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cp11-27-2001 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL is TUESDAY, NOVEMBER 27, 2001 MV4 2. INVOCATION —Father Andy Michaels, St. Anastasia Catholic Church (a) REGULAR MEETING OF NOVEMBER 13, 2001 Action - Motion to approve as presented MWO RM&I ► ►� (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON AREA HEALTH CARE BOARD MEETING MINUTES FROM OCTOBER 16, 2001 2. HUTCHINSON PLANNING COMMISSION MINUTES FROM OCTOBER 16, 2001 3. CITY OF HUTCHINSON REPORT OF INVESTMENTS FOR OCTOBER 2001 4. CITY OF HUTCHINSON FINANCIAL REPORT FOR OCTOBER 2001 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11831 —RESOLUTION TO SELL AT AUCTION/DISPOSE OF UNCLAIMED PROPERTY (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A CONDITIONAL USE PERMIT TO EXPAND AN EXISTING BUILDING LARGER THAN 1000 SQUARE FEET FOR PROPERTY LOCATED AT 1150 13" AVENUE NW, AS REQUESTED BY SCOTT AND JUDY PLOWMAN WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11832) 2. CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A POLE FRAME ADDITION TO AN EXISTING POLE STRUCTURE IN AN INDUSTRIAL/COMMERCIAL DISTRICT AS REQUESTED BY BRENT REINER, LOCATED AT 805 HWY 7 WEST WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 1183 3) 3. CONSIDERATION OF A CONDITIONAL USE PERMIT TO PLACE FILL IN THE FLOODWAY AS REQUESTED BY RHONDA BURGE, 1480 HWY 7 WEST WITH DENIAL RECOMMENDED BY THE PLANNING COMMISSION (ADOPT RESOLUTION NO. 11834) 4. CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A 24' X 12' ADDITION TO AN EXISTING BUILDING IN AN INDUSTRIAL /COMMERCIAL DISTRICT AS REQUESTED BY DOUG AND NANCY DWINNEL AT 755 HWY 7 WEST WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11835) CITY COUNCIL AGENDA — NOVEMBER 27, 2001 5. CONSIDERATION OF A 10' VARIANCE TO CONSTRUCT A PARKING LOT 10' • FROM THE RIGHT OF WAY AS REQUESTED BY MCLEOD COUNTY, 1065 5"` AVENUE SE WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11836) 6. CONSIDERATION OF AN EXTENSION FOR A CONDITIONAL USE PERMIT THAT WAS APPROVED IN JUNE TO BUILD A POLE CONSTRUCTED BUILDING IN AN I -2 DISTRICT AND A VARIANCE TO DECREASE THE REQUIRED YARD SETBACK FROM 20 FEET TO 10 FEET, AS REQUESTED BY NGR, LLC WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11838) (d) CONSIDERATION OF TEMPORARY ON -SALE LIQUOR LICENSE FOR LITTLE CROW FRIENDS OF NRA ON NOVEMBER 29, 2001 (e) CONSIDERATION OF OUT -OF -STATE TRAVEL FOR JOHN RODEBERG TO ATTEND THE NATIONAL TRANSPORTATION RESEARCH BOARD CONFERENCE IN WASHINGTON, D.C. FROM JANUARY 12-17,2002 (f) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 1 (LETTING NO. 1, PROJECT NO. 01 -01) (g) CONSIDERATION FOR APPROVAL OF INVESTMENT AUTHORIZATION Action — Motion to approve consent agenda 5. PUBLIC HEARING 6:00 P.M. - NONE X810 4.1 &V4191 11101 Oil I-0101 ►y► M 19 (a) CONSIDERATION OF REQUESTING PARTNER SUPPORT FOR JEFFERSON STREET INFRASTRUCTURE IMPROVEMENTS Action — Motion to reject — Motion to approve (b) CONSIDERATION OF CONSULTING AGREEMENT WITH BARR ENGINEERING COMPANY (EROSION CONTROL AT OLD CITY LANDFILL SITE) Action — Motion to reject — Motion to approve (c) CONSIDERATION OF CONSULTING AGREEMENT WITH BARR ENGINEERING COMPANY (CROW RIVER DAM EVALUATION) Action — Motion to reject — Motion to approve (d) CONSIDERATION OF CONSULTING AGREEMENT WITH EARTH TECH FOR PILOT TESTING FOR PROPOSED WATER TREATMENT FACILITY UPGRADES Action — Motion to reject — Motion to approve (e) CONSIDERATION TO SET BUDGET WORKSHOP FOR DECEMBER 11, 2001, AT 4:00 P.M. 2 CITY COUNCIL AGENDA — NOVEMBER 27, 2001 Action — Motion to reject — Motion to approve • (f) CONSIDERATION OF ORDINANCE NO. 01 -303 — APPROVING AN INTERIM ORDINANCE (MORATORIUM) WHICH PROHIBITS ALL APPLICATIONS FOR SUBDIVISIONS, REZONINGS, AND PERMITTING WITHIN THE HIGHWAY 7 EAST AREA (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR DECEMBER 11, 2001) Action — Motion to reject — Motion to approve (g) CONSIDERATION OF APPROVAL OF DECLARING COST TO BE ASSESSED AND CALLING FOR HEARING ON PROPOSED ASSESSMENT Action — Motion to reject — Motion to approve (h) UPDATE ON TAX INCREMENT DISTRICT #4 Action — Motion to reject — Motion to approve (i) CONSIDERATION OF APPROVAL OF PROCEDURE FOR ADOPTING 2002 GENERAL FUND BUDGET AND SETTING 2002 TAX LEVY Action — Motion to reject — Motion to approve (j) CONSIDERATION FOR APPROVAL RESOLUTION NO. 11839 - EARLY CALL OF 1994 IMPROVEMENT BONDS Action — Motion to reject — Motion to approve 9. MISCELLANEOUS (a) COMMUNICATIONS (a) VERIFIED CLAIMS A Action — Motion to approve and authorize payment of Verified Claims A from appropriate funds MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 13, 2001 CALL TO ORDER - :30 P.M. Mayor Torgerson called the meeting to order at 5:30 p.m. Members present were John Mlinar, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Olson, Assistant Public Works Director. 2. INVOCATION — Father Andy Michaels, St. Anastasia Catholic Church, delivered the invocation. (a) REGULAR MEETING OF OCTOBER 23, 2001 (b) SPECIAL MEETING FROM NOVEMBER 7, 2001 Minutes were approved as presented. WW9 0j& 1 j D191 1• (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON UTILITIES FINANCIAL STATEMENT FOR SEPTEMBER 2001 2. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM SEPTEMBER 26, 2001 3. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM OCTOBER 22, 2001 4. PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM OCTOBER 4, 2001 5. CHARTER COMMISSION MINUTES FROM OCTOBER 15, 2001 6. BUILDING DEPARTMENT MONTHLY REPORT FOR OCTOBER 2001 7. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR SEPTEMBER 2001 8. FIRE DEPARTMENT MONTHLY REPORT FOR OCTOBER 2001 9. PIONEERLAND BOARD MEETING MINUTES FROM SEPTEMBER 20, 2001 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11822 —RESOLUTION TRANSFERRING FUNDS FROM THE GENERAL FUND, ECONOMIC LOAN, ENERGY LOAN, 1980, 1990 AND 1992 TAX INCREMENT DEBT SERVICE FOR 2001, TO HUTCHINSON COMMUNITY DEVELOPMENT (EDA) FUND 2. RESOLUTION NO. 11823 — RESOLUTION TRANSFERRING $203,000 FROM WATER SEWER & REFUSE FUND TO 1994 IMPROVEMENT BONDS, 1995 . IMPROVEMENT BONDS AND GENERAL FUND 3. RESOLUTION NO. 11824 — RESOLUTION TRANSFERRING $264,000 FROM LIQUOR FUND TO GENERAL FUND 3(<�) CITY COUNCIL MINUTES — NOVEMBER 13, 2001 • 4. RESOLUTION NO. 11825 — RESOLUTION TRANSFERRING $155,000 FROM SPECIAL ASSESSMENT FUND TO CENTRAL GARAGE FUND 5. RESOLUTION NO. 11826 — RESOLUTION REAFFIRMING THE CITY OF HUTCHINSON'S ASSESSMENT POLICY WITH REGARD TO SOUTH GRADE ROAD PROJECT (LETTING NO. 5, PROJECT NO. 01 -08) (c) CONSIDERATION OF SHORT -TERM GAMBLING LICENSE FOR HUTCH DANCE CENTER ON DECEMBER 15, 2001 (d) CONSIDERATION OF TRANSIENT MERCHANT LICENSE FOR T.A.P. ENTERPRISES, INC. ON DECEMBER 15, 2001 (e) CONSIDERATION OF IMPROVEMENT PROJECT CHANGE ORDERS (f) CONSIDERATION OF APPROVING AMENDED ASSESSMENT ROLL SA -5048 (GRIFFIN STREET — LETTING NO. NPROJECT NO. 01 -06) (g) CONSIDERATION OF APPROVING ASSESSMENTS ON SOUTH GRADE ROAD — ASSESSMENT ROLL NO. 5051 (SABINSKI AND B &B PROPERTIES) Motion by Mlinar, second by Haugen, to approve consent agenda. Motion carried unanimously. 5. PUBLIC HEARING — 6:00 P.M. - NONE 6. 2111010U1\I[41:11.y�U .�L7aC� :.► 1J►I. I MF11TSVE D BUS Mel *I AA .1 1 1 lei DIM (a) CONSIDERATION OF APPROVAL OF REQUEST FOR PROPOSALS FOR CODIFICATION OF THE HUTCHINSON MUNICIPAL CODE Gary Plotz, City Administrator, explained the guidelines outlined in the proposal drafted by Dick Schieffer, City Attorney. Motion by Peterson, second by Hoversten, to approve authorization of seeking request for proposals for codification of the Hutchinson Municipal Code. Motion carried unammously. (b) CONSIDERATION OF APPROVAL OF CITY ATTORNEY POSITION DESCRIPTION Gary Plotz explained that the City of Hutchinson currently has a contract with a private law firm to provide legal services. The city is exploring other alternatives in the way these services are provided, with one option being having a city attorney on site at City Center as an employee of the City of Hutchinson.. This action item is only to approve the authonzation to seek proposals for the city attorney position from the external market. Motion by Peterson, second by Mlinar, to approve the request to seek proposals for the city attorney position. Motion carried unanimously. (c) CONSIDERATION OF AWARD OF BIOSOLIDS WATER MAIN PROJECT . John Olson explained that this project is extending watennain to the Biosolids Drying Facility. Jun] Contracting was the low quote for this project and he recommended accepting 3(0.) CITY COUNCIL MINUTES — NOVEMBER 13, 2001 their quote. • Motion by Mlinar, second by Haugen, to award the biosolids water main project to Juul Contracting. Motion carved unanimously. The funds for this project are coming from the wastewater plant. (d) CONSIDERATION OF ACTIVATION OF PREVIOUSLY DEFERRED ASSESSMENTS Kay Peterson will be abstaining from voting on this issue. John Rodeberg explained that a number of defemnents have occurred over the last few years. He further explained that this past summer, the Engineering department conducted a computer query on any properties that may have "missed" any deferred assessments. Some assessments were never activated and the city is now activating them. Mr. Rodeberg explained that these assessments are legally due and payable since they have not been paid on these properties. He explained that there have been calls and complaints by residents in regard to these extra costs that they were not planning on. The City is only charging interest through the year 2000 due to the fact that the residents were notified late in the year. Mayor Torgerson explained that he had spoken to one resident that had several questions in regard to why these assessments were not activated before he had purchased his property. Mayor Torgerson explained that typically it is the buyer's responsibility to conduct assessment searches against properties they are purchasing. Attorney Sebora explained that if all title closings were conducted appropriately, these assessments would have appeared in the city's records and the residents purchasing these properties would have received the proper notification. • Motion by Mlinar, second by Haugen , to approve the staff recommendation of the activation of previously deferred assessments. Motion carried unanimously. (e) CONSIDERATION OF CHANGE ORDER FOR EVENT CENTER Dolf Moon, PRCE Director, explained that an engineering estimate was developed during the pre - design term of the Event Center located at Plaza 15. In that estimate, the recommendation given was to have city staff conduct the demolition process of the event center. Due to the fact that the bid came in lower than expected, it is being recommended to have the contractors conduct demolition work. Motion by Mlinar, second by Hoversten, to approve the change order for the Event Center. Motion carried unanimously. (f) CONSIDERATION OF SALE OF REFUNDING UTILITY BONDS & CAPITAL NOTES Jim Prosser, Ehlers & Associates, reported before the council, stating that there are two separate issues that need action taken, one being the sale of utility bonds and the other being capital notes covering fire equipment. The net interest savings for the utilities bonds for the city will be approximately 4.4% or 5200,000. Mr. Prosser explained that the market is very strong and interest rates are favorable for both of these issues. Mr. Prosser detailed the differences between negotiated sales and competitive sales in regard to the utility bonds. The firm of Ehlers & Associates recommends the competitive sale of bonds. He explained for the Council that both options may not occur at the same time — sales either need to be negotiated or competitive. Once bids have been negotiated and accepted, they cannot be rejected. However, if the bids are negotiated and not accepted, the City could then enter into • the competitive market. Patrick Spethman, Business Manager of Hutch Utilities, presented before the council. Mr. 3(o) CITY COUNCIL MINUTES — NOVEMBER 13, 2001 Spethman explained that past history shows that the same entities have been in the negotiated market. He also explained that rates could be negotiated, however do not have to be accepted. If the city would not be in favor of the negotiated bids, they could reject them and look in the competitive market. Attorney Sebora explained that the deciding factor of which option to choose will be the time line of the city. His concern is that if a negotiated rate is not agreed upon and the city needs to hit the competitive market, will there be enough time to achieve that. He explained that the negotiating process needs to be supervised by the city's financial advisor. Mayor Torgerson stressed that he would like to allow Mr. Spethman the opportunity to sell the bonds in the negotiated market. Kay Peterson asked Ken Merrill how comfortable he was with entering the negotiated market. Mr. Merrill stressed that his background is different from Mr. Spethman's and he believes in bidding be open to the public, or in other words, working in the competitive market. He feels that if the bonds are sold by public bidding, there will be no question as to why/how a contract was awarded to a certain entity. Mr. Mlinar expressed that we have an excellent financial staff that we can trust and rely on for their recommendations. Motion by Mlinar, second by Haugen, to approve entering into the negotiated market for the sale of utility bonds, adopting Resolution No. 11827. A roll call was taken for the vote: Haugen — I, Mlinar — I, Peterson — nay, Hoversten — nay, Torgerson — I. Motion carried 3 -2. Motion by Mlinar, second by Peterson to approve selling equipment certificates in • competitive market, adopting Resolution N0. 11828. Motion carried unanimously. 9. MISCELLANEOUS (a) COMMUNICATIONS John Mlinar — Mr. Mlinar commended all of the individuals' efforts that were put into the McLeod County Veterans Memorial Park Dedication. He also feels the issue of surplus dollars in TIF District 4 needs to be addressed. Kay Peterson — Ms. Peterson added comments to John Mlinar's commendation of the Veterans' Park dedication. Ms. Peterson applauded Lawrence Winter and Dolf Moon and the city staff. Duane Hoversten — Mr. Hoversten echoed Mlinar's and Peterson's comments regarding McLeod County Veterans Park. Gary Plotz — Mr. Plotz explained the items discussed at the Leadership Team meeting earlier in the day. The issues discussed were as follows: a moratorium on the annexation issues on Hwy 7 and a library grant for new windows was not accepted. Mr. Plotz also presented a Resolution for purchase for 700 cases of 201b. organic bags for the compost site. Motion by Peterson, second by Hoversten to approve resolution for purchase of 700 cases of organic bags. Motion carried unanimously. (a) VERIFIED CLAIMS A • Motion by Mlinar, second by Peterson, with Hoversten abstaining, to approve and authorize payment of Verified Claims A from appropriate funds. Motion carried unanimously. 3(0-) CITY COUNCIL MINUTES — NOVEMBER 13, 2001 (b) VERIFIED CLAIMS B Motion by Haugen, second by Peterson, to approve and authorize payment of Verified Claims B from appropriate funds. Motion carried unanimously. With no further business to discuss, the meeting adjourned at 6:25 p.m. • U 5 BOARD OF DIRECTORS MEETING — October 16, 2001 Hospital — Conference A/B — 5:30 PM Present Vice Chairperson, Steven Snapp; Secretary; Wayne Fortun; Duane Hoversten, Trustee; Paulette Slanga, Trustee; Pastor Randy Chrissis, Trustee; Dr. Jim Allen, Chief of Staff/ Trustee Absent: Chairperson, Bob Peterson; (excused) Others Present Phil Graves, President; Linda Krentz, Bums Manor Nursing Home Administrator; Robyn Erickson, Care and Program Support Services Division Director; Pam Larson, Finance, Information and Material Services Division Director; Jane Lien, Acute Care Programs and Services Division Director; Pat Halverson, Community Care Programs and Services Division Director; Doug Hanneman, Editor Hutchinson Leader; Jim Lyons, Administrator, Hutchinson Medical Center, Betty Stras, Foundation Director; John Scharffbillig, Field Project Manager, Office of Advanced Transportation Systems, MnDOT; Jim McKay, Facilities Supervisor; and Corrinne Schlueter, Recorder. The meeting was called to order at 5:43 PM. Ambulance — New Technology John Scharffbillig, Office of Advanced Transportation Systems, gave a slide show presentation on new technology called, "Intelligent Vehicle • Initiative" that is installed in an HAHC ambulance. We were requested, by MNDOT, to participate in this research project in 1999. This is the only ambulance in the world with this type of technology. Navigation of the vehicle, in low visibility conditions, is performed through on board technology and magnetic tape, which is imbedded in the road. Some of the goals this project will achieve are: • Decrease in crashes or near misses • Increase in operator or public safety • Impact on driving ability/behavior • Impact on driver workload/distraction I. Minutes of Past Meeting. The minutes of the September 18, 2001, meeting were presented and discussed. • Following discussion, motion was made by Hoversten, seconded by Slanga to approve the minutes of the September 18, 2001, meeting of the board and the Personnel Committee meeting minutes of the September 18, 2001, meeting. All were in favor. Motion carried. U. Medical Staff Meeting Minutes and Credentialing Dr. Allen provided a report on the recent Executive Committee Meeting. The following practitioners were recommended for membership to the Medical Staff. • � b-) I 0 Board of Directors' Meeting — 10/16/2001 Page two Initial Appointments Sara Fischer, MD Family Practice Provisional to Allied Health - Independent Glenn Gerads, LADC Mental Health John Kerber, Psyd, LP Mental Health Reappointment: Dennis Murphy, DO Paul Rust, MD Family Practice Radiology Resignation: James O'Toole, MD Psychiatrist Active Provisional Allied Health Allied Health Active Courtesy Active Following discussion, motion was made by Fortun, seconded by Chrissis, to grant membership and privilege to the above listed practitioners, as recommended by the Executive Committee of the Medical Staff. All were in favor. Motion carried. 