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cp09-23-2003 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL • TUESDAY, SEPTEMBER 23, 2003 1. CALL TO ORDER— 5:30 P.M. 2. INVOCATION — Rev. Grant Blomberg, Riverside Assembly of God Church 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF SEPTEMBER 9, 2003 Action - Motion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY MINUTES FROM AUGUST 19, 2003 2. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROMJULY 7, 2003 • 3. HUTCHINSON AIRPORT ADVISORY COMMISSION MINUTES FROM JULY 29, 2003 4. HUTCHINSON PLANNING COMMISSION MINUTES FROM AUGUST l9, 2003 5. HUTCHINSON AREA HEALTH CARE BOARD MEETING MINUTES FROM AUGUST 19, 2003 6. P10NEERLAND LIBRARY SYSTEM BOARD MEETING MINUTES FROM JULY 17, 2003 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12258 — RESOLUTION DESIGNATING LOCATION OF POLLIING PLACE FOR ALL CITY AND SCHOOL DISTRICT 423 PRECINCTS AND APPOINTING JUDGES FOR THE 2003 SPECIAL CITY AND INDEPENDENT SCHOOL DISTRICT 423 ELECTION (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON MANUFACTURING TO CONSTRUCT A 40 X 80 POLE TYPE STORAGE BUILDING IN THE I/C DISTRICT LOCATED AT 720 H WY 7 WEST WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12259) 2. CONSIDERATION OF A PRELIMINARY PLAT TO BE KNOWN AS ROLLING CI'T'Y COUNCIL AGENDA — SEPTEMBER 23, 2003 MEADOWS EAST, REZONING OF THE PROPERTY FROM Rl TO R3 PDD AND A . REQUEST FOR A PLANNED DEVELOPMENT DISTRICT SUBMITTED BY BRUCE NAUSTDAL, LOCATED NORTH OF HWY 7 WEST WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12260 & 12261 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 03 -356 FOR OCTOBER 14, 2003) 3. CONSIDERATION OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS COUNTY FAIR MARKETPLACE THIRD ADDITION AND COUNTY FAIR MARKETPLACE FOURTH ADDITION SUBMITTED BY RYAN COMPANIES WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12263 & 12264) 4. CONSIDERATION OF REPLAT OF ISLAND VIEW HEIGHTS FOURTH ADDITION TO ISLAND VIEW HEIGHTS, SIXTH ADDITION AND AMENDMENT TO PDD SUBMITTED BY SCENIC HOMES, INC. WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12265 & 12266) 5. CONSIDERATION OF VARIANCE REQUESTED BY MATTHEW KUHN TO REDUCE FRONT YARD SETBACK TO CONSTRUCT A ROOF OVER A DECK 14.2 FEET FROM FRONT PROPERTY LINE LOCATED AT 530 GROVE STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION • NO. 12267) 6. CONSIDERATION OF AMENDING ZONING ORDINANCE TO ALLOW FOR RESIDENTIAL PROPERTIES IN THE C3 DISTRICT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 03 -357 FOR OCTOBER 14, 2003) CONSIDERATION OF CONDITIONAL USE PERMIT FOR A FENCE LOCATED AT 700 AIRPORT ROAD WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12268) (d) CONSIDERATION FOR APPROVAL OF HOSPITAL CAPITAL EXPENDITURES (OPERATING TABLES, MEDICAL HEADWALLS, PATIENT CARE UNITS AND SURGICAL CABINETS) (e) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 1 FOR STONEY POINT LIFT STATION -• PROJECT NO. 03 -18, LETTING NO. 10 (n CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR T.A.P. ENTERPRISES ON OCTOBER 15, 2003, AT THE BEST WESTERN VICTORIAN INN (g) CONSIDERATION FOR APPROVAL OF OUT OF STATE TRAVEL FOR CHRIS DOBRATZ TO ATTEND TRAINING IN STERLING, VIRGINIA FROM NOVEMBER 11 — 14, 2003 Action — Motion to approve consent agenda CITY COUNCIL AGENDA — SEPTEMBER 23, 2003 6, PUBLIC HEARINGS -NONE 7, COMMUNICATIONS REQUESTS AND PETITIONS 8. UNFINISHED BUSINESS (a) CONSIDERATION OF IMPOSING SERVICE CHARGES FOR SPECIAL, SERVICE DISTRICT NO. 1 Action — Motion to reject — Motion to approve 9. NEW BUSINESS (a) CONSIDERATION OF DETERMINING VALIDITY OF OBJECTION TO INCLUSION IN SPECIAL SERVICE DISTRICT NO. 1 Action - (b) CONSIDERATION OF A VARIANCE AND CONDITIONAL USE PERMIT REQUESTED BY ART BENJAMIN FOR CONSTRUCTION OF GARAGE, ADDITION LOCATED AT 108 GROVE STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12262) Action — Motion to reject — Motion to approve (c) FOR CONSIDERATION APPROVAL N L F RS ARIA REIMBURSEMENT OF DUES IN FITNESS PROGRAM Action — Motion to reject — Motion to approve (d) CONSIDERATION FOR APPROVAL OF SETTING LOCATION OF TRAFFIC CONTROL DEVICES Action — Motion to reject — Motion to approve (e) CONSIDERATION FOR APPROVAL OF CONTRACT WITH AMERICAN SOCIETY OF CIVIL ENGINEERS FOR PEER REVIEW OF ENGINEERING/PUBLIC WORKS DEPARTMENT Action — Motion to reject — Motion to approve (f) CONSIDERATION FOR APPROVAL OF FINAL APPLICATION FOR U.S. ARMY CORPS OF ENGINEERS AQUATIC RESTORAGION PROGRAM (DAM RECONSTRUCTION) Action — Motion to reject — Motion to approve (8) CONSIDERATION AT 003, FOR APPROVAL 4:00 P.M. O DISCUSS TTIN BUDGET INFORMATIONAL MEETING FOR Action — Motion to reject — Motion to approve (fl MEETING DUE TO VETERANS APPROS DAYOHOLIDAYINGNOVEMBER 11, 2003, CITY COUNCIL Action — Motion to reject — Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS CITY COUNCIL AGENDA —SEPTEMBER 23, 2003 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Action — Motion to approve and authorize payment of Verified Claims A from appropriate funds 12. ADJOURN 0 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 9, 2003 1. CALL TO ORDER— 5:30 P.M. Mayor Marlin Torgerson ea a the meeting to order. Members present were ,Tim Haugen, Duane Hoversten, Kay Peterson and Bill Arndt. Others present were Gary Plotz, City Administrator and John Rodeberg, Director of Engineering/Public Works. 2. INVOCATION— Rev. Max Meyers, Riverside Assembly of God Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF AUGUST 26, 2003 (b) BID OPENING MINUTES FROM AUGUST 25, 2003 Minutes were approved as presented. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS iRdiifflfi7l�Cef R7 X17\; 71YuI�l�Yl1uC �] �YY0111yi�11� ]�IJIY[�I;�lltelYb�lllLe 0 2. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JUNE 23, 2003 3. FIRE DEPARTMENT MONTHLY REPORT FOR AUGUST 2003 4. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JULY 2003 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 03 -354 — AN ORDINANCE ANNEXING 25.86 ACRES REQUESTED BY RODNEY RIEWER LOCATED IN HASSAN VALLEY TOWNSHIP ALONG JEFFERSON STREET SE WITH STAFF RECOMMENDATION AND A FAVORABLE RECOMMENDATION (SECOND READING AND ADOPTION) 2. ORDINANCE NO. 03-355 — AN ORDINANCE REZONING PROPERTY FROM R2 TO C4 LOCATED AT 222 5" AVENUE NW FOR OFFICE BUILDING SUBMITTED BY STEPHEN GASSER, APPLICANT WITH STAFF RECOMMENDATION AND A FAVORABLE RECOMMENDATION (SECOND READING AND ADOPTION) 3- RESOLUTION NO. 12256 -- A RESOLUTION APPROVING SPONSORSHIP OF EARTHLY DELIGIITS (STATE THEATRE PROJECT) CHALLENGE LOAN APPLICATION THROUGH SOUTHWEST MINNESOTA FOUNDATION IN PARTNERSHIP WITH THE STATE OF MINNESOTA ' (c) LETTING NO. 13, PROJECT NO. 02 -22 (SOUTH FORK CROW RIVER BANK STABILIZATION) -- REJECTING BIDS ON IMPROVEMENT AND ORDERING yC «� CITY COUNCIL, MINUTES — SEPTEMBER 9, 2003 ADVERTISEMENT FOR REBID (d) LETTING NO. 2, PROJECT NO. 03 -02 (PLAZA 15 PARKING LOT) — REJECTING BIDS AND REJECTING IMPROVEMENT Item 5(b)l was pulled for further discussion. Motion by Hoversten, second by Peterson, to approve consent agenda with the exception of item 5(b)l. Motion carried unanimously. Item 5(b) 1. Marc Sebora, City Attorney, stated that there may be some conflicts between the annexed property and the compost site, wastewater facility and training center in regard to potential high noise levels, odor and other related issues. City staff would like to have the opportunity to notify property owners in this area of the possibility of these issues and therefore Mr. Sebora asked that this item be tabled until that notice is able to be sent out. Mayor Torgerson questioned whether or not additional covenants could be put in place. John Rodeberg informed the Council that in the site plan the developers noted in writing that they are aware of these issues. Mr. Rodeberg asked whether or not language could be placed in a development agreement regarding the potential problems and distributed to property owners prior to developing occurring or should it be placed in the annexation documentation. Mr. Sebora stated that it would be sufficient to include pertinent language in the development agreement, as long as everyone is aware upfront of the issues. • Motion by Arndt, second by Haugen, to approve Item 5(b)1. Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. (a) PEACE APARTMENTS, PROVIDING FOR THE ISSUANCE AND AT C L> OF HOUSING S ING FACILITIE REFUNDING REVENUE BONDS Marc Sebora explained that this authorization would allow the housing authority to refinance the revenue bonds for the Prince of Peace Apartments at a lower rate. A representative spoke before the Council. The representative explained that Ken Merrill, Finance Director, had consulted with the League of Minnesota Cities and this would not effect the TIF District that Prince of Peace is housed in. Motion by Peterson, second by Hoversten, to close public hearing. Motion carried unanimously. Motion by Hoversten, second by Peterson, with Haugen abstaining, to approve authorizing and providing for the issuance and sale of housing facilities refunding revenue bonds, approving Resolution No. 12257. Motion carried unanimously. 7. COMMUNICATIONS RE UESTS AND PETITIONS (a) REPORT ON CONSTRUCTION OF PICNIC SHELTER AT HUTCHINSON MUNICIPAL AIRPORT John Olson, Airport Manager, introduced Josh Miller to present before the Council. Mr. Miller explained to the Council that he had constructed a picnic shelter and two picnic tables at q t a) CITY COUNCIL MINUTES — SEPTEMBER 9, 2003 The Hutchinson Airport in order to achieve his eagle scout status. Mr. Miller explained the reasoning for the location of the shelter and the process of building the project. Mr. Miller also identified the donations he received to construct the shelter. (b) ALTERNATIVE PROPOSAL FOR DOWNTOWN SPECIAL SERVICE DISTRICTNO.I —STEVE COOK Steve Cook, 728 Juul Road, presented before the Council. Mr. Cook commented that he bad reviewed the Downtown Master Plan and feels that there are very good ideas and projects identified in the Plan, Mr. Cook voiced concerns over the fact that the City has a lack of participation in this project, mainly in the funding. Mr. Cook expressed that he felt that there should be a partnership between the City and the property owners to pay the assessments. Mr. Cook also expressed that he initially felt that there may not be a need for a Downtown Coordinator and that maybe this position could be joined with a current position either hold by the City or the Chamber. However, after further insight, he realized that this will be an important position, at least at the birth of the District. John Rodeberg did clarify that the City will be taking part in large downtown improvement projects in the future through capital improvements. Mr. Cook showed a visual aid illustrating the original proposal on the table to fund the Special Service District, which totals approximately $101,000. Mr. Cook then illustrated an alternative proposal which basically showed the City splitting the cost with the downtown property owners. The total burden then on the property owners in the downtown district would then be reduced to approximately $.1 Vsquare foot as opposed to the proposed $.19 /square foot. Mr. Cook stressed that he feels everyone should work together to come to a common goal for the City and the downtown. Mayor Torgerson reminded the public that the City has the power to establish the district, however did not instigate the origination of it, nor will it "run it ". Mayor Torgerson noted that the City may need to look into the legality of whether or not it can provide funding for the things required within the District. 8, UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF GRANTING BUSINESS SUSBIDY AND REDEVELOPMENT AGREEMENT WITH EARTHLY DELIGHTS (STATE THEATER PROJECT) Lisa McClure, Interim EDA Director, presented before the Council. Ms. McClure stated that this agreement is between the City and the company that will be owning the State Theatre. This agreement is the final piece that needs to be completed to finalrre the project. Ms. McClure informed the Council that the business subsidy agreement, which was previously approved by the Council, is within the redevelopment agreement. The owners of Earthly Delights intend to close on the property at the end of the month. Marc Sebora stated that the City is well protected and the Company meets all insurance requirements. The City is not committed until the Company actually owns the property. Motion by Peterson, second by Arndt, to approve granting business subsidy and redevelopment agreement with Earthly Delights for the State Theatre Renovation Project. Motion tamed unanimously. 9. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF REMAINING VEHICLE REPLACEMENTS John Olson, Assistant Public Works Director, presented before the Council. Mr. Olson explained that equipment has been assigned to staff members for snow removal purposes. Due to this type of organization, Mr. Olson is requesting that the Council approve the vehicle replacement schedule for what is needed for this winter. The system of bidding was used for this purpose. y(a-) CITY COUNCIL MINUTES — SEPTEMBER 9, 2003 Motion by Peterson, second by Haugen, to approve replacing remaining fleet vebicles on replacement schedule. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF ENTERING INTO CONSULTING CONTRACTS WITH SRF CONSULTING John Rodeberg, Director of Enginccring/Public Works, presented before the Council. Mr. Rodeberg explained that SRF Consulting is the City's main transportation consultant. Mr. Rodeberg is requesting that the Council approve entering into consulting agreements with SRF for the Edmonton Avenue project and Golf Course Road project to outline routes for these roads. These projects will be major road finks in the future. SRF will be used for aligmn� these road connections. The total fee for both of these projects is proposed to be $17,000. The designs will be based on current storm sewer capacity. Mr. Arndt suggested placing a larger pi a in the Golf Course Road area near Modern Mazda to solve flooding issues and be ready to tie into other areas. General discussion was held regarding the storm sewer system in the Rolling Meadows East area. General discussion of underpasses was lield and placements along Highway 7. Motion by Haugen, second by Arndt, to approve entering into consulting contract with SRF Consulting for Edmonton Avenue project and Golf Course Road project. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF SETTING INFORMATIONAL MEETING WITH DOWNTOWN BUSINESS OWNERS TO DISCUSS SPECIAL SERVICE DISTRICT NO. 1(KAY PETERSON AND BILL ARNDT) Bill Arndt explained that he and Kay Peterson have met with various downtown property owners and have received several ideas regarding the downtown Special Service District. Their idea is to bring all of the property owners together and have a facilitator bring out discussion amongst the property owners. Mr. Arndt can sense the division on this issue amongst the property owners. Kay Peterson explained that the action being requested is to schedule a meeting with the downtown property owners prior to the next Council meeting. Ms. Peterson stated that no matter what happens, her goal is to bring the downtown property owners together to use the Downtown Master Plan and make the downtown successful. The Council would not conduct the meeting, however would be more like observers of the meeting. Motion by Peterson, second by Arndt, to set informational meeting for September 17, 2003, at 7:00 p.m. at the Event Center. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS John Rodeberg — Mr. Rodeberg explained that the City and MnDOT are working together on the Highway 15 Corridor regarding traffic signals, retaining walls, etc. Mr. Rodeberg also requested that two council members sit in on a meeting September 25, 2003, at 2:00 p.m. to hear an update on an addition to the HATS facility. Feedback will need to be received to ensure that staff is moving in the right direction with this project. Jim Haugen and Kay Peterson will attend. Mr. Rodeberg further stated that the City is contracting with a contractor to complete the alley project behind the post office. Approximately $6000 -$8000 will be needed to complete the improvements. Gary Plotz —Mr. Plotz explained that staff and the City of Minneapolis are currently working on the language in the contract between the two entities for the hauling of Minneapolis's leaves. The City is also conducting testing at the transfer site in Minneapolis. Bagging will also be happening at the compost site to meet current orders. 4 CITY COUNCIL MINUTES — SEPTEMBER 9, 2003 Mr. Plotz also informed the Council that retired Rep. Ness is assisting Congressman Colin Peterson. Mr. Plotz and Mayor Torgerson met with Mr. Ness and Mr. Peterson and discussed federal grant opportunities. Bill Arndt — Mr, Arndt informed the public to attend the river meeting at the event center on September 11, 2003, at 6:30 p.m. The purpose is to discuss improving the Crow River. This meeting will be taped. Jim Haugend Mr. Haugen asked Mr. Rodeberg asked if there had been any feedback regarding crossing at 2 Avenue and Lynn Road. Mr. Rodeberg stated that things have been going very well and the remainder of the project is to be completed October 1, 2003. He thanked the residents along this route for their patience and understanding. Mr. Rodeberg explained that new handicap ramps have been installed due to federal regulations. Marc Sebora — Mr. Sebora asked the Council if there is a more efficient way to address the issue of citizens that want to be placed on the Council agenda and that do not provide much background information as to their topic of discussion. Mayor Torgerson suggested contacting the League of Minnesota Cities to sec what their recommendation is. He will approach them at the Mayors Convention later this fall. Melissa Starke, Recording Secretary, informed the Council that a gentleman had stopped in the office earlier in the day regarding parking issues he has in his neighborhood. This gentleman lives on Prairie View Drive and informed her that he has a neighbor that has at least three cars parked in a line on the street, which is on a curve and makes for poor visibility. He also stated that these cars all leak a great amount of oil and maybe damaging the road. Since there is not a current ordinance that specifically addresses these issues, it was recommended that John Rodeberg's staff review the situation and deal with the gentleman's concerns. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Motion by Peterson, second by Arndt, with Hoversten abstaining, to approve and authorize payment of Verified Claims A from appropriate funds. Motion carried unanimously. (b) VERIFIED CLAIMS B Motion by Hoversten, second by Arndt, to approve and authorize payment of Verified Claims B from appropriate finds. Motion carried unanimously. HCVN representative asked if the Council would like the informational meeting to be taped on September 17. The Council answered in the affirmative. 12. ADJOURN With no further business to discuss, the meeting adjourned at 7:00 p.m. C1 Hutchinson Housing & Redevelopment Authority Regular Board Meeting — August 19, 2003 Minutes CALL TO ORDER: Chairman John Houle called the meeting to order. Members Present: Duane Hoversten, Thor Skeie, and Becky Felling. Staff Present: Jean Ward, and Judy Flemming. 2, MINUTES OF HRA BOARD MEETING ON JULY 15, 2003 Duane Hoversten moved to approve the Minutes as written. Thor Skeie seconded and the motion carried unanimously. FINANCIAL REPORTS Duane Hoversten had a question on the Net Activity line item on the Park Towers Balance Sheet provided from the accountant. Jean said she would ask the accountant to clarify this total. Thor Skeie moved to approve the Financials as long as there is an explanation of the totals on the Balance Sheet from the accountant. Duane Hoversten seconded and the motion carried unanimously. 4. PART{ TOWERS UPDATE Jean Ward updated the Board on the list of checks that were requested by the accountant to be voided that was tabled for the July Board Meeting. Duane Hoversten moved to approve Resolution #03 -06 to Officially Void List of Outstanding Checks on Park Towers Books. . Thor Skeie seconded and the motion carried unanimously. Jean reviewed with the Board the 2004 Park Towers Budget and a memorandum that presented the assumption used to prepare the budget including the fact that insurance property /liability premiums had doubled. Duane suggested that the HRA get some quotes from other insurance companies before the March renewal. The Review of New Streamlined Small PHA Plan Update, Annual Plan for Fiscal Year 2004 and the Consideration of Approval of Annual and the Resolution of PHA Certifications of Compliance with the PHA Plans and Related Regulations was tabled because a new 2004Capital Funds Allocation was just sent to Jean. Jean presented the Capital Fund Program Amendment to the Board based on the 2004 capital funds allocation. Thor Skeie moved to approve the Capital Fund Program Amendment to the Consolidated Annual Contributions Contract. Becky Felling seconded and the motion carried unanimously. CONSIDERATION FOR APPROVAL OF RESOLUTION #03 -07 TO ADOPT THE CITY PAY PLAN Becky Felling moved to approve Resolution #03 -07 to adopt the City Pay Plan. Duane Hoversten seconded and the motion carried unanimously. 6. SCHOOL CONSTRUCTION PROGRAM UPDATE Jean Ward presented the 2002/2003 final budget, proceeds statement, program financing statement and the 2003/2004 Memorandum of Understanding with the School District. Becky Felling moved to approve the Memorandum of Understanding with the School District. Duane Hoversten seconded and the motion carried unanimously. "a («) I Judy Flemming presented the budget and the results of the bids received for the project on 626 Harmony Lane. The HRA requested RFP's so the board awarded contracts based on comparables. Duane Hoversten moved to award contracts to the following for the amount listed: ➢ Excavator - Juul Contracting Co. - $10,283 ➢ Concrete — Students w/ Styrofoam Forms - $10,500 ➢ Electrical — Bemhagen Electric - $5,414 ➢ Plumbing & Heating - B &C Plumbing & Heating - $8,500 ➢ Building Materials — UBC - $27,000 Thor Skeie seconded and the motion carried unanimously. Duane Hoversten moved to approve the check to the City of Hutchinson for the Building Permit for 626 Harmony Lane. Thor Skeie seconded and the motion carried unanimously. FRANKLIN -GROVE NEIGHBORHOOD PROJECT UPDATE Jean reviewed with the Board to the Monitoring Visit Letter from DTED's Patrick Armon from visit on July 23'' and 24"'. 8. FYI • Jean Ward updated the Board on the Rolling Meadows Extension. Sorensen Naustdal Properties anticipates Zoning/Platting to be approved in October and construction to start in the spring. 9. ADJOURNMENT There being no other business, Chairman John Houle declared the meeting adjourned. 10. Chairman Jobn Houle reopened the meeting so that Judy Flemming could present to the Board the . Franklin -Grove Neighborhood SCDP Loans #8680 -04 & #8680 -05. Thor Skeie moved to approve the Franklin -Grove Neighborhood SCDP Loans #8680 -04 & #8680 -05. Becky Felling seconded and the motion carried unanimously. 11. ADJOURNMENT There being no other business, Chairman John Houle declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Becky 0 MINUTES Parks, Recreation & Community Education Advisory Board July 7, 2003 Members Present: Ralph Johnson, Mike Schiesl, Mike Cannon, Kirk Kosel, Bruce Peterson, Rev. Todd Ertsgaard, Bernie Miner and Bill Arndt. Guest present was Bill Carlson, High School Activities Director. Also present was Dolf Moon. The meeting was called to order at 5:20 pm A motion made by Ralph Johnson and seconded by Mike Scbies approved the minutes dated June 2, 2003. The motion passed unanimously OLD BUSINESS None NEW BUSINESS Middle Level Activities - Activities Director, Bill Carlson presented a plan to improve middle level activities. A motion was made by Jay Beylien to recommend that the Hutchinson School Board adopt the plan as . presented by Bill Carlson. Mike Schiesl seconded the motion. The motion passed 8 -0. Flooding — Reseeding of Veterans Memorial Field will take place in August and the Tartan Softball Field in September. BOARD MEMBER ITEMS Bill Arndt asked about the Luce Line Trails status. Do] f will report at a future meeting. AJOURNMENT Chairman, Rev. Todd Ertsgaard, adjourned the meeting at 6:05pm. Iq pro .S( «)a +HUTCHINSON AIRPORT ADVISORY COMMISSION July 29, 2003 • 5:30 tune Arrival/Departure Building Minutes Members present: Dave Skaar, Chuck Brill, Doug McGraw, Doug Kephart Members absent: Jeff Lux Others Present: John Olson, City of Hutchinson Meeting called to order at 5:30 p.m. There was a quorum of members present. 1. Reviewed Notes of February 13, 2003 meeting No quomm of members was present at 02/13/03 meeting. Items discussed at the meeting included: Minutes of the November 14, 2002 meeting were reviewed. Since no quorum of members was present, the minutes were not formally approved. TKDA Engineers made a presentation of the proposed safety improvement project. Members discussed the potential of the project in light of significant cuts in Local Government Aid. It was decided to deter the project until the full affect of revenue reductions were known. Potential private hangar development lease was reviewed. Secured City Council approval to move forward with private development. (Since that time, the private developer has removed his request to build a private hangar.) A request from Jim & Karen Mona for the Airport Advisory Commission to grant resident status was deferred because there was on quorum. Olson was instructed to leave the out -of -town rates in place for their hangar until the • full Commission could act on their request. Olson reported on snowplow damage during the winter. Olson reviewed the recent problems with REIL strobe lights and airfield power failures. Mn/DOT is assisting with repairs. Olson requested the members present authorize installation of a dialer system to inform staff of airfield power failures. Commissioners present granted Olson permission to install the dialer for safety reasons. Commissioners agreed to find out from H.T.I. what kind of sign they would like to recognize their significant contributions to the airport. 2. Approve November 14, 2002 Minutes Motion trade by Doug Kephart, second by Chuck Brill to approve November 14, 2002 minutes. Unanimous approval. 3. Renaest from Ronda Crotteau, Representing Hutchinson Girl Scouts and Peacepipe Council Commissioners reviewed letter from Rhonda Crotteau requesting permission to hold the Girl Scout Junior Event at the airport on Sept. 23, 2003 from 1:00 p.m. to 3:00 p.m. In her letter, Rhonda Crotteau informed Commissioners that the girls, no more than 150, would be working on their Aerospace patches. They will also recognize the 100th anniversary of flight. She requested skydivers, stunt plane, and a helicopter. A copy of her letter to has been forwarded to Skydive Hutchinson, Joe Dooley, and Jeff Brenhaug. The responsibility for securing these assets will be hers. A motion was made by Chuck Brill, second by Doug McGraw to allow the Girl Scout Junior Event at the Hutchinson Airport September 23, 2003 from 1:00 p.m, to 3:00 p.m. Unanimous approval. 4, Hangar Issues Olson reported that Hangar #9 is open. Tim Miller was next on the contact list for a hangar, and wanted the hangar for a flying club, but he already has two enclosed hangars. Ed Klima had asked to move into Open Hangar #9, but he was told it was taken. Dick Frecman would be the next renter on the list if Tim were denied more than two hangars. City policy was reviewed. According to policy, no one may have more than two hangars. The only time an exception was allowed was to grant the FRO three hangars for a limited time during recent airport construction. A motion was made by Chuck Brill, second by Doug Kephart to deny Tim Miller rental of Hangar #9, since he already has two hangars. Unanimous approval. A motion was made by Chuck Brill, second by Doug McGraw to allow Ed Klima to move to Hangar #9, leaving Dick Freeman to rent Hangar #10. Unanimous approval. 2004 Budget — Capital Exuenditures Olson reviewed 2004 Airport Budget proposal submitted by Engineering/Public Works Department staff. Olson explained the budget proposal is subject to the City's normal budget process. Of note in the 2004 Airport Budget is a transfer of $50,000 to Airport Construction funds to match the Federal ATP funding of $450,000 (2002 = $150,000; 2003 = $150,000; 2004 = $150,000). Olson reviewed components of deferred safety improvement project proposal from earlier in 2003. When significant cuts in State Local Government Aid were announced, a decision was made to defer any airport capital projects until the full ramifications of the budget cuts were known. Review of the components of the deferred project include: a. NAVAID Service Roadway b. Apron Taxi lane — Add pavement around east end of oldest enclosed hangars and electrical improvements. c. Hangar Service Road — Road from entrance road to east end of oldest enclosed hangars. This component was deleted from the original project. d. Fencing & Gates — Any security improvements were deferred until specific guidelines are available from FAA, TSA or Mn/DOT Aeronautics. This component was deleted from the original project. e. Wetlands work — restoration of wetlands so as to gain credits, restoration of dry areas on adjacent property. This component was added to the original project. f Ditch Maintenance — Clean ditch serving west side of airfield. This component was added to the original project. g. Helicopter landing pad / Aircraft Maintenance pad — Helicopter landing pad on SW corner of apron, maintenance pad for washing aircraft and containing wastewater. This component was added to the original project. h. 'file maintenance — Maintenance of field tile serving west side of runway. This component was added to the original project. Other potential improvements discussed included: a. Aircraft sump fuel and fuel sampling collection points. Will decrease likelihood that pilots will dispose of sample fuel by dumping directly onto the ground. b. Collections and containment areas for agricultural aircraft. Would allow agricultural spraying aircraft to use HCD as a home base. c. IIangar door correction. Some hangar doors are difficult to open and close because the buildings have settled. Doors would be shortened to restore a reasonable space between the bottom of the door and the pavement. • d. Hose reel with enclosure. Addition of an enclosed fuel hose reel. e. Airfield lighting improvements component. Significant problems have been routinely occurring with airfield lighting. There have been several incidents in the recent past whore the entire airfield was black during the night. This is a significant safety issue. 6. New Business 5(Ci� -� Commissioners directed Olson to pursue the following: . a. Oct a final copy of private hangar lease agreements for Commission review before next meeting. h. Consider establishing a "cleaning day" during which hangar tenants could dispose of junk. Discussion included scheduling hangar inspections at the same time. c. Establishing a set of standard keys for all aircraft hangars. The next agenda should include: a. Review of private hangar agreements available, discussion of private hangar policies. b. Review of Mn/DOT hangar funding. c. Review of proposed 2004 safety improvement project with City Engineer and Airport Engineer At 6:55, a motion to adjourn was made by Doug Kephart, second by Doug McCrraw. Unanimous approval. E L J Nc,,,13 . MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 19, 2003 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Jim Haugen, Lynn Otteson, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: Brandon Fraser and Mike Flaata. Also present: Julie Wischnack, AICP, Planning Director, and Lisa McClure, EDA Director 2. APPROVAL OF MINUTES a) Consideration of Minutes dated July 15, 2003 Mr. Hantge moved to approve the minutes of July 15, 2003 as submitted. Seconded by Mr. Haugen. The minutes were approved unanimously. 