,235.00 funding until the entire project is completed, it was recommended that the City advance $96,000.00 to the Region to cover the project until funding is granted. Motion by Haag, second by Hoversten, to approve the recommendation that the City advance $96,000.00 to the Region to cover money for the project. Motion 0 CITY COUNCIL MINUTES — JANUARY 11, 2000 unanimously carried. (e) CONSIDERATION OF REQUEST TO HOLD BAVARIAN HAUS OKTOBERFEST 2000 ON SEPTEMBER 22 & 23, 2000 IN CITY PARKING LOT Rodeberg requested to defer this item to a February meeting. He wanted to meet with some neighbors who had contacted him to discuss some issues. Motion by Mlinar, second by Haag, to defer. Motion unanimously carried. (f) DISCUSSION OF SOUTH AREA TRUNK SEWER PROJECT Rodeberg requested that the City Council: (1) accept the Report on Feasibility prepared by SEH and authorize the preparation of plans and specifications at an estimated cost of $1,751,700.00, with the money to come out of the sewer fund; (There will be no assessments since no property is within the city limits at the present time.); (2) approve the letter agreement with SEH -RCM to complete the plans and specifications at a proposed rate of $55,524.69; and (3) approve Resolution No. 11395 authorizing acquisition for utility and street purposes. Motion by Hoversten, second by Mlinar, to accept the "Report on Feasibility" and authorize preparation of plans and specifications, approve the letter of contract and adopt Resolution No. 11395. Motion unanimously carried. (g) CONSIDERATION OF .AMENDMENTS TO CEMETERY RULES AND REGULATIONS AND CORRESPONDING FEE ADJUSTMENTS Motion by Mlinar, second by Peterson, to approve the amendments and fee adjustments and to adopt Resolution No. 11396 and waive first reading of Ordinance No. 00 -266 and set second reading for January 25, 2000. Motion unanimously carried. (h) PRESENTATION OF FINAL REPORT BY COMMUNITY NEEDS TASK FORCE Steve Cook, Chair of the Community Needs Task Force, presented the final report to the City Council. He stated the Task Force's recommendations were divided into the following three areas. 1. COMMUNICATIONS a. Since the survey indicated that the people wanted more information about City issues, it was recommended that a regular column appear in the Hutchinson Leader b. Since no one media source reaches everyone, it was recommended that a variety of communication possibilities be used. J 3 CITY COUNCIL MINUTES — JANUARY 11. 2000 0 c. The Task Force recommended that the City continue to conduct community surveys every three to five years in a similar manner as the 1999 survey was done. 2. FACILITY AND PROGRAM NEEDS a The Community Needs Task Force identified the following as the top five facility and program needs. 1. Education Needs 2. Community Center 3. Senior Center 4. Teen Center 5. Affordable Housing The Task Force suggested converting the Park Elementary School into a multiple use community center when the school is replaced and vacated. A list of 20 possible uses for the facility was presented. Cook also provided the advantages and disadvantages of remodeling and using the building as a community center. • THE PROCESS It was reported that the survey responders supported the following five items a. People overwhelmingly want the right to vote on major new facilities. b. If multiple projects are included on a referendum, then the public overwhelmingly wants to be able to vote on each project individually. C. People prefer to vote in the November elections. d. If a special election is required, then using a mail ballot is preferred. e. Most people agree that there should be a local vote on an issue before it goes to the State Legislature. Cook addressed other needs and issues that had come to the attention of the Task Force during presentations from various groups. He also noted that in the survey only 30% of the public preferred the million dollar State grant going to a privately financed and managed conference center. In addition, 80% of the respondents thought public use of such a facility was important if the City offered the grant money to a private developer. It was the Task Force's opinion that the public wanted the grant money used on a public use building such as a community center. The Mayor commended the Task Force on its extensive report that contained a great 0 • CITY COUNCIL MINUTES — JANUARY 11, 2000 amount of important information. He thought the suggestions and ideas should be reviewed, and the report should be referred to the HCDC. The Mayor questioned if the State grant money could be extended. Haag commented that he liked the idea of the Park Elementary School site being given a value. However, he thought the disadvantage could be the operating cost of ownership while acquiring the facility from the School District and making it into a community facility. The maintenance costs could be high, but the overview of the school use was good. Mike Campa stated he thought the building could have public use. Roger Petersen commented that it was not the Task Force's task to outline all the steps in the process, but rather only to present the "big picture." The committee members were not trying to resolve all the issues at this meeting. Roger Steams informed the City Council that Steve Cook chaired the committee. Also, he basically wrote the final report, with input and editing of the contents by the committee members. • Mike Ribich stated that since all of the information was available, it would be presented to the public for their reaction and input. Hoversten stated that he appreciated the report and felt the ideas should be used and not shelved. He recommended assigning a City department to determine the financial information. Mlinar thanked the Task Force for all their work. Peterson extended a thank you to the Task Force for the report they had presented to the Council for their further review. She stated it contained conclusions that were based on the survey report. u 1 tai a W. glllby (a) COMMUNICATIONS FROM DIRECTOR RANDY DEVRIES Director Randy DeVries requested a special City Council workshop on January 25, 2000 at 4:30 p.m. to review the biosolids drying project and change order. Mr. Ed Nevers of Donohue will be present to explain the project. 40 Motion by Mlinar, second by Peterson, to approve the workshop. Motion CITY COUNCIL MINUTES — JANUARY 11, 2000 • unanimously carried. (b) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON The Mayor stated that since he would be attending a meeting in Grand Rapids, MN on January 25, he would not be able to attend the 1:00 p.m. meeting with the communications group at LOGIS. He requested authorization for the City Council members to attend since it would be a quorum in attendance. Motion by Haag, second by Mlinar, to approve the January 25 LOGIS meeting. Motion unanimously carried. - (c) COMMUNICATIONS FROM CITY ATTORNEY Sebora commended the Community Needs Task Force for their excellent work in writing and presenting the final report. (d) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Mlinar commended the Mayor on being selected to participate in the Blandin • Leadership Conference. (e) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz mentioned setting up a calendar of events to cover the year. (f) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Rodeberg commented on homeowners who wanted their water tested to determine if it was pumped directly into the City's sanitary sewer. It was noted that since older homes were built to drain water into the City's sanitary sewer line, there wouldn't be a penalty but the necessary corrections would be required. Rodeberg also reported that he received two letters addressed to the City Council. Greg Pearce, 786 Madson Avenue SW, wrote regarding water service in front of his property. The second letter, from Merlyn and Lucille Danielson, 1060 Dale Street SW, pertained to a question on their assessments. Both of these issues will be dealt with at the next City Council meeting. ► _ W _t 101:4 "l Iul 0 . (a) VERIFIED CLAIMS 0 0 CITY COUNCIL MINUTES — JANUARY 11. 2000 Motion by Mlinar, second by Haag, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. There being no further business, the meeting adjourned at 6:45 p.m. 40 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 21, 1999 FAR '; ?l�R ��;, ,., i .,a. al . CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Dean Kirchoff, Dave Westlund, Dean Wood, Bill Arndt. and Jim Haugen. Absent: Jeff Haag and Jeff Jones. Also present: Julie Wischnack, Director of Planning and Zoning; Holly Kreft, Planning Coordinator, and Richard Schieffer, City Legal Counsel. 2. CONSENT AGENDA a) CONSIDERATION OF MINUTES OF NOVEMBER 16, 1999 Mr. Westlund made a motion to approve the minutes. Seconded by Mr. Kirchoff. The motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF VARIANCE FOR LOT COVERAGE AND LOT SPLIT AS REQUESTED BY PAUL BETKER. (815 & 817 HILLCREST ROAD NE) Chairman Wood opened the hearing at 5:35 p.m. with the reading of publication #6094 as published in The Hutchinson Leader on Thursday, December 9, 1999. Ms. Kreft provided the background information pertaining to the application of lot split and variance by Mr. Betker. Commissioners asked if any of the porch could be built Staff stated that no it was not possible, since only 37 square feet would be available. Mr. Arndt stated that many times these porches become full residential • use. Paul Betker, applicant, stated these lots are short because of the wetland and that was his hardship. The applicant stated that he would like to be granted the variance before the property was sold because the added porches would have higher value. Mr. Kirchoff asked about the lot to the north. Mr. Betker stated that there were no neighbors to have a problem with the variance. Mr. Westlund asked about the lot coverage regulation and why it is necessary. Ms. Wischnack explained that lot coverage is for water quality issues. Mr. Arndt moved to close the hearing. Westlund seconded. Motion carried unanimously and hearing closed at 5:48 p.m. Mr. Haugen moved to approve the lot split. Mr. Westlund seconded. Ayes 5 Nays 0. Mr. Haugen moved to approve variance. Mr. Kirchoff seconded. Mr. Wood asked about the impact of approving a variance. Mr. Schieffer explained that the lot size is what is questionable, not the wetland. Mr. Schieffer further explained that runoff and storrwater issues are the reasons for the lot coverage requirements. Mr. Schieffer stated there is a cumulative effect of granting this type of variance. Mr. Betker stated that the City told him he could build what he wanted to. Mr. Schieffer stated the owner is responsible for finding out the regulations for a lot before purchasing or developing those lots. Motion carried Ayes 4 Nays 1 (Mr. Wood voting nay.) b) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT A NEW PARKING LOT AT THE HIGH SCHOOL. (SOUTH OF ROBERTS ROAD AND NORTH OF TENNIS COURTS) Chairman Wood opened the hearing at 5:52 p.m. with the reading of publication #6096as published in the The Hutchinson Leader on Thursday, December 9, 1999, Ms. Wischnack explained request It is for a faculty parking lot with 87 parking spaces. Mr. Jeff Berdan of 1114 Roberts Road, representing the neighborhood raised the following concerns: need, safety for vehicles and pedestrians, and potential area for students to congregate. He stated that the current parking lots are not being utilized and provided photographs as evidence. Mr. Berdan also stated that there are safety issues both with the proximity of the trail and the reduced visibility created by the parked buses. Ms. Wischnack claried that staff recommended that the driveway be a rightonty exit, but would be a full entrance. Mr. Brian Mohr, Director of Building and Grounds for the school, stated that currently the school uses the Catholic church parking lot. • He also stated that by creating a lot for the faculty there would be a possibility of moving the buses to another location. He also stated that the school would issue parking permits for the lot and it would possibly be used as an overflow lot. Mr. Berdan also had other concerns including the potential for students using this lot to congregate after school hours. 4-1)-q Because of the numerous issues discussed, Chairman Wood suggested that there be a meeting between the school and the neighborhood. Ms. Wschnack stated that either staff could meet with the school board or there could be a meeting held with the school officials, staff, and the concerned neighbors. Chairman Wood directed staff to hold an informational meeting prior to the next Planning Commission meeting. Mr. Arndt made a motion to recommend table of the request until January 18, 2000 at 5:30 p.m. to allow for a meeting between concerned neighbors, the school, and staff. Seconded by Mr. Kirchoff. The motion carried unanimously. C) CONSIDERATION OF REZONING AND CONDITIONAL USE PERMIT FROM R -1 TO C-4 FOR AN AUTO REPAIR CENTER AS REQUESTED BY BERNIE MCRAITH. (AIRPORT ROAD AND STATE HWY 15) Chairman Wood opened the hearing at 6:20 p.m. with the reading of publication #6090 as published in The Hutchinson Leader on Thursday, December 9, 1999. Ms. Wschnack showed the location map and explained that since this property was recently annexed that is zoned R -1 Single Family Residential. There is C-4 zoning to the north of the property and I/C zoning to the south and west The proposed building would be 40'X 200' and the access would be from County Road 8. The parking lot as shown on the survey would meet the requirements. Staff has the following concerns: city sewer and water are currently almost Y4 mile away which means that the water would need to be treated by a septic system, gas is also not available, and electricity would not be available to next spring or summer. Staff recommends denial of the rezoning because: I/C is more oompatiable, conditional use permits are required for all uses in the I /C, and the I/C would allow for more variety of uses. Staff also recommends denial of the conditional use permit because of the lack of infrastructure, the precedent for allowing septic systems in city limits, and the area is outside the stage growth plan which leads to "leapfrogging " of city services. Currently the only two other sites within the city that have septic systems are the Meadow Links golf course and the Airport. Mr. Arndt asked if stormwater ponding would be necessary. Ms. Wschnack stated that It would not be based on the proposed plan, but any future expansion may require it. Mr. McRaith, applicant, stated that he currently owns the Champion Auto building and needs to relocate. He stated that he would rather be rezoned C-4 so that he doesn't have to go through the conditional use process every time. Mr. Arndt asked what the airport zone is in this area. Ms. Wischnack replied that it falls within the "C' which is the least restrictive. Mr. McRaith stated that he didn't feel that bertning was necessary since this is a commercial business. Mr. Arndt stated that at the current business there were sometimes 6-10 vehicles stored outside while waiting to be repaired and that he felt they should be stored in back of the building. Sta� recommends that bonding and a signed agreement with Mr. McRaith be included should the Plannin Commission wish to approve the request Mr. Rick Albin, operator of Champion Auto, had three questions for staff and/or the commission. He asked if the staged growth plan was written before the large amount of growth in the area. Ms. Wschnack replied that is was written in 1998 and that it was known that the current businesses would be going into this area. Mr. Albin asked for clarification in the staff report as to what was meant by concern for a negative precedent. Ms. Wschnack explained that this referred to the allowance of septic systems within city limits. Mr. Albin questioned why berming was necessary. Ms. Wschnack explained that this may be a high traffic area and should vehicles be stored outside, berming should be done. Mr. McRaith stated that if the Planning Commission were more open to rezoning to I /C, he would be willing to change his request. Chairman Wood polled the commission as to their feelings and all members were in agreement that I/C would be a more acceptable zoning. Chairman Wood directed staff to provide the commission with sample agreements for septic systems. Mr. McRaith withdrew both requests and stated that he would reapply for the January 18' meeting. No action was taken by the commission. 4. NEW BUSINESS a) DISCUSSION OF COMMUNICATION TOWER ORDINANCE AMENDMENT. Ms. Kreft presented some information provided by the Minnesota League of Cities on model ordinances dealing with towers. Discussion ensued about different requirements possible for the ordinance. Mr. Bennie Knutson was present to discuss his views on the ordinance and that he would like to see the Planning Commission error on the side of safety when considering these issues. The commission directed staff to draw up a preliminary ordinance. They agreed the folkwving items should be considered: oo4ocation search requirement, requirement for monopole towers, setbacks more restrictive in residential areas, requirement of conditional use permit, and addressing of lighting and landscaping issues. A 5. OLD BUSINESS a) DISCUSSION OF REZONING REQUEST BY GREAT PLAINS DEVELOPMENT FOR BRIDGEWATER ESTATES. Representatives from RLK Kuusisto were present to discuss the viability of rezoning a portion of the preliminary plat to R -2 for smaller single family homes and twinhomes. They presented a sketch plan showing the proposed area and the reconfigured streets to meet staff s recommendations. The Planning Commission stated that the proposal seemed to meet the concems that were addressed at the previous meetings. W COMMUNICATION FROM STAFF ADJOURNMENT Being no further business the meeting adjourned at 8:05 p.m. 41 HUTCHINSON AREA HEALTH CARE REGULAR BOARD OF DIRECTORS MEETING — November 16. 1999 Hospital — Conference Room A/B — 5:30 PM Present Paulette Slanga, Chairperson; Bob Peterson, Vice Chairperson; Steven Snapp, Secretary; Tom Daggett, Trustee; Don Erickson, Trustee; and Pastor Randy Chrissis, Trustee; Dr. Mark Matthias, Chief of Staff/Trustee Others Presenr Phil Graves, President; Robyn Erickson, Care and Program Support Division Director, Pat Halverson, Community Care Division Director; Jane Lien, Acute Care Division Director. Pam Larson, Finance, Information and Material Services Division Director, Linda Krentz, Bums Manor Nursing Home Administrator; and Corrinne Schlueter, Recorder. The meeting was called to order at 5:35 PM. Linda Ziemer, Human Resouces Generalist, gave an overview of the organizations Health Insurance Program. The City of Hutchinson, Hutchinson Utilities, and Hutchinson Area Health Care share in a self insured program that is administered by CC Systems, a Claims Administration Program through Blue Cross. The plan is pan of the Select Care PPO Network. Ziemer stated that our costs have increased by 47% in the past 12 -month period. As a result we are exploring alternative options with the assistance of Berkley Risk Services, our insurance consultants. Current Plan — With 47% Increase Premium Costs Single - $188.06 $276.45 Family - S416.77 $612.65 Health Insurance Plan options and design to be considered are: • Other networks - BC /BS AWARE - Preferred One • Increase deductible amounts • Increase out -of- pocket maximums • Prescriptions 1. Increase co- payment amounts - Consider co- payment dollar increase (ie: to $10 or S15) - Consider co- payment percentage increase (ie: 20% of cost) 2. Mandate generic substitutions Dollar Amount of Increase S88.39 $195.88 • Look at co- payment plans — where employee contributes a co -pay amount toward each service. (example: S 15 co -pay for office visit, S40 co-pay for ER visit) 0 4 —17 — a2. ct� Board of Directors Meeting - November 16, 1999 Page two Prescription + Formulary 57.50 co -pay 510 co -pay mandatory generic Coverage + Non - Formulary $10.00 co -pay $10 co -pay mandatory generic 5500 out -of -- pocket max $500 out -of- pocket max Administration is in the process of making decisions on plan design and the choice of insurance company. The plan as outlined above may change as we continue to seek input and compare our plan with others. Graves requested authority to make the decision regarding the selection of the insurance company and plan design. He explained that an employee test group would be used once the company and plan design is chosen. • Following discussion, motion was [trade by Erickson, seconded by Chrissis to delegate to the President the authority to select a plan that will reduce health . insurance premium cost from the 47% increase and to establish a rate structure that will allow for the organization as well as employees to participate in the increase. All were in favor. Motion carried. Minutes of Past Meeting. The minutes of the October 19, 1999, meeting were presented and discussed. • Following discussion, motion was made by Peterson, seconded by Matthias, to approve the minutes of the October 19, 1999, meeting. All were in favor. Motion carried. II. Medical Staff Meeting Minutes and Credentialing. Dr. Matthias presented and discussed the October minutes of the Executive Committee Meeting. Matthias reported on the initial appointments, provisional and reappointments for the medical staff. He also reported on the five voluntary resignations. These include: Dr. Mark Wilkowske, Ben Giesen, CRNA; Ron Beare, CRNA; Sandra Estenson, PA; and Marcia Soules, NP. Initial Appointments: Dr. Noelle Dowling ER Courtesy Dr. John Robinson ER Courtesy Provisional: Roger Carlson Ortho Tech Allied Health Dependent Craig Bergh CRNA Allied Health Dependent Dr. Rodney Peterson Ortho Courtesy Current Plan Proposed Plan (draft) Deductible S 100 /person S 150 /person 5200 /family 5300 /family Covered Percentage 80/20 of next 80/20 of next Following deductible 52000 52000 Out of Pocket 5500 /person 5550 /person Maximum/Year SI000 /family $I100 /family Prescription + Formulary 57.50 co -pay 510 co -pay mandatory generic Coverage + Non - Formulary $10.00 co -pay $10 co -pay mandatory generic 5500 out -of -- pocket max $500 out -of- pocket max Administration is in the process of making decisions on plan design and the choice of insurance company. The plan as outlined above may change as we continue to seek input and compare our plan with others. Graves requested authority to make the decision regarding the selection of the insurance company and plan design. He explained that an employee test group would be used once the company and plan design is chosen. • Following discussion, motion was [trade by Erickson, seconded by Chrissis to delegate to the President the authority to select a plan that will reduce health . insurance premium cost from the 47% increase and to establish a rate structure that will allow for the organization as well as employees to participate in the increase. All were in favor. Motion carried. Minutes of Past Meeting. The minutes of the October 19, 1999, meeting were presented and discussed. • Following discussion, motion was made by Peterson, seconded by Matthias, to approve the minutes of the October 19, 1999, meeting. All were in favor. Motion carried. II. Medical Staff Meeting Minutes and Credentialing. Dr. Matthias presented and discussed the October minutes of the Executive Committee Meeting. Matthias reported on the initial appointments, provisional and reappointments for the medical staff. He also reported on the five voluntary resignations. These include: Dr. Mark Wilkowske, Ben Giesen, CRNA; Ron Beare, CRNA; Sandra Estenson, PA; and Marcia Soules, NP. Initial Appointments: Dr. Noelle Dowling ER Courtesy Dr. John Robinson ER Courtesy Provisional: Roger Carlson Ortho Tech Allied Health Dependent Craig Bergh CRNA Allied Health Dependent Dr. Rodney Peterson Ortho Courtesy Board of Directors Meeting — November i 6. 1999 Page three Reappointments. Dr. Robert Fisher Urology Bruce Craig CRNA u Dr. Mark Wilkowske Oncology Ben Giesen CRNA Ron Beare CRNA Sandra Estenson PA Marcia Soules NP Active Allied Health Dependent Active • Following discussion, motion was made by Peterson, seconded by Erickson to approve the minutes of the November 9, 1999, meeting and grant membership and privilege to the above listed practitioners. All were in favor. Motion carried. II. New Business. A. Third (Harter SafeZ� Report. Halverson reported on a project of using special "tear away" bags that are being used by service areas in order to reduce employee incidents in Environmental Services. The number of musculosketetal injuries has increased at Burns Manor. Of the 10 incidents, eight involved nursing assistants and four resulted in loss time. The Injury . Reduction Team, which is addressing injuries specific to CNA's is now in the process of prioritizing interventions. Current data shows a slight increase in Acute Care falls. All 12 falls were rated as minor. Mental Health falls remained the same as the previous reporting period and 98% of Bums Manor falls were rated as minor. All service areas participated in the Hazard Surveillance Survey, including hospital, Burns Manor, and Dassel in the July tour. Reviewing hazards, by type, showed stained ceiling tiles and lack of storage space. The next tour is limited to patient/resident care areas only and is being conducted during November/December. Two performance indicators were assigned: 1) to monitor wearing of photo identification badges by staff, 2) the proper labeling of chemicals. Infant Abduction Drill was held on September 28 to test a new policy. The response to the drill was very good over all. Evaluation of drill showed staff receiving a score of 79 %, which is a respectable score considering first time policy tested. • Following discussion, motion by Daggett, seconded by Chrissis, to approve the Third Quarter Safety Report. All were in favor. Motion tamed_ B. Capital Exp enditure Request for five new beds for Med /Sure and Critical Care Unit (CCU). "Me board reviewed the request for replacement of three patient beds for • Med/Surg and two for the CCU (total of five beds). We will be replacing the Borg � 3) Board of Directors Meeting — November 16. 1999 Page four Warner beds in Med Surg which are twenty years old and the Hill Rom beds in CCU which are ten years old. The beds would be replaced with Hill Rom Advance Series retractable beds with the following components: built -in scale, side rail communication including nurse call, and bed exit system. HAHC will purchase the beds through the group purchasing organization, VHA." • Following discussion, motion was made by Erickson seconded by Snapp to request authority from the City Council to purchase the five Hill Rom Advance Series retractable beds in the amount of 533,795. All were in favor. Motion carried. C. Human Resource Policy Chan2es . Robyn Erickson reported the following recommended changes to the Tuition Reimbursement and Hospital/ Home Time Off (HTO) Policies. "Upon successfully completing a nationally recognized certification program, an employee will be reimbursed for application and testing fees required to obtain such certification. Renewal fees for these certifications will also be reimbursed. HAHC will recognize those certifications it agrees are applicable to an individual employee's area of practice. Recommended changes to the HTO Policy are as follows: All regularly scheduled full -time or regularly scheduled part time employee will be required by HAHC to take more than eighty (80) low census hours per calendar year (January 1 through December 31). " Following discussion, motion was made by Erickson, seconded by Daggett, to approve the above listed changes to the Tuition Reimbursement and the HTO Policies. All were in favor. Motion carried. III. Organizational Report. A. Graves reported that Congress and the White House have reached a tentative agreement on a Balanced Budget Act (BBA) relief package that uses the federal budget surplus to provide 512 billion in relief over five years. Also, the agreement "holds harmless" rural hospitals of fewer than 100 beds. B. Acute Care Pro¢ramc and Services Nothing further to report. C. Care and Program sUppnort Services. Nothing further to report D. Finance Information. and Material Services Nothing further to report E. Senior Care Proaramc and Services. Nothing further to report. !QUality Report The following items were discussed at the Quality Committee Meeting on November 15' Lien presented the following report on the Acute Care Division quality activites over the past year • A multidisciplinary team is working on medication process improvement. • Patient education was improved by changing to the use of easily understandable computer printouts. Board of Directors Meeting — November 16. 1999 Page five • Patients at risk for falls are now identified upon admission through Meditech • Partners in Care began a trial in May with a goal of improving continuity and transition for patients and their family members or significant others. • Informed consent was re- designed and implemented to ensure we complete 99% of informed consents prior to the patient arriving in the pre - operative holding area. • Process to ensure 90% of pre -op antibiotics are infused as close to incision time as possible (within one hour) was begun. • Improvements in endoscopy pathology report delivery are being made to ensure reports get to the correct doctor in a timely manner. • An improved system for receiving and assessing subacute detox patients in the ER was implemented and is now being monitored. Other items reported at the quality committee are as follows: Judy Malmberg, our safety officer, and the sub committee had changed the acronym from SAFE to RACE (Rescue, Activate fire alarm, Contain, and Extinguish). The subcommittee also changed the way foe drills are conducted. We now include numerical scoring to allow comparison to other drills. • Following discussion, motion was made by Chrissis, seconded by Matthias, to accept the Quality Report as presented. All were in favor. Motion carried. Allina Management Report The Allina Report was distributed. . Accounts Payable The accounts payable and cash disbursements were presented for approval. • Following discussion, motion was made by Erickson, seconded by Peterson to approve the accounts payable and cash disbursements as listed, in the amount of $1,484,910.56. All were in favor. Motion carried. Statistical Report. The October statistics for admissions, newborns, emergency services, ambulance runs. Radiolugyimammograms, same day surgical visits, inpatient surgical, average length of stay and case mix were presented and discussed. Financial Report Larson reported the organization's financials for the month of October 1999, showed net income of $46,238 compared to a budget of $271,629. Graves asked for a couple of people to work on the budget. Those agreed on were Chrissis, Snapp, and Peterson. Graves also announced the appointment to the hospital board, from the City Council, will be Duane Hoverstein. Hospital Auxiliary Meeting Minutes. The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. Slanga requested that Gregg LaBaw , IS Manager, do a presentation at the December meeting concerning what Y2K contingencies are in place. Addo m nt . There being no further business, motion was made by Peterson, seconded by . Erickson to adjourn the meeting. 