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cp02-12-2008 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 12, 2008 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Rev. Brian Brosz, Congregational UCC Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF JANUARY 22, 2008 Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR JANUARY 2008 2. HUTCHNSON AIRPORT COMMISSION MINUTES FROM NOVEMBER 15, 2007, AND DECEMBER 20, 2007 3. PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2008 • 4. PUBLIC LIBRARY BOARD MEETING MINUTES FROM NOVEMBER 26, 2007 5. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR DECEMBER 2007 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13347 - RESOLUTION FOR PURCHASE (BIOSOLIDS DRYING, CHEVROLET SILVERADO, CROW RIVER FOUNTAIN, UNLEADED FUEL, COMPRESSOR REPAIR) 2. RESOLUTION NO. 13348 — RESOLUTION ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO. ORDINANCE NO. 08 -0492 — AN ORDINANCE REZONING PROPERTY FROM R -1 TO I -1 REQUESTED BY ECONOMIC DEVELOPMENT LOCATED AT 765 RAILROAD STREET SE (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR BRIAN MEHR, WASTEWATER DEPARTMENT, TO ATTEND THE ZENON USERS GROUP CONFERENCE IN FORT MYERS, FLORIDA FROM APRIL 27 — 29, 2008 (d) APO NTME T OF ARC V TENANCOURT TO THE EDA BOARD TO DECEMBER 2009 LACING (e) CONSIDERATION FOR APPROVAL OF LEASE AGREEMENT WITH PARK ELEMENTARY SCHOOL FOR PARK LAND (f) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR 3M CLUB ON APRIL 25, 2008 (g) CONSIDERATION FOR APPROVAL OF SIX -MONTH EXTENSION FOR THE AIRPORT FIXED CITY COUNCIL AGENDA — FEBRUARY 12, 2008 BASE OPERATOR • (h) PROJECT OT 6-11 FOR WASTEWATER TOREATMENT FACILITY LEFT LIFT STATION RviPROVEMENTS) (i) CONSIDERATION FOR APPROVAL OF SUNDAY LIQUOR LICENSE FOR LAMPLIGHTER II, INC. 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS-6:00 P.M. (a) 2008 PAVEMENT MANAGEMENT PROGRAM PHASE I Action - 8. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF PLANNING/ZONING/BUILDING 2007 YEAR -END REPORT No action. (b) PRESENTATION OF FIRE DEPARTMENT 2007 YEAR -END REPORT No action. 9. UNFINISHED BUSINESS • (a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 07 -0482 — AN ORDINANCE REGULATING RENTAL UNIT REGISTRATION AND INSPECTION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR FEBRUARY 26, 2008) 10. Action — Motion to reject — Motion to approve (a) CONSIDERATION FOR APPROVAL OF AMENDMENT TO SECTION 16 OF THE CITY OF HUTCHINSON EMPLOYEE HANDBOOK Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF ESTABLISHING 2009 BUDGET PARAMETERS Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF BUSINESS VALUATION SERVICES FOR THE CITY OF HUTCHINSON Action — Motion to reject — Motion to approve (d) PRESENTATION BY GARY PLOTZ ON BALDRIDGE QUALITY MODEL Action — • (e) DISCUSSION REGARDING TELECOMMUNICATIONS COMMISSION Action - CITY COUNCIL AGENDA — FEBRUARY 12, 2008 •(f) CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DISCUSS PROPERTY ACQUISITION ASSOCIATED WITH NORTHEAST TRUNK STORM SEWER PHASE 2 PROJECT Action — Motion to reject — Motion to approve 11. MISCELLANEOUS 12. ADJOURN E • MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 22, 2008 1. CALL TO ORDER — 5:30 P.M. Mayor Cook called the meeting to order. Members present were Bill Arndt, Kay Peterson and Jim Haugen. Member absent was Casey Stotts. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Brian Brosz, Congregational UCC Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF JANUARY 8, 2008 Motion by Haugen, second by Arndt, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS I. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM DECEMBER 3, 2007 • 2. PLANNING COMMISSION MINUTES OF DECEMBER 18, 2007 3. JOINT PLANNING BOARD MINUTES FROM NOVEMBER 21, 2007 4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY BOARD MINUTES FROM DECEMBER 18, 2007 5. CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2007 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR DECEMBER 2007 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13340 - RESOLUTION FOR PURCHASE (POLICE DEPARTMENT SQUAD CAR AND BIODIESEL) 2. RESOLUTION NO. 13341 - RESOLUTION AUTHORIZING CITY OF HUTCHINSON MEMBERSHIP TO HUTCHINSON AREA CHAMBER OF COMMERCE 3. RESOLUTION NO. 13342 - RESOLUTION AUTHORIZING TRANSFER OF EXCESS BOND FUND AND FIRE TRUCK FUNDING FROM 2007 GENERAL FUND TO CAPITAL PROJECTS FUND FOR FIRE TRUCK PURCHASE (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION TO REZONE PROPERTY FROM R -1 TO I -1 REQUESTED BY ECONOMIC DEVELOPMENT LOCATED AT 765 RAILROAD STREET SE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13336 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 08-0492 FOR FEBRUARY 12, 2008) 5 cad CITY COUNCIL MINUTES —JANUARY 22, 2008 2. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF GOEBEL'S SECOND ADDITION SUBMITTED BY HUTCHINSON ECONOMIC DEVELOPMENT WITH FAVORABLE PLANNING • COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13337) (d) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR VFW POST 906 LADIES AUXILIARY ON FEBRUARY 23, 2008, AT THE VFW POST 906 (e) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2008 PAVEMENT MANAGEMENT PROGRAM PHASE (f) CONSIDERATION FOR APPROVAL OF AMENDMENT TO CONSULTING SERVICES AGREEMENT WITH DON ROECKER RELATED TO WASTEWATER TREATMENT FACILITY FEDERAL FUNDING REQUEST (g) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR KIM KOSKI, WASTEWATER DEPARTMENT, FOR OPS TRAINING IN NEW MEXICO FROM FEBRUARY 4 — 8, 2008 (h) CONSIDERATION FOR APPROVAL OF 2007 PAY EQUITY REPORT (i) REAPPOINTMENT OF JACK SANDBERG TO THE PIONEERLAND LIBRARY SYSTEM BOARD TO DECEMBER 2010 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(b)1, 6(c)1, and 6(e) were pulled for separate action. Motion by Peterson, second by Arndt, to approve consent agenda with the exception of the items noted above. Motion carved unanimously. • Item 6(b) I had further discussion. Council Member Arndt asked if the vehicle being proposed to purchase will be a multi-fuel vehicle. John Olson, Public Works Superintendent, noted that it will be a multi-fuel vehicle. Motion by Haugen, second by Arndt, to approve Item 6(b)l. Motion carried unanimously. Item 6(c)1 had further discussion. Council Member Arndt clarified that the property being purchased is the Stritesky property. He also asked if the neighbors' concerns over the access road were addressed. Miles Seppelt, EDA Director, noted that property neighbors were present at the Planning Commission and staff will be working through some of their concerns. Motion by Arndt, second by Peterson, to approve Item 6(c)1. Motion carried unanimously. Item 6(e) had further discussion. Mayor Cook noted that the assessments were approximately 39% and he asked if these numbers are from the proposed pavement management plan. Kent Exner, City Engineer, noted that when staff implements the new pavement management plan, the assessments will charge on this project. Mr. Exner noted that the numbers in the report are estimates only. Mr. Exner further explained the assessment policy procedures and how the city is looking at revising their policy. Motion by Arndt, second by Peterson, to approve Item 6(e). Motion carried unanimously. 7. PUBLIC HEARINGS —6:00 P.M. -NONE 8. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION OF MCLEOD COUNTY ASSESSOR'S ACTIVITIES AND CONSIDERATION FOR • APPROVAL OF 2008 ASSESSMENT AGREEMENT Gary Plotz, City Administrator, noted that one of the objectives this year was to discuss with the County �aN CITY COUNCIL MINUTES —JANUARY 22, 2008 Assessor's office how the commercial properties will be assessed. • Sue Schulz, County Assessor, presented before the Council. Ms. Schultz noted that a 15% increase will be seen on commercial properties if warranted. An adjustment of 9% will be made to the City. A phase -in approach is being implemented so that the commercial properties are at or above 90% of the market value. Ms. Schulz spoke briefly about residential market values, which are not planned on being adjusted due to market. Motion by Arndt, second by Haugen, to approve 2008 assessment agreement with McLeod County. Motion carried unanimously. 9. UNFINISHED BUSINESS (a) IMPLEMENTATION ATION FOR APPROVAL AND CONSIDERATION PERFORMANCE TINCREASE ITY POLICY NY 0.. 3 UNIFORM 8 Gary Plotz, City Administrator, noted that the purpose of this item is to have one uniform review date for employees that can tie into department objectives. A cost is associated with this new implementation. Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing presented a chart illustrating a proration in 2008. This system shows that the employee would receive the same amount of dollars as if their review date remained with their anniversary date. Uniform date versus prorated implementation shows a cost difference of approximately $70,000. Mayor Cook noted that due to the cost of implementing the program, he would rather not implement the uniform increase date. He feels that the goals/re view could be established and conducted in the be ggiinning ofthe year, however keep the increase date at the employees' anniversary date. Council Member Ha en noted his concerns with the cost of the implementation. Mayor Cook suggested implementing a Jan uary 31 review date for all employees, however the increase would be seen on anniversary date. Motion by Haugen, second by Cook, to implement universal review date, however see increases on • anniversary date. A roll call vote was taken: Haugen — aye; Arndt — aye; Cook — aye; Peterson — nay. Motion carved 3 to 1. (b) DISCUSSION OF HUTCHINSON CITY ORDINANCE 72.06 —TRUCK PARKING RESTRICTIONS — MAYOR STEVE COOK Mayor Cook expressed that he feels the Planning Commission will need to be involved with any changes to a truck parking ordinance. Mayor Cook suggested allowing truck parking in residential neighborhoods in accordance with the snow removal parking dates (November 1 to May 1). This will allow the trucks to be plugged in during the cold weather at a person's residence. Council Member Peterson noted concerns with allowing trucks in residential neighborhoods, as they are more of an industrial use. Council Member Haugen suggested having the Planning Commission review this matter and come up with alternative areas for trucks to park instead of having them in residential areas. Gary Plotz, City Administrator, noted that he received input from a family that parks their truck on their property and they need to plug it in the wintertime. If no alternatives or allowances are made, they will need to move out of the city. Motion by Peterson, second by Arndt, to leave the ordinance as written, and encourage that it is enforced. Haugen — aye; Arndt — aye; Peterson — aye; Cook — nay. Motion carried 3 to 1. 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ITEMS FOR TRUNK HIGHWAY 15 & COUNTY ROAD 12 ROUNDABOUT PROJECT (ACCESS AGREEMENT, LETTER OF SUPPORT AND COUNTY DITCH PETITION) • Kent Exner, City Engineer, presented before the Council. Mr. Exner reviewed a temporary roadway access agreement that staff has proposed which is for an extension of Michael Court to 202°" Circle. Mr. Exner also displayed the detour route and noted that signage to the businesses on the stretch of Hwy 15 being 5 ('Ai CITY COUNCIL MINUTES —JANUARY 22, 2008 reconstructed will be visible. The township has approved the use of 202"d Circle as a temporary detour route. Mr. Exner then explained the work that will need to be done before the City petitions to the County for assuming responsibility of the county ditch (drain tile system) south of the connection that will be made during the TH 15 & CR 12 roundabout project. Further documentation on the petition will be brought forth to the Council at a later date. The proposed letter of support is intended to be rovided to the state legislators encouraging them to keep this project on the books even though there are fiscal issues happening in the state currently. Mr. Exner then explained the cost differences between a roundabout project and a signal system project. The roundabout control system is the preferred system by Mn/DOT based on traffic counts, turning movements, sightlines, property access points and known safety issues. Kent Exner also noted that an analysis was completed on building a temporary access road to the south of CR 12 as well. A cost of approximate)y $100,000 was arrived at. The approximate cost for the proposed extension to the north is estimated at $12arrived ,000. Julie Neubarth, business owner on Hwy 15 North, presented before the Council. Ms. Neubarth noted that the property owners are in acceptance of the proposed access agreement. Ms. Neubarth, on behalf of the property owners, noted that research had been conducted on the after -effects of roundabouts. 78% of them showed a 21% decline in traffic counts. The group also had concems over pedestrian safety at the roundabout. Dan Hatten, Police Chief, noted that the proposed temporary access appears to be acceptable to emergency services. Kent Exner noted that the planned letting date is May 16, 2008. Motion by Peterson, second by Arndt, to approve the temporary access agreement, letter of support and moving forward with the ditch petition process. Motion carved unanimously. (b) CONSIDERATION FOR APPROVAL OF 2008 HOUSING COMMUNITY DEVELOPMENT PLAN • Jean Ward, Hutchinson Housing and Redevelopment Authority Director, presented before the Council. The proposed plan is based on the 2004 Hutchinson Housing Market Analysis and Demand Estimates along with information from an updated 2007 market analysis by Maxfield Research for the H 7 corridor. This plan seeks approval in order for the HRA to ap ly for housing funding. The HRA will working on various, protects m 2008, including administering the 2008 Workforce Housing CASA program for existing homes and new construction, administering MHFA CRV affordability gap for three home buyers purchasing newly constructed homes, applying for Minnesota Housing 2% Construction financing for the school construction house, continue to administer the expanded Franklin Grove neighborhood rehab project, researching feasibility of purchasing additional lots for future school construction/affordable housing initiatives, and administering the Minnesota Housing Fix Up Fund and Community Fix Up Fund. No rental projects are being recommended. Renovation of 11 apartments, laundry room, and corridors are planned for Park Towers apartments. Motion by Arndt, second by Haugen, to approve 2008 Housing Community Development Plan. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF POSITION RECLASSIFICATION Gary Plotz, City Administrator, noted that the current Compost Supervisor is at a Grade 7 on the pay scale. This position has continued to evolve and assume additional duties and responsibilities related to the direct management of the CreekSide compost facility. These duties have been assumed as a result of the City moving away from contracted management of the compost operation. The proposal is to reclassify the position to Grade 11 and change the title to Compost Manager. Gary Plotz also noted that an independent consultant had been hired to implement cost/manufacturing accounting. Due to the Assistant Finance Director position being filled, this consultant will be phased -out • gradually. Instead of the consultant coming out weekly, perhaps the consultant will come out monthly. Motion by Peterson, second by Arndt, to approve position reclassification for the Compost Site Supervisor. 61 cc> CITY COUNCIL MINUTES — JANUARY 22, 2008 Motion carried unanimously. • (d) CONSIDERATION FOR APPROVAL OF PUBLIC WORKS REORGANIZATION Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that when the Director of Public Works left approximately 1 %: years ago, the Public Works Department restructured. The restructuring included assigning the overall management duties for the Public Works functions to the City En�m' eer, appointed the City Engineer as the primary representative for the Public Works Departments, assigned budgeting and financial duties and the HATS joint powers representative position to the Public Works Superintendent and expanded the lead role of Senior Public Works Maintenance Specialist working with the street crew. This structure has been reviewed by management staff and they believe this structure is appropriate and has been working very well. Staff is recommending that the City Engineer position be reclassified from Grade 12 to Grade 14, the Public Works Superintendent position be reclassified from a Grade 10 to a Grade 11 and rename to Public Works Manager, change the title for the position of Water/Wastewater Director to Waster/Wastewater Manager, return the position of Senior Public Works Maintenance Specialist working with the street crew to its previous capacity as a Grade 4 position and incorporate resource management duties into the description of the Environmental Specialist position, as time permits. Motion by Arndt, second by Haugen, to approve the public works reorganization as indicated above. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF SETTING JOINT CITY COUNCIL AND PLANNING COMMISSION WORKSHOP TO DISCUSS IMPLEMENTATION OF HWY 7 CORRIDOR STUDY RECOMNMENDATIONS Rebecca Bowers, Planning/Zoning/Building Director, presented before the Council. Ms. Bowers explained that the Council had suggested having a workshop with the Planning Commission to discuss the details of the implementation steps outlined in the study recently adopted and how it may affect various properties. • Motion by Arndt, second by Haugen, to set joint City Council and Planning Commission workshop for February 19, 2008, at 4:00 p.m. Motion carved unanimously. (f) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC MEETING FOR MCLEOD FOR TOMORROW ON FEBRUARY 7, 2008, FROM 7:00 -9:00 P.M. IN THE COUNTY COMMISSIONERS' ROOM AT THE MCLEOD COUNTY COURTHOUSE Motion by Haugen, second by Arndt, to set public meeting for February 7, 2008, at 7:00 p.m. for the McLeod for Tomorrow meeting at the McLeod County Courthouse. Motion carried unanimously. 11. MISCELLANEOUS (a) CONSIDERATION FOR APPROVAL OF SUPPORTING HUTCHINSON UTILITIES COMMISSION IN ENDEAVOR WITH PHOENIX SOLUTIONS Mayor Cook noted that the Hutchinson Utilities Commission is implementing an Integrated Resource Plan which incorporates the use of alternative energy. HUC is working with a company, Phoenix Solutions, on a plasma gasification pro,] ect, which will be a source for renewable energy. HUC and Phoenix Solutions are seeking funding from the State of Minnesota to put this product into conception. Motion by Peterson, second by Cook, to approve Resolution No. 13343, Resolution of Support for Hutchinson Utilities Commission and Phoenix Solutions. Motion carried unanimously. Bill Arndt — Council Member Arndt mentioned that the Joint Planning Board met last week and one of the items considered was the expansion of a feedlot for Skyview Dairy. Council Member Arndt noted that the JPB found that there are 14 feedlots in the joint plannin area. One property owner noted concern of owner • allowing expansion to solely one property and that ley all should be treated equally. The proposed ordinance would remove the number of "400" from the ordinance. This would affect all feedlots in the county. The County Board makes the final decision on this ordinance change. Discussion was held in 5ca> CITY COUNCIL MINUTES —JANUARY 22, 2008 regard to permitting processes (i.e. MPCA, county, conditional use, etc.). Mayor Cook noted concerns with • allowing all feedlots to expand at whatever number of head they prefer. Gary Plotz — Mr. Plotz noted that on Thursday, January 24, 2008, staff is having an audioconference on the Baldridge Model. The audioconference is occurring from 12noon —1:30 p.m. at the Event Center. Motion by Peterson, second by Haugen, to set January 24, 2008, at 12noon at the Event Center, as a public meeting. Mr. Plotz also mentioned that the Policy Governance session is set for this Friday, January 25, 2008, from 8:00 a.m. — 4:00 p.m. at the Event Center. Mayor Cook noted that this session is for non -profit governing boards. Mr. Plotz lastly mentioned that the Council is holding a visioning session from 9:00 a.m. — 1:00 p.m. on Tuesday, January 29, 2008. Mr. Plotz noted that the objectives set at his review will be discussed. If any council member has other objectives to discuss, they should let him know. In addition, other short-term goals will be identified. Mr. Plotz reminded the Council that the state legislators will be in attendance at 1:00 P.M. Kent Exner — Mr. Exner noted that the Hwy 7 project received an award from the Concrete Paving Association for urban development. John Olson — Mr. Olson noted that any suggestions to the draft assessment policy can be forwarded to him. Mayor Cook — Mayor Cook noted that he attended a meeting last week with several mayors in regard to LGA. The hope is to have a plan presented to the legislature this year. Mayor Cook also noted that he attended the League of Minnesota Cities Elected Officials Conference. One interesting segment was on ethics. A suggestion was to include an ethics clause in city contracts. Mayor • Cook commented on a Resolution that was rescinded by the Pioneerland Library System related to LGA. 12. ADJOURN • Motion by Arndt, second by Cook, to adjourn at 8:00 p.m. Motion carried unanimously. 6 5 ca> LI TO, Mayor and City Council Members Frone Brad Emans, Fire Chief Dabs 02101/08 Rs Monthly Update on Activities of the Fire Department Fire Department Response: The fire department responded to 51 calls for service in the month of January. Fire Officer Only Response: A "fire officer only' responded to 23 calls in January, saving the Hutchinson Fire District the cost of a "general" alarm estimated at $3,864.00 and more importantly, it kept our firefighters on their full time job or at home with their families an additional 345 hoursl Response Time (First Emergency Vehicle Out of the Door): December — 4 minutes 46 seconds • Example of a few of the calls: • Firefighters responded to a fire at the Hospital when a person from MHU started the plastic fence on fire. The fire did minor damage; • Responded to a call in a commercial building for smoke, the cause was determined to be a bad light fixture; • Responded to a call of a manufactured home fire, the fire was actually just the electric meter post and wires; • Responded to Buffalo Lake mutual aid for an industrial fire in the ethanol plank • Responded to a residential home in the NW part of the city for smoke in the basement, firefighters found a problem with the dryer vent; • Responded to alarms sounding in one of the multifamily apartment buildings in the SE part of the city, firefighters found one apartment with smoke from burnt food; • Responded to a natural gas leak in a residential house in the SE part of the city, firefighters found that the range had been left on accidentally; • Responded to a chimney fire in the rural fire district during the minus 40 degree cold spell, the house had some minor smoke damage; • Responded to a relatively major hazardous material spill at one of our industrial sites, large amounts of alcohol leaked from the plant creating a dean -up situation for the FD and the company • and a concern for the river. (0 ca) Breakdown of the Calls for the Month: City: Residential 5 Commercial/Industrial 7 Multi- family 6 School 3 Carbon Monoxide 7 Hazardous Material 4 Vehicle 0 Rescue 0 Medical 5 Grass 0 Sky -Warn 0 Good Will 0 Mutual Aid 1 Rural: Stricture Fires 2 Arson 1 Rescue 2 Grass Type 0 Medical 6 Residential 2 Fann Building 0 Hazardous Material 0 Carbon Monoxide 1 Vehicle 0 CommeraaYIndustrial 0 Good Will 0 Mutual Aid 0 Structure Fhes 1 Anson 0 Training: • Conducted its annual inventory of all of ifs equipment • Conducted an ice / water rescue training exercise on the river, • Conducted an "Off Road" patient assessment / packaging exercise; • Conducted a vehicle extrication / rescue exercise. • Fire Prevention I Public Relations: • Conducted a short fire safety classes along with a tour for two Cub Scout groups; 0 • Spoke at the McLeod County Autistic Family Support Group meeting on "Project Life Saver; Other Information: • Our fire officers conducted their annual planning — goal setting meeting; • The "Firefighter Memorial Wall" project will be moving into it's fundraising stage, with the hope that we will be able to present our idea to the City Arts Committee in the next six months; • The HFD "2007 Annual Report" is complete, and can be viewed on the City of Hutchinson web site under the fire department annual report • Page 2 1-0 ca> +HUTCHINSON AIRPORT COMMISSION November 15, 2007 5:30 p.m. • Airport Arrival/Departure Building Minutes Members present: Dave Skaar, Chuck Brill, Doug McGraw, Dick Freeman, Joel Schwarce Others Present: Mayor Steve Cook; Juli Neubarth, Tim Miller, hangar tenants Meeting called to order at 5:30 p.m. There was a quorum of members present. 1. Airport Han¢ar Tenant's Insurance Olson presented before the Commission. The City had sent out a letter, using information generated by the City's risk management consultant. There were many questions about the letter, and people were informed to hold off on any insurance transactions. City staff have identified areas of concern regarding insurance coverage at the airport, including: general liability, hangar - keepers insurance, relationships with private hangar lessees, relationship with the FBO, and relationships with public hangar tenants. After discussions with City risk management consultants, the specific coverage that is lacking was identified. The missing coverage is for tenants' activities on the premises where the aircraft is stored. Proposed language to address this lack of coverage will be presented to the City Council for their approval. • At 7:00, a motion to adjourn was made by Brill, second by McGraw. Unanimous approval. NEXT MEETING: December 13, 2007 - tentative • �pCa >2. +HUTCHINSON AIRPORT COMMISSION December 20, 2007 5:30 p.m. • Airport ArrivaliDeparture Building Agenda Members present: Dave Skaar, Chuck Brill, Dick Freeman, Members absent: Doug McGraw, Joel Schwarze Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Tim Hurias, hangar tenant Meeting called to order at 5:30 p.m. There was a quorum of members present 1. Approve Minutes of October 18. 