3. PUBLIC HEARINGS • a) CONSIDERATION OF ANNEXATION OF 25.86 ACRES REQUESTED BY RODNEY RIEWER, PROPERTY OWNER, LOCATED IN HASSAN VALLEY TOWNSHIP ALONG JEFFERSON STREET S.E. Chairman Kirchoff opened the hearing at 5:33 p.m. with the reading of publication # 7080 as published in the Hutchinson Leader on August 7, 2003- Ms. Wischnack stated that this is an annexation request by the property owner. Some property in this area has already been annexed. Mr. Riewer has asked to be annexed in the past but withdrew his application. This property does abut city property. If the Planning Commission annexes this property by ordinance, an unusual city boundary will be created. Staff has recommended approval of this application. There are come concerns about the timing of when things will take place on the property. Ms. Otteson asked about what the Comp Plan says. Ms. Wischnack stated that the Comp Plan has identified this area as medium density housing and it was slated to happen between 2000 and 2005. South of Southwinds addition will be in the 2005 -2010 timeframe. Mr. Haugen asked of the 25 acres proposed to be annexed, how many • are developable acres? Ms. Wischnack did not have the most recent 5 (a) �1 Minutes Planning Commission — August 19, 2003 Page 2 survey and stated that some of the property is in the 100 -year flood plain. There will be limited Easterly development. Galen Houk — property owner spoke to the Planning Commission. He stated that he does not object to the annexation. Mr. Houk stated that he does not want his property to be annexed by the city. He stated that 9 there were an attempt to annex his property, it would produce a hardship for him. He asked if the city really does need this property? How do the costs affect the city? He also stated that this is a rural area, there are farm animals, and these are large properties. The land north of his property is going to be subdivided into a couple of parcels. He questioned the density. He asked if this area really should be high density. Mr. Houk stated that this area is farm area. They will be farming early and late, they spray the fields, kick up dusts, and there are smells associated with farms. He hopes that property owners coming into this area would know that and not complain about those issues. Mr. Houk feels there is a lot of room for complaints on this issue. He stated that he has two main points here: first, if he's surrounded, will the City just take his land at anytime? And second, will this cause property values to go down? Mr. Reiwer stated that he saw the opportunity to sell his property and he took that opportunity. . Ms. Wischnack clarified that the city may annex Mr. Houk at any time, since his property will now be surrounded on all sides by City property. Mr. Hantge made a motion to close the hearing. Seconded by Mr. Haugen the hearing closed at 5:45 p.m. Ms. Otteson made a motion to recommend approval of the request with staff recommendations and to note that this project is part of the Comprehensive Plan for the City. Seconded by Mr. Currimbhoy, the motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held August 26, 2003 in the Council Chambers at 5:30 p.m. b) CONSIDERATION TO REZONE PROPERTY FROM R2 TO C4 LOCATED AT 222 -57H AVE N.W. FOR OFFICE BUILDING SUBMITTED BY STEPHEN GASSER, APPLICANT Chairman Kirchoff opened the hearing at 5:47 p.m. with the reading of publication # 7081 as published in the Hutchinson Leader on August 7, 2003. Ms. Wischnack stated that this is a rezoning request. She showed a picture of the property, as it exists today. This is a church in the R -2 district. Mr. Hantge asked if a new church comes into town, could they be located in the R -1 and R -2 districts? Ms. Wischnack stated that that is correct. It carries a commercial zoning designation. JW L1 Minutes Planning Commission — August 19, 2003 Page 3 Ms. Wischnack stated that at this time there are both commercial and residential uses in this area. This would be rezoned to a C-4 zoned property, which is a very general zoning district. The proposal by Mr. Gasser is to use the structure as an office complex for his business, Vivid Image, and possibly renting out office space to other businesses. Ms. Wischnack stated that staff recommends approval. It is adjacent to similarly zoned property. Some of the requirements include: paving a 50x50 area along with the driveway, there will be a need for 10 parking spaces, landscaping and other requirements will be dealt with at the time that the permit is issued. Mr. Haugen commented that there are many churches in town that have had an adapted reuse of the building. Ms. Wischnack stated that there has been one letter received opposing this project. Mr. Gasser stated that the office building would house seven offices for his staff. They are a web development company with little or no traffic coming in and out. They have plans to renovate the building. Mr. Kirchoff asked Mr. Gasser if he understood the conditions of this application. Mr. Gasser stated that he does. Mr. Haugen made a motion to close the hearing. Seconded by Ms. Otteson the hearing closed at 5:55 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Hantge, the motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held August 26, 2003 in the Council Chambers at 5.30 p.m. c) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY FLORIAN THODE, PROPERTY OWNER, TO ALLOW OUTDOOR STORAGE ON PROPERTY IN THE 1 -1 DISTRICT LOCATED AT 327 HWY 7 EAST Chairman Kirchoff opened the hearing at 5:57 p.m. with the reading of publication # 7082 as published in the Hutchinson Leader on August 7, 2003, Ms. Wischnack stated that this is an application for outside storage. In the 1 -1 District it states that storage much be fenced or within a building. There are some houses near the property. HTI, Marshall Concrete and two residences are Mr. Thode's neighbors. Ms. Wischnack stated that Mr. Thode has been cooperative in this matter. The fence has been . completed on the property and there is a buffer of vegetation on the property. Mr. Thode has removed many tires and unlicensed vehicles l J Minutes Planning Commission -- August 19, 2003 Page 4 from his property. She asked the Planning Commission, how much outside storage is acceptable? Mr. Hantge stated he thought that all storage in the 1 -1 district should be inside. Why does he need a conditional use permit? Ms. Wischnack stated that sometimes there is an allowance for outside storage. In the Industrial Park, for example, it is more acceptable to have outside storage. City does not do regular enforcement on those properties. Laura Wendorf, representing Delauto came to speak to the Planning Commission. She sated that her property is leased by HTI. She asked if there is any commercial zoned property.. Ms. Wischnack stated that there is not in this area. Ms. Wendorf asked if there could be residential and commercial uses in Industrial zoned land? Ms. Wischnack stated that if it is that way now, and the use is not changed, that is acceptable. Ms. Wendorf asked if offices are allowed in the 1 -1 district. Ms. Wischnack stated that they are allowed. Ms. Wendorf stated that in the 1960's, trees were planted and a fence was put up. Currently the biggest problem on this site is the tires. The tires tumble over onto her property. They collect water and are a haven for mosquitoes. She asked for clarification on whether or not, because there are trees there as a buffer, that Mr. Thode does not need a fence? Ms. Wischnack stated that that decision is up to the Commission. . Ms. Wendorf stated that she would be happy if Mr. Thode would keep the tires off her property and keep his property maintained, she would be happy. She asked if Mr. Thode charges a fee for getting rid of the tires? Also, what type of things will be stored, tires and old cars? Ms. Wendorf also wanted to state that she is not against the conditional use permit, she just had questions. She also mentioned that she would like Mr. Thode to control the weeds on his property better. Mark Telecky came to represent his grandmother, Bernie. Mr. Telecky asked what would be stored outside? The fencing is better, it helps the gateway ordinance. He asked if the storage could be moved further back on the property? Mr. Thode addressed the Commission to answer some of the questions. The storage will be for tires, cars, tractors, and equipment. He stated he is trying to clean up his property. He does have a person who comes to pick up the tires; they have not been there yet. Mr. Kirchoff stated that he wants to make sure the property is picked up and stays clean and if they get complaints the City will be doing enforcement. Ms. Qtteson asked Mr. Thode whether or not he is out of the tire • business. Mr. Thode stated that he is. He stated that not everything will be behind the fence. There will be some outside storage. He also stated Minutes Planning Commission —August 19, 2003 Page 5 that he was unaware that tires had fallen over onto Ms. Wendorf's property. Ms. Otteson asked what is stored in the large containers in the back of his property. Mr. Thode stated that there is water in those containers. Mr. Hantge asked if there are other conditional use permits issued for outside storage. Ms. Wischnack stated that Dick McClure has one, for example. Ms. Otteson made a motion to close the hearing. Seconded by Mr. Haugen the hearing closed at 6:20 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Hantge, Ms. Otteson asked to add to the recommendations. She stated that weed control should be part of the requirements for Mr. Thode. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held August 26, 2003 in the Council Chambers at 5:30 p.m. d) CONSIDERATION TO REVOKE CONDITIONAL USE PERMITS GRANTED ON PROPERTIES NOT COMPLYING WITH CONDITIONS SET FORTH IN THE RECORDED RESOLUTIONS Chairman Kirchoff opened the hearing at 6:24 p.m. with the reading of publication # 7083 as published in the Hutchinson Leader on August 7, 2003. Ms. Wischnack stated that there are some enforcement actions that need to be taken. Five permits had fallen behind, there was a letter sent to them from Mr. Sebora, City Attorney, to get people to take action. First issue, 700 Airport Road. This is in progress. Ms. Wischnack stated that there is a gas line running through the property and the meter cannot be fenced in. This was an unknown complication. The conditional use permit was for a car repair shop. The number of cars has been an issue. There has been some vandalism to the cars, causing additional problems. Julie stated that there is part of a fence up. Mr. McRaith is in the process of finishing the fence. Ms. Wischnack stated that the Planning Commission could wait one month and follow up on this with a letter. Mr. Kirchoff asked if this issue can be tabled? Ms. Wischnack stated that it can be. She also stated that this project has come a long way, it looks very good. She made a suggestion to table this item'and check back before the September meeting. Mr. Kirchoff said that at least Mr. McRaith is making headway; he is doing a good job. Mr. Hantge asked what the enforcement scenarios are. Ms. Wischnack stated that this is it. They can have this hearing to discuss isthis issue or charge the person with a misdemeanor. That is not the route SCc�_)4 Minutes Planning Commission - August 19, 2003 Page 6 . she felt the Planning Commission wanted to take. Revoking the conditional use permit is also an option. The Planning Commission requested that the property owner should be present at the September meeting. Mr. Hantge made a motion to table this until September. Ms. Otteson seconded, the motion carried unanimously. Second, Mr. Rolf is requesting to pave over the property line. In the C -5 there are recommended setbacks from property lines. Ms. Wischnack stated that they should provide an allowance to pave over the property line. This property needs to have a paved surface. It should have been completed by June 15, it is not. Mr. Hantge made a motion to close the hearing. Seconded by Mr. Haugen, the hearing closed at 6:40 p.m. Ms. Otteson made a motion to recommend approval of the request to amend the conditional use permit to pave over the property line. Seconded by Mr. Currimbhoy, the motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council agenda at their meeting held August 26, 2003 in the Council Chambers at 5:30 p.m. 4. NEW BUSINESS a) PRESENTATION OF UPDATED HWY 7 ACCESS MANAGEMENT ORDINANCE BY CINDY CARLSSON, MNDOT Ms. Wischnack introduced Cindy Carlsson representing the Highway 7 Coalition. The ordinance presented by Ms. Carlsson is a cohesive access management ordinance for highway 7 between St. Bonifacius and Hutchinson. This will need to be adopted by McLeod County and the City of Hutchinson. This is a partnership of MNDOT, County, Cities, and Townships. Ms. Carlsson presented the ordinance and gave examples to the Planning Commission of how this can be used. She stated that this ordinance is needed and the partnerships are needed, because it is the local government units that deal with land use issues. MNDOT does not deal with land use issues; they deal with transportation issues. Ms. Wischnack stated that the Planning Commission would go over this ordinance at the September meeting. b) CONSIDERATION OF SKETCH PLAN OF REPLAT OF ISLAND VIEW HEIGHTS 5T" ADDITION SUBMITTED BY BILL GILK Ms. Wischnack stated that she did receive a sketch of what Mr. Gilk would like to do. Staff has indicated that they approve of the plan, but there are some sewer issues that need to be addressed. This 5 CC�-) q • • • Minutes Planning Commission — August 19, 2003 Page 7 likely will come before the Planning Commission in September for the replat. c) PRESENTATION OF THE DOWNTOWN DESIGN GUIDELINES BY MR. BOB CLAYBAUGH Ms. Wischnack introduced Mr. Bob Claybaugh and Mr. Pete Musty. Mr. Claybaugh and Mr. Musty presented the Downtown Design Guidelines to the Planning Commission. It was stated that these guidelines were developed out of the Downtown Revitalization Master Plan, The Planning Commission will look through and discuss the information presented and then discuss the guidelines in more detail at the October meeting. 5. OLD BUSINESS Mr. Hantge asked Ms. Wischnack about Arby's plans. She stated that the plan was on the City Council agenda on August 12. The reason it was on the regular agenda, and not the consent agenda, was because staff disagreed with the Planning Commission's decision. Ms. Otteson asked about the Dog Kennel ordinance. Ms. Wischnack stated that the City Council overturned the decision and is now looking at a nuisance ordinance. 6. COMMUNICATION FROM STAFF Ms. Wischnack invited the Planning Commissioners to the State Planning Conference in Alexandria in September. She stated that she has more information if anyone would like to see a brochure. 7. ADJOURNMENT There being no further business, the meeting adjourned at 8:30 p.m. 5C,�-yi 11 0 • BOARD OF DIRECTORS MEETING — August 19, 2003 Hospital — Conference Room A/B Members present were: Chairperson, Steve Snapp; Vice Chairperson; John Houle, Secretary; Wayne Fortun, Trustee; Sherry Ristau, Trustee; Duane Hoversten, Trustee; and Pastor Randy Chrissis, Trustee. Absent: Dr. Cate McGinnis, Chief of Staff. Others present were: Philip Graves, President; Pam Larson, Finance, Information, and Material Services Division Director; Robyn Erickson, Care and Program Support Services Division Director; Dr. Steven Mulder, Director of Medical Affairs; Pat Halverson, Community Care Programs and Services Division Director; Linda Krentz, Elaine Schermann, Quality Representative; Doug Hanneman, Hutchinson Leader, and Corrinne Schlueter, Recorder. Chairperson Snapp called the meeting to order at 5:30 PM. 1. Minutes of Last Meeting. The minutes of the July 15, 2003, meeting were presented and discussed. Following discussion, Fortun made a motion, seconded by Ristau, to approve the minutes of the July 15, 2003, meeting. All were in favor. Motion carried. II. Medical Staff Meeting Minutes and Credentialin . Dr. Mulder provided a report on the recent Medical Executive Committee Meeting. The following practitioners were recommended for membership to the Medical Staff. Advancement from Provisional. Laurie Kersten- Ulmen, CRNA Anesthesia Brian Pollman, DO Reanuointments. Brian Bonne, DO Sara Fischer, MD Bruce Homa, MD Jyothi Kesha, MB, BS Thomas Kleinkauf, MD Thomas Lyke, DDS Yelena Usmanova, MD Resignations. Kory Albert, CRNA David Olson, MD llmer Salovich, MD John Robinson, MD Family Practice Family Practice Family Practice Family Practice Urology Family Practice Dentistry Neurology Anesthesia Orthopedics Orthopedics Emergency Medicine Allied Health — Ind. Active Active Active Active Courtesy Active Allied Health-find. Active Allied Health -Ind. Courtesy Courtesy Courtesy 0 Board of Directors Page two August 19, 2003 Leslie Johnson, OPA -C Additional Privileees. Michael Merck, MD Orthopedics Allied Health- Dependent Endoscopic Cyclophotoagulation Miscellaneous. Julie Krenik MD and Cate McGinnis, MD have been removed from HAHC's liability insurance policy because they have current coverage through the HMC policy. Following discussion, Ristau made a motion, seconded by Hoversten, to grant membership and privilege to the above listed practitioners as recommended by the Medical Executive Committee. All were in favor. Motion carried. III. New Business. A. Construction Update. Graves reported on the current construction schedule. The contractors are generally working on the new construction however some remodeling is started in the lower level and in the area of surgery. B. Vulnerable Adult. Krentz provided the annual Vulnerable Adult report which is required by the State Department of Health. For the past year, there were eighteen total reports called in as potential maltreatment. None were substantiated. There were thirteen reports on the Bums Manor campus Six were external reports of alleged self - neglect, financial exploitation, or physical abuse. Seven reports were internal reports of alleged; boundary issue, positioning issue, bump on head, bruise of unknown origin, fall with injury x 2, and elopement. Five reports were on the hospital campus - All were of alleged self - neglect, verbal or physical abuse at home. Following discussion, Houle made a motion, seconded by Ristau to approve the Vulnerable Adult report as presented. All were in favor. Motion carried. C. Safety Report. Halverson reported on the Lxecutive Summary which was prepared for the second quarter 2003. The following was presented: Board of Directors . Page three August 19, 2003 • All HAHC facilities participated in a statewide tornado drill on April 10, 2003. The evaluation scores were: Bums Manor — 99.7% and the Hospital — 99 %. Staff is also working with other hospitals in the area for emergency preparedness. In working toward the goal of reducing mercury waste, the next step will be to survey service areas to determine what products that are used contain mercury. As previously reported, preliminary work has already been done to determine status of mercury based thermometers and blood pressure cuffs, two of the more widely known products that contain mercury. The Safety Officer and the Facilities Manager spoke on fire safety at the April Burns Manor Nursing Home Family Council meeting. The presentation was prompted by the recent nursing home fire in Connecticut where ten people died. It is believed the Connecticut fire was intentionally set by one of the residents. Following discussion, Hoversten made a motion, seconded by Fortun to accept the 2nd Quarter Safety report as presented. All were in favor. Motion carried, IV. Organizational Reports. A. President. Senior Care Graves reported Jay Christensen, from Faegre & Benson, is the attorney assigned to work on the Senior Care project. In a recent meeting held at Faegre's office, several items were discussed regarding the potential partnership arrangement. The attorney will develop a Memorandum of Understanding in order to define and document the parameters of the new relationship. The intent will be to establish a private not for profit company consisting of two partners. Two sites being considered for development of the new campus arrangement. One is southwest of Hutchinson and the other is physically attached to the hospital. In order to keep on task with the project, Presbyterian Homes has engaged the services of three- experienced Senior living architectural firms. It is the intent to pay each firm a couple thousand dollars each to present an innovative design to representatives of the new company that would fit on either campus. HAHC and Presbyterian Homes will each pay 50% of all fees ( planning, financial, marketing, legal, architectural etc.) that are associated with the development of the new company. Graves asked for a couple board members assist with a review of the campus layouts during a presentation by the architectural firms to be held on September 23. Board members were requested to advise Steve Snapp of their interest. 5(0.!5 • r� �J 0 Board of Directors Page four August 19, 2003 Radiologv Dr. Ibach and Tim Signorelli, Administrator from Consulting Radiology, and Graves recently met to discuss future equipment needs in Radiology. Agreement was reached on the desire to develop digital capability with all imaging equipment in order to arcbive as well as view and transmit images. The plan is to attend the RSNA Conference in Chicago this fall, and then develop a plan to achieve the equipment upgrades. B. Acute Care Programs and Services. Lien reported the excitement was 54 births in July, which is an all time record. September, October, and November have volumes in the mid 40's to high 40's to 50's. Acute Care services have been busy during the month. C. Care and Program Support Services. Erickson reported on the following: - A new Work Force Relationship Team. - The HPD security program is one hear old. A point of service charge system is being installed in the dining room at the hospital. - An employee called to active military duty this spring has since returned. - The Plaza 15 sign will be installed soon over the mental health outpatient offices. D. Community Care Programs & Services. Halverson gave thanks to the board and Graves for the new clinic in the Plaza. She stated the clinic has wonderful space and the move was huge. She stated we had the support of all the division directors through the months of planning. We did not shut down service, and saw some patients while we were moving and then were ready to begin operations on Monday. Additionally, we have three Psychiatrists that we will be interviewing for one position opening. E. Finance, Information & Material Services. Nothing further to report. F. Senior Care. Krentz reminded us to tune in KARE 11 on September 3, 2003, at 9:00 PM, and watch Bernie Telecky receive her award. Cosmos Nursing Home is anticipated to close October 201h. We have received a couple of referrals. Nine of the residents are from McLeod County. G. Medical Director Report. Mulder reported on the two recent physician additions to the staff: Dr. Mayland and Dr. Mike McNelis. They are very clinically competent and excellent practitioners. (a)-5 Board of Directors . Page five August 19, 2003 Patient Safety and Performance Improvement Committee. Schermann reported on the new JCAHO goals and the work effort that will be required to achieve and maintain compliance. Accounts Payable. The accounts payable and cash disbursements for July 2003 were presented for payment. Following discussion, Chrissis made a motion, seconded by Houle, to approve the accounts payable and cash disbursements as listed, in the amount of $6,014,589.33. Five were in favor. Hoversten abstained. Motion carried. Statistical Report. Graves presented the statistical report for the month of July 2003. Financial Report. Larson provided the financials for the month of July 2003, which showed a net income of $234,518, compared to a budget of $200,214. Auxiliary Meeting Minutes. The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. . Adiournment. There being no further business, Chrissis made a motion, seconded by Ristau, to adjourn the meeting at 6:40 PM. All were in favor. Motion carried. Following adjournment, Board members were invited to tour the new Mental Health Outpatient Clinic in the Plaza 15 Mall. Respectfully submitted, Corrinne Schlueter Recorder John Houle Secretary G � ' -�q` 5 IV. PIONEERLAND LIBRARY SYSTEM OFFICIAL PROCEEDINGS MINUTES OF THE BOARD MEETING THURSDAY, .JULY 17,200 AT 7.30 P.M. Pursuant to due call and notice thereof, a regular meeting of the Pioneerland Library System Board called to order at 7:30 P -m. by Chair John Baker on Thursday, July 17, 2003 in the Willmar Public Library Building Multipurpose Room, Willmar, MN- Roll call was taken and the Chair announced a quorum was present- Chair Baker opened the meeting with the announcement that Jim Baker of Ortonvil le, MN would be their new representative replacing Allen Houser. Chair Baker requested approval of the agenda subject to additions/deletions: Board members requested the following additions: V- Committee Reports: A. Finance: NASAGrant for the Olivia Public Library. Clouse motioned approval of the agenda as presented with amended additions, seconded by Reigstad. Motion carried. Board member Silvernale moved for the approval of the June 19, 2003 minutes, seconded by Reckdahl. Motion carried. Chair Baker moved to committee reports Finance Committee Treasurer Clouse presented for the Finance Committee, Motion by Clouse to accept the June 2003 Financial Report, seconded by Reigstad. Motion carried- Clouse moved to accept the Bills and Check Registers as presented, seconded by Ueland. Motion carried. Clouse acknowledged communications from the Cities of Clara City, Dawson and Madison referencing "Automation Costs". Clouse moved to authorize a grant application [with signatures] for a NASA Exhibit at the Olivia Public Library, seconded by Dille. Motion carried. Chair Baker moved to the Personnel Committee. Chair Vonderharr presented a new employee. She questioned hiring with pending city/county cutbacks. The board discussed. The City of Dawson representative Vern Silvernale explained - that this was a summer seasonal employee. Vonderharr moved to approve the hiring of Amada Jenson for the Dawson Public Library, seconded by Ueland- Motion carried Chair John Baker moved to the Negotiations Committee and turned the meeting over to Lead Negotiator Ueland Ueland referred the board to the "Agreement between PIONEERLAND REGIONAL LIBRARY SYSTEM and AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL -CIO LOCAL UNION NO- 1826 (January 1, 2003 through December 31, 2003)" [contained in the mail out packet]. He explained that the Union agreed to virtually all ofthe significant items that were suggested as language changes from the attorney- Further, Ueland stressed the need to establish a "negotiating policy" for the future. He informed the PLS Board that the State of Minnesota -- Bureau of Mediation Services coupled with the A F -S- C.M.E. Union Local #1826 did not support taking the Negotiating Committee authority away and modifying the agreement after the fact - The board held discussion on the various points brought up. A motion was made by Ueland to approve the "Agreement between PIONEERLAND REGIONAL LIBRARY SYSTEM and AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL -CIO LOCAL UNION NO. 1826 (January 1, 2003 through December 31, 2003)" as presented with authorization for signatures, seconded by Silvernale. Motion carried. Ueland went back to the discussion on a policy for future negotiations. Board member Hale moved to direct the PLS Policy Committee to prepare a "Negotiation Policy" which would be in the form of a resolution and would include definitions for the various "roles" and "responsibilities" such as lead negotiator, negotiator, library board director, library board, negotiation attorney, the process to be utilized, and the requirements for payment of authorized expenses, seconded by Vonderharr. Motion carried. Chair Baker highlighted the fact that this matter would be drafted by the "Policy Committee" in the form of a resolution - Further consideration of this matter would be completed before the start of the next contract negotiation. Lead Negotiator Ueland went on to inform the board that they would need to consider moving the "Head Librarians" one step on the new contract pay ranges for 2003 c� / C�J `f h 0 CJ 11 PIONEERLAND LIBRARY SYSTEM BOARD MEETING July 17, 2003 Number of signatories with appointed representatives: 27 Quorum of signatories: 14 Signatories present: 19 Present: Jeffrey Lopez Dean Shuck Diane Beck Ivey Vonderharr Stacey Schuette Grant Knutson Amy Wilde Joan Reckdahl Paul Setzepfandt John Baker Gary Johnson Allen Gislason Vern Silvernale Lowell Ucland Julia Jury Sarah Groves- Speece Herman Harmemann Lowell Broberg Pam Dille Garrison Hale. Al Clouse Jim Schueller Mary Huesing Daniel Reigstad Absent: Alvin Maas* Jack Johnson* Barb Borth Stacy Grothem* Herb Rotunda* Dr. Les Potas* Karen Roker* Neva Kamrath* Clyde Bratlie* Art Abel James Larson Ramona Berg -Perry* Eric Weiberg *excused absence Chippewa County Kandiyohi County Kandiyohi County Lac qui Parle County McLeod County McLeod County Meeker County Meeker County Renville County Swill County Yellow Medicine County Yellow Medicine County Dawson Glencoe Granite Falls Hector Hutchinson Kerkhoven Litchfield Madison Olivia Renville W ilhnar Willmar Big Stone County Chippewa County Kandiyohi County Kandiyohi County Appleton Benson Bird Island Canby Fairfax Graceville Ortonville Willmar Willmar RESOLUTION NO. 12258 • RESOLUTION DESIGNATING LOCATION OF POLLING PLACE FOR ALL CITY AND SCHOOL DISTRICT 423 PRECINCTS AND APPOINTING JUDGES FOR THE 2003 SPECIAL CITY AND INDEPENDENT SCHOOL DISTRICT 423 ELECTION WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 20413.2 1, Subd. 2 of the Laws of Minnesota states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the location of polling place of all precincts (one, two, three and four (Rural School District)) and naming of judges for the City and School District Election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: That the polling place to be used during the 2003 Election for all precincts will be in the Recreation Center located at 900 Harrington Street S.W., Hutchinson, Minnesota. 2. That the Election Judges are hereby appointed in accordance with the attached list. Adopted by the City Council this 23'a day of September, 2003. 