cp10-14-2003 c~,.
AGENDA
RF,GUI.AR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 14, 2003
I. CALL TO ORDER - 5:30 P.M.
2. INVOCATION -Rev. Ton Lindekugel, Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 23, 2003
(b) BID OPENING MINUTES FROM OCTOBER 3, 2003
Action -Motion to approve as prescntcd
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PIONEERLAND LIBRARY BOARD EXPENDITURE REPORT FOA JULY AND AUGUST
2003
2. PIONEERLAND LIBRARY BOARD MINUTES FROM AUGUST 28, 2003
3. BUILDING DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2003
4. FIRE DEPARTMENT MONTHLY REPORT FOA SEPTEMBER 2003
5. HUTCHINSON AIItPORT COMMISSION MINUTES FROM .NLY 29, 2003
6. CITY OF HUTCHINSON INVESTMENT REPORT FOR AUGUST 2003
7. CITY OF HUTCHINSON FINANCIAL REPORT FOR GENERAL FUND AND
WATER/WASTEWATER FUND FROM AUGUST 2003
8. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR AUGUST 2003
9. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR AUGUST 2003
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 03-356 - AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP
OF THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM Rl TO R3
ROLLING MEAC7OWS EAST (SECOND READING ANU ADOPTION)
2. DRDINANCE N0.03-357 - AN ORDINANCE AMENDING SECTION 8.11 OF THE
HUTCHTNSON CITY CODE TO ADD LANGUAGE ALLOWING FOR RESJDENTIAL
PROPERTlE5 IN THE C3 DISTRICT (SECOND READING AND ADOPTION)
CITY COUNCIL AGENDA -OCTOBER 14, 2003
. 3. RESOLUTION NO. 12270 - A RESOLUTION REVISING RESOLUTION NO. 11945
GNING APPROVAL OF A CONDITIONAL USE PERMTI' AMENDING TH)~ PLANNED
DEVELOPMENT DISTRICT #02-DU AND A PRELIMINARY PLAT TO BE KNOWN AS
COLORADO RIDGE, A REPEAT OF HELLAND' S SEVENTH ADDITION
4. RESOLUTION NO. 12273 - A RESOLUTION RELEASING PLEDGED SECURITIES
FROM WELLS FARGO
5. RESOLUTION ND. 12274 - A RESOLUTION FOR PURCHASE
(c) CONSIDERATION FOR APPROVAL OF AIRPORT AGRICULTURAL PROPERTY FARM
LEASE
(d) CONSIDERATION FOR APPROVAL OF RE-APPOINTING CRAIG LENZ TO HUTCHINSON
UTILITIES COMMISSION TO 2008
(e) CONSIDERATION FOR APPROVAL OF RE-APPOINTING DAVE SKAAR TO THE
AIRPORT COMMISSION TO 2006
(f) LETTING NO. 13, PROJECT N0. 02-22 - CROW RNER BANK STABILIATION
(ACCEPTING BID AND AWARDING CONTRACT)
~' (g) LETTING N0.9, PROJECT NO. 03-17 -PARK ISLAND DRNE SW EXTENSION (CHANGE
ORDER NO. 1)
(h) CONSIDERATION FOR APPROVAL OF 2004 ASSESSING AGREEMENT
Action - Motion to approve consent agenda
6. PUBLIC HEARINGS - NQNE
7. COMMUNiCATiQNS, RF,QUESTS AND PETITIONS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
(a) ACCEPTANCE OF O$7ECTIONS TO SPECIAL SERVICE DISTRICT N0. 1
Action -
(b) CONSIDERATION FOR ADOPTION OF RESOLUTION NO. 12275 - A RESOLUTION
REPEALING RESOLUTION NO. 12247 - IMPOSING A SERVICE CHARGE FOR SPECIAL
SERVICE DISTRICT NO. 1
Action -Motion to reject -Motion to approve
. (c) CONSIDERATION OF ORDINANCE N0.03-358 - AN ORDINANCE REPEALING ORDINANCE
- N0. 03-353 --ESTABLISHING SPECIAL SERVICE DISTRICT NO. 1 (WACVEFIRS'TREAUCNG
ANU SET ,S'ECOND READING AND AUOPTCON FOR OCTOBER 28, 2003)
CITY COUNCIL AGENDA -OCTOBER 14, 2003
Action --Motion to reject -Motion to approve
(d) CONSIDERATION FOR APPROVAL OF HEALTH INSURANCE ADMINISTRATION
CONTRACT & STOP LOSS CONTRACT
Action -~ Motion to reject -Motion to approve
(e) CONSIDERATION FOR APPROVAL OF ISSUES RELATED TO THE MINNESOTA
DEPARTMENT OF TRANSPORTATION
Action -Motion to reject -Motion to approve
(f) CONSIDERATION FOR APPROVAL OF SETTING INFORMATIONAL MEETING FOR
OCTOBER 28, 2003, AT 4:00 P.M.
Action -Motion to reject -Motion to approve
10. COMMUNICATIONS
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Action -Motion to approve and authorize payment of Verified Claims A from appropriate funds
(b) VERIFIED CLAIMS B
Action -Motion to approve and authorize payment of Veri tied Claims B from appropriate funds
12. ADJOURN
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MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 23, 2003
1. CALL TO ORDER _ 5:30 P.M.
2. INVOCATION -Rev. Grant Blomberg, Riverside Assembly o£ God Church, delivered the invocation.
3. PLEAGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 9, 2003
Minutes were approved as presented.
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSDN HOUSING & REDEVELOPMENT AUTHORITY MINUTES FROM AUGUST
19, 2003
2. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROMJULX 7,
2003
3. HUTCHINSON AIRPORT ADVISORY COMMISSION MINUTES FROM JULY 29, 2003
4. HUTCHiNSON PLANNING COMMISSION MINUTES FROM AUGUST 19, 2003
5. HUTCHIN50N AREA HEALTH CARE BOARD MEETING MiN[.TTES FROM AUGUST 19,
2003
6. PiONEERLAND LIBRARY SYSTEM BOARD MEETING MINUTES FROM JULY 17, 2003
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12258 -RESOLUTION DESIGNATING LOCATION OF POLLllNG
PLACE FOR ALL CITY AND SCHOOL DISTRICT 423 PRECINCTS AND APPOINTING
JUDGES FOR THE 2003 SPECIAL CITY AND INDEPENDENT SCHDOL DISTRICT 423
ELECTION
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION DF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON
MANUFACTURING TO CONSTRUCT A 40 X 80 POLE TYPE STORAGE BUILDING IN
THE UC DISTRICT LOCATED AT 720 HWY 7 WEST VVI7'II STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION
ND. 12259)
2. CONSIDERATION OF A PRELIMINARY PLAT TO BE KNOWN AS ROLLING
`~ ~ ~L~
CITY COUNCIL MINUTES -SEPTEMBER 23, 2003
MEADOWS EAST, REZONING OF THE PROPERTY FROM Rl TO R3 PDD AND A
REQUEST FOR A PLANNED DEVELOPMENT DISTRICT SUBMITTED BY BRUCE
NAUSTDAL, LOCATED NORTH DF HWY 7 WEST WITH STAFF RECOMMENDATION
AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12260 8c 12261
AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF
ORDINANCE N0.03-356 FOR OCTOBER 14, 2003)
3. CONSIDERATION OF PRELIMINARY AND FINAL PLAT TO BE KNOWN A5 COUNTY
FAIR MARKETPLACE THIltD ADDITION AND COUNTY FAIR M ARKETPLACE
FOURTH ADDITION SUBMITTED BY RYAN COMPANIES WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION
NQ. 12263 & 12264)
4. CONSIDERATION OF REPEAT OF ISLAND VIEW HEIGHTS FOURTH ADDITION TO
ISLAND VIEW HEIGHTS, SDCTH ADDITION AND AMENDMENT TO PDD SUBMITTED
BY SCENIC HOMES, INC. WITH STAFF RECDMMENDATIDN AND FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 12265 & 12266)
5. CONSIDERATION OF VARIANCE REQUESTED BY MATTHEW KUHN TO REDUCE
FRONT YARD SETBACK TO CONSTRUCT A ROOF OVER A DECK 14.2 FEET FROM
FRONT FROPERTY LINE LOCATED AT 530 GROVE STREET SW WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION
NO. 12267)
6. CONSIDERATION OF AMENDING ZONING ORDINANCE TO ALLOW FOR
RESIDENTIAL PROPERTIES IN THE C3 DISTRICT WITH STAFF RECOMMENDATION
ANA FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND
READING AND ADOPTION DF pRDINANCE NO. 03-357 FOR OCTOBER 14, 2003)
CONSIDERATION OF CONDITIONAL USE PERMTT FOR A FENCE LOCATED AT 700
AIRPORT ROAD WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 12268)
(d) CONSIDERATION FOR APPROVAL OF HOSPITAL CAPITAL EXPENDITURES
(OPERATING TABLES, MEDICAL HEADWALLS, PATIENT CARE UNITS AND
SURGICAL CABINETS)
(e) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. I FOR STONEY POINT
LEFT STATION - PROJECT NQ. 03-18, LETTING NO. I0
(~ CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR T.A.P.
ENTERPRISES ON OCTOEER 15, 2003, AT THE BEST WESTERN VICTORIAN INN
(g) CONSIDERATION FOR APPROVAL OF OUT OF STATE TRAVEL FOR CHRIS DOBRATZ
TO ATTEND TRtVNING IN STERLING, VIRGINIA FROM NOVEMBER 11 - 14, 2003
Item 5(c)1 was pulled for separate action.
(_~~~~
CITY COUNCIL MINUTES -SEPTEMBER 23, 2003
Motion by Peterson, second by Hoversten, to approve consent agenda with the exception of Item
5(c)1. Motion carried unanimously.
Item 5 (c)1 was referred hack to Planning Commission for further clarification as requested by Tom
Daggett, applicant. Motion by Amdt, second by Peterson to refer Item 5(c)1 back to Planning
Commission. Motion carried unanimously.
6. PUBLIC HEARINGS -NONE
7. COMMUNICATIdNS, REOUF.STS AND PETITIONS
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF IMPOSING SERVICE CHARGES FOR SPECIAL SERVICE DISTRICT
NO. 1
Marc Sebora, City Attorney, reminded the Council that a meeting had been held with the property
owners last week. Mr. Sebora reminded the property owners that m order to object to this district, if
adopted, they need to provide a written objection obtaining 35% of the property owners' signatures.
This resolution would need to be adopted prior to receiving any sort ofwritten objection. Mr. Sebora
also informed the Council that if they would not take action lomght, the Council would have up to six
months to impose this tax. Aftcr the six months time has elapsed, the issue is moot. Mayor Torgerson
asked of Marc Sebora the legal requirements of accepting the petition.
Mr. Sebora explained that, if the resolution is adopted, the City needs to mail notice out to the property
. owners within five days of the passage. The property owners then have 45 days to submit a pennon
objecting to the service tax.
Bill Arndt questioned whether or not the district would still be in operation if this resolution is not
adopted. Mr. Sebora explaincd that the district would exist on paper, however it would not be
operable due to lack of funding.
Kay Peterson asked if the special service district could be supported by a group of volunteers or
another entity. Mr. Sebora stated chat it would not be proper for another entity to operate this district
when it has been established under specific guidelines.
Mazlin Torgerson cxplained to the group that the Council will follow all legal steps that are required
by state statute in the formulation of this district.
Motion by Arndt, second by Peterson, to deny imposing service charges for Special Service District
No. 1, but to create a committee of some sort to handle some of the issues raised throughout this
process. Marlin Torgerson stated that he did not like to seethe downtown so divided on issues such as
these. Bill Arndt thanked everyone that participated in this project, and he hopes that the hazd work
that has been done thus far can sell be used to some degree. Duane Hoversten expressed that he feels
that the process should be followed per statute and the people should have the opportunity to vote on
whcther or not it should remain intact. Tim Haugen also stated that the process should be followed
through and the Council should not make the ulrimate decision, the people should, just as it was
initiated. He would like to see the first effort validated by seeing this through through the proper legal
steps. A roll call vote was taken. Haugen -nay; Arndt -aye; Peterson -aye; Hoversten -nay;
Torgerson -nay. Motion failed 3-2. Motion by Hoversten, second by Haugen, to move Forward with
this district and impose the $.19 service charge. Roll call vote was taken. Haugen -aye; Arndt--nay;
Peterson -aye; Hoversten -aye; Torgerson -aye. Kay Peterson noted that she had misunderstood
Hoversten's motion and that although she voted aye, she intended to vote nay. However, the vote does
not change. The district now has 45 days to submit a petition to reject the service charge.
9. NEW BUSINESS
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C1TY COUNCILMINUTES -SEPTEMBER 23, 2003
. (a) SPECIAL SERV~CE D S RICT O1NING VALIDITY OF OBJECTION TO INCLUSION IN
Marc 5ebora, City Attorney, explained that three property owners had submitted written objections to
being included in the Spectal Service District, due to venous reasons, which are all permissible by
state statute. The properties include the Faith Lutheran Church Hope Center, Dave Skoog property
and Madson Peterson properties. The City Council needs to decide whether or not these three property
owners should be included in the Special Service District. If the Council decides that they should be
included, the property owners have 30 days to appeal the decision to the district court. Duane
Hoversten commented that he felt the property values would increase as a whole due to being in this
district. Kay Peterson asked if a property's use would change, would that change whether or not they
could be included in the Special Servrce Distract.
Julie Wischnack stated that these three properties were included due to the County Assessor's
commercial properties records. Maze Sebora stated that the Boazd governing this chstrrct will
determine square footage changes. Staff used the County's category system.
Motion by Amdt, second by Haugen, to leave all three properties included in the Special Service
District.
Peterson -nay; All others voted -aye. Motion carried unanimously.
(b) CONSIDERATION OF A VARIANCE AND CONDITIONAL USE PERMIT REQUESTED BY
ART BENJAMIN FOR CONSTRUCTION OF GARAGE ADDITION LOCATED AT 108 GROVE
STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION
(ADOPT RESOLUTION NO. 12262)
Motion by Peterson, second by Amdt, to approve variance and conditional use permit for Art
Benjamin to construct a garage addition located at 108 Grove Street. Motion carried unanimously.
(c) PROGRAM FOR HUQCHINSON POLIOCE OF IC~RS~~URSEMENT OF DUES IN FITNESS
Lt. Dave Erlandson, Interim Police Chief, presented before the Council. Lt. Erlandson explained that
all officers arc mandated to take a fitness test twice a year and need to achieve a minimum score.
Duane Hoversten questioned whether or not this money could be better spent on officers. Mayor
Torgerson requested a quarterly memo reporting on the program.
Motion by Peterson, second by Haugen, to approve partial reimbursement of $100 for dues for fitness
program for Hutchinson police officers. Motron tamed unanimously.
(d) CDNSIDERATION FOR APPROVAL OF SETTING LOCATION OF TRAFFIC CONTROL
DEVICE5
John Rodeber$ stated that these items were removed from an earlier resolution to resolve some issues.
These no parking areas were re-evaluated to determine how much parking would be needed in these
areas. The no parking designations on South Grade Road SW from Otter Lake to School Road are
mainly per the request of the County Engineer. Bill Amdt asked whether or not the stretch on South
Grade Road near Lakewood Drive can be a no passing zone and add more parking on South Grade
Road. Mr. Rodeberg will speak with the County Engineer regarding this issue. The other area is on
Fifth Avenue South and the recommendation is to have no parking during the winter season.
Motion by Peterson, second by Hoversten, to set location of traffic control devices at . Motion carried
unanimously.
(e) CONSIDERATION FOR APPROVAL OF CONTRACT WITH AMERICAN SOCIETY OF CIVII,
ENGINEERS FOR PEER REVIEW OF ENGINEERING/PUBLIC WORKS DEPARTMENT
~~ ~~~
CITY COUNCIL MINUTES -SEPTEMBER 23, 2003
John Rodeberg informed the Council that this project is being expanded from the east coast. Due to
current staffing issues, staff feels that this would be a beneficial endeavor. Duane Hoversten asked if
this program could be expanded to include public works. John Rodeberg stated that Public Works will
be included.
