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cp02-08-2000 cr a ! FEBRUARY SUNDAY MONDAY TUESDAY 2000 -6- -7- -8- 7:00 a.m. — Leadership Team HUTCHINSON Meeting in City Center Main Con£ Room CITY CALENDAR 9:00 a.m. — Management Team Meeting in Main Conf. 8:00 p.m. — Fire Department Room WEEK OF Meeting at Fire Station February 6-12 5:30 p.m. — City Council Meeting in Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -9- -10- -]1- -12- CONFERENCE /SEMINAR/ 7:30 a.m. — Police Civil Service TRAININGNACATION Commission Meeting at Police Station 2/7--3/3 Julie Wischnack (ML) 2/9 Brenda, Jo, Ken & Judy at LOGIS (M) 2/11 -18 Duane Hoversten (V) C - Conference M = Meeting S = Seminar T =Training V = Vacation AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 8, 2000 INVOCATION — Pastor Max Myers, Riverside Assembly of God INSTALLATION OF APPOINTED COUNCIL MEMBER JIM HAUGEN MINUTES — Regular Meeting of January 25, 2000 (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS AIRPORT COMMISSION MINUTES OF DECEMBER 20, 1999 2. SENIOR ADVISORY BOARD MINUTES OF DECEMBER 20, 1999 3. LIBRARY BOARD MINUTES OF JANUARY 24, 2000 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF DECEMBER 21, 1999 5. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF JANUARY 6, 2000 6. BUILDING OFFICIAL'S REPORT FOR JANUARY 2000 (b) RESOLUTIONS AND ORDINANCES ORDINANCE NO. 00 -267 — AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIA.L ZONING MAP (WAIVE SECOND READING AND ADOPT) 2. RESOLUTION NO. 11404 — RESOLUTION ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST COMPANY RESOLUTION NO. 11405 — TRANSFERRING $70,000 TO THE HUTCHINSON HOCKEY ASSOCIATION FOR CONSTRUCTION OF CONNECTING CORRIDOR 4. RESOLUTION NO. 11406 - RESOLUTION OF THE HUTCHINSON CITY COUNCIL FOR THE SUPPORT OF THE HUTCHINSON HRA APPLICATION TO THE MICA CRV PROGRAM FOR AFFORDABILITY GAP FINANCING (c) APPOINTMENT OF JAMES HANSON TO SENIOR ADVISORY BOARD (d) COMMERCIAL, RESIDENTIAL AND RECYLING HAULING LICENSE FOR • WASTE MANAGEMENT NORWOOD CITY COUNCIL AGENDA — FEBRUARY 8, 2000 (e) OUT -OF -STATE TRAVEL REQUEST BY LT. DAVID ERLANDSON TO ATTEND TRAINING SEMINAR IN ALEXANDRIA, VIRGINIA (f) APPLICATION FROM GOPHER CAMPFIRE CLUB FOR TEMPORARY ON- SALE LIQUOR LICENSE ON FEBRUARY 25, 2000 (g) GAMBLING LICENSE FOR MCLEOD COUNTY DUCKS UNLIMITED WOMEN'S CHAPTER ON MAY 5, 2000 Action — Motion to approve consent agenda PUBLIC HEARRING - 6:00 p.m. COMM JMCATIONS- REQUESTS AND PF.TrnONS (a) DISCUSSION OF TEMPORARY MORATORIUM ON SNOWMOBILING WITHIN CITY LIMITS EXCEPT ON DESIGNATED TRAILS Action — Motion to reject — Motion to approve and adopt Resolution No. 11407 (b) UPDATE BY DIRECTOR OF ENGINEERING REGARDING STATUS OF AIRPORT FOR PHASE II IMPROVEMENTS Action — • (c) PRESENTATION BY TIM GOODMAN OF EARTHTECH REGARDING AWARD OF BIDS FOR EQUIPMENT FOR COMPOSTING FACILITY Action — Motion to reject — Motion to approve and award contracts UNFINISHED RUSINFSS (a) CONSIDERATION OF REQUEST TO APPROVE CHANGE ORDER NO. 2 FOR ADDITION OF BAGHOUSE TO BIOSOLIDS DRYING FACILITY PROJECT (DEFERRED JANUARY 25, 2000) Action — Motion to reject — Motion to approve (b) OKTOBE ON 20000 (DEFERRED RRE �20 FOR JANUARY 11, 00 RFEST CELEBRATION E J Action — Motion to reject — Motion to approve NEW BUSINESS (a) DISCUSSION OF POLICE DISPATCH ISSUE Action — Motion to reject — Motion to approve and adopt Resolution No. 11408 (b) DISCUSSION BY EXECUTIVE DIRECTOR VI MAYER OF GOVERNOR JESSE VENTURA'S PROPOSED ELIMINATION OF HUTCHINSON'S $1 MILLION BONDING BILL 2 a CITY COUNCIL AGENDA — FEBRUARY 8, 2000 (c) CONSIDERATION OF ESTABLISHING PUBLIC HEARING ON $1 MILLION PUBLIC GRANT Action — (d) CONSIDERATION OF ESTABLISHING MEETING DATE FOR ANNUAL CITY COUNCIL/STAFF WORKSHOP Action — (e) CONSIDERATION OF REVISIONS TO ASSESSMENT POLICY FOR 2000 PROJECTS Action — Motion to reject — Motion to approve (f) CONSIDERATION OF AWARDING PURCHASE OF POLICE PATROL CAR Action — Motion to reject — Motion to approve (g) CONSIDERATION OF SUPPORT OF LOCAL FUNDING FOR TRAILBLAZER TRANSIT BUS PURCHASE Action — Motion to reject — Motion to approve and adopt Resolution No. 11403 ' (h) CONSIDERATION OF LETTING NO. 4, PROJECTS NO. 00 -05 (JORGENSON STREET SE) AND NO. 00 -06 (OAK LANE SE) Action — Motion to reject — Motion to approve and adopt Resolutions No. 11409 & No. 11410 (i) CONSIDERATION OF LETTING NO. 5, PROJECTS NO. 00 -07, 00 -08, 00 -09, 00 -10 (ROAD RECONSTRUCTION IN NORTHEAST SECTION OF CITY) Action — Motion to reject — Motion to approve and adopt Resolutions No. 11412 & No. 11413 (a) COMMUNICATIONS 1 lu ; 1 ' ; Y � ►. : ► ! � ► ; : �Jr7w'Iu'Ia1►YY.y (a) VERIFIED CLAIMS Action — Motion to approve and authorize payment from appropriate funds : 1 1; ►lul ►Y 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 25, 2000 Vice President Mlinar called the meeting to order at 5:30 p.m. Present: Vice President John Mlinar, Council Members Jeff Haag, Kay Peterson and Duane Hoversten. Absent: Mayor Marlin Torgerson. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and City Attorney Marc A. Sebora. 2. Reverend Paulus Pilgrim gave the invocation. ♦ PRESENTATION OF TWENTY -YEAR AWARD TO KENNETH WICHTERMAN ♦ PRESENTATION OF PLAQUES OF RECOGNITION TO OUT -GOING BOARD AND COMMISSION MEMBERS 3. MINUTES The minutes of the regular meeting of January 11, 2000 were approved as presented. • 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS PLANNING COMMISSION MINUTES OF DECEMBER 21, 1999 HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF NOVEMBER 16, 1999 (b) RESOLUTIONS AND ORDINANCES ORDINANCE NO. 00 -266 — ORDINANCE AMENDING CEMETERY RULES AND REGULATIONS (WAIVE SECOND READING AND ADOPT) 2. RESOLUTION NO. 11400 — ACCEPTING PLEDGED SECURITIES FROM MARQUETTE BANK, N.A., HUTCHINSON OFFICE 3. RESOLUTION NO. 11401 — TRANSFERRING $25,000 FROM 1998 IMPROVEMENT DEBT SERVICE FUND TO SPECIAL ASSESSMENT DEBT SERVICE BONDS AND TRANSFERRING $17,000 FROM GENERAL OBLIGATION FIRE HALL DEBT SERVICE FUND TO GENERAL OBLIGATION DEBT SERVICE FUNDS (c) APPOINTMENTS: • JASON OLSEN TO PLANNING COMMISSION (UNEXPIRED TERM) • KEITH FISCHER TO HCDC/EDA BOARD (d) APPLICATIONS: ♦ TOBACCO LICENSE: 1. TOTAL MART 2. CENTRAL MN PETROLEUM, LLC; DBA HUTCHINSON AMOCO N CITY COUNCIL MINUTES — JANUARY 25, 2000 ♦ GAMBLING LICENSE: 1. HUTCHINSON BAND BOOSTERS (e) "RIGHT -OF- ENTRY" PERMIT WITH DAHL & ASSOCIATES (f) PLANNING COMMISSION ITEMS 1. REZONING FROM R -1 TO R -2 FOR PORTION OF PLAT AND PRELIMINARY PLAT FOR 122 LOTS REQUESTED BY GREAT PLAINS COMPANIES INC. (WEST OF LAKEWOOD DRIVE AND NORTH OF SOUTH GRADE ROAD) WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11397 AND WAIVE FIRST READING OF ORDINANCE NO. 00 -267 AND SET SECOND READING FOR FEBRUARY 8, 2000) 2. CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING LUTHERAN CHURCH TO EXPAND EXISTING CHURCH FACILITIES LOCATED AT 1040 SOUTH GRADE ROAD WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11398) 0 CONDITIONAL USE PERMIT REQUESTED BY ALLIED MECHANICAL TO EXTEND TRAEFRAME FOR EXISTING TEMPORARY TRAILER TO BE USED AS OFFICE LOCATED AT 340 • MICHIGAN STREET WITH FAVORABLE RECOMMENDATION FOR SIX MONTHS WITHOUT STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11399) Motion by Peterson, second by Haag, to approve the consent agenda. Motion unanimously carried. Jt ul ► . 11 . � (a) PRESENTATION OF RISK MANAGEMENT PLANS FOR CHLORINE FOR WATER TREATMENT PLANT AND WASTEWATER TREATMENT FACILITY Roger Berkowitz of Earth Tech and Dick Nagy, City Water Plant Supervisor, presented Hutchinson's risk management plans for chlorine. The City uses 8 -10 tons of chlorine in one year. It was reported that the EPA had approved the City's plan. The plan needs to be reviewed and updated at least every five years. Fire Chief Brad Emans reported on the Fire Department's involvement with the risk management plan. He stated there has never been an instance when the chlorine container has broken open and spilled; however, the Fire Department would assist at the site of a spill or disaster. Motion by Peterson, second by Haag to close the public meeting. Motion unanimously carried. No action was required. •u��l ►I Y �► � 1 :►II YY �►. • 7. UNFINISHED BUSINESS - NONE 0 CITY COUNCIL MINUTES — JANUARY 25, 2000 0 (a) CONSIDERATION OF REQUEST TO APPROVE CHANGE ORDER FOR ADDITION OF BAGHOUSE TO BIOSOLIDS DRYING FACILITY PROJECT Plotz explained that Change Order No. 2 would delete the cyclone separator from the dryer system procurement contract and add a baghouse in its place. The baghouse would eliminate the need to include an air scrubber in the buildmp addition currently under design. This project change is necessary to meet air emission standards. The completion date of the project would be extended until fall 2000. It was reported that the original contract price of $1,302,700 would increase to $1,446,406, with a net additional cost of $151,906. The City Attorney recommended deferring action until the next City Council meeting to allow him time to review the bidding process and legalities involved. Motion by Hoversten, second by Haag, to defer to next City Council meeting. Motion unanimously carried. (b) CONSIDERATION OF REQUEST FROM KNIGHTS OF COLUMBUS TO WAIVE CONDITIONAL USE PERMIT FEE FOR PORTABLE SIGN ADVERTISING ANNUAL FISH FRY • Motion by Haag, second by Peterson, to approve the request to waive the permit fee. Motion unanimously carried. (c) CONSIDERATION OF PURCHASING BRUSH CHIPPER It was requested to replace the older chipper with a new brush chipper through the State of Minnesota Cooperative Purchasing Venture at a net cost of $15,266 with trade -in ($7,500). Motion by Peterson, second by Haag, to approve the purchase through State bid. Motion unanimously carried. (d) CONSIDERATION OF AWARDING BID FOR TWO POLICE DEPARTMENT SQUAD CARS Rodeberg recommended that the City Council reject all bids and re- advertise for one squad car at a later date. Motion by Peterson, second by Haag, to reject the bids. Motion unanimously carried. (e) CONSIDERATION OF MARKE TING AGREEMENT FOR COMPOST Plotz reviewed the Recycled Organics Marketing Agreement with Great River Regional Waste Authority located in Cedar Rapids, Iowa. He reported the City Attorney had contacted the company's CEO to make some changes in the agreement. He stated there was one additional amendment in Article III, No. 8, to be considered tonight. The amendment would read: "Up to 2,000 bags of compost and 500 yards • of bulk compost." The five -year agreement would include a $20,000.00 one -time fee paid in four payments of $5,000.00 each as specified in Article V. CITY COUNCIL MINUTES — JANUARY 25, 2000 . Motion by Haag, second by Peterson, to approve the marketing agreement as amended. Motion carried three to one with roll call vote of Council Members Haag, Peterson and Mlinar voting aye and Hoversten voting nay. (f) CONSIDERATION OF RECLASSIFICATION RECOMMENDATION Brenda Ewing, Human Resources Coordinator, presented a request for reclassification of the Information Services Coordinator position to Information Technology Coordinator due to an increase in responsibilities. Motion by Haag, second by Peterson, to approve the reclassification. Motion unanimously carried. (g) CONSIDERATION OF APPROVING 1999 PAY EQUITY IMPLEMENTATION REPORT Motion by Hoversten, second by Haag, to approve the 1999 pay equity report. Motion unanimously carried. (h) CONSIDERATION OF APPROVING 2000 FEE SCHEDULE PROPOSAL Motion by Haag, second by Peterson, to approve the 2000 fee schedule. Motion unanimously carried. (i) CONSIDERATION OF CITY POLICY REVISIONS /AMENDMENTS • Motion by Peterson, second by Hoversten, to approve the revisions and amendments. Motion unanimously carried. (j) CONSIDERATION OF APPROVING PROPOSED 2000 CITY CALENDAR Plotz reported that if a City Council quorum attends the leadership and/or director meetings, the dates and times need to be established in advance. Motion by Peterson, second by Hoversten, to approve the proposed 2000 calendar. Motion unanimously carried. (k) CONSIDERATION OF RESOLUTION TO PURCHASE 13 ACRES OF LAND FOR CONSTRUCTION OF NEW ELECTRICAL SUBSTATION FOR USE BY HUTCHINSON UTILITIES The City Attorney stated that the City Charter required a resolution for land purchase. Motion by Haag, second by Peterson, to approve the land purchase and to adopt Resolution No. 11402. Motion unanimously carried (1) CONSIDERATION OF RESPONSE REGARDING ASSESSMENT/WATER SERVICE REPLACEMENT Rodeberg commented on the two letters received at the last City Council meeting from Merlyn & Lucille Danielson and Greg Pearce regarding assessment and water 4 0 CITY COUNCIL MINUTES — JANUARY 25, 2000 service issues. Since he did not recommend any adjustments by the City Council, no action was required. (a) COMMUNICATIONS FROM CITY ATTORNEY Sebora thanked Jeff Haag for his hard work while serving on the City Council. He noted that Haag did a lot of research and asked good questions. (b) COMMUNICATIONS FROM COUNCIL MEMBER JEFF HAAG Haag thanked the City staff for their professionalism and the community for their support. He recognized that the public service from employees is efficient. Haag commented about the City and how it differed from many other communities he had observed. He believed the City worked with people rather than standing in their way. (c) COMMUNICATIONS FROM COUNCIL MEMBER KAY PETERSON • Peterson stated she had learned from Jeff as he contributed business expertise. She stated he would be missed. Peterson also mentioned an opening on the Pioneerland Library System Board due to a resignation. (d) COMMUNICATIONS FROM COUNCIL MEMBER DUANE HOVERSTEN Hoversten reported that he was looking forward to working with Jeff, and he will miss him on the City Council. (e) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz commented that the City staff appreciated Haag's willingness to serve on boards and committees. He also commended Jeff on being open and honest in his opinions. The City Administrator presented an update on the afternoon meeting with LOGIS regarding the countywide dispatch concerns on coordinating information from each of the agencies. He reported the problem was that the County has a different software system than the Police Department. Plotz will keep the City Council informed on developments and solutions. (f) COMMUNICATIONS FROM VICE PRESIDENT JOHN MLINAR 5 CITY COUNCIL MINUTES — JANUARY 25, 2000 0 Mlinar expressed appreciation to Haag for the contribution he had brought to the City Council during his short term. The Vice President informed the Council Members that Mid- Minnesota Development Commission would hold a regional meeting at the Victorian Inn on January 26, starting at 6:30 p.m. He noted the public was invited. WIMENWTIONW41MI B141 QI ON 1 •► :►II 1►Y::el 0 ail ►Y (a) VERIFIED CLAIMS A & B Motion by Peterson, second by Haag, to approve the verified claims A and authorize payment from the appropriate funds. Motion unanimously carried. Motion by Peterson, second by Haag, to approve the verified claims B and authorize payment from appropriate funds. Motion carried with Hoversten abstaining from voting. 11. ADJOURNMENT i There being no further business, the meeting adjourned at 7:05 p.m. N +HUTCHINSON AIRPORT COMMISSION • December 20. 1999 5:30 p.m. Civil Au Patrol Building Minutes Members present: Steve Crow, Joe Dooley, Jim Faber, and Dave Skaar Members absent: Robert Hantge Others Present: Jerry Peterson, TKDA Engineers/Architechts; Tom Parker, Hutchinson Aviation; John Olson. City of Hutchinson There was a quorum of members present. The minutes of November 22. 1999 were approved OLD BUSINESS Address will remain at 16713 Hwy 15 until an address is assigned by City of Hutchinson. PHASE lI PROJECT Jerry Peterson, TKDA, updated the Commission regarding Phase 11 project progress, including both the civil and building portions of the project. PHASE II (CIVIL PROJECT) I. Drain tile will be installed in spring 2000. 2. Final grading will be deferred until spring 2000. 3. The engineers have prepared a punch list for the civil contractor and will re- inspect in spring 2000. PHASE II (BUILDING PROJECT) 1. Peterson indicated that the Commission and staff should identify damages caused by occupancy of the building, which has been delayed for about three weeks. 2. The building will be considered substantially complete when the City of Hutchinson issues an occupancy permit for the building. 3. Final inspection of the project originally scheduled for tomorrow, 12/21199, has been postponed until sometime during the week of 12/27/99. 4. Commission members and staff expressed concern over the fit and adjustment of the doors. Peterson had talked to the superintendent and he informed Peterson that doors were not completely adjusted, but would be before final inspection. 5. Peterson indicated some concern regarding insulation near the entrance. Peterson said he had felt a draft near the entryway. 6. Concerns were expressed over the quality of work being done in the building. The final inspection should address these concerns. NEW BUSINESS Commission members have met with success in securing sponsors for furnishing various rooms in the building. To date, Lynn Card Co. will furnish the pilots' lounge, Hutchinson Telephone Co. will furnish the conference/training room, and Hometown Realty Co. will donate significant resources for a lighted • sign at the airport entrance. Commission members also recognized the financial contributions of Hutchinson Technology, Inc. - AL Airport Commission Minutes December 20, 1999 Page 2 Olson reported on various maintenance items: I. Mn/DOT conducted their annual night lighting inspection. The only system not functioning was one of the REIL (Runway End Identifier Light) strobe lights. The fixture was damaged during the week of 12/13199, was reported to Mn/DOT as being damaged, and repair parts are on order. Much appreciation to Mn/DOT Aeronautics for helping secure repair parts. 2. The existing fuel pump card reader will be obsolete by September 2000. It will be necessary to replace the card reader system. Staff is gathering information about options. Chairman Skaar indicated that he would be gone during the months of January, February, and March. He will leave an address, telephone number, and e-mail address with the HATS secretary. A motion was made by Steve Crow and seconded by Jim Faber to adjourn. Next Meeting: 01/31/00 (5:30 p.m.) Location: Arrival/Departure Building Attachments include a Progress Report from TKDA dated November 22, 1999. • 0 +HUTCHINSON AIRPORT COMMISSION January 31. 2(X)0 5:30 p.m. Arrival /Departure Building Ada Members present: Others Present: • Steve Crow _ Jerry Peterson, TKDA • Joe Dooley Tom Parker, I lutchinson Aviation • Jim Faber John Olson, City of l lutchinson • Robert Ilanlge _ ❑ Dave Skaar ❑ Approve minutes December 20, 1999. PHASE li PROJECT ❑ Jerry Peterson, TKDA, update Phase II praiect progress, including civil and building portions. PHASE H (CIVIL PROJECT) • Drain tile will be installed in spring 2000. • Final grading will be deferred until spring 2000. • The engineers prepared a punch list and will re- inspect in spring 2000- PHASE II (BUILDING PROJECT) ❑ Commission and staff should identify damages caused by not being able to occupy the building. ❑ City of Hutchinson occupancy permit. ❑ Final inspection. ❑ Concerns related to the building. NEW BUSINESS ❑ Conferenceilraining room I lutchinson Telephone Ca ❑ Pilots lounge Lynn Card Co .❑. Lobby ❑ Signs / Plaques Hometown Really Co / Others'? ❑ Recognize the financial contributions of Hutchinson Technology, Inc. MAINTENANCE ITEMS ❑ Safety lighting ❑ Fuel pump card reader ❑ Needs for the building (maintenance supplies, tools, misc.) U Chairman Skaar gone during Jan, Feb, and Mar. His address, telephone number, and a -mail address available from I IAl'S secretary. YU9l-11 I kiVu 'Ur' la Uri Ve_SK9gr ­ - r/z2) a P � Yo•ZQ7 -r 1/ .3 I-!.$1 ENUINEEHS • ARCHITECTS • PLANNERS SA PU . M"NSOTA 55191•2140 rnpl,f,BS1292 -WW FpJL6l12B2 -Wll PROGRESS REPORT- HUICIIINSON MUNICIPAL AIRPORT PHA%l. IIlt'1V11.I('QNSOR1 CIVIN AND ARRI VALJDKPAR'IU RE - MAINTENANCE HANGAR BUILDI.N IFt)R NrM— MBER22, 1 r_r,ni MISSION M-EE• INU) Phase ii (Civil) Construclion Drain Tile - a crushed or plugged drain has backed -up water from the MnDOT retention pond toward the new terminal area. F_.ffnrtc to lnente. the hlorkaoe. have been unsuccessfitl- he Contmetor has proposed installing 1100' of new double, wall Polyethylene pipe, oudetting into the airport ditch system. 'Pre estirnaled cost is $21,500, in witich MuDOT would participate at a 60% rate. A single wall pipe will save approximately $1100, but would be more . vulnerable to crushing and tailure. We recommend installation of the douhle wall PE pipe and are awaiting a» thnrwatinn from the City to proceed. Apron and Parking Lot Lighting - after fauutlrs of waiting, rualciiais have f - wally been delivered. However, the fabrication of the transformer bases for the parking lot lights and fixtures for the apron lights does not match either the design or the approved shop drawings. Klein Electric (electrical subcontractor) will correct the installations to satisfy project requirement. Apron lighting should he operational during the week of Nov_ 72 - 25. The 5chedl1le for parking lot lighting , .­Al be updated when we have more information. Septic System - The septic tank and lift station require power from the building. The building electrical is now sufficiently completed, and will soon be connected to the lift station. fn a related issue, the septic tank was recently full. requiring pumping. The small Flows generated by the two trailers currently connected should not generate this volume, which indicates a leak and infiltration at some point in the line. Pressure testing of the system is required by code: the responsible subcontractor will be performing the pressure test and correcting any leak, detected b die less. Ja 1b4 lne • I?p v; S Ir'i S, e An EQ%jW OooOrhwxN Emdorw Ob-1 /99 D>" AIA,V/ P0Mw551onl Pf /NVTE- ,, ;, s - - - ;;l?�., -•. % HCD Update 11/22/99 AAC Mtg. ?age 2 Fuel System Relocation - The power and control for the relocated fuel system come through the new building, and cannot be relocated until the building is further along. In addition, the tank, re mainin g fuel, and transport vehicle will likely weigh upwards of 50.000 - pounds. In order to prevent damage to new airfield pavements, it may he prudent to wait for frozen ground to make this move_ we are unaware of any rush to relocate the system. I'he building will be completed in December. We will stay in touch with you regarding building completion, site conditions, and fuel inventory level as we approach year's cod. Final Grading - With completion of concrete sidewalks and driveways, final grading of the building site has now been scheduled for the Monday after Thanksgiving. Seeding and sodding of this area will be deferred until next spring. Punchlist Items - A semi -final punchlist has been sent to Mathiowetz Construction for their corrections. They will be completing these items in the next weeks. Work on the hnilding has accelerated. The entire building skin is in- place, the space is being heated, and wallboard installation is underway. Other issues include the following: Maintenance Hangar Door Closure - The large hangar door is difficult to latch, both in terms of the mounting height of mechanism and the effort required. The latching system does, however, meet the minimum requirements of the specification. Schweiss Doors, the manufacntrer and installer, provides an upgrade package for an automatic electro- mechanical latch. Their furnished & installed price is 5550. if this change was requested of Gopher State, experience indicates they would request a substantial mark -up and additional time for project completion. You may elect to accept the current installation for the purpose of this contract, and deal directly with Schwciss after occupancy. The additional cost can be included as a reimbursable project cost outside of the contract with Gopher State (submit as an administrative expense, with a factual explanation). (_7� HCD Update 11/22/99 AAC Mig. Page 3 Building Sianace - We sent you (fax to Olson, copies to Skaar & Knutson) an optinn fnr httilding signage, to include "Butler Field" and the airport elevation. Also proposed are interior door signs identifying the Pilot's Lounge, Flight Planning, Conference Room, Custodian, and Hutchinson Aviation. The Contractor has responded with a price quotation of S 1377 (plus 2 additional days) for this additional signage. This seems excessive. The City might consider completion of the lettering as planned and adding the additional lettering independent of the contract_ As with the door latch, this can be submitted as an eligible administrative cost for MnDOT Reimbursement. Fireproofing Be= Between AID Building and Hangar The Contractor erroneously ran metal studs up to the roof, rather than construct a 1 -hour fire rated gypsum enclosure around the roof team_ When the Contractor asked for options to avoid removal of the work, we advised him to talk to the local Building Official to get her approval of another scheme. The Building Official contacted us, indicating that any change should come from TKDA, over the signature of a registered design professional. • Rather than spend our time and the Owner's money to assist the Contractor in changing the plans, we could require the Contractor to build the previously - approved gypsum box -out in accordance with the Contract Documents. Arnie Hedberg (TKDA Architecture) will conduct a building progress meeting at the Airport at 11:30 AM on Wednesday November 24. He has arranged to meet with the Building Official prior to this meeting to discuss options. Other Issues (Potential Change Orders) Contract Documents do not provide trim (gypsum box -outs) around the columns, roof framing, and facia in the finished portion of the A/D Building. The Contractor has requested $1367 (plus 2 days additional days) to complete this work. The Contractor has also proposed (1) a revised handrail at the steps dividing the Maintenance Hangar from the A/D Building at a cost of $632 (and no additional days), (2) the additional of two exterior lighting fixtures at the main entrance to the A/D Building at a cost of $729 (and t additional day). and (3) the addition of I fire extinguisher in the mechanical room at a cost of $1 1 t (and no additional days). Arnie Hedberg will be on -site and available to discuss these issues on Wednesday, November 24. 0 CP 14U- ' - %G - ly 0 15 ;JJ 1999 AIRPORT CONSTRUCTION HUTCHINSON MUNICIPAL AIRPORT COMM. NO. 11253 PUNCHLIST 11 -12 -99 MJW • Install subdrain outlet markers. • Install retromflective markers as per drg. 17. bbl c ' 2 U081L P.04/U4 Ald i T'i a T - t - z 1i 5 , • Clean nut catch basins and manholes. Remove dirt from parking Ina .storm sewer. • Concrete around bollards at fuel pad. • Adjust subdrain riser in alleyway A 1. • MH M6 needs grate casting 810. not casting 720 which is convex in shape. • Sawcut bituminous. Alleyway Al 4 618' rL Alleyway A2 @ 650' rt. • Chip bituminous away from 1 anchor so shackle is free to [Hove. • Complete septic system installation and supply owner with shop drawings. • Complete fuel system relocation and associated removals- • Complete grading, seeding and sodding of building area- • Install apron and parking lot lights. • Install chain link fence, gates and electrical grounds. • Install regulatory signs. (3) Type RI 1 (2) Type R7-8A • Adjust electric handole in T- hangar pavement. (A plow will catch it [tow.) • Repair biturmnous pavement at above HH. • Invoice for Bid Item 82 -5 Bituminous Material For Mixture & 87-6 Bituminous Tack Coat. • Invoice for Bid Item 111-3 Water (used to water sod) • Invoice for underground cable relocation (Stage 11) 8u: Awos equipment relocation. • Invoice for mist electrical items added to contract- ToTa_ P." 4 Senior Advisory Board December 20 199 Members Present John aul. Mary Braun. Ruth f ligginhotham. Norm f loelet, Bob N4ever- Lorin Pollntan, Harriet Wircev Staff Present: Barb Haugen Chair, Lorin Pollman called the meeting to order at 9 loam Minutes of the November meeting were approved as read Aul /t Ioetcr fr0surer's report was approved as presented. Meyer/Hoefer A CID at Marquetete Bank is maturing. The Board agreed to have John check out interest rates at Marquette and other financial institutes to see where we can gel the hest interest rates and re- invest. Braun /I loefer The new chairs for the multi- purpose area have arrived. F.vervone is happv with the quality, design and color We will discuss table purchase in 2000, there is $2000,00 in the Senior Center's budget with the remaining sum coming from fund - raising dollars The Board directed Barb to go ahead with the purchase of a new treadmill. No mnre than $500.00 should be spent_ 13mun/Aul • The finance committee will now be changed to project committee and wiil meet as needed to discuss specifically the new center_ Bob Meyer, Mary Braun and Lorin Pollman as well as Les Smith will serve on that committee. Community mernbers at large will he added to the committee in the fixture. It was reported that the Community Task Force will give their final presentation to the City Council in January. Barb will also report to the Parks, Recreation & Comrnnnity Education Board in January and will emphasize the Building Project in her report. Anet these two meetings take place, it will be time to solicit information and input from these two groups. Staff reported on upcoming events and programs The next meeting of the Senior Advisory Board will be on Monday, lanuary 24. 