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cp01-09-2001 cAGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 9, 2001
1. CALL TOORDER - 5:30 P.M.
2. INVOCATION — Pastor Brian Brosz, Congregational UCC Church
3. DES
REGULAR MEETING OF DECEMBER 12, 2000 AND BID OPENING OF DECEMBER
27, 2000
Action - Motion to approve as presented
4. CONSENT AGENDA A
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S DEPORT FOR DECEMBER 2000
2. CHARTER COMMISSION MINUTES OF DECEMBER 28, 2000
3. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF DECEMBER 7, 2000
4. TREE BOARD MINUTES OF DECEMBER 12, 2000
5. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF
OCTOBER 17, 2000
(b) RESOLUTIONS AND ORDINANCES
1. RESOUTION NO. 11628 - RESOLUTION FOR PURCHASE
2. RESOLUTION NO. 11629 — DESIGNATING OFFICIAL NEWSPAPER
3. RESOLUTION NO. 11630 — APPOINTING CITY ADMINISTRATOR FOR
2001
4. RESOLUTION NO. 11631 — DESIGNATION OF DEPOSITORIES OF
CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS
5. RESOLUTION NO. 11633 — RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF
HUTCHINSON, MINNESOTA
6. RESOLUTION NO. 11634 —RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM MARQUETTE BANK OF HUTCHINSON,
MINNESOTA
7. RESOLUTION NO. 11635 —RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM FIRST FEDERAL FSB OF HUTCHINSON,
MINNESOTA
8. RESOLUTION NO. 11636 —RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM BREMER BANK OF HUTCHINSON,
MINNESOTA
CITY COUNCIL AGENDA — JANUARY 9, 2001 46
9. RESOLUTION NO. 11638 — AUTHORIZING RELEASE OF FUNDS FOR
TRANSIT SERVICE TO MCLEOD COUNTY SOCIAL SERVICE
CENTER
10. RESOLUTION NO. 11639 — TRANSFERRING 5126,781.18 FROM
WASTEWATER DEPARTMENT; $218,392.37 FROM 2000
IMPROVEMENT CONSTRUCTION FUND; $23,621.92 FROM 1999
IMPROVEMENT CONSTRUCTION FUND TO GENERAL FUND FOR
ENGINEERING AND ADMINISTRATION FEES
(c) APPOINTMENTS TO HEALTH BOARD:
♦ DR. JAMES ALLEN
♦ DR. DAVID BYRON
♦ DR. DENNIS MURPHY
(d) SELECTION OF COUNCIL VICE- PRESIDENT — JOHN MLINAR
(e) DESIGNATION OF COUNCIL REPRESENTATIVES:
1. AIRPORT COMMISSION — Marlin Torgerson
2. HUTCHINSON AREA HEALTH CARE BOARD — Duane Hoversten
3. HUTCHINSON COND&UNITY DEVELOPMENT CORP. BOARD (EDA) _
— Duane Hoversten
4. HUTCHINSON HOUSING, INC. (HRA) — Duane Hoversten
5. LIBRARY BOARD — Kay Peterson
6. MID- MINNESOTA COMMISSION — John Mlinar
7. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY
BOARD — John Mlinar
8. PLANNING COMMISSION — Jim Haugen
9. HUTCHINSON SAFETY COUNCIL — Kay Peterson
10. LIGHT TRAFFIC ADVISORY BOARD — Kay Peterson
11. TELECOMMUNICATIONS COMMISSION — Marlin Torgerson
(0 REQUESTS FOR OUT -OF -STATE TRAVEL
1. JULIE WISCHNACK, BUILDING/PLANNING /ZONING DIRECTOR TO
ATTEND NATIONAL AMERICAN PLANNING ASSOCIATION
CONFERENCE IN NEW ORLEANS, LA, MARCH 10-14,2001
2. DIRECTOR RANDY DEVRIES, ASSISTANT PUBLIC WORKS
DIRECTOR JOHN OLSEN, AND BRUCE FENSKE TO ATTEND
PUMPER AND CLEANER ENVIRONMENTAL EXPO IN NASHVILLE, 46-
TN, FEBRUARY 14-18,2001
• CITY COUNCIL AGENDA - JANUARY 9, 2001
POLICE OFFICER CHRIS DOBRATZ TO ATTEND SEMINAR IN
OMAHA, NE, FEBRUARY 4-17,2001
(g) SHORT -TERM GAMBLING LICENSE FOR DUCKS UNLIMITED
(h) GAMBLING LICENSE FOR MINNESOTA WATERFOWL (MIKE E. MCGINTY,
GAMBLING MANAGER) TO BE CONDUCTED AT LAMPLIGHTER LOUNGE
(i) APPOINTMENT OF FIRE DEPARTMENT OFFICERS
♦ ASSISTANT CHIEF (TWO -YEAR TERM)
CASEY STOTTS AND STEVE SCHRAMM
♦ LIEUTENANT (TWO -YEAR TERM)
DUANE HOESCHEN, ROBERT HAGEN, TIM HUIRAS, AND WESTON
SCOTT
Action - Motion to approve consent agenda
: • \ W 1: . I AN 14 IN
(a) STORM WATER DRAINAGE UTILITY
Motion to close hearing - Motion to reject - Motion to approve and (1) waive first
• reading of Ordinance No. 01 -289 and set second reading for January 23, 2001; (2)
adopt Resolution No. 11637; and (3) approve calculation procedures of storm water
credits
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) POST OFFICE PROJECT UPDATE BY DIRECTOR CHRISTIE ROCK
Action - Motion to reject - Motion to approve and change public hearing date to
January 23, 2001 at 6:00 p.m.
(b) CONSIDERATION OF REQUEST FROM DURWOOD "WOODY" LAMPRECHT
TO SCHEDULE 2001 OKTOBERFEST THE WEEKEND OF ARTS & CRAFTS
FESTIVAL
Action - Motion to reject - Motion to approve
(a) CONSIDERATION OF CHANGE ORDER NO. 2 FOR COMPOST OFFICE
(DEFERRED OCTOBER 24, 2000)
Action - Motion to reject - Motion to approve
(a) CONSIDERATION OF REQUEST TO PURCHASE A MECHANICAL FILING
• SYSTEM FOR PROPERTY INFORMATION PROJECT IN PLANNING/
ZONING/BUILDING DEPARTMENT
Action - Motion to reject - Motion to approve
CITY COUNCIL AGENDA — JANUARY 9, 2001
(b) CONSIDERATION OF REQUEST FROM HUTCHINSON AREA HEALTH
CARE BOARD TO PURCHASE REPLACEMENT CARDIAC MONITORING
EQUIPMENT FOR SURGERY
Action — Motion to reject — Motion to apr -ove purchase
(c) CONSIDERATION OF CHANGE ORDER NO. 2 FOR LETTING NO. 9,
PROJECT NO. 00 -23
Action — Motion to reject — Motion to approve
(d) CONSIDERATION OF REPLACEMENT OF ROTATING AIRPORT BEACON
Action — Motion to reject — Motion to approve and enter into agreement
(e) CONSIDERATION OF CHANGE ORDER NO. 8 FOR COMPOSTING
FACILITIES BUILDING CONTRACT
Action — Motion to reject — Motion to approve
(f) CONSIDERATION OF SETTING 2001 SEWER RATES
Acton — Motion to reject — Motion to approve rates
(g) CONSIDERATION OF AUTHORIZATION FOR SHORT -TERM INVESTMENT
Action — Motion to reject — Motion to approve
(h) CONSIDERATION OF SETTING BUDGET WORKSHOP DATE
Action — Motion to reject — Motion to approve and set date
(i) CONSIDERATION OF PROCEEDING WITH VEHICLE NOISE ORDINANCE
Action — Motion to reject — Motion to approve and proceed with ordinance
(j) CONSIDERATION OF AWARDING BID FOR COMPOST SCREENER
Action — Motion to reject — Motion to approve
(k) CONSIDERATION OF COMPOST BAGGING PROJECT
Action — Motion to reject — Motion to approve
MISCELLANEOUS
(a) COMMUNICATIONS
6 CITY COUNCIL AGENDA — JANUARY 9, 2001
(a) VERIFIED CLAIMS A & B
Action — Motion to approve and authorize payment from appropriate funds
11. ADJOURN
•
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
• TUESDAY, DECEMBER 12, 2000
Mayor Torgerson called the meeting to order at 5:30 p.m. with the following members
present: Mayor Marlin Torgerson, Council Members Jim Haugen, Kay Peterson and Duane
Hoversten. Absent: Council Member John Mlinar. Also present: City Administrator Gary
D. Plotz, City Engineer John Rodeberg and City Attorney Marc A. Sebora.
2. Pastor Don Urbach gave the invocation
PRESENTATION BY ATTORNEY NEIL JENSEN TO CITY OF HUTCHINSON
Attorney Jensen reported that the City Council had received the original map of the south half of the
City which was part of the Ruth Peterson estate. However, Jensen had in his possession the original
map of the north half of the City which was dated 1855 and signed by Surveyor Lewis Harrington.
This part of the town was proposed to be named Harmony, but the name was determined to be
unacceptable. He stated that he wished to give this second framed map to the City of Hutchinson.
Jensen presented the map to the Mayor who accepted it on behalf of the City.
3. MINUTES
The minutes of the regular meeting of November 28, 2000; Truth In Taxation Hearing of
December 4, 2000; special meeting of December 6, 2000; and bid opening of December 7,
2000 were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
BUILDING OFFICIAL'S REPORT FOR NOVEMBER 2000
2.
LIBRARY BOARD MINUTES OF NOVEMBER 27, 2000
3.
PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF OCTOBER 5, 2000
(b) RESOLUTIONS
AND ORDINANCES
1.
ORDINANCE NO. 00 -286 — AN ORDINANCE AMENDING SECTIONS
3 AND 10.08 OF THE HUTCHINSON CITY CODE REGARDING
TELEVISION AND RADIO ANTENNA (SECOND READING AND
ADOPT)
2.
ORDINANCE NO. 00 -287 — AN ORDINANCE AMENDING ZONING
REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL
ZONING MAP (SECOND READING AND ADOPT)
3.
ORDINANCE NO. 00 -288 — AN ORDINANCE EXTENDING THE
HOURS OF "ON SALE" LIQUOR SALES ON DECEMBER 31, 2000
(SECOND READING AND ADOPT)
4.
ORDINANCE NO. 00 -289 — STORM WATER DRAINAGE UTILITY
(FIRST READING AND SET SECOND READING FOR JANUARY 9,
•
5.
RESOLUTION NO. 11625 — 2001 TAX LEVY FOR CITY OF
CITY COUNCIL MINUTES — DECEMBER 12, 2000 0
HUTCHINSON, MINNESOTA
RESOLUTION NO. 11626 - CITY OF HUTCHINSON, MINNESOTA
SETTING 2001 TAX LEVY FOR SPECIAL TAXING DISTRICT
HUTCHINSON REDEVELOPMENT AUTHORITY
1. BINGO LICENSES
2. GAMBLING DEVICES LICENSES
3. COMMERCIAL/RECYCLING HAULERS
4. PAWN SHOP LICENSE
5. TAXI CAB LICENSE
6. TOBACCO LICENSES
(d) APPOINTMENT OF DOUG KEPHART TO AIRPORT COMMISSION
(UNEXPIRED TERM)
Motion by Peterson, second by Haugen to approve the consent agenda except for item 4-(b)-
4, which was pulled for first reading of Ordinance No. 00 -289 on January 9, 2001. Motion
unanimously carried.
5. PUBLIC HEARING - NONE
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) UPDATE ON POST OFFICE PROJECT BY CITY ATTORNEY RICHARD
SCHIEFFER
Attorney Schiefl'er reported that a public hearing was held on December 11 regarding
the proposed downtown location on the north end of Jefferson Street for the new post
office facility. He noted that two resolutions were adopted to (1) establish a
Redevelopment Plan and to (2) establish a Redevelopment Project. It was requested
that the City Council set a public hearing for January 9, 2001 at 6:00 p.m. to consider
and approve the Redevelopment Plan and Redevelopment Project. The project and
plan would provide the property to the Postal Services at the appraised pries if it
were agreeable to both the City and Post Office.
Motion by Peterson, second by Hoversten to approve and set a public hearing on
January 9, 2001 at 6:00 p.m. Motion carried with the Mayor abstaining from voting.
7.
(a) CONSIDERATION OF EMPLOYEE HEALTH AND DENTAL INSURANCE
RENEWAL AND PREMIUM INCREASE COST -SHARE PROPOSAL
(DEFERRED NOVEMBER 28, 2000)
The City Administrator commented on the proposed renewal cost increases. He
stated the Wage Committee recommended approval of the 2001 insurance proposal
with a sharing of the total insurance cost increases for the plan year 200 -2001
between the City and enrolled employees.
Motion by Haugen, second by Peterson to approve the total cost increase and cost-
• CITY COUNCIL MINUTES — DECEMBER 12, 2000
sharing proposal and to enter into agreement with the insurance providers. Motion
unanimously carried.
I * 1 0A t311.1 1►1 .
(a) CONSIDERATION OF AIRPORT AGRICULTURAL LEA1
Rodeberg commented on the proposed farm land lease and noted that the plow back
requirement was included. He recommended awarding the three -year contract to the
high bidder, Kurt Reiner. at $105 an acre for 93.5 acres.
Motion by Hoversten, second by Haugen to award the bid to Kurt Reiner and to
approve the lease agreement. Motion unanim ously carried.
(b) CONSIDERATION OF WATER AND SANITARY SEWER TRUNK RATES FOR
2001
Rodeberg reported that the City annually revised the trunk sanitary sewer and water
fees. This year Earth Tech reviewed the trunk fee system and proposed a revised
policy and rates. The consultant recommended going to a charge system similar to
the Metropolitan Council's rates that are based on the level of consumption instead
of lot size or area. The City Engineer recommended approving the minimum rates
of $1,000 for sanitary sewer and $750 for watermain.
• Motion by Peterson, second by Haugen to approve the sanitary sewer and watermain
rates. Motion unanimously carried.
(c) CONSIDERATION OF SENIOR DINING AGREEMENT WITH AUGUSTANA
LUTHERAN HOMES
Motion by Haugen, second by Peterson to approve the Senior Dining Agreement for
2001 with Augustana Lutheran Homes in the amount of $925.00 per quarter. Motion
unanimously carried.
(d) CONSIDERATION OF DECERTIFYING TAX INCREMENT DISTRICT NO. 4
Finance Director Kenneth B. Merrill presented Resolution No. 11624 to authorize
decertifying District No. 4 that included the downtown area and the Industrial Park.
It was noted $90,000 would be put into the tax capacity of the three entities with a
reduction to the City, County and School District. Merrill reported District 4 was
the first TIF District to be decertified.
Motion by Peterson, second by Haugen to approve and adopt Resolution No. 11624.
Motion unanimously carried.
(e) CONSIDERATION OF SETTING PUBLIC HEARING ON JANUARY 9, 2001
FOR STORM WATER UTILITY
Rodeberg informed the City Council that about 30 people came to the informational
meeting held in City Center on December 7 from 6:00 — 8:00 p.m. Some individuals
. expressed concerns and inquired why they were being double assessed. Since there
were inaccuracies in the rate calculations, the City Engineer requested to postpone
the public hearing until January 9, 2001 at 6:00 p.m.
CITY COUNCIL MINUTES — DECEMBER 12, 2000 0
Motion by Peterson, second by Hoversten to approve deferring the public hearing
until January 9, 2001 at 6:00 p.m. Motion unanimously carried.
rl CONSIDERATION OF APPROVING FEE SCHEDULES (POLICY NO. 2.22) FOR
CITY OF HUTCHINSON HANDBOOK
Motion by Peterson, second by Hoversten to approve the fee schedules. Motion
-ranimously carried.
(g) ONSIDERATION OF ADOPTING GENERAL FUND BUDGET FOR FISCAL
YEAR 2001
The Finance Director presented Resolution No. 11627 and requested approval for
adoption of the 2001 general fund budget.
Motion by Peterson_ second by Hoversten to approve and adopt Resolution No.
11627. Motion unanimously carried.
(a) COMMUNICATIONS FROM CITY ATTORNEY
Sebom reported the draft ordinance on "no smoking" was given to him too late to .
make the City Council packet deadline. The City Attorney stated he had discussed
the topic with the Mayor and had reviewed other Minnesota cities' ordinances. He
inquired what types of businesses should be included in the ordinance and if it should
include all public places. It was noted that it could be more difficult to enforce an
ordinance at the Lamplighter and Applebees. He also raised the question as to whom
the ordinance would be enforced against, the owner or the offender who was
smoking? In addition, what would the penalty be — a fine or jail sentence? Sebora
suggested that the City Council take these issues into consideration and set up a
workshop to meet with business owners who would be affected.
Motion by Hoversten, second by Haugen to set a workshop with restaurant owners
on January 3, 2001 at 3:00 p.m. to review the draft ordinance. Motion unanimously
carried.
(b) COMMUNICATIONS FROM CITY ADMINISTRATOR
Plotz requested that a workshop be held on January 9, 2001 at 4:00 p.m. to review
the water /sewer fund.
Motion by Peterson, second by Haugen to set a workshop for January 9, 2001 at 4:00
p.m. Motion unanimously carried. •
The City Administrator commented that at today's Leadership Team meeting, it was
4
0 CITY COLNCIL MINUTES — DECEMBER 12. 2000
suggested holding a workshop in January 2001 to begin the process of the 2002
budget. It could be either a special meeting or be held prior to the second City
Council meeting, starting at 4:00 p.m.
(c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg requested authorization to advertise for bids on a three -wheel mechanical
street sweeper. He stated the purchase cost would be taken out of the 2001 budget.
Motion by Haugen, second by Hoversten to approve the advertisement. Motion
unanimously carried.
(a) VERIFIED CLAIMS A & B
Motion by Haugen, second by Peterson to approve the verified claims A and
authorize payment from appropriate funds. Motion unanimously carried.
• Motion by Peterson, second by Haugen to approve the verified claims B and
authorize payment from appropriate funds. Motion carried with Hoversten
abstaining from voting.
11. ADJOURN
There being no further business, the meeting adjourned at 6:05 p.m.
•
0
CITY OF HUTCHINSON
• BUILDING / PLANNING / ZONING DEPARTMENT
111 HASSAN STREET S.E.. HUTCHINSON. MN 55350 PHONE 612. 234.4216 FAX: 612 -234 -4240
December 2000 —
F
L—J
•
EW RESIDENTIAL
PRIVATELY OWNED
PUBLICLY OWNED
HOUSEKEEPING
Item
Number of
Valuabcn of
Number of
Valuetwn or
BUILDING$
No.
Buildings Homing
— 5huch- Buildiga
Fkwaing
cohatfUdion
QTNt centss
Units
Omd cents
Und,
(a)
(b) c)
(d
(e) In
I )
rmy houi,
mry housi
101
1
1
8 000
mily hous
iT OTAL S�
ey Pound
ri0ahe a e 103
102
rte
bud
nd fou4as
104
more fami
105
Sum of 101 -106
1
NEW RESIDENTIAL
PRIVATELY
OWNED
PUBLICLY
OWNED
NONHOUSEKEEAG
Item
Number
due of
Number01
Veluatwn of
BUILDINGS
No.
Roams
corotucoon
Buildings
oom,
construction
Omd cents
(a)
(bl
(cl
Qnd cenra
Id)
(e)
(1)
11
Haab, morels. end bung cabiM
nramebm eocpnitwtlalbna aNy)
213
Other nonhou sekeepmg sheher
114
NEW
PRIVATELY OWNED
PUBLICLY OWNED
NONRESIDENTIAL
neon
Number valualhond
�
B v cho0
BUILDINGS
NO
of COmitc
Bug O mit c
Omitcenrs
(a)
bl (c)
Idl (e)
Amu,emard, social, and recreabohal
318
Churches and other religious
318
Indussnal
320
Parking garages (buildings a open d9oted)
321
Service stag" and repair garages
321
Hospltab and Insluutional
323
ol8ces. banks. and professional
314
Public works and Middles
328
Schools and other educational
326
1
1
Stores and customer services
327
Other noveaidentbl buildings
328
Sinwanes other than bukkgs
329
ADDITIONS,
PRIVATELY
OWNED
PUBLICLY OWNED
ALTERATIONS,
Item
Number
valuaton of
Number of Valuation of
Buddings
s ince o
AND CONVERSIONS
No.
of
Buildings
cownrcion
Omd cants
o
(a)
@I
(c)
(d) (e)
Resikill - C s y addlbre of
434
3
841,500
guagas and "room, n tern 436
Nome3idengei and nonhousek"Ong
437
Additions of residential garages and
438
carbons, (attached and detached)
DEMOL IONSPRIVATELY
OWNED
pUBLK:LY
OWNED
AND RAZING
hem
Number
Number of
Number of
Buildings
Number of
Housing uMa
OF BUILDINGS
No.
of
Homing unds
Buie
(dl
(e)
I s)
@
c
()
Single -lamay houses (attached stud
645
detached)
Tw (- idy bu*hngs
646
Three- and four -femiy bukinga
647
Fhra- o-more felinity buildings 648
AN other buidln s and structures 646
ncnar innC
KKK-I, n1n1 --, arum -o IUTAI rcr wits cu . ...-
Total Valuation 1,020,065
� ��) 1
INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT $500,000 OR MORE
Please provde the lollo Yng infermehon for earls permit auNMzing wnstrtrcaon vakred at 5500,000 or more
entered in of the above sealons
Item No
from
above
SaLb011a
(a)
Description
(b)
Name and addess of
owner or builder
(c)
Ownership
Mark (x)
one
(d)
Valuation of
canslnrcUOn
Omrr cave
(a)
Number
of
Hb Ing
units
P)
BuJdings
(g)
434
KI d bulling
L i n
❑ Private
M Public
5800,0000
Additio
to exis
W"a y Ridge Rd
Hutchinson. MN
Kind of bud&V
❑ Private
❑ Pubk
S
e address
..