Motion by Hoversten, second by Haugen, to approve contract with American Society of Civil
Engineers for peer review of engineering/public works department. Motion carried unanimously.
(fl ENOGIN~EERS AQUATOIC RESTORA ION PROGRAM (DAM RECONSTRUCTION) ORPS OF
John Rodeberg stated that this application is readyy to be submitted for the project, which will cost a
total of approximately $1.3 million. The Corps. Qf Engineers will decide whether or not the project
will proceed due to the amount of funding they will have available. Bill Arndt also stated that the
group working on the south fork should be copied as well on the application as they mzy have some
funding available. John Rodeberg stated that the project would take approxrmately 2'/z months.
Motion by Peterson, second by Arndt, to approve bnal application for U.S. Army Corps ofEngineers
Aquatic Restoration Program. Motion carved unanimously.
(g) OOCTOBER~I4T 003, AT 4: 0 P.M. TO DpCUSST2o04 BUDGET~ATiONAL MEETING FOA
Motion by Peterson, second by Haugen, to set informational meeting for October 14, 2003, at 4:D0
p.m. to discuss 2004 budget. Motion carved unanimously.
(~ MEETING DUEOTO VETEPRANS DAYOHOLIDAYING NOVEMBER 11, 2003, CITY COUNCIL
Motion by Haugen, second by Peterson, to reset November 11, 2003, City Council meeting to
November 12, 2003, at 5:30 p.m. Motion carried unanimously.
10. MISCF.LLANE(7US
(a) COMMUNICATIONS
Kay Peterson - Ms. Peterson thanked everyone involved with the Special Service District.
Gary Plotz - Mr. Plotz infomaed the Council and the public that the water billing system will be
changing. The City currently bills on a bimonthlybasis, brlltng one section ofthe City at one lime, and
the second section being billed at a different time. Now, to coincide with the Utilities meter readings,
all meters will be read atone time and billing will occur once a month. Rate payers will have ] 5 days
to pay their bill before a late charge is incurred.
Mr. Plotz updated the Council that 3-4 semi loads of waste material aze being hauled out of
Minneapolis and wall soon be up to 25 loads per day. So far everything is going smoothly.
Mr. Plotz updated the Council on the Wright County transfer facility. Mr. Plotz also informed the
Council that city employees are being shazed to work through various processes. Two bagging shifts
are currently being run at the compost site and will continue until the end of November. Mr. Plotz
also stated that the City is looking for more haulers.
John Rodeberg --'Mr. Rodeberg reminded the Council of the facility meeting at HATS 2:00 p.m. on
September 24, 2004. Jim Haugenna~d Kay Peterson will be attending. Mr. Rodeberg stated that the
current improvement project on 2 Avenue/Dale Street is coming along and he thanked all of the
. residents as they have been so cooperative.
The Wendy's project is moving along very well and should be opening in mid-October.
y tom)
CITY COUNCIL MTNIITE5 -SEPTEMBER 23, 2003
The Edmonton Avenuc project is moving along very well and curb and gutter maybe placed this fall if
. the weather holds.
Discussion was held on the Ravenwood project.
Mayor Torgerson stated that the Pire Department received a grant from FEMA to replace their
breathing apparatus equipment. Gary Forcrer spearheaded this pro ect. Mayor Tvrgerson also stated
that he had spent a day speaking to several farmers along the pipe~ine route and observed part of the
construction of the pi ehne. There is 25 miles left to complete and they believe that it may be able to
be done by the end of the year.
7ulie Wischnack stated that the Downtown Master Plan was awarded the Best Plan and Iulie will be
accepting that award on Thursday of this week.
Ms. Wischnack also stated that a new appraisal can be obtained for the liquor store and asked for the
direction the Council would like tv take. Duane Hoversten asked that this topic be brought up after the
Special Service District is complete.
11. CLAIMS, APPRdPRIATION5 AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Motion by Peterson, second by Haugen to approve and authorize payment of Verified Claims A from
appropriate funds.
12. ADJOURN
With no further business to discuss, the meeting adjourned at 7:00 p.m.
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MINUTES
BIA OPENING
LETTING NO. 13/PROJk:CT N0.02-22
OCTOBER 3, 2003
Present: Gary Plotz, City Administrator, John Rodeberg, Director of
Engineering/Public Works and Melissa Starke, Recorder
Gary Plotz, City Administrator called the bid opening to order at 10:05 a.m.
Mr. Plotz dispensed with the reading of Publication No. 7103, Advertisement for Bids,
Letting No. l3, Project No. 02-22. Mr. Plotz noted that the City Council reserves the
right to reject all bids and to ware any informalities and irregularities as signed by Gary
A. Plotz. The following bids were opened and read:
Reiner Contracting
Hutchinson, Minnesota
Sunram Construction, Inc.
Corcoran, Minnesota
Bid Amount 15$ 1,050.0
Bid Amount $160.050.00
The bids were referred to staff For review and a recommendation. They intend to be in
front of the City Council for awarding on October 14, 2003.
The hid opening adjourned at 10:08 a.m.
ATTEST:
Marlin Torgerson, Mayor
Gary D. Plotz, City Administrator
~{ ~h~
r,urvtCRLH~ru ~~p KAKT 5T.`i1CM
REVENUE AND EXPENDITURE REPaRT
JULY 31, 2003
HUTCHINSON
r~
L
REVENUE:
UNRESERVED/DESIGNATEp FOR WORKING CAPITAL
CITY OPERATING
CITY AUTOMATION
COUNTY pPERATING
COUNTY AUTOMATION
CHARGES, FINES
COPIES (COPIER, FAX, COMPUTER)
GIFTS
800K SALES
OTHER
TOTAL REVENUES
EXPENDITURES:
SALARIES
HEALTH INSURANCE
HEALTHINSURANCE-DEDUCTIBLE
PAYROLL TAXES
BOOKS
PERIODICALS
VIDEOS
TELEPHONE
POSTAGE
NEW EQUIPMENT
MAINTENANCE/CONTRACTS
SUPPLIES/PRINTING
PROMOTI ONAUP ROGRAMS(ADS
INSURANCE(WORK COMP/CONTENTS/LIABILITY)
PROFESSIONAL FEES (AUDIT)
BOOKKEEPING/OVERDUES
CONT EDlMTGS/MLGE
SALES TAX
AUTOMATION SERVICES
TOTAL EXPENDITURES
UNRESERVED/DESIGNATEp FOR WORKING CAPITAL
M-T-D Y-T-D °h OF % OF
AMOUNT AMOUNT BUDGET BUDGET YEAR
O.DO 110,283.46 110,283.00 100.00% 58%
25,182.00 75,546.00 100,728.00 75.00% 58%
1,022.75 3,088.25 4,091.00 75.00°h 58°I
13,474,32 40,422,98 52,700.00 76.70% 58°/
556.75 1,670.25 2,227.00 75.00°k 58%
512.80 4,056.70 6,000.00 87.61% 5$%
185.55 1,891.95 2,400.00 78.83% 56%
30.00 92121 1,500.00 81.47% 58°/v
0.00 0.00 p.00 0.00% 58°h
61.95 545.91 600.00 90.99% 58%
41,026.12 238,406.69 2$0,529.00 84.98% 58%
-8,788.01 $2,782.52 -110,000.00 57.08°/v 58%
-2.60 -15.80 -54.00 29.26% 58°/a
0.00 D.DO -0.00 0.00% 58%
-1,043.36 -7,579.85 -14,300.00 53.01°/a 56%
-1,404.05 -15,051.03 -26,000.00 57.89°/a 58v/e
-155.00 -3,202.36 -4,326.00 74.03% 58°/a
0.00 -14.35 X34.00 3.31% 58%
-23.33 -194.12 -360.00 53.92% 58%
-37.00 -37.00 -200.00 18.50% 58°/v
-1,458.33 -1,458.33 x,000.00 36.46% 58%
0.00 0.00 -1,428.00 0.00% $8°/a
-93.08 X98.37 -2,080.00 33.58% 58%
-7.39 -313.27 -636.00 49.26°/a 58%
0.00 -1,318.19 -1,392.00 94.70% 56°/
0.00 -93.61 -100A0 93.61°/, 58%
-390.40 -2,179.$2 -3,359.00 64.89% 58°/
0.00 -27.00 X44.00 6.06% 58°/a
O.DO 0.00 -190.00 0.00% 58%
0.00 0.00 -6,318.00 0.00°/v 58°/v
-13,402.55 -94,985.62 175,621.00 54.07% 58%
27,623.57 143,441.07 104,908.00 -136.73°/a 58%
,`~~a~l
PIONEERLAND LIBRARY SYSTEM
REVENUE AND EXPENDITURE REPORT
AUGUST 31, 2003
HUTCHINSDN
M-T-D Y-T-p % OF % OF
AMOUNT AMOUNT BUDGET BUDGET YEAR
REVENUE:
UNRESERVED/DESIGNATED FDR WORKING CAPITAL 0.00 110,283.48 110,283.00 100.00°/e 67%
CITY OPERATING O.OD 75,546.OD 100,728.00 75.OD% 67%
CITY AUTOMATION 0.00 3,068.25 4,091.OD 75.OD% 67%
COUNTY OPERATING 0.00 40,422.96 52,700.00 76.7D°k 87%
COUNTY AUTOMATION ~ O.OD 1,870.25 2,227.00 75.D0% 87%
CHARGES, FINES 584.D0 4,fi4D.70 6,000.00 77.35°k 67%
COPIES (COPIER, FAX, COMPUTER) 266.45 2,158.4D 2,400.00 89.93% 67%
GIFTS 0.00 821.21 1,500.OD 61.41% 67%
8O0K SALES 0.00 0.00 O.OD 0.00°/u 87%
OTHER 40.98 5$8.89 BOD.OD 97.82°~ 67%
TOTAL P.EVENUES 891.43 239,298.12 2$0,529.00 85.30% 87%
EXPENDITURES:
SALARIES -12,02D.41 -74,802.93 -110,000.00 88.00% 67%
HEALTH INSURANCE -2.40 -18.20 54.00 33.70% 87ry°
HEALTH INSURANCE- DEDUCTIBLE 0.00 0.00 -0.00 0.00°k 67%
PAYROLL TAXES -1,478.02 -9,057.87 -14,300.00 83.34°k 87%
BOOKS -1,472.86 -16,523.89 -28,OOD.OD 63.55°k 67%
PERIODICALS -142.95 -3,345.31 -0,328.00 77.33°k 87%
VIDEOS 0.00 -14.35 -434.00 3.31% B7%
TELEPHONE -34.51 -228.63 -360.00 63.51% 67%
POSTAGE O.DO -37.00 -200.00 18.50% 67°/a
NEW EQUIPMENT 0.00 -1,458.33 -0,D00.00 36.46% 67°k
MAINTENANCE/CONTRACTS 0.00 0.00 -1,428.00 0.00% 87%
SUPPLIES/PRINTING 0.00 $98.37 -2,080.00 33.58% 87%
PROMOTIONAIJPROGRAMS/ADS 0.00 -313.27 -838.00 49.26°k 67°k
INSURANCE(WORK COMP/CONTENTS/LIABILITY) O.DO -1,318.18 -1,392.00 94.70% 87%
PROFESSIONAL FEES (AUDIT) ~ 0.00 -93.81 -100.00 83.61% 67%
BOOKKEEPING/OVERDOES -327.62 -2,507.44 -3,359.00 74.85N° 67°k
CONT ED/MTGSlMLGE 0.00 -27.00 fi44.DD 6.08% B7%
SALES TAX 0.00 0.00 -190.00 0.00% fi7%
AUTOMATION SERVICES 0.00 0.00 5,318.00 O.OD% 87%
TOTAL EXPENDITURES -15,478.77 -110,444.39 175,621.00 62.89% 87%
UNRESERVED/DESIGNATED FOR WORKING CAPITAL -14,597.34 128,85'd.)3 104,908.00 -122.83% 67%
5(~~}
1 V
PIUNEERLAND LIBRARY SYSTEM
OFFICIAL PROCEEDINGS
MINUTES OF THE BOARD MEETING
Thursday, August 28, 2003 at 7:30 P.M.
Pursuant to due call and notice thereof, a regular meeting of the Pianeerland Library System Board called to order at
7:30 p.m. by Chair John Sak~K on Thursday, August 28, 2003 in the Willmar Public Library Building Multipurpose
Room, Willmar, MN. Roll call was taken and the Chair announced a quorum was present,
Chair Baker opened the meeting.
Chair Baker requested appravai of the agenda subject to additions/deletions: Board members requested the following
additions: V, Committee Reports: B. Negotiation Policy, Clouse motioned approval of the agenda as presented with
amended additions, seconded by G. Iohnson. Motion carried.
Board member Silvemale moved for the apprmal of the July 19, 2003 minutes, seconded 6y Lopex. Motion carried.
Chou Baker moved to committee reports.
Finance Committee Treasurer Clouse presented for the Finance Committee, Motion by Clouse to accept the Iuly 2D03
Financial Report, seconded by Rotunda. Motion carried. Clouse moved to accept the Bills and Check Registers as
presented, seconded by Reckdahl. Motion carried. Director Houlahan informed dte board that the State of Minnesota
mailed the "Maintenance of Effort" requirements for 2004 on or about August 28, 2004. Clouse motioned approval with
signatures for a Mazdag Grant offering computer classes with an "Agreement" between PLS and Wes Edwards from
September I , 2003 through December 3l, 2003 with a total not to excced cost of $364 for nine classes, seconded by
Vonderharr. Motion carried. Clause moved to authorize PLS Director Houlahan to submit an LSTA round 2 "Letter of
Intent" for studying PLS Library automation systems with an estimated Grant of up to $25,000 ifthe grant is required;
note, PLS will match the grant with "in-kind" service in the event the grant is pursued, seconded by Berg-Perry. Motion
carried.
. John Baker reviewed with the board several Polity Committee draft proposed policies, The board offered suggestions
on various policies including "Working Capital" along with who controls the funds. Policy Committee Chair Baker
went on to present a fmal drab of a negotiation policy. The board reviewed and offered recommendations.
Board Member Knutson moved to adopt a PLS Board Policy titled "Union Negotiatons," with the Policy Number being
assigned by the policy committee, seconded by Silvemale. The original motion as amended will read: "Policy: #4"
which as amended states: "... union negotiation expenses will be assigned to the PLS Administration budget..." was
tamed (note, see discussions and motions below).
Further consideration was forth coming based vn the method to be used for allocating (charge back) negotiating
expenses to the library system. Several options were considered. Concerns surfaced in two major areas. Charging the
system as a whole (back to the PLS Administration budget) or back in some form of sharing to the individual libraries.
A motion was made 6y Reckdahl and supported by Wilde, to amend the original motion an the policy "Union
Negotiations" "Policy #4" stating "... union negotiation expenses will be divided equally between PLS libraries and that
cast allocation to the individual libraries be fitrther broken down to reflect the sharing of head librarians on apro-rata
basis based on the amount of time the head librarians spends at each shared library". Motion to amend failed on an 8-
aye and 13-nay vote.
Upon further deliberation, Dan Reigstad otTered a motion to amend the original motion on "Union Negotiations"
"Policy #4" stating "...union negotiating expenses will be assigned to the PLS Administration budget...," seconded by
Hale. Motion to amend carried on 17-aye and b-nay vote.
Chair Baker returned to the original motion to adopt a "Union Negotiating" Policy (note, see original motion above).
Chair John Baker moved to the NcgotiaHons Committee and called on Dan Reigstad to present Reigstad offered a
revised "Memorandum of Understanding For Compensatory Time". The matter had been reviewed previously and was
to receive final consideration after all parties had approved the head librarian agreemettt. The purpose of the
memorandum was to offer an alternative to "cash" overtime.
~~(~~~,~
More board discussion brought out the fact that the head librarians were cerrsidered `Ston~xempt" and based on this
would be eligible to cam over-time at a rate of 1.5 times for every hour worked beyond forty, Personnel Committee
Chair Vnnderharr estimated it would normally affect approximately three to four head librarians. More disrarssion
revolved around how to handle the matter if a head librarian served mare Oran one library. Reigstad explained the
memorandum was to establish and clarify PLS's position at the matter. If the hoard and union were satisfied with the
memorandum it could be incorporated into the next union agreement.
