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cp01-25-2000 cAh Ah Ah
1W
JANUARY
qW
SUNDAY
MONDAY
TUESDAY
2000
-23-
-24-
-25-
Noon — Hutchinson Safety Council
HUTCHINSON
Meeting at Heritage Center
7:00 a.m. — Leadership Team Mtg.
CITY
in Main Conf. Room
CALENDAR
3:30 p.m. — Open Bids for Two
Squad Cars at City Center
9:00 a.m. — Management Team
Mtg. in Main Conf. Room
4:30 p.m. — Library Board Meeting
WEEK OF
at Library
4:30 p.m. — City Council Work-
shop in Main Conf. Room
January 23 -29
5:00 p.m. — Tree Board at City
Center
5:30 p.m. - City Council Mtg.
5:30 p.m. — Airport Commission at
in Council Chambers
Airport Lobby
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-26-
-27-
-28-
-29-
CONFERENCE /SEMINAR/
7:00 a.m. — HCDC/EDA Board
TRAINING/VACATION
Meeting in Main Conference
24-28 Dolf Moon & (C)
3:00 p.m. — Utilities Commission
Room
Marlin Torgerson
at Utilities Office
25 -28 John Rodeberg (C)
1/24- Julie Wischnack (ML)
3/6
C =Conference
M = Meeting
S = Seminar
T =Training
V =Vacation
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 25, 2000
2. INVOCATION — Pastor Paulus Pilgrim, Faith Lutheran Church
♦ PRESENTATION OF TWENTY -YEAR AWARD TO KENNETH WICHTERMAN
♦ PRESENTATION OF PLAQUES OF RECOGNITION TO OUT -GOING BOARD AND
COMMISSION MEMBERS
3. MINUTES — Regular Meeting of January 11, 2000
4. CONSENT A G .NDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
I. PLANNING COMMISSION MINUTES OF DECEMBER 21, 1999
2. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF
NOVEMBER 16, 1999
(b) RESOLUTIONS AND ORDINANCES
• 1. ORDINANCE NO. 00 -266 — ORDINANCE AMENDING CEMETERY
RULES AND REGULATIONS (WAIVE SECOND READING AND
ADOPT)
2. RESOLUTION NO. 11400 — ACCEPTING PLEDGED SECURITIES
FROM MARQUETTE BANK, N.A., HUTCHINSON OFFICE
3. RESOLUTION NO. 11401 — TRANSFERRING $25,000 FROM 1998
IMPROVEMENT DEBT SERVICE FUND TO SPECIAL ASSESSMENT
DEBT SERVICE BONDS AND TRANSFERRING $17,000 FROM
GENERAL OBLIGATION FIRE HALL DEBT SERVICE FUND TO
GENERAL OBLIGATION DEBT SERVICE FUNDS
(c) APPOINTMENTS:
• JASON OLSEN TO PLANNING COMMISSION (UNEXPIRED TERM)
• KEITH FISCHER TO HCDCIEDA BOARD
(d) APPLICATIONS:
♦ TOBACCO LICENSE FOR TOTAL MART
♦ GAMBLING LICENSE FOR HUTCHINSON BAND BOOSTERS
(e) "RIGHT -OF- ENTRY" PERMIT WITH DAHL & ASSOCIATES
(f) PLANNING COMMISSION ITEMS
1. REZONING FROM R -1 TO R -2 FOR PORTION OF PLAT AND
PRELIMINARY PLAT FOR 122 LOTS REQUESTED BY GREAT
PLAINS COMPANIES INC. (WEST OF LAKEWOOD DRIVE AND
NORTH OF SOUTH GRADE ROAD) WITH FAVORABLE
CITY COUNCIL AGENDA — JANUARY 25, 2000 •
RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT
RESOLUTION NO. 11397 AND WAIVE FIRST READING OF
ORDINANCE AND SET SECOND READING FOR FEBRUARY 8, 2000)
2. CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING
LUTHERAN CHURCH TO EXPAND EXISTING CHURCH FACILITIES
LOCATED AT 1040 SOUTH GRADE ROAD WITH FAVORABLE
RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT
RESOLUTION NO. 11398)
3. CONDITIONAL USE PERMIT REQUESTED BY ALLIED
MECHANICAL TO EXTEND TIMEFRAME FOR EXISTING
TEMPORARY TRAILER TO BE USED AS OFFICE LOCATED AT 340
MICHIGAN STREET WITH FAVORABLE RECOMMENDATION FOR
SIX MONTHS WITHOUT STAFF RECOMMENDATION (ADOPT
RESOLUTION NO. 11399)
Action — Motion to approve consent agenda
lal ul I\ . 11 I
(a) PRESENTATION OF RISK MANAGEMENT PLANS FOR CHLORINE FOR
WATER TREATMENT PLANT AND WASTEWATER TREATMENT FACILITY
Action — Motion to close hearing — Motion to reject — Motion to approve .
COMMUNICATIONS REQUESTS AND PETITIONS — NONE
1►10 lei 61 3, I 1 t I► •
i
(a) CONSIDERATION OF REQUEST TO APPROVE CHANGE ORDER FOR
ADDITION OF BAGHOUSE TO BIOSOLIDS DRYING FACILITY PROJECT
Action — Motion to reject — Motion to approve
(b) CONSIDERATION OF REQUEST FROM KNIGHTS OF COLUMBUS TO
WAIVE CONDITIONAL USE PERMIT FEE FOR PORTABLE SIGN
ADVERTISING ANNUAL FISH FRY
Action — Motion to reject — Motion to approve
(c) CONSIDERATION OF PURCHASING BRUSH CHIPPER
Action — Motion to reject — Motion to approve
(d) CONSIDERATION OF AWARDING BID FOR TWO POLICE DEPARTMENT
SQUAD CARS
Action — Motion to reject — Motion to approve •
CITY COUNCIL AGENDA — JANUARY 25, 2000
(e)
CONSIDERATION OF MARKETING AGREEMENT FOR COMPOST
Action — Motion to reject — Motion to approve agreement
(f)
CONSIDERATION OF RECLASSIFICATION RECOMMENDATION
Action — Motion to reject — Motion to approve
(g)
CONSIDERATION OF APPROVING 1999 PAY EQUITY IMPLEMENTATION
REPORT
Action — Motion to reject — Motion to approve
(h)
CONSIDERATION OF APPROVING 2000 FEE SCHEDULE PROPOSAL
Action — Motion to reject — Motion to approve
(i)
CONSIDERATION OF CITY POLICY REVISIONS /AMENDMENTS
Action — Motion to reject — Motion to approve
(j)
CONSIDERATION OF APPROVING PROPOSED 2000 CITY CALENDAR
Action — Motion to reject — Motion to approve
• (k)
CONSIDERATION OF RESOLUTION TO PURCHASE 13 ACRES OF LAND
FOR CONSTRUCTION OF NEW ELECTRICAL SUBSTATION FOR USE BY
HUTCHINSON UTILITIES
Action — Motion to reject — Motion to approve and adopt Resolution
(1) CONSIDERATION OF RESPONSE REGARDING ASSESSMENT/WATER
SERVICE REPLACEMENT
Action -
9. MISCELLANEOUS
(a) COMMUNICATIONS
1 : lu :�': •► :►II �.rr :: �l NCI
(a) VERIFIED CLAIMS
Action — Motion to approve and authorize payment from appropriate funds
WINE W-WrITWORI T U MM
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Hutchinson Citv Center
C
111 11 v Street SE
Hutchla m NN 55350 -2522
320- 587- 5151/Fm 320- 236 -1240
January 10. 2000
Mr. Kenneth Wichterman
833 Lewis Ave. S.W.
Hutchinson, MN 55350
RE: Recognition of Years of Service
Dear Ken:
Because you were unable to attend the employee holiday party on December 10, we were not
able to present you with your twenty -year award.
As a result, we would like to invite you to attend the City Council meeting on Tuesday, January
25, 2000. At the meeting, Mayor Torgerson will present your award to you. If possible, we
would ask that you be at the meeting at 5:30 p.m. as we will make the presentation to you at the
beginning of the meeting.
Please contact me if you are unable to attend the meeting, and we will make other arrangements
for you to receive your award.
Sincerely,
CITY OF HUTCHINSON
1 4
Gary D. Pla z
City Administrator
cc: Mayor Torgerson
Pnmd w =yckd pw" -
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 11, 2000
1. Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson,
Council Members Jeff Haag, John Mlinar, Kay Peterson and Duane Hoversten. Also
present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and City
Attorney Marc A. Sebora.
2. Reverend Paulus Pilgrim gave the invocation.
flu 1 11U I D&y
The minutes of the regular meeting of December 14, 1999, December 28, 1999 and special
organizational meeting of January 3, 2000 were approved as presented.
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT
PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF DECEMBER 2, 1999
• (b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11391 — ACCEPTING PLEDGED SECURITIES
FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MN
2. RESOLUTION NO. 11392 — RESOLUTION SUPPORTING
HUTCHINSON TRANSPORTATION PLAN
3. RESOLUTION NO. 11394 — RELEASING PLEDGED SECURITIES
FROM FIRST MINNESOTA BANK N.A., HUTCHINSON, MN
(c) COMMERCIAL /RECYCLING HAULERS LICENSE FOR WITTE SANITATION
INC.
(d) APPOINTMENTS
➢ COUNCIL MEMBER DUANE HOVERSTEN TO HCDC/EDA BOARD
➢ NORMAN HOEFER TO SENIOR ADVISORY BOARD (SECOND TERM)
➢ DAVID WETTERLING TO UTILITIES COMMISSION (SECOND TERM)
➢ ROBERT HANTGE TO AIRPORT COMMISSION (SECOND TERM)
Motion by Peterson, second by Mlinar, to approve the consent agenda. Motion
unanimously carried.
5. PUBLIC HEA_RiNG - NONE
6. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) UPDATE REPORT BY SCOTT L. YOUNG OF EARTH TECH REGARDING
CITY COUNCIL MINUTES — JANUARY 11, 2000
WASTEWATER RATE STUDY
Scott L. Young of Earth Tech reported he had reviewed the water rate increase with
City staff. He recommended waiting until a later time to implement the rate increase.
In late February Young will report to the staff, and he will present the report to the
City Council in March.
MCI y Q1 . : 1 1►1
(a) CONSIDERATION OF DECLARING VACANCY OF COUNCIL MEMBER ON
HUTCHINSON CITY COUNCIL
Motion by Mlinar, second by Peterson, to approve the vacancy and adopt Resolution
No. 11393. Motion unanimously carried.
•
(b) CONSIDERATION OF APPOINTING COUNCIL MEMBER
➢ MICHAEL CAMPA
➢ STEVE COOK
➢ JIM HAUGEN •
Motion by Mlinar, second by Peterson, to ratify the appointment of Jim Haugen to
fill the City Council vacancy. Motion unanimously carried.
(c) CONSIDERATION OF REQUEST TO ADVERTISE FOR BIDS FOR
WASTEWATER DRYING FACILITY ASHBROOK BELT PRESS HIGH SOLIDS
RETROFIT EXTENSIONS
Motion by Peterson, second by Haag, to approve advertising for bids. Motion
unanimously carried.
(d) CONSIDERATION OF APPROVING ADVANCED CASH FOR PURCHASE OF
GRAIN ELEVATOR PROPERTY AND BUSINESS
Director Julie Wischnack reported on the glitch in the purchase of the grain elevator.
She stated that due to a discrepancy in the DNR budget reports, there was a
$5,758.00 budget shortfall to complete the demolition. Since there may be additional
funding available in June 2000, the City will submit an application to the DNR.
Rodeberg stated that the City would not be involved in the demolition, but rather in
the site work completion. Since the DNR will not release the remaining $96,235.00
funding until the entire project is completed, it was recommended that the City
advance $96,000.00 to the Region to cover the project until funding is granted.
Motion by Haag, second by Hoversten, to approve the recommendation that the City
advance $96,000.00 to the Region to cover money for the project. Motion
0
CITY COUNCIL MINUTES — JANUARY 11, 2000
unanimously carried.
(e) CONSIDERATION OF REQUEST TO HOLD BAVARIAN HAUS
OKTOBERFEST 2000 ON SEPTEMBER 22 & 23, 2000 IN CITY PARKING LOT
Rodeberg requested to defer this item to a February meeting. He wanted to meet
with some neighbors who had contacted him to discuss some issues.
Motion by Mlinar, second by Haag, to defer. Motion unanimously carried.
(f) DISCUSSION OF SOUTH AREA TRUNK SEWER PROJECT
Rodeberg requested that the City Council: (1) accept the Report on Feasibility
prepared by SEH and authorize the preparation of plans and specifications at an
estimated cost of $1,751,700.00, with the money to come out of the sewer fund;
(There will be no assessments since no property is within the city limits at the
present time.); (2) approve the letter agreement with SEH -RCM to complete the
plans and specifications at a proposed rate of $55,524.69; and (3) approve Resolution
No. 11395 authorizing acquisition for utility and street purposes.
Motion by Hoversten, second by Mlinar, to accept the "Report on Feasibility" and
authorize preparation of plans and specifications, approve the letter of contract and
adopt Resolution No. 11395. Motion unanimously carried.
(g) CONSIDERATION OF .AMENDMENTS TO CEMETERY RULES AND
REGULATIONS AND CORRESPONDING FEE ADJUSTMENTS
Motion by Mlinar, second by Peterson, to approve the amendments and fee
adjustments and to adopt Resolution No. 11396 and waive first reading of Ordinance
No. 00 -266 and set second reading for January 25, 2000. Motion unanimously
carried.
(h) PRESENTATION OF FINAL REPORT BY COMMUNITY NEEDS TASK FORCE
Steve Cook, Chair of the Community Needs Task Force, presented the final report
to the City Council. He stated the Task Force's recommendations were divided into
the following three areas.
1. COMMUNICATIONS
a. Since the survey indicated that the people wanted more information about
City issues, it was recommended that a regular column appear in the
Hutchinson Leader
b. Since no one media source reaches everyone, it was recommended that a
variety of communication possibilities be used.
J
3
CITY COUNCIL MINUTES — JANUARY 11. 2000 0
c. The Task Force recommended that the City continue to conduct community
surveys every three to five years in a similar manner as the 1999 survey was
done.
2. FACILITY AND PROGRAM NEEDS
a The Community Needs Task Force identified the following as the top five
facility and program needs.
1. Education Needs
2. Community Center
3. Senior Center
4. Teen Center
5. Affordable Housing
The Task Force suggested converting the Park Elementary School into a
multiple use community center when the school is replaced and vacated. A
list of 20 possible uses for the facility was presented. Cook also provided the
advantages and disadvantages of remodeling and using the building as a
community center. •
THE PROCESS
It was reported that the survey responders supported the following five items
a. People overwhelmingly want the right to vote on major new facilities.
b. If multiple projects are included on a referendum, then the public
overwhelmingly wants to be able to vote on each project individually.
C. People prefer to vote in the November elections.
d. If a special election is required, then using a mail ballot is preferred.
e. Most people agree that there should be a local vote on an issue before
it goes to the State Legislature.
Cook addressed other needs and issues that had come to the attention of the Task
Force during presentations from various groups. He also noted that in the survey
only 30% of the public preferred the million dollar State grant going to a privately
financed and managed conference center. In addition, 80% of the respondents
thought public use of such a facility was important if the City offered the grant
money to a private developer. It was the Task Force's opinion that the public wanted
the grant money used on a public use building such as a community center.
The Mayor commended the Task Force on its extensive report that contained a great 0
•
CITY COUNCIL MINUTES — JANUARY 11, 2000
amount of important information. He thought the suggestions and ideas should be
reviewed, and the report should be referred to the HCDC. The Mayor questioned if
the State grant money could be extended.
Haag commented that he liked the idea of the Park Elementary School site being
given a value. However, he thought the disadvantage could be the operating cost of
ownership while acquiring the facility from the School District and making it into a
community facility. The maintenance costs could be high, but the overview of the
school use was good.
Mike Campa stated he thought the building could have public use.
Roger Petersen commented that it was not the Task Force's task to outline all the
steps in the process, but rather only to present the "big picture." The committee
members were not trying to resolve all the issues at this meeting.
Roger Steams informed the City Council that Steve Cook chaired the committee.
Also, he basically wrote the final report, with input and editing of the contents by the
committee members.
• Mike Ribich stated that since all of the information was available, it would be
presented to the public for their reaction and input.
Hoversten stated that he appreciated the report and felt the ideas should be used and
not shelved. He recommended assigning a City department to determine the
financial information.
Mlinar thanked the Task Force for all their work.
Peterson extended a thank you to the Task Force for the report they had presented to
the Council for their further review. She stated it contained conclusions that were
based on the survey report.
u 1 tai a W. glllby
(a) COMMUNICATIONS FROM DIRECTOR RANDY DEVRIES
Director Randy DeVries requested a special City Council workshop on January 25,
2000 at 4:30 p.m. to review the biosolids drying project and change order. Mr. Ed
Nevers of Donohue will be present to explain the project.
40 Motion by Mlinar, second by Peterson, to approve the workshop. Motion
CITY COUNCIL MINUTES — JANUARY 11, 2000
•
unanimously carried.
(b) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON
The Mayor stated that since he would be attending a meeting in Grand Rapids, MN
on January 25, he would not be able to attend the 1:00 p.m. meeting with the
communications group at LOGIS. He requested authorization for the City Council
members to attend since it would be a quorum in attendance.
Motion by Haag, second by Mlinar, to approve the January 25 LOGIS meeting.
Motion unanimously carried. -
(c) COMMUNICATIONS FROM CITY ATTORNEY
Sebora commended the Community Needs Task Force for their excellent work in
writing and presenting the final report.
(d) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR
Mlinar commended the Mayor on being selected to participate in the Blandin •
Leadership Conference.
(e) COMMUNICATIONS FROM CITY ADMINISTRATOR
Plotz mentioned setting up a calendar of events to cover the year.
(f) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg commented on homeowners who wanted their water tested to determine
if it was pumped directly into the City's sanitary sewer. It was noted that since older
homes were built to drain water into the City's sanitary sewer line, there wouldn't be
a penalty but the necessary corrections would be required.
Rodeberg also reported that he received two letters addressed to the City Council.
Greg Pearce, 786 Madson Avenue SW, wrote regarding water service in front of his
property. The second letter, from Merlyn and Lucille Danielson, 1060 Dale Street
SW, pertained to a question on their assessments. Both of these issues will be dealt
with at the next City Council meeting.
► _ W _t 101:4 "l Iul 0 .
(a) VERIFIED CLAIMS 0
0
CITY COUNCIL MINUTES — JANUARY 11. 2000
Motion by Mlinar, second by Haag, to approve the claims and authorize payment
from the appropriate funds. Motion unanimously carried.
There being no further business, the meeting adjourned at 6:45 p.m.
40
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, December 21, 1999
FAR '; ?l�R ��;, ,., i
.,a.
al . CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Dean
Kirchoff, Dave Westlund, Dean Wood, Bill Arndt. and Jim Haugen. Absent: Jeff Haag and Jeff Jones. Also present:
Julie Wischnack, Director of Planning and Zoning; Holly Kreft, Planning Coordinator, and Richard Schieffer, City Legal
Counsel.
2. CONSENT AGENDA
a) CONSIDERATION OF MINUTES OF NOVEMBER 16, 1999
Mr. Westlund made a motion to approve the minutes. Seconded by Mr. Kirchoff. The motion carried
unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION OF VARIANCE FOR LOT COVERAGE AND LOT SPLIT AS REQUESTED BY
PAUL BETKER. (815 & 817 HILLCREST ROAD NE)
Chairman Wood opened the hearing at 5:35 p.m. with the reading of publication #6094 as published in The
Hutchinson Leader on Thursday, December 9, 1999.
Ms. Kreft provided the background information pertaining to the application of lot split and variance by Mr.
Betker. Commissioners asked if any of the porch could be built Staff stated that no it was not possible, since
only 37 square feet would be available. Mr. Arndt stated that many times these porches become full residential
• use. Paul Betker, applicant, stated these lots are short because of the wetland and that was his hardship. The
applicant stated that he would like to be granted the variance before the property was sold because the added
porches would have higher value. Mr. Kirchoff asked about the lot to the north. Mr. Betker stated that there
were no neighbors to have a problem with the variance. Mr. Westlund asked about the lot coverage regulation
and why it is necessary. Ms. Wischnack explained that lot coverage is for water quality issues.
Mr. Arndt moved to close the hearing. Westlund seconded. Motion carried unanimously and hearing closed
at 5:48 p.m. Mr. Haugen moved to approve the lot split. Mr. Westlund seconded. Ayes 5 Nays 0. Mr. Haugen
moved to approve variance. Mr. Kirchoff seconded. Mr. Wood asked about the impact of approving a variance.
Mr. Schieffer explained that the lot size is what is questionable, not the wetland. Mr. Schieffer further explained
that runoff and storrwater issues are the reasons for the lot coverage requirements. Mr. Schieffer stated there
is a cumulative effect of granting this type of variance. Mr. Betker stated that the City told him he could build
what he wanted to. Mr. Schieffer stated the owner is responsible for finding out the regulations for a lot before
purchasing or developing those lots. Motion carried Ayes 4 Nays 1 (Mr. Wood voting nay.)
b) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT A NEW PARKING LOT AT
THE HIGH SCHOOL. (SOUTH OF ROBERTS ROAD AND NORTH OF TENNIS COURTS)
Chairman Wood opened the hearing at 5:52 p.m. with the reading of publication #6096as published in the The
Hutchinson Leader on Thursday, December 9, 1999,
Ms. Wischnack explained request It is for a faculty parking lot with 87 parking spaces. Mr. Jeff Berdan of 1114
Roberts Road, representing the neighborhood raised the following concerns: need, safety for vehicles and
pedestrians, and potential area for students to congregate. He stated that the current parking lots are not being
utilized and provided photographs as evidence. Mr. Berdan also stated that there are safety issues both with
the proximity of the trail and the reduced visibility created by the parked buses. Ms. Wischnack claried that
staff recommended that the driveway be a rightonty exit, but would be a full entrance. Mr. Brian Mohr, Director
of Building and Grounds for the school, stated that currently the school uses the Catholic church parking lot.
• He also stated that by creating a lot for the faculty there would be a possibility of moving the buses to another
location. He also stated that the school would issue parking permits for the lot and it would possibly be used
as an overflow lot. Mr. Berdan also had other concerns including the potential for students using this lot to
congregate after school hours.
4-1)-q
Because of the numerous issues discussed, Chairman Wood suggested that there be a meeting between the
school and the neighborhood. Ms. Wschnack stated that either staff could meet with the school board or there
could be a meeting held with the school officials, staff, and the concerned neighbors. Chairman Wood directed
staff to hold an informational meeting prior to the next Planning Commission meeting.
Mr. Arndt made a motion to recommend table of the request until January 18, 2000 at 5:30 p.m. to allow for a
meeting between concerned neighbors, the school, and staff. Seconded by Mr. Kirchoff. The motion carried
unanimously.
C) CONSIDERATION OF REZONING AND CONDITIONAL USE PERMIT FROM R -1 TO C-4 FOR AN
AUTO REPAIR CENTER AS REQUESTED BY BERNIE MCRAITH. (AIRPORT ROAD AND STATE
HWY 15)
Chairman Wood opened the hearing at 6:20 p.m. with the reading of publication #6090 as published in The
Hutchinson Leader on Thursday, December 9, 1999.
Ms. Wschnack showed the location map and explained that since this property was recently annexed that is
zoned R -1 Single Family Residential. There is C-4 zoning to the north of the property and I/C zoning to the
south and west The proposed building would be 40'X 200' and the access would be from County Road 8. The
parking lot as shown on the survey would meet the requirements. Staff has the following concerns: city sewer
and water are currently almost Y4 mile away which means that the water would need to be treated by a septic
system, gas is also not available, and electricity would not be available to next spring or summer. Staff
recommends denial of the rezoning because: I/C is more oompatiable, conditional use permits are required for
all uses in the I /C, and the I/C would allow for more variety of uses. Staff also recommends denial of the
conditional use permit because of the lack of infrastructure, the precedent for allowing septic systems in city
limits, and the area is outside the stage growth plan which leads to "leapfrogging " of city services. Currently
the only two other sites within the city that have septic systems are the Meadow Links golf course and the
Airport. Mr. Arndt asked if stormwater ponding would be necessary. Ms. Wschnack stated that It would not
be based on the proposed plan, but any future expansion may require it.
Mr. McRaith, applicant, stated that he currently owns the Champion Auto building and needs to relocate. He
stated that he would rather be rezoned C-4 so that he doesn't have to go through the conditional use process
every time. Mr. Arndt asked what the airport zone is in this area. Ms. Wischnack replied that it falls within the
"C' which is the least restrictive. Mr. McRaith stated that he didn't feel that bertning was necessary since this
is a commercial business. Mr. Arndt stated that at the current business there were sometimes 6-10 vehicles
stored outside while waiting to be repaired and that he felt they should be stored in back of the building. Sta�
recommends that bonding and a signed agreement with Mr. McRaith be included should the Plannin
Commission wish to approve the request
Mr. Rick Albin, operator of Champion Auto, had three questions for staff and/or the commission. He asked if
the staged growth plan was written before the large amount of growth in the area. Ms. Wschnack replied that
is was written in 1998 and that it was known that the current businesses would be going into this area. Mr. Albin
asked for clarification in the staff report as to what was meant by concern for a negative precedent. Ms.
Wschnack explained that this referred to the allowance of septic systems within city limits. Mr. Albin questioned
why berming was necessary. Ms. Wschnack explained that this may be a high traffic area and should vehicles
be stored outside, berming should be done.
Mr. McRaith stated that if the Planning Commission were more open to rezoning to I /C, he would be willing to
change his request. Chairman Wood polled the commission as to their feelings and all members were in
agreement that I/C would be a more acceptable zoning. Chairman Wood directed staff to provide the
commission with sample agreements for septic systems. Mr. McRaith withdrew both requests and stated that
he would reapply for the January 18' meeting. No action was taken by the commission.
4. NEW BUSINESS
a) DISCUSSION OF COMMUNICATION TOWER ORDINANCE AMENDMENT.
Ms. Kreft presented some information provided by the Minnesota League of Cities on model ordinances dealing
with towers. Discussion ensued about different requirements possible for the ordinance. Mr. Bennie Knutson
was present to discuss his views on the ordinance and that he would like to see the Planning Commission error
on the side of safety when considering these issues. The commission directed staff to draw up a preliminary
ordinance. They agreed the folkwving items should be considered: oo4ocation search requirement, requirement
for monopole towers, setbacks more restrictive in residential areas, requirement of conditional use permit, and
addressing of lighting and landscaping issues. A
5. OLD BUSINESS
a) DISCUSSION OF REZONING REQUEST BY GREAT PLAINS DEVELOPMENT FOR
BRIDGEWATER ESTATES.
Representatives from RLK Kuusisto were present to discuss the viability of rezoning a portion of the preliminary
plat to R -2 for smaller single family homes and twinhomes. They presented a sketch plan showing the proposed
area and the reconfigured streets to meet staff s recommendations. The Planning Commission stated that the
proposal seemed to meet the concems that were addressed at the previous meetings.
W COMMUNICATION FROM STAFF
ADJOURNMENT
Being no further business the meeting adjourned at 8:05 p.m.
41
HUTCHINSON AREA HEALTH CARE
REGULAR BOARD OF DIRECTORS MEETING — November 16. 1999
Hospital — Conference Room A/B — 5:30 PM
Present Paulette Slanga, Chairperson; Bob Peterson, Vice Chairperson; Steven Snapp, Secretary;
Tom Daggett, Trustee; Don Erickson, Trustee; and Pastor Randy Chrissis, Trustee; Dr. Mark
Matthias, Chief of Staff/Trustee
Others Presenr Phil Graves, President; Robyn Erickson, Care and Program Support Division
Director, Pat Halverson, Community Care Division Director; Jane Lien, Acute Care Division
Director. Pam Larson, Finance, Information and Material Services Division Director, Linda
Krentz, Bums Manor Nursing Home Administrator; and Corrinne Schlueter, Recorder.
The meeting was called to order at 5:35 PM.
Linda Ziemer, Human Resouces Generalist, gave an overview of the organizations Health
Insurance Program. The City of Hutchinson, Hutchinson Utilities, and Hutchinson Area Health
Care share in a self insured program that is administered by CC Systems, a Claims
Administration Program through Blue Cross. The plan is pan of the Select Care PPO Network.
Ziemer stated that our costs have increased by 47% in the past 12 -month period. As a result we
are exploring alternative options with the assistance of Berkley Risk Services, our insurance
consultants.
Current Plan — With 47% Increase
Premium Costs
Single - $188.06 $276.45
Family - S416.77 $612.65
Health Insurance Plan options and design to be considered are:
• Other networks
- BC /BS AWARE
- Preferred One
• Increase deductible amounts
• Increase out -of- pocket maximums
• Prescriptions
1. Increase co- payment amounts
- Consider co- payment dollar increase (ie: to $10 or S15)
- Consider co- payment percentage increase (ie: 20% of cost)
2. Mandate generic substitutions
Dollar Amount
of Increase
S88.39
$195.88
• Look at co- payment plans — where employee contributes a co -pay amount toward each
service.
(example: S 15 co -pay for office visit,
S40 co-pay for ER visit)
0
4 —17 — a2.
ct�
Board of Directors Meeting - November 16, 1999
Page two
Prescription + Formulary 57.50 co -pay 510 co -pay mandatory generic
Coverage + Non - Formulary $10.00 co -pay $10 co -pay mandatory generic
5500 out -of -- pocket max $500 out -of- pocket max
Administration is in the process of making decisions on plan design and the choice of insurance
company. The plan as outlined above may change as we continue to seek input and compare our
plan with others. Graves requested authority to make the decision regarding the selection of the
insurance company and plan design. He explained that an employee test group would be used
once the company and plan design is chosen.
• Following discussion, motion was [trade by Erickson, seconded by Chrissis to
delegate to the President the authority to select a plan that will reduce health .
insurance premium cost from the 47% increase and to establish a rate structure that
will allow for the organization as well as employees to participate in the increase.
All were in favor. Motion carried.
Minutes of Past Meeting. The minutes of the October 19, 1999, meeting were presented
and discussed.
• Following discussion, motion was made by Peterson, seconded by Matthias, to
approve the minutes of the October 19, 1999, meeting. All were in favor. Motion
carried.
II. Medical Staff Meeting Minutes and Credentialing. Dr. Matthias presented and discussed
the October minutes of the Executive Committee Meeting. Matthias reported on the
initial appointments, provisional and reappointments for the medical staff. He also
reported on the five voluntary resignations. These include: Dr. Mark Wilkowske, Ben
Giesen, CRNA; Ron Beare, CRNA; Sandra Estenson, PA; and Marcia Soules, NP.
Initial Appointments:
Dr. Noelle Dowling ER Courtesy
Dr. John Robinson ER Courtesy
Provisional:
Roger Carlson Ortho Tech Allied Health Dependent
Craig Bergh CRNA Allied Health Dependent
Dr. Rodney Peterson Ortho Courtesy
Current Plan
Proposed Plan (draft)
Deductible
S 100 /person
S 150 /person
5200 /family
5300 /family
Covered Percentage
80/20 of next
80/20 of next
Following deductible
52000
52000
Out of Pocket
5500 /person
5550 /person
Maximum/Year
SI000 /family
$I100 /family
Prescription + Formulary 57.50 co -pay 510 co -pay mandatory generic
Coverage + Non - Formulary $10.00 co -pay $10 co -pay mandatory generic
5500 out -of -- pocket max $500 out -of- pocket max
Administration is in the process of making decisions on plan design and the choice of insurance
company. The plan as outlined above may change as we continue to seek input and compare our
plan with others. Graves requested authority to make the decision regarding the selection of the
insurance company and plan design. He explained that an employee test group would be used
once the company and plan design is chosen.
• Following discussion, motion was [trade by Erickson, seconded by Chrissis to
delegate to the President the authority to select a plan that will reduce health .
insurance premium cost from the 47% increase and to establish a rate structure that
will allow for the organization as well as employees to participate in the increase.
All were in favor. Motion carried.
Minutes of Past Meeting. The minutes of the October 19, 1999, meeting were presented
and discussed.
• Following discussion, motion was made by Peterson, seconded by Matthias, to
approve the minutes of the October 19, 1999, meeting. All were in favor. Motion
carried.
II. Medical Staff Meeting Minutes and Credentialing. Dr. Matthias presented and discussed
the October minutes of the Executive Committee Meeting. Matthias reported on the
initial appointments, provisional and reappointments for the medical staff. He also
reported on the five voluntary resignations. These include: Dr. Mark Wilkowske, Ben
Giesen, CRNA; Ron Beare, CRNA; Sandra Estenson, PA; and Marcia Soules, NP.