4 / Board of Directors Meeting — November 16, 1999 Page six The meeting was adjourned at 6:53 PM. Respectfully submitted, Corrine Schlueter Recorder Steven Snapp Secretary (V) 6 RESCLUTION NO. 11400 ACCEPTING 2LEDGED SECURITIES FROM MARQUETTE BANK, N.A, (HUTCHINSON OFFICE) a WHEREAS, Marquette Bank N.A. (Hutchinson Office) Golden Valley, MN. A city depository, has requested the following security be added under the collateral agreement with the City of Hutchinson: GNMA 8 -20 -28 cusip 36202C4Q3 $2,000,000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director be authorized to accept the securities. Adopted by the City Council this 25th day of January 2000. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator a i CITY OF HUTCHINSON RESOLUTION NO. 11401 TRANSFERRING $25,000 FROM 1998 IMPROVEMENT DEBT SERVICE FUND TO SPECIAL ASSESSMENT DEBT SERVICE BONDS AND TRANSFERRING $17,000 FROM GENERAL OBLIGATION FIRE HALL DEBT SERVICE FUND TO GENERAL OBLIGATION DEBT SERVICE FUNDS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $25,000 is hereby transferred from the 1998 Improvement Debt Service Fund to the Special Assessment Debt Service Funds. THAT $17,000 is hereby transferred from the General Obligation Fire Hall Debt Service Fund to the General Obligation Debt Service Funds. THAT this transferred is authorized is to be effective for the year 1999. Adopted by the City Council this 25th day of January 2000 Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator btate of AinneWta, ...................... COU'e .......... . . — ------ Applioatian No..-_..---..._._......_...._-- B A C C 0 Application for License to S61144"6"t Retail The undersigned rmdsm— of the. -.- i th c ounty of .. ...... ... KeLead St o f AfI nn eeog4m, HEREBY ifA KE ... Arnrat- MY FOR LICZ.YSZ to be L"i"d to.. to sett cigarstbu and dj(aretts papers and wrappers at rdtQU - -- - --- §tkq-H-"-,--LEaG;S. ]IAKghl-n in the KujLchinron sea cOUASY and state for the tom of bojj wit t h e. Mtt --.- . -- d aj f of ..... . . ZOGO jublace to as laws of the State of Minnesota and the ordinances and rejulations of said . ............ ... pargaininj thereto, and herewith depasit ... j5Q.10 ... of the f" therefor. Dated. ---- f 2° m - 49 21 — Memorandum To: Mayor & City Council CC: Ken Merrill, Finance Director Gary D. Plotz, City Administrator From: Marilyn J. Swanson, Administrative Secretary Date: January 25, 2000 Re: PURCHASE OF AMOCO FOOD SHOP Earlier this week I received notice that Central Minnesota Petroleum LLC out of St. Cloud would be purchasing the Amoco Food Shop, effective January 31, 2000. Therefore, the new owners were requesting a tobacco license in the new name of the business. • Attached is a completed application for a tobacco license for Hutchinson Amoco. I request your approval to issue Central Minnesota Petroleum this license. WrtMIT,T411 • 1 —_,: 7 � 01/24/2000 16:36 3202516496 Jan-24-00 02:02P City of m 320 234 4240 P.02 aptatt Of amsaa, ;.ITT ........ cosaft . .. ..... .. . .... A W& - ..... . ......... c App" dim for Licum to Sell 44LA"14c Iketma rk; madon4mad Ivowms..... Of su .............. . . in tAs cowayy Jic jammums, zsxgar be IW d.-PucA. - r/0. FOR LICANSS to A&d to..- C .e% . .... j ("Sam of business to alit C4 -" olfewow papers s" wropp" 48 vess" 4" _ _ .. . . ..... . ..... .......... L ....... ------ -- -- 656 in ths. - - ----- SUX ... . ...... ....... .aide bait a" am" top a@ to of of.._..__ ItDsswsY .._.__....... 2000 . m6fims to the &am *1 the &414 at itimands a " W of go" ...... ..... . ........ .......... and ed#q.;bI?+770,J 11 � 57*-nopi A&MF �s.y7??#f e- 1#1AfA j I- Le- 7 :::, v -rD ** - 'v/ - /992;;'5"/3 STS _5�j -T ,4r ON" mwwawm Pot dmm P.O. Bm 404 waft Patty mmssw CENTRAL MN PETROLEUM PAGE 02 O 5.2 0 .4 4, f I fo" d/ "?N'&YAF Wno - s'X&F- /0 1 10 , 71; Fx � -7D. SHORT TERM HUTCH. BAND BOOSTERS 0 City cf utchinson FEE: 2- DO APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least _ days prior to the Gambling occasion I, 91 AND I, —J 1/LIE /yI �LE,/C.. Game of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gambling in accordance with the provisions of the City of Hutchinson Ordinance NO 655 and Minnesota Statutes Chapter 349 for the license year ending ZDa D . Sig,aatures: Autho i Designated Gambling Manager of zed Officer of Organization organization A. The following is to be completed by the duly authorized officer of 1. the organizat& True Name: UCE (last) �VS- R'�e st /lW�f'�/W � 2. Residence Address: 77`` ( treet) (city) (st te) /, (zip o� 4. Place of Birth ,4g 'ow q*k 3. Date of Birth: (mo da /year) (city /state) 5. Have you ever been convicted f any crime other than a traffic offense? Yes No If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: — (la st) first) /l (middle)�7� 2. Residence Address: (street) (city) (stat ) (zip) 3. Date of Birth: c� 4. Place of Birth: '2 (mo /day /year) (city /state) 7 -�- ) ;. Have :cu ever been convicted crime other than a traf °ic offense? ''es '10 an o T If yes, explain --r� 6. Sow =zng have you keen a member of the organization? 7. Attac a copy of the official resolution cr official act designating you gambling manager. Q cY- aa�C22,, C. Game 1. 2. 3. 4. 5. 6. Information: . Place There gambling devices - .:ill be used Date or dates gambling devices will be use l/I1. j 2Q?0 (date and /or day(s) Hours of the day gambli g devices will be used: of week) From 4/ To uniA Will prizes be paid in money or merchandise? mign6u Will refreshments be served during the tjme the gamb ing devices will be used? Yes No �/ If so, will a charge be made for such refreshments? Yes NO D. Organization Information: 1. Address where regular meetings are held 2. Day and time of meetings 2'� 1KDn• 3. Is the applicant organizati organiz d under the laws of th State of Minnesota? Yes No —P 4. How long has the organization been in existence? 4a. How :any members int e a 1z tiox l� 5. W, a% is the �fii ��"b�t ��g niza �i{o� 6. fi of "cars o �the Dr nization: Of Name Address Title 411 j�Jl� �c�c.�AZds� T2f�cG Ji 7. G've`Ames`tY'o`tT�fcers or any' other persons to the organization: Name Address /Vo or services Title �. Organization = nformation: (Continued) S. In whose custody will organization records be kept? Name jet, ZeDd 9. if the orga i i carries suf dent insura:ce to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the k,,e :dame of i nsurer and Polic No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 4L2 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company An�l" 2. Address of bonding company 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also received from the City of Hutchinson a copy of th ance No. 65 relating to gambling, and I will familiarize ysel.� with t.e c n s thereof. Wt Sub-scri authorized officer Date: and sworn to before me a notary public on Subscribed and sworn t 19_. gnature or No mmission expi LWCs s on c tary public on this Signature of Notary 013.0 Commission expires on organization day of day of LM C i Hutchinson Citv Center HI Hassan Street SE Hutchi as MN 55350 -2522 320- 587- 5151fFm 320- 234 -4230 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Approving "Right -of- Entry" Permit with Dahl & Associates DATE: January 20, 2000 Attached is a draft agreement with Dahl and Associates to place a monitoring well within the right - of -way of Lind Street adjacent to Cenex (formerly Dostal- Oleson Oil Company). The permit requires them to complete all work, including closure of the well, location of utilities and restoration of the site. We had them move a proposed well along 3' Avenue NW to an area off the right -of -way due to concerns on that route, but would recommend approval of the proposal for the well in Lind Street under the conditions noted in the attached agreement. E Pnnted on re ycled paper - —�' 0 Mr. John Rodeburg City of Hutchinson Engineering Department 111 Hassan St SE Hutchinson, MN 55350 CITY OF HUTCHW80N December 7. 1999 RE: Request for Right of Access Dostal — Oleson Oil Company 201 Lind Street. Hutchinson. MN MPCA Leak No. 00005197 DAHL Project No. 24955085 Mr. Rodeberg: Dahl and Associates, Inc. (DAHL) on behalf of the Dostal - Oleson Oil Company is planning further subsurface investigation in an attempt to define the petroleum hydrocarbon impact to the environment in the vicinity of the former Dostal — Oleson facility at 201 Lind Street Two of the planned soil borings/ monitoring wells (PMW -8 and PMW -5) may be located within city easements or right of way. Please note their location on the attached Proposed Boring and Monitoring Well Location Map. The attached map also • contains what DAHL currently knows about the subsurface utilities in the vicinity of the site. Public utilities will be cleared by the drilling contractor prior to advancing any test borings on site. If you are aware of subsurface utilities in the city easements along Lind Street and Third Avenue N.W., DAHL would appreciate you providing that information to us. If you have additional comments or questions, please contact Greg Small or me at (651) 490 -2905. Sincerely, DAHL AND ASSOCIATES, INC. Michael J. Keller Staff Scientist MK enc. Cc: Gregory L Small, Dahl & Associates, Inc. • P::5000/5085M of Access // 1289"r Sum- Sude 104A . LIW Lakes M. n to 55038 -8782 • P"ne: ,6511490 -2905 . FW. 16511490 -3777 . Toll Fme: 18001 747 -5325 . e -Mad: dah Qmmn.m - Ear a� F-Wt - - ' I ' 1 W F / Efwronmenfal consuRan[s. contracrors 5 tngmeers ) TBM AVENUE N.R. r STERNSROOD I r (PALLET MFG) I � E cARACE s �) — G I -�• I O 1�N c EHO RAREROU96 O� Or ® r N I DARPA — — _— _ �- -- - -- 1FS ROUDA PAR — _ - - _ — DNR PROPERTY PARKING LOT (GRAVEL) N w E 9 I \VIC yip e YR N z I t W W Y •Oi0 M r.[t d F re �•3 In1Yl•. a.n U ~ C7 � Z , p4 TNrY# WlU2 CQ/RMrS O S CALE: R a - o w iB- im 90 1.- YpNpIYC 41L o IY Psp- �9 A._ r•vasm sm i� 0 r — YOOOYrO mart z 0 d F U C7 o Z , p4 S CALE: R a 2W b o w o q 0 oao 14 0 z� o 1 0 � rr 0 q I � n ° '.j� B— 07 —C ' 24955085 RIGHT OF ENTRY AM THIS AGREEMENT is made this _ day of 111 • ( "Licensee') and ('Towne 1. .1.1' � • -. u. • � . • ar ME • �. M Minnesota, [legally de=l)ed on Exhibit A attactied hereto,] and Commonly known as (the "Property 1. WHEREAS. Licensee desires aeccM to the Praperty for the purpose of implementing an environmental investigation work plan ("Work Plan"). NOW, THEREFORE, in conudowdon of the mutual promises of the parties contained herein, the parties agree as follows: 1. Right of Entry • Owner hmvby agrees to permit Licensee and its oonsultann, representatives ,and agents to erttar upon the Property for the purpose of condactmg the mvaonmental investigation dearnbed on Exhibit B attached hereto (the "Work Plan"). 2. Hold Hassles and lndmmity Licensee shall ind� and hold harmless Owner from any and all claims, actia s, damages and costa, including reasonable attarncy fees, which result directly or inertly from the negligent actions of Licensee or its consultants, , qx sen aves or agents to connection with the implemmtstion of the Work Plan 3. Scope of Right of Entry The scope of this Right of Etitry is to allow Licensee, its employees, agents, consultants and contractors the tight to eater on to the Property to perform the • Work Plan activities_ The gnat of this Right of Entry to Licensee shall not confer Ok'• • any estate, title or exclusive possessory rights in the Property to Licenses. 4. Notice Licensee shall notify the Owner before entering the Property to conduct Work Plan activities. [5. Compliance With Laws Liemsee shall be responsible for obtaining, at its sole a gmme, all necessary permits snd approvals relating to the Work Plan activities. All Work Plan activities will be performed in accordmce with all applicable laws and regulriions -] [6. Location of Utilities Licensee shall make all necessary cmtwm with utilities to determine the location of underground utilities and avoid damapog imdergt000d objects.] • [7. Rmmratioa of Site Licensee, its Cmployees, agents, consultants and contractors shall do no utmuesiiary damp to the Property and shall restore the Properly to sttbs=usily the same condition m which it was found] [g. Use, Maintenance and Closure of Monitoring Wells Liernsec agrees to pay for all costs relating to the cotimsued use and maintenance of any groundwater monitoring wells installed pursuant to the Work Plan. At such time as Licensee no longer regwra groundwater monitoring data from any groundwater monitoring wells installed pennant to the Work Plan, Lmmm shall at its sole expense seal such monitoring wells m accordance with applicable law, unless the Minnesota Pollution Control Agency (or another governmental authority with Jurisdiction) requires that one or more of such monitoring wells not be sealed.] (9. Copies of Data At the written request of Owner, Licensee will provide Owner copies of data obtsiicd and reports issued paukting to the environmental conditions of the Property) 10. Amendmemts This Agreement may be amended by the parties hereto by written instrument executed with the same procedures and formality as were followed in the execution of this Agreement 11. Other Term • This Agrse== shall be governed by the sulmontrm law of the Stato of Mmoesots. It may be executed is cormterpe ts, each of wbich shah be deemed an ongmal but which together shall coustiurte one and the sane. Agreement 0 IN WrrNM WHEREOF, the parties hereto have caused these presents to be made a • as of the data fiat above written. • a' By Its A N,1 4 Hutchinson Citv Center • 111 Hassan Street 5E Hutchinson. \IN 55350 -2522 320 - 587- 5151/Fax 320 - 234 -4240 MEMORANDUM • DATE: January 19, 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REZONING AND PRELIMINARY PLAT REQUESTED BY GREAT PLAINS COMPANIES INC. TO REZONE A PORTION OF THE PLAT OF BRIDGEWATER 2 ND ADDITION FROM R -1 TO R -2 Pursuant to Section 6.04, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a rezoning and preliminary plat. HISTORY On September 22, 1999, Great Plains Companies Inc. submitted an application for a preliminary plat. In order to meet the Planning Staff and Planning Commission's concerns regarding street, trails and lot layouts, the request was tabled until the January 18, 2000 meeting. On December 22. 1999, Great Plains Companies Inc. submitted an application for a rezoning for a portion of the plat from R -1 to R -2. A previous request to rezone the entire plat from R -1 to R -2 was denied due to adjacent neighborhood's concerns. FINDINGS OF FACT The required application was submitted and the appropriate fee paid. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on January 6, 2000. The Planning Commission voted 6-0 -1 to recommend approval of the rezoning and preliminary plat with the conditions listed by staff which include: 1. Grading plaits must be reviewed by the City Engineer, prior to submission for final plat. 2. A subdivider's agreement must be executed at the time of final plat review. 3 . The lot width issue be resolved with a variance at the final plat application_ Respectfully submitted, Dean Wood. Chairman Hutchinson Planning Commission • cc: Great Plains Development, 3030 Centre Point Drive 6900, Roseville MN 55113 RLK, project engineers Pnmm .n recycled paper - 4_ (;/4-s Publication No 6100 PUBLISHED IN THE HUTCHINSON LEADER Thursday, January Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA 111 Hassan Street, Hutchinson MN 55350 phone (320) 587 -5151, ext. 258 fax (320) 234 -4240 Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council Chambers, at City Hall on Tuesday, January 18, 2000, at 5:30 p.m. for the purposes of holding a public hearing regarding an application from: Great Plains Development, property owner, will have a continued preliminary plat hearing for Bridgewater Estates Second Addition and are requesting rezoning for a portion of the plat from R -1 to R -2 (see map) for a total of 122 lots on 47.99 acres located west of Lakewood Drive and North of South Grade Road with the following legal description: Legal Description: That part of the South Half of Section 2. Township 116 North, Range 30 West, McLeod County, Minnesota, described as follows: Commencing at the southeast comer of said Section 2; thence North 89 degrees 28 minutes 26 seconds West, assumed bearing, along the south line of the Southeast Quarter of said Section 2 a distance of 1972.18 feet to the point of beginning of the land to be described; thence North 0 degrees 04 minutes 26 seconds West 1328.81 feet; thence North 89 degrees 28 minutes 26 seconds West 899.21 feet; thence North 74 degrees 15 minutes 01 second West 331.88 feet to the easterly line of SOUTH LAKEWOOD ESTATES, according to the recorded plat thereof; thence South 10 defies 18 minutes 40 seconds West, along said easterly line, 40.00 feet; thence southerly, along said easterly line, 46.11 feet along a tangential curve concave to the east having a radius of 270.00 feet and a central angle of 9 degrees 47 minutes 06 seconds; thence South 0 degas 31 minutes 34 seconds West, along said easterly line, tangent to said curve, 532.02 feet to the southeast corner of said SOUTH LAKEWOOD ESTATES; thence North 89 degrees 28 minutes 26 seconds West, along the southerly line of said SOUTH LAKEWOOD ESTATES, 129.47 feet; thence westerly along said southerly line, 194.08 feet along a tangential curve concave to the north, having a radius of 335.00 feet and a central angle of 33 degrees 11 minutes 37 seconds; thence North 56 degrees 16 minutes 49 seconds West, along said southerly line, tangent to the last described curve, 182.59 feet to the southeasterly line of Lakewood Drive: thence South 33 degrees 43 minutes 11 seconds West along said southeasterly line. 234.63feet; thence South 23 degrees 16 minutes 51 seconds West, along said southeasterly line, 365.10 feet; thence south 45 degrees 15 minutes 18 seconds West, along said southeasterly line, 300.49 feet; thence South 54 degrees 59 minutes 00 seconds West, along said southeaster] line, 148.33 feet; thence southwesterly 94.66 feet along said southeasterly line, along a tangential curve concave to the southeast, having a radius of 100.00 feet and a central angle of 54 degrees 14 minutes M seconds; thence South 0 degrees 44 minutes 55 seconds West, tangent to the last described curve, 33.00 feet to the south line of the southwest Quarter of said Section 2; thence South 89 degrees 15 minutes 05 seconds East, along the last said south line, 1666.10 feet to the southeast comer of said Southwest Quarter; thence South 89 degrees 28 minutes 26 seconds East, along the south line of said Southeast Quarter of Section 2, a distance of 687.50 feet to the point of beginning. EXCEPT BRIDGEWATER ESTATES according to the recorded plat thereof, and situate in McLeod County Minnesota PUBLIC HEARING NOTICE REZONING GREAT PLAINS DEVELOPMENT PAGE The following is a map which identifies the location of the property: All persons wishing to be heard regarding this application should appear at this meeting or provide written comments no later than 4:30 p.m. on Tuesday, January 18, 2000. Plans and materials are available at the city offices for review. by appointment. A complete agenda of the Planning Commission meeting is also available at the City offices. If you have questions about the proposal, you may contact the Planning Department at the number provided. f Finance Director January 6. 2000 Date Preliminary Plat , BRIDGEWATER ESTATES SECOND ADDITION I l l L l-"z— 1 ~ze I. O ".- �` .• I � v .. r — P, r± I . 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YWJr�. ow eF • el [ 9 ,mo I: I .e .>' .e �M.IIa �rfYb pY. = �Yr.Y11w�I1M1R� I�LIVO - i «�..rAUr.µ d 11 }�= fRllra Y.yYOYeC.w°� UM \ A orY•.� •x. . m.a ..1 � I� Ys rvf....l.nwra LAME " ��— I�LIVO .ter vNeM Y.yYOYeC.w°� UM .rdY4 - 6.YV -IWJ. 14 i C' ,I tl I" i! 1!1 � �1JJ/ 1•J • fill i i4 w 3 � a o z< c Qj gal a~a u r mwo y e � a CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebors, Mark Hensen, Mark Schnobrich, Steve Madson, Holly Kreft, Christie Rock and Julie Wischnack Date: January 7, 2000 — Meeting Date January 18, 2000 Applicant: Great Plains Development (Applicant and Property Owner) Brief Description The applicants are proposing a preliminary plat and rezoning for a portion of the plat from R -1 to R -2 (see map provided). The applicants are proposing a 122 unit development for the site. This application has been reviewed numerous times and previously the request for rezoning the entire plat to R -2 was denied. This plat, however, addresses some of the previous issues, in that, a portion of the plat is proposed to remain R -1 and therefore create a "buffer" between the R -2 and the existing R -I to the west. GENERAL INFORMATION Existing Zoning: R -1 Property Location: North of South Grade Road; West of Honey Tree Road; East of Lakewood Drive Southwest. Lot Size: 47.48 acres Rezoning Great Plains Development Planning Commission Review — January 18, 2000 Page 2 Existing Land Use: Vacant Adjacent Land Use And Zoning: Residential to the west; Rural to the east Comprehensive Land Use Plan: The comprehensive plan designates this area as low density residential on the western portion and medium density residential on the eastern portion. The low density designation allows for R -1 or R -2 zoning. Medium density allows for R -2 or R -3. Zoning History: NA Applicable Regulations: Section 6.05 — Land Use Rezonings SPECIAL INFORMATION Transportation: The applicants have provided a preliminary plat of the proposed development. The plan provides two access points onto South Grade Road. There are through streets indicated for Roberts Street and Eighth Avenue Southwest. There must be three lanes constructed for accesses onto South Grade Road (add turning lane). Additional right of way is also being dedicated for South Grade Road. Street Configuration The proposed streets have been revised to reflect staff s recommendations. The street names were revised; Roberts Road has been extended; and there is a circular street pattern for the road to the west. The street widths are 32 feet and 60 feet of right of way for the majority of the streets. The smaller looping streets will be 28 feet wide with 50 foot rights of way. Trails The additional right of way on South Grade Road will provide adequate room for a trail to be constructed at some point in the future. The trail along 8 Avenue would be constructed with the street improvements. The lots have been rearranged so the side yards are on the trail, rather than driveway areas. Storm Water A storm water ponding area is located in Outlot A. There is an area identified for access to the ponding area. This should also be reconfigured to allow access from the east. Engineering has not • completed their review of the drainage plans. Rezoning Great Plains Development Planning Commission Review —January 18, 2000 Page 3 Sanitary Sewer and Water Fees Fees will be attached to the building permit for sewer and water. Sewer is at a rate of $550 per unit and water is at a rate of $325 per unit. Subdivider's Agreement As part of the requirements for approval, the developer must enter into a subdivider's agreement, which provides for 6% of the construction costs of the improvements to be remitted to the City, prior to construction. Bonding is also required. Park Dedication Park dedication is at a rate of $215 per unit for RI Zoning and $175 per unit for R2 Zoning. These dollars are collected at the time of the building permit. Staff will calculate the compensation for the trail land, which will be dedicated on 8 a ' Avenue. Analysis: The proposal presents 122 residential units on 47.48 acres (2.57 units per acre). There are 24 twin home lots indicated on the very eastern portion of the site. The site is partially within the shoreland district as indicated by the thick dashed line on the preliminary plat which provides for different lot size requirements. The minimum lot size (nonriparian) for single family is 10,000 square feet. For non - shoreland area the minimum requirements are 8,400 square feet for single family and 5,000 square feet for two family. The R -2 portion of the proposed plat is indicated by the thick line. The R -2 rezoning would therefore be only for the southwestern portion of the plat. This would include both smaller single family home and twinhome lots. There are a few lots which will require variances for lot width, if the street is not configured in such a way that allows more frontage. A previous site plan provided bumps or small cul de sac areas to accommodate the lot width requirements. Staff is recommending that these lots be approved with smaller widths and a normal street alignment. If the Planning Commission agrees, the developer would need to request a variance at the final plat stage. Recommendation: Staff recommends approval of the rezoning for the following reasons: 1. There is R -2 Zoning to the north of this property. 2. The proposed densities are consistent with the comprehensive plan guidance. 3. The proposed densities are consistent with those in the area. • 4. The rezoning is buffered from existing RI Zoned properties. Rezoning Great Plains Development Planning Commission Review —January 18, 2000 Page 4 Staff also recommends approval of the preliminary plat with the following conditions: 1. The plat must reflect two accesses into the storm water ponding area. 2. Grading plans must be reviewed by the City Engineer, prior to submission for final plat. 3. A subdivider's agreement must be executed at the time of final plat review. 4. The lot width issue be resolved with a variance at the final plat application. Cc: Great Plains Development, 3030 Centre Point Drive #900, Roseville MN 55113 RLK, project engineers • 0 RESOLUTION NO. 11397 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT TO BE KNOWN AS BRIDGEWATER SECOND ADDITION LOCATED WEST OF LAKEWOOD DRIVE AND NORTH OF SOUTH GRADE ROAD SUBMITTED BY GREAT PLAINS COMPANIES INC. WHERE AS, Great Plains Companies Inc., has submitted a preliminary plat to be known as BRIDGEWATER SECOND ADDITION of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod County, to -wit; Legal Description: That part of the South Half of Section 2, Township 116 North, Range 30 West, McLeod County, Minnesota, described as follows: Commencing at the southeast comer of said Section 2; thence North 89 degrees 28 • minutes 26 seconds West, assumed bearing, along the south line of the Southeast Quarter of said Section 2 a distance of 1972.18 feet to the point of beginning of the land to be described; thence North 0 degrees 04 minutes 26 seconds West 1328.81 feet; thence North 89 degrees 28 minutes 26 seconds West 899.21 feet; thence North 74 degrees 15 minutes 01 second West 331.88 feet to the easterly line of SOUTH LAKEWOOD ESTATES, according to the recorded plat thereof; thence South 10 degrees 18 minutes 40 seconds West, along said easterly line, 40.00 feet; thence southerly, along said easterly line, 46.11 feet along a. tangential curve concave to the east having a radius of 270.00 feet and a central angle of 9 degrees 47 minutes 06 seconds; thence South 0 degrees 31 minutes 34 seconds West, along said easterly line, tangent to said curve, 532.02 feet to the southeast comer of said SOUTH LAKEWOOD ESTATES; thence North 89 degrees 28 minutes 26 seconds West, along the southerly line of said SOUTH LAKEWOOD ESTATES, 129.47 feet; thence westerly along said southerly line, 194.08 feet along a tangential curve concave to the north, having a radius of 335.00 feet and a central angle of 33 degrees 11 minutes 37 seconds; thence North 56 degrees 16 minutes 49 seconds West, along said southerly line, tangent to the last described curve, 182.59 feet to the southeasterly line of Lakewood Drive; thence South 33 degrees 43 minutes 11 seconds West along said southeasterly line, 234.63feet; thence South 23 degrees 16 minutes 51 seconds West, along said southeasterly line, 365.10 feet; thence south 45 degrees 15 minutes 18 seconds West, along said southeasterly line, 300.49 feet; thence South 54 degrees 59 minutes 00 seconds West, along said southeasterly line, 148.33 feet; thence southwesterly 94.66 feet along said southeasterly line, along a tangential curve concave to the southeast, having a radius of 100.00 feet and a central angle of 54 degrees 14 minutes 05 seconds; thence South 0 degrees 44 minutes 55 seconds West, tangent to the last described curve, 33.00 feet to to south line of the southwest Quarter of said Section 2; thence South 89 degrees 15 minutes 05 seconds East, along the last said south line, 1666.10 feet to the southeast comer of said Southwest Quarter; thence South 89 degrees 28 minutes 26 seconds East, • Resolution No. 11397 Preliminary Plat — Bridgewater 2"" Addition January 25, 2000 along the south line of said Southeast Quarter of Section 2, a distance of 687.50 feet to the point of beginning. EXCEPT BRIDGEWATER ESTATES according to the recorded plat thereof, and situate in McLeod County Minnesota BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That said preliminary plat of BRIDGEWATER SECOND ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota subject to the following conditions: a) Grading plans must be reviewed by the City Engineer, prior to submission for final plat. b) A subdivider's agreement must be executed at the time of final plat review. C) The lot width issue be resolved with a variance at the final plat application. Adopted by the City Council this 25th day of January, 2000. 0 ATTEST: Gary D. Plotz Marlin Torgerson City Administrator Mayor A Hutchinson Citv Center • E DATE: January 19. 2000 111 Hassan Street SE Hutchinson. \IN 55350.2522 320 - 587- 5151/Fax 320 - 2144240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING LUTHERAN CHURCH TO EXPAND THE EXISTING CHURCH FACILITIES LOCATED AT 1040 SOUTH GRADE ROAD Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit- HISTORY On November 16, 1999, Christ the King Lutheran Church submitted an application for a conditional use permit to expand the existing church facilities. The applicant requested that the permit be tabled to address concerns raised by staff at the December Planning Staff meeting. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on January 6, 2000. RECOMMENDATION The Planning Commission voted 6.0 -1 to recommend approval of the conditional use request with the conditions listed by staff which include: 1. The exit in the northwest comer of the lot onto South Grade Road shall be a right -only exit (but full entrance). 2. A 10' utility easement be shown on the final drawing. 3. All parking area shall be paved. 4. The Conditional Use Permit is valid for six months unless the project begins within that timef or an extension is requested. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission • cc: Christ the King Lutheran Church, 1040 South Grade Road, Hutchinson, MN 55350 Welcome to Our Home LLC Pnnted on re vcled paper- Publication No 6099 PUBLISHED IN THE HUTCHINSON LEADER Thursday, January 6. 2000 . Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA l l 1 Hassan Street. Hutchinson MN 55350 phone (320) 587 -5151. en_ 258 fax (320) 234 -4240 Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council Chambers, at City Hall on Tuesdav, January 19,, 1000, at 5:30 p.m. for the purposes of holding a public hearing regarding an application from: Christ the King Lutheran Church. property owner. 