The URL can be used to link to this page

cp02-26-2008 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 26, 2008 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Rev. Kaye Brandt, Vineyard United Methodist Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF FEBRUARY 12, 2008 Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JANUARY 15, 2008 2. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM JANUARY 7, 2008 3. PLANNING COMMISSION MINUTES FROM JANUARY 15, 2008 • 4. JOINT PLANNING BOARD MINUTES FROM JANUARY 16, 2008 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13352 - RESOLUTION FOR PURCHASE (MOWER LEASE, TRANSMISSION, BIODIESEL) 2. RESOLUTION NO. 13353 — RESOLUTION TO SELL SURPLUS PROPERTY 3. ORDINANCE NO. 08 -0493 — ORDINANCE ESTABLISHING THE CREEKSIDE ORGANICS PROCESSING FACILITY ADVISORY BOARD 4. ORDINANCE NO. 08 -0494 — ORDINANCE ABOLISHING TELECOMMUNICATIONS COMMISSION (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW FIVE 8 -UNIT BUILDINGS WITH GARAGES UNDER 400 SQUARE FEET IN THE RAVENWOOD CONDO PLAT REQUESTED BY ROGER DERRICK, COTTAGE HOMESTEADS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13354) 2. CONSIDERATION TO AMEND ZONING ORDINANCE SECTION 154.057 TO ALLOW BY RESERVATION SPECIAL EVENTS SPACE IN OWNER- OCCUPIED HOMES IN THE R -2 DISTRICT BY CONDITIONAL USE PERMIT AS REQUESTED BY AUDREY HOLLATZ WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 08-0496 FOR MARCH 11, 2008) (d) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 3 - LETTING NO. 12, PROJECT NO. CITY COUNCIL AGENDA —FEBRUARY26,2008 05 -14 (REVERSE OSMOSIS SYSTEM PROCUREMENT) AND CHANGE ORDER NO. 11, LETTING NO. 2, PROJECT NO. 06 -02 (WATER TREATMENT PLANT) • (e) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR MCLEOD COUNTY VOITURE 414 40/8 ON APRIL 5, 2008, AT MCLEOD COUNTY FAIRGROUNDS (fl CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR AMERICAN LEGION POST 96 ON APRIL 12, 2008, AT MCLEOD COUNTY FAIRGROUNDS (g) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF REVIEW HEARING FOR APRIL 30, 2008, AT 4:30 P.M. AT THE HUTCHINSON CITY CENTER (h) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR MCLEOD COUNTY PHEASANTS FOREVER ON APRIL 12, 2008, AT MCLEOD COUNTY FAIRGROUNDS (i) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL WORKSHOP FOR MARCH 25, 2008, AT 4:00 P.M. TO REVIEW CITY POLICY HANDBOOK PROPOSED AMENDMENTS /REVISIONS 0) CONSIDERATION FOR APPROVAL OF LIQUOR LICENSE RENEWALS (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS, REQUESTS AND PETITIONS 9. UNFINISHED BUSINESS 0(a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 07 -0482 — AN ORDINANCE REGULATING RENTAL UNIT REGISTRATION AND INSPECTION (SECOND READING AND ADOPTION) Action — Motion to reject — Motion to approve 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL ADOPTING CITY OF HUTCHINSON FEE SCHEDULE Action — Motion to reject — Motion to approve (b) FOLLOW -UP DISCUSSION REGARDING HUTCHINSON CITY ORDINANCE 72.06 — TRUCK PARKING RESTRICTIONS Action - (c) CONSIDERATION FOR APPROVAL OF POLICY GOVERNANCE AGREEMENT Action — Motion to reject — Motion to approve (d) CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DISCUSS PROPERTY ACQUISITION ASSOCIATED WITH NORTHEAST TRUNK STORM SEWER PHASE 2 PROJECT Action — Motion to reject — Motion to approve 0 MISCELLANEOUS CITY COUNCIL AGENDA - FEBRUARY 26, 2008 12. ADJOURN • • 11 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 12, 2008 CALL TO ORDER — 5:30 P.M. Mayor Cook called the meeting to order. Members present were Bill Arndt, Casey Stotts and Jim Haugen. Member absent was Kay Peterson. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Brian Brosz, Congregational UCC Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS Sheila Ellman, 565 Barley Street, presented before the Council. Ms. Ellman stated that she is the wife of a truck driver and she has concerns with the ordinance that prohibits heavy truck parking in residential neighborhoods. Ms. Ellman explained that when her husband became a heavy truck owner /operator she checked with the police department and building department on what it takes to park in residential neighborhoods. Approximately nine years ago she obtained a building department to buildup her residential driveway in order to park the heavy truck. Ms. Ellman addressed some of the concerns that have been raised, such as odor and noise. Ms. Ellman has concerns for the owners that will have to park their trucks off -site and the lack of protection. Ms. Ellman noted that she would be willing to pay a permit in order to be able to park the heavy truck in her driveway. Ron Kalenberg, 107 Mark Drive, presented before the Council. Mr. Kalenberg noted that before he began parking his heavy truck at his home, he checked with local officials and the police department as to where parking was acceptable. He suggested that if the City continues to prohibit truck parking in residential neighborhoods, perhaps the City should provide a location for the trucks to park, and provide liability • insurance. Jamie Marx, 41 4 Avenue SW, presented before the Council. Mr. Marx noted that in compliance with the city ordinance, he has parked his truck outside of residential areas away from his home. During these times, his truck has been vandalized. While he had it parked in his driveway, no vandalism occurred. It is now getting harder and harder for truck drivers to find locations to park, even in commercial/industrial districts. Mark Landreville, 761 Walnut Street, presented before the Council. Mr. Landreville, owner of Lamplighter Bar & Grill, requested that the liquor sale hours extend to 2:00 a.m. on Fridays and Saturday nights. Mayor Cook noted that the change in hours would take an ordinance change, which will include a public hearing. The Council will discuss this. Council Member Arndt noted that the owner of Hansen Gravel informed him that if there is enough interest from other truck drivers, he would dig lines to allow for electricity and would allow trucks to park there. Rick Kalenberg noted that there are still vandalism issues. Mr. Kalenberg raised the question as to when the ordinance changed. Marc Sebora noted that the ordinance has been in effect for at least 10 years. Council Member Stotts noted that he did hear from Cenex and currently they have limited area and will not be able to provide electrical hook -ups. Council Member Stotts noted that he was absent from the last Council meeting, however his view is that there shouldn't be an issue with trucks being parked on private property. Ms. Ellman and Mr. Marx noted that the costs are prohibitive in having to park off of their private property. The Council noted that this item will be placed on the next Council agenda for discussion. • MINUTES (a) REGULAR MEETING OF JANUARY 22, 2008 CITY COUNCIL MINUTES — FEBRUARY 12, 2008 Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously. • CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR JANUARY 2008 2. HUTCHINSON AIRPORT COMMISSION MINUTES FROM NOVEMBER 15, 2007, AND DECEMBER 20, 2007 3. PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2008 4. PUBLIC LIBRARY BOARD MEETING MINUTES FROM NOVEMBER 26, 2007 5. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR DECEMBER 2007 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13347 - RESOLUTION FOR PURCHASE (BIOSOLIDS DRYING, CHEVROLET SILVERADO, CROW RIVER FOUNTAIN REPAIR, UNLEADED FUEL, COMPRESSOR REPAIR) 2. RESOLUTION NO. 13348 — RESOLUTION ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO. 3. ORDINANCE NO. 08 -0492 — AN ORDINANCE REZONING PROPERTY FROM R -1 TO I -1 REQUESTED BY ECONOMIC DEVELOPMENT AUTHORITY LOCATED AT 765 RAILROAD STREET SE (SECOND READING AND ADOPTION) • (c) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR BRIAN MEHR, WASTEWATER DEPARTMENT, TO ATTEND THE ZENON USERS GROUP CONFERENCE IN FORT MYERS, FLORIDA FROM APRIL 27 — 29, 2008 (d) APPOINTMENT OF MARC VAILLANCOURT TO THE EDA BOARD TO DECEMBER 2009 (REPLACING DUANE HOVERSTEN) (e) CONSIDERATION FOR APPROVAL OF LEASE AGREEMENT WITH PARK ELEMENTARY SCHOOL FOR PARK LAND (f) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR 3M CLUB ON APRIL 25, 2008 (g) CONSIDERATION FOR APPROVAL OF SIX -MONTH EXTENSION FOR THE AIRPORT FIXED BASE OPERATOR (h) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NOS. 2 AND 3 - LETTING NO. 9, PROJECT NO. 06-11 (WASTEWATER TREATMENT FACILITY LIFT STATION IMPROVEMENTS) (i) CONSIDERATION FOR APPROVAL OF SUNDAY LIQUOR LICENSE FOR LAMPLIGHTER H, INC. 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(b)1 and 6(e) were pulled for separate action. Motion by Arndt, second by Stotts, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. • Item 6(b)l had further discussion. Council Member Stotts asked about the costs associated with the c'5 co') CITY COUNCIL MINUTES — FEBRUARY 12, 2008 biosolids drying. John Olson, Public Works Manager, explained that the costs noted reflect about a one month time frame. Council Member Stotts asked if someone in -house could conduct this drying. Kent • Exner noted that Scott Equipment is training the senior wastewater operator to operate the drying facility. Council Member Stotts also questioned the cost of the repair on the Crow River Fountain. He noted that quite a bit of funds has already been spent on the fountain. He questioned the necessity of continuing to put money into it. John Olson, Public Works Manager, explained that the replacement cable is of a smaller size and can be removed and stored. The City cost thus far has been an early repair and the electricity. Council Member Stotts asked for a cost breakdown of how much the fountain costs on an annual basis. Motion by Stotts, second by Arndt, to approve Item 6(b)l. Motion carried unanimously. Item 6(e) had further discussion. Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that he was approached by the superintendent of the Hutchinson School District with concerns related to the parkland that abuts Park Elementary school. The concerns centered around the school being able to control student and general public interaction. The agreement authorizes the School District to have authority to control situations during school hours. This agreement allows the school district to lease the park during school hours and immediately before and after. Motion by Arndt, second by Stotts, to approve Item 6(e). Motion carried unanimously. 7. PUBLIC HEARINGS —6:00 P.M. (a) 2008 PAVEMENT MANAGEMENT PROGRAM PHASE I Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the proposed project is to rehabilitate pavement at several locations this summer to address deficiencies in existing pavement conditions, sump pump drainage, failed curb replacements and some limited utility improvements. These proposed project areas are only being considered and are subject to not being addressed depending on City • funding limitations. The proposed rehabilitation method may include reclaiming/removing the existing pavement section, grading, minimal curb replacement or complete curb replacement, draintile installation and new pavement surfacing. The cost of these improvements will be assessed to the adjacent private properties on a street - frontage basis. The streets included in the project are all or portions of Lewis Avenue S7 3` Avenue SW, West Pishney Lane SW, East Pishney Lane SW, Pishney Lane SW, Pishney Alley SW, Alan Street SW and Circle Drive SW. The property owner will be assessed for 50% of street rehabilitation and partial street reconstruction costs. Jerome Stahl, 619 4' Avenue S W,presented before the Council. Mr. Stahl noted that he has access from the alley but he also has access from 4 Avenue SW (main driveway). He has limited access from the alleyway. Kent Exner noted that his concerns are acknowledged and he will review it and make amendments to those assessments that have limited access to the alley. Perry Vacek, 1128 Lewis Avenue, presented before the Council. Mr. Vacek noted concerns he has with the automobile counts taken on Lewis Avenue. Mr. Vacek noted that 147 cars drove on Lewis Avenue today from 3:00 — 4:00 p.m. He thinks the traffic counts are high and the grade should account for that. Mr. Vacek also questioned the assessment allocations. Motion by Arndt, second by Stotts, to close public hearing. Motion carried unanimously. Kent Exner noted that staff will do more research and reconfiguration on Lewis Avenue. Mayor Cook commented on how staff and Council are looking at rewriting the assessment policy which will address itemizing out costs. Motion by Arndt, second by Haugen, to approve ordering improvement and preparation of plans and specifications and approving plans and specifications and order advertisement for bids on Letting No. 4, Project No. 08 -04. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS 5 C0�) CITY COUNCIL MINUTES — FEBRUARY 12, 2008 (a) PRESENTATION OF PLANNING/ZONING/BUILDING 2007 YEAR -END REPORT . Rebecca Bowers, PlanninWZoning/Buildin& Director, presented before the Council. Ms. Bowers provided a summary of the activities in 2007 for the Building Departments and Planning/Zoning Departments. Some of the goals and objectives for 2008 include completing the Hwy 7 Corridor Study and update zoning; review custodial and preventative maintenance coordination opportunities; improve monthly reporting system to Council; explore options for improving code enforcement using existing staff; development of rental housing inspection program; coordination of Evergreen Senior Dining improvements; and complete Planning Commission work plan. Mayor Cook suggested having all of the current Planning/Zoning ordinances on a review schedule. (b) PRESENTATION OF FIRE DEPARTMENT 2007 YEAR -END REPORT Brad Emans, Fire Chief, presented before the Council. Mr. Emans provided a report on the 2007 activities of the Fire Department. Mr. Emans noted that currently 33 individuals serve on the fire department. Chief Emans also reviewed the education/public relations/safety activities that the fire department provided. Chief Emans also reported on responsiveness, services and other miscellaneous items. Ideas for 2008 include experimenting with a Fire Department Citizen Academy, starting the process to develop an emergency action plan for special needs citizens, experimenting with some innovative ideas regarding fire ground accountability and RIT and experimenting with "citizen volunteers" assisting with our pudic safety education. Chief Emans also reported that the new fire truck will be delivered on February 14 . 9. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 07 -0482 — AN ORDINANCE REGULATING RENTAL UNIT REGISTRATION AND INSPECTION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR FEBRUARY 26, 2008) • Gary Plotz, City Administrator, presented before the Council. Mr. Plotz noted that a subcommittee, including members of the Council, staff and rental property owners, have been meeting to revise the originally proposed rental inspection program ordinance. Mr. Plotz noted that the City has notified the majority of rental property owners informing them of where to locate the proposed ordinance and rental inspection sheets. Mayor Cook noted that the proposed ordinance and program hopes to address safety issues, livability standards and enforcement issues. Brad Emans, Fire Chief, presented before the Council. Mr. Emans commented that staff hopes to meet with all rental property owners to explain the program, once a program is adopted. Brandon Fraser, 1418 McDonald Drive, presented before the Council. Mr. Fraser commented on the improvements made to the currently- proposed ordinance as to the originally - proposed ordinance. One area Mr. Fraser believes could still be approved is having the tenant sign a livability checklist and have the owner /manager attest that the rental property is meeting livability standards. Mayor Cook noted that that piece of the program could be considered after the program is off the ground. Mr. Fraser also spoke about his belief that a fee for the program is not necessary. Mr. Fraser also suggested that the city conduct a random sample of inspections and not conduct inspections on all 1600 identified rental property units. He also suggested that if property owners have properties that are above the standards, no fee should be imposed. Mike Stoebe, Country Club Manor managing partner, presented before the Council. Mr. Stobe noted that his firm operates 7000 units across the Midwest. Mr. Stoebe asked who would be conducting the inspections. Chief Emans noted that the current staffed Fire Inspector would be the designated inspector for residential properties. Mr. Stoebe commented on a registration program that St. Cloud conducts. • Mayor Cook noted that he was thinking of suggesting a$ 10.00 fee per unit initially. He also noted that he is considering suggesting a graduated scale. Nuisance calls or repeat violators will be charged additional fees. 4 c6 r A�) CITY COUNCIL MINUTES — FEBRUARY 12, 2008 Brandon Fraser noted that his units are all at code or above code and the good property owners take the brunt • for the bad property owners. Motion by Stotts, second by Cook, to waive first reading and set second reading and adoption of Ordinance No. 07 -0482 for February 26, 2008. Motion carried unanimously. 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF AMENDMENT TO SECTION 16 OF THE CITY OF HUTCHINSON EMPLOYEE HANDBOOK Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that the proposed amendment is the result of a new federal law that is related to the Family and Medical Leave Act. The new law allows for an employee to take up to 26 weeks of leave to care for a defined family member that is a covered service member. Motion by Stotts, second by Haugen, to approve amendment to Section 16 of the City of Hutchinson employee handbook. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF ESTABLISHING 2009 BUDGET PARAMETERS Gary Plotz, City Administrator, noted that at a recently -held Council workshop, the Council identified budget parameters for 2009. The City's finance director will be presenting the budget parameters identified by the Council and the effects it has on the 2009 budget. Ken Merrill, Finance Director, presented before the Council. Mr. Merrill reviewed Resolution No. 13349 which sets the budget revenues and expense parameters for budget year 2009. These parameters include taxes not exceeding a 5% increase from the 2008 levy, LGA being budggeted at an 8% reduction of the 2008 • budgeted number and transfers from the enterprise funds increasing 5% from the 2008 budget. In addition, salaries shall be budgeted at a 3.5% increase from the 2008 budget and health insurance costs shall be budgeted at a 15% increase over the 2008 budget. Mayor Cook questioned identifying expense parameters, which are mainly assumptions. The Council noted that these parameters are a work in progress and may change as there are several unknowns. Ken Merrill distributed a preliminary review of the 2009 budget which includes the proposed parameters. This preliminary review shows that a modification of $664,340 will have to be made on either 'the expenditure or revenue side. Mayor Cook clarified that this number is largely due to the 8% reduction in LGA and no use of one -time money. Motion by Stotts, second by Haugen, to approve Resolution No. 13349, establishing 2009 budget parameters. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF BUSINESS VALUATION SERVICES FOR THE CITY OF HUTCHINSON Gary Plotz, City Administrator, presented before the Council. Mr. Plotz noted that the proposal before the Council is to have a valuation completed of Hutchinson Area Health Care. This valuation will be undertaken to determine the fair market value of Hutchinson Area Health Care as of December 31, 2007. The proposal is for $45,000 - $50,000. An asset valuation agreement was entered into by the City and Hutchinson Area Health Care which outlines that the cost of the valuation will be shared equally. Motion by Stotts, second by Hau�cn, to approve business valuation services with LarsonAllen, with a not -to- exceed amount of $50,000. Motion carried unanimously. • (d) PRESENTATION BY GARY PLOTZ ON BALDRIGE QUALITY MODEL Gary Plotz, City Administrator, presented before the Council. Mr. Plotz noted that one of his objectives for �Q l CITY COUNCIL MINUTES— FEBRUARY 12, 2008 2008 was to explore the Baldrige Quality Model. Mr. Plotz provided a review of an audioconference he attended on the topic. This model entails analyzing, measuring and reviewing for continued improvement. • Baldrige is a national award for quality /performance excellence that was started in 1988. Its original purpose was to improve global business competitiveness. Mr. Plotz reviewed the Integrated Management System which is part of the model. Mr. Plotz then reviewed the story of Coral Springs, FL, which is the city that received the Baldrige Award. Mr. Plotz expressed that he feels the City is already taking steps towards this model this year. (e) DISCUSSION REGARDING TELECOMMUNICATIONS COMMISSION Mayor Cook noted that currently this board is active on the books, however it doesn't meet regularly, and in fact, has not convened since 2002. The Board has met approximately six times since 1994. Gary Plotz noted that he spoke to G. Barry Anderson, who is a board member of the HCVN board, and he sees no reason to keep this Commission active. If needed, a temporary committee could be called to discuss current issues. Council Member Haugen also asked if the Charter Commission needs to meet discuss hospital issues. Marc Sebora noted that the Charter Commission will be meeting this Spring. Motion by Arndt, second by Haugen, to consider an ordinance change to abolish the Telecommunications Commission. Motion carried unanimously. (f) CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DISCUSS PROPERTY ACQUISITION ASSOCIATED WITH NORTHEAST TRUNK STORM SEWER PHASE 2 PROJECT Marc Sebora noted that the City Engineer asked that this closed session be tabled to allow additional time to speak with the landowner's representative. Motion by Stotts, second by Arndt, to table this item. Motion carried unanimously. �. MISCELLANEOUS Mayor Cook - Mayor Cook noted that on February 20 the Coalition of Greater Minnesota Cities is holding a legislative day. Mayor Cook also noted that Kent Exner, City Engineer, had distributed two transportation Resolutions for the Council to consider. These Resolutions urge the State legislature to develop a comprehensive transportation plan. Council Member Stotts noted he was not in support of the League's Resolution that identifies specific funding options and would rather have it read, "various funding options ". Motion by Stotts, second by Haugen, to approve the Resolutions with the amendment noted above. Motion carried unanimously. 12. ADJOURN Motion by Arndt, second by Stotts, to adjourn at 8:35 p.m. Motion carried unanimously. n U -J0.) Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, January 15, 2008, 7:00 AM Minutes • 1. CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky Felling, and LaVonne Hansen. Staff Present: Jean Ward and Judy Flemming. 2. MINUTES OF THE HRA BOARD MEETING ON DECEMBER 18, 2007 LaVonne Hansen moved to approve the Minutes as written. Becky Felling seconded and the motion carried unanimously. 