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cp12-23-2003 cJ AGENDA REGULAR MEETING - HUTCIIINSON CITY COUNCIL TUESDAY, DECEMBER 23, 2003 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. Sam Grozdanov, Shalom Baptist 3. PLEDGE QF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF DECEMBER 10, 2003 Action -Motion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PURCHASE OF LOGS BID OPENING MINUTES FROM DECEMBER 12, 2003 2. FINANCIAL REPORT FOR NOVEMBER 2003 (GENERAL FUND, WATER, AND SEWER . DEPARTMENTS) 3. IlVVESTMENT REPORT FOR NOVEMBER 4.HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING MINUTES FROM NOVEMBER 18, 2003 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 03-358 - AN ORDINANCE REPEALING ORDINANCE NO. D3-353 - ESTABLISHINGSPECIAL SERVICE DISTRICT NO. 1 (SECOND KEADINGAND ADOP770N) 2. RESOLUTION NO. 12315 -CONSIDERATION FOR APPROVAL RESOLUTION ADOPTING 2004 HOUSING COMMUNITY DEVELOPMENT PLAN 3. RESOLUTION NO. 12314 - CONSIDERATION FDR APPROVAL OF DNR CONSERVATION PARTNERSIIIP GRANT FOR MILLER WOODS OAK SAVANNAH 4. RESOLUTION NO. 12312 --CONSIDERATION FOR APPROVAL OF CONDITIONAL USE PERMIT REQUESTED BY MILES AND LINDA MCMONAGLE, PROPERTY OWNERS, TO ALLOW RESTORATION OF THE MARQUEE, CANOPY, AND TOWER LOCATED AHOVE THE ROOF LINE ON THE STATE THEATRE, 35 WASHINGTON AVENUE EAST • 5. RESOLUTION NO. 12316 -CONSIDERATION FOR APROVAL OF RESOLUTION CITY COUNCIL AGENDA -.7JECEMBER 23, 2003 APPROVING AN EXTENSION OF CONDITIONAL USE PERMIT GRANTED TO MENARDS . TO CONSTRUCT A FENCE 14 FEET IN HEIGHT AND ALLOW FOR OUTDOOR STORAGE AND DISPLAY AREA LOCATED AT 1525 MONTREAL STREET SE (c) 200 LICENSE RENEWALS I . TOBACCO LICENSES 2. MASSAGE LICENSES (d) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR HUTCHINSON BASEBALL ASSOCIATION AT VFW POST 906 (e) CONSIDERATON FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR MINNESOTA WATERFOWL CENTRAL CHAPTER AT VFW POST 906 (n CONSIDERATION FOR APPROVAL OF NOTICE FROM HENNEPIN COUNTY REGIONAL RAIL AUTHORITY REGARDING EXEMPT ABANDONMENT IN MCLEOD, CARVER, AND HENNEPIN COUNTIES (g) CONSIDERATION FOR APPROVAL OF HCVB BUDGET 2004 (h) CONSIDERATION FOR APPROVAh OF OUT-OF-STATE TRAVEL TO SEATLE, WASHINGTON TO VISTTT THE LRI COMPOST FACILITY BY CREEKSIDE 50ILS SITE • COORDINATOR, DOUG JOHNSON AND STEVE MADSON (i) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL BY ANDY KOSEK TO LAS VEGAS, NEVADA TO ATTEND THE ANNUAL US COMPOSTING COUNCIL CONFERENCE (j) CONSIDERATION FOR APPROVAL OF WALMARTNGN-INTOXICATING LICENSE SUSPENTION STIPULATED AGREEMENT (k) CONSIDERATION FOR APPROVAL FOR APPOINTMENT OF NEW HRA BOARD MEMBER PAT SPETHMAN (REPLACING JOHN HOULE) Action -Motion to approve consent agenda 6. PUBLIC HEARINGS - 6:DD P.M. 7. COMMUNICATIONS, REQUESTS AND PETITIONS 8. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF RESOLUTION 12305 TO ADOPT GENERAL FUND BUDGET 2004 Action -Motion to reject - Motion to approve 2 CITY COUNCIL AGENDA - DECL'MBk,'R 23, 2003 (b) CONSIDERATION FOR APPROVAL OF RESOLUTION 12302 TO ADOPT ANNUAL WAGE ADJUSTMENT Action -Motion to reject -Motion to approve (c) CONSIDERATION FOR APFROVAL TO ADOPT LONG TERM DISABILITY INSURANCE PROPOSAL Action -Motion to reject -Motion to approve 9. (a) CONSIDERATION FOR APPROVAL OF RESOLUTION 12313 ADOPTING WATER, WASTEWATER, REFUSE, RECYCLING, AND COMPOST BUDGET Action --Motion to reject -Motion to approve (b) CONSIDERATION FOR APPRDVAL OF RESOLUTION 12321 FOR TRANSFER OF RESIDUAL REVENUES FOR TAX DISCTRICT NO.4 Action -Motion to reject -Motion to approve (c) CONSIDERATION FOR APPROVAL OF RESOLUTION 12322 FOR TRANSFER OF RES177UAL REVENUES FOR TAX DISCTRICT N0.4 Acticn -Motion tv reject -Motion to approve (d) CONSIDERATION FOR APPROVAL OF RESOLUTION 12323 FOR REIMBURSEMENT OF ADMINISTRATION AND ENGINEERING FEES FOR 2003 Action - Motion to reject - Motion to approve (c) CONSIDERATION DF APPROVAL FOR CITY OF HUTCIIINSON LETTER OF CREDIT FOR PERFORMANCE BOND Action -Motion to reject - Motion to approve (f) CONSIDERATION FOR APPROVAL OF 2004 WORKERS COMPENSATION INSURANCE POLICY Action -Motion to reject -Motion to approve (g) CONSIDERATION FOR APPROVAL OF PURCHASE OF LOGS . Action -Motion to reject -Motion to approve 3 CTI'Y COUNCIL AGENDA -DECEMBER 23, 2003 (h) CONSIDERATION FOR APPROVAL TO HAVE THE CITY ATTORNEY DRAFT ORDINANCE FOR FEE FOR SERVICE FOR FIRE DEPARTMENT Action -- Motion to reject -Motion to approve (i) CONSIDERATION FOR APPROVAL OF CONTRACT FOR CRBEICSIDE SOILS MANAGEMENT SERVICES Action - Motion to reject -Motion to approve (j) CONSIDERATION FOR APPROVAL OF ONE YEAR NUTRITION SERVICES INC. CONTRACT Action -- Motion to reject - Motion to approve (k) CONSIDERATION FOR APPROVAL AUTHORIZING THE PURCHASE OF COST ACCOUNTING/CONTRACT MANAGEMENT SOFTWARE AT $122,200 Action -Motion to reject -Motion to approve (1) CONSIDERATIDN FOR APPROVAL AUTHORIZING THE PURCHASE OF SPACE LABS MONITORING EQUIPMENT FOR CRITICAL CARE UNIT AT $280,558 Action -Motion to reject --Motion to approve (m)CONSIDERATION FOR APPROVAL AUTHORIZING THE PURCHASE OF HILL ROM BEDS FOR CRITICAL CARE UNIT AT $105,365 Action -Motion to reject -Motion io approve (n) CONSIDERATION FOR APPROVAL AUTI-IORIZING THE PURCHASE OF PRO.IECT FURNISHINGS AT $230,000 Action -Motion to reject -Motion to approve 1D. COMMUNICATIONS 1 ] .CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, DECEMBER 10, 2003 1. CALL TO ORDER - 5:30 P.M. Mayor Marlin Torgerson called the meeting to order. Members present were Jim Haugen, Kay Peterson, Bill Amdt, and Duane TToversten. Others present were Gary Plotz, City Administrator and Marc Sebora, City Attorney. 2. INVOCATION -The Mayor dispensed with the ihvocation in the absence of Rev. Sam Grozdanov. 3. PLEDGE Ok' ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF NOVEMBER 25, 2003 Minutes were approved as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON PLANNING COMMISION MEETING MIN UTES FROM OCTOBER 21, 2003 2. CITY OF HUTCHINSON TRUTH IN TAXATION HEARING MINUTES FROM DECEMBER 2, 2003 3. HUTCHINSON AREA HEALTH CARE COMPARATNE BALANCE SHEET AS OF OCTOBER 31.2003 4. HUTCHINSON AREA HEALTH CARE STATEMENT OF REVENUES AND EXPENSES MONTH AND PERIOD ENDED OCTOBER 31, 2003 5. HUTCHINSON UTTLiTIES FINANCIAL REPORT FOR OCTOBER 2003 6. FIRE DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2003 7. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORX BOARD MINU'T'ES FROM NOVEMBER 3, 2003 8. PIONEERLAND LIBRARY SYSTEM EY LAW AMENDMENT (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE N0.03-359 - AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 4.015, 4.02 AND 11.02 OF HUTCHINSON CITY CHARTER (SECOND READINGANDADOPTION) y ~a~ CITY CpUNCIL MINUTES - DECEMBER / 0, 2003 2. ORDINANCE NO. 03-362 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATINGUTTLITY AND DRAINAGE EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS 4T~~ ADDTIION (SECOND READING AND ADpPTIDN) 3. ORDINANCE NO. 03-363 - AN ORDINANCE OF THE CITY OF IIU'CCI3INSON, MINNESOTA VACATING RIGHT OF WAY EASEMENTS KNOWN AS PARCEL N0.2 OF CITY OF HUTCHINSON STREET RIGHT OF WAY PLATNO. 5 (SECOND READING ANA ADOPTION) 4. RESOLUTION N0.12301-RESODUTION DESIGNATING LOCATION OF POLLING PLACE FOR ALL CITY AND PRECINCTS AND APPOINTING JUDGES FOR THT3 DECEMBER 2003 SPECIAL ELECTION TO FILL A VACANCY IN THE OFFICE OF STATE REFRESENTATIVE OF HOUSE DISTRICT 18A. 5. RESOLUTION NO. 12310 -RESOLUTION FOR PURCHASE (c) 2004 LICENSE RENEWALS 1. BINGO LICENSES 2. GAMBLING DEVICES LICENSES 3. COMMERCTAL/RECYCLING HAULERS 4. PAWN SHOP LICENSE 5. TAXI CAB LICENSE 6. TOBACCO LICENSES 7. MASSAGE LICENSES (d) CONSIDERATION OF CONSULTING CONTRACT WITIi SRF CONSULTING FOR GOLF COURSE ROAD EXTENSION (LETTING NO. 1/PROJECT N0.04-01) (e) CONSIDERATION OF AMENDED CONSULTING CONTRACT WITH BARB ENGINEERING COMPANYFOR CROW RIVER BANK STABILLZATION (LETTING NO. 13/PROJECT NO. 02-22) (1) CONSL[?ERATIDN OF CONSULTING CONTRACT WITH SEH CONSULITING FDR INDUSTRIAL PARK (LETTING N0.4/PROJECT ND. 04-04) (g) LETTING NOS. 4 & 5, PROJECT NO. 02-11 (APPROVAL DF CHANGE ORDER NO. 5) (h) LETTING NO. 7, PROJECT NO 02-16 (APPROVAL OF CHANGE ORDER NO. 2) (i) LETTING NO. 3, PROJECT NOS. 03-05, 03-U6, 03-07, 03-08, 03-09, 03-11, AND 03-22 (APPROVAL OF CHANGE ORDER NO. 2) . (j) CONSIDERATION FOR APPROVAL OF RECREATION CENTER IMPROVEMENT EXPENDITURE 2 CITY COUNCIL MINUTES -DECEMBER 10, 1003 (k) CONSIDERATION FOR APPROVAL OF TWO-YEAR APPDINTMENT OF 7IM POPP, TOM GLAESER, AND WESTON SCOTT AS FIItE DEPARTMENT OFFICERS (1) CONSIDERATION FOR APPROVAL OF ORGANIZATIONAL MEETING FOR JANUARY 2, 2004 AT 8:00 A.M. (m)LETTING NO. 7, PROJECT NO.00-02 (APPROVAL OF CHANGE ORDER NO. 2) was added to the consent agenda. Motion by Hoversten, second by Haugen, tp approve consent agenda. Motion carried unanimously. 6. PUBLIC IIEARINGS - 6:00 P.M. (a) ORDINANCE N0.03-364 - AN ORDINANCE OF THE CITY OF I-IUTCHINSON, MINNESOTA, GRANTING BIRCHWOOD/CONNECT CARE THE RIGHT TO PLACE AN OUTDDOR THERMOMETER SIGN OVER AND ABOVE CERTAIN PROPERTY LOCATED IN PUBLIC RIGHT OF WAY AT LEGION PARK. Linda Remucal addressed the Council regarding the proposed thermometer sign. The Hospice House is not fully funded and this would be a good way to communicate to the public that further donations are needed. Motion by Arndt, second by Haugen, to close public hearing. Motion carried unanimously. Motion by Haugen, second by Peterson, to set second reading and adoption of Ordinance No. 03-364 to December 23, 2003. Motion carried unanimously. 7. COMMUNICATIONS RE UESTS AND PF,TITIONS (a) REQUEST FOR JOINT MEETING WITH THE CITY COUNCIL AND THE PLANNING COMMISSION FOR WEDNESDAY, JANUARY 28, 2004 (3:3U - 6:00 P.M.) Motion b}~ Peterson, second by Haugen, to approve joint meetin with city council and the planning commission for Wednesday, January 28, 2004 (3:30 -- 6:00 p.m~. Motion carried unanimously. 8. UNFINISI3ED BUSINESS (a) AN ORDINANCE REPEALING ORDINANCE NO. 03-353 -ESTABLISHING 5PECIAI, SERVICE DISTRICT NO. 1 City Attorney Marc Sebora that this issue had been discussed by the Council in October 2003, and that the matter was tabled until tonight. Petitions were received from property owners within the district to abolish the proposed fee. Motion by Haugen, second by Hoversten, to accept the ordinance repealing ordinance no. 03-353. Motion carried unanimously. CITY COUNCIL MINUTES -DECEMBER 10, 2003 9. NEW BUSINESS (a) APPROVAL OF REQUEST TO ACCEPT PROPOSALS FOR CITY PROSECUTION SERVICES City Attorney Marc 5ebora addressed the Council regarding this matter. He reviewed the information included in the packet chat outlined the prosecution duties of his position and the considerable time involved to complete them. He reiterated that the City has in the past employed an assistant attorney to provide the prosecutorial function. The proposal to consider prosecutorial services from a third party should make him more available on a daily basis to the various City departments, including Hutchinson Area Health Care and Hutchinson Utilities Commission. The proposal would include a contract arrangement, with the service hours less that the equivalent of a full time employment position. Mr. Sebora requests authority to go forward with soliciting proposals for prosecution services. Motion by Peterson, second by Arndt, to approve request to accept proposals for city prosecution services. Motion carried unanimously. (h) RESOLUTION NO. 12303 -RESOLUTION ADOPTING 2004 TAX LEVY FOR CITY OF HLTTCHINSON, MINNESOTA (c) RESOLUTION NO. 12304 -RESOLUTION FOR SETTING 2004 TAX LEVY FOR SPEICAL TAXING DTSCTRICT HUTCHINSON REDEVELOPMENT AUTHORITY (d) RESOLUTION NO. 12305 -RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2004 (e) RESOLUTION NO. 12306 -RESOLUTION ADOPTING 2004 LIQUDR FUND BUDGET (f) RESOLUTION NO. 12307 -RESOLUTION ADOPTING 2UU4 STORM WATER UTILTI'Y BUDGET (g) RESOLUTION NO. 12308 -RESOLUTION ADOPTING 2004 CENTRAL GARAGE FUND BUDGETS (lr) RESOLUTION NO. 12309 -RESOLUTION ADOPTING THE CAPITAL PROJECTS FUND BUDGET FOR FISCAL YEAR 2004 Items (b) - (i) were discussed collectively. Ken Merrill, Finance Director, commented on the budget proposals. The general fund budget includes market and step increase amounts as well as employee insurance premium increase amounts. The liquor fund includes a security system and reduction in part time labor. The storm water utility rates are adjusted up 15% for 2004. The Capital projects budget has been modified to add a line item For land purchase in regards to the railroad property within the City and a reduced item for police mobile computing and field reporting equipment. Brenda Ewing, Director of 1-Tuman Resources, presented information on the wage policy and 4 CITYCOCINCILMINUTF,S-.DECEMBER 10, 2003 recommendation from the wage committee that includes a 2.5% increase to the pay grid for 2004. Council member Hoversten proposed a 1.5% increase to the pay grid and an additional one time 1 payment to the employees. The City is proposing to pay for 80% of the employee insurance premium amounts. It was also noted that the U.S. Consumer Price Indexes realized a 2.0% and a 19% increase from October 2002 to October 2003. The September figures were 2.3 for the period of September 2002-2003. Motion by Haugen, second by Peterson to adopt Resolutions Nos. 12303, 12304, 12306, 12307, 12308, and 12309. Motion carried unanimously. (i) ABSOLUTION NO. 12302 -RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2004 Motion by Peterson, second by Arndt to defer Resolution No. 12302 (position classification assignment table) and Resolution No. 12305 (fiscal year 2004 general fund budget) to the December 23, 2003, regular Council meeting. Motion carried unanimously. (j) CONSIDERATION FOR APPROVAL OF LONG TERM DISABILITY COVERAGE RECOMMENDATION Ms. Ewing presented information of the proposals for the employee long term disability coverage. Proposals were accepted through December 3, 2003. Three proposals were received and have been preliminarily reviewed by our risk managers. It was requested that this item be deferred until the December 23, 2003 meeting so that further review can be completed to ensure we are making accurate comparisons. Motion by Peterson, second by Arndt, to defer the long term disability coverage item to the December 23, 2003, Council meeting. Motion carried unanimously. 10. COMMUNICATIONS Gary Plotz, City Administrator, noted that an informational session was scheduled for 4:00 p.m. today, but was canceled. He further informed the Council that the Minneapolis proj ect is wrapping up for the season, and an additional week to refine the compost budget is preferred by staff. Motion by Peterson, second by Ilaugen, to set an informational session on the compost budget for 4:15 p,m. on Tuesday, December 23 at City Center. Kay Peterson -Anyone who attended the send-off ceremony last evening had to be very impressed. Governor Pawlenty, Lt. Governor Molnau, Senator Dille, and other dignitaries attended. It was estimated that over 1,000 people attended. In speaking with various families of the guard members, everyone felt very good about the ceremony. Bill Arndt - Mr. Arndt also commented on the impressive send off ceremony. Ken Merrill presented information to the Council regarding the leasing of apay/wheel loader at the CITY COUNCIL MINUTES -- DECEMBER 10, 2003 compost site. The City has a proposal to enter into a lease purchase agreement that will allow us to . apply all of the rental payments to date to the purchase of the equipment. The proposal requires Council approval to enter into the 5-year lease agreement. The window of opportunity for the lease closes, today. After five years of payments, the City may purchase the loader for $1.00. The lease includes equipment mainienancc provisions. Council member Hoversten questioned if there is a buyout provision in the lease. Mr. Merrill indicated that the city may discontinue the lease arrangement after each year if the City does not appropriate the funds for the lease in the budget process. The purchase is through the state contract. Motion by Hoverstcn, second by Arndt, to approve entering into a 5-year lease agreement for the lease purchase of a wheel loader as long as the conditions of the agreement discussed are incorporated. 11. CLA1M5 APPROPRIATIONS AND CONTRACT PAXMENTS Motion by Peterson, second by Haugen, to approve and authorize payment of Verified Claims A from appropriate funds. Motion tamed unanimously. Motion by Hoverslen, second by Arndt, to approve and authorize payment of Verified Claims B from appropriate funds. Motion tamed unanimously. 12. ADJOURN The meeting adjourned at 6:10 p.m. ATTEST: Marlin Torgerson, Mayor Gary D. Plvtz, City Administrator MINUTES BID OPENING PURCHASE OF LOGS DECEMBER 12, 2003 Present: Gary Plotz, City Administrator, Mark Schnobrich, Forester and Brenda Ewing, Recorder Gary Plotz, City Administrator called the bid opening to order at 2:03 p.m.. Mr. Plotz dispensed with the reading of Publication No. 7131, Advertisement for Bids, on Purchase of Logs. Mr. Plotz noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities as signed by Gary D. Plotz. The following bids were opened and read: Duane and Shirley Otto Hutchinson, Minnesota Bid Amount 100.00 .lim Bon Hutchinson, Minnesota Bid Amount 152.00 Farley Grunig Bid Amount 382.OD Diamond 5 Construction, Inc. Hutchinson, Minnesota Bid Amount 252.00 The bids were referred to staff for review and a recommendatign. They intend to be in front of the City Council for awarding an December 23, 2003. The hid opening adjourned at 2:06 p.m. Marlin Torgerson, Mayor ATTEST: Cary D. Plotz, City Administrator 5 (Q~~ ~J 2003 - - ~ ~- November~ 002 CITY OF HUTCHIN$ON FINAN .. . 2003, 2003 CIAL REPORT T 2003 2003 2003 ...-- November , _ _ _ RHVENUEREPORT-GENERAL _ November's November _ YEARTO ADOPTED 9ALANCE ERGENTAGE -~~ MONTH'S MONTH ATE ACTUAL _ BUDGET REMAINING USEO 0.00 1,379 021.46 2,973,032.00 1,594,010.52 _ 46.38% LICENSES PERMITS .. ~ ~EES ~ -_ 2961,52 16641.21 3,079.331 , -- 46,OD579 391,183.74 38,700.00 ~ 191,000.00 (7,305:79) (200183.74 116.88°h _204.81°/v INTERGOVERNMENTAL REVENUE 5545.6 - 29,649,24 1,521,272.42 2,343,963.00 822,690.58 _ 64.80% CHARGES FOR SERVICES 61005.58 _ 143,294.14 941,861.93 1 369,589.00 427,737,07 68.77% FINES & FORFEITS I 5458.37 67,948.83 57 553.21 ~. 88,000.00 10,446.78 84.64°h SALES --- 6 427.03 -629.D6~ _- 0.00 629.06 0.00% INTEREST 1250.45 , -76.85 6,613.80 _ 32000.00 25,3_86.20 20.67°A _ REIMBURSEMENTS ____ _ 39 979.05 _ _ 101.89 294,353.16 315,138.00 20,784.84 _ 93.40% TRANSFERS . 1428 28 381.07 745,098.88 1,405,000.00 658,801.12 53.03%° SURCHARGES - BLDG PERMITS __ 436.24 __ , 65,400.00 2 504.94 0.00 _(2,504.94 0.00% Fund Balance _ _ 883.50 - 187,668.00 187,666.00 __ 0.00% TOTAL _ 134,706.02 _ 345288.38 5,384,850.29 8,824,098.00 3,538,247.71 BD_34% 2003' November CITY OF HUTC 2003 HINSON FINAN 2003 CIAL REPORT 2003 _ 2003 _ _ 2003 November _.- ENERAL REPORT-G EXPENSE November November YEAR TO REVI$EDi BALANCE ERCEN7AGE MONTH MONTH ATE ACTUAL eUOGET ~~~ -~ REMAINING ~ _ USED ~~ -~ ~~ - ~- ~ ~ -ITYCOUNCIL OD1 MA 002 CITY ADMINISTRATOR 3,180.28 ~ 15 947 01 2,660.46 48216.43 _ _ __ 623.79~ 204281.16 1fi 57,588.00 240,108.00 8,372.57 i 35,828.82 85.48% 85.08% 003 ELECTIONS , . ... 4,036.48 , _._4,310.53 6628.27 11,125.00 4,498.73 _ 59.56% 004 FINANCE DEPARTMENT 25 955.57 21,281.83 337222.79 413,438.00 _ 76,215.21 81.57% 005 MOTOR VEHICLE : 13 710 29 652.69 14 163813.52 172,528.00 8,714.48 84.85% SING , . , _ 41,000.00 2,529.00 93:83% 006 LEGAL - 7 942.21 63 9,897 111869.31 112,864.00 944.68 99.16% 008 PLANNING , 10 247.06 : 12,310.66 _ 136294.93 146,793.00 10,498.07 92.65% 009 INFORMATION SERVICES , 7 420 83 840.05 6 89085.98 _ 165,530.00 76,444,01 53.BY% 110 POLICE DEPARTMENT , . 267 754.29 _ , 225 873.38 __ 2141932.31 2,358,595.00 216,662.69 90.81% , 115 EMERGENGV MANAGEMENT ~ 12.78 , 9.71 3725.48 18,000.00 _ 14,27A.52 __ 20.70% 120 PIREDEPARTMEN7 13,643.18 103,525.24 312156.62 330,285.00 , 18,128.38 84.51° 130 PR07ECTIVEINSPECTIONS 283.89 '' 12 14,887.32 181974.1 177,628.00 ' 15,653.87 81,18% 150 ENGINEERING 752 STREETS & ALLEYS , 34,738.27 81 817.69 __ 33,483.11 72,495.27 414308.86 765283.32 488,648.00 - 842,431.00 74,539.14 _... 77,147.68 84.75% _. 90.84% _ 180 CITY HALL BUILDING , 702.15 10 10.369.77 135675.45 , 154,208.00 _ 18,532.55 _87.98% 201 PARK/REGREA710NADMINISTR 202 RECREATION , __ 13,215.22 11 877 52 10,912,41 489.08' 5 _ ,_ 150289.4.7 ' 195924.8 1 179,880.00 221,851.00 _29,580.53 25,726.20 _-8.3.55% 88.39% 203 SENIOR CITIZ CNE ENTER 204 CIVIC ARENA , . _.. _ 9,337.68 26,900.00 , _ ! 5,292.99 ' 33,259.02 76201.52 237763.5 69,848.00 270,736.00 (6,353.52 32,972.50 109.10% _ 87.82% 205 PARK DEPARTMENT 64,889.32 45,788.37 _ 680243.24 _ 721,348.00 41,105.76 94.30° 206 RECREATION BUILDING & POO ~ 5 280 97 651.85 5 69724.02 118,428.00 48,703.98 58.87°~ 207 EVENTS CENTER , . 16 098.59 , 11,634.30 145 196.02 ~~167,89L00 ~~22,694.98 86.48% ___ 208 EVERGREEN BUILDING , 2,066.07 157.38 _ 7462.85 23,970.00 16,507.15 31.13% 250 LIBRARY 9,505.15 - 3,754.45 128007.11 139,409. 11,401.89 91.82% - .. _ Y 11 _ _ 1 _ 1 644.81 99.44% -.. _.. ___ 310 DE;eT SERVICE - 4,744.05 31 11,841.29 00 21495.04 _ 161,049.00 139,553.96 _ 13.35% 320 AIRPORT - 1.68 4, 9.89 - 1034206 74,431.00 28'889,60 _ 138.95% -- ALLOCATED GENERAL EXPE N 350 U - .._ 118 208 35 - 326.42 92 810015.42 764,000.00 153,984.58 79.64% _ _ TOTAL , . 803,568.88 __ , 782 653.21 7 612 243.37 8 758 769.00 1 146 525.03 88.91 °k rJ Casa LICENSES 2,961.52 0.00 46005.78 38,700.OD (7,305./9 118.88% PERMITS AND FEES _ 16,641.21_ 3,078.33 391,193.74 191,000.OD 200,193.74 204.81° _ INTERGOVERNMENTALREVENUE 5,545.60 29,849.24 1,521,272.42 2,343,963.00 822690.58 64.90° CHARGES FOR SERVICES_ 61,005.58 _ 143,284.14 941,881,93 1,369,589.00 42.7,737.07 68.77°/ FINES & FORFEITS 5,458.37 87,948.63 _ 57,553.21 66,00 0.00 10,446.79 1 84.64°i SALES _ _ 0.00 6,427.03 629.06 _ 0.00 _ 629.06 ~~ O.OD°I INTEREST _ 1,250.45 76.65 6,613.80 32.000.OD 25,386.20' _ 20.67°i ___ REIMBURSEMENTS _ 39,979.05 101.89 284,353.16 315,138.00 20,784.84 93.40°i TRANSFERS 1,428.OD 28,381.07 745,498.88 1,405,DOD.00 659,901.12 ~ 53.03° S 436.24 SURCHARGES -BLDG PERMI O.OD Fund Balance 65,400.00 2,504.94 I 0.00 __ (2,504,94)1. 0.04° 6.00 ~ 7p7A T _ 134,706.02 ~ 345,288.38 '~ 8,924 098.00 5,384,850:29 3,538,24 60.34i~ ~ _ -- _ _ . . - -- ..-. _ .. --- -I ---- ~ - General Govt. 99,121.88 98,967.41' 1,272,606.87 1,515,183.00 _242,576.13 83.99°/~ _ Public Safety ._______ 293,694,14 344,095.651 2,619,788.54 2,884,508.00 284,719.46 90.82% Streets 8 Alle s 116.358.96 105,858.38 1,179,592.18_ _ 1,331,278.00 151,686.82 88,61% Parks 8 Recreaticn 171,131.81 _ 124,644.17 1,605,324.72 2,028.319.00 222,994.28 89.01°I~ Miscellaneous _ ~~ 123,264.09 108,987.64 734,837.06 999,480.OD 264,548.94 73.53% ~ ~ ___ TOTAL 603,568.881 782,853.21 7,612,243.37 8,756,769.00 _1,148,525.63 86.91% 2D03 CITY pF HUTC HIN$ON FINANCIAL REPORT _ November 2002 ~~ 2003 2003 2003 _ REVENUE REPORT -GENERAL ~~ ~ November November YEAR TOI REVISED BA MONTH MONTH ATE ACTUAL BUDGET; REM TAXES 0.00 0.00 1,379,021.48 ~ 2,973,032.OD 1,584 C' of Hutchinson' ; ~ Incomereports -Water Sewer ! ---- -- -- -- - 11!30!03 ~ 4 _ Prior _ Prior1 Annual Current Year To 9ud et I Percent Year YearTo~ Percent _ __ Bud Month Date Remaining; _Used; _ __ Budget - _- Date _ Dsed 406 WATER _ 4001 REVENUES 4250 TOTAL CHARGES FOR SERVICES 11,000.00 -1,000.901 -13,956.49 -2,956.491 126.88.1 _ _ _ _ ___ 0.90 -11,000.00 _ _ 0.00 4450 TOTAL SALES ~ 7,227,000.00 -1 20 , 38 1.50' -1_,254,865.33 -27,865.33 502.27 _ _ _ D.DO~ -1,083,518.14 _ OAO 4620 TOTAL INTERES70N INVESTMENTS 40,000.90 _ _ _ _ 0.00 0.00 40,000.00 __0.00 [ _ - - O.OOI 0.00 __ _0.00 4700 TOTAL REIMBURSEMENTS 0.90 -960.00 -3,220.31 -3,220.31 _ 0.00 _ 0.00 -2,}56.43 0.00 4001 REVENUES 1,278,000.00 -121,541.50 -1,272,042.13 -5,957.87 99.53 I 9.00 -1,096,674.571 0.00 6001 EXPENDITURES b105 TOTAL SALAREE58FRINGE BEHEFI I 3 24521.00 4 22,397.13 266,40fi.87i `x4,154.13 83.12% 294,196.00 257,372}7 87.46% 6200 TOTAL SUPPLkES, REPAIRS 8 MAIN - __ . _____ 92,250.00 _ _ 8,095.97 _ 62,779.51 29,470.49 68.05°k 9fi,000.00 52,491.00 65.09°k _ TOTAL CONSULTING 6300 219,500.00 247.48 183,249.75 36,259.2 83.48% 165,900.00 48,615.06 29.46°,6 _ 6306 TOTAL OTHER SERVICES & CHARGES 203,800.00 ~ 8,198.56 _ 161,167.42 __42_,632.58 _ 79.08% _i- - _1.81,280.00 _ _144,539.01; 79.73°k 6600 TOTAL DEBT SERVICE 14,745.00; 1,228.75 13,51b25 -292.19 91.67°k 16,705.00: 15,312.92 91.67°h __ 6700 TOTAL TRANSFERS OUT _ __ _ _ _ _ 55,900A0 _ __ _ _55,000.00 _ 55,000.00. _ _ 0.00 190.00°h _ 53,000.00. _ 53,000.00 400.00% 6900 TOTAL MISCELLANEOUS 12,950.00 23.00 1,326.00: 11,624.00 102d% 12,450.00 6,085.79 48.68% 690.5 DEPRECATION 235,900.00 99,583.33 215,416.67 19,583.33 95.67% 220,000.00 201,666.67 91.fi7% 6001 EXPENDITURES 1,553,766.00 114,768.22 958,653.47: 193,341.59 0.83 5.038,631.00' 789,082.63 NET INCOME [LOSS] 524,234.00 $,773.26 -313,188.661 187.433.72 -7,036,631.00 -1,885,757.18 i Non income statement budget _ __ _ ~ _ _ 7000 TOTAL CAPITAL OUTLAYS 332,250.00 0.00 3,718.04 328,53i.96 0.01 , 541,700.00 ~ 16,320.53 _ 91!30!83 i Prior Pr€or '' _ _ _ _ Annual Current Year To Budget Percent Year Year TO i Percerd _ ___ _ Budget Month Date Remainin Used _ _ Budged Date ! Used 40? WASTEWATER _ 40W REVENUE 8 EXPENSES _ I ~ I 4001 REVENUES 0.00 0.00 -1,024.77' -1,024.17 0.00 i 4250 TOTAL CHARGES FOR SERVICE_ ~ 4450 TOTAL SALES 0.00 _ 2,fi26,500.OD _ 0.00 -224,818.23 -3,821.98] -2,251,585.51 __ _ -3.821.98 _ 0.00 3 74,914.49 85.73 I D.DD~ 2 502 000.00 -2,700.001 -2 371 0 60 37 -94 77% 4620 TOTAL INTEREST ON INVESTMENTS ~ 40,000.00 _ 0.00 . _ _ 0.00 40,000.00 0.00.1 , , 0.00 , , . . . 