0 • Dr. Allen also discussed the hospitals initiative in preparation for biological agent threats. He reported that Dr. Steven Mulder is working with hospital staff to prepare for threats that might present to the hospital. Allen reported anthrax has been around forever. There are cases in the country that are reported every year however this year, unlike others, cases have been reported in using the biological as a bioterriorism weapon. Allen reported on the ways that anthrax is introduced to a human. Allen advised everyone to get a flu shot, as the symptoms for anthrax exposure are body aches, and a low -grade fever, very similar to flu. III. New Business. A. HMC Retention Agreements. Jim Lyons, Administrator for the Hutchinson Medical Center, presented a request for financial support for the addition of five practitioners to the staff. Lyons talked about the joint Recruitment and Retention Policy for new practitioners that has been in effect since January 1997, when it was decided to share the expense of recruiting. Lyons stated that the hospital and clinic share the expense of salary and overhead cost for a new practitioner until the practitioner is able to generate cash sufficient to offset the cost of salary, benefits and other expense. Lyons stated that most physicians need the financial support for only a few months. The hospital provides a guarantee of 43% (salary) and the clinic 57% (overhead) of the cost of the practitioner. Other expense such as airplane fare, hotel, meals, recruitment fees and other expenses are split 45% hospital 55% clinic. Graves and Lyons revisited the discussion that bad taken q(6) 1 1 Board of Directors' Meeting — 10/16/2001 Page three place between the physicians and board members at the last two strategic planning retreats about the need for more physicians in Hutchinson. Market research data reported and discussed during the planning retreats demonstrated an unfulfilled need for additional Ob /Gyn services in the Hospital primary and secondary market area. Additionally the HMC reported on the lack of numbers of physicians to meet the demand of patients that is apparent in the clinic. Dr. A] Lira, Dr. Julie Scheff, Dr. Scott Staples, Dr. Sarah Fischer, and Michelle Quale RN, Certified Nurse Midwife are providers who have begun practice this year. The recruitment and retention agreement requires a committee of members of the HAHC Board of Directors along with physician members of the Hutchinson Medical Center, meet, plan and recommend the addition of new practitioners to the staff. Vice Chairperson Snapp appointed Chrissis, Fortun, and Snapp to work with a delegation of Hutchinson Medical Center physicians to plan additions to the medical staff based on community need. Recommendations, for financial support will be forwarded to the HAHC Board of Directors once the plan is finalized. Following discussion, motion was made by Fortun, seconded by Chrissis, to provide, financial support, according to the terms and conditions set forth in the recruitment and retention agreements, for the addition of Dr. A] Lira, Dr. Julie Scheff, Dr. Scott Staples, Dr. Sara Fischer, and Michelle Quale RN, CNM. All were in favor. Motion carried. B. Dr. Frenning Contract. Graves reported on the contract that was in place between Virginia Piper Cancer Institute (VPCI) and HAHC for the provision of Oncology services. A fee of $50,000 was paid to Dr. Frenning for his fast year (2000) for Oncology Medical Directorship services that he performed in order to further develop the program in Hutchinson. To provide service to the community on an eight to nine day /month commitment, a continuing fee of $48,000 will need to be charged HAHC. Because there is a shortage of Oncologists it will be necessary to maintain this relationship between VPCI (Dr. Frenning) and HAHC on an ongoing basis. Following discussion, motion was made by Slanga, seconded by Hoversten, to renew the contract between VPCI and HAHC for the services of Dr. Dan Frenning in the amount of $48,000 for Oncology Medical Director services. All were in favor. Motion carried. C. Roof Repair at the Mall. The board reviewed the bid analysis for the roof replacement for certain sections of the Plaza 15 shopping center. The lowest qk,)I 0 Board of Directors' Meeting — 10/16/2001 Page four bidder, Rainville Carlson of Minneapolis, with a bid of $149,204, has met all the bid specifications required. Following discussion, Fortun made a motion, seconded by Chrissis, to request authority from the City Council to hire the firm of Rainville Carlson, Minneapolis, MN in the amount of $149,204 to replace the roof on the specified sections of the Plaza 15 Shopping Center. All were in favor. Motion carried." D. Rehab Entrance. Graves reported we are in need of repairs to the sidewalk and driveway in front of the Rehab entrance (lower level). Our Architect, Leo Monster, from Horty Elving & Associates has estimated it will cost approximately $40,000 to repair the area. The intent is to accomplish the project this fall. Following discussion, motion was made by Hoversten, seconded by Chrissis, to authorize the bidding process for repairs to the sidewalk and driveway in front of the Rehab entrance. All were in favor. Motion carried. a E. Lawn Sprinkler System Installation. Staff has received bids from two suppliers to install a new irrigation system that would cover the Main Entrance area and the area west of IP MHU. Quotations were requested in two sections; one for the new irrigation system and the remainder in sod repairs. Sod will be replaced in front of the hospital and the sprinkler system will also serve two planters and the hill in front of the hospital's mental health unit. The bids are as follows: Reiner Irrigation and Septic, Inc ....................... $13,697.50 Metro West Irrigation and Landscape ................. $13,210.00 Following discussion, motion by Chrissis, seconded by Slanga, to hire Metro West Irrigation and Landscape in the amount of $13,210.00 to install a new irrigation system and replace sod at the front entrance of the hospital. All were in favor. Motion carried. a F. School Bond Issue. Graves reported a special committee supporting the school bond issue is requesting again that we make a contribution to help fund the cost of campaign materials for the upcoming school bond levy referendum to be held in November. The request that is currently being made is $500. The response was a good school system brings professional people not only for the hospital, but also for the community. Following discussion, motion by Fortun, seconded by Allen to spend $500 to help fund the cost of campaign materials for the school bond election. All were in favor. Motion carried. y- \M\ Board of Directors' Meeting— 10/16/2001 Page five G. Personnel Committee Report Fortun reported the Personnel Committee had met prior to the board meeting. The board members of the committee are: Fortun, Steve Snapp, and Bob Peterson (absent). He reported the licensed practical nurses employed by HAHC will receive a 7.5 per cent annual salary increase. The increase was determined based on surveys of other LPN's employed in the region, including in the west metro Twin Cities area. Registered nurses received a raise in June, after the unionized RN's in the metro area signed a new contract with hospitals. Additionally, changes were recommended in the earning of PTO for certain exempt employees. In order to be more comparable with the market, a change needs to occur with certain exempt employees so they will receive three weeks of vacation starting in their third year of employment. Under the old schedule they bad to wait until their fifth year of service. Fortun also reported on the salary plan to request approval from the State to receive compensation related rate adjustments for salaries at the Long Term Care facility. In past years, this plan has provided additional dollars for long term care workers. This year the funds being requested will be used to aid in the offset of salary dollars that have been paid to maintain the market position by HAHC for nursing home employees. Following discussion, motion was made by Allen, seconded by Slanga, to accept the recommendations of the Personnel Committee and approve the 7.5% salary adjustment for LPN's; to change the PTO accrual rate for certain exempt employees; and to approve the plan to request additional money from the State for compensation related rate adjustments for long term care employees. All were in favor. Motion carried. rV. Organizational Reports 1. President John Mitchell will be at our next meeting to provide a report on 3` party payer contracting. 2. Acute Care Programs and Services. Nothing further to report. 3. Care and Program Support. Nothing further to report. 4. Community Care. Nothing further to report. 5. Finance. Information & Material Services. The automated phone system will go "live" on November 1". 6. Resident Care Report. Nothing further to report. (Quality Committee Report. Schermann reported the name has been changed to "Patient Safety & Performance Improvement Committee ". She also reported each division will be developing scorecards for their areas in the near future. When data collection is c Is complete for a month, they will receive reports highlighting key indicators for that q I C,� Board of Directors' Meeting — 10/16/2001 Page six service (e.g. medication errors, patient satisfaction, customer concerns, infection control and incident reports - falls). The items noted on the scorecard are key indicators that will trigger further analysis if there is an issue. When initial data analysis indicates a potential concern, a report form will be sent to the service area, asking a question and requesting a response. The governing board will also get an even higher -level report that will identify items of concern. Suggestion was made to consider a data center. Schermann showed an example of the medication error spreadsheet, in which each of the files is linked to a person (the "accountable party "). The Near Miss Team continues to get an excellent response and has surpassed its goal to obtain 400 reports by the end of the year. There was a pizza celebration to mark surpassing the goal of 400. A celebration for the IDEA process will be forth coming. The IDEA program has been in existence since 1994 and we are nearing the 500 IDEA. Allina Report Graves reported on the findings of the Attorney General. He said that all was published on the Web if board members were interested in reading. Accounts Payable. The accounts payable and cash disbursements were presented for payment. • Following discussion, motion was made by Slanga, seconded by Fortun, to approve the accounts payable and cash disbursements as listed in the amount of $1,612,570.65. Five were in favor. Hoversten abstained. Motion carried. Statistical Report Graves presented the statistics for the month of September 2001. Again, Emergency Services had a record month with a total of 791 actual compared to a budget of 705. Financial Report Larson provided the financial report for the month of September 2001, which showed the net income was $81,824 compared to a budget of $155,374. Following discussion, motion was made by Hoversten, seconded by Slanga, to approve the financial report as presented. All were in favor. Motion carried. Hospital Auxiliary Meeting Minutes. The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. Hutchinson Area Foundation for Health Care. Nothing further to report. Motion by Allen, seconded by Fortun, to adjourn the meeting. 11 4 \ • Board of Directors' Meeting — 10/16/2001 Page seven Respectfully submitted, Corrinne Schlueter Recorder • E Wayne Fortun Secretary ylC-� MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 16, 2001 0 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members present: Lynn Otteson, Brandon Fraser, Jim Haugen, and Dean Kirchoff. Also present: Julie Wischnack, AICP, Director of Planning /Building /Zoning; Heather Bieniek, Planning Coordinator, and Dick Schieffer, City Attorney. Absent: Jason Olsen and Jeff Jones 2. CONSENT AGENDA Mr. Haugen moved to approve the minutes for the September 18, 2001 meeting as submitted. Mr. Kirchoff seconded the motion. Motion carried. PUBLIC HEARINGS a.) CONSIDERATION OF A 5' VARIANCE TO REPLACE A DECK THAT WAS REMOVED TO CONSTRUCT A PORCH IN A SHORELAND AREA, AS REQUESTED BY ROBERT HANTGE, 1210 LEWIS AVE. Ms. Wischnack asked if this public hearing could take place later in the night because the applicant will be late. The board agreed on this. b.) CONSIDERATION OF A CONDITIONAL USE PERMIT AND A VARIANCE TO MOVE A HOUSE FROM 336 FRANKLIN ST SW TO 505 FRANKLIN ST SW; CONSTRUCT A GARAGE LARGER THAN 1,000 SQUARE FEET; CONSTRUCT THE GARAGE CLOSER THAN 25 FEET TO THE PROPERTY LINE. • Ms. Wischnack presented the request and stated with the plans that were originally submitted staff had some problems with the access and asked the applicant to turn the garage so the access would be off the alley and not on 5' Avenue. Mr. Arndt asked if the utilities are on the north side and if the applicants are going to be moving the utilities. Ms. Wischnack replied that the utilities were on the north side and they were not going to be moved. Mr. Kirchoff asked if staff had concerns about moving the house. Ms. Wischnack replied that it is not a complicated moving permit and it is only moving a couple blocks. Jim Fahey, applicant, stated that he is can not afford to move the utilities, but has considered putting poles in front of the transformer for safety reasons. Ms. Wischnack read a letter that was received in the planning office but because there was no name or address the letter is not legitimate. Mr. Haugen moved to close the hearing. Ms. Otteson seconded the motion. Motion to close the hearing carried unanimously. Ms. Otteson moved to approve the conditional use permit for the moving of the house. Mr. Kirchoff seconded the motion. Motion to approve carried unanimously. Mr. Haugen moved to approve the conditional use permit for an accessory building larger than 1,000 square feet with the following conditions: 1. No outdoor storage will be allowed on the property or on the roads. 2. The 2 sheds currently on the property must be removed by the time the house is issued the certificate of occupancy. 3. Any relocation of utility lines would be at the owner's expense. 4. The garage may not be pole constructed. 5. The garage may not be more than 16 feet in height. L�� 0� a Minutes Planning Commission — October 16, 2001 Page 2 6. The garage farrade must match the home. 7. The garage must be complete within 6 months of the certificate of occupancy of the home. 8. Building must meet building code requirements. 9. Grading plans must follow the plans submitted on October 3r 2001. Mr. Fraser seconded the motion. Motion to approve carried unanimously. Mr. Kirchoff moved to approve the 5 foot front yard setback variance for the placement of the accessory building. Mr. Fraser seconded the motion. Motion to approve carried unanimously. Ms. Otteson asked what was going to be with the concrete apron on 5' Avenue. Ms. Wischnack replied that the city has agreed with the applicant that they (the city) will remove the apron. c.) CONSIDERATION OF A CONDITIONAL USE PERMIT AMENDMENT FOR A REVISED STORAGE AREA IN THE I/C DISTRICT AT THE COMPOST SITE, AS REQUESTED BY THE CITY OF HUTCHINSON, 1500 ADAMS ST SE. Chairman Arndt opened the hearing at 5:55 p.m. as published in the Hutchinson Leader on Thursday, October 4", 2001. Ms. Wischnack presented the request and stated that when the compost site was first proposed one of the conditions on the permit was whenever an amendment or change was proposed to happen in the I/C area a public hearing would take place. She also stated that staff recommended approval with a few conditions. Mr. Haugen stated that he thought the recommendations were all taken care of in November 1999. Ms. Wischnack replied that they were, but for example the planting of the trees, a lot of them died and then a few new issues have arisen since then. Doug Johnson, Compost Facility Coordinator, stated that they have started to replant the trees but it is an expensive process and they have budgeted funds for next year for more landscaping. Mr. Haugen asked if the brush pile was already there. Mr. Johnson replied that yes it was there and the reason for the change in the layout is because now they can look at expanding the bin system. The workers at the compost site will also be moving the material a shorter distance. Mr. Haugen asked if by permitting this request would there be a more intense use of the site in that area. Mr. Johnson replied that this area will have people dropping off brush, but only wood products will be stored there. He also said that the brush will be tubbed out twice a year. General discussion about berms and barriers Mr. Haugen asked Mr. Johnson if he has heard of any complaints from local residents. Mr. Johnson stated that there was complaints that the lighting was to bright but he thinks that problem was fixed last week. Mr. Johnson stated that MPCA was out, on site, a month ago and approved everything and could not find the source of any odors. Mr. Johnson also stated that he attended a one -day seminar to become a "nasal ranger' so if anyone has a complaint to go to him and he will drop everything to find the source of where it is coming from. General discussion about buffering and if the weather could affect the odors. Ms. Wischnack asked when the busy times for high traffic volumes were. Mr. Johnson replied that right now is the busy time because of residents dropping of grass clippings and leaves. Bob Anderson, 1545 Adams. St., stated that he is not in opposition to the CUP request but would like more information on when the replanting of the trees will take place. Mr. Johnson stated that next spring the replanting will take place. Mr. Anderson also asked about the noise levels and the length of operation. Mr. Johnson replied that y�G� Minutes Planning Commission — October 16, 2001 Page 3 the machines are only run in daylight, so they may run 12 hrs in the summer they only operate S a.m. • — 5 p.m. Mr. Anderson stated he also has concerns about the odor and the amount of flies at his residence. Mr. Johnson replied that he agreed that there are flies out there and they are investigating to find some kind of fly bait that would not be harmful to other things. Bud Reinert, 1475 Adams St., stated that his main concern is the odor. Mr. Johnson stated that he would be more than happy for Mr. Reinert to come over to the site and describe the smell to help locate the source. Wayne Oliva, 1570 Adams St., stated that he has no complaints and finds the proposed site an improvement. Mr. Kirchoff moved to close the public hearing. Mr. Haugen seconded the motion. Motion to close the hearing carried unanimously. Mr. Fraser moved to approve the conditional use permit with the following conditions: 1.) Any substantial changes in the site plan must receive further review. 2.) Piles may not exceed 12 feet in height to reduce visibility from neighboring property owners and persons traveling on the highway. 3.) Applicant must provide some type of barrier between the piles of materials and the wetland /ditch areas. Mr. Kirchoff added the trees need to be planted by July 2002. (#4) Mr. Kirchoff seconded the motion. Motion to approve carried unanimously. d.) CONSIDERATION OF A VARIANCE TO CONSTRUCT A PARKING LOT LESS THAN 20 FEET FROM THE RIGHT OF WAY, AS REQUESTED BY MCLEOD COUNTY, 1065 5TH AVE SE. Chairman Arndt opened the hearing as published in the Hutchinson Leader on Thursday October 4'", • 2001. Ms. Wischnack presented the request and stated that staff recommended denial of the variance. Mr. Arndt asked if the current parking lot was a one -way. Ms. Wischnack replied that no, it was not Ed Homan, applicant, gave a presentation about the proposed parking lot. He stated that they were asking for a 10 foot variance on the west side and the lot slopes back so they would be asking for a 3 '/ foot variance on the east side. Mr. Homan talked about the use of the building and the number of people who use the building. He stated that the hardship is the limited area to expand the building in the future, the access to the building should be controlled, and the use of the building has changed over the years, so the existing lot is not large enough. Mr. Homan stated that the county wants to provide adequate parking and they are agreeable with having an easement. Ms. Wischnack stated that staff was unsure of when the lot was platted and finds it odd that there is not a front easement. If there is a road construction project that area could be a big hassle. Mr. Homan said stated they (County) would be willing to compromise and provide a 10 foot easement to the City. Ms. Otteson stated she wanted clarification, staff recommended denial of the first application and now they recommend approval. Ms. Wischnack replied that it is important to have the easement. If approved, staff would like to see a condition including the easement. Mr. Homan stated that he understands where staff was coming from with their recommendation and also understands if the board would table their decision so the request could go back to staff. Mr. Kirchoff moved to close the public hearing. Mr. Fraser seconded the motion. The motion to close • the hearing carried unanimously. Ms. Otteson moved to table the request so it could go back to staff with the new plan. Mr. Haugen seconded the motion. Motion to table carried unanimously. Ms. Wischnack asked Mr. Homan if he would sign the 60 day waiver. Mr. Homan stated that he would sign the waiver. LAV)a Minutes Planning Commission — October 16, 2001 Page 4 a.) CONSIDERATION OF A VARIANCE FOR ROBERT HANTGE. Chairman Arndt opened the hearing as published in the Hutchinson Leader on Thursday, October 4 1h , 2001. Ms. Bieniek presented the request and stated that staff recommended approval with conditions. Mr. Haugen moved to close the public hearing. Mr. Kirchoff seconded the motion. Motion to close the hearing carried unanimously. Mr. Schieffer stated that this request is questionable if a variance was needed. He stated the he does not think this request is comparable to the other situation that happened in the Joint Planning area. Mr. Haugen moved to approve with the following conditions: 1.) The owner of the house may not add on to the deck in the future. 