3. FINANCIAL REPORTS Becky Felling moved to approve the Financials Reports and to pay incoming 2007 Invoices in January 2008. LaVonne Hansen seconded and the motion carried unanimously. 4. CONSIDERATION OF RESOLUTION #08 -01 HRA PERSONNEL POLICY, RESOLUTION #08 -02 SEXUAL HARASSMENT PREVENTION POLICY, RESOLUTION 408 -03 RESPECTFUL WORKPLACE POLICY, AND RESOLUTION #08 -04 PROGRAM FOR A DRUG FREE WORKPLACE a. LaVonne Hansen moved to approve Resolution #08 -01 HRA Personnel Policy. Becky Felling seconded and the motion carried unanim ously. b. Becky Felling moved to approve Resolution #08 -02 Sexual Harassment Prevention Policy. LaVonne Hansen seconded and the motion carried unanim ously. c. LaVonne Hansen moved to approve Resolution 408 -03 Respectful Workplace Policy. Becky Felling seconded and the motion carried unanimously. d. Becky Felling moved to approve Resolution #08 -04 Program for a Drug Free Workplace. LaVonne • Hansen seconded and the motion carried unanimously. 5. CONSIDERATION OF RESOLUTION #08-05,2008 MILEAGE REIMBURSEMENT RATE Becky Felling moved to approve Resolution 408 -05, 2008 Mileage reimbursement Rate. LaVonne Hansen seconded and the motion carried unanimously. 6. PARK TOWERS Jean Ward updated the Board on the Park Towers Energy Challenge. 7. FRANKLIN GROVE EXPANDED REHAB PROJECT UPDATE Becky moved to approve the EFG Kashuba Loan #8690 Contingent to Loan Review Committees. Casey seconded and the motion carried unanimously. 8. SCHOOL CONSTRUCTION UPDATE a. Casey Stotts moved to approve Diane Sorensen for Realtor Services to Sell the HIWSchool Construction House. Becky Felling seconded. LaVonne Hansen abstained. The motion passed. b. LaVonne moved to approve the execution of the MOU with the School District for the School Construction House. Casey Stotts seconded and the motion carried unanimously. c. Jean Ward reviewed the construction financing costs with the Board: MHFA 2% versus CB &T 5.25 %. Becky Felling moved to submit an application to MHFA for construction financing. LaVonne seconded and the motion carried unanimously. • 9. CONSIDERATION OF APPROVAL OF 2008 HOUSING COMMUNITY DEVELOPMENT PLAN January 15, 2008 Minutes Pagel of 2 (0( C�) LaVonne Hansen moved to approve the 2008 Housing Community Development Plan. Casey Stotts seconded and the motion carried unanimously. • 10. COMMUNICATIONS a. MHFA Approved Workforce CASA Application b. Jean will be putting in an application to MHFA for CFUF o, The HRA will not be doing MHFA HOME Rental Rehab Program 11. ADJOURNMENT There being no other business, Chairman Casey Stotts declared the meeting adjourned. • • January 15, 2008 Minutes Page 2 of 2 c0Co') 1 Recorded by Jean Ward, HRA Executive Director MINUTES • Parks, Recreation & Community Education Advisory Board January 7, 2008 Members present were: Deane Dietel, Bill Arndt, Lora Muilenburg, Beth Hepola, Mike Retterath, Mike Cannon and Keith Kamrath. Dolf Moon and Karen McKay were also present. The meeting was called to order at 5:19 pm. A motion was made by Bill Arndt and seconded by Deane Dietel to approve the minutes dated December 3, 2007. The board unanimously agreed. OLD BUSINESS Tour - The shelter in Drift Riders Park was completed by member volunteers in November. A dock would be a great feature in the park. Dolf will check with the fisheries division of the Department of Natural Resources (DNR), about possible financial assistance. NEW BUSINESS Dam Update — The City Council approved additional resources up to $100,000 to finish the dam project. The money will be coming out of the excess bond funds. The project was bid too close to the actual cost, generally projects are 5% over in case of change orders. • Underpass — The underpass requires an additional $50,000 coming from excess bond funds. The Minnesota Department of Transportation (MNDOT) was going to stake out the project, but City staff did it and didn't compensate themselves. Aquatic Center Discussion - The Mayor thought that excess bond funds could be used to match or apply as a down payment to upgrade the pool. The City has just over one million left in the excess bond funds for use at the City Council's discretion. The estimate to renovate the pool was S1.6 million in 2000, with inflation it could be $2 million by now. Other cities that have renovated their pool recently include Crystal and Glencoe. Crystal used excess bond funds with a taxpayer match. Glencoe funded their pool with excess bond funds and service group donations. Dolf will have financial models together for the February meeting that will include prices for passes, estimated attendance and revenue generated by attendance along with operation costs. Once the project is completed there is a possibility of needing additional staff for maintenance purposes. Lora questioned how the decision to move forward is made. Dolf responded that since the Parks, Recreation and Community Education Board is an advisory group the board would send a recommendation to the City Council. 0 (DCo.,) a MINUTES • PRCE Advisory Board January 7, 2008 Page two Fireman's Park Memorial — The Fire Department staff want to create a memorial to recognize volunteers. To help fund the project they may sell bricks with names and years served engraved on them. The park will be getting a facelift as part of the bridge installation. Lawrence has created three designs that have been presented to a small group. The newly formed Public Arts Commission will also review the design. Event Center Update — The Event Center recently purchased a dishwasher, china and silverware to serve 600 people. The Senior Advisory Board funded the items that could generate approximately $17,000 to $18,000 a year when rented. Rental fees will be divided by the Senior Advisory Board, the Event Center and the caterer. The Senior Advisory Board will recoup their investment; they continue to redirect their funds to Senior Activities. BOARD MEMBER 17FEMS The Gopher Campfire Sanctuary is looking differently with the water elevation down. City staff removed undesirable vegetation and stabilized the shoreline. A landscape design is being planned for a cost of $35,000- $40,000. Gopher Campfire will be seeking funds from the DNR for the project, the City is contributing $25,000. The fence around the sanctuary also needs to be addressed as Minnesota law requires fences enclosing wildlife to be eight feet high and it's currently six feet high. The meeting was adjourned at 6:00 pm by a motion made by Beth Hepola and seconded by Lora Muilenburg. The board unanimously agreed. klm • (0 W)a MINUTES • HUTCHINSON PLANNING COMMISSION Tuesday, January 15, 2008 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m. with the following members present: Chris Kovacic, Christie Rock, John Lofdahl, Jim Haugen, Mike Flaata, Farid Currimbhoy and Chairman Otteson. Absent: None Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer, Marc Sebora, City Attorney, Miles Seppelt, EDA Director and Bonnie Baumetz, Planning Coordinator PLEDGE OF ALLEGIANCE CONSENT AGENDA a) Consideration of Minutes dated December 18, 2007 Ms. Rock moved to approve the consent agenda as submitted. Seconded by Mr. Currimbhoy. The consent agenda was approved unanimously. • 4. PUBLIC HEARINGS a) REZONE PROPERTY FROM R -1 TO 1 -1 REQUESTED BY ECONOMIC DEVELOPMENT LOCATED AT 765 RAILROAD STREET S.E. Chairman Otteson opened the hearing at 5:37 p.m. with the reading of publication #7643 as published in the Hutchinson Leader on January 3, 2008. Ms. Bowers commented on the request and explained the history of the property annexation and the 78 acre site owned by the Hutchinson EDA. All properties are annexed into the City as R -1 (single family residential). The plan for the property is industrial. She explained industrial zoning would be consistent with the comprehensive plan and fit the needs of the future industrial development. The EDA has been working on the development of the property. She noted the following staff recommendations: 1. The rezoning would be consistent with the intent of the Comprehensive Plan and Zoning Ordinance, including the industrial land use guiding, adjacent industrial zoning, and the industrial nature of the area. 2. The property is proposed to be developed as industrial use. Rezoning would allow the proposed use to be developed in • conformance with the 1 -1 district. (G(C�) 3 Minutes Planning Commission — January 15, 2007 Page 2 • Mr. Seppelt, EDA Director, reported the EDA has hired SEH to give ideas on development of the property. He gave background on the plans for the industrial park and described the proposed low impact design for stormwater run -off. He explained there will be no storm sewer lines in the development to help reduce development costs. The preliminary lot layout is a mixture of lot sizes. Mr. Seppelt stated they are being as innovative as possible to develop an environmentally friendly site. Discussion followed on the proposed road to the north and acquiring property from Cenex and Hutch Iron and Metal. Mr. Seppelt explained the project and the proposed road right of way for an access road. Discussion followed on the future plans for the development. Mr. Seppelt stated the water must be looped from 5' Avenue on the north and sanitary sewer from the south. There may be some phasing of the development. The first phase will be the street, water and sewer. Mr. Seppelt has discussed the development idea with 3M and Kadelbach's, abutting property owners. Ms. Bowers explained this is only the first step. The platting process will follow. There was discussion on the name of the street and the development. Energy Parkway vs. Energy Park Drive were discussed. • Marc Telecky, 1180 Arch St., property owner, commented on the proposed industrial park. Comments included concern for the infrastructure costs, impact to existing properties and future plans, and questions on the vacancy rate for industrial properties. Discussion was held on the city's future development plans and cost of the infrastructure to serve the property. Mr. Seppelt provided additional details on the proposed industrial park and provided information on the industrial development market and stated that there is limited industrial park land available. Mr. Seppelt stated he has had discussions with the Hackbarth family on their property. The discussions were difficult and the property would be expensive to develop. There was no flexibility on the price. Mr. Exner commented on service to the Warrior property. He stated service to the Hackbarth property would come from Industrial Blvd. to the west by gravity. Ms. Bowers stated this is a typical rezoning request. There will be future discussion when the plat is reviewed. She explained the railroad property will be rezoned in the future. Mr. Marc Telecky voiced his concern with the development of this property and commented on orderly growth of the city. • Ucc�) Minutes Planning Commission — January 15, 2007 Page 3 Mr. Dave Telecky discussed an existing access agreement to the • property and problems that have occurred due to heavy truck traffic damaging their township road. Mr. Seppelt stated they want to be a good neighbor and would address this issue with the lessee of the EDA property. Mr. Haugen made a motion to close the hearing. Seconded by Ms. Rock the hearing closed at 6:19 p.m. Ms. Rock made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Flaata, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held January 22, 2008, in the Council Chambers at 5:30 p.m. b) PRELIMINARY AND FINAL PLAT OF GOEBEL'S SECOND ADDITION SUBMITTED BY HUTCHINSON ECONOMIC DEVELOPMENT Chairman Otteson opened the hearing at 6:20 p.m. with the reading of publication #7643 as published in the Hutchinson Leader on January 3, 2008. Ms. Bowers commented on the request and the vacation of the easements in 2007. She explained the EDA is proposing a spec building for the lot. She described the portion of the property to be platted and the property to be traded to Hutch Coop. She reported on the following Staff recommendations: • 1. Any relocation of utilities will be the applicant's responsibility. 2. Future development of the site will require review and approval of a site plan by the Planning Commission and City Council. 3. The remaining 1.74 acre portion of lot 5, Goebel's Addition, outside of the subject plat, must be combined with the Cenex Co -op property to the east. 4. Fees for future development will be determined by the subdivision ordinance and the current City's fee schedule in effect prior to construction. Engineering fees and sewer and water access fees will be based upon the site work necessary for the site and the specifics of the proposed use of the building to be constructed on the site. All required fees shall be paid prior to issuance of a building permit and prior to any construction on the site. The remaining portion to the east will be platted with the Hutch Co-op site. Mr. Seppelt stated the easterly property will be a trade for the street right of way property. Discussion of the easements to be platted with the Cenex property. Mr. Lofdahl made a motion to close the hearing. Seconded by Mr. Haugen the hearing closed at 6:28 p.m. Mr. Lofdahl made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Currimbhoy , the motion carried unanimously. This Item C�C��3 Minutes Planning Commission — January 15, 2007 Page 4 will be placed on the City Council consent agenda at their meeting held • January 22, 2008 in the Council Chambers at 5:30 p.m. c) STREET RIGHT OF WAY PLAT NO. 10 (ENERGY PARK DRIVE) SUBMITTED BY HUTCHINSON ECONOMIC DEVELOPMENT Chairman Otteson opened the hearing at 6:29 p.m. with the reading of publication #7643 as published in the Hutchinson Leader on January 3, 2008. Ms. Bowers explained the plat is a right of way plat. She suggested the Commissioners consider the name of the road in their recommendation. Staff reviewed the placement and width of the right of way which is 70 '. Ms. Bowers reported staff agreed with the name proposed. Discussion followed on crossing the railroad property in the future. Mr. Seppelt stated he will discuss this with the Rail Authority. Atty. Sebora commented on the possibility of establishing the access across the railroad property. Mr. Seppelt commented on the screening of the Hutch Iron and Metal property. Further discussion followed on the name of the street. Mr. Seppelt commented on the street name. Mr. Kovocic made a motion to close the hearing. Seconded by Ms. Rock • the hearing closed at 6:36 p.m. Mr. Haugen made a motion to table the item to the February meeting. Seconded by Mr. Lofdahl, the motion carried unanimously. 5. NEW BUSINESS a) WORK PLAN FOR 2008 Ms. Bowers commented on the 2008 work plan. She stated the Hwy 7 corridor study recommendations will be priority for 2008. She reported John Olson will be present to discuss updates to the Airport Zoning Ordinance. Other items will be to update the comprehensive plan, transportation plan, and park dedication. The work plan items will be in process as time permits. b) JOINT PLANNING COMMISSION AND CITY COUNCIL WORKSHOP Ms. Bowers asked the Planning Commissioners to think about dates they would be available for a joint meeting with the City Council. She suggested a meeting possibly in February before the next Planning Commission meeting. Ms. Bowers will talk to the Council on a date. Items to discuss will be the Hwy 7 impact on existing businesses. c) Mr. Haugen commented on the City Council discussion regarding truck • parking in residential neighborhoods and stated this will possibly go to the planning commission for review. (_Q(C")3 Minutes Planning Commission — January 15, 2007 Page 5 • d) Chairman Otteson commented on the January 25 Policy Governance all day meeting. e) Boards and Commissions can email one way information as a group. OLD BUSINESS COMMUNICATION FROM STAFF 8. ADJOURNMENT There being no further business the meeting adjourned at 6:55 p.m. • n LJ (, CG,)3 MINUTES • HUTCHINSON AREA JOINT PLANNING BOARD Wednesday, January 16, 2008 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present: Tom Wirt, Larry Karg, Grant Knutson, Robert Anderson, Jim Lauer and Chairman Arndt. Absent: None Also present: Larry Gasow, McLeod County Zoning Administrator, Marc Telecky, McLeod County Assistant Zoning Administrator, Marc Sebora, City Attorney, Roger Berggren, McLeod County Environmentalist, and Bonnie Baumetz, Planning Coordinator APPROVAL OF MINUTES a) Consideration of Minutes dated November 21, 2007 Mr. Anderson made a motion to approve the minutes of November 21, 2007. Seconded by Mr. Knutson. The motion carried unanimously. 3. PUBLIC HEARINGS • a) AMENDMENT TO ZONING ORDINANCE SECTION 15, FEEDLOT REGULATIONS, REQUESTED BY SKYVIEW DAIRY, DARYL LUTHENS, OWNER Chairman Arndt opened the hearing at 5:53 p.m. with the reading of publication #7644 published in the Hutchinson Leader on Thursday, January 3, 2008. Mr. Gasow commented on the request to add language to the Zoning Ordinance to allow expansion of a feedlot in the Joint Planning area. He explained the request by Mr. Luthens to expand his feedlot. He stated with this proposed ordinance change, Mr. Luthens would be allowed to make a permit application for another feedlot expansion by conditional use permit at his current feedlot site. He explained the present ordinance regulating feedlots in the Joint Planning Area. He also stated the existing feedlot meets MPCA feedlot regulations. Mr. Gasow stated staff does not oppose the request based on the history and timelines of the previous permitting process of this feedlot. The Board would not lose control because of the need for a conditional use permit. This change affects a small area. Mr. Berggren, commented on the number of animal units permitted in the Joint Planning Area. He explained that there are possibly less animal units in reality. Discussion followed on the problem with writing an ordinance for one feedlot. It was suggested to change the ordinance to allow over 400 animal units for all • feedlots to make the rule uniform in the Joint Planning Area. Mr. Knutson (Oca)y Minutes Joint Planning Board — January 16, 2008 Page 2 explained, in the beginning, the ordinance was to discourage new feedlots in the • Joint Planning Area. Discussion followed on the option of omitting the no feedlots shall exceed 400 animal units. Mr. Berggren explained MPCA does look at the well head protection area in granting a feedlot expansion. Discussion followed on the Joint Planning boundary. There was further discussion regarding changing the ordinance for one feedlot. Mr. Berggren explained a feedlot can expand if they meet the setbacks from residential developments. There was discussion on the City of Hutchinson's view of the ordinance change Randy Peterson, Hassan Valley Twp, asked where does this feedlot growth end? Will Skyview Dairy get larger after this? He has concems regarding the township roads getting heavy use. Mr. Knutson explained taxes will be more for the feedlot than a single family home. There was discussion regarding gravel pit truck traffic on township roads. Brandon Luthens, Skyview Dairy, addressed Mr. Peterson's concems with the traffic on the township roads. He explained the improvements the dairy has made to decrease traffic on the township roads. The entire family is involved in the family business which is five families. Mr. Knutson asked about the proposed digester. Steve Reiner, Hassan Valley Twp. supervisor, stated he receives more complaints on the roads than the smells. The township struggles with the road issues. • Mr. Lauer moved to close the hearing. Seconded by Mr. Knutson. The hearing closed at 6:31 p.m. Mr. Wirt made a motion to delete number (1) in Subdivision 6, Section 15, Joint Planning Ordinance. Seconded by Mr. Lauer. Mr. Gasow stated he was opposed to the proposed language change of Mr. Wirt and Mr. Lauer. He explained the Luthen's expansion would be allowed in the county outside of the Joint Planning Area. He stated if a feedlot meets the conditions the conditional use permit must be approved. The setback issues could be a problem for residential developments. Mr. Telecky commented on similar issues in the State. He would disagree with the Board changing the proposed amendment. Mr. Knutson stated he wants to make sure the City of Hutchinson is protected. Atty. Sebora stated the County attomey must enforce the ordinance. He stated the motion is a good solution to a difficult situation for equality to feedlots. The motion carried unanimously. Mr. Gasow stated this item would be forwarded to the County Board and placed on their agenda, February 5th, 2008, at 10:00 a.m. b) CONDITIONAL USE PERMIT TO ALLOW AUTOMOBILE DEALERSHIP AND IMPOUND LOT TO BE LOCATED AT 16355 HWY 7 EAST, HUTCHINSON TWP., REQUESTED BY GORDON EVENSON Chairman Arndt opened the hearing at 5:38 p.m. with the reading of publication # 7644 published in the Hutchinson Leader on Thursday, January 3, 2008 Mr. Gasow commented on the request for a conditional use permit to allow • operation of a used car dealership with a vehicle impound lot and office at 16355 Hwy 7 East. The applicant proposes to move his towing business to the site and co Ca)q Minutes Joint Planning Board — January 16, 2008 Page 3 construct a 75' X 100' fenced impound area on the property. Minor auto repair is • proposed to prepare vehicles prior to sale. The concern with outdoor storage is the appearance of the property and potential impacts to adjacent properties. For this property, the appearance and visibility from Hwy 7 is a concern. The applicant proposes to screen the impound lot with a 6 -foot high wood fence. Staff recommends limiting the number of vehicles for sale to 20. The applicant has requested 30 vehicles. Future consideration could be given to expand the number based upon more detailed information provided by the applicant and subject to meeting conditional use permit standards with no extra fees. Staff recommends approval of the request with the following recommendations: 1. The number of used vehicles for display on the site shall be limited to the number that can be maintained in a 9 x 18 parking stall with an adequate drive aisle, with a maximum of 20 vehicles. The applicant may apply to expand the number based upon detailed site layout information to be provided by the applicant in the future and subject to meeting the standards for a conditional use permit. 2. The impound lot shall be located and indicated on the site plan with a 6- foot high wood fence completely enclosing the impound lot. Impounded vehicles shall not be stored outside the fence. 3. Any lighting will be directed away from the highway and not be intrusive to passing motorists or adjacent properties. 4. Any signage related to the business must meet the County and Joint Planning Ordinance. • 5. The drainage and utility easements shall remain clear to facilitate drainage and shall not be paved. 6. The storage and disposal of hazardous materials from damaged vehicles shall comply with State and Federal regulations. 