2000 at 9:30am in the Conference Room of the Senior Center. Please call if you cannot attend. Meeting adjourned at 1 1.00 am. Aul /Meyer Respectlully Submitted, • Harriet Wixcev, Secretary C2 � n ISHutchinson Public Library Board Meeting Monday January 24, 2000 Members Present: Paul Wright, Kay Peterson, Mary Henke, Larry Ladd, Richard Peterson, Connie Lambert, Lois Carlson Members Absent: Newton Potter, Kay Johnson, Delores Brunner The November minutes were read and approved. old Business: The on -line circulation system was updated by Mary Henke. After two months into the system the staff likes the system and feel comfortable with it. Mary reported on the new fine schedule which is different from the past. The fine schedule was handed out when the new cards were issued. The last library will be on -line February 11. New Business: Mary announced the National Library Week is April 9 -15. we will be having "Meet The Author Night" and local author Kay Johnson will talk about her experiences of writing and publishing her book. Other suggestions for the week was a possible workshop on the automation system, contacting Channel 10, KDUt Radio Station, and the Chamber of Commerce for coverage. Mary announced that PLs board member Janice Crow had to resign from the • board because she has accepted a job with the Glencoe Library. There is now an opening on the PLS board. Members were given a pamphlet announcing Library Legislative Day February 16 in St Paul. The Library Legislative Day will bring you up to date on legislative issues. Anyone interested in attending was to contact Mary Henke. Mary Henke reported on the January 20, 2000 PLS meeting. Election of officers took place. reports were given, and revision of the by -laws was discussed. The awards dinner will be in Graceville.Mn. and suggestions for a candiAtate was discussed. The next meeting will be Monday, February 28,2000 at 4:3C PM. The meeting was adjourned. Lois Carlson, Secretary Following the meeting Mary Henke gave us a demonstration on the computer showing the many pcssibilities available. • • HUTCHNSON AREA HEALTH CARE RFrt ii AR BOARD OF DIRECTORS MEETING — December 21, 1999 Hospital — Conference Room A/B — 5:30 PM Present Paulette Slanga, Chairperson; Bob Peterson, Vice Chairperson; Steven Snapp, Secretary; Tom Daggett, Trustee; Don Erickson, Trustee; Pastor Randy Chrissis, Trustee; and Duane Hoversten, Trustee Absent. Dr. Mark Matthias, Chief of Staffrfrustee (excused) Others Present Phil Graves, President; Robyn Erickson, Care and Program Support Division Director, Jane Lien, Acute Care Division Director, Pam Larson, Finance, Information and Material Services Division Director, Linda Krentz, Burns Manor Nursing Home Administrator, Gregg LaBaw and Kay Borgstahl, IS Services; Bill Abel, Colliers Towle Real Estate; Jim Lyons, Hutchinson Medical Center Administrator, Dr. John Coppes, Dr. Jim Allen; and Corrinne Schlueter, Recorder. The meeting was called to order at 5:35 PM. Chairperson Slanga welcomed Duane Hoversten as the City Council Representativei Trustee for the Board of Directors. Y2K Update, LaBaw noted there were 1400 items on the list of Y2K Equipment to be checked/ certified when the process began. As of the December Board Meeting, there were three major . Y2K equipment issues that will be resolved within the next week. These are: • Northern X -Ray telradiology system. The system will be shipped on December 20, 1999, and will be delivered and installed on December 27, 1999. This system was delayed due to pricing negotiation since we were unable to change vendor specifications set by Consulting Radiology, Ltd. • ATL HDI 5000 Ultrasound Machine shipped on December 14, 19999, and is due to be delivered and installed on December 24, 1999. • GE Marquette Fetal Monitoring Systems. The equipment will be delivered December 20, 1999. Y2K Contingency Plan Borgstahl presented the background on the development of the Contingency Plan as well as some of the detail of the plan. She also stated the disaster plan was rehearsed within the last couple of weeks to assist with a state of readiness. All systems were in order. I. Minutes of Past Meetine. The minutes of the November 18, 1999, meeting were presented and discussed. Following discussion, motion was made by Daggett, seconded by Snapp, to approve the minutes of the November 18, 1999, meeting. All were in favor. Motion tamed � _ (Q ) - 21- Board of Directors Meeting — December 21, 1999 Page two U. Medical Staff Meeting M nures and ('redentia Dr. Coppes reported on the current state of Anesthesia utilizing the four CRNA's. It is working nicely and really appreciated in obstetrics. Dr. Coppes reported the credentialing files for the following practitioners: Initial Appointments: Dr. Paul Rust Radiology Courtesy Dr. Susan Van Pelt ER Courtesy Dr. Rodney Thompson ER Courtesy Dr. Paul Carey ER Courtesy Scott Sundby, Medical Student provisional to Allied Health Dependent: Jean Guyer CRNA Bill Lorenz CRNA Voluntary Resignation: Carol Clarke Ortho Tech Following discussion, motion was made by Chrissis, seconded by Erickson to grant membership and privilege to the above listed practitioners as recommended by the Executive Committee of the Medical Staff. All were in favor. Motion carried. III. New ° R rein _a A. Plaza 15. Bill Abel, from Colliers Towle Real Estate was present at the meeting to discuss the possible purchase of Plaza 15. Able presented the financial analysis on an "ownership option" for the Mall and also shared some thoughts about alternatives. They are as follows: • The property is valued at 2.5 million (less than the asking price) and there is little that can be done to enhance its value without a major overhaul; • The HTI Lease expires in two years and if the tenant were lost, the income stream to the Mall, would be severely impacted. • An option to take a piece of Freemont should be considered if MNDOT is considering changing the access off Highway 15. • Additional consideration should be given to the possibility of obtaining some. of the most southern part of the Kraus Anderson property if Freemont Avenue, (to Echo Drive) became available. • Following discussion, motion was made , by Peterson, seconded by Erickson, to continue dialogue with Kraus Anderson and to inform the City Council of the current status. All were in favor. Motion carved. B. FMTT LA Regulations Jane Lien did a presentation on EMTALA (Emergency Medical Treatment and Active Labor Act) regulations. Lien reported EMTALA is referred to as rol Board of Directors Meeting — December 21, 1999 . Page three the "and- dumping statute" because it prohibits the transfer of unstable patients who may not be able to pay for their care. Changes in the policy deal with the Practitioners authorized to evaluate patients before a transfer can be done. We have been in compliance with COBRA/ EMTALA since 1985. HCFA is looking much more seriously at these regulations as of late. • Following discussion, motion was made by Snapp, seconded by Chrissis to amend the EMTALA regulations policy as presented. All were in favor. Motion carried. C. Capital Expenditure Request for a Y2K Upgrade for the Teleradiology Svstem. The board reviewed a request for replacement of the Teleradiology System. The present system we have is non -Y2K compliant, and as of January 1, 2000, we will no longer be able to transmit our images to our Radiologists, for interpretations. Graves explained that the equipment was placed on order a few weeks ago to insure that installation would be complete by Jan 1. • Following discussion, motion was made by Peterson, seconded by Daggett, to ratify the decision of the President to purchase the equipment and to inform the City Council that a new Teleradiology System, was purchased at a cost of $67,904, in order to be Y2K compliant. All were in favor. Motion tamed. • D. Cni al F==diture Rearrest for Y2K Upgrade for CyberLab II information. The board reviewed a request for replacement of a Y2K Upgrade for CyberLab H information. The present system we have is non -Y2K compliant, and without a compliant lab system we would be unable to manage electronic lab results. Following discussion, motion was made by Peterson, seconded by Daggett, to approve the purchase of the Y2K Upgrade for CyberLab II, at a cost of 519,417, in order to be Y2K compliant. All were in favor. Motion carried. E. Hutchinson Area Health Care Board Member Slanga reported two people from the community expressed interest in the governing board position being vacated by Tom Daggett. One of these people is Wayne Forma, from HTI, and the other person is Mike Carls. Carls has previously served on the board. Slanga informed the board that the time commitment for Fortun was manageable. • Following discussion, motion was made by Snapp, seconded by Daggett, to recommend to the mayor, the appointment of Wayne Fortun as a HAHC Board Member, with Mike Carls, as an alternate. All were in favor. Motion carried. F. Straggic Plan. Graves presented a draft of the proposed 2000 Strategic Plan. Most of the emphasis in the year 2000 will be to: increase adjusted admissions by 10% over 1999 projections; achieve budgeted operating income of 5 %; improve the health of the population in zip code 55350; achieve a 0% cost increase per adjusted admission adjusted for case mix (HCH) and cost per standardized resident day at (BMIgM. ('3) Board of Directors Meeting — December 21, 1999 Page four This item will be placed on the January agenda for adoption. G. ' — ^ -Rr Recruitment and Retention of new Phvsiciat� Lyons presented a Recruitment and Retention Agreement request for the addition of practitioners to the Medical Center. There are six provider positions outlined on the proposal including some that have been filled in 1999. These positions include: Internal Medicine Ashok Ojha, MD August 20, 1999 Nurse Midwife Patricia Jablonski, CNM October 25, 1999 Second Nurse Midwife September 1, 2000 Family Practitioner September 1, 2000 General Surgeon September 1, 2000 The projected costs to HAHC for these positions are estimated at approximately $52,000 for 1999, 5175,000 for 2000 and 543,000 for 2001. Recruitment expenses were also addressed in the agreement of April 3, 1997. These expenses included the meals, travel, hotels, and recruiter consulting fees, to name a few. HAHC would be responsible for 45% of these costs and the Hutchinson Medical Center would cover 55% for the positions outlined above. Lyons stated he believes that the agreement executed in April 1997 works very well to promote growth in our provider base while sharing the costs equitable. Following discussion, motion was made by Peterson, seconded by Daggett, to approve the addition of the Practitioners as provided for in the Recruitment and • Retention agreement. All were in favor. Motion carried IV. Ore nizational Reports. A. President — Graves provided an update on the union activity. B Anne Ca re Proorame and Services Nothing further to report. C Care Sup=rt Services. Nothing further to report. D. Finance. Information and Material Services. Nothing further to report E. Senior Care Programs and Services. The current census is 107. Staffing has improved. , ality Report. Robyn Erickson provided the Quality Committee Report as follows: _ The BMNH Communication Team presented information on an interdisciplinary team effort to improve communication among all BMNH employees and service areas. There was also a team presentation by the Medication Process Improvement Team. The team charge was to identify and improve opportunities in medication storage, handling, administration and documentation across HAW. They identified further goals to develop standards for completion of medication variance fortes; analyze data and make recommendations; develop and initiate a medication variation severity category process; and define organization standards for variances, misadventures, adverse drug events, adverse drug reactions and near misses. Aili Report_ O'Connor reported we will do an informal board evaluation at the next board meeting. Accounts Payable. The accounts payable and cash disbursements were presented for approval. • Cn� • Board of Directors Meeting — December 21, 1999 Page five Following discussion, motion was made by Daggett, seconded by Snapp, to approve the accounts payable and cash disbursements as listed, in the amount of $1,365,493.47. All were in favor. Motion carried. El Statistical Report. The November statistics for admissions, newborns, emergency services, ambulance runs, radiology/mammograms, same day surgical visits, inpatient surgical, average length of stay and case mix were presented and discussed. Financial Report. Larson reported the organization's financial for the month of November 1999, showed net income of $90,747 compared to a budget of $250,111. Hospital Auxiliary Meeting Minutes, The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. Adjoumment. There being no further business, motion was made by Peterson, seconded by Daggett, to adjourn the meeting. The meeting was adjourned at 8:35 PM. Respectfully Corrinne Schlueter Recorder Steven Snapp Secretary MINUTES Parks, Recreation & Community Education Advisory Board January 6, 2000 Members present: Mark Cormier, Dan Engwall, Todd Ertsgaard, Deb Koglin, John Mlinar, Dolf Moon, Sonja Peterson, Brett Rasmussen, Mike Schiesl, Theresa Sweeney, and Peggy Westhmd. Barb Haugen, John McRaith, and Chuck Wedin also attended to present Annual Report information. Minutes dated December 2, 1999 were approved by Theresa Sweeney and seconded by Mike Schiesl. OLD BUSINESS Teen Center: Dan spoke with Student Council yesterday asking for ideas. Put together a committee of seven members that Dan and Teri will co- chair. Would like to send out some kind of survey to both HMS and HHS. Dolf would like to meet with Student Council to facilitate the survey. The Community Needs Task Force meets this Tuesday with their recommendation. Bleacher Update: Being put in now. Company doing installation has until January 15 but are trying to complete by this Tuesday. Building Inspector will be doing check tomorrow to OK prior to public use. Will still be renting extra bleachers for Skating Show. NEW BUSINESS - ANNUAL REPORT Senior Center - Barb Haugen (Community Services Programmer) Senior Center, Advisory Board meets each month. Seniors have been raising firnds for 13 years and have raised about $90,000. Goal is to have Senior /Community Center in very near future, with room for many activities for many age groups. Blue prints are drawn up. Biggest problem is how to finance project. In current location can only run one program at a time. Newsletter has 600+ subscribers at $6 /year. First Federal pays small sponsorship fee. Work closely with schools and Partners in Friendship to involve seniors. Adaptive Recreation: 85 capacity, numbers are 100+, turning clients away. Use schools and other locations when available. Now associated with Arc and hoping this will help educate community about Adaptive Recreation group. Currently programs are designed more for adults but need to involve children also. Monthly calendar sent. Received $1,000 Target grant. Will now offer art classes (sculpting, calligraphy, painting). Also offer about six field trips per year. O ther, Ski Club has 50 kids. Program subsidized by United Way. Summer programs went much smoother with more training for staff. 'Additional information on all programs will be in Annual Report. • Recreation - John McRaith (Adult Programmer): Assisted in Roberts Park sponsorship. Scoreboards and sign sponsorship paid for irrigation system for all four fields. 1999 information includes internal software for field and shelter rentals and program registrations. Roberts Park usage is down due to decline in men's sports numbers. 1999 adult teams don't want officials, trophies, or state tournaments but ward early games, more games, shorter season, shorter time commitment, and even competition. They pay $9 /team/game for softball and volleyball. Recreation Department receives 518 /game. 2000 information includes concerns about budget cuts, promote recreation as a necessity not a luxury. HJLB field usage increasing due to addition of two grades (1` and 8th). Lost men's touch football but gained men's broomball. Need to increase sponsorships for adult sports and increase men's sports involvement. Need to keep tournaments coming to town, increase number of fields, more gym space in town, keep youth sports thriving. *Additional information on all programs will be in Annual Report Recreation - Chuck Wedin (Youth Programmer): HJLB and HFSA, as well as other asp_ have affected program numbers but there seems to be more youth than ever involved in recreation. Football, both tackle and flag, are growing programs, due to inclusion of out -0f - -town teams (tackle- Silver Lake, Buffalo Lake- Hector, McLeod West, Lester Prairie -2 teams; flag- Dassel). Roberts Park works perfectly for football. Outdoor Soccer has grown from 87 to 187 in two years. HMS and HHS may be starting soccer program run through Community Education. Not enough sponsorships coming through each year to cover youth programs (t- shirts, equipment, picture). Only 575 per team except for Tackle FB, which is $200. Quality staff is becoming harder to find. Need to have more parents become involved. "Additional information on all programs will be in Annual Report BOARD MEMBER ITEMS 0 1. Batting cage: Baseball Association contributed. Located in Park Elementary new gym. There will be hourly fee, available two nights per week. Will not start on January 10 as listed in brochure. By appointment only, made at Recreation Center. Money will go to Community Education. HJLB may provide supervision. Accepting applications for staff now. CITY OF HUTCHINSON BUILDING / PLANNING / ZONING DEPARTMENT 111 HASSAN STREET S.E.. HUTCHINSON, MN 55350 PHONE: 612 - 2344216 FAX 612.234 -4240 --- JdnUdrY_..200 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING AM Number of Valuation of Numberot Valuation of BUILDINGS No. Buildllgs Hwaoig construction Buiding3 Housing g construct Units Omit ceno; UNb Omit cents (a) (b) lc (d) (el l0 11 single .tamw nouses. detached partivasnmsla,,,s 101 Single -lanwy Houses. attached Sps,ee'd w ywio ro ma wa4 -NO ws cam w oabw. rr6 102 - SIgr1M1 fyAwnr a uowY /ANra Two-tamw taaldirlgS 10.7 Three- ono four-famiy bu.kh 104 FNe- orlon" family buw1 105 TOTAL Sum of 101 -105 109 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPING Item Number of Valuation of Numberot Valuation of BUILDINGS No. BI14tlifge Rooms construction Buudi'Igs RoornS e�itrxnos (a) (b (c) Omit cenb (tl) (e) Ill (g) Hotels, motels. and tourist cabins (transom aaammodalidu Dory) 213 Other nonrwaekeegng shelf., 214 NEW PRIVATELY OWNED PUBLICLY OWNED .7 NONRESIDENTIAL ltem Number valuation of Number Of Valuation of Buidugs construction BUILDINGS No. Bul omit Car ol Omit cants (a) (b) (c) (d) (aI Amusement, social. and recreational 315 Churches and other religious 319 Industrial 320 Parking garages (buildings a open decked) 321 Ser,"M satiorls and '"pa" 98,4906 721 Hospital and oaatuualel 323 Offices. banks. and professional 324 Pudk Nona and uliliws 325 School aM —=' edreatonal 329 Stores and customer servwes 327 Other nonresidential Iuddings 329 Structures other man buildings 729 ADDITIONS, PRIVATELY OWNED PUBLICLY OWNED ALTERATIONS, Item Number Vakmldn of Number Of Valuation of Buildugs AND CONVERSIONS No. of cprabuctlon Buildings Omit cents d (a) (b) (c) (d) del Residential - Cassidy addir/ons of 434 gaages and camnns m aem 4311 2 36 000 Nonresidential and nonhousekeeping 437 Additions of resdential garages and 478 tarpons ( anached and detached) DEMOLITIONS PRIVATELY OWNED PUBLICLY OWNED ND RAZING ham Number Number of Number 01 Budding$ Number of Housing units OF BUILDINGS No. of Housing umas eu dirge (a) (b) (c) (d) e (a) houses tatiaohed and 645 uddingS 6 other7m4dings 546 our -lama Ouilthngs 647 tamly buildings 649 dings aM atnlCl ures ._ 649 109 KN� - HWR -1, MI-1, UCMU -1 1OLdt VOLUQUa Uu 4 -tom -� INDIVIDUAL PERMITS AUTHORIZING cONSTRUCTION VALUED AT 5500,000 OR MORE Please p�'� the failowinlg information for each permit authorizing construction vahied at $500,000 or more entered in any of the above sections Number of Item No from Description Name and address of Ownership Valuation of Hcusing Buildings above owner or builder Mark (X) constriction units sections one Omit cents (a) (b) (c) (d) (e) (g) Kind of building ❑ Private Site address ❑ Public $ Kind of building ❑ Private Site address ❑ Public S KkTd of building ❑ Private Site address ❑ Public $ Kind of building ❑ Private Site address ❑ Public $ Comments Are you aware of arty new pemtH- issuing jurisdictions? ❑ No ❑ Yee - Please give additional information in comrrafft Name of person to contact regarding this report Telephone Area code Number EE-dension Tale c,.iw__- x BUSINESS REPLY MAIL F RSTCLASSMAIL PERMIT NO 9710 BOSTON 11ASSACHISETTS POSTAGE WILL BE PAID BY ADDRESSEE F.W. Dodge A Oiila of TY,M ~#M Cd"a Building Statistics PU A= 609 Lexington. MA 02420 -9536 IIlrr�r11r111111rr11111r111111rr111111111111r111r1r1111rlllrrl 0 RESOLUTION NO. 11404 ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST COMPANY WHEREAS, Citizens Bank & Trust Company, a city depository, has requested the addition of the following security under the collateral agreement with the City of Hutchinson: FNMA 10 -15 -01 31359MEF6 $1,500,000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT =he City Finance Director he authorized to accept the securities. Adopted by the City Council this 8th day of February 2000. • Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator 0 CITY OF HUTCHINSON RESOLUTION NO. 1140 TRANSFERRING $70,000 TO THE HUTCHINSON HOCKEY ASSOCIATION FOR CONSTRUCTION OF CONNECTING CORRIDOR BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $70,000 is hereby transferred from the Capital Project fund to the Hutchinson Hockey Association for the connecting corridor between the exiting civic arena and the new practice facility. THAT funds previously distributed were a result of the Might Duck Grant and were for reimbursement of construction costs of the practice facility. • Adopted by the City Council this 8' day of February 2000 Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • RESOLUTION w. 11406 A RESOLUTION OF THE HUTCHINSON CITY COUNCIL FOR THE SUPPORT OF THE HUTCHINSON HRA APPLICATION TO THE MHFA CRV PROGRAM FOR AFFORDABILITY GAP FINANCING WHEREAS, The City of Hutchinson has a critical need to provide affordable housing options to low and moderate income residents, and WHEREAS, there are two targeted HHPOP sites in Hutchinson to encourage the development of single family homes affordable to our workforce, and WHEREAS, The City of Hutchinson has supported the HHPOP program development by the Hutchinson Housing and Redevelopment Authority and has committed funding for improvements to the Rolling Meadows site, and WHEREAS, The proposal as proposed by HRA Staff and the Southwest Minnesota Housing Partnership for the construction of up to 20 single family homes. with gap financing deferred loans is consistent with addressing a defined housing need within the City of Hutchinson, and WHEREAS, The Hutchinson City Council will authorize the submission of the above identified application to the Minnesota Housing Finance Agency, and • BE IT RESOLVED THAT, The City of Hutchinson supports this proposed housing development in the manner proscribed herein. Adopted by motion of the Hutchinson City Council this _8` day of February 2000. Mavor • E Memo TO: Mayor and City Council Froi Jean Ward, Hutchinson HRkqf,u,,X,' cc Hutchinson HRA Board of Commissioners Data 02/03/00 Ree Consideration of Resolution supporting application to the MHFA CRV Program for additional affordability gap financing for the Hutchinson Home Purchase Opportunity Program ( HHPOP) Since the HHPOP program was fully implemented in November, 1999, the program has been very successful in an increasingly difficult affordable housing market due to rising mortgage interest rates. (For your information, CASA funds at 5.85% interest is available for first time homebuyers as part of the HHPOP program.) Enclosed, please find a log of HHPOP homebuyer funds that have been requested to date. Ten homebuyers with total HHPOP support of $873,209 is on the schedule. Sic of these requests have already closed. We have noticed that there are families that need and would like to use the DIED affordability gap that are just over income according to the DTED income Imits. DIED Income limits restrict eligibility to 80% of area median income. The Minnesota Housing Finance Agency (MHFA) has a program that allows incomes up to 115% of area median income. We envision that many one - person families with incomes just over the 80% income limits of $28,950 and two person families just over the 80% income limits of $33,100 will especially benefit from the availability of affordability gap from MHFA The Hutchinson HRA respectfulty requests consideration of the Resolution supporting the HRA application to MHFA. • e Page 1 4 J�'/ — PROPOSED HUTCHtNSON DEVELOPMENT PROJECT Program Guidelines — As the program is currently proposed a qualified homebuyer would be eligible to receive a soft second loan of up to $23,500 towards the purchase of a new single familv home. The home will be stick built. The loan would be a 0% deferred loan, due and payable upon sale of the property. Income and other restrictions apply: Income is 115% of statewide median — 1999 income is $61,870 Maximum program house price is $131,070, however the HHPOP purchase price limit will supercede. This limit as of 1 /1/2000 was $112,500 but may be increased due to future energy code requirements. Financing — The program involves a subsidy layering that consists of financing from a number of different sources. The programs or products utilized in the past are as follows: Construction Subsidy 1. Construction Financing — (Single Family Homes) has been provided in the form of 0% loans (Greater Minnesota Housing Fund,) The Hutchinson Rolling Meadows site has been awarded a construction loan through the Greater Minnesota Housing Fund Home at Last Program. Loan Subsidy 1. Community Revitalization Program (CRV) through MHFA — Grant to the project • (Hutchinson HRA) — used for 0% "affordability loans" subordinated to first mortgage — loaned to eligible home buyers as a 0% deferred second mortgage loan that is repaid to the community upon resale of the home. Income restrictions are 115% State Median ($61,870). Hutchinson HRA is applying for up to 10 loans. 2. Entry Cost Homeownership Opportunity Program (ECHO) through MHFA - $4,000 single family new construction, 0% deferred second mortgage loans to assist qualified buyers for closing and soft costs. The loan is repaid upon resale of the home. The program requires a 26% "discount" in order to receive funds. Example: In order to receive a $100,000 pool the community must provide $26,000. The discount has been provided by the City of Hutchinson/Hutchinson HRA (50 %) with a match by the Greater Minnesota Housing Fund. Income restrictions are 80% State Median ($43,040). The Hutchinson HRA and area Lenders have applied for ECHO and have received an allocation of funds. 3. Downpayment Assistance Program through the Hutchinson HRA. Up to $2,000 available for single family new construction at a 0% deferred second mortgage loan to assist qualified buyers for closing and soft costs. The loan is repaid upon resale of the home. Local employers, foundations and banks donated to this fund. 4 4) -J/- Permanent Mortgage Products • 1. Community Activity Set -aside Program (CASA) through MHFA — Local Lenders are applicants — maximum award is $1,000,000 per community — community must utilize 100% of funding within 12 months or penalties are applied. Terms and conditions are: • Income — 80% State -wide median ($43,040) • Interest — 5.89 (current) Single family mortgage revenue bonds • Term — 30 years — fixed • Acquisition Cost limit - $112,500 (new) • Ratios — 29/41 The Hutchinson HRA and area Lenders have applied for CASA and have received an allocation of funds. 2. Conventional Loans — Products pledged by local Lenders. Hutchinson's Lenders have pledged secondary mortgage products like FHA, Fannie Mae Products, Freddie Mac Products, MHFA Guaranteed Loan Program, Etc. to this project. THE PROJECT — SINGLE FAMILY (FOR SALE) • > Development of 20 single family homes targeted to two HHPOP sites in Hutchinson, Islandview Heights and Rolling Meadows. > Single family homes would range from 908 to 1,000 finished square feet, full basement, two car attached garage > Provide a mixed income development with a mixture of below market rate financial products Secondary soft loans would be available for households with income below $61,870 ECONOMIC IMPACT — SINGLE FAMILY — CONVENTIONAL FINANCING Total Development Cost Per Unit: $112,500 ECHO Program ($4,000) Soft Second/Afford Gap Loan: ($23,500) Sales Price: $ 85,000 (first mortgage) • ,� -(4 -�- • • 0 HHPOP Homebuyer Funds Requested 1 T Revised 2/1 /2000 G'./HRA11999 SCDP/ HHPOP Funding Log PROGRAMS ECHO Total # Site Closing Date CASA DTED Discount HRA GAP Fun 1 Island View Heights 8119199 $_ 1_,040 $1,040 2 Island View Heights 9130189 $86,514 586,5 3 Rolling Meadows 1/28/00 $85,055 $18,000 $2,000 $105,0 4 Island View Heights 1/31100 $112,500 $2,000 $114,500 5 Island Vie w Heights 211/00 $106,875 $1060 6 Isla Vi ew H _ eig hts _ 2/1/0 $1 $1 14,750 $18,0 7 Rolling Me adows 313_0/00 $93,425 $2,000 $113, 6 Rolling Meadows 311/00 $93,425 $18,000 $2,000 _ $113, 9 3116/00 $113,625 $2,000 $115,625 10 Rolling Meadows 3131/00 7 $2,000 $2,000 Totals $806,166 1 $54,000 1 $1,040 1 $12,000 $873,209 1 T Revised 2/1 /2000 G'./HRA11999 SCDP/ HHPOP Funding Log CITY OF HUTCHINSON APPLICATION FOR LICENSING (UNDER ORDINANCE NO. 92 -57) • TYPE OF APPLICATION (PURSUANT TO SECTION 6.23, SUBSECTION 2) X Commercial Hauling .......... FEE $100 /Year Residential Hauling ......... FEE $100 /Year Recycling ...................FEE $ 50 /Year APPLICANT'S NAME, � ADDRESS, TELEPHONE NUMBER: \ \'1.._�0 \q\'. ". , • ew \ V01Wro4b d` J� • NAME AND TITLE OF ALL OFFICERS OF APPLICANT'S FIRM: NUMBER OF YEARS APPLICANT HAS BEEN: DATA JAN 2 8 201A IN COMMERCIAL HAULING ...................... )(0 Yea =S d IN RESIDENTIAL HAULING ..................... / Years RECYCLING ... ............................... 10 Years 1 r u LIST REFUSE EQUIPMENT OWNED OR LEASED (INCLUDE RECYCLING EQUIPMENT) DESCRIPTION MAKE/MODEL X$ CAPACITY Rea r`n a c m"Ol S $q ap f a (La ` wr�ea ` � I F 90m q 0 1r $s .? v 6 * )j 1 as & Q..'Oe�nnl`t �lA�ve vn 9 S d \1.10 %9 .c v CA h Val v-o W y'Ll 97 4b y ds 4 -P LIST ADDITIONAL EQUIPMENT NEEDED TO PURCHASE OR LEASE TO MEET LICENSING REQUIREMENT FOR ADEQUATE TRANSIT VEHICLES (SECTION 6.23, SUBSECTION 4,E) • INSURANCE COVERAGES (SEE SECTION 6.23, SUBSECTION 4, D) NAME, ADDRESS, TELEPHONE NUMBER OF AGENT: F � r • 9.