2.) The deck may not be enclosed into a porch. Mr. Kirchoff seconded the motion. Motion to approve the conditional use permit carried unanimously. 4. NEW BUSINESS a.) CONSIDERATION OF 3 LOT SPLITS FOR PROPERTY LOCATED AT LOT 4, BLOCK 1, NORTH PARK RIDGE TOWNHOMES, AS REQUESTED BY DENNY KAHL AND KEVIN COMPTON Ms. Wischnack presented the request and stated that the lot was subdivided and recorded with the County awhile ago and the procedure with the City was not completed. Ms. Wischnack also stated that the Board would have to decide if a variance would be needed for having lots less than 5,000 square • feet and for having more than 35% of lot coverage. Ms. Otteson asked if the proper order would have taken place would a variance be needed. Ms. Wischnack replied that in the past applications were not reviewed as thoroughly as they are now, but it should have been required. Mr. Haugen asked what could happen if they do not grant the variances. Ms. Wischnack replied that the City could charge them with a misdemeanor but we are giving them the benefit of the doubt and we are doing this to clear up the record. General discussion on how to have better communication with the County Recording Office so this does not happen again. Mr. Fraser made the motion to approve the lot split with the following attachment: 1. A variance would not be needed for having some of the lots smaller than 5,000 square feet and for having more than 35% of the lot covered with the primary building. Mr. Kirchoff seconded the motion. Motion to approve the lot split carried 4 -1 with Mr. Haugen voting against the motion. 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF • 1. Ms. Wischnack talked about the threat of terrorism at the water plant and around the water towers). 2. Staff announced the meeting date and time for comprehensive plan meeting. 3. Tentative November agenda. and how the City of Hutchinson is reacting (fencing the vision session for the downtown and the next 4'A Minutes Planning Commission — October 16, 2001 Page 5 • 7. ADJOURNMENT There being no further business, Mr. Haugen moved to adjourn the meeting at 7:45 p.m. Mr. Olsen seconded the motion. Motion carried. • u Lc) a • 21 -Nov -01 Institution Description Interest Rate CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 10131/01 Date Date Of Of Purchase Maturity Amount US BANK FHLB 5.52% 311101 919/04 370,000.00 Smith Barney FNMA M 5.35% 3130101 9122/04 300,000.00 Smith Barney FHLB C 4.18% 9119/01 4111/05 750,000.00 Smith Bamey Sy Cap Corp 4.180% 9/25/01 4/19/05 270,000.00 Smith Bamey FNMA M 5 -650% 6114/01 6/14/06 300,000.00 Prudential pool336914 7.226% 123196 02012026 55,062.09 Expected life 6.2 years Smith Bamey FHLB 6.245% 2/3/99 2/13/09 300,000.00 Prudentail pool 336399 7.270% 1231 96 02 01 2026 69,711.90 Expected life 4.1 years Prudential Fed Home Laon 6.00% 01/28/99 01 2809 200,000.00 Smith Bamey FNMA pass thru 7.50% 12120/95 06/01/02 28,584.28 Prudential FHLC 6.00% 1/14/99 1114109 385,000.00 Prudential FHL 5.63% 8/22101 2122107 200,000.00 Call 2118/99 and therafter Marquette 5.60% 02 15 01 02 14 02 200,000.00 • 255,000.00 Smith Bamey FHLB C 4.80% 9/25/01 10/4106 Smith Bamey Money Market 3.65% 6/15/01 11/15/01 767,029.12 First Federal 6379 4.600% 7131101 7131/02 200,000.00 Prudential FHB 6.040% 6/4/01 12/4/06 200,000.00 Marquette 1231'305 4.680% 5/31/01 5131/02 400,000.00 Marquette 3.450% 9117101 10/17/01 500,000.00 Citizens Bank 29886 5.500% 311/01 1130/02 1,000,000.00 First Federal 5.150% 7112101 7125102 700,000.00 Citzens Bank 29887 5.600% 2115101 2114102 200,000.00 First Federal 4.950% 5110101 12/13/01 700,000.00 Marquette 6.850% 11 1700 11 2901 400,000.00 $8,750,387.39 (A(o-)3 0 2001 OCTOBER REVENUE REPORT - GENERAL 0 CITY OF HUTCHINSON FINANCIAL REPORT 2000 2001 2001 OCTOBER OCTOBER MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 1,657,959.20 0.00 0.00 1,657,959.20 2,502,814.00 844,854.80 66.24% LICENSES 2,045.00 31,535.81 0.00 0.00 31,535.81 34,600.00 3,064.19 91.14% PERMITS AND FEES 16,786.81 280,092.28 0.00 0.00 280,092.28 245,700.00 (34,392.28) 114.00% INTERGOVERNMENTAL REVENUE 176,146.00 1,387,877.97 0.00 0.00 1,387,877.97 2,587,814.00 1,199,936.03 53.63% CHARGES FOR SERVICES 45,150.54 1,076,434.22 0.00 0.00 1,076,434.22 1,238,080.00 161,645.78 86.94% FINES & FORFEITS 8,009.29 50,611.46 0.00 0.00 50,611.46 60,000.00 9,388.54 84.35% INTEREST 23,135.24 83,804.69 0.00 0.00 83,804.69 60,000.00 (23,804.69) 139.67% REIMBURSEMENTS 442.47 56,846.64 0.00 0,00 56,846.64 129,175.00 72,328.36 44.01% TRANSFERS 190,532.55 625,043.73 0.00 0.00 625,043.73 1,442,700.00 817,656.27 4132% SURCHARGES - BLDG PERMITS 489.13 1,173.21 0.00 0.00 1,173.21 1,000.00 (173.21) 117.32% TOTAL 462,737.03 1,203,525.65 0.00 0.00 5,251,379.21 8,301,883.00 3,050,50379 63.26°x6 General Govt 137,598.75 120,871.19 0.00 0.00 1,125,726.01 1,344,429.00 218,702.99 83.73% Pubic Safety 189,269.01 204,384.74 0.00 0.00 2,110,449.99 2,612,593.45 502,143.46 80.78% Streets & Alleys 106,373.92 102,433.51 0.00 0.00 1,127,824.66 1,428,504.00 300,679.34 78.95% Parks & Recreation 111,158.14 117,801.50 0.00 0.00 1,389,351.81 1,658,741.00 269,389.19 83.76% Miscellaneous 65,334.23 235,585.40 0.00 0.00 1,006,429.94 1,257,616.00 251,186.06 80.03% TOTAL 609,734.05 781,076.34 0.00 0.00 6,759,782.41 8,301,883.45 1,542,101.04 81.42°x6 r L 0 0 0 2001 CITY OF HUTCHINSON FINANCIAL REPORT 2001 OCTOBER 2000 2001 2001 2001 2001 OCTOBER REVENUE REPORT- GENERAL OCTOBER OCTOBER MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 400,000.00 0.00 0.00 1,657,959.20 2,502,814.00 844,854.80 66.24% LICENSES 2,045.00 3,590.00 0.00 0.00 31,535.81 34,600.00 3,064.19 91.14% PERMITS AND FEES 16,786.81 36,833.90 0.00 0.00 280,092.28 245,700.00 (34,392.28) 114.00% INTERGOVERNMENTAL REVENUE 176,146.00 147,410.48 0.00 0.00 1,387,877.97 2,587,814.00 1,199,936.03 53.63% CHARGES FOR SERVICES 45,150.54 410,772.87 0.00 0.00 1,076,434.22 1,238,080.00 161,645.78 86.94% FINES & FORFEITS 8,009.29 5,543.89 0.00 0.00 50,611.46 60,000.00 9,388.54 84.35°x6 INTEREST 23,135.24 2,263.00 0.00 0.00 83,804.69 60,000.00 (23,804.69) 139.67% REIMBURSEMENTS 442.47 (5,656.00) 0.00 0.00 56,846.64 129,175.00 72,328.36 44.01% TRANSFERS 190,532.55 201,900.00 0.00 0.00 625,043.73 1,442,700.00 817,656.27 43.32% SURCHARGES - BLDG PERMITS 489.13 867.51 0.00 0.00 1,173.21 1,000.00 (173.21) 117.32% T TOTAL 462,737.03 1,203,525.65 0.00 0.00 5,251,379.21 8,301,883.00 3,050,503.79 63.26% • 0 0 2001 CITY OF HUTCHINSON FINANCIAL REPORT 2001 OCTOBER 2000 2001 2001 2001 2001 OCTOBER EXPENSE REPORT - GENERAL OCTOBER OCTOBER MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED 001 MAYOR & CITY COUNCIL 2,877.58 2,662.41 0.00 0.00 38,796.61 60,079.00 21,282.39 64.58% 002 CITY ADMINISTRATOR 15,516.30 15,879.80 0.00 0.00 175,83174 216,077.00 40,245.26 81.37% 003 ELECTIONS 1,036.26 524.35 0.00 0.00 704.22 7,416.00 6,711.78 9.50% 004 FINANCE DEPARTMENT 32,845.88 34,589.59 0.00 0.00 301,797.06 359,991.00 58,193.94 83.83% 005 MOTOR VECHICLE 11,643.13 13,819.52 0.00 0.00 164,408.52 192,170.00 27,761.48 85.55% 006 ASSESSING 33,062.00 0.00 0.00 0.00 35,756.00 36,000.00 244.00 99.32% 007 LEGAL 15,346.58 8,285.25 0.00 0.00 79,600.87 107,810.00 28,209.13 73.83% 008 PLANNING 9,969.64 22,710.48 0.00 0.00 134,267.94 151,060.00 16,792.06 88.88% 009 INFORMATION SERVICES 4,839.43 9,118.84 0.00 0.00 68,717.13 91,775.00 23,057.87 74.88% 110 POLICE DEPARTMENT 140,879.74 157,761.02 0.00 0.00 1,695,478.14 1,965,973.45 270,495.31 86.24% 111 SCHOOL LIAISON OFFICER 7,263.51 5,674.60 0.00 0.00 47,730.20 119,273.00 71,542.80 40,02% 115 EMERGENCY MANAGEMENT 11.47 41.82 0.00 0.00 4,890.77 4,750.00 (140.77) 102.96% 116 SAFETY COUNCIL 0.00 0.00 0.00 0.00 250.00 250.00 0.00% 120 FIRE DEPARTMENT 24,592.24 24,330.56 0.00 0.00 244,929.67 343,948.00 99,018.33 71.21% 130 PROTECTIVE INSPECTIONS 16,522.05 16,576.74 0.00 0.00 117,421.21 178,399.00 60,977.79 65.82% 150 ENGINEERING 32,212.35 31,877.35 0.00 0.00 356,221.44 401,578.00 45,356.56 88.71% 152 STREETS & ALLEYS 52,209.66 41,891.42 0.00 0.00 600,790.10 745,793.00 145,002.90 80.56% 153 MAINTENANCE ACCOUNT 21,951.91 28,66414 0.00 0.00 170,813.12 281,133.00 110,319.88 60.76% 160 CITY HALL BUILDING 10,461.95 13,280.95 0.00 0.00 125,845.92 122,051.00 (3,794.92) 103.11% 201 PARK/RECREATION ADMINISTRAT 12,300.92 12,480.23 0.00 0.00 144,970.93 174,549.00 29,578.07 83.05% 202 RECREATION 10,316.75 9,082.44 0.00 0.00 191,097.36 216,409.00 25,311.64 88.30% 203 SENIOR CITIZEN CENTER 7,677.91 8,781.07 0.00 0,00 74,633.19 109,192.00 34,558.81 68.35% 204 CIVIC ARENA 22,655.03 20,806.52 0.00 0.00 219,656.73 246,587.00 26,930.27 89.08% 205 PARK DEPARTMENT 52,157.92 62,613.95 0.00 0.00 659,750.87 770,252.00 110,501.13 85.65% 206 RECREATION BUILDING & POOL 5,849.61 4,037.29 0.00 0.00 86,376.56 103,982.00 17,605,44 83.07% 207 EVENTS CENTER 0.00 0.00 0.00 0.00 12,866.17 37,770.00 24,903.83 34.06% 250 LIBRARY 2,725.53 2,737.23 0.00 0.00 113,921.07 123,170.00 9,248.93 92.49% 301 CEMETERY 26,30170 10,576.10 0.00 0.00 141,136.23 100,895.00 (40,241.23) 139.88% 310 DEBT SERVICE 0.00 0.00 0.00 0.00 25,186.15 27,871.00 2,684.85 90.37% 321 TRANSIT 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 320 AIRPORT 4,094.89 39,560.38 0.00 0.00 115,455.55 98,669.00 (16,786.55) 117.01% 350 UNALLOCATED GENERAL EXPENS 32,712.11 182,711.69 0.00 0.00 610,730.94 907,011.00 296,280.06 67.33% TOTAL 609,734.05 781,076.34 0.00 0.00 6,759,782.41 8,301,883.45 1,542,101.04 81.42% No r, • RESOLUTION TO SELL AT AUCTION/DISPOSE OF UNCLAIMED PROPERTY Resolution No. iis3i WHEREAS, the Hutchinson Police Services has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 2, Paragraph C for the disposal of and /or sale at auction of unclaimed property. AND WHEREAS, the unclaimed property has been in the possession of the police services for more than sixty (60) days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on Attachment A. • 2. That the Hutchinson City Council hereby approves the disposal of unclaimed items identified on Attachment B. Adopted by the City Council this day of November, 2001. Mayor City Administrator • 'AO >N 0 • Case # Description 01 -1381 Huffy, red & black 01 -1616 26" women's/black/]0 speed 01 -1622 Hu 01 -1663 Huffy/men's/blue/12 speed 01 -1689 Roadmaster /women's /tur uoise 01 -1699 Huff /men'sfblack 01 -1740 Huffy/women's/purple & pink 01 -1763 Murray/men's/red & white 01 -1800 Schwinn/men's/ een 01 -2109 Roadmaster / womens/ ink & purple 01 -1835 Murray/red/18 speed 01 -1847 Schwinn S ortabout 01 -1938 Roadmaster Mountain Climber /women's /26" 01 -1994 Columbia/men's /red 01 -1995 Huffy Veracruz/men's /red 01 -2026 Murray/women's/blue 01 -2032 Huffy/men's/green 01 -2050 Raleigh/men's/26" 01 -2078 Huffy/women's/10 speed/black 01 -2104 Roadmaster /26" /women's 01 -2104 Columbia/26" /maroon 01 -2128 Huf /bo 's /dirt bike 01 -2144 Magna/men's/24" 01 -2158 Huffy/men's/26" 01 -2182 Next/men's/black & purple 01 -2196 Roadmaster /women's /18 speed 01 -2197 Murra /women's /26 "/ u le 01 -2245 Huffy/men's/red & black 01 -2317 Next/men's/gray & maroon 01 -2344 Mongoose/BMX/men's/white 01 -2368 Mongoose/men's/black 01 -2384 Men's /20 "/blue 01 -2384 Pacific /men's /20" 01 -2384 Men's /20 "/black & green 01 -2428 Frees irit/men's /red 01 -2479 Huffy/women's/white & yellow 01 -1448 Seahawk Paddleboat Attachment A 0 98 -1911 Kawaski Motorcycle 01 -0129 Yamaha Enticer Snowmobile • Attachment B U1Lb�1 RESOLUTION NO. 11832 • RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO EXPAND AN EXISTING BUILDING LARGER THAN 1,000 SQUARE FEET FOR PROPERTY LOCATED AT 115013 TH AVE NW, AS REQUESTED BY SCOTT AND JUDY PLOWMAN. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Scott and Judy Plowman, property owners, have made an application to the City Council for a Conditional Use Permit under Section 7.14 to construct a garage that would be 2,520 square feet, with the following legal description: LEGAL DESCRIPTION: Lot 1. Stock 2, KRSIEAN ACRES, according to the recorded plat thereof, atc8pt that part of said Lot 1 deacrAmd as follows: Beginning at the northeast corner of sold Lot I; thence southerly, along the east Ine of sold Lot I If18A0 %at; thence westeAy, parallel with the south line of sale Lot 1 a distance of 116-00 feat; thence northerly, to o point on the north One of sold Lot 1 distant 124.24 het west of the northeast corner of sold Lot 1; thence easterly, along sold north One of Lot I a distance of 124.28 feet to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and • anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. If any utilities would need to be moved it would be at the owners expense. 2. No outdoor storage is allowed on the property after the garage is built. 3. The height of the detached garage may not exceed 16'. 4. Neighboring properties may not he impacted by run -off from this structure. 5. All setback requirements must be maintained. 6. Accessory building may not be used for a home occupation. 7. The primary building must start construction within one year of the application date. Adopted by the City Council this 27' day of November, 2001. • ATTEST: Gary D. Plotz Marlin D. Torgerson City Administrator Mayor L��� Hutchinson City Center • DATE: November 21.2001 111 Has n Street SE Hutehlnson, MN 55350.2522 320.587.5151/Fax 320.2344240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO EXPAND AN EXISTING BUILDING LARGER THAN 1,000 SQUARE FEET FOR PROPERTY LOCATED AT 1150 13" AVE NW, AS REQUESTED BY SCOTT AND JUDY PLOWMAN. Pursuant to Section 7.14 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for conditional use permits. HISTORY On October 12, 2001, Scott and Judy Plowman submitted an application for a conditional use permit to add a 12' x 60' addition on to an existing garage that would have a total square footage of 2,520 square feet in an R -1 district. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on November 8i 2001. 3. At the public hearing held, no neighbors were present to object nor had staff received any written objections. 4. The property is not located within the designated 100 year flood plain. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: 1. If any utilities would need to be moved it would be at the owners expense. 2. No outdoor storage is allowed on the property after the garage is built. 3. The height of the detached garage may not exceed 16'. 4. Neighboring properties may not be impacted by run -off from this structure. 5. All setback requirements must be maintained. 6. Accessory building may not be used for a home occupation. 7. The primary building must start construction within one year of the application date. Respectfully submitted, William Arndt, Chairman Hutchinson Planning Commission • cc: Scott and Judy Plowman, 1150 13' Ave NW Primed on recycled paper- � < CITY OF HUTCHINSON PLANNING STAFF REPORT 0 To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Christie Rock, Jean Ward, John Rodeberg, John Webster, John Olson, Dick Schieffer, Lenny Rutledge, Mark Schnobrich, Heather Bieniek, Steve Madson, Barry Greive, Dick Nagy, and Julie Wischnack, AICP Date: November, 2001 — Meeting Date: November 20` 2001 Applicant: Scott and Judy Plowman CONDITIONAL USE PERMIT Brief Description The property owners are requesting a conditional use permit for two separate requests. The first one is to add on to an existing accessory building. The addition is 12' x 60' which would make the garage a total of 2,520 square feet. The second would be to have the addition pole constructed. The applicants have stated the use would be for personal storage only. GENERAL INFORMATION i s Existing Zoning: R -1, Single Family Residential Property Location: 1160 13'" Ave NW Lot Size: + 42,455 square feet Existing Land Use: The lot was recently split and it currently only has this isolated accessory building. Adjacent Land Use And Zoning: R -2 to the Southwest and R -1 surrounding the rest of the area. Comprehensive Land Use Plan: Medium Density Residential Zoning History: N/A Applicable Regulations: Section 7.14 — Accessory Buildings, Conditional Use Permit required if exceeding 1,000 square feet and if it is pole constructed. SPECIAL INFORMATION 6 Transportation: Access would not change Parking: The addition on the garage would help with existing outdoor storage. yLc, )� Conditional Use Permit Plowman Planning Commission — November 20, 2001 • Page 2 • Physical Characteristics: The property is not located within the designated 100 year flood plain. Analysis and Recommendation: Staff would recommend that the Conditional Use Permit be approved, provided the following conditions are met; 1. If any utilities would need to be moved it would be at the owners expense. 2. No outdoor storage is allowed on the property after the garage is built. 3. The height of the detached garage may not exceed 16'. 4. Neighboring properties may not be impacted by run -off from this structure. 5. All setback requirements must be maintained. 6. Accessory building may not be used for a home occupation. 7. The primary building must start construction within one year of the application date. Cc: Scott and Judy Plowman, 1150 13`" Ave NW • 10 0 N uLc>> W v s J W 2 li w t.L O 2 o _ q 0 `f Is 2 N f w n RECEIVED OCT 1 2 2001 H on Dept ► of R Z. 6 B. 0 Z 0 • C S DESCRIPTION FOR PARCEL p / d-- J u ssc ? I,/L,�/ , U1v Lot 1. Block 2, KRSEAN ACRES, accordMO to the recorded plot thereof, pi that part of O P1 30 sold Lot I described as -hhews: Beginning dt the northeast corher of sold Lot 1: thence southerly, along the cool Am of said Lot I 166.00 feel: thence westerly, parallel with the south IMO of sold Lot I a distance Of Joe /or //r 116.00 feel: thence northerly, to a point on the north ette of sold Lot I distant IM2e het west of the northeast corner of sold Lot I: thence eosterly, along Said north [Ins of Lot I a Tu dlslanco of 124.28 feet to the point of beginning. I31H AVENUE Qk 051,10 11 �..6'y— r � I t y , Hut chYtson 1 F.Z.