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cp04-22-2008 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL • TUESDAY, APRIL 22, 2008 1. CALL TO ORDER— 5:30 P.M. 2. INVOCATION Rev. Todd Harris, Oak Heights Covenant Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF APRIL 8, 2008 Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON HOUSING & REDEVELOPMENT BOARD AUTHORITY MINUTES FROM MARCH 18, 2008 2. PUBLIC LIBRARY BOARD MINUTES FROM FEBRUARY 25, 2008 3. HUTCHINSON PLANNING COMMISSION MINUTES FROM MARCH 18, 2008 • 4. JOINT PLANNING BOARD MINUTES FROM FEBRUARY 20, 2008 5. CITY OF HUTCHINSON FINANCIAL REPORT FOR MARCH 2008 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR MARCH 2008 (b) RESOLUTIONS AND ORDINANCES L RESOLUTION NO. 13377 — RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY 2. RESOLUTION NO. 13378 — RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY 3. RESOLUTION NO. 13388 - RESOLUTION FOR PURCHASE (SHELTER MATERIALS, BIODIESEL, UNLEADED GAS) 4. RESOLUTION NO. 13387 — RESOLUTION REVISING CITY OF HUTCHINSON 2008 FEE SCHEDULE 5. ORDINANCE NO. 08 -0499 — AN ORDINANCE ADOPTING THE 2006 EDITION OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE (SECOND READING AND ADOPTION) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW TENT SALES OF FIREWORKS LOCATED AT WALMART, 1300 HWY 15 SOUTH, REQUESTED BY TNT FIREWORKS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 40 13376) 2. CONSIDERATION OF RIVER OVERLAY DISTRICT DESIGN STANDARDS ORDINANCE AND DISTRICT BOUNDARIES WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION CITY COUNCIL AGENDA —APRIL 22, 2008 (WAIVE FIRST READING OF ORDINANCE NO. 08 -0500 AND SET SECOND READING AND ADOPTION FOR MAY 13, 2008) (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR TRUNK HIGHWAY 15 AND NORTH HIGH DRIVE ROUNDABOUT PROJECT (LETTING NO. 1, PROJECT NO. 08 -01) — ORDERING PREPARATION OF REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING FOR HEARING ON IMPROVEMENT) (e) CONSIDERATION FOR APPROVAL OF PREMISES PERMIT_RENEWAL APPLICATIONS FOR MCLEOD COUNTY VOITURE 414 40 &8 LOCATED AT 35 3 AVENUE SE AND ELKS LODGE 2427 LOCATED AT 720 HWY 7 EAST TO OPERATE GAMBLING DEVICES (fl CONSIDERATION FOR APPROVAL OF ENGINEERING REPORT FOR 5' AVENUE SE RAILROAD TRESTLE BRIDGE REPLACEMENT (g) CONSIDERATION FOR APPROVAL OF AIRPORT FIXED BASE OPERATOR CONTRACT AGREEMENT (h) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR WASTEWATER TREATMENT FACILITY DRIVE UPGRADE FOR EXISTING BELT FILTER PRESSES (LETTING NO. 15, PROJECT NO. 08 -15) (i) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR RICHARD SIEPEL, THE COUNTRY STOP, LOCATED AT 945 SOUTH HWY 15 0) CONSIDERATION FOR APPROVAL OF PARADE PERMIT FOR FOUNDATION FOR CHALLENGED CHILDREN ON MAY 17, 2008 • (k) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO TNT FIREWORKS FROM JUNE 22, 2008 TO JULY 5, 2008, IN THE WALMART PARKING LOT (l) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR DAN BLACKWELL AND RICHARD KOSEK TO ATTEND THE MIDWEST COMPOST SCHOOL IN AMES, IOWA FROM JUNE 9-11,2008 (m) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR MILES SEPPELT TO ATTEND THE INTERNATIONAL CONFERENCE ON BUSINESS INCUBATION IN SAN ANTONIO, TEXAS, FROM MAY 3 — 7, 2008 (n)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION OF ISSUING OFF -SALE 3.2 MALT LIQUOR LICENSE TO ERICKSON OIL PRODUCTS, INC. LOCATED AT 1100 HWY 15 SOUTH Action — Motion to reject — Motion to approve (b) CONSIDERATION OF ISSUING ON -SALE CLUB LIQUOR LICENSE TO FRATERNAL ORDER OF EAGLES LOCATED AT 1000 HWY 7 WEST Action — Motion to reject— Motion to approve (c) CONSIDERATION OF ITEMS FOR 2008 PAVEMENT MANAGEMENT PROGRAM PHASE 1 PROJECT (LETTING NO. 4, PROJECT NO. 08 -04) — ADOPTING ASSESSMENT, ACCEPTING BID AND AWARDING CONTRACT CITY COUNCIL AGENDA —APRIL 22, 2008 Action — Motion to reject— Motion to approve • (d) CONSIDERATION OF NORTHEAST TRUNK STORM SEWER PHASE 2 (LETTING NO. 2, PROJECT NO. 08-02) — ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS, APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS) Action — Motion to reject — Motion to approve 8. COMMUNICATIONS, REQUESTS AND PETITIONS 9. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 08-0495 —AN ORDINANCE EXTENDING ON -SALE INTOXICATING LIQUOR SALES TO 2:00 A.M. (SECOND READING AND ADOPTION) Action — Motion to reject — Motion to approve 10 (a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 08 -0501 — AN ORDINANCE REGULATING OTHER UNLAWFUL ACTS RELATED TO LIQUOR SALES Action — Motion to reject — Motion to approve (b) CONSIDERATION OF SETTING 2009 BUDGET WORKSHOP Action - 1. MISCELLANEOUS . ADJOURN 40 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, APRIL 8, 2008 1. CALL TO ORDER — 5:30 P.M. ayor 0 ca e t e meeting to order. Members present were Casey Stotts, Kay Peterson, Bill Arndt and Jim Haugen. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Todd Harris, Oak Heights Covenant Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS Tim Kerkvliet, 415 Kay Street, presented before the Council. Mr. Kerkvliet made comments on the proposed ordinance change to extend liquor sale hours to 2:00 a.m. Mr. Kerkvliet is opposed to such an extension in hours. John Hartzler, 19438 Sioux Hills Road, presented before the Council. Dr. Hartzler moved to Hutchinson a few years ago because he thinks it is a beautiful city with a lot to offer. Dr. Hartzler made comments in opposition to extending the liquor sale hours to 2:00 a.m. Steve Sherman, 15 Academy Lane, presented before the Council. Mr. Sherman urged the Council to deny extending liquor sales to 2:00 a.m. Mark Landreville, Lamplighter Lounge II owner, presented before the Council. Mr. Landreville noted that he has conducted some local research which negates some of the information presented earlier. Mr. Landreville, the original requestor of extending liquor sale hours, noted that he has received encouragement to the extension in liquor sale hours. MINUTES (a) REGULAR MEETING OF MARCH 25, 2008 Motion by Arndt, second by Peterson, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR MARCH 2008 2. PLANNING, ZONING AND BUILDING DEPARTMENT MONTHLY REPORT FOR MARCH 2008 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13374 — RESOLUTION RELEASING PLEDGED SECURITIES FROM BREMER BANK, N.A. 2. RESOLUTION NO. 13375 — RESOLUTION RELEASING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST COMPANY 3. ORDINANCE NO. 08 -0499 — AN ORDINANCE ADOPTING THE 2006 EDITION OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR APRIL 22, 2008) • (c) CONSIDERATION FOR APPROVAL OF ISSUING MASSAGE LICENSE TO JENNIFER MAGALLON LOCATED AT 18 MAIN STREET SOUTH 5CJ CITY COUNCIL MINUTES — APRIL 8, 2008 (d) FIREWORKS FROM JJUNE APP 2 08 TO JULY ISS UIN G O TNT 0 8, IN THE WALMART PARKING LOT • (e) CONSIDERATION FOR APPROVAL OF PREMISES RENEWAL APPLICATION FOR AMERICAN LEGION POST 96 LOCATED AT 35 3 AVENUE SE TO OPERATE GAMBLING DEVICES SEWER PHASE (f) 2 CNSIDERATION FOR -LETTING NO. 2 PROJE N F NI PROJECT NO 8 02 ORDER PREPARATION O REPORT ON IMPROVEMENT AND RECEIVING REPORT AND CALLING FOR HEARING) (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(b)3 and 6(d) were pulled for separate action. Motion by Stotts, second by Peterson, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(b)3 had further discussion. Mayor Cook asked that Fire Chief Brad Emans explain the purpose of the International Property Maintenance Code. Chief Emans explained that the International Property Maintenance Code is a tool to be used in how to regulate and establish minimum standards for properties. Motion by Haugen, second by Arndt, to approve Item 6(b)3. Motion carried unanimously. Item 6(d) had further discussion. Gary Plotz, City Administrator, requested that this item be tabled due to the applicant having a Conditional Use Permit in process. Motion by Haugen, second by Stotts to table Item 6(b)3 to April 22, 2008. Motion carried unanimously. • PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS, REQUESTS AND PETITIONS 9. UNFINISHED BUSINESS (a) O SAL 0 E INTOXICATING LIQUOR SALES O� 0 A.M. (SEC O RDINAN C E (SECOND READING AN ADOPTION) Mayor Cook noted that at the previous meeting the first reading was approved by a 3 -2 vote for a six -month trial period. Marc Sebora, City Attorney, clarified that prior to the City Code being recodified in 2004, there was an ordinance on the books that made it unlawful for patrons to consume liquor after the last hour of sale, that required all containers to be off of tables by the last hour of sale and that required all patrons to leave the premises by the hour of the last sale. In addition, Mr. Sebora located language drafted by the League of Minnesota Cities that some other cities have adopted that pertain to when patrons can remain in liquor establishments (30 minutes after liquor sales end). Council Member Peterson noted that she was in favor somewhat of the League's proposed language. Council Member Peterson stated that after she thought about it, extending liquor sales to 2:00 a.m. is not a good idea. Council Member Stotts proposed allowing the establishments remain open until 2:00 a.m., however not have liquor available for sale. Mark Landreville proposed that language in an ordinance allow for only one drink to be purchased at last call, which is typically 15 minutes before closing time. Mr. Landreville noted that due to the downward spiral of the economy he is trying to increase sales. Council Member Arndt noted that he spoke to the clubs in town and they have no intention or interest in selling liquor until 2:00 a.m. • Council Member Haugen noted that the citizens that he has spoken to believe that extending liquor sales to 2:00 a.m. is not in the best interest of the city. 2 5 (�) CITY COUNCIL MINUTES —APRIL 8, 2008 Motion by Stotts, second by Peterson, to table this item. MarkLandreville provided a petition that he had • circulated at his restaurant which included 297 signatures of patrons that were in favor of extended liquor sale hours. Motion carried unanimously. Motion by Stotts, second by Peterson, to draft an ordinance using LMC model language allowing for a 30- minute closing time (drinks off the table and patrons out the door) after the last sale of liquor at 1:00 a.m. Discussion was held related to when last sales should occur and how long patrons should remain in the establishment. Roll call vote was taken: Haugen — aye; Arndt — nay; Peterson — aye; Stotts — aye; Cook — aye. Motion carried 4 to 1. (b) CONSIDERATION FOR APPROVAL OF UPDATED CITY SPECIAL ASSESSMENT POLICY Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that this revised policy follows League of Minnesota Cities model language and is in accordance with Minnesota statutes. The City's Resource Allocation Committee has aided in preparing and reviewing the revised policy. The policy establishes an equitable manner of recovering and distributing the cost of public improvements. This policy establishes basic procedures to follow when establishing special assessments. Mayor Cook noted that the fee schedule will need to be revised. Kent Exner noted that the revised fee schedule will be brought forth at the next Council meeting. Motion by Peterson, second by Stotts, to approve updated City special assessment policy. Motion carried unanimously. 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF SELLING ENGINE #9 AS REQUESTED BY THE HUTCHINSON FIRE DEPARTMENT • Brad Emans, Fire Chief, presented before the Council. Chief Emans noted that Engine #9 is a 1982 LaFrance fire truck. Chief Emans requested that the Council authorize the fire department to attempt to sell the fire truck on either e -bay or Craig's list to allow for the best opportunity to sell the truck and have a nationwide audience bidding on it. Motion by Peterson, second by Cook, to approve selling Engine 49 on e -bay or Craig's List at a minimum bid of $7500.00. Motion carved unanimously. (b) CONSIDERATION FOR APPROVAL OF REVISING HUTCHINSON UTILITIES COMMISSIONERS' SALARIES Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that the Hutchinson Utilities Commission has brought forth a request to the Council requesting that the board members' salaries be increased. Currently HUC Commissioners receive a monthly salary of $439.90. The request of the HUC is to increase the board members' salaries to $665.00 per month, with the President of the HUC receiving a monthly salary of $1000.00. The last increase the HUC received was in 1994. Mr. Sebora provided information on the accomplishments of the HUC and the benefit they provide to the citizens and ratepayers of the City of Hutchinson. Council Member Stotts inquired what the vote was by the Commission to ask for this request. Mr. Sebora's recollection was that it was a unanimous vote. Mayor Cook noted that when he reviewed the request he compared the HUC's role to the City Council. Mayor Cook noted that the HUC currently gets paid the same as the Council, however the Council meets more often and are on many more committees. In addition, the Council has a broader depth of items they need to deal with. Mayor Cook feels that, while the mayor's pay seems fair when compared to other cities, if any salaries should be increased, the other Council Members' salaries should be raised as opposed to the HUC Commissioners because they appear to be a little low. Council Member Stotts noted that he feels that serving on the Council is a privilege and he was surprised to find out that compensation is part of being a Council Member. Council Member Stotts noted that there are 5ta) CITY COUNCIL MINUTES — APRIL 8, 2008 several other boards /commissions within the city that put in a lot of time and hard work and receive no compensation. Council Member Peterson noted that she feels that HUC Board Members should not be paid • more than City Council Members. Council Member Haugen asked if staff could research what other HUC Commissions' salaries are. Council Member Arndt noted that the Council has many more meetings than the HUC. The salaries of the HUC appear to compensate for one meeting per month. Motion by Arndt, second by Stotts, to deny revising Hutchinson Utilities Commissioners' salaries. The entire Council noted that they all recognize the hard work and value that the HUC provides and this motion in no way reflects that they do not. Marc Sebora reviewed again the uniqueness of the HUC, such as the pi eline project and the fact that the City Charter states that only the HUC will be compensated. Council Member Stotts also noted that due to the current budget situation, now is not the time to consider salary increases for anyone, including elected officials. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF TKDA CONSULTING SERVICES AGREEMENT FOR 2008 RUNWAY SAFETY IMPROVEMENTS John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that longitudinal cracks have developed on the runway at the airport which is causing issues to aircraft. The consulting firm, TKDA, has submitted a proposal for preliminary and design engineering services to improve the runway. The project will consist of crack filling the cracks. The project is estimated at $100,000 with $95,000 coming from federal funds and the remaining $5000 from City funds. Motion by Stotts, second by Arndt, to approve TKDA consulting services agreement for 2008 runway safety improvements. Motion carried unanimously. (d) PRESENTATION OF PUBLIC WORKS 2007 YEAR END REPORT Kent Exner, City Engineer, provided a presentation on the public works group year end report. The Public Works group consists of the engineering, operations & maintenance and water & wastewater departments. Mr. Exner reviewed the accomplishments and goals of the departments and also reviewed future proposed • upcoming projects. John Olson also noted that a long -term cemetery employee, Bob Deal, passed away earlier thus year. Mr. Deal contributed much to the cemetery and he will be sadly missed. (e) CONSIDERATION FOR APPROVAL OF LETTER TO RESIDENTS SUPPORTING AN INCREASE IN STATE FUNDING FOR LOCAL GOVERNMENT AID Gary Plotz, City Administrator, presented before the Council. Mr. Plotz noted that the legislature has discussed local &oveinment aid for years. As a reminder, last year the governor vetoed a tax bill that included restoration of $70 million of the LGA cuts. Currently, there is legislation being considered that would restore $90 million to the local government aid program. This would help keep property taxes in line and help the city continue to provide the services that are expected. To encourage the bill along in the House, a letter has been proposed to send out to all city residents requesting them to contact Rep. Ron Shimanski and other key legislators to ask them to support House File No. 3756. This proposal is supported by the Coalition of Greater Minnesota Cities, the League of Minnesota Cities and other agencies. It is important that our legislators hear from the public and not only elected/city officials. It was proposed to have all City Council Members sign the letter. Motion by Stotts, second by Peterson, to approve sending letter to residents supporting an increase in state funding for local government aid signed by all City Council Members. Motion carried unanimously. This letter will also be submitted to the Hutchinson Leader as a letter to the editor. 11. MISCELLANEOUS Larry Erickson, 630 O Avenue SW, presented before the Council. Mr. Erickson asked for clarification of how assessments will be configured for improvements. Kent Exner explained how the assessments are figured for corner lots and how configurations of maintenance projects compare to full reconstruction • projects. Full reconstruction projects are 100% assessed and maintenance projects are split 50/50 between the City and property owners. 0 5 ��� CITY COUNCIL MINUTES —APRIL 8, 2008 Bill Arndt — Council Member Arndt thanked residents for picking up trash from the sidewalks /green space • after the snow melted. Council Member Arndt also requested that a dedication of the new Hwy 7 pedestrian underpass be scheduled. Kent Exner noted that a dedication will be held for the underpass, as well as for the Crow River Dam and an Open House at the water treatment plant. Gary Plotz — Mr. Plotz reminded the Council of the Policy Governance Retreat scheduled for April 11 -13, 2008, at the City Center. Kent Exner — Mr. Exner reviewed the Hwy 7 detour with the project starting April 14, 2008. Steve Cook — Mayor Cook noted that he and the EDA Director attended the legislature today on the JOBZ program. The House & Senate are working on a bill that addresses some issues raised by the State Auditor. 12. ADJOURN Motion by Arndt, second by Stotts, to adjourn at 7:50 p.m. Motion carried unanimously. • E Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, March 18, 2008, 7:00 AM Minutes . 1. CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky Felling, Joel Kraft and Ruth Kimball. Staff Present: Jean Ward and Judy Flemming. 2. MINUTES OF THE HRA BOARD MEETING ON FEBRUARY 19, 2008 Becky Felling moved to approve the Minutes as written. Joel Kraft seconded and the motion carried unanimously. FINANCIAL REPORTS Joel Kraft moved to approve the Financials Reports. Ruth Kimball seconded and the motion carried unanimously. 4. PARK TOWERS Jean Ward updated the Board on the renovations at Park Towers. Bid opening will be April I". � - Becky Felling moved to approve the HRA Entry Cost Assistance Ubben Loan #CW8E for an Existing Home contingent to the Loan Review Committee's approval. Ruth Kimball seconded and the motion carried unanimously. 6. YEAR END REPORT Jean Ward reviewed with the Board the HRA Year End Report. • 7. SCHOOL CONSTRUCTION UPDATE Diane Sorensen updated the Board on the showings of the school construction house and the housing market in general. 8. COMMUNICATIONS a. FYI: NAHRO Legislative Update b. FYI: Star Tribune Article, "Paulson says US blueprint calls for stronger oversight of mortgage lenders." c. Jean Ward reviewed with the Board the SCDP Application criteria for the next rehab project d. FYI: SWMNHP Letter Re Potential Redevelopment Sites 9. ADJOURNMENT There being no other business, Chairman Casey Stotts declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director f Becky Felling, • March 18, 2008 Minutes Page 1 of 1 06N Minutes Hutchinson Public Library Board Monday, February 25, 2008 • Members present: John Paulsen, Ann Vance, Abby Dahlquist, Janet Vacek, Guy Stone, Yvonne Johnson, and Mary Henke, Ex- Officio Members absent: Kay Peterson John called the meeting to order. The minutes were approved and seconded. National Library Week Author Visit. Annette Atkins, professor at the College of St. Benedict's, St. Joseph, MN, has agreed to give a presentation on Tuesday, April 15, 7:00 pm. Her fee is $100 plus mileage. She has been nominated for a Minnesota Book Award. Some publicity will begin soon with ongoing publicity until the event. Her newest book is "Creating Minnesota ". Also, there will be drawings ( "give away ") of children's and adult books during National Library Week. Library Services to Seniors. • Mary attended a MELSA sponsored presentation by Dr. Gene Cohen, Director on Aging and Gerontology - Georgetown University. His comments focused on how the image of aging has changed and how there is an increased interest in aging issues. Dr. Cohen suggested that as people age, there's deeper thinking, both sides of the brain start working together, and maturing of cognitive intelligence occurs. To stimulate these processes he suggested ways to challenge the brain (social portfolio) while considering these variables: high & low mobility, high energy & low energy and group & individual • efforts. One of Dr. Cohen's books is "The Maturing Mind ". Library opportunities that resulted from the information gained from this presentation include: Memoir writing, book discussion groups, developing a resource collection to expand senior's horizons and materials for discovering latent talents, career reevaluation, and brain fitness. Senior services seem more successful when approached through partnering. Mary will invite interested senior organizational leaders to "brainstorm" on the topic of library services to seniors. Board Reappointments. Mary has completed the paperwork to reappoint John Paulsen and Janet Vacek. It will now go on the city council agenda. Library Legislative Day on February 27, 2008. Mary does not plan to attend since it's a bonding year and the session will be focused on that type of funding. Donations. Mary commented that the family of Joseph Marquardt, an avid library user, has donated one of his sketches to the library in his memory. Additionally, the Friends of the Library covered the cost of the purchase of DVD's and books on CD for last year. Next meeting: Monday, March 24, 2008 at 4:30 pm. Meeting adjourned. • Respectfully submitted, Yvonne Meyer Johnson, Co-secretary cXca�)a- MINUTES • HUTCHINSON PLANNING COMMISSION Tuesday, March 18, 2008 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m. with the following members present: Chris Kovacic, John Lofdahl, Jim Haugen, Mike Flaata, Farid Currimbhoy and Chairman Otteson. Absent: Christie Rock Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer, Miles Seppelt, EDA Director, John Olson, Public Works Manager and Bonnie Baumetz, Planning Coordinator PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated February 19, 2008 Mr. Lofdahl moved to approve the consent agenda as submitted. Seconded by Mr. Haugen. The consent agenda was approved unanimously • 4. PUBLIC HEARINGS a) PRELIMINARY AND FINAL ONE LOT PLAT OF PEACE LUTHERAN CHURCH ADDITION, CONDITIONAL USE PERMIT TO ALLOW EXPANSION OF THE CHURCH, AND SETBACK VARIANCE, REQUESTED BY PEACE LUTHERAN CHURCH, 400 FRANKLIN ST. S.W. Chairman Otteson opened the hearing at 5:40 p.m. with the reading of publication #7662 as published in the Hutchinson Leader on March 6, 2008. Ms. Bowers commented on the request for a one lot plat, conditional use permit and variance. The plat would combine the existing residential size lots on Block 52, South Half of Hutchinson, into one lot to remove lot lines and allow the expansion. Expansion of the church in the R -2 Residential District requires a conditional use permit. She stated the expansion includes an addition for the Little Lambs Daycare, classrooms, offices, fellowship lobby and storage areas. A variance is needed to allow a building setback of 14'10 ", where 25' is required along the east property line. There are significant renovations planned for the existing building. Parking improvements would be completed, including paving existing parking areas. An outdoor play area, landscaping, and stormwater improvements are also proposed. u (D Minutes Planning Commission — March 18, 2008 Page 2 • Ms. Bowers explained In order to grant a variance, the request must meet the standards for granting a variance, including a finding of undue hardship. Staff found the hardship as the existing non - conforming set- back and the present structure was obstructed prior to modem zoning standards and the limited area in which to construct the addition. Ms. Bower commented on the parking requirements and traffic flow. She stated the planning staff recommends approval of the request with the following recommendations: 1. Final plans shall be revised according to the City Engineer memo dated March 10, 2008. Final plans must be approval by the City Discussion followed on recommendation number 2 regarding the sprinkling of the building. The building must be sprinkled according to Fire Code. There was also discussion on the construction staging area and trucks parking in the R -2 District during construction. Ms. Bowers stated the zoning ordinance does not address construction vehicle parking or staging areas. Ben Stenzel, 20763 230' Street, chairman of the building committee, representing Peace Lutheran Church, explained that the aging building needs upgrades to service the congregation and community. He • commented on the Little Lambs preschool classrooms and lack of playground facility. He stated they need to bring the church up to ADA M Engineer prior to construction. 2. Fire sprinkling of the entire building, including the existing building, is required 3. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness due to the existing non- conforming setback as the structure was constructed prior to modern zoning standards and the limited area in which to construct the addition. The request would not alter the character of the locality as the addition would match the building line on the east. Add revised wording 4. The vacation of the alley between Prince of Peace and the new parking lot north of 4' Ave. SW will be required when title to last adjacent property is sold or granted to the church. As a condition of • the vacation, an easement shall be granted to the City. 5. The new parking lot and adjacent alley north of 4"' Ave. SW shall be paved by October 31, 2008, if the city continues to maintain the alley. 6. Two standard pedestrian warning signs shall be installed by the City on 4' Ave. SW in locations identified by the City for pedestrian safety. The church will be billed for the costs of the signage. 