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cp01-14-2003 cC~ AGENDA REGULAR MEETING - HUTCIIINSON CTI'Y COUNCIL TUESDAY, JANUARY I4, 2003 1. CALL TO ORDER - 5:30 P.M. 2. INVOC~,TION - Fathar Bill Sprigler, St. Anastasia Catholic Church 3. p~,]r,1?GE 4~~LEGIANCE 4, y~ (a) REGUT "AR MEETING OF DECEMBER 23, 2002 (b) ORGANIZATIONAL MEETING OF IANUARY 2, 2003 Action -Motion to approve as presented s. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIltE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2002 2. BUiCDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2002 3. HUTCHINSONUTILTI'IESCOMML55IONFINANCIALREPORTFORNOVEMBER 2002 4. HUTCFI[NSON AREA HEALTH CARE.FINANCIAL REPORT FOR NOVEMBER 2002 5. HUTCHINSON AREA HEALTH CARE BOARD MEETING MINUTES FROM NOVEMBER 15, 2002 6. PIONEBRLAND LIBRARY BOARD MEETING MINUTES FROM NOVEMBER 21, 2QQ2 7. PARKS, RECREATION & GONIM[JNITY EDUCATION BOARD MINUTES FROM DECEMBER 2, 2002 (b) RESOLUTIONS AND ORDINANCES 1. CONSIDERATION OF ORDINANCE NO. 02-327 -AMENDMENT TO ZONING ORDINANCE SECTION 12.20, SUED. 1 TO CHANGE LANGUAGE REGULATING SUBDIVISION PLATTING Ii~pUIREMENTS WTI'H STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (SECONb READING AND ADOPTION) 2. CONSIDERATION OF ORDINANCE N0.02-329 - A PRELIlVIINARY PLAT TO BE KNOWN AS STEARNS WOODS, REZONING FROM Rl TO R2 WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (SET SECOND READING AND ADOPTIpN) 3. RESOLUTION N0. 12105 -RESOLUTION ACCEPTING PLEDGED SECURITIES FROM WELLS FARGO 4. RESOLUTION NO. 12106 -RESOLUTION ACCEPTING PLEDGED SECURITIES CITY COUNCIL AGENDA - 7ANUARY 14, 2003 FROM FIRST MINNESOTA BANK • (c) CONSIDERATTON FOR APPROVAL OF STATE PREMISE PERMIT RENEWAL APPLICATION FOR HUTCHINSON WRESTLING CLUB (d) CONSIDERATION FOR REAPPOIlVTMENT OF TIM ULRICH TO THE HUTCHINSON COMIv1UNITY DEVELOPMENT COMMISSION (EDA) FOR FIVE- XEAR TERM (e) CONSIDERATION FOR APPOIIVTMENT OF SHERRY RISTAU TO HOSPTI'AL BOARD FORFIVE-YEAR TERM (f) CONSIDERATION FOR APPROVAL OF CERTIFICATE OF COMPLETION FOR COUNTY FAIIt MARKETPLACE (g) CONSIDERATION FOR APPROVAL OF REVLSED INFORMATION TECHNOLOGY POLICY (h) CONSIDERATION FOR APPROVAL OF 2003 LIBRARY IIvIPRDVEMENTS USING BOND FUNbS (i) CONSIDERATTON FOR APPROVAL OF LEASE AGREEMENT WITH AUGUSTANA LUTHERAN HOMES AT EVERGREEN APARTMETNS (j) CONSIDERATION FOR APPROVAL OF 2003 HOUSING COMMUNITY DEVELOPMENT PLAN (k) CONSIDERATION FDR APPROVAL OF DALE STREET AND 2Nn AVENUE 5W 1MPROVEMENT5, LETTING NO. 1, PROJECT N0.03-01 (ORDERING REPORT ON IMPROVEMENT AND RECEIVING REPORT AND CALLING HEARIND ON IMI'ROVEMENT) (1) CONSIDERATION FOR APPROVAL OF ENTERING INTO AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR FEDERAL PARTICIPATION IN CONSTRUCTION FOR DALE STREET AND 2N° AVENUE SW PROJECT Action - Mofion to approve consent agenda 6. gil L~ IC HF,~,A,E,INGg - 6:00 P.M. (a) CONSIDERATION OF ORDINANCE NO. 02-330 - AN ORDINANCE AMENDING ORDINANCE 02-322 "GRANTING FRANCHISE TO 70E DOOLEY" TO INCLUDE PRNATE HANGAR LEASE AS PART OF ORDINANCE (SECOND READING AND ADOPTION) 7. COM~CTNICATIONS, REQUESTS ,ANA PET~'I'x4NS 8. UNFII~IISI3ED ~}j1~INE55 (a) DLSCUSSION OF ENTITIES IIvIPACTED BY OPEN MEETING LAW RELATING TO CfI'X COUNCIL AGENDA -JANUARY 14, 2003 EXPANDED INSURANCE COVERAGE 9. NEW BTJS~S (a) CONSIDERATION FOR APPROVAL OF TIIE SALE OF PUBLIC UTILITY REVENUE BONDS Action -Motion to rejoct -Motion to approve (b) CONSIDERATION OF AUTHORIZING THE ACQUISITION OF PROPERTIES FOR THE PURPOSE OF CONSTRUCTING A NATURA GAS PIPELINE Action -Motion to reject -Motion to approve (c) CONSIDERATION FOR APPROVAL OF 2003 VEHICLE REPLACEMENTS Action -Motion to reject -Motion to approve (d) CONSIDERATION OF SETTING COUNCIL WORKSHOP FOR JANUARY 28, 2003, AT 4:00 P.M. Action - (e) CONSIDERATION OF SETTING DATES FOR JOINT' MEETINGS WITH HUTCHINSON UTII.ITIES COMMISSION AND HUTCHINSON HOSPITAL BDARD Action - 10, ELL (a) COMMUNICATIONS 11. CAMS. APPRQPRL4,TiQIVS AND CQNTRACT PAYMENTS (a) VERIFIED CLAIMS A Action- Motion to approve and authorize payment of Verified Claims A from appropriate funds (b) VERIFIED CLAIMS B Action- Motion to approve and authorize payment of Verified Claims B from appropriate funda 12. ,4DJOU~ C~ MINVI'1i:9 REGULAR MEETING - I3UTCHiNSON CITX COUNCIL bECEMBER 23, 2002 ] . CALL TO ORDER - 5:30 P.M. ayor ar n orgereon c e the mooting to order. Council Members present were John Mlmar, Tim Haugen, I{ay Peterson and Duane Hoversten, Also present were Gary Plotz, City Administrator, Marc Seboza, City Attorney and john Rodebezg, Director ofEnginooring/Public Works. 2. ON - Due to the absence ofRev, Jitta Hakes, of Seventh Day Adventist Church, the mvoca~hon w~ea dispanaed. 3. MINUT (a) REGULAR MEETING OF DECEMBER 10, 2002 (b) SID OPENING FROM DECEMBER 10, 2002 Minutes were approved as presented 4, CONSENT AGENDA (a) REPOItT5 OF OFFICERS, EOARDS AND COMMISSIONS 1. PIONI?ERLAND LIBRARY SYSTEM BOARD MINUTES FROM OCTOBER 17, 2002 2. HUT'CHINSON HOUSING $c REDEVELOPMENT AUTHORTTY BOARD MINUTES FROM DECEMBER 17, 2002 3. PLANNING COMMISSION MINiJTES FROM NOVEMBER 19, 2002 4. PARKS, RECREATION Bc COMMUNITY EDUCATION BOARD MINIT'TES FROM NOVEMIiER 4, 2002 S. COMP05T SITE FINANCIAL REPORT FOR NOVEMBER 2002 6. CITY OF HUTCHINSON FINANCIAL REPORT FOR NOVEMBER 2002 7. CITY OF HUTCHINSON INVESTMENT' REPORT FDR OCTOBER 2002 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 02-326 - AN ORDINANCE TO INCLUDE RECITING PLEDGE OF ALLEGIANCE AT CITY COUNCIL MEETINGS (SECOND READING AND ADOPTION) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OP AMENDMENT TO ZONING ORDINANCE SECTION 12.20, SUED. 1(K) TO CHANGE LANGUAGE REGULATING SUBDNISION PLATTING REQ MENTS WITH STAFF RECOMMI;NDATIQN AND FAVORABLE RECCOMMENDATION ((WAIVE FIR5T READING AND SET SECOND READING AND ADOPTION OF ORDINANCE N0.02-327 FOR JANUARY T4, 2003) (d) L 1. TOBACCO LICENSES ~l~) CITY COUNCI. MINUTES -DECEMBER 23, 2002 2. MA55AGE LICENSES (e) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR JOHN RODEBERG TO ATTEND THE NATIONAL PLANNING CONFERENCE IN DENVER, COLORADO FROM MARCY 3 - 7, 2003, AND TIII' INTERNATIONAL LOW- VOLUME RdAD CONFERENCE IN RENO, NEVADA, FROM TUNE 23 - 26, 2003 (f) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR KEN MERRILL TO ATTEND THE NATIONAL GFOA CONFERENCE IN NEW YORK, NEW YORK FROM MAY 18 - 21, 2003 (g) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DOUG JOHNSON TO ATTEND THE US COMPOST COUNCIL CONFERENCE IN LAS VEGAS,NEVADA FROM JANUARY 28 - 31, 2003 (h) CONSIDERATION FOR APPROVAL OF CT-IANGE ORDER NO.2, LETTING NO, 4 8c 5, PROJECT NO.02-11 (i) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR HUTCHINSON BASEBALL ASSOCIATION ON FEBRUARY 1, 2003, AT VFW (j) CONSIDERATION FOR APPROVAL OF APPOINTMENTS TO IIU'TCHINSON FIRE DEPARTMENT (k) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR HOMIER DISTRIBUTING ON JANUARY 24 & 25, 2003, AT NATIONAL GUARD ARMORY (1) CAND PIDLAN S~OiJNIIv1ARY DOCUMENT RESTA~MENT NEFIT PLAN DOCUMENT (m)CTTY OF HUTCI-iINSQN~HANDBOOK F FEE SCHEDULES (POLICY NO. 2.22) FOR (n) CONSIDERATION FOR APPROVAL OF RECOMMENDING $II.L ARNDT TO SERVE ON THE JOINT PLANNING BOARD (o) CONSIDERATION FOR APPROVAL OF ACCEPTING BIDS FOR MENTAL HEALTH OUTPATIENT REMODELING PROJECT AT HUTCHINSON COMMUNITY IIOSPTTAL (p) CDNSIDERATION FOR APPROVAL OF PURCHASING COULTER HEMATOLOGY ANALYZER FOR HUTCHINSON COMIvIUN1TY HOSPITAL Items 4(b)I and 4(a)5 wore pulled for further action. Motion by Mlinar, second by Peterson, to approve consent agenda excluding items 4(b)1 and 4(a)5: Motion carried unanimously. Item 4(a)5 information was not included in the packet and no action was taken, Item 4(b)1 motion by Mlirlar, second by Peterson to approve Ordinance No. 02-326, John Mlinar commented on the power of the words of the pledge of allegiance. Mr. Mlinar also shared the history of the creation of the pledge of allegiance. Motion carried unanimously. Tho audience and Council recited the pledge of allegiance. 5. PUBIC BEARING - 6:00 P.M. -NONE . 6. COMMUNICr#~'FIONS, REpUTSTS ANA PETITIONS 7. UNFIIHISHED BUSINESS ~~~~ CITY COUNCIL MINUTES -DECEMBER 23, 2002 (a) CONSIDERATION FOR APPROVAL OF AMENDED AGREEMENT BETWEEN CITY OF HUTCHINSON AND GARY AND MARY ANN WETHERELL John Rodebarg, Director of Engineering/Public Works, oxplained that there is a current agreement in place and this amend agreement changes the datoa of the lease to accommodate a future economic development project in flue erne. Motion by Mlinar, second by Haugen to approve amended agreement with the Wetherells, Motion carried unanimously. 8. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF 2003 WAG)r ADJUSTMENT POLICY Brenda Ewing, Human Resources Director, presented before the Council. Me. Ewing oxplainod that at tho last mooting tho Council spprovod a 2.25% wage adjustment. This policy adjusts wages in each grade by that 2.25%. Motion by Hoverstan, second by Peterson, to approve the 2003 wage adjustment policy. Motion carried unanimously. (b) CONSIDERATION OF PRELIMINARY PLAT TO BE KNOWN AS STEARNS WOODS, REZONING FROM Rl TO R2 AND CONDTI'IONAL U5E PERMIT FOR CONSTRUCTION OF HOSPICE HOUSE LOCATED AT 720 HONi?Y TREE ROAD WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (AbOPT RESOLUTION NO. 12058 AND WAIVE FIIiST READING AND 5ET SECOND ADING AND ADOPTION OF ORDINANCE N0.02-329 FOR 7ANUARY 14, 2003) . 7ulie Wischnack, Director of Planning/Zoning/Building, presented before the Council and explained that a hospice house is proposed to be built on this pro eriy. Ms. Wischnack explained that three items need action: proliminary plat, rozoning and condttonal use ppem~it. Ms. Wischnack explained the conditions for approval that are recommended by the Plamting Staff and the Planning Commission. The most contentious item related to the approval ofthe hospice house is the businoss offco being located out of the house. M®. Wtschnack outlinod the conditions required of the office and the number of hospice house pereannel. Motion by Peterson second by Hoversten to approve the preliminary plat rezoning and conditional use permit of the hospice house located in the Birchwood development. Jim Haugen abstained from voting. John Mlinar commented on tho rezoning of this typo of business and asked Marc Sebora, City Attorney if this is pernniasibla, Marc Sebara stated that in his Attorney's Opinion he had noted that ConnectCare's offices should not be located within the hospice house. John Mlinar commented on approving this typo of use if it is not legally permissible, Mr. Mlinar commented that staff should possibly look at amending the current ordinance which states what typos of usos can bo in which type of zone. Duane Hovereten asked for thither clarification on the number of amployecs that will ba housed at the hospice house. Me. Wischnack explained that there would bo approximately night full-time amployoes located at the hospice house. Cheryl Dooley? presented before the Council. Me. Dooley explained that ConnectCare is not a business, rt re a service and anon-profit organization. Ms. Dooley explained that the employens that will work out of the hospice houso will bo complotoly hod to tho operations spectfically to the houso. John Mlinar asked Marc 5ebora if the hospice house ie not classified es a business, will that be permissible. Mr. Sebora commented that he based his opinion on what functions are coming apoetfically out of the offco and how thoy portain to tho houso specifically. Motion carried unanimously. LQ) CITY COUNCII, MINUTES -DECEMBER 23, 2002 (c) CONSIDERATION FOR APPROVAL OF ENTERING INTO AGREEMENT WITH MCLEOD COUNTY SOLID WASTE FOR PURCHASE OF HORIZONTAL GRINDER Motion by Mlinar, second by Haugen to approve the agreement between the City of Hutchinson and McLeod County. Mayor Torgersan noted that this money comes from tip fees and not taxpayer money. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF AWARDING BID FOR HORIZONTAL GRINDER Motion by Peterson, second by Hoversten, to award the bid for horizontal grinder in the amount of $250,010, plus the extended warranty in the amount of $9,618.00. Motron carried unanimously. (c) CONSIDERATION FOR APPROVAL OF ORDINANCE ND. D2-320- AN ORDINANCE AMENDING ORDINANCE N0.02-322 "ORANTINO FRANCHISE TO JOE DOOLEY" TO INCLUDE PRNATE HANGAR LEASE AS PART OF ORDINANCE ATt/E FIRST READING AND SET SECOND READING AND ADOPTION FOR J ARY 14, 2003) Ivlarc Sebora, City Attorney, explained that this amended ordinance is includingg the lease agreement as part of the franchise agreement, as required by City Charter. Mr. 5obora also noted that this approval requires a public hearing which will be held at the next city council meeting. Motion by Mlinar, second by Haugen, to set public hearing and second reeding of Ordinance No. 02-320 for 7anuary 14, 2003. Motion canied unanimously. (f) CONSIDERATION FOR APPROVAL OF EXPANDED INSURANCE COVERAGE FOR BOARDS & COMMISSIONS Kon Morrill, Finance Director, presented before the Council. Mr. Merrill explained that approximately three months ago the Council had requested that city staff research fluther insurance coverage for council members and board and commission members for coverage referencing the open mooting law. 7effBorkonhagen, h~sruance Planners, explained that this typo ofcoverage is optional for the city to acquire. Mr. Borkenhagen explained that the League ofMinnesota Cities Insurance Trust does not cover leggal issues ~ertxining to alleged acts ofviolating the open meeting law. Mr. Borkenhagen further explained the amounts of coverage, related costs, and various procedures involved. All boards that are a part of the City would be included under this coverage. General discussion was held regarding council members and various board members liabilityissuas. Mr. Borkenhagon explained the type ofcoverage the Citycwrrently has through the LMCIT. Mr. Borkenhagen stated that he would further research which entities are covered and which are not, Motion by Mliner, second by Peterson, to defer this item to the next Council mooting and review further information regarding which entities are covered. Motion carried unanimously. Kay Peterson requested that Marc Sebora research which committees, boards, sub-committees, etc. are susceptible to violating tlae open meeting law. (g) CONSIDERATION FOR APPROVAL OF INSURANCE DEDUCTIBLE CHANGES Kon Morrill, Finance Dirxtvr, explained that previously the Council had voiced concerns regarding the amount of the deductible that the City has. . Bill Klep, Berkley Risk Managers, presented before the Council. Mr. Klep explained that city staff had requested that orkley research deductible amounts and what is the most appropriate for the City ofHutchinson. Mr. IClep walked the Counci] through the summary 4 y~~J CITY COUNCIL MINiJTES -DECEMBER 23, 2002 of the information he had compiled re arding all deductible coverages. Mr. Klep's . presentation showed that by chooeutg the 25,000 deductible versus the 510,000 deductible, thousands of dollars are saved. Motion by Hoversten, second by Haugen, to approve the $25,000 deductible for the City of Hutchinson. Motion carried unanimously. ~) REFUSIDE COMPOST BUDGETOVAL OF ADOPTING 2003 WATER WASTEWATER Kon Merrill noted that this budget was reviewed with the City Council at the December 10, 2002, workshop. Mr. Morrill also noted that increased water rates worn approved earlier in the agenda and will be pert of this budget. Motion by Haugen, second by Peterson, to adopt water wastewater compost reftree budget, Motion carried unanimously. (i) CONSIDERATION FOR APPROVAL OF ADOPTING 2003 LIQUOR FUND BUDGET Kon Merrill explained that this budget is designed for the current location and if the liquor store would change locations the budget would need to be amended. Motion by Haugen, second by Potenaon, to approve liquor fund budget. Motion carried unanimollaly. (j) CONSIDERATIDN POR APPROVAL OF ADAPTING FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Ken Merrill explained that this plan covers capital expenditures between the years 2003 and 2007. Motion by Mlinar, second by Peterson to approve capital improvement program. Motion carried unanimously. (k) CONSIDERATION FOR APPROVAL OF FUND TRANSFERS Ken Morrill explained that this resolution will authorize transferring funds floor special assessment bonds and senior building flutd to the Event Center and wrll close out the outstanding on the Event Center fund. Motion by Peterson, second by Hoyerstan, to authorize the transfer of funds adopting Resolution No. 12087. Motion cerriod unanimously. 9. MISCELLA1yEQU~ (a) COMMUNICATIONS All the council members and staff thanked john Mlinar ofhls many years devoted to the city and extended their appreciation for having the opportunity to work with him. Garry Plotz - Mr. Plotz reminded the Council that the organizational meeting is set for January 2, 2003, at S:DO a.m. and an 8:30 a.m. meeting with state representatives wrll beheld following. Marlin Tor~erson - Mayor Torgersan commented on the January 2"d meeting with state and federal officials. The goal of the meeting is to discuss upcoming projects end the state deficit problem. Brad Emana, Fire Chief, presented a plaque on behalf of the Firo Department to john Mlinar y (,a~ CITY COUNCIL MIIJUTES -DECEMBER 23, 2002 for all his yoars of service to the city. . 10. CI,Alt1~I8, APPROPRIATIONS AND CONTRACT' PAYMENT (a) VERIFIED CLAIMS A Motion by Peterson, second by Haugen, to approve end authorize payment of Verified Claims A from appropriate funds. Mahon cerrrod unammvusly. 1I. ADJO[7>,ieLl With no further business to discuss, the meeting adjourned at 6:50 p.m. C~ 6 y~a~ MINUTES ORGANIZATIONAL MEETING - HUTCHINSON CITX COUNCIL 7ANUARY 2, 2003 1. QN pF NE~'T~;D CITY COUNCIL MEMBERS: COUNCIL MEMBER JIM HAUOEN COUNCIL MEMBER BILL ARNDT Marc Sobora had each newly elected member recite tho city oath and were installed as mombens of the Council. 2, CALL T ayor ar orgerson c e meeting to order. Council Members present were Hill Arndt, Jim Haugen, Kny Peterson end Duano Hovorsten. Also present were Gary Plotz City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Enginooring/~'ublic Works. 3. CONSENT AGENDA (a) RESOLUTIONS 1. RESOLUTION NO. 12088 -DESIGNATING OFFICIAL NEWSPAPER 2. RESOLUTION NO. 12089 -APPOINTING CITY ADMINSTI'R.ATOR FOR 2003 3. RESOLUTION NO. 12090 -DESIC3NATION OF AEPDSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITU'T'IONS 4. RESOLUTION NO. 12091 -RESOLUTION APPROVING SI?CTJRJ'TIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CD. OF HUTCHINSON, MINNESOTA 5. RESOLUTION NO. 12092 -RESOLUTION APPROVING SECURTTIES FOR COLLATERAL FROM FIRST MINNESOTA BANK OF HUTCHINSON, MINNESOTA B. RESOLUTION NO. 12093 -RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM BREMER BANK OF HUTCHINSON, MINNESOTA 7. RESOLUTION NO. 12094 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST FEDERAL FSB OF HUTCHINSON, MINNESOTA 8. RESOLUTION ND. 12095 -RESOLUTION APPROVING SECURITIES FDR COLLATERAL FROM WELLS FARGO BANK OF HUTCHINSON, MINNESOTA (b) CONSIDERATION OF 2003CITY CALENDAR Motion by Hoversten, exond by Peterson, to approve consent agonda. Motion cerriod unanimously. 4. UNk7],VISHED BUSINESS (a) CONSIDERATION OF ORDINANCE N0.02-328 - AN ORDINANCE AUTHORIZING THE SALE OF CITY OWNED LAND SITUATED IN ANOKA COUNTY, CURRENTLY USED FOR ELECTRICAL SUBSTATION PURPOSES (SECOND READING AND ADOPTION) Marc Sebora reminded the Council that the first reading of this ordinance wee December 10, 2002 and was selling property in Anoka County for a utilities substation. ~I~~,) CITY COUNCIL MINUTES -JANUARY 2, 2003 Motion by Haugen, second by Peterson, to approve Ordinance No. 02-328. Motion tattled unanimously. 5. NEW BUSYNESS (b) SELECTION OF COUNCIL'S VICE PRESII]ENT Motion by Hoversten, second by Haugen, to olect Kay Peterson as Council Vice President. Motion carried unanimously. (c) DESIGNATION OF COUNCIL REPRE5ENTATIVE5: 1. AIRPORT COMMI5SION -Marlin Torgerson 2. HUTCHIlVSON AREA HEALTH CARE BOARD -Duane Hoversten 3, HUTCHINSONCOMMUNITYDEVELOPMENTCORPORATIONBOARD(EDA)- Duane Hvverston and Jim Haugen 4, HUTCHINSON HOUSING AND REDEVELOPMENT BOARD (HRA) -Duane Hoversten 5. LIBRARY BOARD -Kay Peterson 6. MID-MINNESOTA COMML55ION -Bill Amdt 7. PARKS, RECREATION, COMMUNITY EDUCATION ADVLSORYBOARD -Bill Arndt 8. PLANNING COMMLSSION -Jim Haugon 9. HUTCHINSON SAFETY COUNCIL -Kay Poteraon ] 0. LIGHT TRAFFIC ADVLSORY BOARD -Kay Peterson 11. TELECOMMCJNICATION5 COMMISSION -Marlin Torgerson Motion by Peterson, second by Arndt, to ratify appointments, Motion carriod unanimously. (c) APPOINTMENTS TO HEALTH BOARD: - Dr. Jatnea Allen - Dr. David Byron - Dr. Dennls Murphy APPOIlVTMENT OF FARID CURRUMBHOY TO PLANNING COMMLSSION Motion by Peterson, second byHaugen, to ratify appointments. Motion carried unan;mously. 5. AI]JOUItN With no further business to discuss, tho mooting adjourned at B:15 a.m. C~ 2 Lt ~~) Memo 71or Mayor 8 City Council Members Rrnna Brad Emane, Ffre Chlet Ds+Or 1/6/03 Hirt Monthly Coundl Update The tke department responded to 39 general alarms In the month of December of these were lwo eWdure fltee and one an arson fire. We had 438 emergency cells M1x servbe In 2002 that la up from 378 In 2001. The annual report vutllning the adivlNes of the fire department should be ready the Tint part oT February. Thle le the breakdown of the calls Tar the month: Glty: Realdentlal 3 CammerclaVlndushial 7 Multl-Famlly 3 Schad Type 3 Carbon Monoxide 2 Hrazardaue Materials B Rescue 1 flood WIII 1 Rural: Rescue 4 Grave 1 Medical 3 Carbon Monoxide 7 Drills I Msstlngs !Other Infortnstlon: • Search & Rescue et the hahing site • Ladder wok et the Irolning site • Live Bum et the training eRe • Hazardous materteJ refresher doss L. t .5 (~~ I ~~uiiCrla~ Y~rrnts by Tv~a ,~ r~r ~Ir,~ ~rtrarrrlt ~f"1?e~e rtr~r~r 'raQ. E~ E~Ty J~~~~3 ~;-` ~~'.r~ }~, ,v..~~~J{ nFSL ~ ~ ~ t t ' t C){ F,T17 ~ ~~.Z~ tiT'.(T ~1Tic~ty ~~;.'~ .. .,.. ~tis"''~ REa~1COF'JTNAL ~tLw nE 5i ww-Uv U::U ESPDEhIT1AL WIt~!G7~ W~EP9C~ACEIv1N~NT .~ ....m.~ ... ~. 4 .... AEI„I~0 ..-. .~ ................ ~~._..... ~ ~e.~. ... ~ ~~~.~,.rv ~..~..m~....~ 025 E?~AWATI'QN ' O.~p i ~~. .m.. ..._..... ~.~..m~ .......~ _a~...~...... o _- Q3~ FENCbE ~ $0.~,~~ ' I~}5s3 .... DEIUI~7t ITI4~N~~ 1, k7 LIDS _.~.... .,n~ ... ....~.. ~. ~..._u. r~fiEl ~..~ m.. .... ...~.... I~ECW~ ~.A, 1 ED.{~t~ ; ~..... _ ~._...~ .......... ~ W... .~ ~.~,.~ f~7EJ FIiRE S~'RdNKLFR PFf~~9VT ~ ~„ 1 _. _. m~, ®, $I~.~p FIM1~iSH BAS~~wIE~IT.. ..._... ..,... .~. 0175 A' ~R"~.Q°E~. i om~~.~. 1 E~ ~ SINGLE-FAIUfII:_~` DETACHED ~_ r i $7,¢~41~.~~1 ._ _....~. ~... _._ ~ ~A.. w ..-.... _. 1s~ ~' SMhJ~GI-~-~AMIL"M ATTACHED" ~... ~ __ $98t7,QOt7_C1Q 1 ~ ~_..~... _ ..w.~......~.... ..~.~.. ...... .. ~_~ 5 (7R MC7RF* FA,~r1iL"Y' LVILDINS ~ . _. _~,~ .~ ~, _ ~a~57,f7t7p.Ol~ ~~. ~.... ~?TWER NQNRESIf~E'~«1 .........~.~. ~... _.. ~~..........N, ~ ~'kAL ,._. ~` ;'~~.,tinniin ~n_.. mm _ .........a~ _.. ...._.. ~ ~~~ ~~ska~NTIA~. H~an~~ ADDITUG~flNS ..~ _ .... ~ .... ~~. ~ ' 7 ~,~ao.~~ ~ ' IH!f"FI~~LI~E-EPINC A~d~kTkM1NS........ .__.._. ;A,~7 NCNREVDEhk"f'IAL ~~ NL7hJ _ a„ i ~. ... _ 48 ~kE'>I.'~=I, I,~,L ..4~f4fa~ ADUI~EIUNS ~ , , ~,1 p,~JEJ~.~~1 1~J~^rrAb~r aa` Prr~rrt'r,b»~ F'eaaaaits ~vt' Cl~~ r~~nth ~h~ 12/S9J2662 HUTC~12N8Qf UTILITIES C~}FiISS26N PAGE 1 BALWiCE 51-IEFi NI]VE7~SE4=FFi 3t3, 2002 C. ~i z c~ - - - - r * . ~e TOTAL ~ K ^ ~ ~J _ . _.. ..... - - - - - ~ - i UTILITY RANT - AT Ln8T LAND S LAND RiQiTS __ _ .89i, 734.75 _ __ `-_-_- DET~ECIABLE LfTILITY PLAiST 63, 343, ~ .67 TOTAL LfTILITY PLANT 61,235, 271.42 ._ LESS ACCLBRLATED DEFIZECIATION C27, 942, 738. 98) TOTAL ACCIA4LILRTED DfFREC IATIfkJ f27, 942, 73G.45) COi1STFtl1CTION 21! FFS}GFESS 7, 221, 973.84 ~' TOTAL (xllJriTRLICTION IN PTi9GRL'SS 7,221,973.84 TOTAL UTILITY PLI1iT DET'fi£C VALig 43,514,514.79 F'ESTRICTID F111G^ b ACCOLRJTS ~ ~ - - " FUTti.£ EYRANSION S DEV ELOF+iQfT i,?9fi, 347.39 ~~ INYESTi€NT - GAS DES _ 391,H14.1I _~ FiOND A iNT6aE5T PAYt£HT 26$6 143,32'0.88 - - - ~ ~_ CATA5Tl49F4+2C FA2l i we FLRd~ 73Ci, 989.69 ` T~ F7f SEFCVE 209 L _ _ 53 S ,869.93 _ _ HONb L INTEREST 2631 ~ ~ 5,393,274_68 -- TOTrY RE5TFiICTED FtX•DS L ACCOL7rli''' 4,` .756.26 a~ r s -accxi~D ACTS - - - --- CASF+ IN Bsw[ 1 ,727, 9`}4. ~ '` ~O17{TS F'ECEIVABLE _ 2, SB9, 785.18 ACCali4T5 FECEIVAELE - L'YClE BILLING 694,964.69 -- 2tfi'EN74RIES 774. 44c.8t ;:x. PFF~PFI4ID INSLEO4NC,E _ __ _ _ _ _ %.253.13 SAIFS TAX R£CEIVAH_E ifi8, 445. ~ TOTAL CLEFT b ACCRED A~TB - - _ _ _ .. _ _ _ _ e,, 541.469.84 ' ~ DC~ Ct1AFtGE E47i~ID DISC~JN"f 2988 _ _ -_ .. 4, 762.5 - - - _ BJITJD DIS~lR~fT 2881 - ''v, 232.66 TOTAL DEFFS>T,ED :~ .- _ - - 29,994 _!~ - TOTAL :.SSETS _ _ _ _ awT, 392 , 165.93 BALfvlr.~ ~T HnvErg~ 3e, 2602 19.RIICIF'AL ESiJITY L LI.ASILITIES _TANICIPAL EGiIITY .. _ _ i'7Lf11ICtFAL E6tJITY LfNAFF'R'OPRIATED REFAIi~D EAF:NIi~S __ _ TOTAL i'RR1iCTPAL EEl[ITY _ _ ___ _ _ _ . L 67IG TER}i LIABILITIES-i~Z CF CL~fT li4TLkZ I-fTFC _ _ .. _ _ 2656 POtm"' LERSE PAYAFi_E9 2651 b HCX;mS BID BiIHD FIAPDS TY]TAL LO~If, TE18i LIABit ITIE5 CONSTR CONTFliCTS & ACCTS PAY F~ZAiN TOTAL COhISTfi)CTI[71I >4 ACCTS PA7 CUBIT li ACCRLED LIPSS2LITIES ACCQRifS PAYABLE IFlTE7i£5T ACQ.I.ED STS PAYAEiE TO CITY OF F•LiT CNIiSOi! ~~ ACLRI.ED VACATIOi! PAYABLE ACGRI~D t®IC'AL FLND ___ _ _ _ _ _ . _ _ AC13tL® REC PAYrFJ1T CLSSTOf£Fi DEFti6IT5 OTFESi CIiIRE7JT 6 ~+~ LIABILITIES TOTAL C1FF'S7IT A Af~i£D LIAB TOTAL 1LPIICIPArL EW27Y A LIA& _ _ _ _ _ _ _ r ~r w r TOTAL r ^ r_x ____ 40, P~22, 797.47 -_--- _._._. -.