&B• N89 "W 124.28 -- O cd Existing House — 37.0 3 L�3 M PARCEL A c c Q Q 1� �y 20179 Square Feet T e i �o o 1 1 ;� T `3 1 I 1 ` N89 "W 116.00 0 i 1 1 PARCEL 8 1 43150 Square Feet 8 I m �o m � O 1 g. 1 1 j orea,ops eud etsnl eese.nty N89 154.02 0 • • Denotes Iron monument found 50 ' 4 c�cis}I s4ruckAre., 4o - 1 2 ' }p r ltd d 41 or1 3,S I se4 back - Fro rv - \ ro 8 M to Q W O 0 z 12TH AVENUF NW O Denotes iron monument set rcy'ad rd,Qu l rcd - b ack 3 O ) • L<L -)1 RESOLUTION NO. 1 1833 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO CONSTRUCT A POLE FRAME ADDITION TO AN EXISTING POLE STRUCTURE IN AN I/C DISTRICT, AS REQUESTED BY BRENT REINER, LOCATED AT 805 HWY 7 WEST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Brent Reiner, property owner, has made an application to the City Council for a Conditional Use Permit under Section 8.13 to construct a 24' x 70' pole constructed addition, with the following legal description: Beginning at the intersection ofthe North right of wry tine of"onewta State Highways 7 and 22 and the Fast tine of the South FLIP of the East Half of the south 6o acres of the North 120 we$ of the West Half of the Fact Half of Section Th (36) Towruhip One Hundred Seveotem (117), Range Thirty (30); thence North on the Eaat line of the above desuibed land a distance of W feet, thence Wet at right angles a distance of 30 feet; thence South puaW to the East line of the described tract to the North right of way line of Minnesm State Highways R7 and 22; thence East along the North tight of way line of said highways to the place of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of . the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. If any utilities would need to be moved it would be at the owners expense. 2. No outdoor storage is allowed on the property after the addition is built. Furthermore, a 100% opaque fence must be constructed north of the building within the property lines to house the remaining outdoor storage. No occupancy of the addition shall be granted until the fence is complete or the outdoor storage items are removed. 3. The building addition may be located closer than 20 feet from the property line (which is the recommended setback for this district). The addition will be 16 feet from the northern property line. 4. This conditional use permit is valid for a period of 6 months, unless an extension is granted. If no progress has been made on the construction of this addition, the conditional use permit shall become invalid. Adopted by the City Council this 27" day of November, 2001. 0 ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor y l a Hutchinson City Center Ll DATE: November 21, 2001 III Hassan Street SE Hutchinson, MN 55350 -2522 320.587.5151/F" 320.2344240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A POLE FRAME ADDITION TO AN EXISTING POLE STRUCTURE IN AN UC DISTRICT, AS REQUESTED BY BRENT REINER, LOCATED AT 805 HWY 7 WEST. Pursuant to Section 8.13 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On October 25, 2001, Brent Reiner submitted an application for a conditional use permit for construction of a pole constructed addition that would be 24' x 70' in the industriaUcommercial (I/C) district. FINDINGS OF FACT . 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on November 8'", 2001. 3. At the public hearing held, no neighbors were present to object nor had staff received any written objections. 4. The addition would be similar in nature to the existing structures in the area. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: 1. If any utilities would need to be moved it would be at the owners expense. 2. No outdoor storage is allowed on the property after the addition is built. Furthermore, a 100% opaque fence must be constructed north of the building within the property lines to house the remaining outdoor storage. No occupancy of the addition shall be granted until the fence is complete or the outdoor storage items are removed. 3. The building addition may be located closer than 20 feet from the property line (which is the recommended setback for this district). The addition will be 16 feet from the northern property line. 4. This conditional use permit is valid for a period of 6 months, unless an extension is granted. If no progress has been made on the construction of this addition, the conditional use permit shall become invalid. Respectfully submitted,, mi William Arndt, Chairman Hutchinson Planning Commission cc: Brent Reiner, 805 Hwy 7 W, Hutchinson, MN 55350 Piated on recycled paper - �11��a CITY OF HUTCHINSON PLANNING S TAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Christie Rock, Jean Ward, John Rodeberg, John Webster, John Olson, Dick Sehieffer, Lenny Rutledge, Barry Greive, Mark Schnobrich, Heather Bieniek, Steve Madson, Dick Nagy, and Julie Wischnack, AICP i s • Date: November 12 , 2001 — Meeting Date: November 20, 2001 Applicant: Brent Reiner CONDITIONAL USE PERMIT Brief Description The property owner is requesting a conditional use permit to add onto an existing pole constructed building in the 11C District. The I/C District requires all uses to be reviewed by the conditional use permit procedure. The proposed addition would be 24 feet by 70 feet extending the building to the north. The building addition would accommodate storage of equipment. • 11 Conditional Use Permit Reiner Contracting Planning Commission — November 19, 2001 Page 2 All GENERAL INFORMATION Existing Zoning: I/C — Industrial Commercial Property Location: 805 Highway 7 West Lot Size: .73 acres Existing Land Use: Contractor's yard and office Adjacent Land Use And Zoning: Vacant/storage to the north, other contracting business to west, tire company to the east. Comprehensive Land Use Plan: Industrial /Commercial Zoning History: N/A Applicable Regulations: Section 8.13 SPECIAL INFORMATION 0 Transportation: Access would not change Parking: The new addition would help the outdoor storage situation for this property and the parking of equipment. The owner wishes to store equipment inside of the building. Staff has requested that the applicant also install an opaque fence behind the addition to allow for storage of materials. Section 10.01 specifically prohibits open storage, unless specifically authorized by a separate conditional use permit. All other storage must be maintained within an enclosed building or structure. Analysis and Recommendation: Staff would recommend that the Conditional Use Permit be approved, provided the following conditions are met: 1. If any utilities would need to be moved it would beat the owners expense. • 2. No outdoor storage is allowed on the property after the garage is built. Furthermore a 100% opaque fence must be constructed north of the building within the property lines to house the remaining outdoor storage. No occupancy of the addition shall be granted until the fence is complete the outdoor storage items are removed. 3. The building addition may be located closer than 20 feet from the property line (which is the recommended setback for this district). • ylc-�� Conditional Use Permit Reiner Contracting Planning Commission — November 19, 2001 • Page 3 The addition is not located next to a residential zone and the addition is 16 feet from the north property line. 4. This conditional use permit is valid for a period of 6 months, unless an extension is granted. If no progress has been made on the construction of this addition, the conditional use permit shall become invalid. Cc: Brent Reiner, Reiner Contracting • y Le-)a 30.00 r F r ! ! 6T.ax I 67.2 x 20.0 x 13.0 8 N Z 72.4 gI W W NyI O Q W x w.6 (70.0) 74.6 (6 9.5) 1 r 73.0 --x .., . I growl parking I l 71.6 i (658.9)70.6 I A 666 r 1 - Utility — lied O pow" lin i x pole 6.7A 04.1 7B.x 4 6&0 61.8 —X l I I I f I 1 I � W Also on ecsomeN far bowl pwpbee to and from the obew deaa Ned pa+csl of lam, across 1m hio Ul tfucirter of saw bead - Cotter. said some nl Is described of follows: Beginning of the Intersection of the norlhvly right of way fins of Sicle laghwoy No. 7 and the seal gm of sold Northwest OuWlw of the Soulheaaf Ovorlef, thence north clang tale east line a distance of 127.00 feet: thence westerly, of a right angh, a dhlonce of SQOO fee,: thence south, parolld with rcld east line, to said right of way tins: thence easterly, along. SL sold ilght of way stns to the point of beginning. AREAS fp J� �� ��t✓1 C I 1 c ; Total - 1.00 Acres W North of RiW - 0.74 Acres � L n I T2.6 x x `/ 73.1 ,% V t. Cjdj4- m = x 73.1 165.00 f o / 1 r x _ / I I 73.1 I 1 - # ' 72.7 t- _ _ _ -_ _ (70.0) OP.I x 74.0 74 x 79.4 74.2 71.4 b x DO x x tifS�ifK/7 o 71.4 _ r owe BUILDING 24 30.00 r F r ! ! 6T.ax I 67.2 x 20.0 x 13.0 8 N Z 72.4 gI W W NyI O Q W x w.6 (70.0) 74.6 (6 9.5) 1 r 73.0 --x .., . I growl parking I l 71.6 i (658.9)70.6 I A 666 r 1 - Utility — lied O pow" lin i x pole 6.7A 04.1 7B.x 4 6&0 61.8 —X l I I I f I 1 I � W Reiner, CUP 0 • RESOLUTION NO. 11834 RESOLUTION DENYING A CONDITIONAL USE PERMIT TO PLACE FILL WITHIN THE SHORE IMPACT AND FLOODWAY AREAS FOR 1480 HIGHWAY 7 WEST, AS REQUESTED BY RHONDA BURGE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Rhonda Burge, property owner, has made an application to the City Council for a Conditional Use Permit under Section 8.18 of the City Code to place fill within a shore impact area and possible floodway area, with the following legal description: Exhibit A 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. . 3. The Council has determined that the proposed use is not in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan in that the fill area is not necessary for the insulation of the new sewer service connection and the area may be considered a wetland. CONCLUSION The City Council hereby denies the conditional use permit. The City Council will reconsider the conditional use permit if there is verification the fill is necessary for the insulation of the sewer line. Adopted by the City Council this 27' day of November, 2001. ATTEST: Gary D. Plotz City Administrator is Marlin D. Torgerson Mayor L\ Ec-�3 0 Exhibit A: That part of the Northeast Quarter of Section 2, Township 116 North, Range 30 West, described as follows, to-wit Commencing at the southwest comer of Section 36, Township 117 North, Range 30 West thence Westerly, along the north line of said Northeast Quarter, a distance of 576.00 feet; thence Southerly, parallel with the east lino of said Northeast Quarter, to the intersection with the former southerly right of way lime of the railroad; thence Westerly, along said right of way line, 340.77 feet to the point of beginning of the land to be described; thence Southerly parallel with said east line, 155 feet more or less, to the northerly shore line of Crow River; thence Southwesterly, Northwesterly and Northerly, along said shore line to the intersection with said right of way line; thence Easterly along said right of way line; 380 feet more or less, to the point of beginning. • CI ` `C� Hutchinson City Center • MEMORANDUM 1I1 Hassan Streel SE Hutchinson, MT 553502522 320 - 587- 5151/Fax 3202344240 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT PLACE FILL WITHIN THE SHORE IMPACT AREA AND THE FLOODWAY AREA. Pursuant to Section 8.18 and Section 5 of the Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for conditional use permits. HISTORY On October 17, 2001, Rhonda Burge, property owner, submitted an application for a conditional use permit to add fill to the property located at 1480 Highway 7 West. The property is possibly in the flood way, shore impact area and the area may be considered wetland. The property owner was in need of connection to municipal sewer because of septic failure. The sewer connection is approximately 600 feet long. The applicant is concerned about the line freezing. FINDINGS OF FACT • 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on November 8'", 2001. 3. At the public hearing held, no neighbors were present to object nor had staff received any written objections. 4. The County Environmentalist recommended a wetland delineator identify whether the area was wetland or not. 5. The sewer line can operate without the fill. RECOMMENDATION The Planning Commission voted to recommend denial of the of the conditional use permit based on the following: 1. There is another option for sanitary sewer service for this property without adding fill to the 100 year flood plain and the Shoreland impact area. 2. The area of fill is possibly in a wetland area. 3. The fill may promote resubdivision of the property which should not be encouraged in this area. 4. The most recent elevation survey was conducted in 1985, prior to the home construction. More accurate survey data would assist in determining acceptable areas of fill. 5. If there is freezing of the line that occurs, the Planning Commission would reconsider the request without the payment of another conditional use permit fee. Respectfully submitted f04P"O� ,� • William Arndt, Chairman Hutchinson Planning Commission cc: Rhonda Burge, Property Owner Roger Berggren, County Environmentalist Robb Collett, DNR Hydrologist - Printed on rxytled paper - L L(�-)3 DATE: November 21, 2001 CITY OF HUTCHINSON PLANNING STAFF , REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Christie Rock, Jean Ward, John Rodeberg, John Webster, John Olson, Dick Schieffer, Lenny Rutledge, Barry Greive, Mark Schnobrich, Heather Bieniek, Steve Madson, Dick Nagy, and Julie Wischnack, AICP Date: November 13, 2001— Meeting Date November 20, 2001 Applicant: Rhonda Burge, Property Owner Brief Description The applicant is requesting a conditional use permit to fill within the floodplain and shoreland district of the South Fork of the Crow River. The fill would be placed to cover a very lengthy sewer service line to the home. The home was built in 1988 and was certified to be above the 100 year flood elevation for this area (1046.5). The home was constructed with a septic system. The septic system has failed and the applicant wishes to connect to City sanitary sewer in Delaware Street. The sewer service line is very long (over 600 feet) and the applicant states she wishes to place fill to insulate the sewer line because in some locations it may be near the surface. The area of potential fill would be approximately 3 feet deep by 200 feet long by 10 feet wide or 200 cubic yards of fill. u • L\LC�3 Conditional Use Permit Rhonda Burge —1480 Highway 7 West Planning Commission Review —November 20, 2001 • Page 2 GENERAL INFORMATION Existing Zoning: R -2 — Medium Density Residential District Property Location: 1480 Highway 7 West Lot Size: Approximately 2.3 acres Existing Land Use: Residential Adjacent Land Use And Zoning: City limits to the west, residential to the east, Luce Line trail and Highway 7 to the North. Comprehensive Land Use Plan: Residential Zoning History: The home was built in 1988 Applicable Regulations: Section 5.0 of the Shoreland Management Ordinance Section 8.18.5 Flood Fringe District • Below are the standards to be considered when issuing a conditional use permit: 1. That a proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community,: 2 That a proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare: and 3. That the proposed building or use will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. SPECIAL INFORMATION Analysis: There are a number of considerations when reviewing fill within the flood plain: 1. What is the impact on the 100 year flood plain? The entire lot, excluding the home location, is well below the 100 year flood elevation. The highest point of the remaining lot is 1042.2. The additional 3 feet of fill would raise this area to 1045.2, again the 100 year flood elevation for this area is 1046.5. 2. What is the purpose of the fill and is it necessary? • The applicant wishes to place the fill to protect a sewer service line from freezing. The fill would equate to approximately 16 truck loads of dirt. The City Engineer has recommended an ejector type connection, which L�3 Conditional Use Permit Rhonda Burge —1480 Highway 7 West Planning Commission Review — November 20, 2001 • Page 3 would prevent the line from freezing. The Engineer has concerns about the long length of the sewer line and the fact that it is a gravity design. This fill could promote resubdivision of this area. Section 8.18.6 of the Flood Plain Management Code specifically states that all lots within the flood plain district shall contain a building site at or above the Regulatory Flood Protection Elevation. 3. Are there any wetlands in the area? The City requested the County Environmentalist review the site for any characteristics of wetland. The County Environmentalist has concerns about this possibly being a wetland and requested a wetland delineation be conducted if fill were occurring in that area. The amount of fill would not be exempt from the wetland regulations. Recommendation: Staff recommends denial of the fill request based on the following: 1. There is another option for sanitary sewer service for this property without adding fill to the 100 year flood plain and the Shoreland impact area. 2. The area of fill is possibly in a wetland area. 3. The fill may promote resubdivision of the property which should not be encouraged in this area. 4. The most recent elevation survey was conducted in 1985, prior to the home construction. More accurate survey data would assist in determining acceptable areas of fill. Cc: Rhonda Burge, Property Owner Roger Berggren, County Environmentalist Robb Collett, DNR Hydrologist • tCC),3 Former R tenter line i \ � ttt 41* NC6 I ua i Right oftFoy Iwle 1 .•x. ecF j h L; 611 l Asemtvt n " A PGitE o-- — � � so � � Y \ Jet � e• Je rr ` r at a ARI Y W io Nvo 7A * 1051.55 6 11'avct, • 3-�� I' WI 7 W 12 te n, S 1042.2 O 0/0 6 0 1041.6 J 1045. Conditional Use Permit Rhonda Burgess — 1480 Highway 7 West Planning Commission Review —November 20, 2001 Page 3 would prevent the line from freezing. The Engineer has concerns about the long length of the sewer line and the fact that it is a gravity design. This fill could promote resubdivision of this area. Section 8.18.6 of the Flood Plain Management Code specifically states that all lots within the flood plain district shall contain a building site at or above the Regulatory Flood Protection Elevation. 3. Are there any wetlands in the area? The City requested the County Environmentalist review the site for any characteristics of wetland. The County Environmentalist has concerns about this possibly being a wetland and requested a wetland delineation be conducted if fill were occurring in that area. The amount of fill would not be exempt from the wetland regulations. • • Recommendation: Staff recommends denial of the fill request based on the following: 1. There is another option for sanitary sewer service for this property without adding fill to the 100 year flood plain and the Shoreland impact area. 2. The area of fill is possibly in a wetland area. 3. The fill may promote resubdivision of the property which should not be encouraged in this area. 4. The most recent elevation survey was conducted in 1985, prior to the home construction. More accurate survey data would assist in determining acceptable areas of fill. Cc: Rhonda Burge, Property Owner Roger Berggren, County Environmentalist Robb Collett, DNR Hydrologist LAC 3 0 RESOLUTION NO. 11835 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO CONSTRUCT A 24' X 12' ADDITION ON TO AN EXISTING BUILDING IN AN I/C (INDUSTRIAL /COMMERCIAL) DISTRICT, AS REQUESTED BY DOUG AND NANCY DWINNELL, 755 HWY 7 WEST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Doug and Nancy Dwinnel, property owners, have made an application to the City Council for a Conditional Use Permit under Section 6.03 and 8.13 to construct a 12' x 24' addition, with the following legal description: PART OF NE 1/4 SE 1/4 SEC 36- 117 -30 (TH #22 -.15 AC) (APPROX. 264'X 165'X 297'X 165') 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. • 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. If any utilities would need to be moved it would be at the owners expense. 