7. If floor drains are used with interior storage of vehicles, a conforming septic system shall be designed and pumping agreement be created in accordance with ISTS Rules. Discussion followed on the placement of display areas and number of vehicles. Mr. Evenson stated he would place the "for sale" vehicles closer to the pond and leave the front area grass. There is a graveled area to the south of the proposed sales lot. He will occupy the front 1/3 of the building. There was discussion regarding the house on the property. Mr. Evenson stated the owner's employee lives in the house and is cooperative with the proposed use. Mr. Evenson is planning on remaining at this location for a long period of time. Mr. Wirt moved to close the hearing. Seconded by Mr. Anderson. The hearing closed at 5:50 p.m. Mr. Anderson made a motion to approve the request with the seven recommendations. Seconded by Mr. Wirt, with an amendment to the motion to include: proof of an approved septic for the house must be provided. Mr. Telecky stated the house was not originally constructed for residential use it was originally intended for an office. The septic was not put in for a residential use. Mr. Wirt agreed to seconding the motion with the seven recommendations. Mr. Berggren stated he would research the septic. He explained the septic was for an office use not a home. The motion carried unanimously. Mr. Gasow stated • bC0.),A Minutes Joint Planning Board - January 16, 2008 Page 4 this item would be forwarded to the County Board and placed on their agenda, • February 5, 2008, at 10:00 a.m. 4. NEW BUSINESS a) FINAL PLAT OF RAETHER ADDITION LOCATED IN HUTCHINSON TWP. SUBMITTED BY KON AND DIANE SORENSEN Mr. Telecky commented on the request and explained the plat has been through the sketch and preliminary plat process. This is a one lot final plat 3.65 acres in size and located in Section 29, Hutchinson Township. The existing land use is agricultural. The title opinion has been submitted to the McLeod County Attorney for review. He has reviewed and approved the title opinion. Staff recommends approval. All the platting requirements of Minnesota Statute 505 and the McLeod County Subdivision Ordinance have been met. Mr. Wirt made a motion to approve the request. Seconded by Mr. Lauer, the motion carried unanimously. Mr. Telecky stated this item would be forwarded to the County Board and placed on their agenda, January 22, 2008. 5. OLD BUSINESS • 6. COMMUNICATION FROM STAFF 7. ADJOURNMENT There being no further business the meeting adjourned at 6:43 p.m. f� (0 Cc.)1� RESOLUTION NO. 13352 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR 4 — Hydro Walk mowers lease 518,000 over 3 yr Replacement lease Park Yes — 3 year lease L & P Supply 6 e following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Transmission — $23,260 Repairs to pay loader Street Yes St Joseph Equipment Inc. Central Garage 7499 gal Bio Diesel $20,966 MnDot, County & City HATS YES Cennex vehicle use Date Approved: February 26, 2008 Motion Made By: Seconded By: Resolution submitted for Council action by: Kenneth B. Merrill Finance Director (_0Cb> 0 RESOLUTION NO. 13353 RESOLUTION TO SELL SURPLUS PROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property; and, • • WHEREAS, the Hutchinson City Code provides, pursuant to Section 91.42, for public sale of surplus property; THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: The Hutchinson City Council hereby approves the sale at auction of surplus items identified on Exhibit A. Approved by the City Council this 26` day of February, 2008. Steven W. Cook, Mayor ATTEST: Gary D. Plotz, City Administrator ('0 Cb�Z 0 MEMO TO: Mayor and council FROM: Doug Johnson Creekside Manager DATE: 2/14/08 RE: Requesting the approval for the sale of surplus equipment Creekside over the past year has taken inventory of equipment at the facility and deemed that we have a surplus of some curtain pieces of equipment that are no longer used in our day to day processes due to more efficient equipment or a more economical means of operations. Staff is asking for your approval of a resolution to sell the following pieces of equipment. 1. Bivetech compost screener 2. Semi mounted forklift 3. Scarab debagger 4. Wildcat windrow turner • 5. Grapple bucket for front end loader — Thank you for your consideration of this request. Doug Johnson Creekside compost Manager • (-Qcb >3 ORDINANCE NO. 08-0493 • AN ORDINANCE ESTABLISHING A CREEKSIDE ORGANICS PROCESSING FACILITY ADVISORY BOARD §31.32 ORGANICS PROCESSING FACILITY ADVISORY BOARD (A) Establishment. (1) A Creekside Organics Processing Facility Advisory Board is hereby established. (B) Purpose. The purpose of the Creekside Organics Processing Facility Advisory Board shall include but is not limited to: (1) Advising the City Council on topics concerning the operation of any city-owned organics processing facility or program; (2) Providing input to City staff and the City Council as to the continued use and environmental- friendly manufacturing of compost and other organic products reselling from what would otherwise be unused waste materials; (3) Promoting the use and marketing of compost and other organic products by industry, • public entities and individuals; (4) Acting as a liaison between the City of Hutchinson and those neighboring any process facility to address questions or concerns about Creekside organic processing facility operations; (C) Appointment and Board Composition (1) The Board shall be composed of five members. The members shall include two City Council Members and three citizen members. The City Council Members shall serve one year terms and shall be appointed or reappointed annually by the Mayor subject to ratification by the City Council. Citizen member positions shall be designated as "Position 1", "Position 2" and "Position 3 ". The initial appointment for Position 1 shall be for one year; Position 2 for two years, and Position 3 for three years. Thereafter, citizen members shall be appointed for three - year terms. Citizen members may serve a maximum of two terms or six years, whichever is less. Persons appointed to fill vacant Board positions shall be deemed to be completing his or her predecessor's unexpired term. The City Administrator and Compost Facility Manager shall be ex- officio members. Ll (DC b) 3 (D) Duties. • (1) The Creekside Organics Processing Facility Board shall act in an advisory capacity to the City Council for the City and may make recommendations to the City Council regarding organics processing. Adopted by the City Council this 11' day of March, 2008. ATTEST: Mayor Steven W. Cook Gary D. Plotz, City Administrator I' 1 U n U 6 (0S Ordinance No. 08 -0494 • Publication No. AN ORDINANCE REPEALING HUTCHINSON CITY CODE SECTION 31.30 — TELECOMMUNICATIONS COMMISSION WHEREAS, on March 22, 1994, the Hutchinson City Council established a standing Telecommunications Commission in Ordinance No. 94 -106; and, WHEREAS, the purpose of the Telecommunications Commission was to act in an advisory capacity to the City Council for the city and make recommendations to the City Council on issues regarding cable television and telecommunication services within the city limits; and, WHEREAS, the Telecommunications Commission has met infrequently since it was established in 1994; and, WHEREAS, if necessary, an ad hoc Telecommunications Committee could be created to work on short-term projects; and, WHEREAS, an ad hoc Telecommunications Committee would facilitate getting volunteer committee members, make better use of committee members time and would be a • better use of City resources, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, THAT Hutchinson City Code Section 31.30 is hereby repealed and the Telecommunications Commission is hereby abolished. Adopted by the City Council this 11 day of March, 2008. Attest: Gary D. Plotz, City Administrator Steven W. Cook, Mayor • (_o( b)� • MEMORANDUM DATE: February 20, 2008 for the February 26, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: CONDITIONAL USE PERMIT TO ALLOW FIVE 8 -UNIT BUILDINGS WITH GARAGES UNDER 400 SQ. FT. IN THE RAVENWOOD CONDO PLAT, REQUESTED BY ROGER DERRICK, COTTAGE HOMESTEADS Background: The applicant is proposing to complete the remaining phase of the Ravenwood Condo plat. A conditional use permit was approved in 2002 to allow up to 6 -unit buildings with a maximum of 64 units. This request is to construct five 8 -unit buildings, which would provide two additional units within the existing building footprints, for a total of 66 units. A conditional use permit is required for 3 to 8 unit buildings in the R -3 zoning district. The applicant is also requesting a conditional use permit to construct garages that are less than the required 400 sq. ft. Additional information is contained in the attached Planning Commission staff report and attachments. • Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their February 19, 2008, meeting. Two letters were received from neighboring property owners with concerns regarding the development (see attached letters). The letters were provided to the applicant before the meeting so the concerns could be addressed. The applicant also met with several neighbors prior to the meeting to discuss their concerns. There were several property owners present at the meeting, however only one resident spoke at the public hearing. The concems stated were the water shut -off valves extending above the ground and the lawn sprinkling system being installed incorrectly. The City Engineer stated the water shutoffs are private and are the developer's responsibility to correct. The Commission asked the applicant to address some of the neighbors concerns. The applicant presented information about the deed restrictions on age and the senior housing market. He stated the exterior of the buildings will look the same as the existing condos and 20 guest parking spaces will be provided. The applicant said no parking is allowed on the private streets, but guests can park on the public streets and in the proposed guest parking spaces in the southerly half. The Commission discussed the requirements from when the development was approved compared to the current requirements. After discussion the conditions, the Commission recommended approval. Recommendation: • The Planning Commission unanimously recommended approval of the conditional use permit with the findings and conditions in the attached resolution. U Cc >\ RESOLUTION NO. 13354 • RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF FIVE 8 -UNIT BUILDINGS WITH GARAGES UNDER 400 SQ. FT. LOCATED IN THE RAVENWOOD CONDO PLAT REQUESTED BY ROGER DERRICK Whereas, Roger Derrick, Cottage Homesteads, applicant, has requested approval of a conditional use permit to allow construction of five 8 -unit buildings with garages under 400 sq. ft. located in the Ravenwood Condo plat with the following legal description: Part of Lot 1 FULL LEGAL DESCRIPTION: Lot 1, Block 1, Ravenwood, according to the recorded plat thereof, McLeod County, Minnesota, except that part of said Lot 1 described as follows: Commencing at the northeast comer of said Lot 1; thence South 89 degrees 50 minutes 38 seconds West, along the north line of said Lot I a distance of 279.00 feet to the point of beginning of the land to be described; thence South 0 degrees 09 minutes 22 seconds East 175.34 feet; thence South 89 degrees 50 minutes 38 seconds West 100.56 feet; thence South 74 degrees 04 minutes 44 seconds West 57.84 feet to the westerly line of said Lot 1; thence North 15 degrees 55 minutes 16 seconds West, along said westerly line of Lot 1 a distance of 61.56 feet; thence northerly, along said westerly line of Lot 1 a distance of 144.72 feet along a tangential curve concave to the east, said curve has a radius of 270.100 feet and a central angle of 30 degrees 42 minutes 40 seconds, to the northwesterly corner of said Lot 1; thence easterly, along the northerly line of said Lot 1 a distance of 118.91 feet along a nontangential curve concave to the north, said curve has a radius of 630.55 feet, a central angle of 10 degrees 48 minutes 18 seconds and a chord bearing of South 84 degrees 45 minutes 13 seconds East; thence north 89 degrees 50 minutes 38 seconds Fast, along said northerly line of Lot 1, tangent to said curve 55.76 feet to the point of beginning. Also except that part of said Lot 1 described as follows: Commencing at the northeast comer of said Lot • 1; thence South 89 degrees 50 minutes 38 seconds West, along the north line of said Lot 1 a distance of 136.65 feet to the point of beginning of the land to be described; thence continuing South 89 degrees 50 minutes 38 seconds West, along the north line 142.35 feet; thence South 0 degrees 09 minutes 22 seconds East 175.34 feet; thence North 89 degrees 50 minutes 38 seconds East 142.35 feet; thence North 0 degrees 09 minutes 22 seconds West 175.34 feet to the point of beginning. Also except that part of said Lot I described as follows: Beginning at the northeast comer of said Lot 1; thence South 89 degrees 50 minutes 38 seconds West, along the north line of said Lot 1 a distance of 136.65 feet; thence South 0 degrees 09 minutes 22 seconds East 175.34 feet; thence North 89 degrees 50 minutes 38 seconds East 146.86 feet to the easterly line of said Lot 1; thence North 11 degrees 09 minutes 59 seconds West, along said easterly line 31.27 feet; thence northerly, along said easterly line, 44.20 feet along a tangential curve concave to the east, said curve has a radius of 230.00 feet and a central angle of I1 degrees 00 minutes 37 seconds; thence North 0 degrees 09 minutes 22 seconds West, tangent to said curve, along said easterly line 100.72 feet to the point of beginning. Also except that part of said Lot 1 described as follows: Commencing at the northeast corner of said Lot 1; thence South 0 degrees 09 minutes 22 seconds East, along the east line of said Lot 1 a distance of 100.72 feet; thence southerly, along said easterly line, 44.20 feet along a tangential curve concave to the east, said curve has a radius of 230.00 feet and a central angle of 11 degrees 00 minutes 37 seconds; thence South 1 I degrees 09 minutes 59 seconds East, tangent to said curve, 31.27 feet; thence South 89 degrees 50 minutes 38 seconds West 133.86 feet to the point of beginning of the land to be described; thence continuing South 89 degrees 50 minutes 38 seconds West 255.90 feet; thence South 74 degrees 04 minutes 44 seconds 57.84 feet, to the westerly line of said Lot 1; thence South 15 degrees 55 minutes 16 seconds East, along said westerly line 163.45 feet; thence North 74 degrees 04 minutes 44 seconds East • 72.43 feet; thence North 89 degrees 50 minutes 38 seconds East 197.45 feet; thence North 0 degrees 09 minutes 22 seconds West 153.34 feet to the point of beginning. CG> Resolution #13354 City Council — February 26, 2008 8 — unit buildings in Ravenwood Condo Plat Page 2 • Also except that part of said Lot 1 described as follows: Commencing at the northeast comer of said Lot 1; thence South 0 degrees 09 minutes 22 seconds East, along the east line of said Lot 1 a distance of 100.72 feet; thence southerly, along said easterly line, 44.20 feet along a tangential curve concave to the east, said curve has a radius of 230.00 feet and a central angle of 11 degrees 00 minutes 37 seconds; thence South 11 degrees 09 minutes 59 seconds East, tangent to said curve, 31.27 feet to the point of beginning of the land to be described; thence South 89 degrees 50 minutes 38 seconds West 133.86 feet; thence South 0 degrees 09 minutes 22 seconds east 153.34 feet; thence North 89 degrees 50 minutes 38 seconds East 163.70 feet to said east line of Lot 1; thence North 11 degrees 09 minutes 59 seconds West, along said east line 156.21 feet to the point of beginning. Whereas, the Planning Commission held a public hearing on the request on February 19, and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: E • 1. Guest parking shall be constructed as identified on the site plan before a certificate of occupancy will be allowed for the first unit. A minimum of 20 spaces is required to be constructed in the southerly phase. 2. The applicant shall construct the parking spaces that were required for the northerly units before a certificate of occupancy will be issued for the first unit. 3. No parking is allowed on the private streets. Placement of no parking signs is required. 4. A certified survey identifying existing and proposed elevations is required with the building permit application to demonstrate positive drainage for each structure. Approval of the City Engineer is required prior to building permit issuance. 5. Easements for utility access between buildings must be addressed and provided as required. 6. Fire sprinkling is encouraged and may be required upon building permit review 7. The water meters shall be placed in an accessible area. 8. Parkland fees will be $135.00 per unit and collected with the building plan fee. 9. Sewer and water access charges per unit will be collected with the building permit fee. 10. Electric Territory fees will be $800 per unit. 11. Provide a Knox Box for emergency access to units. 12. Subdivider's agreement addendum shall be executed prior to commencing construction on the additional units that specifies the above requirements and addresses changes required due to the additional units, such as assessments. 13. The City reserves the right, as with all development, to withhold permitting, if progress is not made on the identified development issues identified above and by residents. Adopted by the City Council this 26" day of February, 2008. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor l_ll (C) DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Plannin Commission From: Brad Emans, Doll" Moon, Dave Hunstad, Miles Seppelt, Lee Miller, Jean Word, Jud Flenlffm'n John Webster, John Olson., Lenn Rutled K Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gar Plot, Ken Merrill, Jim Popp, Dan Flatten, Dick Na Rebecca Bowers and Bonnie Bau z ( Persons in attendance at Plannin Staff Meetin In bold) Date: February 12, 2008, for Februar 19, 2008, Plannin Commission Meetin V Application.- Conditional Use Permit to allow five 8-unit buildin and g ara g es less than 400 s ft in the Ravenwood Condo Plat Applicant: Ro Derrick, Cotta Homesteads at in Pointe LLC CONDITIONAL USE PERMIT The applicant is proposin to complete the remainin phase of the Ravenwood Condo plat, which is identified as the subject site below. A conditional, use permit was approved in 2002 to allow up to 6-unit buildin with a maximum of 64 units. Thl'S re is to cons five 8-urilt buildin which would provide two additional units within the existin buildin footpriints, for a total of 66 units. See attached narrative for additional details. A conditional use permit is re for 3 to 8 unit buildin in the R-3 zon-in g district. The applicant is also re a conditional use permit to construct g ara g es that are less than the re 400 s ft. Conditional Use Permit Ravenwood Condo Plat — Roger Derrick Page 2 Zoning History: The Ravenwood development has had a number of land use actions over the years. In 1998, the City Council approved a rezoning to R -3, a preliminary plat, and a conditional use permit to allow eleven 4 -unit buildings on the subject site. At the same time, the rezoning included a single family area of the plat and an area zoned R-4 (High density multiple family). In 1998, a conditional use permit was approved to allow the 4 -unit buildings in the R -3 area and 24 -unit buildings in the R4 area. The final plat was approved in 1999. The R-4 area was later rezoned to R -3 PDD to allow for single family development. In 2002, a conditional use permit was approved to allow 5 to 6 unit buildings in the R -3 district with a maximum of 64 units (refer to the attachments for clarification) Analysis: The applicant is requesting a conditional use permit to allow 5 -8 unit buildings to be constructed, instead of the up to 6 unit buildings that were approved in 2002, which would add two units. The proposed buildings are one -level condos, with both one and two bedroom models, and single stall garages. Smaller units are proposed to allow more units to be constructed within the same footprint (refer to attached floorplans and narrative). The applicant proposes to market the units to seniors and states that there is a market for this type of housing in the area. This development requires a condo plat, which will be recorded after the building is completed. The grading, streets and utilities were completed with the first phase. • The applicant is also requesting a conditional use permit to allow 240 sq. ft, garages, where 400 sq. ft. is the minimum allowed. The proposed garages would be 12' wide, which is 2' wider than the garages constructed on the existing condo units to the north, which were approved at less than 400 sq. ft. l0(C) GENERAL INFORMATION Existing Zoning: R -3 (Medium to High Density Residential District) Property Location: A part of Lot 1, Block 1, Ravenwood (1073 Blackbird TR SW) Lot Size: 6.2 acres ( Ravenwood Condos) Existing Land Use: North half: developed with condos; South half: Vacant Adjacent Land Use And Zoning: R -2 and R3 PD Single and two family homes Comprehensive Land Use Plan: Mixed use residential (Overall density of 5 -18 units per acres) Applicable Regulations: Section 154.058, City Code Transportation: Bluejay Drive SW and Blackhawk Drive SW. East/west roads are private. Parking: 2 spaces plus .5 space for visitors is required by city code. The applicant has identified 20 guest spaces for the second phase, which would meet requirements for 40 units. In the staff report for the 2002 CUP, it states that the applicant requested an allowance to have one enclosed garage space for two of the six units. It appears that no guest parking was constructed by the applicant for the northerly units. The lack of parking has been noted as an issue by residents in • the northerly half. Staff has added a condition regarding construction of the required parking. Zoning History: The Ravenwood development has had a number of land use actions over the years. In 1998, the City Council approved a rezoning to R -3, a preliminary plat, and a conditional use permit to allow eleven 4 -unit buildings on the subject site. At the same time, the rezoning included a single family area of the plat and an area zoned R-4 (High density multiple family). In 1998, a conditional use permit was approved to allow the 4 -unit buildings in the R -3 area and 24 -unit buildings in the R4 area. The final plat was approved in 1999. The R-4 area was later rezoned to R -3 PDD to allow for single family development. In 2002, a conditional use permit was approved to allow 5 to 6 unit buildings in the R -3 district with a maximum of 64 units (refer to the attachments for clarification) Analysis: The applicant is requesting a conditional use permit to allow 5 -8 unit buildings to be constructed, instead of the up to 6 unit buildings that were approved in 2002, which would add two units. The proposed buildings are one -level condos, with both one and two bedroom models, and single stall garages. Smaller units are proposed to allow more units to be constructed within the same footprint (refer to attached floorplans and narrative). The applicant proposes to market the units to seniors and states that there is a market for this type of housing in the area. This development requires a condo plat, which will be recorded after the building is completed. The grading, streets and utilities were completed with the first phase. • The applicant is also requesting a conditional use permit to allow 240 sq. ft, garages, where 400 sq. ft. is the minimum allowed. The proposed garages would be 12' wide, which is 2' wider than the garages constructed on the existing condo units to the north, which were approved at less than 400 sq. ft. l0(C) Conditional Use Permit Ravenwood Condo Plat —Roger Derrick Page 3 • The Comprehensive Plan identifies the property as "Mixed use residential ", which sets an overall density of 5 -18 units per acre. The proposal to increase the density from 64 to 66 units would result in an increase from 10.3 to 10.6 dwelling units per acre, which is within density guidelines. The proposed 66 total units on the 6.2 acre condo site would result in 4,096 square feet per unit. The minimum lot area required per unit is 4,200 sq. ft, however a deduction of 400 sq. feet per unit is allowed for 8 -unit structures such as the proposed. Therefore, the proposal would meet lot area requirements. During the staff review meeting, a number of items were discussed. Because the units will be primarily senior units, staff recommends that a Knox Box should be placed on the building with a master key for emergencies. Sprinkling of the building is recommended and may be required upon building permit review. Easements for utility access between buildings was also discussed. Additional information is needed from the applicant regarding plans for utility services. Placement of the water meter in an accessible area was discussed. Regarding requirements for tree planting escrow, staff researched the subdivision agreement and subdivision regulations required at the time of platting the Ravenwood Condo development (1998) and found that no trees escrows were required at that time. Two letters were received from residents in the existing condos stating several concerns about the proposal and unaddressed development issues. The letters are attached and have been forwarded to the applicant to address at the meeting. Staff would recommend approval of the request with the following recommendations: 1. Guest parking shall be constructed as identified on the site plan before a certificate of occupancy will be allowed for the first unit. A minimum of 20 spaces is required to be constructed in the southerly phase. • 2. The applicant shall construct the parking spaces that were required for the northerly units before a certificate of occupancy will be issued for the first unit. 3. No parking is allowed on the private streets. Placement of no parking signs is required. 