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cp02-25-2003 cAGENDA REGGULAR MEETING - HUTCIIINSON CITY CQUNCIL TUESDAY, FEBRUARY 25, 2003 1. ~r~j.J.r ~Q Q~I1ER - 5:30 P.M. 2. INVQCATiQN - Rvv. Oreg Nelson, Bethlahem United Methodist Church 3. PLEDGT QF ALLEGLANCE 4. UTES (a) REGULAR MEETING OF FEBRUARY 11, 2003 Action -Motion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PIONEERLAND LIBRARY SYSTEM BOARD MINCTfES FROM DECEMBER 19, 2002 2. FIltE DEPARTMENT MONTHLY REPORT FOR 7ANUARY 2003 3. HiTTCHINSON AREA HEALTH CARE BOARD MTNiTTBS FROM JANUARY 21, 2003 4. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORTTY BOARD MIlVilTES FROM JANUARY 21, 2003 5. CITY OF I~iTI'CHINSON FINANCIAL REPORT FOR JANUARY 2003 6. CITY OF IIiJTCHINSON INVESTMENT REPORT FOR 7ANUARY 2003 (b) RESQLUTIONS AND QRDINANCES 1. RESOLUTION NO. 12125 -RESOLUTION FOR PURCHASE 2. RESOLUTION NO. 12126 -RESOLUTION ACCEPTING PLEDGED SECURITIES FROM CTI7ZEN5 BANK & TRUST (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF PRELINIIIQARY PLAT AND REZONING SUBMITTED BY HT T'TCHINSON LAND FIOLDINGS ~SHIMEK PROPERTY) W CATION ADOPT STAFF RECOMMENDATION AND AVORABLE RECOMIVIE ( RESOLUTION NO. 12121 AND WAIVE F1RST READING AND SET S$COND READING AND ADOPTION OF ORDINANCE N0.02-333 FOR MARCII 11, 2003) 2. CONSIDERATION OF CONDITIONAL USE PERMIT REpUESTED BY MENARDS TO COSNTRUCT A FENCE 14 FEET IN HEIGIIT AND ALLOW FOR OUTDOOR STORAGE AND DISPLY AREA LOCATED AT 1525 MONTREAL STREET SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12122) 3. CONSIDERATION OF CONDITIONAL USE PERMIT RE~UESTED BY HUTCHINSON UTILITIES COMMISSION TO CONSTRUC A 115kv POWER LINE CITY COUNCIL AGENDA -FEBRUARY 25, 2003 LCOATED IN THE Il DLSTRTCT ALONG CITY LIMITS IN SECTION S WITH STAFF RECOMMENDATTON AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12123} 4. CONSIDERATION OF FINAL PLAT TO BE KNOWN AS STEARNS WOODS LOCATEb WEST OF HONEY TREE ROAD SUBMITTED BY ROGER AND RACHEL STEARNS WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12124) 5. CONSIDERATION OF ORDINANCE N0.03-335 - AN ORDINANCE AMENDING SECTTON 8.18.2, SUBD. 2 OF THE HUTCHINSON CITY CODE TO CHANGE LANGUAGE REGARDING THE FLOOD PLAIN MAPS (WAIVE FIItST READING AND SET SECOND READING ANb ADOPTION FOR MARCH 11, 2003) ti. CONSIDERATION OF ORDINANCE N0.03-336 - AN ORDINANCE AMENDING SECTION 12.40 ADDING SUBD. 5.5 OF THE HUTCHINSON CITY CODE TO ADD LANGUAGE 'RE~QUIRING BOULEVARD TREE PLANTING IN NEW SUBDIVISIONS (WAIVE FIRST READING ANb SET SECOND READING AND ADOPTION FOR MARCH 11, 2003) (d) CONSIDERATION FOR APPROVAL OF VARIOUS CITY POLICY UPDATES/AMENDMENTS (e) CONSIDERATTON FOR APPROVAL OF DALE STREET AND 2N° AVENUE 5W IMPROVEMENTS, LETTING NO. 1, PROJECT N0.03-01 -ORDERING REPORT ON IMPROVEMENT AND RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT • (~ CONSIDERATION FOR APPROVAL OF 2003 PAVING IMPROVEMENTS, LETTING NO. 4, PROJECT NO. 03-05 THROUGH 03-11 -APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTTSEMENT FOR BIDS Action -Motion to approve consent agenda 6. PUBL~~RING$ - NQNE 7. C sT9 AND (a) CONSIDERATION OF SUPPORTING GREEN LEAF STATE PARK APPLICATION Action -Motion to reject, Motion to approve 8. ~y~sHEn BUSINI~.SS (a) SUMMARY OF CLOSED MEETING PROCEEDINGS FOR CITY ADMINISTRATOR PERFORMANCE APPRAISAL Action - (b) CONSIDERATTON YEARLY FRANCHLSE FILING FEE FOR CITIZENS BANK Action - 9. ~y BUSIIVES9 . (a) COI~IDERATiON OF CONDITIONAL USE PERMIT VIOLATTON LOCATEb AT 1150 _ 14 AVENUE NW, SCOTT AND 7UDY PLOWMAN ACCESSORY BUILDING 2 CITY COUNCIL AGENDA -FEBRUARY 25, 2003 Action - • (b) CONSIDERATION FOR APPROVAL OF RESOLUTION SUPPORTING COUNTY MATERIAL RECOVERY FACILI'T'Y PURSUANT TO MCLEOD COUNTY SOLID WASTE PLAN Action - Motion to reject -Motion to approve (c) CONSIDERATION FOR APPROVAL OP SETTING DOWNTOWNREVTI'ALTZATION PLAN REVIEW FOR MARCH 4, 2003, AT 4:00 P.M. Action - Motion to reject -Motion to approve (d) CONSIDERATION OF SETTING BOARD OF EQUALIZATION MEETING FOR MAY 8, 2003 AT 4:30 P.M. Action -Motion to reject -Motion to approve ] 0. MISCTIrLANEQUS (a) COMMUNICATIONS 11. CLAIMS~.~p~ROPRIATION9 AND CONTRACT PAYMENTS (a) VERIF7EI] CLAIMS A Action -- Motion to approve and authorize payment of Vorifiod Clairns A from appropriate funds 12. ADJOURN r~ MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 11, 2003 I. CALL ayor arm orggereon c a t e meeting to order. Members present wero Bill Arndt, Tim Haugen, Duane Hoversten and Kay Peterson. Others prosent were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Rvdeberg, Director of Engineering/Public Works. 2. CATION -Due to the absence of Rev. Grcg Nelson, Bethlehem United Methodist urc o invocation was dispensed. 3. PLEDGE QF ALIr,EGIANCE 4. ~'ES (a) REGULAR MEETING OF 7ANUARY 28, 2003 (b) BII7 OPENING MINU'I'E5 FROM JANUARY 28, 2003 Minutes were approved as presented. 5. CONSENT AGENDA (a) REPORTS OP OFFICERS, BOARDS AND COMMISSIONS I . PARKS RECREATION 8c COMMUNITY EDUCATION BOARD MIlViJTES FROM JANUARY 6,2003 2. BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2003 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 03-331 - AN ORDINANCE VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED BETWEEN LOT 1 AND LOT 2, BLOCK 2, OLSON'S ADDTI'ION 2. RESOLUTION NO.12112-RESOLUTION GRANTINGAPPROVALTOCHANGE STREET NAME FROM EA5T GATE AVENUE TO GATEWAY AVENUE NE LOCATED IN THE SELTZ SUBDIVISION 3. RESOLUTION NO. 12113 - RESOLUTION RELEASII~iG PLEDGED SECURTi'TES FROM FIRST FP,DERAL 4. RESOLUTION NO. 12114 - RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY (c) CONSIDERATION FOR APPROVAL OF WASTEWATER TREAMENT FACJLTI'Y BECOMING MEMBER OF MINNESOTA ENVIRONMENTAL SCIENCE AND ECONOMIC REVIEW BOARD (d) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR MINNESOTA WATERFOWL ASSOCIATION ON APRIL 25.2003. AT VFW POST 906 (c) CONSIDERATION FOR APPROVAL OF AWARDING BID FOR HVAC RENOVATION PROJECT AT WASTEWATER PRETREATMENT BUII.DING ~-I (~~ CITY COUNCIL MINUTES -FEBRUARY 11, 2003 (f) CDNSIDERATION OF APPOINTMENT OF 70HN & JUNE LYMAN TO SENIOR . ADVLSORY BOARD TO 2006 (g) CONSIDERATION FOR APPROVAL OF GRANDE ORDER NO. 2, LETTING NO. 3, PROJECT NO. 02-06 Motion by Haugen, second by Peterson, to approve consent agenda with the exception of Item 5(c). Motion carried unanimously. Item 5(c). Mayor Torgorson stated that that this membership is not completely necessary at this time due to budget constzaints. Motion by Hoverstcn, second by Amdt, to table this item until more information is roceived regarding state funding. Motion carried unanimously. 6. NG - 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF OUTDOOR RECREATION GRANT PROGRAM DolfMoon,Parka/Recroation/Community Education Director, ppresented before the Council. Mr. Moon explained that the City has, in the pest, bean successfltl at achieving these types of grants ouch as with the Oddfellows Park and Tartan Park. Ifthie grant ie recetvad, the funds would be used for Rotary Park. The total project is estimated to coat a total of $90,000 in materials and labor, including funding from the grant, the City and Rotary. Parts of the project include adding a shelter, restroom, recreatton fields (sand volleyball). . Rhett Young, presented before the Council. Mr. Young expressed that this is a fantastic opportunity and he hopes the City will take advantage of it. Motion by Peterson, second by I-Iavoraton to close the public hearing. Motion carried unanimously. Motion by Hovareten, second by Arndtr to apptrove outdoor recreation grant program application process. Motion carried unantmously, 7. COMMUNICA".['IONS. REQUESTS AND P~,xI'TXQNS (a) REOUE~ FOR A STREET LIGHT ON GROVE STREET AT 430 GRACE LUTHERAN Motion by Peterson, second by Amdt, to forward the petition to the Hutchinson Utilities Commiaston. Mvticn carried unanimously. 8. (a) CONSIDERATION FOR APPROVAL OF ORDINANCE N0.03-332 - AN ORDINANCE GRANTING FRANCHISE TO CITIZENS BANIC FOR THE USE OF PUBLIC RIGHTS OF WAY (SECOND FEAbING AND ADOPTION) John Rodaberg, Director of Bnginooring/Public Works, presented before the Council. Mr. Rodeberg explained that adjustments had been made to the plans as presented at the last meeting whtch included placing the posts out approximately two feet. Motion by Iloverston, second by Arndt, to approve Ordinance No. 03-332. Motion carried unatimously. 2 ~-~ ~) CITY COUNCIL MINUTES -FEBRUARY 11, 2003 9. ~W BUSINESS . (a) CONSIDERATION FOR APPROVAL OF REVLSIONS TO UNIFORM POLICY Motion by Haugen, second by Hovereten to defer this item to a later date. Motion carried unanimously. (b) CONSIDERATION FOA APPROVAL OF PROCEEDING WTI'H NEW LIQUOR STORE SITE Milos Soppelt, EDA Director, presented before the Council. Mr. Soppalt explained that atalT had reviewed several different sites to construct a new liquor store. The oppi~on of expanding to the current store was not recommended duo to parking issues and loading/unloading issues. Another option ofmoving into the current Econo Foods store was considered, but not recommended due to parting spaces and reservations byNash Finch who owns Econo Foods. A third option was to construct to the east of Econo Foods which had parking and visibility issues. An option of the State Thostro was considered but not recommended duo tv renovation costs and current developments that are being considered byprivate developers. The final option considered is to construct on the lot to the north of the Dairy Queen where an old service station and current pawn shop are located. This option appeared to be the moat favorable due to ample parking, high visibility and a nice gateway butldtng aB an entrance to the city. Candice Woods, Liquor Store Manager, presented before the Council. Ms. Woods expressed that she fools the site to the north of Dairy ueen is the most proferred, due to the retail setting. The financing for the liquor store wit be from the liquor store enterprise fund and revenue bonds, Jim Haugen suggested that the member of the Downtown Revitilization Plan that works on traffic issues could review this to sae what his/her thoughts maybe. John Rodeberg stated that ho could rvviow this to soo what his opinion maybe, however this site was propvsad in the Plan for the liquor store and no issues wero brought forth. Motion by Hoveratcn, second by Peterson, to approve proceeding with now liquor story Bite at the location to the north of the Dairy Queen. Motion carried unanimously. Jim Hauggen and Marlin Torgereon were appointed to the committee which will be planning rho development of the new liquor store. (c) CONSIDERATION FOR APPROVAL OF AWARDING SALE OF PUBLIC UTILTI'Y BONDS Stove Apfalbachor, Ehlers & Associates, presented before the Council. Mr. Apfolbachor explained that the sale of these utility bonds is for the purpose of the Hutchinson Utilities Commission constructing a natural gas pipeline. Mr. Apfelbacher noted that Moody's Investment Services has rearmed the Al rating for the Cityy of Hutchinson. Mr. Apfolbachor stated that the low bidder on these bonds is Piper Jaffer at an interest rate of 4.29%, Thy projections for bond payments ie much leas than anticipated due to the low, aggressive bidd. Motion byPeterson, second byHaugen, to appmve awarding the Salo ofpublic u6litybonds, Resolution Nv. 12117. Motion catxtod unammously. 10. J17ISGLLLANl%4US (a) COMMUNICATIONS Gary Plofi - Mr. Plotz requested that Crooksido Soils be granted the opportunity to bid on a y ~~ CTI'Y COUNCIL MINUTES --FEBRUARY 11, 2003 stacker conveyor at an auction in Minneapolis, This conveyor will be used to process • screened material. Creekside has boon leasing a conveyyor at a rather high rate. The comppost site bud otod in 2003 $30,000 for a stacker conveyor. Mr. Plotz requested rove] to attend the aucrion and bid on a conveyor not to exceed $30,000. Mayor Torgereo suggested that the compost site staff contact a representative from Hansen Gravel to see if there expertise could be used in the selection of the conveyor. Motion by Amdt, second by Peterson, to a~provo attending auction and bidding on conveyor not to exceed the budgeted amount. Morton carried unammously. Mr. Plotz reminded the Council that the Visioning Workshop is scheduled for February 25, 2003, from 9:00 a.m. -- 3:00 p.m. Mr. Plotz oxpres~ed that a major ob~ectivo for this workshop will be to discuss the budget deficit and how it effects the City. ~. Plotz made suggestions as to how to organize the meeting. Mayor Torgereon exprossed that he would like drrectors to meet with their employees to gat employee feedback as to how to tackle the deficit problem. Mayor Torgerson also noted that if council members have specific ideas as to proggrrams/services that noel to ba cut, to give them to Gary Plotz so that they can bo reviewed by the directors. Mayor Tor~erson felt that possibly services should be considered for elimination prior to posrtrone being eliminated. Duane Hoversten felt that it would bo beneficial for the Council to meet with a facilitator and develop a process prior to the Council meeting with directors. Mr. Hoversten suggested that the first part of the session be an idea time and the remainder of the session be for the Council to dtttrmino cuts, Ma or Torgerson suggested that there may bo volunteers throughout the city that would be willing to assist the city with some labor atoms. . Mayor Tor arson - Mayor Torgerson noted that john Rodeberg had been voted Minnesota Engineer of~the Year. John Rvdaber~- Mr. Rodobergg explained that a neighborhvad meeting was hold regarding the Elm Street proJ~ct. He thither explained that the pproJ'ect will net proceed until further conversation is held with the residents in this area. Ho also noted that the biggest concern with this project ie the proposal of the trail. The biggest concern for staff is public safety and they will proceed when the issue ie reviewed further, Mr. Rodeberg did note that there are sanitary storm sewer issues in this area and will need to be addressed. Bill Arndt questioned whether or not there is a possibility of makingg this cone-way street. John Rodeberg stated that this is the only street that runs from McLeod Avouua to North High Drive and does not think that a second street could be one-way in the opposite direction. An issue ie that there are limited options in this area to make improvements. 11. ~~~I9, PI)~~ROPRIATIONS AND CQNTRACT PAYMENTS (a) VERIFTEI7 CLAIMS A Motion by Haupen, second by Peterson, with Hoversten abstaining, to approve and authorize payment of Verified Claims A from appropriate funds (b) VERIFTTED CLAIMS S Motion by Peterson, second by Haugen, with Hoversten abstaining, to approve and authorize payment of Verified Claims B from appropriate funds . 12. JOURN 4 ~~~~ CITY CQUNCIL MINUTES -FEBRUARY 1 ], 2003 With no furthor business to discuss, a motion was made by Peterson, second by • Idoveraten, to close the regular meeting at 6:25 p.m. to conduct the porformanco appraisal of City Administrator Gary Plotz. Mr. Plotz stated that he had no opposition to tho meeting being closed. Motion carried unanimously. Motion by Peterson, second by Arndt, to adjourn the closed portion of the meeting. Unanimous approval. Tho regular meeting rxonvened at 7:31 p.m. Motion by Peterson, second by Hovorsten, to adjourn the regular Council meeting. Unanimous approval. The regular meeting adjourned at 7:32 p.m. n LJ ~~a~ ~v. The December 19, 20D2 rneettp of the Pbneerlerrd LErary 8ystsm Bastd wee catled b order at I:30 p.m. try Chelr John Baker d Are Wglmer Publro LI6rery Mewing Room. A quorum case ennaurtced. There are four menr6err reYrYq horn Yrs board who were reoognlzad. They are Francis Schwelss, Darlene Kotelnldd, Robin DeCamelneau and Mark Dahl. AI Clouse motioned to approve the rgenda ae mdlsd. second 6y Danlal Relgstad. Gnted, arty Johnson raotbnrd to approve the Wov.21, 2992 mNuhs. 8rcorrd by Frurds 8chrrshs. Carried. Al Clouse presented for Are Finance Commlllse. AI Ctoues motioned to accept the November 2992 Plnanclal report 8etond by Art Abel. Carrird. AI Clouw urotlonsd to accept the BIYs end Check Regblrr. Second by Rkhard Falk Cartled. AI Gours motlensd to hwe the chair sign the Minlhx Contract to hrvs them cahbg, bercode, end do labeb far Canby's bookshnahrlah ee Gnby hn Jclnsd the system. Second by Ramona Bsrg~Perry. Carried. Ivey Vonderham Presented for the Peroarnsl CorrrnllMe. Nry Vondsrhsrr mWloned to approve the hkkrg of Sash 8lelmnan et Willmar, Zachary Llsbl at WWmer, London 81ms et Ilayrrerd, Lola Rackoff n Canby and Beverly Bsr~ et Canby, Second by penyl Relpetrd. Cartled. The attendance record wee reviewed end Kathy Mabcon le requested b lord a brier ro members Ares have poor allendance end remind Ihem of the bylaws regardkrg eltendance. John Baker presented for the Policy Committee. The Cnrrnrdttee hee approved the . Gary Johnson motioned for the fuY board to approve the d . Second by oan1M Regetad. Crrrlad. The Ibrerlerle wiN need b be trained an this. We also need to deelpnete a Dale Pdvecy Offloer. SuggeeAo,r b fur Olr. Floulahan b take this past Fie recamnrerds Kathy, Jean end Batlr ae substllutee A Headed. Eric Welbsrq motlanad fo hws Dlr. Floulahan ae the dalgnahd Data Prlvety Offlcsr vdtlr Kathy Mrfson, than Jnn Clerk and then Beth Lunn a subsAhrtn In that order a. needed. Second by Ivey Vondsrturr. Carried, The pmpoeed Rules of AuArority and ReeponalbNlty for the Board and Are Dtreclar are In the packet for reading end wll be voted on earl month. tt le based orr the MN Llbrery Trustee Manual. DanIM Relgatad P~ented far the Union tJegotlatlng CgnmlAee. The Language of the oontrect b bwlceAy agreed en and wages end benaflla ~e under dlscuselon. This would bee 2 year cantrect There case no Did Business. New Business. There case a suggeetlon M the Fharrca committee meetlng that vA may need en ed hoc CarrnYtas rat up to deal with the paeei6lAly that our Lunde may not tre ee much ar protected far 2003. We call bok at Ihle et the January 2003 nreetlng. Thera carer afro a suggestlan b add Ihla ro the comrNttee preference As11ng br next year end another eugtleetlon 1hM the ~ Camrrdttss ar members of F7nence and Pereannal b• hvolved. Amy Wilde mo9oned that car wnsldsr ^ rpectal ad ha committra to art up a procar for desing wYh budget rhorthlls In the Janurry 2003 mwting. ercond try Nay Vondsrharr, CrrtMd. Staff Advisory meeltrrlj notes are M our packet Dir. Floulahen presented the Dlrectr>rs Report Canby has olAdaAy Joined the Pkxreadand Ll6rery System etyecAve January 1,2003. Welcome ro them. We need a host for the 2003 annual nreetlng. If Intsreeled, confect Ivey Vandarherr or Kathy Matron. I(yau ere Interested In hclding en ottroe, let a member aF the Nominatlng Camml9ee know, AI Clouse presented fix SAMMIE. Feb. 19, 217031s hglelatlve day end SAMMIE her appropriated funds b pay the way for a library advocate. anyone Is Interested, IetAl know, Allen Hooser motlaned to adJoum. Second by Dankl Relgstad. The meetlng was adJoumed at 8:D0 p.m. Stacey Schuette Secretary r~ -~ 5t~~1 J C~ PIONEERLAND LIBRARY SYSTEM BOARD MF.RTIN(7 December 19, 2002 Nambar of dgnatorla ~ appordtad repreundtlvM; 25 Qaornm of elQnatorla: 13 8lpnatorlea preweat: ld Prceent Alv1n Mena Richard Falk Ivey Vonderherr Stacey Schuette Amy Wilda Jean Reckdahl Frmtcia Schweiaa John Baker Oary Johnson Herb Ro[wtda Karen Roker Art Abel Herman Hatmemann AI Clause A11rn Houser Jim Schueller Ramona Berg-Perry Mary Huesin~ Eric WelberQ L)attiel Reigatad Absent Nancy Oruasing" Jack Johnson" Mark Dahl Robin deCathelineau Diane Heck" B¢r6 Borth" Grant Knutson A1lrn ^Islason" Dr. Lee Pates" Veen Silvemele" Clyde Hntlie' Lowell Ueland" Julie Tury" Tack Sandber~• Lowell Broberg Darlene Kotelnicki Oarrisott Hale• "Excused absence Bid 9tane County Krtrtdiyohi County Lac qui Perle Cotady McLeod County Medcer County Meeker County Renville Cotady Swift Cotmry Ydk~w Medlclne Camty Appledwt Bird laland Gnceville Ollvla Ortonville Renville Willmar Willmar WI16nar ~Ilmar Cbippewa Comdy Chippewa County Chlppetva County Kandlyohf Camry Kaodlyohi Caumy Kondfyohi County McLeod County Yellow Medicine Country Hansen Dawaan Fair&x Glencoe Granite Faga Eittchinsvn LltchBeld Madison 5 (a~l Memo Tbc Maycr & City Council Members Fnynu Brad Emene, Flra Chief Detn 2/10/03 Rr Monthly Coundl Update The fire department responded to 3B general alarms In the month of January. Of the 30 calla, 3 were working structure Flree that caused en estimated $501,000.00 In damage. Thla Is the breakdown of the calla for the month: City: . CammercleVlndustdal B Multi-Family 4 School 1 Carbon Monoxide 4 Hazardous Material 7 Orals Type 2 Mulual Ald 1 Rural: Rescue 7 Grass Type 1 Medical 1 Residential 2 CommerdaVlndustrlal 2 Drills / Meatingst! Othrar Infonnatlon: Monthly equipment check SVateglc planning for the year with the fire officers • Minnesota Inddent Menapemant / (1 B hours) • Central Minnesota Regional Flre l7epartrnent Asaoclatlon meetlnp C J 1 s~0.