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cp06-26-2001 c•
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 26, 2001
2. INVOCATION — Christ the King Lutheran Church
3. MINUTES
(a) REGULAR MEETING OF JUNE 12, 2001
Action - Motion to approve as presented
1 ► III
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
I. PARKS, RECREATION, AND COMMUNITY EDUCATION ADVISORY BOARD
MINUTES OF MAY 3, 2001
2. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY REGULAR
BOARD MEETING MINUTES OF MAY 15, 2001
3. PIONEERLAND LIBRARY SYSTEM BOARD MEETING MINUTES OF APRIL 19,
2001
4. CITY OF HUTCHINSON FINANCIAL REPORT FOR MAY 2001
• (b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11753 —RESOLUTION ADOPTING REVISED ASSESSMENT
FOR ASSESSMENT ROLL NO. 5050, LETTING NO. 4, PROJECT NOS. 01- 07/01-
08/01-10 (GROVE STREET NW, THOMAS AVENUE SW AND SHERWOOD
STREET SE)
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF A VARIANCE REQUEST TO REDUCE THE SIDE YARD
SETBACK FROM 6' TO Y FOR THE CONSTRUCTION OF A NEW GARAGE AS
REQUESTED BY MARK REINARTS LOCATED AT 446 GLEN STREET SW WITH
DENIAL RECOMMENDED BY THE PLANNING COMMISSION
2. CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A
GARAGE 3' FROM THE SIDE PROPERTY LINE AS REQUESTED BY MARK
REINARTS LOCATED AT 446 GLEN STREET SW WITH FAVORABLE
RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION
NO. 11741)
3. CONSIDERATION OF A CONDITIONAL USE PERMIT TO PLACE A PRIMARY
BUILDING (10' X IT) ON A LOT THAT IS ZONED C -5 AS REQUESTED BY
CROW RIVER VETERINARY CLINIC LOCATED AT 164 4" AVENUE NW WITH
FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT
RESOLUTION NO. 11742)
4. CONSIDERATION OF A CONDITIONAL USE PERMIT TO BUILD A
CHIROPRACTIC OFFICE ON A LOT THAT IS ZONED C -5 AS REQUESTED BY
GUY CASPERS AND LOCATED AT 103 3 TD AVENUE NW WITH FAVORABLE
CITY COUNCIL AGENDA — JUNE 26, 2001
RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION
NO. 11743)
5. CONSIDERATION OF A PRELIMINARY PLAT TO BE KNOWN AS JACOB'S
FIRST ADDITION LOCATED EAST OF JAMES STREET AND NORTH OF 3"
AVENUE NW AS REQUESTED BY GUY CASPERS WITH FAVORABLE
RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION
NO. 11744)
6. CONSIDERATION OF A CONDITIONAL USE PERMIT TO MOVE THE
CHAMBER OF COMMERCE BUILDING FROM THE PRESENT LOCATION TO
145 GLEN STREET SW AS REQUESTED BY RICH WESTLUND WITH
FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT
RESOLUTION NO. 11745)
CONSIDERATION OF A CONDITIONAL USE PERMIT TO BUILD A POLE
CONSTRUCTED BUILDING IN AN I -2 DISTRICT AND A VARIANCE TO
DECREASE THE REQUIRED SIDE YARD SETBACK FROM 20' TO 10' AS
REQUESTED BY NRG, LLC LOCATED AT 1025 5'" AVENUE SE WITH
FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT
RESOLUTION NO. 11746)
8. CONSIDERATION OF A LOT SPLIT FOR PROPERTY LOCATED AT 1150 13"'
AVENUE NW AS REQUESTED BY HAZEL DANIELS WITH FAVORABLE
RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION
NO. 11747)
9. CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A 6'
• PRIVACY FENCE IN THE FRONT YARD AS REQUESTED BY LEONARD
FISCHER LOCATED AT 850 WALNUT STREET NE WITH FAVORABLE
RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION
NO. 11748)
(d) APPLICATION FOR ON -SALE NON - INTOXICATING LIQUOR LICENSE FOR TWIN
CITIES AVANTI STORES, LLC, DOING BUSINESS AS TOTAL MART
(e) APPLICATION FOR RETAIL TOBACCO LICENSE FOR TWIN CITIES AVANTI
STORES, LLC, DOING BUSINESS AS TOTAL MART
(1) REQUEST TO SET THE DATE FOR THE 27 ANNUAL CITY APPRECIATION
PICNIC FOR WEDNESDAY, AUGUST 22, 2001
(g) CONSIDERATION OF APPROVAL OF CHANGE ORDER NO. 1, LETTING NO. 3,
PROJECT NO. 01 -09
(h) CONSIDERATION OF APPROVAL OF CHANGE ORDER NO. 2, LETTING NO. 6,
PROJECT NO. 00-17
Action — Motion to approve consent agenda
5. PUBLIC HEARING — 6:00 P.M. - NONE
• 7. UNFINISHED BUSINESS
(a) DISCUSSION OF EASEMENT ACQUISITION FOR SOUTH GRADE ROAD TRUNK
CITY COUNCIL AGENDA — NNE 26, 2001
(LETTING NO.5/PROJECT NO. 01 -18) (DEFERRED FROMJUNE 12, 2001)
• Action — Motion to reject — Motion to approve
8. NEW BUSINESS
(a) CONSIDERATION OF RESOLUTION NO. 11754 A SPONSORING UNIT OF
GOVERNMENT RESOLUTION REGARDING THE CEDAR CREST PROJECT
SUBMITTED TO THE SOUTHWEST MINNESOTA FOUNDATION'S PARTNERSHIP
WITH THE STATE OF MINNESOTA CHALLENGE LOAN PROGRAM
Action — Motion to reject — Motion to approve Resolution No. 11754
(b) LETTING NO. 1, PROJECT NO. 01 -0 1 (MUNICIPAL STATE AID PROJECT NO. 133-
117 -11 /SCHOOL ROAD SW)
• RESOLUTION NO. 11749 — RESOLUTION ORDERING PREPARATION OF
REPORT ON IMPROVEMENT
• RESOLUTION NO. 11750 — RESOLUTION RECEIVING REPORT, WAIVING
HEARING AND ORDERING IMPROVEMENT AND PREPARATION OF PLANS
AND SPECIFICATIONS
• RESOLUTION NO. 11751 — RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS
Action — Motion to reject — Motion to approve Resolution No. 11749, Resolution No. 11750,
and Resolution No. 11751
(c) RESOLUTION NO. 11752 — RESOLUTION ACCEPTING BID AND AWARDING
• CONTRACT FOR LETTING NO. 5, PROJECT NO. 01 -18 (SOUTH GRADE ROAD)
Action — Motion to reject — Motion to approve Resolution No. 11752
(d) CONSIDERATION OF THE PURCHASE OF A COMBINATION SEWER
MAINTENANCE JETTER/VACUUM TRUCK
Action — Motion to reject — Motion to approve
(e) CONSIDERATION OF SETTING A COUNCIL WORKSHOP FOR 4:00 P.M. ON
TUESDAY, JULY 10, 2001, FOR THE REVIEW OF THE CITY FINANCIAL
STATEMENTS
Action — Motion to reject — Motion to approve
a 100101 1114'Iffrow
(a) COMMUNICATIONS
(a) VERIFIED CLAIMS
Action — Motion to approve and authorize payment of Verified Claims from appropriate funds
8XV 1 11 1 1 t•
LJ
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 12, 2001
•
Mayor Torgerson called the meeting to order at 5:30 p.m. Council members Jim Haugen, John
Mlinar, Kay Peterson and Duane Hoversten were present. Others present were Ken Merrill,
Finance Director, John Rodeberg, Director of Engineering/Public Works, and City Attorneys
Marc Sebora and Richard Schieffer.
2. INVOCATION —Rev. Jon Lindekugel of Christ the King Lutheran Church gave the invocation.
J. ►l
(a) REGULAR MEETING OF MAY 22, 2001
(b) MINUTES FROM BID OPENING FOR LETTING NO. 5/PROJECT 01 -18 (SOUTH
GRADE ROAD) OF JUNE 4, 2001
The minutes were approved as presented.
��KI ►. UI .
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FIRE DEPARTMENT MONTHLY REPORT FOR MAY 2001
2. HUTCHINSON CHARTER COMMISSION MEETING MINUTES OF MAY 21, 2001
3. HUTCHINSON PUBLIC LIBRARY BOARD MEETING MINUTES OF MAY 29,
2001
4. HUTCHINSON UTILITIES STATEMENT OF INCOME & EXPENSE FOR APRIL
30, 2001
5. BUILDING DEPARTMENT MONTHLY REPORT FOR MAY 2001
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11732 — RESOLUTION ESTABLISHING LOCATION FOR
TRAFFIC CONTROL DEVICES (SHILOH ST. NW, CAROLINA PKWY NW, &
WALNUT ST NE)
2. RESOLUTION NO. 11737 — RESOLUTION FOR PURCHASE OF POLICE SQUAD
CARS (2)
3. CONSIDERATION OF ORDINANCE NO. 01 -293 GRANTING THE HUTCHINSON
DOWNTOWN ASSOCIATION THE RIGHT TO LOCATE A POPCORN WAGON
OVER AND ABOVE CERTAIN PROPERTY LOCATED IN THE LIBRARY
SQUARE, IDENTIFIED AS THE LIBRARY AND PARK TRACT BETWEEN
BLOCKS 7 AND 8, SOUTH ONE HALF OF THE CITY OF HUTCHINSON (WAIVE
SECOND READING AND ADOPT)
4. CONSIDERATION OF ORDINANCE NO. 01 -294 GRANTING LINDO MEXICAN
RESTAURANT THE RIGHT TO PROVIDE A SIDEWALK CAFE OVER AND
ABOVE CERTAIN PROPERTY LOCATED IN PUBLIC RIGHT OF WAY ON
SECOND AVENUE SOUTHWEST (WAIVE SECOND READING AND ADOPT)
3(a)
CITY COUNCIL MINUTES -JUNE 12, 2001
5. CONSIDERATION OF ORDINANCE NO. 01 -295 GRANTING THE COFFEE
• COMPANY THE RIGHT TO PROVIDE A SIDEWALK CAFE OVER AND ABOVE
CERTAIN PROPERTY LOCATED IN THE PUBLIC RIGHT OF WAY ON 18 MAIN
STREET SOUTH (WAIVE SECOND READING AND ADOP7)
6. RESOLUTION NO. 11738 - RESOLUTION PROCLAIMING JUNE 18, 2001, AS
ARBOR DAY IN HUTCHINSON
(c) APPLICATION FOR ON -SALE INTOXICATING LIQUOR LICENSE FOR APPLE
AMERICAN LIMITED PARTNERSHIP OF MINNESOTA DBA APPLEBEE'S
NEIGHBORHOOD GRILL & BAR TO CHANGE AN OFFICER AND A DIRECTOR
(d) CONSIDERATION OF CHANGE ORDER NO. 3 FOR LETTING NO. 1/PROJECT NO.
00 -01
(e) CONSIDERATION OF CHANGE ORDER NO. 4 FOR LETTING NO. 1/PROJECT NO.
00 -01
Motion by Haugen, second by Mlinar to approve the consent agenda. The motion carried
unanimously.