2007 meetings Motion made by Freeman, second by Brill to approve minutes. Unanimous approval. 2. Review Updated Hangar Assignments Review latest map (w/ updates) Review latest priority list (w/ updates) 3. Operational Issues Report by Olson regarding meeting with FAA & Mn/DOT Aeronautics: 1. Skydive Hutchinson. FAA & Mn/DOT are interested in removing any through-the-fence agreements on airports and would be supportive of having the City purchase Skydive Hutchinson. At the meeting, Olson explained to FAA & MWDOT representatives that this had already been tried But, both parties indicated their preference to have the City attempt to purchase the property for airport use. Motion made by Freeman, second by Brill, to request appraisal from City Council in January. Unanimous approval. 2. Crosswind runway. — FAA has asked for information about the types of aircraft at HCD in order to determine whether a crosswind runway would be federally eligible. At this point, the crosswind runway has been identified as three separate items on the Airport CIP (environmental review /planning -1011, land acquisition -1011, and construction - 1013). Airport Commissioners and others present will present Olson with a list of based aircraft to be forwarded to TKDA and be reviewed by FAA & WDOT. Olson was directed to contact the City Director of Planning/Bldg/Zoning to see ifzoning for a crosswind runway would be feasible. 3. Runway extensions —It appears the runway extensions (double displacement) would likely be federally eligible, but MWDOT Aeronautics would approve the ALP unless zoning were extended to include the double displacement(], 000' on each end) This project is not identified on the Airport CIP at this time. Olson was directed to contact the City Director of Planning/Bldg/Zoning to see ifzoning for the double displacement would be feasible. 4. Pavement Maintenance —The 1008 Airport CIP has a project identified to address longitudinal cracks in the runway that are of concern for tail - draggers. All of the appropriate paperwork far FAA has been initiated The next due date for information is mid -May. Olson indicated that it would be necessary to implement a consultant selection process this winter, so work • submitted prior to the FAA's May deadline would be covered under a new consultant contract. (0CC)01 Life Link/Air Methods location: Life Link Ill will be at the January 17 meeting regarding information about a more permanent location for their operations. There may be a request that the City extend water and sewer services to a new site, if necessary, as part of their contribution to this effort. 0 4. Other Discussions/ New Business Insurance. Olson explained that a letter will be sent out regarding insurance coverage for hangar tenants. The specific coverage will be for tenants' activities on the premises where the aircraft is stored. Coverage will be required at $300,000 in calendar year 2008, $500,000 in calendar year 2009, and $1 million thereafter. City staff will be sending a notice to hangar tenants by the end of 2007. Hangar tenants requested that City staff consider modifying requests for coverage information to allow tenants to simply indicate if there has been no change in coverage since the last request for coverage information. Commissioners noted the gate on Airport Rd had been inadvertently left open. Staff was directed to ensure it is closed. Airport Commission: Dick Freeman was re- appointed to the Airport Commission through 2012. This is his god term. Dave Skaar indicated he would be gone for the next meeting, perhaps two meetings, so he requested that Joe Dooley be invited to the January and February 2008 meetings. At 7:00 p.m., a motion to adjourn was made by Brill, second by Freeman. Unanimous approval. NEXT MEETING: January 17, 2008 • 0 co (Q )9�) 0 Planning, Zoning, and Building Dept. Monthly Report January 2008 Building Department Permit Activities Set fees not included in valuation O UW 112007 Total Number Inspections 115 168 168 Building Permits Issued by Type Number of Permits & Valuation Compared to 1/07 Number of Permits & Valuation Year to Date Number Permits & Valuation Commercial new 0 0 $0 Commercial Additions/ Remodels Convert day care to Vivid Image offices -897 Hwy 15 S Bathroom remodel — West Central Ind. — 900 Hwy 15 S Interior remodel — Factory Direct Furniture —16919 Hwy 7 E 3-$65,000 0 3 - $65,000.00 Industrial new 0 0 $0 Industrial Additions/Remodels 0 $0 Total New Residential Units (Single Family, twins, townhomes) 0 1 -$208,000 $0 Residential misc. (additions, repairs, remodels, etc) 3-$12,000 1 -$1'000 3 - $12,000.00 Set fee permits (reside, reroof, window replacement, misc.)* 21 3 N/A* Subtotal Building Permits: $77,000 $209,000 $77,000.00 Mechanical 7-$27,284 17 - $417,200 7 - $27,284.00 Plumbing* 4 7 N/A* Signs* 5 4 N/A* Total Permits issued and valuation 43 - $104,284 34 - $626,200 43 - $104,284 Set fees not included in valuation O UW aning, Zoning, and Building Dept. • • Monthly Report for January 2008 Page 2 Planning, Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Staff met with Center for Energy and Environment and HUC staff on energy efficiency programs and began collecting info on building systems. Staff planned for kitchen equipment replacement at Evergreen senior dining and began researching funding options. Evergreen senior dining facility served 3,378 meals to seniors in January. Educational Activities: Kyle Dimler attended the Annual Institute of Building Officials training at U of MN, St. Paul campus, on Fire Resistance -Rated Assemblies, Updates to the MN Fuel Gas and Mechanical Codes, and Heat Loss /Heat Gain Calculations. Rebecca Bowers attended the Green Building Workshop for Local Governments, presented by the MPCA and Green Building Council. Other Activities: Worked with Engineering staff on stormwater ponding standards, participated in rental licensing program meetings, completed 2007 annual report, and interview with Hutch Leader on yearly building activities. Staff also developed work plan for Planning Commission activities, participated in City Council workshop /visioning session, and began reviewing census 2010 information. Marilyn Swanson, Building Secretary, has retired after 16 years. Current staff is covering her duties until the position is filled. Planning and Zoning Activities Activity — 1/2008 Number Additional Info. Zoning Review of Building Permits 6 Zoning Review of Sin permits 5 Planning/Zoning Planning/Zoning Applications Provided 5 Predevelopment Meetings/ In -depth planning/zoning assistance 3 Ravenwood condo plat, Peace Lutheran Church expansion, Tea house ordinance amendment Planning Commission Applications Reviewed and Processed 3 Also completed annual work plan for Planning Commission Joint Planning Applications Reviewed and Processed 3 Feedlot ordinance amendment, CUP, and final plat Zoning Enforcement Letters 16 Sandwich Board sign renewals and temporary sign issues Miscellaneous Meetings Attended 27 Vv Minutes Hutchinson Public Library Board 1101 Monday, November 26, 2007 Members present: Abby Dahlquist, Yvonne Johnson, John Paulsen, Kay Peterson, Guy Stone, Janet Vacek and Mary Henke, Ex- Officio Members absent Ann Vance John called the meeting to order. Yvonne moved the minutes be approved and Guy seconded the motion. Minutes were approved. Jack Sandberg was present and submitted a report from the Thursday, November 15, 2007, Pioneerland Library System Meeting. A discussion was held concerning the vacant positions on the revised job class Informational sheet. Old Business: 1. Community forum on October 30, "Preparing for the Minnesota Age Wave ". There was a small turnout (20-25 attendees) but those that attended where very Interested in the topic. Mary gave a packet of materials to the library board which had been distributed by Kate Selseth, the presenter. 2. National Library Week (April 13-19, 2008) author visit. Possble Minnesota authors who might present are Dean Urdahl, a legislator and social studies teacher, who wrote "Uprising: A Novel" or William Kent Krueger, author of numerous mystery books. Since we didn't use any funds for the "Minnesota Age Wave" presentation, we may be able to spend more on an author visit in the spring. The Friends of the Library usually budgets from $300- • 400 for each event. Mary will check on Urdahl and Krueger and have more information at the January board meeting. New Business: 1. Minnesota Age Wave and its impact on local library services: a. Current services to seniors. 1) an informal delivery service to patrons who request it, 2) deposit collection at five locations - the Pines, the Oaks, Cedar Crest, the Hutchinson Community Hospital, and Burns Manor. Mary commented that the age range for seniors is large (from 60 - 90) and the needs are varied. b. Responding to the challenges: Discussion on ways to serve seniors included, 1) the library serving as a point to link seniors with services within the community, 2) have a senior day at scheduled intervals and providing transportation, possibility the Trailblazer Transit, to and from the library. There was discussion about funding for this type of activity. Mary will check with the SW Minnesota Foundation about the possibility of a grant from them or another agency. Also, Mary will solicit suggestions for library services to seniors by visiting with the administrators at the independent and assisted living facilities in Hutchinson. Next meeting: January 28, 2008. Meeting adjourned. Respectfully submitted, • Yvonne Johnson, Co-Secretary (9 Ca) A • 0 11 1/25/2008 HUTCHINSON UTILITIES COMMISSION PAGE 1 BALANCE SHEET DECEMBER 31, 2007 + + + w TOTAL w + + w 1 ASSETS UTILITY PLANT - AT COST - LAND & LAND RIGHTS - .. _.... -_ - 4 -,493; 141. 89 DEPRECIABLE UTILITY PLANT 105,760,046.90 TOTAL UTILITY PLANT 110, 251, 188. 79 LESS ACCUMULATED DEPRECIATION (36,010,472.93) '^ TOTAL ACCUMULATED DEPRECIATION (36,010,472.93) I. TOTAL CONBTRUC7ION IN PROGRESS .00 TOTAL UTILITY PLANT DEPREC VALUE - - 74,240,715.86' - ( RESTRICTED FUNDS & ACCOUNTS FUTURE EXPANSION & DEVELOPMENT - - - - 259, 772. 46 -- - - - -- - - 1 PAYMENT IN LIEU DF TAXES 1,077,184.65 RATE STABILIZATION FUND - ELECTRIC 725,717,85 RATE STABILIZATION FUND - OAS - - - - -- 427,236.28 (• BOND & INTERE6T PAYMENT 2003 241,897.88 C'. CATASTROPHIC 500, 000. 00 TOTAL RESTRICTED FUNDS & ACCOUNTS -- - _ - - -- 3,231.769.12 .., CURRENT & ACCRUED ASSETS CASH IN BANK - 5,443,029.95 ACCOUNTS RECEIVABLE 4,611,290.38 INVENTORIES 1,558,998.48 1_ PREPAID MAINTENANCE AGREEMENT _ - 61,"267.45- PREPAID GAS EXPENSE (13,224,22) - DEFERRED ENERGY COST - MISO 59,129.38 CLEARING ACCOUNT 15,665.29 SALES TAX RECEIVABLE 93,001.22 I TOTAL CURRENT & ACCRUED ASSETS 11,829,097.93 DEFERRED CHARGE BOND DISCOUNT 2003 533,323.15 TOTAL DEFERRED CHARGE - - -- - 533, 323.15 TOTAL ASSETS 89, 834, 906. 06 ,;' SJ n v ' J f' 1/25/2008 HUTCHINSON UTILITIES COMMISSION PAGE 2 BALANCE SHEET DECEMBER 31, 2007 r L r r r r TOTAL r r r r MUNICIPAL EQV ITV d LIABILITIES MUNICIPAL EQUITY _- MUNICIPAL EQUITY _ 94,008,499, -99 UNAPPROPRIATED RETAINED EARNINGS 3,527,025.89 TOTAL MUNICIPAL EQUITY 57, 535, 315. 84 - LONG TERM LIABILITIES -NET OF CURRENT _MATURITIES_ 101 2003 BONDS ib, 610, 000. DO "JJ TOTAL LONG TERM LIABILITIES 26,810,000.00 S & ACCTS PAY RETAIN CONBTR CONTRACTNTRACT. - ACCRUED EXPENSES - RETAINAGE 107,671.74 TOTAL CONSTRUCTION & ACCTS PAY 107,671.74 , CURRENT & ACCRUED LIABILITIES 4,367,271.69 ABLE ACCOUNTS PAYABLE _ _ _ _ _ _ _._.... ._ ....._._.. .. __ __. 03._.. 677-,323. INTEREST ACCRUED ACCRUEDPAYROLLPAYABLE .. 74,892.88 ='r ARUED VACATION CC 225,73.74 I: (I ' ACCRUED MEDICAL FUND (305,021.35) ACCRUED _ 18,482.44 „r - _SEVERANCE _.. - ACCRUED SICK.._. _ .. - _. 1,77E_98_... CUSTOMER DEPOSITS 205,863.51 '° OTHER G ACCRUED LIABILITIES 10,565.94 " _CURRENT TOTAL CURRENT ACCRUED LIAD G _ - 5, 3B1, 7i8, -48 -„ TOTAL MUNICIPAL EQUITY G LIAB 89,834,906.06 ` SJ n v ' J f' f-'I 1/25/2008 HUT'CHINSON UTILITIES COMMISSION PAGE 1 STATEMENT OF INCOME & EXPENSES DECEMBER 31, 2007 PREVIOUS CURRENT BUDGETED BUDGET ANNUAL " YEAR TO DATE _ YEARTO -DATE YEAR TO DATE - DEVIATION - BUDGET INCOME STATEMENT OPERATING REVENUE j' SALES - ELECTRIC ENERGY 27,025,938.57 _ 27, 94J, 522. 76 - 27,891,548.40 '- _ _ - (4Si025. 64) _ 27, -591- ,548:40 - - - -' i, SALES FOR RESALE 958,515.15 2. 085, 417. (34 700,000.00 1,385,417,84 700,000.00 NET INCOME FROM OTHER SOURCES 261,841.77 254,648.26 200,000.00 54,648.26 200,000.00 SECURITY LIGHTS/ 10,987.50 . - i1:350.00 - 15,000.00 - (3:650. -00) 15,000.00' POLE RENTAL - 1,666.50 2,431.75 3,000.00 (568.25) 3,000.00 " SALES - GAS 12, 135, 596. 55 13, 840, 872. 25 12, 283, 271. 00 1, 557, 601. 25 12, 283, 271. 00 NEW ULM TRANSPORTATION 657,746.26 712 49. F3 - -- 706,- ODG:00- -- 12,049.23 -- - 700,'000.-00 - i'' TRANSPORTATION - ELECTRIC DIVISION 1,100,000.00 1,100,000.00 1,300,000.00 .00 11 100, 000. 00 TOTAL OPERATING REVENUE 42,152,292.30 45,850,292.09 42,892,819.40 2,957,472.69 42,892,819.40 OPERATING EXPENSES PRODUCTION OPERATION 3,503,847.21 41 166, 119.54 3,286,877.37 (879,242.17) 3,286,877.37 " PRODUCTION MAINTENANCE 361,296.36 400, - 513.25 470,500.00 - - 69,926,73 470,5170. -00' " PURCHASED POWER 16_,814,770.16 17,362,713.32 17,082,436.34 (280,276.98) 17,082,436.34 OTHER POWER SUPPLY 347,717.93 336,728,57 321,000.00 (15,728.57) 321, 000.00' TRANSMISSION OPERATION 3,175.43 2,270.49 3 00000 -- - 729.51- - - 3,000100 TRANSMISSION MAINTENANCE 5,380.12 4,610.18 6,000.00 1,389. 132 6,000.00 -- ELECTRIC DISTRIBUTION OPERATION 325,894.15 336,609.50 333,200.00 (3,409.50) 333,200.00 ELECTRIC DISTRIBUTION MAINTENANCE 169,580.29 241,676.10 - -- 203.30G. 00-- "- -_(38, 175. -10 ) - - -- 203, - 500.00 PURCHASED GAS EXPENSE 9,672,324.10 11,473,092.58 9, 762, 422. 48 (1,710j670. 10) 9, 762, 422. 48 GAS TRANSMISSION OPERATION 76,976.20 68,611.00 81,900.00 (6,711.00) 81,900,00 GAS TRANSMISSION MAINTENANCE 15,306.86 _ -- 7,360.91 - 451500. -GO - 38,139,09 45,300:00 GAS DISTRIBUTION OPERATION 379,800.46 416,927.22 409,784.00 (7,143.22) 409,784.00 + GAS DISTRIBUTION MAINTENANCE 80,958.33 90,980.69 141,500.00 50,519.31 141,500.00 -° CUSTOMER ACCOUNTING & COLLECTIONS 362,840.62 357,015.16 - 323, 500. GO (33,515.16) - 323,500 :00 -" -. SALES EXPENSE 262,599.16 316,400.47 353,800.00 37,399.53 353,800.00 ^' ADMINISTRATIVE & GENERAL EXPENSES 2,256,192.15 2,501,854.90 2,450,738.00 (51,116.90) 2,450,738.00 " DEPRECIATION 2.900,318. 48 2,941,810.95 2, 941, 810. 95 .00 2,941,810.95 CONTRIBUTION TO CITY 1,022,575.00 .00 .00 .00 .00 PAYMENT IN LIEU OF TAXES TO CITY .00 1, 077, 184. 65 1, 077, 1134. 65 .00 1,077, 184. 65 ROADWAY LIGHTING - .00 128,292.35 128,292.35 .00 128,292.35 TOTAL OPERATING EXPENSES 38, 561, 553. 51 42,250,831.83 39,422,946 14 (2,827,885.69) 31?, 422, 946. 14 N'. OPERATING INCOME - 3, 590, 738. 79 3,599,460.26 3.469,873.26 429,587.00 3, 469, e73. 26 ,- OTHER INCOME ..zi +' _ _ OTHER - NET 123,313.35 _ 114,960.17- _ - 70,000.00 - 44,960.17 _ ' "70,- 000.00 INTEREST INCOME 213,104.10 278.157.56 200.000.00 78,157.86 200.000.00 MISC INCOME 797,141.23 786,111.63 758,300.00 27,811.63 758,300.00 ' L055 ON DISPOSAL - ELECTRIC (10,899.94) .00 - - - - - .00 " -' ". 00 -.00 TOTAL OTHER INCOME 1,122,662.74 1,179,229.66 1, 02B, 300. 00 150,929.66 1, 028, 300. 00 ❑TH p EXPENSES " RISC EXPENSES 114,203.61 102,912.34 108,000.00 5,087.66 108,000.00 Y INTEREST EXPENSE 1,165,006.54 1.148,751.69 1,140,151.26 (8,600.43) 1,140,151.26 TOTAL OTHER EXPENSES 1, 2T9, 210. 15 1. 251, 664. 03 1.248,151.26 (3.512.77) 1, 248,131.26 NON- OPERATING INCOME (156,547.41) (72,434.37) (219, 851. 26) 147,416.89 (219,851.26) NET INCOME 3,434, 191. 38 3,527.025.89 3, 250, 022. 00 277,003.89 3,250,022.00 �a • RESOLUTION NO. 13347 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Bio solids Drying $23,816 Operation of WWTP WWTP Yes Scott Equipment Fuel Drying Facility Chev Silverado $23,140 Replacement Central Yes Car/Truck City Garage Crow River Fountain $25,469 Reinstall/Upgrade Park Yes — (1) Flair Fountain Budget in 2008 Capital Fund e following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 8,510 Gal Unleaded $23.008 MnDot, County & City HATS YES Schmeling Oil Fuel vehicle use Compressor Repair $26,000 Repair Arena (2) Gartner Refrigeration (2) Insurance Covers repairs with $500 deductible Date Approved: February 12, 2008 #otion Made By: Seconded By: _ Resolution submitted for Council action Kenneth B. Merrill by: Finance Director (DC b) � • `J F- -I U January 9, 2008 To: Honorable Mayor & City Council From: John Olson, Public Works Manager CC: Ken Merrill, Finance Director Kent Exner, City Engineer Dolf Moon, PRCE Director Rob Collett, Mn DNR Subject: Crow River Fountain City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 Since the Crow River Fountain cable was stolen, we have been in contact with Flair Fountain to discuss options for returning the fountain to an operable state and, if possible, improve its performance. After reviewing options, the most feasible option would be to rebuild existing unit, using high voltage equipment. The existing 30 hp motor would be replaced with a high- voltage 40 lip motor to improve performance. The motor cable and lighting cable would also be replaced. This option, using the existing electrical control system site, would cost approximately $17,469. Installation of the fountain would be delayed by the lead time to receive and install appropriately sized electrical control equipment. There is appropriate power in the area. We have estimated the cost of upgrading and/or installing appropriately sized electrical control equipment at between $5,000 and $7,000. To address long -tern security of the fountain and cable, any connections made will be done so as to allow disconnection of the primary wire at the electrical control system located on the shore. The fountain could then be removed from the site with the cable disconnected from the power source. The fountain and cable could then be transported off -site to a secure storage area. We would propose using a shipping container for securing the fountain/cable during the off - season. The estimated cost of a shipping container is $3,000. Total costs: High- voltage motor /cable $17,469 Electrical control system upgrade $ 5,000 Shipping container (secure storage) $ 3.000 $25.469 These costs would be funded from the Capital Projects fund, which has a budget of $40,000 for this project. (Q co RESOLUTION NO. 13348 • ACCEPTING PLEDGED SECURITIES FROM CITIZENS SANK & TRUST CO. WHEREAS, Citizens Bank & Trust Co, Hutchinson a city depository, has requested the following security be added under the collateral agreement with the City of Hutchinson: FHLN 11 -13 -2009 cusip 3133mtrk6 $1,000,000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director be authorized to accept the security effective January 25, 2008. Adopted by the City Council this 12th day of February 2008. 0 ATTEST: Gary D. Plotz City Administrator • Steven W. Cook Mayor �Cbi2, PUBLICATION NO. • ORDINANCE NO. 08-0492 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA TO REZONE PROPERTY FROM R-1 (SINGLE FAMILY RESIDENTIAL) TO 1-1 (LIGHT INDUSTRIAL PARK DISTRICT) LOCATED AT 765 RAILROAD STREET S.E. FORMERLY STRITESKY PROPERTY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to rezone property from R -1 ( Single Family Residential) to I -1 (Light Industrial Park District) located at 765 Railroad Street S.E. Section 2. That the property to be rezoned is described as follows: The East Half of the Southwest Quarter, Section 5 Township 116 North, Range 29 West, also known as Lot 37 of Auditor's Plat of the West Half of said Section 5, Except all that part of the Northeast Quarter of the Northeast Quarter of the Southwest Quarter of Section 5, Township 116 North, Range 29 West of the 50' Principal Meridian lying South of the right of way of the Great Northern Railway Company and easterly of a line parallel with the distant 30 feet Westerly from the center line of the Westerly leg of the wye and tail tract of the Great Northern Railway Company as now located and • established, said center line being described as follows: beginning at a point in the center line of the main tracks to the Railway of the Great Northern Railway Company as now located and constructed distant 501.4 feet Westerly measured along said center line, from the North and South Quarter line of said Section 5; thence Southeasterly along a 7 degree 30' curve to the right through an angle of 7 degrees 30' a distance of 100 feet to a point; thence Southeasterly along a 12 degree 30' curve to the right through an angle of 78 degrees 45' a distance of 630 feet to a point; thence Southeasterly along a 3 degree 45' curve to the right through an angle of 3 degrees 45' a distance of 100 feet to a point, thence Southerly tangent to said 3 degree 45' curve a distance of 145 feet more or less to the south line of said Northeast Quarter of the Northeast Quarter of the Southwest Quarter of Section 5, and excepting right of way of Great Northern Railway Company Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 121h day of February, 2008. ATTEST: Crary D. Plotz City Administrator Steven W. Cook Mayor CDC6)3 9 C TO: Mayor & City Council FROM: Kent Exner, City Engineer Randy DeVries, Water/Wastewater Manager RE: Consideration of Out -of -State Travel for Brian Mehr to Attend the Zenon Users Group DATE: February 12, 2008 Zenon is the manufacturer of the membrane bio- reactor equipment being installed within the current W WTF Treatment Improvements project. In order for Brian Mehr to operate and maintain this new technology, appropriate training and interaction is required to gain experience in a timely manner. Thus, we request that Brian Mehr attend • the annual Zenon Users Group conference in Fort Myers, Florida (April 27 - 29, 2008). The total of the estimated costs for training and travel is 51,000.00. This training has been accounted for within the 2008 Wastewater Funds Budget (travel/schoollconferences item). City staff firmly believes that this person must gain the very technical knowledge to allow for the implementation of this new W WTF treatment process. We recommend that the Out-of-State Travel for Brian Mehr to Attend the Zenon Users Group be approved as described above. cc: Gary Plotz, City Administrator • (D CC) An Economic Development Autnorlty MEMORANDUM Date: January 25, 2008 To: Honorable Mayor & City Council Gary Plotz, City Administrator From: Miles R. Seppelt EDA Director RE: Nomination for EDA Board Position • Mr. Mayor & City Council Members, One of our EDA Board members, Duane Hoversten, has resigned from the EDA Board of Directors with two years remaining on his term. We have advertised the position and have received an application from Mr. Marc Vaillancourt. The EDA Board has reviewed Marc's application and has nominated him to fill the remaining two years of Duane Hoversten's term. We feel that his leadership qualities, his experience as President of the Hutchinson Chamber of Commerce and the fact that he owns a business here in town make him well suited for a position on the EDA Board of Directors. The EDA Board is recommending Mr. Marc Vaillancourt for the EDA Board, and are requesting that the City Council appoint him to the EDA Board of Directors for the two years remaining in Mr. Hoversten's term. I will have this as a consent agenda item on the February 12'° City Council agenda. If you have any questions or need additional information, please give me a call at 234- 4223. • Thank you for your time and consideration. (0(,:A) • Lease This lease agreement is made and entered into on the le day of January, 2008, by and between the City of Hutchinson a Minnesota municipal corporation (Lessor) and Independent School District #423 (Lessee). Whereas, Lessee operates an elementary school adjacent to the leased premises; and, Whereas, Lessee currently utilizes the leased premises for the purposes of conducting educational and school related activities; and, Whereas, from time to time school personnel have intervened in situations involving students and members of the general public for the purposes of protecting students; and, Whereas, as currently structured, Lessee, its administrators and other personnel have limited authority to prevent undesirable interaction between students and the public during school hours because the leased premises is owned by the City; and, Whereas, it is the desire of the Lessor and Lessee to ensure the safety of students at the school and, by leasing the premises, school personnel would have authority over third parties that are on the premises, • Therefore, for one dollar (S 1.00) and other good and valuable consideration, the parties agree as follows: Leased premises. The Lessor, in consideration of all the conditions, and some premises contained herein does hereby lease to the Lessee the following described property in the City of Hutchinson, McLeod County, Minnesota: North Park excepting therefrom the North 412.5 feet of the South 478.5 feet of the East 264 feet, South Half City of Hutchinson Lessee's Use of the Leased Premises. The Lessee agrees that the leased premises shall be used only for those uses commonly associated with the education of students. Such uses shall include, but not be limited to, recess, physical education classes, scientific and other experiments and other educational uses. Hours of Use. Lessee agrees that they shall have the ability to operate under the terms of and for the purposes of this lease between the hours of 7:00 am. and 4:00 p.m. each day that school is in session. Additionally, these terms are applicable one hour preceding and following school activities outside the normal hours of operation. Exclusive Use. Lessor agrees that Lessee shall have the exclusive use of the leased premises during the hours mentioned above. Lessee agrees, however, that it will use • sound discretion in restricting the use of the leased premises by members of the general (Q (e-) public. Both parties recognize that the Lessee shall have the ability to limit the use of the leased premises by third parties during the above- stated hours. Subleases. The parties agree that the Lessee does not have the ability to sublease the premises to third parties. Term The term of this lease shall be from the last date signed below until June 30, 2009, unless terminated earlier by the parties. Improvements. Lessee shall not make improvements to the leased premises without the permission of the Lessor. All improvements so made shall become the property of the Lessor. Termination. This lease may be terminated for any reason by either party by giving the other a 90 day notice of its intention to do so. Insurance. Lessee shall have in full force and effect a policy of liability insurance for the full term of this lease naming the Lessor as an additional injured in an amount of not less than $1,200,000.00. The Lessee shall provide a certificate of said insurance policy at the time this lease is entered into. Independent School District #423 City of Hutchinson n \J • M Its l .LEEK its Date�y, L�� B Date (n Cep • • 111 Has® Steel Soudimst Hutchins, MN 55350 (320)587- 5151/Fm:(320) 234 -4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered frca9va = =. - ❑ Full Year January 1 - December 31, Fee: $100.00 Year �] Short TermDate(s) 4-as -off - 'A - Z-()c,� Fee: e �j:?bco �'' "" ( Month D Yem -Month /Yem 3� Gwr� , a3 q- VC00 Name Phone Number QI-S- S-T :SG &-CtjrVc Dn) fi)A1 S53SD Address where regular meeting are held City State Zip Day and time of meetings? 