0411U1.N Gary D. Plotz, City Administrator Marlin Torgerson, Mayor *denotes hcad judge r 1 Srb)) ELECTION JUDGES CITY OF HUTCHINSON AND INDEPENDENT SCHOOL DISTRICT #423 . SPECIAL ELECTION 2003 PRECINCT 1 *HARRIET SCHMIDT 587 -5466 45 SHERWOOD CIRCLE. ROXANNE JENSEN 587 -8589 1239 BRADFORD ST SE PATSY WRIGHT 587 -4903 1300 SHERWOOD ST SE CLARA TEWS 587 -5235 714 JEFFERSON ST SE ANN SCHUMANN 587 -6773 129 MORNINGSIDE DR NE PRECINCT 2 SEDONA MILLER 587 -2205 1235 GOLFVIEW CT NW DORIS DAGGETT 587 -2382 978 ROLLING GREENS LN DIANNE MARQUARDT 587 -8199 234-4 TH AVE NW *DEETTA MCLAIN 587 -6069 755 SPRUCE ST DORI JOHNSON 587 -2985 1270 ROLLING OAKS LN GAIL FRANSEN 587 -6720 45 11TH AVENUE NE HARRIET BURICH 587 -5010 583 CARLISLE ST NE PRECINCT 3 ELAINE BLACK 587 -3299 9502 ND AVENUE SW PHYLLIS WESELOH 587 -6318 1109 LEWIS AVENUE DEBORAH LEMKE 587 -1179 685 SOUTHVIEW DRIVE • MORRIS BJURLIN 587 -2753 527 JUUL ROAD *DARLEEN KNIGGE 587 -0961 832 GREENSVIEW CT NW ANNE HAAS 587 -3193 113 MARK DRIVE NE BILL WEGNER 587 -9096 125 11 TH AVENUE NE PRECINCT 4 PEARL SEALS 587 -3083 569 MILLER AVE SW *ANNETTE KOEHLER 587 -6484 55 ORCHARD AVE SE ROMAN HAAS 587 -3193 113 MARK DRIVE NE DALE MCLAIN 587 -6069 755 SPRUCE ST REGISTRATION TABLE JUNE WICK 587 -6248 535 MAIN ST S DOLORES BRUNNER 234 -7666 968 HAYDEN AVE SW *denotes hcad judge r 1 Srb)) RESOLUTION NO. 12259 . RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED BY TOM DAGGETT, PROPERTY OWNER, TO CONSTRUCT A 40'X 80' POLE TYPE BUILDING LOCATED AT HUTCHINSON MANUFACTURING, 720 HWY 7 WEST 0 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Mr. Tom Daggett, property owner, Hutchinson Mfg., has applied for a conditional use permit to construct a 40' x 80' addition between two existing pole type storage sheds in the I/C District at Hutchinson Manufacturing. LEGAL DESCRIPTION: All that part of the East 300 feet of the West 778 feet of the Southeast Quarter of the Southeast Quarter of Section Thirty -six (36) in Township One Hundred Seventeen (117) North of Range Thirty (30) West, as measured along or parallel with the north line of said Southeast Quarter of Southeast Quarter, lying Northerly of the right -of -way of the Minneapolis Industrial Railroad (formerly Minnesota Western Railroad). 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. The applicant must be aware that there will be pending landscaping and buffering improvements to the south of the property and that cost would be assessed back to the benefiting property owners. 2. Written verification that the storm water pond on the western portion of the property is in working order. 3. That there be paved access to the new building when the Highway 7 improvement is completed in the area or no later than 2007 (if the highway project does not occur). 4. Plantings/buffering shall occur on the north side of the parcel when the highway project is completed. 5. An additional hydrant and water looping must occur when the frontage road is constructed. 6. Building code compliance must be discussed with the building official. 7. The conditional use permit is valid for six months, unless an extension is requested or construction of the addition has commenced Adopted by the City Council this 23rd day of September, 2003. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 5(c) I C DATE: TO: September 16, 2003 Hutchinson City Council FROM: Hutchinson Planning Commission MEMORANDUM Hutchinson City Center 111 Haman street SE Hulchiu n, MN $5350.2522 320.587.5151/17ax 320.2344240 SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM DAGGETT, PROPERTY OWNER, TO CONSTRUCT A 40'X 80' POLE TYPE BUILDING LOCATED AT HUTCHINSON MANUFACTURING, 720 HWY7W Pursuant to Sections 6.07 and 8.13 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY The applicant is requesting a Conditional Use Permit to construct an addition between two existing pole type storage sheds in the IC district at Hutchinson Manufacturing. There have been several CUP's granted for this property. A complete list of the previous requests are provided in the staff report written in August 2000. There were a number of conditions placed on the 2000 request which included requiring a landscaping plan, reconstruction of the stormwater pondhtg area, replatting and rezoning. I have not found information regarding replatting or rezoning of the property to date. FINDINGS OF FACT 1. The required application was submitted and fee were submitted. 02. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on September 4, 2003. 3. There were no neighboring property owners present objecting to the request- RECOMMUMATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: 1. The applicant must be aware that there will be pending landscaping and buffering improvements to the south of the property and that cost would be assessed back to the benefiting property owners. 2. Written verification that the storm water pond on the western portion of the property is in working order. 3. That there be paved access to the new building when the Highway 7 improvement is completed in the area or no later than 2007 (if the highway project does not occur). 4. Plantings/buffering shall occur on the north side of the parcel when the highway project is completed. 5. An additional hydrant and water looping must occur when the frontage road is constructed. 6, Building code compliance must be discussed with the building official. 7. The conditional use permit is valid for six months, unless an extension is requested or construction of the addition has commenced cc. Tom Daggett, Hutchinson Mfg., 720 Hwy 7 W spectfull submitted, Dean Kirchoff, Chairman Hutchinson Planning Commission Rimed on rceyeled paper 5I C\ To: Hutchinson Planning Commission Prepared By. Planning Staff: Brad Emans, Dolf Moon, Don Nelson, 1,isa McClure, Jake Wegner, Jean Ward, John Rodeberg, P. E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plot z, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wiscbnack, AICP, and Bonnie Baumetz Date: September 10, 2003 — Meeting Date September 16, 2003 Applicant: Hutchinson Manufacturing, property owner Brief Description The applicant is requesting a conditional use permit to construct an addition onto an existing pole building, which would in effect connect two existing pole buildings. Because this area of the property is located in an I/C District, all uses require a conditional use permit. GENERAL INFORMATION Existing Zoning: I/C, Industrial/Commercial District and C4 the very western portion of the lot is zoned C4 (commercial) which does not allow industrial activity. Section 8.02 provides that the Official Zoning Map "boundaries indicated as approximately following platted lot lines shall be construed to follow such lot lines". Staff is interpreting that provision to mean the highlighted area is all I/C zoned property. The applicant should replat the entire industrially used piece into one parcel, to alleviate any confusion or create building code issues. Property Location: 720 Ilwy 7 West Lot Size: 10.90 acres — including all properties 'p Conditional Use Permit Hutchinson Manufacturing Planning Commission Review — September 16, 2003 Page 22 Existing Land Use: Manufacturing business Adjacent Land Use And .Zoning: C-4 to the west, C -5 to the east and the South Fork of the Crow River to the south, Park to the south. Comprehensive Land Use Plan: Industrial /Commercial Zoning History: The following conditional use permits have been issued: 1984 — construct a 26' by 60' addition (Notes: Staff recommended approval contingent upon City being granted 40' easement adjacent to Hwy 7 and 22 for service road purposes. It was also listed on the findings of fact letter to the Council as well as on the resolution.) 1987 — expand manufacturing business on property located at Hutchinson Manufacturing and Sales on Hwy 7 West (Notes: Addition size 60' X 217'.) 1989 — construct a 25' X 250' building for painting and sandblasting at Hutchinson Manufacturing 1990 — construct a 30' X 300' building for painting and sandblasting at Hutchinson Manufacturing (Note: Extension of CUP issued in 1989 as well as increase in size of building.) . 1991 — construct a 70' X 240' building for painting and sandblasting at Hutchinson Manufacturing (Note: Again this was for a building in the same location as granted by the two previous CUPS, but the size was increased to 70' X 240'.) 1992 (May) — construct an office addition and saw shed (Note: Planning Staff recommended the following conditions: I. Pond should be 100'X 100', 2. Recommend buffering plan between R -1 (park) and industrial site and in future, between C-4 and industrial site, 3. Hard surface parking required by ordinance, and 4. Verify with utilities location/need of utility easements. The findings of fact recommended that the staff recommendation be met regarding the pond, buffering, hard surfacing of parking lot and verification of utility easement. These conditions were not attached to the recorded order.) 1992 (September) •- construct a 40' X 80' storage rack. 1997 — construction of two pole type buildings and additions to office and manufacturing plant located in the I/C District at Hutchinson Manufacturing, 720 Hwy 7 W (Note: The Planning Staff recommended the following contingencies: 1. Hutchinson Mfg. Submit a complete landscape plan showing a screening and buffering plan, 2. Additional parking is provided, 3. A natural gas plan is submitted to Utilities, and 4. A "One Stop Shop" meeting is set up. The findings of fact noted that a task force would be established to address the screening issues. No conditions were attached to the recorded order.) 2000 — Conditional use permit to construct two pole buildings in this same location with the following conditions: submission of a landscape and buffering plan; submit a written statement outlining the implementation proposal; a more detailed survey must be submitted (expected by August 14, 2000); the storm water ponding area must be reconstructed and a siltation buffer must he provided to prevent future problems. This project was never constructed 5 CC_� Conditional Use Permit Hutchinson Manufacturing Planning Commission Review — September 16, 2003 Page 3 Applicable Regulations: Section 8.13 — Industrial /Commercial District Section 6.07 — Conditional Use Permit Required SPECIAL INFORMATION Transportation: There are three access points to Hwy 7 West, no service road. Staff has been discussing, with MNDOT, the ideas for the improvements to Highway 7 (see attached plan). The City Code requires buffering and paved access to buildings. Because of the timing of Highway 7 being constructed in 2006/2007, staff believes this would the best time to do some improvements in this area would be concurrent with the reconstruction project. There would be a new service road in this area and a driveway and/or street would be extended to the south. Parking: The minimum parking requirements require one space per employee on a principal shift. There are 61 paved on west side and another 8 paved on north side. 36 unpaved north side unpaved. 96 on employees on shift. . Physical Characteristics: The property slopes gradually from State Highway 7 to the south. The one hundred year flood plain is located to the south at an elevation of 1046.3. The area in question is above that elevation. There is a small wetland to the south of the proposed addition, but not in the area of construction. Analysis: The past permitting history described above indicates a number of items need to be addressed. The storm water pond, which was required as a part of the 1992 request must be reverified. Even though this project does not directly impact the drainage pond, this seems to be an outstanding issue. It also seems that landscaping and buffering is an on -going discussion. Staff would recommend the same as what was discussed in the Steamswood conditional use permit, which was the southerly landscaping be completed by the City at the time the railroad property becomes available and then we would assess back the cost of the installation. On the northern portion of the property, the plantings and landscaping would be concurrent with the Highway 7 project. If for some reason, the project is not constructed, there should still be buffering implemented, no later than 2007- Staff usually does not suggest waiting on certain improvements. In fact, most conditions are to met as the particular project is completed. Staff fears that whatever plantings or improvements that are made at this time, would be destroyed with the highway reconstruction project. The ordinance requires hardsurfaced parking area and access to buildings. Section 10.01, specifically states that parking areas and access drives shall be covered with a minimum of 6 inch gravel base and 2 inch Conditional Use Permit Hutchinson Manufacturing Planning Commission Review — September 16, 2003 Page 4 plant mix bituminous surface. All existing parking lots with substandard surfaces should be allowed to remain until either the property is sold or a building permit for addition or remodeling is required. Staff again feels the pavement would be more readily completed in concurrence with the highway improvement since the area in which the addition is proposed is within their construction limits. There are requirements for building code compliance. The applicant's architect should be in contact with the building official regarding these issues. There has been discussion regarding hydrant access for this property. Staff would recommend that the water line for this area be looped during construction of the frontage road and an additional hydrant be installed to better provide this property with fire protection. Recommendation: Staff would recommend that the conditional use permit be approved contingent on following: 1. The applicant must be aware that there will be pending landscaping and buffering improvements to the south of the property and that cost would be assessed back to the benefiting property owners. 2. Written verification that the storm water pond on the western — portion of the property is in working order. 3. That there be paved access to the building constructed when the Highway 7 improvement is completed in the area or no later than 2007 (if the highway project does not occur). 4. Plantings/buffering shall occur on the north side of the parcel when the highway project is completed. 5. An additional hydrant and water looping must occur when the frontage road is constructed. 6. Building code compliance must be discussed with the building official. 7. The conditional use permit is valid for six months, unless an extension is requested or construction of the addition has commenced. Cc: Tom Daggett, Hutchinson Manufacturing, 720 Hwy 7 West, Hutchinson Lowell Flatten, MNDOT LJ (c) m in, IQ '671010 MN * >I- n ia� 1 I s. I NiCU Ul QPAV. iTu RECEIVED A lJG' 2 0 2 G 0 3 cty or Hutthins n ihtofP.Z. &8. XFRD, ;116" LINE X.C. [RON jZj&th LINE in, IQ '671010 MN * >I- n ia� 1 I s. I NiCU Ul QPAV. iTu RECEIVED A lJG' 2 0 2 G 0 3 cty or Hutthins n ihtofP.Z. &8. UA P R 4, C£ am AV- ` \�: ^ � � �, \�� 9 -10 -03 Hutchinson Planning Commissioners Re: Hutchinson Manufacturing request for Conditional Use. Publication No. 7091 Dear Commissioners, Since I will be unable to attend the public hearing for this conditional use request, I ask that you include this letter as part of the public comment as you determine the conditions to attach to this request. I have only one concern to address regarding this business located in the I/C zoning district. My concern is the lack of the required screening or fencing around the outdoor storage of materials, supplies and by- products. I believe that in the I/C district (Section 8.13) that all outdoor storage is required to be within enclosed buildings or within the confines of a 100% opaque wall or fence no less than 6 feet tall, or other buffering approved by the City Council. In Section 10.0 1, Screening is addressed. Under the screening section, all commercial or industrial buildings shall be screened from the adjacent residential zoning districts. The • property to the south of this I/C district is the wildlife park, which is zoned residential. The required wooden wall or fence is required to be not less than 8 feet tall. It is also required to be set back 5 feet to allow for the planting of trees or bushes. Also in Section 10.0 1, outdoor storage is addressed. This section requires that all outdoor storage is required to be within enclosed buildings or within the confines of a 100% opaque wall or fence no less than 5 feet tall, or other buffering approved by the City Council. It is clear that the zoning ordinance requires all of the outdoor storage at this property to be enclosed or behind a fence of some kind. The 3 different sections that refer to the fence requirements indicate fence heights of 5 to 8 feet. While the height may be unclear, the fact that a fence is required is very clear. The City of Hutchinson has a very beautiful park and wildlife area adjacent to this business and other businesses in the area. I visit these parks often and feel that it is time to address the zoning requirements for screening that have been overlooked for years. The chemical barrels, storage racks, pallets and noise should be screened from the public view as required by City Ordinance. Thank you for hearing my concerns and comments. Mark Hensen 39 5'h Avenue NE Hutchinson, MN C*) ) Hutchinson Manufacturing Mr. Marlin Torgerson ftCFryF D City of Hutchinson S�PI I/ 111 Hassan Street C. Z00 7t J l Hutchinson,, 552350 n, fH Luc tch °fp Mr. Mayor City Council 720 Hwy 7 West Hutchinson Manufacturing currently has a request for a conditional use permit to P.O. Box 487 construct a storage extension ( 3200 sq ft) between two existing build Es. The Planning Commission approved this request on Tuesday, September 16 , 2003. This letter is to request this also be approved by the city council but with the removal of Hutchinson, contingencies 1,2,3 and 5. Reasoning as follows. Mn 66350 1) Item 1 is vague as to what the scope of work is and hence not defined as to cost. Considering the distance of our south line, this could be considerable. (320) 687 -9663 The issue needs further discussion and does not belong as a contingency for this small project. 687 -3('70 2) The addition we are talking about has no impact on the existing storm water pond located on the opposite side of the property. (Contingency 2) 3) The issue of paved access to and from is undefined as "to and from what ". • The addition of the storage facility does not increase the amount of traffic on our property. This addition will create significantly less dust and create less design engntooring impact on visual appeal than the unpaved Les Kouba Parkway to our south. (Contingency 3) steel fabricating 4) We will cooperate with issue of providing an easement if required to loop the water lines in our area if needed. I doubt if the addition of this steel storage welding facility will necessitate an additional hydrant. (Contingency 5) This addition to storage is a small project that will bring more of our outside storage surface preparation under cover. It is therefore an attempt to improve the overall appearance of our facility and land. It is however a small project and cannot be burdened by the c,oatlag potential sizable expenses listed within contingencies currently proposed. Thank you for you consideration. assembly Cc. Julie Wischnack, Planning Commission SYnC m Daggett Owner C( <) I 0 PUBLICATION NO. ORDINANCE NO. 03 -356 AN ORDINANCE AMENDING THE OFFICIAL, ZONING MAP OF THE CITY OF HUTCHINSON FOR A PROPERTY TO RF. REZONED FROM RI TO R3 PDD ROLLING MEADOWS EAST THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from R1( Single Family Residential) to R3 PDD (Medium to high Density Residential) as requested by property owner: LEGAL DESCRIPTION: Rolling Meadows East WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece of property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R3 PDD and it shall take effect upon publication of this ordinance; Adopted by the City Council this 14th day of October, 2003. ATTEST: Gary D. Plotz City Administrator E Marlin D. Torgerson Mayor 53(01:x' �J RESOLUTION NO. 12260 RESOLUTION APPROVING A PRELIMINARY PLAT TO BE KNOWN AS ROLLING MEADOWS EAST SUBMITTED BY SORENSEN AND NAUSTDAL PROPER'T'IES BF IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS L The property owner has submitted a 60 lot preliminary plat to be known as Rolling Meadows East. This is an application for a preliminary plat for a property east of Rolling Meadows. The preliminary plat is in anticipation of building construction next spring, with possible grading this fall. The preliminary plat would involve 23.25 acres and 60 lots (if the southerly area was developed into twin homes. LEGAL DESCRIPTION: That part of the Southeast Quarter of the Northeast Quarter and of the Northeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West of the 5°i Principal Meridian, described as follows: Beginning at a point on a line parallel with and 423.2 feet easterly of, as measured at a right angle to, the west line of said Northeast Quarter of the Southeast Quarter, said point being 240.78 feet north of the northerly right of way line of State Iiighway No. 7, as measured along said parallel line; thence easterly, parallel with said right of way line, 300.00 feet; thence southerly, parallel with said west line, 240.78 feet to said right of way line; thence easterly, along said right of way line, to the intersection with a line parallel with and 777.34 feet easterly of, as measured at a right angle to, said west line; thence northerly, parallel with said west line, to a point 376.48 feet northerly of, as measured along said parallel line, from the centerline of said Highway No. 7; thence easterly, deflecting to the right 90 degrees 00 minutes 00 seconds, 200.00 feet; thence northerly, parallel with said west line, to a point 352.44 feet northerly of said centerline; thence easterly, deflecting to the right 86 degrees 15 minutes 44 seconds, to the west line of MUNSELL ADDITION, according to the recorded plat thereof; thence northerly, westerly and northerly, along said west line of MUNSELL ADDITION, and its northerly prolongation, to the intersection with the centerline of McLeod County Highway No. 12; thence northwesterly, along said centerline of Highway No. 12, to the intersection with the west line of said Southeast Quarter of the Northeast Quarter; thence southerly, along the last said west line and along said west line of the Northeast Quarter of the Southeast Quarter, to the intersection with a line drawn parallel with the south line of said Northeast Quarter of the Southeast Quarter from the point of beginning; thence easterly, along the last said parallel line, to the point of beginning. Except that part of said Northeast Quarter of the Southeast Quarter, described as follows: Beginning at the intersection of the centerline of Golf Course Road (formerly County Highway No. 12) with the northerly prolongation of said west line of MUNSELL ADDITION; thence northwesterly, along said centerline to the intersection with a line parallel with and distant 20.00 feet westerly of, as measured perpendicular to, said west line of MUNSELL ADDITION; thence southerly, parallel with said west line of MUNSELL ADDITION 129.65 feet; thence southeasterly, deflecting to the left 11 degrees 30 minutes 25 seconds 100.26 feet to said west line of MUNSELL ADDITION; thence northerly, along said west line of MUNSELL ASDDITION and its northerly prolongation, to the point of beginning. Also, except that part of'said Southeast Quarter of the Northeast Quarter and that part of said Northeast Quarter of the Southeast Quarter shown as Parcel 2 of CITY OF 14 JTCHINSON STREET RIGHT OF WAY PLAT NO.5, according to the recorded plat thereof. 2, The City Council has considered the recommendation of the Planning Commission and the effect ofthe proposed use on the health, safety, and welfare ofthe occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3, The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. 5 (01;tl Resolution No. 12260 Bolling Meadows East September 23, 2003 Page 2 �J CONCLUSION- The City Council hereby approves the preliminary plat with the following: 1. Resolution of access to on going maintenance required for the ponding areas. 2. Plans must indicate the trail and sidewalk locations. 3. If single family homes are built on the south side of the project, additional drainage and utility casements are necessary. 4. Acknowledgement of the park issues must be submitted by the applicant. 5. A subdividers agreement will be considered prior to the final plat and then executed at the time of final plat. 6. Drainage issues must be addressed with the property to the west. Adopted by the City Council this 23 " day of September, 2003. ATTEST: Gary D. Plot? City Administrator L Marlin D. Torgerson Mayor 6(e� RESOLUTION NO. 12261 RESOLUTION GRANTING PLANNED DEVELOPMENT DISTRICT UNDER SECTION 8.17 OF ZONING ORDINANCE NO. 464 TO ALLOW A PLANNED DEVELOPMENT DISTRICT TO BE LOCATED IN ROLLING MEADOWS EAST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Bruce Naustdal, Naustdal /Sorensen Properties LLC , has made application to the City Council for a Planned Development district under Section 8.17 of Zoning Ordinance No. 464 with the following legal description. The lowest, allowed lot width in the R3 District is 60 feet. Since this is a PUD, the lots which are in the interior section are approximately 55 feet wide. The setbacks are proposed to be 20 feet in the front, 20 feet in the rear, 6 on the side. Accessory buildings would follow the same setback standards. The project would be similar, with respect to what was approved in First Addition to Ravenwood . LEGAL DESCRIPTION: That part of the Southeast Quarter of the Northeast Quarter and of the Northeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West of the 5 Principal Meridian, described as follows: Beginning at a point on a line parallel with and 423.2 feet easterly of, as measured at a right angle to, the west line of said Northeast Quarter of the Southeast Quarter, said point being 240.78 feet north . of the northerly right of way line of State Highway No. 7, as measured along said parallel line, thence easterly, parallel with said right of way line, 300.00 feet; thence southerly, parallel with said west line, 240.78 feet to said right of way line; thence easterly, along said right of way line, to the intersection with a line parallel with and 777.34 feet easterly of, as measured at a right angle to, said west line; thence northerly, parallel with said west line, to a point 376.48 feet northerly of, as measured along said parallel line, from the centerline of said Highway No. 7; thence easterly, deflecting to the right 90 degrees 00 minutes 00 seconds, 200.00 feet; thence northerly, parallel with said west line, to a oint 352.44 feet northerly of said centerline; thence easterly, deflecting to the right 86 degrees 15 minutes 44 seconds, to the west line of MUNSELI, ADDITION, according to the recorded plat thereof; thence northerly, westerly and northerly, along said west line of MUNSELL ADDITION, and its northerly prolongation, to the intersection with the centerline of McLeod County Highway No. 12; thence northwesterly, along said centerline of Highway No.12, to the intersection with the west line of said Southeast Quarter of the Northeast Quarter; thence southerly, aloe the last said west line and along said west line of the Northeast Quarter of the Southeast Quarter, to the intersection with a line drawn parallel with the south line of said Northeast Quarter of the Southeast Quarter from the point of beginning; thence easterly, along the last said parallel line, to the point of beginning. Except that part of said Northeast Quarter of the Southeast Quarter, described as follows: Beginning at the intersection of the centerline of Golf Course Road . (formerly County Highway No. 12) with the northerly prolongation of said west line of MUNSELL ADDITION; thence northwesterly, along said centerline to the intersection with a line parallel with and distant 20.00 feet westerly of, as measured perpendicular to, said west line of MUNSELL ADDITION; thence southerly, parallel with 6'�Cc)�- PDD R3 — Rolling Meadows East September 23, 2003 Page 2 said west line of MIJNSELL ADDITION 129.65 feet; thence southeasterly, deflecting to the left 11 degrees 30 minutes 25 seconds 100.26 feet to said west line of MUNSELL ADDITION; thence northerly, along said west line of MUNSELL ASDDiTION and its northerly prolongation, to the point of beginning. Also, except that part of said Southeast Quarter of the Northeast Quarter and that part of said Northeast Quarter of the Southeast Quarter shown as Parcel 2 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 5, according to the recorded plat thereof 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Planned Development District for the purpose designated is granted based on the • findings set forth above subject to the following: 1. The setbacks are deemed to be 20 feet from any street right, 6 feet on the side and 20 feet in the rear. 2, Lots located in the interior section will be allowed with 55 foot widths. 3. Three lots in the interior section will not meet the 7200 sq. ft. lot area requirement and will be approximately 6600 sq. ft. Adopted by the City Council this 23d day of September, 2003. ATTEST: Gary D. Plotz City Administrator 0 Marlin Torgerson Mayor 0 MEMORANDUM Hutchinson City Center 111 Hawn Snwt SE Hutchinson, MN 55350.2522 320.$87.5151/Fax 320. 234 -4240 DATE: September 17, 2003 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY PLAT TO BE KNOWN AS ROLLING MEADOWS EAST, PLANNED DEVELOPMENT AND REZONING FROM R -1 TO R -3PDD Pursuant to Sections 12.10, 8.17 and 6.05 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for preliminary plat, planned development district and rezoning. HISTORY This is an application for a preliminary plat for a property cast of Rolling Meadows. The preliminary plat is in anticipation of building construction next spring, with possible grading this fall. The preliminary plat would involve 23.25 acres and 60 lots (if the southerly area was developed into twin homes. The plat would be a Planned Development District because it would be having various lot sizes and housing types. The very interior lots would have an alley access and, in some cases, would be 55 feet wide • The lowest, allowed lot width in the R3 District is 60 feet. Since this is a PUD, the lots which are in the interior section are approximately 55 feet wide. The setbacks are proposed to be 20 feet in the front, 20 feet in the rear, 6 on the side. Accessory buildings would follow the same setback standards. The project would be similar, with respect to what was approved in First Addition to Ravenwood . The plat provides for approximately 60 total units, 50 of which would be single family, There are some twin home units proposed in the southern area of the plat. (The southern tier of lots could be either twins or single family.) FINDINGS OF FACT 1. The required application was submitted and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinspit on Thursday, September 4, 2003. 3. There were no property owners present objecting to the request. 4. As with other development requests, there are various fees which apply to this plat The parkland contribution in the R3 district is $ 135.00 per unit. SACWAC charges in 2003 are $2040.00 per unit (note this fee increases every year). This development is not located in the electric service territory area, therefore does not have to pay a charge of $800.00 per unit. The above costs are collected with the building permit fees. There is an additional escrow required for tree planting. The ordinance requires the equivalent oft trees per lot be escrowed with the City. The amount would be $19,200 if all lots were final platted at tbis time. 100% of the grading cost must be secured by a bond or letter of credit by the developer. The remaining improvements for the project will be completed by the City. 5. The development has a number of streets that would be constructed. The developer wishes to grade the project this fall and the city would complete the improvements next spring and summer. The major corridor (Golf Course Road), with its new alignment, is the most challenging with respect to timing. The project could be built in 2004, although the city would not be committing to that time frame. The interior streets would be 32 feet wide with 60 foot rights of way. Golf Course Road would have a larger (90 foot) width with a "round -a- bout" at the point the road meets the existing Golf Course Road section. There would be a need to extend Texas Avenue to meet the existing road improvements. This would require additional easement area from E and T Contracting, which owns property to the south of Texas Avenue. The alley would be 16 feet wide, with a 20 foot wide right of way. The fire code requires a 7 ton, 20 foot "clearance" area for accessibility. There are a variety of ways to design the alley, but in all cases it would be paved, with some type of curbing for drdis2agelCttrpaas here has been some discussion about plowing and the cr ...... ........ • Finding of Fact — September 17, 2003 Naustdal — Rezone, PDD, Preliminary Plat Page 2 priority of alleys, much like it is in other parts of the City. Sidewalks (five feet wide) would be installed on both of the north south streets, eventually meeting at the park property. There also would be a 10 foot trail along Texas Avenue, which would then connect into the trail which would be built along Golf Course Road. 6. The hydrology report indicates there are three drainage areas within the development. Area 1 is 14.4 acres, Area 2 is 2.45 arses and Area 3 is 10 acne. The ponding on the northwest side of tiro property indicates a pond would be created with an elongated north -south configuration. There has been a concern raised by at least one neighbor to the project within the existing Rolling Meadows Development (755 Louisiana). Staff would recommend an on site discussion, to see if there are any additional issues. 7. Staff has not been supportive of accepting more park land in the past, since there is a lot of open space park land (230 acres) within the City. The possible process for this development would be to accept the park land and collect fees on the entire development. The fees would equate to approximately $8,100 ($135 per unit). This would not alone purchase equipment for the park. Since the park would serve a greater area, perhaps some dollars from existing park dedication (from previous surrounding developments) could be used to support the park. This would still only buy one piece of equipment. If there is more desired, by the developer, those costs would have to be in addition to the park fees identified above. The PD section of the City Code requires that there is a minimum of 20% be devoted to private outdoor recreation space_ This development has indicated one City park and three ponding areas. The pending areas may be dedicated private pieces of property. However, the City may allow deviations from any standards of the ordinance, if the PD shall be used to create a development having greater public benefit than would otherwise have been possible. (Section 8.17) Buffering from the commercial areas to the south must be considered, though is not a requirement. A possible change to the grading plan and/or plantings may help to separate these uses. Screening is only required in • Multiple Family, Commercial, and Industrial developments. AFCOMMENDATION The Planning Commission recommends approval of the preliminary plat and PDD R3 with the following recommendations: 1. Resolution of access to on going maintenance required for the ponding areas. 2. Plans must indicate the trail and sidewalk locations. 3. If single family homes are built on the south side of the project, additional drainage and utility easements are necessary. 4. Acknowledgement of the park issues must be submitted by the applicant. 5. A subdividers agreement will be considered prior to the final plat and then executed at the time of final plat. 6. Drainage issues must be addressed with the property to the west. ectfully ubtnitt� ti Dean Kirchoff, Chair man Hutchinson Planning Commission cc: Naustdal/Sorensen, 1114 Blackbird Dr. SW Marty Campion, Otto Assoc., 9 West Division St., Buffalo MN 55313 • Ll CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Amanda Alfson, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: September 8, 2003 — Meeting Date September 16, 2003 Applicant: Bruce Naustdal and Diane Sorenson Preliminary Plat - PDD " I• _'I LI Brief Description: This is an application for a preliminary plat for a property east of Rolling Meadows. The preliminary plat is in anticipation of building construction next spring, with possible grading this fall. The preliminary plat would involve 23.25 acres and 60 lots (if the southerly area was developed into twin homes. GENERAL INFORMATION Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Transportation: R -1 (Single Family Residential) South of Golf Course Road Gast of Rolling Meadows North of State Highway 7 Approximately 25.71 Acres Vacant R -2 (Low Density Residential) to the West, R4 to the southwest, and Commercial to the south. Traditional Residential Neighborhood The east side of the property was platted as "Beau Ridge ", but the developer never filed the plat. Section 12.20 (Subdivision Regulations) Golf Course Road, State Highway 7, Texas Avenue Preliminary Plat — Rolling Meadows Extension Sorenson Naustdal Properties Planning Commission— September 16, 2003 Page 2 Parking: N/A Plat Information SPECIAL INFORMATION This plat is an extension of the building better neighborhoods program through the Greater Minnesota Housing Fund. The Housing and Redevelopment Authority of the City has been working on a grant to assist with the project. The development has a number of streets that would be constructed. The developer wishes to grade the project this fall and the city would complete the improvements next spring and summer. The major corridor (Golf Course Road), with its new alignment, is the most challenging with respect to timing. The project could be built in 2004, although the city would not be committing to that time frame. The interior streets would be 32 feet wide with 60 foot rights of way. Golf Course Road would have a larger (90 foot) width with a "round -a- bout" at the point the road meets the existing Golf Course Road section. There would be a need to extend Texas Avenue to meet the existing road improvements. This would require additional easement area from E and T Contracting, which owns property to the south of Texas Avenue. The alley would be 16 feet wide, with a 20 foot wide right of way. The fire code requires a 7 ton, 20 foot "clearance" area for accessibility. There are a variety of ways to design the alley, but in all cases it would be paved, with some type of curbing for drainage purposes. There has been some discussion about plowing and the priority of alleys, much like it is in other parts of the City. Sidewalks (five feet wide) would be installed on both of the north south streets, eventually meeting at the park property. There also would be a 10 foot trail along Texas Avenue, which would then connect into the trail which would be built along Golf Course Road. Stormwater Improvements The hydrology report indicates there are three drainage areas within the development. Area 1 is 14.4 acres, Area 2 is 2.45 acres and Area 3 is 10 acres. The ponding on the northwest side of the property indicates a pond would be created with an elongated north -south configuration. There has been a concern raised by at least one neighbor to the project within the existing Rolling Meadows Development (755 Louisiana). Staff would recommend an on site discussion, to see if there are any additional issues. Preliminary Plat — Rolling Meadows Extension Sorenson Naustdal Properties Planning Commission— September 16, 2003 . Page 3 Park/Open Space Staff has not been supportive of accepting more park land in the past, since there is a lot of open space park land (230 acres) within the City. The possible process for this development would be to accept the park land and collect fees on the entire development. The fees would equate to apprnximnfely.$R,100 (,$135 per unit). This would not alone purchase equipment for the park. Since the park would serve a greater area, perhaps some dollars from existing park dedication (from previous surrounding developments) could be used to support the park. This would still only buy one piece of equipment. If there is more desired, by the developer, those costs would have to be in addition to the park fees identified above. The PD section of the City Code requires that there is a minimum of 20% be devoted to private outdoor recreation space. This development has indicated one City park and three ponding areas. The ponding areas may be dedicated private pieces of property. However, the City may allow deviations from any standards of the ordinance, if the PD shall be used to create a development having greater public benefit than would otherwise have been possible. (Section 8.17) Buffering from the commercial areas to the south must be considered, though is not a requirement. A possible change to the grading plan and/or plantings may help to separate these uses. Screening is only required in Multiple Family, Commercial, and Industrial developments. Rezoning /Setback Proposal Fees The plat would be a Planned Development District because it would be having various lot sizes and housing types. The very interior lots would have an alley access and, in some cases, would be 55 feet wide. Staff is requesting that the alley not end in a "T" near the park. In fact, staff would prefer a softer curve to the east, to help maneuvering space. The lowest, allowed lot width in the R3 District is 60 feet. Since this is a PUD, the lots which are in the interior section are approximately 55 feet wide. The setbacks ate proposed to be 20 feet in the front, 20 feet in the rear, 6 on the side. Accessory buildings would follow the same setback standards. The project would be similar, with respect to what was approved in Ravenwood East. The plat provides for approximately 60 total units, 50 of which would be single family. There are some twin home units proposed in the southern area of the plat_ (The southern tier of lots could be either twins or single family.) The parkland contribution in the R3 district is $135.00 per unit. SAC/WAC charges in 2003 are $2040.00 per unit (note this fee increases every year). This development is not located in the electric service territory area, therefore does not have to pay a charge of $800.00 per unit. The above costs are collected with the building permit fees. ')Cc-y . Finding of Fact — May 21,2002 Naustdal — Rezone, CUP, Preliminary Plat Page 2 priority of alleys, much like it is in other parts of the City. Sidewalks (five feet wide) would be installed on both of the north south streets, eventually meeting at the park property. There also would be a 10 foot trail along Texas Avenue, which would then connect into the hail which would be built along Golf Course Road, 6. The hydrology report indicates there are three drainage areas within the development. Area 1 is 14.4 acres, Area 2 is 2.45 acres and Area 3 is 10 acres. The ponding on the northwest side of the property indicates a pond would be created with an elongated north -south configuration. There has been a concern wised by at least one neighbor to the project within the existing Rolling Meadows Development (755 Louisiana). Staff would recommend an on site discussion, to see if there are any additional issues. 7. Staff has not been supportive of accepting more park land in the past, since there is a lot ofopen space park land (230 acres) within the City. The possible process for this development would be to accept the park land and collect fees on the entire development. The fees would equate to approximately $8,100 ($135 per unit). This would not alone purchase equipment for the park. Since the park would serve a greater area, perhaps some dollars from existing park dedication (from previous surrounding developments) could be used to support the park. This would still only buy one piece of equipment. If there is more desired, by the developer, those costs would have to be in addition to the park fees identified above. The PD section of the City Code requires that there is a minimum of 20% be devoted to private outdoor recreation space. This development has indicated one City park and three ponding areas. The ponding areas may be dedicated private pieces of property, however, the City may allow deviations from any standards ofthe ordinance, if the PD shall be used to create a development having greater public benefit than would otherwise have been possible. (Section 8.17) Buffering from the commercial areas to the south must be considered, though is not a requirement. A possible change to the grading plan and/or plantings may help to separate these uses. Screening is only required in . Multiple Family, Commercial, and Industrial developments, RECOMMENDATION The Planning Conunission recommends approval of the preliminary plat and PDD R3 with the following recommendations: 1. Resolution of access to on going maintenance required for the ponding areas. 2. Plans must indicate the trail and sidewalk locations. 3. If single family homes are built on the south side of-the project, additional drainage and utility easements are necessary. 4. Acknowledgement of the park issues must be submitted by the applicant. 5. A subdividers agreement will be considered prior to the final plat and then executed at the time of final plat. 6. Drainage issues must be addressed with the property to the west. Respectfully submitted, Dean Kirchoff, Chain= Hutchinson Planning Commission cc: Naustdal/Sorensen, 1114 Blackbird Dr. SW Marty Campion, Otto Assoc., 9 West Division St., Buffalo MN 55313 J(C)3, S r" ;se a ROLLING MEADOWS EAST PRELIMINARY PLAT s'r-p lx� FOR p-m C).11.1t Of of UL 7-1* 1:T :�R� 35 w— o d. 51h Ar—" ir-- H6," awv .6k vo vaetlH Me, Yea liw co 2cOXo -12 "-EU gd= ft 00 �.r, AN 0 k"mu %mTo4 N.Ir 'IN rt UNPLATWD H. AN 'I s'd—Am. ff mw if.. 4. o— . M v— � a a e.w ft 5.�. 0— *— P". 0 .v—o Z ,. , , N--*A if ow e—. Wad M-1, n Aqi—, w.. t 14'. nernay 2.00 0 Kmal w� i 41 Nuftev. W Hm e WNS&L mm WAIMM AMT �OL —A" r� IN N� — ik A6., I—N. TOTAL AP4A • 9,&25 At . lmmfLr-,u C*IAFLr c SORDMEN NAUMAL "00f�S, LLC K�RMK uh PRESENT WNW t R- I (SVIGLE FAMILY RE ICENTWL m-. Kn I PROPOSM ZO" R-3 PL. (PLMWD 3E%U-OP*V- DUMCn Jej % LOT XTA4- Aw - ujpLAT-E0 R-2 j /c 8125 RESOLUTION NO. 12263 RESOLUTION APPROVING A PRELIMINARY PLAT AND FINAL PLAT TO BE KNOWN AS COUNTY . FAIR MARKETPLACE THIRD ADDITION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The property owners are requesting a replat of existing property within the County Fair Marketplace. It involves two lots named "2A and 2T" from the original plat for Target, Officemax and Cub. The general idea is to be able to transfer ownership of the Officemax building and its associated parking area. 2A and 2 T would then become 4 lots, one for Officemax and parking and three separate vacant lots. LEGAL DESCRIPTION: Lots 1 and 2, Block 1, County Fair Marketplace Third Addition 2, The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the preliminary and final plat with the following conditions: 1. Although this is a confusing subdivision, it important to note the parking requirements were well thought out with the original platting. However, in reading the OEA (operation and easement agreements) for the properties, the legal descriptions must be changed to identify the new legal descriptions that are being created. Adopted by the City Council this 23rd day of September, 2003. AT" I'EST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 5Ccy�) RESOLUTION NO. 12264 RESOLUTION APPROVING A PRELIMINARY PLAT AND FINAL PLAT TO ICE KNOWN AS COUNTY FAIR MARKETPLACE FOURTH ADDITION BE IT RESOLVED BY THE CITY COUNCIL. OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The property owners are requesting a replat of existing property within the County Fair Marketplace. It involves two lots named "2A and 2T" from the original plat for Target, O ftcemax and Cub. The general idea is to be able to transfer ownership of the Officcmax building and its associated parking area. 2A and 2 T would then become 4 lots, one for Officemax and parking and three separate vacant lots. LEGAL DESCRIPTION: Lots I and 2, Block 1, County Fair Marketplace Fourth Addition 2, The City Council has considered the recommendation of the Planning Comtnission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3, The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the preliminary and final plat with the following conditions: . 1. Although this is a confusing subdivision, it important to note the parking requirements were well thought out with the original platting, however, in reading the OEA (operation and easement agreements) for the properties, the legal descriptions must be changed to identify the new legal descriptions that are being created. Adopted by the City Council this 23' day of September, 2003. ATTEST: Gary D. Plotz City Administrator 0 Marlin D. Torgerson Mayor 5(C DATE: September 17, 2003 TO: Hutchinson City Council MEMORANDUM Hutchinson City Center 111 Hassan Strert Su llutchinson, MN 5,5350 -2522 320.587.5151/F'ax 320-234.4240 FRt1M: Hutchinson Planning Conuuimiutl SUBJECT: CONSIDERATION OF PRELIMINARY AND FINAL PLATS TO 13E KNOWN AS COUNTY FAIR MARKET PLACE THIRD ADDITION AND COUNTY FAIR MARKET PLACE FOURTH ADDITION Pursuant to Sections 12.10 and 12.20 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for preliminary and final plat. HISTORY The property owners are requesting a replat of existing property within the County Fair Marketplace. It involves two lots named -2A and 2T' irom the original plat for Target, Officemax and Cub. The general idea is to be able to transfer ownership of the Officemax building and its associated parking area. 2A and 2 T would then become 4 lots, one for Officemax and parking and three separate vacant lots. FINDINGS OF FACT . 1. The required application was submitted and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, September 4, 2003. 3. There were no neighboring property owners present objecting to the request. RECOMMENDATI ON The Planning Commission recommends unanimous approval of the prelim nary and final plats with the following recommendations: 1. Although this is a confusing subdivision, it important to note the parking requirements were well thought out with the original platting. However, in reading the ORA (operation and easement agreements) for the properties, the legal descriptions must be changed to identify the new legal descriptions that are being created. spectfully submitted, Dean Kircboff, Chairman Hutchinson Planning Commission ce: Ryan Companies US, Inc., Mark Kampmeyer, 50 South 10t° St., Suite 300, Mpls, MN 55403 -2012 RLK- Kuusisto, Ltd., John Dietrich, 6110 Blue Circle Dr, Suite 100, Minnetonka, Mn 55343 - Primed on recycled papa - 5 --Y--5 CITY OF HUTCHINSON PLANNING STAFF -REPORT. To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Sgt. Doug Johnson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: September 10, 2003 - Meeting Date September 16, 2003 Applicant: Ryan Companies, property owner LLtDl � 1U\t I Brief Description The property owners are requesting a replat of existing property within the County Fair Marketplace. It involves two lots named "2A and 2T" from the original plat for Target, Officemax and Cub. The general idea is to be able to transfer ownership of the Officemax building and its associated parking area. 2A and 2 T would then become 4 lots, one for Officemax and parking and three separate vacant lots. Zoning History: The property was developed by Ryan Companies for commercial development. There are cross parking agreements to accommodate parking requirements for the businesses in the development. Applicable Regulations: Section 8. 12, Hutchinson Zoning Ordinance Analysis and Recommendation: Although this is a confusing subdivision, it important to note the parking requirements were well thought out with the original platting. However, in reading the OFA (operation and easement agreements) for the properties, the legal descriptions must be changed to identify the new legal descriptions that are being created. Staff would recommend approval of the subdivision with the condition that the City would not record the approving resolution until an . amended OEA has been submitted. GENERAL INFORMATION Existing Zoning: C4 (Fringe Commercial) Property Location: 1330 Hwy 15 S Lot Size: The new lots would be 1.57, 1.35, .25 and .78 2 of the lots could be used for additional retail and the remaining smaller lot would only accommodate parking. Existing Land Use: Vacant/retail Adjacent Land Use And Zoning: Commercial Comprehensive Land Use Plan: Commercial Zoning History: The property was developed by Ryan Companies for commercial development. There are cross parking agreements to accommodate parking requirements for the businesses in the development. Applicable Regulations: Section 8. 12, Hutchinson Zoning Ordinance Analysis and Recommendation: Although this is a confusing subdivision, it important to note the parking requirements were well thought out with the original platting. However, in reading the OFA (operation and easement agreements) for the properties, the legal descriptions must be changed to identify the new legal descriptions that are being created. Staff would recommend approval of the subdivision with the condition that the City would not record the approving resolution until an . amended OEA has been submitted. Replat of County Fair Marketplace Planning Commission review September 16, 2003 Ryan Companies . Page 2 Cc: Ryan Companies, property owner -J 0 NO3 so a Jr-'r&Aminary flat c� W 1 � I 0 V,cit4rTy MAP SC I/-1 ECYI$N x3, To4f ttd. R ov —G E t --E00 C&JNTY y- NE30?A E)OS-MG PR RTY lXS0Wn0N r� yT*� A rtgrtye ii eati�e ffi �[erzt 3�J t�i'H�� M•`� A W F • Yr !r•aaa 4et K st,� 4e€ wv; fs ea[ i.E a W �Fa L3 smsY Fa(p ;. Kr Ssf ; wws iisae Y THIRD & FOURTH ADDITIC->NS Hutchinson, Minnesota DESCRPTKWS ■LEGEiiD _ -- - �` •oL�••a• x¢g+wF ra ®° $+x4+t is L,..�s6.� r Ka Nd ' � •ya cwwt 1 Yom - f .�� i•y +Ktixua ax L ias. s � � R i]3 31 W 4g i i Xs I� M Z w -N, 7 i�im CATk FAR y�y 7p 4i3d Y fEflZ: #� 3 CCKiPF= F'A14 i T3yq Ti93i t m [ o �C f O_u A43M4S US AMW3 ?V M. ACM SULMO AAi C€L+ 3 = 14T 7 tom' d kII# CF13f if» FF� 3U,,y l 1 ;i $/1= 1,#Z S we 213 €:. 47AW SF 241 aszaa IM A 5[ I"A1�iIR 1� Fwi S 1Ni31 iei >< i6Ba#uR -r yp Hka4 )€ ��.F' RAEL SML 4 Ri1n1 stif. > =M# K FKgK.i M CEi1FN ii AI# 31 +AF6� lrt36 y i RuE 9t .11. . 10, �i %� SJ61 et II6'#� RI!>Q Pua[3.. fi tom' 61'My�. 'lb 3652 iSaM � SIB #b�ri 541U![s4416[ i+/tl1 iigT TiYf6XF6 F#7f 1i Pf.MR RN9 F3s � M# i(1CA1m gy }1€ Alf ' 1Ja1i 96 L>E 8a ]� lstl[ AKK dLCi4f4F[ '�yIR$i'Fi1iB €Aq w [f 65lER� f n $ A16e7�[ 'suSk #f93 Y 12� " IRO K isp!�{ AF 'ap[ 191 #cY'#St e LOCAr z Hill u-i 1f IL fil COUNTY FAIR MARKETpLACE THIRD AD j'` T "j - County 577 U 5i'10`- ' 1 a X56,36 f 6L`yO'.''C' e� i' Lug JZ 1 J9Z 44 f e � e �--. e4ss :.� 6tFtnaeSa 4�s!:tt � t�9p�,. si l� c 3 59f!'R Ch!4 uuggR•,} £ u. = 3 � SQ IR6 - RI KuusdaW. Lto f`f S-ECT 2 D' , CO U%!FAIR 0� itY of Hutchinson un 'If CLe€ or RECEIVED AUG 2 5 L003 C# 33vtcnins6n I N � 2-T .J8 S89 a5'ay'w 5tJ 7 moo- a i AjooVT `t 0'W , i EXCEP�Y[ON +a�pw •. F �1 _ tanrr txr v_ w - 3 x2-aaryr ruBUtaof+a,eg d _ T c , t 4 -. _ 55-3 iA c 1 1 � 1 f e msx a . te vs . as i sr r Ya F]4 Stet p-A f,' COUNTY s w YAftF i. rzra RLK - KuuaFMo L -a. Project Narrative Preliminary and Final Plats County Fair Marketplace Third Addition and County Fair Marketplace Fourth Addition (Currently: Lot 2A and Lot 2T, Block 1, County Fair Marketplace) Prepared By: RLK - Kuusisto, Ltd. August 20, 2003 Revised August 25, 2003 For Submission of: Preliminary Plat and Final Plat Introduction On behalf of Ryan Companies US, Inc., RLK - Kuusisto, Ltd. has prepared a preliminary and final plat application for County Fair Marketplace Third Addition and County Fair Marketplace Fourth Addition to . reconfigure the present Lot 2A and Lot 2'1', Block 1 County Fair Marketplace. The applicant is requesting a subdivision of the property to create a separate legal description for the office supply and its parking field. Lot 2A and Lot 2T were originally platted to correspond to the underlying abstract and torrens property descriptions. In the original plat of County Fair Marketplace, Lot 2A and Lot 2T totaled approximately 4.12 acres. Lot 5 has recently requested a lot subdivision of Lot 2A to expand the square footage of Lot 5 and reduced Lot 2A's square footage, it is the applicant's understanding that the City of Hutchinson approved the Lot 5 expansion/subdivision on August 12, 2003. The proposed preliminary and final plat submission is essentially a lot split. However, due to the combined abstract and torrens property descriptions, the City of Hutchinson and McLeod County have requested separate final plats to create abstract and torrens plats for the subdivision of Lot 2A and Lot 2T. Both preliminary and final plat applications for County Fair Marketplace Third Addition and County Fair Marketplace Fourth Addition are being made at this time; abstract property has been included in the Third Addition plat and torrens property is included in the Fourth Addition plat. This application package, originally submitted on August 20, 2003 and revised on August 25, 2003, is anticipated to be heard at the September 16, 2003 Planning Conttnission meeting and September 23, 2003 City Council meeting. Project Request • Approval of Preliminary Plat and Final Plat Application for County Fair Marketplace Third Addition • Approval of Preliminary Plat and Final Plat Application for County Fair Marketplace Fourth Addition Project Narrative County Fair Marketplace Third Addition August 20, 2003 County Fair Marketplace Fourth Addition Revised August 25, 2003 RLK - Kuusisto, Ltd. Project No. 2003 -526 -M Page 1 of 4 G �-0\ 3 0 Existing Conditions - County Fair Marketplace County Fair Marketplace is an existing mixed -use commercial development occupying approximately 30 acres. The site is located at the southwest quadrant of Denver Avenue and Trunk Highway 15 (TH 15). The Marketplace was developed in 1998 and the majority of the stores opened in 1999. The project exhibited a public/private partnership with the City and developer working jointly to develop the site and improve the infrastructure and transportation corridors of Denver Avenue, Edmonton Avenue and TH 15 to accommodate the increased traffic that would be generated by the Marketplace. County Fair Marketplace was developed as a planned commercial center with consolidated access points on the three roads bordering the site. All parcels within the Marketplace are subject to the Uperatton and Easement Agreement (OEA), which specifically addresses private dedicated access routes to the public roads and a sharing of the utility /parking system. However, according to the OEA, each lot is required to provide parking on its own lot to service the specified building and use. Information regarding the OEA access agreements is included in this submission. As each lot is developed, the final site/building/parking plan(s) will be redefined. Existing Conditions - Lot 2A and Lot 2T Lot 2A and Lot 2T are two lots with separate descriptions based on their legal descriptions. Ryan Companies is the current owner of Lots 2A and 2T. The original 1998 plans progTammed four retail structures totaling 49,700 square feet and a 280± stall parking area within Lot 2A and Lot 2T. To date, only the 24,000 square foot office supply building has been constructed within Lot 2A and Lot 2T; however, all of the parking has been installed to support the complete build -out of the proposed building square footage. The recently approved Conditional Use Permit and subdivision of Lot 2A for the proposed restaurant on Lot 5 has consumed approximately .18 of an acre and 30 parking stalls from Lot 2A. There is no building currently constructed between the north wall of the office supply store and the south wall of the former Cub Foods (retail) building. Proposed Conditions (Preliminary/ Final Plat) Ryan Companies/RLK- Kuusisto have prepared a preliminary site plan, preliminary plats and final plats which will enable the 24,000 square foot office supply store and its associated parking to become a stand alone tract with two legal descriptions to be known as Lot 1 County Fair Marketplace Third Addition and Lot 1 County Fair Marketplace Fourth Addition. The site plan and plats identify the new property lines and resulting shape of the proposed County Fair Marketplace Third Addition Lots 1 and 2 and County Fair Marketplace Fourth Addition Lots 1 and 2. The Third Addition and Fourth Addition plats have been coordinated with the recently approved Lot 5 /Lot 2A subdivision. This application proposes to only change the legal description of the two lots within County Fair Marketplace; no physical changes are contemplated to the Third Addition or Fourth Addition at this time. Consequently, RLK has only shown a proposed site plan; grading, utility and/or landscape plans have not been submitted for the plat documents. Sidewalks, infrastructure, parking lots, etc. supporting the proposed plat have already been constructed. No changes are proposed to the existing accesses to the public roads within the plat. Project Narrative County Fair Marketplace Third Addition County Fair Marketplace Fourth Addition RLK- Kuusisto, Ltd. Project No. 2003 -526 -M August 20, 2003 Revised August 25, 2003 Page 2 of 4 5LC'\15 • The County Fair Marketplace Third Addition and County Fair Marketplace Fourth Addition plats will create four individual lots. County Fair Marketplace Third Addition, Lot 1 and County Fair Marketplace Fourth Addition, Lot 1 will be identified as the legal description for the office supply building and parking lot, while County Fair Marketplace'rhird Addition, .Lot 2 and County Fair Marketplace Fourth Addition, Lot 2 will retrain under the control of Ryan Companies and will be able to accept up to a 23,500 square foot future retail building. The legal description for the Third Addition and Fourth Addition plats again corresponds to the underlying land and respect the abstract or torrens property. County Fair Marketplace Third Addition, Lot 1 attd Cuuttty Fait Maketplaue Fourth Addition, Lot 1 will be considered one parcel and will have a separate ownership upon the City's approval of the plat and filing with McLeod County. Conclusion Ryan Companies US, Inc. and RLK- Kuusisto, Ltd. request the City of Hutchinson's approval of the preliminary and final plats for County Fair Marketplace Third Addition and County Fair Marketplace Fourth Addition. It is our understanding that this application will be heard at September 16, 2003 Planning Commission meeting and September 23, 2003 City Council. Submittal Package • Completed Plat Application Forms County Fair Marketplace Third Addition County Fair Marketplace Fourth Addition) • Application Fee ($160.00 {previously submitted $170.00 to be applied toward this application)) • Warranty Deed information • Operation and Basement Agreement Information Project Narrative • 'Preliminary Site Plan (Sheet I of 1) - 15- full -size copies - 1 -11 x 17 copy • Preliminary Plat County Fair Marketplace Third Addition and Fourth Addition (Sheet 1 of 1) - 15- full -si7e copies - 1 -11 x 17 copy Final Plat County Fair Marketplace Third Addition (Sheets 1 and 2 of 2) - 15- full -size copies - 1 -11 x 17 copy Final Plat County Fair Marketplace Fourth Addition (Sheets I and 2 of 2) - 15- full -size copies - 1 -11 x 17 copy Project Narrative County Fair Marketplace Third Addition August 20, 2003 County Fair Marketplace Fourth Addition Revised August 25, 2003 RLK- Kuusisto, Ltd. Project No. 2003 -526 -M Page 3 of 4 5(C:)3 Applicant and Development Team Owner/Applicant/Developer Ryan Companies US, Inc. Telephone 612 - 4924297 50 South 10"Street, Suite 300 Fax 612 -492 -3297 Minneapolis, MN 55403 -2012 Mark Kampmeyer, Director of Retail Sales and Leasing Email mark.kampmeyerArymcompanics.com Site Plan/Surveyor RLK - Kuusisto, Ltd. 