~~ ANN[JAL BOARD OF DIRECTORS MEETING -January 21, 2003 Hospital -Conference Room A/B ~r rte: Chairperson, Steve Snapp; Vice Chauperson, Wayne Fortuna Secretary; John Houle, Trustee; Pastor Randy Chrissis, Trustee; Sherry Ristau, Trustee; Dr, Catherine McGinnis, Chief of Staff; Duane Hoversten, Trustee ~GAI: Phil Graves, President; Robyn Erickson, Care and Program Support Services Division Director; Pam Larson, Finanec, Information and Material Services Division Director; Jane Lien, Acute Care Programs and Services Division Director; Pnt Flalverson, Community Care Programs and Services; Dr. Steven Mulder, Director of Medical Affairs; Lori Wightman, Vice President of Operations, Allina Health System; Doug Hanneman, Editor, Hutchinson Leader; Elaine Schermann, Quality Reprceentative; Andey Rasmussen, McGough Construction; and Corrinne Schlueter, Recorder Chairperson Snapp called the meeting to order at 5:35 PM. Chairperson Snapp began the meeting by asked the board members to introduce themselves- Sheny Ristau, the recently appointed member of the board, provided information on her background. Sha is currently President ofthe Southwest Minnesota Foundation. The foundation is a public chanty that was created by the McKnight Fountation. Sho has been President of the Foundation for 5-1/2 years and before that worked as a Consultant. Dr. Cathenno McGinnis, the new Chief of the Medical Staff, also provided information on her background. She ie a Family Practice physician at the Hutchinson Medical Canter and works part time in the clinic and in the Emergency Department. She is married to Dr. James Allen, former Chief of Staff. I. M~tultcs~~~ ast Meeting The minutes of the December 17, 2002, were presented and discussed. Pam Larson corrected the item regarding the change in Capitalization Policy, It should read: • Following discussion, Hoversten made a motion, seconded by Chnseis to raise the organizational threshold for capitalization to $2,000.00 retroactive to 7anuary 1, 2002, and to $5,000.00 effective January 1, 2003. All were in favor. Motion carried. Also br. McGinnis reported in the Medical Staff Meeting Minutes and Cradentialing, Michelle Finko, PA, was listed as Orthopedics and Allied Health. She should not be listed as Orthopedics, • Following discussion, Chrissis made a motion, seconded by Houle, to approve the minutes of the December 17, 2002, as amended. All ware in favor. Motion carried. r~ L. ~ SC~3 L J Board of Directors January 21, 2003 Page two II. Med~c~taffM44S111Y Minutes and Credentialing Dr, Allan provided a report on the recent Medical Executive Committee Meeting. The following practitioners wcre recommended far membership to the Medical Staff: Initial Appolntme~nk. Scott $teVenS, MD Elizabeth Pu~germeyr, MD Kyle Swanson, MD Denise Toperzer, FNP Orthopedics Mental IIealth H&P's Orthopedics Menta] Ilealth II&P's Active Active Active Allied Health Ind. Residenk, Smite Ojha, MB, BS - Completing rotation in ER through 2/9/03 TransCor Crpm Prpvlalonal. Samuel Leon, MD Gastroenterology Courtesy Resignations. John Allen, MD Gastroenterology Floro Arive, MD Family Practice C~ AddlUlQlu al_Prlvlleges. Joy May, RN Assist with Version and Sonohysterogreme Revision of RadioloQV Prlvlleee Llst. Eul Kang, MD Timothy Koelz, MD Stanley Kurisko, MD Richard Levey, MD Joseph Meland, MD Mark Oswood, MD Paul Rust, MD Sidney Walkor, MD Thomas 16ach, MD Frederick Gramith, MD Following discussion, McGinnis made a motion, seconded by Hoversten, to grant mombership and privilege to the above listed practitioners as recommended by the Medical Executive Committee. All wcre in favor. Motion carried. III. Old IJusiness. 5(a~3 $oard of Directors January 21, 2003 Page three A. its] Re val, Andey Rasmussen, from McGough Construction, attended the meeting to present the budget and schedule for the hospital remodeling project. Graves explained the budget has expanded to fourteen million dollars bocause the equipment budget has been more clearly defined. He explained that much of the equipment that is included in the projxt budget was contained within the capital budget that was approved at the December meeting. The Mental Health remodeling project will begin February 17, 2003 and will be completed mid June. The hospital expansion/ remodeling project will begin the month of April and will continue until August 2004. Following discussion, Fortun made a motion, seconded by Cluissis, to authorize the bidding phase of the hospital expansion project. All were in favor. Motion carried. B. I)esiCnatign of Purchasine~g4~tt• Graves reported that in order to tttaximize the use of our not for profit status certain supplies for our Mental Health Remodeling Project will be purchased through the . construction manager- ]n order to accomplish this, McGough needs to be designated as our purchasing agent. a Following discussion, Houle made a motion, snconded by Hoversten, to designate McGough, as our Purchasing Agent for the construction project. All were in favor. Motion carried. IV. New Business. A, tion. Lori Wightman reported on the results of the Board's Evaluation Survey. This survey was completed by six of the board's seven members. The majority of the comments were above average and three items were rated "borderline". Those items include: $oard Understanding of Financials, Conflict of Interest/Medical Staff and Participation in Public Policy. McGinnis requested clarification on the conflict of interesU medical staff itom. It was suggested that a forum be structured that would allow better interaction between the board and medical staff: A plan for improvement will be doveloped by the Board Chairperson and President and presented to the board at the April meeting. o Following discussion, Chrissis made a motion, seconded by Hoversten to accept the evaluation as presented. All wero in favor. Motion carved. C~ 5(~J3 Board of Directors January 21, 2003 Page four B. Chemistry Analyzer Graves presented a request from staff for the replacement of the laboratory chemistry analyzer which is eight years old and in need of an estimated $7,000 in repairs. T'he equipment was planned for replacement in 2003. The new technology uses small sample volumes, allowing many tests to be nut from one specimen. Patients will benefit from redraws that sometime occur because an additional volume of blood may be required, This ie especially important for our pediatric and geriatric clients. Currently 59,000 tests are performed each year on this machine. $125,000 has been budgeted however with our purchasing power through out hospital buying group (VHA) the Balling price is $57,900, Following discussion, Hoversten made a motion, seconded by Chrissis, to request authority from the City Council to purchase the Chemistry Analyzer through our VFLA contractual relationship in the amount of $57,000. All were in favor. Motion carried. C. jiscount 701,eese• The Plaza 15 property manager, David Schwebel, Colliers and Towle, has negotiated a least with Discount 70. The plan will be to relocnte the tenant to the north building on the Plaza 15 site. Hutchinson Technology and . Trustworthy Hardware previously occupied this unit. Graves explained the terms and conditions of the lease including repairs to be made to the heating/ ventilation/ and air-condition systems. • Following discussion, Chrissis made a motion, seconded by Houle to approve the lease with Discount 70. All were in favor. Motion carried. D. Fourth uarter StratGAiC P1dt1IZ-~• Graves and other Senior Leaders provided a Strategic Plan Update for the fourth quarter. Following discussion, Fortun made a motion, seconded by McGinnis, to accept the Fourth Quarter Strategic Plan es presented. All worn in favor. Motion carried. E. nnel The Personnel Committee consisting of Steve Snapp, Wayne Fortun, Iohn FIoule, and Lori Wightman met prior to the Board Meeting to conduct Graves' performance evaluation. Snapp reported that Grnves' exceeds standards in his evaluation. F. (;ustomcr Conoem GrievanC~Policv 5chertnann handed out draft revisions of the Customer Grievance Policy. The main reason for the draft is to make sure the customer follow up is noted. 5fG~3 Hoard of Directors January 21, 2003 Page five The procedure is as follows: a letter is drafted to the individual sharing the grievance indicating the name of the Quality Resource Representative contact person, steps era taken on behalf of the patient to investigate the grievance, and the results of the grievance process and the date of the completion are noted on the form. The letter is soot to the Deta Center for review before sending to the patient. Based on the information documented in the grievance and the response, the Data Center will determine how the letter will be sent (regular mail or certified mail). • Following discussion, Hoversten made a motion, seconded by Chrissis, to approve the amendment to the Grievance Policy. All were in favor. Motion carried. V. Orttanizational Rcrrozts. A. President. Graves reported he, Dr. Mulder, Steve Snapp, Duane Hoversten, and Pastor Randy Chrissis had attended a MHA Conference at the Radisson on January 17 -19, 2DD3. L..J Graves also requested the Conflict of ]nterest forms needed to be turned in to Corrinne. B. AcutC Care. Lion reported on changes regarding security in OB. A drill was conducted and the person who snatched the baby got all the way out of OS. As a result of the drill we have changed access to OB from the south corridor side. The OB Supervisor reported we had 29 more deliveries in 2002 than in 2001. r~ C. Care and Program S>dgpp~. Erickson reported we have also increased security in Pharmacy. We also have a new Pharmacist, Glen Kegley. D. Community ~>~. Nothing further to report, E. an a lnf d Mate ' 'T'he auditors will be here on Febnaary 10, 2003. Geographic Reclassification will run from October 2003 until September 2006. F. Resident Nothing further to report. G. Director of Medical Affairs. Nothing flusher to report. J~~~ Board of Directors • January 21, 2003 Page six patient Safety & Performance Improvement Committee. Schermann reported we are moving forward with scorecard development end will be bringing this to the board in Febmary_ MI-IA has provided Minnesota hospitals with a framework around patient safety that can be included in each organization's website ee an additional way to share patient safety information with the public. It is a public service but also an additional way to demonstrate HAHC's commitment to patient safety. We have joined the VHA Collaborative for the third year. A,hina Management Report, Wightmnn reported that Dick Pettingill the new President and Chief Executive Officer, of Allina Hospitals, ie working on franchise talcs end his vision of acting and feeling more like a system, He has been here less than 100 days. Wightman stated she was not sure if this would be her last board meeting, and if so, Rickie Ressler would 6e coming in the future. Accounts_$Oy~. The accounts payable and cash disbursements for December 2002, were presented for payment. • Following discussion, Houle made a motion, seconded by Chriseis, to approve the accounts payable and cash disbursements as listed in the . amount of $4,206,993.72. Six wort in favor. Hoversten abstained. Statistical Report. Graves presented the statistical report for the month of December 2002 and provided a year in review report to the board because December was the last month of the fiscal year. Financigla. Larson provided the financials for the month of December 2002, which showed a net income of $71,114.987 compared to a budget of $53,166. Larson also provided a recap on the 2002 year because this was the last month of the fiscal year. She stated the report was tentative and preliminary because the discounts need a closer look. The fmal report will be available at the time of the audit. Following discussion, Chrissis made a motion, seconded by Ristau, tv approve the financial report as presented. All were in favor. Motion carried. IIosnital Auxiliary Meeting Minutes. The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. 5~a~3 • Board of Directors January 21, 2003 Page seven Houle made a motion, seconded by Chrissis, to adjourn the meeting. All were in favor. Motion carried. Respectfully submitted p Corrinne Schlueter Recording Secretary John Houle Secretary • • S~~J3 Hutchinson Housing & I2edevelopmentA thoraty • Regular Boazd Meeting -January 21St 2003 Minutes 1 CALJ~ TO ORDER: Vice Chairperson, Thor Skeie called the meeting to order. Members Present: Ian McDonald, Duane Iloversten, and Jahn 13ou]e. Staff present: lean Ward, and Judy Flemming. Chairman Toe] TCra[t arrived after the meeting was called to order. 2• MINUTES OF T-IItA BOARp MEFTpYO ON L)ECEMI3EIZ 17, 2002 John IToule moved to approve. Ian McDonald seconded and the motion curled unanimously. 3• FINANCIALREppRTS Dttane IJoversten moved to approve the financials. John Ifottle seconded and the motion can•ied unanimously. 4 ROT LING M)/ADOWS EXTENSION UPDATE Bruce Naustdal Xr Diane Sorensen presented the Site Plan to the Board. Bruce hopes to start grading the development in the Spring and start building the fist ph;u;e ofhomes in the Stmuner. The Board asked Bruce and Diane if they liked the alleys incorporated in the site plan. They responded by saying they felt that the homes located on the alleys would he the last to be sold; however with the financing packages available that they will sell the homes. Jean Ward presented the project $udget to the board. The GMIIF application will be . reyuesting over a million dollars for this extension, including construction .financing interim gap financing & homobuyer affordability gap financing If the actual costs are greater than the budget projections, GMHF said that a waiver would need to be requested for the ]and costs. Ifni McDonald asked if the paperwork far the hc~mebuyer financing would be streamlined. lean and Judy assured him that only the necessa paperwork for ilia specific financing program(s) will be required and will be streamlined as much as possible. Ian McDonald moved to approve the submission of the GMHF application fir the Rolling Meadows Extension. Thor Skeie seconded and the motion can-icd unanimously, 5 p~4Rx TgWF,RS I.TpDATE Tlror Skeie moved to approve the RESOI,LITION 03-01, Park Towers 2003 Budget Rev Dttanc .Iloversten seconded and the motion carried unanimously. Jean Ward updated the Board on the progress of the renovations at park Powers. contractors are starting the third phase, The renovations arc scheduled he finite' Fehtltary. 6• WILLOW RL>~1 UPDATE Duane Hoversten moved to execute the new contract for the Willov Rehab project. John Houle seconded and the motion carried unatti, ~ c~~~~ ~ HUTCHIN50N SCHOOL CpNSTRUCTIdN PROGRAM iJppgTD john I~oule movod to hst the Hutchinson School Construction Program home with Diane Sorensen, Hometown Realty. Thor 5keie seconded and the motion carried unanimous]y_ . 8. RESULTJTIUN #03-02 Thor 5keie moved to approve Resolution D3-02 authorizing mileage reimbursement. John Houle seconded and the motion carried unanimously. 9. REVISED CITY CENTER 2003 BUDGET 1]uane F3oversten moved to approve the Revised City Center 20D3 Budgat. Thor Skete seconded and the motion carried unanimously. 10. FXS • A.ppzoval notice from DTED for final closeout of 1999 5CDP Eeluity Gap Loan Program • lean Wazd updated the $oard on a lot for school program, The lot is located on Harmony Lane and is owned by);venson Portrait. Ian McDonald also suggested some lots located neaz the industrial park, next to the Momingside development. He said that the IIRA might be able to buy the lots affordably, 1 ]. AD70URNMENT 'Xlteze being no other business, Chairman Joel Kraft declared the mooting adjourned, . Recor~o~by lean Ward, HRA $xecutive Director Houle, C~ ~[~~~ 2003 - ~ U7CHINn A NCIAL T 3 ~ ~~ 2002 _ 2003 20 J 20 J 2003 ~ J~nu~ RCVCNUE REPORT - OCNERAL J~nu~ J~nu^ YEAR ADOP D EALANCC ry CRCENTAOfi _ _ MONTH MONTH ATE ACTUA BUDQET RCMAININO U86~1 ~ _ TAXES _ O.pO O.DO 0.00 2 973 D32.00 2 D73 D32.00 ~ O DD% LICENSES 960.00 1169.01 ~ _ 1,758.01 30700,00 37340.99 . ~2.B96i~ PERMITS AND FEE6 10082.07 8847.48 ~0 947.48 101 000 00 184 062 64 ~ 3 94% INTEROOVERNMENTALREVENUE O.OD 35214,76 38,214.75 , . 3082 373.00 , . 302716025 . 1 13°/ CHARGES FOR SERVICE6 43,500.03 68 164.88 68 184 88 , 1 352 809 00 1 298 424 31 . a 4 15% FINES & FORFEITS _ O.DO , D.00 . 0.00 . 0B OOp,pp . 00 000 00 . 0 00% INTEREST 4,638.02 287.03 287.83 32 000 00 . ~~- 31732 37 . O B4% REIMBURSEMENTS ` ~ _ 13880.36 ~~ __ _41 010.13 41,810.13 _ , . 318138.00 . 273327.07 . 13.27°h TRANS FER9 0.00 2160.00 2150.00 1405 OW.00 1402 850.00 0 15"% SURCHAR_QE3 - BLDG PERMITS TOTAL ~~ ~ 377.25 73 328.94 __ 147.60 143,001.17 ~ __ 147.80 _ 143 ee1.17 ~ D.DD ®437 884.00 , 147.60 0293 9 27 e3 . _ 0.00% ~~~ 1.82°.6 2002 ~ C 0~ HUTCHI N80N FINAN CIAL RG PORT 2002 2002 2003 _ 20D3 __ 2003 _ ~ 2003 Jrnu~ CXPEN$EREPORT-G ENERAL Jrnu~ J~nu~~ YCARTO ADOPTED 9ALANCG ~ERCCNTAOC ~ MONTH MONTH ATC ACTUAL EUD06Y RCMAININ U!!CD ~_ ODi MAYORBCITYCOUNCIL 4,082.86 418533 4188 83 57fi89 00 33403 47 7 27% 002 CITY ADMINISTRATOR _ _ 20 606.20 _ _ 21,300.29 . 21 500.20 . ~ 246 108. 00 . ~ 223,688.71 , B 7B% 003 ELECTIONS ~ 0.3d 34.D4 34.04 _ 11 125 00 l i OBO.BB . 0 31% 004 FINANCE DEPARTMENT 27135.31 _ ~ 28439.89 28430.89 aeo sse:oo 432 170 11 . 0 18°/ 005 MD7pR VEHICLE ~ 17~195.OB 18402.30 18402.30 , 182628 00 , . 1 84126 70 . 1D OB% 008 A66E591N0 0.00 0.00 0.00 . 41 000 00 _ _ . ~ 41,000.00 _ . ~ 0 00°h 007 LEGAL ~ 9882.38 10 227.80 _ 10227.80 _ 112,804.00 ~ 102 838.40 _ . 9.08% ooe PLANNINO B 808.23 ~~ _12,893.70 12 893.79 149 043.OD 133,340.21 B.S7% 009 INFORMATION 6ERVICE3 7 BOe.86 7 676.38 7 375.38 188,500.00 __ 181 004.02 _ 4 48% 110 POLICE DEPARTMENT 101 570.00 184 821.58 1 B4 821.5e 2 423 242.OD , 2 229 320.44 __ . 8 04" 116 EMERCIENCY MANAGEMENT _ 4.38 _ _ 2 270.04 __ 2278.94 1 e,aoo.-o0 , , 18 721 08 _ . 12.e8°k 120 FIRE DEPARTMENT 18,159.07 26 878.82 25 878.82 380 275.00 : 340 SB0 3B 7 01°~ 130 PROTECTIVE INSPECTIONS _ 14 b66.B3 13 181.84 18,181.84 _ 179 B78.D0 , . 183 898 18 . 8 49% 160 ENGINEERING 3L 263.50 3D 028.21 39 828.21 479,SOB.00 . 430 682.78 . 8 33% 162 STREET6 & ALLEYS 01,403.88 86 e63.19 __ ~ ~ 86 808.19 BB2043.00 828 197.01 . 38°J° 7 180 CITY HALL BUILDIN4 12 047.10 13230.20 13 239.2D 161 838.00 138 398 80 . 8 73° 6 _ _ 201 PARKIRECREATIDNApMIN_IST 16771.62 _ 18799.1D 18,700.10 191909.00 , . 1731D0.61 . . 9 80°k 202 RECREA71pN~ 17 416.00 __ ~ 20 488.84 20488.94 249,252.00 228 783.00 . e 21 % 203 SENIOR CITIZEN CENTER _ 7 551.00 8,635.20 8 636.28 77 548.00 71 D10.72 . 0.43% 204 CMC ARENA iB 372.13 18 601.14 19,SD1.14 ~ 272 351.00 _ Z63 B49 e8 _ 8 79% 206 PARK DEPARTMENT ~ 72,874.19 84 847.73 _ 84 847.73 838 388.00 . 773 810 27 . 7 71 °k 200 RECREATION BUILDING&POO 3728.32 3822.12 3,922.12 120043.00 . 118,120.ee _ . ~~~3 27°~ 207 EVENTS CENTER 0.00 _ _ 6 417.8e S 417 98 184 824 00 140 406 12 . 3 60% 200 EVERGREEN BUILDINO 0.00 772.37 . ~ 772.37 , . 30 098 00 . 2B 813 83 . 2 52% 250 LIBRARY _ ~ _ ~ ~ 1 734,72 2B 001.07 29,061.67 _ . 139 409.00 . 110347.33 __ . 20 86% 301 CEMETERY 2843.81 ~ ~ ~ B 138.71 8 135 71 133 043 00 126 607 28 . 8 09% 31D DEBT SERVICE _ __ ~ _ e 108.8D ~ ~ 0.00 . ~ D.00 , . 181,049.00 . 101 049.00 . 0.00~i`n 320 AIRPORT 2 038.88 33~330.OB 33 330.08 241 OB6.00 207 787 82 13 82% 350 UNALLOCATED pENERAL EXP 37 477.93 35,288.24 W 35 288.24 890 600.00 , . 066 213.78 . ~~ 3.88% TOTAL 813 108.01 706 027.73 705 027.73 B 437 054,00 _ B 732 820.27 __ __ 7.47°/a 5 (~~~ ~~ L 2003 . _ ITY CF CHINS FI L RCP T Janes REV NUC REPpRT- O NCRAL _ 20D2 ~ 2003 _ ~ 2003 ¢DD3 Jenua Janes / R O ADOP p ~ALANC ERCE TgOC M NTH MO H ATE AL~7UAL EUDOE REMAINING Cp TAXES ~ ~ 0.00 0.00 0.00 2 973 032 0D 2 073 D32 00 ~ LICENSES _ B50.D0 1,109.07 1158 01 , . 38 700 00 , , . 37 D:00% PERMITS AND FEES . _ , . ~ 2.BB% 1D 002.07 0,947,48 8847.46 191,000.00 18M1 062 54 3 gq°/ INTERpOVERNMENTA LRFVENUE 0.00 ~~ 36,214.75 35,214.76 3 082 370 00 , . 3 027 180 26 . , 1 1 % CHARGES FOR SERVI CES 43,000.86 _ 58 104 09 _ 60 104 00 . 1 35 00 , . . 6 ~ FINES & FORFEI , . , , , y, 1 280,424,31 4.15°h T INTEREST O.OD O.OD _ D.OD ~ 80 000.00 By00 D 00% RE M _4,558.82 287.03 207.83 32,Opp,D0 _ 31732.37 . ~ 0 84% I BURSEMENT_5 73,BBD.35 41,010.13 41,810.13 316130.00 27337 _ . 13 27% TRANSFERS T OAO _ 2,160.00 ~ 2100.00 _ 1400,0D0.00 1402 860 00 . 0 10% SURCHARGES -BLDG TOTAL PERMIT8 ~ 377.26 73,378.94 147w50 143,001.17 147.60 143,081.17 D.OD 8,437,064.60 _ , . ~ {147.60) 8283 877 83 . _ _ 0w00% 1 52% , . . _ 73,326.94 -- 143,881.17 143,081.17 9437,864.D0 9 293 872 03 D.DO o.DD D.DO D aD , , . o oo e ~ . . Cwn relGovt. P ~ 113711.85 123530.78 123,638.70 1878,&{7.00 ~ 1,653,110.24 7 37% ubllc Sefe~ 252,663.4E 277 9~ 277 907.17 3 498,904.DD 3 107 810 03 , ~ 0 02° b Lreete ~ Ab!'a P k & R - _ 90 122.20 97,003.60 07,883.50 1 736 500.00 , . 1 137,894.42 , . 7.02% er o ecreatlon 110,402.92 138,983.90 130,993.00 1,920,117.00 1 791 123 10 7 115' Mleoellen~oue TOTAL 40 310.68 813 100.9'1 80 610,32 705, 27.73 00 818.32 706,D27.73 1~,131,890.OD 0,437 054.pp _ , , . 1002 901.89 _ 0 732,028.27 . n 0;00% _ 7.A7° -- - _ _ 5(a~,S CITY OF HUTCHINSON CQRTIFICATCO OF DEPOSIT 21-Fet>{l3 Jenuery 37, 200] Date bah InterNt Of Of Inetltutlon Deecri bon Rate Purchgee Motu Amount US BANK MoneyMerket 1.43 10/31/02 11/5/07 308,446.78 3mkh egmey FHLB C 5.00% 7/18/02 7130109 300,OD0.00 9mkh eemey FHLB C 4.00% 9/27/02 1D/10/07 300,DOD.00 Bmllh 6empy FHLB C 4.375% 8/17/01 4/11106 ~ 750,000.00 6mlth Bamey FHLB C 4.100°.1. 9/25/01 4l19/DS 270,000,00 Prudpntlel pao1338914 7.228% 123190 0201202® 23,047.88 Expected Ilfe 6.2 yeen Smtth Bamey FHLM ~ 4.660°~ 11/21/D1 5121/07 300,376.00 Prudmtell pool 336377 7.270`Y° 17 31 96 D2 01 2026 27,fiB1.12 Expected III 4.1 yeeq Pn~dentlel FHLM dul 6.00% 11/29/01 11/19/16 20D,000.00 18tep Up) Smlth Bamey Nbney Market Vedee 12/20/02 3/20/03 789,787.60 Prudentlgl ManeyMerket verlee 112102 Open 20,193.1$1 Smlth 8emey Money Merkpt Ver1p 17/27/02 2/3103 1,OS4,OOD.OD Prumtlel FHLB 5.000% 17/6/02 11/5/D9 200Op00D Pnrentlal FHLB 3.D50% 11/77/02 6/12105 200,000.Op Pruentlel FHLB 3.820% 11/14/p2 11/14/05 200,ODO.pO Prventlel FHLB 3.OD0°~ 1D/31/02 11m/O5 20p,000.00 Prwntlel FHLB 5.000% 71/28/02 11/26/10 2DO,D00.00 Marquette 1231'305 3.110% 5/31/02 06/02/03 400,OOD.OD Cklxene Bgnk 3.180°,G 06/27/02 08/30/03 sp0,00D.00 Cltlzene 8enk 2.600% .02114/D2 2/74/03 200,000.00 FlntMlnneeote 2.830% 06/02ip7 08/01/03 400,D00.00 FirotMlnneeate 200703 1.660% 01/D2/03 02/13/03 760,000.00 Flret Mlnneeote 200704 1.700% 01/02/D3 03/13ID3 750,000.DO Flret Mlnnewlq 200706 1,700% 01l02ID3 04/10/p3 750,000.00 Flnt Mlnneeote 200708 1.750% 01!02/113 06/16/03 760,000,00 $8,720,831.47 S(~~~o RESOLUTION ND. 12125 CITY OF HUTCHINSON RESDLUTION FOR PURCHASE The Hutchinson City Caunci.l authorixee tha purchaea of the fallowing: ITEM COST PURP09E DEPT. BUDGET VENDOR 11,500 gallons Bioxido 24,495 Odar control WWTP Yos U.5. Filter 7736 tone Grinding 5,547 Grind cemant and asphalt Compoe Yea Wm. Mueller & 9on^ Trucking - 200 loads 17,250 Hauling from NRG site Compoe Yre Mike Chaves The following items were authorixad due to an emergency used: ITEM Date Approved: COST Motion made by: Seconded by• PURPD9E DEPT. ~ BUDGET ~ VENDOR Raeolution submitted for Council wction by: .Kenneth Merrill,. Finance D~,xectorT 5(b~l RH80LUTIpN NO. 12.126 ACCSPTTNO PLH;D(~Eb 9$CORITIEB FROM CITIZENH HANK & TRII9T CDMBANY WHEREAS, Citizens Bank & Trust Company, a city depository, has requested the addition of the following security under the collateral agreement with the City of xutchinson: FMN 03-15-05 31359MMC+5 $1,000,000 BE T'I' RE60LVED HY THE CITY COIINCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the City Finance Director be authorized to accept the securities. Adopted by the City Council this 25th day of February 20D3. Marlin Torgerson Mayor ATTEST: Gary D. P1otz City Administrator C~ .5L.h~~. . PUBLICATION NO. ORDINANCE N0. 