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cp09-11-2000 cSEPTEMBER SUNDAY MONDAY TUESDAY 2000 -10- -11- -12- 7:00 a.m. - Leadership Team at City HUTCHINSON Center Main Conference Room pRIMMARY ELECTION 1:30 p.m. - Management Team at City CITY Center Main Conference Room CALENDAR 4:00 p.m. - Budget Workshop in Main Your Vote Counts! Conference Room 4:00 p.m. - Charter Commission Meeting in City Center Staff Conf. WEEK OF 5:30 p.m. - City Council Meeting in City Center Council Chambers September 10 -16 -' 8:00 p.m. - Fire Department at Fire Station WEDNESDAY THURSDAY FRIDAY SATURDAY -13- -14- -15- -16- CONFERENCE /SEM[NAR/ ARTS & CRAFTS FESTIVAL TRAININ /VA CATION IN LIBRARY SQUARE 12 Randy DeVries (C) Dick Nagy (C) C - Conference M = Meeting J4 S = Seminar T = Training V = Vacation W = Workshop AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL • MONDAY, SEPTEMBER 11, 2000 2. INVOCATION - Pastor Jim Hakes, Seventh Day Adventist Church MINUTES - Regular Meeting of August 22, 2000 and Bid Opening of August 16, 2000 Action - Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS BUILDING OFFICIAL'S REPORT FOR AUGUST 2000 2. TREE BOARD MIIdUTES OF JUNE 26, 2000 3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY MINUTES OF JULY 18, 2000 4. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF AUGUST 10, 2000 . 5. LIBRARY BOARD MINUTES OF AUGUST 28, 2000 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 00-282 - AN ORDINANCE APPROVING VACATION OF DRAINAGE AND UTILITY EASEMENTS WITHIN BROLL'S THIRD ADDITION (WAIVE SECOND READING AND ADOPT) ORDINANCE NO. 00 -284 (AMENDING ORDINANCE NO. 00-272) - AN ORDINANCE EXTENDING A MORATORIUM ON THE CONSTRUCTION OF ALL NEW RADIO AND CELLULAR TOWERS AS REGULATED BY SECTION 10.08 OF THE CITY OF HUTCHINSON ZONING ORDINANCE NO. 464 (WAIVE SECOND READING AND ADOPT) 3. RESOLUTION NO. 11561- RESOLUTION OPPOSING THE CONCEPT OF ALLOWING FURTHER PROLIFERATION OF LIQUOR SALES FROM DISPENSARIES OTHER THAN DULY AUTHORIZED OFF - SALE LIQUOR STORES 4. RESOLUTION NO. 11562 - REVISED RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT; ASSESSMENT ROLL NO. 5043, LETTING NO. 2/PROJECT NO. 00-02 (c) MOTORIZED VEHICLE PERMITS FOR GOLF CARTS REQUESTED BY PATRICIA EIGEN (WEDDING PROCESSIONAL FROM CHURCH TO CROW RIVER COUNTRY CLUB WITH POLICE ESCORT) CITY COUNCIL AGENDA — September 11, 2000 J (d) (e) (f) PUBLIC DANCE PERMIT • DURWOOD LAMPRECHT FOR BAVARIAN HAUS OKTOBERFEST ON SEPTEMBER 22 & 23, 2000 • JOSE A. PALACIOS ON OCTOBER 7 AND 28, 2000 SHORT -TERM GAMBLING LICENSE FOR HUTCHINSON BAND BOOSTERS ON DECEMBER 18, 2000 PETITION FOR LOCAL IMPROVEMENT; LETTING NO. 13 /CITY PROJEC T NO. 00 -27 ➢ RESOLUTION NO. 11563 — RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT ➢ RESOLUTION NO. 11564 — RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT ➢ RESOLUTION NO. 11565 —RESOLUTION ORDERING IMPROVEMENT ➢ RESOLUTION NO. 11566 — RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ➢ RESOLUTION NO. 11567 — RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT, ASSESSMENT ROLL NO. 5044 ➢ RESOLUTION NO. 11568 — RESOLUTION ADOPTING ASSESSMENT, ASSESSMENT ROLL NO. 5044 Action — Motion to approve consent agenda PUBLIC H . RIN — 6:00 P.M. NONE COMMUNICATIONS, REQUESTS AND PETITIONS (a) REPORT ON PRE- DESIGN OF COMMUNITY CENTER BY PHILIP GRAVES, DOLF MOON AND WOLD ARCHITECTS Action — (b) PRESENTATION OF JOB EVALUATON AND COMPENSATION SYSTEM Action - (a) CONSIDERATION OF ENTERING INTO FRANCHISE AGREEMENT WITH HUTCHINSON TELEPHONE COMPANY CITY COUNCIL AGENDA — September 11, 2000 Action — Motion to reject — Motion to approve agreement; waive second reading and adopt Ordinance No. 00 -283 8. NEW BUSINESS (a) CONSIDERATION OF ADOPTING RESOLUTION TEMPORARILY SUSPENDING PARKING RESTRICTIONS IN DOWNTOWN AREA DURING ARTS AND CRAFTS FESTIVALITASTE OF HUTCHINSON Action — Motion to reject — Motion to approve and adopt Resolution No. 11560 (b) CONSIDERATION OF USING FORMER SIMONSON'S LUMBER PROPERTY FOR OVERNIGHT VENDOR PARKING DURING ARTS AND CRAFTS FESTIVAL/TASTE OF HUTCHINSON Action — Motion to reject — Motion to approve (c) CONSIDERATION OF WORDING OF CHARTER AMENDMENT BALLOT QUESTIONS Action - (d) CONSIDERATION OF SETTING AN ELECTION DATE TO CONSIDER PROPOSED AMENDMENTS TO THE HUTCHINSON CITY CHARTER • Action — (e) CONSIDERATION OF EXTENDING LEASE AGREEMENT BETWEEN HUTCHINSON AREA HEALTH CARE AND FAMILY REXALL DRUG Action — Motion to reject — Motion to approve (f) CONSIDERATION OF TASK FORCE MEMBERSHIP FOR REVIEW OF SOUTH JEFFERSON STREET ANNEXATION/UTILITY SERVICE ISSUES Action — Motion to reject — Motion to approve (g) CONSIDERATION OF PROCEEDING WITH GOLF COURSE ROAD EXTENSION Action — Motion to reject — Motion to approve (h) CONSIDERATION OF ACQUISITION AND RELOCATION TEAM FOR POTENTIAL POST OFFICE RELOCATION PROJECT Action — Motion to reject — Motion to approve (i) CONSIDERATION OF EXPENDITURE OF FUNDS FOR POTENTIAL POST OFFICE RELOCATION PROJECT Action — Motion to reject — Motion to approve • CITY COUNCIL AGENDA — September 11, 2000 (j) CONSIDERATION OF CHANGE ORDER NO. 1 FROM RASKE BUILDING SYSTEMS, INC. FOR DEDUCT ON BUILDINGS AT COMPOSTING FACILITY Action — Motion to reject — Motion to approve (k) CONSIDERATION OF REQUEST FROM HRA TO REALLOCATE ECHO DISCOUNT FUNDS TO HRA ENTRY COST ASSISTANCE PROGRAM Action — Motion to reject — Motion to approve and adopt Resolution No. 11559 (1) CONSIDERATION OF SETTING TRUTH IN TAXATION HEARING DATE FOR TAXES PAYABLE IN 2001 Action — Motion to reject — Motion to approve and adopt Resolution No. 11569 (m) CONSIDERATION OF SETTING 2001 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY Action — Motion to rej ect — Motion to approve and adopt Resolution No. 11570 (n) CONSIDERATION OF SETTING 2001 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA Action — Motion to reject — Motion to approve and adopt Resolution No. 115 71 (o) CONSIDERATION OF CALLING FOR SALE OF YEAR 2000 IMPROVEMENT BOND Action — Motion to reject — Motion to approve and adopt Resolution No. 11573 & No. 11574 a (p) CONSIDERATION OF CALLING FOR SALE OF YEAR 2000 PUBLIC UTILITY REVENUE BONDS Action — Motion to reject — Motion to approve and adopt Resolution No. 1 1572 (c) CONSIDERATION OF ENTERING INTO AUDIT SERVICES CONTRACT WITH ABDO ABDO EICK & MEYERS Action — Motion to reject — Motion to approve contract (r) CONSIDERATION OF ESTABLISHING FUTURE BUDGET WORKSHOP DATE Action — Motion to reject — Motion to approve MISCELLANEOUS (a) COMMUNICATIONS CITY COUNCIL AGENDA — September 11, 2000 (a) VERIFIED CLAIMS A & B Action — Motion to approve and authorize payment from appropriate funds "glowzy,1301TROWT6 l ► 1 • 40 5 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL • TUESDAY, AUGUST 22, 2000 1. Mayor Torgetson called the meeting to order at 5:30 p.m. with the following members present: Mayor Marlin Torgerson, Council Members Jim Haugen, John Mlinar, Kay Peterson and Duane Hoversten. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and City Attorney Marc A. Sebora. 2. Pastor Michael Wuehler gave the invocation. 3. NUNUTE$ The minutes of the regular meeting of August 8, 2000 and bid opening of August 11, 2000 and August 15, 2000 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF JUNE 1, 2000 2. PLANNING COMMISSION MINUTES OF JULY 18, 2000 3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF JULY • 18, 2000 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11551 — RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY (c) MOTORIZED VEHICLE PERMIT FOR GOLF CART REQUESTED BY JAMES W.KUEHL (d) APPOINTMENT OF PAUL ACKLAND TO UTILITIES COMMISSION (SECOND TERM) (e) OUT -OF -STATE TRAVEL FOR DICK NAGY TO MAKE A PRESENTATION AT CONFERENCE IN SALT LAKE CITY, UTAH, NOVEMBER 4-8,2000 (f) LETTING NO. 2, PROJECT NO. 00-02 (SOUTH AREA TRUNK SEWER, PHASE 2; JEFFERSON STREET SE TO WEST OF TH 15); ASSESSMENT ROLL NO. 5043 ➢ RESOLUTION NO. 11552 — RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ➢ RESOLUTION NO. 11553 — RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT • ➢ RESOLUTION NO. 11554 — RESOLUTION ACCEPTING BID AND AWARDING CONTRACT W CITY COUNCIL MINUTES — August 22, 2000 (g) CHANGE ORDER NO. 1; LETTING NO. 4, .LETTING NO. 6, LETTING NO. 11 (h) CHANGE ORDER NO. 1, RICE LAKE CONTRACTING FOR BIOSOLIDS PROJECT (i) EXTENSION OF MORATORIUM FOR CONSTRUCTION OF TELEVISION AND RADIO ANTENNA (REVISIONS TO SECTIONS 3 AND 10 OF ZONING ORDINANCE) WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 00-284 AND SET SECOND READING) (j) VARIANCE TO REDUCE REQUIRED REAR YARD SETBACK FROM 30' TO 24.8' AS REQUESTED BY MILAN AND DEBRA YUREK OF 1200 WEST SHORE DRIVE WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11556) (k) CONDITIONAL USE PERMIT TO CONSTRUCT COMMERCIAL BUILDING IN UC DISTRICT AS REQUESTED BY BRET RASMUSSEN WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (RESOLUTION NO. 11546) (1) CONDITIONAL USE PERMIT TO CONSTRUCT AN ADDITION IN I/C DISTRICT AND CONSTRUCT TWO STORAGE BUILDINGS WHICH EXCEED 1,000 SQUARE FEET AS REQUESTED BY HUTCHINSON MANUFACTURING WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (RESOLUTION NO. 11547) (m) VARIANCE TO REDUCE REQUIRED CORNER SIDE SETBACK FROM 25' TO 14' FOR CONSTRUCTION OF DECK AS REQUESTED BY KEVIN AUGESON OF 805 FRANKLIN STREET SW WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (RESOLUTION NO. 1155') (n) PRELIMINARY AND FINAL PLAT FOR REARRANGEMENT OF BROLL'S THIRD ADDITION FROM TWO 5- PLEXES TO FIVE TWIN HOMES AS REQUESTED BY DAVID BROIL WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (RESOLUTION NO. 11548) (o) VACATION OF DRAINAGE AND UTILITY EASEMENTS WITHIN BROLL'S THIRD ADDITION WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 00- 282 AND SET SECOND READING) (p) FINAL PLAT FOR 3 -LOT SUBDIVISION TO BE KNOWN AS COUNTY FAIR MARKETPLACE SECOND ADDITION AS REQUESTED BY RYAN COMPANIES FOR MARQUETTE BANK WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (RESOLUTION • NO. 11549) (c) LOT SPLIT AS REQUESTED BY MICHELLE PERNAR AT 106 SELCHOW • CITY COUNCIL MINUTES — August 22, 2000 AVENUE WITH FAVORABLE RECOMMENDTION AND STAFF RECOMMENDTAIONS (RESOLUTION NO. 11550) Motion by Mlinar, second by Haugen to approve the consent agenda except for items 4-(k) and 4 -(1). Motion unanimously carried. Item 4(k}— Rodeberg stated that the main issue was an easement for a shared access with an adjacent property owner. The two parties have reached a verbal agreement for one access to serve two businesses that will not require a median. Motion by Mlinar, second by Peterson to approve the conditional use permit and to adopt Resolution No. 11546. Motion unanimously carried. Item 4- (1}—It was reported that a 40' easement, in a location determined by MNDOT, should be dedicated at the time of reconstruction of Hwy. 7 West. The revised Resolution No. 11547 required that compensation would be negotiated at the time of the reconstruction project. Motion by Hoversten, second by Mlinar to approve the conditional use permit and to adopt revised Resolution No. 11547. 5. PUBLIC HEARING — 6:00 P.M. 0 (a) SMALL CITIES DEVELOPMENT PROGRAM IN FRANKLIN-GROVE STREET NEIGHBORHOOD The Mayor called the hearing to order at 6:00 p.m Jean Ward, HRA Executive Director, reported the program was developed in early April and the SCDP grant application must be submitted to the Minnesota Department of Trade and Economic Development for Small Cities Development Grant Program by September 30, 2000. The Franklin -Grove Street neighborhood program will be for rehab of single family homes within the designated area. The presenter showed a map of the area included in the program and stated it contained 180 potential dwelling units. Ward reported a newspaper article had been published in the Hutchinson Leader regarding the project, a meeting was held in April, and an area community development survey was conducted in the summer of 2000 with the result of 128 surveys returned. Ward stressed the overall goals and objectives of the program were two- fold.: (1) correct housing deficiencies related to the health and safety of owner - occupant households; and (2) improve the housing stock in the area via rehabilitation. She also addressed the estimated project rehab costs involved and mentioned the HUD regulations. In addition, the financing formula for homeowner deferred loans and the administration of SCDP funds were explained. Orville Rusch, 245 College Avenue NE, commented that 10 years ago there was a similar program. He thought money was wasted in the neighborhood project and not • much was accomplished. Although work was done all summer, only two houses were repaired. Then after five years, the property owners were forgiven the grant money owed. He didn't understand why government money was spent in this way. CITY COUNCIL MINUTES — August 22, 2000 Plotz reported that prior to 1988, HUD managed this type of program. He stated that in 1975 there was a Small Cities Grant, and HRA was not involved. It was administered through the Planning Department of the City. In closing, Ward requested the City Council to adopt Resolution No. 11555, which must be submitted with the grant application. Motion by Peterson, second by Mlinar to close the hearing at 6:20 p.m. Motion unanim ously carried. Motion by Mlinar, second by Haugen to approve and adopt Resolution No. 11555. Motion unanim ously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY RANDY REDMAN REGARDING EMERGENCY SERVICES TRAINING CENTER Fireman Randy Redman presented a preliminary plan of the Fire and Rescue Training Complex located near the National Guard Armory and city garage. He informed the City Council that a manufactured home and a three - bedroom rambler house were donated to the Fire Department which would provide 60% of their training needs. hi the future a tower training structure would be added to the training center. Redman requested a $20,000 cap to fund the site preparation and to move the house onto the training site. He noted that no actual cost estimate had been obtained, but the presenter thought this amount would be adequate. Redman also reported that seven Hutchinson firefighters had been sent to the Twin Cities for training until Thanksgiving. The new complex would provide local training. Plotz stated that the requested funding would come from the capital improvement fund. He noted that although there were a number of capital improvements already scheduled, he thought the amount was manageable. Motion by Mlinar, second by Peterson to approve a $20,000 cap from the capital improvement fund. Motion unanimously carved. (b) PRESENTATION BY BYRON HAYUNGA OF MINNESOTA WASTEWATER OPERATORS ASSOCIATION TO PRESENT DOUG JOHNSON WITH STATE AWARD FOR MAINTENANCE OPERATOR OF THE YEAR Byron Hayunga, of the Minnesota Wastewater Operators Association, presented Doug Johnson with a plaque which acknowledged him as MWOA Outstanding Operator of the Year for Maintenance. (c) PRESENTATION OF PETITIONS TO CITY COUNCIL BY HUTCHINSON CHARTER COMMISSION Plotz reported that the Charter Co mmissi on received the petitions at their August 21, • 2000 meeting. He stated there were 33 petitions and that each one contained five questions, with a total of 602 names on the petitions. Plotz made reference to a communication received from City Attorney Richard Schieffer in regards to verifying • CITY COUNCIL MINUTES — August 22, 2000 the registered voters. He stated the required number of registered voters had been met. The State law required 5% of the number who voted in the City's last Statewide election. Plotz commented that at the September 11 City Council meeting ,the ballot wording would be presented. Sebora stated it was the responsibility of the City Council to determine the wording. Motion by Mlinar, second by Haugen to accept the petitions. Motion unanimously carried. 7. (a) CONSIDERATION OF TWO ALTERNATES FOR COMPOSTING FACILITY/BUILDINGS AND CONCRETE WORK (DEFERRED AT BID OPENING ON AUGUST 15, 2000) Motion by Mlinar, second by Peterson to defer indefinitely. Motion unanim ously carried. (b) CONSIDERATION OF AWARDING FRANCHISE TO HUTCHINSON TELEPHONE COMPANY • Motion by Mlinar, second by Hoversten to approve and waive first reading of Ordinance No. 00 -283 and set second reading for September 11, 2000. Motion unanimously carried. ►I • ►1 (a) CONSIDERATION OF ADVERTISING FOR BIDS FOR CITY/RURAL RESCUE TRUCK AND TELESCOPING PLATFORM TRUCK Fire Chief Brad Emans reported this was the largest project the Fire Department had ever undertaken. In 1999 two committees were formed to prepare bid specifications for the shared city/rural rescue truck and the aerial truck. In spring 2000, the platform truck committee discovered it would be advantageous to bid the two trucks on the same bid and save 545,000. Therefore, Emans requested permission to advertise for bids on two trucks and to open bids on October 6, 2000. Then the bid would be awarded at the October 24, 2000 City Council meeting. Motion by Mlinar, second by Hoversten to approve opening the bids on October 6 and awarding the bid for both trucks on October 24. Motion unanimously carried. (b) CONSIDERATION OF CITY POLICY NO. 3.25 FOR POLICY MANUAL REGARDING EMPLOYEE IDENTIFICATION BADGES Brenda Ewing, Human Resources Coordinator, reported the City had recently implemented employee identification badges and explained the City policy regarding them. She requested adoption of City Policy No. 3.25. • Motion by Peterson, second by Mlinar to approve the City Policy No. 3.25. Motion unanim ously carried. CITY COUNCIL MINUTES — August 22, 2000 (c) CONSIDERATION OF EXTENSION OF COMMERCIAL LEASE WITH HUTCHINSON AREA CHAMBER OF COMMERCE Plotz reported that the Chamber of Commerce had requested an extension of their lease until June 2001, or until the proposed community center was completed. The Chamber's current lease expires on October 31, 2000. He fitrther noted that the Minnesota Department of Trade & Economic Development (DTED) was not favorable of the lease extension since the property was purchased under flood grant funding. Plotz stated a Resolution had been prepared to send to DTED. Motion by Hoversten, second by Haugen to approve and adopt Resolution No. 11558 to extend the Chamber's lease. Motion unammously carried. (d) CONSIDERATION OF SETTING DATE FOR A BUDGET WORKSHOP Motion by Haugen, second by Peterson to approve setting a budget workshop on September 11, 2000 at 4:00 p.m. Motion unanimously tamed. (e) CONSIDERATION OF CHANGING SEPTEMBER 12, 2000 CITY COUNCIL MEETING DATE DUE TO PRIMARY ELECTION Motion by Mlinar, second by Peterson to set the City Council meeting date for September 11, 2000 at 5:30 p.m. Motion unanimously carried. 9. MISCELLANEOUS • (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz commented on correspondence received from the attorney representing Spectra Building Group in which he was requesting a temporary restraining order on the composting facility/buildings and concrete work project. He explained that Spectra was the apparent lower bidder, but the company failed to acknowledge receipt of Addendum No. 2, which was a requirement. Therefore, the bid was awarded to the second lowest bidder, Raske Building Systems. The League of Minnesota Cities assigned a law firm and attorney to handle the defense of the case, and he will represent the City at the court hearing scheduled for August 23. Plotz reminded everyone of the City appreciation picnic to be held on August 23 at 6:00 p.m. in the Recreation Center. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING/PUBLIC WORKS Rodeberg reported that the road would be closed through the end of the week for work on the Bridgewater project. The City Engineer stated that the City Council had adopted Resolution No. 11554 • under item 4-(f) for Letting No. 2, Project No. 00-02. He requested that the resolution be rescinded to adopt the revised resolution with the contingency that the 0 CITY COUNCIL MINUTES — August 22, 2000 "award shall be contingent upon receiving all required permits and documentation from the Minnesota Pollution Control Agency. No contracts may be signed until these documents are received." Motion by Peterson, second by Hoversten to rescind Resolution No. 11554. Motion unanimously carried. Motion by Peterson, second by Hoversten to approve and adopt revised Resolution No. 11554 with the contingency stating that all required permits and documentation must be received from the MN Pollution Control Agency before any contracts may be signed. Motion unanim ously carried. Rodeberg commented that some of the proposed projects planned for the next two years would have the same process. They would require an updated Comprehensive Plan, documentation and public hearings. The Mayor asked if there was someone to work with at the MPCA to eliminate some of the process and time involved. He commented that the Urban Boundary District was a 60 to 80 year project. (c) COMMUNICATIONS FROM ORVILLE RUSCH Mr. Orville Rusch, 245 College Avenue NE, expressed a complaint about the Mediacom Cable Company. He stated the Cable Company claimed he had not paid his bill when he had. Mr. Rusch had been putting his payment into the cable payment box. The Cable Company claimed they picked up the payments on a daily basis, but he was charged overdue payments. The City Attorney informed Mr. Rusch that he would work with him to get the matter resolved. (a) VERIFIED CLAIMS A & B Motion by Hoversten, second by Peterson to approve the verified claims A and authorize payment from appropriate funds. Motion unanim ously carried. Motion by Mlinar, second by Haugen to approve the verified claims B and authorize payment from appropriate funds. Motion carried with Hoversten abstaining from voting. 7 CITY COUNCIL MINUTES — August 22, 2000 11. ADJOUR_NMFNT There being no further business, the meeting adjourned at 6:52 p.m. 0 MINUTES BID OPENING WEDNESDAY, AUGUST 16, 2000 City Administrator Gary D. Plotz called the bid opening to order at 2:00 p.m. Also present were Finance Director Kenneth B. Merrill, Engineering Technician Quentin Larson, Recorder Pat Vander Veen, and SEH Consultant David Halter. Plotz dispensed with the reading of Publication No. 6214, Advertisement for Bids, Letting No. 2, Project No. 00 -02. The following bids were opened and read Barbarossa & Sons Inc. Addendum 1 X Alternate 1 $501,420.00 Alternate 2 $406,791.00 Base Bid $975,399.40 Osseo, MN D & C Dozing X 438,686.35 373,655.62 806,715.11 Montevideo, MN Dummck Bros., Inc. Prmsburg, MN X 515,385.00 428,990.00 973,637.30 Hjerpe Corp. X 454,593.60 491,003.90 880,584.67 Redwood Falls, MN Kenko Inc. X 541,368.95 418,674.14 1,031,697.24 Blaine, MN Latour Construction Inc. X 429,839.80 424,820.00 933,038.88 Maple Lake, MN Northdale Construction X 390,061.65 294,755.70 824,933.29 Rogers, MN Richard Knutson Inc. X 443,063.47 398,476.81 874,954.41 Savage, MN S.R. Weidema Inc. X 475,771.90 357,094.95 927,616.12 Maple Grove, MN The bids were referred to staff for review and a recommendation. The meeting adjourned at 2:20 p.m. CITY OF HUTCHINSON 0 0 J BUILDING / PLANNING / ZONING DEPARTMENT 111 HASSAN STREET S.E.. HUTCHINSON. MN 55350 PHONE: 612.234.4216 FAX 612-234.4240 NEW RESIDENTIAL OWNED PUBLICLY OWNED HOUSEKEEPING item Nunbow d vakabon d M•wbar a vakabon of BUILDINGS No. Suminp Fbmft cm�ticton BWWings H� �+ Units Iml (b) (c) (d) a (9 f e�,oler Js " 101 3 3 177,000 saae+amrr holmon. awclnt mY PW b I0Y w•L +b uhow.eo,.va.b., ep 191 Two 101 Three -and fora -12M 104 Frv•or� ftffWy bukkMa 105 TOTAL: SUm of 101 -1a6 100 1 3 3 1 177'000 NEW RESIDENTIAL I PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPINi lain I lumber of I Vs4 of I Number of I V■xAWnof BUILDINGS No. oonebuuoan 00121VC00n on* - ,a caw Carlos (al (b (c) ( Houle, md•n. and boat cabins (ununswe ■oonrmodatbnm only) 211 OdW lInho sMe•phq s1n■ow 214 HEW PRIVATELY OWNED .PUBLICLY OWNED NONRESIDENTIAL item Nu bW Vaeuocnof Nunbard VmWbon of BUILDINGS No. d m nsouctlm &hsdln0s i arutnullvh Sul" Oral cent On mo ■ (c) el AmrnownMt. social. end reveetbnal 716 Chun3ns Kid other Mkk)Ln 719 Indus&W 720 PWid,V garages (bull" a Wan d•dnd) 721 Serra stations and np■Ir garages 722 Flfld ts and Irntarbon■I 727 OMM. banal. and Wd•■mlonal 721 Pubes wart and upstla 726 Schools and O&W aduutlorW 726 StoTas and aammow "Mnm 727 4 7,014,000 Donn nwdmw&- W wwwvs 726 Swaum otnr tben thulldlrtA 729 1 3,000 AMMONS, PRIVATELY OWNED PUBLICLY OWNED ALTERAT)ONS, Iam Nwkbw Va►h■Yon of Nunbow d V010011 of AND CONVERSIONS No- oorrtucaon Bukings BriBrhpm Ors (a) (b) (c) (d) (•1 R**WTUW - C40W aedbwm of 474 asramm and ammo„ Bern 47a 2 3,500' Nonnafdentlel and rbNnhwM••pYhp 477 3 18 Addlfbns of resWnbml garages and 436 arpmts (a tM and d•tsdndl 3 27,400 DEAIOLI PRIVATELY OWNED PUBLICLY OWNED AND RAZING lam Nunbow Nranb•r of Nunbar of Numbs of OF BUILDINGS No. of HoU*Q lets BWldags Houmahg units ■ &� q (• BYtgl►4my hauw (m■rJrd OW Gala~ 646 TwoJamty NM*ng■ 646 •nd IourAamay NAdxM;s 647 Z mon lamay bu*ckW 646 N dhow WlArgs MW s1rucM■ W HHK -1Z, HKS -d, HMK -1, VM;L -9, Drive -b, SIGN -J, Utt:K -/, bHLU -J IOtal YeMitS bl Total Valuation $7,252,727 Total Inspections 321 7��) -2 INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT $500,000 OR MORE Please provide the following information for each permit authorizing construction valued at $500,000 or more entered M any of the above sections Item No from above sections (a) Desorption b) Name and address of owner or builder (c) Ownership Mark (X) one (d) Valuation of Construction Omit cents (e) Number of Housing units (0 Buildings (g) 327 K1nd �L e WaNa 1 0 Private ❑ Public $ 6,900,000 Sit address 1300 Hwy 15 5 I lliantirinvillp AR Klrxl of bukkV ❑ Private ❑ Public $ site address Kind of building O Private ❑ Public S S ite address Kind of buk" . ❑ Private ❑ Pudic $ Sit address Comrtterrta Are you aware of any new perrrtlt- Issuing jurisdictions? ❑ NO ❑ Yes - Pfeese give add(Honal Inform bon in comments. Name of person to contact regarding this report Telephone Area code Number Extension Title NO POSTAGE NECESSARY_ IF MAILED IN THE UNITED STATES BUSINESS REPLY MAIL FIRST CLASS MAIL PEMW NO. 9310 BOSTON. MABSAGA/SErrS F. W. Dodge Cd-V ADYIi {TFKMQ�111111O.*� Building Statistics PO Box 609 Lexingtom MA 01420 -9536 111rru11r11111Ir11JIIII III I11 #1111111111 111,111"10111111111 • Minutes Tree Board Meeting of June 26,2000 Members Present: Rose Jergens, Mike Getzke, Deane Dietel, Brain Wendlandt, Victor Schmidt, Mark Schnobrich Minutes of the April 3, 2000 meeting were approved Review of Weed Notice After review and little alteration of the revised weed ordinance, the final draft, with attorney Dick Schieffer's recommendations, the ordinance was turned over to the City Council for approval. Tree Ordinance Review Tabled until next meeting. Other Business • Tree Giveaway to Hutchinson residents recognizing new baby arrivals. City administrator Gary Plotz and Human Resources Coordinator Brenda Ewing proposed a new program to honor families for their new arrivals [ in the form of babies ] to Hutchinson residents. A seedling or sapling will be given to each family as a token of remembrance for the new citizen. Schnobrich mentioned the DTFC is requesting the forestry dept. look into treescaping the downtown area to a greater extend than currently being done. Schnobrich will report in September to the DTFC committee. Mike Getzke suggested that the gaps in the boulevard tree plantings on Main St. S. be planted this year. Schnobrich will utilize the left over energy trees to fill in those areas. Meeting was adjourned 6: 55 P.M. Respectfully submitted, Mark Schnobrich E -4,Z HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING July 18, 2000 MINUTES 1. CALL TO ORDER: 12:00 NOON - CITY CENTER CONFERENCE ROOM Chairman Joel Kraft called the meeting to order. Members present Debbie Goranowski. Duane Hoversten and John Portz. Members Absent: Thor Skeie. Staff present: Jean Ward. Mary Chelin, and Judy Hanson. 2. CONSIDERATION OF BOARD MEETING MINUTES — JUNE 20.2000 Duane Hoversten moved to approve. Debbie Goranowski seconded and the motion carried. 3. CONSIDERATION OF STATUS OF ACCOUNTS FOR HRA GENERAL FUND AND PARK TOWERS PROJECT OPERATING FUNDS Debbie Goranowski moved to approve. John Portz seconded and the motion carried unanimously. 4. PARK TOWERS • A consideration of execution of agreements with Interim Health Care to continue quality home services at Park Towers was presented for approval. Debbie Goranowski moved to approve. John Portz seconded and the motion carried. • Jean Ward reported on the status of Punch List Items for the renovation project. • A consideration of setting a Public Hearing date of September 6. 2000, at Noon, for public input of the Agency Plan was presented for approval. Duane Hoversten moved to approve. Debbie Goranowski seconded and the motion carried. HHPOP PROGRAM Approval for another $500,000 of CASA Funds for Rolling Meadows The Board was updated on status of request to waive Home Stretch Certification by a participating lender. The Board was informed that the request regarding the re- allocation of ECHO funds would be going to the Greater MN Housing Fund Board in August. 6. CONSIDERATION OF RESOLUTION 400 -14 Resolution #00 -14 approving execution of participation application and note purchase agreement with MHFA for administering Home Improvement Loan Programs was presented for approval. Debbie Goranowski moved to approve. John Portz seconded and the motion passed. 7. HOME RENTAL REHAB • A consideration to approve the MHFA HOME Rental Rehab Administrative Contract was presented for approval. Duane Hoversten moved to approve. John Portz seconded and the motion carried. 8. REHAB PROGRAMS • The Board was informed that the contracts for Clinton House Apartments between the Owner and the General Contractor have been executed. Rehab work to begin in August. • Mary Chelin reported that 128 surveys have been returned for the proposed 2000 SCDP application of the Franklin -Grove Street Neighborhood. • Consideration of setting a Public Hearing date of August 22, for closeout of the Adams Street Project and for the proposed 2000 SCDP application was presented. Debbie Goranowski moved to approve. Duane Hoversten seconded and the motion carried • Mary Chelin reported that the last two Adams Street Neighborhood projects have closing dates set. 9. OTHER BUSINESS • There was a recommendation that the HRA programs and meeting minutes be put on the City Web Site. • Debbie Goranowski made a motion to forward the proposed 2001 Budget to Ken Merrill. John Portz seconded and the motion carried. . 10. ADJOURNMENT. Chairperson, Joel Kraft declared the meeting adjourned. Recorded by Jean Ward. Executive Director Debbie Goranowski. MINUTES • Parks, Recreation & Community Education Advisory Board August 10, 2000 Members present: Jay Beytien, Todd Ertsgaard, Bernie Miner, John Mlinar, Dolf Moon, Sonja Muellerleile, Rich Pettet, Peggy Westlund. Minutes dated June 1, 2000 were approved by Jay Beytien and seconded by Bernie Miner. OLD BUSINESS Summer Programs (handout): Swimming down 250 due to year round lessons. Passes down 100. Adult Softball down a few teams but number of contests are the same. Youth Baseball/Softball down 200, HJLB has affected this number. Special Events/Trips had no cancellations and numbers were good. Both Slip & Slide events were very popular this summer. Hoping to add more 1 -2 day events in future. Park Place looks good on paper and had a nice write -in in the paper this week. Fall brochure will be mailed August 18' Community Center: There was a public hearing on Tuesday. In the process of developing a design concept. Final product to council by August 22. There will be a dedicated space for seniors and a meeting room for 500. All ages are interested in the space. Arts community and Food Shelf are both interested in space. The Hospital purchasing the plaza is contingent on many factors. The $1/2 million grant is still available. Arena Project (handout): Opens October 8 for fall/winter season. Had meeting with HYHA. 1` 5 items on handout will be done this year. NEW BUSINESS Veteran's Memorial Park (display): 30 -35 people on committee. Planning team will design 3 renditions. Park may include: 7 flag displays, plaque for each, pathway to monuments, monuments of black granite, fit, off - street parking, military memorabilia, shelter, and restrooms. Dollar estimates for project $220,000. McLeod County may contribute $25,000 /year for 3 years ($2/capita county- wide = $75,000). Final cost undetermined. Shelter and restrooms will be built on high side of park due to flood plain. Planning on Labor Day 2001 completion. BMX Track: Funds coming in. Conditional use permit approved. Parks Department received $38,000 grant for Tartan playground. Not much time for Parks staff to work on BMX project this fall/spring. Oddfellows Park (pictures): Restroom built with grant funds as a trailhead connection, as well as funds from Oddfellows Lodge. Restrooms are winterized and includes motion detectors for lights. Bike Patrol will lock in evening. $28,000 total cost. J�-�) -�4 MINUTES PRCE Advisory Board August 3, 2000 Page Two (NEW BUSINESS CONTINUED) 2001 Budget Park & Recreation: No discussion. Hope to have first rendition at September meeting. $1.6 million in 2000 with small increase for 2001. 