-.. .. 1,866,389.7? 41,_°.89,187.19 4, E65, 46G.t36 62.862.34 5,31(3,959.69 4@4,445.65 9,777,837.30 .BO U 1 1, 713, 752.E _, 175.2SH.33 ,-, 146.959.95 ~-• 295,318.Sv ~` C 189, 593.75) n 46, 474.3v _ .__ _ _ _.. ._ 76 , 850 . t30 57, 159.,°,6 it 53, 592,Sd5.93 ~- BIRTE?€r!f OF INC~774E S EXFf035£S N-VEMBFff 3H, 2992 :~ s-raTa~rrr 4F4S.ATING R~'E1C_E __ ..SALES - ELECTRIC E7EfiLY SALES FOR REFACE NET INC'Oi`_E FF.Y~! OTl-ER ~~"FS SECl1R ITY LIGHTS - ~- F9LE RENTFL 5AL ES - f.AS _ _ __ _ _ __ _ _ TOTAL OPBRAT~NG REVENLE OPERATING EXF'Ei15E8 FFOIMICTION OPERATION PRF]DUCTI Oil 7iA I NTETK~ F1.kipiASED F'~~Eh' TFWHSli25SI{]N OF'ESiRTIOiI T RAN571289ION MAIHTF?1PliCE ELECTRIC DIBTRII4fT IisJ OF'ERATIOt•! E1_ECTk2C UISTR IHJTION i'4AIMTE7SAMCE 7g'G GAS FT~9D~JCTIOt! 6PET+AT ION i~rG GAS FYSODUCTION hE4I1FTE14Yd'E FY~it~gD 1;A8 EJ Gas nisTRlBLffIOM aPfxRTION GAS DISTRISIfiIGV 7iA I_IfTEF{HfICE GVSTOiiET< ACCOL~iT ING 6 rn ~ FF'TION" AAYINISTFYSTF VE 6 ~MFRer E7~'ET~S I7EEPFFECIRTION TOTAL OF4RATING EJ(F~F1tiES OPfF'AT1T7G ING9!£ PF£V 10115 YEAR TO DATE 16, 499, 324 . Yi 2, 756, 230.08 9d, 111.45 10,821_48 ~,244.BD 7, ~3, 676.38 26, ~, 426. 83 796,829.98 408,971.28 9._316,271.87 2.,2.92 i 61, G82.91 332,468.56 ~i46, 151.41 119.10 844.87 9,669,397.66 233, ~.B9.66 83,169.79 321,045.63 S, 8A1, 821.73 1, 674, 7°Ff,00 24.896.965.63 1,967,460.29 CLtfSi-?1T YEAR T9 Dr4TE 13,985,404,47 73S,4L2.44 1911, 990. S3 SE, 638 .59 1,995.94 6,991,157.98 21,13?5, 541 _E9 940,687.95 395,598.93 5.935,729.68 154.61 149, B68.73 362,170.10 152, 540.81 .09 _$B 7, 799,916.72 3°,,8,289_43 83, c86.ii 334,818.78 5,612,439.07 i, 750, 633.34 59,862,537,25 5,963,363.79 HiJDG ETE7) YEAR T'0 DATE 15.948.646.40 920. 6~D.08 82,806.00 11,969.00 3,680.00 7,283,493.33 24,211,073.33 1, 699, i99.~ 493, i?i}.80 6,382,544.88 2,393.89 f 7, 488.DD 459 , 979.913 192,119.60 .69 .BO 9,899,974.24 345,962.93 88, 5<~O.B9 344,229.39 1 , 130,602.(33 5,757,2.00.08 21.786, i?2.5v 2,SB4,9°,~9.78 8L4DGET DEVIATFON (5,923,235.931 C 184, 587.541 iB, 198. 13 (1,324 .:A) (1.779.88) (292,835_43) (^, 385,872. 291 149, 421.93 96, 129.08 4_°9,770.32 2,145.39 (131,588.731 97.849.88 39,478_19 .B6 .OB 1,309.953.52- f12,235.49) 4,853.89 52,218.61 C 181, 637.641 6,356.66 i, 843. 985.38 f 54L, 506.99) _ ATBil.h4L 81.4DGET L7, 292, B00.H9 L. 689,0E-0.80 . __.__ 9D, BBO.G4 13,028.90 4, 698.84 7,917,384.85 26,316,384.05 S, i64,982.~ 536.430.(TD 6, 937,549_E9 2. ,09.68 19, 088_DO 499,978.24 2fi6, 823.98 .40 .98 9.891,272.80 376,@45.69 ' 46,2°...8.£6 - 37fi.336.29 -. 5,:.5.5,902_20 1, 418,_099. G0 23,593,611.47 2 , T'?'~ ,772.58 OTHER iNCO'~ OTHER - hET 192, 4 1 4_(3°.., 79,834.64 5..,, ?E36 .06 15,635.64 68, Be'~.d{i INTEF.'E5T FlllllkE _ G - SC _ ?53,...x..,, 5'J SBH .344.45 184,808_90 (75,6w.457 269,890.95 3iI5C INCnFE ?09,996.70 68,137.57 45, 709.08 22,437.57 50,088.09 71258 rwrur - GAS I,ET1 5 _ ~ 378,2:6.33 1?9, Si8.55 282, P'.a9.38 (152,681.45) 389, 988.~v9 TOTAL OTHER It'ICOi'~ 976, G72.73 376,437.75 ,930.0D Ci99, 462.297 _ 6SB. 038.09 OTFiE7` EXF'Flt'.~ES nEF'LETI0.'7 - GA5 1iELL$ .98 - - ~ .46 46, 9$`8.08 46, E30.9D 50, 96~B.BB FfISC EfF'E11SE5 105, S-0S,38 125,312.58 .00 (125,312.58? .OH INTEREST EJCFFafSE _ 533,E-43.02 377,599.29 378,386.89 687.66 329, 532.0(1 TOTAL OTFETi EXFEIISES 639,48.4.48 593, Bii_7B 424,386.80 176,624.98] 379,532.80 C($FTfiIEdSTION T-_CITY _ 733,733.34 710, 4fl0.49 772,849.89 2,490.99 840,Fn3[i.FiB TOTAL CD1J-TRIE4.ITIDH TO CITY 733,733.34 779,463_98 772, 680.G9 2, g36.~@0 ~- - 840, P38. 90 i40N-~ATIPlL INCfI+'fE :T INCDt~E [397, 145.01) 1:579,355.14 [896,5'74.87) 1,966,389,72 f 639.286_88) i, 874, 643.98 (264.687.^_7) C80S, 274.267 (609,532.463 2, iii, 248.56 a 1 Cah aM v _ ry~._._ c 2 Cash aM . S ~. 3 SWYrkal cash 6 4 °"- ~+`~+~ rrxbY 11 5 d 6s •`.__ Tor had det#s fi ab (~~ 7 7i& and ' ttvrf-pa'1 6 ~~„ 1 9 SO Ot17c rFifar~~ _ rvl 1 i ~0ies 12 Prar~a 13 Toil C irreri 7tic7:e6 i 4 w... - - ..~ ~~ ~sx r>~ ~ 1s ~,d 17 6kjYrg4 iB e,-,.-.~• .yOArasaOOn 19 8udrag less ,v..-_`__ ?fl 27 ~ 22 F_qupn5er~ yens deprgy~y~ 23 Cash-m7sy1,~ E ®}A[va5arl z4 r.._._~_ rA04® ~ Trk~ PFara Amp 26 Referred lino 27 Toly Flr~ FMS'TiV1X7 Darn la~sgl F 2' 17!2002 2%PY Foal MJTC FiiV n']N ARE5 NFA17}iCN~E CargeraiSE ~ Sift 0.s d f1p5ffi~ 3>?. 2002 u+' tiai w~ ~, ~ OCT ~e a>oz 2001 cr ~ Pr 570.206,467 519 Bf7 59,721553 55,W3,a96 4596.571 , 570,724076 512,5 i]0 240 976 431,370 x5,241 , , iii, 038, 266 4,681,6]2 15,465.0[8 [4, 2979} 74,838.[23 4 15338.754 r26,255 ~ ~} [ ~67~Tn (5, 237,187] [7,060,[g~ --- _ f3982fi71} L50564041 726,368 ~•~•7~ SS 568.485 17045,163 [2rii,461} ?55.0°1 ~ ~ 244819 637,395 1382,309] • 305,612 687,207 351 696 '~•~ 704,396 , }40,848 18-0.%1 5]e 8V6,061 518.MBp16 554.9 41,654 4, 3L>"''A07 18.334.777 f6,368,OSq 56.624.097 239,619 564-17t 564,171 572193 51,079,768 L1,019,766 s165,696 45'4.092 F Curert °"~.~.: of I-~B [~ deL1 Esyss~d oxry~aryry sty--- 'ied SsWiec~~' 7T0 Ica! ~aSi's+red prog~y ~w 0ede'+b ~ Trial Curerdl °r.u ,• ~~~ ~ 1 28.176,965 26,570,0,0 [289,085} - 514927577 {11,259646) 579 906 5 57 170798 k11 ft l~xR~~ , , . 516,371,569 {1,419 ~1 ~a5_~ 15,111 z46 [F1 37457fi} 15,059,893 [71 2 13,768.749 7,341,549 , L3 T38 722 , 67,8} [102019641 {7172.6721 53,783,074 53.567.755 76$,937 0 156621 f 7B,S34, 7Cm 0 156 B"i l 519 8@7 14[ 0 z47,537 " 0 90,Bf , , S a]] 052587 s17,8 `4p~ 571,501 572324 588 585 [17 545,180X18 54477,107 247,579,390 3 ~ ~ ' • Tufal Finds ~ [~ w1 ~} nyov oc r }+ov cre a~vz a>~z ~ 2001 C Y vs PY Sd13,048 SA7B,B97 5702,627 110 d2f 7,556.639 1.7]1 <W 1,61 8,609 , [61,779) 2050,488 2141 X75 1,410,597 639,871 ]•~-0~ '~•775 7ze,27o s36 s7s 11Tf'.031 7,231.640 1,166,152 77 879 212044 5 145,609 27{666 , {10 622} 86.458 523,556 402.280 , 164 376 2d3'4~ 136,329 102,015 . 187 394 165,953 ]6],787 '27,4,78 , 38 515 5 481 10.963 5,322 . 158 56,205 017 S?,668,627 56,5p5,9]6 1 699,101 513.982,.321 513,455,760 513979,%0 577,E 523.492,860 5232H2, 720 521,093,484 2-599,1% 595, 160X76 !44.417.107 541578,390 3.580, 828 `/ ,21172002 2~6 w FiA Ii11Tp'WSCHl AFEA HFJLLTH CARE ~~ STa Merrlatl N Re~er9ra and Elgergns - A{or@i are Perud F116ai Nvrgrba 30, NQ2 C LRRFM YIOfJTH YFJ+R ~T O-0A1F YEM.T0.QATE a.y ~~ ®~ t7wr 1 9 +4~aa1 Bud~1 Ddlxs ~ '~ VAR L479CE °f. i h6B~ rera9c 52 067 137 52 812 6 ~~ ' 70 ®~[ ~~~1 20U2 vs 2001 2 ~'rI P•~Of Trerre . , , , 13 [i 525 <821 i23,g5g 127,425 918 (34 067 208] 14 fi% 3 Rrsa~tRevvue 3_}58275 3,315,747 157,4 [ 727 -07% 36,769,654 , 35 749 850 . . 7 078 664 . . 30 523,477,383 1.7% 4 ferliTeseefq re'.rn ue 55},476 488,352 65724 163% 5,649,499 . , 5 270616 , , 42388;1 % 30286,fi76 21.57E 33,796,882 58,394,772 [5597,670] -9.3% _ 556342,863 , 566,806.524 (12 561 651 ] Spy .375 5.2~~~ 9P% ~ , , 558,664,497 125Y. ~ a ~'y ~ 2 256 750 6 C~ , , 2,735,929 [477.1791 -17.4% 2$879,776 29,763,355 {863 579] ' 2% 2 7 7oty .lwY.~-.. Fnn ~~ 5,111 4,166 945 227% 10581 45853 , v . 3 E79,113 per' e ~P~~esda[rewr e 12,263,86E 52740041 (;47673+1' 174% 528630357 528 H2976B ~"~"izl [6933531 769% 3319 218 SS 9 . Qfly operair ra 53,133,021 53,654.617 (5121, ~1 -I3% - 537512 506 539 1 33% 123,6824.32 pJ% 10 y m~ Net pp~l}q rgw~yy~ 21 101 '20,562 519 , ,077.336 726 450 {51,561,830} .4-D% #5,102 D65 6.9% 33 554 722 ;A875 198 [i 121 0771 3 3% 537, 757 , 539 303 786 1 B B t4 [57 546 0161 B 3% g g 233.167 52% 11 % 535,335 246 6.97E 12 Efwpo7rs 8ae4s 51,579,077 3 51,8!0,524 [524,447) -7.59L 117,156 .~ 517,564.538 {Wfi ~} -23s 13 Arofpyyonel and hletlcy Fees W,097 4]2699 [32,6071 -7. B'1: 1124 484 4 525 6[4 401 515,121,W0 9.1% ~ ~d~ a ~s 470,[47 438,072 3Z D25 7.3% . 4,414 806 , , 4 173 581 [ ,1407 24] d9% 3,765,091 9.5'f. 15 Food s a ~~ ~ 136,608 75[ 754 [14,646} .g ~,( , +. 566 688 . , 1 801 574 ,227 5.8% 3 626,S7b 15 47E 16 Qtg ~~ 39•L980 4M 338 [49, 3187 -11.1% , , 4 448 440 , , 4 825070 (714,865] -119'% 1,714,566 -75 S 17 Minrmora Ca re 105,474 126 470 []4,93EJ -124% , , 1208 52fi , ` (375 fi3C} -7.65 4,fi32,1~ -3 9y 1B Batl deBt 35,156 35,156 0 0.0% , 385 34, 1•~1• ~ [114,5291 ~.7% 97'],0[9 . 244% 19 k~es 86,454 75,474 11,960 172% , 938 ~g 386,7E4 [1,370) -0.47C 3.38'7 270% p O~retdaim ~.4Q+` 42,168 (2.763] ~.6% . 431 16] B30 .n3 1~•~ ]31% fi61,151 42 0% 21 Tara e;~ - 15Q 8% 276499 (566'14} 261% . 1 718 4 i6 ~ ` 20577 X57' 445,607 . -265 d net ~4 ~~ 53,389433 5359-0094 [5150 6611 -0 3S , , 536 415 0Lµ 1 ~, ~ i1DG 418] 56% 1677&!7 2. ~ 22 0,~ 1u~ ~~y , A 7687 438 ~$ 7272432] 3 45 533.717.663 8.076 5161,6ffi 5135 145 STU 584 2] 9% 51 312 ?66 S7 616 350 ` ~ . 1 5273 564] 16 9% ;1,fi17, 389 -17 OZ 24 C/4b 9 r~r~ {~ 525,639 528,547 (52648] -10.05 5250 741 25 Plea 151rma~!{Lc~l 480 7,712 ~~ -`-6.B% ,. 6 444 5374.01 ] ~•9n1 -20.4% 5473,614 •7 2% ~' 7Walr~a{4~~'.41 9~ ~ 9202 ~'~ , 164 668 3,467 4,957 7422% (79316] . -111.45 rj NN fzsJrr~6 535,471 14 658 55 872 19b% , 5423753 5317 500 164666 ~~ _ 73 2% t24 7% 5310,160 5164,7&1 535,396 21.33 5],765 919 , 51833 850 570.5,653 33.3% ;472,794 -10.5% 28 Pa liB't darn , . [1(67937} -07S 3.2,0911,177 -15.57, 29 Rrs~der4 days 78r` ~ [~ -20.9% 6 605 _ Ham ~ 3305 [150} -0.35 , 37 662 10,433 39 (7,628] 15.6% 9,742 -95% ~0~4~-~+d9el bail- Fh ~ 4a_fls 552% -71.65 -294% . 43 8% ,[46 [1,434} -3.75 36.062 -I 7% 32 r~ FTE's ~ ~ ~ 93 6~6 -0 IR -0.3% . 9, ~ 521F. -61% -tiBS 48.6% . -9 6s ~ ~~ _ [1-HOSp-plorry 4526 4402 -76 -17% 4350 ~2% 3.SS -l7% 3274 .11% 34 Bgi¢raez [rb4 Per adress~l {1-~' 497 '~ [41 } .15 45 6 1?2 g p37 -g 2 .52F, 41e s 3.95 35 RermEpa a~6~1{~!~}-~a"f 5,655 5.062 593 M117'f. . 4 678 • [i65j -29% 5.8:38 57g, ~' i Nev2lIL@ Per B~16LU} {2d l 10,486 1071' , 4.940 {62} -13E 4 749 O }ts ed7 _ ~ aYwr6 asa Px~rlt U+ 8,[60 5,373 678 123% S 762 5 1 9-942 (179) -1 SS , 9 ,~ 27% 6 ~" 38 eryy,es FTE's per 100 adrresio~s [ad 4 38.1% 42876 -38=J. ~i 8% . 54 5,271 11177 _223 5.056 1 97E 39 }s 4a7} - H~ ort7 Oa/s n Net A~}6 0~~• 5.1 4 6 0.5 . 1 1575 43.5% 43.3% 023 0.4% 40.55 . 7 3% 4C Cas>z ~-Horre ~ 4 E ib 7.0 02X 4 7 . 7 7% 41 N1ssw14 Hno3 J [)a - Fl n`a 2.E4 81.3 fi5 G -3.7 -5.7% . 67 0 - . 85.y T prf¢ CTy rra 1 11 ~ 264 . 264 rya 1.11 1 75 F745Tt~NT Pan LaryvO . BOARD OF DIRECTORS MEETING -November 15, 2002 Hospital _ Conference Room A/B resent: Chairperson, Bob Peterson; Vice Chairperson, Steven Snapp; Secretary; Duane IIovorsten, Trustee; Pastor Randy Chriaeis, Trustee; john Houle, Trustee; Dr. Jim Allen, Chief of Staff/ Trustee Absent: Wayne Fortun, Trustee (excused) Others Frosent: Phil Graves, President; Robyn Erickson, Care and Program Support Services Division Director; Pam Larson, Finance, Information and Material Services Division Director; Jane Lien, Acute Care Programs and Services Division Director; Lori Wightman, Vice President of Operations, Allina Health System; Doug Hanneman, Editor Hutchinson Leader; Elaine Schormann, Quality Representative; Betty Stray, Foundation Director; Dori Johnson, Auxiliary Chairperson; Theresa Honaey, Project Manager; and Corrinne Schlueter, Recorder Chairperson Peterson called the meeting to order at 5:35 PM. I. Minutes of bast MostlnC. Tho minutes of the October 15, 2002, meeting wore presented and discussed. • Following discussion, Snapp made a motion, seconded by Hoveretan to approve the minutes ofthe October 15, 2002, meeting. All were in favor. Motion carried. II. Medical StaffMcc ~ Minutes and_C1'sslyntialiae. Dr. Allen provided a report on the recent Medical Executive Committee Meeting. The following practitioners were recommended for membership to the Medical Staff InltiAl Appointment Necraj, Chepuri, M.D. Radiology Courtesy Msy, Joy, RN Allied Health Dependent Reappointment Gerads, Glenn, LADC Chem Dep Allied Health Independent Kerber, John, PsyD, LP Psychology Allied Health Independent Krusemark, David, CRNA Anesthesia Allied Health Independent Lira, Albert, M.D. Family Practice Active Prasad, Dhanush, M.D. Surgery Courtesy Ratmow, Bruce, D.C. Chiropractic Allied Health Independent Sandell, IIilary, M.D. Psychiatry Active Scheurer, Kurt, M.D. Radiology Courtesy Willson, Losh, M.D.. Pediatrics Active 510.5 . Board of Directors November 19, 2002 Page two R06l~,natlOn9 Gordon, George, M.D. -Emergency Schlosser, Crystal, M.D. -Surgery, Active Schweer, Ladonna, CRNA -Allied Health Independent Medical Students: RPAP Student -Leah Schrupp, until ?/10/03, 3rd yr Med Student, Midwife Student -Jane Wrede, scheduled to be here until 12/20/02 Moderate Conscious Sedation: John L Allen, MD John Bergsong, MD John Robinson, MD James Mona, DO Julie Krenik, MD Kim Macnab, MD John Mowlem, MD • Following discussion, Houle made a motion, seconded by Snapp, to grant membership and privilege to the above listed practitioners as recommended by the Medical Executive Committee. All were in favor. Motion carried. III. Old I3usincse. Genital Camoai~r. This past month, members of the Governing Hoard and the Foundation Board were invited to hear presentations from the following three firms regarding a capitol campaign. Jackson and Associates were previously hired to conduct a capitol feasibility study and presented findings at an earlier meeting. The first prosentation, Hillary Lyons Associates, Inc., would form e development council, which would include 50 to l OD business and social leaders. Their goal is organizing for the flrture, with a structure for long-term funding growth. The second firm, Philanthropic Professionals, Inc., works with only two organizations within ono state at a time and no more than seven clients during one year. This firm emphasizes grant writing and its team of grant writorg is very knowledgeable regarding rural health care grants. The third firm, Shea Consulting Services, uses an approach somewhat similar to Hillary Lyons, but it has not worked in health care as much as the others. SCo~~S . Board of Directors November 19, 2002 Page three Members of the Board asked questions of Foundation Chair, Jerry Carlson regarding the position of the Foundation as it relates to a capitol campaign. Carson stated the Foundation has elected not to conduct the campaign at this time. Much discussion ensued regarding the relationships of the Foundation, Auxiliary and HAHC as it relates to fund raising. Chrissie indicated his willingness to investigate the matter and report to the board at a later date. Following discussion, Hoveraten made a motion, seconded by Houle, to request Chrissis to research the fttnd raising relationships of HAFHC and the hospital auxiliary and report back to the HAHC Board with the findings. All wore in favor. Motion carried. B, Allina Contract, Honaey provided a presentation that demonstrated the value of the Management relationship between HAHC and Allina Health System. The rosults demonstrated the hospital is receiving $3 in management cervices for every $1 it pays to Allina. Market value was established for each servict based on the following assumptions: • $1200 per day of consulting • $15D per day per employee of education • $100 per day per peer meeting • $100 per day for any item not within the above assumptions • 8 hours equals one day ^ The key benetit~ dcrivod from the management contract are: Malpractice Insurance, CEO Rxruitment, Interim CEO, and Novation Membership. • Following discussion, Snapp made a motion, seconded by Chrissis, to defer the decision regarding renewing the Allina Contract until December. All were in favor. Motion carried. C. Gan Analveie on IIealth Insurance Portability and Accountability Act H( IPAA)- Larson explained the need to hire a firm to assist with a Gap analysis in order to achieve compliance with the requirements of the HIPAA regulations. Privacy regulations are effective in April of 2003. We recently received two quotations from consulting firma to assist with the process. The companies are: HIPPA Pros ($22,000) and Gecko ($18,500). In evaluation the proposals it appears HIPPA Pros will beat meet our needs when considering the work to be accomplished. Legal assistance will also be required for the process and this has been quoted at $6,000 for the services of Tom Schroeder from Faegre & Eenson. Travel coats will not exceed $2,000, • 5~0.~~ • Board of Duectora November 19, 2002 Page four Grant monies have been applied for to assist in financing this project. Following discussion, Snapp made a motion, seconded by Houle, to hire the firm of HII'AA Pros to conduct a Gap analysis and identify the necessary work to achieve compliance with the HIPAA regulations. The firm of Faegre and Benson will receive the results end perform functions as identified within the proposal. All were in favor. Motion carried. IV. Ncw Business. A. Auxiliary Endowment R~~Qlption• Graves reported the Hospital Auxiliary Board has proposed a resolution (separate handout) which requests that $50,000 of cash reserves from the Auxiliary be set aside to capitalize an endowment ftmd. The $50,000 was raised from two gift shops, a Thrift Shop, and a coffee shop the Auxiliary operates- Auxiliary President, Don Johnson was present to explain that the intent of the fund is to be used as a legacy for the Auxiliary. interest from the fund will be • used to buy equipment. Trustees spent considerable time discussing two points of a seven-point resolution for the establishment of the fund. Point #3 said "the fund could also be used for student scholarships and hospital business equipment". Johnson requested that the sentence be deleted. Point #7 said, "the Board of Directors of Hutchinson Area Health Cere may establish a committee to work with the Hospital Auxiliary to help manage and invest endowment funds". Johnson asked that this sentence also be deleted. Board members asked for clarification regarding the financial management, accountability for spending and fiscal reporting requirements of the auxiliary funds. Graves stated currently the fUnde are not reported on the HAHC financial statements. $ecause the Auxiliary is not a separate organization and the funds continue to grow in size, HAHC board members recommended the funds be identified on the operating statements of HAHC. City Attorney, Marc 5ebora was at the meeting to comment on the Resolution and answer questions. Additionally he was requested to addmsa a question on ownership of the Auxiliary Thrift Shop. Sobora stated the Thrift Shop building was owned by the City of Hutchinson. Chairperson Peterson instructed the members of the board to consider the Resolution proposed by the Auxiliary and vote on each of the two • amendments before considering adoption of the entire Resolution, as amended. 5~~.~ • Board of Directors November 19, 2002 Page five • Following discussion of the first amendment, Hoversten made a motion, seconded by Snapp, to remove the language of point #3 from the Resolution. All were in favor. Motion carried. Following a 6riof presentation and discussion of the second amendment, Hoversten made a motion, seconded by Dr. Allen to remove point #7 from the Resolution. Chriasis spoke against the motion requesting that the provision not be removed from the Resolution because the auxiliary is currently revising their by-laws and suggested this provision not be considered for deletion until the by- lewe document is finalized and adopted. I-Joversten and Allen were in favor of the motion; Snapp, Houle and Chrlssis wore against the motion. Peterson did not vote. Motion was defeated. Additional dialogue ensued regarding the authority oftho auxiliary in the ranagement and accountability of "their funds". Johnson challenged HAHC board members tract of the auxiliary ofFcers regarding their long-standing prnformance of fiscal responsibility. Chrissis and Houle commented that the issue • is not one of "trust" but the HAHC Board's responsibility for the management of all flrnds of HAHC, including those of the Auxiliary. Johnson left the meeting at this point. Following discussion, Hoversten made a motion, seconded by Chriasie, to accept the generous endowment gift of the Auxiliary subject to any changes that the HAHC Auxiliary might make after reviewing their by-laws. Allen and Hoversten were in favor of the motion; Snapp, Houle and Chrisais were against the motion. Peterson did not veto. Motion was defected. Chriseie made a motion, seconded by I{oule, to table the adoption of the entire resolution, ae amended, until the Auxiliary by-laws have been evaluated and amended accordingly. Chrisais voted in favor of the motion. Houle, Hoversten, Allen, and Snapp voted against motion. Peterson did not vote. Motion was defeated. Chriesis again voiced hie abjection to adopting the Resolution, as amended, until the auxiliary amended their by-laws. Sc~~s • Board of Directors November 19, 2002 Page six • Houle made a motion, seconded by Allen, to approve the Resolution as amended which left point # 7 within the Resolution. Houle, Hoversten, Allen, Snapp and Peterson were in favor of the motion. Chrissis was against the motion. Motion was carried. N. Qfy~yj~[jynal Rop rtes. A. ant. Graves reported on the JCAHO and the score of 98% with no Type I's. The survey enables the hospital to receive continuing accreditation from the Joint Commission on Accreditation of Health Care Organizations. Graves praised the staff for working to ensure quality and patient safety, He said the score was the highest the hospital has roceived from the Toint Commission since the surveys began in the 1960'x. Graves also mentioned the bond issue was well received is the community and the vote passed by a 68% margin. B. A~Qltr Gore Pro~ItLS, & 5crvices. Lien repvrtod the census is good in the Med 5urg and TCU area. Orthopedic services are doing great and we are pleased with the performance of the new surgeons. • C. Care and ProgtBp~$npport. 8rickson reported on the various positions that have been added within her division. She also reported on recent IRS changes regarding the "cash out" option of PTO. Employees will need to declare in advance of the year the amount of PTO to "cash out". The amount is limited to only the PTO hours earned during the calendar year. Addifionally, she commented on work that was done on the "Veterans Preference" policies. D. un e & e icea. Nothing further to report, E. ca I M rial ervices. Accounts Receivable are below 60. Rxruitmcnt continues for a Health Information Services Manager and an Information Servicoa Manager. F. R¢sident Care onort. Graves reported that Krantz did testify beforo a senate committee on the Moratorium Exception Process for HMNH. Pakient Safety and Pc , ormanec. Schermann repotted the meeting had been deferred to Friday. C~ ~~Q~ C7 Board of Directors November 19, 2002 Pagesevan Allina Menaggp}~$~~. Wightman stated the new CBO, Dick Pettingill, has started and the first 100 days are to be listening days. David Bones, CFO, is retiring and Marv Dehne's last day is Friday, November 22"d. W ightman talked about the New Ulm Hospital Board and said it would be good for both the New Ulm Board and the Duxtore to come to the board meoting in Hutchinson and obaorve one of our meetings, Accounts Payable. The accounts payable and cash disbursements were presonted for payment. • Following discussion, Chrissis made a motion, seconded by Houle, to approve the accounts payable and cash disbursements as listed in the amount of $3,676,133.86. Five were in favor. Hovereten abstained. C~ C~ . tatisti Oraves presented the statistical report for the month of October 2002. Financials. Larson provided the financials for the month of Octobor 2002, which showed an actual net income of $62,221 compared to a budget of $194,539. • Following discussion, Chrissis made a motion, seconded by IIoule, to approve the financial report as presented. All were in favor. Motion carried. Budget Committee. Graves announced the need fora Budget Committee. Chrisais, Houle, and Steve Snapp volunteered to be on this committee. Hospital Auxiliary_ IvIe~tingMlnut45. The Hospital Auxiliary Moeting Minutes were presented. No unusual comments were made. Chrissis made a motion, seconded by Hovereten, to adjourn the mooting. All were in favor. Motion carried. Respectfully submitted, Corrinne Schlueter Recording Secretary Wayne Fortun Secretary ~0.,$ rv. The November 21, 2002 maeUng of the Pioneedand Library System 9oard was called to ardor et 7:30 P,M. In the Willmar Publ~ Library Meeting Room by Chelr John Baker. The agenda was modified. Gam'aon Hale added Far Futuro Thought to Ix. Other. Qarrhon Hale nwtbnsd to approve the agenda q amended, t;second by Clyde Brat9e. Carrtad pary Johnson motioned to approve the October 17, 21102 minutes. t;iecond by LowsN Ueiand. Carried • AI Clause presented for the Finance Cammlttee. AI Cbuu molbned to approve the October 2002 Rsvanw & Ezpendlture Report Second by Merk Dahl. Carried. AI Cause motioned tv approve the blMs and check ngbbrs, Second by Fantle 8chwelss. Canted, The fiAinrtex contract to catalog Canbya books was reviewed for infonnetbnel purpoaee, Ivey Vonderharr presented for the Pesonnel Commlttea. Ivey Vonderharr motioned to accept the nave hln of Karl Kubs at (3kncoe. Second by Lowell Ueland. Carried. The atlendenca Ibt wee revbwed and members wero reminded to call in U not ariending a board meeting. Lowell Ueland presented for the Union Negotlating Committee. About 91)96 of the contrect language has been tentatively agreed on. 8eneflta, salaries and economic items remain -our currant poaRbn is the statue quo. Uelend also recapped how the committee is working and when Rema vviR be presented to the full board. John baker presented far the Policy Commiriae, The signatory agreement with the city of Canby has been approved by the committee. Oarrieon Hale motioned to approve the ai0natory agreement wMh the cky of Canby. 