A motion was made by Reigstad, seconded by Vonderharr, to authorize approval of the "Memorandum of
Understanding for Compensatory Time" between Pioneerland Library System and A.F.S.C.M.E. MN Counci165 Laval
Union No. 1826 effective 7anuary 1, 20D3 through December 31, 2003. Madan carried.
Negotiating Committee member Reigstad reviewed the "Memorandum of Understanding for a Joint Labor-Management
Committee". He reviewed the propose and process for such a committce along with the fact that the State of Minnesota
Bureau of Mediation Services would [rain the committee members an the p~racess. Upon motion by Reigstad and
seconded by Clouse to authorize approval of a "Memorandum of Understanding for a joint labor-Management
Committee." Motion carried. Chair Baker discussed with the board on how to appoint the PLS representatives for such a
committee. After further consideration the appointments would be recommended from the PLS Executive Committee
for full board consideration. Chao Baker would bring the names to the September PLS Board meeting.
Chair Baker moved to the Personnel Committee. Chair Vonderharr presented on several matters. Vonderhart moved to
approve the appointment of Paul Setzepfandt, Renville County Commissioner to the Personnel Committee, seconded by
Rotunda. Motion tamed.
Next Vonderharr discussed "non-union employee" wages for 2D03. The cornmittce recommends a base increase of 1/2
percent retroactive to January I, 2003 along with an interval (step) move. Note, the persautel committee felt that in
fairness to all non-union employees, they should receive the same as the union employees. Upon a motion by
Vonderhart, seconded by Hale, that all non-union employees will receive a base increase of If2 percent and a one
interval move effective to January 1, 2003. Further, the motion excludes the library director, Motion carried.
Chair Ivey Vonderharr continued by reviewing Personnel Policy 1602 Benefits far non-tation employees. A motion was
. made by Vonerhart to amend the section's wording to read: "Policy 1602 Employer pays health insurance premium up
to $350 for single employee. Employer pays up to $625 toward family insurance premium beginning with the July 2003
premium for employees with family coverage. Employee premium payment is monthly or bi-monthly deduction from
payroll check. Rates may vary," seconded by Hannemann. Motion carried.
Personnel committee representative Vonderharr went an to explain the committee did not recommend a change to the
eligibility for health insurance. To ensure clarity, the committee would reaffirm the present policy. A motion was made
by Vvnderharr to not extend health insurance eligibility to employers working 20-29 hours/wcek, seconded by
Reckdahl. Motion carried.
Vonderharr moved to Personnel Policy No. ] 201 Sick Leave. Chair Vonderharr explained that the committce
recommends a sick leave change to accrual rates. A motion was made by Vonderharr to amend the warding to road:
"Policy 1201 Sick leave is accrued at rate of .0462 hours per hour worked. Employees working 30-40 hours/wcek may
cumulate up to 8D0 hours of sick leave and employees working 20-29 hours/week may cumulate up to 400 hours
beginning January 1, 2003. Employees must rep<nt all use of sick lmvc vn the monthly payroll voucher," seconded by
Reigstad. Motion carried.
Personnel Chair Vanderharr moved to vacation accruals policy 1103. The committee recommended an update to the
policy. Vonderharr motioned to amend the present language to read: "Policy 11D3 Employees are encouraged to take
vacation within the year in which accrued. Beginning in 20D5, eligible employees may carry over to the next year a
maximum of filly percent of the vacation they cam during the preceding calendar year," seconded by Beck, Motion
carried.
The personnel committee chair moved to a review of the Policy 401 Probationary Period. Vondcrharr presented a
change to gv from six months to three months. Board discussion followed. Questions revolved around the purpose of
the policy and what time limits were most appropriate for professional and other staff:
J(c.~~~
A motion was made by Vonderhare to amend the present language to read: "Policy 401 Probationary Period. All
appointments are subject to a probationary period of three (3) months ofcantinuous employment. The probationary
period is part of the training process and is used to evaluate the employee's job performance. Employees who are given
a new position are subject to a probationary period;' seconded by Clouse The original motion as amended will read:
"Policy 40l Probationary Period. All appointments are subject to a probationary period of six (6) months of contintous
employment. The prohationay period is part of the training process and is used to evaluate the employee's job
performance. Employees who are given a now position are subject to a probationary period. Employees may receive an
extension of their probationary period in the event the immediate supervisor determines that the employee has not
shown satisfactory development in the position but wants to allow for mare training and development time," was carved
(Hole, see discussions and motions above and below).
Further discussion followed with htquiries from board members on why the time period is set at three or six months.
Questions that arose centered on why the period should be shorten, Contxms were expressed over having enough time
to properly assess an employee's abilities to perform the job and work widtin the various work groups.
A motion was made by Hale to amend The original motion on language dranges to read: "policy 401 Probationary
Period. All appointments are subject to a probationary period of six (6) months of continuous employment. The
probationary period is part of the training process and is used to evaluate the employee's job performance. Employces
who are given a new position are subject to a probationary period. Employees may receive an extension of they
probationary period in the event the immediate supervisor determines that the employee has not shown satisfactory
development in the position but wants to allow for more training and development time," seconded by Maas. Motion
carried with I-nay vote.
Chair Raker returned [o [he original motion to amend the present language of the "Policy 40l Probationary Period".
(note, see original motion above).
Chair Vonderharr went on to highlight a discussion on Policy 1701 Life Insurance Benefits. The committee would
consider this matter later. She also highlighted the pay dates of monthly and 6i-weekly fpr non-ration employees. A
survey will be done otthe employees and brought hack as appropriate.
Ivey Vonderharr reviewed the issue of the "Minnesota Voluntary Certification Program". The committee recommended
a language change to the present policy.
Upon motion of Vonderharr to amend the present language to read: "Policy 204A Employees who complete the
Minnesota Voluntary Certiticaticm Program prior to employment by PLS may receive consideration for initial
placement at one higher interval," seconded by Rotunda. Motion carried-
Chair Ivey Vonderharr stated there were new employee(s) to authorize for hiring.
Motion by Vonderharr to approve the appointment of Marlene Harguth far the Clara City Public Library, seconded by
Reigstad. Motion carried.
Director Houlahan introduced the hiring of Justin Heying to serve as the "Library Technology Specialist" at Pay Grade
10. His supervisor would 6e the Information Technology Manager, Funding for the position was included in the
technology area of the Pinneerland Administration budget (automation costs).
Personnel Chair Vvnderharr made a motion to appoint Justin Ileying as a "Library Technology Specialist" serving the
Administration Department with interval placement based on prior training and work experience, seconded by Reigstad.
Motion carried.
Committee Chair Berg-Perry presented for the Ad Hoc Committee on Financial Future/Strategic Planning
Committee. She highlighted the committee meeting held on August 18, 2003 where nine findings were formulated for
board consideration [included in the August 28, 2003 board packet]. Chair Berg-Perry reviewed the committee's focus
on establishing methods to meet "minimum service and fiscal standards". The board held discussion on the findings and
requested Chav Berg-Peny's committee to consider a starting point for meeting the standards that would ease the
various libraries into a new way of thinking shout fmancial survival and minimum service delivery, She said the
committee would consider the board's ideas. Chair Baker complimented the committee on formalizing a plan.
. Chair Aaker requested an update from the Grant Committee. Committee minutes were included with information for
the board meeting.
Chair Mary Huesing updated the board on PLS's "Request for Proposal" process concerning a long tam technology
provider. Director Houlahan explained that the Traverse Des Sioux (TDS) Regional Library System was looking at
various options and was considering a move away from the Mnl.ink option. TDS was ooncemed that MnLink focused
more on the academic needs versus the regional library system needs. He went on to say St. John's University in
Collegeville, MN was converting over to MnLink during the next month and it would be a good time to observe the
process and outcome.
Houlahan went on to remind the board that MnLink was originally designed as an academic technology system. !n order
for it to work for regional libraries, some modifications would be in arder. Chair Huesing went an to explain that the
software filtering requirements based on the federal standards from the U.S. Supreme Court Ruling are scheduled to be
available before year-end.
Chair i3aker moved on to Old Business and New Business. There being none, mined on.
Director Houlahan's Report of the Director referenced information on telewmmunications and related grants. The
director and chair determined based on the late hour of the meeting, to hold the presentation on "[elecmnmunications"
for the September 18, 2003 PLS hoard meeting.
Chair Bakrr asked if any one had Other Business. Thane being none he reminded the hoard the next meeting would 6e
held Thursday, September 18, 2003 at 7:30 p.m. He requested adjouaratent.
A motion was made by Silvemale to Adjourn at 9:33 p.m., secronded by Schueller. Motion carried,
Garrison Halc
Secretary
L J
C,
J
J (_c~~,~
P-ONEERLAND LIBRARY SYSTEM BOARD MEETING
. August 28, 2003
Number of signatories with appointed representatives: 27
Quorum of signatories: 14
Number of signatories present: 20
Present:
Alvin Maas Big Stone County
Jeffrey Lopez Ctippewa County
Diane Beck Kandiyvhi County
Stacy Grvthcm Kandiyohi County
Ivey Vonderharr Lac qui parle County
Grant Knutson McLeod Counry
Amy Wilde Meeker Counry
Joan Reckdahl Meeker County
Paul Setzcpfandt Renville County
John Baker Swift County
Gary Johnson Yellow Medicine County
Allen Gislason Yellow Medicine County
Herb Rotunda Appleton
Dr. Les Potas Benson
Neva Kamrath Canby
Vern Silvernale Dawson
Julia Jury Granite Palls
Herman I3annemann Hutchinson
Lowell Broberg Kerkhoven
Garrison Hale Madison
AI Clouse Olivia
Jim Schueller Renville
Ramona Berg-Perry Willmar
Mary Huesing Willmar
Dan Reigstad Willmar
Aggent:
Jack Johnsvn*
Dean Shuck
Barb IIorth
Stacey Schuette*
Karen Roker*
Clyde 8ratlie
Lowell Ueland*
Art Abe]'
Sarah Groves-Speece'
Jack Sandberg*
Pam Dille*
James Larson
Eric Weiberg*
*excused absence
Chippewa County
Kandiyohi County
Kandiyohi County
McLeod County
Bird Island
Fairfax
Glencoe
Gracevillc
Hector
Hutchinson
Litchfield
Ortonville
Willmar
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Mema
Tv: Mayor and City Council Members
From: Brad Emans, Fire Chief
Date: 10/01/D3
Rc~ Monthly Update on Activities of the Fire Department
The fre department responded to 28 general alarms in the month of September.
Example of a few of the calls:
1. We responded to a broken gas meter on Calffomia Street.
2. We responded to a call that a property owner cut his own natural gas line on 11~h Avenue NE.
• 3. Ashes from a recreational fre were put inside the green wmposting bin and started the garage on
fire.
4. We have been called to two houses in our fre district where a housing inspector drilled a hole in
the furnace exhaust to check for carbon monoxide and then covered the hole with aluminum tape.
We have made contact with the inspection company and hope to resolve this problem in the future.
5. We responded to a reported barn fire in Cedar Mills Township where embers from the burning
garbage pile stared the bam roof on fire.
This is the breakdown of the calls for the monitt:
City:
Residential 1 Commercial/Industrial 5 Multi-Family 1 School 1 Carbon Monoxide 4
Hazardous Material 6 Vehicle 2 Medical 1 Rescue 1
Rural:
Medical 3 Farm Building 1 Residential 1 Commercial/Industrial 1
Drills /Meetings 1 Other Information
• SCBA Monthly maintenance
. LP gas live bum training with other fire departments from around the county
t
Training site live bum training with members from the Plato fire department
• Training site search and rescue and confine space training
• Weapons of Mass Destruction (W MD) 4-hour mandatory Terrorism Awareness class
Fire Prevention:
1. We did a fire extinguisher training Gass for the 25 employees of DJM builders in Hutchinson
2. We did a general fire safety class for the residence at Prince of Peace apartments
3. We did a general fire safety class for 25 new homeowners through Heartland Action
Npte: As of today we have 2$ fire safety classes scheduled for October.
C~
• Page 2
j ~ ~-~ ~~
~HU'1'CHiNSON AIRPORT ADVISORY COMMiSSiON
July 29, 2003
5:3t] p.rtl.
Arrival/Departure Building
Minutes
Members present Dave Skaar, Chuck )frill, Doug McGraw, Dnug Kephart
McmhcrsabsenC JcffLux
Others Present: John Olson, City of Hutchinson
Meeting called to order at 530 p.nt. There wan a quontm of members present.
1. Reviewed Notes of February 13, 20D:3 meeting
No yuorum of members was prevent at 02/13/D3 meeting. hums discussed at the meeting included:
Minutes of the November 14, 20D2 meeting were reviewed. Since na quorum of members was present, the minutes
were not formally approved.
TK17A Engineers made a presentation of the proposed safety improvement project. Members discussed the
potential of the project ni light of significant cuts in Local Gnvcmment Aid. It was decided to defer the project until
the full aftect of revenue reductions were known.
Potential private hangar development ]ease was reviewed. Secured City Council approval to move forward with
private development. (Since that time, the private developer has removed his request to build a private hangar)
A request from Jim Rc Kaxen Mona for the Airpon Advisory Commission to grant resident status was defened
because there was on quorum. Olson was instructed to leave the nut-of-town rates in place for their hattgat until the
. full Connnissiun could act on their request.
Olson reported nn snowplow damage during the winter. Olson reviewed the recent problems with REIi, strobe
lights and airfield power failures. Mn/DOT is assisting with repairs. Olson requested the members present
authorize installation of a dialer system to inform staff of airfield power failures. Commissioners present granted
Olson permission to install the dialer for safety reasons.
Cnatanussinncrs agreed to find nut from H.T.I. what kind of sign they would like to recognize their significant
contributions to the ahpon.
2. Approve November 14, 2D0_2_11'Iinutex
Motion made by Doug Kephart, second by Chuck frill to approve November 14, 2002 minutes. Unanimous
approval.
3. Reuuesl from Ronda Crolteau, Rcuresentin£ Hutchinson Cirl Scouts aqd-Peacenine Comtcil
Contmissiuners reviewed Icttw from Rhonda Croteau reyucsting permission to hold the Girl Scout Junior Event at
the airport nn Sept. 2 ~, 2003 from 1:UU p.nt. to 3:00 p.m.
In her letter, Rhonda Crolteau informed Commissioners that the girls, no more than 150, would be working on their
Aerospace patches. They will also recognize the 100°i anniversary of flight.
She reyuested skydivers, short plane, and a helicopter. A copy of her letter to has been forwarded to Skydive
Hutchinson, Joe Dooley, and Jeff Brenhaug. 1'hc responsibility for securing these assets will be hers.
. A motion was made by Chuck Brill, second by Doug McGraw to allow the Girl Scout Junior Event at the
IIutchinsnn Airpon September 2,, 2003 from 1:OD p.m. to 3:00 p.m. Unanimous approval.
Connrtissiancrs directed Olson to pursue the Inllowing:
a. Get a final copy of private hangar leave agreements tier Commission review before next meeting.
b. Consider establishing a "cleaning day" during which hangar tenants could dispose of jwtk. Discussion included
scheduling hangar inspections at the same time.
c. Establishing a set of standard keys for all aircraft hangars.
The next agenda should utchide:
a. keview of private hangar agreements available, discussion of private hangar policies.
h. keview of Mn/DOT hangar funding.
c. Review of proposed 2D04 safety improvement project with City Engineer and Airport F..ngineer
At 6:55, x motion to adjourn was made by lloug Kephart, second by Doug McGraw. Unanimous approval.