0.00 4700 TOTAL REIMBURSEMEN75 0.00, _ O.DD _ -1,38325 __ -1,383.25 0.001 O.OD -625.20 4001 REVENUES - --- 2,666,_500.00 -224,818.23 __ -2,257,814.93 406,685.09 _ 64.67:1 2,502,000.00 ___ -2,374,385.57 -94.90°k _-_ _ I -- -- ~ fi001 EXPENDTURES - -- - --- - 6305 TOTAL SALARIES & FRINGE BENEFf 493,348.00 25,41237 332,531.25 160,836.75] 67.40 506 849 00 363 617 }7 75 69°h _ 6200 TOTAL SUPPLIES, REPAIRS 8 MAIN ~ 6300 TOTAL CONSULTING __ 173,500.00: 13,233.43 _ 362,700.00 19,221.13 145,498.24 28,063.761 128,665.86 234,074.14 _ 83.62 35.46 , . _ _ 169,300.00 171 000 00 _ , . . 1b6,644.92~ 98.43% 317 080 96 185 43% 6306 TOTAL OTHER SERVICES 8 CHARGES 425,220.00 . _ 24,533.00 _ _ 384,642.11 40,577.89 90.46 , . _ 422,615.00 , . . 365,593.61 ~ 86.51 % 6600 TOTAL DEBT SERVICE 6700 TOTAL TRANSFERS OUT _ _ 162,772.00 55,000.00 _ 17,436.92 55,000.00 191,806.08 _-29,034.081 55,000.00 0.90 100.03 _ 100.00 209,243.00 53,000.06 149,2W.b7 53,000.00 71.31% 100.00% 6900 TOTAL MISCELLANEOUS 43,600.00 _ 2,515.00 11,399.59 732,200.41 1.53 23,600.00 7,612.65 32.26% 6905 DEPRECATION _ 6003 EXPENDITURES NET INCOME {LOSS) 700,000.00 _ 2,416,140.00 250,360.00. 60,000.00 217,351.85, -7,466.381 fi60,000.00 1,909,501.13 X48,313.78 40,000.00 _1,206,fi38.87 1,615,323.96 _ 478.72 -394.05 700,000.00 2,255,577.00' 248,423.00: 641,666.67 2,084,423.frt -4,458,809.21 91.67% _32.41% Non income statement budget ~ _ - _ - - 7000 TOTAL CAPITAL OUTLAYS 1,1,618,900.00 18,0.97.50 553.223.67 1,065,676.33 34.17 ~~ 1,930,740.00 1,112,137.40 57.b0 I i 18-Pecr03 Institution escri lion nterest Rate CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT Novem4er 30, 2003 Oate Date Of Of Purchase Maturit mount US BANK Money Market 1.43% 10!3112002 11!512002 386,446.76 Smith Barney FHLB C 5.00% 7!18!2002 7/30/2009 300,000.00 Smith Barney FHLB C 4.00% 9/27/2002 10/10/2007 270,000.00 partial call place in money market a!c 30,000.00 Smith Barney FHLB C 4.375% 9/19!2007 4/11(2005 750,000.00 Smith Barney FHLB C 4.180% 9/2512001 4!1912005 270,000.00 Prudential pool 338914 7.226% 12 31 96 02 01 2026 11,682.40 Expected life 6.2 yea rs Smith Barney FHLM-C 4.650% 11/21/2007 5/21/2007 300,375.00 Prudentail pool 336399 7.270°~ 12 31 98 02 01 2026 10,331.27 Expected life 4.1 yea rs Prudential Money Market varies 1/2/2002 Open 51,687.00 Prudential FHLB 3.0°h step 7/18/2003 7116/2013 200,000.00 Prudential FHLB 5.00% 5/22/2003 5!22/2013 300,000.00 Prudential FHLB 4.00% 6/12l2tltl3 6/12!2013 300.000.00 Prudential FHLB 1.190°k 6/26!2003 08/26/13 400,000.00 • Wachovia FHLB 3.000% 11/20/2003 11120!2008 300,375.00 step up Bremer 1.100% 07/30/03 12/30/03 500,000.00 Citizens Bank 1.600% .02114103 2/18!2004 200,000.00 First Minnesota 1.650°/° 08/01!03 08102/04 400,000.00 Wells Fargo 1.350% 08/14/03 08/17!04 750,000.00 First Minnesota 1.400% 10/16/03 04!18!04 750,000.00 Firstfederal 1.800% 04110!03 04/15/04 750,000.00 First Minnesota 1.560% 11/14/04 11/15/04 754,818.50 $7,985,715.93 5 (a73 Hutchinson Housing & Redevelopment Authority Regular Board Meeting - November 18, 2003 Minutes 1. CALL TO ORDER: Vice Chairman Thor Skeie called the meeting to order. Members Present: Duane Hoversten, Ian McDonald, and Becky Felling. Staff Present: Jean Ward, and Judy Flemming. Guests: Ken Merrill, Julie Wischnack & Lisa McClure 2. MINUTES OF HRA BOARD MEETING ON OCTOBER 21, 2003 Ian McDonald moved to approve the Minutes as written. Duane Hoversten seconded and the mOhOn Carried nnanimpualy. 3. UPDATE ON REDEVEOPMENT OF DOWNTOWN HOUSING Ken Merrill reviewed with the Board a handout that explained Tax Increment Financing. He also went through an example of how'I'IF could be used for a housing project. Jean Ward and Julie Wischnack reported to the Board on their meeting with Tam McElveen, President of Hans Hagen Homes. Jean also gave the Board a Memo that outlined what they learned about redevelopment from Tom - a developer's perspective. They will also contact another developer. Julie also informed the board that she found out the parking lots in the block north of Park Towers has no strings attached to the titles. The parking lots could be tamed into housing; however she feels that it would not be a very popular project with the public. 4: FINANCIAL REPORTS Duane Hoversten moved to approve the City Center Financials. Ian McDonald seconded and the motion carried unanimously. Ian McDonald moved to approve the Park Towers Financials. Duane Hoversten seconded and the motion carried unanimously. Jean Ward asked the Board approve an additional check to repay a security deposit that needed to be paid before the next Board Meeting. Becky Felling moved to approve the check to repay the security deposit. Ian McDonald seconded and the motion carried unanimously. . $. PARK TOWERS Jean Ward reviewed with the Board the 2003 Park Towera Budget Revision #2 Memo. Duane Hoversteu moved to approve Resolution #03-14 Operating Budget Revision. Becky Felling seconded and the motion carried »nA*+imously. Jean Ward told the Board of the Termination of Lease Notice given by Augustana kIomes for the Senior Dining Program. Nutrition Services, Inc will be taking over the program and is willing to continue the contract with Park Towers. Jean stated one change in the contract she would like to make would be to change the termination period from 30 days to 60 days. The City Attorney, Marc Sebora will be reviewing the same contract for the Senior Center. Becky Felling moved to approve the contract contingent to Mark reviewing the contract and giving his ok. Duane Hoversten seconded and the motion carried unanimously. ~a~~ Jean also updated the Board on the progress of the resident Rent Recertification. All the recertiftcations should be done by the end of this month, so a 30 day notice can be given to the residents. The new rents will be effective in 7anuary 2004. Because Park Towers is classified as a High performer, assessments to HUD need only be submitted every other year now. Only the Financials need to be submitted annually. 6, REVIEW OF SUB-PRIME UNDERWRITING GUIDELINES Jean Ward reviewed with the Board the process undertaken to establish the sub-prime guidelines. Ian McDonald moved to approve the sub-prime underwriting guidelines. Duane Iioversten seconded and the motion carried ++±+at+±+++ously. 7. SCHOOL CONSTRUCTION UPDATE Judy Flemming updated the Board on the progress of the house on Harmony Lane. It looks like the concrete/foundation will be a little over budget, but some of the materials use to brace the foundation will be used in the framing of the home. The following are some of the options that Jean has been working on for a lot for the 2004/2005 School Year: 1. Habitat for Humanity Lots 2. 533 Hassan Street - Infill Lot 3. Other Developments: Rolling Meadows East, Scenic Homes -Island View Heights 6s', & other new developments There is a house and detached, 2 '/x stall garage on the lot on Hassan Street. The current owner is planning on demolishing the house and has not yet decided if the garage will be demolished too. UPDATE ON AEDEVEOPMENT OF DOWNTOWN HOUSING CONTINUED Judy Flemming showed a power point presentation of the walk through of Gateway Central Apartments. Also 7udy and Jean reviewed the memo describing all the issues of rehabbing the apartment building. The prospective buyer has the list of information needed to apply for a rehab loan. 9. CONSIDERATION FOR APPROVAL OF SUBORDINATION REQUEST FOR AN ADAM STREET NEIGHBORHOOD LOAN #8670 The loan review conuuittee recommended approving the subordination request. Duane Hoversten moved to approve the subordination request for an Adam Street Neighborhood Loan #8670. Becky Felling seconded and the motion carried +±nan;+nously. 10. F1i.ANIGLIN-GROVE NEIGHBORHOOD PROJECT UPDATE Judy Flemming told the board that five or six projects should be done this year and two or three will be in process. The loan review committee recommended approving the Franklin-Grove Neighborhood SCDP Loans #$680-07. Ian McDonald moved to approve the Franklin-Grove Neighborhood SCDF Loans #8680-07. Duane Hoversten seconded and the motion tamed +±nA+++++,ously. 11. ~HAIRNMAAT1VOA TD DESIGNA ION(OF A NEW LOAN REVIEW COMMITTEE MEMBER Duane Hoversten moved to nominate Ian McDonald as the new Chairman of the IiRA Board, Becky Felling seconded and the motion cazried ~,nA,,;mously. Becky Felling moved to nominate Ian McDonald for the IIR.A Loan Review Committee. Duane Hoversten seconded and the motion carried unanimously. The Board talked shout a new IIRA Board member. lean Ward said that John Houle did recommend a person from 3M. Ian McDonald also had a recommendation. Jean said that the Board members should have anyone that they wanted on the Board to call her. At the next Board meeting a person will be selected and a recommendation can be given to the City Council. 12. CONSIDERATION OF STEP INCREASE FOR EXECUTIVE DIRECTOR Ian McDonald moved to approve the step increase for the Executive Director. Becky Felling seconded and the motion carried ~±n~+imously. 13. ADJOTJRNMENT Ian. McDonald moved to adjourn. Becky Felling seconded• There being no other business, Vice Chairman Thor Skeie declared the meeting adjourned. The next meeting will start at 7 AM and then the HRA Board and Staff will go to Country Kitchen. Recorded by Jean Ward, HRA Executive Director ~,? ` -, Becky L._J Ordinance No. D3-358 Publication Na. AN ORDINANCE REPEALING ORDINANCE N0.03-353 -ESTABLISHING SPECIAL SERVICE AISTRICT NO. 1 WHEREAS, on August 26, 2003, the Hutchinson City Council, after receiving a petition from 25% of the effected parcel owners, authorized establishing Special Service District No. 1 by adopting Ordinance No. 03-353, under the laws of Minnesota Statute 428A.98; and, WHEREAS, under Minnesota Statute 428A.09, 35% of the effected parcel owners may submit a petition objecting to the establishment of the district; and, WHEREAS, the City Administrator of the City of Hutchinson has received and verified petitions representing 44% of the Special Service District, opposed tp the establishment of such District and, therefore, the Special Service District cannot be established in the year 2003, NOW, THEREFORE, BE IT RESOLVED BY THE CITX COUNCIL OF THE CITY OF Hi1TCHINSON, THAT • Ordinance No. 03-353 is hereby repealed and Special Service District No. 1 is hereby abolished. Adopted by the City Council this 23"~ day of December, 2003. Attest: Gary D. Plotz, City Administrator Marlin Torgersvn, Mayor ~L~~ ~ RESOLUTION NO. 12315 RESOLUTION ADOPTING 2004 HOUSING COMMUNITY DEVELOPMENT PLAN WHEREAS, the submitted plan is based on the recently completed Maxfield study and identifies housing projects/concepts that are recommended during the next five years. WHEREAS, the submitted plan is consistent with the City of Hutchinson Comprehensive Plan goals to promote a variety of housing types for all of its citizens; and, create a high quality environment in all residential neighborhoods. Now therefore, be it resolved that the 2004 Housing Community Development Flan be adopted by the City Council this 23 day of December, 2003. Marlin Tvrgerson Mayor ATTEST: Gary D. Plotz City Administrator ~~ 5 ~~~a Hutchinson HRA Memo '~: Mayor and City Council ' / From: Jean Ward, HRA Executive Director 4~-Lc..v U~*^-~ Dale: 12/16/2DD3 rte: 20D4 Housing Community Development Plan The HRA Board respectfully requests your consideration of the 2D04 Housing Community Development Plan. The 2004 Housing Community Development Plan is an update to last year's plan. The HRA board has two goals in developing this plan. The Frst goal is to identify a communlty prioritized development list that is substantiated by the Maxfield Study and formally adopted by the City Council. The second goal is to ensure that the City of Hutchinson has a consistent and updated development plan to reflect the changing condltlons in our community. The HRA has received letters of support from the planning & zoning department and the Hutchinson EDA. • The 20D3 Housing Ptan identifies rehab programs that the HRA plans to continue along with continuing the partnership with the schpol in a School Build program. In addition, the plan identifies the priority of homeownership in our community, and that the HR,q will work on continuing the Better Neighborhoods program in Hutchinson via the Rolling Meadows extension project. Thank you for your review and consideration of the Housing Plan • Page 1 Hutchinson Housing Community Development Plan Page 1 2004 HOUSING COMMUNITY DEVELOPMENT PLAN GOAL,: To identify a community prioritized development list that is substantiated by a development study and formally adopted by the local governing board. GQAL: To ensure that our community has a consistent and updated development plan to reklect the changing conditions in our community Hutchinson Five-Year Housing Plan Summary The City of Hutchinson has been fortunate to experience steady population and job growth. This growth has created continued demand for housing. According to the Housing Market Analysis and Dema~rd Estimates For Hutchinson, Minnesota prepared by the Maxfield Research, Inc. group, Hutchinson will grow by 767 households and ] ,520 persons between 2000 and 2010. Based on demand generaied from household growth and replacement need, about 790 new housing units in Hutchinson are projected to be needed in Hutchinson between 2000 and 2010. Over the first half of the decade, demand is projected at 430 housing units. In order for Hutchinson to realize this growth, a variety of housing options (both rental and ownership) ai various price points will need m be developed. The HRA will Focus on meeting the housing needs far a growing population while at the same time working to result in projects that work for the entire Hutchinson community. • The following level of housing production/housing concepts is recommended during the next five years: Rental: Mixed-income Independent Senior Apartments - 55 to 65 units Subsidized Rent Apartment - 30 to 40 units Ownership Single-Family Homes - 200 to 215 units (1/3 starter homes) Far-Sale Townhomes - 100 to 105 units in the pursuit of the production of this housing and creation of housing programs, the HRA will be mindful o£ the City of Hutchinson Comprehensive Housing Goals: 1. Promote a variety o£housing types in Hutchinson for all of its citizens. 2. Create ahigh-quality enviromnent in all residential neighborhoods ~~ Hutchinson Ilousing Community Development Plan Page 2 2004 Hutchinson Housing Community Development Plan • Home Ownership Support of homeownership in the community, especially for the starter home market, is a priority. A comprehensive approach will be used to promote home ownership affordable to our workforce. The use of affordable financing programs for the development of new single-family units and the purchase or rehab of existing single-family homes is recommended. 1. Promote homeownership coanseling and education. 2. To promote a broader range of purchase price points, organize and secure resources for purchase assistance programs and affordable loan products for both existing and new construction. 3. Continue the HHPOP program in Hutchinson. 4. Partnerships between community organizations and high school and technical college carpentry classes have been particularly effective in the production of quality affordable housing in other communities. Upon sale of the house currently being constructed, the Hutchinson HRA will continue the partnership with the Hutchinson High School to construct another starter home. 5. in 2004, the Hutchinson HRA will work with the City of Hutchinson, Rolling Meadows developers, MHFA and the GMHF the Rolling Meadows Extension (supported by City Council Resolution 119fi3 dated June 25, 2002) and the continuation of the $uilding Better • Neighborhoods program in Hutclinson. 6. Administer the SCDP Franklin Grove rehab project. 7. Continue participation in the MHFA Rehab Loan Program, MHFA Fix Up Fund and MHFA Community Fix Up Fund program. Expand marketing of these rehab programs to include realtors. &. Deterniine the feasibility of rc-development in the downtown area for housing outlined in the Revitalization Master Plan For Downtown Hutchinson. Rental Housing Senior rental housing 1. The HRA will work wiih various community partners who are currently studying or considering development of senior housing. The Hutchinson Downtown Association and Hutchinson Community Development Commission have developed a downtown plan that includes housing on the west side of Main Street; this may include housing for seniors. Hutchinson Area Health Center is considering senior housing as part of their continuum of care services. Prince of Peace Retirement Living is also considering another senior housing project located within the downtown area. General Occupancy-Subsidized Rent Apartment 1. in 2004, the Hutchinson HRA will meet with McLegd County HRA to determine if additional vouchers could Cill this need. • Hutchinson Housing Community Development Plan _ Page 3 Summary of Findings Housing Market Analysis and Demand Estimates for Hutchinson, Minnesota Prepared Nor: Hutchinson Housing and Redevelopment Authority Prepared By: Maxfield Research Inc. Aueust 2001 Purpose and Scope of the Study MaxHcld Research Inc. was engaged by the Hutchinson Housing and Redevelopment Authority to analyze demographic trends, market factors that affect the demand for housing in Hutchinson, Minnesota and to project the number of units, and types of housing that can be supported in the community. This study estimates overall housing demand through 2010 and identifies the types of housing that should be developed to meet the needs of current and future residents over the next five years. This study is an update to a comprehensive housing study completed for the City in 7anuary 1996. • The scope of this study includes an analysis of growth trends and the demographic composition of the population and household base and an analysis of khe current housing situation and inventory of pending housing developments. Those interviewed for this study include real estate agents, rental property owners and managers, civic and business leaders, and others familiar with the local housing market. Estimates of the demand far different types of housing and potential target markets are made, along with suggested appropriate development concepts. This report includes both primary and secondary research. Primary research includes interviews with rental property managers and other housing professionals. Secondary research is credited to the source when used, and is usually data from the U.S. Census. Secondary research is always used as a basis for analysis, and is carefully reviewed in light of other factors that may impact projections such as residential building permit data or surveys of housing, major employers and local builders. All of the information on existing housing developments was gathered by Maxfield Research Tnc. and is accurate to the best of our knowledge. Demographic Aualysis The primary draw area (Market Area) for housing in Hutchinson includes 13 townships and five small cities surrounding Hutchinson, an area extending roughly 8 to 18 miles from hIutchinson's border. This Market Area is the same as the previous study, completed in 199Ci. • • Between 1980 and 1990,13utchinson's population grew from 9,244 persons to 11,523 persons - an increase of 2,279 persons. This strong growth was fueled largely by growth at Hutchinson Housing Community Development Plan _ Page 4 3M and Hutchinson Technology. Population growth was slower during the 19905, increasing by 1,557 persons, to 13,080 persons. Overall, the Market Area added 1,969 persons during the 19905, bringing the Market Area population to 24,875 persons in 2000. • Household growth trends are typically a more accurate indicator of housing needs than population growth since a household is, by definition, an occupied housing unit. Hutchinson added 850 households during the 19905 (an increase of 19%), increasing its household base to 5,333 households in 2000. The remainder of the Market Area added 352 households during the decade (a 9°/u increase), increasing its base to 4,318 households. Population and household growth daring the 19905 was fueled by employment growth in the County. McLeod County's labor force steadily increased from 17,876 persons in 1990 io a peak of 20,925 persons 1998, before declining to 19,406 persons in 2000. This rise and fall in employment is a reflection of employment levels at Hutchinson Technology. While employment levels have decreased since 1998, the County's unemployment rate was still very low in 2000 (3.9"/0). 'T'hus, it is likely that an increase in the County's labor force would be necessary for significant job growth to occur over the next decade. • We project that Hutchinson will continue tv experience strong growth during the next decade, but at a somewhat slower rate than during the past decade. Our projections are that Hutchinson will gmw by 767 households and 1,520 persons between 2000 and 201 D. We project household growth in the remainder ofthe Market Area to be about the same this decade as during the 1990s. • The aging of the baby boomers will result in the greatest population gain over the next five years being in the 45 to 54 and 55 io 64 age groups. While growth of 45 to 54 year olds will result in sustained demand for move-up single-family homes, growth of the 55 l0 64 year olds will result in an increased market for maintenance-free housing, such as for-sale townlromes and twin homes, and possibly rental housing. While the mm~ber of younger seniors (65 to 74) decreased during the 19905, older seniors (75 and over) saw significant growth in the Market Area, increasing by 2G.D%. Seniors over age 75 are the primary market for age-restricted ("senior") housing, including independent and assisted living. The number of younger seniors is projected io stabilize during the next five years. However, the older seniors population is projected tp decline slightly. According to the Census, Hutchinson added about 690 owner households and 180 renter households during the 19905. Overall, Hutchinson's homeownership increased from 67% in 1990 to 69% in 2000. '1"wo primary factors account for the increase in homeownership, First, the tail end of the baby boomers (the youngest was age 26 in 1990) aged into their first-time homebuycr years. Secondly, low home mortgage rates during the late-19905 made homeownership more affordable. • During the 19905, the largest householder category in the Market Area shifted from married couples with children (2,794 households in 1990) to married couples without children (3,D21 households in 200D). The increase in married couples without children is due in large part to khe large number of baby boomers who have aged into their late-405 to early-SOs azid become Hutchinson Housing Community Development Plan pa~ empty nesters, as well as lifestyle changes. The changing lifestyles have resulted in large percentage gains in single parent families and non_family roommate households. These trends should continue during the next decade, as more baby boomer householders become empty nesters and the number of younger householders increases. The resu]t will be a sustained demand for rental housing and other non-traditional housing alternatives. For-Sale Housing Analysis • The median resale price of existing homes (including single-family and multifamily homes) in Hutchinson increased from about $90,000 in 1996 to $107,000 in 2000. This represents an average annual increase of about 4.5%. Through May 2001, the median resale price was $112,000. • During the 19905, Hutchinson added about GOD for-sale housing units. This includes 430 single-family homes (about 43 new homes annually) and 170 multifamily units (about 17 new homes annually). Multifamily units include twin homes, townhomes, and condominiums. • The median price ofnew single-family homes built in Hutchinson was $114,750 in 2000, compared to $176,175 in 1997. Besides a decrease in the number of move-up homes built, a big reason for the decrease was that a large number ofentry-level homes were built in 2000. Most of these starter homes were built in the Rolling Meadows and Island View Heights • subdivisions. Various financial assistance programs became available to qualified first-time buyers of homes in these two subdivisions through the City's Hutchinson Home Purchase Opportunity Program (HHPOP). • An average of 23 new single-family homes with a price greater than $175,000 were built from 1997 tlrrough 1999. We consider homes priced at $175,000 or more to he move-up homes. 