8acand by Richard Falk. Canted. The committee looked Inlo an annual adJuatment for Ilbrory she and rocommend that Uric be reviewed annually with any pertinent Informadon brought to the board and adjuebnenis made only K needed. Francis 8chvwlae motioned for annual rovlew of Ilbrory etza wNh adJuatmerds H needed. Second by l3ary Johnson. Cabled, There la a draft of a new data privacy poly In our packets to be looked overfor next meeting. This poly generally follows MN guidelines on canfldentlellty. Thera was dlacueaion averthe need for unKormity on haw PLS personnel handle quadea regarding confidentlel information. The commktee abo worked on mlea of authority and responsibllUy for bard, adminlatratlon end staff. We will ga further Into next month. . There was no old business. New Buaineea. The MN Library Coundl has been formed In roaponae to the eliminetlon of the State Llbrery Services (LDS). They will look Into re~evelapment of a elate Ilbrory. Director Houlahan gave the director's roport. The Grant committee will need to be activated to look at a procaea for Joint grants with other library ayalema. Other Buaineea. Gameon Hale brought up five points far conalderetlon. 1) Concern aver the roaervee end the poaa16111ty that they may run out 2} Hours requlrod to keep our telecom bandwidths for computers. 3) Federal and State funding dollaro being low. 4) The shortage of Maaiero of Llbrery Sdencea in the state and nowhero nearby for a Mastero degree to be obtained. 5) The state ie re-thinking aid to bcal govemmenta whk;h crould impact librorba. AI Clouse suggests sending a newsbtter to our repreaentaUvea to keep them aware of the Ilbrory needs when allocating ski. Discuaslon on budget, reserves and health Insurance coat. The meeting was edJoumed et 13:15 P.M. Stacey Schuette Seaetery 5~a~~P C~ • LJ PIONEERLAND LIBRARY SYSTEM BOARD MEETiNO November 21, 2002 Namber of aignatoriw wltb appolated raprewnWtlvut 23 Qnorumofslgnatarlut 13 Prueoh Mark Dahl Richard Falk Robin daCathelineau Ivey Vondarharr Stacey Schuette Amy Wilde Francis Schweisa John 6eker Oary Johnson Herb Rotunda Vern Silvemale Clyde Bratlie Lowell Ueland Art Abel Julia Jury Herman Hannemann Lowell Broberg Garrison Hele Al Clouse Allen Hooaer Iim Schueller Ramona Berg-Perry Mary Hueaing Daniel Reigned AMent: Alvin Maas" Nanny Orusaing' Jack Johnson D1ane Beck' Darb Fivrth" Grant Knutson Joan Reckdahl• Allen Oislason' Dr. Les Patae" Karen Roker* Jack Sandberg" Darlene Katelnicki Eric Weiberg'` 'excused abarnce Chippewa County Kandlyahl County Kandiyohl County I.ac qui Pane County MaLead County Meeker County Renville County Swlft County Yellow Medlclne County Appleton Dawson Fairfax Glancce Grnceville Grtmite Fella Hutahinsan Kerkhoven Madlsdn Olivia Ortonville Renville Willmar Willmar Willmar Big Stone County Chlppawa County Chippewa County Kandiyohl County Kandiyohi County McLeod County Meeker County Yellow Medicine County Ranson Dlyd Island Hutchinson Litchfield Willmar 5C4~ ~e,~s~~ MINUTES Parks, Recreation & Community Education Advisory Board • December 2, 2002 MEm60rs present: Jay Beytlen, Mute Camton, Todd Ertagaard, Kh-It Kosel, Claire Lora, Berme Mluer, Jahn Mllnar, and Mllte Schleal. Dolf Moon and SonJa Muellerleile wem alto present. Minutes dated November 4, 2002 were approved by John Mlhur and seconded by Jay Beytien. QLD BUSINESS Park & Rtereatlon Budget (Handout): There wdl only be ^ S1s,D00 cut inataad of 530,000. Next year the Senior Centar/l;vtnt Center budget will be combined. Budget is uP 534,321 or 2.3%. S13D,OD0 rdded urto a contm~ency account into the mlacellaneous account. Troth In Taxation Hearing wlll be held on December 3. The city budget will be approved on December 1D. School Bond Ieaue: Tabled tmpl the January meedna, The board will try again to pau the bond. Mickey Mantle Tournament: Hutchinson was solicited u a venue for this tournament for 13-yeu-old bawball players. The bid for this tourtanteot must be in by December 10. The tournament would ba July 31, August 1, 2, and 3, 2003.20-32 teams could be expected, with 400 players ffom the ens; wee; and eouffi coasts. The minimum number of teams could be 16, uein~ Minnesota teams to fill to 20, PRCE is workina with H7I.B and 1JBA to coordinate. Stste repreeentatlvw wero hero last weekend to inspect our f),cilities. Hutchinson would partner with Brownton for field apace. By this Thursday we should have a ~ertera] a~eement. Thart would be no problem widr lod~iug, u dtere would be a 60-rolls rsdlus for hotel space (Sk Cloud, Litchfield, t3lencoe, Hutchinson, West Metro). Tearro would pry for their own meals. There aro pwn~le plans to have one tournament wide Banque; which we would pay for up tYo~ or a stook dinner for [he umpires. M8 Tram)frvent: 1,200 people will 6e in Hutchinson for "The Ride Acrou Minnewta" on July 30-31, 2003 ffom 11;00au} g:30am PRCE is working with the Chamber of Commerce to provide them lodging at dte cantparounda and entermiument. They will provide their awn meal. 20% of the soup will need lodalna other thou the can around PoaaibUidea include Maplewood Academy, private homes, and motels. Forestry Program: T'he Public Utilidu Cormniaeion provided 530,000 In trees for Hutchinson. i7dlltiee have S32D,000 that they have to disperse For 2003. Hockey AesOClatlon I)18CUn10n: Preliminary discuadona Btcluded PRCE taking a greater role with the Hockey Association. Their numbers lrsve been dropping. Thla could be ffom a number of roasone (affordebillty, Lck of aquipmen; kids and parontt too busy). As thcilitaton. PRCE could do a lo[ of the adminlatndve dutles. t]ne aF our natT would be oq their board. t31r1's hockey nutnbera aro droPP~ ~• BaaebalUSoftball Association Update: Numbers are rising. The Softball Aaaociatlon had 23 raw air>a lot year. Far the PRCE prograu; John McRaith and Chuck Wedin ware an the f aide u caachea/aupervlaon. This arranaement wu profenble to hirina teenaaen to oversee pmgrun ~QARD MEMBER ITEIVI~ Today la John Mlloar's last meetina. He has enjoyed his time in local polftlca and thanks all hood mentbera for their lnvolvemen[. . 2. Sill Arndt will be jofnlna the PRCE Board In January. 5 C~~'7 PUBLICATION NO. ORDINANCE N0.02-327 AN ORDINANCE AMENDING SECTIONS 12.20 SLIBD. 1(I~AND 12.40 OF THE HUTCHINSON CITY CODE, TO CHANGE LANGUAGE REGULATING SUBDIVISION PLATTING ilEQUIREMENTS SECTION 12.2 0. FINAL PLAT. Subd. 1, Final PI¢t D¢Gt and Supplementary Ilat¢. IC Certification that the subdivider has complied with one of the following altern¢tivee shall be submitted with the Final Plan. 1. v_ SECTION. 12.40. MINIMUM ll11PROVEMENT5 REQL7IR1i:D. The developer shall provide the following improvements before approval of a plat; or shall provide the necessary funds jg rho fgy~7 of loner of c[adit+aaeerew; or shall provide a performance bond in nn amount ncceaeary to ineurn compliance with the instell¢tion of irnprovementy au herein required and as identified in SoctiRn12,24• Provided, however, that the Council may oleo accept petitions far said improvements to be installed on a special essesement hasia. All of the improvements required in this Section shall be constructed only after the plane and speci5cationa thereof have been approved by rho Ciry. No areas platted altar the effective date of this (~apter outside the City nr properties subdivided by meter and bounds deacrlptione after the effective dart of this Chapter will be accepted far annexation unleaa it shall substantially conform or can be made to substantially conform to the minimum standards herein. F.FFECTLVIf: DATE OF ORDINANCE. 'this ordinance shall take effect upon is adoption and publication. Adopted by the Ciry Couucil this 14~' day of 7anuery, 2003 Attest: Gary I). Plotz Marlin Torgcrson, Mayer 5~b) PUBLICATION NO. ORDINANCE NO, 02-3Z2 AN ORIIINANCE AMENDING THE DFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON FOIL A PROPERTY TO BE REZONEA FROM Rl TO R2 THE CITX COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real proporty ie hereby rezoned from Rl (Low Density Residential) to R2 (Low Density Rosidential -Single and Two family) as requested by proporty owner: LEGAL DESCRIPTION: Lot 1, Block 1, Stoarns Woods WHEREAS, tho City Planning Cotnnussion and City Council have considered the effects ofrezoning this pioce of property; WHEREAS, there are certain parameters that will mako this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R2 and it shall tako effect upon publication of this ordinance; Adoptad by the City Council this 14"' day of January, 2003. ATTEST: Gary D. Plotz City Administrator Marlin A. Torgeraon Mayor 5~ ~~, RE9OLIITTON N0. 121Db ACCRPTINa PLRAC~ED ®$CURITIP:B FROM W&LL9 FARO MN (HUTCHIN8ON .OPTIC&) WHEREAS, Wells Fargo Hank MN (Hutchinson Office)a city depository, has requested the Following security be added under the collateral agreement with the City of Hutchinson: FNMB 12-D1-3Z cueip 3I391nAS9 ~1,SOD,000 BE IT RESOLVED HX THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA; THAT the City Finance Director be authorized to accept the eecuritiee effective December 30, 20D2. Adopted by the City Council this lath day of Sanuary 2003. Marlin Tvrgerson Mayer ATTEST: Gary D. Plotz City Administrator LJ ~~~~ RE8OLUTION N0. 12105 ACC$PTINO PLEDaSD BECURITIE9 FROM WIELL$ FAROO MN (HUTCHIN6ON OFFICE) WHEREAS, Wells Fargo Hank MN [Hutchinson Office)a city depository, has requested the following security be added under the collateral agreement with the City of Hutchinson_ k'NM8 12-O1-32 cusip 313A1AAS9 $1,500,000 BE IT RESOLVED HY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director be authorized to accept the securities effective December 30, 2002. ANA WHEREAS, Wells Fargo Bank MN [Hutchinson Office)a city depository, has requested the following security be added under th® collateral agreement with the City of Hutchinson: FNMB 12-01-32 cusip 31391AAE9 $1,050,000 FNMS 11-01-31 cusip 31385HXS7 $5,000,000 HE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director be authorized to accept the securities effective December 31, 2002. Adopted by the City Council this I4th day of January 2003. Marlin TOrger9On Mayor ATTEST: Gary D. P1otz City Administrator f76~~3 V--e.c' RS8OLL7TION NO. ~,~06 ACCSDTINO PLSDOSD SSCIIR.TTISS FROM FIRBT LSINNS8OTA BANK WHEREAS, First Minnesota Hank a city depo®itory, has requested the following security be pledged under collateral agreement with the City of Hutchin®on~ FHT,B 3133MTALr2 $1,000,000 11-14-1Z FBI,B 3133MT1CF4 $1,500,000 11-27-17 BE IT RESOLVED BY THE CITY COUNCIL pF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director ha authorized to accept the securities. Adopted by the City Council this 14t~' day of January 2003. Marlin Torgerson Mayer ATTEST: nary D. Plotz City Adminiatratar 5~h)~-1 4PPR Prlntad: 11/4/2002 License Number: 8-05267-001 State of Minnesota Gambling Control Board Premises Permit Renewal Application Effective Date: 6/1/2001 Far Hoard Uso Oa}v Amt. Pd ChedtN Expiration Date: 5/31/2003 Name of Organization: Wrestling Hutchinson Hutch Club faamblin Premises Informatlog Name of the establishment where gambling will be conducted Main Street Sporty Bar 18 Maln St N Hutchinson, MN 55330 County, McLeod Note: Our records show the promises is basted within the city limits Lcesor Informatiag Rahn ChprkS 1lascc~ l0 3r T~Kas put• tY~ I(..itl1~tiso~ mn s S3J`0 Name of the property owner (If differant): Square foota;ae leased per month: ~ s1 ~""+ Rent paid per month: G ~s• ° ~ Square footage leased per bingo occasion: Rent paid per bingo occasion: IlinQa Activity Our rocorde indicate that Hinpo is not conducted on theca premises. Cfocw~a er.n~~ ~7 1015 Hwv 7 W Box 94 Iutchinson, MN 55350 tore elnfor BagklnformaHon Cltlaena Sank & Trust Co 102 Maln St S Hutchinson, MN 55350 Gambling Bank Account Number; 071191 On die Ilnw provided below IiR the name, address end tltle of at least twa persons authorized to sign checks and make deposi4 and withdrawals for the gemblinQ account T'he org anlzation's treeeurerm~not handle ~mnbling fimda rto..,. AAArnca ('itv Stntn 7.in C:nde Title p~hn--l,~w ~ 'Ma•4nd-,tvr9W ~ Hutchinson, MN 55350 F,ap~t~p~ ~ q1a~ yg~ts-pr~tfH Iiutchlown, hIN SS3S0 ~ npn Honwy ~ 679 Juul nd SW Huhhlnson, MN 55330 ~ T (He sure to complete the reverse aide of this application) 'Ibis form will be made avalle6le in altamatlve format (Ic. ler~e print, braille) upon roqucst Papa 1 of 2 (Conlinucd on Beak) S~G~ arn~tlirt Silo ,4 utluercaatlern l lyercby ean,settt tFrat local law errfWarrrterkt aflieers, the 6aard ar agents of the beard,, ar the carrpt~tissianer of revetauc ar fpubli~ safe'fy aar agents afthe ci7rll Elliy5lar-.W~rS, ktl,ay eNlter rile ~premt.~ to enfti,rcctire law. l~"rsen It lteeards I NNtforprtatittrt. 'l'he beard'. is autl~arzed to lttspeck dte lean ¢°e4 ~-~rds of rite gambling ak;caurrt whenever neae5.v~ay tt~ fiallill requiremerktsaf cu'r'rent gpin~laling rules and. law. t~rganaratian ~ic~~t~~ Authp„i;:rl~~•n l hereby apttlNttri~e the twaam~rling Gantt°al. l3aard to modify rite elate ai' ar,g~u~ izati4~tn. license to be cttnsiwtGeN~rt witlp the cla~.s a'a~` permit beixtg, applied fair. ~ic~>LOV+rle~l' ~lllw~ Nan flttkNp l: dealers titer. 1. l have read this aplplie'atian au7d all inf'rtnmatian subaraitteal trr rite ltaard is true, ae'cuarate, ati~ carraplet~„ 2. III a7tlter requir3rl infrara~varittrW hits beery fully disclca~ d; . lam. rite chief c: aceeutive ca$`ffcer afthe argap7 izatia~n, ~. T a~~u:r:e i~tl l rasp®nsilailit,y fcar the fair and 1;rwEu1 rapaWNatisart a~f al'tl nctivitie:s tai he a~and ucte<f; r. l will f~«nl li:ariz~ in}~~'elt"rvath th~~ lat4vs of Mirpstes«»rta s~oveN•npng lavulul ~-ana Mart? acrd Y•ttles of tlge ba'ard and agree, ~ t Nip cited, to abide by tlrc~se fats rprl racle~, v`'avclicdirag arttendrrueptts to tltt,nt, l'ae a.f 2 Vii. array eharp~es itt applicatlantrtifartrpatiatt will lie subttti feed to the board artd local ura"ut of ~averttmeatt with"prt tart days of dte c'hane; and '"~. C unders~tnrtd that f'"allure 1trW }~'rawi~c~av required infartrtatianar prvvid'ing false ar attisleadirtg nttfarmatian may resNxlt in true dpttl a ~' r^vs~ea~tiN~apt of die b icensc. Sign~tttr+e ia~G~~ dhiefe~cukiv ar1"lP,ter ~i ~e may teat si~n~~ l7 ale ~,<rca~ T Tait m~ [tt'va~t-r~mNettt :~ekl~o-vlttl;~tnen~ ~tnei :~ip~tr~r~al If t}te l~anibling preNr~ises is ~s~ithin city limits, the city try ~tst si~t~ this appiicatir.r~ tmci hrcwide a r~olutian. l~N iNtt nan1~ afeity~ (3n beltmlfrrfklte city, I hereby acleeac~tvledgethis. application far' lawvful gambling activity at the prctnises located witlk:in signature p7f .~.. ~. ~~.. arty persarta.el recpMiving applic:atiata. the city"s .I'ttrisdictiarr, and. that a resolution specifically apprca vurg ar denying. the applia;akioka gill lee farwarded~ to ~ t ~- apt7lyint•*c~I'~an.IT~~tI~ ii. t t ~ ~ N l at~._ ...~. lftlie ga~rtbli~ ,_~ ; i~i•_~: is I~~catcd in ato~rraship, tNtzlhtI~e : ~,~r.~ utdtc`~°rtsltptnustsigrt till .tl~'li~ u~ ~` l"he c~unn ri1p.ES`f provipie a re . ~I ~ ~~:: ~;~ Fa'rtheN<«+N~;hid;(~rlhciial;faft9teta~+rrsi3i~=~_lac~ttar~I~eri,e atlra~urrs,al.:Na~wn~hi~, that rite arguti~.ttiusa is apl~P~ irtg ttt crrndu~t tra~u[ul gakrtbling activit'Y ~~~itllin the tos~rnslpip lin~i ts. A ta~t'wnship has na ~t at~~tr,ty taaalla03 iii ~,r approve ar deny an. a}~~licatia~ra (l°~?li€atu. a,tt, sec. 3~19,~;1i3, tpuf.~d. ~, Signatureatftownsi~il.~ ~,iri-clot receir•ing'a.pplicati~an "'l'''ltle l'7 ate l'ri. F'ar th~mca~utt :. (7n 'bel ~alf :,f 1iNr ~~~unty„ I I~rereby aclrtta~ledge Ibis atl;ltlic ,ttirrr, tt r lawful gat~~pbiiesg at~tivity at .~..... tits lSpeNptls'lu~c;:akeri G~~'aLtain tray. ca~tunty"s jurisdiction, and l'rlut nurse ut"cau,rty thataresaalutl~~ ~.pe~:iiil~ll. atapratirusgaardetsying flee applicatisa~n ^~rill be f~r„•~rarcied to flee atiplying a~~r~,auslaa~tiast. ~.._. .~_.._m_. ~sgiaatzta•e off cortnty perst~r~ttel reuWeivi~ appliuatia~r~ "Title ~"}iutnf~lni. ~aa tii~'c;i~rYt~l'~i~"~iil",li:i~~:~^ t1:x~^.iraeraYs• tll :d ~~f ~„~, '~n4; C~,:atYa?l tSil~'l(tieadd)~t_ t,~in~~tyi,rcBc "ifo~a;tia~agxtabat inwatlved i:ru la'wffpal ~aonplllin~ ackWVifacx en ll,~fianesatka, and. k;cs sib dv~ %~~?ard in eanalerc~xra~ zA, Yaabckgratilaxk i,atve~i~akatpl trP"y ~a ':r'ou lrar~ khcri~ftit kq ret'pt~e kcp, waag;r9y khe ir,fi,ran ~~ : n raxa.u~a~d; ha~w^ever, if"ycarti r~d'azta tes subtly tltis~ ~n ] c ~ c n au aro„ tl~ t~'a ¢rpay watt ab~9e~ to alc~'erlrucc~ ~aurun 1 :i icad4~ra7s' az~6, ~ax ~a caa'x~lerecrycc, ~y re£ur~~ to ~ _~~:~~ ya,~ ~ , , ~ _rlr_~~, lfyanu xua•p~q~ly the inlnn^rua~aararc_~~r_ ~?,~lxlru~clwkllbeablekrr'praetiss yaY'IG ~~tl0~at'Gl u. `'A'U 4aC np~dtp3.~C k6Gkd ~,ldlrexx wi Vl be ~'~~t I i~ i i1 i mill Ci 67fid wtlt~~`rp ree~ived hykhcT~a7aart. d l'tl~c '~h:r inf ~~~ecuatican khat you lvs~ewvidt; w~: ° g ~a~ra of ~~, yaau cppat,o9 the tl3mrd issar.syc~ li» Vih,n tlae T3aard csxas~ ymur tlxal~lxt;, al l attl~t ;r:;'~ ~~,::ai ~ r3 ,tfg~ak feu have ~rovid~l t~ tba~^~YYrr~.~ ~''n~~~rri~:,;Sr~~a.gtl.'y'Vp~„'f'otryaurli,oxv wNBI b~uatur t~ui~';~.:. l[ tkac I~r~ard ¢~ex aati5swre'ya~ana l'ic¢acse, al'I ti:aiejl,reattatwwou y~uarhave rrruuis~a~ irzkly~ pracr~ss at agtprlying fsst a li~ceW~se recrrlaiWax prat~te, wikh khc ~'x~WeptNam art'ytitpar rraNtWe urpd ad¢tlr~ex.s which tx+atll Q~rraaiut faubY-c. r*°iv,~' : , .~ ~rC~rt vaaw ar^rvr~'va'k1aF~e mwhl,y to ripe 1" J t•1 r?i~WBEaI%~1":?.',5k2af~t~Nbt'tlhe l~ ate ~. I' ! ~ax~rai wvha~se wa'rk ~ ~ iu : un, „i rrn~pNirex riser tltw~y+ }nave ac's'ka khe aafnrrtpatocm:u; 'che ~tvt'iuneseGa 9~e,~v~rt:ri eYCk'. atrF'il[~'1c ~utiiy„ tltC h+lNptgle54~p~ a~titkatl'N9k1' N Cn;: a(, ~}i~. (Yllptui rS{'r~~ C'~ rn~i isxia¢pers a'f a~.{lttllPO95ka atla7tl, k'°dttatteu u~{~~.~,arpppe„tlsclvlNnNt~saakalucish,ri.~ -'~~:o jiu;~, uaCwilal and;~erma~wtptai~naro~hGng rc ~,~ ~ i ,: a ~: ~~, tpnyt~e p~xuaa~ ke ~naa't arder~, r~ 1. ,,rrat v~~~nrie s tkaart aye ska~cd~cakrg~ aunt a~Y . i.~~t: car federal. la+'v as l~veaccess >ta dre iata..,,~.v,,,; , . ~p:v~9w!~!5 :~rf a~eaa~ies tear witch tlaw ur tlc~al packaru ut}i: <i~Ka u ~ icr+v us'eat xloarirpg aE' iCBfaYGI']Ya~'411Y~L~rLNi~ra>lE~+ F: 15~_l~re~gd~17~'631te wiCh bane writtwpa ~i~oww~~W~. ~.~p " _ - ---.... .... w n i nr ua•~~yy ~ t5 + 71.]s1023941M?l".JL~ATJ • " I aYAw GOMPMII[r Ui. ]N[, 30 South 7mdi Laaex~ fWa j W W~~ AYANCw.1 PANICif,COM AllnMnpol~, MN SN07-]1111 613•t!1•~Opp of 617-~17J000 /~ January 8, 2003 N0.956 ~yaN ~~ riww www ~nwwrr. Mr. John P. Rodebarg F Diroctor of Enyineering/Public Works City ofliutchinaon (320-234-4240) 111 Hassan Street S$ Hutchinson, Minntscu 55350 R.l~t COUNxY F,4.TR 1KAR.KIt4TP1,ACI~ Dear Mr. Rodeborg; Following up on our telephone conversation today, T am enclosing a suggested form of . Certificate of Completion concelrling the Development Agreement for the subject property. If this is sa[iefactory, I would ark that you ktave two (2) sepias signed and send them to me. Of oourse, don't huitate to call me should you have any questions or coneeme. Thank you for your aesiruace in this matter, S(incerel~y, ~ ~ ~ 1 "' beuttlr Buratli Qeneral Counsel Talephone;dl2-492-424g $ncl. C~ G~ryppA,,y Pnl1~W p10/W~r OPITIa1p79C71L111]d,~ ~•i WC10li. 002 5Cf) 01i06/~0p3 1630 RYRP! Cf7hf'AN1ES ~ 913202344240PP~005 hq.9S6 LERru~r.~ru oa [xi ^~ KNOW ALL MEN By ']~5g PRESENTS THAT' the City of Hutchinson, a Mutpesota municipal corporation (the "City"), dove hereby certify that Ryas Companies US, Inc., a Minnesota corporation ("Developer'), has f411y performed all of its obligations udder that certain bevolopm.ent Agreement between the City and Developer dated October 13, 198 and recorded in the oice of the McLeod County Recorder as Document No, 190488 and also filed in the office of the McLeod County Registrar of Titles as 1ocument No. 16355, pertaining to the xeal property described as follows: Lots 1 through 7, Hlock 1, and Oudota C end D of County Fair Marketplace, according to the recorded plat thereof, MaLcod County, Minnesota. IN TESTIMONY WHEREOF, the City hea caused this instrument to be duly exaeuted as of this ~ day of 20D3. CITY OF FIUTCHIPISON Its Mayor And: Its City Administrator 5TATE OF MINNESOTA ) )sa. COI.IMY OF McLBOD } The foregoing instrument was acknowledged before me this day of 2003, by the Mayor, and the City Administrator, of the City of Hutchinenn, a Minnesota munioipal oorporation, on behalf ofthe municipal corporation. Notary Public Thin Inetnunetrt Was Drafted By; Donnle Buratti Ryan Compatuea TJS, Inc. 50 South Tenth Street Suite 30p Minneapolis, Mlrmosota 55403 t'~r~e`+mJmmea~r.cn, ul+~-e~ i~ ~ ~ co nk w~,~cp~nnrw7f oP co~eurto" moia.em 1703 5CF) C~ r~ e~ty POLICY ADDRESSING THE USE OF: • INFORMATION TECHNOLOGY • COPY EQUIPMENT • COMMUNICATION EQUIPMENT r~ ~~~ INDEX Section I Introduction Page 1. Introduction Policy purpose 4 2. Network Network use information A-5 3. SOl'tware Software rules and laws 5-6 4. General Guidelines donors] PC/Notwork use information 6-9 5. Electronic Ma11 E-mail ueago policies 9-10 6. Internet Policy lntomet useage policies 10 7. Remote Network Access Rules for RNA use 10-11 8. A1IldaVit Affidavit explanation 11 Section II Personal use of copy and communication Equipment 1. Cellular Phones 12 2. Employee Desk Phones 12 3. Work Related Personal Phone Use 12 4. Copiers 12 5. Fax Machines 12 6. Printers 12 Section III Websense Filtering 13-15 ~~ 1 2 Section IV Sofrivare Support Procedures Pago Purp05e Explanation of policy use 16 Software Trouble Shooting Flow Chart 17 Flowchart Detail information 18 Software Support Llst 19 Affidavit 20 • 5( ~ SECTION I INFORMATION TECHNOLOGY POLICY 1 INTRODUCTION a Purpose The purpose of these procedures and guidelines Is to protect the quality and integrity of the Glty of Hutchinson's Information Technology ayatema. These systems are vital to performing city functions. Each Item In this document la designed to strengthen the quality and Integrity of this resource while minimizing risks to the Glty's Information ayatema. The City's Management Team has undertaken the task of developing procedures that beat serve these purposes. Achieving the policy's underlying goals Is a task shared among management and all system users. All employees are expected to read and comply with this policy. b $COp9 This policy applies to all users of the City of Hutchlnaon's Information resources, whether or not the users era Clty employees, paid or unpaid. Thla policy applies to any and all City electronic communications equipment (hardware and software) used to transmit Information within, to, ar from, the City of Hutchinson, including equipment used as control systems and connactlons to computers In other ayatema i.e. the State of Minnesota and LOGIS. 