M1:
(a) PRESENTATION BY MARY SEEKON AND PAM PERRINE OF THE MCLEOD
ALLIANCE FOR VICTIMS OF DOMESTIC VIOLENCE
Ms. Pam Perrine, Board Member for the McLeod Alliance for Victims of Domestic
Violence, addressed the Council regarding the purpose and functions of the Alliance.
Mary Seekon, Alliance Director, also addressed the Council. She explained the special
population the organization serves. They deal with crises and other issues that affect those
in need. She further explained that the Alliance works in conjunction with other
organizations in the City and County to serve their clients.
Ms. Seekon noted that the Alliance's budget has been reduced to $195,000 for the coming
year and revenue sources have also been depleted. She further noted for the council a
number of the Alliance's major budgetary items and existing funding sources. Sixty-seven
percent of the budget is made up by donations, grants, etc. The Alliance is asking the City
to consider a donation of $12,000 to fund the operations of the Alliance.
(b) UPDATE BY DOUG JOHNSON, COMPOST SITE COORDINATOR REGARDING THE
OPERATIONAL STATUS OF CREEKSIDE COMPOSTING FACILITY
The compost facility officially received approval from the MPCA on Tuesday, June 5, 2001.
The current hours of operation are 9:00 a.m. to 8:00 p.m., Monday through Friday, and
Saturdays from 10 a.m. to 7 p.m. The large recycling receptacle is on site and residents can
drop items at the site. Garbage transfers have also begun. The facility can be reached by
telephone at 320 -587 -6762.
The recent BioCycle tour and the County Recognition tour were biF successes for the
facility. There has been much interest from outside parties. There will be a public open
house featuring guided tours on June 27, 2001, from 1:00 to 7:00 p.m. The final product of
• the facility will e available for viewing at the open house.
2
3(a)
CITY COUNCIL MINUTES — JUNE 12, 2001
Mr. Johnson thanked the Council for their support and efforts in making the Compost facility
• a reality. He also complemented the citizens for their support of the project through their
participation in the organics and yard waste program.
Mr. Johnson reminded the residents that the brush product that can be accepted in the green
organics container is limited to "about the size of the diameter of your finger". Anything
larger should be brought separately by the residents to the facility. The larger brush causes
the equipment to clog and could cause damage. Mr. Johnson also noted that the temporary
compost site is now closed and the product has been moved to the new facility.
Mr. Johnson also reminded the residents of the need to stop by the office via the drive
through window to check in when they bring product to the facility. The majority of
products brought by McLeod County residents are accepted by the facility free of charge.
Directional signs will be posted soon to assist the visitors at the site.
The Mayor commented that this is the only facility of this kind in North America. Visitors
to the site have come from all over the world. The Mayor extended thanks and appreciation
to Mr. Johnson for his work at the facility.
(c) REQUEST BY STEVE COOK FOR THE COUNCIL TO CONSIDER THE FOLLOWING:
Steve Cook, 720 Juul Road SW, addressed the Council on the following issues:
• PUBLIC STATEMENT OF THE PLANS FOR THE TRANSITION FROM ODD TO
EVEN YEAR MUNICIPAL ELECTIONS
Mr. Cook thanked the Council for their vote to approve the resolution earlier in the
meeting regarding the special election in 2001.
• ■ COMMUNITY VOTE REGARDING THE USE OF THE PLAZA 15 PROPERTY FOR
A COMMUNITY CENTER
Mr. Cook asked the Council to consider a vote to determine what the public wants in
regards to a Community Center. He spoke to the issue of the Park Elementary structure
due to the recent publication of the school district's long range facility plan. He noted
that the school's plans do not include the future use of Park as a school. He stated that
a community vote could stimulate community discussion regarding this issue.
The Mayor asked Mr. Cook what it would cost to renovate the Park structure. Mr. Cook
stated the figure of $6 million. The Mayor noted that such a project could require a
referendum for the bonding.
ORDINANCE TO CHANGE THE PERCENTAGE FROM 20% TO 10% FOR THE
SIGNATURES REQUIRED FOR A PETITION TO INITIATE A REFERENDUM,
RECALL OR INITIATIVE PER THE CITY CHARTER
Mr. Cook noted that this request is not an attempt to circumvent the vote on the Charter
Amendment in 2000 that resulted in setting the percentage at 20 %. He wants the voters
to have another chance to consider the issue.
The Mayor noted that the Charter Commission has the responsibility to review this issue
and bring it to the people for a vote if they so decide.
Councilm ember Hoversten commented that the previous vote to approve the change to
• 20% was a message from the voters and they have decided that 20% is the appropriate
figure.
3
3(a)
CITY COUNCIL MINUTES — JUNE 12, 2001
Mr. Cook spoke about the election turnouts and how this affected the percentage of
• petition signatures required. Mr. Cook stated that the approved change is to have a more
stable number to with which to work.
Councilmember Peterson questioned how Mr. Cook's request to change the percentage
would be viewed by the citizens of the City who voted for the change per Mr. Cook's
recommendation. Ms. Peterson further stated that she is not in favor of this request if it
does not come through the Charter Commission and because the citizens have spoken
that this is not what they wanted.
Councilmember Hoversten noted that considering a few items from the Charter, rather
than a comprehensive review of the document, tends to take things out of context. Mr.
Hoversten suggested that Mr. Cook take the issues he has regarding the Charter to the
Charter Commission for review and possible consideration.
Mr. Hoversten questioned why Mr. Cook is signaling out the Community Center Issue.
The City has considered two, separate needs studies that identified a community center.
He further commented that this issue is a capital project for the City like other projects
such as fire trucks, sewer, streets, etc. This issue is not about a specific building, but
about serving the citizens. The City has an opportunity to use a $1 million grant for this
purpose at a selected site. We have a current option and it is the Council's responsibility
to determine what to do.
Mr. Mlinar talked about the time the grant option became available. At that time, the
time fiame for the grant application was not consistent with that of a referendum process.
The Mayor stated that he has asked Brad Emans, Fire Chief, to chair a committee to look
at the Park Elementary structure and the covenants affecting the use of the property.
• Councilmember Hoversten will be representing the Council on the committee. There are
many questions that need to be answered prior to discussing what the Park structure can
be used for.
Mr. Cook questioned how he should address the Charter Commission. Mr. Sebora noted
that Mr. Cook may attend the Commission's next meeting on June 25, 2001, at 4:00 p.m.
Mike Ribich, 1350 Campbell Lane NW, asked the Council to act on the ordinance Mr.
Cook proposed regarding the vote on a Community Center.
Mr. Schieffer, legal counsel, addressed the Council and stated that he is unclear as to
what action Mr. Ribich and Mr. Cook are asking the Council to take. The final
documents for the grant for the Community Center are receiving final approval by the
state and should be receiving final approval, soon. All of the documents submitted state
that we have identified a site and have made a commitment to the project. To decide to
bring this to a vote of the people would be detrimental to this process. The City would
have to officially withdraw the application and subsequently lose the grant funds.
Mr. Ribich asked the Council again to vote on the ordinance that Mr. Cook requested
7.
(a) CONSIDERATION OF RESOLUTION NO. 11739 SETTING A SPECIAL ELECTION TO
FILL MAYORAL AND COUNCIL MEMBER VACANCIES
The special election is scheduled to be held on Tuesday, November 13, 2001. The Mayor
• read the entire resolution for the benefit of the audience. The terms for the Mayor and
Council members elected will be for the one year period beginning on January 1, 2002.
3 (a)
CITY COUNCIL MINUTES — JUNE 12, 2001
Motion by Mlinar, second by Haugen to approve and adopt Resolution No. 11739. The
motion carried unanimously.
8. NEW BUSINESS
(a) CONSIDERATION OF FIRE DEPARTMENT PROPOSED PLAN TO SELL THE 1975
SEAGRAVE LADDER TRUCK
Brad Emans, Fire Chief, presented information to the Council regarding the previous efforts
of the department to sell the ladder truck. There does not seem to be much interest from fire
departments. The fire department is proposing to offer the truck for public sale.
Motion by Hoversten, second by Peterson to approve the fire department proposed plan to
sell the 1975 Seagrave ladder truck. The motion carried unanimously.
Mr. Emans also commented on his appointment to the committee to review the Park
Elementary facility. Mr. Emans noted that he will be looking for unbiased parties —
representative from the State Fire marshal's Office, etc. — to serve on the committee, and the
Council endorsed this plan.
(b) CONSIDERATION OF RESOLUTION NO. 11733 SUPPORTING H.R. 951, THE
HOUSING CREDIT AND BOND MODERNIZATION AND FAIRNESS ACT
Motion by Mlinar, second by Haugen to approve and adopt Resolution No. 11733. The
motion carried unanimously.
(c) DISCUSSION OF THE AIRPORT FUELING SYSTEMS CONTROLS
. Mr. Rodeberg addressed the Council and stated that no action on this item is needed at this
time. He noted that the fueling controls at the airport have ceased to work consistently and
fuel is required to be pumped manually. Funding for this project is through a 50/50 match
with the State.
(d) DISCUSSION OF EASEMENT ACQUISITION FOR SOUTH GRADE ROAD TRUNK
(LETTING NO.5/PROJECT NO. 01 -18)
Mr. Rodeberg stated that necessary information was not received from the appraiser for this
discussion and requested that the item be referred to the next meeting.
Motion by Peterson, second by Haugen to refer the item to the next Council meeting on June
26, 2001.
(e) CONSIDERATION FOR SETTING A HEARING TO REVIEW LIQUOR LICENSE
VIOLATION FOR LAMPLIGHTER FAMILY SPORTS BAR AND GRILL
Mr. Sebora informed the Council that the previously scheduled hearing was not previously
held for this establishment as their legal counsel was not available to attend. The hearing
must be held within specific time frames.
Motion by Mlinar, second by Haugen to set the hearing to review liquor license violation for
Lamplighter Family Sports Bar and Grill for 1:00 p.m. on Friday, July 6, 2001. The motion
carried unanimously.
MOMINDINW4 •
• (a) COMMUNICATIONS
3(a)
CITY COUNCIL MINUTES — NNE 12, 2001
1. UPDATE ON THE MCLEOD COUNTY REDISTRICTING INFORMATION BY
• GARY PLOTZ, CITY ADMINISTRATOR
Ken Merrill, Finance Director, commented on this item in Mr. Plotz' absence. He noted
that several redistricting workshops are being held throughout the State this summer.
Anyone interested, staff and Council, may attend. The redistricting deadlines are April
30, 2002.
The Mayor talked about options for the City to make minor adjustments to the districts.
2. CONSIDERATION OF RESOLUTION NO. 11740 AUTHORIZING THE
ACQUISITION OF REAL PROPERTY FOR PUBLIC UTILITIES PURPOSES
Mr. Schieffer presented Resolution No. 11740 for consideration by the Council. The
resolution is in regards to Hutchinson Utilities and the needs for increased power supply
and the corresponding transmission lines. The Utilities passed a resolution to construct
a power substation and corresponding power line in Hassan Valley Township.
Hutchinson Utilities has acquired the property for the substation and is working to obtain
easements for the power line. This is a combined project with the County as it is along
County Highway 25 and a portion is located in the right -of -way.
Easements have been obtained from a number of property owners, but some have not
been finalized. Property owners are requesting payments significantly in excess of the
appraised value. Hutchinson Utilities may not purchase property and is, therefore,
requesting the Council to consider and to approve the resolution and the authorization
of eminent domain proceedings.