C~
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`~ <<` ~]
•
08-0ct-03
Institution
escription_
nterest
Rata _ CITY OF Hl1TCHINSON
CERTIFICATES OF DEPOSIT
August 91, 20D9
Date Date
OF Of
__._ PUrchase____ __. Maturity _
Amount
US BANK Money Merkel 1.43% 10f31/D2 11/5/02 388,448.76
Smlth Berney FWLB C 5.00% 7!18102 7130/08 300,D00.00
Smith Barney FHLB C 4.OD% 9127/02 10/10/07 300,D00.00
Smith Barney FHLB C 4.375% 9119/01 4/11!05 750,000.00
Smith Barney FHLB C 4.180°~ 9/25101 4!19!05 270,000.OD
Prudential pool 336814 7.226% 12 31 96 D2 01 2026 13,846.78
Expected life 6.2 years
SmithBamey FHLM-C 4.850% 11/21/01 5!21/07 300,375.D0
Prudentall pool 336399 7.270% 12 31 86 02 D1 2026 13,391.32
Expected Ilfe 4.1 years
Smith Barney Money Market Varies 8124!03 9/8/03 793,012.50
Smith Barney Money Market Varies 8/14103 9/22/03 699,500.67
Prudential Money Market varies 1/2J02 Open 46,318.00
Prudential FHLB 3.05'° step 7116/03 7/16/13 200,000.00
Prudential FHLB 5.00% 5!22/03 5/22/13 300,DOO.OD
Prudential FHLB 4.00% 6!12103 8/12!13 300,000.00
Prudential FHL9 1.190% 6/26!03 08/28/13 400,OOD.00
Bremer 1.tOD% 07/30/03 12/30/03 50D,000.DO
Cltlzens Bank 1.600% .02/14/D3 2/18104 200,DOO.DO
First Minnesota 2.650°.b 08!02/02 08/01/03 400,ODO.DO
Wells Fargo 1.550% 02/13/03 08/14/03 750,000.00
Citizen Bank 1.4005'° 03!13!03 10/16/03 750,OD0.00
Firstfederal 1.8005'° D4/10/03 04/15/04 750,000.00
First Minnesota 1.250°h 06!18/03 11/13/D3 754,818.50
$9,177,508.54
~(~_~ ~
CJ
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2003 ~. ~~ ' CITYOF_HUTC HINSONFINAN CIAL_REPORT __ 2.003
August _ 2002 2003 ZO
OS _ _ 2003 RD03 Au uat
REVENUEREPORT-G ENERAL August _
Au uat .
YEAR TO _ ADOPTED BALANCE ERCENTAGE
MONTH MONTH ATE ACTUAL BUDGET
~ REMAINING
-- U5ED
..
I -- _
TAXES 1 __ 1,379021.48 2,973,032.00 1,594010.52 46.38%
LICENSES _
422.56 534.00 33,$02.48 __ 38,700.00 4,897.54 _ 87.34°k
PERMITS AND FEES __
23,342.09
~ 30 070.53 285,300.96 191,000.00 74,30D.98~ _ 138.80°k
INTERGOVERNMENTALREVENUE .
~
56,837.24, .._
932.73 1,127,904.36 2,34_3963.00 1,216,058.64 48.12No
CHARGES FOR SERVICES 91
328.93 _
74,817.72 _
849852.21 1,369,599.00 719946.78 47.43°/v
FINES & FORFEITS ,
4,856.08 12 204.74 43,845.85 68,000.00 24,154.15 64.48°h
SALES __ 183.1$ 354.30 0.00 354.30 0.00%
INTEREST _ .__
1,550.33 122.61 _
fi,245.48 32000.00 _
25,754.52 19.52%
REIMBURSEMENTS _ _ ..__ 8,141.02 28,834.23 247,104.59 315,138.00 68,033.41 _
78.41%
TRANSFERS ' _
2681.50 7,424.00 455805.14 1,405,000.00 949394.86 32.43%
SURCHARGES -BLDG PERMITS _
839.
3
8 848.74 2,793.88 0.00 (2,793 _ 0.00%
Fund Balance I _
. ~ 178 701.00 _
178,701.00 0.00%
TOTAL 190,979.11 155,607.12 4,210 822.11 8,915,133.00 4,704 210.88 47.23%
_ _ _ _..
_ .
.. _
..- -y --- ~ - ~ -. ..
2002
-
~ CITY OF HUTC HINSON FINAN CIAL REPORT __ 2002
August ~ ~ 2002 2003 2003 2003 2003 August
EXPENSEREPORT-GENERAL August August YEAR TO __
REVISED BALANCE ERCEN7ACiE
- - -
MONTH
~ MONTH
ATE ACTUAL
BUDGET
REMAINING
USED
001 NIAYD R 8 CITY COUNCIL 2,956.82 2,982.17 31 477.21 57,589.00 26,111.79 54.66%
002 CITY ADMINISTRATOR 16,256.10 18,009.91 150,665.35 240,108.00 89,442.85 62.75%
__ _
003 ELECTIpNS ~ 558.20 48.70 361.89 11,125.00 10,763.01 3.25%
004 FINANCEOEPARTMENT 801.38
22 21821.52 251,117.21 413,438.00 162,320.79 60.74%
005 MOTOR VEHICLE ,
13 730.30 _
13,858.03 116,604.31 172 528.00 55,823.69 87.59%
008 ASSESSING 41,000.00 41,000.00 0.00%
007 LEGAL 12,8
55.77 8,99320 81 816.20 112,864.00 _
_ 30,947.80 72.58%
008 PLANNING 1 _
_
1212,118.77 13,201.12 _
98,647.50 146,793.00 48,145.50 _67.20%
008 INFORMATION SERVICES 8,993.87 _ _
8,514.95 62,227.50 185,530.00 103,302.50 37.59%
,
437085.07
110 POLICE DEPARTMENT _
18
9
,422.57 1,557,008.29 2,358,595.00 801,586.71 86.01%
_
919.89
115 EMERGENCYMANAGE~ 1 .
_
_
573.44 1,782.30 _
18000.00 16,217.70 9,90°k
,
120 FIRE DEPARTMENT 114,487.87 12,594.41 167 341.78 _
330,285.00 182,843.22 50.67°k
130 PROTECTIVE INSPECTIONS I 13,fi92.30 13,885.38 117880.48 177,628.00 59 787.52 66.35%
~ 35777.83
150 ENGINEERING 44,827.67 312,695.52 488,848.00 176,152.48 63.97%
_
5$,946.81
152 STREETS & ALLEYS 77,184.17 584,561.43 842,431.00 277 868.57 67.02%
_ _
7,547.40
160 CITY HALL BUILDING _
12,880.10 _
105,744.11 154,208.00 _
48,483.88 _ 68.57°k
201 PARKIRECREATION ADMINIST ~ _ __
14
058.11 _
~ ~ 15,342.52 _
116,039.89 179 880.00 63,840.11 64.51
202 RECREATION ,
643.50
30 18,587.87 I 174,508.17 _
221,851.00 47,142.83 78.73%
_
203 SENIOR CITIZEN CENTER ,
8,007.40 _
3,399.51 ' 60,368.50 80,883.00
- _
514.50 99.15%
204 CIVIC ARENA ~ 13,770.08 --
20,877.81 -
159,780.56 -
270,736.00 110 955.44 59.02%
205 PARK DEPARTMENT 84,048.67 61,137.08 577,463.02 721,348.00 203,885.98 71.74°h
208 RECREATION BUILDING & PDD 10 770.84 _
5,478.58 53,868.20 118 428.00 64,558.80 45.49%
207 EVENTS CENTER ~ ~ 5,635.97 8,fifi8.50 112,200.30 167,891.00 55,680.70 66.83%
208 EVERGREEN BUILOING 201.60
1 705.75 _
5,713.10 _
23,970.00 18,258.90 23.83%
250 LIBRARY __ _
,
1
2590.38 2,428.83 100,973.90 139,408.00 38,435.10 __ 72.43%
301 CEMETERY __
_ 8,369.51 78,408.36 115,157.00 36,748.64 _ 68.09°k
310 6EBTSERVICE 9553.75 161,049:00 151495.25 5.83%
320 AIRPORT 5,378.11 3,774.51 85,970.13 74,431.00 11,539.13) 115.50%
_
350 UNALLOCATED GENERAL EXPE
19,519.16 -
62,127.73
386107.83
764000.00
.397882.07
4 . _e
7pTAL .__... 883 108.80 _
651 883.82 5,460 968.99 8 749 804.00 3 288 837.01 82.41 °k
~7l <~~~7
C,
J
C~
J
2003 ~ CITY GF HUTC HINSON FINAN CIAL REPORT
Au uat 2002
~ ~ 2003 2003 2003
REVENUE REPORT-G __
ENERAL I August August YEAR TO REVISED BALANCE ERCENTAGE
MONTH MONTH ATE ACTUAL BUDGET REMAINING USED
TAXES D.00
' 0.00 1,379,021.48 2,973032.D0 1,584,010.52 46.38%
LICENSES __ _
422.5fi _
534.00 33,802.46 38,7DO.D0 4,897.54 87.34%
PERMITS AND FEES _
~ 23,342.09 _
30,070.53 265,300.98 181,ODO.DO _(74,300:9 138.90°h
56,837,24
INTERGDVERNMENTAL REVENUE ~~ 932.73 1 127,804,36 2,343,
963.00 1 216 056.64 48.12%
_
~ 91,328.93
CHARGES FOR SERVICES '
74,817.72 '. 649,652.21 _
1,369 588.00 719,946.79 47.43%
FINES & FORFEITS __
4,656.08
~ _
12,204.74 43 845.85 68,ODO.OD 24_,154.15 64.48%
SALES __
..
'i 0.00 183.18 X354.30) 0.00 354.30 0.00
INTEREST _ 1,55D.33 122.81 6,245.48 32,000.OD ~ 25754.52 18.52%
REIMBURSEMENTS 9141.02
I _
28,834.23 _
247,104.59 315,138.001 _ 68,D33,41 78,41%
TRANSFERS _
2,661.50 7424.00 455,605.14 1
,4D5,DOO.OD 848,384.86 32.43°k
SURCHARGES -BLDG _
PERMI75 838.36 _
849.74 2 793.88 _
O.OD (2 793,88) 0.00%
Fund balance _
0.00 0.00 0 _DO 178,701.OD 178 70100 0.00%
_
TOTAL _
_
18D,879.11 155 807.12 4,210,822.11 8,915 133.OD 4,704,210.69 4723°h
General Gavt. 1 87,61fi.71 100,289.70 888,761.38 1,515,183AD 616,421.62 59.32°k
Public Safe ~ 487 144.93 216,575.80 1,843 992.85 2,884,508:OD 1,040 515.15 63.83°h
Streets & Alleys _
94,724.44 122,011.84 877,258.95 _ 1 331,278.OD 454,022.05 85.905'°
Parks & Recreation .. 178,72fi.55 147,104.04 1,378,324.OD 2,019,354.00 640,030.00 88.31%
Miscellaneous _ -
24897.27 ---
65 90224
481 831.81
999A480.00
537 848.18
46.19°h
TOTAL 883,109.90 651,883.62 5,480,988.99 8,749,804.00 3,288,837.01 62.41%
~~ ~~~~ °~
Ci of F{utchinson
Income re orfis -Water Sewer
Au t1St-03 Prior Prior
Annual ~ Current ' Year To. bud at Percent Year Year To arcent
Bud et Man[h Gate Remafni Used B et Data Used
4~6 WATER
4001 REVENUES I ~
4250 TOTAL CHARGES FOR SERVICES 11,000.90 2,656.49 9,656.49 -1,343.51 87.79 0.00 7,000.001 0.00
4450 TOTAL SALES 1,227,000.00 134,371.03 834,195.50 392,804.50 67.99 0.00 766,546.92 0.00
482{1 TOTAL INTEREST ON INVESTMENTS !
4700 TOTAL REIM$URSEMENT5
4001 REVENUES 40,000.00
0.00
1,276,000.00' ! 0.00
0.00
137027.52 0.00
1,572.59
645424.50. -40,000.00
1,572.51.
X32,575.50 fl.00
0.00',
66.15 0.00
0.00
0.00 0.00
1,420.43
774,967.3b 0.00
0.00
0.00
6001 E]tPENDITURES
6105 TOTAL SALARIES 8 FRINGE BENEFI !
6200 TOTAL SUPPLIES, REPAIRS & MAIN 320,521.00
92,250.00 23,512.28
1,843.71 198,223.47
38,171.41 122,297.53
54,078.59 61.84%
41.38%', 294,196.00
96,000.00 191,188.47
50,268.24 64.99%
52.36%
6300 TOTAL CONSULTING 219,500.00 38,302.71 . 110,573.261 f08,926.74 ~ 50.38% I 165,000.00 29,456.56 17.85%
8306 TOTAL OTHER SERVICES 8 CHARGES 203,800.00 73,270.44 116,175.99 : 87,624.01 51.0095 181,280.00 . 91,979.48 50744E
6600 TOTAL DEBT SERVICE 14,745.00 1,226.75 9,830.00 47,166.69 66.67% 76,705.00 11,136.67 Bfi.67°k
6700 TOTAL TRANSFERS OUT 55,000.00 0.00 0.00 55,000.00 D.00% 53,00D.00 0.00 0.00%
6900 TOTAL M15CELLANEOUS
6905 DEPRECATION
6001 E%PENDRURES
NET [NCOME OSS) 12,950.00
235 000.00
1,153,766.00
t24,234.00
" i 124.00
19,583.33
97,865.22
39,162.30 1,006.00
156,666.67
' 630646.80
214,777]0 11,944.00
78 333.33
- 565,372.89
-997,946.39 7.77%~
66.6746
0.55 12,450.00
220,000.00
~ 1,038,63L00
-1,038,631.00 5,431.81
146,&66.67
~ 526,127.89
246,839.46 43.63%
66.81%
:
i
Na~rt income statement lw et I
7000 TOTAL CAPITAL OUTLAYS 332,250.00 0.00 3,778.04 328,531.96 0.01 541,700.00 16,320.53
~~
i~
l:/
r ~
~J
s •
Au ust-03 Prior Prior
Annual Current Year Ta Budget Percent Year Year Ta erceM
Budget Month DaM Remaini Used: Bud Date Used
4~7 WA5TEWATER '
4000 REVENUE & EXPENSES
4004 REVENUES 0.00 O.DO 1,024.17 -1,02A.17 0.00
4250 TOTAL CHARGES FOR SERVICES 0.00 O.DD 1,895.02 -1,895.02 0.00. 0.00 1,500.00 #OIVIO!
4450 TOTAL SALES 2,&26,500.00 215,568.69 1,592,292.05: 1,034,201.95 fi0.62~ 2,502,000.00 3,726,060.52 69.07%
4620 TOTAL INTEREST ON INVESTMENTS 40,000.00 0.00' 0.00 ~ 40,000.00 0.00 0.00 0.00
4700 TOTAL REIMBURSEMENTS 0.00 0.00 933.25 -933.25, O.DO 0.00 587.05
4001 REVENUES 2,666,500.00 211,566.89 5,596,144.49 1,070,355.51 ~ 59.66 2,502,000.00 5,730,147.57 fi9.1595
6001 EXPENDITURES
~
6105 TOTAL SALARIES 8 FRINGE DENEFI 493,348.00 26,701.80 251,784.66 241,563.14 SL04 506,859.00 294,893.93 56.19%
6200 TOTAL SUPPLIES, REPAIRS & MAIN 173,500.00 ~ 15,484.34 ~ 132,305.32 61,194.66' 64.73 169,300.00 , 528,162.88 75.7096
6300 TOTAL CONSULTING
6306 TOTAL OTHER SERVICES 8 CHARGES. 362,700.00
425,220.00 5,827.79
28,260.65 97,732.11 264,967.69
295,800.1 1 133,419.69 2fi.95
68.62 171,000.00
422,815.00 : 126,109.10
248,724.24 73.75°6
58.85%
8600 TOTAL DE6T SERVICE 1fi2,772.00 17,436.92 139,495.33 23,276.67 100.02 209,243.00 108,514.67 51.66%
6700 TOTAL TRANSFERS OUT
6900 TOTAL MISCELLANEOUS 55,000.00
43,fi00.00 0.00
390.00 0.00. 55,000.00
. 8,304.221 735,29578 0.00
5.12 . 53,000.00
23,600.00 0.00
6,616.54 0.00%
29.14%
6905 DEPRECATION
6001 EXPENDITURES 700,000.00
2,416,540.00 fi0,000.00 480,000.00
154,121.501,381,421.95 ' 220,000.00
5,734,718.05
352.48 700,000.00
2,255,577.00 46fi,fi66.fi7
1,379,947.52 66.67%
81.18%
NET INCOME LOSS) 250,360.00 57,447.39 214,722.54 X64,362.54' •252.62 248,423.OD 350,199.95 tkWPAM§4
Non income statement bud et
7000 TOTAL CAPffAL OUTLAYS '
5,618,900.00
30,267.83
104,780.45
5,514,119.55
' 6.47
5,930,740.00
382,575.73
19.81
~~.
rt
r.