4. A certified survey identifying existing and proposed elevations is required with the building permit application to demonstrate positive drainage for each structure. Approval of the City Engineer is required prior to building permit issuance. 5. Easements for utility access between buildings must be addressed and provided as required. 6. Fire sprinkling is encouraged and may be required upon building permit review 7. The water meters shall be placed in an accessible area. 8. Parkland fees will be $135.00 per unit and collected with the building plan fee. 9. Sewer and water access charges per unit will be collected with the building permit fee. 10. Electric Territory fees will be $800 per unit. 11. Provide a Knox Box for emergency access to units. 12. Subdivider's agreement addendum shall be executed prior to commencing construction on the additional units that specifies the above requirements and addresses changes required due to the additional units, such as assessments. 13. The City reserves the right, as with all development, to withhold permitting, if progress is not made on the identified development issues identified above and by residents. Cc: Roger Derrick, Cottage Homesteads at Kings Pointe, LLC, 7300 Metro Blvd., Ste 360, Edina MN 55439 0 (_ (Ll 1 Conditional use permit City Council — February 26, 2008 8 — unit buildings in Ravenwood Condo Page 3 • 8. Parkland fees will be $135.00 per unit and collected with the building plan fee. 9. Sewer and water access charges per unit will be collected with the building permit fee. 10. Electric Territory fees will be $800 per unit. 11. Provide a Knox Box for emergency access to units. 12. Subdivider's agreement addendum shall be executed prior to commencing construction on the additional units that specifies the above requirements and addresses changes required due to the additional units, such as assessments. 13. The City reserves the right, as with all development, to withhold permitting, if progress is not made on the identified development issues identified above and by residents. Adopted by the City Council this 26" day of February, 2008- ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor C� i C (,) l RAVENWOOD NARRATIVE We are re a conditional use perrm"t to build 40 one-level units for senior citizens, consistin of 5, ei buildin The Rav err wood development was planned for a total. of 11 buildin Six buildin have been completed, and the remainin five are to 'be built. On June 18, 2002, a conditional usepermil was approved to construct a total of 64 units, consistin of five- or six -unfit dwellin We are askin that the remainin five buildin be ei dwellin and that the total allowed its be increased from 64 to 66. Here is a break-down of the CUP as approved Fn 2.002, and the propert as built With our re CUP as approved in 20026- One 4-u rill buildin .4 units- Ten 6-unit buildings 60 its I I buildin 64 uAts As built and re Four 4-unit buildin 16 nits Two 5-unit buildin 10 Units Five 8-unit bulls- 40 units I I buildin 66 uru-ts Because of the down to in the real estate market, sem*ors have had a problem nettin an amount from the sale of their homes to bu existin town house units. There doesn't seem to be an for-sale or renal one-level townhouse t units that are currentl val a dable at pnkes that the can afford. We believe we can build two-bedroom units with an attached ara- that will sell in the $114,000.00 to $119,900.00 ran One-bedroom desi would sell, for under $100,000.00. We are askin for a conditional use permit for 40 units, which is a total of two units more than the existin CUP ( 66 its versus 64 units fin .l l , the land surroundin our development was zoned for hi uses. It has since been developed pn*man* lv as sin famil so the overall densit of the area will be wa below theon' approved land use February, 8, 2008 C X098 �pf, ml Farr Hutchinson Planning Commission 111 Hassan Street SE Hutchinson, MN 55350 Dear Planning Commission Members: Due to my inability to attend the public hearing on 02/19/2008 concerning the CUP requested by Mr. Roger Derrick, I am sending this letter to address my concerns. On Friday, February 8th, my wife and I visited Bonnie Baumetz to obtain the preexisting facts. We were dismayed to learn that a previous CUP allowing 64 total units in the Ravenwood Condominium Associa- tion was already in place. All marketing materials and drawings presented by CHOA to the present homeowners indicated a total of 46. Since their option for 64 units already exists, I guess 2 more units are a moot point. However, I still have major concerns (as do several other homeowners that have contacted me) about the density of 5 eight unit buildings and what that means to the Association as a whole. 1. Parking..... This is already an issue in the present construction containing only 26 units. 2. Extremely narrow streets.... presently White Owl has no "no parking" signs. 3. Will all new construction "look like" and nicely blend with present buildings? 4. Will this housing be for "seniors" 55 and over? Just last fall Cottage Homesteads of Amer- ica went against the very by -laws they drafted and sold an existing unit to an individual in their thirties. 5. Who will pay the monthly association dues ($144 per month) on the 8 units in any con- -00 structed (yet unsold) building or buildings when they require snow removal, mowing, water- ing etc. It has been difficult to get CHOA to remain current on their present obligations for the 2 units that remain unsold in the existing construction. 6. The additional traffic 40 more units will bring to already narrow, constricted streets. 7. The association is already bogged down by 2 unsold units, 2 resales and 1 foreclosure. There is no "model" or active marketing for the 2 unsold units owned by CHOA. 8- Will the projected low price of proposed units drag down the value of the existing units? 9. It has been difficult to get CHOA to rectify or complete certain obligations in the exist- ing property. Will they fulfill their promises for the proposed addition? There are several water shut -offs on Ravenwood property that protrude as much as a foot out of the ground. The city says it's the developer's responsibility and the developer says it is the city's re- sponsibility. Can someone give us a definitive answer by looking back to the original plan? There is also a large conduit sticking out of the ground at the end of the street along Blue Jay Drive. The rumor is that is was suppose to be a streetlight. Can anyone clarify that? I realize there is no turning back on the previously granted CUP, however, I wonder if certain stipulations can be placed on the granting of the current request by Mr. Derrick. • • I . Incorporation of extra parking areas in proposed new construction that would be available for use by all 66 units. 2. Installation of "no parking" signs on White Owl and "no parking" signs on any additional streets impacted by new construction. 3. Written and documented assurance that proposed additional units would be sold (and not rented) to individuals at least 55 and up. 4. That CHOA completes any obligation they have concerning the existing properties. (If, in fact, they are responsible for lowering water shut -offs and completing a street fight) Thank you for your consideration. Sincerely, Russ Borgendale President/Ravenwood Condominium Association 0 G\ We have a few concerns over the planning commission granting permission for Cottage Homesteads to erect five 8 unit buildings in the Ravenwood Condo Plat The existing buildings have side yards where it is possible to place the snow that is removed from the driveways , patios and the private interior roads. Reviewing the proposed lay out for the 8 unit buildings that existing side yard would now be needed for off street parking. The off street parking will be badly needed as most families have two cars and the narrow private streets do not allow for much street parking. To haul snow to another location our present contract calls for $102.00 per hour for a pay loader and $70.00 per hour for trucks in addition to the normal charge for clearing snow. This would provide a real financial burden on an Association that is always strapped for funds. Our second concern is that allowing smaller garages would mean that garbage cans would need to be left outside at all times and that is against regulations and would not make for an attractive appearance. When we purchased here and as late as the last annual meeting all of the information we received was based on the entire number of units in Ravenwood would be 46 units. This was the plat we were given when we bought and at no time have we been informed of plans to build five more eight unit buildings, possibly making our total 86. Cottage has been very slow to complete outside work and inside warranty work in Ravenwood. Almost all of the water connections in the existing yards are many inches above the grass and makes mowing difficult and the chance of hitting them another concern of the association. A couple of the units have been waiting for inside warranty work for more than a year. We appreciate your attention to the problems listed. We will be in Arizona for a few weeks and cannot attend the meeting in person. Clifford H. and Jean S. Swanson 1097 Blackbird Trl SW Hutchinson, Mn. 55350 • G) r a h February 11, 2008 u se` Rebecca Bowers Director of Planning, Building and Zoning City of Hutchinson 1 I 1 Hassan Street Hutchinson, Mn. 55350 We have a few concerns over the planning commission granting permission for Cottage Homesteads to erect five 8 unit buildings in the Ravenwood Condo Plat The existing buildings have side yards where it is possible to place the snow that is removed from the driveways , patios and the private interior roads. Reviewing the proposed lay out for the 8 unit buildings that existing side yard would now be needed for off street parking. The off street parking will be badly needed as most families have two cars and the narrow private streets do not allow for much street parking. To haul snow to another location our present contract calls for $102.00 per hour for a pay loader and $70.00 per hour for trucks in addition to the normal charge for clearing snow. This would provide a real financial burden on an Association that is always strapped for funds. Our second concern is that allowing smaller garages would mean that garbage cans would need to be left outside at all times and that is against regulations and would not make for an attractive appearance. When we purchased here and as late as the last annual meeting all of the information we received was based on the entire number of units in Ravenwood would be 46 units. This was the plat we were given when we bought and at no time have we been informed of plans to build five more eight unit buildings, possibly making our total 86. Cottage has been very slow to complete outside work and inside warranty work in Ravenwood. Almost all of the water connections in the existing yards are many inches above the grass and makes mowing difficult and the chance of hitting them another concern of the association. A couple of the units have been waiting for inside warranty work for more than a year. We appreciate your attention to the problems listed. We will be in Arizona for a few weeks and cannot attend the meeting in person. Clifford H. and Jean S. Swanson 1097 Blackbird Trl SW Hutchinson, Mn. 55350 • G) U b, FAVYMMq�O. 0 0 • ba�in�u.ul, ..n.ep od mnkafu Vr'v b M !,n d m�b� eap, �. k .R ewm. n rupae� Id ,sw oh I d ,vrtFe➢x 1 V N N d U Z U ZI Z' Z Q J a V) a, J I a Q COFlThGhT 100E Me W. fT _ •/e _, _a (2) One -�Bednn in Essex. Footprint r • - w 111 =1��■ - 1.1■._ �� 11 IO ��_ ■��■ . 11�� - ��. __ \� 11 1�� -__ '� 1�� 11 �� c ■ iii '� ■�� =�� 111 111111 � .. ��3._��_ ■��■ i e Two- Oed - rm i n / / (F 1 ' J a..n mW, ... eM ®lumcem to d IaM .edc m h b rnibd a rmr aisl rnWxb pW b M aM J rwdwtn PM1Aep, �9, Lic N euan m rewndi6f Iry mn. ufM1r mmrxvfrinl tl mvlNCeM ve -a � � 0 c N w1 Y 4 A � J CS Z n Z Q VI a J i 933 sq. ft. 933 sq. ff. (I'1 pMWR[alt ripe P LPS 9Ne1NC NIC. � , Qy 933 sq. H. fl. 967 sq, ft. 933 sq, fl. " I LP/DR ao•e I I I}B De LR DR IS'BV19 I I1'6.re xe. an. ( i GAR �� \ s: GAR GAR razz 1. � 1 2X2 tvtna LR ® 00 ne :11 n .a•. . tl•e. ez,x Nli. B�ex NIT. RR O ❑ ❑O BP e unun O J tas.rz msaz I e BR Ell. WE M— C le..rl p ❑ ❑ O BR 8R Ivan Iv.+lz KIT. Kli BR . rov.0 t4ix Mzx Lc. La w.l. BR T. �zx uTx ,o•..rz KIT. BR BR m ms 10".11 O ❑ ❑ O BR UiLLln [H. WE to'an B BR urllm I DR a mevlz O ❑ ❑O 106.12 , KIT. e � celx KIT. � rutx lR GAR GAR LP r GAR n•em v. �z = . 1ar 11-1.1t GAF >wutii r LR /DR LR /DR 13'6vIB u•e.ra BR BR I I I sstae rave I 967 sq. It. 967 sq. ft. I VYmm m I " rglemldai ad Wal udrmbbmYwlhww ,nA mdxW pW h Hv hA d and i f9�i M1xA9. IIL. A miw m IupvMl Ir rr.. eMx wnnlrrcnlvd d m+-0�, m C9iYA1BM v ' s r�+ennc iRC. J • - — - -- _ lb ? - " 0 754 SF 754 SF �{ V I I I I I I I I I 1,13 BR 1�T3 ImR OAR I I L_____J uae LR 4tR I.,. I L a. wrt laxxa GAR N w LR ew wn• GAP GAR AR GAR !11 INI MTNcu IHI KR. O❑ ❑O 854 SF LR KIT. C KIT KIT. LR 854 SF SR BR MM Vf 4rN SR BR 2 O❑ ❑o O❑ 110 MIM MM VI— GTN BR O 854 SF u KIT. O❑ ❑O KIT X54 Kli. SF jR INI MTH CQ F� Le'�GAR R m1v, GAR Fsale F _____ I Iwo I I BR u.v BR lau I I I _ _ — — IF — 1 I I e, L J 754 SF 754 SF • - — - -- _ lb ? - " 0 • vmemlw. r G b W Nd esdrs �I d LC and mvhMr pir IM1� �, � J I w a C� - -- LC. C fA LC.E LC, Con ca Z cork Cm U P�iPP' PhA^& h. lar Ww \ L.CE. "X. LC LC.E. LCE. Nsq",n2 e C mma oxma BIL Bit. Blt. Bit", EGt. Bk. I 11' WI" I EO VIL TRAIL. MMON ELEMENT COMMON ELEMEN 1 d G NBVSO•sa toz N89'50'38 "E 163,70 ____ � Z SONG I3IFiD T@ AIL = IV) r Y L - this \ -- { j6 -- - - -- -- - - - NB9 '3B SO .75 - , C -. N Q --�— �,- ( plot a � {q IS I F ` G T — .d a '� 10 11 �Z�mQ Q 1 by R&MMOOB. Z �> o S p � " " -, � S8L r _ (C) COPROCht ' u rs Pt.Nxw ulc \ I ut 1 l O 6\ ____ � Z SONG I3IFiD T@ AIL = IV) r Y L - this \ -- { j6 -- - - -- -- - - - NB9 '3B SO .75 - , C -. N Q --�— ( plot a � {q IS I F ` G T — .d a '� 10 11 �Z�mQ Q 1 by R&MMOOB. Z o S p � " " -, � S8L r _ N89 El 4 h I DRIVE ,.;� -,,�• 9 a (C) COPROCht ' u rs Pt.Nxw ulc • • �� , him plat . y wxned i by wWwwmpB. m pip! Mt Bit L Bit I I Elt. 1 1 ~� 7 \ i i \ � N \i N7 �p4 N Z cmc can U N LGE O LGE Ngg¢q'pq'g LGE 1 11 � S Bit BiL Blt. I C BENT MMON ELEMENT. N89'50'38 ° E 163.70 1 18 60 4 3B°E E6MG I S Dmino9a @ utility ea.em.t n m Q 1 5027 JJ Ig ° g _ � y I Z m a II Ile s -- SBL ----- - - - - -� so m N89'50'38 "E 271.15 DRIVE 8 O z I O f 0 Q V � II LL II� I LL '. OYV.Mevt mb bi Nd mOnm M and m!�¢hr pb M I. ..w atMr < �G him plat . y wxned i by wWwwmpB. m pip! Mt Bit L Bit I I Elt. 1 1 ~� 7 \ i i \ � N \i N7 �p4 N Z cmc can U N LGE O LGE Ngg¢q'pq'g LGE 1 11 � S Bit BiL Blt. I C BENT MMON ELEMENT. N89'50'38 ° E 163.70 1 18 60 4 3B°E E6MG I S Dmino9a @ utility ea.em.t n m Q 1 5027 JJ Ig ° g _ � y I Z m a II Ile s -- SBL ----- - - - - -� so m N89'50'38 "E 271.15 DRIVE 8 O z I O f 0 Q V � II LL II� I LL '. • MEMORANDUM DATE: February 20, 2008, for the February 26, 2008, City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: AMENDMENT TO ZONING ORDINANCE SECTION 154.057 TO ALLOW BY RESERVATION SPECIAL EVENTS SPACE IN OWNER OCCUPIED HOMES IN THE R -2 DISTRICT BY CONDITIONAL USE PERMIT, REQUESTED BY AUDREY HOLLATZ. Background: The applicant is proposing to add a new conditional use to Section 154.057 of the Zoning Ordinance to allow by reservation special events space in owner occupied homes in the R -2 District. The proposed reservations would be for special occasions such as: birthday parties, baby and bridal showers, family celebrations, etiquette and craft lessons, meetings, etc. The applicant has a purchase option on 325 Hassan Street SE, the L.A. Ritter house, which is the intended location if the ordinance is approved. The specific information on approximate numbers of persons attending, hours of operation, parking needs, etc, would be addressed in • the conditional use permit process. Additional information is contained in the attached Planning Commission staff report. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their February 19, 2008, meeting. There were no comments from the public on the request, other than from the applicant. Ms. Hollatz commented on her plans for the conditional use permit if the ordinance amendment is approved. She explained that all groups would be by- reservation only, so she would specify the number of attendees ahead of time. She stated the size of groups would vary from 4 to a maximum of 40 people, which is expected to be less than 20 cars. She has spoken with Faith Lutheran church staff about using their parking lot. The Commission discussed the size of groups for special events and parking arrangements. The details of her proposal would be reviewed with the conditional use permit. The Commission also discussed that the proposal could encourage preservation of historic homes. After discussing various zoning districts, the Commission recommended changing the draft ordinance to limit the area to R -2 property within 500 feet of the C -3 (central commercial zoning district). Also recommended was to add the details of the proposed use in the conditional use permit, along with the maximum number of attendees, hours of events, and parking accommodations. The attached ordinance has the proposed changes. • Recommendation: The Planning Commission unanimously recommended approval of the zoning ordinance amendment as stated in the attached ordinance, c_ cL� a 0 PUBLICATION NO. ORDINANCE NO. 08 -0496 AN ORDINANCE AMENDING CHAPER 154 (ZONING) OF THE HUTCHINSON CITY CODE ADDING LANGUAGE IN SECTION 154.057 TO ALLOW BY RESERVATION SPECIAL EVENTS SPACE IN OWNER OCCUPIED HOMES IN THE R -2 DISTRICT BY CONDITIONAL USE PERMIT THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA ORDAINS: Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Zoning Ordinance to amend language in Section 154.057 of the City Code as follows: § 154.057 R -2, MEDIUM DENSITY RESIDENTIAL DISTRICT. (A) Purpose. The R -2 medium density residential district allows single - family homes and complementary uses on land parcels that are smaller than those required in the R -I district. Two - family buildings are also allowed. (B) Permitted uses. (1) Single - family detached dwellings. All new home construction in residential districts shall have an attached or detached garage with a minimum of 400 square feet. Single - family dwellings without garages or with garages less than 400 square feet are conditionally permitted. A conditional use permit is required; (2) Two - family attached dwellings, duplexes, double bungalows. All new home • construction in residential districts shall have an attached or detached garage with a minimum of 400 square feet. Single - family dwellings without garages or with garages less than 400 square feet are conditionally permitted. A conditional use permit is required; (3) Parks and playgrounds; (4) Licensed family day care as permitted by state law; and (5) State licensed residential facilities serving six or fewer persons. (C) Conditional uses. (1) All conditional uses of the R -1 district; (2) Replacement of existing nonconforming accessory buildings and driveways may be conditionally permitted, provided: (a) The applicant provides the city with a rear and side yard utility and drainage easement as required by the city; (b) The garage is 1,000 square feet or less and is not closer than three feet, zero inches from any interior property line, in which case the overhangs must be less than one foot from building exterior. There shall be no recorded easement on the property in the setback area; (c) A land survey, signed and designed by a registered land surveyor, is provided and approved representing property lines, easement locations and drainage, and a site plan with the proposed building dimensions, finished floor elevations and setbacks from property lines; (d) A waiver from utilities, telephone company and cable franchise; and (e) The applicant shall provide a six -foot easement on opposite side and rear of property prior to issuance of conditional use permit. The city, at its sole option, may waive the six -foot rear yard setback requirement. (3) The follow va only sub}eet to the een d:.:s_.., use • (3) (a) Licensed day care centers; licensed nursing homes; c�c� >a Ordinance # Section 154.057 March 11, 2008 Page 2 • (4) (b) Private clubs, lodges and fraternal organizations; (5) (e) Public or quasi- public accredited educational institutions; (6)-(d) Mortuaries or funeral homes; cemeteries or memorial gardens; (7){e) Transportable or experimental single - family detached housing; (8)(f) Licensed boarding houses for the elderly; and (9)(g) Bed and breakfasts subject to conditions of Section 154.110 (10) (7)All licensed day care facilities which are not permitted principal uses under state law. (11) By reservation special events space in owner occupied homes subject to the following requirements: (a) The property must be located within 500 feet of the C3 (central commercial) zoning district. (b) The residential character of the structure must be preserved (c) Food and beverages shall only be served or provided to event guests The establishment shall comply with applicable health codes. (d) The specifics of the use shall be included in the conditional use permit including the details of the proposed use the maximum number of attendees hours of events, and parking accommodations (D) Special provision district. As in R -1 district. (E) Accessory uses. All accessory uses of the R -1 district. (F) Dimensional regulations. (1) Required lot area, lot coverage and dimensions. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. • Adopted by the City Council this 11 m day of March, 2008. Attest: Gary D. Plotz Steven W. Cook City Administrator Mayor u -2- (_4�cc�>a DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission • From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Lee Miller, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, John Paulson, Mark Schnobricb, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in bold) Date: February 12, 2008, for February 19, 2008, Planning Commission Meeting Application: Zoning Ordinance Amendment to Section 154.057 to allow reservation special events space in owner occupied homes in the R -2 District by conditional use permit Applicant: Audrey Hollatz ZONING ORDINANCE AMENDMENT The applicant is requesting a Zoning Ordinance amendment to add a new conditional use to Section 154.057 (R -2, Medium Density Residential) to allow "by reservation special events space in owner occupied homes ". She states the reservations would be for special occasions such as monthly themed tea parties, historical society events, birthday parties, baby and bridal • showers, family celebrations, etiquette and craft lessons, Red Hat Society meetings, etc. The applicant has a purchase option on 325 Hassan Street SE, the L.A. Ritter house, which is the intended location if the ordinance is approved. The specific information on approximate numbers of persons attending, hours of operation, parking needs, etc, would be provided and addressed during the conditional use permit process. Ordinance Amendment: Staff developed and recommends the following language for the amendment to the R -2 district: (C) Conditional uses: (11) By reservation special events space in owner occupied homes subject to the following requirements. (a) The property must be located within 500 feet of a commercial zoning district. (b) The residential character of the structure must be preserved (c) Food and beverazes shall only be served or provided to event guests. The establishment shall comply with applicable health codes (d) The specifics of the use shall be included in the conditional use permit including the maximum number of attendees hours of events and • parking accommodations. The R -2 district currently allows complementary uses to residential uses with a conditional use permit, such as day care centers, bed and breakfasts, private clubs, churches and schools (see -O CC, a Amendment to Section 157. 057 By Reservation special events in R -2 Page 2 • attached ordinance). For the proposed use, staff recommends limiting the area to within 500 feet of a commercial zoning district to take advantage of the proximity to existing businesses and public parking and to limit encroachment into residential areas with no nearby commercial areas. Limiting the area will also allow an opportunity to evaluate this new concept within limited boundaries. The Commission may also consider further limiting the area to specify only the C -3 (Central Commercial District), which is the downtown commercial district. The proposed use is somewhat similar to a home business or a live/work unit, however review through the conditional use permit process is recommended to specify requirements such as parking, hours of operation, maximum number of participants, etc. Consideration will need to be given to the size of the groups that will be allowed. Staff is also recommending two minor changes to the existing ordinance to remove duplicate language (154.057.c.3) and add a reference to the conditions for a bed and breakfast for clarity (154.057c.9). Staff discussed the ordinance at their February 4 meeting and recommends approval. Staff stated that live /work units and the concept of holding special events in single family homes is becoming a trend. Seattle, WA and Excelsior, MN were mentioned as examples where homes are being used for special uses. Recommendation: Staff recommends approval of the ordinance revisions as shown in the attached ordinance amendment. As noted above, the Commission may also consider further limiting the area to specify within 500 feet of the C -3 (Central Commercial District) The attached ordinance identifies language to be removed (in stfiketlmreuglm text) and proposed additions in underlined text. Cc: Audrey Hollatz, 3401 West 132 "d Street, Burnsville MN 55337 • ( cc�) a Consent Aeenda • Consideration of Improvement Project Change Orders o Change Order No. 3 - Letting No. 12(Project No. 05 -14 - Reverse Osmosis System Procurement Accounts for credits for work that was addressed by Gridor Construction within the WTP project contract. Work includes additional CIP piping, installation of new heater control panel on C1P skid and addition offused disconnect in front of heater control panel. This Change Order results in a contract cost decrease of $8,319.00. o Change Order No. 11 - Letting No. 2/Project No. 06-02 - Water Treatment Plant Contract increase to account for work transferred from the Reverse Osmosis System Procurement project as described above. This Change Order results in a contract cost increase of38,319.00. Public HearinY Regular Aeenda Closed MeetfnP • Discussion of Property Acquisition Associated with NE Trunk Storm Sewer Phase 2 Project C , J • I:PUBLIC WORMCouncil Apenda1200e102- 2606102- 26- 2006.doc — Papa t of 1 - 2t20t2006 - 7:33 AM C"^) COUNCIL MEETING OF TUESDAY, FEBRUARY 26TH, 2008 E TO: Mayor & City Council FROM: Kent Exner, City Engineer Randy DeVries, Water/Wastewater Manager RE: Consideration of Improvement Project Change Orders DATE: February 26, 2008 As construction has proceeded on the below listed projects there have been additional work, project scope revisions, and construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete the projects. The following Change Orders are proposed to address these items: • o Change Order No. 3 — Letting No. 12/Project No. 05 -14 — Reverse Osmosis System Procurement Accounts for credits for work that was addressed by Gridor Construction within the WTP project contract. Work includes additional CIP piping, installation of new heater control panel on CIP skid and addition offused disconnect in front of heater control panel. This Change Order results in a contract cost decrease of $8,319. 00. c Change Order No. 11 — Letting No. 2/Project No. 06 -02 — Water Treatment Plant Contract increase to account for work transferred from the Reverse Osmosis System Procurement project as described above. This Change Order results in a contract cost increase of $8, 319.00. • We recommend that the above Change Orders be approved in the amounts listed. cc: Crary Plotz, City Administrator (D C6A� CHANGE ORDER NO.3 • (Reverse Osmosis System Procurement Contract) Owae City of Hutchinson. Minnesota Date January 28, 2008 Project Procurement of Reverse Osmosis System Owner's Contract No. Mating No. 121 Proiect No. 05 -14 Seller GE Osmonics Date of Co mm Sinn May 19, 2005 Contractor Gridor Coast.. Inc. You are directed to make the following changes in the Contract Documents. Description of Chance Reahest: Change Request 003 for RO Contract: Additional CIP piping. Amount: - $3,975.00 Change Request 7104 for RO Contract: Installation of new heater control panel on CIP slid. Amount: - $1247.0D Change Request 005 for RO Contract: Addition of fused discannen in from of hearer control panel on CIP skid. Amount: 52,097.00 Reason for Chance Request: Change Request 003 for RO Contract: Change Request 004 for RO Contract: Change Request 005 for RO Contract: Facilitate complete cleaning of the membranes in the second stage of the RO skids. Warranty work. The control panel required replacement due to failure. Protect the replacement control panel from a similar failure. - - CONTRACT PRICE CONTRACT TIMES (Caleadar Dares) To delivery To fmnishiog of zoods snm�pial services Original: $ 1.054.350.00 Original: March 1. 2006 NIA Previous C.O.s (DEDUCT): $ 47.218.52 Previous C.O.s: 6 months N/A This C.O. (DEDUCT): $ 8.319.00 This C.O.: No time added N/A Contract Price with all REVISED: 6 months N/A approved Change Orders: $ 998.812.48 Original Completion Dale: March 1. 20M N/A Revised Completion Dare: Sent, I. 2006 N/A • Llworklhutch\92111\projmgt \Change Orders\Change Order 03 - GE (Proposed).doc CO -3 CAS It is agreed by the Seller and Conn-dam that t his Change Order includes any and all costs associated with or resulting from the chaage(s) ordered herein, including all impact, delays, and acceleration costs. Other than the dollar amount and time allowance listed above, there shall be no further time err dollar compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMMF.�JDED: BY- � Engin (Authorized Signature) Date � APPROVED: By: Owner (A thmized Signanrre) ACCEPTED: By: Selle (Authorized Signature) ACCEPTED: jn(,Jf../� By: ) t 1 ��. Contractor (Authorized Signature) a/a� /off Date 216/61$ Date & log Date Earth Tech, Inc. 83357/92111 / 3 Project Change Numbers Order No. • r 1 �J Uwmklhutch\921111pmjmgtlChnnge Orders \Change Order H3 - GE (Proposed).doc CO -3 (D c--1) CHANGE ORDER NO. 3 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 Sheet 1 of 1 CONTRACTOR: GE Osmonics Inc Letting No. 12 Project No. 05 -14 5951 Clearwater Dr, Minnetonka MN 55343 Pro Location: Water Treatment Plant DESCRIPTION OF CHANGE: Reverse Osmosis System Procurement Accounts for credits for ork that was addsressed by Gridor Construction within the WTP project contract. Work includes additional CIP piping, installatio of new heater control panel on CIP skid and addition of fused sconnect in front of heater control panel. This Change Order results in a contract cost decrease f $8,319.00. Dated: 01/28/2008 kem No. Spec. Ref. Item Name Unit OuanUty Unit Price Amount INCREASE ITEMS: $0.00 $0.00 $0.00 TOTAL INCREASE ITEMS $0.0 DECREASE ITEMS: Additional CIP piping. LUMP SUM 1 ($3,975.00) ($3,975.00 Installation of new heater control panel on CIP skid. LUMP SUM 1 ($2,247.00) ($2,247.00 Addition of fused disonnect in front of heater control panel on CIP skid. LUMP SUM 1 ($2,097.00) ($2,097.00 TOTAL DECREASE ITEMS ($8,319.00) NET INCREASE --------------------- - - - - -- ($8,319.00 In accordance with the Contract and Specifications, the contract amount shall be decreased in the amount of $8,319.00. An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSFDEDUCTIONS THIS DEDUCTION TOTAL $1,054,350.00 ($47,218.52) ($8,319.00) $998,812.48 APPROVED BY CITY COUNCIL ON THE 26TH DAY OF FEBRUARY, 2008 (C(ek) CHANGE ORDER NO. 11 • Owner City of Hutchinson Date JantgM 28, 2008 Project Water Treautteat Plant Rcrtlac=ent Owner's Contract No. Letting Na 02 / Proiect No 06-02 _ Contractor Cridor Construction Date of Contract Start March 20 2006 $ 10-420-OW-00 You are directed to make the fotlowing changes in the Contract Documents. Descriotlo t of Chance Request: Change Request 003 for RO Contract: Additional CIP piping. Amount: $3,975.00 Change Request #04 for RO Contract: Installation of new heater control panel on CIP skid. Amount: $2,247.00 Change Request #05 for RO Contract: Addition of fused disconnect in front of beater control panel on CIP skid. Amount: $2,097.00 Reasm for Ch ange Request Change Request #03 for RO Contract: Facilitate complete cleaning of the membranes in the second stage of the RO skids. Change Request 404 for RO Contract: Warranty work. The control panel required replacement due to failure. Change Request 405 for RO Contract. Protect the replacement control panel from a similar failure. CONTRACT' PRICE CONTRACT TI117FS (Calendar Dates) Substantial Final Completion Completion Original: $ 10.420.000.00 Original: Feb. 28.2007 June 30. 2007 Previous C.O.s (ADD): $ 476.36590 Previous C.O.s: 338 days 320 days This C.O. (ADD): S 8.319.00 This C.O.: No time added No time added Contract Price with all REVISED: 338 days 320 days approved Change Orders: $ 10.904.684.00 Original Completion Date: Feb. 28 2007 June 30. 2007 Revised Completion Date: • Feb. 1, 2008 May 15.2009 It is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the change(s) ordered herein, including all impact, delays, and acceleration costs. Other than the dollar amount and time allowance listed above, there shall be no further time or dollar compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMM D B Engtrte� (Authori Signature) Date APPROVED: /a By-. Owner (Authorized Signature) Date ACCEPTED: Br: Cormwor (Authorized Signature) Date Earth Tech, Inc. 92111 / II Project Change Number Order No. 0 L: \woklhmch\921I I %projmgt\Chmge Orders \Change Order #11 (Proposed).doc CO -11 (D(CO )P CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234 -4209 beet, of,' CHANGE ORDER NO. 11 Dated: 011MOM o� Gridor Construction Inc Letting No. 2 Project No. 06 -02 C tACTOR: 3900 27th St SE Buffalo MN 55313 P: 763 - 559 -3734 F: 763 - 559 -3736 Project Location: Water Treatment Plant DESCRIPTION OF CHANGE: Reverse Osmosis System Procurement Accounts for credits for work that was addsressed by Grido Construction within the WTP project contract. Work includes additional CIP piping, installatio of new heater control panel on CIP skid an addition of fused disconnect in front of heater control panel. This Change Order results in a contract cost increase of $8,319.00. Item No. Spec. Ref. Item Name Unit Quantf Unit Price Amount Additional CIP piping. LS 1 $3,975.00 $3,975.00 Installationof new heater control panel on CIP skid. LS 1 $2,247.00 $2,247.00 Addition of fused disonnect in front of heater control panel on CIP skid. LS 1 $2,097.00 $2,097.00 NET INCREASE ---------------------- --- ------ - - - - -- $8,319.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $8,319.00 (add)1(deduct)r An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS{ DEDUCTIONS THIS ADDITIONJOEDUCTION TOTAL $10,420,000.00 $476,365.00 $8,319.00 $10,904,684.00 ekpproved by Hutchinson City Council on February 26, 2008. (H> LJ • E Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St, Paul MN 55 101-5 133 (65 1) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555 W W W.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION Gat.°R NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER U - U o / C�Q /,, /,, I L) l lU I lS r7 STATE ZIP CODE STREET ADDj2ESS CI � TY � p S . ��' QL ,.c S. � t � `nu S S3 SO NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE ( - �'x _SR7-3,6( ( ) DATES LIQUOR WILL BE SOLD � -G S TYPE OF ORGANIZATION ORGANIZATION OFFICER'S NAME ADDRESS UKUANLZA,NON OFFICER'S NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location license will be used. Van outdoor area, describe Will the applicant contract for intoxicating liquor service? Ifso, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? 1 s pp y � please provide the carrier's name and amount of coverage. U S O 4() L (-) C c�,�.,,,,._r� 0 APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT t� CITY /COUNTY ` AtU\ \"(l DATEAPPROVED CITY FEE AMOUNT �� ' (xi LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: E: Submit this Corm to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS-09079 (05/06) �o C�> • • • Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St. Paul MN 55101 -5133 (651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555 W W W.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER r P iQ1 9317 �3a STREET ADDRESS CITY STATE ZIP CODE 3 S -> a, 3.5= YY � 553 S 0 NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE ( -3 3 G 87 5 ,Gus ( DATES LIQUOR WILL BE SOLD ` �"" TYPE OF ORGANIZATION ORGANIZATION OFFICER'S NAME ADDRESS 1�atiac� �9I I s� ORGANIZATI OFFICER'S NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location licens will be use If If an outdoor area, describe r" C tia<d Ci � 2:!� J — Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service, Will the applicant carry liquor liability insurance? If s .. � o, / please provide the carrier's name and amount of coverage. .JJ APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT � CITY /COUNTY � y \kWkW y1S61r) DATE APPROVED CITY FEE AMOUNT 4 LICENSE DATES DATE FEE PAID a V3- SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: E: auomu rms wrm to me city or county lU days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS -09079 (05/06) (Q Cf) L J Sue Schulz COUNTY ASSESSOR February 5, 2008 Office of McLeod County Assessor Court House 2383 Hennepin Ave N Glencoe, Minnesota 55336 TO THE CLERK OF CITY OR TOWN BOARD TELEPHONE 320 -864 -1254 FAX 320 -864 -1295 Enclosed is the notice of time set for the meeting of your local board of appeal. Also enclosed are the necessary notice blanks, which must be posted and published at least 10 days prior to the date of the meeting. E If this meeting date and time set for your jurisdiction conflicts in some way, please let this office know at once so that a new date may be set. This is important because all "Notices of Assessment and Equalization" forms that are mailed to the taxpayers will include the meeting date and time on them. A review date cannot be changed after the notices are mailed. Your cooperation in this matter will be appreciated. Thank you Sincer ly, Sue Schulz McLeod County Assessor Enc: • Equal Opportunity Employer V) OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE CITY OF HUTCHINSON McLEOD COUNTY, MINNESOTA: NOTICE IS HEREBY GIVEN, That the 30th day of April 20 os , at 4:30 o'clock P .M., has been fixed as the date for the meeting of the Board of Appeal in your City for said year. This Meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, no later than ten days prior to the date of said meeting. Given under my hand this _^ day of 20 A ue Schulz, County Assessor McLeod County, Minnesota Filed in my office this day of 1 20_ Clerk • (Q(� ) w III Hessen Street Southeast Hutchinson, MN 55350 (320) 587-515 IN= (320) 234-4240 _ City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered 0 • /J1�r,h �cc l ( 3 Z - SP' 7 alb yy True Name Phone Number I1 Pa r� i?' ( tU �. v6 1 _ SD Residence Ad City State Zip Date of Birth: PlaceofBirth: Monealmhi AM)_ Month/dayfyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes )( no If yes, explain: cQ( h) X 81 Short Term Date(s) Fee: $30.00 Month/D /Year— MonthlD /Year Or tiOA 111 WTY 9 9'u 37 67 - Aga y- 8002 Name 1 Phone Number AfUress where regular meeting are held city State Zip Day and time of meetings? 4L 51 Teu.sdtu C} 1rN WI1 ' _' 6 () Is this organization organized under the laws of the State of Minnesota? Oyes ❑ no How long has the organization been in existence? S5 l How may members in the organization? 1 467) t What is the purpose of the organization? In whose custody will o records be kept? I &L6 Lnrlert Name Phone Number 10d(13 %SS r 5,- Cp 1"k? Ice Inn) 515 Address city State Zf /J1�r,h �cc l ( 3 Z - SP' 7 alb yy True Name Phone Number I1 Pa r� i?' ( tU �. v6 1 _ SD Residence Ad City State Zip Date of Birth: PlaceofBirth: Monealmhi AM)_ Month/dayfyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes )( no If yes, explain: cQ( h) City of Hvlchbuon Applicaltwi for Bingo Gambi ft Devices Lteense Page 2 q(3 0 • 4-.1- 1 JCN T"V(,a True Name Phone Number eg l , Residence Address City n State Zip Date of Birth: Place of Birth: ity I State Have you ever been convicted of any crime other than a traffic offense? ❑ yes *0 If yes, explain: How long have you been a member of the organization? AyI�:LLd CO&Ofv fGlradJi�ra(S S��- �?yi�i Name of location where g me will be pked Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: T� through L/ll Z — C)t AM AM Hours of the day gambling devices will be used: From 57( _" To /0 vie) Maximum number of player: L41� Will prizes be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices will be used? A4 yes ❑ no If yes, will a charge be made for such refreshments? ;0 yes L] no Game 7nfo�matiotl � Location Name of location where game will be played Phone Number Address of location where game will be pl' , d City State Zip Date(s) and/or day(s) gambling devices will be used: through AM Hours of the day gambling devices will be used: From pM To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ ves ❑ no AM 0 Name Title /G--��i 3 ISS' 5 fi 6 leig c Residence Address City State Zip F �JtCF— PI - 61C � Name Title 11 12 d(;c cc Ad k) /'-w SSA' Residence Address City State Zip Ciry of Hutchbuon Appllcanon for BbW GambIlW Devkes Dcence Page 3 of 3 Name • Residence Address Officers or Other Persons Paid ;for Services Information Q fnecessa ry Name Residence Address Name Residence Address Name City State Zip Title Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager ❑ yes ❑ no Initial , X yes Officer yes ❑ no • Irsilial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitt d. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gamAing pnd j�y i lli ' myself with the contents thereof re of tho ' do + ojorganization Date z iy -o� 1 afar g ling manager of organization Date Internal Use Onl City Council ❑ approved ❑ denied Notes: 0 Title State Zip on ,Feparafgshoj Title City Stare Zip Title �Och� Memorandum TO: Mayor and City Co ncil FROM: Brenda K. Ewin an Resources Director RE: Council Workshop — Review of City Policy Handbook Proposed Amendments /Revisions DATE: February 20, 2008 City Administration is nearing the completion of the project to amend and revise, as necessary, the various City policies contained in the City of Hutchinson Handbook — Policies, Procedures, Practices and Administrative Orders. Any changes to the policies require Council action. The handbook, containing the revised policies, is scheduled to be submitted to the City Council and Directors in the near future for your information and review. It is requested that the City Council set a workshop for 4:00 p.m. on Tuesday, March 25, 2008, to review the policy documents with staff. • Please contact me at City Center if you have any questions regarding this project and process. ►._J '-Qci) TO: Mayor and City Council • FROM: Sharon Anderson, Administrative Technician DATE: February 21, 2008 SUBJECT: License Renewals for 2008 -2009 The following establishments have applied for 2008 liquor license renewals. The appropriate paperwork had been submitted. Please approve the following licenses': On -Sale Intoxicating Gold Coin Lamplighter Lounge II, Inc. Little Crow Bowling Lanes American Pastime BBQ & Sports Tavern Sonoras Mexican Restaurant Club On -Sale Intoxicating V.F.W. Post 906 Crow River Golf Club Hutchinson Elks Lodge Best Western Victorian Inn Sunday Intoxicating Gold Coin American Pastime BBQ & Sports Tavern V.F.W. Post 906 Sonoras Mexican Restaurant Little Crow Bowling Lanes Country Kitchen Crow River Golf Club Hutchinson Elks Lodge Best Western Victorian Inn • Wine License Country Kitchen Bavarian Hans Restaurant 0 Co C�� ORDINANCE NO. 07 -0482 0 AN ORDINANCE REGULATING RENTAL UNIT REGISTRATION AND INSPECTION The Council of the City of Hutchinson does hereby ordain: RENTAL UNIT REGISTRATION Contents 1. Purpose 2. Definitions 3. Registration Requirements 4. Exemptions 5. Registration Renewal 6. Transfer of Property 7. Posting of Registration 8. Fees 9. Maintenance of Records 10. Maintenance Standards 11. Inspections and Investigations 12. Failure to Grant Registration, Revocation, Suspension or Failure to Renew a Registration 13. Summary Action 14. Applicable Laws 15. Violations, Injunctive Relief 16. Penalties 17. Written Notice 18. Effective Date 19. Severability Clause 1. PURPOSE AND FINDINGS Subdivision 1. The City Council of the City of Hutchinson finds that there is a need for periodic municipal inspection of residential rental units in the City to ensure that such units meet City and State safety, health, fire and zoning laws and codes in order to promote the public health, safety and welfare of the community at large and the residents of rental units within the City. Subdivision 2. The City Council of the City of Hutchinson finds that a municipal registration program is appropriate to effectively enforce residential rental unit maintenance standards and correct or prevent law violations, nuisances and other disturbances and disorders involving residential rental units within this City. Subdivision 3. The City Council of the City of Hutchinson finds that an effective means of • implementing the foregoing registration of all residential rental units with the City and inspection of 1 0 \ a� such units from time to time as determined appropriate in the exercise of discretion by staff and personnel of the City and in response to complaints involving such units. • 2. DEFINITIONS: For purposes of this Ordinance, the following definitions shall apply; Subdivision 1. Rental Unit or Residential Rental Unit means any house, apartment, condominium, townhouse, manufactured home, mobile home, mobile or manufactured home lot, room, or group of rooms, constituting or located within, a dwelling and forming a habitable unit. Subdivision 2. Dwelling means any building or other permanent or temporary structure, including a manufactured or mobile home which is wholly or partly used, or intended to be used, for living or sleeping by human occupants. Subdivision 3. Rent, Lease, Let or Sublet means the leasing of a rental unit to a non -owner for a fixed or non -fixed period of time, and shall include installment sales, purchases, and other similar arrangements whereby nonpayment of a periodic payment means the occupants may be evicted without the necessity of either a statutory mortgage foreclosure procedure, a statutory termination of contract for deed procedure, or a statutory repossession procedure. Subdivision 4. Shall and must as used in this Ordinance are each mandatory. Should and may as used in this Ordinance are each permissive or directory. Subdivision 5. Administrator means the City Administrator or their designee. • Subdivision 6. Registration Holder means a person or entity that is the owner of record according to the records on file with McLeod County, Minnesota. Subdivision 7. Local Property Manager means a natural person residing within 50 miles of the City of Hutchinson who is authorized by the rental unit owner to make decisions for the owner about rental, occupancy and maintenance of the rental unit. REGISTRATION REQUIREMENTS: Subdivision 1. No person or entity may hereafter occupy, allow to be occupied or rent, lease, let or sub -let a rental unit, to another person or entity for occupancy unless that rental unit is registered for occupancy pursuant to a valid and current rental unit registration issued by the Hutchinson City Administrator. Subdivision 2. Each rental unit must have an owner, or Local Property Manager designated by the owner, who resides within 50 miles of the City of Hutchinson. Subdivision 3. All rental agreements or leases used to rent, let, lease or sub -let any rental unit to another person or entity for occupancy shall include and incorporate by reference, as a condition of the occupancy or tenancy, all of terms, provisions and requirements of Sections 7, 9, 10, 11, 12, 13, 14, 15, and 16 of this ordinance. All tenants or other occupants under any rental agreements or leases used to rent, let lease or sub -let any rental unit shall be provided a written notice that the terms r� LJ q C�> of the rental agreement or lease include and incorporate all of the terms, provisions and requirements of Sections 7, 9, 10, 11, 12, 13, 14, 15, and 16 of this ordinance and such written notice shall recite • verbatim the terms, provisions and requirements of Sections 7, 9, 10, 11, 12, 13, 14, 15, and 16 of this ordinance. Subdivision 4. Any person or entity desiring to rent, let, lease or sub -let to another any rental unit shall apply for registration by using forms furnished by the Administrator for that purpose. The forms must provide information required by the Administrator, including the following: A. Name, address, phone number (and FAX number, if owner has one) of the property owner. B. Name, address, phone number (and FAX number, if manager has one) of a designated Local Property Manger. C. The street address of the rental property. D. The number and types of units within the rental property (dwelling units or sleeping rooms). E. The maximum number of occupants permitted for each dwelling unit or sleeping room. F. The name, phone number, FAX number and address of the person authorized to make, or order, made repairs or services for the property if in violation of City or State codes, if the person is different than the owner or Local Property Manager, G. A list of the names of all residents of the premises which will be updated by the local property manager or registration holder. 4. EXEMPTIONS: This Ordinance does not apply to units owned, operated or managed by a governmental entity or agency, hospital units or rooms, nursing homes, retirement homes or other similar rental space which is otherwise registered by the State of Minnesota or the City of Hutchinson if 100% of the units are agency inspected on a yearly basis. MANNER OF REGISTRATION RENEWAL: The first registration of property must be done by May 1, 2008. The City will annually mail registration renewal forms to rental unit owners or their designated Local Property Managers on or about January 1" of each year. Completed registration renewal forms must be delivered to the City Administrator or their designee no later than March I" of each year. Failure of the City to mail renewal forms and failure of an owner or Local Property Manager to receive a renewal form, does not excuse or waive the registration required by this Ordinance. • C C�� 6. TRANSFER OF PROPERTY: • Every new owner of a rental unit, whether fee owner or contract purchases, shall famish to the City Administrator or their designee the new owner's name, address, phone number and fax number and the name, address, phone number and fax number of the new owner's designated Local Property Manager before taking possession of the rental property upon closing the transaction. No new registration fee is to be required of the new owner during the year in which such possession takes place, provided that the previous owner has paid all registration fees and has complied with all requirements of this Ordinance, State law and corrected any violations of health, zoning, fire or safety codes of the City or State law. If any change in the type of occupancy as originally registered is contemplated by the new owner, a new registration application will be required. 7. POSTING OF REGISTRATION: Each rental unit registration holder must post the rental unit registration in a conspicuous spot new the front entry to the rental unit in a public corridor, hallway or lobby, must retain a copy of the rental unit registration on file and must be able to produce said copy upon demand. Failure to post the registration and keep the registration posted is a misdemeanor, and may be grounds for termination of registration. 8. FEES: The fees for rental unit registration, registration renewal, late fees and inspection,5 will be set by the City Council in the ordinance adopting the City's fee schedule. Failure to pay appropriate fees will result in the City assessing such amounts to the property value through the County. 9. SAFE HOUSING EDUCATION/MAINTENANCE OF RECORDS: The City of Hutchinson shall provide an Apartment Building Checklist and may facilitate access to City and State safety, health, fire and zoning codes to interested persons. Registration Holders shall provide each tenant with a copy of the Apartment Building Checklist at the time the tenant leases the property. After registration and inspection the City shall provide the owner with the completed inspection form with an additional copy to be received and acknowledged by the tenant. All records, files and documents pertaining to rental unit registration and rental unit inspections may be obtained by the City Administrator or their designee and will be available to the public as allowed, permitted or required by State Law or City Ordinance. 10. MAINTENANCE STANDARDS: Every rental unit must be maintained in compliance with the, dwelling maintenance standards, blight ordinance and noise ordinance of the City of Hutchinson, State of Minnesota nuisance statutes, State of Minnesota dwelling maintenance standards, State of Minnesota health code, and State of Minnesota fire code, respectively as now in force and hereafter amended, revised or replaced, and in compliance with all other standards, ordinances, laws and regulations governing use, occupancy, construction and maintenance of property and conduct of persons in or on that property. Rental unit • 4 q C 0. ) registration does not constitute certification of compliance with such codes, standards, ordinances or statutes by the City of Hutchinson. • 11. INSPECTIONS AND INVESTIGATIONS: All Inspections will be completed by the Fire Chief or their designee, so as all inspections will be completed in a uniform manner. Subdivision 1. Initial inspections of all registered properties will occur within the first year after adoption of this ordinance. Properties will have a scheduled re- inspection on a schedule to be determined by the City Administrator or their designee. All properties shall be inspected by the City at least once every 3 years. The City shall have the right to make periodic inspections of all properties based on complaints of landlords, tenants, neighbors or other individuals. Inspection procedures for minor complaints should be as follows: Tenant complaint procedure 1. Verbal notification 2. Notify owner in writing to describe the deficiency 3. If owner does not respond and address the problem within a reasonable period, tenant may send a copy of the owner notice to the City to report the deficiency. 4. City inspector arranges to inspect the rental unit. 5. City inspector notifies the owner in writing describing the deficiency and recommended corrective action. • Owner complaint procedure 1. Verbal notification 2. Notify tenant in writing to describe the deficiency 3. If tenant does not respond and address the problem within a reasonable period, owner may send a copy of the tenant notice to the City to report the deficiency. 4. City inspector arranges to inspect the rental unit. 5. City inspector notifies the tenant in writing describing the deficiency and recommended corrective action. However, the City reserves the right to inspect registered properties without regard to the above - suggested procedure if, in the opinion of the City Administrator or their designee, the facts underlying the complaint constitute a condition that is unsafe to persons or property. Subdivision 2. Law Enforcement, the City Building Official, and the City of Hutchinson respective designees and representatives, are hereby authorized to make inspections reasonably necessary to the enforcement of this Ordinance. Subdivision 3. All persons authorized herein to inspect shall have the authority to enter, with seven days notice to the registration holder or property manager any rental unit or structure containing a rental unit, registered or required to be registered, for the purpose of enforcing this Ordinance. All Registration Holders shall, as a condition of registration, consent to such entries for inspection without warrant and all Registration Holders shall include, as a condition of any lease or rental • 5 � ( a> agreement with any tenant or occupant, that such tenants or occupants consent to such entries for inspection without warrant. This subdivision does not limit or preclude any other right of entry • authorized by law. Subdivision 4. Written notice of a violation of this ordinance may be given to the Registration Holder by First Class mail directed to the address of the Registration Holder as shown by the Administrator's registration application file. Said notice may contain a Compliance Order stating that compliance with this ordinance shall be made immediately and, in that case, the notice shall advise the Registration Holder that the property may be re- inspected at a time to he determined by the person conducting the inspection. Subdivision 5. Any person who fails to comply with a compliance order and upon conviction therefore shall be punished by a fine not to exceed the maximum penalties for misdemeanor crimes, together with the cost of prosecution. Each day of such failure to comply shall constitute a separate punishable offense. 12. FAILURE TO GRANT REGISTRATION, REVOCATION, SUSPENSION OR FAILURE TO RENEW REGISTRATION Subdivision 1. The City reserves the right to not register a rental unit unless it complies with the requirements of this Ordinance. Subdivision 2. Any registration issued under this Ordinance is subject to the right, which is hereby expressly reserved by the City, to deny, suspend, revoke or not renew the same should the • Registration Holder or their agents, employees, representatives or lessees directly or indirectly fail to comply with the requirements of this ordinance or operate or maintain the rental dwellings contrary to the provisions of this Ordinance or any other ordinance of the City or any special permit issued by the City, or the laws of the State of Minnesota. Provided, however, registration shall not be denied, suspended, revoked or not renewed if the Registration Holder complies with a compliance order or orders in a reasonably timely manner as determined by the City Administrator or their designee. Subdivision 3. The City Administrator or their designee shall notify the applicant that registration has been denied, or the Registration Holder that registration is being suspended, revoked or not - renewed. The suspension, revocation or non - renewal shall occur thirty-five (35) days after the date of the notification order, or at such later date as set out in the notification. 13. SUMMARY ACTION Subdivision 1. As a condition of receiving rental unit registration, each Registration Holder is presumed to agree and consent that when the conduct of any Registration Holder or Registration Holder's agent, representative, employee or lessee, or the condition of their rental unit, or the property in or on which it is located, is detrimental to the public health, sanitation, safety and general welfare of the community at large, or residents of the rental units so as to constitute a nuisance, fire hazard, or other unsafe or dangerous condition and thus give rise to an emergency, the City Administrator or their designee shall have the authority to summarily condemn or close individual rental units or such areas of the rental dwelling as the City Administrator or their designee deems • 6 ��0.J necessary. Notice of summary condemnation shall be posted at the units or areas affected and shall describe the units or areas affected. No person shall remove the posted notice, other than the Fire • Chief, City Administrator, or their designated representative. 14. INTERIM HOUSING As a condition of receiving a rental unit registration, the Registration Holder agrees that in the event that the registration is denied, suspended, revoked or not renewed due to the action or inaction of the Registration Holder, all tenants or sub - tenants of the residential rental unit shall be provided, at the Registration Holder's expense, suitable interim housing approved by the Fire Chief or their designee. The Registration Holder shall provide such interim housing until the registration for the unit is restored or until the end of the lease term, which ever is shorter. Failure of the Registration Holder to provide and/or pay for such interim housing shall be grounds for adverse action al all rental unit registrations the Registration Holder has in the city. 15. APPLICABLE LAWS: Registration Holders are subject to all of the ordinances of the City and State of Minnesota relating to rental dwellings, and this Ordinance shall not be construed or interpreted to supersede or limit any other applicable ordinance or law. 16. VIOLATIONS, INJUNCTIVE RELIEF: Subdivision 1. Nothing in this Ordinance prevents the City from taking enforcement action under • any of its fire, housing, zoning, health safety or other codes, ordinances and State laws for violations thereof, or to seek injunctive relief and criminal prosecution for violations of any ordinance, code or law. Nothing contained in this Ordinance prevents the City from seeking injunctive relief against a property owner or designated property manager who fails to comply with the terms and conditions of this Ordinance or to obtain an order closing such rental units until violations of this particular Ordinance have been remedied by the property owner or designated property manager. Subdivision 2. Violation of this Ordinance is a misdemeanor. Each separate day on which a continuing violation occurs is a separate violation. 17. PENALTIES: Subdivision 1. Any person violating any of the provisions of this Ordinance by doing any act or omitting to do any act which constitutes a breach of any Section of this Ordinance, shall, upon conviction thereof by lawful authority, be punished by a fine not to exceed the maximum penalties for misdemeanor crimes, together with the costs of prosecution. Each day that a violation continues shall be deemed a separate punishable offense. No provision of this Ordinance designating the duties of any official or employee of the City of Hutchinson shall be so construed as to make such official or employee liable for the penalty provided in this Section because of failure to perform such duty, unless the intention of the City Council to impose such penalty on such official or employee is specifically and clearly express in this Section creating the duty. All costs of prosecution will be assessed to the property owner. • 7 1�Ca) 18. WRITTEN NOTICES: • Notices from the City required by this ordinance shall be effective if personally delivered or if mailed to the addressee by First Class mail, return receipt requested, to the address shown in the City file pertaining to the rental unit involved in the notice. 19. EFFECTIVE DATE: This Ordinance is effective upon its adoption and publication pursuant to the City of Hutchinson. Provided, however, that the initial registration provisions of this Ordinance do not become effective until rental unit owners have completed the process of registration. The initial registration covers a period of time from the date of issue through March 1, 2009. 20. SEVERABILITY CLAUSE: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect validity of the remaining portions of this Ordinance. This Ordinance shall take effect immediately from and after its passage and publication according to law. • ADOPTED BY THE COUNCIL OF THE CITY OF HUTCHINSON THIS DAY OF 2008. APPROVED: ATTEST: By: Steven W. Cook By: Gary D. Plotz Its: Mayor Its: City Administrator • ()\(6.) CRy, , • MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Dan Hatten, Director of Police / Emergency Management Serviceot DATE: February 7, 2008 RE: Kennel Fees This memorandum is to request an adjustment to the current fee schedule with regard to kennel fees. Currently the police department is charging a fee of $10.00 per day to kennel an animal when it is impounded. This rate needs to be increased in order to recoup the fee that is being charged to the City of Hutchinson. The rate for dogs should be increased to $13.25 per day and $11.00 per day for cats. /I kg • 08 -01 -0002 • • RESOLUTION NO. 13355 ADOPTING 2008 FEE SCHEDULES WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to impose fees for services, and WHEREAS, based upon the recommendation of costs for providing the services for various city departments NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULES ARE ADOPTED AND THAT THESE FEE SCHEDULES REPLACE ANY FEE SCHEDULES PREVIOUSLY APPROVED BY THE HUTCHINSON CITY COUNCIL: (a) 2008 Building Permit Fee Schedule (b) 2008 Compost/Transfer Facility Gate Fee Schedule (c) 2008 Event Center Fee Schedule (d) 2008 Evergreen Reservation Fee Schedule (e) 2008 Fire Department Fee Schedule (f) 2008 HRA Fee Schedule (g) 2008 Licenses and Permits Fee Schedule (h) 2008 Liquor License Fee Schedule • (i) 2008 Mapping and Printing Service Fee Schedule 0) 2008 Parks, Recreation, and Community Education Fee Schedule (k) 2008 Planning and Land Use Fee Schedule (1) 2008 Plumbing Permit Water Meter Fee Schedule (m)2008 Police Department Fee Schedule (n) 2008 Public Works Fee Schedule (o) 2008 Bulk Water Purchase Fee Schedule (p) 2008 Water Turn -on Fee Schedule *Fee schedules attached Adopted by the City Council this 26 day of February, 2008 ATTEST: • Gary D. Plotz, City Administrator Steven W. Cook, Mayor 0 0 0 City of Hutchinson 2008 Building Permit Fee Schedule Fixed Fee Permit Schedule C J Fee Type Fey A mount ' 1 & 2 Family Residential Reroofing $40.00 plus surcharge fee 1 & 2 Family Residential Residing $40.00 plu s surcharge fee 1 & 2 Family Residential Window Replacement $40.00 plus surcharge fee Manufactured (Mobile) Home Install $150.00 plus surcharge fee (separation excacation permit and fee no longer , required) Deck Permit $40.00 plus surcharge fee Utility Sheds $40.00 plus surcharge fee Excavation/Temporary Permit $40.00 plus surcharge fee Sign Permit $1.00 per square foot with a minimum fee of $40.00, (separate excavation p ermit and fee no longer required Sandwich Baord Sign Permit $50.00 per year per permit, 3 permits per calendar year allowed per property. $200.00 Portable/Temporary Sign Permit $50.00 deposit to be refunded if sign is removed within seven days of the p ermit date. Moving Permit $150.00 plus surcharge fee, includes excavation permit fee, if applicable plus surcharge fee. Also a separate deposit depost check of $50.00 /day Demolition Permit $100.00 to ensure removal. GAS TANK REMOVAL IS INCLUDED UNDER DEMOLITION PERMITS. Curb Cut, Driveway Apron, and Hard $40.00 plus surcharge Fee Surfacing Driveway Permit S Fence Permit $40.00 plus surcharge fee Finish Basement $70.00 plus surcharge fee *Fixed fees have not been increased in 10 years State Surcharee Fee Schedule Wee Tvue' II Fee A ountll.