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cp02-22-2000 cFEBRUARY SUNDAY MONDAY TUESDAY 2000 -20- -21- -22- 7:00 a.m. — Leadership Team HUTCHINSON Meeting in City Center CITY Main Conf. Room 3:30 p.m. — Open bids on CALENDAR Maintenance van HOLIDAY — PRESIDENTS DAY 4:00 p.m. - Joint Utilities /City Council meeting in Main WEEK OF Conference Room 5:30 p.m. — City Council Meeting February 20 — 26 in Council Chambers W EDNESDAY THURSDAY FRIDAY SATURDAY -23- -24- -25- -26- CONFERENCE /SEMINAR/ 3:00 p.m. — Utilities Commission 5:30 p.m. — Tree Board Meeting in 7:00 a.m. — HCDC /EDA Board TRAINING/VACATION at Utilities Office Main Conference Room Meeting Through 3/3 Julie Wischnack 7:00 p.m. — Public meeting of (ML) Utilities Commission concerning transmission line route in Council 2/21 -25 Randy DeVries (V) Chambers C -Conference M = Meeting S = Seminar T — Training V =Vacation • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 22, 2000 2. INVOCATION — Pastor Max Myers, Riverside Assembly of God PRESENTATION OF PLAQUES OF RECOGNITION TO OUT -GOING BOARD AND COMMISSION MEMBERS 3. MINUTES —Bid Openings of January 21,2000, January 24, 2000 and February 4, 2000 Action - Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT AND CERTIFICATES INVESTMENT REPORT FOR JANUARY 2000 2. PLANNING COMMISSION MINUTES OF JANUARY 18, 2000 (b) RESOLUTIONS AND ORDINANCES - NONE • (c) APPOINTMENTS: ♦ MARK GUGGEMOS TO TELECOMMUNICATIONS COMMISSION (SECOND TERM) GREG CURRY TO TELECOMMUNICATIONS COMMISSION (SECOND TERM) ♦ BRANDON S. FRASER TO PLANNING COMMISSION (FIRST TERM) (d) CONTRACT WITH CITY OF LITCHFIELD FOR SANITARY SEWER CLEANING AND FLUSHING (e) GAMBLING LICENSE FOR MN STATE ARCHERY ASSOCIATION ON APRIL 1, 2000 (f) LIQUOR LICENSE RENEWALS BAVARIAN HAUS (WINE /STRONG BEER) APPLEBEE'S FLYER'S/HI TOPS BAR & GRILL GOLD COIN, INC. LAMPLIGHTER LOUNGE II MAIN STREET SPORTS BAR BEST WESTERN/VICTORIAN INN CLUB ON -SALE AMERICAN LEGION POST 96 CROW RIVER COUNTRY CLUB ELKS LODGE VFW POST 906 CITY COUNCIL AGENDA — FEBRUARY 22, 2000 . (g) PLANNING .OMMI ION ITEMS 1. CONDITIONAL USE PERNIIT FOR PORTABLE SIGN REQUESTED BY KNIGHTS OF COLUMBUS FOR ANNUAL FISH FRY (1200 ADAMS STREET SE) WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11414) 2. CONDITIONAL USE PERMIT AND PRELEMNARY PLAT FOR DRIVE -UP BANK FACILITY REQUESTED BY MARQUETTE BANK (CORNER OF EDMONTON AVENUE AND STATE HWY. 15) WITH FAVORABLE RECOMMENDATIONS AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NOs. 11415 & No. 11416) LOT SPLIT REQUESTED BY HCDC -EDA (26 MICHIGAN STREET) WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS 4. REZONING FROM R -1 TO VC AS REQUESTED BY BEANIE MCRAITH (WEST OF TH 15 AND SOUTH OF AIRPORT ROAD) WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (1 READING OF ORDINANCE NO. 00 -268) 5. CONDITIONAL USE PERMIT FOR AN AUTO REPAIR SHOP IN THE UC DISTRICT AS REQUESTED BY BERNIE MCRAITH (WEST OF TH • 15 AND SOUTH OF AIRPORT ROAD) WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11421) Action — Motion to approve consent agenda l: 1► .11 (a) PRESENTATIONS FOR AND CONSIDERATION OF POTENTIAL PROJECTS FOR USE OF THE $1 MILLION GRANT WITHIN THE STATE BONDING BILL AWARDED TO CITY OF HUTCHINSON IN 1998 Action - Motion to close hearing (b) LETTING NO. 4, PROJECTS NO. 00 -05 (JORGENSON STREET SE) AND NO. 00 -06 (OAK LANE SE) Action — Motion to close hearing — Motion to reject — Motion to approve and adopt Resolution No. 11417 & No. 11418 (c) LETTING NO. 5, PROJECTS NO. 00 -07 (COLLEGE AVENUE), 00 -08 (HILLCREST ROAD), 00 -09 (GRIFFIN AVENUE), AND 00 -10 (SPRUCE COURT) Action — Motion to close hearing — Motion to reject — Motion to approve and adopt Resolution No. 11419 & No. 11420 • 0 CITY COUNCIL AGENDA — FEBRUARY 22, 2000 (a) UPDATE BY FINANCE DIRECTOR REGARDING REPLACEMENT OF CITY'S FINANCIAL SYSTEM Action — (b) INFORMATIONAL PRESENTATION BY CONNIE SCHMOLL, MCLEOD COORDINATOR OF MCLEOD ALLIANCE FOR VICTIMS OF DOMESTIC VIOLENCE Action - UNFINISHED BUSJNESS L-1 (a) DISCUSSION OF TEMPORARY MORATORIUM ON SNOWMOBILING WITHIN CITY LIMITS EXCEPT ON DESIGNATED TRAILS (DEFERRED FEBRUARY 8, 2000) — JOHN ARLT, OFFICER TOM GIFFERSON AND BILL ARNDT Action — Motion to reject — Motion to approve and adopt Resolution No. 11407 8. NEW BUSINESS (a) CONSIDERATION OF EXTENDING HCVN -TV LEASE TO YEAR 2005 — FINANCE DIRECTOR KENNETH B. MERRILL Action — Motion to reject — Motion to approve (b) CONSIDERATION OF REFERRING WASTE MANAGEMENT'S PROPOSED TRASH AND RECYCLING REMOVAL SERVICE CONTRACT TO REFUSE COMMITTEE — CITY ADMINISTRATOR (c) CONSIDERATION OF ADVERTISING FOR BIDS FOR RESTROOM FACILITY AT ODDFELLOW PARK— DOLF MOON Action — Motion to reject — Motion to approve (d) CONSIDERATION OF SETTING BOARD OF REVIEW DATE FOR MAY 10, 2000 AT 4:30 P.M. 0 Action — Motion to reject — Motion to approve (e) CONSIDERATION OF APPROVING SICK/VACATION LEAVE DONATION POLICY — BRENDA EWING, HUMAN RESOURCES COORDINATOR AND GARY PLOTZ, CITY ADMINISTRATOR Action — Motion to reject — Motion to approve 9. MISCELLANEOUS (a) COMMUNICATIONS CITY COUNCIL AGENDA — FEBRUARY 22, 2000 (a) VERIFIED CLAIMS A & B Action — Motion to approve and authorize payment from appropriate funds R_1 1 : \ U • MINUTES BID OPENING JANUARY 21, 2000 Director of Engineering John Rodeberg called the bid opening to order at 10:00 a.m. Also present were Coordinator Lawrence Winter, Director Randy DeVries and Administrative Secretary Marilyn J. Swanson. Rodeberg dispensed with the reading of Publication No. 6098, Advertisement for Bids, One New Telescoping Radial Conveyor. The following bids were opened and read: T.I.P. Inc. Custer, WI Thomas E. Moore, Inc. Dover, DE $39,355.00 (Freight Included) $33,000.00 (Delivery & Installation Not Included) Rodeberg dispensed with the reading of Publication No. 6105, Advertisement for Bids, Materials Handling System: Automatic Bagging/Palletizing, Stretch -Wrap System: The Following bids were opened and read: Thiele Technologies Minneapolis, MN Creative Packaging Chattanooga, TN Conveying Industries, Inc. Denver, CO. Automation Plus Suffolk, VA Premier Tech Riviere -du -Loup, Quebec Canada $526,650.00 $483,035.00 (Base Bid) $317,270.00 $544,938.00 $547,605.00 BID MINUTES JANUARY 21, 2000 Rodeberg dispensed with the reading of Publication No. 6107, Advertisement for Bids, Waste Handling System. The following bid was opened and read: Bystrom Plymouth, MN $96,462.00 (Plus Freight) Options for Additions Rodeberg dispensed with the reading of Publication No. 6106, Advertisement for Bids, Vehicle Weighing System, and No. 6108, Advertisement for Bids, Aerobic Composting Container System. It was reported that these two bids were extended for two weeks and will be opened on February 4, 2000. Rodeberg dispensed with the reading of Publication No. 6109, Advertisement for Bids, • Loading Dock System. No Bids Were Received The bids were referred to staff for review and recommendations. The meeting adjourned at 11:00 a.m. MIN [ JTES BID OPENING JANUARY 24, 2000 Assistant Public Works Director John Olson called the bid opening to order at 3:30 p.m. Also present was Administrative Secretary Marilyn J. Swanson. Olson dispensed with the reading of Publication No. 6112, Advertisement for Bids, Two Ford Crown Victoria Police Interceptor Squad Cars. The following bids were opened and read: Plowman's Inc. Hutchinson, MN 544,932.00 — Cash Bid 1,350.00 — Optional Warranty 00.0 - No Cost for Delivery (60 -90 Days) Superior Ford Plymouth, MN $41,794.00 — Cash Bid 2,600.00 — Optional Warranty 70.00 — Optional Delivery The bids were referred to staff for review and a recommendation. The meeting adjourned at 3:35 p.m. MINUTES BID OPENING FEBRUARY 4, 2000 Director of Engineering John Rodeberg called the bid opening to order at 10:30 a.m. Also present were Coordinator Lawrence Winter, Director Randy DeVries, and Administrative Secretary Marilyn J. Swanson. Rodeberg dispensed with the reading of Publication No. 6106, Advertisement for Bids, Vehicle Weighing System. The following bids were opened and read: Kennedy Scales Minneapolis, MN Fairbanks Scales St. Paul, MN $79,817.00 — Base Bid 74,517.00 — Alternate Options $73,529.00 — Base Bid Rodeberg dispensed with the reading of Publication No. 6108, Advertisement for Bids, Aerobic Composting Container System. The following bids were opened and read: Green Mountain Technologies Seattle, WA NaturTech Composting Systems, Inc. St. Cloud, MN $313, 910.00 — Base Bid; Five Alternate Prices $278,148.00 — Base Bid The bids were referred to staff for review and a recommendation. The meeting adjourned at 10:36 a.m. r U Amount w �I111 11 111 11 11 1 11 111 11 11 111 11 1 1/ 111 11 11 111 11 11 111 11 1. • 1 1 11 111 11 • 11 111 11 • 11 Ia 1 11 • 1/ 111 11 • 11 111 11 • 11 111 /1 .11 111 1/ 1 11 11 111 11 11 111 1/ 11 111 11 111 111 11 111 111 11 $10,377,703.72 `'-Cc�)-I CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT • 18 -Feb-0O January 31, 2000 Date Date Interest Of Of Institution Description Rate Purchase Maturity TREAS BONDS 644136 7.18% 12/12/91 211512001 Smith Barney GNMA865M7 6.70% 9/04/97 9/04/2002 Smith Barney 313400 S H 7 5.00% 12/30193 03/10/00 Smith Barney FHLB 3133m2 -u 6.015% 02/05/98 02105103 Prudential pool 336914 7.226% 1231 96 0201 2026 Expected life 6.2 years Smith Barney FNMA 6.100% 01 2098 01 2005 Prudentail pool 336399 7.270% 1231 96 02 01 2026 Expected life 4.1 years _ Citizens, Marquette 4.00% 04/25/96 06101/2001 Firstate, First Minnesota - Prudential Fed Home Laon 6.00% 01/28/98 07/28/03 Smith Barney FNMA 6.13% 03/10199 03 /10 /06 Smith Barney FNMA pass thru 7.50% 12/20195 06101 /02 REPAYMENT Prudential Fed Home Loan 6.00% 10/26/01 10/28/01 04/15/99 04/14100 Marquette 1847'1692 5.25% Citizens Bank 29860 5.25% 05/28/99 05131100 Marquette 29852 5.81% 09 16 99 09 13 00 Citizens Bank 29867 5.600% 10/14199 04/13/00 Citizens Bank 29866 5.550% 081399 081500 Braemer 90381 5.35% 072999 072800 Citizens 29865 575% 081399 031600 Prudential FHL 5.79% 11 1898 11 1805 Call 2118199 and therafter First Federal 5.15% 02 05 99 02 10 DO Smith Barney Money Market 6.16% 01 1800 04 1400 Citizens Bank 1635 5.150% 02 25 99 022800 First Federal 411252295 5.15% 0211 99 02 10 00 Citizens Bank 1635 5.150% 07 29 99 021000 Marquette 1231 '297 6.260% 01 2800 01 3001 r U Amount w �I111 11 111 11 11 1 11 111 11 11 111 11 1 1/ 111 11 11 111 11 11 111 11 1. • 1 1 11 111 11 • 11 111 11 • 11 Ia 1 11 • 1/ 111 11 • 11 111 11 • 11 111 /1 .11 111 1/ 1 11 11 111 11 11 111 1/ 11 111 11 111 111 11 111 111 11 $10,377,703.72 `'-Cc�)-I 2000 CITY OF HUTCHINSON FINANCIAL REPORT 2000 January 1999 2000 1 2000 2000 2000 January REVENUE REPORT - GENERAL January January MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE ERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 0.00 1,787.73 (1,787.73) 0.00 1,852,448.00 1,852,448.00 0.00% LICENSES 2,245.00 585.00 4,114.38 (3,529.38) 585.00 34,600.00 34,015.00 1.69% PERMITS AND FEES 8,694.44 6,977.61 30,470.31 (23,492.70) 6,977.61 246,200.00 239,222.39 2.83% INTERGOVERNMENT REVENUE 45,517.00 0.00 18,912.21 (18,912.21) 0.00 2,490,133.00 2,490,133.00 0.00% CHARGES FOR SERVICES 35,479.93 36,344.38 15,305.84 21,038.74 36,344.38 1,159,781.00 1,123,436.62 3.13% FINES & FORFEITS 0.00 0.00 6,012.01 (6,012.01) 0.00 60,000.00 60,000.00 0.00% INTEREST 4,630.65 4,102.14 4,864.18 (762.03) 4,102.14 51,000.00 46,897.86 8.04% SURCHARGES - BLDG PERMITS 294.00 196.00 509.35 (313.35) 196.00 500.00 304.00 39.20% CONTRIBUTIONS FROM OTHER FUND 900.00 1,275.00 195.35 1,079.65 1,275.00 1,219,950.00 1,218,675.00 0.10% REIMBURSEMENTS 8,094.19 9,149.80 (2,241.44) 11,391.24 9,149.80 108,725.00 99,575.20 8.42% SALES 0.00 0.00 1,500.00 1,500.00 TOTAL 105,855.21 58,629.93 79,929.71 (21,299.78) 58,629.93 7,224,837.00 7,166,207.07 0.81% L �J 2000 CITY OF HUTCHINSON FINANCIAL REPORT 2000 January 1999 2000 2000 2000 2000 January EXPENSE REPORT - GENERAL January January MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE ERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED MAYOR & COUNCIL 3,137.55 3,733.22 4,795.35 (1,062.13) 3,733.22 59,799.00 56,065.78 6.24% CITY ADMINISTRATOR 15,038.03 13,757.89 15,795.65 (2,037.76) 13,757.89 205,714.00 191,956.11 6.69% ELECTIONS 0.55 0.00 0.51 (0.51) 0.00 12,700.00 12,700.00 0.00% FINANCE 20,314.48 20,659.12 18,154.55 2,504.57 20,659.12 347,774.00 327,114.88 5.94% MOTOR VENICE 8,529.71 8,189.60 12,810.96 (4,621.36) 8,189.60 145,893.00 137,703.40 5.61% ASSESSING 0.00 0.00 0.00 0.00 0.00 33,100.00 33,100.00 0.00% LEGAL 7,190.67 7,823.46 7,248.70 574.76 7,823.46 92,500.00 84,676.54 8.46% PLANNING 4,498.76 8,112.29 9,644.35 (1,532.06) 8,112.29 120,583.00 112,470.71 6.73% INFORMATION SERVICES 0,00 0.00 9,644.35 (9,644.35) 0.00 61,682.00 61,682.00 0.00% POLICE DEPARTMENT 106,987.58 89,888.67 117,410.60 (27,521.93) 89,888,67 1,673,732.00 1,583,843.33 5.37% SCHOOL LIAISON OFFICER 5,553.63 4,678.01 3,861.81 816.20 4,678.01 106,934.00 102,255.99 4.37% EMERGENCY MANAGEMENT 141.36 120.79 270.08 (149.29) 120.79 4,000.00 3,879.21 3.02% SAFETY COUNCIL 0.00 0.00 0.00 0.00 0.00 250.00 250.00 0.00% FIRE DEPARTMENT 11,246.85 8,388.05 4,145.41 4,242.64 8,388.05 270,805.00 262,416.95 3.10% FIRE MARSHAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% PROTECTIVE INSPECTIONS 9,730.14 10,681.89 11,397.33 (1,793.16) 10,681.89 149,957.00 139,275.11 7.12% ENGINEERING 35,412.06 26,166.64 27,922.23 (19,134.86) 26,166.64 363,492.00 337,325.36 7.20% STREETS 8 ALLEYS 52,917.00 40,925.70 37,789.72 (26,308.14) 40,925.70 663,464.00 622,538.30 6.17% STREET MAINTENANCE A/C 11,540.62 9,604.17 8,697.33 2,784.25 9,604.17 104,820.00 95,215.83 9.16% CITY HALL 6,357.29 8,787.37 8,891.95 (1,217.14) 8,787.37 106,914.00 98,126.63 8.22% PARK/REC ADMIN. 11,499.76 11,481.58 9,744.01 (3,324.90) 11,481.58 157,864.00 146,382.42 7.27% RECREATION 7,059.10 7,674.81 8,079.11 (1,660.00) 7,674.81 220,462.00 212,787.19 3.48% SENIOR CITIZENS CENTER 5,103.30 6,419.11 5,846.88 19,048.45 6,419.11 102,683.00 96,263.89 6.25% CIVIC ARENA 20,159.65 24,895.33 13,217.78 11,677.55 24,895.33 239,528.00 214,632.67 10.39% PARK DEPARTMENT 39,312.95 39,774.58 59,060.28 (19,285.70) 39,774.58 720,622.00 680,847.42 5.52% RECREATION BUILDING & POOL 7,562.32 5,661.14 5,368.86 492.28 5,861.14 102,470.00 96,608.86 5.72% LIBRARY 1,974.75 1,958.79 22,420.58 (20,461.79) 1,958.79 116,816.00 114,857.21 1.68% CEMETERY 3,772.30 4,938.12 8,018.77 (3,080.65) 4,938.12 98,730.00 93,791.88 5.00% DEBT SERVICE 700.00 700.00 786.27 (86.27) 700.00 93,673.00 92,973.00 035% AIRPORT 1,976.13 4,915.13 1,655.35 3,259.78 4,915.13 57,750.00 52,834.87 8.51% TRANSIT 9,409.87 4,419.23 10,045.89 (5,626.66) 4,419.23 0.00 (4,419.23) #DIV /01 COMMUNITY DEVELOPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 #DIV /01 UNALLOCATED 42,801.59 31,968.63 17,881.51 14,087.12 31,968.63 790,126.00 758,157.37 4.05% TOTAL 406,523.32 460,606.16 (89,061.05) 406,523.32 7,224,837.00 6,818,313.68 5.63% (619, 096.70) 2000 CITY OF HUTCHINSON FINANCIAL REPORT January 1998 1999 REVENUE REPORT - GENERAL January January MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING TAXES 0.00 0.00 1,787.73 (1,787.73) 0.00 1,852,448.00 1,852,448.00 LICENSES 2,245.00 585.00 4,114.38 (3,529.38) 585.00 34,600.00 34,015.00 PERMITS AND FEES 8,694.44 6,977.61 30,470.31 (23,492.70) 6,977.61 246,200.00 239,222.39 INTERGOVERNMENT REVENUE 45,517.00 0.00 18,912.21 (18,912.21) 0.00 2,490,133.00 2,490,133.00 CHARGES FOR SERVICES 35,479.93 36,344.38 15,305.64 21,038.74 36,344.38 1,159,781.00 1,123,436.62 FINES & FORFEITS 0.00 0.00 6,012.01 (6,012.01) 0.00 60,000.00 60,000.00 INTEREST 4,630.65 4,102.14 4,864.18 (762.03) 4,102.14 51,000.00 46,897.86 SURCHARGES - BLDG PERMITS 294.00 196.00 509.35 (313.35) 196.00 500.00 304.00 CONTRIBUTIONS FROM OTHER FUND 900.00 1,275.00 195.35 1,079.65 1,275.00 1,219,950.00 1,218,675.00 REIMBURSEMENTS 8,094.19 9,149.80 (2,241.44) 11,391.24 9,149.80 108,725,00 99,575.20 SALES 0.00 0.00 0.00 0.00 0.00 1,500.00 1,500.00 TOTAL 105,85511 58,629.93 79,929.71 (21,299.78) 58,629.93 7,224,837.00 7,166,207.07 General Govt. 65,067.04 69,950.39 86,986.36 (17,035.97) 71,062.95 1,186,659.00 1,115,596.05 Public Safety 133,659.56 190,453.92 137,085.23 (24,405.54) 113,757.41 2,205,678.00 2,091,920.59 Streets 8 Alleys 99,869.68 20,268.95 74,409.28 (42,658.75) 76,696.51 1,131,776.00 1,055,079.49 Parks & Recreation 92,671.83 78,908.95 123,737.50 (13,514.11) 98,065.34 1,660,445.00 1,562,379.66 Miscellaneous 58,659.89 46,941.11 38,387.79 8,55132 46,941.11 1,040,279.00 993,337.89 TOTAL 449 ,928.00 406,523.32 460,606.16 (89,061.05) 406,523.32 7,224,837.00 6,818,313.68 L r� Y MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 18, 2000 0 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Wood at 5:31 p.m. with the following members present: Jeff Haag, Dean Kirchoff, Dave Westlund, Bill Arndt, Jim Haugen, and Jeff Jones. Absent: None. Also present: Julie Wischnack, AICP, Director of Planning and Zoning; Holly Kreft. Planning Coordinator, John Rodeberg, Director of Engineering and Public Works; and Richard Schieffer, City Legal Counsel. 