07/,S- - cl'�-D � S"Y OF E CFI r71 O AU TH Is this organization organized under the laws of the Stan of Minnesota? yes ❑ no How long has the organization been in existence? Y yrs.How may members in the organization? IS-6D What is the purpose of the organization? NQAJ - Pe-0F i T F02- E rrI PLOY EE S In whose custody will organization records be kept? Nance Phone Number /�sS %loBeR� S 06-� ��,3SZ Address City Stale zip Duly Autliixi i0$icei• Qf _ on Jn%m.uon LrSC i I S WC-- 3 e-=r'� 3ao ,4 3q- 7 True Name Phone Number �2gz5q ipnl gt�ttvl� W+usl4kte ra-)n! SS3q% Residence Address City State Zip Date of Birth: Place of Birth: L -Fe#Fi E t-A V-�) A✓ one City ,[ State Have you ever been convicted of any crime other than a traffic offense? ❑ yes Jll no If yes, explain: / ` b R) City ofHutcfido App11eatlom foe Bhrgo Gambling DeWcu Lkeme Page 3 of 3 • Pte, �> > a :gym /^ LU ,2f<f4E rg e w Name Title /was /4)6e2-rs '-sup /ly7z ft('� 172AJ ss3� Residence Address City State Zip Officers or Odw Pass ms Paid for Services Information (Ifneressmy, list additional names on sapwide shed) Name Title Residence Address City State Zip Now Title Residence Address City State Zip Name Title Residence Address City State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 11420 and �Minnesota Statutes Chapter 349)7 • Gambling ql yes ❑ no � Authorized Officer )0 yes ❑ no �J IJ Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signatur of authorized officer of organization Date Of Internal use Onjy City Council ❑ approved ❑ denied Notes: I 1 LJ 1-161-09 Date U CFO I i. January 31, 2008 City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234 -6971 To: Honorable Mayor & City Council members From: John Olson, Public Works Manager Subject: Six-month Extension of current Fixed Base Operator (F.B.O.) Agreement Both the Airport and City staff recommend extending the current F.B.O. agreement for six months. At their last meeting on January 17, 2008, the Airport Commission unanimously approved a recommendation to the City Council that the current F.B.O. Agreement with Thomas Parker, Hutchinson Aviation be extended for six months. • The intent of the extension was to allow time for the Airport Commission to have additional discussions regarding a desire to pursue advertisement of the F.B.O. contract in the spring. n U There are no concerns with Hutchinson Aviation. And, while it may be likely the contract would be awarded to Hutchinson Aviation in the future, it was determined there may be some additional interest in the airport since recent developments have taken place. There are now nearly 50 based aircraft in four private hangars, three enclosed hangars and one open hangar. The airport now has both Jet A and Avgas fuel available and Life Link III, a medical helicopter is also based at the airport. Additional discussions regarding the F.B.O. agreement are scheduled on the February and March agendas of the Airport Commission. b cg) 0 5 1V1 F !NA 40 12 A !O D 1. � INI TO: Mayor & City Council FROM: Kent Exner, City Engineer Randy DeVries, Water/Wastewater Manager RE: Consideration of Improvement Project Change Orders DATE: February 12, 2008 As construction has proceeded on the below listed projects there have been additional work, project scope revisions, and construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete the projects. The following Change Orders are proposed to address these items: • o Change Order No. 2 —Letting No. 9/Project No. 06-11 — W WTF Lift Station Improvements Additional work necessary to install proper water seals. This Change Order results in a contract cost increase of $2,097.51. o Change Order No. 3 —Letting No. 9/Project No. 06-11 — W WTF Lift Station Improvements Contract credit associated with the ability to reuse the ezistingpuntp bares. This Change Order results in a contract cast decrease of $2, 000.00. We recommend that the above Change Orders be approved in the amounts fisted. cc: Gary Plotz, City Administrator • (0C h) ITY'OF HUTCHIN$0N - ENGINEERING DEPAR 111;Hi5S UINSON. -AIIN z st»eta of 1 CHANGE ORDER y DI -MAR Construction Inc CO&CTOR: 34 Water St Excelsior MN 55331 P: 9524742202 / F: 952- 474 -2565 Letting No. 9 Project No. 06-11 Project Location: WWTF Main Lift Station DESCRIPTION AND REASON FOR CHANGE: I Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: Additional Water Seal LS 1 $2,097.51 $2,097.51 TOTAL INCREASE ITEMS: $2,097.51 NET INCREASE -- $2,097.51 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $2,097.51 (add extension of -0- days shall be allowed for completion. The original completion date shall not be changed. CONTRACT. AMWIff -,PREVMW ADDmONSA)EDIICTIONS - t THIS TOTAI . . - $7,798.00 APPROVED: t r b Contractor DATED: 12131/2007 APPROVED: Mayor DATED: 02/1212008 PJ#VED: Director of Engineering DATED: 01/31/2008 APPROVED: City Administrator DATED: 02/12/2008 CITY OF HUTCHINSON - ENGINEERING DEPARTMEW 111 HASSAN ST SE, HUTCHINSON MN 55950 (320) 234-420 Sheet, oil - CHANGE ORDER NO.3 - - -- Domed:. 1213112oo7 -- DI-MAR Construction Inc 10 TOR: 34 Water St Excelsior MN 55331 P: 952- 474-2202 / F: 952 - 474-2565 Letting No. 9 Project No. 06-11 Project Location: W WTF Main Lift Station DESCRIPTION AND REASON FOR CHANGE: Item No. Spec. Ref. Item Name Unit Quantifty Unit Price Amount DECREASE ITEMS: Reused Bases LS 1 ($2,000.00 ) ($2,000.00 TOTAL INCREASE ITEMS: ($2,000.00 NET INCREASE In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $2,000.00 (add)/(deduct). n extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTH)NS ii THIS ADDITIOWDGDUCTION TOTAL $114,436.00 1 $9,695.51 ($2,000.00), $122,331.51. PPROVE r—,-X,� Contractor DATED: 12/31/2007 APPROVED: Mayor DATED: 0211212008 p�VED: Director of Engineering DATED: 01/31/2008 APPROVED: City Administrator DATED: 0211 2 /2 0 08 (o Ch') Pt Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 444 Cedar Street, Suite 133, St. Paul, MN 55101 -5133 Telephone 651- 201 -7507 Fax 651- 297 -5259 TTY 651- 282 -6555 Certification of an On Sale Liquor License, 3.2% Liquor license, or Sunday Liquor License Cities and Counties: You are required by law to complete and sign this form to certify the issuance of the following liquor license types: 1) City issued on sale intoxicating and Sunday liquor licenses 2) City and County issued 3.2% on and off sale malt liquor licenses Name of City or County Issuing Liquor License VkWn r ln\ mn SCri License Period From: J 4YGh %, (Opy To: MCyCCA-% 31 ,ZUOg Circle One: ew Lice License Transfer Suspension Revocation Cancel (former licensee name) (Give dates) License type: (circle all that apply) On Sale Intoxicating ands Li 3.2% On sale 3.2% Off Sale Fee(s): On Sale Li r :$ Sunday License fee: 3.2% On Sale fee: $ 3.2% Off Sale fee: $ Licensee Name: t� DO ocial Security # �'11mt•K4.Nl��rm1(l(eomo o ers P, uel) ,/ // II Business Trade Name a rtQ t'r °sl qii � Business Address /U! / Nw ,g• 13-1.' City r/ 4, 7 / l� 1 dh Zip Code5$1fo County c Business Phone a Sri %— 610 Home Phone 2141 -167s Home Address 70 l✓R /n wt f f . City Yh l(ik 4: I0 j1 Licensee's MN Tax ID # % 7q — 9 J7S rcensee's Federal Tax ID # 1 7 d 0 6 96 (To Apply call 651 - 2966191) 4 (To apply call IRS 800 -829 -4933) If above named licensee is a (First Middle (Partner/Officer Name (First Middle last) partnership, or LLC, complete the following for DOB Social Security N Partner /Officer Name (First Middle Last) DOB Social Security N e<Aa O.'ek,Hhhi Home Address'/ ' / SSJjL iv,C1kbf174 /741 SSJIv Home Address Home Address Intoxicating liquor licensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate must contain all of the following: 1) Show the exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license. 2) Cover completely the license period set by the local city or county licensing authority as shown on the license. Circle One: (Yes Io During the past year has a summons been issued to the licensee under the Civil Liquor Liability Law? Workers Compensation Insurance is also required by all licensees: Please complete the following: Workers Compensation Insurance Company Name: Geytt/gj Cashal fy Policy # C W C oyoo97-1 I Certify that this license(s) has been approved in an official meeting by the governing body of the city or county. City Clerk or County Auditor Signature Date (tine) On Sale Intoxicating liquor licensees must also purchase a $20 Retailer Buyers Card. To obtain the Opplication for the Buyers Card, please call 651- 2�1�5� - 662;x(099,,, or visit our websitpe at www.dns.state.mn.us. (Form (Fo 9011 -5/06) .�^/% f^ c 40 rl1^' _ � — J —De l/ C TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Public Hearing for 2008 Pavement Management Program Phase 1(Letting No. 4/Project No. 08 -04) DATE: February 12, 2008 City staff will provide brief overview of the 2008 Pavement Management Program Phase 1 project prior to the scheduled Public Hearing. City staff will have administered a Project Open House on Thursday, February 7'" (see attached Open House Notice), to • provide additional information to property owners adjacent to the 2008 Pavement Management Project project. At this point, we have received a very limited amount of feedback or questioning from impacted property owners regarding this project. However, we will provide a review of the Open House discussions at the Council meeting. Following the Project overview, Open House review and Public comments, staff will request that the City move forward with the final preparation of plans/specifications and advertise for bids. The anticipated bid opening date is Monday, March 17'", at 10:30 AM. We believe that if the City expedites the receiving of bids for this project, that economical benefits could result based on the current contractor work climate. We recommend that the Resolution Ordering Improvement & Preparation of Plans & Specifications and Resolution Approving Plans & Specifications & Ordering Advertisement for Bids be approved as described above. cc: Gary Plotz, City Administrator Ll 0 Neighborhood Meeting Notice Letting No. 41Project No. 08 -04 2008 Pavement Management Program Phase I Thursday, February 7th ♦ 5:00 PM to 6:30 PM Hutchinson City Center ♦ Council Chambers PROPOSED STREET IMPROVEMENTS The City of Hutchinson is considering pavement rehabilitation measures at several locations (please see map provided with earlier Project Notice) this summer to address deficiencies in existing pavement conditions, sump pump drainage, failed curb replacements, and some limited utility improvements. These streets have been identified as needing repair by the City's Pavement Management Program (updated information received last fall). Per City staff's review, these roadways are being selected for improvement during the 2008 construction season based on the current pavement condition and the timing of the most cost - effective improvement method. At this • point, these proposed project areas are only being considered and are subject to not being addressed depending on City funding limitations. The existing street surfacing is severely deteriorated and concrete curb movement/failure is evident along specific areas of the proposed improvements. Some of the pavement/curbing issues are due to poor drainage both above and below the roadway surface. These segments of roadway have aged to the point where preventive maintenance measures would not adequately repair the current surface or be cost -effective. The proposed improvements are proposed to be a rehabilitation method that may include reclaiming/removing the existing pavement section, grading, minimal curb replacement or complete curb replacement, draintile installation (with sump pump service stubs), and new pavement surfacing. The specific pavement rehabilitation method may vary depending on the existing street conditions. The proposed pavement rehabilitation methods are proven to be effective, thus resulting in a longer - lasting pavement surface. This rehabilitation approach also has shown to be relatively cost- effective by extending roadway lifecycles on average 10 to 20 years. ASSESSMENTS This proposed rehabilitation work is considered to be a maintenance project, thus a portion of the total cost of these improvements (typically 50% for street improvements) will be assessed to the adjacent private properties on a street - frontage basis. Estimated assessment amounts will be • provided at the Neighborhood Meeting. -1 (0) Also, the City Council is currently examining the current City Assessment Policies/Procedures. • Thus, minor changes to this project's assessment process may occur, but not significant changes to the administration or cost of the public assessments associated with this project are anticipated. HEARINGS/PROCESS This Neighborhood Meeting is the first step in the process. City staff apologizes for not providing additional notice, but due to schedule constraints this date/time was necessary. This meeting will be an informal discussion regarding the project with City staff, to get preliminary information regarding what the project is proposed to include and to receive a very preliminary estimate of what assessments may be. Due to the project being in a fairly early stage, these estimates will be fairly broad. This informal discussion will allow individual questions/comments to be heard and for a general review of the project to occur prior to the first official hearing required by assessment procedures. The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting on February 12, 2008, at 6:00 PM. This meeting will be televised and is the formal presentation of the proposed project to the Council. Public input time is included and welcomed. Approval at this hearing does NOT mean that the project will be constructed. This will be the point at which a formal decision will be made by the City Council as to whether or not staff should move on to the next step of completing the plans and specifications and getting actual bids for completing the work, hopefully in mid to late March. The second official hearing, the Assessment Hearing, would be called after receiving the bids. Staff would prepare actual proposed assessments for each property, and send them out in advance of the meeting. Property owners will then be given the opportunity to comment on the merits of both the project and the proposed amount of the assessments. Formal objections to the assessments or the project would be heard by the City Council, and official action on whether or not to award the work for construction would be taken. GENERAL INFORMATION Please feel free to contact Kent Exner /City Engineer at 234 -4209 or kexnerfdci.hutchinson.mn.us if you have any questions or comments you would like addressed. We look forward to discussing the proposed improvements with you on Thursday, February 7a'. Thank you for your time and consideration! • -r (P) RESOLUTION NO. 13344 • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.4 PROJECT NO. 08-04 WHEREAS, a resolution of the City Council adopted the 22nd day of January 2008, fixed a date for a Council Hearing on the following improvements: Lewis Ave SW (School to Lake), 3rd Ave SW (dead end to 250' East of East Pishney Ln SE), West Pishney Ln SW (Pishney alley to 3rd Ave), East Pishney Ln SW (Pishney alley to 3rd Ave), Pishney Ln SW (3rd Ave to 2nd Ave), Pishney Alley SW (Dale to dead end), Alan St SW (Roberts to School) and Circle Dr SW (Alan to dead end) by roadway rehabilitation and utility infrastructure installations by constriction of lateral storm sewer and treatment improvements, drain the Installations, lateral waterrmain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surMdng, sklewalft1t alts, landscaping, restoration and appurtenances, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such Improvement Is hereby ordered as proposed in the resolution adopted the 22nd day of January 2008. 2. Kent Exner is hereby designated as the Engineer for this improvement He shag prepare plans and specifications for the making of such improvement • Adopted by the Council this 12th day of February 2008. City Administrator Mayor -i (a�) RESOLUTION NO. 13346 • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.4 PROJECT NO. 08-04 WHEREAS, the Director of Engineering has prepared plans and specifications for the following described improvement Lewis Ave SW (School to Lake), 3rd Ave SW (dead end to 250' East of East Pishney Ln SE), West Pishney Ln SW ( Pishney alley to 3rd Ave), East Pishney Ln SW ( Pishney alley to 3rd Ave), Pishney Ln SW (3rd Ave to 2nd Ave), Pishney Alley SW (Dale to dead end), Alan St SW (Roberts to School) and Circle Dr SW (Alen to dead end) by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, drain file installations, lateral watennain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewelksltraft, landscaping, restoration and appurtenances, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. • 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:30 am on Monday, March 17th, 2008, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, March 25th, 2008 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond orcertified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 12th day of February 2006. City Administrator. Gary D Plotz • Mayor. Steven W Cook -1(0) City of • MEMORANDUM DATE: February 5, 2008 for the February 12, 2008 Council Meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning, Zoning, and Building Director SUBJECT: 2007 PLANNING, ZONING, AND BUILDING DEPARTMENT REPORT AND 2008 GOALS AND OBJECTIVES Building Summary A total of 858 building permits were issued in 2007 with a total construction valuation of $26,367,184. New home construction provided $4,736,000 in building valuation, with 32 new dwelling units constructed. New residential home construction decreased in 2007, however with a national slowdown of historic proportions, Hutchinson is fortunate to have steady construction. Renovation of existing homes continues at a strong pace, with investment in remodels, additions and basement finishes. Commercial and industrial •construction remains strong, with multiple new buildings constructed and substantial additions and remodels to existing commercial and industrial buildings (refer to attachments). Staff completed 2,380 inspections in 2007, averaging approximately 200 inspections a month throughout the year. \J In 2007, the building department coordinated City building improvement projects, including an energy efficient lighting project in City Hall and maintenance repairs at the Evergreen Apartments senior dining site. Building staff also regularly responded to complaints regarding nuisances, substandard housing, and development issues. Staff also participated in the development of the rental licensing program with a multi - departmental team. Planning and Zoning Summary The Planning and Zoning Department received 81 land use applications, which was a higher than average year, up from 63 applications in 2006. The majority of the applications were for lot splits and conditional use permits. In 2007, the Joint Planning Board reviewed 14 land use applications, which was slightly less than average. Staff has completed several ordinances revisions in 2007, which included regulations for wind energy conversion systems, required updates to the non - conforming uses and conditional use permit sections, and other needed updates. The City also completed the Highway 7 Corridor Study and Small Area Plan and will begin implementation steps in 2008. Refer to attached annual report for additional details on department activities. val 2008 PLANNING, ZONING, AND BUILDING GOALS AND OBJECTIVES Complete Hwy 7 Corridor Study and Update Zoning — Work with recommendations of the Hwy 7 study to develop the best long range plan for future Hwy 7 development. Propose changes to the Comprehensive Plan as needed. Revise zoning along the Hwy 7 corridor to facilitate development according to the Hwy 7 Corridor Plan. 2. Review Custodial and Preventative Maintenance Coordination Opportunities - Examine custodial responsibilities for city -owned buildings and consider restructuring into a management coordination role. Work with other departments to review coordination and maintenance opportunities. Examine cost savings opportunities for preventative maintenance, energy efficiency, and cost savings in City buildings. Improve Monthly Reporting System to Council — Develop an improved format to give a snapshot of activities in department with a comparison to prior year. Include measurement of Planning Commission activity. • 4. Explore Options for Improving Code Enforcement Using Existing Staff — Staff from multiple departments spend time receiving, investigating and resolving complaints regarding code enforcement, rental properties, and substandard buildings. Work with Engineering Dept. to explore possibilities to utilize existing staff for mutual enforcement opportunities. Development of Rental Housing Inspection Program — Assist with the development of the rental housing inspection program that is proposed to be a function under the Fire Chief. Provide back -up services to assist upon implementation. Coordination of Evergreen Senior Dining Improvements — Staff will work with the senior nutrition provider to identify and plan for the replacement of kitchen equipment and explore funding options for the Evergreen senior dining area. 7. Complete Planning Commission Work Plan — Assist Planning Commission in meeting goals and implementation steps outlined in 2008 work plan (attached). • wad OQ • City of Hutchi>3*,'on Planning Commission • 2008 Work Plan On Going/ City Initiated Amendments/ Plan Implementation Short Term Planning Long Range Planning On gong On -going review of current On- going. Review requests for On- going: Review applications, hold public hearings, applications (plats, site comprehensive plan amendments and make recommendations to City Council; plans, CUPS, variances, related Zoning Ordinance amendments Follow Comprehensive Plan and Zoning Ordinance amendments to Zoning regulations. Make recommendation to Council on updates Ordinance, etc. initiated by landowners or developers) Comprehensive Plan updates as Hold joint workshop with City Council on Hwy 7 Study, January On -going review of current recommended by Hwy 7 Study for Hold public hearing for Comp Plan update to implement February applications moratorium area. recommendations; Make recommendation to City Council On -going review of current Zoning Ordinance revisions for moratorium March applications area, develop and establish River Overlay April district standards, as recommended by Hwy Review ordinance revisions prepared by staff. Make 7 Study. recommendation to Council on updates. Update airport zoning to comply with new regulations. May - On -going review of current Begin study and revisions of Commercial Begin review of ordinance revisions developed and July applications zoning districts (as recommended by Hwy 7 recommended by staff, as time allows. Make Study) recommendation to Council on updates Review Stormwater Ponding Standards Review staff recommendations, provide feedback to Council on standards buffers maintenance etc On -going review of current Evaluate Need for City-wide Review adequacy of City wide Comprehensive Plan August applications Comprehensive Plan Update early 2009. (adopted 2002). Emphasis may be on city wide Parks and and Incorporate recommendations from Hwy 7 Trails Plan and Transportation Plan, Make September study if not accomplished in 2008. recommendation to Council on scope and timing. On -going review of current Update Park Dedication requirements; Revise subdivision regulations to include park dedication October applications Consider implementing emergency siren fee on City fee schedule rather than in subdivision and requirement and fee for developments; ordinance, update to meet Statutes. Insert requirement for December Other updates as time allows. emergency siren service fee for new developments. 0 PLANNING /ZONINGBUILDING DEPARTMENT 0 2007 ANNUAL REPORT • �('C) Table of Contents Page Number • BUILDING DEPARTMENT .................................................. ............................... 2 A. Building Department ............................................. ..............................2 B. Number of Building Permits Issued ......................... ............................... 