•J" .11.1:31 NOTE: Attach insurance binder to application form that meets or exceeds limits established in the ordinance. MONTHLY SUBMISSION OF INFORMATION TO CITY ADMINISTRATOR (SEE SECTION 6.23, SUBSECTION 9) Are you aware of your responsibility to submit names and addresses of your business and commercial account no later than the 10th of each month to the City Administrator? YES NO Are you willing to maintain a local telephone number and a daily 24 -hour answering service to handle service questions? YES NO I hereby certify that I have completely filled out the entire above application, together with the attached and executed Release of Information Form, and that the application is true, correct, and accurate. Signature of Applicant Date • RELEASE OF INFORMATION FORM As an applicant for a license from the City of Hutchinson, Minnesota, I an required to furnish information which that agency may use in determining my moral, physical, mental, and financial qualifications. In this connection, I hereby expressly authorize release of any and all information which you may have concerning me, including information of a confidential or privileged nature. I hereby release the agency with which I am seeking application for license, and any organization, company or parson furnishing information to that agency as expressly authorized above, from any liability for damage which may result from furnishing the information requested. • Applicant's Full t �1 Printed Name: �nrlw tk4tr.II. ►yar Applicant's Address: Applicant's Birth Date: Applicant's Place of Birth: (C ) County Year) Applicant's Social Security No.: Applicant's Driver's License No.: Date: Applicant's SIgnature n u • CITY OF HUTCHINSON POLICE SERVICES TO: Mayor and Council FROM: Steve Madson, Director of Police/Emergency Management Service DATE: January 24, 2000 RE: Request for Out of State Travel This memorandum will serve as a request to allow Lieutenant David Erlandson to attend the "Unit Commanders" training seminar at the National Center for Missing /Exploited Children in Alexandria, VA. Lt. Erlandson's travel, lodging and seminar expenses will be paid by the National Center. His meals and incidentals will be the responsibility of the City of Hutchinson. I would anticipate the total cost to the city to be approximately $250.00. • I highly recommend approval of this request. I had the opportunity to attend the National Center's program for police executives last September. I found the training to be highly professional and extremely timely. This also comports to our training plan to prepare our department to address missing children and/or Internet exploitation. Akg 2000 -01 -0001 • 4 — :dC,N L C IUJ— �ii.��� �dIVIY� __ uV ' NATIONAL CENTER FORM MSMCA & January_ 10, 2000 EXPLOITED • C H I L D R E N Lieutenant David Erlandson a Hutchinson Police Department Hutchinson, MN >arles B. Wang Internationd Via fax (320) 587 -6427 Children's Building 699 Prince Street Alexandria VA 22314 -3175 Dear Lieutenant Erlandson: The United Slates of America _ It is my pleasure to extend a formal invitation to you to attend a two and a half -day seminar for Unit Commanders at the Jimmy -. Telephone 703.274.3900 Ryce Law Enforcement Training Center here at the National Center for Missing & Exploited Children on March 5, 6, and 7, 2000. Facsimile 703.274.2222. This course is designed for supervisors who oversee. police units responsible for investigating the victimization of children online. htip://www.rnissingkids.toM I have attached a Registration Form, arid- Contact Sheet. If you are enable to attend, please let tis.know as soon as possible by calling 703 -537 -6271. If you are able to attend: Please call our travel agent and arrange your travel. Airfares are • directly billed to us. if you elect to drive we can reimburse you for your mileage and tolls up to the cost of an airline ticket - Plan to arrive on Saturday, March 4. West Coast attendees may arrive on Friday, March 3. The seminar is over at 2:30pm on Tuesday, March 7. The hotel room and tax are directly billed to us. There is no additional charge if you wish to have an additional guest lodging in your room. Breakfasts are included with your room. Lunches are included in the seminar. Please complete and fax back the Registration Form by January 3 L. We will acknowledge receipt of your registration by February 7. If you do not receive an acknowledgement by that date, please call. Branches California Sincerely, Florida \ Kansas City }V\/ New York Pcter D. Banks South Carollno Dircctur of Training and Outreach • Adam Walsh Children's Fund -E Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St -Suite 133 St. Paul, MN 55101 -5133 (651)296 -6439 TDD (651)282 -6555 APPLICATION AND PERMIT FOR A TEMPORARY ON -SALE LIQUOR LICIENSE TYPF OR PRINT INFORMATION NAMF. OF ORGANIZATION Gopher Campfire Club DATE ORGAN17F1) 1910 TAX FXFMPT NUMBER 41 -6039 MEET A DDR r- S S 24718 County Road 7 C17Y Hutchinson STATE. MN 71PCX)DE 1 55350 NAME OF PERSON MAILING APPUCATION H.P. Quade, Jr. (Skip) BUSINESS PHONL (320 587 -3030 HOME PHONE (320 587 -45 DATES LIQUOR WILL BE SOLD February 25, 2000 .OF ORGAN17A11ON LXCLUBUCHARITABLEOR1L1G1OUSE3OTIIERNONPROFIT ORGANIZATION OFFWER'S NAME Kim Schramm, President ADDRESS 20447 Tiller Dr. Hutchinson, M ORGAN77ATION OFFICER'S NAME ADDRESS Tim Ubl Vice President 1'f954-670 ye., Darwin, MN ORGANIZATION OFFICER'S NAME ADDRLSS Craig Nass Treasurer 71600 C SAH 18, DaRgRI. MN 1 -1 anon where licence will be used. If an Outdoor area, describe Lower Level at 101 Park Place, Hutchinson MN Will the applicant cuturact for intoaiuline litltwr rerviea.7 N sn, give the name and addrm of the liquor licsnsee providne dye soviea No will the applicarn carry liquor liability inFurarux? N so, the carrier's name and tunoont Of coverage. No (NOTE: Insurarkc is not mandatory.) APPROVAL AprUCATION MtIsTaKARROVED IIY CITY OR COUNTY SUM "Mn TT) Ml:OHIB. t GAMBIJNO ENFORCENWr C17YICOUNTY DATE APPROVED CL7'Y FIRE AMOUNT I JCF.NSF DATES DATE FEE PAID XIONAWRt: CITY c Ll3LK OR coUNTY OFMCIA1, ArMOV® Ak OW b. GnMang /sf� Oaec+or Note: no net wpr+te Ihne t" perm ewA MTh ]xtv to Or aadna Max and 0e w*kw rpt' by "N dl be raun"d u It, tt, rL KuWMI a 0c city ar ematr N kart 70 days bdon W anent. IYMa77 ([9a1 � -F MCLEOD COUNTY DUCKS UNLIMITED WOMEN'S CHAPTER SHORT TERM „ity cf Hutchinson FEE: = 25.00 APPLICATION FOR (AMBLING DEVICES LICENSE Juilding o — ire Application s: ^.all be submitted at Police least days Prior to the Gambling occasion D __ I 71e // . c, `�fE�1I � e �/P AND I . Name of Authoriz Officer c: Name of Designated Ua )dbling Organization Manager Hereby submit in duplicate this application for a license to conduct the game ofgamblingin accordance with the provisions of the City of Hutchinson Ordinance NO. 055 and Minnesota Statutes Chapter 349 for the license year ending S tures: AuZ�o ri zed fic r Organization ignated Gamb ii M Hager of J organization The following is to be 0 of the organization: n 1. True Name: (1 t) 2. Residence Address: (street) 3. Date of Birth: rf L � 9� 4• P1 (mo /day /Year) 5. Have you ever been convic d of any offense? Yes No If Yes, (middle) (city) (state) (zip ice of Birth ", (city /state) crime other than a traffic explain B. The following is of organization: 1. True Name: as 2. Residence Address: 3. Date of Birth pail) 2000 CtrCfhL= W to be completed by the designated gambling manager (street) 4. (mo /day /year) first) (first) (middle) (city) (state) (zip) Place of Birth: (city /state) -G. completed by the duly authorized officer Save . :Du ever been convic-.sd cf any crime other than a ,raffic offense? Yes No �_ . if yes, explain • 6. n ow _c ng have you been a cemoer of the organization? 7. Attac a copy of the official resolution or official ac ion desig-:ating you gambling tanager. C. Game Information: TT� 1. Place where gambling devices will be used 1f ( 2. Date or dates gambling devices -will be used (date and /or day(s) 3. Hours of the day gambling de es will be used: of week) erom /f/0 , A � - - � M � . To / A.;f U P.M. 4. Maximum number of players 5. Will prizes be paid in money or merchandise ? yJri 6. Will refreshments be served dur g the time the gambling devices will be used? Yes o If so, will a charge be made for such refreshments? Yes � NO D. Organization Information: /; 1. Address where regular meetings are held /+ • 2. Day and time of meetings 7,w 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes �C No 4. How long has the organization been in existence? 4a. How many members in the organization? 5. ',that - -a the purpose of the organization? 6. Officers of the Organization: Name Address Tit�6 7. Give :tames of officers or any other persons paid for services to the organization: Name Address Title • - rganizat' n I nformaLion: (Con S. =n w e cus�ody wi organization records be kept? Name! Address 9. .f the organization c ries sufficient insurance to compensate - .he players in the event any injury is sustained by players atiile Bumbling devices are used, or while on the licensed premises, please state the Name of Insurer and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 1 ,- 7 11. Attach list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company • 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submit t Also, I have received from the City of Hutchinson a copy of t Met t Ordinance No. 655 relating to gambling, and I- will familiarize( mysO with the c�op-;6vnts thereof. • S gnature of author a officer of organizzation ate: --a -!- Subscribed and sworn to before me a notary public on this day of 19 Signaturs of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on • RECEIVED • Dear council, any 2�?nr10 CCTV of MUTGHINSON This letter is in regards to frequent trespassing of snowmobiles through our neighborhood. This is my second winter living on Barley Street and as you may know our area used to be an open field. The non -stop snowmobile traffic we have on our street is becoming a nuisance if not a hazard. On the first snow of every winter they begin to drive down our street. Unfortunately it doesn't stop there. Once the road is plowed many of the snow goers drive through our yards. We all have new trees, landscaping, and sod, and for obvious reasons we do not appreciate this at all Many of us have tried to divert the traffic using signs, fencing, and boards. In some cases this has only made the problem worse as the snow idiots weave around our obstacles and crush newly planted trees and rip up sod. Another facet of this dilemma is the destruction of our driveways. The metal studs and carbides on the skis are slicing through our concrete and tar. It only took about 4 passes through my driveway to cut into the tar. Besides our driveways the street is becoming markedly worse with groves and marks from end to end. I have spoken with the police department (as have many people on my street) about the constant flow of snowmobiles through our street. An officer informed me that the ordinance states the one must drive his/her machine from their residence and the shortest • distance to a governed trail. There is no trail to the north of our neighborhood, just the river. I also have heard the speed limit is 10 mph and this could be wrong, but surely it is not 60 mph like most of them go. Nearly everyone in our neighborhood has children who play outside in the snow and the speeds at which snowmobiles come through here has many parents worried. Just last night my neighbor's kids had someone drive through their snow fort. What if they would have been in there? We have tried to stop some of trespassers but they speed up and usually give us the bird. The also retaliate by making a few more passes through our yard later in the day. I have two pictures of snowmobilers going through my yard and will soon find out who owns these snowmobiles. The police have supposedly stepped up patrol in our area but the officer agreed with me that catching these people would be nearly impossible. On any one Friday night, Saturday and Sunday, one can see at least 2 -3 snowmobiles every 10 minutes. These are rpt people going from their house to a trail. Barley Street residents have just paid for a new road this last slimmer that is being tom up day after day. Most of us have new trees, landscaping and sod that are being destroyed. The money we have spent on these items will have to be spent again and again if this continues. I am slue there is away to divert this traffic off of Barley Street, either by creating a trail to bypass it or by making it illegal to drive through our street. To get a good picture of what I am talking about, take a drive through our lovely new neighborhood this week. It's the one that looks hike a WWI battlefield. • Rich Bartell 550 Barley St SW / —A� RESOLUTION AUTHORIZING SNOWMOBILE MORATORIUM Resolution No. 11407 • WHEREAS, the City of Hutchinson Police Services, Park Department, Street Department and the City Administrator have received an increasing number of complaints concerning snowmobiles on private property and boulevards; AND WHEREAS, efforts to solve the problem through education and enforcement have not been successful; AND WHEREAS, the City of Hutchinson does not have the equipment to property enforce the snowmobile ordinance stated in Section 8; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the City Council authorizes a moratorium restricting snowmobile traffic within the corporate city limits of Hutchinson to the main corridors until April 1, 2000. 2. That the City Council has established the main corridors to be the Luce Line Trail, the Crow River and its tributaries, and Grant -N -Aid trails. 3. That this moratorium does not include private properly if permission has been • granted by the landowner. 4. The Park Department agrees to establish drop areas for snowmobiles being transported to trails. Adopted by the City Council this 8th day of February, 2000. Mayor ity Administrator to � � • 0 77 The following City Ordinances are presented to you to ensure public safety within the City Limits and upon trails. Please read this material and if you have any questions, contact the Hutchinson Police Department at (320)587 -2242. • • RESTRICTIONS: Snowmobiles may travel on designated trails and in a direct route to and from the trails. It is unlawful to operate snowmobiles on sidewalks or walkways, boulevards, Private property, school grounds, parks, sliding and skating areas, and golf courses without permission from the owners. Also be advised that snowmobiles are not permitted within a two block radius of the Main Street Business Area (Highway 7 to 4th Avenue S.E.). SPEED: THE MAXIMUM SPEED ALLOWED IS TWENTY (20) MILES PER HOUR IN ALL AREAS INCLUDING THE STATE TRAIL. HOURS OF OPERATION: Snowmobiles shall not be operated between the hours of 10:00 p.m. and 7:00 a.m. Sunday through Thursday and 12:00 a.m. and 7:00 a.m. Friday and Saturday. `" Note: City Curfew Ordinance Sec. 10.40 applies to all minor persons under the age of seventeen (17) years. It is unlawful for minors to be or loiter, upon the streets or public places after 10:00 p.m. No operation of snowmobiles by minors is allowed after 10:00 p.m. EQUIPMENT: Riders are encouraged to always wear helmets! Snowmobiles should have standard noise reduction mufflers, adequate braking systems, a safety or kill switch, and one clear operating headlight which illuminates 100+ feet. ENFORCEMENT: The Hutchinson Police, the McLeod County Sheriff, and the Minnesota Department of Natural Resources (DNR) have concurrent jurisdiction over the trail and street areas. Z - ,A 0 I • Hutchinson City Center Hl Ha Street SE Hutchiasoo. \IIV 55350 -2522 320- 587.5151/Fm 320 -234 -4240 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Status of Airport — Phase U Improvements DATE: February 2, 2000 The construction of the Airport Terminal and Maintenance Hanger is several weeks behind schedule. We are calculating Liquidated Damages to be deducted from the contract to compensate the City for additional consulting costs, staff time, loss of • revenue and other issues. We will be presenting an estimated cost of services to the Council for consideration. We will also give an update on the status of the project. cc: John Olson— Assisuant Public Works Director file: Airport Phase 11 0 Prins d on reryckd paper - ;aa: Cem DU` Ur[`r V'.r[h, }u ne ['S Ninnespu4ie. Kinnesntn 5544 0 February 4, 2000 Mr. Gary D. Ylotz City Administrator City of Hutchinson 111 Hassan Street Southeast Hutchinson, MN 55350 Sobled: Hutchinson Source Separated Organics Composting Facility Evaluation of Aerobic Composting System Bids Dear Mr. Plotz: In response to the Request f o r Bids f o r an aerobic composting system that was issued in early rc i a p ho e c January, two companies responded with bids. These were NaturTech Composting Systems, Inc. and Green Mountain Technologies — West, LLC. Earth Tech was asked to review these G bids and our comments follow below. j Facsimile Both companies appear to have comparable technologies and both companies meet the fimctional specs. The exceptions and non - conforming items indicated in both companies' proposals were few and should not significantly impact their capabilities in meeting the requirements of the project. Regarding pricing, NaturTech submitted a price of $278,148 and Green Mountain submitted a price of 5313,910. Subsequently, in a follow up clarification • with Natufreclr, they reduced their price an additional 55,000 (computer, printer, controls deduct) bringing ftir total pricing to $273,148. This is a price differential of $40,762. Based on this review, both vendor proposals meet the general and technical specifications with NaturTech being the low bidder at $273,148. Please let me know if you have any further questions. Sincerely, Earth Tech, Inc. Tim L. Project Manager • E A H T H L, T E C HI A tyrm wrrAA6 TU4AL Lm. CO~ � —(2, Ut }; l..un Qu. Urnc Vureh, >uirc 1 +5. Minneapolis. Jrinne sots 5544 ' • February 4,2000 Mr. Gary D. Plotz City Administrator City of Hutchinson 111 Hassan Street Southeast Hutchinson, MN 55350 Subject; Hutchinson Solace Separated Organics Composting Facility Evaluation of Above - Ground Vehicle Scale Dear Mr. No= In response to the Request for Bids for an aboveground vehicle scale that was issued in early January, two companies responded with bids. These were Kennedy Scales, Inc. and Fairbanks Scales. Kermedy Scales submitted two bids — a base bid and an alternative bid. Earth Tech was asked to review these bids and our comments follow below. Facsim i{c I Regarding Kennedy Scales, Inc. their base bid met the functional spec issued by the City. Their alternative bid, however, didn't as they bid load cell suspension links. This load cell a , , . s ; , - a 4 19 system is not the preferred one. The bid price for Kennedy Scales' base bid is $79,817. • Fairbanks scales submitted only a base bid. Though they did submit a bid bond in the amount of 5% of the bid price, it was received late and can be considered unresponsive. Fairbank's bid price is $73,529. However, they did not meet the functional specs in several ways including not submitting a bid on the CCTV system, software system, and ticket printer. Additionally, the installation cost for Fairbanks is significantly higher. The additional cost for these items would likely put them over the base bid for Kennedy Scales. Even taking out the cost for the CCTV system, software system and ticket printer in the Kennedy Scales bid (doing an apples to apples comparison) puts Fairbanks as the higher price proposal. In summary, Fairbanks did not provide bids for key components required in the specifications, their bid bond came in late and in an apples to apples comparison they still were the high bid. Based on this review, Kennedy Scales appears to be the most responsive, low bid vendor with their base bid of $79,817. Please let me know if you have any further questions. Sincerely, *1 " 4—tz �Ti Project Manager • E A H T H@ T [ C N A � wrFAW 411 Iro. COWAW s�.yq Csmpu. Ur. +c Vurrh, $Dire x-s. \finneapnli +. \Sinneen t¢ till= • February 4, 2000 Mr. Gary D. Plotz City Administrator City of Hutchinson 111 Hassan Street Southeast Hutchinson, MN 55350 Subject: Hutchinson Source Separated Organics Composting Facility Evaluation of MSW Organics Handling System Bids Dear Mr. Plotz: cone and In response to the Request for Bids fora MSW organics handling sy stem (Conveyors Telephone sorting platform) that was issued in early January, only one company responded with a bid. This company is Bystrom Conveying & Process, Inc. Earth Tech was asked to review their s n n bid. Our comments are below. Bystrom met the general requirements of the request for bids document including the requirement to submit a cashiers check, a certified check or a bid bond. Based on our review of their bid they appear to meet the functional specifications of the request for bids. Their exceptions to the specifications do not appear to significantly impact their capabilities in • meeting the requirements of the project. The total pricing including freight is $143,340. The pricing on the organics handling system itself carne in at $96,462 plus freight. This seems reasonable. The pricing for controls came in at $41,178 and requires further clarification and refinement. At this time it is recommended to award the bid to Bystrom for the $96,462 organics handling system component but hold off on awarding the system controls portion until further review and discussions with the vendor can be completed. Please let me know if you have any further questions. Sincerely, Earth Tech, Inc. Tim L. Goodman Project Manager • E A H T H L1 T A c w A tq= evrrxwrrnYMr LTD. C(MMANY .u.. Ccmpu, Dn•s \„r, h. 1u, u• x',. ?, In n. apn 1, I. >(,n nssou „44 • February 3, 2000 Mr. Gary D. Plotz City Administrator City of Hutchinson Ill Hassan Street Southeast Hutchinson, MN 55350 Subject: Hutchmson Source Separated Organics Composting Facility Evaluation of MSW Organics Handling System Bids Dear Mr. Plotz: In response to the Request for Bids for a MSW organics handling system (conveyors and scaring platform) that was issued in early January, only one company responded with a bid. T. l e p h a n e This company is Bystrom Conveying r& Process, Inc. Farth Tech was asked to review their 6 bid. Our comments are below. Facsimile Bystrom met the general requirements of the request for bids document including the requirement to submit a cashier: check, a certified check or a bid bond. Bash on our review 612 r - A 4 99 j of their bid they appear to meet the 5mctional specifications of the request for bids. Their exceptions to the specifications do not appear to significantly impact their capabilities m meeting the requirements of the project The tool pricing including 5eight is $143,340. The • pricing on the system itself seems slightly higher than anticipated but not totally unreasonable (596,462). However, the pricing for controls (541,178) teems very high. The pricing for controls is equal to approximately 42% of the system coat. Other bids on other projects have seen a number closer to 5% to 10 If the City makes the determination to award this bid to Bystrom they should consider rejecting that portion of the bid dealing with the controls and getting agreement from Bystrom to negotiate a lower price for the controls. Please let me know if you have any further questions. Sincerely, E Tech,Inc Tim L. Goodman Project Manager • E A 9 T N@ T 9 C M A OF= WE ?OY iro. CwwNr —( �z f �..•; �..rr6, S..v .'S. XLune a pull s, 5l i nnv,nt• 5541. lumps• Uri.r • February 3, 2000 Mr. Gary D. Plotz City Administrator City of Hutchinson 111 Hassan Street Southeast Hutchmsori, MN 55350 Subject: Hutchinson Source Separated Organics Composting Facility E va l ua t ion of Telescoping Radial Conveyor Bids Dear Mr. Plotz In response to the Request for Bids for a telescopmg radial conveyor that was issued in r�lrpn o. December of last year, two companies responded with bids. These c ompanies were T.I.P. Inc. and Thomas E. Moore. Inc. Earth Tech was asked to evaluate these bids and that evaluation follows below. Facsimile T.I.P. submitted a bid price of 539,355 including freight Thotras E. Moore submitted a bid price of $33.000 but specifically noted that this does not include delivery or installation Gr2.55 r. 2190 T.I.P. appears to meet the specifications laid out in the request for bids. Thomas E. Moore does not meet these specifications in several ways. • First, Thomas E. Moore quoted a system with a 30" wide belt whereas the specifications call for a 36" wide belt. Second, the specificatiom tali for a "...state of the art remote touch pad frill function radio frequency controL The remote cool shall control a ll fim nt ctio of the piler, start or stop, in -feed belt speeds, boom pivot - left or right - boom raise or lower and boon conveyer telescoping in and ouL" The conveyor Proposed by Ibm"s E. Moore does not include a remote control. Third, the Milestone telescoping boom piler proposed by Thomas E. Moore has wheels that extend beyond the load hopper and would not be functional in this application unless significant modification was made to the convcymr. To bring Thomas E. Moore's bid up to functional spec, either through conveyor modification or bidding a different conveyor, would increase the cast of their bid. This, m addition to the associated freight charges, would price them higher than the T.I.P. bid. Please let me know if you have any further questions Sincerely, Earth Tech, Inc. /HlJ Tim L. Goodman Project Manager • E A R T H@ T ■ ti X A UPW EMANAnOW LM COitNMNY / ,o33 Campus Dr,.e Nor,h. Suite 175, Minneapolis. Minnesota 5544 • February 3, 2000 Mr. Gary D. Plotz City Administrator City of Hutchinson 111 Hassan Street Southeast Hutchinson, MN 55350 Subject: Hutchinson Source Separated Organics Composting Facility Evaluation of Automatic BagginOldletizing System Bids Dear Mr. Plotz: In response to the Request for Bids for an automatic baggingtpalletizing system that was telephone: issued in early lamuary, four companies responded with bids. These companies were Automation Plus, Creative Packaging, Premier Tech and Thiele Technologies. Earth Tech 6 12.5 n 1. r on, was given the task of evaluating these bids and that evaluation follows below. Facsimile: Two of the bids (Creative Packaging and Thiele Technologies) did not include a bid bond, cashiers check or certified check with their bid. In fact, Creative Packaging even noted this 6sa.SSs -se99; as an exception to the specifications in their bid. Under General Instruction to Bidders, page 2 of the Request for Bids, it is stated that, "Ibe bid shall be a ccompanied by a cashiers check, bid bond, or certified check, payable to the City of H� t Minnesota, for not leas d>&n • five percent (5 %) of the amount bid." Since this is a of the City, these bids were deemed non - responsive and excluded from further technical consideration. The attached table shows a side by side Pricing comparison of all four bids. Two bids in particular (Automation Plus and Premier Tech) were evaluated from an economic and technical perspective. A comparison of the conveyor /equipment components of these two bids show Premier Tech to be lower priced at 5401,580 versus 5448,549 for Automation Plus. Adding in additional "hard" costs for eagineermg, i isttumentation, controls and freight (transportation) costs brought the two a little closer together. However, Premier Tech was still the low bid by 531,429. Total "hard" price for Premier Tech is $435,120 as compared to $466,549 for Automation Plus. "Soft" costs such as unloading, installation, start-up, training, spare parts and color setup were excluded from the evaluation for several reasons. First, due to the nature of what is included in these costs an "apples to apples" comparison is very difficult. For example, unloading, installation, st art -up, and training show the greatest variance in cost (ova 530,000). Premier Tech provides a breakdown of this cost whereas Automation Plus does not. Also, recommended spare parts may be subjective in nature and again be difficult to compare. Second, it is our understanding that the City has yet to dcmrmme whether it will utilize City labor for some or all of the installation. The roll of the selected vendor may be frill installation and responsibility, or some level of consultation and general oversight - The cost difference for these two levels of service could vary significantly. In tatking to City staff • E A R T H T t C M . eydifill 0 Mr. Gary D. Plotz City of Hutchinson February 3, 2000 Page 2 it is their thought that these items could be negotiated with the successful vendor after contract award. With regard to exceptions to the specifications, both Automation Plus and Premier Tech listed a variety of nonconforming exceptions. It does not appear that any of the exceptions listed by tither company would significantly impact either any from meeting the requirements of the project. Related to this, it appears that the technologies offered by both companies meet the overall specifications and could perform the job required by the City. In summary, since neither Creative Packaging or Thiele Technologies submitted a bid bond, cashiers check or certified check and since this is a requirement of the City, these two bids were deemed non - responsive and excluded ft cm further technical consideration. It appears that both Automation Plus and Premier Tech meet the overall specifications despite a number of nonconforming exceptions. Both companies offer technologies that can perform the job required of them. The capital costs and additional "hard" costs (engineering, instrumentation, controls, frright, etc.) show a cost difference of over 531,400 with Premier Tech being the low bid. Cost associated with unloading, installation, start-up, training, spare puts, etc. appear to be higher for Premier Tech. However, these costs can be more subjective and an "apples to apples" compaison is very difficult These "soft" costs may be more easily negotiated once a contract is awarded and the City decides how they wish to handle system installation. Please let me know if you have any further questions. Sincerely, Earth Tech, Inc. Tim L. Goodman Project Manager E A R T H@ T O M ,.tP.,,"...no�. ,m cur.