'telephone 952- 933 -0972 6110 Blue Circle Drive, Suite 100 Fax 952 -933 -1153 Minnetonka, MN 55343 John Dietrich, Project Manager/ Principal Landscape Architect Email idietrich(c,rlk- kuusisto.com Kurt Kisch, Principal Land Surveyor Email kkisch a) - kuusisto ;r.p,m G: \Ryan Coutpanie \2003- 526- M \_Coffwpondmcc\City Sub 8- 254)3 \Nanative City Sub 08.25 -03.da Project Narrative County Fair Marketplace Third Addition August 20, 2003 _ County Fair Marketplace Fourth Addition Revised August 25, 2003 RLK - Kuusisto, Ltd. Project No. 2003 -526 -M Page 4 of 4 RESOLUTION NO. 12265 RESOLUTION APPROVING A PRELIMINARY PLAT TO BE KNOWN AS ISLAND VIEW HEIGHTS SIXTH ADDTION (A REPLAT OF ISLAND VIEW HEIGHTS FOURTH ADDITION) SUBMITTED BY BILL GILK, SCENIC IIOMES INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. This would be a replat for Island View Heights, 4`h Addition. The total lots in the area is 150 on 56.77 gross acres. The area which would be replatted, would change from twin home lots to single family lots. There would be a public street with a cul de sac constructed in this area. LEGAL DESCRIPTION: Lots 1 through 23, inclusive, Block 1, Island View Heights Sixth Addition, according to the recorded plat thereof, McLeod County, Minnesota 2, The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare ofthe occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan, 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the preliminary and final plat with the following conditions: 1. Resolve the outstanding issues for Island View heights 5th Addition, prior to final plat consideration. 2. Securities must be in place prior to construction. 3. Change the setbacks in the PDD to 25' front and rear and 6' on the side (only for this replat area). 4. Services must be abandoned/capped. S. Subdivider's agreement must be executed prior to construction. 6. No certificates of occupancy for homes will be considered until the utility improvements are complete and a base course of bituminous is constructed. Adopted by the City Council this 23`d day of September, 2003. ATTEST: Crary D. Plotz City Administrator 0 Marlin D. Torgerson Mayor 5Cc�� RESOLUTION NO. 12266 • RESOLUTION GRANTING PLANNED DEVELOPMENT DISTRICT UNDER SECTION 8.17 OF ZONING ORDINANCE NO. 464 TO ALLOW A PLANNED DEVELOPMENT DISTRICT TO BE LOCATED IN ISLAND VIEW HEIGHTS SIXTH ADDITION 0 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Bill Gilk, Scenic Homes Inc., has made application to the City Council for a Planned Development District under Section 8.17 of Zoning Ordinance No. 464 with the following legal description. The lots are fairly typical of other developments, the City has reviewed. Lots 1, 2, and 3 are very narrow at the building pad area (32'). There has to bean a- typical building plan developed for this area to meet the setbacks that were originally established (25' in the front, 8' on the side and 25' in the rear). The developer is now requesting 6 feet of the side yard area. LEGAL DESCRIPTION: Lots 1 through 23, inclusive, Block 1, Island View Heights Sixth Addition, according to the recorded plat thereof, McLeod County, Minnesota 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3, The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Planned Development District for the purpose designated is granted based on the findings set forth above subject to the following: Change the setbacks in the PDD to 25' front and rear and 6' on the side (only for this replat area). Adopted by the City Council this 23d day of September, 2003. ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor C, 0(4 • DATE: September 17, 2003 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 553504522 320- 587.515111FM 320- 2344240 SUBJECT: CONSIDERATION OF PRELIMINARY PLAT (A REPLAT OF ISLAND VIEW HEIGHTS 4r" ADDITION) TO BE KNOWN AS ISLAND VIEW HEIGHTS 6TH ADDITION AND AMENDED PLANNED DEVELOPMENT DISTRICT Pursuant to Sections 12.10 and 8.17 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for preliminary plat and amended planned development district, HISTO This would be a replat and an amendment to the PDD for Island View Heights, 4h Addition. The total lots in the area is 150 on 56.77 gross acres. The area which would be replatted, would change from twin home lots to single family lots. There would be a public street with a cul de sac constructed in this area. FINDINGS OF FACT 1. The required application was submitted and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the utehint Lead on Thursday, September 4, 2003, 3. There were no neighboring property owners present objecting to the request. 4. The road would have to be built to City standards, as opposed to the original private cul de sac that was constructed. The plans have been submitted and are being reviewed by the City Engineer. Because sewer and water stubs are located within the area already and some need to be relocated to accommodate the new lot location, the water services must be removed and corporation stops must be turned off at the main. The sewer services need be removed to the main and plugged. 5. The parkland contribution in the R2 district is $175.00 per unit. SAC VAC charges in 2003 arc $2040.00 per unit (note this fee increases every year). This development is located in the electric service territory area, therefore does have to pay a charge of $800.00 per unit. The above costs are collected with the building permit fees.The recently adopted bonding requirements (section 12.20, subd. 1 (K)) was effective as of January 14, 2003. This requires that the developer provide a bond or letter of credit in favor of the City, in the amount equal to 100% of the project improvements. The City also collects a 7% cash escrow from the developer prior to construction. Both items are due prior to commencement of constmction.There is an additional escrow required for tree planting. The ordinance requires the equivalent of 2 trees per lot be escrowed with the City. The amount would be $7,360. 6. The lots are fairly typical of other developments, the City has reviewed. Lots 1, 2, and 3 arc very narrow at the building pad area (32'). There has to bean a- typical building plan developed for this area to meet the setbacks that were originally established (25' in the front, 8' on the side and 25' in the rear). The developer is now requesting 6 feet of the side yard area. Pdn[ d on recycled patrer - SU) I • Finding of Fact — September 17, 2003 Island View Heights 0 Addition — PDD and Preliminary Plat Page 2 RECOM ATION The Planning Commission recommends unanimous approval of the preliminary replat and amended planned development district with the following recommendations: 1. Resolve the outstanding issues for Island View Heights 5'" Addition, prior to final plat Consideration. 2. Securities must be in place prior to construction. 3. Change the setbacks in the PDD to 25' front and rear and 6' on the side (only for this replat area). 4, Services must be abandoned/capped. 5. Subdivider's agreement must be executed prior to construction. 6. No certificates of occupancy for homes will be considered until the utility improvements are complete and a base course of bituminous is constructed. ectfully su mined, Kirchaff, Chairmen Hutchinson Planning Commission L .J CC: Bill Gilk, Scenic Homes Inc., P.O. Box 66, Hutchinson MN 55350 RLK- Kuusisto, Ltd, Steve Harvey, 6110 Blue Circle Dr., Minnetonka MN 55343 • ,j(.c]�� CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission L J Prepared By: Planning Staff: Brad Emans, Dolt Moon, Don Nelson, Miles Seppelt, Amanda Alison, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Raumetz Date: September 8, 2003 —Meeting Date September 16, 2003 Applicant: Bill Gilk, Scenic Homes PDD Amendment and Replatting Brief Description: This would be a replat and an amendment to the PDD for Island View Heights, 41s Addition. "rhe total lots in the area is 150 on 56.77 gross acres. The area which would be replatted, would change from twin home lots to single family lots. There would be a public street with a cul de sac constructed in this area. Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Transportation: Parking: GENERAL INFORMATION t; South of South Grade Road 30 existing twin home lots, proposed to change into 23 single family_ Vacant R -2 (Low Density Residential) Traditional Residential Neighborhood This area has been discussed in the past, with respect to the type of units to be constructed. Section 12.20 (Subdivision Regulations) Prairie View Drive N/A we fSccyA Preliminary Replat and PAD Amendment Island View Heights • Planning Commission— September 16, 2003 Page 2 SPECIAL INFORMATION Plat Information Roads There is a very thorough review of the development history attached to the staff report. The road would have to be built to City standards, as opposed to the original private cul de sac that was constructed. The plans have been submitted and are being reviewed by the City Engineer. Because sewer and water stubs are located within the area already and some need to be relocated to accommodate the new lot location, the water services must be removed and corporation stops must be turned off at the main. The sewer services need be removed to the main and plugged. Lot Arrangement Fees The lots are fairly typical of other developments, the City has reviewed. However, staff would caution the developer that lots 1, 2, and 3 are very narrow at the building pad area (32'). There has to be an a- typical building plan developed for this area to meet the setbacks that were originally established (25' in the front, 8' on the side and 25' in the rear). The developer is now requesting 6 feet of the side yard area. There is a concern also about the responsibility of maintenance with the ponding area. Lot number 23 seems that is has a larger responsibility to maintain the ponding area. This may be a problem in the future. The parkland contribution in the R2 district is $175.00 per unit. SAGWAC charges in 2003 are $2040.00 per unit (note this fee increases every year). This development is located in the electric service territory area, therefore does have to pay a charge of $800.00 per unit. The above costs are collected with the building permit fees. The recently adopted bonding requirements (section 12.20, subd. t (K)) was effective as of January 14, 2003. This requires that the developer provide a bond or letter of credit in favor of the City, in the amount equal to 100% of the project improvements. The City also collects a 7% cash escrow from the developer prior to construction. Both items are due prior to commencement of construction. There is an additional escrow required for tree planting. The ordinance requires the equivalent of 2 trees per lot be escrowed with the City. The amount would be $7,360. Preliminary Replat and PDD Amendment Island View Heights Planning Commission— September 16, 2003 Page 3 Special Note Staff has received a number of complaints about Island View Heights 5' Addition and the lack of the final bituminous coat on the street (wear course). Staff would recommend that the City withhold final plat approval until that'has been completed. Recommendation: Staff believes the replat is appropriate for the area and the amendment to the PDD is acceptable with the following conditions: 1. Resolve the outstanding issues for Island View Heights 5`' Addition, prior to final plat consideration. 2. Revise lot layout or provide a building plan that works for lots 1,2, and 3. 3. Provide a more amenable maintenance resolution for the pond area, with respect to Lot 23. 4. Securities must be in place prior to construction. 5. Change the setbacks in the PDD to 25' front and rear and 6' on the side (only for this replat area). 6. Services must be abandoned/capped. 7. Subdivider's agreement must be executed prior to construction. . 8. No certificates of occupancy for homes will be considered until the utility improvements are complete and a base course of bituminous is constructed. Cc: Bill Gilk RLK, engineer • O'RA'L /I1 1NARY RL A • � i as I ��.. L __j —� } e i 11 e r- °l 1 Cam s ` ?1= _ s e fm 3` 71� 81 z SCENIC HOMES Q STING DSO -- '.> c4±di .31 pfis THE PROPOSED PLAT OF lc 1 -Sl ANC) Vl,=VV HE10HT ase . aay. "i n x1f ik 61f f jkii J i y t � I . t_ �d i � a _ ,1 f E° yy T trams U4 )IJ e r � fill Z s i 1 � Z0,0 n I f jkii J i y t � I . t_ �d i � a _ ,1 f E° yy T trams U4 )IJ e r � fill Z s i 1 � Z0,0 n . ISLAND VIEW HEIGHTS PLANNED DEVELOPMENT AMENDMENT NO. 1 AUGUST 20, 2003 eppp ?aeM APPLICANT Scenic Homes, Inc. P.O. Box 66 Hutchinson, MN 55350 REQUEST 1. Approval of amended PD and conditional use permit. PROJECT DESCRIPTION The original PD was submitted for Island View Heights Second Addition and included 170 residential lots, 3 common open space outlots and a public park in a 56.77 acres site. Island View Heights Second was staged over time and further subdivided into Island View Heights Second, Third, Fourth and Fifth Additions. Public improvements, private streets and small utilities have been constructed. The actual PD was platted with fewer lots than originally approved. Currently the PD has 157 residential lots. The amended PD proposes a re -plat of Island View Heights Fourth Addition in order to upgrade a private street to a public street and to replace 30 twin home lots and a private street with 23 single - family detached lots and a public street. As a result, the amended PD yields 150 residential lots, 3 common open space lots and a public park. A. Preliminary Plat Originally the gross site density was 2.99 units per acre. The proposed amended PD will . result in a gross density of 2.64 units per acre. Single - family detached lots range in size from 7066 square feet to 78,859 square feet. Average lot size, ignoring the 78, 859 square foot lot as an anomaly, is 21,532 square feet. Lots for attached single - family housing (twin homes) are 2975 square feet each. B. Site Plan The number of single- family detached lots increases from 16 to 78. The number of twin homes decreases from 154 to 72. The number of three -plex townhomes decreases to zero- As a result, the density within the Shoreland boundary decreases- Tier I maintains . the original density of 11, whereas all of the succeeding tier densities are reduced. _5(0q . The open space component of the planned development is affected by the proposed conversion of twin homes and three -plex town home areas to single- family detached housing. The area of open space relative to the area of multi - family housing (single - family attached) however, remains in excess of the allowable 50% primarily due to the large public park. The calculated open space is 68.9% of the multi - family housing area, C. Grading,/Drainage and Erosion Cuntrul The site was already graded for twin homes. Minimal grading will be required to accommodate the single - family detached homes. Drainage patterns will remain unchanged from the present condition. Hard cover will decrease by 0.45 acre. Volumes and rates of runoff will be less as a result. Additional silt fence will be added to supplement and reinforce the existing silt fence remaining from previous construction. The site will be mulched with straw and seeded immediately after grading and street widening. Dormant seeding will be done in the event of freeze -up before the grading work is completed. D. Service and Facilities Existing sewer and water services are already constructed in place. Thirty service pairs are available to serve 23 new homes in the re -plat area of Island View Heights Fourth Addition. Two additional service pairs will be constructed in order to provide individual house connections. A private paved cul -de -sac street is in place. The private street will be widened and upgraded to public street standards. It will serve 14 single- family detached homes. Five single family detached homes will front on Prairie View Drive and on four will front on West Shore Drive. SUMMARY AND CONCLUSIONS Scenic Homes, Inc. is experiencing a shifting housing market where the demand for single - family detached housing outweighs the demand for twin homes. The density of residential dwelling units has been decreasing over the course of development in Island View Heights Third, Fourth and Fifth Additions. It is now apparent that additional single - family detached homes are needed in lieu of twin homes. Re- platting of The Fourth Addition affords the opportunity to exchange housing types. As a result, Scenic Homes, Inc. is willing to invest extra resources into upgrading the private street to a public facility in order to meet the requirements for R -2 Single- family detached housing. In the process Scenic Homes, Inc. realizes a decrease in density in order to target the single- family market. Based on the public improvements as shown in the preliminary engineering plans, amended density calculations and amended open space calculations . the re -plat of the Fourth Addition as proposed is feasible and should be implemented. ��Cc)y . SITE DATA FOR ISLAND VIEW HEIGHTS PLANNED DEVELOPMENT AMENDMENT No, 1 Single Family Lots 28.53 acres Twin Home Lots 4.92 acres Three -plex Lots 0 acres Park 4.77 acres Lot 19, Block 3 - Second Addition (Common Area) 7.41 acres Lot 35, Block 4 - Second Addition (Common Area) 4.64 acres Lot 51, Block 1 - Fourth Addition (Common Area) 4.65 acres Streets (Right -of -Way) 6.85 acres TOTAL AREA 56.77 acres Number of Igts: Single Family Lots 78 Twin Home Lots 72 Three -plex Lots 0 TOTAL LOTS 150 Density Calculations: Allowable Density at 3.0 units per acre = 56.77 acres x 3.0 = 170 Calculated Density = 150 units / 56.77 acres = 2.64 units per acre Open Space Calculations: Total Area of ]sland View Heights 2nd, 3rd, 4th, & 5th 56.77 acres Deduct Single - Family Detached Areas 28.53 acres Deduct Public Street Rights -of -Way 6.85 acres Total Multi- family Area 21.39 acres Total Hard Surface Area Twin Home Lots, Private Street & Drives 6.65 acres Total Open Space 14.74 acres 14.74 acres / 21.39 acres = 68.9% Opcn Spacc Required Open Space at 50% of 21.39 acres = 10.70 acres 0 5(C)Lj r� u RESOLUTION NO. 12267 VARIANCE REQUESTED BY MATTHEW KUHN, 530 GLEN ST. SW, TO REDUCE FRONT YARD SETBACK FROM 25' TO 14.2' FOR CONSTRUCTION OF ROOF OVER DECK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Matthew Kuhn, property owner, 530 Glen St SW, is requesting a variance to reduce front yard setback from 25' to 14.2' to construct a roof over the deck. The right of way in this block is over 80 feel and the block directly to the south right of way is 66'. There is a deep boulevard area on this block. The property owner removed an existing porch and is replacing it with a covered deck. The properly owner was given permission, by staff, to construct the deck and was required to provide a survey of the lot to determine the need for a variance for the roof. The applicant states the hardship as the house was built before the zoning regulations were in place. Legal Description: Lot 5,Auditur's Plat of Rearrangement of Block 55 of the South Half of the City of Hutchinson 1. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 2. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves the variance based on the hardship of the large boulevard on this block with the following condition: The deck may not be enclosed now or in the future. Adopted by the City Council this 23rd day of September, 2003. ATTEST: Gary D. Plotz City Administrator 0 Marlin D. Torgerson Mayor '--ac15 MEMORANDUM DATE: September 17, 2003 Hutchinson Cit Center Ill Hassan street SE Hute Jl n, MN 55350.2522 320- 587- 5157/Fm 320. 234.4240 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE REQUESTED 13Y MATTHEW KUHN, 530 GLEN ST. SW, TO REDUCE FRONT YARD SETBACK FOR CONSTRUCTION OF A ROOF OVER A DECK Pursuant to Section 8.05 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. H SI TORY The applicant is requesting a variance to reduce front yard setback from 25' to 14.2' to construct a roof over the deck. The right of way in this block is over 80 feet and the block directly to the south right of way is 66'. There is a deep boulevard area on this block. The property owner removed an existing porch and is replacing it with a covered deck. The property owner was given permission, by staff, to construct the deck and was required to provide a survey of the lot to determine the need for a variance for the roof. The applicant states the hardship as the house was built before the zoning regulations were in place. FINDINGS OF F 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchin Lea r on September 4, 2003, 3. At the public hearing held, no neighbors were present to object nor had staff received any written objections. 4. The hardship and unique circumstance of the lot would be the large boulevard width in this block. RECOMMENDATIQ N The Planning Commission voted unanimously to recommend approval of the variance with the following conditions: The deck may not be enclosed now or in the future. espectfull"7d, can Kirchoff, Chairman Hutchinson Planning Commission M Matthew Kulra/Michelle Rebholz, 530 Glen St SW tainted on r�ycled paper 1jCCy3 CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jake Wegner, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wischnack, AICP, and Ronnie Baumetz Date: August 2S, 2003 — Meeting Date: September 16, 2003 Applicant: Matthew Kuhn/Michell Rebholz, property owners VARIANCE Brief Description: The applicant is requesting a variance to reduce front yard setback from 25' to 14.2' to construct a roof over the deck. The right of way in this block is over 80 feet and the block directly to the south right of way is 66'. There is a deep boulevard area on this block. The property owner removed an existing porch and is replacing it with a covered deck. The property owner was given permission, by staff, to construct the deck and was required to provide a survey of the lot to • determine the need for a variance for the roof The applicant states the hardship as the house was built before the zoning regulations were in place. GENERAL INFORMATION Existing Zoning: R2 (Single and Two Family Residential) Property Location: 530 Glen St. SW Lot Size: 82'X 119' Existing Land Use: Single family residential Adjacent Land Use And Zoning: R2 (Single and Two Family Residential) Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning FBstory: Applicable Regulations: Section 8.05, Chapter 11, Hutchinson Zoning Ordinance 464 0 SPECLAL INFORMATION Transportation: Glen Street SW and Division Ave SW Parking: N/A r, (CYO I* r-1 LJ I* Variance Matthew Kuhn/Michelle Rebholz Planning Commission— September 16, 2002 Page 2 Analysis and Recommendation: Planning Staff recommends approval of the variance noting the hardship being the large width of the boulevard in this block with the following condition: The deck may not be enclosed now or in the future. Cc: Matthcw Kuhn/Michelle Rebhoh; 530 Glen St. SW S CC-Y-) r: xjsm g Z11- House lurb 8 guier — ' Lot 5, AUDITOR'S PLAT OF REARRANG ENT OF BLOCK 55 OF THE SOUTH HALF O� THE CITY OF HUTCHINSCN. 0 :7 LLI I CD /0 20 40 0 Denow5 iron —i onument found -0 [motes iron Mnument set 1 hereby certify that this Survey., Plan or Repor t was pr epor ed by -ne or under my d i r ea t supervision and That I am a duly licensed Land Surveyor under the laws of 'he Slate of Minnesota. z . ' ,r µ , . imm -Ile` • ti- Y k �i zM Iiw f� i� fa .� 4 ik 4 € } ar- PITBLICATION NO. ORDINANCE NO. 03-357 AN ORDINANCE AMENDING SECTION 8.11 OF THE HUTCHINSON CITY CODE, TO ADD LANGUAGE ALLOWING FOR RESIDENTIAL PROPERTIES IN THE C3 (CENTRAL COMMERCIAL) DISTRICT 8.11 C -3 CENTRAL COMMERCIAL DISTRICT 1allizi G The C -3 Central Commercial District is intended to provide an area for the grouping of general retail sales establishments, offices and services which serve City residents and the surrounding area. The C -3 District provisions and boundaries are intended to promote compatible land use relationships among diverse types of uses and encourage well planned development or expansion in accord with the approved Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. On -site parking is not required in this District. PERMITTED USES The following uses are permitted as regulated herein, without special application requirements or conditions attached. Similar uses may be allowed upon the determination of the City Council. Trade and Services: Any retail store or personal service business subject to all regulations and such permits and licenses as may be required by law, and further provided that the use is not objectionable due to noise, fumes, smoke, odor or vibration, including the following and other similar uses. Cultural facilities Trade and business schools Catering establishments Employment agencies Game and amusement arcades Hotels and motels Interior decorating service and sales Offices for corporations and professionals Publishing, job printing and blueprinting Post Offices and other public service operations Restaurants Taverns Theaters Commercial Parking Lots Pawn Broker Establishments (Added 119196) Massage service establishments(Added 6/10/96) Upper level apartment units c�(e Ordinance #03-357 Section 5.11— Residential in C3 District . October 14, 2003 Page 2 CONDITIONAL PERMITTED USES Commercial parkin gg ramps for passenger vehicles only, provided a reservoir space is provided within the structure for holding cars awaiting entrance, which reservoir space shall have a capacity of no less than two vehicles. New /used automobile sales; indoor display area only. (Amended 11112/96) Motor fuel and service stations excluding major repair operation. (See Section 10.03) A state licensed residential facility serving from seven through sixteen persons. (Amended 519/95) Group home up to 5,000 square feet. (Amended 519195) All licensed daycare facilities which are not permitted principal uses under Minnesota State Law. (Amended 519/95) Single family residences ap Nina for additions, decks, garages remodeling, or other single famil reed uses Conditions for Aresidential facilities,= group homes, crisis shelters, and licensed day care facilities shall not be imposed which are mor restrictive than those imposed on conditional uses or other multi- family residential property in the same district, unless the additional conditions are necessary to protect the health the • safety of the residents of the residential facility. (Amended 519195) The requirements of Section 10.01 of this Zoning Ordinance shall apply to the conditional uses described in Section 8.11 of this zoning ordinance. (Amended 519/95) EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 141' day of October, 2003 Attest: Gary D. I'lotz r� U Marlin Torgerson, Mayor SCC�')(' 9 DATE: TO: FROM: SUBJECT. • Hutchinson City Center 111 Hassan Street SE Hutchinwn, MN 55350 -2522 320. 587.515[ /Fax 320.234.4240 MEMORANA UM September 17, 2003 Hutchinson City Council Hutchinson Planning Commission CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 8.11 TO ALLOW FOR RESIDENTIAL PROPERTIES IN THE C3 (CENTRAL COMMERCIAL) DISTRICT Pursuant to Sections 6.05 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for an amendment to the zoning ordinance. HISTORY Staff bas struggled with residential issues in the Downtown area over the last couple of years. The issues usually center around two topics: 1. Apartments in downtown buildings that are also occupied by commercial uses. 2. Single family dwellings that want to expand, add a deck, gauge, etc. The first item seems fairly simple to resolve. It would be resolved by adding language into the C3 that allows apartments above commercial uses in the Downtown. The problem with allowing apartments in basements of these buildings is usually a building code issue (egress and other items). The other concern that the City should consider, is it probably would be unwise to allow an entire building to be just for residential purposes because of potential conflicts with other uses. A possible way to handle single family expansions in the C3 is allow items by conditional use permit. The theory behind not allowing single family residences in the C3 district is that in a downtown area you often have housing that is transferring to some kind of commercial use. Staff would suggest making single family uses and expansions a conditional use permit. Some of the other uses the City has to consider is duplex units, multiple family structures, etc. F INGI D S QE FA CT 1. Notice was published in the Hut hinson Leadec on September 4 and September 9, 2003 2. At the public hearing, there was no one present objecting to the request or letters written in objection. RECOMMENDATION The Planning Commission voted unanimously to approve the amendment to the ordinance. Respectfully submitted, Dean Kirchoff, Chairman Hutchinson Planning Commission Rioted on recycled paper CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jake Wegner, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: September 10, 2003 — Meeting Date September 16, 2003 Re: Residential uses in the C3 District Staff has struggled with residential issues in the Downtown area over the last couple of years. The issues usually center around two topics: 1. Apartments in downtown buildings that are also occupied by commercial uses. I Single family dwellings that want to expand, add a deck, garage, etc. The first item seems fairly simple to resolve. It would be resolved by adding language into the C3 that allows apartments above commercial uses in the Downtown. The problem with allowing apartments in basements of these buildings is usually a building code issue (egress and other items). The other concern that the City should consider, is it probably would be unwise to allow an entire building to be just for residential purposes because of potential conflicts with other uses. A possible way to handle single family expansions in the C3 is allow items by conditional use permit. The theory behind not allowing single family residences in the C3 district is that in a downtown area you often have housing that is transferring to some kind of commercial use. Staff would suggest making single family uses and expansions a conditional use permit. Some of the other uses the City has to consider is duplex units, multiple family structures, etc. Staff would like to amend the ordinance in some fashion. The possible amendment is attached. 