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cp01-22-2008 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 22, 2008 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Rev. Brian Brosz, Congregational UCC Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF JANUARY 8, 2008 Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS I. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM DECEMBER 3, 2007 2. PLANNING COMMISSION MINUTES OF DECEMBER 18, 2007 3. JOINT PLANNING BOARD MINUTES FROM NOVEMBER 21, 2007 • 4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY BOARD MINUTES FROM DECEMBER 18, 2007 5. CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2007 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR DECEMBER 2007 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13340 - RESOLUTION FOR PURCHASE (POLICE DEPARTMENT SQUAD CAR AND BIODIESEL) 2. RESOLUTION NO. 13341 - RESOLUTION AUTHORIZING CITY OF HUTCHINSON MEMBERSHIP TO HUTCHINSON AREA CHAMBER OF COMMERCE 3. RESOLUTION NO. 13342 -RESOLUTION AUTHORIZING TRANSFER OF EXCESS BOND FUND AND FIRE TRUCK FUNDING FROM 2007 GENERAL FUND TO CAPITAL PROJECTS FUND FOR FIRE TRUCK PURCHASE (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION TO REZONE PROPERTY FROM R -1 TO I -1 REQUESTED BY ECONOMIC DEVELOPMENT LOCATED AT 765 RAILROAD STREET SE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13336 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 08-0492 FOR FEBRUARY 12, 2008) is 2. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF GOEBEL'S SECOND ADDITION SUBMITTED BY HUTCHINSON ECONOMIC DEVELOPMENT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13337) CITY COUNCIL AGENDA —JANUARY 22, 2008 (d) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR VFW POST 906 • LADIES AUXILIARY ON FEBRUARY 23, 2008, AT THE VFW POST 906 (e) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2008 PAVEMENT MANAGEMENT PROGRAM PHASE (f) CONSIDERATION FOR APPROVAL OF AMENDMENT TO CONSULTING SERVICES AGREEMENT WITH DON ROECKER RELATED TO WASTEWATER TREATMENT FACILITY FEDERAL FUNDING REQUEST (g) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR KIM KOSKI, WASTEWATER DEPARTMENT, FOR OPS TRAINING IN NEW MEXICO FROM FEBRUARY 4 — 8, 2008 (h) CONSIDERATION FOR APPROVAL OF 2007 PAY EQUITY REPORT (i) REAPPOINTMENT OF JACK SANDBERG TO THE PIONEERLAND LIBRARY SYSTEM BOARD TO DECEMBER 2010 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION OF MCLEOD COUNTY ASSESSOR'S ACTIVITIES AND CONSIDERATION FOR • APPROVAL OF 2008 ASSESSMENT AGREEMENT Action — Motion to reject — Motion to approve 91 (a) CONSIDERATION FOR APPROVAL OF 2008 PERFORMANCE INCREASE UNIFORM IMPLEMENTATION DATE AND CONSIDERATION OF AMENDMENT TO CITY POLICY NO. 3.08 Action — Motion to reject — Motion to approve (b) DISCUSSION OF HUTCHINSON CITY ORDINANCE 72.06 — TRUCK PARKING RESTRICTIONS — MAYOR STEVE COOK Action — Motion to reject — Motion to approve 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ITEMS FOR TRUNK HIGHWAY 15 & COUNTY ROAD 12 ROUNDABOUT PROJECT (ACCESS AGREEMENT, LETTER OF SUPPORT AND COUNTY DITCH PETITION) Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF 2008 HOUSING COMMUNITY DEVELOPMENT PLAN Action — Motion to reject — Motion to approve 0(c) CONSIDERATION FOR APPROVAL OF POSITION RECLASSIFICATION 2 CITY COUNCIL AGENDA —JANUARY 22, 2008 Action — Motion to reject — Motion to approve • (d) CONSIDERATION FOR APPROVAL OF PUBLIC WORKS REORGANIZATION Action — Motion to reject — Motion to approve (e) CONSIDERATION FOR APPROVAL OF SETTING JOINT CITY COUNCIL AND PLANNING COMMISSION WORKSHOP TO DISCUSS IMPLEMENTATION OF HWY 7 CORRIDOR STUDY RECOMMENDATIONS Action — Motion to reject — Motion to approve (f) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC MEETING FOR MCLEOD FOR TOMORROW ON FEBRUARY 7, 2008, FROM 7:00 — 9:00 P.M. IN THE COUNTY COMMISSIONERS' ROOM AT THE MCLEOD COUNTY COURTHOUSE Action — Motion to reject t- Motion to approve 11. MISCELLANEOUS 12. ADJOURN • 0 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 8, 2008 CALL TO ORDER — 5:30 P.M. Mayor Cook c t e meeting to order. Members present were Casey Stotts, Bill Arndt and Jim Haugen. Member absent was Kay Peterson. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Brian Brosz, Congregational UCC Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS Julie Neubarth, 20732 Belle Lake Road, owner of Landscape Concepts on Hwy 15, presented before the Council. Ms. Neubarth appeared on behalf of 15 business owners on Hwy 15/North High Drive. Ms. Neubarth read a letter on behalf of the business owners who are opposed to the construction of the proposed roundabout at North High Drive/Hwy 15 without having road access to their businesses. The group is in favor of a controlled access intersection as compared to a roundabout. The group is asking for support from the City Council in their opposition to the proposed roundabout. Kent Exner, City Engineer, noted that staff and MwDOT are aware of the group's concerns. Staff is working with a property owner to build access to Hwy 15 through Michael Court. Mr. Exner explained the analyses completed for the roundabout versus a control signal intersection. Discussion was held in regard to the cost comparison between signal lights versus a roundabout, but Mr. Exner stated that regardless of the cost comparison, a roundabout intersection configuration was determined to be the proper traffic control mechanism by Mn/DOT through an extensive process that examined existing traffic counts, future traffic • projections, turning movements, safety considerations and access impacts to adjacent properties. Mr. Exner explained that the variable between the two options is the property acquisition that is required for turning lanes and widening of the hiway for a turn signal intersection. Mr. Exner noted that due to funding issues, this roundabout project could possibly be delayed, however staff is confident that it will still happen. Mr. Exner spoke about the obstacles if the project were done in halves. Kent Exner noted that the intent is that at the next Council meeting staff will have a document of some sort outlining the access road area for the local businesses. Gary Hotovec, Hotovec Auction Center, presented before the Council. Mr. Hotovec noted that at one of the open houses he was concerned with the engineer's lack of response for the need of access for emergency services. Mr. Hotovec also questioned who is allowed local access to the temporary access road. He doesn't want his out -of -town customers to not be able to use the temporary access. Bill Corby, Chamber of Commerce, presented before the Council. Mr. Corby expressed his support of the businesses along the construction route and pressed for an access road to the local businesses during the project. Bruce Neubarth, 20732 Belle Lake Road, presented before the Council. Mr. Neubarth expressed concerns of having construction on both Hwy 7 and Hwy 15 in the same year. Mr. Neuharth also noted that he feels no facts and figures have been presented as related to traffic counts and costs. Tom Callier, business owner on Hwy 15, presented before the Council. Mr. Callier asked for the reason why the highway cannot be left open during the project. Kent Exner, City Engineer, responded with the cost - effectiveness and safety issues of doing the project in halves. Butch Hausladen, B &B Sports - Hwy 15, presented before the Council. Mr. Hausladen noted his concerns with having construction in the city for two years on Hwy 7 and now a third year with construction on Hwy • 15. He pleaded for the Council's help in putting a stop to the construction of a roundabout. 5. MINUTES 45(0 CITY COUNCIL MINUTES —JANUARY 8, 2008 (a) REGULAR MEETING OF DECEMBER 27, 2007 • Motion by Haugen, second by Stotts, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2007 2. BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2007 3. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR NOVEMBER 2007 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13335 —RESOLUTION FOR PURCHASE (VOICE RECORDING EQUIPMENT AND BIODIESEL) 2. ORDINANCE NO. 08-0490 —AN ORDINANCE REZONING PROPERTY LOCATED AT 897 HWY 15 SOUTH FROM R -3 TO C-4 REQUESTED BY STEVE GASSER OF VIVID IMAGE (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 08 -0491 — AN ORDINANCE REZONING PROPERTY FROM C -3 TO R -2 IN BLOCK 33, SOUTH HALF HUTCHINSON, REQUESTED BY FAITH LUTHERAN CHURCH, 335 MAIN STREET SOUTH (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF SOLICITOR'S LICENSE FOR KEVIN MESSNER DBA CORNERSTONE CONTRACTING (d) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR THE HUTCHINSON ROTARY FOUNDATION ON APRIL 25, 2008 AT THE HUTCHINSON EVENT CENTER (e) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR ST, JOHN'S COUNCIL 4797 KNIGHTS OF COLUMBUS AUXILIARY ON FEBRUARY 29, 2008, AT THE NATIONAL GUARD ARMORY (f) CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE RENEWAL FOR LORETTA CLAYBURN, DBA MASSAGE THERAPY BY THE WOODS (g) CONSIDERATION FOR APPROVAL OF 2008 LEASE AGREEMENT FOR EVERGREEN SENIOR DINING (h) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR LENNY RUTLEDGE, BUILDING OFFICIAL, TO ATTEND THE INTERNATIONAL CODE COUNCIL HEARINGS IN PALM SPRING, CALIFORNIA, FROM FEBRUARY 18 — 24, 2008 (i) CONSIDERATION FOR APPROVAL OF 2008 FEE AGREEMENT WITH GAVIN, OLSON & WINTERS, LTD. FOR ATTORNEY SERVICES 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(b)3, 6(g), and 6(i) were pulled for separate action. • Motion by Stotts, second by Haugen, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. SC�� CITY COUNCIL MINUTES —JANUARY 8, 2008 Item 6(b)3 had further discussion. Council Member Arndt questioned the location of the rezoning. Rebecca Bowers, Planning/Zoning/Building Director, noted that the rezoning is for the entire block where the church currently sits. Motion by Haugen, second by Arndt, to approve Item 6(b)3. Motion carried unanimously. Item 6(g) had further discussion. Mayor Cook asked what some of the service numbers were for those meals that were prepared for non - residents. Due to the high number of non - resident meals, Mayor Cook suggested seeking contributions from those communities from where the non - residents are coming from. Rebecca Bowers noted that staff has contacted the cities from which the residents are coming from and have only received interest from the City of Glencoe. Motion by Stotts, second by Arndt, to approve Item 6(g). Motion carried unanimously. Item 6(i) had further discussion. Mayor Cook noted that the flat fee agreement allows for up to 40 hours per month and asked Marc Sebora how many hours the firm actually spends on services. Marc Sebora noted that '/a of the time, the firm exceeds the 40 hours, however doesn't charge us for those excess hours. Motion by Arndt, second by Stotts, to approve Item 6(i). Motion carried unanimously. 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS, REQUESTS AND PETITIONS 0 (a) CONSIDERATION FOR APPROVAL OF REVISING RESOLUTION NO. 13292 — RESOLUTION ESTABLISHING A POLICY AND GUIDELINES FOR THE USE OF ELECTRONIC COMMUNICATIONS BETWEEN CITY COUNCIL MEMBERS Council Member Stotts noted that the revised Resolution deletes any reference to other commissions and only refers to the City Council. Mayor Cook suggested an alternative to the guidelines that require all communications going through the City Administrator to be revised to allow Council Members to email directly to directors with questions, and then copying the City Administrator. The expectation would not be that the director would have to respond immediately. If a Council Member would have a task request of a staff member, those should go through the City Administrator. If staff would have any issues with the number of communications received, they should inform the City Administrator. Gary Plotz, City Administrator, noted that he hasn't received much, if any, communication from other boards and commissions. Motion by Stotts, second by Haugen, to approve revised Resolution No. 13292 as proposed by Council Member Stotts. An evaluation will be held in a few months to see how it is working. Mayor Cook noted that he feels that the sentence that states "Council Members are encouraeed not to communicate with the public via electronic means during a public meeting ". Mayor Cook would like for that to read "Council Members will not communicate with the public... . Stotts agreed to amend his motion to include this revised language. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF MOSQUITO MANAGEMENT CONTRACT WITH CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the basis of the mosquito control program originates from the American Public Works Associations' Public Works Management Practices Manual. Mr. Olson explained the mosquito life cycle. A study was completed in 2006 which identified the wetlands and breeding sites. Based on the larvae counts, it was determined that the adult treatments were effective. The goal of the program is to reduce the population of nuisance mosquitoes. Part of the strategy for control includes barrier controls at various parks throughout the city. Mr. Olson further explained the chemical and physical controls used in the program. The total cost for the program in 2007 was approximately $2.50 per resident. The total cost proposed for 2008 is projected at �Co�-) CITY COUNCIL MINUTES —JANUARY 8, 2008 $3.17 per resident (a 17% increase) which is mainly due to fuel price increases and technology enhancements. If the contract is paid prior to April 15, 2008, a 5% savings is in effect. Staff • recommendation is to use a scheduled, integrated treatment of both adults and larvae, conduct periodic reviews of the program and adopt a three -year contract. Council Member Arndt noted that he has concerns that if it is a dry season, spraying isn't necessary. However, with entering into a contract, spraying would occur regardless. Mr. Olson noted that an at -demand structure could be set up, however it is at a higher cost than a structured program. Discussion was also held regarding conducting the rogram in- house, versus contractual. Mayor Cook noted that he would like to see the program move towards only spraying as needed. Council Member Haugen also noted that he would like to see the cost comparison to an on -demand program. Mayor Cook suggested having a contracted amount and the remaining be at- demand. Motion by Stotts, second by Arndt, to approve entering into a one -year contract with the integrated program, including the adult study. Motion carved unanimously. 10. NEW BUSINESS (a) DISCUSSION OF HUTCHINSON CITY ORDINANCE 72.06 — TRUCK PARKING RESTRICTIONS — MAYOR STEVE COOK Mayor Cook noted that included in the Council packet were sample ordinances from other cities that regulate truck parking. All of the ordinances do not allow truck parking on city streets, however only two cities do not allow truck parking in residential areas. John Olson stated that the main issue from his viewpoint is the parking of trailers on residential streets. Mayor Cook noted that the issue that should be discussed is the parking of trucks on private property. Mayor Cook suggested no commercial vehicles over 10,000 lbs. can be parked on city streets except for loading/unloading and no idling allowed on private property. Gary Plotz noted that he had received a complaint from a resident who had concerns with a truck idling on private property in a residential neighborhood. These limitations are only restrictive to residential neighborhoods and not commercial/industrial zones. Council Member Haugen noted he is in favor of protecting the residential neighborhoods. Motion by Stotts, second by Arndt, to table this item until January 22, 2008. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL VISIONING SESSION Gary Plotz, City Administrator, noted that a visioning session is held annually amongst the Council. Some of the topics that could be discussed include sett ing budgetary items early, prioritizing some objectives (including a ranking system), discussing a process of gettingjpublic input into the process, reviewing efforts by other communities of their visiomnglgoal setting/public involvement and reviewing past visioning outcomes. Mayor Cook suggested having one meeting to discuss the first two items (setting parameters and prioritizing). He suggested using information from the focus groups and the goals set for the City Administrator. Mr. Plotz also mentioned that a meeting would like to be held with the state legislators before the state legislative session begins. Motion by Stotts, second by Haugen, to approve setting City Council visioning session for January 29, 2008, from 9:00 a.m. to 1:00 p.m. and a meeting with the legislators from 1:00 p.m. to 2:00 p.m. Motion carried unanimously. MISCELLANEOUS Bill Arndt — Council Member Arndt noted that he had received a concerned call about loud noise being CITY COUNCIL MINUTES —JANUARY 8, 2008 conducted in a residential area due to the HUC plasma burner. This item will be discussed at the joint meeting with HUC on Thursday, January 10, 2008. Gary Plotz — Mr. Plotz noted that at the next Council meeting, the County Assessor will be present at the meeting to explain how the County is assessing commercial properties. Kent Exner — Mr. Exner distributed literature on roundabouts. Additionally, Mayor Cook asked Mr. Exner to review extending the temporary road access to the south from Michael Court and assessing the feasibility. Mayor Cook — Mayor Cook noted the feedlot expansion requested by Skyview Dairy that sits in the joint planning area. Rebecca Bowers, Planning/Zoning/Buil Director, noted that Skyview Dairy is regvesting an ordinance change to allow for more animal units to their feedlot. General discussion was held regarding concerns and comments of the city. 12. ADJOURN Motion by Arndt, second by Stotts, to adjourn at 8:15 p.m. Motion carried unanimously. • r� U �3 Ccz�) MINUTES • Parks, Recreation & Community Education Advisory Board December 3, 2007 Members present were: Deane Dietel, Kirk Kesel, Lora Muilenburg, Mike Retterath and Keith Kamrath. Dolf Moon, Mary Haugen and Karen McKay were also present. The meeting was called to order at 5:15 pm. A motion was made by Lora Muilenburg and seconded by Deane Dietel to approve the minutes dated October 1 2007. The board unanimously agreed. OLD BUSINESS Tour - The Board toured completed park projects in October. A tour in the spring and fall will give the Board an opportunity to see the progress in the parks. NEW BUSINESS Dam Update - Dolf told the Board that a lot of work has been done on the dam. The project is about a week behind. The rock portion of the dam should be complete around the middle of December; work will then be done until next spring. The placement of the three to four diameter boulders is yet to be determined, they will create the rapids. The Department of Natural • Resources will be checking the water flow. The bridge height is at the 100 year flood stage. Girl Scout and Eheim Parks will be reconstructed next year. Underpass - The bituminous and turf are complete and the top soil is seeded at the Highway 7 W underpass site. The railing and landscaping will be installed in the spring. The underpass is 14 feet wide and 12 feet high. 2008 Park & Recreation Budget - The net increase for 2008 is $61,500 which includes a full time person to be hired in July. Dolf told the Board that they will be looking for a person with a horticulture certificate to help with the care of the additional trees, shrubs and landscaping incurred with the Highway 7 Project. Aquatic Center Discussion - The Mayor and City Council appointed a group to study a half penny sales tax and projects that could benefit from such funds. He also issued a challenge to move forward with the pool proposal provided it would not impact homeowner's taxes. There were two pool referendums before it passed and the pool was opened in '86. Funds included $400,000 from the sale of the Old Armory. The same architects that designed the original pool developed the pool concept plan in 2000. At that time, the estimate to renovate the pool was $1.6 million; it could possibly be $2 million by now. The concept plan includes updating existing equipment and adding water features (slides 11 (QC0' 1 MINUTES • PRCE Advisory Board December 3, 2007 Page two Aquatic Center Discussion Cont and fountains) and a zero depth area. The attendance at the pool has dropped significantly. A survey of school age children indicated that the kids wanted a upgraded facility. Deane suggested the pool facility have a roof over it. Dolf stated that expense and usage could be factors in that suggestion. Silver Lake renovated their pool with funding from private donations. Crystal's pool needed updates, the city had $600,000 and citizens voted yes for a levy of $15 /year for a $100,000 home. Options to finance the pool renovation will be discussed at the January meeting. Looking to the future with the expected increase in the population of the city and with the age of the current pool facilities and equipment, Dolf told the board that now is the time to look at upgrades. Fifth Avenue Rail Trestle — A structural engineer was hired to review the trestle bridge. It was determined that none of the support legs should be removed due to the condition of the current bridge. ADJOURNEMENT The meeting was adjourned at 6:36 pm by a motion made by Mike Retterath and seconded by Kirk Kosel. The board unanimously agreed. klm • (o Cad MINUTES . HUTCHINSON PLANNING COMMISSION Tuesday, December 18, 2007 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m. with the following members present: Christie Rock, Chris Kovacic, John Lofdahl, Jim Haugen, Mike Flaata, Farid Currimbhoy and Chairman Otteson. Absent: None Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer and Bonnie Baumetz, Planning Coordinator 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated November 20, 2007 Ms.Rock moved to approve the consent agenda as submitted. Seconded by Mr. Kovacic. The consent agenda was approved unanimously 4. PUBLIC HEARINGS 0 a) PRESENTATION BY LANDFORM AND CONSIDERATION OF THE HWY 7 CORRIDOR STUDY AND SMALL AREA PLAN Chairman Otteson opened the hearing at 5:35 p.m. with the reading of publication #7631 as published in the Hutchinson Leader on December 6, 2007. Ms. Bowers introduced the Landform consulting team and explained the resolutions to be acted on by the Planning Commission and City Council. She reported on the process to get to the public hearing. Ms. Zierke commented on the study and area plans. She stated the presentation would be similar to the last open house. She explained the study corridor area. There were five focuses on the study. She stated the study area is the gateway to the downtown. The focus for the study was the Hwy 7 and 15 intersection. As they worked on the study, they included the Bluff street area also. Ms. Krall commented on the land use portion of the study. She stated the focus must be on connectivity and pedestrian safety. She suggested zoning for the future and commented on current zoning and outdated descriptions. She commented on the zones which do not have permitted uses. Regarding connectivity Ms. Krall reflected on future trail locations. She stated the Hwy 7 and Hwy 15 intersection accesses are challenging • issues. Options for uses in the area were presented. There were options coCc>a Minutes Planning Commission — December 18, 2007 Page 2 for mixed uses and contemporary uses. The MNDOT approved access to . the NW comer allows for some types of development. The N.E. comer access is more challenging. She then commented on possible development in the Bluff Street area. The projected use and zones in the study are visions for the future as the properties are available. The mixed use option for the Bluff Street area was presented. This plan mixed commercial and residential uses. Ms. Krall stated the next step is for the City Council to approve the study and update the comprehensive plan. Landform recommends to immediately do a commercial study and adopt guidelines on the river overlay district. Mr. Kovacic thanked Landform for their insight. Mr. Flaata had questions regarding the present uses and how the plan affects them. Ms. Krall stated this is a long range vision which may be over a number of years. The plan is a vision to show how the comments from the public open house meetings were used. Mr. Lofdahl commented on the Maxfield Study and the costs per sq. ft. reported in the plan. Discussion followed reminding the Commissioners the study is a direction for the next 10, 15 to 20 years. Of critical concern, is the Hwy 7 to downtown intersection. Discussion followed on the Sorensen site. There was also discussion on the active industrial uses in commercial areas and pedestrian safety at Hwy 7 and Hwy 15 intersection. • Discussion followed on MNDot raising the speed limit on Hwy 7. Mr. Exner stated the regional engineers will most likely increase the limit. Ms. Krall would encourage keeping the traffic slower. Mr. Larry Sorensen, Sorensen's Sales and Rentals. 