1999 -2000 Budget Community Education: Have preliminary numbers, completed June 30. Revenue of $477,000 with expenditures of $391,000, which is $30,000 up from last year. Plan to move $40,000 to fund balance to total $190,000. Plan to keep a 6 month reserve. Staff includes Sharon, full -time, Dolt, part-time, Marie, hill -time, ABE, etc. Working on possible patt -time receptionist at Rec Center at cost of $10,000 /year. Sharon would have more time to devote to her programs. Diddle School Activities only had S8,000 loss. Audit process starts. Park Place on deficit side. Will offer special programs after school plus late start for fall. BOARD MEMBER ITEMS 1. Connecticut Park Fundraiser: Successful neighborhood picnic, 100+ people attended. Women's Club met with Doff yesterday and will have another meeting in 45 days with budget and rendition. Ideas include a ballpark or tennis court. Approximately $5,000 from fimd- raiser plus $2,000 from Women's Club. Menards could pay S16,000420,000 for playground if interested. 2. Peggy Westiund completed her final term with board. Thanks Peggy! We appreciate your hard workl 3. Todd Ertsgaard was reinstated for another term and will be with us through August, 2003! 4. New board member will be announced at September meeting. Hutchinson Public Library Board Meeting Monday August 28,2000 Members Present: Connie Lambert, Mary Henke, Larry Ladd, Lois Carlson, Kay Paterson Members Absent: Newton Potter, Richard Peterson, Kay Johnson President Connie Lambert opened the meeting. The minutes were approved as mailed. old Business: Mary reported on the lighting along the east wall. After talking with electricians about the lighting, it was decided the simplest and easiest solution was to change all the light bulbs to 3200 lumens, at 15.50 each, and a suggestion was;made to paint the walls a lighter color. Teleconferencing and PLS board meeting: Connie reported having talked with Beth Lunn about the possibility of teleconferencing.After discussing possibilities it was decided Connie would call Harlan Mattson Chairman of PLS, to discuss this issue. In the future it may be helpful to survey libraries in the area. McLeod County commissioners and librarians' meeting July 25,2000. Mary Henke and Kay Johnson attended the meeting. Mary gave a complete report. Communications between librarians, commissioners and PLS was mentioned as an important goal - and the budget was discussed. Children's librarian, Linda Goetz, reported on the summer program - "COSmic Connections ". 264 children signed up with 81% being active. The program was considered very successful with much enthusiasm from the parents. "Stories in the Park" - 40 to 60-- children attended and people from the community helped. Linda reported Story Hour will be in session October through March. Childrens' book week in November will have Maryann Niebler weidt as a guest. A letter from Kay Johnson was read regarding her resignation from the PLS board. At its August 17,2000 board meeting Pioneerland voted to revise its 1998 overdue policy. Mary Henke passed out the new fine schedule and discussed the changes. The next meeting will September 25,2000 at 4:30 PM Donations received in August, 2000. American Legion Auxillary Mrs. Edward Doyle Memorial Malene Carlson Undesignated The meeting was adjourned Lois Carlson, Secretary 0 $ 18.71 $ 20.00 0 PUBLICATION NO. ORDINANCE NO. 00 -282 AN ORDINANCE APPROVING VACATION OF DRAINAGE AND UTILITY EASEMENTS WITHIN BROLL'S THIRD ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA ORDAINS: David Broil. property owner. petitioned for vacation of dedicated drainage and utility easements within Broil's Third Addition. WHEREAS. the request is to allow for recording of the final plat for Rearrangement of Broil's Third Addition. WHEREAS. new drainage and utility easements will be dedicated within the Rearrangement of Broil's Third Addition. WHEREAS. these easements include all previous drainage and utility easements platted on Broll's Third Addition. Adopted by the City Council this l I" day of September. 2000- ATTEST: Gary D. Plotz City Administrator 40 Marlin D. Torgerson Mayor �-(. ) -1 0 PUBLICATION NO. ORDINANCE N0. 00 -284 AMENDING ORDINANCE NO. 00 -272 AN ORDINANCE EXTENDING A MORATORIUM ON THE CONSTRUCTION OF ALL NEW RADIO AND CELLULAR TOWERS AS REGULATED BY SECTION 10.08 OF THE CITY OF HUTCHINSON ZONING ORDINANCE NO. 364 WHEREAS, the City of Hutchinson wishes to update its existing regulations of Section 10.08 of the Zoning Ordinance pertaining to television and radio antenna. WHEREAS, the existing regulations do not address new technology in the field of telecommunications and therefore need to be revised. WHEREAS, staff has received additional information regarding other municipalities ordinances, and would like to include this information in the revisions. NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: That a moratorium shall be in effect immediately following the passage of this Ordinance and that no new • permits for radio, television, or cellular towers shall be approved until November 1, 2000 or until the revised Section 10.08 is adopted, whichever is first. Adopted by the City Council this day of 2000. ATTEST: Gary D. Plotz Marlin D. Torgerson City Administrator Mayor • RESOLUTION NO. 11561 A RESOLUTION OPPOSING THE CONCEPT OF ALLOWING FURTHER PROLIFERATION OF LIQUOR SALES FROM DISPENSARIES OTHER THAN DULY AUTHORIZED OFF -SALE LIQUOR STORES WHEREAS, the sale of 3.2 beer by convenience stores, grocery stores, gas stations, and other associated retail outlets for off premise consumption is currently allowed under Minnesota law, and WHEREAS, the check -out clerks at the aforementioned types of retail outlets are not generally fully trained to recognize fake identification or in other alcohol management techniques normally required for the employees of duly authorized off -sale liquor dispensaries, and WHEREAS, there is a proposal before the Minnesota Legislature that, if adopted and made law, would allow convenience stores, grocery stores, gas stations, and other similar retail outlets to sell wine including sweet "pop" wines, wine coolers and associated products for off premise consumption, and • WHEREAS, the City of Hutchinson is endeavoring to curtail youth access to alcohol and tobacco products, and WHEREAS, the proliferation of the types of outlets where the sale of alcohol provides additional opportunities for youth to have access to alcohol THEREFORE BE IT RESOLVED by the City Council of the City of Hutchinson that they hereby oppose the concept of allowing the further proliferation of liquor sales from dispensaries other than duly authorized off -sale liquor stores. Adopted by the City Council this 11 day of September 2000. Marlin Torgerson Mayor ATTEST: Gary D. Plotz • City Administrator — • RESOLUTION NO. 11562 REVISED RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5043 LETTING NO. 21PROJECT NO. 00 -02 WHEREAS, by a resolution passed by the Council on the 22nd day of August, 2000, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 00 -02 South Area Trunk Sewer — Phase 2 — Jefferson Street SE to West of TH 15 WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of September, 2000, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, • and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2000. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 11th day of September, 2000. Mayor City Administrator • PUBLICATION NO. 6235 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5043 LETTING NO. 21PROJECT NO. 00 -02 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 26th day of September, 2000, in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt, the proposed assessment for the improvement of: Project No. 00 -02 South Area Trunk Sewer — Phase 2 — Jefferson Street SE to West of TH 15. Adoption by the Council of the proposed assessment against abutting property may occur at the hearing. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by November 15th, 2000. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 10 percent (plus or minus) per year. The right to partially prepay the assessment shall be until November 15, 2000. The proposed assessment is on file for public inspection at the City Administrators Office. The total amount of the proposed assessment is $134,787.88. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice. consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for • questioning of the City's witnesses will be followed with the objector's witnesses. 441)—T PUBLICATION NO. 6235 LETTING NO. 21PROJECT NO. 00 -02 PAGE 2 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, SEPTEMBER 12TH, 2000 AND TUESDAY, SEPTEMBER 19TH, 2000. NO. APPLICATION FOR PERMIT RECEIVED TO OPERATE MOTORIZED GOLF CART AUG 2 9 2000 ON DESIGNATED ROADWAYS WITHIN CITY OF HUTCHINSON City of Hutchinson $5.00 FEE CPs-P-TS = q( DATE: x'' C;? q - co NAME OF APPLICANT: - P4 TEIC.I P ADDRESS: TELEPHONE NO.: W+ 7 O za a-(L DRIVER'S LICENSE NUMBER: DATE OF BIRTH: COLOR OF EYES: WEIGHT: EXPIRES: December 31, 0.2000 - fo,�cu,C'i "racy' CGUII�rr� elu.� This permit is valid only when operating a golf cart on the most direct route to the golf course from place of residence one -half hour after sun- rise to one -half hour before sunset. Please refer to Ordinance No. 799 for specific requirements and regulations. i ,� -e- . APPLICATION FOR PUBLIC DANCE PERMIT FEE $50.00 40 Date Submitted (Must he 4 weeks, prior to dance date) Name .0 iCaM.. Durwood & Doris LamPrecht d[eb8 ; 36 North Main Street oPJ811tZaCHt IJBRI@ Bavarian Hau /4ddI888 36 North Main Street LOCeL�YQf �- Parking Lot Area to the H September 22nd. & 23rd, 2 [� {I {Q RAa�q�fVf 1 MOOT i iJGJf.11f�{i ie " mss ��•"�!9 y � F,F"a`J �4\ 'i Have. rr�n degc ea i E+Frtsor betor� FIs95Nl`iere7°: 3' 320 587 rarian H aus 5:00 -1100 P.14. •M. Yes Yes No No No C J 1AFORMSUANCEPERMF `/ —D' APPLICATION FOR PUBLIC DANCE PERMIT 11 • Date Submitted (Must be 4 weeks prior to dance date) Name of Applicant c Address' t?hoae 3 - Organization Nome Address r ` _ Phone Location Of Dance r n t }- �, 08") �nd?ime Has :dwkycadoin - bw - booked Yes No Have you run dances in Hutchinson before? - No ©sewhereT Yes No FEE $50.00 R Signature of Apph nt Row nandatfan of Potide Services Approve eC Deny Reason for DeniaF Action of City C.ouna> Security fees at an hourly rate for poUce officers to be paid in advance at `ped Me poilce dwa rtment when a contract Is si 0 1AFORMSIDANCEPERMIT t _ --7>' APPLICATION FOR PUBLIC DANCE PERMIT FEE $50.00 Date Submitted (Must be 4 weeks prior to dance dated g D 3 r6 Narn�af'Applicant: 1 Address - Pi>onB 3 -7:� Z CNa oiZ . Address 1 Phone — OCattOfl of i0e° n G $tafE Tifne $ End Time Has €Z11BB11 booked u; r No Have oW in Hutchinson before? -' No isevv4ief" ` `` Yes No ,- � Signature of I:IFORMSOANCEPERMIT SHORT TERM HUTCH. BAND BOOSTERS City of Hutchinson 4 WE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by_: Building Fire Application shall be submitted at Police n � ppleaas��t ��_ days prior to the G N a m amblin / occasion I, k_11f IrVliC, I � AND I. �� 11 P`li/ Name of uthorized Officer of o De ig ated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of amblingin accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending Sig4atures: Authorize Officer rg of Oanization Designa d Gambli anager o o anization A. , The following is to be completed by the duly authorized officer . of the organization: 1. True Name: /�ea� ✓ ( �f/j'U �� z (last) �n�/� / ` (first)/ `T7C�..fC,�,[ /L /(,middle) `v4 2. Residence Address: LA IL na h5a4, 144j %3S (street) (city) (state) (zip) 3. Date of Birth: - 31I(olyk 4• Place of Birth . 5, M ^' (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No _t - If Yes, explain B. The following is to be completed by the designated gambling manager of organization: // 1. True Name: K P.h9a(eiL �t° (.�h (last) (first) (middle) 2. Residence Address: (ol5 La,CP,(,[J6Q6LVr r7U4 4Urj Zp - - j (street) (city) (state ( 3. Date of Birth: - i5_1 4. Place of Birth: f.f.(h- fidd," J2ECEIVED (mo /day /year) (city /state) SEP 7 2000 7 City of Hutchunon 5. Have you ever been convicted of any crime other than a • traffic offense? Yes No ><' . if yes, explain 6. How 'long have you been a member of the organization? 7. Attach a copy of the official resolution or official action designating you gambling manager. WA C. Game Information: 1. Place where gambling devices will be used ad 0 2. Date or dates gambling devices will be used 00 (date and /or day(s) 3. Hours of the day gamblin devices will be used: of week) From A M. To A.M. M. .M 4. Maximum number of players 5. Will prizes be paid in money or merchandise? 6. Will refreshments be served during the time the gaml4ing devices will be used? Yes No >< . If so, will a charge be made for such refreshments? Yes NO D. Organization Information: �" 1. Address where regular meetings are held 12(J &d S54) 2. Day and time of meetings -td A4Vj ft lh4,0 7 PW 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes ),/ No . nom -P afi�t' 4. How long has the organization been in existence? Z GS 4a. How many members in the organization? V &ne.S 5. What is the purpose of the organization? �IIA,IlHIGZ (/1Cf�Gw �fN�J�l 6. Officers of the Organization: &6 ff45 Name Address Title �h- �L,,.�p �2ohb► � ,� V MKS e4, /Ti�c 7. Give names of officers or any other persons paid for services to the organization: Name Address Title 0 Organization Information: (Continued) 8. in whose custody will organization records be kept? Name CGWty- W SAddress /may 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the rJ Name of Insurer N�� and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? UCS - z 11. Attach a list of all active members of the organization. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company Address of bonding company 3 and duration of bond • 4. Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the Cit Ordinance No. 655 r elating to gambling, and I will familiarize myse with t he co "n is thereof. Signature df officer & orgiinUation Date: ri -6 - M Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on day of PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS) CITY OF HUTCHINSON LETTING NO. 131 CITY PROJECT NO. 00-27 Hutchinson, innesote Dated: S .« TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, all owners of real property known and described as: 1395 South Grade Road SWIW597" of N817.32' EX E175' of N298.93', Section 12 -11 8-30 1.20 AC in City of Hutchinson, McLeod County, Minnesota, County ID No. 23.0122400, City ID No. 12- 118 -30-04 -0020, hereby petition for assessment of Water and sewer access fees, pursuant to Minnesota Statutes, Chapter 429, and that the City assess the entire cost of fees against our property described below, and we hereby agreed to pay the entire cost as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the paw. OWNERS SIGNATURE: TITLE: WITNESS: OAK HEIGHTS EVANGELICAL CHURCH 0 Chairman of the Conareaabon Bruce Ristau Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. Gary D. Plotz, City Administrator E AGREEMENT OF ASSESSMENT. WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL CITY OF HUTCHINSON LETTING NO. 131 CITY PROJECT NO. 00-27 This Agreement, is made this -5-r4- day of / • 2000. between the City of Hutchinson, State of Minnesota. hereinafter referred to as the City and Oak Heights Evangelical Church of Hutchinson, McLeod, County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council. at the owners' request, to cause assessment of water and sewer access fees for 1395 South Grade Road SWNV597' of N817.32' EX E175' of N298.93', Section 12- 116- 0 120 AC In Coy of Hutchinson, McLeod County, Minnesota, County ID No. 23.0122400, City ID No. 12- 11630 -04 -0020, and to assess 100% of the cost to the Owner. Owner agrees to pay said percentage, as may be det9rrnined by the Council of the City to be a fair apportionment of the costs of said improvement not to exceed $16.220,00, pl us interest, over a period ten (10) years. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any dawn that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. OWNERS SIGNATURE: TITLE: WITNESS: OAK HEIGHTS EVANGELICAL CHURCH Chairman of the Congregation Bruce Ristau 0 0 �I-F RESOLUTION NO. 11563 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT CITY OF HUTCHINSON LETTING NO. 131PROJECT NO. 00 -27 BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: A certain petition requesting the assessment of sewer and water access fees for 1395 South Grade Road SW/W597' of N817.32' EX E175' of N298.93', Section 12- 116 -30 1.20 AC in City of Hutchinson, McLeod County, Minnesota, County ID No. 23.012.2400, City ID No. 12- 116 -30-04 -0020, was filed with the council on Monday, September 11th, 2000, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to the Director of Engineering and that person is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 11th day of September, 2000. Mayor City Administrator i -F Hutchinson City Center, 111 Hassan St SE, Hutchinson MN 55350- 2522/Phone (320) 234- 4209/Fax 320 - 234240 ENGINEERING REPORT TO: FROM: DATE: SUBJECT: Mayor and City Council John P. Rodeberg, Director of Engineering/Public Works September 6th, 2000 Letting No. 13/Project No. 00 -27 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 00-23 Assessment of sewer and water access fees for 1395 South Grade Road SWIW597' of N817.32' EX E175' of N298.93', Section 12- 116-30 1.20 AC in City of Hutchinson, McLeod County, Minnesota, County ID No. 23.012.2400, City ID No. 12- 116 -30- 040020, ESTIMATED COST 00 -27 Construction Cost $16,220.00 Engineering $0.00 Administration $0.00 Fiscal /Legal /interest $0.00 ESTIMATED TOTAL $16,220.00 ESTIMATED FUNDING 00 -27 Assessable Cost $16,220.00 Deferred Assessable Cost $0.00 City Bonded $0.00 City - Water /Sewer Funds $0. City — TIF $0. MSA $0.00 MNDOT $0.� ESTIMATED TOTAL $16,220.00 cc: Cal Rice - Engineering Depertrnent file: L13100 -27 4 -F" RESOLUTION NO. 11564 RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT CITY OF HUTCHINSON LETTING NO. 131 PROJECT NO. 00 -27 WHEREAS, pursuant to a resolution of the Council adopted September 11th, 2000, a report has been prepared by the Director of Engineering, with reference to assessment of sewer and water access fees for 1395 South Grade Road SWIW597' of N817.32' EX E175' of N298.93', Section 12- 116 -30 1.20 AC in City of Hutchinson, McLeod County, Minnesota, County ID No. 23.012.2400, City ID No. 12- 116 -30404-0020; and said report was received by the Council on April 4th, 2000, WHEREAS, this improvement was petitioned for by 100% of the property owners and said property owners have waived hearing on said improvement, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $16,220.00. 2. The public hearing on said improvement is hereby waived. Adopted by the Hutchinson City Council this 11 th day of September, 2000. Mayor City Administrator • '41 -F RESOLUTION NO. 11565 • RESOLUTION ORDERING IMPROVEMENT LETTING NO. 131PROJECT NO. 00 -27 WHEREAS, a certain petition requesting the assessment of sewer and water access fees for 1395 South Grade Road SW/W597' of N817.32' EX E175' of N298.93', Section 12- 116-30 1.20 AC in City of Hutchinson,, McLeod County, Minnesota. County ID No. 23.012.2400, City ID No. 12- 116-30- 04-0020. was duly presented to the council on the 11th day of September, 2000; and WHEREAS, pursuant to resolution of the council adopted September 11th, 2000, a report has been prepared by the Director of Engineering with reference to the improvement, and this report was received by the council on September 11th, 2000. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The council finds and determines that said petition was signed by all owners of real property abutting upon the street(s) names as the location of the improvement. 2. Such improvement is hereby ordered as proposed in the council resolution adopted September 11th, 2000. 0 Adopted by the Council this 11th day of September, 2000. Mayor City Administrator � -F RESOLUTION NO. 11566 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5044 LETTING NO. 13 1PROJECT NO. 00 -27 WHEREAS, cost has been determined for the assessment of water and sewer access fees for 1395 South Grade Road SW/W597' of N817.32' EX El75' of N298.93', Section 12- 116 -30 1.20 AC in City of Hutchinson, McLeod County, Minnesota, County ID No. 23.012.2400, City ID No. 12- 116 -30-04 -0020, and the bid price for such improvement is $16,220.00 and the expenses incurred or to be incurred in the making of such improvement amount to $0.00 so that the total cost of the improvement will be $16,220.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00 and the portion of the cost to be assessed against benefited property owners is declared to be $16,220.00. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2001 and shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 11th day of September, 2000. Mayor City Administrator —F- COMPILED BY. I RODEBFRG ASSESSMENT ROLL NO. 5044 LETTING NO. 11 /PROJECT NO. 00.27 OAK HEIGHTS EVANGELICAL CHURCH 1195 SOUTH GRADE RD SW VATF7I AND SEWER ACCESSF $ 2,000.00 COST PER ACRE COMPUTED BY: I RODEBERG S ' CHECKED BY: P. VANDER VEEN WAIVED IST HEARING NUMBER OF YEARS: 10 WAIVED 2ND HEARING INTEREST RATE: 09/11/1000 ADOPTED ACCOUNI NO. CITY PID NO. NAME &ADDRESS OF PROPERTY OWNER LEGAL DESCRUrnON ADDITION OR SUBDIVISION ACRES UHLTTY /STREET ASSESSMENT CREDO TOTAL ACTT VF ASSFSSMENT COUNTY PTO NO. 1 12116 -10-04 -0020 Oak Hei hts Evan eliul Church Is O Boa 125 W597' of N817.12' EX E175' of N298.91' 21.012.2400 Hutchinson MN 55150 Smion 12116 -31 10 Acres 8.11 $ 16,220.00 f - f 16,220.00 TOTAL ASSESSMENT ROLL NO. 5044 8.11 $ 16,220.00 f - f 16,220.00 SA 5[44 PN.. le 0 0 RESOLUTION NO. 11567 RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5044 LETTING NO. 131PROJECT NO. 00 -27 WHEREAS, by a resolution passed by the Council on the 11th day of September, 2000, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 00-27 Assessment of sewer and water access fees for 1395 South Grade Road SWIW597' of N817.32' EX E175' of N298.93', Section 12 -116- 30 1.20 AC in City of Hutchinson, McLeod County, Minnesota, County ID No. 23.012.2400, City ID No. 12- 116 - 30404 -0020. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The owners of the affected properties have waived hearing on said proposed assessment. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2000. He may at any time thereafter, pay to • the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 11th day of September, 2000. Mayor City Administrator • 4 -F RESOLUTION NO. 11568 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5044 LETTING NO. 131PROJECT NO. 00 -27 WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the proposed assessment for improvement of: Project No. 00 -27 Assessment of sewer and water access fees for 1395 South Grade Road SWAN597' of N817.32' EX E175' of N298.93', Section 12 -116- 30 1.20 AC in City of Hutchinson, McLeod County, Minnesota, County ID No. 23.012.2400, City ID No. 12- 116 -30- 040020, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2001, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2000, until the 31 st day of December, 2001. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2000, and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 11th day of September, 2000. Mayor City Administrator � -F TOILET GOAT5 FLOOR PLAN - PROPOSED ENTRY ENTRY 1/16 " =1' —O' 5EPTEMBER 11, 2000 o 4• e• y,• 32, COMM. OOKA City of Hutchinson EXIT EXIT PROGRAM STOR. FOOD PREP. ROOM STORAGE STORAGE MEGH. PROGRAM u u i ROOM MEETING ROOM C I u I 759 5F u o PROGRAM ' 0 ROOM MEETING ROOM5 210 PROGRAM MEETING - --------- 5T= ROOM ROOM n ROOM 764 S.F �I GRAFTS o 5ERVIGE I p I LIBRARY AREA 0 PROGRAM ROOM n 2030 55 �� 4105 55 W.R. O. O. TOILET oPPtGE FOYER T n n CHAMBER OFFICES O. TOILET GOAT5 FLOOR PLAN - PROPOSED ENTRY ENTRY 1/16 " =1' —O' 5EPTEMBER 11, 2000 o 4• e• y,• 32, COMM. OOKA 111111 T E l E P M O E C O M P A N v Memo To: Marlin Torgerson, Mayor Gary Plotz, City Administrator Hutchinson City Council Members From: Walter S. Clay Date Sent September 7, 2000 Subject Franchise Agreement Issues Below we have listed the issues that we have not agreed to in the new proposed franchise agreement. This information is being provided to you so that you have an understanding, from our perspective, as to why we feel these items should not be changed or added to the franchise agreement. We have always stated that we should be treated the "same as" the existing franchise holder with the same terms and W l wnditions. It appears to us, that if we are to have different terms or conditions than the existing franchise , we are being discriminated against. 1. Section 2.9—We suggest that you delete the reference to "and cable modem and Internet service". On page 37 of the Application, Hutchinson Telephone Company proposed to provide, upon request, one drop, one outlet and monthly basic service without charge. The Application does not include cable modem or Internet service. 2. Section 5.6 first sentence regarding the maintenance of a customer service center and business office in the City should be deleted. In our Application (p.30) we merely identified the location of the Company's existing call center and customer service center. We did not propose or state that the center and business office would always be in the City. Since the incumbent is not required to maintain its service center or business office in the City, we don't believe Hutchinson Telephone Company should be required to do so. 3. Section 6.1(B )—We maintain that the last sentence requiring "Grantee to use its best efforts (provided the incumbent cable operator uses its best efforts) to coordinate the same PEG channel alignment as the incumbent cable operator' should be deleted. This is not in the incumbent's franchise. The only thing referenced in the Application (p.36) was that Hutchinson Telephone Company would "attempt" to keep the access channels aligned with the incumbent. We understand today the PEG channel is on Channel 10. 7- A L� 4. Section 6.4 --a) The capital equipment grant should have the same timeframe for payment as the incumbent. Hutchinson Telephone Company's payments are scheduled within months of each other, but the incumbent had more time between payments. b) Also, we discussed the need to keep the access operating fee language. Even though we believe this is not a good choice for HCVN, we believe the exact language is required under the level playing field language of Minn. Stat. 238.08, subd. 1(b) and the existing franchise. 5. Section 9.5 (G) was added and should be deleted. It may or may not be the existing law; d may or may not ever come into play. But, if it isn't in the incumbent's franchise, it shouldn't be in the Hutchinson Telephone Company franchise. All of these items are changes to the franchise agreement, which treats Hutchinson Telephone Company differently than the other franchise agreement holder. We respectfully request that you remove these items, as our lawyer has not been successful in receiving a firm commitment that this will happen. We do not want to go to the City Council meeting and argue these points in public as it may look like the City and HTC have not been working together on this project. HTC will not agree to these items, as printed in the second reading. This may mean we start the reading process all over again. In our application (page 7, paragraph 4) we stated that we would reimburse the city for all reasonabllo and necessary costs associated with this application process. If you accept the changes as stated above, the only work required on the franchisee agreement would have been to change the name to Hutchinson Telephone Company and fix a few typographical errors. HTC's attorney made those changes in the original franchise agreement months ago. Today at 1:30 PM, as we wrote this memo, yet another red -lined version of the franchise agreement was emailed to Hutchinson Telephone Company from the City's attorney. Our attorney has not had a chance to review this version nor have we. Therefore, we cannot comment on it at this time. Thank you. This first paragraph is the language, which has been used in the existing franchise agreement. • 2.3 Grant of Nonexclusive Authority - C. This Franchise shall be nonexclusive, and City reserves the right to grant a similar use of said Streets, alleys, public ways and places, to any Person at any time during the period of this Franchise, provided, however, that any additional Cable Franchise grants shall be under the same substantive terms and conditions as this Franchise. The first part is what is proposed. The second part is what RTC purposes. 2.9 Drops to Public Buildings Grantee shall provide Installation of one (1) cable Drop, one (1) cable outlet, and monthly Basic Cable Service and cable modem and internet service without charge to the following institutions and such other public or educational institutions located within one hundred fifty (150) feet of the System which City may designate: Hutchinson City Hall Technical College Present and Future Public Schools Hospital (lounge) Burns Manor No redistribution of the free Basic Cable Service provided pursuant to this Section shall be allowed. Additional Drops and/or outlets in any of the above locations will be provided by Grantee at the cost of Grantee's time and material. Alternatively, at the institution's request, said institution may add outlets at its own expense, as long as Or ch installation meets Grantee's standards and provided that any fees for Cable Communications Services are paid. Nothing herein shall be construed as requiring Grantee to extend the System to serve additional institutions as may be designated by City. Grantee shall have one (1) year from the date of City Council designation of additional institution(s) to complete construction of the Drop and outlet 2.9 Drops to Public Buildingg Grantee shall provide Installation of one (1) cable Drop, one (1) cable outlet, and monthly Basic Cable Service without charge to the following institutions and such other public or educational institutions located within one hundred fifty (150) feet of the System which City may designate: Hutchinson City Hall Technical College Pfesent and Public Schools Hospital (lounge) Bums Manor No redistribution of the free Basic Cable Service provided pursuant to this Section shall be allowed. Additional Drops and/or outlets in any of the above locations will be provided by Grantee at the cost of Grantee's time and material. Alternatively, at the institution's request, said institution may add outlets at its own expense, as long as such installation meets Grantee's standards and provided that any fees for Cable Communications Services are paid. Nothing herein shall be construed as requiring Grantee to extend the System to serve additional institutions as may be designated by City. Grantee shall have one (1) year from the date of City Council 4V esignation of additional institution(s) to complete construction of the Drop and outlet. 5.6 Office Policy Grantee shall maintain a customer service center and business office within City. In the event the existing Hutchinson business office is closed by Grantee, Grantee agrees to maintain a lo� drop box for receiving Subscriber payments and Grantee agrees to either maintain or arrange for a location where equipment can be dropped off or exchanged as is necessary or, in the alternative, establish a system for having the equipment picked up at the Subscriber residence. In all events, Grantee agrees to maintain a trained cable technician assigned to Hutchinson. 