2 C. Construction Valuation ......................................... ............................... 3 D. Inspections ......................................................... ............................... 3 E. New Home Construction ....................................... ............................... 4 F. Building Department and Contractor Education ......... ............................... 4 G. Computerization and Technology ............................ ............................... 4 HEvergreen Dining ................................................ ............................... 5 I. City Building Improvements ................. ........ .................:............. 5 J. Nuisances, Complaints, and Housing Standards Enf orcement ........................ 5 ICRental Licensing Program ....................................... ..............................5 PLANNING DEPARTMENT ................................................. ............................... 6 A. Overview ............................................................ ..............................6 B. Land Use Applications ............................................ ..............................6 C. Highway 7 Corridor Study ....................................... ..............................7 D. Joint Planning Board ........................................... ............................... 7 E. Amezation ......................................................... ..............................7 F. Technology ......................................................... ..............................7 G. Building Permit Review ........................................ ............................... 7 H. Ordinance Revisions ............................................... ..............................7 ADDENDA • Count of Building/Plumbing/Mechanical Permit s ........... ............................... 8 YearlyPermit and Valuation Totals ........................... ............................... 9 NewResidential Construction ................................... ............................... 10 2007 Construction Activity ..................................... ............................... 11 -12 PopulationGrowth .................................................. ............................... 13 2007 New Housing Starts .......................................... ............................... 14 Residential Lots Available as of January 1, 2008 ............. ............................... 15 InspectionCounts ................................................... ............................... 16 Building Permit Summary for the Year of 2007 ........................................... 17 • BUILDING A. Overview of Building Permits, Plan Reviews, and Inspections — The issuance of building permits is the product of the City adopting codes to provide safety for structures within the • community. The program of issuing code compliance generally breaks down into the following programs: plan review; inspections, enforcement, permit administration, education, and prevention. • • Plan Review is the process of reviewing plans to ensure compliance with the code. If the plan is not in compliance, the reviewer communicates the information and requests changes. Review also includes stamping plans, providing written comments, and follow -up prior to permit issuance. Building projects require inspections to ensure compliance with the code and with the approved set of plans. The inspection types vary by project and the total number fluctuates depending on the number of permits issued in a year. The number of inspections required per permit also vanes, depending upon the type and complexity of the work along with the results of the inspection. B. Number of Building Permits Issued - A total of 858 building permits were issued in 2007. For the previous three years, the following number of permits were issued: 921 permits in 2006, 915 permits in 2005, 949 permits in 2004; resulting in an average of 928 permits per year over three years. There were 63 less permits overall in 2007, which can generally be attributed to the decrease in new residential construction. However, in comparing over a 10 year period, 2007 was a relatively normal year, although down from the peak years of 2003 and 2004. Number of Permits Issued 1997 Through 2007 17 ■ ■ ■ ■ ■ ■ ■ ■■■ 'I■■■■■■■■■■■ I■■■■■■■■■■■ Year -End Report — 2007 Plauning/Zoning/Building Department - Page 2 gca�) • C. Construction Valuation — 2007 provided $26.36 million in construction valuation, which was an average year in valuation, however was down from a record year in 2006. Of the current years $26.36 million; new home construction provided $4,736,000 in value. The attached construction activity report provides details on the 2007 valuation. The year of 2006 provided $44.91 million in construction valuation and 2005 provided $23.44 million in construction valuation. 2004 provided $38.76 million in construction valuation and in 2003, construction valuation equaled $29.28 million. 2002 provided $17.73 million. The value of construction averages $30.08 million over the last 6 years. 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 2001 2002 2003 2004 2005 2006 2007 ■ Construction Valuation • D. Inspections — A total of 2,380 inspections were conducted this past year. In the previous five years, the following number of inspections were completed: 2,894 in 2006; 2,430 in 2005; 3,122 in 2004; 2,757 in 2003; and 2,505 in 2002. The majority of the inspections are for footings, frmnings, gas piping, and final inspections. Overall, the number of inspections averaged 198 per month or 46 inspections per week. During the spring, summer, and fall months the department averaged about 214 inspections a month. 3,500 3,000 2,300 2.000 t,3oo 1,000 300 n 2007 Total Building Inspections 2002 2003 2004 2003 2006 2097 ■ Total Inspections Each Year Year -End Report — 2007 Planning/Zoning/Butlding Department - Page 3 gCo') n U • C� E. New Home Construction — In 2007, a total of 32 dwelling units were constructed, which included 24 single family dwellings and 8 twinhome units. In 2006, a total of 58 dwellings units were constructed. New housing starts declined in 2007, however the housing market has slowed dramatically regionally and nationally. However, in light of an extreme downtown overall in the national housing market, Hutchinson has maintained a respectable amount of new home construction with 32 new residential units built in 2007. Below is a graph indicating types and numbers of dwelling units by year. Also see Addenda for additional information. 80 70 60 50 40 30 20 10 New Residential Construction 1997 1999 2000 2001 2002 2003 2004 2005 2006 2007 ■ Single Family ■ Twin Homes © 3 Family or More F. Building Department and Contractor Education - In an effort to keep contractors informed of building code and building department policy updates, the Building Department provides an annual contractor's informational meeting, which was held March 12th this past year. Many local builders also take advantage of educational opportunities provided by the Crow River Builders Association. The Building Department mails postcards every other month informing contractors of the department's schedule. Building Official, Lenny Rutledge, has again this year participated in the International Code Council's code hearings, which develop model building codes. He has also participated in numerous educational training seminars and most recently has become involved in the MN Mechanical Code development committee. Building Inspector, Kyle Dimler has also taken part in numerous training seminars pertaining to the new MN State Building Code adopted this past year and was recently elected to serve as Secretary of the ICC Southwest Minnesota Chapter of Building Officials. Both individuals represented the City of Hutchinson in August while assisting the MN Construction Codes and Licensing Division in initial damage assessment inspections after the floods in southeastern Minnesota. G. Computerization and Technology - The Building Department is progressive in the implementation of technology. Staff continues to gain proficiency with the PIMS building permit computer program and completed training for an upgrade to the PIMS software in early 2007. Year -End Report — 2007 Planning/Zoning/Building Department - Page 4 � cap H. Evergreen Senior Dining — Department staff provide maintenance and janitorial services • for the Evergreen dining area and reserves rental space for private events. The senior dining site prepared approximately 37,000 meals in 2007, approximately 55% of which were for Hutchinson area residents. The remaining meals are delivered in the County and to the cities of Silver Lake, Glencoe, Brownton, and Stewart. In 2007, staff coordinated the renovation of the Evergreen Senior Dining area with fiords from $25,000 in City capital improvement funds. The renovation included installation of a new ceiling, carpet, painting, air diffusers, smoke and heat detectors, windows and treatments, and energy efficient lighting. Due to the renovation in 2007, the space was only rented 8 times for special events and was not available for rental for several months. The space was rented 12 times in 2006, up from 7 times in 2005 and 9 times in 2004. Staff expects rentals to increase now that the renovation is completed. Staff has been working with the nutrition program provider, Lutheran Social Services (LSS), to identify, plan, and fund the replacement of kitchen equipment in the future. I. City Building Improvements and Energy Efficiency - Building staff provide maintenance and janitorial services and coordinate building improvements to City Hall and the Library. Staff started - implementing energy efficiency improvements in City Hall, including adding light sensors in public bathrooms and replacing light fixtures and bulbs with more energy efficient lighting. Staff has been working closely with Hutchinson Utilities staff to undertake efficiency improvements and has taken a lead role to assist other departments in obtaining building data for building benchmarking purposes. Staff also completed other miscellaneous improvements such as replacing bathroom sinks and installing pavers, picnic • table, and bike rack at City Hall. Staff regularly provides technical assistance to other department on building and facility needs. is J. Nuisances, Complaints, and Substandard Building Enforcement — Department staff regularly fields complaints regarding nuisances such as junk, construction debris, weeds, outdoor storage, housing conditions, and problems with the condition of rental units. Enforcement is a time consuming activity that has been demanding an increasing amount of staff time, particularly to resolve complicated issues. Building staff work closely with the Engineering, HRA, Police and Fire Department on properties of concern. K Rental Licensing Program — Building staff have been participating on an interdepartmental committee, with the Fire Dept., on the development of a rental housing registration and inspection program. Although the Council has not yet adopted the ordinance, the program is getting closer to implementation. Year -End Report — 2007 Planning/ZoningBuilding Department - Page 5 7(c PLANNING AND ZONING A. Overview — Planning and Zoning Department staff provide a variety of customer service, • coordination, and review services, including processing and reviewing of land use applications. The Department provides long range planning services and reviews land use plans for consistency with city plans. Demographic information, as well as projections about population growth are monitored and planned for by this department. The Department also drafts policies and revises ordinances to implement the goals of the City regarding growth management and development practices. The Department works closely with the Engineering, Housing and Redevelopment, and Economic Development Departments. 0 Zoning is the regulation of property to ensure general health, safety, and welfare standards for the community. The Zoning Department assists residents and applicants with zoning requests, development requests and flood plain information. Staff coordinates efforts to communicate with the property owner or developer by arranging pre - development meetings "up- front" to get questions answered at the beginning of the project. Department staff issues applications for Conditional Use Permits, Variances, Rezoning, Annexations, Lot Splits, Platting, and Sign permits B. Land Use Applications In 2007, 81 planning applications where received, which was a higher than a typical year. In 2006, 63 applications were reviewed, 69 applications in 2005; 82 applications in 2004; 56 applications in 2003; 65 applications in 2002; 58 applications in 2001 and 53 applications in 2000. Of the 81 applications in 2007, 11 requests were for conditional use permits, 9 variances, 3 rezonings, 8 vacation of easements; 23 lot splits; 5 preliminary plats; and 5 final plats. Additionally there were 8 zoning ordinance amendments; 3 planned development district amendment requests and 6 site plan reviews. 2 applications were withdrawn for various reasons. A bar chart comparing the number of applications since 2000 follows. TOTAL ANNUAL LAND USE APPLICATIONS FOR YEARS 2000 -2007 2000 2001 2002 2003 2004 2005 2006 2007 Total Year -End Report — 2007 Planning/Zoning/Building Department - Page 6 y� C') C. Highway 7 Corridor Study - In 2007, Planning staff spent a significant amount of time • contributing and reviewing information for the Highway 7 Corridor Study and Small Area Plan. The City hired Landform planning consultants in April, 2007, to complete a land use study of the Highway 7 corridor and small area plan. The study was undertaken to provide a better understanding of the land use and zoning issues in the corridor and to prepare for future development_ after expansion of Highway 7. An advisory panel was established and provided guidance on the study. Two open houses and a public hearing were held to receive input during the study and before adoption of the final plan. The plan was adopted by the Council at their December 27th Council meeting. D. Joint Planning Board — The Joint Planning Board reviewed 14 applications in 2007, consisting of 3 variances; 2 conditional use permits; 1 rezoning; 4 sketch plans; 2 preliminary plats; and 2 final plats. The Board reviewed 16 applications in 2006, 19 applications in 2005, 20 applications in 2004, 19 applications in 2003, 23 applications in 2002,25 applications in 2001, and 15 applications in 2000. It is becoming more apparent each year that major revisions to the Joint Planning Area ordinances are necessary. City and County staff will be working together on needed revisions in the future. E. Annexations — The City had one annexation request in 2007, for the future Hutchinson Area Health Care senior housing campus at Jefferson Street and Co. Rd. 8. Since 2005, staff has been working on various Orderly Annexation agreements with the surrounding townships, however only Lynn Township signed an agreement In Fall 2006, the City was advised that the four surrounding townships desire to negotiate an orderly annexation agreement that will contain the same terms for all four townships. Although a complex agreement was presented in 2007 by an attorney representing the townships, these discussions did not come to any resolution and the agreement was rejected. Continued discussions are anticipated F. Technology — The Department continues to update web site information with current information, maps and new ordinances. The web site information has been an excellent source of data to communicate with customers that are able to access pertinent planning data to make decisions about property. The web site was used to provide updates to the public on the Highway 7 Corridor Study. G. Building Permit Review — The Planning Department reviews building permits for new structures and additions received by the building department for compliance with zoning ordinance requirements and development approvals. Staff reviewed approximately 338 building permits and 104 sign permits for zoning compliance. H. Ordinance Revisions - Staff completed 8 ordinance amendments, six initiated by staff and two ordinances proposed by applicants. Ordinances initiated by applicants include: 1) allowing storage units in I -1, and 2) allowing schools in the I -1 District. City initiated amendments adopted in 2007 include: encroachments into easements; setbacks for accessory buildings on double frontage lots; a new wind energy conversion system ordinance; height limitation to allow wind energy conversion systems and solar structures; updating non - conforming uses and structures section, and updating the conditional use permit section. Staff also spent significant time on the Highway 7 Corridor Study, which involved reviewing recommendations for ordinance revisions in the future. Staff also provided ordinance research for the Council. Year -End Report — 2007 Planning/Zoning/Bunding Department - Page 7 7 c, CITY OF HUTCHINS0N COUNT OF BUILDING /PLUMBING /MECHANICAL PERMITS ISSUED AND VALUATION 2007 No., of Permits Valuation Sara - 127F000 Single Frail 3-1692t000 Townhouse Unit 8 11044r Manufactured Horne Window a lac ment — Residential 7 Reside — Residential erocf — Residential 1 Drivewgy 20 Utill Shed Deck — Residential Fence 61 Basement Finish 41 Po 5 43,000 Residential dit nlR eir/ a od l 42 627,000 Commercial — New 11 3,4671000 Commercial Addition/Remodel 60 9,357.1500 Commercial Fie -roof 12 1 r 269, Industrial — New 3 4.301.1900 Building for d Buildings Demolished Tempora Permit 5 Miscellaneous 63 23.19W Mechanical - 223 2F319t851 Plumbing Signs 118 1 Fire Sprinkling 6 94s333 TOTAL PERMITS ISSUED AND VALUATION 1,199 o _ I p $26,367vl Year — End Report - 2007 Total Permits Issues - Fags % ( c' • YEAR Yearly Permit and Valuation Totals TOTAL NO. OF PERMITS TOTAL VALUATION 2007 Building 858 $24,047,333 Mechanical 223 $ 2,319,851 Plumbing 118 $ 1,199 $26,367,184 2006 Building 921 $36,620,381 Mechanical 259 8,030,317 Plumbing 128 269.000 1,308 $44,919,698 2005 Building 233 $23,443,345 Special 682 915 2004 Building 276 $38,762,339 Special 67379 949 2003 Building 284 $29,284,549 Special 731 1,015 2002 Building 269 $17,735,396 Special 602 871 2001 Building 279 $21,828,237 Special 481 760 2000 Building 214 $36,815,880 Special 425 639 1999 Building 365 $32,546,981 Special 3N 753 1998 Building 380 $31,349,281 Special 3990 770 1997 Building - 287 $38,398,842 Special - Z82 569 0 1996 Building - 253 $24,694,717 Special - 241 494 • Special permits are fixed fee permits for residential reshingle, resides, window replacements, and excavations, signs, manufactured homes, fences, moving, demolitions, decks, residential sheds, and fire sprinkler permits. GABUQ.DING\yem end iepa \2007\Yemiy Permits & valuation - 2007.dm Year — End Report - 2007 Yearly Permit and Valuation Totals - Page 9 �Ca� I • • New Residential Construction YEAR HOUSING TYPE BUILDINGS UNITS 2007 Single Family Dwellings. 24 24 Twinhomes 4 _$ 28 32 2006 Single Family Dwellings 44 44 Twinhomes 7 14 51 58 2005 Single Family Dwellings 59 59 Twinhomes 7 14 5 Family of More 1 a 67 105 2004 Single Family Dwellings 64 64 Twinhomes 13 26 2 Family Duplex 1 2 3 8 4 Family 1 3 5 Family or More 1 N 80 145 2003 Single Family Dwellings 57 57 Twinhomes 6 12 34 Family Buildings $ R 66 81 2002 Single Family Dwellings 67 67 Twinhomes 8 16 5 Family or More —2 n 77 93 2001 Single Family Dwellings 73 73 Twinhomes 14 78 83 2000 Single Family Dwellings 52 52 Twinhomes .1 f 55 58 $ 1999 Single Family Dwellings 69 69 Townhomes 14 28 34 Family Buildings 1 4 Single Family (Moved In Home) 1 1 Single Family (Existing Structure 1 1 Remodeled Into Home) 5 Family or More -. 42 87 145 1998 Single Family Dwellings 53 53 Townhomes 20 43 Single Family (Mfg'd Home) 1 1 5 Family or More j Z2 80 167 1997 Single Family Dwellings 33 33 Townhouses 6 12 3 Family Dwellings 2 6 4 Family Dwellings 1 4 5 Family or More 2 77 Single Family (Mfg'd Home) 1 1 Single Family (Moved In Home) 1 4 46 134 CONSTRUCTION COST $ 3,692,000 1.044.000 $ 4,736,000 $ 6,509,000 $ 1.911.000 $ 8,420,000 $ 7,110,000 $ 1,553,000 $ 2.700.000 $ 11,363,000 $ 7,984,000 $ 2,123,000 $ 346,000 $ 285,000 $ 3.400.000 $ 14,738,000 $ 7,350,626 $ 1,424,000 $ 1.160.000 $ 9,934,626 $ 8,774,000 $ 2,146,000 $ 714.000 $ 11,634,000 $ 8,180,518 $ 967.000 $ 9,147,518 $ 5,050,000 $ 579.000 5,629,000 $ 8,978,000 $ 2,861,000 $ 382,500 $ N/A $ NIA $ 1.686.000 $13,985,500 $ 6,736,407 $ 4,029,232 $ 28,500 $ 3.080.000 $ 13,845,639 $ 4,480,742 $ 1,355,442 $ 577,694 $ 268,200 $ 2,772,000 $ NIA $ CIA $ 9,454,078 Year —End Report — 2007 New Residential Construction — Page 10 7co�� 2007 Construction Activity NEW CONSTRUC77ONSTARTS VALUATION C nMMRRC7Al AND 7NDt7.STR1A1 ADDIT[ONS AND REMODELS Reroof Commercial Buildings Addition to Wastewater Plant - 1300 Adams St SE - $5,000,000 1,000,000 New Homes 4,736,000 Remodel Showroom & Offices - 1165 Hwy 7 W Charter School - 1000 5"' Ave SE 2,800,000 235,000 Warrior Mfg. (remainder of building) -1145 5"' Ave SE 1,580,000 Remodel for Office - 317 Hwy 7 E Elation Call Center - 1150 5"' Ave SE 1,500,000 125,000 Auto Parts Building - 1500 Hwy 15 S 477,000 Interior Remodel Penthouse on Existing Building - 40 West Highland Park Dr NE 420,000 90,000 Video Store - 108 1" Ave NE 342,000 Phase I Hutch Bowl Remodel - 1150 Hwy 7 W - Home State Bank - 745 Hwy 7 324,000 - 44,000 Power House Vault - 915 Adams St SE 172,000 Remodel Hardee's - 96 40 Ave NW - - -- Garages 155,000 - -- 20,500 American Pastime Restaurant - 114 Main St N 150,000 Interior Remodel - 261 3'd Ave NW -- Tenant Build Out -114 Main St N 55,000 - 15,000 Antennas & Shelter House -133 3rd Ave SW 40,000 Concrete Pad & Driveway -40 W Highland Park Dr NE 30,000 Fence & Parking Lot - 605 Hwy 7 W 25,000 Fence - 225 Michigan St SE 24,000 Park Shelter - 1845 West Shore Dr SW 10,000 Deck on Commercial Building -10 Main St S 9.000 Fence - 425 California St NW 5,000 Cement Slab - 1060 5"' Ave SE - 4,000 Complete wall & bath - 700 Airport Rd SW 3,000 Fence - 255 Hwy 7 E 3,000 Communication Pole & Antenna - 915 Adams St SE - 1,900 Utillty Shed - 525 South Grade Rd SW 1,000 Sidewalk -1095 Hwy 15 S 900 • Total New Construction $18,331,800 C nMMRRC7Al AND 7NDt7.STR1A1 ADDIT[ONS AND REMODELS Reroof Commercial Buildings $1,326,700 Renovation to Orthopedic & Rehab -1035 Hwy 15 S 1,000,000 Remodel Squeaky's Grill & Bar - 1150 Hwy 7 W 650,000 Remodel Showroom & Offices - 1165 Hwy 7 W 600,000 Repair and Replace Sidewalk and Driveways 235,000 Remodel Alliana Home Oxygen -1041 Hwy 15 S 200,000 Remodel for Office - 317 Hwy 7 E 159,000 Remodel Exterior - 1094 Hwy 15 S 125,000 Reside Commercial Buildings 111,000 Interior Remodel - 104,000 Remodel for Dentist Office - 1060 Hwy 15 S -- 90,000 Dividing Walls & Rework Fixtures - 1525 Montreal St SE - -- 65,000 Phase I Hutch Bowl Remodel - 1150 Hwy 7 W - -- 45,000 Replace Commercial Windows - 44,000 Office Build Out - 218 Main St S - - 36,000 Remodel Hardee's - 96 40 Ave NW - - -- 25,000 Replace Decks - -- - - - -- 20,500 Convert Building to Daycare Center - 267 4"' Ave NW - -- 20,000 Interior Remodel - 261 3'd Ave NW -- 18,000 Add Roof Rafters - - - - - -- - 15,000 Replace Rollup Doors - 1200 Roberts Rd SW - - 14,000 Year- End Report - 2007 2007 Construction Activity - Page 11 <p) 0 • COMMERCIAL AND INDUSTRIAL ADDITIONS AND REMODELS Expansion of Existing Facility –114 Main St N #201 Two Partition Walls – 1200 Roberts Rd SW Remodel for Guest Suite – 255 North High Dr NW - Relocated Oxygen Bulk Tank – 1077 Hwy 15 S — Total Addition and Remodel Work All Other Commercial / Industrial Work All Other Residential Work Total Building Construction Valuation Mechanical Work Plumbing Work Fire Sprinklers Total Construction Valuation 13,000 — 11,000 — 10,000 — 10,000 $4,947,200 25,000 649,000 $23,953,000 2,319,851 0 94,333 $26,367,184 Year- End Report – 2007 2007 Constracdon Activity – Page 12 g(P� YEAR Population Growth NEW FACTOR HOUSING TYPE BUILDINGS UNITS FORMULA NO. OF DWELLINGS PER FACTOR TOTAL POPULATION 2007 Single Family Dwellings 24 24 2.41 58 Twinhomes 4 8 2.41 19 Demo Single Family Dwelling 1 1 2.41 1 76 14,493 2006 Single Family Dwellings 44 44 2.41 106 Twinhomes 7 14 2.41 33 Demo Single Family Dwelling 3 3 2.41 -7 132 14,417 2005 Single Family Dwellings 59 59 2.41 142 Twinhomes/Duplex 7 14 2.41 34 3 Family Dwelling or More 1 32 1.96 63 Demo Single Family Dwelling 21 21 2.41 �] 188 14,285 2004 Single Family Dwellings 64 64 2.41 154 Twinhomes/Duplex 14 28 2.41 67 3 Family Dwellings or More 2 63 1.96 103 Demo Single Family Dwelling 3 3 2.41 -7 317 14,097 13 Single Family Dwellings 57 57 2.41 137 Twinhomes 6 12 2.41 29 3 Family Dwellings or More 3 12 1.96 24 Annex Dwellings 2 2 2.87 -S 196 13,780 2002 Single Family Dwellings 67 67 2.41 161 Twinhomes 8 16 2.41 39 3 Family Dwellings or More 2 10 1.96 20 Annex Dwellings 31 31 2.87 89 Demo Single Family Dwelling 2 2 2.41 & 304 13,584 2001 Single Family Dwellings 73 73 2.41 176 Twinhomes 5 10 2.41 24 78 83 200 13,280 2000 Census Population Total 13,080 1990 Census Population Total 11,667 • Year -End Report - 2007 Population Growth - Page j13 City of Hutchinson New Housing Starts 2007 SiteAddress Sub Type Owner Name Valuation Contractor Issued Date 149 5th Ave NE Single Family Daniel J & Deaun Brinkman 1526 9th Ave SW Single Family Great Plains Supply 1566 9th Ave SW Single Family Great Plains Supply 1180 Bluejay Dr SW Townhouse Unit Sorensen & Naustdal Properties 1184 Bluejay Or SW Townhouse Unit Nancy Jorgenson 560 Hilltop Dr NE Townhouse Unit Crow River Habitat for Humanity 564 Hilltop Dr NE Townhouse Unit Crow River Habitat for Humanity 441 Kottke Ct SE Townhouse Unit Arthur K Hagen 447 Kottke Ct SE Townhouse Unit Arthur K Hagen 1187 Oakwood Ct NW Single Family Lee R & Judy A Thunstrom 210 Ottawa Ave SE Townhouse Unit Hutchinson Land Holdings 214 Ottawa Ave SE Townhouse Unit Betker Properties 325 Ottawa Ave SE Single Family Kris Betker 350 Ottawa Ave SE Single Family Hutchinson Land Holdings 1170 Prairie View Dr SW Single Family Hutchinson Hsg. & Redevelopmt 520 School Rd SW Single Family Donald & Gloria McKimm 1351 Sherwood St SE Single Family David Broil 138 herwood St SE Single Family David Broil 1uthfork Dr SE Single Family Louis Schwalm 1 uttrfork Dr SE Single Family Jerome & Bonnie Schanil 223 Summerset Ln SE Single Family Vermont Homes Inc 625 Texas Ave NW Single Family Bruce Naustdal 630 Texas Ave NW Single Family Shelly Mackendanz 645 Texas Ave NW Single Family Sorensen & Naustdal Properties 660 Texas Ave NW Single Family Ralf Johansson 670 Texas Ave NW Single Family Sorensen & Naustdal Properties 680 Texas Ave NW Single Family Sorensen & Naustdal Properties 690 Texas Ave NW Single Family Jason Kruse 813 Texas Ct NW Single Family Sorensen & Naustdal Properties LLC 833 Texas Ct NW Single Family Sorensen & Naustdal Properties LLC 883 Texas Ct NW Single Family Bruce Naustdal 415 Washington Ave W Single Family Neil & Lynette Jensen New Construction Count 32 Total: • 144,000 Balker Builders 08/09/2007 148,000 Berscheid Builders 08/27/2007 166,000 Berscheid Builders 04/092007, 128,000 Naustdal, Bruce 07/172007 128,000 Naustdal, Brice 07/17/2007 95,000 Lofdahl, John Carpentry 04/132007 95,000 Lofdahl, John Carpentry 04/132007 157,000 Betker, Mark 0726/2007 157,000 Betker, Mark 0 72 612 0 0 7 188,000 Froemming Const 05/172007 142,000 Becker Properties 081092007 142,000 Becker Builders 08/09/2D07 148,000 Betker Builders 06118r"7 192,000 Betker Buliders 04113/2007 129,000 Hutchinson High School 08/072007 205,000 Betker Builders 021162007 113,000 First Class Builders 081242007 108,000 First Class Builders 06222007 210,000 Compton - Anderson 08232007 198,000 Compton-Anderson. 