1'he primary buyers of move-up homes are older adults with higher incomes and equity in existing entry-level homes that they can use toward the purchase of more expensive homes. As the hulk of the baby boom generation has become older adults during the late 19905, demand for move-up homes has also increased. • Nine active single-family subdivisions were identified itt January 2001. They combined for a total of 187 available lots - or 87% of the total available single-family lots in Hutchinson (216 lots). The remaining 30 lots in Hutchinson are spread among many subdivisions with only one or two lots available -some of which have been on the market for several years. Based on absorption of SD new homes between 1997 and 20D0, the 1871ots would satisfy demand for four years. • There arc 146 units yet to be built in the four multifamily developments identified in Hutchinson in January 2001. In addition, Summerset is a new development that has received City approvals for 179 multifamily units. Based on an average absorption of 25 new multifamily units annually between 1997 and 2000, the 146 planned units in the active multifamily developments would satisfy demand for the next six years. Hutchinson Housing Community Development Plan - Page 6 • According to builder and Realtor interviews, the layoffs at Hutchinson Technology in 1999 had a major impact of the market for new homes. Except for the development of entry-level single-family homes in the Rolling Meadows and Island View Heights subdivisions, very few homes have been built since then. While layoffs have negatively impacted the sale of new homes, the resale market remained strong in Hutchinson. However, potential buyers were cautious at first. Demand for existing housing continues to he strong and the market for newly constructed move-up single-family homes is improving, but it is not near the level experienced during the late-1990s. Rental Housing Analysis Generad-Occupaucy Rental Market • Since the completion of the previous study in 1996, one market rate and one "affordable" rental project has been added in Hutchinson, Pleasant Acres (market rate), a 137-unit project that consists of four 3-story buildings was built in 1998. It is near the lop of the market, with rents of $495 for one-bedroom units and $595 for two-bedroom units. Huski Townhomes (affordable) is a 32 units project consisting of all three-bedroom units with monthly rents of $658. It was built in 1997. + We found 63 vacancies among the 903 market rate general occupancy units surveyed, translating to a vacancy rate of 7.0% as of,Tuly 2001. This compares to a 3.3% vacancy rate among market rate projects in January 1996. • The monthly rent For market rate units in July 2DD1 averaged $441 for one-bedroom units, $527 for two-bedroom units, and $68$ for three-bedroom units. Monthly rents averaged $39D and $472 far one- and two-bedroom units, respectively, in January 1996. This represents an annual increase of 2.2% for one-bedroom units and 2.0% for two-bedroom units. • We identified six general-occupancy subsidized projects in Hutchinson offering a total of 206 units. A total of four vacancies were reported by building managers, translating to a vacancy rate of 1.9%. In comparison, there were only two vacancies in 1996, or a vacancy rate of 1.1%. • Combined, the average tent paid by tenants at apartments financed through Rural Development is $295 per month. Based on paying 30% of their adjusted gross income for rent, this would equate to an average annual income of about $1x,800. • We did not identify any planned or pending rental developments in Hutchinson. .5eniar Housing Market • We identified six market rate senior rental housing projects in Hutchinson. These six projects house a total of 200 units with various levels oCservice -from independent to Hutchinson Housing Community Development Plan Page 7 memory care. We identified another three subsidized senior projects in the City Hutchinson with a total of 179 units. • Two senior facilities were added in Hutchinson since the previous study was completed in 1996. They arc the Oaks (42 units), an assisted living facility, and Prairie Senior Cottages (16 beds), a memory care facility. • Overall, there is only one vacancy among the six market rate senior rental projects in Hutchinson. The overall low vacancy rate and waiting lists at various projects indicate a demand for additional senior units in the Market Area. • There are two planned or pending senior housing projects in Hutchinson. The first is Cedar Crest Estates addition of eight rooms to their 34-unit assisted living facility this fall. The second is a proposal by Prairie Senior Cottages to expand their facility by ] fi beds. • Three subsidized senior rental projects are located in Hutchinson, with a total of 179 units. There were no vacancies in the three projects. There was only one vacancy among these projects during the previous study in 199G. No additional subsidized or affordable senior project has been added since then and thus, vacancies remain low. However, waiting lists, which are common at subsidized senior projects because these projects are need driven, have dwindled in Hutchinson and most seniors are able io move into these projects immediately, • Residents at the three subsidized projects pay 30% of their adjusted gross income on rent. At Leona, the average rent paid was $275. This would equate to an income oFroughly $13,500. The three subsidized buildings are comprised almost entirely ofone-bedroom units, According to building managers, there is strong desire among existing and prospective residents for two-bedroom units -even among single residents, Housing Demand Analysis and Recommendations • Based on demand generated from household growth and replacement need, we project demand For about 790 new housing units in Hutchinson between 2000 and 2010. Over the first half of the decade, we project that demand will be for about 430 housing units. It is important to note that in order for Hutchinson to realize this growth, a variety of housing options (both rental and ownership) at various price points will need to be developed. Based on demographic and market trends, we believe that 70% to 75% of demand over the next five years will be for owned housing (300 to 320 units), while the remaining 25% to 30% of the housing demand (90 to 110 units) will be for rental housing, • We surveyed builders and Realtors in Hutchinson after the Hutchinson Technology layoffs in September 2001, which occurred after the above calculations were made. Based on our survey, we do not believe that the market will be adversely affected in the long-term. We arc confident that housing demand will not decrease and that Hutchinson will be able io meet its household growth projections (shown in Table 25). Iutchinson Housing Community Development Plan ~ Page 8 • • To satisfy demand over the next five years, we recommend the following housing concepts be developed: Mixed_income Independent Senior Apartment - 55 to 65 units Subsidized Renl Apartment - 30 to 4U units Single-Family Homes - 200 to 215 units For-Sale Townhomes - 100 to 105 units We believe that the most appropriate project to satisfy market rate senior demand in Hutchinson is an adult/few-services rental apartment However, based on the success of existing for-sale projects, an additional for-sale building that offers few-services would also he appropriate to meet the needs of independent seniors. We recommend that a 55- to 65-unit market rate independent senior project be developed with an affordable component ("mixed-income building"). "Affordable," is defined as housing with a "shallow" subsidy, which would lower the unit rents to a level affordable to moderate-income seniors. We recommend that two-thirds of the units in amixed-income project be market rate and one-third affordable. Rents for market rate units would range fom~ $775 to $825 For one-bedroom units, $925 to $975 for one-bedroom plus den units, and $975 to $1,200 for two-bedroom units. The affordable component should have monthly rents ranging from $525 to $550 for one-bedroom units and $675 to $705 for one-bedroom plus den units. • We understand that there is interest in developing a senior housing facility near Hutchinson's Downtown. Independent senior housing, such as this recommended project, is an appropriate fit in the Downtown because many of the seniors would enjoy the ability to walk to the various businesses and other services -versus having to drive on their awn or use other means of transportation. Based on the high aaumber of vacancies among existing market rate projects, we would not reconunend the development of an additional market rate apartment in Hutchinson in the short-term. We also would not recommend the development of an "affordable" project, since these projects have monthly rents similar to those of newer market rate projects -and often compete for the same renters. We believe there is, however, demand for a subsidized apartment geared to very low and low-income households. • We recommend the development during the next five years of a 30- to 40-unit subsidized apartment building. Because this project would serve the very low and low-income markets, rents should be based on 30% of a households adjusted gross income. The contract rents would need to be below Fair Market Rent - or $450 for one-bedroom units, $600 for two- bedroom units, and $750 for three-bedroom units. Because it is difficult to develop "deep- subsidy" rental housing, other means that the City may pursue to meet the needs of low and very lnw-income households would be to, I) obtain additional Housing Choice Vouchers, and 2) encourage the use of rental rehabilitation programs for existing rental projects. Hutchinson Housing Community Development Plan Page 9 • We recommend maintaining athree- to five-year single-family lot supply, which ensures adequate consumer choice without excessively prolonging developer-carrying costs. Hutchinson currently has a supply of about 200 available lots. Based on absorption of 401ots per year, the existing lol supply would be depleted in five years. Thus, between 120 and 200 additional lots will need to be added to IIutchinson's supply during the next five years to maintain an adequate supply. Planned phases to existing subdivisions are geared toward the move-up market and should adequately meet that need. Based on the success of Rolling ]vleadows and Island View Heights, we believe that an additional subdivision geared toward entry-level homes (priced at about $150,000 or less) should be added during the next five years. We also recommend attaining additional funds to continue the Hutchinson Homc Purchase Opportunity Program (HHPOP). This program has been very beneficial in helping moderate-income households become first-time homebuyers, and would increase the absorption of an additional entry-level subdivision. • We estimate that three-quarters of the buyers of for-sale multifamily housing in Hutchinson over the next five years will be empty-nesters seeking one-level units, or 65- to 70-units. Demand for another 2U- to 25-townhomes will be from younger buyers seeking two-story units. Combined, the various multifamily developments in Hutchinson have been approved for an addiliona1334 units to what has already been built. We believe that these developments contain an adequate supply of pla~med one-level units to satisfy demand for empty nester and seniors over the next few years. However, the supply oftwo-level units in existing developments for younger buyers is limited. The opening of the 5ummerset townhome development should increase this supply over the next few years. Hutchinson Housing Community Developmcnt Plan Page 10 G:HRA/2003 Development/ 2003 Housing Development Plan ~ Memo To: Mayor & City Council From: Mark Schnobrich City Korester Date: 12l11l2D03 Re: dNR Conservation Partnership Grant for Miller Woods Oak Savannah. This Applicant Resolution is a requirement far the City of Hutchinson to enter into a grant agreement for the restaration of Miller Woods into an Oak Savannah. This is our second attempt to be selected as a grantee for this praject. The project is scheduled to take place in 2D04 & 2D05. Total cost of grant project is $32,88D.D0 • Page 1 J (b~3 Conservation Partners and Environmental Partnerships Applicant Resolution ResnluClon Nv. 12314 SE IT RESOLVED that the City of Hutchinson act as the legal sponsor for the Conservation Partners Grant Program Agreement CP04-4.04. BE IT FURTHER RESOLVED that the City of Hutchinson has the financial capability to meet the match requirement and ensure adequate completion of the project and certifies that it will comply with all applicable laws and regulations as stated in the grant agreement. NOW, THERE FOR BE IT RESOLVED that (Title of cha authaizad ropaxNmire) on is hereby authorized to execute the Conservation Partners Grant Agreement CP04-4.04 necessary to implement the project on behalf of the City of Hutchinson. I CERTIFY THAT the above resolution was adopted by the of the City of Hutchinson (l;vara cay council. ete.) (Uata) SIGNED: (riu~ aid dau) WITNE55ED: (lisle and dale) L J Project Detail Sheet Recipient: City of Hutchinson Grant ID CP04-4.04 Miller Woods Oak Savannah Restoration Grant Awawd $16,340 Project Description: Restore a remnant 21 acres oak savannah Project Components Prairie reclamation Reclaimed Prairie /Soil Prep Seeding Sign, brochure, display, post care Estimated Total Cvst 8,000 2,500 15,000 7,180 Total Cost Notes /Conditions: 32,680 Photographs showing sites before, during, and after project completion should be provided to the grantor. Vegetation planted must be native tv Minnesota and preferably ofthe local ecotype. Financial assistance from the Trust Fund for this project should be acknowledged by a sign at the site and/or on any publications produced by this project. RESOLUTION NO. 12312 RESOLUTION APPROVING A CONDITIONAL iJ$E PERMIT REQUESTED BY MILES AND LINDA MCMONAGLE, PROPF.RTX OWNERS, TO ALLOW RESTORATION OF THE MARQUEE, CANOPY AND TOWER LOCATED ABOVE THE ROOF LINE ON THE STATF, THEATER, 35, WASHINGTON AVE EAST RIi IT RESOLVED BY THE CITY COilNC1L OF THE CITY OF HUTCHINSON, MN: FINll1NC5 The applicant is requesting a Conditional Use Permit to allow him to restore the marquee, canopy and tower (which is located above the roof line). The City Code requires that any projection beyond the roof line of a building in the C3 district requires special consideration through the conditional use process. There are pictures attached which provide the historical context for what the owns is wishing to rcplicatc. The marquec projects over the right ofway as well. Section 10.14 describes a sign can be over the right of way if the sign is at least S feet above grade. LEGAL DESCKIPTION: The West 88 feet of Lots 4 and 5 and the South 20 feet of the West 55 feet of Lot 3, North Half City 1. T'he City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticippated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprchcnsive Plan. 2. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and [he Comprehensive Plan, if the conditions, as outlined below are met. CUNCLiJSION The City Council hereby approves the conditional use permit with the following conditions: 1. Any encroachment into the right ofway at grade level must be reviewed through the franchise process. 2. The marquee and design of the signage must fallow the drawings submitted with the application dated 11/17/03. 3. The projection shall be reviewed for building code compliance to ensure safety of the structure. 4. There are to be no flashing lights nn the building nr marquee. Adopted by the City Council this 23"' day of December, 2003. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 5~b~~ Hutchinson City Center ~~~ DATE: TO: FROM: SUBJECT: Hutchinson City Council MEMORANDUM Hutchinson Planrlittg Commission 111 Hssesn Sheet SE Hutchinson, MN 55350.2522 320-587.5151/Fax 320.23442411 CONSIDERATION OF CONDI"TIONAL USE PERMIT REQUESTED EY MILES AND LINDA MCMONAGLE, PRpPERTY OWNERS, TO ALLOW RESTORATION OF THE MARQUEE, CANOPY AND TOWER (WHICH IS LOCATED ABOVE THE ROOF LINE) LOCATED AT THE STATE THEATER, 35 WASHINGTON AVE. E. Pursuant to Sections 10.14 and 6.07 of Zoning Ordinance No. 464, the I3utchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request fox a conditional use permit. HISTORY The applicant is requesting a Conditional i7se Pcnnit to allow him to restore the marquee, canopy and tower (which is located above the roof line). The City Codc requires that any projection beyond the roof line of a building in the C3 district requires spacial consideration through the conditional use process. There are pictures attached which provide the historical context for what the owner is wishing to replicate. The marquee projects over the right of way as well. Section 10.14 describes a sign can be over the right of way if the sign is at least 8 feet above grade- SIN F FA 7" 1. The required application and fee were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on December 4, 2003. 3. 'There were no neighboring property owners present objecting to the request. 4. This sign issue is definitely unique in that this is the only example of a full `Ynarquee" sign in the downtown. A marquee is defused as a "pemtanent canopy often 0f metal and glass pxojecting over an entrance (as of a hotel or theater)". The code has envisioned the situation where there would be signage over the right of way and cases where the signs would extend beyond the roof line. In this case the sign structure would extend 6 feet beyond the highest point ofthe fayade. The sign/marquee in total would be 22 feet, 10 inches. The structure is 13 feet above the sidewallc grade. RECOMMENDATION The Planning Commission voted unanimously to recommend approval of the conditional use permit with the following conditions: 1. Any encroachment into the right of way at grade level must be reviewed through the franchise process. 2. The marquee and design of Use signage must follow the drawings submitted with the application dated 11/17/03. 3. The projection shall be reviewed For building code cong7liance to ensure safety of the structure. 4. There are to be no flashing lights on the building or marquee. Respectfully submitted, Dean Kirchofl; Chaimtan Hutchinson Planning Comtission ce: Miles and Linda McMonagle, 14850 Stone Koad, Wayzata MN 55391 Footed on recycled paper December 17, 2003 CITY OF HUTCHINSON PLANNING STAFF REPORT ~~ . To: Ilutchinson Planning Commission Prepared 13y: Planning Staff: Brad Emans, DoII Moon, Don Nelson, Lisa McClure, Jake Wegner, Jean Ward, John ltodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Chris Dobratz, Dick Nagy, Julie Wischnack, AICF, and Bonnie Baumet2 Date: December I, 2003 -Meeting Date: December 16, 2003 Applicant: Miles and Linda McMonagle, property owners CONDITIONAL U5E PEIIMIT Brief Description The applicant is requesting a Conditional Use Permit [o allow him to restore the marquee, canopy and tower (which is located above the roof line). The City Code requires that any projection beyond the roof line of a building in the C3 district requires special consideration through the conditional use process- There are pictures attached which provide the historical context for what the owner is wishing to replicate. The marquee projects over the right of way as well. Section 10.14 describes a sign can be over the right of way if the sign is at least 8 feet above grade. GENERAL INFORMATION Fxisting Zoning: C3 (Central Commercial) Property Location: Lot Size: 35 Washington Ave East Existing Land Use: Vacant building Adjacent Land Use And Zoning: Commercial Comprehensive Land Use Flan: Downtown Commercial Zoning History: Applicable Regulations: Section 10.14 of the City ofllutchinson Zoning Ordinance SPECIAL INFORMATION Transportation: Washington Ave. East Parking: This area is exempt from the parking requirements listed in Section 10.03. Conditional Use Permit State Theater -Miles McMonagle Planning Commission- December 16 , 2003 Page 2 Analysis and Aecommendatfon: This sign issue is definitely unique in that this is the only example of a full "marquee" sign in the dmvntnwn n marquee is defined ac a "pomwncnt canopy often of metal and Blass protecting aver an entrance (as of a hotel or theater)", The code has envtstoned the situation where there would be signage over the right of way and cases where the signs would extend beyond the roof line. in this case the sign structure would extend 6 feet beyond the highest point of the facade. The sign marquee in total would be 22 feet, ]0 inches. The structure is 13 feet above the sidewalk grade. When considering a condtnonal use permit, the Planning Commission should consider the following: A conditional use permit for the uses listed in section 8 0/this Ordinance sha71 be granted only if evidence is presented to establish: (a) That the proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which 15 in the interest of the public convenience and will contribute to the general welfare of iha neighborhood or community; (b) That the proposed building or use will not have a substantial or undue adverse effect upon adjacent property, [he character of the neighborhood, fraffrc conditions, utility fac!lltles end other matters affecting the public health, safety end genera! wal(are; and (c) That the proposed building or use will 6e designed, arranged, and operated so as to permit the development and use Of neighboring property in accordance with the applicable district regulations. Staff believes the conditional use permit should be approved with [he following conditions: 1. Any encroachment into the right of way at grade level must be reviewed through the franchise process. 2. The marquee and design of the signage must follow the drawings submitted with the application dated 11/17/03. 3. The projection shall be reviewed for building code compliance to ensure safety of the structure. Cc: Miles and Linda IvlcMonagle, 14850 Stone Road, Wayzata MN 55391 .,.: Vii` r~ '~ ~" ", +rf'~f'y"rw1"C.rs°n'T~"~Y`~F'v"7"r"'h'~,^r'"1"a~. „.k. ~ r ,~ ~. ~~wt~ ar~ap~,-~ 1`~r ~i~ '~a1`csh ~~ ~~p gat ~~ rr~ 1C~ ft t7arrr~ 'I~~ap .~k~~hr"nsr 5aa"" a•irq~ *~ ~~;~ 'C"rrw e u~ f u t rxV ~ctrcxa~Y t°t~ ~°ii.~ ~ ~ ~e~-~ rcwr~~sF"Y ~~, tc~p ra ~ ~ ~xmrz eh1 -~ ~ ', lr:ot r. .,- r< 7~~';'"'. ,-S,K~~ ~y~ - ~:sa°arw, r..~mswn ~»~-.. N ~.. _ ,~ i ~ z r ..., .,.,... ~ ~ _ a ~, , r_. _ _ .w..... ~M1 ~ ,. _,i -'~~C°L "srs+ftlYY - f~F.am.~ - ..,w v. '` .. .. ..._a .'r ~' \~^- 1._ ~A~ ~ ~' y 1 _ y ~.~~ V '~ w. ~... i ~~. - ~~ ~ U ~I~~ ~y~~ a ~_. ,.. Y _ ' hat ~ .. ~i l ~9 n A ~ w~ } ° ~ ` ~ ~, ~ , , I; r~.::, 4~' ~ - 1~-~?vy~~^ , +ix ;~ w. s ~' •~ ~ ',~ ~ ~, ~, `~,~ ,~ •, w 1~ t t ^~~ w ~ ~~~ ~ ~ ~ , ,6 r ~ ~ ~ ~ ~b ,iA'1"'''I"'may ~ 1 k ~ I~ 88~ ~ ~. '~ v. ~ ~ ~ w ~ ~ i .. ~~~ ~ ~~ w7 r~:~ ~ _ ~ . .n i s,~, ~ ~, ,_ . , ,f ;~~'i~~^,~ f:' F, 5 ',+` :#o- ~. ~' 0 ~_ '~,.„ ~ ~.~~. ,. ti~ `'"" m ~ .~~ ~~a ,~ ~". .. w9~'.F ~;.,_~r:rt:k.a ..rte `. ,~ '~ <3~ ,~ ~-. ~'~'., ~~~~ RE5OLUTION NO. 12316 • RESOLUTION APPROVING AN F.XTF,N$ION OF CONDITIONAL USE PERMIT GRANTED TD MENARDS TO CONSTRUCT A FENCE 14 FEET IN IIEIGHT AND ALLDW FOR OUTDOOR STURA(:E AND DISPLAY AREA LOCATED AT 1525 MONTREAL STREET SE BE IT RESOLVED BY THE CITY COUNCIL OF THE C1TY OF HUTCHINSON, MN: FINDINGS 1. T'he applicant is requesting an extension to February 20, 2005, of the conditional use permit granted on February 25, 2003, to consinxct a fencel4 feet in height and allow for additional outside storage and display area. The yard entrance to the warehouse area will be relocated from south ofthe building to the north of the building. The construction also involves the construction ofa 21,641 square foot enclosed warehouse space. LEGAL DESCRIPTION: Lot 1, Block 4 Menard Addition 2. The City Council has considered the recommendation ofthe Planning Commission and the effect v£the proposed use on the health, safety, and welfare of the occupants v£ the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties m the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit to February 20, 2005, with the following conditions: 1. The site plan dated 12/05/02 shall he followed. Any deviations to the site plan, must be approved by the City, prior to construction. 2. The City Forester's request for change in one of the species shall he fgllgwed. 3. The conditional use permit is valid for a period of one year, from the date of approval. 4. The applicant must provide detailed building drawings for the building department to review. 5. The City has outstanding issues relating to the road improvements fnr the project and drainage to the south of the existing fence. These problems must be resolved and the City reserves the right to withhold permitting or certificate of occupancy for the construction. Adopted by the City Council this 23T~ day of December, 2003. ATTEST: Gary D. Plotr. Marlin D. Torgeison City Administrator Mayor ~ ~~FJ Hutchiinson Cit Center ~J RATE: December 17, 2003 'I'O: Hutchinson City Council MEMORANnum FRAM: Hutchinson Planning Cvmnnssion rli Hassan Street SE Hutchinson, MN 55}50.2522 320-587-5151lFax 320.2344240 SUBJECT: CONSIDERATION OF E7CTENSION OF THE CDNDITIONAL USE PERMiT GRANTED TO MENARDS TO CONSTRUCT A FENCE 14 FEET IN HEIGHT AND ALL(7W OUTDOOR STORAGE AND DISPLAY AREA LOCATED AT 1525 MONTREAL STREET SE Pursuant to SecAons 10.01 and 10.07 of Zoning Ordinance No. 464, the Hutchinson Plannitg Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request fox a conditional use permit. I3ISTORY The applicant is requesting an extension of [he conditional use permit granted by the Planning Commission on February 18, 2003, to construct a fence 14 feet in height and allow for additional outside storage and display area. The yard entrance to the warehouse area will be relocated from south of the building to the north of the building. The construction also involves the construction of a 21,641 square foot enclosed pole type warehouse space. f` J FINDINGS (F FACT 1. The request was submitted on December 12, 2003. 