2. CONSENT AGENDA a) CONSIDERATION OF MINUTES OF DECEMBER 21, 1999 Mr. Arndt made a motion to approve the minutes. Seconded by Mr. Kirchoff. The motion canted unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF REZONING FROM R -1 TO R -2 FOR A PORTION OF THE PLAT AND PRELIMINARY PLAT FOR 122 LOTS AS REQUESTED BY GREAT PLAINS COMPANIES INC. (WEST OF LAKEWOOD DRIVE AND NORTH OF SOUTH GRADE ROAD) Chairman Wood opened the hearing at 5:33p.m. with the reading of publication #6100 as published in the Hutchinson Leader on Thursday, January 6, 2000. Ms. Wischnack explained the request. She stated that only a portion of the plat was proposed to be rezoned from R -1 to R -2. This portion lies in the southeast part of the plat and is delineated by the thick, dark line. There is also a shoreland overlay district which is delineated by a thick, dashed line. Ms. Wischnack explained the requirements of this district She also commented on the street design and how staff had worked with the surveyor to develop the best street plan. Originally the street design called for cul de sacs which exceeded the 500' maximum as established by the Ordinance. All but four lots in the southwest corner meet the lot size requirements. These lots do not meet the width requirements. Ms. Wischnack explained that the original plat had shown these lots with "eyebrows" which increased the lot frontage to meet code. However, staff indicated that from a maintenance perspective this layout would be more difficult than a "smooth" street layout plan. Ms. Wischnack stated that staff recommends approval with the four conditions listed on the staff report. These four conditions are: two accesses into the storm water ponding area, grading plans must be reviewed by the Engineer, a subdivider's agreement must be executed at the time of final plat review, and the lot width issue be resolved with a variance at the final plat application. Ms. Wischnack explained that both of the first conditions had been met. Mr. Haugen asked if development would occur in phases. Mr. Mike Wigeley, partner of Great Plains Development, responded that yes, it would be in phases from west to east Ms. Wischnack commented that the phasing plans were included in the grading plans. Mr. Haugen asked at what point would the developer move on to the next phase. Mr. Wigeley stated that usually it was when the phase had reached 75-80% occupancy. Mr. Arndt stated that as a neighbor to this development, he would not be voting. He did ask how the lots would be assessed if some have the reduced lot width. Mr. Rodeberg explained that the lots would be assessed on a per unit basis of the total lot size. Mr. Arndt asked if there was sufficient right-of-way dedicated on South Grade Road to allow for a bike trail. Mr. Rodeberg stated that yes there was sufficient space for that. Discussion ensued about the trail systems. Ms. Wischnack clarified that 17' of right-of-way had been dedicated for the trail on South Grade Road. Mr. Jones questioned the need for two access points into the storm water ponding area. Ms. Wischnack explained that staff had requested that for maintenance issues. Mr. Jones asked what would happen if the preliminary plat was approved and not the variance for the lot widths. Ms. Wischnack stated that the applicant would then have two options: either reconfigure the lots with the original street design or remove the non- conforming lots. Mr. Rodeberg explained why staff felt that the variances were justified and why the "eyebrows" would be a worst case scenario. Mr. Arndt questioned if there would be driveways onto South Grade Road. Ms. Wischnack stated that other than the two streets shown: there would not be any driveways fronting onto South Grade Road, but the Commission was welcome to added this as a condition if they felt it was necessary. Chairman Wood asked if there were any members of the audience that wished to comment but none were present. Mr. Arndt reiterated that he would be abstaining from all voting. Mr. Kirchoff moved to close the public hearing for the rezoning request at 5:49 p.m. Mr. Haugen seconded. Motion passed 6 -0-1. Mr. Kirchoff moved to approve the rezoning from R -1 to R -2 for a portion of the plat. Mr. Haugen seconde Motion passed 6 -0-1. Mr. Kirchoff moved to dose the public hearing for the preliminary plat request at 5:50 p.m. Mr. Haugen seconded. Motion passed 6 -0-1. Mr. Kirchoff moved to approve the preliminary plat with the conditions listed in the staff report. Mr. Haugen added the condition that no driveway access onto South Grade Road. Mr. Haag seconded. Motion passed 6-0- 1. Mr. Jones requested staff to look into options of providing for the smaller street widths without a variance. He had concerns regarding the precedent and determining hardship of such a variance. Mr. Brian Sullivan of RLK Kuusisto suggested showing the "eyebrows" on the final plats, but showing the street designs without these features. Ms. Wischnack stated that staff would review the options. b) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT AN ADDITION TO THE CHRIST THE KING LUTHERAN CHURCH. (SOUTHEAST OF SOUTH GRADE ROAD AND NORTHEAST OF DALE STREET) Chairman Wood opened the hearing at 5:53 p.m. with the reading of publication #6099 as published in the Hutchinson Leader on Thursday, January 6, 2000. Ms. Kreft explained the request for expansion of the existing church facilities which are located in a R -2 District and therefore require a conditional use permit She explained that the request was to almost double the existing church facilities and some interior remodeling. The access points would be two along South Grade Road, a temporary one from Dale Street, and one from the future Cleveland Avenue. Ms. Kraft stated that the area located to the east of the church would remain grass-covered and serve as an area for runoff water. She stated that the proposed additional parking spaces were sufficient for the number of added pews and office space. Staff recommend approval with the conditions that the northwest access onto South Grade Road be a right-only exit the 10' easement be shown on the final plans, and that all parking areas be paved. Mr. John Rodeberg, President of the Christ the King Lutheran Church, stated that the Welcome to Our Ho property, identified on the plans as Outlot A and the area south of the existing church, would be dedicated to the church. The easements as shown on the plans state 5' but do measure 10'. Mr. Haag questioned the existing stone sewer. Mr. Rodeberg stated that there will be a catch basin built by Welcome to Our Home Addition during their next phase of development. Mr. Rodeberg explained why additional storm water ponding was not required with this project. Mr. Jones asked when the Cleveland Avenue extension would be completed. Mr. Rodeberg stated that currently the plan is in 1 -2 years. Mr. Rodeberg stated that the church would still have two entrances from Dale Street and Cleveland Avenue. He added that plans are to have the parking lot paved in conjunction with the construction. Mr. Haag made a motion to close the public hearing at 6:00 p.m. Mr. Jones seconded the motion. The motion passed 6-0-1. Mr. Westlund motioned to approve the request for a conditional use permit with the conditions listed in the staff report Mr. Kirchoff seconded the motion. Mr. Amdt stated that he would be not voting because he is a member of the church. The motion carried 6-0-1. C) CONSIDERATION OF REZONING AND CONDITIONAL USE PERMIT FROM R -1 TO I/C FOR AN AUTO REPAIR CENTER AS REQUESTED BY BERNIE MCRAITH. (AIRPORT ROAD AND STATE HWY 15) Chairman Wood opened the hearing at 6:01 p.m. with the reading of publication #6101 as published in the Hutchinson Leader on Thursday, January 6, 2000. Ms. Wschnack explained the request and that Mr. McRaith had reapplied changing his original rezoning requ from C-4 to I /C. Ms. Wischnack stated that staff still recommends denial of the conditional use permit, but d recommend approval of the rezoning. Ms. Wischnack explained staff reasons for recommending denial a added that the staff report contained recommendations should the Commission wish to grant the request. Discussion ensued about the septic requirements. Mr. McRaith stated that he had contacted County staff and that the County's policy during the winter months was to issue the permit contingent that the applicant provide the percolation test results by a set deadline. Mr. McRaith stated that he considered it a hindrance to have the parking lot placed to the west side of the proposed building. He stated that there are times when the vehicles under repair would need to be placed in the parking lot, but usually it was for a limited time. Mr. McRaith requested clarification was to whether or not natural gas and electrical services would be available. Ms. Wischnack explained that they would be available, but if the request was prior to the field season, Mr. McRaith would be responsible for the expenses of excavating the trenches to his area. • Mr. Rick Albin, operator, explained that there would be some need for outside storage for tires and other parts. Ms. Wischnack referred to the Ordinance requirements for outside storage in the I/C District. The Ordinance requires that outside storage be allowed either with a conditional use permit or enclosed in a six foot, 100% opaque fence. Mr. Jones questioned Mr. McRaith if staff had notified him of the need for percolation tests in November. Mr. McRaith stated that staff had informed him of this requirement, but he felt that he should first apply for the rezoning. Mr. McRaith stated that he would like to utilize the proposed septic system for at least five years before hooking up to city services. Mr. Rodeberg spoke about the potential timing of when services would be available and that it would be dictated by when the development would occur to the north. Mr. McRaith said he would be willing to work with the City when the services would be available. Discussion ensued about planned development and how and when services would be available to this area. Mr. Arndt moved to close the hearing regarding the rezoning request at 6:52 p.m. Mr. Jones seconded the motion. Motion passed unanimously. Mr. Arndt made a motion to approve the rezoning request from R -1 to 1 /C. Mr. Westlund seconded the motion. Motion carried unanimously. Mr. Haag moved to close the public hearing for the conditional use request at 6:53 p.m. Mr. Arndt seconded the motion. Motion carried unanimously. Mr. Arndt questioned legal staff if there could be a time limit on the use of the septic. Mr. Schieffer replied that there could be a time limit if given as one of the conditions. Discussion then ensued about bonding and if a time limit would be necessary. Mr. Scheiffer explained that the agreement between the applicant and the City would not necessarily be a bond, but would be a financial guarantee. Ms. Wischnack questioned the applicant if he understood the requirements listed in the agreement Mr. McRaith stated that he did. Mr. Jones moved to approve the conditional use request with the following conditions: Parking may be located on the east side of the building, holding tanks shall be allowed until percolation test are available, outside storage shall only be allowed behind a 100% opaque fence at a height of no less than six feet, a financial guarantee agreement be signed by both the applicant and the City, and the parking area be paved no later than November 1, 2000. Mr. Haag seconded. Motion carried unanimously. Ms. Kreft informed the applicant that the request would be heard at the February 8, 2000 City Council meeting in order to revise the draft agreement. d) CONSIDERATION OF CONDITIONAL USE PERMIT TO EXTEND TIMEFRAME FOR AN EXISTING TEMPORARY TRAILER TO BE USED AS AN OFFICE AS REQUESTED BY ALLIED MECHANICAL SYSTEMS. (340 MICHIGAN STREET) Chairman Wood opened the hearing at T22p.m. with the reading of publication #6102 as published in the Hutchinson Leader on Thursday, January 6, 2000. Mr. Kirchoff removed himself from the Commission to represent Allied Mechanical Systems. Ms. Kreft explained the request for the extension. The applicant had originally applied for a conditional use permit to use a temporary trailer for office space. That request was granted in May of 1999 with the condition that it be for only six months. Mr. Kirchoff stated that the applicant would like a six month extension. He stated that the business is currently attempting to purchase another building that would meet their needs. Mr. Bernie Knutson, owner of a Lynn Cards located in the Industrial Park, spoke of the need to clean up the Industrial Park and that the applicant had excessive outside storage. Mr. Eric Knutson also questioned if the clean up issue would be remedied. Mr. Wood asked legal staff if clean up could be added as a condition. Mr. Schieffer replied that although it did not directly apply to the conditional use request, it could be added as a condition. Mr. Wood questioned staff what the policy was on enforcement. Ms. Wischnack replied that staff . handles enforcement on a complaint basis and there had been a complaint made against the applicant. She also stated that the applicant had agreed to have the area cleaned up by February 1, 2000. Mr. Kirchoff stated that some clean up had already occurred. Mr. Arndt made a motion to close the public hearing at 7:43 p.m. Mr. Jones seconded the motion. Motion carried 6-0-1. Mr. Westlund made a motion to approve the conditional use permit to extend the timeframe for the temporary trailer with the condition that it be removed in six months. Mr. Jones seconded the motion. The motion passed 6 -0-1. 4. NEW BUSINESS 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF a) DISCUSSION ON TOWER ORDINANCE Ms. Wischnack explained the outline copy presented to the Planning Commission. Discussion ensued as to the type of tower design which should be allowed. Agreement was reached that a monopole design would best address concerns with collapse. Mr. Bernie Knutson presented his concerns and additions to the outline. The Commission agreed that the setbacks should be 1 foot for 2 feet of tower height in both the commercial and industrial districts b) DISCUSSION ON HOME OCCUPATIONS Ms. Wischnack stated that staff had been questioned as to the possibility of allowing beauty shops as home occupations. The Commission agreed with the staff recommendation that the Ordinance should be revised to address certain home occupations as conditional uses. ADJOURNMENT Being no further business the meeting adjourned at 724 p.m. CITY OF • LITCH FI ELD M I N N E S O T A On .Ake February 4, 2000 CIry of HUTCHINS014 TO: Gary D. Plotz, Administrator City of Hutchinson 111 Hassan St. SE Hutchinson, MN. 55350 FROM: Joyce Spreitertfinance Director • City of Litchfield RE: Contract for Sanitary Sewer Cleaning and Flushing Enclosed please find a draft contract for your review. The terms of this contract have not changed from the contract which is now enforced. After review, if you agree with what is being proposed, please sign both copies and return to the City of Litchfield. We will renew the contract yearly. If you have any questions, please call. • lyM..,..�,. d —�. 128 Marshall Avenue North Litchfield. Minnesota 55355 (320) 693 -7201 / AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER CITY OF LITCHFIELD CONTRACT WITH HUTCHINSON FOR SANITARY SEWER CLEANING AND FLUSHING Contract made this day of 2000, between the City of Litchfield, a municipal corporation organized under the laws of the State of Minnesota, parry of the first part and the City of Hutchinson, a municipal corporation organized under the laws of the State of Minnesota, parry of the second part. The parties recite and declare that: 1. That the party of the second part desires to obtain sewer cleaning and flushing service to its sanitary sewer lines at various locations within its boundaries. 2. That party of the first part is willing to furnish such sewer flushing service and cleaning to the extent and as provided by use of a Sewer Jet sanitary sewer cleaning machine under the terms and conditions of this contract. In consideration of the premises and of the mutual covenants and agreements herein contained, and the performance thereof by the parties hereto, the parties agree as follows: Section 1. The party of the second part shall furnish the water to be used for flushing and cleaning services by either manually or automatically operated sewer flushing and cleaning apparatus being in this instance a Sewer Jet which is a high pressure sanitary sewer cleaning machine. Section 2. The party of the first part hereby agrees to furnish the Sewer Jet cleaning machine and its personnel to operate it in the manner that their judgments and conditions dictate; it being understood no warranties, express or implied are made or apply to restoring or maintaining the flow of the second parties sanitary sewer lines. Section 3. The rates for the service rendered for such sewer flushing and cleaning purposes by the Sewer Jet machine shall be $75.00 per hour for each whole or fractional hour the machine is at the job site with a minimum fee for $150.00 to apply. Pl Section 4. Party of the second part do acknowledge and agree that their sanitary sewer lines are in a condition satisfactory to withstand the use of the sanitary Sewer Jet cleaning machine, and agree to save and hold harmless the party of the fast part from any claim or liability which may arise from or through the party of the second part, and from persons, property and residences serviced by the sanitary sewer lines of the parties of the second part. Further the party of the second part agrees to indemnify the parties of the first part and its officers, agents and employees thereof against all damages, costs or expenses in law or equity, including attorney fees incurred, that may at any time arise or result from damages to property or from personal injury by reason of or in the course of performing any work in connection with this contract, which damages or injuries are occasioned by any negligent act or omission to act on the part of the parties of the fast part its servants, agents or employees in consequence of use in or about the work of any machine, article, or material supplied or installed under this contract. Section 5. After completion or cessation of the work in furnishing said services a bill will be rendered to the parry of the second part showing the total for all services rendered which shall be due and payable within thirty (30) days from its date. This Contract shall become effective on proper execution thereof by the parties with the work to commence on or about the date upon which they may agree. This contract will automatically expire on December 31st of the contract year. IN WITNESS WHEREOF, the parties have executed this contract on the day and year first above written. CITY OF LITCHFIELD CITY OF HUTCHINSON By: By: MAYOR By: By: FINANCE DIRECTOR SHORT TERM City of Hutchinson MN STATE ARCHERY ASSOCIATION 49 FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least _ days prior to the Gambling oc6asion I, SArvDp-A G. SWfjIY5yr� AND I, � �Ct/✓lt°S 1��l el�o� -� :lame of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game ofgamblingin accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for - the license year ending 2Ct?o I Signatures: Aut ized 0 ficer of Organization A. The following is to be completed of the organization: 1. True Name: GWANsOrI (last) (first) (middle) 2. Residence Address: P•o• Bait IIDq 13PZAIP /6(LA MN 5640) (street) (city) (state) (zip) 3. Date of Birth: r�9/6U 4. Place of Birth CR05.6V M4 (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offensa? Yes No _�. If Yes, explain. B. The following is to be completed by the designated gambling manager of organization: a � / 1. True Name: 74jers� � { fa/'1C� 4-r, (last) 2. Residence Address: P�o (3a 3 Date of Birth: osro l 4 2000 aa gnated uamoiing Manager o organization by the duly authorized officer S GRY�E street) Iz 3I sb 4. (mo /day /year) (first) (middle a�,l �� N S6 o l (city) (state) (z p) Place of Birth: t" �S Mlv. (cit /state / - 5. Have you ever been convicted of any crime other than a traffic offense? Yes No >L . If yes, explain 6. How long have you been a member of the organization ? /O y/ s, 7. Attach a copy of the official resolution or official action designating you gambling manager. }� C. Game Information: �� QYt� �VI /F 0, 1. Place where gambling devices will be used JTv��/+ ✓� M 2. Date or dates gambling devices will be used l Lazo (da a and /or day(s) 3. Hours of the day gambling devices will be used: of week) rrom �.ob A. M. To A.M. Z P.M �1 4. Maximum number of players ZSO �5hrn" eeC 5. Will prizes be paid in money or merchandise? / e017rndIS -e 6. Will refreshments be served uring the time the gambling devices will be used? Yes No I£ so, will a charge be made for such refreshments? Yes_ NO Organization Information: 1. Address where regular meetings are held { 2. Day and time of meetings MCIQ/Lk zlti 7I2QC�l/1gS/ S�fl(r�l�ci g;(UFi , 3. Is the applicant organizet#Qn organized under the laws of the State of Minnesota? Yes "_ No 4. How long has the organization been in existence? Z �'ks. 4a. How many members in the organization? /5 lCf�3p1 5. What is the purpose of the organization? p/gm yfC atrAzl -`/ 6. Officers of the Organization: Name Address T ,,} tle ryu 144 ✓s /h /�. 0 - � 372- &V111-4 � Mfg. /' rds�t / lt/ � 4 e-�2r-.056U , 0655 17g87 Z3Z`'d Sf MN V l Or pp& -5iG � _Sfi�iO��f S'w�� ✓Sy�J �0./�1/D�i I3��/z0 c�� ✓, .3e�� /Ti �gsuwi 7. Give names of officers or any other persons paid for services to the organization: Name Address Title 0 - D. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name SANC�ZH 6.5wFi05or Address P -O. P7oC (lo &gjrlrpl o mAl�6 c 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while: gambling devices are used, or while on the licensed premises, please state the Name of Insurer and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 01 aLaF>UC 5uQ/Ty 021�j'qr✓�_ 2. Address of bonding company 1 1 , O&LZO uffarJCy PO.Poxlz06 3. Amount and duration of bond �S yoo eylres 54 /s�)jd x4cc-) 4,0v to Q. Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize ayselt with the coD;64nts thereof. Sign )ttiure of 'a thorized orricer 02' organ Date: 2 --l" Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on on day of day of Hutchinson City Center III Hassan Street SE Hutchta n, MN 55350.2522 320.507.515VFm 320-2344240 MEMORANDUM r� u DATE: February 16, 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT FOR A PORTABLE SIGN AS REQUESTED BY THE KNIGHTS OF COLUMBUS FOR THE ANNUAL FISH FRY (1200 ADAMS STREET SE) Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On January 7, 2000, Roman Haas of the Knights of Columbus submitted an application for a conditional use permit to place a portable sign advertising the annual fish fiy to be held at the Minnesota Armory building. A similar permit was granted in 1999. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on February 3, 2000. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use request with the condition that the sign not be flashing. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission • cc: Roman Haas, Knights of Columbus, P.O. Box 62, Hutchinson, MN 55350 Permed m recycled paper CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson, Holly Kreft, Christie Rock and Julie Wischnack Date: February 4, 2000 — Meeting Date: February 15, 2000 Applicant: Knights of Columbus (Applicant) Minnesota State Armory (Property Owner) NEEMENNEENES Brief Description The applicant is requesting the allowance of a conditional use permit to place a portable on- premise sign for their annual fish fry to be located at the Atmore building (1200 Adams St. SE). They were given a conditional use permit last year for both this site and a site on Hwy 7, but off - premise portable signs are no longer allowed on highway frontage. The fee was waived by the City Council at their January 25 meeting. GENERAL INFORMATION Existing Zoning: I -2 . Property Location: 1200 Adams St. SE Lot Size: N/A Existing Land Use: Armory building Adjacent Land Use And Zoning: surrounded by either I -1 or I -2 (HATS facility. McKimm Transit. etc.) Comprehensive Land Use Plan: Industrial Zoning History: CUP granted for similar request in January 1999 Applicable Regulations: Section 6.07 — Conditional Use Permit Required Section 10.14 — Sign Regulations SPECIAL INFORMATION Transportation: Access from Adams St. SE (old Hwy 22) • Parking: Located in front (north side) of building Conditional Use Permit Knights of Columbus Planning Commission Review — February, 2000 Page 2 Physical Characteristics: Photographs will be displayed at the meeting. Analysis: The Knights of Columbus will be holding their annual fish fry on February 25. They were made aware that last year would be the last year in which a conditional use permit is given for an off - premise sign and therefore have only applied for the on- premise sign. They will be making this request yearly and are not interested in constructing a permanent sign. Staff recommends approval with the following condition: 1. The sign may not have flashing lights. Cc: Knights of Columbus. Go Roman Haas, P.O Box 62. Hutchinson MN 55350 0 11 RESOLUTION NO. 11414 RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF KNIGHTS OF COLUMBUS FOR PROPERTY LOCATED AT 1200 ADAMS STREET SE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Knights of Columbus, applicant, made application to the City Council for a Conditional Use Permit under Section 8.14 to place a portable sign advertising the annual fish fry- to be held at the National Guard Armory located at 1200 Adams Street S.E. with the following legal description: LEGAL DESCRIPTION: Part of Lot 2 Auditor's Plat of Section 7 and Part of the Northeast Quarter of the Northeast Quarter of Section 7, Range 116, Township 29 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the conditional use permit with the following conditions: The sign may not have flashing lights. Adopted by the City Council this 22 " day of February, 2000. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor Hutchinson City Center i s III Huse Street SE Hutchioeon, AN 553502522 320.587.515LFu 320234 -4240 MEMORANDUM n L.J DATE: February 16, 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT AND PRELIMINARY PLAT FOR A DRIVE -UP BANK FACILITY AS REQUESTED BY MARQUETTE BANK (CORNER OF EDMONTON AVENUE AND STATE HWY 15) Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit and preliminary plat HISTORY On January 19, 2000, Marquette Bank submitted applications for a conditional use permit and a preliminary plat for a drive -up bank facility and a plat of Outlot A of County Far Marketplace to be known as County Fair Marketplace Ze Addition. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on February 3, 2000. 3. Two predevelopment meetings were held which addressed staff concerns. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use request and the preliminary plat with the conditions that construction shall meet plans submitted January 19, 2000 and that a developer's agreement shall be completed. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission J cc: Stephen Madson, BKPV & Associates, 222 North Ze Street, Minneapolis, MN 55401 Ann Bourg, Marquette Banks, 400 Southpoint Center, 1650 West 82' Street, Minneapolis, MN 55480 Gary Brown, RLK- Kuusisto, 2060 Centre Point Blvd Ill , Mendota Heights, MN 55120 Primed on recycled paper - CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Is Prepared By: Planning Staff: Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson, Christie Rock, Holly Kreft and Jute Wischnack Date: February 4, 2000 — Meeting Date February 15, 2000 Applicant: Marquette Banks (Applicant) Ryan Companies (Property Owner) Brief Description The applicant is requesting a conditional use permit and preliminary plat to be known as County fair Marketplace 2 nd Addition. They are proposing a 3,145 square foot banking facility with four drive through lanes and a 3 -lot subdivision. This would be located at the comer of Edmonton Avenue and Hwy 15. The applicant had two predevelopment meetings in which most of the staff concerns were met. A temporary holding tank will be put in place until sanitary sewer is available later this year. GENERAL INFORMATION 0 Existing Zoning: C -4 Property Location: South of Edmonton Avenue and west of State Hwy 15 Lot Size: 1.13 acres (total of plat approximately 8 acres Existing Land Use: Vacant Adjacent Land Use And Zoning: Commercial to north (Target. Office Max, etc.), Vacant to west, south. and east Comprehensive Land Use Plan: Commercial Zoning History: County Fair Marketplace was platted by Ryan Companies in November 1998 Applicable Regulations: Section 12.10. Preliminary Plat Section 6.07 Conditional Uses Section 8.12 C-4 Zoning District • Conditional Use Permit and Preliminary Plat Marquette Bank Planning Commission Review — February 15, 2000 Page 2 SPECIAL LNFORMATION Transportation: Access from Edmonton Avenue with potential for temporary drive while Edmonton Avenue is under construction. Grading: Grading will be done according to plans submitted and reviewed by staff. A temporary entrance is shown west of the primary entrance. This temporary entrance will be utilized during the construction associated with the sanitary sewer, Edmonton Avenue, etc. Curb and gutter will not be in place on the west side of the proposed driveway to allow for future expansion in that area Storm Water: Drainage will be directed to the existing wetland west of the site using a swale to be constructed at I% slope and haybaie check dams. Silt fencing will be put in place to reduce the amount of erosion. Landscape Plan: The landscape plan shows areas and types of trees to be planted. While this plan does appear to meet all of the requirements, staff recommends that the landscape plans be reviewed at the time the building permit application. Fees: There are trunk access charges for sewer and water. Fees will need to be determined by staff. Analysis: As previously stated. the applicant participated in two predevelopment meetings prior to this application. Staff concerns regarding temporary sanitary sewer, trail connection, relocation of entrance and perimeter easements were met. Drive -up bank facilities are conditional uses in the C -4 District since they are permitted uses in the C -2 District. Recommendation: Staff recommends approval preliminary plat with the following conditions: 1. Construction shall meet plans dated January 19, 2000. 2. Developer's agreement shall completed. Cc: Stephen Madson, BKPV & Associates, 222 North 2 nd Street, Minneapolis. MN 55401 Ann Bourg, Marquette Banks, 400 Southpoint Center, 1650 W. 82 St., Minneapolis, MN 55480 Gary Brown, RLK- Kuusisto, 6110 Blue Circle Drive #100, Minnetonka, MN 55343 MARQUETTE BANKS HUTCHINSON, MINNESOTA PROJECT LOCATION MAP SCMF�I� OF ORIIwim" rlx[ Y91 ylp Y4 «u Yux upaLY1 MY ntuNx /r W Wxr. o N. F IxaaxW .Yxuu A.x tl INWrxY. YIWIY nlx W o )loam a.n w.x (SnOwN rulON Vf NW/NY all I.INIrW IlaYllrwa yp,/a FUI �, vwaY OWNER 4a.qu.N. Bon.. .00 Soulnvolnl Lmb. 1654 W. G3nG Sn.l Inn.op�llx. Yx SS.II omucl �xx uauxc bu7rae SBv ARCHITECTS /ENGINEERS 1 Y12 ln...e 5 YIm.Yle co «rxns'. 51[PXIN YIYS4x. YN(111L1 Y.N.GIP 51(PH[N N[.NN. SINUCIYN.I [MGN[.N ILRNY N1 [l Y[CNWCLL [NWi[G wvlo noon. [I[rnlcLL [xwlen DEVELOPER — __— r1Nx fOYNNIp uf. l xC. (112)536•. YM !lN01 N[ 54X366 c a SSf F. (aA f sal CON1at1. 1NOw5 1. 1. 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C , C T�011 I. 1nn 11 / y - Vv " V/�,-, .] -1 III Iii of • • WIT " SID OY "SED III Iii of • • rl c; DiSGtlI ED P <KKU+ti _ 514N �� t 5s w 1, < 4 I 1 WXf.11llWA I�IIYi; l � i �1 i_ fil � 1 O) 1 1 _ •r=W N I� Prel i7nin¢r COUNTY FAIR MARKETPLACE Hal e RYAN COMPANIES �' OUTLOT B '� � ii• � / *is III �I .rl 7 � I cT _� + • I I ,� I � i I I I I ii I D� .• +•—�. � �ru carwl.�. ourtor • — rw rr.rr e.w awnr r.w �ocl rx_.nr r .Z •� � .rr..YR LL.aJau WY�Y.urw ~ 1/1 1 n � u 0 _l 1 1 i i OI COUNTY FAIR MARKETPLACE SECOND ADDITION Clly of H.1"Sm County of McL" 117259 i •• `try _ •___- . � �I II 2 WILOT A � I. II I NY I�YB 5009!' I i L `try wx u.. 0 RESOLUTION NO. 11415 RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF MARQUETTE BANK FOR PROPERTY LOCATED SOUTH OF EDMONTON AVENUE AND WEST OF TH 15 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Marquette Bank, applicant, made application to the City Council for a Conditional Use Pemtit under Section 8.14 to construct a drive -up banking facility on property with the following legal description: LEGAL DESCRIPTION: Lot 1. Block, l of County Fair Marketplace 2 d Addition (previously Outlot A of County Fair Marketplace plat) 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 1 03. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the conditional use permit with the following conditions: None Adopted by the City Council this 22n day of February, 2000. ATTEST: Gary D. Plotz City Administrator I] Marlin D. Torgerson Mayor RESOLUTION NO. 11416 RESOLUTION APPROVING PRELIMINARY PLAT REQUEST OF MARQUETTE BANK FOR PROPERTY LOCATED SOUTH OF EDMONTON AVENUE AND WEST OF TH 15 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Marquette Bank, applicant, made application to the City Council for a preliminary plat under Section 12.01 to be known as County Fair Marketplace 2 °d Addition with the following legal description: LEGAL DESCRIPTION: Outlot A of County Fair Marketplace 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the preliminary plat with the following conditions: 1. Construction shall meet plans dated January 19, 2000. 2. Developer's agreement shall be completed. Adopted by the City Council this 22 " day of February, 2000. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor Hutchinson City Center IIt Ht Street SE Hutchimon, MN 55350.2522 320.587- 5151/Fae 320. 234 -4240 0 MEMORANDUM J DATE: February 16, 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF LOT SPLIT AS REQUESTED BY THE HCDC -EDA (26 MICHIGAN STREET) Pursuant to Section 12.01, of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a lot split HISTORY On January 19, 2000, HCDC -EDA submitted an application for a lot split of property located at 26 Michigan Street There is a parcel that had been previously split, prior to the adoption of the subdivision ordinance, and is therefore a lot of record. FINDINGS OF FACT The required application was submitted and the appropriate fee paid. RECOMMENDATION The Planning Commission voted to recommend approval of the lot split with the condition that perimeter easements be shown on the survey. They also recommended that the HCDC submit a letter to the City Council explaining why the lot split will not be straight across the property. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission cc: Christie Rock, Director of HCDC Primed on r yckd papa - '// - C,- (3) CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff. Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson, Cbristie Rock, Holly Kreft and Julie Wischnack Date: February 4, 2000 — Meeting Date February 15, 2000 Applicant: Hutchinson Community Development Corporation (Applicant and Property Owner) Brief Description The applicant is requesting a lot split of 26 Michigan Street. The split would create two lots (see site plan). A previous lot was split off in 1970 resulting in a 2.16 parcel. The proposed split would create two additional lots: one being 3.83 acres and another being 3.21 acres. The Luce Line borders the property on the north. GENERAL INFORMATION Existing Zoning: I -1 Lot Size: 9.20 acres Existing Land Use: Vacant Adjacent Land Use And Zoning: I -1 and R -3 to west Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Transportation: Parking: Industrial NA Section 12?0 Hutchinson Subdivision Ordinance SPECIAL INFORMATION Access to Michigan Street and 2" Avenue SE NA Lot Split HCDC Planning Commission Review — February 15, 2000 • Page 2 Analysis: The property is zoned 1 -1 which requires a minimum lot area of 1 acre. The minimum lot with is 200 feet and minimum lot depth is 250 feet. The proposed tot division would meet the zoning requirements. Should HCDC decide to split the remaining lots in the future, they will need to plat the area. Recommendation: Staff recommends approval of the lot split with the following condition: 1. Perimeter easements shall be shown. Cc: HCDC n LJ NW corner of secflon s - / v / a " LOT -OCK I i %L / S Cert. No. 6230 a \ nw N 0.14 17.52 ' i s� s DAKOTA RAIL - _wee of scenes S. T- 1166 -R.29 W. 8 3. $3 �PC6 1, AUDITOR'S PLAT OF THE 'NEST HALF' RA_ " W. co i I 1 I I 1 ~ W I I Z' a -- S2 , U_ I I I I � 1 I — d3 ert. No. 6232 AREA • 7.04 Acres / //6 /W"Fh Ilravf'f! s' OF SECTIO 5, T.I 16 N., R.29 W. J� �N W Cert. No. 62318 AREA • 2.16 Acres 1 6 8 �s00. 6.W sewn mm of - -r 6M4 I, SO M MALI OF "UMO M 9 1 -"� -_ 315.6 - S�Ngn M of Ut 1 H t" Avd- Pk" of �— I li2 M 5e vl 5. T.1 to K. R.29 W. , SECOND AVENUE SE BLOCK I CITY OF HUTCHINSON PLANNING STAFF REPORT To: City Council Prepared By: Holly J. Kreft, Planning Coordinator Date: February 16, 2000 Applicant: Hutchinson Community Development Corporation Property Location: 26 Michigan Street At the February 15, 2000 Planning Commission meeting, the lot split requested by the HCDC was discussed. The Planning Commission unanimously recommended approval of the lot split with the condition that the perimeter easements be shown on the final survey. They also made the recommendation that a letter be provided to the City Council as to why the lot split will not be a straight line. ►�J E Hutchinson Community Developme Com mission Telephone (320) 587 -7500 Fax (320) 234 -4453 City Center Building 111 Hassan Street Southeast Hutchinson. MN 55350 f %E Us : a 12111811751 To: Mayor and City Council Members From: Christie Rock, Executive Director Hutchinson Community Development Commission Re: Lot Split Request 2/15100 Planning Commission Agenda On Tuesday, February 15, 2000, the Hutchinson Community Development Commission (HCDC) presented a Lot Split Request to the Hutchinson Planning Commission. The request is for the 9+ acres of property the HCDC owns in the Hutchinson Industrial Park located at the comer of Michigan Street and Second Avenue. The property consists of two parcels. One large piece that is currently fanned and a smaller piece that has a number of farm buildings located on it. The HCDC has been working with a business interested in moving into the industrial park. The business is looking for approximately 4 acres to construct a new building. In order to accommodate the business' request, the HCDC is seeking to split the largest lot basically in half (Please refer to the accompanying materials). The Planning Commission recommended approval of this request with the condition that perimeter easements are shown on the survey. They also recommended that the HCDC submit a letter to the Council explaining why the lot split is not straight across the property. The reason the lot split is not straight is primarily because the HCDC would be required to do both a preliminary and final plat to redraw the lot lines. This process conflicts with the time frame of the project. Furthermore, if the line were drawn straight, both the parcel on the north and the parcel on the west would be impacted by farm buildings. The farm buildings are currently in use and the HCDC must give the occupant 60 days notice to remove belongings. This too would adversely affect the time frame of the project. Furthermore, the farm buildings would have to be removed from the north parcel to accommodate construction of the new building. Allowing the property line to jog slightly north accommodates the needs of the HCDC and the occupant of the farm buildings, as well as the needs of the potential buyer for the north parcel. It does not make economic sense to remove the farm buildings at this time. The farm buildings will be removed if future development deems this necessary. The HCDC would appreciate your support of this request. The revenue generated from the sale of this property will help the HCDC in its continued efforts to promote growth and development in the city of Hutchinson. ,Hutchinson Hutchinson City Center 111 Ht Street SE Hutchlmon, MN 55350.1522 320.597.5151/Fu 320- 2344210 MEMORANDUM DATE: February 18, 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION REZONING FROM R -1 TO I/C FOR BERME MCRAITH Pursuant to Section 6.05 of Zoning Ordinance, Chapter 11, Hutchinson City Code, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On November 17, 1999, Bernie McRaith applied for a rezoning, which is located south of Airport Road west of Hwy 15. The Planning Commission reviewed the request at their December 21, 1999 meeting and Mr. McRaith withdrew his request original request of rezoning to C-4. He then requested rezoning to I/C. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on January 6, 2000.. 3. The property is currently being utilized as agricultural. 4. The property adjoins other industrially /commercially zoned property. The Planning Commission unanimously voted to approve the rezoning. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission cc: Bemie McRaith, 600 Tyler Street SW, Hutchinson, MN 55350 Prinld on recycled paper - ,. N f I, 1 ICN am6, •; �rA ` PRQPlssrli O esu ' � \ COO he. rev o0 • � �a tin 1' W b b a U m m y 4 ¢ ¢� d IeeC IheMe easterly on dlel wOh IM mrlh Ilse of saga Norrheast wuorler a ro., I Ie6 w 1ne ,wo � - was 75 loot right a1 thence north along sold right of way line 939.2 leer to the Doinl 01 r bepinnlnp; Excepting there the south 208.71 feet; Also excepting therefr om that part of said Northeast Olsorter shown as Parcel 247E of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT N0. 43 -21, according to the recorded Plat thereof. v Also excepting therefrom that Pan of sold Northeast Ouarler shown as Parcel 247E of MINNESOTA DEPARTMENT l OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43 -I8, according to the recorded plat thereof. �— i PRESENT ZONING PROPOSED ZONING — C— MINIMUM BUILDING SETBACKS Strew RVI or War • 25 MI Y11Nb1 Lel L11Ia 20 MI 8ssbealbl 2enllp 9.0 , ' so h. MINIMUM LOT RFOUIREMENTS 101 MM • 1 41e Let "Ih • No Nn 1.01 D"'h • 100 f"I PARCEL 5 �SOUIa Wn sl IM 5r 1 i of SW,n 12. 