~/
u
• E''-R €~-ME+il C"MI. & .XF'.i'1E!.9
' ?NC:;)HE 5T.3TE3".E!~E~i
rJFE wR7 FiJf, REVh~PJE
SA!_7ES - EI_FT:TRIC F^)EFL ~7
% SALc5 FOF RESJSLE
+'~T YNCIIF3£ FF?DM CiT'r?ER 50VRCE5
SF_CI3RITY LIGHTS
] F'OF-E RL"NTRL
SALES "~ GA5
~rOTgl. 17FERATT3iG REYEiJiIE
V
7
i
i
~_
U: ,
flQ
11F'EkATING EX!'E^FSES
F'RODUCTIL3N ~ER.STIOH
PROD3JI;TIUid HAItFT'ENAiJCL
F'URCNA:iED POWER
TRAHS3iISSTUIN OFERATIOtJ
TRAN~kISLiIi]i'! 1hA21VTENAF)C£
ELECTRIC DI5TRIBkfTI0.N UPERRTIUN
ELECTRIC UISI'RIEIJT IUN MAINTENAtKE
PURL:HA5ED GAS E)iPE.NSE
GA5 TRAI'lSTfISSTEHJ I3FERATIQN
:+AS TkAHSHIuSTCN! HAIFi1F.NANCF_
GAS DTSTRTEClT IF]N UPERATICH
GAS DISTRIHUT IUN MAINTF-NAFlCC
CLI5TUMER ACCOLRJTIHG 6 C[ILLECTIOPS
ADMINI5'IRATIVE R GEFlERAL E)LFEii5E8
DEPRECIATION .
TUTAL f]PFRATING E)LPEHSEFi
56x, , 0<. A . ~'4
,. n, g~9. ~•)
'7,7`14_{'x0
i ,9Bi.b0
5.261,1:1.6,;32
?O-, -47.•3
3C~.'-i , c 3.8 , 96
4, 224.c';'28.h4
1 ei4 _,<-1
13', ~n7.%39
2di,? . ?L S . ?d
i:'s,sx5.~3
•~. 795, P.3H.~~1
.co
_ :'rS
24.`.1, x27. ~9
i, 141, 4'<7, 45
1.273,333.36
14, 67L, S'%.7, 36
lJn'R.:AF'r
1'EAF` TO F3A TE
S~ ~ 545, 5;fi.•?7
ER, U43. t0
Ca-74. a0
1, uG49. 00
i~ -75:5. ~ 7Fi. Fig
2~ 4 , 3EY5. 12
7:043,045.76
1.~~.
20'7, 8:! 1 ..3
1'a7., 45A,'25
:. 95e,, 9 i 4. tit
.00
.~O
2~ 7. i,=~.:_a
74:4 ~5. 34
236,F~..3..23
470,347.75
1 , 5417 , 0E)0 • L)4
15 . 51 ~, Ii4B. J8
Ellit'.GI 'i ED
YEAR TC BRSF_
12', 31 a,•i ,0. .9
41o S30,i~0
7,394.10
'~ . 666. is0
E , 72:1, 474. S 4
59.75£,, 1`3.;'3
3., 90J, 477.49
244,344.55
6,20?, x5`.,_00
:~s3..ss
7, bbl_05
29~,6?U.54
S04 , (v;~)S , 20
:,,955 , 2i:+9. S Q
? , t+66 , €30
,E:70. 15
2E--. a~2..+2
6S, 0~d.74
233,377.52
1.,099, L~.6. i8
i , b4v, k>v,2.0F3
E8.05?.664.54
tiIIC:.E)
LE~dIA: IGk
4.'d_~8
25.80
3.50
" q{3
f 1.V1'7.BO)
SfSd..58
L 4~i4.44)
f SSO, 247.CKa5
~0,04L.43
191.02
~200,154.d8?
L 28, 449.135 i
{ xC75.723
?, 66d.RO
3,600..15
18,856.?2
f iO, `..91.70)
c3, S[f5, 91)
L i?, 909. es3
Ai.96
{S., 0'4:3, iCii_`.`~4)
1N?vi;Fu
iJLfP°~E`:
1`,; 477: 247.:8
75J, C'30. 46
13 , 00O _';rt3
0it0 _ ~7A
7 , 53;3 , 857.0U
3,145, Gi 2."t;i
396, ~,LJO.00
d,2or, x~~s.~)o
11 , 5E)F3. ~30
439,313.-"r3
i 56 , 0430 . L)O
d, Oda.S27.18
4,taLx'3"n0
Y , 4f~ . GO
4?'~ , 73?. i5
311 , SL.S_~.'3
1,$31,55)1,00
2.46U , U{30" C~0
3 i .56:3, 397.9?
riFERATING INC{N4E k.53:;, 1:'.6. ]d h4A, 8~s0.st1 1,448, 484.79 L1,053, 635.°8) :?,297, 7U.i .n6
UTHER INCOME - -
f.3THER - iiET -0£), a 5.9.'1 5'i, 649. Sd 40, 002..00 15, d47.E36 63, 070.OU
INT,r-,REiiT Ii+1CL7i~ 8~,: i-s '7. ~y 145.7x7.38 66.G7+9. U0 ?9. Si2_38 LC•U,'~f,0.a~d
HIEiC: INCUi1E .~ ~, ~+r)€.i, i!3 14°;, 6x)2.71 23, 33'4.:x0 L'?2, 268.21 3`,, Gi~lO. W
.r,AIid UN DT5Pf35AL - ELECTRIC . X10 :.. 034, h' .G. 'ad °O 3 , 034, 0fi5.5G . ()0
GAIN fH@ DISPOSAL -GAS . Ap 136, °,,~7.`i8 150, fn70. f30 [ 13, 442.42) f 5Q.000, L)0
MISC INCOME -GAS 6Yt11S l3,S X8.33 .£36 _00 .(96 .00
TOTAL '3TH'cR 7NCLWE ~ 23'1, 5:;4.07 L, 55 -, 5`:2.:'5 255, G?d.:,4 i .237,fiS1,7S 345,'~SE~~O. fi3
fiTHEk F~fPE"NSES
i3I'3}: EAPE!dSE5 i0::, o-•?~.-3 iS, 3:.7,4)5 .90 L~5, 315.1133 ,90
I1VTF~5T L-XFENSE Zf,:?. E'Y5.44 LE2.7E 1 . z0 1"74 , 4r x,2.479 { 8, 6'.',9.013 ?_47.450.130
FITAL CITIiER t"XF'EiJSES 36 s, 9 '0.:35 'X':3.0 i.6. IS 174, x]62. S;9 (8;.i, ;:a4. b6) 247.:,.+0.;70
Cfl?•lT RI8L3TIEtiV 7U CITY Sf:~:=, ~:~'J.4•f) 5&~%. 4'~V. ^.0 :,i4, FSr.2-60 C~'3, 5:5T.40) SE2, 0•)0. A6
TOTAt CUNT3iTAUT IOB~ TO CI`sY 5r~-, 4~s0"~~+0 `,$ti..~'f7 ..=A 5S's, 6352"60 C?3.`;e7.4q) 9L~2, G{s8.4)0
?vUN-UF'ERATING Ii2CL]ME
NE•~ INCUh+~
'T0='.AG6.'g
92!:,'09. n3
1.31 ,,:7`L?i
;4CB,Y18.i43
S.2£-P,S58.50
1 .OF30, SSU. ^9
lc. , 534::1 i
$84 , 550. f)0
1.433, 5`16.!,5
f
THBJ ~CIF'AL EGi1I iY h LIABIS ITIES
N2]NECif QL E4i]iTY
MUk2.'IPAL. EBU I'FY
~ COkT32IBUT FO EidUI'fY
_ l7NAF'F'h"C~FRIA7~ED.RETRINED :~AIi::Ih~~i,5
1 TOTAL MUk.*.CIf'AL EGWITY
~ _ _ LII:Jy TZ:Rri_ LiABFLITIES-NE? O:-`
CURi:ENT MATURITIES
I I_EA`-=E PAY AINfS
~D(]i B BL?iVD5
E003 ROIiDS
} 70TAL ]_C11~Y TERN 1_IABILITTES
CONSTR CfI;~TRACTS S ACCTS PAY TiEI'A_::!
} ACCRUED EKPFN5E5 - RETA7: rs~AGF_
TOTAL GC$d.: TRLICTIOk ix ALxTS r'AY
} CURREkT A ACCRUED LIABIL?TI~S
AC~DUkT5 rr^AYABLE
iNTERESF ACCRUEA
I ACCTS PAYABLE TO CITY OF HL''iCl~i ~ii!"ON
_ - _AGC,R41EB__VgGP.'FIGN PAYA9LF
ACCRUEA MEDICAL FUND
Y ACCRUED REC PAYMENT
6~15TSkI~R DEP95I'1'S
O'Fi~R CURRENT .L ACi:RUED r. IraRll. :.TIcB
f TOTAL. Ci.IC'F:EkT a ACCRUEA LIAY.
TOTAL [~idICIPAL EQU€TY S L_i AB
1
r:•
~ . .
r
U5I
me'
M
"Y
r s€~:='
ALA: ?I, 'F1C•'+
i
~ '.~ ~ • 3~OTAL a ~:
S.S6i,FbG7.?Y
1,316, Sc`.?i
48, 7.02, 14n.67
d , 28E..'r.3
S3 , 7?5 , OE,=~ . C~}O
3S,74S,2R6.~.+
'~ 32,68 ^~ ..3D
232 , OEG . 3r?
4.:i7L: 668.9
il1,OE7.70
a 47 , F7Gi3. EiU
596. 9'in.::f
{i62.t794.39.)
28.864.42
7R, 825 ,+r D
AS, 782.1?
4,795.71=J.3)
8EI , 467 , 227. S2
`it~
1
t ASSETS
LITILI TY F1_ANT - AT CE7E:T
LAND ~ LA~JD 12IGNT5
7 U~"F`~EC I~AkR..E Ul'ILITY FtANi
_ T61 AL Lk C:LITY F~RIQT -
i LES3 A+~Cl1i4L~fiTED DL•P'RECIAT IJF1
_ - '~ h iAS. ACCU_!'R!LA'iED DEFR£C F.AI i sJN
! ~ L"^tV3TR:3CT iaN LN FTtf3Gk655
__ _ _TO1'PL CEJi~tciTFifICTIf$€ LN PRQGRk'S5
I T@'iAL UTIf_ITY PLA1~l7 DE"PkEC 'JALLfE
RESTR7:f:TEU FLINUa A ACCOU.^ITS
+ ~ FUTURE EXPNJSION S DEVEL~ tPMEtQT
- - 2Qb3 I.~FU1dDING F~UNU
P<]d~fll RF5EFIVE 2003
76TAt REFaTRICTFD FSIND5 & ACCOL+tV7S
L'LRikE:NT 6 ACCRUED ASSETS
LASH Iii &ANIf
"' ACCOUN'f5 kECEIVABLL-=
ACCl3LNVT5 FtECEIVA73LE "- CY L1.,E $II LING
I ~; IkYEhRCiRIES
_ _ -__ _ PREPR~11 _ Il13LiRFWCE
i.% CLEARING ACCCHRiT
> '~• SAGES TA% RF.CEIVA$L.E
_ _ _ _TUTAL !~IJFtRENT_ F fiGY RL1E6 AS$!= TS
~_ i
1 ~ DEF~ERi~II CHARGE
-. H@IJfF D~5C~lN!'f .2003
_ -_ -_.7IITP.L DEFERkED CFNRGE
/ '
-~ TOTAL A95ET5
l '
3
1
1
P•,f_ _H~ ET
Akl~:. :i .~ 10F:.;
fr +c ~a ~x *pTAL r +. +t
505 , 41 i _;.4
70 , 8b2, 4?_4.6:3
".'i, 412, 3:{o.z7
(25, T~i1, 4$6.1@}
16, 187, 5$8.43
S¢, S$7, ]. C-4.43
3.4. 321, 21(7.9F7
4. i17f,, 648.78
83i, 533.43
2fi , 029.393. L S
2, i~73T, 074.83
2,790,975.9E
5@0,8i4,7.T
1, i78,OO4 _f+2
$4.572.91
1T .GO
704,211.13
7,371,651.44
.'.,6T, 948.55
667 .948.5"1
R8.9o7,227.5~.'
'1212603
.3:2 Fu1al
HUTCHlN50N AREA HEALTH CARE
Compara[rve Balance Sheet
As of Fugust 31, 2003
ASSETS
Current Assets
1 Cash and inveslmen~-Operations
2 Cash and invesfinertts-Self-Insured
3 Subtotal psh &lnvestmenls
AUG Jl1LY AUG Charge
2003 2603 2002 CY vs PY
59.626,809 510,783,867 58,865,519 761,290
1,134,775 51,669,757 500,124 634,651
556,761,584 511,652,924 59,365,643 5,395,941
17,875,640 17,564,611 16,414,349 1,455,691
(4,742,391] 14,743,536] {4,321,532] {420,859)
{4,605,327} 15,121 9761 14,673,8501 I13i,417]
56.327,322 57,618,699 57.423,967 903,355
247,479 343.151 175,242 71,837
709,611 698,670 666,247 21,424
259943 401,964 292,347 {32,404]
526,305,599 520,935,348 517,945,446 2,360,153
LiABILk71E5 Ald9 FUND BAlAi4l:E5
4 PaOenlfFiesident receivables
5 A1lowancce forbad debts
6 Advances antl Oontraqual allowances
7 NeF paBeMlrasidenl and 8rirdpady
8 payor receivables
9
10 Other receivables-net
1 S Inventories
12 Prepaid expe05es
43 Totaf CurteM Assets
14 Board Des onatedlFuMed DeorerJalion lmresrments 513,949.638 513,940.052 56,704,068 1,245,574
15 Investment in JaiM Ventures 5367,560 5336,560 564.114 303.389
Plant 0.ssels
76 Land
17 Buildings
18 Aoarmula[ed depredation
19 Buildings less depreciation
20 EquipreeM
2i Accumulated depreciation
n Equipmen! less depreciation
23 Cashcans[nrc~n E equipment
2a ConsWClion in progress
25 Total Ptah Assets
Other ASSels
26 Defened Bnandng costs
27 7o[al Funds
f ~
V
L~
~ ? 4J ~ FINS7MN7
~ Pam Larson
51,059.788 54,019,788 51,679,788 4
Curteni Llabilites
Current maturiRes of
Long lent debt
Accounts payable -trade
Es6maled contractual
set8emeras~tel
Aaruetl expensce -
Salaries
PTO
Enlerest
Self4nsured programs
Other
Deferted Ralrli0es
Defertad revenue
TWa1 Current Liabilities
26,165,491 26,113,800 26,118,681 46,816
(12557890] !42671668} (11,093,768] {4,064,530} Lono-tertn De6[fless curtent
514,007.599 514,042,132 515,024,913 (1,O V,314} maWd6esk
15,621,211 15,375,935 15,042.583 578,628
It1,769saz} {11s75,73a] {1s,o9s.lap Is7as5s1
53,&5},379 $3,T00,20i $3,997,402 {96,023}
0 9 0 0
3,280,719 2,800,986 132,956 3,147,761
522159485 521563107 520,525,061 2,034,424 Fund balance
5106,008 5107,244 573.971 32,117
556,868,370 556,882,311 544,942717 11,975,653 Total Funds
[A] {B] {A]-IB]
AUG JULY AUG Change
20!13 2063 2002 CY v9 PY
51,109,940 51,118,860 5813,683 296,257
1.836,650 1,849,754 1,737,334 79,516
2,246,918 2214,542 2,655,273 !646.355]
789,702 1,230,849 665,440 124,262
1,332,313 1,329,139 1,204,346 127,965
186,582 91,186 160,522 26,060
587,561 ~ 617,561 571,658 15,903
464,165 746,835 139,618 25,147
167,444 143,277 753,453 [6,609]
5,646 11,292 5681 185
58,349,121 56,551,255 58,106,210 242,911
522,270,083 522.269,768 513682,799 8,767,284
526,269,866 526,1Hi1,268 523,323,706 2,945,458
556.886,370 556,882.311 544,912,717 11,915,653
HUTCHINSON AREA HEALTH CARE
Statement of Revenues and Expenses
Montn and Period Er+tled August 31, 200.5
~.J `
ice.