• e 0 9 m V m a N, N h. N N m l wl N N e n ei N O i 1 <` CITY OF HUTCHNSON COMPOSTING PROJECT AUTOMATIC BAGOINGIPALLETIZNG SYSTEM BD PRICING COMPARISON C N Receiving Hopper' Bulk Products Feeding Conveyor $29,596 $10,450 $18,400 $11,334 $12,580 $17,465 NOT PROVIDED NOT PROVIDED Volumetric Feeder $21,305 $28.715 $24,000 $46,020 Bag Outteed Conveyor $6,975 $6,996 $8.030 $6,930 Flattener IMeed Conveyor $4,850 INCLUDED ABOVE $15,750 - $20,030 Bag Accumulator $1,845 $8.975 $7,880 $9,980 pacing $4,150 INCLUDED ABOVE INCLUDED ABOVE INCLUDED ABOVE Pallet Transfer $10,410 INCLUDED ABOVE INCLUDED ABOVE INCLUDED ABOVE Pallet Accumulator $2,310 $6.580 $3,930 $5,410 CONVEYOR SUBTOTAL $ 91,190 4 77,1199 5 19,635 6 88,370 EQUIPMENT FFSBagger" $88.375 $88,160 $80,220 $162,810 Bag Flattener $18,975 $22,040 $21,075 $9,710 Palletizer $136,290 $171,110 $177,020 $188,520 Wrapper $64,250 $89,240 $83.585 $77,240 EQUIPMENT SUBTOTAL $ 309,890 6 370,580 6 381,900 6 430,280 T 401 446 51, 5 ,0 ADDITIONAL SYSTEMITRANSPORTATION COSTS Engkmenrl nmirumemalbrJContmis $20 ,355 $11,000 NCLUDED ABOVE INCLUDED ABOVE In -Fack" Startup $2,985 NO FACTORY STARTUF NO FACTORY STARTUP NO FACTORY STARTUP Tr bon S1e $10,200 57,000 $11,600 NOT PROVIDED &OB T 10. TOrAL FOR ALL. COSTS ABOVE 4 435,121 8 649 5 OTHER COSTS "' Unioadirg/Insa9e8wdOn -Sila Start- Up/Training $86,420 $64,580 $20,000 =PROVIDED Recommended Spare Parts $16,056 $9,309 NOT INCLUDED Non - Standard Color Set $1,830 58,000 NOT PROVIDED Prernier Tech - 2 5-hP drives; Automation Plus - 3 1-hp drives; Creative Packaging - 1 3-hp drives. In reviewing costs for the FFS Bagger R was discovered Net Automation Plus made a math error and left out the cast for a spout adaptor to handle ION bags. This $1,500 deco Is now Included in the cost presented In the table. "' These Rams are to be negotiated with successful vendor after contract award. uZ:ui uu tr:4a I-A-1 b1Zaat2499 hAUlu thin Iy001 /001 M E M O • • Date: February 7, 2000 To: Rarely DeVries, Director Water & Wastewater Operations 320 - 234 -4240 - FAX cc: Ed Nevers, Donohue & Associates 920- 208-0402 - FAX From: Scott Young Subject: Change Order Values WWTP Bio-Solids Facility You asked that we provide examples of construction contracts that included change orders in excess of $25,000. We have listed below several examples that include change orders in excess of $25,000, including both additions to, and deductions fiom, a contract This list it not exhaustive, but provides a range of projects where the value of a single change order exceeded $25,000. Community Project C. O. Value Reference Date Faribault, MN WWTP Improvements $62,682.00 C. O. No. 8 April 1999 Mankato, MN WTP Waste Facility (S36,272.00) C. O. No. I May 1998 Zimmerman, MN New WWTP $28,680.43 C. O. No. 2 April 1999 MC -ES (MWCC) Empire WWTP $43,505.00 C. O. No. x Clear Lake SD, IA West Side Conveyance $91,121.00 C. O. No. 1 November 1998 Cleat Lake SD, IA West Side Lift Stations 5138,242.00 C. O. No. 4 March 1999 Chaska, MN WTP Improvements $43,428.00 C. O. No. x Lakeville, MN Lift Station 18 $34,881.00 C. O. No. x Brooklyn Park, MN WTP Improvements S65,698.00 C. O. No. x Additional project examples can be developed, if necessary. In the six (6) state area where I have experience, I have yet to encounter a legal challenge to a change order unless it exceeded 25% of the original contract value or was completely unrelated to the project scope. We would note that several issues speak to the question of allowable change order values. The MC -ES (MWCC) includes language in their construction contracts that establish the contractor's feed fee based upon the value of the change order. Specifically, change orders over $50,000 allow a different fixed fee than change orders under $50,000. Based upon this language, change orders over 525,000 are contemplated by the Metropolitan Council. State agencies reviewing and financing municipal water and wastewater projects, including the MPCA and the Public Facilities Authority (PFA), routinely include contingencies for project financing after the project has been bid Typically, this value is 5%10 of the construction cost, which allows for change orders over $25,000. These contingencies have been used, and sometimes exceeded, in the past Please let me know if I can be of further assistance with this matter. L ; %Wmk\DonohueW502NC0rtes\0=ge Order Vah,o • E A R T H t a C H A taco wramu770 w LTD. CLM AWY 7—A • W e January 18, 2000 Mayor and City Council City of Hutchinson 1 I 1 Hassan Street Southeast Hutchinson, MN 55350 -2522 Re: Biosolids Drying Project Dryer Procurement Contract Proposed Change Order No. 2 Dear Mayor and City Council, __rrlE r__ _ - - ._r5 - - ` 1 - ` - - --�2 Attached for your review and approval is proposed Change Order No. 2 for the referenced project. Change Order No. 2 includes the deletion of a cyclone separator from the dryer system procurement contract and the addition of a baghouse in its place. Further, the addition of the baghouse will eliminate • the need to include an air scrubber in the building addition project currently under design. This project change is necessary to meet air emission standards while eliminating the need for an expensive air scrubber system. Change Order No. 2 also accommodates additional costs associated with extending the substantial completion date until this fall. The substantial completion date needs to be extended to accommodate the time needed to include the fabrication, installation, and operation of the baghouse into the rest of the project. The exact date is being determined and is influenced by the review periods of the MPCA and the air permitting process. We will discuss and present the recommended substantial completion date with you during our review meeting on January 25. Sincerely, Q S .T6MU-3,1, Ed Nevers, PE Enclosures: Change Order No. 2 Copy: Randy DeVries, City of Hutchinson Scott Young, EarthTech CHANGE ORDER NO. CHANGE ORDER COMMENCEMENT OF DATE OF ISSUANCE January 18 M00 CONTRACT TIME August 30, 1999 OWNER Citv of Hutchinson CONTRACTOR McCormick Construction COmDanv PROJECT Biosolids Drying Facilities CONTRACT NO. ENGINEER Donohue & Associates. Inc. YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENTS DESCRIPTION: Incorporate into the project the addition of a baghouse, revised induced air fan, and appurtenant items as defined in our correspondence dated November 16, 1999 (copy attached). The addition of the baghouse and revised induced air fan is in lieu of the cyclone separator and induced draft fan originally specified. Change order cost information and assumptions made on the unit to be provided were given in McCormick Construction correspondence dated December 10 and 16, 1999. This change order also includes costs associated with the unloading, installation, erection, and start -up of the baghouse and induced air fan; and for labor and administration costs associated with extending the substantial completion date of the project to include the fabrication, delivery, installation, and start-up of the baghouse unit into the rest of the project. An evaluation of the costs and assumptions were completed, and certain changes were made to the unit to reflect expected operating characteristics. These changes and revised costs were presented in a letter from McCormick dated January 10, 2000. REASON FOR CHANGE ORDER: • The baghouse and appurtenant items are being provided in lieu of the originally specified cyclones and induced draft air fan. The addition of the baghouse is necessary to meet air emission standards and air permitting requirements while eliminating the need for an expensive air scrubber system. ATTACHMENTS: AS REFERENCED ABOVE CHANGE IN CONTRACT PRICE Original Contract Price: $ 1.302.700 Net increase (decrease) from previous Change Orders: S (8.200) Net increase (decrease) of this Change Order: S 151.906 Revised Contract Price: $ 1,446,406 CHANGE IN CONTRACT TIMES Original Contract Times: (dms or dares) Substantial Completion: March 27, 2000 Ready for Final Payment: April 27. 2000 Net increase (decrease) from previous Change Orders: (days) Substantial Completion: 0 Ready for Final Payment: 0 Net increase (decrease) of this Change Order: (days) Substantial Completion: Ready for Final Payment: Revised Contract Times: (da,s w dares) Substantial Completion: Ready for Final Payment: CONTRACTOR agrees that this Change Order includes any and all costs associated with or resulting from the change ordered herein. including all impacts, delays. and accelerated costs. Other than the dollar amount and time allowance listed above. • there shall be no other dollar or time compensation as a result of this Change Order. Donohue 8, Associates, Inc. CHANGE ORDER Project No. 10117 CO-2 THIS DOCUMENT SHALL BECOME AIN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECO'NIMENDED: Bv: S Ar ` ENGI NEER (slgwrure) Date: // Iff / 2 000 Donohue & Associates. Inc. Project No. 10117 APPROVED: BY: OWNER (signarurn Date: ACCEPTED: By: • CONTRACTOR Isigrtarure) Date: CHANGE ORDER CO -2 MOCORMICK MCC CONSTRUCTION COMPANY • 7736 COMMERCE CIRCLE, ROCKFORD, MN 55373 Phone: (612) 477 -4774 Fax: (612) 477 -5174 January 10. 20uw Mr. David Froh P.E. Donohue and Associate. 4343 South Taylor Drive Sheboygan WI 53081 RE: City of Hutchinson Biosolids Drying Facility Baghotue Change Order — Clarification of Pricing (Revision #1) As you requested we are breaking down the associated costs which total the baghouse estimate previously sent to you dated December 10` 1999. The associated costs are as follows: Delivered Cost of the Unit: $124,218.00 Additional Labor Time for Constructio S 4,800.00 Additional Access Platfornss and Ladders • Material and Labor. S 3,248.00 I�klss Field Equipment and Crane Time: S 3,150.00 Increase in Labor Costs due to Raises Given After the First of the Year S 4,050.00 Additional Pmjea Management, Shop Drawing Submittals, Office Admini Time, Bonding: $ 12.440.00 Total Change Order #2 $ s 'r. ;,9 3 15 t 4e 6 We hope this information provided helps clarify the associated oosts with the baghouse Change order. If you have am questions. please call. Sincerely. David Kammerer Project Manager McC Inc. • MDK/pJo Attachments: Pgs. I — 3 Baghouse Description � -('t) access doors. The main shaft is made of 18" tubular steel supported by 7 15116 bearings. The dryer is insulated with 2' of high temperature fiberglass insulation and covered with a 14 gauge outer skin. Connected to the shaft are 44 adjustable paddles. Also included are (4) replaceable agitator plates and (5) air dams. i he drive includes a 150 HP explosion proof motor. a belt drive and an O.S.H.A. approved belt guard. 17"EM 2. EXHAUST FAN rated for 25.000 ACFM @ 24" S.P. and 200 Fan is arrangement 9� The inlet and outlet are both flanged_ The drive is a 200 HP explosion proof motor with belt drive an O- S.H.A. approved belt guard. An electrically operated opposed blade discharge damper is included t control air flow. Qum as Der specification 85 dba uninsulated. REVERSE JET BAGHOUSE: 3.1 MODEL 375.10 TOP REMOVAL UFT OFF DOOR DUST COLLECTOR Fater Technology Umitr dust collector to be 89 welded and factory assembled in largest piece rAnstruc>ron PracNeal to minimize 11ol erection. The unit Is designed for 2r WG dust -tight operation. as follows ' 32 Clean Alr Plenum PAGE 1 . �._ SCOTT EQUIPMENT COMPANY • 605 4th Avenue N.w. " New Prague. Mtrmesota 56071 Phone (612) 758 -2591 • Fox (612) 758 -4377 . Wd? V9 Ci h • QUOTATION DATE_ 1110/00 QUOTATION NUMBER 99- 1355RS 0 10 gauge HRS A36 all welded construction with flanged exhaust Weather tight gasketed doors are saaled with minimum six(6) point handwhew hclddown. Top doors are 12 gauge with 2" insulation and 18 gauge skin underneath, stiffened forthe 28' negative design. 3.3 Handrails Handrails quoted are angle 2)001W with toe plate and three rails. 3.4 Reverse Jet Cleaning Mechanism and Controls. a) Compressed air header_ b) Diaphragm valves 1 7270. c) Blow pipes are 1 WO schedule 40 pipe. d) Pipe coupling between diaphragm valve and blow pipe. e) Solenoid valves mounted in a NEMA 4 enclosure. f) Diaphragm vaave to purge moisture form header. g) Brass tube fitbnge and Polyethylene tN resistant tubing plumbed between diaphrag rn valve and Solenoid. h) Compressed air gauge: 2 1/2 - diameter. 0-150 psig. 1) 20 position automatic solid state sequential timer with indicating lights for 115V, IPK 60Hz - operation, mounted in a NEMA 4 enclosure. j} Magnehelic differential pressure gauge 0-15 W G with bracket for leg mounting and air fDW on duty side to protect magnehelle tube from plugging. 3.5 Tubesheet - ..,,,.. 3/1 G gauge HRS A36 vrilh sttffeners located between every other row. Designed for snap bold bag a*d .., : 3.6 Cages (375) 11 gauge HRS 10 vertical wire cage with 11 gauge rings. Full pan bottom and venhui tack welded as integral part of the cage. 6' O by 10' long. 3.7 Filter Media (375) bags, 16oz Nam", 6' 0 by t0' long with snap ring tubesheet. SS ground wires. 3.8 Housing 10 gauge HRS A36 all welded construction. 3.9 Hopper 3116' gauge HRS A36 all welded construction. 60' pyramidal with 8' discharge. Complete wuth 20- inch diameter hinged and damped mspectionlaccess door in each pyramid. 40' inlet sized for a maximum velocity of 3.500 FPM with deflector to prevent bag abrasion. Structural mounting flanges. (4) Poke holes with cap 4" in both hoppers. 6' square plate on hopper new discharge. Inlet centered between hopper (reference drawing). 3.10 Structural Structural support legs designed for 100 MPH wind load at customer specified seismr- zone Provid 5 feet clearance below hopper discharge flange. (it seismic zone is not specified, zone two will be use.) NOTE_ It calculations and for PE Stamp required, a fee w111 be charged. cc: 0 PAGE 2 `.,CC SUIPMENTCCMPANY . 605; h ivenue N.W • New Prague. Minnescte 5=071 - Phcne 0612) 75 &2591 • F,=(612)75S-43 r QUOTATION DATE: 1/10100 3.11 Paint a to all surfaces. Prime Collector to fan has a SP-2 interior and exterior prep mat, per spec pp Under irpulaiion and primer inside plenum. Finish coat on all exposed metal. Handrai3s and ladder we safety yellow. Structural spec color. 3.12 Insulation skin boded and sealed 2 x S# Mckwool insulation with 16 gauge gWvanixed NOTE Bags, cages. instnrments. supports and ladders to ship disassembled for the main collector. QUOTATION NUMBER -* 99 -13WRS -- 4. SCREW CONVEYOR Discharging material from indrvldual baghouse, hopper & airlocks IT'El+ll to the elevator kg. Screw is compkte with drive and OSHA guard. rTEM 5. (2) ROTARY AIRLOCKS 10' x 8' constructed of carbon steel in all product conta HP area. The prndbw a capacityyt f .40 CFR and is to operate at 15 RPM, It Is 0 loco TEFC motor; argtaln drivq and;O.S.HA. approved guard. This airlock Is to be located at the discharge of each bap house hopper. ITEM 6. FEEDING SYSTEM Model 901 screw feeder constructed of 304 stainless steel in all product contact area. This feeder is rated for .033 CFF;L variable speed drive to operate between 20 �..a i-)n 001A nrk to inril uia n I HP inverter didv aynk+ nn ny. f • MSC MrrnRM1rx CONSTRUCTION COMPANY 7738 COMMERCE CIRCLE, ROCKFORD, MN 55373 Ph one: (612) 477 -4774 Fax: (612) 477 -5174 December 16, 1999 Mr. David Froh P.E. Donohue and Associates 4343 South Taylor Drive Sheboygan, WI 53081 RE: City of Hutchinson Biosolids Drying Facility BaghouW Change Order — Clarification of Pricing Dear David, As you requested, we are breaking down the associated costs which total the baghouse estimate previously sent to you dazed December 10 1999. The associated costs are as follows: Delivered Cost of the Unit: $141,062.00 Additional Labor Time for Constntctionanualliman: $ 4,800.00 Additional Access Platforms and Ladders Material and Labor. S 3,248.00 Additional Cot for Pressure Relief Ducting Material and Labor. f 6,050.00 Field Equipment and Crane Time: $ 3,150.00 Increase in Labor Costs due to Raises Given After the First of the Year $ 4,050.00 Additional Project Management, Shop Drawing Submittals, Office Administrati Time, Bonding $ 12- 440.00 Total Change Cyder #2 5174,800.00 We hope this information provided helps clarify the associated casts with the baghouse change order. If you have any questions, Please call. Sincerely, �� David Project Manager McC Inc. • MDK/pjo 7-61) ,uccoRMlcx CONSTRUCTION MSC COMPANY 7738 COMMERCE CIRCLE, ROCKFORD, MN 55373 Phone: (612) 477.4774 Fax: (612) 477 -5174 December 10, 1999 Donohue and Associates Attu: David Froh, P.E. 4343 South Taylor Drive Sheboygan, WI 53081 Contract: City of Hutchinson Biosolids Drying Facility Equipment Procurement and Installation Re: Baghouse for Dryer System Change Order Dear David, As you requested, we are quoting the price to provide a baghouse, in lieu of cyclones, for product collection within the drying system for the Biosolids Drying Facility. Our quote is based on the specification you provided us dated November le, 1999. Derails of our quote follow below: INCLUSIONS 1. Provide bagbouse collector and fan system for drying system as specified in R.F.Q. dated November 16` 1999. 2. Reverse jet baghouse with 5,887 sq. R filter area for a 4.25 to 1 air to cloth ratio. Construction is carbon steel housing, AR200 hoppers and product inlet. Includes 375 — 16 oz Nomex begs 3. Exhaust fan rated for 25,000 ACFM at 24" S.P. and 200° F. Fan is arrangement 9. Drive is a 200 HP explosion proof motor with belt drive and OSHA approved belt guard Includes electrically operated opposed blade discharge damper. Fan to be 85 dlba uninstdated 4. Two rotary airlocks 10" x 8" constructed of carbon steel in all product contact areas Units have capacity of .40 CFR and are to operate at 15 RPM. 5. Shop drawing submittal and review Lime. 6. Labor for installation and construction of structure, baghouse, guardrails, platforms and installation of bags. 7. Ducting explosion doors to wall of building (assumed 3' distance). q -ot) Page 2 • December 10. 1999 Lfr Da4id Froh CLARIFICATIONS/EXCEPTIONS L Baghouse painting to be as follows: All carbon steel interior surfacers will be prepped and painted as per specification. All interior A1u00 surfaces will not be painted The exterior of the baghousc will be primed, then the insulation will be applied and covered with a galvanized metal skin. All a terior surfaces not mmi ated will be prepped and painted according to specification. 2. Exhaust air from pellet plant cyclone will d ischarge directly to outside. 3. Wall and roof penitrations by others. 4. Luvars and stale by others. 5. Time for preparation of shop drawings approximately three weelm Time required for equipment fabrication and delivery after receipt of approved shop drawings is sixteen weeks. PRICING • The price to perform the above Scope of Work is One ffwrdrrd Seventy Fow 7housmrd Rghr Kurrdrtd (5174, 800.00) dollars This quote is good for thirty days. Note: This will be change order #2 for the project pease call if you have any questions. Sincerely, David Kammerer Project Manager MCC Inc. MDK/pjo Project: MN3699, CO2 LJ N DONOHUE I) • November 16. 1999 Mr. David Kammerer McCormick Construction Company 7738 Commerce Circle Rockford, NIN 55373 Re: Hutchinson, Minnesota Biosolids Drying Facility— Baghouse Change Order Donohue Project No. 10117 Dear David: =HOP:: 320- 2s8- -_.a Enclosed is a revised technical specification for the proposed addition of a baghouse unit to this project. The technical specification has been revised per the discussion of our conference call of November 15, 1999, and in answer to questions posed in your letter dated November 10. 1999. Not all of the questions posed in your November le letter were directly answered within the revised technical specification. Additional general information and answers to thou remaining questions are as follows: • A revised "clear" ceiling height has been provided. The available height is 32' -6 ". This takes into account a six -inch concrete equipment pad and a two-foot deep ceiling beam that will cross the top of the baghouse. In a follow -up discussion with Rich Lucas of Scou, it appears the baghouse will fit under that ceiling height and within the present space allocations set aside for it. Please provide the remaining space allocations of the equipment ( baghouse, exhaust fan, conveyors, elevators, air intake, and anything else that may affect the building layout) as soon as you can so we can complete the building layout, size, and construction drawings. • We have deleted the requirement of the insulation package on the fan. We are considering enclosing the fan and motor assembly to control noise. • We will be providing you with a manufacturer contact for the vibration- sensing device. • The motor is to be (as all the motors within the facility should be) TEFC and suitable for operation in an area rated as Class 11, Division 2, Groups F and G. hazardous classified location. • The fan blades do not need to be spark resistant, but the interior of the baghouse should be electrically grounded. We trust these revisions will allow you to complete your proposal to provide this additional unit. Please provide a detailed proposal to me for evaluation and recommendation to the owner on acceptance. A change order to incorporate the unit will then be completed. Please expedite the submission of your proposal. Sincerely, Dave Froh PE Design Project Manager Enclosures: As noted The following are revisions to the Specifications dated November 16, 1999: The following revisions shall be made to SECTION 11000 - BIOSOLIDS DRYING SYSTEM: A. Page 11000 -9. delete Paragraph 2.06, and replace with the following: 2.06 BAGHOUSE A. Process Description: The fabric filter collector will be used to separate approximately 1,100 pounds of solids per hour from the air stream following a direct heat drying system. The granular solids are from municipal wastewater sludge. The sludge is generated from oxidation ditches, aerobically digested, and dewatered to about 16% solids (84% moisture). Fallowing dewatering, the sludge is processed by the drying system to reduce the moisture content from 84 %, to 8% through direct heat drying. B. Design Data: 1. Plant Elevation: 1,000 it above sea level. 2. Location of Control Equipment Baghouse will be located inside building. 3. Finished floor to ceiling height is 35 feet. However, a two-foot depth ceiling beam (that will cross over a portion of the baghouse) and a proposed 6-inch equipment pad will reduce available height to 32 feet 6 inch. Equipment, and access to equipment for maintenance and bag removal, shall be sized accordingly. 4. Ambient Temperatures: Outside -25 °F, winter, 105 °F, summer. 5. Gas Volume: 25,000 acfm at 275 °F. 6. Gas Analysis: Combustion gases, water, and solids. 7. Gas Moisture Content: 16.5% by volume. 8. Gas Temperature Range: 275 to 300° F. 9. External Static Pressure: To be provided by Contractor. 10. Inlet Solids Loading: 1,043 pounds per hour. 11. Inlet Solids Moisture Content: 8% by mass. 12. Solids Density. 75 pounds per cubic it (maximum), 50 pounds per cubic it (average). 13. Utilities Available: 480 Volts, 3 Phase, 60 Hertz C. Design Specifications: 1. Required Outlet Dust Loading: 0.01 grain per dscf as measured by EPA Method 5. 2. Maximum Baghouse Pressure Drop: 6 in. w.g. flange to flange. 3. Fan Noise: The sound level through the fan casings uninsulated shall not exceed 85 dB(A) at 3 feet. D. Equipment: 1. Housing: a. The housing (modules) shall be constructed of minimum 3/16 -inch thick mild steel construction. b. All seams shall be continuously welded to ensure the units are gas- tight. c. The modules shall be rigidly built and stiffened to withstand t 30 in. w.g. d. The can velocity shall not exceed 6 it per second, can velocity defined as the volumetric flowrate divided by the cross sectional area of the module minus the filter elements. e. The baghouse shall include a 20 -in. x 48 -in. hinged door to allow access inside the unit for inspection. I. The exterior surfaces of the collector shall be insulated with 2 -in. thick, 3 pound density rigid insulation on all main panels of baghouse and hopper. Insulation shall be covered with 16 gauge hot rolled steel stitch welded to main panels. The seams shall be sealed to keep insulation dry. g. The bagnouse shall include pressure relief doors of sufficient number to meet NFPA 68 standards. The pressure relief doors shall be hinged on top with adjustable Brixon latches on bottom. The doors shall be provided with safety chains to allow 70 degree maximum opening. h. The nousing shall have flanged inlet and outlet connections to the system ductwork. Flanged connections shall be bolted and gasketed with material for the maximum dryer temperature expected. i. The bagnouse inlet air velocity shall not exceed 3,000 it per minute. j. Inlets shall be equipped with ladder -vane baffles or perforated -plate baffles to distribute and reduce direct impact on the finer bags. The baff les shall be constructed of minimum 3/16 -inch thick AR225 steel. k. Provide appropriate electrical grounding for interior of baghouse (cages and bags). I. Shop assembly, system layout, and shipping techniques shall be utilized to maximize the size of shipped components and assemblies, and minimize the degree of field assembly and welding required. 2. Hopper. a. Provide insulated hopper for each module. b. The hoppers shall be pyramidal style hoppers constructed of minimum 3/16 -inch thick AR225 steel with a minimum 60 -degree side slope. c. Hoppers and structural steel shall be designed for loading with hoppers 100% full of particulate weighing 75 pounds per cubic ft and stiffened to withstand t 30 in. w.g. d. All seams shall be continuously welded to ensure the hoppers are gas- tight. e. The connection at the outlet of the hopper shall be flanged 3/8 -in. stubs drilled for connection to the rotary outlet valve. I. Each hopper shall include 24 -in. diameter boiled access door. g. Poke hole pipes with caps shall be provided on opposite sides of the hopper. h. Each hopper shall be furnished with one 6 -in. square pounding plate near the hopper discharge. 3. Finer Media: a. The filter media shall be selected for continuous maximum temperature rating of 325° F. b. The filter bags shall not exceed 6 -in. diameter and 12 ft length. c. The number of bags shall be selected for maximum gross air to cloth ratio of 6 to 1. d. Provide all ancillary equipment (e.g., cages, venturis) that is necessary to support the filter media. 4. Exhaust Fan and Motor: a. The fan shall be centrifugal type, single width having non - overloading horsepower characteristics. b. The fan unit shall be supplied with motor, motor base, drive belts, fan wheel, fan housing, and all required equipment for a complete and operable fan unft. c. Provide a radial vane damper at the inlet of the fan. d. The fan shall be constructed with the following features: • Flanged inlet and outlet • Gasketed access door hinged or bolted • Compression shaft seals • Split housing for ease of wheel removal • Threaded drain plug • Heavy duty channel base e. The fan housing shall be rigidly built and braced, and constructed of 3116 -inch thick hot • rolled steel. f. Fan outlet velocity shall not exceed 4,500 fpm, measured at the cutoff. g. Fan bearings shall be spherical - roller type bearings. The bearings shall be heavy duty, self aligning bearings that are lubricated continuously and equipped with a temperature monitor. • h. Fan wheel shall be backward blade or radial tip type. Select wheel type and size to achieve optimum fan static efficiency. t. Fan wheel to be statically and dynamically balanced. j. The fan wheel shall be adequately stiffened so the stress level of the wheel and wheel components does not exceed 50% of the yield strength of the materials being used. k. The peak fan pressure shall occur at a flow rate no greater than 509b of the fan rating. I. Vendor shall specify drive arrangement. The drive arrangement shall be furnished with a guard that meets OSHA requirements. m. The fan shall be constructed with the following safety features: Zero speed switch to activate a remote alarm and initiate shut off of the dryer burner. Vibration sensing device that protects rotating machinery from acceleration shock. The unit shall employ a magnetic circuit opposed by inertia and adjustable spring forces in the actuating mechanism. Measurement shall be of total destruction shock, not displacement. There shall be no moving parts except at set point. Reset shah be manual or electrical. Unit shall be self- powered. The switch shall meet the following criteria: Cover. High impact, ABS thermoplastic. Gasket: Thermoplastic styrene copolymer. Base: 360 aluminum, 0.4% maximum copper contents. Enclosure: NEMA 4. - Temperature: -40 to 300 degrees F. - Humidity: to 92% relative humidity. - Shock: 40 g 11 milliseconds. - Electrical Contact Rating: SPDT, 7 amp at 460 VAC. - Vibration Measurement Range: 0 to 4.5 g from 0 to 300 Hz. Setpoint Range: 0 to 4.5 g. Setpoint Adjustment: 1 turn per g. Reset Coil Power. 14 W. Reset Coil Voltage: 120 VAC. Accuracy. 5% of full range from 0 to 300 Hz. Ambient Temperature Effect: 10% per 100 degree F maximum. n. Fan motor shall be premium efficiency, TEFC, NEMA Class 8, squirrel cage induction motor with 1.15 service factor, suitable for operation in Class II, Division 2, Group F and G rated areas. 5. Electrical Equipment: a. Provide baghouse manufacturer's standard control panel, including fan and rotary airlock control by PLC /systems inhouse. If control panel needs to be located adjacent to baghouse unit, it needs to be rated for use in Class ll, Division 2, Group F and G areas. It control panel can be located in adjacent unrated control room, within 100 feet of baghouse unit, it does not need to be rated. b. Panels shall be furnished with one main circuit breaker each and one circuit breaker for each motor starter. c. Provide electrical wiring diagrams to incorporate all external devices. 6. Support Steel: a. Support steel shall provide minimum 5 -ft clearance under the rotary airlock valve. b. Support steel should be adequate for equipment dead bads with hoppers full of dust and • for live loads. 7. Access Walkways and Ladders: a. Access platforms, walkways, hand rails, and ladders shall be provided for access to hoppers, housing, filter bags, and collector pulse cleaning system that comply with • appropriate OSHA regulations. Material to be galvanized steel or aluminum. b. External walkways shall be a minimum 30 in. wide. They shall be constructed of bar grating, support steel, hand rail with mid -rail and toe plates as required by OSHA regulations. Grating, hand rails, and support steel shall be supplied loose for field erection. 8. Painting: a. Baghouse and exhaust fan interior surfaces shall be prepared to SSPC -3 prior to painting. The interior surfaces shall be coated with minimum of 2.5 mil rust inhibiting primer. b. Baghouse and exhaust fan exterior surfaces shall be prepared to SSPC -6 prior to painting. The exterior surfaces shall be coated with minimum of 2 mil rust inhibiting primer and 5 mil epoxy polyamide. Finish color shall be specified at time of placing a purchase order. 