1.1 16 H. R.Ja S89'4416•W 558.65 x »�s _ -- ___ -____ _______ _ Mme ._ %yy.l Mrlll IYr of IM I{ V1 of SRRM I]. T.11a K. M.]a W. � - "56 -Q f�wwY� X%A x ]ea _ too +sR.a x9.1 ------ - I I M 60 _ .• --- --- - ---- ...- -- 1me- - ---- _- - -- -- - . - -�---- ---- •'- ---'--106°-- i , f1 R:A A 2 I� - Oo AA - 19 - w 114]nfl CITY OF HUTCHINSON PLANNING STAFF REPORT 0 To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson, Holly Kreft, Christie Rock and Julie Wischnack Date: January 7, 2000 — Meeting Date January 18, 2000 Applicant: Bernie McRaith (property owner) Brief Description The applicant has revised the rezoning request based on direction from the previous Planning Commission meeting. He is requesting review of two items: a rezoning from Rl to I/C and a conditional use permit to operate an automotive repair business within the I/C District. This property was partially annexed in 1998. The property was not rezoned. The City Code requires all newly annexed property to become Rl Zoning. The automotive repair business is currently located within the Champion Auto Store building on Baltimore Avenue SW. GENERAL INFORMATION Existing Zoning: R -1 Property Location: Airport Road (County Road 8), approximately 250 feet west of State Highway 15. Lot Size: 6.98 acres total (Section 12; 2.04 acres — Section 13; 4.94 acres) Existing Land Use: AgriculturaINacant E Adjacent Land Use And Zoning: Airport to the south I /C; Area to west I /C; Area to east within the County (Agricultural and Rural Residential); Ryan Companies to the north C -4 Comprehensive Land Use Plan: Zoning History: The property was partially annexed into the City in June of 1998 by Ryan Companies. The southern portion of the property was annexed in 1999. The northern property was sold from Ryan Companies to McLeod County. Mr. McRaith then purchased the property from the County. However, neither of pieces were ever rezoned from Rl. (Comprehensive plan guides this area for airport and commercial use.) Rezoning/Conditional Use Permit Bernie McRaith Planning Commission Review — January 18, 2000 Page 2 Applicable Regulations: Section 8.13; all uses within the UC district are conditional uses; Section 6.05. SPECIAL INFORMATION Transportation: Access for the property will be off of Airport Road. The County Highway Department has issued an access permit for the property. Parking: The proposed building for the conditional use permit is 40 feet by 200 feet, or 8,000 square feet. The proposed site plan provides 47 spaces, which meets the minimum 5.5 spaces per 1,000 square feet of building. (The automotive repair area requires 4 spaces for each stall in the shop.) The applicant has mentioned other uses such as service businesses being located in the building, i.e. contractor's offices. Parking lots are required to be paved. The Planning Commission discussed requiring moving a portion of the parking lot to the west side of the building to better screen vehicles which will be serviced. Physical Characteristics: The property has a wetland located on the very eastern side. The wetland is more than 600 feet from the proposed construction area. The topography is fairly flat except the northwestern corner of the site. Rezoning/Conditional Use Permit Bernie McRaith Planning Commission Review — January 18, 2000 Page 3 Analysis: Sewer — Sewer services are located approximately 1300 feet north of this property. The existing sewer services are not adequate to handle development in this area. There is a sewer line being constructed from the east, which will be completed, tentatively, late fall of 2000. This construction would end at the corner of Edmonton Avenue and State Highway 15, which is still not in the vicinity of this property. It may be a number of years before this property has access to sanitary sewer. The applicant proposes utilizing a septic tank in the interim. Staff is opposed to a private septic tank, because of developing property prior to municipal utilities being available. However, if a septic tank is allowed to be installed, staff recommends a full septic system for the building and a temporary holding tank for the flammable liquids. The applicant has often proposed two holding tanks. Staff believes this is unacceptable, based on two reasons: timing and future use of building. There is uncertainty of when public utilities will be available for this property. Full treatment of effluent should be required. A temporary holding tank is typically • used in unique situations, either where the property soils prohibit a full septic installation or there is not sufficient room for a full system. There is also uncertainty about the future use of the building and a full septic installation will provide assurance that effluent is treated properly. Other utilities — Gas service is not likely, because services end at Edmonton Avenue. At this time, gas services are not anticipated for this area. Electrical service would not be available until late spring, early summer, depending on permitting and scheduling. Both natural gas and electrical services would be made available to the applicant. However, if it is prior to their field season, Mr. McRaith would be responsible for the cost of excavating the trench. Recommendation: Staff recommends approval of the rezoning, but maintains its denial of the conditional use permit. Staff recommends denial of the conditional use permit for the following reasons: 1. Municipal infrastructure is not available to the property (natural gas, sewer, water, and delayed availability of electrical). Rezoning/Conditional Use Permit Bernie McRaith Planning Commission Review —January 18, 2000 Page 4 4. Planning Commission Option: Development of property without municipal services prompts the City to consider the long term effects of non- serviced properties. Particularly, a policy of when and where private service installation should be allowed. Allowing development to occur in this manner will create future retrofitting problems for the City (not only for this project). Development without services would be premature and does not meet the Staged Growth Plan. The Staged Growth Plan indicates this area as being serviced between 2005 and 2010. Allowance of this development (without utilities) would set a negative precedence for other uses proposed in the area. There are no other approved flammable holding tanks within the City. (An auto repair business would be required to install a separate holding tank for the liquids which may not enter the regular septic system.) The location of the septic tank may be as such that future connection to City services will be costly and inefficient. If the Planning Commission chooses to approve the permit, the following items should be considered as conditions of the permit: 1. Stormwater plans should be submitted based on the future use of the property. For example, if the property is further developed in the future, what accommodations for stormwater will be provided. 2. Pavement of the parking lot should be provided by a certain date. 3. If a septic system is installed, the City should consider bonding for future improvements for utilities to the property. Additionally, an agreement should be executed by the property owner (see example provided). 4. Revise site plan to move parking for repair shop, west of building. tH5 \_q Rezoning/Conditional Use Permit Bernie McRaith Planning Commission Review — January 18, 2000 Page 5 5. No outside storage would be allowed as regulated in the Zoning Ordinance except by a separate conditional use permit or "within the confines of a one hundred percent opaque wall or fence no less than 6 feet tall, or other buffering approved by the City Council". 6. The septic permit from McLeod County Environmental Services be on file prior to the issuance of the building permit. Furthermore, a septic permit not be issued until percolation tests have been completed. If grading of the site is allowed prior to percolation tests being completed, destruction of potential areas is possible. Staff also recommends a full septic tank and a special holding tank for flammable liquids be installed. Cc: Bernie MCRaith, 600 Tyler Street SW, Hutchinson, MN 55350 0 0 q -9 -y PUBLICATION NO. ORDINANCE NO. 00 -260 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R -I to I/C with the following legal description: LEGAL DESCRIPTION: That part of the North Half of the Northeast Quarter of Section Thirteen (13) Township One Hundred Sixteen (116) North of Range Thirty (30) West, described as follows, to-wit: Beginning at a point, said point being the intersection of the Westerly 75 foot right -of -way line of Minnesota State Trunk Hipway No. 15, with the North line of said Northeast Quarter of Section Thirteen (13); thence Westerly along said North line of Northeast Quarter, 1356.61 feet; thence Southerly on a line parallel with the said Westerly 75 foot right -of -way line, 208.71 feet; thence Easterly on a line parallel with the North line of said Northeast Quarter, 1147.9 feet; thence Southerly on a line parallel with the said Westerly 75 foot right -of -way line 730.49 feet; thence Easterly on a line parallel with the North line of said Northeast Quarter, 208.71 feet to the said i Westerly 75 foot right -of -way line; thence North along said right -of -way line, 939.2 feet to the point of beginning; EXCEPTING THEREFROM THE SOUTH 208.71 feet AND That part of the East Half of the Southeast Quarter of Section Twelve (12) in Township One Hundred Sixteen (116) North of Range Thirty (30) West described as PARCEL NUMBER FIVE (5) OF MCLEOD COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 26 EXCEPTING THEREFROM any portion thereof included in Application to Registered Land Document No. 145736 Adopted by the City Council this 22n day of February, 2000. INVIC131 Gary D. Plotz City Administrator Marlin D. Torgerson Mayor y ( Cf Hutchinson City Center 40 DATE: February 18, 2000 111 Hannan Street SE Hutchinson, MN 55350.2522 320. 587.5151 /Fax 320 -234 -6240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BERNIE MCRAIT14 TO CONSTRUCT AN AUTO REPAIR CENTER IN THE I/C DISTRICT. Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. - HISTORY On November 17, 1999, Bernie McRaith submitted an application for a conditional use permit to construct an auto repair center. The request was heard at the December 21, 1999 Planning Commission meeting, but withdrawn at that time. He is also requesting rezoning from R -1 to I/C. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on January 6, 2000. RECOMMENDATION The Planning Commission unanimously voted to approve the conditional use permit with the following conditions: I . Parking may be located on the east side of the building. 2. Holding tanks shall be allowed until percolation tests are available. 3. Outside storage shall only be allowed behind 100% opaque fence at a height of no less than six feet. 4. A financial guarantee agreement be signed by both the applicant and the City. 5. The parking area be paved no later than November 1, 2000. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission 0 cc: Bernie McRaith, 600 Tyler Street SW, Hutchinson, MN 55350 Printed an mcycicd paper - J .l FEe -ib -oo x:23 FPOM:4;�II0LD Pr4DEHSON DO!!t - 5£37 -aU5c ru:.52U 2�- - +&40 R. J. Mat3RAW, P.A. Attorney at Law SUrM 209 CrnZENS BANK BUILDING xCmAW J..e.KAV P.O. Box VH H UTCH[NSON, MLNNESOTA 55350 February 15, 2000 Arnold, Anderson & Dove Attorneys at Law 101 Park Place Hutchinson, MN 55350 PG4 E: 412 Tnx...oMa ]asn.stm iAx. S�fr1i591 Re: Development of Commercial Property South of Airport Road and West of Trunk Highway IS Bernard M. and Mary E. McRaith k t r rZV.W 1 -r1 1.'71 Dear Marc: Pursuant to our conversation of today, I enclose the following documents for your review and in response to the lettcr from Mr. Schieffer of February 3, 2000: 1) Copy of Quit Claim Deed dated April 20, 1998, from Delmer R. and Doris Sturges to Bernard M. and Mary E. McRaith. 2) Copy of Release of Easement from the County of Mcleod. 3) Copy of letter from Mr. Schieffer dated February 3, 2000. 4) Copy of Right of Way Plat No. 26. Based on the enclosed documentation and other informatioq it is my opinion that as of this date Bernard M. McRaith and Mary E. McRaith, 600 Tyler St. SW, Hutchinson. MN 55350 are the owners of Parcel 5 of McLeod County Highway Right of Way Plat No. 26 and more specifically, the property is clear of any mortgages, liens and easements for that property lying southerly and westerly of the right of way line of McLeod County Flighway No. 8. 5 ti -Y -1 r�B - lb - UU Uy: eS FRal:"tN U WAJ-1 SO4 UU UE .xU -5ti -- Jb U:,]cU e. 4 - 42-4J PPA5E: 03 0 February 15, 2000 Page 02 Re: Bernard M. and Mary E. McRaith It is my understanding, based on our conversation, after you have had an opportunity to review the enclosed information, it will satisfy the request in the February 3, 2000 letter to Mr. McRaith. Yours very truly, C, �mL R. ). McGraw • RJM:bw Encs. cc Bernard M McRaith 0 q -9 -cl DEVELOPMENT AGREEMENT AND COVENANTS 1. "TIES. This agreement is made this day of 20_ between y of Hutchinson, McLeod County, a municipal corporation of the State of Minnesc - .. - inafer called the CITY and Bernard M. McRaith and Mary E. McRaith, Husbanc fife, hereinafter referred to as the OWNERS. 2. F - ESTATE. The OWNERS include all who have an interest, whether by Purchase t, : ement, Contract for Deed Vendee, Contract for Deed Vendor, Fee Simple or Easement in the subject real estate and all other persons holding an interest in the subject Real Estate who are identified as follows: Name and Address Description of Interest Bernard M. and Mary E. McRaith Fee Simple 3. LEGAL DESCRIPTION. The legal description of the subject Real Estate is as follows: That part of the North Half of the Northeast Quarter of Section Thirteen (13) Township One Hundred Sixteen (116) North of Range Thirty (30) West, described as follows, to-wit: Beginning at a point, said point being the intersection of the Westerlyy 75 foot right -of -way line of Minnesota State Trunk Highway No. 15, with the North line of said Northeast Quarter of Section Thirteen (13); thence Westerly along said North line of Northeast Quarter, 1356.61 feet; thence Southerly on a line parallel with the said Westerly 75 foot right -of -way line, 208.71 feet; thence Easterly on a line parallel with the North line of said Northeast Quarter, 1147.9 feet; thence Southerly on a line parallel with the said Westerly 75 foot right -of- way line 730.49 feet; thence Easterly on a line parallel with the North line of said Northeast Quarter, 208.71 feet to the said Westerly 75 foot right-of-way line; thence North along said right -of- way line, 939.2 feet to the point of beginning; EXCEPTING THEREFROM THE SOUTH 208.71 feet AND That part of the East Half of the Southeast Quarter of Section Twelve (12) in Township One Hundred Sixteen (116)) North of Range Thirty (30) West described as PARCEL NUMBER FIVE (5) OF MCLEOD COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 26 EXCEPTING THEREFROM any portion thereof included in Application to Registered Land Document No. 145736 4. THE PROJECT. The OWNERS intend to develop the subject Real Estate with the following improvements and uses, to be completed within the time indicated: Description of Improvement or Use Completion Date Commercial development west of TH 15 and Airport Road (CSAH 8) April 1, 2005 C 5 5. CITY APPROVAL. The City has approved the Project by ( Conditional Use Permit Variance, Rezoning Site Plan Approval, Other ) subject to the execution of this DEVELOPMENT AGREEMENT AND COVENANTS and subject to the following conditions: 1. Parking may be located on the east side of the building. 2. Holding tanks shall be allowed until percolation tests are available. 3. Outside storage shall only be allowed behind a 100% opaque fence at a height of no less than six feet. 4. A financial guarantee agreement be signed by both the applicant and the City. 5. The parking area be paved no later than November 1, 2000. 6. DECLARATION AND COVENANTS. NOW THEREFORE, the OWNERS hereby declare that the subject Real Estate described herein shall be held, sold and conveyed subject to the following Covenants, Conditions and Restrictions which shall run with the land and be binding upon the OWNERS, their heirs, successors, and assigns, and shall inure to the benefit of the CITY and each of the OWNERS. These covenants shall expire upon final completion of the project and certification thereof by resolution of the city counsel or, in all events, 62 months from the date of the execution of this agreement. 7. CONTRACT PERFORMANCE. The CITY contracts with the OWNERS and the OWNERS covenant and agree among themselves and contract with the CITY to perform the following contractual obligations: (a) Legal Requirements Probable Completion Date April 1, 2005. All costs of legal requirements described in Paragraph 7(a) shall be borne by the OWNERS and the OWNERS hereby agree to indemnify and hold the CITY harmless from any claims for payment or reimbursement of such costs. The OWNERS shall provide a Certificate of Owners and Encumbrancers or other evidence of title acceptable to the City Attorney. The OWNERS shall provide easement documents or other instruments acceptable to the City Attorney to convey any required public right of way to the City. LM 5 The OWNERS agree that prior to the issuance of any permits, the OWNERS shall place on deposit with the City Administrator an administrative fee in the amount of $ 25.00 in reimbursement of a portion of the CITY'S expenses incurred in the processing of this Development Agreement and Covenants. Such processing expenses include, without limitation, county recording fees, legal expenses, title work, and other administrative expenses incurred in preparing and administering this agreement. Any portion of the administrative fee remaining when all such expenses have been paid shall be returned to the OWNERS. All OWNERS shall approve this contract by signature, including the spouse of any owners who are married. (b) Site Preparation and Grading Probable Completion Date April 1, 2005. All costs of site preparation and grading, including design, engineering and inspection shall be borne by the OWNERS and the OWNERS hereby agree to indemnify and hold the CITY harmless from any claims for payment or reimbursement of such costs. Site preparation and grading shall be undertaken and completed by the OWNERS on or before the probable completion date or within a reasonable time thereafter and in accordance with detailed plans and specifications prepared by the OWNERS and placed on file in the office of the City Engineer and approved by the City Council and the City Engineer. In the event of a multi -phase project, subsequent phases of which do not require City Council approval, each construction phase must be approved by City staff for compliance with the plans and specifications. Site preparation and grading shall include, without limitation, the following: • Survey and topography • Cut, fill and grading • Ingress and egress • Paving, parking lots, curb and gutter • Soil correction • Wetlands • Erosion control • Surface water drainage and ponding S LI -(y)� • Landscaping, trees and turf establishment E (c) Installation of On-Site Utilities Probable Completion Date April 1, 2005. by the OWNERS All costs of installation of on -site utilities, including design, engineering and inspection shall be borne by the OWNERS and the OWNERS hereby agree to indemnify and hold the CITY harmless from any claims for payment or reimbursement of such costs. Installation of on -site utilities by the OWNERS shall be undertaken and completed by the OWNERS on or before the