n/
V
Revenue
5 In patient revenue
2 Out Patten[ revenue
3 Resdent Revenue
4 Total pa[ienthesideM revenue
Discounts
5 Governmental 8 Pdiry Discount
6 Free Care
7 Total deduction firm revenue
B NeE palientltesidenl revenue
9 Oyer operating revenues
10 Net operating revenue
enses
11 Salaries
12 Employee BeneFrts
13 Professional and Medical Fees
54 UliN6es, M1noa CantracLS & Repairs
15 Food, Drugs 8 Supplies
76 Other expense
17 Minnesota Care
18 bad debt
59 Interest
20 Depreciation
21 Total expenses
Excess of net operating revenue
22 over {uroder) operating expenses
Nonoperat ng Revenues
23 Investment irroome
24 01ner nonoperalirg revenue [nett
25 Plaza 15 Income! {Lces}
2fi Total nonopera7ing revenue
27 Net Income
CURRENT A10NTH
Over [Under) Sudgel
Actual Budget Dollars Percertl
52,543436 $2,624765 ($265,329) -10.0%
3,332,911 6,906,074 {673,563} -16.8%
602,887 509,3% 93,501 184%
56,479,234 57,34x,225 {5660.991] ~11 7%
2,771,607 3,376724 {603.117] -17.9%
0 4,166 [4,166) -t 00.0%
$2,171,607 53,378,690 SE60T,263] -18.0%
53,707,627 53,961,335 {5253.706} -6-4%
65,251 43,492 21,759 50.0%
$3772,676 E4-904827 [$231,9491 -5.8%
51,751,627 $1,759,726 [$7.699] -0 6%
366,965 439.185 {72,224} -s6.4%
454,265 465,990 (31,7251 8.5%
183,313 158,558 24,755 15.6%
431,022 489,167 156.145} -11-9%
142,729 533,542 9,787 6.9%
37,302 37,393 (11 0.0%
41,385 98,568 (57,303) -58.1%
40,246 42,173 {1,9291 4-S%
166 136 159 341 [13.203] -0-3%
53 595 186 S3 8]13 673 [5206 487} -5.5%
$177692 5201154 [523,6621 -15.7%
514,917 522,500 pE7.583] -33-7%
9,269 7,357 1,692 25.7%
6037 8061 [2026] -25.1%
E30203 537918 [577151 -20-3%
E207 895 5239 072 [531 177] -13-0%
YEAR-TO-DATE
Over [Under} Budce_ t
AUua[ Budget Dollars Percent
526,322,946 521,511,913 ($1,]68,967] -5.5%
27.SSO,i12 30 166,207 (2,616,095} $.7°R
4,546,137 3,996,690 549,647 13.8°,6
E52,479.195 555,674,670 SE32554151 -5.8%
23,691 4q0 25,549,168 [1,657,728} ~-5%
__ 57l 33,333 {32,756} -96.3%
E23,692,017 $25,582,501 [51,690,466] -104.8%
E28,527,776 E30,092,1p9 [E1.564,93F1 -5.2%
555,117 327,978 227,139 69-3%
529.082,295 530,620,687 [$1,337,792} ~ d%
E 13,32fi,686 E13,301,112 525,574 D.2%
2,975,956 3,419,942 [643.986] -13.0%
3,744,585 3,697 730 46.655 1.3%
1.274,183 1,228,066 46,117 3.6%
3,577,956 3,697,460 {119,5041 -3.2%
1,022.639 1,035,225 (12,3661 -7.2%
297,238 298,4 t9 {1,1811 -0.4%
366,750 789.515 (423-365] 53-8%
316,158 332779 {16,621} -5-0%
1 164 969 7 243 358 [78369] fi.3%
528066.140 E29043608 ($976,868) -3.4%
YEAR-TO-BATE
August, 2002
S1T,96A.571
26.748,231
4.031 879
E46,760,487
21 Ph{
Fnat
VARIANCE %
2003 v5 2002
13.0%
3-0%
12.8%
7.5%
2 F,477,654 11.2%
0 rJa
521,477,654 tt2%
527.282.833 4-6%
176,626 215.4%
527,458,861 5.9%
$12,386,126 7.6%
3,041425 -2.2%
2,456,519 26-7%
F,157,895 10.1%
3.272,655 9.3%
663956 F8.5%
279-676 fi.2%
668.297 X52%
315.745 0.1%
1232,162 -5.5%
$26,173,657 7.2%
E1915555 $1,376-479 [5360.924] -26.2% 51,285,204 -21-9%
5135,636 5180,0x0 {E44,362y -24.6% $65,479 -22.7%
75.367 56,625 18,742 33.1% 7,964 844.0'6
52494 64475 [1798]) -18.6% 128,061 41.0%
E263499 5301100 (537.507] -12.5% 5311544 -55.4%
E7 279,654 $1,677,579 [5398.525] -23-6% 51 596,748 -19-9%
836 976 [140} -14.3% 6.749 7,162
28 Pa[ierH days 624
3 3,418 296 6.0% 27,6x9 27,170
29 RP,siden[ days ,
30 Percent occuparwy-Wdge[beds-HOSpilal 64.9% 52-5% -7.5% -14.3% 46-3% 49-3%
31 Percent occupancy-6Wget beds -Nursing Home 95.0% 89-6% 5.4% 6.0% 91.8% 90.9%
' 466
4 653.8 12.7 2-6% 446.4 457-6
~
33 FTE
s
Admissions padjusletl] - Haspifal ady .
588 642 [53] ~-3% -0,335 6,728
34 Expenses [net) per admission [adjusted!- Hosp+ta7 only 5,039 4998 49 0.8% 5.322 5,t 56
35 Revenue per admission [adjustetll-Hospital only 9 935 10,586 [644} -6.1% 10,991 10,865
36 Net Revenue per admission {atljus[ed} - Hospdat only 5,415 5,358 57 t.l% 5 603 5,500
37 Discaunls as a percent of revenues 42.8% a6-0 % -3.3% -7.1% a5-6% 4fi-0%
38 FTE's per 100 admissions [adjusted} -Hospital onty 6 9 4.3 0.6 13.x% 4.9 4.7
39 Gays in Ne[ Acceunss Receivable 68.E 55-5
FINSTMNT
Pam Larson
[4331 E.0% 6,548 3.1%
279 1.0% 27,517 -0.2%
-3.0% -fi-0°A 44.9% 3.I%
0-9% 4.0% 92-1% -0.2%
-7.4 -1.6% 435.5 2S%
!3931 ~.3% 4.518 ~.1%
164 32% 4791 11-1%
727 12% 9,836 11.7%
103 L9% 5,528 9.3%
~ d% -0.6% 44.0% 3.5%
0.3 5.5% a6 6.4%
12.6 22.7% fiT.B 0.4%
PUBLICATION NO.
ORDINANCE NO. 03-356
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCIIINSON
FUR A YROPF.RTY TO BE RF.,ZONED FROM Rl TO R3 PDD
ROLLING MEADOWS EAST
THE CITY COUNCIL OF THE CITY OF HUTCHIIVSON, MINNESOTA ORDAINS:
WHEREAS, the Following described real property is hereby rezoned from R] (Single Family Residential) to
R3 PDD (Medium to High Density Residential) as requested by property owner:
LEGAL DESCRIPTION: Rolling Meadows East
WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece
oCproperty;
WHEREAS, there are certain parameters that will make this rezoning appropriate for this area;
THEREFORE; the City hereby officially rezones this property to R3 PDD and it shall take effect upon
publication of this ordinance;
Adopted by the City Council this 14`h day of October, 2003.
ATTEST:
Gary D. Plotz
City Administrator
~J
Marlin D. Torgerson
Mayor
r](h~
P[IBLICATION NO.
ORDINANCE N0.03-357
AN ORDINANCE AMENDING SECTION 8.11 OF THE HUTCIHNSON CITX CODE,
TO ADD LAN(:UA(:E ALLOWING FOR RESIDENTIAL PROPERTIF,S IN THE C3
(CEN'I"RAL COMMERCIAL) DISTRICT
8.11 C-3 CENTRAL COMMERCIAL DISTRICT
PURPQSE
The C-3 Central Commercial District is intended to provide an area far the grouping of general
retail sales establishments, offices and services which serve City residents and the surrounding
area. The C-3 District provisions and boundaries are intended to promote compatible land use
relationships among diverse types of uses and encourage well planned development or expansion
in accord with the approved Comprehensive Ylan. Only those uses which substantially interfere
with the overall function of the general commercial area will be excluded. On-site parking is not
required in this District.
PERMITTED USES
The fallowing uses are permitted as regulated herein, without special application
requirements or conditions attached. Similar uses may be allowed upon the
. determination of the City Council.
Trade and Services:
Any retail store or personal service business subject to all regulations
and such permits and licenses as may be required by law, and further
provided that the use is not objectionable due to noise, fumes, smoke,
odor or vibration, including the following and other similar uses.
Guttural facilities
Trade and business schools
Catering establishments
Employment agencies
Game and amusement arcades
Hotels and motels
Interior decorating service and sales
Offices for corporations and professionals
Publishing, job printing and blueprinting
Post Offices and other public service operations
Restaurants
Taverns
Theaters
Commercial Parking Lots
Pawn Broker Establishments (Added 1/9/96)
Massage service establishments(Added 6/10/96)
Upper level apartment units
•
`~Lhj~
Ordinance #03-357
Section 5.11 -Residential [n C3 District
October 14, 2003
• Page 2
CONDITIONAL PERMITTED USES
Commercial parkingg ramps for passenger vehicles only, provided a reservoir space
is provided within tTie structure for holding cars awaiting entrance, which reservoir
space shall have a capacity of ne less than two vehicles.
New/used automobile sales; indoor display area only. (Amended 11112196)
Motor fuel and service stations excluding major repair operation. (See Section
10.03)
A state licensed residential facility serving from seven through sixteen persons.
(Amended 5/9/95)
Group home up to 5,000 square feet. (Amended 519195)
All licensed daycare facilities which are not permitted principal uses under
Minnesota State Law. (Amended 5/9/95)
Single family residences annlyine for additions, decks, garages, remodeling, or other single
famil re~ fated uses
Conditions for Aresidential facilities= greup homes, crisis shelters, and licensed
day care facilities shall not be imposed which are mor restrictive than those
imposed on conditional uses or other multi-family residential property in the same
district, unless the additional conditions are necessary to protect the health the
. safety of the residents of the residential facility. (Amended 519195)
The requirements of Section 10.01 of this Zoning Ordinance shall apply to the
conditional uses described in Section 8.11 of this zoning ordinance. (Amended
519195)
EF"FECTiVIH: DATF. Oi' OIiDINANCF.. 'Phis ordinance shall take effect upon is adoprion and
publication.
Adopted by the City Council this 14t° day of October, 2UU3
Attest:
Gary D. Plotz
Marlin Torgerson, Mayor
RF,SULUTION NO. 12270
• 1tESOI.LITIUN GIVING Al'1'ROVAL OF A CONDiT1ONAL USE PERMIT AMENDING TIIF,
FLANNF,D DEVELOPMENT DISTRICT #02-00 AND A PRELIMINARY PLAT TU BE KNOWN
AS C(7LORADO RIDGE A RF.PLA'1' OF HELLAND'S SF.VEN1'H ADDiTIUN
WIIF.REAS, Triple H&O, Lorne ilelland, property owner, has submitted a conditional use perntit to
amend the planned dovclopment district #02-00 and a prcliminaryplat to be.known as Colorado Ridge, a rcplat
of Helland's Seventh Addition , of said subdivision in the manner required for platting of land under the
Hutchinson Ordinance Code, and all proceedings have been duly. had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and
requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described land in McLeod County, to-wit;
Lat I, Lot 2 and Lat 3, Black 2, fleldand's Seventh Addition, according to the retarded plot
thereof.
BE IT RESOLVED BY THE CITY COLINCIL OF THE CITY OF HCITCHINSON,
MINNESOTA:
l . That said conditional use permit and preliminary plat of Colorado Ridge arc hereby approved
and accepted by the City as being in accord and conformity with all ordinances, City plans
and regulations of the City of Hutchinson and the laws of the State of Minnesota subject to
the following conditions:
. a. Drainage inlet at the northcastem property line must be changed to a flared
end.
b. There must be an increased area of drainage and utility easement on the
eastem portion of the property.
c. When the storm sewer pipe is installed the City will inspect the construction
and inform the owner if the improvement is accesptable.
d. The City will not maintain the drainage Swale on the eastem portion of the
property. However, the Swale will be accessible to the City, if necessary for
public purpose.
c. Southern driveway must ba moved to the west side of the lot. To access
Colorado Street.
f Move the entire development to the south at least 5 feet for utility and
drainage easements to the north.
g. SAC/WAC and Park and Recreation fees will be charged with each building
permit.
h. .Each unit must have
separate water services, but may have combined sewer services because of the
depth of the sewer line. Itt the event there are roblems that arise with the
shared service line, the costs for re air will have to be divided evenly
between each res ective ro
i. Any relocation of services must be paid for by the developer.
Revised and adopted by the City Council this 14"' day of. October, 2003
• ATTEST:
Crary D. Ylotz
City Administrator
Marlin Torgerson
Mayor
~(.~b~3
RESOLUTION NO. ~j3
RELEASING PLEDGED SECURITIES
FROM WELLS FARGO MN (HUTCHTNSON OFFICE)
WHEREAS, Weller Fargo Bank MN (Hutchinson Office)a city
depository, has requested the following securities be released
under the collateral agreement with the City of Hutchinson:
F1IL Note 3133MLP9D $1,000,OD0.00 02-25-05
BE IT RESOLVED BY THE CITY CODNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City Finance Director be authorized to release the
securities effective July 31, 2003.
Adopted by the City Council this 14th day of October 2003.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
.~ C ~~LI
RESULUTTON NU. 12274
CITY OF HUTCHTNSON
• RESOLUTION 'EOR PURCHASF.
The Hutchinson City Council. authorizes the purchase oI the f.nllowing:
ITEM 0051' YUKPOSE DEPT. BllDGET VENDOR
:vet Air Pac - 25 60,000 Upgrade & Keplacement Ffre Grant $ Clarey's Safety Equ
S~
~_
The following Items were authorized due tv an emergency need:
ITEM
bate Approved:
cosT
PURPOSE ~ DEPT. ~ BUDGBT ~ VENDOR
Resolution submitted for Council action
. Motion made by:
Seconded by:
by: ~yIy~ orrill, ~"j n~nro nirurFnr
C
~(_h
C~
C
October 8, 2003
City of Hutchinson
Hutchinson Municipal Airport - Butler Pield
Maintenance Operations
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To; Honorable Mayor & City Council
Prom: john Olson, Asst. Public Works Dir., Airport Manager
CC: Marc Sehora, City Attorney
John Rodeberg, Director of Fngineering/Public Works
Subject: Airport Agricultural Property Farm Lease
In 2000, the City signed athree-year Icase with Kurt Reiner for approximately 87.5 tillable acres.
. The term of the lease will shortly expire.
Kurt Reiner has requested an extension for another three years.
ht keeping with our pall practice at the airport, and considering that his current lease payments of
$ I OS per acre are within expected market pricing fur rented property, t recommend execution of a
new lease for 2004 to 2006.
l'ropused motion:
F,nter into athree-year farm lease, covering 2004-2006 seasons, with Kurt Reiner, 17186 Vale
Ave, Hutchinson for 87.5 acres, more or Icss, of airport agricultural property.