9. Rotary Airlock Valve: a. A rotary airlock valve shall be provided at the discharge end of the baghouse hopper. b. The rotary airlock valve shall be designed based on the maximum mass flow of material collected. c. The rotary airlock valve shall be constructed of cast iron housing and end plates, open - end rotor with a minimum of six - machined carbon steel vanes continuously welded to shaft, shaft seals, and outboard mounting bearings. d. The rotary airlock valve shall be independently driven with a TEFC geared motor, 480/3/60 complete with sprockets, roller chain, totally enclosed drive guard, and motor mount. Vendor shall size the geared motor based on the maximum mass flow of • material collected. Motor shall be suitable for operation in Class ll, Division 2, Group F and G areas. C 0 M E Hutchinson City Center 111 Hmiin Street SE Hutchinson. MN 55350.2522 320 - 587- 5151/Fax 320.234 -1240 M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Agreement with Bavarian Haus for Oktoberfest Celebration DATE: February 2, 2000 We have set up a meeting to discuss issues related to the Oktoberfest Celebration proposed by Bavarian Haus for within the Block 50 parking lot with the adjacent land owners. The meeting is set for Tuesday, February 8, 2000 @ 8 am. in the Council Chambers. Some of the discussions to date include: • The Police Department covers the event at the cost of Bavarian Haus. No incidents have been reported, and the Police Chief notes that all security and facility issues have been addressed by • the applicant (Bavarian Haus). • We received one call from a residential property owner to the west of the event site noting that she has had no problems. She indicated that she enjoyed the music and wanted to voice her support for the event. Two business owners has expressed some concern about the event taking up a substantial amount of parking for several days. Depending on when tents and other facilities are set up, this can be from Friday to Monday morning. We can address some of these concerns by asking the applicant to schedule set -up and take -down operations to be as close as possible to the event. We should also consider temporarily signing a portion of the lot behind Dairy Queen as 15 or 30 minute parking. This would probably require enforcement by the City. Some questions have been raised about the City allowing a for -profit event to be held on public property. Although we probably have some liability, the applicant must provide proof of insurance for the event. Questions include: Is the Fairgrounds site more appropriate? Currently we are collecting a deposit for the event, but are not charging for use of the lot. It may be appropriate to charge some type of fee ($250 has been suggested). Should we restrict the events that a business could hold in a year? We will be coming to the Council Tuesday night with recommendations for the event this year. . cc: Steve Madson —Police Chief file: Bavarian Haus Pnmd oo mcycld PePer 1 7 ' /3, Memorandum To: Mayor & City Council CC: From: Marilvn J. Swanson, Administrative Secretary Date: January 6, 2000 Re: REQUEST TO HOLD BAVARIAN HAUS OKTOBERFEST 2000 Woody Lamprecht, owner of the Bavarian Haus, has requested permission to hold his third Oktoberfest event in the City parking lot located behind his restaurant on the following dates and times: Friday, September 22, 2000 — 5:00 p.m. — 11:30 p.m. Saturday, September 23, 2000 — 11:00 a.m. —11:00 p.m. The arrangements will be somewhat identical to the 1999 event. Mr. Lamprecht is currently working on the details, and he will inform the City of the final plans when they have been confirmed. 7- A t 1 REASONS TO HOST 3RD ANNUAL BAVARIAN HAUS OKTOBERFEST :• All previous events were handled•in an orderly & responsible manner •: There were no complaints made by local law enforcement, or residents within the areas pertaining to the event :• No disorderly conduct was displayed from event volunteers, participants, & musical entertainers •:• Parking lot was leased by Bavarian Haus for event :• Bavarian Haus provided one million dollars in liability insurance for the Oktoberfest Bavarian Haus paid for one half of the installation for 200 amp service, allowing for other local businesses to use for their future events :• After the Oktoberfest took place, the parking lot was cleaned better than how it was found :• The event provides education & entertainment for the community ❖ Adds a large annual tourist attraction to the Hutchinson community •: Adds pride in heritage to a large German population :• Brings additional business to other local businesses: Dairy Queen Main Street Sports Bar Main Street Shops •:• There were many inquiries made from visitors as to whether there will be other 4 - Bavarian Haus Oktoberfests • The event provides clean, educational, & social entertainment •:• In comparison, the annual Arts & Crafts Festival also takes place on city property where the majority of the money made does not stay in the community. This festival, although a great event, benefits only a certain group of people and can cause severe parking and traffic related problems. • :e Other city planned events pose similar problems, why discriminate against one ( Oktoberfest) out of many events? The Bavarian Haus Oktoberfest does not discriminate against people of any age, sex, race, or heritage. :• The event is hosted to not deter from regular business hours for any business. (With the exception of restaurants & bars) •: Out of 365 days /year, the Oktoberfest takes only 2 of those days. •:• The event is completely staffed by volunteers from the local community. 4• Local residents within the event area had ample notice of the event dates. • :• The Bavarian Haus Oktoberfest has taken place for the past two years (1998 & 1999), why does it take two years to complain? The Bavarian Haus is owned and operated by responsible citizens and have contributed to the local community for many years. They run an elegant and enjoyable business with a personal touch. .� Other local businesses have used the parking lot for their own events and the Bavarian Haus made no complaints. They welcomed their events. •:• The Bavarian Haus uses local businesses to supply most items needed for the Oktoberfest. Here's a list of the direct benefactors: Hutchinson Leader 7—/9, Hutchinson Police Department • Lang's Meat Market Hutchinson Utilities i Witte Sanitation KDUZ 1st McLeod Insurance Agency Standard Printing Citizens Bank Various local hotels The Bavarian Hams puts six to eight months of blood, sweat, and tears to put on this community event. The Oktoberfest uses only one quarter of the actual parking lot, leaving ample parking for neighboring businesses customers. The area used in predominately behind the Bavarian Haus. v The event is enjoyed by local residents as well as by people from around the Midwest region. Canceling the Oktoberfest would satisfy only a few and disappoint a great many. s° The City Council permitted, willingly, the Bavarian Haus Oktoberfest since its beginning and has received no complaints until recently. These complaints seem rather unfounded, so far, to our knowledge. The Oktoberfest occurs only during the time allotted by the City Council. The Hutchinson Chamber of Commerce enthusiastically promotes the event. Due to Doris Lamprecht's volunteer time on the Hutchinson Community Task Force, • she helped make the Block 50 parking lot possible for all immediate businesses. This parking lot, today, is an example for possible future parking lots throughout downtown Hutchinson. Immediately after the Oktoberfest, all equipment is removed as soon as possible by volunteers, rain or shine. With the recent corporate growth of Hutchinson, the value and preservation of small businesses have become more important. These small businesses should have a more dedicated goal of supporting one another and not degrading each other. This small event poses awareness to the historical beauty of Hutchinson Main Street & its businesses. The Bavarian Haus is a small independent business which is not financially backed by a large corporation. Agreement and Permit Oktoberfest Celebration/Bavarian Haus September 22 & 23, 2000 This agreement by and between the City of Hutchinson, hereinafter referred to as "CITY" and Durwood "Woody" and Doris Lamprecht, owners of Bavarian Haus, hereinafter referred to as "SPONSOR ", covers issues related to the proposed "Oktoberfest Celebration" to be held Friday and Saturday, September 22 & 23, 2000. It is agreed and understood that the SPONSOR shall: 1) Agree to all items noted in this agreement/permit and pay a permit fee of $75 /day ($150 total). 2) Provide the CITY with a Damage Deposit of $1,000. This will cover potential damage to the site, including but not limited to damage to landscaping, bituminous, street lights, garbage cleanup, etc. The SPONSOR shall have the opportunity to repair any damage prior to the work being completed by the CITY, with funds being deducted from the deposit. If repairs are made to the City's satisfaction within 7 days of the event, the entire Damage Deposit will be returned. 3) Clean the site during and following the event. The SPONSOR may hire the City sweeper and • operator for final cleaning at a cost of $85/hour 4) Liquor service must end no later than 11:45 p.m. Music must end by midnight. Volumes must be limited and monitored to avoid undue hardship on the surrounding residential neighborhood. 5) Fence all areas serving liquor. All participants shall have their ages verified. 6) Portable toilets must be provided and monitored to properly serve the expected attendance. At a minim SPONSOR shall provide the same number of toilets as in previous year. 7) Meet all conditions of the law enforcement requirements as noted in the separate agreement with the Hutchinson Police Department. 8) Provide proper liability and dram -shop insurance, with the CITY noted as "Additional insured." 9) Provide and pay for all required barricades, fencing and traffic control for the site. 10) Work with CITY and SPONSOR's contractors/employees to limit use and closures of the parking lot before and after the event. SPONSOR: Date: Durwood "Woody" Lamprecht Doris Lamprecht CITY: r 1 U Mayor, Marlin Torgerson 1: Pubwarks/Bavanan City Administrator, Gary D. Plotz John, I L' - • Just a follow up to our conversation last week. _ I guess before one could really make a decision as to the "Oktober Fest" we really need to understand the motivation for having it Community event — If this is a factor, then open it up to "the community ". I'm sure there are some service organizations and other food and beverage businesses that would love a "last of the year' opportunity to raise funds or promote their business with a food and/or beverage stand (like New Ulm does). Promote The Bavarian Haus — The "Taste of Hutchinson" (a community event) already provides this opportunity. Personal Gain — I don't feel that public property should be used for personal profit (especially involving alcohol) unless it is a community- sponsored event open to anyone wishing to participate. Does the available parking (after subtracting the parking lost for the tent, employeesihelp, the entertainment and their families, and the neighboring businesses/residents) support a "profitable" customer flow? CONCERNS Safety — Blocking the ally could jeopardize Emergency Support. Deliveries must be done on Main Street or First Ave (potential traffic hazards). • Liability — Is there adequate insurance to protect the City and the surrounding businesses? His liability coverage should be greater than either the City or any of the surrounding businesses. Financial — The lost sales (and profit) we experience goes far beyond what could be expected for "a nice neighbor sacrifice" lost business during the event (Fri. and Sat.) is one thing, but the losses on Thurs., during the day on Fri -, and Sun. should not be necessary especially when there is nothing done on Woody's part to attempt to control his "non- customer' parking (even when asked). RECCMMENDATION 1: Use the Fair Grounds or Civic Center. This eliminates all the concerns. If a Community event, it provides adequate space for any requirements If for Personal Gain it provides facilities unaffected by weather and promotes unlimited growth (current location has already reached "saturation" — no available parking). Rental cost probably equal to, or less than currently spent RECOMMENDATION 2: Limited Permit time/Short term parking Limit parking lot usage to: Midnight Thurs. to 10 00a Sun. Limit (enforce) Parking in North end of lot and I' Ave to Ihr max. (during permit hours). • Cox DQ 7-' ` 1 0 0 CITY OF HUTCHINSON POLICE SERVICES TO: Mayor and Council FROM: Steve Madson, Director of Police/Emergency Management Servic DATE: February 2, 2000 RE: PUBLIC SAFETY COMMUNICATIONS As you are aware, the City Council voted in December 1998 to transfer public safety communications to the McLeod County Sheriff's Department. The transfer of services was effected on May 15, 1999. This memorandum will serve as a request to reverse the Council's decision of December 1998 and return public safety communications to the control of Police Services. This request is being made as a result of an inability to meld the two different delivery systems together which has precluded the Hutchinson Police Services from effectively responding to the service needs of the community, service needs of city operations and the safety of public safety personnel when operating during emergency situations or answering sensitive calls for service. In consultation with Finance Director Ken Merrill it has been determined that the cost of returning public safety communications will be $130,000 for the remainder of 2000. This figure includes purchasing two telephone loggers, two station controllers and two computers with monitors. It should be noted that future capitol needs for communications over the next five years are as follows: Voice Recorder $25,000 2002 State Inter -Face Firewall $10,000 2000 GIS Mapping System $10,000 2003 0 If the City Council decides to return public safety communications to the control of police services, it is requested that Police Services be allowed to make the transfer back to the city within 24 hours of the council's decision. Akg 2000 -01 -0002 r f McLEOD COUNTY LAW ENFORCEMENT CENTER 801 East IOth Street + Glencoe, Minnesota 55336 (320) 8643134 + FAX (320) 864 -5920 WAYNE C. VINKEMEIER Mark Taylor McLeod County Sheriff Chief Deputy LL Bonnie Case .fail Administrator January 31, 2000 Chief of Police Steven C. Madson Police/Emergency Management Services 10 Franklin St. SW Hutchinson, MN 55350 Dear Chief Madson, Please accept this correspondence as my final decision as to what solutions the McLeod County Sheriff's Department is able to offer th Hutchinson Police Department in regards to dispatching and their records concern. I am willi ng to offer the following sohrtions and will elaborate below: 1. The McLeod County Sheriff's Department will offer the New World Systems (NWS) records package to the Hutchinson Police Department in an effort to resolve your record concerns. See the attached cost estimate from New World Systems. 2. In order to query the Hutchinson Police Department database for past police activity on Hutchinson residents and calls for service, I am willing to place a Logis terminal in the McLeod County Sheriff's dispatch center. This information may be accessed when dispatching a Hutchinson Police officer to a call, time allowing. This would be a temporary alternative until New World Systems could extract from the Hutchinson Police Department database information cooperatively with Logis from the Logis database and put the information into the Sheriff's Department NWS database. This would address officer safety concerns. 3. McLeod County is willing to make financial and personnel resource commitments to having New World Systems program the CAD software to allow for electronic case numbering in NWS CAD. McLeod County will also make a financial commitment to NWS resources working with Logis to populate the Logis records fields. The City of Hutchinson would be responsible for the financial end of the Logis commitment to this project. • �_ A' McLeod County An Equal Opportunity Employer McLEOD COUNTY LAW ENFORCEMENT CENTER 801 East l Oth Street f Glencoe, Minnesota 55336 (320) 864 -3134 f FAX (320) 864 -5920 WAYNE C. VINKEMEIER Marls Taylor McLeod County Sheriff Chief Deputy LL Bonnie Case Jail Administrator Chief Madson Page 2 Jamtary 31, 2000 4. I will make a commitment to having each Communications Officer (dispatcher) ride along with a Hutchinson Police Officer for 4 eight -hour shifts. This training will aid dispatchers to become familiar with the geography of the City of Hutchinson. The Hutchinson police officer would be responsible for actively familiarizing the dispatcher with the city. 5. I am willing to work with Chief Madson on an ongoing basis to resolve issues and concerns as they arise. This includes but is not limited to policy, procedure and ongoing field training. I am committed to working cooperatively with the City of Hutchinson on the Dispatch Consolidation project. Please remember that as the McLeod County Sheriffs I have an obligation to do what is right for McLeod County as a whole. I presently provide dispatch services for the City of Hutchinson and six other communities along with the rural residents of McLeod County. The solutions that I have offered are what I believe to be in the best interest of all the residents of McLeod County and the McLeod County Shenfrs Department. Sincerely, Wa e .�c� WAYNE C. VINKEMEIER MCLEOD COUNTY SHERIFF cc: Gary Plotz — Hutchinson City Administrator cc: Sheldon Nies — McLeod County Commissioner cc: Nan Crary — McLeod County Administrator A McLeod County M Equal Opportunity Employer • FOR IMMEDIATE RELEASE FEBRUARY 2, 2000 CITY OF HUTCHINSON GARY D. PLOTZ, CITY ADMINISTRATOR 320 -587 -5151 PRESS RELEASE Status of Police Dispatch Services Hutchinson — February 2, 2000 — The City of Hutchinson will be considering the status of the Police Dispatch Services at the February 8 City Council meeting. 0 McLeod County and the City of Hutchinson agreed on the consolidation of City and County Dispatch in December 1998. Implementation of the consolidated dispatch services started on May 15, 1999. Over the past several months the County and City had been jointly working on the integration of two Computer Aided Dispatch (CAD) software programs, (mown as New World and LOGIS Software respectively. Both agencies have a significant investment in each of their respective information systems. This included an investment of equipment and personnel training. A computer interface program was written to enable the two complex CAD informational systems to share information. The interface program could not be successfully implemented over the past several months. Ll PRESS RELEASE PAGE 2 An alternative of putting both computer CAD informational systems at the County's Dispatch Office was recently considered, however, it determined not to be a viable option by the County. The re- evaluation of the current technology /software issues is both prudent and timely, as the County will potentially be considering some additional decisionslinvestments for layout/ remodeling changes of their current dispatch area in the upcoming months. In the event the Hutchinson City Council decides to bring back dispatch services from the McLeod County Sheriff's Department to the Hutchinson Police Department, the Police Department intends to implement local dispatch services within a 24 hour time&ame. h of the final outcome of the police dispatch service project, the City looks forward to a close working relationship with the County Commissioners and County staff on current and future endeavors. &A FEB -08 -00 TUE 05:13 AN Z February S, 2000 'I o: Hutchinson Mayor & City Council From: Maucy Peterson FAX N0. 13202344469 P. 01 I wrote you a memo earlier yesterday and faxed it to your attention. Since that time I have learned that the Hutchinson Police Department has already hired back the dispatchers and some of them start today (Feb 8), including a new hire. The meeting has not even been held yet and it appears that it is already a done deal. If that is the case then I am truly disappointed That a fair hearing was not conducted. It is also a shame that you have decided to go backward instead of forward with the ttx;ltnology issue. .1�, • G • FEB -07 -00 12:07 PM EAGLE T00L&ENGR. 13202347426 P.01 RECEIVED Cl February 7, 2000 To: Hutchinson Mayor and City Council Members From: Nancy Peterson My name is Nancy Peterson and I am a Communications Officer with the Sheriffs Department. Due to my schedule i will be unable to attend the meeting on Tuesday, February 8th. I would like to express my concerns in regards to the dispatch consolidation. Let me start off by saying that one of the better choices was made in combining the dispatch centers last year at this time. It has been a very good choice and one that has been progressing slowly into a very workable and good unit. The combination of the dispatch center has been a winning situation in regards to information sharing, officer safety and ease in dispatching critical incidents. c - IMP CITY OF HUT CHINSON The only sticking point seems to be the computer issue and whose computer to go with. The county, because of its unique situation in not only having case records but also the • civil division and jail divisions of the department, needs a computer with the capability of having all departments sharing information and being on one computer system. The New World System does all that. Not only am i able to access,while dispatching the officer contacts with this person but I am also able to access if any civil papers have been served to this person and whether or not he has been in ourjail facility and what the charges were. The Lotus system that Hutchinson has does not offer that package. The Lotus system is designed (if I understand it correctly) for a police department records only. I am asking the City of Hutchinson to look forward and not backward and chose the County's plan that was put forth for the implementation and changing of the computer system in the Hutchinson Police Department to the New World System. They will have access to much more information now than their current system has. They will also not loose any of their current information,as I understand that New World System has Included in the package a conversion of all their existing Information in the system. Chang* is not always easy and the emotions are again running high. 1 implore you to see past the emotion in the issue and continue on the course you put us on at this time last year. Going forward will only benefit everyone. This is the last hurdle in the consolidation and it can be conquered. We have worked very hard to complete this consolidation in staffing and training of new dispatchers. Everyone is in place and ready to move forward. Let's complete this consolidatinn with the computers and mnve fnrward towards it conclusion 94-79- RESOLUTION TO REINSTITUTE E -911 COMMUNICATIONS RESOLUTION NO. LLjQd WHEREAS, on May 15, 1999, the City of Hutchinson closed its' E911 communications center; AND WHEREAS, on May 15, 1999, the McLeod County Sheriffs Department became responsible for E911 communications for the City of Hutchinson; AND WHEREAS, because technological issues cannot be rectified between the Hutchinson Police Department and the McLeod County Sheriffs Department; AND WHEREAS, the City of Hutchinson desires to re -open E911 communications in and for the City of Hutchinson; AND WHEREAS, the County of McLeod approves of the re- opening of the E911 communications center In the City of Hutchinson; AND WHEREAS, the City of Hutchinson desires E911 service to be restored • to the City of Hutchinson on or about February 23, 2000; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: 1. The City Council directs the Director of Police /Emergency Management Services to modify the E911 contracts with the State of Minnesota and respective telephone companies to implement the approved changes to the E911 system. 2. The City Council directs the Director of Police /Emergency Management Services to forward a copy of this resolution to the State of Minnesota Department of Administration for inclusion in the State's copy of the McLeod County E911 plan. Adopted this 8'" Day of February, 2000 by the City Council of Hutchinson, Minnesota. Marlin Torgerson, Mayor • Gary Plotz, City Administrator r a i i' r1 e i T c` e to 3 1 G k_ 3 3 T MIM SA111FIr FA><Br Mw STATE OF MNINES0TA Agency Request F.Y. 29964M6 L J GOVERNOR'S RECOMMENDATIONS (BY FUNDING SOURCES) -- -- — -- (s In T Asusa n is) fV Agewcy Re9wY tl Plan ing Plan eMwg Esltir Eallw rles Agency Strategic Fund" Pre)eCl 0lacdpaen PrlalpJ S0a/a f.Y. 200D F.Y. 2M2 F.Y. IOOa F.Y. ]002 F.Y. labs z WOO Me" School - EdMu (1996) GOV.1 GO 0 0 0 4,000. 0 0 Ba6te POW Ed Carlos (1996) GOV -1 GO 0 0 0 .1.700• 0 0 ftiacHrraarl Conulanaon Gaoler (t996J OOV -1 GO 0 0 0 11.000• 0 a A4icsn- Anriran Forlorn" Ana Cwft (19%) GM-1 00 0 0 0 12.250. 0 0 Public Sdely -• Public Assistance Grams (1997) GOV -1 GO 0 0 a c 16,000. a - 0 Corr Brainard Esparlsia+(1996) GOV -1 GO 0 0 0 11.313- 0 0 IMUn Again Council -BaN Panl(ISM) GOV-1 GO 0 0 0 1500' 0 0 Austin ISO Public: TV Tower (19961 GOV-I GO 0 0 0 1975• 0 a Jusps TAaatra (1996) G0N -1 GO 0 0 0 4335. 0 0 lava kMarprarye Cordw Deign (12941 G0VA GO O 0 O •735• 0 O 51. Cloud Community Events Ceater (19M) GOV 1 GO a 0 0 <4,000> 0 a Labor tiAapuatnm Camr Comiruc6M (19M) GMA GF 0 0 0 16.000. 0 0 DWOit Lays Comrwalgy Comet (09" GOV -1 GF 0 0 0 41.500• 0 0 Red lake WMMISM q Carver 11996) 0011-1 GF 0 0 0 <S00> 0 0 Metro MWW Sdmd Desgn - Edina ( 1 996 ) GOV•1 GF 0 0 0 <1.691> 0 0 I Y Fuwdl q sow" GF -G w"Fund OTH- 01Mrfmcling Sources Ii -Ilea Finsnsing .- 60 - Gen" obftsdew sewer THE e Trunk Iaghe y Fwd r " H U T C H I N S O N P U B L I C S C H 0 0 L S RECEIVED February 2, 2000 2000 CITY OF HUTCmINgON The Honorable Marlin Togerson Mayor, City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 Dear Mayor Torgerson, District No. 423 has no immediate plan to deviate from the current use of Park Elementary School. The Board of Education must initiate a significant and orderly planning effort prior to any alteration in Park's use. Therefore, we anticipate condmmed use of Park Elementary for grade 2 -5 education for a minimum of 3 -5 years while the board and community engages in that planning process. The Board of Education fully supports the continued quest by the city leadership to obtain the one million - dollar grant previously allocated by the state government. Sincerely Thomas ett, Chairman Board of Education School District No. 423 �NDE PENDENT SCHOOL 0 I STRICT 123 3 GLEN STREET NORTH HUTCHINSON, MINNESOTA 55350 (0]0)581 -2BN C • Hutchinson Citv Center 111 Hansen Street SE Huwhjn m )IN 55350 -2522 320 - 587- 515YFa 320- 2344240 July 29, 1999 SUBJECT: $1,000,000.00 Minnesota State Grant To Whom It May Concern: The City of Hutchinson, Minnesota has a State of Minnesota Grant in the amount of S1,000,000.00. We are soliciting "proposals" to match the state monies for a community/conference center. The details are enclosed. Please forward this Request for Proposal (RFP) packet to the appropriate individual within your organization who may consider submitting such a proposal. If you were not interested after reviewing the packet, we would truly appreciate it if you would forward the entire packet on to any entity or individual who you think may have an interest. This could include developers, restaurant/motel owners, architects, and others. Any questions or comments will be welcomed and can be directed to me at 320 -587- 5151, ext. 201. If I am not available, you may contact the City Finance Director, Kenneth B. Merrill, at 587 -5151, ext. 207. Sincerely, CITY OF HUTCHINSON 25 � - � O t Gary D. Plotz City Administrator GDP:mjs Encs. Pnmed on a ,y Il d pupc- • REQUEST FOR PROPOSALS (REVISED JULY 14. 1999) COMMUNITY /CONFERENCE CENTER CITY OF HUTCHINSON, MN • Hutchinson Leader — Notice to Accept Proposals • Minneapolis Tribune — Notice to Accept Proposals • Minnesota Office of Trade & Economic Development • Dodge Reports — Notice to Accept Proposals • Construction Bulletin— Notice to Accept Proposals • Builders Exchange — Notice to Accept Proposals • Direct Mail to All Local Motel Owners & Full Service Restaurants • Direct Mail to Developers & Architects Currently or Recently Working in Hutchinson • Other Direct Mail • 1►1• • �•1 r • .l • •1.11► • The City of Hutchinson is located 60 miles west of the Twin Cities at the State Highway 7, 15 & 22 junction. The city population is estimated at 13,500; however, it serves a much larger retailing area of up to 70,000 residents within a 45 -mile radius. The city's manufacturing base is over 6.000 employees and prides itself as the high technology town. having both Hutchinson Technology Incorporation (HTI) and Minnesota Mining & Manufacturing (3M). Forty-two other manufacturing companies lend to diversity in job opportunities. The city serves as a retailing, banking, education, agricultural, and health -care hub in Central Minnesota. Historically, it is one of the fastest growing communities in out -state Minnesota and termed one of the "50 Hottest Small Towns in America," by Mo nev BACKGROUND FOR REQUESTING PROPOSALS FOR A The City of Hutchinson has $1,000,000 allocated from the State of Minnesota for a Community/Civic Center. To utilize the funds, the state legislation requires a minimum • of a $1,000,000 public and/or private funding match. The City of Hutchinson was unsuccessful in obtaining a public match through a sales tax election in September 1998. ��C Therefore, the city at this time is pursuing a private match to fund a community/ conference center. • There are some restrictions to the state grant. The portion of the development that is funded by the state and matching private investment (totaling a minim of 52,000,000) must remain in the ownership of the City of Hutchinson. The use and management of the facility may be contracted on a lone -term basis. Depending on how much "public use" of the building is agreed upon, the amount of the use may determine if this is a taxable or a non - taxable facility. In addition, depending on the scope of the project, the proposal may be subject to Minnesota 1999 Business Subsidy Regulations contained in the 1999 Omnibus Tax Bill (HF 2420, Article 12). See Attachment. Another attachment is the legal opinion provided by the City's bond counsel regarding the purpose and process for State consideration and approval of any proposed project. One goal of the request for proposals is to maximize the use of the facility throughout the day and throughout the week for both public and private purposes. Some of the uses of the facility could include but are not limited to the following: Banquet Room •:• Conference or Community Meeting Room(s) Performing Arts Area 4• Trade Show Area Art Exhibit/Education Area • •:• Senior Use Area ❖ Teen Use Area In several of the above uses the space could be shared based on efficient scheduling throughout the day and week. Another goal is to provide the option to expand the facility, if city or private funding became available, for potential other uses including, but not limited to, a Senior Center, basketball/volleyball/racquetball, or other such facilities and programs. The site may need to be of sufficient size to accommodate these future options in the event private or public funding would be added to the project for expansion purposes. The city is in the process of randomly surveying 800 households in the community to determine community support for various projects. This survey may be used to assist the City Council with the scope of the project(s) utilizing the state matching funds or any other funding and potential negotiations after submittal of the requests for proposals. +,r**TT*,rTN G1jj lFr INEs FOR SL1AmITTAL OF A PROPO 1. Define the public and private use of the building and shared management of the facility. (Examples of potential weekly scheduling needs from the private sector.) Include availability of scheduling opportunities for public use. • ?. The cit owned portion of the facility should have a minimum construction value of 52,000.000, of which the state and city share shall not exceed 51.000,000. _. The city owned portion of the facility should have a minimum of 13,000 square feet. 4. The main room shall have seating for a minimum of 650 guests and capable of being split into two or three soundproof sections. 