probable completion date or within a reasonable time thereafter and in accordance with detailed plans and specifications prepared by the OWNERS and placed on file in the office of the City Engineer and approved by the City Council and the City Engineer. In the event of a multi -phase project, subsequent phases of which do not require City Council approval, each construction phase must be approved by City staff for compliance with the plans and specifications. Installation of on -site utilities shall include, without limitation, the following: • Sewage disposal 0 • Water supply • Electrical service • Gas service • Telephone service • Hazardous waste disposal (d) Building Construction and Probable Completion Date April 1, 2005. Surface Improvements All costs of building construction and surface improvements, including design, engineering, architectural fees and inspection shall be borne by the OWNERS and the OWNERS hereby agree to indemnify and hold the CITY harmless from any claims for payment or reimbursement of such costs. Building construction and surface improvements shall be undertaken and completed by the OWNERS on or before the probable completion date or within a reasonable time thereafter and in accordance with detailed plans and specifications prepared on behalf of the OWNERS by the appropriate Design Professional as required by the Minnesota State Board of Architecture and placed on file in the office of the Building Official and approved by the City Building Official. In the event of a multi -phase project, subsequent phases of which do not require City Council approval, each construction phase must be approved by City staff for compliance with the plans and specifications. Building construction and surface improvements shall include, without limitation, the following: • Structures approved or required • Building code compliance • Fire code compliance • Electrical code compliance • Plumbing code compliance • Heating, ventilation, air conditioning and mechanical code compliance (e) Installation of Public Streets and Probable Completion Date April 1, 2005. Utilities by the CITY The CITY and the OWNERS agree that the following streets and public utilities shall be extended to serve the subject Real Estate for the benefit of the is OWNERS, their heirs, successors and assigns: • Street construction • Sanitary sewer • Water supply • Storm sewer and drainage The OWNERS shall pay a proportionate share of all costs of street and utilities construction, including design, engineering and inspections. The proportionate share of the costs of such improvements to be borne by the OWNERS of the subject Real Estate and shall be in reasonable compliance with the following estimates: ■ Street construction - owner shall pay all future costs associated with, but not limited to, turn lane and street construction, which serve the development • Sanitary sewer $35,000 L i • Water supply $35,000 • Storm sewer and drainage - owner shall pay all storm sewer related costs ■ Trunk access charge for sanitary sewer and water shall be paid by the owner 8. FINANCING PROVISIONS. The OWNERS and the CITY agree that the following financing provisions shall apply. Escrow Deposit Upon final approval of the plans and specifications by the CITY for one or more of the several improvements, the OWNERS shall deposit 100 percent of the OWNERS' estimated cost thereof, together with 15 percent additional for administrative, legal and inspection costs, in an escrow account subject to an appropriate escrow agreement governing the release of the funds to the CITY to be paid by the CITY for labor, materials and administrative costs incurred by the CITY in the construction of the specified improvement or improvements. Any excess remaining in the escrow account after completion of the improvements and payment of all costs by the CITY, shall be returned to the OWNERS. Any deficiency in the escrow account remaining after construction of the improvements and payment thereof by the CITY shall be promptly paid by the OWNERS to the CITY within 30 days of notice thereof Funding of escrow by letter of credit or surety bond The OWNERS shall furnish the CITY, upon execution of this Development Agreement and Covenants, a financial guaranty in the form of an irrevocable letter of credit or a surety bond approved by the City Attorney in the amount of $70,000.00 which guarantees full payment of the required amount in the escrow account as described herein. In the event of the failure of the OWNERS to fully fund the escrow account, the CITY may declare the contract to be in default and the amount of the said financial guaranty, whether by irrevocable letter of credit or surety bond, shall be paid over to the CITY for deposit in the escrow account. In the event that the CITY is required to incur costs in order to obtain funding of the escrow account, whether from the irrevocable letter of credit, the surety bond, or from the OWNERS, the OWNERS shall reimburse the CITY either from the proceeds of the escrow account or directly by the OWNERS, for any attorney's fees, engineering fees, or other technical or professional assistance, including the work of CITY staff and employees, incurred in such efforts to obtain funding. Payment by special assessment In the event the OWNERS are unable or unwilling to pay the costs described herein by establishment of the escrow account, whether in cash, by irrevocable letter of credit or surety bond, the CITY go may assess the said costs against the subject Real Estate in accordance with Chapter 429 of Minnesota Statutes and its successors. The said costs shall be j ll_ payable under Chapter 429 with appropriate interest payments over a period not to exceed ten years. The following conditions shall apply: 0 Waiver The OWNERS waive notice of hearing on the improvement, notice of the assessment, and waive all other notices and rights, whether legal, equitable or constitutional, which might impair the validity of the assessment. The OWNERS hereby petition for the installation of the described improvements, said petition to be operative in the event that special assessments are contemplated by the CITY for the financing of the improvement. Acknowledgment of benefit The OWNERS acknowledge that the described improvement or improvements benefit the subject Real Estate such benefit being equal to or greater than the OWNERS proportionate share of the cost of the construction of the improvement or improvements. IN TESTIMONY WHEREOF, the OWNERS and the CITY have caused this Development Agreement and Covenants to be executed effective the day and year set forth in the first paragraph hereof. Individual OWNER Individual OWNER STATE OF MINNESOTA ) ) SS: COUNTY OF ) On this _ day of before me, a Notary Public within and for said County, appeared husband and wife, to me personally known to be the persons described in and who executed the foregoing instrument and acknowledged that they executed the same as their free act and deed. Notary Public 5 CITY OF HUTCHINSON 0 By: Marlin Torgerson, Its Mayor STATE OF MINNESOTA ) ) SS COUNTY OF MCLEOD ) On this day of 20_, before me appeared Marlin Torgerson, to me personally known, who being by me duly sworn, did say that he is the Mayor of the City of Hutchinson, Minnesota, a municipal corporation, and that said instrument was executed in behalf of said City by authority of its ; and that said Marlin Torgerson acknowledged said instrument to be the free act and deed of said City. Notary Public • By: Gary Plotz, Its City Administrator STATE OF MINNESOTA ) ) SS COUNTY OF MCLEOD ) On this day of 20_, before me appeared Gary Plotz, to me personally known, who being by me duly sworn, did say that he is the City Administrator of the City of Hutchinson, Minnesota, a municipal corporation, and that said instrument was executed in behalf of said City by authority of its ; and that said Gary Plotz acknowledged said instrument to be the free act and deed of said City. Notary Public This Instrument Drafted BY: Richard J. Schieffer Arnold, Anderson & Dove, P.L.L.P. 101 Park Place Hutchinson, Minnesota 55350 5 HIGH - DENSITY RESIDENTIAL (R4, R -5) All parcels ((except as applies below) $ 500 /unit $ 330 /unit Nursing Home /Assisted Living $ 250 /unit $ 165 /unit COMMERCIAL/ INDUSTRIAL Negotiated $ 2,000 /acre $ 1,330 /acre Must meet standards in policy and receive approval of Planning Staff 2 Varies due to diversity in utility use. Rate shall be no lower than those noted under "Residential -Over 1 acre". Trunk Storm Sewer Rates will be determined per project. A base rate of $0.055/SF, or $2,560 /acre will be assumed for all low -to -mid density residential development, although the actual rate will be based on the actual costs needed to provide service to the property. High density residential, commercial and industrial rates may be higher. Credit will be given to properties providing trunk storm water improvements as part of privately funded improvements for oversized storm sewer, and quality or quantity ponding. Rates apply to all properties, unless previously assessed for trunk services. All funds collected will be utilized to pay off trunk sanitary sewer, watermain and storm sewer costs incurred by the City. The City shall collect the fee(s) with the building permit, unless otherwise approved. NOTE: 2000 Satituy Se Rates based on increase of approximately 10% Gan 1999 based on ENR Construction cost ratio, consauctioo tint estimate tecalcWnon and Consultant Review. Water tees increased 20% due to information derived fran Water Rate/Cost of Service Study preparation and review of actual cast of service. Proposedjorapproved by Cny Coariloa Jonrmv23.2000• G: LA. LYmtlTr*42000 7 SANITARY LOT TYPE SEWER WATERMAIN RESIDENTIAL (Low to Mid- Density/R -1, R -2, R -3) 0 to 1 /2 acre $ 600 /unit $ 400 /unit T/2 to 3/4 acre $ 675 /unit $ 450 /unit 3/4 to 1 acre $ 750 /unit $ 500 /unit Over 1 acre $1,200 /acre $ 800 /acre HIGH - DENSITY RESIDENTIAL (R4, R -5) All parcels ((except as applies below) $ 500 /unit $ 330 /unit Nursing Home /Assisted Living $ 250 /unit $ 165 /unit COMMERCIAL/ INDUSTRIAL Negotiated $ 2,000 /acre $ 1,330 /acre Must meet standards in policy and receive approval of Planning Staff 2 Varies due to diversity in utility use. Rate shall be no lower than those noted under "Residential -Over 1 acre". Trunk Storm Sewer Rates will be determined per project. A base rate of $0.055/SF, or $2,560 /acre will be assumed for all low -to -mid density residential development, although the actual rate will be based on the actual costs needed to provide service to the property. High density residential, commercial and industrial rates may be higher. Credit will be given to properties providing trunk storm water improvements as part of privately funded improvements for oversized storm sewer, and quality or quantity ponding. Rates apply to all properties, unless previously assessed for trunk services. All funds collected will be utilized to pay off trunk sanitary sewer, watermain and storm sewer costs incurred by the City. The City shall collect the fee(s) with the building permit, unless otherwise approved. NOTE: 2000 Satituy Se Rates based on increase of approximately 10% Gan 1999 based on ENR Construction cost ratio, consauctioo tint estimate tecalcWnon and Consultant Review. Water tees increased 20% due to information derived fran Water Rate/Cost of Service Study preparation and review of actual cast of service. Proposedjorapproved by Cny Coariloa Jonrmv23.2000• G: LA. LYmtlTr*42000 7 RESOLUTION NO. 11421 RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF BERNIE MCRAITH FOR PROPERTY LOCATED WEST OF TH 15 AND SOUTH OF AIRPORT ROAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Bernie McRaith, property owner, made application to the City Council for a Conditional Use Permit under Section 8.14 to construct an auto repair shop on property with the following legal description: LEGAL DESCRIPTION: That part of the North Half of the Northeast Quarter of Section Thirteen (13) Township One Hundred Sixteen (116) North of Range Thirty (30) West, described as follows, to -wit: Beginning at a point, said point being the intersection of the Westerly 75 foot right -of -way line of Minnesota State Trunk Highway No. 15, with the North line of said Northeast Quarter of Section Thirteen (13); thence Westerly along said North line of Northeast Quarter, 1356.61 feet; thence Southerly on a line parallel with the said Westerly 75 foot right -of -way line, 208.71 feet; thence Easterly on a line parallel with the North line of said Northeast Quarter, 1147.9 feet; thence Southerly on a line parallel with the said Westerly 75 foot right -of -way line 730.49 feet; thence Easterly on a line parallel with the North line of said Northeast Quarter, 208.71 feet to the said Westerly 75 foot right -of -way line; thence North along said right -of -way line, 939.2 feet to the point of beginning; EXCEPTING THEREFROM THE SOUTH 208.71 feet AND That part of the East Half of the Southeast Quarter of Section Twelve (12) in Township One Hundred Sixteen (116) North of Range Thirty (30) West described as PARCEL NUMBER FIVE (5) OF MCLEOD COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 26 EXCEPTING THEREFROM any portion thereof included in Application to Registered Land Document No. 145736 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existin and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: 0 The City Council hereby approves the conditional use permit with the following conditions: L Parking may be located on the east side of the building. 2. Holding tanks shall be allowed until percolation tests are available. tl-�yl 5 on NC 11421 1eRai h y 22, 2000 (7` aside storage shall only be allowed behind 100% opaque fence at a height of no less than six feet. .� tlnancial guarantee agreement be signed by both the applicant and the City. Tae parking area be paved no later than November 1, 2000. by the City Council this 22n day of February, 2000. ?kcz unistrator Marlin D. Torgerson Mayor `1- (0 -5 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 15, 2000 1. CALL TO ORDER 5:30 P.M. r YOUR 61v��n Vii: The meeting was called to order by Chairman Wood at 5:30 p.m. with the following members present: Dean Kirchoff, Bill Arndt, Jim Haugen, Jeff Jones, and Jason Olsen. Absent: Dave Westlund. Also present: Holly Kreft, Planning Coordinator and Richard Schieffer, City Legal Counsel. Chairman Wood first welcomed new Commission member Jason Olsen. 2. CONSENT AGENDA a) CONSIDERATION OF MINUTES OF JANUARY 18, 2000 Mr. Haugen made a motion to approve the minutes. Seconded by Mr. Arndt. The motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT FOR A PORTABLE SIGN AS REQUESTED BY THE KNIGHTS OF COLUMBUS FOR THE ANNUAL FISH FRY (1200 ADAMS STREET SE) Chairman Wood opened the hearing at 5:31 p.m. with the reading of publication #6115 as published in the Hutchinson Leader on Thursday, February 3, 2000. Ms. Kreft explained the request. It is similar to a conditional use permit that was granted to the applicant last year. This request, however, is only for the on- premise sign because portable signs are no longer allowed on state highway frontage. The sign will be placed in front of the Armory building the week before the annual fish fry which is to be held on February 25, 2000. Mr. Arndt asked if the fee had been waived. Ms. Kreft stated that the City Council had waived the fee at their January 25" meeting. Mr. Arndt moved to close the public hearing for the conditional use permit request at 5:33 p.m. Mr. Kirchoff seconded. Motion passed 5 -0 -1 with Mr. Jones abstaining. Mr. Arndt moved to approve the conditional use permit with the condition that the sign not have flashing lights. Mr. Kirchoff seconded. Motion passed 5 -0-1. b) CONSIDERATION OF CONDITIONAL USE PERMIT AND PRELIMINARY PLAT FOR A DRIVE -UP BANK FACILITY AS REQUESTED BY MARQUETTE BANK (CORNER OF EDMONTON AVENUE AND STATE HWY 15) Chairman Wood opened the hearing at 5:34 p.m. with the reading of publication #6113 as published in the Hutchinson Leader on Thursday, February 3, 2000. Ms. Kreft presented the site plans as provided by the applicant. She stated that staff had held two predevelopment meetings prior to the application and that many of staffs concerns were met at that time. She stated that the applicant may utilize a temporary holding tank until city sewer and water are available. The applicant also provided a connection to the bike trail as well as moved the entrance south to address stacking concerns that staff had. Ms. Ann Bourg, Marquette Bank, was present to answer questions and present additional information. Mr. Arndt questioned if angled parking would be possible to allow for more clearance for senior drivers. Ms. Bourg stated that it would not be possible since the parking stalls would then go against the drive through traffic. Mr. Jones asked Ms. Kreft why staff was more willing to allow this holding tank than the request heard last month by Bernie MCRaith. Ms. Kreft explained that since city sewer and water would be available this year, staff felt that it would be acceptable. Mr. Kirchoff asked Ms. Bourg what the construction plans were. Ms. Bourg stated that the purchase agreement has not been signed, but they hope to be completed with construction this fall. Mr. Kirchoff made a motion to close the public hearing for the conditional use permit at 5:44 p.m. Mr. Haugen seconded the motion. The motion passed unanimously. Mr. Kirchoff motioned to approve the request for a conditional use permit. Mr. Haugen seconded the motion. The motion carried unanimously. Mr. Haugen made a motion to close the public hearing for the preliminary plat at 5:45 p.m. Mr. Jones seconded the motion. The motion passed unanimously. Mr. Haugen motioned to approve the request for a preliminary plat with the conditions listed in the staff repo Mr. Kirchoff seconded the motion. The motion carved unanimously. 4. NEW BUSINESS a) CONSIDERATION OF LOT SPLIT AS REQUESTED BY THE HCDC -EDA (26 MICHIGAN STREET) Ms. Kreft explained the request. The HCDC has a prospective buyer who would like to purchase only part of the 7 acre lot There had been a previous split from the original parcel. This split was done prior to the adoption of the subdivision ordinance and therefore is a lot of record. Staff recommended approval with the condition that the perimeter easements be shown on the final survey. Discussion was held relative to why the split was not a straight line. Ms. Kreft explained that there were buildings located where the line would go if it were made straight Currently the HCDC is not interested in removing these buildings. Mr. Arndt motioned to approve the request for a lot split with the condition listed in the staff report. Mr. Jones seconded the motion. Mr. Arndt then made a motion to amend the original motion to include the recommendation that HCDC write a letter to the City Council as to why the lot split line is not made straight. Mr. Jones seconded the amendment to the motion. The amendment carried unanimously. The motion carried unanimously. b) PROPOSED ANNEXATION OF HOERNEMANN PROPERTY (NORTH OF AIRPORT ROAD AND EAST OF HWY 15). Ms. Kreft displayed a map showing the general area of the parcel to be annexed. She stated that Hassan Valley Township had recommended approval of the annexation with two conditions. The conditions would include reimbursement for lost tax base and that the Hajicek property not be annexed into the city requested. Discussion ensued as to whether or not the Hajicek property could be forced to annex by the Mr. Arndt made a motion to recommend approval of the annexation request Mr. Haugen seconded the motion. Motion carried unanimously. 