Kind of building
❑ Private
❑ PublIc
S
Sa o addreas
Kind of buding
❑ Private
❑ Public
S
She acidness
Comment
Are you aware of any new pemYt- Issuing )unsdlcaons? 0 No ❑ Yea - Peaee gve additnal iMOmreaan M cormnents.
Name d person to contact rege(ding trns report
TrYeylone
Area code
Number
Ex[eruicn
TNe
ing
II I I II
NO POSTAGE
IF CES DY
IN THE
UNITED STATES
BUSINESS REPLY MAIL
news s. wear RO.,i eoeron.uAVUCaus
POSTAGE Yell BE PAID BY ADDRESSEE
F. W. Dodge
�Amlrk� wrey�
Hudding Slat isfics
R) Nor 609
Lrxtnklnrr. MA 02420 -9536
3kI3H
3ldWiS 33YId
• HUTCHINSON CHARTER COMMISSION
MINUTES - DECEMBER 28, 2000
Present: Dr. Carl Bretzke, Charles "Chuck" Carlson, Jean Peterson, Steven Auger, Michael
Cannon, Ronald I McGraw, Roger Petersen and Linda Remucal.
Absent: Walter Clay, Philip Graves, Virgil Voigt and Donald Glas.
Also present: Recorder Dianne M. ITierlmaier and Mayor Torgerson tarrived after the meeting was
adjourned)
With a quorum present, the meeting was called to order at 12:25 p.m. Dianne M. Hierlmaier
stated that State law requires the commission to send in an annual report on the charter's
activities for the year, so the purpose of the meeting was to discuss the proposed annual report for
the year 2000 and vote on it.
After members read over the report, a motion was made by Ronald J. McGraw and seconded by
Steve Auger and unanimously carried to approve the annual report for the year 2000.
Chairperson Charles Carlson stated that the time for the meetings for the year 2001 had not yet
been set.
• Some discussion was held regarding extending incumbants terms to even years.
A motion was made by Dr. Carl Bretzke and seconded by Roger Petersen and unanimously
carried to adjourn the meeting.
Meeting adjourned at 12:35 p.m.
Mayor Torgerson discussed several issues with the Charter members for approximatley twenty -
five minutes.
Charles Carlson thanked everyone for coming.
•
�/ 20
0 MINUTES
Parks, Recreation & Community Education Advisory Board
December 7, 2000
Members present: Jay Beytien, Mary Inglis, Dolf Moon, Sonja Muellerleile, and Brett
Rasmussen. John McRaith was also present at the meeting.
Minutes dated October 5, 2000 approved by Jay Beytien and seconded by Mary Inglis.
OLD BUSINESS
Softball Fees (Handout - John McRaith presented):
1. Volleyball: 3 /. of managers were surveyed by e-mail about new process. We
now have a new roster form. We cut top fees and raised lower fees so an additional $300
should come in.
2. Softball: We collected $700 in non - resident fees in summer 2000. A
sanctioning fee was added to the program fee for 2001. No trophies will be given and the
last two weeks of the season teams will be using used balls which saves $200. The top
fees were cut by $100. The cost for the season is now $2/player /game with a 22 game
schedule, which equals $40 /player /season. One PRCE staff member will umpire each
�• week (John McRaith, Chuck Wedin, John Arlt, Mark Weis). All levels will have umpires.
Players can umpire (2 nights) if they want to take the training. John will be taking pictures
with the PRCE digital camera to hang on the bulletin board at Roberts Park. He will
present more information to the board at a later date.
Veteran's Memorial Paris: A poster board of plans was shown. The tank pad is in place.
This was a $10,000 donation: Hansen Gravel, Bauerly Concrete, Masons (supplies and
manpower), Econo Foods (lunch for workers). Glencoe is still not interested in
participating. On the north side of the river, 3M employees planted $9,000 worth of trees
to screen view, with help from the agricultural students. Completion date set for Memorial
Day 2002, with an original piece of music for dedication. Veteran's Day 2001 almost.
2 Vice Chair: This will be on the agenda again for January meeting. Possibilities include
Todd Ertsgaard, Deb Koglin, or a new member. Also looking for a 3 -year term member.
NEW BUSINESS
Crow River Watershed Project: Dolf received a call from Virgil Voigt about this DNR
program. Planning to stencil river drains to show where water flows. Volunteers will be
needed (school children, 4H, boy /girl scouts, service organizations during Earth Day).
V
�I
MINUTES •
PRCE Advisory Board
December 7, 2000
Page Two
Budget Update:
1. Community Education 99 -00 Audit (Handout): We receive $1 per capita for
c.. services (act hies, dances, pool league). Youth Development is down $6,000.
.:unity Education classes are up $10,000. CRAYO is down $3,000, with 52
pamu :)ants. We don't subsidize this program; we're only the fiscal agents. ECFE is down
$5,000 due to program expansion. Learning Readiness is up $1,000. Community
Education total is up $11,000. We were budgeted to lose $15,000.
2. Park & Recreation 2001 (Handout): Increases for 2001 includes $25,000 for
utility Dicreases (Senior Center, Recreation, Civic Arenas, Park Garage). Parks and
Forestry are up due to capital improvements. This is a 7.12% increase for 2001. The
Senior Center relocation into a new building is still a question?
Middle Level Soccer: Coordinated by Bill Carlson, Todd Grina, Scott Douglas, and Dolf.
S ^q soccer will be offered through the Middle School for grades 6-8. This will be a 7-
program. The hope is that some of the 70 kids who played golf last year will move
.j soccer. There is a possibility there will be fall soccer, depending on field space. Will
have to share with 7 -12 grade football. •
Arena Heating: The 24 year-old heating system finally went down in the east arena. The
Council approved $43,000 for replacement of the system, including the hanging heaters.
The project was included in the capital improvement budget in the next 2 years anyway.
BT & Company (Tom Carrigan) is doing the work. The east arena now has advertising
panels on the dasher boards instead of ads on the wall. The cost is $800/1 year or
$2000/3 years. There is room for 12 more ads. Arena improvements were shown during
the July tour (upgraded main rink, interior repainted, new mats).
COARD MEMBER ITEMS:
1. Winter /Spring brochure will be mailed to all residents with a Hutchinson address by
Friday, January 5, 2001.
2. Jay Beytien recommended having someone from Crow River Arts, Inc on the PRCE
Advisory Board (Joyce Young, Dan Honsey, Joy Berg, etc). There will also be two
CRA members at the January PRCE Board meeting.
3. During the February and March 7 _- etings, PRCE staff will present their annual report.
• TREE BOARD
MINUTES
DECEMBER 12, 2000
Members Present
Mike Getzke, Deane Dietel, Rose Jergens, Brian Wendlandt, Victor Schmidt,
Mark Schnobrich.
RANDALL, BRADFORD AREA
The board discussed the proposed plan to remove every other silver maple on
those streets as part of the reintroduction of more compatible tree species in that
area. Deane Dietel suggested that in lieu of removing all the trees at once and
on all streets in that area, and due to the construction of Sherwood Street taking
place in 2001, the tree board should contact each area resident and inform them
of the intent of the board to reforest that area over a period of time [ yet
undetermined 1.
Then watch what unfolds as part of the Sherwood street reconstruction and
• monitor what impacts the boulevard trees have on that reconstruction. If removal
is necessary due to water hook up, at that time the city would then remove and
replant. This would then allow for a gradual replacement of all the maples and
avoid a drastic impact on the area and a large financial burden on the forestry
budget at one time. Schnobrich will pursue the next steps in this process by
sending a letter to each area resident conveying the intent of the project.
2001 ENERGY TREE PLANTING PROJECT
A $20,000 grant from the Hutchinson Utilities Commission was secured by the
board for 2001. The board set a fee of $15.00 [ after long discussion and a
reversal of a previous board vote 1 for the applicant to receive energy trees.
The Harvest, Barley, Lakeview area will receive boulevard trees in 2001.
Citizen request
Deane Dietel had a citizen request that a tree ID tag system be installed
on the paved trail between Main Street and Bluff Street. A select tree /s would be
tagged with specie and possibly other information so that hikers could stop and
review the trees.
�r
•
Planning Commission, Amending Tree Sites Agreement Proposal •
by March 2001
Boulevard Tree Planting Harvest. Barley, Lakeview
By June 2001
Energy Tree Project
By June 2001
Miller Woods Oak Savannah Restoration
Throughout the spring / summer 2001, weed control and bum
By June
Highway Entrances and Tree Planting [ with MnDot enhancement 1
South entrance — year 2001
North entrance — 2002
East entrance — 2003
West entrance — 2004
Valley Vista and Valley View Apts. Area is becoming a cluttered area.
Deane Dietel suggested that a turn around area be installed and that the city
plan to clean up the area. •
The next meeting will be January 29, 2001 [ at the Rose Jergens home at
434 Kay St. 5:15 P.M.
The meeting was adjourned at 7:15p.m.
Respectfully submitted,
Mark Schnobrich
• HUTCHINSON AREA HEALTH CARE
BOARD OF DIRECTORS MEETIN — October 17, 2000
Hospital — Conference A/B — 5:30 PM
P Paulette Slanga, Chairperson; Bob Peterson, Vice Chairperson; Steven Snapp,
Secretary; Duane Hoversten, Trustee; Pastor Randy Chrissis, Trustee; Wayne Fortun,
Trustee; Dr. Jim Allen, Chief of Staff/Trustee
Others Present Phil Graves, President; Jane Lien, Acute Care Programs and Services
Division Director, Linda Krentz, Burns Manor Nursing Home Administrator, Robyn
Erickson, Care and Program Support Services Division Director; and Corrinne Schlueter,
Recorder.
Chairperson Slanga called the meeting to order at 5:30 PM.
I. Minutes of Past Meetings The minutes of the September 19, 2000, meeting were
presented and discussed.
Following discussion, motion was made by Chrissis, seconded by Peterson, to
approve the minutes of the September 19, 2000, meeting as presented. Four
were in favor. Hoversten abstained. Motion carried.
• II. Medical Staff Meetin¢ Minutes and Credentialing. Dr. Allen reported on the
activities of the Medical Staff. The Executive Committee of the Medical Staff has
recommended the following list of practitioners for approval.
Initial. Appointments
Robert Beeler, DC
Allied Health Independent
Lynn Herrman
Dental Assistant
Allied Health Dependent
James O'Toole, MD
Psychiatrist (Locum)
Active
Reappointments,
Robert Hauser, MD
Cardiology
Courtesy
Thomas Leither, MD
Nephrology
Courtesy
Glenn Lewis, MD
Psychiatrist
Active
Terrence Longe, MD
Cardiology
Courtesy
Joseph Meland, MD
Radiology
Courtesy
Mark Montgomery, MD
Otolaryngology
Active
Don Schaffer, CRNA
Anesthesia
Allied Health Independent
Voluntary Resignation,
Charles Rich, MD
Anesthesiology
Active
Joseph Soderlund, MD
Anesthesiology
Active
Jerry Fitzloff LADC
CD Counselor
Allied Health Dependent
•
Board of Directors" Meeting Minutes — October 17, 2000
Page 2
Update of Privilege List,
Paul Higgs, MD Psychiatrist
Following discussion, motion was made by Hoversten, seconded by Chrissis,
to grant membership and privilege to the above listed practitioners as
recommended by the Executive Committee of the Medical Staff. All were in
favor. Motion carried.
A. Vehicle Replacement The Board reviewed a request for two capital
expenditures to replace vehicles at the Hospital and Nursing Home. The first
vehicle, a 1982 bus, was used to transport Residents from Burns Manor to various
sites for therapeutic recreation activities. Because of the condition of the bus, we
haven't transported Residents for quite some time. We have instead contracted
with an independent transportation service. This has allowed us to provide a safer
environment for our residents and staff and also has provided us with a driver who
is skilled in the operation of this type of vehicle. The bus will be replaced with a
full size two -wheel drive half -ton pickup that would be more suitable for the •
Nursing Home because the primary use for the bus has been for maintenance and
errand functions. The bus currently has 173,042 miles on it and is in poor
condition.
The second vehicle to replace is a 4 -wheel drive, %2 ton pickup truck at the
Hospital. Our intent is to purchase a new 4 -wheel drive,' /. quarter ton vehicle,
with a plow. This pickup currently has 73,621 miles on it and is in deteriorating
condition. The City has advised us that we can purchase both vehicles directly
using a State contract. The budgeted amount for each vehicle is $27,500.
• Following discussion, motion was made by Peterson, seconded by Snapp, to
request authority from the City Council to purchase replacement vehicles for
the Hospital and Nursing Home. All were in favor. Motion carried.
B. Third Quarter Strategic Plan. The third quarter Strategic Plan report was
presented by Graves and division directors.
• Following discussion, motion was made by Fortun, seconded by Allen, to
approve the third quarter strategic plan report as presented. All were in favor.
Motion carried.
I
• Board of Directors" Meeting Minutes — October 17, 2000
Page 3
III. Orv-ahizational Reports.
A. President — Graves reported on the fuel tank leak at the Dassel Medical
Center. There were two five - hundred - gallon fuel tanks located at the rear
of the building to supply fuel to the Clinic and an adjacent pharmacy. The
leak appeared to come from the tank owned by the Pharmacy. A field
engineer from the MPCA was on site when the tanks were lifted.
Wall
C. Care and Programs Support Services Erickson reported she has tickets
for the Share and Care Dinner for November 18, 2000, at the Crow River
Country Club.
D. Communily Care Programs and Services. Nothing further to report.
F. Senior Care Programs and Services. Nothing further to report.
• Quality Report Lien presented an overview of the Acute Care customer concern data. In
1998, we had a total of 170 concerns; 1999 we had 221 concerns; and so far in the year
2000 we have 121 concerns. The categories that are tracked are as follows: charges,
doctor, failed appointments, nurses, internal process (procedures) and staff issues.
Accounts Payable. The account disbursements and cash disbursements were presented
for payment.
Following discussion, motion was made by Chrissis, seconded by Fortun, to
approve the accounts payable and cash disbursements for September, as listed,
in the amount of $1,321,136.75. Five were in favor. Hoversten abstained.
Motion carried.
Statistical Repott The September statistics for admissions, newborns, emergency
services, ambulance runs, radiology/mammograms, same day surgical visits, inpatient
surgical, average length of stay and case mix were presented and discussed.
Financial Report. Graves reported on the organization's financials for the month of
September 2000, which showed a net income of $42,609 compared to a budget of
$131,852.
•
3
Board of Directors" Meeting Minutes — October 17, 2000 •
Page 4
• Following discussion, motion was made by Peterson, seconded by Fortun, to
approve the financial statements as presented. All were in favor. Motion
carried.
V osnit?l Auxiliary Meeting Minutes The Hospital Auxiliary meeting minutes were
°ented. No unusual comments were made.
—=. Motion was made by Chrissis, seconded by Snapp, to adjourn the meeting.
Resp -11y submitted,
Corrinne Schlueter Steven Snapp
Recorder Secretary
RESOLUTION NO. 11628
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
•
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST PURPOSE
DEPT.
BUDGET
VENDOR
Yes
Office Furniture
$54,761
Replacement & New
HATS
State
MinnCor Industries
Sewer Lime Test &
27,906
Sewer Line Maintenance
Waste-
Yes
Infratech
Deposit Removal
water
Light Truck - F450
28,562
Replacement (State Contra
) Centra
L Yes
Air Lake Ford-
Garage
Mercury
Light Truck - F450 4X4
32,040
" " "
"
Yes
" "
P.V. Extension Cab
20,791
" " "
Yes
Grossman Chevrolet
• The following items were authorized due to an emergency need:
ITEM
COST
UJIRMIA
DEPT. (BUDGET I VENDOR
Date Approved: January 9, 2001
Motion made by:
• Seconded by:
Resolution submitted for Council action
by:
Finance Director
,41-fit-) _2
• RESOLUTION NO. 11629
DESIGNATING OFFICIAL NEWSPAPER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, The Hutchinson Leader be designated the official newspaper during the calendar
year of 2001 for the City of Hutchinson.
Adopted by the City Council this 9th day of January, 2001.
Marlin Torgerson
• Mayor
ATTEST:
Gary D. Plotz
City Administrator
n
U
0 RESOLUTION NO. 11630
APPOINTING CITY ADMINISTRATOR FOR 2001
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the following appointment to the indicated executive office of the City of Hutchinson
is made for the period of one year. Compensation shall be continued as agreed upon by separate
Council action:
City Administrator Gary D. Plotz
Adopted by the City Council this 9th day of January, 2001.
. Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
• RESOLUTION NO. 11631
DESIGNATION OF DEPOSITORIES OF CITY FUNDS
IN COMMERCIAL BANKS AND INSTITUTIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the following named banks and institutions, which are
authorized to do a banking business and act as depositories in
Minnesota, be and they hereby are designated depositories of the
Public Funds of the City of Hutchinson in the County of McLeod,
State of Minnesota, by the City Council of said City, - for the term
commencing January 1, 2001 for one year:
CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MN
FIRST MINNESOTA BANK, HUTCHINSON, MN
MARQUETTE BANKS OF HUTCHINSON, HUTCHINSON, MN
BREMER BANK, HUTCHINSON, MN
• WELLS FARGO, HUTCHINSON, MN
US BANK NATIONAL ASSOCIATION, MINNEAPOLIS, MN
4 M FUND - LEAGUE OF MINNESOTA CITIES
FIRST FEDERAL FSB - HUTCHINSON, MN
SALOMON SMITH BARNEY
PRUDENTIAL SECURITIES
NORTHWEST INVESTMENT SERVICES, MINNEAPOLIS, MN
MILLER JOHNSON & KUEHN, MINNEAPOLIS, MN
upon terms and conditions following, to -wit:
THAT this designation is subject to the right of said City of
Hutchinson, Minnesota to modify, vacate, or revoke the same
according to law, and also subject to any depository agreement
executed pursuant to Minnesota Statutes, Section 118.01 and Section
475.66, and
n
U
4_ ) -�
RESOLUTION NO. 11631
THAT the use of these depositories other than those located in
the City of Hutchinson shall be for monies from the proceeds of
bond sales or grant reimbursement monies only. The interest rate
from these institutions must exceed the interest rate of City
financial institutions by more than .5 %.
BE IT FURTHER RESOLVED:
TEAT the City Finance Director of the City of Hutchinson is
hereby authorized and directed to deposit in said banks and
institutions in special funds to be known as "City of Hutchinson"
all monies that may come into his hands.
BE IT FURTHER RESOLVED:
THAT a copy of this resolution be filed by the City Finance
Director and each of the banks and institutions so designated.
Adopted by the City Council this 9th day of January 2001.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
•
WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City
Depository, has presented collateral as follows for the City of
Hutchinson and Hutchinson Utilities:
RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM CITIZENS BANK AND TRUST CO.
OF HUTCHINSON, MINNESOTA
•
CF'f'T TR T TV
Federal Home Loan
Federal Home Loan
Federal Home Loan
Fed. Home Loan Bank
FNMA
FNMA
Fannie Mae
Tennessee Valley Auth
TOTAL
RESOLUTION NO. 11633
AMOUNT
RATE
MATURITY
$1,000,000.00
5.645
03 -23 -01
$1,000,000.00
6.00
01 -28 -03
1,000,000.00
6.00
03 -26 -03
1,000,000.00
6.00
07 -07 -04
1,500,000.00
4.625
10 -15 -01
1,000,000.00
6.375
01 -16 -02
1,000,000.00
5.41
12 -15 -03
1,000,000.00
6.00
11 -01 -00
$8,500,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 9 TH day of January, 2001.