08/152007 132,000 Vermont Homes, Inc. 10292007 130,000 Naustdal, Bruce 07/02/2007 108,000 Naustdal, Bruce 03222007 106,000 Naustdal, Bruce 05/072007 132,000 Naustdal, Bruce 08282007 111,000 Naustdal, Bruce 05/072007 102,000 Naustdal, Bryce 01/022007 106,000 Naustdal, Bruce 01/022007 144,000 Naustdal, Bruce 05292007 153,000 Naustdal, Bruce 05/022007 138,000 Naustdal, Bruce 04130r"7 385,000 Compton-Anderson. 07/09/2007 Year -End Report - 2007 New Housing Starts - Page 14 gLA�) w 0 • Vacant Lots January I, 2008 Addition Fairway Estates Addition Park Meadows Addition Rolling Meadows East - 1 st Addition Bridgewater Estates Addition Island View Heights Addition Ravenwood West Addition Summerset Addition Southwind Addition Southfork Addition Kottke Court Westridge Shores Addition SantelmarVs Addition Steamwood Addition Ravenwood Hunter's Ridge Addition Fraser Subdivision Addition Excelsior Addition Other- Misc Total Zoning Year Availability R - 1 - PD 1999 23 Lots R-3 2005 12 Lots R - 3 - PD 2005 4 Lots R - 1 2000 31 Lots R - 2 - PD 2004 17 Lots R-2 2005 10 Lots R - 2, R - 3 2005 122 Lots R-2 2003 19 Lots R - 3 - PD 2004 50 Lots R - 2 - PD 2007 6 Lots R - 1 1995 2 Lots R - 3 - PD 1993 11 Lots R - 1 2004 5 Lots R-3 1999 1 Lot R-2 2004 1 Lot R-2 2005 1 Lot R-2 2007 7 Lots R-2 Unknown 1 Lot 323 Lots Year -End Report - 2007 Vacant Lots - Page 15 City of Hutchinson Inspection Counts for 2007 Jan Feb Mar Apr May June July Aug Sept Oct Nov -Doc Total _ Building CsrO6eeb or 0 0 0 0 0 0 0 1 0 _ 0 0 7 a- Carndt with 0 0 1 0 0 0 0 0 0 4 0 0 6 Buiklar (Dw F1rW Inspedbn 45 65 80 50 44 79 44 37 39 45 22 43 593 FootYlgs 1 2 6 15 19 21 25 30 7 21 18 2 168 Foundation 5 1 4 6 7 7 8 9 5 5 5 1 63 Framing 26 20 10 29 25 31 21 26 16 24 15 14 257 Ineula0on 15 14 6 11 15 11 7 10 5 9 7 7 117 Lam 0 0 0 2 3 1 0 0 0 2 0 0 6 Menufachoad 0 0 1 0 0 0 1 0 0 1 0 0 ; 3 Home Installation Omer Inspections 0 0 1 0 0 2 0 2 0 0 0 0 5 PouradBlock Wall 1 8 3 2 11 4 7 28 28 18 - 17 6 131 PneMpedbn 0 0 0 0 0 1 0 0 0 0 0 0 1 Rated Fire 0 0 0 2 0 0 0 0 0 0 0 0 2 - Assemblies Slab 3 0 0 3 a 4 0 5 5 7 a 5 46 - Sole 1 1 2 11 18 16 17 17 5 9 12 1 110 Structural 3 0 0 0 0 1 0 0 0 0 0 0 4 Structural SISN 0 0 1 0 0 0 0 0 0 0 0 0 1 Total 100 109 116 131 150 178 130 165 110 145 103 86 1,632 Fire Air Teat 0 1 1 0 - 0 0 0 0 0 0 0 0 2 •Final inspections 0 0 1 0 0 0 0 0 0 0 0 0 1 Total 0 1 2 0 0 0 0 0 0 0 0 0 3 Sfecharlleai Duct 4 4 0 1 0 4 3 3 1 1 2 0 23 Final 18 8 30 15 12 15 11 8 12 18 14 20 1T9 Gas Pog 18 15 30 11 16 18 17 12 17 25 26 23 227 Omer Inspections 0 0 0 1 0 0 0 0 0 0 0 0 1 Piping 0 0 0 0 2 0 0 0 0 0 0 0 2 Relnepectlons 0 0 0 1 0 0 0 0 0 0 0 0 1 Rough -in 3 4 4 5 4 5 2 0 0 4 0 1 32 Total 43 31 64 34 34 42 33 23 30 46 41 44 465 Plumbing Final 8 9 11 7 6 9 8 12 8 4 7 6 95 Final lnspedbn 1 0 6 0 0 1 1 0 1 0 0 0 10 kwuletion 0 0 0 0 0 0 0 1 0 1 0 0 2 Omer Ympeckne 0 0 0 0 0 0 0 0 0 1 0 1 2 Rough -in 8 6 12 7 11 17 9 18 7 9 6 14 122 Saner and Water 1 1 2 3 9 3 4 9 7 7 3 0 49 Underground 7 8 4 11 10 8 4 10 9 9 10 4 94 Total 26 24 35 28 36 38 26 48 32 31 26 26 374 •Publk World Eroalon 5 0 0 0 0 0 0 2 7 0 5 2 0 16 Sediment Canted Total 0 0 0 0 0 0 2 7 0 6 2 0 18 Total lnapectlmn 158 166 215 193 220 258 191 243 172 227- 1T2 155 2,350 Year- Eod Report - -20eT Ia .di.n C. - Ps. 16 V Building Permit Summary for the Year of 2007 IswNrue 1 32&1;1 266,29 23&60 1,710.361 008.761 TV.451 2.455.011 1,137.401 907.821 salml 788.701 Z 127.431 1 24212 Bldg. Not. F"s Pern*Fee (Naw/Remoden 2071.06 ZM56 3,W&66 1698x.10 14.778.391 13.109.95 32,890.55 1 S40.OD 7x77106 9451. 8340.30 16890.40 154089.7 PIan Check Fee t t6 1755.06 t IO .1 3 .89 4 t 1 1490.00 666.89 1176 -M 5078.42 t 13 97601.07 Excavatkm Fee 9&00 50. 750. 360.0 63x00 610.00 MOO aw.w 240. 360.00 300. 77&aa 4703.66 Set Fees Reskkm11 89. 910.00 167900 1,000. 400 010 340. 7s07S00 16126 t�D. 970. 75&00 16107 7 M 'd Home 330.00 100. 1 6.00 Stp6.OD .60 2ta00 7550.00 N3.363.00 100 100.00 10 E0o.00 400.00 am M 100. 100. 100. 300.00 Del offli9n 50.00 30. 100 50.00 amo0 280. Total Parrllit Fe" to 120 185 160. 336.50 46660 120.00 349.13 34&7000 389.00 30665 560. Moo 36&78 MOEIWllc PkN11 4600.00 16467 110220 6192 560 t, 907. 3140.00 107.00 773. 652. Fite 0.9. 40440 39.60 351-M 30. 963.23 OIl16f a 0.00 Total lMft Dept Fees 1 969724 1 7.718.401 7,510.401 35.425.791 ASM.941 24224M 1 56518271.. 311.08 2369911 1 17,94411 1 16255.321 40jXOI 1 1189.4/ Faes to other Dstlartmanh PI . Water Motor. 240.00 12000 120.00 @moo 60SOD 490.00 1205.03 1 S40.OD 120.00 390.0 240.00 - 360.00 8460.00 Parka & PI rd. 270.00 191 13500 69000 3 .89 MOD 700.0 1490.00 43&00 000.00 231 26 13 OD Elect. TeMtO 1 34 451 731 160100 1 amou 1 am 00 20000 aw.w 1191 aOD.OD 791 581 13600.00 SAC r*cUon OBO.OD 167900 02&00 !0897.0 025.00 1006000 7s07S00 3350.00 7537.60 7 40.00 smoo to1915.00 WAC n 330.00 1 6.00 Stp6.OD .60 525.00 7550.00 11476,00 660.00 673730 10 E0o.00 400.00 7757500 Tree Fam Total Parrllit Fe" to 660.00 120.00 00 77630.00 21M6.00 ii MO 80500 34&7000 4&0.00 204%00 34.00 47 60 21 760.00 TOhI Palrtdh Fen IS 14.M3413 a,10&681$ 10.94M IS 40.706.141S 6939889 0 35=10 6 87 77629 8 68,118.4818 37 01&93 { AgM7113 40,%422 3 90,415.441S SHAMI Total Ruildina Paraft i 10 29 43 03 121 101 115 93 96 78 66 33 666 Ohl Mach a PI 241 191 301 301 351 351 311 391 231 R71 231 26 1 Total PanNts Issued 1 34 451 731 1131 1581 130. 1481 132 1191 1051 791 581 1 199 Total Inspections 1 1681 1651 2161 1931 2201 2581 191 f 2431 1721 227 1721 166 2340 ap� tB ro yl hC I � ro rrNpJ p4 r+ j ^ / V Vacant lots-Jan., 2008 Addition Zonis Year jAvailability FsLr�M Instates Add Mon R1-P0 1999 & 2007 Lots Park Meadows Add iti on R-3 2005 12 Lots Roll) ng Meadows Fast -1 st Add. R3-PD 2005 4 Lots Bridgewater Estates Addition R-1 2000 & 2006 31 Lots lslarW View Heights Addhm R2-PD 2004 2005 17 Lots 10 Lots Ravertwood West Addition §UMM'e, r'set Addition R-2 R-2, R-3 2005 & 20()6 122 Lots Southvdnd Addition ,Southfork Addition R-2 2003 19 Lots R3-PD 2004 50 LOIS Kofike Addition R-1 2004 6 Lots Westridge Shores Addition R-1 1995 2 Lots Santelm an's Addifion Tte–a–ms—wood Addition R3-PD R-1 1993 11 Lots 2004 5 Lots Excelsior Addition R-2 7 Lots Hunters Rid ae Addition .2007 R-2 2004 2007 11 Lot 1 Lot 1 Lot Fraser Subdivision Addition R-2 .2005 R-3 Ravenwood Othef-Misc. R-2 UnOown 1 Lot JTotal- 323 Lots City of Hutchinson Vacant Lots MVac -lots- Jan -2008 E: I New Additions Disclaimer The end user of this information agrees that these data and map sets have been created from information provided by various government and private sources at different moments in time and at various levels of accuracy. They are only a graphic representation and should not be considered as positionally accurate. The data is provided "as is" with no clainn made as to its accuracy or its appropriateness to its intended use of the data. It is the responsibility of the end user to be aware of the data's limitations and to utilize the data in an appropfiate manner and the end user agrees to hold The City of Hutchinson harmless for claims arising out of this exchange of information. Therefore under no circumstances shall the City of Hutchinson be held responsible for any costs, expenses. damages or injuries, including special or incidental or consequential damages to any person(s) or property that arises from the use, or misuse of the information provided. ti j lJ • • -_ 2007 Annual Report to the City Council The fall 32 page report on fire department activities for 2007 was given to each of you a few weeks ago. H copy of that report will also be given to our Feral Firer District leaders at their annual meeting February 25. The report was also placed on the City of Hutchinson web -site for the public to view. However, if one of our citizens is not able to view the report through that means and would like a copy, I will try to make one available to them. People: • We are fortunate to have 33 highly trained and motivated "paid -on -call" firefighters in the Hutchinson Fire District each firefighter is tested to the nationally recognized Certified Firefighter I and Certified III Responder level it should be noted that more that 33'% of oar firefighters also took it upon themselves to test at the Certified Firefighter H nd Certified ENT level; • Our firefighters recorded 4,035 hours of training in 2007, or an average of 122 hours per firefighter. Over 80% of those training hours were donated hours, saving the fire district an estimated $35,500.00 in training cost. Education /Public Relations /Safety: • The FD participated in 29 public relations events, such as the Hutchinson High School "mock crash ", Park & Recreation "slip and slide ", 3M Employee Appreciation Day, Hutchinson Water Carnival, McLeod County Fair, National Hight Oat, Hutchinson Medical Center Employee Appreciation, and Welcome Home Troops activities; • Started the "Project Life Saver" program in an effort to implement a system to locate citizen's that have the tendency to wander (Autistic, Down - Syndrome, Alzheimer, and Dementia); • Continued the "Save -A- Life" program, in 2007 the fire department handed out 1,212 smoke detector batteries and 28 smoke detectors to homes in the fire district that did not have a working detector. The funds needed for this project were all donated; • Conducted 560 fire safety uspections to insure that jobs remain in the Hutcbinson Fire District and the lives of our citizens and our firefighters are protected; • Started the process toward inspecting all rental property in 2008; • Conducted 68 classroom type fire prevention /general safety classes for the public, witk 1622 students; • Conducted 12 hands -on fire extinguisher training classes with 171 students for business and industry in the Hutchinson Fire District; • Continued the monthly "911 News" cable television show with a focus on tips for home safety and fire department activities; • Continued the monthly IIDUE radio program with a focus on what's new at RFD; • Continued to write informative articles in the Hatchinsoi Leader in an effort to keep all residats of the fire district informed on the activities of their fire department. 3 (0 • Response: • Responded to 422 emergency calls for service; a 16.6% increase from 2006; • Continued the fire - officer -only response to "minor" calls program in order to keep oar paid -on -call firefighters on their falltime jobs and save the labor cost of as all-call. In 2007 an officer only responded to 160 calls with an estimated savings to the fire district of $26,900.00; • Improved our response time out the door by almost one minute; that in part by literally going door to door 18 months ago recruiting firefighters that live closer to the fire station; Service: • Continued the fire extinguisher testing and tagging for all city buildings and all city vehicles in order to save the fees charged by private contractors. The estimated savings for the City of Hutchinson was $1,400.00 in 2007; • Continued the maintenance electrician license program to assist the city with minor electrical maintenance. The estimated savings for the City of Hutchinson was $1,600.00 in 2007; 7 • Continued the testing of the wet sprinkler systems in all city buildings in order to save the fees charged by private contractors. The estimated savings for the city was $1,250.00 in 2007; • Continued oar partnership with other city departments, and the school district on projects that need our equipment or expertise in an effort to not only partner with oar counterparts, but to save the citizens money. Other: • • Continued to improve the regional training site by improving the capability to five barn in the four story tower, the training site is located behind the Hutchinson Armory and is now six years old. The training site provides unlimited scenario based training for emergency workers. It is without a doubt the best hands -on training opportunity for firefighters with -in a 50 mile radius. Unfortunately for the area fire departments, only a few fire departments outside of Hutchinson, train at the site paid for by the State of Minnes•ta. It also should be noted that all improvements to the training site are completed with volunteer labor and donated money; • Continued the annual "firefighter performance review" program with an emphasis's on firefighter competency and training with the goal of giving each firefighter the opportunity to grow and become the best firefighter possible; • Developed measurements to compare as with the FD's in the North Central United States. 2008 Innovative Ideas • Experiment with a FD Citizen Academy; • Start the process to develop an emergency action plan for our special needs citizens; • Experiment with some innovative ideas regarding fire ground accountability and RIT; • • Experimeat with "citizen volunteers" assisting with our public safety education; ORDINANCE NO. 07 -0482 0 AN ORDINANCE REGULATING RENTAL UNIT REGISTRATION AND INSPECTION The Council of the City of Hutchinson does hereby ordain: RENTAL UNIT REGISTRATION Contents 1. Purpose 2. Definitions 3. Registration Requirements 4. Exemptions 5. Registration Renewal 6. Transfer of Property 7. Posting of Registration 8. Fees 9. Maintenance of Records 10. Maintenance Standards 11. Inspections and Investigations 12. Failure to Grant Registration, Revocation, Suspension or Failure to Renew a Registration . 13. Summary Action 14. Applicable Laws 15. Violations, Injunctive Relief 16. Penalties 17. Written Notice 18. Effective Date 19. Severability Clause 1. PURPOSE AND FINDINGS Subdivision 1. The City Council of the City of Hutchinson finds that there is a need for periodic municipal inspection of residential rental units in the City to ensure that such units meet City and State safety, health, fire and zoning laws and codes in order to promote the public health, safety and welfare of the community at large and the residents of rental units within the City. Subdivision 2. The City Council of the City of Hutchinson finds that a municipal registration program is appropriate to effectively enforce residential rental unit maintenance standards and correct or prevent law violations, nuisances and other disturbances and disorders involving residential rental units within this City. Subdivision 3. The City Council of the City of Hutchinson fords that an effective means of implementing the foregoing registration of all residential rental units with the City and inspection of • 1 "1 ca ] such units from time to time as determined appropriate in the exercise of discretion by staff and personnel of the City and in response to complaints involving such units. • 2. DEFINITIONS: For purposes of this Ordinance, the following definitions shall apply; Subdivision 1. Rental Unit or Residential Rental Unit means any house, apartment, condominium, townhouse, manufactured home, mobile home, mobile or manufactured home lot, room, or group of rooms, constituting or located within, a dwelling and forming a habitable unit. Subdivision 2. Dwelling means any building or other permanent or temporary structure, including a manufactured or mobile home which is wholly or partly used, or intended to be used, for living or sleeping by human occupants. Subdivision 3. Rent, Lease, Let or Sublet means the leasing of a rental unit to a non -owner for a fixed or non -fixed period of time, and shall include installment sales, purchases, and other similar arrangements whereby nonpayment of a periodic payment means the occupants may be evicted without the necessity of either a statutory mortgage foreclosure procedure, a statutory termination of contract for deed procedure, or a statutory repossession procedure. Subdivision 4. Shall and must as used in this Ordinance are each mandatory. Should and may as used in this Ordinance are each permissive or directory. Subdivision 5. Administrator means the City Administrator or their designee. • Subdivision 6. Registration Holder means a person or entity that is the owner of record according to the records on file with McLeod County, Minnesota. • Subdivision 7. Local Property Manager means a natural person residing within 50 miles of the City of Hutchinson who is authorized by the rental unit owner to make decisions for the owner about rental, occupancy and maintenance of the rental unit. 3. REGISTRATION REQUIREMENTS: Subdivision 1. No person or entity may hereafter occupy, allow to be occupied or rent, lease, let or sub -let a rental unit, to another person or entity for occupancy unless that rental unit is registered for occupancy pursuant to a valid and current rental unit registration issued by the Hutchinson City Administrator. Subdivision 2. Each rental unit must have an owner, or Local Property Manager designated by the owner, who resides within 50 miles of the City of Hutchinson. Subdivision 3. All rental agreements or leases used to rent, let, lease or sub -let any rental unit to another person or entity for occupancy shall include and incorporate by reference, as a condition of the occupancy or tenancy, all of terms, provisions and requirements of Sections 7, 9, 10, 11, 12, 13, 14, 15, and 16 of this ordinance. All tenants or other occupants under any rental agreements or leases used to rent, let lease or sub -let any rental unit shall be provided a written notice that the terms ct Cc�) of the rental agreement or lease include and incorporate all of the terms, provisions and requirements of Sections 7, 9, 10, 11, 12, 13, 14, 15, and 16 of this ordinance and such written notice shall recite • verbatim the terms, provisions and requirements of Sections 7, 9, 10, 11, 12, 13, 14, 15, and 16 of this ordinance. 11 Subdivision 4. Any person or entity desiring to rent, let, lease or sub -let to another any rental unit shall apply for registration by using forms furnished by the Administrator for that purpose. The forms must provide information required by the Administrator, including the following: A. Name, address, phone number (and FAX number, if owner has one) of the property owner. B. Name, address, phone number (and FAX number, if manager has one) of a designated Local Property Manger. C. The street address of the rental property. D. The number and types of units within the rental property (dwelling units or sleeping rooms). E. The maximum number of occupants permitted for each dwelling unit or sleeping room. F. The name, phone number, FAX number and address of the person authorized to make, or order, made repairs or services for the property if in violation of City or State codes, if the person is different than the owner or Local Property Manager. G. A list of the names of all residents of the premises which will be updated by the local property manager or registration holder. 4. EXEMPTIONS: This Ordinance does not apply to units owned, operated or managed by a governmental entity or agency, hospital units or rooms, nursing homes, retirement homes or other similar rental space which is otherwise registered by the State of Minnesota or the City of Hutchinson if 100% of the units are agency inspected on a yearly basis. MANNER OF REGISTRATION RENEWAL: The first registration of property must be done by May 1, 2008. The City will annually mail registration renewal forms to rental unit owners or their designated Local Property Managers on or about January 1 n of each year. Completed registration renewal forms must be delivered to the City Administrator or their designee no later than March I" of each year. Failure of the City to mail renewal forms and failure of an owner or Local Property Manager to receive a renewal form, does not excuse or waive the registration required by this Ordinance. gcoa ) 6. TRANSFER OF PROPERTY: Every new owner of a rental unit, whether fee owner or contract purchases, shall furnish to the City Administrator or their designee the new owner's name, address, phone number and fax number and the name, address, phone number and fax number of the new owner's designated Local Property Manager before taking possession of the rental property upon closing the transaction. No new registration fee is to be required of the new owner during the year in which such possession takes place, provided that the previous owner has paid all registration fees and has complied with all requirements of this Ordinance, State law and corrected any violations of health, zoning, fire or safety codes of the City or State law. If any change in the type of occupancy as originally registered is contemplated by the new owner, a new registration application will be required. POSTING OF REGISTRATION: Each rental unit registration bolder must post the rental unit registration in a conspicuous spot near the front entry to the rental unit in a public corridor, hallway or lobby, must retain a copy of the rental unit registration on file and must be able to produce said copy upon demand. Failure to post the registration and keep the registration posted is a misdemeanor, and may be grounds for termination of registration. 8. FEES: The fees for rental unit registration, registration renewal, late fees and inspection§ will be set by the City Council in the ordinance adopting the City's fee schedule. Failure to pay appropriate fees will • result in the City assessing such amounts to the property value through the County. 9. SAFE HOUSING EDUCATION /MAINTENANCE OF RECORDS: The City of Hutchinson shall provide an Apartment Building Checklist and may facilitate access to City and State safety, health, fire and zoning codes to interested persons. Registration Holders shall provide each tenant with a copy of the Apartment Building Checklist at the time the tenant leases the property. After registration and inspection the City shall provide the owner with the completed inspection form with an additional copy to be received and acknowledged by the tenant. All records, files and documents pertaining to rental unit registration and rental unit inspections may be obtained by the City Administrator or their designee and will be available to the public as allowed, permitted or required by State Law or City Ordinance. 10. MAINTENANCE STANDARDS: Every rental unit must be maintained in compliance with the, dwelling maintenance standards, blight ordinance and noise ordinance of the City of Hutchinson, State of Minnesota nuisance statutes, State of Minnesota dwelling maintenance standards, State of Minnesota health code, and State of Minnesota fire code, respectively as now in force and hereafter amended, revised or replaced, and in compliance with all other standards, ordinances, laws and regulations governing use, occupancy, • construction and maintenance of property and conduct of persons in or on that property. Rental unit 4 q [a�) registration does not constitute certification of compliance with such codes, standards, ordinances or statutes by the City of Hutchinson. • 11. INSPECTIONS AND INVESTIGATIONS: All Inspections will be completed by the Fire Chief or their designee, so as all inspections will be completed in a uniform manner. Subdivision 1. Initial inspections of all registered properties will occur within the first year after adoption of this ordinance. Properties will have a scheduled re- inspection on a schedule to be determined by the City Administrator or their designee. All properties shall be inspected by the City at least once every 3 years. The City shall have the right to make periodic inspections of all properties based on complaints of landlords, tenants, neighbors or other individuals. Inspection procedures for minor complaints should be as follows: Tenant complaint procedure 1. Verbal notification 2. Notify owner in writing to describe the deficiency 3. If owner does not respond and address the problem within a reasonable period, tenant may send a copy of the owner notice to the City to report the deficiency. 4. City inspector arranges to inspect the rental unit. 5. City inspector notifies the owner in writing describing the deficiency and recommended corrective action. j& Owner complaint procedure 1. Verbal notification 2. Notify tenant in writing to describe the deficiency 3. If tenant does not respond and address the problem within a reasonable period, owner may send a copy of the tenant notice to the City to report the deficiency. 