7. Construction staging plan and area shall be provided to the City. Use of the new parking lot north of 4' Ave. SW is discouraged due to concerns of construction traffic crossing 4` Ave. SW. 8. Exterior lighting must be shielded and shall not cause glare to adjacent properties. Discussion followed on recommendation number 2 regarding the sprinkling of the building. The building must be sprinkled according to Fire Code. There was also discussion on the construction staging area and trucks parking in the R -2 District during construction. Ms. Bowers stated the zoning ordinance does not address construction vehicle parking or staging areas. Ben Stenzel, 20763 230' Street, chairman of the building committee, representing Peace Lutheran Church, explained that the aging building needs upgrades to service the congregation and community. He • commented on the Little Lambs preschool classrooms and lack of playground facility. He stated they need to bring the church up to ADA M Minutes Planning Commission - March 18, 2008 Page 3 code and renovate the existing facility. He stated there is a 9 to 12 month construction schedule. They are staging all construction on -site the • southeast comer of the property. There will be a security fence around the preschool area. They will use the parking lot to the north for church parking while construction is in process. Discussion followed on the possibility of development of the former Hantge Funeral Chapel lot. Mr. Stenzel commented on the present use of the Hantge building. Jay Nelson, Architect, explained they designed the building to magnify the 1926 building. He commented on the type of construction of the old portions of the building. He explained they will bring the building together as people pass through the building. The additions will enhance the services the church can provide to the community. The office space will be remodeled, there will be a kitchen expansion and garden entryway. Mr. Flaata made a motion to close the hearing. Seconded by Mr. Kovacic the hearing closed at 6:01 p.m. Ms. Bowers explained the addition to #3 in the resolution. Mr. Lofdahl made a motion to recommend approval of the request with staff recommendations 1 -8 as noted in the resolution and the hardship as noted by staff "the existing non - conforming set -back and the present structure was obstructed prior to modem zoning standards and the limited area in which to construct the addition Seconded by Mr.Haugen, the motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting • held March 25, 2008, in the Council Chambers at 5:30 p.m. b) PRELIMINARY AND FINAL PLAT OF HUNSTAD ADDITION REQUESTED BY DAVE HUNSTAD TO COMBINE TWO LOTS LOCATED ON 13 AVE. N.W. Chairman Otteson opened the hearing at 6:03 p.m. with the reading of publication #7662 as published in the Hutchinson Leader on March 6, 2008. Ms. Bowers explained this request is to combine two lots into one lot in order to construct a detached garage on the easterly portion of the property. She stated the Zoning Ordinance does not allow an accessory building to be constructed on a lot without a principal building, such as a house. There are several easements on the property, including a 75 foot easement with a trail running parallel with Co. Rd. 12. No access will be allowed from CSAH 12 (North High Dr. N.W.) Staff recommends approval of the preliminary and final plat with the following recommendations: 1. The applicant shall record the final plat prior to issuance of any building permits for the accessory building. 2. Application and approval of a building permit is required prior to • any construction of the accessory building. (0�)3 Minutes Planning Commission — March 18, 2008 Page 4 3. The garage shall not exceed 1,000 sq. ft. and shall be constructed • to meet the requirements for accessory buildings in the Zoning Ordinance. 4. No vehicular access is allowed across the trail or onto CSAH 12. Discussion followed on the possibility of this being a buildable lot. Staff stated there is not a true frontage for the second lot. Mr. Haugen made a motion to close the hearing. Seconded by Mr. Lofdahl the hearing closed at 6:07 p.m. Mr. Lofdahl made a motion to recommend approval of the request with staff recommendations 1 -4 as noted in the resolution. Seconded by Mr. Haugen, the motion carried unanimously. Ms. Otteson stated this item will be placed on the City Council consent agenda at their meeting held March 25, 2008, in the Council Chambers at 5:30 p.m. c) CONDITIONAL USE PERMIT TO CONSTRUCT POLE TYPE AIRCRAFT HANGERS IN THE I/C (INDUSTRIAL COMMERCIAL DISTRICT) LOCATED AT THE HUTCHINSON AIRPORT. REQUESTED BY CITY OF HUTCHINSON AIRPORT Chairman Otteson opened the hearing at 6:08 p.m. with the reading of publication #7662 as published in the Hutchinson Leader on March 6, 2008. Ms. Bowers stated the Hutchinson Airport is requesting the conditional • use permit to allow construction of privately owned commercial hangars with pole type construction at the airport. She explained an 80' x 750' area has been designated for the private hangars to be constructed within the next couple of years. Space sizes to be leased by private parties would range from 50' x 50' to 80' x 80'. The first structure to be built has been requested by AJA Aviation and will be 66'x 72' pole type building. Staff would recommend approval with the following conditions 1. The proposal would meet the standards for granting a conditional use permit in the I/C district, subject to the stated conditions. 2. The Airport Commission has control over the appearance of hangars to be constructed and appearance of any signage. Separate permits are required for signage through the Building Dept. 3. Construction must comply with Airport Minimum Standards. The maximum number of hangars will be determined by the size of the structures that comply with airport standards within the area identified on the site plan dated February 26, 2008. The minimum size shall be 50' x 50'(2,500 sq. ft). 4. Hangars must meet all relevant building codes. Separate building permits are required for each structure. 5. The Airport does not have access to City water at this time and will continue to use the joint septic system. 6. Verification that the septic system is in compliance must be submitted • by the County Environmentalist. lD&)3 Minutes Planning Commission — March 18, 2008 Page 5 7. The hangars shall not be used for the repair of planes. • 8. Paving is required to the doorway from the existing paved area. 9. There must be emergency service accessibility to the hangars. 10. Staff recommends that additional screening is added to the property. The location and landscape plan shall be reviewed and approved by the City Forester. Discussion followed on the areas that are cropped. Mr. Olson stated they raise crops on vacant portions of the property for revenue. This area is mowed grass. He stated the hangars will be different sizes which will maximize the use of the land. When asked the time frame, Mr. Olson reported AJA Aviation will construct this Spring and complete this Summer. He stated this area was identified by the airport for this use approximately 10 years ago. Mr. Olson stated the septic is adequate. There will be screening on the easterly property edge with evergreens and shrubs for wind break and color. The proposal will go to the Airport Commission this week. The City Forester will provide input. Mr. Olson explained the distance from hangar #3 had to do with the precision instrument approach which is a 750 foot line parallel to the center of the runway. Mr. Kovacic made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 6:18 p.m. Mr. Lofdahl made a motion to recommend approval of the request with staff recommendations 1 -10 • in the resolution. Seconded by Mr. Haugen, the motion carried unanimously. Ms. Otteson stated this item will be placed on the City Council consent agenda at their meeting held March 25, 2008, in the Council Chambers at 5:30 p.m. Mr. Lofdahl abstained from discussion of next item. d) LOT SPLIT AND CONDITIONAL USE PERMIT TO AMEND THE PLANNED DEVELOPMENT DISTRICT FOR CONSTRUCTION OF TWIN HOME LOCATED AT 530/534 HILLTOP DRIVE N.E. SUBMITTED BY CROW RIVER HABITAT FOR HUMANITY Chairman Otteson opened the hearing at 6:19 p.m. with the reading of publication #7662 as published in the Hutchinson Leader on March 6, 2008. Ms. Bowers commented on the homes in the area and the same request as in the past. She explained the homes are similar to the twin homes in the past. She stated a Planned Development District allows flexibility for setbacks and lot widths. The lot area exceeds the size requirements for the twin home project. She commented on the easement along the westerly lot line and the drainage on the property. Staff recommended approval with the following recommendations: r1 U b tai 3 Minutes Planning Commission — March 18, 2008 Page 6 1. The proposal would meet the standards for granting a conditional use • permit. 2. Each unit must have separate water and sewer service. 3. Parkland dedication and SAC/WAC to be collected at the time of building permit. 4. Garages must be 400 square feet or larger. 5. A 6' drainage and utility easement shall be provided along the westerly lot line of the westerly parcel of lot 4, block 1, before issuance of any building permits. 6. Specific consideration for proper drainage between the units is essential. The property owner will be required to complete appropriate drainage for the site prior to final landscaping and sodding. Discussion followed on the requirement of trees. Ms. Bowers stated this development was platted before the boulevard trees were required. She stated Crow River Habitat has been very responsive in working through issues with last house with the neighbors. Julie Craig, 540 Hilltop Dr. NE, stated she would like to see the setback remain at 10 feet for privacy and drainage issues. She asked why can't the builder stay at the original 10 feet. She stated she would like to help with Habitat's construction. Ms. Craig asked if the City could require a white vinyl privacy fence between her lot and the new house. She also requested they fix any grass that may be ruined in construction. Ms. Bowers commented on Habitat working with the neighbors in the past. Ms. Craig asked if there would be drain tiles between the homes. • Dave Horrmann, 780 Roberts St. N.W., Crow River Habitat representative, commented on the past work with the neighbor. He commented on the elevation and the plan to build a swale to bring drainage to the rear of the lot. He explained the roof will drain to the rear. He explained the westerly home will have a 6 foot bump out to provide for a larger family. He commented on the drainage by swale not drain tile for the one foot elevation change. Mr. Exner stated using a swale for drainage is standard and not an issue. He stated he will look at the elevations if needed. The new home will be lower than the adjacent home. Mr. Horrmann stated they will be careful not to damage the neighboring property. He stated if they damage the lawn they will repair the damage. The Crow River Habitat Board will have to look at the fence issue. He explained they would prefer not to put up a fence but he will bring it back to the Board. This house plan is identical to the last home. He stated the narrow width of the lot at 66' makes it difficult to meet the living requirements for the family. The Commission discussed how smaller setbacks are increasingly common in new developments. Mr. Kovacic made a motion to close the hearing. Seconded by Mr. Haugen the hearing closed at 6:38 p.m. Mr. Flaata made a motion to recommend approval of the request with staff recommendations 1 -6 as in the resolution. Discussion followed on the fence request to bring it back to the Habitat Board. Seconded by Mr. Kovacic, the motion carried • unanimously, (Mr. Lofdahl abstaining). Chairman Otteson stated this item w lck 3 Minutes Planning Commission — March 18, 2008 Page 7 will be placed on the City Council consent agenda at their meeting held • March 25, 2008, in the Council Chambers at 5:30 p.m. e) CONDITIONAL USE PERMIT REQUESTED BY AUDREY HOLLATZ TO ALLOW SPECIAL EVENTS BY RESERVATION IN THE R -2 (MEDIUM DENSITY RESIDENTIAL) DISTRICT LOCATED AT 325 HASSAN STREET S.E. Ms. Bowers explained the request. The applicant is requesting a conditional use permit to allow special events by reservation in an owner occupied home at 325 Hassan St. S.E. Her request to amend the zoning ordinance was approved by the City Council on March 1 V The applicant proposes to hold special events by reservation in the lower level of the home. This house, also known as the L.A. Ritter house, was allowed as a bed and breakfast in 1989, however the present owners used it as a residence. The applicant states the hours of operation would be compatible with a residential neighborhood. Typical events would be held on Friday and Saturday afternoons. Private events scheduled in the evening would conclude before 10:00 p.m. Educational events would be held weekday afternoons or evenings, concluding by 9:00 p.m. Staff reviewed and recommends approval with the following conditions: 1. The proposed use meets the standards for granting a conditional use permit. 2. The property shall comply with the requirements of ordinance Section • 154.057, R -2, district and standards in subpart c.11. 3. The proposed use is for special events by reservation only in an owner occupied home. 4. The maximum number of attendees allowed is 40 persons. 5. Hours of operation for special events shall be from 7:00 a.m. to 10:00 P. M. 6. Parking accommodations would be on -site parking spaces adjacent to the garage, on street parking, and off- street parking as permitted by Faith Lutheran Church. 7. Food and beverages shall only be served or provided to event guests. The establishment shall comply with applicable health codes. 8. No alcohol shall be served or provided. There was discussion regarding the use when the property is sold if it will remain the same use. Ms. Bowers stated the conditional use permit runs with the property unless the use ceases for more than a year. No neighbors have expressed concerns to staff. This conditional use permit will allow up to 40 guests. The conditional use permit must be amended if there would be more than 40 guests. Ms. Hollatz, applicant, stated she plans to close on the house on March 28' if approved. She stated she will be happy to be in Hutchinson. She explained the kitchen still needs commercial equipment and she has contacted the MN Dept. of Health. She is hoping to have an open house • Minutes Planning Commission — March 18, 2008 Page 8 the weekend of the Arts and Crafts Festival, Sept. 12 — 13. She agrees to keep events to 40 or less guests. Discussion followed regarding staff requirement number 8 regarding no serving of alcohol. However, if they had invited guests to their home they could serve. The Commissioners agreed number 8 could be taken out of the conditions because they must have a liquor license if needed in the future. Staff stated we would confer with the City Attorney on this condition and revise accordingly. Mr. Flaata made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 6:57 p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations 1 -7 and omitting number 8. Seconded by Mr. Flaata, the motion carried unanimously. Chairman Otteson stated this item will be placed on the City Council consent agenda at their meeting held March 25, 2008, in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS a) DISCUSSION OF RIVER OVERLAY DISTRICT DESIGN STANDARDS Ms. Bowers presented the draft standards and asked for input. She stated the draft is similar to the recommendations in the study. One of the main recommendations in the Hwy 7 Corridor Study is the establishment • of a river overlay district with design standards. Design standards are one of the tools that can be used to achieve the goals of the plan with future development. The design standards incorporate and realize desired community objectives, such as "expressing a riverfront town character by establishing river view corridors ", by translating goals into development standards and requirements by ordinance. Ms. Bowers explained this item was for the Planning Commission to provide feedback to staff on the draft River Overlay District Design Standards and the proposed district area. Feedback will be incorporated into the documents for a public hearing at the April 15'" Planning Commission meeting. The Maps indicated the study area which focused on the north of the 7/15 intersection. Discussion followed on adding north of 7 from School Rd to Shady Ridge Road. Staff will prepare a public notice for the expanded area for a public hearing at the April meeting. 6. OLD BUSINESS a) STREET RIGHT OF WAY PLAT NO. 10 (ENERGY PARK DRIVE) SUBMITTED BY HUTCHINSON ECONOMIC DEVELOPMENT Mr. Seppelt gave background on the EDA board meeting to look at the name of the street. He stated the EDA board would like to keep the name as Energy Park Drive as it is important to the marketing of the industrial (o CLL�3 Minutes Planning Commission — March 18, 2008 Page 9 park which aims to market the property to energy and environment • related businesses. Mr. Haugen moved to recommend approval of the request. Seconded by Mr. Flaata, the motion carried unanimously. 7. COMMUNICATION FROM STAFF Ms. Bowers reminded the Commissioners of the upcoming Government training sessions. Ms. Bowers commented on changes in releasing public information for volunteer commissioners. 8. ADJOURNMENT There being no further business the meeting adjourned at 7:45 p.m. I� �I • CG 3 MINUTES • HUTCHINSON AREA JOINT PLANNING BOARD Wednesday, February 20, 2008 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present: Tom Wirt, Larry Karg, Grant Knutson, Robert Anderson, Jim Lauer and Chairman Arndt. Absent: None Also present Rebecca Bowers, City Planning Director, Marc Sebora, City Attorney, Marc Telecky, McLeod County Assistant Zoning Administrator, Bonnie Baumetz, Planning Coordinator and John Olson, Public Works Manager 2. APPROVAL OF MINUTES a) Consideration of Minutes dated January 16, 2008. Mr. Anderson made a motion to approve the minutes of January 16, 2008. Seconded by Mr. Wirt, the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT FOR CONSTRUCTION OF A 14,400 SQ. FT. EQUIPMENT STORAGE AND MAINTENANCE BUILDING FOR HOME OCCUPATION EMPLOYING NON - RESIDENTS LOCATED IN SECTION 8, HASSAN VALLEY TWP., AT 1030 HWY 22 S., REQUESTED BY CRAIG WHITE Chairman Arndt opened the hearing at 5:35 p.m. with the reading of publication #7654 as published in the Hutchinson Leader on Thursday, February 7, 2008. Mr. Telecky commented on the request for construction of a 60' x 240' pole shed. He explained the ordinance requires a conditional use permit for buildings over 2000 sq. ft. and home occupation employing other than property owners. Mr. Telecky commented on the following conditions: 1) No storage for any other party (persons) would be allowed. 2) This parcel shall be combined with parcel 06.008.0600 and 1 deed shall reflect both parcels prior to recording. G (a) 4 Minutes Joint Planning Board — February 20, 2008 Page 2 Mr. White asked about leasing rental space in the building. Mr. Telecky stated that would be a separate conditional use permit. Discussion • followed on staff recommendation number 1. Mr. Telecky stated this conditional use permit is for the home occupation use. He would prefer another conditional use permit be required for rental of the building. He stated the zoning is long term ag for now. There was discussion regarding rezoning. Mr. Telecky stated the property could be rezoned. Mixed uses creates problems. Ms. Bowers stated the City's comprehensive plan shows this area as ag. Discussion followed on the future for the property owner and the building meeting setbacks of the City's Gateway District. The City is not out there yet and there is nothing like Gateway regulating the Hwy 22 corridor. Gerald Johnson, Kadelbach Family, voiced concerns noting that the 16 foot easement remain in place. He stated it is the only way to access the Kadelbach property. Mr. Telecky stated MNDot regulates driveways off highways. Discussion followed regarding the existing easement. Mr. White asked to withdraw this request. Mr. Knutson moved to close the hearing. Seconded by Mr. Anderson The hearing closed at 5:53 p.m. The request was withdrawn. 4. NEW BUSINESS a) DISCUSSION OF AIRPORT ZONE RELATIVE TO RUNWAY EXPANSIONS AT AIRPORT (PRESENTATION BY JOHN OLSON) Mr. Olson explained the future airport plans for double displacement and a cross wind runway. He stated the lighter aircraft could use a cross wind runway. He explained double displacement of a runway has differing opinions from the FAA and MNDOT. MNDOT may allow increasing the runway without changing the zoning. FAA states the zoning must be changed. He stated there are several properties that would be affected if the airport zoning were changed. He reported the City Planning Commissioners and Staff are concerned with changing the zoning. He commented on the following three options. 1) do nothing with the runway 2) change the zoning and 3) come to an agreement with MNDOT to keep the zoning. The south end the Schmitbauer property would be affected if the zoning were changed. He reported there will be a need for a longer runway in the future. The types of aircraft and amount of airport use is increasing. The Airport Commission wanted to make the Joint Planning Board aware of the plans. Mr. Olson explained the 2800 foot turf cross wind runway would require some acquisition. It will not be maintained in the winter. It would not affect • the properties near this runway as much as the larger runway. The ('0 CC) -( Minutes Joint Planning Board — February 20, 2008 Page 3 property owners would have to be notified if this goes through. Mr. Olson • stated the Airport Commission is looking for feedback from the Joint Planning Board and the City Planning Commission. He explained this is the best option for the increased traffic and larger aircraft. Discussion followed on the City properties in Zone A. 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF 7. ADJOURNMENT There being no further business the meeting adjourned at 6:14 p.m. C 1 c�(O—)q 183 394.13' - -- 505,626.29 10,0010,000.00 T OTAL FU BALANCE _ _ _ 11,208,818.00 __ -- iCITYOF HUTC -- 2008 HINSON FINANCIAL REPORT '. _ _ 2 00 8 h YEAR TO ADOPTED l T _March _ -- 2007 _ - EXPENSE REPORT- GENERAL March Ma l � YTD MONTH DATE ACTUAL BUDGET, 2008' March BALANCEPERCENTAGE REMAINING USED a,aaa,uuu.uu -_ 13,214.00 _ 1,481788.93 -- 36 623.92 4 - _ 86 515.77 291 890.21 _ 1,902 309.93 939.00 10,000.00 10 703,191.71 0.00% 76.53% 6.40% 1.25% 16.66% 18.61% - 23.59% 27.56% 0.48% 6.10% 0,00% 4.51% 2008 March BALANCEP_E_RCENTAGE REMAINING USED 002 CITY ADMINISTRATOR 77,342.80 25,816 75_ 86,608.22_ 1 _ 357,781 00 36,586.54 001 MAYOR & CITY COUNCIL _ 15,453.03 2,427.79 13,108 46 49 695 00 _ _ - 271,172]8 . 003 EL ECT I ONS � _ 4. _ ! 19,763 00 19,763.00 M OTOR VEHICLE -- 46,824.31 13 _- 49 660.99 ? 54,900 001 _ 154 ,900.00 004 FINANCE DEP ARTMENT 127,770 55 29 741 85 _ 128 529.06 619,6 00 491 11594 1 0 08 PLAN NING G _ 39,252.9 11,881 3 7,701.87 960,624.00 - - _ -- 122922.13 009 INF SERVICES 57, 69 _ 16 5 30 71 1 57,791 280,187.00 222 395.84 110 P DE _ 652 ,427 16 213 535 86 65 187.73 r 3 2,431 67327 1 1 15 - EME RG ENCY M ANAGEME NT_ 6,854 86 _ _ _ 110 67� _7 0 19,000 00 11,901.66 116 SAFETY COM MITTE E _ 4,5 00 _ 4 20,370 00 15,770.00 120 FIRE D _ _ 7 364 79 2 8 45 76 31 _ 465,013.00 388,702.72 130 PR IN SPECTIONS _- 52,945 45 __ 19 077.68 1 60 03 283,768.00 223,731 -30 1 50 EN _ 11 1,542 18T _ 36 ,866.12 120,25497 472,046.00 351,791.03 EETS _ 152 STR & A LLEYS - 34 12 t 156 058 .72 _ _ 324 124.80 _1,495,5_63.00 1,171,438.20 1 60 CITY HALL BUILDING 31,2 02 10 1 30 746.14 '_ 151,068.00 120,321.86 201 PARK/RECREATION ADMINIS_ TR _ 45,443 56_ 145 - 03 92 _ _ 47 459.98 214,162.00 166,702.02 202 REC I _44,9914_0 -- 1 5410.10 47277 222,070.00 174792.02 203 SENIOR CITIZEN_ CENTER _ 18,290 94 6 263.35 _ 18 1 70,351.00 51,94459 204 CIVIC ARE NA ` 105,271 91 _ 36 117.13 112,711.24 1 1 30B,238.00 195,526.76 0 5 2 PARK DE PARTME NT _ 157,435.36 66 896.87 185,256.00 879,818 -00 694,562 -00, 20 E V_ENTB CIEON TERILDING & POOI - 62,591,16 _ _ 20,36345 _I 36,853.24 137,216.00 100 _ 65 016 I 243,354 00 178 337.96 208 EVER GREEN B _ _ 3,201 63 1 4 274.67 I _ 15,60000 11 325.33 - _250 LIBRARY - 42,952 07 _ 3 8 397.80 _ _ 44 576.61 187,598 00 143 021.39 301 CEMETERY _ I_ , 24,184.75 1 144,736.00 120551.25 _310 DEBT S ERVICE - - - -- - 23,680.15 9 195 85 _ - -- - -- _ 0,00 320 AIRPORT _ 24,556 34 8 I 27,832.33 99,349.00 71,51&67 _350 UNALLOCATED GENERAL EXPE 107,562.29 ,, - - - - - -- 4858248 - 117,263.81 936.19 _ 734 200.00 616 __-- ___JTOTAL, 2,358,210 69 860 578.31 I 2 1,208,818 00 '. 8,765 515.59_ 0 26.38% 24,21% 0.00 % 20.74% 24.12% 0.00% 20.02% 2_3.47 20.63% 21.17% 37.36% 22.58% 16 41 % 21.16% 25.48% 21.67% 20.35% 22.16% 21.29% 26.16% 36.57% 21.06% 26.86% 26.72% 27.40% 23.76% 16.71 28,01% 15.97% 21.62 % C� L�� CI ; TY OF HUTCHIN_SON AN FINCIA_L_RE_P_ORT March 2 2 � 7 2008 2 2008 2 2008 REVE REPORT - GENERAL M March l M March Y YEAR _ ADOPTED' YTDI M MONTH DATE ACTUAL B _ A TAXES _ _ 3 - 3 - - - - - - -- _ 3 _ LIC f 3,26 _ _ - 1 - , 455.00 - _ - _993,000 0 PERMI AN FEES ! ; ; 2 29,630.8 _ 9,6_30_. _ 21_, _ _ INTERGO RE VENUE _ _ 11 3 _ 2 2,604,741.00 CH ARGE S R SE R FO VICES - _ 4 590 74 1 _ 1 296 285.07 1 1 F _ _ 5 1 9 9,6811:181 ,681 18 4 4J27.24 8 8 4 45,000 00 ; INTERE ST, _ f fi ( (33,585 66) 1 198.03 ( (16,515.77)' 7 70,000 00 R EIM_B_U_ R _ 1 - 40,395 71 4 49 1 11 059.79 _ 402,950 00 1 _ 1 1 1 14_652 - 2.021M ) _ 4 1,911,573.00 _ - _ 3 57 9 ), _ _ 9 _ _ _ 1 - - - _ __ -- iCITYOF HUTC -- 2008 HINSON FINANCIAL REPORT '. _ _ 2 00 8 h YEAR TO ADOPTED l T _March _ -- 2007 _ - EXPENSE REPORT- GENERAL March Ma l � YTD MONTH DATE ACTUAL BUDGET, 2008' March BALANCEPERCENTAGE REMAINING USED a,aaa,uuu.uu -_ 13,214.00 _ 1,481788.93 -- 36 623.92 4 - _ 86 515.77 291 890.21 _ 1,902 309.93 939.00 10,000.00 10 703,191.71 0.00% 76.53% 6.40% 1.25% 16.66% 18.61% - 23.59% 27.56% 0.48% 6.10% 0,00% 4.51% 2008 March BALANCEP_E_RCENTAGE REMAINING USED 002 CITY ADMINISTRATOR 77,342.80 25,816 75_ 86,608.22_ 1 _ 357,781 00 36,586.54 001 MAYOR & CITY COUNCIL _ 15,453.03 2,427.79 13,108 46 49 695 00 _ _ - 271,172]8 . 003 EL ECT I ONS � _ 4. _ ! 19,763 00 19,763.00 M OTOR VEHICLE -- 46,824.31 13 _- 49 660.99 ? 54,900 001 _ 154 ,900.00 004 FINANCE DEP ARTMENT 127,770 55 29 741 85 _ 128 529.06 619,6 00 491 11594 1 0 08 PLAN NING G _ 39,252.9 11,881 3 7,701.87 960,624.00 - - _ -- 122922.13 009 INF SERVICES 57, 69 _ 16 5 30 71 1 57,791 280,187.00 222 395.84 110 P DE _ 652 ,427 16 213 535 86 65 187.73 r 3 2,431 67327 1 1 15 - EME RG ENCY M ANAGEME NT_ 6,854 86 _ _ _ 110 67� _7 0 19,000 00 11,901.66 116 SAFETY COM MITTE E _ 4,5 00 _ 4 20,370 00 15,770.00 120 FIRE D _ _ 7 364 79 2 8 45 76 31 _ 465,013.00 388,702.72 130 PR IN SPECTIONS _- 52,945 45 __ 19 077.68 1 60 03 283,768.00 223,731 -30 1 50 EN _ 11 1,542 18T _ 36 ,866.12 120,25497 472,046.00 351,791.03 EETS _ 152 STR & A LLEYS - 34 12 t 156 058 .72 _ _ 324 124.80 _1,495,5_63.00 1,171,438.20 1 60 CITY HALL BUILDING 31,2 02 10 1 30 746.14 '_ 151,068.00 120,321.86 201 PARK/RECREATION ADMINIS_ TR _ 45,443 56_ 145 - 03 92 _ _ 47 459.98 214,162.00 166,702.02 202 REC I _44,9914_0 -- 1 5410.10 47277 222,070.00 174792.02 203 SENIOR CITIZEN_ CENTER _ 18,290 94 6 263.35 _ 18 1 70,351.00 51,94459 204 CIVIC ARE NA ` 105,271 91 _ 36 117.13 112,711.24 1 1 30B,238.00 195,526.76 0 5 2 PARK DE PARTME NT _ 157,435.36 66 896.87 185,256.00 879,818 -00 694,562 -00, 20 E V_ENTB CIEON TERILDING & POOI - 62,591,16 _ _ 20,36345 _I 36,853.24 137,216.00 100 _ 65 016 I 243,354 00 178 337.96 208 EVER GREEN B _ _ 3,201 63 1 4 274.67 I _ 15,60000 11 325.33 - _250 LIBRARY - 42,952 07 _ 3 8 397.80 _ _ 44 576.61 187,598 00 143 021.39 301 CEMETERY _ I_ , 24,184.75 1 144,736.00 120551.25 _310 DEBT S ERVICE - - - -- - 23,680.15 9 195 85 _ - -- - -- _ 0,00 320 AIRPORT _ 24,556 34 8 I 27,832.33 99,349.00 71,51&67 _350 UNALLOCATED GENERAL EXPE 107,562.29 ,, - - - - - -- 4858248 - 117,263.81 936.19 _ 734 200.00 616 __-- ___JTOTAL, 2,358,210 69 860 578.31 I 2 1,208,818 00 '. 8,765 515.59_ 0 26.38% 24,21% 0.00 % 20.74% 24.12% 0.00% 20.02% 2_3.47 20.63% 21.17% 37.36% 22.58% 16 41 % 21.16% 25.48% 21.67% 20.35% 22.16% 21.29% 26.16% 36.57% 21.06% 26.86% 26.72% 27.40% 23.76% 16.71 28,01% 15.97% 21.62 % C� L�� 0 26.38% 24,21% 0.00 % 20.74% 24.12% 0.00% 20.02% 2_3.47 20.63% 21.17% 37.36% 22.58% 16 41 % 21.16% 25.48% 21.67% 20.35% 22.16% 21.29% 26.16% 36.57% 21.06% 26.86% 26.72% 27.40% 23.76% 16.71 28,01% 15.97% 21.62 % C� L�� 2 - ( CITY OF HUTCH_ INSON FINANCIAL REPORT _ 'March - -� .PRELIMINARY _ _ _ _ _ 20071 2008. _ 2008 2008 _ 2008 PRELIMINARY REV ENUE REPORT - GENERAL ACTUAL March YEAR TOE BALANCEPERCENTAGE _ Year to Date MONTH, DATE ACTUAL, _ADOPTED BUDGET. _ R USED 0.00 00 0.00 O.00 3,9_93,000.00 3 0.00 % ` TAXES _ _ _ i LICENSES _ _ 33,266141_ 1 43,086.00 56,300.00 13214.00 76.53% -_ PERMITS AND FEES _ I 29,630.87 'i _ 9 21,506.24 336,160.00 ' 314 673.76 6.40% - INTERG REVENUE 41,267.14 i 11 32,504.81 2,604,741.00 I 2,572 1.25% FOR SERV 298,590 74 104 296285.07 1,778,07400 '- 1481,788.93 16.66% __- F INES 8 F ORFEITS - FEITS 1 -- - _ 4 8,376.08 45 ,000 0 0�_ _ 3 6,623. 92 18,61% INTEREST L -- '- (33_585 66) 198.03 70,000 00 86,515.77 - 2_3_.5_9_%_ - REIMBURS 40,395 71 _ 49 _ 111 059.79 402,950 00 291,69b 21 27.56% TRANSF _ 14,652 70 _ 2 021 531 9,2 63.07 1,911,573.00 1 902 309.93_ 0.48% _ _ ! SURCHARGES -BLDG PERMITS 3057 (9368)1 61.0 0 1 ,00000 939 . .00 _ . 000% - .... — -.FUND B C E - - -- - 0.00 -. 1 0.0_0 _ 0.00 — _ _...