5.6 Office Policy Gfarme shall a eumfReF sefyise eentOF and business efftee. VAd3ifi City In the event the existing Hutchinson business office is closed by Grantee, Grantee agrees to maintain a local drop box for receiving Subscriber payments and Grantee agrees to either maintain or arrange for a location where equipment can be dropped off or exchanged as is necessary or, in the alternative, establish a system for having the equipment picked up at the Subscriber residence. In all events, Grantee agrees to maintain a trained cable technician assigned to Hutchinson. 6.1 Public Educational and Government Access A. Grantee shall dedicate three (3) channels for PEG access use as follows: public access, educational access, and government access. All residential Subscribers who receive all or any part of the total services offered on the System shall be eligible to receive all of said three access channels at no additional charge. One (1) channel shall be activated upon the effective date of this Franchise and thereafter maintained, with the two (2) additional channels to be activated upon City request after the completion of the System. However, nothing herein shall be construed to diminish the City's rights pursuant to Minn. Stat. § 238.084, incorporated herein by reference. City shall provide ninety (90) da prior written notice to Grantee of City's intent to activate access channels and shall allow Grantee reasonable time to vacate said channel(s) and/or rearrange program services to accommodate City's request. Grantee shall use its best efforts to coordinate the same PEG channel alignment as the incumbent cable operator. 6.1 Public Educational and Government Access B. Grantee shall dedicate three (3) channels for PEG access use as follows: public access, educational access, and government access. All residential Subscribers who receive all or any part of the total services offered on the System shall be eligible to receive all of said three access channels at no additional charge. One (1) channel shall be activated upon the effective date of this Franchise and thereafter maintained, with the two (2) additional channels to be activated upon City request after the completion of the System. However, nothing herein shall be construed to diminish the City's rights pursuant to Mum. Stat. § 238.084, incorporated herein by reference. City shall provide ninety (90) days' prior written notice to Grantee of City's intent to activate access channels and shall allow Grantee a reasonable time to vacate said channel(s) and/or rearrange program services to accommodate City's request. GFeatee shall use its best a eeer- th e same PEG L i 2 6.4 Capital Grant Grantee shall provide to City a capital equipment grant in the amount of Twenty Thousand Dollars ($20,000.00) (hereinafter "Capital Grant" or "Grant ") solely for the acquisition of PEG equipment. Said Grant shall be provided to City in accordance with the following schedule: i. Ten Thousand Dollars ($10,000) upon acceptance; and ii. Ten Thousand Dollars ($10,000) on January 1, 2001. 0 Upon request by City, Grantee shall act as purchasing agent for City in the acquisition of said equipment to allow City to take advantage of Grantee's bulk purchasing power. Grantee shall have no obligation to purchase or provide access equipment beyond that stated herein, or to maintain, repair or replace any access equipment. Grantee shall also collect on behalf of city a per Subscriber fee of Eighty-Five Cents (.85) per month solely to fund access - related expenditures (hereinafter "Access Operating Fee "). Actual receipts shall be payable on a monthly basis to City. City and Grantee may agree to increase the Access Operating Fee on an annual basis. 6.4 Capital Grant Grantee shall provide to City a capital equipment grant in the amount of Twenty Thousand Dollars ($20,000.00) (hereinafter "Capital Grant" or "Grant ") solely for the acquisition of PEG equipment. Said Grant shall be provided to City in accordance with the following schedule: i. Ten Thousand Dollars ($10,000) upen-eeeegteaee on Auggst 1.2001 and ii. Ten Thousand Dollars ($10,000) on 3aen 1, 280 2002. Upon request by City, Grantee shall act as purchasing agent for City in the acquisition of said equipment to allow City to take advantage of Grantee's bulk purchasing power. Grantee shall have no obligation to purchase or provide access equipment beyond that stated herein or to maintain, repair or replace any access equipment. Grantee shall also collect on behalf of city Qn a per Subscriber fee of Eighty-Five Cents (.85) per month solely to fund access- related expenditures (hereinafter "Access Operating Fee ") provided or ao less than thirty -five cents 031 oer Subscriber oer month Actual receipts shall be payabie on a monthly basis to City. City and Grantee may agree to increase the Access Operating Fee on an annual basis. 0.3 Sale or Transfer of Franchise I* G. Grantee shall reimburse City for all the reasonable legal, administrative, consulting costs and fees associated with the City's review of any request to transfer. Nothing herein shall prevent Grantee from negotiating partial or complete payment of such costs and fees by the transferee. Grantee may not itemize any such reimbursement on Subscriber bills, but may recover such expenses in its subscriber rates. 4 • ORDINANCE NO. 00-283 AN ORDINANCE GRANTING A FRANCHISE TO HUTCHINSON TELEPHONE COMPANY TO CONSTRUCT, OPERATE. AND MAINTAIN A CABLE TELEVISION SYSTEM IN THE CITY OF HUTCHINSON; SETTING FORTH CONDITIONS ACCOMPANYING THE GRANT OF THE FRANCHISE; PROVIDING FOR REGULATION AND USE OF THE SYSTEM; AND PRESCRIBING PENALTIES FOR THE VIOLATION OF ITS PROVISIONS The City Council of the City of Hutchinson ordains: STATEMENT OF INTENT AND PURPOSE The City intends, by the adoption of this Franchise, to bring about the development of a Cable Communications System, and the continued operation of it. Such a development can contribute significantly to the communication needs and desires of many. Further, the City may achieve better utilization and improvement of public services with the development and operation of a Cable Communication System. Past studies by the City have led the way for organizing a means of procuring and securing of Cable Communications System which, in the judgment of the Council, is best suited to the city. • This has resulted in the preparation and adoption of this Franchise. FINDINGS In the review of the application of Hutchinson Telephone Company ( "Grantee "), and as a result of a public hearing, the City Council makes the following findings: A. The Grantee's technical ability, financial condition, legal qualifications, and character were considered and approved in a full public proceeding after due notice and a reasonable opportunity to be heard; B. Grantee's plans for constructing and operating the System were considered and found adequate and feasible in a full public proceeding after due notice and a reasonable opportunity to be heard; C. The Franchise granted to Grantee by the City complies with the existing applicable Minnesota Statutes, federal laws and regulations: and D. The Franchise granted to Grantee is nonexclusive. • 1 7 --7q- SECTION 1. SHORT TITLE AND DEFINITIONS 1.1 Short Title This Franchise Ordinance shall be known and cited as the Hutchinson Telephone Company Cable Communications Ordinance. 1.2 Definitions For the purposes of this Franchise, the following terms, phrases, words, and their derivations shall have the meaning given herein. When not inconsistent with the context, words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. The word "may" is directory and discretionary and not mandatory. A. " Basic Cable Service means any service tier which includes the lawful retransmission of local television broadcast signals and any public, educational, and governmental access programming required by the franchise to be carried on the basic tier. Basic Cable Service as defined herein shall not be inconsistent with 47 U.S.C. § 543(b)(7). B. "C&" means City of Hutchinson, a municipal corporation, in the State of Minnesota, acting by and through its City Council. C. " City Council means the Hutchinson, Minnesota City Council. • D. " Cable Communications System or " Syst " means a system of antennas, cables, wires, lines, towers, waveguides, or other conductors, Converters, equipment, or facilities located in City and designed and constructed for the purpose of producing, receiving, transmitting, amplifying, or distributing audio, video, and other forms of electronic signals in City. System as defined herein shall not be inconsistent with the definition as set forth in Minn. Stat. § 238.02, subd. 3, and 47 U.S.C. § 522(6). E. "C able ProorarnminS Service means any video programming provided over a cable system, regardless of service tier, including installation or rental of equipment used for the receipt of such video programming, other than: (1) Video programming carried on the Basic Service Tier; (2) Video programming offered on a pay - per - channel or pay - per - program basis; or (3) A combination of multiple channels of pay - per - channel or pay - per - program video progr offered on a multiplexed or time - shifted basis so long as the combined service: (i) consists of commonly- identified video programming; and (ii) is not bundled with any regulated tier of service. K Cable Programming Service as defined herein shall not be inconsistent with the definition as set forth in 47 U.S.C. § 543(1)(2) and 47 C.F.R. § 76.901(b). F. " Cable Communications Service means the provision of television reception, communications and/or entertainment services regulated pursuant to Minn. Stat. § 238.01 as may be amended from time to time for direct or indirect compensation, or as otherwise provided by this Franchise Ordinance, and distributing the same over a Cable Communications System. This definition shall not include telephone services regulated pursuant to Minn. Stat. § 237.01 gl 5gq. as may be amended from time to time. G. " Class IV Cable Communications Channel means a signaling path provided by a Cable Communications System to transmit signals of any type from a Subscriber terminal to another point in the System. H. " Convert er " means an electronic device which converts signals to a frequency acceptable to a television receiver of a Subscriber and by an appropriate selector permits a Subscriber to view all Subscriber signals included in the service. I. "D=" means the cable that connects the ground block on the Subscriber's residence to the nearest feeder cable of the System. • J. =" means the Federal Communications Commission and any legally appointed, designated or elected agent or successor. K. " Franchis e" or " Cable Franchise means this ordinance, as may be amended from time to time, any exhibits attached hereto and made a part hereof, and the regulatory and contractual relationship established hereby. L. " Grantee " is Hutchinson Telephone Company, its agents and employees, lawful successors, transferees or assignees. M. " Gross Revenues means all revenue received from Cable Communications Service, as defined, received directly or indirectly by the Grantee, its affiliates, subsidiaries, parent, or person in which Grantee has financial interest of five percent (5 9 /6) or more from the operation of its System within City including but not limited to Basic Cable Service fees, Cable Programming Service fees, Pay Television fees, Installation and reconnection fees, upgrade and downgrade fees, Converter rental, Lockout Device fees, advertising revenue or other services. The term Gross Revenues shall not include franchise fees, Access Operating Fees, access capital fund fees or any taxes or fees on services famished by Grantee imposed directly on any Subscriber or user by any municipality, state, or other governmental unit and collected by Grantee for such governmental unit nor shall include revenues for signals originating in or passing through the franchise area unless Grantee receives revenue for such signal which has not already 0 3 otherwise been directly or indirectly subject to a franchise fee or similar tax, in which • case said revenues will be considered Gross Revenues for the purpose of this franchise. N. " Installation " means the connection of the System from feeder cable to the point of connection, including Standard Installations and custom installations. O. " Lockout Device means an optional mechanical or electrical accessory to a Subscriber's terminal which inhibits the viewing of a certain program, certain channel, or certain channels provided by way of the Cable Communication System. P. " Pay Television means the delivery over the System of pay - per - channel or pay - per - program audio - visual signals to Subscribers for a fee or charge, in addition to the charge for Basic Cable Service or Cable Programming Services. Q. " Person " is any person, firm, partnership, association, corporation, company, or other legal entity. R. " Standard Installation means any residential installation which can be completed using a Drop of one hundred fifty (150) feet or less. S. "&=" means the surface of, and the space above and below, any public street, road, highway, freeway, lane, alley, path, court, sidewalk, parkway, or drive, or • any easement or right -of -way now or hereafter held by City. T. " Subscriber " means any Person who lawfully receives Cable Television Service. In the case of multiple office buildings or multiple dwelling units, the "Subscriber" means the lessee, tenant or occupant. U. " System " or " Cable System means the facility of the Grantee consisting of a set of closed transmission paths and associated signal generation, reception and control equipment that is designed to provide Cable Service, which includes video progr and which is provided to multiple Subscribers within the City, but such term does not include: (1) a facility that only serves to retransmit the television signals of one or more television broadcast stations; (2) a facility that serves Subscribers without using any Rights -of -Way; (3) a facility of a common carrier which is subject, in whole or in part, to the provisions of Title II of the Communications Act, except that such facility shall be considered a System if such facility is used in the transmission of video programming directly to Subscribers, unless the extent of such use is solely to provide interactive on -demand services; (4) an open video system that complies with 47 U.S.C. § 573; (5) any facilities of any electric utility used solely for operating its electric utility system; or (6) a translator system which receives and rebroadcasts over - the -air signals. A reference to the System in this Franchise refers to any part of such System including, without limitation, Converters. The foregoing definition of "System" shall not be deemed to circumscribe or limit the valid authority of the City to regulate or franchise the 4 • activities of any other communications system or provider of communications service to the full extent permitted by law. "System" or "Cable System" as defined herein shall not be inconsistent with the definitions set forth in applicable law. Any reference to "Cable System" or "System" herein, which system is owned or operated by a Person other than the Grantee, shall be defined the same as this Section 1.2.6. SECTION 2. GRANT OF AUTHORITY AND GENERAL PROVISIONS 2.1 Franchise Required It shall be unlawful for any Person to construct, operate or maintain a Cable Communications System in City unless such Person or the Person for whom such action is being taken shall have first obtained and shall currently hold a valid Franchise Ordinance. It shall also be unlawful for any Person to provide Cable Television Service in City unless such Person shall have first obtained and shall currently hold a valid Franchise Ordinance. All Cable Communications Franchises granted by City shall contain the same substantive terms and conditions. 2.2 Grant of Franchis This Franchise is granted pursuant to the terms and conditions contained herein. • A. The Grantee shall have the right and privilege to construct, erect, operate, and maintain, in, upon, along, across, above, over and under the Streets, alleys, public ways and public places now laid out or dedicated and all extensions thereof, and additions thereto in City, poles, wires, cables, underground conduits, manholes, and other television conductors and fixtures necessary for the maintenance and operation in City of a Cable Communications System as herein defined. The Cable Communications System constructed and maintained by Grantee or its agents shall not interfere with other uses of Streets. Grantee shall make use of existing poles and other facilities available to Grantee to the extent it is technically and economically feasible to do so. B. Notwithstanding the above grant to use Streets, no Street shall be used by Grantee if City, in its sole opinion, determines that such use is inconsistent with the tents, conditions, or provisions by which such Street was created or dedicated, or with the present use of the Street. C. This Franchise shall be nonexclusive, and City reserves the right to grant a similar use of said Streets, alleys, public ways and places, to any Person at any time during the period of this Franchise, provided, however, that any additional Cable Franchise grants shall be under the same substantive terms and conditions as this Franchise. 40 5 D. Grantee shall have the authority to use City easements, public • rights -of -way, Streets and other conduits for the distribution of Grantee's System. The City may require all developers of future subdivisions to allow and accommodate the construction of the System as part of any provisions for utilities to serve such subdivisions. 2.4 Franchise Term This Franchise shall be in effect for a period of fifteen (15) years from the date of acceptance by Grantee, unless renewed, revoked or terminated sooner as herein provided. 2.5 Com; liance with Applicable taws Resolutions and Ordinances The Grantee shall at all times during the life of this Franchise be subject to all lawful exercise of the police power, statutory rights and the right of eminent domain by City. This Franchise shall comply with the Minnesota franchise standards contained in Minn. Stat. § 238.01 g( =. 2.6 Rules of Grantee The Grantee shall have the authority to promulgate such rules, regulations, tetras and conditions governing the conduct of its business as shall be reasonably necessary to enable said Grantee to exercise its rights and perform its obligation under this Franchise and to assure uninterrupted service to each and all of its Subscribers; provided that such rules, regulations, terms and conditions shall not be in conflict with provisions hereto, the rules of the FCC, the laws of the State of Minnesota, City, or any other body having lawful jurisdiction thereof. • 2.7 Territorial Area Involved This Franchise is granted for the corporate boundaries of City, as it exists from time to time. In the event of annexation by City, or as development occurs, any new territory shall become part of the area covered, provided, however, that Grantee shall not be required to extend service beyond its present System boundaries unless there is a minimum of forty (40) homes per cable mile. Access to cable service shall not be denied to any group of potential residential cable Subscribers because of the income of the residents of the area in which such group resides. Grantee shall be given a reasonable period of time to construct and activate cable plant to service annexed or newly developed areas. 2.8 Written Notice All notices, reports, or demands required to be given in writing under this Franchise shall be deemed to be given when delivered personally to any officer of Grantee or City's Administrator of this Franchise or forty-eight (48) hours after it is deposited in the United States mail in a sealed envelope, with registered or certified mail postage prepaid thereon, addressed to the patty to whom notice is being given, as follows: If to City: City of Hutchinson Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 -2439 6 • With copies to: City Attorney Mr. Marc Sebora 101 Main Street South Hutchinson, Minnesota 55350 If to Grantee: Hutchinson Telephone Company 235 Franklin Street S.W. P.O. Box 279 Hutchinson, Minnesota 55350 Attention: General Manager Such addresses may be changed by either party upon notice to the other party given as provided in this Section. 2.9 props to Public Buildings Grantee shall provide Installation of one (1) cable Drop, one (1) cable outlet, and monthly Basic Cable Service without charge to the following institutions and such other public or educational institutions located within one hundred fifty (150) feet of the System which City may designate: Hutchinson City Hall Technical College • Public Schools Hospital (lounge) Bums Manor No redistribution of the free Basic Cable Service provided pursuant to this Section shall be allowed. Additional Drops and/or outlets in any of the above locations will be provided by Grantee at the cost of Grantee's time and material. Alternatively, at the institution's request, said institution may add outlets at its own expense, as long as such installation meets Grantee's standards and provided that any fees for Cable Communications Services are paid. Nothing herein shall be construed as requiring Grantee to extend the System to serve additional institutions as may be designated by City. Grantee shall have one (1) year from the date of City Council designation of additional institution(s) to complete construction of the Drop and outlet. SECTION 3. CONSTRUCTION STANDARDS 3.1 Construction Stand c . If the System or subsequent rebuilds or extensions proposed for the franchise area consist of fewer than one hundred (100) plant miles of cable: A. Within ninety (90) days of the granting of the Franchise, the Grantee shall apply for the necessary governmental permits, licenses, certificates, and authorizations; • 7 B. The energized trunk cable must be extended substantially throughout the • authorized area within one (1) year after receipt of the necessary governmental permits, licenses, certificates, and authorizations and the Persons along the route of the energized cable shall have individual Drops as desired during the same period of time; and C. The above - stated requirements may be waived by City only upon occurrence of acts beyond the reasonable control of Grantee or acts of God. ., M OMMOTIT476TO MV. FITI I a, A. Grantee shall obtain all necessary permits from City before commencing any construction of the System, including the opening or disturbance of any Street, or private or public property within City. Grantee shall strictly adhere to all state and local laws and building and zoning codes currently or hereafter applicable to construction, operation or maintenance of the System in City and give due consideration at all times to the aesthetics of the property. B. The City shall have the right to inspect all construction or installation work performed pursuant to the provisions of the Franchise and to make such tests at its own expense as it shall fmd necessary to ensure compliance with the terms of the Franchise and applicable provisions of local, state and federal law. 3.3 Impair of Streets and Property Any and all Streets or public property or private • property, which are disturbed or damaged during the construction, repair, replacement, relocation, operation, maintenance or reconstruction of the System shall be promptly and fully restored by Grantee, at its expense, to a condition as good as that prevailing prior to Grantee's work, as approved by City in the case of Streets and other public property. If Grantee shall fail to promptly perform the restoration required herein, City shall have the right to put the Streets, public, or private property back into good condition. City reserves its rights to pursue reimbursement for such restoration from Grantee. A. Nothing in this Franchise shall be construed to prevent City from constructing, maintaining, repairing or relocating sewers; grading, paving, maintaining, repairing, relocating and/or altering any Street; constructing, laying down, repairing, maintaining or relocating any water mains; or constructing, maintaining, relocating, or repairing any sidewalk or other public work. B. All System transmission and distribution structures, lines and equipment erected by the Grantee within City shall be located so as not to obstruct or interfere with the proper use of Streets, alleys and other public ways and places, and to cause minimum interference with the rights of property owners who abut any of the said Streets, alleys and other public ways and places, and not to interfere with existing public utility An .a • installations. The Grantee shall furnish to and file with city Administrator the maps, plats, and permanent records of the location and character of all facilities constructed, including underground facilities, and Grantee shall file with City updates of such maps, plats and permanent records annually if changes have been made in the System. C. If at any time during the period of this Franchise City shall elect to alter, or change the grade or location of any Street, alley or other public way, the Grantee shall, at its own expense, upon reasonable notice by City, remove and relocate its poles, wires, cables, conduits, manholes and other fixtures of the System, and in each instance comply with the standards and specifications of City. If City reimburses other occupants of the Street, Grantee shall be likewise reimbursed. D. The Grantee shall not place poles, conduits, or other fixtures of System above or below around where the same will interfere with any gas, electric, telephone, water or other utility fixtures and all such poles, conduits, or other fixtures placed in any Street shall be so placed as to comply with all requirements of City. E. The Grantee shall, on request of any Person holding a moving permit issued by City, temporarily move its wires or fixtures to permit the moving of buildings with the expense of such temporary removal to be paid by the Person requesting the same, and the Grantee shall be given not less than ten (10) days advance notice to arrange for such temporary changes. • F. The Grantee shall have the authority to trim any trees upon and overhanging the Streets, alleys, sidewalks, or public easements of City so as to prevent the branches of such trees from coming in contact with the wires and cables of the Grantee. G. Nothing contained in this Franchise shall relieve any Person from liability arising out of the failure to exercise reasonable care to avoid injuring Grantee's facilities. A. In all areas of City where all other utility lines are placed underground, Grantee shall construct and install its cables, wires and other facilities underground. Amplifier boxes and pedestal mounted terminal boxes may be placed above ground if existing technology reasonably requires, but shall be of such size and design and shall be so located as not to be unsightly or unsafe. B. In any area of City where there are certain cables, wires and other like facilities of a public utility or public utility district underground and at least one operable cable, wire or like facility of a public utility or public utility district suspended above the ground from poles Grantee may construct and install its cables, wires and other facilities from the same pole with the consent of the owner of the pole. • 9 C. Grantee shall be granted access to any easements granted to a public utility, municipal utility or utility district in any areas annexed by City or new developments. D. Erection- Removal and Joint Use of Poles No poles, conduits, or other wire - holding structures shall be erected or installed by the Grantee without prior approval of City with regard to location, height, type and other pertinent aspects. 3.6 Safety Requirements A. The Grantee shall at all times employ ordinary and reasonable care and shall install and maintain in use nothing less than commonly accepted methods and devices for preventing failures and accidents which are likely to cause damage, injuries, or nuisances to the public. B. The Grantee shall install and maintain its System wires, cables, fixtures and other equipment in accordance with the requirements of the National Electric Safety Code and all FCC, state and local regulations, and in such manner that they will not interfere with any installations of city or of any public utility serving City. C. All System structures and all System lines, equipment and connections in, • over, under and upon the Streets, sidewalks, alleys, and public ways and places of City, wherever situated or located, shall at all times be kept and maintained in good condition, order, and repair so that the same shall not menace or endanger the life or property of any Person. SECTION 4. DESIGN PROVISIONS A. Grantee shall provide a System which is capable of delivering a minimum of sixty (60) channels within one (1) year of the Effective Date of this Ordinance. Grantee agrees to use its best efforts to program a minimum of sixty (60) channels with video programming. B. While City and Grantee agree that the System required herein will have the capacity of a minimum of sixty (60) channels, and that both parties desire a System with state -of -the -art design, and that such a system would incorporate fiber optic technology, the parties recognize that technological changes and advances are rapidly occurring such that in the future other system designs may be more advantageous to the parties considering economic and technological factors. Therefore, fiber optic trunk line 10 • at a minimum will be incorporated into the System, unless Grantee determines in its sole discretion that economic and technological factors dictate otherwise. C. All programming decisions remain the sole discretion of Grantee provided that Grantee notifies City and Subscribers in writing thirty (30) days prior to any channel additions, deletions, or realignments, and further subject to Grantee's signal carriage obligations pursuant to 47 U.S.C. §§ 531 -536, and subject to City's rights pursuant to 47 U.S.C. § 545. Grantee shall conduct programming surveys from time to time to obtain input on programming decisions from Subscribers. 4.2 Operation and Maintenance of System The Grantee shall render effective service, make repairs promptly, and interrupt service only for good cause and for the shortest time possible. Such interruption, to the extent feasible, shall be preceded by notice in accordance with Section 2.9 herein and shall occur during periods of minimum use of the System. 4.3 Technical Standards The technical standards used in the operation of the System shall comply, at minimum, with the technical standards promulgated by the FCC relating to cable communications systems pursuant to the Federal Communications Commission's rules and regulations and found in 47 C.F.R. §§ 76.601 to 76.630 (Subpart K), as may be amended or modified from time to time, which regulations are expressly incorporated herein by reference. 4.4 Special Testing City may require special testing of a location or locations within • the System if there is a particular matter of controversy or unresolved complaints pertaining to such location(s). Demand for such special tests may be made on the basis of complaints received or other evidence indicating an unresolved controversy or noncompliance. Such tests shall be limited to the particular matter in controversy or unresolved complaints. The City shall endeavor to so arrange its request for such special testing so as to minimize hardship or inconvenience to Grantee or to the Subscribers caused by such testing. Before ordering such tests, Grantee shall be afforded thirty (30) days to correct problems or complaints upon which tests were ordered. The City shall meet with Grantee prior to requiring special tests to discuss the need for such and, if possible, visually inspect those locations which are the focus of concern. If, after such meetings and inspections, City wishes to commence special tests and the thirty (30) days have elapsed without collection of the matter in controversy or unresolved complains, the tests shall be conducted by a qualified engineer selected by City. In the event that special testing is required by City to determine the source of technical difficulties, the cost of said testing shall be home by the Grantee if the testing reveals the source of the technical difficulty to be within Grantee's reasonable control. If the testing reveals the difficulties to be caused by factors which are beyond Grantee's reasonable control then the cost of said test shall be home by City. 4.5 F R o= . The results of tests required to be filed by Grantee with the FCC shall also be copied to City. 4.6 Nonvoice Return Capability Grantee is required to use cable having the technical capacity for nonvoice return communications. 