•
ATTEST:
Gary D. Plotz
City Administrator
Marlin Torgerson
Mayor
—( —) —.I,-
RESOLUTION NO. 11634
RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM MARQUETTE BANK
OF HUTCHINSON, MINNESOTA
WHEREAS, the Marquette Bank of Hutchinson, a City Depository,
has presented collateral as follows for the City of Hutchinson and
Burns Manor Nursing Home:
SECURITY
GNMA Pool # 36202C6G3
GNMA Pool # 002631
FNMA cusip 31359TW20
AMOUNT
$3,955,731.00
$2,000,000.00
MATURITY
11 -20 -28
08 -20 -28
07 -18 -28
12 -01 -03
08 -15 -03
$2,000,000.00
Berwyn ILL cusip 086257FW7 $235,000.00
FERRIS TX cusip 315387ER7 $300,000.00
Franklin &
Adams cusip 352413EZ7 $350,000.00 12 -01 -05
• HAYFIELD MN cusip 420848EA7 $305,000.00 02 -01 -10
TOTAL $9,145,931.00
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 9th day of January, 2001.
Marlin Torgerson
Mayor
ATTEST:
• Gary D. Plotz
City Administrator
•
RESOLUTION NO. 11635
RESOLUTION APPROVING SECURITIES FOR COLLATERAL
FROM FIRST FEDERAL FSB
OF HUTCHINSON, MINNESOTA
u
WHEREAS, the First Federal, fsb of Hutchinson, a City
Depository, has presented collateral as follows for the City of
Hutchinson, Hutchinson Utilities, and Hutchinson Community
Hospital:
FNMA Rem 12FA #920130001
FHLB F/R Note #930818001
FNMA 93 -138F #930728019
FNMA 93 -142F #931027007
TOTAL
2,000,000.00 01 -25 -22
2,000,000.00 08 -18 -05
2,000,000.00 07 -25 -23
1,243,908.00 08 -25 -23
$7,243,908.00
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 9 day of January, 2001.
Marlin Torgerson
Mayor
r 1
U
ATTEST:
Gary D. Plotz
City Administrator
*-�-) "7
• RESOLUTION NO. 11636
RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM BREMER BANK
OF HUTCHINSON, MINNESOTA
WHEREAS, the Bremer Bank of Hutchinson, a City Depository, has
presented collateral as follows for the City of Hutchinson:
SECURITY
AMOUNT
MATURITY
MENASHA WI
150,000.00
04 -01 -03
ISD #2396
325,000.00
02 -01 -10
INV GROV H MN
275,000.00
02 -01 -11
INV GROV H MN
300,000.00
02 -01 -12
INV GROV H MN
325,000.00
02 -01 -13
WILLMAR MN
125,000.00
02 -01 -07
TOTAL
$1,500,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
is Adopted by the City Council this 9th day of January, 2001.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
•
• CITY OF
RESOLUTION NO. 11638
ATUHORIZING RELEASE OF FUNDS FOR TRANSIT SERVICE
TO
MCLEOD COUNTY SOCIAL SERVICE CENTER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT $22,000 is hereby authorized to be paid for 2000
transit reimbursement.
THAT $5,340 is hereby_ transferred for a share of the
capital purchase of one bus.
THAT said funds shall be paid effective December 26, 2000
to the fiscal host McLeod County Social Service Center.
Adopted by the City Council this 9th day of January 2001
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
n
LJ
• RESOLUTION 11639
TRANSFERRING
$126,781.18 FROM WASTEWATER DEPARTMENT
$218.392.37 FROM 2000 IMPROVEMENT CONSTRUCTION FUND
$23,621.92 FROM 1999 IMPROVEMENT CONSTRUCTION FUND
TO GENERAL FUND
FOR ENGINEERING AND ADMINISTRATION FEES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, $368,795.47 is hereby transferred by to the General Fund
for project administration and engineer fees as follows:
$126,781.18 from Wastewater Department for administration fees
$103, 764.17 from 2000 Improvement Bonds - administration fees
$114,628.20 from 2000 Improvement Bonds - engineering fees
• $23,621.92 from 1999 Improvement Bonds - administration fees
To be authorized and effective for the City of Hutchinson 2000
Fiscal Year
Adopted by the City Council this 9th day of January 2001.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
Administrator
r]
CITY OF HUTCHINSON PLANNING STAFF REPORT
• To: City Council
Prepared By: Julie Wischnack. AICP, Director of Planning/Zoning/Building
Date: January 4. 2001
Re: Out of State Travel Request
I am requesting out of state travel to attend the annual. National American Planning
Association conference. which will be held in New Orleans. Louisiana. The conference
will be held March 10 through March 14. This conference has been provided for in the
budget. As a point of information. I was recently elected to the board of the Minnesota
Chapter of American Planning .association. Other officers of that board will also be
attending.
If you have any questions. please let me know.
•
•
SATURDAY
MARCH 10
Community Planning
Team Workshop
8 m.- 5:00pm
Registration
9OOarn 1) 00p,m
Orientation Tours
1030 a. n). -5 00 p.m.
Exhibits
Nam -5 00 p in
Job Market
Nom -5:00 p. in
New Orleans Tours
1.00 p.in -4 30 p.m.
First Timer Orientation
2 00 p.m - 7,45 p.m.
Speaker Tips Workshop
3.00pm 430p.m
Honorary FAICP
Induction Ceremony
and Reception
S 701/11 9001 n1
SUNDAY
MARCH ii
Prayer Breakfast
7:00 a.m. -8:30 a -m.
SK Run Under the Oaks
7 00 a -in -9_30 a in
Registration
7:00 a.m. -9:00 p.m.
Exhibits
7:30 a.m. -3:00 p. m.
Mobile Workshops
8.00 a.m. - -5:30 p.m.
190 Corridor Charrette
8:00 a.m. -6:30 p.m.
Job Market
8:00 am. -5:30 p,m.
Opening General Session
8:15 a.m. -9:45 a.m.
GIS Training Workshops
8.30 a.m. -5:00 p.m.
New Orleans Tours
11 00 ' ? rrl. S. I } p I!"
Orientation Tours
10:30 a.m. -5:00 in ill
Sessions
10.15 a.m. -5: 15 p. m.
Gospel Soul Brunch
11,00 a.m. -1:00 p -m-
Data Standardization
Workshop
1:00 p.m. -5: 15 p.m
Opening Reception
7:00 p.m. -10:00 p.m.
(IINMENCE AT A GLANCE
MONDAY
MARCH 12
TUESDAY
MARCII 13
WEDNESDAY
MARCH 1 4
Mobile Workshops
7'00 a -m. -7:00 P.M.
Registration
LOOa.nr 600p.n7
Planning Commissioner
Breakfast
7: 15 a. in -8.30 a.m.
Exhibits
7.30 a in. -3:00 p.m.
Job Market
8 0 a,m. -5:30 p.m.
Smart Growth Policy Forum
8'30 a.m -11:30 a.m.
GIS Training Workshops
8:30 a. m. -5:00 p.m,
Sessions
8:45 a.m -5:15 p.m.
AICP Exam
Preparation Sessions
845 a. m - 345 p. m.
New Orleans Tours
930am -530pm
APA /AICP Awards Celebration
and Annual Meeting
4.00 p.m. -6.00 p.m.
Riverboat Dinner and
Jazz Cruise
6.00 p in. -9.00 p.m.
Planning Commissioner
Reception
6:00 p.m. -7:30 p.m.
Receptions
6 00 p.m. -9.00 p.m.
Combined University
Alumni Reception
6.30 p. m 8.00 p m.
Student Reception
7001"') 10001rrn
Registration
7:00 a.m. -6:00 p -m.
Networking Breakfast
715 a ni. -R30ato
Mobile Workshops
730 a.m. 8.00 p in
Exhibits
730 a in. -12 00 noon
Job Market
8 00 a.m. -5.30 p m.
GIS Training Workshops
8. 15 a.m 5,00 p.m.
Sessions
8.45 a.m. -5:15 p.m.
New Orleans Tours
1030 a.m. -4 15 p. m.
Awards Luncheon
71.45 a.m. -2.00 p.m
Fannie Mae Forum
2 30pm 5 -ISp"n
Cajun Swamp Party
630 p.m. -10.30 p.m.
Registration
7:00 a.m. -11:00 noon
Mobile Workshops
7.00 a. in-5,30 p.rn
Se551ons
8:45 a.m. -2:15 p.m,
Closing General Session
2:30 p.m-4:00 p in
3
Memorandum
To: Mayor and City Council
From: Randy DeVries and John Olsen
Date: January 3` 2001
Re: Out of state travel for Randy DeVries, John Olsen, and Bruce Fenske
•
Per City Council policy, we are requesting out -of -state travel to attend the
Pumper and Cleaner Environmental Expo in Nashville, Tennessee February
14' — 18" 2001. We have budgeted 250,000 for a new Jetter truck for 2001,
with this show having 370 exhibitors, along with the newest products and the
latest technology. $1700 was budgeted for 2001 for this conference, and we
recommend approval-
City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
1320) 587 -5151
Fax r320) 234-4240
Parks & Recreation
900 Harrington Street SW
Hutchinson, hfN 55350.3097
(320) 587 -2975
Fax(320)234-4240
Police Services
10 Franklin Street SW
Hutchinson, .%fN 55350 -2464
(320) 587 -2242
Far(320)587.6427
Printed on recycled paper -
CITY OF HUTCHINSON
POLICE SERVICES
TO: Mayor and Council
FROM: Steve Madson, Director of Police /Emergency Management Service
DATE: January 2, 2001
RE: Out of State Travel Request
This memorandum will serve as a request to send Investigator Chris Dobratz to Omaha,
Nebraska to attend a "Homicide Investigation" seminar conducted by the Southern Police
Institute. He would depart Hutchinson on February 4 and return February 17. This type of
seminar is necessary to maintain our skills in death investigations.
I recommend approval of this request.
/lkg
20001 -01 -0001
SHORT TEEM
City of utchinson
R E: 525.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by:
Building
Fire
Application shall be submitted at Police
least days prior to the Gambling occasion
I. 'teue AND I, (6sSe✓�
Name of Authorized Officer of Name of Designated Gambling
Organization Manager
Hereby submit in duplicate this application for a license to conduct
the game of gambling in accordance with the provisions of the City of
Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349
for the license year ending 5-; )j1
Signatures:
IL L
Authoriz d Officer of Organization DesignaVed Gambling Manage
organization
A. The following is to be completed by the duly authorized officer
• of. the organization: i
1. True Name: (4f S eo-(V) ,c�M
� '
(last) (first) (mi dle)
2. Residence Address: (:AwI L7A L-" {4 ����1 MW
(street) (city) (state) (zip)
3. Date of Birth: 10 /C; 4• Place of Birth f��1c�hSM m ti)
(mo /day /year) (city /state)
5. Have you ever been convicted of any crime other than a traffic
offense? Yes No If Yes, explain
B. The
of
1.
2.
following is
organization:
True Name:
to be completed by the designated gambling manager
N
(last) (first) (middle)
Residence Address: C ('j'a Wk L N J 1,( ^ rvyn ry J
3. Date of Birth:
. - PAID
JAN 2 2001
QW91"WAW"
(street) (city) (state) (zip)
IL140 IL,1 4. Place of Birth: 11A67y), M►
(no /day /year) (city /state)
G.
5. Have you ever been convicted of any crime other than a
traffic offense? Yes No If yes, explain •
6. How long have you been a member of the organization? ,Tj
7. Attach a copy of the official resolution or official action
designating you gambling manager.
C. Game Information:
1.
Place
where gambling devices will be used
� r V\) N l)�ilninlm
2.
Date
or dates gambling devices will be used
(date and /or day(s)
3.
Hours
of the day gambling devices will be
used: of week)
From
S_JJ A To 0J A.A.
4.
Maximum number of player
5.
Will
prizes be paid in money or merchandise?
'rlcrch ' &e
6.
Will
refreshments be served during the time
the gambling
devices will be used? Yes X No
If so, will a charge
be made for such refreshments? Yea —_
NO
Organization Information:
1. Address where regular meetings are held V}W •
2. Day and time of meetings J�r;rblQ
3. Is the applicant organization organized under the laws of the
State of Minnesota? Yes X No
4. How long has the organization been in existence? 5 &4-
4a. How many members in the organization? "IA -Ien"N � Vr Lti
5. What is the purpose of the organization? Co��sr�u� +
6. Officers of the Organization:
Name Address Title _
SEesF C1�c,skP�St�, yq'� Ch���� � �amc�C��rrvr+ -�
. 4y - x MC k'On0Y\ 2 'O11 Auvnle irPAQ.
7. Give names of officers or any other persons paid for services
to the organization:
Name Address Title
�joM
40
• Organization Information: (Continued)
8. In whose custody will organization records be kept{
Name S e (!v, Y-,—, Address
9. If the organization carries sufficient insurance to compensate
the players in the event any injury is sustained by players
while gambling devices are used, or while on the licensed
premises, please state the
Name of Insurer and Policy No.
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation and use of gambling devices?
K' S
11. Attach a list of all active members of the organization.
E. The following information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company
2. Address of bonding company
• 3. Amount and duration of bond
Q. Application is hereby made for waiver of the bonding
requirements. Yes No
I declare that the information I have provided on this application
is truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the City Ordinance No. 655 relating to gambling,
and I will familiarize myself with the coatonts thereof.
Signatute_of'authorized orrlcer of organ34zarion
Date: I
Subscribed and sworn to before me a notary public on this day of
19
Signaturp of Notary Public
Commission expires on
Subscribed and sworn to before me a notary public on this day of
19
Signature of Notary Public
Commission expires on
•
Memorandum
To: Lt. David Erlandson
CC: Gary D. Plotz City Administrator
From: Marilyn J. Swanson, Administrative Secretary
Date: December 21, 2000
Re: REQUEST FOR INVESTIGATION REPORT
Minnesota Waterfowl has applied for a gambling license at the Lamplighter Lounge.
Since this is a new application, it will require an investigation. Therefore, I have
attached pertinent information to assist you in conducting an investigation for a
report. The gambling application does not require a release of information form so I
• hope this will not hinder your search.
If possible, I would like to include this item on the January 9, 2001 City Council
agenda.
Thanks for your assistance.
Attachment
{
Memorandum
Data 12_28.00
Tot Marilyn J. Swanson, Administrate a Secretary
Ca Gary D. Plot City Administr
Frate Investigator Chris Dobratz ORIGINAL
Rb Background Investgaton
SYNOPSI
As of 12- 28-00, 1 have completed a background check on Michael McGinty, who has applied for a
Gambling Devices License with the City of Hutchinson. I did not discover anything in the candidate's
background that would disqualify them from obtaining this license. I also conducted a background
check on the organzation that is sponsoring this license, the MN Waterfowl Association, Inc.
DETAI
On 12 -274)0, 1 spoke with Jim AM an Agent with the Gambling Enforcement Agency. Artt advised me
that they have not investigated MN Waterfowl Association, Inc., for any gambling matters.
On 12 -27-00, 1 spoke with Gary Danube, an employee with the State Gambling Control Board- Gary
advised me that the MN Waterfowl Association has held an active gambling license for several years,
and they renewed their license on 331-00, with an expiration of 331-02. Gary advised that in 1998,
they were issued a citation for a compliance matter. This matter was rectified in November of 1999.
Gary also advised me that there is no pending action against MN Waterfowl Association and that there
has never been any major action taken against the organization by the State Gambling Board.
It should be rioted that I did speak with Jay Landreville, manager of the Lamplighter It Lounge, the
proposed location of the pull tab booth- Landreville stated that they are simply renting space to MN
Waterfowl Association, and that his employees will actually be managing the booth during operational
hours.
Should you have any further questions for me regarding this matter, or if an additional background
check is needed, please do not hesitate to contact me.
/ —H,
SENT BY- CITY OF HUTCHINSON; 320 234 4240; NOV -20.00 2:19PM; PAGE 517
CITY Of NUTCHINSON
CITY CENTER
111 HASSAN STREET SE
HUTCHINSON, NIN 55350.2522
C
City of Hutchinson
FEE: 3 100.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by:
Building
Fire
Application shall be submitted at Police
least _ days prior to the Gambling ocbasion
I. m AND I, ,I�i L
N aze of Author ze officer o ama o Designated mb ing
Organizati n Manager
Hereby submit in duplicate this application for a license to conduct
the game of gublina in accordance with the provisions of the City of -
Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349
`' ' for the license year ending
� 51geJ ea: JqjA L, ---
ut or ze cer o rganization esignate am ng onager o
organization
A.
•
B.
The following is to be completed by the duly authorized officer
of the organization:
1. True Name: M ✓ -9 -
(laet) Q (first) 1 '-J {middle)
2. Residence Address: /! '2&A 4 ` / w Ln/ <- md
(street) (city) (state) (alp) ,,,-/
3. Date of Birth: ^`
` J 4. Place of Birth l /!W
(ma/day /year) (city /state)
5. Have you ever been convicted of any crime other than a traffic
offense? You No T/ . If Yes, explain
The following is to be completed by the designated gambling manager
of organization:
Al r
.I '
1. True Name: /�IU �:.
(last) /
2. Residence Address: r ?v 0
(stre
3. Date of Birth: J
(mo/day/y
• RECEPIM
DEC 1 8 2000
City of Hutchinson
(city) (Mate
Place of Birth:
A4
�
f 5�5 3
,ENT RY- CITY OF HUTCHINSON;
320 234 4240; NOV -20 -00 2:20PM; PAGE 617
5. Have you ever been convicted of aJ�'Y crime other than a
traffic offense? Yes No t/ . If yes. explain _
6. How long have you been a member of the organization? —ZL),l'
7. Attach a copy of the official resolution or official action
designating you gambling manager.
G. Game Information: /
1. Place where gambling devices will be used `�
2. Date or dates gambling devices will be used
(date a ;or day(s)
3. Hours th gambling dev 3 will be used: of week)
of
From d A.M. To M
4. Maximum number of players tlb`IYWrtW
5. Will prizes be paid in money or merchandise?
6. Will refreshments be served d ring the time the gambling
devices will be used? Yes No If so, will a charge
be made for such refreshmsn a yes
No
D. Organization Information:
1. Address where regular meetings ar• eld
2. Day and time of meetings Al a % n1
3. Is the applicant organizatign organized nder the laws of the
State of Minnesota? You X. No
4. How long has the organization been in existence? — Z4 o f
4a. How many members in the organization? 2 d e
5. What is the purpose of the organization CAt1hRdYL�►� N
6. Officers of the Organization:
Name Address
Title
LA
7. Give names of offide
to the organization:
s or any other persons paid for services
•JJ
'N +.I w
SENT BY: CITY OF HUTCHINSON; 320 234 4240; NOV -20 -OC 2:20PM; PAGE 717
• Organization Information: (Continued)
B. In whos� cus�t will organization records be kept?
Name / /� /���I66 - w ry Address
9. If the organization sufficient insurance to compensate
the playors in the event any injury is sustained by players
while gambling devices are used. or while on the licensed
premises, please state the
Name of Insurer CSC JJ�Su.2rkv%tLl and Policy No. CC �b lQ S I�(S�
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation and use of gambling devices?
11. Attach a list of all active members of the organization.
E. The following information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company S u RS 4 Gary p
2. Address of bonding company P- U /30 X 1 476 _T>2 E r 0i1v &S �ln. w So 3z
9. Amount and duration of bond ' 10 OOc7
4. Application is hereby made for waiver of the bonding . A A4A'k do
requirements. Yes No x
I declare that the information I have provided on this application
is truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also. I have received from the City of
Hutchinson a copy of the City Ordinance No 655 relating to gambling.
and I will familiarize myse Mh t nt her of.
gna ure_of $ut prize o icer o organi-zat on
Date: /.A of
sutscribed and sworn to , *fors m a nota public on this r ~ day of
51 gn&tuJrA) or tar uSIic
Commission expires on I - —DD
Subscribed and sworn to before me a notary public on this day of
19
Signature o otary Public
Commission expires on
CWDY i. MA J {• NOWYPUDUC N1Y Cammasai Expir
vvv%`
0
Memo
To: Mayor and City Council
From: Brad Emans, Fire chief
Data 12113/00
Re. Appointment of Fire Department Officers
The Hutchinson Fire Department would like to recommend the appointment of the following:
Assistant Chief / Two Year Term
Casey Stotts and Steve Schramm
is Lieutenant / Two Year Tenn
Duane Hoeschen, Robert Hagen, Tim Huiras and Weston Scott
If you have any questions, feel free to contact me.