5. The facility shall have a minimum of 4 breakout rooms with a seating capacity of approximately 30 each. The configuration of such rooms may be flexible enough to provide for breaking a large room down with soundproof dividers. Each of the 4 rooms shall have sufficient locked storage to allow for multi -use of these rooms (i.e. crafts). 6. The city facility shall have sufficient coatrooms and storage rooms within the facility. 7. The acoustics and sound system shall be of highest quality to facilitate both meetings and some performing arts functions. Coordination with local performing arts groups would be helpful. 8. The facility shall be wired to facilitate high technology meetings, including • videoconference capability. 9. The facility, depending on size, shall have sufficient paved parking to meet the city ordinance (see appendix). 10. A "draft" conceptual layout of the city owned facility and adjacent or attached facilities. if any. 11. identification of the Development Team and credentials. 12. The track history of the developer, including specific past experience in maintaining and managing this type of facility. Additionally, a statement of willingness of the developer to submit sufficient financial statements for a confidential review by the city's auditing firm. 13. A "draft" submission of a proposed lease, including terms and conditions. Strictly for illustrative purposes and by example only, the city offers the following list of nonexclusive items that MAY be considered by the City Council in evaluating the strengths and weaknesses of submitted proposals: 0 0 3 I . The ability to coordinate food service to the facility and the type of food service • (on site vs. outside catering). Examples of the variety of food service may be helpful. 2. The proximity of existing or proposed lodging to the facility(s). 3. The proximity of other public or quasi- public building(s) that may compliment the facility. 4. The level of commitment to having optioned or secured a given development site. 5. The size of the entire site and the ability to expand additional square footage, if additional private or public monies became available in the future years. The city reserves the right to reject any and all proposals thereof. clothing herein shall be construed to any way limit the ability of the city to negotiate with anyone regarding a proposal. Because of the difficulty in comparing proposals, the city reserves the right to negotiate with, or accept a proposal from, patties who are not necessarily the apparent low bidder. This Request for Proposal is not a solicitation for a competitive bid nor does Minnesota law dealing with competitive bidding requirements govern it. The city reserves to itself, in its sole discretion, the right to determine the terms and conditions of • any long -term lease, building management agreement or similar document. The proposals are to be submitted to Gary Plotz, City Administrator, in a sealed envelope by 1:30 p.m. on September 15, 1999 and will be publicly opened at 2:00 p.m. on September 15, 1999 in the Council Chambers, 111 Hassan Street SE, Hutchinson, MN 55350. 4 DORSEY & WHITNEY LLP L r I PILLSNV y C LNT*& Soc.Tw „LV r K mwtw wcTOw. u.c. 320 SOVT% SIXTH SMX r Mu �awDOw MINNEAPOLIS, fAINNISOTA 55402 -1498 Sarni enursccs ELIpXONG: (612) 3440-2600 F KCVO FAX: (612) 340 -2368 { wfl.A :+tt MOIN1if wcrlarnA JLROME P. G=GA.V n+IVOUu _osrA r+alA (612) 340.296I CR T PAu FAX (612) 240.2644 oilipn.iaoowOdensTla�.com 3une 8. 1999 ( ,(J� val rAXA, MAIL. Mr. Crary D. Ylotz City A dministra tor City of Hutchinson I 1 l Hassan Street S.L•. Hutchinson, MN 55350 -252 Dear Gary: � b � J i Here is a memorandum prepared by Chris Smith, an attorney in our office, with respect to the S 1,000,000 grant to the City of Hutchinson. The money for the grant will come from proceeds of state general obligation bonds and the property financed by the grant will be subject to the requirements of Minnesota Statutes. Section I6A.695. Once you have had an opportunity to review this memorandum, please call me with any .:u"uons or corct.ats you Yours mil -. licrom GilligarlL` . 7PG:dep Enclosure • wuu� _L/7 MEMOR,oDUM • TO: Gary D. Plotz Adminis[rator. City of Hutchinson FRONC Christopher Smith DAM June 8, 1999 RE 51,000,000 Grant This memo is in response to your letter asking for an interpretation of the legislation zppropriatirig a S1,000,000 giant to the City of Hutchinson. The muney was first appropriated dmnig the 1993 lcvslat ve session. As pact of the omnibus bonding bill, the legislature provided S1,000,000: Fora grant to the city of HUWWnwn to dams. coeistruct, feanisb. °nd equip a community civic carter, subject to the 1e tiertts of �lumesota Swum section 16&695. This appctipriaaon is not available until the commissioner has determined dirt ancqwi amotmt • has been committed from noustate sources. See 1998 Mim. Laws ch. 404. § 23, subd. 13. The Pr oject was later converted to a cash appropriation pursuant to the 1998 tax bill which required up to S400 million of the state's projected surplus be used to replace bond funding. ,%s part of the 1999 omnibus bonding bill, the legislature again appropr $1 .000,000 for the Hutchinson Community Civic Center. S 1999 Minn. Laws cn. 1 40, art. 2. § 12, subd. ?. i ne legislature stated that its purpose is to rerun 5400 million to the state's '-'. § 1 funds ti changing the funding source of various projects Set 1999 Minn Law eh. 240. am'-'. 1. Additionally. the lc&iatttrc stated: The purpose and tine of appropriattoos in this article are for the same purpose a use and Far identical proets jo as authorized in Laws nd Mg. 99g. chapta 404. Except for the fund sours of unspent Para of the appropriations listed in this article, this ardele does not change or • DORSEY & WHITNEY LLP t_ / . . .. .._ .. ... .. -- ..,+ rv� ._NJZI r 6...•r. MI UU4 limit the purpose =d '.`e c: the appropriations and reia:ed • requirements in Laws 1999, c apter 404. Money appropriated from the ;eaeral fund pursuant to 1998 acts and not yet spent for the projects i=ed in this article is canceled to the general hard in the amounts shown for each Project• '999 Minn. Laws ch. 340, art. 2. §§ 15. Maj. Since the City of Hutchinson has not yet received the S 1.000.000 grant, it is dear that the :Honey will cotta from the proceeds of bonds sold and issued by the state, not from the stare's Menial tirade All projects arc tmbject to the conditions and requirements set forth in the bonding hill. :iccoraingly, it is cleat that the city may use the proceeds only for the putPose ezpressiy stated in the 1996 legislation, i.e. to build a'communaY civic center.' 'rhe term'commtmity civic center,' however, is not subject to precise definitio Titus, the city probably does have some leeway as to the scope of the civic center project and the activities and programs that will be conducted by the civic center. A a eject Amded with state bond proceeds, there ate a ==her of requirements that apply to the project. State general obligation bonds can be Issued only to Snaaee publicly owned land, buildings, or improvetnetn that are used to conduct governmental ThuL the project mast be owned by the city. If the city contracts with a private organimdon to nm the facility, the city must he an active participant and maintain oversight of the programs. .+.s grated in the 1999 legislation. the project is also subject to the requirements of 'Minn. StaL 16A.695. Section 16.4.695 applics to any property acquired or bettered with the proceeds of state ;:ere m::bligation bonds. : he main - m..s ;z.s of 16:1.695 arc as :allows: Leases and management contracts. A lease or management contract may be entered into fur the express purpose of carrying out a govuunmcntal program authorized by low and established by official action of the city in accordance with orders of the Commissioner of Fimencc intended to ensure the legality and tax' The ciry•'s receipt of the money is contingent upon t h e city obtaining an euuai amount of funding from non -stare sources. The city mum verify t h a t non-state matching funds have been received or that the city has a legally binding commitment to receive the funds. If additional financing is needed beyond the state pram and the non -stale matching funds. the city must also demonstrate that it has all flaamcins in place to complete the project. I. DORSEY 6i WH ITNEY LLP • axempt status of bonds issued to finance the pruperry, ano'�' n the approval of the commissioner. A lease or management contract including any renewals that are solely at the option of the lessee, must be or a term substantially less thaw the tsefui life of the property, b may a ll o w renewal beyond that term upon a determiturtion by the lessor that the use continues to carry out the governmental program. A lease or management contract must be terminable by the city if the other contracting parry defaults under the contact or if the governmental program is terminated or changed, and must provide for program oversight by the city. Money received by the city under the lease or management contract that not needed to pay and not authorized to be used to pay operattn; costs of the property, or to pay the principal, interest, redemption premiums, and other expenses when due on debt related to the property other than state bonds, must be: (1) paid to the commissioner is the same proportion as the state bond financing is to the total public debt financing for the property, excluding debt issued by a unit of government for which it has no financial liability: (2) deposited in the state bond.f und; a (3) used to pay or redeem or defease bonds issued to finance the property da the com ssiotter s order authorizing their tssttan= With the approval of the commissioner. a lease or m contract between a • city and a nonprofit corporation under Minn. Star § 471.191, subd. 1. need not n�quirc the lessee to pay rentals suf i:itat to pay the principal. interest. redemption premiums, and other expellm when due with respect to state bonds issued to acquire and better the facilities. B Sale of property. A city shall not sell any state bond financed property unless the city determines by otrcial action that the property is no loner usable or needed by the city to carry out the governmental program for which it was acquired or constructed, the saie is made as authorized by law. the saie is made for fair market value, and the sale is approved by the commissioner. if any state bonds issued to Purchase or bettor the state bond financed property that is sold remain outstanding on the date of sale. the net proceeds of We must be used to pay or redeem the outstanding state bonds. Proposed concocts. renewals. and amendments must be submitted to the commissioner u least 60 days before the proposed date of e.%ecution. if it is reasonably expected that the commissioner will receive money under the proposed use contract. the contract must be submitted at least 90 days before tho proposed date of erecutien. -3- • DORSEY & WHITNEY LLP _. — _... — -. . -- .,... ...... .vAJM. � ,ruuo involuntary sale of property. Following a purchase by a lender that has provided • ,noney to acquire or better the property, the lender shall not ope= the property a manner inconsistent with the govcmmeatai program established in the lease or ;manag ement contract. The lender shall exercise its best efforts to sell the proper, to a third party as soon as feasible following accuisition of marketable title to the property. A sale by the lender must be trade as authorized by law and mutt be made for fair market value. Program funding. Recipients of grants from money appropriated from the bond proceeds fiord must demonstrate to the commissioner of the agency malang the gram tnat the recipient has the ability and a plan to fund the program facility fo, � facility. A private nonprofit organization from the manages proceeds fund must or bettered with grant money appropriated the t that the demonstrate to the commissioner of the agency snaking d organization has the ability and a plan to fund the program intended for the facility. In addition to the above requirements, the Project is su bj ec t to two reviews &L the state level. First. the plats for the community civic center are subject to 'Predesign' review by the Commissioner of Administration. 'Predesign' means the stage in the development of a project during which the purpose, scope, cost, and schedule of the complete project are defined and instructions to design professionals are produced. Minn. StaL 16B.335, subd. 3 providcs: A recipient to whom an appropriation is ma ... shan prepare a • predwign package and submit it to the commissioner for rcvicw and recommendation before proceeding with design activities. The c ommis s ioner must complete the review and recommendation within ten working days after receiving it. Failure to review and recommend within the ten days is considered a positive recommendation- The predesiga packaste must be sufficient to define the purpose. scope. cost. and schedule of the project and must demonstrate that the project has been analyzed according to appropriate space neeas standards. Additional information on predesiga and a predesign manual may be obtained by contacting Wes Chapmut at the Qepartsnt of Administration. (651) 282 -5005. Second. the project must be reviewed by two legislative committees. Minn. Star. 16B.335. subd- 1 provides: 4 - QORSEY & WHITNEY LLP • [A]ny... incipient to whom an appropriation is made to acquire or better public lands or buildings or ocher public improvements of a capital nature, must not prepare anal pians and speci:E=uot s for any construction, major remodeling, or land acquisition in anticipation the which the appropriation was made until the [city] has presented program plan and cost estimates for all elements necessary to complete the project to the chair of the senate finance committee and the chair of the house ways and means committee and the chairs have made their recommendations, and the chair of he tm house mates investment committee is n otified program Plans must be presented for review at least two weeks before a recommendation is needed. The recommendations are advisory only. Failure or refusal to make a recommendation is considered a negative recommendation The chairs of the senate finance committee, the house capital investment committee, and the house ways and me committee must also be notified whenever there is a substantial change in a construction or major remodeling project, or in its cost. I hope that the above ulfotmation sulTrciendy answers Your qu estion regarding the legislnuon appropriating a grant to the City of Hutchinson- If you need additional information or have Other questions, please feel free to contact me. • -5- • DORSEY SL WHITNEY LLP rt�� q;-o 1899 ;w r;b�s Tax x;11 ITEP Presents the Full Text of Minnesota 1999 Subsidy Reform Law Page 1 of 7 • Full Text of Minnesota's 1999 Subsidy Reform Law Amendments ARTICLE 12 BUSINESS SUBSIDIES Section 1. [116J.993] [DEFINITIONS.] Subdivision 1. [SCOPE.] For the purposes of sections 1161993 to 116J.995, the terms defined in this section have the meanings given them. Subd. 2. [BENEFIT DATE.] "Benefit date" means the date that the recipient receives the business subsidy. If the business subsidy involves the purchase. lease, or donation of physical equipment, then the benefit date begins when the recipient puts the equipment into service. If the business subsidy is for improvements to property, then the benefit date refers to the earliest date of either: (1) when the improvements are finished for the entire project. or (2) when a business occupies the property. If a business occupies the property and the subsidy grantor expects that other businesses will also occupy the same property, the grantor may assign a separate • benefit date for each business when it first occupies the property. &M.-3.-[BUSINESS SUBSIDY.] 'Business subsidy" or "subsidy" means a state or local government agwcv grant, contribution of personal property, real property, infrastructure, the principal amount of a loan at rates below those commercially available to the recipient, any reduction or deferral of any tax or any fee, arty guarantee of any payer under any loan, lease, or other obligation, or any preferential use of government Facilities given to a business The following forms of financial assistance are not a business subsidv: (1) a business subsidy of less than $25.000; (2) assistance that is generally available to all businesses or to a general class of similar businesses. such as a line of business, size, location, or similar general criteria; (3) public improvements to buildings or lands owned by the state or local government that serve a public purpose and do not principally benefit a single business or defined group of businesses at the time the improvements are made; (4) redevelopment property polluted by contaminants as defined in section 1161552, subdivision 3; (5) assistance provided for the sole purpose of renovating old or decaying building stock or bringing it is up to code, provided that the assistance is equal to or less than 50 percent of the total cost; (6) assistance provided to organizations whose primary mission is to provide job readiness and training services if the sole purpose of the assistance is to provide those services; �I� ITEP presents the Full Text of Minnesota 1999 Subsidy Reform Law (7) assistance for housing; (8) assistance for pollution control or abatement assistance for energy conservation; (10) tax reductions resulting from conformity with federal tax law; (11) workers' compensation and unemployment compensation (12) benefits derived from regulation. (13) indirect benefits derived from assistance to educational institutions, pace 2 of 7 (14) funds from bonds allocated under chapter 474A; (15) assistance for a collaboration between a Minnesota higher education institution and a business, (16) assistance for a tax increment financing soils condition district as defined tinder section 469.174, subdivision 19, (17) redevelopment when the recipient's investment in the purchase of the site and in site preparation is 70 percent or more of the assessors current yeat's estimated market value. and (18) general changes in tax increment financing law and other general tax law changes of a principally technical nature. Subd. 4. [GRANTOR.] mom any state or local government agency with the authority to subsidy, I Subd. 5. [LOCAL GOVERNMENT AGENCY.] "Local government agency" includes a statutory or home rule charter city, housing and redevelopment authority, town. county, port authority, economic development authority, community development agency, nonprofit entity created by a local government agency, or any other entity created by or authorized by a local government with authority to provide business subsidies. Subd. 6. [ RECIPIENT .]ggkipi@W_moswanyfor -profit or nonprofit business entity thatreceiveoa 6 b U@ pp @L .jub0y,,Qn1y nonprofit entities with at least 100 full -time equivalent positions and with a ratio of highest to lowest paid employee, that exceeds ten to one, determined on the basis of till -time equivalent positions, are included in this definition. Subd. 7. [STATE GOVERNMENT AGENCY.] "State government agency" means any state agency that has the authority to award business subsidies. Sec. 2. [1167.994] [REGULATING LOCAL AND STATE BUSINESS SUBSIDIES.] Subdivision 1. [ LMUC PURPOSE.] A business subsidy must meet a public purpose other than increasing the tax base. Job retention tray only be used as a public purpose in cases where job loss is --- -- -- - - -- ........ ITEP Presents the Full Text of Minnesota 1999 Subsidy Reform I.aw Page 3 of 7 • imminent and demonstrable. Subd. 2. [DEVELOPING A SET OF CRITERIA] A business subsidy may not be granted until the grantor has adopted criteria after a public heating for awarding business subsidies that comply with this section. The criteria must include a policy regarding the wages to be paid for the jobs created. The commissioner of trade and economic development may assist local government agencies in developing criteria. C Subd. 3. [SUBSIDY AGREEMENT.] (a) A recipient must enter into a subsidy agreement with the grantor of the subsidy that includes' (1) a description of the subsidy, including the amount and type of subsidy, and type of district if the subsidy is tax increment financing; (2) a statement of the public purposes for the subsidy; (3) goals for the subsidy; • • (4) a description of the financial obligation of the recipient if the goals are not met; (S) a statement of why the subsidy is needed; (6) a commitment to continue operations at the site where the subsidy is used for at least five years after the benefit date; (7) the name and address of the parent corporation of the recipient, if any; and (g) a list of all financial assistance by all grantors for the project. In addition to other specific goal time frames, attained within two years of the benefit date. (b) Business subsidies in the form of grants must be structured as forgivable loans. if a business subsidy is not structured as a forgivable loan, the agreement must state ass [hams market et P o s to the recipient, including the value of conveying property other in -kind benefits to the recipient. (c) If a businesa subsidy benefits more than one recipient, the grantor must assign a proportion of the business subsidy to each recipient that signs a subsidy agreement. The proportion assessed to each recipient must reflect a reasonable estimate of the recipients share of the total benefits of the project. (d) The state or local government agency and the recipient must both sign the subsidy agreement and, if the grantor is a local government agency, the agreement trust be approved by the local elected governing body, except for the St. Paul Port Authority and a seaway purt autlturity. JOB GOALS.] LS.] �il*WY. in addition to any other goals, MUO Subd. [WAGE 4. [VY which may include separate goals for the number of LR�3aR#► part -time or full -time jobs, or, in cases where job loss its imminent t demonstrable, goals for the number of jobs retained; and (2) the wage and job goals must contain specific goals to be ITEP Presents the Full Text of Minnesota 1999 Subsidy Reform Law Page 4 of 7 Subd. 5. [PUBLIC NOTICE AND HEARING.] (a) Before granting a business subsidy that exceeds • $500,000 for a state government grantorwo.V00 for a local government gtsartoik the grantor lad a 1 M*g on the subsidy. A public hearing and notice under this subdivision not required if a hearing and notice on the subsidy is otherwise required by law. (b) Public notice of a proposed business subsidy under this subdivision by a state government grantor must be published in the State Register. Public notice of a proposed business subsidy under this subdivision by a local Soye nment grantor must be published in a local newspaper of general circulation. bDlioiiotiovmeW idmtit�rtha -loo° as which mfbnm about the business 1RY ysvatlablat Published notice should be sufficiently distinguish the notice from the surrounding text. The grantor conspicuous m size and placement to gu must make the information available in printed paper copies and, if possible, on the Internet. The government agency must provide at least a ten -day notice for the public hearing. (c) The public notice must include the date, time, and place of the hearing. (d) The public hearing by a state government grantor must be held in St. Paul. Subd. 6. (FAILURE TO MEET GOALS.] The subsidy agreement must specify the recipient's obligation if the recipient does not fulfill the agreement. At a minimum, the agreement must require a recipient failing to meet subsidy agreement goals to pay back the assistance plus interest to the grantor provided that repayment may be prorated to reflect partial fulftliment of goals. The interest rate must • be set at the implicit price deflator defined under section 275.70, subdivision 2. The grantor, after a public hearing, may extend for up to one year the period for meeting the goals provided in a subsidy agreement - A recipient that fails to meet the terms of a subsidy agreement may not receive a business subsidy from any grantor for a period of five years from the date of failure or until a recipient satisfies its repayment obligation under this subdivision, whichever occurs first. Before a grantor signs a business subsidy agreement, the grantor must check with the compilation and summary report required by this section to determine if the recipient is eligible to receive a business subsidy. Subd. 7. (REPORTS BY RECIPIENTS TO GRANTORS.] (a) A business subsidy grantor must monitor the progress by the recipient in achieving agreement goals. (b) A recipient must provide information regarding goals and results for two years after the benefit date or until the goals are met, whichever is later. If the goals are not met, the recipient must continue to provide information on the subsidy until the subsidy is repaid. 'Ciro information must be filed oft forma developed by the commissioner in cooperation with representatives of local government. Copies of the completed fortes trust be sent to the commissioner and the local government agency that provided the business subsidy. The report must include: (1) the type, public purpose, and amount of subsidies and type of district, if the subsidy is tax • increment financing; (2) the hourly wage of each job created with separate bands of wages; ITEP Presents the Full Text of Minnesota 1999 Subsidy Reform Law Page 5 of 7 • (3) the sum of the hourly wages and cost of health insurance provided by the employer with separate bands of wages; (4) the date the job and wage goals will be reached; (5) a statement of goals identified in the subsidy agreement and an update on achievement of those goals; (6) the location of the recipient prior to receiving the business subsidy; (7) why the recipient did not complete the project outlined in the subsidy agreement at their previous location, if the recipient was previously located at another site in Minnesota; . (8) the name and address of the parent corporation of the recipient, if any; (9) a list of all financial assistance by all grantors for the project; and (10) other information the commissioner may request. A report must be filed no later than March 1 of each year for the previous year and within 30 days after the deadline for meeting the job and wage goals. • (c) Financial assistance that is excluded from the definition of "business subsidy" by section 116].993, subdivision 3, clauses (4), (5), (8), and (16) is subject to the reporting requirements of this subdivision, except that the report of the recipient must include: (1) the type, public purpose, and amount of the financial assistance, and type of district if the subsidy is tax increment financing; (2) progress towards meeting goals stated in the subsidy agreement and the public purpose of the assistance; (3) the hourly wage of each job created with separate bands of wages; (4) the stun of the hourly wages and cost of health insurance provided by the employer with separate bands of wages; (5) the location of the recipient prior to receiving the assistance; and (6) other information the grantor requests. (d) If the recipient does not submit its report, the local government agendy must mail the recipient a warning within one week of the required filing date. If, after 14 days of the postmarked date of the • warning, the recipient fails to provide a report, the recipient moat �[ to the gran toe a Snaltyof $ 100 for each subsequent day until the report is filed. The maximum penalty c Subd. 8. [REPORTS BY GRANTORS.] (a) I.ocal government agencies of a local government with a population of more than 2,500 and state government agencies, regardless of whether or not they have 1TEP Presents the Full Text of Minnesota 1999 Subsidy Reform Law Page 6 of 7 awarded any business subsidies, must file a report by April l of each year with the commissioner. Local government agencies of a local government with a population of 2,500 or less are exempt from filing this report if they have not awarded a business subsidy in the past five years. The local government agency must include a list of recipients that did not complete the report and of recipients that have not met their job and wage goals within two years and the steps being taken to bring them into compliance or to recoup the subsidy. If the commissiow has not received the report by April 1 from an entity required to report, the commissioner shall issue a warning to the government agency. If the commissioner has still not received the report by June 1 of that same year from an entity requ to report, then that government agency may not award any business subsidies until the report has been filed. (b) The commissioner of trade and economic development must provide information on reporting requirements to state and local government agencies. Subd. 9. (COMPILATION AND SUMMARY REPORT.] The department of trade and economic development must publish a compilation and summary of the results of the reports for the previous calendar year by July 1 of each year. The reports of the government agencies to the department and the compilation and summary report of the department roust be made available to the public. The commissioner must coordinate the production of reports so that useful comparisons across time periods and across grantors can be made. The commissioner may add other information to the report as the commissioner deems necessary to evaluate business subsidies. Among the information in the sumnuuy and compilation report, the commissioner must include: • (1) total amount of subsidies awarded in each development region of the state; (2) distribution of business subsidy amounts by size of the business subsidy; (3) distribution of business subsidy amounts by