0 11 4.7 Lockout Device Upon the request of a Subscriber, Grantee shall provide by sale or lease a Lockout Device. SECTION 5. SERVICES PROVISIONS A. The City may regulate rates for the provision of cable service, equipment, or any other communications service provided over the System to the extent allowed under federal or state law(s). In exercising its jurisdiction to regulate any such rates, City will adhere to regulations adopted by the Federal Communications Commission at 47 C.F.R. § 76.900 Z Seq. as they may be amended from time to time. B. A list of Grantee's current Subscriber rates and charges shall be maintained on file with City and shall be available for public inspection. Grantee shall give City and Subscribers written notice of any change in a rate or charge no less than thirty (30) days prior to the effective date of the change. C. In the event that City elects to exercise its jurisdiction over locally regulatable rates, it shall, after notice, hold a public hearing for the consideration of views • of interested parties with respect to initial rates filed and any subsequent proposed changes in rates. 5.2 Sales Procedures Grantee shall not exercise deceptive sales procedures when marketing its Cable Television Services within City. Grantee shall have the right to market its cable services door -to -door during reasonable hours consistent with local ordinances and regulation. 5.3 A. Grantee shall have a publicly listed toll -free telephone number and be operated so as to receive Subscriber complaints and requests on a twenty-four (24) hour -a -day, seven (7) days -a -week basis. B. Grantee shall maintain adequate numbers of telephone lines and personnel to respond in a timely manner to schedule service calls and answer Subscriber complaints or inquiries in a manner consistent with regulations adopted by the Federal Communications Commission at 46 C.F.R § 76.309. C. Subscriber requests for repairs shall be performed, to the extent possible, within twenty-four (24) hours of the request unless conditions beyond the control of Grantee prevent such performance. 12 D. Subject to the privacy provisions of 47 U.S.C. § 521 _Q1 =., City and Grantee shall prepare and maintain written records of all complaints made to them and the resolution of such complaints, including the date of such resolution. Such written records shall be on file at the office of Grantee. Grantee shall provide City with a written summary of such complaints and their resolution on a bi- annual basis. 5.4 Subscriber Contacts Grantee shall submit any Subscriber contract utilized to City. If no written contract exists, Grantee shall file with the City Clerk a document completely and concisely stating the terms of the residential Subscriber contract offered to customers, specifically including the length of the Subscriber contract. The length and terms of any Subscriber contract shall be available for public inspection during normal business hours. 5.5 Refund Policv In the event a Subscriber established or terminates service and receives less than a full month's service, Grantee shall prorate the monthly rate on the basis of the number of days in the period for which service was rendered to the number of days in the billing. 5.6 Office Policv In the event the existing Hutchinson business office is closed by Grantee, Grantee agrees to maintain a local drop box for receiving Subscriber payments and Grantee agrees to either maintain or arrange for a location where equipment can be dropped off or exchanged as is necessary or, in the alternative, establish a system for having the equipment • picked up at the Subscriber residence. In all events, Grantee agrees to maintain a trained cable technician assigned to Hutchinson. SECTION 6. PUBLIC ACCESS PROVISIONS A. City or its designee is hereby designated to operate, administer, promote, and manage access (public, education, and government programming) (hereinafter "PEG access ") to the Cable System established pursuant to this Section 6. Grantee shall have no responsibility whatsoever for PEG access except as expressly stated in this Section 6. B. Grantee shall dedicate three (3) channels for PEG access use as follows: public access, educational access, and government access. All residential Subscribers who receive all or any part of the total services offered on the System shall be eligible to receive all of said three access channels at no additional charge. One (1) channel shall be activated upon the effective date of this Franchise and thereafter maintained, with the two (2) additional channels to be activated upon City request after the completion of the System. However, nothing herein shall be construed to diminish the City's rights pursuant to Minn. Stat. § 238.084, incorporated herein by reference. City shall provide ninety (90) days' prior written notice to Grantee of City's intent to activate access channels and shall • 13 allow Grantee a reasonable time to vacate said channel(s) and/or rearrange program • services to accommodate City's request. Grantee shall use its best efforts, provided the incumbent cable operator uses its best efforts, to coordinate the same PEG channel alignment as the incumbent cable operator. C. Pursuant to Section 6.1(B) herein. Grantee shall provide to each of its Subscribers who receive all, or part of, the total services offered on the System, reception on at least one (1) specially designated access channel available for use by the general public on a first -come, first- served, nondiscriminatory basis. The specially designated access channel may be used by local education authorities and local government on a first -come, first serve, nondiscriminatory basis during those hours when the channel is not in use by the general public. During those hours that the specially designated access channel is not being used by the general public, local educational authorities or local government, the Grantee shall lease time to commercial or noncommercial users on a first -come, first -serve, nondiscriminatory basis if the demand for that time arises. The Grantee may also use the specially designated access channel for local origination during those hours when the channel is not in use by the general public, local educational authorities, local government or commercial or noncommercial users who have leased time. The VHF spectrum must be used for the first specially designated access channel required in the section. Grantee shall designate the channel locations of any other access channels. Grantee and City shall mutually agree on reasonable terms and conditions for providing adequate space in Grantee's headend facility to accommodate playback • equipment for cablecasting PEG access programming; provided, however, that Grantee shall not be obligated to expand its headend to accomplish this objective. 6.2 Charges for Use Channel time and playback of prerecorded pro grammin g on the specially designated access channel must be provided without charge to the general public, except that personnel, equipment and production costs may be assessed for live studio presentations exceeding five (5) minutes in length. Charges for production costs must be consistent with the goal of affording the public a low -cost means of television access. MNEOF . � : - A. City shall implement rules for use of any specially designated access channels. The initial access rules and any amendments thereto shall be maintained on file with City and available for public inspection during normal business hours. B. Prior to the cablecast of any program on any PEG access channel established herein, City shall require any Person who requests access (public, education, and government) to the System to provide written certification in a form and substance acceptable to Grantee and City which releases, indemnifies and holds harmless City, Grantee and their respective employees, offices, agents, and assigns from any liability, cost, damages and expenses, including reasonable expenses for legal fees, arising or connected in any way with said program. • 14 6.4 Capital Gran . Grantee shall provide to City a capital equipment grant in the amount of Twenty Thousand Dollars ($20,000.00) (hereinafter "Capital Grant" or "Grant ") solely for the acquisition of PEG equipment. Said Grant shall be provided to City in accordance with the following schedule: i. Ten Thousand Dollars ($10,000) on August 1, 2001; and ii. Ten Thousand Dollars ($10,000) on August 1, 2002. Upon request by City, Grantee shall act as purchasing agent for City in the acquisition of said equipment to allow City to take advantage of Grantee's bulk purchasing power. Grantee shall have no obligation to purchase or provide access equipment beyond that stated herein, or to maintain, repair or replace any access equipment. Grantee shall also collect on behalf of City a per Subscriber fee of Eighty-Five Cents (.85) per month solely to fund access - related expenditures (hereinafter "Access Operating Fee "); provided, however, that in the event Grantee becomes subject to "effective competition" as that term is defined in 47 U.S.C. § 521.01 fS =., as amended from time to time, and specifically including Video Dialtone (VDT), as defined from time to time by the FCC, and/or Grantee experiences a six and one -half percent (6.5 %) decrease in the number of Expanded Basic Subscribers in any one year period calculated upon a yearly comparison of the number of • Subscribers on December 31" of each year, the Access Operating Fee shall, following ninety (90) days written notice to City, be reduced to the level of expenditure at which the competitive provider, if any, is obligated or no less than thirty-five cents ($.35) per Subscriber per month. Actual receipts shall be payable on a monthly basis to City. City and Grantee may agree to increase the Access Operating Fee on an annual basis. 6.5 Periodic Evaluation Upon written request from City to Grantee, Grantee and City shall meet to evaluate the effect of Section 6.4, above. Both patties agree to discuss any proposal for modification presented by the other patty. Nothing herein shall presume or require consent to any proposal for modification. Modifications may only occur by mutual written consent of both parties. The notice and meeting contemplated herein shall be required to occur no more than every three (3) years after adoption of this Ordinance, however, nothing shall prevent mutually and upon negotiations between both parties at any time. 0 15 SECTION 7. to OPERATION AND ADMINISTRATION PROVISIONS 7.1 Franchise Fee A. Grantee shall pay to City a Franchise Fee in an annual amount equal to five percent (5 %) of its annual Gross Revenues. B. Payments due City under this provision shall be payable quarterly. The payment shall be made within ninety (90) days of the end of each of Grantee's fiscal quarters together with a brief report showing the basis for the computation. C. All amounts paid shall be subject to audit and recomputation by City and acceptance of any payment shall not be construed as an accord that the amount paid is in fact the correct amount. 7.2 Access to Records The City shall have the right to inspect, upon reasonable notice, at any time during normal business hours, those records maintained by Grantee which relate to System operations and to Gross Revenues, subject to the privacy provisions of 47 U.S.C. § 521 Ql =q. ( " Cable Act "). 7.3 Reports to be Filed with Citv Grantee shall prepare and furnish to City, at the times and in the form prescribed. such reports with respect to the operations, affairs, transactions or property, as they relate to the System, which Grantee and City may agree upon. SECTION 8. GENERAL FINANCIAL AND INSURANCE PROVISIONS N -1 l , 111.1 i-11 A. At the time the Franchise becomes effective and at all times thereafter, until the Grantee has liquidated all of its obligations with the City, the Grantee shall famish a bond to City in the amount of Ten Thousand Dollars ($10,000) in a form and with such sureties as reasonably acceptable to City. This bond will be conditioned upon the faithful performance of the Grantee according to the terms of the Franchise and upon the further condition that in the event the Grantee shall fail to comply with any law, ordinance or regulation governing the Franchise, there shall be recoverable jointly and severally from the principal and surety of the bond any damages or loss suffered by City as a result, including the full amount of any compensation, indemnification or cost of removal or abandonment of any property of the Grantee, plus a reasonable allowance for attorneys' fees and costs, up to the full amount of the bond, and further guaranteeing payment by the Grantee of claims, liens and taxes due City which arise by reason of the construction, operation, or maintenance of the System. The rights reserved by City with respect to the bond are in addition to all other rights City may have under the Franchise AIL re • or any other law. City may, from year to year, in its sole discretion, reduce the amount of the bond. B. If at any time Grantee undertakes additional construction of the System in City, by way of a line extension, rebuild, upgrade. or otherwise, with a projected cost in excess of Seventy Thousand and no /100 Dollars ($70,000.00), Grantee shall provide a bond to City in the amount equivalent to fifteen percent (15 %) of the projected additional construction cost and shall maintain such bond during the term of said additional construction. Upon completion of said additional construction, Grantee shall provide written notice to City. Within thirty (30) day of receipt of notice of completion of said additional construction, City shall give written notice to Grantee indicating whether City agrees the construction is complete or specifying those items of construction which City determines are not complete. At such time as City and Grantee mutually agree that said additional construction of the System is complete, Grantee shall provide to City a bond in the amount equal to the bond existing immediately before the commencement of said additional construction. Nothing herein shall be construed to require Grantee to maintain more than one (1) bond with City. C. The time for Grantee to correct any violation or liability, shall be extended by City if the necessary action to correct such violation or liability is of such a nature or character as to require more than thirty (30) days within which to perform, provided Grantee provides written notice that it requires more than thirty (30) days to correct such • violations or liability, commences the corrective action within the thirty (30) days period and thereafter uses reasonable diligence to correct the violation or liability. D. In the event this Franchise is canceled by reason of default of Grantee or revoked, City shall be entitled to collect from the performance bond that amount which is attributable to any damages sustained by City pursuant to said default or revocation. Grantee, however, shall be entitled to the return of such performance bond, or portion thereof, as remains at the expiration of the term of the Franchise. E. The rights reserved to City with respect to the performance bond are in addition to all other rights of City whether reserved by this Franchise or authorized by law, and no action, proceeding or exercise of a right with respect to the performance bond shall affect any other right City may have. A. At the time of acceptance of this Franchise, Grantee shall deliver to City an irrevocable and unconditional Letter of Credit, in form and substance acceptable to City, from a National or State bank approved by City, in the amount of Two Thousand and 00 /100 ($2,000.00) Dollars. • 17 B. The Letter of Credit shall provide that funds will be paid to City, upon • written demand of City, and in an amount solely determined by City in payment for penalties charged pursuant to this section, in payment for any monies owed by Grantee pursuant to its obligations under this Franchise, or in payment for any damage incurred as a result; of any acts or omissions by Grantee pursuant to this Franchise. C. In addition to recovery of any monies owed by Grantee to City or damages to City as a result of any acts or omissions by Grantee pursuant to the Franchise. City in its sole discretion may charge to and collect from the Letter of Credit the following penalties: 1. For failure to complete the System within one (1) year as provided herein, unless City approves the delay, the penalty shall be One Hundred Dollars ($100) per day for each day, or part thereof, such failure occurs or continues. 2. For failure to provide data, documents, reports or information or to cooperate with City during an application process or system review or as otherwise provided herein, the penalty shall be Fifty Dollars ($50) per day for each day, or part thereof, such failure occurs or continues. 3. For failure to comply with any of the provision of this Franchise for which • a penalty is not otherwise specifically provided pursuant to this paragraph C, the penalty shall be Fifty Dollars ($50) per day for each day, or part thereof, such failure occurs or continues. 4. For failure by Grantee to modify the System or to provide additional services within 180 days after being required by binding arbitration the penalty shall be Fifty Dollars ($50) per day for each day, or part thereof, such failure occurs or continues. 5. Forty -five (45) days following notice from City of a failure of Grantee to comply with construction, operation or maintenance standards, the penalty shall be Fifty Dollars ($50) per day for each day, or part thereof, such failure occurs or continues. 6. For failure to provide the services Grantee has proposed, including, but not limited to, the implementation and the utilization of the access channels and the making available for use of the equipment and other facilities, the penalty shall be Fifty Dollars ($50) per day for each day, or part thereof, such failure occurs or continues. 7. Each violation of any provision of this Franchise shall be considered a separate violation for which a separate penalty can be imposed. • U • D. Exclusive of the contractual penalties set out above in this section, a violation by Grantee of any provision of this Franchise is a misdemeanor. E. Whenever City finds that Grantee has violated one or more terms, conditions or provisions of this Franchise, a written notice shall be given to Grantee informing it of such violation. At any time after thirty (30) days (or such reasonable time which is necessary to cure the alleged violation) following local receipt of notice, provided Grantee remains in violation of one or more terms, conditions or provisions of this Franchise, in the sole opinion of City, City may draw from the Letter of Credit all penalties and other monies due City from the date of the local receipt of notice F. Whenever a penalty has been assessed, Grantee may, within thirty (30) days of local receipt of notice, notify City that there is a dispute as to whether a violation or failure has, in fact, occurred. Such notice by Grantee to City shall specify with particularity the matters disputed by Grantee. City shall hear Grantee's dispute at the next regularly scheduled Council meeting. City shall supplement the Council decision with written findings of fact. 2. Upon determination by City that no violation has taken place, City shall • refund to Grantee, with interest and costs to Grantee of drawing on the Letter of Credit, all monies drawn from the Letter of Credit by reason of the alleged violation. G. If said Letter of Credit or any subsequent Letter of Credit delivered pursuant thereto expires prior to fifteen (15) months after the expiration of the term of this Franchise, it shall be renewed or replaced during the term of this Franchise to provide that it will not expire earlier than fifteen (15) months after the expiration of this Franchise. The renewed or replaced Letter of Credit shall be on the same form and with a bank authorized herein and for the full amount stated in paragraph A of this section. H. If City draws upon the Letter of Credit or any subsequent Letter of Credit delivered pursuant hereto, in whole or in part, Grantee shall replace the same within fifteen (15) days and shall deliver to City a like replacement Letter of Credit for the full amount stated in paragraph A of this section as a substitution of the previous Letter of Credit. I. If any Letter of Credit is not so replaced, City may draw on said Letter of Credit for the whole amount thereof and hold the proceeds, without interest, and use the proceeds to pay costs incurred by City in performing and paying for any or all of the obligations, duties and responsibilities of Grantee under this Franchise that are not performed or paid by Grantee pursuant hereof, including attorneys' fees incurred by the • 19 City in so performing and paying. The failure to replace any Letter of Credit may also, at f the option of the City, be deemed a default by Grantee under this Franchise. The drawing on the Letter of Credit by City, and use of the money so obtained for payment or performance of the obligations, duties and responsibilities of Grantee which are in default, shall not be a waiver or release of such default. J. The collection by City of any damages, monies or penalties from the Letter of Credit shall not affect any other right or remedy available to City, nor shall any act, or failure to act, by City pursuant to the Letter of Credit, be deemed a waiver of any right of City pursuant to this Franchise or otherwise. A. City, its officers, boards, committees, commissions, elected officials, employees and agents shall not be liable for any loss or damage to any real or personal property of any Person, or for any injury to or death of any Person, arising out of or in connection with the construction, operation, maintenance, repair or removal of or other action or event with respect to the System. B. Grantee shall indemnity, defend, and hold harmless City, its officers, boards, committees, commissions, elected officials, employees and agents, from and against all liability, damages, and penalties which they may legally be required to pay as • a result of the exercise of the Franchise, except claims because of City's own programming. C. Nothing in this Franchise relieves a Person from liability arising out of the failure to exercise reasonable care to avoid injuring the Grantee's facilities while perfomring work connected with grading, regarding, or changing the line of a Street or public place or with the construction or reconstruction of a sewer or water system. D. In order for City to assert is rights to be indemnified, defended, and held harmless, City must with respect to each claim: 1. Promptly notify Grantee in writing of any claim or legal proceeding which gives rise to such right; 2. Afford Grantee the opportunity to participate in and fully control any compromise, settlement or other resolution or disposition of any claim or proceeding; and 3. Fully cooperate with reasonable requests of Grantee, at Grantee's expense, in its participation in, and control, compromise, settlement or resolution or other disposition of such claim or proceeding subject to paragraph two (2) above. • FIE • 8.4 Insurance A. As a part of the indemnification provided in Section 8.3, but without limiting the foregoing, Grantee shall file with its acceptance of this Franchise, and at all times thereafter maintain in full force and effect at its sole expense, a comprehensive general liability insurance policy, including contractual liability coverage, in protection of City in its capacity as such, its officers, elected officials, boards, commissions, agents and employees. The policy or policies shall name as additional insured City, and their capacity as such, their officers, agents and employees. The policies of insurance shall be in the sum of not less than Three Hundred Thousand Dollars ($300,000) for personal injury or death of any one Person, and One Million Dollars ($1,000,000) for personal injury or death of two or more Persons in any one occurrence, Three Hundred Thousand Dollars ($300,000) for property damage to any one person and One Million Dollars ($1,000,000) for property damage resulting from any one act or occurrence. B. The policy or policies of insurance shall be maintained by Grantee in full force and effect during the entire term of the Franchise. Each policy of insurance shall contain a statement on its face that the insurer will not cancel the policy or fail to renew the policy, whether for nonpayment of premium, or otherwise, and whether at the request of Grantee or for other reasons, except after thirty (30) days' advance written notice have been provided to City. • SECTION 9. SALE, ABANDONMENT, TRANSFER AND REVOCATION OF FRANCHISE ► :•I .i ., A. In addition to all other rights which City has pursuant to law or equity, City reserves the right to revoke, terminate or cancel this Franchise, and all rights and privileges pertaining thereto, if after the hearing required by 9.2B herein, it is determined that: 1. Grantee has violated any material provision of this Franchise; or 2. Grantee has attempted to evade any of the material provisions of the Franchise; or 3. Grantee has practiced fraud or deceit upon City or Subscriber. B. City may revoke this Franchise without the hearing required by 9.2B herein if Grantee is adjudged a bankrupt. • 21 A. City shall provide Grantee with written notice of a cause for revocation and the intent to revoke and shall allow Grantee sixty (60) days subsequent to receipt of the notice in which to correct the violation or to provide adequate assurance of performance in compliance with the Franchise. Together with the notice required herein, City shall provide Grantee with written findings of fact which are the basis of the revocation. B. Grantee shall be provided the right to a public hearing affording due process before the City Council prior to revocation, which public hearing shall follow the sixty (60) day notice provided in paragraph (A) above. City shall provide Grantee with written notice of its decision together with written findings of fact supplementing said decision. C. After the public hearing and upon written determination by City to revoke the Franchise, Grantee may appeal said decision with an appropriate state or federal court or agency. D. During the appeal period, the Franchise shall remain in full force and effect unless the term thereof sooner expires. E. Upon satisfactory correction by Grantee of the violation upon which said • notice was given as determined in the City's sole discretion, the initial notice shall become void. 9.3 Abandonment of Service Grantee may not abandon the System or any portion thereof without having first given three (3) months written notice to City. Grantee may not abandon the System or any portion thereof without compensating City for damages resulting from the abandonment. A. In the event of termination or forfeiture of the Franchise, City shall have the right to require Grantee to remove all or any portion of the System from all Streets and public property within City. B. If Grantee has failed to commence removal of System, or such part thereof as was designated by City, within one hundred twenty (120) days after written notice of City's demand for removal is given, or if Grantee has failed to complete such removal within twelve (12) months after written notice of Citys demand for removal is given, City shall have the right to declare all right, title, and interest to the System to be in City with all rights of ownership including, but not limited to, the right to operate the System f►4? or transfer the Svstem to another for operation by it pursuant to the provisions of 47 . U.S.C. § 547. A. No sale, transfer, or "fundamental corporate change," as defined in Minn. Stat. § 238.083, of this Franchise shall take place until the parties to the sale, transfer, or fundamental corporate change file a written request with City for its approval, provided, however, that said approval shall not be required where Grantee grants a security interest in its Franchise and assets to secure an indebtedness. B. City shall have thirty (30) days from the time of the request to reply in writing and indicate approval of the request or its determination that a public hearing is necessary due to potential adverse affect on Grantee's Subscribers resulting from the sale or transfer. Such approval or determination shall be expressed by Council Resolution within thirty (30) days of receipt of said request, or the request shall be deemed approved as a matter of law. C. If a public hearing is deemed necessary pursuant to (B) above, such hearing shall be commenced within thirty (30) days of such determination and notice of any such hearing shall be given in accordance with local law or fourteen (14) days prior to the hearing by publishing notice thereof once in a newspaper of general circulation in • City. The notice shall contain the date, time and place of the hearing and shall briefly state the substance of the action to be considered by City. D. Within thirty (30) days after the closing of the public hearing, City shall approve or deny in writing the sale or transfer request. City shall set forth in writing with particularity its reason(s) for denying approval. City shall not unreasonably withhold its approval. E. The parties to the sale or transfer of the Franchise only, without the inclusion of the System in which substantial construction has commenced, shall establish that the sale or transfer of only the Franchise will be in the public interest. F. Any sale or transfer of stock in Grantee so as to create a new controlling interest in the System shall be subject to the requirements of this Section 9.05. The term "controlling interest" as used herein is not limited to majority stock ownership, but includes actual working control in whatever manner exercised. G. In no event shall a transfer or assignment of ownership or control be approved without the transferee becoming a signatory to this Franchise and assuming all rights and obligations thereunder, and assuming all other rights and obligations of the transferor to the City. • 23 H. In the event of any proposed sale or assignment pursuant to paragraph (A) • of this Section, City shall have the right of first refusal of any bona fide offer to purchase the System. Bona fide offer, as used in this Section, means an offer received by the Grantee which it intends to accept subject to City's rights under this Section. This written offer must be conveyed to City along with the Grantee's written acceptance of the offer contingent upon the rights of City provided for in this Section. City shall be deemed to have waived its rights under this Section in the following circumstances: 1. If it does not indicate to Grantee in writing, within 30 days of notice of a proposed sale or assignment, its intention to exercise its right of purchase; or 2. It approves the assignment or sale of the Franchise as provided within this Section. SECTION 10. PROTECTION OF INDIVIDUAL RIGHTS 10.1 Discriminatory Practices_ Prohibited Grantee shall not deny service, deny access, or otherwise discriminate against Subscribers or general citizens on the basis of race, color, religion, national origin, sex or age. Grantee shall comply at all times with all other applicable • federal, state, and city laws, and all executive and administrative orders relating to nondiscrimination. A. No signals including signals of a Class IV Channel may be transmitted from a Subscriber terminal for purposes of monitoring individual viewing patterns or practices without the express written permission of the Subscriber. The request for such permission shall be contained in a separate document with a prominent statement that the Subscriber is authorizing the permission in full knowledge of its provisions. Such written permission shall be for a limited period of time not to exceed one (1) year which shall be renewed at the option of the Subscriber. No penalty shall be invoked for a Subscriber's failure to provide or renew such authorization. The authorization shall be revocable at any time by the Subscriber without penalty of any kind whatsoever. Such permission shall be required for each type or classification of Class IV Channel activity planned for the purpose of monitoring individual viewing patterns or practices. B. No information or data obtained by monitoring transmission of a signal from a Subscriber terminal, or any other means, including but not limited to lists of the names and addresses of such Subscribers or any lists that identify the viewing habits of Subscribers shall be sold or otherwise made available to any party other than to Grantee and its employees for internal business use, and also to the Subscriber subject of that • 24 • information, unless Grantee has received specific written authorization from the Subscriber to make such data available. C. Written permission from the Subscriber shall not be required for the conducting of System wide or individually addressed electronic sweeps for the purpose of verifying System integrity or monitoring for the purpose of billing. Confidentiality of such information shall be subject to the provision set forth in paragraph (B) of this Section. SECTION 11. UNAUTHORIZED CONNECTIONS AND MODIFICATIONS 11.1 Unauthorized Connections or Modifications Prohibited It shall be unlawful for any firm, Person, group, company, corporation, or governmental body or agency, without the express consent of the Grantee, to make or possess, or assist anybody in making or possessing, any connection, extension, or division, whether physically, acoustically, inductively, electronically or otherwise, with or to any segment of the System. 