1040 South Grade Road, is requesting consideration of a conditional use permit to expand the existing church. The following is a trap, which identifies the location of the property: All persons wishing to be heard regarding this application should appear at this meeting or provide written comments no later than 4:30 p.m. on Tuesday, January 18. 2000. Plans and materials are available at the city offices for review, by appointment. .A complete agenda of the Planning Commission meeting is also available at the City offices. If you have questions about the proposal, you may contact the Planning Department at the number provided. 77WwV Finance Director • Jan 6.2000 to CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson, Holly Kreft, Christie Rock and Julie Wischnack Date: January 7, 2000 — Meeting Date: January 18, 2000 Applicant: Christ the King Lutheran Church Brief Description The applicant is requesting a conditional use permit to expand an existing church located at 1040 South Grade Road SW. The total square footage proposed to be added is 18,950 which would almost double the existing 18,998 square feet. There would also be remodeling of approximately 4,800 square feet of the existing space. GENERAL INFORMATION Existing Zoning: R -2 Property Location: 1040 South Grade Road SW Lot Size: 5.73 acres (in process of purchasing more) Existing Land Use: Church and daycare facility Adjacent Land Use And Zoning: R -3 to the north. R -1 to the west, R -2 to the east, and Outlots A & B of Welcome to Our Home Addition Comprehensive Land Use Plan: Medium Density Residential Zoning History: NA Applicable Regulations: Section 6 -11 —Conditional Use Permit Required SPECIAL INFORMATION Transportation: Two access points from South Grade Road (one existing and one proposed), removal of one access from Dale Street, two proposed access points from future Cleveland Avenue. Parking: Will utilize existing parking as well and new parking area 17-1 J -oCi Conditional Use Permit Christ the King Lutheran Church Planning Commission Review — January 18, 2000 Page 2 northwest of the Church. A church is required to have I space per 4 seats. The existing church seats 405. The changes would allow 630 seats. This would require 158 spaces. The proposed site plan provides 166 spaces with an additional 26 in the future. Physical Characteristics: Flat area with green space to the east (proposed future softball field) Analysis: The original church structure was built prior to 1984. The proposed additions include a sacristy, office space, fellowship area, and storage. Staff met to review the plans and recommend approval with the following conditions: 1. The exit in the northwest corner of the lot onto South Grade Road shall he a right -only exit (but full entrance). 2. A 10' utility easement be shown on the final drawing. 3. All parking area shall be paved. Cc: Christ the King Lutheran Church, 1040 South Grade Road, Hutchinson MN 55350 Welcome to Our Home LLC A LWH? FILE VETaL_ 4 7M: RIA�JN ENCI O]118` �+ 96r Ildi - L`L= � (�� TRASH FNCLO°_URE _ EL €NATION �"" 5 1 'r � Ei p TRASH ENCL0.NIRE PLdN i CPi gIRB pEtAIL v�� SITE PLAN N OTES. KFr NOTES: LANDSCAPE MATERIAL LEGEND pl• �• SYMBOL LEGEND: •mow z e: SWAFE FOOTAGE SUMMARY F°� as _ SITE PLAN N OTES. KFr NOTES: •mow z e: SWAFE FOOTAGE SUMMARY F°� as f� W a a: 30 s ��Sfr S E SP1 I 1 ----- _ - - - - - - 4, I 99. 89 ' . 89` - VANMAN CO pq p E%ISTIN6 M9 NEW ADDITION e�`a.'��' } T7 CHRIST THE YJNG W(HEfLW CHURCH RMR PUN _ 1010 SOUTH GRADE R0AI5 XuleAln�on. 4lnnxele 57350 0 RESOLUTION NO. 11398 RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF CHRIST THE KING LUTHERAN CHURCH FOR PROPERTY LOCATED AT 1040 SOUTH GRADE ROAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, SIN: FINDINGS Christ the Kinu Lutheran Church, property owner, made application to the City Council for a Conditional Use Permit under Section 8.14 to expand the existing church facilities located at 1040 South Grade Road with the following legal description: LEGAL DESCRIPTION: 5.73 acres in the Northeast Quarter of the Northwest Quarter lying East of S.A.R. 47 of Section 12- Township 116. Range 30 The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of • the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the conditional use permit with the following conditions: 1. The exit in the northwest comer of the lot onto South Grade Road shall be a right -only exit (but full entrance). 2. A 10' utility easement be shown on the final drawing. 3. All parking area shall be paved. 4. The Conditional Use Permit is valid for six months unless the project begins within that timeframe or an extension is requested. Adopted by the City Council this 25'" day of January, 2000. 1 J Resolution NO. 11398 Christ the King Lutheran Church January 25, 2000 Page 2 ATTEST: Crary D. Plotz Marlin D. Torgerson City Administrator Mayor • Hutchinson Citv Center C Ill Hassan Street SE Hutchinson. NN 55350-252' - 320- 587.5151/Fm 320 - 2344240 MEMORANDUM DATE: January 19, 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ALLIED MECHANICAL TO EXTEND THE TIMEFRAME FOR AN EXISTING TEMPORARY TRAILER TO BE USED AS AN OFFICE LOCATED AT 340 MICHIGAN STREET Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 22, 1999, Allied Mechanical Systems submitted an application for a conditional use permit to extend the timeframe for an existing temporary trailer to be used as an office. The original conditional use permit was granted in May of 1999 with the condition that the trailer be present for no more than 6 months. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on January 6, 2000. RECOMMENDATION The Planning Commission voted 6 -0 -1 to recommend approval of the conditional use request with the condition that the trailer be removed in six months. Note: Staff recommended approval with a condition of no more than four months, but the applicant had requested six months. Respectfully submitted. Dean Wood, Chairman Hutchinson Planning Commission I cc: Allied Mechanical Systems, 340 Michigan Street, Hutchinson, MN 55350 Pnmed on recycled paper - / y Publication No 6102 PUBLISHED IN THE THSI CHIN�ON LEADER ThutsdaY, January '000 Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA 111 Hassan Street. Hutchinson MN 55350 phone (320) 587 -5151. ext. 258 fax (320) 234 -4240 Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council Chambers, at City Hall on Tuesday, Janxwy 19, 2000, ai 5:30 p.m. for the purposes of holding a public hearing regarding an application from: Allied Mechanical Systems, owner, 340 Michigan Street SE, is requesting to extend the timefratne to use an existing temporary trailer as office space located at the above address. The following is a map which identifies the location of the property: 2 2 (_ � � r r r M 2 ] I S 7 0 r .TER TREA = t+ uvr e r 5711 ' i if rr 13 i ] 12 I S N J is Inoica�es Property Location All persons wishing to be heard regarding this application should appear at this meeting or provide written comments no later than 4:30 p.m. on Tuesday, January 18, 2000. Plans and materials are available at the city offices for review, by u appointment. A complete agenda of the Planning Co mmission conta tem is i available at the City o ees. If you have questions about the proposal, Y Y Department at the number provided. r InaIICC ire'ctor �n CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson, Holly Kreft, Christie Rock and Julie Wischnack Date: January 7, 2000 — Meeting Date: January 18, 2000 Applicant: Allied Mechanical Systems (Applicant) Allied Properties of Hutchinson (Property Owner) Brief Description The applicant is requesting the allowance of a conditional use permit to extend the timeframe to allow for a temporary office (trailer) on the property. The property was originally issued a conditional use permit in May of 1999 for the placement of the temporary building. The conditional use permit expired in November. Therefore; the extension is being requested for an additional 6 months. The temporary building is 10 feet x 50 feet (500 square feet). The site plan provides that the requested placement is 4 feet from the northern property line and 43 feet from Michigan Avenue. (Note: the property to the north is also owned by Allied Mechanical.) GENERAL INFORMATION Existing Zoning: I -1 Property Location: 345 Michigan Avenue Lot Size: 1.07 acres Existing Land Use: Allied Mechanical Adjacent Land Use And Zoning: Northern property owned also by Allied Mechanical Area Zoned I -1 Comprehensive Land Use Plan: Industrial Zoning History: NA Applicable Regulations: Section 6 -11 — Conditional Use Permit Required SPECIAL INFORMATION Transportation: NA -� J�3) Conditional Use Permit Allied Mechanical Planning Commission Review — January 18, 2000 Page 2 i Parking: NA Physical Characteristics: The owners are aware of the outside storage issue and plan to resolve that by February 1 of 2000. Analysis: The original conditional use permit was approved in May, 1999. One of the conditions attached was that the building not be located there for more than six months. This deadline would have been in November of 1999. Staff met to review this application and there was not agreement as to the recommendation. Some staff feeling that the request should be denied based on not continuing to allow a temporary structure. A vote was taken and the majority vote was to recommend approval of the conditional use permit with the following conditions: This extension be for no more than 4 months, which must be provided, in writing, by the applicant. No more extensions be allowed. Cc: Allied Mechanical Systems, 340 Michigan Street, Hutchinson MN 55350 '_' — , i "e — I , — ✓ -:,- I v � -;, j 340 Michigan, P.O. Box 365 w hinson, MN A Telephone: (320) 587-7930 r FAX (320) 587-5241 1 IF HUTCHIN30H,INC. RESOLUTION NO. 11399 RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF ALLIED MECHANICAL SYSTEMS FOR PROPERTY LOCATED AT 340 MICHIGAN AVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Allied Mechanical Systems, property owner, made application to the City Council for a Conditional Use Permit under Section 8.14 to extend the timeframe for an existing temporary trailer to be used as an office located at 340 Michigan Street with the following legal description: LEGAL DESCRIPTION: Lot 3, Block 1, Swanson's Subdivision of Hutchinson Industrial District 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the . Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the conditional use permit with the following condition: 1. The extension be for six months. Adopted by the City Council this 25" day of January, 2000. FWUNWN Gary D. Plotz City Administrator Marlin D. Torgerson Mayor HUTCHINSON PLANNING COMMISSION January 18, 2000 ^r 0 r� r�o ttiri: •_ • 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Wood at 5:31 p.m. with the following members present Jeff Haag, Dean Kirchoff, Dave Wesbund, Bill Arndt, Jim Haugen, and Jeff Jones. Absent: None. Also present: Julie Wischnack, AICP, Director of Planning and Zoning, Holly Kreft, Planning Coordinator, John Rodeberg, Director of Engineering and Public Works; and Richard Schieffer, City Legal Counsel. CONSENT AGENDA a) CONSIDERATION OF MINUTES OF DECEMBER 21, 1999 Mr. Arndt made a motion to approve the minutes. Seconded by Mr. Kirchoff. The motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF REZONING FROM R -1 TO R -2 FOR A PORTION OF THE PLAT AND PRELIMINARY PLAT FOR 122 LOTS AS REQUESTED BY GREAT PLAINS COMPANIES INC. (WEST OF LAKEWOOD DRIVE AND NORTH OF SOUTH GRADE ROAD) Chairman Wood opened the hearing at 5:33p.m. with the reading of publication #6100 as published in the Hutchinson Leader on Thursday, January 6, 2000. Ms. Wischnack explained the request. She stated that only a portion of the plat was proposed to be rezoned from R -1 to R -2. This portion lies in the southeast part of the plat and is delineated by the thick, dark line. There is also a shoreland overlay district which is delineated by a thick, dashed line. Ms. Wischnack explained the requirements of this district. She also commented on the street design and how staff had worked with the • surveyor to develop the best street plan. Originally the street design called for cul de sacs which exceeded the 500' maximum as established by the Ordinance. All but four lots in the southwest comer meet the lot size requirements. These lots do not meet the width requirements. Ms. Wischnack explained that the original plat had shown these lots with "eyebrows" which increased the lot frontage to meet code. However, staff indicated that from a maintenance perspective this layout would be more difficult than a "smooth' street layout plan. Ms. Wischnack stated that staff recommends approval with the four conditions listed on the staff report. These four conditions are: two accesses into the storm water ponding area, grading plans must be reviewed by the Engineer, a subdivider's agreement must be executed at the time of final plat review, and the lot width issue be resolved with a variance at the final plat application. Ms. Wischnack explained that both of the first conditions had been met. Mr. Haugen asked if development would occur in phases. Mr. Mike Wigeley, partner of Great Plains Development, responded that yes, it would be in phases from west to east. Ms. Wischnack commented that the phasing plans were included in the grading plans. Mr. Haugen asked at what point would the developer move on to the next phase. Mr. Wigeley stated that usually it was when the phase had reached 75-80% occupancy. Mr. Arndt stated that as a neighbor to this development, he would not be voting. He did ask how the lots would be assessed if some have the reduced lot width. Mr. Rodeberg explained that the lots would be assessed on a per unit basis of the total lot size. Mr. Arndt asked if there was sufficient right -of -way dedicated on South Grade Road to allow for a bike trail. Mr. Rodeberg stated that yes there was sufficient space for that Discussion ensued about the trail systems. Ms. Wischnack clarified that 17' of right -of -way had been dedicated for the trail on South Grade Road. Mr. Jones questioned the need for two access points into the storm water ponding area. Ms. Wischnack explained that staff had requested that for maintenance issues. Mr. Jones asked what would happen if the preliminary plat was approved and not the variance for the lot widths. Ms. Wischnack stated that the applicant would then have two options: either reconfigure the lots with the original street design or remove the non- conforming lots. Mr. Rodeberg explained why staff felt that the variances were justified and why the "eyebrows" • would be a worst case scenario. Mr. Arndt questioned if there would be driveways onto South Grade Road. Ms. Wischnack stated that other than the two streets shown: there would not be any driveways fronting onto South Grade Road, but the Commission was welcome to added this as a condition if they felt it was necessary. Chairman Wood asked if there were any members of the audience that wished to comment but none were present. Mr. Arndt reiterated that he would be abstaining from all voting. Mr. Kirchoff moved to close the public hearing for the rezoning request at 5:49 p.m. Mr. Haugen seconded. Motion passed 6-0 -1. Mr. Kirchoff moved to approve the rezoning from R -1 to R -2 for a portion of the plat. Mr. Haugen seconded. Motion passed 6 -0-1. • Mr. Kirchoff moved to close the public hearing for the preliminary plat request at 5:50 p.m. Mr. Haugen seconded. Motion passed 6 -0-1. Mr. Kirchoff moved to approve the preliminary plat with the conditions listed in the staff report. Mr. Haugen added the condition that no driveway access onto South Grade Road, Mr. Haag seconded. Motion passed 6-0- 1. Mr. Jones requested staff to look into options of providing for the smaller street widths without a variance. He had concerns regarding the precedent and determining hardship of such a variance. Mr. Brian Sullivan of RLK Kuusisto suggested showing the "eyebrows" on the final plats, but showing the street designs without these features. Ms. Wischnack stated that staff would review the options. b) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT AN ADDITION TO THE CHRIST THE KING LUTHERAN CHURCH. (SOUTHEAST OF SOUTH GRADE ROAD AND NORTHEAST OF DALE STREET) Chairman Wood opened the hearing at 5:53 p.m. with the reading of publication #6099 as published in the Hutchinson Leader on Thursday, January 6, 2000. Ms. Kreft explained the request for expansion of the existing church facilities which are located in a R -2 District and therefore require a conditional use permit She explained that the request was to almost double the existing church facilities and some interior remodeling. The access points would be two along South Grade Road, a temporary one from Dale Street, and one from the future Cleveland Avenue. Ms. Kreft stated that the area located to the east of the church would remain grass-covered and serve as an area for runoff water. She stated that the proposed additional parking spaces were sufficient for the number of added pews and office space. Staff recommend approval with the conditions that the northwest access onto South Grade Road be a rightonty exit, the 10' easement be shown on the final plans, and that all parking areas be paved. Mr. John Rodeberg, President of the Christ the King Lutheran Church, stated that the Welcome to Our Ho property, identified on the plans as OuUot A and the area south of the existing church, would be dedicated to the church. The easements as shown on the plans state 5' but do measure 10'. Mr. Haag questioned the existing storm sewer. Mr. Rodeberg stated that there will be a catch basin built by Welcome to Our Home Addition during their next phase of development. Mr. Rodeberg explained why additional storm water ponding was not required with this project Mr. Jones asked when the Cleveland Avenue extension would be completed. Mr. Rodeberg stated that currently the plan is in 1 -2 years. Mr. Rodeberg stated that the church would still have two entrances from Dale Street and Cleveland Avenue. He added that plans are to have the parking lot paved in conjunction with the construction. Mr. Haag made a motion to close the public hearing at 6:00 p.m. Mr. Jones seconded the motion. The motion passed 6 -0 -1. Mr. Wesdund motioned to approve the request for a conditional use permit with the conditions listed in the staff report. Mr. Kirchoff seconded the motion. Mr. Arndt stated that he would be not voting because he is a member of the church. The motion carried 6 -0-1. C) CONSIDERATION OF REZONING AND CONDITIONAL USE PERMIT FROM R -1 TO I/C FOR AN AUTO REPAIR CENTER AS REQUESTED BY BERNIE MCRAITH. (AIRPORT ROAD AND STATE HWY 15) Chairman Wood opened the hearing at 6:01 p.m. with the reading of publication #6101 as published in the Hutchinson Leader on Thursday, January 6, 2000. Ms. Wischnack explained the request and that Mr. McRaith had reapplied changing his original rezoning reqLIML from C4 to 1 /C. Ms. Wischnack stated that staff still recommends denial of the conditional use permit, but recommend approval of the rezoning. Ms. Wischnack explained staff reasons for recommenoing denial Off added that the staff report contained recommendations should the Commission wish to grant the request. Discussion ensued about the septic requirements. Mr. McRaith stated that he had contacted County staff and that the County's policy during the winter months was to issue the permit contingent that the applicant provide the percolation test results by a set deadline. Mr. McRaith stated that he considered it a hindrance to have the parking lot placed to the west side of the proposed building. He stated that there are times when the vehicles under repair would need to be placed in the parking lot, but usually it was for a limited time. Mr. McRaith requested clarification was to whether or not natural gas and electrical services would be available. Ms. Wschnack explained that they would be available, but if the request was prior to the field season, Mr. McRaith would be responsible for the expenses of excavating the trenches to his area. • Mr. Rick Albin, operator, explained that there would be some need for outside storage for tires and other parts. Ms. Wischnack referred to the Ordinance requirements for outside storage in the I/C District. The Ordinance requires that outside storage be allowed either with a conditional use permit or enclosed in a six foot, 100% opaque fence. Mr. Jones questioned Mr. McRaith if staff had notified him of the need for percolation tests in November. Mr. McRaith stated that staff had informed him of this requirement, but he felt that he should first apply for the rezoning. Mr. McRaith stated that he would like to utilize the proposed septic system for at least five years before hooking up to city services. Mr. Rodeberg spoke about the potential timing of when services would be available and that it would be dictated by when the development would occur to the north. Mr. McRaith said he would be willing to work with the City when the services would be available. Discussion ensued about planned development and how and when services would be available to this area. Mr. Amdt moved to close the hearing regarding the rezoning request at 6:52 p.m. Mr. Jones seconded the motion. Motion passed unanimously. Mr. Amdt made a motion to approve the rezoning request from R -1 to I /C. Mr. Westlund seconded the motion. Motion carried unanimously. Mr. Haag moved to close the public hearing for the conditional use request at 6:53 p.m. Mr. Amdt seconded the motion. Motion carried unanimously. Mr. Amdt questioned legal staff if there could be a time limit on the use of the septic. Mr. Schieffer replied that there could be a time limit if given as one of the conditions. Discussion then ensued about bonding and if a time limit would be necessary. Mr. Scherffer explained that the agreement between the applicant and the City would not necessarily be a bond, but would be a financial guarantee. Ms. Wischnack questioned the applicant if he understood the requirements listed in the agreement. Mr. McRaith stated that he did. • Mr. Jones moved to approve the conditional use requestwith the following conditions: Parking may be located on the east side of the building, holding tanks shall be allowed until percolation test are available, outside storage shall only be allowed behind a 100% opaque fence at a height of no less than six feet, a financial guarantee agreement be signed by both the applicant and the City, and the parking area be paved no later than November 1, 2000. Mr. Haag seconded. Motion carried unanimously. Ms. Kreft informed the applicant that the request would be heard at the February 8, 2000 City Council meeting in order to revise the draft agreement. d) CONSIDERATION OF CONDITIONAL USE PERMIT TO EXTEND TIMEFRAME FOR AN EXISTING TEMPORARY TRAILER TO BE USED AS AN OFFICE AS REQUESTED BY ALLIED MECHANICAL SYSTEMS. (340 MICHIGAN STREET) Chairman Wood opened the hearing at T22p.m. with the reading of publication #6102 as published in the Hutchinson Leader on Thursday, January 6, 2000. Mr. Kirchoff removed himself from the Commission to represent Allied Mechanical Systems. Ms. Kreft explained the request for the extension. The applicant had originally applied for a conditional use permit to use a temporary trailer for office space. That request was granted in May of 1999 with the condition that it be for only six months. Mr. Kirchoff stated that the applicant would like a six month extension. He stated that the business is currently attempting to purchase another building that would meet their needs. Mr. Bemie Knutson, owner of a Lynn Cards located in the Industrial Park, spoke of the need to clean up the Industrial Park and that the applicant had excessive outside storage. Mr. Eric Knutson also questioned if the clean up issue would be remedied. Mr. Wood asked legal staff if clean up could be added as a condition. Mr. Schieffer replied that although it did not directly apply to the conditional use request, it could be added as a condition. Mr. Wood questioned staff what the policy was on enforcement. Ms. Wischnack replied that staff handles enforcement on a complaint basis and there had been a complaint made against the applicant She • also stated that the applicant had agreed to have the area cleaned up by February 1, 2000. Mr. Kirchoff stated that some clean up had already occurred. Mr Arndt made a motion to close the public hearing at 7:43 p.m. Mr. Jones seconded the motion. Motion carried 6-0-1 _ Mr. Westlund made a motion to approve the conditional use permit to extend the timeframe for the temporary trailer with the condition that it be removed in six months. Mr. Jones seconded the motion. The motion passed 6 -0 -1. 4. NEW BUSINESS 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF a) DISCUSSION ON TOWER ORDINANCE Ms. Wischnack explained the outline copy presented to the Planning Commission. Discussion ensued as to the type of tower design which should be allowed. Agreement was reached that a monopole design would best address concerns with collapse. Mr. Bernie Knutson presented his concems and additions to the outline. The Commission agreed that the setbacks should be 1 foot for 2 feet of tower height in both the commercial and industrial districts b) DISCUSSION ON HOME OCCUPATIONS Ms. Wischnack stated that staff had been questioned as to the possibility of allowing beauty shops as home occupations. The Commission agreed with the staff recommendation that the Ordinance should be revised to address certain home occupations as conditional uses. ADJOURNMENT Being no further business the meeting adjourned at 724 p.m. • 0 PUBLISHED IN HUTCHINSON LEADER • TUESDAY, JANUARY IS. 2000 PUBLICATION NO. 6111 NOTICE OF PUBLIC MEETING RISK MANAGEMENT PLANS FOR CHLORINE FOR WATER TREATMENT PLANT AND WASTEWATER TREATMENT FACILITY The City of Hutchinson will hold a public meeting regarding its Risk Management Plans for Chlorine for the Water Treatment Plant and Wastewater Treatment Facility. The meeting will be held during the regularly scheduled City Council meeting at 5:30 p.m. on January 25, 2000 at City Center. The public is invited to attend. The United States Environmental Protection Agency requires users of over 140 chemicals to develop and implement Risk Management Plans and to conduct public meetings. The Hutchinson Water Plant and Wastewater Treatment Facility use chlorine, one of the substances regulated under the Risk Management Plan rules, as a disinfectant, in order to provide safer drinking water, and to prevent bacteriological contamination of the Crow River. At the meeting, the City will explain the measures it has taken to prevent a release of chlorine from occurring and the response plans that would be implemented in the event of an accidental release. Questions regarding the Risk Management Plan and the public meeting can be directed to Mr. Richard Nagy at (320) 234 -4222. u "�I Hutchinson Citv Center III Horan Stmt SE Hutchlm MN 55350.2522 320.587- 5151/Fn 320.2344240 • Memo Toe Mayor Torgerson Rona Dick Nagy, Water System Supervisor CCe Gary Plotr, MaNr J. Swanson, oaaw otnam live FYI, Pubic WORrIetion Meeting On the council meeting of 1/25100, there will be an agenda item of a pubic meeting to discuss the Risk Management Plow for the water and wastewater treatrnent facilities. We would Ilse to brief you a little • bit on what this irnolves so that you will not be compld* hr the dark The idsk Management Plans, (RMP's), are a federally mandated nde from EPA to spealically address the emergency response to a chorine release at the water or wastewater treatment pleats. The consultant of Eartlltech was used to write and submit these plans. The plans are submitted to EPA and aged on their web sbe as wet as being recorded wih the FBI. In addition, part of the requrernent is to told a pubic meeting to address any questions by the pllhic. At the meeting Roger Berkowitz of Earthtech will give an overview of the RMP's. Brad Emans, Dave Simons, and myself will be there to answer any specific questions. Roger expects the whole process to take no more than Rim minutes. This is an informational meeing only. NO action is needed by the coma. If you have any questions on the matter feel free to contact me at 234.4222. o Pepe 1 Paned w nxycled wP= - • K (9) January 18. 2000 Mayor and City Council City of Hutchinson I 11 Hassan Street Southeast Hutchinson. MN 55350 -2522 Re: Biosolids Drying Project Dryer Procurement Contract Proposed Change Order No. 2 Dear Mayor and City Council, Attached for your review and approval is proposed Change Order No. 2 for the referenced project. Change Order No. 2 includes the deletion of a cyclone separator from the dryer system procurement contract and the addition of a baghouse in its place. Further, the addition of the baghouse will eliminate • the need to include an air scrubber in the building addition project currently under design. This project change is necessary to meet air emission standards while eliminating the need for an expensive air scrubber system. Change Order No. 2 also accommodates additional costs associated with extending the substantial completion daze until this fall. The substantial completion date needs to be extended to accommodate the time needed to include the fabrication, installation, and operation of the baghouse into the rest of the project. The exact date is being determined and is influenced by the review periods of the MPCA and the air permitting process. We will discuss and present the recommended substantial completion date with you during our review meeting on January 25. Sincce , pnely C y� l.Ct;W cp- - 5 , t IiMU L, Ed Nevers, PE Enclosures: Change Order No. 2 Copy: Randy De Vries, City of Hutchinson Scott Young, EarthTech 40 r-(z9- CHANGE ORDER NO. 2 CHANGE ORDER COMMENCEMENT OF DATE OF ISSUANCE January 13 2000 CONTRACT TIME August 30, 1999 0 OWNER Citv of Hutchinson CONTRACTOR McCormick Construction Company PROJECT Biosolids Drying Facilities CONTRACT NO. ENGINEER Donohue & Associates Inc YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENTS: DESCRIPTION: Incorporate into the project the addition of a baghouse, revised induced air fan, and appurtenant items as defined in our correspondence dated November 16, 1999 (copy attached). The addition of the baghouse and revised induced air fan is in lieu of the cyclone separator and induced draft fan originally specified. Change order cost information and assumptions made on the unit to be provided were given in McCormick Construction correspondence dated December 10 and 16, 1999. This change order also includes costs associated with the unloading, installation, erection, and start-up of the baghouse and induced air fan; and for labor and administration costs associated with extending the substantial completion date of the project to include the fabrication, delivery, installation, and start -up of the baghouse unit into the rest of the project- An evaluation of the costs and assumptions were completed, and certain changes were made to the unit to reflect expected operating characteristics. These changes and revised costs were presented in a letter from McCormick dated January 10, 2000. REASON FOR CHANGE ORDER: The baghouse and appurtenant items are being provided in lieu of the originally specified cyclones and induced draft air fan. The addition of the baghouse is necessary to meet air emission standards and air permitting requirements while eliminating the need for an expensive air scrubber system. ATTACHMENTS: AS REFERENCED ABOVE CHANGE IN CONTRACT PRICE Original Contract Price: $ 1,302.700 Net increase (decrease) from previous Change Orders: S (8,200) Net increase (decrease) of this Change Order: $ 151,906 Revised Contract Price: S 1,446,406 CHANGE IN CONTRACT TIMES Original Contract Tithes: (days ordases) Substantial Completion: March 27, 2000 Ready for Final Payment: April 27. 