Initial Appointments:
Dr. Noelle Dowling ER Courtesy
Dr. John Robinson ER Courtesy
Provisional:
Roger Carlson Ortho Tech Allied Health Dependent
Craig Bergh CRNA Allied Health Dependent
Dr. Rodney Peterson Ortho Courtesy
Board of Directors Meeting — November i 6. 1999
Page three
Reappointments.
Dr. Robert Fisher Urology
Bruce Craig CRNA
u
Dr. Mark Wilkowske
Oncology
Ben Giesen
CRNA
Ron Beare
CRNA
Sandra Estenson
PA
Marcia Soules
NP
Active
Allied Health Dependent
Active
• Following discussion, motion was made by Peterson, seconded by Erickson to
approve the minutes of the November 9, 1999, meeting and grant membership and
privilege to the above listed practitioners. All were in favor. Motion carried.
II. New Business.
A. Third (Harter SafeZ� Report. Halverson reported on a project of using special "tear
away" bags that are being used by service areas in order to reduce employee incidents in
Environmental Services.
The number of musculosketetal injuries has increased at Burns Manor. Of the 10
incidents, eight involved nursing assistants and four resulted in loss time. The Injury
. Reduction Team, which is addressing injuries specific to CNA's is now in the process of
prioritizing interventions.
Current data shows a slight increase in Acute Care falls. All 12 falls were rated as minor.
Mental Health falls remained the same as the previous reporting period and 98% of Bums
Manor falls were rated as minor.
All service areas participated in the Hazard Surveillance Survey, including hospital,
Burns Manor, and Dassel in the July tour. Reviewing hazards, by type, showed stained
ceiling tiles and lack of storage space. The next tour is limited to patient/resident care
areas only and is being conducted during November/December. Two performance
indicators were assigned:
1) to monitor wearing of photo identification badges by staff,
2) the proper labeling of chemicals.
Infant Abduction Drill was held on September 28 to test a new policy. The response to
the drill was very good over all. Evaluation of drill showed staff receiving a score of
79 %, which is a respectable score considering first time policy tested.
• Following discussion, motion by Daggett, seconded by Chrissis, to approve the Third
Quarter Safety Report. All were in favor. Motion tamed_
B. Capital Exp enditure Request for five new beds for Med /Sure and Critical Care Unit
(CCU). "Me board reviewed the request for replacement of three patient beds for
• Med/Surg and two for the CCU (total of five beds). We will be replacing the Borg
� 3)
Board of Directors Meeting — November 16. 1999
Page four
Warner beds in Med Surg which are twenty years old and the Hill Rom beds in CCU
which are ten years old. The beds would be replaced with Hill Rom Advance Series
retractable beds with the following components: built -in scale, side rail communication
including nurse call, and bed exit system. HAHC will purchase the beds through the
group purchasing organization, VHA."
• Following discussion, motion was made by Erickson seconded by Snapp to request
authority from the City Council to purchase the five Hill Rom Advance Series
retractable beds in the amount of 533,795. All were in favor. Motion carried.
C. Human Resource Policy Chan2es . Robyn Erickson reported the following
recommended changes to the Tuition Reimbursement and Hospital/ Home Time Off
(HTO) Policies.
"Upon successfully completing a nationally recognized certification
program, an employee will be reimbursed for application and testing fees
required to obtain such certification. Renewal fees for these certifications
will also be reimbursed. HAHC will recognize those certifications it
agrees are applicable to an individual employee's area of practice.
Recommended changes to the HTO Policy are as follows: All regularly
scheduled full -time or regularly scheduled part time employee will be
required by HAHC to take more than eighty (80) low census hours per
calendar year (January 1 through December 31). "
Following discussion, motion was made by Erickson, seconded by
Daggett, to approve the above listed changes to the Tuition
Reimbursement and the HTO Policies. All were in favor. Motion
carried.
III. Organizational Report.
A. Graves reported that Congress and the White House have reached a tentative
agreement on a Balanced Budget Act (BBA) relief package that uses the federal
budget surplus to provide 512 billion in relief over five years. Also, the
agreement "holds harmless" rural hospitals of fewer than 100 beds.
B. Acute Care Pro¢ramc and Services Nothing further to report.
C. Care and Program sUppnort Services. Nothing further to report
D. Finance Information. and Material Services Nothing further to report
E. Senior Care Proaramc and Services. Nothing further to report.
!QUality Report The following items were discussed at the Quality Committee Meeting on
November 15' Lien presented the following report on the Acute Care Division quality activites
over the past year
• A multidisciplinary team is working on medication process improvement.
• Patient education was improved by changing to the use of easily understandable
computer printouts.
Board of Directors Meeting — November 16. 1999
Page five
• Patients at risk for falls are now identified upon admission through Meditech
• Partners in Care began a trial in May with a goal of improving continuity and transition
for patients and their family members or significant others.
• Informed consent was re- designed and implemented to ensure we complete 99% of
informed consents prior to the patient arriving in the pre - operative holding area.
• Process to ensure 90% of pre -op antibiotics are infused as close to incision time as
possible (within one hour) was begun.
• Improvements in endoscopy pathology report delivery are being made to ensure reports
get to the correct doctor in a timely manner.
• An improved system for receiving and assessing subacute detox patients in the ER was
implemented and is now being monitored.
Other items reported at the quality committee are as follows: Judy Malmberg, our safety officer,
and the sub committee had changed the acronym from SAFE to RACE (Rescue, Activate fire
alarm, Contain, and Extinguish). The subcommittee also changed the way foe drills are
conducted. We now include numerical scoring to allow comparison to other drills.
• Following discussion, motion was made by Chrissis, seconded by Matthias, to accept
the Quality Report as presented. All were in favor. Motion carried.
Allina Management Report The Allina Report was distributed.
. Accounts Payable The accounts payable and cash disbursements were presented for approval.
• Following discussion, motion was made by Erickson, seconded by Peterson to
approve the accounts payable and cash disbursements as listed, in the amount of
$1,484,910.56. All were in favor. Motion carried.
Statistical Report. The October statistics for admissions, newborns, emergency services,
ambulance runs. Radiolugyimammograms, same day surgical visits, inpatient surgical,
average length of stay and case mix were presented and discussed.
Financial Report Larson reported the organization's financials for the month of October
1999, showed net income of $46,238 compared to a budget of $271,629.
Graves asked for a couple of people to work on the budget. Those agreed on were Chrissis,
Snapp, and Peterson. Graves also announced the appointment to the hospital board, from
the City Council, will be Duane Hoverstein.
Hospital Auxiliary Meeting Minutes. The Hospital Auxiliary Meeting Minutes were
presented. No unusual comments were made.
Slanga requested that Gregg LaBaw , IS Manager, do a presentation at the December meeting
concerning what Y2K contingencies are in place.
Addo m nt . There being no further business, motion was made by Peterson, seconded by
. Erickson to adjourn the meeting.
4 /
Board of Directors Meeting — November 16, 1999
Page six
The meeting was adjourned at 6:53 PM.
Respectfully submitted,
Corrine Schlueter
Recorder
Steven Snapp
Secretary
(V)
6
RESCLUTION NO. 11400
ACCEPTING 2LEDGED SECURITIES
FROM MARQUETTE BANK, N.A, (HUTCHINSON OFFICE)
a
WHEREAS, Marquette Bank N.A. (Hutchinson Office) Golden
Valley, MN. A city depository, has requested the following security
be added under the collateral agreement with the City of
Hutchinson:
GNMA 8 -20 -28 cusip 36202C4Q3
$2,000,000
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City Finance Director be authorized to accept the
securities.
Adopted by the City Council this 25th day of January 2000.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
a
i
CITY OF HUTCHINSON
RESOLUTION NO. 11401
TRANSFERRING $25,000 FROM 1998 IMPROVEMENT DEBT SERVICE FUND TO
SPECIAL ASSESSMENT DEBT SERVICE BONDS
AND
TRANSFERRING $17,000 FROM GENERAL OBLIGATION FIRE HALL DEBT
SERVICE FUND TO GENERAL OBLIGATION DEBT SERVICE FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT $25,000 is hereby transferred from the 1998
Improvement Debt Service Fund to the Special Assessment Debt
Service Funds.
THAT $17,000 is hereby transferred from the General
Obligation Fire Hall Debt Service Fund to the General Obligation
Debt Service Funds.
THAT this transferred is authorized is to be effective
for the year 1999.
Adopted by the City Council this 25th day of January 2000
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
btate of AinneWta, ......................
COU'e .......... . . — ------ Applioatian No..-_..---..._._......_...._--
B A C C 0
Application for License to S61144"6"t Retail
The undersigned rmdsm— of the. -.-
i th c ounty of .. ...... ... KeLead St o f AfI nn eeog4m, HEREBY ifA KE ... Arnrat-
MY FOR LICZ.YSZ to be L"i"d to..
to sett cigarstbu and dj(aretts papers and wrappers at rdtQU
- -- - --- §tkq-H-"-,--LEaG;S. ]IAKghl-n
in the KujLchinron sea cOUASY and state for the tom of
bojj wit t h e. Mtt --.- . -- d aj f of ..... . .
ZOGO jublace to as laws of the State of Minnesota and the ordinances and rejulations of said
. ............ ... pargaininj thereto, and herewith depasit ...
j5Q.10 ... of the f" therefor.
Dated. ---- f 2° m -
49
21 —
Memorandum
To: Mayor & City Council
CC: Ken Merrill, Finance Director
Gary D. Plotz, City Administrator
From: Marilyn J. Swanson, Administrative Secretary
Date: January 25, 2000
Re: PURCHASE OF AMOCO FOOD SHOP
Earlier this week I received notice that Central Minnesota Petroleum LLC out of St.
Cloud would be purchasing the Amoco Food Shop, effective January 31, 2000.
Therefore, the new owners were requesting a tobacco license in the new name of the
business.
• Attached is a completed application for a tobacco license for Hutchinson Amoco. I
request your approval to issue Central Minnesota Petroleum this license.
WrtMIT,T411
•
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SHORT TERM
HUTCH. BAND BOOSTERS
0 City cf utchinson
FEE: 2- DO APPLICATION FOR GAMBLING DEVICES LICENSE Approved by:
Building
Fire
Application shall be submitted at Police
least _ days prior to the Gambling occasion
I, 91 AND I, —J 1/LIE /yI �LE,/C..
Game of Authorized Officer of Name of Designated Gambling
Organization Manager
Hereby submit in duplicate this application for a license to conduct
the game of gambling in accordance with the provisions of the City of
Hutchinson Ordinance NO 655 and Minnesota Statutes Chapter 349
for the license year ending ZDa D .
Sig,aatures:
Autho i
Designated Gambling Manager of
zed Officer
of Organization
organization
A. The
following
is to be completed by the duly authorized officer
of
1.
the organizat&
True Name:
UCE
(last) �VS- R'�e st /lW�f'�/W �
2. Residence Address: 77``
( treet) (city) (st te) /, (zip o�
4. Place of Birth ,4g 'ow q*k
3. Date of Birth:
(mo da /year) (city /state)
5. Have you ever been convicted f any crime other than a traffic
offense? Yes No If Yes, explain
B. The following is to be completed by the designated gambling manager
of organization:
1. True Name:
—
(la st) first) /l (middle)�7�
2. Residence Address:
(street) (city) (stat ) (zip)
3. Date of Birth: c� 4. Place of Birth: '2
(mo /day /year) (city /state)
7 -�- )
;. Have :cu ever been convicted crime other than a
traf °ic offense? ''es '10 an o T If yes, explain --r�
6. Sow =zng have you keen a member of the organization?
7. Attac a copy of the official resolution cr official act
designating you gambling manager. Q cY- aa�C22,,
C. Game
1.
2.
3.
4.
5.
6.
Information: .
Place There gambling devices - .:ill be used
Date or dates gambling devices will be use l/I1. j 2Q?0
(date and /or day(s)
Hours of the day gambli g devices will be used:
of week)
From 4/ To
uniA
Will prizes be paid in money or merchandise? mign6u
Will refreshments be served during the tjme the gamb ing
devices will be used? Yes No �/ If so, will a charge
be made for such refreshments? Yes NO
D. Organization Information:
1. Address where regular meetings are held
2. Day and time of meetings 2'� 1KDn•
3. Is the applicant organizati organiz d under the laws of th
State of Minnesota? Yes No —P
4. How long has the organization been in existence?
4a. How :any members int e a 1z tiox l�
5. W, a% is the �fii ��"b�t ��g niza �i{o�
6. fi of "cars o �the Dr nization:
Of
Name Address Title
411 j�Jl� �c�c.�AZds� T2f�cG
Ji
7.
G've`Ames`tY'o`tT�fcers or any' other persons
to the organization:
Name Address
/Vo
or services
Title
�. Organization = nformation: (Continued)
S. In whose custody will organization records be kept?
Name jet, ZeDd
9. if the orga i i carries suf dent insura:ce to compensate
the players in the event any injury is sustained by players
while gambling devices are used, or while on the licensed
premises, please state the k,,e
:dame of i nsurer and Polic No.
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation and use of gambling devices?
4L2
11. Attach a list of all active members of the organization.
E. The following information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company
An�l" 2. Address of bonding company
3. Amount and duration of bond
4. Application is hereby made for waiver of the bonding
requirements. Yes No
I declare that the information I have provided on this application
is truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also received from the City of
Hutchinson a copy of th ance No. 65 relating to gambling,
and I will familiarize ysel.� with t.e c n s thereof.
Wt
Sub-scri
authorized officer
Date:
and sworn to before me a notary public on
Subscribed and sworn t
19_.
gnature or No
mmission expi
LWCs
s on
c
tary public on this
Signature of Notary 013.0
Commission expires on
organization
day of
day of
LM
C
i
Hutchinson Citv Center
HI Hassan Street SE
Hutchi as MN 55350 -2522
320- 587- 5151fFm 320- 234 -4230
M E M O R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Approving "Right -of- Entry" Permit with Dahl & Associates
DATE: January 20, 2000
Attached is a draft agreement with Dahl and Associates to place a monitoring well within the right -
of -way of Lind Street adjacent to Cenex (formerly Dostal- Oleson Oil Company). The permit requires
them to complete all work, including closure of the well, location of utilities and restoration of the
site.
We had them move a proposed well along 3' Avenue NW to an area off the right -of -way due to
concerns on that route, but would recommend approval of the proposal for the well in Lind Street
under the conditions noted in the attached agreement.
E
Pnnted on re ycled paper - —�'
0
Mr. John Rodeburg
City of Hutchinson Engineering Department
111 Hassan St SE
Hutchinson, MN 55350
CITY OF HUTCHW80N
December 7. 1999
RE: Request for Right of Access
Dostal — Oleson Oil Company
201 Lind Street. Hutchinson. MN
MPCA Leak No. 00005197
DAHL Project No. 24955085
Mr. Rodeberg:
Dahl and Associates, Inc. (DAHL) on behalf of the Dostal - Oleson Oil Company is planning further
subsurface investigation in an attempt to define the petroleum hydrocarbon impact to the environment in the
vicinity of the former Dostal — Oleson facility at 201 Lind Street Two of the planned soil borings/
monitoring wells (PMW -8 and PMW -5) may be located within city easements or right of way. Please note
their location on the attached Proposed Boring and Monitoring Well Location Map. The attached map also
• contains what DAHL currently knows about the subsurface utilities in the vicinity of the site. Public
utilities will be cleared by the drilling contractor prior to advancing any test borings on site. If you are
aware of subsurface utilities in the city easements along Lind Street and Third Avenue N.W., DAHL would
appreciate you providing that information to us.
If you have additional comments or questions, please contact Greg Small or me at (651) 490 -2905.
Sincerely,
DAHL AND ASSOCIATES, INC.
Michael J. Keller
Staff Scientist
MK
enc.
Cc: Gregory L Small, Dahl & Associates, Inc.
• P::5000/5085M of Access //
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' 24955085
RIGHT OF ENTRY
AM
THIS AGREEMENT is made this _ day of
111 •
( "Licensee') and
('Towne 1.
.1.1' � • -. u. • � . • ar
ME • �. M
Minnesota, [legally de=l)ed on Exhibit A attactied hereto,] and Commonly known as
(the "Property 1.
WHEREAS. Licensee desires aeccM to the Praperty for the purpose of implementing
an environmental investigation work plan ("Work Plan").
NOW, THEREFORE, in conudowdon of the mutual promises of the parties
contained herein, the parties agree as follows:
1. Right of Entry
• Owner hmvby agrees to permit Licensee and its oonsultann, representatives ,and
agents to erttar upon the Property for the purpose of condactmg the mvaonmental
investigation dearnbed on Exhibit B attached hereto (the "Work Plan").
2. Hold Hassles and lndmmity
Licensee shall ind� and hold harmless Owner from any and all claims,
actia s, damages and costa, including reasonable attarncy fees, which result
directly or inertly from the negligent actions of Licensee or its consultants,
, qx sen aves or agents to connection with the implemmtstion of the Work Plan
3. Scope of Right of Entry
The scope of this Right of Etitry is to allow Licensee, its employees, agents,
consultants and contractors the tight to eater on to the Property to perform the
•
Work Plan activities_ The gnat of this Right of Entry to Licensee shall not confer
Ok'• •
any estate, title or exclusive possessory rights in the Property to Licenses.
4. Notice
Licensee shall notify the Owner before entering the Property to conduct Work
Plan activities.
[5. Compliance With Laws
Liemsee shall be responsible for obtaining, at its sole a gmme, all necessary
permits snd approvals relating to the Work Plan activities. All Work Plan
activities will be performed in accordmce with all applicable laws and
regulriions -]
[6. Location of Utilities
Licensee shall make all necessary cmtwm with utilities to determine the location
of underground utilities and avoid damapog imdergt000d objects.] •
[7. Rmmratioa of Site
Licensee, its Cmployees, agents, consultants and contractors shall do no
utmuesiiary damp to the Property and shall restore the Properly to sttbs=usily
the same condition m which it was found]
[g. Use, Maintenance and Closure of Monitoring Wells
Liernsec agrees to pay for all costs relating to the cotimsued use and maintenance
of any groundwater monitoring wells installed pursuant to the Work Plan. At such
time as Licensee no longer regwra groundwater monitoring data from any
groundwater monitoring wells installed pennant to the Work Plan, Lmmm shall
at its sole expense seal such monitoring wells m accordance with applicable law,
unless the Minnesota Pollution Control Agency (or another governmental
authority with Jurisdiction) requires that one or more of such monitoring wells not
be sealed.]
(9. Copies of Data
At the written request of Owner, Licensee will provide Owner copies of data
obtsiicd and reports issued paukting to the environmental conditions of the
Property)
10. Amendmemts
This Agreement may be amended by the parties hereto by written instrument
executed with the same procedures and formality as were followed in the
execution of this Agreement
11. Other Term
• This Agrse== shall be governed by the sulmontrm law of the Stato of
Mmoesots. It may be executed is cormterpe ts, each of wbich shah be deemed an
ongmal but which together shall coustiurte one and the sane. Agreement
0
IN WrrNM WHEREOF, the parties hereto have caused these presents to be made
a • as of the data fiat above written.
• a'
By
Its
A
N,1
4
Hutchinson Citv Center
•
111 Hassan Street 5E
Hutchinson. \IN 55350 -2522
320 - 587- 5151/Fax 320 - 234 -4240
MEMORANDUM
•
DATE: January 19, 2000
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF REZONING AND PRELIMINARY PLAT REQUESTED BY GREAT
PLAINS COMPANIES INC. TO REZONE A PORTION OF THE PLAT OF BRIDGEWATER 2 ND
ADDITION FROM R -1 TO R -2
Pursuant to Section 6.04, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a rezoning and preliminary plat.
HISTORY
On September 22, 1999, Great Plains Companies Inc. submitted an application for a preliminary plat. In order to meet
the Planning Staff and Planning Commission's concerns regarding street, trails and lot layouts, the request was tabled
until the January 18, 2000 meeting. On December 22. 1999, Great Plains Companies Inc. submitted an application for
a rezoning for a portion of the plat from R -1 to R -2. A previous request to rezone the entire plat from R -1 to R -2 was
denied due to adjacent neighborhood's concerns.
FINDINGS OF FACT
The required application was submitted and the appropriate fee paid.
Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
January 6, 2000.
The Planning Commission voted 6-0 -1 to recommend approval of the rezoning and preliminary plat with the conditions
listed by staff which include:
1. Grading plaits must be reviewed by the City Engineer, prior to submission for
final plat.
2. A subdivider's agreement must be executed at the time of final plat review.
3 . The lot width issue be resolved with a variance at the final plat application_
Respectfully submitted,
Dean Wood. Chairman
Hutchinson Planning Commission
•
cc: Great Plains Development, 3030 Centre Point Drive 6900, Roseville MN 55113
RLK, project engineers
Pnmm .n recycled paper -
4_ (;/4-s
Publication No 6100
PUBLISHED IN THE HUTCHINSON
LEADER Thursday, January
Notice of Public Hearing
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
111 Hassan Street, Hutchinson MN 55350
phone (320) 587 -5151, ext. 258 fax (320) 234 -4240
Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council
Chambers, at City Hall on Tuesday, January 18, 2000, at 5:30 p.m. for the purposes of holding a public
hearing regarding an application from:
Great Plains Development, property owner, will have a continued preliminary plat hearing for Bridgewater
Estates Second Addition and are requesting rezoning for a portion of the plat from R -1 to R -2 (see map) for
a total of 122 lots on 47.99 acres located west of Lakewood Drive and North of South Grade Road with the
following legal description:
Legal Description: That part of the South Half of Section 2. Township 116 North, Range 30 West,
McLeod County, Minnesota, described as follows:
Commencing at the southeast comer of said Section 2; thence North 89 degrees 28
minutes 26 seconds West, assumed bearing, along the south line of the Southeast
Quarter of said Section 2 a distance of 1972.18 feet to the point of beginning of the
land to be described; thence North 0 degrees 04 minutes 26 seconds West 1328.81
feet; thence North 89 degrees 28 minutes 26 seconds West 899.21 feet; thence
North 74 degrees 15 minutes 01 second West 331.88 feet to the easterly line of
SOUTH LAKEWOOD ESTATES, according to the recorded plat thereof; thence
South 10 defies 18 minutes 40 seconds West, along said easterly line, 40.00 feet;
thence southerly, along said easterly line, 46.11 feet along a tangential curve
concave to the east having a radius of 270.00 feet and a central angle of 9 degrees
47 minutes 06 seconds; thence South 0 degas 31 minutes 34 seconds West, along
said easterly line, tangent to said curve, 532.02 feet to the southeast corner of said
SOUTH LAKEWOOD ESTATES; thence North 89 degrees 28 minutes 26 seconds
West, along the southerly line of said SOUTH LAKEWOOD ESTATES, 129.47
feet; thence westerly along said southerly line, 194.08 feet along a tangential curve
concave to the north, having a radius of 335.00 feet and a central angle of 33
degrees 11 minutes 37 seconds; thence North 56 degrees 16 minutes 49 seconds
West, along said southerly line, tangent to the last described curve, 182.59 feet to
the southeasterly line of Lakewood Drive: thence South 33 degrees 43 minutes 11
seconds West along said southeasterly line. 234.63feet; thence South 23 degrees 16
minutes 51 seconds West, along said southeasterly line, 365.10 feet; thence south
45 degrees 15 minutes 18 seconds West, along said southeasterly line, 300.49 feet;
thence South 54 degrees 59 minutes 00 seconds West, along said southeaster] line,
148.33 feet; thence southwesterly 94.66 feet along said southeasterly line, along a
tangential curve concave to the southeast, having a radius of 100.00 feet and a
central angle of 54 degrees 14 minutes M seconds; thence South 0 degrees 44
minutes 55 seconds West, tangent to the last described curve, 33.00 feet to the south
line of the southwest Quarter of said Section 2; thence South 89 degrees 15 minutes
05 seconds East, along the last said south line, 1666.10 feet to the southeast comer
of said Southwest Quarter; thence South 89 degrees 28 minutes 26 seconds East,
along the south line of said Southeast Quarter of Section 2, a distance of 687.50 feet
to the point of beginning.
EXCEPT
BRIDGEWATER ESTATES according to the recorded plat thereof, and situate in
McLeod County Minnesota
PUBLIC HEARING NOTICE
REZONING
GREAT PLAINS DEVELOPMENT
PAGE
The following is a map which identifies the location of the property:
All persons wishing to be heard regarding this application should appear at this meeting or provide written
comments no later than 4:30 p.m. on Tuesday, January 18, 2000. Plans and materials are available at the city
offices for review. by appointment. A complete agenda of the Planning Commission meeting is also
available at the City offices. If you have questions about the proposal, you may contact the Planning
Department at the number provided.
f
Finance Director
January 6. 2000
Date
Preliminary Plat ,
BRIDGEWATER ESTATES SECOND ADDITION
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CITY OF HUTCHINSON PLANNING STAFF REPORT
To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson,
Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster,
Marc Sebors, Mark Hensen, Mark Schnobrich, Steve Madson, Holly
Kreft, Christie Rock and Julie Wischnack
Date: January 7, 2000 — Meeting Date January 18, 2000
Applicant: Great Plains Development (Applicant and Property Owner)
Brief Description
The applicants are proposing a preliminary plat and rezoning for a portion of the plat
from R -1 to R -2 (see map provided). The applicants are proposing a 122 unit
development for the site. This application has been reviewed numerous times and
previously the request for rezoning the entire plat to R -2 was denied. This plat, however,
addresses some of the previous issues, in that, a portion of the plat is proposed to remain
R -1 and therefore create a "buffer" between the R -2 and the existing R -I to the west.
GENERAL INFORMATION
Existing Zoning: R -1
Property Location: North of South Grade Road; West of Honey Tree Road; East of
Lakewood Drive Southwest.
Lot Size: 47.48 acres
Rezoning
Great Plains Development
Planning Commission Review — January 18, 2000
Page 2
Existing Land Use: Vacant
Adjacent Land Use
And Zoning: Residential to the west; Rural to the east
Comprehensive
Land Use Plan: The comprehensive plan designates this area as low density
residential on the western portion and medium density residential
on the eastern portion. The low density designation allows for R -1
or R -2 zoning. Medium density allows for R -2 or R -3.
Zoning History: NA
Applicable
Regulations: Section 6.05 — Land Use Rezonings
SPECIAL INFORMATION
Transportation: The applicants have provided a preliminary plat of the proposed
development. The plan provides two access points onto South
Grade Road. There are through streets indicated for Roberts Street
and Eighth Avenue Southwest. There must be three lanes
constructed for accesses onto South Grade Road (add turning lane).
Additional right of way is also being dedicated for South Grade
Road.
Street Configuration
The proposed streets have been revised to reflect staff s
recommendations. The street names were revised; Roberts Road
has been extended; and there is a circular street pattern for the road
to the west. The street widths are 32 feet and 60 feet of right of
way for the majority of the streets. The smaller looping streets will
be 28 feet wide with 50 foot rights of way.
Trails
The additional right of way on South Grade Road will provide
adequate room for a trail to be constructed at some point in the
future. The trail along 8 Avenue would be constructed with the
street improvements. The lots have been rearranged so the side
yards are on the trail, rather than driveway areas.
Storm Water A storm water ponding area is located in Outlot A. There is an
area identified for access to the ponding area. This should also be
reconfigured to allow access from the east. Engineering has not
• completed their review of the drainage plans.
Rezoning
Great Plains Development
Planning Commission Review —January 18, 2000
Page 3
Sanitary Sewer and
Water Fees Fees will be attached to the building permit for sewer and water.
Sewer is at a rate of $550 per unit and water is at a rate of $325 per
unit.
Subdivider's
Agreement As part of the requirements for approval, the developer must enter
into a subdivider's agreement, which provides for 6% of the
construction costs of the improvements to be remitted to the City,
prior to construction. Bonding is also required.
Park Dedication Park dedication is at a rate of $215 per unit for RI Zoning and
$175 per unit for R2 Zoning. These dollars are collected at the
time of the building permit. Staff will calculate the compensation
for the trail land, which will be dedicated on 8 a ' Avenue.
Analysis: The proposal presents 122 residential units on 47.48 acres (2.57
units per acre). There are 24 twin home lots indicated on the very
eastern portion of the site. The site is partially within the
shoreland district as indicated by the thick dashed line on the
preliminary plat which provides for different lot size requirements.
The minimum lot size (nonriparian) for single family is 10,000
square feet.
For non - shoreland area the minimum requirements are 8,400
square feet for single family and 5,000 square feet for two family.
The R -2 portion of the proposed plat is indicated by the thick line.
The R -2 rezoning would therefore be only for the southwestern
portion of the plat. This would include both smaller single family
home and twinhome lots.
There are a few lots which will require variances for lot width, if
the street is not configured in such a way that allows more
frontage. A previous site plan provided bumps or small cul de sac
areas to accommodate the lot width requirements. Staff is
recommending that these lots be approved with smaller widths and
a normal street alignment. If the Planning Commission agrees, the
developer would need to request a variance at the final plat stage.
Recommendation: Staff recommends approval of the rezoning for the following
reasons:
1. There is R -2 Zoning to the north of this property.
2. The proposed densities are consistent with the
comprehensive plan guidance.
3. The proposed densities are consistent with those in the area. •
4. The rezoning is buffered from existing RI Zoned
properties.
Rezoning
Great Plains Development
Planning Commission Review —January 18, 2000
Page 4
Staff also recommends approval of the preliminary plat with the
following conditions:
1. The plat must reflect two accesses into the storm water
ponding area.
2. Grading plans must be reviewed by the City Engineer, prior
to submission for final plat.
3. A subdivider's agreement must be executed at the time of
final plat review.
4. The lot width issue be resolved with a variance at the final
plat application.
Cc: Great Plains Development, 3030 Centre Point Drive #900, Roseville MN 55113
RLK, project engineers
•
0
RESOLUTION NO. 11397
RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT TO BE KNOWN AS
BRIDGEWATER SECOND ADDITION LOCATED WEST OF LAKEWOOD DRIVE AND
NORTH OF SOUTH GRADE ROAD SUBMITTED BY GREAT PLAINS COMPANIES INC.
WHERE AS, Great Plains Companies Inc., has submitted a preliminary plat to be known as
BRIDGEWATER SECOND ADDITION of said subdivision in the manner required for platting of land
under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and
requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described land in McLeod County, to -wit;
Legal Description: That part of the South Half of Section 2, Township 116 North, Range 30 West,
McLeod County, Minnesota, described as follows:
Commencing at the southeast comer of said Section 2; thence North 89 degrees 28
• minutes 26 seconds West, assumed bearing, along the south line of the Southeast
Quarter of said Section 2 a distance of 1972.18 feet to the point of beginning of the
land to be described; thence North 0 degrees 04 minutes 26 seconds West 1328.81
feet; thence North 89 degrees 28 minutes 26 seconds West 899.21 feet; thence
North 74 degrees 15 minutes 01 second West 331.88 feet to the easterly line of
SOUTH LAKEWOOD ESTATES, according to the recorded plat thereof; thence
South 10 degrees 18 minutes 40 seconds West, along said easterly line, 40.00 feet;
thence southerly, along said easterly line, 46.11 feet along a. tangential curve
concave to the east having a radius of 270.00 feet and a central angle of 9 degrees
47 minutes 06 seconds; thence South 0 degrees 31 minutes 34 seconds West, along
said easterly line, tangent to said curve, 532.02 feet to the southeast comer of said
SOUTH LAKEWOOD ESTATES; thence North 89 degrees 28 minutes 26 seconds
West, along the southerly line of said SOUTH LAKEWOOD ESTATES, 129.47
feet; thence westerly along said southerly line, 194.08 feet along a tangential curve
concave to the north, having a radius of 335.00 feet and a central angle of 33
degrees 11 minutes 37 seconds; thence North 56 degrees 16 minutes 49 seconds
West, along said southerly line, tangent to the last described curve, 182.59 feet to
the southeasterly line of Lakewood Drive; thence South 33 degrees 43 minutes 11
seconds West along said southeasterly line, 234.63feet; thence South 23 degrees 16
minutes 51 seconds West, along said southeasterly line, 365.10 feet; thence south
45 degrees 15 minutes 18 seconds West, along said southeasterly line, 300.49 feet;
thence South 54 degrees 59 minutes 00 seconds West, along said southeasterly line,
148.33 feet; thence southwesterly 94.66 feet along said southeasterly line, along a
tangential curve concave to the southeast, having a radius of 100.00 feet and a
central angle of 54 degrees 14 minutes 05 seconds; thence South 0 degrees 44
minutes 55 seconds West, tangent to the last described curve, 33.00 feet to to south
line of the southwest Quarter of said Section 2; thence South 89 degrees 15 minutes
05 seconds East, along the last said south line, 1666.10 feet to the southeast comer
of said Southwest Quarter; thence South 89 degrees 28 minutes 26 seconds East,
•
Resolution No. 11397
Preliminary Plat — Bridgewater 2"" Addition
January 25, 2000
along the south line of said Southeast Quarter of Section 2, a distance of 687.50 feet
to the point of beginning.