Thank You
•
• Page 1 4 -1-
C
r,
LJ
Hutchinson Citv Center
I 1 Hassan Street SE
Hutchinson. MN 55350 -2522
320 - 587- 5151/Fas 320 - 2344240
M E M O R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Storm Water Drainage Utility
DATE: January 4, 2001
After years of discussion we are now prepared to move ahead with the Storm Water
utility. Attached for your information are:
1. Presentation of "Storm Water Utility" noting comments from the Open Houses, and
clarifying the added requirements due to Federal and State mandates.
• 2. Proposed Ordinance (Revision No. 1). Minor changes are proposed that would
relate to delinquent payments. Other minor changes may also be considered.
3. "Procedures for Calculation of Storm Water Credits" We had originally proposed
this section as a part of the Ordinance, butBarr Engineering recommended that it
be separated into a policy due to potential changes in the way credits may be
calculated.
4. "Resolution Setting Storm Water Utility Rates for Years 2001, 2002 and 2003 ".
We recommend approving the phased -in rates at this time, however the Resolution
notes that the City Council may approve Resolutions that amend these rates in the
future.
We are therefore recommending the following actions tonight:
1. Approve the first reading of the Ordinance and set the 2' reading for the City
Council Meeting of January 23'
2. Approve the "Procedures for Calculation of Storm Water Credits"
3. Approve "Resolution Setting Storm Water Utility Rates for Years 2001, 2002
and 2003 ".
• Cc: John Olson — Assistant Public Works Director Ken Merrill — Finance Director
Bob Obermeyer - Barr Engineering Tom Kloss — IT Coordinator
Jim Prosser — Ehlers & Associates _
- Primed on recycled paper - � � �
RESOLUTION NO. 11637
RESOLUTION SETTING STORM WATER UTILITY RATES FOR YEARS 2001, 2002 & 2003 •
The following schedules and rates for the Storm Water (Drainage) Utility shall apply from February 1, 2001 until December
31, 2003 unless the City Council approves a Resolution that amends the rates within that period.
STORM WATER UTILITY RATES
3-Year Rate Phase -In
Class
Land Use/Description
Units
2001 Rate
2002 Rate
2003 Rate
1
Golf Course, Park, Open Space
per acrelmonth
S 0.75
S 1.50
S 2.25
2
Single -family and Duplex Residential
per unit/month
S 1.75
S 1.75
S 1.75
3
Public & Private School & Institutional
per acre/month
S 2.92
S 5.84
$ 8.76
4
Multiple-Family Residential & Church
per acreJmonth
S 4.14
$ 8.28
$12.42
5
Commercial & Industrial
per acre/month
S 7.39
$14.78
522.17
*Applies to lots 1 acre or less in size (1 acre per unit for duplex lots)
2E Lots over 5 acres per unit (see below)
NOTE: Lots over 2 acres in size will be charged the standard rate for Class 2A, plus the rate for Class 1 "Open Space"
per acre for the area over 2 acres in size (calculated rates for up to 5 acres are noted above). Rates shall be calculated in 1
acre increments.
• Parcles being used exclusively for agricultural purposes shall be exempt from fees. However, if a homestead is
located on the parcel, Class 2 rates shall apply to the residential portion of the parcel.
• Platted parcels with no infrastructure improvements shall be charged as Class 1 "Open Space".
• Platted parcels with Infrastructure improvements shall be charged at the appropriate Land Use Class (Le. Class 2
rate per unit for single - family or Duplex Residential)
• Credits jar privately owned and maintained ponding, as outlined in the Ordinance, will not be utilized until January of
2002
• Rates starting in 2004 are proposed to Include Inflationary Increases. The rates may also be adjusted to reflect the
history and schedule ofpast and future storm water system maintenance, operations and construction.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA THAT THE RATE SCHEDULES NOTED ARE HEREBY APPROVED:
Adopted this 9th day of January, 2001, by the City Council of Hutchinson, Minnesota
Mayor - Marlin Torgerson •
City Administrator - Gary D. Plotz
Single Family and Duplex Residential Lots over 1 acre
Class
Lot Size per unit
Units
2001 Rate
2002 Rate
2003 Rate
2A
I acre to 2 acres
per unit/month
S 2.00
S 2.50
S 3.00
2B
2 acres to 3 acres
per unit/month
S 2.75
S 4.00
S 5.25
2C
3 acres to 4 acres
per unit/month
$ 3.50
$ 5.50
$ 7.50
2D
4 acres to 5 acres
per unit/month
S 4.25
S 7.00
S 9.75 `
2E Lots over 5 acres per unit (see below)
NOTE: Lots over 2 acres in size will be charged the standard rate for Class 2A, plus the rate for Class 1 "Open Space"
per acre for the area over 2 acres in size (calculated rates for up to 5 acres are noted above). Rates shall be calculated in 1
acre increments.
• Parcles being used exclusively for agricultural purposes shall be exempt from fees. However, if a homestead is
located on the parcel, Class 2 rates shall apply to the residential portion of the parcel.
• Platted parcels with no infrastructure improvements shall be charged as Class 1 "Open Space".
• Platted parcels with Infrastructure improvements shall be charged at the appropriate Land Use Class (Le. Class 2
rate per unit for single - family or Duplex Residential)
• Credits jar privately owned and maintained ponding, as outlined in the Ordinance, will not be utilized until January of
2002
• Rates starting in 2004 are proposed to Include Inflationary Increases. The rates may also be adjusted to reflect the
history and schedule ofpast and future storm water system maintenance, operations and construction.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA THAT THE RATE SCHEDULES NOTED ARE HEREBY APPROVED:
Adopted this 9th day of January, 2001, by the City Council of Hutchinson, Minnesota
Mayor - Marlin Torgerson •
City Administrator - Gary D. Plotz
n
u
•
•
Overview
STORM WATER
UTILITY
City of Hutchinson
Procedures
1 Procedures were established in the City's
Stormwater Management Plan of
December, 1996
1 New procedural requirements are
proposed in EPA's Stormwater Phase
II (NPDES) regulations
. -,. rwrautieo.:
.. M1����YT�M1�Y'Iw�� •�Y�Ye
LM la IM brwMl
Storm Water Utility Goals
1 Ultimate goal of project
I Increased water quality
I Adequate system maintenance
I Provide funding for capital needs
Relationship to other programs
I Fees collected with water, sewer, & garbage
I New program, not affected by General Fund
I Funding MMZ be spent on stonnwater and
surface water management
Description of a Storm Water
Utility
1 A National Approach that is commonly used
in Minnesota
1 Dedicated revenues, activities, and goals,
specific to the stone water drainage system.
1 Set up as a Utility, much like water, sewer &
garbage.
_ .�e�e
see: F mm Rorrmvet F "rtes - A LA11V ADMO h wa10,ed
'the MIPrl0f1 PuUk WIX Assoc tcn (APWA).
Minnesota Cities with
Utility
1 • Roseville
• SL Paul
• aloomington
1 • Fridley
• Esp it
• Shakopee
1 • Edina
• wayatit
• Eden Prattle
1 e Chanhassen
• Delano
• Shorewood
1 • Robinsdaie
• Apple Valley
• Oakdale
• crystal
• New Hope
• Lakeville
1 • Richfield
• Mound
• Fairmont
Schedule
November 24: Overview to Council I
December 7 and 19: Public Open House
I Informal presentations with consultants and
staff. Detailed review for property owners.
January 9: Public Hearing at Council
Formal presentation of proposed Ordinance.
Polley discussion, public input, first reading
January 23: 2nd reading of Ordinance
1 February 1: Utility initiation
Open House Comments
Thursday, December 7
12 residents, 7 Cub Scouts, 8 Staff
MaWrty of residents concerned about "double" tax
related to County Ditch asessinents
Oisdeavu ovule Wer9ern arc Oc Hp
pwm eMnxta v Caarx Dern asavlanv yr GN m wL
C
.t) i�'chvnR ant k50/ecoar (acwYaufug
WR/1 !•O(6Wy AnCy.CY /. AgrWN 6 rKYQIIMa/IIRb
ffbwy srdpueE tie CaYntevaer W MYC�A`Dltch
asmmrrmufcl c n co limes a 412r LAtvs
apdded No nVCemte ere prep a.
Marry cormments made regarding a general distrug In
the government. and ouesoonmg the need for the
additional funds.
NPDES Program Requirements
• Apply for National Pollutant Disctrarge Elimination
System (NPDES) pernrt coverage
• Develop a stem water management program which
includes the six Mpdrnum Control Measures
• Implement the storm water management program using
appropriate stone warer management controls, or "Best
Management Practices" (BMPs)
• Develop measurable goals for the program, then...
• Perlodlcally evaluate effectNeness of the program
Minimum Control Measure ,•_._.,
Ili Illicit Disrharoe Defection and Elimination
1 Deselopig and rnDwrienti g a plan to detect and
ellmiru a dkcit dre arges to tine storm sewer system
(includes develoorng a system map and Worming the
com,narfty aoout hazards assoaated with ulegal ciWiarges
and improper disposal of waste).
1 m Conspuctlan site Runoff Contral
1 Developing, unplementi g, and enforcing an erosion and
sedanex control 1xograrn for consdumon activities that
dshrb one (1) a more aces of land (controls could Indude
for example, sift fences and temporary storm water detention
ppttls).
Open House Comments -
Tuesday, December 19
1 5 Residents, 7 Staff
1 1 comment related m policy for parcel w/o house
I 1 question related to mrxed -use church property
I ale of comments made regarding a general
dlstrust In the government, anti quesvonmg the need
fix the additional funds.
Minimum Control Measures
(D Public Education and Outreach
1 Datrrbu[ng eduzamW memraa ant palarmq WUath W
nfprm ci[hae about the InteG p0lki slam water nadl dsc arya
on have on w auWKY
1 ® Public Participation / Involvement
1 Pra4dim oppartunitb for aamra to parbapaie m program
aewdoprrrat and mukrerrbbm, wKkxWV enectr+NV ixiblimW9
anbc hearx9s and/or ercwagrcg otoen nvese Ma m a smm�
-ater manx)arent parer.
Minimum Control Measure •
I M Pmt - Construction Runoff Control 2 --
1 Deselopr9, implemer a9, and erkrcng a program to aodea
dkdldges of V=- mrlUdcDM 11011 watts nna/f fmm n
devoid,i rem anti redroeloplerft aral. AppYrabe mnppa mild
nduda pnlenvthe actx)na such a praoemn9 semu+e areas (ey,
walsrds) or the tea of sbtsarral BMPI (Sev Maragerra[
R'acdou) such as grassed swan or posts pavarcx.
® Pollution Prevmtlon /Good Mousekeenirw
1 Derafaprg and mourerarig a program wN de goal of
prnemxrg pr re*J0W pdkibn r XWIT horn MWIC0111 opeadonc
The program MuU ndpde mrrclal soil bamn m podxim
IV .,do, rreeeres ant teYnlgtes (eg.. raga W sweet sweaM,
red io, o me the a p6ticge a street sat, a frmrent cVXh
b"avr' tom clare9).
•
•
Analysis
1 User Charges
1 Most depenawle & equitable approach available for
funding
1 Must be fair, reasonable, and bear a substantial
reiatlonshio to me cost of providing the service
1 Rationale
Storm water is a man -made problem
1 Property use causes runoff
1 Properties are protected by the system
Advantages immitwai
I Simple and flexible
1 Similar to water and sewer charges
1 Fee system is adaptable to local situations
I Credits, exemptions and appeals are built in
1 Acceptable
1 Decreases dependence on property taxes
1 Regular, small service fee is generally well
accepted vs. '.arge assessments
Programs Funded by Utility
1 Development aria adm iuSt, tlon of Surface Water
Management Program (NPDES requueoent)
1 Repair, maintenance and deeming of "song storm
sewer systen and ponds
1 Replacement of underSiVed pipes, repair of breaks,
blodcage removal, etc.
1 Street sweeping (reduces waste entering storm sewer,
ponds, lakes, river and wetlands)
1 Surface water quality and wetland protection measures
1 Flood redumon measures
1 Financial support for large ap" Improvement projects
Advantages
1 Fair
i Charges based on runoff vs. property value
All properties included, inducing tax-exempt
(churches, schools, government, etc.)
1 Dependable
Self- finanang (doesn't compete with General
Fund)
1 Provides consistent funding and is easily
projected
1 Revenues kept in separate, dedicated funds
Benefits to the Community
1 Improved take and river quality
1 Wetland protection
1 Enhancement of recreational opportunities
1 Erosion and sediment control
1 Flood control
I Comprehensive water management planning
1 Dependable funding source for capital
improvements
1 Community education
1 Drainage system maintenance
Potential Capital Projects
1 NE Area Trunk Storm Sewer - Phase 2
1 ;1M proRd Includes pond /sewer improvements near
Nordnwoods Park and TH 15 North
1 Undlen Park
1 ;1M+ pro)ect would address major flooding near
Reoeation Ceier/1lnden Park.
1 Crow River Dam Reconstruction
I Safety and environmental improvements in mn]unodon
with TH 15 bridge construction In 2006/2007
1 Other
1 Dale Street in 2001. Century Avenue/Echo Drive area.
2001 Budget
1 Surface water system maintenance ;62,000
I YfCYdes. s'vl peal, pond and sere mamterm
1 Resource Management administration $42,000
1 Indudes edmnetrbart, tlaebprtan[ & wrmWrq
1 Capital Pro 581.000*
1 TOTAL BUDGET $185,000'
1 Wfisritm)'�rebnbrlsYNP�a2 tM LmevmavR�h'
q�le'R Abll/'JJ.L<U Ar ldmibW IIAL /LH1M n'nbaar (aW
Ob�fJ' bGpb'Na)Cti
Fees & Charges
Proposed 2001 Hutchinson Stormwater Utility Fees
1 Parks ana Goit Courses
50.75 /aae/monm
1 Single-Famsy & Tw Famny Rswentul
$1.751und/ M
1 PubliC/PR M SChms & insut 9a al
52.921aaelmamh
1 Multiple -Famtly Residemiel & Churches
S4.14/0=1 anth
1 Cammerab ana Industnal
57.39 1acre/ month
I Awrd9e Mr m 1999 saner vres s73.45/ywr for Sngle-Famfy.
iu<[himon5 RCapSed Year 2OW mte a 571.00 1year.
1 Cos[ of Plr t Il re7Waaare ` �m "f0.74/month
City of Hutchinson Proposed 3 -Year Rate Phase -In
a, ledl
LIM!
and a
''Mb% ><
Ptllif and GWCaum
S 0.75
S ISO S 225
' Sedl& TnrFlmir ReidivtW
;armam
S 1.75
S 1.75 S 1.75
I plWdPljpt S" & lasdmdloll
nr a+ea�a
S 2.42
S 584 S V6
t M**Fm* Rmilim Out6
pa lne.nm
5 414
S 8.78 $1242
1 CHWitnl &IndwbW
pc soe m,e
S 739
51178 S'22.I7
weasedarak0rbsaeaae
ptpael w �i>•w[1f117!
Aaesvugm 3rllanep¢®lbvdtdrbsaaaaneC�
4
• ORDINANCE NO. 01 -289
ORDINANCE TO ESTABLISH STORMWATER DRAINAGE UTILITY
SEC. 3.50. ESTABLISHMENT OF STORMWATER DRAINAGE UTILITY
Pursuant to Minnesota Statutes, Section 444.075, the City establishes a storm water drainage
utility, authorizes the imposition of just and reasonable charges for the use and availability of storm
sewer facilities, and establishes a Storm Water Fund. The Storm Water Fund shall be a separate
account and shall be used solely for storm water drainage purposes. as outlined in the above
referenced Statute.
Sub. 1. Definitions
A. Pollutant loading — the amount of total suspended solids delivered to the storm water
drainage system, measured in pounds per acre per year. that is generated from a given land
use.
B. Total suspended solids (TSS) — the sum of all suspended matter, described by the dry weight
of the suspended matter found in a specific volume of water (milligrams per liter, for
example).
Sub. 2. Findings and Determinations
• A. In the exercise of its governmental authority and in order to promote the public health, safety,
convenience and general welfare, the City has constructed, operated and maintained a storm sewer
system ( "the system "). This Ordinance is adopted in the further exercise of such authority and for
the same purposes.
B. The system, as constructed, heretofore has been financed and paid for through the imposition
of special assessments and ad valorem taxes. It is now necessary and desirable to provide an
alternative method of recovering some or all of the future costs of improving, maintaining and
operating the system through the imposition of charges as provided in this Ordinance.
C. In imposing charges. it is necessary to establish a methodology that undertakes to make them
just and equitable. Taking into account the status of completion of the system, past methods of
recovering system cost, the topography of the City and other relevant factors, it is determined that it
would be just and equitable to assign responsibility for some or all of the future costs of operating,
maintaining and improving the system on the basis of the expected volume of storm water runoff
from the various parcels of land within the City during a standard rainfall event. For the purposes of
this Ordinance, a standard rainfall event is defined as the one -year storm of one -day duration. In
addition, it is determined that it would be just and equitable to assign responsibility for some or all of
the future costs of operating, maintaining and improving the system on the basis of the expected
pollutant loading from the various parcels of land within the City.
D. Assigning costs and making charges based upon expected typical storm water runoff volume
and pollutant loading cannot be done with mathematical precision but can only be accomplished
within reasonable and practical limits. The provisions of this Ordinance undertake to establish a
40 reasonable and practical methodology for making such charges.
Sub. 3. Rates and Charges .
A. Residential Equivalent Factor. Rates and charges for the use and availability of the system
shall be determined through the use of a "Residential Equivalent Factor" ( "REF "). A REF has been
developed for the storm water runoff volume (Volume REF), the storm water runoff pollutant loading
(Quality REF) and a composite that is used for the final utility fee calculation ( Utility REF). For the
purposes of this Ordinance, the Volume REF is defined as the ratio of the average volume of surface
water runoff coming from one acre of land subjected to a particular use, to the average volume of
runoff coming from one acre of land subjected to typical single- family residential use within the City
during a standard rainfall event. The Quality REF is defined as the ratio of the pollutant loading
(measured as total suspended solids) coming from land subjected to a particular use, to the pollutant
loading come from land subject to typical sing - family residential use with the City. The Utility REF
is defined as the ratio of the sum of the volume and quality portions of the total annual storm water
drainage utility fee for a given land use classification (as computed using the Volume REF and the
Quality REF for that land use classification), to the sum of the volume and quality portions of the
total annual storm water drainage utility fee for the single - family residential land use classification
(as computed using the Volume REF and the Quality REF for the single family residential land use
classification).
The Utility REF for each of the land use classifications will be revised at such time in the future
when there is a shift in the percentage of utility expenditures related to storm water runoff volume
and storm water runoff quality treatment. The revision shall be determined by the Director of Public
Works, who shall notify the City Council of the action.
B. Storm water drainage charges. In determining charges the City Council shall by resolution •
establish a basic system rate to be charged against one acre of land having a Utility REF of one. The
charge to be made against each parcel of land shall then be determined by multiplying the Utility
REF for the parcel's land use classification times the parcel's acreage times the basic system rate.
The Volume, Quality and Utility REFs for the following land uses within the City and the billing
classifications for such land uses are as follows:
CLASSIFI-
Volume
Quality
Utility
CATION
LAND USES
BEE
BEE
SEE
1
Golf Course, Park, Open Space
0.41
0.50
0.43
2
Single - family and Duplex Residential
1.00
1.00
1.00
3
Public and Private Schools and Institutional Uses
1.36
3.05
1.67
4
Multiple - family Residential and Churches
2.18
3.21
2.37
5
Commercial and Industrial
3.79
6.10
4.22
For the purposes of calculating storm water drainage charges, all developed single - family and duplex
parcels less than one (1) acre in size per unit shall be considered to have an acreage of one -third (1/3)
acre per unit. Double bungalows or duplexes shall be considered to be two units. Single - family
parcels over one (1) acre in size or Duplex Residential parcels over one (1) acre per unit in size shall
be billed at a higher rate. These rates shall be included in the resolution approved by the City
Council.
C. Storm Water Utility rates shall be established by a resolution of the City Council as amended
from time to time. Fee rates may be included as part of the fee schedule included within the annual
budget resolution. Fees shall be structured to reasonably reflect the cost of constructing, maintaining
and operating storm water drainage systems as outlined in Minnesota Statutes, Section 444.075. .
• Subd. 4. Other Land Uses
The Director of Public Works shall classify other land uses not listed in the foregoing table by
assigning them to classes most nearly like the listed uses, from the standpoint of runoff volume for
the standard rainfall event and the pollutant loading. An appeal from the Director of Public Works'
determination of the property classification may be made to the City Council.