• Motion by Mlinar, second by Hoversten to approve Resolution No. 11740. Mr. Haugen
questioned why this matter did not require a pubic hearing. Mr. Schieffer noted that this
issue has received several public hearings at the Planning Commission level. The motion
carried unanimously.
10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENT
(a) VERIFIED CLAIMS A
Motion by Mlinar second by Haugen to approve and authorize the payment of Verified Claims
A from appropriate funds with Councilmember Hoversten abstaining. The motion carried
unanimously.
(b) VERIFIED CLAIMS B
Motion by Haugen, second by Hoversten to approve and authorize payment of Verified Claims
B from appropriate funds. The motion carried unanimously.
Miscellaneous Communications
John Mlinar inquired about possible "dead spots" regards to the severe weather warning sirens
located in the City. Mr. Rodeberg noted that the City has a sufficient number of sirens and
reminded residents that they are not designed to be heard in all indoor locations. They are for
those people who are outside or do not have access to other media. Mr. Mlinar asked Mr.
Rodeberg to review the location of sirens near the Craig Avenue area.
• Mr. Mlinar also encouraged residents to take part in the Water Carnival events and the Music
in the Park events.
6 3 (a)
CITY COUNCIL MINUTES —JUNE 12, 2001
Ken Merrill, Finance Director, reviewed the Leadership team meeting items that were discussed
• earlier in the day:
1. The Hwy 7 East annexation process was discussed and Mr. Frank Fay was present. After the
discussion it was agreed that the attorneys and the mediator should meet to bring a final
resolution to the matter.
2. The League of Minnesota Cities Conference will be held in Duluth next week. The City will
attempt to organize a meeting with the Hutchinson and Duluth Council members regarding
the smoking ordinance issue.
Mr. Schieffer spoke to the Highway 7 East annexation issue. A meeting with Mr. Court, the
township attorney, will be held on June 21. The main issues include financing of the utilities.
The Mayor questioned what development costs would be incurred by the Township. The
township is not incurring costs, but its residents are affected, specifically those located in the area
between the annexation property and the current City boundaries. Mr. Hoversten commented that
it is the hope that the meeting of the 21" can resolve these issues and finalize this process.
John Rodeberg informed the Council that City personnel were sent to Litchfield to assist with
the storm clean-up.
The sump pump inspections are continuing and are going well. The City is receiving consistent
questions regarding the need for solid pipe inside the dwellings and winter connections. It
should be noted that winter connections are not allowed.
A ten -foot, multi -use, bituminous trail is being installed in the Highway 15 South area near
South Grade Road. This trail will connect the residential and commercial uses in this area.
• Steve Cook again addressed the Council. He spoke to the State's involvement with the $1
million grant and stated that he does not believe that the state would look unfavorably at the City
if they delay the grant process by putting the Community Center issue to a vote. The Mayor
noted that the public needs to have an understanding that this funding could he lost if the process
is not competed in the near future.
With no further business to discuss, the meeting adjourned at 7:15 p.m.
•
7
3(a)
L
MINUTES
Parks, Recreation & Community Education Advisory Board
May 3, 2001
Members present: Jay Beytien, Mark Cormier, Todd Ertsgaard, Mary Inglis, John Mlinar,
Bernie Miner, Dolf Moon, Sonja Muellerleile, Bruce Peterson, and Mike Schiesl. Kay
Peterson, Council member, also attended. Mary Haugen, John McRaith, and John Rodeberg
presented.
Minutes dated April 5, 2001 approved by Mike Schiesl and seconded by Mary Inglis.
OLD BUSINESS
Registration: Mass registration was held Tuesday, May 1 Thank you to those who
volunteered their time. We brought in approximately $32,000 in 1 hour and 40 minutes! Mark
Cormier mentioned hearing good comments about registration.
NEW BUSINESS
Pool / Ballfield Project: Maplewood Academy property didn't work out. Their membership
statewide would need to vote on the sale and would take too much time to complete. The
Linden Park ballfield site will need storm water management in the near future. HJLB needs
• more fields. The current organizations using fields now include PRCE, HS, MS, HJLB, GSA,
and HBA). HBA improved the school campus. HJLB improved Northwoods.
1. John Rodeberg
Questions raised following information. How do you build a dry pond, add to the pool, and
build new fields, parking lots, etc? Time frame shows pond two years out. No money in fund
now or for 2002. A bond issue is proposed for some of it. Grants may be available. Data
gathering now, decisions based on dollar amounts. Bernie Miner commented on using money
towards something that would be open longer than 3 months.
Dry Pond: Area from South Grade Road to east of the Rec Center needs dry pond (similar
to Elks Park). This would eliminate 2+ softball fields. Pond would be natural and won't have
water in it all the time. Current ponds have water standing to slow flow and release
sediments from going in lakes. New ponds would only have water 3-4 hours. We would need
to replace the existing four fields.
New Ballfield: An area north or Our Saviors Church, owned by the Bernhagen family, may
be sold to the city to use for a softball complex. 35 acres, fairly flat, some low areas, would
give us bigger fields, give north end of town amenities. Good access, zoned R -1, annexed,
good roads for access (North High Drive & Bluff St). New would be 300'. Relocate HJLB to
Roberts Park. GSA could use it too.
Pool: A new aquatic center is a possibility. Could include a water slide, shallow water, and
family features.
9
4(a)1
MINUTES
• PRCE Advisory Board
May 3, 2001
Page Two
2. John McRaith (handout)
Currently 198 field reservations for Linden Park. VFW field is booked four nights per week.
There are no open fields until Fridays. More programming moving toward the evenings. We
will need new ballfields to keep /get tournaments. Need includes 300' fences, lights, and 4-8
fields. The Huskies, 3 VFW teams, Legion team, and 14 -year old baseball use VMF and
Tartan fields. Tournaments bring in approximately $60,000 for Hutchinson for a 24 -team
tournament for a weekend. Restaurants plan ahead for these. Currently adult softball plays
until l 1pm +. We would like to have them done by 10pm. HJLB could run more tournaments,
bringing families in for a weekend.
3. Mary Haugen (Powerpoint presentation)
Showed Rochester & Anoka renovations as examples. Hutchinson's current outdoor pool
was built in 1986. Current trend is toward water parks. Attendance is starting to show
decline and pool is showing wear and tear. Example of declining attendance includes 1993-
26,563, 2000 - 18,337. Seeing more people driving to Glencoe to use their new water park.
Pool breaks even with operating costs and seasonal staff. Daily admission and pass fees
• have been raised to cover costs. Amenities possible include a shallow area, umbrellas,
chairs, playground, sand volleyball court adjacent to pool, play features, slide. These all
bring in different age groups.
4. Dolf s Comments (overhead used)
Information could be brought to public via Hutchinson Leader. Funds could come from
Capitol Improvement Plan, parkland dedication fund, and/or public bond vote. 5 -year plan
includes a water slide, $125,000, replacing Rec Center floor, $110,000, replacing Rec Center
lighting, $30,000. Will need more concrete numbers to move forward. $2.95 million may be
too aggressive. Review grants, maybe in phases. Storm water a major piece and must be
done soon so will lose fields in near future. Will begin work on public relations ASAP.
Negatives include 34 foot pond, safety issues, neighborhood concerns. Would need to add
parking at Rec Center. Planning for soccer is also an issue for near future. Positives of
project include gaining 300' field and lights, doubling capacity of Roberts with new fields,
games could run longer. Small projects won't pass bond issue. This large project could pass
with lots of groups to benefit: PRCE, HJLB, soccer, and neighborhoods.
5. Council Recommendation
Approved by Jay Beytien and seconded by Mark Cormier.
Community Education Budget
School Board could approve budget on Tuesday.
E
4(a)1
HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY
• REGULAR BOARD MEETING
May 15, 2001
MINUTES
1. CALL TO ORDER: 12:00 NOON - CITY CENTER CONFERENCE ROOM
Chairman Joel Kraft called the meeting to order. Members present: Duane Hoversten,
John Portz, and Thor Skeie. Members absent: Debbie Goranowski. Staff present: Jean
Ward, Mary Chelin, and Judy Flemming.
2. JOINT CITY COUNCILMRA MEETING
All City Council members were in attendance for review of 2001 Objectives/HRA City
Center Budget 2002, with the HRA Board and Staff.
3. CONSIDERATION OF BOARD MEETING MINUTES OF March 20, 2001
Duane Hoversten moved approve. Debbie Goranowski seconded and the motion carved.
4. CONSIDERATION OF STATUS OF ACCOUNTS FOR HRA GENERAL FUND
AND PARK TOWERS PROJECT OPERATING FUNDS
Thor Skeie moved to approve. John Portz seconded and the motion carried unanimously.
5. PARK TOWERS
• • Jean Ward reported that there is 100% occupancy.
• Jean Ward updated the Board on the Status of the Connect Care Contract.
• Jean Ward reported that the Elevator Cylinder Replacement contact has been
awarded to Minnesota Elevator, Inc.
• Judy Flemming gave an update on the Ross Grant Program.
6. FRANKLIN -GROVE STREET SCDP APPLICATION
• Jean ward reported on a meeting with DTED regarding the 2000 SCDP
Application. DTED recommended resubmission in 2001.
7. BILL GRASAVAGE PROPOSAL
Thor Skeie moved to approve a contract with Bill Grasavage, Consultant, for re-
submission of the Franklin -Grove Street Application. Duane Hoversten seconded and
the motion carried.
8. CITY COMP PLAN UPDATE
The Board reviewed the updated City Comp Plan.
9. MAXFIELD STUDY
• John Portz moved to approve the Housing Study proposal from Maxfield
Research Group. Duane Portz seconded and the motion carried.
• Jean Ward has submitted a proposal to the SW MN Foundation for a $2,500
donation towards the study cost.
4(a)2
• Donations towards the study cost have been received from Bruce Naustdal for
$1,000 and Home Town Realty for $500.
10. HHPOP UPDATE
Judy Flemming gave an update on HHPOP.
•
11. HOUSING REHAB UPDATE
Mary Chelin reported on the Clinton House Project and the Adams Street Program.
12. COMMUNICATIONS FROM THE DIRECTOR
• Jean Ward reported on a need for housing affordable and targeted for Welfare to
Work Clients per MHFA's Marif Program. A consideration of scheduling Rick
Goodeman to attend the June Board Meeting to discuss a similar project in St.
Peter, was tabled until after the Maxfield Study is complete.
• The Board received communication from Bruce Naustdal regarding extension of
the Rolling Meadows project to the east.
13. ADJOURMENT
There being no other business Chairman Joel Kraft declared the meeting adjourned.
Recorded by Jean Ward, Executive Director
Debbie Goranowski, Secretary/Treasurer
4(a)2
•
Administrative Office •
410 Fifth Street SW Ioneerland
P.O. Box 327 LIBRARY SYSTEM
Willmar, Minnesota 5 620 1 -0327
Phone: (320) 235 -6106 Fax: (320) 214 -0187 pis@pioneerland.11b.mn.us
PIONEERLAND LIBRARY SYSTEM BOARD MEETING
Thursday, June 21, 2001
7:30 pm. RECEIVED
Multipurpose Room JUN 1 4
Willmar Public Library 2001
410 SW Fifth Street SW, Willmar
City of Hutchinson
RSVP using enclosed card or call 320 - 235 -6106.