EXCEPT
BRIDGEWATER ESTATES according to the recorded plat thereof, and situate in
McLeod County Minnesota
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
That said preliminary plat of BRIDGEWATER SECOND ADDITION is hereby approved
and accepted by the City as being in accord and conformity with all ordinances, City plans
and regulations of the City of Hutchinson and the laws of the State of Minnesota subject to
the following conditions:
a) Grading plans must be reviewed by the City Engineer, prior to submission for
final plat.
b) A subdivider's agreement must be executed at the time of final plat review.
C) The lot width issue be resolved with a variance at the final plat application.
Adopted by the City Council this 25th day of January, 2000. 0
ATTEST:
Gary D. Plotz Marlin Torgerson
City Administrator Mayor
A
Hutchinson Citv Center
•
E
DATE: January 19. 2000
111 Hassan Street SE
Hutchinson. \IN 55350.2522
320 - 587- 5151/Fax 320 - 2144240
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING
LUTHERAN CHURCH TO EXPAND THE EXISTING CHURCH FACILITIES LOCATED AT
1040 SOUTH GRADE ROAD
Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a conditional use permit-
HISTORY
On November 16, 1999, Christ the King Lutheran Church submitted an application for a conditional use permit to
expand the existing church facilities. The applicant requested that the permit be tabled to address concerns raised by
staff at the December Planning Staff meeting.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
January 6, 2000.
RECOMMENDATION
The Planning Commission voted 6.0 -1 to recommend approval of the conditional use request with the conditions listed
by staff which include:
1. The exit in the northwest comer of the lot onto South Grade Road shall be a right -only exit (but full entrance).
2. A 10' utility easement be shown on the final drawing.
3. All parking area shall be paved.
4. The Conditional Use Permit is valid for six months unless the project begins within that timef or an extension
is requested.
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
•
cc: Christ the King Lutheran Church, 1040 South Grade Road, Hutchinson, MN 55350
Welcome to Our Home LLC
Pnnted on re vcled paper-
Publication No 6099
PUBLISHED IN THE HUTCHINSON
LEADER Thursday, January 6. 2000 .
Notice of Public Hearing
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
l l 1 Hassan Street. Hutchinson MN 55350
phone (320) 587 -5151. en_ 258 fax (320) 234 -4240
Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council
Chambers, at City Hall on Tuesdav, January 19,, 1000, at 5:30 p.m. for the purposes of holding a public
hearing regarding an application from:
Christ the King Lutheran Church. property owner. 1040 South Grade Road, is requesting consideration of
a conditional use permit to expand the existing church.
The following is a trap, which identifies the location of the property:
All persons wishing to be heard regarding this application should appear at this meeting or provide written
comments no later than 4:30 p.m. on Tuesday, January 18. 2000. Plans and materials are available at the
city offices for review, by appointment. .A complete agenda of the Planning Commission meeting is also
available at the City offices. If you have questions about the proposal, you may contact the Planning
Department at the number provided.
77WwV
Finance Director •
Jan 6.2000
to
CITY OF HUTCHINSON PLANNING STAFF REPORT
• To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson,
Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster,
Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson, Holly
Kreft, Christie Rock and Julie Wischnack
Date: January 7, 2000 — Meeting Date: January 18, 2000
Applicant: Christ the King Lutheran Church
Brief Description
The applicant is requesting a conditional use permit to expand an existing church
located at 1040 South Grade Road SW. The total square footage proposed to be added is
18,950 which would almost double the existing 18,998 square feet. There would also be
remodeling of approximately 4,800 square feet of the existing space.
GENERAL INFORMATION
Existing Zoning: R -2
Property Location: 1040 South Grade Road SW
Lot Size: 5.73 acres (in process of purchasing more)
Existing Land Use: Church and daycare facility
Adjacent Land Use
And Zoning: R -3 to the north. R -1 to the west, R -2 to the east, and Outlots A &
B of Welcome to Our Home Addition
Comprehensive
Land Use Plan: Medium Density Residential
Zoning History: NA
Applicable
Regulations: Section 6 -11 —Conditional Use Permit Required
SPECIAL INFORMATION
Transportation: Two access points from South Grade Road (one existing and one
proposed), removal of one access from Dale Street, two proposed
access points from future Cleveland Avenue.
Parking: Will utilize existing parking as well and new parking area
17-1 J -oCi
Conditional Use Permit
Christ the King Lutheran Church
Planning Commission Review — January 18, 2000
Page 2
northwest of the Church. A church is required to have I space per
4 seats. The existing church seats 405. The changes would allow
630 seats. This would require 158 spaces. The proposed site plan
provides 166 spaces with an additional 26 in the future.
Physical
Characteristics: Flat area with green space to the east (proposed future softball
field)
Analysis: The original church structure was built prior to 1984. The
proposed additions include a sacristy, office space, fellowship area,
and storage. Staff met to review the plans and recommend
approval with the following conditions:
1. The exit in the northwest corner of the lot onto South Grade
Road shall he a right -only exit (but full entrance).
2. A 10' utility easement be shown on the final drawing.
3. All parking area shall be paved.
Cc: Christ the King Lutheran Church, 1040 South Grade Road, Hutchinson MN
55350
Welcome to Our Home LLC
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0
RESOLUTION NO. 11398
RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF CHRIST THE
KING LUTHERAN CHURCH FOR PROPERTY LOCATED AT 1040 SOUTH GRADE ROAD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, SIN:
FINDINGS
Christ the Kinu Lutheran Church, property owner, made application to the City Council for a Conditional
Use Permit under Section 8.14 to expand the existing church facilities located at 1040 South Grade Road with
the following legal description:
LEGAL DESCRIPTION: 5.73 acres in the Northeast Quarter of the Northwest Quarter lying East of S.A.R.
47 of Section 12- Township 116. Range 30
The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
• the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
RECOMMENDATION:
The City Council hereby approves the conditional use permit with the following conditions:
1. The exit in the northwest comer of the lot onto South Grade Road shall be a right -only exit (but
full entrance).
2. A 10' utility easement be shown on the final drawing.
3. All parking area shall be paved.
4. The Conditional Use Permit is valid for six months unless the project begins within that
timeframe or an extension is requested.
Adopted by the City Council this 25'" day of January, 2000.
1 J
Resolution NO. 11398
Christ the King Lutheran Church
January 25, 2000
Page 2
ATTEST:
Crary D. Plotz Marlin D. Torgerson
City Administrator Mayor
•
Hutchinson Citv Center
C
Ill Hassan Street SE
Hutchinson. NN 55350-252' -
320- 587.5151/Fm 320 - 2344240
MEMORANDUM
DATE: January 19, 2000
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ALLIED
MECHANICAL TO EXTEND THE TIMEFRAME FOR AN EXISTING TEMPORARY TRAILER
TO BE USED AS AN OFFICE LOCATED AT 340 MICHIGAN STREET
Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a conditional use permit.
HISTORY
On December 22, 1999, Allied Mechanical Systems submitted an application for a conditional use permit to extend the
timeframe for an existing temporary trailer to be used as an office. The original conditional use permit was granted in
May of 1999 with the condition that the trailer be present for no more than 6 months.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
January 6, 2000.
RECOMMENDATION
The Planning Commission voted 6 -0 -1 to recommend approval of the conditional use request with the condition that
the trailer be removed in six months. Note: Staff recommended approval with a condition of no more than four months,
but the applicant had requested six months.
Respectfully submitted.
Dean Wood, Chairman
Hutchinson Planning Commission
I
cc: Allied Mechanical Systems, 340 Michigan Street, Hutchinson, MN 55350
Pnmed on recycled paper -
/ y
Publication No 6102
PUBLISHED IN THE THSI CHIN�ON
LEADER ThutsdaY, January '000
Notice of Public Hearing
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
111 Hassan Street. Hutchinson MN 55350
phone (320) 587 -5151. ext. 258 fax (320) 234 -4240
Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council
Chambers, at City Hall on Tuesday, Janxwy 19, 2000, ai 5:30 p.m. for the purposes of holding a public
hearing regarding an application from:
Allied Mechanical Systems, owner, 340 Michigan Street SE, is requesting to extend the timefratne to use
an existing temporary trailer as office space located at the above address.
The following is a map which identifies the location of the property:
2 2 (_
� � r
r r
M 2 ] I S 7 0 r
.TER TREA = t+
uvr e r
5711 '
i if rr 13
i
] 12
I
S N J is Inoica�es Property Location
All persons wishing to be heard regarding this application should appear at this meeting or provide written
comments no later than 4:30 p.m. on Tuesday, January 18, 2000. Plans and materials are available at the
city offices for review, by u appointment. A complete agenda of the Planning Co mmission conta tem is i
available at the City o ees. If you have questions about the proposal, Y Y
Department at the number provided.
r
InaIICC ire'ctor
�n
CITY OF HUTCHINSON PLANNING STAFF REPORT
To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson,
Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster,
Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson, Holly
Kreft, Christie Rock and Julie Wischnack
Date: January 7, 2000 — Meeting Date: January 18, 2000
Applicant: Allied Mechanical Systems (Applicant)
Allied Properties of Hutchinson (Property Owner)
Brief Description
The applicant is requesting the allowance of a conditional use permit to extend the
timeframe to allow for a temporary office (trailer) on the property. The property was
originally issued a conditional use permit in May of 1999 for the placement of the
temporary building. The conditional use permit expired in November. Therefore; the
extension is being requested for an additional 6 months. The temporary building is 10
feet x 50 feet (500 square feet). The site plan provides that the requested placement is 4
feet from the northern property line and 43 feet from Michigan Avenue. (Note: the
property to the north is also owned by Allied Mechanical.)
GENERAL INFORMATION
Existing Zoning: I -1
Property Location: 345 Michigan Avenue
Lot Size: 1.07 acres
Existing Land Use: Allied Mechanical
Adjacent Land Use
And Zoning: Northern property owned also by Allied Mechanical
Area Zoned I -1
Comprehensive
Land Use Plan: Industrial
Zoning History: NA
Applicable
Regulations: Section 6 -11 — Conditional Use Permit Required
SPECIAL INFORMATION
Transportation: NA
-� J�3)
Conditional Use Permit
Allied Mechanical
Planning Commission Review — January 18, 2000
Page 2 i
Parking: NA
Physical
Characteristics: The owners are aware of the outside storage issue and plan to
resolve that by February 1 of 2000.
Analysis: The original conditional use permit was approved in May, 1999.
One of the conditions attached was that the building not be located
there for more than six months. This deadline would have been in
November of 1999. Staff met to review this application and there
was not agreement as to the recommendation. Some staff feeling
that the request should be denied based on not continuing to allow
a temporary structure. A vote was taken and the majority vote was
to recommend approval of the conditional use permit with the
following conditions:
This extension be for no more than 4 months, which must
be provided, in writing, by the applicant.
No more extensions be allowed.
Cc: Allied Mechanical Systems, 340 Michigan Street, Hutchinson MN 55350
'_' — , i "e — I , — ✓ -:,- I v � -;, j
340 Michigan, P.O. Box 365
w hinson, MN A
Telephone: (320) 587-7930
r FAX (320) 587-5241
1
IF HUTCHIN30H,INC.
RESOLUTION NO. 11399
RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF ALLIED
MECHANICAL SYSTEMS FOR PROPERTY LOCATED AT 340 MICHIGAN AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Allied Mechanical Systems, property owner, made application to the City Council for a Conditional Use
Permit under Section 8.14 to extend the timeframe for an existing temporary trailer to be used as an office
located at 340 Michigan Street with the following legal description:
LEGAL DESCRIPTION: Lot 3, Block 1, Swanson's Subdivision of Hutchinson Industrial District
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the .
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
RECOMMENDATION:
The City Council hereby approves the conditional use permit with the following condition:
1. The extension be for six months.
Adopted by the City Council this 25" day of January, 2000.
FWUNWN
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
HUTCHINSON PLANNING COMMISSION
January 18, 2000
^r 0 r� r�o ttiri: •_
• 1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Wood at 5:31 p.m. with the following members present Jeff Haag, Dean
Kirchoff, Dave Wesbund, Bill Arndt, Jim Haugen, and Jeff Jones. Absent: None. Also present: Julie Wischnack, AICP,
Director of Planning and Zoning, Holly Kreft, Planning Coordinator, John Rodeberg, Director of Engineering and Public
Works; and Richard Schieffer, City Legal Counsel.
CONSENT AGENDA
a) CONSIDERATION OF MINUTES OF DECEMBER 21, 1999
Mr. Arndt made a motion to approve the minutes. Seconded by Mr. Kirchoff. The motion carried unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION OF REZONING FROM R -1 TO R -2 FOR A PORTION OF THE PLAT AND
PRELIMINARY PLAT FOR 122 LOTS AS REQUESTED BY GREAT PLAINS COMPANIES INC.
(WEST OF LAKEWOOD DRIVE AND NORTH OF SOUTH GRADE ROAD)
Chairman Wood opened the hearing at 5:33p.m. with the reading of publication #6100 as published in the
Hutchinson Leader on Thursday, January 6, 2000.
Ms. Wischnack explained the request. She stated that only a portion of the plat was proposed to be rezoned
from R -1 to R -2. This portion lies in the southeast part of the plat and is delineated by the thick, dark line.
There is also a shoreland overlay district which is delineated by a thick, dashed line. Ms. Wischnack explained
the requirements of this district. She also commented on the street design and how staff had worked with the
• surveyor to develop the best street plan. Originally the street design called for cul de sacs which exceeded the
500' maximum as established by the Ordinance. All but four lots in the southwest comer meet the lot size
requirements. These lots do not meet the width requirements. Ms. Wischnack explained that the original plat
had shown these lots with "eyebrows" which increased the lot frontage to meet code. However, staff indicated
that from a maintenance perspective this layout would be more difficult than a "smooth' street layout plan.
Ms. Wischnack stated that staff recommends approval with the four conditions listed on the staff report. These
four conditions are: two accesses into the storm water ponding area, grading plans must be reviewed by the
Engineer, a subdivider's agreement must be executed at the time of final plat review, and the lot width issue
be resolved with a variance at the final plat application. Ms. Wischnack explained that both of the first
conditions had been met.
Mr. Haugen asked if development would occur in phases. Mr. Mike Wigeley, partner of Great Plains
Development, responded that yes, it would be in phases from west to east. Ms. Wischnack commented that
the phasing plans were included in the grading plans. Mr. Haugen asked at what point would the developer
move on to the next phase. Mr. Wigeley stated that usually it was when the phase had reached 75-80%
occupancy.
Mr. Arndt stated that as a neighbor to this development, he would not be voting. He did ask how the lots would
be assessed if some have the reduced lot width. Mr. Rodeberg explained that the lots would be assessed on
a per unit basis of the total lot size. Mr. Arndt asked if there was sufficient right -of -way dedicated on South
Grade Road to allow for a bike trail. Mr. Rodeberg stated that yes there was sufficient space for that
Discussion ensued about the trail systems. Ms. Wischnack clarified that 17' of right -of -way had been dedicated
for the trail on South Grade Road.
Mr. Jones questioned the need for two access points into the storm water ponding area. Ms. Wischnack
explained that staff had requested that for maintenance issues. Mr. Jones asked what would happen if the
preliminary plat was approved and not the variance for the lot widths. Ms. Wischnack stated that the applicant
would then have two options: either reconfigure the lots with the original street design or remove the non-
conforming lots. Mr. Rodeberg explained why staff felt that the variances were justified and why the "eyebrows"
• would be a worst case scenario.
Mr. Arndt questioned if there would be driveways onto South Grade Road. Ms. Wischnack stated that other
than the two streets shown: there would not be any driveways fronting onto South Grade Road, but the
Commission was welcome to added this as a condition if they felt it was necessary.
Chairman Wood asked if there were any members of the audience that wished to comment but none were
present. Mr. Arndt reiterated that he would be abstaining from all voting.
Mr. Kirchoff moved to close the public hearing for the rezoning request at 5:49 p.m. Mr. Haugen seconded.
Motion passed 6-0 -1.
Mr. Kirchoff moved to approve the rezoning from R -1 to R -2 for a portion of the plat. Mr. Haugen seconded.
Motion passed 6 -0-1. •
Mr. Kirchoff moved to close the public hearing for the preliminary plat request at 5:50 p.m. Mr. Haugen
seconded. Motion passed 6 -0-1.
Mr. Kirchoff moved to approve the preliminary plat with the conditions listed in the staff report. Mr. Haugen
added the condition that no driveway access onto South Grade Road, Mr. Haag seconded. Motion passed 6-0-
1.
Mr. Jones requested staff to look into options of providing for the smaller street widths without a variance. He
had concerns regarding the precedent and determining hardship of such a variance. Mr. Brian Sullivan of RLK
Kuusisto suggested showing the "eyebrows" on the final plats, but showing the street designs without these
features. Ms. Wischnack stated that staff would review the options.
b) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT AN ADDITION TO THE
CHRIST THE KING LUTHERAN CHURCH. (SOUTHEAST OF SOUTH GRADE ROAD AND
NORTHEAST OF DALE STREET)
Chairman Wood opened the hearing at 5:53 p.m. with the reading of publication #6099 as published in the
Hutchinson Leader on Thursday, January 6, 2000.
Ms. Kreft explained the request for expansion of the existing church facilities which are located in a R -2 District
and therefore require a conditional use permit She explained that the request was to almost double the existing
church facilities and some interior remodeling. The access points would be two along South Grade Road, a
temporary one from Dale Street, and one from the future Cleveland Avenue. Ms. Kreft stated that the area
located to the east of the church would remain grass-covered and serve as an area for runoff water. She stated
that the proposed additional parking spaces were sufficient for the number of added pews and office space.
Staff recommend approval with the conditions that the northwest access onto South Grade Road be a rightonty
exit, the 10' easement be shown on the final plans, and that all parking areas be paved.
Mr. John Rodeberg, President of the Christ the King Lutheran Church, stated that the Welcome to Our Ho
property, identified on the plans as OuUot A and the area south of the existing church, would be dedicated to
the church. The easements as shown on the plans state 5' but do measure 10'.
Mr. Haag questioned the existing storm sewer. Mr. Rodeberg stated that there will be a catch basin built by
Welcome to Our Home Addition during their next phase of development. Mr. Rodeberg explained why
additional storm water ponding was not required with this project
Mr. Jones asked when the Cleveland Avenue extension would be completed. Mr. Rodeberg stated that
currently the plan is in 1 -2 years. Mr. Rodeberg stated that the church would still have two entrances from Dale
Street and Cleveland Avenue. He added that plans are to have the parking lot paved in conjunction with the
construction.
Mr. Haag made a motion to close the public hearing at 6:00 p.m. Mr. Jones seconded the motion. The motion
passed 6 -0 -1.
Mr. Wesdund motioned to approve the request for a conditional use permit with the conditions listed in the staff
report. Mr. Kirchoff seconded the motion. Mr. Arndt stated that he would be not voting because he is a member
of the church. The motion carried 6 -0-1.
C) CONSIDERATION OF REZONING AND CONDITIONAL USE PERMIT FROM R -1 TO I/C FOR AN
AUTO REPAIR CENTER AS REQUESTED BY BERNIE MCRAITH. (AIRPORT ROAD AND STATE
HWY 15)
Chairman Wood opened the hearing at 6:01 p.m. with the reading of publication #6101 as published in the
Hutchinson Leader on Thursday, January 6, 2000.
Ms. Wischnack explained the request and that Mr. McRaith had reapplied changing his original rezoning reqLIML
from C4 to 1 /C. Ms. Wischnack stated that staff still recommends denial of the conditional use permit, but
recommend approval of the rezoning. Ms. Wischnack explained staff reasons for recommenoing denial Off
added that the staff report contained recommendations should the Commission wish to grant the request.
Discussion ensued about the septic requirements. Mr. McRaith stated that he had contacted County staff and
that the County's policy during the winter months was to issue the permit contingent that the applicant provide
the percolation test results by a set deadline. Mr. McRaith stated that he considered it a hindrance to have the
parking lot placed to the west side of the proposed building. He stated that there are times when the vehicles
under repair would need to be placed in the parking lot, but usually it was for a limited time. Mr. McRaith
requested clarification was to whether or not natural gas and electrical services would be available. Ms.
Wschnack explained that they would be available, but if the request was prior to the field season, Mr. McRaith
would be responsible for the expenses of excavating the trenches to his area.
• Mr. Rick Albin, operator, explained that there would be some need for outside storage for tires and other parts.
Ms. Wischnack referred to the Ordinance requirements for outside storage in the I/C District. The Ordinance
requires that outside storage be allowed either with a conditional use permit or enclosed in a six foot, 100%
opaque fence. Mr. Jones questioned Mr. McRaith if staff had notified him of the need for percolation tests in
November. Mr. McRaith stated that staff had informed him of this requirement, but he felt that he should first
apply for the rezoning.
Mr. McRaith stated that he would like to utilize the proposed septic system for at least five years before hooking
up to city services. Mr. Rodeberg spoke about the potential timing of when services would be available and that
it would be dictated by when the development would occur to the north. Mr. McRaith said he would be willing
to work with the City when the services would be available.
Discussion ensued about planned development and how and when services would be available to this area.
Mr. Amdt moved to close the hearing regarding the rezoning request at 6:52 p.m. Mr. Jones seconded the
motion. Motion passed unanimously.
Mr. Amdt made a motion to approve the rezoning request from R -1 to I /C. Mr. Westlund seconded the motion.
Motion carried unanimously.
Mr. Haag moved to close the public hearing for the conditional use request at 6:53 p.m. Mr. Amdt seconded
the motion. Motion carried unanimously.
Mr. Amdt questioned legal staff if there could be a time limit on the use of the septic. Mr. Schieffer replied that
there could be a time limit if given as one of the conditions. Discussion then ensued about bonding and if a time
limit would be necessary. Mr. Scherffer explained that the agreement between the applicant and the City would
not necessarily be a bond, but would be a financial guarantee. Ms. Wischnack questioned the applicant if he
understood the requirements listed in the agreement. Mr. McRaith stated that he did.
• Mr. Jones moved to approve the conditional use requestwith the following conditions: Parking may be located
on the east side of the building, holding tanks shall be allowed until percolation test are available, outside
storage shall only be allowed behind a 100% opaque fence at a height of no less than six feet, a financial
guarantee agreement be signed by both the applicant and the City, and the parking area be paved no later than
November 1, 2000. Mr. Haag seconded. Motion carried unanimously.
Ms. Kreft informed the applicant that the request would be heard at the February 8, 2000 City Council meeting
in order to revise the draft agreement.
d) CONSIDERATION OF CONDITIONAL USE PERMIT TO EXTEND TIMEFRAME FOR AN EXISTING
TEMPORARY TRAILER TO BE USED AS AN OFFICE AS REQUESTED BY ALLIED MECHANICAL
SYSTEMS. (340 MICHIGAN STREET)
Chairman Wood opened the hearing at T22p.m. with the reading of publication #6102 as published in the
Hutchinson Leader on Thursday, January 6, 2000.
Mr. Kirchoff removed himself from the Commission to represent Allied Mechanical Systems. Ms. Kreft explained
the request for the extension. The applicant had originally applied for a conditional use permit to use a
temporary trailer for office space. That request was granted in May of 1999 with the condition that it be for only
six months. Mr. Kirchoff stated that the applicant would like a six month extension. He stated that the business
is currently attempting to purchase another building that would meet their needs.
Mr. Bemie Knutson, owner of a Lynn Cards located in the Industrial Park, spoke of the need to clean up the
Industrial Park and that the applicant had excessive outside storage. Mr. Eric Knutson also questioned if the
clean up issue would be remedied. Mr. Wood asked legal staff if clean up could be added as a condition. Mr.
Schieffer replied that although it did not directly apply to the conditional use request, it could be added as a
condition. Mr. Wood questioned staff what the policy was on enforcement. Ms. Wischnack replied that staff
handles enforcement on a complaint basis and there had been a complaint made against the applicant She
• also stated that the applicant had agreed to have the area cleaned up by February 1, 2000. Mr. Kirchoff stated
that some clean up had already occurred.
Mr Arndt made a motion to close the public hearing at 7:43 p.m. Mr. Jones seconded the motion. Motion
carried 6-0-1 _
Mr. Westlund made a motion to approve the conditional use permit to extend the timeframe for the temporary
trailer with the condition that it be removed in six months. Mr. Jones seconded the motion. The motion passed
6 -0 -1.
4. NEW BUSINESS
5. OLD BUSINESS
6. COMMUNICATION FROM STAFF
a) DISCUSSION ON TOWER ORDINANCE
Ms. Wischnack explained the outline copy presented to the Planning Commission. Discussion ensued as to
the type of tower design which should be allowed. Agreement was reached that a monopole design would best
address concerns with collapse. Mr. Bernie Knutson presented his concems and additions to the outline.
The Commission agreed that the setbacks should be 1 foot for 2 feet of tower height in both the commercial
and industrial districts
b) DISCUSSION ON HOME OCCUPATIONS
Ms. Wischnack stated that staff had been questioned as to the possibility of allowing beauty shops as home
occupations. The Commission agreed with the staff recommendation that the Ordinance should be revised to
address certain home occupations as conditional uses.
ADJOURNMENT
Being no further business the meeting adjourned at 724 p.m.
•
0
PUBLISHED IN HUTCHINSON LEADER
• TUESDAY, JANUARY IS. 2000
PUBLICATION NO. 6111
NOTICE OF PUBLIC MEETING
RISK MANAGEMENT PLANS FOR CHLORINE
FOR WATER TREATMENT PLANT AND
WASTEWATER TREATMENT FACILITY
The City of Hutchinson will hold a public meeting regarding its Risk Management Plans
for Chlorine for the Water Treatment Plant and Wastewater Treatment Facility. The
meeting will be held during the regularly scheduled City Council meeting at 5:30 p.m. on
January 25, 2000 at City Center. The public is invited to attend.
The United States Environmental Protection Agency requires users of over 140 chemicals
to develop and implement Risk Management Plans and to conduct public meetings. The
Hutchinson Water Plant and Wastewater Treatment Facility use chlorine, one of the
substances regulated under the Risk Management Plan rules, as a disinfectant, in order to
provide safer drinking water, and to prevent bacteriological contamination of the Crow
River.
At the meeting, the City will explain the measures it has taken to prevent a release of
chlorine from occurring and the response plans that would be implemented in the event of
an accidental release.
Questions regarding the Risk Management Plan and the public meeting can be directed to
Mr. Richard Nagy at (320) 234 -4222.
u
"�I
Hutchinson Citv Center
III Horan Stmt SE
Hutchlm MN 55350.2522
320.587- 5151/Fn 320.2344240 •
Memo
Toe Mayor Torgerson
Rona Dick Nagy, Water System Supervisor
CCe Gary Plotr, MaNr J. Swanson,
oaaw otnam
live FYI, Pubic WORrIetion Meeting
On the council meeting of 1/25100, there will be an agenda item of a pubic meeting to discuss the Risk
Management Plow for the water and wastewater treatrnent facilities. We would Ilse to brief you a little •
bit on what this irnolves so that you will not be compld* hr the dark
The idsk Management Plans, (RMP's), are a federally mandated nde from EPA to spealically address
the emergency response to a chorine release at the water or wastewater treatment pleats. The
consultant of Eartlltech was used to write and submit these plans. The plans are submitted to EPA and
aged on their web sbe as wet as being recorded wih the FBI. In addition, part of the requrernent is to
told a pubic meeting to address any questions by the pllhic.
At the meeting Roger Berkowitz of Earthtech will give an overview of the RMP's. Brad Emans, Dave
Simons, and myself will be there to answer any specific questions. Roger expects the whole process to
take no more than Rim minutes. This is an informational meeing only. NO action is needed by the
coma. If you have any questions on the matter feel free to contact me at 234.4222.
o Pepe 1
Paned w nxycled wP= -
•
K (9)
January 18. 2000
Mayor and City Council
City of Hutchinson
I 11 Hassan Street Southeast
Hutchinson. MN 55350 -2522
Re: Biosolids Drying Project
Dryer Procurement Contract
Proposed Change Order No. 2
Dear Mayor and City Council,
Attached for your review and approval is proposed Change Order No. 2 for the referenced project.
Change Order No. 2 includes the deletion of a cyclone separator from the dryer system procurement
contract and the addition of a baghouse in its place. Further, the addition of the baghouse will eliminate
• the need to include an air scrubber in the building addition project currently under design. This project
change is necessary to meet air emission standards while eliminating the need for an expensive air
scrubber system.
Change Order No. 2 also accommodates additional costs associated with extending the substantial
completion daze until this fall. The substantial completion date needs to be extended to accommodate the
time needed to include the fabrication, installation, and operation of the baghouse into the rest of the
project. The exact date is being determined and is influenced by the review periods of the MPCA and the
air permitting process. We will discuss and present the recommended substantial completion date with
you during our review meeting on January 25.
Sincce ,
pnely C y�
l.Ct;W cp- - 5 , t IiMU L,
Ed Nevers, PE
Enclosures: Change Order No. 2
Copy: Randy De Vries, City of Hutchinson
Scott Young, EarthTech
40
r-(z9-
CHANGE ORDER NO. 2
CHANGE ORDER COMMENCEMENT OF
DATE OF ISSUANCE January 13 2000 CONTRACT TIME August 30, 1999
0 OWNER Citv of Hutchinson
CONTRACTOR McCormick Construction Company
PROJECT Biosolids Drying Facilities CONTRACT NO.
ENGINEER Donohue & Associates Inc
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENTS:
DESCRIPTION:
Incorporate into the project the addition of a baghouse, revised induced air fan, and appurtenant items as defined in our
correspondence dated November 16, 1999 (copy attached). The addition of the baghouse and revised induced air fan is in lieu
of the cyclone separator and induced draft fan originally specified. Change order cost information and assumptions made on
the unit to be provided were given in McCormick Construction correspondence dated December 10 and 16, 1999. This change
order also includes costs associated with the unloading, installation, erection, and start-up of the baghouse and induced air fan;
and for labor and administration costs associated with extending the substantial completion date of the project to include the
fabrication, delivery, installation, and start -up of the baghouse unit into the rest of the project- An evaluation of the costs and
assumptions were completed, and certain changes were made to the unit to reflect expected operating characteristics. These
changes and revised costs were presented in a letter from McCormick dated January 10, 2000.
REASON FOR CHANGE ORDER:
The baghouse and appurtenant items are being provided in lieu of the originally specified cyclones and induced draft air fan.
The addition of the baghouse is necessary to meet air emission standards and air permitting requirements while eliminating the
need for an expensive air scrubber system.
ATTACHMENTS: AS REFERENCED ABOVE
CHANGE IN CONTRACT PRICE
Original Contract Price:
$ 1,302.700
Net increase (decrease) from previous Change Orders:
S (8,200)
Net increase (decrease) of this Change Order:
$ 151,906
Revised Contract Price:
S 1,446,406
CHANGE IN CONTRACT TIMES
Original Contract Tithes: (days ordases)
Substantial Completion: March 27, 2000
Ready for Final Payment: April 27. 2000
Net increase (decrease) from previous Change Orders: (days)
Substantial Completion: 0
Ready for Final Payment: 0
Net increase (decrease) of this Change Order: (days)
Substantial Completion:
Ready for Final Payment:
Revised Contract Times: (da,s ordates)
Substantial Completion:
Ready for Final Payment:
CONTRACTOR agrees that this Change Order includes any and all costs associated with or resulting from the change ordered
herein, including all impacts, delays, and accelerated costs. Other than the dollar amount and time allowance listed above,
there shall be no other dollar or time compensation as a result of this Change Order. p
Donohue & Associates. Inc.
Project No. 10117
CHANGE ORDER
CO-2
THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO.
RECOMMENDED: ( J ' y�
By: �L wy- , t tiv
ENGINEER (sipamre)
Date: I/ I d I z 000
Donohue & Associates, Inc.
Project No. 10117
-APPROVED:
By:
OWNER lsrgnururer
Date:
.-ACCEPTED:
0
Date:
CONTRACTOR signature/ 0
CHANGE ORDER
CO -2
•
MSC
Mr(-.naMirK
CONSTRUCTION
COMPANY
7738 COMMERCE CIRCLE, ROCKFORD, MN 55373
Phone: (612) 477 -4774 Fax: (612) 477 -5174
January 10. 21XX
Mr. David Froh P.E.
Donohue and Associates
4343 South Taylor Drive
Sheboygan WI 53081
RE: City of Hutchinson Biosolids Drying Facility
Baghouse Change Order — Clarification of Pricing (Revision #1)
Dear David,
As you requested, we are breaking down the associated costs which total the baghottse �St+s^ts previously
sent to von dated December 10 1999.
