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cp03-11-2008 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 11, 2008 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Rev. Randy Freund, Faith Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF FEBRUARY 26, 2008 Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JANUARY 28, 2008 2. PIONEERLAND LIBRARY SYSTEM MEETING MINUTES FROM JANUARY 17, 2008 3. FIRE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2008 4. PLANNING, ZONING AND BUILDING MONTHLY REPORT FOR FEBRUARY 2008 • 5. CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY 2008 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR JANUARY 2008 7. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JANUARY 2008 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13357 — RESOLUTION FOR PURCHASE (BIODIESEL) 2. ORDINANCE NO. 08 -0496 — AN ORDINACE AMENDING ZONING ORDINANCE SECTION 154.057 TO ALLOW BY RESERVATION SPECIAL EVENTS SPACE IN OWNER- OCCUPIED HOMES IN THE R -2 DISTRICT BY CONDITIONAL USE PERMIT AS REQUESTED BY AUDREY HOLLATZ WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 08 -0498 — AN ORDINANCE AMENDING HUTCHINSON CITY CODE SECTION 72.06(E) PERTAINING TO TRUCK PARKING RESTRICTIONS (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR MARCH 25, 2008) (c) CONSIDERATION FOR APPROVAL OF AGRICULTURAL LEASE AGEEMENT WITH MARVIN WILLHITE (d) REAPPOINTMENT OF JOHN PAULSEN AND JANET VACEK TO HUTCHINSON PUBLIC LIBRARY BOARD TO APRIL 2011 (e) CONSIDERATION FOR APPROVAL OF CITY POLICY NO. 3.33 — EMPLOYEE REVIEW OF PERSONNEL RECORD CITY COUNCIL AGENDA — MARCH 11. 2008 (f) CONSIDERATION FOR APPROVAL OF AGREEMENT WITH GARICK TO PURCHASE ORGANIC MATERIALS FROM CREEKSIDE COMPOST FACILITY 0 g) CONSIDERATION FOR APPROVAL OF LIQUOR LICENSE RENEWALS (h) CONSIDERATION FOR APPROVAL OF CHANGE IN DEPENDENT DEFINITION FOR EMPLOYER SPONSORED HEALTH AND DENTAL PLANS & CONSIDERATION OF COVERAGE COSTS (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 08-0495 —AN ORDINANCE EXTENDING ON -SALE INTOXICATING LIQUOR SALES TO 2:00 A.M. (WANE FIRST READING AND SET SECOND READING AND ADOPTION FOR MARCH 25, 2008) Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW A MAXIMUM OF 40 CONDO UNITS IN SIX BUILDINGS WITH 4, 6, OR 8 UNITS WITH GARAGES UNDER 400 SQUARE FEET IN THE RAVENWOOD CONDO PLAT, REQUESTED BY ROGER DERRICK, COTTAGE HOMESTEADS Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 08-0497 — AN ORDINANCE TO AMEND THE HUTCHINSON CITY CODE CHAPTER 54 AMENDING LANGUAGE IN SECTION 54.2 STORMWATER MANAGEMENT PLAN APPROVAL STANDARDS (WANE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. TO MARCH 25, 2008) Action — Motion to reject — Motion to approve 8. COMMUNICATIONS, REQUESTS AND PETITIONS 9. UNFINISHED BUSINESS 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF SALE OF HALF OWNERSHIP OF NEW ENGINE 7 TO THE RURAL FIRE DISTRICT Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF AIRPORT COMMISSION RESOLUTION Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL WORKSHOP FOR APRIL 8, 2008, TO REVIEW VARIOUS SPRING /SUMMER PROJECTS Action — Motion to reject — Motion to approve 11. MISCELLANEOUS ADJOURN 2 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 26, 2008 1. CALL TO ORDER — 5:30 P.M. Mayor Cook ca e t e meeting to order. Members present were Bill Arndt, Casey Stotts Kay Peterson and Jim Haugen. Others present were Ken Merrill, Finance Director, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Kaye Brandt, Vineyard United Methodist Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS Sheryl Martin, 829 Hilltop Drive NE, manager of Deer Park Apartments, presented before the Council. Ms. Martin noted that rental property owners have recently met on the topic of the rental registration program and as a group they have concerns with some of the sections in the proposed ordinance. These sections include Section 3, Subd. 4(G) which seems to be a violation of tenant privacy as a list of tenant names is required to be submitted to the City. The group has concerns with Section 4 and the fact that there are exemptions allowed. Section 9 needs clarification as to the requirements of maintenance of records. Issues with Section 14 and 16 were raised as well. Fire Chief Brad Emans noted that if the rental registration program ordinance is adopted, staff intends on putting on a Meet and Greet with landlords and tenants on March 10, 2008. This session intends to be an informative, question & answer session. Rocky Burge Hamm, Twin Oaks Townhomes, presented before the Council. Ms. Burge Hamm noted that the ordinance does not allow for landlord appeals. Ms. Burge Hamm feels that an appeal process should be included. MINUTES (a) REGULAR MEETING OF FEBRUARY 12, 2008 Motion by Stotts, second by Peterson, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JANUARY 15, 2008 2. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM JANUARY 7, 2008 3. PLANNING COMMISSION MINUTES FROM JANUARY 15, 2008 4. JOINT PLANNING BOARD MINUTES FROM JANUARY 16, 2008 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO.] 3352 -RESOLUTION FOR PURCHASE (MOWER LEASE, TRANSMISSION, BIODIESEL) • 2. RESOLUTION NO. 13353 —RESOLUTION TO SELL SURPLUS PROPERTY 3. ORDINANCE NO. 08 -0493 — ORDINANCE ESTABLISHING THE CREEKSIDE ORGANICS scc\) CITY COUNCIL MINUTES — FEBRUARY 26, 2008 PROCESSING FACILITY ADVISORY BOARD • 4. ORDINANCE NO. 08 -0494 — ORDINANCE ABOLISHING TELECOMMUNICATIONS COMMISSION (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW FIVE 8 -UNIT BUILDINGS WITH GARAGES UNDER 400 SQUARE FEET IN THE RAVENWOOD CONDO PLAT REQUESTED BY ROGER DERRICK, COTTAGE HOMESTEADS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13354) 2. CONSIDERATION TO AMEND ZONING ORDINANCE SECTION 154.057 TO ALLOW BY RESERVATION SPECIAL EVENTS SPACE IN OWNER- OCCUPIED HOMES IN THE R -2 DISTRICT BY CONDITIONAL USE PERMIT AS REQUESTED BY AUDREY HOLLATZ WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WANE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 08-0496 FOR MARCH 11, 2008) (d) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO.3 - LETTING NO, 12, PROJECT NO. 05 -14 (REVERSE OSMOSIS SYSTEM PROCUREMENT) AND CHANGE ORDER NO. 11, LETTING NO. 2, PROJECT NO. 06 -02 (WATER TREATMENT PLANT) (e) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR MCLEOD COUNTY VOITURE 414 40/8 ON APRIL 5, 2008, AT MCLEOD COUNTY FAIRGROUNDS (f) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR AMERICAN LEGION POST 96 ON APRIL 12, 2008, AT MCLEOD COUNTY FAIRGROUNDS (g) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF REVIEW HEARING FOR APRIL 30, 2008, AT 4:30 P.M. AT THE HUTCHINSON CITY CENTER •(h) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR MCLEOD COUNTY PHEASANTS FOREVER ON APRIL 12, 2008, AT MCLEOD COUNTY FAIRGROUNDS (i) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL WORKSHOP FOR MARCH 25, 2008, AT 4:00 P.M. TO REVIEW CITY POLICY HANDBOOK PROPOSED AMENDMENTS/REVISIONS 0) CONSIDERATION FOR APPROVAL OF LIQUOR LICENSE RENEWALS (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(b)2, 6(b)3, 6(c)l and 6(i) were pulled for separate action. Motion by Stotts, second by Haugen, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(b)2 had further discussion. Council Member Peterson noted that she wanted to point out that the City is receiving bids on these specialized pieces of equipment. Doug Johnson, Compost Site Manager, explained that the equipment is placed on a specific web site that will ask for bids. The web site is geared toward those groups that use these types of equipment. Motion by Peterson, second by Arndt, to approve Item 6(b)2. Motion carried unanimously. Item 6(b)3 had further discussion, Mayor Cook noted that an advisory committee for Creekside has been in effect for a few years, however a board has not been formally established. Mayor Cook suggested holding off on formally establishing the Creekside Board until after the Policy Governance session. The Policy • Governance session may reveal that not all boards and commissions are necessary. So, instead of formally creating this board, the suggestion was made to hold off until after the Policy Governance session is held. In 6 C0� CITY COUNCIL MINUTES— FEBRUARY26,2008 the meantime, the advisory committee should continue meeting as they currently are. • The same issue will hold true with setting the workshop in reference to the City policies. Motion by Stotts, second by Peterson, to table Item 6(b)3. Council Member Arndt voiced some opposition to this matter as he expressed that the Compost Board is very important. Motion carried unanimously. Item 6(c)1 had further discussion. Rebecca Bowers, Planning/ZoningBuilding Director, presented before the Council. Ms. Bowers explained that the applicant, Roger � errick, has some revised plans as to what was originally proposed. Mr. Derrick noted that, as part of his application, he put in the maximum amount of units that are allowed. He noted that the plan may actually call for less units. Mr. Derrick also noted that the number of buildings or building sizes may change, however the number of units will not change. All of the units will remain one level. The suggested language to change in the Resolution is "a maximum of 40 units with not more than eight units" and striking "five 8 -unit buildings ". Marc Sebora, City Attorney, noted that perhaps another public hearing be held so the neighbors can have an opportunity to speak on the proposed change to the layout. Motion by Peterson, second by Stotts, to set public hearing for March 11, 2008, at 6:00 p.m. to review a revised plan submitted by Roger Derrick. Motion carried unanimously. Motion by Stotts, second by Peterson to table Item 6(c)l to March 11, 2008. Motion carried unanimously. Item 6(i) was pulled for separate discussion. Mayor Cook suggested tabling setting a workshop to review the policies until after the Policy Governance session. Motion by Haugen, second by Arndt, to table Item 6(i). Motion carried unanimously. 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 40 COMMUNICATIONS, REQUESTS AND PETITIONS UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 07 -0482 — AN ORDINANCE REGULATING RENTAL UNIT REGISTRATION AND INSPECTION (SECOND READING AND ADOPTION) Mayor Cook noted that one item that should be changed is Section 3, Subd. 4(G), that the property owners need to provide a list of name of all residents. Fire Chief Brad Emans noted that there is no need for staff to have this information on file. Mayor Cook suggested having language in a new Subdivision 5 that would state that a list of names of all residents will be updated and made available to city staff or inspector if needed. Council Member Haugen also suggested having an appeal process. City Attorney Sebora noted that staff had discussed this and felt that the City Administrator having the final decision was sufficient. An alternative for the tenant/property owner would be a court action to contest a decision. Mayor Cook suggested leaving the ordinance as written and if there is an issue, the ordinance can be changed. The Council noted that they would like to be copied on any suspensions or revocations or non - renewals that the City Administrator would determine. Chief Emans again noted that a "Meet and Greet' session will be held on March 10, 2008, with property owners and tenants. This session will be held at 5:30 p.m. at the Fire Station. Motion by Stotts, second by Arndt, to approve Ordinance No. 07 -0482 — Regulating Rental Unit Registration and Inspection, with the revision noted above. Motion carried unanimously. 10 • (a) CONSIDERATION FOR APPROVAL ADOPTING CITY OF HUTCHINSON FEE SCHEDULE City Attorney Marc Sebora noted that the fee schedule includes a new annual rental housing registration and 5 c o^ CITY COUNCIL MINUTES— FEBRUARY 26, 2008 inspection fee. This fee is proposed at $10.00 /unit which includes an initial inspection and one additional /follow -u inspection. A second additional/follow -up inspection (the third actual inspection) is • proposed at $50.00 /unit. Any subsequent additional/follow -up inspections would beat double the cost of the previous inspection. The other change to the fee schedule is an increase in kennel fees for dogs and cats. Council Member Haugen suggested checking with Chief Hatten to see if administrative citations should be added to the City's fee schedule as well. Motion by Peterson, second by Stotts, to approve City of Hutchinson fee schedule. Motion carried unanimously. (b) FOLLOW -UP DISCUSSION REGARDING HUTCHINSON CITY ORDINANCE 72.06 — TRUCK PARKING RESTRICTIONS Mayor Cook noted that this item was requested to be placed on tonight's agenda from the last City Council meeting. Council Member Stotts expressed that he feels there are two issues — hardship on truck owners and the minimum poundage. Jamie Marx, 481 4 Ave. SW, presented before the Council. Mr. Marx noted that his 1 /4 ton pickup is 7700 pounds. He noted that the request of truck owners would be at least to bump the weight of the truck to 18,000 pounds. Sheila Ellman, 560 Barley Street, presented before the Council. Ms. Ellman noted that tractors typically only need 5 -10 minutes of idle time to get air pressure to their breaks. The wintertime does require a little bit longer of idle time. Ms. Ellman again noted that the request of truck/tractor owners is that they are able to park on their private property. The Council discussed parking of trailers on private property. Ms. Ellman also noted that tractor trucks are considered personal vehicles when they are not under dispatch, as opposed to commercial vehicles. Council Member Stotts noted issues that should be considered are public safety and • infrastructure damage. Council Member Arndt suggested having a one -year moratorium and allow truck parking in residential areas. If there are no complaints, the ordinance could be abolished. Motion by Peterson, to revise 72.06(E) to read "for a period as needed" (striking 20 minutes) and leave the remainder of the ordinance as is. City Attorney Sebora noted that the language should be worded so it is easy to enforce. He suggested using language from 72.06(B), such as "reasonably necessary for that activity ". Motion seconded by Haugen. Council Member Stotts urged the Council to not pass this ordinance because it is not a public safety or infrastructure issue. Council Member Haugen suggested having a public hearing to see what residents have to say, or instituting a moratorium to see if there are any complaints. Roll call vote: Haugen — aye; Arndt — aye; Peterson — aye; Stotts — nay; Cook — nay. Motion carried 3 to 2. (c) CONSIDERATION FOR APPROVAL OF POLICY GOVERNANCE AGREEMENT Mayor Cook noted that Gary Plotz had provided a memo in the packet outlining the proposed agreement with Out of the Woods Consulting. The agreement is to provide training on the Policy Govemance program with a not to exceed amount of $15,000. Motion by Stotts, second by Haugen, to approve Policy Governance Agreement with Out of the Woods Consulting. Council Member Arndt noted that he is not 100% in support of this program mainly because of the cost associated with the program and the different style of governing. Discussion was held related to the pros and cons of a policy governance program. Roll call vote was taken: Haugen — aye; Arndt — aye; Peterson — nay; Stotts — aye; Cook — aye. Motion carried 4 to 1. (d) CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DISCUSS PROPERTY ACQUISITION ASSOCIATED WITH NORTHEAST TRUNK STORM SEWER PHASE 2 PROJECT • Motion by Haugen, second by Arndt, to convene into closed session at 8:00 p.m. Those present Marc Sebora, Jim Haugen, Bill Arndt, Steve Cook, Kay Peterson, Casey Stotts, Ken Merrill, Kent Exner and 4 �� Cad CITY COUNCIL MINUTES— FEBRUARY 26, 2008 Melissa Starke. Motion carried unanimously. • The meeting reconvened at 8:23 p.m. 11. MISCELLANEOUS Rebecca Bowers — Ms. Bowers, Planning/Zoning/Building Director, thanked the IJ Burich Foundation for a grant in the amount of $7300 for renovations to the Evergreen senior dining kitchen. Casey Stotts — Council Member Stotts publicly thanked the owner /manager of Subway on Hwy 7 for opening up his store in the early morning hours last week during a fire response call. Ken Merrill — Mr. Merrill noted that the Council should designate from which fund the Out of the Woods Consulting agreement should be paid from for the policy governance program. Motion by Stotts, second by Cook, to utilize funds from the excess bond fund to pay for the agreement. Motion carried unanimously. Kent Exner — Mr. Exner noted that the new rock spillway in the dam is operating as expected with the little bit of flow that has come through due to the warmer weather. It will take time to see actual flow over the rocks until the siltation is built up. Mr. Exner also thanked Senator Dille for his support with the transportation bill. Mayor Cook asked that Mr. Exner write up a formal thank -you letter to Senator Dille on behalf of the City. Mayor Cook — Mayor Cook asked if the Council would like to set a target for reduction of energy usage. He suggested a 5% reduction. Council Member Peterson suggested having a report back from staff on what their thoughts are on a reasonable reduction percentage. • Mayor Cook also suggested encouraging the Hutchinson Utilities Commission to research the feasibility of a local community-based wind power generation facility. Mayor Cook presented a Resolution for the Council to consider and forward to HUC asking that they investigate the feasibility. Council Member Peterson noted that perhaps the HUC should be asked about this prior to forwarding the Resolution to them. Motion by Stotts, second by Cook, to adopt Resolution No. 13356 and pass on to the Hutchinson Utilities Commission. Motion carried unanimously. Mayor Cook lastly noted that a weekend retreat needs to be set to begin the Policy Governance session. April 11 — 13 was recommended. April 11: l2noon — 6:00 p.m.; April 12: 8:00 a.m. — 4:00 p.m.; April 13: 12noon — 4:00 p.m. Motion by Stotts, second by Haugen, to set the above - mentioned dates and times for the Policy Governance retreat at the City Center. Motion carried unanimously. 