- 10,000.00 10,000.0 - 0.00% _ _ _ 'TOTAL - 433, 929.39 183,394.131 _ 5 11,208,818.00 10,703,191.71 4.51% T 200 March - -- _ 2007 2008 20081 2008 2008. March EXPENSE REP GE NERAL Ma rch Marche. YEAR TO ADOPTEDI BA_LANCEPERCENTAGE S - -- YTD', _ MONTH I DATE ACTUAL' BUDGET REMAINING USED General Govt _ - 435 ,727 61 r - -- -- 128 155.96 - -'.- 446,576.53 2,111,505 00 - i 1,664 928.47 - - 1 1 21.15% I Publi c Safe y � 790, 261,177.57: 601,233.05 3,873,012.00 1 3,071,778.95 20.69% S BAlle s 4 _ 7929 444,379.77 1,967,609.00 1,523,229.2 22.58% _�_ _ _ Parks B Re cre a tion - 544 _ 221400.27 5 86,016.9 2 2,423,143.00' 1_,837,12 24.18% Miscell aneous _ 132,118.63 56 833,549.00 688,452.86 17.41 %°, TOTAL - 2,358,210.69 860,578.31' 2,423,302.41 11,208,818.00 1 8,785,515.59 21.62% • to&a 5 17- Apr -08 • Interest Institution Description Rate Smith Barney FNMA med 5.53% Smith Barney FFCB C 4.75% Smith Barney FHLB C 4.500% Smith Barney FHLB C 4.750% Smith Barney FHLM -C 5.000% Smith Barney FHLM -C 5.000% Edward Jones FHLB 5.00% Wachovia FHLB 4.25% Wachovia FHLB 5.00% Wachovia FHLB 4.000% Wachovia FHLB 4.000% • Wachovia FHLB step 5.000% Wachovia FHMA 5.000% Wachovia FHLB = step ul 5.000% Wachovia FHLB = step ul 6.000% First Minnesota Certi&ateofDeposn 5.180% First Minnesota CertifirteofDeposi 3.650% Mid Minnesota Certific teofDeposil 5.100% First Minnesota Certific teof Deposd 4.950% CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT March 31, 2008 Date Date Of Of Purchase Maturi 9/24/2007 9/25/2014 300,000.00 step up 1/17/2008 1/22/2014 300,000.00 4/28/2005 10/28/2008 750,000.00 1/30/2008 1/30/2015 365,000.00 11/7/2007 11/21/2012 300,000.00 12/12/2007 12/12/2014 500,000.00 12/12/2007 12/12/2012 500,000.00 3/312008 3/3/2015 300,000.00 12/12/2007 12/12/2017 300,000.00 3/27/2008 03/27/15 400,000.00 7/16/2003 7/16/2013 200,000.00 11/26/2007 11/26/2014 625, 000.00 step up 12/19/07 12/19/17 200,000.00 11/29/07 11/15/17 300,000.00 06/29/07 06127/14 500,000.00 step up 02/20/07 03/13/08 400,000.00 01/22/08 03/24/08 750,000.00 10/26/07 11/13/08 500,000.00 10/31/07 01/15/09 500,000.00 $7,990,000.00 / (am) (O RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY Resolution No. 13377 WHEREAS, the Hutchinson Police Services has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 2, Paragraph C for the appropriation and sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." • Adopted by the City Council this 22nd day of April, 2008 Mayor City Administrator • 6(b) t Found Property • Attachment A Page I • • � N 4 07-1900 Red D Bicycle 07-1908 26" men's purple Schwinn bicycle 07-1908 20" men's blue Schwinn bicycle 07-1948 Black Schwinn Frontier bicycle 07-1964 Yellow Magna Excitor bicycle 07-2027 Purple Huffy Stone Mountain bicycle 07-2167 — Silver Vertical Cliff bicycle 07-2277 Women' 26" Starmey bicycle 07-2372 — Black/Red BMX X Games bicyc 08-0164 — Blue Roadmaster Mountain Fu a bicycle 08-0375 — Men's blue Bridgestone 200 bicycle 08-0444 — 27" men's red Free Spirit bicycle 08-0543 — 20" men's orange Next Ram paLe bicycle 08-0556 26" women's purple Roadmaster Mountain Climber — bicycle 08-0555 26" men's Next Wipeout bicycle Porte- Cabe A - C om ressor � N 0 RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY Resolution No. 13378 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of surplus • items identified on Attachment A. Adopted by the City Council this 22 day of April, 2008 Mayor City Administrator �J G(6);,- Surplus Property • Attachment A Page 1 Lin on television Television stand Panasonic VCR Magnavox television Craftsman toolbox containing misc. tools E (,,( ,6),; L - RESOLUTION NO. 13388 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR .24x24 Hexagon Shelter 17.055 Islandview Park Shelter Park Yes CIF Simonson Lumber Materials — (labor will vehicle use be donated by Drift 26,491 MnDot, County & City HATS YES Cennex Riders) vehicle use 0 h following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 7,500 gal Biodiesel 25,193 MnDot, County & City HATS YES Schmeling Oil vehicle use 8,501 gal Unleaded gas 26,491 MnDot, County & City HATS YES Cennex vehicle use Date Approved: April 22, 2008 Motion Made By: ' Reconded By: Resolution submitted for Council action Kenneth B. Merrill by: Finance Director C� Ld TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration for Approval Adopting City of Hutchinson 2008 Fee Schedule Revision DATE: April 22, 2008 Following the City Council's approval of the updated Public Assessment Policy, City staff must revise the 2008 Fee Schedule to incorporate set project assessment rates per the implemented policy. The proposed rates are currently being administered to the 2008 Pavement Management Program Phase 1 project. Attached are the revised 2008 Fee Schedule sections and associated Resolution necessary for implementation. We recommend that the attached Resolution be approved. • cc: Gary Plotz, City Administrator 11 �0(6) � . RESOLUTION NO. 13387 REVISING 2008 FEE SCHEDULE WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to impose fees for services, and WHEREAS, based upon the recommendation of costs for providing the services for various city departments NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULE IS REVISED AND THAT THIS FEE SCHEDULE REPLACES ANY FEE SCHEDULE PREVIOUSLY APPROVED BY THE HUTCHINSON CITY COUNCIL: (a) 2008 Public Works Fee Schedule (Assessment Rates) *Fee schedule attached Adopted by the City Council this 22n day of April, 2008 • ATTEST: Gary D. Plotz, City Administrator Steven W. Cook, Mayor C� CCb�9 bf Hutchinson, MIN ic Wofks Ral.�s - 4'7('108 Approved b rlt CaunO -1-1 -) - 1 - - -- =- 7 7 Rate , s Back A�- 2G "Onitl Ti d i-�MCAL RATFq -1 To,tal ;sit roro nsjq - , ucVon ' pal a(jfqgM(]d front toot Wa $430�'00 A Fool 2008 rVa Per As-sossmoril Poricy p a a I stree recon 5 trucgon Per aglu3ted front fit iva S-95-00 Adj Frwilool A F ret Fool 200:9 n1a 'Per Assessmeoit Pok Z rehabilitation Per ustad front foc�t L Ldl WA S42-50 2008 r - L r a P er s Asessment PO4cy Mil Uoverlp of street Per adj use -ed, front fbi-)t rVa SMOO A4 F(oj,,i root 2008 rVa Per Ass#ssmant Pok Ke rental fee .LN� mon 20G8 S 40•00 S 46M, per month disapprove or re app�yq?ti I on Of 1.2_5% Per slaff review Water ser�icn lateral r during cons tru curecon su ca rva $2.950.00 upit 2008 n1a For A39035Mionil Form lt Sewer service IaterM replaced durfnO construcVreconstruct n1d $2,950,00 UnIt 2008. rVa Peer Atisa-5-smoni Poliq Storm sewer service Weral raolaced during construct/reconstruct rVA S 3,075.00 VNI 2008 rues Par As 5osameN Pollc c4s-1 of p rovidi ng s Fj iviuj 1410ral .6 Street resioration w s is 4" Turbo an. W 45.00 S 2.291N) • each 2008 50,0% Per ktaff reviaw 6" Compound WaTer sPrvice lateral - ne-loy,tap-, tap Inlo exi s hn PVC wa ter m a in (vim, S1,400.00� 3,0% Per SIS" (OvIOw Per Assesvii"it Pdx -p Striffol r Se,w e f se ry te late ra I - n ew ta p N Into exisUn PVC sewer Main run 1.2,100-00 Per 311aff regrew 2iyjh Wei Pog.r. Aslasunant Prft w- Slroet rigsDouralion COSIS Storm sewer se(vica laleral I tap Into existlin PVC sewer main 2008 Vj a PG(Assessmef)l Pollc cost of providin lateral - Preet rosloration cosjj WATER RATFA Base aims Pier water meter $ 6 $ 0 so Mnth 20M 13.3% Per rate few • E w1h T ech (1}8 =1 6.50. o9m $6.75, 1 O= 3 7 00 Usage (Residential, Retail, Cornmerciai. Industrial) 7o '150, 0 00 Q alton e s per m n th 3 100 $ 3,25 "r m onth Me 11- 1/2" Per rale review • E (.08 09=53 509 11G43 15) arm TeCtj 151 000 103,000,0100 g allons k er month $ 2.00 $ 2.25 p_ T ooth 2008 12-.5% Per ralie rov*w - E aM Toth (08 = 5 25: 09-42-M I OMS3 00) - Over 1000,000 gations per month De Dos tor k e rental $ 1.50 3 40,00 3 1,.75 S 45.00 or r wFith e ach 2009 2DD-0 16-7% 1 2.$% Per raid MA1w - E urih F in �08 = S 1. 75,, 09= $2.00 1 Ox $2 50 Por %IAN review Bulk water Ke rental fee .LN� mon 20G8 S 40•00 S 46M, per month disapprove or re app�yq?ti I on Of 1.2_5% Per slaff review Lost k-e 2-6'9A S 520.,00 $ -%5-00 each 2OU 12.5 % Per slaff r*vWw Per load i 5oulh Pa(k laadtd b Ci! sta!n Per st0s*vkr* $ 2000 $ 20.00 $ 20.00, $ MOO each per`L10 2008 2006 2006 ()_()% 50 , 0 g/ Fier SIBN FaVI-WW Par staill review Pw staffrevid" Per 10 (2 load/da H fills) 4- Cq Reconnect delin accounts S 3,075.00 $ 20.00 $ 30.00 gods [Reconnect after hours. weekends, hell q��J, 4" Turbo an. W 45.00 S 2.291N) • each 2008 50,0% Per ktaff reviaw VVATFR MFTFR Pr1rR amid 5/0- Connections and flan Jncluded $ 12,5.00 S 128.00 2000 24% Ref bTaff FOVIOW ,314" 1 210.00 S 215.00 each 200P5 2-4% PO'r Still" f0vhOw 11- 1/2" 3 450.00 S 460.00 nzich 2008 2-2% Per 3TAlf r"OW 2k' 3 595-00 $ 610,00 2008 2-50A Per staff r*vWtw 2" Comp .p or Water department staff will �p $ 1,500.00 $ 1545-00 . 20G8 3% .0 1111OvMw POF 0 11 r 2" Turbo disapprove or re app�yq?ti I on Of 5 775.00 �79 2" 2-6'9A Per staff mNkrw .3" Corer and turbo or mrilpQuad melers. S- 2.,DOOM 3 2,059.00 each 20DO 2-51A Per st0s*vkr* 3 Turbo $ 1.105-00 S 1.1 Q_ C.0 each 200 2.3% Per staff rn-W. 4- Cq S 3,075.00 S 3,iso-00 0-ach 2009 2. 4% PO 'a FGv*w 4" Turbo 2 S 2.291N) • each 2008 2-9% Per slaN reylew 6" Compound S 5,510.M $ 5Fj7&r4 aadl 041,01 3,0% Per SIS" (OvIOw 6" Turbro $ 3,4 ji�) W S 3,57:5-00 2-7tA 1 Per 311aff regrew ORDINANCE NO. 08-0499 • AN ORDINANCE OF THE CITY OF HUTCHINSON ADOPTING THE 2006 EDITION OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE, REGULATING AND GOVERNING THE CONDITIONS AND MAINTENANCE OF ALL PROPERTY, BUILDINGS AND STRUCTURES; BY PROVIDING THE STANDARDS FOR SUPPLIED UTILITIES AND FACILITIES AND OTHER PHYSICAL THINGS AND CONDITIONS ESSENTIAL TO ENSURE THAT STRUCTURES ARE SAFE, SANITARY AND FIT FOR OCCUPATION AND USE; AND THE CONDEMNATION OF BUILDINGS AND STRUCTURES UNFIT FOR HUMAN OCCUPANCY AND USE, AND THE DEMOLITION OF SUCH EXISTING STRUTURES IN THE CITY OF HUTCHINSON; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTIONS OF FEES THEREFOR. The City Council of the City of Hutchinson does ordain as follows: Section 1. That a certain document, three (3) copies of which are on file in the office of the City Administrator of the City of Hutchinson, being marked and designated as the International Property Maintenance Code, 2006 Edition, as published by the International Code Council and adopted by the State of Minnesota Fire Marshal, be and is hereby adopted as the Property Maintenance Code of the City of Hutchinson in the State of Minnesota for regulating and governing the conditions and maintenance of all property, • buildings and structures; by providing the standards for supplied utilities and facilities and other physical things and conditions essential to ensure that structures are safe, sanitary and fit for occupation and use; and the condemnation of buildings and structures unfit for human occupancy and use, and the demolition of such existing structures as herein provided; providing for the issuance of permits and collection of fees therefore; and each and all of the regulations, provisions, penalties, conditions and terms of said Property Maintenance Code on file in the office of the City of Hutchinson are hereby referred to, adopted, and made a part hereof, as if fully set out in this ordinance, with the additions, insertions, deletions and changes, if any, prescribed. Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance is, for any reason, held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Hutchinson hereby declares that it would have passed this ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional. Section 3. That nothing in this ordinance or in the Property Maintenance Code hereby adopted shall be construed to affect any suit or proceeding impending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing, under any act or ordinance hereby repealed; nor shall any just or legal right or remedy of any character be lost, impaired or affected by this ordinance. n u 60r 5 • Section 4. That the City Administrator is hereby ordered and directed to cause this ordinance to be published. Section 5. That this ordinance and the rules, regulations, provisions, requirements, orders and matters established and adopted hereby shall take effect and be in full force and effect from and after the date of its final passage and publication. Section 6. That this ordinance shall perpetually include the most current edition of the International Property Maintenance Code. Adopted by the City Council this day of 2008. ATTEST: Steven W. Cook, Mayor • LJ Gary D. Plotz, City Administrator 6�5 • MEMORANDUM DATE: April 16, 2008 for the April 22, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: CONDITIONAL USE PERMIT TO ALLOW TENT SALES OF FIREWORKS LOCATED AT WALMART, 1300 HWY 15 SOUTH APPLICANTS: TNT FIREWORKS/WALMART Background: TNT Fireworks is requesting a conditional use permit to allow fireworks to be sold in a tent located in the Walmart parking lot. The request is to set up the tent June 18, 2008 with take down July 5 - 9, 2008. Section 130.08 C (6) of the Hutchinson Municipal Code requires a Conditional Use Permit for outside sale of fireworks. Conditional Use Permits have been granted each year since 2005 to the applicant for the same request. Additional information is contained in the attached Planning Commission staff report. • Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their April 15, 2008, meeting. There was no one from the public who spoke on the request. The Commission asked if there had been any complaints or issues with traffic. To staffs knowledge, no complaints have been received. Also noted was a letter from MNDOT stating that no signs may be placed in the right of way. After briefly discussing the request, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the conditional use permit with the findings and conditions in the attached resolution. • � CC-� I RESOLUTION NO. 13376 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW SALE OF FIREWORKS IN A TENT IN THE WALMART PARKING LOT AT 1300 HWY 15 SOUTH FOR TNT FIREWORKS Whereas, TNT Fireworks, applicant, has requested approval of a conditional use permit to allow fireworks to be sold in a tent located in the WalMart parking lot with the following legal description: Legal Description: Lots 1, 2, and 3, Block 1, WalMart Subdivision 2 nd Addition Whereas, the Planning Commission met on April 15, 2008, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: I . Display must be kept secured. 2. Signage requires a separate permit. 3. Access must be from the internal parking lot. 4. The permit is allowed from June 18, 2008 to midnight July 9, 2008 Adopted by the City Council this 22 day of April, 2008. ATTEST: Gary D. Plotz City Administrator 11 Steven W. Cook Mayor (C(C- DIRECTORS REPOR T - PLANNING � DEPARTMENT To: Hutchinson Planning Commission • From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Lee Miller, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Scbnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: April 2, 2008, for April 16, 2008, Planning Commission Meeting Application: CONDITIONAL USE PERMIT TO ALLOW A FIREWORKS TENT LOCATED ON WALMART PROPERTY 1300 HWY 15 SOUTH REQUESTED BY TNT FIREWORKS Applicant: TNT Fireworks CONDITIONAL USE PERMIT Brief Description This is an annual request to allow fireworks to be sold in a tent located in the Walmart parking lot. The request is to set up the tent June 18, 2008 with take down July 5 - 9, 2008. Section 130.08 C (6) of the Hutchinson Municipal Code requires a Conditional Use Permit for outside sale of fireworks. Conditional Use Permits have been granted annually since 2005 to the applicant for the same request. Both prior permits were granted for 15 days expiring at midnight • on July 4` GENERAL INFORMATION Existing Zoning: C4 (Fringe Commercial) Property Location: 1300 Hwy 15 S Lot Size: 16.8 Acres Existing Land Use: Commercial Adjacent Land Use And Zoning: Commercial Comprehensive Land Use Plan: Urban Commercial Design Zoning History: In 2004, the City Code was amended to require conditional use permits for fireworks sales in tents. Previously, tent sales were not allowed, however, State Statute changed to require Cities to allow cities tent sales. TNT Fireworks has been granted a conditional use permit for the same request for several years. • Planning Commission —April 15, 2008 Conditional Use Permit TNT Fireworks Page 2 • Applicable Regulations: 130.08 (c), City Code Transportation: Hwy 15 S Analysis and Recommendation: Approval of a conditional use permit is required for this proposal. A CUP shall be granted only if the use meets the following standards: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff would recommend approval with certain conditions for safety. There do not appear to be any traffic flow issues and there are no entrances onto Highway 15 in this area. Access would be from the internal parking lot. The display must be kept secured at all times. It should be noted that any signage requires separate applications and permitting. The following recommendations are suggested: 1. Display must be kept secured. 2. Signage requires a separate permit. 3. Access must be from the internal parking lot. 4. The permit is allowed from June 18, 2008 to midnight July 9, 2008 Cc: Judith Vaughn, TNT Fireworks, 5401 West Skelly Drive, Tulsa, OK 74107 Walklart Real Estate, 702 SW 8" St., Bentonville AR 72716 -8013 MNDOT I� U to (C--)) I • TNT FIREWORKS A Tent Pla� Worksheet nwst ao=rpany eaCh and vaq Lease Agmentent -STAND I TENT PLACEMENT WORKSHEET ADDRESS CITY STATE 1Y1 V 2F TENT 1 STAND SIZE x. STORE NAME ILOCAWN IlA 1 -1 51( *j 1138 STAND/ TENT SETUP BATES BETWEEN 1p I l g STAND I TENTTAKE DOWN DATES BEWTEEN S AND I r ° 1 NORTH. i • uW �5 �;` )f yl_ L1as Ste}, i;�do� 2 ro►��..• INDICATE LOCATION AND DMENSIM SPECIAL INSTURCWNS SOUTH SIGNATURE" �/ CCit��' DATE_ END LO SIGNATURE - DATE_ �. aRCa LLaal a. ^GO WHITE -TNT YELLOW A9_A MANAGER PINK - £.TORE MANAGER rLAND OWNER W Imo\ 1 http-// ArelMS/ims?Servl'ceName==hu LOGISMap_QV&Clie,ntVeni... 4/1 �'200 f ��.fNE50 �� Z C OF SR f ' LJ Minnesota Department of Transportation District 8 - Willmar/Marshall /Hutchinson 2505 Transportation Road Willmar. MN 56201 April 10, 2008 Rebecca Bowers City of Hutchinson Director of Building, Planning, & Zoning 111 Hassan Street SE Hutchinson, MN 55350 r�— RE: TNT Fireworks — Conditional Use Permit State Highway 15 — Control Section 4304 Dear Ms. Bowers Thank you for sending the Minnesota Department of Transportation a copy of the Conditional Use Permit request to allow fireworks to be sold in a tent in the Hutchinson Wal -Mart parking lot by TNT Fireworks. Upon review of the request, Mn /DOT offers the following comments; • Mn /DOT would like to remind the owners and operators of the proposed fireworks stand that no signs are permitted within Mn /DOT right of way at any time. Mn /DOT appreciates the opportunity to comment on any site development plans or zoning • requests on properties adjacent to State Highways. If you have any questions or concerns, please contact Jarrett Hubbard or myself at 320.214.3773. Sincerely, �_ P i Weidemann Director of Planning Mn /DOT District 8, Willmar An equal opportunily employer Cryy Office Tel: 320- 231 -5195 of 1 RfF 800- 657 -3792 2 $ Fax: 320 -214 -6305 www.dot.state.mn.us RE: TNT Fireworks — Conditional Use Permit State Highway 15 — Control Section 4304 Dear Ms. Bowers Thank you for sending the Minnesota Department of Transportation a copy of the Conditional Use Permit request to allow fireworks to be sold in a tent in the Hutchinson Wal -Mart parking lot by TNT Fireworks. Upon review of the request, Mn /DOT offers the following comments; • Mn /DOT would like to remind the owners and operators of the proposed fireworks stand that no signs are permitted within Mn /DOT right of way at any time. Mn /DOT appreciates the opportunity to comment on any site development plans or zoning • requests on properties adjacent to State Highways. If you have any questions or concerns, please contact Jarrett Hubbard or myself at 320.214.3773. Sincerely, �_ P i Weidemann Director of Planning Mn /DOT District 8, Willmar An equal opportunily employer MEMORANDUM • DATE: April 16, 2008 for the April 22, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: RIVER OVERLAY DISTRICT DESIGN STANDARDS ORDINANCE AND DISTRICT BOUNDARIES Background: The Highway 7 Corridor Study identified the establishment of a river overlay district and design standards as one of the primary implementation steps from the plan. Design standards are one of the tools that can be used to achieve the goals of the plan with future development. The objectives outlined in the ordinance are taken from the Highway 7 Corridor Study. The area proposed for the River Overlay District is identified on the attachments. The Planning Commission reviewed the draft of the pr?Rosed ordinance at their March 18"' meeting before holding the public hearing at the April 15 meeting. Additional information is contained in the attached Planning Commission staff report. Planning Commission Meetings: • The Planning Commission held a public hearing on the ordinance at the April 15, 2008, meeting. One member from the public, Greg Witt, spoke on the proposed ordinance at the public hearing. He commented on the importance of existing businesses and allowing them the ability to make changes to their properties. The Commission discussed how the standards would apply to existing buildings and properties. Staff reviewed the draft language that would apply the standards to redevelopment and new buildings constructed within the district. An option for exemptions for existing legal uses was discussed. The ordinance would allow existing uses to be exempted from the standards to allow construction of additions and new buildings on their properties without complying with the standards. The Commission supported the exemption for existing uses. The Commission discussed how the standards would apply to changes in uses or if a building was destroyed. If a building is destroyed, statutes allow it to be rebuilt if a building permit is applied for within 120 days. For changes in use, the regulations in place at that time would apply, as the exemption would be tied to the existing use. Discussion followed on clarifying the term uses or buildings. After discussing the ordinance, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the ordinance with the • findings and conditions in the attached ordinance. u cc�a_ DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission • From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Lee Miller, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: April 7, 2008, for April l6, 2008, Planning Commission Meeting Subject: RIVER OVERLAY DISTRICT DESIGN STANDARDS ORDINANCE AND DISTRICT BOUNDARIES (CREATE SECTION 157, CITY CODE) RIVER OVERLAY DISTRICT DESIGN STANDARDS ORDINANCE AND DISTRICT BOUNDARIES The Highway 7 Corridor Study identified the establishment of a river overlay district and design standards as one of the primary implementation steps from the plan. Design standards are one of the tools that can be used to achieve the goals of the plan with future development. The Planning Commission reviewed the draft of the proposed ordinance at their March 18 meeting and recommended moving forward with a public hearing at the April 15 meeting. The following area is proposed for the River Overlay District: • n U Planning Commission —April 15, 2008 River Overlay District Ordinance Page 2 Analysis and • Recommendation: The adoption of a river overlay district and design standards are important steps in implementing the community goals identified in the Highway 7 Corridor Study. The design standards incorporate and realize desired community objectives identified in the study, such as "expressing a riverfront town character by establishing river view corridors ", by translating goals into development standards and requirements. This ordinance would provide an additional layer of standards in the overlay district beyond the basic requirements in the zoning ordinance. For example, if a property is located within the C -4 district, those standards would apply in addition to the proposed overlay ordinance. As written, the standards would apply to redevelopment and construction of all new buildings within the corridor. Existing properties would be able to continue as currently allowed and to make improvements to their property as they wish, subject to meeting zoning district requirements. Staff reviewed the proposed ordinance and river overlay district area at the March 31" planning staff meeting. Staff was very supportive of the proposed ordinance and discussed whether the area should be expanded beyond the area recommended by the Planning Commission. However, staff also noted that if the area is too large it may not be adopted by the City. Staff discussed that innovative stormwater management practices will be needed as properties redevelop due to the small size of many of the properties. Signage standards were discussed and it was noted that way - finding signage would be installed on private property and that businesses would not be able • to put signage on public property or park land. The City may also provide signage for direction to trails, facilities, etc., on public property. The four -sided architecture concept was discussed, particularly for the important comer of Highways 7 and 15, as well as along the Highway 7 corridor. Also discussed were issues with existing buildings and metal buildings. Staff noted that building new metal buildings for existing industrial businesses may be an issue that the City will need to address. Staff is requesting a recommendation from the Commission on whether the standards should apply to all new buildings constructed within the district as written, or whether existing businesses and residential properties would be exempt from these requirements. Conclusion: After holding the public hearing, the Planning Commission should provide feedback on any revisions and recommendations on the adoption of the River Overlay District and Ordinance, as shown in the attached ordinance and map. J tC_\P, PUBLICATION NO. • ORDINANCE NO. 08 -0500 AN ORDINANCE ADDING CHAPTER 157 TO THE HUTCHINSON CITY CODE TO ESTABLISH REGULATIONS FOR A RIVER OVERLAY DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the City Code, Title XV: Land Usage, to create Chapter 157 of the City Code to establish regulations for a River Overlay District. Ch apter TITLE XV: LAND USAGE 150. BUILDING REGULATIONS; CONSTRUCTION 151. AIRPORT ZONING APPENDIX A: MUNICIPAL AIRPORT ZONING; AFFECTED LAND 152. SHORELAND MANAGEMENT 153. SUBDIVISION CONTROL 154. ZONING APPENDIX A: DIMENSIONAL REQUIRMENTS BY DISTRICT APPENDIX B: SCHEDULE OF OFF - STREET PARKING REQUIREMENTS 155. ANI'I- BLIGHT REGULATIONS • 156. TRUNK HIGHWAY 7 ACCESS MANAGEMENT OVERLY ORDINANCE 157. RIVER OVERLAY DISTRICT CHAPTER 157: RIVER OVERLAY DISTRICT ORDINANCE 157.01 TITLE. This Ordinance included as part of the Code of Ordinances of the City of Hutchinson, Minnesota shall be known and referred to as the River Overlay District Ordinance. When referred to hereafter it shall be know as "the chapter ". 157.02 PURPOSE AND RELATIONSHIP TO OTHER ORDINANCES. (A) River Overlay District established. This chapter establishes a River Overlay District, as shown on Attachment A. The requirements of this chapter apply within this district and supplement the requirements of the city zoning, subdivision, and other regulations that govern the use and development of property within the city. Therefore, all standards and requirements of this chapter are in addition to the requirements of the city zoning and subdivision ordinances. 1) Any parcel of land located within this overlay district is subject to all requirements of the underlying zoning district. L Ordinance #08 -0500 River Overlav Ordinance— Chapter 157 Page 2 2) If there is a conflict between any provision of this chapter and any provision of the city zoning, subdivision, or other regulation, the more restrictive provision • will apply. (B) Purpose: The purpose of River Overlay Design Guidelines and Standards is to realize the vision, goals and objectives that were identified in the Highway 7 Corridor Study and Area Plan. These design standards are important to preserve and highlight the significant natural and historical resources in the corridor along the South Fork of the Crow River and meet the objectives identified in the corridor study. The objectives identified in the plan are incorporated by reference and include: 1) Maintain a friendly, small town atmosphere. 2) Appreciate the historic riverfront, trails and parkland. 3) Establish destinations that are pedestrian friendly. 4) Create a stable, safe place to live, work and shop Main Street and new mixed use development on these comers. 