2. No outdoor storage is allowed on the property after the addition is built, unless, it is enclosed by a 100% opaque fence. No occupancy of the addition shall be granted until the fence is complete or the outdoor storage items are removed. 3. The building addition may be located closer than 20 feet from the property line (which is the recommended setback for this district). The addition will be 11 feet from the northern property line and 12.5 feet from the west property line. 4. This conditional use permit is valid for a period of 6 months, unless an extension is granted. If no progress has been made on the construction of this addition, the conditional use permit shall become invalid. Adopted by the City Council this 27" day of November, 2001. • ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor L�Lc-� �--\ Hutchinson City Center a DATE: November 21, 2001 111 Hassan Street SE Hutchh�n, MN 55350.2522 320.587- 5151/Fax 320 - 234 -4240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A 24' X 12' ADDITION ON TO AN EXISTING BUILDING IN AN I/C (INDUSTRIAL /COMMERCIAL) DISTRICT, AS REQUESTED BY DOUG AND NANCY DWINNELL, 755 HWY 7 WEST. Pursuant to Section 6.07 and 8.13 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for conditional use permits. HISTORY On October 31, 2001, Doug and Nancy Dwinnell submitted an application for a conditional use permit to add on to an existing building in the I/C (Industrial/Commercial) district. In 1977, the city approved a permit request to build 13 %2 feet from the west property line. The addition would be in line with the current building and would add on to the north. FINDINGS OF FACT The required application was submitted and the appropriate fee paid. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on November 8'", 2001. At the public hearing held, no neighbors were present to object nor had staff received any written objections. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: 1. If any utilities would need to be moved it would he at the owners expense. 2. No outdoor storage is allowed on the property after the addition is built, unless, it is enclosed by a 100% opaque fence. No occupancy of the addition shall be granted until the fence is complete or the outdoor storage items are removed. 3. The building addition may be located closer than 20 feet from the property line (which is the recommended setback for this district). The addition will be 11 feet from the northern property line and 12.5 feet from the west property line. 4. This conditional use permit is valid for a period of 6 months, unless an extension is granted. If no progress has been made on the construction of this addition, the conditional use permit shall become invalid. 0 Respectfully submitted, William Arndt, Chairman Hutchinson Planning Commission cc: Doug and Nancy Dwinnell, 755 Hwy 7 W, Hutchinson, MN 55350 Printed on recycled paper - LA Lo- `I CITY OF HUTCHINSON� PLANNING STAFF REPORT�� • To: Hutchinson Planning Commission Prepared By: Planning Staff. Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, Lenny Rutledge, Barry Greive, John Rodeberg, John Webster, Mark Schnobrich, Steve Madson, Heather Bieniek, Christie Rock and Julie Wischnack, AICP Date: November 13, 2001 — Meeting Date November 20, 2001 Applicant: Doug and Nancy Dwinnell Conditional Use Permit Brief Description The applicant is requesting a conditional use permit to construct an addition onto an existing structure within the Industrial / Commercial (I /C) Zoning District. The site is located on Highway 7 and conducts light service auto repair for customers. The addition would allow more room for this business. There is a realty company that has an office in the front of the building. GENERAL INFORMATION Zoning: UC Property Location: 755 Highway 7 West Lot Size: 15,901 square feet Existing Land Use: Auto Express and WHY USA Realty Adjacent Land Use And Zoning: To the north is vacant property, to the east and west and south is Industrial / Commercial Comprehensive Land Use Plan: Industrial Zoning History: NA Applicable Regulations: Section 8.13 — Setbacks in Industrial/Commercial District Section 6.07 — Conditional Use SPECIAL INFORMATION Transportation: The property has a direct access onto Highway 7. This access would not change. The traffic generation from this site will not increase. L-Ab�y U • • Conditional Use Permit Dwinnell Planning Commission Review — November 20, 2001 Page 2 Parking: There is a requirement for 4 spaces of parking per repair stall. This business has 3 stalls. There is adequate parking on site. Physical Characteristics: The lot slopes gently to the north. There is a very defined berm north of this building. The property has some outside storage. Analysis: The property has been used as a repair garage since 1996. A and B Electric was the previous occupant of the building. In 1977, the City issued a conditional use permit for the structure to be located 12.5 feet from the western property line. The addition would be to the north and keep the same building line. The Auto Express business would extend the building to the north, where the building would be approximately 11 feet from the northern property line. The recommended setback in the I/C District is 20 feet from adjoining property lines and 50 feet from a residential zoning boundary. VC) • Conditional Use Permit Dwinnell Planning Commission Review — November 20, 2001 Page 3 Staff Recommendation: Staff is recommending approval of the conditional use permit to construct an addition in the IIC District. Staff further recommends the following conditions be added to the permit: 1. If any utilities would need to be moved it would be at the owners expense. 2. No outdoor storage is allowed on the property after the addition is built, unless enclosed by a 100% opaque fence. No occupancy of the addition shall be granted until the fence is complete the outdoor storage items are removed. 3. The building addition may be located closer than 20 feet from the property line (which is the recommended setback for this district). The addition is not located next to a residential zone and the addition is 11 feet from the northern property line and 12.5 feet from the west property line. 4. This conditional use permit is valid for a period of 6 months, unless an extension is granted. If no progress has been made on the construction of this addition, the conditional use permit shall become invalid. Cc: Doug and Nancy Dwinnell, property owners 0 Z a FJ i a I � acq - q LA Lc�)y /�DiTio�c/ �%� X a� (w 00 0 F, twa ) /1/fW A o I �XiSTi�JG l3u��piNG 3ok'�o (SrCEL) z A 11 - ? o 0 -� i N V4 - h 3 L1cc)a Auto Express, .r ry r j { i 0 RESOLUTION NO. 11836 RESOLUTION APPROVING A 10' VARIANCE TO CONSTRUCT A PARKING LOT 10' FROM THE RIGHT OF WAY AS REQUESTED BY MCLEOD COUNTY, 1065 5' AVE SE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS McLeod County, property owners, have made application to the City Council for a Variance under Section 6.04 to construct a parking lot 9.6' from the row of way. The property is located at the following legal description: Lot 8, Block 1, V Addition to Hutchinson Ind. District, Hutchinson, MN 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the • Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the variance with the following condition: 1. The County must supply a road and utility easement for a 10 foot distance from the right of way line. Adopted by the City Council this 27' day of November, 2001. ATTEST: Gary D. Plotz City Administrator i Marlin D. Torgerson Mayor O (o5 r • DATE: November 21, 2001 Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350.2522 320.587- 5151/Fax 320 - 234 -4240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: VARIANCE FROM PARKING LOT AND CIRCULATION DRIVE SETBACK REQUIREMENTS WITHIN THE I -2 ZONING DISTRICT AS REQUESTED BY MCLEOD COUNTY FOR PROPERTY LOCATED AT 1065 5' AVENUE SE Pursuant to Sections 6.04 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On September 19'", 2001, Edwin Homan, Representative of McLeod County, sub submitted a variance application to reconstruct a parking lot on property located at 1065 5' Avenue SE. The original application requested the curb for the parking be 6.4 feet from the right of way. The revised request placed the parking lot 10.4 feet from the right of way. The Planning Commission tabled the request at their October 16, 2001 meeting, directing staff to review the revised plan. The applicant signed a waiver form from Statute 15.99 on November 5, 2001. The Planning Commission • reviewed the plan again on November 20, 2001. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on October 4'", 2001. 3. At the public hearing held, no neighbors were present to object nor had staff received any written objections. 4. The applicant states that there is sufficient hardship with the application to warrant granting of the variance. 5. Staff recommended denial of the variance requet. 6 . The commission found there to be unique safety concerns in this area and found that to be sufficient hardship. RECOMMENDATION The Planning Commission, on November 20, 2001, voted to recommend approval of the 9.6 foot variance from the parking and circulation setback requirements of the I -2 Zoning District based on the following condition: The County must supply a road and utility easement for 10 foot distance from the right of way line. Respectfully submitted, William Arndt, Chairman Hutchinson Planning Commission • cc: Ed Homan, McLeod County Pnnmd m mcyclod paper- 1 Lc�) 5 CITY OF HUTCHINSON�PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward, John Rodeberg, John Webster, Lenny Rutledge, Heather Bieniek, Barry Greive, Mark Schnobrich, Christie Rock, Mike Marquardt, Steve Madson, Dick Schieffer, Dick Nagy, Heather Bieniek and Julie Wischnack, AICP Date: November 13, 2001 — Meeting Date November 20, 2001 Applicant: McLeod County Update The Planning Commission requested Planning Staff review the revised plans for McLeod County's request to expand the parking lot. The proposed parking lot does not meet setback requirements in the I -2 Zoning District. Therefore, the County was requesting a variance from the requirements. The County had revised the site plan prior to the last meeting. Staff discussed the 10 foot variance request in detail. Although staff members understood the purpose of the request, staff again recommended denial of the variance request based on the lack of hardship. Staff discussed the variance request in detail and the recommendation was not unanimous. • As the Planning Commission further reviews this request, please consider the following criteria: The characteristics of the subject property which prevent compliance with the said requirements of this ordinance; the minimum reduction of the requirements of this ordinance which would be necessary to permit the proposed use or construction; and the particular hardship which would result if said particular requirements of the ordinance were applied to the subject property. Options 1. Follow staff recommendation for denial based on the lack of hardship. 2. Consider the granting of the variance for the following hardship reasons (as stated by the applicant): a. The existing front parking lot is too narrow to accommodate the off street parking needs for users of the building, thus creating a traffic issue for 5`" Avenue. b. The parking lot was not constructed by the current landowner C. The location of the building limits the ability to expand the parking areas elsewhere. d. The use of the building has changed. If option Number 2 is followed, the Planning Commission should consider an additional condition to have the applicant grant a road and utility easement for the 10 feet. u LI ) 5 Variance McLeod Co. -1065 5` Ave SE • Planning Commission — November 20, 2001 Page 2 The following is from the October 16, 2001 Staff report: Brief Description McLeod County would like to expand their parking lot. The applicants are requesting to be 6 feet from the right -of -way. The City code states that parking lots should be 20' from the property line. The additional parking area would nearly double their existing parking spaces by adding 29 new spaces. GENERAL INFORMATION Existing Zoning: 1 -2, Heavy Industrial Property Location: 1065 5 Ave SE Lot Size: 2.106 Acres Existing Land Use: Industrial Adjacent Land Use And Zoning: Industrial • Comprehensive Land Use Plan: Industrial Zoning History: N/A Applicable Regulations: Chapter 11, Section 8.15 SPECIAL INFORMATION Transportation: Access of 5 Ave SE Physical Characteristics: N/A Analysis and Recommendation: Staff recommends denial of the variance request because of existing power lines and conflicts with future road construction. The power lines are located on the south side of 5' Avenue. Therefore; any road expansion would be to the northern portion of the right of way. The more impacts near the right of way, road construction becomes more challenging. Staff also believes that 24' between parking lanes is wide and it is possible to move the parking lot closer to the building. Cc: McLeod County Household Hazardous Waste., 1065 5 Ave SE, Hutchinson, MN 55350 yCc-)�5 • OPTION • w ----------- b!1' I I n s• nl. \ \? Md "� • \ uqx P.Y �b x tr Modified Request 20' to 10' 4" Unique Circumstances of Lot 1. The existing front parking lot is too narrow to accommodate the off street parking needs for all users of the building. 2. Circumstances to property were not created by the current landowner. Undue Hardships 1. The location of the existing building limits the ability to expand elsewhere. 2. Parking on 5 Avenue NE will increase congestion and effect the safety of others. 3. Access to the building must be controlled and limited to the lobby / reception area. 4. The use of the existing building has changed. �w rw n.0 \r Lw• 1M. 7 'U,v Mo g..b W-71.• . \\�' ` �Z x•`• x o ]fir} iaa N88'301V 17000 LW III I I I x Y", / /! // /`/ MINYM.1 ort x� e i s � I II � I ,x.. 1 I. f 0 Y y Y x 11, N88 18o 00 16.4 \ �a x - - OCT 10 2001 A • BACKGROUNG INFORMATION ➢ Purchase and Overall Use of the Building Formally the ADC Solitra Building — Purchased in August 1999 Current occupants and users of the building: • McLeod County Solid Waste Management • McLeod County Treatment Programs (MTP) • Visitation Exchange Center • McLeod County Sheriff's Department • McLeod County Public Health • McLeod County Social Services • Community Health Services (Meeker, McLeod, Sibley) • McLeod County Probation • • McLeod County Chemical Dependency ■ McLeod County Extension Office • McLeod County Plannmg/Zomng Office • Region 9 Area Agency ➢ Solid Waste Plan — Policies and Program Implementation 0 LA(cc 5 r� U RESOLUTION NO. 11838 RESOLUTION EXTENDING A CONDITIONAL USE PERMIT FOR AN ADDITIONAL 6 MONTHS, TO BUILD A POLE CONSTRUCTED BUILDING IN AN I -2 DISTRICT AND A VARIANCE TO DECREASE THE REQUIRED SIDEYARD SETBACK FROM 20' TO 10', AS REQUESTED BY NGR, LLC LOCATED AT 1025 5"' AVE SE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS NGR, LLC, applicant, has made application to the City Council for a Conditional Use Permit under Section 7.14 to build a 60'x84' pole constructed building in an I -2 district and a variance to decrease the required side yard setback from 20' to 10' to install a circulation drive, with the following legal description: Lot 4, Block 1, First Addition to Hutchinson Industrial District, Hutchinson, MN 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of • the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves the conditional use permit extension with the following conditions: 1. Tree planting must be accomplished at a rate of 1 tree per 800 square feet of landscaped area. 2. Hydrants must be installed along the western property line, in the location identified on the site plan. 3. Future expansion requires an amendment to the Conditional Use Permit. 4. All driving lanes and parking areas must be paved prior to certificate of occupancy. 5. Drainage must not be increased by the development. The ponding area has been identified on the site plan. Adopted by the City Council this 27 day of November, 2001. • ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor Ll . 4 APPLICATION AN LIQ D PERMIT UOR LICENSE FOR( A 1 O 4 DAY TEM PORARY ON -SALE days) %vi • area, — li uor services? will the apph� Z contract for mtoxiceting q Fj e and address of the Liquor — Providing service If so, gn'e the norm — ce? If so, the curie'' s t c arry liquor liability insoran will the aPP (NOTE: Insurance is not mandatory APPP APPLI ACS CTI'Y /COUN CITY FEE AMOUNT DATE M PAID— BY a motmt of coverage. DATE APPROVED LICENSE DATES APPROD LIQUOR CONTROL DIRECTOR CLERK OR COUNTI OFFICIAL signed by this dh�bn Parts to the address above and the oriole SIGNATURE P""79 CITY s before the event arts, send both the or County at least 3U day NOTE: Do 1 e returnee these two nse. Submit w � � re t u rned as the eke �- Minnesota Department L DW S LIQUOR CONTROL DIVI St. CedM 55101 0 215 St. Paul, (612)296 -6439 TDD (61,2)282-6555 f � Cd) City of/rZTTA Hutchinson City Center • 111 Hassan S so 3 S ° Hutchinson, MN 55350 -2522 320 - 587- 5151/Fax 320.234 -4240 0 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Out -of -State Travel for Director of Engineering/Public Works • • DATE: November 21, 2001 As a member of the Minnesota Local Road Research Board, I am asked to attend the National Transportation Research Board (TRB) Conference in Washington, D.C. This year it runs from January 12` to 17', 2002. The State of Minnesota will pay all transportation and conference costs. Pnwt d on recycled paper 1 lc) CHANGE ORDER NO. 1 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 Sheet 1 of 1 ONTRACTOR: WM Mueller & Sons Inc Letting No. 1 Project No. 01 -01 831 Park Ave, P O Box 247 School Rd SW from McDonald Hamburg MN 55339 Project Location: Dr SW to TH 7 DESCRIPTION OF CHANGE: Various changes in final quantities. Dated: 11!2012001 Item No. pec. Ref. Item Name Unit Quantity Unit Price Amount DECREASE ITEMS: 2 2102.502 PAVEMENT MARKING REMOVAL - PERMANENT LIN FT 102 ($1.50) ($153.00) 12 2506.516 CASTING ASSEMBLY EACH 2 ($11.00) ($22.00) 16 2564.531 F & I SIGN PANELS TYPE C EACH 7 ($1,225.00) ($8,575.00) 17 2564.602 PAVEMENT MESSAGE (BIKE LANE ARROW) POLY PREFORMED EACH 1 ($200.00) ($200.00) 18 2564.602 PAVEMENT MESSAGE (BIKER) POLY PREFORMED EACH 1 ($200.00) ($200.00) 21 1 2564.603 4" BROKEN LINE YELLOW - POLY PREFORMED LIN FT 214 ($2.15) ($460.10) 23 2564.603 4" SOLID LINE WHITE - POLY PREFORMED LIN FT 250 ($2.15) ($537.50) 24 2564.603 6" SOLID LINE WHITE - POLY PREFORMED LIN FT 481 ($3.25) ($1,563.25) 25 2564.604 24" STOP LINE WHITE - POLY PREFORMED LIN FT 42 ($8.50) ($357.00) TOTAL DECREASE ($12,067.85) INCREASE ITEMS: 3 2104.501 REMOVE CONCRETE CURB LIN FT 231 $3.50 $808.50 5 2105.525 TOPSOIL BORROW (LV) CY 3 $15.00 $45.00 6 2232.501 MILL BITUMINOUS SURFACE (1.5') SO YD 636 $0.90 $572.40 7 2350.501 TYPE MV4 WEARING COURSE MIXTURE TON 976 $38.50 $37,573.31 8 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 415 $1.25 1 $518.75 9 1 2504.602 I ADJUST VALVE BOX -WATER EACH 1 $250.00 $250.00 11 2506.503 RECONSTRUCT DRAINAGE STRUCTURE LIN FT 2 $765.00 $1,583.55 13 2506.522 ADJUST FRAME AND RING CASTING EACH 5 $690.00 $3,450.00 14 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 231 $21.50 $4,966.50 22 2564.603 4" DOUBLE SOLID LINE YELLOW - POLY PREFORMED LIN FT 1433 $4.25 $6,090.25 26 2564.604 ZEBRA CROSS WALK WHITE - POLY PREFORMED SO FT 16 $5.50 $88.00 27 2575.505 SODDING TYPE LAWN SO YD 96 $5.00 $480.00 TOTAL INCREASE ITEMS $56,426.26 NET INCREASE -------------------- - - - - -- ---- - - - - -- - -- $44,358.41 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 44,358.41 add / An extension of -0- days shall be allowed for completion. The original completion