11.2 Removal or Destruction Prohibited It shall be unlawful for any firm, Person, group, company, corporation, or government body or agency to willfully interfere, tamper, remove, obstruct, or damage, or assist thereof, any part or segment of the System for any purpose whatsoever. • 11.3 Penalty Any firm, Person, group, company, corporation or government body or agency found guilty of violating this section may be fined not less than Twenty Dollars ($20.00) and the costs of the action nor more than Five Hundred Dollars ($500.00) and the costs of the action for each and every subsequent offense. Each continuing day of the violation shall be considered a separate occurrence. SECTION 12. MISCELLANEOUS PROVISIONS 12.1 Franchise Renewal Any renewal of this Franchise shall be done in accordance with applicable federal, state and local laws and regulations. 12.2 Work Performed by Others All provisions of this Franchise shall apply to any subcontractor or others performing any work or services pursuant to the provisions of this Franchise. Grantee shall provide notice to City of the name(s) and address(es) of any entity, other than Grantee, which performs substantial services pursuant to this Franchise. 12.3 Amendment of Franchise inn .e . Grantee and City may agree, from time to time, to amend this Franchise. Such written amendments may be made subsequent to a review session pursuant to Section 12.7 or at any other time if City and Grantee agree that such an amendment will be in the public interest or if such an amendment is required due to changes in • 25 federal, state or local laws. City shall act pursuant to local law pertaining to the ordinance amendment process. •n. ,"I - 8 - .-. A. If any federal or state law or regulation shall require or permit City or Grantee to perform any service or act or shall prohibit City or Grantee from performing any service or act which may be in conflict with the terms of this Franchise, then as soon as possible following knowledge thereof, either party shall notify the other of the point in conflict believed to exist between such law or regulation. Grantee and City shall conform to state laws and rules regarding cable communications not later than one year after they become effective, unless otherwise stated, and to conform to federal laws and regulations regarding cable as they become effective. B. If any term, condition or provision of this Franchise or the application thereof to any Person or circumstance shall, to any extent, be held to be invalid or unenforceable, the remainder hereof and the application of such term, condition or provision to Persons or circumstances other than those as to whom it shall be held invalid or unenforceable shall not be affected thereby, and this Franchise and all the terms, provisions and conditions hereof shall, in all other respects, continue to be effective and complied with provided the loss of the invalid or unenforceable clause does not substantially alter the agreement between the parties. In the event such law, rule or • regulation is subsequently repealed, rescinded, amended or otherwise changed so that the provision which had been held invalid or modified is no longer in conflict with the law, rules and regulations then in effect, said provision shall thereupon return to full force and effect and shall thereafter be binding on Grantee and City. 12.5 Nonenforcement by City. Grantee shall not be relieved of its obligations to comply with any of the provisions of this Franchise by reason of any failure or delay of City to enforce prompt compliance. Any waiver by City of a breach or violation of any provision of this Franchise shall not operate as or be construed to be a waiver of any subsequent breach or violation. 12.6 Administration of Franchise The City Administrator or other City designee shall have continuing regulatory jurisdiction and supervision over the System and the Grantee's operation under the Franchise. The City may issue such reasonable rules and regulations concerning the construction, operation and maintenance of the System as are consistent with the provisions of the Franchise and law. 12.7 Periodic Evaluation The field of cable communications is rapidly changing and may see many regulatory, technical, financial, marketing and legal changes during the term of this Franchise. Therefore, in order to provide for a maximum degree of flexibility in this Franchise, and to help achieve a continued advanced and modem System, the following evaluation provisions shall apply: 0 26 • A. The City may require evaluation sessions at any time during the term of this Franchise. upon thirty days written notice to Grantee, provided, however, there shall not be more than one review session during each four (4) year period commencing on the Effective Date of this Franchise. B. All evaluation sessions shall be open to the public and notice of sessions published in the same way as a legal notice. Grantee shall notify its Subscribers of all evaluation sessions by announcement on at least one (1) Basic Service channel of the System between the hours of 7:00 p.m. and 9:00 p.m. for five (5) consecutive days preceding each session. C. Topics which may be discussed at any evaluation session may include, but are not limited to, application of new technologies, System performance, programming offered, access channels, facilities and support, municipal uses of cable, customer complaints, amendments to this Franchise, judicial rulings, FCC rulings, line extension policies and any other topics City and Grantee deem relevant. D. As a result of a periodic review or evaluation session, City and Grantee shall develop such changes and modifications to the terms and conditions of the Franchise, as are mutually agreed upon and which are both economically and technically feasible. • 12.8 Citizens Advisory Board The City may appoint a citizen advisory body to monitor the performance of the Grantee pursuant to the Franchise and advise City of same. As a result of any periodic evaluation session as promulgated in Section 12.7, the advisory body may submit a report to City and Grantee assessing the Grantee's performance according to the terms of the Franchise and make recommendations to City regarding the System's operations. 12.9 Rivht_c Cumulative All rights and remedies given to City by this Franchise shall be in addition to and cumulative with any and all other rights and remedies, existing or implied, now or hereafter available to City, at law or in equity, and such rights and remedies shall not be exclusive, but each and every right and remedy specifically given by this Franchise or otherwise existing or given may be exercised from time to time and as often and in such order as may be deemed expedient by City and the exercise of one or more rights or remedies shall not be deemed a waiver of the right to exercise at the same time or thereafter any other right or remedy. 12.10 Grantee Acknowledgment of Validity of Franchise Grantee acknowledges that it has had an opportunity to review the terms and conditions of this Franchise and that under current law Grantee believes that said terms and conditions are not unreasonable or arbitrary, and that Grantee believes City has the power to make the terms and conditions contained in this Franchise. 0 27 SECTION 13. • PUBLICATION EFFECTIVE DATE; ACCEPTANCE AND EXHIBITS 13.1 Publication Effective Date This Franchise shall be published in accordance with applicable Minnesota law. The effective date of this Franchise shall be the date of acceptance by Grantee in accordance with the provisions of Section 13.2. y� 1 A. Grantee shall accept this Franchise within sixty (60) of its enactment by the City Council, unless the time for acceptance is extended by City. Such acceptance by the Grantee shall be deemed the grant of this Franchise for all purposes. In the event acceptance does not take place, this Franchise and any and all rights previously granted to Grantee shall be null and void. B. Upon acceptance of this Franchise, Grantee shall be bound by all the terms and conditions contained herein. C. Grantee shall accept this Franchise in the following manner: (1) This Franchise will be properly executed and acknowledged by Grantee and delivered to City. • (2) Grantee shall have continuing responsibility for this Franchise, and if Grantee be a subsidiary or wholly -owned corporate entity of a parent corporation, performance of this Franchise shall be secured by a written guarantee of the parent corporation in a form and substance acceptable to City, which shall be delivered with the executed Franchise. (3) With its acceptance, Grantee shall also deliver any grant payments, performance bond and insurance certificates required herein that have not previously been delivered. 28 • Passed and adopted this _ day of 2000. • ATTEST: IIn Its City Administrator CITY OF HUTCHINSON By Its Mayor ACCEPTED: This Franchise is accepted and we agree to be bound by its terms and conditions. Date: to G'. \Hutchrn an 52801'fmchiu Oidinence \Telephone Co Ft him 090700.doc HUTCHINSON TELEPHONE COMPANY 1189088.2 29 C 0 Police/Emergency Management Services 10 FnnkHn Stmt SW Hutchhnom NIN 55350.2464 320.587.22421Fa 320.587.6427 The Honorable Marlin Torgerson City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Dear Mayor Torgerson: The 26'" Annual Arts and Crafts Festival ! Taste of Hutchinson sponsored by the Hutchinson Area Chamber of Commerce will be held Friday, September 15 from 10:00 a.m. to 6:30 p.m. and Saturday, September 16 from 9:00 a.m. to 5:00 p.m. Because of the difficuffies we have encountered in the past, due to enforcement action we have taken along Jefferson Street regarding parking complaints, I would like to request that the council pass a resolution temporarily suspending the parking restrictions. I would request that parking be allowed on the west side of Jefferson Street from Washington Avenue to Fifth Avenue SE. These five blocks are currently signed • °No Parking Bike Lane" on the west side. I would request that this temporary easement in parking enforcement be in place from 6:00 a.m. on Friday the 15 until 6:00 p.m. on Saturday the 16 The police department would work with the street department in coordinating the marking of the signs. I would also request your permission to allow the former Simonson's Lumber property to be used for overnight vendor parking. I spoke with Dolf Moon about this possibility and he does not see a problem. Due to traffic congestion problems along Main Street and around Library Square during this weekend we are also going to move the weekly Saturday Farmer's Market to First Avenue SW between Franklin Street and Glen Street. Please advise us of your wishes. Respectfully, HUTCHINSO POLICE SERVICES David E. Edandson Lieutenant • DEE:Ikg August 24, 2000 • Hutchinson Charter Amendment Question #1 (Option 1) Shall the Hutchinson City Charter be amended by dividing the City into three separate wards, with the citizens in each ward voting for one Ward Council member, and one Council member at large, rather than voting for all four Council members at large, as allowed by the present Charter? • Hutchinson Charter Amendment Question #1 (Option 2) Shall the Hutchinson City Charter which presently allows all eligible voters to vote for all four Council members at large, be replaced by a system which divides the City into three separate wards with the citizens in each ward voting for one Ward Council member and one Council member at large? E �—O—, Hutchinson Charter Amendment Question #2 (Option 1) Shall the Hutchinson City Charter be amended to require that a vacant seat on the City Council be filled at a special election, if the departed Council member's unexpired term exceeds one year, rather than by a temporary appointment by the City Council until the next regular municipal election? Hutchinson Charter Amendment Question #2 (Option 2) Shall the present provision of the Hutchinson City Charter which provides that a vacant seat on the City Council be filled by temporary appointment by the City Council until the next regular municipal election be changed to require that the vacant seat on the City Council by filled by a special election if the departed Council member's unexpired term exceeds one year? 0 A A ' Hutchinson Charter Amendment Question #3 (Option 1) Shall the Hutchinson City Charter be amended to require the regular municipal election to be held on the first Tuesday after the first Monday in November of each even numbered year (at the same time as state -wide and national elections) rather than on the same date in odd numbered years (when local school elections are held) as allowed by the present Charter? • Hutchinson Charter Amendment Question #3 (Option 2) Shall the present provision of the Hutchinson City Charter which requires the regular municipal election to be held on the first Tuesday after the first Monday in November each odd numbered year (when local school elections are held) be changed to the same date in even numbered years (at the same time as state -wide and national elections)? • Hutchinson Charter Amendment Question #4 (Option 1) Shall the Hutchinson City Charter be amended to require voting by U.S. mail for special elections which do not involve election of the Mayor or a City Council member, rather than voting at the voting booth or by U.S. mail as allowed by the present Charter? Hutchinson Charter Amendment Question #4 (Option 2) Shall the present provision of the Hutchinson City Charter which provides for voting at the voting is booth or by U. S. mail for special elections which do not involve the election of the Mayor or a City Council member, be changed to require that such special elections be held by U.S. mail only? Hutchinson Charter Amendment Question #5 (Option 1) Shall the Hutchinson City Charter by amended to require that a petition signed by registered voters equal in number to 10% of the total votes cast in the preceeding state general election held in the City, in order to place an initiative, referendum or recall question on the ballot, rather than a petition signed by registered voters equal in number to 20% of total votes cast for Mayor in the last City election as allowed by the present Charter? • Hutchinson Charter Amendment Question 45 (Option 2) Shall the present provision of the Hutchinson City Charter which permits an initiative, referendum or recall question to be placed on the ballot by petition signed by registered voters equal in number to 20% of total votes cast for Mayor in the last City election be changed to require a petition signed by registered voters equal in number to 10% of total votes cast in the preceeding state general election held in the City? 9 0 • • F�NI I LY PEXALL DRUG P ') �^_< 595 �utcrrsor %IN 553EG °pore S87 c09 August 22, 2000 Mr. Gary Plotz City A dm inistra tor City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 RECEIVED AUG 2 3 2000 City of Hutchinson This letter is to give written notice of my intention to exercise the extension option on the current lease agreement between Hutchinson Area Health Care and Family Rexall Drug. This will be for an additional five years and per the terms stated in the Amendment to Lease commencing June 1, 1996. I look forward to hearing from you. Sincerely, Brad Lueneburg President, Family Rexall Drug Enc: Amendment to Lease tIL— AKErMKM TO LEABE THIS AMENDMENT TO LEASE is made as of the 1st day of June, 1996, by and between the City of Hutchinson, a Minnesota municipal corporation, through Hutchinson Area Health Care, a division of the City of Hutchinson (Landlord), and Family Rexall Drug, Inc., a Minnesota corporation (Tenant) . RECITALS: 1. Landlord and Tenant entered into a Lease on or about June 1, 1991 governing certain real estate described therein; 2. Pursuant to the terms of the Lease, Tenant has exercised an option to extend the lease for an additional five (5) year period commencing June 1, 1996 and the parties have entered into an agreement regarding the rent to be paid during the extension • period; NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is acknowledged, the parties do stipulate and agree as follows: 1. The term of the Lease by and between the parties shall commence on June 1, 1996 and shall terminate on May 30, 2001, unless earlier terminated as provided in the underlying Lease by and between the parties, or as otherwise agreed to, in writing, by and between the parties. 2. RENT, Tenant shall pay to Landlord rent, taxes, assessments and other charges and impositions as set forth in the underlying Lease. 3. EXTENSION OPTION. Tenant shall have one option to extend • 1 the term of the Lease for another consecutive five (5) year period, provided that no event of default has occurred and is continuing at the time of the exercise of the option or at any time thereafter until the commencement of the extended term. Tenant shall exercise such option, if at all, by giving written notice of exercise to Landlord not later than September 1, 2000. Such extension shall be on the same terms and conditions as are contained in this Lease, except that the annual net rent during the five (5) years following June 1, 2001, shall be increased on an annual basis, based on the annual increase in the Consumer Price Index (CPI) . Landlord shall have the right, during the option period, to terminate the lease by giving eighteen (18) months notice to Tenant provided, however, that said notice cannot be delivered any earlier than June 1, 2001. • 3. RIGHT OF FIRST REFUSAL Landlord grants to Tenant during the term of this Lease and the option period specified above, the right to first refusal to operate any free standing pharmacy facility located at either the Burns Manor Municipal, Nursing Home campus or the Hutchinson Community Hospital campus. Tenant grants to Landlord the right of first refusal in the event Tenant receives or solicits a bona fide offer to sell the pharmacy business or to otherwise terminate operations at the property covered by the underlying Lease or this Amendment to the underlying Lease. 4. SURVIVA?.. All other terms and conditions of the Lease entered into by and between the parties dated June 1, 1991, shall continue in full force and affect as if set out herein and said Lease is incorporated by reference as if set out herein. i IN WITNESS WHEREOF the parties hereto have caused these presents to be made as of the day and year first above written LANDLORD: CITY of nmcHINSON TENANT: F RI Z71LL DRUG, INC. By: By , fMa3�rin tTor s n, Mayor radle Lueneb q, P esid t By: lotz, ty Administrator y Secretary 3 • 0 • C Hutchinson Citv Center 111 Haccan Street SE Hutthia n, hIN 55350.2522 320.587.5151/F" 320. 2344240 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Task Force Membership for Review South Jefferson Street Annexation/Utility Service Issues DATE: September 6, 2000 Based on previous Council Action, we are proposing to establish a Task Force to review the potential utility service and annexation issues for Jefferson Street between Century Avenue and Airport Road. The property owners on the route have met and selected two representatives and an alternate, and Bob Anderson has been selected as the Hassan Valley Township representative.. We hope to have a final proposed membership set at the meeting. We need one Council Member. Please consider serving (give me a call at 234 -4208 if you have any questions). PROPOSED MEMBERSHIP OWNER (Large Lot) OWNER (Small Lot) OWNER (Alternate) HASSAN VALLEY TOWNSHIP McLEOD COUNTY COMMISSIONER HUTCHINSON CITY COUNCIL Galen Houk Krista Picha Brian Burgess Bob ' Anders on 0 RESOURCE STAFF (As needed staff support COUNTY ENVIRONMENTALIST Roger Berggren CITY PLANNER Julie Wischnack CITY ENGINEER John Rodeberg ECONOMIC DEVELOPMENT Christie Rock COUNTY ENGINEER Rick Kjonaas We assume that this Task Force will meet 3 to 5 times over the next several months to establish guidelines or recommendations for development in the area. We may need to engage a consultant to review cost and service issues. How these costs would be paid will be an early issue. PnmedmrmycLd pap" . 4�— F C 0 Hutchinson City Center 111 Hassan Stmt SE Hutchinson. NfN 55350.2522 320.587- 5151/Fu 320. 234 -4240 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Proceeding with Golf Course Road Extension DATE: September 6, 2000 The City Council has previously approved moving ahead with the platting and acquisition of the proposed new Golf Course Road layout. The project has stalled due to route and compensation issues with the primary property owner effected, Jeff Munsell, and the development of a lumber yard adjacent to the project. We need to move ahead on this project now in order to preserve the route and establish the route on our State Aid System to begin to develop the funding for the project A brief background: j ft • The project would bring the current Golf Course Road south to TH 7 at a point just west of Modem Mazda_ • The route was selected based on our Comprehensive Transportation Plan study, and was specifically reviewed by Mn/DOT and the consultant. The location is half -way between School Road and TH 15, and thereby the appropriate site for a traffic signal. • This is virtually the only site available with direct access to TH 15, and it will provide utility and street access to the north - central area of the Citv. • We need to file the Right -of -Way plat in order to complete the platting of adjacent property or rewrite the plat description. • We have funding from McLeod County when the route was given to the City to help acquire the property. Due to our immediate needs to establish the route and the delays in acquiring the property, we propose to move ahead with the project with the following actions: • Approve and record "City of Hutchinson Street Right -of -Way Plat No. 5" • Engage a consultant to review the previous appraisal, complete an updated appraisal and make offers to the effected property owners. • FAUSERSURODEHERTROJECnGolf Course Road l.doc Primed on recycled paper - �= G, • Memo The Mayor and City Council Members Rix Christie Rock, Executive Director EDA Julie Wischnack, AICP, Director of Planning, Zoning & Building CG Gary Plotz, City Administrator Ken Merrill, Finance Director Data 09/07/00 Rae Potential Post Office Relocation Project • There are two items on the September 11, agenda that the Hutchinson Community Development Commission and the Planning. Zoning and Budding Department would like you to consider for approval. Both items retate to the potential post office relocation project. Please understand this is still a potential project The United States Postal Service has not committed to a site. We are simpty trying to be prepared if the project indeed becomes a reality. The first dem we would like you to consider for approval is the acquisition and relocation team. We I g— have selected the law fine of R. J. McGraw for acquisition and the law firm of Schnitker & Associates f for relocation. Schnitker & Associates will also assist with the acquisition process. We did telephone interviews with a number of firms and determined that these were our best options. The second dam we would like you to consider for approval is the expenditure of funds for the potential I p_ post office project We would like to inflate the acquisition process by getting options on the properties D in the area under consideration. We would like the Council to approve $20,000 for options. Because the sensitive nature of this project, we would prefer that only limited discussion take place at the Council meefing. We do not want to jeopardize the acquisition process by discussing the budget in too much detail. Please feel free to contact Christie Rods at 234 -4223 or Julie Wischnack at 234 -4258 if you have any questions or would like to discuss this request 40 • Page 1 C 0 Hu City Center 111 Hassan Stmt SE Hutchinson. MN 55350 -2522 320 - 587- 5151/Fax 320233 -5240 1w M �1_6 To: Honorable Mayor & City Council From: Randy DeVries Date: 09/07/00 Re: Change order No. 1 Raske Building Systems Change order No. 1 from Raske Building Systems is a deletion at $7,761.00 from the contract. It is outlined in the • attached summary, and I recommend approval. • Primed on recycled paper i • • CHANGE ORDER NO. 1 SUMMARY COMPOSTING FACILITY Hutchinson, Minnesota Description Change Order Amount 1. Delete the three Bi -Fold doors in the Bagging Building. Provide three overhead doors complete with operator and wall mounted opentclose ($3,261.00) button. This change is viewed as providing the Owner with an equal and/or better final product at a cost reduction. 2. Contractor recommended feed 4' z 4'6" windows, bronze color to ($4,500.00) replace the specified aluminum colored windows. Contractor recommending deleting the two obscure glass windows in the bathrooms. All doors and windows will be changed to the bronze color finish. This change is viewed to save the project money without sacrificing anything that is functionally needed. TOTAL Change Order No. 1 ($7.761.00) r- T CO -1 -2 HUCCHINSON COMPOSTING -71424 \ \MINSOMDATAMORKIIIuTOR I0119 6 0PROtMG1ICONSrRUCT10NtC11G0RDI. DDC CHANGE ORDER NO. I Owner C'^ of Hutc Atirme50(a Date $Sp(emMr 5 lfxtn Projt Com puting Paul B inn Contract — Owner's Contract No. Contractor Raskc Bu ilding Systems Inc Date of Contract Start Augcist 15 2000 Original Contract Amount $1, 598 , 932 - 00 you are directed to make the following changes in the Contract Documents. Description: 1) Provide three 12' x 16' overhead doors in the bagging bmli ing. Delete three 12' x 16' Bi -Fold doors in the bagging building. 2) Provide six 4' x 4'6" fixed windows with insulated glass, bronne color. Delete six ahmnimms colored windows. Delete two obscure glass windows in bathroorns. Change all aluminum doors and windows to brume color fetish. Reason for Change Ortkr: 1) Provide Owner with an equal product at a cost reduction. 2) Provide Owner with an appropriate cost reduction to accommodate Nmre project additions. Contract Price Contact Times (Calendar Days) To Substantial To Final Completion Completion Original $1,596,932.00 Original 241 704 Previous C.O. (Add/ Deduct): .$0.00 PRVI911.S C.O. (Add/ 0 0 Deduct): This C.O. (Add/DcducO: (57,761.00) This C.O. (Add/ Deduct): D 0 Contract Prices with dl S1.591,171-00 Revised 0 0 approved Change Orders: Original Completion Date April 13, 2001 June 15. 