5) Provide a distinct gateway at the intersection with Highway 15. The design standards shall apply specifically to properties within the adopted River Overlay District, which is incorporated as a part of the City Code. Standards shall be applied to redevelopment, new developments, and all new buildings constructed within the district, except as specifically exempted by this ordinance. The guidelines provide more detailed requirements for site planning, building placement, • architecture, building materials, landscaping and stormwater improvements beyond those identified in each zoning district. Review of all new buildings and developments shall be conducted through the process identified in Section 154.169, Site Plan Review, of the Zoning Ordinance. (C) Exemptions: The construction of new buildings, building additions, and accessory structures for legally existing uses established before the adoption of this ordinance are exempted from the requirements of the River Overlay district standards. Existing properties are not exempted from meeting all other requirement of the City Code, such as Zoning Ordinance standards, stormwater management requirements, and all other applicable regulations. 157.03 APPROPRIATE LAND USE. (A) Land uses allowed in the overlay district are those identified within the property's zoning district established by the City of Hutchinson Zoning Ordinance and map. A mix of appropriate land uses is encouraged in the river overlay district, with an emphasis on Commercial uses. Uses should be those that benefit from the high traffic volume and visibility of the corridor while complimenting uses in the downtown. Community objectives include: 1) Enhance the stability of this corridor with a complementary mix of Commercial • uses appropriate to a growing community. to (C:,)=a_ Ordinance #08 -0500 River Overlay Ordinance — Chapter 157 Page 3 district and are required to meet community objectives for site layout: 2) Encourage a variety of uses which will support a community atmosphere. 3) Activate this Main Street intersection with a mix of uses which will draw visitors • into downtown. 4) Provide the variety and density of uses that encourage pedestrian activity. 5) Entice travelers and commuters to stop and explore Hutchinson with new opportunities to learn about the City. 6) Provide for full life -cycle housing with diverse, higher- density, residential uses. 157.04 SITE LAYOUT (A) The overall site plan design for new developments shall include the placement of buildings and site improvements with sensitivity to the waterfront, river views, and with respect for the natural resources of the area. Community objectives include: 1) Create a welcoming environment for residents and visitors. 2) Express a riverfront town character by establishing river view corridors. 3) Design new development to be respectful of the waterfront and adjacent parkland or other natural resources. 4) Connect new development to existing riverfront trails and parkland with public sidewalks or connecting trails. 5) Link new development, popular destinations, and the adjacent neighborhoods with safe, well designed pedestrian connections. (B) The following design standards apply to construction within the river overlay • district and are required to meet community objectives for site layout: 1) The placement of buildings shall be positioned to be respectful to the river by maximizing river views and establishing river view corridors. A perspective drawing of the proposed building and photos of the site's relationship to the river and surrounding properties shall be provided with site plan application materials. 2) Site design shall take into account the relationship between the development to the waterfront, nearby parkland and natural resources. Site amenities that take advantage of the proximity to these resources are encouraged, such as outdoor dining opportunities, visitor destinations, and rest areas with bike racks and benches for bicyclists and pedestrians are encouraged. 3) Buildings shall be oriented to the street, with parking next to or behind buildings. 4) Parking shall be located and designed in a manner that is complementary to the natural features of the site and building orientation. 5) Large parking lots are discouraged and shall instead be designed in a manner that large expanses of parking are broken up into smaller areas with landscaped islands and pedestrian friendly areas, such as pathways and plazas. 6) A reduction in the number of parking spaces required may be granted for shared parking facilities with complementary uses. A proof of parking plan shall be submitted for future parking expansion under this option. 7) Site planning should provide for safe site access and circulation which minimizes auto and pedestrian conflicts. • c�C�� Ordinance #08 -0500 River Overlay Ordinance — Chapter 157 Page 4 8) Primary entrances to the buildings shall be designed and located to maximize pedestrian access and connectivity to sidewalks and trails. Pedestrian safety features • shall be provided, such as crosswalk striping or use of textured, colored paving. 9) Service areas shall be located on the site in areas that minimize their appearance and shall be screened with landscaping or decorative fencing with supplemental landscaping. Fencing without landscaping is not permitted. 157.05 SITE LANDSCAPING AND STORM WATER MANAGEMENT. (A) New developments shall be designed with quality site landscaping, creation of landscape buffers and screening, require parking lot landscaping and street trees and encourage innovative approaches to reducing run- off, increasing filtration, and managing p1,n,t..t� lau shou7d be mnbowd ro p ad w nK storm water. Community objectives , e r, ° & W aa-dwtk afoot da*r4 The "aU a f,1, ..fanttnm should be di way elgWl adjQ t include: F 1) Create a welcoming environment for residents and visitors. 2) Design new development to be respectful of adjacent parkland and other natural resources. 3) Protect the river with improved storm water run -off management, slowing runoff rates and increasing filtration to reduce land erosion and enhance river water quality. (B) The following standards shall apply to construction within the river overlay district and are required to meet community objectives for site landscaping and storm water management: is 1) A quality landscape plan shall be developed for the site that addresses any site issues for the site, such as screening and parking lot landscaping. Appropriate landscaping for year round buffering shall be utilized with a mix of conifers along with deciduous plantings. 2) Plant materials shall be combined to produce a mix of scale of plant materials appropriate to the effect desired. A combination of over -story trees along with under - story ornamental trees, shrubs, and plantings is required. 3) Use of native species and varieties of adaptable non - native species are encouraged. 4) A stormwater management plan is required for any additional impervious surface coverage and increased runoff rates or pollutant loading in order to protect the river with improved stormwater run -off management, slowing run off rates and increasing filtration to reduce erosion and enhance river water quality. 5) The use of innovative approaches to run -off, such as the use of rain gardens, vegetated strips, underground storage, and pervious pavement are encouraged and may be required to meet stormwater management objectives. lam loo sfmt par* r,..d eaves Arabs neu &. Ordinance 1108 -0500 River Overlay Ordinance — Chapter 157 Page 5 6) Environmentally sensitive site design and green building construction that reduces runoff from structures, such as green roofs, is encouraged. • 157.06 ARCHITECTURAL DESIGN AND QUALITY. (A) New buildings shall be designed and built with consideration for design quality including building height and massing, colors and materials and the character of the architecture. Community objectives include: 1) Require new development to be appropriately designed and scaled to maintain a small town feeling. 2) Complement historic character with building styles appropriate to downtown. 3) Anchor the gateway with new, high quality buildings set on the two north comers of the intersection. 4) Reflect the massing and character of the historic power plant in the new development to express the historic downtown architectural character. 5) Express a riverfront town character by establishing river view corridors and massing new development to preserve these views, being respectful of the waterfront and adjacent parkland. (B) The following standards shall apply to construction within the river overlay district to meet community objectives for architectural design and quality: 1) Building design review is required for all new buildings requiring site plan review • within the overlay district to determine if the building meets the community objectives identified above. 2) Architecture of new buildings shall be respectful of riverfront views in scale and design. 3) Building design that reflects traditional historic main street design and traditional store fronts is encouraged, such as two story buildings with flat roofs, store front windows, easily identifiable main entrances, and awnings. 4) Building shall be designed with four -sided architecture, with all four sides receiving design attention, quality materials, and exterior treatments. 5) Quality, durable, building materials are required, such as brick, stone, stucco, rock face concrete block, and other durable attractive materials. Temporary structures, pole type construction, and metal sheds are not permitted. 6) Environmentally friendly /green building design and technology such as green roofs are encouraged. shingled hip roof deep, operhanging brick ors ucco wm duignated for ligh awnings or signage • stone columns and 2° story office With Windom 1"smry retail storefronts Ordinance #08 -0500 River Overlay Ordinance — Chapter 157 Page 6 • 157.07 SIGNAGE AND LIGHTING. (A) This section addresses the quality and design of all signage and lighting on the site or buildings. Lighting should be complimentary to the architectural design goals, sensitive to adjacent uses and designed to promote safety, especially for pedestrians. Community objectives include: 1) Complement historic character with architectural signage styles appropriate to downtown. 2) Provide for signage which tells visitors about nearby destinations and invites those `just passing through' to stop and explore historic Hutchinson. 3) Communicate the importance of the river to this community using signage, kiosks and/or visitor's center, as well as other tools. • (B) The following standards shall apply to construction within the river overlay district and are required to meet community objectives for signage and lighting: 1) All signage shall comply with the requirements with the zoning district in which it is located, however properties within the overlay district are encouraged to use unique signage that promotes a riverfront town feel and complements historic architectural styles. 2) Building signage shall be designed to be integral into the building architecture. 3) Pedestrian scale way - finding signage is encouraged in this district, to direct travelers, bicyclists, and walkers to site amenities, such as to the riverfront, historical features, park and trail amenities. Signage specifying business names or logos are not allowed, however pedestrian scale signage directing pedestrians to restaurants and shopping areas is permitted. 4) A professional lighting plan shall be provided with all site plans that identify the type of lighting, height, and specifications of lighting fixtures. Light levels shall be identified on the lighting plan and shall not exceed .5 foot candle at lot lines. 5) All lighting shall have 90 degree cut -off fixtures to minimize glare to adjacent properties. 6) Path lighting shall be provided for pedestrian walkways to parking lots and sidewalks or trail access points. • L(c) D__ Ordinance #08-0500 River Overlay Ordinance — Chapter 157 Page 7 • EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 13`" day of May, 2008. Attest: Gary D. Plotz City Administrator r1 U 0 Steven W. Cook Mayor co ((-- � �) Ordinance #08 -0500 River Overlay Ordinance — Chapter 157 Page 8 . ATTACHMENT A RIVER OVERLAY DISTRICT • n f,J 9 r 4 TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Items for TH 15 & North High Drive Roundabout Project (Letting No. 1/Project No. 08 -01) DATE: April 22, 2008 Attached is the Engineering Report containing the description and estimated cost of the proposed City improvements within Mn/DOT's TH 15 & North High Drive Roundabout project. The potential of assessing adjacent property owners for a portion of the City's cost share has been discussed at several Resource Allocation Committee meetings. The assessment procedure would be similar to the approach and methodology used for the TH 7 Reconstruction project. • At this point, City staff would like to start the project process by scheduling a Public Hearing for the May 13 City Council Meeting. City staff anticipates having a project open house for adjacent property owners prior to the Public Hearing. Attached are the necessary Engineering Report, Resolutions and Notices to administer the Public Hearing. We recommend that the attached Resolutions and Notices be approved. \J cc: Gary Plotz, City Administrator (0 td) RESOLUTION NO. 13379 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 1 PROJECT NO. 08-01 WHEREAS, it is proposed to improve: TH 15 & North High Drive Roundabout construction by construction of lateral and trunk storm sewer, drain tile improvements, lateral and trunk watermain, lateral and trunk sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, concrete paving, sidewaiksttrails, lighting, landscaping, restoration and appurtenances, and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of April 2008. Mayor: Steven W. Cook City Administrator: Gary D. Plotz (,W) • 0 HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Centerl111 Hassan St SFJHutchinson MN 55350 - 2522/320- 234- 4209/FAX 320 - 234240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor and City Council FROM: Kent Exner, City Engineer DATE: April 22, 2008 SUBJECT: Letting No. 1/Project No. 08-01 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L1/P08 -01 TH 15 & North High Drive Roundabout construction by construction of lateral and trunk storm sewer, drain file improvements, lateral and trunk watermain, lateral and trunk sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, concrete paving, sidewalks/trails, lighting, landscaping, restoration and appurtenances. (' 0) RESOLUTION NO. 13380 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 1 PROJECT NO. 08 -01 WHEREAS, pursuant to a resolution of the Council adopted April 22nd, 2008, the City Engineer has prepared a report with reference to the improvement of: TH 15 & North High Drive Roundabout construction by construction of lateral and trunkstorm sewer, drain file improvements, lateral and trunk watermain, lateral and trunk sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, concrete paving, sidewalks/trails, lighting, landscaping, restoration and appurtenances, and said report was received by the Council on April 22nd, 2008 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $436,264.00. 2. A public hearing shall be held on such proposed improvements on the 13th day of May, 2008, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. 0 Adopted by the Hutchinson City Council this 22nd day of April 2008. Mayor: Steven W. City Administrator: Gary D. Plotz u (' o) PUBLICATION NO. 7678 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 1 PROJECT NO. 08-01 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 13th day of May 2008, to consider the making of an improvement of: TH 15 & North High Drive Roundabout construction by construction of lateral and trunk storm sewer, drain tile improvements, lateral and trunk watermain, lateral and trunk sanitary sewer, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, concrete paving, sidewalks/trails, lighting, landscaping, restoration and appurtenances, and pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $302,164.00, with an Assessable Cost of $134,100.00, for the total estimated cost of $436,264.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 04/2211008 . City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, MAY 1ST, 2008 AND THURSDAY, MAY 8TH, 2008. • 4 (a) Minnesota Lawful Gambling °°^ on (LG200R) Lawful Gambling License Renewal Application \ Corrections should be made directly on this application Submit one check for the combined total of renewal fees, payable to State of Minnesota rganization requirements: Current license term: 7/1/2006 to 6/30/2008 1. An organization licens fee of $350 paid annually. Renewing license term: 7/1/2008 to 6/30/2010 Authorization #: 196 —_ F Check thIs box If yo ur Organization: Elks Lodge 2427 320 1organizationquallnesfor 587 -3116 ) the waiver of the $350 Box 272, Hutchinson, MN 55350 County: McLeod organization license fee defined In MN Statute CEO: Michael Keith Junge L _ 349 16 Subd_6 _ 19312 Judson Cir, Hutchinson, MN 55350 (320)864 -1265 Treasurer: Charles Draeger Annual Goal for 720 Goebel St SW, Hutchinson, MN 55350 Charitable (320)587 -3390 Contributions Gambling Manager Requirements: 1. A gambling manager license fee of $100 paid annually. Gambling Manager Authorization: GM- 00196 -003 Current License Term: 9 /1/2007 to 6/30/2008 Renewing license term: /1/2008 to 6/30/2010 Jeffrey Paul Hartwig iJ The individual listed is not renewing their license. We have enclosed a LG212 969 Hayden Ave, Hutchinson, MN 55350 application for the new applicant. (320)587 -1867 Bond: # RPS0311443 Note: The gambling manager duties may not be assumed by an Comp any: Old Rep ublic Individual until they are licensed by the Minnesota p Gambling Control Board. Gambling Manager Affidavit and Consent Statement 1. I have never been convicted of a felony or a crime � nvolving gambling. . I have never committed a violation of law or Board rule that resulted in the revocation of a license issued by the Board within five years before the date of the license application. 3. I have never been convicted of a criminal violation involving fraud, theft, tax evasion, misrepresentation, or gambling. 4. I have never been convicted of (i) assault, (ii) a criminal violation involving the use of a firearm, or (iii) making terroristic threats. 5. I have never been, or am I now, connected with or engaged in an illegal business. 6. I have never had a sales and use tax permit revoked by the commissioner of revenue within the past two years. 7. I have never, after demand, failed to file tax returns required by the commissioner of revenue. 8. I do not owe $500 or more in delinquent taxes as defined in section 270.72. 9. I have been an active member of the organization for at least two years at the time of our organization's initial license application, or have been an active member for at least the most recent six months prior to the effective date of our organization's license renewal. 10. I am not a gambling manager or an assistant gambling manager for another organization. 11. I am not a lessor, a member of the lessor's immediate family or a person residing in the same household as the • lessor, or an employee of a lessor of a premises where this organization has a permit issued from the Board to conduct lawful gambling. 12. I am not involved directly or indirectly as a bingo hall owner, manufacturer. or distributor. 13. I am not the chief executive officer of this organization. 14. I am not the treasurer of this organization. 15. I was not an officer of an organization at a time when an offense occurred which caused that organization's license to be revoked. Background Check. By signature of this document, the undersigned authorizes the Departments of Public Safety and Revenue to conduct a criminal and tax background check or review and to share the results with the Gambling Control Board. Further, I understand, agree, and hereby irrevocably consent that suits and actions relating to the subject matter of this gambling manager license application, or acts or omissions arising from such application, may be commenced against me or my organization and I will accept the service of process in any court of competent jurisdiction in Minnesota by service on the Minnesota Secretary of State of any summons, process, or pleading authorized by the laws of Minnesota. Failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. Changes in the information submitted in this application will be submitted in writing no later than 10 days after the change has taken effect. I have read this application and declare that all information submitted is true, accurate, d omplete. Signatu�L in ink, of gamb ing manager applicant Date: 0V l C 7 / c s (ote)- License Number: 196 License Expiration: 6/30/2008 Premises permit requirements: 1. An premises permit fee of $150 paid annually, 2. A separate resolution of approval including the site address from the local unit of government, (The local unit of government does not sign this renewal application) and 3. A LG215 lease agreement for each site your organization does not own is required. Site number 002 Elks Lodge 2427 720 Hwy 7 E, Hutchinson, MN 55350 l ` - >Township of (if applicable) _ Organization owns this site: McLeod County Gambling account # 070084 Citizens Bank & Trust oox.3.s7, nuccmnson, rini Does your organization conduct bingo at this site (Y)/ N -- 55350 Is the local resolution of approval attached? Y / N If yes, the attach a list of the days and beginning times of your bingo activities.; • • Check this box If this site has been discontinued or will not be renewed. Lo (e-) License Number: 196 License Expiration: 6/30/2008 Chief Executive Officer's Acknowledgement and Oath I declare that: I have read this application and all information submitted to the Board. All information is true, accurate and complete. All other required information has been fully disciosed. I am the chief executive officer of the organization. I assume full responsibility for the fair and lawful operation of all gambling activities to be conducted. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, including amendments to them. I certify that the gambling manager is bonded and licensed as required per Minnesota Statutes. I have read this application and declare that all I understand that failure to provide required information or providing information submitted is true, accurate, and false or misleading information may result in denial or revocation of complete. the license. A termination plan will be submitted to the Board within 30 days of Signature, in ink, of chief executive officer termination of our gambling operation. Date: I ........................................................................................ Mail complete renewal application (all pages), and one check made payable to the State of Minnesota for all renewal fees by: 5/1/2008 to: Gambling Control Board 1711 W Cc Rd B #300 5 . ... ....... .. .. ...... ............ ... ........ Roseville, MN 55113 Licensing Contact: Deb Lewis Email: deb.lewis@gcb.state.mn.us Phone: (651)639 -4077 Fax #: (651) 639 -4032 The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a license. If you supply the information requested, the Board will be able to process your application. Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your license. When the Board issues your license, all of the information that you have provided to the Board in the process of applying for your license will become public except for your Social Security number, which remains private. If the Board does not issue you a license, all information you have provided in the process of applying for a license remains private, with the exception of your name and address which will remain public. Private data about you are available only to the following: Board members, Board staff whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attomey General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your written consent. Org nlmtbn Renewal App- Report 0 Minnesota Lawful Gambling (LG200R) Lawful Gambling License Renewal Application Corrections should be made directly on this application Submit one check for the combined total of renewal fees, payable to State of Minnesota Organization requirements: Current license term: 6/1/2006 to 5/31/2008 1. An organization license fee of $350 paid annually. Renewing license term: 6/1/2008 to 5/31/2010 Authorization #: 3389 © F C ecx cos box I your organhaG qualmesfor Organization: Voiture 414 40/8 (320)587 -2665 the waiver of the $350 35 3rd Ave SE, Hutchinson, MN 55350 County: McLeod organizatim license fee CEO: Marc Thomas Bail aehned Mdsobrte Baile L _349.1 �ubd_6 _ J 35 3rd Ave SE, Hutchinson, MN 55350 (320)2342512 Treasurer. Richard Krueger Annual Goal for 670 Southview Or, Hutchinson, MN 55350 Charitable (320)587 -2259 Contributlons % Gambling Manager Requirements: 1. A gambling manager license fee of $ pai annually. Gambling Manager Authorization: GM -03389 -001 Current License Term: 6/1/2006 to 5 31/2008 Renewing license term: 6/1/2008 to 5%31 /2010 Roger Kenneth Olson ;] The individual listed is not renewing Uttir license. We have enclosed a LG212 16212 Co Rd 7, Hutchinson, MN 55350 application for the new applicant (320)587 -2665 Bond: # RCB 538944 Noce The gambling manager duties may not be assumed by an Indvidual until they are licensed by the Minnesota Company: Old Republic Surety Gambfi g control Board. Gambling Manager Affidavit and Consent Statement 1. I have never been convicted of a felony or a crime involving gambling. • 2. I have never committed a violation of law or Board rule that resulted in the revocation of a license issued by the Board within five years before the date of the license application. 3. I have never been convicted of a criminal violation involving fraud, theft, tax evasion, misrepresentation, or gambling. 9. I have never been convicted of (i) assault, (ii) a criminal violation involving the use of a firearm, or (iii) making terroristic threats. S. I have never been, or am I now, connected with or engaged in an illegal business. 6. I have never had a sales and use tax permit revoked by the commissioner of revenue within the past two years. 7. 1 have never, after demand, failed to file tax returns required by the commissioner of revenue. 8. I do not owe $500 or more in delinquent taxes as defined in section 270.72. 9. I have been an active member of the organization for at least two years at the time of our organization's initial license application, or have been an active member for at least the most recent six months prior to the effective date of our organization's license renewal. 10. I am not a gambling manager or an assistant gambling manager for another organization. 11. I am not a lessor, a member of the lessor's immediate family or a person residing in the same household as the lessor, or an employee of a lessor of a premises where this • organization has a permit issued from the Board to conduct lawful gambling. 12. I am not involved directly or indirectly as a bingo hall owner, manufacturer. or distributor. 13. 1 am not the chief executive officer of this organization. 14. I am not the treasurer of this organization. 15. 1 was not an officer of an organization at a time when an offense occurred which caused that organization's license to be revoked. Background Check, By signature of this document, the undersigned authorizes the Departments of Public Safety and Revenue to conduct a criminal and tax background check or review and to share the results with the Gambling Control Board. Further, I understand, agree, and hereby irrevocably consent that suits and actions relating to the subject matter of this gambling manager license application, or acts or omissions arising from such application, may be commenced against me or my organization and I will accept the service of process in any court of competent jurisdiction in Minnesota by service on the Minnesota Secretary of State of any summons, process, or pleading authorized by the laws of Minnesota. Failure to provide required information or providing false or misleading information may result in the denial or revocation of the license_ Changes in the information submitted in this application will be submitted in writing no later than 10 days after the change has taken effect. I have read and declare that all information submitted i . o, accurate -ao rrr( te. CZ Signature, in ink;`�of gambling manager applicant Date: -�) ti `1 /,� co (E) License Number: 3389 License Expiration: 5131/2008 i Premises permit requirements: 1. An premises permit fee of $150 paid annually, 2. A separate resolution of approval including the site address from the local unit of government, (The local unit of government does not sign this renewal application) and 3. A LG215 lease agreement for each site your organization does not own is required. - i..