Agenda
5:30 p.m. Orientation session for new board members (Borth, Hanemann, Hibma, Reckdahl)
6:00 p.m. Finance Committee meets
7:30 p.m. Pioneerland Library System Board Meeting
I. Call or order
Roll call
•
III. Approval of agenda
fV. Approval of May 17, 2001 minutes Action
V. Committee Reports
A. Finance Committee (Clouse)
1. May 2001 financial report
Action
2. Approval of bills and check registers
Action
3.2001 and 2002 budgets (enclosed)
Action
4. Delivery contract
Action
5. RLBSS grant FY 02
Action
6. RLTA grant report
Action
7. RLTA grant changes
Action
B. Personnel Committee (Vonderharr)
1. New employee list (enclosed)
Action
2. Personnel consultant report
Information
3. Wage recommendation for 2002
Action
C. Strategic Planning Committee (Ueland)
I. PLS Strategic Plan Phase Two (enclosed)
Action
Vl. Old Business
A. Canby update
Information
VII. New Business
VIII. Staff Advisory Committee (enclosed) Information
IX. Report of Director
X. Other
X1. Next meeting is Thursday, July 19, 2001, 7:30 p.m., Willmar Public Library
Multipurpose Room
4(a)3
I Y .
•
The April 19, 2001 meeting of the Pioneerland Library System Board was held at
the Fairfax Legion. The meeting was called to order at 7:00 by Chair Robin
deCathelineau. There were changes to *_he agenda. Al Clouse added IV.A.3. RTLA
Grant, and IV.A.4. Certification Data Base Grant. Robin deCathelineau added
Minutes, V. Ad Hoc Committee, Agreement, New Hire, and Library Visits. Bill
Watson motioned to approve the agenda as changed. Second by Marleen Canfield.
Carried. Francis Schweiss motioned to approve. the March 15, 2001 minutes.
Second by Eric Weiberg. Carried.
Al Clouse presented for the Finance committee. 1) The March Finance report is
in a new format. If there are comments or questions on this new format, ask John
or Kathy. we will go over the format in the May meeting. Al Clouse motioned to
approve the March 2001 Finance Report. Second by Lowell Ueland. Carried. 2)
The Gates Grant will need a signature before sent. Al Clouse motioned to
authorize Robin deCathelineau to sign to grant papers when the next round comes
in. Second by Eric Weiberg. Carried. 3) RTLA Grant. Al Clouse motioned to
sign the RTLA Grant. Second by Marleen Canfield. Carried. 4) We need to sign
the Certification Data Base grant. Al Clouse motioned to sign the grant.
Second by Amy Wilde. Carried.
Robin deCathelineau presented for the combined Ad Hoc committees. The Flow
chart and recommendations have been mailed. They have been approved by both the
Ad Hoc Committees and the Executive Board. Be sure to look these over before
the next meeting.
• John Houlahan presented on the progress of the Agreement. There is a list in
the packet of those cities and counties who have signed and of those who need to
sign. We will go into depth to explain the new budget sheet format at the May
meeting. The Library visits by the Director resulted in many recommendations
which will also be presented at the May meeting.
Lowell Ueland motioned to approve the hire of Tiffany Liebl at the Willmar
Library. Second by Art Abel. Carried.
Gary Johnson motioned to adjourn. Second by Art Abel. Carried. Meeting
adjourned at 7:12 to be followed by a Pioneerland History program presented by
John Christenson.
Stacey Schuette
Secretary
4(a)3
2001
CITY OF HUTCHINSON FINANCIAL REPORT
2001
MAY
2000
2001
2001
2001
2001
MAY
REVENUE REPORT - GENERAL
MAY
MAY
MONTHLY OVER
(UNDER)
YEAR TO
ADOPTED
BALANCE PERCENTAGE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
0.00
0.00
0.00
0.00
2,502,814.00
2,502,814,00
0.00%
LICENSES
560.00
2,445,00
0.00
0.00
20,410.00
34,600.00
14,190.00
58.99%
PERMITS AND FEES
41,424.79
22,614.97
0.00
0.00
69,536.86
245,700.00
176,163.14
28.30%
INTERGOVERNMENTAL REVENUE
11,542.33
7,883.66
0.00
0.00
37,282,92
2,587,814.00
2,550,531.08
1.44%
CHARGES FOR SERVICES
89,636.56
89,747.34
0.00
0.00
252,471.06
1,238,080.00
985,608.94
20.39%
FINES 8 FORFEITS
6,496.61
5,882.28
0.00
0.00
14,935.07
60,000.00
45,064.93
24.89%
INTEREST
2,480.37
2,415.54
0.00
0.00
25,310.70
60,000.00
34,689.30
42.18%
REIMBURSEMENTS
8,603.20
3,224.97
0.00
0.00
11,621.18
129,175.00
117,553.82
9.DD%
TRANSFERS
9,801.80
202,603.00
0.00
0.00
209,130.51
1,442,700.00
1,233,569.49
14.50%
SURCHARGES - BLDG PERMITS
2,555.38
615.41
0.00
0.00
651.61
1,000.00
348,39
65.16%
TOTAL
173,101.04
337,432.17
0.00
0.00
641,349.91
8,301,883.00
7,660,533.09
7.73
• 0 •
2001
CITY OF HUTCHINSON FINANCIAL REPORT
2001
MAY
2000
2001
2001
2001
2001
MAY
EXPENSE REPORT - GENERAL
MAY
MAY
MONTHLY OVER
(UNDER)
YEAR TO
ADOPTED
BALANCE PERCENTAGE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
001 MAYOR & CITY COUNCIL
4,194.93
4,262.14
0.00
0.00
18,545,94
60,079.00
41,533.06
30.87%
002 CITY ADMINISTRATOR
17,534.12
15,052.72
0.00
0.00
80,861.71
216,077.00
135,215.29
37.42%
003 ELECTIONS
105.92
0.00
0.00
(4.26)
7,416.00
7,420.26
-0.06%
004 FINANCE DEPARTMENT
23,864.93
28,600.99
0.00
0.00
144,716.31
359,991.00
215,274,69
40.20
005 MOTOR VECHICLE
11,816.18
14,679.62
0.00
0.00
76,903.83
192,170.00
115,266.17
40.02%
006 ASSESSING
0.00
0.00
36,000,00
36,000.00
0.00%
007 LEGAL
8,299.19
7,651,06
0.00
0.00
39,740.01
107,810.00
68,069.99
36.86%
008 PLANNING
11,019.66
9,776.76
0.00
0.00
52,753.08
151,060.00
98,306.92
34.92%
009 INFORMATION SERVICES
4,935.70
5,967.15
0.00
0.00
29,555.72
91,775.00
62,219.28
32.20%
110 POLICE DEPARTMENT
173,716.79
157,611.78
0.00
0.00
783,708.10
1,965,973.45
1,182,265,35
39.86%
111 SCHOOL LIAISON OFFICER
7,764.63
5,48291
0,00
0.00
31,480.46
119,273.00
87,792.54
26.39%
115 EMERGENCY MANAGEMENT
163,24
16,97
0.00
0.00
352.09
4,750.00
4,397,91
7.41%
116 SAFETY COUNCIL
0.00
0.00
250.00
250.00
0.00%
120 FIRE DEPARTMENT
14,161.20
10,000.40
0.00
0.00
67,310.80
343,948.00
276,637.20
19.57%
130 PROTECTIVE INSPECTIONS
13,707.50
14,252.10
0.00
0.00
52,004.93
178,399.00
126,394.07
29.15%
150 ENGINEERING
31,842.61
33307.86
000
0.00
161,367.98
401,578.00
240,210,02
40.18%
152 STREETS & ALLEYS
52,567.33
54,638.57
0.00
0,00
301,978.89
745,793.00
443,814.11
40.49%
153 MAINTENANCE ACCOUNT
9,792.33
10,806,25
0.00
0.00
108,380.72
281,133.00
172,75228
38,55%
160 CITY HALL BUILDING
9,667.69
13,299.54
0.00
0.00
66,751.92
122,0.51.00
55,299.08
54.69%
201 PARK/RECREATION ADMINISTRAT
11,182.69
12,021.83
0,00
0.00
79,221.88
174,549.00
95,327.12
45.39%
202 RECREATION
14,052.23
15,141.71
0.00
0.00
60,919.94
216,409,00
155,489.06
28.15%
203 SENIOR CITIZEN CENTER
6,787.23
8,486.93
0.00
0.00
36,720.37
109,192.00
72,471.63
33.63%
204 CIVIC ARENA
13,171.84
11,501.87
0.00
0.00
132,474.92
246,587.00
114,112.08
53.72%
205 PARK DEPARTMENT
64,894.67
64,815.15
0.00
0.00
282,952.51
770,252.00
487,299.49
36.74%
206 RECREATION BUILDING & POOL
8,864.57
9,925.27
0.00
0.00
43,132.01
103,982.00
60,849.99
41.48%
207 EVENTS CENTER
856.19
0.00
0.00
1,022.22
37,770.00
36,747.78
2.71%
250 LIBRARY
1,913.18
2,755.63
0.00
0.00
57,777.50
123,170.00
65,392.50
46.91%
301 CEMETERY
15,660,27
10,502.86
0.00
0.00
79,644,77
100,895,00
21,250.23
78.94%
310 DEBT SERVICE
000
0.00
27,871.00
27,871.00
0.00
321 TRANSIT
4,438.57
7,886.42
0.00
0.00
39,486.77
(39,466.77)
0.00%
320 AIRPORT
1,373.63
16.63
0.00
0.00
16.63
98,669.00
98,652.37
0.02%
350 UNALLOCATED GENERAL EXPENS
27,872.07
7,144.76
0.00
0.00
110,074,03
907,011.00
796,936.97
12.14%
TOTAL
565,364.90
536,467.07
000
0.00
2,939,851.78
8,301,883.45
5,362,031.67
35.41%
•
General Govt.
91,438.32
99,289.98
0.00
0.00
509,824.26
1,344,429.00
834,604.74
37.92%
Public Safety
209,513.36
187,369.16
0.00
0.00
934,856.38
2,612,593.45
1,677,737.07
35.78%
Streets & Alleys
94,202.27
98,752.68
0.00
550,083.33
571,727.59
1,428,504.00
856,776.41
40.02%
Parks & Recreation
136,526.68
122,748.95
2001
0.00
CITY OF HUTCHINSON FINANCIAL REPORT
1,658,741.00
1,022,297.15
38.37%
Miscellaneous
33,684.27
MAY
2000
2001
286,999.70
1,257,616.00
2001
22.82%
TOTAL
565,364.90
536,467.07
REVENUE REPORT - GENERAL
MAY
MAY
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE PERCENTAGE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
0.00
0.00
0.00
0.00
0.00
2,502,814.00
2,502,814.00
0.00%
LICENSES
560.00
2,445.00
0.00
0.00
20,410.00
34,600.00
14,190.00
58.99%
PERMITS AND FEES
41,424.79
22,614.97
0.00
0.00
69,536.86
245,700.00
176,163.14
28.30%
INTERGOVERNMENTAL REVENUE
11,542.33
7,883.66
0.00
0.00
37,282.92
2,587,814.00
2,550,531.08
1.44%
CHARGES FOR SERVICES
89,636,56
89,747.34
0.00
0.00
252,471,06
1,238,080.00
985,608.94
20.39%
FINES & FORFEITS
6,496.61
5,882.28
0.00
0.00
14,935.07
60,000.00
45,064.93
24.89%
INTEREST
2,480.37
2,415.54
0.00
0.00
25,310.70
60,000.00
34,689.30
42.18%
REIMBURSEMENTS
8,603.20
3,224.97
0.00
0.00
11,621.18
129,175.00
117,553.82
9.00%
TRANSFERS
9,801.80
202,603.00
0.00
0.00
209,130.51
1,442,700.00
1,233,569.49
14.50%
SURCHARGES - BLDG PERMITS
2,555.38
615.41
0.00
0.00
651.61
1,000.00
348.39
65.16%
TOTAL
173,101.04
337,432.17
0.00
0,00
641,349.91
8,301,883.00
7,660,533.09
7.73%
General Govt.