The associated costs are as follows:
Delivered Can of the Unit: 5124,218.00
Additional Labor Time for Constructio ars on: S 4,800.00
Additional Access Platforms and Ladders
• Material and Labor. S 3,248.00
Duw-
e�0! @�RL000 w
Field Equipment and Crane Time: S 3,150.00
Increase in Labor Costs due to Raises Given After the
First of the Year. $ 4,050.00
Additional Project Management, Shop Drawing Submittals,
Office Adn n=a tion Time, Bonding: $ 12.440.00
Total Change Order #2 54566x69 3 Is l r I o (o
We hope this information provided helps clarify the associated costs with the baghoase change order. If
you have any questions please call.
Sincerely,
David Kammerer
Project Manager
McC Inc.
Attach o
Attachments: Pgs. 1 - 3 Baghouse Description
access doors. The main shaft is made of 18" tubular steel supported by 7 15116' bearings. The dryer
is insulated with 2' of high temperature fiberglass insulation and covered with a 14 gauge outer skin.
Connected to the shaft are 44 adjustable paddles. Also included are (4) replaceable agitator plates
and (5) air dams_ The drive includes a 150 HP explosion proof motor. a belt drive and an O.S.H.A.
approved belt guard.
ITEM 2- E)a1AUST FAN rated for 25.000 ACFM @ 24" S.P. and 200 Fan is arrangement
The inlet and outlet are both flanged. The drive is a 200 HP explosion proof motor with belt drive an
O.S.H.A- approved belt guard. An electrica➢y Operated opposed blade discharge damper is included t(
control airflow. Quq�as Der specification 85 dba uninsulated.
REVERSE JET BAGHOUSE:
3.1 MODt:'L 375-90 TOP REMOVAL LIFT OFF DOOR DUST COLLECTOR Fitter Technology limitr
dust collector to be all welded. and factory assembled in largest piece _ =varuction praclieai to mcumas ft
erection. The unit is designed for 28' WG dust -tight operation, as follows:
32 Clean Air Plenum
c
PAGE 1
..�_ SCOTr EQUIPMEW COMPANY • 605 ath Avenue N.W. • New prapue. Mtvwsota 56071
a Phone (612) 758 -2591 - Fax (612) 75&4877 • Web 5Q@ hMIJtWw- SWf?>
4 7 C! D
QUOTATION DATE: 1110!00 QUOTATION NUMBER: 99.1355RS
0
10 gauge HRS A36 all welded construction with flanged exhaust Weather tight gasketed doors are
sealed with minimum six(6) point handwheel holddown. Top doors are 12 gauge with 2" insulation
and 18 gauge skin underneath, stiffened for the 28' negative design.
3.3 Handrails
Handrails quoted are angle Z OL318' with toe plate and three rails.
3.4 Reverse Jet Cleaning Mechanism and Controls.
a) Compressed air header_
b) Diaphragm valves 1 Y70.
c) Blow pipes are 1 WO schedule 40 pipe.
d) Pipe coupling between diaphragm valve and blow pipe.
e) Solenoid valves mounted in a NEMA 4 enclosure.
f) Diaphragm vaave to purge moisture form header.
g) Brass bibs fittings and Polyethylene W resistant tubing plumbed between diaphragm valve and
solenoid.
h) Compressed air gauge: 2 112' diameter. 0-160 psig.
1) 20 position automatic solid state sequential timer with indicating lights for 115V, 1 PK 60Hs
- operation, mounted in a NEMA 4 enclosure.
j) Magtehelic differential pressure gauge 0-15 W G with bracket for leg mounting and air t8ter on
dirty side to protect miagnehelic tube from plugging.
3.5 Tubesheet
3116' gauge HRS with stiffeners Located between every other row. Designed for snap band bag
am
3.8 Cages
(375) 11 gauge HRS 10 vertical wire cage with 11 gauge rings. Fun pan bottom and venturi tack
welded as Integral pal of the cage. 6' 0 by 10' long.
3.7 Filter Media
(375) bags, 16oz Nomex, 6' 0 by 10' long with snap ring tubesheet. SS ground wires.
3.8 Housing
10 gauge HRS A36 all welded constructiom
3.9 Hopper
3116' gauge HRS A36 all welded construction. 60' pyramidal with 8' discharge. Complete wuth 20-
inch diameter hinged and damped vlspectioniaocess door in each pyramid. 40' Intel sized fbr a
maximum velocity of 3.500 FPM with deflector to prevent bag abrasion. Structural mounting flanges.
(4) Poke holes with cap 4 in both hoppers. 6' square plate on hopper new discharge. Inlet centered
between hopper (reference drawing).
3.10 Structural
Structural support legs designed for 100 MPH wind load at customer specified seismic zone
Providing 5 feet clearance below hopper discharge range. (it seismic zone is not specified. zone
two will be use.) NOTE If calculations and /or PE Stamp required. a fee wiv be charged
cc:
• PAGE 2
S=7 �,UIPMENl COMPANY . 605 = h Averue N.W.. New Prague. Mirnesctc 56071 • Aherne (612) 75 3-2591 • Fox (612) 758-4:-
y
QUOTATION DATE.
1HO
QUOTATION NUMBER: 99- 135SRS
3.11 Paint Md. surfaces. Prime
CoUect ior or to fan has a SP -2 interior and exter prep coat. per SPeG apPl
Under insulation and primer meld• pk man. FWsh coat on ad exposed metat. Handrails and
ladder we Safety yellow. St spec color.
3.12 bmulatfon
Y x So roekwooi Insulation with 16 gauge galvanized ". bolted and sealed.
NOTE B cages, instrunents, supports and ladders to ship disassembled for the main collector.
ITEM 4. scREW CONVEYOR Discharging material from indvidual baghouse, hopper & airlocks
to the elevator leg. Screw is complete with drive and OSHA guard.
ITEM 5. (2) ROTARY AIRLOCKS 10' x a constructed of carbon steel in ail prod�conta HP
area. The pnit.has a capacit §f .40 CFR and is to operate at 15 RPM. k is equipped
TEFC motor. a�hain drive and -.O.S.H.A. approved guard• This airlock is to be located at the discha rge
of each bag house hopper.
ITEM 6. FEEDING SYSTEM Model 901 screw feeder constructed of 304 stainless steel in all
product pct area. This feeder is rated for .0733 CFft variable speed drive to operate between 20 -
M./ ��n oo�� r1.i..r in inNMn a n HP hwarrer dtdv nvn n..v.i ,....�... ....J .. ......q{.Is (ranw+ni
•
MSC
MCUUHMICK
CONSTRUCTION
COMPANY
7738 COMMERCE CIRCLE, ROCKFORD, MN 55373
Phone: (612) 477 -4774 Fax: (612) 477 -5174
December 16, 1999
Mr. David Froh P.E.
Donohue and Associates
4343 South Taylor Drive
Sheboygan, WI 53081
RE: City of Hutchinson Biosolids Drying Facility
Bagbmw Change Order — Clarification of Pricing
Dear David,
As you requested, we are breaking down the associated costs which total the baghouse est;!�e previously
sent to you dated December 10 1999.
The associated costs are as follows:
Delivered Cost of the Unit:
S141,062.00
Additional Labor Time for Consuuca an on:
S 4,800.00
Additional Access Platforms and Ladders
• Material and Labor.
S 3,248.00
Additional Cast for Pressure Relief Ducting
Material and Labor.
S 6,050.00
Field Equipment and Crane Time:
S 3,150.00
Increase in Labor Costs due to Raises Given After the
First of the Year.
S 4,050.00
Additional Project Management, Shop Drawing Submittals,
Office Adman stration Time, Bonding:
S 12.440.00
Total Change Order ill
$174,800.00
We hope this information provided helps clarify the associated costs with the bagbouse change order. If
You have any questions, please call.
Sincerely,
David
Project Manager
McC Inc.
• MDKIp o
;uccoRMrcx
CONSTRUCTION
MSC
COMPANY •
7738 COMMERCE CIRCLE, ROCKFORD, MN 55373
Phone: (612) 477 -4774 Fax: (612) 477 -5174
December 10, 1999
Donohue and Associates
Arm- David Froh, P.E.
4343 South Taylor Drive
Sheboygan, WI 53081
Contract: City of Hutchinson
Biosolids Drying Facility
Equipment Procurement and Installation
Re: Baghotae for Dryer System Change Order
Dear David,
As you requested we are quoting the price to provide a baghouse, in lieu of cyclones, for product collation
within the drying system for the Biosolids Drying Facility. Our quote is based on the specification you
provided us dated November 16°, 1999. Derails of our quote follow below:
INCLUSIONS •
1. Provide baghouse collector and fan system for drying system as specified in R.F.Q. dated November
16 1999.
2. Reverse jet baghouse with 5,887 sq. fL filter area for a 4.25 to 1 air to cloth ratio. Construction is
carbon steel housing. AR200 hoppers and product inlet Includes 375 — 16 oz Nomex begs.
3. Exhaust fan rated for 25,000 ACFM at 24" S.P. and 200° F. Fan is arrangement 9. Drive is a 200 HP
explosion proof motor with belt drive and OSHA approved belt guard Includes electrically operated
opposed blade discharge damper. Fan to be 85 dba uninailated
4. Two rotary airlocks 10" x 8" constructed of carbon steel in all product contact areas. Units have
capacity of .40 CFR and are to operate at 15 RPM.
5. Shop drawing submittal and review time.
6. Labor for installation and construction of structure, baghouse, guardrails, platforms and installation of
bags-
7. Ducting explosion doors to wall of building (assumed Y distance).
Page 2
• December 10. 1999
Mr. David Froh
CLARIFICATIONS/EXCEPTIONS
L Baghouse painting to be as follows: All carbon steel interior surfaces will be prepped and painted as
per specification. All interior AR200 surfaces will = be painted. The exterior of the beghouse will
be primed, then the insulation will be applied and covered with a galvanized metal skin. All a dcnor
surfaces not insulated will be prepped and painted according to specification
2. Exhaust air from pellet plant cyclone will discharge directly to outside,
3. Wall and roof penetrations by others.
4. Luvars and stacks by others.
5. Time for preparation of shop drawings approximately three weeks. Time required for equipment
fabrication and delivery after receipt of approved shop drawings is sixteen weeks
PRICING
• The price to perform the above Scope of Work is One Hrordred Seventy Four Thousand Dght Hundred
($174,800.00) dollars. This quote is good far thirty daps
Note: This will be change order #2 for the project.
Please call if you have any qu=onr,
Sincerely,
G David Kammer
Project Manager
MCC Inc.
MDK/pjo
Project: MN3699, CO2
•
JU PONOHUE ®
No�embcr 16. 1999
Mr. David Kammerer
McCormick Construction Company
7738 Commerce Circle
Rockford, MN 55373
Re: Hutchinson, Minnesota
Biosolids Drying Facility— Baghouse Change Order
Donohue Project No. 10117
Dear David:
HONE
Enclosed is a revised technical specification for the proposed addition of a baghouse unit to this project. The technical
specification has been revised per the discussion of our conference call of November 15, 1999, and in answer to questions
posed in your letter dated November 10, 1999.
Not all of the questions posed in your November I& letter were directly answered within the revised technical
specification. Additional general information and answers to thou remaining questions are as follows:
• A revised "clear" ceiling height has been provided. The available height is 32' -6 ". This takes into account a six -inch
concrete equipment pad and a two-foot deep ceiling beam that will cross the top of the baghouse. In a follow -up •
discussion with Rich Lucas of Scott, it appears the baghouse will fit under that ceiling height and within the present
space allocations set aside for it. Please provide the remaining space allocations of the equipment ( baghouse, exhaust
fan, conveyors. elevators, air intake, and anything else that may affect the building layout) as soon as you can so we
can complete the building layout, size, and construction drawings.
• We have deleted the requirement of the insulation package on the fan. We are considering enclosing the fan and
motor assembly to control noise.
• We will be providing you with a manufacturer contact for the vibration- sensing device.
• The motor is to be (u all the motors within the facility should be) TEFC and suitable for operation in an area rated as
Class ❑. Division 2, Groups F and G. hazardous classified location
• The fan blades do not need to be spark resistant, but the interior of the baghouse should be electrically grounded.
We trust these revisions will allow you to complete your proposal to provide this additional unit. Please provide a detailed
proposal to me for evaluation and recommendation to the owner on acceptance. A change order to incorporate the unit
will then be completed. Please expedite the submission of your proposal.
Since qFrohPE
Dave
Design Project Ivlanager
Enclosures: As noted
The following are revisions to the Soec tications dated November 16, 1999:
The following revisions shall be made to SECTION 11000 - BIOSOLIDS DRYING SYSTEM:
I• A. Page 11000 -9, delete Paragraph 2.06, and replace with the fallowing:
2.06 BAGHOUSE
A- Process Description:
The fabric filter collector will be used to separate approximately 1,100 pounds of solids per
hour from the air stream following a direct heat drying system. The granular solids are from
municipal wastewater sludge. The sludge is generated from oxidation ditches, aerobicalty
digested, and dewatered to about 16% solids (84%, moisture). Following dewatering, the
sludge is processed by the drying system to reduce the moisture content from 84% to 8%
through direct heat drying.
B. Design Data:
1.
Plant Elevation: 1,000 It above sea level.
2.
Location of Control Equipment: Baghouse will be located inside building.
3.
Finished floor to ceiling height is 35 feel However, a two -foot depth ceiling beam (that will
cross over a portion of the baghouse) and a proposed 6-inch equipment pad will reduce
available height to 32 feet 6 inch. Equipment, and access to equipment for maintenance
and bag removal, shall be sized accordingly.
4.
Ambient Temperatures: Outside -25 °F, winter, 105 °F, summer.
5.
Gas Volume: 25,000 acfm at 275 °F.
6.
Gas Analysis: Combustion gases, water, and solids.
7.
Gas Moisture Content 16.5% by volume.
8.
Gas Temperature Range: 275 to 300° F.
• 9.
External Static Pressure: To be provided by Contractor.
10.
Inlet Solids Loading: 1,043 pounds per hour.
11.
Inlet Solids Moisture Content: 8% by mass.
12.
Solids Density. 75 pounds per cubic ft (maximum), 50 pounds per cubic ft (average).
13.
Utilities Available: 480 Volts, 3 Phase, 60 Hertz-
C. Design Specifications:
1. Required Outlet Dust Loading: 0.01 grain per dscf as measured by EPA Method 5.
2. Maximum Baghouse Pressure Drop: 6 in. w.g. flange to flange.
3. Fan Noise: The sound level through the fan casings uninsulated shall not exceed 85 dB(A)
at 3 feet.
D. Equipment•.
1. Housing:
a. The housing (modules) shall be constructed of minimum 3/16 -inch thick mild steel
construction.
b. All seams shall be continuously welded to ensure the units are gas- tight.
c. The modules shall be rigidly built and stiffened to withstand s 30 in. w.g.
d. The can velocity shall not exceed 6 It per second, can velocity defined as the volumetric
flowrate divided by the cross sectional area of the module minus the filter elements.
e. The baghouse shall include a 20 -in. x 48 -in. hinged door to allow access inside the unit
for inspection.
I. The exterior surfaces of the collector shall be insulated with 2 -in, thick, 3 pound density
• rigid insulation on all main panels of baghouse and hopper. Insulation shall be covered
with 16 gauge hot rolled steel stitch welded to main panels. The seams shall be sealed
to keep insulation dry.
g. The bagnouse shall include pressure relief doors of sufficient number to meet NFPA 68
stancards. The pressure relief doors shall be hinged on top with adjustable Brixon
latches on bottom. The doors shall be provided with safety chains to allow 70 degree •
maximum opening.
h. The housing shall have flanged inlet and outlet connections to the system ductwork.
Flanged connections shall be bolted and gasketed with material for the maximum dryer
temperature expected.
i. The baghouse inlet air velocity shall not exceed 3,000 ft per minute.
j. Inlets shall be equipped with ladder -vane baffles or perforated -plate baffles to distribute
and reduce direct impact on the filter bags. The baffles shall be constructed of minimum
3/16 -inch thick AR225 steel.
k. Provide appropriate electrical grounding for interior of baghouse (cages and bags).
I. Shop assembly, system layout, and shipping techniques shall be utilized to maximize the
size of shipped components and assemblies, and minimize the degree of field assembly
and welding required.
2. Hopper.
a. Provide insulated hopper for each module.
b. The hoppers shall be pyramidal style hoppers constructed of minimum 3/16 -inch thick
AR225 steel with a minimum 60- degree side slope.
c. Hoppers and structural steel shall be designed for loading with hoppers 100% full of
particulate weighing 75 pounds per cubic ft and stiffened to withstand t 30 in. w.g.
d. All seams shall be continuously welded to ensure the hoppers are gas- tight.
e. The connection at the outlet of the hopper shall be flanged 3/8 -in. stubs drilled for
connection to the rotary outlet valve.
f. Each hopper shall include 24 -in. diameter bolted access door.
g. Poke hole pipes with caps shall be provided on opposite sides of the hopper.
h. Each hopper shall be furnished with one 5-in. square pounding plate near the hopper
discharge. •
3. Finer Media:
a. The filter media shall be selected for continuous maximum temperature rating of 325°
F.
b. The filter bags shall not exceed 6 -in. diameter and 12 It length.
c. The number of bags shall be selected for maximum gross air to cloth ratio of 6 to 1.
d. Provide all ancillary equipment (e.g., cages, ventuds) that is necessary to support the
filter media.
4. Exhaust Fan and Motor.
a. The fan shall be centrifugal type, single width having non - overloading horsepower
characteristics.
b. The fan unit shall be supplied with motor, motor base, drive belts, fan wheel, fan housing,
and all required equipment for a complete and operable fan unit.
c. Provide a radial vane damper at the inlet of the fan.
J. The fan shall be constructed with the following features:
• Flanged inlet and outlet
• Gasketed access door hinged or bolted
• Compression shaft seals
• Split housing for ease of wheel removal
• Threaded drain plug
• Heavy duty channel base
e. The fan housing shall be rigidly built and braced, and constructed of 3116 -inch thick hot •
rolled steel.
f. Fan outlet velocity shall not exceed 4,500 fpm, measured at the cutoff.
g. Fan bearings shall be spherical- roller type bearings. The bearings shall be heavy duty ,
self aligning bearings that are lubricated continuously and equipped with a temperature
monitor.
• h. Fan wheel shall be backward blade or radial tip type. Select wheel type and size to
achieve optimum fan static efficiency.
i. Fan wheel to be statically and dynamically balanced.
j. The fan wheel shall be adequately stiffened so the stress level of the wheel and wheel
components does not exceed 50% of the yield strength of the materials being used.
k. The peak fan pressure shall occur at a flow rate no greater than 50 of the fan rating.
I. Vendor shall specify drive arrangement. The drive arrangement shall be furnished with
a guard that meets OSHA requirements.
m. The fan shall be constructed with the following safety features:
Zero speed switch to activate a remote alarm and initiate shut off of the dryer bumer.
Vibration sensing device that protects rotating machinery from acceleration shock
The unit shall employ a magnetic circuit opposed by inertia and adjustable spring
forces in the actuating mechanism. Measurement shag be of total destruction shock,
not displacement. There shall be no moving parts except at set point. Reset shall
be manual or electrical. Unft shall be seff- powered. The switch shall meet the
following criteria:
- Cover. High impact, ABS thermoplastic.
- Gasket: Thermoplastic styrene copolymer.
- Base: 360 aluminum, 0.4% maximum copper contents.
- Enclosure: NEMA 4.
- Temperature: -40 to 300 degrees F.
Humidity. to 92% relative humidity.
Shock: 40 g 11 milliseconds.
- Electrical Contact Rating: SPDT, 7 amp at 460 VAC.
- Vibration Measurement Range: 0 to 4.5 g from 0 to 300 Hz.
• _ Setpoint Range: 0 to 4.5 g.
Setpoint Adjustment: 1 turn per g.
- Reset Coil Power. 14 W.
- Reset Coil Voltage: 120 VAC.
- Accuracy: 5% of full range from 0 to 300 Hz.
- Ambient Temperature Effect: 10% per 100 degree F maximum.
n. Fan motor shall be premium efficiency, TEFC, NEMA Class B, squirrel cage induction
motor with 1.15 service factor, suitable for operation in Class ll, Division 2, Group F and
G rated areas.
5. Electrical Equipment:
a. Provide baghouse manufacturers standard control panel, including fan and rotary airlock
control by PLC /systems inhouse. If control panel needs to be located adjacent to
baghouse unit, it needs to be rated for use in Class II, Division 2, Group F and G areas.
If control panel can be located in adjacent unrated control room, within 100 feet of
baghouse unit, it does not need to be rated.
b. Panels shall be furnished with one main circuit breaker each and one circuit breaker for
each motor starter.
c. Provide electrical wiring diagrams to incorporate all external devices.
6. Support Steel:
a. Support steel shall provide minimum 5 -ft clearance under the rotary airlock valve.
b. Support steel should be adequate for equipment dead bads with hoppers full of dust and
• for live loads.
7. Access Walkways and Ladders:
a. Access platforms, walkways, hand rails, and ladders shall be provided for access to
hoppers, housing, filter bags, and collector pulse cleaning system that comply with •
appropriate OSHA regulations. Material to be galvanized steel or aluminum.
b. External walkways shall be a minimum 30 in. wide. They shall be constructed of bar
grating, support steel, hand rail with mid -rail and toe plates as required by OSHA
regulations. Grating, hand rails, and support steel shall be supplied loose for field
erection.
8. Painting:
a. Baghouse and exhaust fan interior surfaces shall be prepared to SSPC -3 prior to
painting. The interior surfaces shall be coated with minimum of 2.5 mil rust inhibiting
primer.
b. Baghouse and exhaust fan exterior surfaces shall be prepared to SSPC -6 prior to
painting. The exterior surfaces shall be coated with minimum of 2 mil rust inhibiting
primer and 5 mil epoxy potyamide. Finish color shall be specified at time of placing a
purchase order.
9. Rotary Airlock Valve:
a. A rotary airlock valve shall be provided at the discharge end of the baghouse hopper.
b. The rotary airlock valve shall be designed based on the maximum mass flow of material
collected.
c. The rotary airlock valve shall be constructed of cast iron housing and end plates, open -
end rotor with a minimum of six - machined carbon steel vanes continuously welded to
shaft, shaft seals, and outboard mounting bearings.
d. The rotary airlock valve shall be independently driven with a TEFC geared motor,
480/3/60 complete with sprockets, roller chain, totally enclosed drive guard, and motor •
mount. Vendor shall size the geared motor based on the maximum mass flow of
material collected. Motor shall be suitable for operation in Class ll, Division 2, Group F
and G areas.
CITY OF HUTCHINSON PLANNING STAFF REPORT
To: City Council
• Prepared By: Holly J. Kreft, Planning Coordinator
Date: January 20, 2000 — Meeting Date February 15, 2000
Applicant: Knights of Columbus
Property
Location: Armory — Hwy 22 South (Adams Street SE)
As in the past. the Knights of Columbus are asking the City Council to waive the $150.00 fee for
a conditional use permit application to place a portable sign on the National Guard Armory
property located on Adams Street (`old" Hwy 22) to advertise for their annual fish fry. They
stated that all profits from this fish fry go back to other organizations within the Hutchinson and
McLeod County area.
The request for the conditional use permit will be placed on the February 15, 2000 Planning
Commission agenda.
•
•
1—(e)
0 MEMORANDUM
TO: Honorable Mayor and City Council
FROM: John Olson, Asst. Public Works Dir.
RE: Purchase of Brush Chipper
DATE: 01/20/2000
cC Dolf Moon, Dir of PRCE; John Rodeberg, Dir of Engr/Pub Wks
PURCHASE OF BRUSH CHIPPER
The City currently owns a Brush Bandit Model 250 Chipper, purchased in 1993 for $20,726. The
machine has over 1,600 hours of use. Maintenance expenditures for this machine over the last 6-
1/2 years have been $5,766. The average cost of maintenance for the machine is $887 per year.
The throttle control electronics/mechanism have failed. The estimated cost of repair is between
$2,000 and $3,000.
In addition, the feeder mechanism has been ground down so future maintenance on the feeder will
• require replacement rollers and related estimated at between $1,500 and $2,000.
The estimated repairs of $3,500 to $5,000 represent between 4 and 5-1/2 years worth of average
maintenance.
Under State of Minnesota Cooperative Purchasing Venture Contract #422399, we can replace this
machine for $22,766 (approx. 10% increase over 7 years), less the trade -in of the current machine
of $7,500: or a net of $15,266.
Considering the age of the chipper, the average cost of maintenance, and the number of hours on
the machine, it is my recommendation that we replace the brush chipper.
This situation was not anticipated and will require some adjustment to original capital purchasing
plan for Central Garage. However, deferring one scheduled purchase will provide more than
enough money for this transaction.
Attached is a copy of the quotation for your review.
•
H+,FLN tt,UUlNrkNI W. Jan 18 '00 -2:26 P.02
UZ MNT
1130 "114V U7 A.e.q. 9ee* . blom mem nh,,..0 3342t1
Q uotation
Tuesday, January 18, 2000
Ken Wldttentsm
City OfRutchimon
111 Hu,on Street Soudmu
Hutchinson, MN 55350
Aspen E9Wpn mt is planed to submit the following quotation for your wntideration.
Ono (1) 1999 RMA Bandit Model 250XP Bosh Chipper including, but not limited to the folbwing
S/N 14088, 15 hour,
f Up to and including 12' capacity, with 12" x 19 114" infoed opening
40" diameter, 2" thick chipper disc
' 120 feet per minute with 54" drip
Double edM 1/2' thick cutter knives
64" x 29" infeed chute opening
• 5,400 The total weight
' 100 Hp John Deere Modd 4045T diesel engine
• Wide Beare with Tor -Flax ask and 1200 x 16.5" tines
• HD tatTtight package
' 2 1/2" plods eye
• Four (4) top feed wheel spring@
• Dual support feed wheels
• 24.5 gallon fuel tank
360 degree swivel discharge chute
• 90 decibels at 50 360 degree around unit
' Radiator guards with screens
" Curb tide com ols for added safety
• Autotnatic feed
' Top feed heel lift usim
Live hydrurlics
' State of Mlesesofa Cestnet Ming, Contract p 4223"
YourInvem meat ..........................
.................... ...............................
Trade in 1993 Brush Bandit Model 250 S/N 6946, u it, where Is, deduct.
Prk" isdsde so applicable uses
FOB Hatebintea, MN
522,766.00
(57,500.00)
Thank you for the 0PPQ allity to work with you on your equiPmaet need.. If m em be of further usivanoe in any
way, piease feel life to call on us.
D �� Y
January 11, 2000
To: Honorable Mayor and City Council
From: John Olson, Asst. Public Works Dir.
Subject: Police Department Squad Cars
Bids for two Police Department squad cars will be considered at the January 25, 2000 City
Council meeting.
These squad cars are replacements for existing cars, which are rotated on a three year basis.
We are anticipating that bids will be accepted for these vehicles until January 24, 2000. As
always, the City Council reserves the right to reject any, all, or parts of proposals or request
immaterial modifications to them. You are the final purchasing authority. No contract exists until
you accept a bid.
As a member of the Minnesota State Department of Administration Cooperative Purchasing
Venture, you may make purchases originally bid to the State of Minnesota and its political
subdivisions without following procedures identified in State Statute #412.891. The State
Department of Administration has already complied with the statute for us in the Cooperative
Purchasing Venture.
•
r Memorandum
To: Mayor & City Council
CC:
From: Gary D. Plotz, Randy DeVries & Lawrence Winter
Dare: January 20, 2000
Re: MARKETING AGREEMENT FOR COMPOST
The City has been working cooperatively with Great River Regional Waste
Authority in Cedar Rapids, Iowa for the past two years with the design of the
automated compost bagging facility.
Great River is the largest public governmental marketing agency in North America
that produces and sells approximately 5 million bags per year.
• Bob Watson, who has successfully marketed compost in Minnesota, manages the
marketing department. The proposed marketing through Great River was a major
reason why we received funding through the Minnesota Office of Environmental
Assistance (OEA).
The City Attorney, Randy DeVries, Lawrence Winter, and I have reviewed the
contract and recommend approval.
�"� � �� `s r� •'lei/ ���e� /� ��l o� � �
Recycled Organics Marketing Agreement
INTRODUCTION
This agreement, made and entered into this day of 2000, by and
between the Great River Regional Waste Authority (hereafter GRRWA) and the City of Hutchinson
(hereafter City).
Section 28E of the Iowa Code authorizes the Commission of a Solid Waste Authority to
enter into a contract to jointly provide markets and disposal of recycled wood and yard waste
products as part of statewide waste reduction goals.
The previously mentioned parties are interested in furthering the recycling and marketing of
wood, yard waste, and source separated organic materials for the purposes of conserving natural
resources, energy, and landfill space; and
GRRWA and City have adopted Comprehensive Solid Waste Management Plans and
initiated effective waste diversion programs to effectively recycle organic Nvaste to meet state and
local solid waste management goals; and
ARTICLE I - DEFINITIONS
Agreement
"Agreement" shall mean this Agreement, and any fixture amendments hereto.
2. Conditionally Defective
"Conditionally Defective" materials shall mean materials judged defective or identitled as
contaminated by GRRWA or the \Market of recycled wood and/or.organics and/or yard
waste_ Materials shall become conditionally defective when found not to be in compliance
with the provisions of Article III hereof. Nothing in this provision is intended to grant sole
or exclusive rights to the Markets to determine the acceptability of any products.
Gross Sales
"Gross Sales" shall be defined as the "Total price" as indicated on the GRRWA Products
Order Form without adjustments for returns, allowance, or bad debt.
Material
"Material" shall mean recycled yard waste and source separated organic material meeting the
specifications detailed in Article III herein and as amended.
5. Market
"Markcf' shall mean the purchaser of materials as arranged by GRRWA.
•
• 6. Part
"Party" shall mean either signatory hereto. Parties shall mean all signatories hereto.
Project Representative
"Project Representative" as further defined in Article IX hereof, shall mean the person
authorized by the Parties to act on their behalf with respect to the performance of this
Agreement.
8. Residue
"Residue" materials shall mean materials judged by GRRWA or Purchaser to be
unacceptable and not in compiiance with the specifications and standards as set forth herein.
Shipped
"Shipped" shall mean any quantity of Material transferred from City to Markets for sale.
ARTICLE II - INTENT
1. It is the intention of the Parties hereto, that the GRRWA will provide services, some for a
fee, to establish markets and broker recycled materials produced by the City.
2. Each of the Parties hereto agrees to cooperate with each other to expeditiously perform the
work of the contract, and to harmoniously conduct their operations in a relationship of trust
40 and confidence, one with the other, in general accordance with the procedures outlined in this
Agreement.
ARTICLE III - MATERIALS
The Materials to be considered under this .Agreement shall consist of pomposted yard waste
and source separated organics, bulls and bagged, for resale as a topsoil product. The product
shall be free of foreign material, heavy metals, and any other contaminants and meet the
requirements for the US Composting Council's Seal of Testing Assurance. All costs
associated with Materials rejected by the market shall be the responsibility of the City.
2. The City shall process and prepare all materials for resale per specifications to be mutually
agreed upon between the GRRWA, City, and Markets. The price charged for Material
preparation to Markets shall be determined by City.
3. GRRWA shall be responsible to arrange Material delivery to specified Markets within a
reasonable period of time. All shipments of materials to Markets shall be made in vehicles
not designated or used for solid waste management. Delivery, loading, and other associated
freight costs arc to be paid by the City.
4. GRRWA shall notify, via facsimile on the GRRWA Products Order Form attached hereto
as exhibit "A" and made a part hereof, City of receipt of an order for Materials. Each order
0
for Material shall specify The following: an order number, date ordered placed, quantity of
material ordered, cubic yards if bulk, number of bags if bagged, the quoted price per unit, the
place where Materials are to be shipped any special shipping arrangements, the method of
payment by the Market (C-O.D. or if the order is from an approved account customer).
The City shall provide a monthly report, or more frequent if necessary, to GRRWA
indi cating the order number, date an order was shipped, a load identification number, carrier,
number of units of Material shipped.
6. Conditionally Defective Materials, or parts thereof, will be sorted out by the Market. The
City will be notified by phone that contaminants have been found and are available for their
inspection and shall have five working days to examine such materials. After five working
days, the contamination will be handled as mutually agreed by the City and GRRWA.
GRRWA will communicate decisions to the Market. The City will receive a letter stating
original shipment date, load identification number, and number of units of Material affected.
7. If GRRWA or Market identifies any Residue, GRRWA shall notify the City via telephonic
communication followed by written confirmation. Handling of the Residue `will be mutually
agreed upon by the GRRWA and the City_ Any costs incurred for additional transportation
and handling of Conditionally Defective Materials and Residue shall be paid by the City.
8. GRRWA shall be the exclusive representative for the City for the sale of all Material
produced during the term of this agreement and the City agrees to refer all orders for
Material to GRRWA and will not independently market or sell Material without the written
permission of GRRWA. This condition shall not apply to Material sold for the individual use
of the City facilities.