'there is no public hearing required for an extension of the time limitation. 2. Staff has no concerns with the request to extend the conditional use permit to Pebmary 20, 2005. RE OMME ATION The Planning Commission voted unanimously to recommend approval of the extension of the conditional use perHtit tv February 20, 2005, with the same conditions recommended hl Resolution # 12122 as follows: 1. The site plan dated 12/05/02 shall be followed. Any deviations to the site plan, must be approved by the City, prior to constmction. 2. The City Forester's request for change in one of the species shall be followed. 3. The conditional use permit is valid for a period of one year, from the date of approval. 4. The applicant must provide detailed building drawings for the building department to review. 5. The City has outstanding issues relating to the road improvements for the project and drainage to the south of the existing fence. These problems must be resolved and the City reserves the right to withhold permitting or certificate of occupancy for the construction. Respectfiilly submitted, Dean Kirchafl; Chairman Hutchinson Plarning Commission cc: Marv Prochaska, Menard, Inc., 4777 Menard Dr., Eau Claire, WI ,54703 Pranced on recycled paper - UL'G 7 LWJ to •LV ~ . va Ut ~' . C"1 Ul ~{Ut December 9.2003 ~Pt of p Z'&son B Via Facsimile & Certified Mail (320) 234-4240 Julie Wischnaek Director of Planning/Zoning/Building City of Hutchinson 111 I~lassan Street Southeast Hutchinson. Minnesota 55350-2522 Re: Extension of conditional use permit Dear Ms. Wischnru;k: Pursuant to earlier conversations, Menard, Inc. is hereby formally requesting an extension of the conditional use permit granted to Menard, Inc. for the expansion of its existing Hutchinson store. the scheduled to expire on February 2D, 2004. Please extend the _ conditional use pet7nit to February 20, 2005. The extension is necessary as the construction of the expansion is not estimated to be complete until late fall 2DD4. Extending the permit for a year will allow Menard, Inc. a flexible window in which to ~~ complete the construction and therefore eliminating the possible need Far a second extension of the conditional use permit. Please send any required forms or approval of the extension to my attention. I may be reached at the numbers below should yotl have any questions or comments or are in need of further information. 1?. Thank you for your attention to this matter. i" Since el , He er J. g Corporate Cotmsel Menard. Inc. Telephone (715) $76-2132 Facsimile (715) $76-5960 u 4777 MENARD DRIVE F,AU CLAIRE, WI 54703.9625 TELEPHONE (715) 878.5911 FA%: 715.876-5901 . RESOLUTION NO. 12122 RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED SX l~'IENARDS TO CONSTRUCT A FENCE 14 FEET IN IIEIGHT AND ALLOW F'OR OUTDOOR STORAGE AND DISPLAX A12FA LOCATED AT 1525 MONTREAL STREET SE BE IT RESOLVED BY THE CTfY COUNCIL OF TIIE CITY OF IIU"ICI-IWSON, MN: FINDINGS I . The applicant is requesting a conditional use permit to construct a fence 14 feet in height and allow for additional outside storage and display area. The Yazd entrance to the warehouse area will be relocated from south of the building to the north of the building. The construction also involves the construction of a 21,641 square foot enclosed warehouse space. LEGAL I]ESCRIPTION: Lot 1, Block 4 Nlenard Addition 2. The City Counci] has considered the recommendation of the Planniug Cotntmission and the effect of the proposed use on the health, safety, and we]fare of the occupants of the surrounding lands, existing and anhctpated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of . the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outltned below aze met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. The site plan dated 12/05/02 shall be followed. Any deviations to khe site plan, must be approved by the City, prior to construction. 2. The City Forester's request for change in one of the species shall be followed. 3. The conditional use permit is valid for a period of one year, from the.date of approval. 4. The applicant must provide detailed building drawings for the building department to revtew. The City has outstanding issues relating to the road improvements for the project and drainage to the south of the existing fence. These problems must be resolved and the City reserves the right to withhold permitting. or certificate of occupancy for the construction. Adopted by the City Council this 25'" day of February, 2003. • ATTEST: Gary D. Plo City Administrator ~: ~) Marlin D. Tor r on Mayor ~ # ~~ ~; ~~~~ ~~ ~~ ~~x~ ~ . ~~~ ~ IIR~ ~~RRt ~~ ~Q~ ~~~ iii ~~ ~1~~ ~~ R .r ~~~~I` i +I I ~~ i A s CJ L TO: Mayor and City Council FROM: Sandra Fleischman, Administrative Secretary DATE: December 23, 2003 SUBJECT: License Renewals for 2004 The following business/organizations have submitted applications and payment for 2004 licenses: 2004 LICENSE RENEWAL Massaee Licenses 1. Crenesis Tobacco Licenses 1. Main Streel Sports Bar 2. Pipe breams ~`~~ Page 1 of 2 (web) BI03 ~~ C~ MynneBOra LaWnn tdamolfng or ea se n y LGZ20 Application for Exempt Permit Fee $50 Fee Paid Organization Information Check No. Organizati n e Previouslawfulgamblingexempdonnumber a ~L 3 -ao - soC, - 33/a ~ ih~ar>,. se Street ~ 5 C- nS Statehip code r~~5~sd C my e~~d Name of chief axe olive officer (CEO) Daytime phone number of CEO Include area code t name Last name a San. 3za X87- fo ~3 Name of ensurer Daytime phone number df F~ t name Last name ~ ~TD~n.san. treasurer. Include area code 3~ - s~~- ~ 7 ~3 Type of onprofit Organization Check the item that best describes your organization: _ Fraternal Religious _ Veteran Other Nonprofit organzaton Check the item that indicates the type of proof your aganization attached to this application: IRS letter indicating income tax exempt status Certificate Of Good Standing from the Minnesota Secretary of State's Office A charter showing you are an affiliate of a parent nonprofit organization d l B oar Proof previously submitted and on file with the Gambling Comro I ~ Gambling Premises Information iaes where tubing activi wiA ba conducted(forra8les, list dte site where the dmwing wrlla ke place) re m Name Mp • 11 lI U~VV ~~ Address (dgsflq[use PO qox) r! r Cily sari- 1 ~ State/zipmde ~1~' ~5~ ~ Cau e a~ ~ y 7 ,e S, ~ n e. affles, indicate the dale ofthe drawing) r pate(s) of ao6wLy (for J 7 / ~ 4 / Check the ihsm(s) that indicate the type of gambling activity your organization wiN tie conduAing: _ 'BingoRaffles (cash prizes may not exceed 572,800) _ "Paddlewheels ~'Pulliabs ,~ 'Tipboards •Fn~ioment mrmese activities must be obtained from a Ncensed distributor. This form vnll be made avaNa6le in aNEmatlve Tonrrat (.e. large print, Braille) upon request Ttie Information requested on this form (and any attathmertts) will be used oY the Gambling Cnntml Board (Board) m determine your qualifigtion5 Oo be involved in Wrafirl gambing acdvrdes In Minnrsota. You nave me right to refuse to supply the information requested; hmveve, if you refuse ~ supply this imm~nation, the Board may not be able to determine ya. qualiNcetions and, as a consequence, may refuse m issue you a permit. If you suPPIY me information requested, me Board will be able m prace:s your applkatien. Your name aM aM your organimticn's name and address wIN be pudic iMamladon when reteivcd by the Bond. All the other Information that you provide will be private dam arbor you untll the Board issues your permit When the Board issues your permit, all of the information mat you have provided m the Board In the process Of applying fbr your permit wiN become publk. If the Board does not issre you a permit, an me infamlalfon ydu have provided in me process of applying for a permit remains pdvale, vrMr the exrEpdon of your name and ywr organization's name and address whi[fi wNl remain public. Private dale about you are availade only to the fallowing: Board memtxrs, staff of the Board whosC Work assignmem requires that lliey have arxle.95 t0 The inkrrtlatlon; lire MNrle9otd ~P~arirlteM Of PuWIC Safety; the Mlnnesola AdAntey General; the Wnricsnm Commisskmers of Admilistradon, Fnarrce, and Revenue; Ure Mhrresota Legisfadve Auditor, natiatal and intentadonal gambling regulatory agencies; anyone purwam W court order; other IrtrNviduak and agencies that are 5perdfically aultiodZed lry she ar federal law m have access to the infamration; f ndividuals and agencies far whklt law or legal abler aWrorizes a new use or sharing of irdmitatian after mis notice was given; and anyone with your corrsem. 5~~ r1 1.G220 Application f r to pt PermR prganization Name ~n Local unit of Government Acknowledgment If the gam Wing premises is within city limits, the city must sign this application. On behalf of the city, I acknowtedge this application. Check the action that the city Is taking on this applicatlon- ^ The city approves the application wRh no waiting pedod. ^ The city approves the application with a 30 day wafting peficd, and allows the Board to issue a permit after 30 days (6D days for a first class city). ^ The city denies the application. Pdnt name W pry (Signature of coy personnel receiving application) Title Date ! t J // n Page 2 of 2 r.~l.~/ ,r-( ~~:S~y - -web 8/03-- ~~> the gambling premises is located in a township, both ~ \V~ ecourrtyandtvwnshlpmustslgntlllsappticatian. `c( n behalf of the county, I acknowledge this application. . ra\\C7 Check the action that the county is taking on this application. The ccumy approves the application wfth no waiting period. The county approves the application with a 30 day waiting period, and allows the Board tc issue a permit after 30 days. The county denies the application. rwme of county (Signature of county personnel receiving application) TOWNSHIP: On behalf of Ure townshQ, I acknowedge tint the organization is applying fw exempted gambling actively vnthin the township limits. [Atownship has no sfetirtary aulhonty to approve or deny an application (Minn. 9tat. sec. 349.213, subd. 2).] Print name of towrr~rip (Signature of lownSM*t oihCial aGmowleclging application) Data Chief Executive Officer's Si e The information provided in this licatio is complete d ccurate to the hest of my knowledge. Chiet executive o7ficer's si ture1~. Name(pleaseprint) ~ r/' ~~ Date jUt I b l ~~ Mail Application and Attachments At least 45 days prior tp yqur Spheduled activity date send: - the canpleted application, • a copy of your proof of nonprofit status, and - a check fpr $50. Make check payatNe to "State of Minnesota". Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1771 West CauMy Road B, Suite 3t10 South Roseville, MN 55113 .~r ~; ' ~ ~E)'~ilFtt. RkUI:N{)E iah.kVTW'r ,;7f{IC1' CrII~rEC't'pR CHICAG[i, IL 6Db1U Ltai;e: bEC ! 91992 FIIJl'CI•ITPICiCJN E•r6wEECsALL A5SOCIATItfN F`C•t JIIFRGE3J5 kp Hl7'i'CNIhItiOtJ, i+1N rt53~D QE:F'ARTPIEtJT t7~ 7i-IE 1'kEA5Uk4' Empicryer Identification NumlrEr: 41-1 1:,83371 Contact F/er5trn: PfkS. Y. kILEY Ccm•tact 7elephcnr Numher: 1312) $Ctb-127x, (lur• Letter bated: N[]VEAICcEk 24+ 197c^^~ Adiiendum Applies: NtJ Crear Applicant: t.. This m[~tiit'ia•5 [rue IEt'ter of the above date in arhith are stat';d that you srauid hF• 'treated as an brganiaatic,n that ins rtGt: a private foundation anti I the er;pirat.ian c.f ycus^ ad~.•ancr ruling period. 1'anr rr.c;~m6it status under =FCtian SDlta> crf the Yntt:•rnai Reve•true Cade a5 ar [~rgarri,:atticra deycritred in _ec trm .. c i.~ is s•1:ill in eifec cased an th[ infc~rma'tiori you submi•t'tedr are have determine a yc~u are nee a private f'ounda'}:ion s•rithitr the meaning of secticrn >09{a) crf the CodE 6t~tau:>e you ai•e an ~rrclani...atiati crf the type described in sec'tian t;p9ta)tif), Grantors and cvntrilrutors may rely rm this determination unless the In•tt>rnal F:cave:nue Sx•r^vir..e• putrii,hes native tc~ the contrary. Haareverv if you lase your SE:•ct1477 F.iDS'{a)t2) 5ta•l;us, a grantor ar ccmtrilru'tc~r may Wert rely an 'this cie~t:erminatic~:i ii he.• or she eras in part resp[msibla• fcrr. ar peas aware erfr t;he acct ar 1'a}lure ter actr ai^ the sut3stanti,tt or material change an thF.~ part cif the crrc;.rntz.~,tic.n that resu4ted in your ic~:~s. ...•f such status nr' if he or^ She acquired kncrtrlydge that the Internal C:evc:nri: Service had given na'tice that you ~rauld ria longer tta;• cla55ified a5 a sectlnn bD4ta?(I?) nr'9ani.~ation• Yf s•re have indicated in the• heading of this letter tha•Y, an addendum applie:sn •the acider,dum enclosed is an 7ntt;•gral part of this lettc~t", Ceeaue• this let•i:r_r could ha•Ip resc~ive• any ques•tir,rr5 about yerur privaf:e foundation st;at:us. please keep it in your perrsranent recc~rdy. [f you ha•.•c any qu¢~st:iF~nSh please catrtact'• •titE~ pcrsr.~n artta5e naatF, and •ta'lepiY[r31F; ntlR)t1:''r .:tl'~' shoarrr ahava~. i tiincer'ely yc~ui•s+ riar'ilyrn .,•., Llr)y l:ristrict L~irectar L.::atRor +{iiD(L~f1lCL"; Page 1 of 2 (web) B/o3 ~~ Ir 1 I. J Minnesota Lawful Gambling LG220 Application for Exempt Permit Organization Information Organization name IN}iv,neso{c~ Wa-~-~~1 ~evt'~~ C~a Street Cily ~ggz2 oR~YNGtr A-v~ t~+wrcttlruseN Name of chief executive officer (CEO) First name Last name Fee $50 I Check No. gambling exemption number ~ - iF 2 8 -Q ~i - o0 Statelzip code County rhN $53SJ vtlc Le~dt Daytime phone number of CI Include area wde Name of treasurer Daytime phone number of First name Last name treasurer. Include area code I'UA-T~ {tntn. (~.E7•/B u ftG 320- S8~ -`l +f 1 7vae of Nonprofit Organization Gheck the item that hest describes your organization: _ Pratemal `Religious __ Veteran ~Dthernonprofitorganization Check the item that indicates the type of proof your organization attached to this application: IRS letter indicating income tax exempt status _~ Certificate of Good Standing from the Minnesota Secretary of State's Dffice _ A charter showing you are an aTFlllate of a parent nonproft organizatien ~ proof previously submitted and on file with the Gambling Control Board 'premises where gambling )r v,/ ~oSr ~l 0 where Address (do not use PO box) CAy State/zip node 7A-~ 15+ ~ S~ ~~{->tiTt (s-r rJ S or/ I'`+/`/ SS 3 SU pate(s) of activity (ivr raffles, indicate the date of the drawing) ~(~ ~6/ zoo Check the item(s) that ind irate the type of gambling activity your organization will be conducting: place) County ~Icl.ea~ "TSpbvards "B'n o ~, Raffles (cash prizes may not exceed $12,000) "Paddlewheels _, "PulFtabs _ rg 'Equipment for these activities must be obtained from a licensed distributor. This form will 6e made avallaWe In name and address will be public informaton when received by the Board. Boa w ose wv ass gnment requires that they have access to tiie Information; altematlve format (Le, large pant, Braille) upon request. The Informatlon requested All the other informatlon that you provide the Minnesota Department of Public ~fetY; the Minnesota Attamey General; on this form (and any attachments) will be will be pdvate data about you until the Board issues your permit When the board the Minnesota Commissioners of used by the Gambling Conbol Board Board to determine your qualificatlons to Issues your permit, all of the InPortnatlvn Adminlstradon, Finance, and Revenue; the Minnesota Legislatlve Auditor, national and be Involved In lawful gambling actlWtles In f t that you have provided to the Boan1 In the process of applying far your permit will intemadonal gambling regulatdry agendas; use o Minnesota. You have the right to re supply the Infonnatlon requested; however, bemme public, If the Board does not Issue anyone pursuant to court order; other Individuals and agendas that are If you refuse tv suppy this Infonnativn, the d l you a permit, all the Information you have provided in the process of applying fl~r a specifically authorized by state or federal ne your eterrn Board may not be able to quallficatloru and, as a consequence, may Permit remains private, wkh the exceptlon ' Iota' to have access to the informaton; individuals and agendas Por which law or refuse to Issue you a permit. IF you supply s name of your name and your organization and address which will remain public legal oNer authorizes a new use or sharing the InPormation requested, the Beard will be able to process your application. . Private data about you are available only to of information otter this Notice was given; and anyone with your consent. Your name and and your organization's the Following: board members, staff of the vJr ~t?~ LG220 Application for Exempt Permit Organization Name Local Unit of Government Acknowledgment page 2 of 2 web 6/03 If the gambling premises is within city limits, the city must sign this applicatlon. On behalf of the city, I acknowledge this application. Check the action that the city Is taking on this application. ^ The city approves the applicatlon with na waiting period. ^ The city approves the application with a 30 day waiting pericd, and allows the Board to issue a permit after 30 days (60 days for a first class city). The city denies the applicatlon. Print name of city (Signature of city personnel receiving application) T1tle Date / / If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action tltat the county is taking on this application. The county approves the applicatlon with no waiting period. The county approves the application with a 30 day waiting pericd, and allows the Board to issue a permit after 30 days. The county denies the application. name of county personnel receiving application) TO WNSHip: On behalf of the township, I aoknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has nc statutory authorityto approve ordeny an application (Minn. Stet. sec. 349.213, subd. 2).] Print name of township (Signature of township official acknowledging application) Date !,/~ Chief Executive Officer's Signature The informaticn provided in this application is complete and accurate to the beat of my knowledge. Chief executive officer's Name (please Mail Application and Attachments At least 45 days prior to your scheduled activity date sand: • the completed application, • a copy of your proof of nonprofit status, and • a check for $5D. Make check payable to "State of Minnesota". Application fees are not prorated, refundable, or transferable. Send to: Gambling Central Board 1777 West County Road B, Suite 30D South Roseville, MN 55773 Hutchinson City Center . ~~ LJ All Hassan Street SE Hutchinson, MN 55350-2522 320-587-5751/Fax 320.234.4240 MEMORANDUM DATE: 17acemher 1ft, 7.f1Dt TO: Ilutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Consideratien of Notice of Railroad Abandonment IIISTORX: On December 1, 2D03, the Ciry of Hutchinson received a letter from the Hennepin County Attorney regarding our review of the proposed abandonment requested by the Hennepin County Regional Railroad Authority. RF.C()MMENDATION: The Planning Commission recommends approval of the request noting the abandonment is consistent with our plans to have the corridor preserved as a future transportation corridor. Respectfitily submitted, Dean I{irehoff, Chairman Hutchinson Planning Colmnissivn ~ 1 L J Pnnred nn recycled paper - 5 ~~~ DEC-04-03 THII 09 40 xONALU 1. MvGkAw December 4, 2003 RJ MCGRAW PA FAX N0, 3205879597 R. J. MCGRAW. 1'.A. ARomey at Law SUITE 1A9 CITIZpJS BANK aU1L-INC: ro. snx ~s }IVT'("HINSON, MINNESC)TA 55150 R~cENEO i ~:'' ~ 3 V~., otNn~~ &~• Mr. Gary Plotz G1lY qtp• Hutchinson City Center n0p~. l 11 Hassan Street SE [lutchinson, MN 55350 Re: McLeod County Regional Rail Authority P. 02 p]PPHONE )ZIF58l-3X11 / FAX: 120.]81-VS'/l nn.. N ~`~ 'Y (v i~ ~ W' Dear Gary: I talked to Marilyn Maloney, Assiatant Hennepin County Attorney, nn Wednesday afternoon regarding the notice the planning commission receivui from her regarding the notice of exempt abandonment of regional rail authorities. Hennepin County is the lead county of three counties involved. Marilyn is the Hennepin County expert on regional rail authorities. She stated that the notice has been sent to every municipality along the railroad corridor as required by 5T13's environmental regulations. In her opinion, assuming it is acceptable to the City of Hutchinson, the following statement would be all that is required: "The abandonment is consistent with our plans to have the corridor preserved as a future trattsportation corridor " Yours very truly, ~~ ~~ R. 7. McGraw RlM: tps -4.~ ~ -F .: =,,. UFFICE OF THE 113ENNEPIN CaOLJNTY ATTORNEY AMY KLOBUCHAIi COUNTY ATTORNEY RECEN@D November 25. 2003 r. r- L'4.i. -~ C~-~.. C~ City of Hutchinson Planning Cotnmission 111 Hassan 5txeet SE Hutchinson, MN 55350 Cly of Hum f)spt of R Z. L B. Re: Docket No. AB-864X, Hennepna County Regional Rail Authority-Notice of Exempt Abandonment in McLeod, Carver and Hennepin Counties, Minnesota Dear Sir/Madam: Hennepin County Regional Railroad Authority ("I-ICRRA") is planning to file a Notice of Exempt Abandonment with the Surface Transportation Boazd ("STB") on or about January 14, 2004 to abandon its entire 43.9-mile rail line from milepost 24.6 at Wayzata, MN to milepost 68.5 at Hutchinson, MN. A map of the proposed abandonment is attached. Pursuant to the STB's environmental regulations at 49 C.F.R., Part 1105, we are advising you of this proposed action so that you may assist us in identifying whether the proposed action is consistent with existing land use plans. We would appreciate your review of the proposed abandonment and any comments you may wish tv offer. We would also appreciate you providing us with a written response so that we can forward it to the STB. Thank you in advance for your prompt assistance. If you have any questions concerning this tnatter, please contact me. Sincerely, i MA~.YN 1. MALONE Assistant lennepin Cou Attorney Telephone: (612) 348-77 4 FAX: (612) 348-8299 MJM: kd C: Marcia Wilda C-POGO CjOVERNMEM' CIiM'ER 300 SOLiT'H SIXTH STREET MINNEAPOGS~ MINNESOTn $$'}8~ PatonrE: 612-348-5550 wvnvhennepinauorney-ocg as 4 ~' Aa :J w-V ',; .w, 'm" ~ N ws~-xr~: .~n ,~ j M~~~ ~~ r ~~ .~ ~ ,. .,~ ~„ ,. ~.~ ~ a x'. ~:~ - M,a~ .i x .~ ar. ~ ay ~~~~ U ~C7~ CS C? C.> C. 1 _r i ~ ~ ! .DOCKET NO. AB-864X HENNEPIN COUNTY REGIONAL RAIL AUTHORITY DAI{OTA RAIL LINE ABANDOi3MEiVT MAP 2 WAYZATA M.F. 2d.5 CRYSTAL BAY'" M. P. 27.5 `r MOUND ~ M.P; 32.5 ~. jy{{NNETpNKA BEACH ~ M.P.24.0 SPRING PARK NEW GERMANY 5T, B4NIFACIUS ': M.P 30.8 N UTGRiN50N SILVER LAKE M.R.48,7 M.P.37.6 ~.'~' r'1!:YN:yi'flJ ';:y,i ~..y~ ::~y~..1'S f^ L^~'.i: ~v'.yF`Fin ssf ~~ ~.. ~' "'r' F END OF TFIACK M.F. 60.2 MAYS M.I? 68.5. RAIRIE M.P 45.4 M. P. 52.5 Expenses: General a Adminlskalivv 1003 Budget Actual 1004 budget RenT ~ ;8,400.00 $8,400.00 $6,SOO.OD C-qulpmerii $300.00 ;0.00 ;3,000A0 Meeting & 89ard Rehear $100,00 (50,00 $100.W Wages 8 SoYaies $29.000.OD $29.000.00 ;32,Op0A0 Poyrop Tax ~ Expense $2,400A0 $2,400.00 ;2,500.00 401 K $810.00 ;0.00 ~ $0,00 Accounttng $1,200.00 ;1,200.00 $1,000,00 Office Supplies $800.00 $200,00 $SW.00 Postoge $1,200.D0 $600.00 $1,500A0 Telephone/ CeE / frMail $1,200.00 ;1,500.00 $3,00000 Oepreclption $1,200.00 ;1,2x0.00 $500.00 Health Insurance ay~Q,gQ, ;],~ppp_ $A8,610.00 $46,350.00 $53.000.00 Cordennca f. Trwvl stare Conference $.SOO.OD $49.00 $800.00 SMTA Meetings ;30D.OD $300.00 ;70D.OD Misc Meetings ti.Op „ ~15~12 j$,pQ,pQ, $law.w $364.11 $l,ocooo Vlsilwa Mvkding Media Adv, IN Slate ;5,65D.00 $5.010.00 $10,200.00 Media Adv. Out Of STate $8,782.00 $8,000.00 $9,900.00 Ad 8 MOrketing Agency $5,000.00 (5,250.00 ;1,SOO.OD Internet ;540.x0 x.00 ;1,140.00 . Priniulg-COnxrlerlcal ;.SW,00 ;400.00 S2,ODD.00 Printin®--In house $500.00 $150.00 $250.00 Visitors Brouchers/D & L _ {500.OD $350.00 $],QQ0.0Q $11A71.00 $19,160.00 $25.990.00 Group Marketing We~ome MaterlaB $1,000.00 5500.ISD 51,500.00 8rouchers/ Mailers $750.00 ;12200 $4,000.00 Travel Shawl ;60D.po $0.00 $2000.OD Bid Packeh ~& PromoTwn 37.500.00 $IDI.37 yT,{lppgp_ $3,850.00 $1,316.37 $6,600.00 Relded Auocla0ona Donatbns ;600.00 $100.00 $600.00 Dues $40D.OD $600.00 y~ppQ $1,000.00 $1,000.DO $1,400.00 VII'MarkeOng VIP Markattng $1,500.00 ;600.00 ;1,000AO LvGalMarketing $1,ODD.00 „_ .. .__.~•~ 51.000.OD $2,500.00 $1,000.00 $1.000.00 Total Expanses $78,031.00 $69,1O0.A9 59;890.00 Revenue: ~ EaOmated Actud 7004 Eat. Revenue Savings $0.00 ;0.00 $2A,000.OD Lodging Tax $59.000.00 ;59,OOD.Op ;62,000.00 MOT Partnership ;3,526.00 $3,005,62 ;1,821.00 Interestlncome ~ ;2.3Q0.02 ~.1;3Q,4p, 55.too.ao Totd Income $64,816.00 $67,785,67 591,921.00 P/iFERENCE (S1lSB4.Q0~ (S2DIAL7) $,ty(1~, ~~~ Conference and Travel 1, State Conferences $800. a. Governor's Tourism Canf b. MN Assoc of CVB's 2. Southern Tourism Assoc $700 a. 6 Meetings per year 3. Misc Meetings $500 a. Educational & training Meeting b. Upper Midwest CVB Asaac. TOTAL S2000 Visitor Marketing 1. Media Advertising (In State) $10,200 a. Southern MN Magazine b. Newspapers G MN Assoc oflnnkeepers d. MN Monthly e. Itineraries MN 2. Media Advertising (Out State) $9110 a. Home and Away AAA b. Midwest Meetings c. ItV Magazines 3. Advertising Agency $1500 a. Setup ads and get discounts on ad placements b. Eagle M7N Agency 4. Internet Maintenance and=suu+thly charge $1140 a. Vivid Image S. Printing Commercial $ZODO a. New Hutchinson 10 page book b. Motel information book 6. Printing In-house $250 7. Dining and Lodging Guides $1000 a. New Glossy Brochures TOTAL 2$ 5.990 ~~ VIP Marketing 1.'