~~~~
September 29, 2003
To: City of Hutchinson
I am writing resanding the ctitpvrt land which I have raved for 3 years. As this is the final
year of the contract I would like to request an extension of the 3 year contract.
i~ r
(Curt Reiner
17186 Vale Ave
Hutchinson, MN
J
J
~~<<.~
~~
c
Airport Agricultural Property Farm Lease
2004 - 2006
L~
Engineering /Public Works
City of Hutchinson
111 Hassan 5t SE
Hutchnson, MN 55350
~,~_~.~
• "Typical" EARM LEASF. AGREEMENT
THIS LEASF, AGREEMENT, made dis day of , by and
between the Cily of Hutchinson, a Minnesota Municipal Corporation, ("City"), and Kurt Keiner,
of 17186 Vale Ave, Hutchinson, MN 55350, ("'t'enant").
1. Property Description: The City hereby rents to the Tenant in consideration of the rents
and pmmises hereitafter described the following property located in the County of
McLeod and State of Minnesota, described as follows: (See Exhibit A)
'1'hc property contains 87.5 acres, more or less, of tillable agricultural fields.
2. Tenn. The term. of this Lease is for 3 years commencing on the 1~ day of
December, 2003 and terminatutg on the last day of November, 2006.
3. Rent. At the Tenant's option, periodic pay:rents may be made, providing full
payment is received by November 15 of each year. For and during the term of this Lease
the following sums arc payable by November 15 each year as follows:
• 2001: $9,187.50 2002: $9,187.50 2003: $9,187.50
Rents are be calculated nn rlte basis of $1D5 per 87.5 tillable acres.
a) Tillable acres used for the basis of this doctunent were calculated using the City's
Geographic Information System equipment. P,tty ciisptne related to tillable acres
shall be determined by mutual agreement between the tenant and the City using
sound geographic itformation procedttres. The City's Airport Manager must make
credits against the 87.5 acre total, in writing.
h) The tenant waives any right to withhold rent in any claim against the City.
c) The tenant grants pentission to the City to constntct municipal service
inprovements as necessary. In the event airy construction shall take land the tenant
has planted, a credit shall be negotiated between the City and the Tenant not to
exceed the market price of the crop per acre at the time the planted land is taken.
Any credit shall be applied to rents due. The tenant shall not plant, nor pay rent for
any land staked by the Qtvner or its agents nr representatives for construction.
(1)
~~~~~
• Rent shall be paid at Hutchinson City Center, 111 Ha<satt St SE, I futchinson, Minnesota aztd
credited to appropriate accounts.
4. Gtv's Responsibilities. The City shall he responsible for paying or doitg the following:
a) 'Ibe City's Wastewater Department shall cooperate with the tenant to the fullest
extent passible to coordinate the application of biosolids from the City's
Wastewater 7"rcaunent plant, should that action be determined in the best interest of
the City by that depanmcnt.
b) The C:ity's Wastewater Departtrtent shall comply with all local, state, and federal
regulations pertainutg to the application of bicsolids nn fields leased,
c) The City shall peaceably allow the tenant to nc~wpy the land far normal, customary
fanning practices.
5. Tenant Responsibilities. Tenant shall be responsible for paying or doing the following:
a) 1'he tenant shall occupy the premises for agricvltunrl proposes only. The tenant will
use normal, customary fanning practices in the care and maintenance of the
properly and, without limiting norinal practices, keep the prenses free of noxious
weeds ua the extent possible.
b) The tenant shall pay rent in a timely manner as prescribed herein.
c) 'I'hc tenant agrees to complywith all statutes, ordin:utces, rules, orders, regulations,
and requirements of the federal, state, cormty, and mu:icipal govenunents
regulating the use of the premses.
d) 7lre tenant shall coordinate with and allow, ar the City Wastewater Department's
discretion, the application of biosolids from the City's Wastewater Treatment Plant
on fields leased by the tenant.
e) P,rry applications of fertilizer made after the City's Wastewater Department has
idemificd a field for deposition of biosolids shall be coordutated with the City's
Wastewater Departrnern. The tenant shall not apply fertilizer at quantities greater
than those detemilrted by the Wastewater Department-
f) The tenant shall coordinate with the City's Wastewater Department, who may
require fields identified for deposition of biosolids be plowed prior to the end of
each crop season.
~ "1'hc tenant shall allow access to the property by dte City and its agents during all
reasonable hours for the purpose of examining the property to ascertain compliance
with t}tc ternts of this [.ease and for the purpose of carrying out operations and
functions necessary to the operation of an airport and any other lawful purpose
including, but not limited to, exhibiting the property for sale.
J
(2)
rj~ c~
. h) The tenant shall not remove or move any existing structures nr improvements made
u> the property by the City. The tenant may not store egtupment on the property
for penotLs exceeding one week widhout coordinating such storage with the City.
i) The tenant shall pile rocks tie other items taken out of arty field in areas designated
6y the City.
j) The tenant shall plow batik all fields prior to the termination of this lease.
6. Independent Entities. The City does not retain the tenant as an agent of the City nor of
tktc municipal airpnn. The tenant does not rctaut the City ac an agent of the tenant. The
Cary shall not provide to the tenant, its agents or employees, any benefits or expenses,
including, but not limited to insurance for liahility or property, or ordinary Uusmess
expenses.
7. Costs associated with this Lease. The City is not responsible for paying any of the
tenant's costs associated with this Lease, including preparation of the property for farming.
The tenant shall pay all costs related to fannhig the property, including the cost of plowing
property back at the end of this lease.
8. Insurance. The tenant shall acgttire and maintain properly and/or liability instu ance
adequate for theix operatio:u conducted nn the property. The tenant shall provide proof of
insurance upon request by the City. The tenant, while performing any scrvtce or ftinction
related to this lease, agrees to indemnify, save and hold hartxiless, defend the City and all its
agents and employees from any and all claims, demands, actions or causes of action of
whatever nature or character ansing out of or by reason of the execution or performance of
t'unctions provided in accordance wilt this agreement.
9. Assip~tment and Sublettuig Prohihitcd. Tenant agrees to assigtt or sublease the premises
only with the wriuen consent of the City. if the City does not consent, it may, at its option,
terntutate the lease.
10. Surrender of Possession. The tenant shall surrender the property to the City in good
condition .utd repair upon termination of the Lease, whetkter by lapse of time or otherwise.
1. Teminnation by the City. The City may, after providing 90 days written notice take
possession of the properly for any purpose deemed ut the best interest of the City. The City
shall allow the tenant to remove crops with normal, customary farming practices or return all
rents paid for the year and compensate the tenant at rates not exceeding the ~urent market
rate per acre for any crop planted.
12. Remedv. if the tenattt fails to pay the rent when due nr fails to perform any of the
promises contained in this Lease, the City may re-enter and take possession of the property
and hold the property without such re-entering working a forfeiture of the rents to be paid
by the tenutt for the full term of the Lease, after furnishing the tenant with a thirty (30) day
wrinen notice specifyutg the default.
13. Quiet En~mtent. The City promises that the tenant shall peaceably and quietly have,
hold, and enjoy the leased property for the term of this Lease provided tenant pays the rent
• and performs the promises described herein.
(3)
~C~~
• 14. Tenant's Ucfault. Itigltts and remedies of the tenant arc ctmuilative. None shall exclude
any other right or remedy allowed by law or other prows~on of this agreement. In the event
of one of the following acts, the tenant shall be in defatilt:
a) Tenant fails, neglects, or refuses to pay any installment of rcpt or any other monies
agreed to he paid, as provided in this Lease when dtose aniottnts become due and
payable, and if such failure continues fnr five (5) days after written notification by
the Cdry.
b) Atty voluntary or invohtntary petition or similar pleading tinder any sections of azry
bankntptcy act shall Ue filed by or agautst the tenant or should any proceeding in a
cotut or tribunal declare the tenant insolvent or tenable to pay debts.
c) Tenant fails, neglects, or refuses to keep and perform any other conditions of this
Lease, and if such failure continues fnr a period of 30 days afrer written notification
by the City.
d) Should the tenutt make any assignment of any interest ut this Lease to any entity
without the wriucn consent of the City.
In the event of any default nr violation of this Lease continting more than 30 days after
wriucn notification by the City to the tenant of default, the City may enter utto and take
absolute possession of the property. Possession of the property in these conditions does not
relieve the tenant of the obligation to pay the rent or abide by other conditions of the Lease.
In t}te event of any drfault or violation of the Lease continuing more than 30 days after
. wriucn notification by the City to the tenant of a default, the City may retttrn any rents paid
by the tenant for that year and lease the propeny to another tenant.
15. Lease Agreement is Binclin~+. This Lease Agrecntertt shall be binding upon the parties
hereto and their- heirs, successors and assigns.
C~
(4)
L~~
• 16. Notification. Notification related to lease shall he sent to the following addresses:
Tenant: Kurt Reiner
17186 Vale Ave
Hutchinson, MN 55350
Phone (320) 587.51D3
Marlin'I'orgerson
Its Mayor
IN TESTIMONX W1~EREOF, the City aztd Tenvtt have set their hands as of the day
and year first above written.
CTI'Y OF I iLITCI-llNSC)IV
Icy:
Attest:
Owner's John Olson
Rcoresentative: Hutchinson Public Works
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234.4287
Fax (320) 234-6971
KURT' REINER
Gary Plotz
Its CityAdntitvstrator
Attest:
. John Olson, lts Airport representative
Hutchinson Public Works
1400 Adams St SE
Hutchinson, MN 55350
(5)
SCE-~
L•'xhibit A
Agriculuu'al Property Described as:
Agrictilturtl property of 87.5 acres, more or less,
all located in Sections 12 aztd 13 of Lynn Township,
McLeod County, State of Muuresnta
Please refer to the attached map.
For further information, contact
Jolm Olson,
Assistant Public Works Director
140D Adams St SE
Hutchinson, MN 55350.
Phooe (32D) 234-4287; Fax (320) 234-6971)
FIELD #1: A field of about 28.7 acres. North of County Road 8, west of the back entrance to
the Mcleod Cotutty Fairgrounds.
FIELD ~/2: Afield of about 34.1 acres. South of County Road 8, immediately south of Field
• N 1, north of a ditch muting generally west to east near the northwest comer of
runway 15.
FIELD N3: Afield of about 9.7 acres. Adjacent to T.H. 15, south of the hangar buildutgs
located near the south end of nurway 33.
r1
LJ
FIELD /f5: A field of about 15.0 acres. Just north of the amval/departttre terminal building.
This field is adjoined to Field #4 by an access-way located near the aupon
parking lot.
TOTAL FI ELD ACREAGE: 87.5 acres, more or less.
See attached map(s)
(G)
~~~-~~
. RESOLUTION NO. 12271
RESOLUTION ACCEPTING BID ANP AWARDING CONTRACT
LETTING NO. 13
PROJECT NO. 02.22
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the
improvement of:
Project No. D2-22 South Fork Crow River Bank Stabilization Project' by construction of
embankment, rip rap, landscaping and appurtenances,
and bids were received, opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Bidder Amount Bid
Reiner Contracting Inc of Hutchinson MN $151,050.00
Sunramm Construction Inc, of Corcoran MN $160,050.00
and whereas, it appears that Reiner Contracting Inc of Hutchinson MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED eY THE CITY COUNCIL OF THE CITY OF HUTCWINSQN,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with
Reiner Contracting Inc of Hutchinson MN, in the amount of $151,050.00, in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
. approved by the Gity Council and on file in the ofFce of the Director of Engineering.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder
shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained
until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this lath day of October 2003.
Maycr
City Administrator
G~c~~
CHANGE ORDER NO. 1
CITY OF HUTCHINSON -ENGINEERING DEPARTMENT
111 HASSAN 5T SE, HUTCHIN50N MN 55350 (612) 234-4209 Sheet 1 of 1
NTRACTOR: Wm Mueller & Sons Inc Letting No. 9 Project No. 03-17
831 Park Ave, P O Boz 247, Hamburg MN 55339-0247 Project Location: Park Island Dr SW
pESCRIPTION OF CHANGE: Seeding & Erosion Control Blanket Dated: 1 010 812 0 0 3
Item No. Spec. Ref. Item Name Unlt Quantit Unit Price Amount
INCREASE ITEMS:
Seed & Erosicn Control Blanket
2575 (includes 15% Prime Comp.) SY 400 $1.75 $700.00
2104 Remve Sanitary Seer Pipe LF 15 $12.00 $180.00
TOTAL 5880.00
NET INCREASE -----------------....---------------^-------------...-----------...----------....-----------... SS$0.00
In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of $ 880.00
(add)1(dedast)< An extension of -0- days shall be allowed for completion. The original completion date shall not be
changed.
ORIGINAL CONTRACT PREVIDUS THIg TDTAL
AMOUNT ADDITIONSIDEDUCTIONS ADDITION~n~n.~' ..~rr~ou
$103,917.20 $0.00 $880.00 $704,791.20
APPROVED: APPROVED:
Contractor Mayor
DATED: DATED:
PPROVED: APPROVED:
Director of Engineering City Administrator
DATED: DATED:
`.~
~ CITY OF HUTCHINS~N
MEMO
Finance Department
October 10, 2003
TO: MAYOR & CITY COUNCIL
PROM: ICEN MERRTLL, FINANCE DIXtECTOR
SUBJECT: 2004 ASSE33ING AGREEMENT
McLeod County Assessors Office agreement for 2004 is attached. The
contract is based upon a $7.40 per parcel rate for 5,332 parcels.
The 2003 contract per parcel rate is $7.30.
. The 2004 agreement is reflected in the Proposed 2004 General Fund
Budget.
x:\noc\City council memo 3.doc
C
~ (_ 4~
. ASSESSMENT AGREEMENT
BETWEEN LOCAL UNIT AND COUNTY
THIS AGREEMENT is made and entered into by and between the City of
and the County of Mc20e0O~, State of Minnesota, this
1st day of anuary ,
WHEREAS, the City of ~ utchi son wishes to abolish the
Office of assessor for said City, under the provisions of Minnesota Statutes Sections
273.024, and enter into an agreement with the County of McLeod to provide for the
assessment of the property in said City by the County Assessor; and
WHEREAS, it is the wish of said County to cooperate with said City to
provide for a fair and equitable assessment of property;
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL
COVENAN"f5 HEREIN CONTAINED, IT IS AGREED AS FOLLOWS:
1. That the City of Hutchinson which lies within the County of
McLeod and constitutes a separate assessment district, shall have its property
assessed by the County Assessor of McLeod County, beginning with the
assessment of the year 2004
2. It is further agreed that the office of local assessor of the City of
tehinson is hereby abolished, pursuant to this agreement and
that such office shall cease to exist for the duration oFthis agreement, which
shall be until December 31 , 2004
3. In consideration for said assessment services, the City of
Hutchinson hereby agrees to pay the County of McLeod the annual
sum of R~ q , 4 57.00 _, such payment to 6e made to the County Auditor on or
before -ec~tber 1 2004 5,332 Parcels ~ $7.40
IN WITNESS WHEREOF, the parties have executed this agreement this
_ day of
in Presence Of:. Far City:
Signed:
ay
Attest
In Presence Of: For County:
Signed:
sy
.~~ ~-,~
~-Iptchinson City Center
111 Ilassan Street SE
nn[chinsnn, MN 55350-2522
320-587-5151/F°x 320.234.42611
C
TO: Mayor & City Council
FROM: Gary D. Plotz, City Administrator
DATE: Gctober 10, 2003
SUBJECT: Petition Vetoing Resolution No. 12247 -Imposing Service Charges for Special
Service District No. 1
My office has received petitions objecting to Resolution Nv. 12247 which imposes service
charges for Special Service District No. 1 which was created by ordinance on August 2fi, 2003.
in order for this resolution to be vetoed, at least 35% of the parcels subject to a service charge
may submit an objection. I have had the opportunity to verify the objections received which
totaled 44% of the eligible parcels in the district. Therefore, Resolution No. 12247 shall be
abolished and no service charges shall be imposed in Special Service District No. 1.