date shall not be chan ed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS /DEDUCTIONS THIS ADDITION/DEDUCT" TOTAL $177,435.25 $0.00 $44,358.41 $221,793.66 APPROVED: Contractor ATED: APPROVED: Director of Engineering DATED: /' PPROVED: Director of Engineering DATED: -0 / 1, APPROVED: City Administrator DATED: 4 r L y c�� Cltry °f (I Hutchinson City Center • Hutehln n MN 55350-2522 320 - 587- 5151lFax 320 - 234 4240 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Requesting Partner Support for Jefferson Street Infrastructure Improvements DATE: November 21, 2001 We have been talking with the County, Hassan Valley Township and area residents for at least two years about the need to address infrastructure needs (specifically the septic /sanitary sewer needs) along Jefferson Street outside of the City limits. Several residents have been individually annexed to the City in order to receive sanitary sewer service. The County has just finished a review of the 44 septic systems in the area. Results: • 18 systems were identified as an "Immediate Health Risk ". These must be addressed by June 15, 2002. • • 11 additional systems were noted as "non- compliant ", which indicates that some substantial modification is required with in the next ten years. I continue to receive several calls a week regarding the potential for annexation and municipal services. As previously noted, there have been many drawbacks to addressing this issue: • The established Jefferson Street Task Force recommended that property owners address their issues without an overall project that would require area annexation and full services. • The cost of providing service to this area is very high due to infrastructure costs, limited right -of- way, home service reconstruction needs, increased taxes, large lots and other potential costs. • Some property owners are adamant about not annexing, and may increase the difficulty of completing annexation, easement acquisition, assessing and construction. • There are several tile lines with sewage in that need to be corrected ASAP. • Timing of the repairs is essential (many property owners need to upgrade by June 15). • The City is not interested in expending significant time and funds for an extremely contentious project that will provide limited benefit to the City. Our discussions with the Township and County have indicated a willingness to work with the City to address these issues. The County, in particular, has suggested that they may be willing to help in both financial and coordination support for the street reconstruction and easement acquisition. • Attached please find a Resolution Requesting Partner Support for Jefferson Street Infrastructure Improvements. We recommend that the Resolution be approved, and that the City, County and Township begin to identify areas of potential support and partnership. We plan on holding a meeting with area residents on December 10 or 14 to discuss our next steps. - Printed on recycled paper - 8�c� Resolution No. 11837 • 0 Resolution Pledging Partner Support for Jefferson Street Infrastructure Improvements WHEREAS, significant health and safety issues have arisen on Jefferson Street in Hassan Valley Township and McLeod County that require immediate attention, and; WHEREAS, physical and legal limitations, and projected costs to the residents in the area may create a financial hardship, and; WHEREAS, the City of Hutchinson has the potential to help address many of the issues and concerns through the extension of municipal services, and; WHEREAS, the City, County and Township are committed to providing assistance and support to its constituents: NOW, therefore be it resolved, that the City Council of the City of Hutchinson hereby: 1. Pledges to Hassan Valley Township and McLeod County that the City of Hutchinson will provide partnership support and coordination in the provision of needed infrastructure improvements to the Jefferson Street area to address health and safety concerns. 2. Requests assistance in providing support to the area by commencing actions needed to address the potential for timely infrastructure improvements . Approved this 27 " day of November, 2001 by the Hutchinson City Council. • City Administrator - Gary D. Plotz Mayor - Marlin Torgerson -� (o) City Of� Hutchinson City Center 111 Hassan Street SE • Hutchinson, MN 55350 -2522 320 - 587- 515VFm 320 - 2344240 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Consulting Agreement with Barr Engineering Company Erosion Control at Old City Landfill Site DATE: November 21, 2001 We completed some erosion control measures near the current Police Firing Range/Park Garage site in 1992. The river had changed its location in the late 80's and exposed a portion of the former dump (landfill) site. We worked with Barr Engineering and the MPCA to address the issue. It had been proposed to complete a fairly major improvement, however we did not receive potential funding from the • County or State to complete the work. We then completed less extensive erosion control measures. Since we have had high -river flows several times since this time, the bank has again eroded, and there is a substantial amount of exposed debris along the river bank. Dolf Moon, Lawrence Winter, John Olson and I met with Robb Collett of the Department of Natural Resources (DNR) and Tom McDonald and BillForsmark of Barr Engineering to review the situation and determine a direction for addressing the problem. The Barr Engineering and City representatives and Robb Collett generally agreed as to the appropriate method for the repairs. Both the DNR and Barr Engineering noted potential funding sources for addressing at least a portion of the costs. We asked Barr Engineering to prepare a proposal for completing this review and expected follow -up work. We recommend approving the consulting Agreement with Barr Engineering Company. 0 Primal on recycled paper - D ( b City of ( 41 7 . Hutchinson City Center 111 Hassan street SE • ° Hutchinson, MN 55350 -2522 320 - 587- 5151/Fu 320 -234 -4240 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Consulting Agreement with Barr Engineering Company Crow River Dam Evaluation DATE: November 21, 2001 As I have previously noted, the Crow River Dam has developed areas of concern regarding wear and tear over the last few years. We completed a major overhaul in 1990, and have repaired one gate and completed other minor repairs within the last few years. A number of issues have been raised recently: • We are noticing potential defects in some of the concrete in the abutments, retaining walls and erosion control areas. • The gate that was not repaired may need to be overhauled in the near future. is • Much of the dam area has shown some effect of the high flows and ice dams that have occurred over the last few years. • The Department of Natural Resources has asked that we consider adding a "fish ladder" to the dam to improve natural migration and habitat issues. • The Main Street bridge and adjacent Luce Line Trail are proposed to be reconstructed in the year 2006, at which time the area will require major work and renovation. • We continue to receive complaints and concerns about how the dam is operated during high flow situations. • Additional upgrades to the dam were proposed in 1990 to reduce the potential for overturning due to ice pressure or other failure. The DNR has suggested that we consider partnering with them to consider replacing the dam in conjunction with the work in 2006. We have included upgrades to the Dam in Storm Water Utility funding proposal, and are in favor of looking at the potential for a new dam. Based on these issues, we have asked Barr Engineering Company to prepare a Proposal to evaluate the existing dam and review a conceptual design for a replacement bridge. Attached is the proposal. We recommend approving the Consulting Agreement With Barr Engineering Company in the amount of 517,550 (Storm Water Utility fund). • P,mmd m rc yd d paper - wc/ NOV 20 2001 14:23 FR BRRR ENGINEERING 952 832 2601 TO 913202344240 „ 00 P.02 BARR Barr Engineering Company 4700 West 77th Street - Minneapolis, MN 55435-4803 Phone: 952. 832 - 2600- Fax: 952- 832 -2601 Minneapolis, MN • Hibbing, MN • Duluth, MN • Ann Arbor, MI • Jefferson City, MO November 20, 2001 Mr. John Rodeberg Director of Engineering/ Public Works City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 Re: Hutchinson Dam Evaluation Dear Mr. Rodeberg: This letter provides our proposed scope of work and estimated costs for evaluating the Hutchinson Dam to consider replacing the dam with an un -gated rock weir dam, or similar configuration. Our • proposed scope is based on our familiarity with the dam from our previous work at the site, and on our meeting with the City on November 14 to discuss this project. Overview The Hutchinson Dam was built in its current configuration in 1965. It is located within the city limits of Hutchinson, with residential, business, and recreational property located around the upstream reservoir, adjacent to the dam, and along the downstream river banks. The dam consists of a 12 -foot high concrete overflow weir, two metal tainter gates, and a metal slide gate. The lack of storage volume and the shallow, narrow river channel and flat flood plain downstream make it difficult to balance discharge to prevent both reservoir overtopping and downstream flooding. The current dam configuration has experienced problems with ice loading during winter months, and passing ice during spring flows. This has caused problems ranging from damage to the weir crest and gates, to passing spring flows. In addition, the abutments are aging and deteriorated, and there is little free -board during high flow events, causing concern for embankment overtopping. Complicating the concerns regarding project discharge is the Highway 15 bridge located 150 feet downstream from the dam. This bridge constricts discharge during high flow events. The Minnesota 11 O(Q- WV cn CUU1 iq:ed rK tfHKK ENGINEERING November 20, 2001 Page 2 952 832 2601 TO 913202344240„00 P.03 • Department of Transportation (M -DOT) plans to replace this bridge in 2006, raising the bridge (and lowest chord) and widening the opening under the bridge. The City is interested in considering the development of a replacement dam that would operate as an un -gated discharge dam. The concept being considered is a rock weir or stepped weir configuration, with no operating gates. The project would be, designed to operate as a run -of -river discharge control, with discharge at the dam roughly equal to inflow to Otter Lake. The Minnesota Department of Natural Resources (M -DNR) has expressed their interest and support for this concept. Other considerations for the project may include safety, fish passage, park, and public access and use of the project area. Tasks I nitial Site Visit -An initial site visit will be performed to review and inspect the existing dam, evaluate siting, location, and configuration for a replacement dam, and gather any additional information necessary to complete the dam evaluation. A summary memo will be developed upon completion of the site visit to document the activities and findings of the on -site work. • Conceptual Desin for Replacement Dam — Conceptual design will be developed for a replacement dam. This conceptual design will be developed in enough detail to use for further planning and as a basis for developing detailed design, plans, and specifications. Specific tasks include ♦ Review of existing project hydrology and hydraulics • Development of replacement dam hydraulics ♦ Development of conceptual plan, section and profile for a replacement dam • Evaluation of dam safety, floodplain, permitting, and regulatory issues related to development of a replacement dam • Development of cost estimates for design and construction of a replacement dam As part of this task, we will also develop a site plan to consider site use and access, including pedestrian and trail access. Renderings of the conceptual design will be developed to aid in the understanding of design, site layout, and use for public and agency use. Evaluation the Existing am — The condition of the existing dam will be documented and evaluated for dam safety and maintenance considerations. Conclusions and recommendations will be made for expected repair, maintenance and upgrades necessary either immediately, or in the <�lC_J NOII 20 2001 14:23 FR BARR ENGINEERING 952 832 2601 TO 913202344240„00 P.04 November 20, 2001 Page 3 • foreseeable future if a replacement dam is not built in the next few years. Cost estimates will be developed for the recommended work items, along with a recommended schedule for work completion. Summary Report — A summary report will be developed to present the results of the conceptual design work and the evaluation of the existing dam. This will include summary text as well as figure depicting the proposed replacement dam design and tables with itemized cost estimates. Six copies of the draft report will be provided for your review. After your review and comment, the report will be finalized, and 12 copies will be provided for your use. Meetings. Management and Coordination — We expect to keep you informed of our progress and get your review and input as we proceed. To do so, we have planned two working meetings with the City, and expect that the M -DNR staff would attend one or both of these meetings to provide their input and comments. We also expect one meeting to present the draft report to the City in greater detail, and field questions and comments. We have also included time for on -going communication and management with Barr Engineering, City, and M -DNR staff to be conducted from our offices via phone, e-mail, and letter correspondence. • Estimated Costs Our estimated cost for completing the above scope of work is $17,550. We will perform this work on a lump sum basis. Schedule We are prepared to proceed with this work as soon as possible upon notice to proceed. We would expect to perform the initial site visit within 2 weeks of our receiving authorization to proceed, and have a draft report prepared within 60 days of the site visit. p `C, NOV 20 2001 14:23 FR BARR ENGINEERING 952 832 2601 TO 913202344240,.00 P.05 November 20, 2001 Page 4 r 1 LJ Enclosed are several sketches or photos of similar projects Barr has designed. They range from rock dams and riffle sections, to faux -rock faced concrete weirs. We would expect to provide renderings of the proposed project similar to those prepared for the Dimondale Dam Project (attached). If you have any questions, please call me. Sincerely, VV & "r " � William J. Forsmark, P.E. Vice President (952)832 -2843 encl. r � LJ L� r � g ((� i 0 • Hutchinson Dam Evaluation C of Hutchinson JfPl(MJf 14:77 Sr. Prcq. En g. Pro. Ewg4 HydraulicEng. LandscapeArch . Expeneag Finamefk Arxf& r OMW Stmorref ra sus arre ,ns Waal Site Visit 6 6 S 75.0D $ 1,275.00 C lual DeWgn for Rephoement Dam ? Revlewof HWFoloov and Hydratfics 4 $ 460M Replacement Dam Hydrauks 1 2 4 $ 735.00 Conc I Phan, Section and Profile 4 32 32 $ 5,300.00 Dam Safety Floodplaln. and PennItting Issues 4 4 4 $ 1,260.00 Cost Eslirnale for Design and Conetructfon 1 8 S 725.00 Evaluation of ExtskM Dam Assessment of Dam Condition 1 4 t $ 425.00 — 1pT ectedRapak,Mal menance and Upgrades Necessary( 1 4 1 $ 425.00 Cost Estimate for Reconmended Work 1 2 $ 275.00 Sww m Drefl 8 4 16 6 S 50.00 $ 2,350.00 Fnal 12 ]es 2 4 2 $ 100.00 $ 800.00 Meet Wigs. Mama arrmt. and Ccord'nallon INWatirm with City and "NA 2 meetings) 8 4 4 $ 80.00 $ 7,860.00 Mee with CI to review discuss draft report 4 4 $ 40.OD $ 840.00 ment and Coordination 8 1,D00.OD 45 1% 12 50 7olak s n s5000 , i U 11 • I M E M Hutchinson Citv Center 111 Hassan Slreel SE Hulchl l n, MN 55350.2522 320.587- 515VFax 320.2344240 O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works Randy DeVries, Director of Water /Wastewater/Resource Recovery RE: Consideration of Consulting Agreement with Earth Tech for Pilot Testing for Proposed Water Treatment Facility Upgrades DATE: November 21, 2001 As noted at our workshop prior to the last Council meeting, we are now at the point of determining what technology will work best for the proposed Water Treatment Plant Upgrades in Hutchinson. We have determined that the RO (Reverse Osmosis) Membranes are the most suitable alternative to achieve the best results for the City. We are proposing to commence the pilot testing as soon as is practical to keep the project on schedule. Please note that we are still committed to working with another consultant to complete a "value- added" review of the proposed improvements prior to completing major design work on the facility. We recommend the following: • Adopt RO (Reverse Osmosis) Membranes as the preferred water treatment alternative • Authorize Earth Tech to coordinate pilot -scale testing of the membranes Printed on recycled paper - % W � • M E M 4 Date: November 20, 2001 To: Randy DeVries cc: John Rodeberg Dick Nagy From: Scott Young Subject: Recommended Actions Water Treatment Study Earth Tech Project No. 43771 At the Council Workshop last Tuesday, we recommended that the City adopt membranes as the preferred treatment alternative for the water treatment facility. Our evaluations show that reverse osmosis (RO) membranes are the most effective, least cost alternative to address ammonia in the City's source water and copper corrosion in the distribution system — the treatment goals of this study. The single largest question associated with the proposed membrane treatment is the need for pretreatment. if pretreatment is required, capital costs will be S2.0 million higher than ifpretreatment is notrequired. Toverify the pretreatment requirement, as well as refine the design of the facility. Earth Tech recommends that the City proceed with a pilot -scale test of membranes. Based upon our experience, as well as discussions with manufacturers and suppliers, we have prepared a preliminary protocol for the pilot -scale test. The protocol will be finalized during the first month of effort and • will include staff input and Minnesota Department of Health review. The Protocol for Pilot -scale testing includes the following schedule of events: 1. Finalize Protocol a. Staff Input b. MDH Review c. Eqpt Supplier Commitment 2. Order/Deliver Equipment 3. Conduct Testing 4. Prepare Report December 2001 January- February 2002 March -May 2002 June 2002 The preliminary protocol has an estimated cost of S40,000 - $60,000. The total cost will be reviewedwith staff as the protocol is finalized during the first month of effort. The actual cost is dependent upon a number of factors, including final pilot equipment configuration, negotiations with supplier(s), MDH review comments and final operating protocol (operating duration - frequency, staffing, sampling etc.). As detailed above, and addressed in previous presentations, we recommend the City Council consider the following actions: 1. Adopt RO membranes as the preferred water treatment alternative. 2. Authorize pilot -scale testing of membranes. Please contact our office if we can be of Ruther assistance. L.