- H f'— /s Page I of 36 City of Hutchinson 2008 Building Permit Fee Schedule J Permits with Fixed Fees 1 $0.50 Isurcharge (mobile home, demolition, fence, sign, moving, excavation, curb cut, residential reroof, residential reside, residential windo replacement, decks, driveway, and sheds) Valuation up to $1,000,000 mil (.0005) X Valutions $1,000,000 to $2,000,000 Valuation - $1,000,000 X.0004 + $500.00 $2,000,000 to $3,000,000 Valuation - $2,000,000 X .0003 + $900.00 $3,000,000 to $4,000,000 Valuation - $3,000,000 X .0002 + $1,200.00 $4,000,000 to $5,000,000 Valuation - $4,000,000 X .0001 + $1,400.00 $5,000,000 and over Valuation - $5,000,000 X .0005 + $1,500.00 H p-m W.' Page 2 of 36 0 0 0 City of Hutchinson 2008 Building Permit Fee Schedule Miscellaneous Fee Schedule lies e; X�Ge,mdvnt x` -. x y '.r, Notts f r provided upon receipt of written and signed complaint letter to the City Rental Complaint Inspection N/C Fire Chief Construction Water see Water Department construction water olicy for fees Existing Home Inspection (FMHA) $50.00 Parkland Dedication Per subdivision ordinance Additional staff time and folow -up is requried for temp. C.O.s- Deposit Temporary Certificate of Occupancy Refundable of $500.00 required and will be refunded if fmaled within timeframe Deposit established by Building Department Temporary Permits, including footing Temporary permits allow limited work to be done prior to complete and foundation pertmis and $100.00 plan submittal and review r econstruction demolition Other Inspections and Fees* $47.00 Inspections outside of normal business hours (minimum charge N/C two hours) Relnspection fees assessed under N/C p rovision of Section 108.8 Inspections for which no fee is specifically indicated (minimum N/C charge - one -half hour) Additional plan review required by changes, additions, or revisions N/C to approved plans (minimum charge - one -half hour) * Or the total hourly costs of the jurisication, whichever is the greatest. The cost shall include supervision, overhead, Q equipment, hourly wages, and fringe benefits of the employees involved. n N v:P ". d, Page 3 of 36 City of Hutchinson 2008 Building Permit Fee Schedule G 9 J Fire Sprinker System Permit Fee Schedule Fee - Fee Amount ..... Vote9 New or Additional Fire Sprinkler Fee is equal to 1% (.01) of the total fire sprinkler contract amount, plus Systems I a state surcharge of $.50 Plan Review Fee Schedule Fee-:.' - Plan Review is 65% of the BuildingPermit Fee H: F,evW, Page 4 of 36 0 0 City of Hutchinson 2008 Building Permit Fee Schedule G J riumnmg rermit ree jcneuuie Fee T e_ . Fee Amount �`�� `�iotes . Fixture or Item Fee $8.00 per roughed in fixture Construction Water Single/Two Family Residence $50.00 All Other Construction $100.00 Water Meter Fees As per cost set by Water Department Gas Conversion Connection (switch o m uel oil to natural $100.00 plus surcharge fee Gas Appliance Replacement $40.00 plus surcharge fee Mechanical Fee Valuation x 1% - plus surcharge of $.50 for set fees up to $1,010 or more than $1,010 x .0005 Sewer/Water Hookup & Access Fee Applicable to parcels not previously assessed, confirm with City Engineering Department N.Fe.. pis Page S of 36 0 0 0 City of Hutchinson 2008 Building Permit Fee Schedule G n May 2007 State Square Feet Construction Valuation (Evaluated Annually b Building Codes and standards Division) I T "e - Valuation Notes,- , Dwellings $82.58 /square foot Basements for the first $500 plus $3.05 for each additional $100 or fraction thereof Finished $60.00 /square foot Semi Finished $60.00 /square foot Unfinished $15.00 /square foot Fireplace Valuation for the first $25,000 plus $10.10 for each additional $1,000 or fraction Masonry $6,000.00 thereof to and including $50,000 0- Clearance $4,000.00 for the first $50,000 plus $7.00 for each additional $1,000 or fraction Porches $643.75 thereof to and including $100,000 3 Season Porch $50.41 /square foot 4 Season Porch $67.96 /square foot Screened Porch $32.48 /square foot Garages Attached $34.86 /square foot Detached $18.00 /square foot Constrdction Value Notes,- , $1 -$500 $23.50 for the first $500 plus $3.05 for each additional $100 or fraction thereof $501 - $2,000 $23.50 to and including $2,000 for the first $2,000 plus $14.00 for each additional $1,000 or fraction $2,001 - $25,000 $69.25 thereof to and including $25,000 for the first $25,000 plus $10.10 for each additional $1,000 or fraction $25,001 - $50,000 $391.25 thereof to and including $50,000 for the first $50,000 plus $7.00 for each additional $1,000 or fraction $50,001 - $100,000 $643.75 thereof to and including $100,000 the first $100,000 plus $5.60 for each additional $1,000 or fraction $100,001 - $500,000 $993.75 I for thereof to and including $500,000 Hf-h Page 6 of 36 • w City of Hutchinson 2008 Building Permit Fee Schedule 2.15(a) l G n l,/ H: Feexxk Page 7 of 36 for the first $500,000 plus $4.75 for each additional $1,000 or fraction $500,001 - $1,000,000 $3,233.75 thereof to and including $1,000,000 for the first $1,000,000 plus $3.15 for each additional $1,000 or $1,000,001 and U $5,608.75 fraction thereof. PENALTY FEE Double the Permit Fee - per City Administrator's memo of 5 -17 -88 2.15(a) l G n l,/ H: Feexxk Page 7 of 36 • n �J City of Hutchinson Compost/Transfer Facility 2008 Gate Fee Schedule ) eQ Ty"p F'e6 1 AmtlUL . G n N:Feee:h McLeod County Resident Leaves, Grass Clippings, and $31.00 1perton Brush (under 6" in diameter - ID required and no charge per ton bags emptied) no charge per ton Commercial Leaves and Grass Clippings (bio -corp /paper $10.00 per ton bag - no plastic) no charge per ton 2.15(6) Commercial Leaves and Grass Clippings (plastic *) $31.00 1perton Commercial Brush (under 6" in diameter) no charge per ton Logs (6 "diameter or greater) no charge per ton Pallets and Crates $24.00 per ton Stump Chips no charge per ton Clean Wood $10.00 per ton Mixed Residential/Commercial Food Residuals $40.00 per ton Concrete (Dirty) $5.00 per ton Asphalt (Dirty) $5.00 per ton * Plastic determination is at the discretion of the monitor and determined on a per load basis. O y 222(p) E 0 City of Hutchinson 2008 Event Center Fee Schedule Room Rates O n y:Pe"W, Room Type r ` gdQtint Great Room (seating up to 525 dinner or 1,100 theatre) Monday - Thursday $300.00 Friday, Saturday, Holidays $475.00 Sunday $325.00 Linen Service Fee $60.00 Half Great Room (seating up to 250 dinner or 550 theatre) Monday - Thursday $165.00 Friday, Saturday, Holidays $250.00 Sunday $175.00 Linen Service Fee $30.00 Quarter Great Room (seating up to 100 dinner or 125 theatre) Monday - Thursday $90.00 Friday, Saturday, Holidays $135.00 Sunday $100.00 Linen Service Fee $15.00 Meeting Room A (seating for 40) $20.00 /hour (2 hour minimum) B (seating for 30) $20.00 /hour (2 hour minimum) C (seating for 35) $20.00 /hour (2 hour minimum) Program Room AA (seating far 40) $20.00 /hour (2 hour minimum) BB (seating for 30) $20.00 /hour (2 hour minimum) CC (sealing for 15) $20.00 /hour (2 hour minimum) DD (seating for 15) $20.00 /hour (2 hour minimum) Kitchen Fee $75.00 2.15(c) 0 Other Rates Fee Type Fee Amount Fee Type Fee Amount LCD Projector 3500 Lumen $300.00 /day Security * $35.00 /hour /officer LCD Projector 1100 Lumen $100.00 /day Linen $2.00 /linen Front/Rear Truss Screen 9X12 $83.00/$117.00 /day White Board/Stand 3X4 $11.00 /day Wireless Microphone $48.00 /day Coffee (non - catered events) $10.00 for 30 cups Podium with Microphone $35.00 /day Coffee (non - catered events) $15.00 for 50 cups TV & VCR $30.00 /day Cassette /CD Player $15.00 /hour Overhead Projector $27.00 /day Tripod Screen 8' $8.00 /day Slide Projector $27.00 /day Tripod Screen 6' $6.00 /day Piano $25.00 /day Backdrop (40' max) $5.00 /day /linear ft VCR $20.00 /day Draper Easels $5.00 /day * Security. for events with alcohol, we require at least one Hutchinson police officer on duty from the time the bar opens until it closes at the end of the event (minimum of 4 hours). For groups of 250 or more, a second officer is required for the, f nal4 hours of the event. Please refer to "Rental Policy ". G n • 2007 fees Linen $1.00 N: F'ea.e.rG 0 0 City of Hutchinson 2.15(d) 2008 Evergreen Reservation Fee Schedule G n J H'Fa A, Fee Type IFFee Amoant. 2007 ees Dining Room $75.00 $70.00 Kitchenette $25.00 $15.00 Carpeted Room $50.00 $35.00 After Hours Open or Lock-up $50.00 $25.00 Damage Deposit* 1 $100.00 1 $50.00 * Separate check to be returned when keys are returned and if rooms are cleaned -up and no damage has occurred 0 • • City of Hutchinson 2008 Fire Department Fee Schedule Fee Type Fee Amount ' irst,.Hoai . " Fee Amount , Second Hour) c Amount ' J Ad'di'tional -Charge De -Con Trailer $100.00 n/a Plus material used and/or clean -up Engine $150.00 $150.00 n/a Grass Unit $100.00 $100.00 n/a HERT (Haz -Mat Trl.) $50.00 n/a Plus material and/or equipment used IC $40.00 per hour n/a n/a Firefighters $20.00 per hour and a transient merchant license. MERC (Command Trl.) $50.00 n/a Plus material and/or equipment used Platform Truck $300.00 $300.00 n/a Rescue $150.00 $150.00 n/a Tanker $150.00 $150.00 n/a W y 2.22(n) Fee'Cype ' :: ` . Fee Aenaupf ' _� License Dates Notes Fireworks Fireworks Only Business $350.00 January 1 - License fee is nonrefundable, cannot & Tent Sales December 31 be prorated, and cannot be waived January 1 - License fee is nonrefundable, cannot Other Retailers $100.00 December 31 be prorated, and cannot be waived * NOTE: transient merchants must obtain a fireworks license and a transient merchant license. 2.15(e) .J H F .. Ws W y 2.22(n) • i • O n City of Hutchinson 2008 HRA Fee Schedule Fee Type Fee Amount Subordination Request Processing Fee $ 100.00 Hard Copy of 2004 Maxfield Stud $ 100.00 Loan Processing: Revolving SCDP Rehab Loan Admin. Fee $1,500.00 Revolving SCDP New Construction Gap Loan Admin Fee $ 700.00 GMHF & CRV Gap Loan Admin Fee $350.00 HRA Entry Cost Loan Admin Fee $350.00 Credit Report Fee $15.00 CASA Rehab Pre-Application $350.00 2.15(fl Does not include lead testing fees, these fees will be incorporated into the loan Policy 2.22(h)( 1 ) City of Hutchinson 0 2008 Licenses and Permits Fee Schedule License/Permit Type Fee Amount License Dates Carnival (refundable deposit) $525.00 Dance Permit $55.00 Short Term Short- Gambling Licenses $30.00 Short Term Garbage and Refuse Haulers Commercial $125.00 January 1 - December 31 Residential $125.00 January 1 -December 31 Recycling $55.00 January I - December 31 Recycling (short term) $30.00 Per Day Massage Services $175.00 January I - December 31 Motorized Golf Cart Permit $10.00 January 1 -December 31 Notary Fee $1.00 Per Notarized Item Parade Permit $30.00 Short Term Peddler /Solicitor/Transient Merchant Permit $125.00 Per License Pawn Shops and Precious Metal Dealers $125.00 January I - December 31 Public Property Use No Alcohol Use $525.00 Alcohol Use $1,100.00 Second Hand Goods Dealers $125.00 January 1 - December 31 Tattoo License $175.00 January 1 - December 31 Taxi Cab License (per cab) $5.00 January 1 - December 31 Tobacco License $175.00 January 1 - December 31 Annual Rental Housing Registration and Inspections *$10.00 /unit *includes initial inspection and one additionallfollow -up inspection Second additionalffollow -up inspection $50.00 /unit Subsequent additional/follow -up inspections double the cost of previous inspection 2.15(8) • H Rends l0 CG> Policy 2.22(h)(2) n City of Hutchinson 2008 Liquor License Fee Schedule License/Permit Type Fee Amount License Dates Notes Club Liquor License Under 200 Members $325.00 April 1 - March 31 201 - 500 Members $525.00 April I - March 31 501 - 1000 Members $700.00 April 1 - March 31 1001 - 2000 Members $850.00 April 1 - March 31 2001 - 4000 Members $1,100.00 April 1 - March 31 4001 - 6000 Members $2,100.00 April 1 - March 31 Over 6000 Members $3,200.00 April 1 - March 31 Bottle Club (Set -Up) $100.00 April 1 - March 31 Wine License $425.00 April 1 - March 31 On -Sale Intoxicating Malt Liquor & Wine License $600.00 April 1 - March 31 On -Sale Intoxicating Liquor License $3,700.00 April 1 - March 31 Pro -Rate; Refundable S ale Sunday Intoxicating Liquor License $125.00 April 1 - March 31 Off -Sale Non - Intoxicating Malt Liquor License $300.00 May 1 - April 31 Nonrefundable On -Sale Non - Intoxicating Malt Liquor License $425.00 May 1 - April 31 Nonrefundable On -Sale Non - Intoxicating Malt Liquor License $125.00 Short Term On -Sale Intoxicating Sunday Temporary License $100.00 One Day Temporary Liquor License $35.00 Per Day / $75.00 Minimum Intoxicating Liquor Investigations $375.00 Non - Intoxicating Liquor Investigations $125.00 2.15(h) KYeecile Cora) G n • H ,,, City of Hutchinson 0 2008 Mapping and Printing Service Fee Schedule Manuals/Books Fee Type Fee Amount Manual: Comprehensive Plan (per book) $25.00 /each On CD* $15.00 /each Color Copy with Foldouts (4 books)* $75.00 /each Web Copy* Free /each Manual: Subdivision Ordinance $20.00 /each Manual: Zoning $20.00 /each Manual: Zoning/Shoreland/Subdivision $40.00 /each Manual: Joint Planning Area Zoning $20.00 /each Subdivision Agreements $1.00 I per page 2.15(i) New version is dramatically larger with significant color pages and foldouts (actual cost to copy is app. $100). People may also copy off the Web with no City charge or get a copy on CD for a nominal fee. Printing Charges Fee -Type, Fee Amount 8 1/2" X 11" (Black & White) $0.25 per page 8 1/2" X 11" (Color) $1.50 per page Legal or Tabloid Size (Black & White) $1.00 per page Legal or Tabloid Size (Color) $3.00 per page 18" X 24" (Black & White) $1.50 per page 18" X 24" (Color) $4.50 per page 24" X 36" (Black & White) $3.00 per page 24" X 36" (Color) (.small city zoning map) $9.00 per page 36" X 36" (Black & White) $4.50 per page 36" X 36" (Color) $14.00 per page 36" X 48" (Black & White) $6.00 per page 36" X 48" (Color) $18.00 per page Roll Paper Printing w��[s��curorl, :, - c,uc a 8 1/2" X 11" $5.00 Legal or Tabloid $9.00 18" X 24" $20.00 24" X 36" $30.00 36" X 36" $40.00 36" X 48" $50.00 Type Fee Amount Specialty Map Preparation* $27 per hour *Map printing at charges noted above * 1 hour minimum, 1/4 hour increments thereafter *Must be approved by IT Director G J HP r h Digitafbata Fee Amount Orthophoto $550.00 sq mile Minimum charge $550 Contours $550.00 sq mile Minimum charge $550 Planimetrics $250.00 sq mile Minimum charge $250 Purchase a cominbation of all three data sets for Special Mapping requests — Data Price +$501hr All data is provided in Arcview Shape File forma An additional $50 charge will be applied to digit $1.50'WTper sq foot 13501sa mile not to exceed a maximum charge of$18,100 on a CD 1 data converted to a CAD The City reserves the right to waive fees by Council direction for other governmental organizations. Commercial -type printing of private, non -city materials (Le. building plans, site drawing, etc.), or map preparation, for private use is not allowed. 0 City otoutchinson Parks, Recreation & Community Eduction 2008 Fee Schedule Youth Sports /Activities G N -I .. ds Sports/Activity s ; y a l[ Adaptive Recreation $4.00 per session T- BalUBaseball (Kindegarten- Second Grades) $30.00 14 sessions Girls Softball (First - Fourth Grades) $30.00 14 sessions Baseball (Second - Fifth Grades) $30.00 14 sessions Football Flag $20.00 7 sessions Tackle $40.00 14 sessions Rec Soccer (Indoor /Outdoor) $20.00 6 sessions Girls Volleyball $25.00 6 sessions Gymnastics (Ages 4 - 15) $25.00 8 sessions Figure Skating 2004 -2005 Season Tots -Delta $48.00 14 sessions Sunday Practice $60.00 14 sessions Open Skating Pass Students/Seniors $40.00 Adults $50.00 Families $70.00 Open Skating Sunday $2.00 per youth per day Non - School Days $3.00 per adult per day School Days $2.00 per adult per day School Days $3.00 per family per day Family Hour $3.00 per adults Family Hour $5.00 per family Swimming Lessons $35.00 10 lessons Open Swim $3.00 per pe son per day Page 14 of 36 0 2.28(a) Pi City oAtchinson Parks, Recreation & Community Eduction 2008 Fee Schedule O Open Swim Family Hour $6.00 per family Swim Package $25.00 10 swims Swim Package $30.00 senior citizen Household Swim Package 1 member $40.00 2 members $50.00 3 members $60.00 4 members $70.00 5 members $80.00 6 members $90.00 7 members $100.00 Page 15 of 36 0 2,28(a) City o *tchinson Parks, Recreation & Community Eduction 2008 Fee Schedule Adult Sports G H: F- rh Sports /Achvt ," Y rs TjCeAmou!per Men's Basketball $10.00 per game am Adult Touch Football $10.00 per game am Slowpitch Softball (Umpired Leagues) $10.00 per game am Volleyball Co -Rec $10.00 per match per team Men's $10.00 per match per team Sand $35.00 per team 10 matches Women's $10.00 per match per team Open Basketball $2.00 per person Open Hockey $5.00 per person per day Page 16 of 36 2.28(a) • City oftchinson Parks, Recreation & Community Eduction 2008 Fee Schedule Other Fees r O n J H:Faa :tr Sports /Actividy * ice §Aluatin. , West River Park Camping Electric Hook -Up $15.00 Water, Sewer, Electric $20.00 Field Rental $7.50 1 1/2 hours VMF Field Day Game $35.00 Night Game $70.00 Shelter reservation $20 or $35 per day Bleachers $20.00 per 3 rows Picnic Tables (with 3 -day rental, will move tables) $10.00 4 table minimum Open Gym Daily $2.00 per person Open Gym Pass $40.00 per person Indoor Playground Child $1.00 per child Family $2.00 per family Family Playground Pass $30.00 Rec Center and Civic Arena (dry floor) First Full Day $600.00 per day Half Day $300.00 1/2 day Additional Day $300.00 each additional day Youth $30.00 per hour Page 17 of 36 I* 2.28(a) 1] City o4utchinson Parks, Recreation & Community Eduction 2008 Fee Schedule Rec Center Basketball Rental $15.00 per court per hour Volleyball Rental $15.00 per court per hour Swimming Pool $60.00 per hour Lobby $15.00 per hour Civic Arena Ice Time $130.00 per hour Summer Ice $130.00 per hour Roberts Park Tournament Fee $30.00 per field per day Transfers $2.00 per person per class Cancellations $2.00 deducted from ref m Team Fees Are Non - Refundable 2.150) G Page 18 of 36 w 2.2e(e) City of Hutchinson 2008 Planning and Land Use Fee Sche* Fee Type Fee Amount Includes Variances $275.00 recording fees Includes Conditional Use Permits $275.00 recordingfees Includes Rezoning $325.00 recordingfees Includes Vacation of street, alley, or easement $275.00 recordin fees Includes Lot Splits (Single and Two Family) $150.00 recordingfees Includes Lot Splits (Multiple Family, Commercial, Industrial) $225.00 recordin fees Includes Planned Unit Development $350.00 recordingfees $350.00 (plus Plus recording Platting $10.00 per lot ) I and le al ees Site Plan $175.00 Annexation Determined by State After the Fact Double permit fee Double permit fee (includes $30.00 payment to Planning Commission members attending) Special Meeting Notes: Application fees include public hearing publication, preparation of maps, public notice mailing lists, agenda preparation, meeting time, discussions with the land owner, site visits, filing fees for the County, administrative expenses r etc. (County filing fees increased from $19.50 to $46.00 in � 2005). 2.15(k) r7 u 0 0 NO22(a)(3) City of Hutchinson 2008 Plumbling Permit Water Meter Fee Schedule Meter Size 2008 Fee Amount , 2005 Fee Amount 3/4" X 5/8" $125.00 $120.00 1" $210.00 $205.00 11/2" $445.00 $435.00 2" $575.00 $575.00 2" Compound $1,557.00 $1,445.00 2" Turbo $853.00 $745.00 3" Compound $2,080.00 $1,925.00 3" Turbo $1,167.00 $1,063.00 4" Compound $3,226.00 $2,960.00 4" Turbo $2,313.00 $2,140.00 6" Compound Call for pricing $5,300.00 6" Turbo Call for pricing $3,350.00 * All meters provided with connections or flanges. Water Department staff will approve / disapprove, or require the application of turbo or compound meters 2.15(1) / HFrer.rlr 0 0 0 City of Hutchinson 2008 Police Department Fee Schedule Fee Type Fee Am' Animal License Tag (Dog/Cat) $10.00 Animal Impound $50.00 N: F.e. d.. Animal Maintenance/Kennel Fee X0.00 /ma Dog Kennel Fee $13.25 /a day Cat Kennel Fee $11.00 /a day Vehicle Impound Storage $10.00 /a day Court Ordered Breath Tests $20.00 /a week Finger Printing $15.00 Police Report Copies Walk In $0.25 /per page Mail or Fax $5.00 Police Service of Papers $35.00 Photographs $2.00 /per page AudioNideo Magnetic Media $30.00 /per item Bicycle Licenses $5.00 Automated Pawn Services $1.50 2.15(m) r Q Cl J N: F.e. d.. E 0 City of Hutchinson, MN 2.15(n) Approved by City Council _ /_ /_ s G Public Works Rates - 2008 Rates Item 20081 Units lChange I gackaround FNGINFFRINA 0 Design review' 3% 3.0% total cost est. 0.0% Review of site and grading plans and/or plans and specifications prepared by developer, or pre - engineering of reconstruction plans. Final design 6.0% total cost est. 0.0% Cost to complete plans and specifications in-house. develop agreements, etc. 15% 2.0% total cost est. 00% Assessment roll preparation, MN Statute 429 review, and contract administration and review . p lanning * Comprehensive tannin 1.5% total cost est 0 0% Includes on -she and off -site services. Private Construction review and staking g ° /0 .0% total cost est, 0.0% developers must provide survey control and may Testing services 1.5% total cost est. 0.0% For testing services completed by City. complete this work with a consultant approved by Funding for HRA program supporting housing the City and pay these costs directly. Prnio f Grinni.mtrnfinn Preliminary deve lo p ment* rY P 3% 1.0% total cost est. 0.0% Plan review and development, subdivision and /or Legal services' 1.0% total cost est. 0.0% Title review, development/subdivision agreement development and review, bond/fiscal review. develop agreements, etc. Contract administration 2.0% total cost est. 00% Assessment roll preparation, MN Statute 429 review, and contract administration and review . p lanning * Comprehensive tannin 1.5% total cost est 0 0% GIS system mapping and database updates, ° /0 comprehensive infrastructure planning. Testing services 1.5% total cost est. 0.0% For testing services completed by City. Funding for HRA program supporting housing needs within the community. The HRA Board may Housing needs fund 1.0% total cost est. 0.0% waive this fee on projects meeting HRA Housing goals. Not applied to reconstruction or trunk utility Improvements. C; _n ,. ..u�; i Financial services 3% 1.0% total cost est. 0.0% Bond administration, property assessment input. Legal services' 1.0% total cost est. 0.0% Title review, development/subdivision agreement development and review, bond/fiscal review. Fiscal 1.0% total cost est. 0.0% Capitalized interest. 