02-333 AN ORDINANCE AMENDING THE OFFICIAL 'CONING MAP OF THLr CITY OF HIJTCHINSON FOIL A PROPERTY TO 13E IiEZONLtD FROM Rl 'TO 122 THE CITY COUNCIL OF THE CTTY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from Rl (Low Density Residential) to R2 (Low Density Residential -Single and Two family) as requested by property owner: LEGAL DESCRIPTION: Beginning at a point marked by an iron pipe 778.6 feet North of the South line of Section 7, Township 116 Range 29 and 1376.2 East oftho Woyt line of the Earl half of the Southwest Quarter of said Section 7; thence North 920.7 feet to a point marked by an iron pipe, which is 1376.2 feat East of a stone monument on the West line ofthe East Half ofthe Southwest Quarter of said Section 7; thence, East parallel to the South line of eaid Seciion 7 and on a lino with the aforesaid monument and a stone monument on the East line of eaid Section 7, 1948 feet to center of the Hutchinson and Glcncoc road, which paint is 566.5 feet west of the stone monument aforesaid on the East lint of said Section 7; thence, Southeasterly along the center line of Hutchinson and Glencoe road to a point on the center line ofthe aforesaid road, which ie 778.6 feet North of the South line of said Section 7; thence, West parallel to the South line of said Section 7, 2377.1feet to point of beginning all lying in the Southeast Quarter of Secfion 7 Township 116 Range 29, McLeod County, Minnesota. EXCEPTING THEREFROM, Parcel 2 of CITY OF HUTCHTNSON STREET RIGHT OF WAY PLAT N0.7 in Lot 13, AUDITORS PLAT OF SECTION 7, Township 116 North Range 29 West, according to the map on file and of record in the office of the County Recorder, McLeod County, Minnesota. WHERL^"AS, the City Planning Commission and City Council have considered the effects of rezoning this piece of property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R2 and it shall take effect upon publication of this ordinance; Adopted by the City Council this 25`s day of February, 2003. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgcrson Mayor ~C~~1 RESDLUTION NO. 12121 RESOLUTION APPRO'V1NC; A PRL;LIMINARY PLAT SLIAMiTTF.D RX HLJTCFfLNSON i,AND HOLDINGS . LOCATED iN THIC SOUTHEAST CORNER OF THE CITY (SHIMEK PROPERTY) AE I'F RESOLVED AY THF, CITX COUNCIL OF THE CITY OF HUTCHINSON, MN: F7NDINOS 1. Hutchinson land Holdings, LLC, have submitted a 951ot Preliminary Plat, name to be determined before Final Plat. The plat will include single and two family residential dwellings and will he rezoned from R 1 (Single Family Residential) to R2 (Ong and Two Family Low Density Residential). LF.DAI. DF,SCRJPTTDN: Beginning at a poutt mttrked by an iron pipe 778.6 feet North of the South line of Section 7,'fownahip 116 Range 29 and 1376.2 East ofthe West line of the Past half of the Southwest Quarter ofeaid Scctiun 7; thtnec North 920.7 feetto a paint mucked by an iron pipe, which in 1376.2 feet East of a atone monument on the West line of the East Half of the Southwest Quarter of said Secdon 7; thence, Esetparallel to the South line of said Scctian 7 and on a line with the aforesaid monument end a atone montunent nn the Fast line of said Section 7, 1948 feet to center of the Hutchhtson and Glencoe road, which point la S(i8.5 feet weer of the atone momunent aforosald an the East line of avid Section 7; thence, Southcaeterly along the ccntcr lino of Hutchinann end Dlencoe road to a point un the ccntcr line of the afurcnaid road, which is 778.6 feet North of the South line of said Section 7; thence, Weat parallel to the South line of sold Section 7, 2377.1feet to point of beginning all lying in the Southeast Quarter of Section 7 Township 116 Range 29, McLcud County, Minncaate. E7CCEPTIND THEREFROM, Parcel 2 of CITY OF HUTCHIIISON STREET RIGHT OF WAY PLAT Np. 7 in i.ot 13, AUDITORS PLAT OF SECTION 7, Township 116 North Range 29 Weat, according to the map on file and afrccord in the office of the County Recorder, McLeod County, Mhnteaote. 2. The C{ty Council has considered the rccummcndatinn ofthc Planning Commission and the effect ofthe proposed use on the health safety, and welfare of the occupants of the surrounding lands, exietiu and anticipated traf&c conditions, and the effect onvaluea o prnpemes in the surrounding area and the effect of the use on the Comprehensrve Plan. 3. The Council hoe detemrined that the proposed use is in harmony with the general purpose and intent of the Zoning Ch-dingoes and the Comprehensive Plan, if the catdttions, es outlined below are mot. The Ciry Council hereby approvtu the Preliminary Plat with the following conditions: 1. The plat must be named. 2. Stuff will work with the developer to establish Street names. 3. The wetland mitigation document and approval 4om Roger Derggren must be submitted. 4. A phasing plan, by year, must be submitted. 5, A ntabt[enance company must be id~nlilied ro take care of the property prior to homes being COIL9ul1C[ed m the 9ICa. 6. A bond or letter of credit must he eubmirted at the time of subdivision agreement execution. 7. The escrow must be submitted prior to constmctlon. 8. Other fees will be collected at the time of buildittg permit. 9. The plat roust reflect 6 Foot side yard easement arras. lU. A south bound, right mm lane should be added to the grading plan. 11. The Fhtal Plat will not be considered unlll the City Council has approved proccedinQ with the Edmonton Avenue project. 12. The Ills line agreemenl between Hutchinson Land Hnldingn end the abutting property owners must he executed. Adopted by the City Council thin 25'~ day of February, 2U03. ATTEST: Marlin D. Torgersou Mayor 5C~~1 Clary D. Plntx City Administrator c Hutchinson City Center ~~~~~~. m FLwa strsst sE lrutchlasoq MN S73S0.33ZZ 3Z0..T87.3151/Fsx 3Z0.Z3sJZ1p DATE: Febmary 19, 2003 TO: Hutchinson City Council FROM: Hutchinson Planning Cornmlaeion SL11;.iECT: CONSIDERATION OF k1tELIM1NARY PLAT OF 95 LOTS TO BE KNOWN AS HUTCffiIYSON I-IOLDINOS AND RICZONING FROM R-1 TO R-2 . Pursuant m Sections 12. [ 0 of the Subdivision Ordinance and 6.05 ofZonhtg Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and racommandauon with respect to the aforementioned request for a condiuonal use permit. 11TSTORY The applicants are requesting to plat 95 lots located in [he newly annexed property (Shimek property). The lots will be single and two family lots. Approximately 33 lots will be two family leaving 62 single family lots, for a total of 128 units in the development. Anew plat name will be chosen by final plat action. There are no strxt names listed as yet. Staff is worlatrg with the developer to name the streets. The applicants are requesting to rezone [hc entire area from Rl to R2. Staffconcems and comments are outlined as follows: Trsmaportxdon Edmonton Avenue and Jcffcnon Street will be the main entries into the property. P.dmvnton Avenue ie being designed by the City's cousultiny engineer. The road improvement im not expected to be completed until late fall of this year. The internal street widths era designed far a typica136 foot wide rood. There are two conneetroue onto Edmonton Avenue and one canncction to 7cfferson Street. The lots along Edmonton Avenue would have two ftont yards (i.e. street frontage). The City will consider designing a small bcrmed area on the south side of Edmonton Avenue to batter address the double frontage iesuc. Nn driveways would directly access Edmonton Avenue or Jefferson Strnat. Stair believes there should be s rum lane added to the southbound portion of Jeffaxaon Street. The problem with Jcffcreon Street is that it Is somewhat of en existing traffic generator and there will be mare pipe in and out of this area. The turn lane would help ellevialc conflicts when southbound nafflc Is nrmittY. Wetlands/Stormwster Management Thcrc is a largo wetland in the southwest portion of the pint The wetland croeaea over the property Ilea to the south and west. The wetland would be irrlpacted by road construcuon end by a new stormwater detention axes. The wetland conservation act does not allow wetlands to be used instead of stormwetex ponds. Reuter, ulere needs to be pretreatment of etarmwater prior to it entering the wetland area. The replecemcnt plan moat be submitted and approved by the City's wcuend person, Rvgex BerQQren. The Subdivision Ordinance, Section 12 Subd.l6, states easements for utilities should be at least 6 feet on aide lot lines. The plat only presents 3 feet. Grading/I'urf F.atsbllshmcnt 'T'he site h very large and therefore staff is requesting a staged development plan be submitted. This should assist the City in knowing when Certain grading componenia will be completed. The City has also had a lot of problems with turf establishment, particularly with late in the year projects end multi-phased prajecu. - n,~~W ~~~ ~y~ba ww~ - 5~~~ Finding of Fact Hutchinson Land Holdings Preliminary Plat and Rewning Page 2 The eubdivider'a agreement provide the stipulations for what needs to be accomplished, but staff will include this 0B a preliminary plat condition. The subdividex's agreement provides for the type of seeding that needs to be accomplished and will also identify the contact person for maintenance of the turf' or control of weeds for the development. Since Otnlot A is not part of the right of way, this area must be maintained 6y a homeowner's association yr the developer. The loq are all platted into the stormwatex pond areas, therefore, long term maintenance will be consumed by the property owner. (The City still is allowed to access the ponding through caeetnenta.) Tlming and StaglnQ of the Plat Services will not be available to the property until Fall of 2003. There ie no guarantee Edmonton Avenue wlll be completely constructed by the Fall of 2003. Bccuuse of the uncertainty itt Municipal Smote Aid dollars, which would be used to partially complete the roadway improvement, the developer moat be prepared to contribute more to the roadway to secure ire completion. Additionally, the Final Pkt may not be comidexed until the Edmonton Avenue project hee bean designed and approved by the City Council to moon forward. Fes The recently adopted bonding requirernenta (section 12.20, subd. 1 (K)) is effective as of January l4, 2003. This requires that the developer provide a bond or letter of credit in favor of the City, in the amount equal to 100% of the project Improvements. The City also collects a 7% cash escrow fYom the developer prior to construction. The parkland contribution in the R2 district v $175.00 per unit SAC/WAC charges In 2003 are 52040.00 per unit (note this fee increases every year). This development is located in the electric service territory area, which places a charge of $800.00 per unit The above costa ere collected with the building permit fees. 1. The required epplicn[ion was submitted and fete were submitted. 2. Notices were mailed to the aurroundiitg property owners as well ae published in the Flutchiruon I.aader on February 6, 2003. 3. Thera were no neighboring property owners present objecting tv the request. The Plattnlttg Co~tiasion voted to reconnnend approval of the Preliminary Plat and Rezoning with the following conditiorte: 1. The plat mwt be named 2. 9teff will work with the developer to eatabllsh Street names. 3. The wetland mitigntion document and approval from Roger Berggren must be submitted. 4. A phasing Plan, by Year, must be submitted. 5. A mahttenance company moat be identified to take cart of the property prior to honors being constructed in the area. 6. A bond or ]attar of credit must be submitted at dte time of subdivision agreement execution. 7. 'Ihc escrow must be submitted prior to construction. 8. Other feed will be collected at the time of building permit. 9. The plat must reflect 6 foot side yard easement areas. 5Lc~1 Flnding of Fact IIutchinaon Land IIoldlnya Prellminary Piat and Rexoning Page 3 10. A south hound, right turn lane should be addad to the grading plan. 11. The Final Plat will not be considered until the City Council hoe approved procccdinQ with the Edmonton Avcnue project. 12. The file lino agreement between Hutchiruon Laud Holdings and the abutdng property owners must he executed apactRtlly suhmitted, Dean Kirchaf~ Chairman Hutchinson Planttin~ Commission cc: Paul Hetka, 37 Monroe St. SE Hutchinson Land Holdinge LLC, 2453-12'" St. S.E., Sr_ Claud MN 56304 8111 Wa[klne, Flotm 8u11dera Network, 205 Emt Rid~cvillc Blvd., MtAlry Mp 21771 John Brunkhont, County En~neer Roger Bcrg~en, County Environmentalist C~~ 1 CITY OF HUTCHYNSON PLANNING STAFF REPORT L .~ C~ To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Mlles Seppelt, Amanda Alison, Jeau Ward, John Radeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Grelve, Mark Schnobrlch, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, D1ck Nagy, Julie Wischnack, AICP, and Bonnie Baumtta Date: February 3, 2003 -Meeting bate: February 18, 2003 Applicant: Paul Betker and Hutchinson Land Holdings, property owners REZONING ANb PRELIMINARY PLAT Brkf bcscrlption The applicants are requesting to plat 95 lots located in the newly annexed property (Shimek property). The lots will be single end two family lots. Approximately 33 iota will be two family leaving 62 single family lots, for a total of 128 units in the development. Anew plat name will be chosen by final plat action. There arc no street names listed as yet. Staff is working with the developer to name the streets. The applicants ere requesting to rezone the entire area from R] to R2. GENERAL INFORMATION Exlstlng 7,oning: Rl (Law Density Residtntial -Single Family) Property Location: South of Edmonton Avc. SE and West of Jefferson St. SE Lot 5L:e: Exlsting Land Use: Agriculture AdJacent Land Use And Zoning: Agriculture fo the south; Low to Iviedium Residential to the north; Fringe Commercial to the west and rural residential to the east. Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning Hletory: The property was annexed to the City of Hutchinson in December, 2002. Proptrty annexed to the City comas in zoned Rl district. Applicable Regulations: Section 6.05 Re~.onings Section 12.10 Preliminary Plat 5C~~1 Rezoning Rtqutat Hutchinson Land Holding~ L.L.C. Planni~ag Commpaslon February 18, 20D3 Page 2 SPECIAL 1NPORMATION Transportetian: Edmonton Avenue and Jefferson Stree[ will 6e the main entries into [he property. Edmonton Avenue is being designed by the City's consulting engineer. The road improvement is not expeclcd to be completed until late fall of this year. The internal street widths are designed for a typica136 foot wide road. There are two connections onto Edmonton Avenue and one connection to 7efferson Street. The lots along Edmonton Avenue would have two front yards (i.c. street frontage). The City will consider designing a small betTned area on the south side of Edmonton Avenue to better address the double frontage issue. No driveways would directly access Edmonton Avenue or Jefferson Street. Staff believes there should be a turn lane added to the southbound portion of Jefferson Street. The problem with Jefferson Street is that it is somewhat of an existing traffic generator and there will be more trips in and out of this eras. The turn lane would help alleviate conflicts when southbound traffic is turning. Parking: N/A Analysis and 12ecommendatlon: Wedandr/Stormwater Management There is a large wetland in the southwest portion of the plat. The wetland crosses over the property line to the south and west. The wetland would be impacted by road construction and by a new stormwater detention area. The wetland conservation act does not allow wetlands to be used instead of stormwater ponds. Rather, there needs to be pretreatment of stormwata prior to it entering the wetland area. The replactmcnt plan must be aubmitted and approved by the City's wetland person, Roger Berggren. The Subdivision Ordinance, Section 12 Subd.1G, states easements for utilities should be at least 6 feet on aide lot lines. The plat only preaonts S feet. Grading/Turt Establlsbmeat The site is very large and therefore staff is requesting a staged development plan be submitted. This should assist the City th ]mowing when certain grading components will be completed. The City has also had a lot of problems with turf establishment, particularly with late in the year projeots and multi-phased projects. The subdivider'a agreement provides the stipulations for what needs to be accomplished, but staff will include this as a preliminary plat condition. The aubdivider's agreement provides for the type of seeding that needs to be accomplished 5c~~~ Rezoning Request Hutchinson Land Holdings L.L.C. Planning Commission February 18, 2003 Page 3 and will also identify the contact person for maintenance of the turf or control of weeds for the development. Since Outlot A is not part of the right of way, this area must be maintained by a homeowner's association or the developer. The lots are all platted into the stormwater pond areas, therefore, longterm maintenance will be consumed by the property owner. (The City still is allowed to access the ponding through easements) Timfng and StaglnQ of the Plat Services will not be available to the property until Fall of 2003. There is no guarantee Edmonton Avenue will be completely constmcted by the Fall of 2003. llecause of the uncertainty in Municipal State Aid dollars, which would be used to partially complete the roadway improvement, the developer must be prepared to contribute more to the roadway to secure its completion. Additionally, the Final Plat may not be considered until the Edmonton Avenue project has been designed and approved by the City Council to move forward. Fees The recently adopted bonding requtremtnts (section 12.2D, subd. 1 (K)) is effective as of January 14, 2003. This requires that the developer provide a bond or letter of credit in favor of the City, in the amount equal to 100% of the project improvements. 'The City also collects a 7% cash escrow from the developer prior to construction. The parkland contribution in the R2 district is $175.00 per unit. SAC/WAC charges in 2003 are $2040.00 per unit (note this fee increases every year). This development is located in the electric service territory area, which places a charge of $800.00 per unit. The above costs are collected with the building permit fees. Planning Staff recommends approval of the rezoning and platting request with the following conditions: 1. The plat must be named 2. Staff will work with the developer to establish Street names. 3. The wetland mitigation document and approval from Roger Berggren must be submitted. 4. A phasing plan, by year, must be submitted. S. A maintenance company must be identified to take care of the property prior to homes being constructed In the area. 6. A bond or letter of credit must be submitted at the time of Stlbd1v161oR agretrnq]t CXCCUtipn. 7. The escrow must be submitted prior to constmctivn. 8. Other fees will be collected at the time of building pemtit. 9. The plat must reflect 6 foot side yard casement areas. 10. A south bound, right tum lane should be added to the grading plan. 5C~~ 1 Rtzoning Requtat Hutchinson band Holdln~s L.L.C. PlanninP Commisslon February 1$, 2003 Page 4 11. The Final Plal will not be considered until the City Council hes approved proceeding with the Edmonton Avenue project. Cc: Pnul Hetkar, 37 Monroe St. SE Hutchinson Land Holdings L1.C, 2455-12° St. S.E., St. Cloud MN 5631)4 Sill Watione, Horne Buildcra Networl4 205 Esst liidgcvilla Blvd., Mr.Airy Mb 21771 John Brunkhorst, County Engineer Jiogcr Barpyren, County Environmanuliat CJ ~~~ ~' hf '~` G9:; ~~ _, ~ ~~~~~ ~- ~.- »,- r ~ A ~+ '~.' z +~a . ~ ~,"' r a ~~` ~ ~ r M ~ +ca I i ~ ~ ~ ~ ~~ r ~ r *~' / r ~ ~p.. J ~ ~' ar"' N ~ ~ w ~L,.... ,. ~..._.. p T ~, ~ ~.. ~" ~ ~ ~ x ~~ ~ ,~• w ~X fir! ~ k ~ I ~ ~ ~ ~ ~G~, ~ i ~~~ ~ ,I" ~ ~ rca ' ant e Y t~~4 ~ ~~/ ~"` ~'~. ~ ~~ ~~ ~ R e P~ sW f d P) ~ f ~ ~ a ~ it ~ arl ~ ~ t ~ yy~~ p 1 1~ w s N' ~, q ~ ~; ~ ~ ,~. qti S ~ ~ c,~p Y~ w ~~ Y .[ _ ~L..,~... .. ,. , 1 .~.. ,.. 'rte"" r F r ,~~ cp ~ ,~„ =~~=~~ ~~ ~ ~~ "`""°9 1 ~ ~~~ ... .....w vN~ VCnT MKK1' OH wr..c MCLEOD COUNTY omce. of Plsllmnt do 7onilu ~1virOnmen4l SarviCer Courthouaa•880 11~ Streat E Haifa I19 Cilct+coe, MN b688d Phone (880) 884-1268 Fax (880) 884.8410 Ilaeemher 17,20Q1 1Cslly Dlouly EJa11nuY IImdronmerW I aervioae Compmry 26103 Vlydd Aoae Lrfa Shorewood, MN 35371 Doer Mr. Dlorrhy; Th4 hater !a in re~arde m a wetland dallnea6on tepat that I reviewed dunbered KE8 1>tnJeot No.1(ID2.1 S3, 7'hie wetland ddlooatlon wa dooo fb~r a prvpa~ed develeP+oeof d)' ~ ~]' of 1lut~imon. The wotlead delhroetion dos look aoaeptable wd meeb the nqukanems ibr t6. Miamae4 wal.nd Canaervetivn Aot, Au Y~ arc suwrr, ~ dniolnr ~ $~ of wedande must &+Now• procadruar ib th. artmo.oto wetland Cooapvation Aa. Pioue inlbrm your o$ent that thi. ot$aO mart ha oorkeatod and gram appvvd helbro am impaotr to a+r9 wetlmde felts ~Isee. ~Y~ hewr ~' 9~~ or tooarfou, glean tAd &oe m wll ma al (320) t64 -1139. s~er+ay. ~~ ~..~ ~~~ McLsod Cowty I,CHT ,. ~(~~ 1 RESOLUTION NO. 12122 RESOLUTION APPROVING A CONDITIONAL USE PERMIT Ii.F,QURSTED BY MENARDS TO CONSTRUCT A FENCE 14 FEET IN IIEIGHT ,AND Ai.LOW FOR OUTDOOR STORAGE AND DiSPI„AY AREA I.OCATF.D AT 1525 MONTREAL STREET SE BE IT RESOLVED BY TIIE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: 1. The applicant is requesting a conditional use permit to constmct a fence 14 feet in height and allow for additional outside storage and display area. The yard entrance to the warehouse area will be relocated from south of the building to the north of the building. The construction also involves the construction of a 21,641 square foot enclosed warehouse space. LEGAL DESCRIPTION: Lot 1, Block 4 Menard Addition 2. The City Council has considered the rccomntendation ofthc Planning Commission and the effect oftho proposed uec on the health, safety and welfare of the occupants of the surrounding lands, existing and attricrpated uaffic conditions, and the offact on values ofproperties m the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are mot. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. The site plan dated 12/05/02 shall be followed. Any deviations to the site plan, must be approved by the City, prior to construction. 2. The City Forester's request for change in one of the species shall be followed. 3. The conditional use pernrit is valid for a period of one year, from the date of approval. 4. The applicant roust provide detailed building drawings for the huilding department to review. 5. The City has outstanding issues relating to the road improvements for the project and drainage to the south of the existing fence. 'Chess problems must be resolved and the City reserves the right to withhold permitting or certificate of occupancy for the construction. Adopted by the Ciiy Council this 25`s day oCFehruary, 2003. ATTEST: Gary D. Plotz City Admiunislratvr Marlin D. Mayor Tnrgerson ,~~C~a c DATE: TO: lrxom: Hutchinson City Council Hutchinvon CI Center nt Hwan stress se ftntchlmoa 1HTt aasao-2s2a 32CM3B7-a151/P'rx 320.17}4210 Hutchuzsvn P]enninQ Cvtturtisaivn 9UB.TECT: CONSIDERATION OF CONDITIONAL Usti; Pl•;IU~IIT REQUESTED BY MENARDS TO CON57RUCTAFENCE 14 t•'EET IN HEIGHT AND ALLOW OUTDOOR STORAGE AND DISPLAY AREA LOCATED AT 1325 MONTREAL STREET SE Pursuant to Sections 10.01 and 10.07 of Zoning Ordinance No. 464, the Hutchinson Planning Conmriarivn u hereby aubmitbng itt findings of fleet and recormncndadon with respect to dre aforementioned request for a conditional use permit. The applicant is tequcstina conditional use permit to construct a fence 14 feet in height and allow for additional outside storage and display area. The yard entrance to the warehouse area will be relocated from south of the building to the north of the building. The construction also involves the construction of a 21,641 square foot enclosed warehouse space. FINDIIg4817F~~T • 1. The required applicadon wan submitted end fee were aubmittcd. 2. Nadcea wen mailed to the surrounding property owners as well as published in the Hutchinson Leader on February 6, 2003 3. Thane were no neighboring property owners present objecting to the request. 4. Staff had concerns regarding emergency ecccsa to the south etomgc end display area and the new wuehouae. Staff hoe discussed the issue with the property owner end there accrue to be adequate erca to operate cmcrgcney vchielca to the rear of the store. S. The City Foreatex reviewed the tree planting plan and suggeatm a change from white ash to black ash due to soil condidona in that erect. The odrer selections of plant materials are appropriate. Tha Planning Commission voted to recommend approval of the rondlHonal use permit with the following conditions: 1. The site plan dated 12/05/02 shall be followed. Any deviations to the site plan, moat be approved by the City, prior to construcdon. 2. The City Forester's rcqueat for chengc in one of the species ahnll be followed 3. The condidonal use permit is valid for a period of one year, ftom the date of approval. 4. The epplicent must provide detailed building drawings for the building dtperement to review. 3. The City hoe outatandin~ ieauca rclatiay to the road i~rovaments for the pmject and drainage to the south of the existing fence. Tlteae problems moat be resolved end the City reserves the right to withhold permitting or certi5cate of occupancy for the comtrucdon. espectflilly submitted, . Dean Kirchoff, Chaimwn FIutchinaon Planning Commission cc: Marv Prochaeke, Menard, Inc., 4777 Menard Dr., Eau Claire, WI 54703 - fMM.d nn ncyWed pywr - ~j(cJa February 20, 2003 ~ CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Ilutchlnson Planning Commission Prepared By: Plauning Staff: Brad Emans, Dolf Moon, Don Nelson, Miles Seppelt, Amapda Alfson, Jtan Ward, John RodeberQ, P,E., John Webster, John Olaon, Lenny Rutledge, Barry Grelve, Mark 5chnobricb, Marc Sebora, Gary Plotz, Ken Merrill, Sim Popp, Steve Madson, Dick Nagy, Julit Wlschnack, AICP, and Bonnie Baumctx Date: February 3, 2003 -Meeting Date: February 18, 2003 Applicant: Menards, property owntr CONbITIONAL USE PERMTT Brief beacrlptlon The applicant is requesting conditional use permit to constrict a fence 14 feat iri height to screen new outside storage and display area. The yard tntrance to the warehouse Brea will be relocated from south of the building to the north of the building. The construction also involves the construction of a 21,641 square foot enclosed warehouse apace. GENERAL 11VP'ORMATION Existing $onlnQ: C4 (Fringe Commercial) Property Location: 1525 Montreal Street S.E. Lot Slze: 15.83 acres ExistlnQ Land Use: Commercial AdJacent Land Use And 7~oning: Commercial, Rural Residential and Agriculture Comprehcnslve Lead Use Plan: Urban Commercial ,Zoning Illatory: The property was annexed to the City of Hutchinson in Maroh of 2000 end rezoned from Rl to C4 in April of 2000. A conditional use permit was also granted in 2000. Applicable Regulations: Sections 10.01 and 10.07, Chapter 11 of the Hutchinson Zoning Code SPECIAL IIVFORriIATION Transportatlon: Edmonton and Montreal Ave. Parking: It appears the rear loading dock area will create a very narrow driveway to the otrteide yard area. ~Cc~ ~ Conditional Use Permit Menarda Planning Commission- February 18, 2003 Page 2 Analysis and ltecommendatlon: Staff had concerns regarding emergency access to the south storage and display area and the new warehouse. Staff has discussed the issue with the property owner and there seems to be adequate area to operate emergency vehicles to the rear of the store. The City Forester reviewed the tree planting plan and suggests a change from white ash to black ash due to soil conditions in that eras. The other selections of plant materials are appropriate. Planning Staff recommends approval of the request with the following conditions: • J 1. The silo plan dated 12/05/02 shall 6e followed. Any deviations to the site plan, must be approved by the City, prior to construction. 2. The City Forester's request for change in one of the species shal"l be~^ followed. l t . ,~ ~T 3. The conditional use permit is valid for a period of ~ from the date of approval. 4. The applicant must provide detailed building drawings for the building department to review. 5. The City has outstanding issues relating to the road improvements for the project and drainage to the south of the existing fence. These problems must be resolved and the City reserves the right to withhold permitting or certificate of occupancy for the construction. Cc: Merv Procheske, Menard, inc., 4777 Meaard Dr., Eau Claire, WI 54703 SL~~a • To: Julie Wischnack, Director Plannizag & Zoning From: Mark Schnobrich ,City Forester RE: Menards Landscape Review February 5, 2003 I reviewed the landscape at the Menards Inc. site on Hwy 15 South and Airport Road and found the following. - of the 86 or so shade trees, pine or ornamental crab apples that were planted on the site, only 2 were in a state of decline or not living. The other plantings appeared alive and at least surviving at this time. - due to snow depth I was unable to decipher the condition of the shrub plantings. - ** the selection of species for the site is appropriate with one suggestion for the designer and that is to change the white ash (F. Arxzericana) to black ash (F. nigra) due to soil conditions in that area. The other selections of plant materials are appropriate. 5 C~-~~. ~ ~,~. Ix ~ ~`x~ n a' -: ~~ ~ ,. ~~ t - ~~ ;._, a .-1 ~ P a~ 1~ ~ ~:axe ~~ ~' ~~ ~ 3 , M ~py ~i w ~ ~ °- ~ ~~ ~ ~~~~ ~ ~ ~ _ ~, `-' t ~ ~ ~ ~ ~- ~ fie. ra - ~c, W ~ !-„~,r-an v~r,p~,a`..c~ ~Ym-r s7+z^ ~t,.,,; x q, ~_tfy ~ ~., i T- ., ~ 9 ~~ ~ r ~~~~ s ~ ~~ ~~~ e ~ Z Cep ~s ~. 4 ~~ ~~W ~ ~. r ~ ~ a c ~' ~~ I ~~ ~ ~~'~ ~ ~ .~ ~r,~ ~~ . ;~, m ~ P :. ..~.~ - , _W' -~ --- - -- ~..._ _ -~ ,~ ~, ~~ ,_ _, ~y ~ 1 w~ °~.,., - ~ ;~~ _ ~ ~ ~. '~ s "` Mi ~~ .~ dam ,~ ,:~ ~ ~~ ~~ ~'~~~ ~~~ ~ ~~ ~~ ~°~ ~L ~~~ ~: ~~ -~ -r. ~z ~~ RESOLUTION ND. 12123 RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED 13Y IIUTCIIINSON UTILITIES TO CONSTRUCT A 115kv POWER LINE LOCATED IN THE II DISTRICT ALONG CITY LIMITS IN SECTION S BE IT RESOLVED BY THE CITY CDUNCIL DF THE CITY OF HUTCHINSON, MN: FINDING 1. iiutchituon Utilities Commission, has applied for a conditional use permit to constmct a power 11ne which will complete an upgrade of the transmission lines for (i9kv and is needed to complete our section of the power grid from J?xcel's 230kv line near Biscay to the -ig Swan substation near Dasscl which is owned by (3rcat River Energy. LEGAL DESCRIPTION: Located in Section 5, Hassan Valley Township 2. The City Council has cvnsidemed the recommendation of the Planning Commission and the effxt of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existingg and anitetpatcd traffic conditivtas, and the effcet on values of properties m the surrotutding area and the effect of the use on the Comprchcneive Plan. 3. The Cotmcil has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the cvnditivne, ae outlined below are met. ~QNCLUSI4Z[ The City Council herehy approves the conditional use permit with the following conditions: 1. Any crossing permits required by the DNR, County or State Highway Departments must he acquired before construction may begin. 2. Property owner oagements, if necessary, must be secured prior to the construction. 3. Changes in the location of the line must be reviewed by the City. Adopted by the City Council this 25th day of hebruary, 2003. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgorsbn Mayor 5(~~3 HuteFlinson Cit Center OATH: TO: FROM: Hutchinson Ciry Council ~]EMOFtANn_U~I Iutchinson Planning Cormniasion 1.11 Henn 8troet 8E Hutchlasoy hn~] SSJS0.2322 31h3a7.3131/Fss 320.234.4140 SUS.iECT: CONSIDERATION OF CONDFTTONAI. USE PERMIT REQUESTED BY HUTCHINSON UTILfIIES TO CONSTRUCT A 1 ISkv POWER LINE LOCATED IN THE I1 DISTRICT ALONG CITY LIMITg W SECTION S Pursuant to Section 6.07 At (d)(I) ofZoning Ordinance No. 464, the Hutchinson Planning Cormniaslon is hereby submitting its Endings of fact and recarrmrendation with respect to the aforementioned request for a conditional use permit. The applicant is requesting a conditional uce permit to complete an upgradt of [hc transmission lines from 69kv to 1151cv and complete the section of the power grid from Excel's 230kv line near Biscay to the Big Swan Substation near Dassel which is owned by C3rcat River Energy. The property borders an area to be annexed for industrial use in the future. FINDINGS OF FACT 1. The xequircd eppllcation was aubxnittad end fees were submitted. 2. Notices were mailed to thc surrounding property owners as well as published in thc Hutchinson Leador on February 6, 2003 3. There were no neighboring property owners present objecting to the request. The Planning Canmrissiou voted to recommend approval of the conditional use permit with thc following conditions: 1. Any crossing permits required by thc DNR, County or State Highway Depaxtrnenta moat be acquired before conetmetion may begin. 2. Pxvperty owner casements, if accessary, must be secured prior to the construction. 3. Changes in the location of the line must be reviewed by the City. eapectflilly aubatitted, Dean Kirchofl; aiCh tn~an Hutchinson Plamr[ttg Commission cc: Htnchinean U[ilidea February 20, 20113 CITY OF HUTCHINSON PLANNING STAFF REPORT ~~ To: Hutchinson Planning Commission Prepared By: Planniug Staff: Brad Emana, Dolf Moon, Dop Nelson, Miles Stppelf, Amanda Alfson, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, I,tnny Rutledge, Barry Grtive, Mark Schnobrlch, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madaou, Dick Nagy, Julie Wischnack, A1CP, and Bonnie Baumetz Date: February 3, 2003 - Netting Datt: February 1$, 2003 Applicant: Hutchinson Utilitits Commission CONDITIONAL USE PERMIT Br1eF Descriptloa The applicant is requesting a conditional use permit to complete an upgrade of the transmission lines from 69kv to 115kv and complete the section of the power grid from Excel's 230kv lino near Biscay to the Big Swan Substation near Daasel which is owned by Great River Energy. E GENERAL INFORMATION Ealsting Zoning: Il (Limited Industrial) and Luce Line Trail Property Location: Along the Eastern edgc of the city limits in the Il district, Section 5, Ilasson Valley Twp. 5Cc~3 r~ Conditional Use Permit t-Iutchittson Utilities Power Lint Planning Commission-February 18, 2003 Pu$e 2 Lot Stir. ICI/A Existing Laud Use: Vacant and Luce Line Trai] AdJacent Land Use And ZonlnQ: Industrial and Agriculture Comprehensive Land Use Plan: Industrial use Zoning History: The property borders an area to be annexed for industrial use in the fliture. Applicable Regulations: Section 6.07B1.(d)(1) SPECIAL 11VFORMATION Transportation: N/A Parkins: N/A Analysis and Recommendation: Tho Planning Staff recommends approval of the request with the following recommendations: 1. Any crossing permits required by the DNR, County ar State Highway Deparhnents must be acquired before construction may begin. 2. Property owner easements, if necessary, must be secured prior to the construction. 3. Changes in the location of the line must be reviewed by the City. Cc: Hutchinson Udlldes 5Cc~3 v .,, ~ ~„ .,-.v„ apzam vo~,~ m ~° COOZ ~ I 83j Q3Al3~ ~,~~ li ~~©~ or ~ LJ Minnewtr Deportment of Tranaportptbn District 8 - Willmer/MerahallMulthinaon 2505 Tnvwpvnation Road ~~C+~ _t~~ OPtlce Tel: 320.231-5193 WilUnrr, MN 56201 800-637-3792 JAS ~ d ~I:i Fax: 320.231-5168 www.dot.stnte.nm.ua Cml 01 Hut .r, ~n January 9, 2003 Devi of p. ~. 6 Julie Wischnack, AICP Planning Director City of Hutchinson 111 Hassan Street Hutchinson, MN 55350 RE: C.U.P. Roqueeta for Hutchinson Utllltlea Commission Dear Ms. Wiachnack: Thank you for giving Mn/DOT the opportunity tc comment on Hutchinson Utilities Commiaalon's Condkianal Use Permit request. MNDOT appreciates the City's collaborative effort to refer any planning and zoning requests that are adjacent to any trunk highways. Upon review of this request, Mn/DDT offers the following comment(s): Ta advise the applicant to obtain a permit for any work on State right of way. For the applicant to contact Geri Vick at Willmar Mn/DDT office (320-214-3776) for Information on the pennkting protege. If you have any questions regarding this fetter, please don't hesitate to call me at 320-214-3753. Thank you. Sincerely, ~' ~~~~~ ~~ Patrick Weidemann Planning Director, MNDOT D-B cc: Geri Vick, Mn/QDT An equal opportunity anpbyer ~(C.13 RESOLUTION NO. 12124 kESOLUTfON APPROVING A FLV.4I, PLAT Tfl BE KNUWN AS STEARNS WOUDS SUBMITTED BY RUGICR AND RACHEL STEARNS BE IT RESOLVED BY THE CITY COUNCIL OP TIIE CITY OF HUTCHINSON, MN: 1. The property owner has sttbwitted a seven lot f3na1 plat to be known es Steams Woods. Lot 1, Block 1, was rezoned to R2 ut December 2002 end a Conditional Use Perrttit was approved for the construction of a Hospice House on the lot_ The remainder of the plat is ~gned R1 (Single Family Residence). LECAL DESCRII'TION: That part of the South Helf of Section 2, township 116 North, Range 30 West, McLeod Cotutty, Minnesota, described es follows: Commencing at the southeast comer of said Section 2; thence North 89 degr~ea 28 tninutes 26 seconds Weat, assumed bearittg along the south line of the Southeast Quarter of said Section 2 a distance of 1972.18 feet, thence North 0 degrees 04 rmnutea 26 attends weal 1328.81 feet to the point of beg~nning of the lend to be described; thence north 89 degrees 28 minutes 26 seconds Went 777.83 feet; thence Norrtthh 10 degrees 18 minutes 40 secanda East 283.80 fact; thence North 28 do ees 57 minutes 52 seconds East 179.17 feet to the abuth lino of FIFTH ADDI1'lUN'1'U LAKEW(H7D TERRACE according to the retarded plat thereof, thence caaterlY, along the last said south lint 639.67 feet; thence South 0 ~egroee 04 nunutes 26 seconds East 439.88 feet to the pomt afbeginning. 2, The City Council has conaidvred the reconmtendation ofthe Planning Cotnatiaeion and the effect ofthe proposed use on the health safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the affect onvalues o properbes m the surrounding errs and the effect of the use on the Comprvhenstvv Plan. 3. The Council hen determined that the proposed use ie in harmony with the general purpnne and intent afthc Zoning Ordinance and the Comprehensive Plan., if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the Final Plat with the Following conditroruo: 1. A subdlvlsiou agreement must be executed prior to commencement of cottstructlon. 2. 'lhe ouduts will never be deemed buildable parccla of property. 3. Further ivubdivinion of the prnpetty will require a rvplattrng protege. 4. Further subdivision must coincide with Perk Island Drive connecting to the east. Adopted by the Clty Council this 25"' day of February, 2003. ATTEST: Clary D. Platt City Administrator Marlin D. Torgereon Mayor SC~~~-1 Hutehinson Clty Center - - • DATE: Febntary 20, 2003 111 tLxan 61reel SE Autchlraoq MN Sd3SQ2l22 ]2a-187.7r71/Fax 72p-2744210 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Cotnmieaion SUBJECT: CONSIDERATION OF FINAL PLAT TO AE KNOWN AS ST$ARNS WOODS SLIHMI7"fED BY ROOER .AND RACHEL ST7?.ARNS Pursuant to Section 12.20 of Toning Ordinance No. 464, the Hutchinson Planning Cammiasion is hereby submitting its findings of fact and recommendation with rupect to the aforementioned request for final plat. The property owner has submitted a seven lot final plat to be known as Steams Worlds. Lot 1, Block 1, was rezoned to R2 in December 2002 and a Conditional Use Pemut was approved for the construction of a Hospice House on the lot. The remainder of the plat is zoned Rl (Sitagle Family Residence). 1. The required application wee submitted. 2. Park dedication fans at a rate of 5175 per unit for the R2 area, which would equal S 1,400 for the hospice home. The R 1 area would be at a rata of$215 per unit. Sewer and W star Access fees at a current me of 52040.00 per unit. The rate is one SAC and WAC unit per 3 beds above feu are required at the time of building permit acquisition. 3. "The final plat cotuieu of 71ats. The plat provides for street constmction extending Park Island Drive and than ends in a temporary col de sac for dte seven parcels. The extension of thn road to Homy Trce Aoed would occur when the remaining plat is developed. The City wlll be bonding for the street improvements and. assessing the costa against the property involved- The road design has provided for the saving of marry of the tress on the property. Staff im working to save a tree to the west of the beginning portion of the new roadway. a win 1. A subdivision agreement must be executed prior to commencement of cvnstmction. 2. The outlote will never be doomed buildable parcels of property. 3. Further subdivision of the property will require n replotting process. 4. Further subdivision must coincide with Perk Island Drive connecting to the east. LJ eepcctfully bnti d, Dun Kirehoff, Chairmen Hutchinson Planning Commineion cc: Roger and Rachel Stearns, 720 Honey ~c~Rd~rakw p~pnr- ~~~ u ~£ CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff: Bred Emans, Dolf Moon, Don hlelaon, Mlles Seppelt, Amanda Alfaon, Jean Ward, John Rodeberg, P.E., John Webattr, John Olson, Leuny Rutledge, Barry Grelve, Mark Schnobrich, Marc Stbora, Gary Plotz, Ken Mtrrill, Jim Popp, Steve Madaon, Dick Nagy, Julie Wiachneck, AICP, and Bonnit Baumetz Date: February 3, 2003 - Mteting Date: February 18, 2003 Applicant: Rogtr aad Rachel Stearns, proptrty owners FINAL PLAT ~ I Brief Dencrlptlon: The applicant heA submitted a seven lot final plat to be known as Stearns Woods. Lot 1, Block 1, was re~,oned to R2 in December 2002 and a Conditional Use Permit was approved for the construction of a Hospice House on the lot. The remainder of the plat is zoned Rl (Sitagle Family Residence). GLrNERAL INFORMATION TLxlsting Zonlag: R-1 (Single Pamily Residenlial) end R-2 (One and Two kamily Residential) Property Location: West of Honey Tree Rd North of Bridgewater Second Addition Lot Size: 7.32 acres Existing Land One: Vacant AdJacent Land Une And Zoning: R-2 (Low Density Residential) to the North and R-1 (Low Density Residential) to the East, South and West Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: The property was annexed to the City in 1993. Presently there is one single :Family dwelling on the property. Applicable Regulations: Section 12.20 (Subdivision Regulations) Transportation: Park Island Drive ~`CJL~ Final Plat-Steat'ga Wooda Roper and Rachel Stearna . Planning Commlaaion- February 18, 2003 Page 2 Parking: N/A SPECIAL 1NFORMA'I70N Plnal Plat The Ana] plat consists of 7 lots. The plat provides for street construction extending Park Island Drive and then ends in a temporary cut de sac for the seven parcels. The extension of the road to Honey Trce Road would occur when thc remaining plat is developed. The City will be banding for the street improvements and assessing the costs against the property Involved. The road design has provided for the saving of many of the trees on the property. StafF is working to save a true to the west of the beginning portion of the new roadway. Recommendatlon~: Planning Staff reconrmends approval of the final plat with the following conditions: 1. A subdivision agrecmcnt must be executed prior to commencement of construction. . 2. The outiots will never 6e deemed buildable parcels of proptry. 3. Further subdivision of the property will require a replotting process. 4. Further subdivision must coincide with Park Island Drive connecting to the east. Cc: Roger end Rachel 9teerm, 720 Honey Traa Rd. S~~JU ,_- ~ # ~ ~ r~r e ~x~ ~ ~ ~t ~x~~ ~ t ~~~ ~ ~ ~t ~f~ ,..