— -- --- - -- be -- ---- Site number 001 �° - Omeck this box If thk site has been discontetued or will not renewed. American Legion Post 96 - - - - - - - - -- 35 3rd Ave SE, Hutchinson, MN 55350 McLeod County �TovmsNp of (if applicable) N Gambling account #021717 Organization owns this site: N Marquette Bank 308 organization conduct bingo MN 5 Main St Hutchinson, Does your o rg ngo at this site Y N i(_ . � MN 55350 Is the local resolution of ap attached? Y N )f PP � yes, the attach a list of the days and beginning tlmes of your bingo acbvitles.; • • (D te) License Number: 3389 License Expiration: 5/31/2008 Chief Execlubve Officer's Acknowledgement and Oath i • I dedare that: I have read this application and all information submitted to the Board. All information is true, accurate and complete. All other required information has been fully disclosed. I am the chief executive officer of the organization. I assume full responsibility for the fair and lawful operation of all gambling activities to be conducted. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, including amendments to them. I certify that the gambling manager is bonded and licensed as required per Minnesota Status. I understand that failure to provide required information or providing false or misleading information may result in denial or revocation of the license. A termination plan will be submitted to the Board within 30 days of termination of our gambling operation. I have read this application and declare that all information submitted is true, accurate, and comp �--n t Signatuk In ink, of chief executive offioer Date: ' 20 / 6 -0' 6 --------------------------------------------------------- Mail complete renewal application (all pages), and one check made payable to the Ptate of Minnesota for all renewal fees by: 4/1/2 08 to: Gambling Control Board 1711 W Co Rd B #300 S _ . _ _ .. _ . - Roseville, MN 55113 Licensing Contact: Deb L is • Email: deb.Ie is @gcb.state.mn.us Phone: (651)639 -4077 Fax #: (651) 639 -4032 The Information requested on this form (and any attachments) volt be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board In conducting a background investigation of you. You have the right to refuse to supply the information requested; however, If you refuse to supply this Information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a license. If you supply the information requested, the Board will be able to process your application. Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your license. When the Board issues your license, all of the information that you have provided to the Board in the process of applying for your license will become public except for your Social Security number, which remains private. If the Board does not issue you a license, all Information you have provided in the process of applying for a license remains private, with the exception of your name and address which will remain public Private data about you are available only to the following: Board members, Board staff whose work assignment requires that they have acc to the information; the Minnesota Deparbnent of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Rnance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your written consent. OrtJdYm Rweral App: Report • co Cep 0 C TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Engineering Report for 5th Avenue SE Railroad Trestle Bridge Replacement DATE: April 22, 2008 City staff has examined the feasibility of replacing the 5 Avenue SE Railroad Trestle Bridge that exists on the Dakota Rail Authority corridorjust east of the 3M industrial site. The first step of our analysis consisted of structural engineer from SEH, Inc. performing an overview inspection during • the fall of 2007. Attached is the report provided by SEH that contains considerations and recommendations. Per this report, the removal of any of the bridge piers that occasionally cause debris to accumulate within the river bed is not recommended. However, the existing bridge does appear to be suitable to allow for trail planking and railing modifications. SEH estimates the useful life of this structure to be 15 to 20 years if appropriate maintenance, inspections, and debris removal are administered. Secondly, City staff recently reviewed the possibility of relocating McLeod Co. Bridge 45881 to this trestle bridge location. Per the attached analysis, this approach would require significant expenditures to address several construction and logistical issues. City staff determined that the relocation and reinstallation of this bridge would not be cost effective and would still result in several unknowns /concerns. Lastly, City staff reviewed the potential of installing a new pedestrian trail bridge at this location as described in the attached analysis. This approach would address several of the unknowns/concerns and engineering/administration costs that would be associated with the County bridge relocation option. Also, if the existing abutments were deemed suitable, significant construction savings could be incurred. At this point, City staff recommends that the existing trestle bridge be left in place as currently configured. The Dakota Rail Authority recently conveyed an easement to the Minnesota Department of Natural Resources (DNR) to utilize and maintain the corridor that contains this trestle bridge. Upon the DNR's determination of the acceptable uses for this trail, City staff could then work with the DNR to address the needs for an appropriate bridge facility at this location. Based on discussions at a recent Resource Allocation Committee meeting, City staff has notified McLeod County that the relocation of McLeod Co. Bridge #5881 has been deemed unfeasible. This report is for informational purposes, no City Council action is necessary, • cc: Gary Plotz, City Administrator 6 C�� A SEH November 12, 2007 REC'F`�.fED NOv__? city of rluicninson Eng. Dept. RE: City of Hutchinson, Minnesota RR Bridge Over South Fork Crow River SEH No. A- HUTCH0005.00 Mr. Kent Exner, PE City Engineer City of Hutchinson 11 l Hassan Street SE Hutchinson, MN 55350 -2522 Dear Mr. Exner and Mr. Moon: Mr. Dolf Moon Parks, Recreation & Comm Ed Director City of Hutchinson 900 Harrington Street SW Hutchinson, MN 55350 An overview inspection was made of the abandoned Dakota Rail railroad trestle bridge over the South Fork Crow River near 3M on November 5, 2007 with you and City Council member Bill Arndt. The purpose of the inspection was to make a general assessment of the condition of the structure, review whether or not some of the bridge elements could be modified to reduce obstructions in the river, and to provide a concept to add a deck and railing so that the bridge can be used for a City trail. At your office, we discussed decking and railing options that included placing a 1 1/2 -inch treated wood • or composite plank deck at a skew over the ties and between the tie curbs. Railings from other projects were shown that included a simple timber post with horizontal wood rails and also one that utilized wood posts with vertical reinforcement bars in a steel angle frame. To provide support for the posts on your bridge, a plank could be lapped to the edge of a tie at each railing post. This plank would project two to three feet out beyond each end of the tie to provide for anchorage of a knee brace that would support the post. Both railing options discussed, among others, could be used at this site. Both could be detailed to meet the 42 -inch pedestrian or 54 -inch bicycle trail height standards as well as the 4 -inch maximum opening to meet building code, although the building code may not apply to this type of structure. After the meeting in the office, a site inspection was made. The bridge is a treated timber trestle comprised of 10 spans with a total bridge length of approximately 135 feet. Each timber bent, or pier, is made up of five timber piles and cross framing. The tallest piers are approximately 25 feet in height. Debris collects on the piers in the river and this has resulted in a maintenance effort to regularly remove the debris. The City would like to remove several of the river piers to allow better passage of the debris. This bridge is in poor condition. (See attached photos) The pilings are deteriorated by decay and by abrasion from debris. Numerous piles have been spliced or replaced in the past. The supporting beam spans are comprised of tour 16 x 'i -inch sawn treated timbers under each rail line for a total of eight timbers. Timber ties and tie curbs are present. The rail has been removed. Approximately twenty feet of the tie curbs on the east end is partially missing. 1 Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, Sc Paul, MN 551105196 SEH is an equal opportunity employer I w .sehinc.conn 1 651.490.2000 1 800.325.2055 1 651.490.2150 fax � \ Mr. Kent Exner, PE Mr. Dolf Moon November 12, 2007 Page 2 • It is my recommendation that none of the piers should be removed, even though the intended trail use is considerably lighter than the railroad use for which it was designed. The available capacity of the piers is low, such that the redundancy of having them all present is advised. The deck surface and railing could be added as discussed. The tie curbs on the east end would need to be replaced. As stated, the condition of the overall bridge is poor. With some maintenance and regular inspections and debris removal, the bridge could be expected to last only 15 to 20 years more. Plans should at that time include replacement with a new longer span trail bridge. Steel pre - fabricated truss bridge types could be used to span the river with considerably fewer or no piers. Please contact me at 651.490.2078 if you have questions or need additional information on this bridge. We are available to assist you in developing construction plans for the installation of the deck and railing if you wish. Sincerely, SHO T ELLIOTT HENDRICKSON INC. Jeff A. Johnson, PE Principal/ Structural Project Manager • Enclosure c: John Rodeberg, SEH a bid,. &�.,m� • (D(�) rs } 'F - - _ - • yr' .er - r -. • Igs - - y.. +'�"�M� i� ate � ._ _ �� ,p � � •"� _ - _ ■ �' PA r te. + "+r■` `� _. .411F NiLe At Nip m _ - .. �. ° 1� .._ IN -r - d e r „ , a . :.,,4 - �ilr � '" = r a:aeBx•�e�,sr - �i: �•+�Ie_3 •.� _ y.. i6. AN.� �i� f °,• I ° � �. -- �._�" �., - _: T -• . _��k•� '-'� r• .`-' - •°_,.^' .�,.' ,� _W'� •, ,y,. ° 77 -Ois 7. Not °• a , - ,. r � _ + � ,,. � M: # , r � +r r , o_k_ t4 ° • A� ti- ems 1i� J -, . ,� -• p r 4. .. _ ° W - P .: Alm 21 1 r , ■ _ `- a._ a � � a s , No a 0 o T.+1 #. ° , - • ° •fit' d . ,•ri w Lb Alof 6. ANN jr �a t ■- ■• a, - 4 W a d ; .. A ;- c • • A ` c PPP ,•4h a .� .+ l e Pb r A L 9 - _ �* • ° +�' � A - as w ° a ° fi e as •. -, aw � �• ° P e ! Willo —. ��e eeeeek _a�e� •�� , ° -_. a ,v �: dM1461 y s ■ — _ ms`s.- - _ ".,-, lo w' ° : y .e- a _ IN, lop- WAF I WPO' -4� IN Jill q da Go _ ,_ _ ■-,' r -- . �r r L r •°■ _ i _ L ,. � 1 '. , ���: - .+� r _ ,�,�' ,I e . � T • st _ °� �� m , �:•� s� ' ' °+a - McLeod Co. Bridge #5881, Bergen Twsp • Estimate to repair & relocate bridge from County Rd 84 Bergin Twnsp to area of existing wood trestle bridge about 400' south of 5' Ave. SW. in Hutchinson Existing Bridge Bridge length bearing- bearing is 90.0', Face of abutment- face of abutment is 88.0'(structural steel 106,00 lb /53 ton). Roadway width is 24.0', Outside width is 34.5', Height is 13.0'. Concrete deck is 25'x 92'x 0.5' thick(43 yds /86 ton). Existing abutments(not including wing walls) have 44 -12" pile each side = total 88 -12" pile, Structural concrete for both abutments is about 180 yds, Reinforcing steel for both abutments is about 20,000 lbs. Removal of Existing Bridge & Transport to Hutchinson Bridge is too heavy (140 ton) to pick up without incurring huge costs. Bridge could be picked up after concrete decking is removed. This would require additional care be taken removing the concrete so not to increase damage to the structure. This extra cost would be about • $5,000 and there would be no guarantee that the deteriorated steel would support a lift/move. No basic costs were used to remove bridge, these costs would be needed in either a demo or a move. Costs estimated to mobilize and use a large crane at the existing site and then at the new site(only to remove from trailer and place on temporary supports until repair work is completed), remobilize to set repaired structure on new abutments would be about $10,000. Move of bridge(34' wide, 106,000 lbs) from Lester Prairie to Hutchinson about $5,000. Repair of damage to steel Members, Abutments, Site Grading Bridge would require an Engineering study with specifications for repairs and design of new abutments. Costs would be about $20,000 ( $10,000 Engineering, $10,000 testing services/borings & metal testing). Repair of corroded steel is a guess, not knowing what the engineering recommendations would be. $5,000410,000. Site grading would be required to build the 2 new abutments. The existing span between abutments is 135'. This requires 1 or both • embankments to be extended a total of 40'(2500 cu yds). This material would need to be imported and placed at a cost of $25,000. • Using the existing Abutments as a guide for estimating quantities, 44(half quantity used #5881) pile- 50'long &@ $20/LF = $44,000, 180 cu yds concrete @ $110 = $20,000.20,000lbs rebar steel @ $0.90 lb = $18,000. Redeck using Douglas Fir Planking About $20,000 City Costs Engineering, Clerical, Legal( 24 %) $40,000 Total Estimate : $207,000 Items not included in estimate. - Continued maintenance of 69 year old bridge. - Painting of structure. Protective paint system has failed. Original paint was most likely lead based and would need required measures taken during removal. - Trail would be 10' wide. Bridge width curb -curb is 24'. Barriers to narrow deck to 10'. - Possibility of cutting bridge in half longitudinally along centerline. • This would ease move but would add costs to repair. - Demolition of existing wood bridge. This bridge would need removal with either repair /move of Bridge #5881 or replacement with new Continental Bridge. LJ New Pedestrian Bridge Construction • Estimate for New Pedestrian bridge over the Crow River about 400' south of 5'' Ave. SW in Hutchinson Bridge -110' x 10' Continental Truss Bridge. Bridge would be a H- Section -one diagonal, w /weathered steel Douglas Fir decking. Design vehicle weight of 10,000 lbs. About $108,000. 135' x 12' = About $150,000 Abutments & Erection. 4(2 ea abutment) -12" pile 50' ea @ $50 LF = $10,000 30 yds Structural concrete @ $110 yd = $3,300 20001bs rebar steel @ $0.90 = $1,800 Crane mobilization & erection. About $3,000 Backfill and Misc. about $5,000 Soil borings and Engineering fees. About $5,000 City Costs Engineering, Clerical, Legal( 24 %) $6,744 Total Estimate : $184,844 Items not included in estimate. - Demolition of existing wood bridge. This bridge would need removal with either repair /move of Bridge #5881 or replacement with new Continental Bridge. n U v ) • • • I 9025 Centre Pointe Drive, Suite 400 West Chester, OH 45069 Phone: 800.344.2102 •Facsimile: 513.763.8213 INC www.contechbiidge.com We are pleased to quote a Continental Pedestrian Bridge CONfECH Bridge will Design, Fabricate and Deliver the following: ka a deliver this fu to: Contact: Date: nsroom Project: Pedestrlao/Trail Bridge Mike D'Agostino City, St Hutchinson MN ONTECH Bridge Solutions for Preliminary Price S108,000 Quentin Larson, City of Hutchinson (FOR destination shoe above) Bridge Sin 110 X 10 Camber I% Model H.Sectionone diagonal Live Load 85 psi Finish Weathering Steel vebicle load 10000 LB Decking 3x12 Douglas Fir Design Accessorries: Code: AASHTO Stresses Safety Rails: Reriziier"irrbspaang (Inside) Toe Plate: Yes No. of Wood Rub Rail: Yes Sections 2 Pipe Hand Rail: None Lifting Weight 53700 Lbs M6 W sn...c 14i The above pricing does not include any applicable taxes, anchor bolts, foundation design or construction, unloading or erection costs. Terms of Sale and deposit will be determined at the time of final ouote. Codes: Structural Welding Code (ANSUAWSDI.1). Weathering Steel Bridges: Steel Structures Painting Council Surface Preparation Specifications No. 7 Brush- ' Off Cleaning, SSPC -SP7 The following will be the responsibility of others: 1. All construction surveying, including field measurement and verification of abutments and anchor boll placement, erection of the bridge. 2. Design, excavation and construction of bridge foundations including anchor bolts. This quote will expire 60 days from the date issued unless otherwise specified by CONTECH BRIDGE SOLUTIONS INC. We appreciate the opportunity to provide you with this proposal. Sincerely, Michael J. D'Agostino Region Manager (S R-) i April 17, 2008 City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 To: Honorable Mayor & City Council members From: John Olson, Public Works Manager Subject: Six -month Extension of current Fixed Base Operator (F.B.O.) Agreement The City Council approved a six -month extension of the current FBO Agreement at their February 12, 2008 meeting. The intent of that extension was to allow time for the Airport Commission to advertise the F.B.O. contract in the spring. The Airport Commission had no concerns with Hutchinson Aviation, but felt it was prudent to advertise the contract publicly. • An advertisement was placed locally and distributed to interested parties in late March and early April. Prospective proposals were due on April 11, 2008. While there were interested parties, only Hutchinson Aviation responded by the due date. Changes in the contract that will take affect in 2008 -2011 will be a 4.2% increase in rental for the shop ($1,200 to $1,250) and an increase in fuel flowage fees from $0.05 per gallon to $0.07 per gallon, a 20.7% increase. City staff and the Airport Commission recommend the City Council enter into an agreement for FBO services with Thomas Parker, Hutchinson Aviation, for a three -year term. 11 c'L� AGREEMENT BETWEEN CITY OF HUTCHINSON . AND THOMAS PARKER, FIXED BASE OPERATOR, FOR PROFESSIONAL SERVICE This agreement, made this 22n day of April, 2008, by and between the CITY OF HUTCHINSON (the "City ") and Thomas Parker, Hutchinson Aviation ( "F.B.O. "), is for the purpose of outlining the rights and responsibilities of the parties to this Agreement. 1. Shop and Office The Hutchinson Municipal Airport is comprised of a number of structures including structures known as the maintenance shop (the "Shop ") and F.B.O. Office (the "Office "). The shop is approximately 60' x 80' and the Office is approximately 12.5' x 18', consisting, for the purposes of this agreement, of 5,025 square feet. 2. Exclusive Use F.B.O. shall have exclusive use of the Shop and Office to conduct aviation - related business of ordinary course. 3. Use of Shop and Office F.B.O. shall have the right and privilege, during the term of this Agreement, to use the Shop and Office for the purpose of conducting aviation - related business. F.B.O. shall pay an annual consideration of $1,250, due and payable before the end of each calendar year. 4. Condition of the Shoo F.B.O. shall accept the Shop and Office in the condition they exist on the date of execution of this Agreement, and the City shall not have any obligation to make any alteration, addition, or improvement • to the Shop or Office. The F.B.O. is responsible for maintaining the Shop and Office in a neat and sanitary condition. The F.B.O. must receive permission from the City to make permanent improvements to the Office and Shop. The F. B.O. shall allow the City access to the Shop and Office for purpose of maintenance, inspections, and for ascertaining the F.B.O.'s compliance with the provisions of this Agreement. 5. F.B.O.'s Services Required F.B.O. shall be available to conduct aircraft maintenance and repair and for the sale of aircraft parts, supplies, and aviation fuel to the aviation public during normal business hours. The F.B.O. shall be available to the public to answer general questions about airport operations during normal business hours. The F.B.O. will perform various tasks related to general airport functions, including reporting maintenance requirements to the City for, the Airfield, Shop, Office, City- operated hangars, or other devices on airport property. 6. Heating and Other Utilities F.B.O. shall pay any and all rates and charges which may become due or payable for water, gas, electric current, telephone, rubbish removal or any other utility used or consumed in connection with business activities or the use of the mobile home during the term of this Agreement, and shall, within a reasonable time after request by the City to provide proof of such payment. • �0 �J) 7. Aviation Fuel F.B.O. shall sell aviation fuel to the public. The City shall • retain the responsibility for maintaining and replacing the fuel tank. The City shall also install and maintain the mechanical equipment and fixtures used for dispensing fuel. The F.B.O. shall remit to the City a fuel system maintenance fee in the amount of $0.07 per gallon of fuel pumped. The City may request that the F.B.O. report the price for fuel displayed at the fuel pump. The F.B.O. shall report any issues regarding maintenance of the mechanical equipment and fixtures of the fueling system. F.B.O. may discount fuel prices to customers at his discretion. The City shall not be responsible for billings, collection of funds, or other services related to selling fuel and collecting money. 8. Mobile Home City shall furnish a location and water, sewer, and electrical hookups appropriate for the placement of a mobile home by F.B.O. on airport property. The City shall have no responsibility for furnishing or maintaining a mobile home for F.B.O.'s use. F.B.O. agrees to keep any mobile home located on the premises in good condition and to comply with municipal building and safety codes with regard to the condition of said mobile home and to also comply with any applicable state or county rules and regulations regarding said mobile home. 9. Independent Contractor It is understood and agreed that the relationship between F.B.O. and the City shall be that of independent contractor. The • City has not hired F.B.O. as an employee of the City or of the Hutchinson Municipal Airport. The City shall not be responsible for any benefits or expenses typically accorded employees, including, but not limited to salary, medical benefits, retirement benefits, unemployment, or severance benefits, nor shall the City provide workers compensation coverage to the F.B.O. 10. Insurance F.B.O. shall obtain and pay for, prior to taking possession of the Office and Shop, insurance in the form of business liability insurance and hangar keepers insurance in an amount and form satisfactory to the City at limits at least equal to that which the City carries. F.B.O. shall name the City as an additional insured and provide the City with a certificate of insurance. F.B.O. shall provide the City, upon request, proof of adequate and appropriate insurance coverage relating to business activities on airport property. At the time of this agreement, coverage limits are to be $1,000,000 per occurrence and $2,000,000 aggregate. These limits may be adjusted from time to time by written amendment hereto. 11. Hold Harmless F.B.O., while engaged in the performance of any service or function related to this Agreement, agrees to indemnify, save and hold harmless, defend the City and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or the performance of the services . provided in accordance with this agreement. 12. Mortoaaes; Assignment F.B.O. shall not mortgage, encumber, assign as security, transfer, assign or sublet the interest of F.B.O. in this Agreement, in whole or in part, without the prior written consent of the City. 13. Termination This agreement shall have a term of three years from the date of its execution. This agreement shall renew for another three -year term upon approval of the Airport Advisory Commission and subsequent action by the City Council. Additional three -year terms may be applied for when at least one year has past from the date of execution. Either party hereto may, at any time and for any reason, terminate this Agreement upon sixty (60) days advance written notice to the other parry. 14. Removal of Items F.B.O. shall not, under any circumstances, remove from the Shop or Office any item or property, including fixtures, attached to and made a part of the Shop or Office. 15. Surrender of Possession F.B.O. shall, upon termination of this Agreement, peaceably vacate the Office and Shop and quietly yield and surrender the Office and Shop to the City in as good condition and repair as existed on the date F.B.O. entered into possession thereof, reasonable wear and tear excepted. The City may conduct inspections, to which the F.B.O. may be a party, to determine the condition and repair of the Shop or Office. F.B.O. will pay for those damages determined to be beyond reasonable wear and tear. 16. Discrimination F.B.O., in the use of the Hutchinson Municipal Airport, shall • not on the grounds of race, color, or national origin discriminate or permit discrimination against any person or group of persons or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation, and F.B.O. further agrees to comply with any requirement made to enforce such regulation which may be demanded of the City by the United States Government under authority of said Part 21. 17. Use of Airport Facilities F.B.O. may, during the term of this Agreement, use the existing pilot lobby, flying field, and municipal airport facilities in common with other users. F.B.O. agrees to abide by all rules and regulations applicable to the use of airport facilities, whether the United States government, the State of Minnesota, the City of Hutchinson or other governing body adopts those rules and regulations. 18. Successors This Agreement shall be binding upon and inure to the benefit of the parties hereto, and their successors and assigns. 19. Taxes Should any determination be made that the interest of F.B.O. in this Agreement is taxable, and should any tax be levied pursuant to such determination, F.B.O. shall promptly pay such tax when due, and shall, within a reasonable time after request by the City, provide such proof to the City. 20. Fixtures; Improvements F.B.O. shall not attach to or install in the Office and Shop any fixture, or reconstruct, enlarge, add to or alter the Shop, or any • part thereof, without written consent of the City. Lo t • 21. Ownership The Office and Shop, and any improvements, alteration or addition made, and any fixture attached to the Office and Shop during the term of this Agreement, shall become and remain the property of the City. 22. Destruction In the event the Shop shall be destroyed by any cause, whether natural or man -made, or shall be rendered or become unusable for any reason, this Agreement shall immediately and without further action cease and terminate, in which event F.B.O. shall peaceably surrender possession of the Office and Shop to the City. 23. Compliance with Laws F.B.O. shall abide by and conform with all laws, rules, and regulations, including future amendments thereto, controlling or in any manner affecting F.B.O. relative to the use or occupancy of F.B.O. hereunder. 24. Default In the event F.B.O. shall default in the performance of any of the terms, conditions or covenants of this Agreement by F.B.O. to be performed, and the default shall continue for a period of twenty (20) days after the service of written notice of such default by the City on F.B.O., the City may enter into and upon the Shop or Office or any portion thereof and repossess the same with or without terminating this Agreement and without prejudice to any other remedy for rent or breach of covenant, and in any such event may, at the option of the City, terminate this Agreement by giving written notice of the termination. The City may not repossess upon default by F.B.O. personal property owned by F.B.O. and stored in the Shop of Office. The rights and remedies given to the City are, and shall be deemed to be, cumulative, and the exercise of one shall not be deemed to be an election excluding the exercise by the City at any other or different time of a different or inconsistent remedy. 