2000 Net increase (decrease) from previous Change Orders: (days) Substantial Completion: 0 Ready for Final Payment: 0 Net increase (decrease) of this Change Order: (days) Substantial Completion: Ready for Final Payment: Revised Contract Times: (da,s ordates) Substantial Completion: Ready for Final Payment: CONTRACTOR agrees that this Change Order includes any and all costs associated with or resulting from the change ordered herein, including all impacts, delays, and accelerated costs. Other than the dollar amount and time allowance listed above, there shall be no other dollar or time compensation as a result of this Change Order. p Donohue & Associates. Inc. Project No. 10117 CHANGE ORDER CO-2 THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMMENDED: ( J ' y� By: �L wy- , t tiv ENGINEER (sipamre) Date: I/ I d I z 000 Donohue & Associates, Inc. Project No. 10117 -APPROVED: By: OWNER lsrgnururer Date: .-ACCEPTED: 0 Date: CONTRACTOR signature/ 0 CHANGE ORDER CO -2 • MSC Mr(-.naMirK CONSTRUCTION COMPANY 7738 COMMERCE CIRCLE, ROCKFORD, MN 55373 Phone: (612) 477 -4774 Fax: (612) 477 -5174 January 10. 21XX Mr. David Froh P.E. Donohue and Associates 4343 South Taylor Drive Sheboygan WI 53081 RE: City of Hutchinson Biosolids Drying Facility Baghouse Change Order — Clarification of Pricing (Revision #1) Dear David, As you requested, we are breaking down the associated costs which total the baghottse �St+s^ts previously sent to von dated December 10 1999. The associated costs are as follows: Delivered Can of the Unit: 5124,218.00 Additional Labor Time for Constructio ars on: S 4,800.00 Additional Access Platforms and Ladders • Material and Labor. S 3,248.00 Duw- e�0! @�RL000 w Field Equipment and Crane Time: S 3,150.00 Increase in Labor Costs due to Raises Given After the First of the Year. $ 4,050.00 Additional Project Management, Shop Drawing Submittals, Office Adn n=a tion Time, Bonding: $ 12.440.00 Total Change Order #2 54566x69 3 Is l r I o (o We hope this information provided helps clarify the associated costs with the baghoase change order. If you have any questions please call. Sincerely, David Kammerer Project Manager McC Inc. Attach o Attachments: Pgs. 1 - 3 Baghouse Description access doors. The main shaft is made of 18" tubular steel supported by 7 15116' bearings. The dryer is insulated with 2' of high temperature fiberglass insulation and covered with a 14 gauge outer skin. Connected to the shaft are 44 adjustable paddles. Also included are (4) replaceable agitator plates and (5) air dams_ The drive includes a 150 HP explosion proof motor. a belt drive and an O.S.H.A. approved belt guard. ITEM 2- E)a1AUST FAN rated for 25.000 ACFM @ 24" S.P. and 200 Fan is arrangement The inlet and outlet are both flanged. The drive is a 200 HP explosion proof motor with belt drive an O.S.H.A- approved belt guard. An electrica➢y Operated opposed blade discharge damper is included t( control airflow. Quq�as Der specification 85 dba uninsulated. REVERSE JET BAGHOUSE: 3.1 MODt:'L 375-90 TOP REMOVAL LIFT OFF DOOR DUST COLLECTOR Fitter Technology limitr dust collector to be all welded. and factory assembled in largest piece _ =varuction praclieai to mcumas ft erection. The unit is designed for 28' WG dust -tight operation, as follows: 32 Clean Air Plenum c PAGE 1 ..�_ SCOTr EQUIPMEW COMPANY • 605 ath Avenue N.W. • New prapue. Mtvwsota 56071 a Phone (612) 758 -2591 - Fax (612) 75&4877 • Web 5Q@ hMIJtWw- SWf?> 4 7 C! D QUOTATION DATE: 1110!00 QUOTATION NUMBER: 99.1355RS 0 10 gauge HRS A36 all welded construction with flanged exhaust Weather tight gasketed doors are sealed with minimum six(6) point handwheel holddown. Top doors are 12 gauge with 2" insulation and 18 gauge skin underneath, stiffened for the 28' negative design. 3.3 Handrails Handrails quoted are angle Z OL318' with toe plate and three rails. 3.4 Reverse Jet Cleaning Mechanism and Controls. a) Compressed air header_ b) Diaphragm valves 1 Y70. c) Blow pipes are 1 WO schedule 40 pipe. d) Pipe coupling between diaphragm valve and blow pipe. e) Solenoid valves mounted in a NEMA 4 enclosure. f) Diaphragm vaave to purge moisture form header. g) Brass bibs fittings and Polyethylene W resistant tubing plumbed between diaphragm valve and solenoid. h) Compressed air gauge: 2 112' diameter. 0-160 psig. 1) 20 position automatic solid state sequential timer with indicating lights for 115V, 1 PK 60Hs - operation, mounted in a NEMA 4 enclosure. j) Magtehelic differential pressure gauge 0-15 W G with bracket for leg mounting and air t8ter on dirty side to protect miagnehelic tube from plugging. 3.5 Tubesheet 3116' gauge HRS with stiffeners Located between every other row. Designed for snap band bag am 3.8 Cages (375) 11 gauge HRS 10 vertical wire cage with 11 gauge rings. Fun pan bottom and venturi tack welded as Integral pal of the cage. 6' 0 by 10' long. 3.7 Filter Media (375) bags, 16oz Nomex, 6' 0 by 10' long with snap ring tubesheet. SS ground wires. 3.8 Housing 10 gauge HRS A36 all welded constructiom 3.9 Hopper 3116' gauge HRS A36 all welded construction. 60' pyramidal with 8' discharge. Complete wuth 20- inch diameter hinged and damped vlspectioniaocess door in each pyramid. 40' Intel sized fbr a maximum velocity of 3.500 FPM with deflector to prevent bag abrasion. Structural mounting flanges. (4) Poke holes with cap 4 in both hoppers. 6' square plate on hopper new discharge. Inlet centered between hopper (reference drawing). 3.10 Structural Structural support legs designed for 100 MPH wind load at customer specified seismic zone Providing 5 feet clearance below hopper discharge range. (it seismic zone is not specified. zone two will be use.) NOTE If calculations and /or PE Stamp required. a fee wiv be charged cc: • PAGE 2 S=7 �,UIPMENl COMPANY . 605 = h Averue N.W.. New Prague. Mirnesctc 56071 • Aherne (612) 75 3-2591 • Fox (612) 758-4:- y QUOTATION DATE. 1HO QUOTATION NUMBER: 99- 135SRS 3.11 Paint Md. surfaces. Prime CoUect ior or to fan has a SP -2 interior and exter prep coat. per SPeG apPl Under insulation and primer meld• pk man. FWsh coat on ad exposed metat. Handrails and ladder we Safety yellow. St spec color. 3.12 bmulatfon Y x So roekwooi Insulation with 16 gauge galvanized ". bolted and sealed. NOTE B cages, instrunents, supports and ladders to ship disassembled for the main collector. ITEM 4. scREW CONVEYOR Discharging material from indvidual baghouse, hopper & airlocks to the elevator leg. Screw is complete with drive and OSHA guard. ITEM 5. (2) ROTARY AIRLOCKS 10' x a constructed of carbon steel in ail prod�conta HP area. The pnit.has a capacit §f .40 CFR and is to operate at 15 RPM. k is equipped TEFC motor. a�hain drive and -.O.S.H.A. approved guard• This airlock is to be located at the discha rge of each bag house hopper. ITEM 6. FEEDING SYSTEM Model 901 screw feeder constructed of 304 stainless steel in all product pct area. This feeder is rated for .0733 CFft variable speed drive to operate between 20 - M./ ��n oo�� r1.i..r in inNMn a n HP hwarrer dtdv nvn n..v.i ,....�... ....J .. ......q{.Is (ranw+ni • MSC MCUUHMICK CONSTRUCTION COMPANY 7738 COMMERCE CIRCLE, ROCKFORD, MN 55373 Phone: (612) 477 -4774 Fax: (612) 477 -5174 December 16, 1999 Mr. David Froh P.E. Donohue and Associates 4343 South Taylor Drive Sheboygan, WI 53081 RE: City of Hutchinson Biosolids Drying Facility Bagbmw Change Order — Clarification of Pricing Dear David, As you requested, we are breaking down the associated costs which total the baghouse est;!�e previously sent to you dated December 10 1999. The associated costs are as follows: Delivered Cost of the Unit: S141,062.00 Additional Labor Time for Consuuca an on: S 4,800.00 Additional Access Platforms and Ladders • Material and Labor. S 3,248.00 Additional Cast for Pressure Relief Ducting Material and Labor. S 6,050.00 Field Equipment and Crane Time: S 3,150.00 Increase in Labor Costs due to Raises Given After the First of the Year. S 4,050.00 Additional Project Management, Shop Drawing Submittals, Office Adman stration Time, Bonding: S 12.440.00 Total Change Order ill $174,800.00 We hope this information provided helps clarify the associated costs with the bagbouse change order. If You have any questions, please call. Sincerely, David Project Manager McC Inc. • MDKIp o ;uccoRMrcx CONSTRUCTION MSC COMPANY • 7738 COMMERCE CIRCLE, ROCKFORD, MN 55373 Phone: (612) 477 -4774 Fax: (612) 477 -5174 December 10, 1999 Donohue and Associates Arm- David Froh, P.E. 4343 South Taylor Drive Sheboygan, WI 53081 Contract: City of Hutchinson Biosolids Drying Facility Equipment Procurement and Installation Re: Baghotae for Dryer System Change Order Dear David, As you requested we are quoting the price to provide a baghouse, in lieu of cyclones, for product collation within the drying system for the Biosolids Drying Facility. Our quote is based on the specification you provided us dated November 16°, 1999. Derails of our quote follow below: INCLUSIONS • 1. Provide baghouse collector and fan system for drying system as specified in R.F.Q. dated November 16 1999. 2. Reverse jet baghouse with 5,887 sq. fL filter area for a 4.25 to 1 air to cloth ratio. Construction is carbon steel housing. AR200 hoppers and product inlet Includes 375 — 16 oz Nomex begs. 3. Exhaust fan rated for 25,000 ACFM at 24" S.P. and 200° F. Fan is arrangement 9. Drive is a 200 HP explosion proof motor with belt drive and OSHA approved belt guard Includes electrically operated opposed blade discharge damper. Fan to be 85 dba uninailated 4. Two rotary airlocks 10" x 8" constructed of carbon steel in all product contact areas. Units have capacity of .40 CFR and are to operate at 15 RPM. 5. Shop drawing submittal and review time. 6. Labor for installation and construction of structure, baghouse, guardrails, platforms and installation of bags- 7. Ducting explosion doors to wall of building (assumed Y distance). Page 2 • December 10. 1999 Mr. David Froh CLARIFICATIONS/EXCEPTIONS L Baghouse painting to be as follows: All carbon steel interior surfaces will be prepped and painted as per specification. All interior AR200 surfaces will = be painted. The exterior of the beghouse will be primed, then the insulation will be applied and covered with a galvanized metal skin. All a dcnor surfaces not insulated will be prepped and painted according to specification 2. Exhaust air from pellet plant cyclone will discharge directly to outside, 3. Wall and roof penetrations by others. 4. Luvars and stacks by others. 5. Time for preparation of shop drawings approximately three weeks. Time required for equipment fabrication and delivery after receipt of approved shop drawings is sixteen weeks PRICING • The price to perform the above Scope of Work is One Hrordred Seventy Four Thousand Dght Hundred ($174,800.00) dollars. This quote is good far thirty daps Note: This will be change order #2 for the project. Please call if you have any qu=onr, Sincerely, G David Kammer Project Manager MCC Inc. MDK/pjo Project: MN3699, CO2 • JU PONOHUE ® No�embcr 16. 1999 Mr. David Kammerer McCormick Construction Company 7738 Commerce Circle Rockford, MN 55373 Re: Hutchinson, Minnesota Biosolids Drying Facility— Baghouse Change Order Donohue Project No. 10117 Dear David: HONE Enclosed is a revised technical specification for the proposed addition of a baghouse unit to this project. The technical specification has been revised per the discussion of our conference call of November 15, 1999, and in answer to questions posed in your letter dated November 10, 1999. Not all of the questions posed in your November I& letter were directly answered within the revised technical specification. Additional general information and answers to thou remaining questions are as follows: • A revised "clear" ceiling height has been provided. The available height is 32' -6 ". This takes into account a six -inch concrete equipment pad and a two-foot deep ceiling beam that will cross the top of the baghouse. In a follow -up • discussion with Rich Lucas of Scott, it appears the baghouse will fit under that ceiling height and within the present space allocations set aside for it. Please provide the remaining space allocations of the equipment ( baghouse, exhaust fan, conveyors. elevators, air intake, and anything else that may affect the building layout) as soon as you can so we can complete the building layout, size, and construction drawings. • We have deleted the requirement of the insulation package on the fan. We are considering enclosing the fan and motor assembly to control noise. • We will be providing you with a manufacturer contact for the vibration- sensing device. • The motor is to be (u all the motors within the facility should be) TEFC and suitable for operation in an area rated as Class ❑. Division 2, Groups F and G. hazardous classified location • The fan blades do not need to be spark resistant, but the interior of the baghouse should be electrically grounded. We trust these revisions will allow you to complete your proposal to provide this additional unit. Please provide a detailed proposal to me for evaluation and recommendation to the owner on acceptance. A change order to incorporate the unit will then be completed. Please expedite the submission of your proposal. Since qFrohPE Dave Design Project Ivlanager Enclosures: As noted The following are revisions to the Soec tications dated November 16, 1999: The following revisions shall be made to SECTION 11000 - BIOSOLIDS DRYING SYSTEM: I• A. Page 11000 -9, delete Paragraph 2.06, and replace with the fallowing: 2.06 BAGHOUSE A- Process Description: The fabric filter collector will be used to separate approximately 1,100 pounds of solids per hour from the air stream following a direct heat drying system. The granular solids are from municipal wastewater sludge. The sludge is generated from oxidation ditches, aerobicalty digested, and dewatered to about 16% solids (84%, moisture). Following dewatering, the sludge is processed by the drying system to reduce the moisture content from 84% to 8% through direct heat drying. B. Design Data: 1. Plant Elevation: 1,000 It above sea level. 2. Location of Control Equipment: Baghouse will be located inside building. 3. Finished floor to ceiling height is 35 feel However, a two -foot depth ceiling beam (that will cross over a portion of the baghouse) and a proposed 6-inch equipment pad will reduce available height to 32 feet 6 inch. Equipment, and access to equipment for maintenance and bag removal, shall be sized accordingly. 4. Ambient Temperatures: Outside -25 °F, winter, 105 °F, summer. 5. Gas Volume: 25,000 acfm at 275 °F. 6. Gas Analysis: Combustion gases, water, and solids. 7. Gas Moisture Content 16.5% by volume. 8. Gas Temperature Range: 275 to 300° F. • 9. External Static Pressure: To be provided by Contractor. 10. Inlet Solids Loading: 1,043 pounds per hour. 11. Inlet Solids Moisture Content: 8% by mass. 12. Solids Density. 75 pounds per cubic ft (maximum), 50 pounds per cubic ft (average). 13. Utilities Available: 480 Volts, 3 Phase, 60 Hertz- C. Design Specifications: 1. Required Outlet Dust Loading: 0.01 grain per dscf as measured by EPA Method 5. 2. Maximum Baghouse Pressure Drop: 6 in. w.g. flange to flange. 3. Fan Noise: The sound level through the fan casings uninsulated shall not exceed 85 dB(A) at 3 feet. D. Equipment•. 1. Housing: a. The housing (modules) shall be constructed of minimum 3/16 -inch thick mild steel construction. b. All seams shall be continuously welded to ensure the units are gas- tight. c. The modules shall be rigidly built and stiffened to withstand s 30 in. w.g. d. The can velocity shall not exceed 6 It per second, can velocity defined as the volumetric flowrate divided by the cross sectional area of the module minus the filter elements. e. The baghouse shall include a 20 -in. x 48 -in. hinged door to allow access inside the unit for inspection. I. The exterior surfaces of the collector shall be insulated with 2 -in, thick, 3 pound density • rigid insulation on all main panels of baghouse and hopper. Insulation shall be covered with 16 gauge hot rolled steel stitch welded to main panels. The seams shall be sealed to keep insulation dry. g. The bagnouse shall include pressure relief doors of sufficient number to meet NFPA 68 stancards. The pressure relief doors shall be hinged on top with adjustable Brixon latches on bottom. The doors shall be provided with safety chains to allow 70 degree • maximum opening. h. The housing shall have flanged inlet and outlet connections to the system ductwork. Flanged connections shall be bolted and gasketed with material for the maximum dryer temperature expected. i. The baghouse inlet air velocity shall not exceed 3,000 ft per minute. j. Inlets shall be equipped with ladder -vane baffles or perforated -plate baffles to distribute and reduce direct impact on the filter bags. The baffles shall be constructed of minimum 3/16 -inch thick AR225 steel. k. Provide appropriate electrical grounding for interior of baghouse (cages and bags). I. Shop assembly, system layout, and shipping techniques shall be utilized to maximize the size of shipped components and assemblies, and minimize the degree of field assembly and welding required. 2. Hopper. a. Provide insulated hopper for each module. b. The hoppers shall be pyramidal style hoppers constructed of minimum 3/16 -inch thick AR225 steel with a minimum 60- degree side slope. c. Hoppers and structural steel shall be designed for loading with hoppers 100% full of particulate weighing 75 pounds per cubic ft and stiffened to withstand t 30 in. w.g. d. All seams shall be continuously welded to ensure the hoppers are gas- tight. e. The connection at the outlet of the hopper shall be flanged 3/8 -in. stubs drilled for connection to the rotary outlet valve. f. Each hopper shall include 24 -in. diameter bolted access door. g. Poke hole pipes with caps shall be provided on opposite sides of the hopper. h. Each hopper shall be furnished with one 5-in. square pounding plate near the hopper discharge. • 3. Finer Media: a. The filter media shall be selected for continuous maximum temperature rating of 325° F. b. The filter bags shall not exceed 6 -in. diameter and 12 It length. c. The number of bags shall be selected for maximum gross air to cloth ratio of 6 to 1. d. Provide all ancillary equipment (e.g., cages, ventuds) that is necessary to support the filter media. 4. Exhaust Fan and Motor. a. The fan shall be centrifugal type, single width having non - overloading horsepower characteristics. b. The fan unit shall be supplied with motor, motor base, drive belts, fan wheel, fan housing, and all required equipment for a complete and operable fan unit. c. Provide a radial vane damper at the inlet of the fan. J. The fan shall be constructed with the following features: • Flanged inlet and outlet • Gasketed access door hinged or bolted • Compression shaft seals • Split housing for ease of wheel removal • Threaded drain plug • Heavy duty channel base e. The fan housing shall be rigidly built and braced, and constructed of 3116 -inch thick hot • rolled steel. f. Fan outlet velocity shall not exceed 4,500 fpm, measured at the cutoff. g. Fan bearings shall be spherical- roller type bearings. The bearings shall be heavy duty , self aligning bearings that are lubricated continuously and equipped with a temperature monitor. • h. Fan wheel shall be backward blade or radial tip type. Select wheel type and size to achieve optimum fan static efficiency. i. Fan wheel to be statically and dynamically balanced. j. The fan wheel shall be adequately stiffened so the stress level of the wheel and wheel components does not exceed 50% of the yield strength of the materials being used. k. The peak fan pressure shall occur at a flow rate no greater than 50 of the fan rating. I. Vendor shall specify drive arrangement. The drive arrangement shall be furnished with a guard that meets OSHA requirements. m. The fan shall be constructed with the following safety features: Zero speed switch to activate a remote alarm and initiate shut off of the dryer bumer. Vibration sensing device that protects rotating machinery from acceleration shock The unit shall employ a magnetic circuit opposed by inertia and adjustable spring forces in the actuating mechanism. Measurement shag be of total destruction shock, not displacement. There shall be no moving parts except at set point. Reset shall be manual or electrical. Unft shall be seff- powered. The switch shall meet the following criteria: - Cover. High impact, ABS thermoplastic. - Gasket: Thermoplastic styrene copolymer. - Base: 360 aluminum, 0.4% maximum copper contents. - Enclosure: NEMA 4. - Temperature: -40 to 300 degrees F. Humidity. to 92% relative humidity. Shock: 40 g 11 milliseconds. - Electrical Contact Rating: SPDT, 7 amp at 460 VAC. - Vibration Measurement Range: 0 to 4.5 g from 0 to 300 Hz. • _ Setpoint Range: 0 to 4.5 g. Setpoint Adjustment: 1 turn per g. - Reset Coil Power. 14 W. - Reset Coil Voltage: 120 VAC. - Accuracy: 5% of full range from 0 to 300 Hz. - Ambient Temperature Effect: 10% per 100 degree F maximum. n. Fan motor shall be premium efficiency, TEFC, NEMA Class B, squirrel cage induction motor with 1.15 service factor, suitable for operation in Class ll, Division 2, Group F and G rated areas. 5. Electrical Equipment: a. Provide baghouse manufacturers standard control panel, including fan and rotary airlock control by PLC /systems inhouse. If control panel needs to be located adjacent to baghouse unit, it needs to be rated for use in Class II, Division 2, Group F and G areas. If control panel can be located in adjacent unrated control room, within 100 feet of baghouse unit, it does not need to be rated. b. Panels shall be furnished with one main circuit breaker each and one circuit breaker for each motor starter. c. Provide electrical wiring diagrams to incorporate all external devices. 6. Support Steel: a. Support steel shall provide minimum 5 -ft clearance under the rotary airlock valve. b. Support steel should be adequate for equipment dead bads with hoppers full of dust and • for live loads. 7. Access Walkways and Ladders: a. Access platforms, walkways, hand rails, and ladders shall be provided for access to hoppers, housing, filter bags, and collector pulse cleaning system that comply with • appropriate OSHA regulations. Material to be galvanized steel or aluminum. b. External walkways shall be a minimum 30 in. wide. They shall be constructed of bar grating, support steel, hand rail with mid -rail and toe plates as required by OSHA regulations. Grating, hand rails, and support steel shall be supplied loose for field erection. 8. Painting: a. Baghouse and exhaust fan interior surfaces shall be prepared to SSPC -3 prior to painting. The interior surfaces shall be coated with minimum of 2.5 mil rust inhibiting primer. b. Baghouse and exhaust fan exterior surfaces shall be prepared to SSPC -6 prior to painting. The exterior surfaces shall be coated with minimum of 2 mil rust inhibiting primer and 5 mil epoxy potyamide. Finish color shall be specified at time of placing a purchase order. 9. Rotary Airlock Valve: a. A rotary airlock valve shall be provided at the discharge end of the baghouse hopper. b. The rotary airlock valve shall be designed based on the maximum mass flow of material collected. c. The rotary airlock valve shall be constructed of cast iron housing and end plates, open - end rotor with a minimum of six - machined carbon steel vanes continuously welded to shaft, shaft seals, and outboard mounting bearings. d. The rotary airlock valve shall be independently driven with a TEFC geared motor, 480/3/60 complete with sprockets, roller chain, totally enclosed drive guard, and motor • mount. Vendor shall size the geared motor based on the maximum mass flow of material collected. Motor shall be suitable for operation in Class ll, Division 2, Group F and G areas. CITY OF HUTCHINSON PLANNING STAFF REPORT To: City Council • Prepared By: Holly J. Kreft, Planning Coordinator Date: January 20, 2000 — Meeting Date February 15, 2000 Applicant: Knights of Columbus Property Location: Armory — Hwy 22 South (Adams Street SE) As in the past. the Knights of Columbus are asking the City Council to waive the $150.00 fee for a conditional use permit application to place a portable sign on the National Guard Armory property located on Adams Street (`old" Hwy 22) to advertise for their annual fish fry. They stated that all profits from this fish fry go back to other organizations within the Hutchinson and McLeod County area. The request for the conditional use permit will be placed on the February 15, 2000 Planning Commission agenda. • • 1—(e) 0 MEMORANDUM TO: Honorable Mayor and City Council FROM: John Olson, Asst. Public Works Dir. RE: Purchase of Brush Chipper DATE: 01/20/2000 cC Dolf Moon, Dir of PRCE; John Rodeberg, Dir of Engr/Pub Wks PURCHASE OF BRUSH CHIPPER The City currently owns a Brush Bandit Model 250 Chipper, purchased in 1993 for $20,726. The machine has over 1,600 hours of use. Maintenance expenditures for this machine over the last 6- 1/2 years have been $5,766. The average cost of maintenance for the machine is $887 per year. The throttle control electronics/mechanism have failed. The estimated cost of repair is between $2,000 and $3,000. In addition, the feeder mechanism has been ground down so future maintenance on the feeder will • require replacement rollers and related estimated at between $1,500 and $2,000. The estimated repairs of $3,500 to $5,000 represent between 4 and 5-1/2 years worth of average maintenance. Under State of Minnesota Cooperative Purchasing Venture Contract #422399, we can replace this machine for $22,766 (approx. 10% increase over 7 years), less the trade -in of the current machine of $7,500: or a net of $15,266. Considering the age of the chipper, the average cost of maintenance, and the number of hours on the machine, it is my recommendation that we replace the brush chipper. This situation was not anticipated and will require some adjustment to original capital purchasing plan for Central Garage. However, deferring one scheduled purchase will provide more than enough money for this transaction. Attached is a copy of the quotation for your review. • H+,FLN tt,UUlNrkNI W. Jan 18 '00 -2:26 P.02 UZ MNT 1130 "114V U7 A.e.q. 9ee* . blom mem nh,,..0 3342t1 Q uotation Tuesday, January 18, 2000 Ken Wldttentsm City OfRutchimon 111 Hu,on Street Soudmu Hutchinson, MN 55350 Aspen E9Wpn mt is planed to submit the following quotation for your wntideration. Ono (1) 1999 RMA Bandit Model 250XP Bosh Chipper including, but not limited to the folbwing S/N 14088, 15 hour, f Up to and including 12' capacity, with 12" x 19 114" infoed opening 40" diameter, 2" thick chipper disc ' 120 feet per minute with 54" drip Double edM 1/2' thick cutter knives 64" x 29" infeed chute opening • 5,400 The total weight ' 100 Hp John Deere Modd 4045T diesel engine • Wide Beare with Tor -Flax ask and 1200 x 16.5" tines • HD tatTtight package ' 2 1/2" plods eye • Four (4) top feed wheel spring@ • Dual support feed wheels • 24.5 gallon fuel tank 360 degree swivel discharge chute • 90 decibels at 50 360 degree around unit ' Radiator guards with screens " Curb tide com ols for added safety • Autotnatic feed ' Top feed heel lift usim Live hydrurlics ' State of Mlesesofa Cestnet Ming, Contract p 4223" YourInvem meat .......................... .................... ............................... Trade in 1993 Brush Bandit Model 250 S/N 6946, u it, where Is, deduct. Prk" isdsde so applicable uses FOB Hatebintea, MN 522,766.00 (57,500.00) Thank you for the 0PPQ allity to work with you on your equiPmaet need.. If m em be of further usivanoe in any way, piease feel life to call on us. D �� Y January 11, 2000 To: Honorable Mayor and City Council From: John Olson, Asst. Public Works Dir. Subject: Police Department Squad Cars Bids for two Police Department squad cars will be considered at the January 25, 2000 City Council meeting. These squad cars are replacements for existing cars, which are rotated on a three year basis. We are anticipating that bids will be accepted for these vehicles until January 24, 2000. As always, the City Council reserves the right to reject any, all, or parts of proposals or request immaterial modifications to them. You are the final purchasing authority. No contract exists until you accept a bid. As a member of the Minnesota State Department of Administration Cooperative Purchasing Venture, you may make purchases originally bid to the State of Minnesota and its political subdivisions without following procedures identified in State Statute #412.891. The State Department of Administration has already complied with the statute for us in the Cooperative Purchasing Venture. • r Memorandum To: Mayor & City Council CC: From: Gary D. Plotz, Randy DeVries & Lawrence Winter Dare: January 20, 2000 Re: MARKETING AGREEMENT FOR COMPOST The City has been working cooperatively with Great River Regional Waste Authority in Cedar Rapids, Iowa for the past two years with the design of the automated compost bagging facility. Great River is the largest public governmental marketing agency in North America that produces and sells approximately 5 million bags per year. • Bob Watson, who has successfully marketed compost in Minnesota, manages the marketing department. The proposed marketing through Great River was a major reason why we received funding through the Minnesota Office of Environmental Assistance (OEA). The City Attorney, Randy DeVries, Lawrence Winter, and I have reviewed the contract and recommend approval. �"� � �� `s r� •'lei/ ��e� /� ��l o� � � Recycled Organics Marketing Agreement INTRODUCTION This agreement, made and entered into this day of 2000, by and between the Great River Regional Waste Authority (hereafter GRRWA) and the City of Hutchinson (hereafter City). Section 28E of the Iowa Code authorizes the Commission of a Solid Waste Authority to enter into a contract to jointly provide markets and disposal of recycled wood and yard waste products as part of statewide waste reduction goals. The previously mentioned parties are interested in furthering the recycling and marketing of wood, yard waste, and source separated organic materials for the purposes of conserving natural resources, energy, and landfill space; and GRRWA and City have adopted Comprehensive Solid Waste Management Plans and initiated effective waste diversion programs to effectively recycle organic Nvaste to meet state and local solid waste management goals; and ARTICLE I - DEFINITIONS Agreement "Agreement" shall mean this Agreement, and any fixture amendments hereto. 