4. City inspector arranges to inspect the rental unit. 5. City inspector notifies the tenant in writing describing the deficiency and recommended corrective action. n U However, the City reserves the right to inspect registered properties without regard to the above - suggested procedure if, in the opinion of the City Administrator or their designee, the facts underlying the complaint constitute a condition that is unsafe to persons or property. Subdivision 2. Law Enforcement, the City Building Official, and the City of Hutchinson respective designees and representatives, are hereby authorized to make inspections reasonably necessary to the enforcement of this Ordinance. Subdivision 3. All persons authorized herein to inspect shall have the authority to enter, with seven days notice to the registration holder or property manager any rental unit or structure containing a rental unit, registered or required to be registered, for the purpose of enforcing this Ordinance. All Registration Holders shall, as a condition of registration, consent to such entries for inspection without warrant and all Registration Holders shall include, as a condition of any lease or rental C1 Ca> agreement with any tenant or occupant, that such tenants or occupants consent to such entries for inspection without warrant. This subdivision does not limit or preclude any other right of entry • authorized by law. Subdivision 4. Written notice of a violation of this ordinance may be given to the Registration Holder by First Class mail directed to the address of the Registration Holder as shown by the Administrator's registration application file. Said notice may contain a Compliance Order stating that compliance with this ordinance shall be made immediately and, in that case, the notice shall advise the Registration Holder that the property may be re- inspected at a time to be determined by the person conducting the inspection. Subdivision 5. Any person who fails to comply with a compliance order and upon conviction therefore shall be punished by a fine not to exceed the maximum penalties for misdemeanor crimes, together with the cost of prosecution. Each day of such failure to comply shall constitute a separate punishable offense. 12. FAILURE TO GRANT REGISTRATION, REVOCATION, SUSPENSION OR FAILURE TO RENEW REGISTRATION Subdivision 1. The City reserves the right to not register a rental unit unless it complies with the requirements of this Ordinance. Subdivision 2. Any registration issued under this Ordinance is subject to the right, which is hereby expressly reserved by the City, to deny, suspend, revoke or not renew the same should the • Registration Holder or their agents, employees, representatives or lessees directly or indirectly fail to comply with the requirements of this ordinance or operate or maintain the rental dwellings contrary to the provisions of this Ordinance or any other ordinance of the City or any special permit issued by the City, or the laws of the State of Minnesota Provided, however, registration shall not be denied, suspended, revoked or not renewed if the Registration Holder complies with a compliance order or orders in a reasonably timely manner as determined by the City Administrator or their designee. • Subdivision 3. The City Administrator or their designee shall notify the applicant that registration has been denied, or the Registration Holder that registration is being suspended, revoked or not - renewed. The suspension, revocation or non - renewal shall occur thirty -five (35) days after the date of the notification order, or at such later date as set out in the notification. 13. SUMMARY ACTION Subdivision 1. As a condition of receiving rental unit registration, each Registration Holder is presumed to agree and consent that when the conduct of any Registration Holder or Registration Holder's agent, representative, employee or lessee, or the condition of their rental unit, or the property in or on which it is located, is detrimental to the public health, sanitation, safety and general welfare of the community at large, or residents of the rental units so as to constitute a nuisance, fire hazard, or other unsafe or dangerous condition and thus give rise to an emergency, the City Administrator or their designee shall have the authority to summarily condemn or close individual rental units or such areas of the rental dwelling as the City Administrator or their designee deems M C1 Cai necessary. Notice of summary condemnation shall be posted at the units or areas affected and shall describe the units or areas affected. No person shall remove the posted notice, other than the Fire • Chief, City Administrator, or their designated representative. 14. INTERIM HOUSING 0 As a condition of receiving a rental unit registration, the Registration Holder agrees that in the event that the registration is denied, suspended, revoked or not renewed due to the action or inaction of the Registration Holder, all tenants or sub - tenants of the residential rental unit shall be provided, at the Registration Holder's expense, suitable interim housing approved by the Fire Chief or their designee. The Registration Holder shall provide such interim housing until the registration for the unit is restored or until the end of the lease term, which ever is shorter. Failure of the Registration Holder to provide and/or pay for such interim housing shall be grounds for adverse action al all rental unit registrations the Registration Holder has in the city. 15. APPLICABLE LAWS: Registration Holders are subject to all of the ordinances of the City and State of Minnesota relating to rental dwellings, and this Ordinance shall not be construed or interpreted to supersede or limit any other applicable ordinance or law. 16. VIOLATIONS, INJUNCTIVE RELIEF: Subdivision 1. Nothing in this Ordinance prevents the City from taking enforcement action under any of its fire, housing, zoning, health safety or other codes, ordinances and State laws for violations thereof, or to seek injunctive relief and criminal prosecution for violations of any ordinance, code or law. Nothing contained in this Ordinance prevents the City from seeking injunctive relief against a property owner or designated property manager who fails to comply with the terms and conditions of this Ordinance or to obtain an order closing such rental units until violations of this particular Ordinance have been remedied by the property owner or designated property manager. Subdivision 2. Violation of this Ordinance is a misdemeanor. Each separate day on which a continuing violation occurs is a separate violation. 17. PENALTIES: Subdivision 1. Any person violating any of the provisions of this Ordinance by doing any act or omitting to do any act which constitutes a breach of any Section of this Ordinance, shall, upon conviction thereof by lawful authority, be punished by a fine not to exceed the maximum penalties for misdemeanor crimes, together with the costs of prosecution. Each day that a violation continues shall be deemed a separate punishable offense. No provision of this Ordinance designating the duties of any official or employee of the City of Hutchinson shall be so construed as to make such official or employee liable for the penalty provided in this Section because of failure to perform such duty, unless the intention of the City Council to impose such penalty on such official or employee is specifically and clearly express in this Section creating the duty. All costs of prosecution will be assessed to the property owner. /M 9 ca,> 18. WRITTEN NOTICES: • Notices from the City required by this ordinance shall be effective if personally delivered or if mailed to the addressee by First Class mail, return receipt requested, to the address shown in the City file pertaining to the rental unit involved in the notice. 19. EFFECTIVE DATE: This Ordinance is effective upon its adoption and publication pursuant to the City of Hutchinson. Provided, however, that the initial registration provisions of this Ordinance do not become effective until rental unit owners have completed the process of registration. The initial registration covers a period of time from the date of issue through March 1, 2009. 20. SEVERABILTTY CLAUSE: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect validity of the remaining portions of this Ordinance. This Ordinance shall take effect immediately from and after its passage and publication according to law. • ADOPTED BY THE COUNCIL OF THE CITY OF HUTCHINSON THIS DAY OF 2008. APPROVED: ATTEST: By: Steven W. Cook By: Gary D. Plotz Its: Mayor Its: City Administrator qco> 40 Memorandum TO: Mayor and City Council FROM: Brenda K. Ewing, Human Resources Directo RE: Resolution No. 13346 - Amendment to Personnel Policy (Family Medical Leave) DATE: February 7, 2008 On January 28, 2008, President George Bush signed into law an expansion of the benefits available to employees under the Family and Medical Leave Act of 1993 (FMLA). Since its enactment in 1993, the FMLA has required covered employers to grant eligible employees up to 12 weeks of unpaid leave during any 12 -month period for the birth or care of the employee's newborn child; for the placement of a child with the employee for adoption or foster care; to care for a spouse, child or parent with a serious health condition; or for the employee's own serious health condition. Under the new provisions, which were contained in the National Defense Authorization Act for FY 2008, Public Law 110 -181, employers must also grant eligible employees leave for two additional qualifying events: • Up to 12 weeks of unpaid leave during any 12 -month period "[b]ecause of any qualifying exigency" arising from the employee's spouse, child or parent being on active duty or having been notified of an impending call or order to active duty In the Armed Forces In support of a contingency operation. When the need for leave is foreseeable, the employee is to provide the employer notice as is reasonable and practicable. The term "qualifying exigency" is yet to be defined in regulations to be issued by the Secretary of Labor. Up to 26 weeks of unpaid leave during any single 12 -month period for a spouse, son, daughter, parent or nearest blood relative to care for a recovering service member (deflned as an Armed Forces member who suffered an Injury or Illness in the line of duty while on active duty that may render the person unable to perform the duties of the member's office, grade, rank or rating). Unlike other types of FMLA leave, employees are entitled to only one leave period to care for a wounded service member; the right to caregiver leave for an injured service member does not renew when a new 12 -month period begins. The caregiver leave must be combined with any other FMLA leave taken during the same 12 -month period, for a combined total of 26 weeks. Other FMLA provisions — including requirements for employer coverage and employee eligibility, health benefit continuation and reinstatement rights — remain unchanged and will apply to the new types of leave. Employees may take these leaves on an intermittent basis. • Pending issuance of implementing regulations, the U.S. Department of Labor (DOL) has released guidance indicating that the caregiver leave provision is effective as of January 28, )0CCA,) 2008, and that employers should act in good faith to provide this leave. The guidance • further states that the call to active duty family leave provision will not be effective until the Secretary of Labor issues final regulations defining "any qualifying exigency." In the interim, the DOL encourages employers to provide this type of leave to qualifying employees. As such, it is recommended that the City of Hutchinson Employees Handbook — Personnel Policy be amended per Resolution No. 13346 to officially adopt these provisions and to provide these leave options to eligible employees. If you have any questions, I plan on attending the February 12 Council meeting. E n U dC'a> • RESOLUTION NO. 13346 A RESOLUTION AMENDING RESOLUTION NO. 13133 THE CITY OF HUTCHINSON EMPLOYEE HANDBOOK — PERSONNEL POLICY DATED FEBRUARY 27, 2007 THE HUTCHINSON CITY COUNCIL HERBY AMENDS SECTION 16 OF THE PERSONNEL POLICY TO REFLECT NECESSARY CHANGES: SECTION 16 PARENTAL LEAVE / FAMILY MEDICAL LEAVE (FMLA) Parental Leave An employee who works twenty (20) or more hours per week and has been employed for at least twelve consecutive months is entitled to take an unpaid leave of absence in connection with the birth or adoption of a child. The leave may not exceed six (6) weeks, and must begin within six (6) weeks after the birth or adoption of the child. Employees are not required to use accrued leave time during Parental Leave, but may use accrued vacation leave at their option and sick leave for any period of this leave for which they are unable to work due to medical reasons. The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage will remain in effect during the six (6) week Parental Leave. If the employee has any Family Medical Leave Act (FMLA) eligibility remaining at the time this leave commences, this leave will also count as FMLA leave. The two leaves will run concurrently until eligibility for either leave expires. Family and Medical Leave (FMLA) In accordance with the Family and Medical Leave Act (FMLA), unpaid job protected leave will be granted to all eligible employees for up to twelve (12) weeks per twelve (12) month period for any of the following reasons: 1. Birth or care of the newborn child of the employee, 2. Placement with the employee of a son or daughter for adoption or foster care; 3. To care for a spouse, child or parent who has a serious health condition; or 4. A serious health condition that makes the employee unable to perform the essential functions of the position. 5. Any qualifying exigency arising out of the fact that the spouse, or a son, daughter or parent of the employee is on active duty, or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation. Up to twenty-six (26) weeks of protected leave per twelve (12) month period will be granted to all eligible employees for the following reason: • 1. An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered servicemember shall be entitled to a total of 26 workweeks of leave during a twelve (12) month period to care for the servicemembetr The term "serious injury or illness ", in the case of a member of the Armed Forces, including a member of the National Guard or Reserves; means -a1,+ rryjrl or illness incurred by the member in the line of duty on active duty fri tiie Armed Forces that may render the member medically unfit to perform the domes of,the member's office, grade, rank, or rating. The leave described iq this paragraph shall only be available during a single twelve (12) month period. Spouses employed by the City, both in regular positions, are jointly entitled to a combined total of 12 work weeks of family leave for the birth and care of a newborn child, for placement of a child for adoption or foster care, and to care for a parent who has a serious health condition. Spouses are entitled to a combined total of 26 weeks during a single twelve (12) month period to care for an eligible servicemember. During the single twelve (12) month period, an eligible employee shaffbe entitled to a combined total of 26 workweeks of total leave allowed under the F* A: In accordance with the laws, the following definitions apply: Eligibility: An eligible employee is one who has worked for the City for a cumulative period of twelve (12) months and at least 1,040 hours during the twelve (12) month period prior to requesting the leave. Length of Leave: The length of FMLA leave is not to exceed twelve (12) weeks in any twelve (12) month period except in the case to care for a covered servicemeniber -as noted, previously. To determine whether an employee has any FMLA leave remaining, Human Resources will review the use of leave over the 12 months preceding the request for FMLA use. The entitlement to FMLA leave for the birth or placement of a child expires twelve (12) months after the birth or placement of that child. Notice: The employee is required to provide written notice to Human Resources at least thirty (30) days prior to the date on which the leave is to begin. If a thirty (30) day notice cannot be given (i.e. serious emergency medical situation), as much notice as is practical shall be provided. If an employee fails to provide the thirty (30) days notice for a foreseeable leave with no reasonable explanation for the delay, the leave may be denied until thirty (30) days after the employee provides notice. To the extent possible, planned medical treatment should be scheduled so that it will not unduly disrupt the City's operations. Covered Servicemember: A member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation,,or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness. Medical Certification /Recertification: The employee may be required to provide medical certification to support a request for leave because of the serious health condition of a child, spouse, parent, or the employee. The City may require a second, or third, opinion at the City's expense. If required, the City will select a health care provider not regularly associated with the City. Recertification may be required if the employee requests an • extension of the original length approved by the City, if the employee's circumstances change, if there is a question as to the validity of the certification, or if the employee is unable to return to work due to the serious health condition. The City may require that a request for leave related to active duty or call to active duty be supported by a certification issued by the health care provider of the servicemember being cared for by the employee. Intermittent Leave: Leave requested because of a serious health condition of either a family member or the employee may be taken intermittently or on a reduced schedule if medically necessary. Intermittent leave is not permitted in the event of the birth, placement, or adoption of a child unless agreed to by the City. All requests for intermittent leave will be evaluated on a case -by -case basis. The City may require the employee to transfer temporarily to an alternative position with equivalent pay and benefits that better accommodates the intermittent leave. Fitness for Duty Certification: The City may require a medical certificate attesting to the employee's fitness for duty prior to return to work. The fitness for duty report must be based on the particular health condition(s) for which the leave was approved and must address whether the employee can perform the essential functions of his /her regular position. Reinstatement: Employees returning from Family and Medical Leave will be reinstated in their former position or to a position of equivalent pay, benefits and other terms and • conditions of employment. Effect on Benefits: If applicable, an employee granted leave under this policy will continue to be covered under the City's group health and dental insurance plans under the same conditions and at the same level of City contribution that was provided prior to the leave and on the same terms as if the employee had continued to work. The employee will be required to continue payment of the employee portion of the group insurance premiums during the leave, and arrangements for payment of the employee's portion of the premiums must be made by the employee with the City. If the employee fails to pay the premiums as required, the City may terminate the employee's insurance coverage (subject to COBRA requirements). Use of Accrued Leave: During an FMLA leave, the employee is normally required to use accrued sick leave and accrued vacation leave prior to taking an unpaid leave unless the medical condition is covered by worker's compensation or the absence qualifies as Parental Leave per State law. If the leave qualifies under Parental Leave or Family Medical Leave, the employee may retain a balance of forty (40) hours when going on an unpaid leave. Any exceptions to this policy must be approved by the City Administrator. Failure to Return from FMLA Leave: Employees who cannot return from an approved FMLA leave at the end of the approved leave period may request an extension, up to the maximum of twelve (12) weeks of leave allowed under the FMLA. If the twelve (12) weeks allowed are exhausted, the employee may request to use any remaining accrued sick • and /or vacation leave time, or, if these are exhausted, request a regular unpaid personal leave of absence per City policy. • If an unpaid personal leave of absence is not granted or if the employee fails to request additional leave, the employee will be considered to have voluntarily resigned. If circumstances beyond the employee's control prevented the employee from requesting additional leave, a retroactive leave request may be allowed subject to the City Administrator's approval. If the employee fails to return from the FMLA leave, the City may recover the premiums paid for the health and dental care coverage paid by the City during the FMLA leave. The City is not allowed to recover costs of the premium payments if the employee is unable to return to work because of a continuation or onset of a serious health condition. Adopted by the City Council this 12"' day of February, 2008. ATTEST: • Gary D. Plotz, City Administrator • Steven W. Cook, Mayor 1 o(a) 2008 Description 2007 Budget Adopted Budget 2009 Budget REVENUES es 3,786,665 3,981,000 4,180,050 nquent Taxes 14,000 12,000 12,000 Licenses 48,400 56,300 57,989 Permits 320,700 336,180 346,265 Intergovernmental (LGA, Aids..etc) 2,764,451 2,604,741 2,430,328 Charges for Services 1,690,312 1,778,073 1.790,215 Fines & Forfeitures 68,000 45,000 45,000 Interest Income 70,000 70,000 70,000 Refunds & Reimbursements 290,116 402,950 402,950 Misc Transfers 52,500 194,774 84,000 WIS Fund Transfer 80,000 129,800 136,290 Creekside Transfer 50,000 - Liquor Transfer 321,500 332,000 348,600 Hospital Transfer 117,000 150,000 157,500 Utilities Transfer 1.052,100 1,105,000 1,160,250 Surcharges 500 1,000 1,000 Fund Balance 10,000 - Total Revenues 10,726,244 11 208,818 11,222.438 EXPENDITURES Salaries & Benefits Supplies & Maintenance Consulting (Professional & Contractual Services) Services & Charges t Service WTransfer iscellaneous Transfers Miscellaneous Expenses Capital Outlay 7,204,219 7,405,549 7,929,037 528,751 572,811 589,995 365,555 386,849 416,849 1,910,571 2,105,515 2,188,680 25,000 - 415,000 436,000 457,800 88,873 89,300 89,300 143,760 149,394 154,916 44,515 63,400 60,200 Total Expenditures 10,726,244 11,208,818 11,886,778 Total Revenues over /(under) Expenditures 0 (664,340) The base year for the assumptions are the 2008 Budget • Y J) • CITY OF HUTCHINSON RESOLUTION NO. 13349 SETTING BUDGET REVENUS & EXPENSE PARAMETERS FOR BUDGET YEAR 2009 WHEREAS, the Hutchinson City Council wants to set budget parameters mi preparing the Budgets for the 2009 year, NOW THEREFORE, be it resolved by the City Council of the City of Hutchinson to set the following 2009 Budget parameters as follows: • Revenues • Taxes shall not exceed a 5% increase from the 2008 Levy • Local Government Aid shall be budgeted at an 8% reduction of the 2008 budgeted number • Transfers from Hutchinson Utilities, Hutchinson Area Health Care, Hutchinson Liquor Fund, Water and Sewer Departments shall increase 5% from the 2008 budget • Charges for Services shall be budgeted at a 3% increase from the 2008 budget; specific charges will be presented to the City Council with the proposed budget • Interest Income, Fines & Forfeits, shall be budgeted at -0- % increase from the 2008 budget • General Fund revenues shall not use one time LGA reserve funds or any other sources of one time money. • Expenditures o Salaries shall be budgeted at a 3.5% increase from the 2008 budget AND in addition the parks and public works positions budgeted for mid year 2008 start shall be budgeted to full time. o Health Insurance Costs shall be budgeted at a 15% increase over the 2008 budget. o PERA Coordinator Costs shall be budgeted at a 6.75% increase over the 2008 budget. o PERA Police/Fire costs shall be budgeted at a 14.1% increase over the 2008 budget. o Supplies & Maintenance shall be budgeted at a 3.% increase over the 2008 budget. • Page 2 Resolution No. 13349 SETTING BUDGET REVENUS & EXPENSE PARAMETERS FOR BUDGET YEAR 2009 • Consulting costs for Pioneerland and Assessing shall be budgeted at a 5.0% increase over the 2008 budget and Wage Study $30,000. • Consulting costs excepted as noted above, shall be budgeted at a 0 % increase over the 2008 budget. • Services & Charges shall be at a 3.0 % increase from the 2008 budget AND $20,000 shall be added for street maintenance. • Transfers to the Capital Fund shall be budgeted at a 5.0 % increase over the 2008 budget. • Miscellaneous expenses shall be budgeted at 0% increase over the 2008 budget year EXCEPT $5,552 shall be added for Dues for Coalition of Greater Minnesota Cities. • Tax Rate o City of Hutchinson tax rate for 2009 shall be between 53% and the current 2008 tax rate. • Adopted by the City Council this 12a' day of February 2008. ATTEST: Gary D. Plotz City Administrator n U Steven W. Cook, Mayor CITY OF HUTCHINSON MEMO Finance Department February 7, 2008 TO: MAYOR S CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 2009 Parameters Attached is the resolution which will sets parameters, as discussed at the January 29 workshop, to guide city staff as the 2009 budget is prepared. isH: \DOC \City council memo l.doc 0 t 0 C\C;) CITY OF HUTCHINSON • RESOLUTION NO._ 13349 SETTING BUDGET REVENUS & EXPENSE PARAMETERS FOR BUDGET YEAR 2009 WHEREAS, the Hutchinson City Council wants to set budget parameters in preparing the Budgets for the 2009 year and, NOW THEREFORE, be it resolved by the City Council of the City of Hutchinson set the following 2009 Budget parameters as follows: • Revenues • Taxes shall not exceed a 5% increase from the 2008 Levy • Local Government Aid shall be budgeted at 8% less the 2008 budget • Transfers from Hutchinson Utilities, Hutchinson Area Health Care, Hutchinson Liquor Fund, Water and Sewer Departments shall increase 5% • from the 2008 budget • Charges for Services shall be budgeted at a 3% increase from the 2008 budget and shall be presented to the City Council with the proposed budget • Interest Income Fines & Forfeits shall be budgeted at -0- % increase from the 2008 budget 0 Expenditures • Salaries shall be budgeted at a 3.5% increase from the 2008 budget AND the parks and public works positions budget for mid year 2008 start shall be budget to full time. • Health Insurance Costs shall be budgeted at a 15% increase over the 2008 budget. • PERA Coordinator Costs shall be budgeted at a 6.75% increase over the 2008 budget • PERA Police/Fire costs shall be budgeted at a 14.1% increase over the 2008 budget • Supplies & Maintenance shall be budgeted at a 3.