91,438.32
99,289.98
0.00
0.00
509,824.26
1,344,429.00
834,604.74
37.92%
Public Safety
209,513.36
187,369.16
0.00
0.00
934,856.38
2,612,593.45
1,677,737.07
35.78%
Streets & Alleys
94,202.27
98,752.68
0.00
0.00
571,727.59
1,428,504.00
856,776.41
40.02%
Parks & Recreation
136,526.68
122,748.95
0.00
0.00
636,443.85
1,658,741.00
1,022,297.15
38.37%
Miscellaneous
33,684.27
28,306.30
0.00
0.00
286,999.70
1,257,616.00
970,616,30
22.82%
TOTAL
565,364.90
536,467.07
0.00
0.00
2,939,851.78
8,301,883.45
5,362,031.67
35.41%
• • •
RESOLUTION NO. 11753
• RESOLUTION ADOPTING REVISED ASSESSMENT
ASSESSMENT ROLL NO. 5050
LETTING NO. 41PROJECT NOS. 01-07101-08101-10
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed
assessment for improvement of:
Project No. 01 -07 Grove Street NW from Washington Avenue West to North by construction of sanitary sewer
and services, watermain and services, storm sewer, grading, gravel base, curb and
gutter, bituminous base, bituminous surfacing and appurtenances, and
Project No. 01 -08 Thomas Avenue SW from Dale Street SW to Lake Street SW by construction of sanitary
sewer and services, walermain and services, storm sewer, grading, gravel base,
curb and gutter, bituminous base, bituminous surfacing and appurtenances; and
Project No. 01 -10 Sherwood Street SE from Century Avenue SE to Jorgenson Street
SE by construction of sanitary sewer and services, watermain and services, storm
sewer, grading, gravel base, bituminous base, bituminous surfacing and
appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof,
is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land
therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied
• against it
2. Such assessment shall be payable in equal annual installments extending over a period often (10) years,
the first of the installments to be payable on or before the first Monday in January, 2002, and shall bear interest at the
rate of percent per annum as set doom by the adoption of this assessment resolution. To the first installment shall
be added interest on the entire assessment from November 1, 2001, until the 31st day of December, 2002. To each
subsequent installment when due, shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the
County Auditor, pay the whole of the assessment on such property, with interest accrued to the dale of payment, to the
Crty Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November,
1999; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining
unpaid, with interest accrued to the 31 sl day of December, of the year in which such payment is made. Such payment
must be made before November 15, or interest will be charged through December 31, of the next succeeding year.
4. Certain property owners at 1116 Sherwood St SE, 1035 Sherwood St SE, 1086 Sherwood St SE and 976
Thomas Ave SW, have requested the City to widen the driveway access and have agreed to pay for said improvement.
Said owners have signed a Petition for Local Improvement and Agreement of Assessment, Waiver of Hearing and
Waiver of Irregularity and Appeal. The widening of driveway access for these property owners is hereby added to their
assessment as per their request and as indicated on the attached revised assessment roll.
5. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to
be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 26th day of June, 2001.
•
Mayor
Administrator
4(b)1
• PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS)
AND
AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND
WAIVER OF IRREGULARITY AND APPEAL
\J
CITY OF HUTCHINSON
LETTING NO. 4/CITY PROJECT NO. 01-10
Itwe, all owners of real property known and described as: ,& Sherwood Street SW, hereby petition for
improvement by construction of concrete driveway apron widening and appurtenances, pursuant to Minnesota
Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our property
described below, and we hereby agreed to pay the entire cost as apportioned by the City.
McLeod County, State of Minnesota, hereinafter referred to as Owner
This Agreement, is made this day of 2001, b een the City of Hutchinson, State
of Minnesota, hereinafter referred to as the City an + ��,k� d`
In consideration of the action of the City Council, at the owners' request, to cause the construction of
concrete driveway apron widening and appurtenances at L& Sherwood Street SW, and to assess 100%
of the additional cost for the widening of the driveway apron to the Owner. Owner agrees to pay said
percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said
improvement not to exceed $34.00fSO YD. plus interest, over a period ten (10) years. Owner expressly
waives hearing and objection to any irregularity with regard to the said improvement assessments and any
claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal
in the courts.
This petition and agreement shall be binding upon and extend to the heirs, representatives, assigns
and successors of the parties.
In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written.
•
O 1�f� /�� /1 ERS SIGN
tlJ l�c� l
IN/ PRESENCE OF:
Legal Description of Property: 04 /17 CIAZ PIP � .114 Aa�
Address of Property:
Examined, checked and found to be in proper form and to be signed by the required number of owners of
property affected by the making of the improvement petitioned for.
Gary D. Plod, City Achninistrator
4(b) 1
PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS)
• AND
AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND
WAIVER OF IRREGULARITY AND APPEAL
CITY OF HUTCHINSON
LETTING NO. 4 /CITY PROJECT NO. 01 -08
I /we, all owners of real property known and described as: Thomas Avenue SW, hereby petition for
improvement by construction of concrete driveway apron widening and appurtenances, pursuant to Minnesota
Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our property
described below, and we hereby agreed to pay the entire cost as apportioned by the City.
This Agreement, is made this �' day of I YI(4 , 2001, between the City of Hutchinson, State
of Minnesota, hereinafter referred to as the City and d
McLeod County, State of Minnesota, hereinafter referred to as Owner.
In consideration of the action of the City Council, at the owners' request, to cause the construction of
concrete driveway apron widening and appurtenances at Thomas Avenue SW, and to assess 100%
of the additional cost for the widening of the driveway apron to the Owner. Owner agrees to pay said
percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said
improvement not to exceed $34.00 /SQ YD. plus interest, over a period ten (10) years. Owner expressly
waives hearing and objection to any irregularity with regard to the said improvement assessments and any
claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal
in the courts.
• This petition and agreement shall be binding upon and extend to the heirs, representatives, assigns
and successors of the parties.
In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written.
OWNERS SIGNATURE: IN PRESENCE OF:
Address of Property: mil/
Legal Description of Property:
Examined, checked and found to be in proper form and to be signed by the required number of owners of
property affected by the making of the improvement petitioned for.
• Gary D. Ploti, City A inistrator
4(b)1
• PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS)
AND
AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND
WAIVER OF IRREGULARITY AND APPEAL
CITY OF HUTCHINSON
LETTING NO.4ICITY PROJECT NO. 01 -10
I /we, all owners of real property known and described as 1116 Sherwood Street SE, hereby petition for
improvement by construction of concrete driveway apron widening and appurtenances, pursuant to Minnesota
Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our property
described below, and we hereby agreed to pay the entire cost as apportioned by the City.
This Agreement, is made this / 0 ) H1 day of tja q 2001, between the City of Hutchinson, State
of Minnesota, hereinafter referred to as the City and Kylel & Anita Messner & Terry & Brenda DeSchepper
of McLeod County, State of Minnesota, hereinafter referred to as Owner.
In consideration of the action of the City Council, at the owners' request, to cause the construction of
concrete driveway apron widening and appurtenances at 1116 Sherwood Street SE, and to assess 100%
of the additional cost for the widening of the driveway apron to the Owner. Owner agrees to pay said
percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said
improvement not to exceed b34.001SQ YD. plus interest, over a period ten (10) years. Owner expressly
waives hearing and objection to any irregularity with regard to the said improvement assessments and any
claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal
in the courts.
• This petition and agreement shall be binding upon and extend to the heirs, representatives, assigns
and successors of the parties.
In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written.
IN PRESENCE •
Address of Property: 1116 Sherwood Street SE
Legal Description of Property: Lot 16 Oak Park 2nd Addition
r / _ / i 7.4
Examined, checked and found to be in proper form and to be signed by the required number of owners of
property affected by the making of the improvement petitioned for.
Gary D. Plotz, C Admi trator
4(b)1
PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS)
• AND
AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND
WAIVER OF IRREGULARITY AND APPEAL
CITY OF HUTCHINSON
LETTING NO.4 /CITY PROJECT NO. 01 -10
•
Itwe, all owners of real property known and described as: ' 2 5 – Sherwood Street SW, hereby petition for
improvement by construction of concrete driveway apron widening and appurtenances, pursuant to Minnesota
Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our property
described below, and we hereby agreed to pay the entire cost as apportioned by the City.
This Agreement, is made this i` kday of— /{�a�, 200, betw en the City of Hutchinson, State
of Minnesota, hereinafter referred to as the City an (; I i�. N k of
McLeod County, State of Minnesota, hereinafter referred to as Owner.
In consideration of the action of the City Council, at the owners' request, to cause the construction of
concrete driveway apron widening and appurtenances at 105 Sherwood Street SW, and to assess 100%
of the additional - cost for the widening of the driveway apron to the Owner. Owner agrees to pay said
percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said
improvement not to exceed $34.001S0 YD. plus interest, over a period ten (10) years. Owner expressly
waives hearing and objection to any irregularity with regard to the said improvement assessments and any
claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal
in the courts.
This petition and agreement shall be binding upon and extend to the heirs, representatives, assigns
and successors of the parties.
In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written.
OWNERS SIGNATURE
Address of Property:
Legal Description of Property:
IN PRESENCE O
a3 /661, 44oa�
is
Examined, checked and found to be in proper form and to be signed by the required number of owners of
property affected by the making of the improvement petitioned for.
A�
Gary D. Plotz, ty Admi is for
4(b)1
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LE G NO. 4TROIECT NM 01-0MIM 1 -10
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• • •
0
MEMORANDUM
DATE: June 20, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: VARIANCE TO REDUCE THE REQUIRED SIDE YARD SETBACK FROM 6' TO V FOR THE
CONSTUCTION OF A NEW GARAGE AS REQUESTED BY MARK REINARTS, LOCATED AT
446 GLEN STREET SOUTHWEST.
Pursuant to Sections 6.04 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a variance.
HISTORY
On May 1 O 2001, Mark Reinarts submitted an application for a variance to reduce the required side yard setback to
replace an existing garage.
FINDINGS OF FACT
• 1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June
7'", 2001.
3. The property consists of a 100+ year old house and a very large elm tree precedes the house
RECOMMENDATION
The Planning Commission, on June 19, 2001, voted to recommend denial of the variance but approval of a conditional
use permit with the following conditions:
1. The building is located at least 3 feet from the property line with the overhangs no more than 1
foot from the building.