~~~~~~ to ~~~ ~r ~~ ~ ~ ~~~ ~ ~'~ ~ '~ ~ ~ ~. "" _ o c $ x rS;'CLLb'"idAJ~ r _.m.. ~ ~ ~ ~ N ~ 9 i ~ ~ a ~ ~ ~ ~ i ~~ ~' a ~ ~ ~ ~ ~ " ~ o ~ ~~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~" ~ i " ~~ ~. _...~ ~ _ ~~ ~l ~~ ~ ~ c ~T~~ t ~ ~ r ~ ~ ~ 7 ~ ~ ~ ~ ~ ~ 1 I ~ ~ ~ ~ ~ ~ ~~ ~„ ' •~.. P~ ~ I ~ ~ ~e ~ ~ ~ ~i Cy.~ ~. +~ ~ ~ ~ i ~~k~~5 ~ ~ }~ e~ .rte ~ ~° ^~.. ~ I ~,"",, ~ ~ ~ ' •-.. ~"' ~' . PUBLICATION NO. OItllINANCE NO. 03-333 AN ORDINANCE AMENDING SECTION 8.18.2, SUED. 2 Ok' TIIF. II[JTCII[NS[)N CITY CODE, TO CHANGE LANGUAGE REGARDING TIIIC FLOQU PLAIN MAPS 8.78.2 [;ENERAL PROVISIONS. Subd. 2. Estahlishmcnt of Ofllclal Zoning Map. The Official Zoning Map together with all materials attached thereto is hereby adopted by reference aztd declared [o be a pari of this Chapter. The attached material shall include the Flood Insurance Studyjr~ For the City of Idutchinson pod for McLeod County prepared by the Federal Emor~crtcv Management Apeney dated August 18, 1992, and the ri,.,.a..,,... nn,... a..+_a n.,...._. ~a ~oo~ _....,i Flood Insurance Rate Map ~OC the Cil}' q[ I lutchipson dated August 18, 1992, pod pant] #270616 0025 C of the Flood Insurance Rate Mnn for McLeod County dated August 1$, 1992. The Official Zoning Map shall be on file in the office of the Zoning Administrator and the Clerk. EFFECTIVE DATE OF ORll1NANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 25th day of Febntary, 2003 Attest: C3ary ll. I'lota Marlin TorQerson, Mayar 51~~ C DATE: TO FROM: Fabtuaxy 20, 2003 Hutchinson City Council Hutchinson Clty Center ~~ ~~ 111 Hnp~n Strxet 5Yt Hulthlmou, MN 6636p.xSly ,120.567.5]Sl/(''~M 72a-23+F4210 Hutchinson Planning Comntinivn SUBJECT: CONSIDERATION OF AMENDMENT TO ZONINd ORDINANCE SECTION 8.182, SUBD. 2, dF THE HUTCHINSON 7ONINd CODE TO CHANGE LANGUAGE IN THE FLOOD PLAIN ORDINANCE REdARDING TIIE OFFICIAL MAPS Pursuant to Scctivnn 6.05 of Loning Ordinsnce No. 464, the Hutchinson Plannhtg Cotntniasion is heraby submitting its fuldinYs offact and reconntxndation with xvspect to the afvrcmentioned request for nn amendment to the zoning ordinance. HISTORY We must include the McLeod County Flood Maps in Section 8.18.2, Subd 2 Establishment of Official Zoning Map. Dur ordinance now includes the City of Hutchinson Flood Boundary and Floodway Maps. The changes are as follows: 8.1 B.2 GENEk ai" PRO VISIONS, Subd, 2. Ertabllshment of OIDeial Zoning Map. '171e OfficinlLoning Map together with all materials attached thereto !s heraby adopted by reference sad declared to be a part of thin Chapter. The attached material shall include the Flvvd Insurance Study for the City ofHutchinson and for McLeed County prepared by the Federal EmerQeocvMaoa>zomont A¢oncv dated August 1 B, 1992, and the Flood Inaunaca Rate Mep ~~ C~ of Hutchinson dated August 18, 1992, ~d nand N27{l¢] b 0025 C yftheTlAO~ tin ce lxlrt~far Mclcud CauRly-,dated Autaut 1 B. 1922. The Ofllcial Zoning Map shall be anon file In the office of the Zoning Administrator sad the Clark. 1. Naticc wen pubhahed in the I-IutGhitl6gn i,ea~ vn February 6'" and Febmary 111h, 2003 2. Planning SrafIwould rocommead approval of the new ordinance to include the McLeod County flood mepa ae requcnted by Mirlaesota nNR. The Planning Conunisaivn voted to recommend approval of the amendment. cspcctfully nubmincd, Dcaa K.irchofi Chaimla7t Hutchinson Planning Connnisaion Prinwd m ncycYd lrynr- l ' \ ~ • CITY OF HUTCHINSON PLANNING STAFF REPORT To: FIutchinson Planning Commiaaion Prepared Sy: Planning Staff: Brad Emans, Dolf Mooa, Don Nelson, Miles Seppelt, Amanda A1fsoII, Jean Ward, John Rodeberg, P.E., John Wtbater, Jahn Olson, Lenny Rutledge, Barry Greive, Mark 5chnobricb, Marc Sebora, Cary Plotz, Ken Merrlll, Jim Popp, Steve Madsen, Dick Nagy, Jutle Wiachnack, AICP, end Bonnit Baumetz Date: February 10, 2003 - Muting Date: February 18,1003 RE: Flood Plaln Ordinance Amendment Br1tf Description We must include the Mcleod County Flood Mapa in Section 8.18.2, Subd. 2 Establishment o£ Official Zoning Map_ Our ordinance now includes the City of Hutchinson Flood Aoundary and Floodway Maps. AJlaly9ls and Recommendation: Planning Staff would recommend approval of the new ordinance to include the McLeod County flood maps as requested by Minnesota DNR. A copy of the letter from Ogbazghi Situn, Minnesota Departrnent of Natural Resources Waters is included in the packet. ~~C.\ May 22, 2002 Minnesota Department of Natural Resources Waters Ms. Julie Wischnack Planning & Zoning Duector City of Hutchinson 11 I Hassan Street SE Hutchinson, MN 55350-2522 Dear Ms. Wischnack: SDD L~fsyenc Rood S~_ Puul, Mlnnex~xa 511 55~4U 72 RE~En ED Mqy~ ~V C4'oryo 9 1DpZ 0.at orp? a~~ fl FLOObPLATN riTANAGEMENT MEETING FOLLOW C1P Thank you for meeting with Area Hydrologist Robb Collett and Ceil Strauss of my staff regarding the city's floodplain management on March 4, 2002. A copy of our monitoring form we submit to the ;~ ederal Emergency Management Agency (FEMA) for the "community assistance visit" meeting we had is enclosed. In general, the city is doing a good job of administering its floodplain ordinance. When there are proposals in the floodplain, the city does a good job addressing the floodplain issues and asking for assistance from DNR Waters as . needed. One of the city's main topics of concerzt related to floodplain management was the city's interest in improving the existing dam of the South Fork of the Crow River. Although the dam is not a state priority for replacement from a public safety standpoint, a 2001 dam inspection completed for the city verifies that there is deterioration. The current dam requires manual opemtion of the reinter gates, which is undesirable from a staffing standpoint and also has a negative effect on the public perceptions downstream. Landowners far downstream are convinced during high water periods that the Hutchinson dam operation is causing the flooding they experience. The proposed series of low-head, stepped weirs would simplify the operation, reduce the long- term operation and maintenance costs, and would help address the downstream perception problems. The city has also been working with DNR Fisheries on a more naturalized design that would incorporate a series of rapids that would act as a fish ladder. As the city is aware, any changes to the dam site would require a hydraulic analysis to ensure that the changes are consistent with the city's floodplain regulations. For follow up at this time, we will advise the city of any grants or funding options we become aware of that may help the city with the project. Also, the city asked Robb Collett to see if it was possible to get digital photos of any projects similar to the natural fish ladder it is considering. The DNR staff and you went over the inventory of structures in the floodplain and discussed that many have been acquired and removed. One of the city staff was going to go through the Corps • of Engineers' flood-prone structure inventory list and mark which structures are no longer in the floodplain, and forward a copy to Area Hydrologist Robb Collett (20596 Highway 7, Hutchinson, MN 55350). DNRlnform4t1on:631-296137 1-888~i46-6367 TrY:651-29b5484 I-SO0.637-3929 An ~v OpportuNty amp~oyar ~ Pdnud on R.o,are r.pw ranuYwq. Who V dua Dive•tlry M W mum al 10% IonCarw+.mu Wul. /C.~ • Ms. Julie Wischnack Hutchvnson 3/4/02 Floedplain Meeting May 22, 2002 Paga 2 As was discussed, due to annexations the city needs to amend its floodplain ordinance to add reference to the Mcleod County Flood Insurance Rate Map. Section 8.18.2, subd. 2., of your Flood Plain Management Ordinance (Ordinance 8.18) needs to be amended as follows: Subd. 2., Establishment of Of3cial Zoning Map. The Official Zoning Map together with all materials attached thereto is hereby adopted by reference and declared to be a part of this Chapter. The attached material shall include the Flood Insurance Studyies for the City of Hutchinson and prepared by the Federal ~,mer¢encv Management en dated August 18, 1992, and the Flood Insurance Rate Map for the Cate of IlutchinsQn dated August 18, 1992,~r~panel fk270616 0025 C of the Fly2d~u'attce Rate Map for Mcleod County dated AurcusSl$12Q~• The Official Zoning Map shall be on file in the office of the Toning Administrator and the Clark. Please note that this annendment would be consistent with Minnesota Statutes, Section 414.033, Sulid. 11, which states: 5ubd. 11. Floodplain; shoreland area. When a municipality declares land annexed to the municipality under subdivision 2, clause (3), and the land is within a designated floodplain, as provided by section 103F.111, subdivision 4, or a shoreland area, as provided by section 103F.205, subdivision 4, the municipality shall adopt or amend its land use controls to conform to chapter 103F, and any new development of the annexed land shall be subject to chapter 103F. On behalf of the Commissioner of Natural Resources, I am pleased to inform you that, with the incorporation of the map revision noted above, Ordinance 8.18 will be incompliance with Minnesota Rules, Parts 6120.5000 to 6120.6200. 'Therefore, in accordance with Minnesota Statutes, Section 103F.121, I hereby conditionally certify state approval of Ordinance 8.18. Please amend your ordinance within 90 days. Once the ordinance has bean amended, please forward three (3) certified copies of the formally adopted revision to Subdivision 2 of Ordinance 8.18.2 along with three (3) copies of the enclosed "Ordinance Certification Checklist" to Area Hydrologist Robb Collett to be kept with DNR Waters and FEMA records. Twill issue a final approval for Ordinance 8.18 once we have received the certified copies and checklists. .~~~~ . Ms. Julit Wischnack Hutchinson 3/4/02 Floodplain Meeting May 22, 2002 Page 3 In summary, the needed action itetvs for follow-up include: 1. Robb Collett is to try to get digital photos of a naturnl fish ladder similar to that proposed at dam site; 2. City staff will update structures in floodplain inventory and forward to Robb Collett; and 3. City.will amend existing floodplain ordinance to add reference to the McLeod County maps, due to annexation of area outside the limits of the city's FIRM, and send 3 certified copies of the amended ordinance to Robb Collett. Please feel free to contact Area I-Iydrologist Robb Collett at (320) 234-25fi0 or Ms. Strauss at (651) 296801 ar ceil.strauss@dnr.state.mn.us if you have any questions. Sincerely, ~~~ s,~, Ogbazghi Sium, P.E., Supervisor Floodplaln Management Program & NFIP State Coordinator Enclosures 05/CCS c: "I'he Honorable Marlin Torgerson, Mayor, City of Hutchinson Sujata Sanerjee, FEMA Region V (with enclosures) Robb Collett, DNR Area Hydrologist (with enclosures) Dave Leuthe, DNR Regional Hydrologist C~ S~C~ . PUBLICATION NO. ORDINANC>~ NO.03-33fi AN ORDINANCE AMENDING SECTION 12.40, ADDINf: Sl7AD. S.S OF TkIF. }IIIT('HINSON CITX CODE, TO ADD LANGUAGE REQITIRIN[; BOULI3:VARD TREE PLANTING IN NArW SUBDIVISIONS 12.40 MllV1MUM 1MPROVi{;MF.NTS REQUIRED Subd. .5 Tree P an ivider shall be re uire escrow dollars, ns part of the subdivider's aRreemgnt. for the puroose of havin¢ tho Ciri of Iutchinson plant ta'tts and/or provide soil adjus ~jg, on the boulevard arias within the dovolopment. '!he rnle of escrow shall be dttctitnined by the wholesale coat pf two trg of 2 inch caliper deciduous or 6 foot height &~Crous minimum siu). as established by resolution. ;~'he subdivider shall only be responsible for the cost of tho,nees. 'Ihe planting and maintenance of the trans shall bo conducted by the City of Hutchinson. Specie and location of tho trans eifd the need for soil adiuctmcnt shall be determined by the 1;~Y of Hutchinson- The planting of the trees will take place as si¢ni~cant portions of Ott development are occupied. EFFECTIVE DATE OF ORDINANC)C. This ordinance shall lake effect upon is adoption and publication. • Adopted by the City Counci] this 25a' day of February, 2003 Attest: Gary D. Plotz, City Administrator Marlin Torgerson, Mayor CJ SC~.~c~ C ~1 LJ DATE: Fabnwy 20, 2003 TO: Hutchinson City Council Hutchinson C1t Center 111 Hmaa 3tr..t 9k Hrltchlmara, MN X3330.2512 ]10.387.3131/Fax 310.131~2MI )FROM: Hutchiwon Planning Cvrmnisaion SUBJ>EC`T: CONSIDERATION OF AMENDMENT TO ZONINd ORDINANCE SHCTION 12.40 ADDINd SUED- 3.5 AEdARDINd TREE AND SOII. ADJUSTMENT REQUHtEMENTS IN NEW SUBDIVISION BOULEVARDS Pursuant to Sections 6.05 of Zoning Ordinance No. 464, the IIutchinevn Planrdng Corrunission ie hereby submitting its fmdinga offset and recorrartendation with respect to the aforemanrioned request for sn amendment to the zoning ordinance. T-he new ordinauce would requiro that new developments escrow en amount equal to 2 new boulevard trees par loc The trues would be planted and mahrtained by the City, but the planting material would be funded by the developer. The City would then decide when it would be beat to plant the trees- Currently, the City can fall behind 4 to 7 years in planting a new developmentwith tress, becawe ofbudget conatraiata- With current flmding cowrrainta, this seemed to be the best solution- . Tbc Planning Corrmtlseiou consensus is to also add sonic Boil eajuemtent to the ordinance- The suggestion is to let the City Forester decide to what extent, if any, the boulevard aolls would need adjustment Ciry Staffwill adjust the treatment to each sits (eoll n~Justrnent ve-tree eixe) according to the dollars that would be escrowed based on the coat of two 2" diameter trees for deciduous or 6 foot coniferous per lot. 1. Notice was published in the Hutchinson I.codr[ on Febrtury 6~ and February 111h, 2003 2- Developers why work wldr the City were notified 3. There wexc no developers present objecting to the requcat- The Planning Comrrriaaion voted to rcconmtend approval of the amendment with the addition oflangwge to Incorporate soil adjustrnant to necesoary sites at no greater coat to the developer than the coot of two 2" diameter trees for deciduow or 6 foot conifervw per lot. Aespectthlly submitted, Deer Kirchoff, Chekntan Hutchinson Planning Corrmriasiaa LJ PrLxnd an norcNd p.p.~ - ~ ~~. ~ r _ CITY OF HUTCHINSON PLANNING STAI+,F REPORT To. Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, bolf Moots, Don Nelson, Miles Sepptlt, Amanda Alison, Jtan Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrlch, Marc Sebora, Gait' Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Julle Wlschnack, AICP, and Bonnie Baumetz Date: February X0, 2003 -Meeting bate: February 1$, 21103 Re: Tree PlanHn~ Regulatlou This is a comnnon requirement in other community ordinances. The new ordinance would require that new developments plant at least 2 new boulevard trees per lat. The frets would be planted end maintained by the City, but the product would be funded by the developer. The City would thin decide when it would be best to plant the trees. Currently, the City can fall behind 4 to 7 years in planting a new development with trees, because of budget constraints. With current funding constraints, this seemad to be the beat solution. Staff is requesting the Commission's direction. SC~~~ ~ MEMORANDUM TO: Mayor and City C~~o''u~~ncil FROM: Brenda K. Ewing;'~lrector of Human Resources RE: Policy Updates/Amlendmenta DATE: February 21, 2003 Attached are City policies 3.02, 3.09, 3.12, and 3.22 from the City of Hutchinson Policy Manual. The attached politics have been amendod to update them in responee to recent policy discussions. [t is requested that you consider the policy amendments for adoption at the February 25, 2003, Council meeting. • if you have any questions, please contact me at City Center. Encl. ~~d~ PeNie . CITY ~F' H'~"~Ft~~'S{~lNi -~~t~sorvnr~~.- .~. DA`~E '~ 988;~r~_d~t~,~ ~~~~,~~ ~c~lur~~ciE AC".~Mir~l'1~T,~.A"~N All d~~rr~~;tt~rs, shall attend ~veel~ly rx~anagem~nt tn;-rrr~ eetinct~_ Mar,:=;r~r,r°~~nt t~-~~-~rr~ ~m~~~tinn;s will lie ~~f' °~ ~`~ -~ ...-. °~ ~ °~~.d~~ ~:OQ q.rT1. can Mondays. Curing weeks with a holiday an Monday, tl~e meeting wi1C be held en Tuesc.+ay. in soma instances, the city administratrr rr-,~y ~~~caint the fin~noe direetc~r er director e~ engineering try ooordir~ate the uneeting in his absence. ~~g-ear; the ,administrative secretary sh~ali! attend' the pa~rtlcrrr c~ the meeting d+esic~nated for the discussion of the Gau~nil meeting agenda.-~ '~; ~° ° ; The utilities rx~anager, and the ~-iRR directer; r,-~""~''^ ~'°~..~.~ei " have standing invitatian try add itera~ tcw the meeting ac~er~da and tca attend the.. t'irst meeting eat each inenth. These individuals may alca request to be present at any ca the subsequent eekNy rmeetings if they have i'suea that require inlmed~~ate attention by ta°~. ~~i agen~ic~ ft~'rN"I are t4~ be subrrlitted t~ thie Aty adrninistra'tt~r by "l:d~'(~ rtet~n q°n the Fflda}' drier t4 +' rl~'eetin. In the event a c~irect~r carrnet attend a rr~eeting beea~ase ei~ ca~nferencev vacatlen~, etc.,,: the director cr staff peracn shall perrrnall~y i~nfcarrn the. city adrnwinitrater. In t'he event a staff r°neeting rr~ut be cancelled, the city ad'rr~initratr vrili give ~nc~tice by p.m. the day befQre° ~~,µr°~ ~ ~~. ~~~ c~1i~ ~3 CITY ~~ F~THIfVS{~N' -f'Eh'SC.)a~J~VFL- C)A~ ~ ~~.~~~d~t~r~ 1~~ 'C)N~RC CCILJR~+~"I~~r~P'"~~C~.~ 9-~- ~fih~ icy ~„c~~munistr~~r~r t t~i~r~iar~ to r~ar~t r~t~rit ~rd~~ast~~rcnt~ t #~'~rc r~~;arrrrranati+~n cif ir~ec~c~rs, ~~wcc~ra~'in~ t~ ulin t~~~lishe~. 195r5,ui~P~lr~~.• A~I`rw~ a~,~utrnrra~`s rr~~ from ~ fv ~~ if urr~"er ~ardpoarn~; fir~rrr ~v "' ~ if a~~ rr~id~sain~. i~c:r~e~xl t~olicv, F2efer to tf~e ,annual 1~'ae Ac~j~istrn~nt Po~ir_~~ ~znd the= Exc:c~~~#ion~l Serti~ic~ ~'ay E~alicy rc~~arclin¢ day ac~justmc~n#s. u .....~ ~~ ~~I rc .1' ~CIT"M ~' ~UT~HII~'C? ~~~~~ ~P~l5CD~'~f~- IDA~E ,u~~~~1~'~ t~t~fCE ~~C.:Ir`31f V~."rl~ "tiMlt~ilrR Ir~~4V'rC:~Lr1~ ~c3rtd"TIE"N''?~~ '(~CS~"I"7~1'S }~oftc~~y F~t~rtpS~ Urr1rrlN" ~~rCtN'~ etc.) r t~ and h~alNr~ly [1 ~~pl~~ t r~7l pr~nse. ~,ity~ rvenN.r~ ~r d'aan~ki~n~~ 'ir~~t~ tc~ t~rc city ~r ~ city d~,rtunt r~ry nit be lined far such ~~m~rr~s rvit~rwt far"r~r ~:,~a'+~r~c~~ authc~ri~ti~~N. The city` r~a:,ncil sh~ll~ C~['.c°ic~r.' if ~}7er~ ~~~~GI fie n nnr~q city-vv~e er~,~Iciy~ee~Ir~J ~rurrrms~.si+~rr z7r7~ir recc~~nitian eti~ent, ;~ener~ll^~ field ~n rust or Sc~atemt~{~r oaf e~!c fl ,~~ar. Thy city rr~~~rl~yee ~m~}! t~ranizc theme ~°r~ events Q~rr~h-n;as h~olic~r~~, ~~arty, s~arrr~r~r +dmre~t+~rs"-~irr~ied! perk, etc.) if s~md event is a~f~~--~r~=~I try ~ en~r~la~y ees i;r,ity~-mc~e~~ tie c~rr~rnmtte is N.~t~rc~riec~ tai sN~lk~di.~e the event rn~it.~m m~a~'~le funds e~i~nGrrE~c~ ~~ar t~Nt urc~se. ~, ._' ~' Pc~liiy .; ~l1P` ~~ NIJT~I~I~IS+Cih~ ~~ -P'~14'~S+~o~-1EL- ~~~~ ~L ~~~~~~~~ ~i ~~~ 1AT~ `~ ~ ~;~date+d 1 ggb~~ a4~1..,1RE ~~~ 1~~C7.,,~.,,~~,~... ~) Travel to and frorxt rneeti~~n~a, ac~nferena and ahoal wil% lie paid in the least expensive rr~ar~ner. Thy cost of train, ear ar airfare will ~ paid based upon the least cost nr~eth~ad. l~f air ~r traun travel is uad~ expenses for taxi... fare v~+il% be paid. far rentaNl will net lie reira~b~red ur~lss required t~q aend'at business of the eity.'~U''hen vehioie traveq is neoesaryY a eGty owned vehicle shall! ire used if available and' approved by tine city adrninNstrat~ar and/or fi~nanee dir~ctc~r. I~fi a city vwahia4e is used, alG dir~~;t expenses incurred will be reimbursed. The use of ary individ'ual~s privately evened oar wl'~I be reirnl~rs~c~ icy the city based u~pan the current I R ;approved n~ulearge rate, using the most d"wrest reute. The city will rei~~~i:~ure the cast of yc~%-related rr~eals~ in~~urred by the pt9r employee. The city will pa,~ reasonable cost of breakfast, Inch ;.~r7d dinner ex{ ~~-n:;F:;s actuelly uncurred and a reasonable gratuity not exceeding ~5"fo. Liquor shell ~,:;t be included in the reimbursement. All expenses must be substantiated by ~ an iter~ti~~d rccc'rpt. If more than one emp€c~Y~~.:~:, i.s G_~rc:;ent at a Iob~related meal; each employee shall pay for his/her awn meal and -~c;uf~st a separate itemized re~;Li+_~t to be sr~bmitted for rcimbur_~~:n~~-:nt. If non-cit~Y G~c:r~,onnel are present, t}~~~~ r_;it~,~ rri_ay r~,irr~t>>~jr~.c; tfi~e p~~ying emplati~cc=: for the re~y.>onr_~bl~: t.c-:5t of the meal(s) c:~f thf~sF~ ir~di~.~idu~rls if ,nr~ it~;~mized rec:ifft .arid ~~ fcrm inclic~~i~nq `vho ~3ttr;nded, whE,rs th:; n~~~~al :^~~~~~ }acid, tf~~~ city-related pur-;~{~s~ for the meal, etc. is subrr~itted and approved by the directr~r ~ar7ci city administrator:' if individual itemized rec~_~+pts are not available or if rnulti~le erRlplo~~~~r'S tram the sar~ne department are present ~, a lab-related meal outside of Hutchinson, one employee may pay far the cast of all tf^~~ employee meals and submit a r~imburserr~erxt request to the director and city administrator far approval. Meetir~c.;s scheduled and held during narrnal lunch or dinner l,~c~urs t+.c~ ,got ~3utamatically nece~sit~atN i3~~~t r-j r7~f.-~~~I E~~.: t~r~~.~ir_+f_~ci :_it ci'~,,~ expenGe. If a r~nr-~stinn ~~ri~;~~. f,mplnyees should request approval far meal expenses from their department director. Them w%ll be r~o reimbursement fer rrra,ais of ~ an employee's spouse except f+ar aotiarities that are an essentia% part. ref a wnrkTrelated or~nferencero and' no .v~w~. ~~ r!'~~N~~r~Amrtt fc~r ~apti~c~r~aq ruv~r~t. Tq~e 'qty ~wrilq rNrrrbt~r~ the ~~t oaf ged~i¢rg ~~ tq~ r~tic it a r~r~mar~dd icy tq~a ~ror~titar"a ~r" ter e~ari~arat~N ~~ced unit. fih rirr~burrnrrt vvugl ~r~r tq~ ~npl~ and p~.rae fir q~dN c~ir~l~r. A Arr itemized receipt ~rugl b~ ne~ear t~ cgaucr~ this pr~~. qt ~r~ ~+ur~ ar ~r~r~ day err~inar, the pr~r~ may staff" ~av~arrwiq~t if cautaid ~-iq ra~it~s a~ I~~nthin~sa~n~, ~ !