Subd. 5. Adjustment of Charges
The City Council may by resolution adopt policies providing for the adjustment of charges or
credits to charges for parcels or groups of parcels, based upon land use data supplied by affected
property owners, which data demonstrates a runoff volume for the standard rainfall event or a
pollutant loading substantially different from that being used for the parcel or parcels. The Director
of Public Works shall make such adjustment or credit. An appeal from the Director of Public Work's
determination may be made in writing to the City Council. No adjustments shall be made
retroactively.
Subd. 6. Public Hearing and Notice
The City shall hold a hearing prior to determining whether to build, construct, enlarge or improve
storm sewer facilities financed in whole or in part by the imposition of storm sewer drainage charges.
Notice of such hearing shall be published in the official City newspaper at least ten days prior to the
date of hearing. Owners of all property adjoining a proposed improvement shall be mailed or served
with a notice at least ten days in advance of the hearing. However, failure to give mailed notice or
• any defects in the notice shall not invalidate the proceedings.
Subd. 7. Exemptions
Public street rights -of -way, railroad rights -of -way and lands used exclusively for agricultural
purposes are exempt from storm water drainage charges.
Subd. 8. Payment of Charge
Storm water bills shall be mailed to the owner or other account holder with their city water /sewer
statement and shall specify the charges.
Subd. 9. Delinquent Accounts
A. Payment Options. Owners and other account holders shall have the option of paying a rate
for payments made on or before the due date listed on the bill or the option of paying an extended
payment rate for payments made after the due date listed on the bill. The extended payment rate
shall include the rates detailed herein plus a charge of five percent (5 %) of the current bill amount
that is not paid by the due date listed on the bill. The five percent (5 %) charge shall not exceed two
hundred dollars ($200.00) in total for all utilities per billing account per billing period.
B. Delinquent Storm Water Accounts Accounts shall be considered delinquent when no
payments have been received after ninety (90) days following the payment due date and no
arrangements for payment have been agreed to by the owner or other account holder. It shall be the
. duty of the Utility Division to endeavor to promptly collect delinquent accounts. The provisions for
delinquent accounts are outlined in Section XX of the Hutchinson City Code.
C. Assessment of Delinquent Accounts. All delinquent accounts shall be certified to the City
Assessor who shall prepare an assessment roll for each Year providing for assessment of the
delinquent amounts against the respective properties served. The assessment shall include the
amount of the delinquent account and the administrative charge due under subdivision (d), together
with interest thereon at the maximum lawful rate. This assessment roll shall be delivered to the City
Council for adoption on or before October first of each year. Such action may be optional or
subsequent to taking legal action to collect delinquent accounts.
D. Administrative Assessment Charge, An administrative charge of 525.00 shall de due upon
the mailing of the notice of the proposed assessment.
Subd. 10. Recalculation of Charges
If a property owner or person responsible for paying the storm water drainage charge questions
the correctness of such a charge, such person may have the determination of the charge recomputed
by written request to the Director of Public Works. Such request shall be made within thirty (30)
days of the mailing of the billing in question.
Solid. 11. Adjustments and/or Credits to the Storm Water Drainage Charges
A. The municipal storm water drainage utility uses a rate structure based on the anticipated
relative contribution of storm water drainage runoff volume and pollutant loading to the storm water
drainage system. A parcel's contribution is determined by that parcel's size and its land use, under
the principle that more intensively developed land uses typically have a larger percentage of
impervious surface and contribute a much greater volume of water to the system for the standard •
rainfall event of 2.3 inches in 24 hours and/or larger pollutant loading.
It is recognized that some parcels, due either to their unique topographic, vegetative, geologic and
other characteristics have a hydrologic response substantially different from that of similarly sized
parcels of the same land use.
To provide for an equitable assessment of storm water drainage charges, based on reasonably
expected contribution of flows, provisions need to be made to permit adjustments to the storm water
drainage charge for those parcels with unique or unusual characteristics, or credits to the storm water
drainage charge for those parcels with storm water runoff volume and/or quality treatment facilities.
B. The basis of the city of Hutchinson's storm water drainage charges is the anticipated relative
contribution of storm water runoff volume and pollutant loading to the storm water drainage system
from a given parcel. Where unique or unusual conditions exist where the actual contributions of
storm water runoff volume or pollutant loading from a given parcel is substantially different from
those anticipated by the storm water drainage rate structure, the Director of Public Works, or
designee thereof, may adjust or credit the storm water drainage charge for said parcel to an
appropriate level in accordance with the guidelines specified herein.
The ordinance establishing the Storm Water Drainage Utility provides for the Director of Public
Works to make adjustments and/or credits to the charges when (1) the property owner supplies data
demonstrating a storm water runoff volume for the standard rainfall event substantially different from
that being used for the parcel, or (2) the property owner supplies data demonstrating that storm water
runoff from the parcel is being treated to provide the required removal efficiency for total suspended •
solids (TSS).
• C. Emig tv Owner to Provide Detailed Information
It is the responsibility of the property owner or agent thereof to present to the Director of
Public Works. or designee thereof, sufficient information concerning a parcel's hydrologic
characteristics to permit an accurate assessment of the conditions that exist. This information
may include, but is not limited to:
1) Site plan showing locations of all buildings, paved areas and other development relative
to lot lines.
2) The total lot area and area of impervious surfaces, in square feet.
3) Site topography or contours of sufficient detail to ascertain flow directions, rates and
volumes.
4) Hydraulic calculations specifying outflow volumes and rates for various rainfall events.
5) Calculation of total suspended solids removal efficient of any on -site storm water runoff
treatment facility.
Failure to provide this information within thirty (30) days after delivery of a written request
shall result in the assignment of the highest classification level for volume, quality and utility
REF.
• D. Adiustments Where Parcel Runoff is Significantly Different From Land Use Standard
Where the unit runoff generated by a parcel differs from the assigned amount for that land
use category by more than 20 percent. the Director of Public Works, or designee thereof, may
adjust the parcel's storm water drainage charge in accordance with the following procedure:
1) Calculation of unit runoff for the parcel shall be determined by the methods outlined in
the Natural Resources Conservation Service Technical Release No. 55, utilizing a
one -year event of 24 -hour duration as the standard rainfall event.
2) If the calculated unit runoff is shown to differ from the assigned amount for that land use
category by 20 percent or more, the volume portion of the fee for that parcel shall be
adjusted by multiplying it by the ratio of the calculated unit runoff to the standard unit
runoff.
3) A parcel's storm water drainage charge shall be subject to increases as well as decreases
by this procedure.
4) For parcels with ponds covered by public easements, the area used for the calculation of
the charge shall be reduced by the size of the easement area.
5) Because single family and duplex fees are t14.t based upon actual parcel acreage, no
adjustments for unit runoff differences will be made for those land uses except for totally
vacant unimproved fully turfed parcels.
• 6) Adjustments shall not be retroactive. They become effective from the date they are
approved.
E. Procedures for Calculation of Storm Water Credits •
Procedures for calculation of Storm Water Detention Credits for Volume Charges and for calculation
of Water Quality Treatment Credits for Quality Charges shall be based on standards prepared by the
Director of Public Works and approved by the City Council.
The Director of Public Works, or designee thereof, reserves the right to inspect periodically all storm
drainage control facilities to ascertain that they are operating properly. If such a system, due to
improper maintenance or other reason, fails to detain or cleanse storm water runoff in an effective
manner, the Director of Public Works, or designee thereof, may eliminate or reduce detention or
water quality credits to an appropriate level. Any such facility shall not be eligible to apply for storm
drainage charge adjustments and/or credits for a period of 12 months following any adjustment
and/or credit. Adjustments and/or credits shall not be made retroactively. An appeal from the
Director of Public Works' determination may be made to the City Council.
The issuance of any building permit or other action which changes or intensifies an existing land use
shall be cause for an adjustment of storm water drainage charges to an appropriate level.
1 1 1 11171 1 1 1 1 11 Md L T
• 1 1 1 1 1 1 1 111 -- 1 1 1 '• \ 1. 11 - 1,
A parcel may be credited for up to 31 percent of the storm water drainage charge for on -site
measures that are owned and maintained by the applicant, which limit storm water outflow rates
from the site in accordance with the following procedure:
1) 14 percent credit for parcels which limit peak outflow rates during a 5 -year, 24 -hour rainfall
event to pre - developed rates.
2) 18 percent credit for parcels which limit peak outflow rates during a 10 -year. 24 -hour rainfall
event to pre- development rates.
3) 24 percent credit for parcels which limit peak outflow rates during a 25 -year, 24 -hour rainfall
event to pre - development rates.
4) 27 percent credit for parcels which limit peak outflow rates during a 50 -year, 24 -hour rainfall
event to pre - development rates.
5) 31 percent credit for parcels which limit peak outflow rates during a 100 -year, 24 -hour
rainfall event to pre- development rates.
6) No detention credits will be given for parcels that do not at least limit 5 -year events to pre-
development rates.
Runoff rates shall be determined using TR -55.
Only one of the above credits (1 -6) may be applied to each parcel. Detention ponds which
operate between the steps described above will receive the lower credit.
• . ' . . . 1 . . � \ 111 - 1 • . • • 1 .
A parcel may be credited for up to 19 percent of the storm water drainage charge for on -site
measures which are owned and maintained by the applicant which effectively reduce the outflow
of pollutants from the site. Credit percentage shall be based on the actual percentage of total
suspended solid (TSS) removal efficiency, as determined by the following procedure, except that
no credit will be given for sediment removal efficiencies of less than 55 percent.
The TSS removal efficiency shall be calculated using one of the following methodologies:
1. "Methodology of Analysis of Detention Basins for Control of Urban Runoff Quality,"
Office of Water, Non -Point Source Division, U.S. E.P.A., September 1986.
2. "Detpond," Robert Pitt and John Voorhees.
3. "P8 Urban Catchment Model," IEP, Inc., William W. Walker, Jr.
Credit shall range from 13 percent, for parcels with a water quality treatment facility providing a TSS
removal efficiency of 55 percent, to 19 percent, for parcels with a water quality treatment facility
providing a TSS removal efficiency of 80 percent or greater.
• C. Credits shown in (A) and (B) above (for volume charges and quality charges, respectively), and
adjustments, may be cumulative.
0
Memo
Toe Mayor and City Council Members
From Christie Rock, Executive Director
CC: Tim Uldch, President
Dates 01/04/01
Re: Post Office Redevelopment Project
Due to continued negotiations with the United States Postal Service, the public hearing for the
post office relocation project originally scheduled for January 8 has been delayed until January
23. On January 23, the City Council will consider two resolutions - one establishing a redevelopment
plan and one declaring a redevelopment project site. After a brief presentation by Julie Wischnack and
me, the Council will listen to comments and concerns from the public on the proposed plan and project
. site.
A number of issues caused us to delay the public hearing, but primarily the appraisal process. For your
information the United States Postal Service has completed the appraisals of all the properly affected
by the potential redevelopment project. Consequently, several of the property owners have expressed
an interest in moving forward with the acquisdion and relocation process as soon as possible. The
property owners did not understand that both the USPS and the City had to complete appraisals of their
property.
In an effort to take advantage of the momentum generated by the USPS, City Attorney, Dick Schieffer
and I inquired whether the City could simply hire a review appraiser to examine the work completed by
Jim Robinson. Rather than hire an appraiser to do the same thing that Mr. Robinson has just finished,
it makes more sense hire an appraiser to review his work. On Wednesday, January 3, the USPS
agreed to this arrangement. Mr. Robinson indicated that he hopes to have copies of the appraisals in
our hands by the end of next week.
Attorney Schieffer and I will be available at the Council meeting to address any questions you may
have regarding the public hearing and /or the appraisal process.
•
• Page 1
CITY OF HUTCHINSON PLANNING STAFF REPORT
0 To: City Council
Prepared By: Julie Wischnack, AICP, Director of Planning/Zoning/Building
Date: January 4, 2001
Re: Filing system — purchase request
The department is requesting the purchase of a mechanical filing system for the property
information project. This expenditure has been provided for in the 2001 budget. The
department obtained 2 quotes for the system. Staff is recommending purchasing the
"Lektriever" system from Mid America Business Systems, which is $14,092.81.
Additionally, there will be file set up charge of approximately $2,000. There are some
modifications and electrical work,which will also need to be accomplished. (Most of the
modification will be conducted by in -house staff)
Staff is recommending to proceed with this purchase.
•
L
^
• NW
Hutchinson Area Health Care
Hutchinson Community Hospital
Burrs Manor,Vursing Home • Daswl Medical Center
1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000
December 20, 2000
RECENEp
The Honorable Mayor Marlin Torgerson and DEC 2 7 2000
City Council Members City of Hutchimm
City of Hutchinson
I l l Hassan St. SE
Hutchinson, MN 55350
Dear Mayor Torgerson and City Council Members:
The Hutchinson Area Health Care (HAHC) Board of Directors, as part of their regular December meeting , considered a
capital expenditure request from Acute Care Services for purchase of replacement cardiac monitoring equipment in
Surgery. The following is representative of the board's discussion at that meeting:
Capital Fx=dirure Reonec_t for Monitor Purchase Jane Lien, Acute Care Services Division Director, presented
and discussed a capital expenditure request from Surgery to purchase replacement cardiac monitors, recorders, and
command modules together with patient cables, cuffs and sensors for continuous monitoring of the post - surgical
patient. It was noted that some of the current monitors do not have recorders, and other issues with the equipment
have resulted in lost information at times. The equipment being requested will be the same as that being used in
the Emergency Room and Critical Care Unit, which will standardize cardiac monitoring in all areas so modules
could be switched to different units and staff will only need to be trained on operation of the standard style of
equipment.
"Question was asked about the cost of purchase versus leasing the equipment. The request for 542,950 for was for
purchase because the lease option would require HAHC to pay an additional 565,000 over the life of the
equipment. The leasing price was based on cost per procedure, raising the cost as more procedures were done.
The request quotes the VHA Novation purchasing group contract price. Depreciation will follow Medicare
guidelines (seven years).
"Following discussion:
"Motion was made by Peterson, seconded by Fortun, to request authority from the City Council for the
capital expenditure request for replacement cardiac monitoring equipment for Surgery in the amount of
542,950. Motion was carried."
•
Thank you in advance for approval of this capital expenditure request.
You will also be interested to know that an election of officers was held at Tuesday's meeting. New officers for 2001 will
be: Chairperson, Bob Peterson; Vice Chairperson, Steve Snapp; and Secretary, Wayne Fortun. We look forward to the
leadership of all of our board members and working with you, as City Council members, in what we believe will be an
exciting year ahead.
Sincerely,
q 'SON AREA HEALTH CARE
P p G. Graves
President
PGG:lh
\\HUTCH HOSMUSER DATA\ USERS\ COMMON\ADMDAboud -0ec00- luw=Aw
PA
CHANGE ORDER NO. 2::,
CITY OF HUTCHINSON - ENGINEEPJNG DEPARTMENT
111'HASSAN ST SE, HUTCHINSON MN 154350 1612) 234=4209 an.ertart
ONTRACTOR: R & R Excavating Inc Letting No. 9 JProject No. 00 -23
Consultant: Otto & Associates Otto Project
805 Hwy 7 West, Hutchinson MN 55350 9 West Division St, Buffalo MN 55313 No. 0020
Project Location: First Addition to Rolling Meadows
I Dated: 1111012000
DESCRIPTION OF CHANGE: Extend existing draintile at lot 18, Johnson's Court.
Add culvert at intersection of 6th Av. NW and Golf Course Road.
Grade Swale to outlet existin 48" culvert under Golf course Road
Item No.
Spec. Ref.
Item Name
Unit
Quantity
Unit Price
Amount
CHANGE ORDER NO. 2
DIVISION III . STORM SEWER
CONSTRUCTION
2502
r PVC DRAINTILE
LIN FT
100.00
$19.00
$1,900.00
2503
15' PE CULVERT WITH 2 F.E.S.
LIN FT
183.00
$5.00
$915.00
GRADE SWALE
LUMP SUM
1.00
$1,820.00
$1,820.00
TOTAL INCREASE ITEMS
$4,635.00
TOTAL CHANGE ORDER NO. 2
$4,635.00
IRV
NET INCREASE
$4,635.00
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of
$41,659.45 (add)gdeduct). An extension of -0- days shall be allowed for completion. The original completion date
shall not be chan ed.
ORIOINALCONTRACT
AMOUNT
PREHIPUSIg
11 1
RCIDIT10N5IdEDUCTIONI
ADDtTION/D�S014CT. tQ1i-
TOTAL,
1477 378.56:
$41,669.45 - . -
54;1336.00
$223;873.03
APPROVED IZ
re einer, Contractor
DATED:
APPROVED:
Martin Torgerson, Mayor
DATED:
PPROVED:
Marty P. Campi , Project Engineer
APPROVED:
John P. Rodeberg, Director of Engineering
DATED:
APPROVED:
Gary D. Plotz, City Administrator
DATED:
�/ n
L J - Airport otating Bacon Page
• From: John Olson
To: John Rodeberg; Ken Merrill; MARILYN J SWANSON
Date: 12/27/00 4:02PM
Subject: Airport Rotating Beacon
I have the agreements from Mn /DOT for replacement of the rotating beacon at the airport.
This should be on the next CC Agenda
•
•
t
yo35 Campus Drive North, Suite i-5. Minneapolis. Minnesota 5544
1
January 4, 2000
Mr. Randy DeVries, Wastewater Superintendent
City of Hutchinson
Hutchinson City Center
1 11 Hassan Street SE
Hutchinson, MN 55350
Subject: Office Change Order
Composting Facilities - Buildings Contract
Earth Tech Project No. 31424
Dear Randy,
Attached for your review and council approval is Change Order No. 8 from Raske Building Telephone
Systems in the amount of $10,402.00. The Change Order is for Raske to general the mechanical
(HVAC and underground piping) and electrical Work in the office. 6 5 s s r �o
t
Facsimile
At this time, the City plans to complete the remaining Work (materials and labor) by
themselves. The original Raske change order proposal valued $75,789.43. Through deletions 7 63.5 5 t 2 499
and City inputting a significant amount of work, the Raske amount has been whittled down to
• $21,616.00. Through credits saved up through the project, the final change order amount is
down to $10,402.00.
Hence, the City will be eliminating costs of $54,173.43 by buying their own materials and
providing the installation labor. To date, the City has material quotes valuing 520,396.00 to
purchase most of the needed materials.
In conclusion, we have reviewed and concur with the attached change order. Three copies of
the pay request have been forwarded to you. After approval, please bring the change orders to
the following construction meeting for signature and final distribution. If you have any
questions or comments please feel free to contact us.
Very truly yours,
Earth Tech, Inc.
George Bender
Project Inspector
cc: Tim Goodman - Earth Tech
File
Enclosures: Change Order No. 8 L%WORKWMCHM 04194\ PROW .tGnconslxucnONCHCOrtornecrRDOc
^^,
E A R T H@ T E C H r�
` /VV/ 1
A tq= NYTOMrKYW LTD. COAMNY
CHANGE ORDER NO. 8-Rev. 2
Ow1w City of Hutru=n.Mite+mtae bare )am-- 4 2
• P1Vjea Co moostiW[F+elliry- BoBdina eorm
Clwtrr'e Cotvren No. Conaw=r R" "ke Bondi,,, Sygr ,In
Dam ut CDUlrut St"rt - ter 7tlllls Original Concoct Amm1N S 1 W
ym+ we djn od a mein the following chuga in"Cmum D=r'en" Daagfltn: I) General the to @I @ nfr�l and ekrnisl Wt a of the
an r r
----� Sdadule the Wort rh
wmh the Owner cnnmkm� o remaining 7-0 of ft offko. 2) Deon de apo:l epoxy flwr coami(f
an d gYaee with the Snlcatre Doorlere hudener /anler prsaLaf ova sN schah+led [Dosed urn. 3) Credit the Owner for the wnsvdtt warn
w ft umaete Boor m the SE corner of the Bag" BwWlne.
Reason for orange Order: 1) The Owner dm-k al WE w ezap'+t to ungimi hid aker gave to the Conti c The City has rt Jd 'w mmo)ca: ue
,,Race u too Bole by pcformmg Cho nu)Dttn' of dM Wort &="plvn. The City h eked u have Ruke B, Id SYeenR 9s 81 the Crum dW
and electrical porous of the Work. 2) The rwncrere harricwrixala product wu rewmnlerded b a is borer suited to the performance
rc quEtanana aretwApated by the Owner u the facllity. 3) The low uea id the corN:tM Boor wu nor tvithm wk7eoce.
• It v agreed by the Carvarnu shit the. Change Order r EndLm1 My nor all cos? asaoci. led with or multmg tnnrt the change(") ordered herein.
indudvag all hnpxt, delays, and eccekrarlon teem. Odw than the dullu amdmr ed ume allowance Hatred Oxive, there shall he W Urtha ante
nr ditllu compemman u a result Of This Change Order.