`, W ork`JimchinsodA37? r C.orres'dtmommended Actium Memo • E A R T H ` ) T E C H A'tgCO INTERNAATIOONANAL LTD. COMPANY 1 W) CITY OF HUTCHINSON MEMO Finance Department November 21, 2001 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: BUDGET WORKSHOP I would request City Council approval, to set a budget workshop prior to the Tuesday, December 11, 2001 City Council meeting beginning at 4 p.m.. • H: \DOC \City council memo 3.doc • '3t e.) • PUBLICATION NO. 6663 APPROVING AN INTERIM ORDINANCE WHICH PROHIBITS ALL APPLICATIONS FOR SUBDIVISIONS, REZONINGS, AND PERMITTING WITHIN THE HIGHWAY 7 EAST AREA WHEREAS, the City of Hutchinson wishes to update its regulations pertaining to highway oriented development; WHEREAS, the City of Hutchinson has recently annexed an area into the City that lacks municipal services; WHEREAS, the City of Hutchinson has received a sketch plan for development in the area; WHEREAS, the existing regulations do not address the types of development that would be allowed without municipal services; • WHEREAS, the City of Hutchinson wishes to prepare an ordinance which will promote good planning for the area and protect the interest of the City; WHEREAS, the property which would be included in the interim ordinance is attached as an exhibit. NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: That an interim ordinance shall prohibit applications for all subdivision, rezoning or permitting requests for a period no more than 3 months from the date of this resolution for the specified area identified in this document. Adopted by the City Council this 27 day of November, 2001. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor $ (k) • EXHIBIT B DESCRIPTION FOR ANNEXATION IN SECTION 33, TA 17 N., R29 W. That part of the South Haff of the Southwest Quarter of Section 33, Township 117 North, Range 29 West, McLeod Courtly, Minnesota, Iyin9 southerly of the southerly tine of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT No. 43-22, according to the recorded plat thereof and northerly of the north line of the South 50.00 feet of said South Haft of the Souttnvest Quarter. Excepting therefrom Schmeling's Subdivision, according to the recorded plat thereof Also, that part of the South Half of the Southeast Quarter of said Section 33, lying southerly of the southerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-23. according to the recorded plat thereot northerly of the north line of the South 50.00 feet of said South Half of the Southeast Quarter and westerly of a line described as beginning at the southwest comer of said South Half of the Southeast Quarter, thence northerly, to the intersection with a line 75.00 feet south and parallel with the centerline of Trunk Hll; i No. 7 distant 16.00 feet east, as measured along said parallel line, of the west line of said South Half of the Southeast Quarter. DESCRIPTION FOR ANNEXATION IN SECTION 32, TA 17 N., R.29 W. That part of the South Half of the Southeast Quarter of Section 32, Township 117 North, Range 29 West, McLeod County, Minnesota, tying southerty of the southerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37, according to the recorded plat thereof, northerly of the north line of the South 50.00 feet of said South Half of the Southeast Quarter and easterly of a line described as beginning at the southeast comer of the West Half of the Southeast Quarter of said Southeast Quarter, thence northerly, to a point on the north line of said West Haff of the Southeast Quarter of the Southeast Quarter distant 14.50 feet west of the northeast comer of said West Half of the Southeast Quarter of the Southeast Quarter. 6 Hutchinson City Center • DATE: November 21, 2001 MEMORANDUM 111 Hassan Stmel SE Hutchinson, MN 55350.2522 320.587- 5151/Fm 320.2344240 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF AN INTERIM ORDINANCE (MORATORIUM) ON ALL REQUESTS FOR SUBDIVISION, REZONING OR PERMITTING WITHIN THE NEWLY ANNEXED HIGHWAY 7 EAST AREA. Pursuant to Minnesota Statutes 462.355 subdivision 4, a City may enact an interim ordinance. The statute specifically states: "...if new territory far which plans or controls have not been adopted is annexed to a municipality, the governing body of the municipality may adopt an interim ordinance applicable to all or part of its jurisdiction for the purpose of protecting the planning process and the health, safety and welfare of its citizens. The interim ordinance may regulate, restrict or prohibit any use, development, or subdivision within the jurisdiction or a portion thereoffor a period not to exceed one year from the dale it is effective, and may be extended for such additional periods as the municipality may deem appropriate, not exceeding a total additional period of 18 months... " • HISTORY On November 20, 2001, the Planning Commission held a hearing to consider the proposed moratorium on applications within the newly annexed area. There was public hearing testimony acquired which did not support the enactment of the interim ordinance. FINDINGS OF FACT T. All procedural requirements for amendments to the Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, November 8, 2001 as Publication Number 6662. 3. The interim ordinance will allow time to prepare ordinances for this newly annexed area. 4. The interim ordinance should be for a period of 3 months to allow for better construction scheduling for next year. 5. The annexation area has complex land use issues, such as: transportation, types of uses allowed, lack of municipal services, and urban design considerations. 6. The Comprehensive Plan update process has identified this area as a "gateway" to the community requiring special attention for the design of development within the area. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned interim ordinance for 3 months, be approved. Respectfully submitted, • William Arndt, Chairman Hutchinson Planning Commission Printed on recycled paper- $ (�) CITY OF HUTCHINSON STAFF REPORT as • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Schnobrich, Steve Madson, Christie Rock, Heather Bieniek, and Julie Wischnack, AICP Date: November 14, 2001 — Meeting Date November 20, 2001 Applicant: Hennen Furniture, Owners Frederick and Rosewitha Seitz, Owners Brief Description The property owners have submitted a sketch plan for review and comment by the Planning Commission. Since this property area has been part of major planning discussions over the past few years, this report will summarize the major development issues. The second half of the report will cover the proposed moratorium for this area and what type of impact there would be on development. Sketch Plan is The sketch plan provides for five lots. The property is newly annexed as of November 19, 2001. The proposed sketch does not indicate road alignments. The southwest comer of Highway 7 and Highway 22 is proposed to be for the Yamaha dealership. The south eastern corner would eventually be developed by Hennen Furniture. Although, Hennen Furniture has not provided a possible date for development. The lot arrangement provides for a 4 acre, a 26 acre, a 10 acre, a 6.3 acre and 15.5 acre lots. The smaller 4 acre lot seems to be approximately 280 feet in width, which seems appropriate for most Commercial Zoning Districts. Depending on the exact Commercial Zoning District, requirements must be met by all proposed lots. Sketch Plan Subdivision Review - Ordinance SECTION 12.09. SKETCHPLAN Subd. 1. Submission to Planning Commission A. Subdividers may prepare a subdivision sketch plan for review by the Planning Commission. Such sketch plan will be considered as having been submitted for informal discussion between the subdivider and the Planning Commission. No fee shall be required of the subdivider for the submission of sketch plan. B. Submission of a subdivision sketch plan shall not constitute formal filing of a plan with the City. On the basis of the subdivision sketch plan, the Planning Commission will informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of this Ordinance and to other Ordinances of the City, County, and State will discuss possible modification • necessary to secure approval of the plan. Hennen/Seltz Sketch Plan Review Moratorium Review Planning Commission Review — November 20, 2001 • Page 2 Subd 1. Sketch Plan Data. The subdivider should provide the Planning Commission with the following information: A. Site location. B. A rough sketch of the site showing its general shape and adjacent roadway, waterways, and any other significant features of the immediate area. C. 7�pe of development proposed. D. A preliminary road layout and lotting arrangement indicating minimum proposed lot size. E. The sketch plan shall include all contiguous property under the same ownership which is proposed to be developed at some time in the foreseeable future, not just the property to be immediately platted. Existing Zoning When property is annexed to the City, the City Code requires the automatic zoning district to become RI — Residential. Development of this property for commercial purposes would require this area to be rezoned. Utility Issues • The agreements, during the annexation process, indicated that municipal water services must be extended to this area prior to any development. The development scenario has changed, in that Hennen's Furniture was anticipated to be one of the first property owners to construct. Since that has changed, Yamaha and a potential appliance store, may be initial development for this area. The payment for the water services in an issue. Sanitary sewer would be expected in a few years. Plans for the staging of the sewer have been impacted by non - contiguous development requests. Therefore, it was anticipated that this area would develop without sewer, yet the developments would be expected to provide for sewer services and pay for them when available. Proposed Moratorium Planning Staff has recommended that a rezoning and subdivision moratorium be placed on the newly annexed area. The moratorium was publically noticed in the newspaper and Staff is requesting the Commission recommend adoption of an interim ordinance to prohibit applications of rezoning and platting during review of the City's official controls. The purpose of the moratorium would be to write an ordinance specific to development which are located on "gateways" into the community. During the City's initial comprehensive plan meetings, it was identified as a major priority to enhance the City's regulations pertaining to development on the edges of the community. The second purpose for the revision of controls would be to have a zoning district that specifically identifies appropriate land uses based on the • sewer needs of a particular user. It is apparent that development will take place in this area, prior to the construction of municipal sanitary sewer. Therefore, it is important for the City to control what types of uses are allowed to locate without sewer. Hennen /Seitz Sketch Plan Review Moratorium Review Planning Commission Review — November 20, 2001 • Page 3 The public hearing notice identified a maximum of 6 months for the revision of the ordinance. Staff believes it could be accomplished in 3 months, if special meetings are held. Additionally, Staff has considered the perspective of the developers of the respective properties and do not wish to hinder their construction. A city ordinance revision process from December until March of 2002 would be optimal. This would then provide time to complete a rezoning hearing, subdivision process, and construction for 2002. Cc: Frank Fay, representative Fred and Rosewitha Seltz Bob Weir, Yahmaha Hennen Furniture F 1 \J • S(�) 00 �/ . RESOLUTION NO. 11829 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5052 LETTING NO. 3 /PROJECT NO. 01-06 WHEREAS, cost has been determined for the improvement of: Project No. 01 -06 315 Griffin Ave NE located in project area of Griffin Avenue NE from TH 15 North to Maple Street NE by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and And the bid price for such improvement is $2,954.34 and the expenses incurred or to be incurred in the making of such improvement amount to $0.00 so that the total cost of the improvement will be $2,954.34. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00 and the portion of the cost to be assessed against benefited property owners is declared to be $2,954.34. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2002and shall bear interest at the rate of 5.1 percent per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 27th day of November, 2001. Mayor • City Administrator S (0� RESOLUTION NO. 11830 • RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5052 LETTING NO. 3 /PROJECT NO. 01 -06 WHEREAS, by a resolution passed by the Council on the 27th day of November, 2001, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 01 -06 315 Griffin Ave NE located in the project area of Griffin Avenue NE from TH 15 North to Maple Street NE by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 11th day of December, 2001, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and • place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by January 11th, 2002. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 27th day of November, 2001. Mayor 0 City Administrator 0 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5052 LETTING NO. 3 /PROJECT NO. 01-06 GRIFFIN AVE NE FROM TH15 NORTH TO MAPLE ST NE BY CONSTRUCTION OF SANITARY SEWER & SERVICES, WATERMAIN & SERVICES, STORM SEWER, GRADING GRAVEL BASEL CURB &G BITUMINOUS BASE &SURPACING &APPURTENANCES $ 56.51 COST PER FROM FOOT COMPUTED BY: jRODEBERG $ 827.08 SEWER/WATER SERVICE CHECKED BY: P. VANDER VEEN 02/27/2001 1ST HEARING NUMBER OF YEARS: 10 12/11/2001 2ND HEARING TNTERESr RATP: 5.1% ADOPTED REVISION ACCOUNT NO. CITY PIE, NO. NAME &ADDRESS OPPROPERTYOWNER IPG AL DESCRIPTION ADDITION OR SUBDIVISION FRONT FEET UIIl1lY /STREET ASSESSMENT SEWER/WATER SERVICE TOTAL ACHVE ASSESSMENT COUNTY P/D NO. 1 31. 117 -29- 07-0071 iTiinothy 8c Billie Vallacher Pmpeny Address: 315 Griffin Ave NE 315 Griffin Ave NE W'ly 52.28' of Lot 5, 23.102.0045 Hutchinson MN 55350 Nyherg's 4th Addition 52.28 $2,954.34 5 - $2,95434 TOTAL - LETTING NO. 3 /PROJECT NO. 01-06 52,954.34 $0.00 $2,954.34 W V SA-5052 PAGE 1 GF 1 CITY OF HUTCHINSON MEMO Finance Department November 21, 2001 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: TAX INCREMENT DISTRICT # 4 I will update the City Council on status of Tax Increment district number 4, which has terminated collection as of April 2001. One of the issues concerning the funds remaining would be the request of the EDA that has been submitted. • H: \DOC \City council memo l.doc • <�(h) • Memo To: Mayor and City Council Members From: Christie Rock, Executive Director CC: Gary Plotz, City Administrator Ken Merrill, Finance Director Tim Ulrich, EDA President Date: 10/15/01 Re: Use of surplus dollars in TIF District 4 is As you may or may not be aware, TIF District 4, a redevelopment district, terminated in April of 2001. The city established the district in 1978 and revised it in 1980. The district included the downtown, Developers Diversified Shopping Mall, and the industrial park. Attached is a summary of developments that took place in the district during its duration. According to Ken Merrill, the district has a fund balance of approximately $572,255. At the EDA Finance Team in July, Ken indicated that the State of Minnesota might argue that the surplus dollars be returned to the taxpayers, since the money was not used to support projects within the district before its termination. After discussions with the city's auditors, Ken concluded that the city could use the dollars at its discretion. There have been concerns raised by members of the EDA that the city does not plan to use the dollars remaining in the district for projects associated with industrial park or downtown development. The EDA Board feels strongly that the surplus dollars should be used to acquire property for industrial park expansion, or for projects identified during the downtown revitalization master planning process. Therefore, the HCDC Board is hereby, formally requesting that the City Council dedicate the surplus dollars in TIF District 4 to industrial park expansion and downtown redevelopment. If you have any questions regarding this request, please feel free to call me at 234 -4223. 0 • Page 1 <2 hM • District Number 4 (Original District) Redevelopment District Established 1978 & revised 1980 District Terminates 4/01/2001 Area titled I & 11 downtown III shopping mall ( developers diversified) IV industrial park. Land remains in redevelopment district for 25 years. Capture is retained by city Development Senior Citizen Center kitchen project and long term lease of building (bonds sold) Parking downtown matching portion (bonds sold) Railroad spur constructed Downtown low interest loan program matching Small Cities Development (used of funds on hand) Loan for Prince of Peace project (used of funds on hand) Reimbursement of allowable improvement costs - Impressions Inc. Recover of refund of "deferred loan dollars " for: Linder Bus Company, Hutchinson Iron & Metal, Solitra, 3D — CNC Recover of Land Preparation cost - Solitra, 3D -CNC ® Est. Base Est. Curr. Captured Year Market Market Tax Tax Value Value Capacity Collection 2000 5,569,517 17,747,800 254,136 376,311 1999 5,658,067 21,762,800 212,947 324,641 1998 5,636,917 15,341,100 237,243 352,834 Revenues Tax 369,099.00 Interest 33,607.00 Earnings TOTAL 402,706.00 Expenditures Bond - Contract for Deed 9,754.00 Reimbursement - 225,000.00 Impressions Reimbursement - School 79,811.00 Transfer - 17,500.00 EDA TOTAL 332,065.00 Fund Balance @ 12131 $572,255 • 'Z�Lv�) CITY OF HUTCHINSON MEMO Finance Department November 21, 2001 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: PROCEEDURE FOR ADOPTING 2002 GENERAL FUND BUDGET AND SETTING 2002TAX LEVY We will need to adopt the tax levy and could be ready to approve the 2002 General Fund Budget at our next meeting. This year the State of Minnesota is not requiring a truth in taxation hearing.. • There has been discussion the City of Hutchinson looking at holding a public hearing. H: \DOC \City council memo 2.dw • $G CITY OF HUTCHINSON MEMO Finance Department November 21, 2001 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: APPROVE EARLY CALL OF 1994 IMPROVEMENT BONDS Attached is a resolution that calls the City of Hutchinson 1994 Improvement Bonds. There are sufficient funds on hand to make the call and by this authorization would reduce the amount of debt service required of our 2002 tax levy. This would request approval of the attached resolution. Xi \LrC \CaX8X11.XVO 0 v�� EXTRACT OF MINUTES OF MEETING CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hutchinson, Minnesota, was duly called and held at the City Hall in Hutchinson, Minnesota, on Tuesday, November 27, 2001 The following members were present: and the following members were absent: Member introduced the following resolution and moved its adoption: Resolution No 11839 City of Hutchinson • RESOLUTION CALLING FOR REDEMPTION OF OUTSTANDING GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1994, DATED OCTOBER 1, 1994 WHEREAS, the City Council of the City of Hutchinson, Minnesota (the "City"), issued on behalf of the City $3,470,000 General Obligation Improvement Bonds, Series 1994, dated October 1, 1994 (the "1994 Bonds "), of which $1,630,000 still remains outstanding; and WHEREAS, all of the 1994 Bonds maturing in the years 2001 through 2005, inclusive, are subject to redemption and prepayment at the option of the City on February 1, 2000 and any date thereafter at the price of par plus accrued interest, all as provided in the resolution adopted by the City Council on September 27, 1994, authorizing the issuance of the 1994 Bonds (the "1994 Resolution "); and WHEREAS, the City Council deems it desirable and in the best interests of the City to call those bonds maturing in the years 2003 through 2005, inclusive, totaling $1,255,000 in principal amount, on February 1, 2002, in accordance with the 1994 Resolution; and, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: (1) All of the 1994 Bonds maturing in the years 2003 through 2005, inclusive, totaling $1,255,000 in principal amount shall be redeemed and prepaid on February 1, 2002, at par, plus accrued interest. (2) The City Administrator is hereby authorized and directed to give mailed notice of call, • prior to February 1, 2002, to the registered owner of each Bond to be redeemed at the address shown on the registration books of the 1994 Bonds. Said notice shall be in substantially the form attached hereto as Exhibit A. , O • (3) The City Administrator is hereby authorized and directed to deposit with the respective owners of the Bonds, on the call date of February 1, 2002, sufficient funds for such redemption on the 1994 Bonds. The motion for the adoption of the foregoing resolution was duly seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 0 • STATE OF MINNESOTA - ) COUNTY OF McLEOD ) CITY OF HUTCHINSON ) I, the undersigned, being the duly qualified and acting City Administrator of the City of Hutchinson, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City of Hutchinson, Minnesota, held on Tuesday, November 27, 2001 with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes, insofar as they relate to the redemption of certain General Obligation Improvement Bonds, Series 1994 of the City. WTI'NESS My hand as City Administrator and the corporate seal of the City this 27th day of \J November, 2001 City Administrator City of Hutchinson, Minnesota (SEAL) i gC� . EXHIBIT A NOTICE OF CALL FOR REDEMPTION RE: City of Hutchinson, Minnesota General Obligation Improvement Bonds, Series 1994 Date of Original Issue - October 1, 1994 NOTICE IS HEREBY GIVEN That by order of the City Council of the City of Hutchinson, Minnesota, all Bonds of the above - described issue which mature on the dates and bear interest at the rates set forth below: Maturity Date Amount Interest Rate CUSIP Number February 1, 2003 395,000 5.375% 448276 P33 February 1, 2004 420,000 5.40% 448276 P41 February 1, 2005 440,000 5.50% 448276 P58 are called for redemption and prior payment on February 1, 2002. The Bonds will be redeemed at a price of 100% of their principal amount plus accrued interest to the date of redemption. The Bonds to be redeemed should be presented for payment in person or by mail at the office of the City Administrator, 111 Hassan Street SE, Hutchinson, Minnesota, 55350, on or before February 1, 2002. The City will deposit federal or other immediately available funds sufficient for such redemption at the office of The Depository Trust Company on or before February 1, 2002. Such Bonds will cease to bear interest on February 1, 2002. BY ORDER OF THE CITY COUNCIL CITY OF HUTCHINSON, MINNESOTA City Administrator Dated: November 27, 2001 0 CITY OF HUTCHINSON 1127/01 15:16:40 R55APPYREG LOG20000 9999.1015 AP Payment Regster Page - 1 11!14/01 1125101 . Check Date Type Check Vendor Name Amount Vold Amount Payment Type 1120101 PK 107481' 101876 AETNA VARIABLE LIFE ASS. CO. 740.00 Check Payment 11120/01 PK 107482 102370 AUDIOLOGY CENTER 330.60 Check Payment 1120701 PK 107483 102741 COBORKS INCORPORATED 125.00 Check Payment 1120/01 PK 107484 104879 CROW RIVER TITLE 20,000.00 Check Payment 1120101 PK 107485 101875 GREAT WEST LIFE INS. CO. 300.00 Check Payment 1120101 PK 107486 101872 H.R.L.A-P.R- 247.79 Check Payment 1120'01 PK 107487 105493 HEARTLAND TIRE 8 SERVICE 193.94 Check Payment 1120/01 PK 107488 101869 HUTCHINSON, CITY OF 215.50 Check Payment 1120/01 PK 107489 101869 HUTCHINSON, CITY OF 837.30 Check Payment 1120'01 PK 107490 101869 HUTCHINSON, CITY OF 19.00 Check Payment 11/20/01 PK 107491 101869 HUTCHINSON, CITY OF 767.50 Check Payment 11!20/01 PK 107492 102038 HUTCHINSON, CITY OF 150.00 Check Payment 11/20/01 PK 107493 102633 HUTCHINSON, CITY OF 2,324.01 Check Payment 1120/01 PK 107494 102635 HUTCHINSON, CITY OF 97.27 Check Payment 1120101 PK 107495 102696 HUTCHINSON, CITY OF 764.56 Check Payment 11/20101 PK 107496 102771 HUTCHINSON, CITY OF 11,086.25 Check Payment 1120/01 PK 107497 102988 HUTCHINSON. CITY OF 3250 Check Payment 1120101 PK 107498 101673 ICMA RETIREMENT TRUST 2,523.46 Check Payment 1120/01 PK 107499 102093 MANKATO MACK SALES 401.77 Check Payment 1120101 PK 107500 102572 MANKATO MOBILE RADIO 100.94 Check Payment 1120/01 PK 107501 102573 MCLEOD COOP POWER 11.45 Check Payment 1120101 PK 107502 102449 MINNESOTA CHILD SUPPORT PAYMEN 175.81 Check Payment 1120/01 PK 107503 101826 MINNESOTA DEPT OF NATURAL RESO 80.00 Check Payment 11/20101 PK 107504 102658 PERA40.CP. 5202 Check Payment PK 107505 101877 PRUDENTIAL 75.00 Check Payment . 1120101 1120!01 PK 107506 102096 PRUDENTIAL MUTUAL FUNDS 30.00 Check Payment 11/20701 PK 107507 102615 PUBLIC EMPLOYEES 23,865.00 Check Payment 1120701 PK 107508 102052 QUALITY WINE 6 SPIRITS CO. 7,751.17 Check Payment 1120101 PK 107509 101879 TEMPLETON INC 169.95 Check Payment 1120101 PK 107510 107553 VANDER VEEN, PATRICE 87.96 Check Payment Payment Type Total 73,565.75 Report Totals 73,555.75 IMMEDIATE PAYS Skip In Check Sequence or Duplicate Check = Vold • • ELECTRONIC FUNDS TRANSFERS 11/27/01 H.A.T.S. FUND MN DEPT OF REVENUE -FUEL TAX 836.40 WATER/SEWER MN DEPT OF REVENUE -SALES TAX 6947.00 GNRL FUND MN DEPT OF REVENUE -ARENA SALES TAX 444.00 LIQUOR FUND MN DEPT OF REVENUE- LIQUOR SALES TAX 22,068.00 • PAYROLL ACCOUNT - PAYROLL OF NOVEMBERI6, 2001 Reg. & Pol. Hol. PERIOD ENDING: 11/10/01 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $23,494.72 9995.2034 WITH. TAX Employee Contribution - Federal Tax ACCOUNT $9,014.38 9995.2040 Employee Contribution - Soc. Security $2,934.08 9995.2242 Employee Contribution - Medicare $35,443.18 Sub -Total - Employee Contribution $9,014.38 9995.2240 $2,934.08 9995.2242 $11,948.46 Sub -Total - Employer Contribution $47,391.64 Grand Total - Withholding Tax Account $9,115.42 Employer Contribution - Social Security Employer Contribution - Medicare 9995.2035 MN DEPT OF REVENUE Finance Director Approval CITY OF HUTCHINSON 1127101 15:23:27 iAPPYREG LOG20000 AP Payment Register Page - 1 9.1016 1lrzerol 1+n7101 • I Check Date Type Check # Vendor Name Amount Vold Amount Payment T ype 1126101 PK 107511' 102157 PRINCE OF PEACE SENIOR APT. IN 11,196.90 Check Payment 1127101 PK 107512 102822 A J. SCHAAKE CO. 201.14 Check Payment 1127101 PK 107513 101827 AG SYSTEMS 2278 Check Payment 1127101 PK 107514 1 +0998 AIRGAS SAFETY 140.70 Check Payment 1127101 PK 107515 105259 ALLVIEW INC 15.10 Check Payment 1127101 PK 107516 111036 ARRIES, ROBERT 24.00 Check Payment 11/27/01 PK 107517 111041 ARROW TERMINAL LLC 269.05 Check Payment 1127101 PK 107518 102128 BARGEN INC 9,999.36 Check Payment 1127101 PK 107519 102039 BENNETT OFFICE TECHNOLOGIES 30.00 Check Payment 1127/01 PK 107520 102255 BERKLEY RISK SERVICES 800.00 Check Payment 1127101 PK 107521 101916 BERNICK COMPANIES, THE 262.60 Check Payment 1127101 PK 107522 102752 BRAUN INTERTEC CORP 752.50 Check Payment 11/27101 PK 107523 109389 BROOKRIDGE FUNDING CORP 12,974.37 Check Payment 11/27101 PK 107524 102049 BRYAN ROCK PRODUCTS 2,746.81 Check Payment 11/27101 PK 107525 102456 C 8 L DISTRIBUTING 16,285.02 Check Payment 11127101 PK 107526 102117 CARQUEST AUTO PARTS 14.89 Check Payment 1127101 PK 107527 104391 CENTRAL HYDRAULICS 86 -47 Check Payment 1127101 PK 107528 109384 CENTURY FENCE 41,313.00 Check Payment 11/27101 PK 107529 103857 CHEMSW 199.00 Check Payment 1127101 PK 107530 104163 CHIEF SUPPLY CORP 50.95 Check Payment 1127101 PK 107531 110865 CHOICEPOINT SERVICES INC 208.00 Check Payment 11/27101 PK 107532 101927 CHRISTENSEN REPAIR 4.20 Check Payment 11/27101 PK 107533 111068 CIRCUITWORKS 7,999.90 Check Payment 11/27/01 PK 107534 103064 CITGO 248.94 Check Payment /27101 PK 107535 102741 COSORN'S INCORPORATED 206.81 Check Payment • 11 11/27101 PK 107535 102213 COMMISSIONER OF TRANSPORTATON 408.79 Check Payment 11127101 PK 107537 102428 CONSOLIDATED FREIGHTWAYS 646.30 Check Payment 1127101 PK 107538 102892 CROW RIVER ARTS 84.00 Check Payment 11127/01 PK 107539 102220 CROW RIVER PRESS INC 573.07 Check Payment 11127/01 PK 107540 102121 CROW RIVER VET CLINIC 1,248.98 Check Payment 1127101 PK 107541 105079 CUSTOM HEADSETS INC 63.98 Check Payment 1127101 PK 107542 101864 DAAK REFRIGERATION 36.00 Check Payment 1127/01 PK 107543 102488 DAY DISTRIBUTING 4,009.52 Check Payment 1127/01 PK 107544 102275 DPC INDUSTRIES INC 797.27 Check Payment 1127101 PK 107546 102647 DYNA SYSTEMS 78.74 Check Payment 11 /27101 PK 107546 102206 E & K ENTERPRISES INC 462.00 Check Payment 1127101 PK 107547 102726 ECOLAB PEST ELIM 4280 Check Payment 1127101 PK 107548 104266 ELECTION SYSTEMS & SOFTWARE 2,995.37 Check Payment 11 /27101 PK 107549 102356 ELECTRO WATCHMAN 752.23 Check Payment 1127101 PK 107550 102339 EWING. BRENDA 56.95 Check Payment 1127101 PK 107551 110034 EXTREME BEVERAGE 32.00 Chack Payment 1127101 PK 107552 102276 FABRICARE CLEANERS 7.65 Check Payment 1127101 PK 107553 102223 FARM -RITE EQUIPMENT 264.18 Check Payment 1127101 PK 107554 111062 FISCHER. DENISE 30.00 Check Payment 1127101 PK 107555 102526 G 8 K SERVICES 3,790.09 Check Payment 1127101 PK 107556 101945 GALL'S INC 311.05 Check Payment 1127/01 PK 107557 105021 GENERAL TRADING CO 81.37 Check Payment 1127101 PK 107558 102525 GOPHER STATE ONE-CALL INC 189.10 Check Payment 11 /27101 PK 107559 104814 GREEN LIGHTS RECYCLING 613.35 Chack Payment 1127/01 PK 107580 101874 GRIGGS 8 COOPER & CO 14,959.BB Check Payment Skip In Check Sequence or Duplicate Check = Void CITY OF HUTCHINSON 11127/01 15:23:27 R55APPYREG LOG20000 AP Paynlenl Register Page - 2 ' 9999.1015 1112e101 umrol Ch eck Date Type Check# Vendor Name Amount Vold Amount Payment Type 1127101 PK 107561 101888 GRINA, LISA 8,42 Check Payment 1127/01 PK 107562 102783 HAARSTAD, EARL 54.99 Check Payment 1127101 PK 107563 102813 HAMMONDJOHNSON, MICHELLE 234.89 Check Payment 1127101 PK 107564 104572 HANKE, MICHELLE 35.00 Check Payment 1127101 PK 107565 102451 HANSEN DIST OF SLEEPY EYE 1,833.60 Check Payment 1127101 PK 107566 102089 HANSEN GRAVEL 830.13 Check Payment 1127101 PK 107567 104756 HARMON AUTOGLASS 345.52 Check Payment 1127101 PK 107568 109799 HARRIS COMPANIES 1,378.33 Check Payment 11/27/01 PK 107569 104261 HAVE TREES WILL TRAVEL 780.00 Check Payment 1127101 PK 107570 102111 HEIMAN FIRE EQUIPMENT 1,044.38 Check Payment 11127101 PK 107571 104883 HENKE FLOOR CARE 319.50 Check Payment 11127101 PK 107572 102701 HENRY & ASSOCIATES 420.73 Check Payment 11127101 PK 107573 102531 HENRYS FOODS INC 764.54 Check Payment 1127101 PK 107574 101915 HERMEL WHOLESALE 149.54 Check Payment 1127101 PK 107575 102518 HILLYARD FLOOR CAREIHUTCHINSON 252.27 Check Payment 1127101 PK 107576 111035 ROISINGTON KOEGLER GROUP INC 7,711.05 Check Payment 1127/01 PK 107577 102119 HOLT MOTORS INC 1,015.19 Check Payment 1127101 PK 107578 111066 HOTSY EQUIPMENT OF MINNESOTA 170.40 Check Payment 1127/01 PK 107579 102961 HRA 1,483.99 Check Payment 1127/01 PK 107580 102319 HUTCHINSON AREA HEALTH CARE 679.10 Check Payment 1127101 PK 107581 108389 HUTCHINSON AUTO CENTER 490.95 Check Payment 1127101 PK 107582 105829 HUTCHINSON BUMPER TO BUMPER 31.90 Check Payment 1127101 PK 107583 102530 HUTCHINSON CO-OP 272.64 Check Payment 1127101 PK 107564 102545 HUTCHINSON FIRE & SAFETY 278.53 Check Payment 11127101 PK 107585 104966 HUTCHINSON HOCKEY ASSOC 740.00 Check Payment I 1127101 PK 107586 102541 HUTCHINSON TELEPHONE CO 1,087.14 Check Payment • 1127101 PK 107587 102542 HUTCHINSON UTILITIES 3,221.20 Chock Payment 1127101 PK 107588 105161 HUTCHINSON UTILITIES 19,458.66 Check Payment 1127101 PK 107589 101869 HUTCHINSON, CITY OF 54.50 Chock Payment 1127101 PK 107590 101869 HUTCHINSON, CITY OF 1,379.50 Check Payment 1127101 PK 107591 102072 HUTCHINSON, CITY OF 23,657.09 CbDck Payment 1127101 PK 107592 103099 HUTCHINSON, CITY OF 914.43 Check Payment 1127101 PK 107593 103246 HUTCHINSON, CITY OF 11,600.00 Check Payment 1127101 PK 107594 102779 INDEPENDENT SCHOOL DIST.#423 9,079.30 Check Payment 1127101 PK 107595 111065 INH PROPERTY MANAGEMENT & EAST 15,000.00 Check Payment 1127/01 PK 1075% 102062 JACK'S UNIFORMS & EQUIPMENT 280.14 Check Payment 11127/01 PK 107597 102554 JERABEK MACHINE SERV 4627 Check Payment 11127/01 PK 107598 101938 JOHNSON BROTHERS LIQUOR CO. 17,391.01 Check Payment 11/27/01 PK 107599 102346 JOHNSON, LEONARD G. 812.76 Check Payment 11127/01 PK 107600 104209 JOHNSON, LISA 30.00 Check Payment 11127101 PK 107601 111087 JOHNSON, RENEE 30.00 Check Payment 1127101 PK 107602 102691 JONES, CHARLES 266.46 Check Payment 1127/01 PK 107603 102557 K MART 7.32 Check Payment 1127/01 PK 107604 102341 KARG, VAN 290.00 Check Payment 1127/01 PK 107605 111038 KEMPFERT, TERRY 58.00 Check Payment 1127/01 PK 107606 103114 KLOSS, TOM 10.60 Check Payment 1127/01 PK 107607 102561 L & P SUPPLY CO 39.17 Check Payment 1127/01 PK 107808 102224 LATHROP PAINT 36.73 Check Payment 1127101 PK 107609 110852 LEAGUE OF MN CITIES-INS TRUST 5,000.00 Check Payment 1127101 PK 107610 101974 LENNEMAN BEVERAGE DIST. INC 5,081.70 Check Payment = Slip in Chock Sequence or Duplicate Check I • V • Vold CITY OF HUTCHINSON 11/27/01 152327 iAPPYREG LOG20000 AP Payment Register Page - 3 9.1015 11n6ro1 11m/01 • Check Date Type Check# Venclo Na Amount Vold Amount Payment Type 11/27101 PK 107611 104499 LOCATORS 8 SUPPLIES 179.26 Check Payment 11127/01 PK 107612 101984 LOCHER BROTHERS INC 13,449.96 Check Payment 11/27101 PK 107613 102572 MANKATO MOBILE RADIO 95.96 Check Payment 11/27/01 PK 107614 102716 MAY, JAKE 100.00 Chock Payment 11127101 PK 107615 110491 MCCORMICK, KELLY 33.00 Check Payment 11/27/01 PK 107616 102573 MCLEOD COOP POWER 4,000.00 Check Peymanl 11/27/01 PK 107617 102489 MCLEOD COUNTY COURT ADMINISTRA 520.00 Check Payment 11/27/01 PK 107618 102166 MCLEOD COUNTY PUBLIC HEALTH NU 77.00 Check Payment 11127/01 PK 107619 103046 MCLEOD COUNTY RECORDER 191.51 Check Payment 11127/01 PK 107620 102787 MCLEOD COUNTY TREASURER 6.50 Check Payment 11/27/01 PK 107621 110736 MEEKER COUNTY SHERIFFS DEPT 41.60 Check Payment 11/27/01 PK 107622 104608 MEGARD, MISSY 30.0 Check Payment 11/27/01 PK 107623 102131 METRO ATHLETIC SUPPLY 181.11 Check Payment 11127101 PK 107624 101889 MID - MINNESOTA HOTMIX INC 76170 Check Payment 1127101 PK 107625 102425 MIDWEST WIRELESS COMM. 1,040.14 Check Payment 11 /27/01 PK 107626 108770 MINNESOTA DEPT OF ADMIN INTERT 140.04 Check Payment 11/27101 PK 107627 101947 MINNESOTA DEPT OF LABOR B INDU 30.00 Check Payment 11/17/01 PK 107628 101826 MINNESOTA DEPT OF NATURAL RESO 10.00 Check Payment 11127101 PK 107629 102582 MINNESOTA ELEVATOR INC 78.59 Check Payment 11/27101 PK 107630 105157 MINNESOTA SHREDDING 109.90 Check Payment 11 /27101 PK 107831 102583 MINNESOTA VALLEY TESTING LAB 407.00 Check Payment 11/27101 PK 107632 111067 MOSTRE DESIGN INC 4,283.43 Check Payment 1127101 PK 107633 102649 MPCA 15.00 Check Payment 1127101 PK 107634 102327 NEENAH FOUNDRY CO 523.98 Check Payment 1127101 PK 107635 111064 NICOLLET COUNTY SHERIFFS OFFI 26.00 Check Payment • 11127/01 PK 1076 36 102180 NORTHERN SAFETY TECHNOLOGY 433.23 Check Payment 1127!01 PK 107637 102591 NORTHERN STATES SUPPLY INC 5.45 Check Payment 11/27/01 PK 107638 102487 OFFICEMAX 20139 Check Payment 11/27101 PK 107639 110174 ONDEO NALCO CO 6.025.26 Check Payment 1127101 PK 107640 102483 OTTO ASSOCIATES 160.00 Check Payment 11/27101 PK 107641 101932 PELLINEN LAND SURVEYING 986.00 Check Payment 1127101 PK 107642 111034 PENKE, JACKIE 15.52 Check Payment 1127/01 PK 107843 102479 PENSKE AUTO CENTER 31.17 Check Payment 1127/01 PK 107644 102596 PETERSON BUS SERVICE 678.83 Check Payment 11127/01 PK 107645 101853 PHILLIPS WINE 8 SPIRITS 16,334.53 Check Payment 1127101 PK 107646 102373 PINNACLE DISTRIBUTING 95.50 Chock Payment 1127104 PK 107647 102167 PITNEY BOWES 126.00 Check Payment 11127101 PK 107648 105428 PIZZA HUTISKY VENTURES LLC 43.08 Check Payment 1127101 PK 107649 104815 PLAMANN, ROGER 30.00 Check Payment 1127101 PK 107650 102593 PLOTZ, GARY D. 487.96 Check Payment 11127/01 PK 107651 111046 POSSMANN NORTH AMERICA INC 242.80 Check Payment 11127101 PK 107652 102232 PRAIRIE RESTORATION 409.20 Chock Payment 11127/01 PK 107653 104378 PRIMROSE OIL CO 1,493.43 Chock Paynenl 11127/01 PK 107654 102598 OUADE ELECTRIC 195.87 Check Payment 11/27/01 PK 107655 104823 R. J. FALK COMPANY 371 .00 Chock Payment 1127101 PK 107656 102205 R.C. TRANSFER 1,760.68 Check Payment 1127101 PK 107657 108 REINER, KEW 15.00 check Payment 1127101 PK 107658 111063 REINKE, ANGELA 64.60 Check Payment 11 /27101 PK 107659 104458 RISC 578.00 Check Payment 1127101 PK 107660 104149 RIVER VALLEY TRUCK CENTERS 211.94 Check Payment Skip in Check Sequence or Duplicate Check is = Vowd CITY OF HUTCHINSON - 11/27/01 152327 R55APPYREG 10320000 AP Payment RegLSter Page - 4 9999.1015 1126!01 1127 /01 Check Date Type Check # Vendor Name Amount Void Amount Payment Type 1127101 PK 107661 111039 ROBERT MICHAELS HAIR SALON 8 G 780.00 Check Payment 1127101 PK 107662 111040 ROBERT MICHAELS HAIR SALON 8 V 989.56 Check Payment 1127/01 PK 107663 104668 ROCK, CHRISTIE 148.00 Check Payment 11/27101 PK 107664 102021 RODEBERG, JOHN 335.87 Check Paymam 1127/01 PK 107665 102225 RUNNING'S SUPPLY 494.13 Check Payment 1127/01 PK 107666 102821 SALTMAN, THE 306.82 Check Payment 1127/01 PK 107667 102436 SARA LEE COFFEE 8 TEA 332.25 Check Payment 11/27/01 PK 107668 102606 SCHMELING OIL CO 119.56 Check Payment 11/27101 PK 107669 101940 SCHNOBRICH, MARK 60.00 Check Payment 11/27/01 PK 107670 109801 SCOTT'S WINDOWS 8520 Check Payment 11/27/01 PK 107671 101892 SEH 5,596.20 Check Payment 11/27/01 PK 107672 102749 SENIOR CENTER ADVISORY BOARD 170.00 Check Payment 11127/01 PK 107673 103800 SENN, RUTH 255.00 Check Payment 11/27/01 PK 107674 105011 SENSIBLE LAND USE COALITION 30.00 Check Payment 1127/01 PK 107675 101881 SERVICEMASTER 1,597.50 Check Payment 1127/01 PK 107676 102044 SERVOCAL INSTRUMENTS INC 167.02 Check Payment 11/27101 PK 107677 102609 SHOPKO 76.05 Check Psymem 1127/01 PK 107678 101909 SNAP -ON INDUSTRIAL 38.16 Check Payment 1127101 PK 107679 102611 SORENSENS SALES 8 RENTALS 37.28 Check Payment 11/17101 PK 107680 102242 SRF CONSULTING GROUP 5,454.48 Check Payment 11/27101 PK 107681 102774 ST. PAUL STAMP WORKS 76.19 Check Payment 1127101 PK 107682 111037 STAHL, DARREN 29.00 Check Payment 11/27101 PK 107683 102612 STANDARD PRINTING 316.54 Check Payment 1127 /01 PK 107684 103094 SUBWAY 31.35 Check Payment 1127101 PK 107685 105103 SUBWAY-SOUTH 43.48 Check Payment 11127101 PK 107686 105550 TARGET 14.85 Check Payment • 11127101 PK 107687 102659 TEK MECHANICAL 579.76 Check Payment 1127/01 PK 107688 103527 TIDEMAN, TONI 30.00 Check Payment 1127/01 PK 107689 101971 TRAVELERS DIRECTORY SERVICE 502.00 Check Payment 11/27/01 PK 107690 102620 TRI CO WATER 90.39 Check Payment 11/17101 PK 107691 102454 TRI - COUNTY BEVERAGE 8 SUPPLY 509.95 Check Payment 11/27/01 PK 107692 102126 TRUE VALUE 1,658.42 Check Payment 1127101 PK 107693 102619 TWO WAY COMM INC 40,486.51 Check Payment 1127101 PK 107694 102623 UNIFORMS UNLIMITED 198.55 Check Payment 11/27/01 PK 107695 102624 UNITED BUILDING CENTERS 170.37 Check Payment 1127101 PK 107696 102359 US FILTER DISTRIS GROUP 34.39 Check Payment 1127101 PK 107697 102435 US OFFICE PRODUCTS 34.85 Check Payment 11127/01 PK 107698 102763 USI INC 148.03 Check Payment 1127101 PK 107699 102132 VIKING COCA COLA 182-70 Check Payment 1127/01 PK 107700 101857 VIKING OFFICE PRODUCTS 59.15 Check Payment 1127 /01 PK 107701 103342 WAHL REBUILD 8 REPAIR INC 2,645.78 Check Payment 1127/01 PK 107702 105122 WASTE MANAGEMENT 8.09 Check Payment 1127101 PK 107703 102085 WEDIN, CHUCK 10.07 Check Payment 1127101 PK 107704 103870 WEST GROUP 27.16 Check Payment 1127101 PK 107705 102640 WM MUELLER 8 SONS 55.763.58 Check Payment Payment Type Total 452,925.79 Report Totals 452,925.79 = Skip In Check Sequence or Duplicate Check • V = Vold