2. Conditionally Defective "Conditionally Defective" materials shall mean materials judged defective or identitled as contaminated by GRRWA or the \Market of recycled wood and/or.organics and/or yard waste_ Materials shall become conditionally defective when found not to be in compliance with the provisions of Article III hereof. Nothing in this provision is intended to grant sole or exclusive rights to the Markets to determine the acceptability of any products. Gross Sales "Gross Sales" shall be defined as the "Total price" as indicated on the GRRWA Products Order Form without adjustments for returns, allowance, or bad debt. Material "Material" shall mean recycled yard waste and source separated organic material meeting the specifications detailed in Article III herein and as amended. 5. Market "Markcf' shall mean the purchaser of materials as arranged by GRRWA. • • 6. Part "Party" shall mean either signatory hereto. Parties shall mean all signatories hereto. Project Representative "Project Representative" as further defined in Article IX hereof, shall mean the person authorized by the Parties to act on their behalf with respect to the performance of this Agreement. 8. Residue "Residue" materials shall mean materials judged by GRRWA or Purchaser to be unacceptable and not in compiiance with the specifications and standards as set forth herein. Shipped "Shipped" shall mean any quantity of Material transferred from City to Markets for sale. ARTICLE II - INTENT 1. It is the intention of the Parties hereto, that the GRRWA will provide services, some for a fee, to establish markets and broker recycled materials produced by the City. 2. Each of the Parties hereto agrees to cooperate with each other to expeditiously perform the work of the contract, and to harmoniously conduct their operations in a relationship of trust 40 and confidence, one with the other, in general accordance with the procedures outlined in this Agreement. ARTICLE III - MATERIALS The Materials to be considered under this .Agreement shall consist of pomposted yard waste and source separated organics, bulls and bagged, for resale as a topsoil product. The product shall be free of foreign material, heavy metals, and any other contaminants and meet the requirements for the US Composting Council's Seal of Testing Assurance. All costs associated with Materials rejected by the market shall be the responsibility of the City. 2. The City shall process and prepare all materials for resale per specifications to be mutually agreed upon between the GRRWA, City, and Markets. The price charged for Material preparation to Markets shall be determined by City. 3. GRRWA shall be responsible to arrange Material delivery to specified Markets within a reasonable period of time. All shipments of materials to Markets shall be made in vehicles not designated or used for solid waste management. Delivery, loading, and other associated freight costs arc to be paid by the City. 4. GRRWA shall notify, via facsimile on the GRRWA Products Order Form attached hereto as exhibit "A" and made a part hereof, City of receipt of an order for Materials. Each order 0 for Material shall specify The following: an order number, date ordered placed, quantity of material ordered, cubic yards if bulk, number of bags if bagged, the quoted price per unit, the place where Materials are to be shipped any special shipping arrangements, the method of payment by the Market (C-O.D. or if the order is from an approved account customer). The City shall provide a monthly report, or more frequent if necessary, to GRRWA indi cating the order number, date an order was shipped, a load identification number, carrier, number of units of Material shipped. 6. Conditionally Defective Materials, or parts thereof, will be sorted out by the Market. The City will be notified by phone that contaminants have been found and are available for their inspection and shall have five working days to examine such materials. After five working days, the contamination will be handled as mutually agreed by the City and GRRWA. GRRWA will communicate decisions to the Market. The City will receive a letter stating original shipment date, load identification number, and number of units of Material affected. 7. If GRRWA or Market identifies any Residue, GRRWA shall notify the City via telephonic communication followed by written confirmation. Handling of the Residue `will be mutually agreed upon by the GRRWA and the City_ Any costs incurred for additional transportation and handling of Conditionally Defective Materials and Residue shall be paid by the City. 8. GRRWA shall be the exclusive representative for the City for the sale of all Material produced during the term of this agreement and the City agrees to refer all orders for Material to GRRWA and will not independently market or sell Material without the written permission of GRRWA. This condition shall not apply to Material sold for the individual use of the City facilities. 9. Each party will protect, defend, indemnify, and keep and save harmless the other party and its employees from any and all claims, causes of action, or demands which in any way relate to or arise out of the activities taken pursuant to this agreement and which are caused by the respective part's action, failure to act, or failure to act and that of its employees. Each patty will be responsible for its own negligence and comparative fault and will protect, defend, indemnify, and keep and save harmless the other and its employees therefrom. 10. The City shall carry sufficient product liability insurance with a minimum policy limit of $1,000,000 per occurrence and shall indemnify and hold harmless GRRWA for any and all claims that arise from claims related to the City's products. ARTICLE IV - TRANSPORTATION The City shall provide transportation for shipment of materials from the City to the Market on a load by load basis. Shipments of materials to Markets shall be made in vehicles not designated or used for solid waste management Scheduling shail be made by GRRWA at the mutual convenience of both the City and Market. GRRWA will first contact the City to schedule transportation with City trucks when available. Appropriate records and units shipped will be provided by the City to Market and GRRWA. 2. The City will arrange for and be responsible for any cost incurred for additional transportation and handling of Conditionally Defective Materials and Residue Material. ARTICLE V - RATE OF PAYMENT The City shall pay GRRWA four payments of five thousand dollars {$5,000) each due and payable at the following schedule: within fifteen days, six months, one year, and two years of the execution of this agreement. If the agreement is terminated prior to submittal of the four payments, any remaining payments are due within fifteen days of the termination date of the agreement. 2. The City shall pay 10.0% commission of gross sales during the time period covered in this Agreement. GRRWA shall invoice all Markets. Payments from Markets shall be paid to • GRRWA. On a monthly basis, GRRWA will remit to City any receipts for Material sold - from City less any accrued commissions earned by GRRWA for prior sales. Payments will be made to the City within thirty days of the end of the preceding month. Monthly payments to the City shall be accompanied by a report summarizing the Markets and sales for the month. The report will also indicate outstanding orders and invoices. The City shall assume all risk and liabilities associated with bad debts and uncoilectible accounts receivables for products produced by the City. GRRWA will make attempts to insure that all account customers are secure. GRRWA will identify all new customers and encourage the City to ship initial loads to new Markets C.O.D. unless otherwise mutually agreed upon between the City and GRRWA. ARTICLE VI - TERM OF AGREEMENT 1. The initial term of this Agreement shall be for five years from the execution date. This Agreement shall be automatically renewable for an additional tvo -y ear period with mutual agreement of both parties. 2. Each of the Parties shall have a unilateral right of non - renewal of this Agreement. To exercise the right of non- renewal, City or GRRWA must notify in writing the other that the right of non - renewal is being exercised. Such notice of non- renewal must be made no later than 60 0 days prior to the termination of the then current 12 month period, as provided for in Article VI Section 1. The City shall be responsible to fill all market orders accepted prior to the termination of this agreement even if the satisfaction of this requirement requires performance beyond the termination date. 3. If either -any exercises their right of non - renewal, the City shall not independently market to Markets established by the Authority for one year after the termination of this Agreement. 4. This agreement may be terminated in the event of a breach or non - performance of any material term of this agreement However, termination for breach under this section can occur only after giving written notice to the party alleged to have breached this agreement and after giving that party a period of thirty (30) days to cure the alleged breach. Said notice shall be mailed by registered mail to the person listed in Article Vll(6) and the thirty day cure period shall begin upon receipt of the notice. The notice shall clearly and concisely set out the basis for the claim of breach, reference the provision of this agreement which is claimed to be breached, and set out what conditions need to be met or actions need to be taken to cure the alleged breach. ARTICLE vil - MISCELLANEOUS 1. Waiver The failure by a party to exercise or enforce any of the terms or conditions of this Agreement will not constitute or be deemed a waiver of that party's rights hereunder to enforce each and every term of this Agreement The failure by a party to insist upon strict performance of any of the terms and provisions herein will not be deemed a waiver of any subsequent default in • the terms or provisions herein. 2. Divisibility The provisions of the Agreement arc divisible. If any such provision shall be deemed invalid or unenforceable, it shall not affect the applicability or validity of any other provision of this Agreement. Modification This Agreement may not be modified or amended except as is mutually agreed to in writing and signed by the parties hereto. 4. Binding Effect This Agreement shall be binding upon and inure to the benefit of the parties hereto and their m respective successors and assigns. 5. Assignability Neither this Agreement, nor any duties or obligations hereunder shall be assignable by any of the parties to tho Agreement, whose consent shall not be unreasonably withheld. 6. Notices _Sll notices under this Agreement shall be deemed to be duly given upon the date such notice is personally delivered or if sent by registered or certified mail, return receipt requested, addressed to the addressee at the address hereinafter set forth or at such other address as any party provides, upon the date of receipt of the return receipt requested. GRRWA Kjrsten Bobb, Director GRRWA 2092 303 Avenue Fort Madison, IA 52627 Phone: (319)372 -6140 Fax: (319)372-6222 City of Hutchinson Gary Plotz 7. Entire Agreement This Agreement and the Attachments, Acceptances, Exhibits, and Schedules attached hereto supersede any and all other agreements, either oral or written, between the parties hereto with respect to the transactions conducted herein, and contains all the covenants and agreements between the parties with respect to such transaction in any manner whatsoever. • 8. Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of Iowa. Any disputes arising out of the performance of this agreement shall be submitted to the lows District Court in and for Lee County at Fort Madison. 9. Captions This Agreement and titles in this Agreement are inserted for convenience only and shall not be considered as part of or affect the construction or interpretation of any provision of this Agreement. 10. Force Majeure Should the ability to process or market Material as set forth in this Agreement be delayed or impossible due to strike, fire, riots, revolution or other cases of "force majeure" (included but not limited to Acts of God, fires, explosions, strike or other labor unrest) shall not be held in default for a reasonable duration during the event and thereafter. 11. Change in Law In the event that a change in law prevents either party from performing their duties in a reasonable, economical and practicable manner, the parties can give thirty days notice of termination of this agreement if replacement terms cannot be agreed upon by the parties. 0 IN WITNESS WHEREOF, the panics have executed this Agreement of the day of 2000. Kjrsten Bobb, Director GRRWA Gary Plotz, Administrator City of Hutchinson Approved as to Form: Douglas Napier Legal Counsel, GRRWA Memorandum TO: Mavor and Co cil FROM: Brenda Ewin uman Resources Coordinator RE: Reclassification Recommendation DATE: January 20, 2000 Due to an increase in the responsibilities of the Information Services Coordinator position, a request was submitted to Human Resources for reclassification consideration for the position. To determine if a reclassification is warranted, a revised position description has been reviewed and a survey was completed to obtain position descriptions and salary range information for similar positions from other Minnesota Cities. A copy of the list of cities from which information was received and the respective salary information is enclosed for your review. Over the past year, the position of Information Services Coordinator has evolved to include more management functions in addition to the technical functions that have been associated with the • position. Specifically, the Information Services Coordinator is responsible for the following management responsibilities: 1. Developing and implementing information technology policies (employee usage, e -mail, copyright matters, security, etc.) 2. Coordinating and providing specific information technology for employees. 3. Serving as the City liaison and primary contact with LOGIS on all network and computer application issues. 4. Planning, developing and implementing new technology while maintaining existing systems. Evaluating City information technology needs and recommending and coordinating the purchase of all computer systems and equipment. 5. Coordinating and implementing the use of seasonal computer technicians and interns and supervising their activities. The supervisors for this position, John Rodeberg, Director of Engineering/Public Works, and Ken Merrill, Director of Finance, have discussed this reclassification proposal with City Administrator Gary Plotz, and myself. It is the consensus of the group, based upon the above information and the survey result to recommend the following action be taken by the City Council: 1. Retitle the position to Information Technology Coordinator. 2. Reclassify the position to Grade E2 on the City pay plan. Increase the current annual salary of the Information Technology Coordinator to • $50,003.20 (Grade E2, Level 5.5). If you have any questions regarding this recommendation, please contact me at your convenience. Enc. Cc: Gary Plotz John Rodeberg Ken Merrill • • 0 Compensation Survey Information Services[Technology Positions January 2000 Bloomington Project Coordinator Crystal Information Technology Coordinator Fridley $50,675 Hopkins MIS Coordinator Inver Grove Heights MIS Coordinator Mankato /Blue Earth County Information Services Director $61,000 Network & Communications Technicia Minnetonka Information Technology Supervisor Northfield MIS Manager Robbinsdale Information Technology Coordinator Averages: Compensation Low Range High $46,650 $70,350 $41,195 $50,675 $47,757 $59,696 $42,000 $56,900 $48,800 $61,000 $49,004 $59,612 $34,299 $42,889 $43,362 $48,179 $33,513 $47,722 $42,328 $55,702 $42,891 $55,273 $42,473 $53,597 not including Bloomington position $42,212 $54,790 not including Mankato director $43,495 $54,936 not including Bloomingtion and Mankato Tech fits into our pay grade of E2 TITLE INFORMATION TECHNOLOGY COORDINATOR jobdes86 • 1 -2000 DEPARTMENT ENGINEERING AND FINANCE -74- SUPERVISED BY DIRECTOR OF ENGINEERINGIPUBLIC WORKS & FINANCE DIRECTOR SUMMARY THIS IS ADMINISTRATIVE AND SKILLED TECHNICAL AND ENGINEERING WORK RELATED TO COMPUTER NETWORK AND APPLICATIONS AND OPERATION OF A GEOGRAPHIC INFORMATION SYSTEM DUTIES AND RESPONSIBILITIES 1 Plans, develops, and implements new technology while maintaining existing systems. Provides Local Area Network (LAN) and Personal Computer (PC) Management. a Responsible for the maintenance and operational management of the LAN, including software and hardware upgrades. b Coordinates the upgrades of all software on at least a quarterly basis. c Serves as the lead agent for all LOGIS computer applications. d Troubleshoots problems and performs repair and maintenance or recommends a proper course of action. 3 Serves as coordinator for the Information Technology Committee. 41 a Responsible for the implementation of committee objectives and directives. b Responsible for developing and implementing City MIS policies c Reports committee activities to the Management Team on at least a quarterly basis or as needed. d Monitors and practices proper software copyright laws. 4 Provides Property Records Management Support Services a Implements the linking of City and County land records in coordination with the Engineering secretary. b Provides easement and property description coordination for annexations, acquisitions and miscellaneous projects. Provides technical support to City departments. a Coordinates computer applications for all City departments (i.e. Datastream, MP -2 at HATS, Water & Wastewater, fuel management at HATS and Airport, security systems, HVAC systems, etc.). b Provides support for systems and applications such as MP -2, LOGIS, etc. c Evaluates and recommends hardware and software changes and needs for City departments and provides recommendations. d Coordinates the purchase of all computer systems and equipment. e Provides expertise and technical assistance in land surveying and parcel platting procedure$ and methods. f Responds to emergencies as required. 6 Provides on -going training to computer users. 0 7 Supervises the seasonal computer support technicians and intems. Manages the GIS system for the City a Develops plans and policies to effectively implement and integrate GIS within City departments and with other local and regional private and public agencies including Hutchinson Utilities, Hutchinson Area Health Care, etc. b Responsible for the maintenance of the GIS system and the integration of various databases into the system. c Supervises the activities of the GIS Technician. d Reviews and researches effective data collection means and methods. Develops and supervises quality control procedures. Develops, manages and maintains standards for the GIS system. e Serves as the technical liaison for GIS related issues. Provides training and expertise as required. f Serves as the chair of the GIS Users Group a multi- disciplinary team of users. 9 Serves as the CAD (Computer Assisted Drafting) Coordinator for the Engineering Department a Manages the operation and training of the Engineering staff in CAD operations for the design of City improvement projects under the direction of the Assistant to the City Engineer. b Designs and drafts improvement projects as required. 10 Develops Capital Improvement Planning information related to hardware and software needs. Identifies items for technological support for City departments. 11 Performs related duties as required. DESMABLE QUALIFICATIONS Bachelors or Associates Degree in computer science or management information systems. Thorough knowledge of network operation, hardware and software operation, maintenance and trouble shooting. Thorough knowledge of Geographic Information Systems, municipal engineering and land surveying and related fields, including the training in mapping, property legal descriptions, land surveying principles and geometric analysis. Minimum four years experience in related work. Competency in operating system such as DOS and Windows, and software applications including Microsoft, AutoCAD, ArcCAD, dBase and Paradox. Ability to work effectively with personnel, management and others. Excellent verbal and written communication skills. WORKING CONDITIONS: Mostly inside work. Some flexible hours required due to network and computer needs JOB CLASS: Grade E2 SALARY RANGE: $37,232 - $55,827 1p Memorandum TO: Mayor and Council FROM: Brenda Ewinman Resources Coordinator RE: 1999 Pay Equity Report DATE: January 19, 2000 The required Pay Equity report for 1999 has been prepared for submission to the Minnesota Department of Employee Relations (DOER). The attached report must be approved by the City Council and submitted to DOER by January 31, 2000. I am pleased to inform you that pursuant to the pay equity compliance report that will be submitted, the City of Hutchinson is in compliance in regards to the pay equity requirements. It is requested that you approve the enclosed report at your meeting of January 24,2000. If you have any questions regarding this matter, please contact me. in Enc. • Pay Equity Impiementation Report --no completed report to: For Deoarrment Use Only Postmark Date of Report 40 St. Paul, VIN 55155 -1603 651) 296 -2653 (Voice) Jurisdiction ID Number 651) 297 -2003 (TDD) Pay Eoulty Coordinator Department of Employee Relations 200 Centennial Building 658 Cedar Street a Name of Jurisdiction city of Hutchinson I X3 City E3 County ❑ School ❑ Other: Z Address City State Zip Hassa St. S.E. Hutchinson D1N 55350 Ill t Contact Person Phone I Brenda 'wing I i 320 234 -4213 or 587 -5151 Q The job evaluation system used measured skill, effort, responsibility and working conditions and the same system was used for all classes of employees. Check the system used: ❑ State Job Match C Ic 0 Y a 0 C 0 r� m ❑ There is no difference and female classes are not at a disadvantage. ® No salary rangewoerformance differences. ❑ Check here if both of the following apply; otherwise, leave blank. a. Jurisdiction does not have a salary range for any job class. b. Upon reouesc jurisdiction will supply documentation showing that inequities between male and female classes are due to performance differences. Note: Do not include any documentation regarding performance with this form. 0 An official notice has been posted at City Center — Administrative Of fices (prominentbratii informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: Hutchinson City Council t There u a difference and the maximum salaries e reported include the monthly amount paid by the d employer for health insurance. Difference is based on part _:me vs full ttme, © Information in this report is complete and accurate. nor aender O The report includes all classes of employees over - which the jurisdiction has final budgetary approval authority. Icriwf elected official, pnnt) (chief elected oKiClal, signature) Result from Salary Range Worksheet e F 0 % is the result of average years to salary range maximum for male classes divided by the IL U) C average years to salary range maximum for female classes. F Results from Exceptional Service Pay Worksheet G Cc c + . 3 20% or less of male classes receive ESP. IL W t o d 0 % is the result of the percentage of female classes receiving ESP divided by the percentage a of male classes receiving ESP. W « a a3 Designed Own fspecity) `cdJ fied Consultant :Dian ❑ Consultants System (specify) ❑ Other (specify) ® Health insurance benefits for male and female classes of comparable value have been evaluated and: $ 4, 270,1 t - -73 is the annual payroll for the calendar year just ended December 31 _ (Part F on Back! p -0 1 b `/� Posting date: January 25, 2000 El Jurisdiction Name: City cf Hutchinson NOTICE 2000 Pay Equity Report 11 This jurisdiction is submitting a pay equity implementation report to the Minnesota Department of Employee Relations as required by the Local Government Pay Equity Act, Minnesota Statutes 471.991 to 471.999. The report must be submitted to the department by January 31, 2000. The report is public data under the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. That means that the report is available to anyone requesting this information. This notice is being sent to all exclusive representatives (if any) in this jurisdiction. In addition, this notice must remain posted in a prominent location for at least 90 days from the date the report was submitted. For more information about this jurisdiction's pay equity program, or to request a copy of the implementation report, please contact: Brenda Ewinq, Human Res Coordinator 111 Hassan St. S.E. Hutchinson, MN 5 5350 320 -587 -5151 (local contact person's name, address, telephone) For more information about the state pay equity law, you may contact: 0 v■rwm /spa Pay Equity Coordinator Minnesota Department of Employee Relations Second Floor, Centennial Office Building 658 Cedar Street St. Paul, MN 55155 -1603 Compliance Report Jurisdiction: City of Hutchinson Date: 0111912000 Phone: (320) 234 -4213 Contact: Brenda Ewing Insurance Added? Y Job Evaluation System Used: Consultant The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your Pay Equity Report data. Parts II. III. and IV give you the test results. For more detail on each test, refer to the guidebook. I. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes d1 25 4 70 # Employees 57 35 33 125 Avg. Max Monthly Pay per Employee 4,083.55 3,188.91 3,484.91 II. STATISTICAL ANALYSIS TEST Male Female Classes Classes A. UNDERPAYMENT RATIO = 1220 a. # at or above Predicted Pay 19 14 b. # Below Predicted Pay 22 11 C. TOTAL 41 25 d. % Below Predicted Pay 53.66 44.00 (b divided by c = d) (Result is % of mate Gasses below predicted pay divided by % of female classes below predicted pay) B. T -TEST RESULTS Degrees of Freedom (DF) = 90 Value of T = 0.838 a. Avg. di f. in pay from predicted pay for male jobs = -$5 b. Avg. diff. in pay from predicted pay for female jobs = -$23 III. SALARY RANGE TEST= .00% (Result is A divided by B) A. Avg. # of years to max salary for male jobs = .00 B. Avg. # of years to max salary for female jobs = .UU N. EXCEPTIONAL SERVICE PAY TEST .00% A. % of male Gasses receiving ESP .00' B. % of female classes receiving ESP W (if 20% or less, test result will be 0.00) 0 Memorandum TO: Mayor and Council FROM: Brenda Ewin & Resources/Transit Coordinator RE: 2000 Fee Schedule Proposal DATE: January 20, 2000 Attached is the proposed draft of Policy No. 2.22 of the City Policy Manual. Policy 2.22 contains the fee schedules for City departments. also attached is a memo from Mark Hensen. Building Official. that specifically addresses the proposed fee changes for the Building Inspection Department for 2000. It is requested that you consider the attached policy changes, and if acceptable, approve the changes effective immediately. If you have any questions, please feel free to contact me or the department to which the fee ID relates. Thank you for your consideration. Enc. • — /- I Planning/ Zoning/Building Department Staff Memorandum is To: Hutchinson City Council From: Mark Hensen, Building Official Julie Wischnaclt. AICP, Director of Planning/Zoning/Budding Date: January 14, 1999 — Meeting Date January 25, 1999 Re: Fee Schedule Changes There are changes to the Building Permit fee schedule for the year 2000. General building permit fees are proposed to increase by 10 %. This increase was directed by the City Council in 1999. This will be the second vear of a 10% increase over a three year period. The year 2001. will be the last 10% increase. In 2002, the City Council may consider adopting a new fee schedule as outlined by the new International Building Code. The second change is proposed for decks and utility sheds to a fixed $30.00 permit. This will simplify the permit process for both the homeowners and city staff. These will be similar to fixed fees the City charges for reroof, reside, replacement windows, driveways and fences. Staff does not propose any changes to the land use fees (conditional use permits, . variances, etc.). Although, there are changes to charges for copies, booklets, and ordinances. Ll • po13- 49.doc CITY OF HUTCHINSON POLICY -CITY SERVICES- FEE SCHEDULES FOR CITY DEPARTMENTS NO. 222 ■ • 1-20 )IM u pda ted Fee schedules as adopted for 2000 by City Council, for various departments and services are attached. These include: • 2.22(a) Building Permit Fees (Incl. Plan Review, State Surcharge, Plumbing Permit) • 2.22(b) Planning Commission Item Fees • 2.22(c) Other Charges (Assessment Searches, Printing) • 2.22(d) Water Department Construction Water Policy /Fee • 2.22(e) Water Department Bulk Water Purchase Fee Schedule • 2.22(f) Commercial Fees for Compost Facility • 2.22(g) Recreation Department Fee Schedule • 2.22(h) Licenses and Permit Fees (including Police Fees) • 2.22(i) Commercial Fees for Airport Hangar Monthly Rental • 2.220) Sewer & Water Connection Policy for Existing Structures • 2.22(k) HRA Housing Loan Subordination Request Fee • 2.22(1) Monthly Utility Rates (Water Rates, Sewer Charges, Garbage Rates) • 2.22(m) Improvement Project Expense Rates • 2.22(n) Hutchinson Fire Department Service Rates . • 2.22(o) Trunk Access Charge Rates Fees will be reviewed at budget time for the upcoming year. CITY OF HUTCHINSON BUILDING PERMIT FEE SCHEDULE 2000 FT. CONSTRUCTION VALUA c. ac, u,,s/ ')wellings: PERMIT FEES $1-$500 $18.15 Main Floor $63.55/sf. 2nd Floor S31.771sf. Slab on Grade S63.551sf. issments: $54.45 for the first $2,000 plus $10.89 for each additional $1,000 or fraction thereof to and including $25,000 :inisnea $21.62r:-f. Semi- finished S17.24/sf. Unfinished $12.86 trawl Space $ 9.001st and including $100,000 ireplaee Valuation: 5774.17 for the first $100,000 plus $4.24 for each additional $1,000 or fraction thereof to and including $500,000 Masonry $6,000.00 0- Clearance 54,000.00 Porches: $4285.17 for the first $1,000,000 plus $3.25 for each additional $1,000 or fraction thereof. 