305 Bluff St. N.E., asked where the businesses will go if this plan is followed. Ms. Krall commented on the visioning process which could take for the next 20 years. Ms. Krall explained the study is not to make the present businesses disappear. It depends on what the property owners have the opportunity to do in the future. This is just a vision for the future. Discussion followed on the vision for the future as properties become available and for the City to be prepared for the future. Planning must be done piece by piece slowly to anticipate where you want land use to go in the future. Ms. Zierke stated this is only a recommendation for future development. Ms. Bowers read comments from a letter by Andy Manthei of JBL Companies, representing Bob Homick, property owner on the N.W. corner of Hwys 7 and 15, and the best uses for the site. He commented on access concerns and would like assistance in getting more access to the property. Ms. Bowers explained MNDot purchased the access rights to the property. Mr. Exner commented on the fact MNDot purchased the access rights from the property owner. • Mr. Currimbhoy made a motion to close the hearing. Seconded by Ms. Rock the hearing closed at 6:33 p.m. Mr. Lofdahl made a motion to -0 CC,) Minutes Planning Commission — December 18, 2007 Page 3 recommend approval of the plan and study. Seconded by Mr. Kovacic, the motion carried unanimously. Ms. Bowers stated this item will be placed on the City Council regular agenda at their meeting held December 27, 2007, in the Council Chambers at 5:30 p.m. b) REZONE PROPERTY AT 897 HWY 15 SOUTH FROM R -3 TO C-4, REQUESTED BY STEVE GASSER FOR VIVID IMAGE Chairman Otteson opened the hearing at 6:35 p.m. with the reading of publication #7631 as published in the Hutchinson Leader on December 6, 2007. Ms. Bowers commented on the request to rezone and explained the current zoning and the proposed zoning. She commented on discussions with the applicant for the best process being to rezone to C-4. She pointed out the present uses along Hwy 15 S. Staff have no concerns over the site and would recommend approval with the following conditions in the resolution. 1. The rezoning would be consistent with the intent of the Comprehensive Plan and Zoning Ordinance, due to its location on Highway 15, adjacent C-4 zoning, surrounding commercial guiding and the commercial nature of the area. 2. The properties are proposed to be used as offioe/professional property and are adjacent to commercial uses. Rezoning would allow the proposed use to conform with the C-4 district. 3. The use of the property shall comply with the standards of the C-4 district. 4. Sign permits are required for changes in the signage on the property. Mr. Haugen made a motion to dose the hearing. Seconded by Mr. Currimbhoy the hearing closed at 6:38 p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen, the motion carried unanimously. Ms. Bowers stated this item will be placed on the City Council consent agenda at their meeting held December 27, 2007 in the Council Chambers at 5:30 p.m. c) PRELIMINARY AND FINAL PLAT OF YUREK'S POND VIEW ADDITION LOCATED IN THE ISLAND VEIW HEIGHTS DEVELOPMENT SUBMITTED BY MILAN YUREK AND KENNETH STEVENS Chairman Otteson opened the hearing at 6:39 p.m. with the reading of publication #7631 as published in the Hutchinson Leader on December 6, 2007. Ms. Bowers stated this is cleaning up the past platting and moving the property line. She explained it makes sense to fix the issues of the easement area. The new plat will be two lots instead of two lot and an • outlot. Staff recommends approval with the following recommendations: Minutes Planning Commission — December 18, 2007 Page 4 1. All existing drainage and utility easements must be maintained as • previously platted. 2. The applicants are responsible for recording the final plat and associated recording fees. There was discussion on the stages of the development. Mr. Exner commented on the process in place to inventory the ponds in the City. Mr. Flaata made a motion to close the hearing. Seconded by Ms. Rock the hearing closed at 6:46 p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Lofdahl, the motion carried unanimously. Ms. Otteson stated this item will be placed on the City Council consent agenda at their meeting held December 27, 2007 in the Council Chambers at 5:30 p.m. d) REZONE PROPERTY FROM C -3 TO R -2 IN BLOCK 33, SOUTH HALF HUTCHINSON, REQUESTED BY FAITH LUTHERAN CHURCH, 335 MAIN STREET SOUTH Chairman Otteson opened the hearing at 6;46 p.m. with the reading of publication #7631 as published in the Hutchinson Leader on December 6, 2007. Ms. Bowers commented on the rezoning request and the use presently . not being allowed in a commercial district. R -2 conditionally permits churches. There is possible future expansion and this is the first step in the process. The church is working on their long term plans. This area is guided in the comp plan for residential and the rezoning would make sense for the request. Staff would recommend approval with the following conditions: 1. The rezoning would be consistent with the intent of the Comprehensive Plan and Zoning Ordinance and is adjacent to R -2 zoning. 2. The rezoning is necessary to allow for future expansion as churches are no longer permitted uses in the C -3 zoning district. Rezoning the property to R -2 will allow the church to apply for a conditional use permit for a planned expansion. 3. The rezoning action does not include other applications and approvals that are required by the Zoning Ordinance, such as the conditional use permit, site plan, platting and vacation of alley that are required prior to additions to present building, as required by the Zoning Ordinance. Additional conditions may be required in order to satisfy the specific standards during the review of future applications. Randy Redman, stated the Hope Center will be used for church use now and if the expansion happens it will be demolished. It will no longer be a rental property. When asked what was the timeline, Mr. Redman stated if the with congregational approval they would begin in March or April. ln(a)D-, Minutes Planning Commission — December 18, 2007 Page 5 • Mr. Haugen made a motion to close the hearing. Seconded by Mr. Kovacic the hearing closed at 6:51 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Lofdahl, the motion carried unanimously. Ms. Otteson stated this item will be placed on the City Council consent agenda at their meeting held December 27, 2007 in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS 6. OLD BUSINESS a) DISCUSSION OF THE CONDITIONAL USE PERMIT ORDINANCE AMENDMENT AND PDD REQUIREMENTS Ms. Bowers reminded the Planning Commission regarding the changes to the ordinance recommended at the November meeting. She reported the City Council had concerns regarding some of the ordinance and they wanted the Planning Commission to review the changes to be comfortable with the items to be deleted. The Planning Commission reviewed the PDD section of the present ordinance. • Discussion followed on the changes proposed. 7. COMMUNICATION FROM STAFF Ms. Bowers stated she is preparing a Work Plan for next year. The plan will be mainly amending the ordinance. The focus will be on the Hwy 7 and 15 intersection. 8. ADJOURNMENT There being no further business the meeting adjourned at 7:10 p.m. • (P C a>;it, MINUTES HUTCHINSON AREA JOINT PLANNING BOARD Wednesday, November 21, 2007 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present: Tom Wirt, Lary Karg, Grant Knutson, Robert Anderson, Jim Lauer and Chairman Arndt. Absent: Also present: Larry Gasow, McLeod County Zoning Administrator, Rebecca Bowers, City Planning Director, Marc Sebora, City Attorney, Marc Telecky, McLeod County Assistant Zoning Administrator and Roger Berggren, McLeod County Environmental Services 2. APPROVAL OF MINUTES a) Consideration of Minutes dated September 19, 2007. Mr. Wirt made a motion to approve the minutes of September 19, 2007. Seconded by Mr. Knutson. The motion carried unanimously. 3. PUBLIC HEARINGS • a) ONE LOT PRELIMINARY PLAT OF RAETHER ADDITION SUBMITTED BY KON AND DIANE SORENSON LOCATED IN SECTION 29, HUTCHINSON TOWNSHIP Chairman Arndt opened the hearing at 5:35 p.m. with the reading of publication #7624 published in the Hutchinson Leader on Thursday, November 8, 2007. Mr. Telecky stated the request is for a one lot preliminary plat located in Hutchinson Township. The proposed lot will be 3.65 acres. The property is zoned Agricultural. There is an existing building site on the property which will be split into 2 parcels. He commented on the criteria for higher density development in the agricultural district of more than one dwelling per quarter -quarter section on difficult to farm has been determined by the approval of the sketch plan approved on June 20, 2007. The plat indicates the potential of future subdividing once annexed into Hutchinson. There is an existing field approach which would need to be upgraded by the McLeod County Highway Engineer for a driveway. Mr. Telecky stated staff recommends approval based on the criteria to plat. This parcel is considered difficult to farm and is located within one mile of the municipal boundary. 0 1p Cad 3 Minutes Joint Planning Board — November 21, 2007 Page 2 The applicant was not present and there was discussion whether or not to • table this item. There was discussion on the plat indicating soil borings for septic locations. The lot to be platted is in the same quarter - quarter section as the main property. The wetland areas were discussed at the sketch plan level and borings were turned in. Jeff Jensen, neighboring property owner, asked if the property had been sold. Staff reported they understand there is a buyer. Mr. Wirt moved to close the hearing. Seconded by Chairman Arndt. The hearing closed at 5:45 p.m. Mr. Wirt made a motion to approve the request with staff recommendations. Seconded by Mr. Knutson the motion carried unanimously. This item will be forwarded to the County Board and placed on their consent agenda, December 6, 2007. 4. NEW BUSINESS None 5. OLD BUSINESS None • 6. COMMUNICATION FROM STAFF Mr. Gasow gave background on Mr. Luthens request to expand his dairy herd. Mr. Berggren and Mr. Luthens have discussed options of possibly revising the Joint Planning Ordinance. They also discussed if the Luthens operation was intentionally included in the Joint Planning Area. Mr. Knutson stated he was in Lynn Township at the time the Joint Planning Area was decided and stated they did not intentionally draw the line to include Luthens property. Mr. Luthens said he had 1,600 animal units when the Joint Planning Area and Ordinance was approved. Mr. Anderson said the Joint Planning Area should be reduced to exclude prime agriculture land. Mr. Knutson stated the language in the ordinance was to discourage new feed lots. It was not a plan to restrict existing uses. He said Luthens was grandfathered -in. Mr. Lauer questioned whether the ordinance would grandfather -in any expansion. He understood that it would not allow expansion. There was discussion on what "grandfathered -in" meant. Atty. Sebora said he would need more information. However, it is reasonable that Mr. Luthens is allowed the existing number and the expansion is another • use. He mentioned the impact on other feed lots. Atty. Sebora stated there needs to be the same limits on all expansions and other MPCA requirements. Minutes Joint Planning Board — November 21, 2007 Page 3 Mr. Luthens feedlot is presently at 1,620 animal units and he wants to expand • to 2,500 animal units. Atty. Sebora recommended more information before action Mr. Berggren explained Mr. Luthens would like to add another 693 milk cows. This equals 970 animal units for a total of 2,590 animal units. He stated the Luthens feed lot was permitted before the Joint Planning ordinances were in place and they had their MPCA permits. He explained the local level cannot approve this large operation and gave background on other feed lots in the Joint Planning Area which are all smaller than Luthens. Mr. Wirt asked if permits can be transferred. Discussion followed on who would be involved in the decision of moving the Joint Planning Area line. The purpose of the Joint Planning Area was discussed. Was it to keep City and County involved with the townships? Mr. Gasow asked if this was part of another feed lot purchase. Mr. Luthens said it is a longer term plan and he is looking at another purchase of a farm in Glencoe. Both options are combined. Mr. Karg asked for more details. Mr. Luthens explained more about the operation. Mr. Knutson asked if Creekside is part of the operation. Discussion followed on the methane digester project. Atty. Sebora directed this item be placed on the next month agenda for • consideration to discuss modifying the ordinance. Mr. Knutson asked Mr. Luthens his timeframe. Mr. Luthens replied he anticipates the Summer of 2008. The permitting process takes time. Mr. Knutson stated he wants to work with them and the business is good for the community. 7. ADJOURNMENT There being no further business the meeting adjourned at 7:05 p.m. • (o CA�Y3 Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, December 18, 2007, 7:00 AM . Minutes 1. CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky Felling, LaVonne Hansen, and Ruth Kimball. Staff Present: Jean Ward and Judy Flemming. 2. MINUTES OF THE HRA BOARD MEETING ON NOVEMBER 20, 2007 Becky Felling moved to approve the Minutes as written. Ruth Kimball seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. LaVonne Hansen moved to approve the Financials Reports, Ruth Kimball seconded and the motion carried unanimously. 4. PARK TOWERS a. Jean Ward updated the Board on the Park Towers Energy Challenge. b. Jean also reviewed with the Board the construction time table for the renovation project. Becky Felling moved to execute the A/E Contract. LaVonne Hansen seconded and the motion carried unanimously. c. Jean also reviewed with the Board the PHAS report on the vacant unit turnaround time. 5. REVIEW OF PERSONNEL POLICY Jean Ward reviewed the personnel policy with the Board. She is still working on some areas yet. • 6. RFP FOR REALTOR SERVICES TO SELL HRA/SCHOOL CONSTRUCTION HOUSE Jean Ward reviewed with the Board the RFP for realtor services. LaVonne Hansen moved to send out the RFP for realtor services to sell the HRA/School construction house. Ruth Kimball seconded and the motion carved unanimously. 7. COMMUNICATIONS a. Review of foreclosure.com's listing of foreclosures in Hutchinson. b. Jean Ward reviewed the GNU-IF Development Progress Survey with the Board. c. Jean also reviewed the 2008 Housing Community Development Plan that she plans on submitting to the City Council in January. • �Uyl There being no other business, Chairman Casey Stotts declared the meeting adjourned. by Jean Ward, HRA Executive Director Becky Fg4ing, Secretary /Treasurer C� December 18, 2007 Minutes Page 1 of 1 \ l (D Co.)'A -- CIT __ - - - -- - _- OF HUTCHINSO FI NANCIAL -_ - CIAL REPORT j , _. -]PRE 2007 ' DECEM ER PRELlM/NARY 2006 2007 2007' 2007 20071 DECEMBER ' REVENU E REPORT- G ENERAL DECEMBER! DECEMBER, YEAR TO ADOPTED BALANCE PERCENTAGE 1 _ YTD I MONTH DATE ACTUAL BUDGET! R USED TAXES _ _ _ 3 , 478,296-03 1,7 161 73 3 3,800,665 00 _ 3 11,694.68 91.80% ,LICENSES - _ _ _ _ _ _ 4 3,1_5147 ( 43369.39 _ 48,40000 5,03061 89.61 %, I PERMITS AND FEES 498, 41,522.16 313221.20 320,700.0_ 7,478.80 _ 97.67% ! F� 1 S ER VI CES AEVENUE 2_ 09,456. 1 383 393.1 49,07 68,000.00 - 3 ? 21_30 1.2 7 1 6 70,0 00 00 1 (4 48 68 73 _ 1 3043 .% REIMB _ 295, 74,9 44.45 407,587.90 29 1 6.00 S11 901 140.48 °k T RANSFE RS _ I� 1,627,082.30 _ 4 14 3.00 1,2 90,327.05 1, 673,100.00 _ 382,772.95 77.12% SURC BLDG PERM 772-55 (1 308 65) _ 215.40 - 500.00 284.60 TOTAL _ - 10 906,006 82 3,712 4 44.84 1 9,967,288.52 10,726,244 00 - 758,955.48' 92.92% - _ _ - -- - - - -- 2007 C_ ITY OF _ HUTC _REPORT I DECEMBER _ _ _ 2006_ _ 2007 2007 2007 2007 DECEMBER EXPENSE REPOR - GENERAL DECE DECEMBER ! YEAR TO ADOPTED _ BALANCE ERCENTAGE REMAINING USED! ATE ACTUAL 001 MAY 8 CI TY COUNCIL _ 5 5,423.5 3 _ 3,836.24 _ 71,381.7 - 60,198.00 (11 183.73)_ 118.58% 002 CITYA DMINI S TRAT O R 296,39992 26350.87 342842.53 341,142.00 (1700.53) 100.50% 1705539 720.00 2,375.00 X 006 ASS ICLE - - ( 2 47, 09 16287941- 2 5188500 251,840001- - - -(10 (45 5. 00 /° )1 100.09% D04 FINA NCE DEPART 470,147 35 44 791.35 548 584,932 00 _ 36 93.76 007 LEGAL - _ _ 1 1 8 ,41 1.47 188,119.76 201,734.00 _ _13,614.24 1 _ 93.25 %' 00 PLAN 160,730.35 12,7 54.31 166,125.24 178,910.001 12,784.76 92.85% - 94 6 - - 009 INFO RMATI ON S E RVI CES 231,348 89 '. _ 18 7 47 248 136.78 260,503 00 12,366.22 95.25 % 110 _POLI DEP ARTMENT 2 ,74 4, 8 32 2_25 298 20 209 2,919,593 00 _ _ 40,308.81 _ 98,62% 115 EMER MANAG 9,599 19 - - 1,204.79 _ 25 148.04 19,000 00 _ _ j6 148.04)4 132.36% � 116 SAF COM _ _ _ 17,716 02 655 O6 - 19 360.71 20,375 00 _ _ _ 1 014 29 95.02% 120 FIRE DEPA RT_MENT__ 4 27 - 16 429 988.73 434,510.00 4,521.27 _ 98.96% 1 130 P ROTECT IV E IN S PECT IONS _ 218,985 05 20,947 233 247.57 r _ 26 7,359 00 34 A3 87.24% 150 ENG 501,050. 40 465 7 09.5 4 607,21800 141 508.46 76.70 % j 152 S &ALLEYS 1,1 54,098.51 13 6_490.60 _1474538.2 1268,242.00' (206296.22) 116.27% _ CITY HA LL B 142,231.49 8,880.12 _ 124 785.28 155,499.00 1_ _ 30,7 80.25% 201 PA A D_M_ INIST 188,359 _ 15,282.27 196,472]0 2 __ 6,084.30 97.00 %: - - _ 68 83779 DD _8) , 2_02 RECRE 1 203,333 06 12 574 94 230 (22 270.0 110.71 % 240.08 207,970 00 _ 203 SEN IOR CITIZEN CENTER_ _ 86,711 59 5 754.31 _ 81 24 3.90 59,3 00 (21 90) 136.78% ' -_ ARENA 7 85, 2 26.67 103, _ _ 92 84 836 9 88. 13 009.32 95-65% - 20 PARK _ ,5 - _ (5 40_9.87) 100.65% !,206 REC REATIO N BUILDING &POO 12Q_ - 5,614.94 125,455.00 134,450.00 _ 8,995.00 93.31% 207 EVE CENTER 232,793.41 _ _ 14,496. 226,97 234,410.00 7,430.08 96.83% 20� 8 EVE BUILDI 19,530.78 _ 1,405.49 10, 946.79 1 5,053.21 68.42% 2_50 LIB _ _ 153,476 58 1,708.39 167 313.73 _ 175,634 00 8 95.26% L 301 _CE METERY 155,31536 763912 121 509.82 142,76000 21,25o 18 85.11% it 31 DEBT SERVICE 162, 523 79 _ 25,000 000 25 000 00 0.00 °k -- - - -- - - - - - -- 320 AIRPORT _ 93,326 91 7 810 11 4 - 107 659.49 103,01700 _ _ (4,842.4_9 104.51% 350 UNALLOCATED G EXP 7 77,096. 21 (69,702.39)1_ 617,599.69 718,950.00 101,350.31 85.90% _ - T _ _ -__ 10 203 763.38 7 1 10 490,416.04 :10,726,244.00 _ _ 23 97.80% • (D Cad �� I 2007 C ITY OF HUT FINA REPORT DECEMBER - - REV REPORT _G E PREU AL MIN ARY� 2008 2007_ _ 2007 2007 2007 PRELIMINARY: ' AXES -- _ -- NE R - 4 78,296 3e DE 3, 4889 0.2 -BU DGET - 3.800, - REM � __ 9 U 80 °/°� �. _ ERCENTAGE � _ 43,151.4 _ - 200.48 4 3,369.39 _ 4 _ 5,0 89.61 %_ PE RMITS AND FEES 498,12 10 41 522.18 313 221 .20 320,7 00 7 4 78.8 0 97.67 % - FI NES & P FOR INTERG REVE NUE 2 1 96 1,747.12 1 ,628 7 1,3 8 3 . 3 15. 1 2 71,378 .24 1 237 605. _ 1 , 6 90,312.0 0 3 52 706.30 1 73.22' CHARGE FO R SERVICES 1 E M B URSE MENTS _ _ 29 9,456.97 _ _ 5 ,540 80 74 94 4.45 193 .71 �_ _ 21,301 _ 29 117 451.90 140.48 70,000.0 _ 4 8,698. 73 4 ) _ /° .S -BL PER MITS 2.55 P0 1 290 1, 308.65)' 215_40 1 - 673, 2 30 00� - -(38 28 4.60) 77.12 %° TRAN SFERS 1,827,08 0.00 °k T OTAL 1 3,_7 9,967,288.52 Q7 1 U26,244.00 758,955.48 - - 92.92% - i - - - DEC - 2006 200 2007 2007 2007 DECEMBER EXPENSEREPOR - GENERAL D ECEMBE R DECEMBE YEA TO ADOPTED BALANCE ERCENTAGE SUMMARI MON TH D ATE ACTUAL - BUDGE REMAINING USED Gene Govt J 1 813, 763 28 152,106.77 - -- i Pu blic Safet _ _ _ 3 85 264,2 St reets &A 1 655,14 24 17 428 Parks 8 Recr eatio n 2 436,840 911 _ 1 350.40 Mis _- 870,42312 __- 61892.25 TOTAL_ 10 717 227 .58 • 954,473.37 2,038,95800 84484.63 _ _95.86% 587 0 29.24 366 837 00 _ 73 807 .76 97.98% W.24 7.76 _ 1,875 46 0 00 _ (64 103.45% 283 4 06.49 2, 304,022 00 20 615.51 1 99.11% 725 259.16 846,967 00 121 707.82 85.63% 490,4 iQ726_ ,_244.00 235 827.96 _ 97.80% (p Cal )S • CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 17- Jan -08 December 31, 2007 • Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount US BANK FHLB 4.10% 11/3/2004 11/19/2008 375,000.00 Smith Barney FHLMC med 5.53% 9/24/2007 9/25/2014 300,000.00 step up Smith Barney FHLB C 4.50% 1/7/2004 7/3012009 300,000.00 Smith Barney FHLB C 4.500% 4/28/2005 10/2812008 750,000.00 Smith Barney FHLB C 5.010% 4/26/2005 4/26/2010 270,000.00 Smith Barney FHLB C 5.500% 5121/2007 4/512012 300,000.00 Smith Barney FHLM -C 5.000% 11[7/2007 11/21/2012 300,000.00 Smith Barney FHLM -C 5.000% 12/12/2007 12/12/2014 500,000.00 Edward Jones FNMA 5.00% 12/12/2007 12/1212012 500,000.00 Wachovia FHLB 5.00% 5122/2003 6/12/2013 300,000.00 Wachovia FHLB 5.00% 12/12/2007 12/12/2017 300,000.00 • Wachovia FHLB 5.000% 6/26/2003 06/26/13 400,000.00 Wachovia FHLB 4.000% 7/16/2003 7116/2013 200,000.00 Wachovia FHLB step 5.000% 11/26/2007 11/26/2014 625,000.00 step up Wachovia FHMA 5.000% 12/19/07 12/19/17 200,000.00 Wachovia FHLB = step u{ 5.000% 11/29/07 11/15/17 300,000.00 Wachovia FHLB = step uI 6.000% 06/29/07 06/27114 500,000.00 step up First Minnesota certficateofDeposit 5.180% 02/20/07 03/13/08 400,000.00 First Minnesota CertlficateofDeposit 4.760% 11/21/07 01/21/07 750,000.00 Mid Minnesota Cefffi teofDepoan 5.100% 10/26/07 11/13/08 500,000.00 First Minnesota CartlrbateofDeposit 4.950% 10/31/07 01/15/09 500,000.00 $8,570,000.00 • RESOLUTION NO. 13340 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR 2 — 2008 Ford Crown $43,638 Replacement Central Yes Denny Heckers Ford Victoria Police Interc. Garage Mercury - Monticello State Contract W e following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 7,502 gal Biodiesel MnDot, County & City vehicle use HATS YES Schmeling Oil Date Approved: January 22, 2008 Motion Made By: g econded By: Resolution submitted for Council action by: Kenneth B. Merrill Finance Director Q (- k • CITY OF HUTCHINSON RESOLUTION NO. 13341 AUTHORIZING CITY OF HUTCHINSON MEMBERSHIP TO HUTCHINSON AREA CHAMBER OF COMMERCE WHEREAS, the Hutchinson City Council wants to promote the City of Hutchinson and, WHEREAS, the Hutchinson Area Chamber of Commerce does promote and advertise the resources and advantages of the City of Hutchinson, and; WHEREAS, the Hutchinson Area Chamber of Commerce has agreed to promote and advertise the resources and advantages for the City of Hutchinson including the all City Departments including the Hutchinson Utilities, Hutchinson EDA, and Liquor Hutch and; WHEREAS, the Hutchinson Area Chamber of Commerce has a fee structure to enable the Hutchinson Area Chamber of Commerce to do said promotion and, NOW THEREFORE, be it resolved by the City Council of the City of Hutchinson approves payment to the Hutchinson Area Chamber of Commerce Adopted by the City Council this 22 day of January 2008. • Steven W. Cook, Mayor ATTEST: Gary D. Plotz City Administrator • (.Qc b) a, CITY OF HUTCHINSON • RESOLUTION NO. 13342 AUTHORIZING TRANSFER OF EXCESS BOND FUND AND FIRE TRUCK FUNDING FROM 2007 GENERAL FUND TO CAPITAL PROJECTS FUND FOR FIRE TRUCK PURCHASE WHEREAS, the Hutchinson City Council has adopted uses of the Excess Bond Fund (fund 9250) including Fire Truck cost; AND WHEREAS, the Hutchinson City Council has adopted use of the 2007 General Fund Money for Purchase of Fire Truck NOW THEREFORE, be it resolved by the City Council of the City of Hutchinson approves the following transfers for purchase of previously award General Fire Truck bid: • From Excess Bond Fund ( 9250) $297,000 • From 2007 General Fund $ 25,000 • AND said transferred be reflected in 2007 city operations. Adopted by the City Council this 22 " day of January 2008. Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator CQ u6)3 • MEMORANDUM DATE: January 16, 2008 for the January 22, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: REZONING OF PROPERTY FROM R -1 TO 1 -1 LOCATED AT 765 RAILROAD STREET S.E. (FORMERLY THE STRITESKY PROPERTY) APPLICANT: Hutchinson EDA Background: The EDA is requesting to rezone a 78 -acre parcel in the industrial park from R -1 (Single Family Residential) to 1 -1 (Light Industrial Park District) for the development of an industrial park. The property was annexed into the city in 2004. All properties annexed into the city are assigned an R -1 (Single Family Residential) zoning designation, as required by the Zoning Ordinance, until the property is rezoned for development in accordance with the Comprehensive Plan. The land use plan in the Comprehensive Plan identifies the property as industrial. Additional information is contained in the attached Planning Commission staff report. • Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their January 15, 2008, meeting. Miles Seppelt, EDA Director, provided background on the plans for the industrial park and described the proposed low impact design. Two nearby property owners (Marc Telecky and Dave Telecky) commented on the proposed industrial park. Comments included concern for the infrastructure costs, impact to existing properties and future plans, and questions on the vacancy rate for industrial properties. Discussion was held on the city's future development plans and cost of the infrastructure to serve the property. Mr. Seppelt provided additional details on the proposed industrial park and provided information on the industrial development market and stated that there is limited industrial park land available. Discussion was also held on the "Energy Park" industrial park name and "Energy Park Drive" street name being duplicates of existing industrial parks. Mr. Dave Telecky discussed an existing access agreement to the property and problems that have occurred due to heavy truck traffic damaging their township road. Mr. Seppelt stated they want to be a good neighbor and would adrimss this issue with the lessee of the EDA property. After concluding discussion, the Commission unanimously recommended approval of the rezoning. Recommendation: The Planning Commission unanimously recommended approval to rezone the property to 1 -1 (Light Industrial Park District), with the findings and conditions in the attached resolution. (D cc) I DIRECTO-RI'S REPORT PLANNING DEPARTMENT To: Hutchinson Plannin Commission From.- Brad Emans., Rolf Moon, Dave Hunstad, Miles Sep pelt, Lee Miller, Jean Ward, Jud Flemmin John Webster, John 01 son, Lenn Rutled K Dialer, Kent Exner, John Paulson, Mark Schnobfich, Marc Sebora, Gar Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Na Rebecca Bowers and Bonnie Baumetz (Persons in attendance at Plannin Staff Meetin (in bold) Date: Januar 7, 2008, for January 15, 2008, Plannin Commission Meetin W Application: Rezone propert from R-1 (Sin Famil Residential) to 1-1 (Li Industrial Park District) located at 765 Railroad. Street S.E. (Stritesk Propert Applicant: Hutchinson EDA The EDA is re to rezone a 78-acre parcel in the in du. tn'al park from R-1 ( Sin g le Famil Residential) to I- I (Li Industrial Park District) for the development of an indus t-n'al park. The propert was annexed into the it in 2004. All properties amexed into the cit are assi an R- 1 ( Sin g le Famil Residential zonin desi as re b the Zom'n Ordinance, until the propert is rezoned for development in accordance with the Comprehensive Plan. The land use plan in the Comprehensive Plan identifies the propert as m'dustfial. Rezoning from R -1 to I -1 EDA/Stritesky property Hutchinson EDA Page 2 • GENERAL INFORMATION Existing Zoning: R -1 (Single Family Residential) Property Location: 765 Railroad Street S.E. (Stritesky Property) Lot Size: 78 acres Existing Land Use: Agricultural Adjacent Land Use: Agricultural and Industrial to the north Comprehensive Land Use Plan: Industrial Zoning History: The property was annexed to the City in 2004. When property is annexed, the Zoning Ordinance assigns the property to the R- 1(Single Family Residential) zoning district. Applicable Regulations: Sections 154.168 and 154.067, City Code . Transportation: There is a proposed plat for the road (Energy Park Drive) to access the property from the north via 5 th Ave. S.E. Analysis and Recommendation: The Hutchinson EDA is proposing an industrial development on the 78 acre parcel. The property was annexed to the city as R -1 (Single family residential). Rezoning the property to I -1 (Light Industrial Park District) would comply with the comprehensive plan and fit the needs of the future industrial development. The EDA is working with John Rodeberg, SEH, for development plans on the property. A one stop shop was held on December 17, 2007, with preliminary ideas on the development of the property. In considering the rezoning request, the Planning Commission should consider the purpose of the Zoning Ordinance and the Comprehensive Plan. The property is guided for industrial use in the Comprehensive Plan. The purpose of the 1 -1 district is to: "create industrial arras that v411 be acceptable within the city and will not adversely affect adjacent business or residential neighborhoods. Industrial establishments should be either: (1) Those whose operations are relatively free from objectionable influences; or (2) Those whose objectionable features will be obviated by design or appropriate devices. " Staff reviewed the rezoning request at the Planning staff meeting on December 27 and recommended rezoning the property from R -I to I -1 to allow future industrial development. During staff review of the subject property, it was discovered that the railroad right of way on the U CC >) Rezoning from R -1 to I -1 EDA/Stritesky property Hutchinson EDA Page 3 • northern end of the property was not annexed into the City with the 2004 annexation of the Stritesky property. Staff is in the process of verifying the status of the railroad right of way and will bring forward future actions as necessary. Staff is recommending approval of the rezoning of the subject property from R -1 to I -1 with the following findings and recommendations: 1. The rezoning would be consistent with the intent of the Comprehensive Plan and Zoning Ordinance, including the industrial land use guiding, adjacent industrial zoning, and the industrial nature of the area. 2. The property is proposed to be developed as industrial use. Rezoning would allow the proposed use to be developed in conformance with the I -1 district. Attached are the draft resolution with findings of fact and the ordinance for the rezoning from R -1 to I -1 for the Planning Commission's review and recommendation. Cc: Miles Seppelt, Hutchinson EDA • • (D CGS 1 RESOLUTION NO. 13336 RESOLUTION APPROVING A REZONING REQUESTED BY HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY • LOCATED AT 765 RAILROAD STREET S.E. Whereas, Hutchinson ED& property owner, has requested approval of a rezoning from R -1 (Single Family Residential) to I -1 (Light Industrial Park District) to allow for future development of an industrial park with the following legal description: Legal Description: The East Half of the Southwest Quarter, Section 5 Township 116 North, Range 29 West, also known as Lot 37 of Auditor's Plat of the West Half of said Section 5, Except all that part of the Northeast Quarter of the Northeast Quarter of the Southwest Quarter of Section 5, Township 116 North, Range 29 West of the 5 s Principal Meridian lying South of the right of way of the Great Northern Railway Company and easterly of a line parallel with the distant 30 feet Westerly from the center line of the Westerly leg of the wye and tail tract of the Great Northern Railway Company as now located and established, said center line being described as follows: beginning at a point in the center line of the main tracks to the Railway of the Great Northern Railway Company as now located and constructed distant 501.4 feet Westerly measured along said center line, from the North and South Quarter line of said Section 5; thence Southeasterly along a 7 degree 30' curve to the right through an angle of 7 degrees 30' a distance of 100 feet to a point; thence Southeasterly along a 12 degree 30' curve to the right through an angle of 78 degrees 45' a distance of 630 feet to a point; thence Southeasterly along a 3 degree 45' curve to the right through an angle of 3 degrees 45' a distance of 100 feet to a point, thence Southerly tangent to said 3 degree 45' curve a distance of 145 feet more or less to the south line of said Northeast Quarter of the Northeast Quarter of the Southwest Quarter of Section 5, and excepting right of way of Great Northern Railway Company 1 0hereas, the Planning Commission held a public hearing on January 15, 2008, on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the rezoning from R -1 (Single Family Residential) to I -1 (Light Industrial Park District) subject to the following findings and conditions: 1. The rezoning would be consistent with the intent of the Comprehensive Plan and Zoning Ordinance, including the industrial land use guiding, adjacent industrial zoning, and the industrial nature of the area. 2. The property is proposed to be developed as industrial use. Rezoning would allow the proposed use to be developed in conformance with the I -1 district. Adopted by the City Council this 22° day of January, 2008. ATTEST: � ary D. Plotz ty Administrator Steven W. Cook Mayor La C C) PUBLICATION NO. ORDINANCE NO. 08 -0492 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA TO REZONE PROPERTY FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO I -1 (LIGHT INDUSTRIAL PARK DISTRICT) LOCATED AT 765 RAILROAD STREET S.E. FORMERLY STRITESKY PROPERTY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to rezone property from R -1 ( Single Family Residential) to I -1 (Light Industrial Park District) located at 765 Railroad Street S.E. Section 2. That the property to be rezoned is described as follows: The East Half of the Southwest Quarter, Section 5 Township 116 North, Range 29 West, also known as Lot 37 of Auditor's Plat of the West Half of said Section 5, Except all that part of the Northeast Quarter of the Northeast Quarter of the Southwest Quarter of Section 5, Township 116 North, Range 29 West of the 5`" Principal Meridian lying South of the right of way of the Great Northern Railway Company and easterly of a line parallel with the distant 30 feet Westerly from the center line of the Westerly leg of the wye and tail tract of the Great Northern Railway Company as now located and • established, said center line being described as follows: beginning at a point in the center line of the main tracks to the Railway of the Great Northern Railway Company as now located and constructed distant 501.4 feet Westerly measured along said center line, from the North and South Quarter line of said Section 5; thence Southeasterly along a 7 degree 30' curve to the right through an angle of 7 degrees 30' a distance of 100 feet to a point; thence Southeasterly along a 12 degree 30' curve to the right through an angle of 78 degrees 45' a distance of 630 feet to a point; thence Southeasterly along a 3 degree 45' curve to the right through an angle of 3 degrees 45' a distance of 100 feet to a point, thence Southerly tangent to said 3 degree 45' curve a distance of 145 feet more or less to the south line of said Northeast Quarter of the Northeast Quarter of the Southwest Quarter of Section 5, and excepting right of way of Great Northern Railway Company Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 12` day of February, 2008. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor 0 le Call DATE: TO: FROM: SUBJECT: APPLICANT: Background u 0 report for additional information. MEMORANDUM January 16, 2008, for the January 22, 2008, City Council meeting Hutchinson City Council Rebecca Bowers, AICP, Planning Director PRELIMINARY AND FINAL PLAT OF GOEBEL'S SECOND ADDITION Hutchinson EDA The EDA has submitted a one lot preliminary and final plat of Goebel's Second Addition to create a 3.87 acre parcel for future development by the EDA. The subject property consists of two parcels that will be platted into one lot. The remaining portion of lot 5 will be sold and platted with the Cenex property. The easements were vacated in November, 2007, in anticipation of the plat. Refer to attached plat and the attached Planning Commission staff Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their January 15, 2008, meeting. There was no comment from the public, other than from the applicant. Mile Seppelt, EDA Director, provided additional background on the property arrangements with Cenex Co-op. Staff stated that the easterly part of the property will be platted with the Co -op property and is worked into the deal with Cenex. Discussion occurred on the easements to be platted with the Cenex property. After discussing the proposal, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the preliminary and final plat, with the findings and conditions in the attached resolution. co CG) a, �V rAptA�,S'.40 DUREP-iCTORS REPORT - PLANNING DELTAR.TMENT To: Hutchinson Plannin Commission From: Brad Emans, Doff Moon, Dave Hunstad, Miles Sepp t, Lee Miller, Jean Ward, Jud Fle m-min John Webster, John Olson, Lenn Rutled K Dimler, but Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gar Plotz, Ken Merrill, Jim Popp, Dan Hatter, Dick Na Rebecca Bowers and Bonnie Bau z (Persons in attendance at Plannin Staff Meetin (in bold Date: Januar 7, 2008, for Januar 16, 2008, Plannin Cu on Meetin Application: Preliminary and Final Plat of Goebel's Second Addition Applicant: Hutto ire EDA PRELMLNARY A" FINAL PLAT 4 OMP The EDP has submitted a one lot preliini*nar an iinal plat of Gochel's Second Addition to create a 3.87 acre for future development b the ELF A. The subject propert consists of two parcels that will be platted to on lot. The remam"i portion of lot 5 will be sold and plattcd with the Cere x propert The easements were vacated in November,2007, in anticipation of the plat. GENERAL INFORMATION Em 'stin Zonin 1-1 (Limited Industrial Park Propert Location. 1020 and 1030 — 5" Ave. S.E. Proposed Lot Size: 3.87 acres Goebel's Second Addition Preliminary and Final Plat Hutchinson EDA Page 2 Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Transportation: Analysis and Recommendation: 0 • Vacant Industrial and Agricultural industrial The subject property is part of Goebel's Addition, which was a 6 lot plat approved in 1998. Sections 153 (Subdivisions) and 154.067 (I -1) of the City Code 5' Ave S.E. The Hutchinson EDA is requesting a preliminary and final plat to reconfigure existing lots 4 and 5 in Goebel's Addition into one 3.87 -acre lot for future construction of a spec building on the subject property. Zoning requirements for the I -1 (Light Industrial Park District) district include lot area of at least one acre, lot width of 200 feet, and lot depth of 250 feet. The proposed lot in this plat exceeds the zoning requirements in the I -1 district. The remaining 1.74 -acre portion of lot 5 in Goebel's Addition outside of this plat will be combined with the Cenex Co -op property to the east as a condition of selling the property to Cenex. Miles Seppelt, EDA Director, will be at the meeting for questions on the Cenex arrangement. A site plan review by the Planning Commission and Council will be required before the building permit will be issued for future construction on the site. Staff reviewed the request to plat at the Planning Staff meeting on December 27 and recommends approval of the plat. Attached is a draft resolution with findings of fact and recommended conditions for the Planning Commission's review and recommendation to the City Council. Cc: Miles Seppelt, Hutchinson EDA c�c��a GOEBEL'S SECOND ADDITION - � 1 8 2 00? %q J N F RST ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT 2 i BLI cK I 4 e a FIFTH AVENUE 1 rr ul�aw.�' ADD�� .r r... r.r. r...r t I � I I I I I 3 SE LOT I 1 I BLOCK I I Y lid BLOCK 2 I I 4 li I I I � 3 m N K z lD F LOT 14 ne. O W f/1 N 3 O Q a 0 a ` Fmma RcWe4A d \4lb RTH 9.Ym..Y 1��� wq..Y= + �rtla'r rt...r.1 I.s...IMYr.r p.A...rl. a. (..q•Y4+1. Iw....l lr. V a iOIY O14 �rl . r I.rY tln rirt r., r Yw IlN Y...�I .�'�r.� �.i.i'r � s�:.•.°� ..wv�.. a w. w r r... r I+w 111 r1� .. Y.. r ....1 wY m.1 aw..4Mr.... /ra...n.� Vr1 .M r ►.. Y .r. Y __._ Y .�� Y. Ma.r.... b nnw.s..Y_Y• r b ..w As p.YYn� rtacv.am. m.n• v tis . y � p r. mini s�e' YYMM ww.I. w.a�.. r.Yr. M✓.rr_b.l W Y.1.a wl M.v. hw.rbrlwl �I.Y.wr q.lrwrMr.....��rr.r_r4 ie_ ra Yr rr Y.Y�Y. m —.Yitl r.YMarY.. Yr.b...rYr. r w.rrrr.w r.wr_Y. IY.r..r r..e _. Ir rw.wrr r •a.. rr o-a n...a Ir n.r�.imti�sr � .o�`r r..re.. r W � YYm eua a.n.a I - n N r 4 0 FIRST ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT 2 I 3 BLPCK 1 4 I 0 �w�• BA I pOD GOEaE� 5 I Z � I I I I I i l 1 FIFTH AVENUE SE ^ 1 r l Yr.�r. LOT I BLOCK I BLOCK 2 I I I I I I I I III I l II 1 l II 1 li I� J _ i b 3 m N Z w F LOT 14 U W N 3 0 5 a 0 q a Fw,r R4Yr"d Pr pa,y 0 GOEBEL'S SECOND ADDITION I PRELIMINARY PLAT y f. l�g y M lw ( WNL �y n Y �Y lF VnIL �� ��1 •IQ �Y. W�rp�M1v Ald 4!Y O WRIY� mr allr i I � Inla�l luwr ■ rlolllul r �rdf llr0 -1 -� lOala rlll{ e111YR rYIR BJ�\ IMl \YIIU �pNm rYUI. -IM 1r�r4l� -Ar r..wr -�mr einW -sr �M UrM-l>tr u.rr a.yw.4.i -nr • RESOLUTION NO. 13337 RESOLUTION APPROVING A ONE LOT PRELIMINARY AND FINAL PLAT OF GOEBEL'S SECOND ADDITION SUBMITTED BY HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY Whereas Hutchinson Economic Development Authority, property owners, have submitted a one lot preliminary and final plat of Goebel's Second Addition with the following legal description: Legal Description: Lot 4 and Lot 5, Block 2, Goebel's Addition, according to the recorded plat thereof, except the East 135.00 feet of said Lot 5. Whereas, the Planning Commission held a public hearing and considered the preliminary and final plat request on January 15, 2008, and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat, subject to the following findings and conditions: • 1. Any relocation of utilities will be the applicant's responsibility. 2. Future development of the site will require review and approval of a site plan by the Planning Commission and City Council. 3. The remaining 1.74 acre portion of lot 5, Goebel's Addition, outside of the subject plat, must be combined with the Cenex Co-op property to the east. 4. Fees for future development will be determined by the subdivision ordinance and the current City's fee schedule in effect prior to construction. Engineering fees and sewer and water access fees will be based upon the site work necessary for the site and the - specifics of the proposed use of the building to be constructed on the site. All required fees shall be paid prior to issuance of a building permit and prior to any construction on the site. Adopted by the City Council this 22 " day of January, 2008. ATTEST: Gary D: Plotz • City Administrator Steven W. Cook Mayor L-aL'G�� • 111 Hawse Sheet Southmrt HuMWwoq MN 55350 (320) 587- 5151/F= (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered E C J Duly Atsthon4e dADItic et` - 'on Information- - - - rue Name Phone Number LL) MrN SS -3 Residence Address City State Zip Date of Birth: 1 / / 6 / y ,Q Place of Birth: tk�I t YOn Month/dayfyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ino If yes, explain: lo(a) Q' Short Term Date(s) o Fee: 530.00 Month/D /Year -Mont /Year + lh - Y l POST cl b L6tjES pruyII_Iqty Sao— 5y 99A9 Name Phone Number �4 V" P,� s �- \�'J VC A V%oCl 1h N Address where regular meeting are held City State Zip Day and time of meetings? _`) r � res< dll`i WA. H - - `r w1 Is this organization organized under the laws of the State of Minnesota? des ❑ no How long has the organization been inexistence? How may members in the organization? What is the purpose of the organization? 0'e lei on 5 acv - t S t 4 K�S In whose custody will organization records be kept? D-e KA'2 3�a— sad — M> i ame Phone Number `k NO Y Y 553r -6 Address City State zi Duly Atsthon4e dADItic et` - 'on Information- - - - rue Name Phone Number LL) MrN SS -3 Residence Address City State Zip Date of Birth: 1 / / 6 / y ,Q Place of Birth: tk�I t YOn Month/dayfyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ino If yes, explain: lo(a) City of Hmchbuon AppBcanon for BbW Gmnbhgg Devku Ucana Page 1 qf3 0 -� — 7 16 9 True Name Phone Number W S lJ _o r� 5-53IL3 Residence Address City State Zip Date of Birth: 11 / N / Place of Birth: (`�� s w �k� Mr�— Month/day6war City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes If yes, explain: How long have you been a me mber of the organization? 1 l i 3 3 I:yamC- 'utrorm- VV PpSA 90 Name of location where game will be plays l IVa.e- S�- YY �53� Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: a ' 6 through ;'la 3I U Alva Hours of the day gambling devices will be used: From To /OR Maximum number of player: / D O Will prizes be paid in money or merchandise? ❑ money GKnerchandise � Will refreshments be served during the time the gambling devices will be used? U yes ❑ no If es, wills char a be made for such refreshments? U'yes ❑ no Gam&infdrroa�ii . _ Name of location where game will be played Phone Number Address of location where game will be played Date(s) and/or day(s) gambling devices will be used: Hours of the day gambling devices will be used: City State Zip through AM AM From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such re freshments? ❑ yes ❑ no 0 (5e� S�-t4s Tr�ske� Name Title r - �.-t it -e *3 I�� 4J tu6,-\ win 5 3 Residence A ess City State Zip Ere gor Ti 3S4' (� Name Title a) h} &r LS S+ St M(I 5 3sa Residence Address City State Zip (>a (d) City of Hvlchbuon Application for Bhgo Gmnblbig Devlcar Lcmn Page 3 oJ3 C) t Soh1��� r 1��, o Cl- Name Title Name Title Residence Address City State - Zip City State Zip S � Title Residence Address State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)7 el ` R� S t' Name Gambling Manager id es ❑ no I . n , Authorized Officer Ery�es ❑ no ` > Y). Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Date Ex • gambling manager of organization aloe Date City Council ❑ approved ❑ denied Notes: tacd� u A TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Items for 2008 Pavement Management Program Phase I (Letting No. 4/Project No. 08 -04) DATE: January 22, 2008 Attached is the Engineering Report containing the estimated project cost and project description identifying the proposed improvement area for the 2008 Pavement Management Program Phase 1 project Also attached is the Project Notice document sent out earlier this month to all of the property owners potentially impacted by the PUP reclaim projects. The • overall scope of this program may be revised to match available improvement project funding. This project was discussed at the recent Resource Allocation Committee meeting with no major issues or concerns arising. At this point, City staff would like to start the project process by scheduling a Pubic Hearing for the project improvement area at the February 12" City Council Meeting. The Public Hearing will be proceeded by a project informational open house on February 7". Attached are the necessary Resolutions to establish the Public Hearing date. We recommend that the attached Resolutions be approved. cc: Gary Plotz, City Administrator U Cep RESOLUTION NO. 13338 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO.4 PROJECT NO. 08-04 WHEREAS, it is proposed to improve: Lewis Ave SW (School to Lake), 3rd Ave SW (dead end to Lynn), West Pishney Ln SW (Pishney alley to 3rd Ave), East Pishney Ln SW (Pishney alley to 3rd Ave), Pishney Ln SW (3rd Ave to 2nd Ave), Pishney Alley SW (Dale to dead end), Alan St SW (Roberts to School) and Circle Dr SW (Alan to dead end) by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, drain tile installations, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalks/trails, landscaping, restoration and appurtenances, and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with • some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of January 2008. Mayor. Steven W. Cook City Administrator. Gary D. Plotz • CQ Cep n U E HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Centedl l l Hassan St SFJHutchinson N1N 55350.25221320- 2344209/FAX 320 - 2344240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor and City Council FROM: Kent Exner, City Engineer DATE: January 22, 2008 SUBJECT: Letting No. 4 /Project No. 08 -04 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L4 /P08 -04 Lewis Ave SW (School to Lake), 3rd Ave SW (dead end to Lynn), West Pishney Ln SW (Pishney alley to 3rd Ave), East Pishney Ln SW (Pishney alley to 3rd Ave), Pishney Ln SW (3rd Ave to 2nd Ave), Pishney Alley SW (Dale to dead end), Alan St SW (Roberts to School) and Circle Dr SW (Alan to dead end) by roadway rehabilitation and utility infrastructure installations by construction of lateral stonn sewer and treatment improvements, drain tile installations, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalks/trails, landscaping, restoration and appurtenances. ESTIMATED COST TOTAL Constructlon Cost $750,000.00 Engineering $112,600.00 Administration $45 FlscaU aUlnterest $22 Property Ac ulsitlon $0.00 ESTIMATED TOTAL $930 ESTIMATED FUNDING TOTAL Assessable Cost - General Roadway Improvements $360,000.00 Assessable Cost - Utility Services $0.00 CI - Bonding $540 CI - Water Funds $30,000.00 CI - Sewer Funds $0.00 Municipal State Aid $0.00 Federal Aid $0.00 ESTIMATED TOTAL $930 000.00 • co (e RESOLUTION NO. 13339 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO.4 PROJECT NO. 08 -05 WHEREAS, pursuant to a resolution of the Council adopted January 22nd, 2008, the City Engineer has prepared a report with reference to the improvement of. Lewis Ave SW (School to Lake), 3rd Ave SW (dead end to Lynn), West Pishney Ln SW (Pishney alley to 3rd Ave), East Pishney Ln SW (Pishney alley to 3rd Ave), Pishney Ln SW (3rd Ave to 2nd Ave), Pishney Alley SW (Dale to dead end), Alan St SW (Roberts to School) and Circle Dr SW (Alan to dead end) by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, drain file installations, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalksttrails, landscaping, restoration and appurtenances, and said report was received by the Council on January 22nd, 2008. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $930,000.00. • 2. A public hearing shall be held on such proposed improvements on the 12th day of February, 2008, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 22nd day of January 2008. Mayor. Steven W. Cook City Administrator. Gary D. Plotz • - Ce) PUBLICATION NO. 7682 • NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 4 PROJECT NO. 08-04 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 12th day of February 2008, to consider the making of an improvement of: Lewis Ave SW (School to Lake), 3rd Ave SW (dead end to Lynn), West Pishney Ln SW (Pishney alley to 3rd Ave), East Pishney Ln SW (Pishney alley to 3rd Ave), Pishney Ln SW (3rd Ave to 2nd Ave), Pishney Alley SW (Dale to dead end), Alan St SW (Roberts to School) and Circle Dr SW (Alan to dead end) by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, drain file installations, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalks/trails, landscaping, restoration and appurtenances, and pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $570,000.00, with an Assessable Cost of $360,000.00, for the total estimated cost of $930,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this • meeting. Dated: 01/22/2008 City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, JANUARY 31 ST, 2008 AND THURSDAY, FEBRUARY 7TH, 2008. • (.I? Cep 0 TO: Mayor & City Council FROM: Kent Exner, City Engineer Randy DeVries, Water/Wastewater Manager RE: Consideration of Amendment to Consulting Services Agreement with Mr. Don Roecker related to WWTF Federal Funding Request DATE: January 22, 2008 As the City continues efforts to acquire Federal Aid for the W WTF Treatment Improvements project, we have identified the need to amend our agreement with Mr. Don Roecker, Special Projects Consultant. Mr. Roecker will continue to provide legislative coordination assistance to the City throughout the 2008 Federal Appropriations • process on an as- needed and not -to- exceed basis in the amount of $10,000. Attached is the Amendment to the Consulting Services Agreement that outlines the activities and tasks that are to be addressed by Mr. Roecker. Also attached is the original Consulting Services Agreement. The costs of these services can be accounted for within the 2008 Wastewater Funds Budget. We recommend that the attached Amendment in the not -to- exceed amount of $10,000 he approved. 40 cc: Gary Plotr, City Administrator • Donald F. Roecker, P.E. Special Project Consultant 96471 Oak Nob Plymouth, Wisconsin 53073 -3400 Phone 920- 893 -8877, Paz 990- 893 -8878 H -Mail roecker8dotnet.com January 11, 2008 City of Hutchinson 111 Hassan ST SE Hutchinson, MN 55350 Attn: Kent Exner, P.E., City Engineer Re: Legislative Funding Assistance Agreement Amendment #1 Dear Kent, As requested, I am pleased to provide this Amendment to my April 10, 2006 Legislative Funding Assistance Agreement to assist the City in its continuing efforts to secure direct federal appropriations funding for the wastewater plant improvements. The objective of this Amendment is to extent services through 2008 until the end of the second session of the 110' Congress. • Lesdslative Packaging Scone and a Full Year of Congressional Monitoring - Twill work with the—Cityy to update its existing — L egissative Fund`mg Package (Pwackage ongi ally dated November 30, 2006 and updated on December 27, 2007, for presentation to the second session of the 110' Congress. This Packaging activity is a proven capital funding technique in which the Project and its unique features are highlighted, explained, analyzed and presented. The presentation is scripted in such a way that it will show similarities to past legislative funded projects, area wide commitment and important strategic proj ect information that allows easier approvals. The Packaging process results in providing agencies or legislatures with the answers to all possible questions that could be asked of the City. The Package, together with the City's continuing government affairs activities, is intended to do the leg work for the agency personnel, legislative staff or legislative member. It becomes the link between the Project's financial reality and its engineering details. It makes defending the funding request easier and, therefore, more likely to happen. The Package provides the details needed to make a quick, favorable impression on those forced to pick between a numbers of worthy projects. Legislative Funding Packaging Scone Items Research the elements that led past successful projects to win funding from agencies, state and federal legislatures for similar projects. • to c�� • Work with the City to update the nature, scope, project makeup and cost of implementation of the Project or Project components included in the Package. This activity will focus on expanding unique Project features and include an initial technical review of all existing funding and Project background information. ■ Revise the City's existing Package accordingly and work with the City to provide a printable Package update suitable for presentation to local, state and federal officials. ■ Be available by phone, E -mail and fax to discuss, review and support the Package to interested parties throughout Package development. ■ Attend requested meetings and/or presentations with the agency personal or Congressional Delegation Members or their Staff to discuss, review and support the Package. ■ Monitor and update the City on national funding happenings that may affect the scope or content of the Package presentations or provide alternative capital funding opportunities for the entire 110 Congressional Appropriations cycle. Payment for these services will be on an hourly basis plus travel expenses. Project related travel expenses will be billed at cost with no markups. Meals will not be billed. My hourly rate will • remain at $150/hour (the original rate approved in 2006) throughout the term of this Amendment. The total Ceiling Price for all work performed u this Amendment is $10,000 and will not be Invoicing will be done monthly with a breakdown of the work performed. Payment would be expected within 30 days of the invoice. The services included under this Service Extension Agreement began in January, 2008 and are expected to last until the end of the second session of the 110 Congress, estimated to be the end of 2008. All of the other provisions of the April 10, 2006 Agreement remain in effect for this Amendment. I am excited to have this opportunity to continue to work with the City on this Project. Should you have any questions regarding this Service Extension Agreement, do not hesitate to contact me. Respectfully Submitted: Donald F. Roecker, P.E. Special Project Consultant Accepted By: City of Hutchinson, Minnesota Date � J (.0 C • Donald F. Roecker, P.E. Special Project Consultant N6471 Oak Nob Plymouth, Wisconsin 53073 -3400 Phone 920 - 893 -8877, Fax 920 -893 -8878 & -Mail roecker8dotnet.cot UM �IC2 City of Hutchinson 111 Hassan ST SE Hutchinson, MN 55350 Attn: Randy Devries Director of Water and Wastewater Operations Re: Legislative Funding Assistance Proposal Dear Randy, As discussed with you on Monday, I am pleased to provide this Proposal to assist the City in its efforts to secure direct federal appropriations funding for upcoming wastewater plant improvements. The overall objective of these services is to work with the City to secure direct federal financial assistance by the end of 2007 by Screening and Packaging a legislative funding • request and assisting the City with its associated government affairs activities. - - -- gIn eneral; S creemnf� PacFCagin leeg ve ding regr�is a proven capitally - & g - technique in which the Project and its unique features are highlighted, explained, analyzed and presented. The presentation is scripted in such a way that it will show similarities to past legislative funded projects, area wide commitment and important strategic project information that allows easier approvals. The Screening and Packaging process results in providing agencies or legislatures with the answers to all possible questions that could be asked of the City. The Legislative Funding Package (Package), together with the City s government affairs activities, is intended to do the leg work for the agency personnel, legislative staff or legislative member. It becomes the link between the Project's financial reality and its engineering details. It makes defending the funding request easier and, therefore, more likely to happen. The Package provides_ the details needed to make a quick, favorable impression on those forced to pick between a number of worthy projects. Screening and Packatune Scone Items Review and consolidate the history and background of the City's Project planning efforts, past state and federal project financial accomplishments, compliance data and past association with state and federal officials with an interest in this treatment plant upgrade. • (P C �'� • Research the elements that led past successful wastewater projects to win funding from agencies, state and federal legislatures for similar projects and screen available State and Federal legislative funding opportunities. ■ Meet with the City in up to 2 workshop sessions, to determine the nature, scope, project makeup and cost of implementation of the Project or Project components included in the Package. This activity will focus on determining unique Project features and include an initial technical review of all existing funding and Project background information ■ Upon final Project component selection, draft an initial Package including the technical aspects of the Project for review by the City. • Provide the draft Package to the City for review, comments, input and strategic information to help sharpen the presentation • Revise the Package accordingly and produce copies of the Package for presentation to local, state and federal officials with an interest in the Project. • Draft typical Package support letters for the City's use in securing written funding support • Be available by phone, E -mail and fax to discuss, review and support the Package to interested parties throughout Package development. • Attend up to 4 meetings and presentations with the agency personal or Congressional Delegation Members or Staff to discuss, review and defend the Package. Monitor and update the City on national funding happenings that may affect the scope or content of the Package presentations or provide alternative capital funding opportunities. Compensation, Billing and Timing Payment for these services will be on an hourly basis plus expenses. Project related expenses for travel, hotel and printing will be billed at cost. Meals will not be billed My hourly rate will be set at $150/hour throughout the term of any Agreement issued. The total ceiling price for all services and expenses is $30,000 and will not be exceeded without prior written approval. Invoicing will be done monthly with a breakdown of the work performed Payment would be expected within 30 days of the invoice. The services included under this Agreement will begin in June, 2006 and are expected to last until the end of the first session of the 110 Congress, estimated to be the end of 2007. Milestone deadlines associated with this schedule include: • Completion of the Legislative Funding Request Package —November l • Meeting with Local Congressional offices —November 13 through December 20 • Meetings with Washington Congressional offices — January 15 through March 2 • �r • CJ • M Insurance Coveraee During the term of any Agreement issued in association with this Proposal, I will maintain insuran coverage as set forth below: • Commercial General Liability Insurance, with a combined single limit of not less than $1,000,000 for each occurrence and not less than $2,000,000 in the aggregate; • Automobile Liability Insurance, with a combined single limit of not less than $500,000 for each person and not less than $500,000 for each accident, • An Umbrella Policy covering both Commercial General Liability and Automobile Liability in the amount of $5,000,000 • Worker's Compensation hmmmce in accordance with Statutory Requirements; • Professional Liability or Errors & Omissions Insurance with limits of not less than $2,000,000 annual aggregate. Certificates of Insurance documenting this coverage are available to the City upon request I am excited to have this opportunity to work with you and your funding team again. Should you have any questions regarding this Proposal, do not hesitate to contact me. Very Truly Yours: Donald F. Roecker, P.E. Special Project Consultant 7�� ylo6 Date: Accepted By: 01i City of Hutchinson, Minnesota 6 !a you Date: CD- c�� 0 C TO: Mayor & City Council FROM: Kent Exner, City Engineer Randy DeVries, Water/Wastewater Manager RE: Consideration of Out -of -State Travel for Kim Koski to Attain OPS Training DATE: January 22, 2008 OPS Systems manufactures Operations, Laboratory and Maintenance Information Management Software solutions specifically designed to address the unique needs of the water and wastewater industry. In order to start Kim Koski on our OPS System for the W WTF and WTP, appropriate training is required in a very timely manner. Thus, we request that Kim K. attend a training series in Rio Rancho, New Mexico (February 4 -8, 2008). • This training was planned for the new Water/Wastewater Specialist person shortly after starting their employment and has been accounted for within the 2008 Wastewater Funds Budget (travel/schoollconferences item). City staff firmly believes that this person must gain the very technical knowledge to start the implementation of the new Water Treatment Plant and Wastewater Treatment Facility operations and maintenance requirements into the OPS system. As noted on the attached sheet, the total of the estimated costs for training and travel is $3,360.29. We recommend that the Out -of -State Travel for Kim Koski to Attain OPS Training be approved as described above. cc: Gary Plotz, City Administrator 11 co CC)) OPS Training — Kim Koski Randy Devries From: Klmbedi Koski Sent: Tuesday, January 15, 2008 8:12 AM To: Randy Devries Subject: OPS Training Cost Summary Page 1 of 1 Attached is the summary you requested for my OPS Training at their facility in New Mexico. OPS Training — Kim Koski February 5 — 8, 2008 Cost Summary OPS Training — 4 Days $ 2,400.00 Airfare Roundtrip $ 375.50 Hotel $ 421.12 • Car Rental $ 163.67 TOTAL $ 3,360.29 All prices for the OPS Training are approximate. Prices are quoted by Bursch Travel, Hutchinson. C � J 1/15/2008 C (�1 Memorandum TO: Mayor and City Council FROM: Brenda Ewino9an Resources Director RE: 2007 Pay Equity Report DATE: January 16, 2008 The required Pay Equity Report for 2007 has been prepared for submission to the Minnesota Department of Employee Relations (DOER). The attached report must be approved by the City Council and submitted to DOER by January 31, 2008. • The information to be submitted indicates that the City continues to be in compliance in regards to the pay equity requirements. It is requested that you approve the enclosed report at your meeting scheduled for Tuesday, January 22, 2008. If you have any questions, I will be attending the Council meeting. Encl. • IQCh� Pay Equity Implementation Report Send completed report to: Pay Equity Coordinator Department of Employee Relations 200 Centennial Building • 658 Cedar Street (651) 259 -3761 (Voice) St. Paul, MN 55155 -1603 (651) 282 -2699 (TDD) Department Use Postmark Date of Report 0 = Jurisdiction ID Number Part A: Jurisdiction Identification Jurisdiction: City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Contact: Human Resources Director Brenda Ewing Fax: 3202344240 Email: bewing@ci.hutchinson.mn.us Jurisdiction Type: Phone: (320) 2344213 Part B: Official Verification 0 The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. The system used was: Consultant System (Specify; Describe: Stanton Group Job Evaluatlon System ® Health Insurance benefits for male and female classes of comparable value have been evaluated and: • here is a difference and the maximum sa anes repo ed include the monthly amount paid by the employer for health insurance ® Z Information in this report is complete and accurate. 0 The report includes all classes of employees over which the jurisdiction has final budgetary approval authority. ® No salary ranges/performance differences. Leave blank unless BOTH of the following apply: a. Jurisdiction does not have a salary range for any job class. b. Upon request, jurisdiction will supply documentation showing that inequities between male and female classes are due to performance differences. Note: Do not include any documentation regarding performance with this forth. 0 An official notice has been posted at: Center - 111 Hassan Street SE, Hutchinson, MN 55350 (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: Hutchinson City Council (governing body) Steven Cook (chief elected official) Part C: Total Payroll $0.00 is the annual payroll for the calendar year just ended December 31. Mayor title Checking this box indica as egal signature by above official. Date Submitted 01/16/2008 11 CQCh> Compliance Report Jurisdiction: City of Hutchinson • 111 Hassan Street SE Contact: Brenda Ewing Human Resources Director 01/16/200E Phone: (320) 234 -4213 The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the guidebook. I. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 56 29 6 91 # Employees 93 41 26 160 Avg. Max Monthly Pay per Employee $5,373.05 $4,671.71 $4,828.13 II. STATISTICAL ANALYSIS TEST Male Female A. UNDERPAYMENT RATIO= 119.5 ` Classes Classes a. # at or above Predicted Pay 26 16 b. # Below Predicted Pay 30 13 C. TOTAL 56 29 d. % Below Predicted Pay 53.57 44.83 (b divided by c = d) (Result is % of male Gasses below predicted pay divided by % of female classes below predicted pay) B. T -TEST RESULTS Degrees of Freedom (DF) = 132 Value of T = 1.06 a. Avg. diff. in pay from predicted pay for male jobs = $52 b. Avg. dill. in pay from predicted pay for female jobs = -$27 III. SALARY RANGE TEST = 0.00 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 0.00 B. Avg. # of years to max salary for female jobs = 0.00 IV. EXCEPTIONAL SERVICE PAY TEST 0.00 A. % of male classes receiving ESP 0.00 B. % of female Gasses receiving ESP 0.00 ` (f 20% or less, test result w ll be 0.00) • (Q Ch-) Job Nbr • Class Title Case: Nbr Males Job UaSS Uata Entry Verltica On List City of Hutchinson - December 2007 Nbr Class Jobs Min Mo. Females Type Points Salary Status: Max Mo. Salary Yre to Max Salary City of Hutchinson 111 Hassan Street SE • LGID: 2 Yrs of Exceptional Service Service Pay 1 City Administrator 1 0 M 1126 $7,423.00 $10,377.00 0 0 2 City Attorney 1 0 M 951 $6,684.00 $9,316.00 0 0 3 Finance Director 1 0 M 871 $6,192.00 $8,608.00 0 0 4 Police ChleffEnerg Mgmt Dlr 1 0 M 864 $6,192.00 $8,608.00 0 0 6 PRCE Director 1 0 M 827 $6,192.00 $8,608.00 0 0 6 Planning Director 0 1 F 774 $5,700.00 $7,900.00 0 0 7 WaterfWastewater Director 1 0 M 774 $6,700.00 $7,900.00 0 0 8 Fire Chief 1 0 M 766 $6,700.00 $7,900.00 0 0 9 Human Resources Director 0 1 F 758 $5,700.00 $7,900.00 0 0 10 IT Director 1 0 M 758 $6 $7,900.00 0 0 11 City Engineer 1 0 M 760 $5,700.00 $7,900.00 0 0 12 Liquor Sales Manager 0 1 F 744 56 $7,900.00 0 0 13 Economic Development Director 1 0 M 740 $5,700.00 $7,900.00 0 0 14 Police Lieutenant 1 0 M 661 $5,206.00 $7,191.00 0 0 15 Public Works Superintendent 1 0 M 630 $5,206.00 $7,191.00 0 0 16 Asst Finance Director 1 0 M 630 $5,206.00 $7,191.00 0 0 17 Wastewater Superintendent 1 0 M 625 $5,206.00 $7,191.00 0 0 18 Water Superintendent 1 0 M 672 $4,960.00 $6,836.00 0 0 19 Parks Supervisor 1 0 M 558 $4,713.00 $8,482.00 0 0 20 Recreation Operations Mgr 1 0 M 644 $4,713.00 $6 0 0 21 Police Sergeant 6 0 M 522 $4,713.00 $6,482.00 0 0 22 Buiding Official 1 0 M 510 $4,713.00 $6,482.00 0 0 23 Motor Vehicle Deputy Registrar 0 1 F 508 $4,468.00 $6,129.00 0 0 24 Compost Supervisor 1 0 M 484 $4,468.00 $6,129.00 0 0 25 Recreation Services Coord 1 0 M 442 $4,220.00 $5,774.00 0 0 26 Asst Liquor Sales Manager 0 1 F 440 $4,220.00 $6,774.00 0 0 V 27 City Forester 1 0 M 433 $4,220.00 $5,774.00 0 0 28 Sr Wastewater Operator 1 0 M 402 $3,973.00 $5,418.00 0 0 29 Sr. Engineering Specialist 2 0 M 392 $3,973.00 $5,418.00 0 0 30 Police Officer (PT & FT) 114 1 M 392 $3,973.00 $5,418.00 0 0 Job Class Data Entry Verification List City of Hutchinson • • 111 Hassan Street SE • LGID: 2 Case: City of Hutchinson - December 2007 Status: Job Class Nbr Nbr Class Jobs Min Mo. Max Mo. Yrs to Max Yrs of Exceptional Nbr Title Males Females Type Points Salary Salary Salary Service Service Pay 31 Police Investigator 1 2 B 392 $4,173.00 $6,618.00 0 0 32 IT Specialist 0 1 F 388 $3,973.00 $5,418.00 0 0 33 GIS Technician 1 0 M 388 $3,973.00 $5,418.00 0 0 34 Natural Resources Specisalist 0 1 F 387 $3,973.00 $6,418.00 0 0 35 Executive AsstlParaiegal 0 1 F 386 $3,973.00 $5,418.00 0 0 36 Building Inspector II 1 0 M 382 $3,973.00 $5,418.00 0 0 37 Parks Maintenance Specialist 1 0 M 360 $3,728.00 $5,066.00 0 0 38 Environmental Specialist 1 0 M 366 $3,728.00 $5,066.00 0 0 39 Fire Inspector 1 0 M 362 $3,728.00 $5,066.00 0 0 40 Equipment Mechanic 1 0 M 361 $3,728.00 $5,066.00 0 0 41 Cemetery Supervisor 1 0 M 348 $3,728.00 $6,066.00 0 0 42 PayrolUBenefiits Specialist 0 1 F 347 $3,728.00 $6,066.00 0 0 43 Compost Operations Specialist 1 1 B 336 $3,728.00 $6,066.00 0 0 44 Plant Equipment Mechanic II 1 0 M 336 $3,728.00 $5,066.00 0 0 45 Building Inspector 1 1 0 M 332 $3,728.00 $5,066.00 0 0 46 Engineering Specialist 1 0 M 332 $3,728.00 $5,066.00 0 0 47 Police Investigations Spec 0 1 F 326 $3,728.00 $5,066.00 0 0 48 Accountant 0 1 F 323 $3,728.00 $5,066.00 0 0 49 Lab Tech1WW Operator 1 0 M 323 $3,728.00 $5,066.00 0 0 60 Sr. Public Wrks Malnt Spec 3 0 M 322 $3,728.00 $5,066.00 0 0 51 Lead Compost Equip Operator 1 0 M 322 $3,728.00 $5,066.00 0 0 - 52 Emergency Dispatcher (PT/FT) 0 7 F 320 $3,728.00 $5,066.00 0 0 63 Police Record Specialist 0 2 F 304 $3,481.011 $4,711.00 0 0 64 Police Supp. Services Spec 2 0 M 304 $3,481.00 $4,711.00 0 0 55 PT Recreation Specialist 0 1 F 303 $2,811.00 $4,041.00 0 0 66 Senior Liquor Sales Clerk 2 1 B 294 $3,481.00 $4,711.00 0 0 / 57 Planning Coordinator 0 1 F 290 $3,481.00 $4,711.00 0 0 V 58 Water Plant Operator 1 0 M 288 $3,481.00 $4,711.00 0 0 59 Police Admin Secretary 0 1 F 284 $3,481.00 $4,711.00 0 0 60 Engineering Admin Secretary `. 