2 NETWORK Most personal computers In the Glty of Hutchinson are networked to allow all usero to share network resources such as printing, file storage, electronic mall, softwar® and access to the Internet. a security ^ Login names will be assigned, and users given rights to, appropriate resources by Information Technology personnel per the directors approval. ^ All networtc users will be required to log Into the network with a password. All users must keep their password confidential and are responsible for security of their password. All user passwords shall be filed with the IT Manager. Any changes which are required will be completed by IT staff. ^ The IT Manager and the LOGIS network engineers shall have full network supervisory rights. The password of the Supervisor login name will be known by the IT Manager and backup personnel only. ~~ 4 ~~~ ^ When leaving the workstation or 6ullding far an extended period, users should Iogout of applications that access the network or allow communications. b Flle Storage ^ Each network user Is assigned a personal subdlrectory (H:), and workgroup common directory (G:), a city-wide shared directory (I:), and possibly other speclallzed directories which can be used for storing city business files. ^ The IT Department backs up all data except for any files that are stored on the "C" drlve of your workstation. Employees are enwuraged to keep any necessary files on the network. Any files on the local computer will not be the responsibility of IT department. Employees are also expected to delete old files regularly to help maintain adequate system storage capacity. ^ The Clty reserves the right to delete old files that have not bBen used for a period of two years. c Virus Protection. While the Clty does take virus protection measures on the system, no system Is foolproof due to new viruses. Common sense precautions should be taken. Users shall not change their system's configuration or take other steps to defeat virus protection devices or systems. C~ 3 SOFTWARE a Copyright Laws Moat computer software and programs, applicatlona and templates are copyrighted, and it is illegal to make copies. Employees may under no circumstances make any copies of City or privately owned software, The City and Its employees are required to abide by the federal copyright laws and to abide by all such licensing agreements. If there Is any question about the legality and appropriate use of the software, It should be directed to the IT Manager. Employees are not allowed to install software on any computer with out prlor authorizatlon from the IT manager. b Purchases. Any speclallzed work related software must be approved by the Information Technology department prlor to purchasing. C Use. All users shall refrain from changing the setup or conflguratlan files that control basic computer functioning. Customizing a personal computer should be limited to superFlcial (toms Included In the Clty Issued software such as 5l~ 'Yuallpeper", "screen savers", "icons", "toolbars", and colors. Customizing will be Ilmlted original software 6ulld. No downloading of screensavers or wallpaper will be allowed. d Dev9lopment. All software programs developed for use by the City become the property of the Clty of Hutchinson. These software programs may not be sold or distributed. Thla Includes, but Is not Ilmlted to, macros and templates created for word processing, spreadsheets, presentations, and databases, 4 GENERAL Gl11DELINES a City Qwnershlp. All software, programs, applications, templates, a-mall massages, data, and date files, and voicemail messages residing on municipal computer systems or storage media or developed on municipal computer systems are the property of the Clty of Hutchinson. The city retsina the right to access, copy, modify, destroy, delete or erase this property. The Clty reserves and Intends to exercise the right to access contents of e-mail communlcatlona, volts mail communications, use of Internet services, and other means of electronic transfer of Information for any business purpose. The Infonnatlon Technology Coordinator will periodically review employee communlcatlons to ensure compliance with City policies or to detect policy vlolatlons. Directors and supervisors may review electronic communications of the employees they supervise to determine whether there have been any security breaches, vlolatlons of Clty policy, or other violation of duty on the part of employees, b CheCklng out Equipment. When employees check out portable equipment such as lap top computers and LCD projectors for use on Clty 6uslnesa, they are expected to provide appropdate "common sense" protection against theft, accidental breakage, environmental damage and other risks. Desktop computers and attached devices are not to be removed from Clty buildings. c Inaoaroprlate ilea of Computer Systems/Electronic Transfer Engaging In Inappropriate behaviors or using the City's computer systems In an Inappropriate manner will result In dlaclpllnary action up to and including termination. Inappropriate and prohl6lted behaviors or uses Include, but are not Ilmlted to: ^ Dlsplaying, printing or transmitting sexually explicit images, messages, and cartoons. Dlsplaying of "Nude or Partially Denuded figures" as defined In the Hutchinson Municipal Code, r Displaying, pdnting, or tranamllting racial or ethnic slurs or comments, racially derogatory Jokes, off-color Jokes, or anything that might be construed as ~~ `) . harassment or disrespectful of others, Including anything that fosters a hostile work environment or perpetuates discriminatlon on the basis of race, creed, color, age, religion, sex, marital status, status with regard to public assistance, national origin, physical or mental disability or aflectlonal preference. ^ Reading other employees' E-Mall or documents without permission or without a legitimate business reason. ^ Using the City's computer systems or knowingly allowing another to use the City's systems for personal profit, commercial product advertisement or partisan political purposes. The E-Mall system may not 6e used to solicit anyone for commercial ventures, religious or political causes. ^ Infringing on third party copyrights or other Intellectual property rights, license agreements or other contracts; for example, Illegally Inatalling or making available copyrighted software. ^ Inappropriately copying, modifying, distributing, transmitting or displaying files or other data or Information rasourcea. ^ Sharing your user ID or password with any person who uses It to obtain confidential or other Information to which they would not normally have access. Sharing your user ID or password with another person d®ems you . solely responsible for the actions of that other person. ^ Deliberately damaging or disrupting a computing system (hardwar® or software), altering its normal pertormance, or causing it to malfunction. ^ Attempting to gain unauthorized access tv internal, remote, or external computer systems. ^ Attempting to decrypt system or usor passwords. ^ Unauthorized copying of system files. ^ Intentional attempting to "crash" network systems or programs. ^ Willfully introducing computer "viruses" ar other disruptive/ destructive programs into the organization network or into external networks. ^ 5ending anonymous l=-Mall messages. ^ 5ending chain letters, advertisamenta, sollcltatlona or non-business related mass mailings. ^ Concealing the identity of an E-Mall sender or taking someone else's Identity, ^ Participating In Internet "Chat Rooms/Groups" or "Uso Net" at any time. ^ Disclosing confldentlal proprietary Clty Information via the electronic systems. ^ Vlolativn of any laws and regulations of the United States or any other nation, 7 G ~~ • or the laws and regulations of any state, city, province or other local Jurisdiction in any material way. d Responsibility to1~Qt1i]C. Employees should notify their immediate supervisor, the IT Manager, the Human Resources Coordinator, the Clty Administrator or any member of management upon leaming of violations of this policy. Employees who violate this policy will be subJect to disciplinary action, up to and including termination of employment. e SupervlsOr's Rasponslblllty. Managers and supervisors are responsible for ensuring the appropriate use of computers, E-Mall, voicemall, and Internet access through training, supervising, coaching, and taking disciplinary action, when necessary. f Official Records. All data that Is composed, transmitted or received via our computer systems, Including electronic mail (E-Mall), Is conaldered to be part of the official records of the City, and therefore subject to disclosure as appropriate under state and federal laws (e.g., Data Practices Act). Most documents will be conaldered public records unless specifically exempted under the Data Practices Act. However, users of computer systems must use the same caution as they do when releasing hard copies of Information. Any requests for determinations regarding the appropriate release of Information should be directed through the • City Adminlstrator's office. E-Mall or other electronic transmisalon of Information should be designated as "Not Public" or "Attorney-Client Privileged" If It contains information that Is private, confidential or Is a communlcatlon between the Clty and its legal counsel. E-Mall and other documents must be saved if they are required for ongoing legal, fiscal, adminlstrative, operational or research purposes. These records should be saved to a word processing or paper file for storage according to the Cltys records and retention schedule. An example of this would be the official correspondence an a litigated matter. Any E-Mail or other document that does not fall into this category may 6e deleted immediately. Questions regarding records retention should be directed to the City Adminlstrator•s office. g Personal Use of Clty Hardware and Software. The City of Hutchlnaon will offer employees of the Clty of Hutchlnaon the privilege of personal use of City-owned hardware and software during non-business hours. Non-buslnesa hours are defined as, before 8 am and after 5pm Monday through Fdday and weekends. If a shift ends at 4 pm, personal use will not be allowed until 5pm as it may be disruptive to other individuals. However, limited personal work may be done during normal buslnesa hours with prior approval of the City Administrator. Personal use Is not allowed before buslnesa hours, lunch period or breaks during a work shift. Employees may not run unauthorized software on any city 8 5C~ computer wtthout prior approval 6y the Information Technology department, even during non-business hours. 5 Electronic Mall (E-Mall) a PUrp Se Of E-M~II. The E-Mail system is a City-awned tool and la to be used for matters directly related to the business activities of the City of Hutchinson and as a means to further the City's mission by providing services that are efficient, accurate, timely and complete. In order to provide excellent services, the Clty promotes strong working relationships among employees and a supportive working environment. For example, news about employees or notices of department events would be considered ea City buslnesa. b Po11cy. Employees are reaponslbla for adhering to City standards when E-Mail Is created, sent, forwarded or saved. Failure to adhere puts the Clty and the Individual et risk for legal or financial Ilabllltles, potential embarrassment and other consequences. E-Mall documents are public documents. City of Hutchinson policies and procedures are adopted to make employees aware of the risks associated with using E-Mail and to advise them on the Cfty'a requirements regarding the use of E-Mall, This policy also applies to all contractors, consultants, volunteers, agents or any other persona who have gained or are given access to the E-Mail system. c Violations. Vlolatlon of these policies may result In fhe cancellation of the violators E-Mall account and may be grounds for disciplinary action up to and including termination of employment with the City of Hutchinson. d PubIIC Nature of E-Mall. E-Mail Is a public record like any other public document. E-Mall may be searched far evidence In any legal proceeding. sy using the E-Mall system, the employee consents that the following authorized City representatives, the Clty Administrator, Directors, Supervisor, and systems' administrator, may review any messages on the system, may use any information for any legitimate business, legal or disciplinary purpose and may disclose or disseminate such messages to appropriate third parties. a Retention of E-rttall. See 4 -General Guldellnes, for retention Infonnatfon. f Inappropriate Use of E-mall. See 4 -General Guldellnes. g Personal Use of E-mall. During working hours, E-Mall will be used . exclusively for Clty buslnesa. Employees may write, send and read personal E- Mafl correspondence only during non-business hours. Non-business hours are defined as, before 8 am and after 5pm Monday through Friday and weekends, If 5~~ a shift ends at 4 pm, personal use will not be allowed until 5pm as it may be . dlaruptive to other individuals h MOnitOrlns>I. All communication Is subject to monltoring as noted In Section 4 - General Requirements. 6 Internet Policy a Purpose of Internet ServlcQ$. Intemet access to global electronic Information resources on the World Wide Web is provided by the City to selected employees to assist them In obtaining work-related data and technology. The following guidelines have been eatabllshed to help ensure reaponalble and productive Internet use. b Ions. Violation of these pollclea may result In the cancellation of the violator's Internet access privileges and may be grounds far disciplinary action up to and Including termination of employment with the City of Hutchinson. c Public Mature of Int~rn~t. All Intemet data that Is composed, transmitted, or received via our computer communications system is considered to be part of the offlclal records of the City and, as such, are subject to disclosure to law enforcement or other third parties. Consequently, employees should always ensure that the business Information contained In Intemet messages and other transmissions Is accurate, appropriate, ethical and lawful. d InapprPprlat~Use of Internet Services. See 4 -General Guldellnea. e Personal Use of Internet Services. Intemet use will be for City business purposes. Personal use of the Intemet connection shall be kept to an absolute minimum, and only during non-business hours. Non-6uslneas hours are defined as, before 8 am and after 5pm Monday through Friday and weekends. If a ahKt ends at 4 pm, personal use will not be allowed until 5pm as It may be dlaruptlve to other individuals. Intemet activity Is not private or confldentlal. f MOnItOLr1g, All communication Is subject to monltoring as noted In Section 4 - General Requirements. Be advised that Intemet use can In some Instances be monitored by outside individuals, and, therefore, discretion la extremely Important. 7 Remote Network Accean a ass. . Remote access to our Clty network via modem will be allowed only to certain City employees as authorized by the City Administrator. No authorized user shall glue out the dial-In number, user name, password, or any other t0 5C~ Information pertaining to the Hutchinson remote network to any other person, Dial-In authorization comes only from the Clty Administrator ^ Rlghta to access the network resources will be controlled by network Iogln and passwords. ^ All dial-in users are subject to the rules and regulations set forth In this policy for all network users. 8 Affidavit. Prior to the use of any of the Clty of Hutchinson information technology systems, the user will sign an aHidavlt that states that they have received and read a copy of the Clty of Hutchinson Information Technology Policy. l J 11 5C~ Section II PERSONAL USE OF COPY AND COMMUNICATION EQUIPMENT POLICY: The City of Hutchlnson requires usage of printing, copier and telephone systems for personal use to 6e relmburaed to the Clty. Employees must reimburse the organization for personal use of Clty equipment as outlined below. Procedure Cellular Phones: Users of Clty owned cellular phones will be Issued, on a bi-monthly balls, a copy of their activity bill. The total of all personal calla from the total charge column, plus tax will be reimbursed to the Clty of Hutchinson. Personal calls need to be relmburaed wlthln 7 days of receiving your phone 6111. 2. Emnloyee Desk Phones: In the event that you need to make a personal toll call, M the preferred method of payment Is a personal calling card. If a situation arises where you do not have access to your personal calling card you must notify the finance department using a form provided for billing purposes. The charge for the call will be the actual charge, plus tax, that would normally be Incurred by the City. Payment Is due wlthln 7 days after receipt of the phone bill, Work Relate_ P_ eraonal Phone Uae: There may be Instances when job duties will require that employees work beyond regular hours or require an over night stay. In those instances, you may make nominal personal calls to notify family of your schedule. The City of Hutchinson will view those calls as work related and the Clty will cover all charges. 4, Copien:_ Employees will reimburse the Clty of Hutchlnson for personal espies at the rate Ilated In the fee schedule, including two aided copies. Personal copies need to be relmburaed wlthln 24 hra from the date the expense was Incurred. 5. Fax Machines: All personal faxes, sent or received, on Clty awned fax machines will be relmburaed to the Clty of Hutchinson at the rate Ilated In the fee schedule. Personal faxes need to be relmburaed wlthln 24 hra from the time the expense Is incurred. 8. r n ere: Employees will reimburse the City of Hutchlnson for personal use of printers at the rata Ilated In the fee schedule. Personal prints need to be relmburaed within 24 hra from the time the expense Is Incurred. 12 ~ `~ C~ SECTION III Websense Filtering Explanation: Websense Is a software program that filters Internet content. The software Is meant to limit the liability to the Clty of Hutchinson and eliminate unnecessary network trafFlc. It la not a replacement for the Information Technology Policy addressing Internet uao; all rules In the policy will continue to govern city network use. The software will filter on several categories Including, but not be limited to: 1. Abortion Advocacy (Entire category blocked for al! users) Sites with neutral or balanced discussion of the issues are classified under tho main category "Abortion Advocacy." 1.1 Pra-Life 1.2 Pro-Choice . 2. Advocacy Groups (Entire category blocked far all users) Sites sponsored by or devoted to organizations that promote change or reform In public policy, public aplnlon, social practice, economic activities and relationships. Excludes commercially sponsored sltea (4, 13, 22), sites dedicated to electoral politics or leglslatlon (10.2) or to the abartlon Issue (1 ), sites advocating hate or violence (16, 21, 31 ). 3. Adult Material (Entire category blocked for al! users) 3.1. Adult Content. 51tes featuring full or partial nudity reflecting or establishing asexually oriented context, but not sexual actlvlty (3.3); sexual paraphamalia; erotica and other literature featuring, or dlacuaslons of, sexual matters falling short of pomographic; sex-oriented buslnesaes such as clubs, nightclubs, escort servlcea, passwordlverificativn sites. Includes sites supporting online purchase of such goods and services. 3.2 Nudity. Sites offering depictions of nude or seminude human forma, singly or in groups, not overtly sexual In Intent or effect. 3.3 Sex. Sites depicting or graphically describing sexual acts ar actlvlty, Including exhibitianlsm. 3.4 Sex Education. Sites offering Information on sex and sexuality, with no pomographic Intent. 13 r i~ . 3.5 Lingerie 8 Swimsuit. Sites offering views of models In suggestive but not lewd costume; suggestive female breast nudity. Also classic "cheesecake" art and photography. 4. Drug• (as charecterized by U.S. law) 4.1 Abused Drugs. (Open to police services only) Sltea that discuss or promote or provide information about prohibited, scheduled, or otherwise controlled ar regulated drugs and their abuse; also, paraphemalla associated with such use and abuse. 4.2 Prescribed Medications. (Open to ail users) 51tes provlding Information about approved drugs and their medical use. 4.3 Supplements/Unregulated Compounds. (Open to police services only) Sltea providing information about or promoting the use of chemicals not regulated by the FDA (as naturally occurring compounds, for example), 4.4 MarlJuena. (Open to police services only) 51tes whose primary function la to provide Information specifically about or promoting the use of marijuana. S. Entertainment 3.1 MPS. (This subcategory blocked for all users) Sites that support downloading of mp3 files or that serve as directories of such sites. . B. l3ambling (Entire category blocked for all users) Sites that provide Information about or promote gambling or that support online gambling. Risk of lasing money possible. 7. (3amea (Entire category blocked for all users) Sites that provide information about or promote electronic games, video games, computer gemea, role-playing games, or online games, but not board or card games (27.5); also sites that support or hcat online games. Includes sweepstakes and giveaways. 8. IllegaUQuestlonable (ppen to police services only) Sttes that provide Instruction In or promote crime (except computer crime (13.1)) or unethical or dishonest behavior or evasion of prosecution therefore. 9. Information Technology Sites sponsored by ar provlding Information on computer- and Internet-Industry firma. 9.1 Hacking. (Open to police services and 1T department only) Sites providing Information vn or promoting Illegal or questionable access to or use of communications equipment and/or software. • 9.2 Proxy Avoidance Systems. (This subcategory blocked for alt users) Sites that provide information on how to bypass proxy server features or to gain access to URLa In any way that bypasses the proxy server. 14 • 10. Internet Communlcatlon (Entire Category blocked 8-5 Monday through Friday) 10.1 Web Chat. 51tes that host Web Chat services, Chat sites via HTTP, on-IRC chat rooms. Home pages devoted to IRC. Sites that offer forums or discussion groups, 10.2 Web-based Email. 51tes that host Web-based small. Any Web based small service, either browser or software based. 11. MIIltancylExtremist (Open to police services only) Sites that offer Information on or promote or are sponsored by groups advocating antigovernment beliefs or action. 12. Raclsm/Hate (ppen to police seivlces only) 51tes that promote the IdentlFlcatlon of racial groups, the denigration ar aubJectlon of groups (racially identified or otherwise), yr the superiority of any group. 13. Shoppln® Sites that support online purchasing of consumer gouda but not Including sexual paraphemalla (3.1), Investments (4.1), computer software or hardware (13), supplements (b.3), alcohcl and tobacco (25.1), travel services (29), vehicles and parts (30), or weaponry (32). Included are sites exclusively devoted to selling sports or religious goods. 14.1 Internet Auctions. (This subcategory blocked for all users) Sites that • support the offering and purchasing of goods between Individuals. 14. Society 8 Lifestyle 26,3 PersanalslDating. (This subcategory blocked for all users) 51tes that promote interpersonal relationships, excluding those of exclusively gay or lesbian appeal. 16. Tasteless (Entire category blocked for all users) Sites that cannot be categorized elsewhere but offer offensive, grotesque, frightening, lurid, material with no redeeming value. 18. Violence (Open to police sereIces only) Sites that provide information on or promote violent activity. Sites containing excessive profanity may be classified here if not under Tasteless (27). 15 ~~ C~ SECTION IV Software Support Procedures Purpose As the Clty grows the Clty of Hutchinson owns and utilizes alleviate the number of support calls the requiring all personnel to follow the following page. 1G so does the need for additional software. Currently "Support over 80 different titles. In an attempt to Information Technology department is Call Flow Chart" illustrated on the ~~~ C~ • Pro6Nm Start ~ eooc\ Ifq Prpyl~m7 ~ n~ 3 C Yu v..-, rw 4 No 5 rw 6 rb !p 7 N Klw Ilr 17 Software Trouble Shooting Flow Chart detail explaining each deCieion box can be found on the folbwing I Page. sc~ Software Flow Chart Details 1. Often times a reboot of the computer will solve many problems. During a reboot all memory Is cleared and systems are reset. 2. If your co-workers are having the same problem there may be a network problem or possible virus Issue. 3. Uae the software help file by clicking on help In the software's main window. The help files contain wiaards and searchable text for solving many problems. 4. Check the Power Users Ilat to see if a co-worker has the expertise to solve your problem. 