~1P Marketing $100D a. Gifts (pens, Cupa-ETC b. Baskets 2. Local Marketing $1000 a. Fairgrounds Sign b. Motel Information Books TOTAL szooo TOTAL EXPENSF,S 9$ 2.89D Revenue 1. From Savings $24,000 2. Lodging Taa (Now Collecting from the Fairgrounds) $62,000 3. MOT Partnership $1521 4. Interest Income $5100 TOTAL REVl•;NUE $92921 Aifterence X31 HUTCHINSON AREA CHAMBER OF COMMERCE t 2 MAIN STREET SOUTH, I-ILITCHINS(JN, MN 55350 Pwr7NE:32O.587-5252 • FAx:32O-587-4752 WEBSITE. WWW.HUTCHINSONCHAMBER.COM EMAIL: HCHAMBER@HUTCHTE4-NET Hutchinson Area Chamber of Commerce Board of Directors Meeting Tuesday, December 16, 2003 The HACC Executive Board recommends to the HACC Board that the CVB relocates their office within 30 days of notification (February 1, 2004 deadline); that HACC remains the fiscal agent of the CVB by continuing to issue all checks and financial reports in accordance with current by-laws/charter, that the CVB treasurer or chair person approve all expenditures prior to submittal to HACC for payment with a fee paid to the HACC of $150 per month or $400 per month if financial controls are not followed; and to accept the 2004 CVB budget with reservations and concern that the CVB board may not understand where the projected income is coming from. Motion made, seconded and approved to accept the Executive Boards recommendation. ~ ..,,IalWllll,,.. C'arnmitment ta C'c+.runcuutc~ Since X945.. . .Maf'~ut~..~utcP~inoon a ~etten peace to eiue., uwac(t, and da ~uoineao! Side" MEMORANAUM TO: Mayor and Council FROM; Steve Madsor~ BATE: December 17, 444442JJJJJ003 RE: Out of State Trove] This memorandum will serve as a request for approval of out of slate travel for Creek Side Svils Site Coordinator Doug Johnson and myself. 'T"he purpose of this travel request is to visit the LRl Compost Facility near Seattle, Washington. LRI has perfected a composting process which yields roughly three time what we are able to produce on approximately half the land mass. It is believed that, with the new equipment recently delivered to Creek Side, we can greatly expsuid our capability to produce more composted product at less cost as well as provide additional cubic yards of product for retail sales. The current market prospects fvr composted products indicate that an increase in production would be favorable to Creek Side. The total cost for this trip is approximately $1,400.00. We would leave January 3 and return January 6, 2004. I recommend approval. SCh~ ide. MEMORANDUM TO: Mayor and Council FROM: Steve Madson I~~ DATE: pecember 17, 2003 RE: Out of State Travel This memorandum will serve as a request far approval of out of state travel for Andy Kosek to attend the United Stales Composting Council annual conference. The conference will be hcld ]aimary 25 through January 28, 2004, in Las Vegas, N"V. The USCG conference ~s one of the top conferences in the nation for individuals to develop their knowledge, skills and attributes in the area of compost production. This will hclp to prepare Andy for additional job responsibilities within the Creek Side operation. This class has becn budgeted for and falls within the employee development plans. I reconunend approval. 5c~~~ I:\F ORMS\TRAVEL City °f TRAVEL APPROVAL REQUEST FORM Utilize this form in all cases that exceed one working day NAME /`/r/r_~'rrc-~J /~o.Sc= ~ DEPT,....,C~•-r,/~~s ~ DATE: /~ `~o -0~3 Conference name or purpose of travel ~ _S . ~ o.~~~os~; ny ~ci tis: , ~ {'o,~ •fe: ~rlc t Destination LQ 5 Uer Q S ~ /[/eva n(¢ Estimated Mileage Total estimated travel cost (including lodging, meals & registration) ~3 J~'~~ "'" Overnight stay? YES ~~TO Date Leaving /`~,~d 3 ].late Returning / -~ ~ - c ,3 BUDGET STATUS: Is the above conference/seminar budgeted for the current year? YES °~ NO Estimated amount of travel budget remaining before this request $ f'~,_ c? p t)-____~ CASH ADVANCE REQUESTS: Upon return, attach all receipts to a completed expense report. Cash advance checks will be returned to your department. Amt Requested $ Check payable to: CHECK REQUESTS: Purpose Amt Requested $ ~.~95 ~Check payable to: V • .5. [~o,.,~~,~;.u~ Purpose -, s ~m ~b,-, Amt Requested $ Chcck payable to: Purpose Amt Requested $ Check payable to: Purpose Mail Check (include rcgistration forms) Return check to departmcnt APPROVALS: Department Director's Approval Account Code. Finance Director's Approval City Administrator's Approval r~.~ ~'~~ PROVIDE THIS COMPLETED FORM ALONG WITH REGISTRATION FORMS TO FINANCE DEPARTMENT 7 DAYS PRIOR TO DATE LEAVING OR DATE OF CONFERENCE. REFERENCE 3rS~ -G~3 zo CITY TRAVEL POLICIES 3.22 AND 3.23. TQ: City of Hutchinson City Council Members FROM: Marc A. Sebora, City Attorney DATE: December 23, 2003 SllBJECT: Non-Intoxicating Liquor License Penalties for Wal-Mart On December 11, 2003, a hearing was held at Hutchinson City Center with regard to alleged non-intoxicating liquor license violations committed by W al-Mart. At that hearing the license holder, Wal-Mart, admitted to two liquor violations, which had occurred in 2002 and 2003. The license holder and the City stipulated to a penalty as follows: For the first violation, which occulted in December 2002, Wal-Mart's liquor license will be suspended for a period of five days. For the second violation which occurred in May 2DD3, Wal-Mart will serve a 301icense suspension with 15 of those days being stayed on the condition that Wal-Mart implement and continue with an increased employee awareness training program by its employees for the sale of regulated products (i.e. alcohol, tobacco, and the like). Wal-Mart will also implement and continue a policy of immediate termination of employees who sell alcohol to minors. The time period of suspension will occur January 6 -January 2fi, 2004, during which time Wal- . Mart will not display or sell alcoholic beverages. The action to be taken at the City Council meetins would be to accept the stipulated suspension agreernent as outlined above so that Wal-Mari may begin serving its license suspension in January. 'fhauk you very much for your consideration of this request. Should you have questions regarding this, please contact me. ~~ Memo to: Mayor and City Council /~ From: Jean Ward, HRA Executive Director ~~~ ~~•c~J~-r bats: 12/16/2003 Re: HRA Board recommendation for replacement of John Houle At the December 16, 20D3 HR,4 Board meeting, the names of people interested in serving on the HRA Board were reviewed. The HRA Board recommended that Pat Spethman, because of his business background and interest in learning more about area housing issues would be a beneficial addition to the HR,4 Board. Thank you for your consideration of this recommendation. Fj (Ka . CITY OF HUTGHINSON RESOLUTION NO. 12305 RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISGAL YEAR 2004 BE IT RESOLVED BY THE GIN COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual General Fund budget of the City of Hutchinson for the fiscal year 20tl4, which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budgets and the major division thereof being as follows: GENERAL FUND REVENUES AVAILABLE CURRENT REVENUE $3,371,280 Taxes 43,700 License 220,000 Permits 2,345,373 Inter-Governmental Revenue 1,391,898 Charges for Services 68,DOD Fines 0 Interest 0 Collections for Other Agencies 32,000 Transfers from Other Funds 247,338 Refunds & Reimbursements _..1478,500 ~ TOTAL AVAILABLE $9,198,089.00 REQUIREMENT APPRDPRIATIONS Personal Services $5,797,827.00 Supplies 439575 Consulting 269614 Other Services & Charges 15824fifi Principal and Interest 219741 Transfers 529795 Miscellaneous 226921 Capital Outlay 132150 TOTAL APPROPRIATIONS $9,198,089 Adopted by the City Council this 10th day of December 2003 Marlin Torgerson Mayer ATTEST: . Gary D. Plotz City Administrator ~(a~ ~ Memorandum TO: Mayor and City Council FROM: Brenda K. Ewin~ector of Huma~i Resources RE: 2004 Annua] Wage Adjustment DATE: December 19, 2003 As directed by the Council action taken at the December 10 meeting, the 2004 Annual Wage Adjustment recommendation was referred back to the Wage Committee for additional review. Specifically, the Committee discussed a recommendation proposal to adjust the 2004 pay grid upward 1.5% and to grant a separate 1 % pay increase to all eligible employees. The Wage Committee reconvened on December 15 to discuss its recommendation and the above proposal. The committee discussed the proposal and also reviewed the information the Committee considers when formulating a recommendation, including the current consumer price index figures and the 2004 wage increase figures from the defined marketplace, other municipalities to which we regularly compare our wage rates. After much discussion, the committee decided to put forth its original recommendation to the City Council, the 2.5"/" market adjustment to the City pay grid. if you have any questions, please contact me at City Center. ~ ~b~ ~ Memorandum TO: Mayor and Co cil FROM: Brenda Ewing clot oCHuman Resources RE: 2004 Annual Wa e Adjustment Policy DATE: December 5, 2003 Attached is Resolution No. 12302, the proposed 2004 Annual Wage Adjustment Policy for the City of Hutchinson. Please note that this policy, proposed to be effective on January 1, 2004, will replace the 2003 Annual Wage Adjustment Policy adopted last December. The pay grid included in the policy reFlects the 2.5% annual market adjustment that has been recommended by the Wage Committee and incorporated as part of the General Fund Budget also presented for your consideration at the December 10 Council meeting. • If you have any questions, please contact me at City Center. Encl. City of Hutchinson Annual Wage Adjustment Policy January 2004 RESOLUTION ND. 12302 RESOLUTION ADOATING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2DU4 WHEREAS, the City Council has considered the existing classification ofpositions for the City of I3utchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall he a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to luiowledge, abilities and skills iecessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. ALLOCATION OF NEW POSITIONS. When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council , after recommendation of the Director of Human Resources, shall cause an appropriate job description- specification to be written for said position. B. REVIEW OF PLAN. As often as necessary to assure continued correct classification, the Position Classification Flan shall he reviewed by the Director vfHuman Resources and necessary adjustments recommended to the City Council. C. FILAVG OF PLAN. Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on Fle with the City Administrator. The plan so Fled and subsequently adjusted by the Council shall be the Position Classification Plan of the City. Elements of the Plan. The Compensation Plan shall consist of: a. A Basic Table of Numbered Pam Grades for All Emplovees. Each numbered pay grade in the basic table consists of a minimum (Step 1 - 80%) rate and a market rate (Step 6 - 100%), in addition to intermediate levels, shown on page 6. Steps 1 - 6 are administered in a traditional step system. Steps 7 and 8 are established as a merit element (exceptional service pay) to reward employees who are already at Step G and whose job . performance is outstanding. Steps 7 and 8 are defined as 105% and 110% of the market rates, respectively. A Position Classifcativn Assismment Table,f~r Emplo} ees. The assignment table shall aSSigl] all of the various positions in the Position Classification Plan to the appropriate pay grade, shown on page 5. 2. Modification of Plan. The City Council reserves the right to modify any or all of the pay grades or position classification assignments as set forth in said plan at any time. 3. Pav Grades. a. Non-Administrative (Hourly) Emplovees. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase to the next step, up to Step 6 on the plan, will normally be grazrted. Thereafter, consideration for step increases or exceptional service pay will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based as required. Consideration for market adjustment for all pay grades will be made each lanuary 1. b. Administrative (Salaried) Emplovees. Each position is assigned a pay grade. The normal beginning race for a new employee will be the minirnum rate. After satisfactory completion of twelve months probation, an increase to the next step, up to Stcp 6 on the plan, will normally be granted. Thereafter, consideration for step increases or exceptional service pay will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. Consideration for market adj uslment for al] pay grades will be made each January 1. c. Police Patrol Positions. The position of full time police patrol officer is assigned to Grade 5 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer grade and step assignment. d. Part-Time Liquor Store Clerk, Part-Time Custodial and Part-Time Compost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets im which they work. e. Market Adjustments. Any market adjustment on 7anuary I of any year shall be separate and apart. from the individual anniversary increases. In determining a recommendation for an annual market adjustment, the wage committee shall consider, at least the following information: ]. U.S. and Minneapolis/St. Paul consumer priced index changes (CP1U & CPIW) 2. Social Security calculation of cost of living increase 3. Unemployment rate 4. );mployee turnover rate 5. Area wage survey Ci. Legislative growth factor constraints 4. Other Provisions. a. Personnel Evaluations Reasonable efforts will he made to conduct personnel evaluations prior to the employee's anniversary date. An evaluation rnade by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator. All evaluations will be forwarded to Human Resources For fling in the employee Fles. Evaluations shall be based upon the performance of the individual in the position measured . against established job performance criteria. Such criteria may include level of knowledge, skills, ability, quality of work, personal work traits, compliance with established City or departmental roles and regulations or any other criteria that is indicative of performance. The performance appraisal process is the application of perfonx~ance standards to past performance. Irr appraising an employee, these are the basic levels of performance: 5 -Outstanding -Performance is exceptional in all areas and is recognizable as being far superior io others. 4 -Exceeds Job Requirements -Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. 3 -Meets Job Requirements -Competent and dependable level of performance. Meets performance standards of the job. 2 -Needs Jmprovement -Performance is deficient in certain area(s). Tmprovemenl is necessary. 1 -Unsatisfactory -Results are generally unacceptable and require i~mnediate improvement. Results. The results of the employee's evaluation will normally have the following effect on his/her salary. 5 - An overall rating of 5 will normally make the employee eligible for an increase to the next Pay Grade Step up io Step 6. 4 - An overall rating of 4 will normally make the employee eligible for an increase to the next Pay Grade Step up to Step 6. 3 - An overall rating of 3 will normally make the employee eligible for an increaec to the next Pay Grade Step up to Step G. 2 - An overall rating of 2 will normally make the employee ineligible for any scheduled wage adjustment. 1 - An overall rating of 1 will normally make the employee incligible for any scheduled wage adjustment. b. Exce tional Service Pa Ad~ustments There shall be a maximum of a five percent (S%) exceptional service pay increase/ payment that may be granted to an employee achieving an eligible performance rating. Exceptional Service Pay may in no circumstances exceed the Step 8 pay rate on the pay plan. Increases shall be recommended by the supervisor and must be approved by the City Administrator in adherence to City Policy No. 3.26, Exceptional Service Pay. c. Disciplinaryion For employees in any class, an additional consequence of disciplinary action more severe than level a, oral reprimand, as defined in the city personnel policy, will be the permanent lass of the 7anu~tcy 1 market adjustment in the calendar year following such disciplinary action. This will occur unless the director in charge and the city administrator decide otherwise. d. Market Conditions • Notwithstanding any language to the cvnlrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. e. Determination of Exe tional Service Pa Funds The City Administrator and directors, when determining exceptional service pay funds, shall adhere to City Policy No. 3.26, Exceptional Service Pay. Exceptional service pay shall be based on a quantifiable measurement of employee performance, the standards of which shall be recommended by the directors, reviewed by the wage committee, endorsed by the City Council, implemented by the directors, and administered by Human Resources. BE IT FURTHER RESOLVED BY TlIB CITX COUNCIL OF THE CITY OF HUTCHTNSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Director of Human Resources. POSITION CLASSIFICATION TABLE Grade Position Title 1 PT Receptionist YRCE/Event Center Grade Position Title PT Custodian -Fire Station, Library, Street 4 Personncl/Insurance Technician PT Compost Sitc Monitor Fire Administrative Officer PT Water Plant Maintenance Worker Park Maintenance Lead Senior Wastewater Maintenance Technician 2 Building/Planning Secretary Laboratory Technician PRCB Secretary Maintenance (7perations Lead Water Account Technician P1' Accounting/Data Enhy Technician 5 Engineering Technician ILT 1'T Motor Vehicle Clerk Police Patrol Officer PT Wastewater Maintenance pT police Patrol Officer 1'T Liquor Store Clerk C Resource Recovery Coordinator Public Works Technician 3 CSO/Retards Technician 6 Assistant Liquor Store Manager CSO/Security Guard Compost Site Coordinator Custodian/Maintenance Operator Forester Recreation Services Coordinator Tngineering Secretary Lab Assistant/Groundskeeper ~ Building Official Liquor Store Clerk A Police Sergeant Park/Arena Maintenance Operator Motar Vehicle D u Re tstrar ~ tY g Planning Coordinator Police Administrative Secretary Parks Resource Coordinator Street Equipment Operator Water Systems Supervisor Water Plattt Operator A Assistant Public Works Director Wastewater Ylant Operator Assistant to the City Engineer PT' Senior Program Supervisor Recreation Facilities/Operations Manager Motor Vehicle Technician Computer/Nctwork Technician 10 Director of ITuman Resources PT Accounting Specialist Information Technology Director Sanitary/Storm Sewer Maintenance Police Lieutenant 'T'echnician Water/Wastewater Maintenance Technician 12 Director of 1'lanning/ZoningBuilding Compost Site Equipment Operator Enforcement Plant Equipment Mechanic Director of Water/Wastewater Operations Facility Maintenance Technician Executive Director - EDA 4 Administrative Secretary Liquor Store Manager Building inspector Fire Chief Cemetx;ry Supervisor 14 Director of pRCE Communications Specialist Finance Director PT Communications Specialist Director of Policc/Emergency Management Engineering Technician Ii Equipment Mechanic 15 Director of Engineering/Public Works Finance Technician City Attorney GIS Technician Investigative Support Assistant I9 City Administrator Park Maintenance Supervisor City of Hutchinson 2004 Compensation Plan -Pay Grid -Exceptlor~al Service PaY_ Slardng Start Step Step 2 Step 3 Step 4 SFep 5 Slep 6 Step 7 Step 7 pu~m~ Step 8 Grade Sled hourly Step 2 houry Step 3 hourly Step 4 hourly Step 5 haurty Step 6 hourly [h~1 hrwdy sum} hourly 19 56,139 $35.415 $6,445 $37.186 $6,752 $38.957 57,069 540.728 57,368 542.498 S7,fi73 $44.269 $8,057 546.482 $8,440 $48.896 18 $5,915 $34.124 $8,210 $35.830 $6,506 $37.536 56,862 533242 57,098 540.948 $7,393 $42655 $7,763 544.787 58,333 $46.920 17 ES,fi92 $32.837 $5,976 $34.479 $6,261 538.121 Sfi,545 S37.762 5$,830 539.404 $7,115 $41.046 $7,470 543.998 $7,825 $45.151 16 55,467 $31.541 $5,740 $33.178 $6,014 534.695 Sfi,287 536.272 56,560 537.849 56,834 $39.426 $7,175 S4L397 $7,517 $43.368 15 55,243 530249 55,505 $31.762 $5,767 533.274 58,030 $34.786 $6,292 $36299 56,554 $37.811 $6,882 $39.702 $7,299 $41.593 t4 55,019 528.958 55,270 $30.405 $5,527 $33.853 $5,172 $33.361 $6,023 $34.749 56,274 $36.497 56,588 $38.007 $6,907 $39.837 73 54,795 527.666 55,035 529.049 55,275 530.433 $5,515 $31.816 $5,754 $33.199 55,994 $34.583 Sfi,294 $36.312 $6,594 $38.041 12 54,572 526.375 54,800 527.693 55,029 $29.9{2 $5,257 $30.331 $5,486 $31.649 55,714 $32.968 56,000 $34.617 $6,286 $36.265 71 $4,347 825.978 54,564 528.332 54,782 827.586 $4,999 $28.840 $5,258 $30.094 55,434 531.348 55,705 $32.915 $5,977 534.483 70 $4,123 523.787 54,329 524.976 54.535 $26.165 $4,741 $27.355 $4,948 $28.544 55,154 529.733 55,411 $31220 $5,669 532.707 9 $3,899 522.495 54,094 523.620 54,269 $24.745 $4,484 $25.879 $4,679 $26.994 $4,874 SZ8.779 55,118 $29.525 $5,361 530.937 8 $3,675 $21.204 $3,859 522.264 54,943 $23.324 54,227 524.384 54,410 525.444 $4,594 826.505 54,824 $27.830 $5,953 529.755 7 $3,451 $79.912 $3,624 520.998 53,797 521.90.3 53,969 522.899 54,142 523.895 $4,314 524.890 54,530 $26.135 $4,746 527.379 6 $3,228 $18.621 $3,389 549.552 53,550 $20.483 53,712 821 A14 53,673 522.345 $4,034 523.276 54,236 $24.440 $4,438 525.603 5 $3,003 $17.324 $3,153 578.191 S3,303 $19.057 53,453 519.923 53,803 520.789 $3,754 521.656 53,941 $22.738 $4,129 523.827 4 52,780 516.638 $2,913 $16.839 $3,056 517.841 53,197 5{8.443 53,336 519.245 $3,475 520.047 53,648 524.049 53,822 522.052 3 52,555 514.741 52,683 $15.478 $2,817 516215 52,936 $16.953 53,066 $77.690 $3,194 518.427 $3,354 519.348 53,513 520.269 2 52,331 543.450 52,448 S1d.122 $2,564 574.795 52,681 $15.467 $2,798 $16.140 52,914 $16.812 $3,960 517.653 53,205 518.494 1 $2,107 Si2.158 52,213 512.766 52,378 573.374 $2,424 $13.982 $2,529 $74.590 52,634 $55.198 $2,766 515.958 52,896 $16.718 PT Custodian 10.63 11.74 S1t.67 $1220 512.73 513.25 513.92 514.59 PT Li uor Store CEerk 8.05 8.45 $8.85 59.26 $9.66 510.06 510.58 S1 i.07 PT Com st Monitor 7.55 7.93 $8.31 58.68 59A6 59.44 59.91 510.38 This Resolution authorizes staff to change 2004 budget appropriations to reflect rate changes. Adopted by the City Council this day of , 2093. (This Replaces Resolution No. 12flg3 } ATTEST: Marlin Torgerson, Mayor Gary I}. Piotz, City Admi7ustrator 6 • • i ~ Memorandum TO: Mayor and City Council FROM: Brenda K. Ewing,ector of Human Resources RE: Long Term Disability Coverage Proposals DATE: December 5, 2003 As was required, the City of Hutchinson advertised for bids for the employer provided long-term disability coverage for eligible City and Hutchinson Utilities Commission employees. The bids were received prior to the deadline on December 3. Two proposals have been received and are currently being reviewed by our risk managers. it is anticipated that this review of the proposals will be completed prior to the Council meeting, and a staff reconunendation regarding the proposals will be presented at the meeting. The request for proposal guidelines are enclosed for your review. Please contact me if you have any questions. Bncl. L~ ~~~~ CITY OF HUTCHINSON & HUTCHINSON UTILITIE5 GROUP LONG TERM DISABILITY REQUEST FOR PROPOSAL GUIDELINES PLAN DESIGN BENEFIT PERCENTAGE 60% MAXIMUM MONTHLY BENEFIT $5,OOD ELIMINATION PERIOD 18D DAYS CITY / 90 DAYS UTILITIES MAXIMUM BENEFIT PERIOD SSNRA (SOCIAL SECURITY NORMAL RETIREMENT AGE) OWN OCCUPATION AGE 65 - ADMIN EARNING $3D,000 ANNUALLY DR MORE, 36 MONTHS -ALL OTHERS DRUG & ALCOHOL MINIMUM OF 2 YEARS OF BENEFIT COLA 3% DEFINITION OF DISABILITY CITY AND UTILITIES -ADMINISTRATION EARNING $30,000 +ANNUALLY. - REGULAR OCCUPATION TO THE END OF THE BENEFIT DURATION. - CITY -ALL OTHER EMPLOYEES 3 YEAR REGULAR OCCUPATION CITY., UT - ZERO DAY RESIDUAL - ACCELERATED ELIMINATION PERIOD WORK INCENTIVE BENEFIT DURING FIRST 12 MONTHS OF DISABILITY PAYMENTS. RATE GUARANTEE MINIMUM OF 2 YEARS ELIMINATION PERIOD ACCUMULATION FEATURE 3D DAYS MINIMUM MONTHLY BENEFIT GREATER OF $100 OR 10% DF GROSS DISABILITY PAYMENT. SOCIAL SECURITY INTEGRATION PRIMARY AND FAMILY OTHER BENEFITS NECESSARY - WAIVER OF PREMIUM - GUARANTEED INSURABILITY - DEPENDENT CARE BENEFIT - FULL MATERNITY BENEFITS - RETURN Tp WORK BENEFIT - 3 MONTH LUMP SUM SURVIVOR BENEFIT - CONVERSION COST OF COVERAGE PAID BY - EMPLOYER 100% PARTICIPATION ~RE-EXISTING CONDITION 3/12 MENTAL ILLNESS 24 MONTHS IT IS PREFERRED BY THE CITY OF HUTCHINSON THAT THE FOLLOWING CRITERIA BE MET: 1. LOGAL AGENT 2. OFFICE IN HUTCHINSON 3. PRIMARY BUSINESS FOCUS IS IN GROUP EMPLOYEE BENEFITS. WITH THE PRDPOSAL YOU MUST SUBMIT THREE REFERENCE CONTACTS FROM LOCAL COMPANIES /ORGANIZATIONS FOR WHICH YOU SERVIGE THE GROUP EMPLOYEE BENEFITS. LIST ANY GIN, COUNTY, STATE OR GOVERNMENTAL GROUPS THAT YOU WORK WITW FOR GROUP EMPLOYEE BENEFITS. CARRIER 1. MUST MATCH REQUESTED PLAN DESIGN. ANY VARIATIONS TO THE PLAN DESIGN MUST BE CLEARLY INDICATED IN THE PROPOSAL. 2. CARRIER MUST FOCUS ON DISABILITY COVERAGES AS THEIR PRIMARY BUSINESS FOCUS. 3. PLEASE INDICATE CARRIER LTD MARKETSHARE, BOTH INFORCE BY PREMIUM AND NUMBER OF CASES. 4. DOES THE CARRIER HAVE AN EMPLOYEE ASSISTANCE PROGRAM TIED TO THE LTD PLAN. 5. DOES THE CARRIER HAVE AN EMERGENCY TRAVEL ACCIDENT PROGRAM TIED TO THE LTD PLAN. 6. CARRIER MUST HAVE RETURN TO WORK INCENTIVES, UP TO 1DD°~ INCOME REPLACEMENT DURING THE INITIAL RETURN TO WORK PERIOD. 