0 1 F 278 $3,481.00 $4,711.00 0 0 - Job Nbr • Class Title Case: Nbr Males Job Class Data Entry Verification List • City of Hutchinson - December 2007 Nbr Class Jobs Min Mo. Females Type Points Salary Status: Max Mo. Salary Yrs to Max Salary City of Hutchinson 111 Hassan Street SE • LGID: 2 Yrs of Exceptional Service Service Pay 61 Heavy Equipment Operator 7 0 M 268 $3,481.00 $4,711.00 0 0 62 PT Senior Accounting Spec 0 1 F 268 $2,811.00 $4,041.00 0 0 63 Wastewater Service Operator 1 0 M 262 $3,481.00 $4,711.00 0 0 64 Plant Equipment Mechanic I 1 0 M 264 $3,481.00 $4,711.00 0 0 66 Parks Malnt Equipment Oper 4 0 M 264 $3,481.00 $4,711.00 0 0 66 General Maintenance Worker 2 0 M 254 $3,481.00 $4,711.00 0 0 67 Compost Equipment Operator 5 0 M 264 $3,481.00 $4,711.00 0 0 68 PT Human Resources Techniclai 0 1 F 247 $2,564.00 $3,686.00 0 0 69 Sr. Bldg Dept Office Spec 0 1 F 244 $3,234.00 $4,356.00 0 0 70 PT Sr. Wastewater Off Spec 0 1 F 244 $2,564.00 $3,686.00 0 0 71 General Maintenance Worker 1 0 M 242 $3,234.00 $4,356.00 0 0 72 Public Works Admin Secretary 0 1 F 240 $3,234.00 $4,366.00 0 0 73 PT Sr. PRCE Office Spec 0 1 F 228 $2,664.00 $3,686.00 0 0 74 Utility Billing Specialist 0 2 F 226 $3,234.00 $4,356.00 0 0 76 PT IJcensing Clerk 0 5 F 226 $2,564.00 $3,686.00 0 0 76 PT Uquor Store Clerk 10 3 B 224 $1,533.00 $2,204.00 0 0 77 PT Accounting Specialist 0 1 F 220 $2,664.00 $3,686.00 0 0 78 PT PRCE Office Specialist 0 1 F 202 $2,318.00 $3,333.00 0 0 79 PT Event Center Receptionist 0 1 F 202 $1,438.00 $2,069.00 0 0 80 PT Water Maintenance Worker 1 0 M 202 $2,318.00 $3,333.00 0 0 81 PT Compost Scale Opeartor 1 0 M 202 $1,438.00 $2,089.00 0 0 82 PT Custodian 2 1 B 179 $2,022.00 $2,908.00 0 0 83 Seasonal Cemetery Maintenance 1 0 M 179 $1,837.00 $1,837.00 0 5.00 94 Seasonal Street Maintenance 1 0 M 179 $1,689.00 $1,689.00 0 2.00 85 EDA Intern 2 0 M 179 $1,906.00 $1,906.00 0 1.00 86 Tempoary Park Malnfsnance 0 1 F 179 $1,386.00 $1,386.00 0 1.00 S, 87 Tempoary Compost Operator 1 0 M 179 $2,123.00 $2,123.00 0 2.00 88 Seasonal MPLS Compost Operal 1 0 M 179 $2,686.00 $2,686.00 0 3.00 89 Seasonal MPLS Compost Lead 1 0 M 179 $3,639.00 $3,639.00 0 3.00 90 Seasonal Arena Attendant 1 1 B 179 $1,386.00 $1,386.00 0 2.00 - Job Class Data Entry VerlflcaW List City of Hutchinson 111 Hassan Street SE . LGID: 2 Case: City of Hutchinson - December 2007 Status: Job Class Nbr Nbr Class Jobs Min Mo. Max Mo. Yrs to Max Ym of Exceptional Nbr Title Males Females Type Points Salary Salary Salary Service Service Pay 91 Seasonal BaIlFleld Maintenance 1 0 M 179 $1,429.00 $1,429.00 0 5.00 • 10477 9567.9 - 8658.8 - 7749.7 - 6840.6 - Z 5931.5 - 5022.4 - 4113.3 — 3204.2 — O 2295.1 O ❑ O 1386 \ 0 Predicted PS City of Hutchinson CO Points 0 0 m o Predicted El Female Jobs 0 Male Jobs O Balanced Jobs C Hutchinson City Center 111 Hn , street sE Hutchtusou, MN 55350.2522 320.587.5151/Fa 320.2344240 TO: Mayor & City Council FROM: Gary D. Plotz, City Administrator DATE: January 17, 2008 SUBJECT: 2008 Assessment Agreement Attached is the 2008 Assessment Agreement with McLeod County. The parcel cost is proposed to increase from $9.00 (2007 rate) to $9.50 (2008 rate). Based on 5780 parcels, the 2008 total cost would be $54,910. Attached also is a 2007 survey prepared by the City of Marshall. Based on this research, it would appear that the 2008 contract is reasonable. I have recently spoken with the County Assessor, Sue Schulz, regarding several concerns: • • Phase -in of any commercial increases over multiple years • Differential of commercial land values for commercial buildings (Downtown vs. Hwy 7 vs. South retail area) • Opportunity for commercial owners, and others, to be present to re- examine their building value as proposed in the notice that generally comes out in mid -March of each year. • Attendance at the January 22, 2008, City Council meeting to update the Council on the above concerns and others. Based on the survey information enclosed and resolving past concerns as outlined in the above - mentioned bullet points, approval is recommended. r\ u Printed on recycled paper - V �Q� i • • Sue Schulz COUNTY ASSESSOR October 22, 2007 Office of McLeod County Assessor Court House 2383 Hennepin Ave N Glencoe, Minnesota 55336 TELEPHONE 320 - 8641254 FAX 320 -864 -1295 Please find enclosed the 2008 Assessment Agreement for your city or township. If you would please sign the Assessment Agreement and return the original form to me at your earliest convenience, I would appreciate it. Tha4 you '�'Ja jdz"t- Sue Schulz McLeod County Assessor Equal Opportunity Employer gcOl> CITY ASSESSMENT AGREEMENT • BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered into by and between the City of Hutchinson and the County of McLeod, State of Minnesota, this 22nd day of October , 2007 WHEREAS, the City of Hutchinson wishes to abolish the Office of Assessor for said City, under the provisions of Minnesota Statues Sections 273. 024, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the County Assessor: and WHEREAS, it is the wish of said County to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the County Assessor of McLeod County, beginning with the assessment of the year 2008 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and that such office shall cease to exist for the duration of this agreement, which shall be until December 31, 2008 3. In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the annual sum of $54,910 such payment to be made to the County Auditor on or before December 1. 2008 5,780 parcels @ $ 9.50 IN WITNESS WHEREOF, the parties have executed this agreement this day of In Presence Of: For City: Signed: 0 Attest In Presence Of. For County: Signed: L FM Attest Page 1 of I Ken Merrill • From: Sheila Dubs (Sheila. Dubs @marshallmn.00m] Sent: Friday, July 20, 2007 10:06 AM To: rmoen @city.albertlea.org; tdankert@ci.austin.mn.us; Ken Merrill; jill.murray @ci.moorhead.mn.us; puhekr @virginiamn.us; bsandberg @ci.hibbing.mn.us; I kasel la @cityofl ittl efalls. com Subject: Assessing Survey Results Attachments: 2007 Assessing Survey Results.doc On behalf of the City of Marshall, I want to thank you for providing information for our survey on Assessing. The attachment represents a summary of the responses I received. As you review the information, if I have made an error in summarizing your City's data, please contact me so it can be corrected. SheiCa Dubs Assistant to the City Administrator City of Marshall 344 West Main Street Marshall, MN 56258 507/537 -6790 (office) 507/537 -6830 (fax) Sheila. Du bsamarshallmn.com www.marshallmn corm City e- newsletter. Marskall Mag • azine • 7/20/2007 gCp`- 0 • ASSESSING SURVEY SUMMARY TYPE NUMBER PERCENT CITY City Performs Assessin 5 23 %° Hibbing, Marshall, Moorhead, Virginia, Wi llmar County Performs Assessing with Fee to the Ci 7 32% Austin, Bemidji, Fairmont, Hutchinson, New Ulm, Winona, Worthin County Performs Assessing at No Cost to City 10 45% Albert Lea, Brainerd, Cloquet, Fairbault, Fergus Falls, Little Falls, Mankato, Northfield, Owatonna, Red Win CITY PERFQRM,S,ASSESSING City ,; P-,ersonnel (FTE's) Department Budget Hibbing 4 $ 301,000 Marshall 3 $ 255,049 Moorhead 4 $ 277,512 Vrginia 2 $ 170,000 Willmar 4 $264,561 , CQIINTY;PERFQkMS,ASSESSINOW' TH,FEE TO THE CITY C.ontractAmountwith - County Austin $ 184,000 Bemidji $ 85,000 Fairmont 89 Hutchinson $ 55,000 New Ulm 00 Winona $ 92,200 Worthington $ 90,000 COUNTY PERFORMS ASSESSING AT NO `COST TO CITY Albert Lea Brainerd Cloquet Fairbault Fergus Falls Little Falls Mankato Northfield Owatonna Red Wing Survey conducted by Sheila Dubs, Assistant to the City Administrator, City of Marshall Sheila.DubsQmarshallmn.com June 2007 • Memorandum TO: Mayor and City FROM: Brenda K. RE: 2008 Performand Consideration of DATE: January 17, 2008 an Resources Director Increase Uniform Implementation Date and ,mendment to City Policy No. 3.08 Attached is the information that was previously provided to the City Council regarding the following items: Consideration of the proposed amendments to City Policy No. 3.08 The revised policy addresses establishing a uniform time frame for employee performance reviews, specifically the calendar/budget year. Upon adoption, reviews for all regular full time and part time employees, except first year employees, are required to be completed no later that January 31 st of each year, will evaluate the employee performance for the previous calendar year, and may contain goals and objectives for the current calendar year. Consideration of establishing the uniform date for employee performance increase implementation. Said date is proposed to be the first date of the first full pay period commencing on or after March 1. The change in the timing of the implementation coincides with the proposed change in the employee performance review period (calendar year). E These items were tabled by the Council in December 2007 to give staff time to review additional workable alternatives to the implementation of the uniform date for performance increases and to present said information to the Wage Committee. Specifically, an alternative to prorate the increases for 2008 was proposed and presented as a workable option to the Wage Committee on January 10, 2008. The memo and spreadsheet illustrating the proposal that was provided to the Wage Committee are herein attached for your information. In addition to this information, staff was requested to provide the cost difference between implementing the performance increases as originally proposed (uniform date in March) and the proposal to prorate increases for 2008. As directed, the information provided reflects the costs for performance increases for regular full time employees. This has been completed, and the estimated costs associated with each proposal and the differences are as follows: qco�) • Full Implementation for all Employees as of March 2008: $200,519.70 Prorated Implementation: $130,424.66 Cost Difference: $ 70,095.04 The costs noted above are through December 31, 2008, and include the performance increase dollars as well as the associated employer payroll taxes and PERA retirement contributions. It is requested that the Council consider both the performance pay matter and the amended City Policy No. 3.08. Staff will be attending the January 22 meeting to address any remaining questions the Council may have. Encl. "l c� WAGE COMMITTEE MEETING 40 nuary 10, 2008 Proposed Transition to Standard Date for Employee Performance Increase Consideration and Implementation It has been proposed to establish for all eligible regular full time and regular part time employees a standard date for the consideration and implementation of performance increases. It has been proposed to transition all regular full time and part time employees, following the first continuous 12 months of employment (standard probationary period), to a standard performance increase implementation date - the first day of the first full pay period beginning on or after March 1. Performance appraisals are to be completed each year by January 31, and the corresponding performance increase implemented in March. The rationale for this proposal recommended to the Hutchinson City Council includes the following: • All employees within the City and within the various departments on a going - forward basis have a uniform review period. • The goals of the department and all employees within the department can be better coordinated and coincide with the current budgetIcalendar year, and can incorporate Council goals and objectives. • This concept will be more effective in regards to completing reviews on a timely basis and in a consistent manner. • Administratively, implementing the increases during only one payroll is more efficient and eliminates the need for any retroactive payments. " This system aids in the budgeting process in that goals and objectives can coincide with the budget year. The basic components of the transition to the standard implementation are as follows: " Employees will have a performance appraisal completed in January 2008. K rorated performance increases will be granted with the first full pay period in March 2008, or as of March 9, 2008. he increases will be prorated and the change in the employee pay rate established on March 9 will reflect this prorating. • The prorating will reflect the full performance increase amount the employee would have received for calendar year 2008 with the current system (anniversary date - December 31, 2008). For example, if an employee has an anniversary date in September and would normally receive $300 from their anniversary date through the end of the year, their pay rate will be increased on March 9 to the amount figured that will cause them to earn the additional $300 between March 8 and December 31. • As of January 1, 2009, employee pay rates will be, if necessary, adjusted to the pay rate that would have been established on March 9, 2008, if the original proposed system would have been implemented. • All eligible employees will receive performance increases in 2009 effective March B. • gC0.> Ll 0 0 Trans Exampl Jan -08 for F ull _Tim_ Time Employees - Anniversa Date 1/1/2_008- 3/8 /2008 An regular employee with and then will receive lump a 2008 anniversary date before March 9 will have their pa ir rate changed ary data and March as of this 8, 2008. date sum retro pay for all hours worked between their anni I Hours Current Total S Hours Prorated Check on Pay Rate Anniversary Date Annly Date to 12131/2008 __ Perf. % $ Increase Increase to 120081 _ 319 to Increase Total Inc. I Difference effective Rate Increase per hour 12!3112008 per Hour Hrs x Pro Inc. In Amts. 111 12009 $0.4394 3/15/2008 166_4 $15.000 3% $0.450 _ $748.80 1704 $15.450 $0.439 $748.06 -$0.74 728/2008 904 575.000 3% $0.450 $406.60 1704 $0.2387 $15.450 _ _ $0.239 $407.26 $0.46 12282008 3% 24 $15.000 $0.450 $10.80 1704 $0.0063 $15.450 - - - - - -- _ $0.006 $10.22 -$0.58 3/152008 1664 $28.846 3_% $0.865 $1,439.99 1704 $0.8451 $28.846 _ $0.845 $1,439.88 - $0.11 7282008 904 5 3 °.f, $0.865 $782.30 1704 $0.4591 528.846 $0.459 $782.14 -$0.17 $0.0122 12282 24 3% $0.865 $20 1704 $28.846 _ $0.012 $20.45 -$0.32 • Memorandum TO: Mayor and City 1�quncil FROM: Brenda K Ewi an Resources Director RE: 2008 Performance Increase Uniform Implementation Data and Consideration of Amendment to City Policy No. 3.08 DATE: December 8, 2007 Attached is the Information that was previously provided to the City Council regarding the following items: 1. Consideration of the proposed amendments to City Policy No. 3.08 The revised policy addresses establishing a uniform time frame for employee performance reviews, specifically the calendarlbudget year. Upon adoption, reviews for all regular full time and part time employees, except first year employees, are required to be completed no later that January 31 of each year, • will evaluate the employee performance for the previous calendar year, and may contain goals and objectives for the current calendar year. 2. Consideration of establishing the uniform date for employee performance Increase Implementation. Sold dabs is proposed to be the first date of the first full pay period commencing on or after March 1. The change in the timing of the Implementation coincides with the proposed change in the employee performance review period (calendar year). I plan to be at the Council meeting on December 11. n LJ 9C6�) Memorandum TO: Mayor and City Council FROM: Brenda K. Ewian Resources Director RE: 2008 Performance Increase Uniform Implementation Date and Consideration of Amendment to City Policy No. 3.08 DATE: June 6, 2007 Currently, those employees (regular full time & regular part time) who are eligible for and are granted a performance increase per the City's Annual Compensation Plan, receive the increase as of their anniversary date. As a result, increases are implemented with each payroll over the course of the entire year. • Historically, the increases have been based upon the appraisal of the employee's performance for the one -year period since their previous anniversary date. Directors and supervisors have completed the appraisals throughout the entire year, and all employees are on different schedules In regards to goals and development plans. As of 2007, it was decided to work to complete the performance appraisals by the end of the first quarter so that all employees within the City and within the various departments on a going - forward basis have a uniform review period, and the goals of the department and all employees within the department can be better coordinated and coincide with the current budget/calendar year. The proposed amendments to City Policy No. 3.08 will officially accomplish this change in timing of the performance reviews. Since the reviews have been changed to a uniform date, the concept of a uniform implementation for the performance increases has also been proposed for consideration. Administratively, it is perceived that this concept will be more effective in regards to completing reviews on a timely basis, implementing the increases during only one payroll and eliminating the need for any retroactive payments, and for budgeting purposes. This issue has been discussed with the City Directors, and staff is recommending that the Council consider the following as the uniform implementation date for performance increases for eligible employees: • The first date of the first full pay period commencing on or after March 1 of each • subsequent year. For 2008, the implementation date would be March 9, 2008. As a result, during this one time, one year transition, there will be employees with anniversary dates in the first quarter who may assert that they are experiencing a loss in compensation due to the new implementation date. This is a byproduct of this transition that will delay the increase in the first year for a maximum of approximately. two months, or a period of 14 months between performance increases. After that, the employees will be on the regular twelve month or one year time frame between eligibility for performance increases. New regular part time and regular full time employees will be required to complete one continuous year of service to the City, at which time the first performance Increase may be granted. After the first year, these employees will be transitioned to the uniform implementation date. It is respectfully requested that the Council consider both the amendments to City Policy No. 3.08 and the proposal to establish the uniform date for performance increases. If you have any questions, I will be attending the Council meeting of June 12, 2007. 11 - gC44 • Policy 3.08 CITY OF HUTCHINSON POLICY - PERSONNEL- PERFORMANCE REVIEWS NO. 3.08 DATE 1988: undated 1295:2007 SOURCE ADMINISTRATION reviews will be done 6W for employee The director 6tvWbrsq Ww will complete performance reviews on hourly dsp employees in a format as prescribed by the City Administrator. The City Administrator will complete a performance review on all directors. The City Council will perform a written review on the City Administrator. The City Council will meet to obtain a consensus in the report and provide one appraisal report. • Every effort will be made to maintain a sense of confidentiality to make the process effective. All employee performance reports are on file for inspection in the office of the Human Resources Ge9rdiRgt6f. For nov ,eri;iptoyee ; performance reviews are to be deRe egM$O" in the month of the first anniversary date of that employee. • January 14, 2008 Dear City Council, As you know we have had a request to reconsider our local ordinance that prohibits trucks over 10,000 lbs from residential areas. This request came from a property owner whose family drives truck as their employment. Their concern was the hardship that this ordinance places on them during the winter months when trucks need to be plugged in or kept running to prevent freezing up. In addition is the problem that there is currently no alternative parking location in the city that provides truck parking with electric outlets. Thus trucks must be left runnin offsite during cold conditions. This places a financial burden on the families through increased fuel costs as well as increased concern that something could happen to their truck (their livelihood) when left running unsupervised. Our current ordinance prohibiting truck parking has been on the books since at least 1989, but was basically not enforced until last summer when someone raised a question. When asked, no one could remember any complaints before this and no one could remember the specifics behind the ordinance. The suspicion was that it was a "boiler plate" ordinance that was adopted as part of a codification process at the time. In addition, a recent survey of several comparable cities found that, while all of those cities prohibit parking of large trucks on city streets, only a couple prohibit parking on private • property in residential areas. This is an issue that impacts these families financially and threatens their livelihood. I also respect that some people may not like having a large truck parked next to their residence. In light of these concerns, I ask that the council instruct the Planning Commission to go through their process to propose suitable ordinance language that recognizes the unique needs of truck owners while considering those of adjoining residential property owners. In addition, I would like to propose that trucks without trailers be allowed to park off the street in residential areas, without idling, at least during the winter months and that be allowed immediately until the ordinance review process is complete. Sincerely, • Mayor Steve Cook aCb�) 0 C TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Items for TH 15 & CR 12 Roundabout Project DATE: January 22, 2008 Temporary Access Easement — Attached is the temporary easement documentation for the original access accommodations (extension of Michael Court to 202v Circle) will be provided for approval. Also, the compensation to the private property owner in the amount of $5,500.00 for the casements rights must be considered and approved. At this time, McLeod County representatives have communicated that they may contribute to the expense of this easement and associated construction costs (approximately $12,000), but no formal actions or commitments have • occurred at this time. The City will account for these costs in the 2008 Construction Fund based on anticipated assessment amounts for this project. Letter of Support — Attached is a relatively brief Letter of Support for this project that will be directed at our local Legislators and District 8 Mn/D0T representatives. • County Ditch Petition — Attached is the Petition stating that the City will assume responsibility for the existing County ditch (drain the system) south of the connection that will be made during the TH 15 & CR 12 Roundabout project. We recommend that the attached Documents and Associated Costs be approved as described above. cc: Gary Plotz, City Administrator IOco.) P TEMPORARY ROADWAY EASEMENT This Indenture made and entered Into this day of 2008, by and between Chet & Associates hereinafter ( "Grantors7, and the City of Hutchinson, a Minnesota municipal corporation, hereinafter ('Grantee'). Now therefore, for good and valuable consideration, which both parties acknowledge to be sufficient, Grantors hereby grant an easement for temporary roadway purposes over and across, the west 20.00 feet of Lot 3, Block 1, Boyle's Addition and the east 20.00 feet of Lot 4, Block 1, Boyle's Addition, according to the recorded plat thereof, McLeod County, Minnesota (see Exhibit A). This easement shall be binding upon the successors, heirs and assigns of the parties until October 31, 2008. The Grantee shall have at any time the right to enter upon the easement, but only the easement, to construct, operate and maintain all access and roadway improvements upon said temporary easement as deemed to be necessary by the Grantee. The Grantee shall only be responsible for the maintenance and restoration directly related to the ac and roadway improvements. The Grantor shall not be responsible for any surface Improvements or associated maintenance. The Grantors shall have the right to utilize the easement area In a manner that does not • adversely impact the intent or function of any access and roadway improvements. The Grantee shall be responsible for removing the all access and roadway improvements and adequately restore the easement area to pre - construction conditions or better. In witness whereof, said Grantors here unto have set their hands to this instrument on the day and, year first above written. GRANTORS: Chet & Associates By Printed Name: • STATE OF MINNESOTA } } ss COUNTY OF MCLEOD } The foregoing instrument was acknowledged before me this day of 2008, by (Na") and MW mom) of Chet & Associates, Grantors. SIGNATURE OF PERSON TAKING ACKNOWLEDGEMENT This document was drafted by: Marc A. Sebora Hutchinson City Attorney 111 Hassan St SE Hutchinson MN 55350 (320) 2345683 16C &�) NORTHERN I SKETCH 8 DESCRIPTIONS FOR I I I THE CITY OF HUTCHINSON 3 RES ACRES I I ACRES 2 �E p Av\D BLOCK I I BLOCK 2 - -� L-------------------------------------------------- 202ND CIRCLE 8 I 10 ,3,, BL LOCK 1, S�MEE', ADDITION e, Q,,... a pvpmu , Mr w' - M 20. H M00 el ach 3, BY LE'B ADDIT ADDIT ION, BO wwf. «« rAq ro M. e rwuG! Plat M er or 59"s APEA 21IA . Feet ARFA - e)zs Bprore Fen 3 t '/W RE AA • 2145 Byaa a feet 4 aq� � I y EASUIW 0E5CWTIDN LOT {, BLOCK I. BOYIE'S AOOrrIWI i An eaeemwt lar «sew ourpeaw aver ana mists the Eaat 20.00 Mt e} Lot 4, BbG I, B0NU'S ADDITION, «caEap N the recorded plot MweoL 2 I AREA 2114 Sollars Feu I I A Ij 5 App ~ I 0 70 100 400 � 8��� .cal. In feet BLOCK I I € i z M trot a Cw"fl an of ButsY• This sketch Was tram Us" rwerCea pat nargaNari. 