5. Most software packages will have an FAQ (Frequently Asked Questions) area on their web site. Many problems can be solved searching the products web page. 6. If the product is on the IT support Ilst feel free to contact anyone In the department. They may help you directly or refer other IT ateff to your problem. • 7. Contact the products help desk. The number Is often on the manufactures home page along with an option to a-mall them. If the help desk believes the problem is related to corrupt fllea or server issues contact the IT department. Under no clrcumstancea should any end user change system fllea or Install patches. Often tlmea patches for one product may create issues for other software packages. If a help desk instructs you to change system files please contact IT staff to finish trouble shooting the problem prior to changing the system files. r~ i8 ~~ CJ Software Support Avenues Power User List Access Tom Klosa Julie Wlschnack Ext.245 Ext 268 ArcVlew Julie Wischnack Tom Klosa Ext. 258 Ext. 246 AutoCAD Pet EbeR Tom Klosa Ext. 214 Ext. 245 Excel Lisa Gr1na Marlon Graham Ext. 288 ExL 233 roupwise Brenda Ewln® Ext.213 Pe ormance Now Chuck Jones Ext. 278 Power oint Julie Wlachnack Llae Grina Marlon Graham Lawrence Winter ExL 26B Ext. 288 Ext. 233 Ext 478 Word Brenda Ewing Lisa Drina Marion Graham Ext. 213 Ext 288 Ext. 233 IT Support List Windows 05 Wlndawe 08 Wlndowe NT W Inflows 2170(1 Windows XP All Server Opemtinp Systems Adobe Acrobat Apfe PhotoWlee ArcvlewlArcMap AutoCAO Cop Mep Front Pape Groupwise Intellisync Interent Explorer JD Edwards LOOIS Map Mlaosoft Office Microsoft Publisher Palm Desktop PC Anywhere Performance Now Reflecllona Transact 19 ~~ Employee Copy Affidavit of Recelpt I (print name) have seen and been given the City of Hutchlnaon "Information Technology Policy" (revised December 21, 2001) and agree to abide by Its terms. I fully understand that all Information on the file server or the local warkstatlon Is the property of the Clty of Hutchlnaon, and therefore will be subJect to periodic checks. I also understand that violation of any part of the policy will lead to dlsclpllnary action up to and Including termination. Signature Date 1 /2003 Employer Copy Affidavit of Recelpt I (print name) have assn and been given the City of Hutchlnaon "Information Technology Policy" (revised December 21, 2001) and agree to abide by Its terms. I fully understand that all Information on the file server or the local workstation la the property of the Clty of Hutchlnaon, and therefore will be subJect to periodic checks. I also understand that violation of any part of the policy will lead to dlsclpllnary action up to and Including tarminatlon. Signature Date 1/2003 20 d CITY OF HUTCHiNSON PLANNING STAFF REPORT . To: City Council Propared By: Julie Wlschnack, A1CP, Director of Plannin~/Zonlnq/Bullding Date: Dcccmber 31, 2002 -Meeting Datt January 14, 2003 C~ Re: Library improvements Far 2D03 and use of bond funds. Staff has boon preparing a 2003 work plan For the library. The 100'" annivttsary of the construction of the original Carnegie Literary will occur in 2004. The following is a list of improvements that will be accomplished with associated costs. Staff is proposing to utilize remaining bond funds, the historical society grant and utility energy grant to complete the projects. Pro'ect Month Cost Baseboard restoration u cr level 7anu $ 500 Ceilin tilt remove aztd restore Fabru $ 6 000 R air soffit and make now arts March $ 3 000 Plaster walls and ceilin if necess March $ 1,800 Tots] HVAC re lacemont Ma $50,000 Tilt rt air - lobb and front en Ma $ 3 000 Wat roof foundation Ma $ 3 117 Painttxttriorofbuildin Juna $13,000 Refinish Front Doors Tune $ 3 000 C et r lacement - entire buildin Jul $50 000 Christmas li ht r laccmont Se tember $ 1 500 Landsca in entire ark area Se tember $60 000 Total Pro'ecte $]94 917 Historical Socie Grant -$16 000 Lltilitiea Ener Grant -$45 000 Total Dollars Necessa tYom Bond Fund $133 000 If the above expenditures are approvod, staff would be presenting the detailed work plan to the Library Board for their approval on 7anuary 27, 2D03. ,5C h~ • CITY OH AUTCHINaON R&8OLi1TYON NO. ~1Q8 CLO8IN4 1991H LTHRARY RSFUDNINO BONDS AND TRANSF$RRZNp CAHH HALANCS TO LIBRARY CONHTIICTION FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the 1999TH Library Refunding Honda is hereby closed and all remaining cash balance ie hereby tv be tran®ferred to the Library Con®truction Fund. • Adopted by the City Council this 14th day of .7anuary 2003. Marlin Torgereon Mayor ATTS$T: Gary D. Plotz City Administrator 5 h CITY OF HUTCHINSON PLANNING STAk'F REPORT . To: City Council Prepared By: Julie Wischnack, A1CP, Director of Planning/Zoning/Auilding Date: January 9, 2003 -Meeting Date January 14, 2003 Rc: Lease agreement with Augustaua Lutheran Homes Enclosed is the lease agreement the City maintains with Augustaua Lutheran Homes at Evergreen Apartments. The agreement has not changed and etaff would rxoromend approval of the lease. 5C l~ • LEAQE. ACRFEME.NT This Agreement, signed and dated below, speciflea the terms and conditions as agreed by the city of Hutchinson (Lessor) and Augustana Lutheran Homes, Mid-Nfinneaota Senior Dining Program (Lessee) for Lessee to use the premises described as: Senior Center, Evergreen Aparunenta, 115 Iefferson Street, Hutchinson MN, 55342 Both Parties Agree as Follows: L Term This Lease shall be in effect for the calendar year 2003 and renewable annually thereafter umil either party provides 60 days written notice of intent to terminate. 11 Reimbursement There shall be quarterly payments of 925.00 dollars paid to the Lessor for reimbursement of utilities and maintenance expenses directly associated with Lessee's use of the premises. lll. [Ise of the Premises Lessee shall have the right to use the dining area ffom 10:30 AM to 1:00 PM and the Kitchen ftom 6~ 00 AM to 2:00 PTv1; or reasonable time of completion daily, Monday through Friday. • In the evem the Lessor must unavoidably use the premises during these hows, the Lessee shall be notified two weeks in advance and provide an acceptable alternate option if available. 1{! Repair/Malntenrrnce/Utllltles A. The Lessor will be responsible for major housekeeping chorea: Cleaning bathrooms, washing windows, scrubbing kitchen floors and shoveling snow. B. The Lessee will conduct daily light housekeeping as follows: Dally sweeping of floor, taking out garbage, recycling (;Lessor provides container), wiping down cupboards, shelves, countertops, dishwasher, freezers, refligeratore, keeping stoves and ovens in clean order (inside and out), keeping items off the floor space keeping kitchen in generally good appearance and in neat order. Utility payments to the vendors shall be the responsibility of the Lessor. V. Lessee Property ~ ~~ All goods, foodstuffs, fvctures, equipment and personal property of the Lessee shall remain the property of and reserved for the Lessee at all times. Any damage/ disappearance, mysterious or otherwise, during the Lessor's use of the premises shall be he Lessor's responsibility to reimburse Augustatra Lutheran Homes, Mrd-Mnneaota Senior Dining. VI. Lessor Provided Trade Fixtures The Lessor shall provide refiigeration, oven, washing and storage fixtures as-well-ea place settings, tables and chairs, and cleaning utensils for meal site operation at the level described in "epeeial conditions". This property remains the Lessor's if provided at the Lessor's expense. VII. Insrrrnnce The Lessee agrees to terry personal property insurance to court all its cornenta and personal property on rho leased premises. VIII. Assigns The terms and agreements of this lease shall extend to and bind the heirs, assigns, and executors of both parties. I.~ Food Llcenve The Lessee will maintain a Mnnesota Pood License for program operations only. The • Lessor ie responsible to ensure that any other food preparation activities in the facility are in compliance with Minnesota State Law. .X Special (:rrndllions A Tho Eraser will maintain telephone service for program use only. The Lessee will pay for long distance telephone calls make by program staff. B. The Leaaor will provide adequate place settings and other trade fixtures for an average meal service capacity of 90 persons. J In witness whereof both parties have executed this agreement with their signature below sa dated- LESSEE Augustana Lutheran Homes, Mid- Minneso Senior ' ' Programs Title: Program Director nate~ ~ ` d~-CJ3 LESSOR gr Title: Date: ~~~ H hi utc nson HR A ~, Memo 7a Maycx and CRy From Jean Ward, HRA Exearttve Dkector• ..~(/~-rc !.~/l~t~Ci Pales 1/9x2003 V nor 2003 Haualnp Corrtrnunlly Devek>pment Plan The HRA Board reepec~lulty requests your conakieretlon of the 2D03 Houehig Community Davebprnent Plan. lTe 2003 Housing Community Development Plan Is an update to last year's plan. The HRA Board tws two idode In devebplnp this plan. The flret goal ie to Identify a community prtorittzed development Ilet that fe eubatantlated by tha Me~dletd Study and formally adopted by tt» Clly Coundl. The aeoond goal h to ensure that the City oT Hutchheon has • conalstent end updated development plan to refleci the changing condltlona In our canmunlly. Publb Input wee reoeNad via e Publb Hearing on Wednesday, Jerxaary e, 2003. • The 2003 Housing Plan Idantifles rehe6 programs that the HRA plane to oontlnue abnp with cantlnuinp the partnerahlp with 11» echvol h a School Build program. In addltlan, the plan IdentlAes the prlortty of homeownerahlp H our community, end that the HRA will work towroda cantlnulnp the 8ullding Better Nelghborhooda program b Hutohlnson. Thank you for your revises and cornidaretlon o(the Houelnp Plan. r~ u . Paps 1 5C~ • u Resolution .No. 12102 City Council Resolution Adopting 2003 Housing Community Development Plan Wheroas: The submitted plan is based on the recontly completed Maxfiold study and identifies housing projects/concopts that are recommended during the next five years, Whereas: The submitted plan is consistent with the City of Hutchinson Compmhensive Plan goals to promote a variety of housing types for all of its citizens; and, create a high quality environment in all residential neighborhoods, Now therefore, be it resolved that the 2003 Housing Community Development Plan be adopted this date. Marlin Torgerdon Mayor ATTEST: Gary D. Plotz City Adminietrntar 5C~ Hutchinson Houain Communi Develo moot Plan Pa e 1 ~~ C~ C~ 2003 HOUSING COM11'CUNITY DEVELOPMENT PLAN GOAL: To Idcntlty a community prlorltlxtd development list that Is substantiated by a development study and formally adopted by the local Eoveming board. GOAL: To ensure that our communlty has a consistent and updated development plan to reflect the changln~ conditions In our communlty Hutchinson Flve-Year I3ousing Plan Summary The City of Hutchinson has boon foriunato to experience steady population and job growth. This growth has created continued demand for housing. According to the Housing Market Analysis and Demand Estimates for Hutchinson, Minnesota prepared by the Maxfield Research, Inc. group, Hutchinson will grow by 767 households and 1,520 persona between 2000 and 2010. Based on demand generated from household growth and replacement need, about 790 new housing units in Hutchinson are projected to be needed in Hutchinson between 20D0 and 2010. Over the first half of the decade, demand is projected at 430 housing units. In order For Hutchinson to realize this growth, a variety of housing options (bath rental and ownership) at various price points will Hood to be developed. The HRA will focus on meeting the housing needs for a growing population while at the same time working to result in projects that work for the entire Hutchinson community, The following level of housing production/housing concepts is recommended during the next five years: Rental: Mixed-income Independent Senior Apartments Subsidized Rent Apartment Ownership: Single-Family Homes For-Sale Townhomes - 55 to 65 units - 30 to 40 units - 200 to 215 units (1/3 starter homes) - 100 to 105 units in the pursuit of the production of this housing and cmation of housing programs, the HRA will be mindful of the City of Hutchinson Comprehensive Housing Goals; 1. Promote a variety of housing types in Hutchinson for all of its citizens. 2. Create ahigh-quality environment in all residential neighborhoods 5(~ Hutchinson Housing Community Development Plan page 2 2D03 Hutchinson Housing Community Development )Eilan • Home Ownership Support of homeownership In the community, especially for the starter home market, la a priority. A comprehenalve approach wll16e used to promote home ownership affordable to our workforce. The use of affordablt financing programs for the development of new single-fnmlly units and the purchase or rehab of exlsHng single-family homes V recommended. 1. Promote homeownership counseling and education. 2. To promote a broader range of purchase price points, organize and secure resources for purchase aseietance programs and affordable loan products for both existing and new construction, 3. Explore the feasibility of continuation of the HHPOP program in Hutchinson. 4. Partnerships between community organisations and high school and technical college carpentry classes have been particularly effective in the production of quality affordable housing in other communities. Upon Salo of the house currently being constructed, the Hutchinson HRA will continue the partnership with the Hutchinson High School to constnrct another starter home. 5. In 2003, the Hutchinson HRA will work with the City of Hutchinson, Rolling Meadows developers and the GMHF on an extension of Rolling Meadows (supported by City Council Resolution l 19b3 dated Tune 25, 2002) and the continuation of the Building Better N Neighborhoods program in Hutchinson. 6. Admittister the SCDP Franklin Grove rehab project. 7. Continue participation in the MHFA Rehab Loan Program, MHFA Fix Up Fund and MHFA Community Fix Up Fund program. Expand marketing of these rehab programs to include realtors. Rental Housing Senior rental housing 1. The H1tA will work with various community partners who are currently studying or considering development of senior housing, Tho Hutchinson Downtown Association and Hutchinson Community Development Commission have developed a downtown plan that includes housing on the west side of Main Street. Hutchinson Area Health Center ie considering senior housing as part of their continuum of care services. Prince of Peace Retirement Living is also considering another senior housing project located within the downtown area. General Occupancy-Subsidized Rent Apartment 1. h12003, the Hutchinson HRA will develop strategies to address this need. • 5 ~~ Ilutchinson Housin Communi Develo ment Plan Pa e 3 r~ ~~ Summary of Findings Housing Market Analysts and Demand Estimates for Hutchinson, Minnesota Prepared For: Hutchluaon Houeln~ end Redevelopment Authority Prcp•red Hy: M•dleld Research Inc. Au¢ust 2001 Purpose and Scope of the Study Maxfield Research Inc. wes engaged by the Hutchinson Housing and Redevelopment Authority to analyze dcmographic trends, market factors that affect the demand for housing in Hutchinson, Minnesota and to project the number of unite, and types of housing that can be supported in the community, This study estimates overall housing dcmand through 2010 and identifies the types of housing that should be developed to meet the needs of current and future residents over the next five years. This study is an update to a comprehensive housing study completed for the City in January 1996. • The scope of this study includes an analysis of growth trends and the demographic composition of the population and household base and an analysis of the current housing situation and inventory ofpending housing developments. Those interviewed for this study include real estate agents, rental property owners and managers, civic and business loaders, and others familiar with iho Iocal housing market. Estimates of the demand for different types of housing and potential target markets aze made, along with suggested appropriate development concepts. This report includes both primary and secondary research. Primary research includes interviews with rental propcriy managers and other housing professionals. Secondary research is credited to the source when used, and is usually data from the U.S. Census. Secondary research is always used as a basis for analysis, and is carelhlly reviewed in light of other factors that may impact projections such as residential building permit data or surveys of housing, major employers and local builders. All of the information on existing housing developments was gathered by Maxfield Research Inc. and is accurate to the best of our knowledge. Demographic Analysis The primary draw area (Market Area) for housing in Hutchinson includes 13 townships and five small cities surrounding Hutchinson, nn area extending roughly 8 to 18 miles from Hutchinson's border. This Market Area is the same as the previous study, completed in 1996. ~~ Iutchinson Housing Conununi bevelo ,went Plan Page 4 . • Between 1980 and 1990, Hutchinson's population grew from 9,244 persons to 11,523 persons - an increase of 2,279 persons. This strong growth was fueled largely by growth at 3M and Hutchinson Technology. Population growth was slower during the 1990x, increasing by 1,557 persona, to 13,080 persons. Overall, the Market Area added 1,969 persons during the 1990s, bringing the Market Area population to 24,875 persons in 2000. • Household growth trends are typically a mare accurate indicator of housing needs than population growth since a household ie, by definition, an occupied housing unit. Hutchinson added 850 households during the 1990e (an increase of 19%), increasing its household brio to 5,333 households in 2000. The remainder of the Market Area added 352 households during the decade (a 9% increase), increasing its base to 4,318 households. Population and household growth during the 1990s was fueled by employment growth in the County. McLeod County's labor force steadily increased from 17,876 persona in 1990 to a peak of 20,925 pcreons 1998, before declining to 19,406 persons in 2000. This rise and fall in employment is a reflection of employment levels at Hutchinson employment levels have decreased since 1998, the County's unemployment rate was still very low in 2000 (3.9%). Thus, it ie likely that an increase in the County's labor force would be necessary for significant job growth to occur over the next decade. • We project that Hutchinson will continue to experience strong growth during the next decade, but at a somewhat slower rate than during the past decade. Our projections are that Hutchinson will grow by 767 households and 1,520 persons between 2000 and 2010. We project household growth in the remainder of the Market Area to be about the same this decade as during the 1990x. The aging of the baby boomers will result in the greatest population gain over the next five years being in the 45 to 54 and 55 to 64 age groups. While growth of 45 to 54 year olds will result in sustained demand For move-up single-family homes, growth of kho 55 to 64 year olds will result in an increased market for maintenance-free housing, such as for-sale townhomes and twin homes, and possibly rental housing. While the number of younger seniors (65 to 74) decreased during the 1990s, older seniors (75 and over) saw significant growth in the Market Area, increasing by 26.0%. Seniors over ago 75 are the primary market for age-restricted ("senior") housing, including independent and assisted living. Tha number of younger seniors is projected to stabilize during the next five years. However, the older seniors population is projected to decline slightly. According to the Census, Hutchinson added about 690 owner households and 180 renter households during the 1990x. Overall, Hutchinson's homeownership increased from 67% in 1990 to 69% in 2000. Two primary factors account for the increase in homeownership. First, the tail and of the baby boomers {lhe youngest was age 26 in 1990) aged into their first-time homebuyer years. Secondly, low home mortgage rates during the late-1990s made homeownership more affordable. . • boring the 1990x, the largest householder category in the Market Area shifted from married couples with children (2,794 households in 1990) to marred couples without children (3,021 Technology. While ~~ Hutchinson Housing Community Development Plan Page 5 householde in 2000). The increase in married couples without children is due in large part to the large number of baby boomers who have aged into their late-40s to early-SOs and become empty nesters, as well as lifestyle changes, The changing lifestyles have resulted in largo percentage gains in single parent families and non-family roommate householde. These trends should continue during the next decade, as more baby boomer householdora become empty nesters and the number of younger householders increases. The result will be a sustained demand for rental housing and other non-traditional housing alternatives. For-Sale Housing Analysts • The median resale price of existing homes (including single-family and multifamily homes) in Hutchinson increased from about $90,000 in 1996 to $107,000 in 2000. This represents an average annual increase of about 4.5%, Through May 2001, the median resale price was ~ 112,D00. • 17uring the 1990x, Hutchinson added about 600 for-salt housing units. This includes 430 single-family homes (about 43 now homes annually) and 170 multifamily unite (about 17 new homes annually). Multifamily unite include twin homes, townhomea, and condominiums. • The median price of new single-family homes built in Hutchinson was $114,750 in 2000, compared to $176,175 in 1997. Besides a decrease in the number ofmove-up homes built, a big reason for the decrease was that a large number of entry-]oval homes were built in 2000. Most of these starter homes were built in the Rolling Meadows and Island View Heights subdivisions. Various fmancial assistance programs became available to qualified first-time buyers of homes in these two subdivisions through the City's Hutchinson Home Purchase Opportunity Program (HHFpP), • An average of 23 now single-family homes with a price greater than $175,000 were built from 1997 through 1999. We consider homes priced at $175,000 or more to be move-up homes. The primary buyers ofmove-up homes are older adults with higher incomes and equity in existing entry-level homes that they can use toward the purchase of more expensive homes. As the bulk of the baby boom generation has become older adults during the late 1990x, demand for move-up homes has also increased, • Nine active single-family subdivisions were identified in January 2001. They combined for a total of 187 available lots - or 87% of the total available single-family lots in Hutchinson (216 lots). The remaining 301ote in Hutchinson arc spread among many subdivisions with only ono or two lots available -some of which have boon on the market for several years, Based on absorption of 50 new homes between 1997 and 2000, the 1871ote would satisfy demand for four years. • There are 146 units yet to ba built in the Four multifamily developments identified in Hutchinson in January 2001. In addition, Summetstt is a new development that hex received City approvals for 179 multifamily units, Rased on an average absorption of 25 new 5~ Hutchinson Houein Community Develo ment Plan Page 6 multifamily units annually between 1997 and 2000, the 146 planned units in the active multifamily developments would satisfy demand for rho next six years. According to builder and Jtoaltor interviews, the layoffs at Hutchinson Technology in 1999 had a major impact of the market for new homes. Except for the development of entry-level single-family homes in the Rolling Meadows and Island View Heights subdivisions, very few homes have been built since then. While layoffs have negatively impacted the sale of new homes, the resale market remained strong in Hutchinson. However, potential buyers were cautious at first. Demand for existing housing continues to be strong and the market for newly constructed move-up single-family homes is improving, but it is not near the level experienced during the late-1990s. Rental Housing Analysis General-Dccupancy Reveal Market Since the completion of the previous study.in 1996, one market rata and one "affordable" rental project has been added in Hutchinson. Pleasant Acres (market rate), a 137-unit project that consists of four 3-story buildings was built in 1998, It is near the top of the market, with rents of $495 for ono-bedroom units and $595 for two-bedroom units. Huski Townhomes (affordable) is a 32 units project consisting of all throe-bedroom units with monthly rents of $658. It was built in 1997. • We found b3 vacancies among the 903 market rate general occupancy unite surveyed, translating to a vacancy rate of 7.0% as of July 2001. This compares to a 3.3% vacancy rate among market rate projects in January 1996. The monthly rant for market rate units in July 2001 averaged $441 for ono-bedroom units, $527 for two-bedroom units, and $688 for three-bedroom unite. Monthly rents averaged $390 and $472 for one- and two-bedroom units, respectively, in January 1996. This represents an annual increase of 2.2% for one-bedroom units and 2.0% for two-bedroom units. We identified six general-occupancy subsidized projects in Hutchinson offering a total of 206 unite. A total of four vacancies were reported by building managers, translating to a vacancy rate of 1.9%. In comparison, there were only two vacancies in 1996, or a vacancy rata of 1.1%. • Combined, the average rent paid by tenants at apartments financed through Rural .Development is $295 per month. Based on paying 30% of their adjusted gross income far rent, this would equate to an average annual income of about $14,800. • We did not identify any planned or pending rental developments in Hutchinson, Senlor Hpusing Market 5~~ Hutchinson Houein Communi Develo meet Plan Pa e 7 • We identified six market rate senior rental housing projects in Hutchinson. Those six projects house a total of 200 unite with various levels of service -from independent to memory care. We identified another throe subsidized senior projects in the City Hutchinson with a total of 179 units. • Two senior facilities wore added in Hutchinson since the previous study was completed in 1996. They are the Oaks (42 unite), an assisted living facility, and Prairie Senior Cottages (16 bcds), a memory care facility. • Overall, there is only one vacancy among the six market rata senior rental projects in Hutchinson. The overall low vacancy rate and waiting lists at various projects