time category, such as monthly or quarterly; (4) distribution of subsidies by type and by public purpose; (5) percent of all business subsidies that reached their goals; (6) percent of business subsidies that did not reach their goals by two years from the benefit date; (7) total dollar amount of business subsidies that did not meet their goals after two years from the benefit date; (9) percent of subsidies that did not meet their goals and that did not receive repayment; (9) list of recipients that have failed to meet the terms of a subsidy agreement in the past five years and have not satisfied their repayment obligations; (10) number of part-time and full -time jobs within separate bands of wages; and • (11) benefits paid within separate bands of wages. ITEP Presents the Full Text of Minnesota 1999 Subsidy Reform Law Page 7 of 7 • Sec. 3. [1167.995] [ECONOMIC GRANTS.] An appropriation rider in an appropriation to the department of trade and economic development that specifies that the appropriation be granted to a particular business or class of businesses must contain a statement of the expected benefits associated with the grant. At a min� the statement roust include goals for the number of jobs created, wages paid, and the tax revenue increases due to the grant- Sec. 4. [REPEALER] Minnesota Statutes 1998, section 116I.991,isrepeated Sec. 5. [EFFECTIVE DATE.] Sections 1 to 4 are effective for business subsidies emered into or state appropriations authorized on or after August 1, 1999. • • 0 • the bonds sold. We currently use the actual interest rate of the bonds. This does not cover extra administrative or the capitalized interest costs for the City. We are therefore subsidizing these development /construction costs. Most Metro area cities add I to 2% to the bond rate to cover these costs. C M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Revisions to Assessment Policy for 2000 Projects DATE: February 2, 2000 As part of the review of the Financing Hutchinson's Future document that we are preparing, it has been recommended that several assessment policies be reviewed. Since we will be having Public Hearings at the next Council meeting, we believe that it is essential to modify the policy in two areas prior to those meetings. The Committee reviewing these policies included HRA Director Jean Ward, EDA Director Christie Rock, Planning & Zoning Director Julie Wischnack, Finance Director Ken Merrill, City Administrator Gary Plotz and support from Steve Apfelbacher of Ehlers & Associates. We are continuing to work on the Financing Hutchinson's Future document, and hope to have a draft version to the Council next month. For now it is proposed to adopt the following revised assessment policies: Recommemnded Assessment Policy Revisions 1. The interest rate for assessment rolls shall be 1% over the TIC (True Interest Cost) of 2. Road reconstruction should be charged based on 65% of the total cost being assessed to benefiting property owners, with the City paying 35 %. The current policy is for the City to pay for sideyards, intersections and credits for previous work. This becomes very complicated to calculate, and usually ends up with the City assessing approximately 659 as this revision proposes. This simplifies the rate calculation, and also addresses issues offairness. Hutchinson Citv Center Ill Hassan street SE Hutchinson_ NtN 55350.2522 320.587- 5151/Fax 320 - 2344240 We recommend approval of the 2 revised policies for 2000 Improvement Projects. cc: Ken Merrill —Finance Director file: Financing Hutchinson s Future Pnmm nn recydcl paper - ! MEMORANDUM TO: Honorable Mayor and City Council FROM: John Olson, Asst. Public Works Dir. RE: Purchase of Police Patrol Car DATE: 02/01/2000 cc , Steve Madson. Police Chief; John Rodcberg, Dir of Engr/Pub Wks PURCTIASE OF POLICE PATROL. CAR At the January 25, 2000 meeting, bids for police patrol cars were rejected, based on the request for one patrol car, rather than the two indicated in the bid advertisement. Police patrol cars are available from the Minnesota State Department of Administration Cooperative Purchasing Venture (Contract #421921). I recommend purchasing the patrol car, as indicated on the attached specification, less the • optional warranty for 51,300. The cost of one patrol car will be $20.942. • 'r JAN -26 -2000 13!10 FROM - SUPERIOR FORD TO 913202346971 P.01 Y SUPERIOR IMO_ * FAX FLEET,& GOVERNMENT SALES bCPARTMENT / 9700 56TH AVE. NO. Y0: yo•� �° �� } -_ PLYMO MN 55442 ® OF PAGES SENT �_ PIIONE 612 -559 -9111 fAX 612 -519 -6336 TO: <f T o o:�' f1 d DATC .5 SE ATTN � rfr�ii ys a v 11/i1/ rG 3.577 PHONE 37.0 - 4/W FAX 3-i-o- 7, '5Y G 971 - L11f. YEAR 2000 MODEL CROWN V ICTO R I A POLICF. INTERCEPTOR COLOR -EXT - IN T _f ' R IY POLICE INTERCEPTOR PACKAGE f 02 - H ARVEST GOLD CC ME T 4.6L vD ENGI AOO TRANSMISSION DU -M NROWN MET POWER LOCKS, WN0014SI MIRRORS,YbRIVER SEAT FL - T OREADOR RED CC ME BUCKET SEAT FRONT /CLOTH FRONT & REAR FS - S PRUCE GREEN CC M SPEED CONTROL TILT 5TEERING W LL - O K WEDGCW M BLUE CC M F1 AIR CONDITIONING YAM/FM ST1317120 RADIO LK - D ARK BLUE • R W O TENGI BL HEATE ~~ LM - R OYAL BLUE ABS BRAKES - TRACTION CONTROL LN - L IGHT BLUE M ET L IMITED SLI REAR AX / LI I SPOTLIGHT $ 20>7<.00 M7 - L IGIIT IILUE CC ME T MM - U LTRA GLUE CC MET - DELIVERY - ADD 75C PER MILE ONE WAY .75X miles = SU - T ROPIC GREEN CC ME TM - L I GI IT GREY TN - S TLVER GREY MET I TS - S ILVER FROST CC MF IMPORTANT! - TO RECCIVE THIS GOW T PRICING YOU MUST HAVE A FORD F LEET UA - B LACK CLEARCOAT IDENTIFICATION N UMIIER (FIN) - FIN CODE MUST OE ON ORDER_ W HITE CI.EARCOAT _ CALL 1 -000- 341 -533D OPT 11 - TO ASK FOR YOUR CII, /COUNT,/ G - M TITANIUM CC MF T AGENCY'S FIN CODE - AND/OR TO APPLY FOR ONE. IF ANY PRODLEMS, CALL CAROL HENDRICKSON 612 - 519 -6351. PAYMENT IS DUE ON DELIVERY - LET US KNOB IF ADVANCE BILLING IS NEEDED TRADES - ARE ACCEPTED - SUBJECT TO REAPPRAISAL AT TIME OF DELIVERY 1 2 �/ a ( /;z ' FOB SUPERIOR FORD - DELIVERY NOT INCI.UDED - DELIVERY r TSC M1.-ONE VAT. THANK YOU FOR THE OPPORTUNITY 'TO PRESENT THIS QUOTATION. PLEASE CALL F YOU HAVE Y QUESTIONS. TOTAL. NET 0 «SALESOTAX b LICENSE NOT INCI -LCED ..•e as r y , S +-ate coNTw-lq6/' * Z1 Z/ 9 Z/ 11II.1. .STUART OR CAROL HENDRICKSON. FLEET MANAGERS TOTAL P.02 �_• -:1 . .:JII _ _i -.i jP i iii =1 IU 913202.E i..1 -1 P.02 CROWN VICTORIA POLICE INTERCEPTOR - OPTION PRICE LIST 'FROIaf S I. 3 REAR FLOOR MATS - 1711 49 _ yg� 2. AM /FM STEREO CASSETTE - 5911 185 3. LIMITED SLIP REAR AXLE - OEI.EIE ABS DRAKES - 450 J _ 4. RUBBER FLOOR - IN LIEU OF CARPETING - 127 23 vS. VINYL REAR SEAT IN LIEU OF CLOTH IR / IY / 12 58 6. DELETE ENGINE BLOCK HEATER - 4111 (22) MUI.TIPI.E UNITS - KEYED ALIKE - FI,G /FLIT /FL1 /FLJ /FLK /FL.L 34 — 8. DELETE Lit SPOTLIGHT - 51A (151) 9. AOD All SPOTLIGIT SIC 151 10. CLOIll SPLIT BENCH SEAT IN LIEU OF BUCKETS - PR /PY /P2 00 N11' FRONT DOOR MOLDINGS INSTAILED BY FACTORY - 96C NC 12. HUB CAPS IN LIEU OF WIIEEI. COVERS BY FACTORY - 64C (25) 13. COURTESY LAMP DISABLED - 478 13 nQ • DLALBEM1 MAP LIGIIT INSTEAD OF IIF.ADER MTO MAP LIGHT -513 NC A / G 15. ADDITIONAL ROOF REINFORCEMENT - PAS 62 16. SILICONE HOSES W /AIRCAAFT CLAMPS - PCD 262 17. SPEED CONTROL - DELETE - 525 (165) ,, TO. DECKLID RELEASE SWITCII RELOCAIEU ON DRIVERS DOOR - IGNITION CI NC If / 9 LOCKS - DRIVER 6.FR PASS CN.Y CONAULED -REAR IIANDLES INOPE RAT IVF_-PLP NC dC v2O. WIN06 - CONTROLLED BY.ORIVFR & FRONT PASSENGER ONLY -PW8 10 21. PARTS MANUAL 90 22. SERVICE MANUAL 145 — 23. POWERTRAIN /EMISSIONS MANUAL 200 24. ELECTRICAL TROUBLESHOOTING MANUAL 65 25. VOWERTRAIN WARRANTY 3 YEAR / 100,000 MILE " * 1000 YEnil / 75,000 MILE * "* 1300 * ** $50 DEDUCTIBLE PFR VISIT - WIIICIIEVCR COMES FIRST YEARS /MILES 26. RPO TWO -TONE PAINT D - ACCENT COLOR ON ROOF, FR & All DOORS -952 ;- -953 450 450 pl / ACCCHT COI ON ROOF,II000,TRUNK,. ,OR " . 18- ACCENL COLOR ON ROOF d FRONT DOORS -955 450 USC CNI.Y CRO44 VIC COLORS - NO MI ,IMM QYWTITY RCQUIREFLNT 27. SPO TWO -TONE, PAINT -MIN QTY 5 •MITQBNG OUVER EXTRA COST OPTICN — 28. SPO SPEC IAL COLOR PAINT -MIN QIY 5 ­MATCIIR4i BUMPER EXTRA 009 OPI ION _ 29. SPa MATCIIING BUMPER ON SPECIAL PAINT ORDERS 30. TSB's - TECHNICAL SERVICE OULI.CTINS -1 SUBSCRIPTION TOTAL f� • TOTAL P.02 Memorandum TO: Mayor and Council FROM: Brenda Ewin , Human Resources Coordinator RE: Resolution No. 11403 Support of Local Funding for Trailblazer Transit Bus Purchase DATE: February 2, 2000 It is requested that the Council consider Resolution No. 11403 herein attached. This resolution directly relates to the commitment that was made by the City of Hutchinson during the discussions to consolidate our transit system with the McLeod and Sibley county -wide systems. For your information, prior to the consolidation, the City was programmed for funding from the Minnesota Department of Transportation (MNDot) for a new bus in calendar year 2000. The state/federal funding is available to cover 80% of the purchase cost with the local entity being responsible for the remaining 20 %. The amount for the local match, approximately $8,000, is • included in the 2000 budget for the City of Hutchinson. Trailblazer Transit is requesting this resolution from the City of Hutchinson so that they can proceed with the procurement process with MNDot for the new vehicle. If you have any questions regarding this matter, please contact me at City Center. Enc. �J RESOLUTION NO. 11403 Support of Local Funding for the Purchase of a Transit Vehicle for Trailblazer Transit WHEREAS, the City of Hutchinson provided public transportation services from 1975 through 1999; and WHEREAS, the City of Hutchinson has entered into a formal agreement with McLeod County to provide transit service to the City; and WHEREAS, McLeod County and Sibley County have entered into a partnership to provide a comprehensive system of public transportation service for the two counties known as Trailblazer Transit and governed by the Trailblazer Joint Powers Board; and WHEREAS, the two county system will share transit coordinator, dispatchers and equipment necessary to run the system; and WHEREAS, the City of Hutchinson has been programmed to receive funding in calendar year '000 from the Minnesota Department of Transportation through the District 8 Area Transportation Partnership for the purchase of one new transit vehicle; and WHEREAS, Trailblazer Transit will be purchasing the new transit vehicle in calendar year 2000; and WHEREAS, the funding for the new transit vehicle is available on a cost share basis of 80% State/Federal and 20% Local; and • WHEREAS, the City of Hutchinson has included in its 2000 budget funds for the local share of the transit vehicle purchase. THEREFORE, BE IT RESOLVED BY THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson agrees to provide the local 20% funding up to a maximum of 58,000 for the purchase of one new transit vehicle on behalf of Trailblazer Transit. The payment of the funds by the City of Hutchinson will be after the purchase of the vehicle and based upon a schedule mutually agreed upon by the City and the Trailblazer Joint Powers Board. Adopted by the City Council this day of February 2000 Marlin Torgerson, Mayor ATTEST: 0 � L� 6A Hutchinson City Center, 111 Hassan St SE, Hutchinson MN 5535 ENGINEERING 234- 4209/Fax REPORT TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: February 8, 2000 SUBJECT: Letting No. 4/1 Nos. 00 -05 & 00 -06 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 00 -05 Jorgenson Street SE from Hassan Street SE to Century Avenue SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00-06 Oak Lane SE, East of Jorgenson Street SE by constriction of stone sewer, • sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. ESTIMATED COST 00 -05 00-06 TOTAL Construction Cost $390,000.00 $50,000.00 $440,000.00 Engineering $58,500.00 $7,500.00 $66,000.00 Administration $23,500.00 $3,000.00 $26,500.00 Fiscal/LegaUlnterest $12,000.00 $1,500.00 $13,500.00 ESTIMATED TOTAL $484,000.001 $62,000.00 $546,000.00 C , J cc: Cal Rice - Engineering Department file: 1-4/00 -05 8 00-06 ESTIMATED FUNDING 00-05 00-06 TOTAL Assessable Cost $285,000.00 $40,000.00 $325,000.00 Deferred Assessable Cost $0.00 $0.00 $0.00 City Bonded $104,000.00 $20,000.00 $124,000.00 City - Water /Sewer Funds $95,000.00 $2,000.00 $97,000.00 City — TIF $0.00 $0.00 $0.00 MSA $0.00 $0.00 $0.00 Mn/DOT $0.00 $0.00 $0.00 ESTIMATED TOTAL $484,000.00 $62,000.00 $546,000.00 t, RESOLUTION NO. 11409 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO.4 PROJECT NOS. 00 -05 & 00-06 WHEREAS, it is proposed to improve Project No. 00 -05 Jorgenson Street SE from Hassan Street SE to Century Avenue SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00-06 Oak Lane SE, East of Jorgenson Street SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 8th day of February, 2000. Mayor City Administrator RESOLUTION NO. 11410 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 4 PROJECT NOS. 00 -05 & 00 -06 WHEREAS, pursuant to a resolution of the Council adopted February 8th, 2000, the Director of Engineering has prepared a report with reference to the improvement of:: Project No. 00-05 Jorgenson Street SE from Hassan Street SE to Century Avenue SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00-06 Oak Lane SE, East of Jorgenson Street SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. and said report was received by the Council on February 8, 2000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: S 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $546,000.00. 2. A public hearing shall be held on such proposed improvements on the 22nd day of February, 2000, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 8th day of February, 2000. Mayor City Administrator l. L 'J PUBLICATION NO. 11411 NOTICE OF HEARING ON IMPROVEMENT • LETTING NO. 4 PROJECT NOS. 00 -05 & 00 -06 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 PM on the 22nd day of February, 2000, to consider the making of an improvement of: Project No. 00 -05 Jorgenson Street SE from Hassan Street SE to Century Avenue SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00 -06 Oak Lane SE, East of Jorgenson Street SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $221,000.00, with an Assessable Cost of $325,000.00 for the total estimated cost of $546,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: February 8, 2000 City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, FEBRULARY 10TH, 2000 AND THURSDAY, FEBRUARY 17TH, 2000. �'g 0 0 0 Hutchinson City Center / 111 Hassan Street SE / E NGINEFERINGREPORT TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: February 8, 2000 SUBJECT: Letting Nos. 5 /Project Nos. 00 -07, 00 -08, 00 -09, 00 -10 (612) I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 00 -07 College Avenue NE from TH 15 to Hillcrest Road NE by construction of storm sewer, watermain, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00 -08 Hillcrest Road NE from 6th Avenue NE to Walnut Street NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00 -09 Griffin Avenue NE from TH 15 to Maple Street Road NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00 -10 Spruce Court NE, North of 6th Avenue NE by construction of sanitary sewer services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Engine•g Report • Letting Nos, 5/00 -07, 00 -08, 00 -09, 00 -10 Page 2 ESTIMATED COST 00 -07 00 -08 00 -09 00 -10 TOTAL Construction Cost $325,000.00 $60,000.00 $168,000.00 $57,000.00 $610,000.00 Engineering $48,750.00 $9,000.00 $25,200.00 $8,500.00 $91,450.00 Administration $19,500.00 $3,600.00 $10,100.00 $3,400.00 $36,600.00 Fiscal /Legal/interest $9,750.00 $1,800.00 $5,000.00 $1,700.00 $18,250.00 ESTIMATED TOTAL $403,000.00 $74,400.00 $208,300.001 $70,600.001 $756,300.00 ESTIMATED FUNDING 00 -07 00 -08 00 -09 00 -10 TOTAL Assessable Cost $245,000.00 $50,000.00 $132,000.00 $41,400.00 $468,400.00 Deferred Assessable Cost $0.00 $0.00 $0.00 $0.00 $0.00 City Bonded $130,000.00 $21,000.00 $76,300.00 $17,600.00 $244,900.00 City — Water /Sewer Funds $28,000.00 $3,400.00 $0.00 $11,600.00 $43,000.00 City — TIF $0.00 $0.00 $0.00 $0.00 $0.00 MSA $0.00 $0.00 $0.00 $0.00 $0.00 Mn /DOT $0.00 $0.00 $0.00 $0.00 $0.00 ESTIMATED TOTAL $403,000.00 $74,400.00 $208,300.00 $70,600.00 $756,300.00 cc. Cal Rice - Engineering Department file 1-5100 -07, 00.08, 00 -09, 00 -10 RESOLUTION NO. 11412 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 5 PROJECT NOS. 00 -07, 00 -08, 00 -09, 00 -10 WHEREAS, it is proposed to improve: Project No. 00 -07 College Avenue NE from TH 15 to Hillcrest Road NE by construction of storm sewer, watermain, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00 -08 Hillcrest Road NE from 6th Avenue NE to Walnut Street NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00-09 Griffin Avenue NE from TH 15 to Maple Street Road NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00-10 Spruce Court NE, North of 6th Avenue NE by construction of sanitary sewer services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. • WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 8th day of February, 2000. Mayor City Administrator • 1 - ' RESOLUTION NO. 11413 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT • LETTING NO.5 PROJECT NOS. 00 -07, 00 -08, 00 -09, 00 -10 WHEREAS, pursuant to a resolution of the Council adopted February 8th, 2000, the Director of Engineering has prepared a report with reference to the improvement of.: Project No. 00-07 College Avenue NE from TH 15 to Hillcrest Road NE by construction of storm sewer, watermain, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00 -08 Hillcrest Road NE from 6th Avenue NE to Walnut Street NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00-09 Griffin Avenue NE from TH 15 to Maple Street Road NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00-10 Spruce Court NE, North of 6th Avenue NE by construction of sanitary sewer services, watennain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. • and said report was received by the Council on February 8, 2000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $756,300.00. 2. A public hearing shall be held on such proposed improvements on the 22nd day of February, 2000, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 8th day of February, 2000. Mayor City Administrator d • PUBLICATION NO. 11414 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 5 PROJECT NOS. 00 -07, 00 -08, 00 -09, 00 -10 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 PM on the 22nd day of February, 2000, to consider the making of an improvement of: Project No. 00-07 College Avenue NE from TH 15 to Hillcrest Road NE by construction of storm sewer, waterrnain, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00-08 Hillcrest Road NE from 6th Avenue NE to Walnut Street NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00-09 Griffin Avenue NE from TH 15 to Maple Street Road NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. • Project No. 00-10 Spruce Court NE, North of 6th Avenue NE by construction of sanitary sewer services, watennain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $287,900.00, with an Assessable Cost of $468,400.00, for the total estimated cost of $756,300.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: February 8, 2000 City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, FEBRULARY 10TH, 2000 AND • THURSDAY, FEBRUARY 17TH, 2000. Over the course of time a number of processes have evolved that have inadvertently resulted in minimizing .the public's participation in the "process" locally either directly or indirectly. I'm not being critical of how we got to this point, but rather noting how I see things right now. The situation has been aggravated by the multiple elements that come into play. By themselves, each may not seem to be particularly serious, but when combined they add up to a serious disconnection between residents and their local officials. In turn this separation results in a shamefully low voter turnout on local elections and a general sense of apathy among the public concerning their local government. I believe that this state of affairs is unhealthy for any community in the long run. The following suggestions offer ways to better inform the public about the issues and take advantage of historical trends to increase participation. Some are used by many communities our size and others may be considered new and progressive in nature. I believe an important role of government is to provide the public with the easiest means to learn about the issues and to participate in the system. Even if it appears that the public is not interested in participating, it is essential that this effort continue to be made. The process should not be dictated by convenience for a few, but rather for its availability to all. These suggestions are an attempt to do that, while maintaining the integrity of the system itself Some would be easy for you, the Council, to institute and others would need to be voted on by the people. I ask you to make the changes you can and then let the people decide on the others. Thank you, Steve Cook, February 3, 2000 • 1. Regular article in the Hutchinson Leader 2. '_Meetings: Limit use of workshops, leadership meetings and annual meetings to emergencies only. Have these discussions at regular council meetings instead. Sharing this discussion with the public and the media will inform the public about the issues better and encourage more participation. Move local elections to even years. a) In last twelve years odd year local elections have ranged from 10 -39 %, while even year legislative elections ranged from 60 -65% and presidential ranged from 79 -87 %. b) Many charter cities do this and all statutory cities do. c) Desire to vote in odd year local elections does not mean someone is informed on the issues. 2. Ward based elections: Mayor (& maybe one council person) at large, remaining council people elected by wards. a) Most charter cities our size use this format b) Insure equal representation of the various parts of the city c) Would encourage greater resident communication with their "representative ". d) Would make public's interaction with candidates easier. 3. Require special elections to be by mail ballots. 9 -A 4. Require a 30 day waiting period between publication and execution of all ordinances and any resolutions pertaining to capital programs, capital projects and capital improvements, except in cases of • emergency for public safety and welfare. In this section capital improvements would not include repairs to existing infrastructure or a public facility within its existing footprint. a) Manv communities institute the 30 day waiting period for ordinances_ b) Resolutions included because: 1) funding of many projects passed this way. 2) Work can begin immediately after passage with no time for people to voice an objection. 5. Allow people the right to initiate and adopt any ordinance, except an ordinance appropriating money or authorizing the levy of taxes. 6. Allow the right to petition against all ordinances and any resolutions pertaining to capital programs, capital projects_ and capital improvements with exceptions as noted in #4 and require such be submitted to the voters if not acted on by the Council. 7. Require a special election if more than oneyear remains on a council vacancv. i ask you two approve to resolutions at the February 8th Council meeting. 1. Limit the use of special meetings; such as workshops, leadership meetings and annual meetings, for emergency situations only. 2. Call for a Charter Commission to be formed as soon as possible with the intent to present some issues, not necessarily all of them, to the voters during the upcoming November elections. 02/07/00 15:57 0812 905 8814 FEB 07 'W 0B: 4SRr1 97R1N S7 CLOUD sRAUW INTERTEC SEH.RC1t ASSOC 14002/008 P.2/6 tt. pneer Ce>}e, 1 SM 2v6 Awwwv Nair r.0.6= 189 St- Clwd. Minn ho 56702-0189 1204167-99A0 For. 2474ou rare m,d See m ue V #a aVWd dN, r Erveoma :.' FChwr 4, 2000 Propaal BDXX -Wl I5P Mr. Brad ReMUck SFII -RCM 10901 Red Circle Drive, Suite 200 Minnetonka, MN 55343 Dear Brad: Re: Pro for a GeOtechnkd Evaluation for the Proposed Saotheast Area Trunk S an i tary Zrnprov , Hutchinson, Minnesota ppAs requested ou P*bruuy 4, 2000, Bruin Irmertec Corporation Braun L><attee) is pleased to these serrices Will beben Perform enI borings and prepare a S cal evaluation report. treprovemenn in H •�w;,,� proposed swebetu area trmrk sanitary and atom sewer treprovements Description of PtTdect We rmderstard that the ppzz improvemeoes will include the itunlltdon of saamry I storm sewer Utilities. The abgament will exeead through an existing fatm field from Trunk Highway 15, east to Jefferson Saucer Somheast. Invert depths range from 15 to 29 feet. SCOpe of SaT We assume that prior to our field exploration SEHORCM will stake the boring JOCW= and th determine surface elevation at the both locations. Braun Imerta will cal the locating o utilities ear the borings. You neq Xged that we complete seven borings. We O ose and Tile �np approximately 10 fret below the Tavern eepth of the The ng de pths will range from 7S to 40 feet- The total linear foouge is 330 £sec t5�e Propose borings s�wlth holbw -stem auger. penetration testa will be eonucted at 2 1rt -foot Cs feet, an at 5-foot intervals o the ee�oon depths of the � ' if groundwwr , ib depth will be recorded on the borigg logs_ 1t appears that the she is aroasslble to a truck mourded drill rig. B should be noted. we have alotred to facie wfrg t_o�wing in our cost estimate and the boring locations may treed w be if needed s� Y• We assume the City of Hetbinson W91 provide snow plowing Sarnpks will be returned to out laboratory where they will be vhuaW classified and lagged by a genter]wiaal er>gfrerr. A geotnctmiatl evaluation report wt71 then be prepared. C , J I 02/07/00 15:57 12812 935 8814 SEH.RCl1 ASSOC FEB 07 '00 Oe :45W BRAA ST CLOUD The report will famish the following inforrnatinn 0003/006 N.:: b SEH•RC34 Proposal BDXX -M1 15P February 4, 2000 Page 2 Log of Boring sheers indicating the various soil sans encoaaraed. A h tev observations. boring locations. Structural fill a� m 0II mriL imuailatiun. Two copies of tae Baal report will be submitted. Utow Clearance Braun haertec wail contact Gopher State One Call and request that they make arrangements for the appropriate public un7ity dies to determine the locations of public undergtn®d utilities at the site. We request that you or your a nhorhed representative notify the Braun ]A anent the oats ee of thheeip�y and locations of any unkrtround Objects precautions to avoid damaging underground Objects. Hraw° Itaeaoec will take reasonable C08t Estimate we will famish these services on a hump am cots bads in accordance with the previously ditaused scope of services. We project that the coat to perform the described secvim will be $4, 950. If t projea cannot be completed within Ate p schedule due to circumstances beyond our canhol, or addidontl services are ute&d revlamg err cast may be ragWred for completion of the remaining tasks. Braun Irtereo will not, however, exceed our proposed cost WL60ut Sped& alldW xMM from you. We will begirt wort on this project upon reoW of your written authorizadom We can provide You with pralimioaty verbal recommeadaflons after the Samples have been IoUW. A written report representing the resalu of our g OWAU W evalmrion will follow_ Tams on payment for saviaa are one upon receipt of invoice with interest added to ttnpald balances, in accordance with our 1991 service agreement with SEIf. We appreciate the appett mfty to present this proposed contract to yon. It is being submitted in duplira% $o that if it is acceptable to you, one copy may be signed and retuned as a wrftrm nnhorizatfan to proceed. If there are any questions on this proposed contract, plan cmptt us at (320) 253 -9940 Sincerely, Steve A_ Thayer, PE project P.i>gv M • n LJ 0 02 /07 /00 15:58 0 612 935 8814 SEH.RCH ASSOC 0004 /006 FLB K,' 'M 08:4&C11 BMJ4 ST CLOUD P.4i6 SM -RCM Propow wxx- 0 l m Pebnay 4, 2000 Page 3 AvAhormabon to Proceed: Please proceed amordmg to the above stated tame/ wd General Cofdiriona: Dare Client Name Authorizer (Please Print) Au%orined Siynatate TWO • sat pdm\\ o\00-1 19P �J 0 0 ,/ I 1 u 02/07/00 15:58 0812 935 8814 FEB 07 'M l'!8i4bM k*x ST CA-0 D B RAU W INTERTEC Our apfotmcm with you coRstau of %loot Goesal conoduas sad me woomp wwg W. psopoud or wttadzwiM srdoa 1: 0warpow%*&w LI Wo will psovidu olio psafasdaml serrates dcs:nbod in om vireo xV t toe mm you. w We will plorlda Yen wits wMw repom eomrialop profmioaal opimoea end tetnmmadanms. 3n p.doemfap out Aariau, we win pso to dsym of ars add shill amdadty eswclud wdea dmaw ciswmamaa by tappable Mawbt6 of ow po6wion pta"Lmot is the acme iaa&y. 1.2 Qtr wodt will be wo&aW uwS app "c= and protocols. If You &feet is to devisee tom ow recom- needed prsoedwm, you airm to hold is hwtslesa kom Ali CIMOS, dma8rg and eacpmiwt wisiop art of your dbedw. 1.3 Th= is so ioitwaat salt riot samplr or observations try na be repea wasuve of t6ibcs not sttowloi or scan an& fwdw. that coodidw may chance two time. We will refarwsca acr geld gbsuvnlow and aampslep m _._.._ - momma pdtrw. Wa wan as ropey. mL ar crock rho areaanf or *M Palau vest wr wnApt dui ditty I4 M Ow desks dot not winde supwwedsp yaw cafactas or cammim"t m, oymeftaE or pwvxdIac me down and wethak of tboa work nation we son" thow dada to wddtg. We roll ea be roopobwlla tar the (thou of yap oarmetae m peQotm is.eai with tbek swdaukiW sod tan peatrN of ac services wfll not sdwvc t- , "- debut supms6Wdes to yes or m ohm. LS Wkwallperdc A tacit arid Mfew p[ecfam for ow evewlem bw tea will mat be mgao&k for o0macoKjob, or se hchm or aftsy tesku we aocrpt. that duty ib wddoc. SEH.RCH ASSOC sacge"z Yaw RU W 2.1 You will pterlde 2com to ma sir. Wa w40 use:asoubie em to ilaida tsemtde u tuts dr.ln tb oo ®d rot walk$ me sir dump when dap ewe is saadxd. We bM not inohsdod the cost of ussabdob of basssi damage in me rodowed cbwca. At YOU mpdw and mcpow we wssu eopsu worwal damage. V& aped to ba raped dbio for dump &d It caved by off o u Yba"voprsvids vsj.A60,aly msabtr, vim the mfmoa tw yon bays rywdic bwied ohjem hoard in dw `t" SIat9 wo have aagietmd ode bald W066 you •pm a provide as W& all yowpow.chan mplant,andsew Wforoudw that afar m sue roodidooc You Was m )told at hwainw brow all chaw d®ahes.losses. and missed vWw— ia°bl'thtp btdd objects of wbkb ym had Imewledta but did not timely a6 m ow weadw or co=dy stow on tba Pbas fiaoisbed to w- 2J you will be fpm otrapawba % yaw empleyea sod ymr eosva®m In obwevldp ed radbd" satiety smdwia aRw we madly You taw mdfaptpbk or c®a tq agal or timer usdsa wsdoe ormawdaa devices we t0 be employed by m. 2A You will wily us of say 1m0wWP or satpituon N ty prasarr dbamdpdn namrids in suupus pdevMW se nd 1tm W. pto+lds w vim iiwsmtiow in Ymr poanaam a , , , mheisa r wmmm. wdw at me Ape, 1f wC obsaw a •aspom ms: FuRtam of eomeinm not pound in m -ama S we pay w�mvo ow wait vsitboae ll.bitiry myth a otter. and w wig boyaid far to fWkaswhawptp.iaed ®005/006 r. r Gwwat Condb 2.5 Nchhu t t eytemm not ma ptmidibc %+avian am opwar m make is o owdaL opara4 isr a aamr- poas uawg mom of amspowfa whim mr maadnj %the *��• Cmsaebdm Raouwty Act. as Amenee4 or relit. try mwlat ofny odsrr law toet®iac do loede.b mono. wonBa or dispoed of hazardous moDish. You span to b* as bromism and iddmc* m tom UT mch cesm or loss. zs DUWA&wen km vwiw and tmafutiw rrviam mty favolvetL9t of msasarmWtian ofF"Joutly coxwo imas i au nail. and w If yen wa.agr�gf thatwpmido scr j= tbw ioduds ddm ibk you spm to hold w hrmices std od=PW is Sean now cetwsde. dam dolma pad damspea. unless ON loss is awed by om pgtlpaw- 27 You apes to m3fa & --k—du mgabed by kw. In rbb tsraK Yn do as a.a rise dw you adcwwbdca bar it is your doh' No' 6 the owaw of the dLcovuy a rdaas af emrdems r the she. Yap AV" m hold rs hmnen and iodmaify w fta an dmmt talaald m Aa.roomea made by as mwm requimd by rw and box all -W Noted to dot te&ambp w tame m tdh® am air owner of me discovery of ammiaML socams 3: bpwb wtd mecou 31 we will famhh rapom w you b dookass. We WM eataia M*fical dm tot wva yam and 12dndal chantor mum Yes" tehma to the P v peAamed 32 AB 31Upin stanAmiop star m m oopdbaad old fWd sod labs .pailment to caws be adpuouly ckmxd of owamiems am Yom Pespatty. 