3 Season Porch S43.84/sf. 4 Season Porch $59.10/sf. Ganges: Garage- adached $19.35/sf. Garage - detached S15.80/sf. CONSTRUCTION VALUE PERMIT FEES $1-$500 $18.15 $501 - $2,000 $18.15 for the first $500 plus $2.42 for each additional $100 or fraction thereof to and including $2.000 • 52,001 - $25,000 $54.45 for the first $2,000 plus $10.89 for each additional $1,000 or fraction thereof to and including $25,000 $25,001 - S50.000 S304.92 for the first $25,000 plus $7.87 for each additional $1,000 or fraction thereof to and including $50.000 550.001 - 3100.000 $501.67 for the first S50,000 plus S5.45 for each additional $1,000 or fraction thereof to and including $100,000 $100,001 - $500,000 5774.17 for the first $100,000 plus $4.24 for each additional $1,000 or fraction thereof to and including $500,000 $500,001 - $1,000,000 $2470.17 for the first 5500,000 plus $.3.63 for each additional $1,000 or fraction thereof to and including S1,000,000 $1,000,001 and Up $4285.17 for the first $1,000,000 plus $3.25 for each additional $1,000 or fraction thereof. PENALTY FEE Double the Permit Fee - per City Administrators memo of 5 -17-88 PLAN REVIEW FEE SCHEDULE Plan Review is 65% of the Building Permit Fee. 1997 UBC Sec. 107.3 8 When a plan or other data is required to be submit Section 106.3.2. a plan review fee shall be paid to the Building Official at the time of submitting plans and specifications for review. Said plan review fee shall be 65% of the Building Permit Fee. 2.22(all4) STA TE SURCHARGE FEE SCHEDULE Pos with Fixed Fees ...................................... ...................................... (surcharge) S .50 Mobile home. Demolition. Fence, Sign, Moving, Excavation. Curd Cut. Residential Reroof, Residential Reside. Residential Window Replacement, DeCKS. Driveway and Sheds) Valuation up to 51,000.000 51,000,000 to $2,000,000 $2,000.000 to 53,000,000 $3,000,000 to 54,000,000 54,000,000 to $5,000,000 55,000,000 and over '- Mill (.0005) x Valuation Valuation - 1.000.000 x.0004 + 5500 Valuation - 2.000.000 x.0003 + 5900 Valuation - 3.000.000 x.0002 + 51,200 Valuation - 4,000,000 X.0001 + $1,400 Valuation - 5,000.000 x .00005 + 51,500 PL UMBING PERMIT FEE SCHEDULE WATER and/or SEWER and/or GAS 5100.00 each or maximum of $200.00, plus Surcharge Fee CONNECTION FEE (for inspection) MANOMETER TEST (Commercial & Ind. only) $50.00 WASTE & VENT UNDERGROUND & $100.00 ROUGH IN AIR TEST Ok STRUCTION WATER $50.00 residential - $100.00 nonresidential WATER METER FEES GAS CONVERSION CONNECTION (Switch from fuel oil to natural gas) SAC (Sewer Access Charges) and WAC (Water Access Charges) SEWERIWATER HOOKUP & ACCESS FEE As per cost set by Water Department plus Surcharge Fee. $100.00 plus Surcharge Fee Applicable to parcels annexed after 1 -1 -1993 — Confirm amount with City Engineering Dept. Applicable to parcels not previously assessed - Confirm with City Engineering Dept. • 2.22 (a) (3) • All meters provided with connections or flanges. ** Water department staff will approve / disapprove. or require the application of turbo or compound meters. Citv of Hutchinson 2000 Plumbing Permit Water Meter Prices '/." X 99 $115.00 1" S190.99 $200.00 1 y $419.90 $435.00 2" $345.A9 $575.00 2" Compound c "� 9..00 $1340.00 2" Turbo 5669:99 5685.00 3" Compound 546*9-A9 $1710.00 3" Turbo $A3A -9A $955.00 4" Compound r27�:;g.A9 �O 4" Turbo $1;6().99 sip d� • 6" Compound $4990.99 $4980.00 6" Turbo 4 $3140.00 • All meters provided with connections or flanges. ** Water department staff will approve / disapprove. or require the application of turbo or compound meters. FIXED FEE PERMIT SCHEDULE & : FAMILY RESIDENTIAL REROOFING 530.00 olus Surcharge Fee O FAMILY RESIDENTIAL RESIDING 530.00 plus Surcharge Fee & 2 FAMILY RES. WTNDOW REPLACEMENT 530.00 plus Surcharge Fee MANUFACTURED (MOBILE) HOME INSTALL 5100.00 plus Surcharge Fee and $30.00 Excavation (Includes Gas Inspection) DECK PERMIT UTILITY SHEDS EXCAVATION PERMIT 530.00 plus Surcharge Fee $30.00 plus Surcharge Fee $30.00 plus Surcharge Fee SIGN PERMIT 30 cents per square foot with a minimum fee of $30.00. plus Surcharge Fee and Excavation Permit Fee if a ground sign. MOVING PERMIT 5100.00 for any structure plus Surcharge Fee and Excavation Permit Fee If applicable. DEMOLITION PERMIT 550.00 plus Excavation Permit Fee and Surcharge Fee. Also a separate deposit check of $501day for the first 10 days and 5100 /day thereafter up to a maximum of 30 days. GAS TANK REMOVAL IS INCLUDED UNDER DEMOLITION PERMITS. CURB CUT, DRIVEWAY APRON & HARD ACING DRIVEWAY PERMIT $30.00 plus Surcharge Permit Fee. FENCE PERMIT $30.00 plus Surcharge Permit Fee. NUSCELLANEOUS FEE SCHEDULE 3ENTAL COMPLAINT INSPECTION N/C - orovided upon receipt of written and signed complaint letter to the City Fire Chief CONSTRUCTION WATER See Water Department construction water policy for fees EXISTING HOME INSPECTION (FMHA) $50.00 ASSESSMENTS Require assessment search - confirm with Engineering Dept. ELECTRICAL SERVICE FEE See Agreement between MCPA, City of Hutchinson & Hutchinson Utilities PARKLAND DEDICATION See Subdivision Agreement & Municipal Code OTHER INSPECTIONS AND FEES' $45.00 per hour 1. Inspections outside of normal business hours (minimum charge — two hours) . 2. Relnspection fees assessed under provisions of Section 108.8 3. Inspections for which no fee is specifically indicated (minimum charge — one -half hour) 4. Additional plan review required by changes. additions or revisions to approved plans (minimum charge — one -half hour) 1 0the total hourly cost of the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. G.cL(b) FEE SCHEDULE FOR PLANNING COMMISSION ITEMS Revised Marcn im ANNEXATION: $5.00 per acre with a minimum of $250.00 and a maximum of $1.000.00. PLATTING: 15 50.00 plus $5.00 per lot plus recording fees. • e_ PLANNED UNIT DEVELOPMENT: $150.00 plus recording fees. CONDITIONAL USE PERMIT: 1$ 50.00 plus recording fees. VARIANCE: 1$ 50.00 plus recording fees. VACATION OF STREET, ALLEY, EASEMENT: 5150.00 plus recording fees. LOT SPLITS: SINGLE & TWO FAMILY - $50.00 plus recording fees /administrative and legal fees. MULTI - FAMILY, COMMERCIAL AND INDUSTRIAL - $100.00 plus recording fees /administrative and legal fees - H:IPLANCOMMTEESCHED.doc 2..:2(c) ENGINEERING AND BUILDING PLANNING ZONING PRINTING AND OTHER SERVICE FEES 0 0 .w1 ,Pn - Ant :a= + .ASSESSMENT SEARCHES MANUALS/BOOKS Comprehensive Land Use Plan Subdivision Ordinance Manual Zoning Manual (Zoning Manual including zoning ordinance. shoreland ordinance & subdivision regulations 540.00) Joint Planning Area Zoning Ordinance Development Manual 4wiwes HRA sn dus. Comoreimwive Law C "se Plan and other deveiopm m inio.t Subdivision Agreement PRINTING CHARGES B&W 8'/�" x 11" S .25 /each 11" x 17" 1.00 /each 18" x 24" 1.50 /each 24" x 36" (includes small city zoning map) 3.00 /each 36" x 48" 6.00 /each 36" x 60" (includes large city maps) 9.00 /each Roll Paper Printing .50/SF • SPECIALTY MAP PREPARATION 520.00 per hour, 1 hour minimum. 1/4 hour increments thereafter. Map printing at charges noted above. 517.50 /each 520.00 /each S20.00 /each 520.00 /each 535.00 /each S50.00 /each S 1.00 /page Color S 1.50 /each 3.00 /each 4.50 /each 9.00 /each 18.00 /each 27.00 /each 1.50 /SF NOTES ♦ .411 charges include Sales Tax ♦ Fees for Printing and/or Specialtv Map Preparation may be waived by Council action for other governmental and non-profit public service organizations. Specialty Map Preparation must be approved by the Director of Engineering/Public Works, based on available time and other resources, and community benefit. ♦ Commercial -type copying of private, non -city materials (building plans, site drawings) for private use is not permitted. :anuary 14, 2000- 9: \9UDGET \PRNTCHRG. HUTCHINSON WATER DEPARTMENT CONSTRUCTION WATER POLICY DECEMBER 1995 / UPDATED 1998 SINGLE / TWO FANULY RESIDENCE CONSTRUCTION . Charge for construction water shall be as follows: 550.00 ( coilected as part of the water meter fee with the plumbing permit). '_. The construction water may be tinned on and off by and at the discretion of the contractor/property owner. No water meter shall be installed at the property until the building has had a final inspection by the City Building and Inspections department, unless a large meter must be plumbed in by the contractor, or by prior approval of the Building and Inspections personnel and the Water Department Supervisor. 4. If water is not available to the property when a request for service is made, connection to the closest fire hydrant will be allowed until water service is put into the property. After that time, it will be expected that the connection will be made to the water service line to the property. It will be at the discretion of the City staff to determine that a hook -up to a fire hydrant will be practical or appropriate. Factors to consider shall be distance, safety, traffic. etc. _ . _-ll plumbing, hoses. Ittings, etc., shall be provided by the contractor. 6. Contractor shall install proper backflow preventors on all connections made onto City potable water supply lines. Reference Minnesota Plumbing Code Section 4715.1900. The City must shut water off if no backflow protection is installed. 7. Contact the Hutchinson Water Department at 234 -4222 regarding any of the above items. • ALL OTHER CONSTRUCTION 1. Charge for construction water shall be as follows: 5100.00 (collected as part of the water meter fee with the plumbing permit). _. No water meter shall be installed at the property until the budding has had a final inspection by the City Building and Inspections department unless a large meter must be plumbed in by the contractor. or by prior approval of the Building and Inspections personnel. 3. If water is not available to the property when a request for service is made, connection to the closest fire hydrant will be allowed until water service is put into the property. After that time, it will be expected that the connection will be made to the water service line to the property. It will be at the discretion of the City staff to determine that a hook -up to a fire hydrant will be practical or appropriate. Factors to consider shall be distance, safety, traffic, etc. 4. All plumbing, hoses. fittings, etc., shall be provided by the contractor. Contractor shall install proper backflow prevemors on ail connections made on to City potable water supply lines. Reference Minnesota Plumbing Code Section 4715.1900. The City must shut water off if no backflow protection is installed- 6. City Ordinance 219 Section 270:35 - ANo person, except an authorized municipal employee, shall turn on any water supply at the stop box.= -. Contact the Hutchinson Water Department at 234 -3222 for any of the above items. .. WATER PURCHASE SCHED •op • • 010 11 Deposit for key rental Month or partial month key rental fee Lost or non - retumed key Per load fee - South Park, filled by city staff Per load fee - 2 load/day max. hvdrant fills (*Relates to policy 2.18) $40 $40 1 year charge $15 $20 2.22 (e) 2.22(!) SST':ING CMGMRC FEES FOR :3WOST FACILITY AND AMMING CITY POLICY RESOi:.rr By =E C :�? `CUNCI:. OF -Z =TY OF ::UTCiINSON, MINNESOTA: THAT, the following fees are set for commercial drop at the utchinson compost facility. Wood pallets S1.00 each Brush $75.00 tandem load 35.00 single axle load Wood scrana 350.20 car __ad _e a further resolved teat ail tree = reamers using the compost facility shall be license to do so by =he City. THAT, the above Pees shall be incorporated in City policy number 2.22 Adopted by the City Council this 27th day of August 1996. • Mariam :'obQersca - %=ST : i . ` r � riumnlnSOn NarKS, Kecreation & l:Ommunny taucation 2000 Fee Schedule Youth Non - Resident Rats — Add $5 Adult Non - Resident Rate — Add $3 Per Person YOUTH SPORTS /ACTIVITIES ADULT SPORTS .4Saptive Recreation $2 per session Archery $15 - 5 sessions T- Ball/Baseball - K -ta grades S25 - 14 sessions Baseball - 2 -5 grades: S30 - 14 sessions Football Flag $15 - 7 sessions Tackle $30 - 14 sessions Gymnastics Ages 4 & 5 S 15 - 6 sessions K -7 grades V5 - 6 sessions Plavball Residents $15 - 6 sessions Girls Softball - 2 h grades S25 - 14 sessions Figure Skating 1998 -1999 Season 3 -5 year olds S40 536 - 14 sessions K & Up S40 546 - 14 sessions Delta/Freestyle S75 $74 - 14 sessions Sundav Practice S30 - 14 sessions Outdoor Lessons S12 - 6 sessions Soccer - Indoor /Outdoor S20 - 11 sessions Girls Volleyball S15 - 6 sessions Open Skating Pass Senior Citizen $20 Household (# of members) 1 member $30 2 members S35 3 member $40 4 members $45 5 members S50 6 members S55 7 members S60 Open Skating Thus 6:30pm & Sun S2/youth/day Non - school days S3 /adult/day Open Skating: School days S2/adult/day S3 /family /day Open Skating Family Hour Swimming Lessons Open Swim Open Swim Fanuly Hour S3 /adults S5 /family S24 522 - 10 lessons S2/person/day S4 /family Swim Package S15 - 10 swims Adult Touch Football S20 - Senior Citizens Skrwpitch Softball Household (# of members) Umpired Leagues - 1 member $30 Non - Umpired Leagues - SIO /gamateam — 2 members S40 S9 / marchhcT 3 members $50 • 4 members S60 5 members $70 S30/tmrtJ10 matches 6 members S80 S9 / matchr. am 7 members $90 S2/person Non- Residents Add SIO Men's Basketball $9 /game/teatn Adult Touch Football S9 /game/team Skrwpitch Softball Umpired Leagues - S9 1gameReam Non - Umpired Leagues - SIO /gamateam Volleyball Co-Rec S9 / marchhcT Men's $9 /rnateh9team Sand S30/tmrtJ10 matches Women's S9 / matchr. am Open Basketball S2/person Open Hockey S3/pm-son/day Open Volleyball S2/person OTHER FEES Open Gym S1/person Indoor Playground S i /child or $21family Open Basketball S1 /person Non - Resident Annual Fee S35 Family Playground Pass $15 West River Park Camping $10 - electric hook -up S 15 5-12 - water, sewer, electric Field Rental 57.50 $641% hours Shelter reservation $25 or S 15 $29 /day Bleaches S20 $14 /3 rows Picnic Tables S5ftable/3 days (you move) $7/tabkJ3 days (we move) Civic Arena Dry Floor 5500 /day 5250/% day 5250 each add. day Ice Time S80/hour youth rate Summer ice $951hour Rec Center Gymnasium 5500 /day 5250/'/, day $250 each add. day Tennis Rental - Adults S10%ourt/bour Youth S&courubour Volleyball Rental S121eourt/hour Swimming Pool S40/hour Lobby S15/hour Roberts Park - Tournament Fee S30 M /field/day Senior Center Rental S8 -S54 - inquire pol3 -49a.wp (2.22) 2.22(h)(1) LICENSE AND PERMIT FEES Update 1 -2000 TYPE EFFECTIVE DATE Ef • Animal Impound Fee 25.00 Animal Maintenance Fee Per Day 10.00 Animal License Tag (Dog/Cat) 5.00 1. Late Fee 5.00 Alarm Monitoring Fee (per mo) Residential 12.00 Commercial 12.00 Industrial 12.00 Carnival - deposit refundable 500.00 Driver's License Verification Fee 2.00 Gambling License Bingo License January 1 100.00 Gambling Devices January 1 100.00 Gambling Short Tenn 25.00 Gambling License Investigation 100.00 .Garbage and Refuse Haulers January 1 Commercial 100.00 Residential 100.00 Recycling 50.00 Motor Vehicle License Verification 2.00 • Motorized Gotf Cart Permit Annual 5.00 Notary Fee 1 Parade Permit Short Tenn 25.00 Peddler /Solicitorfrransient Merchant Permit 25.00 day; 200.00 yr. Police Reports - copies 10.00 Police Service of Papers 20 Popcorn Stand Permit 50.00 Public Auction Permit 25•DO Recycling Permit Short-tern 25.00 day; 200.00 yr. Second Hand Goods Dealers & Pawn Shops January 1 100. 00 yr. Tattoo License January 1 150.00 Taxi Cab License (per cab) Annual 3.00 Tobacco License January 1 150.00 Use of Public Property No Alcohol Use 500.00 Alcohol Use 1,000.00 Vehicle Storage Fee (per day) 10.00 • • LICENSE AND PERMIT FEEES - page 2 update 1 -2000 (2.22)(h)(2) LIQUOR LICENSE FEES: Club Liquor License April 1 Under 200 members 300.00 201 - 500 members 500.00 501- 1000 members 650.00 1001 -2000 members 800.00 2001 -4000 members 1000.00 4001 -6000 members 2000.00 Over 6000 members 3000.00 On -Sale Intoxicating Liquor License April 1 - pro-rate;ref indable 3500.00 Off -sale Non - Intoxic. Malt Liquor License May 1 - no refund 250.00 On -Sale Non - Intoxic. Matt Liquor License May 1 - no refund 400.00 On -Sale Non- Intoxic. Malt Liquor License Short Term 100.00 Bottle Club (Set -up) April 1 75.00 Wine License April 1 (4- 11 -95) 400.00 Intoxicating Liquor Investigations 350 Non - Intoxicating Liquor Investigations 100.00 On -Sale Intox. Matt Liquor & Wine License April 1 550.00 On -Sale Intox. Sunday Temporary License 75.00 On -Sale Sunday Intoxicating Liquor License April 1 100.00 Temporary Liquor License Short-term 25.00 /day 50.00 min. • 2.22( i ) AIRPORT HANGAR MONTHLY RENTAL FEES Airport hangar rental monthly rates shall be set as follows manga[ IM Unit# In City Outside City #1 Open All but #00 $32.00 $37.00 #2 Tee (old) All $53.00 $68.00 #3 Tee (new) 2-4; 6 -8 $90.00 $100.00 #3 Tee (new) 1 & 5 $158.00 $168.00 #3 Tee (new) Storage $47.00 The effective date of these rates shall be June 1, 1998. • u `YUJNICIP.4L SE7 & WATER C ONNE=. ON POLICY =OR = STING STRUC .—?,ES WHICT- 11 rLkVENNOTBEEN PREVIOUSLY SERVM I14MNT- — iris policy is to outline the TY?IC.;L, orocess used by those residents who are inside the City iiants of Hutchinson. who are on mivate wed ana on -sae semi system. and who are considering connecunt :o municipal sanitary sewer ana ootanie water. Typically, ire City will extend municipal services via an improvement Project and assess the parcel for these services Typically, the City will have services extended into the boulevard fron the parcel. and place a curo stop valve. The valve will be left in an "off' postuon. The sanitary sewer is just below or along side the water service stop, if this is not the case. and street excavation is necessary to tap services, and/or auessmems have not been previously paid a connection charge is likely and should be verified wqh the City Eagmeer. The ownerbaiider is responsible for extendina me service tines from the curb stop into the structure. airy internal plumbing, pumping and coilapsmg of the seonc rani. Interoai plumbing includes the installation of a water trey r on the service line with a shut off valve on both sides of the musty for isolation. The City will install the remote. Cooaecting to municipal water is optional. If you choose not to connect to mmi t* water. you must install a meta on your private well for billing of sewage use. Most people opt to carmen to mnnici* water and utilize the well on their outdoor F. , , is only. In no case can the City Permit cross eoonectiooa between the private well and municipal water. Water shall be turned on only by City staff. Connect to Sewer. Water & Gas S 100.00 150.00 for one or all three. Maximum fee $200.00) ccavaaon Fee - S :0.00 Gopher State One Cail to locate utilities[ Water Meter Fee for a 314" meter S 95.00 (314" meter is typical for homes - larger meters are available) Stun Surcharge on Permits S 50 Total Typical Permit Fee 5223.50 'Assessment or connection chases in addition to the permit fees noted above will be charted based on cost to service the property and/or current City policy. ' WuenSewevGarbage user tees: Contact Diane at 231 -4204 or Sue at 234 -4253 'Inquires regarding municipal natural gas and elecurcity should be forwarded to Hutchinson Utilities. I f 17J - • - ••••• -•••.. nvuaar4t3 ANO REDEVELOPMENT AUTHORITY 1 11 Hassan St. S=— �trtcn,nson. Minnesota 55350 612) 234.425! ° -121Z =AX: 612-234 -•t240 tam EQUAL MOUSING OPPORTUNITY Memo To: Gary MOM City Administrator Memo From: Jean Ward, HRA, u.Z.� Memo Re: Fee for Housing Loan Subordination Request Date: December 12, 1995 33; k) At the November 21, 1995 HRA Board meemm. the HRA Board considered charging property owners for housing loan Subordination requests. The HRA Board approved charmn¢ a minintai fee of 525.00 for nousutg ican subordination reouests. The HRa requests that this 525.00 housing loan subordination request fee be added to the City fee schedule for consideration and approval by the City Council polwater.doc P0LIC i' -CIT S - MONTHLY UTILITY RATES NO. Z.2 WI DATE 1 -2000 City of Hutchinson Monthly Utility 2000 Rates Water rates Current Rates Base Charge per water meter 54-0g Usage Residential / Retail to 150,000 gallons per month Commercial 151,001 to 3,000,000 gallons per month Industrial over 3,000,000 gallons per month CITY OF HUTCHINSON SOURCE CITY COUNCIL Classifications are determined annually based upon usages recorded over, previous year Base Charge Sewer Charges perconnection $2.00 Usage Load Charges BOO TKDN S Solids Container Size Std Service Monthly Rate With Weekly Valet Service Base upon January water usage over 200 over 45 over 300 Senior Citizens Rate Every Other Week Std Service 4964 Every Other Week Valet Service 44-19 With income qualifications Senior Citizen Reduced Rate 2.6g Senior Citizen Reduced Rate With Valet 4-03 Senior Citizen Reduced Rate With Bi Weekly Valet 446 $2.30 .33/ 1,000,000 gallons .8911.000.000 gallons .24/ 1.000,000 gallons 972W 21- Jan -00 2.72(m) Improvement Project Expense Rates Revision Dare: October 1998 cmgmeenng 15 9% Design (Resew onl y 3':) k'lan & Speancanon preparation oases on prelrmma<y design dnm Developer. Mav be reducai if completed by "approved consultant'. 6% Construction Review & Cm -site & orifice services. Survey control Dooms ttmided by I Survey Developer. If City "approved consuhanr' compkid e construction: cvicw & stavevina, this raze will not apply. Project i 6% 1% PreliminaryDevelopmmt• Plan development At review, SubdivmcniDeveiopmrm Administration I A vroccric is 2% Contract Administration Asseavmem Roil M-epatan®, MN Statute 429 and counsel adni isirm mad review 3% Comprehensive Planning. GIS sysmm mapping, comprehen mfrs a cture planting, tovoesimaic matmm z F nancer l -eaav 3% 1% Fnannat Semces Bond aammuuanon_ propmv assessment irtom Fiscal 1% [east Services' ,i itle and Develo etc. 1%Fl5eal C This Cost will increase if project will be bonded lot in rune years' improvement program, or if Rrtll be reduced to 6% if deli m. construction review & surveying work are completed by "approved cansohaot'. Add 5% for prmecn funded through the City (Include CITY APPROVED CONSULTANTS Bolton & Menk Dan Sarff. Office Manager 325 West 4� Street P.O. Box 895 Willmar. NIN 56201 -0895 320- 231 -3956 OSM Commitants Dale framer. VP Madmun 300 Park Place Center 5775 Wayzata Boulevard Mai capolis. MN 55416 -1228 800 - 753 -5775 RCM (Gaylord) Doug Patent Branch Manager 117 North Yo Street P.O. Box 776 Gavlord. MN 55334 800 -838 -8666 SRF Consulting Group James Dvorak Principal One Carlson Pankwav North Suite I50 .M mneapoiis. ,MN 554474443 612 - 475-0010 TKDA Engineering Richard Sobiech. Municipal Department Manager 1500 Piper Jaffrey Plaza 444 Cedar Street St Paul. MN 55101 -2140 800 -247 -1714 The Developer is required to have all Preliminary and Final Platting items completed prior to the City engaging a Citv Approved Consultant. The Developer may select which consultant he would like to work with, based on cost or other selection criteria. The Consultant shall be contracted with the City, with a Developers mart to pay all agreed upon contracted cost. All work completed by City Approved C onslkanfs shall be performed as though they are an extension of the City Engineering Department. 94M_ Hutchinson Fire Department Service Rates : 2000 40 Pumper Truck $250.00 per hour Tanker Truck (water hauler) $150.00 per hour Rescue Truck $250.00 per hour Grass Truck $50.00 per hour H.E.R.T. (haz -mat trailer) $50.00 per hour Firefighters $15.00 per hour ALL RATES ARE ON -SCENE TIME ONLY 1 8 is 2.22(o) HIGH - DENSITY RESIDENTIAL (R -4, R -5) All parcels ((except as applies below) $ 500 /unit $ 330 /unit Nursing Home /Assisted Living' $ 250 /unit $ 165 /unit COMMERCIAL/ INDUSTRIAL Negotiated $ 2,000 /acre $ 1,330 /acre Must meet standards in policy and receive approval of Planning Staff 2 Varies due to diversity in utility use. Rate shall be no lower than those noted under "Residential -Over I acre ". Trunk Storm Sewer Rates will be determined per project. A base rate of $0.055/SF, or $2,560 /acre will be assumed for all low -to -mid density residential development, although the actual rate will be based on the actual costs needed to provide service to the property. High density residential. commercial and industrial rates may be higher. Credit will be given to properties providing trunk storm water improvements as part of privately funded improvements for oversized storm sewer, and quality or quantity ponding. Rates apply to all properties, unless previously assessed for trunk services. All funds collected will be utilized to pay off trunk sanitary sewer, watermain and storm sewer costs incurred by the City. The City shall collect the fee(s) with the building permit, unless otherwise approved. NOTE 2000 Smutty Sewer Rates based vat mcreau of appmm atcly 10 1 /6 from 1999 baud on ETlR Cansnuction con ratio, conssrucdan roes em sate recalwlmm and Consulsan Review. Wrier r=& maeased 20!'. due to information derived from Water Rate/Cost of Service Snsdy ptepa m and m.m of acmal coa of services Proposed Jor appmtwd by Ciry Comscif on Jarrvmv 2S. _'000 . G: L4uessAmel Trmsk 2000 SANITARY LOT TYPE SEWER WATERMAIN RESIDENTIAL (Low to Mid- Density/R -1, R -2, R -3) 0 to '/z acre $ 600 /unit $ 400 /unit 'h to 3/4 acre $ 675 /unit $ 450 /unit 3/4 to 1 acre $ 750 /unit $ 500 /unit Over 1 acre $1,200 /acre $ 800 /acre HIGH - DENSITY RESIDENTIAL (R -4, R -5) All parcels ((except as applies below) $ 500 /unit $ 330 /unit Nursing Home /Assisted Living' $ 250 /unit $ 165 /unit COMMERCIAL/ INDUSTRIAL Negotiated $ 2,000 /acre $ 1,330 /acre Must meet standards in policy and receive approval of Planning Staff 2 Varies due to diversity in utility use. Rate shall be no lower than those noted under "Residential -Over I acre ". Trunk Storm Sewer Rates will be determined per project. A base rate of $0.055/SF, or $2,560 /acre will be assumed for all low -to -mid density residential development, although the actual rate will be based on the actual costs needed to provide service to the property. High density residential. commercial and industrial rates may be higher. Credit will be given to properties providing trunk storm water improvements as part of privately funded improvements for oversized storm sewer, and quality or quantity ponding. Rates apply to all properties, unless previously assessed for trunk services. All funds collected will be utilized to pay off trunk sanitary sewer, watermain and storm sewer costs incurred by the City. The City shall collect the fee(s) with the building permit, unless otherwise approved. NOTE 2000 Smutty Sewer Rates based vat mcreau of appmm atcly 10 1 /6 from 1999 baud on ETlR Cansnuction con ratio, conssrucdan roes em sate recalwlmm and Consulsan Review. Wrier r=& maeased 20!'. due to information derived from Water Rate/Cost of Service Snsdy ptepa m and m.m of acmal coa of services Proposed Jor appmtwd by Ciry Comscif on Jarrvmv 2S. _'000 . G: L4uessAmel Trmsk 2000 19 Memorandum TO: Mayor and Council FROM: Brenda Ewing, Inman Resources Coordinator RE: City Policy Revisions/ Amendments DATE: January 20, 2000 Enclosed are the following policies from the City of Hutchinson Policy Manual: 1.08 1.15 2.02 2.09 2.10 2.11 2.24 2.35 2.37 3.02 3.16 3.20 Boards, Commissions and Committees Licenses and Permits Planning Commission Staff Review Planned Unit Development Conditional Use Permit Variance Licensing Requirements Rental of Equipment Hutchmobile Use (to be deleted) Stef€Mauagement Team Meetings Maintenance Departments Overtime Policy City Vehicles — Use for On -Call Most of the changes are of a housekeeping nature (i.e. change in position title, elimination of license/permit, etc.). The Hutchmobile Use policy is slated for deletion as the City no longer operates a transit system. The Maintenance Overtime Policy relates to a change that has been made for the on -call street department duties. The department has implemented an on -call status for the entire week, as compared to the weekend only. In addition, street personnel for safety reasons are no longer allowed to work alone for the 4 -hour weekend duty period, and, therefore, the weekend work has been eliminated. It is requested that you consider and approve these policy changes at your meeting of January 24, 2000. If you have any questions, please contact me. Enc. • Po12.doc CITY OF HUTCHINSON POLICY -CITY COUNCIL- BOARDS, COMMISSIONS AND COMMITTEES - TERMS NO. 1.08 DATE 1888: undated 2000 SOURCE COUNCIL ACTION Unless otherwise regulated by state statute, charter, ordinance, or resolution, the maximum length of stay on boards, commissions or committees shall not exceed two full terms except city council representation on boards, commissions and committees. NO. OF MONTH NAME OF BOARD MEMBERS APPOINTED LENGTH OF TERM HEALTH BOARD SENIOR ADVISORY BOARD PLANNING COMMISSION CITY TREE BOARD LIBRARY BOARD POLICE CIVIL SERVICE COMMISSION HOSPITAUNURSING HOME BOARD PARK/RECREATION/ COMMUNITY EDUCATION ADVISORY BOARD HRA AIRPORT COMMISSION UTILITIES COMMISSION TELECOMMUNICATIONS COMMISSION 3 January Annual appointment 7 January 3 years 7 March 4 6 5 years fFGFR Utilities Gomm.) (1 aRF;U2 2PPtFAt 5 Aprd 3 years & 1 ex- officio 7 APd 5 years 3 15Y 3 years 6 June 4 years & Chief of Staff 11 August 3 years & 1 School Bd. & 1 Youth 5 August 5 years 6 Seotember 5 years 5 September 5 years 7 December 5 years & 2 ex- officio & 1 HCVN rep • poll4.doc CITY OF HUTCHINSON • • POLICY -CITY COUNCIL- LICENSES AND PERMITS !ATE 1988m updated 2000 SOURCE ADMINISTRA tLeR Q�x�i To streamline specified license /permit procedures, the authorization to issue such licenses /permits is delegated from the city council to staff. Responsibility has been assigned as follows. Off- Street Parking (free sticker) Administrative Secretary Tobacco License Administrative Secretary Peddler /Solicitor/ Administrative Secretary Transient Merchant Permit Gambling License Administrative Secretary Dance Permit Police Department Bingo License Administrative Secretary Parade Permit Administrative Secretary Motorized Golf Cart Permit Administrative Secretary Auction Permit Administrative Secretary Liquor License Administrative Secretary Bicycle License Motor Vehicle Office Dog License Police Department Building - related Permits Building Department Land Use Permits Planning Department poll -2.wp CITY OF HUTCHINSON POLICY -CITY SERVICES- PLANNING COMMISSION STAFF REVIEW NO. 2.02 �• �i� • t . G. •� Applications for all planning commission items are due the last werk day third Wednesday of the month preceding the meeting. If recommendations in writing are not received from the county or township by the last working day of the month, our policy is that we will not consider the items until the following month. Staff review, including the planning director, city engineer, fire dal chief, PI2CE representative(s), building official, planning coordinator, police chief, executive director i� EQA and'HRA, city attorney, building inspector. and sssretaFy- utilities.represeritatrves will transpire applisatien during the first week of the month of the planning commission meeting. Handing items out at a planning commission meeting or bringing up items not on the agenda is discouraged. • pol2 -17.wp • CITY OF HUTCHINSON POLICY -CITY SERVICES- PLANNED UNIT DEVELOPMENT NO. 2.09 DATE 1995: undated 2000 SOURCE Sec. 8.10. Zoning Ordinance APPLICATION FEE: Includes notification and publication expenses. AUTHORITY: Zoning Board of Appeals/Planning Commission SUBMITTAL DEADLINE: (Applications and scaled map) On or before the last wed 4 ay Wednesday of the month, 5:00 p.m. PROCEDURE: 1 Written request submitted to city administrator containing all requested information listed in the application form. Application attached. Include all map(s) at time of application submittal. 2 Request submitted to planning commission. They set public hearing according to Sec. 6.08 of the Zoning Ordinance. 3 Subsequent month, planning commission holds hearing. Within 30 days after hearing, planning commission renders decision to the city council. 4 Copy of the deed of the property. 0 po12 -19.wp CITY OF HUTCHINSON POLICY -CITY SERVICES- CONDITIONAL USE PERMIT NO. 2.11 iATE 1995s updated 2000 SOURCE Sec. 6.07- Z0nIMgLQLdhTaTC0 APPLICATION FEE: Includes required legal advertisement, mailing to all property owners within 350 ft., and the filing fee for county recorder. All fees are due at time of application and are not refundable. AUTHORITY: Planning Commission SUBMITTAL DEADLINE: (Applications and scaled map(s)). On or before the last wefk+aq -days VI(ednes 69, of the month, 5:00 p.m. PROCEDURE: 1 Written request submitted to city administrator containing all requested information listed in the application form. Application attached. Include all map(s) in triplicate at time of application submittal. 2 Request submitted to planning commission. They set public hearing according to Sec. 6.08 of the Zoning Ordinance. 3 Subsequent month, planning commission holds hearing. Within 30 days after hearing, planning commission renders decision to the city council. 