indicate a domand for additional senior units in the Market Area. Thorn aro two planned or pending senior housing projects in Hutchinson. The fast ie Cedar Crest Estates addition of eight rooms to their 34-unit assisted living facility this fall. The second is a proposal by Prairie Senior Cottages to expand their facility by 16 buds. • Three subsidized senior rental projects arc located in Hutchinson, with a total of 179 units. There were no vacancies in the three projects, There was only one vacancy among those projects during the previous study in 1996. No additional subsidized or affordable senior project has been added since then and thus, vacancies remain low. However, waiting lists, which aro common at subsidized senior projects because these projects are need driven, have dwindled in Hutchinson and most seniors aro able to move into these projects immediately. • Residents at the three subsidized projects pay 30% oftheir adjusted gross income on rout. At Leona, the average rent paid was $275. This would equate to an income of roughly $13,500. The three subsidized buildings are comprised almost entlroly ofone-bedroom unite. According to building managers, there is strong desire among existing and prospective residents fortwo-bedroom units -even aznong single residents. Nousing Demand Analysis and Recommendations Based on domand generated from household growth and replacement need, wo project demand for about 790 now housing units in Hutchinson between 20D0 end 2010. Over the first half of the decade, we project that demand will be for about 430 housing unite. It is important to note that in order for Hutchinson to realize this growth, a variety of housing options (both rental and ownership) at vtu-teas price points will need to be developed. Based on demographic and market trends, we believe that 70% to 75% of demand over the next five yoara will be for owned housing (300 to 320 units), while the remaining 25% to 30% of the housing demand (90 to l 10 unite) will be for rental housing. • We surveyed builders and Realtors in Hutchinson after the Hutchinson Technology layoffs in September 2001, which occurred after the above calculations were made, Based on our survey, we do not believe that the market will bt adversely affected in the long-term. We are Jl~ Hutchinson Houain Communit Develo meat Plan Pa e 8 confident that housing demand will not decrease and that Hutchinson will be able to meet its . household growth projections (shown in Table 25). To satisfy demand over the ncxt five years, we recommend the following housing concepts be developed: Mixed-income Independent Senior Apartment - 55 to 65 unite Subsidized Rent Apartment - 30 to 40 units Single-Family Homes - 200 to 215 units For-Sale Townhomes - 1D0 to ]OS unite We believe that the most appropriate project to satisfy market rate senior demand in Hutchinson is an aduldfew-services rental apartment. However, based on the success of existing far-salt projects, an additional for-sale building that offers few-services would also be appropriate to moot the needs of independent seniors. • We recommend that a 55- to 65-unit market rata independent senior project be developed with an affordable component ("mixed-income building"). "Affordable; ' is defined as housing with a "shallow" subsidy, which would lower the unit rents to a level affordable to moderate-income seniors. We recommend that two-thirds of the units in amixed-income project he market rate and one-third affordable. Rents for market rate unite would range form $775 to $825 for one-bedroom unite, $925 to $975 for one-bedroom plus den units, and $975 to $1,200 for two-bedroom unite. The affordable component should have monthly rents ranging from $525 to $550 for one-bedroom units and $675 to $705 for one-bedroom plus den units. We understand that there ie interest in developing a senior housing facility near Hutchinson's Downtown. Independent senior housing, such as this recommended project, Is an appropriate fit in the Downtown because many of the seniors would enjoy the ability to walk to the various businesses and other services -versus having to drive on their own or use other means of transportation. Based on the high number of vacancies among existing market rate projects, we would not recommend the dcvclopment of an additional market rate apartment in Hutchinson in the short-tcrm. We also would not recommend the development of an "affordahle" project, since these projects have monthly rents similar to those of newer market rate projects -and often compete for the same renters. We believe there is, however, demand for a subsidized apartment geared to very low and low-income households. • We recommend the development during the next five years of a 30- to 40-unit subsidized apartment building. Bccauae this project would serve the very low and low-income markets, rents should be based on 30% of a households adjusted gross income. The contract routs would need to be below Fair Market Rent - or $450 for one-bcdroom writs, $600 for two- bedroom unite, and $750 for three-bedroom units. Because it is difficult to develop "deep- subsidy" rental housing, other means that the City may pursue to meet the needs of law and ~~ Hutchinson Housing Community Development Plan pale 9 very low-income households would be to, 1) obtain additional Housing Choice Vouches, . and 2) encourage the use of rental rehabilitation programs for oxiating rental projects. We recommend maintaining a threo- to five-ycar single-family lot supply, which ensures adequate consumor choice without oxcosaively prolonging developer-carrying coats. Hutchinson currently has a supply of about 200 available lots. Based on absorption of 401ots per year, the existing lot supply would be dopleted in five years. Tlius, between 120 and 200 additional lots will Hood to be addcd tv Hutchinson's supply during the next five years to maintain an adequato supply. Planned phases to cxieting subdivisions are gearod toward the move-up market and should adequately meet that neod. Based on the suttees of Rolling Meadows and Island View Heights, we bolieve that an additional subdivision goarod toward entry-level homes (priced at about $150,000 or less) should be added during the next five years. We also recommend attaining additional funds to continuo the Hutchinson Home Purchase Opportunity Program (HHPOP). This program has boon very beneficial in helping moderate-income households bocome first-time homobuyere, and would increase the absorption of an additional entry-level subdivision. • We estimate lhat three-quartcre of the buyers of for-sale muliifamily housing in Hutchinson ovcr the noxt five years will he empty-nostera eccking one-levol units, or 65- to 7Q-units. Demand For another 20- to 25-townhomes will be from younger,buyers seeking two-story unite. Combined, the various multifamily developments in Hutchinson have born approved for an additiona1334 units to what has already boon built. We believe that these developments contain an adequato supply of planned one-levol unite to satisfy demand for empty meter and seniors ovor the next few years. Howover, the supply oftwo-lovel unite in cxieting developments for younger buyers is limited. Tho opening of the Summoraet townhome development should increasc this supply ovor the next few years. 5 Hutchinson Housing Community.Development Plan Page 10 r~ (i:HRA/2003 Development/ 2003 Housing Development Plan ~ 1 5~~ December 23, 2002 Ms. Jean Ward, Director Hutchinson Housing and Redevelopment Authority City Center 111 Hassan Street Iutchinson MN 55350 Doer loan, l arrz wilting to glue my support to the 2003 Housing Community Development Plan. I have careflilly reviewed the plan and it appears to be a solid blueprint for matting the diverse housing needs for the City of Hutchinson fur the next year and the next decade. An adequate stock of life~ycle housing is an essential ingredient to the successful economic development of the community. To retain end recntlt businesses, we need to be able to provide an adequate workforce, and an adequate workforce is dependent upon adequate housing. Without it, we simply will not succeed, Consequently, the Hutchinson Community Development Commission is very interested in maintaining and enhancing the availability of housing for sll types of workers. If there is anything the HCDC can do to assist you In the adoption and implementation of the 2003 Housing Community Development Plan, please let us know. Sincerely, /~~ ~~ Miles R. Seppolt EDA Director Clq~ Center Building 1 1 I Hassan Street Soutlxaat Hutchinson. Mlnnewta 55350 320.587.7500 Fax 3$0.234.4240 NM/W.hulChln50ned8.C01n ~~~ An Ecanomlc DevelopmentAuthorlry l Jean Ward, Director Hutchinson HRA 111 Hassan Street SE flutchinaon, MN 55350 Hutchinson City Center ~.~ ur n.v4 sn..e es n•e~n,.°,., nnv ss~aan am->arai~vrx saazsa-aaN RE: 20p3 Rousing Commnnlty Development Plan Rolling Meadows Expansion Doer Teen: Aa we have discussed, I have reviewed several issues brought up during previous meetings on the proposed Rolling Meadows. These are based on discussion with Dolf Moon (birector of Parks, Recreation/Community Education) and John Olson (Assistant Public Works Director). • We are proposing a maximum street width of 32' for all roads within the plat. Sbme internal roads maybe allowed to be narrower, Texas Avonuo will have parking restricted to one aide. The Golf Course Road realignment is a state-aid street (not officially within plat) and it will be alimited-access minor arterial or collector route of wider width. A traffic signal is eventually to be constructed aY Golf Course Road and State Highway 7. Golf Goatee Road and Texas Avenue aro both proposed to have 10' bituminous paths that will link to the City's trail system. Our policy has been to not accept parks smaller than 10 scree or so, and to not develop "neighborhood" parks, due to the costa to develop and maintain numerous small perks. However, due to the type and location of surrounding development, the City would support development of a neighborhood park in the approximate location shown on the preliminary concept plans. Due to limited park development revenues, we are asking that the lend be dedicated and park development fees be collected for the area We will utilize fool &nm ftrture neighboring development to complete development of the park site. If another park is considered oast of the new Golf Course Road, slow-maintenance design featuring prairie grass and wild flowers would be acceptable, or it could potontielly be maintained by an association of homeowners. • In regards to assessment credits, it has been the policy of the City Council that new developments pay 100% of thtir related infrastructure costa. Iti this case we have pmpoaed that a significant portion of the C3olf Course Road development ba paid by the City of Hutchinson through the designated utilization of Municipal State Aid funds (figures previously supplied to the HHRA). Wo will also consider covering the caste of trail development in the plat. We have already proposed to acquire some of the adjoining property fiom the project developer. - w~•a an nrycAa p.per - 5 J~ January 6, 2003 i Although we have not constructed alleys in the City far many years, we am definitely open to the construction of new, paved alleys. Snow removal on alleys will be completed separately from the main streets, however. This may mean that alleys are attended to after other streets are completed. Will egll expect that this work would generally be completed by about 8 a.m. after snow events, We are also very supportive of the development of sidewalks. Sidewalk maintenance and snow removal will be the responsibility of the adjacent property owner. Staff is very excited about this potential development and we will be open to discuss other innovative solutions and ideas that would support the development of neighborhoods such as Rolling Moadowe. Please note that, although we have discussed these issues with the City Council, and fully expect their support, we as staff cannot guarantee that all of the above positions will be supported by the City Council. . J~h P. Rodob~q. Director ofEngin g/PublicWorke cc; aaz'y Plotz - City Adminiotrntor ~~ RESOLUTION NO. 12t,03 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 1/PROJECT NO. 03-01 MN Protect No. STP4303 (030) WHEREAS, It Is proposed to Improve Dela Street SW from Roberts Road to 2nd Avenue 9W (9.P. 133-126-01) and 2nd Avenue SW from Dale Street to Meln Street (S.P.1S3-108-08) by canatrucgon of trunk and lateral sanitary sewer end service®, trunk end lateral watermeln end eervlcee, storm sewer lateral end Vestment Improvements, grading, gravel base, concrete curb and putter, blturplnoue base, bltuminoue surfacing, sidewalk, landscaping, street lights end appurtenances; and WHEREAS, It Ia proposed to assess the benefited property for all or a portion of the cast of the Impravsment, pursuant to Minnesota Statutes, Chapter 428, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed Improvement be referred to the Director of Enplneerlnp Tor study and that he la Instructed to report to the Council with all convenient speed advising the Gouncll In a preliminary way as to whether the proposed Improvement la feasible and as to whether It should beat be made as proposed or In connection with soma other Impravsment, and the estimated cost of the Improvement se recommended. Adapted by the Council thle 14th day of January, 20D3 Mayor City Adminlstrator 5~~~ HuTCHINSQN ENC:iNEF,RING/PLJBLIC WORgS D);PARTMENT Hutchinson City Gaoler / 7 t'I I lugxnn Slreel SF. / i-Iw[hinvnn MN 55350-2522 / 320-234~42U7 / 1+Ax 320-234-4241.1 ENGINEERING REPORT TO: Mayor and Clty Council FROM: John P. Radeberg, Director of Engineering/Public Works DATE: January 14th, 20D3 SUBJECT: Letting No. 1IProJect No. 03-01 Dela Street SW and 2nd Avenue SW I have studied the following areas based on reports completed by city staff and SEH Consulting (see Protect Memorandum) and find that the proposed project Is taaslple and recommend It be constructed- Dale Street SW front Roberts Road to 2nd Avenue SW (S-P- 133-128-01) end 2nd Avenue SW Frortt Dale Street to Maln Street (S-P- 133-10fl-Ot3) by construction of trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, storm sewer lateral and treaVnent Improvcmertts, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, lurtdscaping, street lights and appurtenances; and ESTIMATED COST TOTAL Construction Coat 52,DD0,000 Englnaerfnq 53DD,DDD Administration 5'196,000 FlacallLegel/Interest 578,000 ESTIMATED TOTAL 53,224,000 ESTIMATEp FUNDIN4 TOTAL Assessable Cost 5560,000 Deferred Assessable Cost City Banded SB30,DOD City -Trunk Water 5360,000 City -Trunk Sewer 5380,000 Federal Ald 5844,000 MSA 5290,DOD M n/DOT ESTIMATED TOTAL 53,224,DOD cc: Cal Rice - Englneerlrtq Department file: Letting Nc 1/Protect No. 03-01 C~ ~~ ~~) i RESOLUTION NO. 12104 RESOLUTION RECEIVINQ REPORT AND CALLING HEARING ON IMPROVEMENT LETTINQ NO. 1/PROJECT N0.03-01 MN Protect No. STP4303 (030) WHEREAS, pursuant to a resolution of the Councll adopted January 14th, 2003, the Director of Engineering has prepared a report with reference to the Improvement of ~ele 5traet SW from Roberts Road to 2nd Avenue 3W (B.P.133-126-01) end 2nd Avenue SW from Daly 5treetto Main 5traet (S.P.133-109-OB) by construdlon of trunk and lateral sanitary sewerand services, trunk and lateral watermain and services, storm sewer lateral and treatment improvements, grading, grevel 6sae, concrete curb ®nd gutter, bituminous base, bltumincua surfacing, sidewalk, landscaping, street lights and appurtenances; and Bald reportwas recafved by the Councll on January 14th, 2003. NOW, THEREFORE, 9E IT RESOLVED 9Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Councll will consider the Improvements of such streets In accordance with the reports and the assessment of benefited property for all or a portion of the cost of the Improvement pursuant to Minnesota Statutes, Chapter429, at an estimated total costof the Improvement of $3,224,000.00. 2. A public hearing shall 6e held on such proposed Improvements on the 28th day of January, 2003, In the Councll Chambers oftha Hutchlnson Clty Centerat 6:00 P.M., and the Clerk shall Give mailed and published notice of such hearing and Improvements es required by law. Adopted by the Hutchlnson Clty Councll this 14th day of January, 2003. Mayor City Administretar 5~x~ Protect Scope Complete reconstruction. of utilities and street improvements (see "Infrastructure Review" and "Open House Notes") Estimated Cost & Financin Estimated Construction Cost $2,600,000 Estimated Ex enses 624 000 Estimated Total Project Cost $3,224,000 Trunk Sanitary Sewer Fund $ 360,000 Trunk Watermain Fund M Federal Aid Funding State Aid Funding City Bonding Assessments Estimated Financing $ 360,000 $ 844,000 $ 250,000 $ 830,000 580.000 $3,224,000 City Pays For ^ All lateral (main line) sanitary sewer and watermain construction ^ Prorated cost of replaced storm sewer at Dale and 2°d Avenue ^ Street oversizing (thickness and width) for truck route, sidewalk ^ Street sideyards (previously assessed) and intersections Property Owner Pays For ^ Sanitary sewer & water service replacement $700 - 900/each ^ Standard Residential Street Replacement $70 -- 90/front foot ^ Typica160' wide lot $5,600 - 7,200 ~^ Typical 70' wide lot $6,300 - 8,100 O:UmprovemerR ProJ~t1oU2G0 311 01 -0.3-01 -2ND AVE 6W 8 DALE &T BWWudW NwYq 1.doc ~~ January 28, 2003 • 6:00 p.m. INFRASTRUCTURE MANAGEMENT PRIORITIZATI Stree • Street constructed in 195G as County Road with mixed bituminous. • Several areas had utility cuts due to watermain, sanitary sewer, storm sewer or service maintenance, repairs or upgrading. • Seal coated (10-year maintenance) in 1990. • Maintenance levtls incrtasing. • Substantial curb displacement due to tree roots and other factors. • Current GE (thickness/design) is 12 versus current standard of 25 • PCI (Pavement Condition Index) varies from 2 to 15 to 28, depending on block • PCI near east end of project is higher. Block with no infrastructure will have overlay only. Sanltary 5ewer• • Constructed in 1939 (64 year old WPA Project). • 2n° Avenue forcemain cut-in in 1987 • Televised in 2002 (Clay line with numerous small cracks, infiltration issues, misaligned pipe and joints, several areas of large failure, some root intrusion and deteriorating, brick manholes). Watermalll • 4" Cast Iron line is too small to provide adequate fire protection service. • Installed pre-records, most likely in 1930's (based on hydrant ages and other info,) • Many services are located under frets. • (At least) 2 services have been repaired in last 3 years. Storm Sewer • South end of Dale Street constructed in 1967. 2-year design (undersized). • Storm sewer put in at Dale Street and 2nd Avenue intersection in 1981. • No storm sewer is serving majority of project length. PREVIOUS ASSESSMENTS • Some properties paid small ($250-550) assessment for storm sewer in 1981. • Some corner properties paid assessments on previous projects (will be credited if applicable). 1L) CITY OF HUTCHINSON PAVEMENT MANAGEMENT PROGRAM All city streets are inspected, measured and categorized: • Type and quantity of cracking • Thickness and age of street • Strength of street (non-destructive testing) • Maintenance effort for street Ranking System • Information is analyzed and ranked through PM program • Ranking from 0 to 100 is developed • City average ranking is about 70 Maintenance/Construction Strate 0 - 35 Reconstruction ~3S - 60 Structural Overlay (generally thick overlay w/milling) 60 - 70 Thin Overlay/><ntensive Patching/Seal Coat 70 - 90 Crack Sealing 90+ Non-needed SEWER AND WATER SYSTEM ANALYSIS • Televising of sanitary sewer lines (infiltration, broken pipe, etc,) • Ability to provide fire protectlon (water system) • Potential environmental/safety concerns • Under-designed sanitary sewer or storm sewer • Quantity of service/lateral repairs Record of problems and cgncerns FINANCING Utilize "Financing Hutchinson's Growth" document for parameters ~~~~ Dale Streetl2na Avenue SW Improvements City staff and SEH Consulting will hold an OPEN T4OUSE on Dcccmbtr 16, 2002 from 5:30 to 7:00 p.m. at City Center Council Chambers to gv over the semi-final dcsign of the proposed improvement project on Dale Street and 2nd Avenue SW. This is a follow up to our meeting last winter in which we introduced the project and addreesed issues such as parking and trap preservation. Please contact the Englneerlne Department at 234-4209 if you have questions or comments regarding the Project. On bale Strect from south of Roberts Road north to 2"" Avenue SW On 2"d Avenue SW from Dalo Street oast to Main Street Wh~n2 Proposed for Spring 2003 construction. (Will take moat of the summer) What? Tn general, complete reeonstructlon of sanitary sewer, watermain, storm sewer and street infrastructure. It will also include replacing sidewalk. • Wit? Much of the infrastructure (sanitary sewer, watermain, storm sower) was installed in the late 193D's and tarty 1940's. The utilities are undersized in many cases and show significant signs of age (sewer back-ups, cracked pipe, etc.). The street is also showing its age (offset curb, failing surface, layout concerns, ate.). The City of Hutchinson has received a significant federal grant for upgrading this area for the yoaz 2003, which will reduce the cost to the City taxpayers and the local residents of this area. Issuo^ Preserving trees and neighborhood character: Tho existing roadway has been damaged by trees displacing curb and sections of bituminous. In order to replace the roadway and protect it against fttrther damage, the roadway either has to be narrowed (losing pazking vn one side of the street in some areas) or the majority of the trees need to be removed. Based on staff and consultant review, and feedback from the area, the proposed design includes narrowing the Strect and preserving as many trees as possible. In general, parking on the south side of 2"d Avenue between Dale Strect and Grove Street, and on the east side of Dalo Street will he prohibited. On this basis, the preliminary design indicates that only two or three trees maybe disturbed due to the street improvements. Additional tree loss can be expected, however the City Forester and SEH Consulting will be working to mntimize tree loss and damage, and fret replacement provisions are included in the project. Proposed Strect design changes: Pedestrian crossing improvements are proposed on 2"d Avenue SW at Grove and Glen Streets to servo the currant Park Elementary School site and the existing park facilities. Tho mid-block crossing ie proposed to be removed. The new crossings will be based on "Traffic Calming" • designs that will improve safety and potentially reduce speeds. Left-turn lanes will be added at Lynn Road and 2nd Avenue SW. Extensive review of the traffic in the block adjacent to Main Street has been completed, but these studies have indicated virtually no ability to significantly improve congestion. The final design is expected to include orily minor modifications from the existing condition. 5~~~ Sidewalks and Blke Trolls: It is proposed to maintain or replace existing public sidewalks essentially in their same location, and maintain bike lanes on Dale Street from Roberts Road t0 4a' Avenue. Duo to limited M apace north of 4`" Avenue it is proposed to designate signed bike routes on Juul Road and 5`"/Juergans Avenue. Questions wore raised about the safety of on-etrcct bike lance, and the preference for an off-street trail. The City and SEH has reviewed lho potential for replacing the striped bike lanes with a combination trail and narrowing the street, however, this is not feasible. Access and Construction: During construction access will be limited at times, however emergency vehicle access will be maintained at all rimes. Wt art plannurg on stagurg the work to start work on Dalc Street fast, with work on 2"`r Avenue waiting until school is out. Property owners may need to park nearby and walk during portions of the construction. Also, during sanitary sewer and watermain construction there will be periods where this service will he limited or unavailable for periods- The project will include temporary sewer and water service provisions if the service will bo affected for periods longer than several hours. The City will provide afull-time Project Representative so that timely contact and response to problems, concerns and questions could be made. Preliminary Schodul~ Preliminary Design and Field Survey Fa112001 Informational Meeting January 2002 Project Memorandum March 2002 Optn Hvuat December 2002 Plans and Specification Completion December 2002 Public HearlnQ January 2003 Lotting of Bid February 2003 . Assessment Hearing and Award of Bid March 2003 Start Construction May 2003 Complete Construction September 2003 Eatlmated Aaaeaaments This information wus prepared to provide a very preliminary view of what typical assessments may be, based an current policy and currently expected prices for 2002. Prices may be slightly higher in 2003. CITY PAYS FOIL: All lateral (main line) sanitary sewer and watermain reconstruction Street oversizing (thickness and width) for truck route, sidewalk replacement Trunk storm sewer replacement PROPERTY OWNER IS ASSESSED FOR: Sanitary sewer and water service replacement* $700 - 900/each Standard Residential Street Replacement Rate" $70 - 90/front foot Typ1ca160' wide lot $5,600 - 7,200 Typ1ca170' wide lot $600 - g,I00 * More accurate numbers will be determined far Pub11c HearlnQ based on improved estimates. Final assessment amounts will be presented at the Assessment Hearing prior la award of the project and cnmmencernent pf construction. We would appreciate your feedback. Thank you for your consideration and input! 