THIS DOCUMENT SHALL BECOME AN AMENDMEM '10 THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF TIM CONPRACf SHALL APPLY HERETO.
RECOM [iNDPA:
By: ^ UWt 441 _
Engine (AutiortudS g")
APPROVED:
By:
Owner (AtetMnmd Sipumre) Daze
ACCRr=;
By: Uare
Cmracmr (AUmerimd Slarnaue)
11474
Project (:huge
Number Order NO
\I
CO -g -1
1.:1w0aKY1NTN Id1eMAW Mri nGOrerrRtlCT%»nC,7t4l1Rr / aM. DM
130 NOS:V W `sen vea Dec
HUTUHINSON CbMPOSIING- 31424
i
•AH3A003H aoun u /310 /d1M :AB 1N3S
Coract Timm
(Calendar Days)
Coninct Pikee
To Subm ial
TO )'itnl
Compiaion
Comp)ef on
Original
$1,598.932.00
Onawal
241
301
Pmvims C.O. (Add/ DcdEmAY
532.332.x1
Pmlom C.O. (Add!
T)educr):
0
0
The C.O. (Addrbdac);
510.402.W
fife C.O. (Add7 Palua):
p
Cnraroct Pratt with aB
S1,(MI.BdG.00
Ncvntd
0
0
approved Change Orders:
O Complavno Date
April 13. 2001
Lunt l5. 2W 1
Re,.,d Complc ian Due
• It v agreed by the Carvarnu shit the. Change Order r EndLm1 My nor all cos? asaoci. led with or multmg tnnrt the change(") ordered herein.
indudvag all hnpxt, delays, and eccekrarlon teem. Odw than the dullu amdmr ed ume allowance Hatred Oxive, there shall he W Urtha ante
nr ditllu compemman u a result Of This Change Order.
THIS DOCUMENT SHALL BECOME AN AMENDMEM '10 THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF TIM CONPRACf SHALL APPLY HERETO.
RECOM [iNDPA:
By: ^ UWt 441 _
Engine (AutiortudS g")
APPROVED:
By:
Owner (AtetMnmd Sipumre) Daze
ACCRr=;
By: Uare
Cmracmr (AUmerimd Slarnaue)
11474
Project (:huge
Number Order NO
\I
CO -g -1
1.:1w0aKY1NTN Id1eMAW Mri nGOrerrRtlCT%»nC,7t4l1Rr / aM. DM
130 NOS:V W `sen vea Dec
HUTUHINSON CbMPOSIING- 31424
i
•AH3A003H aoun u /310 /d1M :AB 1N3S
CHANGE ORDER NO. 8 -Rev. 2 SUMMARY
COMPOS 1'1NG FACILM - BUILDING CONTRACT
Hutchinson, M1nucsota
Description I Change Order Amount
1. Originally the office was bid as an alternate to the Contract. The $21.617.00
alternate price was rejected by the Owner. The City has decided to
construct the majority of the office by themselves. The City has elected
to have Raske Building Systems general the mechanical and electrical
portion$ of the construction.
2. A deduct wee taken on the epoxy floor coating specified originally in the
Cataract. k conerm hardening/sealer product was chosen as a better ($8.215.00)
alternative based on the facilities performance requirements of the
concrete.
3. A deduct was accepted for the low area in the concrete Floor located in
the SE corner of the heated area of The Bagging Building. The low area ($3,000.00)
approximately 1000 SF.
510,402.OU
TOTAL Change Order No. S -Rev. 2
•
•
CD-8-2 Hl7rCMNSON C.t1MPOSTVG- 114244
L., IVIIIIIC\ INTCMIDl19PIRt11MLT� (31fISTaVCT7(R//IIGORDlNfV3, DOC /7 —� .
Z 3OVd `•VId0S :V t0 `!9un vu On `•AW3A003U 30Hf1053u /JIW /d :A9 1N3S
.,7an -04-01 10s613A 320/1377 -7222 P.OL
•
RASKE BUILDING SYSTEM INC.
P. O. Box 681 246 9. Milkywry. COSMOS, MN 56228
COST ISSUE / PROPOSAL Q
PROJECT: CBy of 1 CwnP" pFacib
NOTE NO.: 29 DATE OWT®: 01103MI
(Pho 32 0-877 -7221
(Fax) 320 -077 -7222
NO. 29
PROJECT MO.: 2000-02
ARCK PROJECT NO.: 38187
OATS ALLOMI®
FOR APPROVAL: 5
r 1
LJ
ARCIt - ...
OATE:
oeer+Flb
DATE:
•
ant VENDO WOW DEWFrhO I�
PM TIME ELEC. MECH ONLY
9dcw Grade Plumbing Oflce Orly
HVAC Office Only
Underground Ductf5umpAnwl.
E)eoMoal O@oe Oriy
$2,000
$1,625
soi.m
075
S10,994
L � auRTO � 520,567
__ .FLIPEwcAR: 51i 51.020
-- srt,e+b
$o
TOTAL REQUEST AMOUNT: $21.616
� - R A$�E etll ClllO $YSTPtMS, MO.
Signed BY
An drew T. Larson. CWMbur•• Mea
Dale. 1rAl
g'E
ClyofNulW ooe EXpIO1TMNOATS: 01A)Wl
111 Hurl Street SE
Hutch u , MN 55350 REQUESTED EIITONSON
(Pllons) 33>V367 -515 (Fox) 320-234-4240 OF TIME IN DAYS:
Z�0
OESCRWTKW. -
Prwlds po)ed merngSm"t supermion e+ckral+ely for HVAC, below Wade Ownbig, end eMcbical fm Ste MBos_ This
charge Wdar Mdudss OIS st4p"o rd nolahYon of baba grads on pqm rof the ofte owltbing ems- supply and
k1stsl HVAC sydrn forlhe oblca. (Refer to Man
aftchod TEK Mc MPO R( ahr d 3- 0 proposal Im w 3hest 5 vmrk 1214A0 sm" at
1nCWded). Supply and kwtsl oommal wtrtng and khWQ sye+nn r tae
Mr scope of work included).
.11. tll• -
Rmk, SuldN SYds°4 lnr-
TEK Meeharrlcal Set%"
TEK ~w" SWAM
TEK Mechanical SeMos
EbcbwA irxb#ation b I&WA Rmwe Co.
E 30Vd r •yfdOS:V iQ `!sm nz OZE `•AH3moau 30tlf1O53H /J1hWId1M :A6 1N3S
TEK
+' ttttt+
Ttraath4 ` tuf"
PAM" Fmwr4x"
Rwkc 1luilding SyatCms. Inc- n racility
!ob. City O f Illticltinson Comps B
1 -3 -01
i u
Motrriul and Labur ............. 51,625.00
I V C Wo c :or Ot
I Imimntal 90 t furnace
Gas Pipe
L%cU=w Air Claattar
3-Ton Air Conditioner
I: �conomitcr.Set Up
Louver
Exhaust From Datltroom
D
Labor
tAoterini and Labor..... - - -. • - • •S4,993.0O
Add Por Underground Ductwork
Sump pump and Imulation
Material atttl l.abur ...............5 975.00
17atc 1 �Signarur o:
CLM C.)
1enY-
y69g
IE•
dE4 ;£O tO- £O -U8
�n - , ZZZL- LL81OZc _
9/V 30Vd !"di5:V W `serL nz oze `•AUBA003H 30unos3H13J1wlda :A9 1N38
•
•
LJ
RASKE BUILDIN SYSTEMS INC (Phone) 320 -877 -722
_ (Fax) 32o- 877-7222
P. O. Box 98 / 240 S_ Milityway, Cosmos, MN 56228
COST ISSUE I PROPOSA QU OTATION
NO.
MI .
PROJECT: Cny at moo^ Compoetln9 Facift
DOTE No.: 04 DATE OUOTED: 09M 41D0
TO:
CAy of Hulddneon
111 Hassan Sheet SE
Hupddnssn, MN 55350
(Phone) 320 -587 -5151 (Fax) 320 - 234 -4240
pRo.ECT NO.: 2000-02
ARGIL pRojECT No.: 36167
DAYS ALLOWED
FOR ApPROYAL: 5
EXPIRATION OATS: 09/19/00
REQUESTED EXTEN ON
OF TIME IN DAYS: 0
oEkRrtloN: on interior concrete noors n the
Deduct for supptyng and in b&* Structure conaate sealer nstead of Epoxy CO ang .
Tipping 8 Bagging buiQin9L Interior joints vA stil be cleaned and 1Eed using ElaetOmeno EPM'
D«TRAti lr,�DRa a =I VENDOR WIM o�IF"
Raske Buj; – k Sydwm' Inc
DEDUCT for n�ein9 $tru xure
�_ E
91S 30Yd !YIdFS:7 W `•584L 4EZ = `•hk13A003u 37tlf10S3tl /31MM /d1M :AS 1N35
ELF —. —.
– -- — — —�
—.— —_�
C
SU ATOTA L ] 38,215
—
A NAL
_ so
: IF -
ARC
C
x.15
_ 5
DATE: -- - - - --
�_�
$0
--
owNER
_. -
48,215
REQUEST AMOUNT:
DATE: —
—
ONTRIPJTM
Signed BY
—
Andrew T. Larson, COratruc*On Manager _
Dale:
9114M
�_ E
91S 30Yd !YIdFS:7 W `•584L 4EZ = `•hk13A003u 37tlf10S3tl /31MM /d1M :AS 1N35
RASKE BUILDING S IN _
p. O. Box 98 2240 S. Milkyway. Cosmos, MN 56228
COST ISSUE I PROPOSAL QUOTATION
PROJECT: City of Hutt *vum Composting Fecity
DATE OOpTM- 1 113100 -
MOTE NO.: 21 —
TO' —
CAy of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
(Phone) 320-587 -5151 (Fan) 320. 234 -4240
( Phone ) 3 20 -877 -722
(Fax) 320- 877 -722
NO.
21 II •
PROJECT NO.:
2000 -02
ARCH. PROJECT NO.:
36187
DAYS ALLOWED
FOR APPROVAL•
5
EXPNATIM DAM
11118100
REOMSTM EXTEMION
OF TIMC N DAYS:
ng ^¢ The low area inside the
D oor low area in the concrete A Iooaled in the SE corner of the begg
b portion of the budding "s gppro)dmetely 25'X 40' = 1000 SF.
SA a f VOMOR W ORK of_SOMION
�jNTRACT'O I VENDORS __. - -- — 73,000
II Reek Guiding system, Ine- Deduct 1000 SF x 53/SF
•
�soFaeneu_� _1
- -_ EWTOTAI 33,0oo
APSMAL $0
FEE pgtCENT:
ARCH: — - - -- sa0000
DA - --
Orsfaa+: TOTAL REQUEST AMOUNT: 33.000
PASKE MMD sYSTIMi• N o.
Signed By. _ — —
TV w T. Larson, CcrwWetion Manager _ •
Data 1 1n3/00 —
919 30'0d !l1di9 :4 10 `•56YL 9Ei: Oi:E `•Ati3A003U 338f1083tl /d11W /ci M :A8 1N3S
CITY OF HUTCHINSON
MEMO
Finance Department
January 5, 2001
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL. FINANCE DIRECTOR
SUBJECT: SEWER RATES FOR 2001 AND BEYOND
A rate study has been completed by Earthtech and reviewed by the
staff at Ehlers and city staff. The attached letter outlines the
new proposed rates for this year as well as future rate adjustments
through 2004. Scot Young will be in attendance at the 4 p.m.
workshop to review the recommendations as we go through the water
sewer refuse budget for 2001.
•
H: \DOC \City council memo l.doc
F—
r
•
•
3033 Campus Drive North, Suite t75, Minneapolis, Minnesota 5544
December 11, 2000
Ken Merrill, Director of Finance
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350 -2522
Re: Project Recommendations
Wastewater Rate Study
Dear Mr. Merrill:
This letter updates the recommendations of the draft final "Sewer Service Rate Study" based
upon recent communications among staff, Earth Tech and the City's bond consultant. As we
discussed, this letter highlights the project findings.
On Wednesday, December 6` the rate study was reviewed with John Rodeberg, Randy
DeVries, you and I at City Hall. Steve Apfelbacher, of Ehlers & Associates, joined part of the
meeting by telephone. We have taken the results of that meeting and updated the
recommendations for final review by the City, as highlighted in the following material.
The Sewer Service Rate Study forwards three primary recommendations, involving:
I. Sewer Service Charge Rates
2. Sewer & Water Availability Charges
3. Metering/Billing Practices
Sewer Service Charge Rates
For the four -year period of 2001 -2004, we recommend the City establish the following rates
for sewer service:
Billing Category
2001
2002
2003
2004
Customer Service
53.00
$3.00
53.00
$3.00
Volume ($/kgals)
53.00
$3.10
$3.20
$3.30
BOD ($/]b)
$0.43
$0.43
$0.43
$0.43
TSS (S/lb)
$0.32
$0.32
50.32
$0.32
TKN($/lb)
$1.88
$1.88
$1.89
$1.90
These rates provide the utility with full funding for their operations and represent a 32.6%
increase over the current rates, which were developed in 1988. The average residential
customer, who uses approximately 7,000 gallons of water per month, will have a monthly bill
of $24.00 as compared to their current bill of $18.10 per month.
Sewer and Water Availability Charges
The City has been using a "trunk fee" for the water and sewer utilities to offset the cost of
system improvements caused by new development. While this fee has developed $80,000-
E A R T H @ T E C H
A ty= INTEFN4TIONAL LTD. COMPANY
Telephone
76355 a. s 00t
Facsimile
7 6 3 .55 1 .
�- F
Mr. Ken Merrill
December 11, 2000
Page 2 of 2
•
$100,000 a year over the past few years, the application of such a fee tends to be inconsistent
among the various land uses in a community. A more consistent fee structure is the Sewer
Availability Charge (SAC) and Water Availability Charge (WAC), which bases the charge on
a standardized set of criteria, regardless of land use and/or zoning issues. We recommend that
the City adopt the SAC and WAC systems for new development.
While SAC/WAC fees seldom generate enough revenue to pay all the costs required to serve
new development and growth, proposed rates of $1,000 /SAC unit and $7501WAC unit will
generate about $155,000 /year. This amount is sufficient to make the bond payments on that
portion of your latest improvements related to growth and development. Improving the
structure of this fee system will transfer some of the cost of growth to those that cause the
need for these growth- related improvements. Further, continued use of the SAC/WAC
charges will decrease the capital- related costs included in the utility rates, thereby reducing
future rate increases.
Metering/Billing Practices
The City currently bills customers for sewer use based upon winter water consumption.
During the course of this study, we evaluated this practice relative to commercial customers
and found that a significant portion of the customer base either received no benefit from the
practice or were penalized by the practice. Modifying the current practice to bill customers
for the lesser of winter usage or actual usage will arbitrarily increase the unit cost of service
and result in an overcharge to those customers that use the amount of water metered. We •
recommend that the City consider a deduct meter system, whereby customers are billed for
their actual contribution to the sewer system. As recommended in the report, we suggest you
begin implementation with the commercial customers and have new residential customers
begin installing the deduct systems. Other customers would have the option of installing
deduct meter as they considered appropriate.
This letter provides a brief overview of our primary recommendations for the Sewer Service
Rate Study. We are available, at your convenience, to review the complete report in greater
detail as you and the Council consider appropriate.
Very truly yours,
Earth h, Inc.
Scott L.
Project
L: \Work\lrutctunson\36782\Coms \Final Recom lotion Loner
cc: Steve Apfelbacher, Ehlers & Associates
Randy DeVries
John Rodeberg
E A R T H `) T E C H
<tqm wrtawa *ora.iim caw+w+
CITY OF HUTCHINSON
m EM0
Finance Department
January 4, 2001
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: INVESTMENT AUTHORIZATION
* To continue on a short -term investment at a good rate I would ask
approval of the following:
Commercial Paper (this is all Al /P1 paper with Salomon Smith
Barney)
• $4,149,224.97 ASSET ONE Security Due 12/15/00 6.611%
$3,593,610.35
Nortel Networks
Due
12/28/00
6.555%
$3,101,969,29
BAVARIA TRR CORP
Due
01 /11 /01
6.750%
171
CITY OF HUTCHINSON
MEMO
Finance Department
January 5, 2001
TO: MAYOR & CITY COUNCIL
SUBJECT: SETTING BUDGET WORKSHOP
After our workshop on Tuesday, at 4 p.m., we may want to set a
workshop to complete the budget discussion for 2001.
x � \mac \cox�+ii.wvo
•
C
Y
ra
•
Hutchinson Citv Center
I II Hassan Tree[ 5E
Hutchinson. NIN 55350 -2522
320 - 587- 5151/Fax 320. 2344240
M E M O R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Proceeding with Vehicle Noise Ordinance
DATE: January 4, ?001
Attached is a memo sent to City Attorney Marc Sebora and Police Chief Steve
Madson including a Model Ordinance regarding vehicle noise. This has been coming
up frequently, with calls and letters requesting that the City consider such an
Ordinance, often related to stopping `Jake braking ".
• Based on the concerns that have been raised and the number of other cities following
this direction, we are asking that the City Council recommend that the City
Attorney prepare a Vehicle Noise Ordinance to be considered by the City
Council on February 13.
LI
PnnIW on r vcled paper - / /
C
•
r
Hutchinson Citv Center
111 Hr Street SE
H u tchi 31155350.2522
3_'0.587- 5151/Faa 320.2344240
M E M O R A N D U M
TO: Marc Sebora, City Attorney
Steve Madson, Director of Police/Emergency Management Services
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Vehicle Noise Ordinance
DATE: December 22, 2000
As you know, we have had numerous phone and written contacts regarding the need
for a vehicle noise ordinance regarding `Jake braking' or other vehicle noises.
Attached is the League of Minnesota Cities (LMC) Model Ordinance John Olson
received. I have this on the agenda for the January 9, 2001 Council meeting to discuss
whether to proceed or not. Based on previous discussion, I expect that they will ask
• us to proceed with adopting the Ordinance.
The attachment from LMC notes that we should "seek the advice of the city attorney
who is responsible for prosecuting ordinance violations'.'. So I am! Let me know what
you think. I will not be at the meeting on the 9 but hope to get direction.
Thanks!!!
E
Cc: Gory Pots —City Adminummor
John Olson —.Wiwm Public Warta Director
Pnmad on iacyclee paper -
_l
MODEL MOTOR VEHICLE NOISE ORDINANCE. INCLUDING PROVISIONS
RELATING TO THE USE OF ENGINE RETARDING BRAKES AND •
IMPROPERLY MUFFLED VEHICLES.
Prepared by LMC Special Counsel Duke Addicks, October, 2000
Introduction:
The model ordinance requires all vehicles, including trucks equipped with engine
retarding brakes, to have proper mufflers and to meet the noise standards
established by the state.
Before adopting an ordinance, the City Council should seek the advice of the city
attorney who is responsible for prosecuting ordinance violations.
Section 9 contains provisions concerning the effective date of the ordinance for
statutory cities. Charter cities must comply with any home rule charter provisions
concerning the adoption and effective date of ordinances.
For more information on regulating noise in generni, see League memo 400b,
"Minnesota Model Noise Control Ordinance ", prepared by the Minnesota Pollution
Control Agency, which is available from the League.
i
.AN ORDINANCE PROHIBITING EXCESSIVE VEHICLE NOISE, INCLUDING
NOISE FROM TRUCKS USING ENGINE RETARDING BRAKES. AND
ADOPTING BY REFERENCE MINNESOTA STATUTES SECTIONS 169.69
AND 169.693 AND MINNESOTA RULES PARTS 7030.1000 TO 7030.1050.
THE CITY COUNCIL OF THE CITY OF ORDAINS:
Section 1. Definitions. For the purposes of this ordinance, the following phrases are
defined as follows:
"Engine retarding brake" shall mean a Dynamic Brake. Jake Brake, Jacobs Brake,
C- Brake, Paccar Brake, t ransmis sion brake or other similar engine retarding
brake system which alters the normal compression of the engine and subsequently
releases that compression.
"Abnormal or excessive noise" shall mean (a) distinct and loudly audible noise that
unreasonably annoys, disturbs, injures. or endangers the comfort and repose of
any person or precludes their enjoyment of property or affects their property's
value, (b) noise in excess of that permitted by Minnesota Statutes Section 169.69,
as it may be amended from time to time, which requires every motor vehicle to be
equipped with a muffler in good working order, or (c) noise in excess of that
permitted by Minnesota Statutes Section 169.693 and Minnesota Rules parts
7030.1000 through 7030.1050, as this statute and these rules may be amended from
• time to time, which establish motor vehicle noise standards.