12. ADJOURN Motion by Peterson, second by Stotts, to adjourn at 8:23 p.m. Motion carried unanimously. • CS co), Minutes Hutchinson Public Library Board Monday, January 28, 2008 Members present: Guy Stone, Abby Dahlquist, Ann Vance, John Paulsen, Yvonne Johnson, Janet Vacek, and Mary Henke, Ex-Officio Members absent: Kay Peterson John called the meeting to order. Ann moved the minutes be approved with Abby seconding the motion. Minutes were approved. Jack Sandberg submitted summary notes on the January 17, 2008 Pioneerland Library System full board meeting which Mary read. Summary is attached. Old Business: 1. National Library Week (April 13-19) author visit Mary followed up with William Kent Krueger who is booked through April. He would be available in the fall and his honorarium requested is $100. He has another book coming out. Dean Urdahl will be in session at the Legislature but is free on Tues. and Thurs. Dean was at the McLeod County Museum recently so some would have already heard him. Ann suggested Annette Atkins, a faculty member at St. John's /St. Ben's who recently had a book on Minnesota history published by the Minnesota Historical Society. This would tie in with Minnesota's Sesquicentennial. Another option would be Nancy and Joe Paddock from Litchfield who write poetry. The decision was to have Annette If available, otherwise Dean Urdahl. 2. Library services to seniors Mary followed up by talking to Joyce Aakre, Pines /Oaks marketing director, about our idea of inviting senior for visits to the library on a regular basis. Joyce thought it a good idea and that we should give it a trial run. Since transportation is an issue, we'll look into having the Trailblazer bus service do a route stopping at the senior living sites around the community. Mary also will attend a MELSA sponsored • program with Dr. Gene Cohen, nationally known expert on aging, speaking about "Creativity and Aging ". Dr. Cohen will also address library services to seniors. New Business 1. Budget for 2008 The amount requested from the city and county were accepted. We received almost $5,000 more that we requested from the county because of Maintenance of Effort requirements. Mary will be using the extra money for more student staffing during the summer and to improve the medical collection. We have a healthy reserve. 2. Board reappointments for April 2008 John Paulsen and Janet Vacek both agreed to serve another term if approved by the city. 3. Library Legislative Day on Feb. 27 at the Capitol Mary hasn't decided if she will attend or not since it is a bonding year. Mary may consult with John Houlahan about decision. Board members need to let Mary know if we want to attend. 4. Friends of the Library annual meeting Jan. 14 They decided to earmark $5,000 for new computers in 2010. They will be donating money for the purchase of DVDs and books on CD. They also approved of money for programming and the summer reading program. They have several initiatives to promote parents' reading to children. Their used book sales have been successful and they may have a spring book sale in addition to their regular sales. The next meeting is February 25, 2008 at 4:30 p.m. The motion to adjourn was made by Yvonne with Abby seconding. Motion passed. Respectfully submitted, Janet Vacek, Co-Secretary • c� CAS Page I of 1 PioneeTland Library System Meeting January 17, 2008 Summary Notes 1] Jack Sandberg 1 2708 ' PLS Officers elected: Paul Setzepfandt Chair Amy Wilde Vice Chair • 2008 budget Funds appropriated for Assistant Director and PT Network Technician Excess Automation reserves will be used for Inventory Module for III and Computer bardware /software New telecom contract has higher cost for larger bandwidth • Renville /Olivia Head Librarian Positon Report received from Sue Hilgert that the shared position is working out so far • Contract for services from Clarkfield Public Library approved ` SAMMIE, PLS, PCLS cooperation project Statement of cooperation in planning and implementing Teen programs approved • New PLS staff job descriptions approved • Proposed resolution in support of greater LGA from the State of Minnesota lacked support even for consideration as a motion by the Board. • • (o Cck� D, LI Ta Mayor and City Council Members From: Brad Emans, Fire Chief Dab: 03/03/08 R« Monthly Update on Activities of the Fire Department Fire Department Response: The fire department responded to 40 calls for service in the month of February. Fire Officer Only Response: A "fire officer only' responded to 12 calls in February, saving the Hutchinson Fire District the cost of a "generar alarm estimated at $2,016.00 and more importantly, it kept our firefighters on their full time job or at home with their families an additional 192 hoursl Response Time (First Emergency Vehicle Out of the Door): February —4 minutes 22 seconds • Example of a few of the calls: • The FD responded to a house filled with smoke when the owner arrived home. The oven was accidentally turned on melting plastic items stored in the oven, • For the third time in recent months the FD responded to a dumpster fire at a commercial business in the SW part of the city, employees again put their "put -out" cigarettes in the dumpster, • The FD responded to a sprinkler activation in one of our industries, it was found that a window had been left open and the sprinkler pipe froze; • The FD responded to a chimney fire in the NE part of our rural district, the fire did not extent into the house; • The FD responded to a single vehice accident, the vehicle was not on its wheels making the extrication of the victims difficult; • The FD responded to a "fully involved" commercial structure fire in -19 degree weather, the building was a total loss, putting two separate businesses out of business; • The FD responded mutual aid to the Glencoe FD for a fire in construction landfill; • The FD responded to a fatal recreation vehicle accident in the western part of our fire district; • The FD responded to an apartment building fire, the fire was in the maintenance room caused by the water heater. The building had minor fire damage and moderate smoke damage. I] (0 Cc�)3 Breakdown of the Calls for the Month: • City: Residential 2 Commercial/Industrial 12 Multifamily 2 School 1 Carbon Monoxide 7 Hazardous Material 2 Vehicle 0 Rescue 0 Medical 1 Grass 0 Sky -Warn 0 Good Will 0 Mutual Aid 0 Structure Fires 3 Arson 1 Rural: Rescue 7 Grass Type 0 Medical 3 Residential 1 Farm Building 0 Hazardous Material 0 Carbon Monoxide 0 Vehicle 0 Commercial/Industrial 0 Good Will 0 Mutual Aid 2 Structure Fires 1 Arson 0 Training: • Held the Annual Fire Department Relief Association meeting for the retired firefighters; • Conducted a class on Class A foam; • Conducted a class on auto extrication techniques; • Conducted (4) orientation classes on the new Engine 7; • Held the Annual Rural Fire District meeting and budget setting for 2008; • Conducted rapid intervention training (RIT) for "fire educators" in our mutual aid. Fire Prevention / Public Relations: • Conducted two general fire safety / tours of the fire station for Cub Scouts, Conducted a basic 1 aid class for a Cub Scout group. Other Information: • The new fire truck (Engine 7) arrived in February concluding almost two years of design work, bidding, and building. We intend putting the truck into service March 10, 2008; • The city council passed the "Rental Registration / Inspection" ordinance in February; this program will be implemented and managed by the FD. Information on this program can also be found on the City of Hutchinson web -site under fire department or hot topics; • The "Firefighter Memorial Wall" project will be moving into ifs fundraising stage, with the hope that we will be able to present our idea to the City Arts Committee in the next sic months; • • Page 2 co Cc 1 0 0 0 Planning, Zoning, and Building Dept. Monthly Report February 2008 Building Department Permit Activities * Set fees not included in valuation A Total Number Inspections 68 165 183 Building Permits Issued by Type Number of Permits & Valuation Compared to 2/07 Number of Permits & Valuation Year to Date Number Permits & Valuation Commercial new 0 0 $0 Commercial Additions/ Remodels 210 & 220 Echo Cr. — garage/resides 1015 Hwy 15 S — commercial tenant space remodel/HAHC 1165 Hwy 7 W. — Jay Malone Motors office addition 4-$50,000 2-$127,000 7 - $115,000.00 Industrial new 0 0 $0 Industrial Additions/Remodels 0 0 $0 Fire Sprinkling 2- $37,850 1 -$2,820 2-$37,850 Total New Residential Units (Single Family, twins, townhomes) 0 1-$205,000 $0 Residential misc. (additions, repairs, remodels, etc) 3-$30,000 2-$1,100 6-$42,000 Set fee permits (reside, reroof, window replacement, misc.)* 12 15 33 Subtotal Building Permits: $117,850 1 335 $194,850 Mechanical 15-$31,290 11- $165,457 18-$58,574 Plumbing* 7 8 N/A* Signs* 8 7 N/A* Total Permits issued and valuation 51 - $149,140 48 - $501,377 94 - $253,424 * Set fees not included in valuation A e ning, Zoning, and Building Dept. i • Monthly Report for February 2008 Page 2 Planninq, Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Building staff completed a preliminary building tour with Center for Energy and Environment of City Hall, Police Dept., and Liquor Hutch to compile building systems information and discuss energy efficiency improvements. Staff also applied for and received approval for a grant from Burich Foundation for kitchen equipment replacement at Evergreen senior dining for $7,300. The facility served 3,380 meals to seniors in February. Educational Activities: Kyle Dimler attended the International Code Council (ICC) Upper Great Plains Region III Educational Institute seminars in Brooklyn Park and contractor continuing education in Litchfield. Lenny Rutledge participated in ICC hearings in CA. Other Activities: Building Dept. staffed an informational booth at the Home & Garden Show at the Fairgrounds Feb. 22 — 24. Staff also worked with Engineering dept. to present new stormwater ponding standards ordinance revisions and Airport expansion plans to Planning Commission. Staff participated in rental licensing program meetings. Rebecca Bowers conducted joint City Council and Planning Commission workshop on Hwy 7 Implementation steps. During February, current staff was covering extra workload of building secretary position. Planning and Zoning Activi — 2/2008 Number Additional Info. Zoning Review of Building Permits 8 Zoning Review of Sin permits 5 Planning/Zoning Planning/Zoning Applications Provided 2 Predevelopment Meetings/ In -depth planning /zoning assistance 5 Storage units /U -Haul business, Peace Lutheran Church expansion Potential new Head Start building, Right Way Builders Misc. retail development Planning Commission Applications Reviewed and Processed 5 Joint Planning Applications Reviewed and Processed 1 White's CUP - (withdrawn at Joint Planning meeting) Zoning Enforcement Letters 2 Miscellaneous Meetings Attended 17 s n GABUILDING \monthly reports\2008\PBZ- 2.2008.doc S 2008 j , CITY OF HUTCHINSON FINANCIAL REPORT January - - -- - - -- -- _ - -- 2007] 2008 2008 20081 _ _ 2008 January REVENUE REPORT - GENERAL Januaryi January' YEAR TO ADOPTED' BALANCEPERCENTAGE YTD] MONTH DATE ACTUAL BUDGETI, REMAINING USED _ AXES - 3,993,000.00 3,993,000.00 0.00% ICENSES_ _ _ _ 255.00 ! 15,716.00 15,716.00. 56,300.00 40,584.00 27.91% PER MITS AND F 9,875.50 5 5,484.14 336,180.00 330,695.86 1.63% INTE REVENUE - - - 7,300.63 13,860.00 13,860.00 2,604,741.00 2 j 0.53% CHARGES FOR_ SERVICES 100427.621 76,101.28 76,101.28 1,778,074.00 1,701,972.72 4.28% FINES & FORFEITS 1 _ _ _ 45,000 00 45 000.00 0.00% .INTEREST' _Ii ( 36,675.08)1 2 726.84 ( (2,726.84)1 70,000 00 72 - 3.90% 'REIMBURSEMENTS 41,698 91 68 894.34 ) 68,894.34 I 402,950 00 33 4 055.66 17.10% TRA - _ -- _ _ - 'SURCHARGES- 2 149 95 - 32560 _ _ 5 _212.75 I _ _5_,212.75 1_,_911,573 00_ - -- _ -- _ 1 9 360.25 I I I 0.27% BL_D_GPERM_ITS 7685 1,00000 923.15 7.69% FUND BALANCE l _ - 10,000 00 _ _ 10,000.00 _ 0.00% TOTAL_ 110,75687 _ 182618.52, _ 182,61852! 11,208818.00 _11,026,199.48 1.63% 20081 CfTY OF HUTCH_INSON FINANCIAL REPORT _ January _ - 2007 20081 2008 2008, 2008 January EXPENSE REPORT- GENERAL January January YEAR TO ADOPTED BALANCEPERCENTAGE - _ - -_. - _ YTD MONTH ACTUAL i I { BUDGETS - REMAINING USED -- - - - 001 _MAYOR & CITY COUNCIL OUNCIL 8,896.36 Ii 6,477.92 -I - 6,477.92 I 49,695.00 .- - 43,217.08 13.04% 002 CITY ADMINISTRATOR 26,558.28' 32,586 -40 32,586.4 357,781.00 ! 325,194.60 9.11% -_003 ELECTIONS 0.39 - 19,763.00 19,763.00 - 0.00% 004 FINANCE DEPARTMENT 37,756.88 40,770.58 _ 40,770.58 619,645.00 578,874.42 6.58% 005 MOTOR VEHICLE - 15,073.92 18,955 -44 18,955.44 205,898.00 186,942.56 921% 006 ASSESSING _ _ - - - - 54,900.00 54,900.00 0.00% 007 LEGAL 10,828.13 13,968.22 ''. 13,968.22 211,944.00 197,975.78 6.59% 008 PLANNING 12,375.53 13,227.57 13,227.57 160,624.00 147,396.43 8.24% 0 101 INFORMATION SERVICES 110 POLICE DEPARTMENT 19,388.35 _204,621.71 21,19715 1 212,671 80 21,197.15 212,671.80 280,187.00 3084,861.00 258,989.85 2,872,189.20 - 7.57% 6.89% 115 EMERGENCY MANAGE _ _1,06172 55281 _' 552.81 19,000.00 18,447.19 2.91% 116 SAFETY COMMITTEE _ _ 4,520 -00 4,6 ' 4,600.00 20,370 -00 15,770.00 22.58% 120 FIRE DEPARTMENT 27,228.55 24,402.08 24,402.08 465,013 -00 440,610.92' 5.25% PROTECTIVE IN_ 15,955.26 _ 18,659.24 _ 18,659.24 283,768.00 265,108.76_` 6.58% - 130 1PECTIONS 150 ENGINEERING 40,119.97 ! 43093.92 43,093 -92 472,046.00 428,952.08 9.13% 152 STREETS & ALLEYS 79,797.47_ 86,883.00 86,883.00 1,495,563.00 1,408,680.00 5.81% 160 CITY HAL BUILDING 9,508.98 10,60_7.37 10,607.37 140,460.63 7.02% 201 PARK/RECREATION ADMINISTR _ 17,107.48 17571.91 17,571.91 ! _151,068.00 214,162.00 196,590.09 8.20% 202 RECREATION 1 -__ -_ 20,066.53 15,342.87 '� 15,342.87' 222,070.00 206,727.13 6.91% 203 SENIOR CITIZEN CENTER ! 8,086.80 6,54721 6,547.21 70,351.00 63,803.79 ! 9.31% 204 CIVIC ARENA _ _ -- 42,092.91 39,708.88 39,708.88 308,238.00 268,529.12 12.68% 205 PARK DEPARTMENT ' 48,800.80 I 62,135.98 62135.98 , 879,818.00 � - 817,682.02 i 7.06% 206 RECREATION BUILDING & POOt _ 16,087.42 13,226.38 13,226.38 ! 137,216.00 123,989.62 1 1 9.64% 2_0_7 EVENTS CENTER 22,612.07 _ 23,634.24 23,63424 243,354.00 219,719.76 9.71% 208 EVERGREEN BUILDING 1,475.26 1,569.32 1,569.32 15,600.00 14,030.68 10.06% 250 LIBRARY 1 '� 3,190.82 3,742.22 3,742.22 187,598.00 183,855.78 ! 1.99% 301 _CEMETERY - _ 7,59 7,71 7,712.87 144,736.00 137,023.13 ! 