5~-~ Mn/DOT Agreement No. xxxxx • STATE OF MINNESOTA AGENCY AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION CITY OF ~....~Ao ~ _~COL1NTl' ~~~~ ~ ~~ FOR FEDERAL PARTICIPATION IN CONSTRUCTION This agreement made and entered into by and between the C'iry of or _ County, hereinafter referred to as the "City/County" and the Commissioner ofTraneportation ofthe State of Minnesota, hereinafter refenrod to as "Mn/DOT", WHEREAS, pursuant to Minnesota Statutes Section 161,36, the City/Connry desires Mn/DOT to act as its agent in accepting federal ftmds in its behalf for the construction, improvement, or enhancement of transportation financed either in whole or in part by federal fttttds, hereinafter referred to as the "Project(s)"; and WIiEREAS, Minnesota Statutes Section 161.36 roquires that the terms and coaditions ofthis . agency be sot forth in an agreement. THE PARTIES AGREE AS FOLLOWS: L DUTIES OF THE C11`Y/COUNTY. A. APPOIlVTMENT. Pursuant to Minnesota Statute Section 161.36, the Cily/County appoints Mn/DOT to act as its agent in accepting federal Plntds in its behalf made avallable for the Project(s). H. LETTING. The following procedure will bo followed in accordattce wiW Minnesota Law. 1. The City/County must first obtain written authorization $~om Mn/DOT forthe Project(s) to proceed to letting. 2, The City/County will publish the advertisement calling for bids on the Pmject(s) in the Construction Bulletin, and in the officially designated newspaper of the City/County. 3. The advertisement will state where the proposals, plans, and speci$cations are available for the inspection of prospective bidders, and where the sealed bids will be received by the City/Caunly. (Mn/DOT Apwntent No. ~xvcr) httpJ/x~vw.del.rt~n.mn.udMlald~apHwme/wnplodap.daa 1/G03 Pye 1 ~~ ~\ 4. Side will be opened by a representative of the City/Calmly, • S. After the bide are oponod, the City Council/County Board will consider the bids and will award the bid to the lowest responsible bidder, or reject all bids. C. CONTRACT ADMINISTRATION. The City/County will prepare and execute a construction contract with the Contractor, in accordanoe with the epxiel provisions and the latest edition of Mn/DOT's Standard Specifications for Construction. 2. The City/County will famish and assign a publicly employed registered engineer, ("Projoct Enginoor"), to bo in responsiblo charge of the Proj act(s) and to supervise and direct the work to be performed undor any contract let for the Project(s). 3. Tho Project(s) will be constructed in accordance with plans, special provisions, and standard specifications for oath Projoct. The standard epeciffcations will be the latest edition of Mtr/pOT Standard Specifications for Highway Construction, and all amondmonts thereto. The plena, special provisions, and specifications are incorporated into tltie agreoment by reforonce se though fully set forth herein. 4. Tho plans, special provisions, and standard specifications for each Project • will bo on file at the City/County Bngineer'e Offfce. S. The City/County will fluTilsh the personnel, services, supplies, and equipment necessary to proparly supervise, inspect, and document the work for tho Project(s). 6. Quantities will be documented in accordance with the guidelines set forth in the Mn/DOT Documentation Manual for Consnvction Pay Quantities. During the progress of the work on the Project(s), the Ci ry/County suthorizos its Project Enginoor to roquost apocifie enginoaring and/or technical services flrom Mn/DOT, pursuant to Minnesota Statutes Section 161.39. If Mn/DOT funuahea the services requested, then the City/County ill reimburse Mn/DOT for the full coat and exponee of furnishing such services. The costs and expenses will include the current Mn/DOT labor additives and overhead rates, subject to adjustment based on actual direct costa that have been verified by audit, 8. The City/County maymalce changos in tho plena or the character of the work, as may be necessaryto complete the Project, and may entar into supplemental agreemont(s) with the individual, firm, or corporation wntracting for and • undertaking prosecution of the prescribed work (heroinaftor "Contractor"}, Any work performed under a supplemental agreement will not be eligible for (MrJWTA~mmt Na. zxvc..) ~~ FNpI/www.dot.silla.mm.u~wlwld~l~/(arm/Wrrpledop.dpo l/d~03 ~ Pu`e2 I reimbursement by the FHWA through Mn/DOT unless the supplemental agreement has boon approved by Mn/AOT end sufficient federal ftutds are . available. 9. The City/County will request approval from Mn/DOT for costa expected to ineroase the Project(s)' federal participation amount, prior to incurring much costa. 10. Tho City/County will prepare reports, keep records, and perform work so as to enable Mn/DOT to collect the federal aid sought by the City/County. All records and reports will bo retained by the City/County in accordance with Mn/DOT's record retention schedule for federal aid projects. 11. Upon completion of the Project(s), the Project Engineer will inspect the work to determine whether or not the work should be accepted. D. PAYMENTS. It is anticipated that the entire coat of the Project(s) ie to be paid $om federal funds made available by the Federal Highway Administration, and by the City/County. ThaCity/County will payanypartofthecoetorexpenseofthe work that the Federal Highway Administration does not pay. • 2. At least once a month at regular intervals, the Project Engineer will prepare a partial estimate in accordance with the terms of the contract, spacial provisions, and standard apecificationa for the Projxt(s). Each partial estimate will be certiffed by the Project Engineer and by the Contractor, 3. Following certification of the partial estimate, the Contractor will ba paid partial payments in accordance with the terms of the contract, special provisions, and standard spxifications for the Project(s). 4. Following certification of the partial estimate, the City/County may request reimbursement ffnm Mn/DOT for ousts eligible for federal participation. A copy of the partial estimate must be included with the City/County's request for payment, Upon completion of the Project(s), the City/County will prepare a final estimate in accordance with the terms oftho contract, special provisions, and standard specifications for the Project(s). The final estimate moat be cerdfied by the Project Engineer end the Contractor. 6. Following certification of the final estimate, the Contractor will be paid the final payment in accordance with the terms of the contract, special provisions, and standard apeciffcatione for the Project(s), (MNUOTApaanmtNo. ~~~K~) ht~J/www.dou~ee.mn.whutrldfl~/f«mVeunpl~dcp.doc I/NO3 Pip 3 5C1 7. Following certification of the final estimate, the City/County may request reimbursement from Mn/DOT for coats eligible for federal participation. A Request for Final Payment moat be submitted to Mn/DOT's biatrict State Aid Engineer along with the required projoet records. B. LIMITATIONS. The City/County moat comply with all Federal, Stara, and local laws, together with all ordiuancea and regulations applicable to the work. 1. Nondiscrimination. It ie the policy of the Federal Highway Administration and the State of Minnesota that no person in the United Statue will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be eubjected to discrimination under any program or activity receiving Federal financial assistance (42 U.S.C. 20004). Through expansion of the mandate for nondiseruninafion in Title VI end through parallel legislation, the proscribed bests of discrimination include race, color, sex, national origin, age, and disability. In addition, the Title VI program has been extended to cover all programs, activities and services of ea entity receiving Federal financial assistance, whether such programs and activities are Federally assisted or not, Even in the absence of prior discriminatory practice or usage, a recipient in administering a program or activity to which this part applies, is expected to take affirmative action to assure that no person is excluded from participation in, or is denied the benefits of, the program or activity on the grounds of race, color, national . origin, sex, age, or disability. It is the responsibility of the City/County to carry out the above requirements. 2, Workers' Compensation. Any and all employees of the Cily/County or other parsons while engaged in the performance ofany work or services roquired or permitted by the City/County under this agreement will not bo considered employees of Mn/DOT, and any and all claims that may arise undar the Workers' Cvmponsation Act of Mlrmesota on behalf of said employees, or othar persons while so engaged, will in no way be the obligation or rcrponsibilityofMn/DOT. ThoCity~`CountymustrequirepmofofWorkers' Compensation Insurance from any contractor and sub-contractor. Utilities. Tho City/County must treat all public, private or cooporativoly owned utility facilities which directly or indirectly serve the public and which occupy highway rights of way in conformance with "A Policy for the Accommodation of Utilities on Highway Rights of Way" as approved on Apri15, 1988 by the United States Department of Transportation, Federal Highway Administration, Minnesota Division, which is made a part haroofby roference. hgpl/www.dot~um.mn.uWWe~{d/ep~ltmn~/wnpledop.doc l/~/03 (MrJPOT Apmnart Na- P~~o4 SL•J F. AUDTT. r1 The City/C:ounty must comply with the Single Audit Aat of 1984 and Office of Management and Budget (OMB) circular A-133, which are hereby incorporated by reference and made a part of this agreement. 2. As provided under Minnesota Statutes Section 1bC.05, subdivision S, all books, rrocords, documents, and accounting procedures end praetieos of the Ciry/County are subject to examination by the United States (}ovemment, Mn/DOT, end eithar the legislative auditor or tho state auditor as appropriate, for a minimum of six years. T'he City/C'nunly will be maponsible for any costs associated with the performance of the audit. G. MAINTENANCE. The Ci ty/County assumes 11r11 rneponsibility for the operation and maintenance of any facility constructed or improved undar this Agreement. H. CLAIMS. The City/County will pay any and all lawAtl claitus arising out of or incidental to Ute performance of tho Project work, in the ovont that the federal government door not pay the same. In all events, tho City/County will hold Mn/DOT harmle®s from any claims arising out of the Project(s). II. DUTIES OF Mn/DOT. A. ACCEPTANCE, Mn/DOT accepts appointment ss Agent of the City/County and will act in accordance horowith. S. AUTHORIZATION. Mn/DOT will make the necessary roquests to the Fedora] Highway Adminian~ation for authorization of federal participation in the Project(s), end reimbureomonta therefor under the terms of this agreement. C. PAXMENTS. Mn/DOT will receive the flurde to be paid by the Federal Highway Administration for tho Project(s). 2. Aftar rovlew andapproval of thopayment roquest by Mn/DOT, Mn/DOT will reimburse the CilyiCounty from said thnde for tho oligibla federal share of each partial payment request. 3. Upon completlon of the Project(s), Mn/DOT will perform a final inspection. If tho Project is found to have boon completed in accordanco with tho plans and speci$catione, Mn/DOT will than promptly reloaso anyremaitting fiutds due the City/County for the Project(s). D. AUTHORITX. Mn/DOT may suspend unsatisfactory work, perform actions necessary to complete the Project(s) in a satisfactory mennar, and/or withhold federal hppl/www.datJUte.mn.w/mtnld/1¢,JfomWwnPkdap.dan 1/BN3 (MNDOT A~mmt 1Vo.. ~xxx~) Pte. s 5~ ~ and/or state-aid funds as may be appropriate, as provided in Minnesota State Aid Operations Rules 8$20.30p0. • E, INSPECTION. Mn/DOT, the Federal Highway Administration, or duly authorized reprosentatives will have the right to audit, evaluate and monitor the work performed under this agreement, and will have access to all books, mcords, and documents pertaining to the work harounder, for a minimum of six years. III. AUTHORIZED REPRESENTATNES. Each authorized representative will have rosponaibility to insure that all payments due to the other party are paid pursuant to the forms of this agreement. A. Tho City,ICounty authorized representative for the purposes of administration of this agreement is name, title, agenty ntune, ~freat address, city, MIJ SSxxx-xxxx, phonc xxx..A%~i.%xxK, or his successor. B. Mn/DOT's authorized representative for the purposes of administration of this agreement is Lymicne Rosliell, Minnesota Department ofTrsnsportation, Statc Aid For Local Trsnsportution, Mail Stop 500, St Paul, Mh1 55155, phone 651-282-(i479, or her successor. N. I.IABILTI'Y, Each party is responsible for its own acre and omissions and the tnsults thereof to the extent authorized by law and will not be responsible for the acUs and otniesione of any others and the results thereof. Mtt/UOT liability is govomed by the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736 and othar applicable law. V. ASSIGNMENT. Neither the City/County nor Mn/DOT will assign or transfer any rights or obligations undar this agreement without prior written approval of the other party. V I. AMENDMENTS. Any amendmonts/supplemenUs to this Agreement moat be in writing, and must be executed by the same parties who executed the original agreement, or their successors in offfce. VII. AGREEMENT EFFECTNE DATE. This agreement ie effective upon execution by the appropriate State offfciala pursuant to Minnesota Statutes Section 15C.05. VIII. CANCELLATION, A. Tl;is agreement may be canceled by the City/County or Mn/DOT at anytime, with or without cause, upon ninety (90) days written notice to the other party. Such termination will not remove any unfulfilled financial obligations of the City/County as eat forth in this Agreement. In the event of such a cancellation the City/County will be entitled to roimbursement for eligible expenses incurred for work satisfactorily performed on the Project to the date of cancellation. n LJ (MNDOT ApeameM No. vctxr) ~~1\ hltpl/www.dvt~we.mn.whulald/tlp~formahunpMdcp.dx 1/fl/03 Pye 6 J\ S. Tn the event the State does not obtain fltnding firom the Mitmesota Legislature or other fiutding source, or fltnding cannot be continued at a euf>3cient level to allow for tho processing of the federal aid reimb»*~+ent requests, the City/Cotuuy may continue the work with local funds only, until each timo u Mn/DOT ie able to process the federal aid reimbursement requests. r~ u http:/hvww.dutrdm.mn.WhuCe~ld/ftFYtbrm/~npladap.doo l/!t/03 p`4dDOT Aprcmnmt No. ~~ ~1 IN WITNESS WHEREOF, the pxrtice hnvc caused this Agreement to be duly cxecuted intending to be bound thercby. 1. CITY/COUNTY 2. DEPARTMENT OF TRANSPORTATION L`Ity/County ccrH[iee that the appropriate person(a) have executed the convect on behalFof the City/County oe By: By: Stets Aid For Local Tranaportx[lon Title: a ~ 3, COMMI95IONER OP ADMINISTRATION ba[e: As delegated to Mater[ale Managcmmt Division By. Date: By: 4. ATTORNEY GENF,RAL Aa to Form end execudon Title: '~ By L bate: ~ Date: City/County's 51ana[ure Acknawled~ement Thir irwtrument waa aclmowlydged 6ePore me lhia _____ __ day of thr end (title) (ne[[[e) the of (city/count (title) [notwy ecal) 20_a by (nwtw) NOTARY PUBLIC My Commleaton Br hap:/hvww,detotue.mn.ua/s[ateald/ftp/Ihrme/e.mpladcp.doc 1/8/03 (Mn/-OT Aa~emnent No. vccx~) PaaeB ~~,~ Ordinance No. D2-330 . PubllcAtion No. AN ORDINANCE AMENDING ORDINANCE N0.02-322 "GRANTING FRANCffiSE TO .IOE AOOLEY" TO INCLI7DE PRIVATE HANGAR LEASE AS PART OF SAID ORDINANCE WHEREAS, the Hutchinson City Council approved Ordinance No. 02-322 vn October 8, 2002, granting a franchise to Joc Dooley to construct a private hangar at the Hutchinson Municipal Airport; and, WHEREAS, pursuant to the Hutchinson City Charter, Chapter 10, every ordinance granting a franchise shall contain all terms and conditions of the franchise; and, WHEREAS, the attached lease agreement contains the forme and conditions that are required for a franchise, NOW, THEREFORE, BE TT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCFIINSON, THAT Ordinance No. 02-322 shall be amended to include the lease agreement between the City of Hutchinson and Joo Dooley outlining the rights and responsibilities ofeach . party and said lasso agreement ie made a part of the franchise awarded to Mr. Dooley. Adopted by the City Council this day of __ , 2002. Attest: Gary D. Plotz, City Administrator r Marlin Torgorson, Mayor ~0.) LEASE AGREEMENT BETWEEN CITY OF HUTCHINSON AND Thla agreement, made this ~dey of , ~, by and between the CITY OF HUTCHINSDN (the "City") end Joe Dooley (the "tenant"), la Tor the purpose of outlining the rights and reeponelbilltlee of the pertlea to this Agreement. The parties to this Agreement do agree as follows: 1. L • Subsequent to receipt of a frenchlae from the City of Hutchinson, the tenant leases from the City a private hanger lot, as deacdbed on a map located et the City Engineer's oTflca. The Ict le situated upon the Hutchlnaon Municipal Airport, Butler Field, an airport owned by the Clty. The lot la leased together wtth land and any Improvements that may have been placed on tt. The lot la described In an Attachment to and made a pert of thla Agreement. 2. Use of the elruort: The tenant has the privilege of using the pubic portbne of the airport In common with other usaro. Uae of the elrpvrt le under the rules and condltlone ee now exist or may be enacted In the future by the Clty, the State of Mlnneaate, or the United states government. Tha tenant la subJect to customary charges for ouch use ae may ba established from time to time by the Federal government, State t3ovemment, or the City. 3. T f hl • The term of this lease le 20 yeero, the maximum allowed by City charter, or le restricted to terms deacdbed In the franchlae granted to the tenant. The terms of this agreement begin the date on which this agreement has been signed and approved by the Clty Council. At the axplretlon of this lease, the tenant shall have the right oT flret refusal upon a new twenty-year lease at the price or rent Indicated In the City's rate schedule, contingent upon the Clty Council granting a franchise, and may Include the same terms end condttlvna of Ilke leases then existing. 4. lease aavmentlt The tenant agrees to pay to the Clty: An annual sum of $0.18 per square foot, la payable annually, as determined by the outside dimenelone of the building, to the nearest ono-foo[. Lesae payments era due annually before the end of the month of November. The City reaervea the right to negotiate or amend rates related to this lease once annually. The City's Airport Gommisalan shall recommend any revision of rates to the Ctty Council. Rate revlslone shall be reasonable and uniform ae compered with other fees end rents charged at the City's elrport. The City's Airport Commleelon shell give refs revlslone due regard to the value of the property leeeed, the Improvements used, end the expense to the City of the tenant's operations. Annual rate Increaeee shell not exceed flue percent (8`Yo), Rate revlslone are adopted by the Ctty Council annually. !i. Conatructlon of orlvate bulldlnas on leeeed orooertv: A) Any structure built upon leeeed property shall be constructed In compliance with applicable bullding codes. The bullding and any attachments and appurtenances thereto, other than ramps, parking areas, and driveways up to and asaoclated with the structure, must be located entirely upon the leased premlaee. Any bullding constructed shell be used for the storage of aircraft registered or leeeed to the tenant and related evletlan purpcaea. B) Uses of any bullding on leeeed property ere subJect to the same reshlctlona placed on City-owned hangaro. Any uses of the bullding, other than aircraft storage, shell 6e . described and approved by the Airport Advisory Commission end Ctty Council, In wdtlng. ~l J C) The tenant agrees that any bullding shell be constructed at na coat to the Clty: In the event the tenant has not completed construction of the bullding on the leased premleee within eighteen (1 B) months from the date of thle agreement, the Clty may terminals the lease without further obllgetlon to the tenant. ~) Prior to construGJon of any bullding located on leased property, the tenant shell fumlah to the Clty, for the Airport Advleory Commisalon's review and approval, the plena for the bullding, and provlde the eetlmated coat of completing the bullding. The tenant shall provlde the Clty with a letter oT credit, bond or other security with a surety satisfactory to the City cvnditloned upon the commencement, completion of end payment for the conetructlon of the bullding; and egalnat loss a.r damage by reason of mechenlca Ilan. The Alrporf Advleory Commieelan may specify the acceptable type of surety. p) Durlnq construction oT the bullding, the tenant and/or tenant's contractor shall provlde e cerflflcate of Insurence ehowing Ilablllty Ilmite of et least $1 million end Hama the Clty ae an addltlonal Insured. The Clty must approve Insurance coverage before construction beglna. The tenant and/or tenant's contractor shell protect the Clty from liability to parsons or property for damapea arising out of the conatructlon or customary use of the bullding prior to obtaining an occtipency pennR from the Clty. F) The tenant shell obtain the necesaery regulatory euthodty end permits from the Clty of Hutchinson. All constructlan shall be In a good and workmanlike manner and shall be In conformity with bullding codes, ordinances, and other repuletiona applicable to the Clty and Hutchinson MunlGpel Airport. O) Tenente shall ensure aircraft storage feGlltlee conform to deelgn standards described by the Airport Advleory Commisalon, Clty Planning Commlealvn and/or the Clty CounGl. . These design etendards may Include color, style, size, signs and plecerda, and other aesthetic requlrementa. Construction end slgnHlcant Improvements may not begin before receiving written authartty from the Alrparf Advisory Commlaslon. H) Tenenta shall pay the entlre coat of such construGlon, end shell pay the entlre coat of utility eervlcea and other required bullding systems. The tenant shall pay all elte Improvement coats, Including but not limited to, grading, gravel, bituminous, concrete, utility Inatallationa, and any other Improvements required on the leased property. 8. anent Tenants, et their own coat and expense, shell take good care of the leased property and any bulldinge or structures placed thereon. Tenants shell keep end maintain the property In good order and repair and In a Geen and neat condition. Tenants may not store any property outside the bullding, other than property commonly stored outdoors, Including but not limited to refuse contalnera, liquid petrdeum tanks, etc. Tenant shall not permit any waste or nuleence on the leased property nor permtt anything an the leased property to Interfere with the rlghte of other tenants of the Clty or ueere of the elrparf. In the event the property la not properly maintained, the City may, after notifying the tenant, cause the property to be maintained. The costa of malntanance and an edminlatratlve fee will be billed to the tenant and become their responalblllty. Unpaid blllinge may be certlfled to property taxes. Tha cost Tor customary maintenance routinely performed by the Clty, related to areas effecting the value or use of leased properties ere Included In the annual lease coats charged far the property, InGuding snow removal, grounds malntanance end maintenance of apron erase. LJ The Clty performs snow removal throughout the City on a priority heals. The City of Flutchineon reaervee the dpht tv perform snow removal functbns In whatever manner It deems necessary. The City Intends to provide aervlce up to a reascnable and safe distance from the tenant's structure. In any case, snow removal In front of buildings Is the tenant's responelblllty. Tha Clty ie net required to perform any snow removal function on leased property, but may plow snow on or adJacent to leased properties to expedite other snow removal operations at the airport. Mowing end weed control Immediately edJecent to the tenant's structure are the tenant's reaponalblllty. The City Intends to provide sarvbe up to a reasonable end safe dlatance from the tenant's structuro. The Clty may mow yr perform weed control on or edJacent to leased propertlea to expedite other melntenance aperetlone. The City shall establlah the standards by which ramp areas and other paved surfaces ere maintained. The City intends to provlde aervlce up to a reasonable and safe dlatance from the tenant's atructura. In any case, the tanent la reaponslble Tor meintalning ramp areas and other paved surfaces Immediately adJ~cent to the tenant's structure. 