4 Copy of the deed of the property if abstract; and owners certificate of title if property is torrens or registered. • pol2 -3.wp CITY OF HUTCHINSON POLICY -CITY SERVICES- VARIANCE NO. 2.12 DATE 1988• undated 1995. 2000 SOURCE ADMINISTRATION (2 pages) VARIANCE APPLICATION Variance application fee includes legal advertisement, mailing to all property owners within 350 ft., and the filing fee for the county recorder. All fees are due at the time of application and are not refundable. VARIANCE PROCEDURE FLOW CHART (Required by State Statutes and City Ordinances) 1 All application requests, including the required scale map, must be submitted to • the city administrator on or before the last weAFinQ daye44 Q . s _,, of the month. Applications or maps not received by the last working day of the month will result in a delay to the following month. You are also herein requested to furnish a copy of the deed if abstract, and owner's certificate of tide if the property is torrens. 1 2 The city staff will hold a meeting to review the application and scale maps. If the scale map is deemed insufficient, the applicant will be required to furnish a certified survey of the existing and proposed conditions on the lot, and the request will be delayed to the following month. 3 If the application and maps are in order, the city staff (including city engineer, building official, fire marshal, and city administrator) will evaluate the variance application in accordance with state law and city ordinance. For your information, the city staffs evaluation of variance requests is recorded on a staff /planning commission worksheet as shown as an attachment. The evaluation may or may not be different from your statements on your application. • 4 A copy of the staff recommendation will be forwarded to you before the public hearing at the address stated on your application. The city staff may recommend to deny, approve, or approve with additional contingencies. 11 5 The planning commission receives a copy of your application and scale map, along with the recommendation from city staff approximately 10 days before their meeting. The planning commission meeting is the third Tuesday of each month at 5:30 p.m. in the city center council chambers, 111 Hassan St SE. You are hereby requested to attend the meeting and explain yoUr request. 6 The planning commission and staff will have scheduled a public hearing at the meeting you attend. The legal notice for the request and meeting date will have been published in the Hutchinson Leader. All property owners within a 500 foot radius will have received an individual letter summarizing your request and will have been invited to the meeting for their comments; this is a requirement under Minnesota State Statutes. 1 0 7 After listening to the staffs recommendation, your explanation, and the neighborhood comments, the planning commission makes an advisory recommendation to the city council. The planning commission's recommendation is formally considered by the city council on the fourth (4th) Tuesday of the same month. The city council may approve, deny, or refer the recommendation back to the planning commission. The council also reserves the right to approve the request and add additional contingencies. 9 8 In the event the variance is not adhered to, the zoning enforcement officer is the city building official and he may recommend to the city council a legal action for non- compliance. If there is a conviction, the maximum fine is $300 for each day the violation continues to exist. • po13- 45.doc CITY OF HUTCHINSON POLICY -CITY SERVICES- LICENSING REQUIREMENTS NO. 2.24 DATE 1995: undated 2000 SOURCE ADMINISTRATION Licenses required by the City of Hutchinson are as follows: Permits may also be required. TYPE Plumbing Housing -1 & 2 Family • Gas Piping Moving Roofing - 1 & 2 Family Excavation Curbing &lor Driveways Street Restoration Rental Apartments See schedule for fees. State of MN Department of Health State of MN Department of Commerce No license required Cert. of Insurance & City Moving Permit State of MN Department of Commerce No license required No license required - specific design per engineering standards No license required - specific design per engineering standards No license required Other required licenses include but are not limited to the following: Dog, cat, snow removal, transient merchant, liquor, cigarette, GhFietmas tree, gambling, sprinkling, food /restaurant. • pol3- 12.doc CITY OF HUTCHINSON POLICY -CITY SERVICES- RENTAL OF EQUIPMENT f MM-1.1 DATE 1988:updated 2000 SOURCE ADMINISTRATION Rental of equipment is made on an "emergency" basis only or if private enterprise is not available. In all cases of rental of city equipment, city employees must operate the equipment and be included in the rental charges, unless otherwise approved by the city council. The assista public woiks director establishes the hourly rate for the respective pieces of equipment, based on the most recent Minnesota Department of Transportation Technical Memorandum covering equipment rental rate calculations. The city may exchange equipment and services with other municipalities or government agencies in order to be able to utilize equipment that is otherwise not available to the city. pol3 -48.wp CITY OF HUTCHINSON POLICY -CITY SERVICES - HUTCHMOBILE USE NO. 2.37 ■• u 11 VA I Le � Hutchmobiles have been purchased through a contract with MN Department of Transportation - Transit Administration. State and federal funds pay 80% of the cost of the vehicles, and the city pays 20 %. The vehicles are to be operated solely for transportation to the general public, according to the terms of the ongoing operating assistance contract. Occasional use for city - community leadership purposes is allowed. Free service is provided for people going to the voting polls (general, municipal and special elections) and to the McLeod County Fair. No other use is authorized by the state, except as defined in the operating assistance contract. However, Mn/DOT Transit Administration (through our project manager) has taken the position that it does not want to unduly hinder the work of the city in the event of a bona fide public emergency. Therefore, in a situation where emergency transportation is deemed necessary by the city's emergency management director or police chief, the older "backup" Hutchmobile may be pressed into service if it is not presently needed for the normal schedule of operation. In the event of emergency service, the following procedures will be observed: (a) Use of the vehicle must be authorized by the transit coordinator or motor pool supervisor so that keys may be obtained, safe driving condition may be verified, and any cash may be removed from the bus. (b) The driver assigned must have the proper commercial driver's license (c) The vehicle may not be taken outside the city limits or into situations where there is danger of damage. (d) Beginning and ending mileage must be recorded and the gas tank filled if there is not at least 3/4 tank of fuel remaining at the end of the run. (d) The vehicle must be returned to its assigned parking place and secured there. Keys must be returned to their designated place so that the vehicle • is ready for normal service again. polo -3.doc CITY OF HUTCHINSON POLIC -PERSONNEL- STAFF MANAGEMENT TEAM MEETINGS NO. 3.02 DATE 1988• updated 2000 SOURCE ADMINISTRATION All directors, the assistant Gity attGFney, p GGGFdinater; shall attend weekly sta# management team meetings. Sta# Management team meetings will be at 49:89 9:00 a.m. on Tuesdays in some instances, the city administrator may appoint the finance director or director of engineering to coordinate the meeting in his absence. At the first me the TIB meeliny ' o, ' t, Ca[ Mom anyof the s ub , sequent weekly be present immediate All agenda items are to be submitted to the city administrator by 12:00 noon on the Monday prior to a meeting. In the event a director cannot attend a meeting because of conference, vacation, etc., the director or staff person shall personally inform the city administrator and appGiAt a ab68RGe. In the event a staff meeting must be cancelled, the city administrator will give notice by 4 p.m. the day before. pol4 -21.wp CITY OF HUTCHINSON POLICY - PERSONNEL- MAINTENANCE DEPARTMENTS OVERTIME POLICY DATE 1995 -15); UPDATED 2000 SOURCE ADMINISTRATION NO. 3.16 Overtime will not be scheduled for routine duties. However, when emergency conditions occur requiring unscheduled work which cannot be anticipated in advance, it will be necessary to incur overtime as prescribed by the Fair Labor Standards Act. Maintenance departments use a variety of work schedules based on the particular duties of each department. Schedules are summarized as follows: SNOW REMOVAL/ EMERGENCIES - MAINTENANCE DEPARTMENTS When possible, early morning work for snow removal or other emergencies is scheduled by 5 p.m. the previous day. The emergency maintenance work is then considered scheduled work not eligible for overtime, unless it unavoidably results in more than 40 hours work in the work week or occurs on a weekend or a holiday. If notification is not made by 5 p.m. the previous day, overtime rates will be paid from the start of the emergency maintenance work until 8 a.m. Unsheduled emergency maintenance work that occurs on weekends or holidays shall be compensated at overtime rates. This applies to all departments and full time employees involved. REQUIRED LV%- - &K&MA OIIFCALL DUTY - STREETS Required on calf dtty is scheduled on a rotating basis. The employee scheduled for weekend on -call duty mg 11 A at all times eXCept d!J[IrIQ nOmtaly SCrI@011[e0 wOr vppurs..Wr..t IlJtnvy� awicuu�cu-1w U1e- wn -_y receive 2hours iir t by pay Satur, gy; and , h &4rs stad4 pay,an Sunday: If an emergency call out is made, actual time worked will be paid for the emergency duty, with a minimum of 2 hours for the first call out. REQUIRED WEEKEND DUTY -PARKS Required weekend maintenance work is scheduled on a rotating basis. The employee scheduled for weekend duty will have the Friday off after the weekend duty. Weekend duty will consist of 4 hours on- site maintenance work on each of the two weekend days. This results in a 44 hour week followed by a 36 hour week (76 hrs ST + 4 hours OT, or 82 paid /banked hours.) REQUIRED WEEKEND, HOLIDAY AND EMERGENCY DUTY- INATERIWASTEWATER Required weekend maintenance work is scheduled on a rotating basis. The employee scheduled for weekend duty will have the Monday off before the weekend duty and the Friday off after weekend duty. Weekend duty consists of 6 hours on -site maintenance work and 2 hours "on -call" pay for each of the two weekend days. If an emergency call out is made, actual time worked will be paid /banked at overtime rate for the emergency duty. Holiday duty includes 8 hours holiday pay, 6 hours on -site maintenance work and 2 hours "on- call ", with the duty paid /banked at overtime rate. po14- 17.doc CITY OF HUTGHINSON POLICY - PERSONNEL- CITY VEHICLES - USE FOR ON -CALL NO. 3.20 DATE 1- 25-83• updated 1995 2000 SOURCE COUNCIL/ADMINISTRATION The following positions are allowed to use city vehicles for on -call status: Chief a#- Rel+se Police Investigator Assistant: Public Works Director (Nov. 10 - March 31) Water Systems Supervisor Other positions may use city vehicles for on -call status as needed, at the discretion of the director in charge. Memorandum TO: Mayor and Council FROM: Brenda Ewing�'t}uman Resources Coordinator RE: 2000 City Calendar DATE: January 21, 2000 Attached is the proposed calendar for the major Council and Management Team (directors) meeting commitments for 2000. It is requested that you consider the calendar for approval at your January 25, 2000, meeting. Please be advised that additions and revisions can be made to the calendar throughout the year via Council action. If you have any questions, please contact Gary Plotz, City Administrator, or myself at City Center. . Enc. • 2001 PLANNING PROCESS CALENDAR 2000 Calendar Year 2001 PLANNING PROCESS CALENDAR 2000 Calendar Year — _ -M . _ • Resolution No. 11402 Authorizing the Purchase of Real Property for the Construction of an Electrical Power Substation known as the McLeod County Substation WHEREAS, the City of Hutchinson, through the Hutchinson Utilities Commission provides electrical power service to the citizens of Hutchinson; and WHEREAS, the increased growth of the City of Hutchinson has placed a greater demand on electrical services; and WHEREAS, in order to continue to provide the best possible service for the citizens of the City of Hutchinson and to adequately provide for anticipated growth of the City of Hutchinson. THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the Hutchinson City Council authorizes the purchase of real property in Hassan Valley Township legally described as: The North 838.29 feet of the East 705.00 feet of the South Half of the Northeast • Quarter of Section 32, Township 116 North, Range 29 West, McLeod County, Minnesota for the construction of an Electrical Substation known as the McLeod County Substation. Adopted by the City Council this 25' day of January, 2000. John Mlinar, Vice President ATTEST: Gary Plotz, City Administrator �J C • Hutchinson Citv Center I11 Hassan Stmet SE Hulchins n. 31N 55350 -2522 320 - 587- 5151/Fax 320- 233 -4240 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Response Regarding Assessment(Water Service Replacement DATE: January 20, 2000 Attached are letters and related correspondence regarding two (2) letters to the Council. We have reviewed the letters. and have the following comments: Merlyn and Lucille Danielson request for a reduced assessment We have already reduced their assessment twice and believe that the current rate is the lowest reasonable amount to assess. • The other residential properties noted on Dale Street already included a house on smaller lots which prevented subdivision into further lots. The Danielson parcel is undeveloped, and has the potential for subdivision into several development scenarios. • The Oaks property that is noted was only assessed in this project for that portion adjacent to Century Avenue. They have substantially more cost to serve the property, including the existing cul-de -sac that they paid for in its entirety and future improvements to the north that will be 100% assessed. Based on the Danielson property configuration, very little additional assessable cost is expected. depending on the type of development eventually proposed. Based on these issues. no further reduction in the assessment is warranted for recommended. Greg Pearce (Hutchinson Heahh & Fimess CWo request for reduced water service rep lacement cost Extensive discussion regarding previous review is attached. As noted, the watermain is almost 10 years old, and was not worked on as part of the project completed in 1996. We did excavation and reconstruction work on the street at that time, but did not believe it necessary to replace water services at that time. If that work was completed, it would have been assessed in its entirety to the property. Mr. Pearce's understands this but notes that he would have been able to have the cost spread over 10 years. He also questions whether or not the service may have had some disturbance due to the 1996 construction. These are both reasonable issues. We do not believe that the work in 1996 could have significantly disturbed the water service, and if it was it most likely would have occurred immediately instead if almost 4 years later. The City noted that additional street repair was necessary due to the heavy construction of the street . (10 -ton road) so we did agree to complete the extra paving on the project. This was done by the City, and was not included in the invoice to Mr. Pearce. As for putting the cost on an assessment, our current policy does not allow for this, but we would be willing to do this on a Council motion due to the other issues rasied. - PnNW on rtcycled papa - O V 1 r/ • ::ar^ ' avor ind ''=t' eau -c -: °e• ^ur land on ;ast side of 'ale -treat and :'orts of Century Pvenue. ']e oriiinally :za `..5 acr&.a of land and are now '_eft rith acres because of -nat ^entur^ ave. took. ''e are 'oeine assessed ll' on !..2 acres hich equals ner acre. - he Oaks rrooerty to tae vast of ours is assessed $lco.669 for lr ac -es uric. equals . °5,59 ner acre. ''ith tseir larser - -ace of onertr. Chev can rake ur those assessments a hot _aster than re can on our acres. We were told that because we were not a corner lot until the new Century road was nut in, we would only be assessed for one side. The seven lots (souses) on Dale St. were all assessed P15.560, rrhv doesn't our lot oualifv for the sate consi�era- tion (plus a little -lore because it does have a little Tore road frontare). ' "e ^7ouli like to see sore anrsorriate adjust rents -ade on tae assessments `or *_::is ^roperty. -sank •you- - , I 40 HUTCHINSON HEALTH & FITNESS CLUB . 525 SOUTH GRADE ROAD HUTCHINSON, MN 55350 320 - 587 -6900 GREG PEARCE January 6, 2000 Mayor and City Council 111 Hassan Street SE Hutchinson, MN 55350 Re: Consideration to assist financially with water service infrastructure expenditure. Dear Honorable Mayor and City Council: I am writing this letter in response to the letter I received from you in regard to the over expenditure I have recently been assessed in the repair of a water main on South Grade Road. My concem is why I must pay another 54000.00 repair bill on a road that was completely redone but a few years ago. It was brought to my attention that everything, but my main water service was replaced. I can't imagine why it was not replaced when the road was being redone, especially considering the high traffic flow and since the leak occurred where my service line and the main line connect which is located more toward the middle of the road- My hope is that the city would assist in the previous expenditure as the assessed repair has climbed to $8000.00 in just a few years. I would also like to request that if there is an unpaid balance it be rolled into my existing tax assessm Thank you for your time. Sincerely, Greg Pearce Owner/Manager f -(Z-) i 0 C November 15, 1999 Mr. Greg Pearce Hutchinson Health & Fitness Club 525 South Grade Road SW Hutchinson MN 55350 Hutchinson Citv Center III Haven heel SE Hutchioeon. NN SS3SO -2322 320- 587.5151/F= 320.231 -2240 RE: Water Service Lead Repair at 525 South Grade Road SW This letter is in response to your letter dated November 1. 1999 regarding water service lead repairs for your property located at 525 South Grade Road SW. Having reviewed your concerns, we submit the following responses to your questions. I) What is the expected life of the original infrastructure placed in South Grade Road? It seems to me additional expenditures should be pro -rated out. Response: The original infrastructure was constructed of 1972. The estimated life of the original infiasmtcture is 30 to 40 years. Within any design life. repairs are often needed before replacement. The expense of repairs of the water service lead is 100% property owner cost as per attached Ordinance No. 93 -82, and is not pro- rated. 2) Does the aggressive city water create failure within the potable water system? Response: The aggressive name of the city water is microscopic. We see more problems with high velocity, undersized services and cathotic corrosion. 3) The 19% City improvement included the water main. Please provide verification that my water service lead was adequately reinstalled and inspected at that time. Is it possible the wet tap was faulty? Response: During the 19% improvement. there was no watermain work. which would have affected your property. d) Services and leads are in the public ROW. I would appreciate a copy of the municipal code deeming this my responsibility. I would also appreciate verification this policy is in affect throughout Hutchinson, including the downtown area as my small business is compatible. Response: The expense of repairs of the water service lead is 100% property owner cost as per attached Ordinance No. 93 -82. This ordinance went into affect in June of 1993 city wide. Copy attached. 5) Since South Grade Road has one of the heaviest traffic flows with cats and many semis traveling it, am I led to believe that this improvement, which is only three years old could break down again in another three years? Response: As stated before, there was no construction in 1996 that would have affected vour watermain service lead. There has been no work that would have affected vour watermain service lead since it was installed in 1912. As for the traffic affecting your service lead this is a commercially constructed street and it is highly unlikely the traffic would affect your service lead. Pd�m��d pW.- November i�. 1999 RE: Water Service Lead Repair at 4 25 South Graae Road SW Page 2 61 1 hav^ been told that the reasonable life expectancy of the infrastructure is 30 years. Having paid for vas once (1996) besides the original construction in 1984. 1 feel it is not my responsibility as the expenditures exceed the benefits. Response: The original infrastructure was constructed in 1972. The estimated life of the original infrastructure is 30 to 40 years. Within any design life, repairs are often needed before replacement. The expense of repairs of the water service lead is 100% property owner cost as per attached Ordinance No. 93 -82. The construction of your building occurred in 1984. The water service lead was in place. What you would have paid due to the construction of your building was hookup to the curb stop at the property line into your building. Again. the 1996 improvement did not include any construction that would have affected vour property (see 31 above t. Your water service lead was not disturbed in anv wav ourmg the 1996 construction. I hope this answers your questions. however, as per City Ordinance. it is the responsibility of the property owner to repair water service leads from the main to the building. If you have any further questions, please contact me. 1, Rick Kjonaas Acting Director of EngineeringtPublic Works cc: Marlin Torgerson. Mayor Citv Council (For Your Information) Gary Plotz Cit Administrator John Olson. Asst. Public Works Director John Rodeberg, Director of Engmeenng: Public Works :HE HUTCHivSUV LLSW L.l :993 ORDINANCE NO. a-J2 • PUBLICATION NO. X538 2ND SERIES ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING .01 3.20, SUBD. 2 OF THE HuTCHINSON CITY CODE AND ADOPTING BY E27CE, CITY CODE CHAPTER 2 AND SECTION 2.99 WHICH, AMONG OTHER , CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section I. City Code Sec. 3.20, Subd. 2 is hereby amended as llows: Subd. 2. Repairs of Leaks n ,,, v,ip ypent. It is the fesponsibility of the consumer or owner to maintain ding, but from the main into the house oro heb building p l and all e quipment p pot limited to, the stand pip stand pipe or curb stop. In associated with the service line, repair case of fa ilure upon the part of any consume or c b o wn er o within any Leak o a se a >ine stand Ripe o st twenty -four (24) hours after oral or ors a water may s be e shut 1 off otice the owner or occupant of the premises, a has been paid and will not be turned on until a reconnection charge damage been esultn from the e leak, th and the water service e is great or when damaq water will be turned off if the repair is this Se ction, at t he immediately. Following notice C1 Y °Y ®= by the leak And --'UM sole option of the City, a servic line nd p ipe or ^`orb IS and assess the cost w t e sta er benefitted The costs to be so for the repair against the prof Y labor and assessed may include, but are not limited to mater professional fees and expenses incurred in the rep . Section 2. City Code Chapter 1 and Definitions Applicable S ection S the Penalty for Violation" and Misdemeanor" are hereby adopted in thl though repeated verbatim herein. entitled "General Provisions Entire City Code Including 2,99 entitled "Violation a air entirety, by reference, as tion Section 3. This ordinance shall take effect upon and publication. 1: zayoxr� & � f r 1993. Adopted by the City Council, this Attest: Ity'Adm=istr r its adop Published in the Hutchinson Leader: Tuesda June 22 1993 First reading: May 25, 1993 Second reading: June 8, 1993 P.(,L,) HUTCHINSON HLALTH & FITNESS CLUB • 323 SOUTH GRADE ROAD HUTCHINSON, MN 33330 320-397 -6900 GREG PEARCE November 1, 1999 Mayor and City Council 111 Hassan Street SE Hutchinson, MN 55350 Re: Consideration to assist financially with water service infrastructure Dear Honorable Mayor and City Council• I am writing this letter in regard to the repairs that were done to the water maiu&ervke lead in front of my building on South Grade Road this summer. Enclosed is a chronology of municipal service improvements and expenditures I have bore since the original construction of Hutchinson Health and Fitness in 1984. My understanding of the statute 429 process is that benefit shall be provided commensurate with the assessment. As you can see by the chronology, I have been experiencing difficulty with my water mauLtervice lead that negatively affects my • bottom line and exceeds the beaest As a small business owner, three unnecessary cab directly affect my performs and can literally make or break the business. I would appreciate a written understanding for the following questions: 1) What is the expected life of the original infrastructure placed in South 4ti Grade Road? It seem to we additional expenditures shopid be pro-rated oat h �i7w��/ ANY 'Pf )•� 'i jlPtO�a/ *& u�! 2) Does the aggressive City water create failure within the potable water system? �}pcJn«f�' ✓ nar�.. ,� i� in�••o- �co��c..Sc� �+, a.. •c Qo w.f{ /�•f �i ✓z /o c. f,/� cLn cf c.. .r,Z..( ..rc�✓ r ca f�rc %k co��o.r:•e S. 3) The 1996 City i mprovement included the water main. Please provide - verification that my water service lead was adequately reinstalled and inspected at that time. Is it possible the wet tap was faulty? ZO A �JOALTj/ Cwt. oNL7/ �-e4\ (�rw ZO 'a /VU" -Ld- 4) Services and leads are in the public ROW. I would appreciate a copy of mac S & c the municipal code deeming this my respoadbility. I would also appreciate Thee A&L verification this policy is in affect throughout Hutchinson, including the downtown area as my small business is comparable. SAT S) Since South Grade Road has one of the heaviest traffic flows with cars and many sends traveling it, am I led to believe that this improvement, whk h is only three years old, could break down again in another three years. N 0 ry� mss 6� 6) I have been told that the rmosable life expectancy of the ire Is 30 yeah. Having paid for this once ( 1996) besides the original cmftactloa is i9s4, I fed it is not my regwndbility as the espeaditares exceed the bene8b. Iaef > e• rooadaeratiawirapprafsaea ;.eoeparyaaaobti�seorT .q comfortab mling my original assessment and improves is that benefit my frop ". tiis�sigr, �iea I asmet ;feet S� espenditsre exceeded benefit all which were ender City coat of which I had little or any dal aontc+oL 9 �6 Grey f Krcc Owner/Manaler CG Marlin Torgeraoa Gary Plots John Oboe — — John Rodeberg — L I i IL c� <. A Safety Minutes from December Meeting The meeting started with a christmas luncheon at 11:30. The meeting started with Ken approving the December minutes Mark W reviewed the goals and objectives for 1999. He was pleased with what the committee had accomplished and felt that we went above and beyond those goals. Dick E reported on respirator training for city employees. The only respirator not requiring a physical to wear is a "dusk mask" type, such as worn in the cold air. Brenda pointed out that training would be held on February 7, starting at noon until 7:00 p.m. Brad E needs a list of how many would be attending. John A asked about physicals for all maintenance employees. This will be looked into. Brenda reported that there was only one injury for the month of November. She will bring a yearly report to our next meeting. In open discussion, John O reported that there will be a hazardous waste and right to know meeting open to city employees, ltosted by MN DOT on Dec 22(little late now huh ?) Also, new members were welcomed and those retiring from the committee were thanked for their time and commitment. New members and their alternates are as follows: Street/hats: Ken/Gene B Parks: John A/Mark S Water,WW: Randy S/Dick K Engin,Build: Quetin/Randy V Admin,Fin: Jo /? Rec: Marv/Chuck *vice chair will be voted on at the next meeting* • Admmistrative Office 410 Fifth Street SW P.O. Box 327 Willmar, Minnesota 56201 -0327 0 hone: (320) 235 -6106 0 III. Fax: (320) 2140187 PIONEERLAND LIBRARY SYSTEM BOARD October 21, 1999 pis@pioneertand.lib.mn.us Meeting was called to order by chair Harlan Madsen at 7:40 p.m. at the Willmar Public Library meeting room. Orville Rudoingen moved to send a plant to John Houlaban and his wife in the passing of his step mother. Second by Ramona Berg- Perry. Passed. Kathy Matson will take care of it Agenda was approved as mailed Motion by Al Clouse, secmd by Francis Schweiss to approve minntes of September 16, 1999 meeting. Passed. Committee Reports: Finance Committee: Motion by Orville Radningen, second by BIB Knoflicek to accept financial report for September 1999. Passed. Policy Committee: Orville Rudningen reported on the revised bylaws and changes made. Questions and discussion by Ivy Vonderharr. Darlene Kotelnicki, Amy Wilde, Bob Fleegel, Orville RudaingeA Harlan Madsen. Revised bylaws will be presented for approval at November 18, 1999 mewing. Chair Madsen thanked the Policy Committee members for job well done so far and vet to come. Personnel Committee: Bill Knoflioek reported on employees working in more than one PLS library. Also reported on the establishing of a safety committee for PLS. Motion by Rasaowa Berg -Perry to accept the technical training contract between SAMMIE, PIS, and Beth Lunn for Cisco router training. Second by Orville Rudniogeo and passed New business: Darlene Koteimcki reported on the library planning instihrM that she attended in July. Assistant Director Kathy Matson gave an asnvant director's report. Twelve PLS lrbraries are now using online circulation system. Six individuals have been imervtewed and selected to receive Librarians of Color grants to fund their library education. On October 27 -29, 1999, the directors of the twelve regional public library systems in MN will be in Willmar for their quarterly meeting. There being no more business, chair Madsen adjourned meeting at 8:25 p.m. Marleen Canfield Secretary • • HUTCHINSON • PIONEERLAND LIBRARY SYSTEM REVENUE AND EXPENDITURE REPORT OCTOBER 31, 1999 EXPENDMJRES JALA. ^.ICJ l C 7I . LMJ .Iw• Y.T -D -92 W % OF 6 OF REVENUE: AMUUNI AMOUNI BULMEI SULX;i-1 YtAH 0ESE 0.00 75, M.70 75,863.0..^ 100.00% 83% C17f OPERATiNG 0.00 83,652.00 83,652.00 100.00% 83% COUNTY OPERATING 0.00 34.147.50 45,530.00 75.00% 83% GIFTS 825.00 1,392 94 0.00 0.00% 83% CHARGES, FINES 48.40 400.38 500.00 80.06% 83% COPY MACHINE 0.00 0.00 0.00 0.00% 83% F01 IIPMFNT RFNTAI S 5 00 R 00 0 00 0 00% RS% BCOY. SALE 0.00 3,72.'.33 3,000.0 J 124.25% 83 OTHER 630.00 1,295.43 250.00 518.17% 83% TOTAL REVENUES 1,5^_8.10 200.484.88 2(38.795.00 96.02% 83% EXPENDMJRES JALA. ^.ICJ l C 7I . LMJ .Iw• i M s V AJ� -92 W 7V -72 % W% HEALTH INSURANCE =..W [1.Su -50.W 43.009b 83% HEALTH INSURANCE- DEDUCTIBLE 0.00 0.00 -0.00 0.00% 83% PAYROLL TAXES 814.09 8.045.65 10.175.00 79.07% 83% BOOKS -1,159.45 - 12,875.80 -26, 288.Or 48.98% 83% PERIODICALS 6.59 - 3,487.43 - 4,000.00 86.69% 83% V IDEOS 0.00 386.00 - 401.00 96.26% 83% OIIY �iNG.