5.33 %_ 310 DEBT SERVICE ��! - 0,00 320 AIRPORT 7,262.03 10,198.61 10,198.61 99,349.00 89,150.39 10.27% - - - 350 UNALLOCATED_ GENE_ RAL EXPE 42,362.92 57,761.66 57,761.66 734,200 -00 676,438.34 1 7.87% TOTAL 1 750,430.50 807,805.65 _ 807,805.65. 11,208,818.00 10,401,012.35 7.21% • c0(A >S ' 2008 _ -- _ ! CITY OF HUTCHINSON FINANCIAL REPORT _ 'January !PRELIMINARY _ _ 2007 2008 2008 20081 2008 PRELIMINARY REVENUE REPORT - GENERAL ACTUAL_ January YEAR TO ADOPTED BALANCE PERCENTAGE - - - - -. i - -- -- Yea to Date - -- - MONTH DATE ACTUAL - - -- - -- BUDGETS - REMAINING USED �- - -- AXES I WICENSES I - -- m o 0.00 0 -00 3,993,000.00 3,993,000.00 0 -00% 255.00 15,716.00 15,716.00 56,300.00 40,584.00 27.91% PERMI AND FEES _ 1 _9,875.50 5,484.14 5,484.14 1 336,180 00 330,695. 1.63% INTERGOVERNMENTAL REVENUE I (7,300.63) _ _ 13,860.00 13,860.00 2,604,741.00 _ 2,590,881.00 0.53% , CHARGES FOR SERVICES _ - 1 10 76 101.28 76,101.28 1,778,074.00 1,701 9 72.72 4.28% ;FIN FO RFEITS S & 1 0.00 0.00 0. _ _ 45,000.00 0.00% _ INTERE - _ (36,67508)_ 2 726.84 (2,726.84) 70,000.00 72,726.84 - 3.90% RSES REIMBU MENT _ _ _ - _ _ 41,698.91 _ _ 68894.34 _ 68,894,34 1 402,_950.00 334,055.66 17 -10% AN 'TRSFERS - - 2,149.95 _, 5,212.75' 5,212.75 _ 1,9 1_,906,360.25 0.27% SU - BLDG PERMITS 3 25.60 _ _ - 76.85 76.85 1,000.00 923.15 0.00 % ' . _ _- -- ND BA 0.00 _ FU LI - - 0.00 ! - - - - - - 0.00 - 0.00 - -- . 1 10,000.00_ _. 10,0 0.00% TOT AL _0.00 -� _ __ 110,756.87 '', 182,618.521 182,618.52 11,208,818.00 _ 11,026,199.4 1 1.63% _..- - - -- - - - - -- —_ — - -- -- 2008.. January - -_ _ - -. 2007 , 2008; 2008 20081 2008 January EXPENSE REP -- - - -- - _ January' A O D - SUMMARIZED _ - MONTH ACTUAL BUDGE REMAINING REMAINING USED G Govt. _ - _ ___ _ _ - 14Q 86.8 1 57,790 .65 157,790.65 2,111,505.00 1,953,714.35 � - - 7.47% Public Safe _ _ _ _ 260,885 260,885.93 I 3,873,012.00 3,612,126.07 _ 6.74% ;Streets &Alleys _253,387.24 119,917.44 129976.92' 12_9,976.92_ 1,967,609.00 1,837,632.08 j 6.61% _ _ , Parks &Recreation _ - - - -- 18 _ 191191 191,191.88 2,423,143.00 2,231,951 _ 7.89% isce aneous - - -. _ 49,624.95 67 960.27 67,96027 833,549.00 765 588.73 8.15% _ _ _. -'TOTAL _ - - 750,430.. ---651 007 805. _ - - 807,805.65 - - 11,208,818.00 - -- - 10,401,012.35: 7.21 Is (Q Ca)S n �J ( C A) W CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 06- Mar -08 January 31, 2008 • Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount Smith Barney FHLMC med 5.53% 9/24/2007 9/25/2014 300,000.00 step up Smith Barney FHLB C 4.75% 1/7/2004 1/22/2014 300,000.00 Smith Barney FHLB C 4.500% 4/28/2005 10/28/2008 750,000.00 Smith Barney FHLB C 4.750% 1/30/2008 1/30/2015 365,000.00 Smith Barney FHLM -C 5.000% 11/7/2007 11/21/2012 300,000.00 Smith Barney FHLM -C 5.000% 12/12/2007 12/12/2014 500,000.00 Edward Jones FNMA 5.00% 12/12/2007 12/12/2012 500,000.00 Wachovia FHLB 5.00% 5/22/2003 5/22/2013 300,000.00 Wachovia FHLB 5.00% 12/12/2007 12/12/2017 300,000.00 Wachovia FHLB 5.000% 6/26/2003 06/26/13 400,000.00 Wachovia FHLB 4.000% 7/16/2003 7/16/2013 200,000.00 • Wachovia FHLB step 5.000% 11/26/2007 11/26/2014 625,000.00 step up Wachovia FHMA 5.000% 12/19/07 12/19/17 200,000.00 Wachovia FHLB = step ul 5.000% 11/29/07 11/15/17 300,000.00 Wachovia FHLB = step ul 6.000% 06/29/07 06/27/14 500,000.00 step up First Minnesota cerfficateofDeposi[ 5.180% 02/20/07 03/13/08 400,000.00 First Minnesota Cerbfiwte of Depmt 3.650% 01/22/08 03/24/08 750,000.00 Mid Minnesota CetirrateofDeposit 5.100% 10/26/07 11/13/08 500,000.00 First Minnesota CertlrcateofDeposil 4.950% 10/31/07 01/15/09 500,000.00 $7,990,000.00 n �J ( C A) W 3 N HUTCHINSON UT COMMISSION PAGE 1 • #TIES BA SHEET SHEET JANUARY 31, 2008 c — +' n TOTAL u u n n ASSETS 'I UTILITY PLANT - AT COST ° LAND :k LAND RIGHTS 4,484,719.43 " DEPRECIABLE lTI1_I7Y PLANT 105,170,078.33 ° IOFAL UTILITY PLANT' 109,654,797.76 °I LESS ACCUMULATED DEPRECIATION (35,841,329.93) °j TOTAL_ ACCUMULATED_ DEPRECIATION _ (35,8_41,329.93) CONSTRUCTION IN PROGRESS 279,967.64 ' TOTAL 4ONSIRUCTTON _ E55 - IN FRECR _ ,- 279,967.64 TOTAL UTILITY PLAN T VALUE 74, 093,435 47 RESTR ICTFD PV�IDG °< ACCOUNTS - - - - -- FUTURE F>F'ANSIOW °< DEVELOPMENT 259,772.46 PAYMENT IN LIEU OF TAXES 1, 173,783 68 I, RATE STABILIZATION FUND - ELECTRIC - - 514, 299. 57 - -- _ - S O RATE STABILIZATION FUND - OAS 557,326.25 ' BOND &< INTEREST PAYMENT 2003 420,435.05 I CATASTROPHIC 500,000.00 a TOTAL. RESTRICTED FUNDS .'.< ACCOUNTS 3,425,617.01 " CURRENT % ACCRUED ASSETS CASH IN BANK 4,574,436.79 e 7 I ACCOUNTS RECEIVABLE - 4,90_6,612.13_ INVENTORIES 1,578,093.00 3e PREPAID INSURANCE 231, B6 o PREPAID MAINTENANCE AGREEhiEIJ'I 59,677,27 n iy � "I PREPAID GAS EXPENSE - _ __.___. _ - - - (2Y 448.38) __ DEFERRED ENERGY COST - MISO 48 591.72 _ PREPAID DENTAL INSURANCE 7,006.91 PATRDfJA ,E 17IVIDFND RECEIVABLE 61981.00 +e .I CLEARING ACCOUNT 37 295. 02 __ SALES TAX RECEIVABLE 93,564.46 171 TOTAL CURRENT & ACCRUED ASSETS -- - - -- - - - - - I1 - , - 521, 274. 78 - ® DEFERRED CHARGE ° BOND DI ;COUNT 2003 _.._ g3 _ � 734 0 -_. - - 20 - -. - - - "3 _.._. _ ea TOTAL DEFFRRFD CHoRGE 530,734.20 TOTAL. ASSETS-- _. _._. _....._ _ _. _.... - ... _ - _. - __ -_ - _.-_ - -__ __.. -___ - 89, 571, 063 - , - 46 eo 3 N DAL SHEET JANUA 1, 2008 < n u u TOTAL *� MUNICIPAL EQUITY & LIABILITIES MUNICIPAL EGUITY MUNICIPAL F_OUITY� 57,406,396.68 UNAPPROPRIATED RETAINED FARNINGS 465,670,91 TOTAL MUNICIPAL EGUITY 57, 872,067. 59 LONG TERM LIABILITIES -NET OF CURRENT MATURITIES 2003 PONDS 26,810,000.00 TOTAL LONG TERM LIABILITIES 26,810,000.00 CONSTR CONTRACTS 8,, ACCTS PAY RETAIN ACCRUED EXPENSES - RETAINAGE 107,671.74 TOTAL CONSTRUCTION °< ACCTS PAY 107,671,74 CURRENT , ACCRUED LIABILITIES ACCOUNT' PAYABLE 3,594,735,54 ACCOUNTS PAYABLE - ME 409,232,08 INTEREST ACCRUED 190,332 67 ACCTS PAYABLE TO CITY OF HUTCHINSON _ 96,599.03 ACCRUED PAYROLL. (115.82) ACCRUED VACATION PAYABLE 251,956.73 ACCRUED REC PAYMENT' _ 3,681.99 ACCRUED SEVERANCE 10,304,45 ACCRUED SICK 5,776.98 CUSTOMER DEPOSITS _ 216,003.51 _ OTHER CURRENT °, ACCRUED LIABILITIES 2,814.97 TOTAL CURREF.17 8. ACCRUED LIAD 4,761,322.13 TOTAL MUNICIPAL EGUITY & LIAB 89,571,061.46 STATEMENT OFOOME •, EXPENSES JANUA L 2008 PR EVIOVS CURRE BUDGETED BUDGET ANNUAL - YEAR TO DATE DATE YEAR TO DATE ._.. _.. YEAR TD DATE. ..._ _ ___._ _. DEVIATION _.. _.____ BUDGE : INCOME STATEMENT ' OPERATING REVENUE _ _ SALES ELECTRIC FNFRGY 2,321.1 985.86 2, 403 829. 7B 2,216,756 59 187,073.19 27, 709, 45 SALES FOR RESALE 5,346,67 208,430. 65 10,500 00 197,930.65 2,100,000.00 HET INCOME FROM OTHER SDURCES 22,575.74 20 ,216.62 16,_660._00 3,556._62 200,ODO, 00 ' SECURITY LIGHTS __- _— 937.5G .__ -__— - 941.90 1,249.50 _ - (308.00) 10. 000. U0 e POLE RENTAL .00 00 249.90 (249.90) 3,000.00 SALES - GAS -- - - 1, 826,_579. 12 , _ 2,_ 227, 185,_56 _ _ _1,925, 171. 88 ... .. 302, 013. .. _. ._._..__.._ 68 - - 12,834, 479. - - - - 21 IJ F!•J ULM TRANSPORTATION 59,097.42 59,842 18 58,330.00 1,5 , 0 0 700,000 -00 TRANSPORTATION - FL E,_'fN IC DIVISION 91, 666.63 91,666.63 91,630.00 36,63 1,100,000.00 TOTAL OPERATING REVENUE 4,325,188.94 5,012,112. 92 4,320,527.87 691,585,05 44,661,936,57 ' OPERATING EXPENSES /= PRODUCTION OPERATION 156,646,14 234,316.56 179,660.09 (54,656,47) 3,920,018.00 PRODUCTION MAINTENANCE 24,233.72 11,526.11 32,636.69 21,110.56 391,797.00 PURCHASED F11WER L 1995 213. 06 1, 732, 545. 41 1, 272, 518. 68 (460, 026. 73) 15, 906, 483. 54 OTHER PnWFR PUPPL',' 20, 260. 84 1 0 47 22,035 93 7: 963._46 264, 537 00 _ _ TRANSMISSION OPERATION - 298,06 _ 9,567 -70 9,021.14 (546.56) 108,297.00 I TRANSMISSION MAINTENANCE0 149.48 1,273.74 1,128.26 15,241.00 I" ELECTRIC DISTRIBUTION OPERATION 22,177.53 23,837,61 ___0._. _ —._ ___ 32,111,23 8,273.62 385,489.0 i,. F_ "LECTRIC DISTRIBUTION MAIHT'eNANC:E ... 9,764.52 ..... ._.. ..._ 11,081 4 19E_,9_ G 9 ^, 0L D 0 8, 91 .. _. 59 240,000,00 PURCHASED GAS E. =:PL - -N`IP I. 369: 519, 96 1,813,627.21 1,608,106,50 (205,520.71) 10,720,710,00 GAS TRANSMISSInN OPERATION 4,700.40 6,211.40 8,425.80 2,214. 101,150,00 GAS TRANSMISSION MAINTENANCE 2,189.45 .00 2,790.55 2,790.55 33, 5 () 0. _ 66 - GAS DISTRIBUTION OPERATION 31,487,78 27,566.98 36,258.00 8,691,02 439,270,00 I " GAS DISTRIBUTION MAINTENANCE _ 8,615.22 _3.442.08 _ 10,433.33 6,991,25 125,250.00 CUSTOMER ACCOUNH ING I CnLLFCTIONS 32.77 20,894.07 27,638 -94 6,744.87 331,800.00 SALES EXPENSE 6,124.83 7,116.99 29,571.50 22,454. 51 395,000.00 ADMTNISTRATTYE ?, C,ENEPAL EXPENSES 193,775 47 21 7,546. 04 227,212. 75 9,666.71 2,727,644,00 DEPRECIATION 245,150,92 238,830.50 38,734,97 (95.53) 2, EE6 `5, 966. _ O PAYMENT IN LIEU OF TAXES TO CITY 89,765.39 96,599.03 96,560.36 (38.67) 1,159,188,03 ROADWAY LIGHTING .00 11,737 09 11,737 -89 140,911.00 _ TOTAL OPERATING E ..00 3,762, 154. 00 4,46S,9 65 3.866,720.09 (662,205.96) 40,228,301,57 OPERATING INCOME 566,034.86 543,186.87 453,807.78 89,379.09 4, 433, 635. 00 OTHER INCOME OTHER - NET 2,675,35 _ 366,99 5,831,00_ (3.464.01) 70,000 00 INTF.H EST INCOME 21,496.21 18,033 43 16,660.00 1,373,43 200,000 0 0 MISC INCOME 246.80 (440.28) 63,166,39 (63.606.67) 758,300.00 l "OTAL. OTHER INCOME 24,418.36 19,960.14 85,657.39 (b9. 697. 250 1,028,300 00 OTHER EXPENSES MISC EXPENSES 5,645.06 4,536.42 8,996.40 4,459.98 108,000,00 INTEREST EXPENSE'. 95,012.60 92,939.68 92,902.49 (37.19) 1,119,276,00 TOTAL OTHER EXPENSES 100,657.66 97,476.10 101,898,89 4,422.79 1,223,276.00 J NON-OPERATING INCOME (75,239,30) (77,515.96) (16, 241. 50) (61. 274. 46) f194, 976. OS) _I, NET INCOME 489,795.56 465,670.91 437,566.28 28,104.63 4,238,659.00 RESOLUTION NO. 13357 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR * following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 7,500 gal Biodiesel 23.706.25 MnDot, County & City vehicle use HATS YES Schmeling Oil Date Approved March 11, 2008 Resolution submitted for Council action Kenneth B. Merrill by: Finance Director Motion Made By: �conded By: (0 • MEMORANDUM DATE: February 20, 2008, for the February 26, 2008, City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: AMENDMENT TO ZONING ORDINANCE SECTION 154.057 TO ALLOW BY RESERVATION SPECIAL EVENTS SPACE IN OWNER OCCUPIED HOMES IN THE R -2 DISTRICT BY CONDITIONAL USE PERMIT, REQUESTED BY AUDREY HOLLATZ. Background: The applicant is proposing to add a new conditional use to Section 154.057 of the Zoning Ordinance to allow by reservation special events space in owner occupied homes in the R -2 District. The proposed reservations would be for special occasions such as: birthday parties, baby and bridal showers, family celebrations, etiquette and craft lessons, meetings, etc. The applicant has a purchase option on 325 Hassan Street SE, the L.A. Ritter house, which is the intended location if the ordinance is approved. The specific information on approximate numbers of persons attending, hours of operation, parking needs, etc, would be addressed in • the conditional use permit process. Additional information is contained in the attached Planning Commission staff report. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their February 19, 2008, meeting. There were no comments from the public on the request, other than from the applicant. Ms. Hollatz commented on her plans for the conditional use permit if the ordinance amendment is approved. She explained that all groups would be by- reservation only, so she would specify the number of attendees ahead of time. She stated the size of groups would vary from 4 to a maximum of 40 people, which is expected to be less than 20 cars. She has spoken with Faith Lutheran church staff about using their parking lot. The Commission discussed the size of groups for special events and parking arrangements. The details of her proposal would be reviewed with the conditional use permit. The Commission also discussed that the proposal could encourage preservation of historic homes. After discussing various zoning districts, the Commission recommended changing the draft ordinance to limit the area to R -2 property within 500 feet of the C -3 (central commercial zoning district). Also recommended was to add the details of the proposed use in the conditional use permit, along with the maximum number of attendees, hours of events, and parking accommodations. The attached ordinance has the proposed changes. Recommendation: • The Planning Commission unanimously recommended approval of the zoning ordinance amendment as stated in the attached ordinance. • PUBLICATION NO. ORDINANCE NO. 08 -0496 AN ORDINANCE AMENDING CHAPER 154 (ZONING) OF THE HUTCHINSON CITY CODE ADDING LANGUAGE IN SECTION 154.057 TO ALLOW BY RESERVATION SPECIAL EVENTS SPACE IN OWNER OCCUPIED HOMES IN THE R -2 DISTRICT BY CONDITIONAL USE PERMIT THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA ORDAINS: Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Zoning Ordinance to amend language in Section 154.057 of the City Code as follows: § 154.057 R -2, MEDIUM DENSITY RESIDENTIAL DISTRICT. (A) Purpose. The R -2 medium density residential district allows single - family homes and complementary uses on land parcels that are smaller than those required in the R -1 district. Two - family buildings are also allowed. (B) Permitted uses. (1) Single - family detached dwellings. All new home construction in residential districts shall have an attached or detached garage with a minimum of 400 square feet. Single - family dwellings without garages or with garages less than 400 square feet are conditionally permitted. A conditional use permit is required; (2) Two - family attached dwellings, duplexes, double bungalows. All new home construction in residential districts shall have an attached or detached garage with a minimum of 400 square feet. Single - family dwellings without garages or with garages less than 400 square feet are conditionally permitted. A conditional use permit is required; (3) Parks and playgrounds; (4) Licensed family day care as permitted by state law; and (5) State licensed residential facilities serving six or fewer persons. (C) Conditional uses. (1) All conditional uses of the R -1 district; (2) Replacement of existing nonconforming accessory buildings and driveways may be conditionally permitted, provided: (a) The applicant provides the city with a rear and side yard utility and drainage easement as required by the city; (b) The garage is 1,000 square feet or less and is not closer than three feet, zero inches from any interior property line, in which case the overhangs must be less than one foot from building exterior. There shall be no recorded easement on the property in the setback area; (c) A land survey, signed and designed by a registered land surveyor, is provided and approved representing property lines, easement locations and drainage, and a site plan with the proposed building dimensions, finished floor elevations and setbacks from property lines; (d) A waiver from utilities, telephone company and cable franchise; and (e) The applicant shall provide a six -foot easement on opposite side and rear of property prior to issuance of conditional use permit. The city, at its sole option, may waive the six-foot rear yard setback requirement. • (3) q:h f 1L...:-. Us ,.fe ..e.....i40d On!)' ,.ubjeet to the :... uan ee a f e ,. n al use (3) (a) Licensed day care centers, licensed nursing homes; hCe�a, Ordinance # Section 154.057 March 11, 2008 Page 2 • (4) (b) Private clubs, lodges and fraternal organizations; (5) (e) Public or quasi - public accredited educational institutions; (6){d) Mortuaries or funeral homes; cemeteries or memorial gardens; (7)4e) Transportable or experimental single - family detached housing; (8)(1) Licensed boarding houses for the elderly; and (9)(g) Bed and breakfasts subject to conditions of Section 154.110 (10) (All licensed day care facilities which are not permitted principal uses under state law. (11) By reservation special events space in owner occupied homes subject to the following requirements: (a) The property must be located within 500 feet of the C3 (central commercial) zoning district. (b) The residential character of the structure must be preserved (c) Food and beverages shall only be served or provided to event guests The establishment shall comply with applicable health codes. (d) The specifics of the use shall be included in the conditional use permit including the details of the proposed use, the maximum number of attendees, hours of events, and parking accommodations (D) Special provision district. As in R -1 district. (E) Accessory uses. All accessory uses of the R -1 district. (F) Dimensional regulations. (1) Required lot area, lot coverage and dimensions. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. 0 Adopted by the City Council this 11 " day of March, 2008. Attest: Gary D. Plotz Steven W. Cook City Administrator Mayor u -2- (Ocb )a DIRECTORS REPORT - PLANNING DEPARTMENT . To: Hutchinson Planning Commission From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Lee Miller, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: February 12, 2008, for February 19, 2008, Planning Commission Meeting Application: Zoning Ordinance Amendment to Section 154.057 to allow reservation special events space in owner occupied homes in the R -2 District by conditional use permit Applicant: Audrey Hollatz ZONING ORDINANCE AMENDMENT The applicant is requesting a Zoning Ordinance amendment to add a new conditional use to Section 154.057 (R -2, Medium Density Residential) to allow "by reservation special events space in owner occupied homes ". She states the reservations would be for special occasions such as monthly themed tea parties, historical society events, birthday parties, baby and bridal 40 showers, family celebrations, etiquette and craft lessons, Red Hat Society meetings, etc. The applicant has a purchase option on 325 Hassan Street SE, the L.A. Ritter house, which is the intended location if the ordinance is approved. The specific information on approximate numbers of persons attending, hours of operation, parking needs, etc, would be provided and addressed during the conditional use permit process. Ordinance Amendment: Staff developed and recommends the following language for the amendment to the R -2 district: (C) Conditional uses: (11) By reservation special events space in owner occupied homes subiect to the following requirements: (a) The property must be located within 500 feet of commercial zoninP district. (b) The residential character of the structure must be preserved (c) Food and beverages shall only be served or provided to event guests The establishment shall comply with applicable health codes (d) The specifics of the use shall be included in the conditional use permit includink the maximum number of attendees hours of events and • parking accommodations_ The R -2 district currently allows complementary uses to residential uses with a conditional use permit, such as day care centers, bed and breakfasts, private clubs, churches and schools (see &Cb)a Amendment to Section 157. 057 By Reservation special events in R -2 Page 2 • attached ordinance). For the proposed use, staff recommends limiting the area to within 500 feel of a commercial zoning district to take advantage of the proximity to existing businesses and public parking and to limit encroachment into residential areas with no nearby commercial areas. Limiting the area will also allow an opportunity to evaluate this new concept within limited boundaries. The Commission may also consider further limiting the area to specify only the C -3 (Central Commercial District), which is the downtown commercial district. The proposed use is somewhat similar to a home business or a live /work unit, however review through the conditional use permit process is recommended to specify requirements such as parking, hours of operation, maximum number of participants, etc. Consideration will need to be given to the size of the groups that will be allowed. Staff is also recommending two minor changes to the existing ordinance to remove duplicate language (154.057.c.3) and add a reference to the conditions for a bed and breakfast for clarity (154.057c.9). Staff discussed the ordinance at their February 4` meeting and recommends approval. Staff stated that live /work units and the concept of holding special events in single family homes is becoming a trend. Seattle, WA and Excelsior, MN were mentioned as examples where homes are being used for special uses. Recommendation: Staff recommends approval of the ordinance revisions as shown in the attached ordinance amendment. As noted above, the Commission may also consider further limiting the area to specify within 500 feet of the C -3 (Central Commercial District) The attached ordinance identifies language to be removed (in s#ikethreu text) and proposed additions in underlined text. Cc: Audrey Hollatz, 3401 West 132 Street, Burnsville MN 55337 • 6(b)a ORDINANCE NO. 08 -0498 — AN ORDINANCE AMENDING SECTION 72.06(E) • OF THE HUTCHINSON CITY CODE PERTAINING TO TRUCK PARKING RESTRICTIONS § 72.06 TRUCK PARKING RESTRICTED. (A) It is unlawful to park a detached semi - trailer upon any street, city owned parking lot or other public property except those as are specifically designated by the Council by resolution and signposted. (B) It is unlawful to park a truck (other than a truck of 10,000 pounds gross vehicle weight or less), truck- trailer, tractor - trailer or truck- tractor within an area zoned as a residential district except for the purpose of loading or unloading the same, and then only during the time as is reasonably necessary for that activity. (C) It is unlawful to park a commercial vehicle of more than 10,000 pounds gross vehicle weight upon any street in the business district except streets as specifically designated by the Council by resolution and signposted, but parking of this type of vehicle for a period of not more than 20 minutes shall be permitted in that space for the purpose of necessary access to abutting property while actively loading or unloading when access cannot reasonably be secured from an alley or from an adjacent street where truck parking is not so restricted. • (D) It is unlawful to park a truck or other vehicle using or equipped with a trailer, or extended body or other extension or projection beyond the original length of the vehicle, or any passenger bus, diagonally along any street except for a time sufficient to load or unload, and in that case, only parallel parking shall be permitted. Provided, however, that a truck may stand backed up to the curb if the weight or bulk of the load makes parallel parking impracticable, but then only for a period of time sufficient to load or unload. (E) Parking of commercial vehicles is permitted in duly designated and signposted loading zones, and in alleys, for the purpose of loading or unloading the same and then only for a period of to 20 ,,mutes time as is reasonably necessary for that activity provided that this alley parking does not prevent the flow of traffic therein, all of which shall be for the purpose of access to abutting or adjacent property while actively loading or unloading. ('89 Code, § 9.08) Penalty, see § 10.99 • h CVO) 3 AGRICULTURAL LEASE AGREEMENT . THIS LEASE AGREEMENT, made this day of N 2008, by and between the City of Hutchinson, ( "Lessor', and Marvin Willhite, ( "Lessee'. 1. ProprM Description Lessor hereby rents to Lessee in consideration of the rents and promises hereinafter described the following property located in the City of Hutchinson, County of McLeod and State of Minnesota, described as follows: That portion of the former railroad right -of -way between an extension of the south line of the Willhite property located at 465 High Street NE, north to a point located on the south line of the property located at 306 Highway 7 East 2. Tetra The term of this Lease commences on the date of execution of this agreement and terminates on the 3P day of December, 2008. 3. Rent Lessor agrees to pay Lessee $1 for the term of this lease agreement upon execution of this agreement. • 4. Purpose The Lessor and Lessee understand and agree that fruits and vegetables will be planted on the above - described property and the rail bed area itself shall not be disturbed during this process. 5. Lessor's Responsibilities. Lessor reserves the right to construct improvements, access or utilize the property as long as any disturbance is limited to an area within 10 feet either side of the center of the railroad corridor (former track). Any disturbance outside of this area will require a 30 -day notice to Lessor and an estimated damage to crops agreed upon between the parties will be paid to the Lessor. Damage estimates may be subject to mediation. 6. Lessee's Responsibilities Lessee shall be responsible for doing the following: The Lessee shall occupy the premises for agricultural purposes only. The Lessee will use normal, customary agricultural practices in the care and maintenance of the property and, without limiting normal practices, keep the premises free of noxious weeds to the extent possible. Lessee shall also maintain adjoining land (mowing, cleanup, etc.) The Lessee agrees to comply with all statutes, ordinances, rules, orders, regulations, and requirements of the federal, state, county, and municipal governments regulating the use of the premises. The Lessee shall allow access to the property by the Lessor and its agents during all reasonable • hours for the purpose of e xaminin g the property to ascertain compliance with the terms of this Lease and for any other lawful purpose including, but not limited to, exhibiting the property for sale. cc-) The Lessee shall not remove or move any existing structures or improvements made to the property by the Lessor. The Lessee may not store equipment on the property for periods exceeding one week without coordinating such storage with the Lessor. • The Lessee shall pile rocks or other items taken out of any field in areas designated by the Lessor, if any. The Lessee shall cultivate all fields prior to the termination of this lease. 7. Independent Entities. The Lessor does not retain the Lessee as an agent of the organization. The Lessee does not retain the Lessor as an agent of himself. The Lessor shall not provide to the Lessee, its agents or employees, any benefits or expenses, including, but not limited to insurance for liability or property, or ordinary business expenses. 8. Costs associated with this Tease The Lessor is not responsible for paying any of the Lessee's costs associated with this Lease, including preparation of the property for agricultural use. The Lessee shall pay all costs related to farming the property, including the cost of cultivating property back at the end of this lease. 9. Insurance. The Lessee shall acquire and maintain property and /or liability insurance adequate for their operations conducted on the property. The Lessee shall provide proof of insurance upon request by the Lessor. The Lessee, while performing any service or function related to this lease, • agrees to indemnify, save and hold harndess, defend the Lessor and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or performance of functions provided in accordance with this agreement 10. Assignment and Subletting Prohibited. Lessee agrees to assign or sublease the premises only with the written consent of the Lessor. If the Lessor does not consent, it may, at its option, terminate the lease. 11. Surrender of Possession. The Lessee shall surrender the property to the Lessor in good condition and repair upon termination of the Lease, whether by lapse of time or otherwise. 12. Termination by Lessor. The Lessor may, after providing 90 days written notice take possession of the property for any purpose deemed in the best interest of the organization. The Lessor shall allow the Lessee to remove vegetation with normal, customary practices. . 13. Quiet EniTtment The Lessor promises that the Lessee shall peaceably and quietly have, hold, and enjoy the leased property for the term of this Lease provided Lessee performs the promises • described herein. Lessor will still be responsible to pay costs as noted in 3(b) above. to C c l 14. Lessee's Default. Rights and remedies of the Lessee are cumulative. None shall exclude any other right or remedy allowed by law or other provision of this agreement. In the event of one of the following acts, the Lessee shall be in default: • a) Lessee fails, neglects, or refuses to keep and perform any conditions of this Lease, and if such failure continues for a period of 30 days after written notification by the Lessor. b) Should the Lessee make any assignment of any interest in this Lease to any entity without the written consent of the Lessor. In the event of any default or violation of this Lease continuing more than 30 days after written notification by the Lessor to the Lessee of default, the Lessor may enter into and take absolute possession of the property. Possession of the property in these conditions does not relieve the Lessee of the obligation to pay the rent or abide by other conditions of the Lease. In the event of any default or violation of the Lease continuing more than 30 days after written notification by the Lessor to the Lessee of a default, the Lessor may return any rents paid by the Lessee for that year and lease the property to another tenant. 15. Lease Agteernent is Binding. This Lease Agreement shall be binding upon the parties hereto and their heirs, successors and assigns. • 16. Notification. Notification rc Lessee: Marvin Willhite 465 High Street NE Hutchinson MN 55350 Phone (320) 587 -7766 lated to lease shall be sent to the following addresses O wner's Gary D. Plotz Representative: City of Hutchinson 111 Hassan St. SE Hutchinson MN 55350 Phone (320) 587 -5151 IN TESTIMONY WHEREOF, the Lessor and Lessee have set their hands as of the day and year first above written. LESSOR IaM 0 - 1, � 44/ -"- STEVEN W. COOK, MAYOR CITY OF HTUCHINSON GARY D. PLOTZ, CITY ADMINISTRATOR CITY OF HUTCHINSSON MARVIN WILL.HPTE Co CG-) Memorandum TO: Mayor and City Council FROM: Brenda K. Ewi + man Resources Director RE: Consideration of City Policy No. 3.33 DATE: March 4. 2008 The Minnesota Legislature passed a new law, January 1, 2008, requiring employees with more than 20 employees to provide written notice to all new hires of their rights to review their personnel file. To accomplish this, staff is recommending the consideration and adoption of the proposed City of Hutchinson Policy No. 3.33. Upon adoption, this policy would be provided to all new hires and an affidavit to verify receipt would be included in the individual personnel files. • It was considered to include this information in the City of Hutchinson Employee Handbook — Personnel Policy; however, the Personnel Policy does not cover /apply to all categories of City employees (seasonal, temporary, etc.). As a result, the attached policy is submitted for your consideration. I will be in attendance at the March 11, 2008, if there are any questions. Encl. \J C6) Policy No. 3.33 • CITY OF HUTCHINSON POLICY - (Personnel) - EMPLOYEE REVIEW OF PERSONNEL RECORD NO. 3.33 DATE March 2008 SOURCE MN Statute 181.961/181.9631 1 Pages Upon written request by an employee, the City shall provide the employee with an opportunity to review the employee's personnel record. The City is not required to provide an employee with an opportunity to review the employee's personnel record if the employee has reviewed the record during the previous six (6) months; except that, upon separation from employment, an employee may review his /her personnel record once each year after separation for as long as the personnel record is maintained. The employee shall submit the written request to view his/her personnel record to the Human Resources Director or his /her designee. The City shall comply with the request no later than seven (7) working days after the receipt of the request. • For current employees, the personnel record or an accurate copy must be made available for review by the employee during the City's normal hours of operation (8:00 a.m. to 4:30 p.m., Monday — Friday) at City Center. The City may require that the review be made in the presence of the Human Resources Director or his /her designee. After the review and upon the employee's written request, the City shall provide a copy of the personnel record to the employee free of charge. With respect to employees separated from City employment, upon the employee's written request, the City shall provide a copy of the personnel record to the employee free of charge. Providing the copy satisfies the City's responsibility to allow review of the record by a separated employee as noted above. The City, as the employer, may deny the employee the