25. Venue for Causes of Action. The laws of the State of Minnesota shall govern this agreement and the venue for any causes of action shall be McLeod County, State of Minnesota. 26. Commercial Operations F.B.O. shall be responsible to meet, and provide upon request, verification of all licensure requirements of the State of Minnesota and /or the United States Government to legally comply with this agreement. 27. Notices. All notices under this agreement shall be sent to the following addresses: If to the City: John Olson, Public Works Superintendent City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 If to F.B.O.: Thomas Parker 16713 Hwy 15 Hutchinson, MN 55350 • This Agreement shall not be assignable by either party. This Agreement shall • not take effect until it has been approved by the City Council of the City of Hutchinson. CITY OF HUTCHINSON: Dated: Attest: Dated: 0 E 0 Steven W. Cook, Mayor Gary D. Plotz, City Administrator Thomas Parker In 0 TO: Mayor & City Council FROM: Kent Exner, City Engineer Randy DeVries, Water /WW Manager RE: Consideration of Project Award for WWTF Drive Upgrade for Existing Belt Filter Presses (Letting No. 15/1roject No. 08 -15) DATE: April 22, 2008 The City of Hutchinson received two (2) bids for the W WTF Drive Upgrade for Existing Belt Filter Presses project letting that were opened on Tuesday, April 15' (see attached Bid Tabulation). Ashbrook Simon • Hartley, Inc. of Houston, Texas, submitted the apparent low bid in the amount of $59,250.00. This bid nearly matches the previously estimated amount of $58,000.00 for this project and appears to be responsive and complete. Appropriate funds for this project have been accounted for within the 2008 Wastewater Budget. Attached is the necessary Resolution to award this project. We recommend approving the attached Resolution. cc: Gary Plotz— City Administrator 11 Gch) CITY OF HUTCHINSON P °t°" HUTCHINSON CITY CENTER, 111 HASSAN ST SE, HUTCHINSON MN 55350 (320 - 234 -4209) PLAN HOLDERS LIST & BID TABULATION LETTING NO. 15 /PROJECT NO. 08 -18 BID OPENING DATE: Tuesday, April 15, 2008 at 2:00 pm COMPLETION DATE: 08/01/2008 N g NAME AND ADDRESS TELEPHONE FAX/WATS BID SECURITY IN BID PRICE J w THE FORM of Z w o Q Reed Construction Data Inc Attn: Document Processing 30 Technology Pkwy South, Ste 500 t Norcross GA 30092 630 -288- 7955 800.303 -8629 Rice Lake Construction Group 22360 Cc Rd 12 P O Box 517 2 Deerwood MN 56444 218- 546 -5519 218 -546 -7016 NewMech Companles Inc 1633 Eustis St 6 St Paul MN 55108 -1219 651-645 -0451 KHC Construction Inc 703 Ontado Rd N O Box 450 rshall MN 56258 507 - 532 -66768 507 - 53216769 Bid Bond $89,000.00 Ashbrook Simon Hadley, Inc Attn: Larry Packard 11600 East Hardy s Houston TX 77093 281- 985 -4405 800.999 -6737 Bid Bond $59,250.00 Alltech Engineering 2515 Pilot Knob Rd e Mendota Heights MN 55120 651452 -7893 651452 -5592 v e 0 to n t' N) RESOLUTION NO. 13381 . RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 15 PROJECT NO. 08 -18 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: WWTF — Drive Upgrade for Existing Belt Filter Presses, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Ashbrook Simon Hartley Inc of Houston TX $ 59,250.00 KHC Construction of Marshall MN $ 89,000.00 and whereas, it appears that Ashbrook Simon Hartley Inc of Houston TX is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Ashbrook Simon Hartley Inc of Houston TX in the amount of $59,250.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 22nd day of April 2008. Mayor City Administrator r1 LN) cn o 7 v'v � • MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Lt. David Erlandson FROM: Officer Theresa Leider /Investigations DATE: 4/15/2008 RE: Transient Merchant License Background As of today's date, I have completed a background investigation on Richard Seipel for a Transient Merchant's License. Mr. Seipel owns and operates the Country Stop, a produce stand that will be located at Highway 15 and South Grade Road in the Runnings parking lot. During the course of conducting this background investigation, I did not discover anything in the applicant's background that would disqualify him from obtaining this license. This background is an update to previous years. Mr. Seipel has been operating the County • Stop since 2002. There are no changes in his information from the past investigations. If you have any further questions, or need any further investigation into this matter, please contact me. 0 r 1 m XT-1 0a 1 • 111 Hassan Street Southeast Hutchinson, MN 55350 (3 20) 587 -5151 ffi x (320) 234 -4 240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS • Application Type (choose one) ❑ ,Solicitor $125.00 Date of Application y- Y 5 Transient Merchant $125.00 $125.00 r pa ❑ Peddler Date(s) of Sale ❑Parade Peddler $30,00 � Applicant Information 2" X 2" Picture Required Name: 9;Cj1 a l d 14//117 .s•- a — E COUXI s Height: •3 Weight: X, Eye Color: &Ye— Driver's License Number: tate: /00%/ Permanent Address: X0599 f/ , y 9 A-16 A)t ✓ l ovt �o rn /HP/ 547, 73 �� City State Zip Permanent Telephone: (35t D) - 7 le (o 7 $6 7 Temporary Address: Crry State Zip Temporary Telephone Access: Have you been convicted of any crime, traffic violations? ❑ yes no misdemeanor, or violation of any municipal ordinance, other than If yes, state the nature offense and punishment or penalty assessed therefore: E L,6) City of Hutchinson Application for Peddlers, Solicitors, and Transient Merchants Page 2 of 4 • • • Information Location Name 9HS s. aw Is W4&I'.A500 M✓ ss3so Location Address City State Zip Business Information Describe relationship between applicant and employer: 1 SeJef P •ti f60Ll A wnel Property Owner Name Describe nature of business and describe item(s) 1S9oo F�fiM' 0-"j DP %VC R a }a.I Sa�C'5 or �tealn rrodu e- Properly Owner Address Swee�F�.orn Mclon S F a� Trvw�-{ -oa; } ao �� „e� t r Property Owner Name Describe method of delivery: .27gS7 &'k rcrsOh t J�r+a It MAJ Property Owner Address City State zi Describe source of supply: Niy cfey - O vom M /c:...0 �iwereT Supplier Name Suppler Phone ,Number Supplier Address Cite Stare Zip Supplier ,Name Suppler Phone Number Supplier Address City Stare Zip Supplier Name Suppler Phone Number Supo herAddress Ci . State Zi Reference Information Provide two (2) property owners (preferably in McLeod County) for character references: 1 SeJef P •ti f60Ll r lq$z) Property Owner Name Property Owner Phone Number 1S9oo F�fiM' 0-"j DP %VC E�erJ ('fri•ri C MN SS3t/y Properly Owner Address Cit State Zrp ao �� „e� c�-I� 360 - 3 Property Owner Name Property Owner Phone Number .27gS7 &'k rcrsOh t J�r+a It MAJ Property Owner Address City State zi v I) City of Hutchinson Applicanonfor Peddlers. Solicitors. and Transieni Merchants Page 3 of 4 r �J 0 LJ pa k I Ciry R 1/ City List last (up to three (3)) previous city(ies) where you carried on same activity: l✓t /meter qtr./ say /3 rags City State ate(s) of Activity t/3 --r to Stale Date(s) of Activity A". ;W— /,j ca-/s7 _ State Date(s) of Activity Checklist The following items need to be completed and/or attached in order for the ap 'cation to be processed: Application /Investigation fee paid in full (check or ey order): yes El no Application completed in full and signed: yes ❑ no 1 hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. 1 fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. 's Signature Date Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H:T,iremaes pphc lions add lv, SOIlCILO, Tram iant doc (0 ( k) • )A 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-51511Fax: (320) 2344240 City of Hutchinson APPLICATION FOR PARADE PERMIT All applications must be received at least 30 days before event in order to be considered Foundation For Challenged Children 320 - 234 -0786 Organization Name Phone Number PO Box 186 Hutchinson MN 55350 Organization Address City State Zip Authorized Tina Vorlicek President 320 - 234 -0786 Officer Name Phone Number Ave • • Residence Address 3' O811, Permit Fee: (short term)) Date Received: 3 DDS Stewart MN 55385 City State Zip Glen Jorgensen 320 -587 -7499 Parade Chairman Name Phone Number 39 McLeod Ave NE Hutchinson MN 5535o Residence Address _ City State Zip Parade Information Parade Date: Saturday, May 17 2008 Assembly Time: 8 am - 9:30 am Location and Description of Assembly Area: 1st Ave SE Starting Time of Parade: 9:30 am Estimated Time of Parade: 20 minutes (7) Starting Point of Parade: 1$t Ave SE s Main street Route of Parade Travel: From 1st Ave SE Main Street heading North a out of town Ending Point of Parade: Lea 'ng town for the day returning at 3 om to Library scraYe Approximate Number of Units, Animals, and Vehicles which will constitute Parade: 200 Type and Description of Animals and Vehicles: Motorcycles, Classic cars Maximum Interval of Space to be Maintained Between Units: Maximum Length of Parade: Minimum and Maximum Speed of P arade: o to 30 MPH Portion of Street Width Traversed: only the appropriate driving lane (0(�) • Chy ofHWchimon Applicanan for Parade Perma Page 2 of 2 Checklist The following items need to be completed and/or attached in order for the application to be processed: Permit fee paid in full (check or money order): ® yes ❑ no Permit Application completed in full and signed: ® yes ❑ no I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. authorised officer of organi =ation or parade chairman Date r1 LJ • Internal Use Onl Police approved ❑ denied Notes: City Council ❑ approved ❑ denied tes: �C� City A% • MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES • • TO: Sgt. Joseph Nagel FROM: Officer Theresa Leider /Investigations DATE: 4/8/2008 RE: Transient Merchant License Background As of today's date, I have completed a background investigation on Christopher Ulmerfor a Transient Merchant's License. Ulmer will be selling fireworks under the name of TNT Fireworks. During the course of conducting this background investigation, I did not discover anything in the applicant's background that would disqualify him from obtaining this license. If you have any further question, or need any further investigation into this matter, please contact me. E Ch�Df5z qL� 1 W 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587- 515IT": (320) 2344240 41 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS • r\ L-J Application Type (choose one) ❑ Solicitor $100.00 Date of Application 03/13/08 W Transient Merchant $100.00 ❑ Peddler $100.00 Date(s) of Sale 06/22/08 - 07/0 5/08 ❑Parade Peddler $25.00 Applicant Information 2" X 2" Picture Required Name: Chris Ulmer Height: 6' 3" Weight: 2 4 0 Eye Color. brown Driver's License Number: State: ND Permanent Address: 2109 59th Avenue South Fargo ND 58104 City State lap Permanent Telephone: 701- 205 -0518 Temporary Address: City State Zip Temporary Telepbone Access: 701 - 400 -7661 Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ yes W no If yes, state the nature of offense and punishment or penalty assessed therefore: City of Hutchinson Application far Peddlers, Solici(ors, and Transient Merchaws Page 2 of 4 • r , f`J r 1 �J Location Information Walmart parking lot Location Name 1300 Trunk Highway 15 South Hutchinson MN 55350 Location Address city State zi Business Information Describe relationship between applicant and employer: Vendor Describe nature of business and describe item(s) offered: MN approved fireworks under 200 grams Describe method of delivery. by t ruck Describe source of supply: TNT Fireworks WI 715- 284 -1118 Supplier Name Suppler Phone Namber 223 County Highway A Black River Falls WI 54615 SappherAddrem City Stale Zip Supplier Name Suppler Phone Number Supplier Address City State Zip Supplies Name Suppler Phone Number Suppl Address C, State L' Provide two (2) property owners (preferably in McLeod County) for character references: Walmart — Hutchinson 320 -587 -1020 Property Owner Name Property Owner Phone Number 1300 Trunk Highway 15 South Hutchinson MN 55350 Property Owner Address City State Zip Pa - Glencoe 320 -864 -6005 Property Owner Name Property Owner Phone Number 3225 T e nt h S treet East Glencoe MN 55336 Property Owner Addre City State Zip 4 Ck)- City of Hurchiwon Applicalion for Peddlers, Solicitors, and Tramien! Merchants Page 3 of 4 • List last (up to three (3)) previous city(ies) where you carried on same activity: Glencoe MN June 5 to July 5 City state Date(s) of Activity Willmar MN June 5 to July 5 City State Dates) of Activity Redwood Falls MN June 5 to July 5 City slate Date(s) of Activity Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): j7 yes ❑ no Application completed in full and signed: j] yes Q no i hereby certify I have completely filled out the enure above applicatiuu and that the applieatiun is hue, cured, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. • APPIn by Judith M. Vaughn 11 Internal Use Only Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: 's Signature 03/13/08 Date HJlrenaalApplkriwdPddle, Sol,�inr, T�anaimt.duc WAL *MART • Income Development 1300 SE atn Street Bentonville, AR 72716 -0850 Phone 479.204.3037 Fax 479.273.4 100 w walman.com n U n U Rob Grippi, Project Manager Monday, December 17, 2007 To Whom It May Concern: American Promotional Events, Inc. dba TNT® Fireworks is an approved National Supplier for 2008 to conduct fireworks sales on our stores' parking lots where this type of promotion is legal. Events usually run 7 to 10 days with set up beginning approximately 5 days prior to the event An American Promotional Events, Inc. dba TNT® Fireworks representative will call you to introduce the company and discuss your participation in the event. Participation in this event is not mandatory, but does add additional income to your bottom line profits. The Store Manager must approve the store's participation and placement on the parking lot by store stamping the Pre -Sale Survey. Then, Other Income will send an email to the store verifying approval. TNT® Fireworks is responsible for obtaining all necessary permits and/or licenses and must display such permits and/or licenses at each location Thank you in advance for your cooperation in this matter and if you have any questions, please contact Other Income at (479) 273 -4516. Sincerely, Rob Grippi Project Manager - Other Income Wal -Mart Stores, Inc. ACORD CERTIFICATE OF INSURANCE ISSUE DATE D3110/20DB PRODUCER This certificate is Issued as a mailer of information only and confers no rlphts MCGRIFF, SEIBELS 8 WILLIAMS, INC. x 10265 upon Ne Certificate Holder. This Certificate does not amend, extend or alter the oNerage afforded by the policies below. COMPANIES AFFORDING COVERAGE r ham, AL 35202 K 55-252 -9671 Company Crum & Forster Specialty Ins, Co. A INSURED American Promotional Events, Inc. Company Lexington Insurance Company B dba TNT Fireworks P.O. Box 1318 Company Florence, AL 35631 C Company D Company E This Is to certify Net the policies of insurance described herein have been issued to the Insured named herein for the policy period Indicated. Notwithstanding any requirement, term or condition of contract or other document with respect to which lhls certificate may be issued or may pertain, the insurance afforded by the policles described hareln is subject to all the terms, conditlons and exclusions of such policies. Limits shown may have been reduced by paid calms. CO TYPE OF INSURANCE POLICY NUMBER EFFECTIVE LIMITS OF LIABILITY LT EXPIRATION A GENERAL LIABILITY GLO111010 1I101f2D07 EACH OCCURRENCE S 1,000, 00 ® Camm.rtlel ce al uecaliy 11/01!2008 FIRE DAMAGE $ 100,000 ❑ 0111 mM ® ❑ Orman nd Car,a+don' Ant «0m ® Sirs: sso.oao Cl MEDICAL EXPENSE $ EXCLUDED PERS. AND ADVERTISING INJURY $ 1.000,000 GENERAL AGGREGATE 2 $ • •D� PRODUCTS AND COMP, OPER. AGG. $ 2,D00,000 G.n a5- um¢+pgra oar: ® pok' LJ Prgea ❑LOOtion AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ BODILY I Per mrsoril $ ❑.v ❑ M o.n.d PulanoEY+. ❑svravl.a o.nmal:r. ❑� WA , ta ,,, ab;ra KIDILY IN 5-accident) $ PROPERTY MA accident) $ COMPREHENSIVE p Ha,o„„a,y,w,,,yra COLLISION ❑ WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY WC tat r EL EACH ACCIDENT S L DISEASE (Each emp ovee IS D ISEASE EL Li it Is B EXCESS LIABILITY 0403400 11/01/2007 EACH OCCURRENCE $ 1,000,000 ®orv+r.aa ❑Gi.m 11/01!2008 AGGREGATE I 1,000,X08 F.Ien4m9eauctla• 10.000 S S $ S $ RE MN1738. The Certificate Holder, Wel -Mal Stores Inc, Bentonville, AR and Riverside Assembly are named as Additional Insureds wIN respect to General Liability as required by mitten contract subject to policy terms, conditions, and exclusions. CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TOTHE CERTIFICATE HOLDER NAMED TOTHE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Authorized Representative Wal -Mart #1738 300 Trunk Hwy 15 S. Hutchinson, MN 55350 - - -� `��`}"" "".F`J • - f�.o s• �Q. 1 [ Pag e 1 of 1 clan 10 9KVAUXWO �0( L) C� March 14, 2008 Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Attn.: Bonnie Baumetz Dear Bonnie: RECWVE�0+ MAR 1 8 2008 qty of HutchfY.9ar peps,ofRZ&B Thanks for all your help with these applications. Enclosed are applications for a Fireworks Permit, a Transient Merchants License and a Conditional Use Permit for our fireworks location in the Walmart parking lot at 1300 Trunk Highway 15 South. . Also enclosed are checks in the amounts of $350.00, $100.00 and $275.00, respectively, as well as a Letter of Permission from the Walmart Stores, Inc. and a Certificate of Insurance. If any of these get issued to the customer directly, that will be to the Riverside Assembly of God Church. If any are to be mailed out, please send them to me at: TNT Fireworks 5401 West Skelly Drive Tulsa, OK 74107. The new area manager for Minnesota is Chris Ulmer. His cell phone number is 701 -400 -7661. Sinc rely . udith . Vau AMERICAN PROMOTIONAL EVENTS, INC. 5401 W. SKELLY DRIVE • TULSA,OK 74107 PHONE (918) 4464441 • FAX (918) 446 -4827 www.tntfirewo*s.com \ MEMO • TO: Mayor @council FROM: Doug Johnson DATE: 4/16/08 RE: out of state travel for Dan Blackwell and Richard Koesek This memo is serving as a request for you to approve out of state travel for Dan Blackwell and Richard Kosek to attend the Midwest Compost school in Ames Iowa on June 9"' -1 I' 2008. This school has been budgeted for the past three years and not been used as the school is only presented approximately every three years. One of the reasons I would request your approval is that possibly in the near future that it may be required by the state to be a certified operator for composting. This would spread out that expense over time. The most important reason I would have to send these two employees is they would • become more educated in the theory of composting and become even more efficient operators after attending this very intense school. The reason for sending two would be as follows Dan is the operator who is the one responsible for the source separated organics and Richard is our windrow turner operator which is the main operator for producing our yardwaste organics. This school would give them a better understanding of why I ask them to do what they do and would only enable them to do it better. Thank you for you consideration of this request, Doug Johnson Creekside Manager 0 (-o( � 3191 -63 O Registration Instructions ISO Registrations may be completed online using a credit card at www.aep.iastate.edu /compost • Complete the registration form and send with check or credit card to: ISU Agribusiness Education Program 21048 Agronomy Hell Ames, IA 50011 -1010 If Registrations may also be faxed with credit card information to (515) 432 -9549. • One registration per form. Photocopy for additional registrations. =r • Telephone registrations are not accepted. • No walk -in registrations are allowed. Registrations must be received by noon, June 2. Cancellations requesting a refund must also be received by noon, June 2, 2008. DNR Certification Approval for Iowa DNR Certification has been requested. Participants successfully completing the school will meet the requirements for certification under IAC 567 Chapter 105. Continuing Education Credits Continuing Education Units (CEUs) will be provided for successful completion of this school. Lodging Participants are responsible for making their own lodging reservations. A block of rooms has been reserved at the Holiday Inn Ames Conference Center, 2609 University Blvd, Ames. Rates are $84 /night plus tax.The block will be reserved at the above price until May 18, 2008. Call the hotel directly at (515) 268 -8808 and mention the composting school for the special rate. Maps Maps of the Ames area, hotel location and directions to the Field Extension Education Laboratory will be sent following the receipt of your registration.They are also available on the school web site. Registration Fee Registration fees include meals indicated on the agenda, the evening reception meal, refreshments and handouts. Early registration (postmarked by May 27) ..............$375 Late registration .............................. ...........................$425 Total submitted ............................. ..............................$ 3 Please select ONE book (included in registration.) Questions ❑ Composting for Municipalities: Planning and Design For questions about the Midwest Composting School 2008 Considerations, NRAES -94 contact our office at (515) 432 -9548 or email us at ; On -Farm Composting Handbook, NRAES-54 aep @lastate.edu.You can also find more information online at www.aep.iastate..edu /compost. Name /50D a.4--f_ �JG Address A/,X.V— r *_fL 5 S 3 S D City State Zip cew:le/r-rsclr. G7 Cr. lldirlr rscpa9ff q_s _ _ 320 ,73'/- 5 Email - you will receive your registratlon confirmation and receipt by emat Daytime phone Credit Card number IDIscover, MasterCard, VISA accepted) Signature as it appears on card 3 -digit security code In signature panel on back .M Iu"i" Iw.a LL5. Worm -ml of Aprlouhun USR prohiNts Ehaimimllon �n aM lu program. and wMWr on Jn buss of rats wor, naJOnal oryln g ,rad..,r",ion,e,., dbrtibry, poJtlul M w ni Ian, —.1 mmn, and mulnl or lam ily.Wlus 11101.11pm Nbil.dbasu.pplymtll pmpnmyMa rym. bnW— WmM.- W. NsmAlmm- form.. for AR4Wa14T.Oh. —plsm W d.l.n.m.iwt ­t. J5A, Wa of CMI NO., Rowe]2b,, W FaWn The 9uldinp, Wlh .M .e ma A—a SW, Wuhngmq X 2M6p -90ID or cW M2J2'"Fr lwu.d In lurlMnnn of Ccop.rsH. 6und— aorL -qe. of Mp! end Jun. 90, 1914. In mopndon wiN mr. LL5, O.Wnm.m of ,_slum. J.d M. Psms dir.nw, Caopwafl eE.1wbn S.MU,bw.9uu U—shy of Samoa aWTmTMOpy. Ames bw.. c,C) 307 — 632 Registration Instructions • Registrations may be completed online using a credit card at www.sep.lastate.edu /compost • Complete the registration form and send with check or credit card to: ISU Agribusiness Education Program 2104B Agronomy Hall Ames, IA 50011 -1010 • Registrations may also be faxed with credit card information to (515) 432 -9549. • One registration per form. Photocopy for additional registrations. • Telephone registrations are not accepted, • No walk -in registrations are allowed. Registrations must be received by noon, June 2. Cancellations requesting a refund must also be received by noon, June 2, 2008. DNR Certification Approval for Iowa DNR Certification has been requested. Participants successfully completing the school will meet the requirements for certification under IAC 567 Chapter 105. Continuing Education Credits Continuing Education Units (CEUs) will be provided for successful completion of this school. Questions For questions about the Midwest Composting School 2008 contact our office at (515) 432 -9548 or email us at aep @Iastate.edu.You can also find more information online at www.aep.iastate.edu /compost. Lodging Participants are responsible for making their own lodging reservations. A block of rooms has been reserved at the Holiday Inn Ames Conference Center, 2609 University Blvd, Ames. Rates are $84 /night plus tax.The block will be reserved at the above price until May 18, 2008. Call the hotel directly at (515) 268 -6808 and mention the composting school for the special rate. Maps Maps of the Ames area, hotel location and directions to the Field Extension Education Laboratory will be sent following the receipt of your registrati on. They are also available on the school web site. Registration Fee Registration fees include meals indicated on the agenda, the evening reception meal, refreshments and handouts. Early registration (postmarked by May 27) ..............$375 Late registration .............................. ...........................$425 Totalsubmitted ............................ ............................... $ 375 Please select ONE book (included in registration.) ❑ Composting for Municipalities: Planning and Design Considerations, NRAES -94 CK On -Farm Composting Handbook, NFIAES -54 Name iS00 a, �F Address { Ck ./ I c4W sc J, '0r he " "4 fox Ma LL -5 Email - youwltl,eceiveyour registration confirmation and receipt by eKrlal SS35 0 Zip 320 - 13I / - 1/i/z Daytime phone Credit Card number (Discover, MasterCard, VISA accepted) me as It appears on 3-digit security code In signature panel on back and I..IJO. for . I The U S. Cep.em.m of Aptlmhure (USDA) prWb4. dkC.1 -M1m In .h hr prryrunr..d.nMUer on ,M N.W of r.ce, oobr, n.lbml or,ir, p.nd.r, rdpion,.Q., einbil4G P.4.1 r.h. I wk .,Ion, And rr r W a Lm- IH eu lur. IN ., ell P.nAAIdoo —.WY no dl popr.mr. Mr mnen.h on"mad.e Inlok In.hemnH•Ionrn N for AGA d.nLTo Its .comppm of dadmin.11ov rMe USD0. Dd—of CMI IGphU,F 326W,Nhin.n Buildup, MN and FdgeMen[. Avenue, 9W. W.Wlrplon. QC 1W'FBIW o r mr 1K -7 6sm.In r. . — of &I­ )on Acu.1 M.Y 8 r Ju 30. Rte, In coo rsl.r U. U. S. D.p. —.1 of Api oftw.. J. M, Pry dredop CoopraJ Emvgn S.Mm, low. S UU Univweily of S ww amnd T.pno Y, Mnn,b M"K., State An Economic Development Authority Date: April 17, 2008 To: Honorable Mayor & City Council From: Miles R. Seppelt Economic Development Director RE: Request for Our -of -State Travel I am seeking Council permission to attend the International Conference on Business Incubation, held in San Antonio, Texas from May 3` to the 7"'. The Hutchinson EDA, in conjunction with Ridgewater College and a number of other partners are working on the project to utilize the " Ridgewater East" building in the industrial park for a small business incubator. • Sessions I plan to attend include: • Fundamentals of Incubator Management • Developing a Successful Incubator • Understanding EDA Funding Requirements • Forum: New Managers • Lessons from the front line: Developing a Successful Incubator • Regional Economic Development through Community Cooperation • Getting Serious about Your Board • Incubators in Small Towns & Rural Areas • An Entrepreneurial Approach to Rural Incubation • Creative Incubator Marketing Techniques Total cost for the conference will be approximately $3,133. Of that $1,483 will be provided from a small grant from the Blandin Foundation while the remaining $1,650 will come from my training budget. If you have any questions or need additional information, please give me a call at 234 -4223. Thank you for your time and consideration. • Vm) TO BE PUBLISHED IN • HUTCHINSON LEADER TUESDAY, APRIL 8, 2008 Publication No. 7676 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that a public hearing will be held on Tuesday, April 22, 2008, at the hour of 6:00 p.m. in the Council Chambers of Hutchinson City Center for the purpose of Discussion of Issuing an Off -Sale 3.2% Malt Liquor license to Erickson Oil Products, Inc., applicant, to sell 3.2% malt liquor at Freedom Valu Center located at 1100 Hwy 15 South, Hutchinson, Minnesota. This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. Gary D. Plotz City Administrator • rV�) • MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Sgt. Joseph Nagel FROM: Officer Theresa Leider, Investigations DATE: 04/08/2008 RE: Intoxicating Liquor License Investigation /Freedom Erickson Oil Products -David Erickson I conducted a background check on Mr. David Erickson in reference to him obtaining an Intoxicating Liquor License in the City of Hutchinson. Mr. Erickson is listed as the ownerof Freedom Erickson Oil Products, Inc. He is applying to have a liquor license for the off -sale of "3.2" beer in his convenience store located at 1100 Highway 15 South in Hutchinson. I have checked our in -house records and it does not appear that Freedom Erickson Oil Products, Inc (Freedom South) has failed compliance checks. • I have not located any information that is of concern in regards to Mr. Erickson and his business being granted this license. Please feel free to contact me with questions or if further investigation is needed. • • Off -Sale Fee: $300.00 I I I Hassan Street Southeast Hutchinson, MN 55350 (320) 587- 5151/Fm: (320) 234-4240 City of Hutchinson APPLICATION FOR NON - INTOXICATING LICENSE — OFF SALE In provisions of the City of Hutchinson Municipal Code Chapter 5 All applications must be received at least 10 days before City Council Meeting in order to be considered Business Information r " rn Vo_k i 3a0- 587 -D(o / 7 Business Name Phone Number I l DD rrW V IS S t on /Y N s Business Address City State Zip (inywi enc2 S1-ore e of Business` Corporate Information (if app licable ) Er 'cks 00 nx "c k Srlc_ 71 s 377 -4ao 1 Corporation Name Phone Number /93 / T,- dWS4110.1 S4- Adsov? w/ -6 go/ (I Corporation Address City State zi Officer(s)/Owner(s) of the Business necess , list additional names on se arate sheet re t reasvr2r Name Title / - _ _b-20.n V �Q�- VofS_- - t evp C I�U e Name Title� bo -yrer, IoJJ Forbes 1/ice Pr'L_5t t r1+ Name Title Checklist The following items need to be completed and/or attached in order for the application to be processed: Certificate of insurance (made out in the name of the City of Hutchinson and covering the period of May 1, 2008 to April 30, 2009) ;.yes ❑ no Application fee paid in full (check or money order): A yes ❑ no Application completed in full and signed by authorized officer: Id yes ❑ no The above listed business hereby applies for a license for the term of one year from the I' of May 2004 to 30" of April 2005 to sell IN ORIGINAL PACKAGES ONLY, NON INTOXICATING MALT LIQUORS, as the same are defined by law, for consumption "OFF' those certain premises in the City of Hutchinson described above at which place said applicant operates the business listed above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he /she is proprietor of this establishment for which the license will be issued if this application is granted. • That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. 