~ the metq~ runs ir~t~ the ~rrtair~~ q'~~au~~s. Pala "~ - q~acr~~c~t ~fi ~"rs~an~n~q I~p~~ss Tq~e pity c~~aw~eik has dq+aated tq~ ~rruthcwrity try appre~v t~ravq rq~~sts t~ tq~a pity administrator. A ""Travaf Apwrvl Rq~rst err"" is t~ b~ ~udl >~ca~ tcav~q ~-~~q~ast. ~Arr~ndd ~q~ 1'~~~~ *~ are a~cpcted to qa attah~d tca the parse rpc~rt f~rrnw. f~a+c~;ipta tar.. ~arkir~q ~~rnd taxis r~aay r+~t ba ar~^aigakaga, ~iut afq c~tq~r~;r exper~s~.s rr~~~st graa suppartad wwritq~ ar itemizeu re+c~;ipt. qt ar arnupgaaa qs gable to ~~t paid raaipt gar an+a is gc~sfi, signed staterr~ent bar tt~e i~r~divi~tuaq ertifyirr that tha clagrr far the it~r-~, n accurate r~~ust be subrtrrNtted. N~gVUq~q~~RTE~ EXq~~I~E ~Il~.gmm, NaT gE F~EIMBgJq~E~3,. Expense reports shauild be tNgl'~rN apt an 'ayr b day ratatire atirgN everts, Ar; ex~r~:re report sh~a~a~gd qa~a subrrritted nca aster tlhar the Fri~N,a roar q~atarc ,~ cc~r~rcil', rreetgr Nate. The city adrrirltratar a~~dl departrrert heads rr~ust ~ alq axparse r~acairt prnar to sbrrittirg tar pa~rm+errtW Nit, try jab ~equi~~~mi~t, thy: city prai~Nas the err~playae wnrith trar~spc~rtati~arr to and frr~ma home, tq~e vehicNe shaNN neat fc~r prie~ate ease ar b any persar~ rat errpgcaed by ~ cit~r„ this Nncgwucges ar~y ra~ar at the cNty vehuc[es tar ath~r thane business p~rpcas. ILas hagl be rrairtairme~ ar vhicNes taq~er borne ran raguNair basNs. '~r~npleyees sha~ald! ba -~ at aql times that they ~ rereser~tircd tha it}r of N-Nut~q~ins~n whip att~rcgirwr~ any.. carufrara, r~re~tiru, ra~gnar, car ce~nverrtiaru and baincd~~ ri'r~bursed b the eity. Errplayees Ner the ~rppur-turity to b av+~a tram their r+e~ular r~rark and I~uavNr tq~~ir expar~s~e paid are pact+sd to prfar°r~ in a im,ilar° mar,nar as Nt they were sti'gN at ~varN~. t~~andu!et irnpr~a}~er tar a city enruplae iNN 'fie treatr~d i~t qt. +~curred durira rauNar rarkNrr~ hours. .M~ CRAFT Pa~li~cy ~.1~ CI~'~` ~ ~UT~~IN~~h~ February 7, 2p03 ~' -~'J'RS~7~1NN'~L- -~i. rJnit~rrr~s v~ril'I be pr~~ride~ tc~ aiV re~ulsr tuGi tune ar~d r+~guPar pert time errrpieye a the i+aNl'ev~%ng rnaintenrue ~epartrnent: c~rr~~:ter~, ~er~trl ~ra~~ge, uvrnepcrt, enginerung, dark rr4aant~n~anee, atwa~ter, ~watrw aid' str~eet5. 1~peri i~nutiati~nr~ of this peri~c~t ar upan hire, ~aintenan~e ernpfe~ye~s ~rifC be isue~ sets ~t' fit unitarrns. ~~,~ee ttab~d a~tdendu~rr~ fer departrn+ntai unit©rrr~ ditributican.} t~nifar~rn th,~t r° provided to rnint~narwe per~nr~~l ~~~~ the t~ity ~~ F~ut~chin~r~ ire ep~eted tp b~ neat, Penn, and irM gyred repair when rep~rrtung tc~r duty. ~mpi~ayees are reptrrriP.~l~e far the Paur~dertng ar~d g~eneraP upkeep et the ur~Ptrrrm rued t+~ therr~ ~}~ the City. ldditi~anal repPaeement u~niterrn wii~P be issued try tP~e City ern rotating sehea~uPe eterrnin~ hY th+e pity. The pity rna~r aiaa Psue repPaernents rrr ~~rnP~errr~ darna~ec~ krey~rnd reasenaPaPe repair d'ue to ~rrrP~ rebated incidents. PJnifrrrrr~s that need tca Pie repN~r~ed t'br ether rea~s~r~~s (lint., cfar~nac~ed outside ~~ wv~rrk, ete.~~ will Pie rpl~d at the empPcryee's e~~rens~. . t~Npcrn terrrri~nati~rn rf ernpl~ryment, epPrryee are r~quiired to return the sets caf Ptrthing eurrentPy issued to the err~pPeee,. Pt u~~rt reterne~P, the terrninating errapPvyee ~rvi1P Pae resp~rnsibPe frrr the repPaeernent ees~t ~ any rnussung t~nufc~rrn~ uterus. ~aeh ~de;partmnt ins respansible ter seeing ter i~t that the uniferrr~ invent~aries are preperPy rruaintaned' and that ernup~~ryes t'elPrr this p~rPiey regarding u~r~ifrrrrns. Addendum to City of Hutchinson Policy No, 3.17 Uniforms -Malntenance Personnel Departmental Uniform Distribution Cemetory 2 pair blue panto 2 long sleeve bluo shirts with Clty of Hutchlnsor! logo 2 short sloeve blue ahirta with City of Hutchlnson logo Central Garage 2 pair blue pants 2 long sleeve blue shirts with City of Hutchlnson logo 2 short sleeve blue ahlrts with Clty of Hutchinson logo 1 black/yellow reflective jacket Compost 5 pair khaki pants 5 long sleeve green shine with City of Hutchlnson logo b short sleeve green polo ahlrts with Clty of Hutchinson logo Engineering 5 pair khaki pants 5 long sleeve green ahlrts with City of Hutchlnson logo 5 short sleeve green ahlrts with City of Hutchinson logo HATS/Airport 1 pair blue pants 1 long sleeve blue shirt with City of Hutchinson logo 1 short sleeve blue shirt with Clty of Hutchinson logo black/yellow reflective jacket Park Malntenance 5 pair blue pants 5 long sleeve blue shirts with Clty of Hutchlnson logo 5 short sleeve blue shirts with Clty of Hutchlnson logo Streets 5 pair brown pants 5 long sleeve orange ahirta with City of Hutchinson logo 5 short sleeve orange shirts with City of Hutchlnson Icgo Water/Waatewater 5 pair khaki pants 6 long sleeve green ahlrts with Clty of Hutchinson logo 5 short sleeve green ahirta with City of Hutchlnson logo ~J RESOLUTION NO. 12118 • RESOLUTION APPROVIN4 PLANE AND SPECIFICATIONS AND ORDERINl3 ADVERTISEMENT FOR BIDS LETTINQ NO. 1/PROJECT NO.03A1 S.A.P. 133-'108-00 8 133-128-01 MN Protect No. STP4303 (030) WHEREAS, the Director of Engineering has prepared plans and epeclflcatlons for the improvement of: Dale Street SW from Roberts Road to 2nd Avenue SW (S.P. 133-126-01) end 2nd Avenue SW from Dale Street to Maln St (3.P. 133-108-OB) by construction of trunk end lateral eanltary sewer and servlcea, alarm sewer lateral and treatment Improvements, grading, gravel base, concrete curb and gutter, bltuminoua base, bltuminoua surfacln8, eldewalk, landscaping, street IlBhte and appurtenances. NOW, THEREFORE, l3E IT RESOLVED BYTHE CITYCOUNCIL OFTHE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and speclflcatlons, a copy of which Is attached hereto end made a part hereof, are hereby approved. 2. The blrector of Englneerlna shall prepare and cause to 6e Inserted In the oHlclal newspaper, an advertisement far bldg upon the making of such Improvements under such approved plena end speclflcatlona. The advertisement shall be published for three weeks, shall apeclty the work to be done, shall elate that bids will be received by the CIty Adminlstrator until 10:00 em on Tuesday, March 25th, 2003, at whk:h time thaywlll be publicly opened In the Ccuncll Chambers of the Hutchinson Clty Center by the Clty Administrator and/or Director of Englneerln9, will then be tabulated, and will ba considered by the Council at 8:00 pm on Tuesday, April 22nd, 2003, In the Council Chambers of the Hutchinson City Center, Hutchlnsvn, Minnesota. Any bidder whose responslblllty Is queatloned during conalderatlon of the 61d will be plvnn en opportunity to address the Council on the Issue of respanalblllty. No bide will be considered unless sealed and filed with the Director of Englnaering end accompanied by cash deposit, cashiers check, bid bond or certified check payable to fhe CKy of Hutchinson for 5 percent of the amount of such bid. Adapted by the Hutchinson Clty Council this 25th day of February 2003. Mayor L-Ity Adminlatrator 5~p) PUBLICATION NO.70D8 • ADVERTISEMENT FOR BIDS LETTING NO. 1/PROJECT ND. 03-01 $.A.P. 133-iD9-08 ~ 133.128-01 MN ProJact No, 8TP4303 (D30) Hutchinson, Mlnneaote TO WHOM IT MAY CONCERN: Dated: February 28, 20D3 The Clty Council of the Gity of Hutchlnaon, Minnesota, will receive bldg at the Office of the City Administrator, 111 Heaaen St SE, Hutchlnaon MN, until 10:00 am on Tusaday, March 26th 2003, for the making of the following described local Improvement Dele Street SW from Roberta Road to 2nd Avenue SW ($.P.133-128-0i) and 2nd Avenue SW from Dale Street to Maln St (8.P. 133-109-08) by wnatructlon of trunk and lateral sanitary sewer and services, storm sewer lateral and treatment Improvements, grading, gravel base, concrete curb and gutter, bituminous base, 6ltuminous surfacing, sidewalk, landscaping, street lights and appurtenances under Minnesota Statutes, Ghepter 429 all In accordance with the Plans and Speclflcatlona on file In the Office of the Diroctor of Engineering. Immediately following expiration of the time for receiving bids, the Clty Adminletrotor and Director of Englneedng will publlGy open bldg, In the Council Chambers of the Hutchinson Clty Center. The Council, will consider said bids at 8:00 pm on Tusaday, April 22nd, 2003, In the CounGl Chambers of the Hutchlnaon Clty Center. • The approximate maJor quantities of work Involved ero: ITEM 8 Inch Ductile Iron Wetermeln UNIT LF DUANTffY 409 8 Inch Ductile Iron Forcemaln LF 347 8 Inch PVC Sewer Pipe LF 3,419 12 Inch PVC Sewer Plpe LF 217 16 Inch PVC Sewer Pipe LF 421 21 Inch PVC Sewer Plpe LF C~40 14 inch Ductle Iron Forcemaln LF 2,830 Common Excavatlon CY 23,D40 Aggregate Base, Class 5 TON 20,380 Type MV4 Wearing Course Mlxturo TON 1,483 Type MV3 Non-Wearing Course Mixture TON 7,249 All bide shall be made on the Proposal Farms of the Clty and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the Clty of Hutchlnaon, Minnesota, for not leas than flue percent (5%) of the amount bid. All checks or bid bonds will be held for sixty-five (86) days or until a contract is signed. Subsequent to that time, all non-forfeited checks or bid bonds will 6e returned to the bidders. The minimum wage rate per hour to be paid for each classificatlon of work shall bathe local prevailing wage rate Including fringe benefits ea defined In Mlnneaote Statute. 5~e\ PUBLICATION NO, 70D8 • LETTINQ NO. 1/PROJECT NO. 03-01 S.A.P. 133-109-08 8 133-126-01 MN ProJact No. STP4303 (030) PAGE 2 All bldg shall also be accompanied by the required Insurance Certlflcatea as noted In the specifications and Certificate of Compliance with the Minnesota Workers Compensation Law. Blda shall be directed to the Director of Enpineering, aecuraly sealed end endorsed upon the outside wrapper "LETTINd NO. 1/PROJECT NO. 03-01 -DALE ST SW 8.2Np AVE SW - HUTCHINSON MN". The Clty Council reserves the right to reJect all bldg and to waive any Informalities and Irregularities. Coplea of the Plana,_ Speclflcatlona and Proposal Forms ero on file and ere available from the HUTCHINSON CITY CENTER, ENt:31NEERIN(i DEPT., 111 HAS8AN BTREQT SE, HUTCHIN8ON MN 53360, and will be fumished on request to any prospective 6ldder yy~pp oavment of r6200.D0 oar s8~ (NON-t2EFlJNDABLEI, The suCCeesfUl bldderwlll be famished free of charge, additional adequate number of speclflcetiona. . Gary D. lotz, CIt dministrator PUBLISHED IN THE HUTCHIN8ON LEADER ON THURSDAY, FEBRUARY 27TH, 2003 AND THURSDAY, MARCH 8TH, 2003 AND IN THE CONSTRUCTION BULLETIN ON FRIDAY, FEBRUARY 28TH, 2003 AND FRIDAY, MARCH 7TH, 2003. 5(e) RESOLUTION NO. 12119 • RE8OLUTION ORDERINp PREPARATION OF REPORT ON IMPROVEMENT LETTING N0.4 PROJECT NO. 03-06, D3-08, 03-07, 03-08, 03-09, 03-11 & 03-22 WHEREAS, it is proposed to Improve: Protect No. 03-05: Delaware St NW In its entlraty by construction of bituminous surfacing end appurtenances Project No. 03-Ot3: Arch St SE from 2nd Ave SW to Luce Llne Troll by conatructlon of storm sewer, bituminous surfacing and appurtenances Project No. 03-07: Ludtke Ln NW In Its entlraty by construction of bltuminoua surfacing and appurtenances Project No. D3-08: Florida St NW In Ito entlraty by construction of bRuminoue surfacing end appurtenances ProJact No. 03-08: Illlnols St NW In It a entlraty by construction aF grading, gravel base, bltuminoua surfacln8 and appurtenances Project No. 03-11: Ranch Ava SE from Bth Ave SE to Rellrcad Tracks by construction of hydrants , bltuminoua surfacing end appurtenances ProJact No. 03-22: Sidewalk Improvements on School Rd NW at Callfomla St by construction of concrete sidewalk and appurtenances, and WHEREAS, It la proposed to assess the benefited property far all or a portion of the coat of the Improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED l3Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed Improvement be referred to the Director of Enplneering far study and that he Is Instructed tc report to the Council with ell convenient speed advising the Council In a preliminary way ae to whether the proposed Improvement is feasible and as to whether It should best be made as proposed or In connection with same other Improvement, end the estimated cost of the Improvement as recommended. Adopted by the Council this 26th day of February 2003. Mayor City Admirrlatretor 5(~) RESOLUTION NO. 12120 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING N0.4 PROJECT NO. p3-0y, 03-08, 03-07, 03-08, 03-00, 03-11 & 03.22 WHEREAS, pursuant to a reaclutlan of the Councll adopted February 25th, 2003, the Dlrectar of Englneerlnp hea prepared a report with reference to the Improvement of: protect No. 03-05: ^elawere St NW In Its entirety by conetructlon of bituminous aurfacing end Appurtenances, Protect No. 03-08: Arch St SE from 2nd Ave SW to Luce Llne Trell by conetructlon of storm sewer, bituminous aurfacing and appurtenances, Protect Ne. 03-07: Ludtke Ln NW in its entirety by conetructlon of bituminous aurfacing and Appurtenances, PraJect No. 03-08: Florida St NW In Its entirety by construction of bltuminoua aurfacing and Appurfenances, Project No. 03-D9: IIIlnals St NW In It s entirety by construction of gradlnp, grevel base, bltuminoua surfacing and appurtenances, Protect Na. 03-11: Ranch Ave SE from 5th Ave SE to Railroad Trecka by conetructlon of hydrants, bltuminoua aurfacing and appurtenance®, Project No. 03-22: Sidewalk Improvements on School Rd NW at Califomla St by conatmctlon of concrete sidewalk and appurtenances, • and said report wee received by the Gouncll on February 25th, 2003. NOW, THEREFORE, BE IT RE80LVED BYTHE CITY COUNCIL OF THE CITY OF HUTCHIN80N, MINNE80TA: 1. The Council will consider the Improvements of ouch streets In accordance with the reports end the assessment of benefited property For all or a parflen of the cost of the Improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total co®t of the improvement of E187,780.00 2. A public hearing shall be held on such proposed Improvements on the 11th day of March, 2003, In the Gouncll Chambers of the Hutchinson Clty Center at 8:00 P.M., and the Clerk shell glue mailed and published no[Ice of such hearing end Improvements ea required by law. Adopted by the Hutchinson Clty Councll this 26th day of February, 2003. Mayor City Adminlatretar J 5L-~~ Huz`CHINSON ENGINEERING~PUBLIC WORgS DEPARTMENT Hutchinson Cite Center ~ 111 Hassan Sheet SE ~ Hutchinson I4iN 55350-2522 ~ 32i~234-4209 ~ Fr>x 32(~2`;q-424p ENGINEERING REPORT ro: Mayor Ord ~ Caundl FROM: Sohn P. Ro-daberg, Uiredoro[ ^6tPublic Works DATE: February 25, 2403 SUBJECT: Lettino No. 4JProjeci Nos, 0.3-4` 03-06 03-07 63-08 03-09 0311 0.'x2'1 I pare studied the fo8oinrg areas and fnd ttrat the PoPosed PmleIXs are feas~le and recaxnmerd they he construci~d. Project No. 03-05: Project Na 0306: ^elarrare St HW in 0.S entirety by constructlon of b4timiwws surfacirg and apprterranpas D h . Project No. 03-07: uc St SE from 2nd Ave SW to Lice Lire Trail try consbutOn of sfDrm sexg, hitwnnais s~afadrrg and ~s I ,vote Ln Pf1V in ~ entirety by construdlon of belxrrnous surFadng and apgiten3ncas Proja.-t No. 0308: Florida 51IfVl in R.s entir~y b}'rnr~strucAon of ta0.m~ts surfadng and appurlarances Project hSo. 03-09: Illkr>ois St N1V in ~ s entirety try axtstruclion of grading, gra~et base, bituminous su1a~ and appurtenances ProjeiY No. 43-11: Project No 17322 Ranch Ave SE from 5th Ave SE trr Rairoad Tracks by wrtshrxfion d h,drarYs, bfhrrrnars su-faQg and appu~tanances S . : ideSraic Irrprotiernenfs on Sctgd Rd NW at Ca•omia Si ~ axufircUon d concreEe sidewak and appurtmrarrces ESTIh1ATED GDST 83-65 03-06 03-07 CO^~~ Coat ;11,440.00 4541,800.44 ;15,OD0.00 83-68 57,200.04 03.09 ;14,400.04 0.3-11 • ;17,700.00 G3-22 527,800.00 3'O•FAL 5135 300.DD Ef~neering 5'1,710.00 56,270.00 5250.04 $1,080,00 52,160.00 52,660.00 54,170.40 , 520 300.00 ~~~ 5690.00 52,10.DD 5900.40 5434.oD 58fd}.00 51,D60.00 ;1,fi70.00 , 55 622.00 Rs~lL~ga~JlrltHreaY 5350.00 51.254.00 5450.00 5220.00 5430.00 ;530.00 5834.00 , 1160.00 54 ESTIMA7I~TOTAL S74,i50AG 551,830.00 S18,t~4.00 Sb,930.00 517,850.60 521,950.D0 534,470.00 , 5167,78A04 EST•IATEO R1HO~tG 03-05 63-08 03-07 03-08 03-09 D3-71 03-22 TOTAL e~....~.-,w ~yt p e""°"'"" Cast clty ~~ cny-waterrsswerFines 591}0-OD SO.DD S4,s5a.oo so.aa $21,500.00 50.04 530,330.44 w.44 ;12,O~J0.00 S4.o4 Ss.51o.4a Sn.44 55,810.00 50.44 53,12(1.00 So.00 ;11,610.00 50.40 Sfi,244.40 50.00 510,970.00 Sa.4a ;16,sa4.oo SO.oa ,50.00 S0.o4 ;34,470.44 w.44 571,180.40 50.00 51>6,U6o.6o SOm Crty-ParfdngLotFund ;0.04 ;0.00 50.00 54.00 54.00 50.00 50.00 50 00 ~y-Tf 50.00 ;0.00 ;a.00 SO AO SD AO 50.00 54.00 . 50 00 i1S71 SU.00 54.00 So.00 50.00 SO.o4 50.40 50.00 . 50.00 ~T 50.00 50.00 50.00 50.60 $0.04 50.00 50.00 50.00 E571MATEt3 TOTAL 574,'!50.00 551,830.60 518,600.00 58,!30.00 517,850.00 521,950.00 534,470.00 5167,T8D.00 f ~ 4 Si5~00A0 IS FOR PARING L07 8;26,506.00 FOR SURFACING • ;11,700.00 tS FaR HYpppNf COHSTRfyc7gN 6 SB,gpO.pp FpR SURFACPIG lJL x Cal Rice • Engineern9 pe~rtrr~ent V [NJ2 PfaRKS 5th FLpp2 Fax :6172966532 Feb 2U 2U03 11:U5 P, U1 J Minnesota Department of IVaturr~l Resources xlll t.uruyrne e~wd 5l. Puul. ML~ncnom SS 11S•~11 February 18, 2l>03 Hutchinson Clty Councll 117 Hassan Street SE Hutchinson, MN 55350 Mayor Torgaraon, and mambera of the City Councl: Please find thla leftar as an InVOductlon to the local citizens proposal for ^ new Strata Park on Groenleaf Leka in Ellsworth Township, Meeker County. A group of IpCal dtlzena Inltlated the proposal far a new slats perk ~ their efforts and Interest In Including their own properly In a propcaed park boundary have grried the proposal forward. The DNR - Division of Parks end Recreation works with citixan groups on propaaala like these, aaslating them In avaluatlnp the reaouroe and rocreatbn potmtlal of the alts. The ^Ivlsbn also helps ®uida them through the process of creatlrp a r>•w state park. At this time, the propeael Include ten landowners that hove cxpresasd an intaroat In Irlduding their property In a park boundary, for a total of Just less than 1,2D0 saes. The Division generally follows a minimum standard of 1,Otltl acres for a new state park. It takes an act of the Minnaaote State Lepialaturo to establish a new park. The eroa's boat leglslatora aro Interested In hearing from local communities -the host county and township, and neighboring cltlea - before moving forward with the proposal. If there is support from Iha local communltba, the leplahtora have expressed a wllllnpnesa fo introduce a 6111 this spabn to establish the state park However, it Is moat likely that Nnds to devabp and operate the perk would come at a future data. Eaubliahing a statutory boundary far the new state park Is [he flrat sup In the process. Followlnp eatshllahmant of the park, the Dlvlsbn of Parks and Recroation would work with ropresenutWn from the local anmmunlty to develop o management plan that epts out pools for natural and cultural resource management, Inurpretlve proprema, and reoreaUvnal opportunltlea. Acqulsltlon of property and the design and eentccruCtian of faC+litias far the park would come as funding la allocaud through the Legfaletura. Thank you for this opportunity to speak with you about the propceal for a Sub Park on Greenleaf Lake at the February 28°' Clty Councll maatlnfj, I bok forward to dlavuasing this proposal with you. If you have any questions, please contact me at (851) 297.6844 or lede,temnlin(~dn r atnu.me.u>s- 51 - J d® T anlor a Planner DNR Informstiaa: 671-296-6137 1-8t18fi46-6367 TTY: 651-296-54twt 1•tt00-637-3929 M e9~ OpP~dIY ~PIOW* Whe Vales Dhglry ~rlnlad m Ravyd•d P~pN Carll~Fl4q MWrr..n d lax PaA nw+Mf WeW ~ ~~~ . HUTCHINSON CITY COUNCIL SUMMARY OF CLOSED MEETING PROCEEDINGS CITY ADMINISTRATOR PERFORMANCE APPRAISAL February 11, 2003 Qn February 11, 2003, the Hutchinson City Council closed its regular meeting at 6:25 p.m. to conduct the annual performance appraisal for the City Administrator, Gary Plotz. Individuals present included the Hutchinson City Council (Mayor Marlin Torgereon, Hill Amdt, Tim Haugon, Duane Ilovereten, and Kay Peterson), City Administrator Gary Plotz, and City Attorney Marc Sebora. Mr. Plotz waived his right to open the proceedings to the public. The Council reviewed with Mr. Plotz his performance for the period of February 2002 to February 2003. Performance was reviewed in the following performance competencies applicable to the position: Communications, Cost Consciousness, belcgation, Job Knowledge, Judgment, Innovation, Leadership, Managing People, Teamwork, Planning & Organization, Problem Solving, Use of Technology, and Quality. The appraisal system allows an individual to bo rated in oath competency on a scale ranging from, Unsatisfactory, Needs Improvement, Meets Job Requirements, Exceeds Job Requirements, and Outstanding. Mr. Plotz' performance for the review period was found to be at least satisfactory in all of the . competency categories. In addition to the specific performance competencies, the level of achievement ofprevious goals and objectives was also discussed. Performance goals and objectives for the next year or review period worn also documented. Upon a motion by Kay Peterson, seconded by Jim Ilaugen, the City Council unanimously approved a 3.5% pay inereaso for Mr. Plotz. It was noted that administration has currently suspended all wage increases due to the state budget shortfall. Tho closed mooting concluded at 7:3] p.m. / .... g (0.~ ~r'dianee :Nl~a.. l'`uilieattan l*la. Al^~ r~R1C~1N~J~ C3lM ""T'~ CTT" 4]p ~~[~7'C~°TT~1St~l~l, '~llC?'1"A„ CaR~N`Tll~l Cl"ll"'ll~?~1; B'1"+ l'"~l~t TIU ~C~l!~~'.1~1Y'~T-Tl~ ~1(.irE~7 Tl~ EI~~C;1~.~.H' 1Td kl.~[F~;~,~C: RIFT C} ""1~'A 1'~ 1~~ Tl°~ C~'l""k"' ~~' l°l'[.F'T'Cl~I1~~1~1 ~IACT~It ectr`nn 1. "C"he t.:i!ty tat"l~xrtelaiaasnn, in the C~atnty cal"1"~;1'.~e~ci, atatiW rrf ~^Ir~~aesv't~, lrereat ter ret"~rred tca as 'Clrtrrtur, hereby xants the Citens £3ank and'"1"t~tst C~anlparay„ la~ereaflear re~errec~ tta a t ~r°~rrte~, a ~ra~xchi~~ fi~y pl~c~ ~[za~ ~r~t6a-w<acfi ~ car%aa~r~0~v~><la~xr~ 1 feet trilc~ 'tl'ie ~°glyt [~f v,°~y aril a vetlbta[l ,~ feet irate the r°i,lat al"~ray ~f 1$` ~v~ntu~ '~JU; as dt~r~t ;C arl~ibit :~T t~t~ vert~~r~ r~erty t~ «°ne '~~ tl~ City ~a~~~lutehr"nsnn, deserilaed as t"pllo~s: 'The soatthet°n artiuta caf right tat" tray an l'~` ~veaaaue , apprcrxiaaaately 59 t"~et ,rest ~at'~r'laira street right cad may, adjacent tta tlae +C"iticn T3ank and't"t~ast lauiltlin, ft~r ~ 'length taf ap~roxin~ately 2 feet. Sectian Tli~ ft-anch75e is ~~rartted f,~ a term of .i w t ,'~i ,. r ~; ~:,,tr f~l ci~r_unecacir~ ntr ["~ mate' r,f the a~:cet,tartce cif the franchrse. Gr~nt.~~.: .hall Erie :~ ~.~. i .r r, ; T, ,,: l,t,i,i~° i l [i;; ~t .iichl.~~ G><~ith I?ti• !"ii:'.lrlntiri-.u.iu~; ~,I'tl t _ii~:~,l-Ili:'~!ii,i ~;ri~~i~lt~r;~ t~i~ii; is .~Ii ~~r~.';'f~ili',~~ ~',t Il ~rr;n~h :.: i::;ll I-~,i~~r;~ ~ II:CII',. n l ar,.:1 Ihr.