9. Each party will protect, defend, indemnify, and keep and save harmless the other party and
its employees from any and all claims, causes of action, or demands which in any way relate
to or arise out of the activities taken pursuant to this agreement and which are caused by the
respective part's action, failure to act, or failure to act and that of its employees. Each patty
will be responsible for its own negligence and comparative fault and will protect, defend,
indemnify, and keep and save harmless the other and its employees therefrom.
10. The City shall carry sufficient product liability insurance with a minimum policy limit of
$1,000,000 per occurrence and shall indemnify and hold harmless GRRWA for any and all
claims that arise from claims related to the City's products.
ARTICLE IV - TRANSPORTATION
The City shall provide transportation for shipment of materials from the City to the Market
on a load by load basis. Shipments of materials to Markets shall be made in vehicles not
designated or used for solid waste management Scheduling shail be made by GRRWA at
the mutual convenience of both the City and Market. GRRWA will first contact the City
to schedule transportation with City trucks when available. Appropriate records and units
shipped will be provided by the City to Market and GRRWA.
2. The City will arrange for and be responsible for any cost incurred for additional
transportation and handling of Conditionally Defective Materials and Residue Material.
ARTICLE V - RATE OF PAYMENT
The City shall pay GRRWA four payments of five thousand dollars {$5,000) each due and
payable at the following schedule: within fifteen days, six months, one year, and two years
of the execution of this agreement. If the agreement is terminated prior to submittal of the
four payments, any remaining payments are due within fifteen days of the termination date
of the agreement.
2. The City shall pay 10.0% commission of gross sales during the time period covered in this
Agreement. GRRWA shall invoice all Markets. Payments from Markets shall be paid to
• GRRWA. On a monthly basis, GRRWA will remit to City any receipts for Material sold -
from City less any accrued commissions earned by GRRWA for prior sales. Payments will
be made to the City within thirty days of the end of the preceding month.
Monthly payments to the City shall be accompanied by a report summarizing the Markets
and sales for the month. The report will also indicate outstanding orders and invoices.
The City shall assume all risk and liabilities associated with bad debts and uncoilectible
accounts receivables for products produced by the City. GRRWA will make attempts to
insure that all account customers are secure. GRRWA will identify all new customers and
encourage the City to ship initial loads to new Markets C.O.D. unless otherwise mutually
agreed upon between the City and GRRWA.
ARTICLE VI - TERM OF AGREEMENT
1. The initial term of this Agreement shall be for five years from the execution date. This
Agreement shall be automatically renewable for an additional tvo -y ear period with mutual
agreement of both parties.
2. Each of the Parties shall have a unilateral right of non - renewal of this Agreement. To exercise
the right of non- renewal, City or GRRWA must notify in writing the other that the right of
non - renewal is being exercised. Such notice of non- renewal must be made no later than 60
0
days prior to the termination of the then current 12 month period, as provided for in Article
VI Section 1. The City shall be responsible to fill all market orders accepted prior to the
termination of this agreement even if the satisfaction of this requirement requires
performance beyond the termination date.
3. If either -any exercises their right of non - renewal, the City shall not independently market
to Markets established by the Authority for one year after the termination of this Agreement.
4. This agreement may be terminated in the event of a breach or non - performance of any
material term of this agreement However, termination for breach under this section can
occur only after giving written notice to the party alleged to have breached this agreement
and after giving that party a period of thirty (30) days to cure the alleged breach. Said notice
shall be mailed by registered mail to the person listed in Article Vll(6) and the thirty day
cure period shall begin upon receipt of the notice. The notice shall clearly and concisely set
out the basis for the claim of breach, reference the provision of this agreement which is
claimed to be breached, and set out what conditions need to be met or actions need to be
taken to cure the alleged breach.
ARTICLE vil - MISCELLANEOUS
1. Waiver
The failure by a party to exercise or enforce any of the terms or conditions of this Agreement
will not constitute or be deemed a waiver of that party's rights hereunder to enforce each and
every term of this Agreement The failure by a party to insist upon strict performance of any
of the terms and provisions herein will not be deemed a waiver of any subsequent default in •
the terms or provisions herein.
2. Divisibility
The provisions of the Agreement arc divisible. If any such provision shall be deemed invalid
or unenforceable, it shall not affect the applicability or validity of any other provision of this
Agreement.
Modification
This Agreement may not be modified or amended except as is mutually agreed to in writing
and signed by the parties hereto.
4. Binding Effect
This Agreement shall be binding upon and inure to the benefit of the parties hereto and their
m
respective successors and assigns.
5. Assignability
Neither this Agreement, nor any duties or obligations hereunder shall be assignable by any
of the parties to tho Agreement, whose consent shall not be unreasonably withheld.
6. Notices
_Sll notices under this Agreement shall be deemed to be duly given upon the date such notice
is personally delivered or if sent by registered or certified mail, return receipt requested,
addressed to the addressee at the address hereinafter set forth or at such other address as any
party provides, upon the date of receipt of the return receipt requested.
GRRWA
Kjrsten Bobb, Director
GRRWA
2092 303 Avenue
Fort Madison, IA 52627
Phone: (319)372 -6140
Fax: (319)372-6222
City of Hutchinson
Gary Plotz
7. Entire Agreement
This Agreement and the Attachments, Acceptances, Exhibits, and Schedules attached hereto
supersede any and all other agreements, either oral or written, between the parties hereto with
respect to the transactions conducted herein, and contains all the covenants and agreements
between the parties with respect to such transaction in any manner whatsoever.
• 8. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State
of Iowa. Any disputes arising out of the performance of this agreement shall be submitted
to the lows District Court in and for Lee County at Fort Madison.
9. Captions
This Agreement and titles in this Agreement are inserted for convenience only and shall not
be considered as part of or affect the construction or interpretation of any provision of this
Agreement.
10. Force Majeure
Should the ability to process or market Material as set forth in this Agreement be delayed or
impossible due to strike, fire, riots, revolution or other cases of "force majeure" (included
but not limited to Acts of God, fires, explosions, strike or other labor unrest) shall not be held
in default for a reasonable duration during the event and thereafter.
11. Change in Law
In the event that a change in law prevents either party from performing their duties in a
reasonable, economical and practicable manner, the parties can give thirty days notice of
termination of this agreement if replacement terms cannot be agreed upon by the parties.
0
IN WITNESS WHEREOF, the panics have executed this Agreement of the day of
2000.
Kjrsten Bobb, Director
GRRWA
Gary Plotz, Administrator
City of Hutchinson
Approved as to Form:
Douglas Napier
Legal Counsel, GRRWA
Memorandum
TO: Mavor and Co cil
FROM: Brenda Ewin uman Resources Coordinator
RE: Reclassification Recommendation
DATE: January 20, 2000
Due to an increase in the responsibilities of the Information Services Coordinator position, a
request was submitted to Human Resources for reclassification consideration for the position.
To determine if a reclassification is warranted, a revised position description has been reviewed
and a survey was completed to obtain position descriptions and salary range information for
similar positions from other Minnesota Cities. A copy of the list of cities from which
information was received and the respective salary information is enclosed for your review.
Over the past year, the position of Information Services Coordinator has evolved to include more
management functions in addition to the technical functions that have been associated with the
• position. Specifically, the Information Services Coordinator is responsible for the following
management responsibilities:
1. Developing and implementing information technology policies (employee usage,
e -mail, copyright matters, security, etc.)
2. Coordinating and providing specific information technology for employees.
3. Serving as the City liaison and primary contact with LOGIS on all network and
computer application issues.
4. Planning, developing and implementing new technology while maintaining
existing systems. Evaluating City information technology needs and
recommending and coordinating the purchase of all computer systems and
equipment.
5. Coordinating and implementing the use of seasonal computer technicians and
interns and supervising their activities.
The supervisors for this position, John Rodeberg, Director of Engineering/Public Works, and
Ken Merrill, Director of Finance, have discussed this reclassification proposal with City
Administrator Gary Plotz, and myself. It is the consensus of the group, based upon the above
information and the survey result to recommend the following action be taken by the City
Council:
1. Retitle the position to Information Technology Coordinator.
2. Reclassify the position to Grade E2 on the City pay plan.
Increase the current annual salary of the Information Technology Coordinator to •
$50,003.20 (Grade E2, Level 5.5).
If you have any questions regarding this recommendation, please contact me at your
convenience.
Enc.
Cc: Gary Plotz
John Rodeberg
Ken Merrill
• • 0
Compensation Survey
Information Services[Technology Positions
January 2000
Bloomington
Project Coordinator
Crystal
Information Technology Coordinator
Fridley
$50,675
Hopkins
MIS Coordinator
Inver Grove Heights
MIS Coordinator
Mankato /Blue Earth County Information Services Director
$61,000
Network & Communications Technicia
Minnetonka
Information Technology Supervisor
Northfield
MIS Manager
Robbinsdale
Information Technology Coordinator
Averages:
Compensation
Low
Range
High
$46,650
$70,350
$41,195
$50,675
$47,757
$59,696
$42,000
$56,900
$48,800
$61,000
$49,004
$59,612
$34,299
$42,889
$43,362
$48,179
$33,513
$47,722
$42,328
$55,702
$42,891 $55,273
$42,473 $53,597 not including Bloomington position
$42,212 $54,790 not including Mankato director
$43,495 $54,936 not including Bloomingtion and Mankato Tech
fits into our pay grade of E2
TITLE INFORMATION TECHNOLOGY COORDINATOR jobdes86
•
1 -2000
DEPARTMENT ENGINEERING AND FINANCE -74-
SUPERVISED BY DIRECTOR OF ENGINEERINGIPUBLIC WORKS & FINANCE DIRECTOR
SUMMARY THIS IS ADMINISTRATIVE AND SKILLED TECHNICAL AND
ENGINEERING WORK RELATED TO COMPUTER NETWORK AND
APPLICATIONS AND OPERATION OF A GEOGRAPHIC INFORMATION
SYSTEM
DUTIES AND RESPONSIBILITIES
1 Plans, develops, and implements new technology while maintaining existing systems.
Provides Local Area Network (LAN) and Personal Computer (PC) Management.
a Responsible for the maintenance and operational management of the LAN, including software
and hardware upgrades.
b Coordinates the upgrades of all software on at least a quarterly basis.
c Serves as the lead agent for all LOGIS computer applications.
d Troubleshoots problems and performs repair and maintenance or recommends a proper course of
action.
3 Serves as coordinator for the Information Technology Committee.
41 a Responsible for the implementation of committee objectives and directives.
b Responsible for developing and implementing City MIS policies
c Reports committee activities to the Management Team on at least a quarterly basis or as needed.
d Monitors and practices proper software copyright laws.
4 Provides Property Records Management Support Services
a Implements the linking of City and County land records in coordination with the Engineering
secretary.
b Provides easement and property description coordination for annexations, acquisitions and
miscellaneous projects.
Provides technical support to City departments.
a Coordinates computer applications for all City departments (i.e. Datastream, MP -2 at
HATS, Water & Wastewater, fuel management at HATS and Airport, security systems,
HVAC systems, etc.).
b Provides support for systems and applications such as MP -2, LOGIS, etc.
c Evaluates and recommends hardware and software changes and needs for City departments and
provides recommendations.
d Coordinates the purchase of all computer systems and equipment.
e Provides expertise and technical assistance in land surveying and parcel platting procedure$ and
methods.
f Responds to emergencies as required.
6 Provides on -going training to computer users.
0 7 Supervises the seasonal computer support technicians and intems.
Manages the GIS system for the City
a Develops plans and policies to effectively implement and integrate GIS within City departments
and with other local and regional private and public agencies including Hutchinson Utilities,
Hutchinson Area Health Care, etc.
b Responsible for the maintenance of the GIS system and the integration of various databases into
the system.
c Supervises the activities of the GIS Technician.
d Reviews and researches effective data collection means and methods. Develops and supervises
quality control procedures. Develops, manages and maintains standards for the GIS system.
e Serves as the technical liaison for GIS related issues. Provides training and expertise as required.
f Serves as the chair of the GIS Users Group a multi- disciplinary team of users.
9 Serves as the CAD (Computer Assisted Drafting) Coordinator for the Engineering Department
a Manages the operation and training of the Engineering staff in CAD operations for the design of
City improvement projects under the direction of the Assistant to the City Engineer.
b Designs and drafts improvement projects as required.
10 Develops Capital Improvement Planning information related to hardware and software needs.
Identifies items for technological support for City departments.
11 Performs related duties as required.
DESMABLE QUALIFICATIONS
Bachelors or Associates Degree in computer science or management information systems. Thorough
knowledge of network operation, hardware and software operation, maintenance and trouble shooting.
Thorough knowledge of Geographic Information Systems, municipal engineering and land surveying and
related fields, including the training in mapping, property legal descriptions, land surveying principles
and geometric analysis. Minimum four years experience in related work. Competency in operating
system such as DOS and Windows, and software applications including Microsoft, AutoCAD, ArcCAD,
dBase and Paradox. Ability to work effectively with personnel, management and others. Excellent
verbal and written communication skills.
WORKING CONDITIONS: Mostly inside work. Some flexible hours required due to network and
computer needs
JOB CLASS: Grade E2
SALARY RANGE: $37,232 - $55,827
1p Memorandum
TO: Mayor and Council
FROM: Brenda Ewinman Resources Coordinator
RE: 1999 Pay Equity Report
DATE: January 19, 2000
The required Pay Equity report for 1999 has been prepared for submission to the Minnesota
Department of Employee Relations (DOER). The attached report must be approved by the City
Council and submitted to DOER by January 31, 2000.
I am pleased to inform you that pursuant to the pay equity compliance report that will be
submitted, the City of Hutchinson is in compliance in regards to the pay equity requirements.
It is requested that you approve the enclosed report at your meeting of January 24,2000. If you
have any questions regarding this matter, please contact me.
in Enc.
•
Pay Equity Impiementation Report
--no completed report to:
For Deoarrment Use Only
Postmark Date of Report 40
St. Paul, VIN 55155 -1603 651) 296 -2653 (Voice) Jurisdiction ID Number
651) 297 -2003 (TDD)
Pay Eoulty Coordinator
Department of Employee Relations
200 Centennial Building
658 Cedar Street
a Name of Jurisdiction
city of Hutchinson
I X3 City E3 County ❑ School ❑ Other:
Z Address City State Zip
Hassa St. S.E. Hutchinson D1N 55350
Ill t Contact Person Phone
I Brenda 'wing I i 320 234 -4213 or 587 -5151
Q The job evaluation system used measured skill, effort,
responsibility and working conditions and the same
system was used for all classes of employees.
Check the system used:
❑ State Job Match
C
Ic
0
Y
a
0
C
0
r�
m
❑ There is no difference and female classes are not
at a disadvantage.
® No salary rangewoerformance differences.
❑ Check here if both of the following apply; otherwise, leave
blank.
a. Jurisdiction does not have a salary range for any job
class.
b. Upon reouesc jurisdiction will supply documentation
showing that inequities between male and female
classes are due to performance differences.
Note: Do not include any documentation regarding
performance with this form.
0 An official notice has been posted at
City Center — Administrative Of fices
(prominentbratii
informing employees that the Pay Equity Implementation
Report has been filed and is available to employees upon
request. A copy of the notice has been sent to each exclusive
representative, if any, and also to the public library. The report
was approved by:
Hutchinson City Council
t There u a difference and the maximum salaries
e reported include the monthly amount paid by the
d
employer for health insurance.
Difference is based on part _:me vs full ttme,
© Information in this report is complete and accurate. nor
aender
O The report includes all classes of employees over -
which the jurisdiction has final budgetary approval
authority.
Icriwf elected official, pnnt)
(chief elected oKiClal, signature)
Result from Salary Range Worksheet
e F 0 % is the result of average years to salary range maximum for male classes divided by the
IL U) C average years to salary range maximum for female classes.
F Results from Exceptional Service Pay Worksheet
G Cc c
+ . 3 20% or less of male classes receive ESP.
IL W t o d 0 % is the result of the percentage of female classes receiving ESP divided by the percentage
a of male classes receiving ESP.
W «
a
a3 Designed Own fspecity)
`cdJ fied Consultant :Dian
❑ Consultants System (specify)
❑ Other (specify)
® Health insurance benefits for male and female classes
of comparable value have been evaluated and:
$ 4, 270,1 t - -73 is the annual payroll for the calendar year just ended December 31 _
(Part F on Back! p -0 1
b `/�
Posting date: January 25, 2000
El
Jurisdiction Name: City cf Hutchinson
NOTICE
2000 Pay Equity Report
11
This jurisdiction is submitting a pay equity implementation report to the Minnesota
Department of Employee Relations as required by the Local Government Pay Equity Act,
Minnesota Statutes 471.991 to 471.999. The report must be submitted to the department
by January 31, 2000.
The report is public data under the Minnesota Government Data Practices Act, Minnesota
Statutes, Chapter 13. That means that the report is available to anyone requesting this
information.
This notice is being sent to all exclusive representatives (if any) in this jurisdiction. In
addition, this notice must remain posted in a prominent location for at least 90 days from
the date the report was submitted.
For more information about this jurisdiction's pay equity program, or to request a copy of
the implementation report, please contact:
Brenda Ewinq, Human Res Coordinator
111 Hassan St. S.E. Hutchinson, MN 5 5350
320 -587 -5151
(local contact person's name, address, telephone)
For more information about the state pay equity law, you may contact:
0
v■rwm /spa
Pay Equity Coordinator
Minnesota Department of Employee Relations
Second Floor, Centennial Office Building
658 Cedar Street
St. Paul, MN 55155 -1603
Compliance Report
Jurisdiction: City of Hutchinson
Date: 0111912000
Phone: (320) 234 -4213
Contact: Brenda Ewing
Insurance Added? Y Job Evaluation System Used: Consultant
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general
information from your Pay Equity Report data. Parts II. III. and IV give you the test results. For more detail on each
test, refer to the guidebook.
I. GENERAL JOB CLASS INFORMATION
Male
Female
Balanced
All Job
Classes
Classes
Classes
Classes
# Job Classes
d1
25
4
70
# Employees
57
35
33
125
Avg. Max Monthly
Pay per Employee
4,083.55
3,188.91
3,484.91
II. STATISTICAL ANALYSIS TEST
Male
Female
Classes
Classes
A. UNDERPAYMENT RATIO = 1220
a. # at or above Predicted Pay
19
14
b. # Below Predicted Pay
22
11
C. TOTAL
41
25
d. % Below Predicted Pay 53.66 44.00
(b divided by c = d)
(Result is % of mate Gasses below predicted pay divided by % of female classes below predicted pay)
B. T -TEST RESULTS
Degrees of Freedom (DF) = 90 Value of T = 0.838
a. Avg. di f. in pay from predicted pay for male jobs = -$5
b. Avg. diff. in pay from predicted pay for female jobs = -$23
III. SALARY RANGE TEST= .00% (Result is A divided by B)
A. Avg. # of years to max salary for male jobs = .00
B. Avg. # of years to max salary for female jobs = .UU
N. EXCEPTIONAL SERVICE PAY TEST .00%
A. % of male Gasses receiving ESP .00'
B. % of female classes receiving ESP W
(if 20% or less, test result will be 0.00)
0 Memorandum
TO:
Mayor and Council
FROM:
Brenda Ewin & Resources/Transit Coordinator
RE: 2000 Fee Schedule Proposal
DATE: January 20, 2000
Attached is the proposed draft of Policy No. 2.22 of the City Policy Manual. Policy 2.22
contains the fee schedules for City departments.
also attached is a memo from Mark Hensen. Building Official. that specifically addresses the
proposed fee changes for the Building Inspection Department for 2000.
It is requested that you consider the attached policy changes, and if acceptable, approve the
changes effective immediately.
If you have any questions, please feel free to contact me or the department to which the fee
ID relates.
Thank you for your consideration.
Enc.
•
— /- I
Planning/ Zoning/Building Department
Staff Memorandum is
To: Hutchinson City Council
From: Mark Hensen, Building Official
Julie Wischnaclt. AICP, Director of Planning/Zoning/Budding
Date: January 14, 1999 — Meeting Date January 25, 1999
Re: Fee Schedule Changes
There are changes to the Building Permit fee schedule for the year 2000. General
building permit fees are proposed to increase by 10 %. This increase was directed by the
City Council in 1999. This will be the second vear of a 10% increase over a three year
period. The year 2001. will be the last 10% increase. In 2002, the City Council may
consider adopting a new fee schedule as outlined by the new International Building Code.
The second change is proposed for decks and utility sheds to a fixed $30.00 permit. This
will simplify the permit process for both the homeowners and city staff. These will be
similar to fixed fees the City charges for reroof, reside, replacement windows, driveways
and fences.
Staff does not propose any changes to the land use fees (conditional use permits, .
variances, etc.). Although, there are changes to charges for copies, booklets, and
ordinances.
Ll
•
po13- 49.doc
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
FEE SCHEDULES FOR CITY DEPARTMENTS
NO. 222
■ • 1-20 )IM
u pda ted
Fee schedules as adopted for 2000 by City Council, for various departments and services
are attached. These include:
• 2.22(a) Building Permit Fees (Incl. Plan Review, State Surcharge, Plumbing Permit)
• 2.22(b) Planning Commission Item Fees
• 2.22(c) Other Charges (Assessment Searches, Printing)
• 2.22(d) Water Department Construction Water Policy /Fee
• 2.22(e) Water Department Bulk Water Purchase Fee Schedule
• 2.22(f) Commercial Fees for Compost Facility
• 2.22(g) Recreation Department Fee Schedule
• 2.22(h) Licenses and Permit Fees (including Police Fees)
• 2.22(i) Commercial Fees for Airport Hangar Monthly Rental
• 2.220) Sewer & Water Connection Policy for Existing Structures
• 2.22(k) HRA Housing Loan Subordination Request Fee
• 2.22(1) Monthly Utility Rates (Water Rates, Sewer Charges, Garbage Rates)
• 2.22(m) Improvement Project Expense Rates
• 2.22(n) Hutchinson Fire Department Service Rates
. • 2.22(o) Trunk Access Charge Rates
Fees will be reviewed at budget time for the upcoming year.
CITY OF HUTCHINSON
BUILDING PERMIT FEE SCHEDULE
2000
FT. CONSTRUCTION VALUA
c. ac, u,,s/
')wellings:
PERMIT FEES
$1-$500
$18.15
Main Floor
$63.55/sf.
2nd Floor
S31.771sf. Slab on Grade S63.551sf.
issments:
$54.45 for the first $2,000 plus $10.89 for each additional $1,000 or fraction thereof to
and including $25,000
:inisnea
$21.62r:-f.
Semi- finished
S17.24/sf. Unfinished $12.86
trawl Space
$ 9.001st
and including $100,000
ireplaee Valuation:
5774.17 for the first $100,000 plus $4.24 for each additional $1,000 or fraction thereof
to and including $500,000
Masonry
$6,000.00
0- Clearance
54,000.00
Porches:
$4285.17 for the first $1,000,000 plus $3.25 for each additional $1,000 or fraction
thereof.
3 Season Porch
S43.84/sf.
4 Season Porch
$59.10/sf.
Ganges:
Garage- adached
$19.35/sf.
Garage - detached
S15.80/sf.
CONSTRUCTION VALUE
PERMIT FEES
$1-$500
$18.15
$501 - $2,000
$18.15 for the first $500 plus $2.42 for each additional $100 or fraction thereof to and
including $2.000 •
52,001 - $25,000
$54.45 for the first $2,000 plus $10.89 for each additional $1,000 or fraction thereof to
and including $25,000
$25,001 - S50.000
S304.92 for the first $25,000 plus $7.87 for each additional $1,000 or fraction thereof to
and including $50.000
550.001 - 3100.000
$501.67 for the first S50,000 plus S5.45 for each additional $1,000 or fraction thereof to
and including $100,000
$100,001 - $500,000
5774.17 for the first $100,000 plus $4.24 for each additional $1,000 or fraction thereof
to and including $500,000
$500,001 - $1,000,000
$2470.17 for the first 5500,000 plus $.3.63 for each additional $1,000 or fraction thereof
to and including S1,000,000
$1,000,001 and Up
$4285.17 for the first $1,000,000 plus $3.25 for each additional $1,000 or fraction
thereof.
PENALTY FEE
Double the Permit Fee - per City Administrators memo of 5 -17-88
PLAN REVIEW FEE SCHEDULE
Plan Review is 65% of the Building Permit Fee. 1997 UBC Sec. 107.3 8 When a plan or other data is required to be submit
Section 106.3.2. a plan review fee shall be paid to the Building Official at the time of submitting plans and specifications for
review. Said plan review fee shall be 65% of the Building Permit Fee.
2.22(all4)
STA TE SURCHARGE FEE SCHEDULE
Pos with Fixed Fees ...................................... ...................................... (surcharge) S .50
Mobile home. Demolition. Fence, Sign, Moving, Excavation. Curd Cut. Residential Reroof,
Residential Reside. Residential Window Replacement, DeCKS. Driveway and Sheds)
Valuation up to 51,000.000
51,000,000 to $2,000,000
$2,000.000 to 53,000,000
$3,000,000 to 54,000,000
54,000,000 to $5,000,000
55,000,000 and over
'- Mill (.0005) x Valuation
Valuation - 1.000.000 x.0004 + 5500
Valuation - 2.000.000 x.0003 + 5900
Valuation - 3.000.000 x.0002 + 51,200
Valuation - 4,000,000 X.0001 + $1,400
Valuation - 5,000.000 x .00005 + 51,500
PL UMBING PERMIT FEE SCHEDULE
WATER and/or SEWER and/or GAS 5100.00 each or maximum of $200.00, plus Surcharge Fee
CONNECTION FEE (for inspection)
MANOMETER TEST (Commercial & Ind. only) $50.00
WASTE & VENT UNDERGROUND & $100.00
ROUGH IN AIR TEST
Ok STRUCTION WATER $50.00 residential - $100.00 nonresidential
WATER METER FEES
GAS CONVERSION CONNECTION
(Switch from fuel oil to natural gas)
SAC (Sewer Access Charges) and
WAC (Water Access Charges)
SEWERIWATER HOOKUP & ACCESS FEE
As per cost set by Water Department plus Surcharge Fee.
$100.00 plus Surcharge Fee
Applicable to parcels annexed after 1 -1 -1993 — Confirm amount with City
Engineering Dept.
Applicable to parcels not previously assessed - Confirm with City
Engineering Dept.
•
2.22 (a) (3)
• All meters provided with connections or flanges.
** Water department staff will approve / disapprove. or require the application of turbo or
compound meters.
Citv of Hutchinson
2000 Plumbing Permit Water Meter Prices
'/."
X 99 $115.00
1"
S190.99 $200.00
1 y
$419.90 $435.00
2"
$345.A9 $575.00
2" Compound
c "� 9..00 $1340.00
2" Turbo
5669:99 5685.00
3" Compound
546*9-A9 $1710.00
3" Turbo
$A3A -9A $955.00
4" Compound
r27�:;g.A9 �O
4" Turbo
$1;6().99 sip d� •
6" Compound
$4990.99 $4980.00
6" Turbo
4 $3140.00
• All meters provided with connections or flanges.
** Water department staff will approve / disapprove. or require the application of turbo or
compound meters.
FIXED FEE PERMIT SCHEDULE
& : FAMILY RESIDENTIAL REROOFING 530.00 olus Surcharge Fee
O FAMILY RESIDENTIAL RESIDING 530.00 plus Surcharge Fee
& 2 FAMILY RES. WTNDOW REPLACEMENT 530.00 plus Surcharge Fee
MANUFACTURED (MOBILE) HOME INSTALL 5100.00 plus Surcharge Fee and $30.00 Excavation (Includes Gas Inspection)
DECK PERMIT
UTILITY SHEDS
EXCAVATION PERMIT
530.00 plus Surcharge Fee
$30.00 plus Surcharge Fee
$30.00 plus Surcharge Fee
SIGN PERMIT 30 cents per square foot with a minimum fee of $30.00. plus Surcharge Fee
and Excavation Permit Fee if a ground sign.
MOVING PERMIT 5100.00 for any structure plus Surcharge Fee and Excavation Permit Fee
If applicable.
DEMOLITION PERMIT 550.00 plus Excavation Permit Fee and Surcharge Fee. Also a separate
deposit check of $501day for the first 10 days and 5100 /day thereafter up to
a maximum of 30 days. GAS TANK REMOVAL IS INCLUDED UNDER
DEMOLITION PERMITS.
CURB CUT, DRIVEWAY APRON & HARD
ACING DRIVEWAY PERMIT $30.00 plus Surcharge Permit Fee.
FENCE PERMIT $30.00 plus Surcharge Permit Fee.
NUSCELLANEOUS FEE SCHEDULE
3ENTAL COMPLAINT INSPECTION N/C - orovided upon receipt of written and signed complaint letter to the City
Fire Chief
CONSTRUCTION WATER See Water Department construction water policy for fees
EXISTING HOME INSPECTION (FMHA) $50.00
ASSESSMENTS Require assessment search - confirm with Engineering Dept.
ELECTRICAL SERVICE FEE See Agreement between MCPA, City of Hutchinson & Hutchinson Utilities
PARKLAND DEDICATION See Subdivision Agreement & Municipal Code
OTHER INSPECTIONS AND FEES' $45.00 per hour
1. Inspections outside of normal business hours (minimum charge — two hours) .
2. Relnspection fees assessed under provisions of Section 108.8
3. Inspections for which no fee is specifically indicated (minimum charge — one -half hour)
4. Additional plan review required by changes. additions or revisions to approved plans (minimum charge — one -half hour)
1 0the total hourly cost of the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages,
and fringe benefits of the employees involved.
G.cL(b)
FEE SCHEDULE
FOR PLANNING COMMISSION ITEMS
Revised Marcn im
ANNEXATION: $5.00 per acre with a minimum of $250.00 and a maximum of $1.000.00.
PLATTING: 15 50.00 plus $5.00 per lot plus recording fees.
• e_
PLANNED UNIT
DEVELOPMENT: $150.00 plus recording fees.
CONDITIONAL
USE PERMIT: 1$ 50.00 plus recording fees.
VARIANCE: 1$ 50.00 plus recording fees.
VACATION OF
STREET, ALLEY,
EASEMENT: 5150.00 plus recording fees.
LOT SPLITS:
SINGLE & TWO FAMILY - $50.00 plus recording fees /administrative and legal fees.
MULTI - FAMILY, COMMERCIAL
AND INDUSTRIAL - $100.00 plus recording fees /administrative and legal fees -
H:IPLANCOMMTEESCHED.doc
2..:2(c)
ENGINEERING AND BUILDING PLANNING ZONING
PRINTING AND OTHER SERVICE FEES
0
0
.w1 ,Pn - Ant :a=
+ .ASSESSMENT SEARCHES
MANUALS/BOOKS
Comprehensive Land Use Plan
Subdivision Ordinance Manual
Zoning Manual
(Zoning Manual including zoning ordinance. shoreland ordinance &
subdivision regulations 540.00)
Joint Planning Area Zoning Ordinance
Development Manual
4wiwes HRA sn dus. Comoreimwive Law C "se Plan and other deveiopm m inio.t
Subdivision Agreement
PRINTING
CHARGES
B&W
8'/�" x 11"
S .25 /each
11" x 17"
1.00 /each
18" x 24"
1.50 /each
24" x 36"
(includes small city zoning map)
3.00 /each
36" x 48"
6.00 /each
36" x 60"
(includes large city maps)
9.00 /each
Roll Paper
Printing
.50/SF
• SPECIALTY MAP PREPARATION
520.00 per hour, 1 hour minimum. 1/4 hour increments thereafter.
Map printing at charges noted above.
517.50 /each
520.00 /each
S20.00 /each
520.00 /each
535.00 /each
S50.00 /each
S 1.00 /page
Color
S 1.50 /each
3.00 /each
4.50 /each
9.00 /each
18.00 /each
27.00 /each
1.50 /SF
NOTES
♦ .411 charges include Sales Tax
♦ Fees for Printing and/or Specialtv Map Preparation may be waived by Council action for other
governmental and non-profit public service organizations. Specialty Map Preparation must be approved
by the Director of Engineering/Public Works, based on available time and other resources, and
community benefit.
♦ Commercial -type copying of private, non -city materials (building plans, site drawings) for private use
is not permitted.
:anuary 14, 2000- 9: \9UDGET \PRNTCHRG.
HUTCHINSON WATER DEPARTMENT
CONSTRUCTION WATER POLICY
DECEMBER 1995 / UPDATED 1998
SINGLE / TWO FANULY RESIDENCE CONSTRUCTION
. Charge for construction water shall be as follows: 550.00 ( coilected as part of the water meter fee with the plumbing
permit).
'_. The construction water may be tinned on and off by and at the discretion of the contractor/property owner.
No water meter shall be installed at the property until the building has had a final inspection by the City Building and
Inspections department, unless a large meter must be plumbed in by the contractor, or by prior approval of the
Building and Inspections personnel and the Water Department Supervisor.