Section 2. It shall be unlawful for any person to discharge the exhaust or permit
the discharge of the exhaust from anv motor vehicle except through a muffler that
effectively prevents abnormal or excessive noise and complies with all applicable
state laws and regulations.
Section 3. It shall be unlawful for the operator of any truck to intentionally use an
engine retarding brake on any public highway, street. parking lot or alley within
the city which causes abnormal or excessive noise from the engine because of an
illegally modified or defective exhaust system, except in an emergency.
Section 4. Minnesota Statutes Sections 169.69 and 169.693 (motor vehicle noise
limits) and Minnesota Rules parts 7030.1000 through 7030.1050 , as these statutes
and rules may be amended from time to time, are hereby adopted by reference.
Section 5. Signs stating "VEHICLE NOISE LAWS ENFORCED" may be installed
at locations deemed appropriate by the City Council to advise motorists of the
prohibitions contained in this ordinance, except that no sign stating "VEHICLE
NOISE LAWS ENFORCED" shall be installed on a state highway without a permit
from the Minnesota Department of Transportation. The provisions of this
ordinance are in full force and effect even if no signs are installed.
Cl
g—T
Section 6. It is the intention of the City Council that all future amendments to any
statutes and rules referenced or adopted by reference in this ordinance are also
referenced or adopted by reference as if they had been in existence at the time this
ordinance was adopted.
Section 8. Any person, firm or corporation who vioiates any provision of this
ordinance shall. upon conviction, be guilty of a petty misdemeanor and punished
by a fine of not more than $300.
Section 9. This ordinance becomes effective from and after its passage and
11blication.
A by the City Council of the City of
ct... day of
Signed , Mayor
fittest
City Clerk
3
0 Memorandum
To: Mayor & City Council
CC: Ken Merrill, Finance Director
From: Gary D. Plotz, City Administrator
Date: January 5, 2001
Re: Compost Screener
The City budgeted for the Screener lease payment in the sewer waste refuse compost
(SWRC) budget in 2000.
The City advertised for bids for the equipment on January 4 and January 6, 2000.
After much research, both the Minnesota Office of Environmental Assistance and
the City staff recommended this type of equipment.
The bids were opened on February 16, 2000. However, the City withheld awarding
the bid until the compost bagging facility was near completion.
In December 2000, the City staff was successful in obtaining County Board
approval for 50% of the bid price to be paid over four years. The City has received
the first year's payment from the County.
We recommend awarding the bid in the amount of $233,310.00. We also request
authorization for the Finance Director to prepare finance options.
mjs/
Attachment
a .
0
lJ
•
,Z
PUBLICATION NO. 6104
ADVERTISEMENT FOR BIDS
ONE PORTABLE
COMPOST SCREENER
TO WHOM IT MAY CONCERN:
The City Council of the City of Hutchin-
son, MN will receive bids at the office of
the City Administrator until 9:30 a.m, on
Wednesday, February 16, 2000, and
said bids will be opened at 10:00 a.m. on
Wednesday, February 16, 2000, at the
Hutchinson City Center, 111 Hassan St.
SE, Hutchinson, MN, for the purchase of
the following described equipment.
One New Portable Compost Screener
All bids shall be directed to the City Ad-
ministrator, securely sealed, and en-
dorsed upon the outside wrapper with a
brief statement describing the equipment
for which the bid is being submitted. A
bid bond or cashier's check in the
amount of 5% of the bid is required to be
enclosed as bid security pursuant to City
Charter. The Hutchinson City Council re-
serves the right to reject all or parts of
bids within 60 (60) days of the bid open-
ing, and hold the bid security for up to
sixty (60) days. No contract exists until
authorized by action of the City Council.
Copies of the specifications will be fur-
nished upon request by contacting the
City of Hutchinson, Office of Administra-
tion. Mailing address: City of Hutchinson,
111 Hassan St. SE, Hutchinson, MN
55350; telephone (320)587 -5151.
PUBLISHED IN THE HUTCHINSON
LEADER TUESDAY, JANUARY 4, 2000
AND THURSDAY, JANUARY 6, 2000.
1,2
�—✓
177
NUNUTES
BID OPENING
FEBRUARY 16, 2000
City Administrator Gary D. Plotz called the bid opening to order at 10:00 am. Also
-esent were Coordinator Lawrence Winter, Director Randy DeVries, and Administrative
_* Marilyn J. Swanson.
Pry -ised with the reading of Publication No. 6104, Advertisement for Bids,
Portable Compost Screener.
The following bid was received:
AEI- Aggregates 5233,310.00 — Total Bid
Equipment Inc.
Leola, PA Qption 1: $3,200.00
One -Day Customer Start-Up
The bidder submitted the copy of a lease option for three years, five years and seven
years.
The bid was referred to City staff for review and recommendation.
The meeting adjourned at 10:10 a.m.
it
Mki+in
Mayor
ATTEST:
4
Gary D. Pl tz
City Administrator
8 -T
0 Memorandum
To: Mayor & City Council
CC:
From: Gary D. Plotz, City Administrator
Date: January 5, 2001
Re: BAGGING OF PRODUCT
The Finance Director is currently preparing the pro-forma financial statement for the
bagging of the product. Information will be available at the January 9 Leadership
Team meeting held at 7:00 a.m.
Bob Watson, the City's marketing representative, will be at both the Leadership
Team meeting and the City Council meeting on Tuesday.
•
/mjs
1
Memorandum
To: Mayor & City Council
CC:
From: Gary D. Plotz, Randy DeVries & Lawrence Winter
oats: January 20, 2000
Re: MARKETING AGREEMENT FOR COMPOST
The City has been working cooperatively with Great River Regional Waste
Authority in Cedar Rapids, Iowa for the past two years with the design of the
automated compost bagging facility.
Great River is the largest public governmental marketing agency in North America
that produces and sells approximately 5 million bags per year.
Bob Watson, who has successfully marketed compost in Minnesota, manages the •
marketing department. The proposed marketing through Great River was a major
reason why we received funding through the Minnesota Office of Environmental
Assistance (OEA).
The City Attorney, Randy DeVries, Lawrence Winter, and I have reviewed the
contract and recommend approval.
-fK,
Recycled Organics Marketing agreement
• INTRODUCTION
This agreement. made and entered into this 25th day of January , 2000, by and
between the Great _River Regional Waste Authority (hereafter GRRWA) and the City of Hutchinson
(hereafter City).
Section 28E of the Iowa Code authorizes the Commission of a Solid Waste Authority to
enter into a contract to jointly provide markets for recycled wood, yard waste and source - separated
organic products as part of statewide waste reduction goals.
The previously mentioned parties are interested in furthering the recycling and marketing of
wood, yard waste, and source separated organic materials for the purposes of conserving natural
resources, energy, and landfill space: and
GRRWA and City have adopted Comprehensive Solid Waste Management Plans and
initiated effective waste diversion programs to effectively recycle organic waste to meet state and
local solid waste management goals.
ARTICLE I - DEFINITIONS
• 1. Agreement
"Agreement" shall mean this Agreement, and any future amendments hereto.
2. Conditionally Defective
"Conditionally Defective" materials shall mean materials judged defective or identified as
contaminated by GRRWA or the Market of recycled wood and/or organics and/or yard
waste. Materials shall become conditionally defective when found not to be in compliance
with the provisions of Article III hereof. Nothing in this provision is intended to grant sole
or exclusive rights to the Markets to determine the acceptability of any products.
3. Gross Sales
"Gross Sales" shall be defined as the "Total Price' as indicated on the GRRWA Products
Order Form without adjustments for returns, allowance, or bad debt.
4. Material
"Material" shall mean recycled yard waste and source separated organic material meeting the
specifications detailed in Article III herein and as amended.
Market
"Market" shall mean the purchaser of materials as arranged by GRRWA.
k- /
Party •
"Party" shall mean either signatory hereto. Parties shall mean all signatories hereto.
Project Representative
"Project Representative" as further defined in Article IX hereof, shall mean the person
authorized by the Parties to act on their behalf with respect to the performance of this
Agreement.
Residue
"Residue" materials shall mean materials judged by GRRWA or Purchaser to be
unacceptable and not in compliance with the specifications and standards as set forth herein.
9. Shipped
"Shipped" shall mean any quantity of Material transferred from City to Markets for sale.
,ARTICLE II - INTENT
It is the intention of the Parties hereto, that GRRWA will provide services. some for a fee,
to establish markets and broker recycled materials produced by the City.
Each of the Parties hereto agrees to cooperate with each other to expeditiously perform the
work of the contract, and to harmoniously conduct their operations in a relationship of trust •
and confidence, one with the other, in general accordance with the procedures outlined in this
Agreement.
ARTICLE III - MATERIALS
The Materials to be considered under this Agreement shall consist of composted yard waste
and source separated organics, bulk and bagged. for resale as a topsoil product. The product
shall be free of foreign material, heavy metals, and any other contaminants and meet the
requirements for the US Composting Council's Seal of Testing Assurance policy. All costs
associated with Materials rejected by the market shall be the responsibility of the City.
2. The City shall process and prepare all materials for resale per specifications to be mutually
agreed upon between the GRRWA, City, and Markets. The price charged for Material
preparation to Markets shall be determined by City.
3. GRRWA shall be responsible to arrange Material delivery to specified Markets within a
reasonable period of time. All shipments of materials to Markets shall be made in vehicles
not designated or used for solid waste management. Delivery, loading, and other associated
freight costs are t6 be paid by the City.
4. GRRWA shall notify, via facsimile on the GRRWA Products Order Form attached hereto •
as exhibit "A" and made a part hereof, City of receipt of an order for Materials. Each order
for Material shall specify the following: an order number, date ordered placed. quantity of
• material ordered. cubic yards if bulk, number of bags if bagged. the quoted price per unit. the
place where Materials are to be shipped, any special shipping arrangements, the method of
payment by the Market (C.O.D. or charged if the order is from an approved account
customer).
5. The City shall provide a monthly report. or more frequent if necessary, to GRRWA
indicating the order number, date an order was shipped, a load identification number, carrier.
number of units of Material shipped.
6. Conditionally Defective Materials, or parts thereof. will be sorted out by the Market. The
City will be notified by phone that con taminan ts have been found and are available for their
inspection and shall have five working days to examine such materials. After five working
days, the contamination will be handled as mutually agreed by the City and GRRWA.
GRRWA will communicate decisions to the Market. The City will receive a letter stating
original shipment date. load identification number, and number of units of Material affected.
7. If GRRWA or Market identifies any Residue. GRRWA shall notify the City via telephonic
communication followed by written confirmation. Handling of the Residue will be mutually
agreed upon by the GRRWA and the City. Any costs incurred for additional transportation
and handling of Conditionally Defective Materials and Residue shall be paid by the City.
• 8. GRRWA shall be the exclusive representative for the City for the sale of all Material
produced during the term of this agreement and the City agrees to refer all orders for
Material to GRRWA and will not independently market or sell Material without the written
permission of GRRWA. This condition shall not apply to Material sold for the individual use
of the City facilities, nor - shall this condition apply to Material sold to City residents at City
facilities, in quantities up to 2,000 bags and 500 cubic yards (bulk).
9. Each party will protect, defend, indemnify. and keep and save harmless the other party and
its employees from any and all claims, causes of action. or demands which in any way relate
to or arise out of the activities taken pursuant to this agreement and which are caused by the
respective part's action, failure to act, or failure to act and that of its employees. Each party
will be responsible for its own negligence and comparative fault and will protect, defend.
indemnify, and keep and save harmless the other and its employees therefrom.
10. The City shall carry sufficient product liability insurance with a minimum policy limit of
$1.000.000 per occurrence and shall indemnify and hold harmless GRRWA for any and
A claims that arise from claims related to the City's products.
•
ARTICLE IV - TRANSPORTATION •
The City shall provide transportation for shipment of materials from the City to the Market
on a load by load basis. Shipments of materials to Markets shall be made in vehicles not
designated or used for solid waste management. Scheduling shall be made by GRRWA at
the mutual convenience of both the Citv and Market. GRRWA will first contact the Citv
to schedule transportation with City trucks when available. Appropriate records and units
shipped will be provided by the City to Market and GRRWA.
Z. The City will arrange for and be responsible for any cost incurred for additional
transportation and handling of Conditionally Defective Materials and Residue Material.
ARTICLE V - RATE OF PAYMENT
The City shall pay GRRWA four payments of five thousand dollars ($5,000) each due and
payable at the following schedule: within fifteen days, six months. one year, and two years
of the execution of this agreement. If the agreement is terminated prior to submittal of the
four payments, any remaining payments are due within fifteen days of the termination date
of the agreement.
2. The City shall pay 10.0% commission of gross sales during the time period covered in this
Agreement. GRRWA shall invoice all Markets. Payments from Markets shall be paid to •
GRRWA. On a monthly basis, GRRWA will remit to City any receipts for Material sold
from City less any accrued commissions earned by GRRWA for prior sales. Payments will
be made to the City within thirty days.of the end of the preceding month.
3. Monthly payments to the City shall be accompanied by a report summarizing the Markets
and sales for the month. The report will also indicate outstanding orders and invoices.
4. The City shall assume all risk and liabilities associated with bad debts and uncollectible
accounts receivables for products produced by the City. GRRWA will make attempts to
insure that all account customers are secure. GRRWA will identify all new customers and
encourage the City to ship initial loads to new Markets C.O.D. unless otherwise mutually
agreed upon between the City and GRRWA.
ARTICLE VI - TERM OF AGREEMENT
The initial term of this Agreement shall be for five years from the execution date. This
Agreement shall be automatically renewable for an additional two -year period with mutual
agreement of both parties.
Either party may elect not to renew this Agreement after the initial five year tetra. If either
party wishes to exercise the right of non- renewal.City or GRRWA must notify in writing the •
other that the right of non - renewal is being exercised. Such notice of non - renewal must be
made no later than sixt<' (60) days prior to the termination of this .agreement as provided for
• in Article VI, Section 1. In the event that GRRWA decides to discontinue this marketing
program. for any reason. GRRWA shall give at least one hundred twenty (120) days notice
to City of its intention to discontinue the marketing program and this` Agreement shall
terminate one hundred twenty (120) days from the date of this notice or such later date as
indicated by GRRWA. In the event this Agreeement is not renewed or is otherwise
terminated, the City shall be responsible to fill all market orders accepted prior to the
termination of this Agreement even if the satisfaction of this requirement requires
performance beyond the termination date. Likewise. the GRRWA shall be responsible to
coordinate the sale and delivery of all market orders accepted prior to the termination of this
Agreement even if GRRWA's performance shall extend beyond the termination date.
3. Each of the Parties shall have a unilateral right of non - renewal of this Agreement. To exercise
the right of non - renewal. City or GRRWA must notify in writing the other that the right of
non - renewal is being exercised. Such notice of non - renewal must be made no later than 60
days prior to the termination of the then current 12 month period. as provided for in Article
VI Section 1. The City shall be responsible to till all market orders accepted prior to the
termination of this agreement even if the satisfaction of this requirement requires
performance beyond the termination date.,
=4. If either party exercises their right of non - renewal, the City shall not independently market
to Markets established by the Authority for one year after the termination of this Agreement.
• 5. This agreement may be terminated in the event of a breach or non - performance of any
material term of this agreement. However, termination for breach under this section can
occur only after giving written notice to the party alleged to have breached this agreement
and after giving that party a period of thirty (30) days to cure the alleged breach. Said notice
shall be mailed by registered mail to the person listed in Article VII(6) and the thirty day
cure period shall begin upon receipt of the notice. The notice shall clearly and concisely set
out the basis for the claim of breach, reference the provision of this agreement which is
claimed to be breached. and set out what conditions need to be met or actions need to be
taken to cure the alleged breach.
ARTICLE VII - MISCELLANEOUS
Waiver
The failure by a party to exercise or enforce any of the terms or conditions of this Agreement
will not constitute or be deemed a waiver of that party's rights hereunder to enforce each and
every term of this Agreement. The failure by a party to insist upon strict performance of any
of the terms and provisions herein will not be deemed a waiver of any subsequent default in
the terms or provisions herein.
2. Divisibility
• The provisions of the Agreement are divisible. If any such provision shall be deemed invalid
or unenforceable, it shall not affect the applicability or validity of any other provision of this
Agreement.
Modification •
This Agreement may not be modified or amended except as is mutually agreed to in writing
and signed by the parties hereto.
4. Binding Effect
This Agreement shall be binding upon and inure to the benefit of the parties hereto and their
respective successors and assigns.
Assignability
Neither this Agreement. nor any duties or obligations hereunder shall be assignable by any
of the parties to the Agreement. whose consent shall not be unreasonably withheld.
6. Notices
All notices under this Agreement shall be deemed to be duly given upon the date such notice
is personally delivered or if sent by registered or certified mail. return receipt requested -
addressed to the addressee at the address hereinafter set forth or at such other address as any
party provides, upon the date of receipt of the return receipt requested.
GRRWA
Kjrsten Bobb, Director •
GRRWA
2092 303r Avenue
Fort Madison, IA 52627
Phone: (119)')72-6140
Fax: (319)372-6222
City of Hutchinson
Gary Plotz City Administrator
Hutchinson City Center
111 Hassan Street SE
Hutchinson. MN 55350 -2522
Phone: (651) 587-5151
Fax: (651) 2344240
Entire Agreement
This Agreement and the Attachments. Acceptances_ Exhibits, and Schedules attached hereto
supersede any and all other agreements, either oral or written between the parties hereto with
respect to the transactions conducted herein. and contains all the covenants and agreements •
between the parties with respect to such transaction in any manner whatsoever.
8. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State
of Iowa. Any disputes arising out of the performance of this agreement shall be submitted
to the Iowa District Court in and for Lee County at Fort Madison.
9. Captions
This Agreement and titles in this Agreement are inserted for convenience only and shall not
be considered as part of or affect the construction or interpretation of any provision of this
Agreement.
10. Force Majeure
Should the ability to process or market Material as set forth in this Agreement be delayed or
impossible due to strike, fire. riots, revolution or other cases of "force majeure" (included
but not limited to Acts of God, fires, explosions, strike or other labor unrest) shall not be held,
in default for a reasonable duration during the event and thereafter.
11. Change in Law
In the event that a change in law prevents either party from performing their duties in a
reasonable, economical and practicable manner. the parties can give thirty days notice of
termination of this agreement if replacement terms cannot be agreed upon by the parties.
•
IN WITNESS WHEREOF, the parties have executed this Agreement of the 15ch day o'
February .'_000.
zae' zz�
j sten Bobb, Director
GRRWA
Gary Plotz, Admi )trator Aar Tor so k, Mayor
City of Hutchinson City of Hu
Approved as to Form:
Douglas apier
Legal Counsel. GRRWA
i
MR YOUR 1NFORMATI
CITY OF HUTCHINSON
• MEMO
Finance Department
December 22, 2000
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: CITY'S LIABITIY S COMPREHENSIVE INSURANCE DIVIDEND
This past week the city received a check from the League of
Minnesota Insurance Trust for $43,467. It is a dividend check
based upon premiums paid and expenses incurred by city. This year
the dividend is distributed as follows:
General Fund
$18,787
Water Sewer Fund
•
4,923
Liquor Fund
327
Utilities
19,116
Hospital
314
H: \OOC \City CO=Cil memo l.doc
11
0
Memo
TO: Mayor and City Council
Franc Brad Emans, Fire Chief
Date: 01/01101
Re: Monthly Council Update / December 2000
The Hutchinson Fire Department responded to 29 general alarms in the month of December. This is
the breakdown of those calls for assistance.
a
• Residential
Commercial / Industrial 3
Mind -Family 5
School Type 1
Rescue 1
Hazardous Material 1
Carbon Monowde 6
Rural
Residential 2
Rescue 2
Medical 2
Carbon Mono)dde 4
•
0 Page 1
Drils / Meetings / Other
SCBA Maintenance •
Firefighter Accountability Drill
Gas Expiosion / Fires by Excel Energy
Tour of the new bio-solids facility at wastewater treatment
Medical update update on primary survey
New firefighter orientation (all 6 of our new firefighters have completed firefighter II)
Assisted the Salvation Amry with bell ringers
I would like to take this opportunity to thank the entire council for the outstanding support you gave the
fire department in 2000.
r
9 Page 2
• Hutchinson Fire Department
Regular Meeting
Monday November 6, 2000
Meeting called to order at 8:10 PM.
Minutes of the October meetings were read and approved
Fire runs and drills were approved as presented with 40 tuns in October.
Committees
Fundraisioa
Brian Neubauer offered the suggestion that we sell raffel tickets at $50.00 each with a prize of a.
new car or truck. Members were urged to survey other people to see if there would be enough
interest and discuss it next month.
Thermal Imaeine Camera c
The camera was ordered and expected to be arriving in about 3-4 weeks. The total cost was
$15,800.00.