0 0 G Redevelopment/Newly 24.0% total cost est- 0.0% Redevelopment and newly annexed (does not Base charge Annexed $ 6.50 per month #REF! include "Housing Needs Fund ") Standard City Rate Minimum Rate 7.0% total cost est. 0.0% v»II be charged based on rates noted above, Rate To 150,000 gallons per mo $ 3.25 per month New development. The City retains the right to Hutchinson HRA may waive the 1 % Housing Needs Assessment Search New Development 25.0% total cost est. 0,0% approve which projects will be completed utilizing Commercial, Industrial) 151,000 to 3,000 000 gallon $ 2.25 per month #REF! municipal financing based on guidelines approved Per rate review - Earth Tech (08= $1.75; 09= $2.00; by the City Council. G The City retains the fight to engage a consultant to complete a portion of the Engineering and Project Administration. The developer shall have the preliminary and final plat approved prior Financial assuranceiboding maybe required for improvement being completed by private developers. The developer shall meet all design standards and financial surety requirements of t SAC (Sewer Availability Charge) $ 1,815.00 SAC Unit #REF! Minimum rate, Including all items noted with Base charge Per water meter $ 6.50 per month #REF! asterisk ('). Projects utilizing more City services Developer Designed & Financed Minimum Rate 7.0% total cost est. 0.0% v»II be charged based on rates noted above, Rate To 150,000 gallons per mo $ 3.25 per month #REF! Hutchinson HRA may waive the 1 % Housing Needs Assessment Search $ 25.00 Each #REF! Fund fee based on low -income housing being Commercial, Industrial) 151,000 to 3,000 000 gallon $ 2.25 per month #REF! included In the project. The City retains the fight to engage a consultant to complete a portion of the Engineering and Project Administration. The developer shall have the preliminary and final plat approved prior Financial assuranceiboding maybe required for improvement being completed by private developers. The developer shall meet all design standards and financial surety requirements of t SAC (Sewer Availability Charge) $ 1,815.00 SAC Unit #REF! adjustment (t r ate a Base charge Per water meter $ 6.50 per month #REF! identified 20 to m id deficiency) (through 2011 to meet identified rate deficiency) WAC (Water Availability Charge) $ 1,380.00 WAC Unit #REF! 3.3% Inflaflonary adjustment+ 5% rate adjustment To 150,000 gallons per mo $ 3.25 per month #REF! (through 2011 to meet identified rate deficiency) Assessment Search $ 25.00 Each #REF! Increased from $20 In 2005. Consider adjustment Commercial, Industrial) 151,000 to 3,000 000 gallon $ 2.25 per month #REF! in 2007 WATER RATES Per rate review - Earth Tech (08= $6.50; 09= $6,75; Base charge Per water meter $ 6.50 per month #REF! 10= $7.00) Per rate review - Earth Tech (08= $3.25; 09= $150; To 150,000 gallons per mo $ 3.25 per month #REF! 10= $3.75) Usage (Residential, Retail, Per rate review - Earth Tenth (08= $2.25; 09= $2.50; Commercial, Industrial) 151,000 to 3,000 000 gallon $ 2.25 per month #REF! 10= $3.00) Per rate review - Earth Tech (08= $1.75; 09= $2.00; Over 3 000,000 gallons per $ 1.75 per month #REF! 10= $2.50) Bulk water Deposit for key rental $ 45.00 each #REF! Per slat review Key rental fee (Month or partial Per staff review month ) $ 45.00 per month #REF! Lost key $ 585.00 each #REF! Per staff review Per load (South Park loaded by City Per staff review staff) $ 20.00 each #REF! F s 11 c WATFR MFTFR FFFS 3/4" and 5/8" Connections and flanges in $ 128.00 each #REFI Per staff review Per load (2 load /day, Hydrant fills) Per connection $ 215.00 each #REF! Per staff review 1 -112" $ 1149 $ 20.00 per 2 loadsJday #REFI Per staff review Reconnect delinquent accounts Based upon January water t $ 30.00 each #REF! Per staff review Reconnect after hours, weekends, Water department staff will $ 1,545.00 each #REF! Per staff review holiday disapprove or require applic $ 45.00 each #REF! Per staff review c WATFR MFTFR FFFS 3/4" and 5/8" Connections and flanges in $ 128.00 each #REFI Per staff review 1" Per connection $ 215.00 each #REF! Per staff review 1 -112" $ 1149 $ 460.00 each #REF! Per staff review 2" Based upon January water t $ 610.00 each #REFI Per staff review 2" Compound Water department staff will $ 1,545.00 each #REF! Per staff review 2" Turbo disapprove or require applic $ 795.00 each #REFI Per staff review 3" Compound turbo or compound meters. $ 2,050.00 each #REF! Per staff review 3" Turbo $ 1,130.00 each #REFI Per staff review 4" Compound Greater than 40 m $ 3,150.00 each #REFI Per staff review 4" Turbo $ 2,290.00 each #REFI Per staff review 6" Compound Greater than 250 m fl $ 5 675.00 each #REF! Per staff review 6" Turbo $ 3,575.00 each #REF! Per staff review SEWER RATES STnRM WATFR UTILITY 1. Golf Course, Park, Open Space $ 3.22 per acre/month #REF! Per rate review - Donahue (08= $4.30; 09=$4.40) Base charge Per connection $ 4.30 per month #REFI Per staff review 3. Public/Private School & Institutional $ 1149 per acre/month #REFI Per staff review Per rate review - Donahue (08= $4.40; 09= $5.00) Usage Based upon January water t $ 4.40 per month #REFI Load charges Per rate review - Donahue (08= $0.40; 09= $0,43) Biochemical Oxygen Demand B Greater than 150 m $ 0.40 perpound #REFI Per rate review - Donahue (08= $1.07; 09= $1.16) Total Kedahl Nitrogen TKN Greater than 40 m $ 1.07 perpound #REF! Per rate review - Donahue (08= $0,36; 09= $0.40) Suspended Solids Greater than 250 m fl $ 0.36 perpound #REFI Per rate review - Donahue (08= $2.43; 09= $5.82) Phosphorous P Greater than 6 m /I $ 2.43 per ound n/a STnRM WATFR UTILITY 1. Golf Course, Park, Open Space $ 3.22 per acre/month #REF! Per staff review 2. Single & Two-Family Residential $ 2.48 per unit/month #REFI Per staff review 3. Public/Private School & Institutional $ 1149 per acre/month #REFI Per staff review 4. Multi-Family Residential & Church $ 1735 per acrelmonth #REF! Perstaffreview 9 0 0 5. Commercial & Industrial I I $ 31.75 1 per acre/month I #REFI lPeFstaffreview a 2A. Lots 1 to 2 acres 30- allon container $ 4.30 per acre /month #REFI Per staff review 2B. Lots 2 to 3 acres 30- allon container $ 7.50 per acre/month #REFI Per staff review 2C. Lots 3 to 4 acres $ 2.50 $ 10.70 per acre /month #REF! Per staff review 2D. Lots 4 to 5 acres per month $ 13.90 per acre/month #REF! Per staff review 2E. Lots over 5 acres see Resolution 11637 n/a per acre/month Na GARBAGE RATES Standard service 30- allon container 30- allon container $ 20.12 per month Na Per staff review 1 60- allon container 30- allon container $ 29.02 per month Na Per staff review 90-gallon container $ 2.50 $ 39.92 per month Na Per staff review Weeklv valet service 30- allon (Antainer 30- allon container $ 27.95 r month Na Per staff review 60- allon container 30- allon container $ 36.85 per month Na Per staff review 90 -gallon container $ 2.50 $ 47.75 per month Na Per staff review Seninr r.iti7pngA nw Income Rate Bi -weekly standard service 30- allon container $ 14.16 per month Na Per staff review Bi -weekly valet service low incom 30- allon container $ 19.79 per month Na Per staff review Senior citizen reduced rate low income $ 2.50 per month Na Per!taff review Senior citizen reduced valet $ 9.97 per month Na Per staff review Senior citizen reduced bi -weekly valet $ 6.23 ermonth n/a Perstaffreview Flush marker grave s ace $ 650.00 per grave s ace #REFI Upright memorial grave s ace $ 850.00 per grave s ace #REFI Second right of interment $ 350.00 per grave s ace #REFI Baby section grave s ace $ 115.00 per grave s ce #REF! Flush marker cremation grave s ace $ 350.00 per grave space n/a Upright memorial cremation grave s ace $ 850.00 per grave s ace Na Cremation grave s ace $ 350.00 per grave s ace #REF! Columbarium Niches Unit G - (Upper 3 rows $ 1,250.00 per niche #REF! Unit G - Lower 2 rows $ 1,100.00 per niche #REF! Unit E - (Upper 3 rows $ 1,400.00 niche #REFI Unit E - Lower 2 rows $ 1 per niche #REFI Replacement Bronze Plaque $ 300.00 each #REF! 9 0 0 Weekday interment $ 87,050.00 $ 650.00 per interment #REF! Building Service Charge Mn /DO Weekend/Holiday interment $ 63,750.00 $ 800.00 per interment #REF! Building Service Charge McLeod Winter weekday interment $ 67,600.00 $ 750.00 per interment #REF! Building Service Chafe ransit Winterweekend/holida interment incl. w/ Co. $ 900.00 per interment #REF! Fuel Charges Weekday Baby interment $ 0.12 $ 250.00 per interment #REF! Weekend/Holiday Baby interment $ 400.00 per interment #REF! Winter weekday Baby interment $ 350.00 per interment #REFI rm Winter weekend /holida Bab inteent $ 500.00 per interment #REF! Weekday cremation inte ment $ 300.00 per interment #REF! Weekend/Holiday cremation interment $ 450.00 per interment #REFI Winter weekday cremation interment $ 400.00 per Interment #REFI Winter weekend/holiday cremation interment $ 550.00 per interment #REFI Vaulted cremains additional charge) $ 200.00 as required #REFI May include large and/or unusual ums Late charges funerals arrive after 4 m $ 115.00 as required #REF! Disinterment $ 1,150.00 per disinterment #REF! No weekend, holiday, winter disinterment allowed Holding vault fee $ 115.00 as required #REF! Free if interment at Oakland Cemetery Stone sefting permit $ 50.00 per memorial #REF! Cemetery deed transfer $ 15000 as required #REF! Chapel rental (per 1/2 day) $ 200.00 as required #REF! Chapel lease var. utility costs var. per holding vault utilities cost Memorial Bench Program Single bronze plaque $ 500.00 each #REF! Memorial Bench Program Double bronze plaque $ 600.00 each #REFI Memorial Bench Program En raved name/date per s $ 250.00 per space #REF! Commemorative Bench Program No memorial on bench; pla $ 2,000.00 each #REF! Prices START at $2,000; actual price may be higher Commemorative Bench Pr ram Recording fee $ 50.00 each #REF! For those not actually interred (scattered elsewhere) Affidavit of Ownershi Claim of ownership by dece $ 50.00 each #REF! HATS FACILITY Building Service Charge Hutchinson $ 87,050.00 per annum #REFI per adopted budget Building Service Charge Mn /DO $ 63,750.00 per annum #REFI per adopted budget Building Service Charge McLeod $ 67,600.00 per annum #REFl per adopted budget Building Service Chafe ransit incl. w/ Co. per annum n/a per adopted budget, incl. w/ County charges Fuel Charges $ 0.12 pergallon #REFI s0.05 =Fuel system; $0.05 =Wash system; $0.02 =Fuel conditioning CENTRAL GARAGE J Administrative Labor rate $ 35.00 per hour #REFI 1 -hour minimum charge for billable activities, add 15% for OT Labor rate #REFI per mo. tenant #REFI Add $5 per month for non- residents City-owned hangars (Hangars #2/1 -218 3/4 ton and under per mo. (tenant) $ 62.00 per labor hour #REFI #REFI 1 ton and over #REF! $ 73.00 per labor hour #REF! per mo. tenant OFL 3/4 ton and under Add $10 per month for non-residents $ 30.00 per OFL #REF! For OFL, vehicle inspection OFL 1 ton and over City-owned storage spaces (Han #3 $ 35.50 per OFL #REF! For OFL, vehicle inspection Parts $ 40.00 1 7.5%1 above cost #REF! 6.5 %safes tax; 1 %stocking Environmental/Shop Supply #REF! 4.0% CG work order total n/a Central Garage work order total; no charge on vendor billings Routing $ 0.07 2% of vendor billi #REFI Vendor billings over $100 = Min. charge $5; Max. charge $50 i G P AIRPORT Maintenance Hangar Shop #REFI r annum #REF! Per FBO contract. Renewal scheduled for 2007. City-owned hangars (Hangars #1/9 -1/18 #REFI per mo. tenant #REFI Add $5 per month for non- residents City-owned hangars (Hangars #2/1 -218 #REFI per mo. (tenant) #REF! Add $10 per month for non - residents City-owned hangars (Hangars #3/2 -4; 6 -8 #REFI per mo. tenant #REF! Add $10 per month for non- residents C4-owned hangars (Hangars #3/1 & 3/5 #REFI per mo. tenant #REF! Add $10 per month for non-residents City-awned hangars (Hangars #4/1 -4/8 #REFI per mo. tenant #REF! Add $10 per month for non-residents City-owned storage spaces (Han #3 n/a per month I I Space irid. w/ #311 8 3/5 City-owned storage spaces (Hangar #4 $ 40.00 per month #REF! Remaining 2 stalls in Hangar 4 Privately-owned hangar spaces #REF! per . fl ar #REF! Maximum allowable by contract Fuel Sales - AV as $ 0.07 per 1,000 al. sold #REFI Maintenance of hardware Fuel Sales - JetA $ 0.07 r 1,000 al. sold #REFI Maintenance of hardware Agricultural Lease (Cropland) $ 154.00 eracre #REF! 84 acres tillable, more or less (lease rate approved on 1/9t07) Agricultural Lease (Cropland) $ 100.00 ave #REF! 10 acres tillable, more or less Agricultural Lease Ha $ 65.00 r acre #REF! 24 acres tillable, more or less nPFRATIf1NC R MAINTFNANCE 1. Labor rate $ 35.00 per hour #REFI l -hour minimum charge for billable activities, add 15% for OT 2. Administration fee $ 25.00 per property Admin fee added for current services/charges 3. Asphalt patching material $ 195.00 per ton placed #REF! Includes crew, equipment and materials 3a. Other materials quoted per unit n/a At Supt.'s discretion. 4. Equipment rental rates Per hour on- thegob. Add labor rate to equipment rate when operated by City staff. Heavy equipment I 'City reserves right to restrict any operation of City 1equipme-m. 0 • • Loader/ grader $ 70.00 per hour #REFI "Equipment not identified vall be assigned a rate by Pw Supt. Loader /snow blower $ 95.00 per hour #REFI — At Supt.'s discretion, 112 of rate may be charged for travel. Tractor /LoaderBackhoe $ 40.00 per hour #REFI Alley grader $ 35.00 per hour #REF! Skid steer loader $ 30.00 per hour #REFI Grounds Equipment Tractor, agricultural $ 65.00 per hour #REFI Brush chipper $ 30.00 perhour #REFI Tractor, grounds $ 20.00 perhour #REF! Commercial mowers $ 20.00 per hour #REFI Street maintenance equipment Street sweeper $ 75.00 per hour #REFI Street flusher $ 30.00 per hour #REF! Requires City operator. May not be operated by outside parties. Vibratory roller, as haft trailer $ 30.00 per hour #REF! Air com ressorftools $ 20.00 per hour #REF! Sewer maintenance equipment Vactor sewer cleaner $ 130.00 per hour #REFI Requires City operator. May not be operated by outside parties. Vac-All catch basin cleaner $ 65.00 per hour #REF! Requires City operator, May not be operated by outside parties. Pumps less than 6" $ 15.00 per hour #REFI Pumps 6" or over $ 25.00 per hour #REFI Vehicles Aerial boom truck forestry $ 60.00 per hour #REF! Requires City operator. May not ba operated by outside parties. Tandem -axle dump trucks $ 55.00 per hour #REF! Single-axle snowplow trucks $ 50.00 per hour #REFI Single-axle trucks $ 35.00 per hour #REFI Medium du trucks $ 25.00 r hour #REFI 1 tontrucks $ 20.00 rhour #REF! Cars trucks 3/4 ton and below $ 15.00 per hour #REFI G n 0 0 City of Hutchinson 2.15(o) 2008 Bulk Water Purchase Fee Schedule* 1 G n H: Fee.. 06 Fee Type Fee Amount Deposit for Key Rental $40.00 Month or Partial Month Key Rental Fee $40.00 Lost or Non - Returned Key 1 year charge Per Load Fee - South Park, Filled by City Staff $15.00 Per Load Fee - 2 Load/Day Max, Hydrant Fills $20.00 * Relates to policy 2.18 9 > 222(c) G C� r u N:,eer.ss 0 City of Hutchinson 2008 Water Turn -On Fee Schedule 2.15(p) 0 icy 2.17 • Hutchinson, MN Code of Ordinances § 72.06 TRUCK PARKING RESTRICTED. (A) It is unlawful to park a detached semi - trailer upon any street, city owned parking lot or other public property except those as are specifically designated by the Council by resolution and signposted. (B) It is unlawful to park a truck (other than a truck of 10,000 pounds gross vehicle weight or less), truck - trailer, tractor - trailer or truck- tractor within an area zoned as a residential district except for the purpose of loading or unloading the same, and then only during the time as is reasonably necessary for that activity. (C) It is unlawful to park a commercial vehicle of more than 10,000 pounds gross vehicle weight upon any street in the business district except streets as specifically designated by the Council by resolution and signposted, but parking of this type of vehicle for a period of not more than 20 minutes shall be permitted in that space for the purpose of necessary access to abutting property while actively loading or unloading when access cannot reasonably be secured from an alley or from an adjacent street where truck parking is not so restricted. (D) It is unlawful to park a truck or other vehicle using or equipped with a trailer, or extended body or other extension or projection beyond the original length of the vehicle, or any • passenger bus, diagonally along any street except for a time sufficient to load or unload, and in that case, only parallel parking shall be permitted. Provided, however, that a truck may stand backed up to the curb if the weight or bulk of the load makes parallel parking impracticable, but then only for a period of time sufficient to load or unload. (E) Parking of commercial vehicles is permitted in duly designated and signposted loading zones, and in alleys, for a period of up to 20 minutes, provided that this alley parking does not prevent the flow of traffic therein, all of which shall be for the purpose of access to abutting or adjacent property while actively loading or unloading. ('89 Code, § 9.08) Penalty, see § 10.99 • American Legal Publishing Corp. \ocb) C Hutchinson City Center 111 Hassan street SE Hutchinson, MN 55350.7522 320 - 587- 5151/Fa 320- 234 -4240 TO: Mayor & City Council FROM: Gary D. Plotz, City Administrator SUBJECT: Policy Governance — Contract for Consulting Services DATE: February 21, 2008 At the January 29, 2008, visioning session/workshop, the consensus of the City Council was to proceed with Policy Governance and enter into a consulting contract with Stacy Sjogren of Out of the Woods Consulting from Sartell, Minnesota. The cost was estimated at $15,000 plus reimburseables (i.e. travel). I was able to negotiate a "not to exceed contract' of $15,000 that does include all costs (i.e. travel). Please see the contract attached. I did attend the recent special workshop led by Stacy Sjogren on January 25, 2008, with Council Member Jim Haugen, Council Member Bill Arndt and Mayor Steve Cook. • Subsequently, there was an additional session with Council Member Stotts. I believe Stacy Sjogren will continue to conduct excellent training through implementation of this project. Policy Governance, itself, should work nicely with our current efforts in establishing both a "strategic plan" and a business plan (one -two year objectives) that were discussed at our January 29, 2008, workshop. The Policy Governance project should also coordinate and mesh well with our 2008 objectives and, specifically, measure any potential future opportunities, such as the ICMA Baldrige Award model. Ken Merrill, Finance Director, will be at the City Council meeting in my absence. We have discussed using the excess bond monies or fund balance monies to pay for this project. I recommend approval. n U Printed on recycled paper - `o C �� Agreement: Policy Governance® Transition . City of Hutchinson, MN City Council February 25, 2008 Stacy Sjogren Out of the Woods Consulting This is an agreement between Stacy Sjogren of Out of the Woods Consulting ( "Sjogren ") and the City Council of Hutchinson, MN ( "Hutchinson "), dated February 15, 2008. WHEREAS Hutchinson is seeking the assistance of a qualified consultant to assist the council through its transition into Policy Governance®. WHEREAS Hutchinson desires to enter into an agreement with Sjogren for such services, the parties hereby agree to the following: 1. Sjogren will facilitate a "policy blitz" retreat before April 30, 2008 during which key staff and all council members will be sufficiently trained in the model, Governance, Executive Limitation, and Board - CEO Delegation policy templates will be personalized to the city setting, and annual calendar will be crafted. If time allows, the council will engage in some team building activities and start Ends Policy development. Sjogren will work in conjunction with staff to do the necessary legal checks of all new policies and identify any resulting by -law changes prior to "going live" with the policies in before May 31, 2008. Sjogren will be provide coaching assistance to the chair and city manager as they assume their roles as defined by Policy Governance& 4. Sjogren will assist the council as a whole during the transition by attending various council meetings then facilitating follow -up debriefing sessions that foster the transition to Policy Governance®, and assisting the council as it establishes and implements its initial ownership linkage strategic plan. 5. Roughly 8 -11 months after policies are established, Sjogren will facilitate a 5 -6 hour retreat to finalize Ends Policies (organizational results) based on the input and data the board has gathered from owners and experts over the past number of months. 6. Sjogren shall be paid a flat rate of $15,000. Payments will be spread out through the 12 month length of engagement. Monthly invoices of $1,250 will be electronically submitted to the city manager starting at the end of March. n LJ \ C) CGS • 7. Sjogren shall be responsible for providing her own office, fax, telephone, and computer equipment needs. Hutchinson will provide administrative assistance at retreats and as necessary throughout the year to maintain newly developed documents. Hutchinson will provide supplies and photocopying services for the board's training needs and policy binders. 8. Any additional training (e.g. new council member or prospective council member training) will be considered additional expenses and will be billed separately. Neither party shall have the authority to bind the other party to any agreement with any other party for services without the prior agreement by either party. 10. Sjogren agrees to indemnify and hold harmless Hutchinson for any damages or liabilities, including legal fees, suffered by Hutchinson as a result of actions by Sjogren, unless such acts were carried out in accordance with instructions received from Hutchinson. Hutchinson agrees to indemnify and hold harmless Sjogren for any damages or liabilities, including legal fees, suffered by Sjogren as a result of acts of Hutchinson, its employees, officers, or agents that pertain to the work of this specific project. 11. All information and documentation related to Hutchinson's Policy Governance® transition is considered the property of Hutchinson and shall not be released to • any third party without prior approval by Hutchinson. 12. This agreement shall remain in effect until modified in writing by both parties or terminated by either party. Either party may terminate this agreement for any reason after giving 15 days written notice to the other party. In the event of termination by Hutchinson, Hutchinson shall pay Sjogren for all prorated fees and expenses incurred through the date of termination. For Out of the Woods Consulting: (name) (title) n U For Hutchinson City Council: (name) (title) 10 Cc> • Resolution No. 13356 RESOLUTION IN SUPPORT OF A LOCALLY -OWNED WIND POWER GENERATION FACILITY WHEREAS, the City of Hutchinson has identified renewable energy and use of non - fossil fuels as a goal to which the City should aspire; and, WHEREAS, the State of Minnesota has enacted legislation known as the Renewable Energy Standard which would require 25% of all energy from electric utility providers to come from renewable sources by the year 2025; and, WHEREAS, the use and development of renewable energy would have a positive impact on stemming the effort of global climate change and would also stimulate the economy of rural Minnesota; and, WHEREAS, wind energy represents an efficient, clean, and plentiful potential source of renewable energy, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • THAT, in consideration of the foregoing, the Hutchinson Utilities Commission is encouraged to investigate the feasibility of owning a local community-based wind power generation facility either owned by Hutchinson Utilities Commission or in partnership with other area utilities, the City and/or private entities that would help meet the renewable energy goals as set out by the State of Minnesota and the City of Hutchinson by developing wind energy. Adopted by the City Council this day of Steven W. Cook, Mayor Gary D. Plotz, City Administrator s iW