7. PLEASE OUTLINE THE RETURN TO WORK AND REHABILITATION PROVISIONS IN THE LTD POLICY. THE CITY OF HUTCHINSON RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS THEREOF. NOTHING HEREIN SHALL BE CONSTRUED TO ANY WAY LIMIT THE ABILITY OF THE CITY TO NEGOTIATE WITH ANYONE REGARDING A PROPOSAL. BECAUSE OF DIFFICULTY IN COMPARING PROPOSALS, THE CITY RESERVES THE RIGHT TO NEGOTIATE WITH, OR ACCEPT A PROPOSAL FROM, PARTIES WHO ARE NOT NECESSARILY THE APPARENT LOW BIDDER. THE CITY WILL RECEIVE PROPOSALS UNTIL 4:00 P.M. ON WEDNESDAY, DECEBMER 3, 2003, AT THE HUTCHINSON CITY CENTER, 111 HASSAN STREET SE, HUTGHINSON, MN 55350. City of ~hinron Long-Term DisabiEity Program Review 8Id Crtteria Fortls - Curren[ Ranldr[g URUM Ranking Natlonal Inweanee Serrices Ranking Local Agent Yes 3 Yes ~ 3 ~ No D Office in Hutchinson No 0 No D No D Primary 6uslness Focus -Group Employee Benefits Yes 1 Yes 3 Yes 3 References were riot local references: 1 reference was a resrdents home Dhone number. Good reference given by City of Detroit Lakes, References they did irtdlca[e Mat they have been wIM Provide three references From local rat Local carrier For approx 6 years, have had fair tompanles~organlza0ons for which you requested of references renewals, have not had any claims so could not service Me group employee benefits incumbant 3 where provided 3 respond to return to wwk programs or Balms 2 List any Clty, County, State or Governmental groups Ma[ you work w3M for group employee benefits Not Requested 3 References Provi 3 References were City and County groups 3 Match current benefits, any vana[kx~ to the pWn design must he clearly indicated in Me proposal Dupllra[e 3 Dupkcate 3 DuplicMe 3 Carrier must focus On disabtllty coverage as Spedallze In public sector clients, LTD, STD and Meir primary busyness focus. Yes 2 Yes 3 LIFe 3 4.1% 27.7% Markeuhare, Marketshare, 14,461 62, 2^4 cases, Intllr2[e Gamier LSD Marketsha re, baM cases; 3264 $1,923 million In MN, Madison National Life has 167 LTD Inforce by premium and N of rases mlllbn 2 premium 3 Cases and;6.5 mililon In annualized premium 1 Does Me carrier have an employee assistance program No D Yes 1 No ^ Does the ca Mer have an emergenry travel acddent program No ^ es 1 Na D Na[ to exceed Carrier must bare return to work Incentives 11^4b aF pre- up to 100% Income replacement during the disability intltlal re[um [o work period Yes 3 Eamings 3 Yes 3 Please outline the return [o work and rehabilRation provisions in Me LTD policy Yes 1 Yes 2 Yes 1 u m 21 28 19 c ng Rate Per;100 of Payroll 0.73 1 0.65 2 0.44 Rate Guarantee 12 monMs 1 24 months 2 36 months AM Dest Financial Rating A- 2 A- 2 6++ 3 3 1 u um 7 n rng CITY OF HUTCHINSON RESOLUTION NO. 12313 ApOPTING WATER WASTEWATER REFUSE COMPOST BUDGET 2004 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Water Wastewater Refuse & Compost Fund Budget for the City of Hutchinson far the fiscal year 2004, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: WATER/WASTE=WATER/REFUSE FUND REVENUES AVAILABLE CURRENT REVENUE Water Sales 1,255,000 Wastewater Sales 2,600,OOD Compose & Recycling Sales 1,436,836 Refuse Sales 756,500 Recycling & compost credits (56,500) Interest Earnings 100,D00 Penalties 19,500 SCORE 165,000 State Grant 32,000 Connection Charges 120,OOD TOTAL AVAILABLE $6,428,336 REQUIREMENT WATER Personal Services 318,375 Supplies 94,160 Consulting 467,900 Other Services & charges 216,775 Depreciation 235,000 Debt Service 57,745 Transfers 57,000 Miscellaneous 9,900 Capital Outlay 2,268,000 DEPARTMENT TOTAL $3,724,855 r~ L qC~ Resolution number tz3is _ Page 2 WASTEWATER Personal Services Supplies Consulting Other Services & charges Depreciation Debt Service Transfers Miscellaneous Capital Outlay DEPARTMENT TOTAL COMPOST Personal Services Supplies Consulting Other Services & charges Total Gost of Sales Depreciation Miscellaneous Capital Outlay DEPARTMENT TOTAL REFUSE & Recycling Personal Services Supplies Consulting Other Services & charges Depreciation Miscellaneous Capital Outlay DEPARTMENT TOTAL Adopted by the City Council this 23rd day of December 2003 495,271 181,750 349,000 444,040 750,000 351,695 57,000 24,000 2,418,500 $5,071,256 695,647 162,350 115,000 561,923 430,000 106,622 10,900 953,000 $3, 035,442 55, 898 105,000 0 605,000 178, 500 0 0 $944,398 Marlin Torgerson Mayor ATTESTED: Gary D. Plotz City Administrator CITY OF HUTCHINSON COUNTY OF STATE OF MINNESOTA Resolution No. 12321 BRING A RESOLUTION APPROVING iNTEKFUND TRANSFERS OF NON-iNC12EMENT REVENUES FROM TAX INCREMENT FINANCING DISTRICT 4. WHEREAS, the City of Hutchinson (thc "City") created its Tax increment Financing District No. 4, (the "District") within its Development District 4 (the "Project") and the District constitutes apre-1979 district under the Tax Increment Financing Act; and WHEREAS, the District has interest earnings of $ received prior to 7uly 1, 1997; and WHEREAS, the interest earnings are not defined by the legislature as tax increment revenues; and WHF,REAS, the City desires to transfer non-increment revenue from the tax increment fund. NOW THEREFORE, Bl: IT RESOLVED by the City Council of the City of Hutchinson that a transfer of $ of non-tax increment revenue be made to the fund. . DATED: _. , 20D3 Mayor ATTEST: City Adminstrator (Seal) Y~ qCb~ CITY OF HUTCHINSON COUNTY OF McLEOD STATE OF MINNESOTA RESOLUTION 12321 BEING A RESOLUTION APPROVING INTERFUND TRANSFERS OF PRE -1997 NON- INCREMENT REVENUES FROM TAX INCREMENT FINANCING AISTRICT 4. WHEREAS, the City of Hutchinson (the "City") created its Tax Increment Financing District No. 4, (the "District") within i[s Development District 4 (the "Project") and the District constitutes apre-1979 district under the Tax Increment Financing Act; and WHEREAS, the District has interest earnings of $560,280 received prier to July 1, 1997; and WrIE1tE5, the District has $134,402 in proceeds from the sale of property received prior to July 1, 1997; and WHEREAS, the interest earnings and land sale proceeds are not defined by the legislature as tax increment revenues; and WHEREAS, the City desires to transfer non-increment revenue from the tax increment fund. NOW THEREFORE, BE IT RESOhVED by the City Council of the City of Hutchinson that a transfer of $454,788 of non-tax increment revenue be made to the City of I•lutchinson Development fund. DATED: December 23, 2003 Mayor ATTEST: City Adminstrator (Seal) ~~ L CITX OF HUTCHINSON COUNTX OF STATE OF MINNESOTA Resolution No. 12322 BEING A RESOLUTION APPROVING 1NTERFUND T1tANSFERS OF NON-INCREMENT REVENUES FROM TAX INCREMENT FINANCING DISTRICT 4. WHEREAS, the City of I lutchinson (the "City") created its Tax Increment Financing District Na. 4, (the "District") within its Development District 4 (the "Project") and it constitutes apre-1979 district under the Tax Increment Financing Act; and 1, 1997; and WHEREAS, the District has interest earnings of $ received after July WHEREAS, the interest earnings received are not defined by the legislature as tax increment revenues; and WI IEREAS, the City desiros to transfer non-increment revenue from the tax increment fund. NOW THI3REPORE, f3E 1T RESOLVED by the City Council of the City of Hutchinson that a transfer of $ of non-tax inerctnent revenue be made to the fund. DATED: , 2003 Mayer ATTEST: City Adminstrator (Seal) a~c~ CITY OF HUTCHINSON COUNTY OF McLROA STATE OF MINNESOTA RESOLUTION 12322 BRING A RESOLUTION APPROVING 1NTERFUND TRANSFERS POST-1997 OF' NON- INCREMENT REVENUES FROM TAX 1NCRRMENT FINANCING DISTRICT 4. WIiEREAS, the City of Hutchinson (the "City") created its Tax Increment Financing District No. 4, (lhe "District") within its Development District 4 (the "Project") and it constitutes apre-1979 district under the Tax Increment Financing Act; and WHEREAS, the District has interest earnings of $ 142,956 received after July 1, ]997 and December 31, 2002 plus interest earned in 2003 and WHEREAS, the interest earnings received are not deE'ined by the legislature as tax increment revenues; and WHEREAS, the City desires to transfer non-increment revenue from the tax increment fund. NOW THEREFORE, BG IT RESOLVED by the City Council of the City of Hutchinson that a transfer of $ 142, 956 plus interested earncd in 20D3 of non-tax increment revenue be made to the City of Hutchinson Development Fund. DATED: December 23, 2003 Mayor ATTEST: City Adminstrator (Seal) RESOLUTION 123'23 TRANSFERRING FROM WATER DEPARTMENT, WASTEWATER DEPARTMENT STORM WATER FUND AND 2003C IMPROVEMENT CONSTRUCTION FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY pF HUTCHTNSON, MINNESOTA: THAT, $256,114 is hereby transferred by to the General Fund for project administration and engineer fees as follows: 53,552 frpm Storm Water Fund for administration tees $9,972 from Storm Water Fund for engineering fees $19,137 from Wastewater Department for engineering fees $19,197 from Wastewater Department for administration fees $19,137 from Water Department for engineering fees $19,197 from Water Department for administration fees $176,922 from 2003C Improvement Sonds - administration fees Adopted by the City Council this 23rd day of December 2D03 Marlin Torgerson Mayor ATTEST: Gary D. Plotz Administrator ~ CITY OF HUTCHINS~N MEMO Finance Department December 14, 2003 TO: MAYOR 6 CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: REIMBURSEMENT OF ENGINNERING & ADM FEES FOR 2003 A resolution transferring engineering and administrative fees from the Bonds of 2003 and other funds will be ready for hand nut and discussion "Cuesday. (Resolution No. 12323) l J ,~ * CITY OF HUTCHINSON MEMO Finance Department December 18, 2003 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL. FINANCE DIRECTOR SUBJECT: LETTER OF CREDIT FOR PERFORMANCE BOND We will have information to present to the City Counci.] far authorization for the City to issue a letter o.f, credit for a performance Bond at the meeting. H:\OOC\Cily c0un ril memp 7.dnr ~ C~-~ ~ CITY OF HUTCHINS~N MEMO Finance Department December 18, 2003 TO: MAYOR & CITX COUNCIL FROM; KEN MERRILL, FINANCE DIRECTOR SUBJECT: WORKERS COMP RENEWAL FOR Workers Comp Insurance for the City of Hutchinson 2009 has been received and reviewed for funding options by Berkley Risk Services. There recommendation would be to renew the policy as presented by LMCIT with the Managed care Credit option and the standard Premium. tl: \UOC \CiLy Council memo 1. doC qC~~ • DEC-15-20D3 MON 12:29 PM FAX N0. P, 02 League of Mi,mesota Cities Insurance Trust Group Self-Insured Workerst CoepensaLion Plan 145 University Avenue West St. Paul, MN 551u3.2o44 Phw+e (651)215-4173 Notice of Prenuum Options for Standard Premiluns of $150,000-$300,000 HUTCHINSDN, PUBLIC UTILITES, HRA,COMMUNITY DEVI:LDPMENT CDRP Agreement No.: D200046419 AT7N; FINANCE pIREC70R Agreement Period: From: 1/01/2004 111 HASSEN ST. SE Tv: 1/A1/2005 HUTCHIN50N MN 55350 Enclosed is a quotation tar workers' compensation deposit premium. PAYROLL DESCRIPTION DEC i 1~ _,CE PLAS'~t'1'ci{5 ~lA.`~'..1S3~N ESTIMATEq DEPOSIT COllL•' RATE PAYROLL PREMIUM SEL ATTAC1iEb 5CHEbULE FOR DETAILS Manual Premium 193966, Experience Modification .98 Standard Premium 190087. peductible Credit 0% . Premium Discount 19745. Net pepasit Premium 170342. MANAGEp CARE CREpIT Cities that enroll with astate-certified managed cars organi~a[ion(MCC)) receive a 3 ~ premium credit on their work comp coverage, Standard Managed Care Nct Deposit gF~miym Credit Premium 190087. 3X 164639. DPTIONS Please indicate below the premium option you wish to select. Ynu may thovse only one option and cannot thange options during the agreement period, HET DEP05TT PRE?IIUM 1. Regular Premium Option 170342. vr, with 3X Managed Care Credit: 164639. LM d514(3/Ol) • r1 u DEC-15-2003 MON 12 29 PM FAR N0, P, 03 League of Minnesota Cities Insurance Trtlst Group SeIC Insured Workers' Compensation Plan 145 University Avenue West 5t. Paul, MN 55103-2044 (651)215-4173 The "City" Agreement No.: 0200046419 Agreement Period From: 1/O1/20D4 HUTCHINSON, PUBLIC UTILITES, HRA,COMMUNITY DEVELOPMENT CORP To: 1/01/2005 AT7N: FINANCE DIRECTOR 111 HASSEN ST. SE HUTGHINSON MN 5535D CONTINUATION SCHEDULE FOR gUp7A7I0N PAGE REMUNERATION RATE CODE DESCRIPTION EST. PREM 379D88. 6.27 5506 STREET CONSTRUCTION 23769. 322216. 2.15 7502 GAS COMPANY 6928• 118545. 2.7D 752D WATERWORKS 3201. 1197000. 3.56 7539 ELECTRIC a STEAM PLANT 42613. 292531. 3.59 7580 SEWAGE DISPOSAL PLANT 10502. 100927. 5.46 7706 PTREFIGHTERS(NOT VOLUNTEER) 5511. POP 14450. 56.07 7708 FIREFIGHTERS (VOLUNTEER) 8102. 1079155. 3.61 772D PD4.ICE 38957. 277874. 1.9D 8017 OFF SALE LIgUDR STORE 5280_ 1491602. .54 8810 CLERICAL OFFICE EMPLOYEES NOC 8055. 122983. 4.27 9015 BUILDINGS-OPER eY OWNER 5251. 143366. 3.22 9033 HOUSING AUTHORITY-ALL EMPL tyCS 4616, 481520. 2.86 9102 PARKS ]3771. 68678, 4.36 9220 CEMETARY OPERATION 2994, 973861. .98 9410 MUNICIPAL EMPLOYEES 9544. 35230. .37 9411 ELECTED OR APPOINTED OFFICIALS 13D. 878147. .54 8810 PUBLIC UTILITIES CLERICAL 4742. Manual Premium 193966. Agent: 411455913 OD972; INSURANCE PLANNERS 135 3RD AVE PO BOl( 68 HUTCHINSON MN 5535D 12J10/1D03 I,M ahaD(aJv~) DEC-15-2003 MON 12:29 PM FAX N0. P, D4 2, ~ Deductible Premium Option Deductible options are available in return for a premium credit applied to your estimated standard premium of $ 190087. The dedu ctible will apply per occu rrence to paid medical costs only. • There is no aggregate limit. I)eductihle Yremiwn Credit NE'1' DEYDSIT PREMI[!M per Occun•rnce Credit Arn unt with MCO Credit without ...~ $250 3.00% 5703, 158936, 168639. _.___. $50D 4,50% 8554, 156D85. 161788, ~_.. $1, DOD 6.50% 12356. 152283, 15798fi. $2,50tl 10,00X 19009. 145630. 151333, ,,r $5, DOD 14.50X 27563. 137076, 142779. $10,00D 211,00% 38017. 126622. 132325. 3. ,~ Retrospective Rates Premium Option 12etrmR~ted Est.Minimtnu Relru-Ratrd ExLMaximum Minimum Factor Premiwn ~ Msrr~mwn Factor t'ren+iwn _____J .562X 103624. 1.300X 2391199. .451X 83157. 1.5D0% 276576. ,r .311% 57343. 2.000% 368768, 'this quotation is for a deposit premium hosed on your estimate of payroll and selected options, Your final actual premium will be computed aftez an audit of payroll subsequent to the c1oSe of your agreement year and will be subject to revisions in rates, payrolls and experience modification. While you are a member of the 1,MG1'f workers' Compensation Flan, you will be eligible to participate in divident distributions from the Trust based upon claims experience and earnings of the Trust. if you desire the coverage offered above, please return this signed document and your check for the net deposit premium option you have selected (made payable to the LMCIT) to: League of Minnesota Cities Insurance 'T'rust Workers' Compensation Department P,O, Sox 581517 Minneapolis, MIDI 55458-1517 This quotation should be Signed by an authorized represen[ativc of the city requesting coverage. nature Title Date • LM A513(3/OZ) Memo To: Mayor & City Council From: Mark Schnobrich City Forester Date: 12/19/2003 Re: Sale of Saw Lags ,Bidder Selection Bids were requested fpr the purchase of selected Saw Logs collected during the tree removal year of 2003. Fourteen [14] logs were up for sale which included Oak, Red Elm, Eastern Red Cedar, Sugar Maple and Green Ash. Four bids were submitted with a bid of $382.00 being the highest as submitted by Farley Grunig of Windom, Minnesota. I recommend that this bid be accepted far $382.00 by Farley Grunig • Page 1 -1~ C~ Memo To: Mayor and Council Members From: Brad Emans, Fire Chief CC: Gary Plotz, City Administrator Date: 1 2/1 51200 3 rte: Fee for Service I believe we have completed our due diligence on the "Fee for Service" question To date we have discussed the issue twice on the local radio station, furnished the information necessary about "Fee for Service" to our local newspaper for a feature article, featured the topic on our "911 News" show for the HCVN network, and presented the issue of "Fee for Service" on two different occasions in front of the city council. Even with all of this publicity we have received just ane comment from the citizens in our fire district! I have enclosed two articles from the Minneapolis newspaper that appeared in the past week regarding a Fee for work that the fire department does. I must tell you that even though we had very little response from the public on this issue, I am concerned about a potential backlash on the wonderful public relations we have garnished over the years. I think we really have no choice but to implement the "Fee for Service' program on a trial basis for 21)04 and revaluate the success of the program during the budget process for 2005. I have also included a copy of the "Fee for Service" schedule purposed to start on January 1, 2004. If you have any comments or questions, feel free to contact me at your earliest convenience. My phone number is 234-4211. aC~~ i • • SATURDAY,DEC.33.2003 Brooklyn Park Council ; thinks twice about PAGE B4 • STAR TRIBUNE new firefighting fee BYMthonyLonetree neapalis moved re Star TribuneSta~Writer chazge $4U0 f Two weeks ago, Brooklyn Park Ciry Council members took fee-setting to a new lev- el, voting to chazge people for what seemed to be a core government service - put- tingout fires. The cosE: $500 for the owner of a house sustaining ai ]east $5,000 in damage,'and $1,UOU for the owner of a business or apartment build- inghit byablaze of anysize. Now the council is poised to rescind the action, howev- er, with a vale expected Mon- day night during its annual budget meeting, Fire Chief Steve Schmidtsaid Friday. He declined to speculate on reasons for the turnabout. Some citizens had com- plained about the new fee, Schmidt said, but only a small number spoke out. Two peo- ple testified during a council meeting this week, he said, and he got a couple of calls on the subject. r Brooklyn Park is not alone in exploring ar imposing fees for emergency services. Min- ceatly tq, or each casQ:of medical aid: But no other. metro-area community ;ba's~ taken the step of setting.=fees far dousing strucrural fires; Schmidtsaid. - In a story published in the Brooklyn park Sun-Post, Ciry Council Member Feaaette' Meyer, responding to a claim that citizens would e~ecc fire . suppression to be covered by property taxes, said taxes pay only for the availability of fire suppression. "Users need to pay for the suppression" itself, she.said- Meyer could not be reached for comment Friday. If the council rescinds the proposal, it could find itself with a new worry: the loss of about $30,006 in projected fee revenue from residential and business fires, Anthn~yLor+etree leer P4lidwest's w 0 ~ ~, ~ ~" ~ra ~ cc o m ~ `~' ~ ~ ^~ ~ y~ ~. 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Y ~ ~ ~ war ~ . ~"~ '~ ~.C7 ~ 'fir, Va h ~ ~~" ~` ~ ~ I,, ~ ~Y ~ . ~E ~ ~,~] ~ C7 C~3 67 y. r' '~' .C '~°'" tuna` ~: is ~ ' p rS7 .~... -~ ~ `~', V ~ ury Cad ~ ~ ",, , ~ ~ ~, .«. wa ~. .J C7 ~ ~7""'" G ~, • S~ +7r ~ .kw rn C1v °~ ~Ck.wr., ~S ~~ t+Ca nr., 4Y ,~ £~zs~s-k;l}-n Bark reside~Cs ~~c,~~"~ ~~~~~M to check, #heinca.~.. T t y i~~fc?re raI~n,~_; tlic i:re I~s~_ ~ trtment. 'r~ a rir~aniru~us ~•~ate '4~1,'G~jr~~`ciati`, file (arty Caunrii rt.~cinde~~ a move tEat would have made tirt~t~k~vri ?ark t~c~ first xztetxa--rr~ak•cc,mrnunih tr, ~.h~iz f;e £nr ptxttix;~ ntrt file zxx hsxzxl~s inci cornmtrcial 4~asi~d4~i~s. °he .irtir~n. had bc~~°zx _ }>~cied, Fi~-e~ l;liief Steve ,act~axaisir sari ~"hur~day. saxxncil rzaexx~hess i~ad kas~ex7 a;ritici;~~~ fvz apprr~.°1`za w!'xat a ~va'ks;~xsis~ 11eb ~.~its~ (htk':~r ~ '~1~wv~v.bzcasxkl~•rzxg~azk. s;sxnl' 1,,xd siesczibesi as a "vc:- tixxx5 [r~~.." ~~7c~er the ~ts~~airsxl° Cl~~_~ s,ity ws~xxisi have chaz~s;d ~50~1 tsx tlxs: rax~x~x: sxf a ~xs~x.ase ,s2i~_ ~axtxixx at least $5,~1f~~ ~n s~anx- ae„ arxcC °~10~~~ ~s~z tlxe ca°w~aer ~~ a c~7[1"lrnexcial ~I ~~ax"tRnd~9~t ~u~t~.vasa I~it,b~ a 'laz.e a~f a~x'Y sizc. Tl~e c'~311n(rQ~ a1SxD Q'~.. sciz~s~r ~~ ~~~verril r~th~t sryrzxs~r- ~et~cti-s~rvi.e~ tc~s ir~r~s:~lvirx~:g ar ~rPti artr~ m~dirak aid fsar ic:titZ~; cif c~ir swras:~xcs, ychrxii~~t paid ,.~,ie~:~eeS had b~:~ ~~C~~t- ~~ri rd produce ~~rrnut `~~0„~!{~ its revE.i~ue #ar th~^ city uxx U~1~. 1 he it ~_.lizrxin~~tiolt ~i~I zacat taro« ttit` Fire T~e~artrn~~x`t':~ lax~d~t rxtit saf whack, the s;hiel`Sa;~id. °)t~,s~r z:sxxxas~xu.rxir~f~ . i~avc been swxp~~zn~ ancl; inr}~+~~in e.a~er~,,~•z~~y~_set:vic~e~-'tel~~t~d fps tivliile kx~laas,it~•~, slxs~x ~:tl{~:~ t~usi~c~t~, rzad axe erect. s~ti ter s:cazztxxxde such revi~s r~s~xtye~z. exx~erall , ~~~r7.ri~;ie ~s;h'is~t sais~, thy..: is~e:.a °'is ,1~~t aizx trr n away,,, ~^krxt~ea~ay City Calls: Residential Labor $200.00 E-3 100.00 L-1 250.00 R-5 100.00 Total $650.00 for the first hour / $325.00 each additional hour Commercial / ludustrial /Multi-Family /institutional Labor $200.00 E-3 100.OD L-1 250.00 E-9 100.00 R-5 100.00 'T'otal $750.00 for the first hour / $375.00 for cach additional hour Hazardous Material Labor F,-3 E-5 Trailer *All m Total $200.00 loo.oo 100.00 so.oo iterial used will be extra $450.00 for the first hour / $225.00 for each additional hour Vehicle Labor $100.00 E-3 100.00 Total $200.00 Rescue Labor $200.00 E_3 100.00 R-5 100.00 Total $400.00 for the first hour / $200.00 for each additional hour Grass Labor $200.00 E-3 100.00 R-8 50.00 Total $350.00 for the first hour / $1'I5.U0 for each additional hour False Alarms Three frcc each year /not including: power outage, hydrant flushing, pulled fire alarms, actual fires. Medical No Charge Carbon Monoxide No Charge Sky-Warn No Charge Cood Will Calls No Chargc Any Officer Only Call No Charge Mutual Aid Calls Nn charge for the first 12 hours / as per our mutual aid agreement Rural Calls: Residential Labor $200.00 E-3 100,00 R-5 100.00 T-4 100.00 Total $sOU.UU for the first hour / $250 for each additional hour Note: Add an additional $100.00 if the second tairker is used (T-6) Commercial /industrial / Institutional Labor $200.00 E-3 100.00 T-4 100.00 R-5 100.00 Total $500.OU for the First hour / $250.00 for each additional hour Note: Add an additional $] 00.0(1 if the second tanker is used (T-6) Farm Buildings Labor $2UU.U0 Ir-3 100.00 "1'-4 100.00 x-s 100.00 Total $50U.U0 for the first hour! $250A0 for each additional hour Note: Add an additional $100.00 if the second tanker is used (T-6) Rescue lsabor $2UQ.UU E-3 lUU.UO R-5 1 UU.UU Total $400.00 for the first hoar / $2UU.U0 for each additional hoar Note: Add an additional $100.00 if a tanker is needed (T-4 / T-6) IIazardous Material Labor $200.00 E-3 100.00 R-5 100.00 Trailer 50.00 Total $450.00 for the first hour / $225.00 for each additional hour Note: All material used will he extra..Add an additional $100.00 if a tanker is needed (T-4 / T-6) Vehicle Labor $100.00 E-3 100AU Total $200.00 Grass Labor $200.00 E-3 100A0 R-8 SU.00 Total $350.00 for the first hour / $175.00 I'nr each additional hour Nate: Add an additional $100.00 if a tanker is needed (T-4 / T-6) Medical No Charge Carbon Monoxide No Charge Good Will Calls No Charge Any Officer Only Call No Charge Mutual Aid Calls No Charge for the lirsi l2 hours / as per our mutual aid agreement ~ MEMOR.ANDUM TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator RE: Consideration For Entering into a Contractual Agreement for Management Services for the Creekside Compost Operation DATE: December 18, 2003 Attached is the draft of the independent contractor agreement for the proposal submitted by Steve Madson to provide management services for the Creekside Compost operation. The contract has been reviewed by both Mr. Madson and by City Attorney, Marc Sebora and found to be acceptable in its current form. As you will note, the contract period would commence on January 2, 2004, and cease no later that March 31, 2004, unless otherwise amended by both parties. if you have any questions, please contact me at City Center. Encl. C~ ~~~~ DRAFT December 2DD3 CITY OF HUTCHINSON, MINNESOTA PROFESSIONAL AND TECHNICAL SERVICES CONTRACT • This contract is between the City of I-lutchinson, Minnesota, acting through its Ci Council ("City") and Steven C. Madson ("Contractor"). Recitals I . iJnder Minnesota law, the City is empowered to engage such assistance as deemed necessary. 2. The City is in need of management services for the Creckside Compost operation. 3. The Contraclor represents that it is duly qualified and agrees to perform all services described in this contract to the satisfaction of the City. Contract 1 Term of Contract 1.1 I ffectlve date: January 2,2004 or the daft the City obtains all required signatures. The Contraclor must not begin work under this contract until this contract is fully executed and the Contractor has been notified by the City's Authorized Representative to begin the work. 1.2 Expiratlntr date: March 31.2004 , or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Surnivai of Terms. The following clauses survive the expiration or cancellation of this contract: 8. Liability; 9. State Audits; ]0. Govermnent Data Practices and ]ntellectual Property; 13. Publicity and Endorsement; 14. Governing Law, Jurisdiction, and Venue; and I6 Data Disclosure. 