5. OLD BUSINESS ELECTION OF OFFICERS FOR 2000. Chairman Wood opened the floor for nominations for chairman. Mr- Haugen nominated vice- chairman Bill Arndt for chairman for 2000. Mr. Kirchoff seconded the nomination. Mr. Kirchoff motioned that nominations cease. Mr. Haugen seconded the motion. Motion to cease nominations carved. Mr. Haugen motioned to cast a unanimous ballot for Mr. Arndt. Mr. Kirchoff seconded the motion. Motion for a unanimous ballot carried. Chairman Wood opened the floor for nominations for vice - chairman. Mr. Haugen nominated Jeff Jones as vice - chairman for 2000. Mr. Amdt seconded the nomination. Mr. Arndt made a motion to cease nominations for vice- chairman and cast a unanimous ballot for Mr. Jones. Mr. Kirchoff seconded the motion. Motion carried. 6. COMMUNICATION FROM STAFF a) DISCUSSION ON TOWER ORDINANCE Ms. Kreft requested direction as to the next step for updating the tower ordinance. The Commission requested that staff have a presenter from the telecommunications field for the next meeting. ADJOURNMENT Being no further business the meeting adjourned at 6:15 p. m. JBLISHED IN THE HUTCHINSON LEADER UESDAY, FEBRUARY 15, 2000 3URSDAY, FEBRUARY 17, 2000 JESDAY, FEBRUARY 22, 2000 OXED AD: 2 Col. X 5" (DO NOT publish in Public Notices or Classifieds Section) NOTICE OF PUBLIC MEETING $1 MILLION STATE BONDING BILL TUESDAY, FEBRUARY 22, 2000 CITY CENTER — 6:00 P.M. 0 public meeting will be held on Tuesday, February 22, 2000 at 6:00 p.m., in the ity Center Council Chambers, for the purpose of considering the $1 million State )nding bill granted to the City of Hutchinson in 1998. i addition, a possible grant match for a Hutchinson Community Center will be iscussed, and a decision may be reached at the public meeting. Input from the public is invited. 30- January 5, 2000 Mr. Philip G. Graves .wa�a• President DRAFT Pawoirr Muuaawarn' 'tutchinson Area Health Care 095 State Highway 15 South Colliers Towle Rea! Hutchinson, MN 55350 Towle Building • S 330 Second Aveni RE: Real Estate Asset Evaluation Minneapolis, MN Plaza 15 Shopping Center Tel:612l341 4444 Hutchinson, MN Fax:612/347 -9385 Colliers Towle File No. 2248 Dear Mr. Graves: As requested, we have investigated and analyzed the above - referenced property in order to provide suppon determining an overall business decision concerning the real estate asset. This market analysis involy: evaluation of the property, an income analysis, and issues regarding its potential purchase. The results o s analysis and the rationale utilized in our conclusions are stated in the following report. In summary, our analysis concludes the most economically feasible alternative to solve the hose 3 growing parking needs, is to explore utilizing the land associated with Freemont Avenue. Vacating a F i of Freemont Avenue and combining this land with a strip of the Plaza 15 land, should provide enou, area to support the construction of 200 parking spaces. Satisfying the current hospital parking pr I would postpone the necessary acquisition of the entire Plaza 15 shopping center. The rationale for de' the Plaza 15 acquisition is the significantly lower initial cost to satisfy the present hospital parking If the Freemont Avenue land acquisition alternative cannot be accomplished, the next alternativ finalize an acquisition of the Plaza 15 shopping center. if we assume the hospital would acquire the 1 property if it were vacant land, the financial feasibility issues should focus on the incremental purchasing a developed shopping center. Assuming the Plaza 15 property can be acquired for $4 mill the underlying land and parking improvements are worth $2 million, the income producing b: improvements reflect a $2 million incremental cost. Incorporating our cash flow projections, the incrc cost of the shopping center represents a break -even investment, justifying an overall acquisition ofth• 15 property at a $4 million price. This consulting assignment has been completed in conformance with the Uniform Standards of Prof I Appraisal Practice (USPAP) of the Appraisal Foundation. It is understood the conclusions within th t will be used by the client for purposes of making an informed business decision concerning the I acquisition and operation of the real estate asset. If you have any questions concerning this report, J you require any additional information, please do not hesitate to contact me. Sincerely, COLLIERS TOWLE REAL ESTATE William R. Abel, CRE, MAI Senior Vice President Sam Newberg Appraisal Assistant 225 016ce in dwArtw6 Europa. HWd's Eat, AMU aM Gr W Ada , ' HUTCHINSON AREA HEALTH CARE • CONSIDERATION FOR PURCHASE OF THE PLAZA 15 SHOPPING CENTER OVERVIEW Hutchinson Area Health Care (HAHC), like many other places within the City of Hutchinson, has been experiencing growth within many of our services over these past years. The rise in outpatient service demand as well as an increase in numbers of employees at the hospital (as well as the Medical Center), more volunteers, physicians, and visitors has presented us with significant parking problems. Additionally we are contemplating service expansion in a number of areas including a possible relocation of the Nursing Home to the Hospital campus. Currently we are out of "green space" and will need to spend significant dollars in constructing a parking ramp or purchase additional property in order to sufficiently address the future demand for parking as well as for physical plant expansion space. The Hospital has been, for many years exploring the possibility of relocation of the Nursing Home to the Hospital campus in order to develop a care continuum that addresses the future needs of residents. The Balanced Budget Act of 1997 created significant financial issues for the operation of a nursing home and as a result, the relocation of the home is not being considered at this time. The vision of a home attached to the hospital remains a realistic vision and needs to be kept in site as we plan a health care continuum of the future. A business plan was developed in the last few years that addresses long term care services and is identified, in summary, as (Exhibit A). To address physical plant and parking expansion, the Board of Directors of HAHC authorized two independent studies, a couple years ago, by consulting firms from the Twin Cities. The purpose of the studies was to identify possible solutions to address parking problems with the current site as well as the possibility of the acquisition of neighborhood properties for future physical plant expansion. The Frauenshuh Companies was hired on behalf of HAHC, to undertake a Comprehensive Real Estate Study, for the acquisition of properties adjacent to the hospital. The study recommended we develop dialogue with adjacent landowners and establish a practice to acquire properties, as they become available, in order to address our long -term growth needs (Exhibit B). Additionally, SRF Consulting, an engineering firm who specializes in parking, was also hired to conduct a scientific study of our current and future parking demands and make recommendations (Exhibit Q. The study results concluded we would be short 253 . parking spaces by the year 2008. The parking spaces available on the hospital site currently do not allow enough room to park for all people who access the hospital and 1—,4 medical center. To satisfy our demand we have been renting approximately 100 sites at the Plaza 15 shopping center. 40 The following will summarize alternative solutions that have been contemplated to address the long -term need for additional parking at the hospital. HOSPITAL LOT EXPANSION: The City authorized the expansion of the current lots on the west side of the hospital. Because of the uncertainty of the Freemont- Highway 15 access, this will be completed in two stages. This year's project added another 63 spaces to the parking lots. After completion of phase 2, a total of 102 spaces will be added. We have been informed the Minnesota Department of Transportation is considering changing the access off Highway 15 and Freemont Avenue. A possibility exists to close the access because of the danger the uncontrolled access presents. If Freemont Avenue is abandoned (to Echo Drive), additional parking could be developed on the street site. OFF SITE PARKING: We have considered developing or renting off site parking an alternative. We t have not given this option serious consideration because of the inconvenience , if transporting personal to the hospital site for work. Further study could be donee, necessary. PARKING RAMP. According to SRF, the patient parking needed for the Medical Center is sufficient for the next ten- (10) years, without additional development on the east parking lot. The employees of the Medical Center presently park in the Plaza 15 lot as well as other lots on the hospital site. Estimates to construct a ramp on the southwest side of the hospital are approximately $1,600,000 for a 200 -space ramp. This would only net 100 additional spaces because the current property would already provide for 100 of those spaces. CEMETERY PROPERTY: astl The The City of Hutchinson has cemetery property located north of Greencastle. e. City Attorney advises us this property can not be used for parking pure RIDGEWATER COLLEGE: We met with representatives from Ridgewater College three times in recent years and most recently in June of 1999, to assess the possibility o f constructing exchange, joint p arking arrangement or to purchase, through a property g space to park 250 cars. The space that was req is located on has due t d their side of the current campus and borders century architect to consider our request as their master site plan is developed. Thus far we have not received a favorable response. APARTMENT BUILDINGS: • Two 12 -unit apartment buildings are located on Freemont Avenue north of the Medical Center parking lot. Some additional parking could be realized if we purchased this property. The site is not sufficient to provide for all the long -term parking needs for the hospital and clinic. However, it does make sense to consider acquiring the property if it is offered for sale in the future. This land could provide additional space for the long term needs for Medical Center parking. Additionally, we have been approached by Richard Schmidtbauer regarding the possible sale of two apartments located on each side of Echo Circle. The apartments are FHA financed and would undoubtedly be problematic if we decide to change the original intent of the property. PLAZA 15: The purchase of the Plaza 15 property appears to be the best alternative for our short and long term needs for parking, as well as for future development of the hospital and its supporting services, possible relocation of the Nursing Home, and Senior Housing consideration. We have been in dialogue with the owners of Plaza 15 (Kraus Anderson) for the past three years about the possible purchase of the property. The Board of Directors, with approval of Kraus Anderson (KA), authorized appraisals of the property so that a market value could be established. • Two independent appraisals were completed. The market value of the property was established at 32,450,000 (Exhibit D). Additionally, an Investment Value Appraisal was completed, by one of the Firms in order to examine the investment value of the property. As a result of the alternative means of establishing another price, a significantly higher monetary value could be placed on the property (Exhibit D -1). We also had a physical plant assessment completed by our Architectural and Engineering firm in 1998 to determine the capital improvements that would be required over the next 10 years to maintain the Plaza in it's current use (Exhibit E). Last fall we were provided a letter ffom Kraus Anderson offering the property at a net selling price of $4,250,000 (Exhibit F). The property is 8.33 acres and has 88,612 square feet of building space ($48.00 / sq. foot). We have, over the course of the last several months, been examining various alternatives to finance and cash flow the purchase of the property as well as considering ways to manage the property. Attached for your review are various cash flow projections that were prepared by the firm of McGladrey & Pullen (Exhibit G). In addition Bill Able, Colliers/ Towle Realty, completed a separate cash flow projection. This analysis is provided under separate handout. We recently hired the fine of Colliers Towle, Minneapolis, to complete a Market Plan and Study in order to assist with our work of examining the operation of the mall. Additionally we asked the firm to begin due diligence to prepare us for a possible purchase (Separate Handout Titled: Real Estate Asset Evaluation of the Plaza 15 Shopping Center). An issue that needs to be resolved is to decide how the property would be managed. Colliers/ Towle have stated reputable firms are available who would serve the city as excellent managers (asset and property) for the operation of the mall. SUNItN1ARY Hutchinson Area Health Care will be faced with many operational challenges over the next few years because of the many challenges imposed on healthcare providers. Recent changes with reimbursement from the loss of geographic reclassification as well as the negative impact of the Balanced Budget act of 1997 have caused our current concems. These changes will likely stress our cash reserves for operations as well as capital growth over the next few years. It is therefore important that we negotiate the purchase of the Plaza so that the income from tenants can provide a return on investment as well cash flow the operation of the mall. The demand for health care services in this community continues to be positive. The demands from "Baby Boomers" will cause us to think of new and different way of providing Senior Care Services in the future. The Strategic Plan for the Hutchinson Medical Center is to add another 10 physicians to their staff over the next 5 -10 years. Some services may be decentralized to best serve the customer, however it appears the demand for physical plant expansion will continue on the south campus of our organization (hospital site) now and into the future, provided however property can be acquired to accommodate this need. 4 RESOLUTION NO. 11417 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.4 PROJECT NO. 00 -05 & 00 -06 .',fHEREAS, pursuant to a resolution passed by the council on February 22nd, 2000, the Directcr of Engineering has prepared plans and specifications for the improvement of: Project No. 00 -05 Jorgenson Street SE from Hassan Street SE to Century Avenue SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00-06 Oak Lane SE, East of Jorgenson Street SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. And has presented such plans and specifications to the council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:00 am on Tuesday, March 21 st. 2000, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, April 11th, 2000 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashiers check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 22nd day of February, 2000. Mayor 0 City Administrator s- � RESOLUTION NO. 11418 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.4 PROJECT NO. 00 -05 & 00 -06 /VHEREAS, a resolution of the City Council adopted the 8th day of February, 2000, fixed a date for a Council Hearing on the improvement of: Project No. 00 -05 Jorgenson Street SE from Hassan Street SE to Century Avenue SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00 -06 Oak Lane SE, East of Jorgenson Street SE by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 8th day of February, 2000. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 22nd day of February, 2000. Mayor City Administrator RESOLUTION NO. 11419 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.5 PROJECT NO. 00 -07, 00 -08, 00 -09, 00 -10 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of: Project No. 00-07 College Avenue NE from TH 15 to Hillcrest Road NE by construction of storm sewer, watermain, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00-08 Hillcrest Road NE from 6th Avenue NE to Walnut Street NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00 -09 Griffin Avenue NE from TH 15 to Maple Street Road NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00 -10 Spruce Court NE, North of 6th Avenue NE by construction of sanitary sewer services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper. an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:00 am on Tuesday, March 21st, 2000, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, April 11th, 2000 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 22nd day of February, 2000. 0 Mayor City Administrator RESOLUTION NO. 11420 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.5 PROJECT NO. 00-07,00-08, 00 -09, 00 -10 WHEREAS, a resolution of the City Council adopted the 8th day of February, 2000, fixed a date for a Council Hearing on the improvement of: Project No. 00-07 College Avenue NE from TH 15 to Hillcrest Road NE by construction of storm sewer, watermain, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 00 -08 Hillcrest Road NE from 6th Avenue NE to Walnut Street NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00 -09 Gruen Avenue NE from TH 15 to Maple Street Road NE by construction of grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. Project No. 00 -10 Spruce Court NE, North of 6th Avenue NE by construction of sanitary sewer services, watermain and services, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 8th day of February, 2000- 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 22nd day of February, 2000. Mayor City Administrator • r L-A D� To Whom It May Concern: We the undersigned as property owners on College Ave. Y.E. from T.H. 15 to Elm Street fail to see the need for project No. 00-07. We therefor request that this section be eliminated from this project. • Y /r,." 0 -/ �J y �- 001" 0 To Whom It May ^.oncern: We the undersigned as property owners on College Ave. N.E. from T.H. 15 to Elm Street fail to see the need for project "o. 00 -07. We therefor request that this section he L] 0 Memo Tak Mayor & Council loons John AM & Tom Gifferson cc: Gary PkAz Data 02/18100 Rea Srawrrabie 11 rig The citizens and st$f that attended the last carnal meebm met again on Wednesday February le at the E.O.C. Training Center regarding snowinodles in Hutch. Members of the pest srawrnobie cormmiltee also attended. The fdbwing dams were disansse , and brought fonrad. 1. Enforcement — police form a vokx f petrol crew wer the summer with a formal application • process wdrrdng havng the members became Reserve officers led by Tan. The majority of the attendee's felt that the best are for the problem's is writing tickets. 2 Education — continue with more information, better skpiage. 3. Moratorium — The majority of attendee's felt that it would not be a good Klee to pass the moratorium that was proposed by staff. 4. The entire group in attendance would like to serve on a task fare over the next several morths to welt with this pioblern. 5. Dealers v A look into sled incentive programs for the police departments lease program. Tom will pursue a DNR gran. 6. The two snowmobile dubs will go back to their groups to seek funding to help the city with comsbtrding a fence along the Ken Jones property near Ardor street a" the Luce Line TraiL John Artt & Joe DeJaghre will work on styles & coats for this project. 