SCBA Committee
Remember to put the masks together properly when cleaning them after a fire.
Treasurcv Resort
Brent Reiner reported bills of $7256.57 and deposits of $8114.10 with a balance of $15,301.00.
Motion made and seconded to accept. Motion passed
Elections for new officers will be next month. Qualifications will be Posted in the control room
with a sign -up sheet. Positions open are Lieutenants and Asst. Chiefs.
r• New Business
Duane Hoesch e e ported that he has assigned said that new harnesse d the Battalion Chiefs to look at g and high -level rescue equipment has beeRapid
based
e startin
Chief Emans r
Intervention Team
The ambulance from the hospital will be standing by at all working fires to monitor firefighter's
blood pressure.
Southwest State College in Marshall will be starting a Associate Degree program for fire science.
We had 42 classes and over 1000 kids run through during fire prevention.
They Hydrants are being painted to correspond with the flow ratings. The colors and ratings taro
posted in the control room
Our insurance rating has dropped from a 5 to a 4 and should result in insurance rates dropping
approximately 10 1 /6 in the city.
Chief Emans said we must be more responsible for our equipment as carelessness has resulted in
some extra expenses that could be avoided.
OtHcers Meetin>t Hi¢hr hts
Bob Hagen said specs have been written and be sent out for advertising the sale of 2337, 2331
and 2335.
Casey Stotts discussed a new firefighters checklist and future training survey he is distributing.
Brad reported on the discussion and budget item of purchasing standard dress uniforms for the
department.
Meeting adjourned 8:15pm
Randy Redman
Secretary
Hutchinson Fire Department •
Regular Meeting
Monday December 4, 2000
Meeting called to order at 8:00 PM.
Minutes of the November meetings were read and approved.
Fire ruts and drills were approved as presented with 25 runs in November.
Committees
Fundraisin¢
Brian Neubauer said he would start planning a fund - raiser like last year, as there was not much
interest in the raffle.
SCBA Committ ee
Remember to put the masks together properly when cleaning them after a fire or match them up
with the corresponding airpack.
Treasures Report
Brent Reiner reported bills of $3486.00 leaving a balance of $14,152.85 in the General Account
Motion made and seconded to accept. Motion passed.
Elections for new officers were held. Asst. Chiefs elected were Steve Schramm and Casey Stotts
to 2 -year terms. Lieutenants elected were Tim Huiras, Bob Hagen, Duane Hoeschen and Weston
Scott.
Officers Meedne Wmhliahts •
• Jim Popp talked about the Rapid Intervention Team (RM and will start planning the first of
the year to work toward becoming compliant with the standards.
January 3' we will have a planning meeting at 7:OOPM for the year 2001.
• Discussed the new Thermal Imaging Camera and decided to put it on 2333 with an extra
battery in the control room always charging.
• Casey said we would take baseline blood pressures and put the readings in 2335. This is a
safety precaution to help in evaluating our firefighters during stressful situations. The
Ambulance service will perform the checks for us next Monday.
Meeting adjourned 9:OOPM.
Randy Redman
Secretary
IV.
• The Oct. 17, 2000 meeting of the Pioneerland Library System Board was called to order at 7:30
p.m. by Chair Harlan Madsen at the Willmar Public Library Meeting Room. Roll was passed.
Francis Schweiss motioned to approve the agenda as mailed. Second by Morison
Canfield. Carried. Mark Dahl motioned to approve the Sept 21, 2000 minutes. Second by
At Clouse. Carried. New board member James Karels, representing Madison, was introduced.
At Clouse presented for the Finance Committee. Al Clouse motioned to accept the Sept 2000
financial report Second by Francis Schweiss. Carried. The LSTA grant is federally
financed. There is also a $10,000 Increase to provide for more delivery stops per week The
goal is to have at least 3 stops per week per library to expedite materials through the system- Al
Clouse motioned to accept the LSTA grant Second by Art Abel. Carried. James Karels
commented on the plans to improve the Madison library to both expand and make it handicap
accessible. Director Hqubah an read a letter to LDS of support/approval for the project Ivey
Vonderharr motioned to approve the letter. Second by James Karels. Carried. PLS will be
getting money from a legal settlement due to Baker & Taylor pricing. Al Clouse motioned to
piece the dollars in a designated special project Fund to hold them until we decide where
to go with it "'Decision to be within 30 days. Second by Ramona Berg -Perry. Carried.
Ivey Vonderharr presented for the Personnel Committee. The committee accepted the bid from
Fairfax to host the 2001 Awards Banquet. Ivey Vonderharr motioned to accept the bid for
Fairfax to host the 2001 Awards Dinner. Second by Laurel Sllvernals. Carded. Salary
recommendations for 2001 were also discussed. Ivey Vonderharr motioned that a 3 112%
salary increase for all employees of Pioneerfand Library System be approved (for 1 year►.
Second by Marleen Canfield. Carried. it is noted that the salaries could change
depending on the findings of the consultant after they look at all the job descriptions and
placements. There was a question on %tolthuer wne could spread the increase evenly aver all the
• employees by dollar. This could be reviewed for the future. The 3 12% should be in the budget
as there was a 6% increase asked for from citieslcountles when eaI lishing budgets.
Ramona Berg -Perry presented for the Technology Committee. The committee reviewed the
revised internal policy which will be sent out to city /county attorneys for review. No board action
required. The staff will be working on a code of conduct for the libraries. They also approved
the technology budget for 2000 - 2001 with Beth Lunn to administer. No board action required.
Ramona Berg -Perry presented for Ad Hoc Committee #1. The Directors job description is done
and comments from the board will be considered for any revisions. Submit to Ramona Berg-
Perry. The committee is also working on a flow chart and evaluation tool. There was some
comment on the job description as to who should have final approval on hireslfires, promotions,
suspensions etc. Suggestion put forth to verify that description follows with PLS Policy.
There was no Old Business.
There was no New Business.
There was no one present from the Staff Advisory Committee.
Director Houlahan presented his report on the Librarian meeting. They looked at E -books
(copies of paperwork are available for board to look at). He also reported a bit on the MLA
meeting where there was a presentation of Internet Law and the Library. Copies are available -
let Kathy Matson know if you ward one.
Theresa Hoepner questioned where the Bylaws and Joint Powers Agreement are at. Chair
Madsen will get these rolling again shortly. Ivey Vonderharr made a reqest that board members
start looking for candidates for the Hall of Fame for the Awards Banquet Kathy Matson will pass
out agenda for now trustees after the meeting.
•
Francis Schweiss motioned to adjoum the meeting. Second by Robin DeCathelineau.
There being no further business, the meeting was adjourned before 8:30.
Stacey Schuette
Secretary
EXPENDITURES.
SALARIES
- 8,371.26
- 88,315.74
- 98,050.00
RECEIVED
92%
INSURANCE
-2.00
-22.00
-52.00
DEC 27M^
92%
•
PIONEERLAND LIBRARY SYSTEM
0.00
-0.00
0.00%
REVENUE AND EXPENDITURE REPORT
City of Hutchinson
- 915.64
- 9,517.83
NOVEMBER 30, 2000
84.98%
92%
BOOKS
HUTCHINSON
- 19,271.18
- 27,340.00
70.49%
92%
PERIODICALS
000
M -T -D
Y -T -D
77.28%
% OF
% OF
REVENUE:
AMOUNT
AMOUNT
BUDGET
BUDGET
YEAR
RESERVE
0.00
87.556.00
87
100.00%
92%
CITY OPERATING
0.00
86,997.00
86,998.00
100.00%
92%
COUNTY OPERATING
0.00
47,352.00
47,352.00
100.00%
92%
GIFTS
0.00
1,422.53
1,000.00
142.25%
92%
CHARGES, FINES
0,00
10.90
10.00
109.00%
92%
COPY MACHINE
162.80
1,765.90
1,500.00
117.73%
92'5
EQUIPMENT RENTALS
0.00
12.00
0.00
0.00%
92%
BOOK SALES
0.00
3,307.19
3,000.00
110.24%
92%
OTHER
46.80
375.00
250.00
150.00%
92%
TOTAL REVENUES
209.60
228,798.52
227,666.00
100.50%
92%
EXPENDITURES.
SALARIES
- 8,371.26
- 88,315.74
- 98,050.00
90.07%
92%
INSURANCE
-2.00
-22.00
-52.00
42.31%
92%
• HEALTH
HEALTH INSURANCE- DEDUCTIBLE
0.00
0.00
-0.00
0.00%
92%
PAYROLL TAXES
- 915.64
- 9,517.83
- 11,200.00
84.98%
92%
BOOKS
- 1,288.55
- 19,271.18
- 27,340.00
70.49%
92%
PERIODICALS
000
- 3,214.96
- 4,160.00
77.28%
92%
VIDEOS
0.00
0.00
- 417.00
0.00 0 /0
92 ° ,5
BINDINGS
-24.26
-24.26
- 100.00
24.26%
92%
POSTAGE & SHIPPING
0.00
- 174.79
- 600.00
29.13%
92%
NEW EQUIPMENT
0.00
- 5,353.00
- 10,000.00
53.53%
92%
MAINTENANCE :CNTRACTS
- 630.00
- 1,429.75
- 1.200.00
119.15%
92%
SUPPLIES
0.00
- 1,360.39
- 2,245.00
60.60%
92%
PROMOTIONAL 3 PROGRAMS
- 500.00
- 720.77
- 1,145.00
62.95%
92:5
INSURANCE
0.00
- 938.17
- 940.00
99.81%
92%
ADS & LEGAL NOTICES
0.00
0.00
- 108.00
0.00%
92%
AUDITING
0.00
-84.38
-81.00
104.17%
92%
BOOKKEEPING
0.00
- 416.00
- 416.00
100.00%
92%
CONTINUING EDUCATION
0.00
0.00
- 411.00
0.00%
92%
SALES TAX
0.00
-0.31
- 216.00
0.14%
92%
TOTAL EXPENDITURES
- 11,731.71
- 130,843.53
158,681.00
82.46%
92%
FUNDS AVAILABLE
- 11,522.11
97,95499
68,985.00
- 141.99%
92:5
•
Final
HUTCHINSON AREA HEALTH CARE
Canlperativa Balance Shoat
As of November 30.200D
ASSETS
CurrorN Assets
Cash and ImasnwNS - Operations
Cash end kw@WTwN - self- nsurmd
Subtotal cash 6 Immstmeras
4
Pa9enV116SWerd retep/95Ms
5
A3owwcn for bad debts
6
AAvalon aid oon racbM a3owMrce3
7
Net pelt and 9srd-paM
a
pmybr TOe*nbMs
9
666,341
10
O9wr recalvables - net
11
arm We
12
Prepaid expenses
(A) (B) (A) 18)
NOV OCT NOV Chrge
2000 2000 1999 CY vs W
$5, 185,845
$4,633,100
$4.536,660
649,185
564,669
555,224
547,513
17,158
$5,750.514
$5,188,324
35,084,173
666,341
14,398.526
14,247,106
10,089,653
4,305,673
(2,251.150)
(2.193.238)
(2.205,728)
(45422)
(4208,711)
(4,095634)
( 2 ,279,294)
(1929,447)
$7,938,665
$7,955,234
35,604,861
2,331,804
175,553
195,959
62,514
113,039
660,895
652,967
858,997
3,898
155.525
183.375
149.405
6.121
LIA B I LITIES AND FUND BA
asreM Ltsbitles
Curtrn man.wes or
Long term debt
AoWUnts payable - trade
Estlmaled wnhtKtual
settlemsrle - net
Attr110d e1$wrlses -
Salalas
PTO
merest
Se6Jnwred programs
MN Cam tot pay *W
Deterred 3abU9es
Deterred revenue
13 Total Current Assets
$14,979,153 $14,155659 $11,557950 3.121203
14 board DesigitidedlErided Dmeckitim kW@Sb $8,284,456 $6,196,121 36,455,797 (171341)
15 kwmsalwrdn3ow Valtres $78,385 $89,454 $98,160 (19775)
plam�
18 lid
17 BLS*w
18 AoaawlMMd dep wind n
19 Buildings Mss depredaeon
20 Equipment
21 Aoclanaaad deprerdatlon
22 EgAxn MMss depredation
23 Cash-corwtruWon 6 egr4pmeM
24 Cantrttibn In progress
25 Total PMM Assets
28 DaMnmd WwKb 9 costs
27 Total Furls
$165,696 $165,896 $165,696 (0)
Total Current LlablMin
23, 487 ,081 23,479457 22,599,756 887,323
(9.276,887) (9,198,190) (8428,397) (850,470) Lono-term Debt (less dunent
$14,210.214 314,281.267 $14.173.351 35,853 maaameal
12,995.432 12,980,182 12,430,632 W4,800
(9.340.808) (9,243,890) (8.382.081) (958,725)
$3,854,628 $3,738,292 $4,045,551 (393,926)
0 0 0 0
39,403 45,684 729,939 (890.476)
$18,069,999 $18,229,139 $19,117,547 (1.047.648) Fund balanca
$99,073 $100,075 1111404 (12,331)
$39,211,05 $35 337,34 1,070,206 Total Funds
(A) (B) (A) {B)
NOV OCT NOV Chat"
2000 2000. 1999 CY vs PY
$652,364 3495,892
1,601,323 1,631.016
$393.654 258,710
1402,253 199,070
1.565.262 1,408,612
779,772 MAW
612.772
514,105
475,992
135.780
1.098,166
1,058.693
1.024,505
73,650
238,055
166,933
240,963
(2,906)
517,402
571.457
480,108
37,2W
99,162
99,473
56,317
40,945
95,494
93,956
35,514
62,972
(10333)
151671
(9 862)
1471)
$6 $6.D44,970 $4 081,217 1,591432
514,524,363 ;14 $15,113,356 (588,993)
$18,214,054 $18,051,194 $17,346,285 867,769
$39,211,086 338.770,948 937.3 1,870,200
I Flnfkmt
•
.
W 2
Fwl
NUTCHNSON AREA HEALTH CARE
M Mrlerµof Ravers WW EVWOM
Monlh and Period ErdW Nwwritw 30, 2000
CURRENT MONTH
YEAR- TO-DATE
YEAR- TO-DATE
OWr (lkud'ar)
&rd9N
Over (Under) BWOM
VARl4NCE %
Revenx
Actual
Budget
DoWI�
Aclrul
6ud9er
DOaars
Peroere
November 99 19
2000"" OW
1
In paderit reverse
$1,982,OSS
$1,925,634
$55,222
2.9%
$20, 159,Sax
$21,117,609
($925,247)
4.4%
$18,214.641
10.a%
2
Out payerµ reverse
' -, o"
7 327.470
(22,513)
-1.0%
25,991,402
25,021,740
969,662
Mr%
22,901,604
13.5%
3
ReskMN Raven»
447,299
' 9
(12,570)
-2.7%
4,961,790
4,961.443
347
0.0%
4,631,161
7.1%
4
Total paber*Yesdent revenue
$4,734,312
$4.713,173
$21,139
0.4%
$51,142,754
351,100.992
$41,762
0.1%
$45,751,432
11.6%
5
Gpverrarlerltal 6 Po" Dbcpa6
1,793,211
1,927,994
(34,783)
-1.9%
20.527,664
19,861,733
665,0.71
3.4%
16,401,899
25.2%
6
Free Care
0
O,e66
(2,e66)
- 100.0%
5,588
73,333
(67,765)
-92.4%
_ 13,219
-67.9%
7
Total dedll[SM from fMera4a
11793211
$1674,880
($41,449)
-23%
$20533,132
$19935,056
5595,056
-89.1%
S16,4115,218
25.1%
5
Not PMWfWreslderd r "fW9
32,941,101
32
$a2,S98
2.2%
$30.509.622
$31,105,926
($556,304)
-1.9%
$29,335,214
4.3%
9
Ovw O wa" mvwwn
14.536
- 20,615
(2,077)
-10.1%
243,173
227
16,812
7.0%
207,344
17.3%
10
Not opm*V revenue
32959,639
32,E99,128
$60,511
2.1%
$30,852,795
$31,393,287
(5540,492)
-1,7%
$29,543.5%
4,4%
11
E
Salerlds
$1,378.410
51,269,175
$109,235
0.6%
$14.403,903
$73,688,148
$515,755
3.7%
$13,321,477
5.1%
12
Ernpbyae Berofft
253,412
297,797
(44,385)
-14.9%
3,271,495
3,208,912
4,554
0.1%
2,915.316
12.1%
13
PrdeabrW erud Mc" Fa s
313,205
253.758
29,450
10.4%
3.136,286
3,101,769
34.496
1.1%
3,076,275
10%
14
UORMS. M61ce C9ntacb 6 Repahe
127,789
130,252
(10,463)
-71%
1,500,826
1,649,904
(149,075)
-9.0%
1,390,346
7.9%
15
Food, Drugs 6 Srypaes
397,2964
381.940
16.354
4.0%
4,278.746
4,221,724
57,024
1.4%
3,860,96a
11.1%
16
Omerevp
61.516
97,100
(16.596)
-16.1%
953,329
1,057,994
(114,665)
- 10.7%
630,208
12.1%
17
Mirree0la Care
23,120
23,129
(1)
0.0%
254,073
254,412
461
0.2%
221,659
15.0%
10
Bad debt
47,213
44,507
2,705
6.1%
501,341
476,576
22,765
4.6%
390,116
265%
19
eeeresl
39,298
39,677
(379)
-1.0%
436,696
442,516
(3.620)
-0.944
454,176
-34%
20
Dewecla90n
153
163,425
(10,279)
-0.3%
1716,641
1,746,550
(30,009)
-1.7%
1,563,305
10.5%
21
Total expenses
S281 +416
$2,738,766
$70,650
2.8%
$30458,010
1130116,505
$337,513
1.1%
$28.020.925
61%
Exobss of net opendhV revenw
22
ovar(Urder) opers" expenses
$145 3
$160,362
(315,139)
-9.4%
$796,777
$1,274,752
(SM,OD51
-08.9%
31,518,633
-73.6%
23
kwnbneM Somme
$85,544
342,214
546.330
109.8%
5580,230
3464,351
$115,879
25.0%
$240.063
141.7%
24
otner rlOrloperawlp raveraua (net)
(70 0'7'
190
(71,054) - 37402.1%
(117091)
1,399
(119,090)
- 8512,5%
(13.420)
777.0%
25
Total norlopera*V ravenx
$7721,
11.,404
(124.1741
-55.7%
5462.539
$465,750
($3,2111
-0.7%
5225.843
104.1%
29
Net lnoorne
3182,693
$Z02,75
(53 9,87 3)
- 19.7%
8859,316
51,740,53
(
-50.6%
$1,7
-50.7%
27
PSWN days
941
914
25
27%
8.971
10,255
(1.284)
-12.5%
9,141
-1.9%
28
ResNxµ drys
3.421
3.432
(11)
-0.3%
36.342
39.146
(804)
-21%
35.512
-0.4%
29
Pww* ooalpany - budget beds - HospIW
52.3%
50.9%
1.4%
2.7%
44.6%
51.0%
-0.4%
-12.5%
45.6%
-22%
30
Pwced oocupency-aApel beds - NurOV Hama
92.T%
93.0%
-0.3%
-0.3%
93.1%
96.0%
-2.0%
-2.1%
93.7%
-0.7%
31
FTE's
403.8
403.2
0.6
0.1%
494.9
403.2
1.7
0.4%
394.7
2.6%
32
Admhabm(**Mod)- HoopBal or3y
522
. ^7
15
3.0%
5,400
5.833
(357)
43%
5,170
5.7%
33
Expenses (naa per admhsMl (erl 0610 - NO"" 0
4.489
4.414
55
1.2%
4.668
4,219
340
8.0%
4,307
44%
34
Reverse Par O&rd@W 1(adj XWM - HOe08al WAY
8,157
6.301
(1 44)
- 1.7%
8.364
7.839
616
7.0%
7.812
7.3%
35
Not ftaveraw per aOnµsYau (D*mlad) - HOWW 0nly
4.755
4,768
(13)
-0.3%
4.052
4.502
150
3.3%
4.723
-1.5%
36
DNoouda n ■ Penoenf Of raW WU
37.9%
36.9%
-1.0%
-2.7%
40.1%
39.0%
1.1%
2.9%
35.9%
11.9%
37
FTE's per 100 adnYSdorm (s luWd) - HOaPMW only
41
4.5
0.1
2.0%
4.8
4.5
0.3
6.5%
4.9
-2.2%
36
Deya In PWAocaMa Recehade
83.2
56.0
27.2
45.5%
67.2
23.5%
39
Ca" Mix - Horne only
247
214
-0.17
41.4%
2.66
2.64
0.02
0.8%
210
23%
.;+ FMrnM
CD1 Pam Larson