5` C-N RESOLUTION NO. 12268 . RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED BY BERNIE MCRAITH, PROPERTY OWNER, TO AMEND CONDITIONAL. USE PERMIT TO ALLOW FOR OUTDOOR STORAGE ON LOT LOCA'T'ED AT 700 AIRPORT ROAD 0 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Bernie McRaith, property owner, 700 Airport Rd ., has completed the fence required in the conditions of Resolution 011421. He is also requesting an amendment to the Conditional Use Permit to allow for outdoor storage for construction materials on the site. The lot is surrounded on three sides by the building or an approximate 5 foot dirt wall. The property owner intends to screen the storage with a 4 foot berm across the east side of the area. Planning Commissioners questioned the ability to place a berm in the area which is close to the airport runway. Staff has researched the question with John Olson, Assistant Public Works Director. Mr. Olson stated this property is not in the runway safety area or clear zone and a berm may be constructed at 700 Airport Rd. LEGAL DESCRIPTION: That part of the North Half of the Northeast Quarter of Section Thirteen (13) Township One Hundred Sixteen (116) North of Range Thirty (30) West, described as follows, to -wit: Beginning at a point, said point being the intersection of the Westerly 75 foot right -of -way line of Minnesota State Trunk Highway No. 15, with the North line of said Northeast Quarter of Section Thirteen (13); thence Westerly along said North line ofNortheast Quarter, 1356.61 feet; thence Southerly on a line parallel with the said Westerly 75 foot right -of -way line, 208.71 feet; thence Easterly on a line parallel with the North line of said Northeast Quarter, 1147.9 feet; thence Southerly on a line parallel with the said Westerly 75 foot right -of -way line 730.49 feet; thence Easterly on a line parallel with the North line of said Northeast Quarter, 208.71 feet to the said Westerly 75 foot right -of -way line; thence North along said right -of -way line, 939.2 feet to the point of beginning; EXCEPTING THEREFROM THE SOUTH 208.71 feet AND That ppart of the East Half of the Southeast Quarter of Section Twelve (12) in Township One Hlmdred Sixteen (116) North of Range Thirty (30) West described as PARCEL NUMBER FIVE (5) OF MCI.EOD COUNTY IIIGHWAY RIGHT OF WAY PLAT NO, 26 EXCEPTING THEREFROM any portion thereof included in Application to Registered Land Document No. 145736 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. The berm must be completed 30 days from the approval of the City Council. 2. Seeding must take place immediately after grading of the area. 3. Outdoor storage of construction materials will be allowed with this Conditional Use Permit. Adopted by the City Council this 23rd day of September, 2003. ATTEST: Gary D. Plotz City Administrator Marlin I). Torgerson Mayor C r1 �J MEMORANDUM DATE: September 17, 2003 TO; Hutchinson City Council FROM: Hutchinson Planning Commission Hutchinson City Center Ill Hessen str t SE Hutchinson, MN 55350 -2522 320- 587.5151 /Fax 320-234.4240 SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BEANIE MCRAITH TO AMEND CONDITIONAL USE PERMIT TO ALLOW FOR OUTDOOR STORAGE ON LOT LOCATED AT 700 AIRPORT RD. Pursuant to Section 10.01 of the the Hutchinson Zoning Ordinance 464 the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend a previous conditional use permit. HISTORY The property owner has completed the fence required in the conditions of Resolution #11421. He is also requesting an amendment to the Conditional Use Permit to allow for outdoor storage for construction materials on the site. The lot is surrounded on three sides by the building or an approximate 5 foot dirt wall. The property owner intends to screen the storage with a 4 foot berm across the east side of the arcs.. Planning Commissioners questioned the ability to place a berm in the area which is close to the airport runway. Staff has researched .the question with John Olson, Assistant Public Works Director. Mr. Olson stated this property is not in the runway safety area or clear zone and a berm may be constructed at 700 Airport Rd. 0 FINDINGS OF FACT 1. Staff was informed the berm will not affect the runway safety area. 2, Planning Commissioners discussed the maintenance of the area. The property owner stated he would plant clover or prairie grass in the area. 3. There was no one present objecting to the request. RE MME ATIO The Planning Comrission voted unanimously to recommend approval of the amendment to the conditional use permit with the following conditions: 1. The berm must be completed 30 days from the approval of the City Council. 2. Seeding must take place immediately after grading of the area. 3- Outdoor storage of construction materials will be allowed with this Conditional Use Permit. cc: Bernie McRaith, 600 Tyler St. SW spectfully su miffed, Dean Kirchoff, Chairman Hutchinson Planning Commission Printed on recycled paper - Y l6,aoC, 3 0 • 7J 6 700 6 i��d. o-' "A :;F� 5(0-Y) s &vn( v bM 1 p f o�'n�idt,P L � �i I~�Cr Y► � � .I 4o t 9 t . 1 Hutchinson Area Health Care Hutchinson Community Hospital I3arr7is ,Mauor,'Vursrrr,S 1 -lonae Dassel Medical Cenler 1095 highway 15 SO kilk IIutchinson, NIN 55350 (320) 234 -5000 September 16, 2003 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 1 1 I Hassan Street SE IIutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The Board of Directors of IIutchinson Area Health Care (HAHC), as part of their regular meeting on September 16, 2003, considered the purchase of capital expenditures, which needs your approval. The following are excerpts from the minutes (draft) of the meeting. Operating Tables, The Board reviewed a capital expenditure request for the purchase of two (2) hydraulic general surgery tables with attachments. The tables are a part of the furniture/ fixture/ equipment budget that was previously approved. The tables will be placed in Operating Room # 4 and Minor Surgery Room 45. Both machines are available through the hospital group purchasing organization, VHA, for $68,200. • Following discussion, McGinnis made a motion, seconded by Hoversten, to request authority from the City Council purchase two Operating Room Tables at a cost of $68,200. All were in favor. Motion carried. The second item for your consideration is regarding the Medical Services Expansion Project at the hospital. The following is an excerpt from the minutes: Medical Headwalls Patient Care Units and Surgical Cabinets. The Board received a presentation from Andey Rasmussen, Project Manager, McGough Construction, on proposed changes to the Medical Services Expansion project at the hospital. Rasmussen explained the request for a change order regarding Medical Headwalls, Patient Care Units (PCU'S) and Surgical Cabinets that will involve several contractors. An initial budget of $225,000 for the equipment and installation was contained within the Mechanical Contract however the equipment was not selected at the time of contract acceptance. Some modifications were made to the system and IIAHC utilized our tax - exempt advantage by purchasing The Honorable Mayor Marlin Torgerson Page two September 16, 2003 certain pieces of the system without going through the contractor. As a result, a savings of, $80,772 was generated. Following discussion, Ristau made a motion, seconded by McGinnis, to request authority from the City Council to purchase the Medical Headwalls, PCU's and Surgical Cabinets, as proposed, at a cost of $144,228. All were in favor. Motion carried. Thank you in advance, for consideration of these requests. Duane Hoversten will be present for your regular meeting on Tuesday and will answer questions you may have regarding these items. Sincerely, Philip G. Graves President /cs 5 (0) r� u 0 21 FAX 78 5812488 EARIH—TEQH September 18, 2003 Mr. Randy DeVries City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 tdloo2 5033 C,rnr.. Drive N,,th. Suire 290, Minnaeor• 55441 Re: Change Order No. I Recomrnendation Stoney point lift Station Project No. 03- 18/l.etting No. 10 Dear Mr. DoVries: per our discussions and your approval, Change Order No. 1 in the amount of $ 1,572.90 tors been prepared and attached. One minor n,)odification is being made to the Contract by this work dixtetive. The nearby bridge has several pipes attached to it in order to allow them to cross the river. These pipes are beat taped to protect them from the weather. The power feed for tha heat tape was found in, the excavation for die Lift station. This feed was required to bo relacated and reconnected do to the relocation of the existing transfortner by the Contract. 'Rte existing transformer could not stay in its existing location, In addition, a modification is bcaig made to the control panel for the heal tape controllers, A meter socket and disconnect switch are being added. 'h,b,ese additions will 1) allow the power to be marred separately from the lift station and 2) allow the power to be disconnected without shutting off the power to the lift station. Earth Tech laas reviewed and reconnnends this modificatiom please contact out office if we can be of further assistance in [his matter. Very truly yours, Gartlt'pech, Inc. George Bender, EI'T Contract Administrator cc: Mike Mies, City of HuMunson He E A R T H `) X E C H L.lwnrkYturch \533574nrresY.:U1 Hccnrmncndntiundo'p Tyco lnfmy"m. ,e Strrlm Cv,,,ppny rs3.ssl.lnnl Fe Crimile 763.551.249? ,50 09/18/07 ,14:21 FAX 769551248$ _EARTH TECH— -.- Z003 0 CHANGE ORDER NO. 1 0 Owner Oty ofIIvtcWAsnn_ Minr i Date September 1x.2003 Fmject Stone Point Lift Station Owpers(:nnimct Nu. C9ntra Ctnr uoam CWtaW y] 11 _ Dutc M' C0111ract$1o( lWt(+1 ')Alll3. _. _._ 5154457.00 Ywi are direetedm make the following changes In the CmmaRD9cnmcn�a. Uwcripion: i) lhtteud d<e existiftR heat tape power fend into the rdocoted Hutchinson Utilities trtRsfptMef at the Stoney Ytuttt Lift station site. Putffish and install a 200 AmptvtdgTround mdc suultct with bypass swheli nmd 100 A,mp ser.iee disewmed attlle lvJdge. ]lesson for (.'bange Order: 1) The power feed to ale hest. tape on the utility pipes ;,[ached to the bridge was (mind daring the exeavnden f4t' the lift station. This feel must bn moved to the b"sfortw w'lticlt.is hcio$ rclocnted wt the site for the purpuses of the lift a[ni]on- '1'ho power for Oteheat tope nuw wlllbe 1»mdrorcd sepusn[ ly kl +1U die liR sutdan imica CONTRACT rRTCH CONTRACT TIMES (Calendar Onyx) Tosubmmscull Tufinal enmpletian yompldion Otig(na)' S 544J^ i7.aQ_ OriKnwl Cornplction Dute: - pt'evioosC.O- a(ADDJD 1)UCI): $ 0100 Prnvivos C.O,s(ADD113MUCT): 0 _ 0 This C.U. (ADD): $ 1572.90 This C.O. (ADD /UTAU(T): 0 0 Contract Price with all REVISED: - upproved Mange Drdcls: S 156.029.90 Revised Completion hate: Auxa xt3jgW_ SenL3 M03 it It agreed by the Cusmudar tbnt 0ua 01111pe Outer includes any and all costs associated with or xesd0ng from the ahnnga(s) ordered herein, including all impact, delays, and accelam0.on cnata Other than 0m dollar nmmmt end [Ina, ellowanvelistrJ above, there shall be nn funher dme or dollur mmpertsx6ml as* result of this Chan;c Order. TM,9DOCI)MF-Nr SHAI,I- NRC.UMEANAMGNDMENP TOTHF: Y_)NTJ1ACT AND ALL SArMATIONS AND COVENANTS OF T)ili�f:— ON AU7 SIIALL AFPLY HERETO, RF:COMML+NDH17: By: -- 'k:NU1N1'S.R (Aplhorixad 5ignangk) Data APPROVED: By: OWNER (Antbn{zad Slgnatuso) Dam AGC'CFIF.P; By: CONTRACTOR (Anthodxcd Signature) Date Harth Tech, Inc. 53 7 i Fmjca (Mange Numher Order NO L:I e• arkVrnlnh�s !,rsrwrvr)mgt\Chmt,yaOrder No, t.dar COA,I HUTCHINSON, MN -53357 SUmey Pawl Lill Sifltlrvi �I ` 09118103 14:22 FAX 7.635512498 EAU1LTEG)(—. [A 004 SEP- 18 -2 093 10,25 GUAM CONSTRUCTION COMPANY 329 235 6753 P.02 QUA.M CONSTRUCTION CO., INC. P.O. BOX 48, WU12AM, MINNESOTA 56201 September 18, 2003 George Bender Earth Tech, fne, 3033 Campus Dr. N., Ste 290 Minneapolis, MN 55411 Phone (320) 235 -3344 Fax:(320)235-6753 S9WER nndWATER CONTRACTOR BEOIAA cr PLOYER CHANGE ORDER NO.1 Re: Stoney Point Lift Station — Hutchinson, MN The attached invoice is for extra work requested by the City of Hutchinson on the above mentioned lift station project. The summary of work is as follows: 1. Repair and extend the existing bridge feeder conduit and wire into the relocated Hutchinson utilities transformer. 2, Pumish and install a 200 Amp underground meter socket with bypass switch and 100 Amp seivice disconnect at the south end of the bridge• These devices will be mounted on the outside of the existing bridge control panel that housed the bridge heat tape controllers. We are requesting payment of the Quade's Inc, invoice 4.5% $ 1,572,90 CONTRACTOR: Quam Construction Co„ Inc. By: Date: 0 q /F dam_ David J_ Quaffi, 11 5Cc 09/18/00 14:22 FAX 7035512498 _ EARTH TECH _. ytr -15 Geei 1456 QURM CU14STRUCTION CD"3%W Quade's Inc . EleatdW Contractors 35 - 4th Ave NE Hutchinson MN 55350 Office: 320 -587-3030 Fax: 320 -587 -5574 LJ Z005 320 235 6753 F.01 i4i0i ♦tiiiiitii ♦iii ♦ +iiiiiiiii FAX TRANSMITTAL COVER SHEET tiiiiiiiii�iiiiiiii ♦iiiiiA ♦i ♦♦ DATE: To: FAX_ FROM: NUMIM. September 15, 2003 post -ir Fax Note 7671 0 —"3 Ya Gab), C4 " rtom a r phd r Face 76 - 5l `�Y94 nxr 6713 Subject: Stoney Point Lift Station, Hutchinson Mrs As per the city of [iutchiuson's request, phase find the breakdown for the additional wort, at the Eft station. The price for the additional work is $1498.00 (One thousand four hundred ninety eight dollars) The suwmary of the work is as follows: 1. Repair mind extend the existing bridge feeder conduit and wire into the relocated Hutchinson utilities transformer. 2. Furnish and install a 200 Amp undergtodnd meter socket W th bypass switch and 100 Amp service disconnect at the south end of the bridge. 'these devices will be mounted on the outside of the existing bridge control panel that houses the bridge heat tape controllers. If you have any question, please can. Hard copy to follow. Thank ou, F-rklMllucken4 5(6 09/18/03 FAX 7615512498 EARTH TECH [d] Goo SEP-1H -2003 10:25 QMM CONSTRUCTION COMPANY 320 235 6753 P.03 QUAD" INC. ® AVENUE NE Hl)T Cfw F11N£AN, MN!l39D PHONE: (m)so -=0 FAX: (320)6B7.551A r L- YO: qwm Oc0 mdtlen ADDRESS= PO BoK42 Wi14.� MN RCi01 ATTN: Sc•A! OIa°^ RE_ ewnev Pcdm Olt SwtM1m DATE OF ORDER: 9/18/3000 REQUESTED BY: scup CL rod a Hueeh- DESCRIPTION OF WORK R~Brwgoh&dta am IAet 0 QuaD- BdTing -1,X43 TOTAL, P.03 ,P% `,le DESCRIPYION DES AVFERENO FAULT FATE REP AMOUNT 1 MATERIAL COST NCLUDES 6.5% SALES Y S 440,61 2 IASOR 12.W HWP.9 46200 /HOUR 4 7".00 3 FORMAN S A GENERAL FOREMAN S LABOR OVERTIME 6 FOREMAN OVERTIME S 7 PROJE MANAO ME11T S 6 LABOR INEFFICIENCY S 9 LOST TIME S iv FIELD DESIGN I DRAFTING i 11 AS BUILT DRAWING$ S 12 DELIVERY $ 13 CLEANUP S _ 14 TESTING S 15 WAARANTY 3.0 Ory WITFRIAI.ALABOR NEST S 13.82 19 PARKING S ORYAC3E. HANOL NO CFLARGB MISC 3 - L17 III TEMPORARY 13 19 LARGE TOOLS d RU1 MENT W41AL S 20 SMALL TOOLS 4. QON6UMA8 5.00 'F OPMATHRIALS LINE 1 _ 03 21 TRAVEL TIME 2Z WAGE INCReASO 3 ?3 LIMITED WORKSPACE. INTERRUPTION$ S - FA $TOR. GE TRAILERS S - 25 GAS AND OIL 25 UTILTTY COST S 27 INSURANCE s 28 3U6515TENCE S 29 TELEPHONE /FAX 90 DUMPSTERS • S 31 SA FETY 2-M %OF LABOR UNE S 1a." 92 tRM1T$ AND INSPEGITON$ .. -.—. -, 8 27.00 33 INTEREST ON kET "TI S _ 3A PAINTING ANOPATCHIN6 S 35 SUBTOTAL S 1.2B3,7a 86 OVERHEAD lPROFIT 13.00 OF SUBTOTAL LINE $5 S 1q2.50 S 37 98 UNIT P Ims = _ S 1 75.84 SUBTOTA 40 BOND 13o % OFSUBTOTAL LINE 79 S 72.1a al 5UBCONTRACTOR3 = 92 TOTAL THIS CHANGEOROER 5 1,4A7 -BB 0 QuaD- BdTing -1,X43 TOTAL, P.03 ,P% `,le 0 • 11 MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Lt. David E. Erlandson, Interim Chief of Police FROM: Sgt. Chris Dobratz01 DATE: September 18, 2003 RE: Transient Merchant License Background As of today's date, I have completed a background investigation on Troyce Bridger. Mr. Bridger has applied with the City of Hutchinson for a Transient Merchant License. During the course of conducting this background investigation, I did not discover anything in the applicant's background that would disqualify them from obtaining this license. It should be noted that a background investigation was completed on Mr. Bridger in February of 2002 for the same license. If you have any questions, or if you need any further investigation into this matter, please contact me. ENT BY. TTY OF HUTCHINSON; 320, 234 4240; AUG-29-03 9:06AM; PAGE 2/4 APPLICATION FOR PEDDLERS, SOQCj'j'0RS AND TRANSIENT MERCHANTS 2" x 2" Picture Required NAME AND DRIVER'S LICENSE INFORMATION NAME, PERMAINENT AMISS:: 'LIN u .Z� < Pf3FAIANENTTELEPHONE, TEMPORARYLOCALADDRESS: 'TLIMPOR.ARYI"F-I.EPH(:)NE ACCESS *, ORIVER'S LICENSE NUMB I-A (STATE).JW (NUMBFIC HFI(AIT __ EYE f-,oLOR —'—L FEES & LENGTH OF PERMIT R P QUESTED DATE(S) OF SALE .- LICENSE FEES ARE AS FOLLOWS: Solkitors, per day------------ ------------------- — ---------------------- Solicitors, Pur YCaT ... ---------------------- $500,00 Traiisient Mcrobmts, per day_ - --- — .. ®..._a____.._..__ — ----- .._...____ -_w --------------------- -------- $200.00 Trmsiont Merchants, per Pod,dlm, per --------- --------------- --------------- . .......... ------ S2(91,00 Peddlers, per year_ — ---e__... ___..._.,. — ----- — --- --- ------ -------------- .............. BACKGROUND STATEMENT HAVE YOU BEEN CONVICTED OF ANY CRIME, MISUENIFANOR, OR VIOLATION Of ANY MUNICIPAL ORDINANCE, ()TI IER TI IAN TRAFFIC VIOLATIONS? YES NO IF YES, STATE NATURE OF OFFENSE AND FUNISHMENTORPENALTY ASSESSED THEREFORE: DESS,C�PE IAA OF BUSNESS AND DESCRIBE ITFM(S) O1qTERED- ENT BY: CTTY OF HtJTCHTNSON, DESCRIBE OF DELIVERY: 320 234 4240; MhS-29-03 9:06AM; PkOr 014 DESCRIBE SOURCE OF Sk,JPVLY-,- NAME& ADDRVSS OF SXJPPLIER: PROVIDE 2 PROPERTY OWNERS (PRHEFABLY MC. LEOD COLTNTY) FOR CHARAC'rFR RFFE"Ncj3s� NAMf i & A DDRESS: -NAME 4 ADDRESS-. P1 10 N B N U VVE& STATE LAS I"CITY YOU CAIOUED ON SAME ACTTV11Y CITY/STATE NAMF4 A L DATFOFACFIVITY. FROW_bc�� C TO: I hereby oertli fs Thave completely filled oul the cntirc ahnve il-sp i ir,nflon and (hat the appl"ti-on is trap, correct and accurate. I fully undLystand that my perSOD Who violates any provision of the Peddlers, Solicitois, and Transient Merchant Ordinance No,. 6173 is guilty of a misdemeanor and upon conviction thereof AAR be pLoishcd by a, Time mA excueding $ 1000 or by Lmprisowmnt for a period not exceeditig 90 days ox buth, plus, in either case, the wsts of Prosecution. Date No application will be fbiwarded to the City Council unless received one weels prior to the reigular Council meeting completely filled out with ti: uircd picture. OFFICE USE POLICP CHIEF RECOMMENDATTON: C" 11 ") (1( .. ...... ..... tADE REFERENCES ternational Marketing Source, Inc. ontam Peter Song 192$ NVest Malvern AVe714u449 79CA a92833 714 -575 -6700 ;yobi Amcrica Corporation :ontaeC Jerry Wehr 5201 Pearman D tIry Road, Anderson, SC 79622 S64 -226 -6511 564 -964 -3376 fax Dmaha Industrial Tools Contact ' D.an Tuimo 14655 Grover Street, Omaha, NE 65144 402- 334 -5422 403 - 334.0409 fax $ynmax Company Contact. Jim Sy'nmax . 7070 West 107" Street, Overland Park, KS 66212 913 - 381 -SS89 913.3St- 33S5fax ACCOLItiTANT Dun R Brtdstr«c Grant Thornton 516 471 -1520 0 • sC-� M2 MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor Torgerson Hutchinson City Council Members FROM: Lt. David E. Erlandson /Interim Chief)0E DATE: September 16, 2003 RE: Request for Out -of -State Travel As many of you are aware, our agency is a satellite investigative office for the MN Internet Crimes Against Children Task Force. Currently, we have asked the Office of Juvenile Justice and Delinquency Prevention (OJJDP) for a 5 -month extension of our grant, which will take us till the end of February 2004. To date, we still have funds available in the grant, which will cover expenses for training as it relates to the Internet Crimes Against Children Investigations. Over the course of the past three years, Sgt. Chris Dobratz has been our primary investigator assigned to the Task Force. I foresee this assignment continuing in the future. Some of his past training has included instruction in the area of EnCase Software. This is the software used by the Task Force for conducting forensic examinations of computers. To date, Sgt. Dobratz has attended Basic EnCase training in Iowa, and also has attended Intermediate EnCase training in Wisconsin. Currently, I am asking permission to send Sgt. Dobratz to the Advanced EnCase course, which would complete his instruction in the use of this software. The closest course still being offered in this calendar year is in Sterling, Virginia from November 11 -14"' of 2003. It should be noted that there are sufficient funds available in the grant that would cover all costs for this training (airfare, lodging, meals). It should also be noted that by allowing Sgt. Dobratz to attend this course, he would then be eligible to test with Guidance Software to become a certified forensic examiner, which would be an invaluable credential for court purposes, as well as gaining the expertise in these types of investigations. Therefore, I submit this memorandum to you as a request for authorization to allow Sgt. Dobratz to travel out -of -state to attend this training in November of 2003. • Thank you for your attention to this matter. 11--Y� RESOLUTION NO. 12247 • RESOLUTION IMPOSING A SERVICE CHARGE FOR SPECIAL SERVICE DISTRICT NO. 1 DE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the "City "), as follows: Section 1. Recitals: Findings. 1,01 Pursuant to Ordinance No. 03 -353, (the "Ordinance ") the City created a Special Service District No. 1 (the "District ") for certain property located in the City's downtown area. The properties included within this area are specifically identified in Exhibit A attached hereto and generally depicted in the map contained in Exhibit B attached hereto. 1.02 The City has received a petition (the "Petition ") from the owners of the properties located within the District requesting a public hearing on the imposition of Service Charges (the "Service Charges ") within the District. 1.03 The City Council has determined each of the following: (a) at least twenty -five percent (25 %) of the individuals or business organizations subject to the proposed Charges have signed the Petition; (b) only owners of property located within the District have signed the Petition; (c) only owners of property classified under Minnesota Statutes, Section 273.13 as commercial, industrial, or public utility purposes, or that is vacant land zoned or designated on a land use plan for commercial, industrial, or public utility purposes, have signed the Petition; and (d) pursuant to Minnesota Statutes, Section 428A.02, notice has been given and a public hearing has been held on the establishment of the District. Section 2. Imposition of Service Charge 2.01 Relationshi to District Special Services. The City may impose Service Charges that are reasonably related to the special services provided. The Service Charges shall be as nearly as possible proportionate to the cost of furnishing the special services. In the event that Service Charges are imposed to finance services ordinarily provided by the City but at an increased level, the Service Charges shall be imposed only to the extent to pay for the increased level of service. 2.02 Multi-year Service Charge- The Service Charge imposed by this Resolution is a charge for more than one year. The Service Charge will remain in effect for fifteen (15) years IS commencing in the year 2004 through and including the year 2018, for taxes payable in said years. 2.03 Properties Subject to Service Charge. All parcels within the District that meet the • following criteria shall be subject to the Service Charge: (a) 50 percent or more of the estimated market value the parcel of property, as most recently certified by the county assessor, is classified under Minnesota Statutes, Section 273.13 as commercial and industrial; and (b) The parcel contains one or more structures. 2.04 Amount of Service Charge. The Service Charge shall be equal to $0.19 per square foot of building area attributable to commercial use (the "Commercial Area ") in existence on August 1 of each year. The Service Charge will be imposed on each parcel in the District subject to the Service Charge as described in Section 2.03 hereof. The amount of the Service Charge shall not exceed $0.19 per square foot of Commercial Area during the duration of the Service Charge provided in Section 2.02 hereof. Based on the current estimated total Commercial Area in the District, it is anticipated that the Service Charge will produce total revenues in the amount of $108,385 in the year 2004 (the "Total Annual Revenues ") and $1,625,775 over the term of the District (the "Total District Revenues "). The Total Annual Revenues and Total District Revenues may increase or decrease as the total Commercial Area in the District changes over time. 2.05 Calculation of Commercial Area, The City will use the property records of the county assessor to determine the amount of Commercial Area in a building. The City may also conduct physical inspections of the properties and use building permits and other available . information to supplement the assessor's data to make Commercial Area calculations. a. Annual Review. Prior to August 1 ofeach year, the City will determine for each parcel in the District whether any modification to the Commercial Area calculation is required due to such factors as a change in use, expansion or contraction of a structure, demolition of a structure, or construction ol'new structures b. Public Hearing. Prior to imposing the Service Charge in each calendar year, the City shall conduct a public hearing. Notice of the public hearing shall be provided pursuant to Minnesota Statutes, Section 428A.03, Subdivision 1. The notice mailed to property owners shall include the Commercial Area calculation and a description of the appeals process provided in Section 2.06 herein. 2.06 Anneal. In any year, a property owner may appeal the City's calculation of commercial area with respect to the property owner's parce](s). All appeals shall be submitted in writing and shall clearly articulate (1) the reasons for the property owner's dispute with regard to the calculation of the Commercial Area and (2) the property owner's proposed recalculation along with the basis thereti>r. Appeals may be submitted to the City Clerk prior to the public hearing or at the public hearing, but in no event, shall any appeal be submitted after the public hearing. 2.07 Use of Revenues. Revenues collected through the imposition of service charges may be used by the City for any purposes authorized in the Ordinance. Exhibit C contains the • services proposed for funding in 2004. The services and the revenues allocated to each service are subject to change at the discretion of the City. O' (c) Section 3. Collection of Service Char es. • 3.01 Collection. The Services Charges shall be payable and collected at the same time and in the same manner as provided for payment and collection of ad valorem taxes. 3.02 Penalty and Interest. Service Charges made payable in the same manner as provided for payment and collection of ad valorem taxes, if not paid on or before the applicable due date, shall be subject to the same penalty and interest as in the case of ad valorem tax amounts not paid by the respective date. 3.03 Due Date. The due date for the Service Charge payable in the same manner as ad valorem taxes is the due date given in law fior the real or personal property tax for the property on which the service charge is imposed. Section 4. Revenue Surplus. To the extent that the total of Service Charges collected exceed the cost of services rendered within the District, at the election of the City, all or a portion of such excess amount shall either be held as a reserve to pay the cost of future services provided under this resolution or applied to reduce the next year's Service Charge. Section 5. Recording. The City may record this Resolution against parcels located within the District and subject to the Service Charge for the purpose of providing notice of the Service Charge to prospective purchasers of such parcels. Section 6. Effective Date. This Resolution shall be effective on the forty -fifth (45th) day • following adoption, which effective date shall be October 10, 2003 ADOPTED BY THE CITY COUNCIL OF THIS 23rd DAY OF SEPTEMBER, 2003. ATTEST: Gary D. Plotz City Administrator is Marlin Torgerson Mayor Is (a) TO: Mayor & City Council FROM: Marc A. Sebora, City Attorney DATE: September 19,2003-09-18 SUBJECT: Benefit of Objection to Special Service District No. 1 Office of the City Attornej 111 Hannan SlnYA SE HulcWnsnn, MN 55350 -2522 320- 567.5151/Fax 320. 234.4240 Under the Minnesota Statute governing special service districts, specific property owners may object to being included in the district if they .file an objection to being included before the resolution formulating the district is passed. Apparently, three property owners, Dave Skoog, Madsen Peterson Company and Faith Lutheran Church Hope Center, did file objections prior to the creation of the district and thus it is incumbent upon the City Council to determine whether or not they should be included in Special Service District No. 1. Minnesota Statute 428A.02, Subd. 4 outlines three reasons which would constitute a valid objection to being included in the special service district. They are as follows: 1. property would not receive services that are not provided throughout the City to the same degree. 2. Objecting to the levy of a service charge on the landowner's property for the reasons that it is exempted under the special service district statute. 3. The fact that neither the landowner's property nor its use is benefited by the proposed special service district. Enclosed please find the objection letters from the above - mentioned property owners explaining the reasons why they feel they should be excluded from the district. Should you have any questions, I will be happy to address them at the Council meeting on September 23rd. Fumed on recycled paper cr (Q r SPECIAL SERVICE DISTRICT POTENTIAL SERVICE CHARGE STATEMENT City Parcel Identification Number] 31 1 1729150550 County Parcel Identification Number: 230563370 Property Address 22 I ST AV E NE. 71 s Lmmemial Square Footage ILP: p5.ed -5crvicc Chcrgc Pcr ]i N o Pi -t- S73) s �- % 'e PRy Q� /1-1L © /�' Iny 77c4CeS August 1, 2003 2880 i5a7.2p ' 3 Ot-Uti 4�0,4f,02s Page 125 If you have questions regardlug the commercial square footage indicated - please contact Sue Schulte, McLeod County Assessing at 320 -864 -1255 - - -- -- -- -- Please note that if you own separate tax parcels, you will receive separate notices for each parcel. 0, (�� SEP -18 -03 09[16 AM DAVE SKOOG CONST. 320 387 3453 P.01 '?ece,vje,D 9 - i(?-e")r3 v fP ptuOfpuf $Son L/d f7 1 / f I A7-T '-d X�W%C �Nro� f � � ny Ae,9 ib 4S r 7Z X1[1061. cX /} r A} �� j��; /oil r• _ / u j > rC9,t'�� d� G L f� C�.S%t'f TFT Ski izD L dU�i�a'J 1411 /Ny 5,4 LY°S A-/1 P ii No L c ra rra,� Dr/�� rv�rfi%�f �� ry► y /mss,: i . �. /lk, /I7/4 /�P C� /FfiP�icr� D� c•U A-f n2 V/--r p /'�lNi7(. (;�i�/ � [ Dd Nal� %JAUt' A Ac S. 71 0 71 Faith Lutheran Church ' f` U '1 '�. Evangelical Lutheran Church In America i , 335 Main Si S, Hutchloson Minnesota 55354 rn F17TH Office 320- 587 -2093 Fax 320. 587 -2090 Web Styes: www.faithic.com www.fafhongrove.com August 22, 2003 City Clerk / Lisa McClure, EDA Interim Director City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: Faith Lutheran Church Hope Center City Parcel Identification Number: 0611629060160 County Parcel Identification Number: 230502850 Property Address: 305 Main Street South This request is submitted in accordance with Minnesota Statute 428A.01 Subd 4. Benefit; objection which sets forth the criteria whereby any affected landowner may file a written objection. The objection is two fold as follows: 1) The inclusion of the landowner's property in the district, for the reason that the property would not receive services that are not provided throughout the city to the same degree; 2) the fact that neither the landowner's property nor its use is benefited by the proposed special service. A detailed analysis and use of the premises is included in the following. Faith Lutheran Church Hope Center tenants include the following non - profit special service organizations, as mission partners, along with the square footage of space and their described purpose: Name _S pace CXUJJJJJL I LLLWVOV heartland Community 840 Heartland Community Action Agency, on behalf of McLeod Action Agency, Inc. County receives and distributes funds to supplement emergency food and shelter programs in the area, such as fuel assistance, winterization, homeless grants and similar kinds of assistance. In an effort to fill gaps in services, the Hutchison Heartland representative often teams resources with the McLeod County Food Shelf, McLeod Alliance for Victims of Domestic Violence, the Salvation Army and many of the Hutchinson churches. 