4. If water is not available to the property when a request for service is made, connection to the closest fire hydrant will
be allowed until water service is put into the property. After that time, it will be expected that the connection will be
made to the water service line to the property. It will be at the discretion of the City staff to determine that a hook -up
to a fire hydrant will be practical or appropriate. Factors to consider shall be distance, safety, traffic. etc.
_ . _-ll plumbing, hoses. Ittings, etc., shall be provided by the contractor.
6. Contractor shall install proper backflow preventors on all connections made onto City potable water supply lines.
Reference Minnesota Plumbing Code Section 4715.1900. The City must shut water off if no backflow protection is
installed.
7. Contact the Hutchinson Water Department at 234 -4222 regarding any of the above items. •
ALL OTHER CONSTRUCTION
1. Charge for construction water shall be as follows: 5100.00 (collected as part of the water meter fee with the
plumbing permit).
_. No water meter shall be installed at the property until the budding has had a final inspection by the City Building and
Inspections department unless a large meter must be plumbed in by the contractor. or by prior approval of the
Building and Inspections personnel.
3. If water is not available to the property when a request for service is made, connection to the closest fire
hydrant will be allowed until water service is put into the property. After that time, it will be expected that
the connection will be made to the water service line to the property. It will be at the discretion of the City
staff to determine that a hook -up to a fire hydrant will be practical or appropriate. Factors to consider shall
be distance, safety, traffic, etc.
4. All plumbing, hoses. fittings, etc., shall be provided by the contractor.
Contractor shall install proper backflow prevemors on ail connections made on to City potable water supply lines.
Reference Minnesota Plumbing Code Section 4715.1900. The City must shut water off if no backflow protection is
installed-
6. City Ordinance 219 Section 270:35 - ANo person, except an authorized municipal employee, shall turn on any water
supply at the stop box.=
-. Contact the Hutchinson Water Department at 234 -3222 for any of the above items.
..
WATER PURCHASE SCHED
•op • • 010
11
Deposit for key rental
Month or partial month key rental fee
Lost or non - retumed key
Per load fee - South Park, filled by city staff
Per load fee - 2 load/day max. hvdrant fills
(*Relates to policy 2.18)
$40
$40
1 year charge
$15
$20
2.22 (e)
2.22(!)
SST':ING CMGMRC FEES FOR :3WOST FACILITY
AND
AMMING CITY POLICY
RESOi:.rr By =E C :�? `CUNCI:. OF -Z =TY OF ::UTCiINSON,
MINNESOTA:
THAT, the following fees are set for commercial drop at the
utchinson compost facility.
Wood pallets S1.00 each
Brush $75.00 tandem load
35.00 single axle load
Wood scrana 350.20 car __ad
_e a further resolved teat ail tree = reamers using the compost
facility shall be license to do so by =he City.
THAT, the above Pees shall be incorporated in City policy
number 2.22
Adopted by the City Council this 27th day of August 1996. •
Mariam :'obQersca
- %=ST :
i . `
r �
riumnlnSOn NarKS, Kecreation & l:Ommunny taucation
2000 Fee Schedule
Youth Non - Resident Rats — Add $5
Adult Non - Resident Rate — Add $3 Per Person
YOUTH SPORTS /ACTIVITIES ADULT SPORTS
.4Saptive Recreation
$2 per session
Archery
$15 - 5 sessions
T- Ball/Baseball - K -ta grades
S25 - 14 sessions
Baseball - 2 -5 grades:
S30 - 14 sessions
Football Flag
$15 - 7 sessions
Tackle
$30 - 14 sessions
Gymnastics Ages 4 & 5
S 15 - 6 sessions
K -7 grades
V5 - 6 sessions
Plavball Residents
$15 - 6 sessions
Girls Softball - 2 h grades
S25 - 14 sessions
Figure Skating 1998 -1999 Season
3 -5 year olds
S40 536 - 14 sessions
K & Up
S40 546 - 14 sessions
Delta/Freestyle
S75 $74 - 14 sessions
Sundav Practice
S30 - 14 sessions
Outdoor Lessons
S12 - 6 sessions
Soccer - Indoor /Outdoor
S20 - 11 sessions
Girls Volleyball
S15 - 6 sessions
Open Skating Pass Senior Citizen $20
Household (# of members)
1 member $30
2 members S35
3 member $40
4 members $45
5 members S50
6 members S55
7 members S60
Open Skating Thus 6:30pm
& Sun S2/youth/day
Non - school days S3 /adult/day
Open Skating: School days
S2/adult/day
S3 /family /day
Open Skating Family Hour
Swimming Lessons
Open Swim
Open Swim Fanuly Hour
S3 /adults
S5 /family
S24 522 - 10 lessons
S2/person/day
S4 /family
Swim Package
S15 - 10 swims
Adult Touch Football
S20 - Senior Citizens
Skrwpitch Softball
Household (# of members)
Umpired Leagues -
1 member $30
Non - Umpired Leagues - SIO /gamateam
— 2 members S40
S9 / marchhcT
3 members $50
•
4 members S60
5 members $70
S30/tmrtJ10 matches
6 members S80
S9 / matchr. am
7 members $90
S2/person
Non- Residents Add SIO
Men's Basketball
$9 /game/teatn
Adult Touch Football
S9 /game/team
Skrwpitch Softball
Umpired Leagues -
S9 1gameReam
Non - Umpired Leagues - SIO /gamateam
Volleyball Co-Rec
S9 / marchhcT
Men's
$9 /rnateh9team
Sand
S30/tmrtJ10 matches
Women's
S9 / matchr. am
Open Basketball
S2/person
Open Hockey
S3/pm-son/day
Open Volleyball
S2/person
OTHER FEES
Open Gym S1/person
Indoor Playground S i /child or $21family
Open Basketball S1 /person
Non - Resident Annual Fee S35
Family Playground Pass $15
West River Park Camping
$10 - electric hook -up
S 15 5-12 - water, sewer, electric
Field Rental 57.50 $641% hours
Shelter reservation $25 or S 15 $29 /day
Bleaches S20 $14 /3 rows
Picnic Tables S5ftable/3 days (you move)
$7/tabkJ3 days (we move)
Civic Arena Dry Floor 5500 /day
5250/% day
5250 each add. day
Ice Time S80/hour youth rate
Summer ice $951hour
Rec Center Gymnasium 5500 /day
5250/'/, day
$250 each add. day
Tennis Rental - Adults S10%ourt/bour
Youth S&courubour
Volleyball Rental S121eourt/hour
Swimming Pool S40/hour
Lobby S15/hour
Roberts Park - Tournament Fee S30 M /field/day
Senior Center Rental S8 -S54 - inquire
pol3 -49a.wp (2.22) 2.22(h)(1)
LICENSE AND PERMIT FEES Update 1 -2000
TYPE EFFECTIVE DATE Ef •
Animal Impound Fee 25.00
Animal Maintenance Fee Per Day 10.00
Animal License Tag (Dog/Cat) 5.00
1. Late Fee 5.00
Alarm Monitoring Fee (per mo)
Residential
12.00
Commercial
12.00
Industrial
12.00
Carnival - deposit refundable
500.00
Driver's License Verification Fee
2.00
Gambling License
Bingo License January 1 100.00
Gambling Devices January 1 100.00
Gambling Short Tenn 25.00
Gambling License Investigation 100.00
.Garbage and Refuse Haulers January 1
Commercial 100.00
Residential 100.00
Recycling 50.00
Motor Vehicle License Verification 2.00 •
Motorized Gotf Cart Permit Annual 5.00
Notary Fee 1
Parade Permit
Short Tenn
25.00
Peddler /Solicitorfrransient Merchant Permit
25.00 day;
200.00 yr.
Police Reports - copies
10.00
Police Service of Papers
20
Popcorn Stand Permit
50.00
Public Auction Permit
25•DO
Recycling Permit
Short-tern
25.00 day;
200.00 yr.
Second Hand Goods Dealers & Pawn Shops
January 1
100. 00 yr.
Tattoo License
January 1
150.00
Taxi Cab License (per cab)
Annual
3.00
Tobacco License
January 1
150.00
Use of Public Property
No Alcohol Use
500.00
Alcohol Use
1,000.00
Vehicle Storage Fee (per day)
10.00
•
•
LICENSE AND PERMIT FEEES - page 2 update 1 -2000
(2.22)(h)(2)
LIQUOR LICENSE FEES:
Club Liquor License
April 1
Under 200 members
300.00
201 - 500 members
500.00
501- 1000 members
650.00
1001 -2000 members
800.00
2001 -4000 members
1000.00
4001 -6000 members
2000.00
Over 6000 members
3000.00
On -Sale Intoxicating Liquor License
April 1 - pro-rate;ref indable
3500.00
Off -sale Non - Intoxic. Malt Liquor License
May 1 - no refund
250.00
On -Sale Non - Intoxic. Matt Liquor License
May 1 - no refund
400.00
On -Sale Non- Intoxic. Malt Liquor License
Short Term
100.00
Bottle Club (Set -up)
April 1
75.00
Wine License
April 1 (4- 11 -95)
400.00
Intoxicating Liquor Investigations
350
Non - Intoxicating Liquor Investigations
100.00
On -Sale Intox. Matt Liquor & Wine License
April 1
550.00
On -Sale Intox. Sunday Temporary License
75.00
On -Sale Sunday Intoxicating Liquor License
April 1
100.00
Temporary Liquor License
Short-term
25.00 /day
50.00 min.
•
2.22( i )
AIRPORT HANGAR MONTHLY RENTAL FEES
Airport hangar rental monthly rates shall be set as follows
manga[
IM
Unit#
In City
Outside City
#1
Open
All but #00
$32.00
$37.00
#2
Tee (old)
All
$53.00
$68.00
#3
Tee (new)
2-4; 6 -8
$90.00
$100.00
#3
Tee (new)
1 & 5
$158.00
$168.00
#3
Tee (new)
Storage
$47.00
The effective date of these rates shall be June 1, 1998.
•
u
`YUJNICIP.4L SE7 & WATER C ONNE=. ON POLICY
=OR = STING STRUC .—?,ES WHICT- 11 rLkVENNOTBEEN PREVIOUSLY SERVM
I14MNT- — iris policy is to outline the TY?IC.;L, orocess used by those residents who are inside
the City iiants of Hutchinson. who are on mivate wed ana on -sae semi system. and who are considering
connecunt :o municipal sanitary sewer ana ootanie water.
Typically, ire City will extend municipal services via an improvement Project and assess the parcel for
these services Typically, the City will have services extended into the boulevard fron the parcel. and
place a curo stop valve. The valve will be left in an "off' postuon. The sanitary sewer is just below or
along side the water service stop, if this is not the case. and street excavation is necessary to tap services,
and/or auessmems have not been previously paid a connection charge is likely and should be verified wqh
the City Eagmeer.
The ownerbaiider is responsible for extendina me service tines from the curb stop into the structure. airy
internal plumbing, pumping and coilapsmg of the seonc rani. Interoai plumbing includes the installation
of a water trey r on the service line with a shut off valve on both sides of the musty for isolation. The City
will install the remote. Cooaecting to municipal water is optional. If you choose not to connect to
mmi t* water. you must install a meta on your private well for billing of sewage use. Most people opt
to carmen to mnnici* water and utilize the well on their outdoor F. , , is only. In no case can the City
Permit cross eoonectiooa between the private well and municipal water. Water shall be turned on only by
City staff.
Connect to Sewer. Water & Gas S 100.00
150.00 for one or all three. Maximum fee $200.00)
ccavaaon Fee - S :0.00
Gopher State One Cail to locate utilities[
Water Meter Fee for a 314" meter S 95.00
(314" meter is typical for homes - larger meters are available)
Stun Surcharge on Permits S 50
Total Typical Permit Fee 5223.50
'Assessment or connection chases in addition to the permit fees noted above will be charted based on
cost to service the property and/or current City policy.
' WuenSewevGarbage user tees: Contact Diane at 231 -4204 or Sue at 234 -4253
'Inquires regarding municipal natural gas and elecurcity should be forwarded to Hutchinson Utilities.
I f
17J
- • - ••••• -•••.. nvuaar4t3 ANO REDEVELOPMENT AUTHORITY
1 11 Hassan St. S=— �trtcn,nson. Minnesota 55350
612) 234.425! ° -121Z =AX: 612-234 -•t240
tam
EQUAL MOUSING
OPPORTUNITY
Memo To: Gary MOM City Administrator
Memo From: Jean Ward, HRA, u.Z.�
Memo Re: Fee for Housing Loan Subordination Request
Date: December 12, 1995
33; k)
At the November 21, 1995 HRA Board meemm. the HRA Board considered charging
property owners for housing loan Subordination requests. The HRA Board approved
charmn¢ a minintai fee of 525.00 for nousutg ican subordination reouests.
The HRa requests that this 525.00 housing loan subordination request fee be added to the
City fee schedule for consideration and approval by the City Council
polwater.doc
P0LIC i'
-CIT S -
MONTHLY UTILITY RATES
NO. Z.2 WI
DATE 1 -2000
City of Hutchinson
Monthly Utility 2000 Rates
Water rates Current Rates
Base Charge per water meter 54-0g
Usage
Residential / Retail to 150,000 gallons per month
Commercial 151,001 to 3,000,000 gallons per month
Industrial over 3,000,000 gallons per month
CITY OF HUTCHINSON
SOURCE CITY COUNCIL
Classifications are determined annually based upon usages recorded over, previous year
Base Charge
Sewer Charges
perconnection
$2.00
Usage
Load Charges
BOO
TKDN
S Solids
Container Size
Std Service Monthly Rate
With Weekly Valet Service
Base upon January water usage
over 200
over 45
over 300
Senior Citizens Rate
Every Other Week Std Service 4964
Every Other Week Valet Service 44-19
With income qualifications
Senior Citizen Reduced Rate 2.6g
Senior Citizen Reduced Rate With Valet 4-03
Senior Citizen Reduced Rate With Bi Weekly Valet 446
$2.30
.33/ 1,000,000 gallons
.8911.000.000 gallons
.24/ 1.000,000 gallons
972W
21- Jan -00
2.72(m)
Improvement Project Expense Rates
Revision Dare: October 1998
cmgmeenng
15
9% Design (Resew onl y 3':)
k'lan & Speancanon preparation oases on prelrmma<y
design dnm Developer. Mav be reducai if completed by
"approved consultant'.
6% Construction Review &
Cm -site & orifice services. Survey control Dooms ttmided by
I
Survey
Developer. If City "approved consuhanr' compkid e
construction: cvicw & stavevina, this raze will not apply.
Project
i 6%
1% PreliminaryDevelopmmt•
Plan development At review, SubdivmcniDeveiopmrm
Administration
I A vroccric is
2% Contract Administration
Asseavmem Roil M-epatan®, MN Statute 429 and counsel
adni isirm mad review
3% Comprehensive Planning.
GIS sysmm mapping, comprehen mfrs a cture planting,
tovoesimaic matmm z
F nancer l -eaav
3% 1% Fnannat Semces
Bond aammuuanon_ propmv assessment irtom
Fiscal
1% [east Services'
,i itle and Develo etc.
1%Fl5eal
C This Cost will increase if project will be
bonded lot in rune years' improvement program, or if
Rrtll be reduced to 6% if deli m. construction review &
surveying work are completed by "approved cansohaot'.
Add 5% for prmecn funded through the City (Include
CITY APPROVED CONSULTANTS
Bolton & Menk
Dan Sarff. Office Manager
325 West 4� Street
P.O. Box 895
Willmar. NIN 56201 -0895
320- 231 -3956
OSM Commitants
Dale framer. VP Madmun
300 Park Place Center
5775 Wayzata Boulevard
Mai capolis. MN 55416 -1228
800 - 753 -5775
RCM (Gaylord)
Doug Patent Branch Manager
117 North Yo Street
P.O. Box 776
Gavlord. MN 55334
800 -838 -8666
SRF Consulting Group
James Dvorak Principal
One Carlson Pankwav North
Suite I50
.M mneapoiis. ,MN 554474443
612 - 475-0010
TKDA Engineering
Richard Sobiech. Municipal Department Manager
1500 Piper Jaffrey Plaza
444 Cedar Street
St Paul. MN 55101 -2140
800 -247 -1714
The Developer is required to have all Preliminary and Final Platting items completed prior to the City engaging
a Citv Approved Consultant. The Developer may select which consultant he would like to work with, based on
cost or other selection criteria. The Consultant shall be contracted with the City, with a Developers mart
to pay all agreed upon contracted cost. All work completed by City Approved C onslkanfs shall be performed as
though they are an extension of the City Engineering Department.
94M_
Hutchinson Fire Department Service Rates : 2000
40
Pumper Truck $250.00 per hour
Tanker Truck (water hauler) $150.00 per hour
Rescue Truck $250.00 per hour
Grass Truck $50.00 per hour
H.E.R.T. (haz -mat trailer) $50.00 per hour
Firefighters $15.00 per hour
ALL RATES ARE ON -SCENE TIME ONLY
1 8
is
2.22(o)
HIGH - DENSITY RESIDENTIAL (R -4, R -5)
All parcels ((except as applies below) $ 500 /unit $ 330 /unit
Nursing Home /Assisted Living' $ 250 /unit $ 165 /unit
COMMERCIAL/ INDUSTRIAL
Negotiated $ 2,000 /acre $ 1,330 /acre
Must meet standards in policy and receive approval of Planning Staff
2 Varies due to diversity in utility use. Rate shall be no lower than those noted under
"Residential -Over I acre ".
Trunk Storm Sewer Rates will be determined per project. A base rate of $0.055/SF, or
$2,560 /acre will be assumed for all low -to -mid density residential development, although the
actual rate will be based on the actual costs needed to provide service to the property. High
density residential. commercial and industrial rates may be higher. Credit will be given to
properties providing trunk storm water improvements as part of privately funded improvements
for oversized storm sewer, and quality or quantity ponding.
Rates apply to all properties, unless previously assessed for trunk services. All
funds collected will be utilized to pay off trunk sanitary sewer, watermain and
storm sewer costs incurred by the City. The City shall collect the fee(s) with
the building permit, unless otherwise approved.
NOTE 2000 Smutty Sewer Rates based vat mcreau of appmm atcly 10 1 /6 from 1999 baud on ETlR Cansnuction con ratio, conssrucdan roes em sate recalwlmm
and Consulsan Review. Wrier r=& maeased 20!'. due to information derived from Water Rate/Cost of Service Snsdy ptepa m and m.m of acmal coa of services
Proposed Jor appmtwd by Ciry Comscif on Jarrvmv 2S. _'000 . G: L4uessAmel Trmsk 2000
SANITARY
LOT TYPE
SEWER
WATERMAIN
RESIDENTIAL (Low to Mid- Density/R -1, R -2, R -3)
0 to '/z acre
$ 600 /unit
$
400 /unit
'h to 3/4 acre
$ 675 /unit
$
450 /unit
3/4 to 1 acre
$ 750 /unit
$
500 /unit
Over 1 acre
$1,200 /acre
$
800 /acre
HIGH - DENSITY RESIDENTIAL (R -4, R -5)
All parcels ((except as applies below) $ 500 /unit $ 330 /unit
Nursing Home /Assisted Living' $ 250 /unit $ 165 /unit
COMMERCIAL/ INDUSTRIAL
Negotiated $ 2,000 /acre $ 1,330 /acre
Must meet standards in policy and receive approval of Planning Staff
2 Varies due to diversity in utility use. Rate shall be no lower than those noted under
"Residential -Over I acre ".
Trunk Storm Sewer Rates will be determined per project. A base rate of $0.055/SF, or
$2,560 /acre will be assumed for all low -to -mid density residential development, although the
actual rate will be based on the actual costs needed to provide service to the property. High
density residential. commercial and industrial rates may be higher. Credit will be given to
properties providing trunk storm water improvements as part of privately funded improvements
for oversized storm sewer, and quality or quantity ponding.
Rates apply to all properties, unless previously assessed for trunk services. All
funds collected will be utilized to pay off trunk sanitary sewer, watermain and
storm sewer costs incurred by the City. The City shall collect the fee(s) with
the building permit, unless otherwise approved.
NOTE 2000 Smutty Sewer Rates based vat mcreau of appmm atcly 10 1 /6 from 1999 baud on ETlR Cansnuction con ratio, conssrucdan roes em sate recalwlmm
and Consulsan Review. Wrier r=& maeased 20!'. due to information derived from Water Rate/Cost of Service Snsdy ptepa m and m.m of acmal coa of services
Proposed Jor appmtwd by Ciry Comscif on Jarrvmv 2S. _'000 . G: L4uessAmel Trmsk 2000
19 Memorandum
TO: Mayor and Council
FROM: Brenda Ewing, Inman Resources Coordinator
RE: City Policy Revisions/ Amendments
DATE: January 20, 2000
Enclosed are the following policies from the City of Hutchinson Policy Manual:
1.08
1.15
2.02
2.09
2.10
2.11
2.24
2.35
2.37
3.02
3.16
3.20
Boards, Commissions and Committees
Licenses and Permits
Planning Commission Staff Review
Planned Unit Development
Conditional Use Permit
Variance
Licensing Requirements
Rental of Equipment
Hutchmobile Use (to be deleted)
Stef€Mauagement Team Meetings
Maintenance Departments Overtime Policy
City Vehicles — Use for On -Call
Most of the changes are of a housekeeping nature (i.e. change in position title, elimination of
license/permit, etc.). The Hutchmobile Use policy is slated for deletion as the City no longer
operates a transit system.
The Maintenance Overtime Policy relates to a change that has been made for the on -call street
department duties. The department has implemented an on -call status for the entire week, as
compared to the weekend only. In addition, street personnel for safety reasons are no longer
allowed to work alone for the 4 -hour weekend duty period, and, therefore, the weekend work has
been eliminated.
It is requested that you consider and approve these policy changes at your meeting of January 24,
2000. If you have any questions, please contact me.
Enc.
•
Po12.doc
CITY OF HUTCHINSON
POLICY
-CITY COUNCIL-
BOARDS, COMMISSIONS AND COMMITTEES - TERMS
NO. 1.08
DATE 1888: undated 2000 SOURCE COUNCIL ACTION
Unless otherwise regulated by state statute, charter, ordinance, or resolution, the maximum
length of stay on boards, commissions or committees shall not exceed two full terms except
city council representation on boards, commissions and committees.
NO. OF MONTH
NAME OF BOARD MEMBERS APPOINTED LENGTH OF TERM
HEALTH BOARD
SENIOR ADVISORY BOARD
PLANNING COMMISSION
CITY TREE BOARD
LIBRARY BOARD
POLICE CIVIL SERVICE
COMMISSION
HOSPITAUNURSING HOME
BOARD
PARK/RECREATION/
COMMUNITY EDUCATION
ADVISORY BOARD
HRA
AIRPORT COMMISSION
UTILITIES COMMISSION
TELECOMMUNICATIONS
COMMISSION
3 January
Annual appointment
7 January
3 years
7 March
4 6
5 years
fFGFR Utilities Gomm.)
(1 aRF;U2 2PPtFAt
5 Aprd
3 years
& 1 ex- officio
7 APd
5 years
3 15Y
3 years
6 June
4 years
& Chief of Staff
11 August
3 years
& 1 School Bd.
& 1 Youth
5 August
5 years
6 Seotember
5 years
5 September
5 years
7 December
5 years
& 2 ex- officio
& 1 HCVN rep
• poll4.doc
CITY OF HUTCHINSON
•
•
POLICY
-CITY COUNCIL-
LICENSES AND PERMITS
!ATE 1988m updated 2000 SOURCE ADMINISTRA tLeR
Q�x�i
To streamline specified license /permit procedures, the authorization to issue such
licenses /permits is delegated from the city council to staff. Responsibility has been assigned as
follows.
Off- Street Parking (free sticker) Administrative Secretary
Tobacco License Administrative Secretary
Peddler /Solicitor/ Administrative Secretary
Transient Merchant Permit
Gambling License Administrative Secretary
Dance Permit Police Department
Bingo License Administrative Secretary
Parade Permit Administrative Secretary
Motorized Golf Cart Permit Administrative Secretary
Auction Permit Administrative Secretary
Liquor License
Administrative Secretary
Bicycle License
Motor Vehicle Office
Dog License
Police Department
Building - related Permits
Building Department
Land Use Permits
Planning Department
poll -2.wp
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
PLANNING COMMISSION STAFF REVIEW NO. 2.02
�• �i� • t . G. •�
Applications for all planning commission items are due the last werk day third
Wednesday of the month preceding the meeting.
If recommendations in writing are not received from the county or township by the last
working day of the month, our policy is that we will not consider the items until the
following month.
Staff review, including the planning director, city engineer, fire dal chief, PI2CE
representative(s), building official, planning coordinator, police chief, executive director
i� EQA and'HRA, city attorney, building inspector. and
sssretaFy- utilities.represeritatrves will transpire
applisatien during the first week of the month of the planning commission meeting.
Handing items out at a planning commission meeting or bringing up items not on the
agenda is discouraged.
•
pol2 -17.wp
•
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
PLANNED UNIT DEVELOPMENT NO. 2.09
DATE 1995: undated 2000 SOURCE Sec. 8.10. Zoning Ordinance
APPLICATION FEE: Includes notification and publication expenses.
AUTHORITY: Zoning Board of Appeals/Planning Commission
SUBMITTAL DEADLINE: (Applications and scaled map) On or before the last wed
4 ay Wednesday of the month, 5:00 p.m.
PROCEDURE:
1 Written request submitted to city administrator containing all requested
information listed in the application form. Application attached. Include all
map(s) at time of application submittal.
2 Request submitted to planning commission. They set public hearing according
to Sec. 6.08 of the Zoning Ordinance.
3 Subsequent month, planning commission holds hearing. Within 30 days after
hearing, planning commission renders decision to the city council.
4 Copy of the deed of the property.
0
po12 -19.wp
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
CONDITIONAL USE PERMIT
NO. 2.11
iATE 1995s updated 2000 SOURCE Sec. 6.07- Z0nIMgLQLdhTaTC0
APPLICATION FEE: Includes required legal advertisement, mailing to all property
owners within 350 ft., and the filing fee for county recorder. All fees are due at
time of application and are not refundable.
AUTHORITY: Planning Commission
SUBMITTAL DEADLINE: (Applications and scaled map(s)). On or before the last
wefk+aq -days VI(ednes 69, of the month, 5:00 p.m.
PROCEDURE:
1 Written request submitted to city administrator containing all requested
information listed in the application form. Application attached. Include all
map(s) in triplicate at time of application submittal.
2 Request submitted to planning commission. They set public hearing according to
Sec. 6.08 of the Zoning Ordinance.
3 Subsequent month, planning commission holds hearing. Within 30 days after
hearing, planning commission renders decision to the city council.
4 Copy of the deed of the property if abstract; and owners certificate of title if
property is torrens or registered.
• pol2 -3.wp
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
VARIANCE NO. 2.12
DATE 1988• undated 1995. 2000 SOURCE ADMINISTRATION (2 pages)
VARIANCE APPLICATION Variance application fee includes legal advertisement,
mailing to all property owners within 350 ft., and the filing fee for the county recorder.
All fees are due at the time of application and are not refundable.
VARIANCE PROCEDURE FLOW CHART (Required by State Statutes and City
Ordinances)
1 All application requests, including the required scale map, must be submitted to
• the city administrator on or before the last weAFinQ daye44 Q . s _,, of the month.
Applications or maps not received by the last working day of the month will result in a
delay to the following month. You are also herein requested to furnish a copy of the
deed if abstract, and owner's certificate of tide
if the property is torrens.
1
2 The city staff will hold a meeting to review the application and scale maps. If the
scale map is deemed insufficient, the applicant will be required to furnish a certified
survey of the existing and proposed conditions on the lot, and the request will be
delayed to the following month.
3 If the application and maps are in order, the city staff (including city engineer,
building official, fire marshal, and city administrator) will evaluate the variance
application in accordance with state law and city ordinance. For your information, the
city staffs evaluation of variance requests is recorded on a staff /planning commission
worksheet as shown as an attachment. The evaluation may or may not be different
from your statements on your application.
•
4 A copy of the staff recommendation will be forwarded to you before the public
hearing at the address stated on your application. The city staff may recommend to
deny, approve, or approve with additional contingencies.
11
5 The planning commission receives a copy of your application and scale map,
along with the recommendation from city staff approximately 10 days before their
meeting. The planning commission meeting is the third Tuesday of each month at 5:30
p.m. in the city center council chambers, 111 Hassan St SE. You are hereby requested
to attend the meeting and explain yoUr request.
6 The planning commission and staff will have scheduled a public hearing at the
meeting you attend. The legal notice for the request and meeting date will have been
published in the Hutchinson Leader. All property owners within a 500 foot radius will
have received an individual letter summarizing your request and will have been invited
to the meeting for their comments; this is a requirement under Minnesota State
Statutes.
1 0
7 After listening to the staffs recommendation, your explanation, and the
neighborhood comments, the planning commission makes an advisory
recommendation to the city council. The planning commission's recommendation is
formally considered by the city council on the fourth (4th) Tuesday of the same month.
The city council may approve, deny, or refer the recommendation back to the planning
commission. The council also reserves the right to approve the request and add
additional contingencies.
9
8 In the event the variance is not adhered to, the zoning enforcement officer is the
city building official and he may recommend to the city council a legal action for non-
compliance. If there is a conviction, the maximum fine is $300 for each day the
violation continues to exist.
• po13- 45.doc
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
LICENSING REQUIREMENTS
NO. 2.24
DATE 1995: undated 2000 SOURCE ADMINISTRATION
Licenses required by the City of Hutchinson are as follows:
Permits may also be required.
TYPE
Plumbing
Housing -1 & 2 Family
• Gas Piping
Moving
Roofing - 1 & 2 Family
Excavation
Curbing &lor Driveways
Street Restoration
Rental Apartments
See schedule for fees.
State of MN Department of Health
State of MN Department of Commerce
No license required
Cert. of Insurance & City Moving Permit
State of MN Department of Commerce
No license required
No license required - specific design per engineering
standards
No license required - specific design per engineering
standards
No license required
Other required licenses include but are not limited to the following: Dog, cat, snow
removal, transient merchant, liquor, cigarette, GhFietmas tree, gambling, sprinkling,
food /restaurant.
•
pol3- 12.doc
CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
RENTAL OF EQUIPMENT
f MM-1.1
DATE 1988:updated 2000 SOURCE ADMINISTRATION
Rental of equipment is made on an "emergency" basis only or if private enterprise is not
available. In all cases of rental of city equipment, city employees must operate the
equipment and be included in the rental charges, unless otherwise approved by the city
council. The assista public woiks director
establishes the hourly rate for the respective pieces of equipment, based on the most
recent Minnesota Department of Transportation Technical Memorandum covering
equipment rental rate calculations. The city may exchange equipment and services
with other municipalities or government agencies in order to be able to utilize equipment
that is otherwise not available to the city.
pol3 -48.wp
CITY OF HUTCHINSON
POLICY
-CITY SERVICES -
HUTCHMOBILE USE NO. 2.37
■• u 11 VA I Le �
Hutchmobiles have been purchased through a contract with MN Department of
Transportation - Transit Administration. State and federal funds pay 80% of the cost of
the vehicles, and the city pays 20 %. The vehicles are to be operated solely for
transportation to the general public, according to the terms of the ongoing operating
assistance contract. Occasional use for city - community leadership purposes is allowed.
Free service is provided for people going to the voting polls (general, municipal and
special elections) and to the McLeod County Fair. No other use is authorized by the
state, except as defined in the operating assistance contract.
However, Mn/DOT Transit Administration (through our project manager) has taken the
position that it does not want to unduly hinder the work of the city in the event of a bona
fide public emergency. Therefore, in a situation where emergency transportation is
deemed necessary by the city's emergency management director or police chief, the
older "backup" Hutchmobile may be pressed into service if it is not presently needed for
the normal schedule of operation.
In the event of emergency service, the following procedures will be observed:
(a) Use of the vehicle must be authorized by the transit coordinator or motor
pool supervisor so that keys may be obtained, safe driving condition may
be verified, and any cash may be removed from the bus.
(b) The driver assigned must have the proper commercial driver's license
(c) The vehicle may not be taken outside the city limits or into situations
where there is danger of damage.
(d) Beginning and ending mileage must be recorded and the gas tank filled if
there is not at least 3/4 tank of fuel remaining at the end of the run.
(d) The vehicle must be returned to its assigned parking place and secured
there. Keys must be returned to their designated place so that the vehicle
• is ready for normal service again.
polo -3.doc
CITY OF HUTCHINSON
POLIC
-PERSONNEL-
STAFF MANAGEMENT TEAM MEETINGS NO. 3.02
DATE 1988• updated 2000 SOURCE ADMINISTRATION
All directors, the assistant Gity attGFney, p GGGFdinater;
shall attend weekly sta# management team
meetings. Sta# Management team meetings will be at 49:89 9:00 a.m. on Tuesdays
in some instances, the city administrator may appoint the
finance director or director of engineering to coordinate the meeting in his absence.