Primed on recycled paper -
~ <<~)
Oftice of the City Attorney
~J
•
•
111 Hacvan Street SF
H~[chins°n, MN 55350.2522
320-587-S151Tax 320.234.4240
TO: Mayor & City Council
FROM: Marc A. Sebora, City Attorney
DATE: October 10, 2003
SUBJECT: Special Service District No. 1 Objections
As you may recall, at the last City Council meeting a resolution was passed implementing a
service charge for Special Service District No. 1. At that time, and through subsequent
correspondence, property owners in the proposed Special Service District were advised of their
ability to object to the implementation of the service charge for the District. Minnesota Statute
428A.09 prohibits a service charge From being enacted if 35% or more of the effected property
owners submit a written objection to the City Administrator within 45 days of the
implementation of the service charge. The City Administrator has received and certified 55
objections from effected property owners, which represents 44% of the parcels in the proposed
district and the District itself cannot be established within this calendar year.
Thus, for your consideration is Resolution No. 12275, a resolution repealing the Resolution No.
12247 which imposed the service charge for the Special Service District and Ordinance No. 03-
358, anordinance repealing Ordinance No. 03-353 which established the Special Service District
itself.
1 would be happy to address any other questions you may have at the upcoming Council meeting.
Thank you.
a~~~~~r~i ~~~~ .r~y~i~a rang -
C`
t ~-1:~
• RESOLUTION NO. 12275
RESOLUTION REPEALING RESOLUTION NO. 12247 -IMPOSING A
SERVICE CFIARGE FDR SPECIAL SERVICE DISTRICT NO.1
WHEREAS, on August 26, 2003, the City Council of Hutchinson took action by
adopting Ordinance No. 03-353 which created Special Service District No. 1, and;
WHEREAS, on September 23, 2003, the City Council of Hutchinson took action
by adopting Resolution No. 12247 which imposed a service charge for Special Service
District No. 1, and;
WHEREAS, under Minncsota Statute Section 428A.09, property owners within
the District have the authority to object to the service charge by submitting petitions to
the City Administrator representing at least 35% of the eligible parcel owners, and;
WHEREAS, the City Administrator of the City of Hutchinson has received and
certified objections to Resolution No. 12247 representing 44% of the eligible parcels
within Special Service District No. 1;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
. OF HUTCHINSON:
THAT Resolution No. 12247 is, under the terms of Minnesota Statute 428A.09,
hereby repealed and no service charge will be imposed in Special Service District No. 1.
Adopted by the City Council this 14`h day of October, 2003.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
•
c~ ~ ,l'~~
Ordinance No. 03-358
• Publication No.
AN ORDINANCE REPEALING ORDINANCE N0.03-353 -ESTABLISHING SPECIAL
SERVICE DISTRICT NO. 1
WHEREAS, on August 26, 2003, the Hutchinson City Council, after receiving a petition
from 2S% of the effected parcel owners, authorized establishing Special Service District No. 1
by adopting Ordinance No. 03-353, under the laws of Minnesota Statute 428A.98; and,
WHEREAS, under Minnesota Statute 428A.09, 35% of the effected parcel owners may
submit a petition objecting to the establishment of the district; and,
WHEREAS, the City Administrator of the City of Hutchinson has received and verified
petitions representing 44% of the Special Service District, opposed to the establishment of such
District and, therefore, the Special Service District cannot be established in the year 2003,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
IIUTCHINSON, THAT
. Ordinance No. 03-353 is hereby repealed and Special Service District No. 1 is hereby
abolished.
Adopted by the City Council this 28`h day of October, 2003.
Attest:
Gary D. Plotz, Cily Administrator
Marlin Torgerson, Mayor
~'~/~.~
~ CITY ~F HUTCHINS~N
MEMQ
Finance Department
October 10, 2003
Tp: MAYOR & CITY COUNCIL
FROM: REN MERRILL, FINANCE DIRECTOR
The City, HAHC, and Hutchinson Utilities have been meeting with
Karen Holt, Berkley Risk Services, and Rich Weslund, Weslund &
Associates on the employee health insurance renewal.
STPP LOSS COVERAGE
All entities are in agreement and with the contact that have been
negotiated for stop loss coverage with ING for stop loss coverage
at $135,000 at a monthly cost of:
Single Family
14.72 43.71
Rates for 2003 were:
18.71 43.66
THIRD PARTY ADMINISTRATOR
CCStpa has been the administrator of our employee health insurance
and again the entities are in agreement with their new contact for
the year beginning September 1, 2003. Monthly administration rates
for the new contract are:
Single Family
22.15 23.05
The 2003 contract was:
25.56 25.56
• The Mayor and City Council are asked to approve the two contracts.
H:\bpC\Citp Council memo S.dac
~~ ~~~)
C
Hutchinson Cit~y~Center
lIl Hassan Street SF:
IIulchhtson, MN 5535U•2522
32U-Si47.5I5I/Fflx 32U-234.424U
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Puhlic Works
RE: Consideration of Issues Related to the Minnesota Department of Transportation
DATE: October 9, 2003
We have two issues related to Mn/DOT that require City Council discussion and action:
• 1. Resolution Su ortin Concrete Surface for State Hi hwa 7 Pro-ect
Attached is a Resolution asking the state to consider utilising concrete instead ofhituminous for
the proposed 2006/2007 projects in Hutchinson. As noted in the Resolution, we have many
concerns regarding their current proposal.
2. Consideration of Res once to State Hi hwa IS Corridor Issues
As directed by the Council, we have been working with SRF Consulting to develop a Corridor
Plan for State Higllway 15 (Main Street) through the City of Hutchinson. This includes access
management, traffic signal, retaining wall and other issues. We recently mei with Mn/DOT to
present our findings, and received the attached response, basically ignoring many ofour requests.
We need to fom3a11y respond to their recommendations and request a review by District Engineer
Dave Trooien.
A:\MnDOT and MSA1CenerahTH 7 Concrete & TH I S Corridor Mcmo I D-14-03.DOC
F4~med nu ~¢cya~cd psptt ~ ~ E)
1®".~4 ~ ~JMt
RESOLUTION NO. > z~-
RESOLUTION REQUESTING CONSIDERATION OF CONCRETE
SURFACE FOR STATE HIGHWAY 7 IMPKOVEMENTS
WHEREAS, the City of Hutchinson has concerns related to the proposal to utilize bituminous
instead of concrete surfacing on the State Highway 7 improvements proposed for fiscal years 2006 and
2007 related to the following issues:
1. Pavcmenl determinations for recent improvemcnts on State Highway 7 east of this proj ect,
State Highway 15 north and south of this project, and rerouted State Highway 22 cast of town
apparently all indicated concrete surface, which was constructed. It appears unreasonable that this
route with higher traffic levels would have a different determination.
2. The bituminous surfacc originally constructed on State Highway 7 cast ofthis project had to
be replaced after just aver 10 years ofuse. State Highway 15 (Main Street) and State Highway 7/22
wcst have endured decades ofuse with minimal maintenance and disturbance. Concrete has a
proven local record of success.
• 3. Local businesscs are significantly affected by loss of business during construction and
related detoua's. Concrete has a proven record of longer life and lower maintcnance that would
require less disturbance and potential financial distress to local businesses.
NOW, THE1tF.FORE, BE I'I' RESOLVED BY THE CITY COLTNCII, OF THE CITY OF
IIUTCHINSON, MINNESOTA, THAT:
The Minnesota Department ofTransportation (Mn/DOT) is hereby requested to review the potential
for utilizing concrete surfacing far proposed State Highway 7 improvements and related work.
Adopted this 14th day of October, 2003 by the City Council of Hutchinson, Minnesota.
Mayor -Marlin Torgerson
City Administrator - Gary D. Plolr.
I:1MnDDT and MSAIResolNionsl7H 7 Concrete 10-14-03.doc
~, ~C)
C
Hutchinson City Center
111 Hoasnn Street ."+~'
Hutchinson, MIV 55360.2522
320.687.5151lF'ax 320-234.4240
Todd Brvadwell
Assistant District Engineer -Technical Resources
Minnesota Department of Transportation -~ District 8
2505 Transportation Road
Willmar, MN 56201
RE. TII 15 Corridor Study
Dear Mr. Broadwell:
We appreciate your response to our meeting between the City, our engineer for this review (SRF
Consulting) and Mn/DOT District 8 staff. We look forward to working together to address
transportation issues in Hutchinson. We have reviewed your letter of August 26`s, and have the
following comments:
A. As noted at our meeting, we signed the mentioned Cooperative Agreement in good faith,
based on state guidelines and the best information that we possessed at the time. We fully
acknowledge that we agreed to close the medians at both Atlanta and Baltimore Avenues.
We have no issues with closing the median at Baltimore Avenue, based on a proven
accident prone location and condition. However, we do have concerns related to closing
Atlanta Avenue, as we noted at our meeting. There have been only 3 recorded accidents at
this location in the lass 5 years, and none of them are noted as being the left-in movement
that you are proposing to eliminate. Since the intersection that this movement would be
forced to (Century Avenue) has a very high accident rate, it appears that this action would
be detrimental to public safety. We would agree to close the Baltimore Avenue
intersection and revise the Allanta Avenue intersection to north-bound left-in only. We
would also agree to monitor this intersection and modify it to a full closure if certain
accident safety conditions are met. This appears to address all identifiable and proven
safely issues in the area, while not directing safety issues to another intersection.
B. This should not he an issue unless south-bound left-tom movements at South Grade Road
are limited due to safety modifications in that area. Please note that we need to consider
private vehicles heading for the Emergency Room at the hospital in this movement.
C. We have no process for removing existing accesses. Also, we are more concerned about
the access vn Century Avenue closest to TH 15 where in-bound traffic often blocks traffic
lanes while waiting to enter the Freedom Station. IL appears to us as if this entrance has a
much more significant traffic safety issue that would be multiplied in scope if the right-in,
right-out access on TH 15 were removed. We agree that further review of this issue is
necessary.
Pnmen un rccydcd paper - `/-~{ r \\\\
iC~~J
October 14, 2003
TH 15 Corridor 10-14-03
Mn/DOT -Todd Broadwell
D. No accesses between Edmonton Avenue and Airport Road (CSAH 8) will be allowed.
E. We have safety concerns with these off set intersections. There are a significant number
of "S" movement crossings from side streets, and poor sight lines at Linden Avenue, that
would be addressed by a right-in, right-out movement only. We had reviewed the
potential for cutting these streets off a block from TH 15, and modifying alley accesses to
allow fro residential access. bue to the large number of driveways next to TH 15, this
does not appear feasible. We would like to continue to look at options for improving
safety in this area.
F. We will work with SRP Consulting to address this issue.
G. SRF Consulting and the City believe that most of these issues can be resolved by
coordinating the Washington Avenue and 1St Avenue North signals. We request that
Mn/1]QT review and revise the signal timing to coordinate the cycles of these lights. We
understand that this may mean longer waits at the side streets, particularly 1St Avenue
North, and that further review maybe necessary.
H. This appears appropriate.
We look forward to meeting with you and our consultant to review these issues and other TH 15
. Gorridor issues. Thanks for your consideration.
Sincerely,
John P. Rodeberg, P.F,. Gary D. Plotz
Director of Engineering/Yublic Works City Administrator
cc' Mayor and City Council
Jahn Olson -Assistant Public Works Director
Julie Wischnack - llirectvr of PlanninglLoning/Building
Dave Johnston - Mn/D01' Hutchinson
J
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~~p1NE50TA
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~OF YPPa
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~~
•
Minnesota 1epartment of'fransportation
D15trICt R -Willmar/Mnnhall/Hutchinson
2505 Transportation Road
Willmar. MN %201
Office Tel: 320-214-3682
800-657-3792
Fax: 320-231-5168
www.dntsta[e.mn.us
August 26, 2003
Mr. John Rodenberg
Hutchinson City Engineer
111 Hassan St SE
Hutchinson, MN 55350
pear Mr. Rodenberg:
On August 1, 2003, Minnesota Department of Transportation (Mn/DOT) District 8 staff met
with yourself and SRF Consultants to discuss transportation in the city of Hutchinson. At
the meeting, you presented a draft access and traffic operations plan for Minnesota State
Highway 15 (TH 15) in Hutchinson from CSAH 8 to 5`h Avenue for Mn/DOT review and
comment. The plan you submitted modified portions of Mn/DOT Cooperative Agreement
78747 that was adopted by the city of Hutchinson on May 25, 1999 (please see attached).
In reviewing your draft plan, Mn/DOT feels strongly that the original Gooperative
Agreement that was reached between the City and Mn/DOT on May 25, 1999 achieved
positive outcomes for both the City and Mn/DOT. Although Mn/DOT's 2001 Access
Management Guidelines classify this area as an Urbanizing Higlt Priority Regional Corridor
that should have''/Z mile full access spacing, Mn/DOT District 8 feels that'/, mile full access
spacing that was developed in the cooperative agreement is satisfactory for this area. With
that as a backdrop, Mn/DOT makes the following comments regarding the draft plan
presented on August 1, 2003:
A. Mn/DOT requests the plan be modified to reflect Cooperative Agreement 78747
by showing a median closure cif Baltimore and Atlanta Avenues, resulting in
right-in-right-out access only for both avenues.
13. Mn/DOT is concerned about the present median opening at Freemont Avenue.
Mn/DOT would like to see the median restricted to only allow left turns from
southbound TH 15 onto eastbound Freemont for hospital emergency access. The
northbound TH 15 lefts onto west Freemont, as well as left turns from Freemont
Avenue onto TH 15 should be closed to encourage traffic to utilize the available
signals at Century Avenue and South Grade Road.
An equal opportunity employer
G (~~
' August 26, 2003
Page 2
• C. The current right-in-right-out access located immediately to the south of the
Century intersection (serving the Conoco service station) needs to be closed. The
access is too close to the intersection and represents a safety concern for
Mn/DOT. At the present time the Conoco service station has existing access
immediately off of Century Avenue, so the closure should not significantly
impact access to the property.
D. No additional access to TH 15 will be allowed between Benton Avenue and
CSAH 8.
L. Limited Right-of--Way availability along 3'H ] 5 will make the proposed median
closure of TH 15 at Linden Avenue, 7`h Avenue, Miller Avenue, fish Avenue, and
Milwaukee Avenue essentially impossible. While Mn/DOT appreciates the
City's willingness to help access spacing in this area, Mn/DO'f feels that the
current access is the best that can he developed given the constrained space from
Linden Avenue to Milwaukee Avenue.
F. Mn/DOT will allow a signal to be placed at 5`h Avenue only when its existing
traffic meets signal warrants. The City may request a signal warrant study by
Mn/DOT when City staff feels the intersection is approaching warrant conditions.
• G. Mn/DOT believes there are serious operational problems between 1 S` Avenue
North and Washington Street that need to be addressed. Mn/DOT would like to
see the City or its consultant include the entire portion of TH 15 from TH 7 to
CSAH 8 in this access and operations plan.
1-1. Although the section of TH 15 from CSAH 8 to South Grade Road will have a
final access spacing like a downtown urban core, Mn/DOT wants to see access
spacing along TH 15 south of CSAH 8 be planned at the rural spacing guidelines.
This means should the area south of CSAH 8 begin to develop, Mn/DOT wants
street and signal spacing placed only every mile.
Based upon the comments noted above, Mn/DOT feels that an additional meeting between
the City and District Staff is needed. Please contact our Planning Director, Patrick
W eidemann at 320-214-3753 and he can coordinate schedules for Mn/DOT staff to be at the
meeting. We look forward to working with the City on this issue.
Sincerely,
GZ~s!
Todd Broadwell
. Assistant District Engineer -Technical Resources
Mn/DOT District 8
Enclosure
An equal opportunity c~~tploycr
~ (£~)
~ CITY OF HUTCHINSON
MEMO
Finance Department
October 10, 2003
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FXNANCE DIRECTOR
SUBJECT: INFORMATIONAL MEETING RE~UPST
I would request the Mayor & City Council to sat an information
meeting for the purpose of review of the 2004 budget.
The request would be to set the meeting for Tuesday, October 28,
2003 beginning at 4 p.m.
H:~-OC~City council memo 4 inform mtg.daC
~; ~~~