6 j A $ PZUJM LUM SURVEYING NORTH HIGH DRIVE (C.S.A.H. NO. 12) P 0 Box 35 — — xam h, w'Tr aria .r e« w, r.1Tr R. FEW" _ Hutchinson, MInne3ofa 55350 $ �F. MCLEOD COUNTY HIGHWAY RIGHT OF WAY PLAT N0. 29 (320) 5Br 37M ----------------------------------- �. JOB NO OB006 BK (No Book) • State Senator Steve Dille 69800 305 Street Dassel, MN 55325 State Representative Ron Shimanski 23808 Jet Avenue Silver Lake, MN 55381 Hutchinson City Center 111 Hawn Street SE Hutcbinaon, MN 55350.2522 320. 587- 5151/Fez 3202344240 RE: Letter of Support for MnM(Yr TH 15 Roundabout Project Dear Senator Dille & Representative Shimanula The City of Hutchinson would file you in formally consider this correspondence as a Letter of Support for the Minnesota Department of Transportation Trunk Highway 15 Roundabout project at the intersection TH 15 and McLeod County Road 12 (North High Drive) within City limits. There has been extensive discussion recently regarding the development of this project, preferred traffic control mechanism, property impacts and access limitations during construction Mm/DOT, McLeod County and City representatives have made extensive efforts to address issues and concerns surrounding this project At Ibis tunc, we believe that significant progress has been made and proceeding with the construction of this project is justified For your information, Mn/DOT (Regional, District and Central office levels) did perform an extensive analysis of • this intersection to determine that a roundabout configuration was the preferred traffic control mechanism for this intersection based on traffic coumms (exdsting and future), tummg movements, sightlines, property access points and known safety issues The City of Hutchinson participated in this process and firmly supports MST's project development As I'm sure you are aware of MnMW has delayed the letting date of this project to May 16th, knowing that there was a desire to st art the comstucion sometime after school being out for the summer and acknowledging some fiscal issues throughout Mn/DOT. Thus, the construction would not start until late June or even possibly after July 4th. Mn/DOT's District 8 office has communicated that they are 95% sure that this project will proceed as currently scheduled. Again, we sincerely communicate the City of Hutchinson's support for the TH 15 Roundabout project Hopefully, the State Legislature can adequately fiord Mn/DOT to ensue that projects that have been planned for many years are completed as sorted If you have any questions or thoughts regarding this project, feel free to contact Kent Exmer, City Engineer, at 320. 583.5663 or kexmer@cilnrchinsommn us. Sincerely, Steve Cook Gary Plotz Kent Exmer Mayor City Administrator City Engineer • cc: Dave Trooien — MniDOT District 8 Dave Johnston — Mn/DOT Hutchinson John Brunkhorst — McLeod County Printed on recycled paper - bCs�� Jamey 22, 2008 Memo TO: Mayor and City Council From: Jean Ward, HRA Executive Director Datee 1/15/2008 Re: Request for Approval of 2008 Housing Community Development Plan The 2008 Housing Community Development Plan is an update from last year and is based on the 2004 Hutchinson Housing Market Analysis and Demand Estimates along with Information from an updated 2007 market analysis by Maxfield Research for the Highway 7 Corridor. This plan was approved by the HRA Board at its January 15, 2008 Board meeting. An updated plan is a necessary component for RFP applications to Minnesota Housing & DEED. In early February the HRA will be applying for the 2 Construction Funding for the School Construction Program. The following are areas that the HRA will be working on In 2008 to assist the efforts of housing for low and moderate income: Home Ownership • Administer the 2008 Workforce Housing CASA program with availability of $1,500,000 in first • time homebuyer mortgage funding for existing homes and new construction in Rolling Meadows East, Park Meadows, Summerset, and the School Cant uctbn Program. • Administer MHFA CRV affordability gap for three homebuyers purchasing newly constructed houses in the Rolling Meadows East development. • Apply for Minnesota Housing 2 Construction financing for the 2008 — 2009 School Construction House • Continue to admkhister the expanded Frankin Grove neighborhood rehab project and target a new rehab area for pre - application to the SCDP program in the fall of 2008. • Research feasibility of purchasing additional lots for future school construction/affordable housing initiatives. • Administer the Minnesota Housing Fix Up Fund and Community Fa Up Fund targeted to the expanded Franklin Grove neighborhood. Explore the feasibility of promoting energy improvements as a target for the Community Fix Up Fund in Hutchinson. Rental With a vacancy rate near 5 %, which is considered optimum to allow for unit turnover and consumer choice, no rental projects are recommended for 2008. • Renovate eleven apartments, second floor laundry, second floor corridor, and first floor corridor at Park Towers apartrnents. n U tocb�) Hutchinson Housing Community Development Plan Page 1 Willyj u • HOUSING COMMUNITY DEVELOPMENT PLAN GOAL: To identify a community prioritized development list that is substantiated by a development study and formally adopted by the local governing board. GOAL: To ensure that our community has a consistent and updated development plan to reflect the changing conditions in our community. Hutchinson eve -Year Housing Plan Summary The City of Hutchinson has been fortunate to experience steady population and job growth. This growth has created continued demand for housing. According to the September 2004 Housing Market Analysis and Demand Estimates for Hutchinson, Minnesota prepared by the Maxfield Research, Inc. group, Hutchinson will grow by 717 households and 1,420 persons between 2000 and 2010. Based on demand generated from household growth and replacement need, about 520 new housing units in Hutchinson are projected to be needed in Hutchinson between 2004 and 2010. In order for Hutchinson to realize this growth, a variety of housing options (both rental and ownership) at various price points will need to be developed. The HRA will focus on meeting the housing needs for a growing population while at the same time working to result in projects that work for the entire Hutchinson community. The following level of housing production/housing concepts is recommended between 2004 and 2010: Rental: Senior rental housing: Maxfield Research Group updated the 2004 study in June of 2007 and found that due to the current low vacancy rates among senior developments in Hutchinson, there is some pent -up demand for senior housing. However, with the Pines recently filled and the Community of Lakeridge continuing to be marketed, Maxfield Research Group feels there is not enough senior housing demand to warrant the development of new senior housing at this time. Due to the economies of scale, new senior housing requires the demand of a minimum of 40 to 50 units to make a project feasible. As the numbers of seniors grow in the coming years, there will be a future need. 2004 senior housing estimates put on hold until numbers of seniors increase: Active Adult Congregate Independent Living Assisted Living Memory Care/Dementia Subsidized/Affordable Senior Housing 2004 General Occupancy Rental Housing: Market Rate 2007 update - Market rate through 2015 Student Housing - 69 units - 34 units - 11 units - 14 units 22 units (later part of the decade) 40 -50 units (later part of the decade) 50 -60 units 20 -30 units \ Cs a � Hutchinson Housing Community Development Plan Page 2 2004 Study OwnershiQ • Single - Family Homes Entry —level Move -up Executive For -Sale Townhomes Entry-Level Upper -end 90 -95 units 130 -135 units 55 -60 80-85 units 55-60 units In the pursuit of the production of this housing and creation of housing programs, the HRA will be mindful of the City of Hutchinson Comprehensive Housing Goals: 1. Promote a variety of housing types in Hutchinson for all of its citizens. 2. Create a high- quality environment in all residential neighborhoods 2008 Hutchinson Housing Community Development Plan Home Ownership Support of homeownership in the community, especially for the starter home market, is a priority. A comprehensive approach will be used to promote home ownership affordable to our workforce. The use of affordable financing programs for the development of new • single- family units and the purchase or rehab of existing single -family homes is recommended. Even though the housing market has slowed, there are good opportunities for buyers, especially first time homebuyers who have good credit and are mortgage ready. In addition, it is important to support life cycle housing in Hutchinson and assist first time homebuyers purchase existing housing when seniors desire to move from their single family homes to senior projects. 1. Promote homeownership counseling and education. The Homestretch program is required for fast time homebuyers who participate in HHPOP programs. 2. Promote a broad range of purchase price points, organize and secure resources for purchase assistance programs and affordable loan products for both existing homes and new construction. 3. Continue to administer the HHPOP program in Hutchinson. In December 2007, the HRA was approved for Workforce CASA funds for new construction at Park Meadows, Summerset and the School Construction House and existing homes for first time homebuyers in Hutchinson. An allocation of $3,000 in entry cost assistance/home and up to $10,000 /existing home in rehab funding for energy improvements for four existing homes is available for this workforce CASA initiative. 4. Partnerships between the BRA and the Hutchinson High School carpentry classes have been particularly effective in the production of quality affordable housing and for the past five years, one affordable home per year has been constructed by Hutchinson High School Students. Upon sale of the house currently being constructed, the Hutchinson HRA will n I.J kb(b'�> Hutchinson Housing Community Development Plan Page 3 continue the partnership with the Hutchinson High School to construct another starter home for the 2008/2009 school year. Construction financing will be secured; in the past 2% • construction financing was applied for and funded by the Minnesota Housing CRV program. The HRA will also research the feasibility of purchasing additional lots for future school construction program/affordable housing initiatives. 5. In 2008, the Hutchinson HRA will work with the City of Hutchinson, Rolling Meadows East developers, MHFA and the GMHF to continue assisting fast time homebuyers in the Rolling Meadows East Development. The HRA goal of assisting thirty HHPOP homebuyers at Rolling Meadows East has been reached; however seven lots out of sixty remain. Three additional lots have been offered by the developer to be used for HHPOP instead of market rate housing. Funding has been received to assist three additional homebuyers in that neighborhood. 6. In 2008, the Minnesota Housing FUF and CFUF will continue to be used to promote preservation/rehabilitation of single family homes. The HRA will apply for continuation of the CFUF program targeted for the expanded Franklin Grove Neighborhood. The HRA will also look into the feasibility of creating a target for the CFUF program to promote energy efficiency in single family homes. 7. In 2008, as the current SCDP program in the expanded Franklin Grove neighborhood progresses, submit a SCDP rehab pre - application to DEED after identifying a new rehab project area. 8. Continue to evaluate the feasibility of re- development in the downtown area for housing outlined in the Revitalization Master Plan for Downtown Hutchinson. Current housing need shows that a redevelopment project is not advised at this time. • Rental Housing Senior rental housing 1. With the addition of the Pines and Community of Lake Ridge, there is no additional need for senior housing in 2008. General Occupancy 1. No general occupancy rental projects are recommended for 2008, because rental vacancy rates are near 5% which is considered optimum to allow for unit turnover and consumer choice- consider future projects if vacancy rates decline to around 2.0 %. Other Monitor need and project feasibility and partnership opportunities for supportive housing. Summary of Findings Housing Market Analysis and Demand Estimates for Hutchinson, Minnesota Prepared For: Hutchinson Housing and Redevelopment Authority Prepared By: Maxrield Research Inc. September 2004 I* �b Cb� Hutchinson Housing Community Development Plan Page 4 • Purpose and Scope of the Study Maxfield Research Inc. was engaged by the Hutchinson Housing and Redevelopment Authority to analyze demographic trends, market factors that affect the demand for housing in Hutchinson, Minnesota and to project the number of units, and types of housing that can be supported in the community. This study estimates overall housing demand through 2010 and identifies the types of housing that should be developed to meet the needs of current and future residents through the remainder of this decade. This study is an update to a comprehensive housing study completed for the City of Hutchinson in July 2001. • The scope of this study includes an analysis of growth trends and the demographic composition of the population and household base and an analysis of the current housing situation and inventory of pending housing developments. Those interviewed for this study include real estate agents, rental property owners and managers, civic and business leaders, and others familiar with the local housing market. Estimates of the demand for different types of housing and potential target markets are calculated, along with suggested appropriate development concepts. • This report includes both primary and secondary research. Primary research includes interviews with real estate agents, rental property managers, and other housing professionals. Secondary research is credited to the source when used, and is usually data from the U.S. Census. Secondary research is always used as a basis for analysis, and is carefully reviewed in light of other factors that may impact projections such as residential building permit data • or surveys of housing, major employers and local builders. All of the information on existing housing developments was gathered by Maxfield Research Inc. and is accurate to the best of our knowledge. Demographic Analysis • The primary draw area (Market Area) for housing in Hutchinson includes 13 townships and five small cities surrounding Hutchinson, an area extending roughly 8 to 18 miles from Hutchinson's border. This Market Area is the same as the previous study, completed in 2001. Between 1980 and 1990, Hutchinson's population grew by 2,279 persons (a 25% increase), from 9,244 persons in 1980 to 11,523 persons in 1990. This strong growth was fueled largely by growth at 3M and Hutchinson Technology. Population growth was slower during the 1990s, increasing by 1,557 persons (a 13.5% increase), to 13,080 persons in 2000. This growth, however, still outpaced the State's overall growth (12.4 %). • Household growth trends are typically a more accurate indicator of housing needs than population growth since a household is, by definition, an occupied housing unit. Hutchinson added 850 households during the 1990s (an increase of 19.0%), increasing its household base to 5,333 households as of 2000. The remainder of the Market Area added 363 households during the decade (an 8.7% increase), increasing its base to 4,559 households. • A b 0� Hutchinson Housing Community Development Plan Page 5 • Population and household growth during the 1990s was fueled by employment growth in the • County. McLeod County's labor force steadily increased from 17,876 persons in 1990 to 20,925 persons 1998, before declining to 19,406 persons in 2000. Similarly, the number of employed persons increased through 1998, but declined by over 8% in 2000. Between 2000 and 2003, the labor force has remained fairly steady, with a change of less than one percent in each of the last four years. Based on covered employment data in Table 4 and our employer interviews, this rise and fall in employment has been a reflection of employment level changes at Hutchinson Technology. We project that Hutchinson will continue to experience strong growth during the next decade, but at a somewhat slower rate than during the past decade. Our projections are that Hutchinson will grow by 717 households and 1,420 persons between 2000 and 2010. While the projected household growth is projected to be about 5% less than during the 1990s, population growth is projected to be about 3% less. This is due to the fact that household sizes will not decrease as significantly this decade as during the 1990s. The aging of the baby boomers will result in the greatest population gain over the next ten years being in the 45 to 54 and 55 to 64 age groups. Combined, these two age groups are projected to grow by 1,569 persons in the Market Area between 2000 and 2010, while the Market Area is projected to grow by only 1,131 persons. The growth of 45 to 64 year olds will be offset by losses among other age groups. • There was a decline of seniors aged 65 to 74 during the 1990s, but that is projected to cease, with the population stabilizing at about 1,600 in 2000, but is then projected to increase by • 107 people (6.7 %) by 2010. Seniors ages 75 and over are projected to continue to increase by about 11% over the next six years, after growing by 20% during the 1990s. Seniors over age 75 are the primary market for age - restricted ( "senior") housing, including independent and assisted living. • According to the Census, Hutchinson added about 670 owner households and 180 renter households during the 1990s. Meanwhile, the remainder of the Market Area added 436 owner households, but lost about 73 renter households. This loss of renter households resulted from the combination of 1) no additional rental units were built, and 2) many single - family homes were converted from renter - occupied to owner - occupied. In 1990, the largest householder category in the Market Area was married couples with children (2,859 households), or one -third of all households. This group was just slightly ahead of married couples without children (2,720 households). By 2000, there were a greater number of married couples without children (3,161 households) than married couples with children (2,705 households). The increase in married couples without children is due in large part to the large number of baby boomers who have aged into their late -40s to early -50s and become empty nesters, as well as lifestyle changes. • The City of Hutchinson issued 315 buildings permits for new construction between 2000 and 2003, resulting in 79 units annually. In the 1980's, the City issued 977 permits (98 units • annually) and 1,051 permits in the 1990's (105 units annually). 