~~ ~I'~l;;t;, ~i,.- L~ tt lil:•~l ;r,.l r'.r?,tl~•: i,l _'[t~.•ial .'r~nlhrrl ,n,u~~~ ,tn~ liai:it[. iri ti un~.'hi,~~.t,:~11~~r sn lhi ~i.t,i.,,, ;r;irt• l:i•~ lta,i~ccnltl~l,~r:,ial:~l~rn~c;l. lii :.t~.l~li'i;~n- a ':E:u!. li!~u;~ t.c ,+l . ._ _.. rrri;i hr Iti:rr.i. ~;;ctietr ~raut~,t: a cs~r1 e5 die rilat to enr€arce reasnr~a~le reulaticwma cCancernin~ ctanstruetitan,„ ca~aC:ratirrri and ,,aau~t~~r;~ns~t: ~fi itilizi~.~ lv~at~d al~aan,, ~rv~:r an~1 ztt~,c~rdr tl~~ lrrufblac rertais~s f~et"~r~ arn~rrtic~ed and the ptar~rtrent rrofsaach faciliticti, SectS~rt ~° ~atantee shall inderrtnif~~ and dl"e~rrd ~'ra~t°,at.s b~,~rds, ctatacarr7assa~r~s, af"fic~rs, a,~ts. aa4d eanpltayees, in any and al- +~tlaea public agencies, and them aaaerrLbers, rffcers, ahents and. ~aanplrayee, agaisrst any and all liabilities.. fcr iaalatry to ur. death cafany person. r any zlaaaaae to any prcaperty caaased lay Grantee, its c,t'fiw~~s agents tar erraplcayees in the cn,tastnttiun, tsperatican ar naau~teraance raf"its Prr'l~e''; gar arising taut of tlae ~xera ie crf ~:my ~°tlrt ~,r pri.'~~l~~c und~ax tla~ ~an~his. ectian ~ ,?tall banes dui°in~ tl~~ ter~u c~ftlra ~rar~chs~, ~;rrant~ mill, nt lts ~~rn ~p~;ns~c, rr~airrtain ti frrt-ee ~et~etdl te_~rnpr~hcnsf~~e liabil~Qty tnsttrance, ~<<ith an insurance curnparry aprrawed by the City ~~" ~la~t~hinwon, r~ itla linuts apprn'ti~eil lay the paliGies berm fc[r ttae t+~oteetican ~f C;rantcrr grad its ¢tfticers, a~~rlts and. errr~lr,; cf-~, a~ ~tnst Irabili`y f`iar Mass rar damage t°~ar belly mnjiu'~, death rar praperty dattaa~,~ oraCasataned lay the ac_rtrities afthe C7rantec aatader tlae liarlc}use, ~"ectttan 5. C"ara:nt~e shall zl~?1 l~a~ e tk>e rr~fht Cn as~i ~,n t11~ franchise mth~~r~;'se trarsfer it ita any aaaanner rarlaattae~er crr sell, lease, lic~crase, n~o, t~aM=e, tar prrnnit rath~,rs to use transfer in ~uri° tn:aaaaner whatsaaewer any iratrarest izt all rar any prtrt rat`its f~~~lities tlatit arr~ iaastalled csr ti~l7erater~ under hits. ~x'ant; eaccept nn prirar twritten appr~al lay ti~a-dinance nl"the City C'~aaancil cafthe City cif Nutclr~risvn. eeti€an'~. In ?r~ae ewen't that tht; Cati~ens Bank; and. ~"raast Cvatapany slacaulcl ease to exact ut° hcaul.d fail taa use the l'tanchase f+~r raise calendar year, thus 1xatr~lais s}ta11 b~ d~~r~~cC Trull and. vtaid and. skaall revert to the City crf`~iutchansz~at watltuut any aetiaan un tlae part aaf the L rt~r taftlutelainstan ~vhatscaever. iecta~rn $,. "l"lae City naay at the prrant of exl>>r;~ric~rr nftlais ~ranchtsc. ar fir pla~ic ptarrs~ rqust that the enea~aachrnents be rern€aved Sxr~na the ri,lrts i~f ~'~ ay~ at the Cararttees eatperxse, ectit~ca 9. °l"hs cardanance shall take effect ~urrr acad. alter ~rassa+=e and l~tzlalacatitan, subject tra tlae prcavisiura abtave re~uiran rattep~ acccl~tarace lay the Citazen's Battlt a~~d Trust C~.>rz~~atay.. ~~ ~ ~t ~ s Adopted by the City Council, thls ~ day of , 2D03. Mayor Attest: City Administrator Published In the Hutchinson Leader on First Reading:, Second Reading:, gC.~~ ~~~ti ~ ~~l~rw~n~e fir ~ ~~bcs adjs.~~knt tp ~ ~5~~.-c,ro caf'th~ uildin~4>> the ~~f~"~~ ra~x~~~a~,Y le~~~~. ~z~~ ~~"tht; ta~,1~s ~a~~' l~~ lracatd next to tie fr~ata~ c,f ~~ ha- i~ cl~rcrnt~y, the R~:~lty T~Ys sprM, :~J~a d~~r~~ ~y~ tre L~~c?c~ec1. ~tia~a~ly sidell~ a~~ ~taua~ he tree of ulastn,wti~a,~s t~ f~c~lit~~ ~~stra~, ~s~.. J ~. "k MiM ~ +f ~ ~. ~, Y •..4~ yr ~r Gt:~vn~Cr 5 1 [lri ~~rrt~. M~ y _. R y } ~~ II r I I r ~ fri 4Y-~ ~ 4 _ , + i ~ r .« R { l ' f r r l i ,.~ -,..~ .. - - ~~ a¢~R~~ ~;~ ,~_~_ -Y f ~__ ~. J ~~ , _, . ,~ j^. ( ~ .. S w vw 'Nr I ... ~. Yf t ~ -.- ~ t [.. i r i1 ~: y ~ 1 1 i .i a ~ _ i ' J t.M I:: t:! ~ _-__ ~H _i ~ ., ~., ~ ~. G Hut¢hlnson C( Center 111 Haan Street 96 nutchltuon, MN a533P2617 310.387.5151/F~a 37p-23~~ytp RATE: February 20, 2003 TO: Hutchinson Ciry Council PROM: Hutchiwon Planning Commission SUBJECT: CDNSH7ERATION OF CONDITIONAL USE P>CRMIT VIOLATION LOCATEb AT 1150-13TH AVE. NW, SCOTT AND 7i1DX PLOWMAN ACCESSORY BUII.b1NO In October, 2001, Scott and lady Plowman applied for a conditional we permit to construct an addition onto an existittg genye which would create a 2,520 square foot building. The lot waa split prior to that time created a lot with an ecceseory structure, The planning Staff, Planning Comtrlieslon end City Council did approve the requcet for the addition with the condition a principal etmcture (house) 6e~conetrttcted on the property within one year of approval. Tltc resolutien sppravirtli the conditioml we permit la dated November 27 , 2001. The Plowman's have been contacted end have provided a letter of cxplanetion reQardin~ the mncompliance with the condidow. The Plantilng Comrrvssion reviewed this issue In January, 'I'hc Cotrlmiesion requested more time to consider the matter and requested the Ciry Attorney prepare a sample decd restriction document that specified a condition of a salt to build a single-family residence on the property in the event of a trarmfer. On February 18, 2003, the Plowman's submitted en additional draft covenant written by their attorney for Planning Cvmmdsaion ~omlderakivn. 171c Planning Cvrnmiaaion voted on a frl vote to recommend requirement ofa restriction on the deed requiring that a home be cowttucted on the premises should the parcel ever be conveyed and approved the draft 6y City Atty. Ivlarc Sebora. eapectfltlly eu trtlttad, uchoff^,\ innen Hutchhtaon Planning Comttrission Scott and Judy Plowman, 1204 Qekwood LN NW PrIn~W un mcycl.d piper - q~a~ No dehnquenr rapt wad tnmfe wlered; Cerdllure ofAn14i4p Valw( ) filed ( )not required Cutlflca4 of Rpl &an Velw No. Date Cnwty Auditor 6y: aWN QUIT CLAIM DEED - INDIVH)UAL TO INDIVIDUAL PSBP TALC D[7E: 5 Dat0: POR VALUABLE CONSIDHRATION. J. Scott Plowman and Judith Plowmen, Hunbend end Wife es Ioint Tenants, herelnaller ~nmlom, harcby convoy and quit aleima to I. Scott Plowman end Judith Plowmen, Hwbend end Wife ao Ioint Tenanu, hereinafter Oranteee, real proporty in McLeod County, Minneavta, daacrlbad ae follows: Lo[ 1, Block 2, KRSIEAN ACRES, according to the rawrded plat thereof, except that pert of said Lat 1 described as [allows: Beginnntg et the northery comer of Bald Lot 1; thence ecutherly, along the vest line of avid Lot 1 168.00 Feet; thence weetarly, perellvl with the south line of avid Lot 1 a distance of 116.00 feet; thanes northerly, to a point an the north Ilea of Bald Lot 1 distant 124.28 feet west of the narthcmt comer of said Lot 1; tttanca eaetarly, along said north lino of Lat 1 a distance of 124.28 feet to the point of bogirmmg. tvgother with all heraditamente end eppurtcnmmces. The partioe hereto aclotowledge that thin conveyance ie made with rho undaretmding that all fututo we of sold parcel ie to be Jono in camfvrmity with tho conditional use pemtit gr~tad by the City Council of Hutchhteon and recorded u document F} _ 3 I 'I $SD al the McLeod County Recorder's Office end, va such, shall be used only for single family dwelling use and that e single family dwelllug ahaB be conetmatcd on this parcel within one year of any ILture wnveyance. Thin restriction shall 6e binding on my 1Ltutn hairs, suceaeecrs, essigm or trnnefhrem. Affix Daod Tax Stamp taro STATE OF MINNESOTA ) n. COUNTY OF Mal,eod ) ~~~. ('Retire S~ r-c?`~ ~Dl~q~ r J. Scott Plowmen 7udith Plowman The foregoing instnunen[ was acknowledged before me thin day of 2003. by and _ . 6ranton. Neudal Snow or Seal Signature ofNatuy Public qc~~ i r1 LJ ~ ~~~ r ~~,brr,~t~~ ~~.. 1~-' out mei.n's COVffiQANT THI5 AORSHhf8N7', made the day of Fabnuuy, 2005, WITNE33STH: WHEEtHA3, Swtt Pbwoun end Ludy Plotmun era the Sa owner of the ihllowing dacrlbed ral snare in McLeod Courrry, Miruueot4 to w;k Lot 1, Hlock Z, RSL4TeAN ACRH3, according to the recorded phtt tllerevl; axcapt tYut part of avid Lot 1 daeeribed u Pogvwa: Heghming a toe northaet aorrur of sold Lot 1; thence southerly, along tlu oat Gne of said Lot 1, 168.00 feet; theta westerly, parallel with the south 8ne of sold Lot I a distenca of 116.00 fist: thence northerly, to a pohtt on the north tine oP geld Lot 1 dhnant 129.28 liel wart of the northeut corner of said Lot l; thanca aa,tetfy, along said north un. of Lot 1 a dlstue:e of 129.28 fat to the point of WIA3, On or shout, icon Plowmen and rudy Powman ware isatrad Condltlonal Uee Permit. Resvhulon No. 11832, recorded whh the McLeod Courtyy Rewrder u Dacuroant No. A-317630, by the City oflfenahirpon, and, WHERHA3, 9aon Plowman and Judy Plowmen pursuant to the authority granted In the Condltionel Use Permit expanded an axlstheg rtange building; sod, WH8RHA3, Scon Plowman and Ludy Plowmen mieunderetood the requirement of the Condlaonal Ua Permit riot nqulree the cvnstrtt~tion of a single tLnlly dwelling within one you; and, WFIP.R13,43, the Clty ofHutohiwwt seaka to anforu the tarme ofthe Conditlvmd Uae Permit; end, Wff3$RHAS, Scvn Powman and Iudy Plowman and the City of Hutchlnwn dada to resolve the dispute; NOW, TH&Rffi+ORH, IT l9 A(JR$f3p AS FOLLOWS: 1. Scott Plowman and Iudy Pbwmrm aovewnt and agree,that ^ ahegie f3tndly dwelling eha0 be aonsduaed upon the property no lager than one year fo8owing the conveyance of the property br Scott Plowman and Iudy Powman to a thhd party. 2. The City oFHutchlnaon egrea to suapand mfnreemant of the terms oC the Condftlonta Use Permit um11 one year following conveyance of the property by 9con Plowman and Judy Plowmur to a th'vd party. 3. Scott Pbwmut and Judy Pbwtmn agree to noord this covenant with the McLeod County Recorder. a. Thle covenant aha~ run with the land RECENED FEB 1 8 2003 Cky of Hutchheon f>epL of P. Z. 6 B. ~ Ca) IN W[TFAVHS313'I'H WF)'HItHOF, the pertiea herao have their hsnds y of the due 9rat above written [Acknoy~ledSttxnt for intlivlduala] Scott Pbwtuau 7udy Plomtan City ofHutddneon ay its [Aclatowledgment fbr City oPHtuahhiwtt] Thl~ Inrttuttemt was drafted by: • ]tlahard A, Paterwa Peterson Lttw O@ke 116 h'htht 9ttnet South Hutchlnwn, trod 55350 C. Notary Public 9 ~_ ~~. CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared Sy: dune Wischnack, AICP, and Bonnit Baumetz Date: February 7, 2003 -Meeting Date: February 18, 2003 Ro: Plowman Accessory Building Issue The PLunilng Co~iuivn reviewed this issue in January. The Commimian requested more time to considar the matter end requested the Clty Attorney prep¢ro ¢ sample deed xeskiction documtnt that specified a condition of a Bala to build a einQle-family residence on the property in the event of a transfer. The previous memo from the Attorney and the draft deed restriction are included in the packet. 9t¢ff i8 requesting yo,a direction on this matter. C~ LI q ~~~ c L J L~ - Office o[ the Clty Attorne~ ~~ ~ ~~~ lll Himn 8dwt 86 Hulchlmo~, MN 57370.1311 320-lS7-0171lFux 310.1341116 TD: Julie Wischnack, birector of Planrting/ZoningBuilding k'ROM: Marc A. 5ebora, City Attorney BATE: January 21, 2003 SUBJECT: Conditional Use Pormit for Scott and Judy Plowman, 1150 - 13`h Ave. NW You had askod mo to review the documents surrounding the conditional use permit that was obtained by Scott and 7udy Plowman in November 2001, which wes associated with the expansion of a storago building located at 1150 -- ] 3s' Avenue. As I understand it, the specific quostion involvod in this matter is have the conditions of tho conditional use permit been met in riow of tho fact that no residence has been constructod on tho premises. A roview of the information surrounding tho application for the conditional use permit shows a signed application for a condirianal use permit roceived on C+ctobar 12, 2001, which indicates that a home will be built on the promises within one year of the expansion of the existing accessory structure. In addition, a review of the tape recording for the meeting granting the conditional use permit indicates that a home was to be built within one year of the conditional use being granted, and in fact, as part of the conditional use permit, limits wero placod on home occupations that might occur on the parcel, which in itsolf, indicates that a home was to be built. Should the Planning Commission decide to undortako some enforcement action against the landowners for not complying with the conditional use perrrrlt, tho following is a list of possible actions: 1. Revoke the conditional use permit and require tho dismantling of the storage building or at least the addition to that building which had previously boon authorized. 2. t3rant an extension of an additional year for a rosidonce to be built on the proporty. 3. Require a restriction on the deed or create a covenant for the parcol requiring that a home be constructed on the premisos should the parcel ever bo convoyod. 4. Conveying both this parcel and the adjoining parcel to one landownor, thereby eliminating the need for the construction of an additional residence in that thore would than be a residence on the parcel. (Therefore, in effect, undoing the previous lot split that was done involving this parcel). There maybe other solutions to this problem that the Commission may want to use to correct . the situation. Flowover, it is clear to me that a home was to be constructed on tho lot within a ono yoar time poriod and was, in fact, tho basis for granting the conditional use permit for tho storage shed enlargement. Should you havo questions concerning this,~lease contact me. - PrWud ncyeld p~pv q L~) CITY OF HUTCHINSON PLANNING STAFF REPORT . To: 1lutchinson Planning Commission Preparod Sy: Julie Wiachnack, AICP, and Bonnit Baumetz Date: January ]3, 2003 -1~'Ittting bate: January 2l, 2003 In October, 2001, Scott and Judy Plowtmn applied For a conditional use permit to construct u, addition onto an existing gunge which would create a 2,520 square foot building. The lot was split prior to that time creatad a lot with m accessory atructurc_ The Planning Stuff, Phutning Comtnisalon snd City Council did approve the request for tha eddltlon which the condition a principal atmchue (house) be conapucted on the property within Dire year of approval. The resolution approving the conditional use permit is dated Nv~amber 271h, 2001. The Plowman's have boon contacted and have providad the attached Icner of explanation regudiny the noncompliance with the conditions. Stnff n rcquestitt~ your direction on thin [natter. I.~ • ~(~~ t~ RECENED JAN 1 3 2D03 January 8, 2003 Cky of Hulchinton Dept of P. Z. S F3. Dear Hutchinson Planning Commission, We have been informed by members of the city staff that we are in violation of our conditional use permit, by failure to construct a °primary building" within one year, November 27, 2001. This conditional ust permit was obtained fora 12'x60' addition to an existing poll barn on the property located at 1160 13ih Ave NW. We understood the primary building to be the existing shed that is the only building an the property. After the approval of the permit, we hired a contractor. The contractor took the plans to the building inspector to make sure that they complied with the city building codes. Wa moved the necessary utilities; do not have any outside storage; made sure that all setbacks wire mtt. Building started in mid Dectmber 2001 (date inspection card was issued: 12- 17-01)end was completely finished on Apri109, 2002. This is a storage shed and is to be used for this purpose. To our knowledge we were complying with the pcrmlt. The recommendations of the permit state: 1. If any utilities would need to be moved it would be at owners expanse, 2. No outdoor storage is allowed on the property after the garage is built. 3. The height of the dttached garage may not exceed 16'. 4. Neighboring proptrties may not be impacted by run-off from this structure. S. All setback requirements must be maintained 6. Accessory building may not be used for a home occupation. 7. The pritnary building must start construction within one year of the application data. Whtn applying for this conditional use permit it was for the sole intention of a shed addition and nothing more than the addition. Wo in all honesty did not understand that we were to be building a house with this permit. Let us work together to come Sincerely, Scott and Judy solution to this situation. ~(G~ N~~ N ~ ~ ~'. MN4~N1 A~I~I"!~ t~ ~ r~1w r~~ ~ Wit, rr~r~ ~ tfi~r of ~, .~ ~'~' 4.a~'- dNM mar as ~~ ~~~ ~ ~a+vrxhr~ar~ 1~~rnMr ~a1 ~ L~ t: rN~-e-c~ r+a~~ afon9 a~~-rt ~r~rtus ~ at ~ ~ Lot N N'~ hia~b ~hrlflC'M ~wMY~ NON ~rNth Mh! ~ MNry} of rate L+pt N Q ctilt~ p'E ,IrC~l~11 /F~ N N~ ~~: 1'1'~NAC~ ~;~ M N~~ lii4 1'f!'! ~ M~ ~ •+o1d Lof N dt~fC'~NlT N~4~lN ~Mt IR9~N- Ir Yl1N~ 1~R~~ ~ ~ (. ~ ~ ~ fo1C ++hl'1~r ~'kM Srl'' ~ I ~ .. _ _, ../""' ~ ~ ........~. .~.~ .~.~.~. .~....~. .._ ~.~.,,~ .. ~ q ~ ~,~+""~ tiy~ ~F.. ~'" ~ ~ ~ . ~ '~ ~'~Ilt~'-'L1 11N ~^ ~~ ~~ * ~ ~ R ,fir y ~w ~ , ~ ~ '' , r.' Y. ` ~~ ~ ~ w M ° .~ + r ro ~ rrJ~ I~'+ ~ ~ I ~r . ~ ~ ~~~ ~ ~ 5. ~.dC e. N4yuf- /„ ~yMy~~ ~~~ ~.~ ~" ~ ~ i'~'• ~ ~.,• 1J s ~~ ~ ~w.wr.ue.r .. .. ...., ..a..,. .. .~... m...,s... ..., -~.. w ....~..w.wwiw_..r.`..~r...~.+ gam. ~y s~,V~ ~~.y+~~. ~a~.. w ~~~i~I " `~' ~1'!r1 ~! ~fi 1'p'11~ ~ L3+~t~rt~w'a NrD~t Na1~t~t o1~4 ~r s: ~rr,.,i~ ~~,a^„~ µ~l HUTCHIN50N PLANNING CBMMISSION .. ._-_ _ Tuusday,_ November 2D; 2001 i_ 1 _ CALL TO ORP):R ~E;~ P.M. - The meeting waa called to order by Chairman Amdt at 530 p.m_ with the following members present: Lynn Otteson, Brandon Fraser, Jason Olsen, Jim Haugen, and Dean Kirchoff. Also present: Julie Wlachnadc, A1CP, Director of Planning/Building2oninp; Heather Bleniek, Planning Coordinator, and Dldt 5chieffer, City Attorney. Absent: Jeff Janes 2. CONSENT AQF„NDB Mr. Olsen moved to approve the minutes for the October 18, 2001 maettng as submitted. Me. Otteeon seconded the motion. Motion carried. 3. ~ PUBLIC HEARI~fi8 a.) GON~IDERATION OF A CONDITIONAL USE PERMIT TO EXPAND AN EXISTING BUILDING LARGER THAN 1,000 SQUARE FEET FOR PROPERTY LOCATED AT 1150 13TM AVE NW, A3 REQUESTEb BY SCOTT AND JUDY PLOWMAN. Ghalnnen Arndt opened the hearing as published in the N~hinaon Leader on Thursday, November BTM 2001. Ma. Blenlek presented the request and stated that staff recommended approval of the condltlonal use permR. . Butch ~elc, 1120 13°' Ave stated that he was In agreement with the CUP but if the City allowed h would ft be acceptable for everyone In that area to have a large shed. ' Ma. Wiachnaclc replied that every application is different and the board looks at what the uee of the building would be, the location of the building, and the reason for the Isrge twllding, Mr. Haugen moved to close the public hearing. Mr. Klrchoff seconded the motion. Motion to dose the hearing approved unanimously. Mr. Haugen moved to approve the conditional uee permit with the following condltlone: 1. If any utilities would need to be moved It would be at the owners expense. 2. No outdoor storage la allowed on the property after the garage is built. 3. The height of the detached garagge may not exceed 16 feat. 4. Neighboring proppeerties may not be Impacted by run-0ff from this structure. 5_ All setback requiremerrta must be ma(ntalned. B. Accesso building may not be used for a home occupation. 7. The prim~ry building must start construction within one year of the appllcaUon date. Mr. Klrchoff seconded the motion. Motion to approve carried unanimously. b.) CONSIDERATION OF A CONDI710NAL USE PERMIT TO CONSTRUGTA POLE FRAME ADDITION TO AN EXISTING POLE STRUCTURE IN AN I/G DISTRIGT AS REQUESTED BY BRENT REINER, LOCATED AT 808 HWY 7 WEST. Chairman Arndt opened the hearing as published In the Hutchinson Leader on Thursday, November BTM.. 2001. Ma. Wlechnack presented the request and stated that staff recommended approval of the candRlonal uee permk. Mr. Kirchoff asked whero the exact property Ilne waa. Ms. Wlechnadi roplied that ft is deceNlnq but ff you look In your packet you will see the boundaries. Otto Templin owns property to the north. Ma. Otteaon asked If the board should suggest an 8 foot fence. Ma. Wiachnack roplled that a 8 foot fence would t>e high enough for the material that le currentty out there. ~~~~ CITY ~F HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared $y: Planning Staif: Brad Emana, Dolt Moon, boa Nelson, Christie Rotk, Jean Ward, John Rodeberg, John Webster, , Joha Olsoa, Dick Schleifer, Lenny Rutledge, Mark Schnobrlch, Heather Bienltk, Steve Madson, Barry Greive, Dick Nagy, and Julie Wischnack, AICP Date: November, 2001-Meeting Date: November 20'", 2001 Applicant: Scott and Judy Plowman CONDITIONAL USE PERMIT Brief bncrlption The property owners are requesting a conditional use permit for two separate requests. The first one is to add on to an oxisting accessary building. The addition is 12' x 60' which would make the garage a total of 2,520 square feet. Tha second would be to have the addition pole constructed. The applicants have stated the use would be for personal storage only. GENERAL 1NFORMATION Existing Zoning: R-1, Singlo Family Residential Property Location: 1 I60 13ei Ave NW Lai Slze: + 42,455 square foot Exietine Land ilea: The lot was recently split and it curcently only has this Isolated accessory building. Adjacent Land Uee And Zoning: R-2 to the Southwest and R-1 surrounding the rest of the area. Comprehensive Lend Use Plan: Medium I~nsity Residential Zoning Idlatory: N/A Applicable Regulattoner Section 7.14 -Accessory Buildings, Conditional Use Permit required if exceeding 1,000 square feet and if it is pole constructed. SPECLA,L INFORMATION Transportation: Accoss would not change Parking: The addition on the garage would help with existing outdoor storage, ~ (~~. Conditional Uae Permit Plowman Planning Commission-1Vovember 20, 2001 Pagc 2 Physical CharACterlatia: The property is not located within the designated 1D0 yoar flood plain. Anelysia end Recommendetlon: Staff would recommend that the Conditional Use Permit be approvod, provided the following condltlons arc mat; 1. If any utilities would need to be moved it would be at the owners exponse. 2. No outdoor storage is allowod on the property after the garage is built. 3. The height of the detached garage may not exceed 16'. 4. Neighboring properties may not be impacted by tun-off from this structure. 