right to review the employee's personnel record if the employee's request to review is not made in good faith. The burden of proof that the request to review is not made in good faith is on the City as the employer. The City is required to provide the information contained in this policy in written form to all employees upon hire. �I CQ (6) I n 1.96-11, Minnesota Jtatute Page 1 of 1 2007 Minnesota Statutes 181.9631 NOTICE OF EMPLOYEE RIGHTS. An employer as defined under section 181.960, subdivision 3, shall provide written notice to aj�plicant upon hire of the rights and remedies provided in sections 181.960 to 181.965. Hi : 2007 c 119 s 1 • • l0 Ce) ttps : / /www.revisor.leg.state.mn.us /statutes / ?id= 181.9631 3/4/2008 New Laws - Minnesota House of Representatives M innesota House of Representatives r � Public Infomiation Services House I Senate J Joint Departments and Commissions Employment - New Laws 2007 Reviewing personnel records Page 1 of 1 Legislature Home I Links to the World I Help I Advanced Search Bill Search and Status I Statutes, Laws, and Rules A new law aims to ensure that employees know they can review their personnel file. Sponsored by Rep. Mary Liz Holberg (R- Lakeville) and Sen. Tom Neuville (R- Northfield), the law requires employers with more than 20 employees to provide written notice to a newly hired employee concerning the rights and remedies regarding their employment record. The law is effective Jan. 1, 2008. As defined in statute, a personnel file "to the extent maintained by an employer, means: any application for employment; wage or salary history; notices of commendation, warning, discipline, or termination; authorization for a deduction or withholding of pay; fringe benefit information; leave records; and employment history with the employer, including salary and compensation h' job titles, dates of promotions, transfers, and other cllwfges, attendance records, performance evaluations, and retirement record." The law comes two years after legislative changes were made to statutes allowing for greater disclosure of employee information by an employer. HF287/SF221 * /CH 119 HF287/ * /CH119 House Chief Author: Holberg Senate Chief Author: Neuville Effective Date(s): 111/2008 * The legislative bill marked with an asterisk denotes the file submitted to the governor. Close this Window Please direct all comments concerning issues or legislation to your House Member or State Senator Click to send questions and comments regarding this site. For general information please call 651 - 296 -2146 or 800 -657 -3550 toll free (voice), or the Minnesota Relay service at 711 or 800 -627 -3529 (TTY). • (D Ce) ittp: / /www.hou se.leg. state. nin.us/binfo /newlawsart2007 -Opm. asp ?topic= &yearid °2007 &storyid =591 3/4/2008 ORGANIC MATERIAL SALES AGREEMENT f s agreement is made and entered into by and between Garick, an Ohio corporation, 13600 Broadway Avenue, eveland, Ohio 44125 ( "Garick ") and Creekside Soils, an enterprise fund of the City of Hutchinson, Minnesota, a Minnesota municipal corporation, located at 1500 Adams Street SE, Hutchinson, Minnesota 55350 ( "Creekside ") and will allow Garick to purchase organic materials from Creekside under the following terms and conditions: 1. Garick agrees to purchase from Creekside 40 lb. bags of compostable manure and/or topsoil. 2. Garick agrees to purchase from Creekside up to 200,000 40 lb. bags of either compost with manure and/or topsoil at the price of $.90/bag F.O.B. Creekside. Responsibilities of Garick In order to accomplish the goal of this agreement, it shall be the responsibility of Garick to furnish bag film to Creekside up to Creekside's specifications. Garick shall furnish a purchase order for specified bulk product to Creekside before that product will be bagged. Garick shall be responsible for transporting bagged product from the Creekside site within 48 hours of product being bagged. Garick will communicate with Creekside management in an effort to have this project completed by March 30, 2008. Garick will provide Creekside with specific blending recipes for each product to be produced. Garick agrees to pay a $100.00 /day penalty for each load of bagged product not picked up within 48 hours of bagging. All product shall be transported from and picked up from Creekside during normal business hours of the facility. Garick agrees that it will defend, indemnify and hold harmless Creekside from all claims of any type whatsoever and agrees that Creekside is not responsible to Garick or third parties for any claims involving statutory warranties for merchantability or fitness for a particular purpose. Garick will defend, indemnify and hold harmless Creekside from all state and uniform commercial code warranty tms. Responsibilities of Creekside Creekside will fill bags with specified products in bag film provided by Garick. Creekside will palletize the bags on #2 four -way pallets which will be provided by Creekside. Creekside will use and provide pallet sheets and socks on pallets. Creekside will apply one product label per pallet as furnished by Garick and will shrink wrap the product for shipment. Creekside will supply compost, composted manure and sand for specified bagged products. Creekside will load bagged products on semi trailers furnished by Garick for shipment. Creekside will invoice Garick for finished product each week with payment due 30 days after the date of the invoice. Creekside will work with Garick in an effort to have this project completed by March 30, 2008. Garick Creeksidc Soils By Its City of Hutchinson By Its Date Date • By Its TO: Mayor and City Council • FROM: Sharon Anderson, Administrative Technician DATE: March 6, 2008 SUBJECT: License Renewals for 2008 -2009 The following establishments have applied for 2008 liquor license renewals. The appropriate paperwork bad been submitted. Please approve the following licenses': On -Sale Intoxicatine Sunday Intoxicatine Applebee's Restaurant Applebee's Restaurant El Loro 11 El Loro II Main Street Sports Bar American Legion Post 96 Club On -Sale Intoxicatine American Legion Post 96 11 • to (�� Memorandum r• TO: Mayor and City Council FROM: Brenda K. Ewin tnent an Resources Director RE: Change in DepDefini tion for Employer Sponsored Health and Dental Plans & Consideration of Coverage Costs DATE: March 5, 2008 Effective January 1, 2008, the Minnesota Legislature made a change to the Minnesota insurance law, specifically to the definition of "dependent ". The change was designed in part to keep children who are under the age of 25 but not full time students covered by health insurance. With the law change, as an employer with an insured health and dental plan, the City now must allow an employee's child, sibling, or a descendant of the employee's child or sibling who meets the new definition of dependent to stay enrolled or be enrolled in our plans. Our health plan through MEDICA has been amended to allow this, and we are in the process of amending the dental plan language. To further allow these benefits to be provided, the City must determine if the dependent meets both the definition of dependent per the Minnesota insurance law and the IRS tax • code. If they do, the dependent is allowed on our plan per the established premiums and with no additional tax consequence to the employee. If the dependent meets the definition of the insurance law, but not the tax code, the dependent is allowed on the plan, with a tax consequence to the employee. The attached form will be used by the City, once completed by the employee, to make this determination. The tax consequence for the employee equates to paying for the value of the insurance benefit to the dependent on an after -tax basis. To do this, the City must establish the value of the coverage provided for those individuals (generally an employee's child). It has been determined that the simplest and most easily defended values are the costs for the single coverage premiums established by MEDICA and Midwest Dental, our seff- insured dental plan administrator. These figures are $399.74 and $37.53 per month, respectively, and are equal to the COBRA charge for continued coverage minus the 2% COBRA administrative fee. For 2008, it is requested that the City Council consider and approve the figures of $399.74 and $37.53 per month as the after tax costs or fees for providing coverage to those employee dependents now eligible for coverage under the previously noted law change. These would be paid to the City on an out -of- pocket basis each month by the employee. • 1 plan on attending the Council meeting if you have any questions regarding this request. Encl. L � h> Certification of Dependent Status Employee's Name: SSN: Address: City: State: Zip: vidual's Name: certain individuals (other than yourself and your spouse) may receive medical and dental coverage on a tax - favored basis. The purpose of this forth is to determine whether the individuals who are covered under our medical and dental coverages are eligible for tax- favored coverage. Please note: We will rely on this Certification of Dependent Status form to determine whether there is a tax consequence to the benefits provided to you and your family. Please complete this form carefully. If you have any general questions regarding the form, please contact the Human Resources Director. For specific questions regarding your personal situation, please consult your tax advisor. An individual must satisfy each element of either Part A or Part B to be eligible for benefits or for benefits to be provided on a tax- favored basis. Please retain a copy of this form with your tax records. Please read and initial all of the following items that apply to the individual: A. The individual meets all of the following criteria: 1. The individual meets at least one of the following criteria: Initial • WIII be less than 19 years of age during the entire calendar year(s) in which coverage is provided; or • WIII be less than 24 years of age during the entire calendar year(s) in which coverage is provided and is a regular full -time student (for more information on full -time student status, see the attached page); or • Is permanently and totally disabled (for more information regarding disability, see the attached page). 2. The individual resides with you. For more information regarding the residence requirement, including a special rule in case of divorce, see the attached page. Initial 3. The individual provides 50% or less of his /her own support. Initial 4. The individual is one of the following: Initial • your child (natural, stepchild, adopted child, or child place for adoption); or your sibling (brother, sister, stepbrother, or stepsister); or • a descendent of your child or sibling (e.g., grandchild, great grandchild, niece, nephew). OR B. The individual meets all of the following criteria: 1. The individual meets at least one of the following criteria: Initial • Resides with you and is part of your household (for more information regarding this requirement see the attached page); or • Is related to you as your child, descendent of a child, sibling, parent, parents ancestor (e.g., grandparent), step parent, niece, nephew, uncle, aunt, or in -law (son, daughter, father mother, brother, sister). 2. The individual receives more than 50% of his /her support from you. (For a special rule applies in the Initial case of divorce, seethe attached page.) 3. The individual is not your "qualifying child" (i.e., satisfies the requirements of Part A) or the qualifying child of any other person. (For a special rule applies in the case of divorce, see the attached page.) Initial By signing and returning this form, I certify that all of the statements above are true. I understand that if an individual (other than myself or my spouse) does not meet the above conditions, there will be a tax consequence to me as a result of the individual's coverage under the medical and /or dental plans, If an individual who currently meets the above conditions ceases to meet them, I will notify my employer immediately in writing at City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350. 200 Employee Signature Ifs office use only Received by: Date: A. A fu// -time student is an individual that meets the following requirements. • Is enrolled in an accredited high school, trade school, college, or university; and • • Has full -time student status during at least five calendar months during the year. Because dependent status is determined on a yearly basis, if the individual is a full -time student only for a partial year, dependent status for the entire year is determined based upon whether full -time student status existed for at least five (5) calendar months during the year. B. A person is permanently and totally disabled if he /she meets the following requirements, • Is unable to engage in any substantial gainful activity by reason of any medically determined physical or mental impairment; and • The impairment can be expected to result in death or has lasted, or can be expected to last, for a continuous period of not less than 12 months. C. Special rules regarding residence. An individual will be deemed to reside with you despite "temporary" absences from your home for illness, education, business, vacation, or military service. An absence is "temporary" if there is reason to believe the individual will return to the home following the absence. For example, if you buy a home for a student to live in while at school, it is not reasonable to believe the student will return to your home after school and such an absence would not be considered temporary. However, if the student resides in a dormitory while at school, it would likely be reasonable to believe the student will return to your home following school. D. Special rules in cases of divorce. In cases of divorce, a child is considered the "dependent' of both parents if the child: (i) receives more • than 50% of his /her support from his /her parents, and (ii) is in the custody of one or both parents more than one -half of the year. Also, if a parent remarries, any support received by the child from the parents new spouse is deemed to be support received from the parent. • (cc h) ORDINANCE NO. 08 -0495 — AN ORDINANCE AMENDING SECTION 112.088 • OF THE HUTCHINSON CITY CODE PERTAINING TO HOURS AND DAYS OF LIQUOR SALES § 112.088 HOURS AND DAYS OF SALES. No on -sale of intoxicating liquor shall be made between the hours of 4 00 2:00 a.m. and 12:00 noon on Sunday, nor between 12:00 midnight and 8:00 a.m. on Monday, nor between the hours of -L00 2:00 a.m. and 8:00 a.m. on Tuesday through Saturday. No off -sale of intoxicating liquor shall be made on Sunday nor before 8:00 a.m. or after 10:00 p.m. on Monday through Saturday, nor on New Year's Day, January 1; July 4; Thanksgiving Day; or Christmas Day, December 25. No sale of intoxicating liquor shall be made after 8:00 p.m. on December 24. ('89 Code, § 5.43) (Am. Ord. 96 -172, passed 9- 10 -96; Am. Ord. 97 -213, passed 11 -25- 97; Am. Ord. 98 -217, passed 2- 10 -98) Penalty, see § 10.99 • • __7 (01) • MEMORANDUM DATE: March 4, 2008 for the March 11, 2008 City Council Meeting (Tabled from February 26, 2008 Meeting) TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: CONDITIONAL USE PERMIT TO ALLOW A MAXIMUM OF 40 CONDO UNITS IN 6 BUILDINGS WITH 4, 6, OR 8 UNITS WITH GARAGES UNDER 400 SQ. FT. IN THE RAVENWOOD CONDO PLAT, REQUESTED BY ROGER DERRICK, COTTAGE HOMESTEADS Background: At the February 26'" City Council meeting, the Council tabled action on this item due to the request by the applicant to revise development plans. The requested change is to add one structure, but keep the maximum number of condos to 40 units. The revised plans presented at the Council meeting are attached and identify three options. Option A is the initial request considered by the Planning Commission, for 5— 8 unit buildings (40 units). Option B identifies 3 -8 unit buildings, 2 -6 unit buildings, and 1 -4 unit building (40 units). Option C shows 5 -6 unit buildings and 1-4 unit building (34 units). The reasons for the requested changes are to avoid is sprinkling the buildings and allow flexibility to respond to the market with 1 or 2 bedroom units. The Council determined another public hearing is warranted because the change to allow 6 structures with a maximum