2 Contractor's Duties The Contractor, who is not a City employee, will provide the following management services: A Procurement of resources including but not limited to a Existing raw materials fmm current municipal customers and private sources b New raw materials from additional municipal and private sources c Product bags and miscellaneous supplies d Equipment as needed e Advertising as determined by the compost management team Transportation a Secure short-teen contracts with private haulers h Conduct systems scheduling for the City's walking floor (5), flat bed (1), and roll-off trailers to maximize asset investment c Systematize an approach for bulk deliveries (large and small customers, including yellow page customers) d Systemize an approach to bagged deliveries to locate low cost provider by shipping zone while maximizing back hauls 3 Compost Site llevelopmcnt a Develop and implement yard waste compost processing sites b Identify, develop, and implement metro and out-state drop-off and retail sales sites c Schedule equipment at oft=premise sites in coordination with the Creckside Cnmpnst Site Coordinator 4 Systems Analysis of Compost Operation . a Perform basic cost accounting on bagged production with particular attention to Tabor inputs production per unit (bag /pallet /employee shift), and make adjustments as needed b Assist with the monthly financial statement for the City Council and pro-forma P & L as needed 5 Research other business ventures with City staff 3'I'ime The Contractor must comply with all the time requirements described in this contract. In the performance of this contract, time is of the essence. 4 Consideration and Payment 4.1Cun.dderaliun. The City will pay fur all services performed by the Contractor under this contract as follows: (A) Compensation. The Contractor will be paid __ $5.200.00 ner month (A) Trove/Expenses. Reimbursement for travel outside of the corporate limits of Hutchinson and subsistence expenses actually and necessarily incurred by the Contractor as a result of this contract will be made provided the Contractor submits vehicle mileage records and original receipts for all costs submitted for reimbursement. The Contractor will not he reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the City's prior written approval for out of state travel. Minnesota will be considered [he home state for determining whether travel is nut of state. 42. Payment (A) Invoices. The City will promptly pay the ContracWr after the Contractor presents an itemised invoice for the services actually performed and the City's Authorized Representative accepts the invoiced services. Invoices must he submitted timely and according to the following schedule: (A) Retninage. Nn more than 90°/a of the amount due under this contract may be paid until the final product of this contract has been reviewed by the City's authorized representative. The • balance due will be paid when the City's authorized representative determines that the Contractor has satisfactorily fulfilled all the terms of this contract. (A) Fer/oral funds. (Where applicable, if blank this section does not apply) payments under this contract will he made from federal funds obtained by the State through Title CFTaA number of the Act of .The Contractor is responsible for compliance with all federal requirements imposed on these fiords and accepts full financial responsibility for any requirements imposed by the Contractor's failure to comply with federal requirements. 5 Conditions of Payment All services provided by the Contractor under this contract must he performed to the City's satisfaction, as determined at the sole discretion of the City's Authorized Representative and in accordance wil.h all applicable federal, state, and local laws, ordinances, rules, and regulations. The Contractor will nol receive payment for work found by the City to he wtsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representatives The City's Authorized Representative is Cary Plotz, City Administrator , or his successor, and has the responsibility to monitor the Contractor's performance and the authority to accept the services provided under this contract. If the services are satisfactory, the City's Authorized Representative will certify acceptance on each invoice submitted for payment. The Contractor's Authorized Representative is Steven C, Madson , or his successor. if the . contractor's Authorized Representative changes at any time during this contract, the Contractar must immediately notify the (:ity. 7 Assignment, Amendments, Waiver, and Contract Complete 7.1 Assignment. The Contractor may neither assign nor transfer any rights nrnbligations under this contract without the prior consent of the City and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this contract, or their successors in office. 7.2 Amendments. Any amendment to this contract must be in writing and will not be effective until It has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 7.3 Waiver. If the City fails to enforce any provision of this contract, that failure does not waive the provision nr its right to enforce it. 7.4 Contract Complete. This contract contains all negotiations and agreements between the City and the Contractor. No other understanding regarding this contract, whether written or oral, may be used to bind either party. 8 I~iahility The Contractor must indemnify, save, and hold the City, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the City, arising from the performance of this contract by the Contractor or the Contractor's agents or employees. 'this clause will not be construed to har any legal remedies the Contractor may have for the City's failure to fulfill its obligations under this contract. The Contractor is hereby held harmless for any act, decision, practice or incident which did or may have occurred during business operations prior to .lanuary 1, 2004. 'fhe Contractor shall meet the minimum requirements of the City's Minneapolis Organics contract regarding insurance coverage for subcontractors. The Contractor shall provide proof of adequate . liability insurance coverage to the City. At minimum, contractor shall maintain commercial general liability (CGL), and if necessary commercial umbrella insurance, with a limit of not less than $1,OOD,DUD each occurrence. if such CGL insurance contains a general aggregate limit, the general aggregate limit shall be no[ less than $2,000,000 and the aggregate limit shall apply on a per-prgject basis. The CGL insurance shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and contractually-assumed liability. The city shall be named as an additional insured under the CGL. Contractor shall maintain automobile liability insurance, and if necessary, umbrella liability insurance with a limit of not less than $1,000,000 each accident. If such insurance contains a general aggregate limit, the general aggregate limit shall be not less than $2,000,000. The insurance shall cover liability arising out of any auto, including owned, hired, and non-owned autos. A certificate of insurance acceptable to the City shall be filed with the City prior to the comznencement of the wnrk.'I'he certificate and the required insurance policies shall contain a provision that the coverage afforded under the contract will not be canceled nr allowed to expire until at least 30 days prior written notice has been given to the city. 9 State Audits The Contractor's books, records, documents, and accounting procedures and practices relevant to this contract are subject to examination by the City, the City's Auditor, and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years fmm the end of this contract. • 10 Government Data Practices and Intellectual Property 10.1. Government Data Practices. 'fhe Contractor and City must comply with the Minnesota Gnvemment Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the City under this contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminaicd by the Contractor under this contract. The civil n;mcdies cf Minn. . Stat. § 13.08 apply to the release of the data referred to in this clause by either the Contractor or the City. if the Contractor receives a request to release the data referred to in this Clause, the Contractor must immediately notify the City. The City will give the Contractor instructions concerning the release of the data to [he requesting party before the data is released. 10.2. Intel/ectun! Property Riglrrs. (A) Inredlectual Property Rights. The City owns all rights, title, and interest in all of the intellectual properly rights, including copyrights, patents, trade secrets, trademarks, and service marks produced for Creekside Soils and related products. This means all inventions, improvements, discoveries (whether cr not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Contractor, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this contract and includes "Documents." Documents are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Contmctor, its employees, agents, or subcontractors, in the performance of this contract. The Docwnents will be the exclusive property of the City and all such Documents must be immediately rciurncd to [he City by the Contractor upon completion or cancellation of this contract. '1'o the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." The Contractor assigns all right, title, and interest it may have in the Works and the Documents to the City. The Contractor must, at the request of the City, execute all papers and perform all other acts necessary to transfer ar record the City's ownership interest in the Works and Documents. . (B) ~bligarian.r 1. Nndificariun. Whenever any invention, improvement, or discovery (whether or not patentable) is trade or conceived for the first time or actually or constructively reduced to practice by the Contractor, including its employees and subcontractors, in the performance ol'[his contract, the Contractor will immediately give the City's Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. 2. Representurion. The Contractor must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents arc the sole property of the City, and that neither Contractor nor its employees, agents, or subcontractors retain any interest in and to the Works and Documents. The Contractor represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, the Contractor will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless the Ci[y, at the Contractor's expense, from any action or claim brought against the City to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. The Contractor will be responsible for payment ofany and all such claims, demands, obligations, liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim cr action arises, or in the Contractor's or the City's opinion is likely to arise, the Contractor must, at the City's discretion, either procure for the City the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Docwnents as necessary and appropriate to obviate the infringement claim. T7ais remedy of the City will be in addition to and not exclusive of other remedies provided bylaw. 11 Workers' Compensation The Contractor cereifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' cornpensatirni insurance coverage. The Contractor's employees and agents will not be considered City employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf' of these employees or agents and any claims made by any third party as a consequence of any act nr omission on the part of these employees or agents are in no way the City's obligation or responsibility. The Contractor must provide proof of adequate workers compensation insurance coverage to the City. 12 Publicity and Endorsement 12.1 Pubiicity. Any publicity regarding the subject matter of this contract must identify the City as the sponsoring agency and must not be released without prior written approval from the City's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared 6y or for the Contractor individually or jointly with others, or any subcontractors, with respect (o the program, publications, or services provided resulting From this contract. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this contract. Venue for all legal proceedings out of this contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in McLeod County, Minnesota. 14 Data Disclosure Under Minn. Star. § 270.66, and other applicable law, the Contractor consents to disclosure of its social security number, federal employer tax identitication mrmber, and/nr Minnesota tax identification number, already provided to the City, to federal and state agencies and state personnel involved in the payment of City obligations. These identification numbers may be used in the enforcement of federal and state laws, which could result in action requiring the Contractor to tilt state tax returns, pay delinquent state tax • liabilities, if any, nr pay other state liabilities. 15 Payment to Snbcontractnrs (lf applicable) As required by Minn. Stat. § 1 GA.1245, the prime contractor must pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of payment from the Ci[y for undisputed services provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on lime to the subcontractor(s). 16 Minn. Stat. § 181.59 The vendor will comply with the provisions of Minn. Stat. § 181.59 which requires: I/very contract for or on behalf of the state of Minnesota, or any county, city, town, township, school, school district, nr any other district in t.hc state, for materials, supplies, or construction shall contain provisions by which the contractor agrees: (1) That, in tttc hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of racq creed, or color, discriminate against the person nr persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, ar prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. • 17 Termination 17. ] Terminntion by the City. The City may cancel this contract at any time, with nr without cause, upon 30 days' written notice to the Contractor. Upon termination, the Contractor will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. . 17.2 Termination jar Lesujfrclent Funding. 'the City may immediately terminate this contract if it does not obtain funding from the City, the Minnesota Legislature, or other funding source; ar if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or Fax notice to the Contractor. The City is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Contractor will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The City will not be assessed any penalty if the contract is terminated because of the decision of the Hutchinson City Council, the Minnesota Legislature, or other funding source, not to appropriate funds. The City must provide the Contractor notice of the lack of funding within a reasonable time of the City's receiving that noiice. 18 Affirmative Action Requirements for Contracts in Excess of $111[I,000 and Discrimination the Contractor has Mnre than 4(1 Full-time Cmployecs in Minnesota or its Pripcipal Place of Business The City intends to carry out its responsibility for requiring affirmative action by its Contractors. 18.1 Cnverert Contracts and Contractors. If the Contract exceeds $l 00,000 and the contractor employed more than 40 full-time employees on a single working day during the previous 12 months in Minnesota or in the state where it has its principle place of business, then the Contractor must comply with the requirements of Minn. Stat. § 363.073 and Minn. R. Parts 5000.3400-SOD0.36D0. A contractor covered by Minn. Stat. § 363.073 because it employed more than 4D full-time employees in another state and dots not have a certificate of compliance, must certify that it is in compliance with federal affirmative action requirements. 18.2 Minn. Stat. ~ 363.073. Minn. Stat. § 363.073 requires the Contractor to have an affirmative action plan fur the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota (:nmmissinner of I luman Rights ("Commissioner") as indicated by a certificate of compliatce. 1'he law addresses suspension or revocation of a certificate of compliance and contract consequences in that event. A contract awarded without a certificate of compliance may be voided. 18.3 Minn. R. Ports 5000.3400-5000.3600. (A) General. Minn. A. Parts 5000.3400-Sf10D.36[10 implement Minn. Stat. § 363.073. These rules include, but are not limited to, criteria for contents, approval, and implementation of affirmative action plans; proccdures for issuing certificates of compliance and criteria for determining a contractor's compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual compliance reports; proccdures for compliance review; and contract consequences far non_compliance. The specific criteria for approval or rejection of an affirmative action plan are contained in various provisions of Minn. R. Parts SDD0340D-5000.3600 including, but not limited to, parts SUDU.342U-SD00.35DU and 5000.3552-5000.3559. (B) Disabled Workers. The Contractor must comply with the following af(rmativc action requirements for disabled workers. (1) The Contractor must not discriminate against any employee or applicant far cmploytncnt because of physical nr mental disability in regard to any position fur which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forns of compensation, and selection for training, including apprenticeship. (2) The Contractor agrees to comply with the rules and relevan( orders of the Minnesota . Department of Hmnan Rights issued pursuant to the Minnesota Human Rights Act. (3) In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accardance with Minnesota Statutes Section 363.073, and the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Iluman Rights Act. (4)'1'he Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a Corm to be prescribed by the commissioner of the Minnesota Department of T-Iuman Rights. Such notices must state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees. (5) The Contractor must notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the contractor is bound by the terms ofMinnesnta Statutes Section 363.073, ofthe Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally disabled persons. (C) C.'nnsequences. 1'he consequences far the Contractor's failure to implement its affirmative action plan nr make a good faith effort to do so include, but are not limited to, suspension nr revocation of a certificate of compliance by the Commissioner, refusal by the Commissioner to approve subsequent plans, and termination of all or part of tltis contract by the Commissioner or the State. (D) Certif:cution. The Contractor hereby certifies that it is in compliance with the requirements of Minn. Stat. § 3b3.073 and Minn. R. Parts 5000.3400-5000.3G00 and is aware ofthe consequences for noncompliance. Signatures IN WITNESS WIiPREOF, the City of Hutchinson by its City Council has caused this agreement to be executed and delivered in its behalf by its Mayor and duly attested by its Cily Administrator, and the Contractor has executed this Agreement as of the day and year first above written. The parties hereto have executed this Agreement on (date) THE CITY UI' HUTCHINSON, MINNESOTA EMP1,oYrR By Marlin Torgerson, Mayor Attest: Gary I). Plntz, City Administrator Contractor Steven C. Madson CITY OF HUTCHINSUN STAFF REPORT . Tn: City Council Prepared By: Julie Wischnack, AICP, Director of Planning/Zoning/Building Aate: December 17, 2003 -Meeting Date December 23, 2003 Re: Contract for Senior Dining As the Council is aware, Augustana Lutheran Homes will nn longer be operating the Senior Dining Program within the City of Hutchinson. The new service provider will be Nutrition Services Inc. The contract with Augustana reflected a rental rate of $308 per month. After reviewing the Evergreen budget, it seems that the expenses are approximately $13,250 per year. The budget does not include expenses of an employee who spends 7-10 hours per week on cleaning and maintenance items at the Evergreen site. The goal has been with the new contract to be more reflective of the actual cost to operate the building. Therefore; the revised contract, which has been reviewed by Nutrition Services loc., indicates an $800 per month cost or $9600 per year. Staff has also worked on providing a rental rate for the room when not being used for by the Senior Dining group. The rental infornration is attached and will further reduce the costs of operating that facility. Staff is requesting permission to execute the one year contract with Nutrition Services loc. \J q LJ~ LEASE ACRF.F.MENT 'this Agrec7ttent, signed and dated below, specifies the [arms and conditions as agreed by the city of Hutchinson (Lessor) and Nutrition Services, lnc, Mid-Minnesota Senior Dining. (Lessee) for Lessee to use the premises described as Senior Center, Everg<-cen Apartments, 115 Jeffersou Street, Hutchinson, MN 55350 Both Parties Agree as Follows: I. Term This Lease shall he in effect for the calendar year 2004 and renewable annually thereafter until either party provides 60 days written notice of intent to terminate. Ir. Reimbursement There shall be monthly payments of $800.00 dollars paid to the Lessor for reimbursement of utilities and maintenance expense directly associated with lessee's use of the premises IIL Use of the Premises Lessee shall have the right to use the dining area from 10:30 AM to 1:00 PM and the kitchen from 6:00 AM to 2:00 PM, nr reasonable time of completion daily, Monday through Friday. • In the event the Lessor must unavoidably use the premises doting these hours, the Lessee shall be notified two weeks in advance and provide an acceptable alternate option if available. IY. Repair/Alaintenarce/Utilities A. The Lessor will be responsible for major housekeeping chores: Cleaning bathrooms, washing windows, scrubbing kitchen floors and shoveling snow. B. The Lessee will conduct daily light housekeeping as follows: Daily sweeping of floor, taking out garbage, recycling (*Lessor provides container), wiping down cupboards, shelves, countertops, dishwasher, freezers, refrigerators, keeping stoves and ovens in clean order (inside and out), keeping items offthe floor space keeping kitchen in generally good appearance and in neat order. Utility payments to the vendors shall be the responsibility of the Lessor. {'. Lessee Property All goods, foodstuffs, fixtures, equipmen( and personal property of the Lessee shall remain the property of and reserved for the Lessee at all times. Any • damagc/disappcarance, mysterious or otherwise, during the Lessor's use of the premises shall be he Lessor's responsibility to reimburse Nutrition Services loc. C~ VI. Lessor Provided Trade Fixtures The lessor shall provide oven, washing and storage fixtures as-well-as place settings, tables and chairs, and cleaning utensils for meal site operation at the level described in "special conditions". This property remains the Lessor's if provided at the Lessor's expense. YIL Insurance The Lessee agrees to carry personal property insurance to cover all its contents and personal property on the leased premises. VIIL Assigns The terms and agreements of this lease shall extend to and hind the heirs, assigns, and executors of both parties. !X. Poad License The Lessee will maintain a Minnesota Food License for program operations only. The Lessor is responsible to ensure that any other food preparation activities in the facility are in compliance with Minnesota State Law. X. Special Conditions A. The lessee will maintain telephone service for program use only. The Lessee will pay far long distance telephone calls made by program staff. B. The Lessor will provide adequate place settings and other trade fixtures for an average meal service capacity of 75 persons. In witness whereof both parties have executed this agreement with their signature below as dated. LESSEE Nutrition Services Tnc. Mid-Minnesota Senior Dining Larry Ksoeger, President By: Title: Date: LESSOR By: Title: Date: • r1 ~J EVERGREEN RESERVATION FORM NAME: ADDRESS: PHDNE NUMBER: DATE OE THE EVENT: WEEKDAY: AREA TO KESERVE: DINING ROOM: $50.00 KITCHENETTE: CARPETED ROOM: DAMAGE DEPOSIT: AFTER HOURS OPEN OR LOCKUP: S[GNATITRE: TOTAL RENTAL DiNTNG ROOM SEATS UP TD 75 YEOPI.E CARPETED RODM SEATS UP TO 25 PEOFLE $10.00 $2D.00 $25.00 520.00 KITCHENETTE INCLUllES STOVE, SINK, AND REFRIGERATOR. NO DISHES OR UTENSILS LEE AND BARRY INFORMED AFTER HOiJR5 OPENING OR LOCK iTP FEE WILT. BE WAIVER IF KEY IS PICKED UP AT THE CITY CENTER DURING NORMAi, BUSINESS HOURS ANA A WALK THROUGH OF PitOCEDiIRES ARE DONE WITH STAFF AND KEY IS RETURNED NEXT BUSINESS DAY DAMAGE DEPOSIT WILL BE RETURNED iF ROOMS ARE CLEANED UP AND NO DAMAGE HAS OCCURRED CONTACT NUMBERS: LEE WRIGHT - 320-583-4575, BARRY GREIVE - 320-234-4220, MARII.YN SWANSON - 320-234-421 h, BONNIE BAi7METZ - 320-234-4203 NO ALCOHOL ALLOWED ONPRFMtSES. C 3 x-13 ~ ~,. Hutchinson Area -Health Care /-l'utchlnsan Community Hospital L~trrus Mrz+inr Nunh7•S Ilo++x• Dn+sel Mecdicrrl G'n+aler ~- ]tri)5 Highway ]5 South Hu[d~inson, MN 57350 (320) 234-7000 December 17, 2003 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and City Counci] Members: The Board of Directors of the Hutchinson Area Health Care (HAlIC), as part of their regular meeting on December 1 fi, 2003, considered four expenditures which requires your approval in order to proceed. The following is a draft excerpt from the minutes of the meeting. "Cost Accounting/Contract Management Software. The Board reviewed the Capital Expenditure request for the purchase of a Cost Accounting Software System. The system would include cost accounting, managed care contracting, pre-billing charge editor and denial management and business office recovery system. Pam Larson, Division Director Finance, information and Materials Services reported that three different systems were reviewed. The prices for the three systems ranged from $122,200 to $176,000. The rationale for the recoanmendation is to achieve accurate costing and also 1'nr the ability to manage our third party payer contracts more accurately. Following dis_ussion, Ristau made a motion, seconded by Fortun, to request approval from the City Council to approve the purchase of a Cost Accounting/Contract Management Software package from Cost Flex at a cost of $122,200. All were in favor. Motion carried- The second item for your consideration was is a Capital Expenditure request for the purchase of Space Labs Monitoring Equipment for the new Critical Care Unit. The following is an excerpt froth the minutes: "S ace Labs Monitorin L ui moot for Critical Care Unit. The Board reviewed the Capital Expenditure Request for the purchase of Space Labs Monitoring Equipment for the Critical Care Unit. Our present system is no longer state of the art technology, and has required frequent repairs. The new system allows us to interface our monitoring system to our record documentation system. It will q ~~.