5. All setback requirements must be maintained. 6. Accessory building may not be uecd for a Noma occupation. 7. The primary building must start construction within one year of the application data. Cc: Scott and Judy Plowman, 1150 13'" Ave NW q(~~ C C~ DATE: November 21, 2001 Hutchinson Clty Center nt n..wa enroet t~ Hutchhson, MN aaaa0.]a11 730-Sd7-S37]/F~x 320.33-x[210 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SIJI3.TECT: CONSIDERATION OF A CONAITIONAL USFi PERMIT TO EXPAND AN EXISTING BUILDING LARGER THAN 1,000 SQUARE FEET FOR PROPERTY LOCATED AT 1130 13'" AVE NW, AS REQUESTED BY SCOTT AND JUDY PLOWMAN. Pursuant to Section 7.1d of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for conditional use permits. HISTORY On October 12, 2001, Scott and lady Plowman submitted en application for a conditional unc permit to add a 12' x 60' addition on to an existing garage that would have a total square Footage of 2,320 square feet th an R-1 district. OEFACT • I. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well a8 published In the Hutchinson Leader on November 8", 2001. 3. At the public hearing held, no neighbors were presto[ to object nor had staff received any written obJectiorts. 4. The property ie not located within the deaigrtated 100 yea flood plain. R The Planning Commission voted to recommend approval of the conditional use permit with the following conditlona: 1. If any utilities would need to be roaved it would be at the owners expense. 2. No outdoor storage u allowed on the property after the garage is built. 3. The height of the detached garage may oat exceed 16'. 4. Neighboring properties may not be impacted by runoff fforo this structure. 3. All setback requirements must be maintained. 6. Accessory building may not be used for a home occupation. 7. The primary building must start construction within one year of the application date. Respectfttlly submitted, w~c~ ,6~.~t.P~`- William Amdt, Chairman Hutchinson Planning Commission cc: Scott and lady Plowman, 1130 13~ Ave NW R1nl~d an mrycNd p~pr - ~"t l-A1' Q RESOLUTION N0. 11832 RESOLUTION APPI20VING A CONDITIONAL USE PERMIT TO EXPAND AN EXISTING BUILDING LARGER THAN 1,000 SQUARE FEET FOR PRDPERTY LOCATED AT 115013"' AVE NW, AS REQUESTED B7l SCOTT AND JUDY PLOWMAN. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHIN50N, MN: Scott and Ludy Plowman, property owners, have made an application to the City Council for a Conditional Use Pemut under Section 7.14 to consnvct a garage that would be 2,520 square feet, with the following legal description: LEOAL DESCRIPTION: Lot 1, BIOek P, KRSfC/W ACIt£6, dccardlnq to rM neerdvd plat Mvnof. vaeipt thol port vT yob Lo- J d+sart~d oa folbrrN BvplnnMq tit rM norrhvv~i eorMr of wIC Lof I1 IMne~ ~oYthKly, dlOnq tM •vvl prM of vNli Lot 1 IGO.l70 ivnf rh~nrv 1w~t~rly, paralhl t.hh fM south pnv ~f ~dld L-t 1 o dl~tallq vi I Id,pt] }~~t: tMne~ rwnhvey, f0 a event on rM north 4a. of IoW 1_er t dhrant It4,E~ fv~e t.v~r of Ihrr nonh~dn oMnw of wld Oat I: tMnty ~o~Nny. aknp gold nosh pn~ N Lot I O 4lvroncv of 1~4.YS foot fo tM pvMtt vi Mglnrrlnq. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and • annctpated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Gompreheneive Plan. 3. The Council has determined that the proposed use is in harmony with the.general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. The City Council hereby approves the conditional use permit with the following conditions: 1. If any utilities would need to be moved it would be at the owners expense. 2, No outdoor storage is allowed on the property after the garage is built, 3. The height of the detached garage may not exceed 16'. 4. Neighboring properties may not be impacted by run-off from this sttvchtre. 5. All setback requirements moat be maintained. 6. Accessory building may not be used for a home occupation. 7. The primary building must start construction within one year of the application data. Adopted by the City Council this 27'h day of November, 2D01. . ATTEST: dary D. Plotz Cily Adeanistrator Mar]' D. To e n Mayor ~ (a~ . Resolution No. 12127 RESOLUTION SUPPORTING COUNTY MATERIALS RECOVERY FACILITY PURSUANT TO MCLEOD COUNTX SOLID WASTE PLAN WHEREAS, the Mcleod County Solid Waste $oard will be considering on March 17, 2003, a now material recovery facility; and WHEREAS, the County Solid Waste Plan calls for source-separation of recyclablea; and WHEREAS, residents have been source-separating recyclablea in Hutchinson for more than ten years; and WHEREAS, the county staff has successfully negotiated a letter of intent with Witte Sanitation of Glencoe, Minnesota, to participate in the now resource-recovery facility; and WHEREAS, the City of Hutchinson's solid waste contract with Waste Management requires the collection ofsource-separated materials to be directed to any county processing facility upon city directive; • NOW THTREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IIUTCHINSON, MINNESOTA: THAT, the City of Hutchinson supports the county-adopted solid waste plan and the implementation of a county-wide resource recovery facility, and furthermore, intends to direct source-separated recyclablea to the proposed county-wide facility. Adopted by the City Council this 25a' day of February, 2003. Marlin Torgerson, Mayor Ciary D. Plvtz, City Administrator ~~b~ • CONSULTING GROUT, INC. Transportation • Civil • Structural • Environmental • Planning • Trettic • Landscape Architecture • Parking Proposal No. P03017 January 22, 2003 RECEIVED Mr. John P. Rodeberg, P.E. JAH ~ 92003 Director of Enginearing/Public Works CITY OF HUTCHINSON Cky of HutofptMpn 11 ]Hassan Street S.E. E"~ ~ Hutchinson, Minnesota 55350 Dear John: SUBJECT: PROPOSAL~SCOPF. OF SL+RVI089 FOR A TH I S ACCESS MANAGLMENT/TRAFFIC OPBttATIONS STUDY Based an your request, we are pleased to submit this proposal for professional engineering services in connection with the Tnmk Highway 15 Corridor in Hutchinson, Minnesota. We understand that the City has committed to making some access changes in the corridor; however, these changes need to be part of an overall plan related to access/intersection spacing and . location, and traffic colttreUoporations on TH 15 through the City. The City is also interested in developing concept layouts for modern roundabout intersections at two locations in the City. SCOPE OF SERVICES In order to provide an analysis that addresses the specific issues raised by City staff, we propose the work tasks as described in the attached Scope of Services (Work Tasks and Person-Hour Estimate). BUDGET AND SCHEDULE We estimate that the cost to perform these services would not exceed $18,000. We are prepared to proceed with this work at your direction and estimate completion of the draft study report, hand sketches and concept layouts within a mutually agreed upon time schedule after receiving your authorization to proceed. Elimination of one or more of the six meetings identified and having the City complete some of the traffic data collection tasks (peak period intersection turning movement counts) under SRF guidance, could reduce the cost of this study to fall within a range of $13,000 tv $16,000. The specific meetings to be eliminated could include the kick-off meeting, and possibly one or more of the small group meetings, and the open house meeting. In addition, the simulation model task could be eliminated depending on tbo Hood to be able to visually demonstrate the access changes . near Century Avenue. One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (763) 475-0010 ~ Fax (763) 475-2429 ~ http://www.srfconsulting.com ,q A ,~ An Equal Opportunity Employer f Mr. John P. Rodebarg, P.E. - 2 - January 22, 2003 a BASIS OF PAYMENT We propose to be reimbursed for our services on an hourly basis for actual time expended. Other direct project expenses, such as printing, supplies, reproduction, etc. would be reimbursed at cost, and mileage would be reimbursed at the current allowable IR5-rate for business miles. Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 30 days. CHANGES IN SCOPE OF SERVICES It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out-of--scope work is initiated, however, we will submit a budget request for the new work and will not begin work until wa receive authorization from you. NOTICE TO PROCEED A signed copy of this proposal, either mailed or faxed to our office, will serve as our notice to proceed. Our fax number is 763-475-2429. We sincerely appreciate your consideration of this proposal and look forward to working with you on this project. Ploaso fool free to contact us if additional information regarding this proposal is required. Sincerely, APPROVTA: SRF CON9ULTINO GROUP, INC. ~~ 17avid K, Montebello, P.E. Principal DKM ~6Igi16tl1I'O] Name _ Title bate This cast proposal Ls valid far a perlad of 9D days. ,SRF reserves the right to adjust its cost estimate after 9D days from the date nfthfs praposaG H:iivlarketingiPropoee1si2003~P03017COIi.doe • w ~? x a ~, c ~: ~- ~' ~, ~n ~~ c J~ m °'~ a~ ° _" a ~~, ~, ¢ ~~ w ~• area=~ ~~° ~~~~~' ~ ~ p . ~ Oc`i ,tea, ~ c `~ ,c ~ ~ `~ ~', ~ as ~' .~ y^ ~~ ~'~ ~~ ~ ~ ~ ~ Saar-~~ ~~.c' a~ ~ ~a ,~ ~a a .~ ~ C~ ~ ~ ~.. ,~ ~ "~."" ~ Ca ~~ cr " ~''~ ~ ,~ e F- ~. ~ ~-ci,, ~ "° ~ ~ ~ ~ ~ e'. GS ~ G tin.. ~y ~y c5 9i r~ Sgt `~ ca. ~ ea e~ air ~ rn ~ ~ ~ ~ ka ~ .., ~ _.rs a ca ma ur 5 "~, J ~ E aro ~ m'~y va m tie? ~. ~ ma ~ ~ ~ ~ ~ ~".", m eb 'ea~a ~ a5 ~ ~ ~ 4r "" act. ~ Cy ~ as „~ ~ ~1 ~a mr ~.~u uGA.... 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HERMEL COMPANY 108.84 2/25/20D3 118292 102126 ACE HARDWARE 287.42 2/26/2003 115293 1D9312 ADVANCED WEIGHING SYSTEM IN 926.00 2/25/2003 115294 101867 AMERI AN WATER WORKS ASSN 87.OD 2/25/2003 116295 101887 ANDERSON'S DECORATINQ CENTER 5 073.21 2/25/2003 116298 111041 ARROW TERMINAL LL 98.89 2/25/2003 115297 102280 ASHBROOK 177.29 2/25/2003 115288 102387 BELLB Y RP 813.4D 2/25/2003 116288 102255 BERKLEY RISK SERVI E 800-DO 2/25/2003 115300 101818 BERNICK COMPANIES THE 212.00 2/25/2003 1153D1 116900 6ETKER JANET 2o.ao 2/25/2003 116302 102329 '"VOID VOID VOID VOID V ID'" 2/25/2003 115303 102328 8LA JOANN 38.OD 2/25/2003 115304 118838 BLUE ARTH OUNTY COURT ADMIN 300.00 2/25/2003 115305 101987 BRANDON T RE CO 1,780-35 2/25/2003 1153D8 102762 BRAUN INTERTEC COFiP 898.00 2/26/2003 115307 118907 BU INE J RNAL THE 89.00 2/2&/2003 115308 1 2458 C & L DI TRIBUTIN 27 749.14 2/25/2003 116309 104512 CALIFORNIA CONTFIA T R SUPPLIE 110.00 2/25/2003 11531D 102085 CASH DRAWER N4 70.20 2/25/20D3 115311 104391 NTRAL HYDRA ICS 81.91 2/25/2003 115312 102263 CENTRAL MCGOWAN 1 401.09 2/28/2003 115313 11 DB85 H I E INT SERVICES INC 58.00 2/26 2003 115314 118836 MMUNI ATI N SERVICES INC 778.04 2/28 2003 115315 115773 OMPU M 2 648.42 2/25/2003 115316 102484 GORP RATE EXPRESS 1 023.01 2/25/2003 116377 103882 COUNTRY DINER ATERINQ INC. 487.24 2/25/2003 11631 B 102177 CROW RIVER AREA QUALITY COUNCI 8.00 2/25/2003 11631 B 102050 CRDW RIVER AUTO 2 037.72 2/25/2003 115320 102288 CROW RIVER GLASS 183.28 2/26/2003 115321 102121 ROW RIVER VET CLINIC 58.88 2/25/2003 115322 118898 DA ET T M 37.D0 2/25/2003 115323 1D2488 DAY DISTRIBUTIN 1 888.26 2/25/2003 115324 116901 DESENS DORTHY 20.D0 2/25/2003 116326 105182 pOBRATZ CHRI 31.80 2J25/2003 115328 1D4084 DONOHUE & ASSOC 397.38 2/26/2D03 115327 102460 DOSTAL ELECTRONIC'S CENTER 143.72 2/26/2003 115328 113181 DROP-N-QO 6HIPPING INC 38.84 2/25/2003 115329 1 D4415 EARTH TECH 2 B7D.00 2/25/2003 115330 102984 EBERT DICK 86-09 2/25/2003 115331 102728 ECOLAB PEST ELIM 42.80 2/25/2pD3 116332 102356 ELECTRO WATCHMAN 2 855.78 2/25/2003 115333 105635 ELEMENT K JOURNALS 89.00 2/25/2D03 116334 116902 EMANS DEB 20.00 2/25/2003 115336 1D4137 FASTENALCOMPANY 984.92 2/28/2003 115338 108373 FIECKE CAROLYN 42.58 2/25/2003 115337 110728 FIRE MARSHALS ASSOCIATION OF M 250.00 2/25/2D03 116338 102872 FORCIER GARY 18.88 ~..~ i • • 2/25/2003 115339 104653 QARD SPECIALI T 246.87 2/25/2003 115340 1D2059 GEMPLER'S INC BB.85 2!25/2003 115341 102088 GENERAL OFFICE PRODUCT CO 1,574.14 2/26/2003 115342 1D2983 QENERAL REPAIR ERVICE 8015.80 2/25/2003 115343 1D2525 OPHER STATE ONE-GALL INC 20.15 2/25/20D3 115344 101874 GRIGGS & OPER & CO 12,891.58 2/25/2003 115345 108888 QRUFRUFF DESIGN 170.40 2/25/20D3 115348 108761 HAA K MARIA 10.00 2/25/2003 115347 118937 HALVORSON, RENEE 50.00 2/25/2003 115348 102451 HANSEN DIST OF SLEEPY EYE 1 916.40 2/25/20D3 115348 102748 HARPEL BR S.INC 75.28 2/25/2003 115360 108799 HARRIS C MPANIES 950.00 2/26/2003 115351 102531 HENRYS FOOD INC 528.01 2/26/2003 115352 102518 HILLYARD FLOOR ARE/HUTCHINSON 1 143.00 2/25/2003 115353 111035 HOISINQTON KOEGLER ROUP INC 21 B11.B5 2/25/2003 116354 103218 HOLIDAY INN-EXPRESS 84.14 2/26/2003 115355 102119 HOLT MOT R INC 84.08 2/25/2003 115358 102881 HRA 425.00 2/25/2003 115357 102138 HUT HINSON AREA CHAMBER OF COM 1 600.00 2/25/2003 116358 10231 B HUT HINSON AREA HEALTH ARE 3 OD4.60 2/25/2003 116358 108388 HUT HIN O AUTO CENTER 86.38 2/25/2pD3 11538D 105329 HUTCHIN N BUMPER Tp BUMPER 48.43 2/25/2003 115381 102530 HUTCHIN NCO-OP 879.58 2/26/2003 115382 102537 HUTGHINSON LEADER 49.50 2/25/2003 115363 102540 HUTCHINSON PLUMBINQ & HEATING 18.92 2/25/20D3 116364 102541 HUTCHINSON TELEPHONE O 3 110.27 2/26/2003 115385 102542 HUTCHINSON UTILITIES 88.88 2/25/2003 115368 1051 D1 HUTCHINSON UTILITIE 2B 378.52 2/25/2003 115367 103D99 HUT HINSON, CITY OF 1 967.86 2/25/2003 116388 102272 INDIANHEAD SPECIALTY C 218.86 2/25/20D3 115388 102551 INSURAN E PLANNERS 27.48 2/25/2003 115370 103520 INTERSTATE BATTERIES 438.41 2/26 2003 115371 102549 ISCO ING 489.90 2/26/2003 115372 102685 J-CRAFT 188.85 2/26/2003 115373 113171 JAMES LINDA 13.00 2/25/2003 115374 102208 JEFF'S ELECTRIC 88.84 2/25/20D3 115375 102558 JOSS SPORT SHOP 38.34 2/25/2003 115378 101838 JOHNSON BROTHERS LIQUOR CO. 12 10425 2/25/2003 115377 102124 JOHNSON DOUG L. 40.00 2/25/2003 115378 102348 JOHNSON LEONARD G. 812.78 2/26/2003 115379 116845 JOHNSON PAULA 5.00 2/26/2003 115380 102891 JONES GHARLES 87.87 2/25/2003 115381 1189D3 JONES, MARILYN 20.00 2/25/2003 115382 102988 KARP RADIO 8 190.20 2/25/2003 115383 113019 KENNING DANNY 219.80 2/25/2003 115384 103908 KIESER SUE 76.00 2/25/20D3 116385 102488 KKLN 1 000.00 2/26/2003 115388 118898 KOEBNIGK MARION 15.00 2/25/2003 115387 104347 KOSEK ANDREW 88.09 2/25/2003 115388 104413 KRIS ENGINEERINQ 348.17 2/26/2003 115389 102123 KRISHNAMOORTHI CHITRA 13.08 2/25/2003 115390 105526 LANG EQUIPMENT OF NORWOOD 38.07 ~, 2/25/2003 116381 116418 LARRY SCHEFU BROKERAQE 464.40 2/25/2003 115392 101974 LENNEMAN BEVERAGE DI T. IN 1,525.35 2/26/2D03 115383 118442 LEVINE ERIC 88.08 2/25/2003 116384 102222 LIQUOR HUTCH 7.43 2/26/2003 115395 101984 LOCHER BROTHERS INC 8 312.45 2/25/2003 116398 114917 LUTHENS JU TIN 4 807.76 2/26/2003 115397 102146 M-R SIQN 61.23 2/25/2003 116398 102573 MCLF;OD CO P P W ER 1 BOO.OD 2/25/2pD3 115399 116808 MCLEOD COUNTY AS E R 5.00 2/25/2003 115400 102489 MCLEOD COUNTY COURT ADMINI TRA 542.71 2/28/2003 115401 103048 MCLE D UNTY RECORDER 80.00 2/25/2003 116402 103D46 MCLEOD COUNTY RECORDER 40.00 2/25/2D03 115403 103046 MCLEOD COUNTY RE RDE 20.00 2/25/2003 115404 103048 MCLEOD COUNTY RECORDER 112.00 2/25/2003 115405 103048 M LEOD UNTY RECORDER 20.00 2/25/2003 113408 103046 MCLEOD COUNTY RE RDER 20.OD 2/25/2003 115407 103048 M LEOD CDUNTY RECORDER 20.D0 2/25 2003 115408 102787 M LE D UNTY TREASURER 218.50 2/25 2003 115409 102004 M RAITH J HN 37.15 2/26/2003 115410 118888 MDT 980.00 2/26/2003 115411 112400 MENARDS -HUT HIN O 282.79 2/25/2003 116412 102938 MESSNER KEN 88.09 2/25/2003 116413 103231 METRO SALES 1433.00 2/25/2003 115414 102426 MIDWEST WIRELESS COMM. 824.01 2/25/2003 115415 104957 MIKE CHAVE TRUCKINQ 1 038.00 2/25/2003 115418 105274 MINNBLUE DIGITAL IMAGIN 54.40 2/26/2003 115417 118921 MINNE TA CROWN DISTRIBUTING 377.00 2/26 2003 115416 102582 MINNES TA EL A OR INC 81.1 B 2/25/2003 115418 101941 MINNESOTA V FINANCIAL OFFICE 40.00 2/25/2003 116420 110816 MINNESOTA NURSERY & LANDSCAPE 575.00 2/25/2003 116421 103504 MINNESOTA RURAL WATER A 100.D0 2/25/2003 115422 105157 MINNESOTA SHREDDING 54.95 2/25/20D3 115423 118938 MINNEBDTA STATE FIRE RESCUE 285.00 2/26/2D03 115424 102583 MINNE TA VALLEY TESTING LAB 87.00 2/25/2003 116426 104583 MOBILE VISION INC 20.57 2/25/2003 116428 115872 MUNICIPAL. EMERGENCY SERVICES 71.84 2/25/2003 116427 102742 MWOA 25.00 2/25/2003 116428 105576 NRQ PROCESSING SOLUTI NS LLC 7 300.OD 2/25/2003 116428 102490 DFFICEMAX CREDIT PLAN 657.18 2!25/2003 118430 102745 DLD LOO THEATRE 783.75 2/25/2003 115431 102166 OLSEN CHAIN & CABLE CO. 249.00 2/26/2003 115432 102592 OLSDN'S LOCKSMITH 688.19 2/25/2003 115433 103773 OLSON JOHN 407.18 2/25/2003 115434 118940 PANTHEON CHEMICAL 106.88 2/26/2003 115435 102187 PAU TIS & SONS W INE CO 1 477.88 2/25/2003 116438 109697 PETERSON HULDA 10.00 2/25/2003 115437 1 D1853 PHILLIPS W INE & SPIRITS 7 740.02 2/25/2003 116438 iD2373 PINNACLE DISTRIBUTING 590.13 2/25/2003 115439 102187 PITNEY BOW ES 1 458.00 2/26/2D03 115440 118897 PLOWMAN BRAD 16.00 2/25/2003 115441 1D2445 POSTMASTER 540.00 2/25/2003 116442 116936 PRISM PIGMENTS 9 800.D0 C~ 2/25/2003 115443 102598 QUADE ELE TRIC 159.41 2/25/2003 115444 102599 gUALITY TRAN PDRTATION 40.00 2/25/2003 115445 102052 QUALITY W INE & SPIRITS 3225.09 2/25/2003 115446 102205 R.J. TRANSFER 1 008.53 2/25/2003 115447 118808 RENAE SHEILD & A SOC 282.50 2/25/2003 115448 108702 RIVER CITY PACKAGING IN 1 258.81 ?125/2003 115448 103049 ROTO ROOTER 170.00 2/25/2003 115450 116906 SAAR DELORES 10.00 2/25/2003 115451 118904 SAAR, ELAINE 10.00 2/26/2003 115452 102821 SALTMAN THE 43.87 2/25/2003 115453 102436 SARA LEE COFFEE $ TEA 539.58 2/25/2003 115454 102808 SCHMELIN OIL CO 181.90 2/25/2003 115455 102850 SCHUMANN AROLYN A. 20.00 2/25/2003 116456 106804 SCHWARZRO K AMY 125.00 2/25/2003 116467 102808 SHOPKO 76.73 2/25/2003 115458 103901 SIBBEL STEVEN 18.00 2/25/2003 115459 110805 SIK, DANIEL 65.00 2/25/2003 115480 102810 IMONSON LUMBER CO 1 182.98 2/26/2003 115481 107538 MALL CITIES PUBLI HINQ 106.00 2/25/2003 115482 102204 S IL CONTROL LAB 870.00 2/25/2003 115483 102611 SORENSEN'S SALES & RENTALS 415.38 2/25/2003 115484 105424 SOUR E ONE SUPPLY IN 382.41 2/25/2003 115485 103867 SPECIAL PERATIONS TRAINING AS 75.00 2/25/2003 115488 105064 SPRU E RIDQE LANDFILL 8,854.99 2/25/2003 116467 102747 5T. JOSEPH'S EQUIPMENT IN 238.49 2/25/2003 115468 102812 STANDARD PRINTIN 477.11 2/25/2003 115408 102744 STATE OF MINNESOTA 120.00 2/26/2003 115470 105881 STORAQE CENTER 138.00 2/26/2003 115471 103094 SUBWAY 19.17 2/25/2003 115472 105103 SUBWAY-SOUTH 71 •`•~ 2/25/2003 115473 105540 TONY FORCIER T LICKING 175.00 2/25/2003 115474 106518 TORGERS N MARLIN 84.24 2/25/2003 115475 103088 TOTAL REGI TER SYSTEM 1 380.00 2/25/2003 116476 102447 7RI000NTY ELECTRIC MOTOR ERVI 469.25 2/25/2003 116477 102819 TWO WAY COMM INC 882.45 2/25/2003 115478 102823 UNIFORMS UNLIMITED 38.87 2/25/2003 115479 102624 UNITED BUILDING CENTERS 148.09 2/25/2003 115480 103620 US FILTER/DAVIS PROCE 3 8 551.95 2/25/2003 115481 102783 USI INC 103.18 2/25/2003 115482 102418 VALLEY SALES OF HUTGHINSON 26.82 2/25/2003 115483 116853 VF=RMEER OF MINNESOTA 14A.12 2/25/2003 115484 102132 VIKING GOCA COLA 140.85 2/25/2003 115485 105122 WASTE MANAGEMENT 40 234.85 2/25/2003 115488 102310 WEBER & TROSETH INC. 342.85 2/25/2003 115487 112288 WEISE CONNIE 35.00 2/26/2003 115488 102185 WELCOME NEIGH80R 80.00 2/25/2003 115489 116899 WHITINQ LYNN 30.00 2/25/2003 116480 101070 AETNA VARIABLE LIFE ASS_ CO. 855.00 2/25/2003 115491 101919 AMERICAN FAMILY INS CO. 185.03 2/25/2003 115492 101675 GREAT W E57 LIFE INS. CO. s~•~ 2/25/2003 116483 101072 H.R.L.A.P.R. 245.55 2/25/2003 115484 102833 HUTCHINSON CITY OF 5 588.24 2/25/2003 115495 102836 HUTCHINSON CITY OF 557.63 2/25/2D03 115496 101873 ICMA RETIREMENT TRUST 3 571.94 2/25/2003 116497 102449 MINNESOTA CHILD UPPORT PAYMEN 338.35 2/25/2003 115498 101914 NCPERS LIFE INS. 18.OD 2/25/2003 116499 101877 PRUDENTIAL 75.00 2/25/2003 115500 102098 PRUDENTIAL MUTUAL FUNDS 30.00 2/25/2D03 115501 101869 HUTCHINSON ITY F 250.60 2/26/2003 115502 1D1889 HUTCHINSON CITY OF 1 738.00 312 488.38 Account ## 312 466.38 ~~ i • ELECTRONYC FUNDS TRANSFERS 2/25/03 WATER/SEWER MN DEPT OE REVENiJE-USE TAX GENERAL MN DEPT OF REVENUE-SALES TAX H.A.T.S MN DEPT OF REVENUE-FUEL TAX LIQUOR MN DEPT OF REVENUE-SALES TAX 7,114.OD 365.00 1,174.20 21,390.00 J MEMO 02/21/03 TD: CITY $TAFF $~ BANK DFFICIAL$ FRDM: KEN MERRILL ,FINANCE DIRECTOR SUBJECT: MARCH WIRE TRANSFER The following funds need to be wired -Interest payments March 1, 2003 Chase NYC ABA # 021-000-021 to credit the account of Cede 8~ Co. Go THE DEPOSITORY TRUST COMPANY Tor Dividend Deposit for 3/1 City of Hutchinson, MN Account # 068-028778 081 FIELD - PA 5D317950 1993 Water Revenue Bond 7,372.5p 7,372.50 The following funds need to be wired -PRINCIPAL payments Chase NYC ABA # 021-000-021 to credit the account of Cede & Ca. Go THE DEPOSITORY TRUST COMPANY for Redemption Deposit for 3/1 City of Hutchinson, Mn, Account # 086-027-306 OBI FIELD - PA 50317950 1993 Water Revenue Bond 0.00 0.00 (FAX of band document must be made at same time for principal payment) L~ PAYROLL ACCOUNT -PAYROLL QF FEBRUARY 21, 2003 . -~ Pedod Ending: February 15, 2003 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER • TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCTN NAME DESCRIPTION 918,402.00 8995.2034 WITH. TAX Empbyee Contrfbutlon - Federpl Tex ACCOUNT $B,A00.14 89BS.2040 Employee Cornrlbutlon -Soc. Security ¢2,B30.BB 9BB52242 Employee Canvtbutlon - Medlcero $32,106.71 Sub-Total -Employee Contdbutbn 98,000.14 9996.224D $2,838.88 8886.2242 $12,843.03 Sub-Total -Employer Contrlbutlon 144,748.74 Grrnd Totwl - Withholding Tex Account Employer Contnbutlon - 8oclal 9ewrity Employer Conhibutlan - Medicare 69,399.19 D009.4039 MN DCPT OF REVENUE 91D,2B1.29 1D2616 8886.2241 PERA Employee Contrlbutlon -Penelon Plen 912,324.84 1D2B16 8886.2241 Employer Con6lbutlon - Penabn Plan !142,619.24 Sub-Total - PERA $16.80 102016 8886.2243 915.80 102015 9996.2241 931.72 Sub -Total -DCP $24,947,84 GRAND TOTAL - PERA Flnenca Dlredor Approval PERA-DCP Employee ConVibutlon - Pen~lan Plen Employer ConMbutlon -Penelon Plen