of 40 units was requested after the public hearing at the Planning Commission specified 5 structures with 8 units each. The Planning Commission had recommended approval of the request to allow 5 -8 unit structures. A conditional use permit was approved in 2002 to allow up to 6 -unit buildings with a maximum of 64 units. This request would allow two additional units for a total of 66 units. A conditional use permit is required for 3 to 8 unit buildings in the R -3 zoning district. The applicant is also requesting a conditional use permit to construct garages that are less than the required 400 sq. ft. The proposal would complete the remaining phase of the Ravenwood Condo plat. After the Council meeting, another letter from the Ravenwood Condo Association was received by City staff identifying development issues to be resolved (see attached letter). Requested Action: Hold a public hearing and take public comment on the revised conditional use permit request to allow a maximum of 6 structures with 40 units and garages under 400 sq. feet. Attached is a revised resolution reflecting the requested changes, with recommended findings and conditions. • -� (b) RESOLUTION NO. 13354 • RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A MAXIMUM OF 40 CONDO UNITS IN A MAXIMUM OF 6 BUILDINGS WITH 4, 6, OR 8 UNITS WITH GARAGES UNDER 400 SQ. FT. LOCATED IN THE RAVENWOOD CONDO PLAT REQUESTED BY ROGER DERRICK, COTTAGE HOMESTEADS Whereas, Roger Derrick, Cottage Homesteads, applicant, has requested approval of a conditional use permit to allow construction of a maximum of 40 units consisting of six condo buildings with 4, 6, or 8 units each and garages under 400 sq. ft., located in the Ravenwood Condo plat with the following legal description: Part of Lot 1 FULL LEGAL DESCRIPTION: Lot 1, Block 1, Ravenwood, according to the recorded plat thereof, McLeod County, Minnesota, except that part of said Lot 1 described as follows: Commencing at the northeast comer of said Lot 1; thence South 89 degrees 50 minutes 38 seconds West, along the north line of said Lot 1 a distance of 279.00 feet to the point of beginning of the land to be described; thence South 0 degrees 09 minutes 22 seconds East 175.34 feet; thence South 89 degrees 50 minutes 38 seconds West 100.56 feet; thence South 74 degrees 04 minutes 44 seconds West 57.84 feet to the westerly line of said Lot 1; thence North 15 degrees 55 minutes 16 seconds West, along said westerly line of Lot 1 a distance of 61.56 feet; thence northerly, along said westerly line of Lot 1 a distance of 144.72 feet along a tangential curve concave to the east, said curve has a radius of 270.100 feet and a central angle of 30 degrees 42 minutes 40 seconds, to the northwesterly comer of said Lot 1; thence easterly, along the northerly line of said Lot 1 a distance of 118.91 feet along a nontangential curve concave to the north, said curve has a radius of 630.55 feet, a central angle of 10 degrees 48 minutes 18 seconds and a chord hearing of South 84 degrees 45 minutes 13 seconds East; thence north 89 degrees 50 minutes 38 seconds East, along said northerly line of Lot 1, tangent to said curve 55.76 feet to the point of beginning. Also except that part of said Lot 1 described as follows: Commencing at the northeast comer of said Lot 1; thence • South 89 degrees 50 minutes 38 seconds West, along the north line of said Lot 1 a distance of 136.65 feet to the point of beginning of the land to be described; thence continuing South 89 degrees 50 minutes 38 seconds West, along the north line 142.35 feet; thence South 0 degrees 09 minutes 22 seconds East 175.34 feet; thence North 89 degrees 50 minutes 38 seconds East 142.35 feet; thence North 0 degrees 09 minutes 22 seconds West 175.34 feet to the point of beginning. Also except that part of said Lot 1 described as follows: Beginning at the northeast comer of said Lot 1; thence South 89 degrees 50 minutes 38 seconds West, along the north line of said Lot 1 a distance of 136.65 feet; thence South 0 degrees 09 minutes 22 seconds East 175.34 feet; thence North 89 degrees 50 minutes 38 seconds East 146.86 feet to the easterly line of said Lot 1; thence North 11 degrees 09 minutes 59 seconds West, along said easterly line 31.27 feet; thence northerly, along said easterly line, 44.20 feet along a tangential curve concave to the east, said curve has a radius of 230.00 feet and a central angle of 11 degrees 00 minutes 37 seconds; thence North 0 degrees 09 minutes 22 seconds West, tangent to said curve, along said easterly line 100.72 feet to the point of beginning. Also except that part of said Lot 1 described as follows: Commencing at the northeast comer of said Lot 1; thence South 0 degrees 09 minutes 22 seconds East, along the east line of said Lot 1 a distance of 100.72 feet; thence southerly, along said easterly line, 44.20 feet along a tangential curve concave to the east, said curve has a radius of 230.00 feet and a central angle of 11 degrees 00 minutes 37 seconds; thence South 11 degrees 09 minutes 59 seconds East, tangent to said curve, 31.27 feet; thence South 89 degrees 50 minutes 38 seconds West 133.86 feet to the point of beginning of the land to be described; thence continuing South 89 degrees 50 minutes 38 seconds West 255.90 feet; thence South 74 degrees 04 minutes 44 seconds 57.84 feet, to the westerly line of said Lot 1; thence South 15 degrees 55 minutes 16 seconds East, along said westerly line 163.45 feet; thence North 74 degrees 04 minutes 44 seconds East 72.43 feet; thence North 89 degrees 50 minutes 38 seconds East 197.45 feet; thence North 0 degrees 09 minutes 22 seconds West 153.34 feet to the point of beginning. • Also except that part of said Lot 1 described as follows: Commencing at the northeast comer of said Lot 1; thence South 0 degrees 09 minutes 22 seconds East, along the east line of said Lot 1 a distance of 100.72 feet; thence southerly, along said easterly line, 44.20 feet along a tangential curve concave to the east, said curve has a radius of -► (b) Resolution #13354 City Council — March 11, 2008 Page 2 230.00 feet and a central angle of I1 degrees 00 minutes 37 seconds; thence South 11 degrees 09 minutes 59 seconds East, tangent to said curve, 31.27 feet to the point of beginning of the land to be described; thence South 89 degrees 50 minutes 38 seconds West 133.86 feet; thence South 0 degrees 09 minutes 22 seconds east 153.34 feet; thence North 89 degrees 50 minutes 38 seconds East 163.70 feet to said east line of Lot 1; thence North 11 degrees 09 minutes 59 seconds West, along said east line 156.21 feet to the point of beginning. Whereas, the Planning Commission held a public hearing on the request on February 19, and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following: 1. A maximum of 40 condo units may be constructed on the subject site. Composition of the buildings may be 4, 6, or 8 unit structures, provided the number of units does not exceed 40 and the buildings meet zoning ordinance standards. 2. Buildings shall be constructed in compliance with the requirements of the R -3 zoning district, including meeting all building setbacks. 3. Guest parking shall be constructed as identified on the site plan before a certificate of occupancy will be allowed for the first unit. A minimum of 20 spaces is required to be constructed in the southerly phase. 4. The applicant shall construct the parking spaces that were required for the northerly units before a certificate of occupancy will be issued for the first unit. 5. No parking is allowed on the private streets. Placement of no parking signs is required. • 6. A certified survey identifying existing and proposed elevations is required with the building permit application to demonstrate positive drainage for each structure. Approval of the City Engineer is required prior to building permit issuance. 7. Easements for utility access between buildings must be addressed and provided as required. 8. Fire sprinkling is strongly encouraged and may be required upon building permit review. Compliance with all applicable Building and Fire Codes is required. 9. The water meters shall be placed in an accessible area. 10. Parkland fees will be $135.00 per unit and collected with the building plan fee. 11. Sewer and water access charges per unit will be collected with the building permit fee. 12. Electric Territory fees will be $800 per unit. 13. Provide a Knox Box for emergency access to units. 14. Subdivider's agreement addendum shall be executed prior to commencing construction on the additional units that specifies the above requirements and addresses changes required due to the additional units, such as assessments. 15. The City reserves the right, as with all development, to withhold permitting, if progress is not made on the identified development issues identified above and by residents. Adopted by the City Council this 11 ° day of March, 2008. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor - I M F/ J DRIVE N G\ '�`r\� LC. O C. W Q tiFb h � Y,e, ea CLaCno LCE LCF. LC.E O LCL NBY4402 Cm I,C.E \ \ U R ' MvAh, BIL BR BR BiL BIL BR. O WHIT EOWL TRAIL MMON ELEMENT N ELEMENT NBB'50'3e'E 187. N89'50'38 "E 163.70 R �4ek44 0 60 — `� Un U Q z LL— Q \ f (7 _ z Y U O 0` Z CO a Q � a SONG $1RD TRAIL i - - 00 W Wal ' 4 r - al NBffS 38' 30 .7S i 14 0 J iq IS I z maned 1 Ori M Z i b NgVE1fN000. B 1p '�__ - - - - - -- Say on PIP. ..I N89'50 2 1.15 DRIVE N �7f2llo�N� P�PU�or.� 5 - g Lnit 51>'ur✓ty �s O -Z O I Q N 60 — `� Un U Q z LL— Q (7 _ z Y U Z CO a Q � a a 00 — J J I a �7f2llo�N� P�PU�or.� 5 - g Lnit 51>'ur✓ty �s n W - . M ePtl� fnru kWh n.1% k ei Lc LcF Lcc BJL Wd 117 E6WL TRAIL. NEV50*30'E 11 3 11 � v: ti J O W Z Lc LC.E g I.C.E NI BiL BIL BENT c) C I N89' T 1 1 EUI. 0 SONG BIR® TB AIL. --------------- - ------------------------- N58'SO'3B'E 30276 hle plat tF 1 b of IS 1 9 eumed 1 � 1 ` I by NAVOMODD. 60 m plpe eel " (C1 CIfImCHI tms gyp N- — — — — — — N89'50'38 271.15 DRIVE 8 Fop, (p g L u-d w G S - 4 V v N ; Mn.r 111 r7) O R z� e0 O N I � — I Q N Bo C Q g x av I U Z_ - Z � 1 fL LL N Q U z�07 Q J _a J J 1 a 0 SONG BIR® TB AIL. --------------- - ------------------------- N58'SO'3B'E 30276 hle plat tF 1 b of IS 1 9 eumed 1 � 1 ` I by NAVOMODD. 60 m plpe eel " (C1 CIfImCHI tms gyp N- — — — — — — N89'50'38 271.15 DRIVE 8 Fop, (p g L u-d w G S - 4 V v N ; Mn.r 111 r7) i k wdn d mYadr l ae N Ir " An be �G hb plat Of Owned I by RAMMDOD. m pipe nl J n LC,E LFE LQE Bit. Bll. &L C� 38 197.43 1 �iME W�� ' 8178 �4 "E rn Drainage k ulMly eaeeenal N89'SO'38'E o � BIC 1 1 � p i 163.70 1 IB — — — — — — — — SEL — — — — — — — — — N89'50'38"E 271.15 DRIVE J� � JJ 8 rZ (� &u(.ID[Ja - 34{ uncts L O J p W � N Z F IF L" O N Bk. I S Drainage k ulMly eaeeenal N89'SO'38'E o � BIC 1 1 � p i 163.70 1 IB — — — — — — — — SEL — — — — — — — — — N89'50'38"E 271.15 DRIVE J� � JJ 8 rZ (� &u(.ID[Ja - 34{ uncts L O z� > O N — N I 0 N Bo _ C) M1 Q� cn U (h Z LL - 7 Y 7 " Q Z U �$ Z m� J � a V) a_ Bo J J I a RAVENWOOD HOMEOWNER'S ASSOCIATION 0 March 3, 2008 Mr. Lenny Rutledge -#2196 Building Official 111 Hassan Street SE Hutchinson, MN 55350 ImemToram y This letter is in response to Resolution number 13354 approving a conditional use permit for Mr. Roger Derrick to construct additional buildings on land south of the existing Ravenwood Condominiums. Currently there are thirteen findings and conditions for Mr. Derrick to comply with before obtaining the CUP. We are writing in reference to condition number 13 which is: The city reserves the right, as with all development, to withhold permitting, ifprogress is not made on the identified development issues identified above and by residents. On behalf of the homeowners in Ravenwood Association, we are identifying the following concerns which were brought to the attention of the Planning Commission prior to and at the public hearing on February 19, 2008. 1. The irrigation system meter at the end of Blackbird Trail is too close to the fire hydrant and the street It needs to be relocated by Mr. Derrick to insure safety, accessibility and to comply with city code. r1 U 2. The water shutoff valves ( in several places) stand anywhere from six to twelve inches above the ground and were never addressed by Cottage Homesteads even though it has been brought to their attention on numerous occasions. 3. The final layer of blacktop is yet to be applied on White Owl. There is no assurance from Mr. Derrick as to when this will be completed. 4. Due to the density of the proposed buildings, we want to be assured that all fire codes are meL Thank you for your consideration. Sincerely, Russ Borgendale, Ravenwood Association President Tom Kennedy, Ravenwood Association Vice- President cc: Mr. James Popp, Fire Inspector Ms. Rebecca Bowers, Director of Building, Planning & Zoning • �Cb) ORDINANCE NO. 08- AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES AMENDING LANGUAGE IN SECTION 54.2 STORMWATER MANAGEMENT PLAN — APPROVAL STANDARDS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Storm Water Management Ordinance to amend language in Section 54.2 of the City Code as follows: STORM WATER MANAGEMENT PLAN - APPROVAL STANDARDS §54.20 GENERAL This section describes the approval standards used to evaluate a proposed Storm Water Management Plan. The City Engineer shall not approve a Storm Water Management Plan, which fails to meet these standards. Other applicable standards, such as state and federal standards, shall also apply. If the standards of different agencies conflict, the more restrictive standards shall apply. It shall be the Applicant's responsibility to obtain any required permits from other governmental agencies having any jurisdictional authority over the work to be performed. Typically, such agencies include, but are not limited to McLeod County, the Minnesota Department of Natural Resources, the Minnesota Department of Transportation, the Minnesota Pollution Control Agency, the State Historical Preservation Office, the U.S. Army Corps of Engineers, the U.S. Environmental Protection Agency, Federal Emergency Management Agency, and others. The City may choose to obtain some of the required permits. The applicant will be notified which permits are to be obtained by the City. § 54.21 MINNESOTA STORMWATER MANUAL • The Minnesota Storm Water Manual, contains the principal standards and design criteria for developing an effective and acceptable Storm Water Management Plan. The Manual contains an overview of Minnesota Storm Water Management Policy and design objectives as well as a detailed discussion of the required contents for Storm Water Management Plans submitted to the State for approval. The Manual contains detailed criteria for hydrologic evaluations, the design of storm water management system facility components, water quality protection standards, instructions for the development of an erosion and sedimentation control plan. The Manual also contains a discussion of operation and maintenance requirements, standard forms to be used, and standard construction details approved by the State. § 54.22 MODELS /METHODOLOGIESICOMPUTATIONS Other than those outlined in the Manual, any hydrologic models and /or design methodologies used to determine runoff conditions and to analyze storm water management structures and facilities, shall be approved in advance by the City Engineer. All Storm Water Management Plans, drawings, specifications, and computations for storm water management facilities submitted for review shall contain a validated seal and shall be signed by a Professional Engineer registered in the State of Minnesota. § 54.23 STORM WATER MANAGEMENT CRITERIA FOR PERMANENT FACILITIES Storm water control facilities included as part of the final design for a Permanent Development; shall be addressed in the Storm Water Management Plan and shall meet the following criteria: A. Pre Versus Post Hydrological Response of Site. An applicant shall install or construct, on or for the proposed land disturbing activity or development activity, all storm water management facilities necessary to manage runoff such that increases in flow under the design conditions will not occur that • could exceed the capacity of the Outlet, or the Storm Water Management System, into which the site discharges or that would cause the Storm Water Management System to be overloaded or accelerate channel erosion as a result of the proposed land disturbing activity or development activity. Under no circumstances shall the 2, 10, or 100 -year developed peak flow exceed the 2, 10, or 100 -year existing Page 1 R ? f J I5 y4lw 7 (c) peak flow without prior written approval by the City Engineer. For Regional Detention or Storm Water Management System, the City Engineer shall recommend a proposed System Charge or Assessment to be approved by the City Council based upon an approved Watershed Master Plan and an analysis of required drainage systems, projected costs and flood protection benefits provided to those properties directly or indirectly impacted by the Regional Detention or Storm Water Management System. B. Natural Features of the Site. The applicant shall give consideration to reducing the need for Storm Water Management System facilities by incorporating the use of natural topography and land cover such as wetlands, ponds, natural swales and depressions as they exist before development to the degree that they can accommodate the additional water flow without compromising the integrity or quality of these natural features. C. Storm Water Management Strategies. The following Storm Water Management practices shall be investigated when developing a Storm Water Management Plan in accordance with this chapter and with chapter 53.129 of the City of Hutchinson City Code of Ordinances: 1. Natural infiltration of precipitation and runoff on -site, if suitable soil profiles can be created during site grading. The purpose of this strategy is to encourage the development of a Storm Water Management Plan that encourages natural infiltration. This includes, providing as much natural or vegetated area on the site as possible, minimizing impervious surfaces, and directing runoff to vegetated areas rather than onto adjoining streets, storm sewers and ditches; 2. Flow attenuation by use of open vegetated swales and natural depressions; 3. Storm Water Detention facilities; and 4. Storm Water Retention facilities (on a case by case basis). 