1bU0J Hutchinson Housing Community Development Plan Page 6 • For -Sale Housing Analysis • Approximately 15% of Hutchinson's housing stock was built prior to 1940, compared to 31 % of the Remainder of the Market Area. Almost 40% of Hutchinson's housing stock was constructed since 1980. • The median resale price of existing homes (including single - family and multifamily homes) in Hutchinson increased from about $112,950 in 1999 to $141,000 in 2003, a 6% annual increase. Through the first -half of 2004, the median resale price was $143,400. • The average sale price of homes in Hutchinson was $148,482, or $7,500 higher than the median. The difference between the average and median sale price indicates there are more higher -end homes skewing the average resale price • In 2003, there were 259 resales in Hutchinson, down from 302 resales in 2002. However, the median sales prices increased by 13 % between 2002 and 2003. Furthermore, the average time on market decreased between the two years, from 78 days in 2002 to 74 days in 2003. • Based on the median price of $141,000 in Hutchinson in 2003, a household's monthly payment (assuming zero down and principal/interest, insurance, and taxes) would be about $1,020. The income required to afford a home at this price would be about $47,000 to $56,400, based on purchasing a home at 2.5 to three times income (and assuming they do not • have a high level of debt or existing equity). In 2004, 51% (2,279 households) of Hutchinson's non - senior households had incomes greater than $50,000, meaning that over half of non - senior households in Hutchinson can afford a median-priced home in the Market Area. There are a total of 126 homes in Hutchinson listed for -sale in August 2004. The average and median price of the homes listed for sale were $193,251 and $169,900, respectively. These are much higher than the average and median resale price of homes in Hutchinson in 2003 — by about 30% and 20% higher, respectively. Higher list prices may indicate current strong demand for homes in Hutchinson. • The median price of new single - family homes built in Hutchinson was $149,500 in 2003, an increase of $39,000 (35.3 %) since 2000. Through July 2004, the median price has increased to $162,500, a 9% increase from 2003. • Through year -end 2003, Hutchinson had a total of 217 vacant lots within 18 different subdivisions. Almost 200 of these lots are in subdivisions platted since 1999, representing about 90% of the lot supply. • There are 13 active single - family subdivisions with a total of 273 available lots (excluding planned developments). Based on an average of about 63 homes built per year since 2000, this equates to a lot supply of 4.3 years. Including the 93 planned lots in the Summerset Third Addition results in a total of 366 available lots, or a 5 to 6 year lot supply. Maxfield • Hutchinson Housing Community Development Plan Page 7 Research Inc. believes that a three- to five -year supply of lots is an appropriate balance • between providing adequate consumer choice and minimizing developers' carrying costs. • Lot prices at the active subdivision in Hutchinson are typically priced from about $40,000 to $60,000. Lot prices typically end up accounting for 25% to 30% of the price of a newly constructed home. However, lot prices have been closer to about 30% of the cost of the home in the past year. • There are seven subdivisions marketing multifamily developments in Hutchinson. Combined, the subdivisions account for 321 units, 151 of which are available. Based on the average absorption of 16 units per year between 2000 and 2003, these 151 units would be absorbed in nine years. Due to the aging of the baby boom population, we estimate about 25 multifamily units could be absorbed annually, resulting in a six -year unit/lot supply. Rental Housing Analysis General - Occupancy Rental Market • Since the completion of the previous study in 2001, there have been no market rate rental projects added in Hutchinson. Overall, there were 31 projects surveyed, with a total of 913 units. As of August 2004, there were 42 vacancies, translating into a vacancy rate of 4.6%. The majority of the vacancies were in two-bedroom units. • • The monthly rent for market rate units in August 2004 ranged from $335 to $375 for efficiency units, with an average of about $359 per month. One- bedroom units ranged from $265 to $665 and averaged $470 per month. Two - bedrooms ranged from $375 to $800 with an average of $545 per month, while two-bedroom plus den/three- bedroom units ranged from $475 to $855, averaging about $702 per month. We identified six general- occupancy subsidized projects in Hutchinson offering a total of 206 units. A total of three vacancies were reported by building managers, translating to a vacancy rate of 1.46 %. In comparison, there were four vacancies in 2001, or a vacancy rate of 1.9 %. • Combined, the average rent paid by tenants at apartments financed through Rural Development is about $315 to $330 per month. Based on paying 30% of their adjusted gross income for rent, this would equate to an average annual income of about $12,600 to $13,200. Senior Housing Market We identified six market rate senior rental housing projects in Hutchinson. These six projects have a total of 249 units with various levels of service — from independent to memory care. We identified another three subsidized senior projects in the City Hutchinson with a total of 178 units. • 1DG-3") Hutchinson Housing Community Development Plan Page 8 • Overall, there are 12 vacant units among the six market rate senior rental projects in • Hutchinson, representing a vacancy rate of 4.8 %. Generally a healthy senior housing market will have a vacancy rate of around 5.0% (independent projects) to 7.0% (assisted living or memory care projects) in order to allow for sufficient consumer choice and turnover. There are two planned senior housing projects in Hutchinson at this time. Welcome to Our Home, in conjunction with the Board of Social Ministry, is planning to construct a 50 -unit independent building adjacent to The Oaks. Additionally, a planned senior condominium building to be called Community of LakeRidge will be located at the comer of Dale Street and Century Avenue. • There are no vacancies among the three subsidized senior projects in Hutchinson, consistent with the 2001 study. Although there are no vacancies, seniors are usually able to move in within a few months on a waiting list. Residents at the three subsidized projects pay 30% of their adjusted gross income on rent. At Park Towers, the average rent paid was $200. This would equate to an income of roughly $8,000. Housing Demand Analysis and Recommendations • Based on demand generated from household growth and replacement need, we project • demand for about 520 new housing units in Hutchinson between 2004 and 2010. It is important to note that in order for Hutchinson to realize this growth, a variety of housing options (both rental and ownership) at various price points will need to be developed. Based on demographic and market trends, we believe that 15% to 20% of demand over the next six years will be for rental housing (80 to 110 units); while the remaining 80% to 85% of the housing demand (415 to 445 units) will be for for -sale housing. Demand for senior housing varied by the level of services. The following summarizes 2004 senior housing demand calculations for the Hutchinson Market Area: Active Adult - 69 units Congregate Independent Living - 34 units Assisted Living - 11 units Memory Care/Dementia - 14 units Subsidized/Affordable Senior Housing - 22 units In the short-tern we believe that the most appropriate project to satisfy market rate senior demand in Hutchinson is an adult/few- services rental apartment. The development of planned congregate housing will absorb the demand for independent housing with services. Furthermore, the planned development of another senior condominium should meet the demand for seniors seeking a for -sale building through the remainder of this decade. • lb C.b> Hutchinson Housing Community Development Plan Page 9 • Although existing subsidized senior housing facilities in Hutchinson maintain high • occupancies, we do not recommend the development of additional affordable senior housing in the short-term. However, due to the increasing demand for subsidized senior housing, we recommend the development of 30 to 36 units towards the end of this decade. • Based on demand for approximately 80 to 110 rental units in Hutchinson through 2010, we recommend a building of 40 to 50 market -rate rental units later this decade; once the rental market demand has increased to a level to sufficient enough to support a new development without adversely affecting the existing market rate rental market. A portion of this rental demand could be for a more "up scale" project as well as some larger town home units for families. • Hutchinson currently has a supply of about 270 available lots. Based on the absorption of 50 lots per year, the existing lot supply would be depleted in five years. The general benchmark for a growing community is a lot supply of three -to five years, ensuring adequate consumer choice with excessively prolonging developer - carrying costs. The final phase of the Summerset 3` Addition will bring another 93 lots on -line, extending the lot- supply for nearly two more years. • Based on the success of Rolling Meadows and the planned Rolling Meadows East second phase, we believe that an additional subdivision geared toward entry-level homes should be pursued towards the end of this decade. We also recommend the continuation of the Hutchinson Home Purchase Opportunity Program (HHPOP), which has been very beneficial • in helping moderate - income households become first -time homebuyers. • We estimate demand for 275 to 290 single - family homes in Hutchinson between 2004 and 2010 — or about 47 new homes annually. To meet the demand for entry-level single - family homes over the remainder of the decade not satisfied by existing homes on the market, we recommend the development of 90 to 95 homes priced between $125,000 and $150,000. The remaining demand will be split between move -up homes (130 to 135 homes) priced between $150,000 and $250,000 and executive homes (55 to 60 homes) priced at $250,000 and above. • We estimate that Hutchinson can support the development of 130 to 140 multifamily units between 2004 and 2010 — or close to about 23 units per year. Based on home values of the existing housing stock, we believe that about 60% of the for -sale multifamily demand will be for units priced between $125,000 and $155,000. The remaining demand for 55 to 60 units will be for units priced between $175,000 and $225,000. • 1b m Hutchinson Housing Community Development Plan Page 10 n LA G /HRA/2007/2007 Housing Development Plan • J loCb\) 0 Memorandum TO: Mayor and City Council n FROM: Gary D. Plotz, City Administratory Brenda K. Ewing, Human Resources Directo' RE: 2008 Reclassification Request DATE: January 16, 2008 As per the City Council's adoption of the 2007 City of Hutchinson Compensation Plan, the City Administrator and Human Resources Director may jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. As the following reclassification request exceeds the two grade range, this request is being brought before the City Council for consideration. The following reclassification request has been presented to City Administration, and the recommendation for action is as follows: Compost Supervisor The position of Compost Supervisor was established in 2005 when the previous • City position of Compost Site Coordinator was reclassified from a Grade 6 to a Grade 7 position. At that time it was noted that the position would be monitored in the future, and if appropriate, the position would receive additional consideration for reclassification as early as 2006. Since 2005, the position of Compost Supervisor has continued to evolve and assume additional duties and responsibilities related to the direct management of the Creek Side compost facility. The duties assumed are as a result of the City moving away from contracted management of the compost operation. The additional duties and increased responsibilities including the following: Responsibility for the operation and maintenance of the overall compost facility /transfer station including: • Procurement of resources (raw materials, product packaging, equipment, advertising) • Transportation for incoming raw materials and finished product • Compost site development • Systems analysis of the operations (cost accounting with the Finance Dept., financial statements) • Grant research and applications • Direct supervision of all staff • Annual budget preparation and implementation • Key contact for City staff, elected officials, and the Compost • Advisory Board 10 cG�) Attached for your review and consideration are the proposed, revised position description • and the proposed reclassification job grade point evaluation. It is recommended that the position of Compost Supervisor be reclassified from a Grade 7, Compa Ratio 107.1 to a Grade 11, Compa Ratio 95 and the title of Compost Manager established for the position. The proposed associated salary increase with the three grade adjustment is 11.7°/x. If you have any questions regarding this matter, we will be in attendance at the January 22 Council meeting. Encl. is N0Cc—) TITLE: CREEKSIDE COMPOST S11R€RWSOR MANAGER jobdesc103 20(5 2008 • DEPARTMENT: CREEKSIDE COMPOST -19- SUPERVISED BY: CITY ADMINISTRATOR %NITH QVF Qv THE GOM ORT SUMMARY: THIS IS WORK OPERATING THE CITY -OWNED CREEK SIDE COMPOST SITE AND TRANSFER FACILITY DUTIES AND RESPONSIBILITIES: 1. Operates and maintains the overall compost facility /transfer station, buildiRg and bagging building OpWations and associated operations, including; but not limited to the following: a. Procures resources including but not limited to: • Existing raw materials from current municipal customers and private sources • New raw materials from additional municipal and private sources • Product bags and miscellaneous supplies • Equipment as needed • Advertising as determined by the compost management team b. Transportation • Secure short -term contracts with private haulers • 0 Conduct systems scheduling for the City's walking floor (5) flat bed (1), and roll -off trailers to maximize asset investment • Systematize an approach for bulk deliveries (large and small customers, including yellow page customers) • Systemize an approach to bagged deliveries to locate low cost provider by shipping zone while maximizing back hauls c. Compost Site Development • Develop and implement yard waste compost processing sites • Identify, develop, and implement metro and out -state drop -off and retail sales sites • Schedule equipment at off- premise sites in coordination with the Creek Side Compost Site Supervisor d. Systems Analysis of Compost Operation • Work with the Finance Department to perform basic cost accounting on bagged production with particular attention to labor inputs production per unit (bag / pallet / employee shift), and make adjustments as needed • Assist with the monthly financial statement for the City Council Creek Side Soils Advisory Board and pro-forma P & I as needed, along with other benchmark operation measurements. e. Grants • Research and apply for local, state and federal grants. 1bcc-�) 2. Meets regularly with geF the City'i�dministrator,' Firian ° ce'•Director; ASsistant 9 Y� Finance Director, and other business consultants regarding business and financial matters and operating needs and concerns. 3. Directly supervises all full time, part time, and temporary employees of the compost site and transfer facility. 4. Per#erras Supervises the compost office functions, including general correspondence and record keeping. Coordinates the actions of the Creekside support staff with the City Finance Department in regards to the general accounting process (accounts receivables, payables, and daily receipts) for the facility. - �errsrr. 8. Coordinates with the city contract marketing firm to determine product production schedules. • 10. Prepares annual budget and Coordinates with the Finance department for the final development of the GFeek8ide annual budget. 11. Performs related duties as required. ■ ■. 119 .. EQUIPMENT: Personal computers and related software and hardware, computerized financial and inventory system, computerized communication equipment and cellular and desk telephones. Practical knowledge all compost/transfer facility equipment and heavy equipment. REQUIRED QUALIFICATIONS: Four -year degree in Manufacturing, General/Cost Accounting, Logistics, Industrial Engineering , Business, or relevant field, or 10 years of broad production management experience. The City may authorize the substitution of alternative combinations of education and experience at its discretion. The ability to demonstrate knowledge of commonly used concepts, practices and procedures to achieve safety, quality, productivity and cost control, and customer service goals and objectives in a manufacturing /production environment. Thorough understanding of budgeting, general accounting and cost accounting; inventory, and supply replenishment/ N o cc, 8. Coordinates with the city contract marketing firm to determine product production schedules. • 10. Prepares annual budget and Coordinates with the Finance department for the final development of the GFeek8ide annual budget. 11. Performs related duties as required. ■ ■. 119 .. EQUIPMENT: Personal computers and related software and hardware, computerized financial and inventory system, computerized communication equipment and cellular and desk telephones. Practical knowledge all compost/transfer facility equipment and heavy equipment. REQUIRED QUALIFICATIONS: Four -year degree in Manufacturing, General/Cost Accounting, Logistics, Industrial Engineering , Business, or relevant field, or 10 years of broad production management experience. The City may authorize the substitution of alternative combinations of education and experience at its discretion. The ability to demonstrate knowledge of commonly used concepts, practices and procedures to achieve safety, quality, productivity and cost control, and customer service goals and objectives in a manufacturing /production environment. Thorough understanding of budgeting, general accounting and cost accounting; inventory, and supply replenishment/ N o cc, EQUIPMENT: Personal computers and related software and hardware, computerized financial and inventory system, computerized communication equipment and cellular and desk telephones. Practical knowledge all compost/transfer facility equipment and heavy equipment. REQUIRED QUALIFICATIONS: Four -year degree in Manufacturing, General/Cost Accounting, Logistics, Industrial Engineering , Business, or relevant field, or 10 years of broad production management experience. The City may authorize the substitution of alternative combinations of education and experience at its discretion. The ability to demonstrate knowledge of commonly used concepts, practices and procedures to achieve safety, quality, productivity and cost control, and customer service goals and objectives in a manufacturing /production environment. Thorough understanding of budgeting, general accounting and cost accounting; inventory, and supply replenishment/ N o cc, distribution. Previous Budget Management Experience is required. Experience in leading and managing supervisors and personnel. Proficiency in general personal computer use. Valid driver's license. Experience with computer software applications - Microsoft Office and Peachtree Accounting /Manufacturing is strongly preferred. History of managing people with 5-7 years progressive experience in managing production operations, leading and training people. Certification from a recognized composting training r p�ogram, Effective verbal and w' n' ten communication skills. Ability to work well with officials, staff, and the general public. WORKING CONDITIONS: Daily office conditions. Exposure to outside working conditions and extreme temperature conditions. Exposure to air quality /odor conditions associated with compost facilities, as needed. Variable work hours as needed. On -call for emergencies or other contingencies. Grade -7 11 position • • 4oCc") Compost Supervisor Reclassification Proposal 2008 C�MPVA Existing Knowledge Evaluation 4D 80 pts. HS level or equiv. + 2 yrs addtl advanced training involving spec. techniques 8-5 vrs experience RATING FACTORS Mental Interpersonal Working Total Accountability Effort Skills Conditions Points 4CS 160 pts. 5C 92 pts. 4D 106 pts. 28 46 pts. 484 pts. Grade 7 Broad degree & Complicated challenges w/ Negotiates to achieve a Some exposure to injury risk considerable extent of in defined policies and obj. desired result, and/or provides or unpleasant shared authority Choose from workable director to others; affects etements; repetitive effort & alternatives department decisions, clients, moderate exertion practices & procedures New Title: Compost Manager Directs communications and/ Proposed or negotiations of complex Evaluation 5D 106 pts. 5DS 280 pts. late, solve Skill/knowledge regarding Extensive degree w/in clients, practices & procedure techniques or principles broad policies & prac- equiv to 4-yr degree; tices with top mgmt 8-5 vrs experience guidance. shared rase plicated challenges Directs communications and/ defined policies & or negotiations of complex -fives; analyze, issues of significant impt.; late, solve decisions affect primary busir clients, practices & procedure 40 pts. _708 pts Grade 11 exposure to Injury risk ittent exposure to 1 -2 isant elements; al effort & exertion r • • 0 0 Memorandum TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator C�ew� Brenda K. Ewing, Human Resources Directory ) RE: Public Works Department Reorganization and Reclassification Requests DATE: January 16, 2008 Since the departure of the Public Works Director in December 2006, the Public Works staffing structure has been under review by staff. A number of actions were taken in the interim to assume or to cover the additional duties and responsibilities previously covered by the Director position. These actions included the following: 1. Assigned the overall management duties for the Public Works functions to the City Engineer position. 2. Appointed the City Engineer as the primary representative for the Public Works Departments. This includes attending all City Council meetings. 3. Assigned budgeting and financial duties and the HATS joint powers representative • position to the Public Works Superintendent. 4. Expanded the lead role of Senior Public Works Maintenance Specialist working with the street crew. NOTE: Additional interim pay was implemented for the positions noted to compensate for the additional duties in the short term. In staff discussions, it was recommended that the interim assignments be reviewed at the end of 2007, and, if appropriate, a more established structure submitted to the Mayor and City Council for consideration at that time. Recent meetings were conducted with the City Administrator, Human Resources Director, City Engineer, Public Works Superintendent, and Water/ Wastewater Director to discuss the results and effectiveness of the interim assignments and to formulate a recommendation for the Public Works staffing structure. The discussions confirmed that City Administration and Public Works management staff believe the assignment of management duties was appropriate and has been working very well. There appears to have been no disruption or perceived lapses in the management services provided by staff. Additionally, as the Council is aware, there has been limited use of the contracted services of the previous Public Works Director. One area that was deemed to need attention, in part as a result of the Public Works Superintendent's additional duties, is the resource management function. This includes the following responsibilities: • Coordinating the right -of -way management program - utility installation, permitting, • and inspection; oversight of private construction activities and the effects on public rights -of -way 1 oCC,0 • Infrastructure management — pavement, sidewalk and other utility condition surveys, • inspection and testing; inventory records; identification of existing infrastructure locations and issues; and, developing operations and maintenance plans based on the information collected At this time, staff is recommending the following actions be taken by the City Council: 1. Reclassify the position of City Engineer from Grade 12 to Grade 14 to account for the management duties noted previously. (position description attached) 2. Reclassify the position of Public Works Superintendent from Grade 10 to Grade 11 to account for the additional duties noted above. It is also recommended that the position title be changed to Public Works Manager. (position description attached) 3. Change the title for the position of Water/Wastewater Director to Water/Wastewater Manager. (position description attached) 4. Return the position of Senior Public Works Maintenance Specialist working with the street crew to its previous capacity as a Grade 4 position. 