-,~-lml^~ The Honorable Mayor Marlin Torgerson and Members of the City Council Page two December 17, 2003 allow far automated input of vital signs, thus allowing nurses more time with patients. All monitors will have 12-lead EllG capability and the ability to move module/s from nne monitor to another to maintain data when transporting patient from one area to another. This equipment will be acquired through the hospital group purchasing organization, Novation (VHA) at a cost of $280,SS8 . Following discussion, Forttm made a motion, seconded by Chrissis, to request authority from the City Council to purchase the Space Labs Monitoring Equipment for the Critical Care Unit at a cost of $280,558. All were in favor, Motion carried." The third item for your consideration is a Capital Expenditure request for the purchase of Hill Rom Beds for the Critical Care Unit. The following is an excerpt from the minutes: "Will Rom Beds for Critical Care Unit. The Board reviewed the Capital Expendihire request for the purchase of six Hill Kom Beds. One of these will be a Bariatric Bed. 1'he six new beds arc part of the building project and will be needed when the Critical Care Unit is finished. The current beds will remain in the current patient rooms and be utilized by surgical patients and other potential services. The total care and bariatric beds are designed to be safer for patients and employees. 'The Bariatric Bed is wider, Langer, and motor-driven thereby reducing potential employee injuries. The cost of this is. This purchase will be made througlt our group purchasing organisation, Novation (VHA) at a price of $105,365. • Following discussion, Fortun made a motion, seconded by Chrissis to request authority from the City Council to purchase six Hill Rom Beds at a cost of $105,365. All were in favor: "dlotion carried." The fourth item for your consideration is for the furnishings and fixtures of some of the newly remodeled areas within the hospital. "Protect Furnis_hinus T'he board received a request from staff to purchase chairs, and modular furniture through the hospital group purchasing organization. These fumishings are a part of the original Furniritre/ Fixture/ Equipment budget and will be used in newly remodeled parts of the hospital. The estimated purchase price will be approximately $230,000. • Following discussion, Fortun made a motion, seconded by McGinnis to request authority from the City Council to purchase modular fumiture and The Honorable Mayor Marlin Torgerson and Members of the City Council Page tluee December 17, 2003 chairs in an amount not to exceed $230,000 through the hospital group purchasing organisation, Novation. All were in favor. Motion Carried. Thank you in advance, for consideration of these requests. Duane Hoversten will be present for your regular meeting on Tuesday and will answer questions you may have regarding these items. Sincerely, Philip G. Graves President /cs J ~ 1 LJ R55APPYRV CITY OF HUTCHINSQN 8 Check Number AP Pa ment Re ister with Voids Check Dat 12/16/2003 - Ck Date T e Check # Vendor Name Amount 12/16/2003 PK 120248 ' 1D1876 AETNA VARIABLE LIFE ASS. CO. 855.00 12/16/2003 PK 120249 1p1919 AMERICAN FAMILY INS CO. 137.10 12/16/2003 PK 120250 119534 BANGSUND DRYWALL & REMODELING 7,SD0.00 12/16/2003 PK 120251 119535 FLAIR FOUNTAINS 900.00 12/16/2003 PK 120252 1D1875 GREAT WEST LIFE INS. CO. 300.00 12/16/2003 PK 120253 101872 H.R.L.A.P.R. 245.08 12/16/2003 PK 120254 1p2542 HUTCHINSON UTILITIES 2,764.26 12/16/2003 PK 120255 105161 HUTCHINSON UTILITIES 8,853.62 12/16/2003 PK 720256 101$69 HUTCHINSON, CITY OF 4,817.50 12/16/2003 PK 120257 101869 HUTCHINSON, CITY OF 121.50 12/16/20D3 PK 120258 102633 HUTCHINSON, GITY OF 5,358.21 12/16/2003 PK 120259 1D2635 HUTCHINSON, CITY OF 545.42 12/16/2003 PK 12026D 101873 ICMA RETIREMENT TRUST 3,747.23 12/16/2003 PK 120261 102573 MCLEODCOOP POWER 1,074.01 12/16/20D3 PK 120262 102787 MCLEOD COUNTY TREASURER 299.00 12/1fi/2003 PK 120263 119507 MCMONAGLE, MILES 36,410.00 12/16/2p03 PK 120264 102449 MINNESOTA CHILQ SUPPORT PAYMEN 913.23 12/16/2003 PK 120265 101914 NCPERS LIFE INS. 508.00 12/16/20D3 PK 120266 101877 PRUDENTIAL 75.00 12/16/20D3 PK 120267 102096 PRUDE=NTIAL MUTUAL FUNDS 3D.00 12/16/2003 PK 120268 102052 QUALITY W INI; & SPIRITS CO. 5,186.15 BD,940.31 Account N ### 80,940.31 IMMEDIATE PAYS LJ ELECTRONIC FUNDS TRANSFERS 12/23/03 WATER/SEWER MN DEPT OF REVENUE-USE TAX GENERAL MN DEPT OF REVENUE-SALES TAX H.A.T.S MN DEPT OF REVENUE-FUEL TAX LIQUOR MN DEPT pE REVENUE-AUG SALES TAX 7,388.00 543.00 1,248.40 26,959.00 C~ PAYROLL ACCOUNT -Payroll of December 12, 2003 Period Ending: December 6, 2003 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE ANO IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT $18,962.33 69,960.02 $2,903.80 631,816.15 69,950.03 $2,903.80 $12,863.83 • $44,669.98 $8,798.36 $10,641.73 $12,675.52 616.86 616.88 $31.72 623,348.97 PEID ACCT# NAME 9995.2034 WITH. TAX ACCOUNT 9996.2040 9995.2242 Sub-Total -Employee Contribution 9996.2240 9995.2242 Sub-Total -Employer Contribution Grand Total - Wlthholding Tax Acccunt ^EBCRIPTION Employee Contribution -Federal Tax Employee CantributlDn - 900. Security Employee Contribution -Medicare Employer Contribution - Saciel Security Employer Contribution -Medicare 9996.2D36 MN PEP7 OF REVENUE 102615 9996.2241 PERA Employee Contribution - Penslan Plan 102816 9995.2241 Employer Contributicn - Pensicn Plan Sub-Total -PERA 102615 9996.2243 PERA-OCP Employee Contribution -Pension Plan 102615 9996.2241 Employer Contribution -Pension Plan Sub - Total • DCP GRAND TOTAL•PERA FlnanCO Oiractor Approval R55ApPYRV CITY OF HUTCHINSON 8 Gheck Number AP Pa ment Re ister with Voids Check Dat 12/23/2003 - Ck Qate T e Check # Vendor Name Amount 12/23/2003 PK 120269 ~ 119455 A & E CONSTRUCTION SpECIALITIE 2,295.08 12/23/2003 PK 120270 102822 A. J. SCHAAKE CO. 70.90 12/23/2003 PK 120271 101915 A.H. HERMEL COMPANY 131.37 12/23/2003 PK 120272 102126 AGE HARDWARE 222.47 12/23/2003 PK 120273 119542 ALBERTS, MARK 432.00 1 2/2 312 00 3 PK 120274 101847 AMERICAN PAYMENT CENTERS 78.00 12/23/2003 PK 120275 119649 ART'S WELDING, INC fi0.00 12/23/2003 PK 120276 119647 B. NEL$QN TRANSPORT, INC 280.00 12/23/2003 PK 120277 101990 BAASEN, EUGENE 17.99 12/23/2003 PK 120278 105557 BENNETT MATERIAL HANDLING 803.12 12/23/2003 PK 120279 101916 eERNICK COMPANIES, THE 32.80 12/23/2003 PK 120280 719418 BJURLIN, MORRI$ 73.39 1 212 3/2 0 0 3 PK 120281 101838 BLACK HILLS AMMUNITION 1,536.50 12/23/2003 PK 120282 119212 BLOCK FARMS & TRUCKING 10,390.50 12/23/2003 PK 120283 119538 BONNIWELL, JACK 15.00 12/23/2003 PK 120284 101987 BRANDON TIRE CO 485.72 1 212 3/2 0 03 PK 120285 102752 BRAUN INTERTEC CORP 9,071.65 12/23/2003 PK 120286 104645 BRIGADE QUARTERMASTERS 83.78 12/23/2003 PK 120287 102680 BRUNNER, DOLORES 72.10 12/23/2003 PK 120288 102888 BURICH, HARRIET 72.10 12/23/2003 PK 120289 102458 C & L DISTRIBUTING 26,504.45 12/23/2003 PK 120290 105246 CABELA'S PROMOTIONS 313.80 12/23/2003 PK 120291 102086 CARD/ENGINEERING SUPPLY 90.99 12/23/2003 PK 120292 1020$3 GAMERASHOP 7.p7 12/23/2003 PK 120293 102117 CARQUEST AUTO PARTS 180.05 12/23/2003 PK 120294 103014 CDI OFFICE PRODUCTS LTD 1,057.97 72/23/2003 PK 120295 104391 CENTRAL HYDRAULIGS 373.03 12/23/2003 PK 120296 104955 CENTURY 7 THEATRE 45.00 12/23/2003 PK 120297 102741 GOBORN'S INCORPORATED 430.76 12/23/2003 PK 120298 117879 CORNWELLTOQLS 59.45 12/23/2003 PK 120299 102484 CORPORATE EXPRESS 533.34 12/23/2003 PK 120300 102121 CROW RIVER VET CLINIC 335.40 12/23/2003 PK 120301 104884 CULLIGAN 26.50 12/23/2003 PK 120302 101864 DAAK REFRIGERATION 38.00 12/23/2003 PK 120303 119490 DAKOTA WORLDWIDE CORP 3,453.52 12/23/2003 PK 120304 115387 DAVE & BETTY TRI-MINNICK'S GLE 791.20 1 2/2 312 00 3 PK 120305 119458 DAVE'S PALLE7 SERVICE 4,382.82 12/23/2003 PK 120306 102488 DAY DISTRIBUTING 4 276.35 12/23/2003 PK 120307 102710 DOMINO'S PI2zA 192.24 12/23/2003 PK 120308 119540 PpNAHUE, JAMIE 200.00 12/23/2003 PK 120309 104084 DONOHUE & ASSOC 489.11 12/23/2003 PK 120310 101950 DOSTAL, ROSA 30.00 12/23/2003 PK 120311 102275 DPC INDUSTRIES INC 702.84 12/23/2003 PK 120312 113181 DROP-N-GO SHIPPING, INC 21.59 12/23/2003 PK 120313 103753 DUBOI$ CHEMICALS 1,75022 12/23/2003 PK 120314 102726 ECOLAB PEST ELIM 43.67 12/23/2003 PK 120315 102326 ELECTRIC MOTOR CO 179.98 12/23/2003 PK 120916 102356 ELECTRQ WATCHMAN 1,000.04 ~~ • f~J 12/23/2003 PK 120317 102689 ERLANDSON, DAVID 30.62 12/23/2003 PK ' 120318 110034 EXTREME BEVERAGE 128.00 12/23/2003 PK 120319 103355 FAITH LUTHERAN CHURCH 200.00 72/23/2003 PK 120320 102223 FARM-RITE EQUIPMENT 5,665.28 12/23/2003 PK 120321 104137 FASTENAL COMPANY 109.14 12/23/2003 PK 120322 101955 FEDEX 51.52 12/23/2003 PK 120323 102526 G & K SERVICES 438.32 12/23/2003 PK 120324 104094 GETZKE, MARY $3.00 12/23/2003 PK 120325 119537 GEYER SIGNAL 480.00 12/23/2003 PK 120326 102525 GQPHER STATE ONE-CALL INC 105.40 12/23/2003 PK 120327 101893 GRAHAM, MARION 409.65 12/23/2003 PK 120328 113200 GREAT NORTHERN BARK COMPAN 3,017.86 12/23/2003 PK 120329 101874 GRIGGS & COOPER & CO 24,090.49 12/23/2003 PK 120330 103627 GRIMM, DAVID 240.00 12/23/2003 PK 120331 102959 GRQEHLER, FLOY^ 80.00 12/23/2003 PK 120332 115234 HAAS, ANNELLA 73.39 12/23/2003 PK 120333 102528 HALER JEW ELRY INC. 64.45 12/23/2003 PK 120334 119544 HALTER, RACHEL 119.00 12/23/2003 PK 120335 102451 HANSEN DIST OF SLEEPY EYE 1,512.00 12/23/2003 PK 120336 102089 HANSEN GRAVEL 3,776.00 12/23(2003 PK 120337 109799 HARRIS COMPANIES 429.80 12/23/2003 PK 120338 102546 HCVN-TV 5,465.26 12/23/2003 PK 120339 101988 HED, MARILYN 195.30 12/23/2003 PK 120340 102531 HENRYS FOODS INC 1,067.71 12/23/2003 PK 120341 116866 HEWLETT-PAOKARD CO 6,251.56 12/23/2003 PK 120342 102518 HILLYARD FLOOR CARE/HUTCHINS 2,846.17 12/23/2003 PK 120343 102119 HALT MOTORS INC 289.89 12/23/2003 PK 120344 102961 HRA 425.00 12/23/2003 PK 120345 108389 HUTCHINSON AUTO CENTER 258.55 12/23/2003 PK 720346 102530 HUTCHINSON CO-OP 177.67 12/23/2003 PK 120347 119536 HUTCHINSON LAND HOLDINGS 30,280.14 12/23/2003 PK 120348 102540 HUTCHINSON PLUMBING & HEATIN 19.58 12/23/2003 PK 120349 101869 HUTCHINSON, CITY OF 160.50 12/23/2003 PK 120350 101869 HUTCHINSON, CITY OF 5,330.00 12/23/2003 PK 120351 102038 HUTCHINSON, CITY OF 54p.99 12/23/2003 PK 120352 102072 HUTCHINSON, CITY OF 26,401.00 12/23/2003 PK 120353 103099 HUTCHINSON, CITY QF 1,983.29 12/23/2003 PK 120354 102779 INDEPENDENT SCHOOL DIST. #423 170.63 72/23/2003 PK 120355 102779 INDEPENDENT SCHOOL DIST. #423 5,106.48 12/23/2003 PK 120356 102779 INDEPENDENT SCHOOL DI5T. #423 2,498.90 12/23/2003 PK 120357 103520 INTERSTATE BATTERIES 220.30 12/23/2003 PK 120358 119606 J & J CATERING 505.44 12/23/2003 PK 120359 102208 JEFF'S ELECTRIC 1,726.32 12/23/2003 PK 120360 119434 JME OF MONTICELLO 44,491.34 12/23/2003 PK 120361 101938 ""VOID VQID VOID VOID VOID"" 12/23/2003 PK 120362 101938 "VOID VOID VQID VOID VOID"' 12/23/2003 PK 120363 101938 JOHNSON BROTHERS LIQUOR CO. 17 436.16 12/23/2003 PK 120364 102346 JOHNSON, LEONARD G. 812.76 12/23/2003 PK 120365 102555 JUUL CONTRACTING CO 887.50 12/23/2003 PK 120366 102555 JUUL CONTRACTING CO 251.00 12/23/2003 PK 120367 102555 JUUL CONTRACTING CO 368.00 12/23/2003 PK 120368 102555 JUUL CONTRACTING GO 310.00 L. C~ i 12/23/2003 PK 1203fi9 119046 KARL TRUCKING 1,718.35 12/23/2003 PK 120370 105536 KENNEDY $CALE$ ING 1,397.80 12/23/2003 PK 120371 104416 KOHLS SWEEPING SERVICE 6,525.00 12/23/2003 PK 120372 104413 KRI$ ENGINEERING 7,412.95 12/23/2003 PK 120373 102561 L & P SUPPLY GO 5,321.73 12/23/2003 PK 120374 103587 LAKELAND ENGINEERING EQUIP 341.42 12/23/2003 PK 120375 101991 LAKES GAS CO. 318.63 12/23/2003 PK 120376 101974 LENNEMAN BEVERAGE DIST. INC 3,568.45 12/23/2003 PK 120377 101984 LOCHER BROTHERS INC 26,381.43 12/23/2003 PK 120378 119648 M & G SALES 130.00 12/23/2003 PK 120379 102093 MANKATO MACK SALES 15.60 12/23/2003 PK 1203$0 102330 MAROUARDT, DIANNE 72.10 12/23/2003 PK 120381 119066 MAXWELL'S INDUSTRIAL SUPPLY 113.88 12/23/2003 PK 120382 119650 MAY ADVERTISING INTERNTIONAL 31.69 12/23/2003 PK 120383 119417 MC LAIN, DALE 72.10 12/23/2003 PK 120384 118874 MCCLURE, LISA 105.00 12/23/2003 PK 120385 102674 MCLAIN, DEETTA 77.25 12/23/2003 PK 120386 102573 MCLEOD COOP POWER 5,633.87 12/23/2003 PK 120387 119196 MCLEOD COUNTY AUDITOR 26.65 12/23/2003 PK 120388 101828 MGLEOD COUNTY HIGHWAY DEPT. 427,655.13 12/23/2003 PK 120389 112400 MENARDS - HUTCHINSON 344.00 12/23/2003 PK 120390 102131 METRO ATHLETIC SUPPLY 199.20 12/23/2003 PK 120391 102425 MIDWEST WIRELESSCOMM. 1,966.20 12/23/2003 PK 120392 104957 MIKE CRAVES TRUCKING 289.20 12/23/2003 PK 120393 102318 MILLERBERNp MANUFACTURING C 706.40 12/23/2003 PK 120394 119358 MINNESOTA DEPT OF ADMINISTRA 37.00 12/23/2003 PK 120395 101992 MINNESOTA DEPT OF HEALTH 5,638.00 12/23/2003 PK 120396 101992 MINNESOTA DEPT OF HEALTH 220.00 12/23/2003 PK 120397 101992 MINNESOTA DEPT OF HEALTH 185.00 12/23/2003 PK 120398 102846 MINNESOTA DEPT OF TRANSPDRT 975.01 12/23/2003 PK 120399 102582 MINNESOTA ELEVATOR INC 86.94 12/23/2003 PK 120400 105157 MINNESOTA SHREDDING 164.85 12/23/2003 PK 120401 102583 MINNESOTA VALLEY TESTING LA8 2,247.25 12/23/2003 PK 120402 119543 MINNESOTA WEST COMM & TEGH 760.00 12/23/2003 PK 120403 104583 MOBILE VISION INC 112.89 12/23/2003 PK 120404 102655 MODERN MAZDA 117.15 12/23/2003 PK 120405 116399 NATIONAL WATERWORKS 713.fi0 12/23/2003 PK 120406 117892 NIROM PEAT MOSS INC 3,330.00 12/23/2003 PK 120407 102591 NORTHERN STATES SUPPLY INC 562.17 12/23/2003 PK 120408 119452 NORTHLAND CHEMICAL CORD 99.43 12/23/2003 PK 120409 112503 NORTHLAND PALLET INC 1,596.00 12/23/2003 PK 120410 119547 NOWAK, HEIDI 145.00 12/23/2003 PK 120411 103756 NYGAARD ENTERPRISES, INC 900.00 12/23/2003 PK 120412 102490 OFFICEMAX GREDIT PLAN 723.30 12/23/2003 PK 120413 102592 OLSON'S LOCKSMITH 67.50 12/23/2003 PK 120414 110174 ONDEO NALCO CO fi,025.26 12/23/2003 PK 120415 119539 OSTLUND, KAREN 15.00 12/23/2003 PK 120416 102187 PAUSTIS & SONS W INE CO 1,954.13 12/23/2003 PK 120417 101932 PELLINEN LAND SURVEYING 555.00 12/23/2003 PK 12041$ 117883 PETERS, SUSIE 15.00 12/23/2003 PK 120419 119646 PETERSON FARMS 330.00 12/23/2003 PK 120420 101853 PHILLIPS WINE & SPIRITS 13,336.99 L~ L 12/23/2003 PK 120421 102373 PINNACLE DISTRIBUTING 372.40 12/23/2003 PK 120422 102167 PITNEY BOW ES 126.00 12/23/2003 PK 12D423 10542$ PIZZA HUT/SKY VENTURES LLC 120.04 12/23/2D03 PK 120424 102593 PLOTZ, GARY D. 305.73 12/23/2003 PK 120425 102043 PRO AUTO CLEAN 95.00 12/23/2003 PK 120426 102598 QUADE ELECTRIC 879.3fi 12/23/2003 PK 120427 102212 QUALITY FLOW SYSTEMS 1,050.00 12/23/2003 PK 120428 102052 QUALITY WINE & SPIRITS CO. 10,211.80 1 212 3/2 0 0 3 PK 120429 102604 R & R SPECIALTIES INC 3,344.30 12/23/2003 PK 120430 102205 R.J.L. TRANSFER 737.60 12/23/2003 PK 120431 103832 RCM INC 17,888.56 12/23/2003 PK 12D432 102384 RDO EQUIPMENT 143.97 12/23/2D03 PK 120433 102478 REINER CONTRACTING 300.00 12/23/20D3 PK 120434 112501 RESOURCE RECYCLING 52.00 12/23/2003 PK 12D435 102358 RIDGEWATER COLLEGE 31.88 12/23/2003 PK 120436 1D4458 RISC 590.50 12/23/20D3 PK 120437 104149 RIVBR VALLEY TRUCK CENTERS 146.71 12/23/20D3 PK 120438 102021 RODEBERG, JOHN 593.20 12/23/2D03 PK 120439 102225 RUNNING'S SUPPLY 585.77 12/23/2pD3 PK 120440 102621 SALTMAN, THE 241.91 12/23/2003 PK 120441 102436 SARA LEE COFFEE & TEA 256.3D 12/23/2D03 PK 120442 102606 SCHMELING OIL CO 1,903.03 12/23/2003 PK 120443 102684 SCHMIDT, HARRIET 72.10 12/23/2003 PK 120444 102858 SCHUMANN, CAROLYN A. 72.10 12/23/2003 PK 120445 112410 SCHUMANN, MIKE 4.97 12/23/2003 PK 120446 109801 SCOTT'S WINDOWS 42.fi0 12/23/2003 PK 120447 102682 SEALE, PEARL 73.39 12/23/2003 PK 120448 101892 SEH 44,061.89 12/23/2003 PK 120449 102749 SENIOR CENTER ADVISORY BOARD 222.00 12/23/2003 PK 120450 102605 SEWING BASKET 135.26 12/23/2003 PK 120451 102609 SHOPKp 59.59 12/23/2003 PK 120452 102610 SIMONSON LUMBER CO 612.04 12/23/2003 PK 120453 101909 SNAP-ON INDUSTRIAL 501.48 12/23/2DD3 PK 120454 102242 SRF CONSULTING GROUP 11,147.92 12/23/2003 PK 120455 102041 ST. CROIX RECREATION GO 3,923.46 1 212 3/2 00 3 PK 120456 102747 ST. JOSEPH'S EQUIPMENT INC 3,932.00 12/23/2003 PK 120457 102612 STANDARD PRINTING 366.37 12/23/2003 PK 12D458 102584 STAR TRIBUNE 27.95 12/23/2003 PK 120459 105681 STORAGE CENTER 138.00 12/23/2003 PK 12D460 118862 STRATEGIC EQUIPMENT 569.36 1 212 3/2 0 0 3 PK 12D461 102617 STRETCHERS 577.11 12/23/2003 PK 12D462 102659 TEK MECHANICAL 38,698.45 12/23/2003 PK 120463 104589 THOVSON, GAIL 69.53 12/23/2003 PK 120464 119545 TIBBITS ENGINEERING, P.A. 40D.00 12/23/2003 PK 120465 105540 TONY FORCIER TRUGKING 375.00 12/23/2003 PK 120466 103096 TOTAL REGISTER SYSTEM 1,535.00 12/23/2003 PK 120467 119651 TRANSPORTATION RESEARCH BOA 46.00 12/23/2003 PK 120468 101971 TRAVELERS DIRECTORY SERVICE 5D2.00 12/23/2D03 PK 120469 119488 TRETTIN, LARRY 525.00 12/23/2003 PK 120470 1D262D TRI CO WATER 71.88 12/23/2003 PK 120471 102454 TRI-COUNTY BEVERAGE & SUPPLY 97.50 12/23/2003 PK 120472 102619 TWO WAYCOMM INC 754.88 L .J 12/23/2003 PK 120473 10205$ U.S. GAVALRY 32.99 12/23/2003 PK 120474 102624 UNITED BUILDING CENTERS 315.19 12/23/2D03 PK 12p475 104397 VACUUM GALLERY 19.12 12/23/2003 PK 120476 115$53 VERMEER OF MINNESOTA 611.85 12/23/2D03 PK 120477 102132 VIKING COCA COLA 279.fi0 12/23/2003 PK 120478 101857 VIKING OFFICE PRODUCTS 134.69 12/23/2p03 PK 120479 102630 VIKING SIGNS 65.00 12/23/2003 PK 120480 119479 VOLM eAG COMPANY, ING 112,227.69 12/23/2003 PK 120481 105122 WASTE MANAGEMENT 84.14 12/23/2D03 PK 120482 102165 WELCOME NEIGHBOR 60.00 12/23/2003 PK 120483 102676 WESELOH, PHYLLIS 73.39 12/23/2003 PK 120484 110738 WESTMOR INDUSTRIES, LLC 19D.71 12/23/2003 PK 120485 105258 WILKENS INDUSTRIES 4,500.D0 12/23/2003 PK 120486 105258 WILKENS INDUSTRIES 1,500.00 12/23/2p03 PK 120487 105258 WILKENS INDUSTRIES 204.38 12/23/2003 PK 120486 103452 W INE COMPANY, THE 74.00 12/23/20D3 PK 120489 102452 WINE MERCHANTS INC 45D.75 12/23/2003 PK 120490 119211 WORK CONNECTION, THE 23,744.fi9 12/23/2003 PK 120491 1p3849 YORK INTERNATIONAL CORP 1,465.00 1,097,783.90 ~~ ~ city of ~egen PAT GF.ACAN Mayor PBCGY CARI.SUN CYNnEE FIELDS MiKF MAGlIIRE MF.G TiI.i.FY Council Mercd,ers TI~IUMAS Itencrs Ciry Adminisrmmr Municipal Ccntcr: 3830 Pilot Knob ILoad Fagan, MN 55122-1 H)7 Phnnc: C,51.(,75.500p Fan: 651.675.5012 TC1p: 65 L454.8535 Maintenance Facility: 4501 Cmchman Pnjgr Fagan, MN 55722 t'honr: 651.675.5300 F+x: [+51.(,75-5%0 TDD~ G51.459.H535 www.cityofcagan.com '1~H8 LUNH UAK TREE The symbol of strength and grnwrh in our December 17, 2003 Dear Cily Council Members: As you will recall, legislation (SFI555) was passed during the 2002 State Legislative Session that imposed restrictions on the use of lawn fertilizers ihal contain phosphorus. The legislation provided local units of government the opportunity tv enact ordinances to restrict the sale of phnsphonls fertilizers, provided the ordinance was in place prior to August 1, 2002. The restrictions on the use of fertilizers containing phosphorus, as outlined in the encloscd ]cgislation, will go into effect on January 1, 2004. Like all of you, the Ciiy of Eagan has many valuable bodies of water, and therefore, we all have motivation to see to it that the restrictions on phosphorus fertilizers are enforced. The City of Eagan encourages you and your staff to contact the distributors in your community to remind them of the new law in place, and if appropriate, the ordinance your community may have passed regarding the sale of phosphorus-free fertilizers. Furthermore, to continue our efforts to preserve water quality, i encourage you to contact your legislators to advocate for a permanent ban on the use and sale of fertilizers containing phosphorus. As an example, enclosed is a copy of the letter that the City of Eagan is sending to its State legislators. I thank you for your support in protecting our valuable lakes and ponds, and hope that together we can continue to lobby for a permanent ban on the use and sale of phosphorus fertilizers. Sincerely, /I V Fat Geagan a Mayor ccnnmunirY ._ rt ~--- ~ ~^. °l~"ll~ yrtm~ptyy n4~^n....q,f'.` k.,•s•iT~r.• 'J C~ L4 {i.q.. '~fiyjY ni l~: r~iS .. fr.~. Yn CITY. OF HUTCHINSON INTEREST FORM FOR SERVING ON BOARDS/COMMISSION Hutchinson City Center, 111 Hassan St. SE, Hutchinson MN (320) 587-5151 lV'ame: Patrick E. S ethman Address: 760 Roberts Street sw Home Phone #: 587-4253 Work Phone #: z34-0510 OCCttpation: Interim General. Manager -Hutchinson Utilities Commission T am interested in serving on the following City Board or Commission: ^ Airport Commission (5 yr. term) ^ Charter Comtxlission 0 4 yr. term 0 2 yr. term ^ City Tree Hoard (3 yr. term) ^ Hutchinson Area Health Care $oard (4 yr. Tenn) iclc HRA Board (5 yr. term) ^ Library Board (3 yr. term) ^ Light Traffic Advisory Board (3 yr. term) ^ Park/Rec/Cnmm Ed Board (3 yr. term) ^ Planning Commission (5 yr. term) ^ Police Civil Service Commission (3 yr. ternrt) ^ Senior Advisory Board (3 yr. term) ^ Telecommunications Commission (5 yr, term) ^ Utilities Commission (5 yr. term) ~J -O'V~R- I _~ -.., Explain why you are interested in the this board/commission: My interest in serving the HRA board includes but is not limited to the opportunity to be educated on area housing issues while potentially providing beneficial input based upon my expenence. Please describe any prior/current experience that may relate to serving on this board/commission: My experience that may relate includes the ownership of residential and commercial properties, accounting, budgeting, fmancial analysis and lender negotiations/relationships. Hptchinson Cit Center • vt nossnn meet s>; ttU{ChInR11n, MN 55350-2522 320.587.6151/N'ax 320.234-4240 MElvIORA,NDUM L.I nn,T>+.: TO: FROM: Dcccmhcr 1K, 2(1(13 Hutchinson City Council Hutclinson Planning Commission ~"4~ YO(J~, ~~~~ON tii1l3.IH;C'I': Letter from Orlht Hettke regarding temporary fence located between 400 and 410 School Rd NW (ln December l6, 2003, the Planning Commission received s letter lium Mr. and Mrs. Orlin Henke, 410 Schuul Kuad N W, regarding a temporary fence located at 400 School Road NW. The Planning C'onunission discussed the matter xt their meeting on December 16, 2003. It is the consensus of the Planning Commission that this i5 a City Council decision and should be forwairded to the Council fur review. Primed uo mcyded paper • W~ y°~e ~~ December 16, 2003 To: Hutchinson Platuting Commission From: Orlin and 7udy Henke Re: Temporary fence located between 400 and 410 School Rd NW RECEryED vt ~~ ~ ~' zQO.~ ~~ or SAP. afp zhd 8n I'm requesting that the temporary fence ordinance be reviewed to determine if snow fence can be put up between houses. Is temporary 1 day or 180 days? The fence will block the snow from my neighbors yard, and it will all end up on my yard, and I already have water problems on my lot (water in basement) I'm sure anyone living in Hutchinson with a basement would know what that's about. Enclosed is a letter that we sent to our neighbors on December 3'~ of this year. They did not respond in any way to our letter. Thanks for understanding how we feel. ., IaDR YOUR INFOR~1nno*I RECENED December 3, 2003 . ~~~ 1 ~ 1[103 MI & Ml's Glennard Pawellc City of Hutcnnson Dept. of P. Z. 8 8. 400 School ltd NW Ilutchingon, NIN 55350 Dear Glennard and Adeline: I'm sending this letter to ask if you would please consider removing the snow fence that you have put up between our homes. If you're trying to slap snowmobiles from driving on the boulevard, the fence won't stop them; they will just drive around it. If you're trying to block the snow from your driveway. Your putting us in a tough situation, as the snow will pile up on our lot instead of blowing away. Our lot is wet enough in the spring the way it is without snow fence piling up more snow in the winter. The fence is also unsightly and does not fit into the neighborhood very well. I aura think that there are other ways to t'ix your problems with the snow or snowmobiles which ever . it may be. I understand that you have the right to do on your property what you want to do, but as a neighbor we would only hope that you can understand how we must feel. Frankly orange snow fence doesn't really fit info our neighborhood. T'm asking one last time, would you please consider removing the fence. Thanks for understanding how this melees us feel, Sincerely Orlin 8t Judy Henke J