% increase over the 2008 budget • Consulting costs for Pioneerland and Assessing shall be budget at a 5.0% increase over the 2008 budget and Wage Study $30,000 r1 U I ocb) Page 2 • Resolution No. 13349 SETTING BUDGET REVENUS & EXPENSE PARAMETERS FOR BUDGET YEAR 2009 • Consulting costs excepted as noted above be budgeted at a 0 % increase over the 2008 budget • Services & Charges shall be at a 3.0 % increase from the 2008 budget AND $20,000 shall be added for street maintenance • Transfers to the Capital Fund shall be budgeted at a 5.0 % increase over the 2008 budget • Miscellaneous expenses shall be budget at 0% increase over the 2008 budget year EXCEPT $5,552 shall be added for Dues for Coalition of Outstate Cities Adopted by the City Council this 12"' day of February 2008. • ATTEST: Gary D. Plotz City Administrator Pi Steven W. Cook, Mayor (: 3 Cb) re • TO: Mayor & City Council CC: Mary Ellen Wells, CEO Hutchinson Area Health Care Wayne Fortun, HHC Board Chair Kay Peterson, HHC Board Member Mike Cannon, HHC Board Member Sherry Ristau, HHC Board Member FROM: Gary D. Plotz, City Administrator DATE: February 7, 2008 SUBJECT: Business Valuation Services Hutchinson City Center 111 Haan Sbmd SE autr Amm, MN 55350.2522 320.587.5151/Faz 320.2344240 As we discussed at the Council workshop on January 29, 2008, the city has received a proposal from LarsonAllen to appraise the value of Hutchinson Area Health Care. LarsonAllen submitted a very favorably -priced proposal of approximately $45,000- • $50,000. If you recall, estimates were projected to be in the area of $50,000- $100,000. Therefore, the proposed price appears to be very fair. At the workshop, we discussed that this proposal is for a professional service and therefore does not need to go through the formal bidding procedure. 0 The scope of the project is proposed to use three different methods to provide an appraisal benchmark from the start of the new non -profit entity. This benchmark may become extremely valuable in the event the membership rights were ever purchased. Approval of authorizing the engagement letter with LarsonAllen is recommended. Purred . r yckd paper - l b -( C- ) • n LJ 0 ASSET VALUATION AGREEMENT The parties to this agreement, the City of Hutchinson ( "City") and Hutchinson Health Care ( "HHC "), agree that a business valuation study should be undertaken to determine the fair market value, as of December 31, 2007, of the enterprise comprising the Health Care System as that term is defined in Section 1.21 of that certain Lease and Agreement between the City and HHC effective as of December 31, 2007 (the "Lease "). Appraiser. The parties agree that the City, as the present owner of the assets, shall select the person or firm that will conduct the valuation of the Health Care System. Method. The City shall select the method after consultation from HHC. Cooperation. The parties shall provide any and all information, financial and otherwise, to the appraiser and will timely respond for inquiries and requests for information from the appraiser and will direct those under its control (e.g. auditors, accountants, etc.) to provide information in this same fashion. Prior to the reports final issuance, the City shall share a draft with HHC. The City shall afford HHC a reasonable opportunity (not less than 30 days) to submit any written comments to the report, which shall be appended to the report as finally issued. The City would have their response to any comments by HHC appended to the report as well. Completion Date. The valuation report shall be completed no later than May 31, 2008. Cost. The parties shall split the cost of the valuation equally. HUTCHINSON HEALTH CARE Signature � ' " Y/ 4z, .. --" � By: Ite.s.ey 6 CtiJ WE«5 t c E o CITY OF HUTCHINSON Signature: N' By: G' Its: erry DI�7 Signature: By: Its: Ink N I b Cc�) 0 Business Valuation Services for City of Hutchinson January 22.2008 n U LarsonAlleri CPAs, Consultants & Advisors w .lamonallenxom, 1.888 -529 -2648 r1 U l(:)( C7) Understanding Your Needs • We understand that the City of Hutchinson, Minnesota (the "City") transferred Hutchinson Area Health Care (the "Hospital's to an independent 501c3 corporation on January 1, 2008. The City retained ownership of the facilities and equipment which are leased to the Hospital for a 30 year tens, retained certain rights related to board composition and any potential future sale of the Hospital and retained certain reversionary rights. The City desires to document the fair market value of the Hospital as of the date of the transfer, exclusive of the City's rights. Larson Allen proposes to determine the fair market value of the Hospital, exclusive of these rights. Proposed Methodology 1) Through discussions with Hospital management and review of relevant financial data, determine the methods of valuation appropriate to this valuation analysis. 2) Review and understand the Hospital's current business strategy, market area served and my anticipated change of direction based on expected regulatory or demographic changes. 3) Review and analyze all aspects of the Hospital including historical financial results, reporting methodologies and performance according to industry norms, including a comparison of the Hospital's financial ratios with industry standards in the following • areas: • Liquidity • Asset utilization and capital turnover • Profitability • Growth 4) Develop Income Approach: Analyze historical cash flows and develop financial and cash flow projections to support a discounted cash flow model. Our projections would be based on the Hospital's historical financial performance and on our own assessment of the expectations of future cash flows. 5) Develop Market Approach: Review comparable transactions and identify relevant valuation multiples to apply to the Hospital's financial results. 6) Investigate the Cost Approach by examining the cost the City historically incurred in the establishment of the Hospital and the community based service it provides. 7) Reconcile the income, market and cost approaches to reach a valuation conclusion. 8) Provide a preliminary analysis to the City for review and discussion and prepare a • final written report to the City and the Hospital that fully explains the analysis we have performed, the assumptions we have used and the rationale for all aspects of our City of HutchL m rarsonAllen UP 1 l OCc> analysis. The written report will be designed to be used and understood by third parties should that be required. 40 Deliverables Full appraisal report that complies with the professional standards of USPAP (Uniform Standards of Professional Appraisal Practice) and the AICPA (American Institute of Certified Public Accountants), including a detailed description of the services, programs and capabilities associated with the Hospital. The appraisal report would be done using several valuation methodologies and would include a detailed description and explanation of each methodology. At the conclusion of our work, we will ask you to sign a representation letter verifying that we relied on the accuracy of the information provided to us. Timing We propose to deliver our preliminary report for review and comment the week of March 31• 2008. Note that in order to achieve this deadline we will need the information listed on the attached information request forth sent to us with a delivery date of February 1, 2008. Information Requirements Our preliminary information requirements are on Attachment A. Estimated Fees • Our fees for the analysis and written report in this engagement will be approximately $45,000 to $50,000, plus all direct expenses. If we are asked for consulting assistance over and above the production of our valuation report, we would perform that work at our normal hourly rates. Our Qualifications to Serve You Client service philosophy and team overview LarsonAllen is a professional service firm that provides assurance, accounting, tax, consulting and advisory services to companies and individuals managing business ventures and finance. Founded in 1953, LarsonAllen's CPAs, consultants and advisors are dedicated to providing quality results to our clients. Our combination of industry specialists allows us to operate as one firth with our range of resources available to each of our clients. With approximately 1200 employees and regional offices based in Charlotte, Minneapolis, St. Louis, Philadelphia, Phoenix, Naples, Orlando, Tampa, Celebration, Washington DC and several Midwestern client service centers, we have the depth of talent, experience and a national perspective, especially with entrepreneurial companies, to meet our clients' needs. Qualifications - Health Care Industry Expertise LarsonAllen has been serving health care organizations for more than 50 years, and has is grown into one of the nation's largest health care practices. With approximately 150 City of Hutchimm La anA lm UP kocc, professionals, including 35 principals, we exclusively serve over 3,000 health care providers throughout the United States. Representative Engagements • Valuation analysis of a 30- physician clinic to support acquisition negotiations with a hospital. Specific issues included determining the value of the right of first refusal, as well as calculating the value of the entire practice. • Valuation opinion and merger advisory assistance for the establishment of a joint venture of a hospital ambulatory surgery center (ASC) and a physician clinic ambulatory surgery center. Issues involved establishing an accurate set of financial statements for each ASC since the hospital ASC and the physician clinic ASC were both departments and not stand alone entities. • Valuation analysis of licensing agreement between cancer treatment center and hospitals. Purpose of analysis was to establish fair market value for the agreement In order to avoid Stark law violations. • Valuation of a community based hospital in Illinois as part of a lawsuit the hospital initiated against the publicly held management company. Our work for the hospital Involved a damage analysis and a valuation opinion. • Valuation opinion of a healthcare management services entity that provides specialty healthcare networks and cost management solutions to health plans, third -party administrators, health insurance and workers' compensation carriers for purposes of a shareholder buyout • Valuation of a hospital's radiation treatment center practice in support of joint venture • negotiations with a physician owned group and a management company. • Valuation of a hospital's ambulatory care clinic to support a potential acquisition and to ensure compliance with Stark laws. • Other Valuation analyses: Physician clinics, non -profit hospitals, non - profit consulting groups, cardiology center joint venture, HMO software developer equity placement and a hospital consulting group partner buyout Qualifications of Project Team A brief description of the qualifications of our team leaders is provided below: Phillip Williams Phillip S. Williams is currently practice leader of Valuation and Forensic Services for the firm. He has over 25 years of business experience in financial management, financial modeling, consulting and expert witness testimony. He has been involved in numerous specialty financial analysis projects, litigation and arbitration proceedings involving shareholder disputes, damage claims, lost profits analysis and post- acquisition disputes. He has performed business valuations in a broad spectrum of industries including manufacturing, banking, advertising, health care, wholesaling, service and food processing sectors. Mr. Williams has extensive experience in mergers and acquisitions, commercial banking, public finance and financial management. He has managed the business valuation function for a corporate finance department and a national accounting firm prior to joining LarsonAllen LLP. He is familiar with valuation issues from both a theoretical and a City of xLKcm� LarsonABw UY 4 OCC> practical standpoint. Much of his current practice involves valuation analysis and testimony in litigation and arbitration. • He has a B.A. degree from Harvard University and an M.B.A. from Amos Tuck School of Business of Business Administration of Dartmouth College. Renge Marino Ren6e Marino is a director of Valuation and Forensic Services for the fine. She has over 20 years of business experience in business valuations, corporate mergers and acquisitions, strategic planning, consulting and expert witness testimony. She has been involved in litigation and arbitration proceedings involving shareholder disputes, damage claims, lost profits analysis and post- acquisition disputes. RenBe has several years experience in mergers and acquisitions, strategic planning and technology management at Fortune 100 companies. She managed litigation consulting engagements for a national accounting firm prior to joining LarsonAllen LLP. She has an M.B.A. in Finance from the University of Chicago and a B.A. degree from Pomona College. She holds credentials as a Certified Public Accountant, Accredited in Business Valuation from the American Institute of Certified Public Accountants, a Chartered Financial Analyst with the Institute of Chartered Financial Analysts, and an Accredited Senior Appraiser from the American Society of Appraisers. Bryce Bowman Bryce is currently a Senior Analyst for the Valuation and Forensic Services group at LarsonAllen. He has five years of business experience • in financial reporting, modeling, and analysis. As a Senior Analyst, Bryce incorporates numerous skills in providing analytical services including, statistical modeling and regression analysis, database management and sophisticated industry research. Bryce's financial background Includes working as a financial analyst in the private equity industry and supervising a team of system programmers responsible for managing data processing for numerous financial clients. 0 Since joining LarsonAllen, Bryce has developed valuation models illustrating damages in franchise disputes, breach of contract, estate dissolution, wrongful termination, insurance claims, and shareholder disputes. In addition, Bryce has performed business valuations in support of merger and joint venture negotiations, goodwill impairment testing, estate tax planning, and numerous corporate purposes. Bryce has an MBA In Finance from the Carlson School of Management, University of Minnesota, and a BS in International Trade from the University of Central Arkansas. He is a member of the CFA Society of Minnesota and is a Level III candidate in the Chartered Financial Analyst (CFA) program. City of Hutchinson Le onAkn LLP 1 OCR-) Firm profile • LarsonAllen is the 18th largest accounting firm in the country, according to Public Accounting Report. Our entrepreneurial group continues to develop innovative responses and creative solutions for clients who demand specialized consultation and advisement, as well as companies who require traditional CPA services. Our consulting and advisory services focus on addressing the financial, strategic, operational and facility needs of our clients. nTradWonal CPA services � !allzed consulfatfon dvlce ��FedYtleelStr� o Your strategic visipr3` eF cam° '0efi Since the firm's inception, we have had one basic principle underlying all we do: total client service. We are committed to meeting our clients' needs with the highest levels of expertise and with a commitment to quality and integrity. Our philosophy brings together the right team in the performance of each engagement. This gives our clients open access to our best professionals. We stress open communication, efficiency and a relationship grounded in fairness and trust as your accountants, consultants and advisors. We promise to apply . our talent and resources to deliver quality results. Whether you are seeking a fine to support your assurance and accounting needs, or are looking for experienced consultants or advisors, LareonAhen will serve you with skill and integrity. Our typical client ranges in size from $10 million to $500 million in revenue and is privately owned. However, we work with much larger organizations as well, and understand the differences in structure and approach between Fortune 1000 and middle- market organizations. is Engagement Letter We have attached a signed engagement letter for your signature if you would like us to begin this project. Cary of HMhiMM La onAUw LLP 5 i OC�� Attachment A Hutchinson Area Health Care Valuation Information Request List • Financial Information Most Recent 5 Years Independent Audit Reports Most Recent 5 Years Internal Financial Reports Most Recent 2 Years Organizational Statistics (acute admits and days, surgery cases, etc) Inpatient admissions and revenues by physician Outpatient surgeries and revenues by physician Revenues by Payor Medicare Cost Reports Current Year Budget or Projection Current Year Fixed Asset Depreciation Schedules Current Year Aged Accounts Receivable is Other Information LJ Compensation Schedule for all Physicians & Hospital Administrators for most recent 2 years Organization Chart and Employee Listing with a Description of Responsibilities, Include Listing of Physicians, Board Certification and Other Credentials Marketing Literature Community Information and Demographics (If Available) Any Existing Buy /Sell Agreements, Right of First Refusal, Covenants not to Compete, Employee Agreements, etc. Articles of Incorporation, Bylaws, Corporate Minutes Significant Real Estate and Equipment Leases and Appraisals Description of Debt -- Notes, Bank Agreements etc. 1© Cc) January 22, 2005 Personal and Confidential Mr. Gary Ploy City Administrator 11 t Hassan St. SE Hutchinson, .YIN 55350 Dear Mr. Plotz: This letter outlines our understanding of the terms and objectives of the valuation engagement. We will provide the City offlutehinson (the "City "), with certain valuation services including a valuation opinion of' the fair market value of a 100% controlling interest in Hutchinson Area Health Care (the "Hospital ") as of January 1, 2005, exclusive of certain rights the City is retaining. This valuation analysis will be used by the City in future negotiations with the Hospital. The term `fair market value" is defined as follows: The amount at which propern� would change hands helween a willing seller and a willing bu'ver iswhen .neither is acting under compulsion and when both have a reasonable knowledge of the relevant jzcts- We will document the results of the engagement in one or more written reports that will include our opinion of fair market value of the Hospital We understand that our valuation conclusion may serve as a basis for future negotiations with the Hospital regarding service. location or other matters. herefore, the report is restricted to this use and may not be distributed to third parties for any other purpose. We have no responsibility to update our valuation report for events and circumstances that occur after the date of its issuance. In performing our valuation, we will be retying nn the accuracy and reliability of the financial statements, forecasts of future operations, and other financial data of the Hospital. Our engagement cannot be relied on to disclose errors, irregularities, or illegal acts. including fraud or defalcations that may exist In addition, although our valuation analysis is intended to estimate fair market value of the Hospital, we assume no responsibility for a seller's or buyer's inability to obtain a purchase contract at that price. We generally perform valuations in three phases. Phase one consists of a review of information requested from you and initial independent research. Phase two consists of interviewing management. Phase three consists of additional research and analysis and reaching our conclusions. After conducting management interviews, we would he in a position to communicate our conclusions to you through "preliminary drafts" of the reports. After all reviews have been made by you and our quality control review process is completed, we will issue the final report to you. The work papers will he retained by LarsonAllen I.I.P. Our professional fees will be computed based on the time we spend on this engagement at our normal hourly rates. In addition, we will charge for any direct expenses we incur on Your behalf. It is a policy of the firm to bill these services monthly during our engagement with payment to be made currently. Our bill for the total _ l All, I,P— .n,.mh,r "f Veda, lnmrnn --1 IiA LKNII10APi. Mr. Gary Plotz January 22, 2008 Page 2 engagement once completed is payable within 30 days. If the project is terminated or substantially delayed, it is expected that all professional charges at our current hourly rates and out -of- pocket expenses will be paid in full at that time. You understand that at the conclusion of this engagement we will ask the City of Hutchinson to agree in writing to hold LarsonAllen LLP, its successors or affiliates, harmless for any losses, claims, damages or liabilities arising from or incurred in connection with this engagement, provided, however, that the City shall not be required to hold LarsonAllen LLP harmless from such losses, claims, damages or liabilities if they are determined to have resulted primarily or directly from LarsonAllen LLP's gross negligence or willful misconduct. This letter constitutes the entire agreement between the parties. It supersedes any prior discussion and, upon execution, is a binding contract, that cannot be modified or amended except in writing and will be interpreted under the laws of the State of Minnesota. We appreciate this opportunity to be of service to you. If you agree with the foregoing terms, please sign the copy of this letter in the space provided and return it to us in the postage paid envelope provided. Sincerely, L/ c 4 Ilip S. al, Williams Princip Valuation and Forensic Services ACCEPTANCE: Gary Plotz, City Manager of the City of Hutchinson By: Signature Printed Name • Date: Title �b cc�) C i CI TO: Mayor & City Council FROM: Gary D. Plotz, City Administrator DATE: February 7, 2008 SUBJECT: Baldridge Model Hutchinson City Center 111 ll a street SR Hutchinson, MN 55350-2522 320.587- 5151/F= 320.234 -4240 City staff, as well as Council Member Arndt, recently attended an ICMA audioconference on the Benefits of the Baldrige Quality Model. I will be making a brief presentation on this topic at the February 12, 2008, City Council meeting. One of the objectives set for me this year was to explore the model and see how it may benefit our city. Printed o0- reryckd papa - � oC) Whereas, the Minnesota Department of Transportation estimates that Minnesota's state highways and bridges are underfunded $2.4 billion per year for the next six years; Whereas, sole reliance upon trunk highway bonding for transportation funding has caused debt service payments at MnDOT to increase 657% in the last 10 years; Whereas, An additional $1.7 billion in trunk highway bonding will cost MnDOT an estimated $800 million in interest; Whereas, over $50 million in State funds designated for highways were actually spent on interest payments for bonds in 2007; Whereas, general obligation bonds may be used only to fund local bridges, not state highways and bridges: Whereas, Minnesota currently has over 1,800 structurally deficient bridges and it will cost the state over $1 billion to meet the bridge needs identified on the state trunk highway system; Whereas, with the increased cost of fuel and congestion as well as funding for the state's transit system must be a component to any comprehensive transportation bill; Whereas, Twin Cities' commuters paid a "congestion tax" of $790 per year in wasted • gas and time; Whereas, increased long -term transportation revenue also provides funding for new jobs and infrastructure at a time when Minnesota's unemployment rate is above the national average; Whereas, the gas tax is a user fee paid by drivers who use the roads and a lack of state funding has resulted in an increase of $1 billion a year in property taxes since the mid - 1990s for local transportation needs; Whereas, Minnesota's gas tax has not been increased since 1988, is worth only 12 cents in today's dollars and is lower than all other bordering states; Whereas, in 2006, two- thirds of the fatal accidents in Minnesota occurred in rural areas where the quality of the transportation system impacts public safety; NOW, THEREFORE, BE IT RESOLVED, the City of supports passage of a comprehensive transportation bill during the 2008 Legislative session that provides additional long -term, sustainable funding to Minnesota's state highways and bridges, county roads, city streets, metro and rural transit systems and local bridges. The transportation bill should provide funding at a level equal to or above the level of funding in the comprehensive transportation bill that was passed by the Legislature and vetoed by • the governor in 2007. 