5. Incorporate resource management duties into the description of the Environmental Specialist position, as time permits. It was also noted in the staff discussions that further future considerations of the overall staffing structure are warranted, particularly in regards to the mid - management needs originally intended to be addressed by the Maintenance Supervisor position that was not successfully filled in early 2007. An analysis was completed to compare the costs of the previous Public Works structure that • included the position of Public Works Director and the resulting structure based on the above recommendations. This analysis indicates a savings of approximately $118,600.00 after taking into account the proposed reclassifications and associated increases in salary. If you have any questions regarding this information and the associated recommendations, both Administrative and Public Works staff will be attending the January 22 Council meeting. Encl. Cc: Kent Exner, City Engineer John Olson, Public Works Superintendent Randy DeVries, Water/Wastewater Director • 1 C3 Cc)) 0 City Engineer Reclassification Proposal 2008 Skills/ Existing Knowledge Evaluation 5 +E 140 pts. 0 RATING FACTORS Mental Interpersonal Working Accountability Effort Skills Conditions 5DS 280 pts. 6D 140 pts. 5E 160 pts. 1A 30 pts. Skill knowledge regarding Extensive degree wrin Complex challenges wrin Directs communications and/ Minimal, if any, exposure techniques/principles equiv broad policies & prac- operating policies & or negotiations of complex to injury risk or unpleasant to 4-year degree plus; tices with top mgml principles; analyze, evaluati issues of significant impt.; elements; minimal effort & 5-7 yrs experience guidance, shared resp & solve I decisions affect primary businei exertion Idients, practices & procedures Proposed Evaluation 5 +1 162 ots. 5 +DP 375 ots. 6D 140 ots. 5E 160 pts. 1A 30 pts. Skill/knowledge regarding Extensive degree w!n Complex challenges wrin Directs communications and/ Minimal, rf any, exposure techniques or principles broad polcies 8, prac - operating policies & or negotiations of complex to injury risk or unpleasant equiv to 4yr degree plus; tixx:s with top ngmt principles; analyze, evaluat issues of significant impt; elements; minimal effort & 5-7 yrs experience guidance , primary & solve decisions affect primary businelexertion Idients, practices & procedures i r 31 E Total Points 750 pts. Grade 12 867 pts. Grade 14 0 0 0 Public Works Superintendent Reclassification Proposal 2008 RATING FACTORS J V Skills/ Some exposure to injury risk Mental Knowledge Accountability Effort Existing minimal effort & exertion practices & procedures Evaluation 5E 122 pts. 4DS 212 pts 5D 122 pts- Skill/knowledge regarding Broad degree & Complicated challenges techniques/principles equi substantial extent of won defined policies & to 4-year degree; shared authority objectives; analyze, &7 vrs exnerience evaluate, solve New Title: Public Works Manager Proposed Evaluation 5E 122 pts. 5DS 280 pts. 51) 122 pts. Skill/knowledge regarding louidarica. Extensive degree w!m Complicated challenges techniques/prncples equbroad policies & prat- w /in defined policies & to 4-year degree ; ticas with top mgmt objectives; analyze, 1 .7 vra rxrwrienra shared res evaluate. solve Interpersonal Working Total Skills Conditions Points 5D 140 Pts. 2A 34 pts. 484 pts. Grade 7 Directs wmmunicationsand/ Some exposure to injury risk or negotiations of complex Intermittent exposure to 1 -2 issues of significant impt.; unpleasant elements; department decisions, clients, minimal effort & exertion practices & procedures ects communications and/ negotiations of complex ues of significant impt.; clslons affect primary busir 9nls. Dracticas & procedure 34 pts. 708 pts. Grade 11 exposure to injury risk ittent exposure to 1 -2 isant elements; 0 effort & exertion DRAFT January 2008 TITLE DEPARTMENT 5 CITY ENGINEER PUBLIC WORKS SUPERVISED BY CITY ADMINISTRATOR SUMMARY THIS IS SUPERVISORY/MANAGEMENT WORK IN PUBLIC WORKS DEPARTMENTS (Engineering, Maintenance Operations & Water/Wastewater) PAY GRADE 14 DUTIES AND RESPONSIBILITIES 1 Directs and assumes responsibility for developing, maintaining and enforcing policies and procedures related to various Public Works operations, including: General Management Organizational and strategic planning Departmental human resource functions for personnel under supervision Finance, budgeting and capital planning for department(s) under supervision • Risk management Emergency management Safety Community Development Long range planning for infrastructure and utilities Development plan review Subdivision regulations/agreements Codes, permitting, and inspection Engineering and Project Management Bidding, assessment processes Engineering standards Pre - design and design, including consulting engineering Utility coordination Contractor operations and project administration Project close -out Environmental and Water Resource Management Environmental studies, reviews, and permitting Potable water treatment, conservation, sources and uses Wastewater treatment, treatment capacity, industrial requirements • Storm water and flood management Pollution prevention 2 Works with elected officials, City management staff and other Department staff to identify and 1 b _A) prioritize potential projects and identify potential funding sources for various projects. 0 3 Manages overall effective Public Works operations, including Engineering, Operations & Maintenance, and Water/Wastewater. Works with the Water/Wastewater Manager and Public Works Manager to develop appropriate guidelines and schedules for construction, maintenance and operation of city owned facilities, infrastructure, equipment and assets. Utilizes related computer software. Updates and maintains maintenance/operations records. Serves with the Planning Director as the City's staff representatives at Planning Commission proceedings. Coordinates with the Planning Director to review community development and construction projects relative to City ordinances, regulations and contracts. Oversees certain agreements and other relationships between the City and third parties. 5 Directs and assumes responsibility for overall effective annual improvement and maintenance projects. Assists in preparation of proposed capital improvement plans. Develops reports for departmental, advisory, and City Council use. Directs and assumes responsibility for overall effective construction and maintenance projects. Oversees construction/maintenance contracts, including construction schedules. Routinely coordinates multiple contracted construction/maintenance projects. Provides direction to the Engineering Specialists and Environmental Specialist as required. 7 Sees that Public Works employees under supervision are trained for best use in their respective areas of operation. Develops appropriate training programs, schedules and plans. Ensures employees receive required safety training. Reviews and recommends changes to departmental safety programs. Ensures employees and outside third parties are aware of departmental safety programs related to their respective operations. 8 Responsible for ensuring machinery, equipment, structures, and vehicles used by department(s) under supervision are properly maintained and repaired. Serves as the City's representative for Municipal State Aid and other federal or state funding programs related to infrastructure construction or maintenance. Ensures related operations of the department are coordinated between City, Township, County, State and federal agencies. 10 Performs job evaluations and performance pay recommendations for employees under supervision. 11 Recommends personnel needs for the Public Works Department. 12 Develops budget requests for Public Works Departments. Develops Capital Improvement Plan (CIP) requests for Public Works Departments. Assists the Public Works Manager and Water/Wastewater Manager to ensure departments operate within budget. Makes management aware of emergency needs or significant budget/CIP deviations. 13 Implements Council or administrative management programs for Public Works. Reviews and recommends changes to management programs goals and objectives related to Public Works needs. • 14 Has significant coordination responsibilities with the City Administrator, Planning Director, consultants, Public Works Manager and Water/Wastewater Manager. Has routine coordination with other City Directors, Township officials, County Engineer, Mn/DOT Engineers, and Federal Highway Administration staff. loGd� 15 Coordinates engineering services with other City departments as necessary. 16 Ensures materials, supplies and equipment used by the department(s) under supervision are acquired • and disposed of in accordance with appropriate regulations. 17 Represents the Public Works Department in contacts with the City Council including regular Council meetings, taxpayers and ratepayers, residents, the general public and the media. 18 Performs related duties as assigned or apparent. EQUIPMENT Light vehicles and equipment. Familiar with construction methods, material, supplies used in City -owned facilities and infrastructure. Personal computer and related software and hardware. Communications equipment including telephone, cell phone, and two -way radio. DESIRABLE QUALIFICATIONS Registered Civil Engineer, with experience (5+ years) and training in municipal engineering, including water and wastewater treatment. Significant understanding of Public Works financing issues, including budgeting, capital planning, and resource allocation. Working knowledge of Public Works maintenance operations, equipment, supplies, and preventive and emergency maintenance techniques. Supervisory and management ability and responsible supervisory experience. Organizational skills and ability to quickly prioritize under emergency conditions. Knowledge and understanding of common quality management programs. Ability to communicate effectively and to maintain good working relationships. SPECIAL REQUIREMENTS • Registration as a Professional Engineer in the State of Minnesota Valid Minnesota Drivers License WORKING CONDITIONS Exempt position. Work generally during normal hours of city operations. 24 -hour on -call, when available. Unscheduled hours for emergency response. 0 \ b CAS DRAFT January 2008 DEPARTMENT PUBLIC WORKS SUPERVISED BY CITY ENGINEER SUMMARY THIS IS SUPERVISORY/MANAGEMENT WORK IN PUBLIC WORKS DEPARTMENTS (Streets & Alleys; Airport; Cemetery; Water, wastewater and storm water collection/distribution systems; Fleet services; HATS Facility) PAY GRADE 11 DUTIES AND RESPONSIBILITIES 1 Directs and assumes responsibility for developing, maintaining and enforcing policies and procedures related to various Public Works operations under supervision, including: General management functions Departmental human resource functions for personnel under supervision Finance, budgeting and capital planning for department(s) under supervision • Risk management Emergency management Safety Vector control Facilities management functions General facilities management Cemetery operations Airport operations Infrastructure management functions Right -of -Way management Equipment and fleet management Forestry operations Street maintenance Street cleaning Storm water/Flood management Water distribution operations Wastewater collection operations Traffic operations Parking • 2 Works with elected officials, City management staff and other Department staff to identify and prioritize potential maintenance and capital projects and identify potential funding sources for various projects. Cd� lo 3 Manages and assumes responsibility for overall effective Public Works operations for department(s) under supervision, including facilities, infrastructure, equipment and other assets. Develops appropriate guidelines and schedules for maintaining and operating city owned facilities, infrastructure, • equipment and assets. Utilizes related computer software. Updates and maintains maintenance/ operations records. 4 Serves as the City's staff representative on the Airport Commission. Directs and assumes responsibility for the overall effective operation of the Airport. Coordinates development, construction, and maintenance activities in accordance with Mn/DOT Aeronautics regulations and contracts. Oversees agreements, leases and other relationships between Airport and third parties. Directs and assumes responsibility for overall effective operation of the Streets & Alleys Department. Manages the Pavement Management System (PMS) and provides for periodic updates to maintain the system. Prepares proposed capital maintenance plans using PMS. Develops reports for departmental, advisory, and City Council use. Directs the activities of the City Forester. Directs and assumes responsibility for overall effective operation of general maintenance services. Prepares operational and maintenance schedules. Oversees contracted services. Coordinates multiple contracted services, when necessary. Provides direction to the Forester, Cemetery Supervisor and Sr. Public Works Maintenance Specialists and Leads as required. 7 Sees that Public Works employees under supervision are trained for best use in their respective areas of operation. Develops appropriate training programs, schedules and plans. Ensures employees receive required safety training. Reviews and recommends changes to Departmental safety programs. Ensures employees and outside third parties are aware of departmental safety programs related to their . respective operations. 8 Responsible for ensuring machinery, equipment, structures, and vehicles used by the department(s) under supervision are properly maintained and repaired. Serves as the City's representative on the HATS Joint Powers Board. Ensures daily operations of the department are coordinated with the needs of the HATS Facility, and between City, County, and State employees. 10 Performs job evaluations and performance pay recommendations for employees under supervision. 11 Recommends personnel needs for the Public Works Department. 12 Develops and reports budget requests for Public Works Departments. Develops and reports Capital Improvement Plan (CIP) requests for Public Works Departments. Assists the City Engineer and Water/Wastewater Manager to ensure departments operate within budget. Makes management aware of emergency needs or significant budget/CIP deviations. 13 Implements Council or administrative management programs for operations under supervision. Reviews and recommends changes to management programs goals and objectives related to Public Works needs. • 14 Responsible for the acquisition and disposal of fleet vehicles /equipment. 15 Has significant coordination responsibilities with the City Engineer, Water/Wastewater Manager, and emergency maintenance staff supervisors. Has routine coordination with other City Directors, City to Cdr supervisors, consultants, Township officials, County officials, Mn/DOT officials and FAA staff. 16 Coordinates maintenance services with and/or for other City departments as necessary. • 17 Ensures materials, supplies and equipment used by the department(s) under supervision are acquired and disposed of in accordance with appropriate regulations. 18 Represents Public Works Maintenance Operations in contacts with the City Council, taxpayers and ratepayers, residents, the general public and the media. 19 Performs related duties as assigned or apparent. EQUIPMENT Light vehicles and equipment. Familiar with tools, supplies and materials used in Public Works maintenance operations. Personal computer and related software and hardware. Communications equipment including telephone, cell phone, and two -way radio. DESIRABLE QUALIFICATIONS Engineering, Public Administration, Public Works Management or related degree, or equivalent experience and training as determined by the City. Significant understanding of Public Works financing issues, including budgeting, capital planning, and resource allocation. Substantial working knowledge of Public Works maintenance operations, equipment, supplies, and preventive and emergency maintenance techniques. Supervisory and management ability and responsible supervisory experience. Organizational skills and ability to quickly prioritize under emergency conditions. Knowledge and understanding of common maintenance and quality management programs. Ability to communicate effectively and to •maintain good working relationships. SPECIAL REQUIREMENTS Valid Minnesota Drivers License WORKING CONDITIONS Exempt position. Work generally during normal hours of city operations. 24 -hour on -call, when available, with 20 minute response. Unscheduled hours for emergency response. E l O Cd) DRAFT January 00: TITLE WATER/WASTEWATER MANAGER DEPARTMENT PUBLIC WORKS SUPERVISED BY CITY ENGINEER SUMMARY THIS IS SUPERVISORY/MANAGEMENT WORK IN PUBLIC WORKS DEPARTMENTS (Water Treatment and Wastewater Treatment Facilities) PAY GRADE DUTIES AND RESPONSIBILITIES 1 Directs and assumes responsibility for developing, maintaining and enforcing policies and procedures related to various Public Works operations under supervision, including: General management functions Departmental human resource functions for personnel under supervision Finance, budgeting and capital planning for department(s) under supervision Risk management • Emergency management Safety Facilities management functions General facilities management Water Treatment Plant operations Wastewater Treatment Plant operations Infrastructure management functions Plant equipment management Water infrastructure Wastewater infrastructure Works with elected officials, City management staff and other Department staff to identify and prioritize potential maintenance and capital projects and identify potential funding sources for various projects. 3 Manages and assumes responsibility for overall effective operations of department(s) under supervision, including treatment procedures, facilities, infrastructure, equipment and other assets. Ensures that all relevant rules and regulations of the Pollution Control Agency, State Department of Health and Department of Natural Resources relative to the water and wastewater treatment plants are complied with. Develops appropriate guidelines and schedules for maintaining and operating city • owned facilities, infrastructure, equipment and assets. Utilizes related computer software. Updates and maintains maintenance /operations records. 4 Coordinates treatment facility development, construction, and maintenance activities in accordance 10 CCO with regulations and contracts. Oversees agreements and other relationships between the treatment facilities and third parties. Manages treatment facility operations and maintenance policies, procedures and schedules and provides for periodic updates to maintain them. Coordinates proposed capital maintenance plans with City Engineer and Public Works Manager. Develops reports for departmental, advisory, and City Council use. 6 Directs and assumes responsibility for overall effective operations of department(s) under supervision. Oversees contracted services. Coordinates multiple contracted services, when necessary. Provides direction to the Water and Wastewater Superintendents, Lab Specialist and operators as required. 7 Sees that employees under supervision are trained for best use in their respective areas of operation. Oversees apprenticeship program and cross - training of water /wastewater employees. Develops appropriate training programs, schedules and plans. Ensures employees receive required safety training. Reviews and recommends changes to departmental safety programs. Ensures employees and outside third parties are aware of departmental safety programs related to their respective operations. 8 Responsible for ensuring machinery, equipment, structures, and vehicles used by the department(s) under supervision are properly maintained and repaired. 9 Performs job evaluations and performance pay recommendations for employees under supervision. 10 Recommends personnel needs for the Public Works Department. •11 Assists in developing budget requests for Public Works Departments. Assists in developing Capital Improvement Plan (CIP) requests for Public Works Departments. Assists the City Engineer and Public Works Manager to ensure departments operate within budget. Makes management aware of emergency needs or significant budget/CIP deviations. 12 Implements Council or administrative management programs for operations under supervision. Reviews and recommends changes to management programs goals and objectives related to water and wastewater needs. 13 Responsible for the acquisition and disposal of plant equipment. 14 Has significant coordination responsibilities with the City Engineer, Public Works Manager, and emergency maintenance staff supervisors. Has routine coordination with other City supervisors, consultants, MN DNR, MN PCA and MN Dept. of Health officials. 15 Coordinates services for and maintenance activities with other City departments as necessary. 16 Ensures materials, supplies and equipment used by the department(s) under supervision are acquired and disposed of in accordance with appropriate regulations. 17 Represents the Public Works Department in contacts with the City Council, taxpayers and ratepayers, residents, the general public and the media. • 18 Serves on the City's compost committee, as determined by the City Administrator. 19 Performs related duties as assigned or apparent. vD Cdr EQUIPMENT •Light vehicles and equipment. Familiar with tools, supplies and materials used in water and wastewater treatment operations. Personal computer and related software and hardware. Communications equipment including telephone, cell phone, and two -way radio. DESIRABLE QUALIFICATIONS Technical training in water /wastewater treatment plus several years of supervisory experience. Substantial working knowledge of and experience (5+ years) in water /wastewater treatment operations, equipment, supplies, and preventive and emergency maintenance techniques. Supervisory and management ability. Organizational skills and ability to quickly prioritize under emergency conditions. Knowledge and understanding of common maintenance and quality management programs. Ability to communicate well and to maintain good working relationships with employees and the public. General knowledge of water and wastewater treatment plant functions to oversee plant operation. SPECIAL REQUIREMENTS State of MN requires certification as Class A Wastewater Operator. Class B or A (preferred) Water Certification Type IV Land Application Certification Valid Minnesota Drivers License WORKING CONDITIONS Exempt position. Work generally during normal hours of city operations. 24 -hour on -call, when available, with 20 minute response. Unscheduled hours for emergency response. Some hazard from chemicals and • gases. 1oCd' • MEMORANDUM DATE: January 16, 2008 for the January 22, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: REQUEST FOR JOINT CITY COUNCIL AND PLANNING COMMISSION WORKSHOP TO DISCUSS IMPLEMENTATION OF HWY 7 CORRIDOR STUDY RECOMMENDATIONS At the December 27, 2007, City Council Meeting, the Council approved the following actions related to the Hwy 7 Corridor Study: 1) Resolution adopting the final draft of the Hwy 7 Corridor Study and Area Plan and 2) Resolution directing staff to prepare a plan for implementation of "Next Steps" At the meeting, the Council also expressed that they would like to have a workshop to discuss the details of the implementation steps outlined in the study and how it may affect various properties. Staff is recommending a joint workshop of the City Council and • Planning Commission for this purpose. Due to the moratorium expiring at the end of April, staff recommends scheduling a joint workshop in early February or possibly before the February 19"' Planning Commission meeting. Requested Action: Set a time for a joint workshop with Planning Commission to discuss implementation of the Hwy 7 Corridor Study recommendations. 1] lb Cep 41 Empowering McLeod County communities to build a better tomorrow through communication, education and networking January 4, 2008 Dear McLeod County Community Leader: Thank you for your participation at the November 29 Forum for Elected and Appointed Officials. Seventy -five people attended the forum to provide input on county -wide issues and provide feedback on the future activities to be offered by McLeod For Tomorrow. Surveys indicated: 98% felt the forum was helpful and informative 97% feel regularly scheduled forums and /or workshops around civic issues would be beneficial 93% would like to see a county -wide leadership program offered (47 people indicated an interest in being involved) 95% support McLeod For Tomorrow's purpose and mission With this feedback, the steering committee is planning the following opportunities in 2008 for • McLeod County elected officials and residents: 1. Three forums for elected and appointed officials 2. A workshop in spring around the impact transportation has on future growth in the county 3. The launching of a leadership program in fall that will bring together a diverse group of emerging and current leaders throughout the county The next forum will be held on February 7 with the other dates tentatively scheduled for June 12 and October 30. Forums will provide an opportunity to continue discussion around the key issues that were identified. (A summary is enclosed for your information.) Forum objectives will include: • Prioritization of the key issues • Convening leaders of all sectors to develop the best public solutions • • Exploring opportunities to work together on common issues • Creating a network of a broad cross section of leaders throughout the county • Communication with local legislators on county -wide priorities and legislative proceedings in 2008 Forums will be held from 7:00 -9:00 pm at the McLeod County Courthouse in Glencoe. (Lower Level — Commissioners' Boardroom). All elected and appointed officials from the county, cities, schools and townships are invited to attend. \IC C4�) In order to plan for materials and refreshments for the February 7 forum, please RSVP by • emailing Mary Jo Wieseler, Program Coordinator, at maryjo.wieseler(i ) co.mcleod.rrn.us or by calling 320 - 864 -1320. A response before February 1 would be appreciated. We are excited to offer these opportunities and hope you will join us. Sincerely, McLeod far Tomorrow Steering Committee Enclosure I� L