5. Other facilities requested by the City Engineer. • A combination of successive practices may be used to achieve the applicable minimum control requirements specified. Justification shall be provided by the applicant for the method selected. D. Adequacy of Outlets. The adequacy of any Outlet used as a discharge point for proposed Storm Water Management System must be assessed and documented to the satisfaction of the City Engineer. To the extent practicable, hydraulic capacities of downstream natural channels, storm sewer systems, or streets shall be evaluated to determine if they have sufficient conveyance capacity to receive and accommodate post - development runoff discharges and volumes without causing increased property damages or any increase in the established base flood elevation. If a flood plain or floodway has not been established by the Federal Emergency Management Agency, the applicant shall provide a documented analysis and estimate of the base flood elevation as certified by a Professional Engineer registered in the State of Minnesota. In addition, projected velocities in downstream natural or manmade channels shall not exceed that which is reasonably anticipated to cause erosion unless protective measures acceptable to the City Engineer are approved and installed as part of the Storm Water Management Plan. The assessment of Outlet adequacy shall be included in the Storm Water Management Plan. E. Storm Water Detention /Retention Facilities. Storm Water Detention or Retention facilities proposed to be constructed in the Storm Water Management Plan shall be designed according to the most current practices as reflected in the Nationwide Urban Runoff Program study. F Pond Buffers A pond buffer extending 20 feet outward and 2 feet up from the high water level must be provided around the entire pond The Developer must provide signs denoting pond buffer limits as deemed necessary and as approved by the City. Deviations from this standard will only be allowed with prior review and approval from the City. § 54.24 OPERATION, MAINTENANCE AND INSPECTION • All Storm Water Management Systems shall be designed to minimize the need for maintenance, to provide easy vehicle (typically eight (B) feet or wider) and personnel access for maintenance purposes, and to be structurally sound. All Storm Water Management Systems shall have a plan of operation and maintenance that Page 2 Dtvv� ' (C) assures continued effective removal of pollutants carried in Storm Water Runoff. The City Engineer may inspect all public and private Storm Water Management Systems at any time. Inspection records will be kept on file at the City Engineer's Office. It shall be the responsibility of the applicant to obtain any necessary easements or • other property interests to allow access to the Storm Water Management System for inspection and maintenance purposes. The owner must perform routine maintenance and inspections that are required annually and includes volume is sediment. The City Engineer shall retain enforcement powers for assuring adequate operation and maintenance activities through permit conditions, penalties, noncompliance orders and fees. § 54.25 EASEMENTS Easements may be required as conditions to the issuance of a Storm Water Management Plan approval. If a Storm Water Management Plan involves directing some or all of the site's runoff to a drainage easement, the applicant or his designated representative shall obtain from the property owners any necessary easements or other property interests concerning the flowing of such water. No fill structures fences ^ walls, rip-rap buildings, § 54.26 PLAN APPLICABILITY A Storm Water Management Plan approval issued under this chapter runs with the land and is a condition of plat or development approval. Any Landowner or subsequent Landowner of any parcel within the plat or development area must comply with the plan or any approval, condition, revision or modification of the Plan. The Landowner must also comply with all applicable State Subdivision Registration, Permit Transfer /Modification and Notice of Termination Permits and provide a copy of the permit applications to the City • for approval. Failure to comply with this Plan shall constitute a violation and subject the Permittee. Developer, and /or Landowner to the enforcement provisions, penalties and noncompliance fees. § 54.27 PLAN AMENDMENT Storm Water Management Plans may be amended only by a written request submitted to the City Engineer. This request shall contain the reason for the change and documentation related to any additional change in projected impacts, which may result from amendment approval. Amendment requests submitted prior to final approval of a plan application shall be considered part of the original submittal. Amendment requests fled after Plan approval shall be considered following the same procedures as if it were a new application and subject to applicable review periods. EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication in accordance with the Hutchinson City Charter. Adopted by the City Council of the City of Hutchinson this _day of 2008. ATTEST: Gary Plotz, City Administrator Steve Cook, Mayor First Consideration: • Second Consideration: Date of Publication: Page 3 I 7tv, xC ) 0 TO: Mayor & City Council FROM: Kent Exner, City Engineer John Paulson, Environmental Specialist RE: Consideration for Approval of Ordinance to Amend the Hutchinson City Code, Chapter 54, Amending Language in Section 54.2 Stormwater Management Plan Approval Standards DATE: March 11, 2008 City staff will provide a brief overview of the proposed revisions to Hutchinson City Code Chapter 54, 54.2 Stormwater Management Plan Approval Standards, prior to the scheduled Public Hearing. These revisions address the need for additional requirements for new stormwater ponds such as buffers and vegetation standards. These standards were reviewed and approved by the City Planning Commission at their February 19" meeting. We recommend that the Ordinance to amend the Hutchinson City Code, Chapter 54, be approved as described above. • cc: Gary Plouz City Administrator ORDINANCE NO. 08 -0497 AN ORDINANCE AMENDING CHAPTER 54 (STORM WATER MANAGEMENT) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES AMENDING LANGUAGE IN SECTION 54.2 • STORMWATER MANAGEMENT PLAN — APPROVAL STANDARDS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Storm Water Management Ordinance to amend language in Section 54.2 of the City Code as follows: STORM WATER MANAGEMENT PLAN - APPROVAL STANDARDS § 54.20 GENERAL This section describes the approval standards used to evaluate a proposed Storm Water Management Plan. The City Engineer shall not approve a Storm Water Management Plan, which fails to meet these standards. Other applicable standards, such as state and federal standards, shall also apply. If the standards of different agencies conflict, the more restrictive standards shall apply. It shall be the Applicant's responsibility to obtain any required permits from other governmental agencies having any jurisdictional authority over the work to be performed. Typically, such agencies include, but are not limited to McLeod County, the Minnesota Department of Natural Resources, the Minnesota Department of Transportation, the Minnesota Pollution Control Agency, the State Historical Preservation Office, the U.S. Army Corps of Engineers, the U.S. Environmental Protection Agency, Federal Emergency Management Agency, and others. The City may choose to obtain some of the required permits. The applicant will be notified which permits are to be obtained by the City. §54.21 MINNESOTA STORMWATER MANUAL The Minnesota Storm Water Manual, contains the principal standards and design criteria for developing an effective and acceptable Storm Water Management Plan. The Manual contains an overview of Minnesota Storm Water Management Policy and design objectives as well as a detailed discussion of the required contents for Storm Water Management Plans submitted to the State for approval. The Manual contains detailed criteria for hydrologic evaluations, the design of stone water management system facility components, water quality protection standards, instructions for the development of an erosion and sedimentation control plan. The Manual also contains a discussion of operation and maintenance requirements, standard forms to be used, and standard construction details approved by the State. § 54.22 MODELS /METHODOLOGIES /COMPUTATIONS Other than those outlined in the Manual, any hydrologic models and /or design methodologies used to determine runoff conditions and to analyze storm water management structures and facilities, shall be approved in advance by the City Engineer. All Storm Water Management Plans, drawings, specifications, and computations for storm water management facilities submitted for review shall contain a validated seal and shall be signed by a Professional Engineer registered in the State of Minnesota. § 54.23 STORM WATER MANAGEMENT CRITERIA FOR PERMANENT FACILITIES Storm water control facilities included as part of the final design for a Permanent Development; shall be addressed in the Storm Water Management Plan and shall meet the following criteria: A. Pre Versus Post Hydrological Response of Site. An applicant shall install or construct, on or for the proposed land disturbing activity or development activity, all storm water management facilities necessary to manage runoff such that increases in flow under the design conditions will not occur that could exceed the capacity of the Outlet, or the Storm Water Management System, into which the site • discharges or that would cause the Storm Water Management System to be overloaded or accelerate channel erosion as a result of the proposed land disturbing activity or development activity. Under no circumstances shall the 2, 10, or 100 -year developed peak flow exceed the 2, 10, or 100 -year existing peak flow without prior written approval by the City Engineer. For Regional Detention or Storm Water Page 1 �l cc� Management System, the City Engineer shall recommend a proposed System Charge or Assessment to be approved by the City Council based upon an approved Watershed Master Plan and an analysis of required drainage systems, projected costs and flood protection benefits provided to those properties directly or indirectly impacted by the Regional Detention or Storm Water Management System. • B. Natural Features of the Site. The applicant shall give consideration to reducing the need for Storm Water Management System facilities by incorporating the use of natural topography and land cover such as wetlands, ponds, natural swales and depressions as they exist before development to the degree that they can accommodate the additional water flow without compromising the integrity or quality of these natural features. C. Storm Water Management Strategies. The following Storm Water Management practices shall be investigated when developing a Storm Water Management Plan in accordance with this chapter and with chapter 53.129 of the City of Hutchinson City Code of Ordinances: 1. Natural infiltration of precipitation and runoff on -site, if suitable soil profiles can be created during site grading. The purpose of this strategy is to encourage the development of a Storm Water Management Plan that encourages natural infiltration. This includes, providing as much natural or vegetated area on the site as possible, minimizing impervious surfaces, and directing runoff to vegetated areas rather than onto adjoining streets, stone sewers and ditches; 2. Flow attenuation by use of open vegetated swales and natural depressions; 3. Storm Water Detention facilities; and 4. Storm Water Retention facilities (on a case by case basis). 5. Other facilities requested by the City Engineer A combination of successive practices may be used to achieve the applicable minimum control requirements specified. Justification shall be provided by the applicant for the method selected. D. Adequacy of Outlets. The adequacy of any Outlet used as a discharge point for proposed Storm Water Management System must be assessed and documented to the satisfaction of the City Engineer. To the extent practicable, hydraulic capacities of downstream natural channels, storm sewer systems, or streets shall be evaluated to determine if they have sufficient conveyance capacity to receive and accommodate post - development runoff discharges and volumes without causing increased property damages or any increase in the established base flood elevation. If a flood plain or floodway has not been established by the Federal Emergency Management Agency, the applicant shall provide a documented analysis and estimate of the base flood elevation as certified by a Professional Engineer registered in the State of Minnesota. In addition, projected velocities in downstream natural or manmade channels shall not exceed that which is reasonably anticipated to cause erosion unless protective measures acceptable to the City Engineer are approved and installed as part of the Storm Water Management Plan. The assessment of Outlet adequacy shall be included in the Storm Water Management Plan. E. Storm Water Detention /Retention Facilities. Storm Water Detention or Retention facilities proposed to be constructed in the Storm Water Management Plan shall be designed according to the most current practices as reflected in the Nationwide Urban Runoff Program study. F Pond Buffers. A pond buffer extending 20 feet outward and 2 feet up from the high water level must be provided around the entire pond. Deviations from this standard will only be allowed with prior review and approval from the City. § 54.24 OPERATION, MAINTENANCE AND INSPECTION All Storm Water Management Systems shall be designed to minimize the need for maintenance, to provide easy vehicle (typically eight (8) feet or wider) and personnel access for maintenance purposes, and to be structurally sound. All Storm Water Management Systems shall have a plan of operation and maintenance that assures continued effective removal of pollutants carried in Storm Water Runoff. The City Engineer may inspect all public and private Storm Water Management Systems at any time. Inspection records will be kept on file at the City Engineer's Office. It shall be the responsibility