11 2 Name S ace Exem t Pu ose McLeod Alliance for 975 McLeod Alliance for Victims of Domestic Violence, Inc. Victims of Domestic (MAVDV) is a non - profit, grassroots organization that Violence, Inc. assists victims of domestic violence through support, advocacy, intervention, and resources for safety. MAVDV assists the community with domestic violence, education, training and prevention. Big Brothers Big Sisters of 165 Partners in Friendship of McLeod County is anon-profit, Greater Twin Cities community -based program designed as an intervention and (Formerly Partners in transition model for a target population of youth, ages 7 -18 Friendship) years of age. The program is designed to interact with troubled youth through volunteer adult mentors who serve as advocates and role models. To further enhance the program, a new working partnership is in progress to merge Partners in Friendship of McLeod county with another national federation, "Big Brothers Big Sisters of America" D (BBBS). Referrals to the Partners in Friendship program come from concerned parents, court systems, school, social service agencies and concerned citizens. Lighthouse Counseling 410 Lighthouse Counseling, Ltd. Is a privately run business that families is provides counseling to individuals and that Christian based. Clients' fees are either paid personally or through funds established through churches and other organizations, Faith Lutheran Church has a good working relationship with Lighthouse Counseling, both to refer clients and to provide funding through its Christian Counseling Fund. It is our vision, together, to add a proactive dimension of new fhily and marriage services to compliment the mix of agencies at the Hope Center and Hutchinson. Crow River Habitat for 800 Habitat for Humanity works in partnership with those in Humanity, Inc. need; building decent ponies in decent communities. Parents and children in partner families gain stability and self - respect through home ownership and are mentored throughout the process. It is a Christian organization with an ecumenical nature. its ultimate goal is to eliminate poverty housing and homelessness from the face of the earth. 11 2 The following resolution :vas adapted at a : egular Faith Lutheran Church Council- Meeting held August 19, 2003 which delegates to DuWaync Peterson the authority to act on behalf of the congregation. "Motion was made, seconded and carried to have DuWayne Peterson represent Faith Lutheran Church and I•lope Center on Downtown Development Issues." This request and objection, consisting of 4 pages is submitted August 22, 2003 on behalf of Faith Lutheran Church. i '�/ r ayne T. Jerson Faith Luther Church Member () Name Space Exem t Puroose Common Cup Ministry, Inc. 180 Common Cup is a new non - profit organization derived from No Rent the Hutchinson Ministerial, to pool resources of area churches into one "Common cup" to provide assistance for those who do not qualify for other assistance. Currently five Hutchinson congregations are working together, including Christ the King Lutheran, Oak Height Covenant, United Church of Christ, Riverside Assembly of God, St. Anastasia Catholic and Faith Lutheran Church. The Common Cup will provide a connection to area service agencies for those in need in the common goal of helping others. Common Area 1350 Hallway, conference Room, Entry, Rest Rooms, etc. Sub Total 4720 2200 The only commercial tenant in the building is Century 21. Century 21 Total 6920 Special service district potential service charge statement shows commercial square footage as 6920 with a proposed service charge per year of $ 1,314.80. A copy is attached. Faith Lutheran Based on the Minnesota Statute at 428A.01 Subd. 4 Benefit: Objection, Church hereby requests that this property not be subjected to a service charge except for the commercial space occupied by Century 21 which is 2200 square footage at $ .19 for a total of $ 418. We also want to note that future use of this property is expected to be church educational space and administrative office space. At any time there is no commercial use of the property, real estate taxes would cease to be assessed, likewise any special service fee would also stop. The following resolution :vas adapted at a : egular Faith Lutheran Church Council- Meeting held August 19, 2003 which delegates to DuWaync Peterson the authority to act on behalf of the congregation. "Motion was made, seconded and carried to have DuWayne Peterson represent Faith Lutheran Church and I•lope Center on Downtown Development Issues." This request and objection, consisting of 4 pages is submitted August 22, 2003 on behalf of Faith Lutheran Church. i '�/ r ayne T. Jerson Faith Luther Church Member () Howard Madsen / DuWayne Peterson Madsen Peterson Company 135 Third Avenue SE Hutchinson, MN 55350 (320)587 -2255 August 22, 2003 City Clerk / Lisa McClure, EDA Interim Director City of Hutchinson I 11 Hassan Street SE Hutchinson, MN 55350 Re: Property at 135 P Avenue SE City Parcel Identification Number: 0611629030990 County Parcel identification Number: 230502090 Property Address: 135 3rd Avenue SE The final report of the Future Vision Revitalization Master Plan for Downtown Hutchinson as prepared for the Hutchinson Downtown Association and the City of Hutchinson has been reviewed in depth to determine how our property would benefit from the proposed special service district service charge. Minnesota Statute 428A.01 Subd.4 Benefit; Objection states that: Subd.4. Benefit; objection. Before the ordinance is adopted or at the hearing at which it is to be adopted, any affected landowner may file a written objection with the city clerk asserting that the landowner's property should not be included in the district or should not be subjected to a service charge and objecting to : (1) the inclusion of the landowner's property in the district, for the reason that the property would not receive services that are not provided throughout the city to the same degree; (2) the fact that neither the landowner's property nor its use is benefited by the proposed special service. Our building is located at the far southeast area of the district, far removed from downtown activity. We have professional service tenants who do not have customers to sell, no walk in business such as retail business does, the clients are served by appointment, dealing with a professional with a one on one basis. Because there is no deemed benefit we request that this property be excluded from any assessment. This letter is submitted this 22 day of August, 2003 on behalf of Howard Madsen and DuWayne Peterson. Madsen Peterson Company 1 - uWayne T. eterson, Partner 2- V k�v E RESOLUTION NO. 12262 VARIANCE AND CONDITIONAL USE PERMIT REQUESTED BY ART BENJAMIN, 108 GROVE ST SW, FOR CONSTRUCTION OF ADDITION ONTO NONCONFORMING GARAGE BE IT RESOLVED BY THE CITY COUNCIL OF 'rHE CITY OF HUTCHINSON, MN: FINDINGS Arthur Benjamin, property owner, has applied for a variance and conditional use pemut to allow for a 30' X 23.7' addition onto an existing nonconforming garage located on the north property line and 1.7 feet from the westerly property line, which is right of way of Lynn Road. 1 e Conditional Use Permit is required because the addition will cause the garage to be 1149.5s q. R. The applicant states the unique circumstance of the lot is that the lot is between two streets in an older area of the City_ The hardship is stated as being there is prohibited parking on Lynn Road and the property owner believes Grove Street is not safe due to the volume of traffic. Legal Description. The North 74.00 feet of Lot 4, Block 10 ,South Half of llutckinson 1. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 2. The Council has determined that the proposed use is in harmony with the general purpose and intent of the "Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves the variance and conditional use permit based on the hardship the lot is located between two streets and approves the variance with the following conditions: 1. Water and sewer lines are located under the proposed addition. It may be necessary to locate the curb stop in the driveway apron. If the curb stop does need to be located in the driveway, the top of the curb stop must be sleeved when the new concrete is poured. if the sewer service line would be covered and if there were any issues with it, it would have to be replaced. Mr. Benjamin stated the sewer line does not trot in the area of the garage addition. 2. There is a boulevard tree located in the location of the new driveway. The tree must be moved to another location in the boulevard. Contact with the City Forester must be made to discuss the arrangements. 3. Removal or relocation of natural gas or electric service will be at owner's expense. 4. Garage height must not be more than 16'. 5. Home occupations are not allowed in an accessory building. 6. Building code requires fire walls in structures which are located closer than 5 feet from the property line. This requirement will be necessary for the existing and new structure on both the North and West property line walls. Adopted by the City Council this 23d day of September, 2003. ATTEST: Gary D. Plotz Marlin D. Torgerson City Administrator Mayor R(�) r L C MEMORANDUM Hutchinson City Center III Hataan $treet SE Ilutchin"n, MN 55350.2522 320- 587.5151/6ax 320.234-4240 DATE: September 17, 2003 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: VARIANCE AND CONDITIONAL USE PERMIT REQUESTED BY ART BENJAMIN, 108 GROVE STREET SW, TO REDUCE SIDE AND REAR SETBACK FOR GARAGE ADDITION WHICH WOULD CREATE A 1149 SQ. FT. GARAGE Pursuant to Sections 8.05 and 7.14c of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance and conditional use permit. HISTORY The applicant is requesting a Variance and Conditional Use Permit to allow for a 30'X 23.T addition onto an existing nonconforming garage located on the north property line and 1.7 feet from the westerly property line, which is right of way of Lynn Road. The Conditional Use Permit is required because the addition will cause the garage to be 1149.5 sq. R. The applicant states the unique circumstance of the lot is that the lot is between two streets in an older area of the City. The hardship is stated as being there is prohibited parking on Lynn Road and the property owner believes Grove Street is not safe due to the volume of traffic. FUDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on September 4, 2003. 3. At the public hearing held, no neighbors were present to object nor had staff received any written objections. 4. The hardship noted by staff is the unique circumstance of the lot being located between two streets. RECOMMENDATION The Planning Commission voted 6 ayes to I nay to recommend approval of the variance with the following conditions: 1. Water and sewer lines are located under the proposed addition. It may be necessary to locate the curb stop in the driveway apron. If the curb stop does need to be located in the driveway, the top of the curb stop must be sleeved when the new concrete is poured. If the sewer service line would be covered and if there were any issues with it, it would have to be replaced. Mr- Benjamin stated the sewer line does not run in the area of the garage addition. 2. There is a boulevard tree located in the location of the new driveway. The tree must be moved to another location in the boulevard. Contact with the City Forester must be made to discuss the arrangements. 3. Removal or relocation of natural gas or electric service will be at owner's expense. • 4. Garage height must not be more than 16'. Printed on recYdcd paper - q C6) . Finding of Fact Art Benjamin Garage — 108 Grove St Sw September 17, 2003 Page 2 5. Home occupations are not allowed in an accessory building. 6. Building code requires fire walls in structures which are located closer than 5 feet from the property line. This requirement will be necessary for the existing and new structure on both the North and West property line walls. ectfully su tted, Dean Kirchoff \Chairman Hutchinson Planning Commission CC: Art Benjamin, 108 Grove St Sw Atty. Ron McGraw, 102 Main St S Citizens Bank Building E • 4(6) CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jake Wegner, Jean Ward, John Rodeberg, P.E„ John Webster, John Olson, ,Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagyt.Julie Wischnack, AICP, and Bonnie Baumetz Date: August 28, 2003 — Meeting Date: September 16, 2003 Applicant: Art Benjamin, property owner VARIANCE AND CONDTIIONAL USE PEANUT Brief Description: The applicant is requesting a Variance and Conditional Use Permit to allow for a 30 ` X 237 addition onto an existing nonconforming garage located on the north property line and 1.7 feet from the westerly property line, which is right of way of Lynn Road. The Conditional Use Permit is required because the addition will cause the garage to be 1149.5 sq. ft. The applicant states the unique circumstance of the lot is that the lot is • between two streets in an older area of the City. The hardship is stated as being there is prohibited parking on Lynn Road and the property owner believes Grove Street is not safe due to the volume of traffic. GENERAL INFORMATION Existing Zoning: R2 (Low to medium density residential) Property Location: 108 Grove St. SW Lot Size: 74'X 164' Existing Land Ilse: Single Family Adjacent Land Use And Zoning: Single Family Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: Where was a variance and conditional use permit granted in 1990 for an addition to the existing non - conforming garage. Applicable . Regulations: Sections 8.05 and 7.14 c, Chapter 11, City of Hutchinson Zoning Ordinance 464 0 Variance Art Benjamin Planning Commission— September 16, 2002 Page 2 SPECIAL INFORMATION Transportation: Grove St. and Lynn Rd Parking: N/A Analysis and Recommendation: Planning Staff recommends approval of the request noting the hardship being the property is in a historic part of the community and the garage was constructed before the zoning ordinance was in effect. The unique circumstance of the lot is the location between to streets. Staff recommends the following conditions: I. It appears water and sewer lines are located under the proposed addition. It may be necessary to locate the curb stop in the driveway apron. If the curb stop does need to be located in the driveway, the top of the curb stop trust be sleeved when the new concrete is poured. Additionally, the sewer service line would be covered and if there were any issues with it, it would have to be replaced. 2. There is a boulevard tree located in the location of the new driveway. The tree must be moved to another location in the boulevard. Contact with the City Forester must be made to discuss the arrangements. 3. Removal or relocation of natural gas or electric service will be at owner's expense. 4. Garage height must not be more than 16'. 5. home occupations are not allowed in an accessory building. 6. Building code requires fire walls in structures which are located closer than 5 feet from the property line. This requirement will be necessary for the existing and new structure on both the North and West property line walls- Cc: Art Benjamin, 108 Grove St. SW Atty. Ron McGraw, 102 Main St S, Citizens Bank Bldg �C h� I, I� i3 rora..r sn.a a r�^�11 Exhtlnl G.m1. I• z z � SME}IHG CERTIFICATE OF SURVEY FOR ART BENJAMIN 3 DESCRIPTION The North 74.00 feet of Lot 4, Block 10, SOUTH HALF OF HUTCHINSON. �ti I I I PROPOSED O GARAGE t=mRy Hnuu a ADDITION O� 8 SJ r I IL � Sou. 1! m IM rbrin T..W teal of Lpt 4,' 111ca 10, SW[H H F a M HNI 1I aJ FFI,IMa Cw.pe 1 3 0 81 I � v -ZI: sum w. M 1M .. 81 IA I 501fiH F[.LF 6 lRROYISOR �t I 1 I 5 of i HIRCFQi9DlI A@I Joe ND. Cal F- I.,.I w U) IL 0 io zo as r tale in leer w 0 D..,.. Wa111M11V111M1 IWIIa 0 D.nm.s Imn mnm.nr s.t I R.r.b: c.rtllp that 1R1s S.rr.7, Planer R.P.rt I.. pr.Par.d b} n1. sr une.r A Urrcr L..d rl..l. a t amr rae u a4.ar l 7. e u eI} l rlwnare I vrnn .s.lG. Jr aidizr.d, D41.: 9-8 Aa3 w P -315 PG 9 spa• Vill t��W, too f �� ` ' - -_ 9; e t. ��Fm - t i' 2 � -,3R�• . �'� mod." Ut `' + AP NMa E g ° 3 - ..r f Ill t � � r _ }t ��—C:� :�{ € � i�� ay��i�li� �sr �^� ��t �, � i ��i 3,t.�,i��lY•��.,.� r AIM - r L Cl IRV MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Lt. Dave Erlandson, Interim Chief DATE: September 9, 2003 RE: Fitness Program I would like to request authorization to include as part of our department's fitness program the partial reimbursement of licensed officer's health club dues, both full and part time. The overview of this request would include the following: • Licensed Hutchinson police officer. • Membership at a Hutchinson health club. • Average attendance of at least three times per week. • Successfully complete twice a year the departments physical fitness test with a score of at least 25% above the minimum requirements. • Reimbursement would occur at the beginning of each calendar year coinciding with the sick leave incentive payments, usually during the month of January. This reimbursement would be for the previous year. • Reimbursement would be in the amount of $100.00. This amount is approximately somewhere between 1/4 to 115 the yearly cost of a health club membership. • The yearly cost to the city would be approximately $1,000 to $2,000. • The reimbursement program would not take effect until January 1, 2004 and the first payment would not occur until January 2005. I will be present at the council meeting to provide supporting information and answer any questions you might have. Thank you for your thoughtful consideration. /Ikg 2003 -01 -0003 q C(�) C 0 Hutchinson City_ Center 111 Hassan street SE Hutchiumnn, MN 55350 -2522 320. 587.6151 /Fax 320. 234.4240 TO: Mayor and City Council FRONT: John P. Rodeberg, Director of Engineering/Public Works RE: Resolution Establishing the Location For Traffic Control Devices DATE: 9/16/03 The following items were removed from the previously proposed Traffic Control Resolution for further review, based on concerns raised. Item 1: This includes establishing a "No Parking Zone" on South Grade Road from School Road SW to west of Lakewood Drive SW. • This is a major route that has had significant growth in the last ten years due to development in the area. It is currently posted at 55 mph. • The SW Bypass from South Grade Road to State Highway 7 will be constructed next year, also increasing traffic in this area. • Sight lines are extremely poor at the lop of the hill (near L&P Supply), resulting in several close calls between vehicles and pedestrians. This is an extremely significant area of concern. • The area with curb and gutter, near Lakewood Drive, is not constructed wide enough for parking, and is a major safety concern. Other vehicles parking on the shoulder in the area have been the focus of many calls to the City. Due to sight and clearance issues in the area, we believe that these concerns are valid. • This route has been upgraded to a County State Aid Highway, and will be increasingly used as development occurs. • John Brunkhorst, McLeod County Engineer, has specifically requested that this area be signed as noted in order to conform with State Aid standards and address his concerns. Item 2: This includes establishing a "No Parking Zone" from November to April, 2 a.m. to 6 a.m. on 5t1i Avenue SW and 5a' Avenue SE from State Highway 15 (Main Street) to the alley. Traffic congestion has increased in this area, creating traffic movement and sight problems when vehicles are parked near the highway. Conflicts with snow removal equipment can make the situation more of a concern. We are proposing this less restrictive time frame initially to see if this addresses the majority of the issues. If not, a complete parking ban may need to be considered. We recommend that the Council approve both of these proposed traffic control revisions. attachment cc: John Brunkhorst —McLeod County Engineer John Olson— Assistant Public Works Director Pnnled nn recycled paper - 1 (d) RESOLUTION NO. 12269 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, The Director of Engineering and the Police Chief agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locations where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices: "NO PARKING ", which shall be effective for the following locations: ANY TIME: On South Grade Road SW (County State Aid Highway No. 115) from Otter Lake (200 feet west of Lakewood Drive SW) to the intersection with School Road SW (County State Aid Highway No. 7) 1 NOV 1 TO APR 1; 2 AM to 6 AM: On 5th Avenue SW and SE from the intersection with Main Street (TH 15) to the alleys to the east and west. Adopted by the City Council this 23rd day of September, 2003. ATTEST: Gary D. Plotz City Administrator 0 Marlin Torgerson Mayor 1:1Publlc WorksUResolutlonslTRAFFIC1TmfCo43 9- 23 -03.doc qc() C 0 F--7 LJ R,.:r Hutchinson City Center 111 Haman Street SE Hutchinson, MN 55350 -2522 320.587.5151/Fax 320 - 234 -4240 .J A '�! U A .. T 1R TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Contract with ASCE for Peer Review DATE: 9/18/03 Attached is information related to completing a "Peer Review" by the American Association of Civil Engineers (ASCE). I have been considering this effort as an important tool in addressing the recent budget issues, layoffs, reorganization and expected retirements. I have been working with the Minnesota ASCE representative regarding this, and am excited about the potential benefits of an outside review. I have talked with City Administrator Plotz about this, and we have both focused on this effort as an important goal for Engineering/Public Works. Attached is information related to the how the process works. 1 will have a contract prepared for consideration at the Council meeting. The proposed fee (expected to be approximately $6,000) will come our of this year's professional services budget. We recommended approval of this contract. cc: Gary Plotz — City Administrator Printed on recycled piper q (e) X ... A, tniz _. Diawin on Seasoned L.I per,n V'i r,� 1 .; a, age heat to He p ,�ip^y yp ,�+ �-+�r t,, df 1,!"1 eL. EG.?s�. rl -iuf g y r� x L � d GAY � =C c T, Jceffl�h Q Ice:, A peer review not only helps you solve immediate issues 0001* of concern, but also helps put your department on solid footing: for the long term. For an agency to provide high quality engineering services consistently over time, it must be strong in areas other than technical capability. This is pa rticu I arly true in today's environ ni ent where shifting priorities and changes in organizational stnicture and staffing place extra demands on management. Realistic goals, efficient administration, quality assurance/quality control, public/user satisfuction, project control, supervision of field personnel, and an overall sense of dirprfion (ire critical to success. N 7 V The The, review begins with a brief private meeting with the engineer/director and the ASCII peer review team. The team coordinator discusses the peer review process, and leads a discussirin to better nderstand your goals and objectives for ie review. Review team members come prepared for this meeting by familiarizing themselves with standard documents provided in advance such as your mission statement, goals, organizational chart, policies, procedures, and technical standards. Since the programs goal is to improve the quality of work performed throughout your agency, it is irnportGnt to interview a cross section of all levels of agency personnel. These interviews help assess how well your (Agency's policies and procedures are understood and practiced by your staff. They also will provide insights into morale, job satisfaction,, and perception of personnel policies. When the review process is completed, the 1,!)eer review tearn will give as summary report of its analysis of the organization's strengths and weaknesses to the engineer/director, and key staff members as requested. This verbal report, qiv(.,-n by the peer review tear( at the exit interview, in be the final report. If you are in terested in also receivinq a written report, you will need to request it during the; early planning stages. The written report would be provided shortly alter 111he exit 4fti viuvv � I The ASCE Peer Review Program was developed to give public sector engineering and/or construction agencies opportunities to improve the management and quality of their engineering services and thus, better protect the public health and safety with which they are eflt!Mted, Peer FeVleW is U11 eXti(A step that can acid a measure of increased confidence and pride in your agency. , .1 n, The For. A Peer Revie • Peer reviews meet many objectives and can provide critical help in a wide range of circumstances. Some agencies schedule regular reviews every two to five yenr.-,- If cAny of the scenarios listed below sound familiar, it might be time for a peer review, • I've been transferred to head up a new office. I need to get up to speed quickly and assess priority issues. • Our scope of work has shifted. I need to assess if our current staff is allocated properly.. to evaluate if we have the right mix of staff in the right disciplines. • We've recently experienced staff reductions. I need to assess arqanizationcil needs, • We're setting up centers of expertise to retain organization- wide what we can no longer maintain in each office. We need to provide better integration and management over this broader range of staff who had limited interaction in the post. • We've recently eliminated several layers of management, How do I reward and retain top performers when I can't promote them? • As a now manager, I want to know what the office thinks of the direction of my leadership. I've been in my position for several years now. I think it's time for me to take stock of the progress I've made ari,d get a reality check on my lendership effectiveness. • Quality problems in a. sister agency recently led to a project failure, How do I ensure we won't have the carne problem? • From time to time I wonder if our practices are current with the state of practice. If they're not, how do we get up to speed? • I don't think our customers in government and those who oversee our budget understand the value we provide, We need help getting our message out. • 'We've had to move to increased out5ouicing. ITn concerned about maintaining our quality standards. I-low do we manage in this new environment? • We're due for o visit from the inspector general next year. A peer review would give us a heads up and opportunity to resolve issues before they become critical. • I feel good about the way our agency is running, but I'd like an objective assessmerit to help keep us ahead of the curve. C1 G AmerTcaw ¢ocbty pF Gtv7! Ehglnervs ASCE PEER REVIEW OF PUBLIC AGENCIES OFFICE SIZE / REVIEW EFFORT MATRIX Number of Employees 1 -10 11 -30 31 -75 76 -150 151 -300 301 -400 401 -600 a 600 Number of Reviewers 2 2 3 3 4 4 5 5 Number of Days 1 2 2 3 3 4 4 5 Review Note: Number of reviewers and length of review should be decided by Engineer/Director, Administrator, and Team Coordinator based on type of agency, breadth of practice, and details of management. FEESCHEDULE 2 1 Number 2 $6,000 of Days On -site by 3 Reviewers 4 5 NUMBER OR REVIEWERS 3 4 $6,750 $7,500 $8,500 $ 10,000 (Effective October 2000) For more information about the ASCE Peer Review Program contact: Tom Eggum, PE, je 1,10 a - ol.com 651- 224 -8127 or Melissa Prelewicz, PE, Manager of Professional Practice Reggie Smith, Senior Program Coordinator American Society of Civil Engineers 1801 Alexander Fell Drive Reston, VA 201914400 1- 800 -548 -2723 ext. 6341 or 6158 5 $12,000 ...... $15,000 q(?) Lessons Lrom Peer Review: Flaw to Ensure Your Agency's Best Performance over the Long Term Government agencies that provide engineering services at the federal, state, and local level may well be the unsung heroes of the public sector. According to a panel of seven expert peer reviewers trained by the American Society of Civil Engineers each with multiple peer reviews as their experience base, these agencies typically provide excellent engineering services — very often overcoming significant resource limitations. Despite the overall all high quality of engineering services provided, reviewer's report that there are a few practices that can make a world of difference in the agency's ability to continue to perform well over the long term. Consistent long -term performance goes beyond the expertise and effectiveness of the team in place. It requires the development and documentation of policies and procedures that assure consistency of process across the organization and into the future. It also requires effective communications and a feedback loop that makes sure the best ideas surface from all levels whether staff, customer, or user. And it requires a commitment to helping employees grow and expand their contributions to the organization. The following check list provides a self diagnostic tool based on the experience of the peer review panel that can help you tune up your organization to the maximize long -term performance. Most agencies that have had peer reviews and implemented many of these recommendations also found that they significantly improved current performance, enhanced employee morale and customer satisfaction, and smoothed the workflow process itself. Process Improvement Consistent performance organization -wide begins with having clear policies and procedures and documenting them so they can be applied throughout the organization. Counting on employees to pass procedures by word of mouth and remember them from year to year is unrealistic. It's also valuable to develop checklists to help employees follow procedures and ensure they don't overlook a key step in the process. Standardize and document procedures. Even many effective government agencies have not documented or developed standard procedures. Sometimes those they have aren't effective. Often the staff knows the basic system, but because it wasn't well defined each does something a little different. Developing a written procedure manual with documented quality control checkpoints makes a big difference. If you don't have documented procedures, you're relying on a couple of people to know what to do. If they leave, you have a big problem. The first step in the peer review process is for agencies pull together standard documentation. Many agencies have reported that this one step alone was worth the resources invested in the peer review process. Make sure you have policies and procedures worth following. Many agencies have policies and procedures on the books they don't follow. if you're one of those agencies, ask yourself why. I£ they're not practical or no longer pertinent, change them. Having procedures and policies that aren't followed affect the moral and makes it harder to get employees to comply with procedures in the future. a ��J . Communication and Feedback Communication is the lifeblood of an organization. It's how you learn from one another and organize to achieve effective results. Communications is not a one way street, however. Effective listening is a much a part of the process as talking. Good communications make all employees feel involved in the process and ensures good ideas aren't overlooked. The best organizations actively seek feedback from all levels — employees, customers and users. • Listen to Everyone. Management doesn't have a lock on good ideas. Government agencies typically have strong organizational structures. Communication flows well from the top down, but feedback up the ladder is often limited. Actively seek out suggestion from all levels of staff. Avoid the not invented here syndrome. Hold regular staff meetings to keep staff focused