� 0.00 0.00 .. .w 0009(, 33% N( XS I Alit & 'UHIPPING - 813.0U - bvu. W - 1,U40.UU U4.3 UTo 53 NEW EOUIPMENT -417 83 - 3 - 13,11900 0.00% 83% :1nIr:TEh'.1rJCECCr1TR 1CTS 0.00 0.00 1,5 0.00 0.00% 83% SUPPLIES -48.45 - 872.14 - 3,120.00 2795% 83% PROMOTIONAL 8 PROGRAMS - 134.57 - 263.50 - 520.00 50.67% 83% ! NSURANCE 0.00 - 811. .1,217. 66.64% 83% ADS « LEGAL N019 CES G.Gv -37.20 iv4.00 3.ri.ir96 83% AUDMNG 0.00 -77.35 -78.00 99.17% 83% R )OKKFFPINC; .36 13 .?fi3 3.9 -4.36 no 83 3596 83% ^. CNITINUINC EDUCATICN 0.00 111.82 �S.0 :.4..'.1 . °,'% SALESTAX O.W - 227.71 -208.W 109.48% 8395 TOTAL EYOE.NDITUP.ES - 91945.17 - 103.174.74 155.33'.. 66.47% 83% FUNDS AVAILABLE - 8,437.07 97,310.14 53,564.00 - 181.67% 83% • PIONEERLAND LIBRARY SYSTEM REVENUE AND EXPENDITURE REPORT NOVEMBER 30, 1889 HUTCHINSON EXPENDITURES: SALARIES M -T -D Y -T -D - 92,500.00 % OF % OF REVENUE AMOUNT AMOUNT BUDGET BUDGET YEAR RESERVE 0.00 75,860.70 75,863.00 100.00% 92% CITY OPERATING 0.00 83,65200 83,85200 100.00% 92% COUNTY OPERATING 0.00 34,147.50 45,530.00 75.00% 92% GIFTS 0.00 1,39294 0.00 0.00% 92% CHARGES, FINES 3235 432.73 500.00 88.55% 92% COPY MACHINE 0.00 0.00 0.00 0.00% 92% EQUIPMENT RENTALS 0.00 8.00 0.00 0.00% 92% BOOK SALES 0.00 3,727.93 3,000.00 124.28% 92% OTHER 0.00 1,295.43 250.00 518.17% 92% TOTAL REVENUES 32.35 200,517.23 208,795.00 98.04% 92% EXPENDITURES: SALARIES - 7,210.54 - 78,173.23 - 92,500.00 84.51% 92% HEALTH INSURANCE -2.00 - 23.50 -50.00 47.00% 92% HEALTH INSURANCE- DEDUCTIBLE 0.00 0.00 -0.00 0.00% 92% PAYROLLTAXES - 793.44 -8,839.09 - 10,175.00 86.87% BOOKS -1,527.39 -14,403.19 - 28,288.00 54.79% 92% PERIODICALS 0.00 - 3,487.43 -4,000.00 88.69% 92% VIDEOS 0.00 - 388.00 - 401.00 96.28% 92% BINDINGS 0.00 0.00 -0.00 0.00% 92% POSTAGE & SHIPPING 0.00 -M.00 -1,040.00 84.33% 92% NEW EQUIPMENT - 855.34 - 4,837.89 - 13,119.00 0.00% 92% MAINTENANCE CONTRACTS 0.00 0.00 - 1,580.00 0.00% 92% SUPPLIES 0.00 - 872.14 - 3,120.00 27.95% 92% PROMOTIONAL & PROGRAMS 45.00 - 218.50 - 520.00 42.02% 92% INSURANCE 0.00 -811.01 - 1,217.00 66.84% 92% ADS & LEGAL NOTICES 0.00 -37.20 - 104.00 35.77% 92% AUDITING 0.00 -77.35 - 78.00 99.17% 92% BOOKKEEPING - 38.33 399.72 438.00 91.68% 92% CONTINUING EDUCATION 0.00 - 111.82 395.00 28.31% 92% SALES TAX 0.00 - 227.71 - 298.00 84.87% 92% TOTAL EXPENDITURES - 10,180.04 - 113,354.78 155,291.00 73.00% 92% FUNDS AVAILABLE - 10,147.69 87,18245 53,504.00 -162.91% 92% 0 0 CITY OF HUTCHINSON CITY OF HUTCHINSON LIQUOR STORE COMPARISON LIQUOR STORE COMPARISON December 1999 Dee -92 ___________________ --------- --------- ------------------- ___________________ --------- --------- --------- ---------- TOTAL TOTAL LIQUOR BEER NINE MISC. TOTAL BY WEEK __________ LIQUOR ___________________ BEER MINE ______ _______________________________ MISC. TOTAL BY WEEK __________ 1 _________ 1,639 __________ 2,549 ______ _____________ 920 162 __________________ 5,498 1 11995 2,789 1,001 177 5,962 2 1,855 2,374 767 290 5,286 2 2,072 3,161 1,081 111 6,758 3 2,424 3,391 647 297 6,759 3 3,775 6,177 2,111 136 12,802 4 4,763 6,957 2,429 110 14,589 4 3,896 5,937 1,182 491 11,506 40,111 5 4,702 6,276 1,989 454 13,501 6 2,159 3,650 973 131 7,216 12,550 7 2,080 2,154 916 124 5,274 7 1,660 2,355 865 1,061 5,961 B 2,586 2,464 940 151 6,141 B 1,905 1,957 209 278 1,319 9 2,700 3,887 2,080 214 8,881 9 9 2,111 2,685 209 231 5,842 5 10 4,292 6,908 3,118 471 15,389 2,327 3,118 855 213 ,513 11 5,119 7, 507 2,658 191 15,282 1 1 4,225 6,095 1,624 189 12,433 58,789 12 4,355 6,525 2,331 556 13,773 13 2,306 3,122 613 273 6,511 I7, 901 31 2,499 3,110 1,562 325 7,496 11 2,198 2,755 862 255 6,070 15 2,831 3,479 1,927 268 8,505 15 2,159 2,866 863 311 6,522 16 3,156 3,561 2,503 356 9,576 16 2,554 2,968 1,589 249 7,360 17 5,6 7,031 3,600 512 16,306 17 3,203 3,215 1,800 272 8,490 18 6,1469 9 7,763 4, 474 616 19,282 18 5,957 7,059 2,550 489 16,055 67,709 19 6,906 7,484 3,757 592 18,739 20 3,576 1,161 2,172 397 10,905 63,236 21 5,140 4,021 3,417 311 12,922 21 1,179 3,565 2,571 381 10,999 22 6,893 7,249 5,573 692 20,407 23 3,270 1,318 3,299 117 17,301 23 11,002 12,376 8,353 1,011 32,742 23 11,311 10,199 7,723 897 30,131 21 10,103 10,920 8,160 783 30,262 24 10,092 10,410 7,681 904 29,090 25 m Ch[Seta Day 0 25 HOLIDAY 0 107,258 26 4,403 6,577 1,959 337 13,276 27 2,371 3,607 1,148 271 7,701 96,803 28 3,128 3,743 2,061 1,327 10,259 28 2,611 2,870 936 250 6,700 29 3,815 5,224 3,341 568 12,918 2 9 2,839 3,071 1,635 150 7,698 30 7,816 10,223 7,534 666 26,239 30 3,976 5,117 3,051 363 32,807 31 12,920 17,657 10,816 1,791 43,104 31 12,660 15,311 9,307 1,005 36,283 65,488 100,331 112,336 131,350 61,821 11,471 316,978 97 TOTAL 107,455 119,371 57,293 12,261 296,380 'LOT'S' 121,662 153,896 85,662 12,971 374,201 100 98 TOTAL 112,336 131,350 61,821 11,471 316,978 %OF SALE 35 41 20 4 \OP SALE 33 41 23 3 100 SALES INC OR DEC 20,596 7 B SALES INC OR DEC 57,223 18 B CN' ECONOMIC January 4, 2000 �mted states senate WASHINGTON, DC 20510 The Honorable Marlin Torgerson Mayor City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 Dear Mayor Torgerson: WASHINGTON OFFICE 202- 22.-32.• FAX 202 229 -4956 INTERNET. NAIL_GRA SiOLWS. SENATE. GOV MINNESOTA OFFICE 2013 SECOND AVENUE NORTH ANOXA. MN 55303 u.. 6'2 -.21 -592' FAX 6'2 -427-5612 0 z:) I II N ^ , 9nnn MY OF MU I ,n „vaO1Y With the 1st session of the 106th Congress behind us, I want to take this opportunity to update you on some of the key issues we tackled this past year. Breakdown in Federal Budget Process Places Taxpayers at Risk and Minnesota Dairy Farmers at Competitive Disadvantage The $154.3 billion Omnibus Spending bill passed by the Congress the last day of session in November contained five of the unsigned appropriations measures which fund the government for fiscal year 2000. However, since so much of the bill is • "mandatory” spending - spending over which the government has already made commitments - the total increases to $385 billion! As you might imagine, there were as many reasons to oppose such a taxpayer- funded spending spree as there were budget gimmicks, pork projects and misguided policy initiatives. For the second year in a row, I opposed the year -end spending bill. I have become increasingly concerned over the apparent break -down in the federal budget process. The manner in which Congress has approached funding the federal government these past two years has not only weakened the nation's fiscal discipline, but also undermined the system of checks and balances established by the Constitution. Earlier this year, I introduced legislation aimed at reforming the troubled budget process, entitled "The Comprehensive Budget Process Reform Act ". Under the provisions of my plan, the Congress and the President would agree upon budget ceilings early in the year and the ceilings would be legally binding. Bringing him into the process early on would help avoid the chance of Congress being forced to accept proposals and spending it opposes while trying to avert a government shut -down. In addition to the flurry of new spending, this year's spending bill is riddled with budgetary "smoke and mirrors" which place our Social Security surplus at risk. After all the bi- partisan • M PIMMID. MiSMUID. AND MA ILED AT TAXPAYER EXPENSE RN1 ON NECNCLEG ,AIR ROD GRAMS .1 NNESC7. CJMMI !TEES - , BANKING. 'C..S NO. AND JRBAN AFFAIRS ENERGv ANL %A - .RA. RESOURCES • °ORE'G6 REIA IONS CN' ECONOMIC January 4, 2000 �mted states senate WASHINGTON, DC 20510 The Honorable Marlin Torgerson Mayor City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 Dear Mayor Torgerson: WASHINGTON OFFICE 202- 22.-32.• FAX 202 229 -4956 INTERNET. NAIL_GRA SiOLWS. SENATE. GOV MINNESOTA OFFICE 2013 SECOND AVENUE NORTH ANOXA. MN 55303 u.. 6'2 -.21 -592' FAX 6'2 -427-5612 0 z:) I II N ^ , 9nnn MY OF MU I ,n „vaO1Y With the 1st session of the 106th Congress behind us, I want to take this opportunity to update you on some of the key issues we tackled this past year. Breakdown in Federal Budget Process Places Taxpayers at Risk and Minnesota Dairy Farmers at Competitive Disadvantage The $154.3 billion Omnibus Spending bill passed by the Congress the last day of session in November contained five of the unsigned appropriations measures which fund the government for fiscal year 2000. However, since so much of the bill is • "mandatory” spending - spending over which the government has already made commitments - the total increases to $385 billion! As you might imagine, there were as many reasons to oppose such a taxpayer- funded spending spree as there were budget gimmicks, pork projects and misguided policy initiatives. For the second year in a row, I opposed the year -end spending bill. I have become increasingly concerned over the apparent break -down in the federal budget process. The manner in which Congress has approached funding the federal government these past two years has not only weakened the nation's fiscal discipline, but also undermined the system of checks and balances established by the Constitution. Earlier this year, I introduced legislation aimed at reforming the troubled budget process, entitled "The Comprehensive Budget Process Reform Act ". Under the provisions of my plan, the Congress and the President would agree upon budget ceilings early in the year and the ceilings would be legally binding. Bringing him into the process early on would help avoid the chance of Congress being forced to accept proposals and spending it opposes while trying to avert a government shut -down. In addition to the flurry of new spending, this year's spending bill is riddled with budgetary "smoke and mirrors" which place our Social Security surplus at risk. After all the bi- partisan • M PIMMID. MiSMUID. AND MA ILED AT TAXPAYER EXPENSE RN1 ON NECNCLEG ,AIR calls to "save Social Security first" -- appropriators and the Administration were virtually tripping over themselves to • manipulate the numbers, creating rosey surplus forecasts in order to spend mor,. Should those projections come in lower than expected, ft eral spending will begin to dip into the Social Security Tr t Fund. In fact, the estimate is that we have spent $17 billion f the Social Security surplus. I'm hoping the January re- estimate will show we are not spending any of the Social Security surplus, but the information I had in November was one of the main reasons I voted against this spending bill. In an effort to preserve Washington's promise and ensure retirement security for current and future generations, I introduced legislation. "The Social Security Surplus Protection Act (S. 1693)" would institute an across- the -board spending cut should the actual numbers show Congress spent any of the Social Security Surplus. I was pleased when my colleagues adopted the concept as a "Sense of the Senate" amendment to the Labor /Health and Human Services spending bill, but this was non - binding. Instead, the House and Senate Conferees included a .38 percent across - the -board cut in the discretionary accounts of all 13 appropriations measures. And already, there is growing concern that the Congressional Budget Office (CBO) will soon show that spending cut is not enough to protect the Social Security Surplus, which I hope is not the case. I am working with the Leaders Task Force on Social Security to enact legislation like S. 1693 that would provide the needed cut automatically. Obviously, with spending jeopardizing efforts to preserve the • Social Security surplus, there was little room for tax cuts. Following President Clinton's veto of the $800 billion tax cut package in September, and with the exception of some tax credit extenders, the working men and women of America were left without any relief for the second year in a row. I guess the one up -side is that the Majority in Congress held off President Clinton's attempts to actually increase taxes. One of my biggest disappointments of this budget was the inclusion of unfair dairy policies which place Minnesota's dairy farmers at a competitive disadvantage. It is the last minute additions of policy initiatives such as this which undermine the process and ultimately resulted in my filibustering the bill until we reached an agreement to review those provisions at the beginning of the new year. If my colleagues from New England and the Leadership had followed regular Senate rules and rejected regional favoritism, we could have avoided this scenario playing out. I'll keep you updated as negotiations begin next year. Combatting Clinton's Efforts to Legislate Through Executive Order and Regulation One of the most prevalent themes I have heard in my travels around Minnesota is the growing concern over this • Administration's efforts to enact policy through regulation and • executive order. Any "feel good" initiative President Clinton isn't able to get through the legislative process, he merely uses the stroke of a pen to further erode the "balance of power" created by our Founding Fathers. But Congress is partly to blame. By failing to exercise its oversight responsibilities, Congress has unwittingly abdicated powers to the unchecked federal agencies which are attempting to legislate through regulation. This is the reason I have been a strong proponent of legislation to "sunset" the laws Congress creates -- to force us back to the table to change what needs fixing, eliminate the things which aren't working, and promote the programs which are. I will be working with Minnesotans to ensure the regulations which are written to interpret the laws we pass actually reflect congressional intent. We cannot leave this merely to the bureaucrats in Washington who don't have to live under them! Exposing the Clinton /Kennedy Agenda when I was first elected to the Congress in 1993, Bill Clinton came into the White House believing he had a "mandate" from the people. He interpreted that to mean the taxpayers were willing to hand over their freedoms - and their wallets - and allow the federal government to run their lives. It is no wonder he • enacted the largest tax hike in history, or attempted to nationalize health care. But the voting public rejected this type of "big brother" approach in 1994. This hasn't changed their message, just softened the wording. One of the most notable examples I would point to is the recent debate surrounding efforts to reform the health maintenance organization industry (HMOs). Earlier this year, Senator Ted Kennedy introduced legislation known as the "Patient Bill of Rights ". Ultimately, the Kennedy bill would have done more harm than good; unnecessarily increasing litigation including exposure to employers who choose to offer health care. In meeting after meeting, I heard from Minnesota employers who told me they wouldn't even wait for the first lawsuit to occur -- that they would drop their health care coverage and give the money to their employees to find insurance on their own. Clearly, with all of these individuals finding themselves "newly uninsured ", a national cry would have arisen for the federal government to step in. Standing there at the ready, we would have seen President Clinton, Senator Kennedy, and other advocates for National Health Care, ready to ensure coverage, for all. And don't think it wouldn't come without a hefty price tag. Instead, I worked with my Senate colleagues to adopt legislation • which would provide protections for those who are not protected by state insurance laws and increase access to coverage. The "Patients Bill of Rights Plus" (PBR +) increases patient -3- protections as well as increases access. Contained in the bill were provisions from my "Health Care Access and Equity Act of • 1999" to expand the extremely successful medical savings accounts program, and full health insurance deductibility for individuals and the self- employed. I believe `ie PBR+ represents the better alternative to the Kennedy p i and the House - passed version. Furthermore, I believe ti- PBR+ plan doesn't create an environment which plays into the Clinton /Kennedy agenda for more big government. As House and Senate conferees begin to work out the differences between the two chambers bills, I will be working to ensure patients are protected, not placed at greater risk. Looking to the Year Ahead The end of the congressional session provides us with the time to take stock of our actions and prepare for the year ahead. This is why your comments are so important to me, particularly at this time. As a member of the Leaders Task Force on Tax Relief, I will be developing proposals aimed at enactment next year. Unfortunately, meaningful relief and real tax reform will have to wait until we have a new Administation -- but we must begin to lay the foundation now. Working with seniors, farmers, employers and employees -- I'll be promoting initiatives which ensure our • national retirement system is secure for our seniors and future generations. And because the health of our economy impacts each of us, I will continue to expand trade opportunities and advance legislation which will re- invigorate our rural economy ( "Rural Revitalization Act of 1999 "). But this is a "team sport" -- we each need to know what the other is doing to develop a "win -win" strategy for all Minnesotans. So I look forward to hearing from you in the coming weeks. If you would like to receive regular updates on my activities, including press releases vi email - please contact me via the internet (mail_grams @grams.senate.gov) and give me your email address. Sincerely, ) Rod Grams United States Senator - LL OREN -HOLD COUNCIL REPORT A 25 -JAN -2000 (13:49) page 1 1980 TIDS JOHNSON, LEONARD G. ---------- - - ---- FEE PAYMENT -_-- $612.76 - - - - - -- • < *> $812.76* 1991 IMPROV. BDS JOE KRAMMER ENTERPRISES ASSESSMENT REFUND $592.61 < *> $592.61* 1992 IMPROV BDS JOE KRAMMER ENTERPRISES ASSESSMENT REFUND $453.06 < *> $453.06* 1999 IMPR. CONST OTTO ASSOCIATES PROFESS SERV -S LAKEWOOD 2ND AD $2,700.75 PELLINEN, WILLARD PROFESS SERV - ROLLING MEADOWS $520.00 R & R EXCAVATING L16/99 EST #2 $213,830.16 SORENSEN & NAUSTDAL PROPERTIES LAND COST $10,066.90 SRF CONSULTING GROUP PROFESS SERV - CENTURY /DALE $1,193.73 < *> $228,311.54* 1999 IMPROV D.S. APPLEBEE'S REFUND ASSESSMENT OVERPAYMENT $592.62 < *> $592.62* AIRPORT RENOVAT. HUTCHINSON TEL CO INSTALL, CABLE, MODULES $1,984.55 MATHIOWETZ CONSTRUCTION AIRPORT CONST EST #7 $13,102.01 TKDA PROFES SERV- AIRPORT CONST $19,361.32 < *> $34,447.88* CAP.IMPRO.FUND E.J. PINSKE BLDRS PROFESS SERV -ARENA BLEACHERS $96,425.00 < *> $96,425.00* CENTRAL GARAGE ASPEN EQUIPMENT CO SWITCH, BOOT $14.47 BRANDON TIRE CO FREY LUBE $165.33 • CITY OF HUTCHINSON JAN MEDICAL $432.09 COAST TO COAST UPS $9.63 FARM -RITE EQUIPMENT WING KIT FOR SNOWPLOW $191.70 FORTIS BENEFITS JAN LTD $21.45 HART'S AUTO SUPPLY PFC PAD $123.37 HOLT MOTORS INC PARTS, LABOR -BUS #1 $472.91 KRIS ENGINEERING SHOP PARTS $57.54 MACQUEEN EQUIP INC ADAPTER, BANDLOCK BAND ASSY $1,015.59 MN MUTUAL LIFE JAN LIFE $7.56 PENSKE AUTO CENTER OIL CHANGE $169.27 PLOWMANS PARTS $265.02 RANGER TRUCK PARTS PARTS, LABOR $300.61 ROYAL TIRE O- RINGS, GRADER /EARTHMOVER $1,691.22 SNAP ON TOOLS CORP PARTS $33.88 TERMINAL SUPPLY CO REPLACEMENT PART $42.03 VALLEY SALES OF HUTCHINSON PARTS, LABOR -OIL CHANGE $233.28 < *> $5,246.95* ENERGY LOAN FD DOSTAL ELECTRONICS & DOWNTOWN LOAN FUND $1,998.46 < *> $1,998.46* GENERAL FUND ABDO ABDO & EICK 1999 AUDIT $2,500.00 AM.PUBLIC WORKS ASSN REG -JOHN OLSON $75.00 AMERICAN PLANNING ASSN MEMB DUES -J KLEMP- WISCHNACK $1,224.00 BROCK WHITE CO ACRYL 60, THOROPATCH $210.59 BROWN, JANET REIMB- NOTARY FEE $25.00 BT OFFICE PRODUCTS ENVELOPES xxxxxxx $136.45 RM XXXXXX GIN ING SUPPLY BOND PAPER NuouUNWX $60.03 CENTRAL HYDRAULICS LABOR- REPAIR PLOW $67.50 CITY OF CHASKA YOUTH & ADULT ADMISSION 11/15 $102.60 CITY OF HUTCHINSON JAN MED- COBRA - DOSTAL $31,050.37 COAST TO COAST TOOLS, FLASHLIGHTS $23.02 COBORN ENTERPRISES INC. CONCESSIONS $249.14 COMM TRANSPORTATION HANGAR LOAN PYMT $700.00 COMPOSTING NEWS SUBSCRIP RENEWAL $83.00 CONTINENTAL RESEARCH CORP MELT AWAY LIQ $241.71 DAKOTA RAIL ELECTRONIC SIGN LEASE $250.00 OPEN -HOLD COUNCIL REPORT A 25- JAN -2000 (13:49) page 3 GENERAL FUND DEPT NATURAL RESOURCES DOMINO'S PIZZA ECHO INDUSTRIAL PRODUCTS ECOLAB PEST ELIM ECONOMICS PRESS INC ESCOM EWERT JR., DICK FAMILY REXALL DRUG FARM -RITE EQUIPMENT FASTENAL COMPANY FLASH TECHNOLOGY CORP FORTIS BENEFITS GOVERNING GREEN THUMB EMPLOYMENT & TRG GUN'S & AMMO HAARSTAD, EARL HAGER JEWELRY HENSEN, MARK HILLYARD FLOOR CARE /HUTCHINSON HOVERSTEN, DUANE HUTCH FIRE & SAFETY HUTCHINSON TEL CO HUTCHINSON UTILITIES IACP IAFC INDEP INFO SERVICES INDIANHEAD SPECIALTY CO JEFF'S ELECTRIC L & P SUPPLY CO L.E.E.D.A. LARSON, QUENTIN LITTLE CROW SHOOTING SPORTS M R SIGN MACA MANKATO MOBILE RADIO MCLEOD COUNTY RECORDER MDRA METRO SALES MIDWEST WIRELESS COMM. MINNESOTA'S BOOKSTORE MN COMMERCE DEPARTMENT MN MUTUAL LIFE MN REC & PARK ASSC MN SPORTS FEDERATION MRPA OFFICEMAX PARTIES PLUS PERA- D.C.P. QUADE ELECTRIC QUANTUM LABS R &R SPECIALTIES INC REEL -A -PAIL INC REINER CONTRACTING RUNNING'S SUPPLY SASE COMPANY SCAN AIR FILTER SHARE CORP SHOPKO SHRED -IT SIMONSON LUMBER CO SOLID WASTE TECHNOLOGIES SR.CENTER ADVISORY BD STANDARD PRINTING STAR TRIBUNE STOTTS, CASEY TRI CO WATER COND TWO WAY COMM INC UNISOURCE UNITED BLDG CENTERS UNITED LABORATORIES US CAVALRY VIDEOTRONIX INC VIKING OFFICE PRODUCTS WAL -MART WILLIAMS STEEL & HARDWARE XEROX DNR FEES TO STATE $3,848.00 PIZZAS, POP $57.10 CITRA- CRYSTALS $301.82 JAN SERVICE $39.41 SUBSCRIPTION $26.99 ANNUAL SOFTWARE MAINT FEE $1,800.00 SNOW REMOVAL $956.25 PHOTO PROCESSING $35.64 SNOWBLOWER RENT $4,260.00 SWIVEL EYE SNAP $90.21 FLASHTUBE $501.75 JAN LTD $1,577.44 SUBSCRIPTION RENEWAL $15.00 GREEN THUMB PARTICIPANTS $300.00 2000 SUBSCRIPTION $9.97 REIMS- SAFETY BOOTS $140.00 NAME PLATE, ENGRAVING $9.08 REIMB - MEALS, MILEAGE, LODGING $346.24 CLEANER, BRUSH STRIP $354.40 REIMB- MEALS, MILEAGE $48.29 EXTING INSPECT, REFILLS, TEST $229.60 PHONE SYSTEM, LABOR $984.63 BULBS $27,351.72 2000 MEMBERSHIP DUES -S MADSON $100.00 MEMBERSHIP DUES -B EMANS $120.00 NEWSLETTER RENEWAL $120.00 SELF INKING STAMP $100.20 MATERIALS- HOLIDAY LIGHTS $134.00 CART FOR CUT OFF SAW $297.74 MEMBERSHIP RENEWAL -S MADSON $25.00 REIMS- SAFETY GLASSES $80.00 FROMM ADULT GOLD $59.62 STREET SIGN $438.43 GUIDE TO ANIMAL LAWS $30.00 BASE ANT, DESKTRAC BASE $3,893.44 FILING FEES $453.50 2000 MEMBERSHIP DUES $290.00 COPIER CONTRACT $522.52 JAN SERVICE $1,223.11 STOCK ORDER $13.60 NOTARY - EVONNE SCHULTZ $40.00 JAN LIFE- COBRA - DOSTAL $575.61 TEAM REGISTRATION $352.00 TEAM MEMBERSHIP $318.00 MEMBERSHIP- AGENCY $765.00 MISC OFFICE SUPPLIES $323.06 DECORATING & PARTY SUPPLIES $71.08 ER CONTRIB -JOHN MLINAR $362.96 OPERATING SUPPLIES $117.62 QUANTUM BLUE LABEL $74.55 AUTOSTAT ASSY, GUAGE, HDWE $325.88 100 FT CORD & HOSE REEL $149.85 WASHED ROCK $25.20 ANTIFREEZE $32.01 CUTTER SET, SHAFT $1,214.00 MSLINK $140.32 PROPDXY $419.98 PHOTO PROCESSING $194.52 SHREDDING SERVICE $54.95 LUMBER $2,332.57 SUBSCRIPTION RENEWAL $42.00 REIMB JAN NEWSLETTER POSTAGE $165.00 PARTS, LABOR- SENIOR CENTER $639.75 DAILY PAPER THRU 2/8/2001 $126.36 REIMB- SUPPLIES /RUNNINGS PURCH $14.82 SALT $171.66 BATTERIES $1,034.93 COPY PAPER $2,173.33 TAPING KNIFE, ALL PURP TUB $15.74 CLEANER $267.05 GOGGLES $79.76 SOFTWARE, DONGEL, CAMERA $2,037.84 RETURN STAMP $22.89 MISC CLEANING SUPPLIES $83.90 SHIPPING CHARGES - ANTENNA $30.00 COPIER LEASE $908.75 • i ':PEN -HOLD COUNCIL REPORT A 25 -JAN -2000 (13:49) page 3 - -- - $103,886.05 ----- - r COMM DEV.0 CITY OF HUTCHINSON FORTIS BENEFITS MIDWEST WIRELESS COMM MN MUTUAL LIFE HUTCH TRANS FAC. BARKEIM HUTCH COOP CENEK METRO SALES PINKERTON SYSTEM INTERGRATION SCHMELING OIL CO SUPERIOR COFFEE & FOODS UNISOURCE INSURANCE FUNDS HUTCHINSON AREA HEALTH CARE LIQUOR STORE • PAYROLL FUND PUBLIC SITES RURAL F. D. BERNICKS PEPSI COLA C & L DISTRIBUTING CITY OF HUTCHINSON DAY DISTRIBUTING ED PHILLIPS & SONS CO. FORTIS BENEFITS GLENCOE ENTERPRISE GRIGGS COOPER & CO HANSEN DIST OF SLEEPY EYE HENRYS FOODS INC HERMEL WHOLESALE HUTCHINSON LEADER JOHNSON BROTHERS LIQUOR CO. LENNEMAN BEVERAGE DIST. INC LEO'S TRANSFER LOCHER BROS INC METRO SALES MIDWEST WIRELESS COMM. MN MUTUAL LIFE PAUSTIS & SONS QUALITY WINE & SPIRITS CO. SHOPKO STANDARD PRINTING TRI COUNTY BEVERAGE & SUPPLY UNISOURCE VIKING COCA COLA PUBLIC EMPLOYEES MCLEOD COOP POWER CLAREYS SAFETY EQUIP SCDP 97 Hsg Reh EVEN -TEMP CONSTRUCTION < *> 0 R /SEWER FUND DNR DIVISION OF WATERS EARTH TECH /RUST JAN MEDICAL $432.09 JAN LTD $27.24 JAN CREDIT $28.43 JAN LIFE $9.66 $497.42* SHOP SUPPLIES -HATS SUPER NO LEAD COPIER CONTRACT SECURE PERFECT UPGRADE LABOR, 3/4" BREAKAWAY COFFEE COPY PAPER MAMMO SCREENING $278.86 $5,150.00 $261.26 $3,513.01 $44.41 $52.21 $231.28 $9,537.01 $60.00 $60.00* JAN POP JAN BEER JAN MEDICAL JAN BEER JAN WINE JAN LTD DEC ADS JAN LIQUOR JAN BEER JAN TOBACCO TOBACCO PURCHASE DECEMBER ADVERTISEMENTS LIQUOR CREDIT JAN BEER JAN FREIGHT JAN BEER COPIER CONTRACT JAN SERVICE JAN LIFE JAN WINE JAN LIQUOR VCR TAPES, ENVELOPES, GUIDES SUPPLIES JAN BEER COPY PAPER JAN POP ADDTL ER CONTRIB ELECTRICAL HOOKUPS -DEC 1999 SNAP -TITE HFK SIDING WORK 1999 DNR FEE PROFESS SERV- COMPOST FACIL $191.50 $27,861.54 $1,156.06 $3,899.95 $14,372.12 $52.16 $135.00 $42,735.65 $2,547.25 $1,111.85 $144.82 $1,751.86 $35,283.53 $3,270.35 $1,401.60 $31,396.37 $261.26 $22.91 $18.69 $663.67 $1,497.56 $30.63 $111.31 $221.90 $28.91 $188.90 $170,357.35* $5.00 $5.00* $3,200.00 $3,200.00* $439.00 $439.00* $9,400.00 $9,400.00* $3,655.65 $14,436.08 OPEN -HOLD COUNCIL REPORT A 25- JAN -2000 (13:49) page 4 ------ ---------------------- - - - --' WATER /SEWER FUND FASTENAL COMPANY _ - ------ --_- PIPE WRENCHES $186.54 FORTIS BENEFITS JAN LTD $272.71 HUTCHINSON UTILITIES DEC UTILITY $694.95 ISCO INC DISCHARGE TUBING $239.63 JOE KRAMMER ENTERPRISES ASSESSMENT REFUND $153.84 MANKATO MACK SALES REMAINING BALANCE -1996 MACK TK $30,200.00 METRO SALES COPIER CONTRACT $261.26 MIDWEST WIRELESS COMM. JAN SERVICE $100.48 MINNCOMM PAGING JAN -MAR PAGER RENTAL $25.88 MN MUTUAL LIFE JAN LIFE $96.39 MN SECTION CSWEA REG- MARION GRAHAM $70.00 SCHRAMM IMPLEMENT LABOR, HOSE, SPROCKET, SEAL KT $537.88 TWO WAY COMM INC TECH SERVICE $25.00 UNISOURCE COPY PAPER $231.28 US FILTER /DAVIS PROCESS BIOXIDE $7,433.70 < *> $65,885.11 $732,147.82 ELECTRONIC FUNDS TRANSFERS H.A.T.S. FUND MN Dept of Revenue -Fuel Tax $736.20 GENERAL FUND MN Dept of Revenue-Civic Arena Tax 189.00 WATER /SEWER FUND MN Dept of Revenue -Tax 6,308.00 T - ' YIOR FUND MN Dept of Revenue -Sales Tax 32,865.00 • 0 WIRE TRANSFERS —OPEN HOLD COUNCIL REPORT A The following funds need to be wired - Interest payments 02101/00 Chase NYC ABA # 021 - 000-021 to credit the account of Cede & Co. c/o THE DEPOSITORY TRUST COMPANY for Dividend Deposit Account # 066-026776 for 211 City of Hutchinson. MN OBI FIELD - PA 50317951 i 0 1990A G. O Medical Facilities Firstar 1990 G. O Taxable Medical Facilities Firstar 1998A G O medical facilities 57,735.00 19988 G O medical facilities Firstar 1990 Improvement Bonds 16,625.00 1991 Improvement Bonds 17,502.50 1992 Improvement Bonds 23,111.25 1993 Improvement Bonds 23,918.75 1994 Improvement Bonds 62,410.63 1995 Improvement Bonds 86,178.75 19958 General Obligation HATS 33,938.75 1996 Improvement Bonds 20.438.75 1997 Improvement Bonds 46,203.75 1998 Improvement Bonds 31,426.25 1989 Improvement Bonds 1998 Improvement Bonds 60,000.00 419,489.36 0 419,499.38 1,945,000.00 0.00 The following funds need to be wired - PRINCIPAL payments Chase NYC ABA # 021 -000 -021 to credit the account of Cede & Co. do THE DEPOSITORY TRUST COMPANY for Redemption Deposit Account # 066-027- 306 211 City of Hutchinson MN OBI FIELD - PA 50317950 19MA G. O Medical Facilites Firstar 1990 G. O Taxable Medical Facilities Firstar 1990 Improvement Bonds 250,000.00 1991 Improvement Batas 185,000.00 1992 Improvement Bonds 205 1993 Improvement Bonds 180 1994 Improvement Bonds 340 1995 Improvement Bonds 360,000.00 1995B General Obligation HATS 80,000.00 19% Improvement Bonds 95 1997 Improvement Bonds 190.000.00 1998 Improvement Bonds 60,000.00 1999 Improvement Bads 0 1,945,000.00 TOTAL 2.364,489.38 (FAX of bond document must be made at same time for principal payment) WIRE TRANSFERS —OPEN HOLD COUNCIL REPORT A PAYROLL ACCOUNT - PAYROLL OF JANUARY 14, 2000 PERIOD ENDING: 01/08/00 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID $18,141.77 0140 $11,565.97 0140 $433.18 0140 ACCT# NAME 9995 -2081 WITH. TAX ACCOUNT 9995 -2226 9995 -2228 DESCRIPTION Employee Contribution - Federal Tax Employee Contribution - Soc. Security Employee Contribution - Medicare $30,140.92 Sub -Total - Employee Contribution $7,181.57 0140 9995 -2226 $4,817.58 0140 9995 -2228 $11,999.15 Sub -Total - Employer Contribution $42,140.07 Grand Total - Withholding Tax Account $7,265.72 Finance Director Approval Employer Contribution - Social Security Employer Contribution - Medicare 9995 -2082 MN DEPT OF REVENUE 1 0 �1 L� MMEDIATE PAY COUNCIL REPORT 25- JAN -2000 (14:01) page -__ ----------- --- - - - - -- _ -__-------_----__ - - -- 1989 T.MPROV. BDS FIRSTAR BANK OF MINNESOTA BOND PAYMENT $128,906.25 < -> $128,306.25* 5268.38 5268.38• $193.38 $193.38* $400.00 $400.00* $273.77 $5,297.00 $456.90 $1,087.14 $1,641.83 $80.00 $7.98 $544.76 $9,389.38* $212,167.50 $212,167.50* $218.38 $218.38* $19.95 $630.91 $650.86* $565.00 $27.88 $1,962.38 $100.00 $195.44 $2,068.46 $162.89 $144.00 $52.02 $75.00 $30.00 $16,378.65 $250.00 $150.00 $22,161.72* $14.00 $14.00* $374,369.85* E A IMPROV. BDS FIRSTAR BANK OF MINNESOTA PAYING AGENT FEE 1990 TIDS FIRSTAR BANK OF MINNESOTA PAYING AGENT FEE AIRPORT RENOVAT. MCLEOD COOP POWER LIGHT POLE c h GENERAL FUND CZECH, RANDY REIMB- SNACKS PURCHASED DEPT NATURAL RESOURCES DNR FEES TO STATE HOUSKE- JACKLITCH, ANN REIMS- MILEAGE DEC 1999 HUTCHINSON TEL CO JAN SERVICE MCLEOD COOP POWER DEC UTILITY MCLEOD SEARCH & RECOVERY DIVER EQUIP REPAIR OTTO, JUDY REIMB -HOT CHOC MIX TEMPLETON INC DEC EMPLOYER CONTRIB c +> HOSPITAL BONDS FIRSTAR BANK OF MINNESOTA BOND PAYMENT c *> LIBRARY FOND DS FIRSTAR BANK OF MINNESOTA PAYING AGENT FEES LIQUOR STORE CIGAR AFICIONADO SUBSCRIPTION RENEWAL QUALITY WINE & SPIRITS CO. JAN LIQUOR OLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIS 1/8/00 AMERICAN FAMILY INS CO. EE CONTRIB 1/8/00 CITY OF HUTCHINSON EE CONTRIB - MEDICAL 1/8/00 GREAT WEST LIFE INS. CO. EE CONTRIB 1/8/00 H.R.L.A.P.R. EE CONTRIB 1/8/00 - ICMA RETIREMENT TRUST EE CONTRIB 1/8/00 MN CHILD SUPPORT PAYMENT CENTE CHILD SUPPORT PYMT 1/8/00 PERA LIFE INS CO. EE CONTRIB 1/8/00 PERA- D.C.P. EE COTNRIB 1/8/00 PRUDENTIAL EE CONTRIB 1/8/00 PRUDENTIAL MUTUAL FUNDS EE CONTRIB 1/8/00 PUBLIC EMPLOYEES EE CONTRIB 1/8/00 TEMPLETON INC EE CONTRIB 1/8/00 WADELL & REED EE CONTRIB 1/8/00 WATER /SEWER FUND HUTCHINSON AREA HEALTH CARE REG- MARION GRAHAM 5268.38 5268.38• $193.38 $193.38* $400.00 $400.00* $273.77 $5,297.00 $456.90 $1,087.14 $1,641.83 $80.00 $7.98 $544.76 $9,389.38* $212,167.50 $212,167.50* $218.38 $218.38* $19.95 $630.91 $650.86* $565.00 $27.88 $1,962.38 $100.00 $195.44 $2,068.46 $162.89 $144.00 $52.02 $75.00 $30.00 $16,378.65 $250.00 $150.00 $22,161.72* $14.00 $14.00* $374,369.85* E A to OPEN -HOLD COUNCIL REPORT B 25 -JAN -2000 PAGE 1 GENERAL FUND BUSINESSWARE SOLUTIONS CABLE, WALL PLATE $5,194.99 HUTCH TRANS FAC BUSINESSWARE SOLUTIONS CARTRIDGES $117.15 WATER/SEWERFUND BUSINESSWARE SOLUTIONS ISOBAR $259.69 TOTAL $5,571.83 • 0