of the applicant to obtain any necessary easements or Page 2 - I ce-) other property interests to allow access to the Storm Water Management System for inspection and maintenance purposes. The owner must perform routine maintenance and inspections that are required annually and includes • oT no less than a inches. I he owner must perform nonroutme maintenance which includes sediment cleanout and major structural repairs when needed. Inspections for nonroutine maintenance items must occur at a minimum of every five years. Sediment cleanout must occur when 50 percent of the permanent pool storage volume is sediment. The City Engineer shall retain enforcement powers for assuring adequate operation and maintenance activities through permit conditions, penalties, noncompliance orders and fees. § 54.25 EASEMENTS Easements may be required as conditions to the issuance of a Storm Water Management Plan approval. If a Storm Water Management Plan involves directing some or all of the site's runoff to a drainage easement, the applicant or his designated representative shall obtain from the property owners any necessary easements or other property interests concerning the flowing of such water. No fill, structures, fences, walls, rip -rap, buildings, docks, bridges, fountains or other similar encumbrances to access or restrictions to the flow of water may be placed within the drainage easement without the prior written consent of the City. § 54.26 PLAN APPLICABILITY A Storm Water Management Plan approval issued under this chapter runs with the land and is a condition of plat or development approval. Any Landowner or subsequent Landowner of any parcel within the plat or development area must comply with the plan or any approval, condition, revision or modification of the Plan. The Landowner must also comply with all applicable State Subdivision Registration, Permit Transfer /Modfcation and Notice of Termination Permits and provide a copy of the permit applications to the City for approval. Failure to comply with this Plan shall constitute a violation and subject the Permittee, Developer, and /or Landowner to the enforcement provisions, penalties and noncompliance fees. § 54.27 PLAN AMENDMENT • Storm Water Management Plans may be amended only by a written request submitted to the City Engineer. This request shall contain the reason for the change and documentation related to any additional change in projected impacts, which may result from amendment approval. Amendment requests submitted prior to final approval of a plan application shall be considered part of the original submittal. Amendment requests filed after Plan approval shall be considered following the same procedures as if it were a new application and subject to applicable review periods. EFFECTIVE DATE OF ORDINANCE. This Ordinance shall lake effect upon adoption and publication in accordance with the Hutchinson City Charter. Adopted by the City Council of the City of Hutchinson this 25th day of March, 2008. ATTEST: Gary Plotz, City Administrator Steve Cook, Mayor First Consideration: 03/11/2008 Second Consideration: 03/25/2008 Date of Publication: 02/28/2008 • Page 3 0 Memo To: Mayor and City Council From: Brad Emans, Fire Chief Cc: Gary Plotz, City Administrator, Ken Merrill, City Finance Director Date: 2/28/2008 Re: Sale of'/ Ownership of new Engine 7 to the Rural Fire District it 9 11 � r . m The FD recently took delivery of a new fire truck (Engine 7). The truck is a 2008 General with a 1500 GPM pump and 1000 gallons of water. We intend to put the new truck into service March 11, 2008. Note: It takes approximately 3 — 4 weeks to train all of the firefighters and • mount the equipment on the truck properly. As you are aware, the council approved a change order in December allowing Class A Foam to be installed on the new truck. Because of that action, the rural fire district is extremely interested in partnering with the city in the ownership of the new truck. We have worked very hard over the past couple of weeks to come up with a plan that is "fair" for not only the City of Hutchinson, but also for the eleven taxing districts that make up the "Rural Fire District". Capital Improvement Schedule for the FD is Item Replacement Year Estimated Cost Engine 3 2012 $400 — 425,000 (112 Rural) Rescue 5 2016 $500,000 (1/2 Rural) Rescue 8 2020 $50,000 (1/2 Rural) Ladder 1 2026 $1.35 Million (City) Engine 7 2028 $725,000 (Currently City only) Note: We will be selling Engine 9 / 1982 American LaFranoe in 2008 for an unknown amount. However, the money from the sale of E -9 will go directly to the city. It should be noted that E -9 will not be on the replacement schedule as it was replaced with Engine 7. 1 I o Cc-) Known Facts: • The City of Hutchinson needs two engines / pumpers (Engine 3 / Engine 7). Reason - • the size and number of industrial, commercial, apartment buildings with -in the city limits; • Engine 7 12008 Value is $321,955.00 • One -Half ownership for the Rural Fire District would be $160.977.50. Estimates: • Engine 3 / 1992 General Value is Estimated at $35,000 (From Fire Trader Magazine); • One -Half of Engine 3 is already owned by the City of Hutchinson / $17,500: • It will cost the City of Hutchinson $17,500 to buy the other one -half of Engine 3 ff the City of Hutchinson decides to sell one -half of it's ownership of Engine 7. That will then allow us to maintain the two engine minimum for the City of Hutchinson. Logic: • If Engine 3 (1992 General) was owned solely by the City of Hutchinson, it could be relegated to 2 nd out engine on commercial / industrial / apartment calls; which means that it could easily be operated six years past it's scheduled replacement date of 2012 with some relatively minor repairs and preventative maintenance; • The City would then not be looking at any major equipment replacement items until 2016 ... 8 years from now! • The Dollars: A Review $321,955.00 Value of NEW Engine 7 - Owned solely by the City of Hutchinson $160,977.50 Cost of 50% Ownership for the Rural Fire District $17,500.00 Cost of purchasing the remaining 50% ownership from the Rural Fire District for Engine 3 (1992 General) The Math: $160,977.50 Rural Fire District Share of E -7 -17,500. City to purchase the Rural share of E -3 $143.477.50 Owed to the City of Hutchinson LJ • Page 2 1 U CCA> The Offer: At the "Annual Rural Fire District" meeting Monday, February 25, 2008, the Rural Fire District voted unanimously to inquire about purchasing a 50 1 /6 share of Engine 7 (the new fire engine) and to sell their 50 % share of Engine 3 (the 1992) to the City of Hutchinson. As you are aware the city and the rural have been pairing and sharing equipment for the past 18 years, so in reality this is just a confinuafion of that partnership. The Rural Fire District has instructed me to prepare this offer • They will pay the City of Hutchinson $65,000 this year, • They will pay the remaining $78,477.50 in five (5) annual payments starting in 2009 (Note: Some taxing districts reserve the right to pay their share in less years); • No interest. What's in it for the City? • The city gets one -half of their money back, and since the truck is already paid for, it's a win for the taxpayers; • The City will not have to purchase a new truck with the rural in 2012, a win for the taxpayers; • One -half the cost of maintenance and operation of the new truck will be shared with the rural, a win for the taxpayers; • • The FD will not have to purchase any additional equipment in order to equip TWO first - out engines since we currently share a first -out engine with the rural district; • Finally ... We will continue to build the partnership with our rural neighbors. Recommendation: I highly recommend accepting their proposal. As always, if you have any questions, feel free to contact me at 234 -4211. Brad Emans, Chief • Page 3 ID n LJ N Phone (320) 234 -4219 Fax (320) 234 -6971 • • March 6, 2008 City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 To: Honorable Mayor Cook and City Council members From: John Olson, Public Works Manager Subject: Airport Commission Resolations At their last meeting, the Airport Commission approved three resolutions. 1. The first resolution relates to inclusion of a crosswind runway on the City's Airport Layout Plan update that is currently being revised under an FAA - sponsored project that began in 2007. After discussions with Federal Aviation Administration (FAA) and Mn/DOT Aeronautics (MruDOT) officials, it appears that a crosswind runway is feasible for Hutchinson Municipal Airport. The resolution attached, and the proposed City Council motion, would add a crosswind runway to the Airport Layout Plan for planning purposes only. There would be no requirement or obligation for the City to construct the crosswind runway. 2. The second resolution relates to includes of a double displacement runway extension on the City's Airport Layout Plan update. After discussions with FAA and Mn/DOT officials, it appears that a double displacement runway extension is not feasible for Hutchinson Municipal Airport. The resolution attached indicates the Airport Commission's desire to have the double displacement runway extension included on the Airport Layout Plant. The proposed City Council motion, however, would not add a runway extension to the Airport Layout Plan because of potential zoning complications. 3. The third resolution relates to authorizing City staff to proceed with negotiations with AJA Aviation, LLC to construct a commercial hangar at the Airport. The resolution attached, and the proposed City Council motion, would allow staff to work with AJA Aviation, LLC to continue the process and work on all of the necessary agreements and permits to construct a commercial hangar at the airport. 1 will be attending the City Council meeting and will be available to answer any questions or provide clarifying remarks. Thank you for your consideration of these Airport Commission resolutions. IUCb) +HUTCHINSON AIRPORT COMMISSION • Resolution 08- 02 -21 -1 WHEREAS; The Hutchinson Municipal Airport — Butler Field has nearly 50 aircraft based, and WHEREAS; Most of the based aircraft are of classification Al and B1, indicating that they are lighter aircraft less tolerant of operations in significant crosswind conditions, and WHEREAS; Pending approval from FAA that a crosswind runway would be eligible for Federal funding, and WHEREAS; The City's Airport Engineer has deliberately laid out the preliminary location of a crosswind runway to take advantage of existing land uses and marginal land in the area, and WHEREAS; Efforts have been made by City staff to work with the City Planning Staff, City Planning Commission and Joint Planning Commission to address issues of zoning for a crosswind runway; THEREFORE BE IT RESOLVED THAT: The Hutchinson Airport Commission hereby recommends that: 1) A 2,800 foot turf crosswind runway be included in the City's Airport Layout Plan (ALP), and 2) City staff be directed to work with the City Planning Commission and Joint Planning Commission to begin the process of zoning land that would be necessary for the crosswind runway and its Zone A and Zone B safety areas, and 3) The City Council adopt a similar resolution indicating the intent to include the crosswind runway on the ALP, pending eligibility of the crosswind runway for Federal funding. ADOPTED this 21" day of February, 2008 by the Hutchinson Airport Commission. • Proposed Citv Council Motion: Include a 2,800 foot turf crosswind runway and safety zones on the Hutchinson Airport Layout Plan. Final zoning and construction will not be done until the project is feasible, and has secured funding, zoning, and approval from State and Federal Aviation authorities. n LJ loCb,) +HUTCHINSON AIRPORT COMMISSION • Resolution 08- 02 -21 -2 WHEREAS; The Hutchinson Municipal Airport — Butler Field has regularly hosted traffic from large general aviation aircraft, and WHEREAS; There are some based aircraft that are heavier aircraft less tolerant of operations on a 4,000' runway and that a double displacement runway extension would provide additional safety to air traffic, and WHEREAS; Pending approval from FAA that a double displacement runway extension would be eligible for Federal funding, and WHEREAS; Pending approval from MWDOT Aeronautics that existing zoning for the runway, including Zones A and B would not need to be extended to the north, and WHEREAS; The City's Airport Engineer has identified the preliminary location of runway extensions to take advantage of allowing heavier aircraft to operate safely at the airport, and WHEREAS; Efforts have been made by City staff to work with the City Planning Staff, City Planning Commission and Joint Planning Commission to address issues of zoning for a crosswind runway; THEREFORE BE IT RESOLVED THAT: The Hutchinson Airport Commission hereby recommends that; 4) A 500 foot double displacement runway extension on both ends of the runway be included in the City's Airport Layout Plan (ALP), and 5) City staff be directed to work with Mn/DOT Aeronautics, the City Planning Commission and Joint • Planning Commission to begin the process of identifying whether federal zoning, instead of state zoning could be secured, at minimum on the north end, to allow existing developments to remain in place, and 6) The City Council adopt a similar resolution indicating the intent to include the double displacement runway extension on the ALP, pending eligibility of the double displacement runway extensions for Federal funding. ADOPTED this 21" day of February, 2008 by the Hutchinson Airport Commission. Proposed City Council Motion: DO NOT include a double displacement runway extension the Hutchinson Airport Layout Plan. n U 1 C)Cb) +HUTCHINSON AIRPORT COMMISSION • Resolution 08- 02 -21 -3 WHEREAS; The Hutchinson Municipal Airport — Butler Field has identified on its current Airport Layout Plan areas that can be developed for private commercial hangars, and WHEREAS; There has been an application, plans and specifications for a private commercial hangar submitted by AJA Aviation, LLC that complies with the Airport's Minimum Standards and provisions of typical lease documents for private hangars, and WHEREAS; Current property descriptions included in the existing conditional use permit for commercial hangars does not adequately describe the property intended for development by the Hutchinson Airport Commission, and WHEREAS; City staff have been directed to prepare property descriptions indicating the area intended for development of private commercial hangars, and WHEREAS; The City's Engineering Department can adequately identify the property indicated on the attached in ap, THEREFORE BE IT RESOLVED THAT: The Hutchinson Airport Commission hereby recommends that: 7) The area identified by the Airport Commission be identified by the City's Public Works Department and be included on a joint Conditional Use Permit application between AJA Aviation, LLC and the City of Hutchinson, and 8) City staff be directed to draft a private hangar lease document between the City of Hutchinson and AJA Aviation, LLC, and • 9) The City Council adopt a similar resolution indicating the intent to allow AJA Aviation, LLC to construct and operate a private commercial hangar at Hutchinson Municipal Airport pending approval from the Airport Commission, the City Building Official, the Planning Commission, and in compliance with existing and future applicable regulations. ADOPTED this 21" day of February, 2008 by the Hutchinson Airport Commission. Proposed City Council Motion: Authorize City staff to prepare a lease document with AJA Aviation, LLC. No construction would be allowed until a lease is approved and approvals are received from the Airport Commission and the Planning Commission, including permits consistent with City regulations and conditions placed on any Conditional Use Permit. • I mep • Memorandum To: Mayor and Council From: Dolf Moon Director PRCE Date: 3/6/2008 Re: April 8 Workshop Council Member Haugen has suggested we have a workshop to discuss the many projects that will occur this spring and summer. These projects include Highway Seven landscaping, Ehiem Park, Girl Scout Park, Utilities, Firemen's Park, Pet Hospital site and Little Crow replacement. I would suggest we begin the workshop at 4:00 pm. • i toCL)