7. Group v A meet in April. Everyone will monitor the situation and bring forth ideas for the future. VNA also take time to review the current ordinance so it is easier to umlerstand. The group asks that a cokrail member & Gary sit in on the April nxx". List of citizens attending Verne Hate, 871 & Jo4nn Amdt, Steve Drew, Jeremy Crosby, Brian Scirrrdt, Don Knrssow, Fred Barfau, Roger Bergeron, Debi Bergerac, Craig CAI, Joe Dalagher —D.N.R, Chris Vinton —D.N.R, Doff Moon —P.RC.E., Dave Erfardson — H.P.D., John Art — P.RC.E., Tan Gilferson, H.P.D. 0 Page 1 RECEIVED 0 Dear council, 0272N0 Cfn OF t1UTCHINSON This letter is in regards to frequent trespassing of snowmobiles through our neighborhood. This is my second winter living on Barley Street and as you may know our area used to be an open field. The non -stop snowmobile traffic we have on our street is becoming a nuisance if not a hazard. On the first snow of every winter they begin to drive down our street. Unfortunately it doesn't stop there. Once the road is plowed many of the snow goers drive through our yards. We all have new trees, landscaping, and sod, and for obvious reasons we do not appreciate this at all Many of us have tried to divert the traffic using signs, fencing. and boards. In some cases this has only made the problem worse as the snow idiots weave around our obstacles and crush newly planted trees and rip up sod. Another facet of this dilemma is the destruction of our driveways. The metal studs and carbides on the skis are slicing through our concrete and tar. It only took about 4 passes through my driveway to cut into the tar. Besides our driveways the street is becoming markedly worse with groves and marks from end to end. I have spoken with the police department (as have many people on my street) about the constant flow of snowmobiles through our street. An officer informed me that the ordinance states the one must drive his/her machine from their residence and the shortest distance to a governed trail. There is no trail to the north of our neighborhood, just the river. I also have heard the speed limit is 10 mph and this could be wrong, but surely it is not 60 mph like most of them go. Nearly everyone in our neighborhood has children who play outside in the snow and the speeds at which snowmobiles come through here has many parents worried. Just last night my neighbor's kids had someone drive through their snow fort. What if they would have been in there? We have tried to stop some of trespassers but they speed up and usually give us the bird. The also retaliate by making a few more passes through our yard later in the day. I have two pictures of snowmobilers going through my yard and will soon find out who owns these snowmobiles. The police have supposedly stepped up patrol in our area but the officer agreed with me that catching these people would be nearly impossible. On any one Friday night, Saturday and Sunday, one can see at least 2 -3 snowmobiles every 10 minutes. These are not people going from their house to a trail- Barley Street residents have just paid for a new road this last summer that is being torn up day after day. Most of us have new trees, landscaping and sod that are being destroyed. The money we have spent on these items will have to be spent again and again if this continues. I am sure there is away to divert this traffic off of Barley Street, either by creating a trail to bypass it or by making it illegal to drive through our street. To get a good picture of what I am talking about, take a drive through our lovely new neighborhood this week. It's the one that looks like a WWI battlefield. • Rich Bartell 550 Barley St SW 1 /�i RESOLUTION AUTHORIZING SNOWMOBILE MORATORIUM Resolution No. 11407 WHEREAS, the City of Hutchinson Police Services, Park Department, Street Department and the City Administrator have received an increasing number of complaints concerning snowmobiles on private property and boulevards; AND WHEREAS, efforts to solve the problem through education and enforcement have not been successful; AND WHEREAS, the City of Hutchinson does not have the equipment to properly enforce the snowmobile ordinance stated in Section 8; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City Council authorizes a moratorium restricting snowmobile traffic within the corporate city limits of Hutchinson to the main corridors until April 1, 2000. 2. That the City Council has established the main corridors to be the Luce Line Trail, the Crow River and its tributaries, and Grant -N -Aid trails. 3. That this moratorium does not include private property if permission has bean granted by the landowner. 4. The Park Department agrees to establish drop areas for snowmobiles being transported to trails. Adopted by the City Council this 8th day of February, 2000. Mayor City Administrator February 15, 2000 City of Hutchinson Gary Plotz 111 Hassan Street SE Hutchinson, MN 55350 Dear Gary; U� WASTE MANAGEMENT 124 Union Stteet P.O. Box 119 Norwood Young America, MN 55368 (612) 467 -2999 (612) 467 -2043 Fax RE C'E,P1ED rcq 1 , 9non CITY OF HU i Unag6ON Thank you for giving Waste Management the opportunity to propose our trash and recycling removal service to the City of Hutchinson. Waste Management is excited about the opportunity to retain this contract and continue our fine relationship with the City of Hutchinson. Waste Management is proposing to use one (1) split body automated truck to service the curbside trash and compost collection needs of the City. We are proposing a six (6) day work week to accomplish the additional collection time needed to service both waste streams. There are a couple issues to address regarding the above collection schedule. First, we will need to dump both the trash and compost at the City compost facility. We will not have enough "man hours" to make trips to Spruce Ridge with the route truck. Second, with a six- (6) day schedule on the trash, I have concerns regarding Saturday collection. We will need assistance from the City to insure that the customers on Saturday's route are well inforrred of their collection day. Finally, it is my understanding that -.ve can dump the recycling at either Norwood or the McCleod County recycling center. Please consider the following pricing; Trash and compost collection 58.25 / unit/month Recycling collection 52.00 /unit/month Due to the extensive capital required to service this contract, Waste Management would be seeking a five- (5) year service contract. A Division of Waste Management of MN, Inc. r_l'� A At your request I have not included the disposal rate in our price to the City. Your rate at Spruce Ridge Landfill is currently $45.00 + 12. l6 /ton plus state tax. Waste Management will honor this rate on a month to month basis. We are delighted to offer the City of Hutchinson a Waste Management contract proposal. We hope that the value of our service programs will be of interest to you. I look forward to working with you in the future. Please call me at 612 - 467 -2999 if you have any questions or comments. Sincerely, JL Steven J. Metz District Manager C 0 Parks. Recreation & Community Education 900 Harrington Street SIX Hutchinson. MN 55350- 3097 320- 587- 2975/Fax 320 - 2344243 Memorandum To: Honorable Mayor and City Council CC: Dolf Moon From: Lawernce Winter Date: February 15, 2000 Re: Oddfellow Park Restroom Facility bids The Hutchinson Parks Department requests authorization • to advertise for bids for the prefabricated restroom facility to be installed in Oddfellows Park. This planned facility is being funded though a Minnesota Department of Natural Resources Cooperative Trail Grant Program. Resolution N0. 11254 adopted by the Hutchinson City Council on July 13, 1999 authorized the application submittal. NrimeJ nn mrycled paper - PUBLISHED IN THE HUTCHINSON LEADER DATE GOES HERE PUBLICATION NO. ADVERTISEMENT FOR BIDS PRE - FABRICATED RESTROOM FACILITY TO WHOM IT MAY CONCERN: The City Council of the City of Hutchinson MN will receive bids at the office of the City Administrator until (time and date go here), and said bids will be opened at (time goes here). At the Hutchinson City Center,I I 1 Hassan St. SE, Hutchinson, MN, for the purchase of the following described item One Pr - Wmcated Restroom Facility: The facility will require separate men and women restrooms with sink and flush toilet The facility will be constructed with vandal resistant materials interior and exterior. The facility will be used on a year -route basis. All bids shall be directed to the city Administrator, securely sealed, and endorsed on the outside wrapper with a brief statement describing the facility for which the bid is being submitted. The Hutchinson City Council reserves the right to reject all or parts of bids. No contract exists until authorized by action of the City Council. Copies of the specifications will be furnished upon request by contacting the City of Hutchinson, Office of Administration. Mailing address: City of Hutchinson, 111 Hassan St SE, Hutchinson, Mn 55350; telephone: 320 -587 -5151. Hal Kirchoff • COUNTYASSESSOR Office of McLeod County Assessor Court House 830 11 th Street East - Suite 112 Glenoos, Minnesota 55336 TELEPHONE 320 - 8641254 FAX 320. 864.1295 RECCEWED February 10, 2000 CLERK OF CITY OR TOWN BOARD: ��s , a aJioo CITY OF HUTCHINSON Enclosed is the notice of time set for the meeting of your local board of review. Also enclosed are the necessary notice blanks which must be posted and published at least 10 days prior to the date of the meeting. If this meeting date and time set for your jurisdiction • conflicts in some way, please let this office know at once so that a new date may be set. This is important because all "Notices of Assessment and Equalization" forms that are mailed to the taxpayers will include the meeting date and time on them. A review date cannot be changed after the notices are mailed. Your cooperation in this matter will be appreciated. Thank you. Sincerely, �ak x� Hal Kirchoff 6 a County Assesso HK /ar • Equal Opportunity Empbyer MM FORM A.F. 4 — Notice to Clerk of Meeting of Board of Review – • Equalization Miller /Davis Co., St. Paul, MN OFFICE OF COUNTY ASSESSOR • i i TO THE CLERK OF THE City OF Hutchinson MCLeodCOLINTY, MINNESOTA: NOTICE IS HEREBY GIVEN, That the 10th day of May 200 Year at 4 - 10_o'cloclp—M., has been fixed as the date for the meeting of the Board of VAykW8yx— *Equalization— (Strike Out Onel City for said year. This meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, no later than ten days prior to the date of said meeting. Given under my hand this day of February 2 n00 Year Hal Rirchoff ; County Assessor McLeod County, Minnesota *Applies only in Cities whose charters provide for a Board of Equalization. Filed in my office this day of Year -D. Memorandum TO: Mayor and City Council FROM: Brenda Ewingl'tfuman Resources Coordinator RE: SickNacation Leave Donation Policy DATE: February 18, 2000 Attached is a proposed policy to allow for the donation and use of accrued employee sick and vacation leave. Recently, the City had a request from a number of employees to consider this as an option because a co- worker had exhausted all accrued time due to an debilitating medical condition. In response to this request, research on the matter was completed. Information was obtained from Ramsey County who recently surveyed 42 municipalities (cities and counties) regarding leave donation policies. Of the 42 respondents, more than half responded that they do have such policies in place. In addition, I contacted other League of Minnesota Cities who have policies in place. Approximately 10 examples were received and reviewed. The attached proposed policy is similar to the examples received from the other cities. The criteria that are in place regarding employee eligibility for the donation program, and the maximum donation amounts are consistent with those used by the other municipalities. The draft has been reviewed by the City Administrator, Management Team (directors), and the City Attorney. It is requested that you consider the adoption of this policy at the regular council meeting of February 22. If you have any questions prior to the meeting, please contact me at City Center. 0 Policy No. 3.24 CITY OF HUTCHINSON POLICY - Personnel - SIC"ACATION LEAVE DONATION NO. 3.24 kATE FEBRUARY •. SICK/VACATION LEAVE DONATION POLICY The City of Hutchinson recognizes that a catastrophic illness and /or serious health condition of an employee or immediate family member (spouse or dependent child) may deplete an employee's available paid leave (sick/vacation /compensatory time). This policy is meant to provide employees with the option of assisting fellow employees at such a time. Policy City employees having accrued sick or vacation leave will be allowed to donate a portion of such accrued leave to fellow employees experiencing a catastrophic illness and/or serious health condition suffered by the employee, the employee's spouse, or the employee's dependent child(ren). A catastrophic illness and /or serious health condition includes but is not limited to, heart attack, stroke, organ transplant, or other life threatening illness or debilitating condition as defined by a physician's diagnosis. The donation of leave from one employee to another shall be subject to the following terms and conditions. 1. An employee is only eligible to receive donated leave for time lost from normal work hours due to a life threatening disease or condition as defined, above. 2. An employee will be eligible to receive donated leave only after the employee's accrued sick, vacation, and compensatory time have been exhausted. 3. All requests to receive donated leave must be in writing to the City Administrator and must be accompanied by supporting medical data. The requests will be reviewed by the City Administrator and must be approved to become effective. 4. No full time employee will be allowed to receive more than a total of twenty (20) work days or 160 hours of donated leave for any single major life threatening disease or condition. A permanent part time employee who earns accrued time will be allowed to receive up to a total of ten (10) days or 80 hours of donated leave for any single major life threatening disease or condition. 5. An employee may only use donated leave up to the time of eligibility for a long -term disability benefit (if applicable), or for the maximum number of days allowed to be donated, whichever occurs first. 6. A full time employee may donate no more than sixteen (16) hours of leave per calendar year to a single fellow employee. This shall not be construed to prohibit donating sixteen (16) hours per year to additional employees. A part time employee may donate no more than eight (8) hours to each requesting employee per calendar year. Leave donations will be calculated using time and not an equivalent cash amount. 7. An employee who is donating paid leave must do so from the employee's accrued sick and /or vacation leave balance. 8. A written request to donate leave must be made to the Human Resources Coordinator on forms designated by the City for that purpose. The Human Resources Coordinator shall submit all requests to the City Administrator for final approval. All donations made will be kept confidential. 9. The City Administrator shall have the right to deny use of donated leave or limit its use if it is determined to be in the best interests of the City of Hutchinson. The Finance Department (as part of the payroll function) will subtract donated leave from the donor's accumulated balance and credit the donated hours to the requested employee. Donated time will be processed and used by the date of submission until the eligible amount of donated leave is reached. Contributions of leave hours exceeding the eligible amount will be returned to the donating employee, and will not be transferred. •- GOVERNMENT FINANCE OFFICERS ASSOCIATION RECEIVED 3 ?inn CITY OF MW CHINSON 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 Febr -_9ry 04, 2000 312/977 -9700 • Fax: 312/977 -4806 The Honorable Marlin Torgerson INF+ORM Mayor ToR YOU City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55320 Dear Mayor Torgerson: We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended December 31, 1998 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: Kenneth B. Merrill, Finance Director. The Certificate of Achievement plaque will be shipped under sepa- rate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, enclosed are a sample news release and the Certificate Program "Results" for reports with fiscal years ended during 1997 representing the most recent statistics available. We hope that your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION Step 4n J. Ga ' t ier Director /Technical Services Center SJG /ds WASHINGTON OFFICE 1750 K Street, N.W., Suite 650, Washington, DC 20006 202/429 -2750 • Fax: 2021429 -2755 C OPEN -HOLD COUNCIL REPORT 22 -FEB -2000 (16:07) rage 1 1980 TIDS JOHNSON, LEONARD G. i s < *> 1999 IMPR. CONST DUININCK BROS INC. OLSON, LOREN SRF CONSULTING GROUP AIRPORT RENOVAT. TKDA CAP.IMPRO.FUND GENERAL FUND E • M.A.C. CONSTRUCTION SIMONSON LUMBER CO UNITED BLDG CENTERS AAGARD WEST ARNOLD & MCDOWELL ASHBURN, DAWN BECKER ARENA PRODUCTS BENNETT OFFICE SUP. BERKLEY RISK SERVICES BOELTER, GALE BT OFFICE PRODUCTS CAMERA SHOP CARLSON, RUDY CDI OFFICE PRODUCTS LTD CENTURY LABS CHECKER ATUO COAST TO COAST COBORN ENTERPRISES INC. CONTINENTAL RESEARCH CORP CREATIVE MUSIC PRODUCTIONS CROW RIVER VET CLINIC CZECH, RANDY DEPT NATURAL RESOURCES DLT SOLUTUIONS DOMINO'S PIZZA ECOLAB PEST ELIM ELECTRO WATCHMAN ERLANDSON, DAVID FAMILY REXALL DRUG FOOD -N -FUEL GALL'S INC GEB ELECTRICAL INC GENE'S TOWING GENERAL SPRINKLER CORP GRIESMANN, ELAINE HAGER JEWELRY HEMMAH, KATHY HENNEPIN TECHNICAL COLLEGE HILLYARD FLOOR CARE / HUTCHINSON HRA HUTCH CONVENTION & HUTCH PLBG & HTG CO HUTCHINSON AREA HEALTH CARE HUTCHINSON TEL CO HUTCHINSON UTILITIES IN THE LINE OF DUTY INC IND.SCHOOL DIST. #423 JACK'S UNIFORMS & EQUIPMENT JERABEK MACHINE SERV K MART L & P SUPPLY CO LANING, DEREK LARSON, QUENTIN M & N INTERNATIONAL MCLEOD COOP POWER MCLEOD COUNTY FIRE CHIEFS MCLEOD COUNTY RECORDER MESSNER, KEITH METRO ATHLETIC SUPPLY MARCH PAYMENT $812.76 $812.76* L7/99 EST #6 $11,012.96 REIMS -LOST BALES OF HAY -1999 $330.00 PROFESS SERV - CENTURY, DALE $8,567.77 $19,930.73* PROFESS SERV- AIRPORT CONST $7,348.15 $7,348.15* STUDS, TRACK, ACOUSTICAL TILE $277.45 CHARGE FOR MATERIALS -ERROR $34.84 PLYWOOD, LUMBER $271.73 $584.02* FEB PAPER RECYCLING $623.70 PROFESS SERV THRU 1/31/00 $78.00 REFUND -CLASS CANCELLED $54.00 ANCHOR FREEZE -IN, HDPE POLY $620.42 INTELLISYNC, CASE $85.20 PROFESS CONSULT SERV -JAN $800.00 REIMS- SAFETY GLASSES $80.00 FOLDERS $22.26 FILM $12.75 REFUND- OVERPYMT OF LEAGUE FEES $20.00 STENO BOOKS $8.69 LINERS $1,555.57 WINTER BLADES $95.74 UPS $39.84 BAKERY, FLORAL $107.46 SANI BRIGHT $142.49 MIDDLE SCHOOL DANCE $400.00 VACCINATIONS $445.09 REIMB-EE SNACKS PURCHASED $274.02 DNR FEES TO STATE $1,506.00 ACAD LT2000 W /VIP SU13SCRIP $479.25 PIZZAS, POP $324.20 FEB SERVICE $39.41 QUARTERLY CHARGE $779.59 CASH ADVANCE- TRAVEL EXPENSES $200.00 PHOTOS $14.47 CAR WASHES $137.54 SHIRT $42.68 REPAIR LIGHTS $330.95 TOWING CHARGES $106.50 MATERIALS, LABOR, EQUIP $566.00 REFUND - OVERPYMT SR NEWCASTER $11.00 PLATES, ENGRAVING $9.08 REIMB SUPPLIES $40.82 FIRE FIGHTER REG -DEREK LANING $95.36 MOP $211.66 INSPECTION FEE $80.00 DEC LODGING TAX $3,597.98 MATERIALS, LABOR -CIVIC ARENA $60.00 VACCINATIONS $62.00 FEB SERVICE $1,087.14 HALOPHANE FIXTURE $62,473.39 SUBSCRIPTION RENEWAL $395.00 JAN COMMUNITY EDUCATION $5,568.75 ROCKY BOOTS $1,092.85 TUBE, CUTTING $45.90 SPECTRA PLAT $76.24 HOSE $38.29 REIMB - MILEAGE TO FIRE SCHOOL $790.50 REIMB- MEALS, MILEAGE $184.65 PLASTIC LEIS $30.18 JAN UTILITY $3,269.30 2000 MEMBERSHIP DUES $150.00 FILING FEES $94.50 REIMB - MEALS, LODGING $214.88 DOCCER BALLS $875.98 l' ® -A, OPEN -HOLD COUNCIL REPORT 22 -FEB -2000 (16:07) page a GENERAL FUND MIDWEST WIRELESS COMM. FEB SERV $524.51 MILLERBERND MANUFACTURING CO BACKBOARD ASSY $79.88 MN CHAPTER IAAI REG -JAMES POPP $170.00 MN CHIEFS POLICE ASN REGISTRATION -STEVE MADSON $245.00 MN DEPT OF AGRICULTURE PESTICIDE LICENSE FEE $30.00 MODERN MAZDA VEHICLE TOW $31.94 MR. MOVIES VIDEO RENTAL $3.18 NO STATES SUPPLY INC HDWE $556.01 NORTHERN SAFETY CO SAFETY SUPPLIES $75.16 OFFICEMAX INK CARTRIDGE $1,491.22 OFFICEMAX CREDIT PLAN OFFICE SUPPLIES $40.44 OLSON, JOHN REIMB - MAINTENANCE MANUAL $59.91 OLSONS LOCKSMITH KEYS, RECODE LOCKS $118.70 PICHA, JANET REFUND -CLASS CANCELLED $39.00 PIZZA HUT OF AMERICA INC PIZZAS $55.35 PLIESEIS, LORI REFUND - GYMNASTICS $5.00 PLOTZ, GARY D. REIMB - MILEAGE, MEALS $154.30 PUBLIC SAFETY EQUIP CO CALIBRATE RADARS $175.00 QUADS ELECTRIC LOTHONIC WIRE $659.00 R & T SPECIALTY DARE MERCHANDISE $358.31 R&R SPECIALTIES INC SPREADER CLOTH $75.74 RADIO SHACK FAN, ADAPTER $68.31 RELIABLE EPSON PRINTER RIBBON $38.99 RICE, CAL REIMB -SHIRT REPLACEMENT $34.49 - RIDGEWATER COLLEGE JAN SESSION $682.00 ROWEKAMP ASSOC INTRO ARCVIEW CLASS $600.00 RUNNING'S SUPPLY SUPPLIES $160.32 SHOPKO GAME, NAPKIN HOLDERS, NAPKINS $24.60 SHRED -IT SHREDDING SERVICE $109.90 SIMONSON LUMBER CO PLYWOOD $36.51 STANDARD PRINTING STAMP $72.69 STOCKMAN, JACKIE TRANSCRIPT $119.88 STRAKA, JESSE REIMB- MILEAGE TO FIRE SCHOOL $352.60 STREICHERS DUMMY ROUNDS $27.07 SUPERIOR COFFEE & FOODS COFFEE $236.25 TAB PRODUCTS MACHINERY & EQUIPMENT $85.00 TEK MECHANICAL REPAIR KIT $1,124.02 TRANSICARD FUEL $14.23 TRI CO WATER COND SALT $149.52 TWO WAY COMM INC REPAIR PAGER $50.00 UNITED BLDG CENTERS SCREWS, SWEEP ALACR $12.78 USI INC SLOT PUNCH, PHOTO POUCH $120.23 WAL -MART TRASHCAN $282.51 WALL STREET JOURNAL SUBSCRIPTION RENWAL $175.00 XEROX JAN COPIER LEASE $625.00 < > $100,896.82* HUTCH COMM DEV.0 CHAMBER OF COMMERCE HACC ANNUAL MEETING $46.00 MCLEOD COUNTY RECORDER FILING FEES $19.50 MIDWEST WIRELESS COMM. FEB CREDIT - $25.00 ROCK, CHRISTIE OFFICE SUPPLIES $138.87 SUBWAY BOX LUNCHES $100.42 < > $279.79* LIQUOR STORE BERNICKS PEPSI COLA FEB POP $53.70 C & L DISTRIBUTING FEB BEER $19,346.12 DAY DISTRIBUTING JAN BEER $2,771.35 ED PHILLIPS & SONS CO. FEB LIQUOR $10,225.00 ERICKSON'S DIVERSIFIED CORPORA PRORATA SHARE MAINT & LIABILIT $139.08 GRIGGS COOPER & CO FEB BEER $15,318.56 HANSEN DIST OF SLEEPY EYE FEB BEER $2,330.10 HENRYS FOODS INC TOBACCO $672.27 HERMEL WHOLESALE TOBACCO PURCHASE $104.91 HUTCHINSON LEADER 2 YEAR SUBSCRIPTION $72.00 JOHNSON BROTHERS LIQUOR CO. FEB WINE $14,039.89 KAARG, VAN TRANSPORTATION CHARGES $245.00 KKLN JAN ADVERTISING $1,068.75 LENNEMAN BEVERAGE DIST. INC FEB BEER $2,411.60 LEO'S TRANSFER JAN /FEB FREIGHT $960.24 - LOCHER BROS INC JAN BEER $12,936.00 LUNDHOLM, LORI CLEAN WINDOWS $42.60 MIDWEST WIRELESS COMM. FEB SERV $23.15 - - PAUSTIS & SONS FEB WINE $288.66 PINNACLE DISTRIB MISC PURCHASE $1,070.54 • • • GPEN -HOLD COUNCIL REPORT LIQUOR STORE WATER /SEWER FUND • 22 -FEB -2000 (16:07) page 3 -------------------------------------------------------------- QUADE ELECTRIC REPAIR & MAINTENANCE SUPPLIES QUALITY WINE & SPIRITS CO. FEB WINE SHOPKO MISC SUPPLIES TRI COUNTY BEVERAGE & SUPPLY FEB BEER VIKING COCA COLA FEB POP WINE COMPANY, THE FEB WINE WINE MERCHANTS INC FEB WINE AAGARD WEST AM.WATER WORKS ASSN BERG - JOHNSON ASSOC BIOCORP COBORN ENTERPRISES INC. DYNA SYSTEMS EARTH TECH /RUST EAST CENTRAL SOLID WASTE COMMI FASTENAL COMPANY GENERAL REPAIR SERVICE GOPHER STATE INC HAWKINS WATER TREATMENT GROUP HENRY & ASSOCIATES HOMESOURCE STORE, THE HUTCHINSON UTILITIES INFRATECH JOHNSON, BECKY JUUL CONTRACTING CO MCC INC MCKIMM MILK TRANSIT INC MIDWEST WIRELESS COMM. MN VALLEY TESTING LAB MPCA NALCO CHEMICAL CO. PRAIRIE COUNTRY RC & D COUNCIL REMEDIATION MGMT CONSULTANTS SCHRAMM IMPLEMENT SMITH & LOVELESS SUPERIOR COFFEE & FOODS TER MECHANICAL WATER ENVIRONMENT FED WELCOME NEIGHBOR $19.06 $4,998.38 $31.23 $364.80 $279.65 $184.33 $239.75 $90,236.72* CART & TANK PICKUP $2,181.90 MEMB RENEWAL -DAVID SIMONS $160.00 ASS AUTOMATION /TBI SENSOR $268.15 LAWN & LEAF BAGS $1,688.00 NEW YEAR $69.04 HARDWARE $158.76 PROFESS SERV -SOUTH TRK SANIT $11,126.70 LANDFILL CHARGES $312.36 HDWE $19.32 HARDWARE, LABOR $1,741.36 JAN CALLS $24.50 HYDRO ACID $511.95 REMOTE METER WIRE $394.60 TV -VCR COMBO $399.38 JAN UTILITY $717.49 LEL SENSOR $162.89 REIMS- SAFETY GLASSES $74.00 MATERIALS, LABOR - HARMONY IN $3,325.00 BIOSOLIDSY DRYING FACIL - #5 $6,480.00 MOVE /EMPTY COMPOST BOXES $180.00 FEB SERV - $24.13 LAB TESTS $255.00 CERT EXAM -RANDY CZECH $385.00 NALCO CORROSION INHI $6,025.26 JCM ASSOCIATES INVOICE $313.50 DATA COLLECTION EXPENSES $1,844.48 PARTS, LESS CREDITS $405.06 VALVE SOLENOID 3 WAY $141.23 COFFEE, HOT CHOC $53.00 PLUMBING SUPPLIES $6.05 MEMBERSHIP RENEWAL -D JOHNSON $55.00 DECEMBER LISTING $120.00 $39,574.85* $259,663.84* ELECTRONIC FUNDS TRANSFERS H.A.T.S. FUND MN Dept of Revenue -Fuel Tax WATER /SEWER FUND MN Dept of Revenue -Use Tax LIQUOR FUND MN Dept of Revenue -Sales Tax GENERAL FUND MN Dept of Revenue -Civic Arena Sales Tax Y�T:L $745.40 6,864.00 16,288.00 291.00 r1 L J PAYROLL ACCOUNT - PAYROLL OF FEBRUARY 11, 2000 PERIOD ENDING:0205 100 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $18,838.42 0140 9995 -2081 WITH. TAX Employee Contribution - Federal Tax ACCOUNT $10,005.60 0140 9995 -2226 Employee Contribution - Soc. Security $417.96 0140 9995 -2228 Employee Contribution - Medicare $29,061.98 Sub -Total - Employee Contribution $6,212.74 0140 9995 -2226 $4,210.82 0140 9995 -2228 $10,423.56 Sub -Total - Employer Contribution $39,485.54 Grand Total- Withholding Tax Account $6,989.62 Finance Director Approval Employer Contribution - Social Security Employer Contribution - Medicare 9995 -2082 MN DEPT OF REVENUE 0 L� • I LMMEDIATE PAY COUNCIL REPORT 22 -FEB -2000 (16:07) page CENTRAL GARAGE ------------------------------------------------------------------------------------ COAST TO COAST #'S, CHAIN $21.88 < *> $21.88* AI RAL FUND ANOKA COUNTY SHERIFF SUBPOENA SERVICE $40.00 COAST TO COAST AIR DEFLECTOR $556.87 DEPT NATURAL RESOURCES DNR FEES TO STATE $909.00 MAY, JAKE TRAVEL ADVANCE $275.00 MCLEOD COUNTY AUDITORS OFFICE FISH & GAME LICENSES $632.00 US WEST COMMUN FEB SERVICE $166.20 < > $2,579.07* HUTCH TRANS FAC. COAST TO COAST BULB $19.15 < > $19.15* LIQUOR STORE CDI OFFICE PRODUCTS LTD RIBBONS $189.09 CITY OF HUTCHINSON LOTTERY PYMT $730.53 COAST TO COAST BATTERIES, CHARGER, ADAPTER $60.01 QUALITY WINE & SPIRITS CO. FEB LIQUOR $1,234.79 VIKING COCA COLA JAN POP PURCHASE $197.10 < > $2,411.52* PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB 2/11 $845.00 AMERICAN FAMILY INS CO. EE CONRIB 2/11 $27.88 - CITY OF HUTCHINSON EE CONTRIB - MEDICAL $1,272.68 GREAT WEST LIFE INS. CO. EE CONTRIB 2/11 $100.00 H.R.L.A.P.R. EE CONTRIB 2/11 $217.30 ICMA RETIREMENT TRUST EE CONTRIB 2/11 $2,218.46 MN CHILD SUPPORT PAYMENT CENTE CHILD SUPPORT $162.89 PERA LIFE INS CO. EE CONTRIB 2/11 $132.00 PERA- D.C.P. EE CONTRIB 2/11 - $52.02 PRUDENTIAL BE CONTRIB 2/11 $75.00 PRUDENTIAL MUTUAL FUNDS EE CONTRIS 2/11 $30.00 PUBLIC EMPLOYEES EE CONTRIB 2/11 $16,241.56 TEMPLETON INC EE CONTRIB 2/11 $250.00 WADELL & REED EE CONTRIB 2/11 $150.00 < *> $21,774.79* W kR /SEWER FUND BYSTROM CONVEYING & PROCESS IN 25$ DOWN PAYMENT $24,115.50 CDI OFFICE PRODUCTS LTD MISC OFFICE SUPPLIES $433.28 COAST TO COAST HOWE, BRUSH $394.35 NORTHERN HYDRAULICS CASTERS, GLASSES $131.91 < > $25,075.04* $51,881.45* E P Leon A. Enad Patnc4 D Redly N�wle B. $sieges Richard A. Riemer Jeff B. Nelson 612 896 -3700 � Timothy A o'tc�e Lawrence J. Skogiund 1000 Northland Plaza, 3800 West 80th Suter, Mnn ieapolis, Mew innrz 431 2. �. D= � C. Honinger Fax: 612 896 -3717 Web: www.ersnd.com Q Iren Paul D. Rn rs James R. Andreen Direct Dial: (612) 837 -3248 \ ^ ,t� Thorom H. SdueFer E -mail: preuvers @ erstad.com /� V February 14, 2000 (}) 4 Robert Weisbrod BERKLEY RISK SERVICES, INC. 145 University Avenue West j0 / St. Paul, MN 55103-2044 �i�In r� RE: Miller v. City of Hutchinson \t1' Your Claim No: 11004418 Our File No: 10066.0172 Dear Mr. Weisbrod: I am pleased to report the trial court granted our motion for summary judgment based upon Parks and Recreational Area Immunity. I am enclosing a copy of the decision for your review. As you can see, the trial court prepared a very thorough and well - reasoned memorandum. The primary issue involved the appropriate trespasser standard to apply under the immunity statute. The trial court held the general trespasser standard as opposed to the child trespasser standard applied, reasoning: "Chase was accompanied by his parents and a babysitter to the Arena. Although his parents separated from Chase when they went to a meeting, they entrusted his care to a babysitter and they were aware that Chase would be on the bleachers. This situation is significantly distinguishable from the reported cases that have applied the child trespasser standard. In those cases, the children wandered away from their home or parents. Here, Chase had not wandered away from his parents, and, in fact, he was in the area of the Arena where they had left him when injured. Even though Chase may have been walking on the bleachers by himself and was some distance from the babysitter, he was still under her supervision as delegated by the parents. Therefore, it is the opinion of this Court that § 339 is inapplicable to this matter and that the general or adult trespasser standard set out in § 335 provides what duty is required of the Defendant in this case" The Court went on to find that the bleachers did not constitute a hidden danger. The trial court's decision will certainly be helpful if the Plaintiff appeals this matter, as expected. 0 Mr. Robert Weisbrod February 14, 2000 Page 2 The Plaintiff has 60 days from entry of judgment to appeal this decision. Since judgment was entered on February 11, 2000, the Plaintiff will have until March 13, 2000 to appeal. If you have any questions, please don't hesitate to contact me. Best regards, ERSTAD & RIEMER, P.A. Paul D. Reuvers PDR:rw Enclosure cc: Gary Plotz, City Administrator (P &C) Gary Vargason, Allied Adjusters Marc A. Sebora, Esq. 0 HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES February 14, 2000 Members Present: Ed Doring, Leslie Smith, Lucille Smith, Brian Bonte, Archie Woodworth, Rick Larson Members Absent: John Mallak, Timm Grages, Dave Conrad Staff Present: John Rodeberg, Brenda Ewing, Dolf Moon, Holly Kreft The meeting was called to order at 5:30 p.m. I. UPDATE ON COUNTY -WIDE TRANSIT TRANSITION Brenda updated the Board as to the progress of the county -wide transit. There is now more service available to constituents since two buses are operating at all times. Currently there are problems meeting staffing needs and radio capabilities. There has not been a decision as to whether or not there will be dual locations at both the Hutchinson and Arlington sites. The agreement to keep the headquarters in Arlington for three years. Brenda will draft a letter for Chairman Larson to sign, recommending that there be a headquarters located at the HATS facility. Brenda will be representing Hutchinson on the Transit Advisory Board. Board members had questions regarding time of service and number of passengers. Brenda stated that the hours of operation will continue from 5:30 a.m. to 5:30 p.m. She also stated that the is an average of 50 -60 passengers per day. II. POSSIBLE BOOTH AT COMMUNITY SERVICES DAYS Discussion was held relative to the possibility of having a booth at the annual Community Service day at Hutchinson Mall. The Board did have a booth at the event in 1998. The consensus was that since the Bike and Blade Bonanza will be held in May, it was not necessary at this time to have a booth. III. COMMUNITY SURVEY RESULTS John again distributed the results from the Light Traffic Task Force survey for those Board members who did not see them. IV. PROJECT REVIEW John updated the board on the following projects: A. Hunter's Ridge Bike Trail — John stated that a neighborhood meeting still needs to be arranged. He also noted the future connection to the proposed Bridgewater Estates 2 nd Addition. B. Oddfellows' Park Development — The parking lot was finished in 1999. The request for the restroom will be presented to the City Council. Different organizations will be contacted about donations for landscaping. C. Commercial Bike Trails (Century/TH 15) — John commented on the need for connections to the bike trail from the individual businesses. Staff worked with Marquette Bank in their site plan to design for such a connector. D. Dale Street Bike Trail Concerns (south of South Grade Road) — Rough grading was completed last year. Final paving to be completed this spring. E. Year 2000 Proposed ProjectslFuture Projects — John gave updates on proposed and future projects. Dolf spoke about the Fireman's Park site and that both the American Legion and the VFW have been contacted about possibly sponsoring a memorial park at the former Simonson Lumber site. V. PROPOSED SIDEWALK POLICY John explained the need for a comprehensive sidewalk policy relative to litigation. Discussion was held on the process of sidewalk maintenance. Ed Doring made a motion to recommend to the City Council a resolution adopting the sidewalk policy. Lucille Smith seconded the motion. Motion passed unanimously. VI. OTHER ITEMS The Bike and Blade Bonanza is set for May 6 The funding has been received and it is hoped to have 300 helmets again for the event. More information will be given at the March meeting. Discussion was held on the need for monthly meetings versus four meetings for the year. The following schedule was proposed: October: Annual Accomplishments /Proposed Plan for Next Year January: Detailed Plan Review for Upcoming Year March: Education /Enforcement/initiatives (Prep for Bike and Blade Bonanza) May: Post Bonanza Review/Wrap -Up Brian Bonte made a motion to accept the above schedule and call other meetings if necessary. Leslie Smith seconded the motion. Motion carried. Brian Bonte requested that it be made record that the Board would be against an expansion of the High School parking lot. Ed Doring gave the Board an update on the work of the McLeod County Trail Foundation. They are currently working on donating approximately 17 acres of land located east of the Crow River and south of the Wastewater Treatment Facility. It is planned to create trails in this area for skiers, biker, walkers, and bladers. Dolf informed the Board that he has been approached about a possible BMX track at the old Wastewater Treatment site. He will inform the Board should more information become available. The next meeting is set for March 13, 2000 at 5:30 p.m. The meeting adjourned at 6:40 p.m. u • Administrative Office "10 Fifth Street SW P.O. Box 327 Willmar, Minnesota 56201 -0327 Pioneerland mi LIBRARY mi ii i Phone: (320) 235 -6106 Fax: (320) 2140187 PIONEERLAND LIBRARY SYSTEM BOARD MEETING November I8, 1999 Meeting was called to order b chair Harlan Madsen at 7:33 p.m at the Willmar Public Library meeting room. Roll call was taken. Agenda approved as printed and mailed ;Motion by Gary Johnson second by Al Clouse to approve minutes of October 21, 1999 meeting. Passed. Committee Reports: Finance Committee: Motion by Orville Rudningen second by Grant Knutson to accept financial report for October 1999. Passed. Orville Rudnngen explained and reviewed recommendations for designated funds. interest funds and transfer funds (see attached). Orville Rudningen made motion to accept the ten items second by Al Clouse. Discussion. Passed. :Motion by Onille Rudningen second by Dolaris Brunner to accept revised 1999 budgets. Eighteen libraries are making adjustments to their budgets Passed. PLS had assisted city of Willmar in getting computers and other equipment for new librarv. Motion by Orville Rudningen to approve this help to city of Willmar and assist other signatories in the future. Second by Darlene Kotehdcki. Discussion followed by Darlene Kotelnicki. Harlan M adsen, Nancy Grunting, Al Clouse, Dolores Brunner, Bob Fleegei. Chair Madsen was to direct the Finance Committee to develop a written policy on financial assistance. Nancy Grassing will investigate the legal issues in providing this assistance. Bob fleegel amended motion made by Orville Rudningen that helping city of Willmar be approved but no more transactions made until legal status is found out and approved by PLS Board. Second by Darlene Kotelnickl. Passed. Motion by Orville Rudningen to request rest of available funding for certification database grant Second by Amy Wilde. Passed. Motion by Orville Rudningen to accept LSTA grant evaluation report and expenditures Second by All Clouse and passed. Motion by Orville Rudningen to accept Learning Academy grant final report. Second by Gary Johnson. Passed. Policy Committee: Report by Orville Rudningen that policy committee feels bylaws are ready to be approved with addition of personnel committee recommendation for Article II and Technology Committee recommendation on Article V. Section I. Motion by Gary Johnson. Second by Orville Rudningen to add the two changes into bylaws and approve present draft copy with added changes Passed. Orville Rudningen reported on joint powers agreement. Under Article 5 Termination of System. there needs to be a statement about distribution of belongings at time of termination. Discussion followed by Darlene Kotelnicki. Nancy Grussing, Amy Wilda Bob Fleegel- Oreille Ru ciningen, Harlan Madsen. Chair will set up mecting for agreement committee and lawyer to get this written into draft. Orville Rudningen and Lorna Carlson both from Swift County have served nine consecutive years on PLS • board Chair Harlan Madsen spoke on this and presented each with a certificate of appreciation. Technology Committee: Both Orville Rudningen and Bob Fleegel reported on PLS Online 2000 budget as part financial and part technology. Informational only at this time. Motion by Bob Fleegel to advertise and hire an automation technician/trainer for all of PLS and approve the job description as written. Second by Robin deCathelineau. Position is to assist automation coordinator, Beth Lunn. Discussion by Nancy Gr ussssing, Amy Wilde, Darlene Kotelnicki, Harlan Madsen. Bob Fleegel, Stacey Schuette. Gary Johnson. Passed Motion by Bob Fleegel to advertise and hire a temporary special projects assistant. Second by Al Clouse. Passed. Funded by LSTG grant. Personnel Committee: Robin deCathelineau reported that PLS needs to have a safety committee because 25 or more people are employed Staff advisory committee will function as employee safety committee. Will recommend policies. goals, objectives to director. policy committee. and PLS board Motion by Robin deCathelineau to establish safety committee. Second by Nancy Grossing and passed Motion by Robin deCathelineau to approve contracts for four contractual employees for 2000. Discussion. Director increase is 2.2% 1.1 %on January 1, 2000 and 1.1% on July 1, 2000. Other three employees receive 3.3 %. 1.65% on January 1,2000 and 1.65% on July 1, 2000. Total increase for four contractual employees will be $4.153.00. Oreille Rudningen second. Passed. Old Business. None. . New Business: Harlan Madsen read a letter to city of Winsted and library about ADA as library is not ADA ready. Motion by Grant Knutson to approve sending of letter to city of Winsted. Second by Stacey Schuette and passed Kathy Matson gave a report on online circulation system. Board members were notified if their terms expire in 1999 and whether they can be reappointed John Houlahan gave his director's report. Chair Harlan Madsen welcomed new member from Hutchinson Janice Crow. Chair Madsen asked for motion for adjournment. Motion by Gary Johnson Second by Dolores Brunner. Adjournment at 9:08 p.m_ Marlene Canfield Secretary Amended 1/20/00: Bob Fleegel voted `no' regarding passing funds through PLS account for signatories to acquire equipment at a b Wer rate. 0