2001 Revised Completion Date It is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the change(s) ordered herein- including all impact, delays, and acceleration costs. Other than the dollar amain and time allowance listed above, dire shall be no further time or dollar compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMM LADED: / By: r / .) ^1 ngin Eeer ( thorized Signature) APPROVED: By: Owner (Authorized Signature) Date co Date 4CCE � �� _ 9 _�5 By: / Contractor (Au�ignature) Date Project Change Number Order No. CO -1.1 HUTCHINSON COMPOSTING -31 tUlIN5011DATA1WOR1(\HUTCHN 10419/1PROJ M(TCONMUCTIOJa1CHOORD I . DOC • Memo To: Honorable Mayor and City Council From: Jean Ward, HRA Executive DirectoK44.t � Date: 09107/00 Re: Request to re- allocate ECHO discount funds to the HRA entry cost assistance program As you may recall, last year the City Council approved funding the ECHO program discount requirement and matched funds with the Greater Minnesota Housing Fund. The City of Hutchinson provided $25.000 and the Greater Minnesota Housing Funds provided $25,000 for a total of $50,000 available. Both the ECHO and HRA entry cost assistance program are part of the Hutchinson Home Purchase Opportunity Program ( HHPOP) that has been developed to assist eligible homebuyers in purchasing a newly constructed home at Rolling Meadows or Islandview Heights. This memo requests that a portion of the ECHO discount funds originally set aside for the HHPOP program be reallocated for use with the HRA entry cost assistance program. In evaluating the effectiveness of the overall HHPOP program, it is evident that the ECHO program has been in place for a year now, yet only two ECHO loans have been originated. This is due mainly to the use and popularity of the CASA first time homebuyer mortgage program and because the ECHO program cannot be used with the CASA program, due to ECHO program restrictions. (The CASA program provides below market interest rate first mortgage financing to first -time homebuyers at two- targeted sites- Islandview Heights and Rolling Meadows. Last year the interest rate was 5.85 %, this year 6.65 %.) Because our HRA entry cost assistance program has been well utilized, and can be used with the CASA program, the Greater Minnesota Housing Fund has approved reallocating $20,000 of its original $25,000 that was funded as ECHO discount for use by the HRA entry cost assistance program. We are asking that you also approve reallocation of $20,000 of the $25,000 original City of Hutchinson match. Therefore, a total of $40,000 would be reallocated to the HRA entry cost assistance program. For your information, I have enclosed a spreadsheet of HHPOP funds requested as of this date and a copy of the letter from the Greater Minnesota Housing Fund approving the re- allocation. G:HRA1Downpayment AssistancelMemo requesting reallocation of ECHO discount to HRA entry cost assistance i s • Page 1 �` K GREATI=R MINNESOTA HOU51NG FUND 332 Minnesota Street Suite 1310 -E Saint Paul, Minnesota 5510 051 -221 -1997 - 800-277 -2258 =ac: 651 -221 -1904 nan. amnf®amnf.com August 29, 2000 Ms. Jean Ward Executive Director Hutchinson HRA 133 Third Avenue SW Hutchinson, MN 55350 Re: Re allocation of ECHO discount funds Dear Jean: This letter is to notify you that GMHF's board of directors at their August 10 2000 board meeting approved re allocating 520,000 of the ECHO discount funds to the HPOP program. As you are aware the GMHF originally approved $25,000 therefore 55,000 will remain in the ECHO pool for buyers accessing the ECHO program. The same local match and GMHF income requirements would be in effect for funds transferred to the HPOP pool. Thanks for all your good work on the two affordable developments in Hutchinson and on the fine HPOP program you have set up. Please feel free to call if you have any questions. Sincerely, Hal Clapp Program Officer HHPOP Homebu * Funds Requested _ - PROurcAMS p� # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 26 21 22 23 24 25 27 28 28 29 30 31 32 33 34 35 Loan # Site - Closing --bate- Date CAS $96,750 -- $93 ,065 $113,625 ECHO - - Discount HRA GAP $2,000 $2,000 $2,000 $2,000 ---- $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 - -- $2,000 $2,000 $_ 2 $900 $2,000 $2,000 $2,000 $966 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $47,866 MCPP HAF/ECL Total Funding $86,514 $ 86,61 $105,055 $114,500 $106,875 $114,750 $115,628 $113,425 $113,425 $111,125 $11 - $116,750 $21,040 - $113,065 $115,625 $115,445 $ -- Com- ments - - DTED XXXX XXXX 8700 8701 XXXX XXXX 8702 8703 8704 87 8706 8707 8708 87 09 8710 8711 8712 8713 8714 X 8715 8716 8717 8718 8719 XXXX Island View_ hts Heigh island View_ Heig Rollin Me adows Island View Heights Island View Heights Island View Heights Rolling M eadows - -- 8/ 19/99 9/3 1/28100 1/31/00 2/1/00 2/ 1/00 3/16/00 3/30 3/31/00 3/31 4/21/00 4/261 4/28/00 5/2 4/00 5/31/00 - -- 6/17/00 6/23/00 6/29/00 6/29/00 _ 6/30 6/30/ 00 7/27/_00 8/15 8/16100 - - --- 8/30/00 _ 9/ 1/00 9/ 14 /0 0 9 9/281 9129/00 9/29/00 9/29/00 9/29/00 10112/00 10/30/00 Totals $_18,000 $18,000 $18,600 $18,000 $1,040 _ -- - - - - - _ $0 - ._ - $10,000 _ $_10,000 $10 000 $10,000 $10,000 $50,000 DONE DONE DONE DONE DONE DONE DO NE DONE - - $1_,040 - -- - $2,080 Rolling Mea DONE D ONE DONE DONE D ONE DO DONE - -- DONE DONE DONE DONE DONE - -- D ONE DONE Res. Res. es. Res. - -- R es. R es. Appr. Res. Rolling Meadows - Rolling Meadows Rolling Meadows Rolling Meadows Rolling Meadows Rolling Meadows Island View Heights -- $20,000 $18,000 $18,000 $95,445 - $70,59-- 9 $1 09,000 $104,500 $115,350 $113,625 $113,625 $115,593 $ i b --- $113,625 -- $113,6 -- $97 ,500 $85,345 $112,500 $86 753 $79,790 $85,345 $103,525 $119,406 1 $3,140,604 - Island View Heights island View Heights Rollin Meadows Rolling Meadows Rol li ng Mea do ws Island View He Island View_ Heights Island View Heights Rolling Meadows Rolling Meadows - $20,000 75 $7,0 $13,755 $18,000 - - -- -- M $102,59 - - - - 50 $118,255 $117,000 $109125 -- - -' - -- ---- - 50 $114,525 $115,625 $117,593 $115,625 $113,625 -- - - -- $966 $117, $117,345 04,500 $106,753 $101,790 $115,345 $105,525 $119,466 $3,502,055 Island View Heights 8720 8721 8722 8723 8724 8725 8726 6727 XXXX Isla View nd Heights Roliing Meadows Rolling Meadows Rolling Meadows Island View Heights Island View Heights Island View Heights Island View_ Heights Island View Heights CASA 1999 Funds $_20,600 $8,000 $16,006 $18,000 $261,505 Revised 9/7/2000 G: /HRA/1999 SCDP /HHPOP Funding Log (nameless) Resolution No. 11559 RESOLUTION APPROVING RE- ALLOCATION OF $20,000 OF THE ORIGINAL $25,000 ECHO DISCOUNT FUNDS TO THE HRA ENTRY COST ASSISTANCE PROGRAM. WHEREAS, the ECHO program has been in place for a year and only two ECHO loans have been originated; and WHEREAS, the ECHO program can not be used with the very popular CASA program; and WHEREAS, the Greater Minnesota Housing Fund has approved re- allocating $20,000 of their original $25,000 of ECHO discount funds to the HRA entry cost assistance program; NOW, THEREFORE, BE IT RESOLVED, that the Hutchinson City Council approves • the re- allocation of $20,000 of the original $25,000 of ECHO discount funds to the HRA entry cost assistance program. Adopted by the Council this I V h day of September, 2000. Mayor City Administrator k/, • CITY OF HUTCHINSON MEMO Finance Department September 7, 2000 TO: MAYOR 6 CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: TRUTH IN TAXATION HEARING DATE *Hearing cannot be earlier than November 29, 2000 or later than December 20, 2000. *McLeod County date is December 7. The City may not conflict with county dates. *Hutchinson School district 423 has been set for December 5 with a continuation date of December 12. City may not conflict with school district. *City may not adopt the budget and tax levy at hearing first hearing. With the above parameters, and following prior year's date we could have the hearing on Monday, December 4, 2000 beginning at 5:30 p.m. We could then adopt the budget at the regular meeting of December 12, 2000. • Im The City Council must set a date for our Truth In Taxation hearing. • The following legislative restrictions apply: *Date must be set by September 15, 2000 *Hearing cannot be earlier than November 29, 2000 or later than December 20, 2000. *McLeod County date is December 7. The City may not conflict with county dates. *Hutchinson School district 423 has been set for December 5 with a continuation date of December 12. City may not conflict with school district. *City may not adopt the budget and tax levy at hearing first hearing. With the above parameters, and following prior year's date we could have the hearing on Monday, December 4, 2000 beginning at 5:30 p.m. We could then adopt the budget at the regular meeting of December 12, 2000. • Im CITY OF HUTCHINSON RESOLUTION NO. 11569 RESOLUTION SETTING TRUTH IN TAXATION HEARING DATE FOR TAXES PAYABLE 2001 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a hearing a prescribed by State Law entitled Truth In Taxation is hereby established as follows: Monday, December 4, 2000; 5:30 p.m. Said meeting shall be convened at the Hutchinson City Center; 111 Hassan Street S.E; Hutchinson, Minnesota in the City Council Chambers Adopted by the City Council this 11th day of September 2000 • Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator CfTY OF HUTCHINSON RESOLUTION NO. 11570 • CITY OF HUTCHINSON, MINNESOTA SETTING 2001 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Stat. 469.033 THAT A PRELIMINARY NET (after HACA deductions) tax levy for the Hutchinson Housing Redevelopment Authority is hereby levied as follows: Before HACA Total Tax Levy 76,752 u Adopted by the City Council thisllth day of September 2000 After HACA HACA 0 76,752 Martin Torgerson Mayor • ATTESTED: Gary D. Plotz City Administrator CITY OF HUTCHINSON RESOLUTION NO. 11571 2001 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A PRELIMINARY NET ( after HACA deductions) tax levy for the City of Hutch- inson for 2001 is hereby set in the amount of $3,795,600 The detail for this levy is as follows: Improvement Bonds 1990 Before 37,443 After 1991 HACA HACA HACA Total General Fund 3,002,319 568,494 2,433,825 General Obligation Bond 123,400 26,238 (17,000) Library 83,800 17,818 65,982 Recreation Building 50,200 10,674 39,526 H.A.T.S. Facility 156,400 33,254 123,146 Total Gen. Obligation Bond 290,400 61,746 211,654 Improvement Bonds 1990 176,100 37,443 138,657 1991 108,700 23,112 85,588 1992 154,100 32,765 121,335 1993 123,400 26,238 97,162 1994 208,300 44,289 164,011 1995 251,200 53,411 197,789 1996 106,900 22,729 84,171 1997 168,700 35,870 132,830 1998 75,200 15,989 59,211 1999 88,100 18,732 69,368 Total Improvement Bond 1,460,700 310,579 1,150,121 TOTAL TAX LEVY 4,753,419 940,819 3,795,600 Adopted by the City Council thisl l lh day of September 2000 Marlin Torgerson Mayor ATTESTED: Gary D. Plotz City Administrator 9 SEP. 3.2000 2:17PM EHIERS & ASSOC. 0 BOND SALE REPORT N0.3629 P. 2 $4,000,000 General Obligation Temporary Public Utility Revenue Bonds, Series 2000A and $3,970,000 General Obligation Wastewater Treatment Revenue Bonds, Series 20006 and $2,025,000 General Obligation Improvement Bonds, Series 2000C CITY OF HUTCHINSON, MINNESOTA September 11, 2000 0 Ehlers and Associates, Inc. SEP. 1. 2000 4:35PM EHLERS & ASSOC. N0, 3615 P. 3/19 • OVERVIEW This report describes the proposed plan for the City of Hutchinson to issue $4,000,000 General Obligation Temporary Public Utility Revenue Bonds, Series 2000A (the "Series 2000A Bonds "), $3,970,000 General Obligation Wastewater Treatment Revenue Bonds, Series 2000B (the "Series 2000B Bonds "), and $2,025,000 General Obligation Improvement Bonds, Series 2000C (the "Series 2000C Bonds "). This report has been prepared by Ehlers and Associates, in consultation with City Staff and bond counsel_ This report deals with: • Purpose and components of the issues. • Structure. • Other considerations in issuing bonds. • Market conditions. • Issuing process. 0 K000,000 OBLIGATION T GENERAL EMPORARY PUBLIC UTILITY REVENUE BONDS, SERIES 2000A PURPOSE The Series 2000A Bonds are being issued pursuant to Minnesota Statutes, Chapter 475 and Sections 444.075 and 115.46, by the City of Hutchinson, Minnesota (the "City") for the purpose of providing temporary financing for the construction of electric power lines and a substation in McLeod County for the City's Electric System in anticipation of the issuance of long term debt. Within two years, the City anticipates selling its Blaine substation in accordance with the terms of a 1988 power contract. The Electric System is also considering the construction in 2002 of a natural gas pipeline to provide access to natural gas in Canada. Once final costs are determined for these additional projects, the City will issue long term financing. 0 Page 1 SEP, 7.2000 4:36PM SHLERS & ASSOC. NO.3615 P. 4/19 The proposed finance plan consists of the following sources and uses of funds: Sources Uses Par Amount of Bonds Interest Earned 'total Sources McLeod County Substation McLeod County Power Line Discount Allowance Finance Related Expenses Total Uses STRUCTURE AND REPAYMENT $4,058,000 $4,058,000 The Series 2000A Bonds are general obligations of the City, for which its full faith, credit and taxing powers are pledged but will be paid from net revenues derived from the operation of the City's Public Utility System (the "Utility"). Should the revenues pledged for payment of the Series 2000A Bonds be insufficient to pay the principal and interest as the same shall become due, the City is required to pay maturing principal and interest from moneys on hand in any other fund of the City not pledged for another purpose and/or to levy a tax for this purpose upon all the taxable property in the City, without limitation as to rate.or amount. The payment of net revenues for the 2000A Bonds will be subordinate to the pledge and appropriation of such net revenues of the Utility's outstanding Public Utility Revenue Bonds, Series 1993. The Series 2000A Bonds would be sold September 26, 2000 and be dated October 18, 2000. The first interest payment on the Series 2000A Bonds will be June 1, 2001, and semiannually thereafter on December 1 and June 1. Principal on the Series 2000A Bonds will be due on June 1, 2003. The projected debt service schedule can be found in Exhibit 1. OTHER PROVISIONS OF THE SERIES 2000A BONDS • We recommend that Series 2000A Bonds be subject to prepayment at the discretion of the City on June 1, 2002 or any date thereafter. ,� 111 111 111 $2,950,000 1,050,000 32,000 26.000 Page 2 0 SEP. 7. 2000 4:36PM ENLERS 6 ASSOC. NO. 3615 P. 5/19 $3,970,000 GENERAL OBLIGATION WASTEWATER TREATMENT REVENUE BONDS, SERIES 2000B PURPOSE The Series 2000B Bonds are being issued pursuant to Minnesota Statutes, Chapters 444 and 475, by the City of Hutchinson, Minnesota (the "City") for the purpose of financing the construction of various improvements to the City's wastewater treatment system. Financing these projects requires a bond issue in the amount of $3,970,000. The proposed finance plan consists of the following sources and uses of funds: 0 Sources Par Amount of Bonds Water System Funds on Hand Interest Earned • 11 1 111 . 1:1 Uses $4,076,080 $2,467,000 1,526,000 55,580 27.500 $4,076,080 Total Sources SE Area Trunk Sanitary, Part I SE Area Trunk Sanitary, Part 11 Discount Allowance Finance Related Expenses Total Uses STRUCTURE AND REPAYMENT 4 9 The Series 2000B Bonds are general obligations of the City, for which its full faith, credit and taxing powers are pledged and will be paid from net revenues of the waterworks plant and system and sewage treatment plant, and sanitary sewer system (the "Sewer System "), which is owned and operated by the City. Should the revenues pledged for payment of the Series 2000B Bonds be insufficient to pay the principal and interest as the same shall become due, the City is required to pay maturing principal and interest from moneys on hand in any other fund of the City not pledged for another purpose and/or to levy a tax for this purpose upon all the taxable property in the City, without limitation as to rate or amount. Page 3 SEP. 7, 2000 4:36PM EHLERS & ASSOC. NO. 3615 P. 6/19 The Series 2000B Bonds would be dated October 18, 2000. The first interest • payment on the Series 2000B Bonds will be August 1, 2001, and semiannually thereafter on February 1 and August 1. Principal on the Series 2000B Bonds will be due on February 1 in the years 2002 through 2016. The projected debt service can be found in Exhibit 2.00 and the Statement of Revenues and Expenses for the Water and Sewer System arc found in Exhibit 3.00. OTHER PROVISIONS OF THE SERIES 2000B BONDS • We recommend that Series 2000B Bonds maturing February 1, 2009 and thereafter will be subject to prepayment at the discretion of the City on February 1, 2008 or any date thereafter. rage 4 SEP. - 2000 4:36PM EHLERS & ASSOC, NO. 3615 P. 7/19 $2,025,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2000C PURPOSE The Series 2000C Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475, by the City of Hutchinson, Minnesota (the "City") for the purpose of financing various public improvements within the City. The proposed finance plan consists of the projects listed in Exhibit 4.00 STRUCTURE AND REPAYMENT The Series 2000C Bonds are general obligations of the City for which its full faith, credit and taxing powers are pledged without limitation as to rate or amount. Receipt of special assessments levied in 2000 through 2009 against specially benefitted properties in the amount of $1,415,548, plus interest at an estimated rate of 6.75% collected on the unpaid balance from year to year, and ad valorem taxes will be sufficient to provide not less than 105% of principal and interest on the Series 2000C Bonds as required by Minnesota law. Financing these projects requires a bond issue in the amount of $2,025,000. See Exhibit 4.00 for a detailed listing of the projects. The Series 2000C Bonds would be dated October 18, 2000. The first interest payment on the Series 2000C Bonds will be August 1, 2001, and semiannually thereafter on February 1 and August 1. Principal on the Series 2000C Bonds will be due on February 1 in the years 2002 through 2012. The projected debt service and flow of funds can be found in Exhibit 5.00. OTHER PROVISIONS Of THE SERIES 2000C BONDS • We recommend that Series 2000C Bonds maturing February 1, 2009 and thereafter will be subject to prepayment at the discretion of the City on February 1, 2008 or any date thereafter. 0 P2ge 5 SEP. 7. 2000 4:37PM EHLERS & ASSOC. PROVISIONS COMMON To ALL Issues NO. 3615 '. 8/19 Following are additional key factors of the finance plan applicable to the Series 2000A Bonds, Series 2000B Bonds, and the Series 2000C Bonds (referred to hereinafter as the "Obligations "): • We anticipate that the City (in combination with any subordinate taxing jurisdictions or debt issued in the City's name by 501(c)3 corporations) will not issue more than a total of $10,000,000 in tax - exempt debt during this calendar year. This will allow the Obligations to be designated as bank quaked. Bank qualified status broadens the market and achieves lower interest rates. • The total principal amount of these issues exceeds the $5,000,000 smaller issuer exemption from arbitrage rebate. An issue may be exempt from arbitrage rebate if the Net Proceeds (to be defined in the Officers' Certificate at closing) are expended within two years from the date of issuance as follows: Months from Issuance 6 12 18 24 % of Net Proceeds Spent 10% 45% 75% 100% In the event the expenditure schedule is not met, you will be required to pay a 1.5% penalty and: (1) Prepare a calculation of the penalty due; (2) Pay the amount of penalty as required by the Regulations; (3) Retain records or the calculations required until 6 years after these Bonds are retired. • The Obligations will be issued in global book entry only form. As "paperless" bonds, you will avoid the costs of bond printing and the need for registrar /paying agent. • Moody's Investors Service will be asked to rate these issues. The City currently has an °A3" rating on its outstanding general obligation bonds. • New regulations of the Securities and Exchange Commission on the continuing disclosure of municipal securities apply to long -term securities with an aggregate principal amount of $1,000,000 or more. Page 6 SEP. 1.2000 4:37PM EHLERS 6 ASSOC. NO.3615 P. 9/19 Because the aggregate amount of each issue is over S 1,000,000 and the City has more than $10,000,000 in total municipal obligations outstanding, you will be obligated to comply with Full Continuing Disclosure requirements as required by paragraph (b)(5) of Rule 15c2.12 promulgated by the Securities and Exchange Commission under the Secunties Exchange Act of 1934- You will be required to provide certain financial information and operating data relating to the City annually and to provide notices of the occurrence of certain material events. The specific nature of the Undertaking, as well as the information to be contained in the notices of material events will be set forth in the Continuing Disclosure Covenants that you will enter into at the time of closing for this issue. You are responsible for reporting any of the material events listed below and in the Undertaking. 1. Principal and interest payment delinquencies; 2. Non - payment related defaults; 3. Unscheduled draws on debt service reserves reflecting financial difficulties; 4. Unscheduled draws on credit enhancements reflecting financial difficulties; 5. Substitution of credit of liquidity providers, or their failure to perform; 6. Adverse tax opinions or events affecting the tax- exempt status of the securities; 7. Modification to rights of holders of the Securities; 8. Securities calls; 9. Defeasances; 10. Release, substitution or sale of property securing repayment of the Securities; 11. Rating changes; 12. Failure to provide annual financial information as required; and 13. Other material events. REFUNDING OPPORTUNITIES We have reviewed all outstanding indebtedness for the City and find that there are no immediate refunding opportunities for the City at this time. We will continue to monitor the market and the call dates for the City and alert you to any future opportunities. Page 7 SEP. 1. 2000 4:37PM EHLERS & ASSOC. MARKET CONDITIONS NO. 3615 P. 10/19 The Bond Buyer's 20 -Year G.O. Index (BBI) currently stands at 5.51%. Interest rates have generally followed an upward trend over the past 12 months as the Federal Reserve raised rates. In recent weeks, rates on municipal bonds have fallen (see chart below). A significant change in the market is not expected prior to the sale. sons aYrNS 20 -twl S.D. Iodu I 6.60% -- � i 6.00% — 3.30% •• 3.00% - Asa% loss 2000 Page 8 SE P. - 1. 2000 �:31PM EHLERS & ASSOC. 0 ISSUING PROCESS N0. 36' 5 P. 1 1/19 Following is a tentative schedule for The steps in the issuing process. September 8, 2000 September 11, 2000 Week of September 11, 2000 September 13, 2000 9:30 A.M. September 19, 2000 3:30 - 5:30 P.M. September 22, 2000 (est.) • September 26, 2000 September 26, 2000 October 18, 2000 Overnight mail the draft Official Statement and credit rating materials to Moody's Investors Service City Council adopts resolution calling for the sale of the Bonds Distribute Official Statement conference call with Moody's Investors Service Moody's meeting and tour in Hutchinson Receive credit rating Utility Commission meets to consider We of Series 2000A Bonds City Council meets to approve sale of Series 2000A Bonds, Series 2000B Bonds and 2000C Bonds Bond closing 0 Page 9 CEP. 7.2000 4:37PM EHLERS & ASSOC. PRELIMINARY - For Discussion Only City of Hutchinson, MN 54.000.000 General Obligation Temporary Public Utility Revenue Bonds, Series 2000 10. 3615 P. 12/19 Exhibit 1 I al 12/1/00 Bart Inter 6/1 /01 12/1/01 118,933.33 6/1/02 96,000.00 12/1/02 214,933.33 6/1/03 4,000,000 TOTAL _ 4,000,000 96,000.00 Dated October 18, 2000 Delivery Date October 18, 2000 Bond Year Dollars 10,477.78 Average Life 2.619 Years Average Coupon 4.80000"/e Net Interest Cost (NIC) 5.10541% True Interest Cost (TIC) 5.12665% 10. 3615 P. 12/19 Exhibit 1 Ehlers & Associatas, Inc. 917100 (temp.xls] Annual Bart Inter EN 118,933.33 118,933.33 96,000.00 96,000.00 214,933.33 96,000.00 96,000.00 96,000.00 96,000.00 192,000.00 4.800% 96,000.00 4,096,000.00 4,096,000.00 502,933.33 4,502 933.33 4,502.933.33 NOTES Ehlers & Associatas, Inc. 917100 (temp.xls] SEP. 1. 2000 4:38PM E-LERS & ASSOC. PRELIMINARY • For Discussion Only City of Hutchinson, MN • S3,970,000 General Obligation wastewater Bondi, series 2000 NO. 3615 P. 13/19 Exhibit 2 [Sewer.xis) 21k PrincipAl Interest EM 2[1/01 2/1 /02 125,000 5.000% 278,426.98 403,426.98 2/1 /03 190,000 5.100% 210.237.50 400,237,50 2/1104 200.000 5.150% 200,547.50 400,547.50 211105 210,000 5.200% 190,247.50 400.247.50 211/06 225,000 5.250% 179,327.50 404,327.50 2/1107 235,000 5.3DO% 167,515.00 402.515.00 2/1/08 250,000 5.350% 155,060.00 405,060.00 2/1/09 260,000 5.400% 141,685.00 401,685.00 211/10 275,000 5.450% 127,645.00 402,645.00 2/1 /11 290,000 5.50(% 112,657.50 402.657.50 2/1/12 305,000 5.550% 96,707.50 401,707.50 2/1/13 325.000 5.600% 79,780.00 404,780.00 211114 340,000 5.650% 61,580.00 401,580.00 211/15 360.000 5.700% 42,370.00 402,370.00 211116 380,000 5.750% 21,850.00 401,850.00 TOTAL 3,970,000 2,065,636.98 6.035,636.98 Dated 1 0/1 812 0 0 0 Delivery Date 10/18/2000 First Coupon Date 8/01 /2001 Bond Year Dollars $37,235.86 Average Ufa 9.379 Years Average Coupon 5.54744% Net Interest Cost (NIC) 5.69670% True Interest Cost (TIC) 5.73023% • Ehlers & Associates, Inc. 9/7/00 [Sewer.xis) Exhibit 3 City of Hutchinson, NN Enterprise Funds - Statement of Revenues and Expenses Water, Sewer, and Refuse A udillpi 1997 3,316,298 2,821,525 694,771 830,323 373,005 1,890,899 1998 Total Operating Revenues Less: Operating Expenses Operating Income Plus: Depredation Plus: Interest Income Net Revenues Debt Service 1982 Water & Sewer Bonds 1993 Water Rev. Bonds 1994 Wastewater Ref. Bonds 1994 G.O. Improvement Bonds 1995 G. O. Improvement Bonds 2000 G.O. Wastewater Bonds Total Debt Service Remaining Revenues (After Dsbt) 3,027,251 2,478,738 548,513 820.344 279,849 1,648,706 55,313 589.773 100,000 745,085 903,621 1998 3,564,276 2,754,412 809.884 848,961 411,295 2,068,120 3,525,688 3,027,823 498,065 642,865 424,602 1,765,532 176,800 158,825 54,188 57,988 56,518 615,074 608,388 629,683 100,000 100.000 100,000 45,000 45,000 45,000 814,261 987,175 989,825 1,084,638 1,080,945 773,707 i For Discussion Only 2000 2001 Praial 2002 2003 2004 3,525,888 4,101,076 4,101,076 4,101,076 4,101,076 3,027,623 3,118,452 3,212,005 3,308,365 3,407,616 498,065 982,624 889,071 792,711 693,460 835,000 835,000 835,000 036,000 836,000 337,252 207,429 192,154 192.388 188,454 1,670,317 2,025,053 1,916,225 1,62QD99 1,718,914 54,978 53,360 56,705 54,745 57,745 609,208 027,125 608,430 818,159 100,000 100,000 1 D0,000 100,000 100,000 45,000 45,000 45,000 45,000 45,000 403,427 400,238 400,548 400.248 809,185 1,228,919 1,210,373 1,218,451 1302.993 661,132 796,134 705,653 801,848 1,113,921 Prepared by Fhlers and Assoclales. Inc. 9(7100 sewer.xls 9 City of Hutchinson, MN Sizing Worksheet SE Area Trunk Sanitary SE Area Trunk Sarrlary School Road Jorgenson Street SE Oak Lane H111top Road ft Avenue SW Crow River Recreation Area Dale Street Sidewalk h6chael Court / TH 15 N Fair Avenue SE Sidewalk and Alley Program South Grade Road RoI1W Meadows 2nd Rolling Meadows 1 st South Grade (Flydch Fliness) Street Lights Markel Street Ditch Issue Related Expenses Diseanl Allowance Subtotal Less: Interest Earnings Issue Size i Exhibit 4 Cash upfront stab Amount for Wastewater 429 Aid Water Sewer I Borrowing I Revenue Improves 2,487,000 1,526,000 334,800 334,800 468,647 61,312 19,338 37,160 41,005 80,916 28,533 49,212 951,097 250,000 219,949 515,605 3,643 111,600 8,915,815 584,800 70,000 48,393 8,404 118,383 296,000 302,404 1,456,000 413,881 81,312 19,336 37,180 41,005 80,916 28,533 49,212 405,097 219,949 515,605 3,643 111,600 5,910,228 1,456,000 3,923,000 27,500 55,580 4,006,080 (36.080) i 3,970,000 Spacial Assess. ti 0 w • For Discussion Only 413,861 61,312 19,336 37,160 41,005 80,916 28,533 49,212 405.097 219,949 515,605 3,643 111,600 1,987,228 24,000 26,325 2,037,553 (12,553) i 2,026,000 r. 267,329 _ z 23,897 19,356 A 55,104 0 324,181 219,949 472,090 3,643 30,000 1,415,548 0 a Prepared by Ehlers and Associates, Inc. 9/7/00 Improvement.xls 0 0 • PBEUfd1NARY - For DlscvWm Only Exhibit 5 City of Nukhkmn, MN 52,025,000General Ohliptlw hnprwsmenl 8oede, Serlea 2000 Rata: 6.75% Arerwal 105% $1, 415,548 Projected Now Exhifini Preieeled 23 Princ{pal WID ItiM em 9L1 Awwal saac. Acmes pyk IL D@M L M 7JeM Debl 211701 1,541,900 811101 84,039.21 84,039.21 84,03921 88,241 237,104 1,566,200 1,566,200 2/1102 220,000 5.000% 53,452.50 273,452.50 8/1/02 47,952.50 47,952.50 321,405.00 337,475 227,549 109,926 1,404,0130 1,513,926 211103 175,(IDD 5.100% 47,952.50 222,952.50 811/03 43,490.00 43,490.00 266,442.50 279,765 217,994 61,770 1,352,700 1,414,470 2/1104 180,000 5.150% 43,490.00 223,490.00 811104 38,855.00 38,855.00 262,345.00 275,462 208,439 67,023 1,299,800 1,366,823 211/05 190,000 5.200% 38,855 -00 226,855.00 8+1/05 33,915.00 33,915.00 262,770.00 275,909 198,884 77,024 1,251,000 1,328,024 211/06 200,000 5.250% 33,915.00 233,915.00 8+1/06 28,665,00 28,665.00 262,580.00 275,709 189,330 86,379 1,211,700 1,298,079 211107 210,000 5.300% 28,665.00 238,665.00 811107 23,100.00 23,100.00 261,765.00 274,853 179,775 95,079 1,178,700 1,273,779 211708 225,000 5.350% 23,10D.00 248,10D.DO 8!1/08 17,081.25 17,081.25 265,181.25 278,440 170,220 108,221 805,000 913,221 211109 175,000 5.400% 17,08125 192,081.25 8/1/09 12,356.25 12,356.25 204,437.50 214,659 160,665 53,995 766,900 819,895 211110 175,000 5.450% 12.356.25 187.356.25 811 /IO 7,587.50 7,587.50 194,943.75 204,691 151,110 53,581 756,100 809,681 2/1/11 175,000 5.51)0% 7.587 50 182,587.50 811/11 2,775.00 2,775.00 185,362.50 194,631 141,863 45,768 748,600 794,368 211112 100,000 5.550% 2,775.00 102,775.00 102,775.00 107,914 107,914 101,914 TOTAL 2,025,000 649,046.71 2,674,046.71 2`74,046.71 Dated Oclow 18, 2000 NOTES Oellvep Date October 18, 2000 Band Year Dollars 12,109.38 Arda`e We 5.980 Yon Aveiage Capon 5.35967% Net Interest Cost (NC) 5.57726% True InWwl Cost (TIC) 5.61247% Ehlers b Amclates. Im. 917/00 Iheprosem t.alsl SEP. 7.2000 ?19PM EHLERS & ASSOC. Resolution No. 11572 L_J Council Member N0. 3615 P. 17/19 introduced the following resolution and moved its adoption Resolution Providing for the Sale of $4,000,000 General Obligation Temporary Public Utility Revenue Bonds, Series 2000A A. WHEREAS, the City Council of the City of Hutchinson, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $4,000,000 General Obligation Temporary Public Utility Revenue Bonds, Series 2000A (the "Bonds "), for the purpose of providing temporary financing for the acquisition and betterment of improvements to the City's Electric System in anticipation of the issuance of long term debt; and B. WHEREAS, the City has retained Ehlers and Associates, Inc., in Minneapolis, Minnesota ( "Ehlers"), as is independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Hutchinson, Minnesota, as follows: 1. Authorization: Findings The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2 Meeting-, Pr000sal Opening The City Council shall meet at the time and place to be specified in the Terms of Proposal for the purpose of considering sealed proposals for, and awarding the sale of the Bonds. The City Administrator, or designee, shall open proposals at the time and place specified in such Terms of Proposal. 0 3. Bond Sale Reoort The terms and conditions of the Bonds and the sale thereof are fully set forth in the "Bond Sale Report" attached hereto and hereby approved and made a part hereof. 4. Official Statement In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. Tire motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this _ day of 2000. City Administrator (SEAL) 0 VP SEP. 7, 2000 4:39PM EHLERS & ASSOC. NO, 3615 P. '6/19 Resolution No. 11573 Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $3,970,000 General Obligation Wastewater Treatment Revenue Bonds, Series 2000B A. WHEREAS, the City Council of the City of Hutchinson, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $3,970.000 General Obligation Wastewater Treatment Revenue Bonds, Series 2000B (the "Bonds "), to finance the construction of various public improvements to the City's wastewater treatment facility, and B. WHEREAS, the City has retainedEhlers and Associates, Inc., in Minneapolis, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9): NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Hutchinson. Minnesota, as follows: 1. Authonzation: findings The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting: prom, al Opening The City Council shall meet at the time and place to be specified in the Terms of Proposal for the purpose of considering sealed proposals for, and awarding the sale of the . Bonds. The City Administrator, or designee, shall open proposals at the time and place specified in such Terms of proposal. 3. Bond Sale Report The terms and conditions of the Bonds and the sale thereof are fully set forth in the "Bond Sale Report" attached hereto and hereby approved and made a part hereof. 4_ Official Statement In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after frill discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this _tray of 2=. City Administrator (SEAL) SEP. 7.2000 4:39PM EHLERS & ASSOC. N0.3b1) r 9/19 Resolution No. 11574 Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of 52,025,000 General Obligation Improvement Bonds, Series 2000C A. wHEREAS, the City Council of the City of Hutchinson, Minnesota, has heretofore determined that it is necessary and expedient to issue the's $2,025,000 General Obligation Improvement Bonds, Series 2000C (the "Bonds "), to finance the construction of various public improvements in the City; and WHEREAS, the City has retained Ehlers and Associates. Inc., in Minneapolis. Minnesota ( "Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); Now, THEREFORE, BE IT RESOLVED by the City Council of City of Hutchinson, Minnesota,asfollows: 1, Authorization: l:mAi ¢s . The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 0 2. Meetinc Pt000sal Opening The City Council shall meet at the time and place to be specified in the Terms of proposal for the purpose of considering sealed proposals for, and awarding the sale of the Bonds. The City Administrator, or designee, shall open proposals at the time and place specified in such Tema of Proposal. 3. Bond Sale Report The terns and conditions of the Bonds and the sale thereof are fully set forth in the "Bond Sale Report" attached hereto and hereby approved and made a part hereof. 4. Official Statement In connection with said sale, the officers or employees of the City are hereby anthorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted- Dated this _ day of F t_r I City Administrator (SEAT.) E t CITY OF HUTCHINSON MEMO Finance Department July 7, 2000 TO: MAYOR & CITY COUNCIL FROM: REN MERRILL, FINANCE DIRECTOR SUBJECT: CITY'S AUDITING SERVICES The 3 -year contract with Abdo Abdo Eick & Meyers !LP concluded with our 1999 audit. I have asked the firm to submit a proposal for another 3 -year proposal that is attached for your review. We are implementing a new financial system and will be undergoing accounting changes to bring the city in to compliance with GASB # 34. I£ the council's satisfied with the service provided by Abdo Abdo Eick & Meyers we would recommend approval of the proposal for the years 2000 to 2002. \oac%Cc 11.xeD PROPOSAL FOR AUDIT SERVICES FOR THE CITY OF HUTCHINSON, MINNESOTA FOR THE YEARS DECEMBER 31, 2000, 2001 AND 2002 a Lml4 ivm i P-1LJ L P cciv_ ied Public Accou,uanu & Conwlraw C11 mod, "SICK & 'J 3LM47 4 1t 1JU 1 J-A L1 J I1P f�rtihnl N1N" Icnrmmms & ('o"Wf ,r 115 First Hickm, nVeet wire 302 P.O. Box 3166 Nank.m NN 56002 -3166 Mayor and Council Members City of Hutchinson Hutchinson, Minnesota 55320 August 24, 2000 The following sets forth our continuing engagement of services for the certified audit of the general purpose financial statements of the City of Hutchinson. We will audit the general purpose financial statements of the City of Hutchinson for the years ended December 31, 2000, 2001 and 2002 in accordance with generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our audit will include tests of the accounting records of the City and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion • is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit, we will not issue a report as a result of this engagement. The management of the City is responsible for establishing and maintaining internal control. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorizations and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. In planning and performing our audit, we will consider the internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the City's general purpose financial statements and not to provide assurance on the internal control. We will obtain an understanding of the design of the relevant controls and whether they have been placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the general purpose financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general purpose financial statement. (Tests of control are required only if control risk is assessed below the maximum level.) Our tests. if performed, will be less in scope than would be necessary to render an opinion on the internal control and, accordingly, no opinion will be expressed. • 507.625 • Fu 507.386.9139 Page Two We will inform you of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment. could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. Compliance with laws, regulations, contracts, and grant agreements applicable to the City is the responsibility of the City's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we will perform tests of the City's compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance with such provisions, and we will not express such an opinion. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of our engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Our audit is designed to provide reasonable assuran of detecting misstatements that, in our professional judgment, would have a material effect on the general purpose financial statements taken as a whole. Consequently, our audit will not necessarily detect misstatements less than this materiality level that might exist due to error, fraudulent financial reporting, or misappropriation of assets. Such immaterial misstatements, if caused by fraudulent reporting, or misappropriation of assets, may result in adverse and damaging publicity even though monetary impact would not be large enough to affect decisions by financial statement users. The City's management is responsible for establishing and maintaining a sound system of internal control, and internal control is the best means of preventing or detecting fraudulent financial reporting and misappropriation of assets. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the establishment and maintenance of adequate records and related internal control structure policies and procedures, the selection and application of accounting principles, and the safeguarding of assets. Management is also responsible for identifying and ensuring that the entiry complies with applicable laws and regulations. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or way that we believe management practices can be improved, we will communicate them to you in a separate letter. 0 l Page Three Our fees for the audit services would be based upon our regular hourly rates and direct expenses. These fees are stated as "not to exceed" fees. If we are able to realize any time savings as a result of efficiencies your staff might provide, you will be so billed. Our fees for the audit services would be based upon our regular hourly rates and direct expenses. These fees are stated as "not to exceed" fees. If we are able to realize any time savings as a result of efficiencies your staff might provide, you will be so billed. If at any time during this period the Council is dissatisfied with our services for any reason whatsoever, our services may be terminated by so informing us. Our firm, however, shall be obligated for the three -year period at the following fees: Year Amount 2000 $ 17,835 2001 $ 18,370 2002 S 18,925 The audit fees stated above are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, • we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Other services beyond the scope of the basic audit service might include a single audit (if required) and preparation of any State Auditor reporting forma. Estimated additional costs for these services are as follows: Reporting Forms $ 300 Single Audit $ 800 Data Collection Form S 150 It is our belief that the proposed three -year audit engagement is in the best interest of the City of Hutchinson. With the assurance of a three -year engagement, our firm can provide the City with a fixed three -year fee schedule to facilitate the budgeting process. Further, our ability to provide meaningful assistance through our Management Advisory Letter will improve with each year of continued audit involvement. Abdo. Abdo, Eick & Meyers, LLP maintains offices in Mankato, Edina and St. Cloud with a total professional staff of twenty -five accountants. Our firm utilizes IBM compatible computers for serving client needs in the data processing field. This system has improved our ability to audit clients who have computer systems and greatly extends our capacity for evaluating client computer programs and identifying new applications for computer service. It is the policy of our firm to issue at the conclusion of each audit engagement a Management Advisory Letter. As independent auditors, we are in a position to acquire a detailed knowledge of the client's financial and administrative procedures; the advisory letter serves to summarize our recommendations towards improving the accounting and administrative controls, strengthen the financial structure, and develop a more efficient operation. r, Page Four Abdo, Abdo. Eick & Meyers, LLP recognizes that its most important product is prompt and effective service of the highest quality. We believe we can serve the City of Hutchinson to their complete satisfaction, and we will apply the highest level of skills available to that end. We appreciate this oppommity to be of continued service, and would be pleased to furnish additional information at your request. Sincerely, ABDO, ABDO, IICK & MEYERS, LLP Certified Public Accountants / ^� Kyle W. Meyers. CPA KWM:jkm CITY OF HUTCHINSON MEMO Finance Department July 7, 2000 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: BUDGET WORKSHOPS Monday at 4 p.m. we have a workshop which will discuss the preliminary tax levy and truth in taxation date. We have a preliminary budget that the council will want to review. H: \D \CC#4]I11.WPD ^D Discussion during the workshop should take place on future workshop that could be set with this agenda item. H: \D \CC#4]I11.WPD ^D Account No Account Descrlptlon 2725.4252 CEMETERY FEES 3100.7010 LAND 612.16 1� 1347 20000728 2810.6360 UTILITIES 36.99 JULY UTILITIES 1348 20000728A CITY OF HUTISON UTILITIES R55CKREG3 LO900 JULY UTILITIES 1349 200007288 2810.6360 UTILITIES 54.95 JULY UTILITIES 1350 Council Check Register Pf UTILITIES 8/28/00 — 8/28/00 Check N Dale Amount Vendor Explanation PO N Doc N Inv No 99674 8128/00 105263 ANDERSON NATHAN FUNERAL HOME _ 150 .00 REFND - OVERPYMT W KRASEAN INTER 1351 2DO00824 150.00 9%75 8/28100 105265 GERTKEN, BRETT E 8 GERTKEN, ED 18,657.85 WETLAND CREDITS 1354 20000828 18,857.85 99676 8128100 102573 MCLEOD COOP POWER Account No Account Descrlptlon 2725.4252 CEMETERY FEES 3100.7010 LAND 612.16 JULY UTILITIES 1347 20000728 2810.6360 UTILITIES 36.99 JULY UTILITIES 1348 20000728A 2810.6360 UTILITIES 13.12 JULY UTILITIES 1349 200007288 2810.6360 UTILITIES 54.95 JULY UTILITIES 1350 200007280 2810 6380 UTILITIES 717.22 9%77 8128100 105264 NEW ULM JOURNAL _ 199,80 PREPAYMENT HELP WANTED AD 1352 20DO0825 199.80 99678 8128100 103832 RCH INC 10,597.73 UNLEADED 89 OCTANE FUEL 1353 20000818 10,597.73 30522.60 Grand Total P ayment Instrument Totals Check Total 30,522.60 CradB Card Total Total Payments 30,522.60 1174,6340 PRINTING & PUBLISHING 8/28/00:5533 Page - 1 Business Unit CEMETERY OFA. COMPOST GRANT AIRPORT AIRPORT AIRPORT AIRPORT COMMUNICATIONS -ADM I N I STRAT 3450.6211 MOTOR FUELS 8 LUBRICANTS HATS OPERATIONS 0 SUBJECT: SEPTEMBER WIRE TRANSFER The following funds need to be wired - interest payments September 1, 2000 Chase NYC ABA # 021 -000-021 to credit the account of Cede & Co. Go THE DEPOSITORY TRUST COMPANY for Dividend Deposit Account # 066 - 026776 OBI FIELD - PA 50317950 1993 G O Water Revenue Bonds 9,988.75 1992 G O Refunding Recreation Bonds 2,722.50 12,711.25 The following funds need to be wired - PRINCIPAL payments Chase NYC ABA # 021 -000 -021 to credit the account of Cede & Co. Go THE DEPOSITORY TRUST COMPANY for Redemption Deposit Account # 066-027 -306 OBI FIELD - PA 50317950 • 1993 G O Water Revenue Bonds 35,000.00 35,000.00 (FAX of bond document must be made at same time "for principal payment) U - I I R55QKREG3 - 620000 Check# Date Amount Vend Explanation 99679 8131100 101876 AETNA VARIABLE LIFE ASS. CO. 395.00 PE 8/19/00 395.00 99680 8131100 101919 AMERICAN FAMILY INS CO. 63.54 PE 9119100 63.54 99681 &31/00 101943 ANALYTICAL PRODUCTS GROUP 45.00 PERMIT # MN0055832 45.00 99682 8131100 101875 GREAT WEST LIFE INS. CO. 300.00 PE 8119100 300.00 99683 6/31100 101872 H.R.L.A.P.R. 213.13 PE 8/19/00 213.13 9%94 9/31100 101869 HUTCHINSON, CITY OF 611.50 FISH 8 GAME 611.50 99685 8/31100 102633 HUTCHINSON. CITY OF 1,839.24 PE 9119/00 1,819.24 99686 8/31100 102635 HUTCHINSON, CITY OF _ 123 - 14 PE 8/19100 123.14 99687 8/31/00 101873 ICMA RETIREMENT TRUST 2,238.4_6 PE 8/19/00 2,238.46 99688 8/31/00 102449 MINNESOTA CHILD SUPPORT PAYMEN 162.8 PE 8119/00 162.89 99669, 8137100 102653 MINNESOTA DEPT OF MOTOR VEHICL CITY OF 1. 0. Council Check Register 8131/00 — 8/31100 PO # Doc No Inv No 1362 20000825 813. • 13:57:16 Page- 1 Account No Account Descdptlon Business Unit 9995 2036 ACCRUED DEFERRED COMP PAYROLL FUND BIS 1368 20000825 9995.2038 ACCRUED LIFE INSURANCE PAYROLL FUND B/S 1360 20600831 3300,6901 DUES d SUBSCRIPTIONS WASTEWATER ADMINISTRATION 1363 20000825 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND BIS 1369 20000825 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND B/S 1356 20000828 1372 20000825 1373 20000825 1361 20000825 1371 20000825 1114,4730 OTHER REVENUES FISH 8 GAME 9995 -2244 DUE TO EMPLOYEE INSURANCE PAYROLLFUND BIS 9995.2244 DUE TO EMPLOYEE INSURANCE PAYROLLFUNDBIS 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND B/S 9995.2040 ACCRUED MAND. CHILD SUPPORT PAYROLL FUND BIS R55CKREG3 LOG217000 CITY OF HUTCHINSON Cwncll Cheek Register 8131/00 — 8131100 Check # Date Amount Vendor Explanation PO # Doc No Inv No 543.00 TITLE & REGISTRATION-ST #097 1358 20000828 543.00 99690 &31/00 102653 MINNESOTA DEPT OF MOTOR VEHICL 6!31/00 13:57:16 Page- 2 Account No Account Deecdptlon Business Unk 3400.7030 MACHINERY & EQUIPMENT CENTRAL GARAGE ADMIN 5.50 TITLE & REGISTRATION-POL #2 1359 20000828A 3400 7030 MACHINERY & EQUIPMENT CENTRAL GARAGE ADMIN 5,50 99691 8/31/00 101826 MINNESOTA DEPT OF NATURAL RESO 75.00 PERMIT APPLICATION 1355 20000831 3101.6910 PERMITS REFUSE & RECYCING 75,00 99692 &31100 101626 MINNESOTA DEPT OF NATURAL RESO 872 DNR FEES TO STATE 1357 20000811 1111.4730 OTHER REVENUES DNR REVENUE 872.00 99693 3131/00 101914 NCPERS LIFE INS. 126.00 PE 8/19100 1367 20000825 9995.2038 ACCRUED LIFE INSURANCE PAYROLL FUND e/S 126,00 99694 8131100 102658 PERA- D.C.P. 26.01 PE &19100 1376 20000825 9995.2243 DUE TO PERA- D.C.P. PAYROLL FUND S/S 26 .01 PE 8/19/00 1377 20000825A 9995.2241 DUE TO OTHER -PERA PAYROLL FUND B/S 5202 , 99695 8/31100 101877 PRUDENTIAL 75.00 PE 8/19100 1364 20000825 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND B/S 75.00 99696 8/31100 102096 PRUDENTIAL MUTUAL FUNDS 30.00 PE 8119/00 1365 20000825 999 ACCRUED DEFERRED COMP PAYROLL FUND B/S 30, 00 99697 &31100 102615 PUBLIC EMPLOYEES 7.72695 PE 8/19100 1374 20000825 9995.2241 DUE TO OTHER -PERA PAYROLL FUND B1S 9,4 16.04 PE 8119/00 1375 20000825A 9995.2241 DUE TO OTHER -PERA PAYROLL FUND INS 17,142.99 99698 8131/00 102052 QUALITY WINE & SPIRITS CO. 4,131.94 AUGUST LIQUOR PURCHASE 1378 889458 3000 -6810 COST OF SAL ES-LIOUOR LIQUOR OPERATIONS 4,131,94 R55CKREG3 x -20000 Check# Date Amount Venda 99699 WWII 101879 TEMPLETON INC 270.00 270.00 99700 8131/00 101880 WADELL 8 REED 150.00 150.00 29,465.35 Grand Total Explanation PE 8/19/00 PE 8/19/00 CITY OF H. NSON Council Check Register 8/31/00 – 8!31/00 PO # Doc No Inv No 1366 20000825 8131, 1 013:57:16 Page- 3 Account No Account Descdplbn Business Unit 9995,2036 ACCRUED DEFERRED COMP PAYROLL FUND BS 1370 20000825 9995,2036 ACCRUED DEFERRED COMP PAYROLL FUND BS Payment Instrument Tota Check Total 29,465.35 Credit Card Total Total Payments 29,465.35 R55CKREG3 *20000 CITY CIAHINSON Cound Check Register 9/7/00 — 9/7/00 Check# Date Amount Vendor Explanallon 99701 9!7100 104022 EVEN -TEMP CONSTRUCTION 6,000.00 SIDING 6,000.00 99702 9/7100 104022 EVEN - TEMPCONSTRUCTION -_.. 6.000.00 ROOFING 6,000.00 99703 9/7/00 104022 EVEN -TEMP CONSTRUCTION 4,875.00 ROOFING 4,875.00 99704 9/7/00 105269 FIST INC 641.60 #333 SUIT 641.60 99705 9/7100 101869 HUTCHINSON, CITY OF 1,1 _ _ FISH 8 GAME 99706 9/7/00 102696 HUTCHINSON, CITY OF 637.89 LOTTERY FEES TO STATE 637.89 99707 977/00 102771 HUTCHINSON, CITY OF 8,073.85 PAYROLL 8725/00 8,073.85 99708 977/00 105267 MILLERSVILLE UNIVERSITY OF PEN 295.00 REG -CHRISTIAN DOBRATZ 295.00 99709 917100 102653 MINNESOTA DEPT OF MOTOR VEHICL -� 1,015,00 DNR FEES TO STATE 1,015.00 99710 917/00 102052 QUALITY WINE 8 SPIRITS CO. 400.93 AUGUST LIQUOR 90. AUGUST WINE 491.45 PO# D oc No Inv No 1384 8668 -5 1385 8889 -1 1366 8670 Account No Account Descdp 8668.6651 HOUSING REHAB LOANS 8669.8651 HOUSING REHAB LOANS 6670.8651 HOUSING REHAB LOANS 1389 20000905 1172.6210 OPERATING SUPPLIES 1380 20000905 1114.4730 OTHER REVENUES 1379 20000905 3000,4465 LOTTERY SALES 1382 20000906 9441.2033 ACCRUED PAYROLL 91LO 60743 Page- 1 Business Unh LOAN ft" Cheryl Kochle Doug Anderson POLICE PATROL ADMINISTRATIOI FISH 8 GAME LIQUOR OPERATIONS LIQUOR FUND &S 1387 20000907 1177.6320 TRAVEL SCHOOL CONFERENCE INVESTIGATION 1381 2000090 1111.4730 OTHER REVENUES 1390 871870 3000.6810 COST OF SALES -LIQUOR 1390 871870 3000.6811 COST OF SALES -WINE DNR REVENUE LIQUOR OPERATIONS LIQUOR OPERATIONS 1 R55CKREG3 LOG20000 Chec Dal Anounl Vendor 99711 9/7100 105268 SICKMANN, STEVE 340.00 340.00 99712 9 /7100 105270 YELLOW FREIGHT 8 5.33 85.33 29,618.12 Grand Total CITY OF HUTCHINSON GouncIl Check Register 917/00 —9/7/00 Explanation PO # Doc No Inv No TRAVEL ADVANCE/FOOD 6 LODGING 1388 20000717 9 /8/00 8:07:43 Page- 2 A ccount No Accou Descdptlon Business Unit 1172,6320 TRAVEL SCHOOL CONFERENCE POLICE PATROL ADMINISTRATIOI DELIVERY CHARGES 1383 20000905 3101.7030 MACHINERY 8 EQUIPMENT REFUSE E RECYCING Pay Instrument Totals Check Total 29,618.12 Credlt Card Total Total Payments 29,61812 • • • 9 0 1 0 R04570 CITY OF HUTCHINSON 9111100 14:5253 Page - 1 Create Payment Conbol Groups Bank Amount 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11100 . . . . Payee ... .. ... . . .. . . Stub Document.. ..... Due Invoice Payment Discount N umber Nam I Mailing Address Mess Ty Number Itm C o Dale _ _ Number Amount Taken _ 101827 AG SYSTEMS GASKET OK COUP PV 1461 001 09999 9111/00 G41564 4.98 101827 AG SYSTEMS MATERIALS PV 1720 001 09999 9111/00 C4 194 2 72.69 PARTS PV 1721 001 09999 9/11100 C41082 6.77 PARTS PV 1722 001 09999 9111/00 C41373 80.65 PARTS PV 1723 001 09999 9/11/00 041398 149.10 Payment Amount 314.19 101847 AMERICAN PAYMENT CENTERS SEPT -NOV PAYMENT CENTER SERPV 1626 001 09999 9/11100 14868 76.00 101847 AMERICAN PAYMENT CENTER! Payment Amount 76.00 101853 PHILLIPS WINE 8 SPIRITS AUGUST PURCHASE PV 1413 001 09999 9/11100 640633 1,835.70 101853 PHILLIPS WINE 8 SPIRITS AUGUST PURCHASE PV 1414 001 09999 9/11100 640632 16.87 AUGUST PURCHASE PV 1415 001 09999 9/11100 640634 46.50 AUGUST PURCHASE PV 1416 001 09999 9111 /00 638488 142.10 AUGUST PURCHASE PV 1417 001 09999 9/11/00 638487 9,506.98 Payment Amount 11,550.15 101857 VIKING OFFICE PRODUCTS LASER CARTRIDGE PV 1617 001 09999 9/11100 797006 108.07 101857 VIKING OFFICE PRODUCTS 3 PT CKBR PV 1618 001 09999 9111100 793587 105.84 Payment Amount 213.91 101869 HUTCHINSON, CITY OF JULY LODGING TAX -CAMPGROUNDPV 1571 001 09999 9/11/00 20000816 13135 101869 HUTCHINSON, CITY OF Payment Amount 131.35 101874 GRIGGS 8 COOPER 8 CO AUGUST PURCHASE PV 1418 001 09999 9/11/00 261131 1,699.08 101874 GRIGGS B COOPER 8 CO AUGUSTPURCHASE PV 1419001 09999 9111/00 261132 482.24 AUGUST PURCHASE PV 1420001 09999 9/11/00 258247 215.83 AUGUST PURCHASE PV 1421001 09999 9111/00 258246 1,292.98 R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9111/00 ...... .. Pay are ...... ...... Stub .. Document, ...... Due Invoice Payment Number Name / Mailing Address Message Ty Number In Co Dale Number Amount AUGUST PURCHASE PV 1422001 09999 9111100 258248 173.50 AUGUST LIQUOR PV 1724 001 09999 9111/00 261133 93,35 Payment Amount 3,956.98 101889 MID- MINNESOTA HOT MIX INC TN FINES PV 1519001 09999 9111/00 3120 88.33 Payment Amount 88.33 101904 ANDERSON DOVE FRETLAND 8 VAAUGUST COMPENSATION PV 1466 001 09999 9111/00 20000831A 7,250,00 VALKENBURG Payment Amount 7,250.00 101909 SNAP -ON INDUSTRIAL SHOP TOOLS PV 1530001 09999 9/11/00 21V/11789807 16044 Payment Am nl 16044 101910 SHARE CORP CLEANING SUPPLIES PV 1475 001 09999 9111100 311788 182.65 Payment Amount 182.65 101913 WATER ENVIRONMENT FED MEMBERSHIP -M GRAHAM PV 1661 001 09999 9/11/00 1608263 -00 179.00 Payment Amount 179.00 101915 HERMEL WHOLESALE AUGUST PURCHASE PV 1739001 09999 9111100 250454 17.02 AUGUST PURCHASE PV 1740 001 09999 9111100 251653 80 -36 AUGUST PURCHASE PV 1741 001 09999 9111100 251947 125.41 Payment Amount 222.79 101916 BERNICKS PEPSI COLA POP- CONCESSIONS PV 1530 001 09999 9/11/00 19713 122.00 AUGUST PURCHASE PV 1752 001 09999 9/11/r 0706 27.75 9/11100 14:52:53 Page - 2 Discount Taken 101889 MID- MINNESOTA HOT MIX INC 101904 ANDERSON DOVE FRETLANDA VAN VALKENBURG 101909 SNAP -ON INDUSTRIAL. 101910 SHARE CORP 101913 WATER ENVIRONMENT FED 101915 HERMEL WHOLESALE 101916 BERNICKS PEPSI COLA 0 R04570 CITY OF HUTCHINSON 9111/00 14:52:53 Create Payment Control Groups Page 3 Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 9/11/00 .... Payee ... ........ Stub .. Document... Due Invoice Payment Discount Number Name / Melling Addr Messag Ty Number Ion Go Da _ Num Amount_ Taken AUGUST PURCHASE PV 1753 001 09999 9/11/00 19704 62.35 AUGUST PURCHASE PV 1754 001 00999 9111/00 23140 61 AS AUGUSTBEER PV 1755001 09999 9/11/00 19705 44.60 AUGUST BEER PV 1756001 09999 9111/00 23141 66.90 Payment Amount 305.05 101938 JOHNSON BROTHERS LIQUOR COAUGUST LIQUOR PV 1440 001 09999 9111/00 1155005 79.34 101938 JOHNSON BROTHERS LIQUOR CO. AUGUST WINE PV 1441 001 09999 9111100 1155006 3,391.45 AUGUST LIQUOR PV 1442 001 09999 9111/00 1154812 647.80 AUGUST WINE PV 1443 001 09999 9111/00 1154813 580.55 AUGUST LIQUOR PV 1444001 09999 9111/00 1152095 4,304,28 AUGUST WINE PV 1445 001 09999 9111/00 1152096 1,686.60 -� Payrnent Amount 10,690.02 10 194 7 MINNESOTA DEPT OF LABOR 8 EXEMPTION PV 1470 001 09999 9111100 244383 10.00 101947 MINNESOTA DEPT OF LABOR 8 INDUSTRY - - INDUSTRY Payment Amount 10.00 101970 US WEST DIRECTORY YELLOW 8 WHITE PAGES PV 1435 001 09999 9111100 5291882 56.58 101970 US WEST DIRECTORY Payment Amount 56.58 401972 ARNDT, WILLIAM CITY PICNIC CHARGES PV 1588 001 09999 9111/00 20000823 85.00 101972ARNDT, WILLIAM Payment Amount 85.00 101974 LENNEMAN BEVERAGE DIST. INC AUGUST PURCHASE PV 1406 001 09999 9/11100 72375 1,68750 101974 LENNEMAN BEVERAGE DIST. INC AUGUST PURCHASE PV 1407 001 09999 9111/00 72537 3,192.10 R04570 CITY OF HUTCHINSON 9111/00 14:5253 Create Payment Control Groups Pape - 4 Bank Ar,counl 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11/00 . _ .. . Payee ....... ..... Stub Number Name / Mailing Address Message 13170 AUGUST PURCHASE 101979 WASTEOUIP RAYFO INC. DUMPSTERS 101984 LOCHER BROTHERS INC 101987 BRANDON TIRE CO AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE AUGUST PURCHASE .. Document..... . Due Invoke Ty Number Itm Go Date Number PV 1408 001 09999 9111/00 72733 Payment Amount PV 1657 001 09999 9111100 212201 Payment Amount Payment Discounl Anaurlt Taken 1,142.50 6,022.10 657.05 PV 1392001 09999 9/11/00 12599 5,103.05 PV 1393 001 09999 9111/00 12809 431.30 PV 1395 001 09999 9111/00 12943 6,108.50 PV 1396 001 09999 9/11!00 13170 3,421.60 PV 1397001 09999 9111/00 12350 14.25' PV 1398 001 09999 9/11/00 322 478.00 PV 1399 001 09999 9/11/00 11466 1,040.00 PV 1400 001 09999 9111/00 12598 269,85 PV 1401 001 09999 9111/00 12924 282,00 PV 1402 001 09999 9111/00 12937 433.00 PV 1403 001 09999 9/11/00 12938 12870 PV 1404 001 09999 9/11100 11843 1,024.00 PV 1405 001 09999 9111/00 11845 1,024.00 Payment Amount 19.758.25 TIRE, MOUNT /DISMNT, SCRAP FEE PV TIRES PV TIRES PV TIRES, MOUNT/DISMNT, VALVE PV MOUNT/DISMNT, TIRE REPAIR PV MOUNT/DISMNT, PATCH TUBE PV TIRES, STEMS, MOUNT/DISMNT PV FRONT ALIGNMENT PV MOUNT/DISMNT, PATCH PV 101979 WASTEOUIP RAYFO INC. 101984 LOCHER BROTHERS INC 1543 001 09999 9/11100 4989 108.09 101987 BRANDON TIRE CO 1544 001 09999 9/11100 5047 186.63 1545 001 09999 9/11100 5045 148.93 1546 001 09999 9/11100 5158 121.83 1689 001 09999 9/11/00 2035 31.50 1690 001 09999 9/11/00 1887 10.00 1691 001 09999 9/1100 1849 91.17 1692 001 09999 9/1100 1716 42,95 1693 001 09999 9/11/0' '195 19.93 R04570 CITY OF HUTCHINSON 9111/00 14:52:53 Create Payment Control Groups Page- 5 Bank Account 00002252 CASH Version LOG20001 Odglnalor CKRISHNAMO Payment Instrument Check Payment Pay Through Dale - 9/11100 . .. . . . Payee ... . . .. .. .. .. . Stub Document.... ... Due lnry ice Payment Discount Number Name l Mailing Address M essage Ty Number hm Co D ate Number Amount Taken Payment Amount 761.03 101992 MINNESOTA DEPT OF HEALTH QTR 3 CONNECT FEES PV 1428 001 09999 9/11100 20000701 5,19100 101992 MINNESOTA DEPT OF HEALTH Payment Amoum 5,193.00 102018 SWANSON. MARILYN J. REIMB- FLOWERS FOR MARK LARS®N 1609 001 09999 9/11100 217000631 31.63 102010 SWANSON, MARILYN J. Payment Amount 31.63 102024 MEMINDEX WALL PLANNERS PV 1633 001 09999 9/11 100 90057 141.39 102024 MEMINDEX Payment An nl 141.39 102079 BENNETT OFFICE SUP. CISCO CATALYST PV 1469 001 09999 9111100 IDD037 9,302.85 102039 BENNETT OFFICE SUP. BLACK TONER PV 1535001 09999 9111/00 100871 153.15 BLACK TONER PV 1535001 09999 411100 100843 153,15 COPIER CHARGES PV 1542 001 09999 411/00 102279 89.65 COPIER CHARGES PV 1564 001 09999 9/11/00 102390 15,00 TONER PV 1585 001 09999 411/00 106958 31.90 SERVICE CONTRACT /COPIER PV 1675 001 09999 411/00 107819 15,00 Payment Amount 9,760 70 102048 CONTINENTAL RESEARCH CORP SANI BRIGHT, KNOCK OUT PV 1465 001 09999 411/00 108969 -CRC -1 26070 102048 CONTINENTAL RESEARCH COF STAY LUBE PV 1644 001 D9999 411/00 108970 -CRC -1 134.17 Payment Amount 394.87 102072 HUTCHINSON, CITY OF AUGUST REPAIRS PV 1707 001 09999 9/11/00 20000831 16,650.76 102072 HUTCHINSON, CITY OF Payment Amount 16,650.76 R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11/00 ...... .. Payee - - . . . Stub Document ...... Due Invoice Number Name / Mailing Address Message Ty Number Itm Co Dale Number 102083 CAMERA SHOP DEVELOP & PRINT PV 1593 001 09999 9/11100 25069 DEVELOP & PRINT PV 1594 001 09999 9111/00 25067 FILMS PV 1664 001 09999 9/11100 25034 DEVELOPING PV 1665 001 09999 9111100 25040 Payment Amount 102086 CADD/ENGINEERING SUPPLY 24LB COATED BOND PAPER PV 1673 001 09999 9/11/00 79889 Payment Amount 102088 GENERAL OFFICE PRODUCTS CO GUEST CHAIR PV 1438 001 09999 9/11/00 160866 OFFICE FURNITURE PV 1439 001 09999 9/11/00 160540 Payment Amount 102090 HUTCHINSON FIRE DEPT GENERADONATION -CR SNO PROS PV 1624 001 09999 9111/00 1984 ACCI Payment Amount 102092 CARR FLOWERS FLOWERS -LISA FORD PV 1674 001 09999 9/11/00 1625 Payment Amount 102101 MINNCOMM PAGING PAGER RENTAL PV 1627 001 09999 9/11100 22526309004 Payment Amount 102109 WESTERN AUTO DRILL, BITS PV 1507 001 09999 9/11/00 513333 Payment Amount Payment Discount Amount Taken 9.53 — - - -- 11.03 24.79 1902 , 64.37 62.16 —� 62.16 - 223.87 5,294.54 5,518.41 2.000.00 2,000.00 33.63 33.63 54.32 54.32 112.87 11287 9/11100 14:52:53 Page- 6 102083 CAMERA SHOP 102086 CADD/ENGINEERING SUPPLY 102088 GENERAL OFFICE PRODUCTS CO 102090 HUTCHINSON FIRE DEPT GENERALACCT 102092 CARR FLOWERS 102101 MINNCOMM PAGING 102109 WESTERN AUTO Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9111/00 ... Payee ...... ....... Stub - Document....... Due Number Name / Meiling_ Address Message Ty Nu mber Itm Co Dale 102123 KRISHNAMOORTHI, CHITRA REIMS -MEALS PV 1686 001 09BB9 9/11/00 20000906 Payment Amount 102126 TRUE VALUE AUGUST PURCHASES PV 1663 001 09999 9111100 1790 -0800 JULY PURCHASES PV 1731 001 09999 9111/00 1315 -0700 AUGUST PURCHASES PV 1732001 09999 9/11100 1325-0800 AUGUST PURCHASES PV 1733 001 09999 9111100 1315 -0800 Payment Amount 102132 VIKING COCA COLA AUGUST PURCHASE PV 1747 001 09999 9/11100 257242 AUGUST PURCHASE PV 1748 001 09999 9111100 8021980 AUGUST PURCHASE PV 1749 001 09899 9/11/00 8021979 AUGUST PURCHASE PV 1750001 09999 9111 /00 8022245 Payment Amount 102151 HUTCH ELECTRIC MATERIALS, INSTALL-ODDFELLOW&V 1463 001 09999 9111/00 5695 Payment A aunt 102155 OLSEN CHAIN & CABLE GO. IABOR PV 1455 001 09999 9/11/00 40922 Payment Amount 102204 SOIL CONTROL LAB CHEMICAL ANALYSIS/COMPOST PV 1705 001 09999 9111/00 146617 Paymanl Amount 102206 E & K ENTERPRISES INC LABOR PV 1639 001 09999 9111100 197158 Payment Amount Wo" Payment Discount Num Amount Taken 5.55 5.55 38.28 q 107.40 62.04 889.32 1,117.04 17.00 61.25 38,00 106.45 222.70 163.50 163.50 42.64 42.64 390,00 390.00 60,00 60,00 9 9111/00 14:52:53 Page - 7 102123 KRISHNAMOORTHI, CHITRA 102126 TRUE VALUE 102132 VIKING COCA COLA 102151 HUTCH ELECTRIC 102155 OLSEN CHAIN & CABLE CO. 102204 SOIL CONTROL LAB 102206 E & K ENTERPRISES INC R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11/00 . .. . . Payee .. . .. . Stub - Document. _ Due Inv ice Number Name / Melling Address Message Ty Number IM Go Date Number 102216 RESPOND SAFETY SUPPLIES PV 1778 001 09999 9111/00 431024930 Payment Amount 102225 RUNNINGS SUPPLY OPEN REEL TAPE PV 1464 001 09999 9/11/00 950508-0800 Payment Amount 102236 DUININCK BROS ING, L6/99 -00 EST #3 PV 1784 001 09999 9111/110 20000908 PaymentAnnount 102250 PEART & ASSOCIATES LABOR PV 1746 001 09999 9/11/00 4271 Payment Amount 102253 CENTRAL MCGOWAN SUPPLIES PV 1710 001 09999 9111100 144959 Payment Amount 102260 ASHBROOK SAFETY SWITCH PV 1777001 09999 9/11/00 48371 Payment Amount 102275 DPC INDUSTRIES INC CONTAINER, CYLINDER PV 1666 001 09999 9/11100 D- 7000 -012161 CHLORINE PV 1667 001 09999 9/11100 7000- 1368217 SULFUR DIOXIDE PV 16% 001 09999 9111/00 7000- 1366926 Payment Amount 102277 DANKO EMERGENCY EQUIP DANKO TS THREAD SAVER PV 1540001 09999 9/11/00 330178 DANKO TS THREAD SAVER RV 1541 001 09999 9/11100 330407 Payment Amount Payment Amount 10372 103.72 21.29 21.29 53,807.21 53.807.21 122.50 122.50 5.28 5.28 531.52 531.52 63.00 400.31 346.30 809.61 67.19 59.91 127.10 Dlamunt Taken 9/11100 14:52:53 Page- 8 102216 RESPOND 102225 RUNNINGS SUPPLY 102236 DUININCK BROS INC 102250 PEART 8 ASSOCIATES 102253 CENTRAL MCGOWAN 102260 ASHBROOK 102275 DPC INDUSTRIES INC 102277 DANKO EMERGENCY EQUIP 0 Discount Taken • 9/11/00 14:52:53 Page- 9 102322 FIRSTAR 102336 MR. ROOTER 102343 E 8 T CONTRACTING 102356 ELECTRO WATCHMAN 102395 REINER IRRIGATION 8 SEPTIC 102398 R 8 R EXCAVATING 102412 HAWKINS WATER TREATMENT GROUP 102430 AMERIPRIDE LINEN S R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Amount 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 9111/00 ...... . - Payee ........ .... Stub .. Document....... Due Invoice Payment Number Name / Mailing Address Message Ty Number In Co Date Number Amount 102322 FIRSTAR INTEREST PAYMENT PV 1606 001 09999 9111/00 333350 147.601.25 Payment Amount 147,601.25 102336 MR. ROOTER SERVICE CALL PV 1603 001 09999 9/11100 6642 80.00 Payment Amount 80.00 102343 E 8 T CONTRACTING CONST COMPOST SITE -THRU 8/18 PV 1687 001 09988 9111/00 20000818 123,499.00 Payment Amount 123,499.00 102356 ELECTRO WATCHMAN OTRLY CHARGE PV 1744 001 09999 9/11/00 67056 284.36 Payment Amount 284.36 102395 REINER IRRIGATION 8 SEPTIC REPAIR IRRIGATION SYSTEM PV 1614 001 09999 9111/00 20091 171.97 MATERIALS, LABOR - MOONEY FLD PV 1776 001 09999 9/11/00 99620 112.23 Payment Amount 284.20 102398 R d R EXCAVATING L4 /00 EST N4 I'V 1785 001 09999 9/11/00 20000908 36,763,68 Payment Amount 36,763.68 102412 HAWKINS WATER TREATMENT GR6MBROFL ACID PV 1612001 09999 9/11/00 284154 567.95 Payment Amount 567.95 102430 AMERIPRIDE LINEN B APPAREL AUGUST DELIVERIES PV 1735001 09999 8/11100 N185611 31.03 Discount Taken • 9/11/00 14:52:53 Page- 9 102322 FIRSTAR 102336 MR. ROOTER 102343 E 8 T CONTRACTING 102356 ELECTRO WATCHMAN 102395 REINER IRRIGATION 8 SEPTIC 102398 R 8 R EXCAVATING 102412 HAWKINS WATER TREATMENT GROUP 102430 AMERIPRIDE LINEN S R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originals CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11/00 ...... . Payee .......... .. Stub Document..... Due Irrvoke Number Name I Mailing Address Message Ty Num ber Ibn Co Date Number _ AUGUST DELIVERIES PV 1736 001 09999 9111/00 N182995 AUGUST DELIVERIES PV 1737 001 09999 9111/00 N180330 AUGUST DELIVERIES PV 1738 001 09999 9111/00 N177675 Payment Amount 102435 US OFFICE PRODUCTS CORRECTION FLUID PV 1578 001 09999 9111/00 010E7136 LABELS PV 1709001 09999 9/11100 010E5334 Payment Amount 102436 SUPERIOR COFFEE & FOODS COFFEE PV 1430 001 09999 9111/00 6519549 COFFEE PV 1431001 09999 9111/00 6519548 COFFEE PV 1610 001 09999 9111100 6519706 Payment Amount 102451 HANSEN DIST OF SLEEPY EYE AUGUST PURCHASES PV 1696 001 09999 9/11/00 4543 AUGUST PURCHASES PV 1697 001 09999 9/11100 4524 Payment Amount 102456 C & L DISTRIBUTING AUGUST PURCHASE PV 1409 001 09999 9/11/00 59863 AUGUST PURCHASE PV 1410 001 09999 9/11100 59605 AUGUST PURCHASE PV 1411 001 09999 9111100 58960 AUGUST PURCHASE PV 1412 001 09999 9/11100 58699 Payment Anwunl 102466 KKLN AUGUST ADVERTISING PV 1602 001 09999 9/11100 578 Payment Amount Payment Discount Amount Taken 38.38 31.25 31.86 132.52 15.98 552 21.50 78.00 41.60 119.25 238.85 1.304.00 605.00 1,909.00 16,576.70 3.25050 12,343.41 3.416.70 35.587,31 350.00 350.00 9111/00 14:52:53 Page- 10 APPAREL 102435 US OFFICE PRODUCTS 102436 SUPERIOR COFFEE & FOODS 102451 HANSEN DIST OF SLEEPY EYE 102456 C 8 L DISTRIBUTING 102466 KKLN Bank Account 00002252 CASH R041570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11100 . .. Payee . .......... Stub .. Document. ...... Due Invoke Number Name / Mailing Address Mes Ty Number Ina Go Date _ Nu 102469 AMERICAN BOTTLING CO, THE POP PURCHASE - CONCESSIONS PV 1467 001 09999 9111100 604721 Payment Amount 102471 ELECTRIC PUMP LIFT STATION REPAIRS PV 1669 001 09999 9/11/00 15104 REFM14753- CREDIT CONTROL UNITPD 1670 001 09999 9/11/00 14982 -CM Payment Amount 102478 REINER CONTRACTING WASHED SAND PV 1429 001 09999 9111/00 3352 Payment Amount 102479 PENSKE AUTO CENTER OIL CHANGE PV 1549 001 09999 9111100 47431 OIL CHANGE PV 1550001 09999 9/11/00 47444 OIL CHANGE PV 1551 001 09999 9111100 47481 OIL CHANGE PV 1552 001 09999 9/11100 47479 OIL CHANGE PV 1553 001 09989 9/11/00 47536 OIL CHANGE PV 1554 001 09999 9/11/00 47533 OIL CHANGE, BELTS PV 1555 001 08999 9111/00 47532 OIL CHANGE, BELTS PV 1556 001 09999 9/11/00 47613 OIL CHANGE, BELTS PV 1557 001 09999 9/11/00 47374 OIL CHANGE PV 1558 DOI 09999 9111/00 47401 OIL CHANGE PV 1559 001 09999 9111/00 47434 Payment Amount 102487 OFFICEMAX TUBE STYLE GODS PV 1632 001 09999 9111100 45011 Payment Amount 102188 DAY DISTRIBUTING AUGUST PURCHASE PV 1391 001 09999 9/11/00 107324 Payment Discount Amount Taken 209,40 209.40 2,209.74 814.27- 1,395,47 25.50 25.50 15,63 1563 15,57 15.57 16.62 15.57 90.22 70.58 84.28 15.76 15.63 OAKI e' 29.99 29.99 2,203.85 0 9111/00 14:52:53 Page- 11 102469 AMERICAN BOTTLING CO, THE 102471 ELECTRIC PUMP 102478 REINER CONTRACTING 102479 PENSKE AUTO CENTER 102487 OFFICEMAX 102488 DAY DISTRIBUTING R04570 CITY OF HUTCHINSON 9/11/00 14:52:53 Create Payment Control Groups Page - 12 Bank Account 00002252 CASH Version LOG20001 Odgmator CKRISHNAMO Payment Instrument Check Payment Pay Thrmgh Date 9/11/00 ...... .. Payee . ....... ... Stub .. Document....... Due IMce Payment Discount Number Name / Mailing Address Message Ty Number Itm Co Date Number Amount Taken Payment Amount 2,203.85 102492 BYSTROM CONVEYING & PROCES57 PYMT CONVEYORS & PLATFORFV 1658 001 09999 9111/00 82100 4,823.90 102492 BYSTROM CONVEYING & INC — PROCESS INC Payment Amount - 4 1 823.90 102518 HILLYARD FLOOR CAREIHUTCHINSQm6UE, AIR FRESHNER PV 1464 001 09999 9111100 HU398552 151.91 102518 HILLYARD FLOOR CARE/HUTCHINSON TOWELS, TISSUE, AIR FRESH PV 1471 001 09999 9/11100 HU398641 94.07 HAND SOAP PV 1537 001 09999 9/11100 HU367575 69.67 DEGREASER PV 1719 001 09999 9/11100 HU395786 429.93 REFUND- OVERPYMT/LIQUOR HU1rCPN 1743 001 09999 9111/00 20000831 42.00 Payment Amount 787.58 102526 G & K SERVICES JULY SERVICE PV 1680 001 09999 9/11100 92154 -0700 925.84 102526 G & K SERVICES AUGUST SERVICE PV 1681 001 09999 9111100 92899 -0800 41.70 AUGUST SERVICE PV 1682 001 09999 9111/00 92162 -0800 132.60 AUGUST SERVICE PV 1683 001 08999 9/11/00 17986 -0800 302,60 AUGUST SERVICE PV 1684001 09999 9111/00 92121 -0800 364.24 AUGUST SERVICE PV 1685 001 09999 9111/00 92154 -0800 675.96 Payment Amount 2,442.94 102529 HACH COMPANY LAB SUPPLIES PV 1582 001 09999 9111/00 2448599 112,14 102529 HACH COMPANY Payrnent Amount 112.14 102530 HUTCHINSON CO -OP 16 X 6 6 HOLE RIM PV 1637 001 09999 9111/00 201427 -0800 29.49 102530 HUTCHINSON CO -OP Payment Amount 29.49 Bank Account D0002252 CASH RO%570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account D0002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 9111/00 .... _ - Payee ........ Stub .. Document, ...... Due Imofce Payment Discount Number Name / Melling Address Meesege Ty Number In Go Date Number Amount Taken 102531 HENRYS FOODS INC CANDY, POPCORN - CONCESSIONS PV 1446 001 09999 9111100 1074867 155.48 REMAINING CHARGES ON INVOICEPV 1759 001 09 9111100 1056562 92.37 TOBACCO PURCHASE PV 1760 001 09999 9/11100 1082612 376.66 TOBACCO PURCHASE PV 1761 001 09999 9/11100 1086976 457.16 Payment Amount 1,081.67 102533 HUTCHINSON CONVENTION & JULY LODGING TAX PV 1539 001 09999 9/11/00 20000731 6,827.96 VISITORS BUREAU Payment Amount 6.827.96 102537 HUTCHINSON LEADER AUGUST ADVERTISING PV 1745 001 09989 9111100 105006-0800 1,161.34 Payment Amount 1,161.34 102538 HUTCHINSON MEDICAL CENTER PHYSICAL EXAMS PV 1576 001 09999 9/11/00 703016-0800 286.00 Payment Amount 286.00 _ 102540 HUTCHINSON PLUMBING & HEATINIFLIT PIPE HANGERS PV 1505 001 09999 9111/00 13345 6.65 CO LABOR -BEER COOLER PV 1757001 09999 9/11/00 17570 180.00 LABOR, PARTS-AIR CONDITIONER PV 1758 001 09999 9/11100 17736 642.20 Payment Amount _ - -_— 828.95 102541 HUTCHINSON TELEPHONE CO SEPT SERVICE PV 1628 001 09999 9111100 5151 -09170 5,716.98 SEPT SERVICE PV 1629001 09999 9111100 20DOD9D1 1,201.87 WIRING ® WASTEWATER PLANT PV 1655 001 09999 9111100 1296 95.62 INSTALL PARTNER PHONE SYSTEMPV 1672 001 09999 9111/00 1293 481,10 Payment Amount 7,495.57 40 9111/00 14:52:53 Page - 13 102531 HENRYS FOODS INC 102533 HUTCHINSON CONVENTION & VISITORS BUREAU 102537 HUTCHINSON LEADER 102538 HUTCHINSON MEDICAL CENTE 102540 HUTCHINSON PLUMBING & HEATING CO 102541 HUTCHINSON TELEPHONE CO R04570 CITY OF HUTCHINSON Create Payment Con604 Groups Bank Acrount 00002252 CASH Version L0G20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11/00 ...... - . Payee .. .... ...... Stub .. Document....... Due Invoice Number Name / Mailing Address Messag Ty Number Itm Go Dale Number 102542 HUTCHINSON UTILITIES AUGUST UTILITIES PV 1577 001 09999 9/11/00 20000905 Payment Amount 102543 HUTCHINSON WHOLESALE JULY PURCHASES PV 1729001 09999 9111/00 1550 -07DUA AUGUST PURCHASES PV 1730 001 09999 9/11/00 1550-0800 Payment Amount 102545 HUTCHINSON FIRE & SAFETY EXTINGUISHER RECHARGE PV 1566 001 09999 9111100 16060 Payment Amount 102546 HCVN -TV FRANCHISE PAYMENT PV 1782 001 09999 9111/00 20000828 Payment Amount 102551 INSURANCE PLANNERS INSURANCE COVERAGE PV 1534 001 09999 9/11100 2653 UPDATE EMPLOYEE ROSTER PV 1775 001 09999 9/11100 2813 Payment Amount 102555 JUUL CONTRACTING CO 4' FLG. PLUG VALVE PV 1638 001 09999 9/11/00 00- 298-1842 Payment Arnount L11 /00 EST 42 PV 1783 001 09999 9/11100 20000908 Payment Amount 102560 LEAGUE OF MN CITIES- INSURANC6WNUAL PREMIUM PV 1427 001 09999 9111/00 4082 TRUST Payment Discount Amount Taken 37,907.92 37,907.92 167.33 1.347.26 1,514.59 9,48 9.48 7,504.78 7,504.78 6,323.80 131,00 6.454,80 474,55 474.55 12,666.73 12.666 73 5,757.00 9111/00 14 -52:53 Page- 14 102542 HUTCHINSON UTILITIES 102543 HUTCHINSON WHOLESALE 102545 HUTCHINSON FIRE & SAFETY 102546 HCVN -TV 102551 INSURANCE PLANNERS 102555 JUUL CONTRACTING CO 102555 JUUL CONTRACTING CO 102560 LEAGUE OF MN CITIES - INSURANCE TRUST 9 0 R04570 Bank Account 00002252 CASH Vers+m LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 9111/00 ...... .. Payee .............. Stub Number Name I Mairag Address Messag 0 CITY OF HUTCHINSON Create Payment Contrd Groups .. Document, ...... Due Ty Number 0m Co Date Payment Amount DEDUCTIBLE BILLING PV 1605 001 09999 9/11/00 11031346 Payment Amount GENERAL LIABILITY-QTR 1 PV 1622 001 09999 9111100 3970 Payment Amunl 102561 L 8 P SUPPLY CO BELT PV 1457 001 09999 9111/00 132815 OIL PV 1458 001 09999 9/11/00 132794 OIL PV 1459 001 09999 9/11100 132879 TIRE, LABOR PV 1460 001 09999 9/11100 132289 PARTS, LABOR PV 1523 001 09999 B /11/00 131453 FILTER, OIL, SUPPLIES, LABOR PV 1524 001 09999 9/11100 129975 OIL, SUPPLIES, LABOR PV 1525 001 09999 gilt /DO 130023 PARTS PV 1527 001 09999 9111/00 130074 OIL, FILTER, SUPPLIES, LABOR PV 1528 D01 09999 9111100 129974 ROPE, HANDLE, LABOR, SUPPLIES PV 1573 001 09999 9/11/00 132619 MOWER RENTAL PV 1574 001 09999 9/11100 132617 #10 CART PV 1575 001 09999 9111100 132618 TRIMMER LINE PV 1615 D01 09999 9/1100 132447 THROTTLE CABLE, PLUG PV 1616 001 09999 9111/00 132503 OIL, HANDLE, LABOR W 1640 001 09999 9/11/00 131470 OIL FILTERS, LOW VISCOS PV 1641 001 09999 9/11/00 131324 PARTS PV 1642 001 09999 9111/00 132322 Payment Amount Invoice Payment Discount Nu mber Amount Taken 5,757.00 444.97 444.97 45.998.50 45,998.50 56,53 25.56 26.84 111.63 35,98 67,36 48.83 347.22 67.84 57.91 426.00 213.00 14.65 15.64 36.24 19.52 5.39 1,576.34 0 9/11/00 14:52:53 Page . 15 102560 LEAGUE OF MN CITIES - INSURANCE TRUST 102560 LEAGUE OF MN CITIES - INSURANCE TRUST 102561 L S P SUPPLY CO R04570 CITY OF HUTCHINSON Create Payment Conmd Croups Bank Account 00002252 CASH Version LOG20001 Orlglnalor CKRISHNAMO Payment Instrument Check Payment Pay Through D.I. 9111100 .. .. . . . Payee _ Stub Document.. .... Due Invoke Number Name/ MaAng Address Message Ty Number In Co Dale Nu mber 102568 MTI DISTIBUTING CO SWITCH PV 1522 001 09999 9/11/00 37171 Payment Amount - 102573 MCLEOD COOP POWER JULY ELECTRICAL HOOKUPS PV 1589 001 09%9 9/11/00 20000731 JUNE ELECTRICAL HOOKUPS PV 1590 001 09999 9/11/00 20000630 Payment Amount 102583 MINNESOTA VALLEY TESTING LABLAB TESTS PV 1613001 09999 9111100 53239 LAB TESTS PV 1647 001 09999 9111/00 52760 LAB TESTS PV 1648 001 09999 9111/00 52502 LAB TESTS PV 1649 out 09999 9/11100 53232 LAB TESTS PV 1650 001 09999 9/11100 53591 LAB TESTS PV 1651 001 OM9 9/11100 53671 LAB TESTS PV 1652 001 09999 9/11/00 53809 Payment Amount 102591 NORTHERN STATES SUPPLY INC THIN C -OFF PV 1474 001 09999 9111/00 213983 PARTS PV 1501 001 09999 9/11/00 212179 SHOP SUPPLIES PV 1592 001 09999 9111100 212176 Payment Amount 102593 PLOTZ, GARY D. REIMB - MILEAGE, MEALS PV 1562 001 09999 9111100 20000823 Payment Amount 102594 PLOWMANS ASSY PV 1529 001 09999 9111/00 45636 Payment Amount 9111/00 14:52:53 Pape- 16 Payment Discount Amount Taken 33.01 102568 MTI DIS71BUTING CO 33.01 4,000,00 6,400.00 10,400.00 102.50 102573 MCLEOD COOP POWER 102583 MINNESOTA VALLEY TESTING LAB 48 -00 8.25 8.25 157.00 241.00 71.00 'Zt:341 25.18 202.68 146.90 374.96 177.91 177.91 83.05 83.05 102591 NORTHERN STATES SUPPLY INC 102593 PLOTZ, GARY D. 102594 PLOWMANS • Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Odglnalor CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9111/00 ...... .. Pay are .......... Stub Document. ...... Due Number Name I Mailing Address Message Ty Number Ibn Co Date 102598 OUADE ELECTRIC LENS, BULBS PV 1448 001 09999 9111/00 87719 BULBS PV 1449 001 09999 9/11/00 87650 BULBS PV 1506 001 09999 9111100 87550 COOLER BULBS PV 1728 001 09999 9/11100 87434 Payment Amount 102609 SHDPKO AUDIO TAPES PV 1532 001 09999 9/11/00 50543 POCKET PORTFOLIO PV 1533 001 09999 9/11100 50544 Payment Amount 102610 SIMONSON LUMBER CO LUMBER, BRICK MLDG, POLY PV 1447 001 09989 9/11100 676610 BROOM PV 1508 001 09999 9111100 676412 Payment Amount 102618 TOWN & COUNTRY TIRE PARTS, LABOR -FRONT END ALIGN PV 1547 001 09999 9111100 807015 Payment Amount 102619 TWO WAY COMM INC SERVICE REMOTE PV 1504 001 09999 9111100 50490 Payment Amount 102620 TRI- COUNTY WATER COND COOLER RENTAL, BOTTLE WATER PV 1597 001 09999 9111100 24448 -OM SALT PV 1768 001 09999 9/11/00 11676-OBOC Payment Amount 102621 SALTMAN, THE SALT PV 1502 001 09999 9111/00 12423 PaymentAmount Invoke Payment Discount N umber Amount Taken 37.91 77.70 47,65 139.78 303.04 10.63 2.66 13.29 375.56 16.45 392.01 382.15 362.15 50.00 50.00 59.11 22.58 81.69 41.02 41.02 — 0 9/11/00 14:52:53 Page - 17 102598 OUADE ELECTRIC 102609 SHOPKO 102610 SIMONSON LUMBER CO 102618 TOWN & COUNTRY TIRE 102619 TWO WAY COMM INC 102620 TRI- COUNTY WATER COND 102621 SALTMAN, THE R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrmnent Check Payment Pay Through Date 9111100 ...... .. Payee ... .......... Stub .. Document....... Due Invoke Number Name I Mallmg Address Message Ty Number Ien Co Dale Number 102624 UNITED BUILDING CENTERS HANDI -CRETE PV 1426 001 09999 9111/00 98723 SOLID SOFFIT PV 1511 001 09999 9111/00 99017 NAILS, VENT SOFFIT, TAPCON PV 1512 001 09999 9/11/00 98823 CREDIT NAILS PD 1513 001 09999 9/11100 14249 MITRE DIVIDER RV 1514 001 09999 9111/00 98847 VENT SOFFIT PV 1515 001 09999 91111'00 98904 COIL STOCK PV 1516 001 09999 9/11 *0 98890 FASCIA COVER, SOFFIT, POLY CNLPV 1517 001 09999 9111/00 98878 WAFERBOARD, WALLBOARD, SCRERS 1572 001 09999 9111100 98570 Payment Amount 102628 US WEST COMMUN SEPT SERVICE PV 1631 001 09999 9/11/00 612EO7 -5054 Payment Amount 102632 XEROX CORP AUGUST COPIER RENTAL PV 1434 001 09999 9111100 77175178 Payment Amount 102637 SEVEN WEST WASH 8 DRY 43# LAUNDRY PV 1452 001 ON99 9111100 3229 10N LAUNDRY PV 1766 DOI 09999 9/11/00 3203 34A LAUNDRY PV 1767 001 09999 9/11/00 3236 Payment Amount 102647 DYNA SYSTEMS HARDWARE PV 1645 001 09999 9111100 10242750 HARDWARE PV 1646 001 09999 9/11100 10241821 Payment Amount 102650 NCL: LAB SUPPLIES PV 1653 001 09999 911 11C 18983 Payment Amount 6.37 65.56 220.31 10.64- 8.15 565.52 41.83 527.58 110.85 1.535.53 166.20 166.20 625.00 625.00 43.51 10.12 34.53 86.16 64.40 191,93 256.33 376.06 Discount Taken 9111100 14'.52:53 Page- 18 102624 UNITED BUILDING CENTERS 102628 US WEST COMMUN 102632 XEROX CORP 102637 SEVEN WEST WASH 8 DRY 102647 DYNA SYSTEMS 102650 NCL 9 0 9111100 1475253 Page - 19 102652 JERRYS TRANSMISSION 102656 PIONEER 102659 TEK MECHANICAL 102701 HENRY d ASSOCIATES 102710 DOMINO'S PIZZA 102738 FIRE INSTRUCTORS ASSN OF MN 102762 SMITH, LES 8 LUCILLE R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH - Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Data 9111/00 . - . . . . Payee .. . .... . - . Stub Document.. ... .. Due Im,olcs Payment Discount Number Name I Mailing Address Message Ty Number In Co Date Number Amount Taken LAB SUPPLIES PV 1664 001 09999 9/11100 108984 322.21 Payment Amount 698.27 102652 JERRYS TRANSMISSION PARTS, LABOR- REPAIR MACK TRK PV 1495 001 09999 9111100 14573 1,632.72 Payment Amount 1,532.72 102656 PIONEER ARMOR PATCH, PAVE PAINT PV 1462 001 09999 9/11/00 INV69022 328.04 Payment Amount 328.04 102659 TEK MECHANICAL LABOR- BROKEN CAR WASH PIPE PV 1518 001 09999 9111100 1270 110.00 MATERIALS PV 1676 001 09999 9/11/00 1328 4.13 Payment Amount 114.13 102701 HENRY 8 ASSOCIATES HYDRANT EXTENSION PV 1677 001 D9999 9/1100 5161 248.24 Payment Aa nt 248.24 102710 DOMINO'S PIZZA PIZZA, POP PV 1567 001 09999 9/11/00 375102 18.10 PIZZA, POP PV 1595 001 09999 9/11100 375104 30.10 PIZZA, POP PV 1596 001 09999 9/11100 375109 30.10 Payment Amount 78.30 102738 FIRE INSTRUCTORS ASSN OF MN ESSENTIALS OF FIREFIGHTING -7 PV 1587 001 09999 9111100 45690 29820 Payment Amount 298,20 102762 SMITH, LES & LUCILLE REFUND SENIOR TOUR PV 1600 001 09999 9111/00 20000820 12.00 0 9111100 1475253 Page - 19 102652 JERRYS TRANSMISSION 102656 PIONEER 102659 TEK MECHANICAL 102701 HENRY d ASSOCIATES 102710 DOMINO'S PIZZA 102738 FIRE INSTRUCTORS ASSN OF MN 102762 SMITH, LES 8 LUCILLE R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Amount Taken 12.00 Version L0G20001 102779 INDEPENDENT SCHOOL DIST. #423 Originator CKRISHNAMO 105.00 102787 MCLEOD COUNTY TREASUREF 105 DO Payment Instrument Check Payment 102853 MITCHELL, WILLIAM 45.00 Pay Through Date 9/11/00 185.00 42.60 . ... .. Payee ... ........ Stub .. Document. ...... Due Invoice Number Name /Mailing Address Message Ty Nu mber Itm Co Dale Number 8.02 102943 BAUERLY BR0S INC. Payment Amaunt 102779 INDEPENDENT SCHOOL DIST. #423CUST0OIAL SERVICE PV 1619 001 09999 9111100 1526 Payment Amount 102787 MCLEOD COUNTY TREASURER JOINT PLAN -PRE PIANIJ YATES PV 1611 001 09999 9/11100 104909 Payment Amounl 102653 MITCHELL, WILLIAM UMPIRE GAMES PV 1598 001 09999 9111100 20000823 Payment Amount 102854 STRUCTURAL SPECIALTIES DRIVING d HOISTING PV 1716 001 09999 9/11700 333 Payment Amount 102872 LORI'S WINDOWS CLEAN WINDOWS PV 1725 001 09999 9111100 121551 Payment Amount 102934 ZILLMER, RICK UMPIRE GAMES PV 1569 001 09999 9/11100 20000828 Payment Amount 102938 MESSNER, KEN REIMS- SAFETY SHOES PV 1715 001 09999 9111/00 20000829 Payment Amount 102943 BAUERLY BROS INC_ 10' VINYLTILE PV 1456 001 09999 9 /11100 1907511 3500 SLAB W1 AIR PV 146800109999 9/11/00 1 907558 9/11/00 14:52:53 Page - 20 Payment Discount Amount Taken 12.00 616.88 102779 INDEPENDENT SCHOOL DIST. #423 616.88 105.00 102787 MCLEOD COUNTY TREASUREF 105 DO 45,00 102853 MITCHELL, WILLIAM 45.00 185,00 102854 STRUCTURAL SPECIALTIES 185.00 42.60 102872 LORI'S WINDOWS 4260 72,00 102934 ZILLMER, RICK 72.00 40.00 102938 MESSNER, KEN 40.00 8.02 102943 BAUERLY BR0S INC. 293.26 0 0 9/11/00 14:52:53 Page - 21 102963 GENERAL REPAIR SERVICE 102967 MID CON SYSTEMS INC 103008 LEE, DAVID 103013 HAROLD SANDGREN ICE SER\ 103014 CDI OFFICE PRODUCTS LTD 103029 GLENCOE ENTERPRISE R04570 CITY OF HUTCHINSON Create Payment Oantrol Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 9/11/00 . ... .. .. Payee . .. . . . . ... .... Stub Document. .... . . Due Invoice Payment Discount Number Name / Melling Address Message Ty Number Itm Co Dale Number Amoun Taken 3000 FOOTING PV 1520 001 09999 9/11/00 1907574 7124 Payment Amount 372.52 102963 GENERAL REPAIR SERVICE MECHANICAL INTERLOCKS PV 1656 001 09999 9111/00 59224 2,324.45 Payment Amount 2,324.45 102967 MID CON SYSTEMS INC SHOP SUPPLIES PV 1548 001 09999 9111/00 35330 133,07 Payment Amount 133.07 103008 LEE, DAVID TOURNAMENT REFUND PV 1599 001 09999 9/11/00 48893 75.00 Payment Amount 75.00 103013 HAROLD SANDGREN ICE SERV CLEAN MACHINE PV 1726 001 09999 9/11/00 529 80 -90 SERVICE CALL PV 1727 001 09999 9/11/00 523 30,00 Payment Annount -- — 110.90 — 103014 CDI OFFICE PRODUCTS LTD MAG FILE PV 1436 001 09999 9111100 23427 16.99 CREDIT ON MAG FILE PD 1437 001 09999 9111100 23427 5.75 - RIBBONS PV 1579 001 09999 8111100 25330 1831 TOWELS PV 1712001 09999 9/11100 26256 61.34 BINDERS, LINERS, TISSUE PV 1713 001 09999 9111/00 26217 151,50 RIBBONS PV 1751 001 09999 9111/00 25361 14.44 Payment Amount 257.23 103029 GLENCOE ENTERPRISE AUGUST ADVERTISING PV 1734001 09999 9111/00 20000831 150.00 Payment Amount 150,00 0 9/11/00 14:52:53 Page - 21 102963 GENERAL REPAIR SERVICE 102967 MID CON SYSTEMS INC 103008 LEE, DAVID 103013 HAROLD SANDGREN ICE SER\ 103014 CDI OFFICE PRODUCTS LTD 103029 GLENCOE ENTERPRISE R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Verson LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11100 ..... Payee ............. . Stub .. Document...... - Due Number Name / Melling Address Me ssage Ty Nu mber Ilm Go Date 103051 INFRATECH BLUE MARKING FLAGS PV 1583 001 09999 9/11100 1185 Payment Amount 103067 SCHRADER, JEFF UMPIRE GAMES PV 1604 001 09999 9111/00 20000823 Payment Amount 103068 WRIGHT, LEE UMPIRE GAMES PV 1570 001 09999 9111100 20000829 Payment Amount 103074 PARTIES PLUS TABLE SKIRTS PV 1563 001 09999 9/11/00 7381 TABLEROLLS PV 1564 001 09999 9171/00 7384 Payment Amount 103088 PLUNKETS PEST CONTROL YEARLY CONTRACT -PEST CONTROEV 1623 001 09999 9/11100 699286 Payment Amount 103094 SUBWAY SUB SANDWICHES PV 1565 001 09999 9/11/00 20000822 Payment Amount 103114 KLOSS, TOM REIMS -CELL PHONE ADAPT PV 1688 001 09999 9111/00 20000831 Payment Amount 103171 IMPERIAL PORTA THRONES UNIT RENTAL - AUGUST /COMPOST PV 1635 001 09999 9111/00 4701 Payment Amount 103179 HANSMOLITION LANDFILL 2YARDSLANDFILL PV 1671001 09999 9/11/0679 Invoice Payment Discount Number Amount Taken - -._— _ 68. _ 68.22 630.00 630.00 72.00 72.00 14.80 41,54 56.34 210.85 21085 24.20 24.20 42.59 — 42.59 6448 — 64.48 14.50 9111/00 14:52:53 Page - 22 1030511NFRATECH 103067 SCHRADER, JEFF 103068 WRIGHT, LEE 103074 PARTIES PLUS 103088 PLUNKETS PEST CONTROL 103094 SUBWAY 103114 KLOSS, TOM 103171 IMPERIAL PORTA THRONES 103179 HANSF' °MOLITION R01570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Odglnalor CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9111/00 ...... .. Payee _ ........ Stub Document....... Due lm,olce Number Name I Mailing Address Massage Ty Number Itm Co Date Number Payment Amount 103220 SWANSON, MARILYN M. REIMB - MEALS, MEETING, MILEAGEPV 1591 001 09999 9/11/00 201X10829 Payment Amount 103240 HEMMAH, KATHY REIMB- SUPPLIES PV 1453 001 09999 9/11100 21X100817 Payment Amount 103246 HUTCHINSON, CITY OF AUGUST FUEL PV 1472D01 09999 9111100 20000831 Payment Amount 103250 TILTON, DAVID UMPIRE GAMES PV 1568 001 09999 9/11/00 20000823 1 Pnyment Amount 103363 ST. CLOUD RESTAURANT SUPPLY AUGUST PURCHASES PV 1762 001 09999 9/11/00 504452 AUGUST PURCHASE PV 1763 001 09999 9/11/00 505233 AUGUST PURCHASE PV 1764 001 09999 9111/00 506023 AUGUST PURCHASE PV 1765 001 09999 9111/00 506978 Payment Amount 103520 INTERSTATE BATTERIES MTP -24, MTP-65 PV 1496 001 09999 9111100 20006736 Payment Amount 103620 US FILTER/DAVIS PROCESS BIO%IDE PV 1718 001 09999 9111100 6402474 0 9111/00 1452:53 Page- 23 Payment Discount Amount Taken 14.50 73.50 73.50 13.16 13.16 LANDFILL 103220 SWANSON, MARILYN M. 103240 HEMMAH, KATHY 7,682.03 103246 HUTCHINSON, CITY OF 7,682.03 270.00 270.00 145.30 95.35 120.55 138.34 13834 8,520.00 103250TILTON, DAVID 103363 ST. CLOUD RESTAURANT SUPPLY 103520 INTERSTATE BATTERIES 103620 US FILTER/DAVIS PROCESS R04570 CRY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Vemlon LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9111100 ...... .. Payee .............. Stub .. Document. _ ..... Due lwolce Number Name / Marling Address Message Ty Number In Go Date Numb Payment Amount 103709 FRATZKE, MARK REFUND- OVERPYMT CLOSED ACC PV 1480 001 09999 9/11100 20000831 Payment Amount 103783 MCLEOD PUBLISHING INC AUGUST ADVERTISING PV 1601001 09999 9/11/00 951 -0800 Payment Amount 103872 HARRIS COMPANIES JULY SERVICE MAIM INSPECT PV 1643 001 09999 9/11100 73913 Payment Amount 103991 MOORE, ANDREA REFUND - COACHING FLAG FOOTBAB/ 1450 001 09999 9111100 49315 Payment Amount 104005 AMCON BLOCK CONCRETE BLOCK PV 1607 001 09999 9111/00 78883 CREDIT PALLETS PD 1608 001 09999 9/11100 81052 Payment Amount 104084 DONOHUE & ASSOC PROFESS SERV- BIOSOUDS DRYIN®V 1717 001 09999 9111/00 10159 -11 Payment Amount 104095 DUECO PARTS, LABOR - REPAIR RANGER PV 1521 001 09999 9/11/00 33527 Payment Amount 104278 SCENIC HOMES REFUND -0VERPYMT CLOSED ACC 1479 001 09999 9111/00 20000831 . : Payment Amount Payment Discount Amount Take — 8,520.00 — 30.29 30.29 77.50 77.50 1,280.00 1,280.00 30,00 30,00 1,328.70 166.14- 1,162-56 10,565.45 10,565.45 675.76 675.76 21.98 21.98 9/11/00 14:52:53 Page- 24 103709 FRATZKE, MARK 103783 MCLEOD PUBLISHING INC 103872 HARRIS COMPANIES 103991 MOORE, ANDREA 104005 AMCON BLOCK 104084 DONOHUE 8 ASSOC 104095 DUECO 104278 SCENIC HOMES 0 Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON 811100 14:52:53 Create Payment Control Groups Page - 25 Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9111100 ..... .. Payee .. ........ - Stub .. Document...... Due Involce Payment Discount Number Name / Melling Address Message T y Number IIm Co Date _ Number A moun t _ Taken 104280 MINNESOTA LIBRARY CONFERENOMG -MARY HENKE PV 1625 001 09999 9/11/00 20000907 95.00 104280 MINNESOTA LIBRARY CONFERENCE Payment Amount 95.00 104292 KOBOW, BECKY REIMB -STATE FAIR EXPENSES PV 1706 001 09998 9/11 MO 21X100830 27.00 104292 KOBOW, BECKY Payment Amount 27.00 104317 PRAIRIE COUNTRY RC 8 D COUNCUCM ASSOC INVOICING FV 1711 001 09999 9111/00 1328 33.00 104317 PRAIRIE COUNTRY RC 6 D COUNCIL Payment Amount 33.00 104391 CENTRAL HYDRAULICS PARTS PV 1531 001 09999 9/11/00 3675 91.87 104391 CENTRAL HYDRAULICS PARTS PV 1620 001 09999 9/11/00 3691 27.00 PARTS PV 1621 001 09999 9111/00 3689 6.46 Payment Amount 125.33 104415 EARTH TECH PROFESS SERWMCDONAID LIFT PV 1660 001 09999 9/11/00 134642 3,117.06 104415 EARTH TECH Payment Amount 3,117.06 104512 CALIFORNIA CONTRACTORS SHOP SUPPLIES PV 1509 001 09999 9111/00 20582 114.56 104512 CALIFORNIA CONTRACTORS SUPPLIES SUPPLIES SHOP PARTS PV 1510 001 09999 9/11100 19183 271.30 Payment Amount 385.86 104865 EAST CENTRAL SOLID WASTE TIPPING FEES/PAD RENT PV 1659 001 09999 9/11/00 7080 182.34 104865 EAST CENTRAL SOLID WASTE COMMISSION COMMISSION R04570 CITY OF HUTCHINSON 9111/00 14:52:53 Create Payment Control Coups Page - 26 Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11100 ..... _ .. Payee ........ Stub .. Document....... Due Invoke Payment Discount Number Name / Mailing Address Message Ty Num ber Itm Go Dat Number _ Amount Taken Payment Amount 182.34 104980 MORTEK AUDIO VISUALS CONSULTING -2000 REPORT/BUDGBTV 1708 001 09999 9/11100 120 469.48 104980 MORTEK AUDIO VISUALS Payment Amount 469.48 104990 BLUHM, MARGIE SR CENTER BUILDING SUPERVISOIPV 1774 001 09999 9111100 20000906 50.00 104990 BLUHM, MARGIE Payrnenl Amount 50.00 105070 GREAT RIVER REG WASTE MARKETING AGREEMENT FEE PV 1678 D01 09999 9111100 87197 5,000.00 105070 GREAT RIVER REG WASTE AUTHORITY AUTHORITY Payment Amount 5 105077 DEAN, TERRY REFUND- BUILDING PERMIT #15491 PV 1503 001 09999 9111/00 20000818 24.40 105077 DEAN, TERRY Payment Amount 24.40 105108 KREFT, HOLLY REIMB - MILEAGE PV 1561001 09999 9/11/00 20000822 45.83 105108 KREFT, HOLLY - Payment Amount 45.83 105122 WASTE MANAGEMENT AUGUST PICKUP PV 1432 001 09999 9/11 /00 20009831 20,678.64 105122 WASTE MANAGEMENT AUGUST RECYCLING PV 1433 001 09999 911/00 20000831A 10,046.08 SEPT SERVICE PV 1630 001 09999 9111/00 1593 -0051364 1,793.60 AUGUST SERVICE PV 1679001 09999 9111100 1593 -0044234 17.85 SEPTEMBER SERVICE PV 1742 001 09999 9111/00 1593 -0051397 52.14 Payment Amount 32,588.31 105145 SOKOLIS, RICHARD LEAGUE REFUND PV 1451 001 09999 9111/00 20000905 20.00 105145 SOKOUS, RICHARD R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Amount Taken 2000 Version L0G20001 105158 CXT INC 319.50 Odglnslor CKRISHNAMO 20.78 34.29 Payment Instrument Check Payment 105201 QUALITY HOME IMPROVEMENI 3,927.73 Pay Through Date 9111100 1,512.30 2,055.00 ..... .. Payee ... ..... Stub .. Document....... Due Invoice Number Name I Mauling Address Messa Ty Number In Go Date Number -- - 16.63 105274 MINN BLUE DIGITAL IMAGING Payment Amount 105158 CXT INC INSTALL WATER METER PV 1476 001 09999 9/11/00 35319 Payment Amount 105193 RUNKE, JOLEEN REIMB -MEALS PV 1560 001 09999 9/11 /00 20000818 REIMS -MEALS PV 1662 001 09999 9/11/00 20000911 Payment Amount 105201 QUALITY HOME IMPROVEMENTS ROOF REPAIR/WATER PLANT PV 1581 001 09999 9)11100 20000821 Payment Amount 105247 BERT'S TRUCK EQUIPMENT LIFT/DUMP GATE, ALUM RACKS PV 1580 001 09999 9111100 57906 Payment Amount 105266 RESERVE ACCOUNT AUGUST POSTAGE PV 1473 001 09909 9/11100 17057100-0800 .. Payment Amount 105272 A 8 K REPAIR LABOR, MATERIALS PV 1492 001 09999 9111/00 9490 Payment Amount 105273 TEPLY EQUIPMENT SWITCH PV 1493001 09999 9111/00 165942 Payment Amount 105274 MINN BLUE DIGITAL IMAGING MNB- XEROX -FT PV 1500 001 09999 9/11100 58279 Payment Amount 9111100 14:52:53 Page- 27 Payment Discount Amount Taken 2000 319.50 105158 CXT INC 319.50 1151 105193 RUNKE, JOLEEN 20.78 34.29 3,927.73 105201 QUALITY HOME IMPROVEMENI 3,927.73 1,512,30 105247 BERTS TRUCK EQUIPMENT 1,512.30 2,055.00 105266 RESERVE ACCOUNT 2,055.00 121.94 105272 A 8 K REPAIR 121.94 20.41 105273 TEPLY EQUIPMENT 20,41 16.63 105274 MINN BLUE DIGITAL IMAGING 16,63 R04570 CITY OF HUTCHINSON 9/11100 14:52:53 Create Payment Control Groups Page 28 Bank Account 0IX702252 CASH Version LOG201301 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11/00 ...... .. Payee ........ .... Stub Document, ...... Due Invoke Payment Discount Number Name I Mailing Address Message Ty Number I" Cc Dale _ Num Amount Taken 105275 ADVOCATE TRIBUNE DISPLAY AD PV 1491001 09999 9111/00 110611-02-0800 81.20 195275 ADVOCATE TRIBUNE Payment Amount 81.20 105276 ASCHE, KIM REFUND -PAID NON -RES PASS TWIGB/ 1478 001 09999 9111100 49202 30.00 105276 ASCHE, KIM Payment Amount 30 00 105277 REITEN, TREVOR REFUND-CANCELLED SHELTER PV 1477 001 09999 9/11100 20000823 25.00 105277 REITEN, TREVOR Pay"nt Amount 25.00 105278 HUTCHINSON CONCRETE CREDIT FOR OVERCHARGES PD 1498 001 08999 9/11/00 69 55.31- 105278 HUTCHINSON CONCRETE 9 YDS CONCRETE PV 1499 001 09999 9111/00 18 658.97 Payment Amount 603.66 105279 POINT FORESTRY INC POINT DATAMAP SOFTWARE PV 1494 001 09999 9/11/00 42600 1,597.50 105279 POINT FORESTRY INC Payment Amount 1,597.50 105280 STA FE I REASURER REG -LENNY RUTLEDGE PV 1497001 09999 9/11/00 20000831 30.00 105260 STATE TREASURER Payment Amount 30.00 105281 LIBBON, NATHAN REFUND -OVERPYMT CLOSED ACCPV 1490 001 09999 9111/00 20000831 1573 105281 LIBBON, NATHAN Payment Amount 15.73 105282 MARQUETTE BANK REFUND -OVERPYMT CLOSED ACC 1489 001 09999 9/11/00 20000831 6.94 105282 MARQUETTE BANK Payment Amount 6.94 a ! R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Amount Taken Version LOG20001 57.38 Onginetor CKRISHNAMO 38.09 Payment Instrument Check Payment 6.94 Pay Through Date 9111100 -._- 40.29 -. ..... - Payee . .... ...... Stub .. Document....... Due Invoice Number Name /Mailing Address Massage Ty Number Itm Go Dale Number 105283 KUCERA, DAVID REFUND- OVERPYMT CLOSED ACCPV 1488001 09999 9/11100 20000831 28.24 105290 PAFFEL, YVONNE Payment Amount 105284 FELDER, TRACY REFUND -OVERPYMT CLOSED ACCPV 1487 001 09899 9111/00 20000631 Payment Amount 105285 SCHLAGEL, JAMES REFUND- OVERPYMT CLOSED ACCPV 1486 001 09999 9/11100 20000831 Paymenl Amount 105286 ANDERSON, TROY REFUND- OVERPYMT CLOSED ACCPV 1485 001 09999 9/11100 20008/131 Payment Amount 105287 JOHNSON, MICHELLE REFUND - OVERPYMT CLOSED ACCPV 1484 001 09999 9/11100 20000831 Payment Amount 105288 EAGLE CREST BLDRS NW REFUND-OVERPYMT CLOSED ACCPV 1483 001 09999 9/11/00 20000831 Payment Amount 105289 HOEL, FLOYD REFUND-0VERPYMT CLOSED ACCPV 1482 001 09999 9/11100 20000831 Payment Armunl 105290 PAFFEL, YVONNE REFUND -OVERPYMT CLOSED ACCPV 1481001 09999 9/11100 20000831 Payment Amount 105291 ERICKSON, SCOTT LEAGUE REFUND PV 1425 001 09999 9111/00 20000905 0 9111/00 14:52:53 Page - 29 Payment Discount Amount Taken 57.38 105283 KUCERA, DAVID 57.38 38.09 105284 FELDER, TRACY 38.09 6.94 105285 SCHLAGEL. JAMES 6.94 4029 105286 ANDERSON, TROY -._- 40.29 -. 33.22 105287 JOHNSON, MICHELLE 3322 4.32 105288 EAGLE CREST BLDRS NW 4.32 35.29 105289 HOEL, FLOYD 3529 28.24 105290 PAFFEL, YVONNE 28.24 12.00 105291 ERICKSON, SCOTT R04570 CITY OF HUTCHINSON Create Payment Control Groups Bonk Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11100 ...... .. Payee . . . ......... . Stub .. Document. . .... Due Number Name I Mailing Address M essage Ty Number Ilm Cc Date Payment Amount 105292 HOFF, RANDY LEAGUE REFUND PV 1424 001 09999 9111/00 20000905 Payment Amount 105293 TOUPS, RYAN LEAGUE REFUND PV 1423 001 09999 9111100 20000905 Payment Amount 105295 COL ORLYNE DIRECTORIES OF MNDIRECTORY ADVERTISING PV 1636 001 09999 9/11100 20000829 Payment Amount 105296 DIXON ENGINEERING PRE STRUCTURAL INSPECT 8 RPT PV 1698 001 09999 9/11/00 00 -3344 Payment Amount 105297 MANDELKOW FLOORING REMNANT PV 1699 001 09999 9/11100 1157 Payment Amount 105298 ENTERPRISEDISPATCH DISPLAY ADVERTISING PV 1700 001 09999 9/11100 20000831 Payment Amount 105299 FRATZKE, TONY ROOFING LABOR PV 1701 001 09999 9/11/00 20000803 Payment Amount 105300 STEWART CABINETS INC U SHAPED DESK PV 1702 001 09999 9/11/00 9.493 Payment Amount Invoice Payment Discount Number Amount Tak 12,110 2000 . 20.00 2000 . 2000 . 86.40 86.40 _._. 9/11100 14.5253 Page - 30 105292 HOFF. RANDY 105293 TOUPS, RYAN 105295 COLORLYNE DIRECTORIES OF MN 105296 DIXON ENGINEERING 105297 MANDELKOW FLOORING 70.00 105298 ENTERPRISEDISPATCH 980.00 980.00 _ 158.69 158 69 70.00 1,350.00 _. .1,350. D0 - 3,710.00 3,710.00 105299 FRATZKE, TONY 105300 STEWART CABINETS INC 0 Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON Version LOG20001 Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 9/11/00 .. ... Payee .............. Stub .. Document..... Due Number Name I Mailing Add ress Messa Ty Nu mber Itm Co Date 105301 EDWARDS TRANSFER & STORAGERRHIGHT PV 1694 001 09999 9/11100 51141835 Payment Amount 105302 MILLER TRANSFER 8 RIGGING CO T/L CONV PARTS BELTING PV 1695D01 09999 9111100 701 -0614S Payment Amount 105303 BIOPATH INC LAB SUPPLIES PV 1703 001 09999 9/11100 64264 Payment Amount 105304 MIDWEST ANALYTICAL SERVICES LAB TESTS PV 1704 001 09999 9111100 115496 Payment Amount 105305 FOREMOST PROMOTIONS FIRE SAFETY STICKERS PV 1634 001 09999 9111/00 21982 Payment Amount 105306 SCIENCE MUSEUM OF MINNESOT/6ENIOR TOUR46 TICKETS PV 1779 001 09999 9111100 313123 Payment Amount 105307 STANTON GROUP BILLING 2 O 3- CONSULTING PV 1780 001 09999 9/11/00 310191 Payment Amount Involue Payment Discount Number Amount Taken 1,900.00 1,900.00 1,900.00 1,900.00 527.30 - 527.30 —�- 202.00 202.00 99.07 99.07 483.00 483.00 7,605.00 7.605.00 9/11/00 14:5253 Page- 31 105301 EDWARDS TRANSFER & STORAGE CO 105302 MILLER TRANSFER 8 RIGGING CO 105303 BIOPATH INC 105304 MIDWEST ANALYTICAL SERVICES 105305 FOREMOST PROMOTIONS 105306 SCIENCE MUSEUM OF MINNESOTA 105307 STANTON GROUP R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Am ount Ta 3,562.50 Version LOG20001 RIVER GLASS 3,562.50 Originator CKRISHNAMO 17.00 98,00 Payment Instrument Check Payment 98.00 105311 MARESH, MIKE Pay Through Dale 9111100 17.00 105312 OSTROM, JEAN 17.00 ..... .. Payee ........ . ... Stub .. Document. ..... Due Invoice Nu mber Name / Malling Address Message Ty Numb Itm Co _Date Number 105308THIMBLEBERRIES 8 CROW RIVER STORE FRONT GLASS PV 1781 001 09999 411/00 20000829 GLASS Payment Amount 105309 WENDLING, BARB REFUND - MORNING AEROBICS PV 1769 001 09999 411/00 49828 Payment Amount 105310 HEROUT, TROY REFUND -SCUBA DIVING PV 1770001 09999 411/00 49319 Payment Amount 105311 MARESH, MIKE REFUND -SCUBA DIVING PV 1771 001 09999 9111/00 49318 Payment Amount 105312 OSTROM, JEAN REFUND - MORNING AEROBICS PV 1772001 09999 411/00 49478 Payment Amount 105313 FRIEDRICH, JERRY REIMS -USED TRAILER PV 1773001 09999 411/00 20000829 Payment Amount Total Amount to be Processed Total Number or Payments to be Processed 411/00 14 :52:53 Page- 32 Payment Discount Am ount Ta 3,562.50 105308 THIMBLEBERRIES 8 CRO W RIVER GLASS 3,562.50 17.00 105309 WENDLING, BARB 17.00 98,00 105310 HEROUT, TROY —_ 98.00 98.00 105311 MARESH, MIKE 98.00 17.00 105312 OSTROM, JEAN 17.00 100.00 105313 FRIEDRICH, JERRY 100.00 789,593.25 214 0 0 0 ///��1 R045TO CITY OF HUTCHINSON / / 9/11100 14:43:51 Create Payment Control Groups J Page - 1 Bank Account 00002252 CASH Version LOG20003 Originator CKRISHNAMO Payment Instrument Chock Payment Pay Through Dale 9/11/00 ..... .. Payee _ ........... Stub .. Document. .... Due Inwice Payment Dlsccunt Number Name / Mailing Address Message Ty Number Ilm Co Dale Number Amount Taken 102136 BUSINESSWARE SOLUTIONS CARTRIDGES, PHOTO PAPER PV 1786 001 09999 9111100 60870 68.69 102136 BUSINESSWARE SOLUTIONS LABOR PV 1787 001 09999 9/11/00 61259 75.00 LABOR PV 1788 001 09999 9111100 60611 75.00 EPSON PRINTER PV 1789 001 09999 9111100 60941 253.41 LABOR PV 1790001 09999 9/11100 60574 105.00 CARTRIDGES PV 1791 001 09999 9/11100 60680 67.10 CARTRIDGES PV 1792 001 09999 9/11/00 60657 31.42 SPEAKERS PV 1793001 09999 9111/00 60721 2641 FUSER, LABOR PV 1794 OO7 09 9111100 60793 242.03 LABOR PV 1795 001 09999 9111100 60350 45.00 MODEM, ENET PV 1796 001 09999 9/11100 60083 17.04 Payment Amount 1,006.10 Total Amount to be Processed 1,006.10 Total Number of Payments to be Processed 1 0 Hutchinson Fire Department 205 Third Avenue SE Hutchinson MN55350 320 - 234 -4211 Monthly Council Update August 2000 The Fire Department responded to 29 calls for service in August, listed below is the breakdown of our activities for the month. City Calls: Residential 5 Commercial / Industrial 4 Multi - Family 2 School Type 3 . Hazardous Material 1 Vehicle Fire 3 Rural Calls: Rescue 8 Medical 1 Grass Type 1 Good Will 1 Drills/Meetings /Community Service - We had our first "Fire Service Day at the Fair" - We had our annual booth at the fair, 1400 kids went through our presentation on kitchen fire safety - We provided rescue and fire control for five fair events at the grandstand - We conducted another live house burn south of Hutchinson for extra training for our many new firefighters - We had a team - building drill at the end of the month where we had teams compete in a waterball tournament