At the first me
the TIB meeliny ' o, ' t,
Ca[ Mom anyof the s ub
, sequent weekly
be present
immediate
All agenda items are to be submitted to the city administrator by 12:00 noon on the
Monday prior to a meeting.
In the event a director cannot attend a meeting because of conference, vacation, etc.,
the director or staff person shall personally inform the city administrator and appGiAt a
ab68RGe.
In the event a staff meeting must be cancelled, the city administrator will give notice by
4 p.m. the day before.
pol4 -21.wp
CITY OF HUTCHINSON
POLICY
- PERSONNEL-
MAINTENANCE DEPARTMENTS OVERTIME
POLICY
DATE 1995 -15); UPDATED 2000 SOURCE ADMINISTRATION NO. 3.16
Overtime will not be scheduled for routine duties. However, when emergency conditions occur requiring
unscheduled work which cannot be anticipated in advance, it will be necessary to incur overtime as
prescribed by the Fair Labor Standards Act.
Maintenance departments use a variety of work schedules based on the particular duties of each
department. Schedules are summarized as follows:
SNOW REMOVAL/ EMERGENCIES - MAINTENANCE DEPARTMENTS
When possible, early morning work for snow removal or other emergencies is scheduled by 5 p.m. the
previous day. The emergency maintenance work is then considered scheduled work not eligible for
overtime, unless it unavoidably results in more than 40 hours work in the work week or occurs on a
weekend or a holiday. If notification is not made by 5 p.m. the previous day, overtime rates will be paid
from the start of the emergency maintenance work until 8 a.m. Unsheduled emergency maintenance
work that occurs on weekends or holidays shall be compensated at overtime rates. This applies to all
departments and full time employees involved.
REQUIRED LV%- - &K&MA OIIFCALL DUTY - STREETS
Required on calf dtty is scheduled on a rotating basis. The employee
scheduled for weekend on -call duty mg 11 A
at all times eXCept d!J[IrIQ nOmtaly SCrI@011[e0 wOr vppurs..Wr..t IlJtnvy� awicuu�cu-1w U1e- wn -_y
receive 2hours iir t by pay Satur, gy; and , h &4rs stad4 pay,an Sunday: If an emergency call
out is made, actual time worked will be paid for the emergency duty, with a minimum of 2 hours for the
first call out.
REQUIRED WEEKEND DUTY -PARKS
Required weekend maintenance work is scheduled on a rotating basis. The employee scheduled for
weekend duty will have the Friday off after the weekend duty. Weekend duty will consist of 4 hours on-
site maintenance work on each of the two weekend days. This results in a 44 hour week followed by a
36 hour week (76 hrs ST + 4 hours OT, or 82 paid /banked hours.)
REQUIRED WEEKEND, HOLIDAY AND EMERGENCY DUTY- INATERIWASTEWATER
Required weekend maintenance work is scheduled on a rotating basis. The employee scheduled for
weekend duty will have the Monday off before the weekend duty and the Friday off after weekend duty.
Weekend duty consists of 6 hours on -site maintenance work and 2 hours "on -call" pay for each of the
two weekend days. If an emergency call out is made, actual time worked will be paid /banked at
overtime rate for the emergency duty. Holiday duty includes 8 hours holiday pay, 6 hours on -site
maintenance work and 2 hours "on- call ", with the duty paid /banked at overtime rate.
po14- 17.doc
CITY OF HUTGHINSON
POLICY
- PERSONNEL-
CITY VEHICLES - USE FOR ON -CALL NO. 3.20
DATE 1- 25-83• updated 1995 2000 SOURCE COUNCIL/ADMINISTRATION
The following positions are allowed to use city vehicles for on -call status:
Chief a#- Rel+se
Police Investigator
Assistant: Public Works Director (Nov. 10 -
March 31)
Water Systems Supervisor
Other positions may use city vehicles for on -call status as needed, at the discretion of
the director in charge.
Memorandum
TO: Mayor and Council
FROM: Brenda Ewing�'t}uman Resources Coordinator
RE: 2000 City Calendar
DATE: January 21, 2000
Attached is the proposed calendar for the major Council and Management Team (directors)
meeting commitments for 2000.
It is requested that you consider the calendar for approval at your January 25, 2000, meeting.
Please be advised that additions and revisions can be made to the calendar throughout the year
via Council action.
If you have any questions, please contact Gary Plotz, City Administrator, or myself at City
Center.
. Enc.
•
2001 PLANNING PROCESS CALENDAR
2000 Calendar Year
2001 PLANNING PROCESS CALENDAR
2000 Calendar Year
— _ -M . _
• Resolution No. 11402
Authorizing the Purchase of Real Property for the Construction of an
Electrical Power Substation known as the McLeod County Substation
WHEREAS, the City of Hutchinson, through the Hutchinson Utilities Commission provides
electrical power service to the citizens of Hutchinson; and
WHEREAS, the increased growth of the City of Hutchinson has placed a greater demand on
electrical services; and
WHEREAS, in order to continue to provide the best possible service for the citizens of the City
of Hutchinson and to adequately provide for anticipated growth of the City of Hutchinson.
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
THAT the Hutchinson City Council authorizes the purchase of real property in Hassan Valley
Township legally described as:
The North 838.29 feet of the East 705.00 feet of the South Half of the Northeast
• Quarter of Section 32, Township 116 North, Range 29 West, McLeod County,
Minnesota
for the construction of an Electrical Substation known as the McLeod County Substation.
Adopted by the City Council this 25' day of January, 2000.
John Mlinar, Vice President
ATTEST:
Gary Plotz, City Administrator
�J
C
•
Hutchinson Citv Center
I11 Hassan Stmet SE
Hulchins n. 31N 55350 -2522
320 - 587- 5151/Fax 320- 233 -4240
M E M O R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Response Regarding Assessment(Water Service Replacement
DATE: January 20, 2000
Attached are letters and related correspondence regarding two (2) letters to the Council. We have
reviewed the letters. and have the following comments:
Merlyn and Lucille Danielson request for a reduced assessment
We have already reduced their assessment twice and believe that the current rate is the lowest
reasonable amount to assess.
• The other residential properties noted on Dale Street already included a house on smaller lots
which prevented subdivision into further lots. The Danielson parcel is undeveloped, and has the
potential for subdivision into several development scenarios.
• The Oaks property that is noted was only assessed in this project for that portion adjacent to
Century Avenue. They have substantially more cost to serve the property, including the existing
cul-de -sac that they paid for in its entirety and future improvements to the north that will be
100% assessed. Based on the Danielson property configuration, very little additional assessable
cost is expected. depending on the type of development eventually proposed.
Based on these issues. no further reduction in the assessment is warranted for recommended.
Greg Pearce (Hutchinson Heahh & Fimess CWo request for reduced water service rep lacement cost
Extensive discussion regarding previous review is attached. As noted, the watermain is almost 10
years old, and was not worked on as part of the project completed in 1996. We did excavation and
reconstruction work on the street at that time, but did not believe it necessary to replace water
services at that time. If that work was completed, it would have been assessed in its entirety to the
property. Mr. Pearce's understands this but notes that he would have been able to have the cost
spread over 10 years. He also questions whether or not the service may have had some disturbance
due to the 1996 construction. These are both reasonable issues. We do not believe that the work in
1996 could have significantly disturbed the water service, and if it was it most likely would have
occurred immediately instead if almost 4 years later.
The City noted that additional street repair was necessary due to the heavy construction of the street
. (10 -ton road) so we did agree to complete the extra paving on the project. This was done by the City,
and was not included in the invoice to Mr. Pearce. As for putting the cost on an assessment, our
current policy does not allow for this, but we would be willing to do this on a Council motion due
to the other issues rasied.
- PnNW on rtcycled papa - O V 1
r/
• ::ar^
' avor ind ''=t' eau -c -:
°e• ^ur land on ;ast side of 'ale -treat and :'orts of
Century Pvenue.
']e oriiinally :za `..5 acr&.a of land and are now '_eft
rith acres because of -nat ^entur^ ave. took. ''e are
'oeine assessed ll' on !..2 acres hich equals
ner acre.
- he Oaks rrooerty to tae vast of ours is assessed
$lco.669 for lr ac -es uric. equals . °5,59 ner acre.
''ith tseir larser - -ace of onertr. Chev can rake
ur those assessments a hot _aster than re can on our
acres.
We were told that because we were not a corner lot
until the new Century road was nut in, we would only be
assessed for one side.
The seven lots (souses) on Dale St. were all assessed
P15.560, rrhv doesn't our lot oualifv for the sate consi�era-
tion (plus a little -lore because it does have a little Tore
road frontare).
' "e ^7ouli like to see sore anrsorriate adjust rents -ade
on tae assessments `or *_::is ^roperty.
-sank •you- -
, I
40
HUTCHINSON HEALTH & FITNESS CLUB .
525 SOUTH GRADE ROAD
HUTCHINSON, MN 55350
320 - 587 -6900
GREG PEARCE
January 6, 2000
Mayor and City Council
111 Hassan Street SE
Hutchinson, MN 55350
Re: Consideration to assist financially with water service infrastructure expenditure.
Dear Honorable Mayor and City Council:
I am writing this letter in response to the letter I received from you in regard to
the over expenditure I have recently been assessed in the repair of a water main on South
Grade Road.
My concem is why I must pay another 54000.00 repair bill on a road that was
completely redone but a few years ago. It was brought to my attention that everything,
but my main water service was replaced. I can't imagine why it was not replaced when
the road was being redone, especially considering the high traffic flow and since the leak
occurred where my service line and the main line connect which is located more toward
the middle of the road-
My hope is that the city would assist in the previous expenditure as the assessed
repair has climbed to $8000.00 in just a few years. I would also like to request that if
there is an unpaid balance it be rolled into my existing tax assessm Thank you for
your time.
Sincerely,
Greg Pearce
Owner/Manager
f -(Z-)
i
0
C
November 15, 1999
Mr. Greg Pearce
Hutchinson Health & Fitness Club
525 South Grade Road SW
Hutchinson MN 55350
Hutchinson Citv Center
III Haven heel SE
Hutchioeon. NN SS3SO -2322
320- 587.5151/F= 320.231 -2240
RE: Water Service Lead Repair at 525 South Grade Road SW
This letter is in response to your letter dated November 1. 1999 regarding water service lead repairs for
your property located at 525 South Grade Road SW. Having reviewed your concerns, we submit the
following responses to your questions.
I) What is the expected life of the original infrastructure placed in South Grade Road? It seems to
me additional expenditures should be pro -rated out.
Response: The original infrastructure was constructed of 1972. The estimated life of the
original infiasmtcture is 30 to 40 years. Within any design life. repairs are often
needed before replacement. The expense of repairs of the water service lead is
100% property owner cost as per attached Ordinance No. 93 -82, and is not pro-
rated.
2) Does the aggressive city water create failure within the potable water system?
Response: The aggressive name of the city water is microscopic. We see more problems
with high velocity, undersized services and cathotic corrosion.
3) The 19% City improvement included the water main. Please provide verification that my water
service lead was adequately reinstalled and inspected at that time. Is it possible the wet tap was
faulty?
Response: During the 19% improvement. there was no watermain work. which would have
affected your property.
d) Services and leads are in the public ROW. I would appreciate a copy of the municipal code
deeming this my responsibility. I would also appreciate verification this policy is in affect
throughout Hutchinson, including the downtown area as my small business is compatible.
Response: The expense of repairs of the water service lead is 100% property owner cost as
per attached Ordinance No. 93 -82. This ordinance went into affect in June of
1993 city wide. Copy attached.
5) Since South Grade Road has one of the heaviest traffic flows with cats and many semis traveling
it, am I led to believe that this improvement, which is only three years old could break down
again in another three years?
Response: As stated before, there was no construction in 1996 that would have affected
vour watermain service lead. There has been no work that would have affected
vour watermain service lead since it was installed in 1912.
As for the traffic affecting your service lead this is a commercially constructed
street and it is highly unlikely the traffic would affect your service lead.
Pd�m��d pW.-
November i�. 1999
RE: Water Service Lead Repair at 4 25 South Graae Road SW
Page 2
61 1 hav^ been told that the reasonable life expectancy of the infrastructure is 30 years. Having paid
for vas once (1996) besides the original construction in 1984. 1 feel it is not my responsibility as
the expenditures exceed the benefits.
Response: The original infrastructure was constructed in 1972. The estimated life of the
original infrastructure is 30 to 40 years. Within any design life, repairs are often
needed before replacement. The expense of repairs of the water service lead is
100% property owner cost as per attached Ordinance No. 93 -82.
The construction of your building occurred in 1984. The water service lead was
in place. What you would have paid due to the construction of your building
was hookup to the curb stop at the property line into your building.
Again. the 1996 improvement did not include any construction that would have
affected vour property (see 31 above t. Your water service lead was not
disturbed in anv wav ourmg the 1996 construction.
I hope this answers your questions. however, as per City Ordinance. it is the responsibility of the property
owner to repair water service leads from the main to the building.
If you have any further questions, please contact me.
1,
Rick Kjonaas
Acting Director of EngineeringtPublic Works
cc: Marlin Torgerson. Mayor
Citv Council (For Your Information)
Gary Plotz Cit Administrator
John Olson. Asst. Public Works Director
John Rodeberg, Director of Engmeenng: Public Works
:HE HUTCHivSUV LLSW L.l
:993
ORDINANCE NO. a-J2
• PUBLICATION NO. X538 2ND SERIES
ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING
.01 3.20, SUBD. 2 OF THE HuTCHINSON CITY CODE AND ADOPTING BY
E27CE, CITY CODE CHAPTER 2 AND SECTION 2.99 WHICH, AMONG OTHER
, CONTAIN PENALTY PROVISIONS.
THE CITY OF HUTCHINSON ORDAINS:
Section I. City Code Sec. 3.20, Subd. 2 is hereby amended as
llows:
Subd. 2. Repairs of Leaks n ,,,
v,ip ypent. It is the
fesponsibility of the consumer or owner to maintain ding, but
from the main into the house oro heb building p l and all e quipment
p
pot limited to, the stand pip stand pipe or curb stop. In
associated with the service line,
repair
case of fa ilure upon the part of any consume or c b o wn er o within
any Leak o a se a >ine stand Ripe o st
twenty -four (24) hours after oral or ors a water may s be e shut 1 off otice
the owner or occupant of the premises, a has been paid
and will not be turned on until a reconnection charge
damage been esultn from the e leak, th
and the water service e
is great or when damaq
water will be turned off if the repair is this Se ction, at t he
immediately. Following notice C1 Y °Y ®= by the leak And --'UM
sole option of the City, a
servic line nd p ipe or ^`orb IS and assess the cost
w t e sta er benefitted The costs to be so
for the repair against the prof Y labor and
assessed may include, but are not limited to mater
professional fees and expenses incurred in the rep .
Section 2. City Code Chapter 1
and Definitions Applicable S ection
S the
Penalty for Violation" and
Misdemeanor" are hereby adopted in thl
though repeated verbatim herein.
entitled "General Provisions
Entire City Code Including
2,99 entitled "Violation a
air entirety, by reference, as
tion
Section 3. This ordinance shall take effect upon
and publication.
1: zayoxr� & � f r 1993.
Adopted by the City Council, this
Attest:
Ity'Adm=istr r
its adop
Published in the Hutchinson Leader: Tuesda June 22 1993
First reading: May 25, 1993
Second reading: June 8, 1993
P.(,L,)
HUTCHINSON HLALTH & FITNESS CLUB
• 323 SOUTH GRADE ROAD
HUTCHINSON, MN 33330
320-397 -6900
GREG PEARCE
November 1, 1999
Mayor and City Council
111 Hassan Street SE
Hutchinson, MN 55350
Re: Consideration to assist financially with water service infrastructure
Dear Honorable Mayor and City Council•
I am writing this letter in regard to the repairs that were done to the water
maiu&ervke lead in front of my building on South Grade Road this summer.
Enclosed is a chronology of municipal service improvements and expenditures I have
bore since the original construction of Hutchinson Health and Fitness in 1984. My
understanding of the statute 429 process is that benefit shall be provided
commensurate with the assessment. As you can see by the chronology, I have been
experiencing difficulty with my water mauLtervice lead that negatively affects my
• bottom line and exceeds the beaest As a small business owner, three unnecessary
cab directly affect my performs and can literally make or break the business.
I would appreciate a written understanding for the following questions:
1) What is the expected life of the original infrastructure placed in South 4ti
Grade Road? It seem to we additional expenditures shopid be pro-rated oat h
�i7w��/ ANY 'Pf )•� 'i jlPtO�a/ *& u�!
2) Does the aggressive City water create failure within the potable water
system? �}pcJn«f�' ✓ nar�.. ,� i� in�••o- �co��c..Sc� �+, a.. •c Qo
w.f{ /�•f �i ✓z /o c. f,/� cLn cf c.. .r,Z..( ..rc�✓ r ca f�rc %k co��o.r:•e S.
3) The 1996 City i mprovement included the water main. Please provide -
verification that my water service lead was adequately reinstalled and inspected at
that time. Is it possible the wet tap was faulty? ZO
A
�JOALTj/ Cwt. oNL7/ �-e4\ (�rw ZO 'a /VU" -Ld-
4) Services and leads are in the public ROW. I would appreciate a copy of mac S & c
the municipal code deeming this my respoadbility. I would also appreciate Thee A&L
verification this policy is in affect throughout Hutchinson, including the downtown
area as my small business is comparable. SAT
S) Since South Grade Road has one of the heaviest traffic flows with cars and
many sends traveling it, am I led to believe that this improvement, whk h is only
three years old, could break down again in another three years. N
0
ry�
mss 6�
6) I have been told that the rmosable life expectancy of the ire Is
30 yeah. Having paid for this once ( 1996) besides the original cmftactloa is i9s4, I
fed it is not my regwndbility as the espeaditares exceed the bene8b.
Iaef > e• rooadaeratiawirapprafsaea ;.eoeparyaaaobti�seorT .q
comfortab mling my original assessment and improves is that benefit my
frop ". tiis�sigr, �iea I asmet ;feet S�
espenditsre exceeded benefit all which were ender City coat of which I had
little or any dal aontc+oL
9 �6
Grey f Krcc
Owner/Manaler
CG Marlin Torgeraoa
Gary Plots
John Oboe
— — John Rodeberg —
L
I
i
IL
c�
<.
A Safety Minutes from December Meeting
The meeting started with a christmas luncheon at 11:30.
The meeting started with Ken approving the December minutes
Mark W reviewed the goals and objectives for 1999. He was pleased with what the
committee had accomplished and felt that we went above and beyond those goals.
Dick E reported on respirator training for city employees. The only respirator not
requiring a physical to wear is a "dusk mask" type, such as worn in the cold air. Brenda
pointed out that training would be held on February 7, starting at noon until 7:00 p.m.
Brad E needs a list of how many would be attending. John A asked about physicals for
all maintenance employees. This will be looked into.
Brenda reported that there was only one injury for the month of November. She will
bring a yearly report to our next meeting.
In open discussion, John O reported that there will be a hazardous waste and right to
know meeting open to city employees, ltosted by MN DOT on Dec 22(little late now
huh ?) Also, new members were welcomed and those retiring from the committee were
thanked for their time and commitment.
New members and their alternates are as follows:
Street/hats: Ken/Gene B
Parks: John A/Mark S
Water,WW: Randy S/Dick K
Engin,Build: Quetin/Randy V
Admin,Fin: Jo /?
Rec: Marv/Chuck
*vice chair will be voted on at the next meeting*
•
Admmistrative Office
410 Fifth Street SW
P.O. Box 327
Willmar, Minnesota 56201 -0327
0 hone: (320) 235 -6106
0
III.
Fax: (320) 2140187
PIONEERLAND LIBRARY SYSTEM BOARD
October 21, 1999
pis@pioneertand.lib.mn.us
Meeting was called to order by chair Harlan Madsen at 7:40 p.m. at the Willmar Public Library meeting
room. Orville Rudoingen moved to send a plant to John Houlaban and his wife in the passing of his
step mother. Second by Ramona Berg- Perry. Passed. Kathy Matson will take care of it
Agenda was approved as mailed Motion by Al Clouse, secmd by Francis Schweiss to approve minntes
of September 16, 1999 meeting. Passed.
Committee Reports:
Finance Committee: Motion by Orville Radningen, second by BIB Knoflicek to accept financial
report for September 1999. Passed.
Policy Committee: Orville Rudningen reported on the revised bylaws and changes made. Questions and
discussion by Ivy Vonderharr. Darlene Kotelnicki, Amy Wilde, Bob Fleegel, Orville RudaingeA Harlan
Madsen. Revised bylaws will be presented for approval at November 18, 1999 mewing. Chair Madsen
thanked the Policy Committee members for job well done so far and vet to come.
Personnel Committee: Bill Knoflioek reported on employees working in more than one PLS library. Also
reported on the establishing of a safety committee for PLS. Motion by Rasaowa Berg -Perry to accept the
technical training contract between SAMMIE, PIS, and Beth Lunn for Cisco router training.
Second by Orville Rudniogeo and passed
New business:
Darlene Koteimcki reported on the library planning instihrM that she attended in July.
Assistant Director Kathy Matson gave an asnvant director's report. Twelve PLS lrbraries are now using
online circulation system. Six individuals have been imervtewed and selected to receive Librarians of
Color grants to fund their library education. On October 27 -29, 1999, the directors of the twelve regional
public library systems in MN will be in Willmar for their quarterly meeting.
There being no more business, chair Madsen adjourned meeting at 8:25 p.m.
Marleen Canfield
Secretary
•
• HUTCHINSON
•
PIONEERLAND LIBRARY SYSTEM
REVENUE AND EXPENDITURE REPORT
OCTOBER 31, 1999
EXPENDMJRES
JALA. ^.ICJ
l C 7I
. LMJ .Iw•
Y.T -D
-92 W
% OF
6 OF
REVENUE:
AMUUNI
AMOUNI
BULMEI
SULX;i-1
YtAH
0ESE
0.00
75, M.70
75,863.0..^
100.00%
83%
C17f OPERATiNG
0.00
83,652.00
83,652.00
100.00%
83%
COUNTY OPERATING
0.00
34.147.50
45,530.00
75.00%
83%
GIFTS
825.00
1,392 94
0.00
0.00%
83%
CHARGES, FINES
48.40
400.38
500.00
80.06%
83%
COPY MACHINE
0.00
0.00
0.00
0.00%
83%
F01 IIPMFNT RFNTAI S
5 00
R 00
0 00
0 00%
RS%
BCOY. SALE
0.00
3,72.'.33
3,000.0 J
124.25%
83
OTHER
630.00
1,295.43
250.00
518.17%
83%
TOTAL REVENUES
1,5^_8.10
200.484.88
2(38.795.00
96.02%
83%
EXPENDMJRES
JALA. ^.ICJ
l C 7I
. LMJ .Iw•
i M s
V AJ�
-92 W
7V -72 %
W%
HEALTH INSURANCE
=..W
[1.Su
-50.W
43.009b
83%
HEALTH INSURANCE- DEDUCTIBLE
0.00
0.00
-0.00
0.00%
83%
PAYROLL TAXES
814.09
8.045.65
10.175.00
79.07%
83%
BOOKS
-1,159.45
- 12,875.80
-26, 288.Or
48.98%
83%
PERIODICALS
6.59
- 3,487.43
- 4,000.00
86.69%
83%
V IDEOS
0.00
386.00
- 401.00
96.26%
83%
OIIY �iNG.�
0.00
0.00
.. .w
0009(,
33%
N( XS I Alit & 'UHIPPING
- 813.0U
- bvu. W
- 1,U40.UU
U4.3 UTo
53
NEW EOUIPMENT
-417 83
- 3
- 13,11900
0.00%
83%
:1nIr:TEh'.1rJCECCr1TR 1CTS
0.00
0.00
1,5 0.00
0.00%
83%
SUPPLIES
-48.45
- 872.14
- 3,120.00
2795%
83%
PROMOTIONAL 8 PROGRAMS
- 134.57
- 263.50
- 520.00
50.67%
83%
! NSURANCE
0.00
- 811.
.1,217.
66.64%
83%
ADS « LEGAL N019 CES
G.Gv
-37.20
iv4.00
3.ri.ir96
83%
AUDMNG
0.00
-77.35
-78.00
99.17%
83%
R )OKKFFPINC;
.36 13
.?fi3 3.9
-4.36 no
83 3596
83%
^. CNITINUINC EDUCATICN
0.00
111.82
�S.0
:.4..'.1 .
°,'%
SALESTAX
O.W
- 227.71
-208.W
109.48%
8395
TOTAL EYOE.NDITUP.ES
- 91945.17
- 103.174.74
155.33'..
66.47%
83%
FUNDS AVAILABLE
- 8,437.07
97,310.14
53,564.00
- 181.67%
83%
•
PIONEERLAND LIBRARY SYSTEM
REVENUE AND EXPENDITURE REPORT
NOVEMBER 30, 1889
HUTCHINSON
EXPENDITURES:
SALARIES
M -T -D
Y -T -D
- 92,500.00
% OF
% OF
REVENUE
AMOUNT
AMOUNT
BUDGET
BUDGET
YEAR
RESERVE
0.00
75,860.70
75,863.00
100.00%
92%
CITY OPERATING
0.00
83,65200
83,85200
100.00%
92%
COUNTY OPERATING
0.00
34,147.50
45,530.00
75.00%
92%
GIFTS
0.00
1,39294
0.00
0.00%
92%
CHARGES, FINES
3235
432.73
500.00
88.55%
92%
COPY MACHINE
0.00
0.00
0.00
0.00%
92%
EQUIPMENT RENTALS
0.00
8.00
0.00
0.00%
92%
BOOK SALES
0.00
3,727.93
3,000.00
124.28%
92%
OTHER
0.00
1,295.43
250.00
518.17%
92%
TOTAL REVENUES
32.35
200,517.23
208,795.00
98.04%
92%
EXPENDITURES:
SALARIES
- 7,210.54
- 78,173.23
- 92,500.00
84.51%
92%
HEALTH INSURANCE
-2.00
- 23.50
-50.00
47.00%
92%
HEALTH INSURANCE- DEDUCTIBLE
0.00
0.00
-0.00
0.00%
92%
PAYROLLTAXES
- 793.44
-8,839.09
- 10,175.00
86.87%
BOOKS
-1,527.39
-14,403.19
- 28,288.00
54.79%
92%
PERIODICALS
0.00
- 3,487.43
-4,000.00
88.69%
92%
VIDEOS
0.00
- 388.00
- 401.00
96.28%
92%
BINDINGS
0.00
0.00
-0.00
0.00%
92%
POSTAGE & SHIPPING
0.00
-M.00
-1,040.00
84.33%
92%
NEW EQUIPMENT
- 855.34
- 4,837.89
- 13,119.00
0.00%
92%
MAINTENANCE CONTRACTS
0.00
0.00
- 1,580.00
0.00%
92%
SUPPLIES
0.00
- 872.14
- 3,120.00
27.95%
92%
PROMOTIONAL & PROGRAMS
45.00
- 218.50
- 520.00
42.02%
92%
INSURANCE
0.00
-811.01
- 1,217.00
66.84%
92%
ADS & LEGAL NOTICES
0.00
-37.20
- 104.00
35.77%
92%
AUDITING
0.00
-77.35
- 78.00
99.17%
92%
BOOKKEEPING
- 38.33
399.72
438.00
91.68%
92%
CONTINUING EDUCATION
0.00
- 111.82
395.00
28.31%
92%
SALES TAX
0.00
- 227.71
- 298.00
84.87%
92%
TOTAL EXPENDITURES
- 10,180.04
- 113,354.78
155,291.00
73.00%
92%
FUNDS AVAILABLE
- 10,147.69
87,18245
53,504.00
-162.91%
92%
0 0
CITY OF HUTCHINSON
CITY OF HUTCHINSON
LIQUOR STORE COMPARISON
LIQUOR STORE COMPARISON
December
1999
Dee -92
___________________
---------
---------
-------------------
___________________
--------- ---------
---------
----------
TOTAL
TOTAL
LIQUOR
BEER
NINE
MISC.
TOTAL
BY WEEK
__________
LIQUOR
___________________
BEER
MINE
______ _______________________________
MISC.
TOTAL
BY WEEK
__________
1
_________
1,639
__________
2,549
______ _____________
920
162
__________________
5,498
1
11995
2,789
1,001
177
5,962
2
1,855
2,374
767
290
5,286
2
2,072
3,161
1,081
111
6,758
3
2,424
3,391
647
297
6,759
3
3,775
6,177
2,111
136
12,802
4
4,763
6,957
2,429
110
14,589
4
3,896
5,937
1,182
491
11,506
40,111
5
4,702
6,276
1,989
454
13,501
6
2,159
3,650
973
131
7,216
12,550
7
2,080
2,154
916
124
5,274
7
1,660
2,355
865
1,061
5,961
B
2,586
2,464
940
151
6,141
B
1,905
1,957
209
278
1,319
9
2,700
3,887
2,080
214
8,881
9
9
2,111
2,685
209
231
5,842
5
10
4,292
6,908
3,118
471
15,389
2,327
3,118
855
213
,513
11
5,119
7, 507
2,658
191
15,282
1 1
4,225
6,095
1,624
189
12,433
58,789
12
4,355
6,525
2,331
556
13,773
13
2,306
3,122
613
273
6,511
I7, 901
31
2,499
3,110
1,562
325
7,496
11
2,198
2,755
862
255
6,070
15
2,831
3,479
1,927
268
8,505
15
2,159
2,866
863
311
6,522
16
3,156
3,561
2,503
356
9,576
16
2,554
2,968
1,589
249
7,360
17
5,6
7,031
3,600
512
16,306
17
3,203
3,215
1,800
272
8,490
18
6,1469 9
7,763
4, 474
616
19,282
18
5,957
7,059
2,550
489
16,055
67,709
19
6,906
7,484
3,757
592
18,739
20
3,576
1,161
2,172
397
10,905
63,236
21
5,140
4,021
3,417
311
12,922
21
1,179
3,565
2,571
381
10,999
22
6,893
7,249
5,573
692
20,407
23
3,270
1,318
3,299
117
17,301
23
11,002
12,376
8,353
1,011
32,742
23
11,311
10,199
7,723
897
30,131
21
10,103
10,920
8,160
783
30,262
24
10,092
10,410
7,681
904
29,090
25
m
Ch[Seta
Day
0
25
HOLIDAY
0
107,258
26
4,403
6,577
1,959
337
13,276
27
2,371
3,607
1,148
271
7,701
96,803
28
3,128
3,743
2,061
1,327
10,259
28
2,611
2,870
936
250
6,700
29
3,815
5,224
3,341
568
12,918
2 9
2,839
3,071
1,635
150
7,698
30
7,816
10,223
7,534
666
26,239
30
3,976
5,117
3,051
363
32,807
31
12,920
17,657
10,816
1,791
43,104
31
12,660
15,311
9,307
1,005
36,283
65,488
100,331
112,336
131,350
61,821
11,471
316,978
97 TOTAL
107,455
119,371
57,293
12,261
296,380
'LOT'S'
121,662
153,896
85,662
12,971
374,201
100
98 TOTAL
112,336
131,350
61,821
11,471
316,978
%OF SALE
35
41
20
4
\OP SALE
33
41
23
3
100
SALES INC
OR DEC
20,596
7
B
SALES INC
OR DEC
57,223
18 B
CN' ECONOMIC
January 4, 2000
�mted states senate
WASHINGTON, DC 20510
The Honorable Marlin Torgerson
Mayor
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350 -2522
Dear Mayor Torgerson:
WASHINGTON OFFICE
202- 22.-32.•
FAX 202 229 -4956
INTERNET. NAIL_GRA SiOLWS. SENATE. GOV
MINNESOTA OFFICE
2013 SECOND AVENUE NORTH
ANOXA. MN 55303
u.. 6'2 -.21 -592'
FAX 6'2 -427-5612
0 z:)
I II N ^ , 9nnn
MY OF MU I ,n „vaO1Y
With the 1st session of the 106th Congress behind us, I want to
take this opportunity to update you on some of the key issues we
tackled this past year.
Breakdown in Federal Budget Process Places Taxpayers at Risk and
Minnesota Dairy Farmers at Competitive Disadvantage
The $154.3 billion Omnibus Spending bill passed by the Congress
the last day of session in November contained five of the
unsigned appropriations measures which fund the government for
fiscal year 2000. However, since so much of the bill is
• "mandatory” spending - spending over which the government has
already made commitments - the total increases to $385 billion!
As you might imagine, there were as many reasons to oppose such a
taxpayer- funded spending spree as there were budget gimmicks,
pork projects and misguided policy initiatives.
For the second year in a row, I opposed the year -end spending
bill. I have become increasingly concerned over the apparent
break -down in the federal budget process. The manner in which
Congress has approached funding the federal government these past
two years has not only weakened the nation's fiscal discipline,
but also undermined the system of checks and balances established
by the Constitution.