7. a A) In addition to other dtargea Identified In this agreement, the tenant shall pay any taxes, asaesamente, Ilcenaes, Tees, or other charges that may be levied or assessed upon the tenant's property yr building or any activity of the tanent Should It be determined that the Interest oT the tenant In thla Agreement le taxable, and should any tax be levied, the tenant shall pay such tax. Upon request by the City, the tenant shell provide prcof of such payment. B) The tenant shall eateblleh their own accounts for utllitlee, and pay all retee and charges far any utility used or consumed In connection with or In the leased property during the term of thin Agreement. Upon request 6y the Clty, the tenant shell provlde proof of such payment. C) In the event the tenant falls to pay the lease payments, taxes, aaseeementa, fees, or other charges due, the Clty shall notify the tenant of the default. IT the tenant falls to cure such default, the Clty shall have the right to terminate thla lease In eccordanae with section ®of this Agreement. B. Termination nrovl~lona; A) At the terminatlon of this lease the tenant hoe the privilege of removing all buildings and propertlea placed upon the property. The tenant shall obtain all required permRe. The tenant ohell have a pesos of ninety-days (90 days) from the terminetlon date to remove property. In the event the tenant cannot complete the removal within BO days, the Clty may grant an extenalon of tlme, no longer than six months, if the tenant aan demonstrate the reeaona for failure to remove property within the ninety~ay (90 day) perlod are beyond the control of the tenant. If the tenant dose not remove the property within the perlod granted 6y the City, the Clty may retain ownership of the building end property for any municipal purpose. B) If the leased premlaee becomes deserted, abandoned or vacated, the Clty may terminate the lease. If the tenant's Interest In the properly Is taken by process of law, the City may terminate the lease. If the 6ulldings ar propertlea on the premlaee are destroyed, the City or tenant shell have the right to terminate this agreement upon giving written notice, with response, to the other party. c~ ~~~ C) Should the tenant default in the performance of any tonne, conditlone ar covenants of this Agreement not othennlee apeclfled, and should the default continue far a period of more than thirty (30) days after the Cky serves the tenant with written notloe, the Clty may terminate the lease. Serving the tenant with written notice Includes reaeonabie attempts by the City to contact the tenant, and may Include use of certtfled mall with return receipt end/or personal service. This may ba done with or without tenninetinq this Agreement and without preJudlce to any other remedy far lease payments or breach of covenant. In any ouch event the City may terminate thle Agreement by giving written notice of the tennlnetlon. The rlghte end remedies given to the City ere, and shall be deemed to be, cumulative, and the exercise of one shall not be deemed to be en eleotlon exduding the exerdee by the City et any other or dltterent time of a different or Inconsistent remedy. D) Should the leased property be dedared condemned, either because the airport le closed to the public, or the property Is needed for another municipal purpcee, the Gity shell reimburse the tenant for all lease payments received from time the lease was signed until the property la vacated. The Clty shall provide the tenant with ninety lays (90 deye) notice of such action. The tenant shall have a period of ninety-days (BO days) from the terminetlon date to remove property. In the event the tenant cannot complete the removal within 90 days, the Clty may grant an extenalan of lima, no longer than six months, U the tenant can demonetrete the reasons for failure to remove property are beyond the control of the tenant. B. Lieblllty nrovlalons: A) The tenant sprees tc Indemnify and hold harmless the Clty Tor lose of or damage to . property or InJury to persona eccun Ing on or about the above described premleee end the City shell not be liable to any extent for, nor will the tenant make any claim agelnet the Glty for or on account of any InJury, lose or damage resulting from the tenant's property or use thereof. B) The tenant shall abteln and keep current a liability Insurance polk:y with the City ae a named addltlonel Insured end shall be In a form acceptable tc the City. C) The tenant, while engaged In the performance of any function related to thle Agreement, agrees to Indemnify, save and hold harrnleee, end defend the City and all Its agents and employees from any and all claims, demands, ectlone or ceueee of action of whatever nature or character arising out of or by reason of the execution ar the performance of the services provided In accordance with this agreement. D) The tenant shall meet, and provide upon request veriflcatlon of, all Ilcenaure requirements of the GHy of Hutahlnaon, State of Minnesota and/or the United States Government to legally comply with this agreement. 10. IranefeQlnr,. sublet#Ing, :elllnp; The tenant shall not transfer, sublet or sell any Interest In this agreement or In the Improvements located on the property without flret obtelnlnq the written consent of the Clty'a Airport Advisory Commissbn, which consent shell not 6e unreasonably withheld. Failure to obtain written consent shell be eufflclent grounds for terminating this agreement withcut obllgatlon oT the Clty to the tenant. 11. Amendments: Thla agreement shall not be amended except by written document signed by all parties to this agreement. • ~o~~~ 12. Diecrlmination orovlslon: The tenant, In the use of the Hutchinson MunlGpel Airport, shall . not dlacriminete or permit dlacriminetbn agalnrit any person or group of persona on the grounds of race, color, or national origin or In any manner prohibited by Part 21 of the Regulations of the pfflce of the United States Secretary of Trensportatlon, and the tenant further agrees to comply with any requirement made to enforce such regulation which may be demanded of the Clty by the United States Oovemment under authority of said Part 21. 13. ^ • The tenant shell abide by and confonn with all laws, rules, end regulatlona, Including future amendments thereto, controlling or In any manner affecting the tenant ralatlve to the use or occupancy of the tenant. 14. ter a u It ie the Intent of this Agreement that all disputes and matters In question relating to this Agreement ar the breach thereof be resolved using generally accepted eltematlve dispute resolution procedures. The Clty reserves the right to pursue satlafectlon for the tenrinYe nonpayment oT Identlfled rates and charges by whatever means are deemed appropriate by the City. 13. Notices: All notlcae under this agreement shell be sent to the following addresses: If to the Clty: City of Hutchinson Airport Manager Hutchinson Municipal Airport-Butler Field 111 Hassan St 3E Hutchinson, MN 65350 If to the tenant: Cl_TY OF HUTCHINSON: Dated: By: Merlin Torgersan, Mayor Attest: _ Gary D. Plotz, Clty Administrator TENANT: Dated: By: Joe Dc Tenant (~ L~~ _ Office of the City Atto C~ m M,~,o s~ se Hulchlnp0. MN 33330-1322 320.387-3131/F~x ]]0.234.1240 TO: Mayor & City Council FROM: Marc A. Sebora, City Attorney DATE: January 9, 2003 SUBJECT: Open Meeting Law At the last City Council meeting you asked me to provide you with additional information with regard to which groups are hound by tho Opon Meeting Law. Rather than reinvent tho wheel, I am enclosing a page from a research memo firom the League of Minnesota Cifies from August 2000, entitled "Meetings of City Councils". As you can soo, the Open Niceting Law appears to apply to any level of a governing body, including its committees and subcommittees. Should you have further questions concerning this, please contact me, PrIn~W nn nrycl.d puper- ~(~~ i To efPord the public an opporttmity to present iu viowa W the public ~]'• a..r.nm-s-•N.ao. The open Meting law also contains soma apocil-c na$ce end zeooid- '~'~®~-jrd t~nv-a. • kce . which are dlactteeed in detail In leper eecxione of aperw caac~s• Pmg r~r this docent A. Groups to which the law applies -tr~suR. s ntaor,..sa t ~p open pppe~g ]nw npplles to all gowetnhag bodies of eqy aoLa>l diauicr, rreorgenlzed territory, vounry, city, wwa or odtar public body, and any oomntittee, sub-crnnmitme, board., depattrrxvit, or conm>tasion thereof. Thus, the law would appear to apply to meeunge of all city councils, pLtaning commissions, advisory boards, fireCtghua relief associativna, oovnomic dawalopument euthoritiea, end houslpg redevelopmbnt suthorhiea, among othetx B. What is a meetin~7 There is m statutory d~lnldon of the term "mccting" for dzo purpose of • the open meeting law- Generally, ameetrag is a getltering of oPPlciele to discuss, decide, or receive information on matmrs over which they havc uttbcrcity. wr"w.r..~m-~ei•~a Bectutx the temt "mating" has not boon clearly dGfined, the iaatu of ~~,r.,,. °"a'°~ whether or not a "r~paetiwig" Les heart bald must be decided on a case-by- caaa basis. Some exetx~ples of oases are discussed in flnthdr detail in, n kter eecdon of this trtemto. C. Gatherln~s to which the law applies °r•w'+" ~ r"~.~'"'""'°""~ The open trreattng law applies to any gathering of a quort~ or atom of w,,,+dN.. asa, JJiN.~7.9d ns a offlolxls whero tlw membert discuss, decide, or receive adw. vat P~ infomution aB a group on Issues rrlating m the official business of the public body. ate s~ s uzvt, ".ra. r: A "quonmi ie a majority of the members of a statutory city oouncdl. A aew.sat i u6.u tst ~~~, of the qualified members of any board or commission also constitutes a quorum Horne rule charter aitiea may have additional xtiquuennenrx for achieving a yuorum In their ckutrrora. . m..~ms. er act ConaaW 16 ~ ~~ Ttnta this open xneetinQ law would apply ro any of the following types of 8a~ • Regular and special medfapa. • Publ[c luat~a_ ~e~er. l mJ••, ts, vn, • Lxecadve ataalona. 'Tbe attorney gecuernl found that au executive ~' ~~ t eeeeion oP a dty coundl that pmhth{ted aaaademoe of the public until nr. w.r,ntn-o- •a=..... after the dlecuaaion and deliberations of the oouaoil wea a violatiam ~"'~'~y"""~ of tho opem tacdng hw. • ~Vor7[ aaaalaru. • Rstraraa. C, J '~dIIJ~ ~~i~ r,u . i 1. i , •~ .. ~,~ 1~ 1.1 a ~(~~ ~~. • CITY OF HUTCHIN84N, MINNESOTA PRE-SALE REPORT JANUARY 14, 2002 Proposed Issue: $29,93.5,00D Public Utility Revenue Honds, Series 2003H purppae; T'he Bonds are being issued pursuant to Minnesota Statutes, Chapters 453 and 475, to acquire land and construct improvements related to the Municipal Electric and Natural Gas Systems of the City operated by the Hutchinson Utilities Commission (the "HUC"). llr5crlptlvn: 1'hc HUC is seeking to borrow funds to acquire land and fund improvements related to the construction of a 89 mile natural gas pipeline. This pipeline would tap into a refined natural gas line operated by Northern Horder Pipeline. That pipeline currently extends from Calgary, Alberta, Canada to Chicago, illinais. The Hutchinson connection would be made near Trimunt m Marvin County. The City has received natural gas from Northern Natural Gas since 1960. The contract with Northern Natural Oas expires October 31, 2003. This source will no[ be able to meet the pressure requirements necessary to permit efficient operation of the electric generating turbines and will not meet the projected volutne requirements For the City. The additional charges proje[acd by Nurthcrn Natural Gas to meet the Clty gas delivery needs would have increased to about $4,700,000 annually. The annual projected deb[ service coats for the gas pipehnc is projected at $2,400,000. This debt service cost will replace the current $2,4170,000 that the HUC will pay in 2003 to Northern Natura] Oas. Term/Call Feature: 22 years: callable In year 2013 for 2014 and later maturities Funding Sources: The Bonds are not general obligations of the City but are payable solely from the net revenues of the Municipal Electric and Natural Oas Systctns of the City operated by the HiIC. The Bonds are being issued on a parity with the City's outstanding Public Utility Kevenue Refltnding Honds, Series 20(11 B. Prepared by Ehlers & Assrx:iates, Inc. . _.. -- - ..- ---... -. - °~ ~ a) Discussion Issues: Several items of special note related to this issue include the following: Ehlers reconurtend the City buy insurance for [his issue. An insured issue will he rated "Asa" by Moody's Investors Servict and/or "AAA" by Standard & Poor's. The estimated cost of the premium and the associated ralin>t fees should be offset by the lower inttrest rates the City will receive by offering this issue "Aaa" rated and insured. 2. In order to be able to market [he bonds and achieve competitive rates i[ will be necessary to commit to establishing and maintaining energy rates sufficient to produce net revenues at ]3D96 of annual debt service nn all outstanding system bonds. In addition, the City agrees that i[ will not issue additional parity bonds for the utility unless this coverage can he accomplished. 3. Contracts for the most significant project costs, manufactured pipe and installation have been received and arc under estimates. 4. We will examine purchasing insurance to replace [he I)eht Reserve, possibly reducing the issue by 52,400,000. • Schedule: Pre-Sole Review: Distribute Official Statement: Insurance Company Discussion: Moody's Investors Service Rand Sale Estimated Closing Date: January 14, 2003 Week of January 20, 2003 Week of ]snooty 20, 2003 February 5, 2003 Visit to Hutchinson February 11, 2003 March 11, 2003 Attechment9: Sources and Uses of Funds Proposed Debt Service Schedule Revenue Bond and Bond Royer Indicts Resolution authorizing Ehlers to proceed with bond sale Prepared 6y Ehlers & Associates, Inc. (0.~ . );hlers Contacts: Financial Advisors: Stove Apfelbacher (631.697.8310) Jim Prosser (651.697.83D3) Bond Analysts: Sandy Ludford (631.697.8332) Hood Sale Coordinator Connie Kuck (651.697.8527) • Prepared by Ehlers & Associates, Inc. qC~) Hutchlnaon Utlllty $29,855,000 Public Utplty Revenue Bands, Serias Merch 1, 2003 20 Year Term - Wlth Insurance SOURCES & U8E8 C.t.d 03/01r2003 Delivered 03l01l2D0~ BDURCEB OF FUNDS PerAmounl of ~ond. ......................... ............................................ 526,666,D00.00 Tnn.hle from Prlar le~ue OSR Fund. ............................................ 631,000.00 TOTAL SDURCE6 .......................................................................... S3D,166,000.00 U8E8 OF FUN08 Total Underwllere Dhcounl (1,100°G1 ............................... ............. 328,505.00 Co.l. ve Inuence ................ ~.............................................. ............. 7D.000.00 Orvn Sand Inwnnve PremWm (55.0 bp) ......................... ............. 278.297.2D Pepv.R to Pebl Servke Reuenro Fund (DSRF) .................. ............. 2,778,768.50 Depa.R b GpH.llxed Inhml (CIF) Fund .......................... ............. 677,706.17 Depo.ll to Pm}ecl Conrtuc[lon Fund ................................ ............. 28,060,676.00 Rvundlrp Amounl ............................................................... ............. 2.761.19 TOTAL USES ............................................................................. 530.188.000.00 C~ EbMrs d Aaaaddes. Inc. LeeWre In PubllC Flnerx:a SIrICa 16,76 K N.I 20 Mel Yi ins Wrop- 31N0lF PURPOSE 1/6r1003 4:S5 PM qc~~ Hutchinaon Utlllty S29,BS3,000 PubllD Utlllty Revenue Bonds, SerYes March 1, 2003 20 Yaar Terra - Wlth Insurance DEBT SERVIGE 8CHeDUL[ Du. PrlndpN Coupm Inlalaal T9[elP*I FIBCALTDT,4L 3/0t720D3 - - - - 12/01/2003 - - 980,568.63 9BO,tl69.63 990.6BD.B3 6701/2D04 - - 880,378.77 880.779.75 - 12/01/2004 - - 660,37976 e80,379.76 1,320,768.60 8/01/2003 - - 880,378.75 880,378.75 - 72/01/lpD6 - 6e0.379.76 880,370,76 1,320,77D.70 6/01/2008 - - 880,378.76 e60,378.76 - 12/01I2008 1,025,000.00 2.200% 680,37D.76 1,806,37 76 2,MS,7SB.60 8/01/2007 - B4D,104.76 64D,1D4.76 12/01/100Y 1,060,000.00 2.6BD% 648,104.7e 1,e99,1D/.76 2,346,20D.60 6I01/2DOB - - 83S.SSB.76 635.56B.7S - 1y01/2008 1,075,000.00 2.880% 836,669.76 1,710,66D.76 2,346,11D.60 6/01!1008 - - 618,642.26 61B,tl42.26 - 12/017200D 1,110.000.00 3.360% 61D,642.26 1,72D,542.26 2,340,064.60 6/01/2010 - - 800.848.76 600,B4B.7e - 12/01/70f0 1,145,000,00 3.67D% 600,949.76 1,746,94976 7.346,69D.60 6/01/2011 - 679,D39.00 679,D3B.00 - 12/01l2011 1,190,000.00 3850% 670,939.00 1,7e9,939.00 2,340,878.00 8/01/2012 - 667,031.60 667,031,60 - 12/01/2012 1,236,000.00 3980% 657.031.60 1,792,031.60 2,349,OB3.OD 8/0 V2013 - - 632,456.00 632,466.00 120112013 1.286.000.00 4.120% 532 ~S5.D0 1,e17,466.D0 2,349p10.D0 8/01/2014 - - BOG,D84~00 607,D&L00 - 12/01/2014 1,336,000.00 4,25D% eD6Ae4.DD 1,640,98A.00 2,34B,DBB.00 8101 !1015 - 477.815.76 477,61927 - 12J01/201e 1,396,000.00 4,400% 477,61e.26 1,672,016.26 2,360,230,50 B101/2U16 - 446,825.75 448.82S.2S - 12/0172010 1,466,000.00 4.620% ~ 446,926.26 1,001,926.26 2,348,860.60 6lD1/2017 - - 414,D42.25 414.042.23 - 12/01/2017 1.620,000,00 4.62D% 414,047.26 1 Y34,042,76 7,348,0&1,50 BrDt/2018 - - 378,830.25 776,93025 - 1T/0112018 1,690,000.OQ 4 720% 378,030.76 1,9BBA30.26 2,347,8BD.S0 6/01RD1B - - 341,406.25 341,406.26 - 72/01/7010 1,666,00000 4820% 341A08,26 2,008,408.26 2,04L812.90 8/01!2020 - ~ 301,279.76 301,279.76 - 12I01/2020 1.743,000.00 4.910% 301,278.73 2.046,279.73 2,347,eeB.ea 6!01/2021 - 26e,440.00 268,440.00 - 12101f2D21 1,030,000.00 e.DOD1c 258,44000 2,D66,440.00 2,34e.ee0.00 BrovzD22 - 212,o9D.DD 21z,eDD.oo 12!01/2022 1,826,OOD.00 6,08D% 212,880.00 2,137.690.00 2,360,360.00 e101r2077 - 183,987.60 183,D87.60 - 12/01/2023 2,020,000.00 6.120% 1e3,Be7.60 2,i63,9e7.e0 2,347,976.00 8ID1/2024 - - 112,27550 112,27S.S0 - 12/01l2024 2,125,000.DO e.140% 117775.50 2.237,276.60 2.349,651.OD 8/01/2025 - 67,883.00 67,883.00 - 12J01/2025 2.235.000.00 6.180% 67,883.00 2.282,883.00 2.350.328.00 Tolsl 79,933.000,00 - 20,644,4 x0.13 60,698,480.13 - Ehl.n 6 AnoClaba. Inc FiN -HUTCH/NSDNUT!!_lry 9P-Ser 03126, oeOK Naf 20 Mu Yr Ins Wn)t S/NDLE PUr7PO5E L.adan N Pubflo FinanCe alms 7963 1/6¢pD9 4;66 PM 9c0.~ M~M~N'. ~I ~IVI YAi~Y r ..~_.._._. _~.. ~._._ - ~ _ ----~v -~ ,1 ` ;;i I :~ ~ ;' ~ P yy : ~~~ ~ 1 ~ : !~7 ~,, ~`K :~ Ott'' q ~, t ~~ ' ~ ~' f ' '` r ; Z~ ~ -•~• ,r ~ ,, r 1~ ~t~ ~'t a "7r' ._ r '~- :. ~S~ _ :~ ~. ~ _ . > i r r_ ~ ~ ~ i . i +~ .. _ I. ~ ,, ' ' t Y .~ . ~- } . 'C N 0. y ~ Y: f r _ ~ ~ i~ - -G i4 ~, 4 ''U 14 ,. / ywq, 3 i s r - L YJ - ,~ - ~ "t .~ . k k :r y ~ { M ` ` . ' ~ d' ~4~~L .~ ~ ~ ~'.E -. 1. .~ _ ~ ~ _ jSi. j 2 4 ~, y i ~ ~ trC ~ ~ ~ - F F I ~ ~~ _' y { l_, r ~ ~ p, .. ti 1 J V . M *w 2 ~ ' ~ ~~ ~ 11' . - 1 ~ { t ran , ..,- ~, ,~ r 7 - z Y ~y~ ~~t ` :~;. fir. ~ ., y 2 l ~4^ yf Tr 1 µ ~ 4+ f 1 ~ !, ' ~ ~t~ NY ~ k.~ ~~.. e. ~+~'y ~~y1Y~\y ~ImM ~' ~~ ~~~ ~ I ~f ^ ~I ~'',, W W7U r~^' ~of.r; Council Member Revolu[ion No. 12107' inooduccd the following rosolution and moved its adoption: RcaoluNon Providing [or the Sak oP $29,955,1700 Publik Utility Revenue Bonds, Series 20038 A. WHEREAS, the City Council of the Clty of Hutchinson, Minnesota, has heretofore determined that it is necessary and expedient to Issue the City's 529,955,D00 Public Utility Revenue Hoods, Series 20036 (the "Bonds"), to acyuirc lnnd and construct Imprnvenxttts rdnted to the Municipal Elactrlc and Natural Gas Systems of tha City operated by the Hl1C; and B. WHEREAS, the Cily has retained Ehlers & Associates, Inc., in Roseville, Minnuota ("Ehlers"), aS its independent t7nancial advisor for the Bonds and is therefore authorixed to solicit proposals in accordance with Minnesota Statutu, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the Clty Council of Hutchinson, Minnesota, as follows: I . u 'i f .The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. ~ 'Proposal Ooenine. The City Council shnll meet at 530 P.M. on February 11, 2003, For the propose of considering sealed proposals for and awarAing the salt of the Hnnds. • 3. to In connection with said salt, the officers or employees of the City and the HUC arc hereby authorized to cooperate with 8hlers and participate in the preparation of an oFiicinl statement for the Bonds anA to execute and deliver it on behulF of the City upon Its cnnapletion. The motion far the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote behtg taken thereon, the following Cauncll Members vied in Favor therenl'= and the following voted a~ninet the name; Whereupon said resolution wan declared duly passed and adopted. Doled [his 14th day of January, 2003, City Adminiatralor N:V.11nnwMeWuICNnY~m~nlxumt2lM)9B32'/Y71n),i)yuch(Puhlk Ulll arv 6andg)1PfeSule.w7d 9~~.) Resolution No. 12101 . A RESOLUTION AUTHLORI7.ING THE ACQUISITION OF PROPERTY FOR THE PURPOSE OF CONSTRUCTING A NATURAL GAS PIPELINE FRAM TRIMONT, MINNESOTA TO HUTCHiNSON, MINNESOTA WHEREAS, the City Council has heretofore determined that the City of Hutchinson should construct a natural gas pipeline fYom Trimont, Minnesota to Hutchinson, Minnesota; THEREFORE, BE iT RESOLVED BY THE CITY COUNCIL OF THE CTI'Y OF HUTCHINSON THAT: Acquisition by the City of the following described property is necessary for the purpose of constructing above-described natural gas pipeline: See attached "Exhibit A" The City Attorney is authorized and directed on behalf of the City to acquire tbo real estate above described by the exercise of the power of eminent domain pursuant to Minnesota Statutes, Chapter 117, and is specifically authorized to notify the owners of intent to take possession pursuant to Minnesota 5tatutos, Section 117.042. The City Attorney is fltriher authorized to take all actions necessary and desirable to carry out the purposes of this resolution. Adopted by the City Council this 15a' day of January 2003. ATTEST: Marlin Torgerson Mayor LJ Gary D. Plotz City Administrator ~ Lb~ I I ~ ~ G. ' ~ KS ~'r ...~ ~ U, +~ Kr J ~ ~~ Y T'V .^~ f C ¢~ 1 ~ ~ " ~ K^"a '~ 1 I i L , . ', . ~ ~ ~' ~ ~ ~ ~Y J~ x ~.... .... - i Cm C { ~ , ~' _ ~ . .. 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I 1 1 ^ 6 7 u"7 F C:. ~ ~ R. ~~ uM m ~ `A 1, 11 _.. .. _.. ~F. 1 ka G1 pJ l~ -~ ro M19 Yla py 1 ~. ~ _i 1 @1 Cy. ~, u9 ".: ~i ill ~ i"s n" t I~ ~ f~" i G -. . Q m ~ ~ [21 7muuy 2, 2003 To: Honorable Meypr and City Council Frvm: John Olson, Anat. Public Works Dir. CC: John Rodebarg, Dlr. of Engr/Pub Wits Ken Merrill, Flnartca Director SubJect: VehlcleRaplecemenu-2003 City of Hutchinson Engineering/Public Works Maintenance Operations 140D Adarna St SE Hutchinson, MN 55350 Phone (320) 2341{219 Fax (320) 234-6971 Understanding we will likely be affected 6y efforts to solve the Stete'e deficit, Central 6uaQa staff priorhized ^ll budgeted vehicle replacement pwchasea for 2003. 1 S replacement purchases warn included in the 2003 6ud~et. Prlorltlzhtg roplecement pwchaeee of vehicles wero based on the fplipwin~ questions: . 1. TB vehicle/equlpment used in critical Police or Fhro Dept. operatione7 2. Is vehicle/equipment used !n emergency or cesmtiel maintenance operatlortn (that support public herhh, safety or protect prvperty)7 3. Dow deferring the vehicle's roplecement have n nigniflcent effect on operations or flmctlons7 4. Aro the effects of deferring rcplecement acceptable raQardlay aperatlone or potential maintenmce costs? 4 vehicles wero categorized o9 high priorities (Priorities 1 and 2): Two (2 ea.) Police Squad cars: $ 42,712 Heavy Truck, w/ snow equipment and pavement moist. equipment: 5156.094 Total Funded by Central Clara~e: 5198,806 Vac-All sweeper/cntoh basin cleaner, for storm water system melntenence: a]~9.49D Total Funded by Storm Water Utlllty $159,490 To assure the option to reduce 2003 cash outlay for those vehicles, the Finance Director will prepare a Declaration of Official Intent that allows the Ciry to finance these purchases using a Capital Equipment Note. If revenue reductions make borrowing necessary, the Capital Equipment Note is the bast way to finance these purchases. J ~C~) ~ CITY DF HUTCHINSDN MEMO Finance Department January 10, 2003 TOc MAYOR & CITY COUNCIL FROM ItgN MSRRILL, FINANCS DIRSCTOR 9UHJSCTi TAX INCRBNISNT FINANCINQ DI6TRICT WORKBFIOP If the ®chedule of all City Council members permits, T would request a Tax Increment Financing Work®hop on Tuesday, January 28, 2003 at 4 p.m.. We would review th® history of each district, current status of each di®trict, and how a district ie closed. Council members may have specific questions they would also want answered and, if poeslble, can get those tc me in advance to be sure they will be covered. x~ loot\cair~u.r+n L J Q ~d~