2. Building can not be more than 1,000 square feet.
3. Building can not be used for commercial purposes.
4. The building can not pole constructed.
5. Building may not exceed 16 feet in height.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
cc: Mark Reinarts, 446 Glen St., Hutchinson, MN 55350
LJ
4(c)L!
u
RESOLUTION NO. 11741
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR CONSTRUCTING A
GARAGE THAT WILL BE 3 FEET FROM THE SIDE PROPERTY LINE AS
REQUESTED BY MARK REINARTS, LOCATED AT 446 GLEN ST SW.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
Mark Reinarts, owner, has made application to the City Council for a Conditional Use Permit under Section
8.05 to replace an existing nonconforming use with a new garage that will be 3 feet from the property line.
The initial proposal requested a variance with a one foot setback from the property line, which was denied
and the request for a conditional use permit was then asked for, , Mth the following legal description
LEGAL DESCRIPTIONS:
S 92.75' of Lot 14 & S 92.75' of E 22' of Lot 13, Blk 53, South half of City, Hutchinson, MN
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
• anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
1. The building is located at least 3 feet from the property line with the overhangs no more than
1 foot from the building.
2. Building can not be more than 1,000 square feet.
3. Building can not be used for commercial purposes.
4. The building can not pole constructed.
5. The building median may not exceed 16 feet in height.
•
Adopted by the City Council this 26' day of June, 2001.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
4 (c) 1; 9
0
MEMORANDUM
DATE: June 20, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO PLACE A PRIMARY BUILDING
(10'x12') ON A LOT THAT IS ZONED C -5 (Conditional Commercial), AS REQUESTED BY
CROW RIVER VETERINARY CLINIC, 164 4TH AVE NW.
Pursuant to Section 8.13 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for conditional use permits.
HISTORY
On May 16', 2001, Virgil Voight, Crow River Veterinary Clinic, submitted an application for a conditional use permit
to construct a 10' x 12' building to be used as a dog wash on an empty lot that is zoned C -5.
FINDINGS OF FACT
• 1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June
7'", 2001.
3. At the public hearing held, no neighbors were present to object, staff did receive a letter from MnDOT, they
were against the proposal.
4. The property is located within the designated 100 year flood plain on the southern portion but the building
location is proposed to be above this elevation
RECOMMENDATION
The Planning Commission, on June 19, 2001, voted to recommend approval of the conditional use permit with the
following conditions:
1. The owner will be responsible for removing the building at their own expense on Lot
1, when and if needed by MnDOT for the Highway 7 renovation.
2. Dr. Voight will have to work with the City about the location of the petwash so the
required setbacks and flood plain requirements are met.
3. Water and sewer will have to be installed separately from lot 2.
Respectfully submitted, � —
(" cILP - W "�U
William Arndt, Chairman
• Hutchinson Planning Commission
cc: Virgil Voight, 164 0 Ave NW, Hutchinson, MN 55350
4(c)3
n
u
RESOLUTION NO. 11742
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO PLACE A PRIMARY
BUILDING (10'x12') ON A LOT THAT IS ZONED C -5, AS REQUESTED BY CROW
RIVER VETERINARY CLINIC, 164 4 AVE NW.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Virgil Voight, property owner, has made application to the City Council for a Conditional Use Permit under
Section 8.13 to construct a 10'x12' building on an empty lot that is zoned C -5 , with the following legal
description:
Lot 1, Block 23, North half of City, Hutchinson, MN
•
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
1. The owner will be responsible for removing the building at their own expense on
Lot 1, when and if needed by MnDOT for the Highway 7 reconstruction.
2. Owner will have to work with the City of Hutchinson about the location of the
petwash so the required setbacks and flood plain requirements are met.
3. Water and sewer will have to be installed separately.
Adopted by the City Council this 26" day of June, 2001.
Evu — IM"
Gary D. Plotz
• City Administrator
Marlin D. Torgerson
Mayor
4(03
E
•
MEMORANDUM
DATE: June 20, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT BUILD A CHIROPRACTIC OFFICE
ON A LOT THAT IS ZONED C -5, AS REQUESTED BY GUY CASPERS, 103 3 RD AVE NW.
Pursuant to Section 8.13 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for conditional use permits.
HISTORY
On May 15 2001, Guy Caspers, applicant and Neil Jensen, property owner, submitted an application for a conditional
use permit to construct a 3,000 square foot chiropractic office located at 103 3' Ave NW, which is in a C -5 district.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June
7", 2001.
3. At the public hearing held, no neighbors were present to object nor had staff received any written objections.
4. The property is located within the designated 100 year flood plain. There will be altering of the flood plain area
but the grading will not impact the floodway.
RECOMMENDATION
The Planning Commission, on June 19, 2001, voted to recommend approval of the conditional use permit with the
following conditions:
1. Reduce the parking so they do not "over pave" the property, or consider a shared
parking agreement with the lot to the west when it is sold.
2. Plant the required trees within 6 months of the certificate of occupancy.
3. Provide for lighting that matches the downtown lighting standards.
4. All parking must be paved at the time of the certificate of occupancy.
5. Sewer and Water (SAC/WAC) charges will be due at the time of building permit
($1,750).
6. Submit drainage plans at the time of building permit. The plans must be approved
by the City Engineer.
7. Special attention must be given to the electrical lines in the area, because they
contain very high voltage.
8. Water services are available for each lot, although they are small lines and may not
accommodate uses such as lawn irrigation.
9. If any services lines are to be moved, this would be at the owner's expense.
•
Respectfully submitted,
William Arndt Chairman
Hutchinson Planning Commission
cc: Neil Jensen, Property owner Guy Caspers, Applicant
4(c)l
0
RESOLUTION NO. 11743
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO CONSTRUCT
A CHIROPRACTIC OFFICE ON A LOT THAT IS ZONED C -5, AS
REQUESTED BY GUY CASPERS,103 3 1D AVE NW.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
Neil Jensen, property owner and Guy Caspers, applicant have made application to the City Council for a
Conditional Use Permit under Section 8.13 to construct a 3,000 square foot chiropractic office building in
a C -5 district, with the following legal description:
Lots 6 -10, Blk 22, North one -half of City, Hutchinson, MN
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
• 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
1. Reduce the parking so they do not "over pave" the property, or consider a shared
parking agreement with the lot to the west when it is sold.
2. Plant the required trees within 6 months of the certificate of occupancy.
3. Provide for lighting that matches the downtown lighting standards.
4. All parking must be paved at the time of the certificate of occupancy.
5. Sewer and Water (SAC/WAC) charges will be due at the time of building permit
($1,750).
6. Submit drainage plans at the time of building permit. The plans must be approved
by the City Engineer.
7. Special attention must be given to the electrical lines in the area, because they
contain very high voltage.
8. Water services are available for each lot, although they are small lines and may not
accommodate uses such as lawn irrigation.
• 9. If any service lines are to be moved, this would be at the owner's expense.
4(c)4
•
•
•
Resolution No. 11743
Guy Casper- Chiropractic office
June 26, 2001
Page 2- CUP
Adopted by the City Council this 26" day of June, 2001.
ETA III a Oku
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
4(c)4
0
MEMORANDUM
DATE: June 20, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A PRELIMINARY PLAT TO REPLAT 5 LOTS INTO 2 FOR THE
CONSTRUCTION OF A CHIROPRACTIC OFFICE IN A C -5 DISTRICT, AS REQUESTED BY
GUY CASPERS, 103 3 0.D AVE NW.
Pursuant to Section 320 of the Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary plat.
HISTORY
On June 1, 2001, Neil Jensen, owner and Guy Caspers, applicant, submitted a preliminary plat application to replat 5
lots into 2, which will be known as Jacob's First Addition located 103 3' Ave NW (lots 6 -10).
FINDINGS OF FACT
• 1. The required application was submitted and the appropriate fee was paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June
7 ", 2001.
3. Applicant is applying for a site plan and flood plain alteration permit at the same time as this request.
RECOMMENDATION
The Planning Commission, on June 19, 2001 voted to recommend approval of the preliminary plat with the following
conditions:
l . The applicant must submit and gain approval for the final plat before a certificate of
occupancy will be issued for the building.
2. The final plat must provide for an additional easement for accessing the car wash's
service lines, which will be agreed upon by Guy Caspers and the owner of the car wash.
Respectfully submiitt yI
William Arndt, Chairman
Hutchinson Planning Commission
cc: Neil Jensen, property owner Guy Caspers, applicant
•
4(c)5
0
RESOLUTION NO. 11744
RESOLUTION GIVING APPROVAL OF A PRELIMINARY PLAT TO BE KNOWN AS
JACOB'S FIRST ADDITION LOCATED EAST OF JAMES STREET AND NORTH OF 3rd AVE
AS REQUESTED BY GUY CASPERS
WHEREAS, Guy Caspers, has submitted a preliminary plat to be known as Jacob's First Addition
of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and
all proceedings have been duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and
requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described land in McLeod County, to -wit;
Lots 6, 7, 8, 9, 10, except the South 10.00 feet of said Lot 10, Block 22, North One -Half,
City of Hutchinson
• BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
That said preliminary plat of Jacob's First Addition is hereby approved and accepted by the
City as being in accord and conformity with all ordinances, City plans and regulations of
the City of Hutchinson and the laws of the State of Minnesota subject to the following
conditions:
a. The applicant must submit and gain approval for the final plat before a certificate of
occupancy will be issued for the building.
b. Applicant must address service line issues with the neighboring property owner.
Adopted by the City Council this 26th day of June, 2001.
ATTEST:
Gary D. Plotz Marlin Torgerson
City Administrator Mayor
•
4(05
0
MEMORANDUM
DATE: June 19'. 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO MOVE THE CHAMBER OF
COMMERCE BUILDING FROM THE PRESENT LOCATION TO 145 GLEN ST. SW, AS
REQUESTED BY RICH WESTLUND.
Pursuant to Section 10.10 of the Zoning Ordinance, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a conditional use permit.
HISTORY
On May 17, 2001 Rich Westlund, applicant and City of Hutchinson, property owner, submitted an application for a
conditional use permit to move the Chamber of Commerce building from its present location to property located at the
northeastern corner of Glen St. and 2 "" Avenue. Any time a building is moved within the City of Hutchinson, a
conditional use permit is required.
FINDINGS OF FACT
• 1. The required application was submitted and the appropriate fee was paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
June 7, 2001.
3. At the public hearing held, no neighbors were present to object nor had staff received any written objections.
4. The City originally purchased the Chamber of Commerce building through the Flood Plain Buy Out
program.
RECOMMENDATION
The Planning Commission voted to recommend approval of the conditional use permit with the following conditions:
I. The moving permit be completed prior to City Council review. (This permit
stipulates the route and signatures from different entities.)
2. There must be sidewalk connections made to the street sidewalks.
3. The sidewalk must repaired after construction.
4. The parking area should be constructed further away from the northern property line
to accommodate snow storage.