Earlier this year, I introduced legislation aimed at reforming
the troubled budget process, entitled "The Comprehensive Budget
Process Reform Act ". Under the provisions of my plan, the
Congress and the President would agree upon budget ceilings early
in the year and the ceilings would be legally binding. Bringing
him into the process early on would help avoid the chance of
Congress being forced to accept proposals and spending it opposes
while trying to avert a government shut -down.
In addition to the flurry of new spending, this year's spending
bill is riddled with budgetary "smoke and mirrors" which place
our Social Security surplus at risk. After all the bi- partisan
•
M PIMMID. MiSMUID. AND MA ILED AT TAXPAYER EXPENSE
RN1 ON NECNCLEG ,AIR
ROD GRAMS
.1 NNESC7.
CJMMI !TEES - ,
BANKING.
'C..S NO. AND JRBAN AFFAIRS
ENERGv ANL %A - .RA. RESOURCES
•
°ORE'G6 REIA IONS
CN' ECONOMIC
January 4, 2000
�mted states senate
WASHINGTON, DC 20510
The Honorable Marlin Torgerson
Mayor
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350 -2522
Dear Mayor Torgerson:
WASHINGTON OFFICE
202- 22.-32.•
FAX 202 229 -4956
INTERNET. NAIL_GRA SiOLWS. SENATE. GOV
MINNESOTA OFFICE
2013 SECOND AVENUE NORTH
ANOXA. MN 55303
u.. 6'2 -.21 -592'
FAX 6'2 -427-5612
0 z:)
I II N ^ , 9nnn
MY OF MU I ,n „vaO1Y
With the 1st session of the 106th Congress behind us, I want to
take this opportunity to update you on some of the key issues we
tackled this past year.
Breakdown in Federal Budget Process Places Taxpayers at Risk and
Minnesota Dairy Farmers at Competitive Disadvantage
The $154.3 billion Omnibus Spending bill passed by the Congress
the last day of session in November contained five of the
unsigned appropriations measures which fund the government for
fiscal year 2000. However, since so much of the bill is
• "mandatory” spending - spending over which the government has
already made commitments - the total increases to $385 billion!
As you might imagine, there were as many reasons to oppose such a
taxpayer- funded spending spree as there were budget gimmicks,
pork projects and misguided policy initiatives.
For the second year in a row, I opposed the year -end spending
bill. I have become increasingly concerned over the apparent
break -down in the federal budget process. The manner in which
Congress has approached funding the federal government these past
two years has not only weakened the nation's fiscal discipline,
but also undermined the system of checks and balances established
by the Constitution.
Earlier this year, I introduced legislation aimed at reforming
the troubled budget process, entitled "The Comprehensive Budget
Process Reform Act ". Under the provisions of my plan, the
Congress and the President would agree upon budget ceilings early
in the year and the ceilings would be legally binding. Bringing
him into the process early on would help avoid the chance of
Congress being forced to accept proposals and spending it opposes
while trying to avert a government shut -down.
In addition to the flurry of new spending, this year's spending
bill is riddled with budgetary "smoke and mirrors" which place
our Social Security surplus at risk. After all the bi- partisan
•
M PIMMID. MiSMUID. AND MA ILED AT TAXPAYER EXPENSE
RN1 ON NECNCLEG ,AIR
calls to "save Social Security first" -- appropriators and the
Administration were virtually tripping over themselves to •
manipulate the numbers, creating rosey surplus forecasts in order
to spend mor,. Should those projections come in lower than
expected, ft eral spending will begin to dip into the Social
Security Tr t Fund. In fact, the estimate is that we have spent
$17 billion f the Social Security surplus. I'm hoping the
January re- estimate will show we are not spending any of the
Social Security surplus, but the information I had in November
was one of the main reasons I voted against this spending bill.
In an effort to preserve Washington's promise and ensure
retirement security for current and future generations, I
introduced legislation. "The Social Security Surplus Protection
Act (S. 1693)" would institute an across- the -board spending cut
should the actual numbers show Congress spent any of the Social
Security Surplus. I was pleased when my colleagues adopted the
concept as a "Sense of the Senate" amendment to the Labor /Health
and Human Services spending bill, but this was non - binding.
Instead, the House and Senate Conferees included a .38 percent
across - the -board cut in the discretionary accounts of all 13
appropriations measures. And already, there is growing concern
that the Congressional Budget Office (CBO) will soon show that
spending cut is not enough to protect the Social Security
Surplus, which I hope is not the case. I am working with the
Leaders Task Force on Social Security to enact legislation like
S. 1693 that would provide the needed cut automatically.
Obviously, with spending jeopardizing efforts to preserve the •
Social Security surplus, there was little room for tax cuts.
Following President Clinton's veto of the $800 billion tax cut
package in September, and with the exception of some tax credit
extenders, the working men and women of America were left without
any relief for the second year in a row. I guess the one up -side
is that the Majority in Congress held off President Clinton's
attempts to actually increase taxes.
One of my biggest disappointments of this budget was the
inclusion of unfair dairy policies which place Minnesota's dairy
farmers at a competitive disadvantage. It is the last minute
additions of policy initiatives such as this which undermine the
process and ultimately resulted in my filibustering the bill
until we reached an agreement to review those provisions at the
beginning of the new year. If my colleagues from New England and
the Leadership had followed regular Senate rules and rejected
regional favoritism, we could have avoided this scenario playing
out. I'll keep you updated as negotiations begin next year.
Combatting Clinton's Efforts to Legislate Through Executive Order
and Regulation
One of the most prevalent themes I have heard in my travels
around Minnesota is the growing concern over this •
Administration's efforts to enact policy through regulation and
• executive order. Any "feel good" initiative President Clinton
isn't able to get through the legislative process, he merely uses
the stroke of a pen to further erode the "balance of power"
created by our Founding Fathers.
But Congress is partly to blame. By failing to exercise its
oversight responsibilities, Congress has unwittingly abdicated
powers to the unchecked federal agencies which are attempting to
legislate through regulation. This is the reason I have been a
strong proponent of legislation to "sunset" the laws Congress
creates -- to force us back to the table to change what needs
fixing, eliminate the things which aren't working, and promote
the programs which are.
I will be working with Minnesotans to ensure the regulations
which are written to interpret the laws we pass actually reflect
congressional intent. We cannot leave this merely to the
bureaucrats in Washington who don't have to live under them!
Exposing the Clinton /Kennedy Agenda
when I was first elected to the Congress in 1993, Bill Clinton
came into the White House believing he had a "mandate" from the
people. He interpreted that to mean the taxpayers were willing
to hand over their freedoms - and their wallets - and allow the
federal government to run their lives. It is no wonder he
• enacted the largest tax hike in history, or attempted to
nationalize health care. But the voting public rejected this
type of "big brother" approach in 1994. This hasn't changed
their message, just softened the wording.
One of the most notable examples I would point to is the recent
debate surrounding efforts to reform the health maintenance
organization industry (HMOs). Earlier this year, Senator Ted
Kennedy introduced legislation known as the "Patient Bill of
Rights ". Ultimately, the Kennedy bill would have done more harm
than good; unnecessarily increasing litigation including exposure
to employers who choose to offer health care. In meeting after
meeting, I heard from Minnesota employers who told me they
wouldn't even wait for the first lawsuit to occur -- that they
would drop their health care coverage and give the money to their
employees to find insurance on their own.
Clearly, with all of these individuals finding themselves "newly
uninsured ", a national cry would have arisen for the federal
government to step in. Standing there at the ready, we would
have seen President Clinton, Senator Kennedy, and other advocates
for National Health Care, ready to ensure coverage, for all. And
don't think it wouldn't come without a hefty price tag.
Instead, I worked with my Senate colleagues to adopt legislation
• which would provide protections for those who are not protected
by state insurance laws and increase access to coverage. The
"Patients Bill of Rights Plus" (PBR +) increases patient
-3-
protections as well as increases access. Contained in the bill
were provisions from my "Health Care Access and Equity Act of •
1999" to expand the extremely successful medical savings accounts
program, and full health insurance deductibility for individuals
and the self- employed.
I believe `ie PBR+ represents the better alternative to the
Kennedy p i and the House - passed version. Furthermore, I
believe ti- PBR+ plan doesn't create an environment which plays
into the Clinton /Kennedy agenda for more big government. As
House and Senate conferees begin to work out the differences
between the two chambers bills, I will be working to ensure
patients are protected, not placed at greater risk.
Looking to the Year Ahead
The end of the congressional session provides us with the time to
take stock of our actions and prepare for the year ahead. This
is why your comments are so important to me, particularly at this
time.
As a member of the Leaders Task Force on Tax Relief, I will be
developing proposals aimed at enactment next year.
Unfortunately, meaningful relief and real tax reform will have to
wait until we have a new Administation -- but we must begin to
lay the foundation now. Working with seniors, farmers, employers
and employees -- I'll be promoting initiatives which ensure our •
national retirement system is secure for our seniors and future
generations. And because the health of our economy impacts each
of us, I will continue to expand trade opportunities and advance
legislation which will re- invigorate our rural economy ( "Rural
Revitalization Act of 1999 ").
But this is a "team sport" -- we each need to know what the other
is doing to develop a "win -win" strategy for all Minnesotans. So
I look forward to hearing from you in the coming weeks.
If you would like to receive regular updates on my activities,
including press releases vi email - please contact me via the
internet (mail_grams @grams.senate.gov) and give me your email
address.
Sincerely,
)
Rod Grams
United States Senator
- LL
OREN -HOLD COUNCIL
REPORT A
25 -JAN -2000 (13:49) page 1
1980
TIDS
JOHNSON, LEONARD G.
---------- - - ----
FEE PAYMENT
-_--
$612.76
- - - - - --
•
< *>
$812.76*
1991
IMPROV. BDS
JOE KRAMMER ENTERPRISES
ASSESSMENT REFUND
$592.61
< *>
$592.61*
1992
IMPROV BDS
JOE KRAMMER ENTERPRISES
ASSESSMENT REFUND
$453.06
< *>
$453.06*
1999
IMPR. CONST
OTTO ASSOCIATES
PROFESS SERV -S LAKEWOOD 2ND AD
$2,700.75
PELLINEN, WILLARD
PROFESS SERV - ROLLING MEADOWS
$520.00
R & R EXCAVATING
L16/99 EST #2
$213,830.16
SORENSEN & NAUSTDAL PROPERTIES
LAND COST
$10,066.90
SRF CONSULTING GROUP
PROFESS SERV - CENTURY /DALE
$1,193.73
< *>
$228,311.54*
1999
IMPROV D.S.
APPLEBEE'S
REFUND ASSESSMENT OVERPAYMENT
$592.62
< *>
$592.62*
AIRPORT RENOVAT.
HUTCHINSON TEL CO
INSTALL, CABLE, MODULES
$1,984.55
MATHIOWETZ CONSTRUCTION
AIRPORT CONST EST #7
$13,102.01
TKDA
PROFES SERV- AIRPORT CONST
$19,361.32
< *>
$34,447.88*
CAP.IMPRO.FUND
E.J. PINSKE BLDRS
PROFESS SERV -ARENA BLEACHERS
$96,425.00
< *>
$96,425.00*
CENTRAL GARAGE
ASPEN EQUIPMENT CO
SWITCH, BOOT
$14.47
BRANDON TIRE CO
FREY LUBE
$165.33
•
CITY OF HUTCHINSON
JAN MEDICAL
$432.09
COAST TO COAST
UPS
$9.63
FARM -RITE EQUIPMENT
WING KIT FOR SNOWPLOW
$191.70
FORTIS BENEFITS
JAN LTD
$21.45
HART'S AUTO SUPPLY
PFC PAD
$123.37
HOLT MOTORS INC
PARTS, LABOR -BUS #1
$472.91
KRIS ENGINEERING
SHOP PARTS
$57.54
MACQUEEN EQUIP INC
ADAPTER, BANDLOCK BAND ASSY
$1,015.59
MN MUTUAL LIFE
JAN LIFE
$7.56
PENSKE AUTO CENTER
OIL CHANGE
$169.27
PLOWMANS
PARTS
$265.02
RANGER TRUCK PARTS
PARTS, LABOR
$300.61
ROYAL TIRE
O- RINGS, GRADER /EARTHMOVER
$1,691.22
SNAP ON TOOLS CORP
PARTS
$33.88
TERMINAL SUPPLY CO
REPLACEMENT PART
$42.03
VALLEY SALES OF HUTCHINSON
PARTS, LABOR -OIL CHANGE
$233.28
< *>
$5,246.95*
ENERGY LOAN FD
DOSTAL ELECTRONICS &
DOWNTOWN LOAN FUND
$1,998.46
< *>
$1,998.46*
GENERAL FUND
ABDO ABDO & EICK
1999 AUDIT
$2,500.00
AM.PUBLIC WORKS ASSN
REG -JOHN OLSON
$75.00
AMERICAN PLANNING ASSN
MEMB DUES -J KLEMP- WISCHNACK
$1,224.00
BROCK WHITE CO
ACRYL 60, THOROPATCH
$210.59
BROWN, JANET
REIMB- NOTARY FEE
$25.00
BT OFFICE PRODUCTS
ENVELOPES
xxxxxxx
$136.45
RM XXXXXX
GIN ING SUPPLY
BOND PAPER
NuouUNWX
$60.03
CENTRAL HYDRAULICS
LABOR- REPAIR PLOW
$67.50
CITY OF CHASKA
YOUTH & ADULT ADMISSION 11/15
$102.60
CITY OF HUTCHINSON
JAN MED- COBRA - DOSTAL
$31,050.37
COAST TO COAST
TOOLS, FLASHLIGHTS
$23.02
COBORN ENTERPRISES INC.
CONCESSIONS
$249.14
COMM TRANSPORTATION
HANGAR LOAN PYMT
$700.00
COMPOSTING NEWS
SUBSCRIP RENEWAL
$83.00
CONTINENTAL RESEARCH CORP
MELT AWAY LIQ
$241.71
DAKOTA RAIL
ELECTRONIC SIGN LEASE
$250.00
OPEN -HOLD COUNCIL REPORT A 25- JAN -2000 (13:49) page 3
GENERAL FUND DEPT NATURAL RESOURCES
DOMINO'S PIZZA
ECHO INDUSTRIAL PRODUCTS
ECOLAB PEST ELIM
ECONOMICS PRESS INC
ESCOM
EWERT JR., DICK
FAMILY REXALL DRUG
FARM -RITE EQUIPMENT
FASTENAL COMPANY
FLASH TECHNOLOGY CORP
FORTIS BENEFITS
GOVERNING
GREEN THUMB EMPLOYMENT & TRG
GUN'S & AMMO
HAARSTAD, EARL
HAGER JEWELRY
HENSEN, MARK
HILLYARD FLOOR CARE /HUTCHINSON
HOVERSTEN, DUANE
HUTCH FIRE & SAFETY
HUTCHINSON TEL CO
HUTCHINSON UTILITIES
IACP
IAFC
INDEP INFO SERVICES
INDIANHEAD SPECIALTY CO
JEFF'S ELECTRIC
L & P SUPPLY CO
L.E.E.D.A.
LARSON, QUENTIN
LITTLE CROW SHOOTING SPORTS
M R SIGN
MACA
MANKATO MOBILE RADIO
MCLEOD COUNTY RECORDER
MDRA
METRO SALES
MIDWEST WIRELESS COMM.
MINNESOTA'S BOOKSTORE
MN COMMERCE DEPARTMENT
MN MUTUAL LIFE
MN REC & PARK ASSC
MN SPORTS FEDERATION
MRPA
OFFICEMAX
PARTIES PLUS
PERA- D.C.P.
QUADE ELECTRIC
QUANTUM LABS
R &R SPECIALTIES INC
REEL -A -PAIL INC
REINER CONTRACTING
RUNNING'S SUPPLY
SASE COMPANY
SCAN AIR FILTER
SHARE CORP
SHOPKO
SHRED -IT
SIMONSON LUMBER CO
SOLID WASTE TECHNOLOGIES
SR.CENTER ADVISORY BD
STANDARD PRINTING
STAR TRIBUNE
STOTTS, CASEY
TRI CO WATER COND
TWO WAY COMM INC
UNISOURCE
UNITED BLDG CENTERS
UNITED LABORATORIES
US CAVALRY
VIDEOTRONIX INC
VIKING OFFICE PRODUCTS
WAL -MART
WILLIAMS STEEL & HARDWARE
XEROX
DNR FEES TO STATE
$3,848.00
PIZZAS, POP
$57.10
CITRA- CRYSTALS
$301.82
JAN SERVICE
$39.41
SUBSCRIPTION
$26.99
ANNUAL SOFTWARE MAINT FEE
$1,800.00
SNOW REMOVAL
$956.25
PHOTO PROCESSING
$35.64
SNOWBLOWER RENT
$4,260.00
SWIVEL EYE SNAP
$90.21
FLASHTUBE
$501.75
JAN LTD
$1,577.44
SUBSCRIPTION RENEWAL
$15.00
GREEN THUMB PARTICIPANTS
$300.00
2000 SUBSCRIPTION
$9.97
REIMS- SAFETY BOOTS
$140.00
NAME PLATE, ENGRAVING
$9.08
REIMB - MEALS, MILEAGE, LODGING
$346.24
CLEANER, BRUSH STRIP
$354.40
REIMB- MEALS, MILEAGE
$48.29
EXTING INSPECT, REFILLS, TEST
$229.60
PHONE SYSTEM, LABOR
$984.63
BULBS
$27,351.72
2000 MEMBERSHIP DUES -S MADSON
$100.00
MEMBERSHIP DUES -B EMANS
$120.00
NEWSLETTER RENEWAL
$120.00
SELF INKING STAMP
$100.20
MATERIALS- HOLIDAY LIGHTS
$134.00
CART FOR CUT OFF SAW
$297.74
MEMBERSHIP RENEWAL -S MADSON
$25.00
REIMS- SAFETY GLASSES
$80.00
FROMM ADULT GOLD
$59.62
STREET SIGN
$438.43
GUIDE TO ANIMAL LAWS
$30.00
BASE ANT, DESKTRAC BASE
$3,893.44
FILING FEES
$453.50
2000 MEMBERSHIP DUES
$290.00
COPIER CONTRACT
$522.52
JAN SERVICE
$1,223.11
STOCK ORDER
$13.60
NOTARY - EVONNE SCHULTZ
$40.00
JAN LIFE- COBRA - DOSTAL
$575.61
TEAM REGISTRATION
$352.00
TEAM MEMBERSHIP
$318.00
MEMBERSHIP- AGENCY
$765.00
MISC OFFICE SUPPLIES
$323.06
DECORATING & PARTY SUPPLIES
$71.08
ER CONTRIB -JOHN MLINAR
$362.96
OPERATING SUPPLIES
$117.62
QUANTUM BLUE LABEL
$74.55
AUTOSTAT ASSY, GUAGE, HDWE
$325.88
100 FT CORD & HOSE REEL
$149.85
WASHED ROCK
$25.20
ANTIFREEZE
$32.01
CUTTER SET, SHAFT
$1,214.00
MSLINK
$140.32
PROPDXY
$419.98
PHOTO PROCESSING
$194.52
SHREDDING SERVICE
$54.95
LUMBER
$2,332.57
SUBSCRIPTION RENEWAL
$42.00
REIMB JAN NEWSLETTER POSTAGE
$165.00
PARTS, LABOR- SENIOR CENTER
$639.75
DAILY PAPER THRU 2/8/2001
$126.36
REIMB- SUPPLIES /RUNNINGS PURCH
$14.82
SALT
$171.66
BATTERIES
$1,034.93
COPY PAPER
$2,173.33
TAPING KNIFE, ALL PURP TUB
$15.74
CLEANER
$267.05
GOGGLES
$79.76
SOFTWARE, DONGEL, CAMERA
$2,037.84
RETURN STAMP
$22.89
MISC CLEANING SUPPLIES
$83.90
SHIPPING CHARGES - ANTENNA
$30.00
COPIER LEASE
$908.75
•
i
':PEN -HOLD COUNCIL REPORT A
25 -JAN -2000 (13:49) page 3
- -- - $103,886.05 ----- -
r COMM DEV.0 CITY OF HUTCHINSON
FORTIS BENEFITS
MIDWEST WIRELESS COMM
MN MUTUAL LIFE
HUTCH TRANS FAC. BARKEIM
HUTCH COOP CENEK
METRO SALES
PINKERTON SYSTEM INTERGRATION
SCHMELING OIL CO
SUPERIOR COFFEE & FOODS
UNISOURCE
INSURANCE FUNDS HUTCHINSON AREA HEALTH CARE
LIQUOR STORE
•
PAYROLL FUND
PUBLIC SITES
RURAL F. D.
BERNICKS PEPSI COLA
C & L DISTRIBUTING
CITY OF HUTCHINSON
DAY DISTRIBUTING
ED PHILLIPS & SONS CO.
FORTIS BENEFITS
GLENCOE ENTERPRISE
GRIGGS COOPER & CO
HANSEN DIST OF SLEEPY EYE
HENRYS FOODS INC
HERMEL WHOLESALE
HUTCHINSON LEADER
JOHNSON BROTHERS LIQUOR CO.
LENNEMAN BEVERAGE DIST. INC
LEO'S TRANSFER
LOCHER BROS INC
METRO SALES
MIDWEST WIRELESS COMM.
MN MUTUAL LIFE
PAUSTIS & SONS
QUALITY WINE & SPIRITS CO.
SHOPKO
STANDARD PRINTING
TRI COUNTY BEVERAGE & SUPPLY
UNISOURCE
VIKING COCA COLA
PUBLIC EMPLOYEES
MCLEOD COOP POWER
CLAREYS SAFETY EQUIP
SCDP 97 Hsg Reh EVEN -TEMP CONSTRUCTION
< *>
0 R /SEWER FUND
DNR DIVISION OF WATERS
EARTH TECH /RUST
JAN
MEDICAL
$432.09
JAN
LTD
$27.24
JAN
CREDIT
$28.43
JAN
LIFE
$9.66
$497.42*
SHOP SUPPLIES -HATS
SUPER NO LEAD
COPIER CONTRACT
SECURE PERFECT UPGRADE
LABOR, 3/4" BREAKAWAY
COFFEE
COPY PAPER
MAMMO SCREENING
$278.86
$5,150.00
$261.26
$3,513.01
$44.41
$52.21
$231.28
$9,537.01
$60.00
$60.00*
JAN POP
JAN BEER
JAN MEDICAL
JAN BEER
JAN WINE
JAN LTD
DEC ADS
JAN LIQUOR
JAN BEER
JAN TOBACCO
TOBACCO PURCHASE
DECEMBER ADVERTISEMENTS
LIQUOR CREDIT
JAN BEER
JAN FREIGHT
JAN BEER
COPIER CONTRACT
JAN SERVICE
JAN LIFE
JAN WINE
JAN LIQUOR
VCR TAPES, ENVELOPES, GUIDES
SUPPLIES
JAN BEER
COPY PAPER
JAN POP
ADDTL ER CONTRIB
ELECTRICAL HOOKUPS -DEC 1999
SNAP -TITE HFK
SIDING WORK
1999 DNR FEE
PROFESS SERV- COMPOST FACIL
$191.50
$27,861.54
$1,156.06
$3,899.95
$14,372.12
$52.16
$135.00
$42,735.65
$2,547.25
$1,111.85
$144.82
$1,751.86
$35,283.53
$3,270.35
$1,401.60
$31,396.37
$261.26
$22.91
$18.69
$663.67
$1,497.56
$30.63
$111.31
$221.90
$28.91
$188.90
$170,357.35*
$5.00
$5.00*
$3,200.00
$3,200.00*
$439.00
$439.00*
$9,400.00
$9,400.00*
$3,655.65
$14,436.08
OPEN -HOLD COUNCIL REPORT A
25- JAN -2000 (13:49) page 4
------ ---------------------- - - - --'
WATER /SEWER FUND FASTENAL COMPANY
_ - ------ --_-
PIPE WRENCHES
$186.54
FORTIS BENEFITS
JAN LTD
$272.71
HUTCHINSON UTILITIES
DEC UTILITY
$694.95
ISCO INC
DISCHARGE TUBING
$239.63
JOE KRAMMER ENTERPRISES
ASSESSMENT REFUND
$153.84
MANKATO MACK SALES
REMAINING BALANCE -1996
MACK TK $30,200.00
METRO SALES
COPIER CONTRACT
$261.26
MIDWEST WIRELESS COMM.
JAN SERVICE
$100.48
MINNCOMM PAGING
JAN -MAR PAGER RENTAL
$25.88
MN MUTUAL LIFE
JAN LIFE
$96.39
MN SECTION CSWEA
REG- MARION GRAHAM
$70.00
SCHRAMM IMPLEMENT
LABOR, HOSE, SPROCKET,
SEAL KT $537.88
TWO WAY COMM INC
TECH SERVICE
$25.00
UNISOURCE
COPY PAPER
$231.28
US FILTER /DAVIS PROCESS
BIOXIDE
$7,433.70
< *>
$65,885.11
$732,147.82
ELECTRONIC FUNDS TRANSFERS
H.A.T.S. FUND MN Dept of Revenue -Fuel Tax $736.20
GENERAL FUND MN Dept of Revenue-Civic Arena Tax 189.00
WATER /SEWER FUND MN Dept of Revenue -Tax 6,308.00
T - ' YIOR FUND MN Dept of Revenue -Sales Tax 32,865.00
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WIRE TRANSFERS —OPEN HOLD COUNCIL REPORT A
The following funds need to be wired - Interest payments
02101/00
Chase NYC ABA # 021 - 000-021 to credit the account of Cede &
Co. c/o THE DEPOSITORY TRUST COMPANY for Dividend Deposit
Account # 066-026776 for 211 City of Hutchinson. MN
OBI FIELD - PA 50317951
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0
1990A G. O Medical Facilities
Firstar
1990 G. O Taxable Medical Facilities
Firstar
1998A G O medical facilities
57,735.00
19988 G O medical facilities
Firstar
1990 Improvement Bonds
16,625.00
1991 Improvement Bonds
17,502.50
1992 Improvement Bonds
23,111.25
1993 Improvement Bonds
23,918.75
1994 Improvement Bonds
62,410.63
1995 Improvement Bonds
86,178.75
19958 General Obligation HATS
33,938.75
1996 Improvement Bonds
20.438.75
1997 Improvement Bonds
46,203.75
1998 Improvement Bonds
31,426.25
1989 Improvement Bonds
1998 Improvement Bonds
60,000.00
419,489.36
0
419,499.38
1,945,000.00
0.00
The following funds need to be wired - PRINCIPAL payments
Chase NYC ABA # 021 -000 -021 to credit the account of Cede &
Co. do THE DEPOSITORY TRUST COMPANY for Redemption Deposit
Account # 066-027- 306 211 City of Hutchinson MN
OBI FIELD - PA 50317950
19MA G. O Medical Facilites
Firstar
1990 G. O Taxable Medical Facilities
Firstar
1990 Improvement Bonds
250,000.00
1991 Improvement Batas
185,000.00
1992 Improvement Bonds
205
1993 Improvement Bonds
180
1994 Improvement Bonds
340
1995 Improvement Bonds
360,000.00
1995B General Obligation HATS
80,000.00
19% Improvement Bonds
95
1997 Improvement Bonds
190.000.00
1998 Improvement Bonds
60,000.00
1999 Improvement Bads
0
1,945,000.00
TOTAL
2.364,489.38
(FAX of bond document must be made at same time for principal payment)
WIRE TRANSFERS —OPEN HOLD COUNCIL REPORT A
PAYROLL ACCOUNT - PAYROLL OF JANUARY 14, 2000
PERIOD ENDING: 01/08/00
FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER
TO STATE AND IRS
DO NOT ISSUE CHECKS FOR THIS PAGE
AMOUNT
PEID
$18,141.77
0140
$11,565.97
0140
$433.18
0140
ACCT# NAME
9995 -2081 WITH. TAX
ACCOUNT
9995 -2226
9995 -2228
DESCRIPTION
Employee Contribution - Federal Tax
Employee Contribution - Soc. Security
Employee Contribution - Medicare
$30,140.92 Sub -Total - Employee Contribution
$7,181.57 0140 9995 -2226
$4,817.58 0140 9995 -2228
$11,999.15 Sub -Total - Employer Contribution
$42,140.07 Grand Total - Withholding Tax Account
$7,265.72
Finance Director Approval
Employer Contribution - Social Security
Employer Contribution - Medicare
9995 -2082 MN DEPT OF REVENUE
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L�
MMEDIATE PAY COUNCIL REPORT
25- JAN -2000 (14:01) page
-__ ----------- --- - - - - -- _ -__-------_----__ - - --
1989 T.MPROV. BDS FIRSTAR BANK OF MINNESOTA BOND PAYMENT $128,906.25
< -> $128,306.25*
5268.38
5268.38•
$193.38
$193.38*
$400.00
$400.00*
$273.77
$5,297.00
$456.90
$1,087.14
$1,641.83
$80.00
$7.98
$544.76
$9,389.38*
$212,167.50
$212,167.50*
$218.38
$218.38*
$19.95
$630.91
$650.86*
$565.00
$27.88
$1,962.38
$100.00
$195.44
$2,068.46
$162.89
$144.00
$52.02
$75.00
$30.00
$16,378.65
$250.00
$150.00
$22,161.72*
$14.00
$14.00*
$374,369.85*
E A
IMPROV. BDS
FIRSTAR BANK OF MINNESOTA
PAYING AGENT FEE
1990 TIDS
FIRSTAR BANK OF MINNESOTA
PAYING AGENT FEE
AIRPORT RENOVAT.
MCLEOD COOP POWER
LIGHT POLE
c h
GENERAL FUND
CZECH, RANDY
REIMB- SNACKS PURCHASED
DEPT NATURAL RESOURCES
DNR FEES TO STATE
HOUSKE- JACKLITCH, ANN
REIMS- MILEAGE DEC 1999
HUTCHINSON TEL CO
JAN SERVICE
MCLEOD COOP POWER
DEC UTILITY
MCLEOD SEARCH & RECOVERY DIVER
EQUIP REPAIR
OTTO, JUDY
REIMB -HOT CHOC MIX
TEMPLETON INC
DEC EMPLOYER CONTRIB
c +>
HOSPITAL BONDS
FIRSTAR BANK OF MINNESOTA
BOND PAYMENT
c *>
LIBRARY FOND DS
FIRSTAR BANK OF MINNESOTA
PAYING AGENT FEES
LIQUOR STORE
CIGAR AFICIONADO
SUBSCRIPTION RENEWAL
QUALITY WINE & SPIRITS CO.
JAN LIQUOR
OLL FUND
AETNA VARIABLE LIFE ASS. CO.
EE CONTRIS 1/8/00
AMERICAN FAMILY INS CO.
EE CONTRIB 1/8/00
CITY OF HUTCHINSON
EE CONTRIB - MEDICAL 1/8/00
GREAT WEST LIFE INS. CO.
EE CONTRIB 1/8/00
H.R.L.A.P.R.
EE CONTRIB 1/8/00
-
ICMA RETIREMENT TRUST
EE CONTRIB 1/8/00
MN CHILD SUPPORT PAYMENT CENTE
CHILD SUPPORT PYMT 1/8/00
PERA LIFE INS CO.
EE CONTRIB 1/8/00
PERA- D.C.P.
EE COTNRIB 1/8/00
PRUDENTIAL
EE CONTRIB 1/8/00
PRUDENTIAL MUTUAL FUNDS
EE CONTRIB 1/8/00
PUBLIC EMPLOYEES
EE CONTRIB 1/8/00
TEMPLETON INC
EE CONTRIB 1/8/00
WADELL & REED
EE CONTRIB 1/8/00
WATER /SEWER FUND
HUTCHINSON AREA HEALTH CARE
REG- MARION GRAHAM
5268.38
5268.38•
$193.38
$193.38*
$400.00
$400.00*
$273.77
$5,297.00
$456.90
$1,087.14
$1,641.83
$80.00
$7.98
$544.76
$9,389.38*
$212,167.50
$212,167.50*
$218.38
$218.38*
$19.95
$630.91
$650.86*
$565.00
$27.88
$1,962.38
$100.00
$195.44
$2,068.46
$162.89
$144.00
$52.02
$75.00
$30.00
$16,378.65
$250.00
$150.00
$22,161.72*
$14.00
$14.00*
$374,369.85*
E A
to OPEN -HOLD COUNCIL REPORT B 25 -JAN -2000 PAGE 1
GENERAL FUND BUSINESSWARE SOLUTIONS CABLE, WALL PLATE $5,194.99
HUTCH TRANS FAC BUSINESSWARE SOLUTIONS CARTRIDGES $117.15
WATER/SEWERFUND BUSINESSWARE SOLUTIONS ISOBAR $259.69
TOTAL $5,571.83
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