9(!� • City of Hutchinson Application for Nan - Intoxicating Liquor License — Off-Sale Page 1 of 2 • Each Applicant further states that he /she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I declare that the information I have provided on this application is truthful, and 1 authorize the City of Hutchinson to investigate the information submitted. organization police ❑ approved ❑ denied Notes: • E 3 - 20 -off Date 9(0)- A u�wa airy rr�r 0 RR • Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 444 Cedar Street, Suite 133, St. Paul, MN 55101 -5133 Telephone 651- 201 -7507 Fax 651- 297 -5259 TTY 651- 282 -6555 Certification of an On Sale Liquor License, 3.2 %, Liquor license, or Sunday Liquor License Cities and Counties: You are required by law to complete and sign this form to certify the issuance of the following liquor license types: 1) City issued on sale intoxicating and Sunday liquor licenses 2) City and County issued 3.2% on and off sale malt liquor licenses NameCity r County Issuing Liquor Licens f Vl5or, , License Period From: S -I -QQ To: 4-30 -O � Circle One: 0ew License License Transfer Suspension Revocation Cancel (former licensee name) (Give dates) License type: (circle all that apply) On Sale Intoxicating Fee(s): On Sale License fee3 Sunday License fee: $ Licensee Name: Er'clksoy, 0 d Pr'0 , 5k-D (corporation, partnership, LLC, or Individu ) 0 Sunday Liquor 3.2% On sale 3.2 %o Off Sale 3.2% On Sale fee: S 3.2% Off Sale fee: $ 00 Social Security Business Trade Name FYejejo nVQ,(U ( j9y7'lkyB Address City t Cl/TC I l l hsOh Zip Code S 5- 3Sb County MLI° II ° � - d - Bussi Phone a0 - 5 7- 0(01 - 7 Home Phone - 7 1 5- 37- 7 � 1 Home Address J �1 - }�USrn, L( S { . City � Ol- W I Licensee's MN Tax ID # & 3k' O(09 Licensee's Federal Tax ID # - 3 9 - 0 (10 Y fro Apply call 651 - 296 -6181) (To apply call IRS 800 - 8294933) If above named licensee is a (Partner /Officer Namg,(First Middle Partner /Officer Name (First Middle Lest) partnership, or LLC, complete the following for each DOB Social Security # ba -7 29 { N t/ A DOB Social Security # 03- 5q- ?$69 (47G DOB Social Security # stner /officer: Sszel_ S S. Calc�lcu col SLror Home Address �r t� Wl5 (fol6 H � Ad � dress CT N. r ffGEySpr, W 15 VO/ (C Home Address Intoxicating liquor licensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate must contain all of the following: 1) Show the exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license. 2) Cover completely the license period set by the local city or county licensing authority as shown on the license. Circle One: (Yes No) During the past year has a summons been issued to the licensee under the Civil Liquor Liability Law? Workers Compensation Insurance is also required by all licensees: Please complete the following: Workers Compensation Insurance Company Name: Flo Policy # 99a (p97s �UYQYIC2 I Certify that this license(s) has been approved in an o tcra meeting by the governing body of the city or county. City Clerk or County Auditor Signature Date (title) On Sale Intoxicating liquor licensees must also purchase a $20 Retailer Buyers Card. To obtain the •application for the Buyers Card, please call 651- 215 -6209, or visit our website at tsww.dps.state.mn.us (Form 9011 -5/06) rWi�)- f1RK LI - �!UU8 f K1 U2:bl FM FhUrKAIKU UFU hRX NO. 1bU(4444838 F. PRODUCLA FEDERATED MUTUAL INSURANCE COMPANY Home Office: P.O. Box 328 Owatonna, MN 55060 Phone: 1-B88-333-4949 NLRED ERICKSON OIL PRODUCTS INC zse -ssa ee 1231 INDUSTRIAL ST HUDSON WI 54016 14 P '; OATS INMNDIYYI g 03/21/08 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. C OMPANIES AFFORDING COVERAGE COMPANY FEDERATED MUTUAL INSURANCE COMPANY OR A FEDERATED SERVICE INSURA COMPANY - COMPANY -- - S COMPANY - C COMPANY D THIS 19 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OP ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 19 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. UMFFS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE OF INSURANCE POUCY NUMBER POUOY APPACTIVII POLICY E%PIRAMN I LIMITS LYN DAYS IMM/DDM'I OATS IMMIDDIYYI GENERAL LIABILITY }( COMMERCIAL GENERAL LIAUILFFY A CLAIMS MADE O OCCUR 9926979 DWN ER'S L CONYRACTOR'% PROT X ANY AUTO ALL OWNED AUTOS A SCHEDULED AUTOS 9926979 HIRED AUTOS NON - OWNLD AUTOS WE LIABILITY ANY AUTO 10/01107 I 10101/08 10/01/07 I 10/01 /08 0 1 MED EXP [An NIl Wa nl L COMBINED BINOU LIMIT 0 1 .000,000 BODILY INJURY (Par m,mll 0 BODILY INJURY RN OA0gaA0 0 PROPERTY DAMAGE 0 AUTO ONLY - G ACCIO%NT 0 %ACESS UASIUTV EACH OCCURR B iL U V W • X UMBRELLA FORM 9926974 10/01/07 10/01/06 AGGREGATE 020000 OTFIER THAN UMORFULA FORM i t WORKERS COMPENSATION AND X I WC STATLL EMPLDYERB'WIILRY EL EACH ACC Is .; 00,001! • THEPROPRIETOR/ 1 1NCL 9926975 10/01/07 10 ELDISEASE- POLICY LIMB Is 500,000 OTHER D"CHIPFION OF DPDN TIONS/LOCATIOHS(VSHIOLMSPECIAL ITRAS LIQUOR UABILIYY COVERAGE PART POLICY N n=716 POLICY EIPECTIVE DATE I OMO7 THRU 101106 EACH COMMON CAUSE LILNT OS,000,OOD, AOOREOATE LILT 05,000,000. DEDUCTUBLE %5,000. CITY OF HUTCHINSON 111 HASSAN ST SE HUTCHINSON MN 55350 47 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BB CANCEY.ED BEFORE TFIi EXPIRATION DATE THEREOF. THIS ISSUING COMPANY WILL ENDEAVOR TO MAIL 1 0 DAYS WRITTEN NOTIOi TO THIS DSNYlFGATE HOLDOI NAMED TO THE LEFT, OUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OOLIOATION OR LLAIIMY OF ANY KIND UPON OR REPRESENTATIVES. AULHONZQD REFRKGFNYATIV THQ / COMP RS AG 7tc�)— i-o 5e p.a ra#cd APPLICATION MR ON -SALE INTOXICATING LIQUOR LICENSE This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. Trade Name Date of Application Licensing Period 3. Type of Application: aNew Renewal Transfer 4. T _& . V�t -v e y`IY 3' — Name of Applicant Phone 5. C Z o Cs, I : ,. , �l ..t c av - 3 Home Address 6. Citizenship: Place of Birth ` Date of Birth `� e. U 0 O {" i w. r lJ o_1� H!c 4yn ' Yv14"l 1 3ZJ Address of Business LOCation 9. Legal Description List. owners of building or premise to be licensed: L.L.C. 11. List all partners, officers or directors, if corporation: Name f/ Osc 4 e'rL irUSfee s hun �Dr' gh ]N Address Date of Birth aooic /.74_�d, �)b rTMKl Wna S a -dr)C r )V 1 / ,y/ 7Y L20 C 19 U ltd �taZ "I �zfiLJ 12. Prior experience in this type of business: 13. Present ownership in any other liquor establishment: l /r0 N ry 14. Present ownership in any other restaurant or food business: C- 15. Three Business References: q7 n4 i 1 A T 16. . o. C_ y y y I -1 �� C ,.� I vVI h J Corporate or Partnership Title Corporate or Partnership Address � If this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. 00 19. Who owns the bar /tavern fixtures? YYl F c' . , k { _S 0. <Q - . - - C 20. Are you a Minnesota resident? If not, where resident? Yes ❑ No 21. Residential Address during Past Five (5) Years: From To Dates of Residency 22. Three Personal References: �__ 1 . 23. Employment for the Past Five Years: r 24. Any Convictions Other Than Minor Traffic: 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that I have read the fore- going questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abide by them. Subscribed and sworn to before me this day of (Notary Public) FG C 40� 'e Signature of Applicant, j`LC' 32��rz -'7 My Commission Expires: g Minnesota Minnesota Department of Public Safety • ALCOHOL AND GAMBLING ENFORCEMENT DIVISION - �•�'�w 444 Cedar SL, Suite 133, St. Paul, MN 55101 -5133 (651) 201 -7507 FAX (651) 297 -5259 TTY (651) 282 -6555 W WW -DPS. STATE.MN. US APPLICATION FOR CLUB ON SALE RETAIL LIQUOR LICENSE An officer of the club seeking a license shall complete this application. This application and the proof of liquor liability insurance must be filed with the city clerk or the county auditor. To qualify for a license a club must have at least fifty members, been in continuous existence for at least three years, have an elected governing board and limit sales to members and bona fide guests only. The annual license fee is set by statute (M.S. 340A.408). Granting of a license by the city or County is discretionary. Workers Compensation Insurance Company p olicy # Licensee's MN sales and Use Tax ID Number Ci To apply for MN sales and use tax number cell (651) 296fi161 Licensee's Federal Tax ID # <-" — - 2-(')n .. 9 R c,. L Corporation Name Y 11" 0 Ra,) _ f C"SId Club Trade Name or DBA X44 1 F.C.E. 4�F c �4I, �iv�c6 License Location (Street Address) License Period Business Phone _ Sz- �r C, C. �i —{ "-ti -chi, FROM T03 3 1 ( ) Municipality County State Zip Code O Leo Building Owners Name Building Owners Address�� - 3 Are there any delinquent Club Managers Name taxes on the property? ❑ Yes >1Jo Name of Member of Managing Board DOB Social Security # Address - Y +:� �zCL_ LOC I i Name of Member of Managing Board DOB Social security # Address !Z - x 'Z L`� "T'� .�i- Cl':., ^��' -v•� 6v�.n - - ` - � — b Name of Member of Managing Board DOB Social Security # Address , •. �c -C � 4k , SOU d '3 " w iz -? Fc f� Name of Member of Managing Board DOB Social Security # Address C_1) z..r 6 -9y 7 V ,_ a5 I C The Licensee must have one of the following: CHECK ONE /A. Liquor Liability Insurance (Dram Shop) - $50,000 per person: $100,000 more than one person: $10,000 property destruction: $50,000 and $100,000 for loss of means of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM F1 B. A Surety bond from a surety company with minimum coverage as specified above in A. CR E C. A certificate from the State Treasurer that the Licensee has deposited with the State, Trust Funds having a market vat of $100,000 or $100.000 in .cash or Give Date of Club Charter Date of Incorporation Number or Years of If Veterans or Fraternal I �7 Continuous Existence "' Organ¢ation , _ -Y (�� C: C- t3 �Il. !� of the Club r Number of Years In Number of Club Will the Club be issued a Lawful Gambling Current Quarters Members License? C YES iI k! 9tb� E is XNo 1. Are any members, officer, agents or employees paid profits from the sale of beverages to club members? = Yes o 2. Are any employees paid salaries? E Yes`o 3. Has applicant, partners, officers or employees ever had any liquor law violations in Minnesota or elsewhere? If yes, give names, dates, and final outcome -]Yes 'i No 4. Does any wholesaler or manufacture of alcoholic beverages own or have any interest in furniture, fixtures or equipment for the licensed premises? If yes, give details. E Yes )(No 5. During the past license year, has a Summons been issued under the Liquor Civil Liability Law (Dram Shop) M.S. 340A.802? If yes, attach a copy of the Summons. b L . Y Yes i No 6. Will you serve liquor on Sunday? Amount of Sunday License Fee I t Q II certify that I have read the above questions and that the answers are true and correct of my own knowledge. Signature of Applicant Date IF LICENSE ISSUED BY THE COUNTY BOARD: REPORT OF COUNTY ATTORNEY ❑ Yes -No I certify that to the best of my knowledge the applicants named above are eligible to be licensed. If no, state reason. Signature County Attorney County Date REPORT BY POLICE DEPARTMENT OR SHERIFF'S OFFICE This is to certify that the applicant, and the associates, named herein have not been convicted within the past five years for any violation of Laws of the State of Minnesota, or Municipal Ordinances relating to Intoxicating Liquor, except s follows: Police Department or Sheriffs Name Title Signature LICENSE APPROVAL OR DENIAL LICENSE APPROVAL OR DENIAL License D Granted D Denied License D Granted D Denied Signature City Clerk or County Auditor Date Signature Director Alcohol & Gambling Enforcement Date NOTICE A $30.00 service charge will be added to all dishonored checks You may also be subjected to a civil penally of 5100.00 or 100% of the value of the check, whichever is greater, plus inlerest and attorneys fees. MS 604.113 ALL RETAIL LIQUOR LICENSEES MUST HAVE A CURRENT FEDERAL SPECIAL OCCUPATIONAL STAMP. THE BUREAU OF ALCOHOL TOBACCO AND FIREARMS ISSUES THIS STAMP. FOR INFORMATION CALL (651) 726-0220 (PS 9016-06) • 9N) fiTiy I =1;T_TH*1 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED_ NOTWITHSTANDING SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR DATE THEREOF, THE ISSUING INSURERWALL ENDEAVOR TO MAIL 10 DAYS W WTTEN MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR 111 HASSAN ST SE OF INSURANCE POLICY NUMBER PATEN DATE M LIMA LIABILITY EACH OCCURRENCE $ 1, ERCIALGENERALLIABII- Y BOUND APPLICATION 03/15/08 03/15/09 PREMISES Eeoa�renca 5300 000 CLAIMS MADE X] OCCUR MED EXP (My om person) $10,000 PERSONAL d ADV INJURY $ 1 GENERAL AGGREGATE S 1 r 000 000 REGATE LIMIT PER PRODUCTS - COMPIOP AGG [$1 FYPE CY PRO- LOC ILE LIABIUN COMBINED SINGLE LIMIT f AUTO (Eee rri) f WNED AUTOS BODILY INJURY DULED AUTOS (Per perem) f D AUTOS BODILY INJURY OWNEDAUTOS (Par and ) S PROPERTY DAMAGE For eaJtleM) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S ANY AUTO OTHER THAN EA ACC f $ AUTO ONLY. AGG EXCESSRJMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE S S S DEDUCTIBLE $ RETENTION S WORKERS COMPENSATION AND ' ER A EMPLOYERS'LIAWLRY BOUND APPLICATION 03/15/08 03/15/09 E.LEACHACCIDENT $500000 ANY PROPRIETOR/PARTNER/EXECUTNE E. L. DISEASE - EA EMPLOYEE f 500000 OFFICER/MEMBER EXCLUDEDF Myra describe order ' SPECIh1 PROVISIONS below E.L. DISEASE - POLICY LIMB, S SOOOOO OTHER i DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Restaurants CERTIFICATE HOLDER CANCELLATION ACORD 26 (2001108) ® ACORD CORPORATION 1868 qt� SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURERWALL ENDEAVOR TO MAIL 10 DAYS W WTTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL CITY OF HUTCHINSON IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR 111 HASSAN ST SE • HUTCHINSON MN 55350 REPRESENTATIVES- AUTHORIZED REPRESENTATIVE Jeff F Borkenha en ACORD 26 (2001108) ® ACORD CORPORATION 1868 qt� 0 TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Items for 2008 Pavement Management Program Phase 1 Project (Letting No. 4/ Project No. 08 -04) DATE: April 22, 2008 The City of Hutchinson received four (4) bids for the 2008 Pavement Management Program Phase 1 project letting that were opened on Monday, March 17` (see attached Bid Tabulation). R & R Excavating, Inc. of Hutchinson, Minnesota, submitted the apparent low bid in the amount of $626,264.38. This bid is • approximately 17.0% lower than the Engineer's Estimate of $760,000.00 for this project. City staff believes that the early timing of this letting and favorable construction cost climate contributed to the lower than expected project bid. Based on City staff's review, the bid by R & R Excavating, Inc. appears to be complete and responsive. Attached is the final Assessment Roll and necessary Resolutions to award this project. City staff will provide a brief overview of the bids and project prior to the Assessment Hearing. At this time, we have received very limited feedback from adjacent property owners since the Assessment Notices were distributed. We recommend approving the attached Assessment Roll and Resolutions. cc: Gary Plou —City Administrator r1 L J � tc� • CITY OF HUTCHINSON, 111 HASSAN, HUTCHINSON MN 55350 612 - 2344209 • BID TABULATION - CITY OF HUTCWN LETTING NO.41PROJECT NO. 08-04 BID OPENING: 0311712008 AT 10:307111 ENGINEER'S ESTIMATE $760,000.00 I _ :E C w LL w ITEM DESCRIPTION ~ j i Q pl R & R Excavating Inc 1149 Hwy 22 South Hutchinson MN 55350 320- 687.5918 320.587.1044 Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 -0247 612467 -2720 612467 -3894 Knife River 4787 Shadow Wood Dr NE Sauk Rapids MN 58379 763497 -0170 763497.3214 Duinlnck Bros Inc 408 6th St6 P O Box 208 Prinsburg MN 56281 -0208 320 - 978-6011 320 - 9764978 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL DIVISION I - SANITARY SEWER CONSTRUCTION 1 2104/2503 REMOVE 8 REPLACE MH COVER (NEENAH R -1733) EACH 4 $700.00 $2,800.00 $700.00 $2,800.00 $723.88 $2,895.52 $700.00 $2,800.00 SUB -TOTAL - DIVISION 1 $2,800.00 $2,800.00 $2,895.62 $2,800.00 DIVISION II - WATERMAIN CONSTRUCTION 1 2104 REMOVE GATE VALVE EACH 8 $300.00 $2,400.00 $300.00 $2,400.00 $322.74 $2,581.92 $200.00 $1,600.00 2 2104 REMOVE HYDRANT EACH 8 $300.00 $2,400.00 $300.00 $2,400.00 5322.74 $2,581.92 $400.00 $3,200.00 3 2504 HYDRANT 6" MJ HUB (F &I) EACH 10 $2,300.00 $23,000.00 $2,300.00 $23,000.00 $2,474.34 $24,743.40 $2,600.00 $26,000.00 4 2504 CONNECT TO EXISTING WATERMAIN EACH 19 $550.00 $10,450.00 $550.00 $10,450.00 $591.69 $11,242.11 $400.00 $7,600.00 5 1 2504 6" PVC WATERMAIN C900 LIN FT 341 $22.00 $7,502.00 522.00 $7,502.00 $23.67 $8,071.47 $20.00 $6,820.00 6 2504 DUCTILE IRON PIPE CLASS 52 LIN FT 32 $26.00 $832.00 $26.00 $832.00 $27.97 $895.04 $30.00 $960.00 7 2504 DUCTILE IRON FITTINGS (COMPACT) POUND 365 $3.00 $1,095.00 $3.00 $1,095.00 $3.23 51,178.95 $6.00 $2,190.00 8 2504 6" GATE VALVE & BOX (F &) EACH 21 5800.00 $16,800.00 $800.00 $16,800.00 $860.64 $18,073.44 $1,300,00 $27,300.00 9 2504 1" CORPORATION STOP (INCLUDES STAINLESS STE EACH 6 $120.00 $720.00 $120.00 $720.00 $129.10 $774.60 $200.00 $1,200.00 10 2504 CONNECT TO EXISTING WATER SERVICE EACH 6 $100.00 $600.00 $100.00 5600.00 $107.58 $645.48 $125.00 $750.00 11 2504 TAP SERVICE PIPING 1" COPPER LIN FT 313 $17-60 $5,321.00 $17.00 $5,321.00 $18.29 $5,724.77 $17.00 $5,321.00 12 2504 1" CURB STOP & BOX EACH 6 $125.00 $750.00 $125.00 $750.00 $134.48 $806.88 5150.00 $900.00 SUB -TOTAL - DIVISION II $71,870.00 $71,870.00 $77,319.98 $63,841.00 DIVISION III - STORM SEWER CONSTRUCTION 1 2104 REMOVE CATCH BASIN EACH $300.00 $3,000.00 $300.00 $3,000.00 $322.74 $3,227.40 $150.00 $1,500.00 2 2104 REMOVE CATCH BASIN CASTING ASSEMBLY EACH $50.00 $500.00 $50.00 $500.00 $53.79 $537.90 525.00 S250.00 3 2104 REMOVE MANHOLE EACH $300.00 $900.00 $300.00 $900.00 $322.74 $968.22 $200.00 5600.00 4 2104 REMOVE STORM SEWER PIPE LIN FT $7.00 $6,174.00 $7.00 $6,174.00 $7.53 $6,641.46 $4.00 $3,528.00 5 2502 CONNECT DRAIN TILE TO EXTG. DRAINAGE STRUC EACH d47 $200.00 $9,400.00 $200.00 $9,400.00 $215.16 $10,112.52 $100.00 $4,700.00 6 2502 4" PVC SDR 35 TOP HALF PERE (INCL. SOCK & BEN LIN FT $5.75 $62,623.25 $5.75 $62,623.25 $6.19 $67,415.29 $5.90 $64,256.90 7 2502 4" PVC CLEANOUT (INCL FITTINGS, CAPS & CURB T EACH $210.00 $2,310.00 $210.00 $2,310.00 $225.92 $2,485.12 $200.00 $2,200.00 8 2502 4" DRAIN TILE SERVICE (INCL. PIPE, FITTINGS, REB EACH $250.00 $20,250.00 $250.00 $20,250.00 $268.95 $21,784.95 $200.00 $16,200.00 9 2502 CONNECT PROP, DRAIN TILE TO EXTG. DRAIN TILE EACH 3 $200.00 $600.00 $200.00 $600.00 $215.16 $645.48 $100.00 $300.00 10 2503 6" PVC SEWER SDR 35 LIN FT 49 $12.00 $588.00 $12.00 $588.00 $12.91 $632.59 $19.00 $931.00 11 2503 12" RC PIPE SEWER CL V LIN FT 908 $21.00 $19,068.00 $21.00 $19,068.00 $22.59 $20,511.72 $27.00 $24,516.00 12 2503 CONNECT TO EXISTING STORM SEWER EACH 6 $300.00 $1,800.00 $300.00 $1,800.00 $322.74 $1,936.44 $200.00 $1,200.00 13 2503 CONNECT TO EXISTING MANHOLE EACH 3 $300.00 $900.00 $300.00 $900.00 $322.74 $968.22 $500.00 $1,500.00 14 2506 CONSTRUCT MANHOLE 4006L DESIGN G LIN FT 5.2 5125.00 $650.00 $125.00 5650.00 $134.48 $699.30 $190.00 $988.00 15 2506 CONSTRUCT MANHOLE DESIGN 484020 LIN FT 34.2 $145.00 54,959.00 $145.00 $4,959.00 $155.99 $5,334.86 $200.00 $8,840.00 16 2506 CATCH BASIN CASTING ASSEMBLY R- 3065 -V (F&I) EACH 8 $711.00 $5,688.00 $711.00 $5,688.00 $1,345.73 $10,765.84 $550.00 S4,400.00 17 2506 CATCH BASIN CASTING ASSEMBLY R- 3067 -V (F&I) EACH 2 $711.00 $1,422.00 $711.00 $1,422.00 $1,345.83 $2,691.66 $535.00 $1,070.00 18 2506 CONSTRUCT CATCH BASIN TYPE A LIN FT 20.1 $125.00 $2,512.50 $125.00 $2,512.50 $141.49 $2,843.95 $220.00 $4,422.00 19 2506 CONSTRUCT CATCH BASIN TYPE C LIN FT 7.4 $110.00 5814.00 $110.00 $814.00 $136.65 $1,011.21 $150.00 $1,110.00 SUB -TOTAL - DIVISION III 5144,168.76 $144,158.75 5181,214.13 5140,611.90 • CITY OF HUTCHINSON, 111 HASSAN E, HUTCHINSON MN 55350 612 - 2344209 • BID TABULATION - CITY OF HUT N LETTING NO. 41PROJECT N0. 08-04 BID OPENING: 03117/2008 Al 10:30 ENGINEER'S ESTIMATE $760,000.00 R & R Excavating Inc Wm Mueller & Sons Inc Knife River Duininck Bros Inc 1149 Hwy 22 South 831 Park Ave 4787 Shadow Wood Or NE 408 6th St6 Hutchinson MN 55350 P O Box 247 Sauk Rapids MN 66379 p 0 Box 208 320 -68 320 - 687 -6918 Hamburg MN 55339-0247 763497 -0170 prinaburg MN 58261 -0208 320 -587 -1044 612467 -2720 783497 -3214 320 - 978-6011 C; a -3894 320 - 9784978 6 12467 N = w ITEM DESCRIPTION f Q O BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL DIVISION IV- STREET CONSTRUCTION AND RESTORATION 1 2104 REMOVE CURB & GUTTER LIN FT 4760 $1.50 $7,140.00 $2.00 $9,520.00 $2.78 $13,232.80 $3.00 $14,280.00 2 2104 REMOVE CONCRETE SIDEWALK SO FT 135 $1.00 $135.00 $1.00 $135.00 $1.06 $143.10 $1.00 $135.00 3 2104 REK40VE CONCRETE PAVEMENT SO YD 381 $1.00 $381.00 $4.75 $1,809.75 $1.92 $731.52 $5.50 $2,095.50 4 2104 REMOVE BITUMINOUS PAVE SO YD 97 $3.00 $291.00 $4.00 $388.00 $2.11 $204.67 $4.00 $388.00 5 2104 SAWING BITUMINOUS PAVEMENT (FULL DEPT9) LIN FT 61 $4.00 $244.00 $4.00 $244.00 $2.18 $132.98 $8.00 $488.00 6 2104 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 521 $5.00 $2,605.00 $5.00 $2,605.00 $3.27 $1,703.67 $10.00 $5,210.00 COMMON EXCAVATION (STREET RECLAIM 7 2105 AGGREGATE) (EV) (P) CU YD 2218 $5.00 $11,090.00 $6.70 $14,860.60 $8.15 $18,076.70 $9.20 $20,405.60 8 1 2105 ICOMMON EXCAVATION CU YD 831 $6.00 $4,986.00 $8.00 $6,648.00 $11.68 $9,706.08 $6.00 $4,986.00 1 ISUBGRADE CORRECTION (RECLAIM AGGREGATE 9 2105 REPLACEMENT BACKFILL) (EV) CU YD 1073 $2.75 $2,950.75 $5.00 $5,365.00 $13.09 $14,045.57 56.00 $6,438.00 10 1 2105 ITOPSOIL BORROW (LV) ADD NO. 1 CU YD 303 $0.10 $30.30 $25.00 $7,575.00 $19.86 $6,018.49 $18.00 $5,454.00 / BASE PREPARATION (INCL EDGE 11 1 2112 ISUBGRADE MILLING) SO YD 21557 $0.50 $10,778.50 $1.501 $32,335.50 $0.91 $19,616.87 $0.75 $16,167.75 RECLAIM AGGREGATE BASE CLASS 7 12 2211 PRODUCTION (8" DEPTH) SO YD 21406 $0.64 $13,699.84 $0.50 $10,703.00 $0.63 $13,485.78 $1.20 $25,687.20 CLASS 7 AGGREGATE BASE (SALVAGE RECLAIM 13 2211 AGGREGATE) CU YD 537 $6.00 $3,222.00 $5.00 $2,685.00 $7.10 $3,812.70 $10.50 $5,638.50 14 2357 BITUMINOUS GAL 1230 $1.75 $2,152.50 $2.00 $2,460.00 $1.80 $2,214.00 $1.65 $2,275.50 TYPE SPWEA240B WEARING COURSE MIXTURE 15 2360 ADD NO. 1 TON 1900 $50.50 $95,950.00 $51.00 $96,900.00 $56.22 $106,818.00 $63.70 $121,030.00 TYPE SPNWB230B NON - WEARING COURSE 16 2360 MIXTURE ADD NO. 1 & ADD NO. 2 TON 3150 $49.85 $157,027.50 $50.00 $157,500.00 $52.99 $166,918.50 $50.75 $159,862.50 17 E & RING CASTING MANHOLE EACH 34 $350,00 $11,900.00 $550.00 $18,700.00 $402.37 $13,680.58 $400.00 $13,600.00 18 2506 ADJUST GATE VALVE BOX EACH 2 $250.00 $500.00 $200.00 $400.00 $216.59 $433.18 $400.00 $800.00 19 5 GEOTEXTILE FABRIC TYPE 5 SO YD 1615 $1.20 $1,938.00 $2.00 $3,230.00 $1.05 $1,695.75 $1.25 $2,018.75 20 2521 4"CONCRETE SIDEWALK SO FT 222 $3.05 $677.10 $4.50 $999.00 $3.92 $870.24 $4.25 $943.50 21 2521 4" SO FT 27 $20.00 $540.00 $9.00 $243.00 $21.52 $581.04 $8.50 $229.50 22 2531 CONCRETE CURB AND GUTTER TYPE B618 LIN FT 3715 $8.00 $29,720.00 $10.00 $37,150.00 $8.61 $31,986.15 $8.90 $33,063.50 CONCRETE CURB & GUTTER DESIGN B618 (SPOT 23 2531 REPAIR) LIN FT 1220 $15.50 $18,910.00 $22.00 $26,840.00 $16.67 $20,337.40 $21.00 $25,620.00 24 2531 LIN FT 292 $16.67 $4,867.64 $22.00 $6,424.00 $17.931 $5,235.56 $21.00 $6,132.00 25 2531 CONCRETE DRIVEWAY PAVEMENT SO YD 590 $27.25 $16,077.50 $32.00 $18,880.00 $29.32 $17,298.80 $31.00 $18,290.00 26 2563 TRAFFIC CONTROL LUMP SUM 1 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $10,879.32 $10,879.32 $2,400.00 $2,400.00 27 2573 INLET PROTECTION EACH 28 $50.00 $1,400.00 $350.00 $9,800.00 $135.49 $3,793.72 $105.00 $2,940.00 28 2575 SO YD 2074 $3.00 $6,222.00 $1.75 $3,629.50 $2.41 $1,998.34 $4.00 $8,296.00 SUBTOTAL - DIVISION IV $ 407 ,435.63 $480,029.35 $188,651.51 $504,874.80 TOTAL - LETTING NO.4/PROJECT NO. 08-04 $626,264.38 $698,858.10 $730,081.14 $732,027.70 RESOLUTION NO. 13382 RESOLUTION ADOPTING ASSESSMENT • ASSESSMENT ROLL NO. 5085 LETTING NO. 41PROJECT NO. 08 -04 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of. Lewis Ave SW (School to Lake), 3rd Ave SW (dead end to 250' East of East Pishney Ln SE), West Pishney Ln SW (Pishney alley to 3rd Ave), East Pishney Ln SW (Pishney alley to 3rd Ave), Pishney Ln SW (3rd Ave to 2nd Ave), Pishney Alley SW (Dale to dead end), Alan St SW (Roberts to School) and Circle Dr SW (Alan to dead end) by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, drain tile installations, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalks /trails, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2009 and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2008, until the 31 st • day of December 2009. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 17th day of November, 2008; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 22nd day of April 2008. Mayor City Administrator n U %16�) RESOLUTION NO. 13383 RESOLUTION ADOPTING ASSESSMENT • ASSESSMENT ROLL NO. 5086 LETTING NO. 41PROJECT NO. 08-04 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Lewis Ave SW (School to Lake), 3rd Ave SW (dead end to 250' East of East Pishney Ln SE), West Pishney Ln SW (Pishney alley to 3rd Ave), East Pishney Ln SW (Pishney alley to 3rd Ave), Pishney Ln SW (3rd Ave to 2nd Ave), Pishney Alley SW (Dale to dead end), Alan St SW (Roberts to School) and Circle Dr SW (Alan to dead end) by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, drain tile installations, lateral water rain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalks/trails, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of five (5) years, the first of the installments to be payable on or before the first Monday in January, 2009 and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2008, until the 31 st • day of December 2009. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 17th day of November, 2008, and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 22nd day of April 2008. City Administrator • RESOLUTION NO. 13384 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO.4 PROJECT NO. 08-04 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Lewis Ave SW (School to Lake), 3rd Ave SW (dead end to 250' East of East Pishney Ln SE), West Pishney Ln SW (Pishney alley to 3rd Ave), East Pishney Ln SW (Pishney alley to 3rd Ave), Pishney Ln SW (3rd Ave to 2nd Ave), Pishney Alley SW (Dale to dead end), Alan St SW (Roberts to School) and Circle Dr SW (Alan to dead end) by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, drain file installations, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalksttrails, landscaping, restoration and appurtenances. bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid R & R Excavating Inc of Hutchinson MN $626,264.38 Wm Mueller & Sons Inc of Hamburg MN $698,858.10 Knife River of Sauk Rapids MN $730,081.14 Duininck Bros Inc of Prinsburg MN $732,027.70 and whereas, it appears that R & R Excavating Inc of Hutchinson MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating Inc of Hutchinson MN in the amount of $626,264.38 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 22nd day of April 2008. Mayor Administrator r1 U '] (G) CI TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Public Hearing for NE Trunk Storm Sewer Phase 2 (Letting No. 2/Project No. 08 -02) DATE: April 22, 2008 City staff will provide a brief overview of the NE Trunk Storm Sewer Phase 2 project prior to the scheduled Public Hearing. There is only one property owner to be assessed for this project. At this point, this property owner has cooperated with the City throughout the property acquisition process and is willing to finalize an agreement regarding the proposed assessments for utility improvements. Following the Public Hearing, staff will request that the City move forward with the final preparation of • plans/specifications and advertise for bids. The anticipated bid opening date is Tuesday, May 20". We believe that if the City expedites the receiving of bids for this project, that economical benefits could result based on the current contractor bidding climate. City staff will administer a Neighborhood Meeting prior to the construction of this project starting. We recommend that the attached Resolution Ordering Improvement & Preparation of Plans & Specifications and Resolution Approving Plans & Specifications & Ordering Advertisement for Bids be approved. cc: Gary Plotz, City Administrator rlo) RESOLUTION NO. 13385 • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 2 PROJECT NO. 08 -02 WHEREAS, a resolution of the City Council adopted the8th day of April 2008, fixed a date for a Council Hearing on the following improvements: Construction of NE Trunk Storm Sewer Phase 2 project and utility improvements near WWTF by utility infrastructure installations by construction of trunk and lateral storm sewer, stormwater treatment improvements, trunk and lateral watermain, trunk and lateral sanitary sewer, mass grading, roadway grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 8th day of April 2008. 2. Kent Exner is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 22nd day of April 2008. • Mayor City Administrator r1 U q() RESOLUTION NO. 13386 • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 2 PROJECT NO. 08 -02 WHEREAS, the Director of Engineering has prepared plans and specifications for the following described improvement: Construction of NE Trunk Storm Sewer Phase 2 project and utility improvements near WWTF by utility infrastructure installations by construcfion of trunk and lateral storm sewer, stormwater treatment improvements, trunk and lateral watermain, trunk and lateral sanitary sewer, mass grading, roadway grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 2:00 pm on Tuesday, May 20th, 2008, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, • June 24th, 2008 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 22nd day of April 2008. Mayor: Steven W Cook City Administrator: Gary D Plotz • PUBLICATION NO. 7679 ADVERTISEMENT FOR BIDS • LETTING NO. 2 PROJECT NO. 08 -02 Hutchinson, Minnesota TO WHOM IT MAY CONCERN: Dated: April 22, 2008 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Office of the City Engineer, 111 Hassan St SE, Hutchinson MN, until 2:00 pm on Tuesday, May 20th, 2008, for the making of the following described local improvement: Construction of NE Trunk Storm Sewer Phase 2 project and utility improvements near WWTF by utility infrastructure installations by construction of trunk and lateral storm sewer, stormwater treatment improvements, trunk and lateral watermain, trunk and lateral sanitary sewer, mass grading, roadway grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, landscaping, restoration and appurtenances, and all in accordance with the Plans and Specifications on file in the Office of the City Engineer. Immediately following expiration of the time for receiving bids, the City Administrator and City Engineer will publicly open bids, in the Council Chambers of the Hutchinson City Center. The Council, will consider said bids at 6:00 pm on Tuesday, June 24th, 2008 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: • ITEM UNIT QUANTITY All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5 %) of the amount bid. All bids shall also be accompanied by the required Insurance Certificates as noted in the specifications, and Certificate of Compliance with the Minnesota Worker's Compensation Law. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper "LETTING NO. 211 NO. 08 -02 ". Copies of the Plans, Specifications and Proposal Forms are on file and are available from the Office of the City Engineer, 111 Hassan Street SE, Hutchinson, MN 55350, and will be furnished on request to any prospective bidder upon payment of $53.25 per set (NON- REFUNDABLE) The successful bidder will be furnished free of charge, additional adequate number of specifications. Gary D. Plotz, City Administrator • PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY -MAY 6TH 2008 & TUESDAY -MAY 13TH 2008. PUBLISH IN THE CONSTRUCTION BULLETIN ON MONDAY -MAY 5TH 2008 & MONDAY -MAY 12TH 2008. ORDINANCE NO. 08 -0495 — AN ORDINANCE AMENDING SECTION 112.088 OF THE HUTCHINSON CITY CODE PERTAINING TO HOURS AND DAYS OF • LIQUOR SALES • • § 112.088 HOURS AND DAYS OF SALES. No on -sale of intoxicating liquor shall be made between the hours of 4itoo 2:00 a.m. and 12:00 noon on Sunday, nor between 12:00 midnight and 8:00 a.m. on Monday, nor between the hours of 4;00 2:00 a.m. and 8:00 a.m. on Tuesday through Saturday. No off -sale of intoxicating liquor shall be made on Sunday nor before 8:00 a.m. or after 10:00 p.m. on Monday through Saturday, nor on New Year's Day, January 1; July 4; Thanksgiving Day; or Christmas Day, December 25. No sale of intoxicating liquor shall be made after 8:00 p.m. on December 24. ('89 Code, § 5.43) (Am. Ord. 96 -172, passed 9- 10 -96; Am. Ord. 97 -213, passed 11 -25- 97; Am. Ord. 98 -217, passed 2- 10 -98) Penalty, see § 10.99 ADOPTED BY THE COUNCIL OF THE CITY OF HUTCHINSON THIS DAY OF 1 2008. APPROVED: By: Steven W. Cook Its: Mayor ATTEST: By: Gary D. Plotz Its: City Administrator qt4� FJ ORDINANCE NO. 08 -0501— AN ORDINANCE REGULATING OTHER UNLAWFUL ACTS RELATED TO LIQUOR SALES § 112.059 OTHER UNLAWFUL ACTS. (A) No person shall consume nor shall any on -sale licensee permit any consumption of alcoholic beverages in an on -sale licensed premises more than 30 minutes after the time when a sale can legally occur. (B) No on -sale licensee shall permit any glass, bottle, or other container containing alcoholic beverages to remain upon any table, bar, stool, or other place where customer are served, more than 30 minutes after the time when a sale can legally occur. (C) No person, other than the licensee and any employee, shall remain on the on -sale licenses premises more than 30 minutes after the time when a sale can legally occur. (D) Any violation of any condition of this section may be grounds for revocation or suspension of the license. • ADOPTED BY THE COUNCIL OF THE CITY OF HUTCHINSON THIS DAY OF 2008. APPROVED: By: Steven W. Cook Its: Mayor ATTEST: By: Gary D. Plotz Its: City Administrator i dc9� Gary Plotz From: Gary Plotz nt: Wednesday, April 16, 2008 5:55 PM Steve Cook (scook @hutchtel.net); billyjoa @hutchtel.net; Casey Stotts (cstotts @hutchtel.net); sun @hutchtel.net; haugenar @hutchtel.net Cc: Ken Merrill Subject: Gary: Budget Process - Workshop Needed Mayor and Council, The 8% "net adjustment" was agreed among the staff as a starting point, only see "what" adjustments we could come up with. The prioritization process between programs, and the determination of what are "essential services" will be in the hands of the Council to a much greater extent this year. At this point the department heads have been asking themselves many of those questions you outlined below. Do we really need to operated programs the same way in 2009, as this year and prior years. One of the areas that will have a lot of brainstorming this year is the Motor Pool, especially since this is a significant part of the budget. Another is an internal examination of personnel: what can be combined, and what is not essential, or what could have a "lower service level" than the prior year. You will also be able to also see if the net adjustment of 8 &(revenues and expenditures), have revenues increases that are "too high" for participants (in your opinion). Many program will have a service level reductions. These impacts will be summarized in a comprehensive list. It will be difficult to quantify some of these. Some items you may want to sent back to the Directors and Staff. I feel Directors will also want to verbalize their concerns, themselves, on many of these � ductions, beyond a listing of impacts and /or measurements This dialogue should provide ditional input to the Mayor and Council to help prioritize many of these potential adjustments. I feel a budget workshop with the City Council should be scheduled shortly, as the staff has now come up with approximately $650,000 in net adjustments for 2009, for your "initial review." I hope this updates the City Council, plus provides additional insight on what we are doing. Gary - - - -- Original Message---- - From: scook @hutchtel.net [mailto:scook @hutchtel.net] Sent: Friday, April 11, 2008 7:59 AM To: Gary Plotz Subject: Budget Process Gary, I was thinking about the budget process and having the directors try to come to uniform percentage cuts across their departments. While that may be a place to start to see where things are at, wouldn't moving the discussion at some point to talking about things like the following be important? That way instead of everyone and their programs /services � ffering "equally" (I know in reality that won't happen) perhaps you zero into a few rticular areas that are really worth looking at. Just some thoughts, Steve • What we are doing • Are we doing the right things • Are we doing things that we don't need to be doing * Are we doing things that someone else is doing uplication) • Are we doing things that someone else could better • Are we providing services at a higher level than necessary or that our customers really want • Can we do things differently, more efficiently • Are there other partnerships available - public and /or private r - 1 LJ • x RESOLUTION NO. • RESOLUTION OF SUPPORT FOR THE REGIONAL KITCHEN UPGRADE PROJECT AND AUTHORIZATION OF A GRANT APPLICATION TO THE MARDAG FOUNDATION WHEREAS, local efforts have raised almost half of the projected costs of replacing kitchen equipment at Evergreen Senior Dining and staff would like to use what has been raised so far for a matching grant; and, WHEREAS, the Senior Nutrition Program qualifies as one of the Mardag Foundation's priority areas, which is to provide support for seniors so they can live more independently; and, WHEREAS, a letter of inquiry dated March 14, 2008 to the Mardag Foundation received a favorable response to submit a formal application; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY • OF HUTCHINSON, MINNESOTA, Hereby endorses the continuation of the `Regional Kitchen Upgrade' project and authorizes the submission of a formal grant application to the Mardag Foundation. Adopted by the City Council this 22 "d day of April, 2008. ATTEST: Steve ( Mayor Gary D. Plotz City Administrator • Resolution No. 13389 • A RESOLUTION AUTHORIZING GARY D. PLOTZ, CITY ADMINISTRATOR, TO EXECUTE DOCUMENTS REQUIRED FOR REAL ESTATE PURCHASE WHEREAS, the City Council of the City of Hutchinson authorized the property acquisition related to the Northeast Trunk Storm Sewer Phase 2 Project (Letting No. 2, Project No. 08 -02), property legally described as Exhibit A attached hereto; and, WHEREAS, all property owned by the City of Hutchinson or its various entities must be titled in the name of the City of Hutchinson; and, WHEREAS, the City Charter gives the City Administrator, or his designee, the ability to execute contracts on the City's behalf, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That Gary D. Plotz, City Administrator, or his designee, is hereby empowered to execute any and all documents required to effectuate the purchase of the above - described property or at the real estate closing for the purchase of this parcel. Adopted by the City Council this day of 2008. • Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator • I 1 Q_ Exhibit A • CI 11 ca-) ___ -....., 1- , ,. �,11,," ,w, ", 71ol Dar! c1 L 6. AUDITOR'S P-47 OF THE SOUTH slot OF SECTION 30 AND THE NOF'H HALF OF SECTION 3 . -000i 117 NORTH, R,! N$E 29 WEST, cejotod ee ;o Wrote: commencing ct the nw Th.i corner of the ELm Hall or the Nonheaet Dudner of smd Sri 3I, ",no the ndrinW a el corner of Bald Lot 6: In once Sou In 09 dKi 4r rnToJle, SI e.cc,de Eon, along Ire Twit, hn. of aaid Eael Hol of tee N'"Iri Dcvurr being m• r Ins of ,ad Lot 5. c dilonce of 413.00 feel: Tnerce South 2 dii 39 matures 59 aici Wet, aaraael i Ile Well IIM of oat Eaft Half at 'he Northeast Ouarler. b. Ig the oHii !Me of vale Lol 6, c dlerence of 384.M feel: memo Weii parallel iii the norm hr» or sold Lol 6 o data," of 17 9 , OC yet: Ini 4oi parade W11h The ii Lne of Bala ',el 6 o dwi of 20.00 feat IDerrce Wii pail enh The norm line of said Lot 6 a dletano of 204.00 lent thence eolther6, pawllel a ✓h The rest bne of aura Lor 6 a memnce of 299,72 Wool ro re, pmnt of 6e1m11na of Pv 1.14 ro M duct Led: IMnce NorLt 89 aeg-eea 57 mmwu 21 second, Earl 95.01 feel'. 'hall. South 8 ceorli 32 minwes 55 loci Ea,l 79,01 Iri 1"ence 8octh 66 aeryeee 42 mmutea 00 aeconde Ea, 1MA3 feer; IMnce Sowh 132 dehrees 06 mrnune 18 ]e COad] Eam !41 feet thence Sown 89 degrees 36 mmutee 25 second, Eon 29027 Ieet ra IM earl 0i, cf e00 Lot 6: thence 30Lrherly, abng said earl line at Lai 6 u, rho ooutheasr corner of ,cld Lot 6: Thence eeNerle, abng The somh line of eahl Lot 6 la TM 11 corner of HILLCREST SECOND ADDITION, attordmg ro the recorded Wm rhenon Thence Whir" . abrg the rwrm hu of eau H6LCRES1 SECOND ADOMON, To me imenommin Was a line pmakel nth the Wee' line of foil LOT 6 a] meavured from the Rolm of peginnlrp: inence nwtnerry. 532.Z2 '.or along ,04 pcoi 'Ne Ia the point of oeglnnlrp_ • CI 11 ca-) 0 C CITY COUNCIL MEETING APRIL 22, 2008 0 ACCOUNTS PAYABLE REPORT C� PAYROLL DATE: April 11, 2008 Period Ending Date: April 5, 2008 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS • DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT ACCT# NAME DESCRIPTION $26,362.39 9995.2034 WITH. TAX Employee Contribution - Federal Tax ACCOUNT $13,751.08 9995.2240 Employee Contribution - Soc. Security $3,920.95 9995.2242 Employee Contribution - Medicare $44,034.42 Sub -Total - Employee Contribution $13,751.08 9995.2240 Employer Contribution - Social Security $3,920.95 99952242 Employer Contribution - Medicare Per Journal Entries Difference Fica $ 27,502.16 $17,672.03 Sub -Total - Employer Contribution Medicare $ 7,841.90 Withholding $ 26,362.39 $61,706.45 Grand Total - Withholding Tax Account Total $ 61,706.45 $0.00 $11,298.15 9995.2035 MN DEPT OF REVENUE State Tax $ 11,298.15 $0.00 • $16,900.98 9995.2241 PERA Employee Contribution - Pension Plan $20,247.56 99952241 Employer Contribution - Pension Plan $37,148.54 Sub -Total - PERA $15.86 9995.2243 PERA -DCP Employee Contribution - Pension Plan $15.86 99952241 Employer Contribution - Pension Plan Pera $ 37,164.40 $31.72 Sub - Total - DCP DCP $ 15.86 $37,180.26 GRAND TOTAL - PERA Total $ 37,180.26 $0.00 Finance Director Approval • • I R55APPYRV CSV20000VO CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Dates 04/11 /2008 - Ck Date GL Date Type Check # Vendor Name Amount 04/11/2008 04/11/2008 PK 148249 ' 124097 OUT OF THE WOODS CONSULTING 1,250.00 1,250,00 Account Num # 1,250.00 • R55APPYRV C TCHINSON By Check Number JAP Payment Register with Voids Check Dales 1 0411612008 - CkDate Type ICheck# Vendor Name Amount 04/16/2008 PK 148250 " 124655 ALLTEL 44,85 04/16/2008 PK 148251 122030 ALPHA WIRELESS 53.25 04/16/2008 PK 148252 125795 ATG CREDIT LLC 267.70 04116/2008 PK 148253 125719 BELAIR CARRIERS INC 340.00 04/16/2008 PK 148254 113020 BOCK, CINDY 25.15 04/16/2008 PK 148255 122919 BRYAN STREICH TRUCKING 2,170.29 04116!2008 PK 148256 124032 CONSTRUCTION BULLETIN 209.00 0411612008 PK 148257 102050 CROW RIVER AUTO 8 TRUCK REPAIR 407.26 04/16/1008 PK 148258 120656 EVEN TEMP BUILDERS 12,000.00 04/16/2008 PK 148259 102526 G 8 K SERVICES 205.13 04/16/2008 PK 148260 124018 HASLER, INC 148.78 04/16/2008 PK 148261 102518 HILLYARD / HUTCHINSON 180.60 04/16/2008 PK 148262 103166 HOLIDAY INN DULUTH 411.36 04/16/2008 PK 148263 1 1023191 HUTCHINSON AREA HEALTH CARE 80.00 04/162008 PK 148264 102530 HUTCHINSON CO -OP 2,786.89 04/16/2008 PK 148265 102542 HUTCHINSON UTILITIES 8,541.34 04/162008 PK 148266 102038 HUTCHINSON, CITY OF 8,466.77 04/16/1008 PK 148267 121386 KRISTICO, INC 1,490.00 04/16/2008 PK 148268 125798 KSTP -AM LLC 1,185.00 0411612008 PK 148269 125797 LIEBERT GLOBAL SERVICES 1,668.00 04/162008 PK 148270 102145 M -RSIGN 140.13 04/16/2008 PK 148271 125801 MARLIN LEASING 7,000.00 04416/2008 PK 148272 104789 MCGRAW -HILL CONSTRUCTION 41.95 04/162008 PK 148273 103046 MCLEOD COUNTY RECORDER 184.00 04/162008 PK 148274 123024 MEHR, BRIAN 28.13 041162008 PK 148275 112400 MENARDS HUTCHINSON 26.07 04/16/2008 PK 148276 102919 MMBA 1,854.00 04/16/2008 PK 148277 112162 NORTHERN SAFETY CO., INC 422.83 04/16/2008 PK 148278 102598 QUADE ELECTRIC 33.54 04/16/2008 PK 148279 102398 R 8 R EXCAVATING 4,032.46 04116/2008 PK 148280 102432 REED BUSINESS INFORMATION 170,82 04/162008 PK 148281 124356 REFLECTIVE APPAREL FACTORY INC 64.07 04/16/2008 PK 148282 121319 REGIONAL CARRIERS, INC 550.00 04/16/2008 PK 148283 121176 REINER ENTERPRISES, INC 3,447.15 04/16/2008 PK 148284 102606 SCHMELING OIL CO 32.24 04116!2008 PK 148285 103870 THOMSON WEST 509.59 0411612008 PK 148286 120231 THORSON TRUCKING 575.00 0 PK 148287 102620 TRI COUNTY WATER 67.00 04/16/2008 PK 148288 102447 ITRICO TCWIND, INC 1,868.34 04116/2008 PK 148289 1 122357 WASTE MANAGEMENT - SAVAGE 8,502.48 04/16/2008 PK 148290 102165 WELCOME NEIGHBOR 60.00 04/16/2008 PK 148291 110738 WESTMOR INDUSTRIES 201.58 04/16/2008 PK 148292 101919 AMERICAN FAMILY INS CO. 145.70 04/16/2008 PK 148293 101872 H.A,R T. 48771 041162008 PK 148294 102635 HUTCHINSON, CITY OF 789.62 04!1612008 PK 148295 101873 ICMA RETIREMENT TRUST 4,051.92 04!16/1008 PK 148296 101876 ING LIFE 8 ANN CO. 1,425.00 0 411 612 0 0 8 PK 1482971 1 102449 1 MINNESOTA CHILD SUPPORT PAYME 636.44 • • • r � LJ • 04/16/2008 PK 148298 101914 NCPERS LIFE INS. 620 DD 04/16/2008 PK 148299 101875 ORCHARD TRUST COMPANY, LLC 300.00 78, 949,14 Account Num 78,949.14 LJ R55APPYRV CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Date 04/22/2008 - CkDate Type Check# Vendor Name Amount 04/22/2008 PK 148300 ' 102126 ACE HARDWARE 68.11 04/22/2008 PK 148301 102217 AEM MECHANICAL SERVICES, INC 165.75 04122/2008 PK 148302 124950 AMERICAN MESSAGING 240.04 04/22/2008 PK 148303 105204 ARCTIC GLACIER PREMIUM ICE INC 152.53 04/2212008 PK 148304 121563 ARROW GLASS 330.12 04/22/2008 PK 148305 124747 AUTO VALUE - GLENCOE 64.83 04/22/2008 PK 148306 109203 AWWA- MINNESOTA SECTION 65.00 0.4122/2008 PK 148307 101926 BARR ENGINEERING CO 417.72 04/22/2008 PK 148308 102367 BELLBOY CORP 4,800.38 04/2212008 PK 148309 101916 BERNICK COMPANIES 459.00 04/22/2008 PK 148310 104089 BERNICK'S FOOD SERVICE 116.10 04/22/2008 PK 1 148311 120925 BNO SHEET METAL INC 348.46 04122/2008 PK 1 148312 122875 BOTZET, LARRY 10.06 04/22/2008 PK 148313 101987 BRANDON TIRE CO 169.70 04/22/2008 PK 148314 103349 BRANDT GARMENT LETTERING 930.08 04/2212008 PK 148315 102752 BRAUN INTERTEC CORP 3,106.00 04/22/2008 PK 148316 120227 BROTHERS FIRE PROTECTION COMPA 670.00 04122/2008 PK 148317 122919 BRYAN STRETCH TRUCKING 1,374.98 04/22/2008 PK 148318 121089 BUSHMAN, RAOUEL 980.66 04/22/2008 PK 148319 102136 BUSINESSWARE SOLUTIONS 595.85 04/22/2008 PK 148320 102456 C & L DISTRIBUTING 46,691.85 04/22/2008 PK 148321 104512 CALIFORNIA CONTRACTORS SUPPLE 240.97 64/22/2008 PK 148322 120142 CALIFORNIA PELLET MILL 387.01 04/2212008 PK 148323 104391 CENTRAL HYDRAULICS 567.05 04/22/2008 PK 148324 102253 CENTRAL MCGOWAN 275.55 04/22J2008 PK 148325 102210 CHEMSEARCH 260.40 04/22/2008 PK 148326 110865 CHOICEPOINT SERVICES INC 1,065.50 04/2212008 PK 148327 102484 CORPORATE EXPRESS 1,489.95 04/22/2008 PK 148328 102050 CROW RIVER AUTO & TRUCK REPAIR 194.30 04/22/2008 PK 148329 1 124210 CROW RIVER FASTPITCH 3,600.00 04/22/2008 PK 148330 102220 CROW RIVER PRESS INC 22.88 04/22/2008 PK 148331 102121 CROW RIVER VET HOSPITAL PA 534.30 04/2212008 PK 148332 104884 CULLIGAN -METRO 36.00 04/22/2008 PK 148333 104469 CZECH, RANDY 10.00 04/22/2008 PK 148334 102721 DASCHER, DUANE 125.00 04/22/2008 PK 148335 102488 DAY DISTRIBUTING 4,282.01 04/22/2008 PK 148336 102698 DEVRIES, RANDY 53.73 04/22/2008 PK 148337 1152851 DON STEVENS INC 304.11 04/22/2008 PK 148338 104084 DONOHUE & ASSOCIATES 25,534.37 04/22/2008 PK 148339 102450 DOSTAL ELECTRONIC'S CENTER 430.10 04/22/2008 PK 148340 102275 DPC INDUSTRIES INC 3,190.41 04/22/2008 PK 148341 113181 DROP -N -GO SHIPPING, INC 23.58 04122/2008 PK 148342 102647 DYNA SYSTEMS 594.60 04/22/2008 PK 148343 104415 EARTH TECH 24,594,09 04/22/2008 PK 148344 102726 ECOLAB PEST ELIM 56.45 04122/2008 PK 148345 102356 ELECTRO WATCHMAN 412.02 04/22/2008 PK 148346 1 1172331 ENVIRONMENTAL TOXICITYCONTROL 1,200.00 04/22/2008 PK 148347 I 110034 EXTREME BEVERAGE LLC 128.00 • • • • • • 04122/2008 PK 148348 105371 FENSKE, BRUCE 10.00 04/2212008 PK 148349 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04/22/2008 PK 148367 102038 HUTCHINSON, CITY OF 185,000.00 04/22/2008 PK 148368 102072 HUTCHINSON, CITY OF 28,721.00 04/22/2008 PK 148369 103099 HUTCHINSON, CITY OF 3,140.90 04/22/2008 PK 148370 110991 HUTCHINSON, CITY OF 490.00 04/2212008 PK 148371 125870 INTENSITY SIGNS 600.00 04/1212008 PK 148372 103520 INTERSTATE BATTERY SYSTEMS OF 142.60 04/12/2008 PK 148373 102062 JACK'S UNIFORMS & EQUIPMENT 1,812.22 04/22/2008 PK 148374 121990 JAY MALONE MOTORS 232.91 0412212008 PK 148375 102553 JCPENNEY CO 124.95 04/22/2008 PK 148376 115855 JEFF MEEHAN SALES INC. 1,305.13 04/22/2008 PK 148377 102208 JEFF'S ELECTRIC 2,773.86 04/22/2008 PK 148378 124656 JJ TAYLOR DIST OF MN 3,121.20 04/22/2008 PK 148379 122959 JOHN DEERE CREDIT 29,131.03 04122/2008 PK 148380 101938 JOHNSON BROTHERS LIQUOR CO. 19,002.29 04/22/2008 PK 148381 119050 KOSKI, KIM 30.00 04/22/2008 PK 148382 102561 L & P SUPPLY CO 4707 04/22/2008 PK 148383 1 125874 LACAL EQUIPMENT INC 389.22 04122/2008 PK 148384 105525 LAND EQUIPMENT OF NORWOOD 2.94 04/2212008 PK 148385 110852 LEAGUE OF MN CITIES -INS TRUST 1,464.88 04122/2008 PK 148386 120903 LEXISNEXIS 110.00 04/22/2008 PK 148387 101984 LOCHER BROTHERS INC 12,274.42 04/22/2008 PK 148388 102564 LOGIS 24,270.39 04122/2008 PK 148389 102566 LTP ENTERPRISES 17,000.73 04/22/2008 PK 148390 102145 M -R SIGN 65.97 04/22/2008 PK 148391 1037441 MAIN STREET SPORTS BAR 125.94 04/22/2008 PK 148392 124910 MAYTAG LAUNDRY & CAR WASH 298.98 04/22/2008 PK 148393 104533 MCCORMICK'S FAMILY RESTAURANT 117.10 04/22/2008 PK 148394 102573 MCLEOD COOP POWER ASSN 558.29 04/22/2008 PK 148395 102995 MCLEOD COUNTY ATTORNEY 231.20 04/22/2008 148396 102995 MCLEOD COUNTY ATTORNEY 40.00 008 04/22/21 48397 102489 MCLEODCOUNTYCOURTADMINISTRA 257.00 04122/2008 qK 148398 101831 MCLEOD COUNTY SHERIFF'S OFFICE 12.30 148399 113887 MCLEODCOUNTYTREASURER 58,120. 38 04/22/2008 PK 148400 118072 MCLEOD COUNTY TREASURER 496.00 04/2212008 PK 148401 109209 MED COMPASS 2,088.00 04/22/2008 PK 148402 112400 MENARDS HUTCHINSON 871 -86 04/22/2008 PK 148403 101840 MEYER LABORATORY, INC 1,410.56 04/22/2008 PK 148404 109387 MIDWEST PLAYSCAPES INC. 613.33 04/22/2008 PK 148405 119858 MINNEAPOLIS FINANCE DEPARTMENT 52.00 04/22/2008 PK 148406 108766 MINNESOTA BOARD OF P.O.S.T. 560.00 04/2212008 PK 148407 101947 MINNESOTA DEPT OF LABOR & INDU 23.86 04/2212008 PK 148408 101947 MINNESOTA DEPT OF LABOR & INDU 342.55 04122/2008 PK 148409 121618 MINNESOTA DEPT OF PUBLIC SAFET 25.00 04/22/2008 PK 148410 102846 MINNESOTA DEPT OF TRANSPORTATI 47.40 04/22/2008 PK 148411 121733 MINNESOTA MUNICIPAL UTILITIES 4,600.00 04/22/2008 PK 148412 120800 MINNESOTA POLLUTION CONTROL AG 300.00 04/22/2008 PK 148413 105157 MINNESOTA SHREDDING 115.90 04/22/2008 PK 1 1484141 1 102583 MINNESOTA VALLEY TESTING LAB 2,692.00 04/22/2008 PK 148415 102853 MITCHELL, WILLIAM 88.80 04/22/2008 PK 148416 121160 MN VAC 32.00 04/22/2008 PK 148417 124379 MOORE, ERIC 13.13 04/22/2008 PK 148418 101985 NAGY, RICHARD 299.66 04/22/2008 PK 148419 123416 NATIONAL BARK SALES 35,612.45 04/22/2008 PK 148420 122031 NORTH CENTRAL LABORATORIES 1,144.04 04/2212008 PK 148421 102180 NORTHERN SAFETY TECHNOLOGY 103.64 04/22/2008 PK 148422 102591 NORTHERN STATES SUPPLY INC 404.06 04/22/2008 PK 148423 122948 OFFICE DEPOT 106.48 04/22/2008 PK 148424 119358 OFFICE OF ENTERPRISE TECHNOLOG 189.30 04/22/2008 PK 148425 110972 OGREN, JOLYNN & SCOTT 20.00 04J22/2008 PK 148426 123775 OLDCASTLE LAWN & GARDEN SOUTH 20,027.75 04/22/2008 PK 148427 125792 ORANGE CITY TULIP FESTIVAL 85.00 04/22/2008 PK 148428 102483 OTTO ASSOCIATES 5,917.00 04/22/2008 PK 148429 102187 PAUSTIS & SONS WINE CO 1,238.00 04/22/2008 PK 148430 103393 FELLER, BRIDGET 113.00 04/22/2008 PK 148431 101853 PHILLIPS WINE & SPIRITS 11,617.58 04/22/2008 PK 148432 102656 PIONEER 930.00 04/22/2008 PK 148433 102897 PLANTS BEAUTIFUL NURSERY 3,460.86 04/22/2008 PK 148434 125871 PRO CARE SERVICES INC 217.26 04122/2008 PK 148435 1 102598 QUADE ELECTRIC 635.69 04/22/2008 PK 148436 102052 QUALITY WINE & SPIRITS CO. 14,486.52 0412212008 PK 148437 117434 R & J TOURS INC 1,228.50 04/22/2008 PK 148438 102604 R & R SPECIALTIES INC 88.00 04/22/2008 PK 148439 125802 RADUENZ, RIANA 20.00 04/22/2008 PK 148440 125803 RANNOW, CHARLENE 35.00 04122/2008 PK 148441 102432 REED BUSINESS INFORMATION 725.40 04/22/2008 PK 148442 102358 RIDGEWATER COLLEGE 50.00 04/22/2008 PK 148443 1 119208 RUNKE, DOREEN 280.00 04/2212008 PK 148444 1 102225 RUNNING'S SUPPLY 267.26 04/22/2008 PK 148445 1 102606 SCHMELING OIL CO 4,083.50 04/22/2008 PK 148446 109801 ISCOTTS WINDOW CLEANING SERVIC 63.90 04/22/2008 PK 148447 1018921 SEH 6,10020 04/22/2008 PK 148448 125852 SETTERMAN, RONALD 81.45 04/22/2008 PK 148449 102609 SHOPKO 71.30 04122/2008 PK 148450 102610 SIMONSON LUMBER CO 5.30 04/22/2008 PK 148451 102611 SORENSEN'S SALES & RENTALS 52.19 • I 1 U 171 • • 04122/2008 PK 148452 102612 STANDARD PRINTING 86.11 04/2212008 PK 148453 102744 STATE OF MINNESOTA - 115.60 04/2212008 PK 148454 102744 STATE OF MINNESOTA 20.00 04/22/2008 PK 148455 102854 STRUCTURAL SPECIALTIES INC 975.00 04/2212008 PK 148456 104854 STURGES, STEVE 120.00 04/22/2008 PK 148457 102659 TEK MECHANICAL 207.03 04/22/2008 PK 148458 102258 TESSMAN SEED CO 991.47 04/22/2008 PK 1 148459 122895 TEWS TRUCKING INC. 3,235.44 04122/2008 PK 148460 102454 TRI- COUNTY BEVERAGE & SUPPLY 533.88 04/22/2008 PK 148461 102447 TRICO TCWIND, INC 360.00 04/22/2008 PK 148462 102201 UHL COMPANY 23.59 04/2212008 PK 148463 102624 UNITED BUILDING CENTERS 793.64 04/22/2008 PK 148464 102625 UNITED LABORATORIES 334.03 04/22/2008 PK 148465 102627 UNIVERSITY OF MINNESOTA 45.00 04/22/2008 PK 148466 125793 USGBC- MISSISSIPPI HEADWATERS C 15.00 04/22/2008 PK 148467 102069 VESSCO INC 182.60 0412212008 PK 148468 101974 VIKING BEER 8,582.75 04/22/2008 PK 148469 102132 VIKING COCA COLA 263.65 04/22/2008 PK 148470 103342 WAHL REBUILD & REPAIR INC 47.16 04/2212008 PK 148471 108598 WAL -MART COMMUNITY 189.80 04/22/2008 PK 148472 120852 WASTE MANAGEMENT -TC WEST 176.19 04/22/2008 PK 148473 102641 WELDERS SUPPLY CO 7.59 04/22/2008 PK 148474 102452 WINE MERCHANTS INC 587.10 04/2212008 PK 148475 105208 WOLD ARCHITECTS & ENGINEERS 244.31 04/2212008 PK 148476 102632 XEROX CORP 1,232.64 04/22/2008 PK 148477 105571 ZEP MANUFACTURING CO 159.75 04/22/2008 PK 148478 119158 ZEULI, AUTUMN 25.00 04/22/2008 PK 148479 120670 ZWILLING, TROY 45.30 749,799.56 Account Nu # 749,799.56 � J ELECTRONIC FUNDS TRANSFERS COUNCIL MEETING 04 -22 -08 Tax Type Fund Fuel Tax HATS Liquor Tax Liquor Sales Tax PRCE Use Tax Water & Sewer Payable To Amount MN Dept of Revenue $ 1,737.40 MN Dept of Revenue $ - MN Dept of Revenue $ - MN Dept of Revenue $ - G:l financelcouncilmeetinglelectronicfundstransfers 0 • L �