5. A drainage plan must be submitted with the building permit.
6. All parking areas must be paved at the time of the Certificate of Occupancy.
7. Footing and foundation plans must be submitted and approved prior to moving the
building.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
cc: Rich Westlund, 470 Campbell Lane NW, Hutchinson, MN 55350
4(c)6
0
I [i �I.Y�3 11 � y y S � ] � l ► L� � f U � f .7
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO MOVE THE CHAMBER OF
COMMERCE BUILDING FROM THE PRESENT LOCATION TO 145 GLEN ST SW,
AS REQUESTED BY RICH WESTLUND.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Rich Westlund, applicant, has made application to the City Council for a Conditional Use Permit under
Section 10.10 to move the Chamber of Commerce Building from the present location to 145 Glen St. SW,
with the following legal description:
Lot 6, Block 11, South half of City, Hutchinson, MN
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
• 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
1. Must follow submitted plans that stipulates the route the building will be moved.
2. There must be sidewalk connections made to the street sidewalks.
3. The sidewalk must repaired after construction.
4. The parking area should be constructed further away from the northern property
line to accommodate snow storage.
5. A drainage plan must be submitted with the building permit.
6. All parking areas must be paved at the time of the Certificate of Occupancy.
7. Footing and foundation plans must be submitted and approved prior to moving the
building.
•
Adopted by the City Council this 26" day of June, 2001.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
4(c)6
U
MEMORANDUM
DATE: June 19, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT AND A VARIANCE TO CONSTRUCT
A POLE CONSTRUCTED BUILDING IN AN 1 -2 DISTRICT, AS REQUESTED BY NGR, LLC,
LOCATED AT 1025 5"' AVE SE..
Pursuant to Section 7.14 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a conditional use permit and a
variance.
HISTORY
On May 30, 2001, NGR, LLC, applicant and Nelson Properties, property owners, submitted an application for a
conditional use permit to construct a 5,040 square foot pole type building in an 1 -2 district. The variance request is to
decrease the required side yard setback from 20 feet to 10 feet.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
• 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June
7', 2001.
3. At public hearing held, no neighbors were present to object nor had staff received any written objections.
4. The applicants were requesting approval of Phase II with this CUP request, staff recommended to do each
phase separately.
RECOMMENDATION
The Planning Commission voted to recommend approval of the conditional use permit with the following conditions:
1. Tree planting must be completed at a rate of 1 tree per 800 square feet of landscaped
area.
2. Hydrants must be installed along the western property line, in the location identified
on the site plan.
3. Future expansion requires an amendment to the Conditional Use Permit.
4. All driving lanes and parking areas must be paved prior to certificate of occupancy.
5. Drainage must not be increased by the development. The ponding area has been
identified on the site plan.
The Commission also recommends approval of the side yard variance for a circulation drive based on the hardship
that the lot width is narrow and does not meet the present subdivision standards for this district. The lots are
required to be 250 feet in width. This parcel is 160 feet in width.
Respec tfully submitted,
i it�
William Arndt, Chairman
Hutchinson Planning Commission
cc: NGR, LLC, 960 Goebel Circle, Hutchinson, MN 55350
4(c)7
RESOLUTION NO. 11746
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO BUILD A POLE
CONSTRUCTED BUILDING IN AN I -2 DISTRICT AND A VARIANCE TO
DECREASE THE REQUIRED SIDEYARD SETBACK FROM 20' TO 10', AS
REQUESTED BY NGR, LLC LOCATED AT 1025 5 AVE SE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
NGR, LLC, applicant, has made application to the City Council for a Conditional Use Permit under Section
7.14 to build a 60'x84' pole constructed building in an I -2 district and a variance to decrease the required side
Yard setback from 20' to 10' to install a circulation drive, with the following legal description:
Lot 4, Block 1, First Addition to Hutchinson Industrial District, Hutchinson, MN
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
• 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
1. Tree planting must be accomplished at a rate of 1 tree per 800 square feet of
landscaped area.
2. Hydrants must be installed along the western property line, in the location
identified on the site plan.
3. Future expansion requires an amendment to the Conditional Use Permit.
4. All driving lanes and parking areas must be paved prior to certificate of
occupancy.
5. Drainage must not be increased by the development. The pending area has been
identified on the site plan.
•
The City Council also hereby approves the side yard variance for a circulation drive based on the hardship
that the lot width is narrow and does not meet the present subdivision standards for this district. The lots are
required to be 250 feet in width. This parcel is 160 feet in width.
4(c)7
`J
U
•
Resolution No. 11746
NGR, LLC
June 26, 2001
Page 2
Adopted by the City Council this 26" day of June, 2001.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
4(c)7
0
MEMORANDUM
DATE: June 19, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A LOT SPLIT LOCATED AT 1150 13" AVE NW AS REQUESTED BY
HAZEL DANIELS.
Pursuant to Section 12.01, of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for a lot split.
HISTORY
On May 21 ", 2001, Hazel Daniels submitted an application for a lot split of her property located at 1150 13'" Ave NW.
In 1997 a lot split was approved to split the lot in half, which was never recorded with the County. This time the
owner's property would be 20,874 square feet (northeast corner) and the remaining part, the southern and northwest
portion would be 42,455 square feet.
FINDINGS OF FACT
is 1. The required application was submitted and the appropriate fee paid.
2. Both parcels meet the lot size requirements for a R -1 district
RECOMMENDATION
The Planning Commission voted to recommend approval of the lot split with the following conditions:
l . The property owner is responsible for changing the appropriate deeds and the transfer of
title.
2. The accessory building on the split lot can not be used for commercial purposes.
3. The lot line must be at least 6 feet from the accessory building.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
cc: Hazel Daniels, 1150 13 Ave NW, Hutchinson, MN 55350
Sharon Daniels, 1165 13' Ave. NW, Hutchinson, MN 55350
•
4(c)8
RESOLUTION NO. 11747
RESOLUTION APPROVING THE LOT SPLIT FOR PROPERTY LOCATED AT 1150 13" AVE
• NW, AS REQUESTED BY HAZEL DANIELS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Hazel Daniels, property owner, has made application to the City Council for a lot split under Section 12.01
to split a lot with the following legal description:
EXISTING LEGAL DESCRIPTION: Lot 1, Block 2, Krsiean Acres, Hutchinson, MN
DESCRIPTION OF PARCEL A:
That part of Lot I. Block 2. KRSIEAII ACRES, occordlAO to the recorded plat thereof, described
as follows:
Beginning of the hertkeast caner o} sold. Lot 1: thence south", along the salt One of said Of
Lot 1 16&00 fear. thence westerly, parallel with the south gtte of said Lot I o d 124.2 e 16
1 16A0 feet, thence norlhom, to a point on the north Yne of sold Lot I diet
ant 12428 loin
west of t h e northeast corner of sok Lot I: thence easterly, along sold north Ilns of Lot I d
distance of 124.26 Net to the point of EeglnnMF
DESCRIPTION OF PARCEL B:
Lot 1. Block 2, KRSIEAN ACRES, according to the recorded plat thereof, except that part of
Sold Lot I descrMd as follows:
Beginning at the northeast corner of feelthence SOW o thh the Southerly, the of said th e 405 line O Of
• Lot 1 fear. 1 e westerly, p dra l
1 I &00 fast: thence northerly. ortglMrly, to a point on the north One of saki Lql I distant 124.26 feat
west of the northeast corner of sold Lot 1: thence cost", along sold north One of Lot 1 a
.distance of 12426 foot to the point of Mpinttktg. -
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves the lot split with the following conditions:
1. The property owner is responsible for changing the appropriate deeds and the transfer
of title.
2. The accessory building on the split lot can not be used for commercial purposes.
Adopted by the City Council this 26' day of June, 2001.
. ATTEST:
Marlin D. Torgerson
Mayor
4(c)8
Gary D. Plotz
City Administrator
•
MEMORANDUM
•
DATE: June 19'", 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A 6' PRIVACY
FENCE IN THE FRONT YARD, AS REQUESTED BY LEONARD FISCHER, LOCATED AT 850
WALNUT ST.
Pursuant to Chapter 11, Section 10.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use
permit.
HISTORY
On May 15, 2001 Leonard Fischer, property owner, submitted an application for a conditional use permit to install a
6 foot fence in his front yard.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee was paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
June 7, 2001.
3. At the public hearing held, no neighbors were present to object nor had staff received any written objections.
4. After review of the amended request, the City Engineer recommended placement of the fence at
least 5 feet from the northern property line, relocate the corner post to the west or to have a
maximum height of 30" for the first 16 — 20 feet to accommodate traffic lines of sight.
RECOMMENDATION
The Planning Commission, on June 19, 2001, voted to recommend approval of the conditional use permit with the
following conditions:
1. If for any reasons utilities would need to be installed on the property and the fence would be
removed, the replacement would be at the owner's expense.
2. The applicants chose one of the recommended suggestions by the City Engineer.
3. The finished side of the fence must face the exterior lot lines.
4. The fence can not be higher than 6 feet.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
cc: Leonard Fischer, 850 Walnut St., Hutchinson, MN 55350
4(c)9
• RESOLUTION NO. 11748
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR LOCATING A 6'
FENCE WITHIN THE FRONT YARD SETBACK AS REQUESTED BY LEONARD FISCHER
LOCATED AT 850 WALNUT ST.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Leonard Fischer, owner, has made application to the City Council for a Conditional Use Permit under Section
8.17 to place a fence within the front yard setback of their property, with the following legal description:
Lot 1 Block 2, Walnut Ridge Estates, Hutchinson, Minnesota
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
1 The Council has determined that the proposed use is in harmony with the general purpose and intent of the
• Zoning Ordinance and the Comprehensive Plan,
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
1. If for any reasons utilities would need to be installed on the property and the fence would
have to be taken down it would be at the owner's expense.
2. The applicants remove two of the existing posts, starting the fence 15 further west.
3. The finished side of the fence must face the exterior lot lines.
4. The fence can not be higher than 6 feet.
Adopted by the City Council this 26t day of June, 2001.
ATTEST:
Gary D. Plotz
City Administrator
�J
Marlin D. Torgerson
Mayor
4(09
RETAIL "OFF SALE'
$250.00
99tatf of ]ou llllP80ta,
Ca,hnty o J - __McL - __j Hu tchinson - . _ - __,
•
City Council City ......... .... .o( _., .... Hutchinson
To the ................. ............ .............................of the..........................
............. ............................... ..........................State of Minnesota:
Twin Cities Avanti Stores. Inc.
hereby appi.les_ -for a "n.,, for the term of-- year -- - --
f rom ther- -- first - --..._ a.,., o f may .- _...- - -. 200 .1_.. w rit
In Original Packages Only, Non- Intozicating Malt Uquora,
as the same are dsAn@ by Jar, for ansamptiow "Oil' Wuee owtain psmiw in the_.- __. —..__ _.
CIT . J HU TCHIHSO11__ — _ _____ — _
dawibd as faUnre, to -wig. 640 Hig 7 East
onvenience Store
at Which place said appltomt_.- upe^aM.3_1As baalasr of- C ------ --... -- - - --
Gild to that end roproeaN "ate s ti fouases:
That said appU*wW— is a a Wssw. -. -.of the United Staters: of Aced mono! character
er
and repute: had hG-l- --a �t• ^r the age of 11 yon : that he is an off
: ert .__
astabU,hm ss,J for Which the license , U be ieswd it W4 application w groat@.
That said appilaowt— make._s_W4 appUoaUon pwrsuaat and sublsot to aU the tars of the State of
Minnesota had the ordtnancee and regulations of aid CitX ._-- _a pp4oaAU thereto, Whial
are hereby mode a part hereof, and hereby agm obsoree and obey the same:
M w.
•
Recommend approval.