on a clear vision of where they're going, otherwise people will take their position as a routine job, rather than driving a common focus. They'll function in a cocoon — not part of the overall plan. • Learn from what you've done. Many agencies don't review completed projects. Croce a project is done, they don't go back to field personnel and meet with design personnel to discuss what went right and wrong. A follow -up review is a rich source of feedback for all project managers and helps them build in improvements in the future. • Strengthen communication between designer and constructor. Early communication between those responsible for designing the project and those responsible for implementing the design can help spot problems up front. It can even lead to a more effective construction process. All too often these two elements have little or not opportunity to collaborate to develop a better product. Build this feedback loop into your process. . • Get feedback from users. Make projects customer friendly. Most agencies don't place enough emphasis on user feedback. They don't systematically find out if the owner or user liked what they did. Many have adopted the attitude of we know what's best for you. I£ you build a library, ask the librarians what they liked and what they didn't. Agencies seemed more cognizant of constituent relations — indirect users and their supervisors. They do a good job in interacting with the legislative body that provides the funding, but feedback from users is key to developing better projects. Pull together teams _. including interagency teams and people from outside including a customer representative — to work on the project. Make a commitment to format projects so clients can easily use them. • Understand who is the customer and make sure they understand the value you provide. This sometimes gets fuzzy and confusing. Is it the public, other agencies, private sector clients (as in a regulatory review of private sector companies — or review of development of new road systems to be sure they fit into the larger master plan and standards)? These are the publics that need to understand the value of what you do. Be sure you know what the customer wants, do it, and then make sure they know you've done it. This is the classic definition of public relations (PR). If PR isn't in your work plan, make sure it gets there. Your agency's funding depends on how well you get your story out. And PR is not a one- person job. Upper management needs to inculcate it in all the staff. q (C . Even the best organizations have problems, but they actively seek them out and address them. One of the ways these companies assess their effectiveness is through a peer review_ They want to know if they're still doing well or if they've missed something. They feel responsible to the public and want to be sure they are doing the best they can to retain public confidence. They don't make the excuse that they don't have time. Everyone is busy, but they see the value of taking the pulse of the organization to see if they are where they think they are. It's an attitude like, I think 1 know where we are, but would you please check it out for me. They want to know if the people reporting to them are seeing it as it is. Most agencies that have a peer review find out they're a little better than they thought and find a few things to .focus on that will make them even better. Peer review also points out the strengths of an organization. You get positive reinforcement for those things you are doing well. This allows you to build on those strengths. What's Peer Review? The ASCE Peer Review process is designed to help all public sector engineering and construction agencies — from small and local autonomous agencies to branches of larger agencies — improve the management and quality of their engineering services. Peer Review is a structured process that helps you raise your level of technical practice by . examining your agency's mission, objectives, policies, resource allocation, and procedures and then investigating compliance with these policies and procedures to determine any shortcomings. The review can be customized to focus on critical challenges or opportunities your agency is facing. Peer Review does not analyze the technical competence of your agency or its individuals, however, that is left to you. The ASCE Peer Review program is designed to put you fully in control and ensure confidentiality in helping you strengthen your performance in organizational management, project management, emergency management procedures, technical practice, & procedures, human resource management, financial management, and public relations practices. To learn more about the ASCE Peer Review process or to get a copy of the ASCE Peer Review For Public Agencies Brochure please visit the ASCE web site at: h1T J /www.asce.or eta/ rof /alx eerv.html. You can also contact the Professional Practice Department of ASCE Headquarters, 1801 Alexander Bell Drive, Reston, VA 20191 -4400 or telephone John Segna osegna@asce.org) or Reggie Smith (rsmith @asee.org) at 800 -548 -2723. q cep C P L Hutchinson City Center 111 Hannan Street SF nutchiruwn, MN 55350 -2522 320�5875151/Fax 320. 234.4240 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Final Application for Aquatic Restoration Program Grant DATE: 9/18/03 Attached please find information related to the U.S. Army Corps of Engineers Aquatic Restoration . Program grant, and a cover letter /grant application form. We have been working with Barr Engineering and the Minnesota Department of Natural Resources on preparing and revising the preliminary report that will be submitted with the grant. We have now received and updated the report per review with the DNR and would like to officially make the application. As noted, we plan on working with US Representative Colin Peterson on this issue, and hope to be able to move ahead with this project in coordination with other work in the area (Highway 7 and Highway 15 road and bridge construction). We recommend approving the attached grant application. ce- Dolf Moon — Director of PRCE Rob (:ollen — DNR Regional Hydrologist 9 Printrd on rocyclyd papa - \.J September 18, 2003 St. Paul District Corps of Engineers 1905 1h Street East St. Paul, MN 55101 -1638 ATTN: Joe Yanta Dear Mr. Yanta, Hutchinson City Center 111 Hassan Street Sri Hutchinson, MN 55350.2522 320. 587- SIS1 /F-ax 320. 234.4240 This letter is to request the U.S. Army Corps of Engineers to conduct a study under Section 206 of the Water Resources Development Act of 1996 to determine the feasibility of an aquatic restoration project on the South Fork of the Crow River in Hutchinson, Minnesota. The Minnesota Department of Natural Resources (MnDNR) and the City of Hutchinson have been reviewing the potential for the removal of the Hutchinson Dam and replacement with a "natural' structure that addresses the safety, environmental, aesthetic and habitat problems with the existing structure. We would like to submit a joint application. • The City has completed the attached Feasibility Study in order to better define the project scope. The Study includes projected costs and drawings. We understand that, if it were found feasible and advisable to develop an aquatic ecosystem restoration project at the Hutchinson Dam on the South Fork of the Crow River that the City of Hutchinson and MnDNR would be required to provide the local cooperation and cost sharing prescribed by the Secretary of the Army. We have the following comments: The program requires a 35% non - Federal Sponsor match, and a joint application between the City and MnDNR would be allowed (see attached correspondence with the Corps). The City Council has approved making a joint application with the MnDNR. • As noted in the feasibility report, the estimated cost of the project is as follows (in 2002 $): Construction: $962,000 Contingency: $192,000 Design /Inspect/Test, /etc.: $144,000 TOTAL ESTIMATED COST: $1,298,000 (2002) Primed on recycled paper - 0 • 0 Assuming 5% inflation and work being done in 2004, this amount would be adjusted to $1,430,000 Assuming 65% of the cost is eligible for funding through this program, the City pays $300,000 and the DNR pays $200,000, funding would be as follows: City of Hutchinson: $300,000 US Army Corps of Eng.: $930,000 DNR: $200,000 Thank you for your consideration in this project. Sincerely, John P. Rodeberg, PE Director of Engineering/Public City of Hutchinson Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Robert Collett, PE Works Area Hydrologist Minnesota Department of Natural Resources Department of Waters 20596 Highway 7 West Hutchinson, MN 55350 cc: Colin Peterson - U.S Congress Gary Plotz - City Administrator Mayor and City Council Craig Regalia, Jim Sehl - MnDNR 9(�) Page 1 of 4 ARMY USACE Headquarters Mississippi Valley Division • , , , About Us History Doing Business With Us Press Room Lmpk I Home Offices Search Finder Questions /Con St. Paul District Navigation Oisasler Response Flood f)arnage Redurtlon Environment Regulatory Rer..rration Environment Projects & StudICS r, Ambrough Slough I abitat Project, Pool 10, Wisconsin » Awards n Big Paint Creek Restoration, Waukon, I owa » Blackhawk Park Backwater Restoration Project , Victory. Wisconsin » 0ussey Lake. Habitat Project, Guttenberg, Iowa » Capoli Slough Habitat Project, Pool 9, Wisconsin » Cold Springs t labibA Project, Crawford c:;ounty, W is. .» Conway Lake Habitat Project, Lansing, Iowa » EA for Modifications to the Lansing Highwav Bridge Dredged Material 6cneficial Use Site » Last Channel Habitat Project, I..a Crescent, Minn. /Wis. » Eau Galle Lake Habitat Restoration, Section 1135, Wisconsin » Endangered Species - Conservation of Native Mussels » Environmental Infrastructure Assistance - City of Garrison and Kathio township, Minnesota » I inger Lakes Habitat Project , W abasha. Minnesota » Grand Marais River Aquatic, Ecosystem Restoration » Guttenberg Waterfowl Ponds Habitat Project. Aquatic Ecosystem Restoration - Section 206 What the Corps Can Do Section 206 of the Water Resources Development Act of 1996 provides authority for the Corps of Engineers to undertake restoration projects in aquatic ecosystems such as rivers, lakes and wetlands. The Corps evaluates projects that benefit the environment through restoring, improving, or protecting aquatic habitat for plants, fish and wildlife. A project is accepted for construction after a detailed investigation shows it is technically feasible, environmentally acceptable, and provides cost effective environmental benefits. Each project must be complete within itself, not a part of a larger project. Costs for Section 206 projects are shared between the Federal Government (65 percent) and a non - Federal sponsor (35 percent) in accordance with the Water Resources Development Act of 1996. The maximum Federal expenditure per project is $5 million, which includes both planning and construction costs. Casts of lands, easements, and project operation and maintenance are non- Federal costs. Section 206 allows the non - Federal sponsor credit for certain work -in -kind, including design work, provision of materials, and construction activities. Work-in - kind must be accomplished by the non - Federal sponsor. It can be accomplished by the staff of the non - Federal sponsor or by a contract administered by the non - Federal sponsor. After a State or local agency requests a potential project, the Corps conducts a preliminary study to determine if there is a Federal interest in the problem. If the Corps headquarters office approves this effort, a feasibility study begins at Federal expense. The feasibility study is conducted to define the problem, identify potential solutions, analyze the costs, benefits, and environmental impacts of the alternatives and select a plan. In addition to the study, a draft Project Cooperation Agreement (PCA) is drawn up by which the Federal Government and the sponsor agree to share project costs. No more than 2 years should pass between the start of the study and the time the project is ready for construction. Projects with an estimated Federal cost of $300,000 or less may be expedited, allowing for a project to be completed in 18 months or less. Local Responsibilities A non - Federal sponsor provides 35 percent of the costs for a Section 206 project. Sponsors must be public agencies with the legal and financial capability to fulfill the requirements of cast sharing and local cooperation. The sponsor generally must agree to the following: • Provide all lands, easements, rights -of -way, relocations, and dredged material disposal areas. Provide any additional cash contributions needed to make the sponsor's share of the cost 35 percent. Hold and save the United States free from damages due to the construction and maintenance of the Droiect. except darnaaes due _ 'rint:tifl:: ^^ c)upy Programs » Aquatic Lcosystem Restoration - Scclid » Continuing Authoriti Program » Environmental Infrastructure Assist Program: Northeast Minnesota » Environmental Infrastructure Assist Northern Wisconsin » Forest Management Program » Habitat Restoration Section 1135 » Mississippi River Environmental Management Progrr Minn/W is /Iowa » Operations and Maintenance (O & N Program » Planning Assistance Fedr..rally Recogni7( Indian Tribes Pmgrc Section 22 n Planning Assistance States Program - Minnesota - Section » Planning Assistance States Program - Nr Dakota - Section 22 » Planning Assistance States Program - Wisconsin - Section » Sign standards Prof MCX » Support for Others » Upper Mississippi R Water Level Manag, Program Other » Mississippi River Environmental Paul http : / /www.lnvp.usace.arrriy.mill environment lcicfatilt.asl)?pagcid -113 9/18/ 3 Page 2 of 4 Iowa to the fault or negligence of the United States or its contractors. News Releases » Harpers Slough Habitat • Provide all access routes and relocations of utilities necessary for » 15- SEP -03 Project, Pool 9, Iowa project construction and for operation and maintenance. • Comply with the provisions of pertinent Federal acts in carrying out Fall webworms are bE Red Oak Island • Hay Creek Aquatic the specified non - Federal responsibilities of the project. Ecosystem Restoration - Contribute in cash the local share of project planning and » 05- SEP -03 Roseau County, Minnesota • construction cost. Corps of Engineers b. • Indian Slough Habitat a Maintain and operate the non - Federal works after completion in next step to save endangered Higgins', Project, Buffalo County, accordance with regulations prescribed by the Secretary of the mussel Wis. Army. n 02- SEP -03 • Island 42 Habitat Project, Corps of Engineers al Wabasha County, Minn. How to Request a Study Wisconsin DNR start • Lake Onalaska Habitat An investigation under Section 206 may be initiated after receipt of a construction of fish -frl Project, La Crosse, formal request from the prospective sponsoring agency. An example of project in Spring Valle Wisconsin an acceptable resolution follows. Wis. • Lake Winneshiek Habitat Dear Sir: » 18- AUG -03 Project, Fenyville, Wis. Interested in a career » Lansing Big Lake Habitat This letter is to request the U.S. Army Corps of Engineers to conduct a the Corps of Engineer Project, Lansing, Iowa study under Section 206 of the Water Resources Development Act of » Long Lake Habitat 1996 to determine the feasibility of an aquatic ecosystem restoration Project, Trampealeau. project at (location). Wisconsin » Long Meadow Lake (Briefly describe the nature of the aquatic ecosystem restoration and any Habitat Project, issues that might affect the acceptability of any recommended solutions, Bloomington, Minn. from the perspective of local government and /or the public.) • Lower St. Anthony Falls Rapids Restoration. It is understood that, If it were found feasible and advisable to develop an Mississippi River, aquatic ecosystem restoration project at (location), the (non - Federal Minneapolis, Minn. sponsor) would be required to provide the local cooperation and cost • Marsh Lake Dam, Lac sharing prescribed by the Secretary of the Army. Qui Parle Flood Control Project. MN Sincerely, (name and title of the public official authorized to request the • Minnehaha Creek study) Watershed Study For more information » Minnesota River Basin Tom Tom Crump Reconnaissance Study, 290 -5284 Minnesota thomas.I,trrumg@LL5ace.army MILI » Mississippi River Bank Stabilization Habitat Related Projects and Studies: Project, Minn/Wis /Iowa • brand Margie River Aquatic EcosyS m Restof tiion » Mississippi River: Lock & CLQ Aquatic Ecosystem Resto[atLQn Roseau County Dam 3 Navigation Safety and Embankments Minnesota • Nprth Ottawa ImpourLtlment Project rant County. Minn. Reevaluation • Red River Fis. w s Habitat Project, Fargo North Dam » Mud Lake Water • Red.RZiver Fishw9 HabitaLPLo ject._Fargo South-Dam Management • Trout_ Lalke and Can step PIt Flood Contr to Pro1eGt, t sca CountY_ » North Ottawa Mip!!- Impoundment Project, Grant County, Minn. » Peterson Lake Habitat Project, W abasha, Point of contact for this page: Minnesota Tom Crump thomas.l.crump my 02.us ca e.army.mil n Polander Lake Habitat 651- 290 -5284 651- 290 -5258 (fax) Project, Winona, Minnesota » Pool 8 Islands Phase I Habitat Project , Wisconsin D Pool 8 Islands Phase II Habitat Project, Stoddard, Wis, » Pool 8 Islands Phase III http: / /www.mvp,usace. army. mil /enviroaTnent/default.asp ?pageid =113 q/1 /�? \ • 0 0 R55APPYRV I ICITY OF HUTCHINSON Number AP Pa ment Register with Voids Check Dat 9/12/2003 - Type Check # Vendor Name Amount PK 118744 " 117539 STEVE'S PALLET SERVICE 1961 VDate PK 118745 118912 SUMMIT BREWING CO 40 PK 118746 105258 WILKENS INDUSTRIES 9000 11001 Account —Ni N 11001 IMMEDIATE PAYS Void Amou 1] E R55APPYRV TCHINSON B Check Number Re ister with Voids "Payment 9/16/2003 - Ck Date T e Check # ame Amount 9/16/2003 PK 118747 ' 118997 AHL, TRACY E. 6956.00 9/16/2003 PK 118748 93 BRIEST, JERRY 450.00 9/16/2003 PK 118749 102961 HRA 550.00 9/16/2003 PK 118750 101869 HUTCHINSON, CITY OF 584.00 9/16/2003 PK 11187511 1 101869 HUTCHINSON, CITY OF 124.00 9116/2003 PK 11187521 103099 HUTCHINSON, CITY OF 60.14 9/16/2003 PK 118753 101942 MDRA 80.00 9/16/2003 PK 1187541 1 101942 MDRA 20.00 9/16/2003 PK 118755 102724 MINNESOTA CRIME PREVENTION ASS 75.00 9/16/2003 PK f 118756 102477 MINNESOTA FALL MAINTENANCE EXP 200.00 9/16/2003 PK 1-187571 102569 MINNESOTA MUTUAL LIFE 957.27 9/16/2003 PK 11187581 102052 QUALITY WINE & SPIRITS CO. 2220.48 9/16/2003 PK 118759 102642 W. D. COOLING CLINIC 1457.57 13744.46 Account # 13744.46 IMMEDIATE DAYS Void Amou 0 0 Ob PAYROLL ACCOUNT - Payroll of September 19, 2003 Period Ending: September 13. 2003 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER • TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $17,771.23 9995.2034 WITH. TAX Employee Contnbution - Federal Tax ACCOUNT $9,458.32 9995.2040 Employee Contribution - Soc. Security $2,771.90 9995.2242 Employee Contribution - Medicare $30,001.45 Sub -Total - Employee Contribution $9,458.32 $12,230.22 • $42,231.67 $8,286.48 $10,482.87 $12,564.05 $23,046.92 $15.86 $31.72 $23,078.64 9995.2240 9995.2242 Sub -Total - Employer Contribution Grand Total - Withholding Tax Account Employer Contribution - Social Security Employer Contribution - Medicare 9995.2035 MN DEPT Or REVENUE 102615 9995.2241 PERA Employee Contribution - Pension Plan 102615 9995.2241 Employer Contribution - Pension Plan Sub -Total - PERA 102615 9995.2243 PERA -DCP Employee Contribution - Pension Plan 102615 9995.2241 Employer Contribution - Pension Plan Sub - Total - DCP GRAND TOTAL - PERA Finance Director Approval ELECTRONIC FUNDS TRANSFERS 9/23/03 WATER/SEWER MN DEPT OF REVENUE -USE TAX GENERAL MN DEPT OF REVENUE -SALES TAX H.A.T.S MN DEPT OF REVENUE -FUEL TAX LIQUOR MN DEPT OF REVENUE -AUG SALES TAX 8,937.00 820.00 1,011.20 33,007.00 i • C� J L� • R55APPYRV CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Dat 9/23/2003 - Ck Date Type Check # Vendor Name Amount 9/23/2003 PK 118760 " 101915 A.H. HERMEL COMPANY 38.63 9/23/2003 PK 118761 102126 ACE HARDWARE 202.80 9/23/2003 PK 118762 119073 ADAMS, KRISTI 353.30 9/23/2003 PK 118763 101827 AG SYSTEMS 149.42 9123/2003 PK 118764 119051 ALLEN, RYAN 15.00 9/23/2003 PK 118765 102785 ANOKA TECHNICAL COLLEGE 375.00 9/23/2003 PK 118766 111041 ARROW TERMINAL LLC 98.46 9/23/2003 PK 118767 119069 ARTIBEE, LYNN 15.00 9/23/2003 PK 118768 102480 B. W. WELDING 69.76 9/23/2003 PK 118769 119054 BARTHOLOMEW, JUSTIN 15.00 9/23/2003 PK 118770 101925 BECKER ARENA PRODUCTS 644.33 9/23/2003 PK 118771 102255 BERKLEY RISK SERVICES 800.00 9/23/2003 PK 118772 119049 BONNIWELL, MARGO 20.00 9/23/2003 PK 118773 101987 BRANDON TIRE CO 477.44 9/2312003 PK 118774 114014 BRATZ, KRYSTAL 140.00 9/2312003 PK 1 118775 1 104863 BROLL, DAVID 60.00 9/2312003 PK 118776 1 1024561C & L DISTRIBUTING 41591.20 9/23/2003 PK 118777 1 11 6419 CBT WEAR PARTS INC 2156.63 9/23/2003 PK 118778 103014 CDI OFFICE PRODUCTS LTD 79.79 9/23/2003 PK 118779 104391 CENTRAL HYDRAULICS 795.62 9/23/2003 PK 118780 102143 CENTRAL LANDSCAPE SUPPLY 43.00 9/23/2003 PK 118781 117879 CORNWELL TOOLS 70.45 9/2312003 PK 118782 102892 CROW RIVER ARTS 667.00 9/23/2003 PK 118783 102050 CROW RIVER AUTO 300.14 9/23/2003 PK 118784 119052 CRUSER, PRESTON 15.00 9/23/2003 PK 118785 1 103815 CRYSTEEL TRUCK EQUIP 937.20 9/23/2003 PK 118786 1 1043771 CUSTOM PRODUCTS & SERVICES 4978.88 9/23/2003 PK 118787 119056 DALLAS CHILDREN'S ADVOCACY CTR 710.00 9/23/2003 PK 118788 102488 DAY DISTRIBUTING 6058.35 9/23/2003 PK 118789 119071 DESHPANDE, PRACHEE 15.00 9/23/2003 PK 118790 104084 DONOHUE & ASSOC 1132.22 9/23/2003 PK 118791 102275 DPC INDUSTRIES INC 1224.72 9/23/2003 PK 118792 102647 DYNA SYSTEMS 380.10 9/23/2003 PK 116793 102324 EARL F. ANDERSEN, INC 224.66 9/23/2003 PK 118794 119059 EBENT, MERILEE 200.00 9/23/2003 PK 118795 1 102726 ECOLAS PEST ELIM 43.67 9/23/2003 PK 118796 102356 ELECTRO WATCHMAN 680.54 9123/2003 PK 118797 109225 ELLIOTT, TIM 20.00 9/23/2003 PK 118798 119072 EMME, BEV 15.00 9/23/2003 PK 118799 117233 ENVIRONMENTAL TOXICITY CONTROL 1150.00 9/23/2003 PK 118800 102689 ERLANDSON, DAVID 35.00 9/23/2003 PK 118801 104137 FASTENAL COMPANY 105.56 9/23/2003 PK 1 118802 102700 G.A.THOMPSON CO. 528.02 9/23/2003 PK 118803 101945 GALL'S INC 299.11 9/23/2003 PK 118804 103340 GEB ELECTRICAL ING 94.98 9/23/2003 PK 118805 103029 GLENCOE ENTERPRISE 120.00 9/23/2003 PK 118806 102525 GOPHER STATE ONE -CALL INC 189.10 9/23/2003 PK 118807 11 1833 GORACKE, ANITA 30.00 J 11 L.1 9/23/2003 PK 118808 102087 GRAINGER PARTS OPERATIONS 120.87 9/23/2003 PK 118809 101874 GRIGGS & COOPER & CO 18723.48 9/23/2003 PK 118810 102528 HAGER JEWELRY INC. 89.67 9/23/2003 PK 118811 102813 HAMMOND, MICHELLE 7.75 9/23/2003 PK 118812 102451 HANSEN DIST OF SLEEPY EYE 2968.60 9/23/2003 PK 118813 102089 HANSEN GRAVEL 861.28 9/23/2003 PK 118814 118818 HARRELL'S 950.00 9/23/2003 PK 118815 109799 HARRIS COMPANIES 1252.50 9/23/2003 PK 118816 103763 HAUGLAND, JOHN 20.00 9/23/2003 PK 118817 103059 HEMMAH, LLOYD 160.00 9/23/2003 PK 118818 102701 HENRY & ASSOCIATES 393.39 9/23/2003 PK 118819 102531 HENRYS FOODS INC 1016.56 9/23/2003 PK 118820 102518 HILLYARD FLOOR CARE / HUTCHINSON 186.47 9/23/2003 PK 118821 119055 HIMLE, GLORIA 15.00 9/23/2003 PK 118822 105080 HIRSHFIELD'S DECORATING CENTER 346.33 9/23/2003 PK 118823 119048 HOERNEMANN, MICHELLE 200.00 9/23/2003 PK 118824 103218 HOLIDAY INN - EXPRESS 193.83 9/23/2003 PK 118825 102544 HUTCH CAFE 31.50 9/23/2003 PK 118826 102319 HUTCHINSON AREA HEALTH CARE 1666.55 9/23/2003 PK 118827 105329 HUTCHINSON BUMPER TO BUMPER 315.08 9/23/2003 PK 118828 102530 HUTCHINSON CO -OP 9538.53 9/23/2003 PK 1 118829 115652 HUTCHINSON EVENT CENTER 80.00 9/23/2003 PK 118830 102541 HUTCHINSON TELEPHONE CO 1457.26 9/23/2003 PK 118831 102542 HUTCHINSON UTILITIES 495.00 9/2312003 PK 118832 102543 HUTCHINSON WHOLESALE 259.34 9/23/2003 PK 118833 101869 HUTCHINSON, CITY OF 590.50 9/23/2003 PK 118834 101869 HUTCHINSON, CITY OF 113.50 9/23/2003 PK 118835 102038 HUTCHINSON, CITY OF 0.50 9/23/2003 PK 118836 102072 HUTCHINSON, CITY OF 26401.00 9/23/2003 PK 118837 103099 HUTCHINSON, CITY OF 2061.13 9/23/2003 PK 118838 103246 HUTCHINSON, CITY OF 11369.05 9/23/2003 PK 118839 117136 HUTCHINSON, CITY OF 25.72 9/23/2003 PK 118840 103079 ICE SKATING INSTITUTE OF AMERI 295.00 9/23/2003 PK 118841 103520 INTERSTATE BATTERIES 73.43 9/23/2003 PK 118842 111836 JACOBSEN, SEPTEMBER 28.57 9/23/2003 PK 118843 119068 JANICKE, GLORIA 9.00 9/23/2003 PK 118844 115855 JEFF MEEHAN SALES INC. 4562.37 9123/2003 PK 118845 102208 JEFF'S ELECTRIC 120.00 9/2312003 PK 118846 101938 JOHNSON BROTHERS LIQUOR CO. 12307.18 9/23/2003 PK 118847 102346 JOHNSON, LEONARD G. 812.76 9/23/2003 PK 118848 102555 JUUL CONTRACTING CO 3087.00 9/23/2003 PK 118849 102555 JUUL CONTRACTING CO 12000.00 9/23/2003 PK 118850 1190471 KAMRATH, KEITH & CARY GLIEDEN 270.00 9/23/2003 PK 118851 119046 KARL TRUCKING 1445.00 9/23/2003 PK 1 118852 119058 KETCHUM, KATHY 20.00 9/23/2003 PK 118853 105521 KINNEY & LANGE 533.88 9/23/2003 PK 118854 119044 KLIER'S NURSERY 22.63 9/23/2003 PK 118855 103114 KLOSS, TOM 23.89 9/23/2003 PK 118856 119050 KOSKI, KIM 45,00 9/23/2003 PK 118857 102561 L & P SUPPLY CO 252.25 9/23/2003 PK 118858 101946 LAB SAFETY SUPPLY INC 163.85 9/23/2003 PK r 118859 101974 LENNEMAN BEVERAGE DIST. INC 2074.15 is r1 L� L i 9/23/2003 PK 118860 101984 LOCHER BROTHERS INC 25155.60 9/23/2003 PK 118861 102093 MANKATO MACK SALES 574,95 9/23/2003 PK 118862 105140 MARSHALL CONCRETE PRODUCTS 1135,03 9/23/2003 PK 118863 119066 MAXWELL'S INDUSTRIAL SUPPLY 148.94 9/23/2003 PK 118864 102573 MCLEOD COOP POWER 4910,73 9/23/2003 PK 118865 103046 MCLEOD COUNTY RECORDER 20.00 9/23/2003 PK 118866 103046 MCLEOD COUNTY RECORDER 10,00 9/23/2003 PK 118867 103046 MCLEOD COUNTY RECORDER 60.00 9/23/2003 PK 118868 103046 MCLEOD COUNTY RECORDER 240,00 9/23/2003 PK 118869 103046 MCLEOD COUNTY RECORDER 20.00 9/23/2003 PK 118870 103046 MCLEOD COUNTY RECORDER 20.00 9/23/2003 PK 118871 102787 MCLEOD COUNTY TREASURER 741.48 9/23/2003 PK 118872 102787 MCLEOD COUNTY TREASURER 5678.23 9/23/2003 PK 118873 102787 MCLEOD COUNTY TREASURER 345.00 9/23/2003 PK 118874 102787 MCLFOD COUNTY TREASURER 746,00 9/23/2003 PK 118875 102787 MCLEOD COUNTY TREASURER 143.00 9/23/2003 PK 118876 102787 MCLEOD COUNTY TREASURER 953.00 9/23/2003 PK 118877 118072 MCLEOD COUNTY TREASURER 640,00 9/23/2003 PK 118878 116868 MDT 450,00 9/23/2003 PK 118879 112400 MENARDS - HUTCHINSON 126.25 9/23/2003 PK 118880 102131 METRO ATHLETIC SUPPLY 172.21 9/23/2003 PK 118881 103231 METRO SALES 115.82 9/2312003 PK 118882 109387 MIDWEST PLAYSCAPES INC. 41.35 9/23/2003 PK 118883 102425 MIDWEST WIRELESS COMM. 1374.45 9/23/2003 PK 118884 1 104957 MIKE CHAVES TRUCKING 5479,10 9/23/2003 PK 118885 102332 MINNESOTA ASSOC OF CEMETERIES 260.00 9/23/2003 PK 118886 102668 MINNESOTA CHAPTER IAAI 25.00 9/23/2003 PK 118887 101992 MINNESOTA DEPT OF HEALTH 5638,50 9/23/2003 PK 118888 102582 MINNESOTA ELEVATOR INC 86,94 9/23/2003 PK 118889 102705 MINNESOTA ICE ARENA MANAGERS A 125,00 9/23/2003 PK 118890 105157 MINNESOTA SHREDDING 109,90 9/23/2003 PK 118891 102570 MINNESOTA SPORTS FEDERATION 112.00 9/23/2003 PK 118892 102583 MINNESOTA VALLEY TESTING LAB 855.75 9/23/2003 PK 118893 102919 MMBA 76.23 9/23/2003 PK 118894 102841 MRPA 600.00 9/23/2003 PK 118895 104988 NAGEL, JOSEPH 100,00 9/23/2003 PK 118896 119057 NEUBARTH, KARA 20.00 9/23/2003 PK 118897 102180 NORTHERN SAFETY TECHNOLOGY 144.52 9/23/2003 PK 118898 102591 NORTHERN STATES SUPPLY INC 11.19 9/23/2003 PK 118899 112503 NORTHLAND PALLET INC 1778.40 9/23/2003 PK 118900 104609 NOUWEN, INEZ 15.00 9/23/2003 PK 118901 103756 NYGAARD ENTERPRISES, INC 984.00 9/23/2003 PK 118902 102490 OFFICEMAX CREDIT PLAN 489,71 9/23/2003 PK 118903 110174 1 ONDEO NALCO CO 6025.26 9/23/2003 PK 118904 1021871 PAUSTIS & SONS WINE CO 451.00 9/23/2003 PK 118905 101932 PELLINEN LAND SURVEYING 2790.00 9/23/2003 PK 118906 101853 PHILLIPS WINE & SPIRITS 7359.66 9/23/2003 PK 118907 102373 PINNACLE DISTRIBUTING 599,08 9/23/2003 PK 118908 102656 PIONEER 996.84 9/23/2003 PK 118909 102167 PITNEY BOWES 126.00 9/23/2003 PK 118910 102597 PITNEY BOWES INC 6.34 9/23/2003 PK 118911 102420 PLB REPAIR & WELDING 1 1275,28 E 11 11 9123/2003 PK 118912 102593 PLOTZ, GARY D. 19.80 9/23/2003 PK 118913 102445 POSTMASTER 540.00 9/23/2003 PK 118914 119045 PRAIRIELAND SOLID WASTE MGMT 1058.40 9/23/2003 PK 118915 102493 PREMIER TECH PACKAGING 9202.61 9/23/2003 PK 118916 104378 PRIMROSE OIL CO 930.98 9/23/2003 PK 118917 102157 PRINCE OF PEACE SENIOR APT. IN 400.00 9/23/2003 PK 118918 103395 PRIOR, CINDY 15.00 9/23/2003 PK 118919 102598 QUADE ELECTRIC 16.93 9/23/2003 PK 118920 102212 QUALITY FLOW SYSTEMS 547.01 9/23/2003 PK 118921 102052 QUALITY WINE & SPIRITS CO. 6247.92 9/23/2003 PK 118922 102644 QUAM CONSTRUCTION 59339.26 9/23/2003 PK 118923 102205 R.J.L. TRANSFER 161.03 9/23/2003 PK 118924 102424 RADIO SHACK 53.24 9/23/2003 PK 118925 102384 RDO EQUIPMENT 681.43 9/23/2003 PK 118926 101899 REDMAN, RANDY 125.66 9/23/2003 PK 118927 102395 REINER IRRIGATION & SEPTIC 219.16 9/23/2003 PK 118928 119070 RETTIG, KARI 13.00 9/23/2003 PK 118929 104458 RISC 74.00 9/23/2003 PK 118930 104149 RIVER VALLEY TRUCK CENTERS 173.06 9/23/2003 PK 118931 102712 RYAN, SCOTT 80.00 9/23/2003 PK 118932 113707 SAMPSON SOD FARMS 5850.00 9/23/2003 PK 118933 102436 SARA LEE COFFEE & TEA 262.71 9/23/2003 PK 118934 102606 SCHMELING OIL CO 11.00 9/23/2003 PK 118935 119053 SCHMIDT, JENNIFER 15.00 9/23/2003 PK 118936 1 101940 SCHNOBRICH, MARK 115.00 9123/2003 PK 118937 117395 SCHWAGEL DIST INC 829.97 9/23/2003 PK 118938 109801 SCOTT'S WINDOWS 42.60 9/23/2003 PK 118939 102749 SENIOR CENTER ADVISORY BOARD 1332.00 9/23/2003 PK 118940 102637 SEVEN WEST WASH & DRY 324.78 9/23/2003 PK 118941 104287 SHERATON INN 223.74 9/23/2003 PK 118942 102609 SHOPKO 82.68 9/23/2003 PK 118943 1 102610 SIMONSON LUMBER CO 127.44 9/23/2003 PK 118944 1 101909 SNAP -ON INDUSTRIAL 86.66 9/23/2003 PK 1 118945 1022041 SOIL CONTROL LAB 135.00 9/2312003 PK 118946 105064 SPRUCE RIDGE LANDFILL 9921.37 9/23/2003 PK 116947 1 1027471ST. JOSEPH'S EQUIPMENT INC 76.68 9/23/2003 PK 118948 1 1026121 STANDARD PRINTING 165.08 9/23/2003 PK 118949 1 102584 STAR TRIBUNE 893.70 9/23/2003 PK 118950 110990 STARKE, MELISSA 20.00 9/23/2003 PK 118951 118862 STRATEGIC EQUIPMENT 97.97 9/23/2003 PK 118952 119043 THORNTON LABORATORIES, INC 735.50 9/23/2003 PK 118953 102811 THUNDERBIRD HOTEL 403.80 9/23/2003 PK 118954 119074 TRIMAX MOWING SYSTEMS INC 882.10 9/23/2003 PK 118955 102619 TWO WAY COMM INC 66.12 9/23/2003 PK 118956 118655 UNITED PACKAGING & DESIGN 6066.00 9/23/2003 PK 118957 101857 VIKING OFFICE PRODUCTS 364.97 9/23/2003 PK 118958 102630 VIKING SIGNS 350.00 9/23/2003 PK 118959 102631 VWR SCIENTIFIC INC 436.96 9/23/2003 PK 118960 105122 WASTE MANAGEMENT 2173.49 9/23/2003 PK 118961 102165 WELCOME NEIGHBOR 60.00 9/23/2003 PK 118962 103870 WEST GROUP 77.60 9/23/2003 PK 118963 108671 WHALEN, KATHY 20.00 J Cl C-] 0 9/23/2003 PK 118964 118486 WILSON DEVELOPMENT SERVICES 1519.98 9/23/2003 PK 118965 102452 WINE MERCHANTS ING 206.00 9/23/2003 PK 118966 101963 WITTE SANITATION 155.40 9/23/2003 PK 118967 101884 W ITTE SOD 120.00 9/23/2003 PK 118968 119067 YATES, JACK 250.00 9/23/2003 PK 118969 103849 YORK INTERNATIONAL CORP 112.85 9/23/2003 PK 118970 101876 AETNA VARIABLE LIFE ASS. CO. 855.00 9/23/2003 PK 118971 101919 AMERICAN FAMILY INS CO. 137.10 9/23/2003 PK 118972 101875 GREAT WEST LIFE INS. CO. 300.00 9/23/2003 PK 118973 101872 H.R.L.A.P.R. 245.08 9/23/2003 PK 118974 102633 HUTCHINSON, CITY OF 5239.69 9/23/2003 PK 118975 102635 HUTCHINSON, CITY OF 529.03 9/23/2003 PK 118976 101873 ICMA RETIREMENT TRUST 3747.23 9/23/2003 PK 118977 102449 MINNESOTA CHILD SUPPORT PAYMEN 913.23 9/23/2003 PK 118978 1018771 PRUDENTIAL 75.00 9/23/20p3 PK 118979 102096 PRUDENTIAL MUTUAL FUNDS 30.00 395368.17 Account N1 # 395368.17 0 0