1I(�\ J 0 Adopted by the City of this _ day of _, 2008. ATTEST: • 0 t 2/0& X�ga &I A RESOLUTION REQUESTING • COMPREHENSIVE ROAD AND TRANSIT FUNDING WHEREAS, all Minnesota communities benefit from a sound, efficient and adequately funded transportation system that offers diverse modes of travel; and WHEREAS, the integrity of Minnesota's transportation infrastructure is dependent upon long -term planning and ongoing maintenance, both of which require dedicated and sustainable revenue sources; and WHEREAS, Minnesota leaders have not increased dedicated funding levels for roads, bridges and transit systems to keep pace with growing costs and changing needs; and WHEREAS, transportation analysts in consultation with the Minnesota Department of Transportation (MnDOT) estimate Minnesota will have to invest an additional $1.5 billion per year in transportation infrastructure for the next ten years in order to meet identified needs on Minnesota's state highways and bridges, county roads, city streets, metro and rural transit systems and local bridges; and WHEREAS, Minnesota's transportation system is failing to meet the capacity needs necessary to sustain population growth and promote economic development; and WHEREAS, congestion, inefficient transportation systems and lack of transportation • choices lead to greater dependence on foreign oil, increased environmental degradation, and economic disadvantages for Minnesota's businesses and residents; and WHEREAS, many rural roads are not built to modem safety standards and are not meeting the needs of industries that depend on the ability to transport heavy loads; and WHEREAS, local cost participation requirements for trunk highway and county projects are onerous and are contributing to strains on city budgets; and WHEREAS, transportation infrastructure maintenance and improvement costs significantly contribute to rising property taxes; and WHEREAS, insufficient state funding has delayed regionally significant road construction and reconstruction projects across Minnesota; and WHEREAS, current funding for roads, bridges and transit systems across all government levels in Minnesota is inadequate, and this under- investment diminishes quality of life for Minnesota residents and hinders Minnesota's progress as a national business, economic and civic leader. • NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF • that this Council requests that the Minnesota Legislature pass a comprehensive and balanced transportation funding package that permanently increases dedicated funding for transportation; and BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF that this Council requests that Governor Tim Pawlenty allow a comprehensive and balanced transportation funding package that permanently increases dedicated funding for transportation that is passed by the Legislature to become law; and BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF that this Council requests that a comprehensive and balanced transportation funding package be based upon multiple revenue sources, which may include but not be limited to general obligation and trunk highway bonds; and BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF that this Council supports funding options including, but not limited to, the following: • An increase in the gas tax; • Indexing of the gas tax, provided there is a limit on how much the tax can be increased for inflation in a given amount of time; . • Increases in vehicle registration taxes (a k.a. license tab fees); • Trunk highway bonding, provided the Legislature implements reasonable restrictions on the amount of debt service the state will incur and provided the Legislature appropriates funding to assist with local costs related to projects funded with trunk highway bonds; • General obligation bonding for local roads and bridges, particularly for roads of regional significance and to assist with local cost participation requirements pertaining to trunk highway projects; • Sales tax exemptions for state and local transportation construction projects; and • New local funding tools, such as local option sales tax authority or authority to establish street improvement districts; and BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF that this Council defines a comprehensive and balanced transportation funding package as an initiative that permanently increases dedicated funding for state and local road and transit systems in Greater Minnesota and the Metropolitan Area. ADOPTED by the • / 1.1: City Council on PAYROLL DATE: February 1, 2008 Period Ending Date: January 26, 2008 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER • TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT ACCT# $26,261.53 9995.2034 $13,296.16 9995.2240 $3,827.13 9995.2242 NAME DESCRIPTION WITH. TAX Employee Contribution - Federal Tax ACCOUNT Employee Contribution - Soc. Security Employee Contribution - Medicare $43,384.82 Sub -Total - Employee Contribution $13,296.16 9995.2240 Employer Contribution - Social Security $3,827.13 9995.2242 Employer Contribution - Medicare Per Journal Entries Fica $ 26,592.32 $17,123.29 Sub -Total - Employer Contribution Medicare $ 7,654.26 Withholding $ 26,261.53 $60,508.11 Grand Total -Withholding Tax Account Total $ 50,508.11 $11,182.00 9995.2035 MN DEPT OF REVENUE State Tax $ 11,182.00 $17,075.43 9995.2241 PERA Employee Contribution - Pension Plan $20,446.12 9995.2241 Employer Contribution - Pension Plan $37,521.55 Sub -Total - PERA $15_86 9995.2243 PERA -DCP Employee Contribution - Pension Plan $15.86 9995.2241 Employer Contribution - Pension Plan Pera $ 37,537.41 $31.72 Sub - Total - DCP DCP $ 15.86 $37,553.27 GRAND TOTAL -PERA Total $ 37,553.27 Finance Director Approval J Difference $0.00 $0.00 $0.00 R55APPYRV CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Date 01/23/2008 - CkDate Type Check# Vendor Name Amount 01/2312008 PK 147017 ' 118738 ARROWHEAD SCIENTIFIC INC 205.01 01/23/2008 PK 147018 105161 HUTCHINSON UTILITIES 151,917.89 01/2312008 PK 147019 103099 HUTCHINSON, CITY OF 843.11 01/23/2008 PK 1 1470201 102205 R.J.L. TRANSFER 1,328.75 154,294.76 Account Nu # 154,294.76 • • I �J • • R55APPYRV CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Dates 01/30/2008 - Ck Date Type Check # Vendor Name Amount 01130/2008 PK 147021 121036 CNH CAPITAL AMERICA LLC 14,768.08 01/30/2008 PK 147022 102698 DEVRIES, RANDY 238.67 01130/2008 PK 147023 104277 DRIVER & VEHICLE SERVICES 207.00 01/30/2008 PK 147024 102526 G & K SERVICES 29.82 01/30/2008 PK 147025 102059 GEMPLER'S INC 80.00 01/30/2008 PK 147026 1025301 HUTCHINSON CO -OP 99,999.00 01/30/2008 PK 147027 HUTCHINSON TELEPHONE CO 1.20 01/30/2008 PK 147028 HUTCHINSON, CITY OF 186,862.25 01/30/2008 PK 147029 MCLEOD COOP POWER ASSN 384.99 01/30/2008 PK 147030 D1223517301 MCLEOD COUNTY ATTORNEY 396.07 0113012008 PK 147031 MEDICA 101,415.26 01/30/'2008 PK 147032 MINNESOTA GREEN EXPO 595.00 01/30/2006 PK 147033 MN PIE 150.00 01/30/2008 PK 147034 102033 NADA APPRAISAL GUIDES 140.00 01/30/2008 PK 147035 101903 POPP, JIM 467.13 01/3012008 PK 147036 121176 REINER ENTERPRISES, INC 559.56 0113 0/2 0 0 8 PK 147037 120514 SPRINT 3,240.19 01/30/2008 PK 147038 123779 STANDARD INSURANCE COMPANY, TH 918.30 01/30/2008 PK 147039 102744 STATE OF MINNESOTA 198.00 01/30/2008 PK 1470401 122895 TEWS TRUCKING INC. 1,190.95 01/30/2008 PK 147041 125367 US IDENTIFICATION MANUAL 187.50 0113012008 PK 147042 108598 WAL -MART COMMUNITY 107.22 412,136.19 Account Num 412,136.19 Void Amou Payment T, Check Payi Check Pay Check Payi Check Pap Check Payi Check Payi Check Pap Check Pap Check Pap Check Pap Check Pap Check Payi Check Payi Check Payi Check Pay Check Pap Check Payi Check Payi Check Payi Check Pap Check Pap Check Pap 412136.2 412136.2 R55APPYRV I CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Data 02/06/2008 - Ck Date TypE Check # Vendor Name Amount 02/06/2008 PK 147043 ' 108765 ALEXANDRIA TECHNICAL COLLEGE 200.00 02/06/2008 PK 147044 101919 AMERICAN FAMILY INS CO. 102.78 02/06/2008 PK 147045 123959 BOND TRUST SERVICES CORPORATIO 450.00 02/06/2008 PK 1470461 123959 BOND TRUST SERVICES CORPORATIO 450.00 02/06/2008 PK 147047 123959 BOND TRUST SERVICES CORPORATIO 450.00 02/0612008 PK 147048 124847 DIRECT PLASTICS GROUP 30,735.88 02/06/2008 PK 1 147049 120656 EVEN TEMP BUILDERS 1,500.00 02/06/2006 PK 147050 103743 GE CAPITAL 38.62 02/06/2008 PK 147051 101872 H.A.R.T. 487.71 02/06/2008 PK 147052 102961 HRA 2,730.00 02/0612008 PK 147053 102 UTCHINSON CONVENTION & VISITO 4,848.03 02/0612008 PK 147054 102635 HUTCHINSON, CITY-OF - - _723_83 02/06/2008 PK 147055 101873 ICMA RETIREMENT TRUST 4,151.92 02/06/2008 PK 147056 101876 ING LIFE & ANN CO. 1,475.00 02/06/2008 PK 147057 102489 MCLEOD COUNTY COURT ADMINISTRA 550.00 02/06/2008 PK 147058 102786 MEEKER COUNTY TREASURER 55.00 02/06/2008 PK 147059 102449 MINNESOTA CHILD SUPPORT PAYMEN 636.44 02/06/2008 PK 147060 125377 MN DNR LICENSE CENTER 51.00 02/06/2008 PK 147061 122610 MN DNR WATERS 9,054.76 02/06/2008 PK 147062 103133 MN SECTION CSWEA 55.00 02/06/2008 PK 147063 101914 NCPERS LIFE INS. 620.00 02/06/2008 PK 147064 1 101 875 ORCHARD TRUST COMPANY, LLC 300,00 02/06/2008 PK 147065 121176 REINER ENTERPRISES, INC 687.84 0210612008 PK 147066 123802 TARGET BANK 43.65 60,447.46 Account Nui # 60,447.46 L -A • • r 1 �J L L I R55APPYRV CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Dal 02/12/2008 - Ck Date Type Check # Vendor Name Amount 02/1212008 PK 147067 ' 102759 AARP 110.00 02/12/2008 PK 147068 102126 ACE HARDWARE 1,855.58 02112/2008 PK 147069 122891 ADVANCED ENGINEERING & ENVIRON 3,000.00 02/122008 PK 147070 101827 AG SYSTEMS 298.46 02112/2008 PK 147071 122030 ALPHA WIRELESS 1,167.40 0211212008 PK 147072 124950 AMERICAN MESSAGING 246.27 02/12/2008 PK 147073 122653 AMERICAN WATER WORKS ASSOC- 65.00 02/12/2008 PK 147074 1D2430 AMERIPRIDE LINEN & APPAREL 412.22 02/12/2008 PK 147075 102768 AMUNDSON, PATSY 10.00 02112/2008 PK 147076 101943 ANALYTICAL PRODUCTS GROUP 344 OD 02/12/2008 PK 147077 124869 ANDERSON, SHARON 24.75 02/12/2008 PK 147078 105204 ARCTIC GLACIER PREMIUM ICE INC 142.04 0211212D08 PK 147079 111041 ARROW TERMINAL LLC 297.63 0211212008 PK 147080 102817 ASCAP 225.00 02/12/2008 PK 147081 104971 ASHBURN, DAWN 75.00 02112/2008 PK 147082 124747 AUTO VALUE - GLENCOE 346.87 02112/2008 PK 147083 105021 AUTO VALUE - NEW ULM 32.05 02/12/2008 PK 147084 104077 B & C PLUMBING & HEATING INC 1,407.73 02/1212008 PK 147085 102480 B. W. WELDING 105.00 0 211 212 0 0 8 PK 147086 101926 BARR ENGINEERING CO 10,205.51 0 211 212 0 0 8 PK 147087 101848 BEACON ATHLETICS 1,111.83 02/1212008 PK 147088 102367 BELLBOY CORP 4,308.83 0211212008 PK 147089 101916 BERNICK COMPANIES 604.50 02/1212008 PK 147090 122642 BIOCYCLE 74.00 02112/2008 PK 147091 121592 BLAKE, SHARON 50.00 02/12/2008 PK 147D92 125398 BLUE BOOK 36.95 02/12/2008 PK 1470931 122927 BOB AHLGREN ELECTRIC, INC. 2,000.00 02/12/2008 PK 147094 101987 BRANDON TIRE CO 1,478.61 02/12/2008 PK 147095 103349 BRANDT GARMENT LETTERING 503.82 02/12/2008 PK 147096 124141 BREYER, TREVOR 42.00 02/12/2008 PK 147097 122919 BRYAN STREICH TRUCKING 2,106.07 02/12/2008 PK 147098 121089 BUSHMAN, RAQUEL 585.00 02/1212008 PK 147099 102136 BUSINESSWARE SOLUTIONS 3,984.24 02/12/2008 PK 147100 124971 C & J TECHNOLOGY INC 196.88 02J12/2008 PK 1 1471011 102456 C & L DISTRIBUTING 35,577.55 02/12/2008 PK 147102 104512 CALIFORNIA CONTRACTORS SUPPLIE 401.76 02/12/2008 PK 147103 104391 CENTRAL HYDRAULICS 24.17 02112/2008 PK 147104 102143 CENTRAL LANDSCAPE SUPPLY 152.94 02/12/2008 PK 147105 102253 CENTRAL MCGOWAN 664.12 02/12/2008 PK 147106 121469 CENTRAL MINNESOTA GARAGE DOOR, 609.00 02/12/2008 PK 147107 124878 COMDATA CORPORATION 1,228.47 0211212008 PK 147108 122592 COMMISSIONER OF TRANSPORTATION 50.00 02/1 212 00 8 PK 1 1471091 102048 CONTINENTAL RESEARCH CORP 107.84 02/12/2008 PK '1471101 124033 CORBY, CAITLIN 140.00 02/1212008 PK 1471111 121750 CORNERSTONE CONTRACTING 235.00 02!1212008 PK 147112 121750 CORNERSTONE CONTRACTING 550,00 02/12/2008 PK 1471131 117879 CORNWELL TOOLS 77.59 02/12/2008 PK 1471141 102484 CORPORATE EXPRESS 817.98 02/12/2008 PK 147115 125386 CORRIGAN, SHEA 4200 . 02/12/2008 PK 147116 125385 CORVUSO MEAT PROCESSING 700.00 0211212008 PK 147117 125437 CPAM 200.00 02/1212008 PK 147118 120933 CRABTREE COMPANIES, INC. 3,365.19 02/1212008 PK 147119 121640 CREEKSIDE SOILS 155.72 02/12/2008 PK 147120 102050 CROW RIVER AUTO & TRUCK REPAIR 733.55 02/1212008 PK 147121 102289 CROW RIVER GLASS & SIGNS 931.98 02/12/2008 PK 1471221 123966 CROW RIVER OFFICALS ASSN 3,420.00 02/12/2008 PK 147123 102220 CROW RIVER PRESS INC 130.07 02/1212008 PK 147124 102121 CROW RIVER VET HOSPITAL PA 469.28 02/12/2008 PK 147125 103815 CRYSTEEL TRUCK EQUIP 114.34 02/1212DOB PK 147126 102186 CULLIGAN WATER COND 37.28 02/12/2008 PK 147127 105158 CXT INC 241.86 02112/2008 PK 147128 119458 DAVE'S PALLET SERVICE 2,403.00 02/12/2008 PK 147129 102488 DAY DISTRIBUTING 3,949.07 02/12/2008 PK 1 147130 122633 DEPT OF EMPLOYMENT & ECONOMIC 2,848.47 02/12/2D08 PK 147131 102698 DEVRIES, RANDY 214.42 02/12/2008 PK 147132 124605 DI -MAR CONSTRUCTION INC 35,36D.15 02/12/2008 PK 147133 121697 DIMLER, KYLE 44527 02/12/2008 PK 147134 103793 OLT SOLUTIONS 3,068.63 02112/2008 PK 147135 102710 DOMINO'S PIZZA 45.71 02/12/2DD8 PK 147136 104OB4 DONOHUE &ASSOCIATES 327.05 02112/2008 PK 1471371 102776 DORSEY 8 WHITNEY 656.25 02/12/2008 PK 1 147138 102275 DPC INDUSTRIES INC 6,952.55 02/1212008 PK 147139 113181 DROP -N-GO SHIPPING, INC 65.59 02/12/2008 PK 147140 102647 DYNA SYSTEMS 778.35 02/12/2008 PK 147141 102324 EARL F. ANDERSEN, INC 235.43 02/122008 PK 147142 104415 EARTH TECH 51,735.27 02/12/2008 PK 147143 102726 ECOLAB PEST ELIM 174.67 02/1712008 PK 147144 102354 ECONO FOODS 293.98 02/12/2008 PK 1471451 102471 ELECTRIC PUMP 2,100.23 02/12/2008 PK 147146 102356 ELECTRO WATCHMAN 1,187.56 02112/2008 PK 147147 111010 ENVIRONMENTAL RESOURCE ASSOC 143.11 02/12/2008 PK 147148 117533 ESRI 6,304.89 02/1212008 PK 147149 120767 EXNER, KENT 496.15 021122008 PK 147150 110034 EXTREME BEVERAGE LLC 192.00 021122008 PK 147151 102223 FARWRITE EQUIPMENT 3,979.00 02/12/2008 PK 147152 104137 FASTENAL COMPANY 78.38 02/12/2008 PK 1471531 105371 FENSKE, BRUCE 114.99 02/12/2008 PK 147154 122844 FOREST EDGE WINERY 180.00 02/12/2008 PK 147155 111199 FORKLIFTS OF MINNESOTA, INC 427.48 02/12/2008 PK 147156 102526 G & K SERVICES 672.67 02/12/2008 PK 147157 102700 G.A.THOMPSON CO. 696.42 02/12/2008 PK 147158 122611 GARTNER REFRIGERATION & MFG, 1 23,703.12 02/12/2008 PK 147159 120284 DAVIN, OLSON & WINTERS, LTD 3,100.00 02/122008 PK 147160 103340 GEB ELECTRICAL INC 355.00 02/12/2008 PK 1 1471611 105554 GENERAL SAFETY EQUIPMENT 191,347.00 02/12/2008 PK 147162 125387 GERTGEN, JENNY 18.00 02/1212008 PK 147163 105159 GOODPOINTE TECHNOLOGY 5,670.00 02/12/2008 PK 147164 102522 GOPHER SIGN CO 99.90 02/12/2008 PK 147165 125438 GRAFF, JANELLE 7.14 02/12/2008 PK 1471661 105562 GRANIT BRONZ 165.08 • • • n LJ u 0 02112/2008 PK 147167 125389 GREENMAN TECHNOLOGIES OF MN 830.29 02/12/2008 PK 147168 122907 GRIDOR CONSTRUCTION 68,824.00 02112/2008 PK 147169 101874 GRIGGS & COOPER & CO 19,876.98 02/122008 PK 147170 125388 GUSTAFSON, SADIE 4200 . 02/1212008 PK 147171 102529 HACH COMPANY 986.56 02/12/2008 PK 147172 108659 HALL, JANICE 5.00 02/122008 PK 147173 102813 HAMMOND, MICHELLE 21.13 02/12/2008 PK 147174 102451 IRANSEN DIST OF SLEEPY EYE 1,382.50 02/12/2008 PK 147175 102089 HANSEN GRAVEL 205.13 02/12/2008 PK 147176 109799 HARRIS SERVICE 1,29433 02/12/2008 PK 147177 102412 HAWKINS INC 272.50 0 211 22 0 0 8 PK 147178 102546 HCVN -TV 24,827.12 02/12/2008 PK 147179 103240 HEMMAH, KATHY 76.22 02/1212008 PK 147180 116866 HEWLETT - PACKARD CO 494.16 02/12/2008 PK 147181 124585 HIGHWAY TECHNOLOGIES 197,26 02112/2008 PK 147182 1025181 HILLYARD / HUTCHINSON 1,628.04 02/12/2008 PK 147183 123081 HJERPE CONTRACTING 227.50 02/12/2008 PK 147184 118685 HOKANSON, DONALD 2,500.00 02/1212008 PK 147185 114928 HOLTTOURS 475.00 02/1212008 PK 147186 111066 HOTSY EQUIPMENT OF MINNESOTA 139.33 02/12/2008 PK 147187 102961 HRA 2,698.00 02/122008 PK 147188 102139 HUTCHINSON AREA CHAMBER OF COM 50.00 02/12/2008 PK 147189 102319 HUTCHINSON AREA HEALTH CARE 1,268.50 02/12/2008 PK 1 147190 122063 HUTCHINSON AREA HEALTH CARE 5,328.00 02/1212008 PK 147191 102530 HUTCHINSON CO -OP 24,189.93 02/122008 PK 147192 102537 HUTCHINSON LEADER 3,500.63 02/122008 PK 147193 102538 HUTCHINSON MEDICAL CENTER 326.00 02/122008 PK 147194 102540 HUTCHINSON PLUMBING & HEATING 6,866.96 02112/2008 PK 147195 121184 HUTCHINSON PUBLIC SCHOOLS 159.30 02112/2008 PK 147196 102541 HUTCHINSON TELEPHONE CO 7,254.81 02/122008 PK 1471971 105161 HUTCHINSON UTILITIES 145,446.66 02/12/2008 PK 147198 1025431 HUTCHINSON WHOLESALE 349.95 02/122008 PK 147199 102038 HUTCHINSON, CITY OF 185.79 02/12/2008 PK 147200 102038 HUTCHINSON, CITY OF 196,000.00 02/12/2008 PK 147201 102072 HUTCHINSON, CITY OF 28,721.00 02/12/2008 PK 147202 102635 HUTCHINSON, CITY OF 6,996.68 02/12/2008 PK 147203 103246 HUTCHINSON, CITY OF 12,313.67 02/12/2008 PK 147204 105160 HUTCHINSON, CITY OF 24,286.25 02/12/2008 PK 147205 103079 ICE SKATING INSTITUTE 25.00 02/12/2008 PK 147206 102779 1 INDEPENDENT SCHOOL DIST_ #423 1,632.41 02/12/2008 PK 147207 103051 INFRATECH 1,006.02 02/12/2008 PK 147208 117018 INTERNATIONAL CODE COUNCIL INC 44.84 02/12/2008 PK 147209 103520 INTERSTATE BATTERY SYSTEMS OF 600.08 02/122008 PK 147210 102062 JACK'S UNIFORMS & EQUIPMENT 310.77 020212008 PK 147211 108380 JANSICK, DARLA 43.00 02/12/2008 PK 147212 121990 JAY MALONE MOTORS 207.45 02/12J2008 PK 1472131 115855 JEFF MEEHAN SALES INC. 1,282.22 02/12/2008 PK 147214 102208 JEFF'S ELECTRIC 7,093.33 02/12/2008 PK 147215 102554 JERABEK MACHINE SHOP 2.21 02/12/2008 PK 1472161 1 102652 JERRY'S TRANSMISSION SERVICE 12150 02112/2008 PK 1472171 1 102556 JOES SPORT SHOP 198.42 02/1212008 PK 1472181 1 124607 JOHN T JONES CONSTRUCTION CO 1,105,427.70 02/12/2008 PK 147219 101938 -VOID VOID VOID VOID VOID" 02/12/2008 PK 147220 101938 JOHNSON BROTHERS LIQUOR CO. 31,696.00 02112!2008 PK 147221 125392 JUST, ANDREA 147.00 02/12/2008 PK 147222 102555 JUUL CONTRACTING CO 2,762.00 02/12/2008 PK 147223 102986 KARP RADIO 121.80 02/12/2008 PK 147224 123344 KEEPRS, INC 193.82 02/12/2008 PK 147225 105154 KILIAN, ERIC 100.00 020212008 PK 1472261 119050 KOSKI, KIM 92829 02/1212008 PK 147227 125393 KRUEGER, PAT 25.00 02/1212008 PK 147228 102561 L & P SUPPLY CO 7,961.77 02/12/2008 PK 147229 101946 LAB SAFETY SUPPLY INC 811.56 02/12/2008 PK 147230 101991 LAKES GAS CO. 1,432.02 02/1212008 PK 147231 113892 LANDSCAPE CONCEPTS, INC 213.33 02/12/2008 PK 147232 105525 LAND EQUIPMENT OF NORWOOD 1,036.38 02/1212008 PK 147233 101966 LARSON, QUENTIN 100.00 02/1212008 PK 147234 102563 LEAGUE OF MN CITIES 210.00 02/12/2008 PK 147235 102560 LEAGUE OF MN CITIES -INS TRUST 37,83750 02/12/2008 PK 147236 103795 LITTLE FALLS MACHINE INC 1,682.73 02/12/2008 PK 147237 101984 LOCHER BROTHERS INC 21,728.33 02/12/2008 PK 147238 125394 LOKENSGARD, THOMAS 189.00 02/12/2008 PK 147239 125433 LONCORICH- FRANK, STEFANIE 220.00 02/12/2008 PK 147240 102566 LTP ENTERPRISES 34.93 0211212008 PK 1472411 121463 LYNDE & MCLEOD INC 330.00 0211212008 PK 147242 102571 MACQUEEN EQUIP INC 520.06 02/12/2008 PK 147243 123417 MADINA HOSPITALITY GROUP LLC 150.00 0 211 212 0 0 8 PK 147244 125395 MARTIN, SHERI 75.00 02/12/2008 PK 147245 125439 MCA 40.00 02/1212008 PK 147246 104789 MCGRAW -HILL CONSTRUCTION 69.D0 02/12/2008 PK 147247 12D468 MCLEOD COUNTY CHIEFS POLICE AS 100.00 02/12/2008 PK 147248 102489 MCLEOD COUNTY COURT ADMINISTRA 332.00 02112/2008 PK 1 1472491 103046 MCLEOD COUNTY RECORDER 270.00 02/1212008 PK 147250 102410 MCLEOD COUNTY TREASURER 14.00 02/12/2008 PK 147251 118072 MCLEOD COUNTY TREASURER 246.00 02112/2008 PK 147252 103783 MCLEOD PUBLISHING INC 135.00 02/12/2008 PK 147253 102064 MCRAITH, JOHN 2,172.06 02/12/2008 PK 147254 112400 MENARDS - HUTCHINSON 171.51 02/12/2008 PK 147255 105442 MENARDS INC 738.87 02/12/2008 PK 147256 104875 MESERB 2,015.56 02/12/2008 PK 1472571 104034 MESSNER, KEITH 11.00 02/12/2008 PK 147258 101840 MEYER LABORATORY, INC 407.10 02/12/2008 PK 147259 125406 MILLER, LEE 269.58 02/1212008 PK 147260 102575 MINI BIFF 75.82 02/1212008 PK 147261 119858 MINNEAPOLIS FINANCE DEPARTMENT 41.00 02/12/2008 PK 147262 102332 MINNESOTA ASSN OF CEMETERIES 184,00 02/12/2008 PK 147263 102668 MINNESOTA CHAPTER IAAI 225.00 02/12/2008 PK 147264 122616 MINNESOTA CHIEFS OF POLICE 730.00 0211211008 PK 147265 1 102449 MINNESOTA CHILD SUPPORT PAYMEN 223.93 02/12/2008 PK 147266 101947 MINNESOTA DEPT OF LABOR & INDU 140.40 02/12/2008 PK 147267 102582 MINNESOTA ELEVATOR INC 590.00 0 211 212 0 0 8 PK 147268 115585 MINNESOTA JAYCEES 105.00 02/12/2008 PK 147269 124148 MINNESOTA MAILING SOLUTIONS 1,095.00 0211212008 PK 147270 120800 MINNESOTA POLLUTION CONTROL AG 270.00 • • • • 02/12/2008 PK 147271 120800 MINNESOTA POLLUTION CONTROL AS 270.00 02/122008 PK 147272 103504 MINNESOTA RURAL WATER ASSN 150.00 02)12/2008 PK 147273 105157 MINNESOTA SHREDDING 290.72 021122008 PK 147274 103084 MINNESOTA SOCIETY OF ARBORICUL 40.00 02/122008 PK 147275 102583 MINNESOTA VALLEY TESTING LAB 2,452.40 02/1212008 PK 147276 122610 MN DEPT OF NATURAL RESOURCES 1,500.00 02/12/2008 PK 147277 121160 MN VAC 6813 0 211 212 0 0 8 PK 1 147278 124133 MODERN TOWING 74.55 02/1212008 PK 147279 125441 MPFF PAC FUND 55.00 02/1 22 0 0 8 PK 147280 120302 MUCHOW, CHAD 9.08 02/1212008 PK 147281 104988 NAGEL, JOSEPH 59.05 02/12120O8 PK 147282 118643 NAPA AUTO PARTS 197.07 02/12/2008 PK 147283 110363 NASH FINCH COMPANY 1,058.39 02/122008 PK 147284 125443 NATIONAL HIGHWAY INSTITUTE 4DO OD 02/122008 PK 147285 125434 NEID- POKORNOWSKI, JENNIFER 200.00 02/122008 PK 147286 122031 NORTH CENTRAL LABORATORIES 445.59 02/122008 PK 147287 114919 NORTH SHORE ANALYTICAL INC 125.00 02/12/2008 PK 147288 118653 NORTHERN BALANCE & SCALE 139.00 02/122008 PK 147289 103014 NORTHERN BUSINESS PRODUCTS 51526 02/122008 PK 147290 112162 NORTHERN SAFETY CO., INC 114.34 02/1212008 PK 147291 102591 NORTHERN STATES SUPPLY INC 642.70 02/122008 PK 147292 122214 O'REILLY AUTO PARTS 413.21 02/12/2008 PK 147293 125435 OESCA NATIONAL 2008 637.50 02/12/2008 PK 147294 122948 OFFICE DEPOT 14.02 02/12/2DO8 PK 147295 119358 OFFICE OF ENTERPRISE TECHNOLOG 190.15 02112)2008 PK 147296 102592 OLSON'S LOCKSMITH 558.75 02/122008 PK 147297 124097 OUT OF THE WOODS CONSULTING 2,000. DO 021122008 PK 147298 125401 PALUBESKIE, AMANDA 56.00 02/12/2008 PK 1 1472991 108859 PARTS ASSOCIATES INC 339.39 021122008 PK 147300 125034 PETERSEN, DAREL 85.00 02!1212008 PK 147301 101853 PHILLIPS WINE & SPIRITS 38,125 43 02/122008 PK 147302 125402 PIERSON, SANDY 75.00 021122008 PK 147303 123311 PIONEER PRODUCTS INC 394.78 02/122008 PK 147304 124047 POLICE CENTRAL, INC. 4,995.00 021122008 PK 147305 102445 POSTMASTER 1,330.00 021122008 PK 1473D6 120474 PRIDE SOLUTIONS, INC 186.09 02/12/2008 PK 147307 124438 PROFESSIONAL WATER TECHNOLOGIE 5,110.00 0211212008 PK 147308 102615 PUBLIC EMPLOYEES 4,025.85 02/122008 PK 147309 102598 QUADE ELECTRIC 173.27 02/122008 PK 147310 108861 QUADE'S INC 5,000.00 02/122008 PK 147311 102212 QUALITY FLOW SYSTEMS 2,160.31 02/12/2008 PK 147312 123778 QUALITY SALES & SERVICE, INC 83.18 02/12/2008 PK 147313 102052 QUALITY WINE & SPIRITS CO. 18,313.98 02/12/2008 PK 1473141 102604 R & R SPECIALTIES INC 203.49 02/12/2008 PK 147315 113326 RAININ INSTRUMENT, LLC 290.79 02/122008 PK 147316 124356 REFLECTIVE APPAREL FACTORY INC 260.45 02/1212008 PK 147317 116435 REGION V EMERGENCY MGMT ASSN 15.00 02/122008 PK 147318 125403 REMME, DEAN 200.00 021122008 PK 147319 121677 RUCKS, CAMERON D. 1,510.70 02/122008 PK 147320 119208 RUNKE, DOREEN 320.00 0 211 212 0 0 8 PK 147321 102225 RUNNING'S SUPPLY 400.38 02/12/2008 PK 1473221 1024361 SARA LEE FOOD SERVICES 1,317.96 02/1212008 PK 147323 125444 SAYRE, RYAN 12.25 02112/2008 PK 147324 102606 SCHMELING OIL CO 24,632.04 02/12/2008 PK 147325 101940 SCHNOBRICH, MARK 100.00 02/12/2008 PK 147326 104702 SCHREINER, VICKI 75.00 02/12/2008 PK 147327 123071 SCHWARZE, MALCOLM 84.00 02/1212008 PK 147328 109801 SCOTT'S WINDOW CLEANING SERVIC 63.90 0211212008 PK 147329 101892 SEH 641.00 02/12/2006 PK 1 147330 115821 SEPPELT, MILES 248 44 02/12/2008 PK 147331 101910 SHARE CORP 170.27 02112/2008 PK 147332 102719 SHAW, KAREN 125.00 02112/2008 PK 147333 111450 SHELLENBARGER, VIRGENE 41.00 02/12/2008 PK 147334 102609 SHOPKO 80,33 02/12/2008 PK 147335 125322 SIG SAUER INC 449.00 02/12/2008 PK 147336 125407 SITZ, ALYSSA 94.50 02/12/2008 PK 147337 102611 SORENSEN'S SALES & RENTALS 127.43 02/1212008 PK 147338 103967 SOTA 1,625.00 02112/2008 PK 147339 120514 SPRINT 64.33 02/12/2008 PK 147340 124357 ST. CLOUD TRUCK SALES 101.04 02112/2008 PK 147341 102747 ST. JOSEPH'S EQUIPMENT INC 200.11 02/12/2008 PK 147342 102612 STANDARD PRINTING 50.75 02/12/2008 PK 147343 11099D STARKE, MELISSA 170.28 02/12/2008 PK 1 1473441 118862 STRATEGIC EQUIPMENT 711.26 02/12/2008 PK 147345 103094 SUBWAY WEST 797.94 02/12/2008 PK 147346 102659 TEK MECHANICAL 102.03 02/12/2GD8 PK 147347 122895 TEWS TRUCKING INC. 962.16 0211212DD8 PK 147348 103870 THOMSON WEST 918.39 02/12/2008 PK 147349 125410 THORSON, RYAN 42.00 02/1212008 PK 147350 119472 TRAILBLAZER TRANSIT 450.00 02/12/2008 PK 147351 120205 TRANSPORTATION SAFETY APPAREL 114.98 02/12/2008 PK 1 1473521 102620 TRI COUNTY WATER 332.71 02/1212008 PK 147353 102619 TWO WAY COMMUNICATIONS INC 769.86 02/12/2008 PK 147354 102623 UNIFORMS UNLIMITED 87.65 02112/2008 PK 147355 102624 UNITED BUILDING CENTERS 648.33 02/12/2008 PK 147356 102625 UNITED LABORATORIES 560.88 02/12/2008 PK 147357 119701 UNUM LIFE INS COMPANY OF AMERI 3,341.13 02/12/2008 PK 147358 103210 USA BLUE BOOK 746.10 02112/2008 PK 147359 124019 USPS- HASLER 2,236.85 02/12/2008 PK 1 1473601 102419 VALLEY SALES OF HUTCHINSON 298.60 02/12/2008 PK 147361 125050 VALUATION GROUP INC 5,300.00 02/12/2008 PK 147362 101974 VIKING BEER 13,835.63 02/12/2008 PK 147363 102132 VIKING COCA COLA 508.50 02/12/2008 PK 147364 102630 VIKING SIGNS 5325 02/12/2008 PK 147365 103930 VURV EXPRESS 1,76577 02/12/2008 PK 147366 105064 WASTE MANAGEMENT- SPRUCE RIDGE 417.11 02/12/2008 PK 147367 102929 WEIS, MARK 287.53 02/12/2008 PK 1 1473681 102641 WELDERS SUPPLY CO 7.59 02/12/2008 PK 147369 103452 WINE COMPANY, THE 204.00 02/12/2008 PK 147370 102452 WINE MERCHANTS INC 1,878.45 02/12/2008 PK 147371 125445 WYNDHAM PALM SPRINGS 957.15 02/12/2008 PK 147372 102632 XEROX CORP 1,484.17 2,435,213.04 Account Num • • 2,435,213704 • •