Driver's license I.D. required for purchase.
Steve Madson, Police Chief
Baal applioamt f urtibr states that he w ad nee the holder of, nor has As made appiiesum for, nor
der her intend to make app4eatbw for a Isder" RstaU Dealer's Speotai tax stamp for the sale of
U Liquor.
P. 0. d dd+•er
4�(d)
County of ....... McLeod f
Rpplioation No . .... ........................ _.._.._.._._
Application for License to Sell z 0 B A 0 0 Oat Retail
officer Eagan
The undersigned A4WW ...... of the ........... ........ q1ty .... .. ............................... ..... of. ......... Vii. ..... ......................
,
•
�J
in the county of .................. s1 . _Dakota .. State of MinnePota, HEREBY xm...... dPPLICd-
TIOX FOR LICENSE to be issued to ..... :p1in Cities Avanti Stores, C LC
to sell cigarettes and cigarette papers and wrappers at retail
640 Highway 7 East
in the ....... ....... Ci, Z. Y ............................. _.. of. ............. RuLchlnsan ........ ._.._..___..in said county and #tau for the term of
........ ... ......... one. ... Ylmr. ..... ............................. beAllaning with the......... ............ day of Januar
200_], subject to the lwvs of the State of Minruaota. and .the ordinances and regulations of said
................... Oi tY.._....._........_.__.... of............... .....kiutch1x1.9xxzi.._........ ................._...pertaining thereto, and herewith deposit ...
f. 150.. 00 .............................in payment of the fee therefor,
Dated........ eJ..�......... ........... ._ ............ 0 2141
4(e)
• Memorandum
TO: Mayor and Council
FROM: Brenda Ewin man Resources Coordinator
RE: 2001 Annual City Appreciation Picnic
DATE: June 15, 2001
The 27 Annual City Appreciation Picnic will be held this summer. Generally, the picnic is
scheduled for the Wednesday after the completion of the McLeod County Fair. In keeping with
this past practice, the picnic will be scheduled for August 22, 2001.
An indoor location is preferred in the event of inclement weather. I will reserve either the
Recreation Center or the Civic Arena, depending on availability, for the picnic.
It is requested that the City Council provide staff with direction regarding the date of the picnic
and any proposed changes to the picnic format. If you have any suggestions, special requests, or
instructions regarding this event, please contact me at your convenience.
Thank you for your attention to this matter.
cc: Gary Plotz, City Administrator
•
4(f)
CHANGE ORDER NO. 1
CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 Sheet oft
ONTRACTOR: R & R Excavating
Letting No. 3
Project No. 01 -09
805 Hwy 7 West, Hutchinson MN 55350
Project Location: Century Ave SW
DESCRIPTION OF CHANGE: Furnish and install dowel bars in transverse joints as
p er MnDOT recommendation.
Dated:
Item No.
Spec. Ref.
Item Name
Unit
Quantity
Unk Price
Amount
INCREASE ITEMS:
Division IV- Street Construction and
Restoration
2301
Dowel Bar Assemblies
Lin Ft
1440
$3.60
$5,164.00
2301
Drill and Epoxy Dowel Bars
Each
21
$10.00
$210.00
SUB -TOTAL
$5,394.00
10% P & O
$539.40
TOTAL INCREASE ITEMS
$5,933.40
TOTAL INCREASE
$5,933.40
NET INCREASE ----------------------------- - - - - --
$5,933.40
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $
5,933.40 (add)I(dedust). An extension of -0- days shall be allowed for completion. The original completion date shall
not be changed.
ORIGINAL CONTRACT
AMOUNT
PREVIOUS
ADDITIONSIDEDUCTIONS
THIS
ADDITIONQEDUGTION
TOTAL
$527,465.72
$0.00
$5,933.40
$533,399.12
APPROVED:
Contractor
ATED:
APPROVED:
Mayor
DATED:
PPROVED:
Director of Engineering
DATED:
APPROVED:
City Administrator
DATED:
I
4(g)
CHANGE ORDER NO. 2
CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 shed I a
CONTRACTOR: Duininck Bros, Inc. ILetting No. 6 Pro ct No. 00-17
08 6th St, P O Box 208, Prinsburg MN 66281 -0208 Project Location: Michael Ct NW
Miscellaneous
hanctes and additions to contract
I Dated:
04/1212001
R em
No.
Spec.
Ref.
hem Name
Unit
Quant'
Unit Price
Amount
INCREASE ITEMS
Dale Street: Project No. 00 -16
Adjust castings in sidewalk (Hanson & Vasek)
Relocate Drop Inlet (Juul)
Each
Lump Sum
3
1
$65.00
$405.00
$195.00
$405.00
Michael Court: Project No. 00 -17
Raise sanitary sewer manhole castings (Juul)
Lump Sum
1
$356.00
$356.00
Crow River Rec. Area: Project No. 00 -14
Relocate Hydrant (Juul)
Lump Sum
1
$902.50
$902.50
SUB -TOTAL INCREASE ITEMS
$1,858.50
15 %P &O
$278.76
TOTAL INCREASE
$2,137.28
NET INCREASE
$2,137.28
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of
$ 2,137.28 (add)/(deduct). An extension of -0- days shall be allowed for completion. The original completion dat
hall not be than ed.
ORIGINAL
CONTRACT PREYt01J5 ADI)MONSAW49 GT4ONS
AMOUNT
$297,%4-52 31 _:70
A PPROVED:
C ntol
DATED:
THIS TOTAL
ADDITIONAMOMM t
$2,13T 28 $311,555;50
APPROVED:
Mayor
DATED: — O
PPROVED:
ct r of En)ine0ring
TED:
APPROVED:
City Administrator
DATED: —� -
r
L
4 (h;
• RESOLUTION NO. 11754
CITY OF HUTCHINSON
SPONSORING UNIT OF GOVERNMENT RESOLUTION
WHEREAS, pursuant to the provisions and requirements of the Rural Development Act, the
local governing unit is required to issue a Sponsoring Resolution on behalf of businesses
requesting financing through the Southwest Minnesota Foundation's partnerships with the State
of Minnesota's Challenge Loan Program; and,
WHEREAS, this body has received a request to issue a resolution on behalf of Cedar Crest; and,
WHEREAS, it is consistent with the purpose of this local governing unit to encourage
employment, enhance the tax base, and create more opportunity for its residents.
NOW, THEREFORE BE IT RESOLVED, by the Hutchinson City Council as a local governing
unit supports the project submitted by Cedar Crest to the Southwest Minnesota Foundation's
partnership with the State of Minnesota Challenge Loan Program.
Adopted this 26` day of June, 2001, by the Hutchinson City Council.
•
Marlin Torgerson, Mayor
ATTEST:
Gary D. Plotz, City Administrator
•
8 (a)
RESOLUTION NO. 11749
40 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 1
PROJECT NO. 01 -01
S.A.P. 133- 117 -11
WHEREAS, it is proposed to improve School Road SW from McDonald Drive SW to TH 7
by milling and overlay construction and appurtenances.
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost
of the improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
THAT, the proposed improvement be referred to the Director of Engineering for study and
that he is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is feasible and as to whether it should
best be made as proposed or in connection with some other improvement, and the estimated cost
of the improvement as recommended.
Adopted by the Council this 26th day of June 2001.
•
Mayor
City Administrator
•
8(b)
HUTCHINSON ENGINEERING /PUBLIC WORKS DEPARTMENT
Hutchinson City Center / 111 Hassan Street SE / Hutchinson MN 55350 -2522 / 320 - 234-4209 / FAX 320 -234 -4240
ENGINEERING REPORT
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering /Public Works
DATE: June 13, 2001
SUBJECT: Letting No. 1 /Project No. 01 -01
S.A.P. 133 - 117 -11
I have studied the following areas and find that the proposed projects are feasible and recommend they be
constructed.
•
Project No. 01 -01 School Road SW from McDonald Drive SW to TH 7 by milling and overlay construction
and appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$155,688.60
Engineering ;;
$17,124.64
Administration
$9,340.72
FiscaULegag/lntdrest
$4,670.36
ESTIMATED TOTAL
$186,824.32
ESTIMATED FUNDING
TOTAL
Assessable Cost
$0.00
Deferred Assessable Cost
$0.00
City- Bonded
$31,135.72
City - Water Funds
$0.00
City — Sewer Funds
$0.00
City — Parking Lot Fund
$0.00
City— TIF
$0.00
MSA
$155,688.60
Mn[DOT
$0.00
ESTIMATED TOTAL
$186,824.32
0 cc: Cal Rice - Engineering Department
le: Letting No. 1 /Project No. 01 -01
8(b)
RESOLUTION NO. 11750
• RESOLUTION RECEIVING REPORT, WAIVING HEARING AND ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
CITY OF HUTCHINSON
LETTING NO. 1
PROJECT NO. 01 -01
S.A.P. 133- 117 -11
WHEREAS, a certain petition requesting the improvement of School Road SW from
McDonald Drive SW to TH 7 by milling and overlay construction and appurtenances., was duly
presented to the council on the 26th day of June, 2001; and
WHEREAS, pursuant to resolution of the council adopted June 26th, 2001, a report has
been prepared by the Director of Engineering with reference to the improvement, and this report
was received by the council on June 26th, 2001.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The council finds and determines that said improvement is to be funded in full by
Municipal State Aid and City Funds and a hearing is hereby waived.
• 2. Such improvement is hereby ordered as proposed in the council resolution adopted
June 26th, 2001.
2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall
prepare plans and specifications for the making of such improvement.
Adopted by the Council this 26th day of June, 2001.
Mayor
City Administrator
L
8 (b)
RESOLUTION NO. 11751
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 1
PROJECT NO, 01 -01
S.A.P. 133-117-11
WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of
School Road SW from McDonald Drive SW to TH 7 by milling and overlay construction and
appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are
hereby approved.
2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an
advertisement for bids upon the making of such improvements under such approved plans and specifications.
The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids
will be received by the City Administrator until 10:00 am on Friday, July 20th, 2001, at which time they will be
publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and /or
Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday,
July 24th, 2001, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder
whose responsibility is questioned during consideration of the bid will be given an opportunity to address the
Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of
• Engineering and accompanied by cash deposit, cashiers check, bid bond or certified check payable to the
City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 26th day of June, 2001.
Mayor
City Administrator
u
8(b)
RESOLUTION NO. 11752
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 5 /PROJECT NO. 01 -18
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for
the improvement of:
Project No. 01 -18 South Grade Road — Sanitary Sewer Collector - School Road SW to
Lakewood Drive SW by construction of trunk sanitary sewer, trunk
watermain, street reconstruction and appurtenances;
and bids were received, opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Bidder Amount Bid
Hawkeye Enterprises Inc of Watertown SD $646,829.27
Duininck Bros Inc of Prinsburg MN $694,882.15
MidStates Utilities of Slayton MN $769,219.00
and whereas, it appears that Hawkeye Enterprises Inc of Watertown SD is the lowest responsible
bidder.
• NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a
contract with Hawkeye Enterprises Inc of Watertown SD, in the amount of $646,829.27, in the name
of the City of Hutchinson, for the improvement contained herein, according to the plans and
specifications therefor approved by the City Council and on file in the office of the Director of
Engineering.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful
bidder shall be retained until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 26th day of June, 2001.
Mayor
• City Administrator
8 (c)