7bsy will be diiwamed or rommed to yon. w our tlsmadoa, wka wtdna 15 days dos repwt der ym glen 02/07/00 1S: 58 12812 935 8814 SEH.RCM ASSOC FES 07 '00 09:46AM WPLN ST CLOUD wriaep drtetiou to ante a nnsfti the a ubkuh, a<your aepew.re- 33 Ommpoem.amm. ealaa6doas, and odw Aoamem am ma>tmamm of ow [W�Wym Oarrep=Mforytaar use Only for coo puposu difebacd m w. You way not waafa oartepeem w aden or use arm for a parpow for Which mey WW WE porpmed Without out vnau approval,wWckrffiambe mewsons ry wid bkL At yaw rupu w wM provWa odonea mw of arc mpg+ of lam of mu bet aly if coo rocipmm ages n be baamd by de terms door s.gasmem ad cab it Ono aopid the admntstadw fat round N ear OM coma[ Sumach of 011 3A R ym do aW pq for ar teniou a Ag td vc mq temp aA tepom and sock ate let dcUrmadm ym ant a9 sepam sad oiler Wade lz yor pemriao met bn temmad to uL Agau ad odrr wink rely am be W by yet ft W pamme stammver ura they am paW for In ell. Spdm * cow"MEM Al You Will pg fors Jcwaagem Won, or $comae& to ow dwa cuc m t scbawe Of wee if dos. is w ode wham r ptasmete as w pdoe. An aaimmad cent Is mr a Amt 9gwo udi amend at sari s.2 Yca WM mdlym of bWiAg dbpawe wi*m U dgs. 7ba wln pry aH amLs- ptdd prdot diaativa ancelpm You agxoa to pay inwaet a& uwpald bataom btplmbg 30 dqe allot iuvoice dseu u tka rata et tai pw mcatb. bataee m etcaod0o ..dmumnus0owbdbybm. 463 If yendksammiercdroaaor w wM de @% bet you ogres w be regwsnbia far ow campaosw ms cola N , prtrrWe us mid tbm pmnt's wximen ampaao of as mum Of ow 2SMOW.rd lad We eatmd ae&c 4d Yee spec m compeaw v for our rnaos.atte fm ad cWmm N ore at regrdbd to r@Woad n bpi pea adding ow don promo ing w m which we am eel apsmy 43 If an am ddged by hcwa beyond ova awaw .' 0r4 psedacr aweAdass a due scope or ammo[ Of Work wI s, or if me tadob or med0I Amok we Wm give !Wn dmab mace and ws. WM moire in aW th" at§rstmene of our aompmrdaa Sodon Sc Dhpotar, Dmosde emcf)"Alecogm s.1 Diapalm wiA b awbmlaadm Aioemabm DLpem 7.da6oa (AM a a cenfiaoa pcadmt m lkwu m Hook of w wM exudes. good fiid - % — to tarelve 6 aPeoo devap ams.ma¢y aeapeaNa ADR paawodam. Coilsedma wHl vat beadxwAdmADR.ARQ[pms wM b go trued q an law ddb aw is Which oarM icing w?sca is bond. 52 We wM not be nabla he ap:d8 md*=L o megsrNM, orpm u" damages, iaek do bat vat Lmied so dine maiw from ddq, lm arms, lost efpmfim mtorUMN, low of Aamdq cwpmi nawtots,a*tcurd ugfml 53 %w9ltwtbeYmbieterdmm" [dear rat to aamrrsaad tridir Ono yam of vat dot of b(pq or or vkbb two yen dtdle duc of tim aomp(mod der teN wticbs.. is wain We wM im be I" who you k m aoMW is of 6p dhaasvty of die drmW Wench at wmot[, neowat see or emus" Wlmle 30 dga of the dine of dlamey and ohm Yen hmva given coo as oppocumby m k madpw and to rtaa,mrwd wet d �Psjs t dam• SA Poe W Itiedaektdta asMIMA619 aHewenes mar tidd. yaw adpe fat wraggtupm Makiq W3 vat exam the in pad for ow utvicas a 430,000. Wkdsv :it steam[ sadyeaagarWhde>®'b wGamaR HoUlity ce o0am In cw m of dm esaeont Sys. gm .amsYq m gompt mN allocadea d desk, We win > came w r WMVMAdOptcSIWA00prorWm ' du, Wir6m 10 days dam due dbls a$aamag yea pre"ifo paymea in u xnmx which WE hapko owfgmby 10%. ben not lest d!m /700. to owepw tam m far de gtmer desk: adaadtsa rib bmo AeL slobpmc8nod bsammm Yoer sbMMbf –, to fie law Dsgenmm<i P.O. Dent 3910L kfioncapoiis, UN 55439-0106, sad raft to our proposal as ptmjcee wrabae S3 If you Am w pmy m.ldiw OD dqa *Owwbu is+aia dd4 we coq cutuder the def katud' ' dtatage ®®t an4 st our apdon. "Miami A of our duties widen nabanry w yen one in cdta Q006/006 P.6i6 dA H Ono Me isv of in krgal acdwa m miler/ ON eompmndam, you agee m Wy oar 0e06cum upeme0. inchwug ttat0aabb atoemy (na. If you make a dsm again w &a is redo(vW a oar hvue; you wig roimbc=ova comae of ds&a - rd odhg but wt) mkod w resemahL aaoewsy and aaycat.i=as feet Sdcillss& 60amof1 1 0 Q 94 wM m6cwWy and bold yes brmka Aom sod spisu demands, dnoga, and acpeme: maed by oar argngmt am ad omisdom, and bteads of caaaatY ad daws.o arc. amiQioaa, ad beeaebo d yomosro far wtnm Ws. aq lKo4'�bk. Yom r4R btduwify and had m bnsttlaa Awm and *gW demodt eamagu, sad aMmta tmmcd by y�ns&pm ate sod omisaoa, god bnack of cowman and arms am omwdaft and b enchn ofpKKM 4r Wh® you we UP4 mapcosm e. 42 Tote rams ds maybe seemaatym iwdmdty el0st of m raft Section 4-L youaW won e:patdy waiv e. tahverof dw odor cob. way becum uacumpduw Amen lhbuw dw ci.n as ear my weden compe"N mlaw. Sear 7- Itieimmor 14ris(arm 71 Ns. Will pm.ida a CKtd%C as anamiae aD yew upon atgas.tr. 72 'nib aga,m.m Is oar same rams mmc ad it arapagWu4H pda agcy mtm It may be modified only hwdbg making sp615e rdOente on dw pa•idam osa88ei 73 Neidw of us WM salip thh ageeromtwldowde wrimm appcord d 40 odrR bon w am sabeaeast meat as Ws. dw woueary. 7,1 This apeemat may be m®iuwa by I W'ddb4 We win rawFo a agwMW adiumne s of oar aatgsada i o. 7.S It is CamLYiy tar de eomaultw Oat provides 6Wp maamenducion to be ss ®war mpsovida ebanadoa m dreb" savkis dwMg amamcda crrama6s doll ffw sin aortemlwedmprovide amdomhg eaviom you agar to bold in batwl— & man dams. Irma, and clp� adamp cut otaq hmpemdpm, eWAoadone, mbromdoms, ofd arms d oar Watpswvldm by you or obcw Revirod 2- L-% r • 0 0 O O O O 13 O tl 7� 7 1 .. -y AIPOWN. iCMEA-Tr AFEA RLM 1 I .. - - - - - ------------------------------------------------- O ,P EN -HOLD COUNCIL REPORT 08 -FEB -2000 (16:42) page 1 ---------------------------------------------------------------------------------------------------- 1995 IMPRO CONST REINER CONTRACTING WORK PERFORMED AT 715 ROBERTS $1,100.00 < *> $1,100.00* le IMPR. CONST SORENSEN & NAUSTDAL PROPERTIES POND EXCAVATION REIMBURSEMENT $20,289.52 < *> $20,289.52* 2000 IMPR. CONST OTTO ASSOCIATES PROFESS SERV - ROLLING MEADOW $525.00 < *> $525.00* AIRPORT RENOVAT. GOPHER STATE CONTRACTORS AIRPORT CONST #8 -JAN 2000 $41,838.95 < *> $41,838.95* CAP.IMPRO.FUND BONESTROO ROSENE ANDERLIK & AS PROFESS SERV -ARENA BLEACHERS $3,224.96 E.J. PINSKE BLDRS ARENA BLEACHERS -EST #2 FINAL $79,325.00 HUTCHINSON HOCKEY ASSOC CORRIDOR BETWEEN ARENAS $70,000.00 < *> $152,549.96* CENTRAL GARAGE ASPEN EQUIPMENT CO CHIPPER KNIFE $135.30 BRANDON TIRE CO TIRE, STEMS, MOUNT /DISMNT, BAL $168.81 CALIFORNIA CONTRACTORS SUPPLIE LARGE ANGLE WRENCH SET $143.63 CARQUEST AUTO PARTS CREDIT, GASKETS $205.43 CENTRAL HYDRAULICS FLUIDS $70.16 CITY OF HUTCHINSON FEB MED $432.09 COAST TO COAST #'S, CHAIN $21,88 CROW RIVER AUTO PARTS, LABOR - REPAIR UTILITIES $253.85 DUECO CABLE ASSY $23.91 FORTIS BENEFITS FEB LTD $21.45 G & K SERVICES SHOP TOWELS $279.14 HOLT MOTORS INC PARTS $281.38 HUTCHINSON LEADER DAILY REPORTS $96.46 HUTCHINSON WHOLESALE SHOP SUPPLIES $1,160.77 INTERSTATE BATTERIES SHOP PARTS $327.81 L & P SUPPLY CO KNOB $13.46 LAWSON PRODUCTS INC HEAVY DUTY CIRCUIT TSTR $76.95 M.S. SHARPENING SERVICE SHARPENING $10.73 MID CON SYSTEMS INC GEL LUKE, GREASE PUMP $203.64 • MN MUTUAL LIFE FEB LIFE $7.56 MODERN MAZDA VEHICLE TOW $35.00 NO STATES SUPPLY INC SHOP PARTS $214.07 PENSKE AUTO CENTER OIL CHANGE $197.47 ROYAL TIRE TIRES -GPR DEEP & CASING $845.61 RUNNING'S SUPPLY ANTENNA $39.30 SCHMELING OIL CO OIL $1,407.84 SORENSEN FARM SUPPLY HY COUPLER, NIPPLE $18.83 ST.JOSEPH'S EQUIPMENT INC LINING KIT, SHIPPING $1,395.93 TERMINAL SUPPLY CO TOOL, SL -150 $90.43 US POSTAL SERVICE JAN POSTAGE $11.22 VALLEY SALES OF HUTCHINSON COT REM, CORE PRICE $100.90 WELDING SYSTEMS INC SHOP PARTS $199.06 < *> $8,490.07* ENERGY LOAN FD GLASS APPLE &, THE DOWNTOWN LOAN $434.94 < *> $434.94* GENERAL FUND AMERICAN BOTTLING CO, THE POP PURCHASE $94.95 ARNOLD & MCDOWELL JANUARY COMPENSATION $7,250.00 ASCAP 2000 LICENSE 5225.00 BECKER ARENA PRODUCTS 1/2" NEW ACRYLIC $1,393.02 BENNETT OFFICE SUP. MAINT CONTRACT 184.75 BERKLEY RISK SERVICES DEC PROFESS CONSULT 800.00 CADD /ENGINEERING SUPPLY BOND PAPER, T -BOND $61.46 CAMERA SHOP DEVELOP & PRINT $121.29 CENTRAL GARAGE JAN REPAIRS $13,874.30 CENTURY 7 THEATRE 50 THEATRE TICKETS $175.00 CITY OF HUTCHINSON FEB MED- COBRA- DOSTAL $36,043.93 CLAUSEN, SHELLY REFUND- SWIMNASTICS CANCELLED $16.00 COAST TO COAST BULBS $556.87 CROW RIVER AREA QUALITY COUNCI JAN SESSION $35.00 • DEPT NATURAL RESOURCES DNR FEES TO STATE $1,584.00 10-A, OPEN -HOLD COUNCIL REPORT P 08 -FEB -2000 (16:42) page ; ---------------------------------------------------------------------------------------------------- GENERAL FUND DM STAMPS & SPECIALITIES NOTARY STAMPS $84.16 DOONER, DON SNOW REMOVAL $405.00 EBERT, PAT REIMB - MEALS, MILEAGE $51.15 FBI NATIONAL ACADEMY ASSOC 2000 MEMB DUES -STEVE MADSON $60.00 • FORTIS BENEFITS FEB LTD $1,711.46 G & K SERVICES UNIFORMS $1,513.91 GALL'S INC MENS SHIRT $196.28 GEMPLER'S INC SAFETY SUPPLIES $38.20 GILMORE, BRANDI REFUND - SWIMNASTICS CANCELLED $16.00 GOV FINANCE OFFICERS ASSC ELECTED OFFICIALS GUIDES $30.00 GRAINGER HARDWARE $86.46 GRAY, JEAN REIMB- NOTARY FILING FEE $25.00 HALI -BRITE INC OPTICAL ASSY, FLASHTUSE $177.05 HARRIS COMPANIES LABOR, PARTS- REPAIR HEATING $870.81 HARRIS PUBLICATIONS SUBSCRIPTION RENEWAL $16.97 HEMMAH, KATHY REIMB-ADAP REC SUPPLIES $43.89 HHS SPRING MUSICAL ADVERTISING MUSICAL PROGRAM $85.00 HILLYARD FLOOR CARE / HUTCHINSON TOWELS, TISSUE $1,225.12 HUTCH COOP CENEX NO LEAD FUEL $290.60 HUTCHINSON AREA HEALTH CARE PREMIUM REBATES $40,268.50 HUTCHINSON LEADER PUB $901.72 HUTCHINSON TEL CO TRAINING REG -DAVE ERLANDSON $6,244.33 HUTCHINSON UTILITIES PERA STATE REIMB $43,617.64 HUTCHINSON WHOLESALE WELDER $671.75 INDIANHEAD SPECIALTY CO SELF INKING DATER $122.50 INTERSTATE SUPPLY CO TITLE & INSIGNIA $265.83 JLR GARAGE DOOR SERVICE HINGE, ROLLER, LABOR $65.26 - JOES SPORT SHOP PLAQUES $429.20 JOHNSON, DOUG L. REIMB- MEALS $8.92 KLEIN ELECTRIC MATERIALS, LABOR - SUBPANEL $1,492.69 KUSTOM SIGNALS INC PARTS, LABOR -RADAR $343.54 L & P SUPPLY CO CHAIN, GREASE GUN $44.14 LAKES GAS CO. BULK LP $722.76 LARSON, JEAN REFUND SR ACTIVITY FEE $10.00 LEAGUE OF MN CITIES QTR 1 WORK COMP $18,661.70 LOGIS DEC SERVICE $8,104.20 LUCKEMEYER, SHERYL REFUND- SWITCHED SKI CLUB $8.00 LUTHENS, MARGARET REFUND - CANCELLED FUSE APPLIQUE $26.00 M R SIGN STREET SIGNS $37.29 MADSON, STEVEN REIMB -HANDS FREE RECEIVER MAIN STREET SPORTS BAR VOLLEYBALL REFUND $ $81.90 15.00 MARCO BUS.PRODUCTS MULIT- FUNCTION EXEC BACK $1,885.05 • MCLEOD COUNTY TREASURER PARCEL UPDATES $7.50 METRO ATHLETIC SUPPLY VOLLEYBALLS $352.82 MINN BLUE DIGITAL -A YEARLY RENT $672.31 MN ELEVATOR INC. ELEVATOR MAINT $73.65 MN MUTUAL LIFE FEB LIFE - COBRA - DOSTAL $595.98 MN REC & PARK ASSC ANNUAL MEETING REGISTRATION $55.00 MN SPORTS FEDERATION SANCTION TOURNAMENT FEES $90.00 MN U C FUND QTR 4 1999 BENEFITS $2,196.00 MODERN FARM KEYED -ALIKE LOCK, TAPE MEASURE $100.95 MORE 4 POP $440.10 MORNING GLORY FLOWERS & GIFTS FLOWERS -J WISCHNACK $26.63 MR. MOVIES VIDEO RENTALS $3.19 OFFICEMAX OFFICE SUPPLIES $136.73 OLSON, JOHN REIMB -MEALS $16.00 OLSONS LOCKSMITH LOCK REPAIR $194.30 PETERSON BUS SERVICE JAN MOTOR COACHES $536.30 PINKERTON SERVICES GROUP DRUG TESTING $58.00 PIONEER PAINT, PRIMER- AEROSOLS $309.09 PLOTZ, GARY D. REIMB -MEALS $223.93 POPP ELECTRICAL INC HUBBELL CORD CONNECTOR 38.14 PRO AUTO CLEAN CLEAN 1995 FORD CROWN VIC 55.00 QUADS ELF,CTRdE MATERIALS, LABOR- SCOREKEEPER $192.73 R&R SPECIALTIES INC ICE BLADE - $207.68 RIDER BENNETT EGAN & ARUNDEL PROFESS SERV $452.59 RING, RUTH REFUND - CANCELLED AEROBIC CLASS $16.00 RODEBERG, JOHN REIMS - MEALS, PARKING, AIRLINE $279.26 RODESERG, NANCY REFUND -PUNCH ART CANCELLED $10.00 ROTO ROOTER CLEAN FLOOR DRAIN $65.00 RUNNING'S SUPPLY FLIER, WRENCH $1,091.07 SCHRAMM IMPLEMENT PARTS, LABOR- REPAIR SNOWBLOWER $84.40 SCHROEDER KYLE WEB PAGE MAINTENANCE $375.00 SEWING BASKET SHARE CORP EMBLEMS ON JACKETS SUPPLIES $17.04 $280.19 SHOPKO CANDY, COFFEE $35.70 OPEN -HOLD COUNCIL REPORT - J� 08 -FEB- 2000 (16:42) page 3 ---------------------------------------------------------------------------------------------------- GENERAL FUND SHRED -IT SHREDDING SERVICE $109.90 SIMONSON LUMBER CO LUMBER, NAILS $273.83 SR.CENTER ADVISORY BD FEB SR NEWSLETTER POSTAGE $165.00 • STANDARD PRINTING LABELS $162.80 STAR TRIBUNE PAPER THRU 5/24/00 $27.95 STARKE, RANDY TOURNAMENT REFUND $30.00 SUBWAY 12 BOX LUNCHES $57.38 TIFFIN ATHLETIC MATS INC LANDING MAT $1,261.15 TRI CO WATER COND COOLER RENTAL, WATER $150.95 US CAVALRY MAWP WEATHER TECH $248.16 US POSTAL SERVICE JAN POSTAGE $1,004.05 VASEK, LONNA REFUND - CANCELLED SECURITY MKT $5.00 VIKING OFFICE PRODUCTS TONER $76.19 WAL -MART SUPPLIES $458.25 WARNKE, MARGE REFUND -MILK BATH CLASS FULL $20.00 WHEATON, DESIREE REFUND- CANCELLED GYMNASTICS $8.00 WINZER CORP REPAIR & MAINTENANCE SUPPLIES $183.00 XEROX COPIER LEASE $283.75 < *> HUTCHINSON TEL CO FEB SERV $207,184.19* HUTCH COMM DEV.0 CITY OF HUTCHINSON FEB MED $432.09 FORTIS BENEFITS FEB LTD $27.24 HAGER JEWELRY PLAQUE, ENGRAVING $33.63 • HUTCHINSON TEL CO FEB SERV $119.09 MN MUTUAL LIFE FEB LIFE $9.66 MORE 4 POP $15.07 ROBINSON APPRAISAL CO MARKET VALUE APPRAISAL REPORT $435.00 US POSTAL SERVICE JAN POSTAGE $13.53 < *> $1,085.31* HUTCH TRANS FAC. ALLIED SERVICES OF HUTCHINSON FLAME ROD, SUPPLIES, CLEANERS $196.07 COAST TO COAST BULB $19.15 CROW RIVER AREA QUALITY COUNCI JAN SESSION $5.00 G & K SERVICES UNIFORMS $303.84 HUTCHINSON TEL CO FEB SERV $562.05 HUTCHINSON UTILITIES JAN UTILITIES $5,014.77 KLEESPIE REPAIR LOGIC BRD, LABOR, MILE $1,047.56 OFFICEMAX P -TOUCH TAPE 44.71 RUNNING'S SUPPLY CASTERS 36.19 • SUPERIOR COFFEE & FOODS COFFEE, HOT CHOC $87.00 US POSTAL SERVICE JAN POSTAGE $13.42 WITTE SANITATION JAN SERVICE $79.92 < *> $7,409.68* INSURANCE FUNDS HUTCHINSON AREA HEALTH CARE EAP SERVICES QTR 4 1999 $1,833.75 $1,833.75* LIQUOR STORE AAGARD WEST FEBRUARY SERVICE $46.80 AMERIPRIDE LINEN & APPAREL TOWEL DELIVERY $208.21 BELLBOY CORP JAN MISC $2,596.71 BERNICKS PEPSI COLA JAN POP $241.56 BUFFALO CREEK ENTERPRISES SUGAR MIXES $78.84 C & L DISTRIBUTING JAN BEER $23,460.29 CDI OFFICE PRODUCTS LTD MATRIX RIBBON $189.09 CITY OF HUTCHINSON FEB MED $1,126.12 COAST TO COAST JAN POP $257.11 COLLINS BROTHERS FREIGHT CHARGES $16.45 DAY DISTRIBUTING JAN BEER $166.40 ED PHILLIPS & SONS CO. JAN WINE $15,220.68 FORTIS BENEFITS FEB LTD $52.16 GRIGGS COOPER & CO FREIGHT CHARGE $6,278.76 HANSEN DIST OF SLEEPY EYE JAN BEER $2,329.70 HENRYS FOODS INC JAN TOBACCO & MISC $849.97 HERMEL WHOLESALE JAN TOBACCO $48.86 HUTCHINSON LEADER JAN NEWSPAPER ADS $786.92 HUTCHINSON TEL CO FEB SERV $177.83 HUTCHINSON UTILITIES JAN UTILITIES $979.76 IOWA ROTOCAST PLASTICS COOLERS $320.95 JOHNSON BROTHERS LIQUOR CO. JAN WINE $12,357.26 • K D U Z KARP RADIO 2000 COMMERCIAL CONTRACT 2000 COMMERCIAL CONTRACT $2,769.25 $4,175.00 KKJR 2000 COMMERCIAL CONTRACT $2,769.25 OPEN -HOLD COUNCIL REPORT A 08 -FEB -2000 (16:42) page 4 --------------------------------- LIQUOR STORE ---- ------------------- LEAGUE OF MN CITIES --- --- QTR 1 WORK COMP _--------- $374.29 ______ LENNEMAN BEVERAGE DIST. INC JAN BEER $5,179.95 LOCHER BROS INC JAN BEER $15,229.40 MN MUTUAL LIFE FEE LIFE $18.69 MORE 4 FOOD, ETC $185.51 PAUSTIS & SONS JAN WINE $967.00 QUALITY WINE & SPIRITS CO. JAN LIQUOR $2,738.67 ST. CLOUD RESTAURANT SUPPLY BAGS $567.63 STANDARD PRINTING OPERATING SUPPLIES $296.72 SUPERIOR COFFEE & FOODS COFFEE $33.25 TRI CO WATER COND BOTTLE WATER $50.33 US POSTAL SERVICE JAN POSTAGE $14.85 WINE COMPANY, THE JAN WINE $400.00 < *> $103,560.22* RURAL F. D. CENTRAL GARAGE JAN REPAIRS $547.02 CITY OF HUTCHINSON JAN FUEL $34.04 HEIMAN FIRE EQUIPMENT DOUBLE GRIPPER, PIKE $153.36 < *> $734.42* SCDP 97 Heg Reh EVEN -TEMP CONSTRUCTION PLUMBING $8,775.00 HRA ADMIN COSTS -OLSEN LOAN $858.72 < *> $9,633.72* WATER/SEWER FUND AAGARD WEST JAN PICKUP $30,724.72 AM.WATER WORKS ASSN 2000 MEMBERSHIP- RICHARD KOSEK $165.00 ANALYTICAL PRODUCTS GROUP SOLIDS $198.00 ANDERSON, CORY WATER BILL OVERPYMT -504 HASSAN $29.14 BENNETT OFFICE SUP. COPIER READINGS $15.00 BERG - JOHNSON ASSOC CABLE $108.87 BRANDON TIRE CO REPAIR TIRE $73.95 CDI OFFICE PRODUCTS LTD CALENDARS, LINERS, CUPS $419.88 CENTRAL GARAGE JAN REPAIRS $241.91 CHAMPION AUTO FITTING ASST $5.31 CITY OF HUTCHINSON FEB MED $5,873.94 COAST TO COAST HDWE, BRUSH $394.35 DONOHUE & ASSOC PROFESS SERV - BOISOLIDS DRYING $12,391.20 DYNA SYSTEMS HDWE $6.09 EARTH TECH /RUST PROFESS SERV -WM RATE STUDY $2,590.80 • FASTENAL COMPANY EQUIPMENT PARTS $19.48 FIRST CHOICE REPAIR BEARING, BELTS $94.94 FORTIS BENEFITS FEB LTD $272.71 G & K SERVICES CLEANING $449.89 GIESEKE, MARK WATER OVERPYMT -705 HARMONY $41.39 GOPHER STATE INC DEC CALLS $49.00 HARRIS COMPANIES JAN SERVICE MAINT $1,280.00 HILLYARD FLOOR CARE / HUTCHINSON DEGREASER $429.93 HOMETOWN REALTY OVERPYMT WATER -740 WAGNER $26.50 HUTCH COOP CENEX TIRE LABOR $220.80 HUTCHINSON LEADER ADV BIDS $383.91 HUTCHINSON TEL CO FEB SERV $765.29 HUTCHINSON UTILITIES JAN UTILITIES $20,533.64 HUTCHINSON WHOLESALE SUPPLIES $32.64 INDIANHEAD SPECIALTY CO SELF INKING DATER $107.10 JEFF'S ELECTRIC PARTS, LABOR -WWTF $1,095.65 JOHNSON, DOUGLAS REIMS- MEALS, LODGING $246.57 KOSEK, RICHARD REIMS- SAFETY GLASSES $140.00 L & P SUPPLY CO FILTERS $16.22 LANO EQUIP OF NORWOOD BELT $20.19 LEAGUE OF MN CITIES QTR 1 WORK COMP $1,616.01 LIMOGES, DEAN WATER BILL OVERPYMT -86 CENTURY $37.98 LOGIS DEC SERVICE - $3,601.34 M & G SALES ANTENNA $38.57 MCC INC BOOSOLIDS DRYING FACILITIES $8,208.00 MCKIMM MILK TRANSIT INC MOVE BOXES $180.00 MERIDIAN RELIEF $92.10 MID - AMERICA PLASTICS DI TANK $349.80 MIKE CHAVES TRUCKING COMPOST TO MORA LANDFILL $1,982.40 MN MUTUAL LIFE FEB LIFE $96.39 MN VALLEY TESTING LAB LAB TESTS $1,010.00 NCL LAB SUPPLIES $1,707.88 NORTHERN HYDRAULICS CASTERS, GLASSES $263.82 OTTESEN, MIKE WATER BILL OVERPYMT -414 LARSON $22.44 OPEN -HOLD COUNCIL REPORT 14 08 -FEB -2000 (16:42) page 5 ---------- ---- WATER /SEWER FUND - - - --- __--_-_------- _- PELLINEN, WILLARD ___- __--------- _- ______ -_ -__ PROFESS SERV -ROW #7, SEW EASMT _ $1,170.00 QUADE ELECTRIC CORD END, 12 -3 SJ $9.58 • RISC RUNNING'S SUPPLY ELECTRICAL SAFETY INSTRUCTOR CABLE TIES $495.00 $103.29 RUSHMEYER, JEAN WATER BILL OVERPYMT -1303 CLANE $31.88 SCENIC HOMES WATER OVERPYMT -1126 JORGENSON $22.93 SCHRAMM IMPLEMENT PARTS - SPREADER $2,306.69 SEH PROFESS SERV- AIRPORT SAN SEWER $36,472.23 STUBBS, JAMES WATER OVERPYMT -688 JUUL RD $31.43 TKDA PROFESS SERV -WWTF LEAK $999.20 TRI CO WATER COND SALT $11.08 US FILTER /DAVIS PROCESS BIOXIDE CHEMICAL FEED SYSTEM $3,563.58 US FILTER /WATERPRO CREDIT $8,237.52 US POSTAL SERVICE JAN POSTAGE $1,113.93 USA BLUE BOOK SAFETY EQUIPMENT $213.46 WAL -MART TOTE BOX, SNAP TOP $42.96 WEHRMAN, ROBERT WATER BILL OVERPYMT -364 LARSON $50.83 $153,546.33* $710,216.06* • • PAYROLL ACCOUNT - PAYROLL OF JANUARY 28, 2000 PERIOD ENDING: 01/22/00 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $16,906.25 0140 9995 -2081 WITH. TAX Employee Contribution - Federal Tex ACCOUNT $9,538.62 0140 9995 -2226 Employee Contribution - Soc. Security $421.05 0140 9995 -2228 Employee Contribution - Medicare $26,865.92 Sub -Total - Employee Contribution $5,922.72 0140 9995 -2226 $4,036.95 0140 9995 -2228 $9,959.67 Sub -Total - Employer Contribution $36,825.59 Grand Total- Withholding Tax Account Employer Contribution - Social Security Employer Contribution - Medicare $6,609.89 9995 -2082 MN DEPT OF REVENUE Finance Director Approval r1 U • LJ IMMEDIATE PAY COUNCIL REPORT R 08 -FEB -2000 (16:50) page 1 __ - -_ 1976 IMPRO.BD - ------------ - - - --- MID -MN DEVELOPMENT COMMISSION _-_------------ _- ____-------- DNR MONIES ADVANCE - - - - -_ $263,841.41 - -_ < *> CONTRIB 1/22/00 $263,841.41* EE *RAL MEDICAL 1/22/00 GREAT WEST LIFE INS. CO. EE CONTRIB (. FUND DEPT NATURAL RESOURCES DNR FEES TO STATE $1,978.00 1/22/00 ICMA RETIREMENT TRUST DOONER, DON SNOW REMOVAL $281.25 MN CHILD SUPPORT PAYMENT CENTE CHILD SUPPORT PYMT 1/22/00 EWERT JR., DICK SNOW REMOVAL $675.00 1/22/00 PERA- D.C.P. RUT CH PLBG & HTG CO MATERIALS, LABOR- REPAIR TOILET $407.98 PRUDENTIAL EE HUT CHINSON UTILITIES STREET LIGHT UTILITY $7,815.04 EE CONTRIB ORDWAY MUSIC THEATRE 34 TICKETS $850.00 CONTRIB 1/22/00 SJ & F ENTERPRISES INC UPRIGHT, STEP BEAM $258.16 1/22/00 WADELL & REED STANDARD PRINTING JAN NEWSLETTER $231.77 UNIVERSITY OF MN REG- MARILYN M SWANSON 60.00 WRIGHT, NORMAN REIMB- VEHICLE TOW 18.97 < *> $12,576.17* LIQUOR STORE CITY OF HUTCHINSON- GENERAL FUN PAYROLL 1 /8 /00 QUALITY WINE & SPIRITS CO. JAN WINE STANDARD PRINTING P TOUCH < *> PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB 1/22/00 AMERICAN FAMILY INS CO. EE CONTRIB 1/22/00 CITY OF HUTCHINSON EE CONTRIB- MEDICAL 1/22/00 GREAT WEST LIFE INS. CO. EE CONTRIB 1/22/00 H.R.L.A.P.R. EE CONTRIB 1/22/00 ICMA RETIREMENT TRUST EE CONTRIB - 1/22/00 MN CHILD SUPPORT PAYMENT CENTE CHILD SUPPORT PYMT 1/22/00 PERA LIFE INS CO. EE CONTRIB 1/22/00 PERA- D.C.P. EE CONTRIB 1/22/00 PRUDENTIAL EE CONTRIB 1/22/00 PRUDENTIAL MUTUAL FUNDS EE CONTRIB 1/22/00 PUBLIC EMPLOYEES EE CONTRIB 1/22/00 TEMPLETON INC EE CONTRIB 1/22/00 WADELL & REED EE CONTRIB 1/22/00 97 Hsg Reh PREFERRED BANK WATER /SEWER FUND DEPT OF PUBLIC SAFETY -OISM MPCA DTED GAP EQUIP -JILL OLSEN HAZ CHEM /INVENT FEE REG -DAVE SIMONS $17,651.13 $3,718.03 $111.31 $21,480.47* $845.00 $54.30 $1,962.38 $100.00 $208.95 $2,068.46 $162.89 $138.00 $52.02 $75.00 $30.00 $16,355.59 $250.00 $150.00 $22,452.59* $18,000.00 $18,000.00* $200.00 $125.00 $325.00* $338,675.64* 0 OPEN -HOLD COUNCIL REPORT 6 08 -FEB -2000 (15:01) page 1 --------------------------------------------------------------------------------------------- — - - -_- GENERAL FUND BUSINESSWARE SOLUTIONS PROXIMA REPL LAMP $2,536.16 • < *> $2,536.16* HUTCH TRANS FAC. SUSINESSWARE SOLUTIONS LABOR $90.00 < *> $90.00* WATER /SEWER FUND BUSINESSWARE SOLUTIONS TONER $104.93 < *> $104.93* $2,731.09* 0 0 /o -A Hutchinson Fire Department 205 3` Ave SE Hutchinson MN 55350 320 - 234 -4211 Monthly Council Update January 2000 The Fire Department responded to 22 calls for service in January. This is the breakdown of the calls: City: Residential 4 CommerciaUIndustrial 2 Multi- Family 3 Rescue 2 • Hazardous Material 2 Vehicle 1 Rural: Residential 2 Rescue 3 Medical 2 Vehicle 1 Drills & Meetings: SCBA Maintenance Air Bag Safety for the Rescuer Semi - Annual Inventory of Equipment Annual Department Committee Reports, Goals & Objectives Annual Officer Planning for Training ASSETS UTILITY PLANT - AT COST LAND 6 LAND RIGHTS DEPRECIABLE UTILITY FLANI TOTAL UTILITY PLANT LESS ACCUMULATED DEPRECIATION TOTAL ACCUMULATED DEPRECIATION CONSTRUCTION IN PROGRESS TOTAL CONSTRUCTION IN PROGRESS IOTAL UTILITY PLANT DEPREC VALUE RESTRICTED FUNDS 6 ACCOUNTS INVESTMENT - GAS RESERVES MEDICAL INSURANCE '" BOND 6 INTEREST PAYMENT 1993 BOND RESERVE - 1993 CATASTROPHIC FAILURE FUND TOTAL RESTRICTED FUNDS A ACCOUNTS "I • CURRENT 6 ACCRUE ASSETS CASH IN BAN( INVESTMENTS a SAVINGS ACCOUNTS ACCOUNTS RECEIVABLE OTHER ACCOUNTS RECEIVABLE -- 3M INVENTORIES PREPAID INSURANCE ACCRUED INTEREST RECEIVABLE CLEARING ACCOUMT TOTAL CURRENT 1, ACCRUED ASSETS DEFERRED CHARGE BOND DISCOUNT 1993 TOTAL DEFERRED CHARGE TOTAL ASSETS BALANCE GHEE, DECEMBER 31, 1999 • M R M N TOI AL • A M R 891,734.73 58,294,694.81 W. 096, 42Y. 56 (23,568,056.47) (23,568,036.47) 702,241.39 702,241.3Y 36,230,614.48 544,853.73 180,0D0.00 143,080.19 1.389,320.00 1.258,000.00 3,427,253.92 3.683.191.74 77,058.33 2,416,634.16 614,598.93 719,463.04 71,474.87 52.759.68 31,550.53 7,668,931.28 99,659.27 99,659.27 47, 426, 458.95 1/24/2000 MIILIIIW+ "v U11L1 ILGU aLW&fAi Al , BALANCE SHEET DECEMBER 31, 1999 • II w 0 TOTAL • r M w MUNICIPAL EQUITY 6 LIABILITIES MUNICIPAL EQUITY MUNICIPAL EQUITY UNAPPROPRIATED RETAINED EARNINGS TOTAL MUNICIPAL EQUITY LONG TERM LIABILITIES -NET OF CURRENT MATURITIES 1993 BONDS TOTAL LONG TERM LIABILIIIES CONSTR CONTRACTS 6 ACCTS PAY RETAIN TOTAL CONSTRUCTION 6 ACCTS PAY CURRENT 6 ACCRUED LIABILITIES ACCOUHIS PAYABLE INTEREST ACCRUED ACCRUED PAYROLL ACCRUED VACATION PAYABLE ACCRUED MEDICAL FUND GUSTOMER DEPOSITS OTHER CURRENT 6 ACCRUED LIABILTI - lES TOTAL C'UIWIT 6 ACCRUED LIAR TOTAL MUNICIPAL EQUITY 6 LIAR 34,852,105.11 2,042,527.45 36,094,715.56 8,723,OBO. 00 '8.725,000.00 1,398,027.11 42,463.97 98,803.64 162,204.25 (24,091.81) 53,150.00 45,356.23 1, S06, 743.39 47,426,455.95 61 ATEMENT OF INCOME 6 EXPENSES DECEMBER 31, 1999 NCOME STATEMENT OPERATING REVENUE SALES - ELECTRIC ENERGY SALES FOR RESALE NET INCOME FROM OTHER SOURCES SECI.IRITY LIGHTS F91.E DENIAL 9411_S -- GAS (O I A( 11F'1 kA 1 IN(. RE VEN(IE OPERATING EXPENSES PRODUCIION OPERATION PRODUCTION MAINTENANCE PURCHASED POWER TRANSMISSION OPERATION 1RANSMISSION MAINTENANCE ELECTRIC DISTRIBUTION OPERATION ELECTRIC DISTRIBUTION MAINTENANCE MFG GAS PRODUCTION OPERATION MFG GAS PRODUCTION MAINTENANCE F'1X21:HASED GAS EXPENSE GAS DISTRIBUTION OPERATION GAS DISTRIBUTION MAINTENANCE CUSTOMER ACCOUNTING & COLLECTIONS ADMINISTRATIVE & GENERAL EXPENSES DEPRECIATION. TOIAL. OPERATING EXPENSES OPERATTNG INCOME PREVIOUS YEAR To DATE 13,277,798.44 1,643,524.74 90,349.37 12,272.00 2.678.09 5.379,136.35 20,405, i:0 -90 1,491,812.13 366,683.57 2,515,906.93 609.18 20,528.26 269,710.64 147,963.82 3,567.97 1,816.04 9, 464, 781.78 208,455.80 50,746.95 232,804.01 1,489,049.03 1,52t,869.02 17.7eA, -05.13 2,61 CURRENT YEAR TO DATE 13,979,646.36 1.054,942.32 90,249.55 11.589.50 2.595.75 5.718.892.62 20,858,216.10 1.145,703.28 632,671.97 3,977,801.67 383.36 52,674.35 291,592.16 174, 150.45 545.55 1,832.62 8,309,541.07 232,716.25 94,763.17 251,212.02 1,456,155.24 1,750,000.00 18,370,743.16 2,467,472.94 BUDGETED YEAR TO DATE 12,850,009.00 1,909,998.00 73,250.00 13,000.00 4,009.00 6,202,500.00 20. 142. 7;,9.00 1,191,394.00 111501090.00 2,150,500.00 3,400.00 75,000.00 265,909.09 187,700.00 1,2 4,500.00 9.580,800.00 233,500.00 55,400.00 234,850.00 1,486,700.00 1,750,000.00 18,371,694.09 1,771,056.09 BUDGET DEVIATION 1,129,646.36 54,942.32 16,999.55 (1,110.50) (1,404.25) (483,607.38) 71!',, 466. 10 45,699.72 518,128.03 (1,8^7,301.67) 3,016.64 22,325.65 (25,692.16) 13,549.55 704.45 2,667.38 1,272,258.93 183.75 (39,363.17) (16,362.02) 30,544.76 .00 950.84 716,416.94 ANNUAL RUUGE3 12,850,000:00 11900,009.00 73,250.00 13,000.00 4,000.00 6,20 1 2 ,500 -00 20,14: 7`:O .,0 1,191,3%'4.00 1,150,000.00 2,150,500.00 3,400.00 7:i, 000.00 265,900.00 187,700.00 1 ,.';70.00 4,500.00 9,560,800 -00 233,500.00 55,400.00 234,650.00 1,486,700.00 J, 75(), 004D. 00 18,371,694.00 1. 771.0'-,6.00 OTHER INCOME OTIILR - NET 93,851.70 118,565.65 92,000.00 26,565.65 92,000.00 INTEREST INC(M1E 310,256.09 328,572.47 317,500.00 11,072.47 317,500.00 MISC INCOME 260,716.27 319,1t1.95 275.500.00 43,611.95 275,X00 -00 GAIN ON DISFOSAL. .00 .99 1,600.00 (1 1, boo. 00 MISC INCOME - GAS YELLS 222,145.03 221,362.29 255,009.00 (33,637.71) 255,000.00 TOl AL 11111FR INCOME 886,969.89 987,612.36 941,600.00 46,012.36 941,600.00 OTHER EXPC - NSES - DEPLE'ILON - GAS WELLS 62,x67.23 .00 65,000.00 85,000.00 8.`J, 000.00 HISC EXPENSES 114,037.49 103,773.78 88,000.00 (15,773.78) 88,000 -00 INTEREST EXPENSE 549,755.53 501,369.07 500,125.00 - (1,244.07) 500,1 25.00 TOTAL OTIER EXPENSES 726,560.25 605,142.85 673,125.00 67,982.15 673,105.00 CONTRIBUTION TO CITY TOTAL CONTRIBUTION TO CITY NON OPERATING INCOME IET INCOME 0 69'3, 415.00 695,415.00 (533,005.36) 2,084,248.41 527,415.00 827,415.00 (444,945.49) 2,942,527.45 720,009.09 720,009.00 ( 451 , 525.00 ) 1,319,531.09 (107,415.00) (107.415.09) 6,579.51 722.996.45 720,000.00 720.000.00 (451,5:!5.00) 1,319,5;11.60 • 0 0 CITY OF HUTCHINSON LIQUOR STORE COMPARISON JANUARY 1999 __________ LIQUOR ___________________ BEER _________ . VINE 1 HOLIDAY HOLIDAY 4,016 2 2,516 4,155 790 4 CLOSED INVENTORY 1,368 5 2,501 2,297 672 6 1,456 2,269 574 7 1,977 2,698 451 8 3,349 5,060 1,565 9 4,209 6,636 1,243 11 1,829 2,221 532 12 1,316 1,962 484 13 1,641 2,131 569 14 2,052 2,SS4 892 15 4,221 6,610 849 16 4,439 8,030 1,204 IB 1,740 1,994 402 19 1,505 2,036 540 20 1,810 2,557 545 21 1,820 3,174 791 22 3,828 6,234 1,272 23 3,969 5,685 1,319 25 1,890 2,343 654 26 1,586 2,479 559 27 1,653 2,357 380 28 2,784 2,875 S00 29 4,170 6,665 1,335 30 4,719 8,940 1,595 62,988 93,962 19,825 90 TOTAL 60,073 88,994 21,029 40F SALE 35 51 11 SALES INC OR DEC 4,366 TOTAL MISC. TOTAL BY KEEN 0 320 7,781 7,781 0 185 5,655 174 4,473 124 5,250 318 10,292 364 12,452 30,122 138 4,720 87 3,849 260 4,621 205 5,703 353 12,033 431 14,184 45,110 111 4,255 121 4,202 142 5,054 165 5,950 275 11,609 394 11,367 42,437 153 5,040 125 4,749 169 4,S67 237 6,396 456 12,626 486 15,740 49,118 5,793 182,568 7,304 178,202 3 100 2 0 CITY OF HUTCHINSON LIQUOR STORE COMPARISON JANUARY 2000 LIQUOR 4 1,864 5 1,575 6 1,855 7 4,016 8 3,332 10 1,887 11 1,811 12 1,368 13 2,232 14 4,210 15 4,431 17 1,566 18 1,926 19 1,797 20 2,261 21 4,078 22 3,760 24 1,570 25 1,796 26 1,913 27 2,599 28 4,215 29 4,468 BEER NINE 2,274 532 1,947 409 2,157 567 5,922 1,210 6,645 1,159 2,456 454 1,909 742 2,456 304 3,147 729 7,315 1,466 7,173 1,697 2,163 459 2,661 534 2,576 648 3,074 655 5,875 1,387 6,792 .1,431 2,188 525 2,182 581 2,719 1,252 3,631 1,004 7,201 1,363 9,118 1,767 31 1,520 TOTAL 62,050 99 TQTAI 62,988 %OF SALT 34 SALES INC OR DEC 1,966 687 95,347 21,562 93,962 19,825 52 12 1,791 MISC. 148 53 136 288 332 162 215 174 145 471 451 148 122 182 164 372 340 111 134 153 197 344 453 105 5,400 5,793 3 4,818 3,984 4,715 11,336 11,468 4,959 4,577 4,302 6,253 13,462 13,752 4,336 5,243 5,203 6,154 11,712 12,323 4,394 4,693 6,037 7,431 13,123 15,806 4,278 1 B TOTAL BY WEEK 36,321 47,305 44,911 51,484 4,218 184,359 182,568 100